Ensure an invigilator and venue is booked in advance in line with the PAS. A follow up email to remind invigilators of this booking.

Follow steps in the Colourtech process from point of PTS capturing to receiving crates - see below

Ensure assessments and memos are stored safely at all times in the campus academic safe. Prepare all documentation required for the assessment as per the Assessment templates provided (Registers, Seating plans, CASS lists, invigilator feedback forms, Activity Logs).

Allocate seat numbers per assessment which correspond with the seat numbers as per the seating plan.

Access the Special concession grid to ensure all concessions granted are actioned.

Ensure all assessment documentation above is up to date at all times and compliant with all assessment and audit processes. Each stage of the Activity Log must be accounted for by way of a signatory.

Ensure number of booklets, instruments that are issued align with those as per the assessment documentation and any surplus/shortfall has been accounted for.

Count all assignments/tests/exams as they are received from invigilators. Any discrepancies must be noted on the feedback forms and investigated.

Count all assignments/tests/exams as they are handed to lecturers for marking.

Count all assignments/tests/exams as they are returned from lecturers after marking. Any discrepancies noted and investigated.

Destroy test papers and memos that were not used during the assessment. Only one memo should be retained as a master copy and filed.

Manage late assignments according to the policy. Students must be notified of all application procedures surrounding late submission.

Hands over returned assessments to the Academic Operations Administrator for capturing results into SAM.

Reconcile scripts at the end of each assessment and hands over to the AOA for the marking, results capture and moderation process.

Assist with invigilating when needed.

Escort students with permission slips to their test/exam venue.

Checking each assignment to see if students have submitted a report of similarity to their assignment and advising students of the process thereof.

Once marking has been received, hands process over to AOA for capturing purposes.

Managing any assessments being written on our campus for students from another campus

Colourtech & PTS

Ensure PTS student numbers align with student registrations on SAM. Adjust where required to ensure accurate printing This must be done prior to the batch being shared with Colourtech manage these timelines.

Receive batch and lock codes from Colourtech

Reconcile papers received in batches and inform the relevant persons of any discrepancies or any module papers not received (this should not occur if the PTS process was done properly)

Reconcile number of papers received in batches and inform the relevant persons of any discrepancies.

Print shortfall if any and destroy surplus. (this should not occur if the PTS process was done properly)

Ensure process as per the Colourtech process document has been adhered to.