FAQ

General

Why am I being screened?

Upon entering into a new agreement, screening certain relevant personal data is increasingly required. Often obligated by law and regulation, the client who requested your screening needs to analyse potential risks. For questions, you can always contact the client.

Which data is being checked?

A screening only allows checking relevant personal data. ‘Relevant’ refers to data relating to a certain (integrity-based) position or the reason for entering into a new agreement. This is called ‘proportionality’. The client needs to take this into account.

Can I react to a screening or correct something?

You can contact the client after the screening has been completed and the screening report has been issued. Validata only verifies objective data based on your input and provides insight in the screening process as well as the completed report. In case of an inconsistency, the decision is made by the client, not by Validata.

What are the consequences of not participating in a screening?

You have the right to refuse your cooperation. Chances are though, that this limits your chances to enter upon a new agreement or position that requires a screening.

How long does it take to complete a screening?

From the moment Validata has received the required input, an average screening takes five working days to complete. The majority of the input will be submitted by you. After you have entered your data into our system, Validata will instantly start the screening.

The elements that often take longer than five working days to process are the request of a Code of Good Conduct (CGC) and the verification of foreign degrees and diplomas.

Has your question not been answered?

Please contact Validata Support.

Legal

Does Validata comply with privacy laws?

Validata complies with all the requirements of the General Data Protection Regulation (GDPR); the privacy law that came into effect in 2018. To meet privacy regulations, Validata relies on ‘privacy by design’ when developing software for processing personal data. Validata has also appointed a Data Protection Officer (DPO) that ensures we meet the GDPR and functions as contact person for the Dutch Data Protection Act (DPA).

Do I need to grant permission to be screened?

To process personal data, we need ‘a foundation’. This often applies to the permission of the person concerned; similar to receiving a newsletter for example. The condition of using permission as a foundation, is that it is granted voluntarily.

A screening is not conducted voluntarily. To make a claim for a new position or property, the person concerned needs to be screened. Complying with law and regulations becomes increasingly important and therefore, ‘legitimate interest’ of the client forms the foundation.

To conduct a screening, your permission is not required. The screening needs to relate to the new position or role and it includes an ‘information requirement’; you need to be sufficiently informed prior to your screening.

Can I refuse to cooperate?

You have the right not to be screened. Chances are though, that this limits your chances to enter upon a new agreement or position that requires a screening.

What happens to my data?

After processing your data, Validata will keep these for a period of two years. This does not include identification documents; these are removed four weeks after the screening has been completed. After two years, all data is depersonalised. It means we cannot trace your data in our systems under any circumstances.

Validata does keep so called ‘meta data’ to keep track of the market’s development and certain trends.

Information

Follow Us

Pontsteiger

For the ambitious architectural project at the Amsterdam Houthavens, Validata processed the screening of potential tenants and buyers in accordance with the corporate identity and guidelines of Pontsteiger.

NVM Woontoets

Hoffmann Corporate Investigation

Hoffmann has a personal online screening environment, facilitated by Validata. Therefore, Hoffmann’s clients can request an accessible data verification and screening, conducted by Hoffmann themselves; as an extension to their existing services.

ABN AMRO Bank

Upon request of ABN AMRO Bank, Validata has designed the screening process in accordance with their corporate identity and communication. The software also ensures that the right processes start at the right time, to guarantee efficient recruitment.

Company info

For all business professionals who want to do business with clients; safe, succesfull and efficient. For everyone who wants to built and support client relations.

Nuffic

The Educational Comparison department is the expertise centre in the Netherlands in the field of diploma accreditation of general secondary and higher education.
Annually, the Nuffic values thousands of diplomas for, among others, higher education establishments, government bodies and private individuals. The way in which this is done is ISO 9001:2008 certified. Apart from what is mentioned above, Nuffic also offers several other services.

IDchecker

With the ID-checker solution you get certainty about the document and through an online process online legitimisation can be done quick and easily. With this, you offer your (future) client a simple registration solution or provide access to certain data.

Dienst Justis

Screening Authority Justis is working on a safer and more justified and fairer society by screening people and organisations. Justis has access to exclusive sources, analyses information from these sources and forms an opinion about the integrity of people and organisations. On the basis of this opinion Justis provides explanations, licences, recommendations and risk reports. Justis advises organisations about the use of its products, enabling the possibility of customisation.
Screening authority Justis submits more than half a million Certificates of Good Conduct annually.

EDR

EDR Credit Services (EDR) focuses on providing information that reduces credit risks and makes them manageable. We offer innovative solutions in the field of consumer and business information and recollection. Making intelligent use of data and IT knowledge has given us a leading position in consumer data management.

Graydon

Graydon believes that transparency reinforces the trust between business partners. If companies have a good example of the opportunities and the risks, this results in cooperation, deals are closed and ideas can develop into reality. Our mission is converting large amounts of data from various sources into information. On the basis of this information we generate valuable economic, financial and commercial insights that enable our clients to make better business decisions and eventually gain a competitive advantage.

Focum

Focum provides several forms of data that are geared towards making potential credit and payment risks surveyable. By representing the financial stability of the companies and/or people you are doing business with, Focum offers an important contribution to keep the client’s risks manageable.

Dun & Bradstreet

Dun & Bradstreet (D&B) is the only worldwide party in the sector of business information and insight. For over 170 years D&B has been offering its clients tools and expert advice on taking reliable credit, marketing and purchasing decisions. The service of D&B is based on the biggest company database of its kind in the world, with more than 235 million companies in more than 240 countries. D&B is originally an American company and is quoted on the New York Stock Exchange (NYSE:DNB).

Zerocopter

Zerocopter enables you to confidently leverage the skills of the world’s most knowledgable ethical hackers to secure your applications.

Mendix

Mendix offers the app platform organisations can use to develop, integrate and adapt web-based and mobile business applications faster and better to changing processes. This enables achieving results in days instead of months. The Mendix’ application platform as a service (aPaaS) is used by market leaders worldwide.

Finaps

Finaps creates business applications for the financial sector.
For this, Finaps uses so-called Mendix technology, which enables them to provide an active business application in a very short space of time. Unpredictable, valuable and time consuming IT projects are now a thing of the past. Finaps developed the following application for Validata. If you are interested in our approach, contact us via 030-6997040 or via e-mail info@finaps.nl.

DUO

DUO is the implementing organisation of the Department of Education. DUO finances and informs participants in education and educational establishments and organises exams. This way, DUO enables proper education. One of DUO’s main tasks are: Making educational data more valuable and converting it into information products.