Effective Date(s)

Background

Eligibility Criteria

Employees must have 120 full work days from 4/1/04 through 3/31/05.

Employees in Bargaining Unit SY will receive Increments
based on the 4/1/02 Salary Schedule. The Longevity
Bonus (JLO) amount is $1,500.00 for employees who have
at least twenty (20) years of continuous service in UCS.

Employees in Bargaining Units SR, SN,
SG, S8, S9, SA,
SD, G9, DR, F8,
SK, 86, 87, 88
and CT will receive Increments based on the 4/1/04
Salary Schedule and the Longevity Bonus (JLO) amount
is $1,700.00 for employees who have at least twenty (20) years of continuous
service and $1,800.00 for employees who have at least twenty-five (25)
years of continuous service in UCS.

OSC Actions

After payroll processing is completed for Pay Period 1L, OSC will
process Increments and Longevity Pay for eligible employees whose status
is Active, on Paid Leave of Absence (except those on Military Stipend)
or Workers’ Compensation Leave (WDL) effective
4/7/05.

Service Increments

Increment Code 0001 - Effective 4/7/05, for employees
who are entitled to an Increment based on the Salary Schedule of either
4/01/02 or 4/1/04, OSC will insert a row on the employee’s Job
Data page to reflect the Increment, not to exceed the maximum salary
rate, using the Action/Reason of Pay Rt Chg /INC
(Pay Rate Change/Increment).

Increment Code 0004 – Effective 4/7/05, for
employees who are entitled to a revised salary based on their Fixed
Incremented Salary (FIS), OSC will automatically insert a row in the
employee’s Job Data page to reflect the FIS amount appearing
on the Job Data Compensation page using the Action/Reason of Pay
Rt Chg/CSL (Pay Rate Change/ Correct Salary).

Increment Code 0006 – Effective 4/7/05,
for employees who are entitled to an Increment based on their Fixed
Incremented Salary (FIS), OSC will automatically insert a row in the
employee’s Job Data page to reflect the FIS amount appearing
on the Job Data Compensation page using the Action/Reason of Pay
Rt Chg/INC (Pay Rate Change/ Increment).

Job Data rows effective subsequent to 4/7/05 will not be updated.

Longevity Pay

Increment Code 2001 - Effective 4/7/05, OSC will
insert a row on the employee’s Job Data page to reflect an increase
to Longevity Step 1 from the Salary Schedule of either 4/1/02 or 4/1/04,
using the Action/Reason of Pay Rt Chg/LGP (Pay Rate
Change/ Longevity Pay).

Increment Code 1997 – Effective 4/7/05, OSC
will insert a row on the employee's Job Data page to reflect an increase
to Longevity Step 2 from the Salary Schedule of either 4/1/02 or 4/1/04,
using the Action/Reason of Pay Rt Chg/LGP (Pay Rate
Change/ Longevity Pay).

Job Data rows effective subsequent to 4/7/05 will not be updated.

Longevity Bonus

Employees who, as of 4/1/05, have at least twenty (20) years of continuous
service in the Unified Court System and have a performance rating of
other than "Unsatisfactory" shall receive a bonus of $1,500.00
for full time employees in Bargaining Unit SY and $1,700.00
for full time employees in all other bargaining units. Part-time employees
will receive prorated amounts.

Full time employees who, as of 4/1/05, have at least twenty-five (25)
years of continuous service in the Unified Court System and have a performance
rating of other than "Unsatisfactory" shall receive a bonus
of $1800.00 in all Bargaining Units (except
BU SY). Part-time employees will receive prorated amounts.

OSC will automatically insert a row using the Earn Code JLO
(Judicial Longevity Bonus) on the Additional Pay page, effective 4/7/05,
for employees whose status on 4/1/05 is Active or Paid Leave of Absence
[except those on PLA/MLS (Paid Leave of Absence/Military
Stipend)] and whose Anniversary Date on the Job Data Compensation page
is 3/31/1985 or earlier. The Judicial Longevity Bonus amount is $1,500.00,
$1,700.00 or $1,800.00, whichever is applicable, for full-time employees
and will be prorated for part-time employees.

Automatic Update of Increment Codes

After the Increments and Longevity Payments are processed in Pay Period
1L, OSC will automatically update increment codes, as appropriate, on
the Job Data record using the Action/Reason of Data Chg/CIC
(Data Change/ Correct Increment Code).

Agency Actions in Pay Period 1L

The agency must request the Action/Reason of Data Chg/USP
(Data Change/ Unsatisfactory Performance) effective 4/7/05 for all
employees who are not due an automatic increase or Judicial Longevity
payment due to an unsatisfactory rating. The Increment Code must be
0003.

For additional Pay Period 1 procedures for employees who are in
a bargaining unit other than SY, the agency must
refer to the Agency Actions section of the revised Payroll
Bulletin No. UCS-84.

The following instructions are for transactions for employees in Bargaining
Unit SY only:

For Pay Changes, Position Changes, and Transfers effective prior
to 4/7/05, and Pay Changes effective on 4/7/05, the agency must not
include the service increment or longevity increment in the Pay Rate
field. The increment code must be the 2005 increment code.

For Position Changes and Transfers effective 4/7/05 with no change
in grade or bargaining unit, the agency must not include the service
increment or longevity increment in the Pay Rate field. The increment
code must be the 2005 increment code.

For Position Changes and Transfers effective 4/7/05 and there is
a change in grade and/or bargaining unit, the agency must wait until
after the automatic increment process is complete, and then submit
the Position Change or Transfer with the applicable 4/7/05 salary
rate and the increment code for 2006.

For Pay Changes, Position Changes and Transfers effective after
4/7/05 and the employee is remaining in Bargaining Unit SY,
the agency must submit the appropriate 2005 salary in the Pay Rate
field and the increment code for 2006.

For Position Changes and Transfers after 4/7/05 and the employee
has a change in bargaining unit, the agency must submit the Position
Change or Transfer after the automatic processing is complete. The
agency must submit the appropriate 2005 salary in the Pay Rate field
and the increment code for 2006.

For employees in Bargaining Unit SY who will receive
an automatic increment on 4/7/05 and have a Job Data row after 4/7/05
that is not a Pay Change, Position Change or Transfer, the agency
must submit a Pay Change to update the salary on the subsequent row,
since the increment program will not update rows effective after 4/7/05
to reflect the new increment. The increment code for 2006 should be
reported.

Time Entry

To report miscellaneous earnings automatically calculated by the system
(i.e. overtime), agencies must enter multiple rows in the Time Entry
page if the earnings dates being reported overlap the effective date
of the salary increase.

The first row must be inserted with the inclusive dates prior to the
effective date of the salary change. The second row must be inserted
with the inclusive dates equal to, and after the effective date of the
salary change.

Agency Actions Beginning in Pay Period 2L

Beginning in Pay Period 2L, agencies must submit the appropriate
pay changes effective the date of the return to the payroll of all eligible
employees from Paid Leave of Absence with a Reason of MLS (Military
Stipend), or a Leave without Pay (except for Workers’ Compensation
Leave).

Increments and Longevity Payments

Agencies must submit a Pay Change, if applicable, using the Reason
of INC (Increment) or LGP (Longevity)
on the Job Action Request page for employees who did not receive an
automatic payment but are due an increase, as identified on the following
reports:

NHRP708 - Mass Increment Payment Exception Report

NHRP704 - Mass Increment Payment Report

Longevity Bonus

To report a Longevity Bonus for an eligible employee who did not receive
an automatic payment, enter the information on the Additional Pay page
as follows:

Earnings Code

JLO

Effective Date

4/07/05*

OT Effective Date

Same as effective date

Annual Additional Earnings

Payment Amount

Earnings End Date

4/05/06

If an employee was eligible and on the payroll on 4/7/05, the agency
must enter 4/7/05. If the employee was off the payroll on 4/7/05,
enter the date the employee returned to the payroll.

Control-D Reports

The following report will be available after processing of
Pay Period 26 is completed (3/30/05). The report identifies
employees who will not receive an automatic Increment based on available
information at the close of Pay Period 26. This will give agencies time
to correct the employees’ records if necessary, before automatic
processing takes place.

Mass Increment Payment Exception Report (NHRP708)
Fields on the report include EmplID, Employee Record No., Employee Name,
Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Salary,
FIS Amount and Increment Code. The report identifies the reason the
employee’s salary will not be increased with one of the following
messages:

The following reports are available for agency review after
the automatic payments have been processed:

Mass Increment Payment Exception Report (NHRP708)
This report identifies employees who did not receive an automatic Increment.
Fields on the report include EmplID, Employee Record No., Employee Name,
Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Salary,
FIS Amount, and Increment Code. The report identifies the reason the
employee’s salary was not increased with one of the following
messages:

Note: OSC will count days from Pay Period 1 through
Pay Period 27 to determine eligibility for a Service Increment. When
reviewing this list, agencies should determine eligibility by counting
days from 4/1/04 through 3/31/05.

Mass Salary Payments/Mass Increment Payment Report (NHRP704)
Two generations of this report will be run. The first report identifies
all employees who received the automatic Service Increment. The second
report identifies all employees who received the Longevity Payment.
Fields on the report include EmplID, Employee Record No., Employee Name,
Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Salary,
Action Reason, and Increment Code.