This is an advanced accounting and clerical position that requires the exercise of individual judgment based upon knowledge gained through experience. The employee reports to the Assistant Vice President for Budget and Finance. The employee provides assistance to the Assistant Vice President for Budgets, processes accounts payable including travel payments, supports payroll, and provides general accounting services. The employee provides support to the Fiscal Director of Budget and Foundation including the compilation of budget data and reporting in PeopleSoft. Given the sensitive nature of many of the position’s responsibilities, confidentiality is extremely important. The employee processes accounts payable vouchers including travel payments by verifying payment amounts and processing in PeopleSoft. The employee provides support to payroll as required. Work is performed with some independence and is normally reviewed on the basis of results obtained.

Essential Duties

• Prepare, review, and distribute monthly budget reports to all departments electronically. Set-up new users and assist with training budget managers in the interpretation of reports.
• Disseminate and collect various budget documents and input significant volume of budget journal entries.
• Process travel accounts payable and other accounts payable documents as provided.
• Perform asset management processes in PeopleSoft for depreciation calculation, asset additions, deletions and period depreciation closing.
• Maintain and run plant allocations monthly.
• Assist payroll as needed in the areas of balancing accounts and providing support of eTime.
• May read incoming mail and compose answers to letters; may type, check, and proofread complex and confidential documents as needed by the Assistant Vice President for Budget and Finance or Fiscal Director of Budget and Foundation.
• Assist with vendor maintenance in the PeopleSoft financial system.
• Perform general accounting functions including but not limited to processing journal entries and balancing accounts as required.
• Perform related work as required.

Minimum Qualifications and Training

• Requires at least two years related work experience and an associate degree in business and office technology or related field
• High level of proficiency with a variety of computer software applications (Outlook, Excel, PowerPoint, Word).
• Ability to operate basic office equipment such as, computers, copiers, calculators, printers.
• Extensive knowledge of business English, spelling, punctuation, arithmetic, and possession of an excellent vocabulary, including technical terms peculiar to several pertinent fields.
• Thorough knowledge of the principles of office management and of modern office procedures, systems, and equipment; ability to apply this knowledge to difficult problems.
• Ability to work with vendors and purchasing related to payment processing.
• Ability to work independently on responsible and confidential assignments and tasks.
• Ability to maintain complex administrative and fiscal records and to prepare reports.
• Ability to establish and maintain effective working relationships with supervisor’s subordinates, associates, administrators, and the general public; and to effectively and discreetly convey information.
• Ability to consistently demonstrate a high degree of professionalism in demeanor, attire and personal interactions.

Preferred Qualifications and Training

• Baccalaureate degree in business or other appropriate field.
• Work experience in higher education administration or Finance department.
• Experience in using PeopleSoft Financials or a similar data system.

Application Procedure:

Please see the below "Institution Employment Link" to view a complete job description, create an application, and apply for the position.

The hiring institution advertising this vacant position is responsible for the application, hiring procedures and content within this advertisement. Please contact the institution for questions concerning this vacant position.