·Call to Order – The meeting was called to order at 7:10 pm by
Mark Faherty, Senior Chair.

·Approval of Spring Meeting Minutes – Motion to accept the Meeting
Minutes from the 2015 Spring CCM, second and approved.

·Tim Husson reported on a few burning issues.

oLate Entry for OME – At the conclusion of the entry period of
2015 LC Sr. Champs there were issues with coaches want to submit late entries.
Historically, Meet Directors have tried to accommodate many of these requests;
however with using OME, it has not been possible. A few years ago, USA Swimming
came up with a policy to allow a late entries to be allowed when OME is in use.
At the 2015 USA Swimming Convention, a proposal was made to have a late entry
period and it passed. Tim would like to propose the same for PVS. The Eastern
Zone has also accepted this policy.

§For USA Swimming /Eastern Zone late entries there is an Admin fee
of $150 per team and then double the entry fees.

§Motion to follow the same as USA Swimming/EZ for the PVS
Championship meets (that use OME) for late entries; $150 per team Admin fee and
then double the entry fee, seconded, approved.

·Note, one member feels these fees are very high for the smaller
teams and those with Outreach Athletes.

oInterpretation of Kick on Back rule – The interpretation of the
freestyle in the IM. During Worlds Ryan Lochte kicked on his back over 10
meters; many thought he should have been DQ’d. The rule states that at least 1/4
of the length of the pool must be of the stroke, each stroke must be swum and
freestyle cannot be the same as any of the other strokes. The definition of
backstroke is being on your back, so kicking on their back is considered backstroke.
FINA has determined that you cannot kick on your back off the freestyle turn.

§This interpretation brought up a number of concerns from the
coaches as swimmers are taught to push off on their back and roll to their
stomach.

·Convention Reports

oAthletes – no report submitted

oCoaches – Heather Purk reported: US Open cuts will be the same
as SC Nationals, all other cuts will remain the same as last year. There will
be a 4th site for the futures meet. Possibly for 2017, they are
considering rotating where each club/zone goes so the swimmer can vary their
experience and competition.

§In 2017 all 3 Spring Sectionals and Zone meets will all be the
same weekend, March 29-April 2.

§Futures will go up against the USA Open. Last year it was the
same at Jr. Nationals. Swimmers will not be permitted to swim in Futures in an
event they have a Junior’s cut in; however they will be able to swim different
events.

oSenior Chair– Mark Faherty reports:

§The Eastern Zone wanted the wording relaxed regarding the date
requirements for summer Super Sectionals, they want more time between SS and
Nationals – the proposal was brought forth to change the wording from “shall”
to “should” to give us more flexibility; however it was defeated at the USA S HOD.

§Currently there is no bid for Super Sectionals, the clubs seemed
to like Senior Zone meet and the general feeling was that was the Senior Zone meet
will be the meet of choice going forward.

§Paris’s term as the Non-Coach Director has ended the new
Non-Coach Director for the Eastern Zone is Mary Turner from Virginia Swimming.
Special Thanks to Paris for her 4 years on the EZ and USA-S Board of Directors.

oAge Group – Steve Menard reports:

§Frank Busch discussed the culture of the national team; he talked
about “selling” the program to your athletes. Kids are growing up in a negative
world and need help with navigating, especially with how to deal with social
media and the negativity that tends to come with it.

§Most coaches were in favor of banning high tech suits for Age
Group athletes, this is more for the local meets (LSC meet), not including
meets like Junior National, etc. There has not been a vote on this yet, it was
more an inquiry.

·This could be done on the LSC level as well. But the thinking is
if USA swimming sets the rule everyone will fall under the same rule.

oDiversity –

§In June we hosted the EZ Diversity Summit. All LSC in the zones
were represented, with at least 2 athletes per zone and 7 staff members, from
all over the EZ. The head coach from was from GA. Additionally Some USA Swimming
staff, 15 Diversity chairs from the different LSCs. There were clinics,
workouts and talks.

§In 2017 there will be another EZ Diversity Summit – it will
likely be in Niagara.

§At convention there was a lot of great talks, business meetings.
The National Diversity Committee will be looking for a new chair. There were
lots of issues and ideas discussed. The big one was how to bring in more Outreach
members.

§One goal is to expand on our policies on Outreach. If they are
financially unable to participate in our sport, USA Swimming provides a $5
membership. Each LSC can determine what the eligibility is. In PVS we use the
free and reduced lunch criteria. But they have to show documentation. This
information can be passed on to Sumie and she will mark them as Outreach. For
those athletes if they enter PVS meets their entry fees are reimbursed. Email
Merari for more information.

oOfficials – See report by Tim Husson above.

oSafe Sport – Greg York reported:

§Athletes brought forth a new proposal regarding the suit straps on
the female suits. It is now considered to be deck changing if female athletes
take their suit straps off while on the deck, even if under a shirt. They must
go to the locker room to pull their straps down. As coaches, you need to be
aware and remind the kids that this is a deck change. It is a Code of Conduct
violation, they can be removed from the meet and it can go to the Board of
Review.

§There were 3 pieces of Legislation brought to the USA S HOD:

·Bullying is no longer under Safe Sport, it is going back to the
club level. It has been found that most issues do need to go to National, they
are usually something that the clubs themselves can handle.

·Gender neutral suits – if they are appropriate they can be worn

·Voting member for Safe Sport of the LSC Boards has been approved.
PVS already does this. Note that it is anticipated that in the near future
there will be a requirement to have a Safe Sport contact on your club. While
there is not currently a policy on this, it would be a good idea to have
someone on your club that athletes, families and coaches feel safe going to to
report any safe sport issues.

·Safe Sport club criteria: a new program is coming from USA
Swimming. Once you club fulfills the requirement, your club will receive a
“logo” to put on your website, banner, etc.

·A fellowship in Safe Sport, they will take 4 athletes as an
internship to go out to discuss Safe Sport throughout the country. More
information will be sent out.

·LCBTQ – great talk, is was mostly the perspective of how the
athletes feels. What they didn’t discuss the ramifications. For the transgender
athletes, they cannot forced to use a locker room they do not want to go to.
Their gender is based upon what they put in SWIMS. Just be aware that we cannot
force anyone to use a locker room/bathroom that they do not want to use. In the
facility and as a club owner, you need to know what your feelings are and how
you are going to deal with it.

·50% of the discretions in Safe Sport come from texts, emails,
etc.

oIt is recommended that as a coach you only send mass emails/texts
and copy the parents on all communication. It is too easy for simply messages
to be misunderstood. Remind all your coaches about these issues.

oAll these policies are on the USA Swimming website, read them and
feel free to copy them and make them your club’s policies.

·2014 Outstanding Athlete Voting – The new Outstanding Athlete
nomination process and form was a little more difficult to manage than
anticipated. Copies of the nominations were made and distributed to the teams
in attendance. Additional copies can be emailed out. A ballot will be sent out
in about a week and due back October 31.

oKent Williams and Terri Marlin will work on updating and
simplifying the form for the future.

oMany coaches and swimmers do not under the scratch box. There
were a number of NS and DFS. We need to continue to educate our coaches on this
rule.

oSome concern that because this is not a destination end of season
meet, and there are so many that don’t show and there are empty lanes. A
subcommittee will be set up with Tim Kelly and Mark Faherty to discuss this.

oTim Husson did suggest making it a morning deadline. This issue will
be tabled until January.

·Long Course Age Group Champs – Any thoughts, concerns?

oBiggest issues was the timeline. Long 11 & Over and short 10
& U sessions.

oSteve will have a proposal in January for changes to this meet
format and cuts.

·Travel Reimbursement; set requirements for 2016 –

oMark Faherty, Senior Chair recommend that we continue with the
same policy as 2015.; Winter and Summer Junior to receive $250, with 4 swim in
PVS meets after April 1. Winter/Summer Seniors to receive $450 with 4 swims in
PVS meets after April 1, US Open, $250, 4 swims and Olympic Trials at $800 per
swimmer and 6 swims in PVS sanctioned meets, in at least 2 from September 1
through the deadline, any Time Trails would count.

oMotion to approve the travel reimbursement requirements, as
proposed and amended, seconded and approved. Juniors & US Open to increase
to $350, Senior Nationals at $550 and Olympic Trials at $1000 all with the same
swims per year requirement.

§This is the 3rd year with the same amount, can we
discuss increasing the amount to $1000, then add $100 to each (amendment),
seconded andapproved.

§There is a budget and we need to keep it in mind

§If this body agrees and suggests an increase, the Board will
consider entertaining this amount

·2016 SC Zone Head Coach & Assistant Head Coach Elections –

oMotion to accept Chris Schlegal, as head coach for 2015 SC
Zones by acclimation, seconded and approved.

oHeather Purk and John Aldonas are both interested in being
Assistant Head Coaching. Voting took place. There was a tie. It was recommended
to make them Co-Assistant Head Coaches.

oMotion to accept John and Heather as co-assistant head
coaches, seconded and approved.

oMotion to destroy the ballots, seconded and approved.

·Short Course Junior & Senior Champs format discussion

oAt the conclusion of the 2015 SC Championships, GMU indicated
that they will no longer allow PVS to run our meet in the traditional format;
Junior and Senior champs prelims together. In the spring it was voted by this
body to run Senior Champs in dual course in the morning, junior Champs in dual
course mid-day and combined Finals.

§Manga and Mark worked together to put together timelines of what
they predict the meets to be separated out and run in dual course. The sessions
times will be short, under 2 hours and in some cases close to an hour.

oAfter discussing with other senior coaches, most feel that Senior
Champs should be the priority and have the best time/focus. See report from
Mark.

§There was a discussion as to the benefits and drawbacks to the
shorter sessions, if both meet prelim sessions are swum in dual course.

§Many felt if they were dual course, then breaks would be needed
to be built in the timelines to allow for additional rest for the athletes.

§Motion to split both meets into dual course, with set breaks
in order to meet a 2:30 session time. With Senior Champ prelim starting at 8:30
am start. Remove time trails from morning and start finals at 5:30, followed by
Time Trials, seconded and approved.

·There were some concerns about moving Time Trial to after finals.

·Old Business – no old business

·New Business

oSet the 2016-2017 PVS meet schedule –

§Motion to approve the 16-17 PVS schedule as proposed and
amended, seconded and approved.