Presenters

INFORMATION FOR ALL PRESENTERS

Be sure to register for the meeting and reserve your hotel room

Registration

All program participants must register for the SROA 2019 Annual Meeting; there is a special faculty registration rate. We are sorry, but the SROA does not reimburse program participants for travel and per diem expenses.

We will email you a promotional code to redeem the reduced rate. If you have not received your code, please email Melissa Castan at mcastan@paimgmt.com as soon as practical.

Rules for Preparation

A total time of 60 minutes is allotted for the session. Total presentation time should not exceed 45 minutes with 15 minutes for questions. It is imperative that your presentation run the full 60-minutes, otherwise your session may not be eligible for CE credits.

SROA does not print any presenter slides for attendees. Instead, SROA offers to post, as a PDF file, your slides in a password-protected area of the SROA website so registrants can print them at home, bring them to your presentation and follow along and make notes as you speak.

If you wish to have your slides available on the Web in advance of your talk, you must submit the materials by September 13, 2019 by logging into the My SROA Conference section of the SROA meeting website. You, are welcome to print and bring your own handouts for distribution your audience. You should bring 150 copies.

Instruction for Preparation of Written Material

Rights to duplicate material such as articles from publications MUST be obtained from the author prior to submitting said materials.

Bibliographies are beneficial; we encourage you to include them with your handouts along with PowerPoint slides.

Do not submit overlays or negatives.

If you have graphics in your material, please make sure they are clear. Copies of copies do not reproduce in the printing process.

Be sure that your slides do not have a black background unless your type is white.

Keep it simple! Simple text and line drawings are easier to read and print.

Disclosure - Conflict of Interest

ALL presenters participating in CE activities are required to state whether any commercial or financial relationships might directly or indirectly relate to the subject of their presentations. Whether or not such a relationship exists, presenters are required to make a statement in writing before their presentation, as well as announcing it at the time of their presentation. The intent of this policy is not to prevent a speaker with a financial relationship from making a presentation rather SROA seeks transparency. Any relationship should be identified openly so that participants may form their own judgment about the presentation with the full disclosure of the facts.

The second slide of your presentation, the slide immediately following your title slide, MUST be a disclaimer about any actual or perceived conflict of interest. If you are giving multiple presentations, the slide must be included in each presentation.

To help you meet this requirement, SROA has a PowerPoint template. The template consists of three slides, but you will use only one slide - slide 2 containing a specific disclosure summary if you have anything to disclose, or slide 3 if you have nothing to disclose. The first slide contains instructions. You may use your own background design for the disclosure slide.

If you do not show one of these slides, a member of the Program Committee (or your session moderator) will interrupt your presentation to be sure you verbally disclose your status. We prefer that this not be necessary.

Audio/Visual Needs & Technical Assistance

Each meeting room will be set up with a podium, one microphone, a Windows laptop (no mouse), and projector. Any additional needs should be requested from Melissa Castan at mcastan@paimgmt.com by August 1, 2019. SROA cannot guarantee that all requests will be satisfied.

Note: There is no internet access in the meeting rooms. Please contact us if your presentation REQUIRES internet.

If you are presenting from a Mac laptop you must bring your av adapter with you! These are not available onsite. This adapter is the extended display adapter you received with your original Mac laptop or computer allowing you to send video out to another device.

For presentations with embedded VIDEO or AUDIO:
It is highly recommended that we review these presentations no less than 24hrs prior to your actual presentation. An AV Technician will be available to quickly test your presentation and solve any AV issues regarding the presentation.

Tips to Avoid AV Problems in your Presentation

When creating a PowerPoint presentation, create a NEW FOLDER. First TRANSFER ALL Audio/Video into that NEW FOLDER. When inserting Audio/Video, pull from that NEW FOLDER. SAVE your PP Presentation into that NEW FOLDER. TRANSFER that entire NEW FOLDER, which should include all audio, videos and .PPT file onto your portable memory device. AV will then simply load your NEW FOLDER onto our presentation laptops.

TEST your presentation: Once you have loaded your NEW FOLDER, Close everything and open your presentation directly from your portable memory device. All your AV should play seamlessly.

Check your video FORMAT. PowerPoint is most compatible with the following video formats: .avi, .mpg or .mpeg, and .wmv