Maribeth Laster made a motion to accept the President’s and Treasurer’s reports as presented. Kendall Tabor seconded the motion. Motion passed.

The following committee reports were presented:

Elections Committee:
Kendall Tabor – Board Liaison
Chair - Judy Vaughn
Election committee is looking for possible candidates for the upcoming election. Names are not released until email sent to the membership.

Planning is coming along on the 2018 Annual Event. Both sides of Community Center in Clarksville have been reserved due to a generous donation by one of our members.

Cache pages have been published.

We have three caterers we are considering using, but it is too early to obtain prices. Sue will be busy in February / March finalizing details which will be presented to board members for a final decision.

Camping is available at fairgrounds across from center or camper’s own choice. Contact Sandy Fryar for details.

Sharon Simmons made a motion to accept the committee reports as presented. Maribeth Laster seconded the motion. Motion passed.

OLD BUSINESS:
1. Meet & Greets – EuGene and Jackie. Jackie plans to host his meet and greet in Paragould at the end of February or beginning of March. EuGene is looking at Fordyce, 3rd Saturday in March with a possible CITO the same day. Marks’ Mill State Park was suggested as a possible location for the CITO. EuGene will check out possible sites and let the board know. Kendall also discussed the possibility of a CITO with 7th graders at the Wolverton Mountain Cemetery.
2. Location for the April board meeting. Likely the meeting will be held at the Best Western in Clarksville. Susan will check on this. We also discussed a location for the meet and greet before the board meeting. Porky’s in Scranton was suggested and they do have a separate room.
3. Annual event update. A possible poker run with historic sites was discussed. Local cachers placing caches and caterers were also discussed.
4. Election chair – Judy Vaughn. Judy has agreed to serve as chair for 2018, but we need to find a replacement for 2019.
5. Chair for 2019 annual event. Need to find one, ideally before the 2018 event. Susan discussed that if someone wants to volunteer to chair on the condition that the event be held in their part of the state, she would be happy to encourage members to vote for that part of the state.

NEW BUSINESS:
1. Website virus. Issues with the website and virus were discussed. Susan provided an update from Jason. It was suggested that once all of the issues are resolved, a post be made to the Facebook account letting everyone know the website is in good shape again. A question was brought up about why the website always shows 11 guests.
2. Election of officers. Due to personal commitments, Kendall submitted his resignation from the office of Vice President. No current members of the board that are eligible for the offices of President, Vice President or Secretary are interested in serving in those positions. It was decided to keep the three officer positions open until the new board members are elected and hopefully some of them will be interested in taking an office. Maribeth Laster made a motion to accept the resignation and keep the officer positions open. Sharon Simmons seconded and the motion passed.

There being no further business, a motion was made by EuGene Smith to adjourn the meeting and was seconded by Maribeth Laster. Motion passed and meeting was adjourned at 7:09pm.