Register images that contain names should be classified as the "Convict Register" form type. A line number, name, and all other available information should be keyed into the appropriate fields. Register images that do not contain names should be classified as the "Next Image" form type. A line number and all other available information should be keyed into the appropriate fields. Information should not be keyed from the right or left hand page when it is not a full page you see.

A line number is being keyed to join records that span two images. Line numbers should be keyed for each record on the page, starting with 1 for the first line. Line numbers do not need to be keyed for lines that appear on the image but have no record. If a line was skipped because there was no record, then a number should also be skipped. See image samples on the wiki for examples.

Convict Register

Choose the "Convict Register" form type when the image contains names to be keyed.

Line Number

Key a line number for each record, starting with 1 for the first line. Line numbers do not need to be keyed for lines that appear on the image but have no record. If a line was skipped because there was no record, then a number should also be skipped.

File Number

Key the file number as seen on the image. It will typically be found in the "File Number" column.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.

Surname

Key the surname as seen on the record using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," as seen on the record using the dictionary provided to assist you.

Alias Given

Key the first name or initial and any middle names of the alias name as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Alias Surname

Key the alias surname as seen on the record using the dictionary provided to assist you.

Received Day

Key the day from the received date. The received date will typically be found in the "Date Received" column.

Received Month

Key the month in its three-letter abbreviation from the received date, using the dictionary provided to assist you. The received date will typically be found in the "Date Received" column.

Received Year

Key the year as seen from the received date. The received date will typically be found in the "Date Received" column. Please only expand 2 digit years when reasonably certain of the century.

Crime

Key from the "Crime" column exactly as seen on the image. NOTE: Do not use periods. Ampersands (&) or + should be translated to "and".

Age

Key the age as seen on the image from the "Age" column.

Birth Place

Key the birth place as seen from the "Birth Place" column, using the dictionary provided to assist you.

Gender

Key the gender from the "Sex" column in its full form using the dictionary provided to assist you.

Race

Key the race as seen on the image using the dictionary provided to assist you from the "Race" or "Color" column.

Conviction County

Key the conviction county as seen from the "County Where Convicted" column on the image using the dictionary provided to assist you.

Death Day

Key the day from the death date.

Death Month

Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you.

Death Year

Key the year as seen from the death date. Please only expand 2 digit years when reasonably certain of the century.

Keying Image Samples

Samples with Line Numbers

Next Image

Choose the "Next Image" for images that contain information for convicts, but does not include names. It will typically be an image of a right page.

Line Number

Key a line number for each record, starting with 1 for the first line. Line numbers do not need to be keyed for lines that appear on the image but have no record. If a line was skipped because there was no record, then a number should also be skipped.

File Number

Key the file number as seen on the image. It will typically be found in the "File Number" column.

Received Day

Key the day from the received date. The received date will typically be found in the "Date Received" column.

Received Month

Key the month in its three-letter abbreviation from the received date, using the dictionary provided to assist you. The received date will typically be found in the "Date Received" column.

Received Year

Key the year as seen from the received date. The received date will typically be found in the "Date Received" column. Please only expand 2 digit years when reasonably certain of the century.

Crime

Key from the "Crime" column exactly as seen on the image.

Age

Key the age as seen on the image from the "Age" column.

Birth Place

Key the birth place as seen from the "Birth Place" column, using the dictionary provided to assist you.

Gender

Key the gender from the "Sex" column in its full form using the dictionary provided to assist you.

Race

Key the race as seen on the image using the dictionary provided to assist you from the "Race" or "Color" column.

Conviction County

Key the conviction county as seen from the "County Where Convicted" column on the image using the dictionary provided to assist you.

Death Day

Key the day from the death date.

Death Month

Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you.

Death Year

Key the year as seen from the death date. Do not expand 2 digit years.

Keying Image Samples

Samples with Line Numbers

Cover page, Section header, etc.

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.