REQUEST FOR CIVILIAN HIRE
OR
SERVICES CONTRACT APPROVAL
A Name of HQDA Principal, Army Command, Army Service Component Command or Direct
Reporting Unit Organization:
B Unit Identification Code (UIC):
C Position Title (if civilian hire) or
Project Name for Contract:
D Position Number (if civilian hire) or
Contract Number/Task Order/
Delivery Order Number:
E Position Grade (if civilian hire) or
Contract Manpower Equivalents and Cost:
F Justification for fill (if civilian hire) or Contract (for contracts attach worksheets A, B, C,
and D):
G HQDA Principal, Army Command, Army Service Component Command, or Direct Reporting
Unit Decision:
• Civilian Hiring Decision: Approve Disapprove
• Contracting Decision:
I approve and certify that:
1) this requirement does not include inherently governmental functions;
2) this requirement does not include unauthorized personal services either in the way the work
statement is written or in the way the contract operates;
3) in the case of work closely associated with inherently governmental functions, or non-
competitive contracts, special consideration has been given to using federal government
employees; and
4) this contract (circle all that apply):
a) has been reported in the Contract Manpower Reporting Application (CMRA);
b) has not reported in CMRA, an explanation is enclosed; or
c) the CMRA reporting requirement has been included in the work statement for this new
requirement.
Disapprove
Printed Name, Rank, Position and Date
Signature:
H Worksheets Prepared by: Date:
Signature:
1 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete
Worksheet A (1 of 2) - INHERENTLY GOVERNMENTAL
(This worksheet must be included as part of the Request for Civilian Hire or Services Contract Approval form.)
The following functions constitute inherently governmental functions and may not legally be
contracted. (See the FAIR Act (31 United States Code Section 501), the Federal Acquisition
Regulation (FAR) Part 7.5), and Department of Defense Instruction (DoDI) 1100.22, Guidance
for Determining Workforce Mix.
If the services to be contracted involve any of the following, then the function must be
performed in-house by federal government employees.
INHERENTLY GOVERNMENTAL YES NO
Answer "YES" or "NO" to the functions below that apply based on the work statement or the way
the contract is performed. Any "YES" response to a function below must be performed in-house
and cannot be contracted. (The list below is not comprehensive, as it excludes examples from the
FAIR Act and DoDI 1100.22).
Does the function:
1 Involve contractors providing legal advice and interpretations of regulations
and statutes to Government officials?
2 Involve the direct conduct of criminal investigations?
3 Involve the control of prosecutions and performance of adjudicatory
functions other than those relating to arbitration or other methods of
alternative dispute resolution?
4 Involve the command of military forces, especially the leadership of military
personnel who are members of the combat, combat support, or combat service
support role?
5 Involve the conduct of foreign relations and the determination of foreign
policy?
6 Involve the determination of agency policy, such as determining the
content and application of regulations, among other things?
7 Involve the determination of Federal program priorities for budget
requests?
8 Involve the direction and control of Federal employees?
9 Involve the direction and control of intelligence and counter-intelligence
operations?
10 Involve the selection or non-selection of individuals for Federal
Government employment, including the interviewing of individuals for
employment?
11 Involve the approval of position descriptions and performance standards
for Federal employees?
12 Involve the determination of what Government property is to be disposed
of and on what terms (although an agency may give contractors authority
to dispose of property at prices within specified ranges and subject to
other reasonable conditions deemed appropriate by the agency)?
13 Involve:
i) Determining what supplies or services are to be acquired by the Government
(although an agency may give contractors authority to acquire supplies at prices
within specified ranges and subject to other reasonable conditions deemed
appropriate by the agency);
2 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete
Worksheet A (2 of 2) - INHERENTLY GOVERNMENTAL
(This worksheet must be included as part of the Request for Civilian Hire or Services Contract Approval form.)
ii) Participating as a voting member on any source selection boards;
iii) Approving any contractual documents, to include documents defining
requirements, incentive plans, and evaluation criteria;
iv) Awarding contracts;
v) Administering contracts (including ordering changes in contract performance
or contract quantities, taking action based on evaluations of contractor
performance, and accepting or rejecting contractor products or services);
vi) Terminating contracts;
vii) Determining whether contract costs are reasonable, allocable, and allowable;
and
viii) Participating as a voting member on performance evaluation boards.
14 Involve the approval of agency responses to Freedom of Information Act requests
(other than routine responses that, because of statute, regulation, or agency
policy, do not require the exercise of judgment in determining whether documents
are to be released or withheld), and the approval of agency response to the
administrative appeals of denials of Freedom of Information Act requests?
15 Involve the conduct of administrative hearings to determine the eligibility of any
person for a security clearance, or involving actions that affect matters of personal
reputation or eligibility to participate in Government programs?
16 Involve the approval of Federal licensing actions and inspections?
17 Involve the determination of budget policy, guidance, and strategy?
18 Involve the collection, control, and disbursement of fees, royalties, duties, fines,
taxes, and other public funds, unless authorized by statute, such as 31 U.S.C. 952
(relating to private collection contractors) and 31 U.S.C. 3718(relating to private
attorney collection services), but not including-
(i) Collection of fees, fines, penalties, co sts, or other charges from visitors to or
patrons of mess halls, post or base exchange concessions, national parks, and
similar entities or activities, or from other persons, where the amount to be
collected is easily calculated or predetermined and the funds collected can be
easily controlled using standard case management techniques; and
(ii) Routine voucher and invoice examination.
19 Involve the control of the treasury accounts?
20 Involve the administration of public trusts?
21 Involve the drafting of Congressional testimony, responses to Congressional
correspondence, or agency responses to audit reports from the Inspector General,
the Government Account Office, or other Federal audit entity?
3 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete
Worksheet B (1 of 2) - CLOSELY ASSOCIATED WITH
INHERENTLY GOVERNMENTAL
(This worksheet must be included as part of the Request for Civilian Hire or Services Contract Approval form.)
The following kinds of services are defined as "closely associated with inherently governmental
functions," in 10 U.S.C. 2383(b) (3) and pursuant to 10 U.S.C. 2463, special consideration
must be given to in-sourcing contracts performing the functions listed below.
If the function is closely associated with an inherently governmental activity, then 1) provide an
explanation describing: a) How discretionary authority, decision-making responsibility, or
accountability of Government officials using contractor services or work products with respect to
this contract/task order/delivery order will be maintained, and b) Why the function cannot be in-
sourced at this time; or 2) In-source using the concept plan process.
CLOSELY ASSOCIATED WITH INHERENTLY GOVERNMENTAL YES NO
Answer "YES" or "NO" to any functions below that apply based on the work statement or the way the
contract is performed. (The list below is not comprehensive, as it excludes examples
from the FAIR Act and DoDI 1100.22).
Does the performance involve:
1 Services that involve or relate to budget preparation, including workload
modeling, fact finding, efficiency studies, and should-cost analyses, etc.
2 Services that involve or relate to reorganization and planning activities.
3 Services that involve or relate to analyses, feasibility studies, and strategy
options to be used by agency personnel in developing policy.
4 Services that involve or relate to the development of regulations.
5 Services that involve or relate to the evaluation of another contractor's
performance.
6 Services in support of acquisition planning.
7 Contractors providing assistance in contract management (such as where
the contractor might influence official evaluations of other contractors).
8 Contractors providing technical evaluation of contract proposals.
9 Contractors providing assistance in the development of statements of
work.
10 Contractors providing support in preparing responses to Freedom of
Information Act requests.
11 Contractors working in any situation that permits or might permit them to
gain access to confidential business in formation and/or any other sensitive
information (other than situations covered by the National Industrial
Security Program described in .402 (b))
12 Contractors providing information regarding agency policies or regulations,
such as attending conferences on behalf of an agency, conducting
community relations campaigns, or conducting agency training courses.
13 Contractors participating in any situation where it might be assumed that
they are agency employees or representatives.
4 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete
Worksheet B (2 of 2) - CLOSELY ASSOCIATED WITH
INHERENTLY GOVERNMENTAL
(This worksheet must be included as part of the Request for Civilian Hire or Services Contract Approval form.)
14 Contractors participating as technical advisors to a source selection board
or participating as voting or nonvoting members of a source evaluation
board.
15 Contractors serving as arbitrators or providing alternative methods of
dispute resolution.
16 Contractors constructing buildings or structures intended to be secure
from electronic eavsdropping or other penetration by foreign governments.
17 Contractors providing inspection services.
18 Contractors providing special non-law enforcement, security activities that do
not directly involve criminal investigations, such as prisoner detention or
transport and non-military national security details. However, the direction
and control of confinement facilities in areas of operations is inherently
governmental.
5 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete
Worksheet C - PERSONAL SERVICES
(This worksheet must be included as part of the Request for Civilian Hire or Services Contract Approval form.)
Pursuant to FAR Part 37.104, a personal services contract is characterized by "the employer-
employee relationship it creates between the Government and the contractor's personnel. The
Government is normally required to obtain its employees by direct hire under competitive
appointment or other procedures required by the Civil Service laws. Obtaining personal
services by contract rather than by direct hire under competitive appointment, circumvents those
laws unless Congress has specifically authorized acquisition of those services."
Specific statutory authority for personal services is provided in 10 United States Code §129b for
experts or consultants where the services cannot be adequately provided by the
Department; direct support of a defense intelligence component or counter-intelligence
organization of the Department of Defense outside the United States where the services
are urgent or unique and cannot be practically obtained within the Department; direct
support of mission of special operations command outside the United States where the
services are urgent or unique and cannot be practically obtained within the Department; or 10
United States Code §1091 for carrying out health care responsibilities in medical
treatment facilities of the Department of Defense.
If the services do not meet one of the statutory exceptions listed above, use the following
checklist. If the contract, by its written terms or in the way it is actually performed,
involves any of the following elements, modify the contract or perform it to avoid
creating an employer-employee relationship: (Adapted from FAR Part 37.104 (d)).
PERSONAL SERVICES YES NO
1 The contractor personnel are subject to relatively continuous supervision
and control of a governmental officer.
2 Contractor is performing on a government site.
3 Principal tools and equipment are furnished by the government.
4 Services are applied directly to the integral effort of agencies or an
organizational subpart in furtherance of assigned function or mission.
5 The need for the service provided can reasonably be expected to last
beyond one year.
6 The inherent nature of the service, or the manner in which it is provided,
reasonably require (directly or indirectly), Government direction or
supervision of contractor employees in order to:
a) Adequately protect the government's interest;
b) Retain control of the function involved; or
c) Retain full responsibility for the function supported in a duly
authorized Federal officer or employee.
6 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete
Worksheet D
(This worksheet must be included as part of the Request for Civilian Hire or Services Contract Approval form.)
YES NO
1 Has in-sourcing been considered? Special consideration should be given
to civilians in the following situations:
i) The function was performed by Department of Defense civilian
employees in the past 10 years.
ii) The function is closely associated with the performance of an
inherently governmental function. (See worksheet B.)
iii) The function is performed pursuant to a contract awarded on a non-
competitive basis.
iv) The contracting officer has determined that the contract has been
performed poorly because of excessive costs or inferior quality.
2 Has the contract been accurately reported in the Contractor Manpower
Reporting Application (https://cmra.army.mil/) pursuant to SecArmy
policy? For new requirements, has the Contractor Manpower Reporting
Application (CMRA) Requirement been included in the work statement?
CMRA reporting pursuant to SecArmy policy is being used by Department
of the Army to comply with most of the reporting required by the National
Defense Authorization Act for FY2008, Section 807.
7 of 7 Worksheet Dated: 8/8/2008
Previous versions are obsolete