As we are coming into the home stretch to going live for our Round Two districts (Cloverleaf and Brunswick), we would like to offer some tips for a successful payroll parallel:

Make sure you have all of the necessary staff available the week of your payroll parallel. Your trainer will serve as a floater.

Make sure that each staff member has access to dual monitors. It will be important for them to be logged into both State Software and eFinancePLUS at the same time so that they can compare the data between the two systems.

Print a pay journal in name order from State Software prior to the start of the parallel.

It is recommended that your pay runs are numbered 001, 002, 003 etc.

It is recommended that your payroll descriptions are yearmonthday; example 20160916.

Do not clear month or quarter totals until you have completed running STRS, SERS, and all reports.

Familiar yourself with all pre-calc and pay calc reports. Note: The reports for pre-calc and pay calc are different.

Create a file to save all payroll reports in. You will need to access these reports for your auditor.

Recommendation is 2 pre-notes to the bank prior to parallel payroll. Bank needs to verify receipt of file and information.

Do not go past “pre-calc” in your “live” environment. Your files will need to be copied over to your “test” environment to continue beyond “pre-calc” in your parallel.

If you are thinking of making the move to eFinancePLUS (eFP), below are some benefits and tips to preparing for the migration:

Benefits of a Statewide Support System:

Build and maintain a communities of best practice around ERP adoption, implementation, and ongoing use