Paid Time Off

Paid time off (PTO) benefits are applicable to all regular full time and regular part time employees and shall accrue as follows:

Salaried Employees

Period of service

PTO

1st year

15 days

2nd year

16 days

3rd year

17 days

4th year

18 days

5th year

19 days

6th year

20 days

7th year

21 days

8th year

22 days

9th year

23 days

10th year

24 days

11th year & thereafter

25 days

Salaried employees shall receive 9.25 hours (monthly proration of fifteen days over twelve months) PTO for each full month worked from the date of hire through the end of that calendar year.

Executive Vice President, Provost, Associate Provosts, Vice Presidents, Associate Vice Presidents, and Deans shall receive 25 days of PTO per year, pro rated monthly for the first year of employment at the monthly rate of 15.75 hours.

Hourly Employees

Period of service

PTO

0 - 3 months

none

3 mos. - 2 years

15 days

3rd year

16 days

5th year

17 days

7th year

18 days

9th year

19 days

10th year& thereafter

20 days

Hourly employees, upon completion of their initial ninety days of employment, or an extension of same, will receive PTO benefits as follows: (a) office employees: 9.25 hours, or (b) service employees: 10 hours (monthly proration of fifteen days over twelve months) of PTO for each month worked through the end of the calendar year.

General Information

The purpose of the use of PTO benefits is at the discretion of the employee (i.e., PTO can be used for vacation, personal business, brief illness (of up to three days in duration), intermittent use under the FMLA, or for medical/dental appointments that cannot be scheduled during non working hours). Anticipated use is to be requested of and approved by the employee's supervisor.

Illness for which the Short-Term Disability Bank benefit shall be utilized is illness requiring more than three consecutive days off work. Use of the STDB requires a written physician certification, and is described in detail in policy #3.1080, Short Term Disability Bank (STDB) of sick days.

The University's PTO period is January through December. Benefits are granted each year on January 1 and should be used by December 31 of the same year. Up to five (5.0) days of unused PTO may be carried into the next year, but must be used by June 30 or be forfeited.

Terminating employees will receive payment for unused PTO on a pro-rated basis (i.e., an employee who receives 15 PTO days on January 1st and terminates employment with the University on April 30, is entitled to five days PTO for the fourth month period worked). If this same employee has taken more than five PTO days prior to termination, payment of the days in excess of five shall be deducted from the final paycheck.

Terminating employees will receive payment for unused PTO carried over from the previous calendar year.

On an annual basis employees may convert up to five (5) days unused PTO into STDB. Such conversion, which must take place between November 15 and December 15, is binding (i.e., PTO once converted to STDB cannot be converted back to PTO) including at separation of employment. Such conversion must be initiated by the employee on a STDB Conversion Form (Exhibit #9); unused PTO not eligible for carry-over will not automatically be converted at the end of the calendar year.

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Commitment to Equal Employment Opportunity

Lewis University is an equal opportunity employer. Decisions regarding hiring, promotion, termination, transfer, leaves of absence, compensation, training, discipline, and all other decisions regarding the terms and conditions of employment will be made without regard to race, color, religion, sex, pregnancy, sexual orientation, age, marital status, national origin, veteran status, genetic information, disability, or any other basis prohibited by applicable federal, state or local laws which is unrelated to the ability to perform the job or which can be reasonably accommodated.