For your records: Documents you should keep

Many of your records, including observation reports and details about your Measures of Student Learning, can be found on your Advance Web Application page. Be sure to print or electronically save these pages as they may become unavailable after the end of the school year. Teachers should ensure data in all applicable systems (Web App, STARS, Schoolnet) are accurate.

Teacher Evaluation Selection Form: You must select one of four observation options on the teacher evaluation selection form and submit the form to your school no later than the last Friday in October. This form also records your consent, if you choose to give it, to allow your supervisor to videotape the observation. This consent requires your signature and your evaluator’s signature. Keep a signed copy of this form. Teachers who select observation option 1 must indicate on the form whether they want to use the initial planning conference as their pre-observation conference.

Observation Reports: Your evaluator must provide you with a copy of the report on your informal observations within 45 school days of the observation. Keep a copy of this report.

Class Lists: Keep a copy of the names of students in your classes at the beginning of the year. Update the list in STARS as the students in your classes change, and make note of the dates of changes.

Measures of Student Learning: Keep records of any baseline assessments and, if you are using goal-setting at your school, any growth targets. Be sure to print and download pertinent records from your page on the Advance intranet.

Requests for Assistance: Keep records of your requests to your evaluator for professional development, materials or other forms of assistance or concerns, and the response to those requests.

Other: If you are concerned you will receive a final overall rating of Developing or Ineffective rating for a reason other than job performance, keep an objective log of events that can support your claim if you have to appeal a rating. If you receive a Developing or Ineffective rating, notify your UFT chapter leader or UFT district representative and provide them with your log.