Central Decimal Files, 1910-1963

Records

For the period from early 1910 through January 1963, records are arranged by subject according to a decimal subject classification scheme. In general, the records are arranged in broad categories by country and thereunder by subject. The files include despatches, telegrams, airgrams, instructions, diplomatic notes, reports correspondence, memorandums, and related documentation.

There are two versions of the decimal classification scheme: the first covered the period between 1910 and 1949 and the second period covered the period between 1950 and January 1963. The files are divided into seven chronological file segments:

1910-1929

1930-1939

1940-1944

1945-1949

1950-1954

1955-1959

1960-Jan. 1963

The 1938 edition of the filing manual covers most records of the 1910-1949 period. During the late 1940s, the Department issued revised sections of the filing scheme to cover new subjects, such as the United Nations. The revised filing manuals issued in 1950, 1955, and 1960, cover the blocks of files beginning in each of those years.

Country Numbers

Under both versions of the decimal file, each region, country, colony, or other designated geographic entity was assigned a "country number." The "country numbers" were two-digit numbers (the United States was "11"), or a combination of a two-digit number followed by a letter (Saudi Arabia was "90f" and "86a" for the 1910-1949 and 1950-1963 files respectively). "Country numbers" were added and deleted over time and in some cases, the number assigned to a given country, colony or geographic entity was changed. The numbers are combined with the subject classification numbers in order to form the file number for records on a given subject, a given subject relating to a specific country, or to the relations between countries. For additional explanation of the use of country numbers, please see this reference paper.

Central Decimal File Subjects 1910-1949

From 1910 through 1949, the records are arranged in nine subject classes:

Class 0: General. Miscellaneous

Class 1: Administration

Class 2: Extradition

Class 3: Protection of Interests

Class 4: Claims

Class 5: International Congresses and Conferences

Class 6: Commerce

Class 7: Political Relations of State

Class 8: Internal Affairs of States (This class is further divided into file categories on political affairs; public order, safety, health, and works; military affairs; naval affairs; social matters; economic matters; industrial matters; communications and transportation; navigation; and other internal affairs.)

The following is a simplified breakdown of the primary country-specific file categories, demonstrating how the country numbers are used. The file manuals prepared by the Department of State provide a detailed breakdown of all file categories and also explain other file categories that contain records on specific countries. In the following discussion, the positions of country numbers are represented by "**" and "##." Records relating to individual countries can be found in Class 5, too, but that class is not arranged using the country numbers. Researchers generally find the records in classes 6, 7, and 8 the most useful for foreign policy research. Many of the 7**.## and 8** files for the years 1910-44 are available on National Archives microfilm publications. For additional explanation of the use of subject numbers, please see this reference paper.

2**.##

General files relating to extradition. The lower number always precedes the decimal point.

2**.## [name]

Individual extradition cases. The number preceding the decimal point is for the country from which extradition is sought and the number following the decimal point is the country demanding the extradition.

3**.##

Protection in country ** of the private and national interests of country ##.

4**.##

General files relating to claims matters. The lower number always precedes the decimal point.

4**.## [name]

Individual claims cases. The number preceding the decimal point is the country against which the claim is made and the number following the decimal point is the country making the claim.

6**.##

Trade between two countries. The number before the decimal point is the importing country, while the number after the decimal point is the exporting country.

7**.##

Political relations of states. The lower country number always precedes the decimal point.

The following is a simplified breakdown of the primary country-specific file categories, demonstrating how the country numbers are used. In the following discussion, the positions of country numbers are represented by "**" and "##." The file manuals prepared by the Department of State provide a detailed breakdown of all file categories and also explain other file categories that contain records on specific countries. Records relating to individual countries can be found in Class 3, too, but that class is not arranged using the country numbers. Researchers generally find the records in classes 6, 7, 8, and 9 the most useful for foreign policy research. For additional explanation of the use of subject numbers, please see this reference paper.

2**.##

Protection in country ** of interest of nationals of country ##.

4**.##

Trade between two countries. The number before the decimal point is the importing country, while the number after the decimal point is the exporting country.

5**.##

Cultural and informational activities of country ** in country ##.

6**.##

Political relations of states. The lower country number always precedes the decimal point.

7**.

Internal political and national defense affairs of country **.

8**.

Internal economic, industrial, and social affairs of country **.

9**.

Internal communications, transportation, and scientific affairs of country **.

Sample Central Decimal File Numbers

711.1215/462. Documents indexed and filed until June 1944, were given a unique enclosure number, the number after the slash mark, in each file category. This example indicates the 462nd document in the subject file for political relations (7) between the United States (11) and Mexico (12) about boundary questions (15). In many cases, the reply to an incoming or outgoing communication was given the same enclosure number as the document to which it responds. Some enclosure numbers include an alphabetical or fractional designator, for example 711.61/470½ and 862.00/169a.

851.00/11-2049. Beginning in June 1944, documents were given an enclosure number, the number after the slash (/) mark, based on the date of the document. This method of filing also was applied to documents of earlier dates that were indexed and filed after the new procedure went into effect. Under this system, more than one document can have the same file number, so additional information, such as telegram or despatch number, is necessary to identify specific documents. The example given indicates a document dated November 20, 1949, in the file internal (8) political affairs (00) of France (51). In some cases, a document of a later date may be given the same date enclosure number as an earlier document to which it responds.

At times, a word may be added to an existing file number to further refine the subject of the file. For example, file "840.48" deals with the general subject of calamities and disasters in Europe. In 1938, the Department of State established the file "840.48 Refugees" for documentation dealing with the issue of refugees in Europe.

Changes in the Central Decimal File

From the early 20th Century to World War II, the Central Decimal File was the primary source of documentation on U.S. foreign policy. Beginning in the 1940s, some documentation remained in decentralized files created and maintained by various offices and bureaus, with a consequent diminishment of the Central Files. This is especially true of high-level offices such as the Executive Secretariat and the Policy Planning Staff, but also extends to operating bureaus and offices. Beginning in the late 1950s, the Department designated some bureaus and offices to maintain officially decentralized files, further diminishing the Central Files. In those cases, even though there are relevant file categories in the Central Decimal File, most documentation was filed in the decentralized files. The National Archives does not preserve the records of all organizational elements with decentralized files.

Finding Aids

Filing Manuals:

The filing manuals issued by the Department of State provide the most detailed explanation of the organization and content of the Central Decimal File. The Department issued editions in 1911, 1912, 1921, 1938 (encapsulating all of the previous editions), 1950, 1955, and 1960. To provide for additional file categories in Class 5 relating to the United Nations and in Class 8 relating to cultural relations during the 1940s, the Department issued two major supplements to the 1938 edition of the filing manual.

Other Finding Aids:

Purport Lists and Cards. Created by the Department of State. A record of the documents in each file, arranged in the same order as the documents, showing the file and document number, date, from and to, and the gist or "purport" of the document. The lists (ending June 1944) and cards (beginning July 1944) are divided into segments matching those of the records to which they relate:

1910-29

1930-39

1940-44

1945-49

1950-54

1955-59

1960-January 1963.

Microfilm publication M-973 reproduces the lists for 1910-1929 (rolls 1-223), 1930-1939 (rolls 224-431), 1940-June 1944 (rolls 432-602), and cards for July-December 1944 (rolls 603-654). Purport cards for the 1945-1949 segment are not on microfilm but are available for research. The Purport Cards for 1950-January 1963 are classified and are not available to researchers. NARA reference staff can perform very limited searches in the classified index for researchers.

Source Cards. Created by the Department of State. The cards are arranged by the source or destination of the communication (country or city or other organization, thereunder to or from, thereunder by date or by the Department of State office originating a memorandum). The cards are divided into segments matching those of the records to which they relate:

1910-29

1930-39

1940-44

1945-49

1950-54

1955-59

1960-January 1963

The Source Cards for 1910-1949 are available for research. The Source Cards from 1950-January 1963 are classified and are not available to researchers. NARA reference staff can perform very limited searches in the classified index for researchers.

Name Cards. Created by the Department of State. For each time segment 1910-January 1963 there are cards, which serve as a finding aid for communications to, from, or about private persons or organizations. Researchers cannot rely on the name cards to locate all documents relating to or mentioning a given individual. While the name index is an important tool and can assist with identifying documents and files of interest, the coverage is limited. Name cards do not exist for every name mentioned in the records, or there may only be one card leading to a file with many documents on an individual. Most of the cards relate to communications to and from organizations and individuals. To locate all pertinent documentation, one must determine the file designation most likely to contain records of interest and then make a document-by-document search. While this can be laborious, it will result in the most comprehensive results. The cards are divided into segments matching those of the records to which they relate:

1910-29

1930-39

1940-44

1945-49

1950-54

1955-59

1960-January 1963

The Name Cards for 1910-1959 are available for research. The Name Cards for 1960-January 1963 are classified and are not available to researchers. NARA reference staff can perform very limited searches in the classified index for researchers.

Box Lists. NARA has created box lists for the records in each segment of the Central Decimal File - 1910-29, 1930-39, 1940-44, 1945-49, 1950-54, 1955-59, 1960-January 1963. Once you have determined the file number for the records in which you are interested, the box lists for each segment of the Central Decimal File are used to identify the exact boxes with the records of interest.