Procedure for reporting Absence from Class for Faculty in CAHSS

College of Arts, Humanities, & Social Sciences
University of Central Missouri
Guidelines for Implementing University Policy

Title: Absence from Class for Faculty in the College of Arts, Humanities, & Social Sciences
Date: September 15, 2005 (revised, August 2007, changed college name)

Faculty in the College of Arts, Humanities, & Social Sciences who want to be absent from campus for more than 2 weeks at one time (defined as 10 days when university offices are open), including exchanges, conferences, research/creative activity, and/or teaching at another campus including Maastricht, should submit to the department chair a plan for covering classes and/or other responsibilities during the proposed absence, along with a signed absence form. The form should include information of how to contact the person during their absence.

The plan must conform to university regulations, such as scheduling of final exams and conflict of interest (Consult the Faculty Guide and Academic Affairs Policies and Procedures). This plan must be submitted before the faculty member applies for or makes arrangements to be off campus. It would be helpful for faculty to discuss ideas for leaves well in advance with chairs. Applications for Fulbright awards, fellowships, etc. must have the approval of the chair and dean before they are submitted if they mean that a faculty member will be absent from campus for more than 2 weeks as defined above.

The proposal must be submitted in time to allow sufficient review by the chair and the dean. It is expected that the faculty member and department chair will confer to discuss workable strategies for covering any costs that will be incurred by the university, including hiring part-time faculty to teach courses. A statement on costs and how they will be covered must be attached to the proposal. International faculty exchanges must be cleared with the International Programs office for preliminary approval prior to submitting the request to the department chair. Final approval requires the signatures of the faculty member, department chair, and dean. Even though a proposal has been approved, it can be cancelled if financial or other matters warrant.