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You’ve planned your event for months, even a year in advance; but one faulty piece of equipment can mean all your preparations have gone to waste.

So how can you avoid equipment issues ruining your events? Here are a few pointers to help you deal with those issues and make all your events hassle-free.

Research. You’ve put every effort into event design, production setup, event tech, audience marketing, and even influencers attending the event. But all of these need the right tech equipment to function smoothly.

The scope of equipment you’ll need depends on the size of your venue. Check the power outlets available. Of course, check modes of connection. Is the WIFI signal strong enough?

Create your own checklist. Some event professionals might leave everything technical to the tech team because they have a whole lot of other important stuff on their plate. But if things do go wrong, the tech team won’t save the event. You’re ultimately the one in charge of the smooth running of your event.

Create a list of all the equipment needed for the whole event. Note how many microphones, projectors, LED screens, tablets you’ll need. If you aren’t sure, talk to your tech supplier beforehand. This will make the preparations a lot easier.

Check for alternatives and backups. Even if you think have all the right equipment, you need to consider other alternatives in case what you have doesn’t work well with the venue. And of course the power supply is important. Always check your options and have backups in case of problems.

Test your equipment! Incompatibility and other technical problems can cause delays so the last thing you want is to find this out during the event. Allow plenty of time beforehand to run a fail test of all the equipment you will be using. You may need other equipment to get any incompatible items to work with each other.

Hire a trusted supplier. After researching for your event, you’re ready to hire your tech supplier. You need a supplier who understands all the technical aspects of your event and can deliver fully-functional, up-to-date equipment. Before hiring anyone, check their background, read about the events they did and confirm their credibility.

Zapstars Productions offers innovative audio-visual and production solutions for all types of events. Whether small, informal gatherings or major award shows, we can help you manage production budgets, organise manpower needs, set-up venues and deliver technically seamless productions.

The events industry can be demanding. Behind every successful event there’s an event and entertainment specialist; someone with the expertise to make an event work.

It’s more than experience and qualifications. To keep an event running smoothly, a specialist must also be able to think on their feet, adapt to last minute changes or glitches and keep their cool under stress.

How do you, the event professional, find that excellence? Here’s what you should look for:

Adaptable to changes. An event is fluid. There could be last-minute changes to music or running order, equipment malfunctions or other technical glitches. Your specialist must be prepared to deal with the unexpected. During the planning stage, all possible scenarios should be discussed so everyone is well prepared.

Not afraid to ask questions. A specialist will ask lots of questions before the big day. It’s a good indicator they want to be sure they have everything covered down to the finest detail.

Always up for the challenge. A true specialist wants to exceed expectations and will step up to overcome any challenge. Will the venue be difficult to light effectively? Will musicians and technicians have trouble arranging equipment? A specialist will always find a suitable solution.

Loyal clients. Are previous clients happy to recommend the specialist? A professional with a loyal client base is a good measure of great service and proof that clients are always satisfied with their work. In turn, the specialist is equally loyal to their clients and has built an ongoing relationship through mutual trust. This loyalty and trust is the basis of event success.

A magical touch and an energetic spirit. An excellent specialist knows how to weave some magic into any event. They have exceptional energy and channel it to great effect both in the run-up to and during the event.

Event specialists are constantly learning and searching for new ideas, ready to step up the level of excellence at future events.

If you’re looking for a specialist to make your next event special, give us a call. It’s our mission to make every event amazing.

Not too long ago, when staging an event, a marketing team (for example) had to simply setup a venue, hire a caterer and audio visual technicians, and invite entertainers or speakers to make ‘inspirational’ presentations.

Today, if your event’s not creating a buzz, then you’re probably not evolving. Apart from the glitz and glam, everything nowadays is hi-tech; and yes, this is actually a good thing. Technology has transformed the event industry landscape and it’s one of the best things that ever happened!

Over the last five years, we’ve seen major changes in how people from the events industry handle events. Gone are the days of brochures, heavy projectors, DIY props and huge equipment. The digital world – the internet, and other technological developments – are taking over.

The people working behind this ever-growing industry adapted to the changes quite easily. Back then, the demand for superior event production was high. So the producers trained to deliver superiority. Hi-tech has made hi-end production much easier, which benefits both customers and providers.

Social media is another factor that’s brought about change. Moving away from traditional marketing, professionals are now keen to target audiences using social media. As the platform provides demographic information, it’s easy to target relevant audiences. The audience, too, has higher expectations when it comes to an event, anticipating more interest and engagement.

Looking back, there was no such thing as ’event technology‘. Now, with technology in widespread use, the term is actually one of the most used by people working in the field of events. When pitching for an event, for example, clients are keen to hear what the supplier offers in terms of their event technology.

It’s definitely safe to say that these technological advancements are beneficial to the events industry. They help deliver enhanced experience and set the tone and mood for event attendees. As the technology continues to advance, it will no doubt change the way we communicate too. So it’s important to embrace the changes and make them work for the benefit of your event-related business.

Change is constant and change is good in almost all industries. We must just learn to embrace it.