Student Account and Educational Records

Student Account Records

In accordance with the College’s Student Records policy, student account records are maintained by the Controller’s Office. Delgado Community College maintains its student account records in conformity with Generally Accepted Accounting Principles (GAAP), pronouncements of the Governmental Accounting Standards Board (GASB), and other applicable laws and regulations.

Educational Records

Delgado Community College retains and disposes of educational records in accordance with the recommendations of the American Association of Collegiate Registrars and Admissions Officers, as published in “Retention of Records: A Guide for Retention and Disposal of Student Records.”

In accordance with the College’s Student Records policy, educational records are maintained by the Office of the Registrar. A student’s application for admission, transfer transcripts, entrance exam scores, and any record that indicates advanced standing credit are kept for five years after graduation or date of last attendance. The following are permanent educational records: academic records (including narrative evaluations, competency assessments, etc.), change of grade forms, class lists (original grade sheets), and graduation lists.