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Procedures for usage of the St. Mary’s University credit card are as follows:

A VISA card with a credit limit will be issued to each coach for use on university-related business.

After obtaining your VISA card from the Business Manager, please sign it immediately.

You are responsible for all receipts. Receipts for all charges should be attached to a completed Travel Expense Voucher and returned to the Business Manager. The form will be sent to the Accounts Payable Office for payment. If receipts are not submitted, you may be personally liable for payment of the bill. It is essential to return documentation promptly to avoid interest charges to your sports budget. Travel vouchers are due within one week following the trip.

VISA bills are paid monthly. Please pay attention to how much is being charged should a temporary limit increase be necessary.