Tournament Management

Managing a club's tournaments can be a time consuming but core activity for many clubs providing much needed opportunities to play against a wide variety of players and update official ratings. GoClubsOnline allows the Club Administrator to offer on-line registrations for almost any design of a tournament. The list of tools (shown below) that GoClubsOnline provides is considerable. There are tools for managing the design and planning of tournaments and there are tools for managing the registration and operation of tournaments, including generating pairings.

Tournament Profiles

Tournaments always belong to a club and Club Administrators can add, edit, copy or delete tournament profiles for their club. CAs can:

View tournament summaries

View calendar

Add a new tournament

Edit an existing tournament

Choose a certificate for an existing tournament

Copy an existing tournament

Cancel an existing tournament

Path: Home>Clubs>Tournaments

When adding or editing a tournament, Club Administrators (CA) can specify all the attributes of a club tournament including:

the beginning and end dates when a tournament is available for on-line registration

Open, Handicap or both Open and Handicap tournaments

Normal, Team or Pair Go/Rengo tournaments

AGA rated or not

the number of rounds in each section

the duration

the lunch options

the entrance fees

members discounts

youth discounts

US citizenship required or not

On-line or face-to-face venue

payment methods

enable PayPal processing of fees due

Additional information about the tournament can be provided under description, prizes, location, airports, hotels, ground transportation, etc. etc. Most of this information about a tournament is presented to help registrants decide whether to attend and what arrangements they might need to make.

Preferences

Lock on this tournament

Unlock

View tournament profile

Edit tournament profile

Choose a prize certificate design and paper size

Choose a player badge design and paper size

Path: Home>Tournaments>Preferences

When a Club Administrator has access to multiple tournaments, perhaps for multiple clubs, it can be tedious to pick a tournament each time from the main menu. By locking on to one tournament, the CA bypasses the tournament selection page. Club Administrators can access the current tournament profile and separately choose a Prize Certificate from the 60 designs available or prepare badges for all players attending.

A selection of certificate designs available.

Reports

View TD list of attendances

View TD list of attendees with contact information

View WinTD list of attendances

View Registration Trends (see example above)

View Ratings Comparisons

View lunch orders

Email lunch orders

View finances

View AGA Fees Due details

Email AGA Fees Due details

Path: Home>Tournaments>Reports

Attendees' lunch orders can be collated and automatically emailed to a caterer of choice.

AGA dues and surrogate membership application forms can be easily generated for any one buying AGA 'products' at a tournament for forwarding to the AGA. The report also calculates the total due to the AGA for these products. Alternatively, all the details of players paying AGA tournament fees and buying AGA memberships can be emailed directly to the AGA.

Book-keeping

Record a new tournament transaction

Edit|View|Delete tournament transactions (P&L statement)

Reconcile unreconciled tournament transactions

Reconcile all tournament transactions

Analyze tournament transactions by category

Chart tournament transactions by category

Export tournament transactions (.csv)

View tournament sales

Analyze tournament sales by product

Chart tournament sales by product

Path: Home>Tournaments>Book-keeping

The book-keeping functions that work specifically with the tournament can work with money transactions captured during check-in as well as other recorded tournament related incomes and expenses. The tournament's Profit & Loss statement is also available.

The sales functions show breakdowns for different types of fees 'purchased': club memberships, tournaments and AGA fees for the current tournament.

The same set of book-keeping functions can be accessed for the club's finances as a whole.

Attendees

Add

Edit

Delete

Email all

Create individual player badges

Create player badges for all attendees

Path: Home>Tournaments>Attendees

Sometimes attendees will incorrectly register for a tournament. The tools under Attendees allows the CA to fix any problems, add on-site registrants or edit their existing registration. Player badges can be prepared for all attendees or individual badges can be printed when needed.

Teams

View teams

Add a team

Assign players to teams

<team 1> - Edit | Delete | Email team members

<team 2> - Edit | Delete | Email team members

... - Edit | Delete | Email team members

Path: Home>Tournaments>Teams

If the tournament is a Team Tournament, the tools for managing Teams will show allowing the CA can manage all aspects of the teams.

Pair Go/Rengo Teams

Add a team

Assign players to teams

View a team profile

Edit a team profile

Delete a team

Path: Home>Tournaments>Pair Go/Rengo Teams

If the tournament is a Pair Go/Rengo Tournament, the tools for managing Pair Go/Rengo Teams will show allowing the CA can manage all aspects of the teams.

Operations

Check-in

Manage Open Section Pairings

Manage Handicap Section Pairings

Record winners

Create individual prize certificates

Create all prize certificates

Path: Home>Tournaments>Operations

The check-in process, usually done on the day of the tournament, records actual attendees and allows the Club Administrator to record any payments due. Multiple check-in stations can be set up for large tournaments.

Depending on the format of the tournament, pairings for either an Open Section or a Handicap Section can be prepared using our Integrated Pairings module. This module is managed in its own separate area for the execution of any section of a tournament; managing rounds, pairings, byes and tracking results.

After all the tournament rounds have been played, the CA can record who won what for dynamic generation of a winners report available to all subscribers and print prize certificates to hand out as awards!

Export to Pairings Programs

AGATHA - [info] L, M, W

GoDraw - [info] W

MacMahon - [info] W

MGA GoTD - [info] L, M, W

OpenGotha - [info] L, M, W

PyTD - M, W

WinTD W

Path: Home>Tournaments>Export to Pairings Programs

This section also allows the CA to export a list of players for importing into an ever increasing number of stand-alone pairings program. L, M and W represent the operation system (Linux, Mac OSX, Windows) of the pairings program. Additional options may be available depending on the pairings program chosen. The [info] links to the developer's web site where available.

Dashboard

View tournament income & expense trends

View tournament kyu & dan attendance trends

View tournament youth & adult attendance trends

View tournament registration trends

View tournament AGA fee trends

Path: Home>Clubs>Dashboard

Included in the club's Dashboard, there are functions to dynamically generate charts for side by side comparisons of tournaments. By analyzing this data, club volunteers may be able to identify improved ways to offer and manage tournaments in the future.