2015KCBS NEWS

Sept BOD Quick Notes minutes

September 13, 2013

Kansas City Barbeque Society

Board of Director's AGENDA

September 11, 2013

*The following Quick Notes reflect the actions taken at the Board of Directors Meeting on September 11, 2013 and will become the official minutes of that meeting approved by the board at its next scheduled meeting

Mike Budai, Concerns from organizer that the Kansas/Missouri area may have to many contest on the same weekend. A current contest lost 15 teams due to a new sanction contest and 4 other contest on the same weekend

McLouth is the older contest so it should be sanction

Wayne Lohman, that saturation of contest that Money does come into play

Dave Compton Motion to accept

Don Harwell Second

All say aye, No apposed

Motion Pass

Wayne Lohman

Marketing Committee

Merchandise

● Total August Sales: $9,035

Web

● Advertising sold for August: $1,905

● Added Aidrondack Grilling Pellets to Members Discount Page

● 502 members have opted in to receive Birthday emails

● 2,302 online entries for the KCBS Celebrity BBQ Bash contest

GABT

● 4 successful event activations in August: Wisconsin State Fair in West Allis, WI; Med City BBQ & Musicfest in Rochester, MN; 9th Annual Pepsi Wyomming State BBQ & Bluegrass Festival in Worland, WY; and Nugget Rib Cook-Off: Best in the West in Sparks, NV

CBJ Class at the world food championship in Las Vegas. Casting call 6 episode series will be made of spring or summer 2014 to promote completion food

Smithfield Ribs super series want request to have a KCBS license event the same weekend as Jack

Dave Compton

I would like to ask the Board's permission to start running small announcements in the BullSheet reminding our members about the upcoming applications for Grants in Aid and Charitable Grants. I would like these to be just a simple announcement letting everyone know that the applications will be posted in a couple of months and that the final date for them to be received in our office is by close of business March 15,2014 (or any other date that the Board decides).

I would also like to stress that all applications must be complete and on time to be considered.

We will have a few different versions of the final application to bring to the Board next month. Any Board member who has thoughts or suggestions on this is more than welcome to let me know.

All say aye, No apposed

Report accepted

I ask that this report be accepted

Don Harwell

CBJ Committee Report: September 2013, Chair – Don Harwell

As of the end of August; 54 Certified Barbeque Judging (CBJ) classes have been taught in 2013, two of those being international (Netherlands and England). There has been a total of 2451 Students, 1712 New Members, 720 KCBS Members.

KCBS has also had 20 Certified Table Captain (CTC) Classes with a total of 298 students.

The CBJ committee met on August 27th with discussion on the following to be presented to the BOD:

1. CBJ Shirts and Master Shirts.

Update: The new shirts are now available on the KCBS web site.

2. Discussion took place on the new pin to recognize CBJs judging 100 contests.

The committee likes the KCBS cooks 700 pin and would like to see the CBJs 100+ pin look similar.

1 100+ Contest

2 Second by Mike Peter

I motion that the CBJ 100 pin be created and ordered to look similar to the one shown above.

Second Mike Peters

All say aye, No apposed

Motion Pass

Secondly, I motion that the web site be changed to reflect the word “Master” beside a MCBJ member’s name and add “TC” and “100+” beside each name as applicable.

Second Randy Biglar

All say aye, No apposed

Motion Pass

3. The next CBJ Committee meeting is scheduled for September 24th.

Ad Hoc Committee: Comment Cards

The committee has three versions of Comment Cards for the board’s review.

I motion that the BOD vote on each of the three versions and the one with the highest votes be adopted and be put into use as quickly as they can be printed and distributed to the Reps. The BOD has been copied on the designs with this report. See Sept. 5th e-mail

Comment card style 2 was approved the BOD with some revision to the card.

Second Kim Collier

All say aye, No apposed

Motion Pass

Mike Budai

Score Committee

To date, we have now successfully run 129 contests using Score.

I ask the board to accept this report.

All say aye, No apposed

Report Accepted

Mike Budai

Technology

Activity Since Last Report:

1) Posted the August 14, 2013 board meeting recording to our website.

2) Performed maintenance and setup on two office workstations.

3) Updated office email accounts as requested.

4) Worked on removing closed session recordings.

I ask the board accept this report.

Seconds Jeff Stith

All say aye, No apposed

Report Accepted

Mark Simmons

Finance Committee

The finance committee moves that the August financials for KCBS be adopted as presented.

No additional motions at this time.

2013 Aug Financials.xlsx 2013 Aug Financials.xlsx

17K View Open as a Google spreadsheet Download

The strategic planning committee met on August 12 and August 26 discussing various issues. I wish to express my appreciation for all the committee members and their valuable input.

Number of members who signed up via the website= 253 (34 were families)

Number of New Members from Judging classes= 144

The membership committee did not have a chance to meet this past month. I will try to make something happen before our October meeting. I would like to get input from cooking team members about ways to increase cook awareness and membership. In visiting with Mike B, there is no easy way for the system to set a limit or number on competitions that a team has cooked (say 10 and less and 10 and more) to designate a lower level TOY. We also have "levels" of CBJ - CBJ, MCBJ, 100+ CBJ. I would like to see team levels or recognition. Currently we have 700+, 180, and TOY. While everyone has a chance for these, there should be other ways to recognize such as Head Cook who is also CBJ, Head Cook who is also Table Captain, Head cook who has cooked 10, 20, 30 events in a year. Team members who are also involved. Don H had suggested a "Pitmaster" designation a couple of years ago. I would appreciate any suggestions or ideas.

Recordings KCBS attorney informed us that we should not keep recordings indefinitely. That the recording should be to take proper minutes, once the minutes are posted that the recordings should be deleted. That the records of the meetings are the minutes for the meeting.

Don Harwell, the minutes are the official legal records that the recordings were never intend to be kept forever.