The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by:
- Optimal conditions and environments for all students to learn
- A team of talented, resourceful, and caring staff
- Transforming teaching, learning, and operations in our continuing pursuit of excellence
- Resourceful, transparent, and responsible fiscal planning,
- A diverse and inclusive culture

I. CALL TO ORDER

II. CLOSED SESSION (Note location at top of agenda)

II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/Actions

It is anticipated the Board will reconvene in open session at 7:00 p.m.

III.b. Patriotic Observance

Quick Summary / Abstract:

Board President Madhavi Sunder will lead those attending the meeting in a patriotic observance.

III.c. Roll Call

III.d. Announcement of any Decisions Made in Closed Session

III.e. Approval of Agenda

IV. ANNOUNCEMENTS

IV.a. Superintendent's Communications

IV.b. DTA Communications

IV.c. CSEA Communications

IV.d. Announcements from Board Members/Board Liaisons

IV.e. Student Board Representative Announcements

V. PUBLIC COMMENT

Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers. A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance. However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda.

The Perkins grant provides support to Career Technical Education (CTE) programs. Perkins IV funds may only be used to (1) improve "qualified" CTE programs, meaning programs that meet the Carl D. Perkins Act's requirements and the State established CTE program quality criteria and indicators; and (2) provide needed mentoring and support services to students enrolled in these CTE programs.

Perkins IV funds shall be used to provide support or services for students enrolled in qualified CTE programs. Only those courses that have career or occupational preparation as their primary focus can be assisted with the Perkins IV funds.

The California Clean Energy Jobs Act – 2012 was passed by the voters (Proposition 39) to change the corporate income tax code and allocations to support energy conservation and promote job creation throughout the state. The K-12 program is administered by the California Energy Commission (CEC) which allocates apportionments based upon Average Daily Attendance (ADA) and submitted Energy Expenditure Plans (EEP) that achieve a Savings to Investment Ratio (SIR) of 1.05%. The Davis Joint Unified School District’s initial apportionment, including Da Vinci Charter Academy, of $ 383,961 was approved in 2013. An additional allocation of $ 341,871 was approved in 2014. Since the initial apportionment, the District has received a total of $180,680 in planning funding which was used to fund ASHRAE Level II Energy Audit for all district sites and to provide other utility benchmarking information.

On April 14 and 19, 2016, the California Energy Commission approved the District’s Energy Expenditure Plans for Emerson Junior High School and Da Vinci Charter Academy prepared by CLEAResults totaling $341,517 for lighting and HVAC energy saving measures. After deducting the anticipated utility rebates for these lighting and HVAC measures (to be completed at another date), the final Proposition 39 share for these two lighting retrofit applications is reduced to $300,795. The District has identified additional lighting fixtures to be replaced above the items previously submitted and will be amending its applications to include these missed fixture counts.

The District sought out vendors to perform the Proposition 39 Lighting retrofit at Emerson Junior High School and Da Vinci Charter Academy and only one contractor submitted their Pre-Qualification application for consideration for general electrical work. The District met this vendor (K & B Electric, Inc.) along with its energy consultant (CLEAResults) to examine the scope of work approved by the CEC. On October 24, 2016, K & B Electric submitted a Cost Proposal ($322,840) in response to the District’s EEP approved by the CEC for this site. Within this cost proposal, there were additional light fixtures located in the library and exterior commons area that were not captured in the CLEAResults original energy expenditure plan. The cost to perform these additional lamp replacements total $25,451. Under the Proposition 39 approval process, these additional costs are allowed to be included as a supplemental increase as the required SIR is still within the original approval range.

After verifying the actual fixture counts and scope with the District’s energy consultant, the final GMP arrived by the District and K & B Electric, Inc. was determined to be $348,291 which includes all necessary lighting fixture changes approved by the California Energy Commission. The District will carry a construction contingency value of $10,000 carried outside of the GMP for unforeseen changes.

Staff has evaluated the contents of the contractor’s proposal and determined that all requirements set forth by the CEC and the Proposition 39 – California Clean Energy Jobs Act (2012) have been met.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

Financial Impact:

The total costs associated with these energy conservation measures for Emerson Junior High School/Da Vinci Charter Academy as approved by the CEC (Energy Expenditure Plan) is $358, 291 which will be fully funded through the Proposition 39 – CA Clean Energy Jobs Act and/or available utility rebates. No general fund dollars are expected to be used to complete this effort and therefore this recommendation will not have any fiscal impact on the general fund. The total annual energy savings amount of $24,014 is expected upon completion of these energy conservation measures for Emerson Junior High School.

VI.f. Approve the Time Lapse Construction Camera and Video Logging Services Agreement with OxBlue Corporation for the Davis High School’s All Student Center Project

Recommended Motion:

Approve the time lapse construction camera and video logging services agreement with OxBlue Corporation for the Davis High School’s All Student Center Project.

Rationale:

On October 20, 2016, the Board of Education approved Lease Leaseback Agreements for the construction of the All Student Center at Davis High School. In keeping with increased parent and community awareness through two-way communications (LCAP Goal 7) regarding school programs and significant events, the ability to share ongoing construction activities of the new All Student Center at Davis High School is possible. The use of time lapse video recording (including real-time shots) will allow for anyone to view these recordings available via our District web page for direct connection to events as they occur.

Other benefits for having purchased this equipment and technology is that it can be re-used again in the future as the need arises. This technology is widely used and promotes transparency in the day to day events on a typical construction site. This technology can also be used (with minor modification) for specific event monitoring or regional area.

Financial Impact:

The approval of this time lapse construction camera and video logging for the duration of construction for $9,287 will have a minimal fiscal impact on the General Fund.

Approval of the Eclasstic LLC Service Agreement for use by the Adult School students to explore courses that focus on the world of work.

Rationale:

The Davis Adult School will be using this software for ESL and high school diploma students who are over 18 years of age. They will be able to take quizzes and ask questions of online instructors. They will also be able to take courses that focus on topics such as networking, creating a resume, creating workplace and professional emails and academic writing.

Staff will be able to view student progress, but the students will only see their own dashboard.

Financial Impact:

The cost of the service is $840 annually for ten users and is being paid by the Adult School budget.

Approve the Professional Service Agreement for Recovery Happens Counseling Services, Inc. to provide onsite alcohol and drug abuse education and counseling services to Davis Senior High School students.

Rationale:

Recovery Happens Counseling Services will make available to Davis Senior High School students onsite alcohol and drug abuse education and counseling services. Counselors will provide individual, group or family counseling or therapy to those students, parents or guardians and families for whom the Services have been referred by the District.

They will also provide two licensed counselors who will be available to provide consultation to staff as needed.

Recovery Happens Counseling Services will also provide an in-service to school counselors and Administrators about utilizing the Parent Connection program with students and their parents if a student is suspended for possession of alcohol or drugs.

Financial Impact:

The cost of this service is $22,000 and will be funded through a grant from the Davis Schools Foundation.

VI.i. Approve the Recommended List of Pre-Qualified Architectural and Engineering Service Firms Pursuant to RFQ 2016/17-01

Recommended Motion:

Approve the recommended list of pre-qualified architectural and engineering service firms pursuant to RFQ 2016/17-01 for future design services that may arise for various deferred maintenance facilities or capital Improvement projects.

Rationale:

On October 1, 2007, the Board approved the selection of two architectural firms (HMC and LPA Architects) to provide professional design services for various District facilities project. In efforts to update this pool of approved and pre-qualified A&E firms, staff issued a new Request for Qualifications (RFQ-2016/17-01) for the District’s use in future deferred maintenance and capital improvement projects. On July 1, 2016 this RFQ was published in local publications and on September 30, 2016 a total of 17 firms responded. After a detailed analysis was performed of all proposals received, the final number of acceptable firms recommended for acceptance was determined to be 14 firms.

The factors used to determine the final listing of these 14 firms included eight specific areas of significant criteria. Each firm was determined to have exceptional K-12 design experience and would perform well in any future District deferred maintenance or capital improvement projects. Certain firms indicated extensive experience in 21st Century Classroom design or STEM facility knowledge that may be beneficial to the District in future. If these needs become apparent, staff would continue the selection process to determine which firm would be the most suitable for these types of future projects.

In accordance with the District’s Strategic Plan (Strategy No. 2(b-e) & Local Control Accountability Plan (Goal 2) for “Develop and implement a plan for physical space and technology infrastructure required to achieve our objectives and mission”, the professional support services by a licensed architect are necessary.

The RFQ and A&E agreement has been reviewed and approved by District legal counsel.

Financial Impact:

The approval of this list of Pre-Qualified Architect/Engineer’s pool will have no fiscal impact on the General Fund. Any services outlined in the RFQ would be based upon a Board approved project and subject to their review and approval when required.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education. The current contracts which are being presented to the Board are listed in the Attachment section below.

Financial Impact:

All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Approve the School-Connected Organization Authorization Form as presented.

Rationale:

Pursuant to Board Policy 1230 on School-Connected Organizations, any organization that desires to raise money to benefit district students shall submit to the Board a request for authorization as a school-connected organization. The School-Connected Form is attached for review and approval.

Accept the gifts totaling $5,402.39 for this period presented for use in the District’s programs.

Rationale:

The Board of Education gratefully accepts donations totaling $5,402.39, which have been received by the District since the November 3, 2016 Board of Education meeting. A summary amount of gifts received is included in the Board packet.

Financial Impact:

The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

This is an opportunity for individuals to recognize outgoing Trustee Susan Lovenburg for her dedication and public service to the Davis Joint Unified School District and the community. Trustee Lovenburg began her service in December 2007.

Quick Summary / Abstract:

A reception will be held in the foyer of the Community Chambers following the recognition.

Hear a presentation on the concussion management protocol for students as well as the student athlete concussion protocol; review the proposed policy amendments and modifications to Board Policy 6145.2 Athletic Competition as a first reading.

Rationale:

The Board of Education has prioritized the social emotional support of students in Davis Joint Unified School District and this includes the physical and mental well-being of students who have suffered concussions, both on and off the athletic field. The District has developed and implemented a comprehensive concussion protocol for students, including student athletes who have suffered a concussion.

This presentation will inform the Board of current practice related to the identification and management of student’s health who have suffered concussions. Information will be offered about the multi-tiered system of support that serves students and the accommodations that are required in the classroom to support the healing process. In addition, the athletic, gradual return to play protocol will be highlighted including baseline concussion testing and Impact sensors in football helmets.

As part of the CSBA Board Policy services, CSBA prepares comprehensive updates on a quarterly basis to insure compliance with statutory changes and obligations, as well as the welfare of school districts. By following CSBA guidelines, the attached policy incorporates new local and federal mandates, the repeal of statutes, and new laws. In addition, administration is recommending adding concussion policy language to Board Policy 6145.2 Athletic Competition, in order to reflect the strong commitment that the Board has expressed on this issue.

In conclusion, staff will recommend next steps in furthering the work to support student who have suffered a concussion.

remove the Yolo-Solano Teacher Induction Program (BTSA) Director position form the DJUSD ALT schedule

Rationale:

In an effort to address the critical teacher shortage facing the state of California the Davis Joint Unified School District, Washington Unified School District, Esparto Unified School District, Winters Unified School District and the Yolo County Office of Education (YCOE) are looking to join together in order to create the Yolo Teacher Intern Program.

The Yolo Teacher Intern Program would begin operations in the summer of 2017 to offer pre-service coursework, which is a prerequisite to an intern credential. Teacher Interns will begin coursework once hired by a partner district in August 2017. The program will serve Education Specialist intern credential candidates (mild/moderate and moderate/severe) in 2017-18. The program is expected to grow to serve multiple subject and math candidates in 2018-19.

Partnering districts and YCOE will contribute seed monies, as outlined in the MOU, to start the program and pursue California Commission on Teacher Credentialing approval. The program is expected to have no further impact on the district budget, except in the case that the district chooses to pay for a participants’ program fees.

Financial Impact:

The program will require a $30,000 initial investment from the Davis Joint Unified School District general fund. The program is expected to be self-sustaining in 2017-18.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.

VIII.a. Announcement of Annual Organization Meeting on December 15, 2016

Recommended Motion:

The purpose of this item is to set the Board of Education's annual organization meeting on December 15, 2016 at 7:00 p.m.

Rationale:

Under the provisions of Education code section 35143 and Board Bylaw 9100, the governing board is required to set the day and time of its annual organization meeting at its regular meeting held immediately prior to the first Friday in December; that meeting falls on November 17, 2016. The annual organization meeting shall be conducted within a 15-day period beginning with the same first Friday in December (December 2-16, 2016). This year's annual organization meeting will be held on December 15, 2016.

Financial Impact:

There is not a financial impact associated with this agenda item.

IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING

Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for December 15, 2016. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

X. ADJOURNMENT

XI. COMPLIANCE INFORMATION

Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on November 14, 2016.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.