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ProofHub

5pm

Podio

Wrike

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Podio

Wrike

Cloudswave Editorial Review

ProofHub

5pm

Project Management

No Cloudswave Editorial Review available yet.

Podio

Project Management

No Cloudswave Editorial Review available yet.

Wrike

Project Management

Wrike Review by Cloudswave

Wrike.com refers to those services that are designed to facilitate collaboration for the people who work together being geographically separated from each other. Such type of work organization is becoming increasingly popular.

For example, it is very common now that the website editor lives in one country, the proofreader lives in another, and the authors are scattered around the world. But this is a real workable and productive team.

Benefits of having the remote office

This approach has a lot of advantages. Let’s name the most common of them.

Savings for the employee

Having the web team, the employer can save on office rent, computers and other equipment. And most importantly there is no expenses on coffee, which is known to be absorbed by the office workers by the ton.

Rich selection of specialists

When using the classical work scheme the employer’s opportunities are limited with the experts who live in one city. However when one builds the web team using the freelance services and other resources it is possible to find some talented, creative or even genius people in in far-off lands.

Good earnings for the freelancers

Of course, such scheme works great for employees also. Instead of working in low-paid job in the hometown, one may find a more worthy use of his creative abilities.

The cons of being a remote team

So there are a lot of advantages. But there are problems also. And this is the main of them: how to ensure the coordinated work of all remote employees and make them to receive the appropriate information quickly and to communicate with each other constantly while working on the project?Maybe the easiest way (which, by the way, is enjoyed by the most companies) is the good old email. Someone creates the mailing list, and all discussions are held within it. Well, this proven method is quite good, and despite its simplicity (or rather because of it), is quite effective. But there are more convenient methods, that are possible due to the specialized software. Wrike.com is the great example.

What is Wrike?

Founded in 2006, Wrike is multilingual online tool for the project management. Its main focus is on user’s collaboration and tracking the complex projects. Wrike makes it easy to track small and big projects, manage deadlines, schedules, staff time, and more. Wrike has good integration with email and popular cloud services (Google Drive, Dropbox, Box, OneDrive, and iCal). Apps for Android and iOS are also available.

After the registration, the user can see the dashboard divided into two screens. There is a tasks tree on the left side, and the description of the current task on the right. It is possible to group the tasks into projects. So if the task requires more than one action to implement that is the project.

While adding the project the user specifies its name, fills out the description, and adds users that will be involved in it. These users will receive notifications about the new tasks, about the status change of the current ones etc. They also can participate in the discussion of the tasks included in this project. It is also possible to attach the files that can be used by the contractors while working on this project. The files attached to the task can be edited directly in the service interface. Wrike saves the version history, so that any previous version of the file can be viewed here.

Of course, in order to use this system the user must be registered in it. The Wrike.com developers found wise solution, and the process of adding the new contractor to the project is incredibly simple. There is the ‘Assign to’ window where the project manager just enters the email address of any user, whether registered it in the Wrike or not. If this user is already registered, he just gets email notification about the new task or project for him. But if he is not registered, the service automatically registers it and sends the account information by email. Thus, the user does not bother with unnecessary actions and immediately starts to work.

Basic Wrike features

The basic use of Wrike.com for the small teams is free. Each user gets 15 GB for the storing of files related to the projects. It is possible to create and manage the tasks, to invite the collaborators, and to hold the discussions with them.The system offers three basic views — overview of events, topic folders and reports. The main job is done on the folders tab. The folder structure is created at the user's discretion. It is possible to divide them by projects, by contractors, by topics, by processes etc. Note that the subfolders could also be created. And the tasks can belong to multiple folders at the same time. When creating tasks, one can not only add the responsible people and set the deadlines, but choose the priority, to create the subtasks.

From the other hand, the functionality of the free account is limited. For example, there are no time-tracking and analytics. Despite these limitations, the free Wrike.com functionality is quite sufficient for the small teams who do not require any special frills.

Advanced Wrike features

For the businesses who are working on the complex tasks with more than five people involved, there are paid plans with extended functionality. There are some great features that are offered for the paid users.

The filters

The filters are very handy tool which can help to put a particular slice of task at a glance. For example you can see only the tasks, executed by a specific user, or incomplete tasks, or the ones that were assigned during the last month. There are also some filters that can help to see the tasks by the last modified date, completion date, task author, creation date, start date, due date, and task type. There is an Activity Stream which can help to track task updates. Using the filters and the Activity Stream one can choose what tasks and projects have to be tracked and what updates are really important.

Email integration

Actually it is not necessary to visit the Wrike website to work on tasks and projects. Tasks can be added via email by sending the message to wrike@wrike.com. Those users who will collaborate on this task should be also specified in the TO field. It is also possible to add the users who will have the right to manage the task. The SUBJECT field should contain the task title, but it also can be used for adding some additional info to the project. Using the brackets it is possible to specify the status of the task, its start and/or due dates, and the folder/subfolder where a task should be created. The body of the message is used for the task description. If the sender will attach some files to this letter they will be added to the task.

After the email is sent, the service will create the task and send out the notifications to the participating users. By the way, if the task was added to the non-existent project, then Wrike will create it automatically.

Gantt Chart view

The favorite feature of many premium Wrike customers is the Gantt Chart, which is called the Timeline here. It allows planning complex projects as well as strategic long-term tasks. Gantt Chart is effective when the usual tasks lists don't work. Such view makes it possible to monitor the employees’ overload, to redistribute the efforts properly. It’s very convenient that the task dependencies can be viewed. It helps to see the critical long paths and promptly understand what here is the lack of resources.

This view has full drag-and-drop support. Using the hotkey Shift+ScrollUp timeline can be easily scaled from 6 hours to 5 days. Just drag the mouse across the time slot to shift the task terms. Links between tasks are very handy, so if the task due dates were moved this will influence all related tasks.Tasks are written under their time periods. The service automatically takes weekends into account and, if the due date of the task falls on a weekend, informs the user about this. There are filters that help to display the tasks by status and by the contractor.

If you need to edit the task on the timeline, it opens in a popup window, and there is no need to go back to the chart. The additional selection of the entire project on the top of all task pieces is also very handy. And if there’s need to share the timeline with user who doesn't have Wrike account it is possible with the Timeline Snapshot feature.

Conclusion

Wrike is a simple yet powerful system for managing tasks and projects. It helps to keep tasks in one place and always be in touch with the team and clients. This system has become the everyday tool for many small and big companies (PayPal, HTC and Hootsuite are among them) and had already proved its efficiency.

Most Favorable User Review

ProofHub

Project Management

10

beckalger

Feb 9, 2015

Our development team was fed up with flooded email tools like Outlook and we wanted something better and organized. Proofhub is a perfect blend of features that every team needs; it adds to our smart work!

5pm

Project Management

No favorable user review available yet for 5pm.

Podio

Project Management

8

David Turnbull

Dec 4, 2014

Good software

Wrike

Project Management

10

Alex Mayer

Dec 9, 2016

Great tool that speeds up our projects We've been using Wrike just for a couple of months, but it’s already obvious that our work has become faster and easier. To put it simply, with Wrike we can always keep track of who does what at any given moment on any of our projects. So can our clients: when necessary, we invite them as collaborators, and they can see the project status. As most of our projects have a huge design component , we also love Wrike’s capabilities for working with visuals: picture previews in tasks, adding images right in task descriptions and sharing files from Dropbox, which we also use a lot. If you want a flexible, all-in-one project management solution, then Wrike is definitely the way to go.

Most Unfavorable User Review

ProofHub

Project Management

No unfavorable user review available yet for ProofHub.

5pm

Project Management

No unfavorable user review available yet for 5pm.

Podio

Project Management

4

Laurentiu Macovei

Sep 2, 2015

We used PODIO before, but configuring it to our needs was a lot of work as we did not know how to get the max benefit out of it. Perhaps if you'd get a one-to-one session with them on the configuration stage, things would go much faster.

Pros : 100% customizable, perhaps to any of your need, a lot of apps available

Cons : Hard to configure it to some "best usage" in your own field.
It's doable, but it takes you a lot of time than any out of the box tool that is doing a similar job.

Wrike

Most Favorable Critic Review

ProofHub

Project Management

100

Jose Maria Delos Santos , Project Management

Wednesday 24 July 2013

This particular PM tool can address the problem about the inefficiency of email, and provide an alternative but secure in-browser chat that improves communication. It also has its own proofing tool that expedites feedback and improves productivity, and a file management system that provides the entire history including every side note about a particular document, project, or client. And lastly, it is very easy to use just like email, with all the important data stored in a centralized place that can be accessed wherever and whenever.

5pm

Project Management

100

Ronda Bowen , Bright Hub PM

Wednesday 06 July 2011

5pm is for you if you like the web-based interface. It is a great tool for those who need more features than Basecamp or Central Desktop offer. Because QG Software maintains a blog and videos for how to set up 5pm it is user friendly and technical support for the program is easy to find.

Podio

Project Management

100

Anonymous contribution , Smart Accountancy Systems

Monday 01 July 2013

No one loves apps more than we do as a tool for improving your productivity and making life easier. Podio will mean that I can roll up what I am doing in Trello, Zoho, CRM and Producteev into one product and at my level of business it is currently free. That is awesome. I don't think I've ever been happier. It's that good I would consider paying for it, even though its free.

Wrike

Project Management

100

Will Kelly , TechRepublic

Tuesday 07 May 2013

With its convergence of collaboration and project management backed by an excellent Microsoft Project file import, Wrike epitomizes the flexibility that many of today's project teams need in a SaaS-based project management solution.

Most Unfavorable Critic Review

ProofHub

5pm

Anonymous contribution , GetApp

Podio

Project Management

40

Carlos Molina Artigot , GetApp

Thursday 06 August 2015

I've been using Podio almost since it was an startup. It was great to use it as a internal communication tool,.... however, if you need to go further on the project management and knowledge, or many other uses.. it gets complicated and limited. The way it's built allows for a lot of uses and applications, but none of them is the main purpose the application is built for, ... so in some part you will face the limitations.

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