Weddings & Special Events

byThe Tavern at The Beekman Arms

Greetings and Congratulations!

As you begin to plan your event, we are very pleased that you are considering The Tavern at The Beekman Arms.

The Beekman Arms is situated in the quaint Hudson Valley Town of Rhinebeck, NY. Our 250 year-old building provides a one-of-a-kind guest experience and our properties include 80 rooms to accommodate you and your guests.

Perfect for ceremonies and receptions alike our location also serves as a wonderful venue for showers, rehearsal dinners, overnight accommodations or simply a post-wedding brunch. We have created wedding package options to cater to any size event and our Events Team will work with you to enhance any package or help you plan a custom wedding you have always dreamed of.

Our culinary team will handcraft the highest quality food with local seasonal produce from our Hudson Valley Farms. We pride ourselves in traditional service, local charm and gracious hospitality.

Please call or email to inquire as to availability, request pricing or schedule a tour. Pricing is subject to change without notice and guaranteed only with a deposit.

Event Space and Rooms

The Wayfarer Room

For larger events and weddings our Wayfarer room can accommodate up to 80 guests and boasts a beautiful private event space complete with a dance floor. For additional seating or extra space for a Hors D'oeuvres and Cocktail Hour, we have a lovely enclosed Greenhouse that opens from the Wayfarer Room via a series of French doors. Additional seating is available of up to 40 guests in The Greenhouse. Additional fees may apply dependent on guest counts.

The Beekman Room

This private room is best suited for small intimate events up to 25 guests. It is directly located in our main building right off of our Library.

The Tavern at The Beekman Arms

For a truly historic and memorable affair our entire space is available for a private event buyout and this includes The Wayfarer, The Greenhouse, The Beekman Room and The Pewter room including the historic Tavern bar.

Please inquire for price and availability.

Deposits and Policies

Our wedding deposit policy is $1500.00 at the time of confirmation. A second deposit of is required 60 days prior to the wedding. Should a wedding be cancelled, the first deposit is nonrefundable. Full payment is due two weeks prior to your scheduled function on the estimated guest number at that time. All payments are made payable by check, cash or money order. We do require a credit card number be on file at the time of final payment for any additional charges. Payment for such charges is due at the end of the reception. All cancellations must be done in writing.

The cost of all outside vendors (flowers, transportation, photographers, etc.) will be the responsibility of the client as well as any additional rental equipment necessary.

Final head counts and entrée selections require an accurate count and must be submitted 30 days prior to the function.

If no guarantee is received, the original count will be considered the minimum guarantee. The group will be charged the guaranteed number or the actual number served, whichever is greater. The guarantee is not subject to reduction after the final deadline. Pricing is based on a minimum guest count of 100 people. If party size is less than 100, further fees apply.

Menu items subject to seasonal availability.

Package with Complimentary Room

Wedding night accommodations for bride and groom are complimentary on their wedding night complete with sparkling wine and chocolate dipped strawberries. Wedding package room accommodations are subject to availability as our hotel takes reservations one year in advance. There is the possibility we could be sold out on the day of your wedding depending on the season. We will hold a room when we have a wedding package deposit. When a deposit is taken and we have confirmed a room, we need a credit card on hold for the room.

Alcohol Policy

Your guests may be asked for a valid photo ID at any time. We will not provide alcohol service to anyone without a valid photo ID. We reserve the right to refuse alcohol service to any individual or individuals that we feel puts our liquor license in jeopardy. We will not serve or allow service of any alcoholic beverage not purchased through the Tavern. Specialty wines may be brought in by the client only if pre-arranged in your contract and is subject to a per bottle corkage fee.

Miscellaneous

Early access to the rooms for decoration is subject to availability.

At the time of contract, it is the client’s responsibility to inform outside vendors that set up is be completed two hours prior to the event. Also, the meals for outside staff should be part of their agreement with you and included in your final head count for a reduced fee.