Questions about card access can be directed to doors@utdallas.edu.
Special event requests should be handled via the Special Event
Registration Form. Door access should be granted within two business days of the receipt of the form. Forms must be filled out electronically, not hand-written. The form may be filled out, printed, signed, scanned and then emailed to the Police Department. The submitting department can also complete the form using a digital signature inside Acrobat, and then emailing the document directly. This second option is preferable as it eliminates the need for a paper form completely. Forms will be returned if not properly completed or approved.

The Building Access Authorization Form only applies to Comet Card readers. If routine access
to any building or room is controlled by a standard brass key, key fob, transponder, or key pad,
contact Facilities Management. Key fobs and transponders are used
primarily to access AD 3.102 and the AD "mud slab," Center for BrainHealth, and Materials Accumulation Facility.
Several departments manage doors with key pads. For access to those doors, contact the individual
departments directly.

Department-Controlled Buildings

The Police Department controls Comet Card readers in most buildings, especially shared buildings.
Access for some buildings and rooms is controlled by individual departments. Consult the
table below for department-controlled buildings. Each department is responsible for creating
its own access form (if desired), regularly auditing access lists, maintaining access records, and
informing the Police Department of any problems.

For ALL other buildings, Building Access Authorization Forms should be sent
to the UT Dallas Police Department at PD11.

Required Information

The standard Building Access Authorization Form is an Adobe Acrobat PDF document. You
will need to install Adobe Acrobat Reader
or another PDF application to fill out the form. Forms must be filled out electronically
for document-scanning purposes; handwritten forms will be rejected and returned to the
department.

The door access system contains a list of all enrolled students, employed faculty,
employed staff, and holders of "Affiliate" Comet Cards. Students, faculty,
and staff cannot be granted access to doors unless they are enrolled or actively
employed (as provided by the Orion and Gemini PeopleSoft systems). New employees must be processed fully by the Budget, Human Resources, Payroll, and Data Management departments before they may have building access. Once
access is granted, the system will automatically import a new card number
for a replaced, lost, or broken card. A new form is not required when a new
card has been issued.

For the standard Building Access Authorization Form, a valid signature is required
for all internal and external door requests. For internal doors,
a sponsor, director, or lab director must sign the form. For external doors,
a dean or vice president must sign. No proxy signatures will be accepted without prior
authorization from the dean or vice president (i.e., no associate dean or AA signature
will be accepted without prior authorization). Forms lacking the proper signature(s) will
be rejected and returned to the department.

Dates and Times

Each form must indicate whether this is a request for new access or a request
to revoke existing access. For a new request, the "Effective Date" will be
a START date for acess. For revoking access, the "Effective Date" will be used as an END date.

Each building or door request must also include allowable access times. Many users may
request "24/7" access for all days and all times. Please indicate whether this person will
need access on University holidays. Most buildings are locked and will not be accessible
when the University is closed (holidays, intersession weekends, or emergency closures).

Processing

The Building Access Authorization Form should be filled out completely, printed,
signed, and then sent to the UT Dallas Police Department. The form can be submitted
in campus mail to mail stop PD11 or scanned and submitted via E-Mail to
doors@utdallas.edu. Access is normally
granted within two business days of the receipt of the form.