Jobs at Solidarites International

Jobs at Solidarites International
For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

After providing emergency aid, our humanitarian teams accompany the most vulnerable families and communities until they recover their livelihoods and self-sufficiency, to enable them to deal with the challenges of an uncertain future with dignity.

Contents

Open Jobs

Logistics Coordinator Assistant

Administrative Coordinator Assistant

Liaison Officer

Method of Application

Logistics Coordinator Assistant

Job TypeFull Time

QualificationBA/BSc/HND

LocationAbuja

Job FieldProcurement / Store-keeping / Supply Chain

Objectives :

Under the supervision of the Logistics Coordinator, the Assistant Logistics Coordinator will:

Assist the Logistics Coordinator in the support of the mission logistics activities.

In particular, he/she supports the base logisticians and supply logisticians in their tasks.

Manages the logistics tasks of Abuja base and procurement processed in Abuja,

He helps the logistics coordinator on compilation of monthly logistics reports and its analysis

When necessary, deploy to SI bases and sub bases in Borno to carry out assigned tasks.

Abuja base logistics :

Act as Base logistics assistant on office and guest house management specially on:

Ensuring a follow-up of the contracts

Ensuring the monitoring the maintenance of all the structures related to the functioning of the base (office, guest-house).

Office supply

Planning short and long term office equipment needs

Ensuring regular maintenance of the SI fleet and good condition of rental vehicles

Participate in audits or any checks issued by partners or head office, at the base level.

Participate in the consolidation of budget follow ups and cash forecasts at the base level.

Monitor due dates for payments of contracts managed by the administrative coordinator.

List liquidity needs in concert with the administrative coordinator.

Carry out pay-outs and advances, within established guidelines.

Keep the registry of cash pay-outs and the cashier’s register.

Record budgetary transfers and keep accounting codes.

Verify, before recording, that records conform to regulations and procedures of Solidarités International.

Translate accounting documents in English if necessary

Exchange currencies at request of superiors

Verify cash balances daily and report any discrepancies to superior

Archive accounting records according to Solidarités procedures after a final verification of receipts etc.

Guarantee security of the cash and confidentiality of information

Reporting / communication:

Participate in supervision of regulations in effect

Assist admin coordinator in relations with administrative authorities

Requirements

Educational

Minimum Bachelor degree in Finance.

Professional Certification will be an added value.

Experience:

Minimum 2-3 years of proven experience in relevant field of Finance and HR.

Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.

Previous team management experience

Previous experience of remote management of teams.

Skills:

Good interpersonal and conflict management skills.

Ability to work under pressure and manage personal stress.

Strong verbal and written communication skills

Strong knowledge of Computer applications, specifically MS XL.

ORG CHART POSITION (reporting and functional relationships)

Line manager: Administrative Coordinator

Line report(s) on base: Functional manager: –

Functional report(s):

go to method of application »

Liaison Officer

Job TypeFull Time

QualificationBA/BSc/HND

Experience2 – 3 years

LocationAbuja

Job FieldAdministration / Secretarial Human Resources / HR

Goal / Purpose:

At his/her assigned base level, Liaison Officer is responsible to ensure effective and transparent HR and Administrative practices and to provide support to Admin/HR Coordinator in day to day tasks to manage HR and Administrative issues.

He/she guarantees the correct implementation of HR and SI policy on the mission.

He/she ensures legal and administrative support to administrators for all HR related matters.

He/she actively participates in implementing training and development programs for national staff.

List of principal activities:

Implementation of the national HR policy

Take part in the development of the national HR policy

Participate in defining and monitoring the implementation of HR policy

Collect the necessary information to monitor changes in the cost of living

Keep informed of all bills and changes associated with employment law, employment in general, and staff training.

Ensure that all payments/contributions as per the Nigerian Labor law related to staff are timely paid and a statement of payment has been submitted to the concerned authorities.

Take the necessary steps with authorities if required (registering personnel, submitting documents…)Ensure that personnel files are kept up to date with full confidentiality and deadlines respected (annual performance reviews, contract amendments…)

Verify the monthly salaries and payroll processing

Check updates of databases with personnel related information on the HOMERE software

Domestic and International travel and accommodation arrangements

Focal point for booking flight tickets between Abuja and Maiduguri and other states.

Cancellation of flight tickets when required

Communicate with department coordinators for the approval of flight request

International travel bookings as per the needs

Hotel bookings for all staff members after validation of Admin/HR Co

Management of Guest House.

Team management

Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.

Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Reporting / communication:

Participate in supervision of regulations in effect

Assist admin coordinator in relations with administrative authorities

Requirements

Educational

Minimum Bachelor degree in HR and/or Administration.

Professional Certification will be an added value.

Experience:

Minimum 2-3 years of proven experience in relevant field of Administration and HR.

Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.