Restaurant Accounting Online for Small Business

Quickbooks Chart of Accounts Import File

Our sample chart of accounts for restaurants has been downloaded many times, so we have made a Quickbooks version of the file available for download for free.

The starting chart of accounts created in Quickbooks when you select the setup option for restaurants is minimal, and does not contain any detail food categories.

We have created two different variations our default chart of accounts in the Quickbooks format, one in a simple list and one that uses a sub-account structure. In the first file format, all accounts are listed without any parent account structure. In the second file, the inventory and expense accounts use sub accounts, so things like “Meat Inventory” and “Produce Inventory” are sub accounts of “Food Inventory” (see the example below).
Both files in IIF format can be downloaded here.

Regardless of which file you import, you can modify the sub account assignments after importing to suit your preferences. And of course you can change generic names like “Primary Bank Account” to match your own bank.

Please note that the files do not have the tax line assigned to each account, so you will need to review to proper assignments with your tax preparer if you want to link your Quickbooks data to any tax preparation software.