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2 Table of Contents Welcome!... 3 General Information... 4 Additional Information Phantom Regiment Financial Obligations Phantom Regiment Membership Commitment... 6 Audition Information Rockford, IL area... 7 Audition Information Dallas, TX area Audition Information Atlanta, GA area Audition Information Los Angeles, CA area Coach USA/Van Galder Bus Permission Form Section Audition Information.Separate Document PLEASE NOTE: Audition information that is specific to your section is in a separate document, which is sent to you along with this general information document. Please be sure to pay attention to the date of the camp you are attending! Brass/Conductor and Color Guard/Percussion camps are on DIFFERENT weekends. Any changes and updates can always be found on our website. Make sure to check it frequently for new items at: 2

3 Welcome! September 2017 Congratulations on taking the first step to being a member of the world renowned Phantom Regiment Drum & Bugle Corps. This is the beginning of what will hopefully be a life changing experience for you. Not only will you be performing all over the country in front of thousands of people, but you will be doing so with 150 of your closest friends who will become your family. The Phantom Regiment has a very long and storied history. For those that end up being a part of the corps, you will learn about that on our history night. You are potentially becoming a member of a group that has high standards on and off the field. Our goal is to make sure you have an experience that is second to none! That applies not only to the upcoming year, but to the upcoming audition camps as well. This is your chance to experience for yourself what the Phantom Regiment is all about. We too, remember how auditions can be stressful and nerve-wracking, but we will do our best to make sure you are comfortable and have a great time during the audition process. Don t be one of those people who think they re not good enough; or think that too many people audition so there s no way I can make it. This is your best opportunity to take that chance - you ll never know unless you try. The experience, the new friends, and the fun you will have during the process, will in the end outweigh the outcome. We treat this as more than just an audition - we look at it as a chance for everyone to experience what the Phantom Regiment is all about. A wealth of information is included in this document. Do yourself a favor and take some time to read the whole packet a couple of times. If you still have a question, feel free to contact us, or your prospective caption at: Battery Brass Color Guard Front Ensemble Conductor General Questions For those that are in the curious mode and only purchased this $25 packet we hope you decide to audition and take part in the Phantom Regiment experience. Just go back to to start the process. We look forward to meeting you. Come prepared, relaxed and ready to have fun and experience the Phantom Regiment! Good luck! Rick Valenzuela Executive Director Dan Farrell Corps Director 3

4 General Information Registration for Auditions If you only purchased the $25 info packet, you will need to pre-register for auditions. You will receive the discounted rate by paying online before 10/31. You can register for auditions by going to (If you do not have internet access, please call to register). Parent Meeting At the Rockford area Audition Camps, there will be a parent (or guardian) meeting on Sunday morning at 10am. You will be able to meet the directors and have a chance to ask any questions you may have. Regiment souvenirs will be available for purchase after the parent meeting and after camp concludes at 2pm. Audition Photo Must Be Submitted During Registration Process During the registration process, you will be required to submit an audition photo. We will use this picture to print out on your audition worksheets prior to your arrival. Photo MUST meet guidelines as outlined for a passport photo. There is a page on our website on how to do this. Please see the examples of what we are looking for. The photo is a very important part of the audition as it helps us remember you. Video Audition While your chances, and the experience, will be much better at a live audition, anyone not able to attend an audition camp or clinic, may submit a video audition by choosing Video Audition on the Audition Registration page on our website: Additional Information If you have questions that aren t answered in this packet, feel free to contact the office via at Another good source for information on what it takes is by contacting one of our veteran members. Send us an and make sure the subject states what particular section you want your directed to (i.e. trumpet, mellophone, baritone/euphonium, tuba, guard, percussion), and we will forward it to a veteran of that section who will respond back to you. Visit often, as well as join our Facebook fan page at to keep up to date on everything Regiment! We wish you luck and hope you enjoy your experience with the Phantom Regiment!!!! 4

5 2018 Phantom Regiment Financial Obligations Audition Information Packet $25 (non-refundable) for new members only Audition Information Packet & Registration $150* (non-refundable) for new members only $100* (non-refundable) for returning members only *If paid by early registration date of 10/31. Otherwise, fees will be an additional $25. Membership Fees The membership fees will be finalized soon but will likely be between $3400 and $3700, which INCLUDES specialized items such as under-garments for the brass and percussion, and show gloves, shoes, under-garments, make-up and warm-up attire for the color guard. There are many variable costs that go into the membership fees including food, transportation, housing, spring training, instruction, equipment, insurance and fuel costs to name a few. Discounts for early payment and veterans are available as well. Any section shirts/shorts, etc. will be at your own expense. Brass players will be required to purchase their own cotton show/rehearsal gloves (approx $2 per pair) and provide show socks. In some cases you may be asked to purchase a specialized mouthpiece. Member Jacket Cost is $90 and is purely optional. Orders are taken in May and delivered in June. Please do not place an online order for your jacket until instructed. Payments If fees are not kept current, you may not be allowed to participate at camps and you may lose your position in the corps. Statements can be accessed anytime by logging into your CorpsData account (activated AFTER auditions). Monthly membership fee payments are due the 10 th of each month (starting in January). Payments can be made online at anytime at Refunds If the corps releases a member, any fees paid will be fully refunded minus $100 per camp. If a member is dismissed from the corps for disciplinary reasons, no refunds will be given. If a member quits on or before March 31, they will be refunded 50% (after deducting $100 per camp). If a member quits after March 31, no refunds will be given. Sponsorships Once you receive a membership position, we will provide a sponsorship request letter that you can use to request assistance from your family and friends. This is a great way to get help with your fees. 5

6 2018 Phantom Regiment Membership Commitment 2018 Rehearsal Camp Schedule (after auditions, all rehearsals take place in the Rockford/Beloit area) Camp Date November 17 thru December 10 December 15-17, 2017 January 12-15, 2018 February 9-11, 2018 March 23-25, 2018 April 27-29, 2018 May 16, 2018 August 9-11, 2018 August 12, 2018 Emphasis / Sections Audition Camps and Clinics in Atlanta, Dallas, Los Angeles and Rockford areas. Percussion-only Rehearsal Camp Brass & Percussion Rehearsal Camp NOTE: Friday Monday (MLK) Brass-only Rehearsal Camp Brass-only Rehearsal Camp Full Corps Rehearsal Camp Spring Training Starts (Full Corps) - Location TBD DCI World Championships, Indianapolis, Indiana Corps Banquet (11am) - Optional, Indianapolis, Indiana After audition camps and clinics, all rehearsal camps begin at 7pm on Friday night (doors open at 5pm) and end by 2pm on Sunday. (Please do not arrive before 5pm.) Members must stay with the corps on-site at all camps. Breakfast and snack are provided. Lunch and dinner will be on your own, at local fast-food places, to which we will transport you, or you can car pool. We also provide housing for the weekend, as well as pick you up and drop you off at the local Coach USA/Van Galder bus stop. Membership Forms You must have completed the Medical Consent & Release Form (included in the original registration process). If you are under 18 years old, your parent must sign it. Once accepted into the corps, you will be required to show proof of age with your driver s license, state ID or passport, and turn in a completed Membership Agreement Form. Attendance Policy We expect each member to arrive at camp on Friday night on time and stay until the end of camp on Sunday. Once accepted into Phantom Regiment, we expect you to make camps a priority in your schedule. Attendance is required at each camp per the above schedule. Exceptions to this rule are for school related performances only and must be approved by Dan Farrell in advance. Medical Program Phantom Regiment is staffed with several medical doctors, nurses and physical therapists. Members will be required to complete a sports physical and will be expected to follow any fitness and health programs suggested by our health professionals. Alcohol, Drug and Tobacco Policy Phantom Regiment is a drug-free organization. Possession or use of any controlled substance is grounds for immediate dismissal without refund and may be reported to the authorities. Random drug screening tests may be performed at no expense to the member. The consumption of alcohol is allowed only when management states that it is, and then only by members who are of age. Tobacco usage on any school grounds is not allowed. Tobacco usage in uniform or on corps vehicles is not allowed. Communication For safety and educational reasons, all members are expected to speak English. International students will not be accepted without demonstrating the ability to communicate effectively. Information regarding weekend camps, locations, schedules, membership status, is given in detail at each camp. We also post information on our website at If you have any conflicts, we expect you to communicate them to us at least two weeks in advance. You can always reach Dan via at 6

7 Audition Information Rockford, IL area Sections: Color Guard and Percussion Brass and Conductors Starts: Friday, November 17, 2017 Friday, December 8, pm Registration Begins 5pm Registration Begins (Do not arrive before 5p) (Do not arrive before 5p) 7pm Camp Begins 7pm Camp Begins Ends: Sunday, November 19, 2017 Sunday, December 10, pm Camp Ends Location: Exact location TBA (see Fee: $150 before 10/31 $175 after 10/31 (Returning members receive a $50 discount) 2pm Camp Ends Exact location TBA (see Audition & Registration Fee By paying the audition fee (non-refundable) on or before October 31 st you are receiving an early payment discount. What We Will Provide You Housing - provided at the school on the school gym floor (be sure to bring your sleeping bag and pillow). This is the only camp in which you are NOT required to stay with the corps though, so you can stay at a local hotel if you wish. But you will be missing out on part of the experience. Breakfast and after-rehearsal snack will be provided. Lunch and dinner are on your own, at local fast-food restaurants. Car pool and bus transportation to local fast-food locations will be provided. Local Shuttle for those flying in to auditions, we will pick you up and drop you off at the local Coach USA/Van Galder bus stop, which provides round-trip transportation to and from O Hare and Midway Airports (see below for important information about the Coach USA/Van Galder bus). Audition brass and percussion will be a one-on-one basis, and small groups for color guard. You will receive your audition worksheet with feedback from your audition. Shirt FREE Regiment audition shirt. We require you to have a plain white t-shirt, on which you will write your name. So you can use this free t-shirt, or just bring a plain white t-shirt, and keep your free t-shirt clean. Phantom Regiment experience in the long run, you will get a taste of what it s like to be a member of the Phantom Regiment. If you are not asked back this year, the experience will be invaluable to you in future auditions, here or elsewhere. We will have some souvenir items available to purchase at the audition camps as well. You will meet many people, learn a lot about drum corps, and get the full Phantom Regiment experience. We go to great lengths to make sure that everyone leaves the audition weekend with a positive and rewarding experience. One of the sessions during the weekend will cover what it takes to be part of the Regiment: the time commitment, potential costs, tour schedule, and your expectations will be fully explained. Feel free to ask any questions you may have throughout the weekend. 7

8 Flying There are three accessible airports to the Rockford area camps: Chicago Rockford (RFD); Chicago O Hare (ORD); and Chicago Midway (MDW). O Hare is the most accessible in terms of the number of flights and prices. You must then take a Coach USA/Van Galder bus to the appropriate bus stop (both ORD and MDW have Coach USA/Van Galder bus service). Please note that using Midway will add significantly more travel time to the bus stop, due to its location and bus schedule. 1. Chicago Rockford Airport (RFD) If you are lucky enough to find a flight to Rockford at a price you can afford, please notify the Regiment office, as this is not a usual pick up location. We will need to make special arrangements to pick you up. RFD has very limited number of flights. Otherwise, the best two airports to use are below. 2. Chicago O Hare Airport (ORD) Please try and schedule a flight that lands by 12pm on Friday. Check the Coach USA/Van Galder bus website at for their schedule to make sure you arrive at auditions on time. Registration begins at 5pm and will be ongoing so that you can register as soon as you arrive. The bus ride from O Hare to the Rockford area will be approximately 1-1/2 to 2 hours. The shuttle from Coach USA/Van Galder bus stop to audition site is approximately 20 minutes. After you land at O Hare: Retrieve your checked luggage (be sure to check the latest restrictions issued by the TSA). Walk to the Bus-Shuttle Center (follow red arrows). Purchase ticket at Coach USA desk for bus ticket to the appropriate bus stop. If no one is at the desk, you can purchase your ticket from the driver. Better yet, you can purchase your bus ticket online in advance. Check their website for schedule and fare. Be sure to exit the bus at the appropriate bus stop (be sure to retrieve ALL of your belongings). Wait for the Phantom Regiment shuttle to come pick you up to bring you to the school. We will be using a bus, van, or car to take you to the audition site. The driver will announce Phantom Regiment when they arrive. For your departure - your flight home should depart from the airport after 6pm on Sunday. We shuttle you back to the same Coach USA/Van Galder bus stop and then you ll ride the bus back to O Hare. Early flights will cause you to miss most of, if not the entire day. 3. Chicago Midway Airport (MDW) Please try and schedule a flight that lands by 12pm on Friday. Check the Coach USA/Van Galder website at for their schedule to make sure you arrive at auditions on time. Registration begins at 5pm and will be ongoing so that you can register as soon as you arrive. The bus ride from Midway to the camp location is approximately 3 hours. The shuttle from Coach USA/Van Galder bus stop to audition site is approximately 20 minutes. 8

9 After you land at Midway: Retrieve your checked luggage (be sure to check the latest restrictions issued by the TSA). Coach USA/Van Galder shuttle buses load in the lower level outside the baggage claim area between doors 3 and 4. Tickets must be purchased on the bus, or online in advance. Check their website for schedule and fare. Be sure to exit the bus at the appropriate bus stop (be sure to retrieve ALL of your belongings). Wait for the Phantom Regiment shuttle to come pick you up to bring you to the school. We will be using a bus, van, or car to take you to the audition site. The driver will announce Phantom Regiment when they arrive. For your departure - your flight home should depart after 7:30pm on Sunday. We shuttle you back to the same Coach USA/Van Galder bus stop and then you ll ride the bus back to Midway. Early flights will cause you to miss most of, if not the entire day. Coach USA/Van Galder Bus Audition Camp is located 2-3 hours from the Chicago airports. Therefore, you need to take a Coach USA/Van Galder bus from those airports to the appropriate bus stop. Once there, we will pick you up and bring you to the school as well as drop you off there on Sunday. Phantom Regiment shuttles will run continually starting at 4:30 pm Friday until all are picked up. If you seem to be the only one there, call Each subsequent camp may have a different bus stop, so be sure to pay attention to which stop we are using that weekend. There is an Unaccompanied Minor Policy for those under 18 years of age. If you are 17 years old or younger, and traveling unaccompanied, make sure to bring the permission slip form (near end of this document) with parental signature and emergency contact info. (This is for the bus driver, not for us.) Most camp weekends you will be able to meet up with others coming to camp at the airport and ride the bus together. You can purchase tickets in advance (suggested) by visiting the website below. You can also purchase them at the Bus Shuttle Ticket Counter at O Hare during normal business hours. If you re at Midway airport, you have to purchase your ticket with the driver on the bus. This info is subject to change, so be sure to verify it all at You should also consult the schedule when you are purchasing your flight to make sure the times all work out. Visit for fares, schedules and further airport shuttle information. Upload Flight Information Once you have purchased your flights you need to provide your flight info (both legs of trip) to us, so we can help you with your transportation and plan for our shuttles. To provide this info, please go to: Additional Housing Nights We cannot guarantee housing for those that arrive early or stay later, but we will do our best to make sure you are housed with a local family. If you need additional housing, contact the corps office AT LEAST 7 DAYS IN ADVANCE at Facebook Group We have created a special Facebook group to help you with arrangements or questions regarding Audition Camp. If you re looking to car-pool with someone in your area, or want to meet up with other people coming to Regiment audition camp, or if you just have a simple question, go to: Questions Answers to Frequently Asked Questions can be found at: If after reading this entire packet you have any questions, you can contact us via: Phone: (815) (M F, 10a 3p) Camp Weekend Cell Phone: (815) (Only used Friday through Sunday of camp weekends) 9

10 Audition Information Dallas, TX area Sections: Brass, Percussion and Guard Starts: Saturday, November 25, am Registration Begins (Do not arrive before 8am) 9am Audition/Clinic Begins Ends: Saturday, November 25, pm Audition/Clinic Ends Location: Exact location TBA (see Fee: $150 before 10/31 $175 after 10/31 (Returning members receive a $50 discount) Audition & Registration Fee By paying the audition fee (non-refundable) on or before October 31 st you are receiving an early payment discount. What We Will Provide You Housing no housing is provided for this location, since this is a one-day event. Food no food is provided for this location (there will be a lunch break). Local Shuttle no transportation is provided for this location. Audition brass and percussion will be a one-on-one basis, and small groups for color guard. You will receive your audition worksheet with feedback from your audition. Shirt FREE Regiment audition shirt. We require you to have a plain white t-shirt, on which you will write your name. So you can use this free t-shirt, or just bring a plain white t-shirt, and keep your free t-shirt clean. Phantom Regiment experience while not the full weekend experience, you will see what it s like to participate in a Phantom Regiment rehearsal and interact with the instructional staff. If you are not asked back this year, the experience will be invaluable to you in future auditions, here or elsewhere. You will meet many people, learn a lot about drum corps, and get a Phantom Regiment experience. We go to great lengths to make sure that everyone leaves the audition weekend with a positive and rewarding experience. One of the sessions during the weekend will cover what it takes to be part of the Regiment: the time commitment, potential costs, tour schedule, and your expectations will be fully explained. Feel free to ask any questions you may have throughout the weekend. 10

11 Audition Information Atlanta, GA area Sections: Brass, Percussion and Guard Starts: Saturday, December 2, am Registration Begins (Do not arrive before 8am) 9am Audition/Clinic Begins Ends: Saturday, December 2, pm Audition/Clinic Ends Location: Exact location TBA (see Fee: $150 before 10/31 $175 after 10/31 (Returning members receive a $50 discount) Audition & Registration Fee By paying the audition fee (non-refundable) on or before October 31 st you are receiving an early payment discount. What We Will Provide You Housing no housing is provided for this location, since this is a one-day event. Food no food is provided for this location (there will be a lunch break). Local Shuttle no transportation is provided for this location. Audition brass and percussion will be a one-on-one basis, and small groups for color guard. You will receive your audition worksheet with feedback from your audition. Shirt FREE Regiment audition shirt. We require you to have a plain white t-shirt, on which you will write your name. So you can use this free t-shirt, or just bring a plain white t-shirt, and keep your free t-shirt clean. Phantom Regiment experience while not the full weekend experience, you will see what it s like to participate in a Phantom Regiment rehearsal and interact with the instructional staff. If you are not asked back this year, the experience will be invaluable to you in future auditions, here or elsewhere. You will meet many people, learn a lot about drum corps, and get a Phantom Regiment experience. We go to great lengths to make sure that everyone leaves the audition weekend with a positive and rewarding experience. One of the sessions during the weekend will cover what it takes to be part of the Regiment: the time commitment, potential costs, tour schedule, and your expectations will be fully explained. Feel free to ask any questions you may have throughout the weekend. 11

12 Audition Information Los Angeles, CA area Sections: Percussion and Guard Starts: Saturday, December 9, am Registration Begins (Do not arrive before 8am) 9am Audition/Clinic Begins Ends: Saturday, December 9, pm Audition/Clinic Ends Location: Exact location TBA (see Fee: $150 before 10/31 $175 after 10/31 (Returning members receive a $50 discount) Audition & Registration Fee By paying the audition fee (non-refundable) on or before October 31 st you are receiving an early payment discount. What We Will Provide You Housing no housing is provided for this location, since this is a one-day event. Food no food is provided for this location (there will be a lunch break). Local Shuttle no transportation is provided for this location. Audition percussion will be a one-on-one basis, and small groups for color guard. You will receive your audition worksheet with feedback from your audition. Shirt FREE Regiment audition shirt. We require you to have a plain white t-shirt, on which you will write your name. So you can use this free t-shirt, or just bring a plain white t-shirt, and keep your free t-shirt clean. Phantom Regiment experience while not the full weekend experience, you will see what it s like to participate in a Phantom Regiment rehearsal and interact with the instructional staff. If you are not asked back this year, the experience will be invaluable to you in future auditions, here or elsewhere. You will meet many people, learn a lot about drum corps, and get a Phantom Regiment experience. We go to great lengths to make sure that everyone leaves the audition weekend with a positive and rewarding experience. One of the sessions during the weekend will cover what it takes to be part of the Regiment: the time commitment, potential costs, tour schedule, and your expectations will be fully explained. Feel free to ask any questions you may have throughout the weekend. 12

13 Coach USA/Van Galder Permission Form (for 17 yrs. and under) To be shown to Coach USA/Van Galder driver if requested (date) I,, have given permission for my son/daughter to travel to (print parent s name) Rockford, IL / S. Beloit, IL to attend a Phantom Regiment rehearsal / camp. I understand that he/she will be boarding a Van Galder / Coach USA bus as part of this travel. In case of emergency, I can be reached at the following number: (parent s signature) 420 N. Main Street Rockford, Illinois Phone 815/

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