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How to Manage User Access

Monday, 2 April 2007 12:00 AM

To create special access for a new User, navigate the area
of the webite you wish to create special access to and select the Manage
Access option from the IASP 5.0 administration tools (mouse over the IASP
icon):

Select the User's email address via the User Picker (the User must have
CONFIRMED their User registration before appearing in the User Picker)

Select the specific End Date the access should expire or select
'Perpetual' for ongoing access

Set 'Access' to the required level

Set 'Type' to 'Read' (unless you are creating Administration access for
an administrator, in which case select: 'Write').

Click 'Save'

The new User will now appear in the table with the relevant access level
alongside their e-mail address.

One of IASP's stand out features is the integrated Access Management System
that allows website administrators to password protect virtually any area
of content within their website.

There are two steps to create password protected areas within your website:

1/ Set the Access Level of the relevant content area(s).

Depending on the configuration of your website, various content
editors will contain an Access Level dropdown
field.

The Access Levels available are:

Public

Registered User

Member Level 1

Member Level 2

Member Level 3

Administrator

All visitors can access Public areas of your website.
Any visitor who has completed the registration process on
your website can access Registered User areas of your website.
You can either manually create (or sell via a Membership
package) access for Member Level 1, 2 and 3 users.
You must manually create Administrator access for users
to either your entire website or any specific area within it.

Note: Where an Access Level dropdown appears in a content
editor on your website it will be accompanied with a Yes/No checkbox field
titled: Display in Menu (or Display in Lists).
This gives you the option of selecting to hide all links
to the password protected area(s) of your website from visitors who are not
logged in with relevant permissions. Alternatively, if you do not select
this option, the password protected area(s) will display in navigation
menus or list views of your website to public visitors, however, a
login prompt will appear to non-logged in visitors when they try
to access these area(s).
You can customise the login prompts within the IASP
Control Panel > Automated Messages area.

2/ Once you have set the relevant Access Levels of the areas of your
website you want to password protect you can then create the access
permissions for individual or groups of uses by selecting the
Manage Access option in the IASP Administration
Tools Menu.

Note: Selling automated Member Access via
an e-commerce transaction is available - please contact IASP for more
information.
Creating (or selling) Group Access requires integration
of special functionality by IASP and is not a standard option with all IASP
websites. Please contact IASP for more information.

When you select the Manage Access option within the IASP
Administration Tools, a table displaying all current users with special
access to the relevant area of your website displays (as pictured with the
full version of this article).

To create special access for a new User:

Select the User's email address via the User Picker (the User must have
CONFIRMED their User registration before appearing in the User Picker)

Select the specific End Date the access should expire or select
'Perpetual' for ongoing access

Set 'Access' to the required level

Set 'Type' to 'Read' (unless you are creating Administration access for
an administrator, in which case select: 'Write').

Click 'Save'

The new User will now appear in the table with the relevant access level
alongside their e-mail address.

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