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GSA Revs Up Efficiency and Lowers Cost

Agency awards 10 new print services award as part of its strategic sourcing initiative

WASHINGTON, DC –– The U.S. General Services Administration has awarded blanket purchase agreements (BPAs) to 10 imaging equipment service providers as part of phase two of its Managed Print Services (MPS) program, which is a major component of its Federal Strategic Sourcing Initiative for Print Management. This program streamlines and centralizes the lifecycle management of all office-level imaging equipment and reduces the total cost of ownership. It also allows agencies to make smart, data-driven decisions for ongoing fleet optimization and cost reductions. Under these agreements, agencies can select a single vendor to manage performance of its entire existing purchased or leased imaging equipment.

Facts :

Continuing its commitment to providing opportunities for small businesses, GSA has established a set-aside strictly for small business. Of the 10 contractors awarded BPAs, 5 are small businesses.

Managed Print Service (MPS) providers under these new BPAs will manage existing government imaging fleets. This will include support services for deployed imaging equipment, including preventative maintenance and repair, toner replenishment, the ongoing collection of equipment inventory and usage data, and cost management.

MPS providers will manage existing government-owned equipment and/or coordinate with existing service providers for devices currently in place. This is a newly developed GSA offering which allows a single vendor to manage a variety of a federal agency’s existing and newly purchased equipment and related services and products.

Historically, commercial entities have realized savings of up to 30% over their current imaging spending by using managed print services. The new BPAs will help federal agencies increase fiscal and operating efficiency by enabling them to make smarter business decisions about procuring and operating imaging equipment.

“This is the first time GSA has offered this type of vendor agreement for office imaging equipment to agencies. Rather than multiple, disparate approaches across an organization, agencies now can better manage their entire print fleet in a more consolidated way, reducing the number of stand-alone contracts,” said Federal Acquisition Service Commissioner Tom Sharpe, Jr. “Unlike typical strategic sourcing solutions, the main cost reduction potential from MPS is not simply from better pricing established by the contract itself. Instead, savings will come from more streamlined business processes and increased visibility into printing behavior which will enable smarter business decisions about owning imaging equipment and managing their operation.”

For more information about the managed print services and GSA’s other FSSI Print Management solutions, visit https://interact.gsa.gov/group/printwise.