Budget Categories

This section identifies the usual participant costs and the corresponding budget category
to assist in completing the UNO budget template. Some costs may not be allowed by
the sponsor but are included here as reference for the instances in which they are
allowed. Refer to the Request for Proposal and/or sponsor guidelines to determine
if a particular cost is allowed. The budget category name is provided with the category
number in parentheses.

Stipends

Vary by type of participant:

UNO students (cannot be student employees)

Scholarship and Awards (Category #668000)

Other participants

Professional Services (Category #650100)

Travel

Two options for payment

Included in stipend amount – see previous discussion

Reimburse actual expenses – see below

Reimburse actual expense

Follow the same travel regulations as a UNO employee

Submit travel authorization form before the travel begins

Provide original receipts when the travel reimbursement form is submitted for payment.

Two budget categories for the different type of travel

Domestic travel (Category #620100)

International travel (Category #627000)

Meals or Snacks

Budget category depends on how purchased

If catered:

Operating Expenses (Category #630100)

If purchased directly (either through a UNO department or an individual purchases
directly and seeks reimbursement):

Supplies (Category #640100).

Housing and Subsistence

May allow for the duration of the project

Housing provided through UNO Student Housing

Subsistence provided through campus dining with a meal card in the requested amount

Budget category for both housing and subsistence

Operating Expense (Category #630100)

Miscellaneous Costs

Conference fees:

Other (Category #660100)

Participant supplies:

Supplies (Category #640100)

Tuition, depends on type of student:

Undergraduate students - Scholarships & Awards (Category #668000)

Graduate Students - GA Tuition (Category #668010)

For any costs not identified above, contact the Office of Research if need assistance

After Awarded

Budget and Reporting

Two projects - one for participant costs and another for non-participant costs

Allows for different indirect cost treatment

Easier to identify participant costs in the system for reporting

Different speed keys – make sure correct one

Budget adjustments may not be allowed

Includes increasing/decreasing participant budget amount and adjusting within the
participant budget

May need to report on number of participants, a classification of the participants,
and the types of costs incurred

Refer to award document or contact the Office of Research for assistance

Payment Methods

Participant cost payment methods will vary depending on the type of payment and the
type of participant. The cost types and payment methods are listed below. Remember
to use the correct speed key to properly segregate the participant costs from the
other costs.

Stipends, varies by type of participant:

Current teachers in the state of Louisiana

Teacher's Participation Support Agreement with their high school – managed by Financial
Services

UNO pays the high school and then the high school pays the participant