Jury Duty and Subpoenas

Last Updated 12/05
Applies to Staff

Policy

The University encourages employees to fulfill their civic responsibilities by serving jury duty when required. Regular full-time or part-time employees who are summoned to jury duty are granted necessary time off without effective loss of regular pay or fringe benefits. All other employees will be granted necessary time off but will not be paid by the University. Accrual for benefits calculations (such as vacation, sick leave, or holiday benefits) will not be affected during jury duty absence.

Regular full and part-time employees who have received a subpoena to be a witness in court and are not a party to the legal action will not lose compensation from the University for regularly scheduled hours. An employee who is a party to the legal action will not receive compensation from the University unless the employee uses available vacation or personal days.

Procedures

Employees must notify their supervisor when summoned for jury duty or when served with a subpoena to appear as a witness in court. The employee must also provide a copy of the subpoena to the supervisor.

Upon receipt of jury duty pay, the employee should endorse the check and give it to their supervisor for deposit into the department’s account.

A Report of Absence and Overtime Worked form indicating service on jury duty should be submitted for employees paid on a semi-monthly basis. For hourly paid employees, absence for jury duty should be reported on the employee’s time card or through the electronic timekeeping system.