Annex 9: List of Scheduled Sessions

List of Scheduled Sessions

1. This Annex comprises the official list of scheduled sessions presented in programme entity sequence, covering all sessions scheduled under the Programme of Work for the 2008-09 biennium, with details of the session number, the title of the session, the Article of the Constitution under which the session is convened, the category, languages and estimated direct cost. Direct costs comprise salaries, per diem and travel of temporary staff, staff interpreters and operators, hospitality and local operating expenses. Other costs, such as for the preparation of documentation or technicians to serve the meeting at headquarters are not included as a cost of the meeting.

2. There are some sessions for which translation of the final report and other expenses are funded by the Regular Programme, although direct costs are not. For completeness, they are listed in this annex, indicating zero total direct costs. This also applies to the total of sessions under the programme entities 2DP05, 2GA01, 2GP02 and 2MA04.

3. The division/session number includes the symbol of the responsible division or regional/subregional office. Sessions are identified by three-digit numbers according to the following criteria:

Session Numbers

Session Numbers

Description

Numbers from 700-799

These numbers are allocated to Statutory Bodies and their subsidiaries. The numbering of the sessions of the same body is represented by an additional figure separated by a hyphen.

Numbers from 800-899

These numbers are given to all other sessions (including ad hoc activities) which do not fall within the 700 or 900 series.

Numbers from 900-999

These numbers are given to inter-country training courses, seminars, workshops, study tours and other group-training activities. Recurring courses of seminars are identified by an additional figure separated by a hyphen.

4. There are 171 sessions included in the list. The direct cost of these meetings, at 2006-07 rates, amounts to US$ 5,562,706. Of this, an estimated US$ 2,848,963 (for sessions of the Conference, Regional Conferences, Council and its subsidiary bodies) is budgeted under Programme 1A: Governing bodies.

Session Categories

Category

Description

Cat. 1

Intergovernmental meetings to which Member Governments send official delegations. These include sessions of the Conference and Council, of subsidiary bodies of the Council and of the bodies established under the Constitution, and also a considerable portion of the ad hoc meetings convened on technical and economic matters wherein policy matters are involved. Such meetings may also be attended by observers from Member Nations, non-Member Nations, and international intergovernmental and non-governmental organizations having established relations with FAO, in accordance with the General Rules of the Organization and with the "Principles" set out in Volume II of the Basic Texts. Consultants may be used by FAO in such meetings to assist the Secretariat in various ways, including the introduction of agenda items.

Cat. 2

Meetings to deal with technical and/or economic matters attended by experts designated by Member Governments and by observers as listed under Category 1 above, where the participants would not be expected to take decisions on behalf of the governments having designated them. Suitable arrangements may be worked out, in consultation with governments, for participation by representatives of national institutions, including parastatal and private institutions. Consultants may be used by FAO in such meetings to assist the Secretariat in various ways, including the introduction of agenda items.

Cat. 3

Sessions of panels, committees and working parties of experts, composed of individuals selected by FAO in their personal capacity, and who normally participate at FAO expense.

Cat. 4

Seminars, training courses, workshops and other group-training activities, attended primarily by government-designated experts selected by the Director-General and participating at FAO expense.

Joint Session of the Intergovernmental Group on Rice and Grains (32 nd Session))

V-6

1

ACEFS

70,000

EST-714-30

Intergovernmental Group on Oils, Oilseeds and Fats, (30th Session)

V-6

1

AEFS

30,000

EST-716-4

Intergovernmental Group on Bananas and Tropical Fruits (4th Session)

V-6

1

EFS

21,060

EST-720-35

Joint Meeting of the Intergovernmental Group on Hard Fibres (35th Session); the Intergovernmental Group on Jute, Kenaf and Allied Fibres (37th Session) and the Sub-Group of Sisal and Henequen Producing Countries (6th Session)

V-6

1

EFS

21,060

EST-722-18

Intergovernmental Group on Tea (18 th Session)

V-6

1

EFS

21,060

EST-727-EST

Joint Session of the Intergovernmental Group on Meat and Dairy (22nd Session) and Sub-Group on Hides and Skins (11th Session)

V-6

1

AEFS

30,000

3CP08 Total

242,775

3DA01

RAF-701-21

African Commission on Agricultural Statistics (AFCAS) (21st Session)

VI-1

1

EF

30,000

3DA01 Total

30,000

3DP03

RAP-806

Expert Consultation on the Linkages between Agricultural Census and Population Census

VI-4

3

E

3,500

3DP03 Total

3,500

3DS01

ESS-704-29

FAO/ECE/CES/ Study Group on Food and Agricultural Statistics in Europe (29th Session)

VI-1

2

E

3,000

ESS-705-25

(FAO/OEA-CIE/IICA) Working Group on Agricultural and Livestock Statistrics for Latin America and the Caribbean (25th Session)