AURIN DATA RELEASE FORM

This page is intended as a general checklist to assist AURIN and potential data providers who supply metadata and licensing information for publishing data via the AURIN Infrastructure. Completing this form will streamline the process of data release through the AURIN platform. If you are considering becoming an AURIN data provider, please refer to information for becoming an AURIN data provider.

We have included examples and links to further information to assist you in completing this form. If you have any questions please email data@aurin.org.au or Phone +61 3 8344 3212.

Our collection, storage and use of any personal information that you provide to us via this page will be in accordance with our Privacy Policy.

If you are human, leave this field blank.

PART 1: Data Details

Title *

Organisation *

Abstract *

A concise summary of the dataset including:

what the data relates to

when it was collected (including the duration over which the data was collected, if relevant)

the geographic location or demography from which the data was collected

the original purpose of the collection

accuracy of the information

Creation date

When was the data brought into existence?

Publication date

When was the dataset first published?

Aggregation level *

Attribution *

How would you like your dataset to be cited? Providing these details will encourage others to credit your work.

Copyright Notice *

This tells you who owns the copyright in the dataset. All metadata records relating to the dataset will include this information.

Licence type *

Please select the terms of the licence or other permission granted by the data creator or owner in relation to the use the data.

Licence type (if other) *

Metadata release *

AURIN provides metadata to Research Data Australia to support the work of researchers. Please confirm if you are happy for AURIN to supply the metadata information you have provided in this form to RDA.

Yes

Research Publications

If the data was created in the course of research and/or has it been published or discussed in published academic work, please provide a link to any research papers that have been published or are otherwise available in the public domain.

To your knowledge, does the data in this dataset form part of, or is it related in any way, to a dataset which has previously been submitted to AURIN?

Yes, please specify the relationship between the datasets

No

Additional Information or Special Requirements

PART 2: Data Release Checklist

1. High value criteria *

Does the dataset fit within one or more of the following criteria?

Note: This helps AURIN to ensure that it is fulfilling its NCRIS mandate and delivering the best quality data to the research community.

National coverage

Aggregated to SA1 or SA2

Strategic importance (eg. national harmonisation)

Required for research project

2. How was the data created or obtained by you? *

Please select one or more of the following.

Note: This helps AURIN establish the provenance of the data that you are providing.

I or my organisation created the data

I or my organisation created the data in collaboration with others (please specify)

The data was created by another organisation (please specify)

The dataset is derived from data I created and other datasets (please specify)

The dataset is derived from other datasets (please specify datasets)

I obtained the data from a website (please provide link)

Other (please specify)

2a. Please specify

3. Who is the intended audience for the data? *

Please select one or more of the following.

Researchers

Government

Private sector

General public

Other (please specify)

3a. Please specify

4. Do you or your organisation have the right or rights to publish the data? *

Who created the data and/or owns the rights (eg. copyrights) to publish the data?

Note: You cannot allow data to be used or published unless you or your organisation have the legal right to do this. The data or rights in the data (such as copyright or confidential information) may be owned by more than one person or organisation. You need to be sure that you and each owner of rights in the data agrees to it being released through the AURIN Portal or other AURIN platform.

Yes, I created the data and own rights eg: copyright in the data.

Yes, my organisation created the data and owns rights eg: copyright in the data.

No, I am not sure who owns rights in the data.

I need further guidance from my organisation to answer this question.

5. Will publishing the data compromise IP rights for you or someone else? *

Please select one or more of the statements that applies to you.

Note: Your right to disclose or publish data may be subject to certain restrictions. For example, the public disclosure of data might compromise the ability to create a registered intellectual property interest at a future date, or disclosure or publication may be prohibited by an obligation of confidentiality. Please confirm that the data does not relate to the subject of any pending IP registration, and is not intended to be registered in the future, and that disclosure is not restricted by any obligation of confidence, whether under a non-disclosure agreement or otherwise. The disclosure or publication of the data may also be restricted by a Court Order.

No, there are no IP rights that apply to the data

No, there is no requirement to keep the data confidential

Yes, there are registrable IP rights which would be affected by the disclosure of this data

Yes, disclosure or publication of this data is restricted under a contract or other legal obligation

Yes, the disclosure or publication of this data is restricted by order of a Court

5a. If you would like to elaborate on the nature of any restrictions, please do so here:

6. Has all personal and/or sensitive information about any person been deleted? *

AURIN is required to comply with the Privacy Act, further details are set out in our Privacy Policy. Under the Privacy Act:

personal information includes information or an opinion, whether true or not, and whether recorded in a material form or not, about an identified individual, or an individual who is reasonably identifiable; and

sensitive information includes information about an individual's health, racial or ethnic origin, political opinions, biometry, criminal record, sexual orientation, religious or philosophical beliefs and associations and political, professional or trade associations and memberships

Yes, personal and/or sensitive information has been deleted and/or the data has been deidentified.

No, the data contains personal and/or sensitive information.

I need further guidance from my organisation to answer this question.

7. Have appropriate licensing conditions for the data been determined? *

AURIN is a trusted source of data for the research community. To protect its users, AURIN obtains consent to release data from its data providers. The most common format for consent is a licence. This protects data provider, AURIN and AURIN end users. If you answered yes to question 4 you may have already determined the kind of licence relevant to your data. If not, AURIN prefers to licence data through open data licence regimes like Creative Commons. Further details are set out in the AURIN Data Licence fact sheet.

Yes I have an existing licence to publish the data through the AURIN Portal/other AURIN platform

No, I don’t have a licence but would like to know more about licensing options available.

Yes, I would like to license my data to AURIN under a Creative Commons licence (go to question 8)

8. Do you wish to license your data to AURIN for release through the AURIN Portal or other AURIN platform under one of these licenses? *

AURIN is a collaborative national network of leading researchers and data providers across the academic, government, and private sectors. We provide a one-stop online workbench with access to thousands of multidisciplinary datasets, from over 100 different data sources.