Select names and addresses to print on mailing labels or Rolodex cards

Once you choose the names and click
OK, the Print dialog will open for you to choose
the type
of labels or Rolodex cards on which you're
printing. When you choose a format for Avery labels,
you can choose whether the labels print addresses
or phone numbers.

To print...

Do this...

All names on a list

Click the Name drop-down arrow and choose the Customer:Job, Vendor, Employee, or
Other Names list.

Selected names

Click the Name drop-down arrow, choose Multiple names, and then click the names
you want to include.

By default, QuickBooks prints labels for active list entries only. To
include names that you've made inactive, select Print labels for
inactive names.

Tips for customer labels

To print labels for jobs as well as customers, select Print labels for
jobs.

To print shipping addresses rather than billing addresses, select
Print Ship To addresses where available." If a customer does not
have a shipping address, QuickBooks prints the billing address.

Tips for targeted mailings

You can further target your mailing list as follows:

For a large mailing, sort by ZIP Code.

For a targeted mailing by name, print labels by the Vendor Type or Customer
Type to limit the list of names.

For a targeted mailing to specific geographic areas, select the with
Zip Codes that start with checkbox and enter a specific ZIP Code or part
of a ZIP Code. The more of the ZIP Code you enter, the further you narrow the
range of labels that are printed.
For example, if you enter 94, you'll get
the names in all ZIP Codes that start with 94 (94001, 94002, 94500, 94601, etc.). If you enter 940, the list is narrowed further. If you enter an entire ZIP Code 94025-2413, you'll get just the labels for the selected names in
that ZIP code.