Understand when and how to set the right payment terms and credit limits

Learn best practices around invoicing and electronic payments

Set up the right tools for managing this critical area

Part 3: Active Receivables Management

Flag problematic accounts that need attention

Gain the knowledge you and your team need to take action

Stay on top of your A/R tasks

WHO IS THIS SESSION FOR?

Anyone can get trained -- whether it’s your staff, your accountant or bookkeeper, get the tools for your team to be super-effective in receivables management. Access your online training program from your home or office; all you need is your computer.

SPECIAL DISCOUNT CODE JUST FOR YOU

Funding Gates is extending a very special discount to you as a reader of my blog - just enter ARPRO at the registration pageand you'll save 20% on your registration.

Take a closer look at the following screen shots out of a sample QuickBooks item list (could just as easily be a view of the QuickBooks customer/job list):

View #1:

View #2:

Feel like you are at the eye doctor?

See any difference? (hope so!!)

"HIERARCHICAL" (INDENTED) VIEW VS. FLAT VIEW

When looking at view #1 above, you are looking at what QuickBooks refers to as the "hierarchical" view of the item list (I like to call it the indented view). Whatever you may call this view, it is visually representing that there is an "item/sub-item" relationship going on here.

In this case, Bath/Vanity Fixture is the main item, so it sits at the top of the list. Below it, you see the subitems, such as item # 5029-03-55. These sub-items show up being indented on the list so you can visually see they belong to the parent item above it.

QuickBooks provides this view (and the corresponding item/sub item or customer/job if looking at customers) so you can easily group similar things together within the list - makes for easier viewing and easier filtering of the list data in many cases.

View #2 represents the "flat" view of the list information. There is no indenting going on - all of the item numbers are showing up "flat" up against the left hand side of the list.

CHANGING THE VIEW DOESN'T CHANGE THE UNDERLYING DATA

You can easily switch from hierarchical to flat view and back by simply right clicking on the list and choosing the view you prefer, as shown below:

Keep in mind that the view you choose does not affect the data itself. If you have items/subitems or customers/jobs set up, those relationships will stay just as they are.

AND IN CASE YOU SEE THIS...

If you go to do some searching within your customer/job list, you'll then see the list automatically switched over to the flat view of the information. I'm not sure exactly why that happens, but you can easily reset the view by right clicking inside the customer/job list and resetting it back to hierarchical/indented view.