Key Features

Streamline and simplify compliance

Federal regulations such as the U.S. Family and Medical Leave Act (FMLA), as well as geo-specific state/provincial laws and corporate and union policies, often have overlapping eligibility rules, accruals, and notice requirements. These nuances increase absence management complexity and administration, particularly for employers operating in multiple geographies. WorkForce ACT’s broad and deep coverage of these regulations allows your organization to automate laws and policies in a single solution—simplifying compliance and reducing costs, while also freeing your HR team to focus on higher priority responsibilities.

Centralize hundreds of absence laws

FMLA software isn’t enough. In the U.S. alone, there are over 400 state-specific leave laws—on top of federal regulations—and the list is growing. Canadian employers face a similar picture, with distinct labor regulations in each province and territory. To help employers keep pace with legislative changes, WorkForce ACT leave management software offers a unique regulatory update service that dramatically eases the process of adapting to new or amended regulations. Subscribers receive ongoing updates to WorkForce ACT’s rules based on changes to the covered laws, eliminating concerns about being out of compliance each time a new rule goes into effect.

Reduce absence-related costs

HR departments often err on the side of caution when they’re unable to confidently determine eligibility—leading to excessive and unearned time off. WorkForce ACT employee absence tracker eliminates this uncertainty and standardizes leave type determination. Employees (or HR administrators) need only answer a brief online questionnaire. WorkForce ACT then compares the answers to its regulatory database and provides clear, consistent, fact-based guidance. WorkForce ACT’s case management workflows simplify communication and document management, as well, and automatically alerts all parties of upcoming or overdue tasks—which is especially helpful for organizations with hundreds of open cases.

Manage employee return-to-work schedules

Our robust leave management software also includes return-to-work guidelines to help HR plan fair, realistic return schedules. With descriptions of illnesses and injuries—including known causes, established treatments, duration factors, and medical codes—WorkForce ACT’s medical guidelines help HR plan ahead more effectively and maintain productivity while employees are out. A comprehensive and secure workflow also ensures that the right documents and forms, such as medical certifications, are transmitted electronically—and securely—between the employee and HR.

Automate intermittent and reduced-schedule leaves

Numerous regulations allow employees to take leave intermittently or through a reduced schedule, and this is among the largest administrative challenges for heavily burdened managers and HR teams. A sophisticated employee absence tracker, WorkForce ACT records all intermittent leave hours with precision and provides real-time reporting around how those absences affect the employee’s accrual balances and work schedule. As leave management software, WorkForce ACT automates these processes, simplifies leave management, and allows HR professionals to focus on employees’ needs.

Improve the employee experience

Many employees complain that the absence management experience is cumbersome and confusing. They’re not sure how to formally request leave, how much time they are legally allowed to take, or even when they must return to work. WorkForce ACT improves the experience for everyone involved, creating greater transparency between the employee and the manager while also maintaining a documented paper trail throughout the process—dramatically reducing the potential for miscommunication around employee leaves.

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