Faculty

This page provides information to Faculty members whose students have shown interest in participating in one of the four OUI exchange programs: OBW (Germany), OJS (China), OIN (India), and ORA (France).

The FAQs deal with very general questions and Faculty members are encouraged to direct their students to: (1) visit the International Office of their home university (in order to get proper information related to application forms, deadlines and program requirements), (2) visit the website of the exchange program they are interested in, (3) attend a general information session offered by the International Office of their home university, (4) attend the information session given by the Academic Director of the program they are interested in.

We hope that this information is helpful and we thank you for promoting these programs to your students.

Frequently Asked Questions (FAQ) for Faculty Members

1. What is OUI? Ontario Universities International (OUI) is a consortium of Ontario universities participating in four provincial student exchange programs: Ontario/Baden-Württemberg Student Exchange Program (OBW), Ontario/Jiangsu Student Exchange Program (OJS), Ontario-India Student Exchange Program (OIN)* and Ontario/Rhône-Alpes Student Exchange Program (ORA).

*formerly Ontario/Maharashtra-Goa (OMG) Program

2. Where can interested students find information about OUI programs? Students can refer to the following program websites:

Students are welcomed to contact the OUI Program Office regarding administrative aspects of the programs. For academic advice, they should contact the Academic Director.

3. Who should I refer interested students to? The first source of information for interested students should be the International Office of your Institution. Students are also encouraged to check the website of the relevant exchange program.

4. Which OUI program offers a Faculty Exchange Program Presently, OBW is the only program that offers an opportunity for faculty exchange. Interested faculty members should contact David Darby, OBW Academic Director.

5. How are the OUI programs promoted? Promotional materials are sent out by the OUI Program Office to the International Offices in early fall. We send a large number of posters and flyers for distribution to the individual faculties/departments at your university. These promotional packages include flyers about each individual OUI program. If you have not seen these documents, please contact the International Office of your home institution. Further information can be obtained through information sessions and International Fairs hosted by your home institution.

Every fall, the Academic Directors promote the programs by giving information sessions at the partner universities in Ontario. Contact your institution's International Office to find out when the Academic Directors are visiting your university.

6. What are the semester dates in the host countries*?

Germany:

Term 1: mid-October to end-February** (free language course in September for full-year and Term 1 students)Term 2: mid-April to end-July (free language course in March for Term 2 students)***Mannheim starts one month earlier

The official semester runs from October 1 until March 31 (Wintersemester) and April 1 until September 30 (Sommersemester).

China:

Term 1: early September to mid-JanuaryTerm 2: late February to mid-July

Arrangements can be made to complete evaluations early if Ontario students need to return for the start of term at their home university or a co-op work term.

India:

Semester dates may differ widely from university to university. Term 1 is usually from June/July to October/November and from January to May. For updated information please check the university's website or contact Sukeshi Kamra, OMG Academic Director.

*For exact start and end dates of classes please contact the respective university.

7. How do students apply? The application form can be downloaded from the respective program websites. Students submit the completed application form and the supporting documents to the International Office of their home university, including a pdf scan of the complete application. The International Office then nominates a number of applicants and forwards only those applications by the program specific deadlines to the OUI office. Application deadlines can be found under question 8.

8. What are the deadlines for OUI programs?

Deadline by which international offices must submit their nominations to OUI:

OBW Faculty Exchange:

November 1

OBW/ORA Summer Research Program:

December 15

OBW, OJS, OIN and ORA regular programs:

January 31

OIN Internship in India Program:

March 1

OJS Summer Research Program:

March 1

OBW, OJS, OIN and ORA Summer Language Program

March 1

Students in the regular programs are placed by the Academic Directors in February/March. This is sometimes done in the host country. During this time, the Academic Director may need to get in touch with you to discuss specific placements.

9. When and how will students be placed in the regular exchange programs?

Students will be placed by the Academic Directors in February/March.

Students will receive an acceptance letter from the relevant exchange program.

It is important that the students understand that only the admission letter from the host university constitutes the official acceptance to the program and only then can they start the formalities (visa application etc.).

10. Orientations for outgoing and incoming students We offer two orientations, one in mid-May for the outgoing Ontario students (2 days, usually Friday and Saturday) and one at the end of August for incoming students (3 days, usually weekdays). The orientations are not mandatory but we strongly recommend that students attend. Both orientations take place in Toronto. More information is available on the program websites closer to the dates. Students will also receive information directly from the Program Office.

11. Are students automatically eligible for an OUI scholarship? Most students participating in the OUI programs are eligible to receive the OUI scholarship. However, the following exceptions apply:

If a student is not eligible for other reasons (e.g. the student receives an internal scholarship for the exchange, which makes him/her ineligible under his/her university’s rules, e.g. YIMA at York);

If a program receives too many applications, the director may decide to accept all students but some without a scholarship. If this situation were to occur, the director would seek advice from the responsible person at the International Office.

If a student is enrolled as an International Student.

12. What are the amounts of OUI scholarships?

OBW and ORA regular exchange

$2,000/$3,000 (one term/two terms)

OJS regular exchange

$2,500/$3,000 (one term/two terms)

OIN regular exchange

between $2,000 and $3,000

OBW Summer Research Program

$2,600 or $3,500 (2 or 3 months)

OJS Summer Research Program

$3,000 (3 months)

OIN Short Term Research Program

$3,000

ORA Summer Research Program

$1,500 (3 months) + funding from the French host institution

OBW and ORA Summer Language Program

$1,000

OJS Summer Language Program

$2,000

OIN Study in India/ Internship in India Programs

$2,000

OBW Faculty Exchange

$1,750/month plus possible reimbursements

Scholarships are paid out once the students have started their studies abroad. Students in the ORA SLP will receive their scholarship after they have finished the course abroad.

13. Where can I find information on courses and credits for my students? Course information can be found online on the partner universities’ web pages. Please follow this link. Students may also contact the Academic Directors for more information about courses offerings.