Indonesia: Vacancy Announcement for Logistics Officer

7 April 2014

The United Nations World Food Programme (WFP) is the designated leader of the international humanitarian community in terms of Logistics coordination and response. As such, WFP has the responsibility of ensuring that the logistics support to a humanitarian response is implemented in a coordinated, predictable and efficient manner.

In order to improve the level of operational readiness, WFP is undertaking a logistics preparedness program in Indonesia to address specific scenarios.

The current scenario that is being addressed is a large earthquake occurring in the region of Yogyakarta.

In addressing this scenario, the most likely logistics network that has been identified would be to utilize Surabaya or Semarang as the strategic entry point by Air and Sea, and to establish forward operations bases in Solo or other relevant locations.

Vacancy Announcement

14/INS/JAK/EPR/008

The United Nations World Food Programme, Indonesia invites applications from eligible candidates for the following position:

Position : Logistics Officer (for Indonesian Nationality only

Contract Type : Service Contract

Contract Duration: 6 months

Duty Station : Yogyakarta, Indonesia

Background:

The United Nations World Food Programme (WFP) is the designated leader of the international humanitarian community in terms of Logistics coordination and response. As such, WFP has the responsibility of ensuring that the logistics support to a humanitarian response is implemented in a coordinated, predictable and efficient manner.

In order to improve the level of operational readiness, WFP is undertaking a logistics preparedness program in Indonesia to address specific scenarios.

The current scenario that is being addressed is a large earthquake occurring in the region of Yogyakarta.

In addressing this scenario, the most likely logistics network that has been identified would be to utilize Surabaya or Semarang as the strategic entry point by Air and Sea, and to establish forward operations bases in Solo or other relevant locations.

Prior to designing an Emergency Logistics Response plan and identifying gaps to implement it, the program has the goal of establishing the following:

Final determination of strategic entry points by Air, land and Sea

This component entails reviewing and validating the overall logistics network (infrastructure, commercial operators and customs requirements) that would be required to receive and transport large amounts of relief items. The identification of international airports that can accommodate large relief operations, Ports that can accommodate containerised and bulk cargo, and road networks that can support the expected operational requirements.

Determination of Humanitarian Staging Areas (HSA):

Humanitarian Staging Areas, HSAs, are pre-identified logistics facilities, located within airports, ports or other suitable locations and capable to be rapidly augmented and made operational at the onset of an emergency. Staging areas are mainly used to decongest the main entry points of an affected country/area where large-scale relief activities are being undertaken, by setting up an integrated supply chain system of receiving, storage and dispatch of relief items and equipment.

The establishment of a temporary HSA has shown to be a critical part of the Humanitarian Logistics Emergency Response strategy in most of the large-scale emergencies over the past decade. Some examples of staging areas are provided below:

Identification of logistics bottlenecks foreseen in the implementation of the response.

Expected Outcome

Logistics Experts from WFP, BNPB and Yogyakarta BPBD are planning to jointly undertake a mission to consult extensively with the relevant authorities in order to achieve the above and to gain a better understanding of the procedures that must be implemented to undertake a large humanitarian operation.

The desired outcome is to have an operational Emergency Logistics Response plan in place prior to the response, which should include the location of the staging areas and FOBs, an understanding of the required customs procedures for cargo operations, the entry point for strategic airlifts, and the main port that would be utilized for arrivals by sea. This operational plan will also be accompanied with a logistics risk analysis and suggested mitigation measures.

Responsibilities:

Under the direct supervision of the Emergency Preparedness & Response Programme Manager of WFP Indonesia and of the Logistics Advisor in charge of the Yogyakarta assessment; and with the technical support of the Logistics and EPR Branches at Bangkok HQ, the Logistics Officer will carry out the following tasks:

Logistics Capacity Assessment:

Prepare the Logistics Capacity Assessment in line with the attached guidelines

Survey the most conceivable primary, secondary and tertiary multimodal transport corridors to be used; the assessment needs to provide all necessary operational details.

Identify and evaluate potential Government / Private Sector partners / counterparts at National and Provincial levels; as well as (I)NGOs and other humanitarian organizations already operating in the area, and assess their technical and operational capacities

Prepare, in collaboration with the BNPB and local BPBD, and with other humanitarian partners, a Logistics Contingency plan to attach to the local Disaster Management plan.

Ensure external partners engagement in the project

Map and explain the existing disaster mitigation and management structure

In collaboration with BNPB and the local BPBD, identify logistics related technical and management gaps

Address those gaps in designing an Emergency Logistics Preparedness plan and defining roles and responsibilities in plan’s implementation

Recommend SOPs for partners’ involvement / coordination before, during and after disaster

Emergency Logistics Workshop

In collaboration with the BNPB, BPBD, relevant ministries and the humanitarian community, and on the basis of management arrangements, draw up general and technical capacity development requirements for major logistics topics.

Organize, with all relevant partners, a one-week technical workshop aiming at agreeing on the capacity development needs and related next steps, agreeing on the logistics preparedness plan and R&R. A table-top simulation exercise will also be organized during the workshop.

Miscellaneous

Provide training and guidance to junior staff;

Supervise staff, as required; and

Perform other related duties as required.

Qualifications and Experiences:

Education: University degree in relevant discipline.

Experience: Minimum three to five years of postgraduate in designing a multi-year program or strategy in Logistics, emergency preparedness & response and Disaster Risk Reduction. Professional experiences in humanitarian logistics/preparedness &response, DRR. Proficiency in Windows (MS Word, MS Excel, power point) SAP preferable.

Knowledge: Demonstrated understanding of EPR related areas and excellent in coordinating with Government agency, International agencies. Experience in facilitating/training in DRR is a plus.

Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org. Please put the vacancy number and the post title in the subject matter.

All applications should include an updated CV, a photograph and three references and should be received no later than 25 April 2014.

“Only short-listed candidates will be contacted”

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