Yesterday, the Web Integrity Project at the Sunlight Foundation released its third report about Web censorship at the Office on Women’s Health (OWH): Removal of Breast Cancer Website and Related Webpages from within HHS’s Office on Women’s Health Website. The report documents how the OWH Breast Cancer website and corresponding factsheets, which contained information about the disease, including symptoms, treatment, risk factors, and public no- or low-cost cancer screening programs, have been entirely removed from within the Department of Health and Human Services’ (HHS) Office on Women’s Health (OWH) website and are no longer found elsewhere on the OWH site.

The office did not proactively announce or explain the removals. The Paperwork Reduction Act1 requires that any agency must “provide adequate notice when initiating, substantially modifying, or terminating significant information dissemination products.” The National Archives and Records Administration (NARA) also reminded agencies in December 20162 that when significant changes are made to agency websites, federal web records, including data sets, must be scheduled and transferred to NARA for preservation. A question has been sent to NARA as to whether the agency has complied.

In addition to the article detailing the rescue of 19 agencies Trump intended to eliminate, Government Executive writes today on the much broader issue of government reorganization—which it apparently wished to do under the congressional and public radars. In Omnibus Puts Kibosh on White House Efforts to Unilaterally Reorganize Agencies, Shed Workers, Eric Katz notes that in the omnibus spending bill approved this week Congress codified its role in overseeing the process of agency reorganization (and often related diminution of staffing levels). Some of the provisions would prohibit specific proposals or workforce cuts from taking place, while others simply demand congressional review and input.

At the Environmental Protection Agency, for example, lawmakers said in an explanatory statement they were rejecting Trump’s proposed cuts and not providing any funding for “workforce reshaping.” The measure would allow for just $1 million for reprogramming, which would include “proposed reorganizations, workforce restructure, reshaping, transfer of functions, or downsizing, especially those of significant national or regional importance, and include closures, consolidations, and relocations of offices, facilities, and laboratories.” Congress said it does not expect EPA to “consolidate or close any regional offices in fiscal year 2018.”

At the State Department, the bill would require the department’s inspector general to review the “redesign” at State and the Agency for International Development to ensure proper processes were used and the input of employees was included. State would also be required to report to Congress on any actions taken last year in response to Trump’s call for reorganization and subsequent guidance from the Office of Management and Budget. Congress said it expected State to maintain the foreign service and civil service staff levels on board as of Dec. 31, 2017.

The Education Department is directly blocked from decentralizing its budget office, which reportedly sparked dissension both within the agency and at the White House.“There remains concern that adequate information about and justification for its reorganization have not been transparently shared with Congress and stakeholders to be able to evaluate the changes being proposed, including the potential benefits or existing challenges they are meant to address,” lawmakers said.

The Food and Drug Administration, Commodity Futures Trading Commission and the rest of the Agriculture Department were warned to “be mindful” of the legislative branch’s role in setting funding levels for fiscal 2019. Even though the Trump administration has instructed agencies to assume the drastic cuts proposed in the president’s budget would be implemented, Congress told agencies to hit the brakes.

“Therefore, the agencies should not presuppose program funding outcomes and prematurely initiate action to redirect staffing prior to knowing final outcomes on fiscal year 2019 program funding.”

A provision funding the departments of Commerce and Justice would specifically prohibit any preprogramming of funds to “reassign an employee or reorganize offices.” If those agencies were to issue a reduction in force, they must first provide 30-days notice to Congress.

The Homeland Security Department would need to provide lawmakers with 60-days notice if they follow through on reorganizing its headquarters.

OMB originally said agencies would make their reorganization and workforce reduction plans public in Trump’s fiscal 2019 budget. That document provided some details on agency plans when it was released in February, but promised more details in the president’s management agenda. The management agenda, released this week, also promised more details on the overhauls in the coming months. See Government Reorganization in the Dark for a discussion of how OMB has been hiding that information and has been sued for it.

As noted in that post, Rep. Elijah Cummings, D-Md., the top Democrat on the House Oversight and Government Reform Committee, has said the Trump administration’s proposals would amount to a “degradation of the federal workforce” that was occurring “in darkness.” He has called for hearings on the plans and attempted, unsuccessfully, to solicit them from OMB.

The President’s “skinny budget” released in March 2017 called for closing 19 small agencies to help offset a spending increase for the Defense and Veterans Affairs departments as well as some elements of Homeland Security. They were:

The African Development Foundation, an independent agency that establishes targeted development programs in underserved parts of Africa. It will receive $30 million through Sept. 30, 2019.The Appalachian Regional Commission, an economic development agency created in 1965 to work in partnership with federal, state, and local government. It will receive $155 million, a rise of $3 million over its fiscal 2017 level.The Chemical Safety Board, an independent reviewer of chemical industry accidents and regulations, will receive $11 million, the same as it received in 2017.The Corporation for National and Community Service, which runs AmeriCorps/VISTA and other volunteer programs. It will receive $1.06 billion, a hike of almost $34 million, the bulk of it going to AmeriCorps, its largest program.The Corporation for Public Broadcasting, which ensures Americans have universal access to public media’s educational and informational programming and services, will be fully funded at $445 million for both fiscal 2018 and 2019.The Delta Regional Authority, a partnership that supports job creation and development in rural Mississippi and Alabama, will receive $25 million, a $10 million hike over 2017 funding.The Denali Commission, which was created in 1998 to provide economic support throughout Alaska and in 2015 assigned to be a lead coordinating agency for relocating villages in rural Alaska that face environmental risks, will receive $30 million, double its 2017 budget. The commission’s federal co-chair, Joel Neimeyer, told Government Executive on Thursday that,

“With the pending decision by Congress to add an additional $15 million to the agency’s fiscal 2018 budget, it is clear that the legislative branch is now telling the commission to start implementing solutions to protect the built environment and carry out village relocations. The commission stands ready to transition to an implementing agency, and we are pleased that Congress holds this trust in our small independent federal agency.”

The Institute of Museum and Library Services, which enables museums and libraries to offer learning experiences for students and families, as well as to increase care for, and access to, the nation’s collections that are entrusted to museums and libraries by the public. It will receive $240 million, a hike of $9 million.The Inter-American Foundation, created in 1969 to give grants that channel development assistance directly to the organized poor and “grass roots” in Latin America and the Caribbean. It will get $22.5 million through Sept. 30, 2019.The Legal Services Corporation, created in 1974 to serve the legal needs of low-income Americans. It will receive $410 million, a hike of $25 million over fiscal 2017’s level.The National Endowment for the Artswill get $152,849,000—a more than a $7 million increase.The National Endowment for the Humanitieswill get $152,848,000—a more than a $7 million increase.The Neighborhood Reinvestment Corporation, located in the Housing and Urban Development Department, is an independent organization created in 1977 that provides rental assistance to low-income Americans. It will receive $140 million, the same as 2017.The Northern Border Regional Commission, a federal-state partnership for economic and community development in northern Maine, New Hampshire, Vermont and New York. It will receive a raise from $10 million in 2017 to $15 million.The Overseas Private Investment Corporation, set up in 1971 to mobilize private capital to help solve critical development challenges and in doing so, advance U.S. foreign policy. It is authorized to spend up to $79.2 million for its administrative, noncredit account, a rise of more than $9 million over 2017’s level. That comes with an additional $20 million (double last year’s amount) for the cost of direct and guaranteed loans under the Foreign Assistance Act.The United States Institute of Peace works with nongovernmental parties in conflict zones. It will receive $37,884,000 through Sept. 30, 2019, the same as last fiscal year.The United States Interagency Council on Homelessness was created in 1987 to coordinate between 19 agencies to reduce homelessness. It will receive $3.6 million, the same amount it got in 2017.The U.S. Trade and Development Agency, helps companies create U.S. jobs through the export of U.S. goods and services for priority development projects in emerging economies. It will receive $79.5 million through Sept. 30, 2019.The Woodrow Wilson International Center for Scholars, which calls itself “the nation’s key nonpartisan policy forum for tackling global issues through independent research and policy dialogue, will receive $12 million through Sept. 30, 2019, a $2 million raise from last year’s level.

Government Information Watch today joined 29 other civil society organizations in a letter to Senators expressing grave concerns regarding the nomination of Gina Haspel for Director of the Central Intelligence Agency (CIA), and asking that her nomination not be advanced until all of the records on her past involvement in the CIA torture program are declassified and released to the public.

The letter notes that

“[t]he Senate’s constitutional obligation to “advise and consent” on any nomination requires that it have full access to relevant information on the nominees before it. In Ms. Haspel’s case, the precise details of her role in the torture program remain classified. All senators should demand that those records be declassified and made public—before her nomination moves any further—so that they can actually discuss Ms. Haspel’s deeply disturbing background in open session, and so that the public can glean a more detailed picture of her role in one of the darkest chapters in U.S. history.

Ms. Haspel was a central figure in the torture program and the destruction of evidence of torture. Based on already available records and public reporting, it is clear by her wrongdoing that she demonstrated disregard for the rule of law and fundamental human rights.”

According to several stories in Defense One, communications with the public and the press are being actively discouraged. A March 13 story notes:

The U.S. Air Force is slashing access to media embeds, base visits and interviews as it seeks to put the entire public affairs apparatus through retraining — a move it says is necessary for operational security, but one which could lead to a broader freeze in how the service interacts with the public.

According to March 1 guidance obtained by Defense News, public affairs officials and commanders down to the wing level must go through new training on how to avoid divulging sensitive information before being allowed to interact with the press.

Before settling on retraining its public affairs corps and commanders, the service considered an even more drastic step: shutting down all engagement with the press for a 120-day period, a source with knowledge of the discussions said.

The guidance, which was marked as “for official use only,” was distributed to public affairs officials following a February 2018 memo on operational security signed by Air Force Secretary Heather Wilson and Chief of Staff Gen. Dave Goldfein. The story indicates that the guidance reflects a renewed focus on operational security that stems from the Trump administration’s recently released National Defense Strategy.

The seven-page guidance states:

In line with the new National Defense Strategy, the Air Force must hone its culture of engagement to include a heightened focus on practicing sound operational security. As we engage the public, we must avoid giving insights to our adversaries which could erode our military advantage. We must now adapt to the reemergence of great power competition and the reality that our adversaries are learning from what we say in public.

As Steve Aftergood notes, the new Air Force guidance does not distinguish between classified and unclassified information. Nor does it define the scope of “sensitive operational information” which must be protected.

1. Overview. The Air Force has an obligation to communicate with the American public, including Airmen and families, and it is in the national interest to communicate with the international public. Through the responsive release of accurate information and imagery to domestic and international audiences, public affairs puts operational actions in context, informs perceptions about Air Force operations, helps undermine adversarial propaganda efforts and contributes to the achievement of national, strategic and operational objectives. This directive establishes the framework for Air Force public affairs operations.
2. Policy. The Air Force shall conduct comprehensive, active communication programs at all levels of command—in garrison and while deployed—to provide Airmen and their families, Congress and the American public timely, factual and accurate Department of Defense and Air Force information that contributes to awareness and understanding of the Air Force mission.
2.1. The Air Force shall respond to requests for releasable information and material. To maintain the service’s credibility, commanders shall ensure a timely and responsive flow of such information.
2.1.1. The Secretary of the Air Force authorizes delegating the review of information proposed for public release to the lowest level competent to evaluate the content. Generally, reviewers shall assess the potential implications of releasing the information, ensuring it is not classified, does not disclose operationally sensitive elements, and does not conflict with established government policies or programs.
2.1.2. Public affairs programs shall not practice propaganda, disinformation or activities intended to bias, mislead, misinform or deny otherwise releasable information.
2.2. The Air Force shall develop and maintain cooperative and responsive relations with the public and media. Public affairs activities will support leaders at all levels in fostering public trust and support through active community outreach.
2.3. The Air Force shall collect, preserve and accession visual information products to meet operational, informational, training, research, legal, historical and administrative needs.
2.4. The Air Force shall organize, train and equip its bands to conduct appropriate engagements to foster sustained public trust and support, sustain warfighter morale, build partnerships, foster national pride, patriotism and service and recruit talented Airmen.

In Secrecy News, 5 Mar 2018, Steven Aftergood reported on a letter sent out by William J. (Jay) Bosanko, NARA’s COO, announcing NARA’s “intent to consolidate all of the classified records in the Presidential Library system in the Washington, DC area. This follows our previous consolidations of all other classified records that were previously maintained in the field.” Steve asks in the blog—and in a question he put to Mr. Bosanko—whether it really is necessary to physically move the records to DC in order to declassify them? In his email reply, Bosanko noted that the question

“comes back to age-old issues around declassification authority and third-agency referrals. … And, bringing them here makes it much easier to address long-standing challenges such as certain topics that cut across more than one Administration.”

Given the resistance of the intelligence agencies, in particular the CIA, in letting “their” records be declassified. and a specific history of removing records from NARA—

Washington, D.C., February 21, 2006 – The CIA and other federal agencies have secretly reclassified over 55,000 pages of records taken from the open shelves at the National Archives and Records Administration (NARA), according to a report published today on the World Wide Web by the National Security Archive at George Washington University. Matthew Aid, author of the report and a visiting fellow at the Archive, discovered this secret program through his wide-ranging research in intelligence, military, and diplomatic records at NARA and found that the CIA and military agencies have reviewed millions of pages at an unknown cost to taxpayers in order to sequester documents from collections that had been open for years.

At issue then, and a possibility now, is that the IC agencies assert ‘equities’ in records not created by them.

An “equity” is information that was originated, classified by, or concerns the activities of another government agency or organization and only they can declassify it. Records that contain other agency “equities” must be referred to those agencies for declassification review.

A referred record becomes declassified upon final declassification action by the referring agency based upon the results of the other agency reviews, or automatically without benefit of additional review if not acted upon by those agencies within a specific time frame and after appropriate referral notification.

President Obama’s 2009 Executive Order 13526 created a National Declassification Center (NDC) at NARA and specifies that ‘If an agency fails to provide a final determination on a referral made by the Center within 1 year of referral, or by the centralized facilities referred to in section 3.7(e) of this order within 3 years of referral, its equities in the referred records shall be automatically declassified.”

It is potentially worrisome that the letter from Mr. Bosanko does not directly address the role to be played by the NDC and its responsibility for reigning in the endless foot-dragging on referrals undertaken by IC agencies.

AP today reported that California Gov. Jerry Brown has signed legislation that seeks to beef up dam inspections following a near disaster that caused the evacuation of almost 200,000 people living downstream from the tallest U.S. dam. The measure sets standards for inspections and requires periodic review of dams’ original design and construction records. It also requires inspectors to consult periodically with independent experts and makes inspection reports public.

This site does not ordinarily cover state information policies, but the story brought to mind a FOIA case—from 2003 in the height of the ‘terrorists are going to get your information’ scare(-mongering) from the George W. Bush administration. The Reporters Committee for Freedom of the Press wrote1 about in 2004, and I covered it in my 2007 book:

Glen Canyon Dam. In September 2001, a small environmental group filed a FOIA request for the federal government’s projections as to where the waters would go if the dam burst. The Bureau of Reclamation, which creates the “inundation maps” projecting what might happen, denied the request. In March 2003, the federal district court in Salt Lake City upheld2 the denial, ruling that the government could withhold the unclassified maps under an exemption to the FOIA for “law enforcement” records. One component of the law enforcement exemption protects against release of information that might help anyone circumvent the law—and the judge said that terrorists might make use of the information. The ruling included an oblique reference to “a dam failure as [seeking] a ‘weapon of mass destruction.’ ”3

Today’s story from California reminds us how far we have come—at least at the level of that state—but also what is at risk when allegations of potential threats by terrorists to Homeland Security are backed up by the courts and the Justice Department.

4 A marking for withholding information that is utilized with widely divergent ‘meanings’ by agencies. While it is (and has been since 2010) targeted for removal as an approved/recognized control designation, regrettably NARA has ceded to the agencies and “Existing agency policy for all sensitive unclassified information remains in effect until your agency implements the CUI program.”

According to e-mails obtained by the Environmental Defense Fund (EDF) in response to a FOIA request, EPA Administrator Scott Pruitt directly approved the removal of a number of pages about climate change from the EPA website that appears to the public. EDF has posted the released files.

The emails center on a website purge at EPA in April 2017, reported by Chris Mooney and Juliet Eilperin last summer. Along with pages about climate change and climate science, the purge removed the page about the Clean Power Plan. EDF had previously obtained and posted information about climate change removed from EPA’s website.

Public Employees for Environmental Responsibility (PEER is suing the Office of Management and Budget for the submissions made by the public in response to an executive order signed by President Trump in March and ensuing guidance from OMB. According to PEER (as reported by Government Executive) Mick Mulvaney, the OMB director, made a YouTube video inviting American citizens to weigh in with ideas for “making the federal government more efficient, effective and accountable to the American people.” The video was implemented through a May 15, 2017 Federal Register notice inviting public comment on improvements to the organization and functioning of the Executive Branch.

OMB subsequently set up a website for the public to submit those ideas, with comments due by June 12th. OMB has averred that it had received more than 100,000 submissions and distributed them to relevant agencies. The website is not to be found — although it is a federal record; the link takes one to the bare bones OMB site.1

As Government Executive reported in December, agencies first turned in rough drafts of their plans to OMB in April, which were not made public. Efforts by Government Executive to obtain copies through Freedom of Information Act requests were denied, with the administration citing the deliberative process to prevent their release.

Agencies were required to turn in the final drafts of their reorganization plans in September 2017. Those submissions, according to guidance issued by the Office of Management and Budget in April, were required to include both short and long-term plans to cut the size of their workforces. As Government Executive noted in the December article, those plans have remained a secret, with administration officials saying they would only be made public when the White House releases its fiscal 2019 budget.

In a December 19, 2017 letter to OMB Director Mulvaney, Representative Elijah Cummings told the Director that, as he knows,2 the Oversight and Government Reform Committee (on which he is the Ranking Member) has oversight of the federal workforce and therefore of the agency reform plans. Mr. Cummings told Government Executive that such reforms should take place in full view of the public and with proper oversight.

Cummings asked for the documents by January 3; OMB did not respond to an inquiry on whether it would meet Cummings’ request.

A panel of the Senate Homeland Security and Governmental Affairs Committee has held two hearings to examine the reorganization plans. OMB declined to testify at both of those hearings, telling the subcommittee it was too early to offer its thoughts to Congress. Instead, leaders from various agencies gave broad outlines of their goals going into the process. According to Government Executive, federal employee representatives and some lawmakers bemoaned the lack of transparency in the reorganization process, including a failure to include ideas from front-line personnel.

1 If I manage to unearth the site, I will post the information.2 As a previous Member of Congress, if nothing else.

Those of us of a certain vintage remember George Carlin and “7 Words You Can’t Say On TV“. Who would have imagined that our federal government would come up with its own list? For all the outrage that Mr. Trump and his supporters express about “political correctness,” i.e., calling people and communities by the names by which they choose to be called, the Washington Post reports that this administration has its own list of, quite literally, politically incorrect words and terms.

On Thursday, 14 December 2017, senior CDC officials who oversee the budget told policy analysts at the Centers for Disease Control and Prevention in Atlanta of the list of forbidden words —that may not be included in any document related to the budget and supporting materials that are to be given to the CDC’s partners and to Congress, according to an analyst who took part in the 90-minute briefing.

Alison Kelly, a senior leader in the agency’s Office of Financial Services, told the analysts that “certain words” in the CDC’s budget drafts were being sent back to the agency for correction: “vulnerable,” “entitlement” and “diversity.” Kelly told the group the ban on the other words had been conveyed verbally. [Emphasis added]

In some instances, the analysts were given alternative phrases. Instead of “science-based” or ­“evidence-based,” the suggested phrase is “CDC bases its recommendations on science in consideration with community standards and wishes,” the person said. In other cases, no replacement words were immediately offered.

The article by Lena H. Sun and Juliet Eilperin also discuss changes made by the Administration in agencies’ approaches to issues such as sexual orientation, gender identity and abortion rights. They note that several key departments — including HHS, Justice, Education, and Housing and Urban Development — have changed some federal policies and how they collect government information about lesbian, gay, bisexual and transgender Americans. HHS has also removed information about LGBT Americans from its website (at least some of it has been archived, but is, thus, much more difficult to find).