CUNYfirst Procurement Roles

Selecting an Alternate User to Approve Requisitions - In the event of the absence of an approver - vacation, illness, extended travel - the approver can delgate his/her approval role to another individual. It is strongly recommended that approvers perform this delegation PRIOR to absence to ensure department workflow.

CUNYfirst Procurement Category Codes

CUNYfirst Procurement Job Aids

CUNYfirst Procurement Glossary (TIP: This link downloads an Excel Macro-Enabled Workbook. Open the workbook, then, "Enable Editing" AND "Enable Content" to experience the full functionality of this tool.)

Receipts

Typically, goods are delivered to the Requester who is responsible for counting the goods and noting the condition of the received goods on a receipt entered on the day the goods are delivered.Requesters must contact Purchasing to resolve shortfalls of quantity or quality with the supplier.Additionally, three categories of goods and services require entry of a system inspection into CUNYfirst: Information Technology, Facilities/Furniture, and Hazardous Materials.

When Requesters are prompted for an inspection during the creation of a receipt, Requesters must also forward a completedCUNYfirst Procurement Inspection form to Property Management, located in Marshak 024B.

Accounts Payable matches the goods received (i.e, the receipts entered by the Requester and Inspector, if applicable), against the goods invoiced for quantity and price BEFORE paying the Vendor. Therefore, Requesters must enter receipts accurately and as soon as possible into CUNYfirst to document delivery of goods and services.