Data Protection Regulations

General Privacy Policy

By using our website, you agree to the collection, processing and use of data according to the following description. Our website can be used without the need for registration. In this case, data such as visited pages, names of downloaded files, dates and times are saved on our servers for statistical purposes without being linked to the specific user. Personal data such as name, address or email address is only collected voluntarily where possible. Your data will not be passed on to third parties without your permission.

Hosting and email dispatch

We use hosting services so we can provide the following services: infrastructure and platform services, computing capacity, storage space and data bank services, email dispatch, security services and technical maintenance services which we use to operate our online content.

We use a so called "Content Delivery Network" (CDN) provided by Amazon Web Services.

A CDN is a service with which online content, particularly large media files such as images or scripts can be delivered quickly with the help of regionally distributed servers which are connected to the internet. The processing of user data occurs only for the above-mentioned purposes and to ensure the security and functionality of the CDN.

In order to protect your data, the website operators use SSL-encryption. You can recognize connections that use this encryption by the prefix “https://” of the page address in the address bar of your browser. Unencrypted pages are marked with “http://”.

Various data that is transferred to this website – e.g. during enquiries or log in – cannot be read by third parties due to the SSL-encryption.

Privacy Policy for Cookies

Our website uses cookies. Cookies are small pieces of text used to store user specific information on the user’s device while the user is using the website. Cookies makes it possible to determine things like frequency of use and number of users of website, analyze user behavior regarding the website, helping us to make our products more customer friendly. Cookies remain stored after the browser session and can be recalled if the website is visited again. If you do not agree to this, please set up your browser so that is does not accept cookies.

Contact

If you contact us (e.g. via contact form, email, telephone or social media), your data is processed according to the DSGVO Art. 6 Par. 1 lit. b) to process your contact request. User data may be stored in a Customer-Relationship-Management System ("CRM System") or comparable contact request system. We delete this data when it is no longer needed. We check which data is no longer needed every two years; legal archive duties also apply.

Data Protection during Application Processes

We process applicants’ data only for the purpose of and within the scope of the application process in accordance with the legal requirements. Applicants’ data is processed to fulfill our (pre)contractual obligation within the scope of the application process in accordance with Art. 6 Par. 1 lit. b. DSGVO Art. 6 Par. 1 lit. f. DSGVO in so far as data processing is required of us, e.g. in case of legal proceedings (for Germany § 26 BDSG also applies).

The application process presupposes that applicants provide us with their applicant data. If an online application form is available, the required applicant data is clearly marked. Otherwise, the required data is compiled from the application. The required data includes personal data, post and contact information and the documents required for the application, such as cover letter, curriculum vitae and certificates. In addition to this, applicants can voluntarily supply us with additional information.

By sending their application to us, applicants agree to the processing of their data for the purpose of the application process as detailed in this privacy policy.

If additional personal data is voluntarily shared during the application process in accordance with Art. 9 Par. 1 DSGVO, this data will be processed additionally in accordance with Art. 9 Par. 2 lit. b DSGVO (e.g. health data, disabilities or ethnicity). If additional categories of personal data are requested from applicants in the course of the application process in accordance with Art. 9 Par. 1 DSGVO, these will be processed additionally in accordance with Art. 9 Par. 2 lit. a DSGVO (e.g. health data if necessary for performing the occupation).

In addition, applicants can submit their application via email. In this case we wish to clarify that emails are not encrypted and that applicants must ensure encryption themselves. Therefore, we cannot assume responsibility for the transmission of the application from the sender to the delivery on our server and recommend that applicants use the online form or send their application by post, as postal applications remain an option in addition to online or email application.

The data that is provided by the applicant can be, in the case of subsequent employment, be further processed by us for the purpose of the employment relationship. If the application is not successful and does not result in subsequent employment, the applicant’s data will be deleted. The applicant’s data will also be deleted is the applicant revokes their application, which the applicant may do at any time.

The data is deleted, subject to the entitled repeal of the applicant, after a period of six months to allow for possible follow-up questions regarding the application and to meet obligations to produce proof as laid out in the General Act on Equal Treatment (Gleichbehandlungsgesetz). Receipts of compensation for any travel expenses will be archived according to tax guidelines.

Newsletter

The following will inform you about the content of our newsletter as well as the subscription process, sending and statistical analysis procedures, and your right of objection. By subscribing to our newsletter you agree to receive the newsletter as well as the described procedure. Content of the newsletter: we send out newsletters, emails and other electronic messages with advertising content (hereinafter: newsletter) only with the recipient’s agreement or legal permission. Assuming the content to subscribe to the newsletter is outlined correctly, it is this content that is applicable to the consent of the user. Our newsletter also contains information about us and our services. Double-opt-in and recording: You can subscribe to our newsletter with a double-opt-in procedure. This means that after subscribing you will receive and email that asks you to confirm your subscription. This confirmation is necessary to ensure that nobody can subscribe using someone else’s email address. Your subscription to our newsletter will be recorded so that we can prove your subscription was in accordance with the legal requirements. This includes the time of subscription and confirmation, as well as part of the IP address. We also record changes made to your data which is saved by your email provider.

Subscription data: Your email address is sufficient to subscribe to the newsletter. We also give you the option to provide us with your name so that we can address you personally in the newsletter.

Germany: The sending of the newsletter and the performance assessment connected to this occurs with the consent of the recipient in accordance with art. 6 par. 1 lit. a, art. 7 DSGVO i.V.m § 7 par. 2 no. 3 UWG and in accordance with the legal permission outlined in § 7 par. 3 UWG.

The subscription process is recorded based on our entitled interests in accordance with art. 6 par. 1 lit. f DSGVO. We are interested in providing a user-friendly and secure newsletter system which not only serves our commercial interests and meets users’ expectations, but also allows us to verify consent.

Unsubscribing / withdrawing consent – You can unsubscribe from our newsletter at any time, i.e. withdraw your consent. A link to unsubscribe from the newsletter can be found at the bottom of every newsletter. We can save the provided email address for up to three years on the basis of our entitled interests before deleting it for the purpose of newsletter distribution in order to verify previously given consent. The processing of this data is restricted to the possible defense against any arising claims. An individual request to delete this data can be made at any time, if the previous giving of consent is confirmed.

Newsletter – distribution service

Our newsletter is distributed by the email service provider [inxmail, Wentzingerstr. 17, D-79106 Freiburg/GERMANY]. You can view their privacy policy here: [https://www.inxmail.de/datenschutz]. The email service provider is engaged according to our entitled interests in accordance with art. 6 par. 1 lit. f DSGVO and an order processing contract in accordance with art. 28 par. 3 S. 1 DSGVO. The email service provider can use the user’s data in pseudonym form, i.e. without being allocated to a specific user, in order to optimize distribution and appearance of the newsletter, or for statistical purposes. The email service provider does not the data of our newsletter subscribers to contact them and does not pass data on to third parties.

Newsletter – performance assessment

The newsletter contains a so-called “web beacon”, i.e. a pixel-sized file which is recalled by our servers or the servers of our email service provider, if applicable, when the newsletter is opened. This recall gathers data such as browser and system information, IP-address and time of opening. This data is used to improve our service according to technical data and also target groups and their reading behavior as determined by where they open the newsletter (can be traced via their IP-address) and when they access it. Additionally, information regarding whether the newsletter was opened, when it was opened and which links were clicked are used as statistical data. Due to technical reasons, this data can be assigned to individual newsletter subscribers. However, it is not our goal, or that of our email service provider, to monitor the behavior of individual users. The data helps us to recognize reading behavior of our users and tailor our content accordingly.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. If IP-anonymization is activated on this website, your IP-address will be shortened beforehand within member states of the European Union or European Economic Area. A full IP-address is only sent to Google servers in the U.S. in exceptional cases. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Social media

We have online presence within social networks and platforms to communicate with active customers, interested parties and users, as well as to inform them of our services. When accessing our profiles on these platforms, the respective privacy policy and terms of the operator apply. Unless explicitly stated in our privacy policy, we process users’ data only if they communicate with us within these social networks and platforms, e.g. send us messages or post to our respective profiles.

Third-party content and services

We use content are services from third-party providers as part of our online content according to our entitled interests (i.e. interest in analysis, optimization and economic operation of our online content in accordance with art. 6 par. 1 lit. f. DSGVO) in order to incorporate their content and services, for example videos or fonts (hereafter referred to as “content”). This always implies that the third-party providers of this content register the IP-address of the user, as they need the IP-address to send the content to the user’s browser. Therefore, the IP-address is always necessary to display this content. We try to only use third-party content which only needs the IP-address to display. Third parties can also use so-called pixel tags (invisible images, also called web beacons) for statistical or marketing purposes. Pixel tags make it possible to analyze information such as visitor traffic on certain website pages. Pseudonym information can also be save das cookies on the user’s device and may contain technical information about the browser or operating system, visited websites, visiting times, as well as information about use of our online services, and may be connected to information from other sources.