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Video teleconferencing is more than an alternative to travel at the Defense Information Systems Agency. In fact, the demand for the agency's VTC facilities is exceeding expectations. It's no wonder then that the agency announced last week that it was re-awarding AT&T a contract to continue maintaining DISA's Video Services - Global (DVS-G) VTC system.
"Telepresence is quite effective, in lieu of face-to-face meetings, in reducing the requirement for frequent travel," said Julia Brown, project manager for Defense Information Systems Network Video Services at DISA, said in an email to Federal News Radio. "Our challenge is keeping up with current level of demand."
The agency has two telepresence options for employees to use. The Defense Connect Online (DCO) system allows employees to connect using equipment located at their desks. DCO is available to all authorized Defense Department employees
DISA's other option is their VTC system that connects employees through rooms containing video teleconferencing equipment that function much like television studios, Brown said. The rooms are linked electronically allowing the participants in one room to see and hear the participants in the other rooms. Participants schedule a meeting through VTC coordinators and DISA maintains VTC facilities at military bases around the world.
"It saves travel time and expenditures while allowing all participants to engage fully in meetings across the world," Brown said. "Our senior leaders use it for high-level meetings with other senior leaders in the DoD, but DISA also uses it for when we need all our agency employees around the world to meet for important issues, such as an all-hands meeting with our director."
AT&T, which currently owns a majority of and maintains all of equipment and software under the DVS-G contract, has been DISA's vendor since 1997. The company currently is on its second contract with the agency. The current contract is worth up to $244.8 million.
In early November, DISA announced that they would award AT&T a new sole-source contract, continuing the company's stewardship of VTC services for up to another five years. The new contract has a two-year base, with three one-year options. The new contract will be awarded effective Nov 30.
"VTC has proven useful across the world, allowing our senior leaders to see the body language of meeting participants, assisting in a better understanding of objections, reservations, or approval," Brown said.
Next week, the Video Teleconferencing Center takes an in-depth look at DISA's DCO system.