Purchase Orders

Easily purchase inventory to suit your business needs

Accurate costing

Ensure you are getting a true reflection of the costs of purchasing stock by including freight or duty costs.

Average landed cost

Find out the true cost of purchasing your goods by adding the costs of freight, duty or other purchasing costs to your order. Unleashed will distribute those costs by value, or by using your pre-set settings for an accurate average landed cost.

Accurate margins

Get clearer insights on to each product’s profitability when you have clear margins and true costs of products.

Save time with suppliers

We know that time is precious, so Unleashed automatically enters your suppliers’ price and product codes.

Supplier price books

Keep an accurate record of what your goods cost to purchase from multiple suppliers, with price books kept recorded against the product. Save time when purchasing from an alternative supplier, as their prices are used automatically.

Customised documentation

Personalise the documentation for your supplier, using their specific product code, currency and discounts. All while meeting their purchasing documentation requirements.

Bulk buy with ease

Easily break down bulk purchases and save time with automatic disassembly for your goods.

Automatic unit conversions

It’s set and forget for buying in bulk. When you create a Bill of Material for a product purchased in bulk, Unleashed will disassemble it automatically into individual units as it’s added to your inventory, including cost.

Sync with your accounting software

Maintain accurate business financials. All completed purchases and costings are automatically sent to your accounting software for reconciliation.

Flexible purchases

Stock doesn’t always arrive at the same time, so you can split your purchases and purchase costs to reflect what is happening in your business. As they are completed, split transactions are sent to your accounting software so your records remain accurate and reliable.

Purchase Orders FAQ

Contact us today if you have more questions about how Purchase Orders can work for your business.

Can we return costed purchase orders?

Yes, you can do this by navigating to the Purchases > Supplier Returns > Add Supplier Return screen and selecting the costed Purchase Order. In this screen, we also have the option to refund or write-off the added cost lines.

Can you purchase from a foreign supplier?

Yes, you can have Suppliers with a different currency than your base currency. You can set this within the Supplier master record. You will also have to set the exchange rate for the new currency within the Settings > System > Currency Rates.

Can you automate the creation of a purchase order?

Yes, you can. For any Product that has low Stock On Hand, you can create an automatic Purchase Order from within the Reorder Report by clicking on the “Reorder” button. Here you can choose the required Supplier. Should you wish to set up Low Stock Alerts for your Products, you can do this from the Product Record.

How can you manage pre-payments for purchase orders?

You can manage this by using the comment section on your Purchase Order. In this section, you can populate it with the pre-payment value and the date of the deposit being made as well as the receipt number. Then make a pre-payment in your accounting provider to be later reconciled to the Unleashed Purchase Invoice in consultation with your accountant. Furthermore, pre-payments may not be supported in foreign currency within your accounting provider.

Can you allocate purchase costs over multiple purchase orders?

Unfortunately, there is no feature for this. However, you can manually do this by dividing the weight of a single purchase order by the total weight of the multiple purchase order and multiplying this value by the total purchase costs. This will give us the individual purchase costs for the purchase order.