Executive Committee Minutes 05/13/10

I. Announcements- M. Phillips commented that the Affiliated Libraries Assembly on May 4 was a success.The notes from the event will be posted on the LAUC-B blog soon.- M. Phillips will send out an announcement about the 2011 LAUC-B conference soon.- Future meeting dates for ExComm were reviewed.- There will be a meeting between the chairs of the LAUC-B Committee on Researchand Library Administration to talk about the lack of research grant proposals this pastyear. C. Lee will also contact the Committee to suggest that they ask the LAUC-LACommittee on Research how they get their members to participate.- The official LAUC election day is June 3.

II. Reports

A. Treasurer's Report (I. Wang)- The current balance is $121,031.10- I. Wang prepared a report on how LAUC-B members are spending their professionaldevelopment funding and shared the results with ExComm.- I. Wang, S. Koskinen, and M. Phillips will meet with K. Leonardo at Library BusinessServices (LBS) to discuss the LAUC-B budget for next year. I. Wang will communicatewith K. Leonardo about when the meeting should take place, and also inquire whetherLAUC-B members can contact her or LBS if they need to know how much their currentprofessional development funding balance is.

B. Meeting with University Librarian (M. Phillips, S. Koskinen)- T. Leonard recently attended ARL meeting in Seattle. He was also brought in as aconsultant at UCI, where they are doing a self-study on role of the library.- T. Leonard mentioned Jonathon Shaws article titled "Gutenberg 2.0, Harvard'sLibraries Deal with Disruptive Change," which was published in the May-June 2010issue of Harvard Magazine, and is linked from the LAUC-B blog at:http://blogs.lib.berkeley.edu/laucb.php- The Magnus Museum is becoming part of the collection at Bancroft.

C. Committee on the Library, Berkeley Division of Academic Senate (S. Koskinen)- Five faculty members attended the meeting. LIBR wants to move forward and make apolicy statement about open access. The goal is to have it done by December 2010.- LIBR discussed Ivy Andersons draft letter about the negotiations with NaturePublishing. Currently, negotiations are still underway.- T. Leonard announced that UCLAs Academic Senate and the InstructionalTechnology unit has issued a statement of principles asserting their right to streamvideos for teaching purposes, citing the fair-use clause of the US Copyright Act. LIBRwas supportive of Berkeley making a similar statement.

D. LAUC Statewide Conference Call (L. Diamond)- The LAUC Executive Board held a conference call on May 4. The LAUC election will beheld on June 3. The SOPAG representative mentioned that there are number of reportsthat will be coming out soon. Recently, a few digital services reports came out, andmembers are encouraged to go to the SOPAG web site to view them all.- A resolution supporting school libraries and librarians was approved. M. Phillips alreadysent out an e-mail to LAUC-B ExComm about this. Next, the resolution will go to theState Board of Education and other entities.- Recently, a regional meeting was held at UCI for the Southern campuses, and therewere over 70 attendees. Results were similar to the State-wide meeting last Fall at UCB.However, the questions posed were slightly different. Results will appear on the LAUCblog and wiki soon (both are linked from http://www.ucop.edu/lauc/). The LAUCCommittee on Professional Governance will be collecting data and comments from theblog, summarizing them, and using them to create a resource in the LAUC wiki. BySeptember, the Committee will have a report ready for the LAUC Executive Board. Theincoming LAUC President will continue this next year.

III. Ongoing Business

A. CAPA Task Force on Special Issues Follow-up (M. Phillips, J. Eason, guest)- M. Phillips mentioned the possible exploration of the relationship that distinguishedstatus could have with emeritus status.- All revisions of the Task Forces report were approved by ExComm. J. Eason will makethe edits, generate a PDF version of the report, and send it to M. Phillips. She will write acover letter about the changes that have been made and send the report to T. Leonardand S. Wong (LHRD), who can then have it put up on the LHRD web site. A paperversion of the report has already been filed in the LAUC-B archives.- M. Phillips mentioned that any links to the Berkeley procedures on web pages will needto be located and fixed, and she will work with the web master to fix these links.- J. Eason will send UCOP a message asking them to not publish the next updatedacademic salary scale on their web site.

B. Distinguished Librarian Award (C. Lee)- An announcement went out and a few intent to nominate candidates have beenreceived. The web pages have been slightly revised. The procedures for the committeehave been removed and put on the LAUC wiki, and now the instructions state that a C.V.for each nominee is required for submission. The roster has also been updated. So far,questions that have come up have included: Can more than one person win? Canprevious award recipients win again? Is a nominee who is nominated while they areworking at UCB and then retires soon after still eligible to win? ExComm decided that thenominee must be employed at UCB as of the submission date of their packet. Inaddition, specific achievements in the librarians career should be major.

C. Statement of Responsibilities (S. Koskinen)- S. Koskinen, I. Wang, and M. Phillips created templates for the Statement ofResponsibilities and distributed them to other ExComm members to review. ExCommprovided minor edits for both templates. S. Koskinen will make the corrections, have thetemplates posted on the LAUC-B web site, and send out an e-mail to the membershipannouncing that the templates are available if members wish to use them. S. Koskinenwill inquire with S. Wong about whether we can list her name as a contact, if membershave questions about the Statement.