SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter.

SUBJECT: Information-Only Contracts for the Month of December 2018
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $31,000 and of Public Works contracts under $69,833.
AUTHORITY
Pursuant to the authority delegated to the City Manager on behalf of the City by Article XI, Section 1109, of the Merced City Charter to execute Public Works contracts under the adjusted FY 2018-2019 threshold of $69,833.00, and Chapter 3.04.080 - 3.04.110 of the Merced Municipal Code to execute Non-Public Works contracts under the adjusted FY 2018-2019 threshold of $31,000.00, the contracts listed on the attached table were entered into by the City.

SUBJECT: Approval of Street Closure Request by the Martin Luther King Jr. Celebration Committee for the Annual Martin Luther King Jr. Community March and Celebration on January 21, 2019, from West 8th Street to West Main Street
REPORT IN BRIEF
Authorizes the use and closure of Martin Luther King Jr. Way from West 8th Street to West Main Street and a portion of the City parking lot in the 300 block of W. 18th Street on Monday, January 21, 2019, to hold a march, parade and food preparation for the annual Martin Luther King, Jr. parade, march and celebration.
RECOMMENDATION
City Council - Adopt a motion approving the request by Tamara Cobb and the Martin Luther King Jr. Celebration Committee to close Martin Luther King Jr. Way from West 8th Street to West Main Street and to cone off a portion of the City parking lot in the 300 block of W. 18th Street on Monday, January 21, 2019, in order to hold the march and prepare food as part of a community celebration.

SUBJECT: Acceptance of Refund of Residual Contingency Funds from Pierce Manufacturing Inc., in the Amount of $27,294 from the 2017 Purchase of a Fire Engine and Tractor Drawn Aerial Tiller Truck and Approval of a Supplemental Appropriation of $27,294 to the Equipment Operations and Maintenance Account
REPORT IN BRIEF
Accepts a refund in the amount of $27,294 from Pierce Manufacturing Inc., for unspent residual contingency funds paid under the contracts for the 2017 purchase of a fire engine and Tractor Drawn Aerial Tiller Truck and considers appropriating the funds to the Equipment Operations and Maintenance Account for the purchase of accessory equipment.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting the refund and authorizing a $27,294 revenue increase in account 001-0901-360.01-61 (Reimbursement Special Department Expense); and
B. Appropriating $27,294 in account 001-0901-522.26-00 (Other Equipment Operations and Maintenance): and,
C. Authorizing the Finance Officer to make the necessary budget adjustments.

SUBJECT: Adoption of Resolution Updating the Citywide Records Management Program and Retention Schedule
REPORT IN BRIEF
Considers an update to the Citywide Records Management and Retention documents.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2019-05, A Resolution of the City Council of the City of Merced, California, Adopting a City-Wide Records Management Program and Records Retention Schedules, and Repealing Resolution 2010-84

SUBJECT: Adoption of Resolutions Approving the Final Maps for Bellevue Ranch West, Village 12, Phases 4, 5, and 7 - Final Map Nos. 5362, 5363, and 5364 and Approval of the Attendant Subdivision Improvement Agreements
REPORT IN BRIEF
The City Council will consider approval of Final Map Nos. 5362, 5363, and 5364 within Bellevue Ranch West Village 12, generally located at the southwest corner of M Street and Arrow Wood Drive (extended), and the respective Subdivision Agreements for the Final Maps.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2019-01, a Resolution of the City Council of the City of Merced, California, approving the final subdivision map for the Bellevue Ranch West, Village 12, Phase 4 Subdivision (#5362); and,
B. Adopting Resolution 2019-02, a Resolution of the City Council of the City of Merced, California, approving the final subdivision map for the Bellevue Ranch West, Village 12, Phase 5 Subdivision (#5363); and,
C. Adopting Resolution 2019-03, a Resolution of the City Council of the City of Merced, California, approving the final s

SUBJECT: Approval of Professional Services Agreement with Galvin Preservation Associates, Doing Business as GPA Consulting in the Amount of $67,463.87 for Environmental Services Related to Project No. 117054 (Cherokee & Black Rascal Creek Culvert)
REPORT IN BRIEF
Considers authorizing an agreement for professional services with Galvin Preservation Associates, doing business as GPA Consulting in the amount of $67,463.87 for environmental services related to the Cherokee & Black Rascal Creek Culvert Project, Project No. 117054.
RECOMMENDATION
City Council - Adopt a motion approving an agreement for professional services with GPA Consulting in the amount of $67,463.87 for environmental services for the Cherokee & Black Rascal Creek Culvert Project; and authorizing the City Manager or the Assistant City Manager to execute the necessary documents.

SUBJECT: Approval of Increase in the Amount of $200,000 in Development Services Revenue Account for License and Permits/Construction Permits; and Appropriation of $200,000 to Development Services Expenditure Account to Continue Professional Service Agreements for Fiscal Year 2018-2019
REPORT IN BRIEF
Considers approving an increase of $200,000 in Development Services Department revenue account 017-0805-310.03-00 License and Permits/Construction Permits; and approving an appropriation of $200,000 in the Development Services expenditure account number 017-0805-512.17-00 Professional Services.
RECOMMENDATION
City Council- Adopt a Motion:
A. Approving an increase of $200,000 in Development Services revenue account number 017-0805-310-00 (License and Permits/Construction Permits); and,
B. Approving an appropriation of $200,000 in Development Services expenditure account number 017-0805-512.17-00 Professional Services; and,
C. Authorizing the Finance Officer to make the necessary budget adjustments.

SUBJECT: Adoption of Resolution Authorizing the Adoption of the Section 115 Post Employment Benefit Trust Administered by Public Agency Retirement Services (PARS) to Fund the City’s Pension Benefits and Approval of the Associated Agreement with Phase II Systems
REPORT IN BRIEF
Considers adopting a Resolution authorizing the adoption and operation of the PARS Post-Employment Benefits Trust Program to be used to pre-fund pension obligations. Also requests approval of a Professional Services Agreement Phase II Systems, doing business as Public Agency Retirement Services.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2019-04, A Resolution of the City Council of the City of Merced, California, Approving the Adoption of the Public Agencies Post-Employment Benefits Trust Administered by Public Agency Retirement Services (PARS); and,
B. Approving the agreement for professional services with Phase II Systems, doing business as “Public Agency Retirement Services” and “PARS” for administrative services as Trust Administrator for pre-funding pension obligations;

SUBJECT: Approval of Supplemental Budget Appropriations in the Amount of $1,000,000 Due to Increased Activity in Worker’s Compensation Claims in Fiscal Year 2018-19
REPORT IN BRIEF
Considers approving supplemental budget appropriation increases to Fund 666-Worker’s Compensation by $1,000,000. This adjustment is necessary due to higher than projected worker’s compensation claims activity than what was originally budgeted for fiscal year 2018-2019.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an increase in revenue account 666-0410-360.01-11 received as a Reimbursement of Worker’s Compensation Claims in the amount of $175,000; and,
B. Approving a transfer of $500,000 of Police Department salary saving from the FY 2018-19 General Fund adopted budget to Fund 666-Worker’s Compensation; and,
C. Approving a supplemental appropriation from the unreserved, unappropriated fund balance of the General Fund in the amount of $325,000 and transferring to Fund 666-Worker’s Compensation Fund; and,
D. Approving the total appropriation of $1,000,000 in Fund 666-Worker’s C

SUBJECT: Continued Public Hearing - Vacation No. 18-03 for the Adoption of Resolution Ordering the Vacation of a 20-Foot Wide Temporary Access Easement Located on a Portion of 7 Lots within the Summer Creek Subdivision, Generally Located West of McKee Road at Silverstone Drive
REPORT IN BRIEF
This report recommends the vacation of a 20-foot wide temporary access easement located on a portion of 7 lots within the Summer Creek Subdivision (APN Nos. 008-391-005,008-391,006, 008-391-007, 008-391-017, 008-391-018, 008-391-029 and 008-403-004) generally located west of McKee Road at Silverstone Drive be continued to the City Council meeting on February 19, 2019.
RECOMMENDATION
City Council - Adopt a motion continuing the Public Hearing to the City Council meeting of February 19, 2019.

SUBJECT: Acceptance of Hazardous Materials Commodities Flow Study and Community Risk Assessment Report
REPORT IN BRIEF
Presentation of the Hazardous Materials Commodities Flow Study and Community Risk Assessment Report for City Council consideration.
RECOMMENDATION
City Council - Adopt a motion accepting the Hazardous Materials Commodities Flow Study and Community Risk Assessment Report and directing staff to return to the Council with any implementation recommendations.

SUBJECT: Confirmation of Mayor and City Manager Attendance at the Annual One Voice Trip
REPORT IN BRIEF
Council confirmation on who will attend the One Voice trip.
RECOMMENDATION
City Council - Adopt a motion confirming the Mayor and City Manager as delegates to the Annual One Voice trip to Washington, DC.

SUBJECT: City Council Committee Appointments
REPORT IN BRIEF
Confirming City Council Member appointments to various committees.
RECOMMENDATION
City Council - Adopt a motion confirming the Mayor's appointments to various committees populated by City Council Members.

SUBJECT: Appointments (2) and Reappointment (1) - Citizens’ Oversight Committee - Measure C
REPORT IN BRIEF
Accept recommendation to fill Citizens' Oversight Committee - Measure "C" vacancies and reappoint one individual to an additional term.
RECOMMENDATION
City Council - Adopt a motion accepting recommendation from the Citizens' Oversight - Measure "C" Committee and appointing one individual to the Southern District to serve as a member of the Committee and one individual to the Northern District to serve as a member of the Committee and reappointing Michael Harris to an additional term.