Share This Job

Senior Manager Administrative Assistant

Job Description

Under general direction, the incumbent is responsible for performing a full range of advanced, diversified secretarial and administrative functions, typically of a responsible and confidential nature for a senior leadership member and requiring broad and comprehensive experience, skills and knowledge of organization policies and practices. This may include, but will not be limited to, diary management; scheduling meetings and booking meeting rooms; arranging travel itineraries and coordinating travel arrangements including booking travel tickets and settlement of related expenses; preparing and distributing minutes of meetings; maintenance and ordering of office supplies. Screens telephone calls and resolves routine and complex inquiries. S/He will have corporate interface, across many levels of the organization, at senior executive level but more often at senior manager level and potentially with external clients. The incumbent will therefore need to be articulate and sensitive to the culture and diversity of the audience. S/He will screen telephone calls and may be expected to apply independent judgment when resolving both routine and complex inquiries. S/he should be able to compose correspondence, and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects of moderate complexity. May utilize the assistance of one or more lower level secretaries on a reporting or project basis.

Qualifications

Typically requires a high school education or equivalent. The qualified candidate will have a solid background of administrative experience at senior manager level. More than 6 years experience required. Must have a high level of interpersonal skills to handle sensitive and confidential issues. Must be able to interact and communicate with all levels of the organization. Must proficient in Excel, PowerPoint and other Microsoft Office Suite products. Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines. The candidate should have good math skills, excellent oral/written communication skills as well as organizational/interpersonal skills. Makes independent decisions regarding planning, organizing, and scheduling work. For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

Client Technology Solutions provides our business partners with client-focused, technology-based solutions. These enhance their ability to be successful through world-class software solutions and leading-edge infrastructure. Client Technology Solutions provides employees with the tools and resources to enhance their professional qualifications and careers.