Welcome to Whitehouse Retail Limited - Established in 1974

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Privacy Policy

Privacy Policy

Introduction

Whitehouse Retail Limited is committed to protecting the privacy of our employees and customers and takes its responsibility regarding the security of their information very seriously. We will be clear and transparent about the information we collect and what we will do with this information.

The policy sets out the following:

What personal data we collect and process about you in connection with your relationship with us as a customer / employee.

Where we obtain the data from

What we do with the data

How we store the data

Who we transfer / disclose the data to

How we deal with your data protection rights

How we comply with data protection rules

All personal data is collected and processed in accordance with EU data protection laws

Whitehouse Retail Limited is the data controller of all personal information that is collected and used about Whitehouse Retail Limited employees, customers and suppliers. Whitehouse Retail Limited is registered with ICO registration number ZA356471 and registered office at 65 Buncrana Road, Londonderry, Northern Ireland BT48 8LB.

How we use your information:

We will only process your personal data where we have a legal basis for doing so. The legal basis will depend on the reasons we have collected and need to use your personal data for.

We use your information primarily as part of the day to day running of the business. We process information to enable us to buy and sell our products and services; maintain our own accounts and records; support and manage our employees; use of CCTV for security and crime prevention purposes.

We also process your personal data in the following circumstances:

Verify your identity

Comply with legal obligation

You have consented to us using your personal data

It is in our legitimate interests in operating as a money exchange business so that we can enter into a money exchange contract with you

It is in our legitimate interests in acting as an employer

Comply with laws and regulations that apply to us and to protect our business, our customers and employees.

where we have a legal right or duty to use or disclose your information (for example in relation to an investigation

What personal data we collect:

Personal data means any information relating to you which allows us to identify you, such as your name, and contact details. We collect this information from the information you give us and from communications you exchange with us via letters, emails, and telephone calls.

We collect and process various categories of personal information, including basic information such as name and contact details, and further personal information including date of birth, gender, nationality,passport or ID number and country of issue. We will also collect and process information about financial circumstances, accounts and transactions.

We also process sensitive classes of information that may include: racial or ethnic origin; religious or other beliefs; visual images, personal appearance and behaviour; criminal proceedings and behaviour

Most of your information will have been provided by you, or created through your use of our services. We also collect information from the technology you use when dealing with us (online banking, public sources)

Where permitted by law, we may process information to comply with laws relating to money laundering, fraud, terrorist financing, and for international sanctions.

How long we keep your information

We will not retain your data for longer than necessary to fulfil the purpose it is being processed for.

Different retention periods apply for different types of data. For money exchange service we will retain data for 5 years after the end of the relationship , however the longest we will normally hold any personal data is six years.

When we no longer require your personal data, we will securely delete and destroy it.

Security of personal data

We follow strict security procedures in the storage and disclosure of your personal data, and to protect it against accidental loss, destruction or damage. We may disclose your information to trusted third parties for the purposes set out in this Privacy policy. We require all third parties to have appropriate technical and operational security measures in place to protect your personal data, in line with EU law on data protection rules.

International Data Transfer:

Whitehouse Retail Limited operates in Northern Ireland, and all information is held within the U.K. We do not transfer information to other countries.

Sharing your information outside Whitehouse Retail Limited

We keep your information confidential and will only share your information outside of Whitehouse Retail Limited for the purposes mentioned in our privacy notice. This may include sharing with third parties such as government bodies, fraud prevention agencies, law enforcement agencies, regulators and insurers where we are required to do so:

to comply with our legal obligations

to exercise our legal rights

for the prevention, detection, investigation of crime or prosecution of offenders and

the protection of our employees and customers

Marketing

We will not send you any marketing information. We will not share your information to any third parties for their marketing purposes

Cookies and site tracking:

We do not use cookies on our website

Data Protection Officer

We have appointed a Data Protection Officer (DPO) to oversee compliance with this policy.

If you wish to request information or raise a complaint on how we have handled your personal information, you can contact our Data Protection Officer on 02871 362498 or email headoffice@whitehouseretaillimited.com

You have the right to make a complaint at any time to a supervisory authority. You may contact the ICO, which is the data protection supervisory authority for Whitehouse Retail Limited as a data controller.

Your Data Protection Rights

Under certain circumstances you have the right to:

Request information about whether we hold personal information about you, and if so, what that information is and why we are holding it

Request access to your personal information. This enables you to receive a copy of the personal information we hold on you and to check that we are awfully processing it

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information that we hold, corrected

Request erasure of your information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove information where you have exercised your right to object to processing .

Object to processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object if we are processing your personal information for direct marketing purposes.

Object to automated decision making including profiling

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, e.g. if you want us to establish its accuracy or the reason for processing it

Request transfer of your personal information in an electronic and structured form to you or another party (data portability)

Withdraw consent. In the limited circumstances where you may have provided your consent to the collection, processing and transfer or your personal information for a specific purpose you have the right to withdraw your consent for that specific processing at any time. Once we have notification that you have withdrawn your consent, we will no longer process your information for the purpose you originally agreed to., unless we have another legitimate basis for doing so in law.

It is important to understand that in some cases, exercising your rights may mean that we are no longer able to provide you with our money exchange services.

If you wish to exercise any of these rights, please contact our DPO by post at Whitehouse Retail Limited, 65 Buncrana Road Londonderry BT48 8LB, or email headoffice@whitehouseretaillimited.com

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively we may refuse to comply with the request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or exercise any other right). This is an appropriate security measure to ensure that personal information is not disclosed to any other person who has no right to receive it.

Changes to Privacy Policy

Our privacy policy may change from time to time and any changes to the statement will be communicated to you by way of email, notice on website, or postal service.