SAP Business One and Magento Integration Touchpoints

New CustomerNew customer’s account, contact information, billing and shipping address etc. will be synchronized to SAP Business One Business Partner Master Data.

Existing CustomerExisting web customer’s details are downloaded to SAP Business One automatically in real time.

Guest CustomerAs per business requirement, the connector can be configured to sync the guest customer’s information and address, to SAP Business One with a different B.P Code for easy tracking. Merchants can plan for further marketing activity for these guest customers based on their contact information.

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Item

List Items in different categoriesList SAP Business One items in the e-commerce web store as simple, configurable, bundled, grouped, downloadable and even virtual type of products.

Attach multiple images to an itemSAP User can attach multiple images along with an item before uploading it to Magento e-commerce web store.

APPSeCONNECT can be configured to support different levels of Inventory sync as per requirement, it supports In Stock-Committed+Ordered Inventory or In Stock-Committed Inventory Levels.

Product details updateUpdation made in product details on Magento can be instantly made to reflect in SAP Business One Item Master Data.

Stock

Maintain exact inventory levelReal-time Stock Update from SAP Business One to maintain exact inventory level in the eCommerce store.

Sales order sync – Web customersAll the Magento sales orders placed by the web customer will instantly be converted into SAP Business One Sales Orders.

Sales order sync – Guest customersAll the web sales orders placed by the guest customers will be transformed into SAP Business One Sales Orders.

Order sync as draft sales order (optional)Web Orders can be synced back to SAP B1 as draft sales orders, providing an opportunity to SAP B1 users for an order approval process, checking payment, stock and even customer validation. With APPSeCONNECT, Business Owners can even choose which web orders will sync back to SAP B1 through a dynamic mapping screen.

Order total calculationExact value mapping of tax and shipping charges are ensured for proper order total calculation while converting web orders into SAP Business One sales orders.

Maintain same order valueAPPSeCONNECT fully supports synchronization of the discounts to SAP Business One sales order and maintains the same order value both in Magento and ERP systems.

Maintain Pricelist between SAP Business One and Magento eCommerceThe ability to synchronize SAP Business One item price from specified pricelist with Magento website item price.

Group-wise pricingMultiple customer groups defined in Magento can be associated with its corresponding SAP Business One price lists to facilitate Customer group wise pricing in Magento.

Period and volume discountsPeriod and volume discounts on items can be set from SAP and it will be reflected in the web store.

Payment GatewayThe Magento store being integrated with a payment gateway, payment authorization and capture process will happen in the gateway website. On successful payment, the transaction ID will be returned and the order will get placed on Magento. Also the invoice will be instantly generated in eCommerce store. APPSeCONNECT will download the sales order, invoice to SAP Business One as ERP sales order and A/R reserve invoice with incoming payment along with the online payment transaction ID.

Payment method detailsIn case capture process is required to be done after delivery dispatch. After the payment authorization we can download the payment method details as incoming payment in SAP Business One with the transaction ID.

Credit Card SavedIf the Magento store is PCI – PA DSS compliant and if you are saving the credit card information in the eCommerce website, APPSeCONNECT can download these information to SAP Business One through sales order, A/R reserve invoice associated with an incoming payment which mentions the credit card Information, so that you can charge the credit card. Your SAP server will also need to be PCI compliant.

Payment method syncAPPSeCONNECT will sync back payment method from Magento to SAP Business One in sales. In case of online payment, transaction ID will be synced back to SAP Business One sales order along with payment mode (PayPal/Authorize.Net, etc.) providing an option to SAP Business One users to charge the corresponding payment gateway website/provider.

Shipping method and Shipment chargeseCommerce shipping method and shipment charges will be fully mapped with SAP Business One shipping method and freight, through APPSeCONNECT.

Shipment tracking numberSAP Business One user can put the shipment tracking no. in SAP Delivery Note and it will be synced to Magento. This tracking number is available in the storefront in the order details. Thus web customer can track his/her shipments using this tracking number.

Some unique features:

APPSeCONNECT has the full capability to connect multiple websites with SAP Business One (subject to have multiple license).

Contact Person as Magento User Each SAP Business One B.P contact person will be treated as an eCommerce user. Orders placed by the contact person in the web will sync back to SAP Business One and placed against the B.P Organization.

Order and Invoice History Showing sales order, invoice and delivery history to each contact person of an organization through Magento eCommerce website.

Volume and Period Discounts SAP Business One quantity level and period discounts will be mapped with Magento special and tier pricing, offering quantity level and special periodic discounted price in Magento-powered through SAP Business One.

Partial Shipments and Invoice Partial deliveries and invoices recorded in SAP Business One will be synced to Magento as partial shipments and partial web invoices.

User Level and Order Approval Multiple level of users can be created in Magento, organization-wise. Pricing of products, orders, and invoices can be made as ‘hidden’ from general users while it will be shown to financial managers of an organization. A web order approval mechanism logic can be defined where an order can pass through one or multiple approvers before syncing to SAP Business One for further processing.

Credit Limit/Store Credits Store credits can be used as a payment method in Magento and all contact persons of an organization can use that store credit when placing an Order. Store Credits will be connected to B.P credit limit of SAP Business One.

Purchase Orders Contact person can attach purchase order copy while checkout and Purchase Order can be used as a payment method in Magento.

Sales Employee Module SAP B1 Sales employees will have a special access in magento eCommerce, they can create/manage customer accounts and also can place sales orders on behalf of customers/customer contact.

Customer Specific Product Catalog As APPSeCONNECT B2B connector follows organization and contact person specific structure in Magento, so each organization can have specific product catalog in Magento. So in this way, some product catalog/category can be generic, while some others will be specific.

**APPSeCONNECT will require DI Server (for SQL/HANA) or Service Layer (for HANA) to connect to SAP Business One

Watch the Integration of SAP Business One with Magento

Why APPSeCONNECT

Your Business Data is in your own server

No Capital Expenditures

Non-disruptive support for growth

Quick and Easy Implementation & support

We love to bridge the gap between online and offline

Out-of-the-box connections for eCommerce business

Benefits of Integration

1

Reduce Time to Replenish Inventory

Sales in your Ecommerce will get reflected at your ERP in real time. You can effectively plan your supply chain.

2

Process Orders Quickly

Improves order-processing efficiency of back office by automatically feeding web orders into ERP. Smooth and faster order fulfillment..

3

Automate Financial Entry

Ecommerce sales transactions get automatically and accurately recorded in your ERP. You have complete financial view of your business at any point in time.

4

Improve Customer Satisfaction

Your customer is always informed by having auto updates on each stage of their order fulfillment.

5

Avoid ‘Out of Stock’

Sync the stock updates on real time into web inventory. Eliminate ‘out of stock’ scenario.

6

Track Guest Checkouts

Guest customers and their sales orders are tracked in ERP. Convert guest buyers into loyal customers.

Still spending hours

in doing the stuff that can be automated?

Swann Communication

Great application. APPSeCONNECT fantastic efforts throughout . We are projected to be Top rated as well in 2017 because of APPSeCONNECT. Thank you InSync for all the support and continued effort to make eBay and Amazon Marketplace such strong and growing accounts.

Top Care Store

We just went live with our store, and we are very happy. I loved working this project from start to finish. It is easy to use and we administrate our business from just one end: Orders, Invoices, Incoming Payments and Inventory are all synced in real time.The team, was amazing. Patient, understanding and a blast to work with.

Fara Macias
Sales and Marketing Director

S-Knight Asia

Appseconnect makes the excellent communication between both system and is really easy to use. Therefore, our customers obviously benefit from our solution, such as sales figure, shipment, cost control and etc.