Proactive Discloser Under Section 4(1)(b) of RTI Act 2005

The particulars of its organization, functions and duties;

The particulars of its organization, functions and duties :-Birla Industrial & Technological Museum is the constituent unit of National Council of Science Museums, which is an autonomous organization under Ministry of Culture, Govt. of India. For details please visit www.ncsm.gov.in – Resources – RTI

The procedure followed in the decision making process, including channels of supervision and accountability :-Birla Industrial and Technological Museum (BITM) being one of the constituent units of National Council of Science Museums (NCSM), follows the procedures enumerated in NCSM Manual of Office Procedure (MOP) for decision-making. In case of administrative matters the Section Officer proposes action with the help of staff (Assistant, UDC and LDC) posted in the section in accordance with the instructions that prescribed the level of final disposal and channel of submission for each category of cases. The Section Officer normally submits the file to Administrative Officer who with his comments in turn submits the file to Director for his decision. In case of other matters the proposal routed through the sectional head to the appropriate authority for decision. In case of financial involvements the file mostly moves through Finance & Accounts Officer. In accordance with the delegation of power as per the NCSM Bye-Laws file may be required to send to Director General, NCSM. Level of submission depends on the delegation of power as per the NCSM Bye-Laws. Each officer in the channel is accountable with respect to submission of true facts, but the ultimate accountability lies with the highest level authority that approves a proposal or takes decision.

The norms set by it for the discharge of its functions;

The norms set by it for the discharge of its functions :-BITM follows the norms set out for all Government of India offices by the Department of Personnel & Training/Department of Administrative Reforms and Public Grievances.

Rules, regulation, instructions, manuals and records;

The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions :-The rules and regulations, instructions manuals etc. are as prescribed and published by the Ministry of Personnel, Pension and Public Grievances including AR Wing like FR/SR and other service/establishment manuals and instructions and financial rules like GFR and Delegation of Financial Power Rules issued by the Department of Expenditure from time to time. Besides these, separate rules and regulations, other Manuals are framed by the NCSM. For details please visit www.ncsm.gov.in – Resources – RTI

A statement of the categories of documents that are held by it or under its control;

A statement of the categories of documents that are held by it or under its control;Sections of the BITM including its satellite units hold different categories of documents relating to work allocated to them.

Arrangement for consultation with members of public;

The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof :-Executive Committee, Planning and Programming Committee, Building Committee & Local Advisory Committee for the respective satellite units etc

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for the public :- Minutes of the Meeting of Executive Committee, Planning and Programming Committee, Building Committee, Local Advisory Committee for the respective satellite units, are not accessible for public.

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such progammes :- The BITM does not execute any subsidy programme.

Particulars of recients of concessions......

Particulars of recipients of concessions, permits or authorizations granted by it :-Not applicable.

Information available in electronic form;

Details in respect of the information available to or held by it, reduced in an electronic form :-The information available in electronic form is available on the website of BITM (www.bitm.gov.in)

Facilities available to citizens for obtaining information;

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use :-Citizens can take membership of the BITM Library on payment of annual fees of Rs 200/- (Rupees two hundred only). They can get books for reading in the library itself. The library remains open for outside members from 10-00 am to 05-30 pm.

Particulars of the Public Information Officers;

The names, designations and other particulars of the Public Information Officers;