Financials

Financial Modules

GL - The General Ledger module is the control
center of the PeopleSoft Financials system as it integrates and
reports on information from all modules. The General Ledger is used
to create and maintain specific fields; such as, departments,
accounts, classes, programs and projects. Other functions include
creating and processing journals including external journals from
Microsoft Excel, processing allocations; such as, plant suspense
and grants, and depreciating assets, as well as, budgetary and
general financial reporting. Budgeting functions of this module
include creating and maintaining appropriation (high level) and
organization budgets, budget inquiry and budget status
reporting.

AP - Functions of the Accounts Payable module
include processing and managing vouchers, and processing payments,
including express checks, which are checks that are not initiated
through the Purchasing module. This module interfaces with the
Asset Management and General Ledger modules.

eProcurement - The eProcurement module is used to
create, budget check, edit, approve and manage requisitions. This
module also has a built in workflow feature that allows that is an
approval process for a requisition to be marked approved.

AM - The Asset Management module maintains
capitalized assets as well as non-capitalized inventory items.
Assets may be added manually or can be fed through an interface
with the Accounts Payable module. This module is used to add,
adjust, transfer, and retire capitalized assets and non-capitalized
inventory items. The module uses different books to track various
types of items. Capitalized assets, which are assets with a cost
over $5,000 are maintained in the Enterprise book and are
depreciated over the useful life of the asset.

PO - The Purchasing module is used to create,
approve, edit, budget check, dispatch, modify, delete, post and
reconcile purchase orders for goods and services. This module is
also used to maintain and update vendor information.

Expenses - The Expenses module is used to create,
approve, edit, budget check, modify, delete, post and pay Travel
Authorizations, Expense Reports and Reimbursements. This module
will be phased-in across campus.