The Clerk of Circuit Court Official Records Recording Department is located at the Bank of America Annex, 313 S. Calhoun Street, Suite 101, Tallahassee, FL 32301 and also at our Northeast Branch, 1276 Metropolitan Blvd., Room #101. The department is open for business 8:00 AM to 5:00 PM, Monday through Friday.

Documents are reviewed to make sure they meet Florida Statute requirements.

Appropriate fees are collected.

Consecutive instrument numbers and Official record book and page numbers along with the date and time of recording are placed on the document. Documentary tax is also placed on the document, if required.

Each document is digitally imaged. An alphabetical Official Record index is created from information contained in each document.

The name and address of each person signing an instrument affecting real property

The name and address of each person receiving property on all documents conveying an interest in real property.

Legal Description of property

The signed and typed or printed names are in agreement

Notary acknowledgement

Notary Public seal and expiration date

Corporate seal if applicable

Name and address of the natural person who prepared the instrument or under whose supervision it was prepared

A 3 inch square at the top right-hand corner on first page and 1x3 inch space at top right hand corner on each subsequent page for use by the Clerk ( on all documents)

Name of each person who executed, witnessed and acknowledged documents affecting real property shall be legibly printed, typewritten, or stamped on each document.

The grantor, grantee or agent for grantee must sign and file two copies of a transfer of interest in Florida real property form, which the Clerk must forward to the Department of Revenue and the Property Appraiser. The forms are available in the Official Records Recording Department and you can also retrieve these from the Department of Revenue web-site: http://www.state.fl.us/dor.