Thank you for your interest in participating as an exhibitor in the Values Voter Summit. We are thrilled to invite you to be a part of one of the most anticipated conservative events in Washington, D.C. this fall. Family Research Council Action will be hosting the Values Voter Summit September 21-23 at the Omni Shoreham Hotel. The sponsors of this year’s event represent a combined network of millions of Americans who care deeply about faith, family, and religious freedom in our country.

The exhibit hall at the Values Voter Summit has grown significantly since 2014. As more and more organizations and ministries are now sponsoring and exhibiting at the Values Voter Summit, we have created more custom opportunities and additional benefits for everyone participating. A full list of benefits, diagram, exhibit & sponsor opportunities, and other information is included on our website.

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Sponsorship Packages

The Hospitality Suite Sponsorship is a fantastic opportunity to get your organization’s name known at the Values Voter Summit. Because the location is directly across from the main ballroom, your organization will be easily accessible and seen by all VVS attendees. Besides being seen and receiving a prime location, your organization also gets recognition on printed materials and will be listed on the VVS official website.

Listing of your organization as a Hospitality Suite Sponsor on the official VVS website

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The Dessert Reception Sponsorship is a fantastic way for you to engage the attendees and promote your organization’s name at the Values Voter Summit. With this unique Sponsorship, you will be able to advance your organization’s name, while also providing a venue that encourages people to interact with attendees on a more intimate level.

Listing of your organization as the Dessert Reception Sponsor on the official VVS website

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Do you love coffee and enjoying fellowship over it? If you answered yes, then the Café Sponsorship is the perfect exclusive Sponsorship for you! With this Sponsorship you will be known throughout the entire Values Voter Summit as the organization that energizes Summit-goers. Through announcements from the main stage, recognition on printed materials, and on directional signage, your organization’s name will be seen and talked about.

Listing your organization as the Café Sponsor on the official VVS website

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The Exhibit Hall Signage Sponsorship is an excellent opportunity to get your organization’s name known at the Values Voter Summit. Your organization’s logo will be on the main exhibitor entrance sign, directional signs, a literature bin, and floor stickers. Through this sponsorship your organization’s name will be seen throughout the entire VVS space.

Listing your organization as the Exhibit Hall Signage Sponsor on the official VVS website

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Re-energize Lounge and Job Fair Sponsorship is an exclusive opportunity to get your organization’s name known at the Values Voter Summit. Attendees need a place to relax and charge their phones, which provides you a chance to make contacts while also promoting your organization. The space can be used for a lounge and charging station while you can also use it as a place to hold the Job Fair, depending upon what your organization desires. Besides the time with attendees at the lounge area, you will also get your organization’s name out through announcements from the main stage, recognition on printed materials, and on directional signage. Your organization’s name will be seen and known.

Listing of your organization as the Re-Energize Lounge & Job Fair Sponsor on the official VVS website

Twenty VVS conference passes

Two tickets to the VIP private reception before the Faith, Family, and Freedom Gala Dinner

Two tickets to the Faith, Family, and Freedom Gala Dinner

Half-page ad in VVS conference program book

Listing your organization as Re-Energize Lounge & Job Fair Sponsor in the VVS conference program book

10' x 10' booth in the Omni’s official Exhibit Hall

Announcements from the main stage podium

Your organization’s logo on charging station

1 Remaining

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The Bookstore sponsorship is a unique opportunity designed to allow your organization’s brand and name to be displayed throughout the Book Signing Space within the exhibit hall. When our main stage speakers are signing books, this becomes the hub of excitement within the exhibit hall. Through announcements from the main stage, recognition on printed materials, and on directional signage, your organization will be provided an exclusive space to host within the exhibit hall, fully branded to your organization.

Listing of your organization as the Bookstore Sponsor on the official VVS website

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The Winner’s Circle Sponsorship is a wonderful opportunity to get your organization’s name known at the Values Voter Summit. You will have the opportunity to fully engage the VVS conference with fun and exciting competition for people to win your high-quality prizes. Through live streaming of the up-coming competition from the main stage, your organization will be known for being the gurus of having fun. Depending upon what you want to do, you could include a dunk tank, a treasure chest with hidden prizes or a giant locked container that hold the prizes… your imagination is the limit of what this Sponsorship can become.

Listing of your organization as the Winner’s Circle Sponsor on the official VVS website

Twenty VVS conference passes

Five tickets to the Faith, Family, and Freedom Gala Dinner

Half-page ad in VVS conference program book

10’ x 10’ booth in the Omni’s official Exhibit Hall

Listing your organization as Winner’s Circle Sponsor in the VVS conference program book

Live streaming of promos for prize and organization from the Exhibit Hall into main ballroom

The form below includes two tabs. Please register each person with your group for the corresponding event functions in Tab 1 as well as their contact information in Tab 2.

In the first tab, “Events and Meals” a yellow indicator line tracks how many passes are remaining for each event function. As activities are selected for each person, the indicator line will automatically adjust the total number of “passes remaining” included with your package. Should you choose to add additional passes beyond the ones that are included in your package, those will appear on the green indicator line, and will be calculated into your total cost at the bottom of the page.

In the second tab below, “Personal Info” please enter contact information for each registrant to ensure they are fully registered for the Values Voter Summit. If you do not yet know the individuals that will be registering with your group, you may skip the section and return to it at a later date.

Oops...you have not selected a package yet. Please select a package from the Packages tab

The training will be held from 2:00-5:00 p.m. and will be followed by a complimentary exclusive reception from 5:00-6:00 p.m. with special guests - for activist training attendees only. After completing this three-hour workshop with Leadership Institute and FRC Action, you will know how to confidently defend your values in your community.

Values Voter Package

Price: $129.00

Includes Briefing and Exhibits Pass. Meals not included. Note: On-site registration at the event will increase to $149.00.

Friday Breakfast - United in Purpose

Price: $25.00

Sponsored by United in Purpose. "The 2018 Crystal Ball: How Conservatives Can Gain Ground and Prevent a Wave Election." Speakers: George Barna, Executive Director of American Culture & Faith Institute*; Ralph Reed, Founder and Chairman of Faith & Freedom Coalition*

Friday Luncheon - American Family Association Action

Price: $40.00

Sponsored by American Family Association Action. Speaker: Walker Wildmon, Assistant to the President, AFA Action*

Friday Dinner - Inspire Investing

Price: $60.00

Sponsored by Inspire Investing. "Winning the Fundraising War." There's little doubt that in the values debate, right triumphs every time. On the other hand, the cause of "right values" gets supplanted in the fundraising war. Take note how often the coffers of the opposite causes have swelled. "Right values" needs to be paired with the right fundraising strategy so we can win in the financial column too! Speaker: Bill High, CEO, The Signatry Foundation*

Sponsors and exhibitors have the opportunity to select any number of the a la carte items below in order to supplement your base package increasing your organization’s presence at VVS.

Add any additional custom options you would like to increase your presence at VVS.

There are minimal limits to the items listed below that an exhibitor may purchase, of what is available. Below, you will see how many of each item is "remaining." You may purchase any of the remaining items available.

NOTE: Exhibitor registrations that that includes items from this page in the selected package will automatically include them below. Exhibitors may choose to also add any item(s) from this page in order to increase the total quantity of any particular item.

For example, if you are an exhibitor with the American Eagle package, your package already comes with one full-page ad. If you select “2” as the quantity for the full-page ad from this section below, you will receive 2 full-page ads in the VVS program book. However, the additional cost will only be incurred for the second of the two full-page ads, given the first ad is included with the primary package selected.

Customization Options

Exhibitor Add-On - Directional Sign

Price: $250.00

We will have directional signs leading our attendees to the new location for the exhibit hall. You have the opportunity to have your organization's name and logo displayed on the signs informing attendees where they can find your booth.

Directional Sign

Exhibitor Add-On - Charging Station

Price: $750.00

We are excited to offer the ability to charge electronic devices to our attendees this year so they can continue to stay connected. You have the opportunity to sponsor our charging stations displaying your logo and informing people where they can find your booth.

Charging Station

Exhibitor Add-On - Literature Bin

Price: $450.00

At the entrance of the exhibit hall, and throughout, we will have individual stands to display your organization's publication(s). We will also have your organization's logo custom printed in the lower panel. With it, you may place your booth number letting attendees know where they can find your table for additional information.

Literature Bin

Exhibitor Add-On - Program Book Full-Page Ad

Price: $500.00

A full page ad in the VVS Program Book. Your black and white ad for the program book will be due August 17. Page size 8.5 x 11. If the page bleeds, the size will need to be 8.75 x 11.25. File needed = BW, high resolution PDF.

Program Book Full-Page Ad

Exhibitor Add-On - Program Book 2-Page Ad

Price: $1000.00

A 2-page spread in the VVS Program Book. Your black and white ad for the program book will be due August 17. Page size 8.5 x 11. If the page bleeds, the size will need to be 8.75 x 11.25. File needed = BW, high resolution PDF.

Registration Bag Insert

Exhibitor Add-On - Registration Handout

Price: $1000.00

A literature or other promotional item "at registration" will be handed to each registered attendee as they go through registration, versus being in the registration bag. All attendees will receive their item from your organization for the conference when they pick up their credentials at Registration.

Registration Handout

Exhibitor Add-On - Handouts in Ballroom

Price: $2000.00

This provides your organization the opportunity to place a promotional or literature item on each chair prior to the Ballroom doors opening for a main session or function. This is another touch-point you can have with the summit attendees about your organization that is provided to the summit attendees in a "spotlight" fashion. NOTE: Your organization is responsible for placing these handouts on the chairs in the main ballroom within the time allotted by the summit events team.

Handouts in Ballroom

Exhibitor Add-On - 30 second Video from Stage

Price: $1000.00

This provides your organization the opportunity to place a promotional video during a session or function in the main ballroom. This is another touch-point you can have with the summit attendees about your organization that is provided to the summit attendees in a "spotlight" fashion. NOTE: Your organization is responsible for providing the video in the correct format within the time allotted by the summit events team. The video will be played within the program when appropriate; timing will be determined by the VVS Committee.

30 second Video from Stage

Exhibitor Add-On - 1 minute Video from Stage

Price: $2500.00

This provides your organization the opportunity to place a promotional video during a session or function in the main ballroom. This is another touch-point you can have with the summit attendees about your organization that is provided to the summit attendees in a "spotlight" fashion. NOTE: Your organization is responsible for providing the video in the correct format within the time allotted by the summit events team. The video will be played within the program when appropriate; timing will be determined by the VVS Committee.

1 minute Video from Stage

Exhibitor Add-On - 2 minute Video from Stage

Price: $5000.00

This provides your organization the opportunity to place a promotional video during a session or function in the main ballroom. This is another touch-point you can have with the summit attendees about your organization that is provided to the summit attendees in a "spotlight" fashion. NOTE: Your organization is responsible for providing the video in the correct format within the time allotted by the summit events team. The video will be played within the program when appropriate; timing will be determined by the VVS Committee.

2 minute Video from Stage

Exhibitor Add-On - Thursday Movie Screening

Price: $2500.00

Each year we have several movie screening requests. This year, we will have two designated movie screenings available for sponsorship on Thursday and Friday evenings. The Thursday evening screening will provide you with the opportunity to screen your film to all attendees who have come to register on Thursday during our registration day. Your organization will be responsible for any perks you would like to provide the attendees to encourage their attendance (popcorn, soda, prizes, etc.).

Thursday Movie Screening

Exhibitor Add-On - Friday Movie Screening

Price: $5000.00

Each year we have several movie screening requests. This year, we will have two designated movie screenings available for sponsorship on Thursday and Friday evenings. The Friday evening screening will provide you with the opportunity to screen your film to all attendees from the main stage screen in the main ballroom. Your organization will be responsible for any perks you would like to provide the attendees to encourage their attendance (popcorn, soda, prizes, etc.).

Friday Movie Screening

At the bottom of each of the below sections, there is a box that by checking it, you agree to the rules and conditions set forth in this agreement on behalf of the exhibiting organization and attendees registered within said group.

Terms and Conditions

FRC Action must approve all exhibitors, their literature, materials, and products. A sample of all literature, materials, and detailed description of products that each exhibitor wishes to display or sell must be received by FRC Action for approval by August 17. All exhibiting organizations are expected to display their organization in a professional manner. Any organization displaying or advocating values contrary to that of FRC Action, the event sponsors or other exhibitors will be asked to leave the event immediately and prohibited from exhibiting in the future. FRC Action reserves the right to deny or remove exhibitors at any time.

Exhibit Shipping and Storage:

Exhibitor is responsible for making and paying for its own arrangements for insurance, shipping and storage prior to, during, and following the Summit.

Use of Space:

All demonstrations or other promotional activities must be confined to the limits of the Exhibit Space. Sufficient space must be provided within the Exhibit Space to safely contain persons watching demonstrations and other promotional activities. Exhibitor may not move any furniture without the prior consent of Family Research Council Action. The exhibit hall is filled on a first-come, first served basis, based on date of application received and date of payment received. All exhibit space and placement is at the discretion of FRC Action. Diagrams of placement of booths will be sent out prior to event to each approved exhibitor.

Exhibitor shall not assign, sublet, or share the space allotted without the knowledge and consent of Family Research Council Action. Exhibitor must show only goods and materials approved in advance by Family Research Council Action and manufactured or dealt in by exhibitor in the regular course of business. Food and beverage product may not be distributed within or from the exhibit space.

Restrictions:

Exhibitors are expected to display their organization in a professional manner. Any organization displaying or advocating values contrary to that of Family Research Council Action, the Summit sponsors or other exhibitors will be asked to leave the event immediately and prohibited from exhibiting in the future. Family Research Council Action reserves the right to deny or remove exhibitors at any time. Family Research Council Action reserves the right to restrict exhibits that are objectionable because of noise, method of operation, materials, or for any other reason and to prohibit or evict any exhibitor that, in the opinion of Family Research Council Action and/or the Summit sponsors, may detract from the general character of the Summit as a whole. This restriction includes persons, things, conduct, printed matter, or anything that conflicts with Family Research Council Action. In the event of such restriction or eviction, Family Research Council Action is not liable for any refunds or other exhibit expenses.

General Terms:

Refunds and/or exchanges will not be provided for services in which the exhibitor does not submit all items by the required deadline.

Names must be provided for all tickets during registration (exhibitor ticket registration form).

Conference, meal, and gala tickets are first-come, first-served and cannot be reserved without the names of the attendees.

FRC Action must approve all exhibitors, their literature, materials, and products.

A sample of all literature, materials, and detailed description of products that each exhibitor wishes to display or sell must be received by FRC Action for approval by August 17.

No refunds will be given to exhibitors violating the terms and conditions set forth by FRC Action and the event sponsors.

Discounts for Values Voter Summit 2018 exhibitors are not transferable.

The conference passes included in the exhibit packages are not transferable and must only be used by employees or volunteers of the exhibiting organization.

The exhibit hall is filled on a first-come, first served basis, based on date of application received and date of payment received.

All exhibit space and placement is at the discretion of FRC Action. Diagrams of placement of booths will be sent out prior to event to each approved exhibitor.

Family Research Council Action and the Summit sponsors, their officers, directors, agents, and employees are not liable for any damages or losses that may occur to Exhibitor or to Exhibitor’s employees and volunteers or property from any cause whatsoever. Exhibitor agrees to protect, indemnify, defend, save and hold forever harmless Family Research Council Action and the Summit sponsors, their officers, directors, agents, and employees from any and all liability, claims, losses, damages, governmental charges or fines and attorney’s fees, and expense for personal injury, accident, or property damage from fire, theft, destructive causes, or loss arising out of, in, at, or in connection with the exhibitor’s display, or loss arising from cancellation of the Summit.

Exhibitor shall at its own cost and expense, procure and maintain adequate insurance, with an A+ rated insurance carrier, as evidenced by a certificate of insurance which names Family Research Council Action (801 G Street, NW, Washington, DC 20001) as an additional insured. This certificate must be supplied by an insurance provider licensed to do business in the District of Columbia. Certificate shall indicate current comprehensive general liability coverage in the amount of at least $1,000,000 bodily injury and property damage combined single limit, as well as automobile liability insurance for any automobile. This certificate shall show the dates of coverage (September 20-22, 2018) and the physical address of the Omni Shoreham Hotel (2500 Calvert Street, NW, Washington, DC 20008). This certificate must be submitted to Family Research Council Action before Exhibitor will be permitted to occupy its Exhibit Space.

Please upload your Certificate of Insurance (COI) below. The deadline for this to be submitted is August 27. Per the terms of your exhibit package, please use the Insurance details of the Liability Terms section when submitting the request for your COI from your insurance copy. Those details are included below for your convenience and reference purposes:

Values Voter Summit is a place where socially conservative voters can assemble to celebrate their shared values, hear from like-minded speakers and organizations, and learn about what’s ahead in the movement to advance faith, family, and freedom. The Values Voter Summit Exhibition is a place where this broad, vibrant movement of faith-based conservatives can be on display. We recognize that while we all may have specialized areas of interest and even may have differences with regard to particular policies, we can all speak as one movement with regard to the God-given dignity of all human beings, their freedom to believe and live out their beliefs, and the importance of protecting these rights.

Each exhibit at the Values Voter Summit Exhibition reflects upon the event as a whole. With this in mind, Values Voter Summit requires all exhibitor applicants to agree to the following principles prior to consideration for acceptance as an exhibitor:

Religious freedom is an unalienable human right, given to us by God.

Marriage is the union between one man and one woman. Relationships between parties other than one man and one woman – regardless of how they are defined by courts, states, or other entities – do not constitute marriage.

Human life begins at conception and should be protected thereafter.

All human beings are created in the image of God, and should be treated with according respect as bearers of God’s image. Applicants will not insult or degrade other human beings, no matter how much they may disagree with them or their policies or practices.

Applicants will not -- by their speech, actions, exhibit contents, or any other means -- disrespect Values Voter Summit, its staff, or other exhibitors with regard to the event. If there are issues in need of attention, exhibitors will address these with event staff directly and not the media or social media outlets.

Thank you for being a VVS 2018 exhibitor! We are so excited to partner with you and have you join us. Once you have completed your registration, we will review everything and will send you an email once you have been approved. See below for the payment conditions, if you agree, please click on the “I agree” button at the bottom of the page.

Conditions of Payment

Payment Terms:

Full payment is due immediately upon completion of registration.

Refunds and/or exchanges will not be provided for services in which the exhibitor does not submit all items by the required deadline. Names must be provided for all tickets during registration (exhibitor ticket registration form). Conference, meal and gala tickets are first-come, first-served and cannot be reserved without the names of the attendees. No refunds will be given to exhibitors violating the terms and conditions set forth by FRC Action and the event sponsors. Discounts for Values Voter Summit 2018 exhibitors are not transferable. The conference passes included in the exhibit packages are not transferable and must only be used by employees or volunteers of the exhibiting organization.

Cancellation policy:

Should an exhibitor cancel their attendance and booth for VVS, a 10% processing fee will be assessed by FRC Action. If an exhibitor chooses to cancel within 60 days of the event start date, 25% of the total booth package will be nonrefundable. If an exhibitor chooses to cancel within 30 days of the event start date, 50% of the total booth package will be nonrefundable. Any exhibitor who does not use their exhibit booth without notice of 15 days or more from load-in date (September 20th) will not receive a refund of any amount.

I agree

Summary of Charges

Package Cost : $0.00

Additional Passes : $0.00

Customizations : $0.00

SubTotal : $0.00

Discount : - $0.00

Grand Total : $0.00

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To pay by phone, please call 1-877-372-2808 (Hours: M-F, 8:30am - 5:30pm). Please note that your spot at Values Voter Summit is not secure until we have received your payment.

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