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2 1) What are the national or international standards your institute uses in the specification of metallic materials for your own raw materials procurement or imposed to your suppliers and contractors? Other questions on material properties DBs Is there a (common) data base for material properties? Fermilab uses NIST databases Lack of data on properties after irradiation It would be interesting to shear material properties DBs InstituteASTMENISOJISMIL BerkeleyX x FermilabX KEKxX CIEMATX INFNX CERN X Xx

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HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 3 2) Are standards sufficient or you put specific requirements on top of them? If so, are specific requirements defined ad hoc or you have a pool of technical specifications, best practice manual or other kind of internal reference? For specific applications special requirements are needed (restrictive values of composition –avoid magnetic phases, minimise activation of Co, … –, properties not considered in the standards –magnetic permeability, …-) But… comments collected: most of the time values of properties in the standards are enough restrictive values can difficult the procurement over-specifying can unreasonably rise the price Specific requirements or material tech. spec. are mainly project oriented. CERN reports a collection of tech. spec. ready for procurement of frequent strategic materials.

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HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 4 3) Could you report on any experience of equipment malfunction or failure linked to material selection or specification? Not much explicit cases reported Modification of spec. following some cases of leaking components resulting from macro inclusions in one steel bar. The means of production were not left free anymore, a requirement for electroslag remelting was included on the spec. When a counterfeit was detected it was tracked and alert given for other users of the same batch. Fermilab validates material providers and impose hold and witness points on material production process. Suppliers changing material grade without advice One supplier asking for more detailed specification of requirements following a previous problematic experience

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HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 5 4) Identify in your institute a reference person who owns a deep experience on material specification and procurement or that capitalises the related know how. In many institutes there is no specific service or expert, the knowledge is there but scattered. Help for solving problems is obtained through informal networks. Problem of lost of knowledge when it is not capitalised in a remaining service and/or documented because of retirement of individuals. Nevertheless some names were proposed as entry reference: CERN: Stefano Sgobba, EN/MME/MM section. CIEMAT: Teresa Martinez, Laura Sánchez KEK: Michinaka Sugano

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HL-LHC Standards and Best Practices Workshop (11-13 June 2014) 6 5) How and to what level do you ensure the traceability of the raw materials, used in-house or by contractors, in the production, update or repair of accelerator components? Fermilab and CIEMAT explicitly report high degree of traceability form products to raw materials. Keep files of records and travellers. Berkeley, INFN and KEK also have traceability of raw materials in as-needed basis or depending on criticality of the components. Comments on the subject: Cases of old, but nevertheless usable, spare components that cannot be traced to the material certificate. Traceability should be decided in advance. It would be good to define to what level materials should be certified and traceable according to the criticality of the component.