The kanban experience

The Kanban board is a visual representation of the work stream, where each work task is represented by a card. As work progresses, the project member assigned to the task in question simply drags and drops his/her card between the planned, working on, and done columns (customizable). Checklists on the cards help team members structure the different actions they need to complete before moving the card to “Done”.

This transparent and highly visual approach boosts motivation and engagement within the project team. It also makes follow-up of project deliverables both easier and more accurate, within a single project or across multiple projects. Project managers and stakeholders can easily access information on the status of deliverables throughout the project – without being overwhelmed by details.

Working with Kanban boards supports an agile approach, making it very easy to prioritize work and re-plan whenever needed. Using boards is ideal for Scrum projects.

Communicate on a Kanban board

Managing communication among and across teams is a common challenge, with many project teams using email to discuss projects and tasks. But as long as dialogue resides in each individual’s inbox, the project will suffer. When new resources join the project, they lack a centralized and transparent view of project history.

With Projectplace online Kanban boards, conversations are held where user need them. Along with the work items, the project dialogue is easy to backtrack when needed, and everything is safely stored in the cloud.

Design guidelines

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Amy Howard

10 Sep 10:00

@Chris Jenkins check out the new sketch based on the inputs you gave me during our meeting

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Chris Jenkins

10 Sep 11:07

Looks good! Let's discuss about it tomorrow.

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All in one place

Projectplace online Kanban boards provide a highly visual planning experience, directly connected to project execution. While the boards provide project teams with full insight into who is doing what, Gantt chart visualization enables stakeholders to keep track of all scheduled deliverables. When working with both Kanban boards and the online Gantt chart tool, the true progress of day-to-day work is automatically aggregated for the project management to view and analyze. There is no need to trouble the team for additional progress reports.

Projectplace document management feature works smoothly alongside the online Kanban boards. Project members can securely attach relevant files directly to the cards on the board for easy access – from their desktop, from a Dropbox, Google Drive or Box account, or the document archive available in Projectplace Enterprise.

As work progresses, simply drag and drop your card between the columns.

Divide work tasks on cards

Assign to the person most suitable for the task and get a clear overview of everyone’s progress.

@-ref your team members

Ask for help, give feedback and inform your team members.

Change name on columns

Change name of the columns to represent your teams workflow.

Use colour labels

Use colour and text to label and categorise cards. Adjust your labels under Settings.

Specify card details

Connect a card to an activity on the gantt chart, estimate work effort, comment, attach files, and set due dates.

With our dispersed project teams, spread across the world in different time zones, the kanban board is an invaluable tool which allows a level of productivity that would not be possible with a manual board.

David Prescott, Global IT Project Manager at AEG Power Solutions

Use Kanban boards on your iPhone, iPad or Android

Manage your work and projects when it suits you, whether you’re at work, at home or on the move. With the Projectplace app for Android and iOS, you can access Kanban boards directly from your mobile device.