Reception/Office Admin Support (part-time)Guidewire Software

THIS JOB HAS EXPIRED

Receptionist/Administrator (Canada) Mississauga officeThe Receptionist is a highly visible role that serves as the first point of contact for all guests visiting Guidewire. The position requires poise, tact and diplomacy while greeting customers and allowing only properly escorted visitors. The Receptionist also requires continual attention to detail while answering phones, responding to inquiries from a diverse population, composing accurate messages, scheduling appointments.In addition the Receptionist will have administrative support duties including filing, copying, scanning and projects that will use demonstrated MS Office skills. The position will have regular access to company information, requiring professional discretion and confidentiality at all times. Guidewire is an exciting, fast-paced environment requiring the ability to juggle multiple competing tasks and demands.Primary Responsibilities

Provide administrative support to direct manager and other colleagues as needed

Oversee general appearance of office, pantry, and public areas

Book conference rooms, order catering, meeting set-up and breakdown, assist in preparation of meeting materials, sending invites and tracking attendees

Act as a conference room manager to ensure each rooms are tidy, kept organized and well stocked before and after all meetings

Make copies, collate, bind and staple, and file documents and reports as needed

Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries, maintaining a visitor log

Maintain and distribute security access badges for visiting employees

Sort and distribute mail & deliveries

Manage all catering requests; log and track cost

Assist with various projects managed by the Corporate Services team such as event planning or company all-hands meetings

Key CompetenciesPart-time 20 hours a week position with a potential of becoming full timeMinimum 2 yrs. as a receptionist or office assistant in a fast paced environmentHigh level of professionalism and confidence; ability to make decisions in line with department goals & objectivesStrong organizational and time management skills; ability to work with a high sense of urgency within established timelines, exercising consistent follow-through/follow-up when necessaryStrong computer skills in MS Office/Windows including Outlook, Excel, WordMeticulous eye for detail, accuracy, and high standards of presentationAbility to multi-task and operate in an environment of frequently changing priorities and managing the demands of a quickly growing workforceQuick thinker/learner with â€œbusiness ownerâ€ mentality who will handle assignments, tasks, and projects with intrepid initiative and ingenuityAbility to maintain discretion and strict confidentialityExcellent verbal and written communication skillsPositive attitude with â€œinternalâ€ customer focus and professional demeanorComfortable using and learning new technology; ability to use chat programOccasionally required to move boxes/stock weighing up to 20lbs

As the number one provider of enterprise software applications to the property and casualty insurance industry, we beat our competitors (Accenture, SAP, and others) 9 times out of 10. Guidewire is an award-winning company both within the insurance industry and in the software technology space. Given our success and increasing demand for our products domestically and internationally, we continue to experience double-digit revenue growth. Guidewire has offices throughout the world, including in London, Munich, Paris, Sydney, Tokyo, Toronto, Hong Kong, and the United States. Profitable Investors:Battery Ventures, Bay Partners, U.S. Venture PartnersAll Jobs:at Guidewire Software

Guidewire Software is a profitable, privately held, and VC-backed enterprise software product development company that exclusively serves the 1.5 trillion dollar property and casualty insurance industry. Our products enable companies such as GEICO, Liberty Mutual, and Amica to efficiently run their high volume core operations, including underwriting, policy administration, claims, and billing.
Our success can be directly attributed to the bright and extremely talented employees who make it all happen. If you are looking for an opportunity where your talents will not only be recognized and leveraged but also challenged, at a company that is grabbing significant market share in a 1.5 trillion dollar industry, then Guidewire is the place for you. We have an extremely low-turnover organization and 100 percent customer referenceability.