The Apache Software Foundation
Board of Directors Meeting Minutes
21 February 2001
1. Call to order
The meeting was scheduled to start 9:00am PST -0800 and was called to
order at 9:05am. The meeting was held by teleconference hosted by
Covalent (Randy Terbush).
2. Roll Call
Directors Present at Roll:
Brian Behlendorf
Ken Coar
Roy T. Fielding
Dirk-Willem van Gulik
Jim Jagielski
Ben Laurie
Rasmus Lerdorf
Randy Terbush
Directors Absent:
Doug MacEachern
Guests:
Sam Ruby, active chairman of the Jakarta Project
3. Minutes from the meetings of 22 Oct 2000, 15 Nov 2000 and 20 Dec 2000
were approved by unanimous consent.
4. Officer Reports
A. Chairman [Roy]
Roy reminded the board that the annual members meeting is presumably
going to happen at the hackathon just prior to ApacheCon 2001, but
that the board had to set the date.
The following resolution was passed by unanimous vote of all
directors present:
RESOLVED, that the Annual Meeting of the Members of the Apache
Software Foundation be and hereby is scheduled to take place at
Date/Time: Tue, 03 April 2001 14:00 PDT (GMT -0700)
Location: The Piano Bar
Apple
1 Infinite Loop
Cupertino, CA 95014
+1 (408) 996-1010 [Apple info desk]
Roy volunteered to produce the calls for nominations of new
members and for the board of directors, along with ballots to be
voted on at the members meeting, to be sent to the members mailing
list. He also reported that he would add a non-binding straw poll
for the office of chairman, since that office has a significant
impact on the members at large.
B. President [Brian]
Brian reported an uneventful period since the last meeting. Brian
noted the continuing work involved in keeping the ASF infrastructure
running in order to allow the ASF to function.
C. Treasurer [Randy]
Randy reported that the monthly balance sheets for the ASF was
committed to the 'foundation' CVS tree, under the Funds directory.
They are in PDF format. Randy reported a present balance of
$118,608.96 (US), which included the proceeds from ApacheCon
Europe 2000. Randy also reported the ASF has satisfied the requirements
of the IRS to officially mark the ASF as a 501(c)(3) nonprofit
corporation "in consideration." This allows donations to be covered
under the provisions of 501(c)(3).
The merchant account for the ASF is still being worked on. The IRS
Tax Forms for the ASF are being completed and filed. There has been
no further development on structuring and finalizing the relationship
between the ASF and Cooley Godward LLP. Randy was going to bring this
up at the next Covalent board meeting.
D. Exec. V.P. and Secretary [Jim]
Jim reported that he is organizing a full report of the status of
member agreements. In the report, which will be available online,
the current status of which members have signed which forms will
be available. It is about 2/3rds complete.
5. Committee Reports
Since these were closely tied to the special orders for this meeting,
they will be interleaved below to simplify discussion.
6. Special Orders
A. Confirming the Conference Planning Committee
A1. Apache Conferences status [Ken]
Ken reported the status of ApacheCon 2001, scheduled for April
4-6, 2001 in Santa Clara, CA. The schedule and registration
for the Conference has been online, and registrations are
beginning to come in. The ApacheCon 2001 European venue will
likely be Dublin, Ireland, and Camelot Communications is proceeding
with that expectation. Ken reported that Australia keeps
coming up as a possible venue, and that Camelot has suggested
sending Ken to see how viable that is.
A2. Reaffirming the ConCom
The following resolution was passed by unanimous vote of
all directors present.
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the Foundation's
purpose to reaffirm the Apache Conferences Committee, which had
been charged with coordination and management of the Foundation's
interests in technical conferences and trade shows, as the
Conference Planning Committee.
NOW, THEREFORE, BE IT RESOLVED, that the Conference Planning
Committee, to be known as the "ConCom", be and hereby is
tasked with the responsibility for the planning, coordination,
and management of the Foundation's participation and interests
in technical conferences and trade shows; and be it further
RESOLVED, that the office of "Vice President, Conference
Planning" be created, the person holding such office to
serve at the direction of the Board of Directors as the
chairman of the ConCom, and to have primary responsibility
for management of the activities within the scope of
responsibility of the ConCom; and be it further
RESOLVED, that the persons listed immediately below, as nominated
by a straw poll of the members of the Foundation, be and hereby
are appointed as members of the ConCom.
Ken Coar
Lars Eilebrecht
Jim Jagielski
Ben Laurie
Randy Terbush
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Ken Coar be and
hereby is appointed to the office of Vice President, Conference
Planning, to serve in accordance with and subject to the
direction of the Board of Directors and the Bylaws of the
Foundation until death, resignation, retirement, removal or
disqualification, or until a successor is appointed.
B. Improving the structure of the Jakarta and XML projects
B1. Jakarta Project status [Sam Ruby]
B2. XML Project status [Dirk]
The current structure and status of the Jakarta and XML
projects was discussed in a "round-table" approach. In general,
of major concern was the lack of true involvement in the
projects and the disorganization of projects per se. It was
agreed that the current situations could not be allowed to
continue, and that change was seriously and quickly needed.
At the heart of the matter was whether the projects, especially
the XML project, have fulfilled their mandate. The general
consensus is that they had not. It was agreed that Dirk and Sam
should relay the state of dissatisfaction to the projects, and
that options, including possibly new mandates, be available at the
next board meeting.
C. New V.P. for the Jakarta Project
The following resolution was passed by unanimous vote of
all directors present.
WHEREAS, the membership of the Jakarta PMC have nominated
Sam Ruby to serve as chairman of the Jakarta PMC; and
WHEREAS, the current chairman of the Jakarta PMC, James Duncan
Davidson, has resigned his position as Vice President, Jakarta,
in favor of Sam Ruby's appointment to that position.
NOW, THEREFORE, BE IT RESOLVED, that Samuel Anthony Ruby be and
hereby is appointed to the office of Vice President, Jakarta,
to serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until death,
resignation, retirement, removal or disqualification, or until a
successor is appointed.
D. New charter for the XML Project
Discussed as Item 6B.
E. Coordinating release versions among Apache projects
It was agreed that this would be discussed at the Members Meeting.
F. ASF Members allowed to sit on any PMC without a voice
Jon Stevens would like to propose that ASF Members be allowed
to sit on a PMC *without a voice* as defined in the Bylaws.
They will be allowed to have a voice if and only if the PMC elects
the member to the PMC. The purpose of this proposal is to allow
ASF members to have the right to be aware of what is being discussed
on any PMC.
The board agreed that the bylaws, at the least, do not disallow
the above, and in general, allow and encourage the above. Overall,
the board agreed that it is in general a good idea.
7. Unfinished Business
A. Status of relationship with Cooley Godward LLP
This was discussed during Randy's Treasurer's report.
B. Plan for registering Apache trademarks
This was tabled until the Cooley Godward LLP status was known.
8. New Business
No new business.
9. Announcements
No announcements.
10. Adjournment
The meeting was adjourned at 10:16am PST -0800.
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End of minutes