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CALL=
TO
ORDER: &=
nbsp; The
meeting was called to order by the president, Katie Townsend-Merino, at 2:00
p.m., in Room SU-30.

Appr=
oval
of Minutes: &n=
bsp; The
minutes of April 25, 2005, were approved as amended.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Some
grammatical changes were recommended to both reports of the Procedures for
Tenure and Evaluation of Part-Time and Probationary Faculty presented by Ju=
dy
Crowe at last week’s meeting. Because this item is being pulled from =
the
agenda the changes were not made to the minutes of last week but will be fo=
rward
to the TERB Coordinator for consideration in the fall.

Publ=
ic
Comments: &nbs=
p; New
Senators Julie Ivey, Lawrence Hahn, and Kalyna Lesyna were welcomed. All ne=
wly
elected Senate members will be officially seated next week.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Monika
Brannick made the following announcement: “With regards to the lawsuit
previously mentioned in the Senate against 5 named faculty members, 25 unna=
med
Does, and the District, I just want to inform this body that the suit is
proceeding. The plaintiff has begun serving the defendants. As one of the n=
amed
defendants it is my opinion that this suit is not only frivolous but it
represents a fundamental attack on freedom of speech and the right to quest=
ion/criticize
elected officials. I personally will not be intimidated into silence,
especially not on issues that pose a serious threat to faculty autonomy, and
academic freedom. I hope that the Senate will continue to support
faculty’s right to speak freely.”

Anno=
uncements: &=
nbsp; Katie
Townsend-Merino reported that the Strategic Planning Council continues to w=
ork
on the development of a strategic plan for 2008 or 2009 (term is yet to be
determined). A workshop was held to solicit priority setting. Because only a
small number of faculty attended it has been dec=
ided
that a survey should be sent out to obtain faculty input on the issues to be
addressed in the next strategic plan. The survey is expected to be distribu=
ted
on May 6 or 9th.I=
t is
hoped that faculty will take the time to participate in the survey to ensure
that a meaningful and representative plan is developed.

=
p>

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Katie
Townsend-Merino announced that the current TERB Coordinator has resigned. K=
atie
distributed copies of two selections from Article 17 which outlined changes=
in
the current Tenure & Evaluations Review Board and membership:

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p;

17.11 There shall be a TERB Coordinator who =
will
be a full-time permanent faculty

member who shall be jointly appointed by the
Superintendent/President and the

Faculty Senate for a two-year term. There is=
no
limit to the consecutive years of

service, but there is an open application
procedure every two (2) years. This

position reports directly to the Vice Presid=
ent
of Instruction. The TERB

Coordinator shall be evaluated by the TERB. =
The
TERB Coordinator is provided

reassigned time as determined by the Faculty
Senate to perform the duties of the

• Submitting all final signed evaluati=
ons
to Human Resource Services

• Collaborating with the Professional =
Development
Coordinator in programs

that support and encourage each faculty
member’s effectiveness

District/PFF Agreement 80

<=
/p>

The TERB shall be composed of the following
academic employees:

1. TERB Coordinator, who shall be the Chair<=
o:p>

2. Vice President of Instruction or his/her
designee

3. One (1) permanent faculty member “at
large” selected by the Faculty

Senate

4. One (1) permanent faculty member from eac=
h of
the instructional divisions

selected by the Faculty Senate

5. One (1) permanent faculty member from eit=
her
Counseling, Library or

Student Support selected by the Faculty Sena=
te

6. One (1) part-time faculty member selected=
by
the Federation

Faculty members on the TERB serve two-year
terms.

At least six (6) members of the TERB must be
present when decisions regarding

tenure or evaluation reports are made.

<=
/o:p>

Katie asked for in=
put
from the Senate on whether the announcement for a TERB Coordinator replacem=
ent
should finish out the current term with one year remaining or as a new two-=
year
term.

Moti=
on 1 &=
nbsp; &nbs=
p; MSC
Francis, Gowen: The Faculty Senate directs the Faculty Senate President to
distribute a call to all permanent faculty members to fill the position of
Tenure & Evaluations Review Coordinator for a two-year term beginning i=
mmediately.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; There
is nothing in the new contract that specifically addresses this issue. Sena=
tors
agreed that considering the individual in the position would be the first to
work with the new contract and the learning curve involved in any coordinat=
or
position is at least one year, it is preferable to announce the position as=
a
two-year term.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Katie
Townsend-Merino announced that Action item C, TERB Revisions to Evaluations
Procedures, was being pulled from today’s agenda because more time is
needed to review the changes. Senators were asked to review the documents a=
nd
it will be brought back in the fall semester. It was also noted that the new
TERB procedures now direct the Senate to vote for the membership of the boa=
rd.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Katie
also noted that Information item E, Review of Proposed Constitutional Chang=
es,
was also being removed from the agenda. As the Faculty Council did a larger
review of the Constitution and some of the minor changes, they noticed that
there were some additional items that needed to come to the Senate for furt=
her
discussion. It was determined that it would be better to bring this item ba=
ck
in the fall rather than attempt to rush such changes by the end of the
semester.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Katie
Townsend-Merino distributed copies of the TERB Confirmation for divisional
representation and the ballot for the at-large position. She noted that the=
re
was no ballot for the divisional representation because only one faculty me=
mber
submitted their name for each position.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Monika
Brannick, as Committee on Committees Chair, was directed by Katie to send o=
ut
another call for the regular and alternate positions representing the Arts,
Media, Business and Computing Systems division.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Senators
discussed Article 17 in the new contract and noted that no positions for
alternate members are listed. There was agreement that even through it
isn’t stipulated, the Senate can have a list of alternates so that in=
the
event that an elected member resigns there is an immediate replacement by t=
he
next highest vote getter.

Moti=
on 6
amended =
MSC
Dowd, Nebelsick-Tagg: Faculty Senate acceptance of the results of the ballo=
t appointing
Monika Brannick as the at-large member of the Tenure & Evaluations
Review Board, and that the second highest vote getter be appointed as t=
he
alternate at-large member.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Due
to a tie, another ballot was distributed for the alternate at-large member.=

Elec=
tions
Report: =
S=
tan
Levy provided copies of the following Election Committee End of the Year
Report:

Election Committee =
End of
the Year Report

May 2, 2005

=
span>

=
&nb=
sp; =
&nb=
sp; Our Committee met on
numerous occasions to count both Senate and Faculty ballots. On October 4,
2004, the committee convened to discuss faculty voting procedures. Three
recommendations were made (see the attached copy) and forwarded to the Sena=
te.

=
span>

=
&nb=
sp; =
The
committee manually tallied all votes during this past year. The chair will
continue to work closely with the Faculty Council and Suzy in generating
ballots that correctly reflect the new constitutional changes which includes
the three year term for Senators.

=
&nb=
sp; =
By
consensus, the committee wishes to make the following recommendations:

=

=
span>

1. =
When
the Elections Committee counts ballots the highest vote getter shall choose
from the terms available, the second highest vote getter gets the choice of
remaining terms, etc.

2. =
In
an election with only one candidate, a majority of affirmative votes confir=
ming
the candidate will be required in order for the candidate to be elected. If
there is not a majority of confirming votes, the position will be reopened =
and
another election will be held. This would eliminate the last sentence of III B.

B. =
If a permanent vaca=
ncy
occurs within the Faculty Senate within one (1) month of a previous electio=
n,
the next highest vote getter in the just concluded election shall be awarded
the seat.

If the number of candidates is equal to the
number of seats available, then no election shall be held, and the individu=
als
would be automatically appointed.

C. =
Permanent vacancies=
that
occur after one month following the April election will be filled by a elec=
tion
to be held in the last weeks of September and February.

=
p>

D. =
In the event of a
temporary absence, a Senator may designate in writing any other member of t=
he
Senate as proxy to speak for, and to cast votes for the absent Senator. All
proxies must be in the hands of the Vice President prior to the roll call at
any meeting. Any Senator who expects to be unavailable during the summer sh=
all
appoint a proxy and so notify the Vice President in writing.

Stan Levy also ann=
ounced
that as a result of the recent Senate elections, the following permanent fa=
culty
members have been elected or reelected:

<=
/span>

Mark Bealo

Molly Faulkner

Candi Francis

=

Brent Gowen

=
o:p>

Barb Kelber

=
o:p>

Kalyna Lesyna

=

Stan Levy

Jose Rangel

=
o:p>

Fari Towfiq

=
o:p>

Lori Waite

<=
/span>

The following part=
-time
faculty members have been elected or reelected:

Glenn Akers

=
o:p>

Lawrence Hahn

=
span>

Julie Ivey

<=
/span>

Nominations will be
solicited in the fall for the two remaining full-time seats.

<=
/span>

Stan noted that un=
like
other committees, the Elections Committee Chair appoints its members. He is
currently appointing members as the names come in for open positions, but a=
sked
that the procedure be looked at to possibly change the way appointments are
done making it similar to the procedure used by all other committees.

<=
/o:p>

Rese=
arch
Award: &=
nbsp; Ka=
tie
Townsend-Merino noted that although discussion of the Research Award has al=
ways
occurred in Executive Session, she has learned that it is a violation of The
Brown Act to discuss this matter in Executive Session. She added that she h=
opes
Senators will keep the names of the recipient a surprise until she has an
opportunity to notify him or her.

Sue Norton indicat=
ed
that 6 individuals submitted information but only two included samples of t=
he
work that they have done. The committee presented their recommendations to =
the
Senate for a vote and discussion followed on the items submitted.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Senators
hoped that in the future those individuals who are nominating colleagues or
self nominating will include supporting information as directed on the
nomination form so that those reviewing the submissions have as much
information as possible upon which to base their recommendations. Katie
Townsend-Merino indicated that next year when the nomination form is
distributed, she will emphasize the need for backup materials to be provide=
d at
the time of nomination submission.

In our March 10 and April 19 meetings we
clarified with Herman Lee some nagging issues. First, the student may petit=
ion
both an F and an FW to be changed to a withdrawal per BP 417.1:

<=
/span>

=
span>

417.1

Conditions
for Petition to Withdraw

Students
who have verifiable extenuating circumstances beyond their control may peti=
tion
for an exception to withdraw from a classcourse after the ei=
ghth
week of a full semester course, or 50% of a short-term course. The student =
may
petition the Director of Enrollment Services for authorization to receive a
withdrawal (W) in the following manner:

· =
A
formal petition must be submitted to the Director of Enrollment Services by=
the
student, or the student’s representative.

· =
Proof
of the extenuating circumstances being cited as reasons for withdrawal, or
unsuccessful course completion, must be submitted.

· =
The
instructor of each course in question must be consulted. In the event the
instructor of record cannot be contacted, or is unavailable, the department
chair will act on his/her behalf. PalomarCollege defines
extenuating circumstances as serious and compelling reasons which are limit=
ed
to the following:

· =
Illness,
hospitalization, or medical reasons

· =
Employment

· =
Relocation

· =
Illness
or death of a family member or loved one

· =
Incarceration

In both cases the faculty member has the
authority to approve or deny the grade change.Second, the FW acts like an F in
determining the grade point average in that it has zero grade points.

The FW grade was designed to help track stud=
ents
in federal programs. For students in federal programs a last date of attend=
ance
will be requested.In additio=
n the
FW grade allows for flexibility for faculty members and is often used for o=
pen
entry/open exit courses.Beca=
use of
these reasons our recommendation is to keep the grade as an option with the
following amendments to BP 411.1:

For a student who =
has
ceased to participate in a course afterbefore the last day to
officially drop, or withdraw without having achieved a passing grade.who neglected to officially dro=
p the
course, and who did not achieve a passing grade. The “FW” g=
rade
shall be used in determining academic standing.

The consensus of the Academic Standards and
Practices committee is to keep the incomplete grade which is designed to be
used when unforeseen circumstances prevent a student from completing the
assignments of the class per BP 411.2:

Last, we discussed=
the
possibility of changing the drop deadline back to the twelfth week from the
eighth week.Because the eigh=
th
week deadline is in line with the drop deadlines in the UC and CSU systems,=
and
the financial aid deadlines on campus, there was a consensus on the committ=
ee
to keep the drop deadline at the eighth week.

<=
/span>

Discussion followed on the report and Teresa Laughlin outlined the
recommendations of the committee. Because of the flexibility it offers, the=
re
are many faculty members who use the FW, particularly in the open exit/open
entry classes. It is recommended that the option to use it be left up to the
instructor. She also stated that students on federally funded programs who =
use
the FW grade provide an alert to the Financial Aid office.

Monika Brannick stated that she felt the F and FW were the same thing=
and
that she is concerned that it was possible for students to petition either =
one
which was not the intention of the F or FW grade. She questioned the need f=
or
both.

Additional discussion followed. Senators agreed that faculty should
clearly outline in their syllabus what their particular practice is relatin=
g to
W and FW.

Anne Hohman asked Katie Townsend-Merino to obtain clarification from =
the
VPI on the procedure for obtaining signatures for Petitions to Withdraw for
faculty members who have retired or who are no longer employed.

<=
/span>

<=
/span>

This item will be brought back for Senate action on May 9.

=

<=
/span>

Distribution of

Senate Release Tim=
e

to Senate Officers=
/

Council Members: &n=
bsp; Kat=
ie
Townsend-Merino indicated that there was discussion at last week’s
meeting on release time and the Senate did approve the distribution for the
Coordinator and Curriculum Co-Chair positions.She added that because of the loss=
of
the .2 this year, the Faculty Council has discussed how it should be
distributed and recommends 60% for the Senate President, 20% for the Senate
Vice President, 20% for the Senate Secretary, and 20% for the Committee on
Committees Chair.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; This
item will be brought back for Senate action on May 9.

Campus Explorations

’05-06: Ethics: &nbs=
p; &=
nbsp; Barb
Kelber provided copies of a Palomar College Request to Submit Project or Gr=
ant
for Campus Explorations “05-06: Ethics.” Because there is no cl=
ear
process in place on submitting requests for projects or grant money, Barb
created the outline in an effort to provide as much information as possible.
She asked the Senate to review the information and hoped for its endorsemen=
t.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; She
added that the Ford Foundation is offering a grant under an initiative call=
ed,
“Difficult Dialogues,” in which they are looking for 25 program=
s to
award $100,000 each in order =
to
encourage colleges and universities to engage in dialogue about current iss=
ues
in an interdisciplinary way that focuses on teaching and learning. The funds
for the grant will not cover equipment but will cover faculty time, guest s=
peakers
and printing costs.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Barb
and Katie Townsend-Merino are working with Debbie Stanley in the Foundation
office to complete the paperwork by the May 16 deadline. Katie reminded
Senators that this process is a request to apply for the funding. If the re=
quest
is approved by the Ford Foundation, we would have to apply and the applicat=
ion
would come back to the Senate for its approval prior to submission.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; In
response to a question about the funding of indirect costs, Barb indicated =
that
the 11% overhead would come out of the $100,000.

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; This
item will come back for action at the May 9 meeting.

Statewide Academic

Senate Meeting Report: &nb=
sp; Reporting
on her recent attendance at the Statewide Academic Senate meeting, Katie
Townsend-Merino stated that the 75/25 ratio was discussed at length, as wel=
l as
why colleges are having such difficulty making progress towards meeting it.=

&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; The
meeting was adjourned for lack of a quorum but Katie continued with her rep=
ort
on the meeting to those still present.