Deputy president

The deputy president's duties are to chair meetings or act in place of the president in the absence of the president or when requested to do so by the president. These duties are stated in clauses 29.3 and 29.4 of the Rules.

In addition to this, the Board has endorsed the following statements regarding the deputy president's role and responsibilities.

Role

The role of the deputy president is to:

ensure continuity of leadership at all times; the president, deputy president and CEO will communicate on issues and work as a team

ensure Board members are advised of executive decisions on important issues at the first opportunity

attend a range of meetings with councillors and MAV representatives in each of the twelve regions at least once a year.

Responsibilities

The deputy president's responsibilities are to:

deputise for the president in the absence of the president or when requested by the president or CEO

support the president in the leadership role

perform promotion, public relations and other functions at the request of the president or the Board

chair meetings convened by the MAV of their metropolitan or rural constituencies.

In addition to this the Board of Management has endorsed the following statements regarding Board members’ roles and responsibilities.

Role

The role of Board members is to promote the MAV and its policy aims, and represent their region at the MAV.

Responsibilities

While details of the consultation processes between Board members and their regional representatives will be a matter for each member to negotiate, members will:

have regular contact with their MAV representatives

provide a regular report to MAV representatives, which will comprise as a minimum information about the monthly Board decisions. This information will be developed by the organisation and provided to Board members by the organisation

meet in person with MAV representatives from their region at MAV-sponsored functions where possible

be available for feedback from MAV representatives

promote the role of the MAV representative and encourage councillors to become representatives.

Also, Board members will:

report to State Council and annual meetings on their region’s perspective on issues when requested

attend any meeting or function in their regions where the president or a deputy president is present, where appropriate

undertake representation on committees, working groups and other groups as requested by the Board

maintain a watching brief on regional issues and developments.

Obligation to vote

All Board members present at a Board meeting must vote unless they are prohibited from doing so.

In addition to this the Board of Management has endorsed the following statements regarding representatives’ roles and responsibilities.

Role

The role of representatives is to promote the MAV within the member council and the sector. They should also participate and offer expertise by nominating for committees or working groups in areas of interest.

Responsibilities

The representatives’ responsibilities are to:

represent the interests of the member council by presenting their position

liaise with regional Board members

liaise with the president, deputy presidents or CEO on appropriate issues

attend other MAV meetings and regional Board group meetings where possible.

Corporate, incorporated association and not-for-profit organisation reports usually include information about Board members (such as formal qualifications, post-nominals and memberships), their activities in their position and payments or benefits from activities where expenses were claimed.

This means information needs to be collected about Board meetings, members and related expenses.

In addition to this the Board of Management has endorsed the following statements in relation to corporate reporting.

The MAV will report annually on attendance at Board meetings and all activities against which expenses have been claimed.

The Board will also act on any matters as requested by the CEO or president for corporate and legal purposes. It will also supply a corporate biography in accordance with the pro-forma provided by the MAV.