The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

On and Off-Road Access Covers.
Scope / Specification.
1. This framework is for the supply of Access Covers for person and equipment access to Pumping Stations, Storage Tanks, CSO’s and similar chambers.
2. The scope of supply is for design support, site survey (if required), manufacture, delivery and installation (where required) of access covers and associated Health and Safety features. The Framework is split into 2 lots. Lot 1 — On road. Lot 2 — Off Road.
3. Access covers greater in size than that covered in the scope of BS EN 124 should be constructed and tested to an equivalent standard to BS EN 124, and this testing process should be made available for audit by Scottish Water. Classifications of covers should also comply with the equivalent of BS EN 124:
— B125 for footways, pedestrian areas and comparable areas. (Off Road);
— C250 for car parks or similar (On Road);
— D400 for carriageways (ductile iron only). (On Road);
— E600/F900 Where required for abnormally high loadings (ductile iron only) (On Road).
4. A full range of cover sizes is required. Width 675, 750, 900 mm and lengths 675, 750, 900, 1 200 mm. For larger covers segmental multi cover assemblies must be available. Other sizes may be requested. When opening sizes are stated as clear opening sizes, this stated size should be clear of the covers mechanisms, hinges and fall protection.
Estimated value excluding VAT
Range: between 5 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 years + 1 + 1 + 1 + 1.
Provisional timetable for recourse to these options:
in months: 72 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals:
Range: between 1 and 4
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015 Completion 31.7.2021

Information about lots

Lot No: 1Lot title: On Road Access Covers

1)Short description:

On Road Access Covers.

2)Common procurement vocabulary (CPV)

44423760

3)Quantity or scope:

The scope of supply is for design support, site survey (if required), manufacture, delivery and installation (where required) of Access Covers and associated Health and Safety features. The Framework is split into 2 Lots. Lot 1 — On Road and Lot 2 — Off Road.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

All prices shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with agreed contract rates, schedules and conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Expressions of interest should be submitted through Public Contracts Scotland by the date indicated. All applicants Must include in their expression of interest their companies full postal address and contact details inclusive of their company registration number. All applicants are required to register on Public Contract Scotland Tenders.
Thereafter all applicants will be requested to complete a Pre Qualification Questionnaire. Questionnaires will be issued electronically to all applicants through Public Contracts Scotland Tenders. Responses to Pre-Qualification Questionnaires will be assessed and used to short-list applicants who will be invited to proceed to the next stage of the tender process. Applicants will only be assessed based on the answers provided in the questionnaires.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Applicants must complete the technical questions within the pre-qualification questionnaire and tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:

This contract notice does not preclude Scottish Water from issuing other contract notices for specific requirements from time to time. The contents of this Notice are sufficient for submissions of pre-qualification data all other communications are discouraged. responses to the OJEU Notice will be evaluated based on Section III.2 and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in responses to this Notice or any resulting tender exercise may risk elimination.
(SC Ref:396599).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulation 33 of The Utilities Contracts (Scotland) Regulations 2006 as amended (the Regulations) Scottish Water will incorporate a minimum of 10 calendar day standstill period between the communication of the award decision and the decision to enter into the contract with the successful tenderer. A breach of any duty owed under the Regulation is actionable by any economic operator which, in consequence of the breach, suffers, or risks suffering, loss or damage and such proceedings may be brought either the Sheriff Court or Court of Session. Any such action must be brought within 3 months from the date when grounds for the bringing of proceedings first arose unless the court considers that there is good reason for extending the period within which proceedings may be brought.

VI.4.3)Service from which information about the lodging of appeals may be obtained