Hi All Experts/Gurus,
I have tried to change End Date in PB40, PA40 clicking on Utilities but the End date is Greyed. I am also not able to change the End Date Although the Start Date can be changed. I am getting Error Message saying "Valid End must same as 31.12.9999".
I have tried in 16 Info type as advised by somebody, but still it says "End Date before Leaving Date 31.12.999"
I have also gone through Customizing Procedures where I thought I would change the End Date but unable to do.
So Please advice suitably to amend the End Date.
RAJ.

Usually for fixed term hire, the employee has the current IT 0 with an end date = last day of contract and thereon,the IT 0 will have a different type of action type to indicate not in service.

As Bharat said, IT 16 can indicate end of contract.

Also it is common practice to set up IT 19 Monitoring of tasks with a specific task type, start/end date = last day of term and reminder date = say 2wks prior. This can be created in the background using dynamic action for IT 0 with a pers action reason code = fixed term hire(say ZF). A nightly batch reporting (with RPPTRM00 SAP Report - Task Monitoring) can be set up to send a report to HR and the person's manager to assist in monitoring the next steps.

Looking at the issue I have also tried the pa30----> Utilities------>3rd option but unfortunately the end date is grayed out.
I have tried all the possible options in some cases getting error messages or in other cases grayed out. so please suggest suitably.
RAJ

In employee's record what is the current action type?
What is the start and end date of the current record in Action infotype?

I have just read your last email; utilities tab in PA 40 is always greyed out as you can change employee start/end date there.

Follow the below steps:
Go into employee's record in PA30
Click on Utilities and select change entry/leaving date
Change start date to employee's to date to new leaving date
Enter and save record
List of infotype records will pop up asking if you want to extend the dates; make sure you select all and click on continue.

If he's talking about putting something other than 12/31/9999 as the ENDDA on the last IT0041 of a Termed Employee I don't think it can be done. The last IT0041 record like the IT0000, IT0001, etc must always end in 12./31/9999

I agree with Richard. I was monitoring the responses and I got more confused with each. The time constraint attached to infotypes 0, 1 and 41 (among others) is usually that there are no gaps and the infotype exists until the end of time (12/31/9999.

So infotype 0000 would look like this:

05/01/2013 12/31/9999 B0 - Term Actions ** this is the start of when the employee is no longer an active employee
03/01/2013 04/30/2013 A8 - Return From LOA
02/01/2013 02/28/2013 A5 - Employee on Paid LOA
01/01/2010 01/31/2013 A1 - New Hire Action

Infotype 0041 would look like this (at least this is some of what we show):

As mentioned by Richard.B & Tom.S, the end date of an action will always be defaulted to the system high date i.e. 31.12.9999 when an action is performed on an employee. This cannot be changed to any other date unless the action is delimited and a new action created for the employee. The payroll relevant infotypes -example - 0014/ communications infotype - 105 can be delimited with the end date when the leaver action is performed on the employee.

Only the start date of the leaving/ entry action can be done through PA41.

Vijesh, I suspect you misunderstand the first record shown when using PA41. In ECC 6, when you use PA41, the first record displayed is actually the termination action -- the start date on that record is the termination date (what you are calling the 'end date'). The end date shown is indeed grayed out but this date will invariably be 9999/12/31. To change the actual termination date, then change what is highlighted as the 'Start date' on that termination record.

You can use PA41(Chan/Leaving Date) to change the following :-
1. Entry date ( which is the start date for the Hiring Action)
2. Leaving date ( which is start date for the Leaving/Separation Action)
3. Change in the values of the infotype fields which are editable/selectable that form the part of the HIRING OR LEAVING/SEPARATION action.
HOWEVER PLEASE NOTE THE FOLLOWING :-
YOU CAN DO ANY ONE OF THESE AT ONE TIME.
SO IF YOU WANT TO change the date and data YOU WOULD HAVE TO EXCUTE PA41 in separate process steps and not try and carry out the changes together.
THIS IS ALSO ONLY POSSIBLE IF YOU HAVE NOT RUN PAYROLL.
IF PAYROLL HAS RUN THEN THERE ARE SOME SAP OSS NOTES YOU NEED TO REFER TOO.

To change the end date of service, for the employee:
a)Run infotype changes report.
b)Change all the infotypes' records to the original end date where the end date of the record would have been changed to the old last day in service.
b)If the end date should have been later than what was entered, you may need to recreate an infotype record, which was deleted.
c)Delete the IT 1 from the incorrect end date of service plus 1. This will result in extending the previous IT 1 record to high date (i.e., 31.12.9999)
d)Delete the IT 0 where the employment status was changed to inactive (or zero). This will also extend the previous record till high date.

Then re-run termination workbench or termination action so that the employee is terminated on the correct date.

Also please note: this thread seems to be getting out of control or beyond the purpose of the original post by Vijesh.

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