United World Colleges

“The feedback received has been overwhelmingly positive, including from staff with complex travel expense patterns.”

UWC (United World Colleges) is a global education movement that makes education a force to unite people, nations and cultures
for peace and a sustainable future.

UWC vs. Paper

To execute their new growth strategy UWC has been hiring. And with each new person, the scalability of the processes which
support their workforce is tested. It wasn't long before paper started to become a real threat.

Their expense process looked very similar to many businesses: paper forms, physical receipts and lots of data entry.
Their finance team spent a significant amount of time processing expenses and tracking their approvals, which put
a strain on them and made understanding and auditing expenditure very difficult.

Automation Enhances Growth

UWC needed a way to transform their expense process so that it could scale with their organisation and facilitate the
successful implementation of their 2018 and Beyond strategy.

“We wanted a flexible, IT-based solution that could be easily customised for an
organisation our size.”

With ExpenseIn, UWC found a flexible solution to automation which freed up staff time from error-prone data entry and
brought transparency into their expense process.

Staff and personal assistants now create expenses when it suits them. They find our receipt scanning and multi-currency
support invaluable for saving time and reducing errors. And our solution is advanced enough to fully support their staff
who have complex travel expenses.

“The feedback received has been overwhelmingly positive, including from staff with complex travel expense patterns.”

Their finance team also love the automation that ExpenseIn brings and the ease of integration with their existing accounting
software. Where queries and feedback have arisen, we’ve replied in a timely manner and integrated their suggestions into our
development roadmap.

UWC now have an expense management solution that is customised to exactly what their organisation needs. They’ve won against
paper processes and are ready to grow with a streamlined process and increased transparency.

Young Enterprise

Before ExpenseIn, YE took three days to prepare and post journals to Sage.