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When communicating the Officevibe deployment, there are three key things to focus on in your message to employees:

You’re doing this for them.

It’s in their best interest to answer honestly and participate regularly.

You’re using a third-party so that everything is truly anonymous.

There are different ways you can introduce the launch of the tool to your employees:

Via email, while giving them the possibility to come ask you questions in person.

In person, through a town hall or team meetings where you'll get the added bonus of being able to give a preview of the tool and answer questions or concerns on the spot.

With both scenarios, you can also have an internal promotional campaign announcing the deployment by putting up posters of the application and example of questions. We've prepared templates and tools for all these options that you can feel free to edit and reuse.

Posters to launch an internal Officevibe promotion campaign before deployment

Starting next week, we’ll be launching a new tool called Officevibe to get your feedback on how we can improve our company culture.

Officevibe will give you the opportunity to voice your opinion by answering quick 1-min surveys and be a part of building a greater workplace.

On (insert launch date), you will receive an invitation to join Officevibe. Upon accepting, you will be asked to complete an initial launch survey and will have regularly after this the opportunity to give us feedback.

You probably already have a few questions around how it works, so here are some answers:

What exactly do I have to do?

Simply respond to a few questions a week that Officevibe will send you, which shouldn’t take more than 2 minutes of your time!

Are my answers anonymous?

Yes, we will never see any of your answers. All of the responses are aggregated anonymously into a score to help us understand what need to be improved.

We want to make (insert company name) a great place to work and we count on your participation to achieve this goal.