Erasmus+ for mobility within Europe

FUNDING FOR TEACHING MOBILITY AND CONTINUING PROFESSIONAL DEVELOPMENT OF STAFF

Through funding from the EU programme Erasmus+ all employees have the opportunity to visit one of Lund University’s many partner universities in Europe to gain international experience and qualifications, and to develop existing contacts.

Teach abroad – teaching mobility

Teaching staff can receive funding for teaching, lecturing, seminars, supervision and examination at a partner university in Europe. The funding includes an amount based on the length of stay abroad, and a travel grant based on the distance between the home and host universities, in accordance with the EU Commission distance calculator (see link below).The stay abroad must involve a minimum of eight hours of teaching per week, over at least two days per week or part of a week. The maximum amount of time is generally 2–3 weeks. Teaching includes all types of tuition of first, second and third cycle students where the teaching staff is physically present at the host institution, such as lectures, seminars, individual supervision, exams, etc.

Remember to apply for funds well ahead of your departure, at least one month ahead.

Advice on how to fill in the online application

The application form contains certain EU terminology that is not self-explanatory. Service age shall be reported according to the EU, but there is no clear definition of the different categories. The rule of thumb regarding the categories is: doctoral student (‘junior’), before obtaining reader qualifications (‘lecturer’ or ‘senior lecturer’), readers, researchers and senior lecturers with reader qualifications (‘intermediary’), and highly experienced senior lecturers and professors (‘senior’).

How to apply for teaching mobility funding

Before you apply, you need to be certain that there is an agreement on teaching mobility between your institution/faculty and the higher education institution where you wish to go. If there is no agreement, please contact the international officer at your department/faculty to discuss the possibilities of drawing up an agreement.

Once you have filled in the online application, it will generate two documents:Erasmus+ Mobility Agreement Teaching – this needs to be signed by the sending and receiving higher education institution, as well as by you the applicant before it is sent to the External Relations division, and Erasmus+ Grant Agreement – this form needs to be signed by you the applicant.

Reporting teaching mobility

Once the mobility project has ended, you will need to fill in an online report that is sent through the Erasmus Mobility Tool. Two documents, Certificate of Attendance, that is sent to you in connection with your application being granted, and Mobility Costs, must be sent to the scholarship administrator, Ingrid Temler at External Relations, internal mailing code 27, no later than one month after your return home.

Payment

Your institution will receive payment after the above mentioned documents have been submitted, as well as the report from the Erasmus Mobility Tool. Payment is made according to the currency exchange rate at the time Lund University receives the funds. To receive payment personally, you will need to file a travel expense report in Primula res.

Continuing professional development for all staff

All employees can receive funding for job shadowing, such as participate in the daily work at a partner university, business or organisation. You can also get funding for study visits, or for taking courses, seminars or workshops of particular relevance to your work, for instance, English courses for staff who plan to teach in English in the future. The funding includes an amount based on the length of the stay abroad, and a travel grant. The stay abroad needs to be a minimum of 2 days. The maximum time granted is normally 1-2 weeks.

Activities such as workshops, training courses or seminars can only be about professional development in the applicant's own working tasks and not in academic subjects or only for general educational purposes. The training courses can for instance be arranged by the EAIE. Research related activities will not be funded.

It is possible for doctoral students to apply for professional development funding in the same way as for all employees. The activities must be related to the doctoral student's future career or ongoing work tasks at the university.

How to apply for continuing professional development funding

Fill in the application form Staff Mobility for Training – Mobility Agreement. The original must be signed by the head of your department and the host partner university, and sent at the latest in connection with your report on your stay abroad. An unsigned copy of the application shall also be sent to Erasmus Professional Development, External Relations, internal mailing code 27.

Once you have filled in the online application, it will generate the document Mobility for Training – Mobility Agreement. This needs to be signed by the sending and receiving higher education institutions, and by you the applicant before it is sent to External Relations. Follow the instructions in the online application.

Application and decision – new deadlines!

The last day to apply for mobility for autumn 2018 is 1 June 2018. For spring 2019, the deadline is 1 December 2018. A decision will be made approximately 2 weeks after this date. To the extent thatfunds remain available, it isalso possible toapply after the deadeline has passed.

Only after you have got back the signed Erasmus+ Grant Agreement from External Relations is your application granted.

Reporting staff mobility

Once the mobility project has ended, you will need to fill in an online report that is sent through the Erasmus Mobility Tool. Two documents, Certificate of Attendance, that is sent to you in connection with your application being granted, and Mobility Costs, must be sent to the scholarship administrator, Carina Holmberg Pousette at External Relations, no later than one month after your return home.

Payment

Your institution will receive payment after the above mentioned documents have been submitted, as well as the report from the Erasmus Mobility Tool. Payment is made according to the currency exchange rate at the time Lund University receives the funds. To receive payment personally, you will need to file a travel expense report in Primula res.

Contact the international office at your faculty and find out if there are any exchange students from Lund University at the host university who you should meet, or if there is something you should know about regarding the relations and collaboration between the universities.