7.2
Annual Leave

If you work 1,000 hours or more per year in an appointed classified position, and
you are not employed in a student title (such as student assistant, professional student
assistant, graduate assistant, senior graduate assistant or master lecturer), you
earn annual leave. If you are a full-time employee, you earn annual leave in accordance
with the following schedule. If you are not full-time, but work 1,000 hours or more
per year, you earn annual leave in proportion to the time you work.

From the beginning of

Through the end of

Monthly

Annually

1st year

3rd year

8 hours

12 days

4th year

5th year

10 hours

15 days

6th year

12th year

12 hours

18 days

13th year

20th year

14 hours

21 days

21st year

15 hours

22.5 days

If you work 1,000 hours or more per year in a regular appointed nonclassified position
that is listed as a 12-month position in the university's appropriation act, you earn
annual leave. If you work full-time (100% appointment), you earn annual leave at the
rate of 15 hours per month or 22.5 days per year. If you work less than full-time
in a 12-month nonclassified position, but your appointment is 50% or greater, you
earn annual leave at that rate, in proportion to the time you work.

Annual leave is cumulative and is added to your annual leave balance as it is earned;
however, you may not have more than 30 days (240 hours) on January 1 of each year.
Your total accumulated leave may exceed 30 days during the year, but any amount over
30 days is lost if not used by December 31 of each year. If you are a non-exempt employee
and your annual leave accumulation is 240 hours or more for the current and the previous
month, leave usage that would ordinarily be charged to compensatory time will be charged
to annual leave, to help you avoid losing annual leave on January 1 of the next year.
Your compensatory time balance will remain available for you to use.

If you transfer to the university from another state agency or institution of higher
education, without a break in service (within thirty (30) consecutive working days),
you retain and transfer all of your accumulated annual leave. Your prior service will
also be figured into the rate at which you earn annual leave, shown on the chart above.
You will receive one year's credit for each full year that you have worked in another
state agency or institution of higher education. You will not, however, receive credit
for partial years.

Annual leave must be earned before it can be used. You may not borrow from amounts
you expect to earn, and you may not use annual leave earned by other employees. You
continue to earn annual leave at your normal earning rate when you are on leave with
pay. You do not earn annual leave during a month when you are on leave without pay
for 10 or more days, or an equivalent proportion if your appointment is less than
100%.

You may request annual leave at any time, but your request must be made in advance
and must be approved by your supervisor. Your supervisor may require that you take
annual leave at those times when it will be most convenient for and least disruptive
to your department or work unit. Annual leave is granted on a basis of work days,
not calendar days. Non-work days, such as weekends and holidays, which fall within
a period when you are using annual leave are not charged against your annual leave.
If you exhaust your earned annual leave, you may use compensatory leave, but you may
not use sick leave or other forms of leave for annual leave purposes. However, annual
leave will be used if you are sick or an immediate family member whom you must care
for is sick and you have used all of your sick leave. In the BASIS system, when sick
leave is exhausted, additional sick days are charged against annual leave. Annual
leave may be used in lieu of sick leave.

If you end your employment with the University for any reason, including termination,
retirement, resignation, or death, your final pay will include a lump sum payment
for any accrued but unused annual leave, up to, but not exceeding 30 days (240 hours)
or 60 days (480 hours) in the case of death. The BASIS Leave Accounting system credits
your full monthly accrual of annual leave at the first of each month. If you end employment
with the university, your last month's annual leave accrual will be pro-rated to reflect
your actual termination date. If you receive a lump sum payment for annual leave,
you may not return to university employment until the number of days for which you
received annual leave payment have elapsed.

If you are a 12-month employee and are scheduled to change to a nine-month appointment,
you must take all of your accrued, unused annual leave before the end of the 12-month
appointment period. Your employment period cannot be extended to compensate you for
unused annual leave when you change from a 12-month to a nine-month appointment, and
you cannot receive a lump sum payment for unused annual leave unless you are terminating
your employment with the university.