Administrative Assistant - AERC

Division: Akwesasne Employment Resource Center

Salary: $20,966.40 –
36,108.80 43-6014

Status: Full-time, Non-exempt

Deadline: Seskéha / August 23, 2013

Summary:

The AERC is a
unique venture between the Saint Regis Mohawk Tribe and the Akwesasne Area
Management Board. This venture is to
provide assistance to individuals, from both side of the border, who are
seeking employment. This position is
supervised daily by the Akwesasne Employment Resource Center (AERC) staff;
however, ultimately reports to the Saint Regis Mohawk Tribe’s Assistant
Executive Director. The AERC
Administrative Assistant is to provide administrative support to the AERC
Program and staff.

Duties:

Provide
administrative and clerical support for programs and services of the AERC

Maintain
the operational efficiency of the AERC according to the standards established
by the Akwesasne Employment Resource Center (AERC)

Ensure
that all SRMT and AAMB policies and procedures are followed. Consult with
Tribal Administration (Assistant Executive Director) should policy conflicts
arise

Coordinate
meetings and provide clerical support by recording, transcribing and distributing
minutes of meetings

Assists
clients with cover letters, resumes, etc. when needed or directed by program
staff

Assist
in the statistical data base entry and reports

Responsible
to inputting stats for JFC and CEC
programs and supply employer information as requested by the AAMB or Tribal
Administration.

Produce
regular reports as required

Set
up and maintain electronic and manual administrative filing system

Organize
and maintain an operational financial system according to the AERC’s system and
reporting process

Responsible
for correspondence and documentation production and management

Clerical
support for all AERC projects and to the SRMT and AAMB Staff

Maintain
the database for all program forms and templates

Record
and forward all information requests for processing

Help
maintain welcoming and positive office atmosphere for clients and staff

Maintain
a team atmosphere of the AERC to ensure a healthy work environment

Assist
with job announcement board and telephones as needed

Be
available to other AERC staff members at all times

Other
duties as assigned by AERC Employment Development Officer

Qualifications:

Associates in
Business Administration/Office Administration or High School diploma/GED with
two years’ work experience in business or office administration field

Excellent
communication and interpersonal skills.

Strong
clerical and word processing, spreadsheet, database skills

Knowledge
of the Mohawk Language is an asset

Must be at least 21 years of age, have and maintain
a valid driver’s license with a clean drivers abstract in accordance with the
Saint Regis Mohawk Tribe’s Fleet Policy

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.