Some Cool Apps You Can Use To Work As A Virtual Assistant [PC & Android]

As a virtual assistant you potentially work for clients across the world. For the most part, you will work virtually and communicate with clients and colleagues via email, telephone, or video chat, rather than meeting them in an office. With the right tools, you need nothing more than a computer and a mobile device to get the job done.

This article will introduce you to a selection of free apps you can use to work as a virtual assistant.

Communication

As a virtual assistant, good communication is your bread and butter. Your primary way of interacting with clients will be email, hence you need a thoroughly set-up email client. My personal favorite is Gmail. It is mainly these 10 Best Features That Keep Me In Gmail.

As the article indicates, Gmail offers several excellent features that will enable you to manage communication for multiple projects and clients, e.g. filters, labels, and multiple inboxes to name a few. Not surprisingly Google offers a Gmail app for Android.

Being on Gmail, you can easily use Google+ features, such as Hangouts, a great tool for interactive meetings. Using a Hangout, you can virtually meet face to face with your clients and chat via voice or text, share your screen to present your work, give a slideshow, or collaborate on a Google document. If you are in a country eligible for Google Voice, you can even call phone numbers using Google Hangouts.

If your client isn’t technically minded enough to be using Google+ or if you need an alternative way to call your client on their phone, Skype is your tool of choice. Before using Skype, I recommend reviewing the following articles:

File Sharing

Email is a mediocre way for exchanging files with your client. Online tools like Google Docs, which is now part of Google Drive, or Dropbox offer a much better environment for sharing or collaborating on files. Both Google Drive and Dropbox are available for Android. Both are easy to set up and intuitive to use.

The obvious advantage of Google Docs is that you won’t need a desktop office software, but can create all your documents online. Moreover, with the introduction of Google Drive, you can now share the whole bandwidth of files and don’t need to rely on an additional application to share images, videos, or other non-document file types.

Dropbox was the first cloud storage app to offer a desktop client, blurring the lines between working online and in the cloud. Google Drive now offers the same feature, offering seamless integration with Google Docs.

Project Management

There is a lot you can get done with a small selection of apps and a bit of organizing talent. When you are working for multiple different clients, however, you may be in need of an efficient project management app to coordinate your tasks and potentially people you are working with. In this case it’s worth looking into professional project management solutions.

Muhammad Ahmad

Matt Canty

August 29, 2012

Hey

how are you?

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