Outbound Sync - Sharing your Genbook Calendar

Learn how to subscribe to your Genbook Calendar in Google, Outlook and Apple Calendar

Written by Cornelia Updated over a week ago

There are two ways to set up Calendar Synchronization, so that your Genbook calendar updates an external calendar on the Web or on your computer. The first, via email, is explained here. The following directions are for sharing and subscribing to your Genbook calendar via a webcal/iCalendar URL.

In Genbook

Go to the individual staff member’s “Calendar Syncing” section, by navigating to the Settings page via the gear icon at the top right, then clicking “Staff”, the staff member’s name, then “Calendar Syncing”.

Turn on Synchronization and select “Use a private URL”. This will show you your private Genbook Calendar URL. (If you’ve shared your calendar with others before and wish to stop sharing, you can generate a new URL.)

Save any changes you make (including just enabling the sync option) BEFORE you attempt to subscribe to the calendar.

You’re now ready to copy your Genbook calendar’s private URL and paste it into the appropriate place in your external calendar, so long as that calendar allows you to subscribe to other calendars’ feeds via a URL. Below, we’ve outlined the process for subscribing to your Genbook calendar in Google, Apple Calendar (aka iCal) and Outlook.

1. Google Calendar

Click the arrow beside “Other Calendars”, along the left side of the screen, then "Add by URL".

Next, paste the URL into the filed provided and click the "Add Calendar" button.

2. Outlook

Click in the ribbon on “Open Calendar” and choose “From Internet…”.

Paste the URL into the box that pops up and press OK.

3. Apple Calendar

On the last screen, you can change the calendar name, description, etc. We recommend setting the Auto-Refresh rate to “Every 5 minutes”. Also, if you do not use iCloud to sync your Apple device Calendars (iPhone, iPad, iPod Touch, etc.), you’ll want to change the Location to “On My Mac”. Otherwise, if you do want your Genbook Calendar subscription to appear on all your iCloud synced devices, choose the “iCloud” Location option.

Your Genbook appointments should then be visible in your external calendar.