The role of the secretary is to support the chair in ensuring the smooth functioning of the Management Committee. The secretary’s tasks include:

Ensure Responsible Administration
• To prepare agendas in consultation with the Chair
• To circulate agendas and any supporting papers in good time
• To receive agenda items from other committee members
• To check that quorum is present
• To minute meetings and circulate the draft minutes to all committee members
• To ensure that the chair signs the minutes once they have been approved
• To check that committee members and staff have carried out action(s) agreed
• To circulate agendas and minutes of the Annual General Meeting (AGM) and any special or extraordinary general meetings
• Store minutes and other papers on the portal
• To ensure up-to-date records are kept of committee membership
• If a company limited by guarantee, act as company secretary and ensure statutory requirements are met
• In a charity, to ensure that the charity complies with the requirements of the Charity Commission in terms of registration, reporting, changes to governing documents and directors etc.

Make Arrangements for Meetings
• To ensure arrangements for meetings are met (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)

Skills and qualities needed for the role:

Qualities and Skills Required:

• Organisational ability
• Experience of committee work and procedures
• Minute-taking experience
• Good communication and interpersonal skills
• Impartiality, fairness and the ability to respect confidences
• Approachable and sensitive to the feelings of others
• Well organised and an eye for detail
• Ability to work well with the Chair
• Good time-keeping
• IT literate, competent at using Word

Practical information:

We meet bi-monthly during office hours for around 2 hours. The rest of the activities can generally be done remotely.

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Additional Information

DBS check needed: No

Driving licence needed: No

Car owner: No

Open to: Age 17+

Is this role wheelchair accessible?: Yes

Address

North Yorkshire

Last updated: 07.02.2019

Organisation Information

St Mark’s Church has a worshipping community in excess of 600 adults and more than 300 under 18s. Like many growing churches, we need to invest in doing all we can to bring God’s Kingdom, not just to our immediate church family, but also to the wider community in which we live. Working closely with the clergy, the Kingdom of Life Director will be pivotal in helping to grow God’s Kingdom in Harrogate.