How To Improve Your Productivity With Mindfulness in the Workplace

There has been rapid growth in workplace mindfulness programs, and there are some compelling reasons why this is a good thing!

“The enormous benefits of mindfulness at work are increasingly being recognized by employers as well as by employees. More mindfulness means more professional productivity and satisfaction, and less absenteeism, `presenteeism’ (where workers are physically present but unproductive), accidents, and workplace stress and the many psychological and physical problems that this causes. Mindfulness improves our work performance and enjoyment because it improves our decision-making ability, the quality of our working relationships, and our leadership.”
— Dr. Stephen McKenzie, author of Mindfulness at Work

What Is Mindfulness?

According to Jon Kabat-Zinn,”mindfulness means paying attention in a particular way; on purpose, in the present moment, and non-judgmentally.”

You do not need to meditate to become mindful. Meditation is a tool to lead people to post-meditative mindfulness. However, as you’ll see, much of the research focuses on meditation.

How Does Mindfulness Work?

Richard Davidson is the founder of the Center for Investigating Healthy Minds at the University of Wisconsin-Madison. A major aspect of the center’s research is neuroplasticity—the ability of the adult brain to change its structure or function in an enduring way. Specifically, 1) You can train your brain to change, 2) that change is measurable and 3) new ways of thinking can change it for the better.

Benefits of Mindfulness in the Workplace

“The implications [of mindfulness in the workplace] are enormous. When you are mindful, you end up healthier, you end up happier. So, with an increase in mindfulness in the workplace, there is lower absenteeism, fewer healthcare costs and there is a reduction in accidents.”
— Ellen Langer, “The Huge Value Of Mindfulness At Work: An Interview With Ellen Langer“

Health

Meditation has some substantial health benefits, including reducing blood pressure, pain response, stress hormone levels and even affecting cellular health. For a look at what it actually does to the body, see this Huffington Post infographic.

Emotional Resilience

In her article “Rewiring Your Emotions“, Sara Begley discusses the idea of harnessing neuroplasticity to change how you respond emotionally to the ups and downs of life. She writes:

“I don’t know about you, but if I’m feeling miserable and someone tells me to just cheer up on the spot, I want to slug them.

Fortunately, the brain’s emotional circuits are actually connected to its thinking circuits, which are much more accessible to our conscious volition. That has been one of Davidson’s most important discoveries: the “cognitive brain” is also the “emotional brain.” As a result, activity in certain cognitive regions sends signals to the emotion-generating regions. So while you can’t just order yourself to have a particular feeling, you can sort of sneak up on your emotions via your thoughts.”

Begley continues with this example: “If the amygdalae is generating negative emotions, the left PFC sends inhibitory signals to the amygdalae, basically telling them to quiet down. As a result, the negative feelings generated by the amygdalae peter out, and you’re not mired in unhappiness or resentment.”

So emotional resilience depends on high activity in the PFC and a strong connection between it and the amygdalae. Begley prescribes mindfulness meditation as one way to strengthen the circuitry that supports emotional resilience.

Happiness

Goleman’s discussion begins with some research done by neuroscientist Richard Davidson, whose work focuses on the emotional dynamics of the brain. Davidson discovered a correlation between left-to-right brain activity and emotional states:

“When we’re in a down mood — irritable, anxious and grouchy — our brain has high activity in the right prefrontal area, just behind the forehead. But when we’re in an upbeat mood — energized, enthusiastic, optimistic — there’s lots of activity on the left side of the prefrontal area.

Each of us has a typical ratio of left-to-right activity when we’re just at rest. And this ratio predicts fairly well our typical, day-to-day mood range.

There’s a bell curve for this ratio, like the one for IQ: most of us are in the middle, with some good days and some bad days. Those who are tipped to the far right are likely to have clinical levels of depression or anxiety. And those whose setpoint tips far to the left are able to bounce back quickly from upsets.”

Goleman goes on to describe a study led by Richard Davidson and mindfulness expert Jon Kabat-Zinn. This study concluded with good news — we can nudge our setpoint to the left!

“Jonny [Kabat-Zinn] taught mindfulness to a group of the biotech workers and had them practice about half an hour a day for eight weeks. Richie [Davidson] measured their brains before and after. The result: at first their emotional setpoint was tilted toward the right — they were, after all, on a hectic, 24/7 schedule. But after eight weeks, the mindfulness group on average showed a greater tilt toward the left.

What’s more, they spontaneously said that now they were in touch again with what they loved about their jobs, with why they had gotten into the field in the first place.”

Thus, the ability to “nudge our setpoint to the left” can make us happier with our work.

Focus

Meditation can be “an antidote for workplace ADD.” One of the biggest problems in the workplace today is what some have called “continuous partial attention.” Attention deficit can harm people’s ability to interact competently, impeding understanding and rapport. Lack of attention also negatively impacts individual job performance. A person’s ability to do his job is directly related to how well he can concentrate and focus.

Mindfulness meditation techniques can overcome workplace ADD by training our minds to focus on what matters in the moment and to resist distractions.

Decision Making

One aspect of good decision-making is the ability to avoid “sunk-cost bias”—our tendency to continue down a path because we’re already so far along. For example, you realize that your job is not right for you. But you don’t look for another job or go back to school, because your current position has consumed so much of your time and effort. In her Greater Good article, Hooria Jazaier, explains research conducted by Andrew Hafenbrack and colleagues. The research abstract states, “In the research reported here, we investigated the debiasing effect of mindfulness meditation on the sunk-cost bias. We conducted four studies (one correlational and three experimental); the results suggest that increased mindfulness reduces the tendency to allow unrecoverable prior costs to influence current decisions.”

In fact, “Close analysis of the latest mindfulness research, with Jochen Reb, Associate Professor of Organisational Behaviour at Singapore Management University, for the upcoming book Mindfulness in Organisations, suggests that mindfulness techniques can have a positive effect on all our widely recognised stages of the decision-making process.” In her article, “How Mindfulness Improves Decision-Making“, Natalia Karelaia lists the four stages of the decision-making process as:

Framing the decision

Gathering information

Coming to a conclusion

Learning from feedback

For each of these four stages, Karelaia explains how mindfulness can have a positive effect on that stage.

When we are mindful, we are fully connected to ourselves and to other people, and this connection allows us to lead ourselves and others from and to shared certainty, rather than individual confusion.

“Being mindful more of the time and mindless less of the time helps us be great leaders because it helps unite [us] in common goals and ways of achieving them, and frees us of our separate ideas about what needs to be done and how. When we experience mindful connectedness with the people we work with, we will be great leaders, whether we’re leading a sporting team or a hamburger shop or a multinational corporation. We are not great leaders regardless of the people we lead, we are great leaders because of them.”
— Dr. Stephen McKenzie, author of Mindfulness at Work

Creativity and Caring

Mindfulness practice has been shown to draw out creativity and caring. In an interesting piece, “It’s Not McMindfulness,” Barry Boyce says, “[mindfulness practice] naturally leads to inquisitiveness about our own minds and examination of how we’re connected to other people, of the causes and effects of our actions. … Leaders touched by mindfulness may find innovations to solve real problems and help make a better life.”

The interview begins with a discussion of “right livelihood.” Here’s an excerpt:

Elisha: When it comes to the workplace, you have found a fundamental flaw in our minds when we think of work, like “Love is for home and discipline is for work.” One of the foundations to bringing mindfulness into the workplace is through an approach called Right Livelihood. Can you tell us more about that and the benefits?

Mirabai: I first heard the words “right livelihood” while learning to meditate in a Buddhist monastery. Meditation teacher S.N. Goenka said, “If the intention is to play a useful role in society in order to support oneself and to help others, then the work one does is right livelihood.” Other teachers expanded on that: Do work that is ethical and helpful to your personal development. Do no harm though your work. Cause no suffering to yourself or others. Use work to nourish understanding and compassion. Remember that all life is interconnected. Be honest, be mindful of what you are doing.

Other topics discussed are:

Mindful Listening: “a way of hearing in which we are fully present with what is happening in the moment without trying to control it or judge it.”

Walking meditation: “the practice of paying close attention to the ordinary action of walking, a helpful practice for people at work, who usually walk at least sometimes during the day.”

A compassion practice known as “Just like me” (“Just like me, this person has known physical pain. Just like me, this person has done things she regrets. Just like me, this person wants to be happy….” and so on)

Watch for the companion article “Introducing Mindfulness into the Workplace” on Friday!

This is part one of a two-part series, Mindfulness in the Workplace, by Carol Preibis of Ahh The Simple Life. Don’t miss part two on Friday! If you’re a regular reader of the CCC blog, you’ll recognize Carol as a contributor. Thanks, Carol!

Carol is passionate about food, recipes and cooking.

Carol Preibis and her sister Michele value the Simple Life and want to help you shed the complicated nature of today’s world. They share insights on food, decorating, stress relief and living more simply, while actually enjoying day-in, day-out living. Looking for a scrumptious, healthy recipe? Trying to figure out how to have fun on a budget? Head to Ahh The Simple Life to start feeling better and getting more out of your life.