Safe Environment and Child Protection

EVERY chaperone, youth minister, parent and every adult volunteer MUST be in full current compliance with the Safe Environment/Child Protection requirements of their Diocese, and MUST submit the following documentation PRIOR TO the Retreat. Those arriving at the ABLAZE 2019 Retreat who have not submitted the following documentation will NOT be admitted to the Retreat. NO EXCEPTIONS.

Complete and sign your own ABLAZE 2019 Adult Form B Liability Release/Registration Form (both sides), Adult Code of Conduct and Adult Travel Form. Submit ONE set of forms per participant.

Submit completed Forms and Fee to your Group Leader so that all forms/fees for your group may be submitted together, with ONE CHECK submitted per parish/group.

Be fully compliant with the USCCB’s Charter for the Protection of Children and Young People by being in current, full compliance with your own Diocesan policies and requirements for providing a safe and secure environment for minors, including the completion of any diocesan required training and a current criminal background check. You CANNOT be admitted unless compliance has been verified IN ADVANCE as follows:

Members of the Diocese of Dallas: You must be fully compliant and CURRENT with the SAFE ENVIRONMENT certification process required by the Diocese of Dallas, including completion of all Diocesan required steps of the Safe Environment Screening procedure. It is your responsibility to be current with the annual renewal process THROUGH YOUR PARISH. Upon receiving this form, with your name, month and day of birth, as well as your Safe Environment database number provided by the Diocese of Dallas to you (or your parish), the Diocese of Dallas will confirm that your name appears in the Safe Environment database of the Diocese of Dallas as current and fully compliant. Adults not listed as current in the database will not be admitted to the Retreat. No exceptions.

Members of other dioceses or official Non-Parish Based Organizations in Dallas : Attach a LETTER to this form from your parish or diocese stating that you are in CURRENT compliance with the Zero Tolerance Policy of the USCCB, as implemented by your Diocese/Organization, and that you have completed the required Diocesan training, including the date of the training, and have a current background check through your parish/Diocese, including the date the background check was conducted.

CHAPERONE ASSIGNMENTS

Parents are responsible for finding chaperones for their child. Chaperones must be adults age 21 or older. Each minor, age 17 and younger, must have a designated Chaperone. There must be at least TWO Chaperones with every group that has between 1 to 14 minors. If you have more than 14 minors in your group, you must have at least one additional Chaperone for every additional 1 to 7 youth in your group. (Group with 1 to 14 minors = 2 Chaperones. Group with 15 to 21 minors = 3 Chaperones. Group with 16 to 28 minors = 4 Chaperones. Group with 29 to 35 minors = 5 Chaperones. Group with 36 to 42 minors = 6 Chaperones, Groups with 43 to 49 minors = 7 Chaperones, etc.)

Any participant who is a minor, age 17 and younger, MUST HAVE:

1. a designated chaperone

2. written permission signed by a parent/legal guardian if planning to leave the ABLAZE 2019 Retreat during Retreat hours. The Chaperone must accompany minor to the sign-out monitor, and parent must come inside to sign out your child.

NOTE: At the end of the Retreat each day, parents who are picking up their child/children must come inside the gym to pick up youth. *** Youth will NOT be dismissed into the parking lot. ***