The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on March 26,2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, March 26, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*3. Pledge of Allegiance4. Approval of the February 26th, 2015 Minutes - Regular Board Meeting – Action Required5. Correspondence6. Review of Financial Reports7. Approval of the February 2015 Check Register – Action Required • A review and approval of expenditures for the month of February 2015.8. Director’s Report9. Board Representative Reports a. Budget and Finance b. Building c. Grounds d. Bylaws e. Long Range Planning f. Personnel g. Policy h. Technology i. Special10. Friends Report11. Old Businessa. Bond Refinance Summary and Financial Planning – Discussion

• Steve Larson of Ehlers will be present for a brief discussion and summary.

b. Parking Lot Repair Project Update - Discussion

• A discussion of a project to repair the cracked parking lot, seal and stripe.

12. New businessa. Financial Chronology- Action Required

• Discussion and adoption of a financial chronology estimation for the upcoming fiscal year

• Budget planning scheduleb. Tax Allocation Update – Discussion

c. Legal Memorandum Review – Discussion

• A review of recent updates to the Library District Act

d. Sugar Grove Proposed TIF – Discussion

• A review of the proposed TIF for Sugar Grove

13. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Personswishing to make a public comment must be in attendance at the meeting and shall:

•Speak only when recognized by the President of the Board or person conducting the meeting.

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on February 26, 2015 at 7:00 pm in the Board Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Sugar Grove Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

AgendaRegular Meeting of the Board of TrusteesSugar Grove Public Library DistrictThursday, February 26, 2015 7:00 p.m.

1. Call to Order/Roll Call and Introduction of Trustees2. Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*3. Pledge of Allegiance4. Approval of the January 22th, 2014 Minutes - Regular Board Meeting – Action Required5. Correspondence6. Review of Financial Reports7. Approval of the January 2015 Check Register – Action Required

A review and approval of expenditures for the month of January 2015.

8. Director’s Report

Introduction of new Adult Services Manager Genna Mickey.

9. Board Representative Reports

Budget and Finance

Building

Grounds

Bylaws

Long Range Planning

Personnel

Policy

Technology

Special

10. Friends Report11. Old Business

Development and Trustee Training – Discussion

A brief discussion of American Library Association and Illinois Library Association meetings attended by the Director and Trustees.

12. New business

Budget Process – DiscussionA discussion of the expected schedule for budget development for Fiscal Year 2015-2016.

Items for March meeting - Discussion

13. Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

Speak only when recognized by the President of the Board or person conducting the meeting.

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on January 22, 2015 at 6:00 pm in the Meeting Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Lisle Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice..

Agenda

Regular Meeting of the Board of Trustees

Sugar Grove Public Library District

Thursday, January 22, 20156:00 p.m.

1.Call to Order/Roll Call and Introduction of Trustees

2.Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

·The Board will review the letter of agreement with Zabinski Consulting, a small financial and accounting firm specializing in Libraries.Zabinski Consulting may be engaged for limited accountant assistance, the engagement expectations will be reviewed.

f.Items for February meeting - Discussion

13.Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICYAdopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

·Speak only when recognized by the President of the Board or person conducting the meeting.

The regular monthly Board meeting of the Sugar Grove Public Library Board of Trustees will be held on December 18, 2014 at 6:00 pm in the Meeting Room of the Sugar Grove Public Library located at 125 Municipal Drive/Sugar Grove, Illinois. This meeting is open, and members of the public are welcome to attend.

Any person who has a disability requiring accommodations to participate in this meeting should contact the Library during regular business hours within 48 hours before the meeting. Requests for a qualified interpreter require three working days advance notice.

Agenda

Regular Meeting of the Board of TrusteesSugar Grove Public Library DistrictThursday, December 18, 2014 6:00 p.m.

Call to Order/Roll Call and Introduction of Trustees

Public Comment – copies of written comments may be given to the Board’s Secretary for inclusion in the Library’s public records*

Trustee Durrenberger submitted resignation from the position of Secretary of the Board. The Board will nominate and approve a Trustee replacement for the positon of Secretary.

Approve the renewal of the FSA for employees – Action required

Annual renewal; approval of the renewal of the Health Savings Account/Flexible Spending Account for employees for the calendar year 2015.

Approve the renewal of the life insurance plan for employees – Action Required

Annual renewal; approval of the renewal of the life insurance plan for calendar year 2015.

Upcoming elections - Discussion

Trustee training – Discussion

Agenda items for the January meeting - Discussion

Adjourn

SUGAR GROVE PUBLIC LIBRARY DISTRICT PUBLIC COMMENT POLICY Adopted 3/10/11

The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meeting in an efficient and effective manner. The Board will include an agenda item for public comment at each of its regular meetings. Persons wishing to make a public comment must be in attendance at the meeting and shall:

Speak only when recognized by the President of the Board or person conducting the meeting.