EHR data conversion is the process of taking data from a legacy electronic health record system and transferring it to a new system. EHR data conversion can either be performed manually or through an automated process. Manual data conversion carries a significant risk of data manipulation. As a result, many healthcare organizations choose automated EHR data conversion when working with large sets of data.

Determining if an automated data conversion is right for your healthcare organization can be a difficult challenge. Below you will find the types of questions you should ask your in-house team when considering if an automated EHR data conversion fits your organization’s needs.

In an automated conversion, source values are extracted from both the legacy (source) system and new (target) system to create a conversion map. That map is entered into a conversion utility software. Data from the legacy system is run through the conversion utility and transformed to meet the needs of the new system. While it is being transformed, the conversion utility is monitoring for errors and success rates. After the data has met the standards, it is then loaded into the new system.

Have we acquired or do we plan to acquire facilities with disparate EHRs?

Are we going to continue to acquire new practices or hospitals?

Are we struggling with a plan for handling and storing the data?

Do our providers and staff function out of more than one system?

Does our EHR have capacity we are not using?

Does our legacy system require internal experts?

Do we have specialties, such as Obstetric Gynecology or Pediatrics, that are required to store data for longer periods of time?

Do we have more than 30,000 records we need to convert?

If you answered “yes” to any or all of these questions, an automated EHR data conversion might be a good fit for your healthcare organization.

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