The key to a strong presentation isn't the equipment
you use. You should be able to do your presentation on a blank stage, with
no props, and have it work on its own. The whole idea of visual aids
is to enhance your presentation, not to be the purpose of it.

The absolutely worst presenters are those who use the
equipment as a crutch. For example, those who stand up before a group and
just read slides during a presentation.It is very important that you follow the rules of using
visual aids in the next pages to have a successful presentation.

OVERHEAD PROJECTORSThe overhead projector is the most used and abused of
all audio-visual equipment. Everyone in business has one and usually uses
it. They are a common fixture in most conference rooms. Overhead
projectors can greatly enhance your presentation if they are used right.
They are very easy to use and can accommodate large or small audiences.

Tips on using this vital piece of equipment:

Before Presentations:1. Make sure the plug reaches the socket. It is a good
idea to carry an extension cord

2. Put the projector at a height that is comfortable for
you.

3. Make sure the lens is dust free.

4. Put the projector on a vibration free base.

5. Arrange the electric cord so no one will trip over
it.

6. Focus and center the picture on the screen beforehand.

7. Number your transparencies in accordance with your
facilitator's guide.

8. Never assume projectors will work. Have a backup strategy
ready.

During Presentations:1. Keep the screen above the heads of the participants.

2. Keep the screen in full view of participants.

3. Make sure you are not blocking anyone's view when presenting.

4. Darken the room appropriately by blocking out sunshine
and dimming nearby lights.

5. Turn the screen off between slides if you are going
to talk for more than two minutes.

6. No one should be farther from the screen than six times
the width of the image.

7. Talk to the audience, not to the screen.

8. Use a pointer to emphasize points, don't use it as
a crutch and don't wave it wildly.

TIPS ON USING FLIP CHARTS AND POSTERS:

Before Presentations:1. Check the height of the easel.

2. Make sure you have plenty of paper.

During Presentations:1. Title each page with a short topic or heading.

2. Print the large block letters 1 1/4 inches high, larger
if the room is deeper than 30ft.

3. Printing should be neat and legible.

4. Use different colors for page headings and primary
points.

5. The color red should be used only for emphasis.

6. Do not use pastel colors. Black, blue, dark green and
brown are acceptable.

7. Put marker down when you are not using it.

8. Don't talk to the board while writing on it.

9. Do not write more than ten lines on a page.

10. Do not fill the page to the bottom. People in the
back will be unable to see.

11. Respond to and note input from participants.

12. Post important papers on the wall with masking tape
or pins.

13. Do not write on the papers after posting on the wall.
The pen may bleed.

14. Highlight key points.

15. Respond to and highlight input from participants.

16. Allow time for reading, retention and note taking.

17. Use the 'matador tear', a sharp tug at the corner,
not straight down.

Other suggestions:1. For complex pages, prepare ahead in light pencil and
then trace with a marker.

2. If you travel with prepared pages, roll them up and
carry them in a mailing tube.

3. Sometimes you might use two easels, one already prepared
and one for extemporaneous use.

VIDEOTAPES

Before Presentations:1. Be sure the videotape is rewound and at the starting
point. Do this right after you show the film.

2. Check to make sure the playback machine and the monitor
are playing properly. Check this before the session so you
may replace the machine if it is not working properly.

3. Check audio level and contrast.

4. Lights should be dimmed but not turned off.

During Presentation:1. Explain what the purpose of the tape is before playing
it.

2. Show interest in the tape and watch it enthusiastically.

3. Summarize the main points after you have shown the
tape.

AUDIO TAPES

Before Presentation:1. Be sure the tape is rewound and at its starting point.

2. Adjust the volume so all participants can hear.

3. Use a high quality recorder to prevent distortion.

4. If the recorder is portable, position it at table level
of the participants.

5. Explain the purpose of the tape and identify the speaker
before playing.

6. Always carry a backup tape!

BOOKS AND HANDOUTS

Books:1. If you are using training manuals, make sure each
student has one.

2. Make sure you have a few extra books with you in case
extra students arrive.

3. Make sure you frequently reference page numbers with
your audience so they know where you are in the book.