Subject

Purpose

To explain OSC’s automatic processing and to provide
agency with instructions for payments and changes not processed automatically.

Affected Employees

State Police Commissioned and Non-Commissioned Officers
represented by State Police Benevolent Association of the NYS Troopers,
Inc. in BU17.

Effective Date(s)

Effective 4/7/05, paychecks dated 9/21/05.

Background

Pursuant to Chapter 157 of the Laws of 2005 which implements the Arbitration
Award between New York State and the Police Benevolent Association that
provides for Salary Increases and other payments for Officers in BU17.

Contract Provisions and Eligibility

Contract provisions include payments for:

Prorated Cash Payment Award (CPN, CPC)

Non-Commissioned Officers must be on the payroll full-time in BU17
between 03/27/03 and 04/06/05 with no break in service to be eligible
for the $11,297.00 Cash Payment Award (CPN). For
Non-Commissioned Officers not Active for the entire period, the payment
will be $213.00 for each full pay period and $21.30 per day to prorate
partial pay periods.

Commissioned Officers must be on the payroll full-time in BU17 between
03/27/03 and 04/06/05 with no break in service to be eligible for
the $12,937.00 Cash Payment Award (CPC). For Commissioned
Officers not Active for the entire period, the payment will be $244.00
for each full pay period and $24.40 per day to prorate partial pay
periods.

No provision was made for any Officer who was terminated during
this period.

Overtime Adjustment (OS1)
Officers must be on the payroll in BU17 between 03/27/03 and 04/06/05
to be eligible for the Overtime Adjustment (OS1). The
amount of the increase is 3% for 3/27/03-3/24/04 and 6.09% for 3/25/04-4/6/05.

No provision was made for any Officer who was terminated during this period.

Officers are eligible for the following increase in base salary and additional
compensation on 4/07/05 or when they are appointed or returned to BU17:

Base Salary Increase
New Salary Schedules are in effect for BU17 (Attachment).
All officers will receive an increase in salary.

Expanded Duty Pay (DUT)
Legislation provides for a new additional salary factor, Expanded Duty
Pay (DUT), for Officers in BU17. The amount of the payment
is $2575.00.

Location Pay (LPO)
Legislation provides an increase in Location Pay from $1200.00 to $1311.00
annually for Officers in NYC, Rockland, Westchester, Nassau and Suffolk
Counties. All Officers in this unit are eligible for the increase.

NOTE: Monroe County remains at $200.00 annually for eligible
employees.

All Officers in this unit in these counties are eligible for the increase.

Command Pay (CMD)
Legislation provides an increase in Command Pay (CMD)
from $250.00 to $273.00 annually. All Officers in this unit are eligible
for the increase.

New Earnings Codes and Procedure for Future Payments

OSC has created three (3) new Additional Pay Earnings Codes effective
4/7/05 to process the payments that were awarded in the arbitrator’s
decision for eligible Officers who meet the criteria. Starting in pay
period 11L, the agency must use the following procedures for any eligible
Officers on the Additional Pay page:

DUT (Expanded Duty Pay BU07 and BU17)

Earnings Code

DUT

Effective Date

First date eligible for earnings

Annual Additional Earnings

$2,575.00

CMD (Command Pay State Police BU17)

Earnings Code

CMD

Effective Date

First date eligible for earnings

Annual Additional Earnings

$273.00

LPO (Location Pay State Police BU07 and BU17) This
Earn Code will replace the current Earn Code of LOC for BU17.

OSC Actions
Pay Period 11L

In pay period 11L, OSC will automatically execute the following:

Salary Increase (SAC): New Salary charts are in
effect for BU17 (Attachment). OSC will insert a row in Job Data using
the Action/Reason codes of Pay Rt Chg/SAC (Pay Rate
Change/Salary Increase) and increase salaries for all Officers Active
on 4/7/05 per the attached salary schedule. OSC will update any subsequent
rows using the Action/Reason codes of Pay Rt Chg/CSL
(Pay Rate Change/Correct Salary) where the bargaining unit is BU17.

Cash Pay - Non-Commissioned Officers (CPN) OSC
will insert a row in Time Entry using the Earn Code CPN
and insert the amount of $11,297.00 for Non-Commissioned Officers
who were Active from 3/27/03 to 4/6/05 with no break in service. For
Officers not Active for the entire time period of 3/27/03 thru 4/6/05,
OSC will insert an amount equal to $213.00 for each full pay period
and prorate partial pay periods. The Begin and End Date in Time Entry
will be 4/6/05 or the Officer’s last date in a BU17 position.
No payment will be made to any Officer that was terminated during
this period.

Cash Pay Award - Commissioned Officers (CPC) OSC
will insert a row in Time Entry using the Earn Code CPC
and insert the amount of $12,937.00 for Commissioned Officers who
were Active from 3/27/03 to 4/6/05 with no break in service. For Officers
not Active for the entire time period of 3/27/03 thru 4/6/05, OSC
will insert an amount equal to $244.00 for each full pay period and
prorate partial pay periods. The Begin and End Date in Time Entry
will be 4/6/05 or the Officer’s last date in a BU17 position.
No payment will be made to any Officer that was terminated during
this period.

Expanded Duty Pay BU07 and BU17 (DUT) OSC will
insert a new row on the Additional Pay page using the new Earnings
Code DUT effective 4/7/05 or the date the Officer
was moved to BU17. The amount of the payment is $2575.00.

Command Pay (COM) and Command Pay State Police BU17 (CMD)
For Officers whose bargaining unit is 17 and who have Command Pay
(COM) of $250.00, OSC will insert an End Date of
4/6/05 to end the Earn Code COM and insert a row
with the new Command Pay State Police BU17 Earn Code of CMD
on the Additional Pay page with an effective date of 4/7/05 and enter
the amount of $273.00. OSC will update any subsequent rows where the
Officer remains in bargaining unit BU17.

OSC will update any subsequent rows where the Officers bargaining unit
is BU17.

Location Pay (LOC) and Location Pay State Police BU07 and
BU17 (LPO) For Officers whose bargaining unit is 17 and have
Location Pay (LOC) of $1200.00, OSC will insert an
End Date of 4/6/05 to end the Earn Code LOC and insert
a row with the new Location Pay Earn Code of LPO
on the Additional Pay page with an effective date of 4/7/05 and enter
the amount of $1311.00. OSC will update any subsequent rows where
the Officers bargaining unit is BU17.

NOTE: OSC will automatically process retroactive adjustments
as well as all earnings based on the increases above, such as overtime
or lost time.

Overtime Adjustment (OS1) OSC will calculate adjustments
to overtime (OTA, OTB, OTO,
OTT) for all overtime worked between 3/27/03 and
4/6/05 as follows:

3/27/03-3/24/04 3.00% increase

3/25/04-4/06/05 6.09% increase

The adjustment will be paid in the regular paycheck. OSC will insert
a row in Time Entry with the code of OS1 stating
the adjustment for each year. The Begin/End dates will be 3/24/04
(3/27/03-3/24/04) and 4/6/05 (3/25/04-4/06/05) or the last date
in which the overtime is being adjusted.

The adjustment is included as salary for retirement purposes.

OSC will supply the agency with a listing of all Officers who received
the OT adjustment and cash payment award.

Agency Actions

Starting in pay period 11L, the agency must submit requests for Command
Pay State Police BU17, Extended Duty Pay BU07 and BU17 and Location Pay
State Police BU07 and BU17 using the newly created Earn Codes CMD,
DUT and LPO.

For Commissioned and Non-Commissioned Officers who are on a Military Stipend
(MLS) or a Leave Without Pay on the effective date of
the increase and who return from Leave effective after 4/7/05, the agency
must submit the appropriate Pay Change, effective the date of the return.
The Action/Reason code of Pay Rt Chg/CSL (Pay Rate Change/Correct
Salary) must be used.

Control-D Reports

The following Control-D Reports will be available for agency review
after the raise is processed.

Mass Additional Pay Report (NHRP703)
This report will identify all Officers receiving an automatic increase
for the earn code SPL and will identify all Officers receiving the new
Earnings Codes DUT, CMD and LPO. Fields on this report include EmplID,
Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan,
Bargaining Unit, and Additional Pay amount.

Mass Salary Payment Report (NHRP704)
This report will identify all Officers who received the automatic increase.
The report will identify the Officer’s last salary in an eligible
bargaining unit that was automatically increased. Other fields on the
report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining
Unit, Pay Basis Code, Part-time Percentage, Action Reason, and Increment
Code.

Payroll Register and Employee Paycheck/Advice

The Earn Codes CPC, CPN, OS1,
DUT, CMD, SPL and LPO
with the amount will be displayed on the payroll register where needed.
The following earn code descriptions and amounts will appear on the Officer’s
paychecks or advices where needed: