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In the NESPOS Bibliography Space, the BIBTeX standard is used. Before creating a new bibliographic item, the user has to decide between different formats, each having another selection of required and optional fields.

Here are the definitions of the different BIBTeX types:

Type

Definition

Required Fields

Optional Fields

article

An article from a journal or magazine

author, title, journal, year

volume, number, pages, month, note

book

A book with an explicit publisher

author or editor, title, publisher, year

volume or number, series, address, edition, month, note

booklet

A work that is printed and bound, but without a named publisher or sponsoring institution

A report published by a school or other institution, usually numbered within a series

author, title, institution, year

type, number, address, month, note

unpublished

A document having an author and title, but not formally published

author, title, note

month, year

Definitions of the BIBTeX standard fields

Field

Definition

address

Usually the address of the publisher or other type of institution. For major publishing houses, van Leunen recommends omitting the information entirely. For small publishers, on the other hand, you can help the
reader by giving the complete address.

annote

An annotation. It is not used by the standard bibliography styles, but may be used by others that produce an annotated bibliography.

author

The name(s) of the author(s).

booktitle

Title of a book, part of which is being cited. For book entries, use the title field instead.

chapter

A chapter (or section or whatever) number.

crossref

The database key of the entry being cross referenced. Any fields that are missing from the current record are inherited from the field being cross referenced.

edition

The edition of a book, e.g. "Second". This should be an ordinal, and should have the first letter capitalized.

editor

Name(s) of editor(s). If there is also an author field, then the editor field gives the editor of the book or collection in which the reference appears.

howpublished

How something strange has been published. The first word should be capitalized.

institution

The sponsoring institution of a technical report.

journal

A journal name. Abbreviations are provided for many journals.

key

Used for alphabetizing, cross referencing, and creating a label when the "author" information is missing. This field should not be confused with the key that appears in the cite command and at the beginning of the database entry.

month

The month in which the work was published or, for an unpublished work, in which it was written. You should use the standard three-letter abbreviation, as e.g. described in Appendix B.1.3 of the LaTeX book.

note

Any additional information that can help the reader. The first word should be capitalized.

number

The number of a journal, magazine, technical report, or of a work in a series. An issue of a journal or
magazine is usually identified by its volume and number; the organization that issues a technical report usually
gives it a number; and sometimes books are given numbers in a named series.

organization

The organization that sponsors a conference or that publishes a manual.

pages

One or more page numbers or range of numbers, such as 42-111 or 7,41,73-97 or 43+ (the `+' in this last example indicates pages following that don't form a simple range). To make it easier to maintain Scribe compatible databases, the standard styles convert a single dash (as in 7-33) to the double dash used in TeX
to denote number ranges (as in 7--33).

publisher

The publisher's name.

school

The name of the school where a thesis was written.

series

The name of a series or set of books. When citing an entire book, the the title field gives its title and an optional series field gives the name of a series or multi-volume set in which the book is published.

title

The work's title.

type

The type of a technical report, e.g. "Research Note".

volume

The volume of a journal or multi-volume book.

year

The year of publication or, for an unpublished work, the year it was written. Generally it should consist of four numerals, such as 1984, although the standard styles can handle any year whose last four nonpunctuation characters are numerals, such as "about 1984".

affiliation

The authors affiliation.

abstract

An abstract of the work.

contents

A Table of Contents.

copyright

Copyright information.

ISBN

The International Standard Book Number.

ISSN

The International Standard Serial Number. Used to identify a journal.

keyword

Key words used for searching or possibly for annotation.

language

The language the document is in.

location

A location associated with the entry, such as the city in which a conference took place.

LCCN

The Library of Congress Call Number. I've also seen this as lib-congress.

mrnumber

The Mathematical Reviews number.

price

The price of the document.

size

The physical dimensions of a work.

URL

The WWW Universal Resource Locator that points to the item being referenced. This often is used for
technical reports to point to the ftp site where the postscript source of the report is located.