Public Transportation
– Students must be supervised
while on public transportation.

2.3

Private Vehicles

Students may not transport
themselves.

The school may authorize
transportation of students by
volunteers (carpooling), while
respecting the following:

The vehicle used
must be able to
hold at least
four (4)
passengers and
at most nine (9)
including the
driver.

An additional
adult attendant
must be present
in any vehicle
carrying more
than 4 students
in order to
supervise the
students and
ensure good
order on board.

Each driver must
complete a
Carpool
Authorization
Form.

Parents wishing to make
separate transportation
arrangements must communicate in
advance and in writing with the
trip organizer. These
arrangements must indicate a
specific hand-over of the
student in terms of time and
place.

2.4

Cross-Border

The following documents
must be present:

Passport

Letter from the
school

Letter from the
parent/guardian

A bag check should take place
before luggage is placed in the
vehicles.

Students whose behaviour is a
threat to the safety of
themselves or others will be
sent home. This would include
the use of alcohol and/or drugs.
The process for this event must
include direct contact with the
parent/guardian to establish the
hand-over time and place.

5.2

At all points of movement
throughout the trip, mornings
and evenings, a head count will
be taken.

5.3

A reasonable curfew must be
established for each night.

5.4

An emergency communication
protocol must be in place that
includes the presence of the
Field Trip cellular phone,
Administrator’s phone number and
bus company phone number.
Supervisors will travel with a
binder that contains the
Emergency Medical Treatment
Forms and Parental Permission
and Release Forms.

5.5

Trip organizers must see that
certified supervisors are
available for any activity (such
as swimming and canoeing) that
requires it.

5.6

Trip organizers of excursions
going into remote areas need to
avail themselves with an
emergency number (such as forest
ranger, provincial or state
police). A school first aid kit
must also accompany the group.

The Lester B. Pearson School
Board field trip forms listed
below must have completed the
approval process one (1) week
before the event:

Extra-Curricular
Activities and
Field Trip Cover
Page

Emergency
Medical
Treatment

Parental
Permission and
Release

Synopsis of a
Trip outside
Canada (if
applicable)

6.2

Additional Documents

Information
letter(s) to
parents

Outline of the
program

Budget

Certification
documents for
specialized
supervisors

Behaviour
contract

Carpool
Authorization
Form (if
necessary)

A complete list
of students
participating in
the activity. If
multiple buses
are used on the
trip, rider
lists for each
bus must be
prepared.

6.3

Field Trip Binder
– Copies of 6.1 b), 6.1 c), and
6.2 d), f), g) must be kept in
the field trip binder and kept
in the presence of a supervisor
at all times.

6.4

Approval Process -

One Day Trips –
Competed forms
must be
submitted to the
School Governing
Board Chairman
and the
principal for
signature.

Overnight Trips
and all water
activities – In
addition to the
signatures in
6.4 a), the
signature of the
Sector Director
is required.

The Governing
Board must
approve field
trips (this is
usually done in
June for the
following school
year). If this
step has not
been taken, the
trip must be
presented to the
Governing Board
at one of its
regular monthly
meetings prior
to the field
trip.

Every attempt will be made to reduce costs and limit days out
of school in field trip planning.