After careful consideration of the process by which we made a
change to the meet format for the 2019 Western Zone (WZ) Age Group
Championship, we are asking your support as we move forward today
to rescind a vote we made at the 2019 Western Zone HOD meeting as
this agenda item, and ultimately the decision, was an out of order
decision based on the WZ Policies and Procedures.

The Situation: At the WZ Business
meeting (8/10/2018) it was decided and voted upon that we remove
the current 10&U 400 M Relays from the meet format as a way to
shorten the amount of competition time each day. There
was discussion, consideration, and voting about possible
alternatives, but the meeting ended with the participating
LSC’s voting to have the 10&U 400M relays removed for the
2019 format. This was part of the meeting
decisions/minutes that was moved forward to the Convention WZ HOD
meeting for ratification or overturn decision. At the HOD
Meeting, it was the WZ HOD decision to approve the Business Meeting
Minutes.

Then, at HOD Meeting it was introduced on the agenda to vote to
add 10 & Under Mixed Relays to the WZ Age Group
Meet. After our post-hoc review of the meeting and based
on WZ Policies and Procedures, this was an out of order motion to
put before the WZ HOD. This is a decision that should
come from the business committee meeting associated with the WZ Age
Group Meet and the only effort that can come from HOD on these
recommendations is either an approval of those minutes or a vote of
2/3 of HOD to overturn approval of those minutes and decisions.

In Summary;

1) The 10&U 400M relays as swum in
the 2018 meet will be eliminated for the 2019 WZAG Meet
Format.

2) The 10&U mixed 200M relays
will not be added to the 2019 WZAG Meet Format.

These decisions uphold the WZ Policies & Procedures
regarding meet format changes and other recommendations submitted
for WZ HOD ratification by those present at the 2018 WZ Business
Meeting, held on 08/10/18 in conjunction with the 2018 WZAG
Championships.