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Qualities or Traits of Office Assistant

An office assistant must follow the following qualities to uplift the personality and to perform assigned task efficiently:

Personal appearance

Personal appearance refers to the outlook of the assistant. The appearance of the assistance should be good- looking, neat and clean, well-fitted dress and good health. The appearance of assistance must be attractive because it gives a deep impression to the visitors and customers.

Cleanliness

Cleanliness is also important for office assistance. Not only wearing new clothes make you attractive, you need be neat and clean. Cleanliness helps to keep the body healthy. Assistant should bath daily, wear the spotlessly clean dress, cut nails, brush teeth and wear polished shoes to be neat and clean. This will increase impression of the assistance.

Speech

The act of talking and dealing with the visitors and customers is known as speech. Speech preserves the impression that was created by the appearance at fight look. There must be politeness in a assistant. The assistance should talk gently and respectfully to the visitors and customers. The assistance should not get angry and temper while talking in the difficult situation.

Faithfulness

Administrative assistants are right in the middle of all conversations, business deals and other communication floating around the office. However, being privy to an abundance of information, confidential or meaningless, comes with great responsibility. A great assistant knows not to disclose information regarding client or business matters, and employers will also look for someone that stays out of personal gossip with others in the office. He should be faithful, loyal, honest and sincere to the organization.

Tactfulness

The office assistance should be tactful to solve problems, handling people and doing official jobs in a proper manner even in a difficult situation and new environment. The office assistance must be able to tact the new environment, problems, and people patiently. The tactful office assistance uses his experience, knowledge and ideas to solve problems and satisfy people.

Learning habit

The office assistant should have a keen interest in learning new things so that he could deal with the changing environment. The learning new things helps to develop skill and efficiency. The office assistant should have learning habit to grab new things for adjusting in the changing environment.

Politeness

The office assistant must be polite as it costs nothing.The way of office assistant behaving and dealing with visitors and customers should be polite, sweet respectful and kind. The behaviour of assistant helps for keeping the good relation between the people both inside and outside of the organization. The valuable asset of the office assistant is their behaviour.