M. S. Pavilion Scheduling & Usage Fees

SCHEDULING THE BUILDINGThis includes Miami Valley Dance Council Clubs
Non-Council Dance Clubs
Non-Council GroupsScheduling of the MSP is handled by the MSSC Scheduler.
To determine the availability of and/or reserve the building, please contact the Pavilion Scheduler, Pam Byrd or 937-235-2704.

MIAMI VALLEY DANCE COUNCIL CLUBSAll clubs renting the hall must have Miami Valley Dance Council liability insurance and insure their scheduled dance leader has paid their licensing and liability insurance.Stated times of clubs regularly dancing at Michael Solomon Pavilion, Miami Valley Dance Council, and Callers Association activities will be blocked out, provided these clubs are following the MSSC Guidelines. No other clubs or organizations may schedule an event to take place at those times. This includes holidays and New Year’s Eve. Exception- Montgomery County Election Board.In the event the regularly scheduled club elects not to hold a dance on a holiday/New Year’s Eve or if the holiday/New Year’s Eve falls on a night that is not blocked out, other MVDC club members will have a chance for those dates. Available dates must be on a first come first serve basis.
Clubs not using their regularly scheduled dates must notify the Pavilion Scheduler in writing (email is acceptable – Pam Byrd) at least 3 hours prior to their scheduled time. Failure to do so will cause the club to pay the regular building usage fee.
A club may not “give” its night to another club or group, nor can two clubs decide to trade nights without first requesting in writing with the Pavilion Scheduler.

The Fees for Miami Valley Dance Council Clubs to use the MSP is as follows:

Payment for regular use of MSP may be paid monthly, quarterly, or yearly.
NO CLUB WILL USE THE PAVILION FOR FREE. COUNCIL AND THOSE ORGANIZATIONS AUTHORIZED BY THE COUNCIL WILL USE THE PAVILION FOR FREE.
All clubs must abide by the guidelines listed above. Failure to follow the guidelines may seriously affect a club’s future use of the building. MSSC must be compensated for all damages. Status of clubs’ membership could also be affected.
Other Council clubs NOT using MSP regularly who wish to use the building on any unscheduled date or on a canceled date must contact the Pavilion Scheduler. No reservation will be accepted for a date more than two (2) years in advance. The club will be subject to all the rules and regulations for those Council clubs using MSP regularly.

NON-COUNCIL DANCE CLUBSDance clubs belonging to another Council or Federation may rent the pavilion at the rates listed.
All guidelines remain the same.

NON-COUNCIL GROUPSNon-council clubs, committees, groups, organizations, or individuals shall pay a building usage fee of $40.00 per hour (minimum $200) at the discretion of the Pavilion Scheduler. Any cancellation must be made in writing no less than 30 days prior to the schedule date in order to receive a full refund.
A Usage Contract, obtained by contacting Pam Byrd or 937-235-2704, must be filled out and returned to the Pavilion Scheduler 30 days prior to the event.
A $150.00 deposit is required at the time the Usage Contract is submitted. The deposit will be returned after the event provided the building has been left in good condition. This condition is to be determined by one member of the MSSC.
Checks (2) for usage fee and deposit are payable to: Michael Solomon Support Committee and mailed to: Pam Byrd, 5750 Beth Rd. Dayton, OH 45424.
Proof of one million dollar liability insurance must be provided by any organized group that uses the building.

NO ORGANIZATION WILL USE THE PAVILION FOR FREE

Any complaint that a club or organized group knowingly violates or does not follow the listed procedure before leaving the building will be investigated by one member of the MSSC to verify the problem. A registered letter will be sent to the violating club advising of such condition. After a second verified complaint (within one year), said club will be denied continued use of building and that block of time will be open for other clubs to use.