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Stephen F. Austin State University Minutes of the Board of Regents Nacogdoches, Texas April 15,1997 Volume 150 TABLE OF CONTENTS Page 97-44 Approval of January 28,1997 Minutes 1 97-45 Election of Board Officers 1 97-46 Election of President 1 97-47 Election of General Counsel 1 97-48 Faculty and Staff Appointments for Spring 1997 .1 97-49 Faculty and Staff Appointments for 1997-1998 2 97-50 Promotions 2 97-51 Tenure 3 97-52 Regent's Professorships for 1997-1998 3 97-53 Faculty Development Leaves 3 97-54 Leaves of Absence 4 97-55 Voluntary Modification of Employment 4 97-56 Faculty Workload Report 4 97-57 Acceptance of General Bulletin 4 97-58 Proposal for Master of Music Degree w/Majors in Performance & Conducting 4 97-59 Proposal for Bachelor of Art Degree in Art History 5 97-60 Cancellation Fee for Residence Halls and Apartments 5 97-61 Food Service Contract with ARAMARK 5 97-62 Course Fees 5 97-63 Room and Board Rates 5 97-64 Resolution Authorizing Establishment of Investment Account at Stone Fort Bank and Designating Signature Authorities for the Account 5 97-65 Approval of Summer Budget 5 97-66 Transfer of Wedgeworth-Wright Endowment to the SFASU Foundation, Inc.. 5 97-67 Budget Changes Less Than $50,000 5 97-68 Nursing/Math Building Roofing Project 5 97-69 Austin Building Air Handlers 6 97-70 ADAProjects 6 97-71 University Policy and Procedure Revisions 6 (Policies A-18 Faculty Workload, A-24 Laboratory Fees, B-3 Austin Building Conference Rooms, B-6 Energy Conservation, B-21 Physical Plant Charges, B- 32 Work Requests, C-2 Annual Budget Preparation, C-3 Audit Fees, C-6 Check Cashing, C-7 Competitive Procurement, C-l 1 Departmental Accounting Responsibilities, C-21 Moving Expenses, C-35 Returned Checks, C-39 Withdrawal Without Financial Clearance, C-40 Year-End Purchasing, D-5 Asbestos Removal, D-22 Naming Buildings and Other Facilities, D-29.1 Safety Awards Program, E-8N Classified Pay Plan, E-15 Employee Conduct, E-17N Employee Evaluation, E-21 Extension of Sick Leave, E-44 Security Sensitive Positions, E-49 Temporary Employment, E-55 Workers' Compensation Coverage, Accessing Administrative Systems, F-2 Administrative Programming Page Reports A. Chair, Faculty Senate 6 B. Student Government Association President and Vice President 6 C. Vice President for University Advancement 6 C. Vice President for University Affairs 6 D. President 7 Appendix No. 1 - Proposal for Master of Music Degree with Majors in Performance and Conducting 8 Appendix No. 2 - Proposal for Bachelor of Art Degree in Art History 23 Appendix No. 3-Schedule of Course Fees in Excess of $6.00 43 Appendix No. 4 - Resolution Authorizing Establishment of Investment Account at Stone Fort Bank 51 Appendix No. 5 - Budget Changes 52 Appendix No. 6 - Policy and Procedure Revisions 53 MINUTES OF THE MEETING BOARD OF REGENTS STEPHEN F. AUSTIN STATE UNIVERSITY NACOGDOCHES, TEXAS APRIL 15, 1997 The meeting was called to order at 9:17 a.m. by Chair Ron Adkison. Board members present in Room 307: R. A. Brookshire, Michael Enoch, Pattye Greer, Lynn Montes, Jimmy Murphy, Susan Roberds and Murray Shaw. Absent: Penny Butler. Also present in Board Room 307: Dan Angel, Janelle Ashley, Jerry Holbert, Baker Pattillo, Roland Smith, Yvette Clark, and others. Chair Ron Adkison declared the meeting in Executive Session at 9:24 a.m., and brought the meeting back into Open Session at 9:48 a.m. 97-44 Upon motion of Regent Adkison, seconded by Regent Brookshire, with all members voting aye, it was ordered that the minutes of January 28, 1997 be approved. 97-45 Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting aye, it was ordered that the Board officers for 1997-98 be as follows: Chair Murray Shaw, Vice Chair Jimmy Murphy, Secretary R. A. Brookshire, and Ombudsman Susan Roberds. The President appointed Roland Smith to assist the Board Secretary. 97-46 Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting aye, it was ordered that the President's contract be extended to the year 2000, at his current salary. 97-47 Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting aye, it was ordered the General Counsel's contract by renewed at a salary of $78,500. 97-48 Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting aye, it was ordered that the following appointments for Spring 1997 be approved: 1. Education Betty Alford David Alan Bishop Bobby D. Browning Dwain M. Estes William C. Heeney Bennat Mullen Malcolm N. Rector Jose Rodriquez Carol A. Shaw Sharon Spall 2. Library Ms. Tina Oswald, Librarian I, M.L.S. (University of South Carolina), at a salary of $22,286 for nine months, effective March 1, 1997. Ms. Virginia Rigby, Librarian I, M.L.S. (Indiana University), at a salary of $22,286 for nine months, effective March 1, 1997. 3. Admissions Mr. Jerry Johnson, Academic Excellence Scholarship Program recruiter, at a salary of $10,541.68 from February 17, 1997 to July 31, 1997. 97-49 Upon motion of Regent Roberds, seconded by Regent Murphy, with all members voting aye, it was ordered that the following appointments for 1997-98 be approved. 1. English Ms. Michelle Martin, Assistant Professor, M.S. (Northern Illinois University), at a salary of $31,000 for nine months, effective September 1, 1997, contingent upon completion of doctorate by August 25, 1997. Mr. Sam B. Martinez, Assistant Professor, M.A. (Humboldt State University), at a salary of $31,000 for nine months, effective September 1,1997, contingent upon completion of doctorate by August 25, 1997. 2. Liberal Arts Dr. James Speer, Dean, College of Liberal Arts, Ph.D. (Stanford University), at a twelve month salary to be determined in budgeting process for 1997-98. 97-50 Upon motion of Regent Greer, seconded by Regent Adkison, with all members voting aye, it was ordered that the following individuals be granted promotion to the academic rank indicated, effective fall semester, 1997. To Assistant Professor: Mr. Jan McDaniel* Music * Contingent upon completion of Doctorate by September 1, 1997. To Associate Professor: Dr. William T. Jackson Management/Marketing/International Business Dr. Violet Rogers Accounting Dr. J. Mark Thompson Music Dr. Jeff Briggs Kinesiology/Health Science Dr. Jan Richter Kinesiology/Health Science Dr. Michael Sandlin Kinesiology/Health Science Dr. Leland Thompson Agriculture Dr. J.B. Watson Sociology Dr. Richard Herzog Political Science/Geography Dr. Mark Ludorf Psychology Dr. Darrel McDonald Political Science/Geography To Librarian III: Ms. Kayce Halstead Library Ms. Carol Scamman Library To Professor: Dr. Mark A. Turner Accounting Dr. Richard Berry Music Dr. Pat Barton Mathematics/Statistics 97-51 Upon motion of Regent Enoch, seconded by Regent Roberds, with all members voting aye, it was ordered that academic tenure be awarded to the following individuals, effective September 1,1997. Dr. AlGreule Communication Dr. William T. Jackson Management/Marketing/International Business Dr. Michael M. Pickard Computer Science Dr. Violet Rogers Accounting Dr. Anna Bradfield Counseling/Special Educational Programs Dr. Glen McCuller Counseling/Special Educational Programs Dr. Chris Ninness Counseling/Special Educational Programs Ms. Sally Ann Swearingen Human Sciences Dr. Leland Thompson Agriculture Dr. Ron Jones Fine Arts Dr. Tim King Music Dr. Jan McDaniel* Music Dr. J. B. Watson Sociology Ms. Jeanne Pyle Library * Contingent upon completion of Doctorate by September 1, 1997. 97-52 Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting aye, it was ordered that the following be awarded Regents Professorships for the academic year 1997-98: Dr. Mel Finkenberg Dr. Joe Rodriguez 97-53 Upon motion of Regent Roberds, seconded by Regent Adkison, with all members voting aye, it was ordered that the faculty members listed below be awarded Faculty Development Leaves for the semester(s) indicated. Fall, 1997: Dr. Debbie DuFrene General Business Dr. Larry Watts Management/Marketing/International Business Spring, 1998: Dr. Allen Richman History Dr. Darrel McDonald Political Science Fall 1997 and Spring 1998: Dr. Camille Price* Computer Science Dr. Wayne Proctor Mathematics/Statistics * Policy E-23A, Faculty Development Leaves, states "...he/she may not accept employment from any other person, corporation, or government, unless the Board of Regents determines that it would be in the public interest to do so and expressly approves the employment." Dr. Camille Price requested and is recommended to receive leave for the nine-month academic year with the stipulated award of a full academic year at one-half salary. She has requested to supplement her half-time salary with an appointment to a part-time visiting faculty position at another institution not to exceed fifty percent time. The appointment would be at an institution with a strong undergraduate degree program in computer science and in a location that is geographically accessible to other institutions having a variety of computer science programs. She believes that such an arrangement would enhance both her teaching and the research project for which this leave is proposed. 97-54 Upon motion of Regent Roberds, seconded by Regent Adkison, with all members voting aye, it was ordered that Dr. Camille Price's request for an appointment to a part-time visiting faculty' position at another institution not to exceed fifty percent time and concurrent with her faculty development leave be approved. 97-55 Upon motion of Regent Greer, seconded by Regent Montes, with all members voting aye, it was ordered that the following leaves of absence without pay be approved. 1. Elementary Education Dr. Kristi Dixon-Bills has requested an unpaid leave for FY 1997-98 in order to co author a book. This project will enhance her professional development by providing material useful in her classroom teaching and future professional writing. 2. Management/Marketing/International Business Dr. Alicia Gresham has requested an unpaid leave for FY 1997-98 to accept a Visiting Professorship at Our Lady of the Lake University in San Antonio. This experience will allow her to be involved in setting up satellite courses for an Executive MBA program. This technology could be applied at SFA. 97-56 . Upon motion of Regent Enoch, seconded by Regent Roberds, with all members voting aye, it was ordered that the following requests for retirement and subsequent modification of employment be approved: Dr. Milton Payne, Elementary Education, effective September 1,1997. Ms. Sadie J. Allison, Kinesiology, effective September 1, 1997. Dr. Wayne E. Johnson, Political Science, effective September 1,1998. Mr. Elton L. Chaney, Mathematics and Statistics, effective September 1,1998. 97-57 Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting aye, it was ordered that the faculty workload report for the spring semester, 1997 be approved as submitted at the meeting. 97-58 Upon motion of Regent Roberds, seconded by Regent Enoch, with all members voting aye, it was ordered that the 1997-98 General Bulletin be accepted. 97-59 Upon motion of Regent Greer, seconded by Regent Murphy, with all members voting aye, it was ordered that the proposal for offering a Master of Music Degree with Majors in Performance and Conducting as it appears in Appendix No. 1 be approved and that the administration proceed to obtain approval from The Higher Education Coordinating Board. 97-60 Upon motion of Regent Greer, seconded by Regent Murphy, with all members voting aye, it was ordered that the proposal for offering a Bachelor of Art degree in Art History as it appears in Appendix No. 2 be approved and that the administration proceed to obtain approval from The Higher Education Coordinating Board. 97-61 Upon motion of Regent Montes, seconded by Regent Murphy, with all members voting aye, it was ordered that approval be given to allow the Housing Department to institute a cancellation fee of $250 for residence halls and $350 for apartments, plus forfeiture of deposits, when eligible students elect to live off-campus after signing a housing contract. Subsequently housing contracts would be amended to reflect this policy change. 97-62 Upon motion of Regent Montes, seconded by Regent Adkison, with all members voting aye, it was ordered that ARAMARK receive a 4.6% increase and that the President be authorized to sign the contract. 97-63 Upon motion of Regent Murphy, seconded by Regent Montes, with all members voting aye, it was ordered that the Schedule of Course Fees in Excess of $6.00 be approved, effective beginning with registrations for Fall, 1997. 97-64 Upon motion of Regent Enoch, seconded by Regent Montes, with all members voting aye, it was ordered that a 5% increase be approved for room, apartment and board rates for FY 1997-98 as presented. 97-65 Upon motion of Regent Murphy, seconded by Regent Adkison, with all members voting aye, it was ordered that the Board of Regents adopt the resolution establishing the sweep account for overnight investment of University funds, designating signature authorities for the account, and authorizing the President to enter into the sweep agreement. 97-66 Upon motion of Regent Montes, seconded by Regent Adkison, with all members voting aye, it was ordered that the current faculty salaries budget for summer school 1997 be increased by $311,076. The source of funds for this transfer will be E&G salary savings. 97-67 Upon motion of Regent Murphy, seconded by Regent Greer, with all members voting aye, it was ordered that the Wedgeworth-Wright Endowment for the Arts currently held by the University be transferred to the SFASU Foundation, Inc., to be combined with their most recent gift for the same purposes. 97-68 Upon motion of Regent Adkison, seconded by Regent Montes, with all members voting aye, it was ordered that Carney Roofing be awarded a contract in the amount of $157,800 and that the project budget be set at $179,800. The additional funds are for architectural and engineering services ($15,000), a contingency for unforeseen damages ($5 000) and costs of administration associated with the project ($2,000). 97-69 Upon motion of Regent Adkison, seconded by Regent Montes, with all members voting aye, it was ordered that the University's Facilities Services Division do the work on the Austin Building air handlers, and that the President be authorized to sign purchase orders and contracts as required, so long as total expenditures for the project remain within the $180,000 budget included as part of the 1996 HEAF bond issue. 97-70 Upon motion of Regent Adkison, seconded by Regent Montes, with all members voting aye, it was ordered that the Facilities Services Division be authorized to seek assistance from architects and/or engineers where necessary to complete ADA projects as needed and that the President be authorized to sign contracts required to meet the requirements of the agreement, so long as the project remains within budget 97-71 Upon motion of Regent Adkison, seconded by Regent Roberds, with all members voting aye, it was ordered that the University policies and procedures be revised as recommended. REPORTS A. Faculty Senate - John Dahmus, Chair •Faculty Survey - academic quality should be improved •Applauds efforts opposing downward expansion of UT Tyler •Encourages academic quality to improve recruitment in light of the threat of downward expansion. B. Student Government Association - President Frank Antene and Vice President Sean Bradley ♦Wants to involve all students •Recycling Bill -requested cost/benefit analysis; recycling should be done at no cost to the University and hopefully would generate revenue; requested committee of students and physical plant employees to study. •Working with University Police Department and students to promote positive relationships C. Vice President for University Advancement, Dr. Jerry Holbert •Presented an update on fund raising efforts, including total dollars raised, number of gifts processed, Hoops for Scholars, and efforts to locate "lost alumni." D. Vice President for University Affairs, Dr. Baker Pattillo ♦Homer Bryce Memorial - distributed site sketch and information on sculptor Clay Dahlberg, who has been selected to produce the bust of Mr. Bryce. E. President •May graduation speaker will be Senator Phil Gramm •Update on SFA'98/SFA '03 •Budget process will begin in two weeks •Future Board Meeting dates: July 14 and 15, October 13 and 14 •Legislative items 1. Formula funding 2. Downward expansion of UT Tyler 3. Longview funding 4. Exceptional items 5. Article IT Wish list" 6. Introduced newly promoted professors 7. Introduced Regents' Professors, Dr. Joe Rodriguez and Dr. Mel Finkenberg Meeting adjourned at 10:50 a*ra. Appendix No. 1 Nonsubstantive Degree Program Proposal NAME OF INSTITUTION Stephen F. Austin State University NAME OF PROPOSED PROGRAM Master of Music Degree Programs in Performance and Conducting Display how proposed program(s) would appear on the Coordinating Board program inventory; include Texas CIP code designation(s). Master of Music in Performance [MM] 50-0903.00 03 Master of Music in Conducting [MM] 50-0906.00 03 How would name(s) of program(s) appear on student diplomas? Master of Music in Performance; Master of Music in Conducting How would name(s) of program(s) appear on student transcripts? Master of Music in Performance; Master of Music in Conducting Administrative unit(s) responsible for the program(s): Graduate School; College of Fine Arts; Department of Music Proposed date for implementation of program: ra ' Person to be contacted for further information about proposed program(s): Name. Dr. Ronald E. Anderson Title: Chair, Department of Music Phone: ( 409 ) 468-4602 FAX: 409-468-5810 Signatures: President, Stephen F. Austin State University Date System Chief Executive Officer Date Governing Board approval date: I. REASON FOR THE REQUEST Stephen F. Austin State University serves a broad geographical area that ranges from central Texas to the Louisiana border and from Texarkana to Galveston. Included in this service area are such cities as Tyler, Longview, Kilgore, Lufkin, Livingston, Conroe, Shreveport, and Nacogdoches, as well as smaller communities like Rusk, Jacksonville, Center, Palestine, Carthage, Whitehouse, Henderson, and San Augustine. In addition to the general student, SFA also attracts many teachers who return to the University during summers or on sabbatical leaves to pursue advanced degrees that will improve the quality of their teaching in the public schools of Texas. Most students entering Stephen F. Austin State University for graduate study in music are looking for professional music training rather than a liberal arts program. Previous information submitted to the Texas Higher Education Coordinating Board indicated that during a five year period (1984-89), 81% of students graduating with a master's degree in music from SFA took ALL of their graduate hours in music though only half of this total was required at the time. This percentage reflects a national trend in which students are pursuing professional graduate music programs at a rate of seventeen to one over MA programs (HEADS Report compiled by the National Association of Schools of Music [NASM]). Responding to this national trend, the Department of Music at SFA received permission to offer the Master of Music Degree at the start of the fall semester, 1994. Professional graduate music programs naturally fall into tracks that reflect specific emphases students want and need in order to compete in an increasingly specialized world. Retaining a music core that encourages breadth, the proposed tracks allow students to pursue training in performance or conducting, bringing them to near-professional levels. Offering tracks in conducting and performance are obvious choices, given the Department of Music's reputation for training both teachers and performers, and reflecting the background of students entering the graduate program at SFA and the training of the faculty. Since the HEADS Report from NASM has so clearly demonstrated the preference of professional programs over liberal arts programs in music nationally, it is of little surprise that several other colleges and universities within Texas offer similar degree programs. These include Baylor University, East Texas State University (performance), Hardin-Simmons University (performance), Lamar University (performance), Sam Houston State University, Southwest Texas State University, Texas Christian University (performance), Texas Tech University (performance), Texas Woman's University (performance), University of Houston (performance), University of North Texas (performance), University of Texas at Austin (performance), University of Texas at El Paso (performance), University of Texas at San Antonio (performance), and West Texas A & M University (performance). II. PROGRAM DESCRIPTION Major objectives of the General Program are continued development of: ♦ individual talents, interests, and philosophies which can be used creatively both to preserve and extend our cultural heritage; ♦ professional competence in such disciplines as composition and performance interpretation, and evaluation of knowledge; scholarly competence in the organization, interpretation, and evaluation of knowledge; professional competence in communication and dissemination of knowledge; individuals with the potential to solve contemporary problems in various aspects of music. GENERAL PROGRAM: TOTAL 12-13 10 Major objectives of the Performance Program are continued development of: ♦ technical skills of performance and understanding of the function of the performance process; ♦ sensitivity and understanding of the subtlety of musical styles, poetic nuance, performance practice, and stage deportment; ♦ analytical skills as it relates to the interpretation and understanding of music literature; ♦ a broad acquaintance with the core literature in the specific performance area. PERFORMANCE PROGRAM: b. Music Core c. Designated electives: MUP 564 Pedagogy MUP 558 * Repertoire d. Free Electives: Music Electives e. Major Field: MUP 519 or 529 Applied Instruction Ensemble (MUP 533,534, or 535) MUP 595 Recital MUP 595 Recital TOTAL TOTAL 13 9 2 0 0 TOTAL 11 GRAND TOTAL 36 Major objectives of the Conducting Program are continued development of ♦ technical proficiency and clarity of conducting gestures and a thorough knowledge of the mechanics involved in the total conducing process; ♦ analytical skills in score study and aural understanding as they relate to form, balance, clarity, precision, and the performance process; ♦ understanding of performance conventions, performance practice, stage deportment, and organizational methodology; ♦ broad acquaintance with the core literature in the specific conducting area. CONDUCTING PROGRAM: b. c. e. 36 III. RELATIONSHIP TO EXISTING AUTHORIZED PROGRAMS A. The current General Program includes a 12-hour core, a 12-hour emphasis, and 12 additional hours of supportive study or music electives. The Conducting and Performance tracks retain the 12-hour core, a prescribed emphasis of 12 hours, and include 6 hours of designated supportive courses. Both tracks also include 6 hours of electives in music, allowing students to explore special interests or to pursue guided study projects in areas not covered in the music curriculum. 12 B. Very little change will occur to the existing program other than to more accurately reflect the curricular patterns already being taken by students in the General Program. Most students will transfer to one of the specific tracks and a modest increase in graduate student population is anticipated as a result. The Department does not anticipate needing additional sections since there is ample room at present to increase class sizes before class splits will be required. IV. EXPECTED ENROLLMENT A. Estimated FTE, first five years of program: 1997-98 15 students [5 new students] 1998-99 16 students [7 new students] 1999-2000 18 students [9 new students] 2000-2001 20 students [ 10 new students] 2001 - 2002 22 students [12 new students] B. Assumptions: The Department of Music has 14 FTE graduate music majors in residence this year. The majority of the students in the program have chosen to continue their graduate work after graduating with a Bachelor of Music Degree from SFA. The Department anticipates there will be a slight increase in the number of undergraduate students electing to stay for graduate study and that the new Master of Music Degree programs will conservatively attract an additional one or two students eadh year over the next five years. Most of this will result from the high respect rendered to the Department's ensemble directors and to several high profile studio teachers. V. RESOURCES A. Courses 1. No new credit courses have been implemented in the graduate program during the past three years. 2. MUP 595 Recital (a non-credit class) became available in the inventory starting with the fall of 1993. B. Faculty resources and faculty requirements. 1. Current faculty: a. Mr. Fred J. Allen, M.M., East Texas State University, bands. Appointed 9/1/94. Mr. Allen will teach MUE 503 [Band Literature], MUE 504 [Instrumental Techniques], MUE 547 [Instrumental Rehearsal Techniques], MUP 457G [Instrumental Conducting], MUP 535 [Symphonic Band], and MUP 557 [Instrumental Conducting]. b. Dr. Ronald E. Anderson, Ph.D., University of Iowa, Music History and Literature. Currently teaching Music Bibliography and graduate conducting. Appointed 9/1/70. Dr. Anderson would continue to teach MHL 531 [Music Bibliography], one of the core classes. As Chair, he would also administrate the programs. c. Dr. Dan Beaty, Ph.D., University of North Texas, Theory Composition, and Literature. Appointed 9/1/64. Dr. Beaty teaches MUP 505 [Composition] and MHL 524 [Music of the Twentieth Century]. d. Dr. Richard Berry, D.M.A., University of Missouri (Kansas City), Voice and Music History and Literature. Appointed 9/1/87. Dr. Berry will teach MUP 509, 519, 529 [Applied Voice] and MUP 532 [Opera Workshop]. e. Ms. Helen Blackburn, M.M., Northwestern University, Flute. Appointed 9/1/88. Ms Blackburn teaches MUP 509, 519, 529 [Applied flute] and MUP 564 [Performance Pedagogy and Materials. f. Dr. Richard Coolidge, D.M., Florida State University, Theory, Composition, and Literature. Appointed 9/1/67. Dr. Coolidge teaches MUP 505 [Composition] and MHL 523 [Music of the Romantic Era]. g. Dr. Charles Gavin, D.M.A., University of Iowa, Horn. Appointed 9/1/84. Dr. Gavin teaches MUP 509, 519, 529 [Applied horn], MUP 539 [Brass Chamber Ensembles], and MUP 564 [Performance Pedagogy and Materials-brass]. 14 h. Dr. John Goodall, D.M.A., University of North Texas, Woodwinds. Appointed 9/1/80. Dr. Goodall teaches MUP 509, 519, 529 [Applied Woodwinds], MUP 539 [Woodwind Chamber Ensembles], MUP 558 [Repertoire], and MUP 564 [Performance Pedagogy and Materials]. i. Mr. Dan Hanna, M.M., University of Colorado, Percussion. Appointed 9/1/95. Mr. Hanna will teach MUP 509, 519, 529 [Applied Percussion], and MUP 539 [Percussion Chamber Ensembles]. j. Mr. Darrell Holt, M.M., University of North Texas, Theory and Jazz. Appointed 9/1/68. Mr. Holt teaches MTC 463G [Scoring and Arranging], MUP 505 [Composition], and MTC 526 [Stylistic Analysis]. k. Dr. David Jones, D.M.A., University of Iowa, Voice. Appointed 9/1/64. Dr. Jones teaches MUP 509, 519, 529 [Applied Voice] and MUP 564 [Performance Pedagogy and Materials - Voice]. 1. Dr. Tim King, D.M.A., University of Illinois, Choral Music. Appointed 9/1/94. Previous tenure at SFA, 1983-89. Dr. King will teach MHL 530 [Choral Literature], MUE 511 [Choral Techniques], MUE 512 [Choral Rehearsal Techniques], MUP 456G [Choral Conducting Seminar], and MUP 556 [Choral Conducting]. m. Mr. Jan McDaniel, M.M., University of North Texas, Musicology and Accompanying. Appointed 9/1/88. Mr. McDaniel teaches MUP 534 [Orchestra], and MHL 522 [Music of the Classic Era]. n. Dr. Robert Mann, D.M.A., University of North Texas, Music History and Literature. Appointed 9/1/66. Dr. Mann teaches MHL 521 [Music of the Baroque Era], MHL 525 [Music in America], and MUP 509, 519, 529 [Applied Organ]. o. Dr. Andrew Parr, D.M.A., Yale University, Piano Performance. Appointed 9/1/83. Dr. Parr teaches MUP 509, 519, 529 [Applied Piano] and MUP 558 [Repertoire - Keyboard]. p. Dr. Isidor Saslav, Mus.D., Indiana University, Violin Performance. Appointed 9/1/93. Dr. Saslav teaches MUP 509, 519, 529 [Applied Violin and Viola], MUP 558 [Repertoire-Strings], and MUP 564 [Performance Pedagogy and Materials]. 15 q. Dr. J. Mark Thompson, D.M.A., University of Iowa, Trombone, Tuba, Euphonium. Appointed 9/1/92. Dr. Thompson teaches MUP 509, 519, 529 [Applied Low Brass], MUP 558 [Repertoire-Low Brass], and MUP 564 [Performance Pedagogy and Materials]. r. Mr. Gary Wurtz, M.MEd., West Texas A & M University, trumpet. Appointed 9/1/92. Mr. Wurtz will teach MUP 509, 519, 529 [Applied trumpet], MUP 558 [Repertoire - trumpet], and MUP 564 [Performance Pedagogy and Materials]. 2. Since the proposal represents the addition of two tracks to the Master of Music program, already in place, few if any adjustments will be made to teaching assignments within the Department of Music. All of the needed courses are currently being taught by the resident faculty. 3. The Department does not anticipate needing any additional new faculty for at least five years. The projected increase in FTE students resulting from the introduction of these tracks is so gradual and spread among various instruments/voices, that the need for additional applied instruction will easily be absorbed or handled by shifting some undergraduate instruction to part-time faculty or graduate assistants. C. Equipment No equipment has been purchased specifically for these programs during the past three years. Some equipment, however, has been acquired that will impact the graduate program as well as the undergraduate program. Specifically, this involves $75,000 spent for computers and synthesizers to set up a MIDI lab for the Department. $50,000 in expenditures for music instruments will also prove valuable to some of the graduate students. 16 D. Facilities Though the music facilities are being stretched to their maximum capacity, a 30,000 square foot addition to the music building began in May, 1996, and be followed by a major renovation of the present building. The total project should be completed by the summer of 1998. The facilities will include new rehearsal spaces for the band and choir, a new percussion studio, additional faculty studios, practice rooms, classrooms, and a mid-size concert hall. E. Library The University spent $ 18,050 during the last academic year (1995-96) on music materials for the general collection. Annual expenditures for music materials, since 1989, have varied between $16,823 (in 1994-95) and $22,627 (in 1990-91) depending on variations in the library's committed costs. Steen Library's holdingyin support of the Music program are strong and growing. A qualitative measure of collection strength is shown in Exhibit I. Exhibit I lists counts of library holding of the titles included in several standard bibliographies both at present and two other times in the recent past when these lists were searched for similar reports. Holdings of recommended books and scores (Basic Music Library list) have nearly reached 90%. Periodical titles in Music held by the Library have remained fairly constant; the apparent slight decline in number was caused by absorptions or cessations because the library has canceled no Music journals. The number of journals in Education held by the library has increased, but not as rapidly as the number covered by the index. Exhibit II provides a relatively comprehensive, qualitative measure showing collection improvement over the same time periods. Growth between 1992 and 1996 has been substantial and satisfactory, although slower than in the preceding 8 year period, 1994-1992. 17 The library staff continues the work to fill the gaps in the standard bibliographies. The library purchases newly published books and some scores through an Approval Plan, which matches new works against an automated profile on the subject interests and ships the matched titles automatically every week. This method of purchase is supplemented by faculty requests for specific titles and the library staffs continuing work of searching lists of publishing houses and OP dealers. Although the state and the university, as a consequence, face an austere budget outlook and the cost of materials continues to increase, the library has, nevertheless, been able to add most of the materials needed by Music. We have added the UIL scores (Class 1) for the wind instruments and are working on the strings, etc. We have purchased scores for much of the piano/orchestra standard repertory in 2 piano versions. The library has some 6000 long-play and 1000 CD sound recording titles, the latter format increasing rapidly. Standing orders for the CD recordings of American and new music from CRI, New World and Louisville Orchestra are helping to increase the CD holdings as we continue to replace the standard repertory LP collection with CD's. We have purchased the first 61 volumes of the Aebersold "New Approach to Jazz Improvisation" play-a-long score and recording sets and will continue the set as new volumes come out. In the Music/AV area of the library are two sound-proofrooms, each furnished with a keyboard and sound equipment. These are intended for use by music students for reading scores, using the play-a-long materials, practicing, etc. Since 1978, the Steen Library has had an online catalogue. The present system (Horizon) is the third the library has had. With the proper equipment, Horizon can be searched remotely from office or home. In addition, the library also has a 18 Local Area Network (LAN) which supports a large number of electronic indexes, other reference materials, several word processing and spreadsheet systems and access to the Internet. Music Index is one of the electronic files (in CD-Rom form) on the LAN. The LAN also includes ERIC and Dissertation Abstracts International. Several of the indexes available on the LAN include the full texts of articles in some of the periodicals covered. The Steen Library has established a reciprocal borrowing agreement with the local public library which provides easy access to the public library holdings. The most valuable public library materials for Music are the 300 plus children's songbooks, an area not so well represented in the university collection. The two libraries have merged their holdings records into the Horizon on-line catalogue which serves both libraries. Each library honors the other's borrower cards and the university library provides a daily courier service when classes are in session to carry needed materials between the two libraries. The Steen Library is a founding member of the East Texas Consortium of Libraries. Other members are Sam Houston University Library; the three campus libraries of Lamar University; and the Nacogdoches, Beaumont, Orange, and Port Arthur public libraries. Consortium members have developed cooperative lending arrangements which include expedited interlibrary loan and telefax transmission of rush requests. Consortium members have also made some effort to avoid duplicating the purchase of expensive materials, especially journals. Steen Library also belongs to the AMIGOS Bibliography Network, through which the cataloging records of OCLC, Inc. may be searched remotely. The OCLC database contains more than 20 million cataloging records representing holdings 19 of thousands of libraries throughout North America, including Library of Congress. Today, libraries can no longer afford to own all or even most of the materials needed to support research. All libraries must routinely go beyond their local holdings for needed materials. The Steen Library has a program called Access Services which provides such important Information Age services as online searching of remote electronic indexes/abstracts and document delivery, as well as conventional interlibrary loan. These services are carefully integrated into the library program and their direct costs, passed on to the user by many universities, are heavily subsidized by the Steen Library. 20 EXHIBIT I LIBRARY HOLDING -- Standard Bibliographies BIBLIOGRAPHY NAME TOTAL TITLES LIBRARY HOLDINGS BASIC MUSIC LIBRARY: Essential Scores & Books (ALA, 1983,1978) LIST OF BOOKS ON MUSIC (NASM, 1977) Books Periodicals GUIDE TO REFERENCE BOOKS (Balay, 1996; Sheehy, 1986, 1976) Music Education Periodicals MUSIC INDEX EDUCATION INDEX ERIC** CLASSIFIED LIST OF PERIODICALS FOR THE COLLEGE LIBRARY (1972) Music Education 1996 1992 1984 1449 1449 750 1305 1305 1305 51 51 51 396 364 199 413 379 240 349 354 384 408 339 329 387400 335400 160000+ 15 15 15 78 78 78 1996 1992 1984 1277 1085 416 88% 75% 55% 1027 977 828 79% 75% 63% 30 31 35 59% 61% 69% 241 226 155 61% 62% 78% 244 179 135 59% 47% 56% 15 15 15 100% 74 72 72 95% 92% 92% * 813 titles of performing edition scores have been omitted because the library does not collect them unless no other edition is available for a needed work. ** The library has a complete ERIC collection. 21 EXHIBIT II LIBRARY HOLDINGS -- Catalogued Items L.C. Classification Approximate no. of volumes TOTAL: 46400 36250 24075 22 Appendix No. 2 NAME OF INSTITUTION Stephen F, Austin State University NAME OF PROPOSED PROGRAM Art History Malor Display how the proposed program would appear on the Coordinating Board program Inventory; Include Texas CIP code designatlon(s). Bachelor of Arts in Art History CIP 50.0703.00 How would the name(s) of program(s) appear on student diplomas? Bachelor of Arts : . How would the name(s) of program(s) appear on student transcripts? Bachelor of Arts Malor: Art History Administrative unit(s) responsible for the program(s): Department of Art College of Fine Arts Proposed date for implementation of program: Fall 1997 Person to be contacted for further information about the proposed program: Name: Mr. Jon D. Wink Title: Chair, Department of Art Phone: (409)468-4804 FAX: (409)468-4041 Signatures: Campus Chief Executive Officer Date System Chief Executive Officer (As appropriate) Governing Board approval date: Date 23 REQUEST FOR NEW DEGREE PROGRAM IN ART HISTORY REQUEST FOR NEW DEGREE PROGRAM IN ART HISTORY I. REASON FOR REQUEST A. Provide a rationale for the request Include Information on program need/demand, Including similar programs at Texas public and independent universities, demand from potential students, and job market needs. The baccalaureate degree in art history at Stephen F. Austin State University will benefit the art history program, the Department of Art, the College of Fine Arts, the University and most of all students. In implementing the art history major, the Department of Art will be able to more fully utilize existing courses, personnel and facilities. Students will have new opportunities to develop competencies in the study of the visual arts which have been unexplored in the present fine arts programs. The art history component at Stephen F. Austin State University offers a full curriculum equal to that of four-year degree granting institutions elsewhere in Texas and throughout the United States. The curriculum is designed to prepare students for employment in a variety of careers and for graduate study in art history where prior education in the field is essential. The art history major is considered the degree of choice for students who seek post-baccalaureate employment in art galleries, local and regional museums, auction houses, corporate collections, art appraisal, art Investment, governmental art agencies, art magazine or art book editing and publishing, freelance writing of art criticism or travel, planning and guiding art tours, llbrarianship in visual resource materials, art therapy, garden design, and the like. The proposed major in Art History is also recognized as the foundation for a variety of employment opportunities in tandem with graduate study in art history, anthropology, archeology, art conservation, museology, information/library science, psychology, business administration and jurisprudence. Graduates of the program can expect to find employment According to the Encyclopedia of Careers and Vocational Guidance, tenth ed., 4 vols., Chicago: J. G. Ferguson, 1997, employment outlook is particularly positive for magazine editors, book editors, creative art therapists, and tour guides. Employment is expected to increase as fast as the average for anthropologists and archeologlsts, historians, art directors, assessors and appraisers, auctioneers, museum directors and curators, conservators and conservation technicians, painters and sculptors. Positions for writers and editors, and designers Is expected to Increase faster than average but remain keenly competitive, according to the Occupational Outlook Handbook 1996-1997. The Handbook indicates employment for anthropologists and historians will experience average growth. Both the Handbook and the Encyclopedia indicate that the outlook for employment as college and university professors is average or below average. For cinematographers and directors of photography, grant coordinators, librarians, museum attendants and teachers, the employment outlook is slower than average. Art history has long been available as a minor field, the requirement for which is eighteen semester credit hours (SCH) minimum. The art history minor has been a popular option among graduates who have minored in art of the 92 graduates who have minored in art 24 In the last five years (May 1992-December 1996) 14 have mlnored In art history (2 of whom have also minored In studio art), 70 in studio art exclusively, and 8 in art education, normally specializing in art in the elementary or interdisciplinary education degree. In addition, studio art majors seeking the Bachelor of Fine Arts degree take a minimum of eighteen SCH of art history and those seeking the Bachelor of Arts with an outside minor take a minimum of twelve SCH. The current art history curriculum is sufficiently complete to be converted to a major field without any additions to the faculty or facilities and only one minor addition to the curriculum. The art history faculty holds terminal degrees; the art history facilities, Including classrooms, slide collection, gallery program, art study collection and library resources are more than adequate; and the range of art history courses currently offered are sufficient for the 31 hours required. The art history program would serve the needs of students in East Texas, a region where no four-year institution offers a baccalaureate degree In the field. A two-year institution, the University of Texas at Tyler, does offer the Bachelor of Art with an emphasis in art history. However, the program does not constitute a traditional major. It Is much more modest In Its art history requirements and the qualifications of the faculty who teach art history than the proposed program at SFA. The program requires only 21 semester hours of art history, plus 9 semester hours of upper-level studio art and 12 semester hours additional elective art courses. None of the art faculty listed in the 1996-1997 General Handbook hold the Ph.D. The Tyler program does not adequately prepare students for graduate study in art history. Otherwise, the closest four-year Institutions in the state which offer the degree are located In Houston and the Dallas- Fort Worth-Denton areas. The only other institutions In the state which offer a baccalaureate degree in art history are in Austin and Lubbock. The program will satisfy the desire undergraduate students have expressed in pursuing an art history major. The program will attract students interested in the visual arts but not in the making of art Students pursuing a BA In art will have the option of adding a second major In art history. Moreover, the interdisciplinary approach of art history appeals to the increasing number of students who seek an interdisciplinary program of study In liberal arts. Training in both studio art and art history will prepare students for commercial employment and for teaching at smaller undergraduate institutions which seek art faculty with the credentials to teach both studio art and art history. In addition, art history is counted among the liberal arts, and as such, the program appeals to students choosing a major among liberal arts disciplines. B. Include any historical or other documentation to support request Not applicable. II. PROGRAM DESCRIPTION A. Provide a description of the program, Including educational objectives, degree requirements, and curriculum requirements. 25 Educational objectives: The undergraduate major in art history seeks to develop the student's awareness of the context in which art is made and experienced, the values shared by the artist, patron, and audience. It also seeks to provide the student with the theoretical, analytical and critical methodologies with which to explore the discipline. Because of its educational scope, it is generally the degree preferred by institutions providing graduate training in art history. The major in art history also prepares students to enter a wide variety of careers, Including: museum curatorshlp, art education, exhibition preparation and arts administration, publishing, freelance writing, librarianship, art conservation, researcher or appraiser in auction houses, corporate curatorshlp, art Investment, art law, governmental art agencies, as well as teaching. Specific educational objectives: 1. Students will attain a general knowledge of the major periods of art from prehistory through the twentieth century and the chronology of the periods. 2. Students will attain a general knowledge of the major works and principal artists of each period. 3. Students will attain a familiarity with the vocabulary used to discuss art and architecture. 4. Students will be familiar with the tools and techniques of scholarship through the writing of analytical and critical essays and oral presentations based on research. 5. Students will gain an understanding of the critical and theoretical methodologies of the discipline of art history. 6. Students will develop a general knowledge of world history and the liberal arts In general. 7. Students will develop reading knowledge of at least one foreign language to support research using source materials in that language. 8. Students will gain functional knowledge of studio art fundamentals by producing art 26 Degree requirements: BA for Students in the College of Fine Arts (Art History) 1. General Education: A. Communication Skills (18-20 hours) B. Quantitative Skills and Sciences (9-11 hours) Same as required for the BA for Students in the College of Liberal Arts C. Humanities (12 hours) 1. Music and Theater same as required for the BA for Students In the College of Fine Arts (Art) 2. State history requirement 3. English same as required for the BA for Students in the College of Liberal Arts D. Social Sciences (9 hours) Same as required for the BA for Students in both the College of Fine Arts and College of Liberal Arts E. Physical Activity or Marching Band (4 hours) Same as required for the BA in other programs F. College-selected requirements (6 hours) COM 111 or 170 or ENG 273 or 311 or CSC 101 or 121 or FRE 304 or GER 304 or SPA 407 or 412 or PH1153 or 205 or 223 or HIS 151 or HIS 152 6 SCH Total 52-56 SCH Proposed curriculum for ART HISTORY MAJOR 2. Art history major requirements A. Art history core ART 281 Art History Survey I 3 SCH ART 282 Art History Survey II 3 SCH ART 480 Modern Art 3 SCH ART 483 Greek and Roman Art ] ART 381 Primitive Art ] 3 SCH ART 488 Mexican Art } minimum ART 485 Renaissance Art ] 3 SCH ART 486 Baroque Art ] minimum ART 484 Nineteenth-Century European Art ] 3 SCH ART 487 American Art ] minimum ART 482 History of Photography ] ART 491 Special Problems In Art ] repeatable under different topics ] 3 SCH ART 497 Art Topics ] minimum repeatable under different topics ] B. Art history electlves Three additional upper-level courses listed above 9 SCH 27 C. Capstone ART 495 Senior Essay (new course) 1 SCH D. Studio art requirement ART 100 Drawing I 3 SCH minimum E. History requirement HIS 151 or HIS 152 or upper-level history course if HIS 151 and HIS 152 have been completed 3 SCH minimum total 37 SCH minimum 3. Minor or Second Major Students must complete a minor or second major from a discipline which includes a minimum of 18 SCH, at least six of which must be advanced and at least three of which must be taken at Stephen F. Austin State University. 4. Forty-two or more semester hours of advanced work (courses numbered 300-409 Inclusive) at least 36 at Stephen F. Austin State University. 5. A minimum of 42 semester hours of residence (Stephen F. Austin State University campus) work. 6. Enough additional semester hours to make a total of at least 130 semester hours. 7. A grade of at least C in each freshman English course, a C average at Stephen F. Austin State University, a C average in work completed in the major and minor fields, considered separately, at Stephen F. Austin State University. These required averages are based on those courses in each category which are Included in the student's official degree plan; if required by the Texas Academic Skills Program, and unless exempted by a TASP retest score of 270 or higher, a C In MTH 099, ENG 099 and RDG 098, or a P in MTH 090, ENG 090 and EDG 090. III. RELATIONSHIP TO EXISTING AUTHORIZED PROGRAMS A. Demonstrate the relationship between the proposed program and existing authorized programs. The addition of an art history major will expand the opportunities for study in the fine arts without detracting from existing programs. The opportunity to serve students with a broader range of interests in the fine arts will fruitfully alter the approaches taken in existing art history courses. In particular, the special problems and art topics courses (ART 491 and ART 497, respectively) will allow new opportunities for students in all areas of the fine arts. Art history Is a liberal arts discipline In which the ability to read and write critically and a knowledge of history are fundamental. Therefore, the general education component 28 differs from that of the Bachelor of Arts In Art In requiring proficiency In a modern foreign language and more courses in history and English. The core curriculum adheres closely to that prescribed for the Bachelor of Arts for the disciplines in the College of Liberal Arts, which includes: English, Geography, Gerontology, History, Humanities, Modern Languages, Political Science, Psychology, Public Administration, Sociology and Archeology. College-selected requirements (6 SCH) specify three additional hours in history, fine arts, English or archeology, disciplines closely related to art history. B. Describe how the proposed program would affect existing programs, Including the potential effects on enrollment (e.g. the need for additional sections or Increased class sizes, faculty and library resources). Enrollment would increase in art history courses. However, current faculty, course sections, facilities and resources are more than adequate for the projected increased enrollment (see IV. A below). IV. EXPECTED ENROLLMENT A. Estimate the cumulative headcount and full time equivalent (FTE) enrollment for each of the first five years (majors only, considering expected attrition and graduation) and indicate any number expected to be new to the Institution each year. Year 1: 4 majors comprised of incoming freshmen, transfer students and students who have not previously declared a major Year 2: 8 majors, based on 4 incoming freshmen, transfer students and students who have not previously declared a major. Year 3: 12 majors, based on 2 graduating seniors and 6 incoming freshmen, transfer students and students who have not previously declared a major. Year 4: 14 majors, based on 4 graduating seniors and 6 incoming freshmen, transfer students and students who have not previously declared a major. Year 5: 16 majors, based on 4 graduating seniors and 6 Incoming freshmen, transfer students and students who have not previously declared a major. B. Explain assumptions used In making these estimates. Assumptions for years 1 and 2 are based on inquires from current students (some of whom minor in art history), and the limited availability of this undergraduate major in East Texas colleges and universities. Assumptions for years 3,4 and 5 are based on the idea that the art history major will provide needed visibility and incentive for students to pursue their art history education at Stephen F. Austin State University. V. RESOURCES A. Provide descriptions of courses that have been Implemented and new courses needed. 1. List and describe courses Implemented In the last three years that would be Included In the new program curriculum. None. 29 2. List and describe new courses not yet Implemented for the program. The only new course will be ART 495, Senior Essay, 1 SCH, which is an individual research and writing project supervised by one of the full-time art historians. Students will be required to enroll in ART 495 and research and write the essay during the first semester of their senior year. The topic and research of the essay will enable each student to more fully explore a given topic which that student researched in an advanced art history course taken within the previous year at Stephen F. Austin State University or a topic which the student is studying concurrently in another advanced art history course. See Appendix A, Course Proposal Form for the new course. B. Describe faculty resources and faculty requirements, if any. 1. List current faculty members, indicating highest earned degree/Institution, field of study, current teaching and research assignments, dates of appointment, and anticipated contribution to the program. Specify course(s) each faculty member would teach. Please refer to the following table: DEPARTMENT OF ART FACULTY DATA SUMMARY FOR ART HISTORY PROGRAM Schedule of course offerings over five years (Fall 1993-Summer 1998) Yeari: Fall 1993 ART 280 ART 281 ART 282 ART 480 ART 482 ART 483 ART 486 ART 501 (ART 497) Modern Philosophies of Art Spring 1994 ART 280 ART 281 ART 282 ART 480 ART 485 ART 487 ART 560 (ART 497) Status and Image of the Artist from Antiquity through the Academy Summer 1994 ART 280 ART 484 ART 488 Year 2: Fall 1994 ART 280 ART 281 ART 282 ART 480 ART 483 ART 486 ART 560 (ART 497) Collage and Assemblage Spring 1995 ART 280 ART 281 ART 282 ART 381 ART 480 ART 484 ART 485 ART 560 (ART 497) Michelangelo Summer 1995 ART 280 ART 281 31 ART 282 ART 487 Year 3: Fail 1995 ART 280 ART 281 ART 282 ART 480 ART 483 ART 486 ART 501 (ART 497) Modern Philosophies of Art Spring 1996 ART 280 ART 281 ART 282 ART 480 ART 482 ART 485 ART 497 Aesthetics and Art Criticism Summer 1996 ART 280 ART 484 Year 4: Fall 1996 ART 280 ART 281 ART 282 ART 480 ART 483 ART 486 ART 560 (ART 497) The Art of the Book Spring 1997 ART 280 ART 281 ART 282 ART 480 ART 485 ART 487 ART 560 (ART 497) Status and Image of the Artist from Antiquity through the Academy Summer 1997 ART 280 ART 281 32 Year 5: Fall 1997 ART 280 ART 281 ART 282 ART 480 ART 486 ART 488 ART 560 (ART 497) British Modernism Spring 1998 ART 280 ART 281 ART 282 ART 480 ART 484 ART 485 ART 560 (ART 497) to be announced Summer 1998 ART 280 ART 482 2. If current faculty would be teaching new courses, how would their teaching assignments change, and how would their current assignments be accommodated? The only new course will be ART 495, Senior Essay, 1 SCH, discussed above. The course will not place an undue burden on the thesis directors since It is anticipated that only between two and four students will enroll in this one-hour course each semester. 3. List all new positions (faculty, graduate assistant, clerical/support, etc.) required during the first five years of the program and Indicate whether the positions would be additions orreasslgnments. If reassignment. Indicate the source. Two full-time art historians in the Department of Art teach art history courses soieiy and supervise the slide room. The Dean of the College of Fine Arts offers an upper-level elective once a year. Two full-time members of the studio faculty teach certain art history courses for which they have particular expertise: ART 280, ART 281, ART 282 and ART 488. One additional faculty member with expertise in non-western cultures occasionally teaches an upper-level course in this area (ART 381). Current art history course offerings which serve general education, the studio and art education majors, and the art history minor are more than adequate to meet the needs of the proposed art history curriculum. Moreover, existing classroom facilities will easily accommodate the additional enrollment in each art history course section generated by the major. A graduate student and an undergraduate student assigned to the art history area maintain the slide collection under the supervision of the full-time art historians. Adequate clerical/support staff are available for effective program delivery. No additional graduate or undergraduate assistants or other support personnel will be required to deliver the proposed program. 33 C. Describe status of equipment with regard to this request 1. Itemize expenditures during each of the last three years for equipment and supplies specifically for the proposed program. 1994-1995 $ 2000 Slide sets, photographic film and developing, slide projector, slide projector bulbs 1995-1996 $ 1776 Slides sets, photographic film and developing, slide projector bulbs $ 224 Honorarium and expenses for guest speaker 1996-1997 $ 2000 Photographic film and developing, slide projector bulbs, slide mounts, slide labels $ 1200 Cabinets housing collection of works on paper Equipment related to instructional delivery Is sufficient to support the program. 0. Describe status of facilities with regard to this request Include any alterations or renovations of existing facilities made during the last three years that would be used for the program. Most art history courses are taught In a lecture hall In the Art Building complex. The room seats fifty-nine in desks arranged in six tiers, and includes a large projection screen that can be raised and lowered with the flick of a switch, two slide projectors mounted in the back of the room, and rheostat-controlled lighting. The climate-controlled slide room houses a collection of approximately 34,000 slides in file drawers, and features three lighted slide tables and a photographic copy stand. Two conference rooms are available for seminar courses and presentations In upper-level courses. We are fortunate to have an excellent gallery program which features ten exhibitions each year of regional and national significance. SFA Gallery exhibitions are displayed in two separate spaces on campus: the principal gallery is located In the Griffith Fine Arts Building and a second is located In the Art Department Building. See Appendix B for the SFA Gallery 1996-1997 schedule of exhibitions and proposed 1997-1998 schedule. The Department of Art has available a small study collection of art, primarily works on paper, housed in one of the conference rooms. The core of this collection was formed in 1981 when actor Albert Finney donated his collection of prints (largely by well-known twentieth-century British and American artists). The collection also Includes works donated by alumni, faculty and friends of the University. The gallery program and study collection offer excellent opportunities for students to study art first-hand, research specific objects, and assist In the planning for gallery exhibitions and the educational outreach to the community. Art history majors will be encouraged to seek field experience related to their professional goals, although work experience will not be required. The SFA Gallery and Stone Fort Museum on the University campus have promised to provide internships for our art history majors; their letters of commitment are Included in Appendix C. 34 E. Provide Iibrary staff's assessment of Iibrary resources necessary for the proposed program, If applicable. Submitted by Al Cage, Director of Libraries. Library strengths In answering this question, the OCLC/AM1GOS Collection Analysis CD program was used to compare Steen Library holdings to other libraries. This analysis included English language titles with publication dates from 1984 -1994. In the Peer Group analysis (libraries with doctoral programs and collection sizes from 300,000 - 699,999 volumes), the library had from 207% - 454% as many titles in the eight categories represented for Art as did the average of libraries In the peer group. In the Subcoiiection analysis for Art, the Peer Group held 8,353 unique titles collectively, of which Steen Library had 5,056 (60%) of these titles. In addition, of these 5,056 titles held by Steen Library, 4,841 of them (96%) were held by one or more other libraries, suggesting that the Steen Library collection is also high in quality. When each of the eight subclasses are looked at Individually, the strength is again evident. For example, for the subcoiiection Sculpture, Steen Library's collection was 278% of average size, and the number of titles the library held in each of the eleven distribution ranges exceeded the average member's holdings In the nine lower ranges and matched It In the two higher end ranges. It was never less than average. The findings were similar for the remaining seven subclasses: Decorative Arts, Photography, Sculpture, Print Media, Painting, Graphic Arts, and Arts in General. These findings suggest a collection with substantial, well-distributed strengths. In addition, the library has just acquired the 34-volume Dictionary of Art pubiished by Grove's Dictionaries in anticipation of the program. It was purchased for $7,250.00. This is a monumental publication that was fourteen years in the making. Articles were contributed by experts in the field. It will be to the study of art what The New Grove Dictionary of Music and Musicians Is to music and will contribute substantially to the study of art history. While not added specifically for this program, It is important to note that the library has added the electronic search service, FlrstSearch within the last three years. FirstSearch provides in-house and remote electronic access to Art Abstracts. Humanities Abstracts, and Arts & Humanities Search. These are the electronic equivalents to Art Index. Humanities index, and the Arts and Humanities Citation Index. The library collection has adequate breadth to support an undergraduate program in Art History. Overall the collection is strong in European art and art of the Americas. Oriental and African art have received adequate attention and will continue to be developed. The holdings of contemporary monographs are also a strength. In addition, the library has a current subscription to all the back volumes of The Bibliography of the History of Art Also, the library has a separate approval program for books published by Abrams, which provides a better discount 35 Library needs The aforementioned OCLC/AMIGOS Collection Anaivsis CD was also used in an effort to quantitatively Identify weaknesses, but In fact, none were evident from any of the data analyzed. However, a recently completed qualitative analysis of the library collection conducted by faculty members and subject librarians identified a number of needs, which are explained below. The addition of a bachelor of arts in art history would require more depth in the general art history collection. More books that treat art and artists In a broad cultural context are needed. A few areas that need additional development are Baroque and Spanish art, the art of ancient Egypt, contemporary Hispanic artists, and the history of more recent techniques. Also needed are monographs on seventeenth-century Dutch artists (other than Rembrandt, Hals, and Vermeer), high resolution, color illustrations of ancient Greek vase painting, and images of Durer's prints (woodcuts and engravings). And to maintain strengths, new works, which perpetually rise In price, will need to be continually acquired by maintaining the library's approval programs Although the collection Includes most major periodicals, with almost complete back files, the number of titles received is small. Coverage of new developments in modern art is limited by the lack of periodicals in this area. Journal coverage for art history is not strong. To support an art history program, some journals should be added. They are listed in priority order below: 1. Print Quarterly $ 70.00 subscription $1,000.00 est back files 1984-1996 2. Nineteenth-Century Studies $ 25.00 subscription $ 500.00 est. back files 1987-1996 3. American Journal of Archaeology $ 110.00 subscription 4. Studies in the History of Art (not available by subscription, issued irregularly, purchase individual volumes as issued) $ 100.00 est per volume 5. Journal of the Warburg & Cortauld $ 83.00 (approx., current subscription Is fifty British pounds) Total journal subscription and back files: $1,888.00 The cost of new subscriptions and back files can be partially offset by proposed cancellations of less important art periodicals. This would include cancellation of the print version of Art Index ($534.00/year) while continuing electronic access. The bibliography, Fine Arts: A Bibliographic Guide to Basic Reference Works. Histories, and Handbooks. (3d ed., 1990) by Donald Ehresmann covers major works in Western languages. Selected sections were checked in the fall of 1996 to help determine the collection's adequacy. The library holds 56% of the English-language titles in the sections checked In the third edition. When the entire second edition (dated 1979) was 36 checked some years ago, the library had 48% of the English-language titles. This is probably adequate for the beginning of this program, but consideration should be given to adding more titles from the most recent edition. The addition of sixty titles from the sections checked would Increase the library's holdings to nearly 80% In the most important areas. At current prices it would require approximately $3,300 to add sixty titles.* Also, while not noted in the collection development statements, students have expressed a desire for more works on recent African-American artists. While the library's art history collection is strong, it should be made stronger still by addressing the few weaknesses Identified. A specific allocation of $2,000 in each of the next five years should be sufficient to address the needs noted above. This amount will be requested when funds are distributed each year. This is a modest amount in a collection development budget that currently totals $1,130,000 annually. Consequently, needed funds can be provided if necessary even without a budget increase simply by retargeting and redirecting current expenditures. *The Bowker Annual: Library and Book Trade Almanac. 41st ed., 1996. "Table 5: U.S. College Books: Average Prices and Price Indexes, 1978,1993,1994,1995. Art and architecture, 1995 Preliminary" p. 524. Average price per title $54.61 (rounded to $55.00). 37 STEPHEN F. AUSTIN STATli L.MVLKMTY COLK^fc FKOFObAL rUKM / revised Oct. ADD / ATTACH SYLLABUS) NOTE: A COURSE PROPOSAL FORM ALSO IS REQUIRED FOR ALL LAB COURSES i DELETE) { CHANGE) ( ART 495 COURSE PREFIX AND NUMBER) [ Pall 1QQ7 Effective semester & year) ( 5OO7O3O3 CIP CODE) COMPLETE COURSE TITLE: senior Essay PROPOSED COURSE DESCRIPTION: ART 495 Senior Essay - 1 semester hour/ 3 hours independent study per week. Research and writing of an individual study in the field of art history. Requirement for art history majors. Must be taken in the first semester of the senior year. Prerequisite: 6 hours advanced art history and approval of the essay director. JUSTIFICATION FOR THIS COURSE / IMPACT ON CURRICULUM: This course will be a requirement for art history majors in the proposed Bachelor of Arts degree in art history. It will require that all art history majors work in an independent study mode outside the classroom format of their other art history courses. Students will demonstrate their skills in research and writing of a study on a single stopic. This course will enable each student to explore more fully a given topic the student has researched in an advanced art history course taken within the previous year at Stephen F. Austin State University or a topic the student is studying concurrently in another art history course. PREREQUISITES: 6 hours advanced art history and approval of the director of the essay. (DEGREE PROGRAM: _BA 1 (MAJOR: Art History ) (MINOR: NIA j_ (CERTIFICATE: NJA \ (SUPPORT / SERVICE NIA 1 (COLLEGE Fine Arts i (DEPARTMENT TEACHING COURSE LEVEL OF COURSE: ( X UNDERGRADUATE) ( GRADUATE) ( DOCTORAL) CREDIT HOURS: (MAX 1 ) (MIN _j \ (MAXIMUM HOURS THAT MAY COUNT TOWARD A DEGREE i . ) MAXIMUM CONTACT HOURS EACH WEEK IN THE FALL SEMESTER: ( LECTURE) ( LAB) ( i__ OTHER) MAY THIS COURSE BE TAKEN MORE THAN ONE TIME EACH SEMESTER? ( y NO) ( YES) GRADE TYPE: ( X REGULAR : A - F) ( PASS or FAIL: P or F) ( NOT GRADED /ZERO CREDIT LAB ETC.) IS A SPECIAL FEE ATTACHED TO THIS COURSE? ( X NO) ( YES) ($ AMOUNT) WHAT IS THE PURPOSE OF THIS SPECIAL FEE ? ( LAB) ( OTHER / WRITE IN PURPOSE ). INSTRUCTION TYPE: ( LECTURE) ( LAB) ( PRACTICUM) ( SEMINAR) ( PRIVATE LESSON) ( X INDEPENDENT STUDY) ( TELEVISED INSTRUCTION) i THESIS) ( DISSERTATION) ( SELF PACE) Docs this course replace a course on the current or a previously listed inventory? ( X NO ) ( YES) If YES list the prefix and number ) should the replaced course be deleted ? NO} YES1 Dept. Chair K^^aJ^L^ \/%9April 15, 1997 Funding for repairs to campus buildings comes from several sources and the type and use of the building determines the source of funding. Funding is as provided below. Educational and General Buildings. (Offices, classrooms, Library, etc.) Maintenance of these buildings and building equipment is the responsibility of the Physical Plant Department and paid from funds budgeted for that purpose. The Physical Plant Department may charge Educational and General accounts for the following material and services. 1. Materials taken from stock not used in maintenance projects. 2. Repair of equipment. 3. Set-up charges. 4. Paint requests when redecorating. 5. Materials and labor for mill work. 6. Vehicle rentals and gasoline. 7. Minor alterations that change the structure of the facility, which have not come about through a change in University serviceo or programo. 8. Replacement of lost keys. 9. Call back expenses that are not caused by normal maintenance requirements that are the responsibility of Physical Plant. CROSS REFERENCE: None CONTACT FOR REVISION: Director of Physical Plant FORMS: None 64 Work Requests Index B-32 Original Implementation: Unpublished Last Revision: December 7, 1987 March 26, 1997 The Physical Plant Department does routine preventive maintenance based on importance, priority and available manpower. Maintenance is performed by the Physical Plant Department in response to requests made by individuals authorized to expend University funds. The Physical Plant Department will respond to the following categories of requests: 1. Routine Maintenance 2. Custodial Service 3. Disposal Service 4. Emergencies Priorities for requests are normally made by the Vice President for Administrative and Fiscal Business- Affairs. 1. Routine Maintenance. These requests should include anything of a normal nature which will not require emergency attention or alter the structure. Such requests include temperature control, minor plumbing or custodial problems with restrooms, and minor electrical problems, such as bulb replacement. Requests of this nature should be directed to the Physical Plant Department by telephone at 468-3206. The following information should be provided. a. Building name b. Date of request c. Urgency of request (used to assign a work priority to each request) d. Exact location of job e. Detailed description of work needed f. Person making the request 2. Custodial Services. Requests for custodial services beyond normal cleaning activities by custodial personnel should be directed to the Manager of Custodial Services at 468-3905. 3. Disposal Services. Disposal services are administered through the Special Services Department in the Physical Plant Department at 468-5107. Paper and household gargage garbage of campus residents are picked up regularly. Used building/classroom materials such as lumber, cement, clay, etc., and confidential records which must be destroyed will be picked up by Special Services upon request. 4. Emergencies. These requests, in the opinion of the requestor, require immediate action to prevent endangerment of life and property damage. 65 a. Broken water lines (inside or out) b. Utilities off c. Smell of natural gas or burning d. Broken windows e. Commodes overflowing f. Water spills on floors g. Hazardous conditions Emergency requests should be reported immediately to the Physical Plant Department at 468-3206, or to the University Police Department at 468-2608 after normal working hours. SOURCE OF AUTHORITY: Vice President for Adminiotrative and Fiocal Business Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Director of Physical Plant FORMS: None 66 Annual Budget Preparation Index C-2 Original Implementation: UnpublishedMarc/z 1, 1989 Page 1 of 1 Last Revision: March 1, \9%9April 15, 1997 Preparation of the Annual Operating Budget is coordinated through the office of the Vice President for Business Affairs. Guidelines are established by the President based upon legislative appropriations, student fees and other local income, non-pledged and pledged auxiliary system student fees and other income, available Higher Education Assistance Fund, and estimates of other fund revenues. Guidelines will reflect current legislative appropriation riders in effect and any other legal restrictions. Budgets will be prepared by operating department heads, submitted to the next appropriate level of review, then to the vice president in charge of the division and finally to the President for final consideration. The schedule for preparation of the budget will be determined by the President. Generally the schedule will allow for Board of Regents review in April on even-numbered years and for review in July for odd-numbered years. Approved budgets will be announced to the University departments through administrative channels following approval of the Board of Regents. All budgets are based on available funds and no expenditures may be made except as provided for in the approved budget or in accordance with changes approved by the Board. SOURCE OF AUTHORITY: Vice President for Business Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Vice President for Business Affairs FORMS: None 67 Audit Fees Index C-3 Original Implementation: October 18, 1980 Page 1 of 1 Last Revision: None April 15, 1997 In those cases where an individual audits a regular academic course, the lee- tuition and fees shall be the same as the tuition and fees paid by regularly enrolled students. Individuals age 65 and over may audit at no charge on a space-available basis and with the permission of the instructor. Source of Authority: Board of Regents Cross Reference: General Bulletin Contact for Revision: President Forms: None 68 Check Cashing Index C-6 Original Implementation: Unpublishod&fffemfer 1, 1988 Page 1 of 1 Last Revision: September 1? 1988 April 15, 1997 The Business Office in the Austin Building and the Bookstore in the University Center cash checks for faculty, staff and students with a University I.D. The check cashing limit is thirty dollars ($30). fifty dollars ($50). If an extenuating circumstance exists in which a student or employee needs to cash a check in excess of-$3Q $50, authorization must come from the University Business Manager, Assistant Business Manager Controller or the Controller's designee, or Bursar in the Business Office, or the Manager or Assistant Manager in the University Bookstore. The University Business Office and Bookstore are not authorized to cash checks which are disbursed by the University, i.e., payroll checks, travel checks, etc. Source of Authority: Vice President for Administrative and Fiscal Business Affairs Cross Reverence: None Contact for Revision: University Business Manager Controller Forms: None Forms; None 69 Competitive Procurement Index C-7 Original Implementation: Unpublished January, 1988 Page 1 of 1 Last Revision: January, 1988 April 15, 1997 Stephen F. Austin State University purchases goods and services on a competitive basis to the extent practicable. Competitive procurement may include competitive bid, competitive negotiation, or any other legally recognized and approved process, but shall generally be understood as competitive bids. Competitive bidding? is defined as the process of inviting and obtaining bids from competitive sources in response to terms and conditions of specifications. The State Purchasing General Services Commission interprets competitive bidding to be a level of competition at which two or more manufacturer's products will meet the specifications, terms and conditions of the bid. Competitive bids must be obtained from a minimum of three sources, two of which must be certified by the GSC as Historically Underutilized Businesses. When using state funds, the minimum three bids must be from vendors listed on the GSC Centralized Master Bid List. The Purchasing Department must document purchasing rationale in situations where in the required number of bids is not obtained or not obtainable. The purchase of automated information systems products or services is to be conducted through a negotiation process with GSC approved Qualified Information Systems Vendors to secure the item or items which represents the 'best value' to the University. Catalog procedure allows the determination of brand to be made prior to securing price comparisons. Bidding is not allowed. Negotiations may to be conducted with one or multiple vendors. The Purchasing Department will determine in each individual case how many vendors are to be contacted and whether negotiations will be conducted formally or informally. SOURCE OF AUTHORITY: V.T.C.S., art. 601b Texas Government Code, Title 10, Subtitle D, Chapters 2151 through 2176; President; Vice President for Business Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Director of Purchasing and Inventory FORMS: None 70 Departmental Accounting Responsibilities Index C-l 1 Original Implementation: UnpuMishodSepfemfter 1, 1987 Page 1 of 1 Last Revision: September 1, 1987 April 15, 1997 It is the responsibility of each department head to exercise budgetary control over and account for the funds and property of his/her department. For that reason all accounts are assigned to an Account Manager. Accounts are to bo maintained in such detail as necessary to supplement the Business Office records and to furnish accurate information on sales, other credits, expenditures, encumbrances and other chargos. It is the responsibility of each Account Manager to maintain records on budgets, sales and other revenues, expenditures and encumbrances including salaries and wages and other charges which support and supplement the Controller's Office's records. Statements of the transactions in departmental accounts are to bo prepared monthly Complete and accurate records off inancial transactions are to be maintained by the University Business Controller's Office and forwarded to the deportment heads made available to Account Managers who are responsible for comparing their records with those of the Business Controller's Office and reporting any differences promptly to the Business Controller's Office. The original approved budgets and all authorized budget revisions are maintained by the Director of Financial Services. A primary reason for the maintenance of departmental records is the exercise of budgetary control by tho department head. A person in each department shall bo designated by the department hoad, with tho approval of the Vice President for Administrative and Fiscal Affairs, Each Account Manager may designate one or more additional individuals in the department to approve vouchers, requisitions, and similar documents in his/her absence. The Purchasing Department, the Controller's Office, Printing Services and the U.C. Bookstore must be informed ofl&es&-these designations expire at the end of each fiscal year, or sooner if specified, and must be renewed at expiration date, which shall be periodically reviewed and updated. Source of Authority: Vice President for Administrative and Fiscal Business Affairs Cross Reference: None Contact for Revision: Vice President for Administrative and Fiscal Business Affairs Forms: None 71 Moving Expenses Index C-21 Original Implementation: December, 1988 Page 1 of 1 Last Revisioni-Nefie^prz/15, 1997 Moving expenses to individuals to be employed by the University may not be paid from appropriated funds. Payments from non-appropriated funds must be approved, in advance, by the President and made in compliance with prevailing IRS regulations. Source of Authority: President Cross Reference: None Contact for Revision: President Forms: None 72 Returned Checks Index C-35 Original Implementation: UnipublishedSeptember 1, 1987 Page 1 of 1 Last Revision: September 1, 1987 April 15, 1997 The University Business Office oholl assess a fiftoon dollar ($15) foo for oach chock returned to the University. This fee shall be waived upon presentation of evidence that the check was returned due to bank error. Checks presented to the University will be verified through CheckMate check verification service prior to acceptance. The University will not accept personal checks from students or employees who have written three or more insufficient checks to the University, individuals who have a history of bad checks as recorded by CheckMate.i£a person promptly pays the insufficient checks and accompanying service charges to the University, and is doomed to be responsible, he/she can bo removed from the "bad chock list" one time by the Business Office Manager or Assistant Business Office Manager. Upon receipt of one additional insufficient check, an individual is placed permanently on the "bad chock list." The "bad check list" is the property of the University and may not be disclosed to any third party. Unauthorized disclosure constitutes a violation of University policy and may constitute a violation of federal and state law. Checks returned to the University for insufficient funds, payment stopped, or account closed will be collected by CheckMate. The Business Office shall assess a twenty dollar ($20) fee for each such check These checks may be collected by CheckMate or other collection service. Source of Authority: Federal Fair Debt Collection Practice Act, 15 U.S.C.A., sees. 1692-1692o; Texas Debt Collection Act, V.T.C.S., arts. 5069-11.01 et.seq.; President; General Counsel; Vice President for Administrative and Fiscal Business Affairs Cross Reference: None Contact for Revision: General Counsel, University Business Manager Controller Forms: None 73 Withdrawal Without Index C-39 Financial Clearance Page 1 of 1 Original Implementation: October 26, 1978 Last Revision: NemApril 15, 1997 Any student who withdraws from or otherwise leaves the University without clearing his/her financial record, i.e., without having returned borrowed books and equipment, paid any outstanding University traffic fines, and settled other financial matters with the University, will be subject to the following sanctions until such time that the record is cleared: 1. The student will not be permitted to re-enroll. 2. The student will not be eligible to receive an official transcript of academic work completed. 3. The student will not be permitted to graduate. Procedures for Implementation 1. When a student withdraws, notification will be sent by the Registrar to: (a) the instructor of each course in which the student has been enrolled, (b) the dean of the appropriate academic-sebeel college, and (c) the Business Office. 2. Each department in which the student has a financial deficiency will contact the student in an effort to clear their part of the student's financial record. 3. All deficiencies which persist will be reported by the effected affected department so that the Registrar can implement the sanctions specified in the policy. 4. When a student leaves the University without officially withdrawing and has not cleared his/her financial record, the affected department will implement steps 2 and 3, as outlined above. SOURCE OF AUTHORITY: Vice President for Academic Affairs CROSS REFERENCE: General Bulletin, Graduate Bulletin CONTACT FOR REVISION: Vice President for Academic Affairs FORMS: None Year-End Purchasing Index C-40 Original Implementation: April 5, 1984 Page 1 of 2 Last Revision: January, 1988 April 15, 1997 The State fiscal year is September 1 through August 31 and certain rules and regulations apply to end-of-year transaction processing. The State Comptroller requires that consumable or expendable supply items and sendees be charged to the fiocal yoar in which they are delivered unless the following conditions exist: Consumable/expendable supply items are to be charged to the fiscal year in which they are delivered. The cost of consumable supplies ordered in one fiscal year and delivered in the next fiscal year may be charged to the prior year only if the following conditions exist: 1. the delay causing delivery in the m&later fiscal yeasperiod was beyond control of the agency; 2. delivery could have reasonably been expected to occur during the fiscal year in which the order was placed; and 3. the quantity ordered could have been consumed during the fiscal year in which it was ordered. Services are to be charged to the fiscal year in which they are delivered. Agencies are allowed to pay ahead into the next fiscal year for subscriptions, maintenance sendees, etc. but are not allowed to pay retroactively for prior year obligations since such practices would amount to borrowing against future appropriations. However, retroactive payments made after the close of a fiscal year may be prorated between the two fiscal Capital equipmentoi/f/qy expenditures are to be charged to the fiscal year in which order is placedthey are ordered, except that capital outlay expenditures may be charged to the year of delivery in cases where the order was placed earlier to compensate for unusually long delivery lead times. Advance payment of subscriptions are chargeable to the fiscal year in which the subscription begins. Retroactive payments made after the close of a fiscal year may be prorated between the two fiscal years. Transaction processing cut-off dates are issued each year by the State Purchasing and General Services Commission and the State Comptroller. The Purchasing Department notifies University departments, usually in early summer, of annual deadlines to allow compliance with these cut-off dates. To aHew-proper/y identification of fiscal year funding sources, the purchaser should indicate on the "Purchase Requisition" form which fiscal year funds are to be used on transactions during the period of June through August the requisitioner should follow these instruction:. A notation similar to the following is recommended: FY 1988 Funds. a. Departments submitting hard-copy requisitions should make a notation such as 'FY98 Funds' on the face of the requisition. b. Departments submitting on-line requisitions should follow the instructions provided by the Purchasing Department through the e-mail purchasing list. SOURCE OF AUTHORITY: 34 TAC, sec. 5.53; President; Vice President for Business Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Director of Purchasing and Inventory FORMS: AfoftePurchaso Requisition, see Index C 30 (available in Central Stores) Asbestos Removal Index D-5 Original Implementation: July 12,1988 Page 1 of 3 Last Revision: Ptet&March 1997 Stephen F. Austin State University provides for the training of certain University personnel, the establishment of an inspection and abatement program, and maintenance procedures relating to asbestos in University buildings and facilities. The University's objective is that all personnel who may work in an area with asbestos or materials which contain asbestos be informed of the history of asbestos, its past and present use, health affects, and remedial action necessary to meet current regulations and to maintain a safe work environment. The purposes of this policy are to provide a plan for: 1) identification and immediate removal of any asbestos-containing material that is in a friable state by accredited, competent, trained personnel; 2) strict enforcement of OSHA, EPA, NIOSH, NESAPHS, and the Texas State Health Department regulations and guidelines to ascertain as well as possible that no one is exposed to an asbestos hazard; and, 3) continuance of an on-going program to maintain asbestos-containing material in a safe condition and remove and/or encapsulate this material as funds are available. The duties and responsibilities of the Asbestos Program Manager include the following. 1. The Asbestos Program Manager (APM) must be licensed by the Texas State Health Department as an Asbestos Inspector, Maintenance Planner, and must satisfactorily complete the appropriate examination administered by the Environmental Protection Agency. The APM will stay abreast of all pertinent regulations regarding asbestos. 2. The APM will establish a training program to be completed by all University employees who might reasonably be expected to come into contact with asbestos material during the performance of their University employment. 3. The APM will establish guidelines for supervisors who will provide periodic reminders to employees (following completion of the initial training program) of the employees' duty to inform their supervisor when any material containing asbestos becomes friable or may become friable due to daily wear-and- tear, roof leaks or maintenance. Index D-5 Page 2 of 3 4. The APM will inspect all University buildings and facilities twice each year to determine the condition of any asbestos-containing materials. If need exists, bulk samples or air samples will be taken. a. Each inspection conducted will be documented on the standard work order form and filed in its respective building folder. b. Upon completion of these periodic inspections an updated composite letter recommending any remedial action or relevant information will be forwarded to the Vice President for Business AdminiGtrative and FiGcal Business Affairs, Physical Plant Director and any other applicable administrator or director for their information and future planning. 5. The APM will maintain two current files, located remotely from each other, on all University buildings and facilities containing any form of asbestos at 1% or above. It will be the responsibility of each maintenance crafts employee to notify his/her supervisor any time a question arises relating to work which may involve contact with suspected asbestos materials, and when the work requirements listed below are anticipated. ±a. a wall, ceiling, floor, or partition is to be penetrated, scored, drilled, refinished, or otherwise altered Orb. pipe insulation is removed, damaged, or altered £c. boilers, chillers, hot water tanks, heat exchangers, valves, and piping are repaired, changed, or altered in a way that may affect the insulation. Ad. painting or paint removal is done to a surface that could possibly contain asbestos The supervisor will notify the Asbestos Program Manager so that records may be researched and an approval to continue work may be secured. Contractors working on University property must comply with the same guidelines listed above. In addition, contractors must secure written approval from the APM prior to beginning work and must consult the APM when any question or potential problem arises. Index D-5 Page 3 of 3 SOURCE OF AUTHORITY: Vice President for Adminiotrativo and ¥iseeiBusiness Affairs CROSS REFERENCE: None CONTACT FOR REVISION: Aobootoo Program ManagorSa/efy Director FORMS: None 79 Naming Buildings And Other Facilities Index D-22 Original Implementation: January 23,1971 Page 1 of 1 Last Revision: April 26, 1980 March 75, 1997 Buildings and other facilities (including laboratories and clinics) of Stephen F. Austin State University may be named by the Board of Regents for deceased persons who have made outstanding contributions to the University or its prestige. In extraordinary circumstances, particularly when a significant donation has been made to the University, the Board of Regents may name a building, or other facility, for a living person. Proposed names may be submitted from any source to the Academic Affairs Council for their recommendation to the President who, if he concurs shall submit such names, together with background reasons, to the Board of Regents for consideration; provided, however, that the Board of Regents may act without receiving a nomination from the Academic Affairs Council, when circumstances justify such action, and particularly when a substantial donation has been made toward the construction of the building or facility to be named. A name will not be moved from one building to another and when a building is razed, the name will no longer be used. A plaque shall be placed on each new building. The plaque shall show the names of the Board of Regents in alphabetical order, and the names of those occupying the following positions on the date of the contract award: the Chairman of the Board of Regents, the President of the University, the Vice President for Business Administrative and Fiocal Affairs, the architect and the contractor, together with the year the contract is awarded. SOURCE OF AUTHORITY: Board of Regents Rules and Regulations CROSS REFERENCE: None CONTACT FOR REVISION: President FORMS: None 80 Safety Awards Program Index D-29.1 Original Implementation : July 5,1990 Page 1 of 2 Last Revision : NoneApril 15,1997 The Safety Awards Program will be managed by the University Environmental Safety and H