Product Prices

Product Information

This screen allows an Invitbox Administrator to add or update the default settings for a given Product.

Each field is described in more detail below:

Product Code *

Should be entered exactly as it appears on the Supplier's invoice

Product Description *

Should be entered exactly as it appears on the Supplier's invoice

Default GL Code

If this Product is ALWAYS written to the same GL Code in your Accountancy Software then select the default GL Code from the list provided.

Never Populate

If the Product does not have a Default GL Code and the Product is assigned a GL Code in the In Tray then Invitbox will remember the choice and update the Default GL Code accordingly.

Put a tick in this box if you do not want this behaviour, ie. there is no default GL Code for this Product.

* Please note that each Product must have a Product Code or a Product Description or both.

Price Information

This screen can be used to add a Price to a Product or to maintain a Price List for a Product.

Add a Price

If the Product does not have a Price then you will see the following fields :

Effective From

Mandatory; the date that the Price came into effect

Unit Price

Mandatory; the cost of the Product exclusive of Tax and after all discounts and deductions have been applied

Tolerance

if the Unit Price varies slightly from one invoice to another then add a value in this field.

Example : Unit Price = $10, Tolerance = 2% - the Price Checker will not only flag the invoice as being overcharged if the Price of this Product exceeds $10.20.

Maintain a Price List

If the Product has one or more Prices then you will see the Price List which shows how the Price has changed over time. Each row in the Price List will show the Price information plus one of the following icons :

one or more Prices exist for this Product but there is no Current Price

this is the Current Price for the Product

there is a Current and Future Price for the Product

this Product has a Future Price, ie. it is not effective yet but will be at some point in the future

From the Price List screen it is possible to Add, Edit or Delete a Price.