II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Chase Terrace Technology College, Burntwood, Staffordshire, United Kingdom.

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The successful tenderer will be required to provide Photocopying Machines and Ongoing Maintenance at Chase Terrace Technology College.
The Contract will commence on 1.4.2016 for 3 years.

II.1.6)Common procurement vocabulary (CPV)

30121100, 50313200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The successful Tenderer will be required to provide Photocopying Machines and Ongoing Maintenance at Chase Terrace Technology College.
Current cost per annum: 185 000 GBP approximately.
The above cost includes the provision of the equipment detailed within the PQQ document. Staples and paper are chargeable, but toner is included for all machines.
Chase Terrace Technology College will require some form of monitoring software — PCounter or similar — and the software would need to be embedded, in order that staff could collect their printing from any machine within the school via a pin code or biometrics.
Devices would need to be supported for Windows 7, 8 and 10 and also Mac OSX software up to Yosemite and iOS 8 – and Android up to Lollypop. An air print service such as Everyone Print or similar would also be required to support the school’s mobile devices.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the pre qualification questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Grounds for mandatory and discretionary exclusion — questions are stated in the pre qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the pre qualification questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing:
Tenderers are required to have a minimum annual turnover of 1 000 000 GBP.
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in liquidation, etc.) that calls into question their financial/corporate standing. Such action/event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, Suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by Auditor’s confirmation where they are above the statutory threshold for providing audited accounts or certified by their bank, if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the Contracting Authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre qualification questionnaire and associated documentation to The Litmus Partnership Limited.
Minimum standards for participation are stated in the pre qualification questionnaire.
Failure to achieve a pass in any of the minimum standards may result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Tenderers are required to self-certify whether they already have or can commit to obtain, prior to the commencement of the contract, the minimum levels of insurance cover of:
1. Employers Liability Cover — 5 000 000 GBP,
2. Public Liability Cover — 5 000 000 GBP,
3. Professional Indemnity Cover — 1 000 000 GBP.
Other questions as indicated in the pre qualification questionnaire shall be assessed and scored as per the stated criteria.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interest in the pre qualification process should be expressed via email only to: pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum a contact name, full company postal address and telephone number.

The closing date for receipt of the pre qualification questionnaire is 18.9.2015 at 12:00. Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the pre qualification questionnaire) shall be returned to The Litmus Partnership Limited by email to: pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents, in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract, which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained