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AIATSIS Executive Director of Collections Lyndall Osborne said after approval was given last year to seek a suitable solution, manufacturers from across the world were invited to submit solutions that might satisfy the Institute’s unique requirements.

“Our project team met with every business unit to form a detailed set of requirements. A number of the proposals were explored in depth and ultimately it was determined the Alfresco Digital Asset Management system (DAMs) / Electronic Document Records Management system (EDRMs) solution proposed by Parashift would provide the best possible outcomes for AIATSIS,” Ms Osborne said.

Some of the artefacts to be digitised by Parashift.

Parashift Managing Director Kieren Fitzpatrick said the specially tailored solution will provide many benefits for AIATSIS, including freeing up teams to streamline their digitising work.

“The new DAMs/EDRMs will provide a single index for all of AIATSIS’ information – documents, digital assets and records – allowing for more collaboration across the Institute and more sophisticated workflows,” he said.

Parashift Managing Director Kieren Fitzpatrick.

“Automation will save people from emailing back and forth, or updating spreadsheets, freeing them up to focus on digitising the collection, which holds approximately one million objects.

“An open source analytics system we chose will give the Institute even greater insight into the progress of digitisation so it can prioritise resources better based on real-time reporting on the digitising progress.

“AIATSIS will also benefit from two other modules, a business process management system and a very powerful searching and indexing tool,” said Mr Fitzpatrick.

Parashift is based in Adelaide and works with private sector and government clients Australia-wide.