Checks and balances within the software program ensure less chance of errors

Bidder enters only the unit prices; quantities and item descriptions are provided by Mn/DOT

System completes calculations based on data entered by the contractor and automatically checks for errors or omissions

Faster determination of the low bidder and faster posting of bid results

Cost Savings

Eliminates travel time or costs to deliver bids by deadline

Taxpayer savings due to the elimination of keypunching all hard copy bids received

Bidders can make last minute changes to their bids

Increased availability of bidding materials and the convenience of bid submittal can save taxpayers money by increased competition

NOTE:

Two-way electronic bidding cannot be used for state-aid projects (SAP#s)

Contact Contracts and Lettings Supervisor at 651/366-4243 with questions.

Hard Copy Bidding(2)
Bidders calculate and fill in the bid amount for each item, section totals and total bid. The entire proposal and bid bond must be submitted to Mn/DOT prior to the letting deadline.

Instructions:

Obtain a copy of the plans and proposals for the project from Mn/DOT

Complete the schedule of prices with pen, ink or typewriter

Calculate and fill in the bid amount for each item, section totals and the total bid

Sign the bid and check your figures

Obtain a bid proposal guaranty in the form of a bid bond, certified check or cashier's check for 5% of the bid price payable to Commissioner of Transportation

Mail or deliver the entire proposal (proposal and bid guaranty) in a sealed envelope at the time and place specified in the Advertisement for Bids

Each bid must be marked to clearly indicate the bidder's name, type of work, and project number.

Complete other required forms

Acknowledge addenda if applicable

NOTE:
If bidding on more than one project, submit each bid in a separate envelope

Bidding Tips
Make sure all whiteouts are initialed. Whiteouts are considered a bid alteration. Penciled bids will be rejected.

When making corrections,

Cross out, white out, or erase alterations completely

Print corrections in ink

Person signing the proposal MUST initial the correction in ink

Acknowledge each addendum on the signature page

Submit a complete proposal with bid

Enter unit price (in figures) for each pay item

Bid on and agree to perform work for each item

Do not leave any item blank. If you choose to perform the work at no cost, enter 0.00 as the unit price

Only bid on items shown in the schedule of prices or added by addendum

Write or type unit prices

Authorized officers must sign proposals in ink

Any alteration or addition to the proposal or the price sheets is considered a conditioned bid and may result in bid rejection