Using the Online Time Clock

The Online Time Clock System

It is your responsibility to verify your time entry by the specified date each pay period so that we can approve your time and send it to payroll in a timely fashion.

To Punch-In:

1. At the beginning of your shift select the position your are currently working. If you only have one campus job you must select that position. If you have more than one campus job each will be available for selection.

2. Click SAVE if the Actual Time In reflects the time you are reporting to work. *Enter an Override Time In ONLY if the Actual Time In is not correct. Override Time must be entered as mm/dd/yyyy hh:mm AM or PM.

If an override time is entered, you must provide an explanation to your supervisor.

After successfully Punching In you will receive a message: Punch-in recorded

To Punch-Out:

1. Click on the punch out button.

2. Click SAVE if the Actual Time Out reflects the time you end your shift. *Enter an Override Time Out ONLY if the Actual Time Out is not correct. Override Time must be entered as mm/dd/yyyy hh:mm AM or PM. If an override time is entered, you must provide an explanation to your supervisor.

NOTE: If what appears is not the position you are currently working you failed to punch out earlier. You MUST punch out for the position displayed using the Override to record the correct time out. Then you must go back and punch in for the correct position. Direct questions to Angie Konkle extension 0203.

After successfully Punching Out you will receive a message: Punch-out recorded

You are advised to periodically view your timesheet during a pay period for accuracy.

To View/Verify your timesheet:

There are two purposes of this function.

One is to be able to look at your current timesheet(s). They are displayed here until you have verified them. There is an option for you to save a copy of your timesheet to your computer to have for your records.

The second purpose is for you to verify, for your supervisor, that the hours you are reporting for the time period just completed are correct. We will use this information to approve your timesheet and send it to payroll to be processed for payment.

The verification process must be completed at the end of every pay period.

In order to receive your paycheck, we will need the verification by 4:00 PM on the day after the pay period ends.

1. Select the position you wish to view or verify.

2. Select the pay period you wish to view or verify

3. The timesheet for the selected position and pay period will display.

To edit a shift click Edit.

Make necessary changes as well as support comments to your supervisor. Click Save.

To enter a missing shift click ADD.

Enter correct Punch IN and Punch Out information as well as support comments to your supervisor. Click Save.

4. Optional Step. Click on the button “Save a copy of the times” to save a copy of your timesheet for your records.

Optional - This save is for your records only.

5. THIS IS THE MOST IMPORTANT STEP IN THE VERIFICATION PROCESS - PLEASE READ CAREFULLY

After working the final shift of a pay period, click on the "Verify timesheet ... " button. If you unexpectedly work additional time during this pay period, please verify the additional shift(s) separately. You must verify your timesheets with your supervisor so we can turn your hours in to Payroll.

For additional information go to the Online Time Clock training site.

Please direct any questions to Angie Konkle extension 0203.

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