Tips to File Tax Form W2C and W3C

Helpful Tips

1. File Forms W-2c (Corrected Wage and Tax Statement) and W-3c (Transmittal of Corrected Wage and Tax Statement) as soon as possible after you discover an error. Also, provide a Form W-2c to the employee as soon as possible.

2. To correct a Form W-2 you have already submitted, file a Form W-2c with a separate Form W-3c for each year needing correction.

3. File a Form W-3c whenever you file a Form W-2c, even if you are only filing a Form W-2c to correct an employee's name or Social Security number (SSN).

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4. If you expect to file 250 or more W-2cs during a calendar year, you are now required to file them electronically. (W-2cs for years before 2002 are not counted for purposes of the new threshold.) Submitters must follow the formatting specifications in Social Security's Specifications for Filing Forms W-2 Electronically (EFW2). If you believe the 250 threshold requirements (published in Internal Revenue Service (IRS) Pub. 1223) will create a hardship, contact the IRS Employer Call Site in Martinsburg, West Virginia, toll-free at (866) 455-7438 about the possibility of a waiver.

5. Form W2C Boxes 1 through 20. For the items you are changing, enter under “Previously reported” the amount reported on the original Form W-2. Enter under “Correct information” the correct amount. Do not make an entry in any of these boxes unless you are making a change. If you do not enter the correct amount for one field, ezW2Correction software will leave that field blank when printing form.

6. If any item shows a dollar amount change and one of the amounts is zero, enter "-0-". Do not leave the box blank.

7. If you have hundreds or thousands of W2 forms to correct, ezW2Correction data import feature will save your time.