The Ministry of Information and Communications welcomes media men who want to cover the Summit Conference of the Arab League in its eighteenth ordinary session, which is to be held in Khartoum on March 28-29, 2006. The Ministry would like to inform them with the efforts made to enable media delegations to cover the activities of the summit efficiently.

THE PROGRAMME OF THE SUMMIT

• Meeting of Economic Experts and Permanent Representatives , Cairo,18-20 March,2006 • Meeting of Ministers of Finance and Economy ,23 March,2006• Meeting of Foreign Ministers 25-26 March,2006• Arrival of Kings and Presidents,27 March,2006• The Arab Summit28-29March,2006The Press Centre will enable all media men and journalists to obtain the executive programmes of these activities and the names of participants in them, immediately after their arrival at the Centre, which is located at the Friendship Hall in Khartoum, where the summit conference and the accompanying activities are to be held.

RECEPTION OF MEDIA MEN AT KHARTOUM AIRPORT An office will be assigned at Khartoum International Airport for assisting media men, including entry of audio-visual equipment and cameras with customs exemptions, transport to hotels and procedures of accreditation and currency. Media men can also receive help at the Press Centre and the venues of the summit and the accompanying programmes.ENTRY VISA:- Members of delegations and participants can obtain entry visa from the embassies and consular missions of Sudan in their respective countries after filling the required forms. In case where there are no diplomatic missions, participants would be granted entry visas at Khartoum Airport, provided that the organizers are notified in advance on the time of arrival through the diplomatic means.ACCREDITATION:- Media men who are to cover the summit are kindly requested to return the accompanying accreditation form after filling it accurately to the Sudan News Agency (SUNA) to the following address:-Sudan News Agency (SUNA), Gamhoria Street, Khartoum, P. O. B. 1506 Tel. No. : 249183774730 Fax No. : 249183774730 E-mail : SUNA [email protected] g mail .com Conference website: WWW.ARABSUMMIT2006.ORG Or, through the embassies of Sudan in their countries or the embassies of their countries in Khartoum. Please note that the deadline for returning the forms December 31, 2005.ACCREDITATION CENTRES:- Khartoum International Airport Press Centre, the Friendship Hall, KhartoumACCREDITATION CARDS AND HOW TO REACH THE CONFERENCE’S HALLS:- Each accredited journalist will be given a card enabling him to cover the summit and the opening and closing sittings of the conference. Journalists shall display their cards during their movements at the conference’s venue. A special cards and badges system would be applied at the places of residence of heads of delegations and the venues of the activities of the conference. Holders of personal accreditation cards with certain colours are allowed to enter specific places. Holders of press cards are allowed to enter the press centre. In case a journalist loses his card, he can notify the Sudan News Agency (SUNA) to receive the necessary assistance.

RESIDENCE:- Media men can stay at Khartoum Blaza and Acropole hotels besides Nile steamers. They can also book at the following hotels:-Hotel name Address Class Tel. No.Hilton Khartoum West of Friendship Hall ***** 249183774100249183778930249183774794Grad Holiday Villa Nile Avenue overlooking Toti island ***** 249183774049249183787256

Hotel name Address Class Tel. No.Shahrazad At central Khartoum *** 249183784577Sahara Gamhoria Street- centre of Khartoum *** 249183776542Acropol At central Khartoum ** 249183770898249183772860249183772518 Concerned persons shall bear the cost of residence. The media office at Khartoum Airport can extend help in booking. Mini buses are available to ferry accredited journalists and media organization representatives from their residences to the Press Center and back again to their residences. Journalists shall personally bear the cost of any other means of transportation. They can rent cars form travel agencies.Departure:- Departure arrangements should be made during the period 11:00-13:00. Those who wish to extend their stay in the country following the end of the Summit, should contact the Press Center or the hotel reception. Journalists wishing to use transport facilities to Khartoum International Airport have to leave their luggage at the hotel manager four hours before flight departure.Security Measures:- Security measures include the following:- Luggage scanning Journalists and photographers pass through security check up before boarding the bus at the Press Centre in cases of going to press coverage in various locations such as i.e. airport. For assistance kindly contact the following persons:- English: Babiker Al-Tayeb 249912121156 French: Sharief Omer 249915177526 Arabic: Fatih Al- Sayed 249912393076 Secretariat of External Information Council : Somaia Al- Hadi 2490123666630 The Press Center The main international Press Centre is located at the Friendship Hall, phone 249183774730.• Interpretation services in three languages Arabic –English-French would be available at the Press Center, the Conference Hall and the Press Conference Room.• The Press Center includes a room for journalist work and a room for press conferences .The center is equipped with the following:- Phones. Faxes P.C. With Internet link Printers and photocopiers  Scanners  Courier services: • Sudatel Company services centre• Health units • Bank services• Rent a car services• Reception• The center working hours 08:00-22:00• Phone calls are against cost. The center provides an office to undertake arrangements according the requests for satellite channel and various broadcasting stations. Public relations office is available to coordinate interviews will delegation members.Sudan TV and Radio stations would assist in:- Cameras hiring Production units  TV mobile stationsTV and Radio Broadcasting International Center:

The Centre includes spaces for TV and radio production upon request: - Video signal and international voice without emblem 220 volt electricity current Tables Long distance call lines Signal of transmission of arrival and departure of head of states along with inauguration and closing sessions of the Summit Sites for transmission and production of radio messages. Sites for feeding TV messages and transmission through Digital Beta Cam DVCAM system with Hybrid telephone equipped with ear pieces for each site ISDN lines for broadcasting connected with VSAT Off tube station equipped with commentary sets and visual show. ISDN lines DSNG station for binary and group coverage on C. Band and KU- Band ranges The center would inject all messages for all satellite channels. 12 Stand up positions linked with video, voice and call lines for coordination and transmission on air Press Center arrangements:- Arrangements for access of unaccredited political and press men to the Press Center:- In case of interviewing or recording a meeting with economic, information or political interviewee in the Press Centre studio the following steps are to be taken:- a. Any interested body has to inform the Director of the Press Centre with the name of the person, date and time of the interview.b. The Director would contact the coordination office at the residence of the intended interviewee to give the name of the interviewer.c. The Coordination Office has to provide the names of the interviewee and the name of the said media representatives to the Press Center Security Officer. The interviewee shall be given a lift back to his residence. The same arrangements shall be taken in the case of interviewing several persons. The intended interviewee may reach the Press Center using his private car without a need for accredited card.The Organizing Committee Editing Mechanisms:-• The committee put free of charge editing team at the disposal of the Press Center to carry out editing and copying services for the TV teams.• The coordinator is authorized to send and receive the tapes for the afore-mentioned accredited editing teams and copy and distribute them to whoever wishes.• The editing teams would be given tapes with titles and different dimensions to complete the editing and copying process, and they have to register the following:-• The edited material, its time, place of transmission, names of the engineering team members who made the transmission and the party who has received the edited tape.• The time of tape receiving. (Completion of editing and the transmission time).• The coordinator is assigned to supervise the required job and send it to whoever wants free.• The conference organizing committee puts at the disposal of the press center five editing teams, which consist of a person for each team, and they will act according to their shifts at the press center.

The Recorded Transmission:-1. Provides daily brief of events, which were not transmitted on air.2. News material to be included in the daily exchange of news.3. The binary coverage of messages of the corporations, members and non-members of African Radio Union, and provide necessary facilities for the binary messages and the correspondents reports. Mechanisms of the organizing committee with the official media teams: For the work of the organizing committee with the official media teams the following strategy is adopted:-1. The organizing committee appoints a media representative called information attaché as an escort to the official media teams. (Most of them are volunteers).2. The information attaché is to receive the official media teams at Khartoum Airport, and take them to the hotel and extends to them the necessary help and show them Press Center.3. Information attaches are to meet at the Press Centre the next day with the official media teams and to extend to them the necessary help to facilitate their mission.4. The information attachés at the Press Center are to provide media services for the official media teams and the representatives of the media organs at the media center 5. The information attachés would accompany members of the official media teams to Khartoum Airport at their departure if they wish so. Mechanism for transmitting addresses and communiqués form the Conference Hall:-• The addresses and the communiqués are to be send to the link point with media organs, prior to make copies of them via:1. The Arab League General Secretariat.2. Participating delegations.• Addresses and communiqués are to be send to the link point with the media organs at the Friendship Hall, as they are to be send directly to the director of the Press Center, where they are translated into Arabic, English and French languages. (Printed copies will be available for the media representatives).• When there is a need to send certain items from the Press Center to the Conference Hall, the same method is to be used after contacting the Director of the Press Center, the information coordinator and the Conference Secretariat. Mechanism for requesting live transmission or retransmission of binary interviews with delegations:- Media representatives who wish to conduct interviews with delegation members at their residences shall make a request to this effect to the Director of the Press Center, who in turn would transfer them to the information coordinator via Fax or mail, who in turn would send the to the Protocol Department at their residences, to be send to the intended countries. After the consent of the concerned country, the request is to be send to the Protocol of the concerned country to the information coordinator at the Protocol at the residence with determining the date and venue. Then the coordinator would transfer the approved request to the information coordinator and then to the Director of the Press Center. The Director of the Press Center is to receive names of he media team who are to make the interview, then the request would be delivered to the coordination center to transport the media team members to where they will meet the personality they want to interview. If a journalist wishes to make an interview with President of any state, the same mechanism would be followed. If the press interview necessitates presence of a delegation member at the Press Center (studios), the media coordinator is to be notified of the date of the interview to enable him to contact the Director of the Press Center and the coordination center so as to provide transportation and protection necessary for the guest while he is coming and during presence at the Press Center.Press Coverage at Khartoum International Airport- Representatives of the media wishing to cover arrival of ministers at Khartoum Airport are to notify the Press Center. Journalists are to be present at the Hall of the Press Center to transport them by buses to the Airport.Press coverage of arrival of heads of delegations:- The official national TV, the TV team accompanying the head of the delegation and a certain number of cameramen are allowed to cover the arrival of the heads of delegations.Coverage of the inaugural and closing sessions of the Summit:-A. Radio, television, and photography media:The accredited audio-visual media will be received in two groups:- Accredited photographers will be called upon to enter the Conference Hall in separate groups as each group will be allowed five minutes to carry out its photography work. They will also be allocated places near meeting halls and will be called upon by the media official.2-Television teams:-B/ The press:- Due to the limited room allocated for the Press inside the Conference Hall, the priority of being present there will be given to cameramen, photographers, and media delegations of countries participating in the summit. Each participating country will be assigned room inside the Conference Hall, whereas the remainder of the press are to follow the activities of the conference through screens at the Press Centre adjacent to the main Conference Hall. The Friendship Hall translators will provide services of a three-language simultaneous translation.Closed sessions coverage: - A cameraman and a photographer, accompanying heads of state, are entitled to attend these sessions. They will both be appointed by the head of the press delegation of each country, and will be awarded special admission cards and badges of accreditation.Press interviews:- Covering joint activities of heads of delegations:a. If any head of delegation asks for covering some of his joint activities, the spokesman of the delegation must inform the media official at the place of residence of the head of delegation who will then render the necessary help, and accompany the coverage team to where the head of delegation is.b. In case of any pressman interested in interviewing a head of delegation or a minister, the media delegate at the main centre shall be informed. He will, on his part, inform the media official at the head of delegation’s residence, who will then contact the director of the Protocol to convey the request to the head of delegation. In case of approval, the journalist will be transported to the head of delegation accompanied by media and security representatives.Press conferences:- Media representatives and photographers will be invited to the Press Conference Hall to cover press conferences and the press conference of the Secretary General of the Arab League at the stated time. The Hall has been arranged so that photographers would be positioned behind seats set for pressmen, at the place where cameras operate. The Hall has also been equipped with headphones for three-language simultaneous translation, along with the provision of international sound signal service.

Notes:-• Radio and TV circuit requests shall be send to Sudan News Agency (SUNA) Fax 249183774730.• TV teams are requested to have the necessary montage equipment.• Requests for entry of communication equipment needed for satellite transmission must be send to SUNA a week before the holding of the summit.• The same procedures mentioned above will be taken if the guest stays at any of the hotels lying within he security area. The co-ordination for this must be undertaken by the media official at the same hotel.• The same procedures set before will be followed if any country is interested in undertaking any activity meant for providing coverage by media men who are not members of the media team accompanying the guest.• In case of failure by media representatives to attend for reasons related to lack of time, coverage can be undertaken by the media team staying at any of the specific hotels, and the press material can be sent to the Press Center for distribution. SUNA, Sudan TV, Sudan satellite channels and radio will assume full coverage of all activities of the conference.Control Room:- All the information about the Summit Agenda and any new arrangements will be transmitted through the Press Center screens. All activities of the summit are directory transmitted to all operating halls for recording, and transmission through satellites. The Press Centre will provide the mass media with additional services such as technical assistance, transmission, editing and so on.Restaurants:- - Restaurants are available at the Press Center where snacks can be served.Medical Services:- - There are fully equipped ambulance cars. - Field clinics are also available at residence places of delegations, and at the Friendship Hall. - The following hospitals have been specified for receiving cases requiring further medical care. Sahiroon Hospital – Khartoum The Medical Corps Hospital-Omdurman.Varieties:- Time: Greenwich Mean Time+ 3 hours.Electricity:- 220 VAC-50/60 Hz

No. Name of the Circle Phone Number01 National Council for Press and Publications +249-912258542+249-183-794101+249-183-77981602 Al-Fida’a Company for Information Production +249-183-779848+249-183-77582503 Sudan Academy for Communication Sciences +249-183-225205+249-183-22057604 National Council for Promotion of Culture and Arts +249-183-774442+249-183-79072105 Al-Masar Company for Information Production +249-183-48558606 Amwag Company for Information Production +249-183-47545607 Future Studies Centre +249-911295624+249-183-77895508 Middle East and African Studies Centre +249-912472273+249-183-238183+249-183-23818509 Future Trend Studies Centre +249-183-224899+249-183-22079910 Rawan Company for Information Production +249-183-57157511 Strategic Studies Centre +249-183-77060612 Sudanese Media Centre (SMC) +249-183-787602+249-183-784604+249-183-784606

No. Name of the Circle Phone Number13 Sudanese Mobile Phone Company (MOBITEL) +249-912398043+249-91230034914 Bashair Mobile Phone Company (Areeba) +249-922911010+249-92291101115 Telecommunication Company (Canartel) +249-183-401960+249-183-40196116 Sudanese Internet Services Company (SUDANET) +249-183-795251+249-183-79525917 Zina Internet Services Company (Zinanet) +249-183-794309Car rent No Company Address Telephone1 Tasabieh Limousine North the junction of Africa St. with 37 St. north Doctors Clinic, west Africa St. 83-47811983-4781202 Sabehat limousine Junction of 17 St,. With Africa St. 83-48421283-4842423 Shurgoulimousine North of Africa St. Al-Amarat, near Tariq Ltd. Co. 83-46517983-4656624 Ghadir limousine Khartoum west Catarina St. South Sharwani roundabout traffic 83-490721

No Company Address Telephone5 5 Mlimousine Khartoum Catarina St. South of Democratic Unionist Party House 83-46043883-4629626 Abu Saifin Limousine Khartoum 2 Mak Nimr St. extension facing SABCO Trade, Engineering Investment Company 09123911630912320207 Assadan Limousine South the junction of Catarina with 41 ST. 83-47943583-4779078 Afras Limouzine South of Amwaj Restaurants, South of Sabihat limousine Company. 83-56009283-5600919 Al Ragi Limousine West Catarina St. West Ittihad (unity) Basic school for Girls, South Graduates Medical Co. 83-47665283-47665110 Alrowad Limousine Khartoum, Junction of 35 St. with Africa St 83-46488383-464830

Federal MinistriesNo Ministry Location Ph.1- Presidency of the Republic South Nile St. Gasr St., inside building of Republican palace 83-77618983-78172083-7756552- Council of Ministers Former building of Khartoum state, Jama St. north Gezira company 83-77886183-7709083- Ministry of Foreign Affairs West junction of Al-Gama St. with Mak Nimir St. 83-77077483-7770544- Ministry of Interior Affairs South Nile St. west of Ministry of Finance 83-77718683-7816295- Ministry of National Defense Junction of Sayed Ali St. with Baladia St. 83-77511483-77324183-7791036- Ministry of Information and Communication Jama St. south of Ministry of Agriculture former building of Bank of Sudan 83-77758283-7755683-7801467- Ministry Of External Commerce Gasr Park west north Gasr museum -south Parliament St. 83-78020883-77279383-7763598- Ministry of Investment West Hilton hotel, Gama St. 83-76084783-769848

No Ministry Location Ph.9- Ministry of Tourism and National Heritage West Masalamia Bridge, west Civil Defense building 83-47260483-47143783-47266510- Ministry of Irrigation and Water Resources South Nile St. east Kuwaiti building 83-7753383-795452

11- Ministry of Agriculture and Forestry Gama St. Junction with Abdal-Moniem St. north side 83-77743083-77935112- Ministry of Labour and Administrative Reform South Gama St. east Mak Nimr St. Junction 83-77663583-77281213- Ministry of Animal Resources and Fishery South Animal Resources St. Junction Nile culture, sport club-north east tannery 83-46498483-476956

14 Ministry of Welfare and Social Development South Nile St. and west Dar-al-Hatif 83-77900883-77975383-78652415 Ministry of Guidance and Endowment West Ministry of Interior, near Dar-Al-Hatif, south Nile St. 83-77038283-78642416- Ministry of Higher Education and Scientific Research East former Council of Ministers 83-77897383-776822No Ministry Location Ph.17- Ministry of Sciences and Technology Hospital St. behind Ministry of Higher Education, former building of Council of Ministers 83-78739483-78655218- Ministry of Roads and Bridges Jama St. North to the Post and Telegraph Corporation 83-77383283-77405819- Ministry of Justice South of Nile St. west Junction of Nile St with Abdel-Moniem St and west Auditor Chamber and east of Sudan Hotel

83-77438183-77471020- Ministry of Energy and Mining Nile St. east of Kuwaiti building 83-77701683-77920221- Ministry of Industry Jama St. south Gasr St. 83-79313083-77682222- Ministry of Finance and National Economy East of Ministry of Interior and west of Republican Palace 83-79921983-79921623- Ministry of Culture, Youth and Sport Nile St. south west Ministry of Endowment and Guidance 83-78040383-76228383-76228583-768876

No Ministry Location Ph.24- Ministry of International Cooperation Hospital St near National Water Corporation Ex. premises of Council of Ministers 83-77527583-770446

25- Ministry of Parliamentary Affairs Hospital St. near National Water Corporation 83-779744

26- Ministry of Federal Relations Nile St. east of Qasr St. 83-83771309

27 Ministry of Education Nile St. east of Khartoum University 83-77701683-779202

28- Ministry of Transport Gaba St. west of Railway Headquarters 83-77541983-77529583-78739829- Ministry of Humanitarian Affairs Jamhuria St. east of Women Union 83-78067583-77438183-77471030- Ministry of Health Jama St. west of UN building 83-77438183-77438283-77471031 Ministry of Environment and Urban Development Hospital St. near Ministry of Higher Education 83-77383283-774058

4- Umdurman National Bank Qasr St. near to Bank of Khartoum 83-78491183-783962

5- African Byblos Bank Amarat St. South east building of Development. 83-56644183-5664426- Sudanese-French Bank East Qasr St. west Maidan Abu Janzir 83-776542837704037- Sudanese Saudi Bank East of Junction of Baladia St. with Abusin St. 83-77670083-7814348- Sudanes-French Bank Abdel-RahmanSt. East of merdian manar. 83- 78389083-7838509- Bank of Peace Jama St. behind Al-Nafedi Companies group 10- U.A.E Exchange North Jamhuria St. before Junction of San George 83-78464611- African Exchange Limited Junction of Al-Mak Nimr St. with Baladia St.

The form shall be signed and stamped by the concerned official at the media institution.A list of the media sets and equipment ( TV, Radio, Photographing) shall be attached to the form.The TV institution which intend to bring transmission equipment, mobile satellite stations, shall provide Sudan News Agency with application within a period of one week, at least, before arrival of these equipment.

Ministry of Information and CommunicationForm for Radio and TV TeamsInstitution:- ---------------------------------------------------------------------Activity:- ------------------------------------------------------------------------ Radio- Television:- Radio and TVCity:- ------------------------------------------------------------Country:- -------------------------------------------------------------Name of official:- ------------------------------------------------------------------Telephone:- -------------------------------------------------------------------------Fax:- ----------------------------------------------------------------------E. Mail:- ---------------------------------------------------------------------------TV Service:- All the equipment that you intend to used during the Arab League Summit shall be defined:-CameraEditing transmission equipmentMobile satellite transmission station

Satellite Service:- The Sudanese Broadcast and Television Corporation provides working satellites (VANDA) At the International Broadcast and TV Centre (IBC) in Khartoum city. Do you want to get VANDAL transmission space at the International Broadcast and TV Centre (IBC)?. Do you want to conduct independent transmission work from the International Broadcast Centre (IBC) in Khartoum? Yes: - ---------------------------- NO:- ------------------------------------ Radio Service:- quality of the equipment that you intend to use:- ---------------------------------------------------------------------------------------------------------------------------------------- Do you want to get telephone lines with the possibility of using international telephone? Yes:- --------------------------------- No:- ----------------------------------------- Do you want to send correspondence from the Radio Studio at the International Broadcast Centre (IBC) in Khartoum?