Choose your tone carefully. Confirmation letters should generally be brief and businesslike, but because they are the result of previous contact, you may wish to write in a more personal tone.

Send the letter within a few days of receiving the original letter, report, order, or other document.

Notify all those involved after receiving the letter of confirmation so that everyone is up to date on current happenings.

Be enthusiastic when writing this letter if you are the one who is being interviewed, considered as a guest at a workshop, given the opportunity to speak at a conference or banquet, given the charge to head a fundraiser, etc.

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