Partnerships Essential for State Government Digital Information Preservation According to UAlbany's Center for Technology in Government

Contact: Catherine Herman (518) 956-8150

ALBANY, N.Y. (July 25, 2006) -- The Center for Technology in Government (CTG) at the University at Albany has released Preserving
State Government Digital Information: A Baseline Report and State Government Digital Preservation Profiles. The report is based on results generated
from a survey administered in January of 2006 to state/territorial librarians, archivists, and records managers in all 50 states, the District of Columbia,
and four U.S. territories, and was designed to create a state government digital information preservation baseline. The survey was undertaken as part of a
two-year project to assist the U.S. Library of Congress in working with U.S. states and territories to form collaborative arrangements and develop
strategies for preservation of significant state and local government information in digital form.

"Partnerships have emerged as the most viable strategy for securing the resources necessary for preserving state government digital information," said
Theresa Pardo, deputy director of the Center for Technology in Government. "Whether these partnerships span units within a single agency or multiple state
and local governments and in some cases the federal government, their development requires knowledge of capabilities and priorities to be shared among
potential partners."

The report and profiles provide the baseline knowledge necessary to launch these critical partnership development efforts. The report includes an
analysis of the results across states and territories and presents several observations on the current digital preservation environment and the challenges
facing state government digital preservation initiatives. Recommendations to library, archives, records management and information technology professionals,
agency executives, elected officials, and many others at all levels of government, on how to use this baseline information to build digital preservation
partnerships are also included in the report. The state profiles present information by state to support the efforts of states to learn about each other, to
identify potential partners, and to initiate partnership development efforts.

State libraries and archives have traditionally managed, preserved, and provided access to significant government information in paper and other
traditional formats. More and more, however, this information is created in digital form. Much of it has short-term value, but a considerable fraction must
remain available for many years, in some cases, permanently. Unfortunately, states are finding their current preservation capabilities do not extend from
paper to digital formats. All signs point to continued growth in the volume and complexity of this information, yet library, archives and records management
professionals are hampered in their efforts to respond to this growth by a host of resource gaps. These gaps include a lack of comprehensive program
strategies, personnel and funding as well as a lack of technology infrastructure and appropriate and sufficient skills.

"The survey report and state profiles identify numerous 'launching points' for strengthening partnerships and undertaking joint preservation of state
government digital information projects not only within the state archives community but, more importantly, with other necessary partners in the state
libraries, IT departments, and other key agencies across the three branches of government," said Victoria Irons Walch, executive director of the Council of
State Archivists.

CTG developed the survey in cooperation with an expert group of individuals representing the Council of State Archivists, Chief Officers of State Library
Agencies, the Society of American Archivists, the National Association of State Chief Information Officers, the Library of Congress, National Archives and
Records Administration, and the Institute of Museum and Library Services. This group was brought together by the Library of Congress in late August of 2005
to help CTG develop a national survey. The report includes a copy of the survey, a description of the survey process and an breakdown of the survey
respondents.

The Center for Technology in Government is an applied research center devoted to improving government and public services through policy, management, and
technology innovation. The Center, located at the University at Albany, works with government to develop well-informed information strategies that foster
innovation and enhances the quality and coordination of public services. For more information visit the Center for
Technology in Government.

The University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages
more than 17,000 diverse students in 10 schools and colleges. For more information about this internationally ranked institution, visit the
University at Albany. Visit UAlbany's extensive roster of Faculty Experts.