Staff News

Changing Home Addresses

Just in time for the upcoming W-2 mailing season the UGA Self Service Web site technical team has added a feature so that individual users may change their home addresses and phone numbers at any time. Home address changes made on the Self-Service site will update the UGA payroll/personnel database *immediately*. As you know, keeping home address information updated is critical so employees can receive official UGA communications, including the upcoming mailing of W-2 forms. At this time, there will be two ways to change an employee's home address and phone:

Remember, this feature changes *home* addresses and phone numbers only. You may also make comments or report problems with the process by selecting the “Leave feedback” link on the Self-Service site. Do not hesitate to contact Becky Wortham at libjobs@ug.aedu should you have questions.

A Voluntary Habit

Check out the article on SLC student Ashley Bolfik and her sister's volunteer work for Habitat for Humanity in the Dec. 3 issue of Columns at: http://www.uga.edu/columns/current/news-habitat.html.

New Employee Verification Program

All public employers, including institutions in the University System of Georgia, are required to participate in the Federal Electronic Employment Verification Program (EEVP) effective July 1, 2007. This means that UGA HR will become the central repository for completed Form I-9s for all UGA employees including faculty, staff, temporary employees, and student workers.

New faculty and staff may begin work without the verification completed, but all paperwork must be completed no later than close of business the second day of work. This should not impact our normal procedures as all new faculty and staff meet with Becky on or before the first day of employment to complete paperwork, of which this is one piece. If the Form I-9 and supporting documents are not received by UGA HR within 3 work days of the new hire's employment date, the employee may be subject to termination of employment.

New student assistants must continue to have the Form I-9 completed by the time they begin work. No student should begin employment until this form is completed and turned in to Lucille. If all appropriate documentation is not presented, the student assistant should cease work until that can be produced. At that time, the student may begin work. Two items of note:

Please remember that you must see the original documentation; faxed or copies brought in by employees may not be used as verification.

You must forward the completed Form I-9 AND a copy of the documentation to Lucille for routing to UGA HR. If the Form I-9 and supporting copies of the documentation are not received by UGA HR within 3 work days of the new hire's employment date, the employee may be subject to termination of employment.

Upon receipt of the Form I-9 and supporting documents, UGA HR will access the federal employment verification system to initiate the mandatory check. New hires may continue working during the process. If there are issues which must be resolved based on the results of the verification process, HR will contact the hiring department.