'''Note: ''' You must have either System Manager or Attendant privileges to use MeetingPlace Conference Manager. For details about signing in to the server, see [[Cisco Unified MeetingPlace Release 8.0 -- Using MeetingPlace Conference Manager#Signing In to a Server|Signing In to a Server]].

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'''Caution!''' To avoid system issues, we recommend that you limit the usage of concurrent Conference Manager sessions.

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'''Note: ''' You must have either System Manager or Attendant privileges to use MeetingPlace Conference Manager. For details about signing in to the server, see [[Cisco Unified MeetingPlace Release 8.0 -- Using MeetingPlace Conference Manager#Signing In to a Server|Signing In to a Server]].

MeetingPlace Conference Manager allows you to edit your server information. For example, if you enable or disable SSL on the Cisco Unified MeetingPlace Application Server, you must edit the server URL in MeetingPlace Conference Manager from http to https.

MeetingPlace Conference Manager allows you to edit your server information. For example, if you enable or disable SSL on the Cisco Unified MeetingPlace Application Server, you must edit the server URL in MeetingPlace Conference Manager from http to https.

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'''Note: ''' To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

'''Note: ''' To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

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===== Before You Begin =====

===== Before You Begin =====

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* If you have not opened the application, double-click the meetingmanager.jnlp icon on your desktop.

* If you have not opened the application, double-click the meetingmanager.jnlp icon on your desktop.

* Make sure that you are not signed in to the server that you want to edit. MeetingPlace Conference Manager will not allow you to edit a server that you are currently signed in to.

* Make sure that you are not signed in to the server that you want to edit. MeetingPlace Conference Manager will not allow you to edit a server that you are currently signed in to.

'''Note: ''' To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

'''Note: ''' To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

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===== Before You Begin =====

===== Before You Begin =====

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* If you have not opened the application, double-click the meetingmanager.jnlp icon on your desktop.

* If you have not opened the application, double-click the meetingmanager.jnlp icon on your desktop.

* Make sure that your version of MeetingPlace Conference Manager is the same or greater than the server that you are trying to access.

* Make sure that your version of MeetingPlace Conference Manager is the same or greater than the server that you are trying to access.

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===== Procedure =====

===== Procedure =====

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# Select the name of a server from the Server Name column.

# Select the name of a server from the Server Name column.

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===== Troubleshooting Tips =====

===== Troubleshooting Tips =====

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* If you cannot sign in to a server due to a user ID or password that was incorrectly saved, edit the server information. See the [[Cisco Unified MeetingPlace Release 8.0 -- Using MeetingPlace Conference Manager#Editing an Existing Server|Editing an Existing Server]] for instructions.

* If you cannot sign in to a server due to a user ID or password that was incorrectly saved, edit the server information. See the [[Cisco Unified MeetingPlace Release 8.0 -- Using MeetingPlace Conference Manager#Editing an Existing Server|Editing an Existing Server]] for instructions.

* You can sign in to multiple servers, choose which server you want to monitor by choosing the server from the Server drop-down list on the main page.

* You can sign in to multiple servers, choose which server you want to monitor by choosing the server from the Server drop-down list on the main page.

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== Signing Out from a Server ==

== Signing Out from a Server ==

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'''Caution! ''' When you sign out from a server, all active meetings on that server are closed.

'''Caution! ''' When you sign out from a server, all active meetings on that server are closed.

Related Topics

Editing an Existing Server

MeetingPlace Conference Manager allows you to edit your server information. For example, if you enable or disable SSL on the Cisco Unified MeetingPlace Application Server, you must edit the server URL in MeetingPlace Conference Manager from http to https.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before You Begin

If you have not opened the application, double-click the meetingmanager.jnlp icon on your desktop.

Make sure that you are not signed in to the server that you want to edit. MeetingPlace Conference Manager will not allow you to edit a server that you are currently signed in to.

Modifying the Panes on the Search Page

When you first sign in to a server, you see the Search For Meeting page. This page is divided into two configurable panes. Complete this procedure to modify the panes.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

To

Do This

Resize the two search panes.

Use your mouse to move the divider between the two panes.

Hide a search pane.

Select the arrow at the top of the divider to either hide or show a given pane.

Finding All Active and Currently Scheduled Meetings

MeetingPlace Conference Manager comes with two predefined search queries: to search for all active meetings, and to search for all of today's meetings. When you submit a query, your search results appear in the right pane.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

To

Do This

Find all of the meetings taking place right now.

Select the Active Meetings link.

Find all of the meetings scheduled to take place today.

Select the All Today's Meetings link.

Finding a Meeting by Using an Advanced Search Query

An advanced search query allows you to search for meetings by using one or several variables: Meeting ID number, Scheduler ID number, meeting subject, date interval or meeting state.

The search is not case-sensitive.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before You Begin

Make sure that you are on the Search For Meeting page of the server that you want to search.

If you are signed in to multiple servers, you can navigate between them by choosing the server from the Server drop-down list on the main page.

Procedure

Enter information for at least one search parameter on the Search For Meeting page.

Scheduler ID, Subject, and Meeting ID are not case-sensitive.

Select the calendar icon to choose your From and To dates.

A meeting day is defined as beginning at 12:00 AM and ending at 11:59 PM.

Make sure that you check at least one meeting state: Not Started, Ended, Waiting, or In Session.

Select Search.

Search results appear in the right pane.

Filtering the Search Results List

After you have completed a search, you can filter the results to obtain a smaller list of search results. Filtering occurs dynamically as you choose your filter attributes.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Related Topics

Modifying the Status of a User Profile

Complete this procedure to set a user profile as active, inactive, or locked. You can modify the status of one profile or a group of profiles.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before You Begin

Any user profiles you want to modify must be on the local server.

If you are signed in as an attendant, make sure that you have permission to modify user profiles. This is set on the Cisco Unified MeetingPlace Application Server: Admin > System configuration > Usage configuration > Attendant privileges.

The user status of the admin profile and the recorder profile cannot be set to Locked.

Procedure

Sign in to a server.

Search for the user whose status you want to modify.

Select the user entry.

To choose more than one user entry, press the Ctrl key while selecting more user entries.

Procedure

Related Topics

How to Monitor an Active Meeting

The Meetings window allows you to monitor meetings in real time, as well as perform various actions related to that meeting. You can monitor several meetings at once. Each meeting is revealed in tab view.

Finding a Summary of an Active Meeting

Each meeting details page includes meeting summary information including the name of the scheduler, the start time, whether a password is required and so on. Complete this procedure to locate the summary information for a meeting.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

From the Search For Meeting page, select the meeting that you want to view.

Select Monitor Meeting.

A Meetings window displays with the selected meeting in tab view.

Look at the right pane of the Meetings window.

If it is not already displayed, select the Meeting Summary tab.

Troubleshooting Tips

If you are signed in to multiple servers, you can navigate between them by choosing the server from the Server drop-down list on the main page.

Going to the Meeting Page on the Cisco Unified MeetingPlace Web Server

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

From the Search For Meeting page, select the meeting that you want to view.

Select Go to Meeting Page.

Adding an Invited User to an Active Meeting

Complete this procedure to dial out to users who are already in the web meeting so that they can participate in the audio or video meeting.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

From the Search For Meeting page, select the meeting that you want to view.

Select Monitor Meeting.

A Meetings window displays with the selected meeting in tab view.

Select one invitee from the invitees table in the left pane.

Right-click the selected invitee to open the context menu.

Select Call invitee.

(Optional) Enter the phone number of the invitee.

Select Call.

Adding a Profiled User to an Active Meeting

The Add Participant tab allows you to quickly add profiled users to a meeting that is currently active by calling out to their phones.You can either search for profiled users or enter a phone number if the user does not have a phone number stored as part of their profile.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

From the Search For Meeting page, select the meeting that you want to view.

Select Monitor Meeting.

A Meetings window displays with the selected meeting in tab view.

Look at the right pane of the Meetings window.

If it is not already displayed, select the Add Participant tab.

Enter one or more search parameters.

Select Search.

Search results are displayed in a list.

Add the user to the meeting:

Drag and drop the user in to the Main Room in the left pane

or

Enter a phone number for the user and select Call.

The system calls the user so that the user can join the meeting.

Adding a Guest User to an Active Meeting

The Add Participant tab allows you to quickly add guest users to a meeting that is currently active by calling out to their phones.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Procedure

From the Search For Meeting page, select the meeting that you want to view.

Select Monitor Meeting.

A Meetings window displays with the selected meeting in tab view.

Look at the right pane of the Meetings window.

If it is not already displayed, select the Add Participant tab.

Select Guest in the lower-right part of the screen.

Enter the name of the guest user for User ID.

Enter the phone number of the guest user.

Select Call.

Controlling an Active Meeting

While a meeting is active, you can control meeting behavior such as locking or unlocking the meeting, starting or stopping recording. You can also end the meeting.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before you Begin

All of the buttons mentioned in this procedure are located on the bottom of the Meetings window.

Procedure

To

Do This

Start recording the meeting.

Select Start Recording.

Stop recording the meeting.

Select Stop Recording. This button only displays if you are currently recording the meeting.

Lock the meeting.

Select Lock Meeting. This prevents new participants from joining the meeting.

Unlock the meeting.

Select Unlock Meeting. This button only displays if the meeting is currently locked.

End the meeting.

Select End Meeting. This closes all components of the meeting: audio, video, and web.

Troubleshooting Tips

If you are signed in to multiple servers, you can navigate between them by choosing the server from the Server drop-down list on the main page.

Muting Participants During a Meeting

You can choose to mute one or a number of participants during a meeting so that sound cannot be heard from their phone or video endpoints.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before You Begin

This procedure assumes that you are viewing the meeting details page for the meeting that you are monitoring.

Keep these tips in mind:

Sort the list of participants by selecting the Participant column.

To choose multiple participants, press the Ctrl key as you select the names. To choose a contiguous group of participants, select the first name, press the Shift key, then select the last name to automatically choose all of the participants in between.

You can also modify participant abilities by right-clicking on the participant name.

Users can mute themselves by pressing #5 on their phones.

Procedure

Select the name of the participant that you want to affect.

Do one of these actions:

To

Do This

Mute a participant.

Select Mute.

Unmute a participant.

Select More > Unmute.

Mute most participants.

Select More > Mute All Except Selected.

Changing the Status of a Participant During a Meeting

Complete this procedure to rename participants during a meeting, change their speaking status, or remove them from the meeting.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before You Begin

This procedure assumes that you are viewing the meeting details page for the meeting that you are monitoring.

Keep these tips in mind:

Sort the list of participants by selecting the Participant column.

You can also modify participant abilities by right-clicking on the participant name.

Procedure

Select the name of the participant that you want to affect.

Complete one of these actions:

To

Do This

Rename a participant.

Enter a new name in the Rename field then select Rename.

Remove a participant from the meeting.

Select More > Eject.

Confirm the action when prompted by selecting Yes.

Note: Due to a product limitation, participants who leave a Cisco WebEx web meeting still appear in the participant list.

Moving Participants During a Meeting

Complete this procedure to move participants from the waiting room to the main room or to a breakout room and back during a meeting. You can see which participants are in which room by selecting the room number in the Meetings window.

The room number displays as M for Main room, W for Waiting room, and 1-9 for each breakout room.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Tip: Sort the list of participants by selecting the Participant column. You can also move selected participants among rooms by dragging and dropping them to their destination rooms. A destination room must be visible in the Meetings window before you can use the drag and drop feature.

Before You Begin

This procedure assumes that you are viewing the meeting details page for the meeting that you are monitoring.

Keep these tips in mind:

Sort the list of participants by selecting the Participant column.

To choose multiple participants, press the Ctrl key as you select the names. To choose a contiguous group of participants, select the first name, press the Shift key, then select the last name to automatically choose all of the participants in between.

You can also modify participant abilities by right-clicking on the participant name.

Users can move themselves to a breakout room by pressing #1 on their phones followed by the number of their breakout room.

Procedure

Select the name of the participant that you want to affect.

Complete one of these actions:

To

Do This

Move a participant to a breakout session.

Select More > Moveto room then choose the breakout room.

Return a participant to the main meeting.

Select More > Move to room > Main Room.

Finding a Participant in the Participant List

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before you Begin

This procedure assumes that you are viewing the meeting details page for the meeting that you are monitoring.

Note: Participants who leave a Cisco WebEx meeting still appear in the Participant list.

Procedure

If

Do This

You know the name of the participant you are looking for.

Enter part of the name in the "Name begins with" field.

You do not know the name of the participant you are looking for.

Sort the Participant column by selecting the column heading then scroll through the list.

Viewing an Event Log for a Meeting

You can view a log of events that are taking place during a meeting. Examples of meeting events are when a user joins, leaves, or is renamed, and when a meeting recording is started or stopped.

As an attendant, you can save the events log locally to your file system.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.

Before You Begin

This procedure assumes that you are viewing the meeting details page for the meeting that you are monitoring.

Procedure

To

Do This

View the event log.

Select the Event Log tab.

Erase the list of logged events.

Select Clear Log.

Locating Information About Meetings That Have Ended

Once a meeting has ended, you can still access basic information about it including attendance information and attendance history. Attendance information contains basic user attendance data, whether a user was invited, if the user attended the meeting and in which way. Attendance history contains more detailed data about each participant including join leave times, duration and type.

Note: To use the MeetingPlace Conference Manager, you must have either System Manager or Attendant privileges.