2.Minutes: Minutes from the 2012 AGM were read,
approved and signed by Tim Mawer. Factually correct. No matters arising.Also handed out were “Comments from the
summary of completed surveys received”

3.Chairman’s Report:The Chair reported that it had been a busy year for the hall. The
internal refurbishment has been completed with the purchase of a commercial
cooker and general improvements to the kitchen; storage cupboards in the Supper
Room; and a programme of general maintenance overseen by Alan Sherwood and
Graham Paterson.

Linda Sherwood et al has
been modernising the legal footing of the VH. The trustees of the Hall are now
the committee members with adequate insurance protection. Almost completed the
registering of the land upon which the Hall sits, updating the deeds and
formalising boundaries with adjacent land owners.

In accordance with the
questionnaire, we have tried to broaden events at the Hall with a Bar Night
which is on the last Friday of every month. We have had a film night, local
history talks, jewellery classes and a craft class.Zumba classes are also to begin on Thursday
21st March.

The Hall now has the
status of a Community Hub, run by Rural Action Yorkshire, who has given us
support to run a luncheon club for which we have been given a £500 grant for
the purchase of cooking equipment.

We have had a good year
with our regular events. The Summer Produce Show was a particular success as it
was held in the hall rather than the large marquee, thus making a profit. The
pantomime was very successful.

In addition, in June
there was the Queens Diamond Jubilee. The Hall hosted a Jubilee tea,
photographs and a village walk and the hall was filled with so many local
people. In November, the Hall held a concert with the band “From the Jam” with
300 attending. With the help of sponsorship this event made around £4,000
profit. Many thanks to the incredible work by Jeff Thirlbeck who organised the
biggest event the hall has ever seen.

There have been changes
to the Committee with Ian Greaves standing down as Chairman, many thanks to him
and Julia for all their work on the Committee especially the Summer Show.Ann Marchbanks is leaving us after 14 years,
originally as a member of the Wine Circle and many thanks for all her hard
work.We have two new members in Martyn
and Moira who have worked hard in their new role.

Our next project, which
was highlighted as a problem on the questionnaire, is to improve the car park.
With funding from a Lottery grant and the proceeds of the “From the Jam”
concert we are close to the required amount to level and tarmac the whole
frontage of the village hall. We continue to apply for funding streams when
they become available and use the money to improve the Hall.

We are celebrating the
Hall’s Diamond Jubilee in December this year and would like to celebrate with a
1950’s style theme.

So, a busy but good year
for the Hall. We thank everybody for their support and without the people we
don’t have a village hall so it is vital that we use the hall otherwise we will
lose it.

4.Treasurer’s Report: The Treasurer would like to thank David Taylor
for auditing the accounts and said this was much appreciated.

PETTY CASHopened £11.00CURRENT
ACCOUNT opened £4,109.00

closed£11.00closed£9,322.00

This financial year 2012
has been another busy year for the Hall and its Committee. Although the weather
and the lack of interest in some events lead to some being cancelled namely The
Big Breakfast, Tea in the Hall and The Easter Egg Hunt, these have or will be
resurrected in the coming year. The
Ceilidh was removed to make way for the “From the Jam” concert which was a
major success in terms of financially, as well as the organisation of it. The
biggest event I believe in terms of numbers the Hall has ever held.It bought in a profit of £3,943.A big thanks to Tim Mawer and Jeff Thurlbeck
who organised the event.

The Pantomime again was a
huge success, again it was a sell out and had an extra nights performance
bringing in a profit of £1,728.A big
thank you to all those who are involved in it. Interestingly, the Produce Show
reversed its fortunes in actually bringing in a profit for the first time ever
of £550 as opposed to the big loss on the year prior of £1,162. This was mainly
down to the scrapping of the marquee and a days decent weather.

A new event, the Recycle
Sale raised £222.00 profit.Also new was
the History Talks which made £104.00 The Queen’s Jubilee bought in a profit
after the gifts of the coins to the children of £268, this figure also contained
the sale of the photographs from it.

Film Night lost £8.00 but
I believe that those that came had a thoroughly enjoyable night.

Whilst the Hall hopes to
make a bit back on its events, its aim is to be diverse, to appeal to all
members of the local community, hence some events are always going to be more
popular than others, and more profitable and vice versa.

received.It shows a loss on the balance sheet but it hasn’t taken into account
the £300 which was paid in at the start of the current year or the replenished
stock to the value of approximately £200 so all in all its true balance is a
profit of possibly around the £400 mark.

The overall event for the
year amassed a total of £6956.00 not including hall hire up by £4968 on the
previous year.

Hall Hire was up by £136 to £2706.00 most of
this is attributed to private hire which rose from £886 to £1261.00. Overall
income for the year rose £3774 to £9,661.00.

Donations – there were no real large donations
to record from this last year.

Expenses were down on the year as there was
less major works this year. One thing to note were the arrival of a new cooker
@ £362.28 and the kitchen floor and cupboards in the Supper Room which all came
to a total of £2651.33 of which we were able to acquire two grants to the total
of £1290 thanks to Sue Farr.

Insurance shown on the
balance sheet of £294 included a rebate of £800 in which we changed insurers
mid year. We therefore had to pay £1106.25 to another insurer but it accounts
for only 6 months charge and 18 months bought forward to this current year in
charges.

Likewise, the electric
and water had been estimated low at the end of the previous year then actually
read in the beginning of the current year of these accounts.

Conclusion An excellent year for the Hall with
the Jam concert grossing most of the extra profit giving us a profit of £5,213
on the year as opposed to a loss of £1,190 on the year prior.The Hall is in good financial standing and is
becoming a modern and vibrant hall to which it is being well used, given the
current economic climate, long may it continue.

From myself and the
Committee may I say a big thank you for your attendance and support over the
last twelve months and look forward to your help and support for the
forthcoming year.

No questions were
forthcoming.

5.Election of Officers

Tim Mawer as Chairman,
Ian Tallentire as Treasurer and Alison Brooks (in her absence) as
Secretary- all proposed and seconded to
keep their positions.

6.Any other Business

Web site not showing up
on Google searches.

Lilian Brooks stated that
the recent Big Breakfast was an eggcellent event and many thanks to Martyn Dean
and his team of merry leprecorns.

Flyers to be increased to
165 as some residents were not getting theirs.

Linda Sherwood proposed
that a Youth representative on the Committee would be a good way of improving
communication with the younger residents of the two villages.

A big thank you to the cleaners who
have done a great job throughout the year keeping the Hall in its pristine
condition.