United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport

UN/EDIFACT

Message Type : BALANC
Version : D
Release : 11B
Contr. Agency: UN
Revision : 2
Date : 2012-08-14
SOURCE: TBG12 Accounting and Auditing, Registration, Financial Information
Services
CONTENTS
Balance message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Balance message
(BALANC) to be used in Electronic Data Interchange (EDI) between
trading partners involved in administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message used to exchange enterprise related balances between the
enterprise and whoever may use them for the purpose of accounting,
auditing, cost accounting, consolidation, financial analysis, etc.
1.2 Field of application
The Balance message may be used for both national and international
applications. It is based on universal practice related to
administration, commerce and transport, and is not dependent on the
type of business or industry.
1.3 Principles
The accounting and auditing partners of an enterprise require
accounting information, most of which is of a common nature. In
order, therefore, to cope with the practice, an enterprise (parent
company, subsidiary, division, etc.), a service bureau, a chartered
accountant or an auditor - referred to as a sender - may transmit
balances to the various parties involved - known as recipients -
such as another enterprise (parent company, subsidiary, division,
etc.), another service bureau, another chartered accountant or
another auditor. The trial balance is based on the accounting
entries reflecting the activity of the enterprise and the chart of
accounts. It enables the preparation of the financial statements.
The term balance is taken to mean an accounting document that for a
given period, consists of a list of all accounts from the same
accounting system. Each account indicates debit or credit total
amounts in local and foreign currencies. The balance can be
transmitted at a given moment for control purposes. The message
BALANC contains information concerning a balance for a given period.
The frequency of this message ranges from daily to annually.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment table
which indicates mandatory, conditional and repeating requirements.
00010 UNH, Message header
A service segment starting and uniquely identifying a message. The
message type code for the Balance message is BALANC.
Note: Balance messages conforming to this document must contain the
following data in segment UNH, composite S009:
Data element 0065 BALANC
0052 D
0054 11B
0051 UN
00020 BGM, Beginning of message
A segment identifying the balance message.
00030 DTM, Date/time/period
A segment containing balance opening and closing dates and its
preparation date.
00040 RFF, Reference
A segment containing the number of the balance linked to the
message and its version number.
00050 CUX, Currencies
A segment providing currencies which are specific to the balance
message.
00060 FTX, Free text
A segment containing free text information, in coded or clear form,
giving additional clarifications solely concerning the summary
section. In computer-to-computer exchanges such text information
will normally require the receiver to process this segment
manually.
00070 Segment group 1: NAD-RFF-SG2
A segment group giving information on sender, recipient and
intermediary.
00080 NAD, Name and address
A segment to identify a party.
00090 RFF, Reference
A segment to provide references which are specific to the
concerned party.
00100 Segment group 2: CTA-COM
A segment group to identify contacts and related communication
numbers.
00110 CTA, Contact information
A segment to provide contacts related to the party.
00120 COM, Communication contact
A segment to provide communication numbers of the contact.
00130 Segment group 3: CCI-CAV
A group of segments to provide accounting, fiscal, social or legal
characteristics of the enterprise accounting balance.
00140 CCI, Characteristic/class id
A segment to identify a characteristic.
00150 CAV, Characteristic value
A segment to provide the value of the characteristic.
00160 Segment group 4: LIN-MOA-DTM-RFF-QTY-SG5
A segment group providing the following relevant information for a
given period of the balance : account number and its
identification, period, quantity, stated value and record number.
00170 LIN, Line item
A segment indicating the trial balance line number within the
message.
00180 MOA, Monetary amount
A segment containing detailed information about debit or credit
trend of the amount, the amount itself in local and original
currency and the currency code relating to these amounts.
00190 DTM, Date/time/period
A segment giving detailed information on the opening and closing
dates of account.
00200 RFF, Reference
A segment containing a reference number which may be a journal
page number (folio) and sequence number within the folio (line)
as a single reference number or a serial number assigned at
bookkeeping entry level (record number) for a given period.
00210 QTY, Quantity
A segment specifying the quantity and the measure unit relative
to the amount of the accounting trial balance.
00220 Segment group 5: CPT-SG6
A segment group containing detailed information identifying an
account.
00230 CPT, Account identification
A segment containing detailed information identifying the
treated main account number and its subsidiary account
numbers.
00240 Segment group 6: CCI-CAV
A group of segments to provide accounting, fiscal, social or
legal characteristics of the account.
00250 CCI, Characteristic/class id
A segment to identify a characteristic.
00260 CAV, Characteristic value
A segment to provide the value of the characteristic.
00270 Segment group 7: EQN-MOA
A segment group providing information on trial balance amounts and
quantities. This group provides totals for verification purposes.
00280 EQN, Number of units
A segment specifying the number of balance lines for a given
period relative to the balance message.
00290 MOA, Monetary amount
A segment adding up the total amounts in local and all foreign
currencies in the balance message.
00300 Segment group 8: AUT-DTM
A segment group to provide authentication information.
00310 AUT, Authentication result
A segment to provide authentication results.
00320 DTM, Date/time/period
A segment to provide the date of authentication.
00330 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the control
reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AUT Authentication result
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
COM Communication contact
CPT Account identification
CTA Contact information
CUX Currencies
DTM Date/time/period
EQN Number of units
FTX Free text
LIN Line item
MOA Monetary amount
NAD Name and address
QTY Quantity
RFF Reference
UNH Message header
UNT Message trailer