7 Food Safety Plan This plan follows the USDA Good Agricultural Practices and Good Handling Practices Client Requested Audit Verification Checklist categories of General Questions, Farm Review (Part 1); Field Harvest and Field Packing Activities (Part 2); and Traceback (Part 5). Individual questions are indicated at the beginning of each Standard Operation Procedure (SOP) section. A. Click here to enter farm name Introduction Farm name is owned by add name. and was started in add year. Farm name is dedicated to the agricultural activities involved in the production, packing, and marketing of list of all commodities produced. Currently, we are farming add number acres. We own add number acres and lease the additional add number acres in production. (Statement of other physical buildings operated in conjunction with this farm s operations could be included here, such as packing house square footage). Primary water sources in production come from water source name if applicable. Farm name is committed to the production of safe and high-quality foods. We subscribe to the principle that the appropriate method to accomplish this is to minimize the microbial, chemical, and physical contamination of produce at all points of the production process. It is our goal to produce premiumquality fruit/vegetables using good agricultural practices to maximize quality and productivity. To accomplish this, the following documented food safety plan is implemented and will be followed by all employees, contractors, and visitors to farm name production sites and facilities (G-1). Suggestions to improve this plan are encouraged at any time. This plan will be reviewed and reapproved at least annually or at the beginning of the spring planting season. Facility Address (Physical and Mailing) Organizational Chart Owners Manager Assistant Manager Food Safety Officer Packing House Manager Packing House Crew Manager Office and Bookkeeping Manager Shipping and Transportation Traceability and Documentation Contact Person Broker Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. 6

8 1. This plan will be considered current for one year following the date of the last review. Authorized changes will be made in writing and recorded below. Date Section Changed Effective Authorized by Date Date Click here to enter text. Date Add name Date Click here to enter text. Date Add name Date Click here to enter text. Date Add name Date Click here to enter text. Date Add name Date Click here to enter text. Date Add name Date Click here to enter text. Date Add name Date Click here to enter text. Date Add name 2. Farm name authorizes/designates add name to make changes and oversee the implementation of this established food safety plan (G-2). 3. add name has participated in GAP/GHP trainings. He/She will be responsible for training employees and is provided with the authority and resources to fully accomplish this task. 4. All required documents are to be maintained at farm name offices. General guidelines to ensure consistency in the development of this food safety plan include selecting a category (worker health and hygiene, site selection/land use, water usage, pesticide usage, animal/wildlife, manure usage, field harvest/packing activities, and traceback); assigning a Standard Operational Procedures (SOP) number; developing general policies and procedures; and creating the following headings: purpose, concern, contaminant introduction, preventative/corrective measures, and documentation required. 5. All documentation logs will be maintained accordingly in the appendices. By signing this document, I agree to adhere to all that is set forth in the Good Agricultural Practices Food Safety Plan. Signature of Owner and Operator Date 7

9 B. Farm Name Facility Map Overview (Actual Maps located in Appendix I) This is a comprehensive list of fields in production with field designation number, acreage, crops, and physical address. Appendix I should include all fields with acreage indicated, any facility location, landmarks that define the property, sanitary facilities, adjacent land use, and water source (including pumps). *Field Designation Crops in Acreage Physical address Number production Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text Enter number Enter text *Field Designation Number can be the Farm Service Agency number plus the track number. 8

10 SOP Worker Health, Hygiene, and Field Sanitation (Answers G-3 G-14) SOP 1.1 General Policies and Procedures All workers and visitors involved in the production, harvesting, transporting, and marketing of crops on farm name are to follow the appropriate GAP policies and procedures to maintain food safety at all levels. Farm name General Employee Policies All employees must sign and date the General Employee Policies for Food Safety found in Appendix II. All farm workers and visitors who will be directly handing fresh produce at this facility will conduct themselves according to the general policies and procedures set forth below. Farm name Procedures Farm Workers and Visitors Orientation All employees will be trained in food safety and personal hygiene and will be provided with a brochure of food safety requirements (worker hygiene training content and brochure located in Appendix II) in the appropriate language (English or Spanish). Each employee will be required to sign a training roster signifying that they have received, understand, and will comply with these requirements. All visitors will be required to sign in at the farm office upon entry to production areas. Visitors will be given an overview of food safety requirements (Farm worker and visitor hygiene training content and brochure located in Appendix II) in the appropriate language. By signing the log, visitors are certifying that they have received a copy of the Food Safety Procedures for Farm Workers and Visitors brochure and will comply with all policies and procedures, including proper sanitation and hygiene practices. Worker Health Workers with intestinal illness or infectious disease (diarrheal symptoms) should not be allowed to work in contact with fresh produce and should be assigned other duties when appropriate. Workers should promptly report any illness, cuts, abrasions, lesions, boils, sores, infected wounds, or other injury or illness to their supervisors and seek prompt attention. Produce that has come into contact with feces, blood, saliva or other body fluids will be immediately removed from the field, packing house, or storage area in accordance with the procedures in Appendix II - Emergency Procedures for Handling Produce that Has Come into Contact with Feces, Blood, Saliva, or Other Body Fluids. Once the supervisor or crew chief has been notified of any of the above conditions, he or she will take appropriate measures to assign the worker to a task that will not contaminate produce or equipment. An appropriate measure for minor cuts or open sores could be a combination of a leak-proof bandage as well as disposable nitrile gloves that completely cover the injury. The employee may return to work at the discretion of the supervisor. An adequately stocked first-aid kit should be available for immediate use. Worker Hygiene Workers should bathe and wear freshly laundered clothes daily. Employees must wash their hands with soap and running water before starting work, after breaks, after using the bathroom, and after touching unsafe materials (such as tools, contaminated produce or soil, and human body parts). Proper handwashing procedure involves the following steps: 9

13 Contaminant Introduction: a. Appropriate drinking-water quality standards help ensure that contaminants are not introduced and promote employee health. b. Proper sanitation, health, and hygiene practices and policies teach employees and visitors to limit contamination of the work environment. Preventative/Corrective Measures: Growers should list what they are doing to avoid introducing contaminants and promote employee health. These are some sample policies. 1. All employee policies and procedures will address personal health and hygiene training, and appropriate and expected food safety measures. 2. Bilingual signs and materials will be posted where appropriate and incorporated into training materials. 3. All visitors will follow the policies and procedures set forth in this document and sign the visitors log upon entry to production areas. 4. All employees will be provided with potable water, restroom facilities, and break areas away from production areas. 5. Sanitation and service logs and emergency response plan for spills/leaks in sanitation facilities will be documented and kept with the food safety plan. Documentation required: List of approved potable water sources and applicable tests (G-3) Basic Food Safety Training Content(G-4 & G-6)) Signed Employee Training Roster for Basic Food Safety Training(G-4) Visitor Log(G-4) Food Safety Farm Worker and Visitor brochure (G-4) General Employee Policies for Appropriate and Expected Food Safety Measures for farm name (G-6 & G-7 & G-12 & G-14) Visitor compliance sign (G-7) Field Supervisor s Daily Checklist (G-7) Servicing and Cleaning Log for Sanitation Facilities(G-10) Posted bilingual hand-washing signs at hand-washing facilities Emergency Procedures for Handling Produce That Has Come Into Contact with Feces, Blood, Saliva, or Other Body Fluids (G-13) 12

14 SOP 2.0 Water Usage (Answers ) SOP General Policies and Procedures Water source for irrigation is from Enter text. (pond, stream, well, municipal, or other specified) for fields Enter text. (field designated numbers). Crops are irrigated by Enter text. (overhead, drip, other specified) for fields Enter text. (field designation numbers). Frost protection is accomplished by Enter text. (overhead, other specified) for fields Enter text. (field designation numbers) Purpose: To ensure water used in the field for irrigation, frost protection, or as a carrier for pesticides and fertilizers is of adequate quality for agricultural uses and is free of microbial and chemical risks. Concern: Water is a vehicle by which pathogens that are associated with food-borne illnesses (such as pathogenic E. coli and Salmonella) can infect produce. Contaminant Introduction: Chemicals or amendments that could pose a risk. Harmful pathogens that can cause food-borne illness from either point or non-point sources. Preventative/Corrective Measures: Growers should list what they are doing to avoid introducing contaminants and promote employee health. These are some sample policies. 1. Water used for irrigation, spraying, mixing pesticides, and frost protection that comes in direct contact with plants will meet foliar-application water standards. A test documenting that the water source is potable will be kept on record for at least two years. 2. Water sources will be inspected for possible contamination daily and results recorded on the Field Supervisor s Daily Checklist (Appendix II-G). If potential contamination is found, a Notice of Unusual Events/Problems and Corrective Measures will be completed. (Appendix IV-B) 3. Water sources (wells, ponds, surface waters) will be protected from runoff, leaching, spillage, drift to water sources, and livestock or wildlife by constructing necessary measures (diversion berms, runoff control structures, vegetative buffers) to limit fecal and regulated or non-regulated contaminants. 4. Control measures like backflow prevention devices, check valves, and air-gaps in the water distribution system will be installed to prevent regulated (pesticides) and non-regulated materials (fertilizers) from contaminating water sources. 5. Sound conservation practices, such as a vegetative buffer, will limit the potential of point and nonpoint source contaminants. 6. Portable restroom and hand-washing facilities will be located so as to reduce the risk of water contamination from spills. 7. Water sources and irrigation methods that reduce contact between non-potable water and edible portions of produce (drip irrigation) will be used when applicable. 8. Identification of all upstream uses of surface water and any potential sources of contamination will be identified using the Land Use History and Prevention Measures document. (Appendix IV-A) 13

15 9. Irrigation water will be sampled for quality at the water source at the beginning of the growing season and then quarterly until harvest. Records for all tests will be maintained. Water testing sites will be based on the location of point and non-point sources and additional tributaries coming into the main water sources. 10. Field water samples will be collected from the water sources (and distribution systems) no more than 60 days before the beginning of each production season and continue on a scheduled basis according to the degree of risk associated with the water source: a. Municipal water source one annual test b. Wells one annual test c. Surface waters/ponds tested each month during production season 11. Microbial testing of water samples will be a quantitative analysis for generic E.coli using the Clean Water Act of 1972 Bacterial Water Quality Standards for Recreational Waters (Freshwater and Marine Waters) and the Leafy Greens Marketing Agreement Guidance: a. Non-foliar application of water: Water with 126 MPN geometric mean of 5 samples and < 576/ 100 ml for all single samples. b. Foliar application of water: Water 126 MPN geometric mean of 5 samples and <235/100 ml for all single samples. Corrective Measures: If generic E.coli test samples show unacceptable amounts, the following steps will be taken: Stop irrigation. Stop harvesting. Identify the source of contamination and determine remediation actions (flush systems, chlorinate). Dispose of any adulterated product in accordance with the FDA s disposal policy (via landfill or incineration) (http://www.fsis.usda.gov/pdf/disposal_decontamination_guidelines.pdf) Resample water sources and individual distribution systems if necessary until acceptable criteria have been reinitiated. Resume production activities once acceptable criteria are met. Other possible mitigation measures: a. Wells Shock the well with chlorine. Repair casing Find an alternative water source b. For water sources that are contaminated and no alternative water supplies are available, an automatic chlorination system is a possible mitigation measure. Documentation Required Irrigation Water Quality tests documents (1-3) Field Supervisor s Daily Checklist Land Use History and Prevention Measures Notice of Unusual Events/Problems and Corrective Measures 14

16 SOP 3.0 Sewage Treatment and Soils (Answers 1-6, 1-7, ) SOP 3.1- General Policies and Procedures Best management practices and risk reduction methods will be employed while land is engaged for agricultural purposes. Purpose: To ensure that farmland and adjacent land is suitable for and does not pose imminent risks to agricultural production of commodities intended for human consumption. Concern: Contamination from microbial, chemical, or physical contaminants. Contaminants Introduction: a. Previous land history b. Improper application of non-regulated soil amendments c. Leakage of sewage/septic effluents d. Flooding or unusual rain events e. Poor agricultural practices on adjacent land f. Fecal matter from sick or dead animals Preventative/Corrective Measures: Growers should list what they are doing to avoid introducing contaminants and promote employee health. These are some sample policies. 1. Before production begins on any property, information about crops and land conditions during the past five years will be gathered to determine if any activities pose contamination risks by utilizing Land Use History and Prevention Measure document in Appendix IV-A. A buffer of three years is recommended for the transition of animal production to fresh produce production. Documents will be maintained at least 2 years. 2. Farm sewage treatment and septic systems will be visually monitored daily by the farm manager for evidence of leaking or runoff, using the Field Supervisor s Daily Checklist. (Appendix II-G) 3. In the event of a septic systems leakage, the Emergency Response Plan for Spills or Leaks in Sanitation Facilities (Appendix VIII-A) will be used to document and contain contamination. 4. Septic systems, sewage treatment facilities, and stormwater discharge areas will be located and assessed for overflow potential. 5. No produce for human consumption that is either microbiologically or chemically compromised will be sold at market and will be disposed of in an acceptable manner (landfill, incineration). 6. Flooded areas will not be harvested. If any flooding should occur, a Notice of Unusual Events/Problems and Corrective Measures will be completed. (Appendix IV-B) 15

17 Documentation Required: Land Use History and Prevention Measures (1-24) Notice of Unusual Events/Problems and Corrective Measures Field Supervisor s Daily Checklist Emergency Response Plan for Spills or Leaks in Sanitation Facilities 16

18 SOP Pesticide Usage (G15) SOP General Policies and Procedures All N.C. Department of Agriculture and Consumer Services (NCDA&CS) and Environmental Protection Agency (EPA) laws and regulations will be followed concerning the application of regulated pesticides on agricultural crops and lands of farm name. Pesticides include any substance or mixture of substances intended for preventing, destroying, repelling, or mitigating any pest and are not limited to herbicides, fungicides, and insecticides. Any non-regulated materials will follow prescribed recommendations for use, application rates, storage, and disposal. Purpose: To provide and promote proper application methods and procedures for agricultural materials, with regulated products strictly adhering to all local, state, and federal laws and regulations and nonregulated products following best management practices. Concern: Contaminants that adversely affect human health and the environment can be introduced to crops and production areas by using a material in a manner that is not permitted by its labeling or that is inconsistent with label directions. Contaminants Introduction: 1. Application of non-registered product 2. Pesticide residues that exceed legal tolerances 3. Worker exposure to pesticides 4. Back siphoning of water distribution systems with chemigation 5. Drift to adjacent fields 6. Improperly cleaned tanks 7. Non-regulated materials such as waxes and fertilizers 8. Improper training or licensure of employees who apply regulated and non-regulated materials Preventative/Corrective Measures: Growers should list what they are doing to avoid introducing contaminants and promote employee health. These are some sample policies: 1. All pesticide applicators will adhere to the North Carolina Pesticide Law of 1971 requirements for licensing and certifying commercial and private applicators and pest control consultants; the proper handling, transportation, storage, and disposal of pesticides; and the licensing of dealers selling restricted-use pesticides. 2. Only employees with a pesticide applicator license or under the supervision of someone holding a pesticide applicator license may apply pesticides. 3. All pesticide handlers and agricultural workers will comply with the EPA Worker Protection Standards. (http://www.epa.gov/agriculture/twor.html) 4. Pesticides will be applied according to the label. Only EPA-registered products will be used. All EPA application guidelines, re-entry intervals, harvest intervals, worker protection standards, storage recommendations, or other label guidelines will be observed. 5. Backflow preventers and approved NCDA chemigation apparatus will be used. 17

19 6. Measures such as adjusting spray time of day and adjusting spray boom height will be taken to avoid pesticide drift to adjacent fields. 7. Spray equipment will be inspected for wear and damage before each use and regularly serviced and maintained. 8. Proper dilution, tank cleaning, and residue disposal procedures will be followed after each application. 9. Produce that is affected by any activity (incorrect quantity, overspraying, non-registered pesticide) that is considered a risk for human consumption will be disposed of according to FDA policy (via landfill or incineration). (http://www.fsis.usda.gov/pdf/disposal_decontamination_guidelines.pdf) 10. All non-regulated materials (such as fertilizer and waxes) will be applied by trained personnel, following all label instructions for quantity, application timing, mixing, application, storage, and disposal. 11. Procedures set forth in the N.C. State publication on plasticulture will be followed when applying fertilizer (http://www.ces.ncsu.edu/depts/hort/consumer/agpubs/ag-489.pdf). A policy addressing spills of regulated or non-regulated materials will be followed to include the product label recommendation for clean-up or disposal, if applicable, and will be documented with the Emergency Response Plan for Spills/Leaks in Sanitation Facilities. Documentation Required Field Supervisor s Daily Checklist Pesticide/Fertilizer Application Record Photocopies pesticide applicators licenses Photocopies of non-regulated product labels Notice of Unusual Events/Problems and Corrective Measures 18

20 SOP Animals/Wildlife (Answers ) SOP General Policies and Procedures Best management practices will be followed in crop production areas to minimize the potential of introducing contaminants to fields located near or adjacent to dairy, livestock, or fowl production activities. Purpose: To ensure that best management practices are used within agricultural production fields to limit potential contamination by animal activities. Concern: Animal feces in agricultural production of fresh fruits and vegetables has been found to be a vehicle for pathogens associated with microbial contaminants and cross-infection. Contaminants Introduction: a. Nearby manure sources and storage facilities b. Livestock/animal access to both crop production areas and water sources Preventative/Corrective Measures: Growers should list what they are doing to avoid introducing contaminants and promote employee health. These are some sample policies. 1. Crop production areas and facilities will be located to prevent runoff from animal production. 2. Farm maps will identify the existing permanent animal production areas, specifically upstream and upwind animal pastures, feedlots, manure lagoons, and uncontrolled animal access to surface waters. 3. N.C. Wildlife Resource Commission guidelines will be followed for hunting, trapping, and handling animals. Go to and click on License Permits. 4. Non-regulated wildlife nuisances will be live-trapped and relocated, and a Notice of Unusual Events/Problems and Corrective Measures will be completed. (Appendix IV-B) 5. Domestic nuisances will be identified and owners notified or Animal Control will immediately remove animals from production areas. 6. Production areas will be visually inspected daily for broken fences and other signs that wild or domestic animals have entered the area. Water supplies will also be visually checked. Documentation will be with the Field Supervisor s Daily Checklist. (Appendix II- G) 7. When choosing new fields, the location of manure storage and treatment sites will be considered, making sure they are not contributing sources of contamination on produce fields or packing facilities. 19

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