Plone Conference 2008 Proposals Now Being AcceptedThe Plone Foundation is entertaining proposals to host the Plone Conference 2008. Any interested individual, organization, or company can submit a proposal.https://plone.org/events/conferences/2008-washington-dc/2008-proposals/announcements/plone-conference-2008-proposals-now-acceptedhttps://plone.org/logo.png

Plone Conference 2008 Proposals Now Being Accepted

The Plone Foundation is entertaining proposals to host the Plone Conference 2008. Any interested individual, organization, or company can submit a proposal.

It's that time of year again: time for proposing and voting on our annual
conference.

We've had an annual conference every year for Plone. It's an important time
for the community to gather, share success stories, learn, plan, and hold our
annual Foundation membership meeting. If you haven't been to a Plone
conference, make 2008 the year you do!

The Foundation is inviting interested organizations/groups/companies to
submit a proposal to host the annual conference.

It's no small task — you'll need to find space for ~250-450 attendees,
organize tracks and sessions, and help plan social events and logistics for
the conference.

It has huge rewards — your company/group gets to help Plone in a substantial
way, helps shine attention onto your role in the community, and (in every
year but one) has been profitable or break-even to the organizers.

It can be anywhere in the world (the conferences so far have been in Europe or
the US), but it should be near a transportation hub.

We're especially interested in a conference that will engage all our audiences
(new-to-Plone, designers, integrators, programmers, core Plone users). We
really want to make the conference friendly for people interested in Plone,
and have programs/breakouts/etc that help this audience. While, of course,
still providing premier technical content for the experts.

The organizers will pick the final date, but the conference should be in the
September-December, 2008 range.

Organizer's Roles

Find location, contract with location, plan use of space

Organize suggested hotels and social events (traditionally, there hasn't
been a "conference hotel", but many people might love it if there was one)

Choose conference costs, offer registration, collect money

Organize tracks and sessions, work with speakers

Handle check-in and all on-site conference logistics

Handle feedback to the foundation about what could be better next time

Foundation's Role

Select winning proposal for conference

Allow use of Plone trademarks at conference

Provide advertising space on plone.org, #plone, plone.net, etc

Provides support/guidance, especially with regard to marketing and speakers
and tracks

Organize the required Foundation Membership meeting

** For the first time, the Foundation will require compensation of 10% of
attendance income for the conference. This gift to the Foundation helps
sustain Plone and the Plone Foundation, and allows us to continue our
support. Income brought in through other means (sponsorships, etc) are not
subject to this 10%.

Process

March 10, 2008: Proposals due

March 11, 2008: General Foundation membership votes on proposals.
Top three proposals go to Board for final selection.

The final selection will be made public on or before March 24, 2008.

Proposals

Email the board at board@lists.plone.org to tell us you're interested in
submitting a proposal.

We'll make a private section for you at plone.org where you can upload your
proposal. When you tell us, we'll make that public.

Proposals should include:

a description of the location

information about the organizers

your vision for the goals and outcomes of the conference (like: how will
you attract attention to it, how will we get new people to come, etc.)

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