European Environment Agency

The EEA is the largest European Commission agency, which aims to support
sustainable development and to help achieve significant and measurable
improvement in Europe's environment through the provision of timely, targeted,
relevant and reliable info.

European Network and Information Security Agency

ENISA is the EU’s response to cyber security issues of the European Union.
As such, it is the pace-setter for Information Security in Europe, and a centre of expertise.
ENISA’s website is the European hub for exchange of information, best practices
and knowledge in the field of Information Security.

We undertake framework contracts for Zope/Plone Web development and hosting for ENISA’s websites.

United Nations Environment Programme

UNEP is the voice for the environment within the United Nations system.

We build several Web applications for UNEP, from which the InforMEA, a platform that harvests COP decisions, news, events, membership, national focal points and reports from MEAs and the CITES Virtual College, a learning management system containing training courses for CITES Parties.

Eau de Web is a Romanian software company specialised in Web development. We’re in business in this formula since 2006, but most of us have worked together as a team since 1999.

We attend trainings and conferences all the time and we keep ourselves informed about new technologies, solutions and standards. This allows us use emerging technology when developing applications and also suggest the suitable solutions to our clients when we start new ones.

Our products and services respect modern standards for accessibility, syndication and Web services. Most of our work is open source and that’s the way we like it.

Over the years we worked a lot with content management systems and portal toolkits so we eventually built our own. It’s called Naaya, it’s made in Zope and it’s fully open source. It’s our pride and joy because it’s simple to use, simple to extend and elegant to program. We’ll have a website for it soon.

Web applications’ interoperability is a big component of our work, so we’ve been increasingly involved into the Semantic Web principles and tools, working with SEIS and Open Data guidelines and implementations.

The name

Eau de Web is a paraphrase of eau de parfum, meaning a fragrance of Web, close to its essence.

Eau de Web’s Manifesto

The drives of our activities are the open source culture and the use of open standards due to the benefits of code reuse, openness in participating in projects worldwide, peer review and contributions from a wide community of developers.

The office is located near Arcul de Triumf, in a quiet neighborhood, some of us even bike to work. There’s a fully equipped kitchen, also an espresso machine with the best italian coffee, and an exquisite selection of teas. We don’t cut corners on office furniture and IT - dual monitors and your choice of linux, windows or mac.

We use any excuse to organize a social evening with poker and board games. The company pays for gym membership and the odd wine party. We go to conferences and regularly order technical books.

Open positions 3

Over time we learned to work profesionally. All code is under version control (Eionet’s svn repository, our github account), we write unit tests, any important change goes through peer code review, and we pair program when it makes sense. Deployment to staging and production is automated, and we have specialized people for testing and system administration. We also have close, long-term relationships with our clients , and we work in small iterations with quick feedback.

Eau de Web Privacy Policy

Introduction

This Privacy Policy explains what we do with your personal data, whether we are in the process of interview/hire you for an opening in our team, providing you with a service, receiving a service from you, using your data to ask for your assistance in relation to one of our Candidates, or you are visiting our website.

It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.

This Privacy Policy applies to the personal data of our Website Users, Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates or whom they indicate is an emergency contact. It also applies to the emergency contacts of our Staff. To be clear, if you are a member of Eau de Web’ Staff, you should refer to the Eau de Web’ Staff Privacy Policy which is available on the Eau de Web intranet.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (“Eau de Web” or “us”) can be contacted via email at dpo@eaudeweb.ro .

It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.

If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.

This Privacy Policy applies in Romania.

Short version

What kind of personal data do we collect?

Candidate data

In order to provide the best possible employment opportunities that are a fit to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, age, contact details, education details, employment history, emergency contacts, immigration status, financial information (where we need to carry out financial offers or background checks), and references (and of course you may choose to share other relevant information with us). Where appropriate and in accordance with local laws and requirements, we may also collect information related to your health, diversity information or details of any criminal convictions.

If you would like a more detailed description of the personal data that we collect about you, please send an email to dpo@eaudeweb.ro

To the extent that you access our website we will also collect certain data from you. If you would like more information about this, please send an email to dpo@eaudeweb.ro .

Client data

If you are an Eau de Web customer, we need to collect and use information about you, or individuals at your organization, in the course of providing you services such as:

creating the best products/services that are the right fit for you or your organization;

providing you with maintenance services (or assisting another organization to do so); and/or

notifying you of content published by or with the help of Eau de Web, which is likely to be relevant and useful to you.

If you would like a more detailed description of the personal data that we collect in this way, please send an email to dpo@eaudeweb.ro .

To the extent that you access our website we will also collect certain data from you. If you would like more information about this, please send an email to dpo@eaudeweb.ro .

Supplier data

We need a small amount of information from our Suppliers to ensure that things run smoothly. We need contact details of relevant individuals at your organization so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).

If you would like a more detailed description of the personal data that we collect about you, please send an email to dpo@eaudeweb.ro .

To the extent that you access our website we will also collect certain data from you. If you would like more information about this, please send an email to dpo@eaudeweb.ro

People whose data we receive from candidates and staff, such as referees and emergency contacts

In order to provide Candidates with suitable employment opportunities safely and securely and to provide for every eventuality for them and our Staff, we need some basic background information. We only ask for very basic contact details, so that we can get in touch with you either for a reference or because you’ve been listed as an emergency contact for one of our Candidates or Staff members.

If you would like a more detailed description of the personal data that we collect about you, please send an email to dpo@eaudeweb.ro .

Website users

We collect a limited amount of data from our Website users, which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular.

If you would like to find out more information about what data we collect about you when you visit our website, please send an email to dpo@eaudeweb.ro .

A number of elements of the personal data we collect from you are required to enable us to fulfill our contractual duties to you or to others. Where appropriate, some are required by statute or other laws. Other items may simply be needed to ensure that our relationship can run smoothly.

Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfill our contractual requirements or, in extreme cases, may not be able to continue with our relationship.

Some data, like employment records or contract records are required by law to be kept to a period of even 75 years. For details of the legal bases that we rely on to be able to use and process your personal data, please send an email to dpo@eaudeweb.ro .

How do we collect your personal data?

Candidate data

There are two main ways in which we collect your personal data:

Directly from you; and

From third parties

If you want to know more about how we collect your personal data, please send an email to dpo@eaudeweb.ro .

To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us (like a read receipt for an email). For more information please send an email to dpo@eaudeweb.ro .

Client data

There are two main ways in which we collect your personal data:

Directly from you; and

From third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media).

If you would like to know more about how we collect your personal data, please send an email to dpo@eaudeweb.ro .

To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us. For more information please send an email to dpo@eaudeweb.ro

Supplier data

We collect your personal data during the course of our work with you.

To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us. For more information please send an email to dpo@eaudeweb.ro .

People whose data we receive from candidates and staff, such as referees and emergency contacts

We collect your contact details only where a Candidate or a member of our Staff puts you down as their emergency contact or where a Candidate gives them to us in order for you to serve as a referee.

Website users

We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser. If you would like to find out more about cookies, including what choices are available to you, please check your browser settings.

How do we use your personal data?

Candidate data

The main reason for using your personal details is to contact you regarding employment or other work roles in our teams that might be suitable for you. The more information we have about you, your skillset and your ambitions, the more clear and focused will our discussions be on proper roles. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like reporting, profiling and diversity monitoring (example: how many young graduates we interview to fill an intern role). Where appropriate, we will seek your consent to undertake some of these activities.

For more details on how we use your personal data, please send an email to dpo@eaudeweb.ro .

Client data

If you are an Eau de Web customer, we need to collect and use information about you, or individuals at your organization, in the course of providing you services such as:

creating the best products/services that are the right fit for you or your organization;

providing you with maintenance services (or assisting another organization to do so); and/or

notifying you of content published by or with the help of Eau de Web, which is likely to be relevant and useful to you.

For more details on how we use your personal data, please send an email to dpo@eaudeweb.ro .

Supplier data

The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements.

For more details on how we use your personal data, please send an email to dpo@eaudeweb.ro

People whose data we receive from candidates and staff, such as referees and emergency contacts

We use referees’ personal data to help our Candidates to find employment which is best suited to them. If we are able to verify their details and qualifications, we can make sure that they are well matched with our opportunities. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them. We use the personal details of a Candidates or Staff member’s emergency contacts in the case of an accident or emergency affecting that Candidates or member of Staff .

For more details on how we use your personal data, please send an email to dpo@eaudeweb.ro.

Website users

We use your data to help us to improve your experience of using our website, for example by analyzing your recent job search criteria. If you are also a Candidate or Client of Eau de Web, we may use data from your use of our websites to enhance other aspects of our communications with, or service to, you.

If you would like to find out more about cookies, including how we use them and what choices are available to you, please send an email to dpo@eaudeweb.ro

Please note that communications to and from Eau de Web’ Staff including emails may be reviewed as part of internal or external investigations or litigation.

Who do we share your personal data with?

Candidate data

We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with our clients to increase your chances of securing the job you want, unless you specify otherwise.

If you would like to see a list of who we may share your personal data with, please send an email to dpo@eaudeweb.ro .

Client data

If you are an Eau de Web customer, we need to collect and use information about you, or individuals at your organization, in the course of providing you services such as:

creating the best products/services that are the right fit for you or your organization;

providing you with maintenance services (or assisting another organization to do so); and/or

notifying you of content published by or with the help of Eau de Web, which is likely to be relevant and useful to you.

If you would like to see a list of who we may share your personal data with, please send an email to dpo@eaudeweb.ro .

Supplier data

Unless you specify otherwise, we may share your information with any of our clients and associated third parties such as our service providers and organizations to whom we provide services.

If you would like to see a list of who we may share your personal data with, please send an email to dpo@eaudeweb.ro .

People whose data we receive from candidates and staff, such as referees and emergency contacts

Unless you specify otherwise, we may share your information with any of our clients and associated third parties such as our service providers and organizations to whom we provide services, for example when presenting a candidate to our client, we can say we have good referrals for him, coming from X, his former manager at Y company.

If you would like to see a list of who we may share your personal data with, please send an email to dpo@eaudeweb.ro .

Website users

Unless you specify otherwise, we may share your information with providers of web analytics services and social media services to create a better experience for you with our website.

How do we safeguard your personal data?

We care about protecting your information. That’s why we put in place appropriate measures that are designed to prevent unauthorized access to, and misuse of, your personal data.

For more information on the procedures we put in place, please send an email to dpo@eaudeweb.ro .

How long do we keep your personal data for?

If we have not had meaningful contact with you for a period of two years, we will Delete your personal data from our systems unless we are required by the law to preserve it even for a period of 75 years (for example, a service contract will be archived and stored - because of our obligations to labor and/or tax authorities or in connection with any anticipated litigation).

For more information on our policy for the retention of personal data, please send an email to dpo@eaudeweb.ro .

How can you access, amend or take back the personal data that you have given to us?

Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time.

Data Subject Access Requests (DSAR): Just so it’s clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or Delete such information. At this point we may comply with your request or, additionally do one of the following:

We may ask you to verify your identity, or ask for more information about your request; and

Where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

Right to erasure: In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to “erase” your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data but will keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimize the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.

Right of data portability: If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with a supervisory authority: You also have the right to lodge a complaint with your local supervisory authority, in Romania will be http://www.dataprotection.ro/ .

If your interests or requirements change, you can unsubscribe from part or all of our communication content (for example job role emails or Eau de Web newsletters) by clicking the unsubscribe link in the email, or by updating your email preferences by sending us and email to office@eaudeweb.ro .

If you would like to know more about your rights in respect of the personal data we hold about you, please send an email to dpo@eaudeweb.ro.

Who is responsible for processing your personal data on the Eau de Web website?

Eau de Web controls the processing of personal data on its website(s).

If you’ve got any further questions, or want further details, please send an email to dpo@eaudeweb.ro .

What are cookies and how do we use them?

A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyze traffic and for advertising purposes.

If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

How to reject cookies

If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings

Most web browsers will accept cookies but if you would rather we didn’t collect data in this way you can choose to accept all or some, or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.

For more information generally on cookies, including how to disable them, please refer to aboutcookies.org . You will also find details on how to delete cookies from your computer.

LONG FORM DETAILED SECTIONS

WHAT KIND OF PERSONAL INFORMATION DO WE COLLECT?

So you’re looking for a bit more insight into what data we collect about you? Here’s a more detailed look at the information we may collect. The information described below is, of course, in addition to any personal data we are required by law to process in any given situation.

Candidate data

Depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the information listed below to enable us to offer you employment opportunities which are fit to your circumstances and your interests. In some jurisdictions, we are restricted from processing some of the data outlined below. In such cases, we will not process the data in those jurisdictions:

Name;

Age/date of birth;

Sex/gender;

Photograph;

Contact details;

Education details;

Employment history;

Emergency contacts;

Referee details;

Immigration status (whether you need a work permit);

Nationality/citizenship/place of birth;

A copy of your passport/identity card (this is needed when we create an offer for you and based on that offer, we create the contract);

Social security number (or equivalent in commercial registration) and any other tax-related information (if you’re a PFA/micro or other legal form);

Diversity information including physical or mental health, including disability-related information, when a certificate from a medical doctor is required for employment purposes;

Details of any criminal convictions if this is required, for a role that you are interested in applying for (example legal records are needed to be obtained for financial roles);

Details about your current remuneration, pensions and benefits arrangements;

Extra information that you choose to tell us;

Extra information that your referees chooses to tell us about you;

Extra information that our Clients may tell us about you, or that we find from other third party sources such as job sites;

IP address (when you visit our Website);

The dates, times and frequency with which you access our services;

Please note that the above list of categories of personal data we may collect is not exhaustive.

To the extent that you access our website we will also collect certain data from you. If you would like more information about this, please send an email to dpo@eaudeweb.ro .

Client data

The data we collect about Clients is actually very limited. We generally only need to have your contact details or the details of individual contacts at your organization (such as their names, telephone numbers and email addresses) to enable us to ensure that our relationship runs smoothly. We also hold information relating to your online engagement with Candidate profiles and other material published by Eau de Web, which we use to ensure that our communications to you are relevant and timely. We may also hold extra information that someone in your organization has chosen to tell us. If we need any additional personal data for any reason, we will let you know.

To the extent that you access our website we will also collect certain data from you. If you would like more information about this, please send an email to dpo@eaudeweb.ro.

Supplier data

We don’t collect much data about Suppliers – we simply need to make sure that our relationship runs smoothly. We’ll collect the details for our contacts within your organization, such as names, telephone numbers and email addresses. We’ll also collect bank details, so that we can pay you. We may also hold extra information that someone in your organization has chosen to tell us.

To the extent that you access our website we will also collect certain data from you. If you would like more information about this, please send an email to dpo@eaudeweb.ro.

People whose data we receive from candidates and staff, such as referees and emergency contacts

All we need from referees is confirmation of what you already know about our Candidate or prospective member of Staff, so that they can secure that job they really want. Emergency contact details give us somebody to call on in an emergency. To ask for a reference, we’ll obviously need the referee’s contact details (such as name, email address and telephone number). We’ll also need these details if our Candidate or a member of our Staff has put you down as their emergency contact so that we can contact you in the event of an accident or an emergency.

Website users

We collect a limited amount of data from our Website users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, your browser type, the location you view our website from, the language you choose to view it in and the times that our website is most popular. If you contact us via the website, for example by using the email function, we will collect any information that you provide to us, for example your name and contact details.

If you would like to find out more information about what data we collect about you when you visit our website, please send an email to dpo@eaudeweb.ro.

HOW DO WE COLLECT YOUR PERSONAL DATA?

Candidate data

We collect Candidate personal data in three primary ways:

Personal data that you, the Candidate, give to us;

Personal data that we receive from other sources; and

Personal data that we collect automatically.

Personal data you give to us

Eau de Web needs to know certain information about you in order to provide a tailored job offer. This will enable us to provide you with the best opportunities, and should save you time in not having to search through information about jobs and services that are not relevant to you.

There are numerous ways you can share your information with us. It all depends on what suits you. These may include:

Entering your details on the Eau de Web website or via an application form, as part of the registration process;

Leaving a hard copy CV at a Eau de Web recruitment event, job fair or office;

Emailing your CV to a Eau de Web employee or being interviewed by them;

Applying for jobs through a job aggregator, or when these aggregators redirects you to the Eau de Web website;

Entering your personal details into a Eau de Web microsite; or

Entering a competition through a social media channel such as Facebook.

Personal data we receive from other sources

We also receive personal data about Candidate from other sources. Depending on the relevant circumstances and applicable local laws and requirements, these may include personal data received in the following situations:

Your referees may disclose personal information about you;

Our Clients may share personal information about you with us;

We may obtain information about you from searching for potential Candidate from third party sources, such as LinkedIn and other job sites;

If you ‘like’ our page on Facebook or ‘follow’ us we will receive your personal information from those sites; and

If you were referred to us through an RPO or an MSP supplier, they may share personal information about you with us.

Personal data we collect automatically

To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to us. For more information please send an email to dpo@eaudeweb.ro.

Client data

We collect Client personal data in three ways:

Personal data that we receive directly from you;

Personal data that we receive from other sources; and

Personal data that we collect automatically.

Personal data that we receive directly from you

Both parties we share the same goal – to make sure that you have the best products/services for your organization. We will receive data directly from you in two ways:

Where you contact us proactively, usually by phone or email; and/or

Where we contact you, either by phone or email, or through our staff activities more generally.

Personal data we receive from other sources

Where appropriate and in accordance with any local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including:

From third party market research and by analyzing online and offline media (which we may do ourselves, or employ other organizations to do for us);

From delegate lists at relevant events; and

From other limited sources and third parties (for example from our Candidates to the extent that they provide us with your details to act as a referee for them).

Personal data we collect via our website

To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to us. For more information please send an email to dpo@eaudeweb.ro.

Website users

When you visit our website there is certain information that we may automatically collect, whether or not you decide to use our services. This includes your IP address, the date and the times and frequency with which you access the website and the way you browse its content. We will also collect data from you when you contact us via the website, for example by using the chat function.

We collect your data automatically via cookies, in line with cookie settings in your browser. If you are also a Candidate or Client of Eau de Web, we may use data from your use of our websites to enhance other aspects of our communications with or service to you. If you would like to find out more about cookies, including how we use them and what choices are available to you, please send an email to dpo@eaudeweb.ro.

HOW DO WE SAFEGUARD YOUR PERSONAL DATA?

We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorized access. We do this by having in place a range of appropriate technical and organizational measures. These include measures to deal with any suspected data breach.

If you suspect any misuse or loss of or unauthorized access to your personal information please let us know immediately, by sending an email to dpo@eaudeweb.ro.

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We will Delete your personal data from our systems if we have not had any meaningful contact with you (or, where appropriate, the company you are working for or with) for two years (or for such longer period as up to 75 years when the law or relevant regulators require us to preserve your data). After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.

For those Candidates whose services are provided via a third party company or other entity, “meaningful contact” with you means meaningful contact with the company or entity which supplies your services. Where we are notified by such company or entity that it no longer has that relationship with you, we will retain your data for no longer than two years from that point or, if later, for the period of two years from the point we subsequently have meaningful contact directly with you.

When we refer to “meaningful contact”, we mean, for example, communication between us (either verbal or written), or where you are actively engaging with our services. If you are a Candidate we will consider there to be meaningful contact with you if you submit your updated CV onto our website or take part in any of our projects. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or click through from any of our marketing communications. Your receipt, opening or reading of an email or other digital message from us will not count as meaningful contact – this will only occur in cases where you click-through or reply directly.

HOW CAN YOU ACCESS, AMEND OR TAKE BACK THE PERSONAL DATA THAT YOU HAVE GIVEN TO US?

One of the GDPR’s main objectives is to protect and clarify the rights of EU citizens and individuals in the EU with regards to data privacy. This means that you retain various rights in respect of your data, even once you have given it to us. These are described in more detail below.

To get in touch about these rights, please contact us. We will seek to deal with your request without undue delay, and in any event within one month (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you raise

Right to object: this right enables you to object to us processing your personal data where we do so for one of the following four reasons:

our legitimate interests;

to enable us to perform a task in the public interest or exercise official authority;

to send you direct marketing materials; and

for scientific, historical, research, or statistical purposes.

The “legitimate interests” and “direct marketing” categories above are the ones most likely to apply to our Website Users, Candidates, Clients and Suppliers. If your objection relates to us processing your personal data because we deem it necessary for your legitimate interests, we must act on your objection by ceasing the activity in question unless:

we can show that we have compelling legitimate grounds for processing which overrides your interests; or

we are processing your data for the establishment, exercise or defense of a legal claim.

If your objection relates to direct marketing, we must act on your objection by ceasing this activity.

Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for our communication arrangements or automatic profiling), you may withdraw this consent at any time and we will cease to carry out the particular activity that you previously consented to unless we consider that there is an alternative reason to justify our continued processing of your data for this purpose in which case we will inform you of this condition.

Data Subject Access Requests (DSAR): You may ask us to confirm what information we hold about you at any time, and request us to modify, update or Delete such information. We may ask you to verify your identity and for more information about your request. If we provide you with access to the information we hold about you, we will not charge you for this unless your request is “manifestly unfounded or excessive”. If you request further copies of this information from us, we may charge you a reasonable administrative cost where legally permissible. Where we are legally permitted to do so, we may refuse your request. If we refuse your request we will always tell you the reasons for doing so.

Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements regarding data subject access requests and may refuse your request in accordance with such laws. For more information in relation to your jurisdiction, please send an email to dpo@eaudeweb.ro.

Right to erasure: You have the right to request that we erase your personal data in certain circumstances. Normally, the information must meet one of the following criteria:

the data are no longer necessary for the purpose for which we originally collected and/or processed them;

where previously given, you have withdrawn your consent to us processing your data, and there is no other valid reason for us to continue processing;

the data has been processed unlawfully (i.e. in a manner which does not comply with the GDPR);

it is necessary for the data to be erased in order for us to comply with our legal obligations as a data controller; or

if we process the data because we believe it necessary to do so for our legitimate interests, you object to the processing and we are unable to demonstrate overriding legitimate grounds for our continued processing.

Please note that in certain of the jurisdictions in which we operate, we comply with additional local law requirements regarding data subject right to erasure and may refuse your request in accordance with local laws. For more information in relation to your jurisdiction, please send an email to dpo@eaudeweb.ro.

We would only be entitled to refuse to comply with your request for one of the following reasons:

to exercise the right of freedom of expression and information;

to comply with legal obligations or for the performance of a public interest task or exercise of official authority;

for public health reasons in the public interest;

for archival, research or statistical purposes; or

to exercise or defend a legal claim.

When complying with a valid request for the erasure of data we will take all reasonably practicable steps to Delete the relevant data.

Right to restrict processing: You have the right to request that we restrict our processing of your personal data in certain circumstances. This means that we can only continue to store your data and will not be able to carry out any further processing activities with it until either:

one of the circumstances listed below is resolved;

you consent; or

further processing is necessary for either the establishment, exercise or defense of legal claims, the protection of the rights of another individual, or reasons of important EU or Member State public interest.

The circumstances in which you are entitled to request that we restrict the processing of your personal data are:

where you dispute the accuracy of the personal data that we are processing about you. In this case, our processing of your personal data will be restricted for the period during which the accuracy of the data is verified;

where you object to our processing of your personal data for our legitimate interests. Here, you can request that the data be restricted while we verify our grounds for processing your personal data;

where our processing of your data is unlawful, but you would prefer us to restrict our processing of it rather than erasing it; and

where we have no further need to process your personal data but you require the data to establish, exercise, or defend legal claims.

If we have shared your personal data with third parties, we will notify them about the restricted processing unless this is impossible or involves disproportionate effort. We will, of course, notify you before lifting any restriction on processing your personal data.

Right to rectification: You also have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you. If we have shared this personal data with third parties, we will notify them about the rectification unless this is impossible or involves disproportionate effort. Where appropriate, we will also tell you which third parties we have disclosed the inaccurate or incomplete personal data to. Where we think that it is reasonable for us not to comply with your request, we will explain our reasons for this decision.

Right of data portability: If you wish, you have the right to transfer your personal data between data controllers. In effect, this means that you are able to transfer your Eau de Web account details to another online platform. To allow you to do so, we will provide you with your data in a commonly used machine-readable format that is password-protected so that you can transfer the data to another online platform. Alternatively, we may directly transfer the data for you. This right of data portability applies to:

personal data that we process automatically (i.e. without any human intervention);

personal data provided by you; and

personal data that we process based on your consent or in order to fulfill a contract.

Right to lodge a complaint with a supervisory authority: You also have the right to lodge a complaint with your local supervisory authority. In Romania this authority is here http://www.dataprotection.ro/.

If you would like to exercise any of these rights, or withdraw your consent to the processing of your personal data (where consent is our legal basis for processing your personal data), please send an email to dpo@eaudeweb.ro. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

You may ask to unsubscribe from job alerts/or any ways of email communications at any time. Just please send an email to dpo@eaudeweb.ro.

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during the period for which we hold your data.

WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL DATA ON THE EAU DE WEB WEBSITE?

You can find out which Eau de Web staff is responsible for processing your personal data and where it is located by sending us a request at dpo@eaudeweb.ro

If you have any comments or suggestions concerning this Privacy Policy please follow this link. We take privacy seriously so we’ll get back to you as soon as possible.

GLOSSARY

Candidates

Includes applicants for all roles advertised or promoted by Eau de Web, including permanent, part-time and temporary positions and freelance roles with Eau de Web; as well as people who have supplied a speculative CV to Eau de Web not in relation to a specific job. Individual contractors, freelance workers and employees of suppliers or other third parties put forward for roles with Eau de Web, Clients as part of an MSP offering or otherwise will be treated as candidates for the purposes of this Privacy Policy.

Clients

While it speaks for itself, this category covers our customers, clients, and others to whom Eau de Web provides services in the course of its business.

Delete

While we will endeavor to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so, some of your data may still exist within our systems, for example if it is waiting to be overwritten. For our purposes, this data has been put beyond use, meaning that, while it still exists on an archive system, this cannot be readily accessed by any of our operational systems, processes or Staff.

General Data Protection Regulation (GDPR)

European Union statutory instrument which aims to harmonize European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any national legislation implementing it.

These may include Candidates’ and Eau de Web’ Staff emergency contacts and referees. We will only contact them in appropriate circumstances.

Recruitment Process Outsourcing (RPO) services

Full or partial outsourcing of the recruitment process for permanent employees to a recruitment provider.

Staff

Includes employees and interns engaged directly in the business of Eau de Web (or who have accepted an offer to be engaged) as well as certain other workers engaged in the business of providing services to Eau de Web (even though they are not classed as employees). For these purposes we also include employees of Eau de Web who are engaged to work on Clients’ premises under the terms of RPO or MSP agreements. To be clear, ‘Staff’ does not include only individuals hired by Eau de Web, but also freelancer & contractors that provide services for us (PFA’s and micros). These individuals are treated in the same way as Eau de Web’ Staff and are covered by this Privacy Policy. Likewise, independent contractors and consultants performing services for Eau de Web fall within the definition of a ‘Supplier’ for the purposes of this Privacy Policy.

Suppliers

Refers to partnerships and companies (including sole traders), and atypical workers such as independent contractors and freelance workers, who provide services to Eau de Web. In certain circumstances Eau de Web will sub-contract the services it provides to Clients to third party suppliers who perform services on Eau de Web’ behalf. Please note that in this context, Eau de Web requires Suppliers to communicate the relevant parts of this Privacy Policy (namely the sections directed at Candidates) to their employees.