I’m fortunate to be included in the group attending the Floss Manuals & Google hosted event Documentation Summit. Four really worthwhile and interesting projects were chosen and several freelancers (like myself) are also helping out. The format is part unconference and part book sprint. The goals are promote dialog among the various FOSS folks as well as produce a book about each project in three days. Pretty ambitious!

Dialog is easy, there is never a lack of ideas and suggestions. The projects include KDE, OpenStreet Map, Sahana and OpenMRS. Sahana is an emergency relief and disaster planning project and OpenMRS is a Medical Records System for developing areas. These were the two projects I knew the least about coming into the event but both have greatly impressed me with their scope and team members.

The books will be available for download by this weekend so I’ll update everyone on where to find them. Also, if you’re a developer looking to scratch an itch and help folks, one of these projects might be for you! If you’re a System Admin or make recommendations to organizations who might need a great OpenMRS or disaster planning software, we’ll have a book for you at the end of the week.

The Expo is 27-28th (Wed-Thurs) next week. They will be collecting donations both days all day and will do an install-fest using Edubuntu on both days from 1-4pm. KOC is an amazing group of volunteers who have already setup several Edubuntu labs in the US and Mexico.

Just in time for the holidays; your guide to giving away computers with Ubuntu and Edubuntu or your favorite *buntu. In the past few weeks I’ve been contacted by several organisations who are giving away computers pre-loaded with different versions of Ubuntu. Their stories need to be shared as they are doing some amazing work built upon all your great work in Ubuntu. So here’s a quick guide to how you can help spread Ubuntu and really make a difference in people’s lives all over the world.

Just do it! Individuals everywhere are refurbishing older computers with Ubuntu and giving them to family, friends and local organisations. The steps are easy; locate a system (heck, you are prolly thinking of buying yourself a shiny new one this season so recycle your old machine) and locate a person or organisation who needs a computer. The caveat here is that the person or organisation you’re giving to might need additional support and training so you should be willing and available to do so. And some public schools have guidelines on accepting such items (like wiping the drives and security and filtering software) so do some research.

Volunteer or partner with an organisation who is already doing this work. And there seem to be an ever growing number of them, which is just awesome, but also makes me wonder how we can consolidate some of these efforts for greater effect. Here’s the names of the ones I know of: Partimus, World Computer Exchange, Kidsoncomputers.org, Camara and another effort led by Caroline Meeks of the Sugar on a Stick project. Each of these organisations is recycling systems with FOSS and I’ve learned most of them have chosen Edubuntu as their prime distro. Way to go Edubuntu team!

Here’s a quick plug and summary of each organisation’s work:

Partimus – located in the San Francisco Bay area with wonderful volunteers like Lyz Krumbach and Grant Bowman and led by Christian Enfieldt, this group has created and deployed several computer labs. If you are in the area they are having a fundraiser on Dec. 15, visit their website for more info.

Kidsoncomputers.org – I’m on the board of directors for this one and it’s a small effort led by Stormy Peters but seeing great results. Edubuntu labs have been deployed in Mexico & Argentina, working on India. We work directly with a local organisation and volunteers travel with the laptops and help set up the labs and do training. This helps overcome many customs issues and you get to see your work in action.

World Computer Exchange – These folks have distributed over 27,000 systems! Jack O’Donnell and his group are just amazing. Go to the site to read all about it and volunteer. Jack also helps others on the Edbuntu mailing lists so I hope we are helping him as well.

Camara – Located in Ireland, Gary McDarby and crew recycle machines, load them with mostly Edubuntu and ship via containers to Africa. Wow – another amazing effort and to hear some of the success stories makes you feel pretty good about working on all things Ubuntu. Lots of people who are exposed to an Ubuntu machine then go onto save their money to buy their first computer.

Ubuntu on a Stick is something Caroline Meeks and I talked about and she is working on a project in a local housing project that has many Haitian refugees. They also very much want to take the effort ‘home’ to Haiti to bring computers to education there. No website yet but the are making great progress and Caroline is definitely on the right track to a low cost, effective solution.

If you’re reading a planet feed, you’re probably light years away from the person or child who is having their very first exposure to any technology. Think about that moment, the boot up experience, the first encounter with the desktop and the very first instructions they need to do something like open Tux Paint or Gcompris. Thank you Team Ubuntu on behalf of all those who are getting that opportunity because of your work.

I also find it interesting that all of the organisations have chosen Edubuntu; and it makes sense. It’s a complete solution for these first timers and for many the thin-client solution is an easy deployment. All the software needed to start learning is there. Most of these locations do not have internet connections so a stand alone solution is a must. WCE and Camara send out regular updates via CDs to local servers help overcome the no internet issue. All of the organisations also do custom installations to work with the various hardware they are given (same with many schools who’ve adopted Ubuntu on their own), yet, with a few exceptions, they’re not yet feeding back into the Ubuntu/Edubuntu effort to let our teams know what their needs are. Your thoughts on how we (the Edubuntu Team) can engage these groups is most welcome as each of these groups is or has developed their own recipes for preparing machines as well as training for both local support staff and teachers/parents/users.

Also, all the teams spoke of the need for more mobile phone options. This area is growing faster than any laptop or desktop computing effort and has the potential to reach billions in a very short time. So thanks again, Team Ubuntu – you rock!

Interesting and counter-intuitive article that recommendation letters for women can actually hurt their reputations. It’s sad but true how words like nurturing and caring can be career limiting when aggressive and powerful are the more desired traits in leaders. For me the balance is to be strong and passionate without crossing over into the witch category; being able to live with myself and face the mirror every day while feeling like a decent human being is more important conquering at all costs. Fortunately, lots of great female role models out there in business these days.

Just wanted to set the record straight that the project I’m working on this cycle is the “Ubuntu Developer Manual” and not the Ubuntu Manual Project. Confusing, I know, but two completely different audiences. The Ubuntu Developer Manual project is aimed at the opportunistic developer who wants to write applications for Ubuntu users. We will be using many of the same toolchains that worked for the Ubuntu Manual Project and hope several more of you will join our team to help produce the downloadable PDF. The book will be all about Quickly and there are already several contributors working on sections. You can find more info on the project on the wiki at https://wiki.ubuntu.com/DesktopTeam/10.10/DeveloperManual

We’ll be having a kick off conference call on Friday, 3 December at 17:00 UTC so email or ping me on IRC (dinda) for the dial-in info. If you can’t make that just drop into the #quickly channel to see how you can help. Thanks all!

I just finished Anne Gentle’s book, Conversation and Community; The Social Web for Documentation, aimed at technical communicators in the web 2.0 times. It’s a great guide to anyone looking to work on documentation, marketing or training using collaborative tools and hoping to engage a community to help you along the way. Anne draws on her years of experience as a technical writer first with BMC software, then as a volunteer for OLPC. She’s now with Open Stack and that shows you just how important documentation is to that project; they hired a pro from the start to get things going.

The book chronicles the rise of wiki and other collaborative writing tools that allow anyone to write and edit alongside the need of projects and companies to provide accurate technical documentation. It also discusses the role of the technical communicator as an important part of the software development process. Yes, there is a role for professional writers and editors in FLOSS projects and it’s worth paying for. If you have any doubts, Andy Oram of O’Reilly offers this wonderful quote in his foreward to the book:

“Take the lead to develop and train your community to use a powerful, interactive educational system, and their productivity will soar.”

And put June 3 – 5, 2011 on your calendar if you’re interested in documentation, training or anything to do with open help systems for FOSS projects. Anne, Shaun McCance, myself, and others are putting together a small conference in Cincinnatti, Ohio aimed at everything around writing open source where you’re guaranteed to meet at least 50% of the people on this list of top open source technical writers. We hope you’ll join our conversation.

I’ve already had offers from five parents to give me their kids for this project! I’m looking into the details of this project but it sounds like a winner. The contest is designed to get students ages 13 – 18 involved in open source projects. I have tons of task ieas for these kids as the contest is just not limited to coding but also includes these areas:

Code: Tasks related to writing or refactoring code

Documentation: Tasks related to creating/editing documents

Outreach: Tasks related to community management and outreach/marketing

Quality Assurance: Tasks related to testing and ensuring code is of high quality

Research: Tasks related to studying a problem and recommending solutions

I’ll started a wiki page to help organize things as time to apply is only until Oct. 29. Leave me comment if you are interested in being a mentor and please feel free to help edit the wiki as I just copied the core pages from the GSoC one and they need some editing. Thanks!