You are here

City Proclamation Guidelines

Proclamations are ceremonial documents signed by the Mayor and issued for:

Public awareness

Charitable fundraising campaigns

Arts and cultural celebrations

Special honors (on the recommendation of the Mayor)

Proclamations will not be issued for:

Matters of political controversy, ideological or religious beliefs, or individual conviction

Events or organizations with no direct relationship to the City of Cleveland

Campaigns or events contrary to City policies

Other:

The Mayor’s Office reserves the right to modify or deny any proclamation request.

An organization may request only one proclamation annually.

More than one cause can be proclaimed simultaneously.

An organization does not have exclusive rights to the day, week or month of their proclamation.

A Certificate of Recognition or Congratulatory letter is an alternative where proclamation criteria are not met.

Who can make a proclamation request?

Request must be made by a City of Cleveland resident.

Proclamations must affect a broad group of people. We will not issue proclamations for individuals. For individuals, depending on the occasion or event, either a Certificate of Recognition or Congratulatory letter will be provided.

How should a proclamation request be made?

All requests must be made in writing. Request can be mailed, faxed or hand-delivered or email. If mailed or faxed, please call to verify receipt by our office.

Requests should be made at least 10 business days in advance of the date the document is needed. The exception to this rule is condolence requests- these should be made as soon as possible after a person’s passing.

What must the request include?

Contact person’s first and last name, address, and telephone number.

A brief summary and/or background of the event or organization.

The name and date (s) of the day, week, month or event to be proclaimed.

Draft text for the proclamation, including 4-6 “whereas” clauses.

An indication of whether the proclamation should be mailed or will be picked up and the date.

A date when the proclamation is needed.

All questions may be directed to the Communications Manager at 216.664.3999. Direct requests may be directed via email to communications@city.cleveland.oh.us , via facsimile to 216.420.8758 or in writing to:

We are committed to improving the quality of life in the City of Cleveland by strengthening our neighborhoods, delivering superior services, embracing the diversity of our citizens, and making Cleveland a desirable, safe city in which to live, work, raise a family, shop, study, play and grow old.