West Virginia
Archives & History News
Volume I, No. 3
May 1, 2000

From the Editor
Welcome to the third issue of the newly revived Archives and
History Newsletter. We will be publishing an issue monthly by
posting on our Web site (http://www.wvculture.org/history), and by
distributing copies to historical and genealogical societies and
our Archives Library patrons. Among the topics to be covered
regularly are new titles available in the Archives Library,
upcoming and on-going projects in Archives and History, tips for
researching in the Archives Library and for genealogical research
in general, recognition of donors and volunteers, and a Calendar of
Events. We welcome your questions and comments. Please direct any
correspondence concerning the newsletter to the editor, Susan
Scouras, Archives and History. Please direct any correspondence
concerning our Web site to Joe Geiger, Archives and History.

Are You an Author?
Have you written a novel, a family history, or perhaps a special
newspaper story for your hometown paper? Have you published a book
of poetry or reflections on life in your community? Is your
historical or genealogical society distributing a county records
index or compiling members' family trees? The Archives is
interested in anything you or your organization have published or
prepared in manuscript form that we can add to our collection. Your
work would be available to researchers and kept for posterity.
Remember, we are not just a depository for all things about West
Virginia and West Virginians, but also for materials written by
West Virginia natives and residents. Again, we are not only
interested in genealogy and history, but in other non-fiction,
poetry, and fiction. Please call or write us to find out if your
publication or manuscript meets our collection guidelines.

If you are preparing material for publication or desk-top
printing, we have a few suggestions. Always include a title page,
showing the title you have decided upon the shorter, the better.
You can include a sub-title in order to describe the contents more
fully. Avoid starting your title with the words "A," "The," or
"An." Library cataloging rules require the dropping of those words
at the beginning of a title, possibly making your title harder to
find, depending on the library cataloging system used. If you are
having your work printed and bound, be sure that the publisher or
printer words the title exactly the same way on the title page, the
front cover and the spine. Variations in the titles give library
catalogers headaches!

List the name of the author the same way in each title you
produce. For instance, list your name as "John J. Jones" in each
volume, not "Johnny Jones," then "John Jones, Jr.," or "J. J.
Jones" another time. List multiple authors in the same order each
time. If you publish the book yourself, include your name and
address, giving at least your town and state. (If you are selling
your book, give a full address since people who use your book in
the library often will want to purchase their own copies.) You can
also list an e-mail or Web site address and a telephone number if
you like. Never forget to include a publication date just the year
alone is fine.

We urge you to index your work. Often good information is not
found because the book lacks an index. The longer or more
complicated the book, the more an index is needed. In your index,
list at least the names of individuals mentioned and the names of
places discussed, plus anything else you think is important, such
as obituaries or cemeteries, etc. A bibliography is not necessary,
but is very helpful to other researchers. A short list of the main
resources for your material is adequate. Give the title, author,
publisher and date of publication, if you have it. Think about the
materials you used in your research which ones were easier to use?
What made them better for you as a researcher? Once you have
determined what was helpful to you, include the same features or
methods in your own work.

If your work is over fifty pages and unbound, the Archives staff
will consider binding up to three copies for the Archives
collection and shelving it in the Archives and History Library
Public Search Room. To increase your chances of having it bound,
leave a generous margin of at least 1«" to allow for the
binding. If your work is under fifty pages, we will evaluate it for
inclusion in the Pamphlet File or in the Family History File. The
Archives also accepts scrapbooks and albums, although loose
materials can not be placed in the public search room. Such
materials are shelved in the Closed Stacks and are used by the
public under supervision. All except Family History Files are fully
cataloged with subject listings. Family History Files are listed by
family surname in a notebook, and will be included in an on-line
index in the future.

Interested? If you have already published your work and would
like to donate up to three copies, please call or write the
Archives and History Library. If you have unpublished work you
would like to have evaluated for donation, describe it for us
briefly in a letter, including the physical size and number of
pages of the material. There are many families and more than a few
counties for which little written information exists. Here is your
chance to preserve your heritage for posterity!

BOOK REVIEWS
We hope we have encouraged you to put your thoughts on paper. Here
are two books you may find helpful.

Legacy: A Step-by-Step Guide to Writing Personal History,
by Linda Spence, published by Swallow Press/University of Ohio
Press, 1997.

Linda Spence has written a thought-provoking guide to help you
write the history of your life by answering a sequential list of
questions about your own memories and values. Going far beyond the
usual list of names, dates and events, Spence will help you produce
a true portrait of your entire life and family story by recounting
both everyday happenings and special moments as you remember them.
She encourages the writer to include the bad with the good, the
painful with the joyous, in order to paint a complete picture of
the events and feelings that shaped your life. As family
researchers know, an ancestor's diaries or letters provide
invaluable insight into the mind of the living person far more than
any photograph or legal document can hint. By inspiring your
writing in a similar format, Linda Spence has produced an excellent
guide to assist you in leaving a precious legacy for your
descendants.

My History is America's History: 15 Things You Can Do to Save
America's Stories, a millennium project of The National
Endowment for the Humanities in partnership with The White House
Millennium Council, 1999.

"Many Americans are historians without being aware of it. Each
of us has stories we pass, like family heirlooms, from generation
to generation. These stories define us and connect us to distant
places and significant events," says William R. Ferris, NEH
Chairman, in his introduction to this guidebook for preserving all
aspects of your family's history. Topics covered include journal-
keeping, how to do an interview, family papers and photographs,
heirlooms and keepsakes, and writing your own story. Examples from
various American families are presented. The guide urges taking an
important step beyond your own family history and connecting your
family with the community and with the country as a whole. Included
are several listings of resources such as books, films, historical
societies and places to visit. We suggest visiting the associated
Web Site at www.myhistory.org.

MEET OUR STAFF:

SUSAN SCOURAS
Susan is a librarian with an American history background. She is a
newcomer to the Archives staff, having come on board in July 1999.
Susan is the primary cataloger for the Archives Library, so all new
materials and accepted donations come to her. She is well-versed in
the eccentricities of the VTLS on-line catalog, and can assist you
in difficult searches. As a native of eastern and central Kentucky,
she may be able to guide you if your records trail leads there.
Susan prepares all donations for inclusion in a Family History
File. If you want a quick answer as to whether a certain title is
available in our collection, give her a call. As Archives and
History Newsletter editor, Susan welcomes your comments and
contributions.

NEW TITLES
TITLE: AUTHOR, PUBLICATION DATEAn Appalachian New Deal: West Virginia in the Great
Depression: Jerry Bruce Thomas, 1998.

Power, Culture, and Conflict in the Coalfields: West Virginia
and South Wales, 1900-1922: Roger Fagge, 1996.

Lamb and Allied Families of the Sequatchie Valley: James
L. Mohon, 1996.

The George Morris Family of Ten Mile, with Genealogical
Charts for Other Affiliated Families; a Story of the Pioneer
Families of the Ten Mile Valley in Harrison County, West
Virginia: Ollie B. Morris and Eva Ruth Morris, 1967.

An Index of the Estate Records in the Basement of the
Hampshire County Court House from 1754 to 1870 with a Partial Index
from 1870 through 1884: William H. Rice, 2000.

ARCHIVES AND HISTORY ON THE WEB
Recent features which have been added to the Web site include:

United States Senators: Chart of West Virginia senators with
home county, political affiliation and dates of office.

Union Civil War Militia: Searchable database of information
gleaned from muster cards of West Virginians who served in Union
Militia or Home Guard units, plus wartime letters for each of
them.

How to Research an Adoption: One of several Archives staff
research guides to aid in genealogical research.

County History Resources: A listing of articles from our
newspaper clipping file and of published works in the Archives
Library collection relating to the history of West Virginia's
counties.

Community Histories: Complete text of fifty- eight community
histories written in the 1920's and 1930's.

Trivia: A daily trivia question, a county seat quiz, and seven
quick quizzes to test your knowledge of West Virginia history.

West Virginia Memory Project: Searchable databases, including
the John Brown Collection.

AfriGeneas: We have provided a link on our Web site to this site
for African-American genealogy and history.

Please bookmark our site (http://www.wvculture.org/history) and
visit often. Comments and questions about the Archives and History
Web site should be directed to Joe Geiger.

ARE WE RECEIVING YOUR LOCAL NEWSPAPER?
Most of you are probably not aware that the Archives must subscribe
by mail to all of the newspapers we receive. The cost of
subscriptions takes a considerable percentage of the Archives
budget, plus many titles have a very limited local distribution;
consequently, we miss out on a lot of potentially valuable local
history and genealogy. If you are interested in sponsoring a
subscription in your name or in the name of a family member, or are
interested in arranging for the forwarding of "local" titles to the
Library's collection, please call or write us.

MEET OUR VOLUNTEERS:
MARY M. JENKINS
Mary Jenkins, a 20-year State employee, is the retired Head
Librarian of the Archives and History Library. Her reference
manual, "Place Names in West Virginia," is a valuable research tool
for locating obscure, often extinct, West Virginia communities. As
a volunteer since 1988, Miss Jenkins catalogs rare books and
specialized publications. Her expertise and continuing
contributions to the work of the Library are treasured by the
Archives staff.

CENSUS NEWS
The 1930 United States Census is due to be opened to the public in
2002 and must be ordered six months in advance from the National
Archives in order to receive it by the release date. Because we
want to be able to purchase the West Virginia Census and make it
available as soon as it is released, Mining Your History Foundation
and the West Virginia Archives and History Library are accepting
donations toward that cost. A similar campaign ten years ago
enabled the Library to purchase the 1920 Census and make it
available immediately upon release. Your assistance will be greatly
appreciated by the patrons who rely on the Archives Library for
their research. Thanks to all who have contributed so far. We are
about halfway to our goal. We have new Census forms for
transcribing microfilm now available: 1860 Mortality Schedule and
1860 Slave Schedule. We have also obtained The Census Book: A
Genealogist's Guide to Federal Census Facts, Schedules and
Indexes, which contains many useful charts and maps we can copy
for your use.

"VISIONS OF THE PAST: A JOURNEY BY PHYLLIS PRESTON
JARRETT"

In conjunction with the touring exhibition, "A Slave Ship
Speaks: The Wreck of the Henrietta Marie," on display in the State
Museum at the Cultural Center, is an exhibition chronicling the
quest of one African-American woman to trace her family's history.
The collection of photographs and documents featured in "Visions of
the Past" began in 1997, when Mrs. Jarrett became interested in
what she calls "the terrible family secret."

"The knowledge that our ancestors had been slaves was painful
for past generations of my family," says Mrs. Jarrett, a Charleston
native now living in Cincinnati. "They felt it would be best if
certain facts and memories were forgotten." Over the past three
years, through determination and what Jarrett refers to as "a
little luck," she has been able to trace her family's roots back to
plantations in Virginia and present-day West Virginia. The
genealogy of African-Americans is particularly difficult to
document because slaves were not given last names and frequently
were sold or bequeathed to others. In addition, few of the records
that were kept by slave owners have survived. Mrs. Jarrett began
her search in the records of the West Virginia State Archives at
the Cultural Center and has traveled extensively in Virginia and
West Virginia to research and visit the places her ancestors
lived.

"I know about the cruelty of slave holders because I knew about
the whip marks on my great- grandmother Mary Jane Early Preston's
back. But to actually be on the Charlotte County, Virginia
plantation where my ancestors had lived and worked as slaves to
stand on the very ground where they had all been so cruelly
mistreated and held in bondage was a heartbreaking experience for
me." Mrs. Jarrett calls her journey emotional but says she does not
regret delving into her past. "It has been gratifying to me to have
learned some of my own history. Despite the tears I have shed I
don't regret asking," she adds.

"Visions of the Past" will remain on display through the summer.
An exact closing date has not yet been determined.

Mrs. Jarrett also donated African-American history and genealogy
information from various Web sites to the Archives and History
Library.

BOOK REVIEW
If you would like to trace your African- American heritage as Mrs.
Jarrett has done, we suggest the following book:

Finding a Place Called Home: Guide to African- American
Genealogy and Historical Identity: by Dee Parmer Woodtor,
Ph.D., published by Random House, 1999.

Dr. Woodtor's work has been featured in Parade magazine articles
and in other publications focusing on African-American genealogy.
She is a contributor to the excellent Web site AfriGeneas. Dr.
Woodtor discusses the unique difficulties encountered in tracing
individual slaves and in identifying slave families. Slave Census
schedules, Freedman's Bureau records, etc., are explained. She
urges perseverance and provides a wealth of unexpected sources to
examine when the usual ones are unhelpful. She includes case
histories and examples from her own research to demonstrate her
methods and her philosophy. Don't wait until you get stuck on a
supposed "dead end" to consult Finding a Place Called Home.
Read it before you start, in order to make best use of your
research time and to increase the accuracy of your conclusions.
Although her intention is to help African-Americans trace their
ancestors, she offers good research techniques and common sense
advice on documenting oral history, in particular, that would
benefit all family history researchers.

CALENDAR OF EVENTS
PLEASE CHECK OUR WEB SITE (www.wvculture.org/history) FOR
GENEALOGICAL/HISTORICAL SOCIETY MEETING ANNOUNCEMENTS, AND FOR
MORE
COMPLETE INFORMATION ON ACTIVITIES LISTED BELOW:

A SLAVE SHIP SPEAKS: THE WRECK OF THE HENRIETTA MARIE, MARCH 25-
JUNE 20. State Museum, Cultural Center.

VISIONS OF THE PAST: A JOURNEY BY PHYLLIS PRESTON JARRETT, APRIL
7 THROUGH THE SUMMER, 2000. State Museum, Cultural Center.

WEST VIRGINIA DAY*, JUNE 20. Archives Library will be open
regular hours.

WEST VIRGINIA DAY CELEBRATION, JUNE 20. Independence Hall,
Wheeling.

INDEPENDENCE DAY, JULY 4. Archives Library will be closed.

*Only the Archives Library will be staffed--all other Archives
offices will be closed. The State Museum will be open any time the
Archives Library is open, as well as 1:00 to 5:00 p.m. on Sundays.
The West Virginia Library Commission Library in the Cultural Center
is closed weekends and all holidays.

ARCHIVES LIBRARY HOURS ARE 9:00 A.M. TO 5:00 P.M. MONDAY THROUGH
FRIDAY, AND 1:00 P.M. TO 5:00 P.M. ON SATURDAYS. HOLIDAY HOURS ARE
AS POSTED.