Bookings and Appointments

Manage bookings, appointments and tasks for your entire team

OctopusPro empowers you to manage your fleet’s bookings, appointments and tasks efficiently and profitably in a way that suits your business, staff and customers.

How does it work?

Bookings are seamlessly captured either as Booking Requests or Instant Bookings with or without online payments. Alternatively, your staff can efficiently look up resource availability and assist customers by phone, email or SMS. Service providers can choose to either accept instant bookings online or capture booking requests with follow up payment emails subject to customer screening/approval.

Key features

Manage bookings seamlessly

Automate customer communications

Set seasonal prices and specials

Manage calendars and invoices

Manage requests, bookings & cancellation

Create more revenue with booking extras

Online payments and arrears management

Customised and automated Emails

Advanced customisable reporting

Manage bookings seamlessly

Create your own custom booking form to get what information you want from your clients.

Customers can view or make and manage bookings online directly without having to contact your office, using a customer facing app, or customised website with easy access through email links.

Online Payments and Accounting

Reporting, Analysis and Conversion Tracking

Export & Import of Data

Connects and Syncs to Google calendar

Syncs with Xero and QuickBooks

Apps work in both offline and online mode

Time zone support for teams that work across different time zones.

Plus much more

Access anywhere and anytime

Access and manage your bookings online with no need to ever update any software. Provide mobile access to your field workers to assist them while they are on the road. OctopusPro field worker app can also work in offline mode, ensuring your field workers always have access to the vital information they need for their day even where there is no internet.

Time zone support

Octopuspro is specifically designed for scheduling mobile field service bookings and appointments for large teams. Octopuspro automatically handles time zone detection, conversion, and daylight saving time adjustments.

Live availability

Easily manage the availability of your field workers using integrated live calendars that can sync directly with external calendars like Google Calendar.

Flexible and seasonal smart pricing

Setting and managing prices to meet market conditions can be important to some service industries. OctopusPro provides powerful yet flexible tools to enable you to manage your pricing and extras to help your business adjust it’s charges to the market conditions. You can also setup a pricing structure that works on the post code level of the customer, so you can compete in all areas your business wishes to cover.

Set custom seasons and their different rates

Set pricing per service or field worker

Set dynamic rules for discounting larger jobs

Set business rules for minimum booking at a service or booking level

Create specials and apply discounts

Business benefits

Win bookings 24/7 with real time availability

Allow your customers to book online through your website or App

Centralise information for staff efficiency

Access your account anywhere through a browser or App

Offline access for your site workers using the App

Manage thousands of bookings effortlessly

Easily report to contractors, staff and site workers

Capture data for business analytics, operational optimisation and marketing

Growth

Profitability

Enjoy the benefits of happier customers and happier staff when you transform your business with a OctopusPro online booking system.

Efficiency

Grow your business through optimising resource availability, yield, distribution and ancillary income with OctopusPro.

Octopuspro mobile workforce booking management system is an integrated online solution for service based businesses of all sizes, with connectivity and integration with leading CRMs and accounting systems.

Octopuspro is designed as the ideal management tool for all mobile or field services, from cleaning, to gardening, mowing, locksmiths, pool care, plumbing, antennas, dog washing, baby sitting, car detailing, removals, skip bins, private tutoring, security, painting, tiling, heating & cooling, solar system installations, pest control, or whatever it may be that your business offers as a service to it’s clients. Octopuspro is also ideal for real estate agents & builders to manage contractors that work on properties they manage.