Resource Central is a complete meeting room booking system and a conference-planning tool for Office 365, Microsoft Outlook ® and Exchange that reduces your meeting costs, allows your staff to spend time on other tasks thus improving your service level and efficiency reflecting on your Return on Investment (ROI).

Schedule meetings, including all extra services, in less than 2 minutes

In Outlook ®, book a meeting, easily search for available rooms and resources, order catering and other services and you are done! No more manually handling cancelations or operating in several systems when ordering associated services and creating internal allocations or invoices since Resource Central can integrate with ERP systems.

Meeting Room Booking System
Search
for suitable meeting rooms in one location or across multiple sites.
Find the right rooms based on categories such as video conferencing,
filters and room capacity in a user-friendly and intuitive interface.

Order catering and additional services
Streamline
your meeting planning with one-step ordering for catering, facilities
and IT requests as well as any other internal or external service.

Schedule meetings anytime and anywhere
Book
meetings with resources and attendees via smartphones, tablets and
other internet-enabled devices via Resource Central’s booking web app
with no need for an Outlook® client.

Book additional resources like laptops, projectors, cars, etc.
Leverage your booking processes by including these additional resources in Resource Central.

Integration with Exchange Server
Resource
Central integrates directly with the Exchange Server via Exchange Web
Services. The resource scheduling software provides instant schedule
with no need to wait for synchronization or interfacing delays. Our
unique integration insures that all parts of Resource Central are
automatically updated with current information. Thanks to RealTime Service, all parts of Resource Central are automatically updated with current information.

Global Scale
Resource
Central is used by numerous multinational organizations, works across
multiple locations and time zones. It’s available in 14 languages.

Joining forces with Office 365, Microsoft Outlook ® and the Exchange Server, Resource Central enables you to quickly and easily locate, reserve, book, and schedule the most appropriate meeting rooms for your needs. The resource booking software provides you with an essential overview of all meeting rooms showing availability, selected images of the individual rooms, catering deadline and other important details, such as maximum capacity, floor plans, and directions.

Attendee availability

Determine whether attendees are available while booking meeting rooms. Meeting rooms and resource calendars are displayed along with attendee calendars in a clear and intuitive manner allowing for quick and easy scheduling.

Ordering service

Use the resource booking software to order all your required services such as catering, facilities requests, IT requests etc. Simply click the order form button once you have selected your attendees and meeting room. Resource Central also handles changes and cancellations, saving you time – time that could be better spent on other tasks.

Features:

List and book available meeting rooms, resources, or hot desks through Outlook ®

Resource Central handles all changes and cancellations

Quick overview of all meeting rooms showing availability, selected images, and important details, such as maximum capacity

With Resource Central, you can view your calendar and book meetings/resources anytime and anywhere independent of device, browser and Outlook ® clients. Use our booking web app on for instance iPhones, iPads, Android devices, Windows phone and all the major desktop browsers.

Resource Central is an easy-to-use resource scheduling software that assists your organization in the scheduling of workstations.

In today’s business environment, knowledge-based workers are only spending a fraction of their time at the office. Office hoteling, or hot-desking, offers organizations the ability to cut their overhead costs significantly while making it easier for employees to work flexibly.

Organizations interested in utilizing their facilities more efficiently are increasingly turning to Resource Central to schedule their workspaces. With Resource Central, users are able to search for and book available workspaces by category and location directly through Outlook ®, either in advance or on demand.

Features

List and book available hot desks through Outlook ®

Use facilities more efficiently by scheduling and booking your workstations

Intuitive and user-friendly interface

Order services

When you book a meeting, you can send order receipts automatically to all internal and external service providers, including meeting organizers, catering personnel, IT personnel, etc.

Service provider overview
Service providers are automatically notified and receive order forms. They can view and print orders made by the meeting arranger. There’s no need for service providers to make a note of changes, as the resource scheduling software handles all changes and cancellations.

Order forms are 100% customizable and can be adapted to your specific needs. This means that the associated services available for order on each order form will vary based on the individual meeting room, building, location or country. With Resource Central, you can book parking lots, event planning or anything else that fits your company’s needs.

Integration with ERP systems
Complete the order-to-invoice process for both internal and external invoices by integrating Resource Central with your company's accounting system.

Features

Order AV-equipment, catering, and other services in your Outlook ® calendar

Order receipts are automatically sent to all meeting organizers, catering personnel, etc., reducing your workload and improving internal communication

View reservations and orders in a separate administration module

Intuitive and user-friendly interface for both meeting arrangers and service providers

Improve resource utilization

Extract
reports on resource utilization and monitor meeting room usage.
Resource Central improves your bottom line by ensuring that you’re using
meeting rooms and desks in the most efficient way possible. For
instance, you can avoid having empty hot desk(s).

Analyze room and workspace usage to asses which resources are over- or under-utilized

Use
standard resource utilization reports or easily create your own reports
that are customized to meet your company’s specific needs

Generate reports based on Microsoft Reporting Services

Resource Central helps you answer questions such as:

Which rooms and workspaces are over-utilized?

Are late cancelations preventing efficient meeting room usage?

Can we spare some of our meeting rooms and turn them into office space?

What can be done to improve our meeting room usage?

Reduce your meeting budget

Resource Central reduces your meeting budget and boosts productivity by enabling
you to book resources and services quickly. Use our ROI calculator for
an estimate of how much you can reduce your meeting budget by
implementing Resource Central.

Welcome guests

Resource Central helps you give a good impression to visitors arriving at your company office for the first time. Once
visitors walk through the front door and into the building, they immediately form an opinion of your company. If the
visitors are new or potential customers, giving them a warm welcome and speedy, correct information may make them long-term customers. Resource Central makes your visitors feel welcome and informed, while at the same time freeing up staff resources to focus on other important tasks.

Print visitor badges and perform barcode scans

Provide
visitors with printed visitor badges. Visitor badges prevent those
awkward moments when you realize that you have forgotten someone’s name,
which can damage your relationships with potential clients or partners.
Perform barcode scans to keep track of registered visitors with
ease, so you can determine who has arrived and who hasn’t without the
need to use pen and paper. This gives your staff more time to talk to
visitors and make them feel welcome.

Email notifications minimize wait time

Email
notifications minimize wait time both for you and your visitors. When
visitors arrive, you’ll receive an email notification, so you can start
walking to the reception area or meeting room immediately to greet them.
Or if your visitors are late, you can work on other tasks instead of
waiting for them to arrive. Email notifications also free up your
receptionist to spend time on other tasks because she doesn’t have to
call your office to notify you anytime a visitor arrives.

Features

Print visitor badges

Perform barcode scans for speedy registration

Receive email notifications when visitors arrive

Combine with a digital signage solution

A digital signage solution further improves your visitors’ first impression of your company. With our wayfinding option, digital signs can even point visitors towards the appropriate meeting rooms.

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Great New Functions

Exchange Central has helped with the scheduling of trainings and conferences.

Micheal Rutkowoski, SHI GmbH

15 Minute Online Demo

A member of our experienced team is
ready to give you a 15 minute non-obligation tour of any one of our
products and show you how our solutions for Microsoft Exchange and
Microsoft Outlook can solve the problem of internal communications.

Return on Investment (ROI)

Try our ROI calculator and gain an
estimate of how much time and money Resource Central can save your
organization, by effectively managing meeting rooms and other resources.