A pension distribution, whether from retiring or lump sum payment when changing jobs, may be the largest cash distribution you ever receive. It is very important to make sure this figure is accurate. In 1997 Senate hearings determined that benefits had been underpaid for at least 13% of all pension recipients. This translates to an error of one in eight pensions. Since 1997 the amount of pension recipients has risen dramatically so the percentage of errors is most likely higher today. Most people accept the math on their benefit calculations without question.

Follow these guidelines to reduce errors:

Make sure all of your compensation is included in your calculations such as bonuses, overtime and salary. Then double-check these figures against your W-2s for each year in question.

Are all years of service accounted for? If you worked for a subsidiary or related company, they may have been overlooked for your benefit calculation.

If you want to continue working past the age of 65, you should check with your plan administrator to see how your benefits will be affected. Your benefits could be reduced if you work past age 65.

If you're retiring from your company fully vested, you may have a choice to take a lump sum distribution or incremental payments from an annuity. Beware that the lump sum distribution may be less than the full benefit value. It is the present value of your total benefits at todays cash value. It is very important to evaluate both options. If you do not feel comfortable evaluating the numbers yourself, hire a professional benefit expert to review your documents.

Compare your benefit statements for each year and question any inconsistencies you find. Be cautious of plans that do not disclose how the pension is calculated. You are entitled to an annual updated benefits statement and a current summary plan description every five years.

If your plan is converted from a traditional to a cash-balance plan it is important that you receive the details of the new plan. The main difference between these plans is in the way that cash accumulates. In a cash balance plan, cash accumulates steadily for each employee. In a traditional, defined benefit plan, your last five or ten years are more heavily weighted toward your benefit amount. So, if you are a longtime employee and your company wants to convert to a cash balance plan, then negotiate with the company to have provisions of the old plan grandfathered so you donít lose those benefits.

During this time of mergers and acquisitions, new lower benefit pension plans could replace old plans. An acquiring company must give 60 to 90 daysí notice that it will terminate the old plan or it must adopt the old plan provisions. If the old plan is terminated, all participants are assumed 100% vested and eligible for their total accrued benefits.

It is your responsibility to make sure all your records are up to date and that you understand what provisions have changed in your plan. It is a good idea to request a written statement after any changes to review for correctness. If you find an error notify the administrator in writing. If you donít get a response, follow up with another letter in writing and continue until you get the error corrected. It is imperative to keep all your records and document every communication in writing.

If you still have any questions (and your probably will), give us a call. Chances are good that we can help.

These articles are intended to provide general resources for the tax and accounting needs of small businesses and individuals. Service2Client LLC is the author, but is not engaged in rendering specific legal, accounting, financial or professional advice. Service2Client LLC makes no representation that the recommendations of Service2Client LLC will achieve any result. The NSAD has not reviewed any of the Service2Client LLC content. Readers are encouraged to contact their CPA regarding the topics in these articles.