Policies & Procedures

POLICIES AND PROCEDURES

RegistrationThe priority registration deadline is Friday, April 27, 2018. You must complete the online registration process and either pay in full or establish a payment plan by this date. There is a mandatory $25.00 registration fee per student. (This is a non-refundable registration fee and does not apply to your Summer Program balance.)

Registrations will be accepted after the priority deadline if the program still has space available. However, if a program has not reached its minimum enrollment by Friday, April 27, 2018, it may be canceled. Early registration is encouraged.

Withdrawal/RefundThe last day to withdraw and receive a refund is Thursday, May 24, 2018. No refunds will be given after this date unless there is a case of critical illness or a family emergency. Such situations will be handled on a case-by-case basis, and will only be considered if notification is received prior to the start of the specific program. SAA-SDS will withhold a $25.00 processing fee from all refunds granted, in addition to the non-refundable registration fee.

ConfirmationA confirmation email will be automatically sent to you when your online registration is received. All schedules, supply lists and location information will be available on the summer program website prior to the start of programs.

Program Cancellations and AdjustmentsMinimum and maximum numbers have been set for each of the described summer programs. Every effort will be made to prevent cancellation of a program. Any schedule adjustment or cancellation will be announced at least one week prior to the start of the program. In such case, a full refund will be made available.

Conduct and Dress Students are expected to behave appropriately and wear dress deemed appropriate during the regular school year. SAA-SDS reserves the right to remove anyone from its programs who exhibits disruptive behavior and/or inappropriate dress. No refunds will be given upon removal from the program.

Rising PK-K Students Attending ProgramsStudents must be 3 years of age by June 1, 2018 to attend Summer Programs and are expected to be fully potty-trained prior to the start of camp. Should a child have an incident at camp, a parent may be contacted to come to the School to take care of the student. Should a chronic issue arise, the student may no longer be able to attend Summer Programs.

Late Pick-Up FeesThe Summer Program office is aware that unexpected events happen to all of us. Therefore, the first late pick-up from Day Camp or Extended Afternoon Care (after 3:00 for Day Camp, 6:00 for Extended Care) is excused. On the second late pick-up, a fee of $1.00 per minute, per child, will be assessed. All late pick-ups thereafter will be assessed a fee of $5.00 per minute, per child. All late pick up fees must be paid on the day they are incurred.

Campers attending partial-day programs will be escorted to the Day Camp ten minutes after their program ends. If a child is checked in to Day Camp, a fee of $20 will be applied. This fee is due the day it is incurred.

Peanut-Free Campus SAA-SDS is a peanut-free campus. Any lunches and snacks brought to Summer Programs must adhere to this policy.

Allergies & Medical ConditionsIt is extremely important that the Summer Program Staff be made aware of any allergies or medical conditions that may affect your child's camp experience. You must provide the Summer Program Staff with all information and medications necessary to ensure your child's safety.

Electronics & Other Personal ItemsCell phones are allowed on campus during Summer Programs for grades 5-8, but must be kept out of sight at all times and may only be used to place a call or receive a text regarding pick up from summer programs. No other electronics are allowed during Summer Programs. SAA-SDS is not responsible for any lost or stolen personal items brought to summer programs.

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