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Program Coordinator at the Graduate School of Business

Job Summary
Under the supervision of the Program Head and Program Manager, the Program Coordinator assists in the training delivery to provide direct, close-in support to faculty/resource person and participants before, during, and after actual training.

Aside from the above, he/she will provide training assistance for public training accounts handled by the Center.

Job Responsibilities

I. Program/Training Assistance
A. Pre-training tasks:
1. Coordinates with the Program Manager on course scheduling and RP assignment
2. Identifies support services requirements of the program/courses and coordinates relay to parties concerned
3. Prepares training rooms, equipment, supplies and ordering of meals prior to course run
4. Assists the resource person in the preparation of presentation materials and prepares the course handouts for participants prior to course run

B. Onsite assistance:
1. Assists the resource person during class conduct in the preparation of presentation materials and prepares the course handouts for participants
2. Monitors participants’ engagement in reference to attendance and course requirements submission
3. Observes the facilitator during class conduct and provide sound feedback using the faculty observation form or equivalent
4. Manages communication to and from the participants and the resource person during and after the course run
5. Facilitates examination to the participants as lead proctor

C. Post-Training Tasks:
1. Prepares a post course observation, evaluation summary and actual expense reports after each course
2. Prepares post-course documentation for successful participants who have completed the program and enforce graduation/culmination requirements
3. Checks the exam answers of the students based on the key to correction provided
4. Prepares a summary report of the exam results and be ready to provide sound observations and recommendations based on the results of the exam
5. Assists in the Application Activity and Project presentations in terms of preparation of materials and venue, documentation and other requirements of the Technical Adviser

II. Other related tasks:
1. Documents meetings related to partner unit
2. Works with the Program Manger in reviewing the course design and ensure incorporation of the feedback, revisions or updates
3. Sources reference materials to aid Course Designer in the development of the course design
4. Provides sound feedback and recommendations to improve the program and the processes
5. Provides related research/study results and analysis to improve the program and the processes
6. Performs other tasks as instructed by the Program Head and or Program Manager