Safety Action Series - Council on Patient Safety in Women`s Health

Thursday, January 29, 2015
Noon Eastern
Slide 1
Speaker Panel
Erin DuPree, MD, FACOG
Chief Medical Officer and Vice President
Joint Commission Center for Transforming Healthcare
John Wachtel, MD, FACOG
Clinical Professor, Obstetrics and Gynecology
Stanford University Medical School
Ron Wyatt, MD, MHA, DMS (HON)
Medical Director, Healthcare Improvement
The Joint Commission
Slide 2
Supporting Panelists
Lisa Buczkowski, RN, MS
Associate Director, Office of Quality & Patient Safety
The Joint Commission
Gerry Castro, PhD, MPH
Project Director, Patient Safety Initiatives
The Joint Commission
Slide 2
3
Disclosures
 Lisa Buczkowski, RN, MS has no real or perceived conflicts of
interest to disclose.
 Gerry Castro, PhD, MPH has no real or perceived conflicts of
interest to disclose.
 Erin Dupree, MD, FACOG has no real or perceived conflicts of
interest to disclose.
 John Wachtel, MD, FACOG has no real or perceived conflicts of
interest to disclose.
 Ron Wyatt, MD, MHA, DMS (HON) has no real or perceived
conflicts of interest to disclose.
Slide 4
Objectives
 Provide a detailed overview of the changes to the Joint
Commission Sentinel Events Chapter:
• Review the revised sentinel event list with a focused
discussion on the new definition of severe maternal
morbidity
• Explain the concepts of the comprehensive systematic
analysis process
 Provide tips and suggestions for conducting effective root
cause analyses following a severe maternal event
Slide 5
Severe Maternal Morbidity:
Clarification of the 2015 Joint Commission
Sentinel Event Policy
Slide 6
Definition of Sentinel Event
A sentinel event is a patient safety event (not
primarily related to the natural course of the
patient’s illness or underlying condition) that
reaches a patient and results in any of the following:
• Death
• Permanent harm
• Severe temporary harm*
Slide 7
*Severe temporary harm
Critical, potentially life-threatening harm lasting for a
limited time with no permanent residual, but requires
transfer to a higher level of care/monitoring for a
prolonged period of time, transfer to a higher level of
care for a life-threatening condition, or additional
major surgery, procedure, or treatment to resolve
the condition.
Adapted from: Throop C, Stockmeier C. The HPI SEC & SSER Patient
Safety Measurement System for Healthcare. 2011 May. Accessed Aug 12,
2014.
Slide 8
An event is also considered sentinel if it is one
of the following:
• Suicide of any patient receiving care, treatment,
and services in a staffed around-the clock care
setting or within 72 hours of discharge, including
from the hospital’s emergency department (ED)
• Unanticipated death of a full-term infant
• Discharge of an infant to the wrong family
• Abduction of any patient receiving care,
treatment, and services
Slide 9
Cont’d
• Any elopement (that is, unauthorized departure)
of a patient from a staffed around the-clock care
setting (including the ED), leading to death,
permanent harm, or severe temporary harm to
the patient
• Hemolytic transfusion reaction involving
administration of blood or blood products having
major blood group incompatibilities (ABO, Rh,
other blood groups)
Slide 10
Cont’d
• Rape, assault (leading to death, permanent
harm, or severe temporary harm), or homicide of
any patient receiving care, treatment, and
services while on site at the hospital
• Rape, assault (leading to death, permanent
harm, or severe temporary harm), or homicide of
a staff member, licensed independent
practitioner, visitor, or vendor while on site at the
hospital
Slide 11
Cont’d
• Invasive procedure, including surgery, on the
wrong patient, at the wrong site, or that is the
wrong (unintended) procedure
• Unintended retention of a foreign object in a
patient after an invasive procedure, including
surgery
• Severe neonatal hyperbilirubinemia (bilirubin
>30 milligrams/deciliter)
Slide 12
Cont’d
• Prolonged fluoroscopy with cumulative dose
>1,500 rads to a single field or any delivery of
radiotherapy to the wrong body region or >25%
above the planned radiotherapy dose
• Fire, flame, or unanticipated smoke, heat, or
flashes occurring during an episode of patient
care
• Any intrapartum (related to the birth process)
maternal death or severe maternal morbidity
Slide 13
Severe Maternal Morbidity
DEFINITION
A patient safety event that occurs intrapartum through
the immediate postpartum period (24 hrs), that
requires the transfusion of 4 or more units of blood
products (fresh frozen plasma, packed red blood cells,
whole blood, platelets) and/or admission to the
intensive care unit (ICU). Admission to the ICU is
defined as admission to a unit that provides 24-hour
medical supervision and is able to provide mechanical
ventilation or continuous vasoactive drug support.
-
American College of Obstetrics and Gynecology, the US Centers for Disease
Control and Prevention, and the Society of Maternal and Fetal Medicine
See here for a joint statement from ACOG, AWHONN, SMFM, TJC on definition and
revised policy.
Slide 14
Case Example #1
A G4P3 woman with known placenta accreta underwent cesarean
birth during which expected but profound bleeding requiring 4 units
of packed red blood cells occurs. She was monitored in the ICU
overnight with a subsequent unremarkable postpartum stay and
was discharged.
Comment: Since this woman received four units of packed red
blood cells and required ICU admission, this case meets the criteria
for severe maternal morbidity and should undergo a multidisciplinary
review. Although there may be identification of areas for
improvement (eg, consultation in advance, interventional radiology),
this does not meet the criteria for a Joint Commission sentinel event
because the patient’s underlying condition (placenta accreta) would
be expected to result in this type of blood loss. Nevertheless, there
may be areas for improvement to be identified.
Slide 15
Case Example #2
A woman at 40 weeks 0 days presented with preeclampsia with
severe features and developed very elevated blood pressures
requiring multiple mediations and an ICU admission.
Comment: This case is similar to case #1 and does not meet the
criteria for a Joint Commission sentinel event because the patient’s
underlying condition (preeclampsia with severe features) would be
expected to result in this type of treatment. Again this case would
benefit from a multidisciplinary review for improvement
opportunities. However, had she experienced a stroke, the case
should be reviewed as a sentinel event given the severe temporary
and potentially permanent harm related to the complication.
Slide 16
Case Example #3
A G1P0 woman with gestational diabetes and preeclampsia was
admitted for a medically indicated induction of labor. Her cervix was
long and closed, a long induction ensued, and after 36 hours of
oxytocin induction with an epidural and two hours of pushing she
delivered vaginally. After spontaneous delivery of an intact placenta,
she hemorrhaged profusely. She required 6 units of packed red blood
cells and was transferred to the ICU in unstable condition.
Comment: This case also meets the definition for severe maternal
morbidity and should undergo multidisciplinary review. However, this
outcome is not due to the patient’s underlying medical condition and
therefore meets the criteria for a Joint Commission sentinel event.
Slide 17
Case Example #4
A woman at 39 weeks 2 days underwent a scheduled repeat
cesarean birth and during the procedure is noted to have multiple
premature ventricular contractions on the cardiac monitor. She was
admitted to the ICU for cardiac monitoring for 24 hours and received
no further treatment.
Comment: This case meets the criteria for severe maternal
morbidity and should be subject to a multidisciplinary review. It may
or may not rise to the level of a Joint Commission defined sentinel
event depending on the findings during the review.
Slide 18
Comprehensive
Systematic Analysis
Slide 19
Objectives of Root Cause
Analysis/Comprehensive Systematic
Analysis
1.
2.
3.
4.
5.
6.
Slide 20
Identify hazards and vulnerabilities that impact patient safety
and then prioritize them.
To determine if action is required.
Ensure the timely execution of an RCA and formulation of
effective sustainable improvements and corrective actions.
Ensure follow-through to implement recommendations.
Measure whether corrective actions were successful.
Ensure that leadership at all levels of the organization
participate to make sure that RCAs are performed when
appropriate, in a timely manner, and that corrective actions
are implemented to improve patient safety
Rules of Causation*
1. Clearly show the “cause and effect” relationship
2. Use specific and accurate descriptors for what occurred, rather
than negative and vague words.
3. Human errors must have a preceding cause.
4. Violations of procedure are not root causes, but must have a
preceding cause.
5. Failure to act is only causal when there is a pre-existing duty to
act.
*Department of Veterans Affairs, Veterans Health Administration Patient Safety Handbook
1050.01, March 4, 2011
*Marx, David “Maintenance Error Causation” A technical report
prepared for the Federal Aviation Administration; June 9, 1999
Slide 21
Review of Comprehensive Systematic
Analyses and Action Plans
A comprehensive systematic analysis will be reviewed for thoroughness,
credibility, and acceptability.
To be thorough, the comprehensive systematic analysis must include the
following:
• The analysis repeatedly asks a series of “Why” questions, until it identifies the
systemic causal factors associated with each step in the sequence that led to the
sentinel event
• The analysis focuses on systems and processes, not solely on individual
performance
• A determination of the human and other factors most directly associated with the
sentinel event and the process(es) and systems related to its occurrence
• The analysis of the underlying systems and processes through the series of
“Why” questions determines where redesign might reduce risk
• An inquiry into all areas appropriate to the specific type of event
• An identification of risk points and their potential contributions to this type of event
• A determination of potential improvement in processes or systems that would tend
to decrease the likelihood of such events in the future, or a determination, after
analysis, that no such improvement opportunities exist
Slide 22
Review of Comprehensive Systematic
Analyses and Action Plans (cont’d)
To be credible, the comprehensive systematic analysis must do the following:
• Include participation by a process owner who is not a member of the response
team; typically this is a senior leader of the hospital or a designee**
• Include individuals most closely involved in the processes and systems under
review be internally consistent (that is, not contradict itself or leave obvious
questions unanswered)
• Provide an explanation for all findings of “not applicable” or “no problem”
• Include a bibliography of any relevant literature
An action plan will be considered acceptable if it does the following:
• Identifies changes that can be implemented to reduce risk or formulates a
rationale for not undertaking such changes
• Identifies, in situations where improvement actions are planned, who is
responsible for implementation, when the action will be implemented, how the
effectiveness of the actions will be evaluated, and how the actions will be
sustained
CAMH Update 2, January 2015
Slide 23
Ron Wyatt
[email protected]
630-792-5922
Contact List
Lisa Buczkowski
[email protected]
630-792-5868
Anita Giuntoli
[email protected]
630-792-5867
Office Of Quality and Patient Safety (formerly OQM)
[email protected]
Slide 24
Tips for Performing a Root Cause
Analysis
Slide 25
ACOG Committee on Patient Safety and Quality Improvement
Definition
Root cause analysis (RCA) is a group of
problem-solving methods aimed at
identifying the underlying causes of
problems or events. The practice of RCA is
predicated on the belief that problems are
best solved by attempting to correct or
eliminate underlying causes, as opposed to
merely addressing the immediately obvious
symptoms.
Slide 26
ACOG Committee on Patient Safety and Quality Improvement
RCA: General Principles
• RCA is more effective than treating only
the symptoms of a problem.
• RCA must be performed systematically
• Conclusions must be backed up by
evidence.
• It is common to have more than one root
cause for any given problem.
Slide 27
ACOG Committee on Patient Safety and Quality Improvement
Use and Focus of RCA
• Used as a learning tool to:
– Prevent similar errors in the future
– Facilitate open communication
– Promote teamwork
– Enhance patient safety and quality of care
• Focuses on systems and processes rather than
individual performance
http://www.va.gov/ncps/vision.html#RCA
Slide 28
ACOG Committee on Patient Safety and Quality Improvement
1. Form a Root Cause Analysis Team
2. Identify Problem
3. Gather information /evidence
4. Determine the Root Causes and
Contributing Factors
5. Explore risk reduction
and quality improvement strategies
6. Implement redesigns
7. Monitor and evaluate new system
Slide 29
ACOG Committee on Patient Safety and Quality Improvement
1. Forming RCA team
Potential Participants
– Physician
– Nurse
– Pharmacist
– Social Worker
– Administrator
– Risk manager
– Quality Improvement Analyst
– Patient (member of community)
– Information Systems
– Facilitator
Slide 30
ACOG Committee on Patient Safety and Quality Improvement
2. Identify the Problem
• Define the adverse event/near miss that
occurred
• Establish what area the Root Cause
Analysis will investigate
• Keep it simple
• Brainstorm primary cause(s), e.g., patient
death caused by medication overdose
Slide 31
ACOG Committee on Patient Safety and Quality Improvement
3. Gather information/evidence
Interview all those involved in the process
leading up to the event
– Clinicians
– Administration
– Health Unit Coordinator
– Social Workers
– Patient, if possible
– Patient’s family, if applicable
Slide 32
ACOG Committee on Patient Safety and Quality Improvement
Summary
• RCA is a retrospective learning tool
• Evaluates Sentinel Events, near misses
• Concentrates on system issues rather than
individual blame
• Regulatory agency requirement
• RCA is part of a continuous quality
improvement program
Slide 33
ACOG Committee on Patient Safety and Quality Improvement
Q&A Session
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A recording of this presentation will be made
available on our website:
Slide 34www.safehealthcareforeverywoman.org
Next Safety Action Series
Connected Regional Projects
Wednesday, February 18 | 11:00 a.m. ET
Debra Bingham, DrPH, RN
Vice President
Nursing Research, Education, and Practice
Association of Women’s Health, Obstetric
and Neonatal Nurses
Cynthia Chazotte, MD, FACOG
CDR Keisher Highsmith, DrPH
Donna Montalto, MPP
Professor & Vice-Chair
Obstetrics and Gynecology
Albert Einstein Medical School
Montefiore Medical Center
Director, Special Initiatives & Program
Planning & Evaluation
Maternal and Child Health Bureau
Health Resource Services Administration
Executive Director
ACOG District II
Click Here to Register
Slide 35