Purchasing Manager

Four Seasons Hotels and Resorts

Job Overview

Career Level

Category

Description

Maintain harmonious and professional relationship with all departments and Home Office to promote effective purchasing. Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact. Keep appropriate close contacts with business partners and constantly up to date with latest product and market information. Supervise, train and motivate Purchasing Department employees to thoroughly understand all of their duties and responsibilities. Take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Purchasing staff as required. Hold monthly department meetings with staff. Prepare and review staff schedules in accordance with business needs. Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with. Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts. Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled. Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned. Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased. Supervise the day-to-day functions of the Receiving Clerk and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures. Assist Accounts Payable Clerk in researching any discrepancies on invoices. Ensure that all storage areas are secure, clean and properly organized. Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel. Complete the corporate annual operating equipment and supply requirements with the corporate Purchasing Department and the appropriate hotel department heads, including quarterly review and update of annual forecasts. Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors. Conduct frequent quality control audits to ensure staff is properly trained and following established procedures. Familiar with hygiene standards and perform hygiene audits as required. Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report. Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis. As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions. Perform any additional duties as assigned by the Director of Finance