FTE Change Requests

FTE Change Requests

In an effort to streamline processing efforts, the University has developed the Change in Percent Time/FTE Acceptance Form for Academic Employees .This form was designed as a means to certify the employee’s voluntary acceptance of a total job percent time/FTE change.Completion of the form verifies that the employee is aware that the prospective change will impact their salary, insurance premiums, leave accruals, retirement contributions, holiday pay, and other employment rights.

Change in Percent Time/FTE Acceptance Form for Academic employees should only be used with the following employment groups: Faculty, Academic Professional, Postdoc Research Associates, and Residents.This form is not applicable to Civil Service or Graduate Student employees.

Please note that the completed form must be included as an attachment to the employee’s Human Resource Front End (HRFE) transaction using the FTE Change document type for all FTE changes submitted on or after October 1, 2015.The HRFE transaction should be submitted at least 2 weeks prior to the FTE change but no later than 3 working days after the effective date of the change.This is required for timely reporting to CMS and SURS.

University Payroll and Benefits will also need to be notified by the employee of the impending FTE change.A change from full-time to part-time or a reduction in existing part-time percentage/FTE also requires completion of the Part-time Employee Election/Waiver of State Group Insurance Participation form.Newly part-time employees are required to use this form to either elect or waive participation in the State Employee Group Insurance Program.Failure to complete this benefit form will result in automatic enrollment in the Quality Care Health and Dental Plan with no dependent coverage.This form may also be used when full-time employees change to part-time status, or when current part-time employees reduce their part-time work percentage.

The Change in Percent Time/FTE Acceptance Form for Academic Employees can be found on the UIC Human Resources website under the HR Forms section.You will also find the FTE Change Request Form for Civil Service Employees located under the HR Forms section as well.These forms are to be used going forward with all FTE changes.

For specific questions on FTE changes, please contact the UIC HR Service Center at (312) 413-3490 or at the following: