Are responsible persons in your unit familiar with University-wide policies related to personnel management, financial matters, use of information and related technology, and regulatory compliance? (Reference: Utah State University Policy Manual)

5.

Are one or more individuals in your unit responsible for reviewing Banner financial reports on a monthly basis?

PERSONNEL

YES

PART

NO

NA

6.

Are up-to-date position descriptions on file for each employee in your unit?

Have procedures been established to ensure terminating employees return all University ID cards, keys, purchasing cards, equipment, petty cash or change funds, etc., and that IT personnel or system administrators are notified to remove all logon privileges to departmental and University computer systems? (Reference: Termination of Exempt and Non-exempt Staff Policy 399)

Is any cash collected stored in a secure location and deposited within three business days? (Reference: Utah Code 51-4-2)

19.

Are all gifts/donations promptly forwarded to the Advancement Office for processing?

20.

Does segregation of duties exist between employees responsible for cash handling? Specifically, is the person receiving the cash different from the person depositing and recording revenues, including overages and shortages?

Are principal investigators (PIs) familiar with effort reporting requirements to ensure that salaries charged to federal grants and contracts properly reflect the time and effort directed to the grant or contract activities?