Ensure efficient utilization of funds as per the requirements of the Public Procurementand Asset Disposal Act and Regulations.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

Develop the Department’s Work plan and budget;

Prepare monthly, quarterly, annual departmental and statutory reports

Develop the draft procurement plan of the Institute for approval

Oversee the execution of the Institute ’s approved procurement plan

Prepare draft Board management papers for approval

Provide advisory services to the Heads of Departments on Procurement related issues

Identify procurement needs of the Department

Participate in committees meetings as appropriate

Operational Responsibilities / Tasks

Coordinate the development and implementation of procurement plans and budgets outlining key activities to be undertaken, resource requirements, performance measures and indicators as well as expected outcomes

Determine Procurement management information system requirements for monitoring, tracking and controlling operating costs as well as maintaining up-to-date inventory of goods and services

Coordinate the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to both government and donor procedures and regulations

Coordinate and participate in procurement negotiations with suppliers and vendors toconsider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations

Coordinate cost-effective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with government and donor supplies policies and procedure

Ensure effective procurement management including driving optimal and cost effective supply of goods and services in the organization;

Develop procedures and manuals to guide procurement process in the Institute.

Participate in the development of procurement and contracting requirements;

Continuously monitor requisitions to ensure that proper procedures are followed and policies enforced;

Develop Market survey strategies

Act as

Secretary to the management Tender Committee.

Job Dimensions:

Financial Responsibility:

Development of the Department’s Work plan and budget

Cost effective utilization of funds in procuring goods and services

Responsibility for Physical Assets assigned by the Institute

Responsible for the security and storage of stores

Working Conditions

Works predominantly in an office or comfortable environment.

The working conditions can be stressful due to issuing of reports that may contain unfavourable decisions.