DATA

REPORTING INSTRUCTIONS

The reporting tool consists of 12 rows for each location within the LEA.

Each of the twelve rows corresponds to a month of the year. For each month, report whether a drill was held. If a drill was not held, provide an explanation.

To report that a drill was held, enter Y in the Indicator field, and enter the date of the drill in the Date field. Date must be entered in ISO format (YYYY-MM-DD). It may be necessary to format the Category 04 and Date fields as text before entering data.

To report that a drill was not held, enter an N in the Indicator field. In the Category 04 field, enter one of the three reason codes to indicate why a drill was not conducted during that month. Use the code 01 to indicate the location has no students; use the code 02 to indicate that the location was not in session during that month; or use 03 for any other reason. If 03 is used, enter a brief explanation of the reason in the Comment field.

FILE

When the data is complete, save the file as a comma separated value (csv) file using the following naming convention: