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Project Instructions
This project contains registers of Alehouse licenses issued in the West Yorkshire area. We will be keying name, licence date, city or borough and public house. Many registers contain the name of the person who held the license, the name and location of the public house, dates the license was issued and renewed and if the license was transferred. There are also registers of license infraction and beerhouse licenses.

Sometimes the record is split across multiple images. Please key the names that appear on BOTH sides of the spread. This means you will key all names regardless of the side of the page.

If an image contains dates both before and after 1962, it should be classified as the "Licence Register" form type and all records should be keyed. If ALL the dates on the image are from 1963 to the present, it should be classified as "Post 1962 Content". Images that are lists of names and page numbers should be classified as "Index".

Licence Register

Choose the "Licence Register" form type if the image contains names and licence information, such as date and name of the public house, that is prior to 1963. If the image contains dates both before and after 1962, it should be classified as this form type and all records should be keyed. If ALL the dates on the image are from 1963 to the present, it should be classified as "Post 1962 Content". Images that are lists of names and page numbers should be classified as "Index". Key all names on the record.

Additional Image Samples

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Key all names on the record. If the same name appears with multiple dates on the same image, key the name only once with the earliest date.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Key all names on the record. If the same name appears with multiple dates on the same image, key the name only once with the earliest date.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Key all names on the record. If the same name appears with multiple dates on the same image, key the name only once with the earliest date.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided to assist you.

Key all names on the record. If the same name appears with multiple dates on the same image, key the name only once with the earliest date.

Licence Day

Key the day from the licence date. If multiple licence dates appear, key the earliest date which appears.

Licence Month

Key the month in its three-letter abbreviation from the licence date using the dictionary provided to assist you. If the month appears as a number, key as seen. If multiple licence dates appear, key the earliest date which appears.

Licence Year

Key the year from the licence date. If multiple licence dates appear, key the earliest date which appears.

City or Borough

Key the name of the city or borough as seen on the record, using the dictionary provided to assist you. City or Borough may be found in the header or on the record level near key words such as: "Address of Premises and Sign", "Alehousekeepers Abode" or "Address".

Public House

Key the name of the public house or sign as seen on the record. Key city and county into this field only if it is apart of the name of the pub.

Keying Image Samples

Index

Choose the "Index" form type when the image is of an internal index containing only names and page numbers.

Post 1962 Content

Choose the "Post 1962 Content" form type if ALL the dates on the image are after 1962. If the image contains dates before and after 1962, it should still be classified as the "Licence Register" form type.

Cover page, Section header, etc

Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Additional Image Samples

Image with no data

Use the “Image with no data” type for images that do not contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only a blank background.

Target

Choose the "Target" form type when the image is of a color and/or gray scale target.