Search form

Reserving Rooms in Tidewater

Planning an event? Inviting a speaker? Need a classroom for an extra study session? You can reserve rooms in the Tidewater Building and some other university facilities through the VEMS system.

Rooms can generally be reserved for use between 8:00am – 9:00pm, based on room availability, with some exceptions for holidays and other times the building may be closed. If you need space outside of this time period, you must get prior approval from the Dean’s Office.

Reservations should be made at least 48 hours in advance. If your request falls within 48 hours, see contact information below.

Events where food is served as well as all events in the Diboll Gallery and Auditorium will require clean up following the event. An approved interdepartmental transfer for cleaning services is required one week in advance of the event.

Who may reserve a room in the Tidewater Building?

Both school-affiliated members and non-affiliated persons may reserve rooms, but there are different guidelines for each event type.

Student, faculty, or staff events which are part of the course of regular university business.

Events conducted by student groups officially recognized by and registered with the university.

University-sponsored events that are controlled and/or funded by the university and serve to primarily benefit the university or the school. The sponsoring entity must have a strong presence at the event (and have applicable dean or department head approval).