BDDG - Minutes

File:BDDG

Complete and accurate minutes of all open School Board
meetings shall be recorded by the clerk, approved by the School Board in
regular session, signed by the clerk and chairman of the Board, and kept and
stored in accordance with the provisions of the Code of Virginia.

Except as otherwise specifically provided by law, minutes
and other official records of the School Board, including the School Board
meeting agenda packets, shall be open to inspection and copying by any citizen
of Virginia
during the hours when the School Board office is regularly open to the
public.Draft minutes and all other
records of open meetings, including audio or audio/visual records, shall be
deemed public records and subject to production pursuant to the Virginia
Freedom of Information Act.The
superintendent is authorized to make a charge for the copying and search time
expended by School Board employees in supplying requested records, provided
such charges do not exceed the actual cost to the School Board in supplying
these services.

Minutes may be taken during closed meetings of the School
Board, but shall not be required.Such
minutes shall not be subject to mandatory public disclosure.

Minutes
are not required to be taken at deliberations of study commissions or study
committees, or any other committees or subcommittees appointed by the School
Board except where the membership of any such commission, committee or
subcommittee includes a majority of the School Board.

Minutes
shall include, but are not limited to

·the
date, time, and location of the meeting;

·the
members of the School Board recorded as present and absent; and

·a
summary of the discussion on matters proposed, deliberated or decided; and