Streamlining and Enhancing Policies and Procedures (SEPP)

The Streamlining and Enhancing Policies and Procedures Program (SEPP) commenced in 2017 with an objective of enabling the development of high quality, needs-based policies and procedures across UQ. As a result of the Program, a number of policies have been either: deleted, demoted, consolidated or revised. Various new policies have also been created as result of the Program.

Divisions within the Chief Operating Officer’s portfolio have assessed their policies and procedures, and relevant Senate reserved policies, in accordance with the Program’s objectives.

The changes made to date are outlined below. This webpage will be updated as new policies and procedures are approved and published.

Governance and Risk

New policy to replace the Senate Governance Framework and provide the overall structure and direction for systematic and disciplined governance and management of UQ. The policy was approved by Senate on 6 September 2018.

New policy to consolidate the former Delegations of Authority Policy, Contract Delegations Policy and Financial Delegations Policy. The new policy underpins UQ’s delegations framework, which also includes various procedures (e.g. the Contracts and Financial Delegations Procedure) and schedules of delegation and sub-delegation (e.g. Schedule of Financial Delegations). The policy was approved by Senate on 26 April 2018.

New procedure to support the implementation of the new Delegations Policy. The procedure outlines the steps that sub-delegates must take when exercising their financial or contract sub‑delegations at UQ. The procedure was approved by the Vice-Chancellor and President on 26 April 2018.

New policy to provide the structure, direction and oversight for the systematic, disciplined and consistent identification and assessment of legal and regulatory compliance obligations and for their effective and efficient management. The policy was approved by the Vice‑Chancellor and President on 3 April 2018.

New policy to replace the former Purchasing Policy. The new policy provides the overall framework, direction and oversight for the sustainable, systematic and disciplined performance, governance and management of the procurement of goods and services across UQ. The policy was approved by the Vice-Chancellor and President on 3 April 2018.

New policy to provide the overall framework, direction and oversight for the systematic, disciplined and consistent identification and assessment of risks and for their effective and efficient management. The policy was approved by Senate on 12 October 2017.

Health, Safety and Wellness

Revised policy outlining UQ’s commitment to managing risks posed by work involving biological material and UQ’s regulatory compliance obligations. The policy was approved by the Vice‑Chancellor and President on 19 September 2018.

New procedure to replace the former Vaccinations and Immunisation Policy (rescinded). The procedure outlines responsibilities for organisational units, supervisors and managers and provides instruction for those at UQ who may be at higher risk of exposure to vaccine-preventable disease. The procedure was approved by the Director of Health, Safety and Wellness on 14 September 2018.

New policy to support the Queensland Government’s approach to eliminate smoking from higher education campuses and aimed to eliminate the harmful effects of passive smoking and related discomfort to others. The policy was approved by the Vice-Chancellor and President on 26 June 2018.

New policy to replace the former Occupational Health and Safety Policy. The policy establishes UQ’s overall health, safety and wellness objectives and demonstrates Senate’s and the Vice‑Chancellor and President’s commitment to continual improvement of UQ’s health and safety performance. The policy was approved by Senate on 4 December 2017.

Finance and Business Services

Revised procedure to strengthen and clearly articulate the requirements and processes related to the use of UQ corporate credit cards. The procedure was approved by the Chief Financial Officer on 6 November 2018.