Business meetings take place in all organization be it small or big. The meetings may involve the people within the organizational structure or people outside the organization who are related to or interested in the business. These meetings ensure that the organizational functions are in place and the right strategies are put in place to maximize on service delivery and productivity. Regular meetings are held to ensure that there is always continuous application of the rules, regulations and strategies by the organization.

These meetings are recorded in either video/audio. These recordings are then transferred to written documents or transcripts. This process is well known as business meeting transcription. The categories found under this process include conference call transcription, meeting transcription, interview transcription, telephone transcription etc. these transcripts are best transferred from audio to transcripts for the purpose of secure storage.

Business Meeting as it sounds is a very important part of a business and its growth. This translates to the idea of handling this service with a lot of great emphasis in professionalism, detail and accuracy. This can be fully achieved by ensuring that the staffs carrying out this kind of service has the right skill to handle this service.

Organizations have realized that to have a satisfied employee translates to having a satisfied client that eventually translates, to a more business and profits. What they are currently doing is adding value to their employees through training. The employees then realize that the employees care about them hence loyalty and the skills gained ensures quality delivery service to all it clients.

This process requires a fast turn around time. In business after analyzing all aspects of its growth potential and the necessary steps to take, then a decision to implement all these strategies is reached ASAP. The documentation is necessary for carrying out this process.

If you have ever thought about financing a commercial real estate property, the thought of using a commercial mortgage broker may have crossed your mind. However, if you are like some people, you may have debated using a commercial mortgage broker based on the belief that it is more expensive to use a broker rather than go directly to a lender. This common belief is a myth.

The reality is that there are a number of ways in which you can save money by engaging a mortgage broker to provide you assistance with your commercial real estate financing needs and objectives. If you take the time to determine the value of using a commercial mortgage broker you will surely see that it is money well spent.

-Locating a Lender

Locating a lender to fund your commercial mortgage is not as easy as it may seem. Due to the wide range of property types, loan types, and special circumstances a single lender simply cannot offer loan programs for all potential loans. You may waste a considerable amount of time simply trying to find a single lender that offers the program you need. A qualified and experienced mortgage broker will have multiple lender relationships in place who can offer a wide range of lending options. Some brokers may even have relationships in place that give you access to hundreds of lenders offering an unbelievable amount of loan options.

-Risks in working with a single lender

You may spend the time and locate a single lender that can meet your needs, but you are not out of the woods yet. By working with a single lender or bank you are putting all your eggs in one basket as they say. The approval process can take a good deal of time that you may not have. Then what happens if the loan application is not approved by that lender? Can you afford to go through the process a second time risking a similar outcome? By working with a broker, your loan application can be submitted to multiple lenders. This not only increases the chances that your loan will be funded, but it also gives you and your broker more bargaining power to get the best deal.

-Cost Variations Between Lenders

One of the most significant ways in which you can save money by using the services of a commercial mortgage broker rests in the fact that there can be notable differences in the interest rates, costs and other fees charged from one lender to the next. A broker will help you in identifying the most reasonably priced options available from these different mortgage lenders. On first blush the cost differences from one lender to another may seem small. But remember, in most instances we are talking about loans in the millions of dollars. Even if the interest rate difference is minimal on the surface, over time this can add up to a significant amount of money.

-Brokers Specialize

Commercial mortgage brokers, especially the good ones, will often specialize in a certain property or loan type. The added experience provided by a specialist guarantees that they have experience with exactly the loan you are looking to secure. Each and every property type and loan type has its own set of issues and pitfalls so it pays to find a broker that services your individual needs. In comparison, if you have a problem with your plumbing you want a plumber, not a general contractor.

-Inherent Expenses of Searching on Your Own

People tend to forget that when they are devoting time shopping around looking for a commercial mortgage lender – or anything else for that matter – it takes you away from other pursuits, including money making pursuits. Therefore, you do need to keep in mind that by engaging the services of a commercial mortgage broker you free up more of your valuable time to engage in other efforts that are more profitable than aimlessly wandering around looking for a mortgage lender.

-Support Services

Another avenue through which a commercial mortgage broker can help you save money is through their existing relationships with other industry professionals. A good commercial mortgage broker has a preassembled network of professionals including appraisers, accountants, lawyers and other service providers that they work with on a regular basis. Not only do you not have to spend the time to find these required resources on your own, but often times you can get a reduced rate on the services due to the brokers existing relationship.

-Fees of Commercial Mortgage Brokers

You need to understand that commercial mortgage brokers appreciate that they are in a very competitive business. Therefore, these professionals are now taking great pains to make their services as affordable as possible. Don’t be afraid to negotiate the broker fee. And don’t be afraid to ask your broker questions regarding how they came up with the fee proposal. The good thing about using a broker is that they do not get paid unless your deal closes.

It is true that in the end, you do pay a fee for utilizing the services of a commercial mortgage broker. These fees can range from half a point to two points on conventional loans up to five or so points on a hard money deal. However, you will find, as many commercial investors have in the past, that working with a commercial broker will help ensure that your needs are met and that you get the best deal in the process. The bottom line is that what you are paying for is a professional on your side, someone to watch out for your best interests. Similar to the way a lawyer protects your interests in legal matters. You wouldn’t go to court without a lawyer, so don’t finance your commercial mortgage without a broker.

We will take a look at the agenda for a business meeting. This is the key to an efficient meeting and if badly considered becomes, not only a significant demotivator, but can waste a lot of time.

The meeting agenda:

To start with, you will only need an agenda if a meeting happens. It is simple to begin creating an agenda for a meeting in advance.

The agenda will be circulated at some time to those invited. Mainly for the initial meeting, to fulfill the meeting objectives, make the team as small as required. For regular official meetings the list of attendees should be consistent but could be different for further meetings.

The template:

Many meetings should adhere to a similar style, so employ a template. Features of the agenda might be the following:

Time of the item…

This is the beginning of the agenda item but it may also indicate the duration of the item. This would naturally go into the next item start time. This enables everybody to identify the length of time allotted to the item on the agenda and allows the chairperson to encourage attendees to keep to it.

The time in the agenda should permit an introduction and a review of the discussion at the finish, say 5 minutes in total.

Item title…

It should be included after dialogue and gaining the leader’s (see below) agreement, before producing the agenda. The length of the item should be agreed. Furthermore, the chairperson might ascertain from the leader if there are any expected results that may emerge from the presentation.

Item reason…

This component ought to describe the purpose for incorporating the agenda item and possibly any expected conclusions. This will help concentrate awareness on the major issue and should encourage people to consider it more ahead of the meeting. It enables the chairperson to keep the dialogues on track.

Allowing individuals to reflect more on every item, by illustrating it in this manner, will help to secure added contribution from a broader region than merely from the department of the discussion leader.

The topic leader…

This establishes the person who will guide the discussion of this particular agenda item. The leader has a duty in presenting the argument and defining any conclusion in a summary at the end.

Preparation…

This is an opportunity to determine anything that should be performed before the meeting in support of the agenda item. This is for all attendees and not just for the leader of the dialogue.

Apart from forearming people, and enabling them to effectively contribute in the meeting, it can help to speed up the discussion and thus achieve the outputs for the agenda item more speedily. This can save considerable time and decrease blank and uninterested faces at meetings.

You might want to add additional items to the business meeting agenda apart from the main points for discussion. For example, ‘an introduction’ which could be used to suggest any specific problems but also to reiterate areas of the meeting policy.

You could like to end the meeting with ‘any additional business’. This enables the highlighting of any impromptu concerns but significantly offers a point for the chairperson to thank the attendees for their contribution to the discussions and to agree the date of the next meeting.

Attendee suggestions:

If you must send a replacement, make certain that the chairperson realises it. Offer a justification for your absence and identify any concerns that this action might incur.

If you are unable to turn up, can you present the required data to the chairperson in person? This will guard against using up the time of another person. The chairperson can then introduce the results of the dialogue in the slot for the agenda item.

Make certain that you get a distributed agenda in lots of time to consider additional items in addition to your own.

If you must leave the meeting at a specific time notify the chairperson, who may tell the meeting at the outset, just in case it could influence the presentation of a separate item.

It is just as much the responsibility of the leader of the dialogue to retain focus as the chairperson, particularly when faced with questions that could be wandering from the item purpose. Protracted discussions might be more effectively served by continuing them outside of the meeting.

The leader ought to complete the talk by summing up and spelling out the main points.

When, as an attendee, you are not happy with the format of the meeting, take it up with the chairperson external to the meeting. Don’t disrupt a meeting on a personal campaign.

If you turn up at a meeting go equipped and primed to contribute, and not just on your own agenda topic.