II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Coventry.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The services to be provided will be based generally on the RIBA Standard Form of Agreement for the Appointment of an Architect (SFA/99), updated April 2013, subject to the amendments in the Schedule of Services. Bidders will need to include in their offer (by way of inclusive lump sum fees) for the following services:-
— produce scheme layout plans and elevations ready for client approval,
— finalise schemes and produce 3D CGI style images of proposals,
— produce Design and Access Statements ready for Planning Application,
— produce Traffic Statement for Planning Application,
— produce Noise Impact Assessment for Planning Application,
— submit Planning Application for approval (excluding such fees to Local Authorities etc. which will be funded directly by the Fire Authority when required),
— CDM Principal Designer (covering duties as detailed in the Construction, Design and Management Regulations 2015 and in accordance with the Schedule of Services and Fees as amended (PS/99)),
— structural engineer – (Nominated) J Turner & Associates Ltd – Antony Bartlam,
— mechanical engineer,
— electrical engineer,
— party wall surveyor,
— quantity surveyor,
— landscape architect,
— clerk of works,
— BREEAM Consultant.

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

the Authority is working towards best practice under Local Agenda 21 ‘A Sustainable Environment’ to achieve a more sustainable approach to the design, choice of materials and operation of its building stock. Tenderers will be required to demonstrate how this policy may be implemented within the agreed contract price. There is a requirement for BREEAM certification for this project.
The services to be provided will be based generally on the RIBA Standard Form of Agreement for the Appointment of an Architect (SFA/99), updated April 2013, subject to the amendments in the Schedule of Services and fees attached. Bidders will need to include in their offer (by way of inclusive lump sum fees) for the following services:-
— produce scheme layout plans and elevations ready for client approval,
— finalise schemes and produce 3D CGI style images of proposals,
— produce Design and Access Statements ready for Planning Application,
— produce Traffic Statement for Planning Application,
— Produce Noise Impact Assessment for Planning Application,
— Submit Planning Application for approval (excluding such fees to Local Authorities etc. which will be funded directly by the Fire Authority when required),
— CDM Principal Designer (covering duties as detailed in the Construction, Design and Management Regulations 2015 and in accordance with the Schedule of Services and Fees as amended (PS/99)),
— structural engineer – (Nominated) J Turner & Associates Ltd – Antony Bartlam,
— mechanical engineer,
— electrical engineer,
— party wall surveyor,
— quantity surveyor
— landscape architect,
— clerk of works,
— BREEAM Consultant.
Please note that all costs and fees associated with the above will be deemed to be included within the Tenderer’s fee proposal unless explicitly excluded.
It will be open for Tenderers to seek any other advice that may be require from any other professions, but the cost of any such advice will be deemed to be included in the fee offer.
Further details are contained on the Specification.

Information and formalities necessary for evaluating if the requirements are met:
Contained within the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

C001963

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 090 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: West Midlands Fire and Rescue Authority will incorporate a standstill period at the point information on the award of the contract is communicated to the tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 days, provides time for unsuccessful tendered to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained