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Efficient Use of Resources

Reading medblogs, it doesn’t take long to realize that many doctors, nurses, and others in the healthcare field feel as if they’re being required to do too much with too few resources.

I suspect that might be true. Looking at my current experience as a hospital patient, though, it didn’t take long for me to spot areas that could easily make the workflow more efficient.

Computers are tools that are supposed to make everyone’s work easier. It’s that way in every other industry. If computers make your work harder in healthcare, then there is a serious problem with your software and it needs to be addressed immediately.

The hospital I’m in uses a different computer system in the emergency room than on the floors. Even though the ER people did a fabulous job and I can’t say enough good things about them, the same can’t be said about my experience when I was taken to a room. The things I saw would not have happened if the computer system was being used the way other industries use a computer system.

Do not duplicate efforts. Assign one person to a job and require the person to do it efficiently and effectively.

In no other industry would you send one person in to talk to a client, then send a second person in to ask those same questions plus a few others, then send a third person in to ask questions that the first two people had already asked. That would be a waste of employee resources, and would cause the client to think you couldn’t get your act together. If you are so obviously inefficient in the first five minutes of serving a client, you’re probably not that efficient in the rest of your operation, either.

That’s what happened here at the hospital, though. I hadn’t even transferred from the wheelchair to a bed when someone arrived with a clipboard asking me questions. That person left and another person came in asking many of those same questions plus a few others. Before that person was done, a third arrived with another clipboard and the same questions. I’m ashamed to admit that at that point I blew up: “Do you people even talk to each other?! I just answered all those questions! Twice! And the ER already had all that information in your computer system so you shouldn’t have asked at all! Do you even bother to look at your computer?”

Yes, I confess it wasn’t one of my finest moments, and I quickly apologized for snapping at them. The point is still valid, though. What on earth were the hospital administrators thinking when they designed such an incredibly inefficient process? Those three people could have all done three different tasks instead of duplicating work that the ER had already done. They feel short-staffed, yet are running around in circles! Even if there’s a valid reason for separating the ER’s computer from the rest of the hospital (which I doubt), the ER could easily print a report of the pertinent information and send it along when the patient is admitted. This isn’t rocket science. My address, phone number, meds list, and other basic information didn’t change in the last hour, and you’re wasting everyone’s time and abilities with such inefficient protocols.

Reward people who do a job well and teach others to emulate them. Fire people who don’t do their job well. The techs who work on my floor provide a good example of this basic business principle.

People who work in hospitals are obsessed with bodily functions. For instance, they track the amount that goes in my IV, and track the amount of output. This means that although I get to use the bathroom, there’s a “hat” in the commode to catch everything. Somebody has to record the volume before disposing of the hat’s contents, but nobody told me any of that! After watching the first tech glance into the bathroom, dump/flush/leave multiple times, I decided to make things easier for everyone by dumping and flushing on my own. Before long I simplified the process by setting the hat aside entirely. The tech had a tizzy fit! That’s when I discovered the true process. It could have saved a couple of people a lot of grief if the process had been explained to me!

The tech the following day, however, didn’t check/dump/etc. unless I specifically told her that it was full. Finally I wrote on the dry-erase board hanging in my room (there is a place on the board for patient/family concerns), “Please empty hat before it overflows. I emptied it when it got full. Twice.” The tech saw my note and got all snippy, “I have nine patients to take care of! I can’t do everything!”

Since I’m stuck here a few more days, it wouldn’t be smart to make the workers mad so she didn’t get to hear my real answer: “Guess what, sweetheart? It would take an extra two seconds to dump the hat when you empty the trash from that bathroom, and another couple of seconds to write down whatever it is you need to write down. Watch how others in your position do their jobs and you might pick up a few pointers. You make it take longer by avoiding it and assigning it special status.”

The tech this afternoon has managed to dump the thing three times in four hours without making a big production out of it. Plus, he’s cheerful and says hello when he comes in, which is really nice when you’ve been stuck alone in the same room for days. Management should reward him and fire the first lady.

As things stand, I can only wonder at the way this place is run. If things that are so elementary are obvious to patients, how many other policies are in place that make the worker’s jobs harder instead of easier?

We all know that doctors and nurses care about their patients and want to help. The running of a hospital, though, is most definitely like running a business. Basic business management strategies might go a long way toward giving people more time to do their jobs and making the hospital a better place for the employees to work and patients to heal.

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7 thoughts on “Efficient Use of Resources”

Good Morning Socks, I hope that you recover and can quicklky escape the hospital. It is odd that I have a friend in the hospital with the same. She has AS and has not wanted to start meds, it will be interesting to see what happens next. Take care and get well soon. I am sure your crew at home misses you.

And here is the blog post that I am sure explains why our medical costs have escalated so much in this country. Sad. Just so sad. Yes, hospitals are a business and yes, they should put some business sense into what they practice. And this is just what you see. Can we imagine what is going on with what you don’t see. OK, let’s not go there until you get discharged. And hurry up with that, will you. I sure don’t want them misplacing you along the way. Feel better and hurry home!

I noticed the same sort of problem when my mom was admitted to our small town hospital six weeks or so ago, Socks. She was asked, in the ER, the same questions by several different people. She/we answered them each time. When she was admitted, the same thing happened and we had to answer those questions again at least two more times. Mom was exhausted, sick, and confused. I was simply exhausted. And it was incredibly annoying, even though the people who asked the questions were, to a one, friendly, empathetic and caring. I wondered at the time why they didn’t pass the information on to each other, as it would have been so much easier on everyone. And it does make you wonder how efficiently they’re handling more important information about the patient, like medication dosing, test results, diagnoses and doctor’s orders.

I agree with Deb–it’s no wonder at all that medical care in this country is so incredibly expensive. Time, personnel and supplies are wasted carelessly, and of course, the cost is passed on to all of us.

My thoughts are with you, Socks. I hope you’re feeling better, that they’re treating your illness efficiently (!!) and that you’ll get to go home soon. Hugs, my friend.

Had similar experiences in Texas with my sister last year–thought it was just the small town hospital! How does anyone ever get better? Dear Socks, praying for you! You are doing an excellent job of blogging while being so sick.
Sherry

Socks, I thought of you yesterday as I sat in a doctor’s office answering questions I’d already answered, most of which were already in the computer system. The LPN going over my paper work obviously wasn’t familiar with either the computer system, the paperwork or arthritis related conditions (I was in a new rheumatologist’s office for a second opinion). She kept asking questions about what I’d written and verifying that I meant what I’d written down. My drugs were already in the system, but she went over those anyway. It was an excruciating 20 minutes while she flipped back and forth, typed and retyped, apologized and cleared her throat. Why have the technology if it is not used (I could have filled that questionnaire out online) and the staff is not trained? I told my husband it felt like eating sand. Thank goodness the appointment itself went well and will hopefully give me some new insight or answers, but the lead in was a waste of my time and theirs.
Sherry