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Guidelines for an Ongoing CPSR Project

An ongoing CPSR project is defined as the means and structure
through which a CPSR activist can formalize their activities as CPSR
program by establishing a semi-autonomous cost-center oriented on an
appropriate and Board approved CPSR area. This structure is intended to
encourage serious ongoing program work by members while expanding CPSR
expertise on appropriate issues.

An ongoing CPSR program area is initiated with the submission of a
formal proposal outlining program objectives, intended activities and
annual budget for Board approval. Thereafter program objectives and
budget are submitted on an annual basis for Board approval. If
compensated, the program director is considered a consultant of
CPSR.

The CPSR Board of Directors can cease support of the program by a
majority vote at a regularly scheduled Board meeting. Justification for
dissolution must be formally presented to the program director at least
30 days prior to the actual cessation of the program. The CPSR Board of
Directors may rescind commitments of future CPSR funding upon
separation. Control of monies raised from outside sources will be
retained by the principle investigator of the grant upon notification
of the grantor of the change in program status.

A CPSR program area can separate from CPSR with at least 30 days
prior notice to the Board of Directors. Notification to all grantmakers
is the responsibility of the Principle Investigator or Program
Director. The CPSR Board of Directors can withhold any previously
committed CPSR funding at that time.

It is understood that the Program Director is responsible for
raising the costs of program work including any compensation the
Program Director will receive. The Program Director is responsible for
all required reporting responsibilities with granting agencies.

CPSR administrative overhead will be set at 15% with external
funding sources. This percentage can be changed by a vote of the Board
of Directors.

The CPSR board can approve a cash grant directly to the project.

The CPSR board can approve a cash reserve fund to be made available
as an advance of anticipated expenses and funding. It is understood
that an upper limit would assigned to this account, beyond which the
director could not request additional CPSR monies. This funding will be
made available at the discretion of the Board. Monies raised by the
program directors beyond immediate costs will be used to replenish the
reserve fund and are otherwise retained by the program.

The program is responsible for all insurance coverage pertaining to
program activities unless otherwise arranged with the CPSR Board of
Directors.

The CPSR Board can support the program directly from the operational
budget of the organization.

The program director agrees to report cash flow of all monies
granted and spent in CPSR's name to the main office on a monthly
basis. Failure to submit the monthly check register and bank
statement to the CPSR Office may result in the dissolution of the
program or the removal of the program director.

The CPSR Board of Directors retains final oversight authority of the
program finances.

Program activities might include fundraising, hosting conferences,
speaking engagements, publications, developing a volunteer base, hiring
help, developing online resources, hosting events, creating and
overseeing working groups, developing strategic relationships with
outside organizations, developing activist and PR campaigns, and any
other activities appropriate to the program objectives. Official
program positions can be taken without the approval of CPSR Board of
Directors as long as the position is attributed to the "ongoing program
name of CPSR" and not simply "CPSR".

The program director will submit a formal report to the CPSR Board
of Directors on program activities and administration at each Board
Meeting, minimally - and more frequently if so requested by the
Board of Directors.

Program directors can be compensated for their work by program
funds. They will be considered a CPSR consultant for tax status
purposes. Every effort will be made for compensation to come from
outside funding but it can come from CPSR operations account.

Directors on the CPSR Board as Program Directors

Should Program Directors occupy a position on the Board of
Directors, all compensation must be raised from outside sources.
Program Directors will recuse themselves from all Board votes on any
matter concerning their program.