Videoconference
Room Recommendations

A videoconference
room typically should support 15-25 participants in one location.

Here are a few considerations
when planning and designing your department’s videoconference
room:

Lighting.
Lighting in the room should be controlled so no direct sunlight enters
the room

Noises.
Room must be isolated from any outside ambient noises and conversations.

Telephoneline.
There should be a telephone in the conference room in case
there are any technical difficulties

Monitor.
Standard television monitors are recommended. The size of the monitor
depends on the characteristics of the conference room. Small to medium-sized
rooms generally utilize a 27” monitor. Larger rooms require
a 32” to 36” monitor. Standard S-video or composite (RCA
type for video and audio) inputs are required on the back of the
TV.

Room Technical
Contact. The department should have a staff dedicated
to schedule the conference room, training users on how to use the
video conference equipment, handle the basic troubleshooting and
setting
up of the equipment before each conference, and take care of the
videoconference equipment.

Basic System

The basic system
is suited for most small to large conference rooms. The conference
system consists of a videoconference room unit, a television monitor,
a stand with power strip, and a dedicated IP data network connection
to a switch port.

Advanced System

The advanced system
is suited for large rooms or for special requirements such as data
collaboration or integration with multi-purpose room projection systems.

VCR.
For recording conference or presentations. A second VCR can be used
for playback of any tapes, however, playing back of full motion 30
frames per second video is not recommended over H.323 systems as
there will be drop out and substantial video degradation.