Managing Absences on the Scheduler

How to manage your team's absences on the Scheduler

Written by Ciara McKibbin Updated over a week ago

Rotageek allows you to easily manage both planned and unplanned absences on the Scheduler.

Annual Leave and other Requestable Leavetypes are scheduled using the Leave Admin tool and will appear automatically on the Scheduler once approved. To find out more about managing Leave in Rotageek please visit the Leave Feature Guides.

Non-requestableleave types such as sickness, maternity & paternity leave, lieu days and study leave are managed in the Scheduler. When your company's account is set up, the Non-requestable leave types relevant to your business will be created ready for use on the Scheduler.

To add Non-requestable leave on the Scheduler, hover your mouse over the day and individual you want to add it to. Click the grey plus sign which launches the shift creation dialogue box. Click the Leave tab, and select the leave type you require. If you need to edit the leave information, such as the absence duration, click on the scheduled leave and type in the correct times.

In the case of Sick Leave, in most instances you won't know in advance that your employee is going to be ill. If you team member informs you of their absence at short notice and you have already scheduled them a shift, you also have the option to Mark them as Sick on the Scheduler. Simply click on the affected shift, and tick Mark Sick.

If you need to find cover for the shift, you can also tick Move to Gap, which will assign your shift to the Gaps row. To find out more about how to use Gaps to allocate unassigned shifts to available employees, check out our article on Using Gaps.