Overview/Checklist

Move the metadata spreadsheet to S:\Administrative\Pipeline\collectionInfo\forMDlib\needsRemediation

Run makeJpegsPurls, a script which

copies the MODS to the UploadArea for online delivery and Deposits for archiving, and deletes the version from the Share drive

copies any .txt files in the Transripts folder (if there is one) to the UploadArea

creates a JPEG derivative of all the TIFFs and puts them into the UploadArea

Wait for makeJpegsPurls to finish, then...

Run relocate_all, a script which puts that content in the UploadArea in the right places in Acumen

If this is a new collection, wait overnight -- for Acumen to index it -- before moving forward

Run moveContent, a script which

sends the collection XML to the Acumen database

moves the original TIFFs from the Share drive to Deposits, in preparation for archiving

Important things to remember about working with the server

Think long and hard before you run upload scripts on more than one collection at a time. Yes, it is possible to run the same scripts on multiple collections at a time. But just because it's possible doesn't mean you should do it. If something goes wrong, it can be very difficult to disentangle the separate collections in order to fix the problem.

Do not run the same script more than once at a time on a particular collection. If a script encounters a problem such that it doesn't finish running, do not just run it again. We do not want two instances of the same script running simultaneously. This gets very confusing and multiplies the possibility of error exponentially!

If you need to kill a script, please see someone who manages the scripts (Jody or the Repository Manager). Closing the current Terminal Window (the command line interface) of SSH Secure File Transfer does not kill the scripts that are running. This is especially important to remember for makeJpegs, which splits into two processes as soon as you run it (whether you see results of this in the UploadArea or not).

When checking a libcontent folder for ongoing upload status, hit Refresh. The SSH File Transfer Window will not refresh on its own.

Preliminary steps on the server

make sure that the Windows share is mounted: type into the ssh window on libcontent: `ls /cifs-mount` -- if no listing appears, or the window hangs up, you need to mount the share drive. Otherwise, proceed to getting content from the share drive...

To mount the Windows drive, type this in on the commandline on libcontent: `sudo mount -t cifs -o username=jjcolonnaromano,domain=lib //libfs1.lib.ua-net.ua.edu/share/Digital\ Projects/ /cifs-mount` and use the password for share for Jeremiah. If successful, the command in the last step will show you the directories within the Digital Projects folder on Share.

Getting content from the share drive to live in Acumen

Preparation

Make sure content is in the Completed directory, and that all quality control scripts have been run, and all corrections made.

Create the MODS from the exported text spreadsheet (Making_MODS), and place them in a MODS directory within the Metadata directory. If this is a batch, rather than a complete collection, see Batches for info on what parts of this process might be different.

Getting content to libcontent server

Type in 'makeJpegsPurls' and answer the questions that arise. If errors appear on the commandline or in the output file, repair them. The output file will be located in the UploadArea/output directory, and the script will tell you its name, which is timestamped. Script here: (File:MakeJpegsPurls.txt)

The makeJpegsPurls script will do some minor QC, including checking to see if there is a MODS for each item-level object and an object for each item-level MODS.

If there are no problems, it will copy the MODS files to the UploadArea/MODS directory on the server, copy the transcripts to the UploadArea/transcripts directory on the server, and will generate JPEG derivatives (a thumb ending in _128.jpg and a large image ending in _2048.jpg) and place them in the UploadArea/jpegs directory on the server.

OCR

The log file will be searched for information about what items to OCR

If instead you provide an ocrList.txt file in the Admin directory then the items on that list will be OCR'd.

This new version of makeJpegs will also copy the MODS to the Deposits folder and, if everything checks out, delete them from the Share drive. If any of these files remain in the Metadata/MODS directory on the Share drive, they did NOT copy to the server!!

If there were no errors on the command line, check the output file in a few hours to verify that the script completed these tasks; and check the results on the server in the above-named directories. If all is well, proceed to the next step.

Getting content to Acumen

In the UploadArea/scripts directory, type in 'relocate_all' (File:Relocate all.txt). This script will move all the content just uploaded into the correct directories in Acumen. If anything remains in the above-mentioned directories after the script has completed, there's a problem which must be repaired. One thing to check, if there's no errors in the output, is Server Permissions.

In the scripts directory (on the same level as the UploadArea, AUDIO and CABANISS directories), run 'findMissing'. This script will hunt through Acumen to make sure there is a MODS file for every item, and at least one derivative for each MODS file. Any errors will be found in the output file written to the scripts/output directory. If errors are found, regenerate those MODS and/or JPEGs/MP3s and rerun relocate_all. Then run this script again to ensure all errors have been remedied. (Script here: File:FindMissing.txt)

Check the indexing of the uploaded content the next day to verify. (Content is currently being indexed each day overnight.) Once the content appears online in Acumen, it is safe to do the next step for new collections; for ongoing collections that already have a listing on the collection page, you may proceed to the next step without waiting. The collection list can be viewed here: Collection List Online.

Getting content from the share drive to the storage server to prepare for archiving

Preparation

Check the file NOTIFICATIONS.txt in S:\Digital Projects\Digital_Coll_Complete to verify that none of the content is part of collections that need to have special attention paid to them by Jody or the metadata unit.

Getting content to storage

MoveContentFile:MoveContent.txt will move archival content to the deposits directory on the storage server, where it will be prepared for archiving at a later date.

In the UploadArea/scripts directory, run 'moveContent.' This script will:

check the database for existing info about this collection, and provide you with whatever we already know, so you can correct it with your collection xml file,

update our database and online collection xml file, if yours is new or changed -- adding the online link to the collection if new. This is why, if this is a new collection, you have to wait to run this script until the files have been indexed and content is viewable online, so there will not be a dead link in the collection list.

update or add the icon image if you are providing it for a collection thumbnail

copy the archival content to the deposits/content directory on the server, for processing into the archive

compare the copied content with what you have on the share drive; if it uploaded okay, it will delete it on the share drive

output errors into a file in the output directory

Check back after a few hours and look at the output file to verify that there were no problems and that the script completed. If you want, you can watch the files being uploaded in the deposits/content directory on libcontent. :-)

Check the share drive directories for any files that still remain. If any files remain in the directories on the share drive, they did NOT copy to the server!! Run the script again, as there may have been a failure of the copy across the network. If this fails, the file will need to be moved manually, and the problem encountered by the script must be resolved. Please notify Jody ASAP.