Human Resource Solutions

Vendor Punchout

The base product can be integrated with vendor web sites. When this happens you no longer need to shop on the vendor site, saving you time and money. Instead, you can access the vendor site from within Aestiva Purchase Order. For more information, see the product, Aestiva Punchout.

Custom Shipping

Item Catalog

An advanced vendor and item catalog is included with the base product. The base system includes auto-capture of items ordered, a Google-like search, vendor territories, and vendor categorization. Custom catalogs can include image-based navigation, corporate-approved product catalogs, and stock/non-stock item controls. Call for pricing.

Split Reporting

Budget

A variety of off-the-shelf and custom budget modules are available. Modules allow you to upload annual, monthly, or quarterly budget data (which can be tied to GL Codes and/or Departments), upload project-based budgets, and/or place limits on users based on their budget authority. Call for pricing.

Sign-off

Online eSignature

This add-on tool gives you the ability to set up an agreement and send it to an outside party for an online electronic signature. Supports page, paragraph, and document sign-offs. Customized for your organization. Call for details.

Customized Approval Flow

Base system includes comprehensive approval flow module. However, in cases where company-specific hierarchies are in place, Aestiva Contract can be extended with custom approval tables to ensure ease of administration. Manual requests for sign-off can also be provided. Call for pricing.

Credit Card Integration

Credit Card Import

If your users use personal cards for their expenses, they will benefit from this expense report software tool. It gives them the ability to import credit card expenses directly into their expense reports.

Multi-Currency Support

Need to support different currencies and different accounting systems? This Expense Report Software product can be provided in single or multiple languages, and configured to support different currencies, perform daily currency conversions, and provide currency calculators. Call for details.

Aestiva Vendor Survey

Aestiva Contract

Systems Integration

Need to integrate Aestiva RFP with an external system? Aestiva provides Systems Integration services to automate the exchange of data between Aestiva RFP and other systems, such as RFQ, Procurement, Accounting, and Project Management systems. Call for details.

Offline Form Import

OCR and Auto-Match

Gives the user the ability to automatically extract vendor names, amounts and dates from receipts. That data can then be used to match the receipts against information placed on the expense report and/or credit card transactions.

Budget Module

Custom Layouts

Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific needs. Call for details.

Customer Access

Supplier Access

Wouldn't it be nice if your suppliers were able to respond on-line to your Sourcing RFQ's? With this add-on, they can. Eliminates need for manual-entry of pricing information and speeds up turn around time.

Accrual Calculators

The time and expense base system includes the ability to apply time to different charge accounts. Our production department can also add to time sheets, if needed, on-screen displays of user accruals, such as Sick Leave, PTO (Paid time Off) or Vacation time, Comp Time, Comp Time Earned, etc. Components include administrator screens for entering carry over, hire-dates, and other user-specific information needed to calculate the accruals, and the display of an accrual chart directly on the time sheet. Call for details.

International Support

Invoicing Tools

Our production department can add tools to generate invoice or other kinds of payment request vouchers using data on time sheets and expense reports merged with certain user-specific rate information. Call for details.

Leave Request Form

Job & Task Lookup

The time and expense base product includes user-based and department-based jobs. Our production department can add or change the way jobs are displayed and/or selected on staff time sheets. Call for details.

Pre-travel Request Form

Special Layouts

Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific branding needs. Call for details.

ACH Interfaces

Accrual Calculator

The base system includes an electronic time sheet with the ability to apply time to leave and different charge accounts. Perhaps you want to also display the leave accruals for each user, their comp time, and more. Call for details.

HR Request Form

With a general HR Request Form, Human Reosuces can issue general requests for sign-off by other staff. Forms to manage new hires, disciplinary actions, employee leave, and a variety of other requests can be managed with a single form. Call us with your requirements.

Billing

Check-off Tools

Our production department can add special check-off tools so time collected on time sheets can be carried over to other systems, and/or used selectively for the generation of secondary forms, reports, and outputs.

Super Flexible. Highly Expandable.

This Purchase Order Software can be expanded and assembled to serve different purchasing processes. As a Business Process Automation firm, Aestiva has special technology to configure the system almost any way you want.

More Reasons To Be Happy

We don't have any recurring software license fees. Call us radicals, but we don't think you should be charged in year two for work paid for and delivered in year one. And we're upfront about our pricing too. See the price chart below. Call today for a free demonstration.

"We could not be more pleased with the ease of use and
functionality..."

Modules

Vendor Punchout

The base product can be integrated with vendor web sites. When this happens you no longer need to shop on the vendor site - saving you time and money. Instead, you access the vendor site from within Aestiva Purchase Order. For more information, see the product, Aestiva Punchout.

Invoice Approval

Hundreds Of Modules

Aestiva Purchase Order

After you've chosen a supplier, issue them a Purchase Order with this add-on product. Call for details.

Aestiva Vendor Survey

Keep up with your suppliers' progress with this supplier management add-on. Call for details.

Aestiva Contract

Manage contracts more effectively with this helpful add-on. Call for details.

Systems Integration

Aestiva provides Systems Integration services to automate the exchange of data between Aestiva RFP and other systems, such as RFQ, Procurement, Accounting, and Project Management systems. Call for details.

Aestiva Purchase Order

Aestiva Vendor Survey

Aestiva Contract

Systems Integration

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Price Tiers for Aestiva RFP(Based on count of staff/active suppliers)

One-time (non-recurring) pricing based on number of active named users.
Price below includes setup and installation. Please call for quotation.

RFP-5

$3,795 (Up to 2/30 users)Plus $249 per additional user.

RFP-50

$10,995 (Up to 40/100 users)Plus $219 per additional user.

Other

Call for pricing.Scaleable to 100,000+ users.

A125

Pricing based on 36-month financing term1 with optional support thereafter.
Price includes setup, installation and support during the financing term.
Financing provided by Ritalia Funding. Call Aestiva for quotation.

Item

Users

Price/Month (Term)2

Optional Support Thereafter3

RFP-5L

2/30 users

$193/Month (36 Months)

$80/Month

RFP-50L

40/100 users

$513/Month (36 Months)

$165/Month

1 No money down. $1 buyout at end of term.2 Price may vary. On approved credit only. Other lease options available.3 Optional support contract. 12-month minimum. Cost-of-living adjustment not included.