Administrative Assistant/Facilities & Maintenance

Under supervision, performs a range of routine to complex administrative and secretarial duties to assist the division Director and division managers maintain efficient and effective department operations. Manages department purchasing, ensuring compliance with all applicable policies and procedures. Performs related work as assigned. Reports to the Director of Facilities, Maintenance and Construction.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

* Provides general secretarial support to the Director and division managers, which includes but is not limited to researching and compiling data, composing routine correspondence, opening and screening mail for proper routing, maintaining schedules and calendar, establishing and maintaining division files, ordering forms and supplies, etc.

* Receives and responds to inquiries from Park staff, outside professionals and the public regarding department projects.

* Coordinates division meetings and special events as assigned.

* Supervises the work of subordinate clerical personnel as assigned; supervisory duties include instructing, assigning and reviewing work, maintaining standards and accuracy, coordinating activities, allocating personnel, acting on employee problems, and recommending employee discipline and discharge as appropriate. Reviews the work of subordinates for completeness and accuracy; offers training, advice and assistance as needed.

* Interacts and communicates with the immediate supervisor, other Park management staff and personnel, co-workers, corporate personnel, contractors, vendors, sales representatives, ride manufacturers, personnel from other Parks, and the general public.

MINIMUM TRAINING AND EXPERIENCE

Requires an Associate’s degree in business, accounting, secretarial science or related field supplemented by three to five years of experience in administrative/secretarial work, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must have working knowledge of JDE accounting software.

Under supervision, performs a range of routine to complex administrative and secretarial duties to assist the division Director and division managers maintain efficient and effective department operations. Manages department purchasing, ensuring compliance with all applicable policies and procedures. Performs related work as assigned. Reports to the Director of Facilities, Maintenance and Construction.

California’s Great America is an Equal Opportunity Employer.

If you have further questions, you can address them to resumes@cagreatamerica.com or call us at 408-986-5825.