Minutes of April 13, 2004 meeting

Agenda

LINCPlus

New Workflow

Projects

Statistics

Meeting was called to order @ 1:35 pm

LINCPlus – Using LINCPlus software was temporarily stopped due to
some reasons. Ian is working hard with the proper person involved to make
a necessary measure and to fix the software to be more accurate, reliable
and realistic. Hopefully, the updating of software will be done as soon as
possible.

New Workflow – So far, the New Binding Workflow is going smoothly.

Projects –

SLMR Binding Projects handled by Alexander Collections Services
and under the supervisions of Ian Bogus, NB Bindery, Coordinator, he reported
to the group it is in great progress. The target quantity to box, pack and
label are two hundred (200) - two hundred fifty (250) bindable units in
a week.

Missing Pages Project at LSM – Jamie said the project is slow down
and not have too much backlog. Ian mentioned the another project that
needs attention is the NJ State Document Projects. Some criteria to be considered:
evaluate the collections, allocation of money, time frame, number of staffs
to be involved.

Statistics – Getting statistics for the entire New Binding Workflow
still a big challenge. Putting in ABLE, the estimated time is three minutes
per title, included the barcoding of the bindable units but not included updating
the records. And five minutes, time estimated for charging and discharging
per bound volume. ALEX bindery statistics seems worked well compared to
LSM bindery statistics. Jamie suggested and recommended to split the flow
of work to LSM bindery staff members. Barcode/Bound Check in/Charge out will
be assigned to one bindery staff then ABLE will be assigned to another bindery
staff and will be rotated among themselves for five days. Charging and discharging
of the bindable units/bound volumes will try to spend half day to determine
actual statistics.

Other Matters

LSM library materials that has been sent to
Bindery Dept. for repair, fix, books & journals with missing pages have
no clear policy on how to handle and manage the materials.. Jamie will talk
to Michelle of Access Services. Rebinding of books and journals is on hold.

Decisions

LINCPlus will temporarily stop to use.

Assignments

Ian will continue working with the proper person to make the necessary
steps to fix LINCPlus.