President Cunningham stated that per the
Board's request the purchasing policy will be reviewed for
informational purposes only.She
referred to section G, related to local vendor preference, that
section, based on communication with the Board on
March 22, 2002
and other subsequent communication, it was not implemented.President Cunningham explained that section G was not
implemented because after data was collected it showed that 82% of
all dollars are spent within the local area without that section
being implemented.The
College receives federal, state and local dollars; therefore, there
was not a need to over emphasize what was already being done.She said if the Board wishes to implement this section again
they can certainly do that; however, it was her recommendation that
there was not a need to implement it.

Ms.
Beckie Beard
reviewed the purchasing process with the Board (the documentation
she reviewed is on file with the official Board materials.)She reviewed various types of solicitations such as
invitation for bids and requests for proposals.

Trustee Pelleran asked if there were times
where the College asked for sealed bids then opened them, and then
did not share with vendors what the sealed bids were.

Ms. Beard responded that the purchasing policy
indicates if it is an invitation for bid, the names and the dollar
amounts are read aloud at the bid opening.A bid tab sheet is filled out and everyone in the room signs
it and the document is available to everyone.Ms. Beard explained that if it is a request for proposal, on
bid day it is opened, and the names of the vendors who submitted a
proposal are read aloud.A
proposal may not have a dollar amount and may only have an hourly
rate and that information is not read.She said that any vendor may come to the Purchasing office
and request to see the bid documents only after the project was been
awarded.

Trustee Proctor referred to section 3, D, 1 in
the purchasing policy.He
asked how often it occurs that a change order results in a bid going
from under $100,000 to over $100,000.

Ms. Beard responded that she did not have the
information with her; however, it is not very common.

President Cunningham stated that a policy has
been implemented that if that should occur, the Board will receive a
report in September and in January.

Chairperson Laverty asked from the time the bid
goes out, what is the minimum amount of time a vendor would have to
bid on it.

Ms. Beard responded less than a week, but there
have been emergencies such as when an elevator breaks down.

Trustee Rasmusson asked about purchases with
vendors who have had more than $25,000 worth of business in the past
or is expected to exceed that amount, those projects would need to
receive two bids.He
remembers this issue having been discussed previously with the
Board's policy subcommittee.

Ms. Beard responded that did not require a
change in the policy; however, in the purchasing procedures it is
outlined that if it is over $5,000 but less than $25,000 three bids
are required.She asks
for three additional bids over and above the requirement.

Chairperson Laverty referred to section 3, D,
2.He asked if that
clause, having the chairperson approve a bid in an emergency, needs
more work on part of the Board.

Trustee Pelleran felt that particular clause
needed action by the Board and she requested that this issue be
placed on the agenda at a future meeting.

Trustee Canady asked if a committee had
reviewed this section previously.

Trustee Rasmusson responded, yes.

Trustee Pelleran responded that was the prior
Board.

Trustee Canady suggested having a committee
review this section and make a recommendation to the Board.

Trustee Pelleran preferred that this issue be
reviewed openly in order to enhance the ability to move forward as a
Board.

Chairperson Laverty responded that this issue
will be placed on a future agenda.

Trustee Canady said the reason he suggested
having a committee review the issue is to have a framework from
which to work from.

Trustee Pelleran requested that it be reviewed
by the committee of the whole.

Chairperson Laverty said this will be a future
agenda item.He asked
that Trustees forward recommendations in writing.

Trustee Rasmusson suggested that when making
recommendations do not think in the abstract.He recommended defining the various emergencies that could
occur.

President Cunningham thanked Ms. Beard for her
work.She said Ms. Beard
has received many awards throughout her career at
Lansing
Community College
and is considered to be one of the finest purchasing agents in the
state of
Michigan
.President Cunningham
listed some of her accomplishments which include Achievement of
Excellence in Procurement.

Closed
Session

IT WAS MOVED by Trustee Pelleran and supported
by Trustee Canady for the Board to enter into closed session for the
purpose of considering written attorney/client privileged
communication.

IT WAS MOVED by Trustee Canady and supported by
Trustee Proctor to authorize the President to challenge any increase
in tax increment captured from Lansing Township that would include,
if necessary, authorizing the filing of a lawsuit.