I have received similar requests to decouple the resources (mainly equipment) from a meeting room. For example, if two meeting rooms are next to each other, can some of the equipment be moved between the rooms based on the needs of a given meeting? Can someone booking a meeting in Room A know whether the person booking Room B will need all the chairs allocated to Room B, or can unused chairs be moved to Room A in advance of the meeting? These are valid issues that Resource Reservations could, perhaps, help solve but I have not found a satisfactory solution.

I've also gotten a request for tracking individual items on an equipment cart that would allow someone to reserve individual items on the cart, combinations of different items on the cart as well as the whole cart.

It sounds like you
are using Domino R&R for handling both normal meetings as well as larger
scale event planning. It can be used for both but its primary focus
is the more frequent use cases of normal meetings.

Typical R&R
use cases do not involve moving what are typically considered fixed resources
around such as chairs or tables. When a room is configured to seat,
say, 125 then it is expected that it has or it can hold 125 chairs (even
if they are not always there). For instance, the Cafeteria may only
seat 75 people normally but it can be reconfigured to seat 125 for an "All
Hands" meetings so you would configure it in Domino as having a capacity
of 125. Domino knows how many invitees there are (the Capacity item
on the request) so you can see if additional chairs need to be brought
in or not. The stock template does not do things like say "Jay
has 100 participants so you better bring in an additional 25 chairs".
However you could add something like that with only a little effort.

When I have discussed
the use of resources with customers in the past they have all told me they
keep their mobile resources in the system as individual entries and simply
move them around as needed. You are the first person to describe
having a cart full of resources that are all moved around in unison whether
they are requested or not. I would like to hear more about why you
take that approach instead of simply putting the requested resources on
a single cart and delivering that to the room.

Do you find it
more efficient to simply have a standard cart that you move around instead
of individually stocking a cart for a particular meeting?

Do you find the
a single cart approach works well over alternative approaches?

Can you say a
little more about how many resources you have and why you took the approach
you did to handling them?

If you need to
handle requests for only some items on a cart such as "I just need
a projector" then you could do that now with the stock R&R system
by simply making each item on the cart its own resource (e.g. "LCD
Projector 01", "LCD Projector 02", etc). In order
to do this though you could not continue to use a model that involves reserving
a cart that is fully stocked; users would need to start requesting just
what the need instead of a cart that has lots of goodies they may or may
not want.

using the $CSCopyItem
mechanism to send whatever info you want from C&S over to the R&R
database. It is a mechanism we added in R6 to allow 3rd parties to
piggy back on our workflow without disrupting it.

Notes uses
a specific list of items when sending workflow to R&R. As of
R6 we also send any items that are found listed in the $CSCopyItems field
on the note. Simply put that item on your form and make it a list
of item names to send along on the workflow we send. You can then
use those items in any R&R additions you make or in any code you layer
on top of the R&R template. With the $CSCopyItem mechanism you
can have the Chair include any catering info you want to send along and
use in any views you add or in any code you have that monitors the R&R
database.

If you want to make
something more complicated such as an entire separate workflow process
for ordering catering (and getting it approved or not) which gets triggered
by the Acceptance of a reservation request then $CSCopyItems may not fully
meet your needs. We have looked at adding a secondary request workflow
to the R&R for things like ordering catering or additional services
like room layout changes but we haven't added it to the system.

Adding secondary
workflow is not a simple thing because customer requirements for it vary
greatly. You may be able to build your own to suite your particular
needs with some effort though.