Employees and registered postgraduate students of the University of Cambridge should use this system to declare their travel plans. Once you have entered the required data, the system will automatically issue you with a letter from the University Insurance Manager confirming that you have insurance for your trip. You should keep the letter of confirmation of insurance in a safe place as it contains important information you will need in the event of a claim. You may also be asked to provide confirmation of travel insurance when entering the country you intend to visit or when applying for a visa.

During the application process you will be asked to provide:

Department/division or subsidiary company name

Your payroll number

The countries to be visited

The dates of your journey

The purpose of your journey

Confirmation of good health and that where you have a medical condition your doctor has agreed to the trip.

As well as a letter of confirmation of cover, an outline of the main policy benefits and exclusions and details for the FirstAssist Emergency Service. Keep these details with your documents. You will need the First Assist contact details if you need to make a claim, you might wish to enter the helpline number onto your telephone's contacts list.