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QuickBooks is a software program for small business owners to use for accounting purposes. Many small business owners use QuickBooks to simplify the business accounting practices throughout the year and to simplify the documents the owner hands over to the accountant or CPA to file the business tax returns at the end of the year. QuickBooks provides some tips to make your experience with the program more effective whether you’re a new user or an expert.

Integrate Online Business

For an online business, your primary sales may be from the shopping cart associated with your website. Rather than manually inputting online sales into your QuickBooks program, integrate the shopping cart to work with your software. According to CPA Sandy Smith, many shopping cart programs already have QuickBooks interfaces built in. If your cart does not have this interface, you can purchase add-on software to connect your shopping cart with QuickBooks, to synchronize purchase information, invoices and customer contact information.

Payroll Deductions for Employees

If you allow employees to pay for items such as health insurance with a payroll deduction, configure your QuickBooks to handle these transactions. By tracking employee deductions, you can add it to the "create a paycheck" window for the employee. You have the option to either enter the full amount of the deduction or a partial amount that can be spread out to cover various paychecks. In addition to being able to include employee deductions from the payroll checks you run, the program also allows you to run reports to track the balance for each employee.

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Manual Check Writing

QuickBooks offers you two choices when writing business checks to pay bills, vendors, suppliers or other obligations. The software design tracks all of your accounts, including outgoing money. When you print checks from QuickBooks, it records the check into the business “check register” within the program. If you need to write a check while you are out of the office and cannot print it directly from QuickBooks, you have the option to do this also. You can later add the manual check you wrote into your QuickBooks program, so it keeps your financial records up-to-date.

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About the Author

Kristie Lorette started writing professionally in 1996. She earned her Bachelor of Science degree in marketing and multinational business from Florida State University and a Master of Business Administration from Nova Southeastern University. Her work has appeared online at Bill Savings, Money Smart Life and Mortgage Loan.