Bylaws: Bylaws has previously used virtual (aka ad hoc) members to work on PPM and Bylaws edits between conferences, and seems to me to be a pretty good committee at working virtually in general.

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From the PPM, Chapter 3, VII.: Attendance at Midwinter and Annual Conference:

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"Any officer or committee member who misses two consecutive meetings can be removed from the office or committee. Vacancies are filled at the discretion of the Chair of GODORT in consultation with the Steering Committee or Committee Chair. DttP 23(3) June 1995, p. 96."

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To me, this reads that we currently do not prohibit virtual membership - members who miss meetings can be removed at the discretion of the Chair, but do not have to be if they are contributing to work between conferences. The tricky part is making sure that work is done between conferences, so that all committee members can contribute, and not waiting to do all of the work twice a year. [[User:Vglenn|Vglenn]] 14:04, 26 November 2007 (CST)

Cataloging:

Cataloging:

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Line 33:

Development:

Development:

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Education:

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Education: (From the 2007 Annual minutes) "Virtual Membership – Aimee Quinn asked for a general census of GODORT members on virtual membership. The response from Education is YES, but the desire is that virtual members be allowed to vote."

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GITCO:

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GITCO: Consensus statement:<br>

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The general consensus from GITCO is that virtual members could be

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useful to the committee, especially by working on projects and

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activities that are not tied directly to face-to-face interactions at

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meetings (e.g. the GODORT wiki, blogs, testing new databases, writing

+

and research, etc.).

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Legislation: Legislation Committee members are generally receptive to the idea of bringing in virtual members. Social networking facilitates their parcticipation on advocacy efforts and the early drafts of resolution writing. The collaborative work that has been done on the draft resolution for tribal college libraries in November demonstrates that there are no significant barriers to virtual members taking part in Legislation Cmte work that is done between conferences.

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All that said, Legislation probably poses more problems for virtual membership than most other committees, because so much committee work happens at conferences. Virtual members who had been contributing to resolution language would not be there for the work to nail down the language for the final draft. While it may be possible through better social networking before conference to reduce the amount of face-to-face meeting time at conference, I don’t see any likelihood of changing the fundamentals of the final stages of resolution drafting and approval – conference time is the best and perhaps only place for this to happen. (Kevin McClure, 3 December 2007)

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Legislation:

Membership:

Membership:

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Line 53:

Program:

Program:

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Publications:

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Publications: Publications welcomes having virtual memebers. Much of our work is done outside of ALA physical meetings so having virtual members is not problematic. Virtual members should be considered full voting members. Given the cost of travel and shrinking budgets this will help to encourage those who have been unable to participate before because they could not afford to attend to now be more active and offer new perspectives.

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I currently co-chair a pre-conference committee for a section within RUSA and we have been holding our meetings virtually using Adobe Acrobat Connect software. This allows us to either talk and/or chat, post documents that all can read and record the meeting. All the attendees have to do is to click on the Web link I provide and I establish them as participants. No other software is needed. GODORT should consider such methods for offering workshops, which can provide revenue, but do not require travel by the participants. This may be a way to generate further revenue by providing an opportunity for more attendance because there are no additional travel costs.

Web Managers:

Web Managers:

Latest revision as of 19:05, 5 January 2008

Introduction:

As you may recall I asked each of you in my initial letter to the Steering Committee (in July after ALA Annual '07) to communicate with your committee members and to begin discussions on how you might use a virtual member. For our purposes I have defined this as an actual appointed position, the person would not be expected to attend the ALA meetings but would be expected to be an active participant in the electronic communications and work of the committee.

I had originally intended that conversation to begin in September but I failed to get my act together in time what with all the other 'stuff' going on.

I would like us to plan to spend some time in November discussing this topic and I will get the ball rolling on November 1.

Please, if you have not, communicate with your committees and plan to participate in the conversation.

I will also be inviting the co-chairs of the strategic planning committee to take part in the discussion.

Bylaws: Bylaws has previously used virtual (aka ad hoc) members to work on PPM and Bylaws edits between conferences, and seems to me to be a pretty good committee at working virtually in general.

From the PPM, Chapter 3, VII.: Attendance at Midwinter and Annual Conference:

"Any officer or committee member who misses two consecutive meetings can be removed from the office or committee. Vacancies are filled at the discretion of the Chair of GODORT in consultation with the Steering Committee or Committee Chair. DttP 23(3) June 1995, p. 96."

To me, this reads that we currently do not prohibit virtual membership - members who miss meetings can be removed at the discretion of the Chair, but do not have to be if they are contributing to work between conferences. The tricky part is making sure that work is done between conferences, so that all committee members can contribute, and not waiting to do all of the work twice a year. Vglenn 14:04, 26 November 2007 (CST)

Cataloging:

Conference:

Development:

Education: (From the 2007 Annual minutes) "Virtual Membership – Aimee Quinn asked for a general census of GODORT members on virtual membership. The response from Education is YES, but the desire is that virtual members be allowed to vote."

GITCO: Consensus statement:
The general consensus from GITCO is that virtual members could be
useful to the committee, especially by working on projects and
activities that are not tied directly to face-to-face interactions at
meetings (e.g. the GODORT wiki, blogs, testing new databases, writing
and research, etc.).

Legislation: Legislation Committee members are generally receptive to the idea of bringing in virtual members. Social networking facilitates their parcticipation on advocacy efforts and the early drafts of resolution writing. The collaborative work that has been done on the draft resolution for tribal college libraries in November demonstrates that there are no significant barriers to virtual members taking part in Legislation Cmte work that is done between conferences.

All that said, Legislation probably poses more problems for virtual membership than most other committees, because so much committee work happens at conferences. Virtual members who had been contributing to resolution language would not be there for the work to nail down the language for the final draft. While it may be possible through better social networking before conference to reduce the amount of face-to-face meeting time at conference, I don’t see any likelihood of changing the fundamentals of the final stages of resolution drafting and approval – conference time is the best and perhaps only place for this to happen. (Kevin McClure, 3 December 2007)

Membership:

Nominating:

Program:

Publications: Publications welcomes having virtual memebers. Much of our work is done outside of ALA physical meetings so having virtual members is not problematic. Virtual members should be considered full voting members. Given the cost of travel and shrinking budgets this will help to encourage those who have been unable to participate before because they could not afford to attend to now be more active and offer new perspectives.

I currently co-chair a pre-conference committee for a section within RUSA and we have been holding our meetings virtually using Adobe Acrobat Connect software. This allows us to either talk and/or chat, post documents that all can read and record the meeting. All the attendees have to do is to click on the Web link I provide and I establish them as participants. No other software is needed. GODORT should consider such methods for offering workshops, which can provide revenue, but do not require travel by the participants. This may be a way to generate further revenue by providing an opportunity for more attendance because there are no additional travel costs.