Saturday, October 4, 2014

Written communication is a way for two or more individuals;
to communicate with each other, using letters, internet, and texting.

It is used when two
people need to exchange messages amongst themselves, about a particular item,
to figure out answers to problems.

Numerous people prefer written communication over oral
communication because of these reasons (The advantages of this non-verbal
communication):

-More accurate (errors can be corrected or content approved
before message is sent).

-A physical record of the communication is made (Permanent
record).

-Documentation exists to refer back to when necessary.

-The reader can read the information at a pace that suits
them.

-You can communicate with someone who is hard of hearing or
deaf.

-Written communication may allow a person to communicate
things they are not able to say out loud.

This is also a way to
start and stop, go back and make changes, and ponder what you have said.

-You can communicate at place where you are supposed to
maintain silence.

-You can communicate something which you don't want others
to hear or listen to.

-You can communicate if you are a few meters away from a
person. The target-person can see and read your chart/document but not hear
you.

-This kind of Non-verbal communication makes conversation
short and brief.

-You can save on time and use it as a tool to communicate
with people who don't understand your language.

-very good for Legal document

-Mass dissemination. Written communication can be easily
duplicated through printing or photocopying; it is possible to reach a wide
audience at once.

-Suitable for long messages.Written communication is
suitable for lengthy messages. For E.g. Annual report or job instruction
manual.

-It is good for Accountability, receipts and finance
issues.Written documents are always signed and thus can be linked to a person
or persons responsive for

an action.

-Goodwill and image building. A written document acts as a
representative of the company and helps to increase goodwill and image
building. A business man can create goodwill by sending greeting-cards,
invitations, thank-you note in writing, etc.