Car Hire Framework for Highland Council

Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans.

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Casual Car Hire Framework for the Highland Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The Highland Council Areas.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100

Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: The Framework will be for a 3 year period with the option for the Authority to extend by up to 1 year, subject to mutual agreement.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 796 950 GBP

II.1.5)Short description of the contract or purchase(s)

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.
The Framework shall exclude long term hires for car, any commercial vehicles and minibuses. These requirements are covered under other Highland Council Contracts.
Contractors shall understand that the Authority is free to enter into single or multiple Contracts with 1 or more Contractors for the provision of the Services. Contractors accept that no undertaking can be given as to any rate or level of usage as a result of the execution of the Framework.
The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.
The Framework will be for a 3 year period with the option for the Authority to extend by up to 1 year, subject to mutual agreement.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5065 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.
Contractors shall understand that the Authority is free to enter into single or multiple Contracts with one or more Contractors for the provision of the Services. Contractors accept that no undertaking can be given as to any rate or level of usage as a result of the execution of the Framework.
The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.
Estimated value excluding VAT: 2 796 950 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 4.3.2016. Completion 3.3.2019

Information about lots

Lot No: 1 Lot title: Inverness City

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch & Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Inner Moray Firth (excluding Inverness City)

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch & Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Wick

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Thurso

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Golspie

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Portree

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Fort William

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: Easter Ross

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9 Lot title: Badenoch and Strathspey

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10 Lot title: Fort Augustus

1)Short description

The Highland Council intends to put in place a Framework Agreement with a number of suitably qualified and experienced Contractors, for the provision of short term (less than 28 consecutive days), casual or one off vehicle hires for various categories of car and car derived vans, for The Highland Council Area, on an as and when required basis.

2)Common procurement vocabulary (CPV)

98390000, 60170000, 60171000

3)Quantity or scope

The Framework shall be divided into ten (10) lots as follows; Contractors shall be limited to one or more of the following specific geographical areas:
Lot 1 — Inverness City *
Lot 2 — Inner Moray Firth (excluding Inverness City)**
Lot 3 — Wick
Lot 4 — Thurso
Lot 5 — Golspie
Lot 6 — Portree
Lot 7 — Fort William
Lot 8 — Easter Ross
Lot 9 — Badenoch and Strathspey
Lot 10 — Fort Augustus
* Inverness City is defined as the geographic area stretching to Culloden, Smithton and Balloch in the East, Kiltarlity in the West, as far South as Daviot and North Kessock to the North.
** Inner Moray Firth is defined as including Nairn to the East, Beauly to the West, Drumnadrochit to the South and Dingwall to the North.

4)Indication about different date for duration of contract or starting/completion

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the proposed Framework Agreement Draft Contract Document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Qualification Questionnaire (QQ) which can be found in the Qualification Envelope, PCS Tender covering such items.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Qualification Questionnaire (QQ) which can be found in the Qualification Envelope, PCS Tender covering such items.
Minimum level(s) of standards possibly required: Bidders are required to complete the Qualification Questionnaire (QQ) which can be found in the Qualification Envelope, PCS Tender covering such items.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders are required to submit as an attachment, a completed Tender Evaluation Questionnaire (TEQ) for meeting the requirement, as set out in Section 2 of the proposed Framework Agreement Draft Contract Document named as ‘Casual Car Hire FW Draft Contract vFinal’ (Further referenced in the Invitation To Tender (ITT) named as ‘Casual Car Hire FW Draft Contract vFinal’; can be found in the Qualification Envelope, PCS Tender covering such items.
Minimum level(s) of standards possibly required:
Bidders are required to submit as an attachment, a completed Tender Evaluation Questionnaire (TEQ) for meeting the requirement, as set out in Section 2 of the proposed Framework Agreement Draft Contract Document named as ‘Casual Car Hire FW Draft Contract vFinal’ (Further referenced in the Invitation To Tender (ITT) named as ‘Casual Car Hire FW Draft Contract vFinal’; can be found in the Qualification Envelope, PCS Tender covering such items.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

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