How it works

You instruct your customers to use their unique virtual account when paying (e.g. on your invoice or by post or email)

Incoming EFT payments are automatically matched to customer numbers

You receive bulk settlement to your account and a receipts file detailing amount paid by each customer.

Virtual accounts

A virtual account is a BSB and account number used to accept EFT payments.

Each of your customers uses a different virtual account. When a payment is sent to a virtual account, PayWay matches the payment to that customer. Your receipts file and settlement report includes the customer number for each payment.

Virtual accounts are managed using the PayWay website or REST API. To open a virtual account you add a customer who pays you by direct credit.

Use the customer number from your accounting system when opening a virtual account. This is included in receipts files and settlement reports.

Opening in bulk

To open virtual accounts in bulk:

Click Bulk Add/Edit in the Customers menu

Follow the wizard and upload a spreadsheet listing all your customers

PayWay will open a virtual account for each customer number in the file.

Opening for a single customer

To open a virtual account for a single new customer:

Click Add Customer in the Customers menu

Choose PayWay Match Direct Credit as how the customer will pay.

To open a virtual account for a customer already in PayWay:

Click Search and Edit in the Customers menu

Find the customer

Go to the virtual account page

Click Open virtual account.

List of virtual accounts

For a list of virtual accounts:

Click virtual accounts in View Reports menu

Click Export or Print.

Closing accounts

To close a virtual account:

Click Search and Edit in the Customers menu

Find the customer

Go to the virtual account page

Click Close.

PayWay REST API

To integrate your systems for straight through processing use the PayWay REST API. The REST API allows you to:

Payments

Customers can make EFT payments using internet banking or other services provided by their bank. Your customer's bank may impose cut-off times and other restrictions.

Virtual accounts can be used as soon as they are opened.

Customers can not make payments at bank branches.

Reports

PayWay Match payments are included in reporting along with payments received through other channels.

Receipts files

Receipts files contain a list of payments received, including the customer number you used when opening the virtual account.

PayWay can produce a variety of formats suitable for upload into accounting packages.

The PayWay Transaction Export is a CSV format listing all transactions. This includes any reference sent with the payment.

To download receipts files:

Click Daily Settlement in the Settlement Reports menu

Choose the settlement date

PayWay displays the total settlement amount and narrative

Click Download Receipts File or Export All Payments for CSV format.

Search

To search for payments received in the last 220 days:

Click Search (or Search and Refund) in the Transactions menu

Enter search details, such as customer number or BSB and account number

Click Search.

Customer payment history

To access a customer's payment history:

Click Search and Edit in the Customers menu

Enter the customer number or customer name

Click Search

Choose Payment History and click Go.

Payments from the last 220 days are listed.

Settlement

We credit your settlement account on the banking day after we receive EFT payments.

Example

Customer A pays $100 before cutoff at their bank on Monday. Customer B pays $200 before cutoff at their bank on Monday. These are shown in PayWay with a settlement date of Tuesday. You receive a single credit for $300 on Tuesday night and a report listing the two payments.

Free test facility

Reset password

If you have further problems accessing your account, please fax a written request with your name, phone number, email address and business name on a company letterhead to +61 2 4951 0055.

Technical support

Phone the Helpdesk team on 1300 727 111 between 8.30am to 5.30pm (AEST), Monday to Friday or email payway@qvalent.com

Things you should know

(1) If you want to accept American Express, Diners Club or JCB cards you will need to enter into separate agreements with American Express, Diners Club International or JCB International.

PayWay® is a registered trademark of Westpac Banking Corporation. PayPal is a registered trademark of PayPal, Inc. Mastercard is a registered trademark of Mastercard International Incorporated. American Express is a trademark of American Express. UnionPay is a registered trademark of China Union Pay Co. Ltd.

Conditions, fees and charges apply. This information has been prepared without taking account of your objectives, financial situation or needs. Because of this you should, before acting on this information, consider its appropriateness having regard to your objectives, financial situation and needs.