How do I use Manage Mail?

Mail Forwarding

Any email address entered in the text field will send all email sent to your <username>@onid.oregonstate.edu address to the entered address. This can be handy if you have another college email, or have an email account setup on a desktop application (such as Outlook), as you will only have to go to one place to find your email.

There are some risks with forwarding your ONID email. We recommend that you avoid using non-University email addresses as your forward (hotmail, gmail, yahoo, etc) as we cannot guarantee the delivery of email to that address. This is mostly due to spam outbreaks, which cause our mail servers to be blocked by some email providers.

If you do set your mail to forward off campus, it is highly recommended that you check the "Keep a copy of each forwarded message on ONID" box. This is useful in the situation where the forwarded address blocks email from ONID, as you will still be able to find your email in the web interface.

Spam Assassin

Spam Assassin is an email filter that detects spam and moves it to a folder outside of your main inbox folder (moves flagged email to "junk-mail"). To learn more about spam assassin's features, or how it works, you can visit the publishers site at SpamAssassin.com

To enable Spam Assassin, you must check the "Use Spam Assassin" box.

If you'd like Spam Assassin to automatically delete email that is blatantly a spam message, check the "Discard obvious spam messages with scores above 10" box.

To have Spam Assassin automatically clear out your junk mail folder, check the "Automatically delete messages older than days from junk-mail folder" box.Please note: the default setting is 30 days, this can be increased or decreased as you see fit.

Personal Mail Filters

ONID allows you to either block unwanted email addresses, or setup powerful sorting "filters" which move emails from certain people or websites to a folder you've created. This can be very helpful for keeping your class emails separated from work, or special mailing lists that you are on. The Personal Mail Filters is your gateway to a nicely structured email organization system.

To block an unwanted email address, enter the full address (such as "Spam@hotmail.com") in the Email Address/Domain field and leave the destination field blank. A table will appear below listing all of your filter settings.

To move emails from an instructor to a class folder, enter the instructors email address (such as "teach@onid.oregonstate.edu") in the Email Address/Domain field and enter a folder name corresponding to the class title (for instance "COMM 111"). A table will appear below listing all of your filter settings.

Out of Office

The Out of Office Service is a way to let people that email you know that you are not checking your email and may not respond to their email for some time. If you have started the Out of Office Service, when someone sends you an email they will get an email back with the message you entered into the Out of Office Service.

The Out of Office Service keeps track of who it has sent your message to and will only send a response to the same email address once a week. The Out of Office Service will only respond to email sent directly to you. Messages to mailing lists that you are subscribed to should not get an Out of Office response.

With the Out of Office Service started, you will still receive mail in your ONID account and any mail filters you have created will still apply, including Spam Assassin.

To use the Out of Office service, simply enter any information you would like to be entered in the auto-generated replies, and click the "Set Out of Office Service" button. Now any emails sent to your ONID will be automatically replied to with your Out of Office reply, letting the sender know to not expected a personal response until you return.