Selecting an Acquiring Information System

Selecting and Acquiring an Information System The process of selecting and acquiring an information system for an organization involves many activities such as planning and gathering a special team to carry out the project, which can be a huge task for a health care organization because of the installations, testing, redesigning, and other changes. Furthermore, there is a need to train, data changing, and new procedures to write (Wagner, Lee, & Glaser, 2009). There is a lot of detailed work to implement in order to have and accept a new system for all to use in an organization. This paper will provide a briefing on process for selecting and acquiring an information system, how the organization’s goals drive the selection of an information system and what roles each of the organization’s stakeholder’s play in the selection and acquisition process. Outline an approach for evaluating and selecting a new system. After it has been planned on paper it will be time under the leadership of the physician or a system champion who is well respected in the organization to design a work team (Johnson, 2006). He/she will assign key individuals for this project such as a Health Information Manager, nurse manager, and the office manager etc. The doctor will determine his/her team by identifying their role and knowledge of systems. According to Wagner, Lee & Glaser (2009), “Although the exact team composition will depend on the scope and nature of the new system, a team might include a project leader, system champion(s), key individuals from the clinical and administrative areas that are the focus of the system being acquired, vendor representatives, and information technology (IT)…...

Similar Documents

...School of Computing and Information Systems Unit Outline KXO223 Systems Acquisition and Implementation Management
September 2013 - January 2014 Shanghai, China Unit Coordinator
Ying Chen E-Mail: Ying.Chen@utas.edu.au Phone: (03) 6226 6213 Room: Cent 352, Sandy Bay Campus, Hobart
Lecturing Staff
Yuan Hongchun
UNIT OVERVIEW
Introduction
In this unit students will be introduced to the concept and issues involved in managing external software acquisition and implementation. They will gain knowledge and skills in: identifying the issues relevant to purchasing or renting software; selecting the most appropriate solution for a particular organisational need - whether that be via purchase or Software as a Service; understanding the issues and problems associated with software acquisition and its subsequent implementation; and identifying the causes for human resistance to change and the range of potential solutions which can be used in overcoming this resistance. The unit is suitable for future or practicing consultants, managers; and business and systems analysts. Although students are required to reason abstractly and creatively, there is no specialist prerequisite knowledge required for this unit.
Prerequisites
KXO222
Unit Weight
12.5% of one academic year
Teaching Pattern
Lecture: 2 hr/wk Tutorials: 1 hr/wk
Unit Content
1. 2. 3. 4. 5. 6. IS contract negotiation and management IS procurement Understanding the business implications of Open Source......

...laws and regulations set forth by government it appears the original intentions were to demonstrate compassion for individuals by protecting employees from unfair practices in the workplace. According to U.S. Department of Labor - A Summary of Major DOL Laws (n.d.), The Department of Labor (DOL) administers and enforces more than 180 federal laws. The Fair Labor Standards Act requires employers to pay a minimum wage for regular and overtime work. OSHA administers the Occupational Safety and Health Act to ensure the workplace is free from hazards. The Equal Employment Opportunity Commission (EEOC) protects individuals from discrimination in the workplace in regard to race, color, national origin, religion, sex, age, disability, genetic information, and retaliation for reporting, participating in, and or opposing a discriminatory practice ("Equal Employment Opportunity Commision," n.d.). These are only a few examples of employee workplace protection actions currently in place among the numerous regulatory bodies.
Employees vs Employers
The focus on protecting the individual has caused employers to put extreme procedures in place to protect the business from the threat of litigation. Human resources departments are responsible to ensure sufficient and proper personnel training to comply with state, federal, and local laws. Companies no longer feel the freedom to demonstrate the level of compassion they once did because of the apprehension associated with the threat of......

...Information System Briefing
Understanding how goals of an organization and the roles of its stakeholders affect the selection process of an information system is vital to the success of that project. To ensure the execution of this task as well as its organization, efficiency, and accuracy, key leaders join creating a team of professionals ready for implementing change (Wager, Wickham Lee, & Glaser, 2009) . Learning how to select and acquire an information system, goals that should drive it and the roles of stakeholders is imperative to keep the project from failing.
Selecting and Acquiring an Information System
The process for selecting and acquiring an information system begins when the benefits of the current system no longer outweigh the cost to maintain it (Wager, Wickham Lee, & Glaser, 2009) . A general process most organizations use to select and acquire a new information system is the “systems development lifecycle” (SDLC). This system consists of four phases, which are planning and analysis, design, implementation, and evaluation (Wager, Wickham Lee, & Glaser, 2009) .
Phase one in this process is the, planning, and analysis phase. The focus is to identify the organizations current information systems in an effort to define specific areas that may need improvement. The second step in this process is the, design phase. During this phase, the team decides the most appropriate route for establishing the project financially, settles on a specific......

...Information System Briefing
Boston’s Mobile Mammography Van has been helping women receive a free mammography for the past five years. This mobile service travels around Massachusetts with licensed technologists and radiologists on board. Since the beginning of the Mobile Mammography Van all paperwork and documentation has been done manually. “The current lack of a software system introduces risks due to potential regulatory issues, patient safety issues due to potential missed follow-up, as well as program risks due to potential loss of funding” (Wager, Lee, & Glaser, 2009, para. 9). Implementing a new software system will benefit the Mobile Mammography Van greatly. This paper is intended to identify the process for selecting and acquiring an information system, explain how the organizations goals drive the selection process, and identify the roles each organization’s stakeholders play in the selection process.
Selecting and Acquiring an Information System
When an organization is selecting and acquiring a new information system there is a great deal of planning and steps they must take to implement the system properly. The first step is to establish a project steering committee. “This committee’s primary function is to plan, organize, coordinate, and manage all aspects of the acquisition process” (Wager, et. al., 2009, pg. 150). After the committee has been formed the project goals should be outlines along with the scope of the project and committee. Many questions...

...acquitted in attributes such as a web source coding, which is the primary coding for web pages and programming in general. This helps in the creation of websites which are SEO based. Considering Search Engine Optimization (SEO) in programming makes a business website more findable by search engines. This increases chances of potential clients visiting the website, hence sales are boosted (Carpenter, 2010).
Technological crises are failures in machines or software used in managing a business. It is a threat to the development a thriving business. Managers should regularly examine IT equipment to avoid failure of machines. Some technological failures in a business are on a greater extend caused by human errors. Equipping oneself with information on technology crisis management helps in avoiding human errors within the business that lead to technological failure. Some technological failures, however, such as software failures are not caused by reckless on the employees part, but rather by acquisition of software that is faulty and not genuine. Managers should be knowledgeable about the type of software that is reliable which can be efficiently used in the management of business operations (Experts, 2013).
Managers should consider training in such basics if they hope to optimize business operations in their company. Organized seminars and educational forums aimed at improving businesses should be platform managers who are keen on better planning and organizing for......

...Information System
Keisha Adaeze
HCS 483
30 September 2013
David Reed
System acquisition refers to the process that occurs from the time the decision is made to select a new system (or replace an existing system) until the time a contract has been negotiated and signed (Wager, Lee & Glaser. 2009). Acquiring a new system in a health care facility makes it more attractive to patients because it shows innovation. More than that the health care community needs to be prepared for the increased number of patients it will receive. Innovation helps create avenues where more patients can be served efficiently and effectively. Part of that innovation is a new information system for this organization. There are three things that are important to know and understand when acquiring this system.
First there is a process involved when selecting and acquiring an information system. Every step in this process is important so as to avoid overlooking aspects of this project, however, the very first step “establish project steering committee and appoint project manager” is crucial. The steering committee is comprised of professionals from various areas within the facility and is typically spearheaded by a clinician with informatics training or in larger facilities with a CIO the CIO will take the lead. This committee’s primary function is to plan, organize, coordinate, and manage all aspects of the acquisition process (Wager, Lee & Glaser. 2009). A project manager is just as......

...Software application and information system is vital to the success of any organization. Acquiring knowledge of information system and software application can give an overview of the company’s performance in the present time and analyzed how to plan for the future. Initially companies and organizations use to report information manually and periodically, this procedure would delays management performance.
Today software application are planning systems of collecting, storing and retrieving information this will ensure to improve processing and sharing information within the organization and other business. I work in a property management company; we use different software’s Yardi System for rental management, maintenance management and marking the property, ADP for payroll software and AAGLA resources management use for legal advice, application for tenant screening.
Yardi system is excellent property management solution designed and developed for the real estate industry. The software has helped this company to keep track of revenues and expenses by these powerful solutions the company has efficiency and accuracy. This informational system help in the accounting department by maintain records and control of the company’s financials. Yardi system also manages our tenant rent roll activity to have an accounting for monthly rental payments and rental increases another import feature is maintenance service it helps to track the...

...Chapter 2
E:Business: How Businesses Use Information Systems
Student Objectives
1. Identify and describe the major features of a business that are important for understanding the role of information systems.
2. Describe the information systems supporting the major business functions: sales and marketing, manufacturing and production, finance and accounting, and human resources.
3. Evaluate the role played by systems serving the various levels of management in a business and their relationship to each other.
4. Explain how enterprise applications collaboration and communication systems, and intranets improve organizational performance.
5. Assess the role of the information systems function in a business.
Chapter Outline
1 Components of a Business
Organizing a Business: Basic Business Functions
Business Processes
Managing a Business and Firm Hierarchies
The Business Environment
The Role of Information Systems in a Business
2.2 Types of Business Information Systems
Systems from a Functional Perspective
Systems from a Constituency Perspective
Relationship of Systems to One Another
2.3 Systems That Span the Enterprise
Enterprise Applications
Intranets and Extranets
E-Business, E-Commerce and E-Government
4. The Information Systems Function in Business
The Information Systems Department
Organizing the Information Systems Function
2.5 Hands-on MIS
Key Terms
The following alphabetical list......

...Health Care Information Systems
Samantha Pernett
November 1st, 2014
HCS/483
Professor Karen Johnson
Technology changes and updates all the time and it is very important for organizations to stay up to date so that they are able to provide the best care. In health care this is also very important medicine as well as technology changes so much. This is why we have decided to change out information system. This can be a lengthy process and there are many steps. We will have to pick a system that fits best for our organization as well as transition into the new system by having everyone trained and educated. This will be a long process but it will help our organization be able to provide the best quality of care to our patients. As an organization we have to make sure that we cover all of the basics before making a change to a new information system.
The first step is to research and decide which information system is going to fit best with our health care organization. As stated by Joy Hicks (2014) “The considering organization must ask, “What expense are we willing to spend on implementing this new process and what are the benefits from each choice, outsourcing or in house?” (pg 1). There are many things that we have to take into consideration when selecting and information system. We have to think about, cost, time, benefits, training, and education. All of these things are important. We also what to select at system that will be able to include all the information that we......

...[Date]
[STUDENT’S NAME]
Information Systems strategy
[Document subtitle]
Executive summary
Globalization, or the growing integration of world economies that characterizes the 20th century has resulted in an increase in the level of consumption of individuals. While, such high consumption has enhanced peoples standards of living it has also had an adverse effect on the environment. Environmental degradation is now a very common thing and the possibility of the extinction of natural resources, a very potent threat.
This report is basically on a online, not for profit organization called “re-use UK” and the unique challenges and impediments that it faces as it tries to achieve its ultimate objective of curbing environmental degradation through creating an online platform for the exchange, sharing and recycling of used goods among its online users. Due to the unique concept of the organization, conventional business models may not be applicable for “re-use- UK” and thus, in the first part of this report an attempt has been made to develop an appropriate business model for them. The focal point of which is the key partnerships that “re-use –UK” must form.
As per the assessment requirement, in depth strategic analysis of “re-use UK” has been conducted using PEST analysis and Porters five forces. A critical assessment of the major emerging technological trends that are shaping the dynamics of the start-up’s industry is also included in the report.
Since, the......

...Information System Briefing
August 29, 2011
Manzanita Brown
With the constant changes in technology, a health care organization must stay up to date on technology and the lasted trends that offer the best patient care possible. Information systems that are designed for health care industry must help the organization meet the standards and qualities that are set by the health care industry for the success of the organization (Ruffin, M.). This briefing is to explain the selection process of an information system and what the roles the stakeholders and health care organizations goals play in the selection and acquisition process of an information system.
Before beginning the process of selecting and acquiring an information system, the organization must determine what type of system they need. Health information systems are very complex and diverse systems, it must provide both information and guidance to the organizations. It is important that the organization looks at the different information systems to determine which system will benefit the organizations goals. Health information systems cover a diverse set of applications (Ruffin, M.). These systems include: Hospital information systems, Nursing information systems, Clinical research systems, Clinical decision support systems, Medical education systems, Health assessment systems, Electronic health record systems, laboratory information systems, radiology,......

...Information System Briefing
HCS/483
University of Phoenix
Health care organizations are constantly striving to keep up with technological advances in order to provide the best quality patient care imaginable. Success depends on implementing an information system that is designed to meet the quality standards set for the health care industry. Implementing an information system can be a big challenge, which is why choosing an information system that will assist the organization in meeting their goals is important. Including stakeholder input is also vital to ensuring the correct system is chosen. This briefing will discuss the process of selecting and acquiring an information system, how the goals of the organization, and how the stakeholders affect the selection process.
Selection and Acquisition
In order to begin to select and acquire an information system a project steering committee will need to be chosen to oversee the project. A Project manager will be appointed to lead the committee. The team will be responsible for determining the process of implementation and conduct research in regards to which type of information system best suits the organization’s needs. All health care processes within the organization must be identified and standards must be set for each of them. The committee will also define the projects objectives and determine the scope of analysis needed to evaluate the organization’s system requirements. The marketplace should be screened......

...Axia/HCS 483 |
Information System Briefing |
November,2011 |
Information System Briefing
Selecting and acquiring information systems is important to this organization. Information systems are designed based on the organization’s needs, thus simplifying patient needs, departmental, and other information. Information systems should also accommodate other departments as well such as radiology, pharmacy, and other various branches of the hospital. An information system is, of course, an expensive technology but can greatly benefit the hospital. With information systems many systems have to be installed databases, storage, identification, and selection. Once it is up the organization still has to think about an offsite back up station with a firewall. It is to much for an organization or investors to take in, making it imperative that the organization receives the system designed to their needs.
Selecting and Acquiring
When selecting what is needed for the organization one has to look at many different variables. Does the organization have many branches, do they have different specialties, patients, billing, and other various staff. Communication between these is vital to making the information system work. The information also has to be user friendly and easy to obtain by staff. If any of the information is not easily obtainable it will make the organization run slow in all departments or fragment it. That means that patient information could be lost resulting in......

...Information System Briefing
Delroes Jones
HCS/483
December 05,2011
Kem Prince
Information System Briefing
Introduction
In the health care organization, it is important that each facility stays on top with the latest technology that is offered so they can give the best care possible to their patients. The information system are designed to do just that so the healthcare organizations can meet the quality and standards of goals that are set for them to succeed. Implementing a information system has proven to be a intimidating process for all healthcare facilities. So, it is very important that the health care organization uses a information system that they pick so it helps them accomplish the goals that are set. It is also very important for stakeholders to be involved in implementing the information system so they know what the organizations is trying to fulfill when using it. This paper will give you a briefing on the process for selecting and acquiring an information system, how the organization's goals drive the selection of an information system, and the roles of each of the organization's stakeholders play in the selection and acquisition process.
Selecting and acquiring an information system for any health care organization starts with deciding on where the organization should start. Then the next step is to identify any problems, opportunities, and needs by analysis and planning phases which means......

...
*
*
*
*
*
*
*
*
*
*
*
*
* Information System Briefing
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
* An information system is a combination of data, processes and information technology that interact to collect, process, store and provide output for an organization (Wager,K 2009). In an health care organization there are two types of information systems: administrative and clinical. In order for an organization to find the best system they must follow the process for selecting and acquiring an information system.
* System implementation begins when the organization gains the system and begins to put it in use. There are several stakeholders that are involved in the implementation process. The CFO (chief financial officer) manages the budget and all future expenses. The CEO (chief executive officer) is the leader of the organization and overlooks everything that is done. The implementation team gets everything in order and ready for the implementation of the new system. The vendors job is to find the system that best fits the buyers requirements. The IT department operates and assists with technical support. To start the implementation process an implementation team should be assembled and a system champion must be identified. The system champion will be responsible for leading the team. Then the team will come together and......