Citizen's Guide to Board Meetings

Board MeetingsDid you know? All Village Board Meetings are open for the public to attend?

Agenda Information

Copies of the formal agenda for each Village Board meeting are available the Friday preceding each meeting. They can be viewed at Village Hall or online at MyRantoul.com/AgendaInformation regarding the Village or Agenda may be obtained by calling the Village Administrator’s office at (217)892-6802

Board Study Sessions

are the first Tuesday of every month and begin at 6PM in the Board Room - This is where the Board discusses items on the Agenda that will be up for a vote at the Board Meeting the following week.

Board Meetings

are the second Tuesday of every month and also begin at 6PM in the Board Room. Most discussion takes place at the Study Sessions to prepare the Board to vote at the Board Meeting.

Public Participation

A note from the Mayor:"The Village Board welcomes and appreciates public participation at all Village Board meetings.

At the beginning of every meeting any comments that a resident wishes to make will be heard. These comments may pertain to items on the agenda or can be more general.

All you have to do is fill out the Public Participation Form located just outside the Board Room any time prior to the meeting and hand it to the Village Clerk, Mike Graham, at the meeting.
Thank you for staying involved in our community!"

You can find the Public Participation form here or it will be available at board meetings. There is no need to turn it in ahead of time, however, it is permissible.

Public Participation Rules & Procedures

During Board meetings, the Presiding Officer (generally the Mayor) will provide an opportunity for members of the audience to provide comments to the Board at a specified time.

Those wishing to comment should follow the following procedure:

Fill out the Public Participation Form available here or at the Board Meetings.

Hand the form to the Village Clerk, Mike Graham just before the meeting starts.

The Mayor will announce when it is time for public participation and the Village Clerk will call names to the microphone.

When your name is called approach the microphone.

Address your comments to the Board as a whole; not to individual Trustees.

Limit your remarks to three (3) minutes or less.

The Board and staff will have time to respond if they choose. **Please note that a response is not required and you may be asked to get in contact with the individual staff member or public official relevant to your comment.

Disrupting Meetings:No person shall interrupt, disturb, or disrupt any meeting of the Village Board. Upon direction of the Presiding Officer, any person determined to be disrupting the meeting shall leave the Board Room and Village Hall.

Quick Links:

Some Useful Terms:

Study Session:
Each month the Village Board meets on the first Tuesday to discuss items that will be on the agenda at the Board Meeting the following week. Public input on agenda items is best heard at the Study Session for the Board to discuss before voting on the issue the following week.

Consent Agenda: Routine or recurring matters such as meeting minutes or payment of monthly bills may be placed on the Consent Agenda for approval. The Board has the option of removing any item from the Consent Agenda to consider it separately.

Closed Session: Under Illinois law the Village may discuss certain items in closed session with only the Board and persons relevant to the subject in attendance. Any action on items discussed in Closed Session must be discussed and voted on in a Public Meeting where the Public has an opportunity to address the issue.

Ordinance:
An ordinance is a piece of legislation enacted by a municipal authority. This includes laws as well as approval of new hires, budgets, and projects.

Resolution:
A resolution is a formal expression of the opinion or will of an official municipal body adopted by a vote.