As a reminder, Papayas are due nextFriday, December 15th for Spring appointments with an effective date of 01/11/2018!

11/10/2017 Friday Connection:

Spring 2018 Papaya Deadline

All Papayas for the 01/11/2018 effective date are due Friday, December 15th.

Recruiting Solutions

As a reminder, Unit Recruiters please make sure you are routing applicants daily. We have noticed an outstanding number of applicants still sitting in the “Applied” disposition. Also, please remember that for non-blanket job postings, they should be filled or closed out within 90 days. To close out postings, make sure all applicant dispositions have been updated first, then email RS Coordinator, Zang Lee at leex6644@umn.edu.

Absences Requests - Redaction

Last week we issued notification that employees and supervisors would no longer be able to select the Excused Paid and Excused Unpaid options in Absence Management. OHR has decided to leave these options in Absence Management for the foreseeable future.

11/03/2017 Friday Connection:

Open Enrollment:Attached please find two flyers (OE and Benefits Fair) that you can print and post, and also email out to staff and faculty. Open enrollment is from November 1 to November 30. This is the one time each year when employees can review their UPlan benefits and make any changes.

Absence Requests:Effective November 13th, employees and supervisors will no longer be able to select the Excused Paid and Excused Unpaid options in Absence Management. These will only accessible to unit absence administrators. If employees need to submit an absence using either the Excused Paid or Excused Unpaid absence type, a request will need to be sent to the CEHD payroll team for entry.

10/27/2017 Friday Connection

Flexible Spending Account (FSA):

Please read this important message if you are currently enrolled in the University’s FSA voluntary benefit. The University’s FSA administrator is changing from ADP WageWorks to Discovery Benefits on November 1, 2017 and there will be a transition period occurring. During the entire month of November, no claims will be paid out, you should not use your FSA debit card, and you should not send any claims to either WageWorks or Discovery Benefits. If you still have funds in your FSA account, your balance will transfer to Discovery Benefits by December. As soon as Discovery Benefits has individual accounts set up by December, it will send a welcome email to let you know you can submit claims for reimbursement again (including claims incurred in November). More information can be found on the Benefits site here or also check your email for notifications that have been sent out recently from OHR.

10/06/2017 Friday Connection

Units are no longer required to post a Temp No Post position and hire through Recruiting Solutions (RS). Going forward, all Temp No Post positions will be hired outside of RS. Both hiring process charts have been updated to reflect this change here.

09/29/2017 Friday Connection:

On Friday, September 29 the HR team will be out of the office for a Fall retreat beginning at 11:30am until the remainder of the day. We will respond to messages on Monday.

09/08/2017 Friday Connection:

Exit Checklist:

The Exit Checklist document has been updated on the HR SKY here. A task has been added under the Payroll/HR section to ensure all outstanding time and absences have been approved before the employee is terminated.

09/01/2017 Friday Connection:

Appointment Letter Reminder:

Please remember to send into ImageNow/Perceptive Content your signed fall appointment offer letters. Not sure what should be imaged? Check out our resources onlinehere.

08/18/2017 Friday Connection:

Fall Planning Guide:

OHR has updated its Fall Planning Guideto help gear up for a new school year. The guide offers tips and reminders on Position Management, Recruiting, Appointments, Benefits, Time and Absence, and Payroll Accounting. You can also find the guide on the Recently Updated Materials page of the HRMS Instruction website.

I-9 Help Sessions Set for August 29th & 30th:

With the new academic year approaching, Payroll Services has scheduled two on-campus help sessions for I-9 processing of foreign national employees:

Tuesday, August 29, 9:00 a.m.-3:00 p.m., Humphrey School of Public Affairs, Room 25

Wednesday, August 30, 9:00 a.m.-3:00 p.m., Humphrey School of Public Affairs, Room 50B

Also, the Foreign National Employee Support desk on the fifth floor of the West Bank Office Building will offer special walk-in hours from 9:00 a.m. to 4:00 p.m. from Monday, August 28, through Friday, September 8. Appointments will not be taken during those two weeks.

Please remind new foreign national employees that they must bring the following valid (non-expired) documents with them to Payroll Services:

Passport with visa

I-94

I-20 or DS2019

Social Security number or receipt from Social Security

Offer letter (for correct start date)

08/04/2017 Friday Connection:

Absence Requests:

Employees can now cancel a vacation, personal holiday, or comp time absence request themselves. To do so, the absence request must be in a Saved, Submitted, Approved, or Pushed Back status. Until now, employees and supervisors would need to go to their unit absence administrator to cancel an absence. The cancellation of an absence will be routed to the employee's supervisor for approval.

Fall Appointment refresher training will be held on Thursday, July 20th at 10:00am in 227 Burton Hall.

07/28/2017 Friday Connection:

Papaya Reminder:

Papayas are due next Friday, August 4th for fall appointments with an effective date of 08/28/2017!

Overpayments:

Effective August 1, 2017 Payroll Services will only seek repayment for overpayments in excess of $100.00. All overpayments under $100.00 will not be collected.

CEHD HR SKY Intranet Update:

Recruiting Solutions

We have reorganized the HR SKY website and re-added the Recruiting Solutions page! This page includes general RS resources, resources for Unit Recruiters, and resources on job postings.

Offer Template Letters

We have updated template letters for the following:

P&A Template letter to reflect new benefit links for 2017 (old links no longer worked as they were 2016 information)

Academic Temp Cas template letter

This includes language on instructional Academic Temp Cas appointments

AFSCME Contracts:

The new BU contracts (effective 07/01/17) have not yet been finalized as they are still being negotiated. Until the new contracts are finalized and put into effect, continue to use the current contract’s terms and conditions as listed on the OHR site here. This also means that for any new hires, use the pay rates assigned to steps with the effective date of 06/13/16 in the contract (this is the most recent/updated rate available). As soon as the new contracts are completed, we’ll be sure to send out an announcement.

Temp Agencies:

The University contracts with temporary staff agencies when temporary services are needed for clerical, financial, and legal work. Effective July 1, the University has contracts with the following two temp services:

Russell Tobin & Associates: this is a new partnership

Kelly Services: has been contracted with the University for 5 years

The University no longer has an agreement with Adecco. Units with a current placement from Adecco may continue to use that resource until the end of the existing purchase order. More information on temp staffing agencies can be found on the OHR site here. Please partner with CEHD HR if you have questions on needing and/or using temp services.

Units No Longer Need to Complete Paper MSRS Enrollment Forms:

The central OHR Total Compensation has been working with the Minnesota State Retirement System (MSRS) and our HRMS team to automate the enrollment information sent to MSRS each pay period. Until now, employees have had to complete paper enrollment forms when they became eligible for MSRS. However, because the information required by MSRS is housed in our HRMS system, we have modified the biweekly data file to include this information. As a result, departments and new employees no longer have to complete the paper MSRS enrollment forms.