Privacy Policy

Copy Right Systems Ltd. has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for this website: www.copyrightsystems.co.uk. Copy Right Systems Ltd do not disclose visitors information to third parties. Any information that you provide us with, whether it be business or personal information (such as your name or address), cannot be seen by third parties. The information we do keep is stored on our own computer systems, not on a web site. This site may at times contain links to other sites. Copy Right Systems Ltd is not responsible for the privacy practices or the content of such web sites.

This policy, explains how we might use information we collect about site visitors as well as site visitor rights. By accessing our site, you confirm that you have understood both this policy and that you have agreed to them.

Information we collect about you

We collect information about you when you:

Visit the Website

Register with or request services on the Website

Take part in promotions, competitions, customer surveys and questionnaires

Contact us eg. in writing, call customer services

Using your information

Collecting your personal information helps us to better understand what you need from us. We use your information to:

manage and improve the Website

administer and operate your account

process your orders

Your personal information is safe with us and will never be released to third parties for their marketing purposes.

We will use your sensitive personal data for the purposes of providing our services to you or if we need to comply with a legal obligation.

We will use your non-sensitive personal data to (i) register you as a new client, (ii) manage payment, (iii) collect and recover monies owed to us (iv) to manage our relationship with you, (v) send you details of our goods and services.

We will not share your details with third parties for marketing purposes except with your express consent.

Disclosure of your personal data

We may have to share your personal data with (i) service providers who provide IT and system administration support, (ii) professional advisors including lawyers, bankers, auditors and insurers (iii) HMRC and other regulatory authorities (iv) third parties to whom we sell, transfer or merge parts of our business or our assets and/or (v) [to other professionals for the purposes of discussing your treatment}. We require all of these third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. They are only allowed to process your personal data on our instructions.

Data security

Protecting your data is important to us and we have put in place security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breaches and will notify you and any applicable regulator of a breach where we are legally required to do so.

In certain circumstances you can ask us to delete your data. See the section entitled ‘your rights’ for more information.

We may anonymise your personal data (so that you can no longer be identified from such data) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Data retention

We will only keep your personal data for as long as is necessary to fulfil the purposes for which we collected it. We may retain your data to satisfy any legal, accounting, or reporting requirements so for example we need to keep certain information about you for 10 years after you cease to be a customer for tax purposes.

You have the right to ask us to delete the personal data we hold about you in certain circumstances.

Your rights

You are able to exercise certain rights in relation to your personal data that we process. These are set out in more detail at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Keeping your data up to date

We have a duty to keep your personal data up to date and accurate so from time to time we will contact you to ask you to confirm that your personal data is still accurate and up to date.

If there are any changes to your personal data (such as a change of address) please let us know as soon as possible by writing to Copy Right Systems, 1 Isis Court, Wyndyke Furlong, Abingdon, Oxfordshire, OX14 1DZ or emailing info@copyrightsystems.co.uk

Complaints

We are committed to protecting your personal data but if for some reason you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

Changes to this Privacy Notice

We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available via this page on the website, so please check back regularly.