The next corporate
meeting is 2 PM on Sunday September 21, 2008 at MIT, Building 66, first floor.
It is the annual meeting including officer elections.

Annual
corporate memberships expire September 1st. If you wish to vote at the annual
meeting, you must renew your membership before the start of the meeting. Dues
are $24. You can pay by cash, check, or credit card at the meeting or by
PayPal to paypal@arisia.org beforehand.
Anyone who wishes to request a dues waiver due to financial hardship should
contact a voting member of the Eboard before the meeting.

The quorum
for the next (September) meeting is 12 based on 51% of the average attendance
of the last three meetings (27, 22, and 17).

There were
no July and August Mentors.

Minutes of the June 2008 Meeting

Date,
Time, and PlaceThe meeting was called to order by Nicholas Shectman at 7:30 PM on Tuesday
24 June 2008 at MIT, building 66, in Cambridge. Minutes taken and submitted by
Rick Kovalcik.

Corrections
to the MinutesKen London was present last time. Glenn MacWilliams was not.

President’s
ReportMSP (Motion Seconded Passed) to set the October Meeting as Tuesday 28
October at 7:30 PM at a place TBD (presumably the NESFA Clubhouse in Somerville).

MSP to
appoint Cris Shuldiner to Hotel Search and Lia Olsborg to CIC.

Eboard
ReportWe signed a contract for A’10 at the Hyatt in Cambridge for the same room
rate as this year ($123). This contract gives us the whole hotel.

We signed an
overflow contract for A’09 for the Marriott in Cambridge for $109 with no
benefits (free room nights, etc.)

The Eboard
voted to cover the overage for hospitality costs for Relaxacon and to authorize
Rick Kovalcik to negotiate an agreement to hold the 2009 Relaxacon at the same
place.

Vice-President’s
ReportNo report.

Treasurer’s
Report

The
corporate budget was deferred to new business.

Clerk’s
ReportAn attendance list has been passed around. Due are currently $6 for those
interested in joining. All Division Heads are required to join the corporation
(and it seems like they have). Please put any trash in the covered trashcan.
Soda cans so go in the recycling pile.

Relaxacon
ReportIt was very successful. We sort of blew the budget on food (going about
$200 over which the Eboard authorized after the fact). But, there were no
complaints.

A’08
ReportWe hope to have a final report soon.

A’08
Treasurer’s Report$15k was transferred to Corporate. There is still some more money in the
Convention account.

A’09
ReportSummer doldrums. There was a ConCom meeting on Sunday which was not that
well attended but which came up with some good ideas. We have a suite for an
Arisia Party on Thursday night at Denvention.

A’09
Treasurer’s ReportThe convention budget was deferred to new business.

A’10
ReportSummer doldrums.

CIC
ReportA successful cleanout session was held on Saturday 14 June. Thanks to Lisa, Skip, Lia, and Hobbit for helping out. Most of the work was to the Film / Video
area. Various old stuff was tossed or sent to the Newton Dump for recycling as
appropriate. Some work was also done on cleaning up and inventorying Sound.
The ten wooden chairs which were always in the way have been gotten rid of and
replaced with eight folding chairs.

Bylaws
Cleanup Committee ReportThe Bylaws Committee continues to work diligently on figuring out wording
that is both in the Corporation’s best interests and reflects the current
practices.

Grant
Committee ReportWe continue to pursue grant opportunities as a committee and as
individuals. The grant committee would like $5k additional. Deferred to new
business.

Other
CommitteesNot present or no report.

Old
Business

None.

New
Business

MSP to approve the corporate budget as amended (Change Student Art Show prizes from $500 to $800. Delete the $300 for lawyer. Change Airpot Purchase from $210 to $420.)

MSP to approve the convention budget as amended (Remove $600 insurance payment as it is being covered as a Corporate Expense. A’09 Convention Payment to Corporate is changed to $10,600. A’09 Convention Profit is $697. Some corrections to totals for sections.)

MSP to
allocate $5000 from the General Fund to the Grant Fund. Moved to amend to
$4000. Accepted as friendly.

MSP to
move $4000 to the Rainy Day Fund from the General Fund.

MSP to
create an ongoing Capital Equipment Fund which spans fiscal years with expenses
to be approved by the Eboard and to fund it with $2000 from the General Fund.
Amendment passed to delete the $1040 Capital from the Corporate Budget and
increase the amount funding the Capital Equipment Fund from $2000 to $3000.

MSP to
set the basic membership cap while we remain at the Hyatt Regency Cambridge to 2100 which would allow the convention chair to increase the membership to 2300
without involving the Eboard.

AnnouncementsNone. See last page of Mentor for future meetings.

The
meeting was adjourned at 22:00.

Minutes of the August 2008 Meeting

Date,
Time, and PlaceThe meeting was called to order by Nicholas Shectman at 2:25 PM on Sunday
17 August at the Kovalcik-Mozzicato home in Newton. Minutes taken and
submitted by Rick Kovalcik.

[The quorum
for the next (September) meeting is 12 based on 51% of the average attendance
of the last three meetings (27, 22, and 17).]

Proxies
Tom Murphy to Steve Huff, Samantha Dings to Pat Vandenberg.

Corrections
to the MinutesNo minutes were published. So, there are no corrections (yet).

President’s
ReportPhi is looking for someone to run Relaxacon. If you are interested, please
contact him.

Eboard
ReportThe Eboard voted to give $1000 to New England Fan Experience to fund
one-half of the emergency hotel rental at the Back Bay Hilton as a replacement
for Jumpcon.

Vice-President’s
ReportNo report.

Treasurer’s
Report

No report.

Clerk’s
ReportAn attendance list has been passed around. Due are currently $2 for those
interested in joining. You can also pay next year’s dues of $24. It is never too early.

Relaxacon
ReportMSP (Motion, Seconded, Passed) to close the Relaxacon books.

A’08
ReportWe still need to close the books.

A’08
Treasurer’s ReportDitto.

A’09
ReportWe had a Division Head meeting just before this meeting. Things are moving
along.

A’09
Treasurer’s Report521 registrations so far of which 259 are comps. There is about $9000 in
the bank.

A’10
ReportNo Report.

Ad-hock
Guerilla CIC Cleanup ReportA subset of CIC (mostly Rick Kovalcik and Lia Olsborg) has been cleaning up
some of the old records at storage. Historically / hysterically interesting
documents (lawsuits, Arisia history, etc.) are being kept, but worthless
documents (as determined by consensus with the Eboard etc. - e.g. old art show
records, registration papers, etc) older than 7 years are being tossed /
recycled. Old Mentors are being scanned in and will be made available online.

Other
CommitteesNot present or no report.

Old
Business
None.

New
BusinessNone.

AnnouncementsNone. See last page of Mentor for future meetings.

The
meeting was adjourned at 14:35.

Detailed Treasurer’s Reports

July
1st 2008

Change
from last month

Even
Year - A08

$7,074.24

-$15,480.90

Odd
Year - A09

$9,500.89

$1,181.15

Corporate

Reserved/Unspent

Grant Fund

$5,000.00

$4,000.00

Two years expenses (CDs)

$29,328.83

$49.35

Relaxcon Memberships

$0.00

-$935.31

Capital Equipment Fund

$3,000.00

Voted
Expenses (excludes budget)

$0.00

-$1,000.00

Unspent Budget

$16,389.00

$14,369.03

Total
Reserved

$53,717.83

$19,483.07

Unallocated
Funds

$5,586.86

-$6,447.37

Total
Corporate Funds

$59,304.69

$13,035.70

Total
Assets

$75,879.82

-$1,264.05

August
1st 2008

Change
from last month

Even
Year - A08

$7,074.24

$0.00

Odd
Year - A09

$9,500.89

$0.00

Corporate

Reserved/Unspent

Grant Fund

$5,000.00

$0.00

Two years expenses (CDs)

$29,376.67

$47.84

Relaxcon Memberships

$0.00

$0.00

Capital Equipment Fund

$3,000.00

Voted
Expenses (excludes budget)

$0.00

$0.00

Unspent Budget

$15,592.00

-$797.00

Total
Reserved

$52,968.67

-$749.16

Unallocated
Funds

$5,587.79

$0.93

Total
Corporate Funds

$58,556.46

-$748.23

Total
Assets

$75,131.59

-$748.23

Fiscal Year 2007-2008

Change
from last year

Even
Year

$6,003.77

$0.00

Odd
Year

$5,809.78

$0.00

Corporate

Reserved

$3,000 N4 Grant (unspent)

$0.00

-$1,246.93

Grant Fund

$5,000.00

$1,000.00

Two years expenses (CDs)

$29,328.83

$1,021.55

Capital Equipment Fund

$3,000.00

Voted Expenses

$0.00

-$3,362.84

Unspent Budget

$16,389.00

Total
Reserved

$53,717.83

$16,800.78

Unallocated
Funds

$5,586.86

-$2,559.85

Total
Corporate Funds

$59,304.69

$14,240.93

Total
Assets

$75,879.82

$19,002.51

Total
Corp Income*

$36,176.50

* Includes $20,000 from A'07 & A'08, plus $2,493
from Gentle Giant.

Total
Corp Expense**

-$19,554.65

** Includes $3K for drapes, does not include $3,000 to
PiCon

Membership Roster

This
is the current membership roster as of September 10, 2008. Bold indicates
members paid up through August 2009. Italic indicates honorary
members. Bold Italic indicates honorary members who have also
paid (so that they can vote or hold office).

Lisa Adler-Golden

Rick Kovalcik

Aaron Agassi

’Zanne Labonville

Debra Aldred

Alex Latzko

Paul Aldred

Ben Levy

Rob Bazemore

Carole London

Dave Belfer-Shevett

Ken London

Michael Bergman

Glen McWilliams

Bridget Boyle

Skip Morris

Amy Sue Chase

Susan Mozzicato

Stephanie Clarkson

Tom Murphy (Merv)

Tom Coveney

Pam Ochs

David D’Antonio

Lia Olsborg

Samantha Dings

Peter Olson

Jan Dumas

Sheila Oranch

Mary Dumas

James Pinkerton

Don Eastlake

Karen Purcell

Jill Eastlake

Mark Richards

Tom Fish

Mary Robison

John Francini

Noel Rosenberg

Tracy Gangwer

Sharon Sbarsky

Nichole Gosselin

Nicholas Shectman (Phi)

Joel Herda

Cris Shuldiner

Brendan Hertel

Rachel Silber

Lisa Hertel

Mike Sprague

Christina Hodge

Janet Stickle

Lisa Holsberg (Jasra)

Pete Thomas

Crystal Huff

Persis Thorndike

Steve Huff

Carsten Turner

September Isdell

Pat Vandenberg

Jeanne Kahn

Al Walker (Hobbit)

Walter Kahn

Conor Walsh

Allan Kent

Michael Whitehouse

Key List

If you do
not have a key to storage and need to get into storage, send mail to
keys@arisia .org and all keyholders will get your request.

Building 66
is a triangular building on Ames St. If you enter through the point, we are
usually in the first classroom on the left, room 168.

Please
remember that our traditional parking lot behind building 66 is now a large
construction site.

The next
closest MIT parking lot that you can easily park is probably the Hayward St.
Lot.

It's near the corner of Main St, and Hayward St. (at this
point Main St. is essentially one-way east bound (towards Boston)).

Mentor Subscription Information

Subscription
to Mentor of Arisia is included with Corporate Membership to Arisia,
Incorporated. Membership runs from September 1st to August 31st and costs
$24. Dues are pro-rated on a monthly basis for members joining during the
year.