January 6, 2017, Caldwell School District #132 is leveraging Cloud-based technology to radically improve its governance processes while saving staff time and taxpayer dollars. The remarkably powerful, easy-to-use service will allow the organization to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically improving productivity and saving thousands of dollars annually.

The board management solution, called BoardDocs LT, recently received two very compelling feature upgrades for users: Policy Development and Publication, and Meeting Minutes Editing. This will allow all BoardDocs LT subscribers to streamline the important work of Policy Governance. Additionally, BoardDocs LT now adds the ability to edit and attach minutes to any meeting. LT subscribers will be able to edit minutes from the Meeting Dashboard by importing the agenda and simply using the editor. Once saved, they can then attach a minutes agenda item to a future meeting.

Additionally, BoardDocs LT will increase the amount of time members of the board have to review agenda information, enabling them to better prepare for meetings. Through the MetaSearch feature, members of the governing body will also have access to best practices from other governing bodies that are using the system, allowing them to gain important knowledge about initiatives other governing bodies have considered and implemented.

Electronic distribution will not only save time and resources, but it will also provide unprecedented public access via the Caldwell School District’s Web site to agenda items and other board-related information. This process will allow interested parties to review information prior to meetings. All documents associated with the meeting are automatically archived and can be accessed by date or by using the system’s comprehensive Search feature.

The new board management features can be accessed via the organization’s Web site at caldwellschools.org. For questions regarding the governance initiative, contact Yvonne McKee.