ADMINISTRATION
95-0005 ADM
Special Attention of:
Hqtrs.Directives Management Issued: December 6, 1995
Officers & Administrative Expires: December 6, 1996
Ofcrs., Field Directives
Management Officers
Subject: Reduced Use of Paper Throughout the Department
To save resources and money, the Department is implementing
the following procedures for reducing the amount of paper
generated.
1. Directives.
a. INTERNAL Distribution. Effective immediately--For
INTERNAL distribution of directives (i.e., to Headquarters and
field organizations), "W-3-1" will be the ONLY code used. Under
this distribution code, hard copies go to the Headquarters
Administrative Officers, Directives Management Officers (DMOs),
and Library, and to field DMOs and Libraries. This reduction in
hard-copy distribution is possible because employees have
electronic access to directives via HUDCLIPS-Plus (the HUD Client
Information and Policy System, successor to the Directives Access
System (DAS)).
b. HUDCLIPS-PLUS.
(1) If employees are unable to gain access to HUDCLIPS-
PLUS using their DAS ID, or if any employees have no ID, they
should contact their HUDCLIPS (formerly DAS) Coordinator.
(2) If employees should experience TECHNICAL problems
getting to the log-in screen for HUDCLIPS, they should call the
User Assistance Branch in the Office of Information Policies and
Systems, Office of Administration, 202-708-3300.
(3) If employees have questions about the HUDCLIPS-PLUS
system itself, or if they have problems moving around in the
system, they should call Brenda Smoot in the Office of
Administrative and Management Services (OAMS), Office of
Administration, 202-708-1891, extension 211.
ARSD: Distribution: W-3-1
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c. Printing of Directives on Demand. For requesting copies
of directives from the OAMS On-Demand-Distribution Ordering Desk,
the number is 202-708-3151.
d. Notification of Newly Issued Directives. A #HUDCLIPS
BULLETIN cc:mail bulletin board will list newly issued
directives, with the list updated weekly.
2. Photocopying. When photocopying, employees should be sure
to make only the number of copies truly needed. In addition,
employees will MAKE TWO-SIDED COPIES whenever possible.
3. Staff Bulletins. The Department will publish Staff
Bulletins electronically, on a #STAFF BULLETINS cc:mail bulletin
board. In most organizations, paper copies of Staff Bulletins
are no longer necessary since every employee has access to a
computer.
a. Organizations originating Staff Bulletins should prepare
a yellow concurrence copy (HUD-713.1, Official Record Copy) of
the Bulletin. After obtaining concurrences, the originating
office should provide the HUD-713.1 and a WordPerfect file
containing the Bulletin (either on a diskette or electronically
via cc:mail) to the Administrative Office, Office of Human
Resources (OHR), room 2170, Office of Administration.
b. OHR will obtain the concurrences of the Director, Labor
and Employee Relations Division, and the Office Director.
c. Following all necessary concurrences, OHR will forward
the Bulletin to the Office of Information Policies and Systems
for posting on the #STAFF BULLETINS cc:mail bulletin board.
Bulletins will usually remain on the board for a maximum of 30
days.
d. In any office where employees do not have ready access
to a computer, supervisors should ensure distribution of hard
copies of the Bulletin to all employees.