Manage retention and holds

As a Vault administrator, you should check your retention rules and holds periodically to ensure that Vault is helping you meet your organization's business and legal requirements.

Warning: When you modify holds and retention rules, your changes may remove data that users expect to keep. Data that isn't protected by holds or other retention rules may be immediately and permanently expunged. Learn more.

The default retention rule

The default retention rule is the global preservation and expunge policy that applies to users' messages and files when a custom rule or a hold does not apply.

Look for Default retention rules at the top of the page. Verify that they're set the way you want. Default rules can be "not set," set for a specific number of days, or set to keep messages or files indefinitely.

If you want to modify the default retention period, click Edit and make your changes.

Note: If you shorten or unset the default rule, you risk losing data that you might need to keep. Please proceed with caution.