Advice for Band 3 Programs

With Gemini's queue observing
process, you need to consider much more than your science justification when preparing your proposal. While you hope to end up in
Band 1 or 2, there is a chance that you will end up in Band 3. It is important to understand that Band 3 overfills the queue once
losses due to weather are taken into account. Consequently only some Band 3 programs will get data, and completion rates can vary a lot from semester to semester.
The Band 3 tab in the Phase I Tool allows you to modify your program to increase
the chances of having it executed if it ends up in Band 3, while still achieving a good fraction of the original science goals.

You should use the Band 3 tab to decline a Band 3 allocation if your program is time-critical, if it requires the
LGS system, or if the optimising strategies suggested below will prevent you from achieving your science. Your Band 3 requirements
can be the same as your default requirements if your program is already easily schedulable and observable, as outlined below. Most
likely, however, you will need to make some alterations to your observing constraints, target sample or instrument configuration,
to optimise your Band 3 chances. If you choose this approach you will need to explain how you will achieve reasonable scientific
goals to your TAC in the text box provided in the Band 3 tab.

We list some strategies here for both the Phase I and Phase
II stage of the Gemini process. You can still optimize your chances after your award of Band 3 time, as
we describe below.

Phase I

Relaxing your program's observing constraints.
Band 3 programs will stand a much better
chance of being executed if the program utilizes poorer than median conditions.
Relaxing your image quality, cloud cover, sky background or
water vapor requirements can greatly increase the chances of your program
getting data. Remember, there aren't many Image Quality 20%-ile
nights (corresponding to 0.45arcsec seeing in V), and when they do
occur there are usually Band 1 and Band 2 programs in the queue with
higher priority than Band 3 programs.
If your program is doable in the commonly occurring conditions, there are many more of those nights available. In the mid-infrared,
near-diffraction-limited mid-infrared observations can often be obtained even
when the optical seeing is not great.
Also, you may be able to relax photometric constraints by using one image
obtained in photometric conditions to calibrate other
images of the same field taken under non-photometric conditions.
As a rough rule of thumb for Band 3 programs:

Image Quality=85, Cloud Cover=70 has a good chance of getting data
(more than 70% of executed Band 3 observations are taken in IQ=85 or
worse)

Target Selection.
There are known
oversubscribed Right Ascension ranges. If your Band 3
program is competing with Band 1 and Band 2 programs for a particularly
popular RA then you are at a disadvantage when it comes to queue
scheduling. If you can
find suitable targets at other less heavily subscribed RAs then this can
significantly increase the chances of being able to schedule your program
to fill a gap in the nightly queue plan.

Instrument Configurations.
For some instruments, the instrument configuration on any given night is
determined by higher-ranked programs. If your Band 3 GMOS program is the
only one using a particular grating, for example, then it might not be possible to
include it in the queue plan.
Detailed information on the grating use for 2006B to 2007B is available on the
Science Operations Statistics web page.
In general, the B600 and R400 gratings are the most requested
for both GMOS-N and GMOS-S, so if your program can use either of those then you
increase the number of nights that your program can be scheduled in the queue,
and hence the likelihood of getting your requested data.

Consult with your NGO or Contact Scientist.
General questions about preparing
your Phase I should be submitted to the Gemini HelpDesk;
most queries will usually be answered quickly by your NGO and the
remaining forwarded to your Contact Scientist. Some advanced
queries may be reassigned to other specialist staff. Both NGO and
Gemini staff can offer very useful advice to help ensure that your Band 3
program is designed in a way that will allow you to accomplish your
science goals while also maximizing the likelihood that your program will
get some or all of its data.

Phase II

Get your Phase II ready early.
The sooner your program can be scheduled in the queue,
the greater your chances of getting data. As we near the end of each
semester there are sometimes gaps in the nightly queue plan that can be
filled with targets from programs in the following semester (e.g.,
starting a 2007A program at the end of 2006B). So if you have
targets that can take advantage of this then get your Phase II in before
the deadline!

Be flexible with your targets.
If your program aims to study a class of objects (e.g.,
elliptical galaxies) rather than a specific object (e.g., M87) then don't
hesitate to submit a change request to refresh your target list if some of
your original targets set during the semester. Alternatively, you
might consider submitting a larger list of targets than you've been
awarded time for and indicate a priority for each target (high, medium,
low). This will allow us to continue to execute your program even if some
of your targets set during the semester. Also, try to avoid imposing
additional scheduling restrictions, such as airmass,
time, etc., or be as flexible as possible about such
constraints. See also the comments about
oversubscribed Right Ascension ranges above.

Prioritize your observations.
If you've got a large program in Band 3, let us
know what portion of your program is most important to you.
Don't hesitate to add notes to your program. If it's not
possible to get all your program's data, we can at least try to get the
data that would be most valuable for you.

Choose guide stars wisely.
Make sure that guide stars are bright enough for the worst conditions
requested, otherwise relaxing your observing conditions won't achieve
anything. Please refer to the individual instrument web pages on
guiding options for more details on selecting suitably bright guide stars
for your conditions. If we slew to your target but cannot guide because
your chosen guide star is too faint for the given conditions then will we
be unable to execute your observations but your program will still be
charged for this acquisition time.

Consult with your NGO or Contact Scientist.
General questions about preparing
your Phase II should be submitted to the Gemini HelpDesk;
most queries will usually be answered quickly by your NGO and the
remaining forwarded to your Contact Scientist.