Agenda 02/18/2003RPV, City, Council, Meeting, 2003, Agenda, February, 02/18/2003, Accept work as completed. (2) Authorize the City Clerk to file the Notice of Completion with the County Recorder; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bonds. (3) Authorize the Director of Public Works to release the 10% retention payment to Unique Performance Construction 35 days after recordation of the Notice of Completion by the County Recorder contingent on no claims being filed on the ProjectRPV City Council Meeting Agenda for 02/18/2003

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The following City Council agenda includes text only version of the
staff reports associated with the business matters to be brought before
for the City Council at its Regular Meeting of this date. Changes to
the staff reports may be necessary prior to the actual City Council
meeting. The City Council may elect to delete or continue business matters
at the beginning of the City Council Meeting. Additionally, staff reports
attachments, including but not limited to, pictures, plans, drawings,
spreadsheet presentations, financial statements and correspondences
are not included. The attachments are available for review with the
official agenda package at the Reception area at City Hall.

Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all council members after the reading of the title.

Recommendation: (1) Accept work as completed. (2) Authorize the City Clerk to file the Notice of Completion with the County Recorder; and if no claims are filed 35 days after recordation, notify the surety company to exonerate the Payment and Performance Bonds. (3) Authorize the Director of Public Works to release the 10% retention payment to Unique Performance Construction 35 days after recordation of the Notice of Completion by the County Recorder contingent on no claims being filed on the Project.

Recommendation: (1) Award a professional services contract to Harris and Associates for the annual administration and levy of the Citywide Landscaping and Lighting Maintenance District and the Abalone Cove Sewer Maintenance Fee for a not to exceed amount of $7,000 and $4,500, respectively, for the next three fiscal year levies: FY 2003-04, 2004-05 and 2005-06. (2) Authorize the Mayor and City Clerk to execute a professional services agreement with Harris and Associates.

Recommendation: Authorize the City Manager to sign the attached contracts
associated with the City’s 19th Annual Whale of a Day celebration on March 1, 2003.

7. Register of Demands. (McLean)

Recommendation: ADOPT RESOLUTION NO. 2003-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.

Recommendation: (1) approve the resolution that approves Addendum 14 to Environmental Impact Report No. 36; (2) approve the amendment to the Ocean Trails Development Agreement; (3) introduce the ordinance authorizing the amendment to the development agreement; (4) authorize the Mayor and the City Clerk to execute the documents on behalf of the City, and (5) extend Vesting Tentative Tract Map No. 50666 for one year.

Recommendation: (1) Reduce the FY 2002-03 City Budget as follows:
(a) Public Safety – Emergency Preparedness. Reduce Professional Services
account by $55,600 to $26,900. (b) Capital Outlay - Reduce the Traffic
Signal account by $108,000 to $0; (2) Defer action on the establishment
of a Cable
TV studio until the next fiscal year (savings of approximately $150,000;
(3) Defer the FY 2002-03 Residential Overlay project until the next fiscal
year (savings of approximately $623,000); (4) Defer the FY 2002-03 Slurry
Seal project until the next fiscal year (savings of approximately $500,000);
(5) Identify unspent funds budgeted for the PVIC soil remediation project
and return them to the General Fund; (6) Identify unspent RDA funds budgeted
for projects in the Portuguese Bend landslide and return them to the General
Fund; (7) Request the Los Angeles County Sheriff to propose a contingency
public safety services contract for FY 2003-04 and FY 2004-05 reflecting
a 12% decrease over the approved public safety services contract for FY
2002-03; (8) Direct the Finance Advisory Committee to present their financing
alternatives
report outlining strategies for funding storm drain and sewer rehabilitation
projects; and, (9) Appoint a City Council ad hoc budget committee to work
with the City Manager on developing the FY 2003-04 and 2004-05 budget proposals.

Recommendation: (1) Approve the proposed Request for Proposal for a Cost-Based Fee Study; (2) Authorize Finance staff to interview and select a consultant for the Cost-Based Fee Study; and (3) Authorize Finance staff to negotiate the terms, conditions and scope of the associated contract, subject to approval by the City Council.

Recommendation: (1) Select two dates in March or April for the City Council Budget Policy Issue Workshops; (2) Select two dates in May for the City Council Budget Review Workshops (only one date may be necessary); and, (3) Select two dates, one in spring and one in fall, for the Community Leaders' Breakfast meetings.

CITY COUNCIL ORAL REPORTS: (This section designated to oral reports from councilmembers to report on Council assignments.)

PUBLIC COMMENTS: (at approximately 8:40 P.M.)

(This section of the agenda is for audience comments on items NOT on the agenda.)

CITY ATTORNEY CLOSED SESSION REPORT:

ADJOURNMENT: Adjourn to a time and place certain only if you wish to meet prior to the next regular meeting.

American with Disabilities Act: In compliance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5208 at least 48 hours prior to the meeting.

NOTE: Staff reports are available for inspection at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday. The agenda and staff reports can also be viewed at Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours: Monday – Friday from 9:00 A.M. until dusk; Saturday and Sunday from 10:00 A.M. until dusk.

A point has been reached where, in the opinion of the City Council/Agency on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City Council/Agency.

______2_______

(Number of Potential Cases)

(1) Based upon an oral threat of litigation received by City Manager Les Evans from a representative of Ocean Trails at a meeting held at City Hall on January 29, 2003. Memorandum describing such threat is on file with the City Clerk’s Office.

(2) Based upon a threat of litigation received by the City Council via an e-mail communication from Clara Duran Reed.