Uniform Allowances for 1999
and 2000 for Employees Represented by NYSCOPBA

Purpose

To inform agencies of OSC’s
automatic processing and provide instructions to agencies for processing
Time Entry transactions

Affected
Employees

Employees in the Security
Services Unit (BU 01) who meet the eligibility criteria

Effective
Dates

Separate
checks for 1999 and 2000, with checks dated November 16, 2000 for
Institution agencies and November 22, 2000 for Administration agencies.

Many employees
will receive two separate Uniform Allowance checks on the same date

There will be no
direct deposit for this payment.

Background

Chapter 72 of the Laws of 2000, which implements the
agreement between the State and NYSCOPBA, provides for Uniform Allowance
payments to eligible employees.

Payment
Amount and Eligibility Criteria

The Uniform Allowance is $550 for full time employees in
the Security Services Unit (BU 01), except for employees in Shock
Incarceration Camps who will receive $600 (Agencies 10190, 10200, 10510,
10600 and 10820.) To be eligible, such employees must meet the eligibility
criteria defined below.

For the 1999 payment:
Be active on the payroll in the Security Services Unit (BU01) on November 3,
1999 for employees in Institution agencies and November 10, 1999 for
employees in Administration agencies.

For the 2000 payment:
Be active on the payroll in the Security Services Unit (BU 01) on November
1, 2000 for employees in Institution agencies and November 8, 2000 for
employees in Administration agencies.

Eligible employees working part-time are entitled to a pro-rated amount
based on their part-time percentage on the eligibility date.

Eligible full-time employees on Sick Leave at 50 percent pay on the
eligibility date are entitled to the full payment.

Eligible part-time employees on Sick Leave with partial pay on the
eligibility date are entitled to a pro-rated amount based on their regular
part-time percentage prior to their leave.

Eligible employees on an approved leave without pay on the eligibility
date are entitled to the payment, provided they return to the payroll within
one year of the eligibility date.

The Uniform Allowance is not pensionable and is not
included in the calculation of overtime.

Additional
Taxes

For any separate check payment, if an employee has an
additional tax amount in his/her record, the additional tax will be deducted
from both the regular check and the separate check.

OSC
Actions

OSC will automatically process the 1999 and 2000 Uniform
Allowance for eligible employees who were active on the payroll November 3,
1999 and/or November 1, 2000 for Institution agencies and November 10, 1999
and/or November 8, 2000 for Administration agencies.

Employees who are part-time on the eligibility date will receive a pro-rated
amount based on their part-time percentage.

Employees on Sick Leave at 50 percent pay on the eligibility date will
receive a full allowance.

Employees on Sick Leave at less than 50 percent pay on the eligibility date
will receive a pro-rated payment based on their part-time percentage prior
to their leave.

Agency
Payment Processing Instructions

To process Uniform Allowance payments for employees whose
payments were not processed automatically, enter the following into the Time
Entry panel:

For the 1999 payment:

Earnings Begin Date:

11031999 for Institution agencies (or the date the
employee returned to the payroll)

11101999 for Administration agencies (or the date the employee returned to
the payroll)

Earning End Date:

11031999 for Institution agencies (or the date the
employee returned to the payroll)

11101999 for Administration agencies
or the date the employee returned to the payroll

Earn Code:

UA8

Amount:

Enter
payment amount

For the 2000 payment:

Earnings Begin Date:

11012000
for Institution agencies (or the date the employee returned to the
payroll)

11082000 for Administration agencies (or the date the employee
returned to the payroll)

Earning
End Date:

11012000
for Institution agencies (or the date the employee returned to the
payroll)

11082000 for Administration agencies (or the date the employee
returned to the payroll)

Earn
Code:

UA8

Amount:

Enter
payment amount

Payroll Register and Employee’s Paycheck

The earn code UA8 and the amount will be displayed on the
payroll register. The earnings description "Uniform Allowance NU01"
and the amount will be displayed on the employee’s pay stub.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.