3769-12-37
Definitions.

As used in rules
3769-2-37 to
3769-2-41 of the Administrative
Code, unless the context requires otherwise:

(A)
"Access" as a
noun means an instance of copying, viewing, or otherwise perceiving whereas
"access" as a verb means to copy, view, or otherwise perceive.

(B)
"Acquisition of
a new computer system" means the purchase of a "computer system,"as defined in
this rule, that is not a computer system currently in place nor one for which
the acquisition process has been initiated as of the effective date of the
commission rule addressing requirements in section
1347.15 of the Revised
Code.

(D)
"Confidential personal information" (CPI) has the
meaning as defined by division (A)(1) of section
1347.15 of the Revised Code and
identified by rules promulgated by the commission in accordance with division
(B)(3) of section 1347.15 of the Revised Code that
reference the federal or state statutes or administrative rules that make
personal information maintained by the commission confidential.

(E)
"Employee of the commission" means each employee of a commission regardless of
whether he/she holds an elected or appointed office or position within the
commission. "Employee of the commission" is limited to the specific employing
commission.

(F)
"Incidental contact" means contact with the
information that is secondary or tangential to the primary purpose of the
activity that resulted in the contact.

(J)
"Personal information" has the same meaning as defined
in division (E) of section
1347.01 of the Revised
Code.

(K)
"Personal information system" means a "system" that
"maintains" "personal information" as those terms are defined in section
1347.01 of the Revised Code.
"System" includes manual and computer systems.

(N)
"Routine
information that is maintained for the purpose of internal office
administration, the use of which would not adversely affect a person" as that
phrase is used in division (F) of section
1347.01 of the Revised Code
means personal information relating to employees and maintained by the
commisison for internal administrative and human resource purposes.

(O)
"System" has the same meaning as defined by division (F) of section
1347.01 of the Revised
Code.

(P)
"Upgrade" means a substantial redesign of an existing
computer system for the purpose of providing a substantial amount of new
application functionality, or application modifications that would involve
substantial administrative or fiscal resources to implement, but would not
include maintenance, minor updates and patches, or modifications that entail a
limited addition of functionality due to changes in business or legal
requirements.