General Ledger

Department Numbers

The department number identifies the administrative unit responsible for administering the funds. Department numbers consist of four digits within a range of 0000-7999 and are assigned by the Accounting Office to each administrative unit within the University.

A department number is required for every revenue, expense and transfer financial transaction. PeopleSoft/Oracle reports, queries, and on-line inquiries can be run to extract revenue, expense and transfer information.

Department numbers are assigned so that the number ranges are grouped in their divisions and colleges, so the numbers reflect the organizational structure of the university.

NDSU’s department number structure in PeopleSoft/Oracle is as follows:

PeopleSoft Department Numbers

Division

Begin

End

Non-University Departments

0000

0999

President

1000

1999

Provost and Academic Affairs

2000

2999

Finance and Administration

3000

3999

Research, Creative Activities and Technology Transfer

4000

4499

Information Technology

4500

4599

Equity, Diversity and Global Outreach

4600

4699

Reserved for future

4700

4999

Student Affairs

5000

5999

University Relations

6000

6999

Agriculture

7000

7999

Departments should make sure their department name is properly reflected on the administrative system. If there are changes to a department or college name, or a restructuring of the organization, please notify the Accounting Office so the administrative system properly reflects those changes.