Hiring an Undergraduate Student with Work-Study

Work-Study for Undergraduates

Work-Study is awarded by Financial Aid and Scholarships to students on a fiscal year basis based on financial eligibility and availability of funds. For undergraduates, the award period is July 1 through June 30. Students awarded Work-Study will not be paid retroactively. Their start date must not precede the student's Work-Study Employment Eligibility Form effective date (which will be entered when the form is requested).

How to Hire an Undergraduate Work-Study Employee

Update the job vacancy to reflect the new fiscal year work period

Request the Work-Study Eligibility Certificate from the student employee (Students can print the Certificate from their MyAwards)

Provide the student’s name, Student I.D.(not the Social Security Number), the approved vacancy listing number, and the departmental contact information

The Work Study Coordinator will confirm that the student is eligible for Work-Study and that all verification requirements have been met. Once complete, the Work Study Coordinator will send the Work-Study Employment Eligibility Form to the email provided in the request

When you receive the Work-Study Employment Eligibility Form:

﻿Complete and obtain all signatures

Set up the new appointments and distributions in the Payroll Personnel System (PPS) using the Work-Study code on the Federal Work-Study Employment Eligibility Form

For TRS Users: It is recommended that the Work-Study appointment and distribution line should be under 50% (i.e. 24%).

It is recommended that the non Work-Study appointment and distribution line should be at 1%

Return the completed, signed Work-Study Employment Eligibility Form to the Work Study Coordinator in order to have the award limits entered into PPS