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Instructions for Authors

Presentation Guidelines

Here, you can find some useful information for giving presentations at IEEE SmartGridComm 2017.

• Presentation time: 15 min. Q&A:3 min, shorter if presentation is too long. Please prepare carefully to keep your time.
• The session chair will introduce the presenter, watch the timing, and direct the Q&A immediately after the presentation.
• On site computers in the presentation rooms will be used. To minimize change-over times the use of own laptops is not foreseen.
• Presentations should be in Microsoft PowerPoint (PPT), windows-based environment or in PDF.
• Please use embedded fonts, preferably US American fonts.
• Macintosh or Linux users must export their presentation as a MS PowerPoint file or save as PDF file.
• The following file formats will be supported: *.ppt;*.pptx ; *.pdf.
• Projector format: 16:9 (preferred), 16:10, or 4:3
• Name your presentation accordingly: <session no>-<no. of presentation in session>-<family name> for example: TU2.2-5-Lampe
• Presentations must be prepared and held in English.
• Bring a copy of your presentation on a USB drive to the presentation room at least 10 min ahead of the session start.
• Please prepare a short Bio of the presenter (max. 10 lines), and hand it over to the session chair.
• Presenters must sign a form after the session. This is required to ensure that their paper is published in IEEE Xplore.
• There will be a presentation test room, where you may check your slides.
• A student helper will be in each presentation room before and during the sessions.

No Show Policy

To be published in the IEEE SmartGridComm 2017 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of an accepted paper is required to register for the conference at the full or limited (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event and who is qualified both to present and answer questions. For authors with multiple accepted papers, one full registration is valid for up to 3 papers. Accepted and presented papers will be published in the IEEE SmartGridComm 2017 Conference Proceedings and submitted to IEEE Xplore® as well as other Abstracting and Indexing (A&I) databases.

Final Manuscript Upload

To upload the final manuscript (in EDAS) please complete the following steps byAugust 11, 2017:

Revise your paper taking into account the review comments. Use the IEEE paper templates and prepare a PDF file according to the guidelines provided in the Manuscript Format Section (see below).

Generate an IEEE Xplore compliant PDF paper by using PDF eXpress (link to PDF eXpress). The conference ID is: 39589X. The PDF eXpress service will be enabled from July 27, 2017 and it emails the converted PDF that is compatible to IEEE Xplore. To login to PDF eXpress, follow the instructions:

New users: Click on "New Users - Click here", enter39589X as the conference ID, the email address, a password, and continue to enter information as prompted. An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users: As for new users, but the password should be the same that was used for previous conferences. Verify that the contact information is valid.

Register to the conference by August 11. Conference registration is required to upload the final manuscript. See the Registration page (link here) for information about registration.

According to the ComSoc policy, full registration is required to upload final manuscripts and each full registration can cover up to 3 papers.

Log into EDAS and go to your accepted paper where you should see an upload icon beside "Final manuscript". Click on the upload button. On the next screen, follow the link "IEEE Copyright Submission" to complete the IEEE online copyright transfer form. Do NOT try to upload a scanned copyright transfer form. At the end of the IEEE online copyright process you will be returned to the EDAS paper upload page. Enter the paper upload code and check the boxes confirming that the author(s) and abstract match the registered paper. Upload your IEEE Xplore compatible PDF file. For help, see the EDAS support documentation (link here).

You may revise your submission by uploading replacement files until the upload deadline on August 11.

PLEASE NOTE: The author list of an accepted paper can NOT be changed in the final manuscript.

Manuscript Format

All papers must be written in English with a maximum paper length of six (6) printed pages (10-point font) including figures, in two-column format. One extra page, for a total amount of seven (7) printed pages, is allowed with extra fees. Please note that you may not reduce the length of paper submitted for review after it is accepted.

Authors' affiliation centered under authors' name and title, not in a footnote

No authors bios, no pictures, no page numbers

No index terms nor keywords

In LaTex, the use of the \documentclass[conference]{IEEEtran} command

Submitted PDF must include fonts and they should be compliant at least with PDF 1.4 (Acrobat 5)

The paper margins must be as those reported in the following table

Manuscript format

Top margin

Bottom margin

Left margin

Right margin

A4 (cm)

1.8

3.7

1.2

1.2

Letter (inches)

0.74

0.74

0.55

0.55

The final paper must be uploaded through EDAS having completed all steps described above, in the Final Manuscript Upload section. Your submitted PDF file and the information in EDAS about your paper must match: the author(s) must be listed in the same order and the title must match; there may be only minor wording differences in the abstract. Papers where the PDF and EDAS information do not match will be withdrawn by the Technical Program Chair or Track Co-Chairs.

IEEE Policy

Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conference at the same time (double submission). These matters are taken very seriously and the IEEE Communication Society will take action against any author who engages in any such practice. Follow these links to learn more: