4 Communication Systems Every Business Should Adapt to Save Money

December 5, 2015

8:00 pm

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In today’s business world, finding a way to save money is more important than ever, especially when it comes to your communication systems. There is no reason to be overpaying for the technology that allows you to connect with your customers, clients, and team members, and there is a variety of great solutions that can help you to cut costs. Find out which systems you should be utilizing in order to get the most out of your business communication budget.

VoIP Phone Systems

Voice over Internet Protocol, or VoIP providers, offer an excellent alternative to a landline phone system. VoIP will transmit phone calls via digital connection, combining the style of a traditional phone call with the accessibility and speed of the Internet. If you have high-speed Internet, a VoIP provider can send you a small router that will connect your cable modem to your telephone line. You’ll still use your standard phones in order to make phone calls like usual, but the VoIP fees that you are charged will be significantly lower than any rate offered by a conventional phone company.

Convenience. Previously only a system that could be used at home, VoIP now offers devices that are so small, you’ll be able to travel with them. Even if you are overseas, you can use your phone line in the U.S. to make calls.

Special features. Most providers will throw in added features to their service, including call waiting, caller ID, and voicemail, among others.

International calling. Unlike a cell phone plan, VoIP providers will allow for international calling at a low price. Most U.S. providers offer free calling to Mexico and Canada.

PBX Phone Systems

PBX phone systems are an excellent tool for business communication. This system is a private telephone network that will be used within a company, and users share a variety of outside lines to make external phone calls. A PBX will connect internal business telephones, and one of the latest developments in this technology is the VoIP PBX, which can use the Internet to transmit calls. There are numerous reasons that you should consider investing in one of these phone systems, including lower operational costs and the fact that the systems are easier to install and configure than traditional phone systems.

Video Conferencing

Regardless of the size of your business, it can be expensive to get all of your team members together for a training session or meeting. This is especially true if you have employees that work remotely or if you have multiple offices or locations. Rather than trying to arrange a way for everyone to meet up, many businesses are utilizing video conferencing to host meetings and conduct training sessions. Yet you can always opt for various innovative ways to improve your video conferencing experience.

Improved business communication. You’ll be able to communicate better with your staff and to get employee feedback about important issues regarding your business.

Increased productivity. A lack of face-to-face communication can sometimes cause misunderstandings within a team. When you implement video conferencing, your staff will be more likely to stay focused on what is being discussed. This can lead to increases in productivity and projects that are being completed faster than ever.

Reduced travel expenses. The ability for you to be in multiple places at the same time without ever leaving your office is a great way to cut costs.

Mobile Systems

When cell phones came to the mainstream foray, they were huge, heavy, and convenient only as a supplement to a traditional phone. But over the past fifteen years, technological advancements have made it easier to scale back telephone landline plans to the bare essentials, and many people have simply abandoned traditional phones altogether. While you can rely on mobile technology to be a cost-effective solution, this plan can have a few drawbacks for businesses and individuals.

The key advantages of mobile systems are:

Unified Contact Number. A single unified number is chosen to give out to friends and business contacts.

Flexibility. These systems can be easily carried around in contrast to traditional phone systems.

If you are fed up with your business communication expenses, it is important to know that there are solutions out there that can keep money in your pocket. Take advantage of technological advances to cut your communication costs and improve the productivity of your systems.

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Peter Davidson works as a senior business associate helping brands and start ups to make efficient business decisions and plan proper business strategies. He is a big gadget freak who loves to share his views on latest technologies and applications.