Privacy Policy

How we use your information

This privacy notice tells you what to expect when this website collects personal information. It applies to information we collect about visitors to this website, and those who log in to this website.

When someone visits this website we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting this website. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

The table below explains the cookies we use and why. Each cookie is listed by name, along with the following information:

Cookie Name

Cookie name note, if required

What is it for?

A brief description of what the cookie is used for.

How long does it last?

A cookie can either be deleted after a predetermined timespan, or as soon as the user’s session ends. A session is deemed as ending when the user closes his or her browser.

What’s the implication for site behaviour?

How would the site visitor’s experience change in the absence of this cookie?

Cookie name

What is it for?

How long does it last?

What’s the implication for site behaviour?

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These cookies are used to collect information about how visitors use our site, using a service called Google Analytics. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where vistors have come to the site from and the pages they visited.

Session, 30 minutes, 6 months or 2 years, depending on the cookie name

Without this, we will not be able to track the number of visitors to different parts of the website.

0-AuthenticationToken

A random selection of letters and numbers agreed by prior calls between a third-party authentication system and the website to allow single-sign-on between different systems when configured.

Session.

Without this, the current user cannot be identified on the website, so signing in, purchasing items, My Profile, polls, and all other personalised sections of the site will stop working. This cookie is essential when a user signs in.

0-AuthSession-X. Where X is the ID of a page that has page-level authentication opt-in enabled.

Contains the value "1" if a user has opted-in to access a page with page-level session opt-in enabled.

Session.

Without this cookie, page-level opt-in will not function.

0-Cubik.Forms.DefaultValue.X.Y. Where X is either "S" or "M" and where Y is the name of a field on a form

Contains a value that will be shown as the default value in a question on a form. Allows third-party code to set form defaults.

Session.

If this cookie is not used, then default values cannot be set by any third-party system that is setting default values on forms in your site.

0-MetaDataSearch_X_Y. Where X is the name of a metadata search page, and Y is the unique ID of the current user.

Contains the term that the user used to perform a metadata document search.

Session.

Without this cookie, document metadata searches will not work properly on the site.

0-ReadSearchDefinition

The word "True" to record that the user needs to see the User Search form when on User Administration parts of the site. The word "False" is used to tell the system to hide the search form.

Session.

The user experience when searching for users is much degraded.

0-SessionID

Used to track the user’s settings for their current browsing session. Typical content: randomly generated letters and text. Nothing in this cookie can be used to access a user’s private information.

Session.

Many site functions require this value.

0-sessionStartTime

Holds the date and time that the current session started and is used by the pop-up survey function to display a survey a set number of minutes following the user arriving at the site.

Session.

If not used, then the pop-up survey feature will not function.

0-ShoppingBasketID

A 32-digit randomly-generated number that identifies the shopping basket of the current customer.

Session.

Without this cookie, the user’s shopping basket will not be able to hold the contents of the user’s basket.

0-SortDirection

Contains whether the search column is being sorted in "ASC"ending or "DESC"ending order.

Session.

No. Although without it, the sort order of search columns will not be remembered and this function will not work.

0-SortExpression

Contains the name of the column on the User Search Results part of User Administration that is being used to sort the search results.

Session.

Without this cookie, the User Search Results table will not be sortable.

0-ssi

A unique identifier to determine the current user of the website, randomly generated when the user signs in.

Session.

Without this cookie, then certain user functions will not work.

0-UserCanModifySite

The word "True" if the current user is allowed to modify the site.

Session.

Certain functionality is turned on or off based on this value.

0-UsernameAlias

Contains an alias name used by a user on the discussion forums.

Session.

If you use the alias function of the discussion forums, then it is needed.

1-SessionID

Used to track whether the user is signed in. Typical content: randomly generated letters and text.

Session.

Without this cookie, then certain user functions will not work.

CMSAUTHTOKEN

When you access the site, this cookie is set and is fundamental to site use.

Session.

Without this cookie, the site will not work.

CurrentLayout

A single-digit number that represents the current 'viewing option' being used by the website visitor.

Session.

If you want your users to be able to use the Viewing Options accessibility features of your site, then it is needed.

ebdsFormAuthentication

Encrypted value that identifies the current authenticated user within the system.

Session.

Without this cookie, then certain user functions will not work.

FormSubmission-{XXXXXXXX-XXXX-XXXX-XXXX-XXXXXXXXXXXX} Where XX is the unique id of a web form page on your website.

Name only (holds no value) if a form has been set up to only allow a single submission, this cookie remembers that the user has submitted the form.

5 years.

If you want to use the ‘single submission only’ feature of the Web Form template, then it is needed.

ForumDisplayMode

The word "Threaded" or "Flat" to determine the format that the user has selected to view discussion forums in.

1 year.

Without this cookie, the display choice of the user will not be remembered.

username_XXXXXXXX-XXXX-XXXX-XXXX-XXXXXXXXXXXX Where XX is the unique identification number of a website.

Used to remember a user's username if the user selects the 'Remember my Username' box on the sign in screen of a site.

1 year.

Without this cookie, the ‘remember my username’ feature will not work.

WebPoll-XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Where XX is the unique ID of a poll on your website.

Name only (holds no value) if the user has voted on a poll.

On the date entered by the author as the end date of the poll.

Without this cookie, non-signed-in users will be able to vote multiple times on a poll.

X-UserSearchDefinition Where X is a single digit number from 0 to 9.

Contains information entered by the user on the User Administration user search page. This allows the user to navigate elsewhere on the site and to return to the correct user search results.

Session.

Without this cookie, the search results will not be shown when the user returns to the search form.

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXVisited. Where XX is the unique id of a web form survey page on your website.

The word "true" to record that the user has completed a pop-up survey and to ensure that the survey does not get redisplayed to the user.

100 years.

Without this cookie, the popup survey will not be able to remember that it has been shown, and will continue to be shown to the user.