Grants Management

University Grant Seeking Procedures

If you are thinking about writing a grant, there are a few simple steps at Shawnee
State that need to be followed.

Finding potential funding sources: Once you have developed your idea, contact the GMO if you need assistance in researching
potential grant-makers. Once identified, take time to become familiar with the funding
agent, with their eligibility requirements, and with the specific requirements of
the agent’s Request for Proposals. Establish a contact person within the organization
who can provide information and insight that will be helpful in developing your proposal.

Required: Preparation of the “Notice of Intent to Apply” form - Now that you have found a funding agent and have read the Request for Proposals,
the on-line “Notice of Intent to Apply” form must be submitted. Completion and acceptance of this form assures you that appropriate
offices and departments within the University are aware and supportive of your grant
seeking efforts.

Required: Budget Approval by the Office of Finance and Administration – Once you submitted
your Notice of Intent to Apply, you will be contacted by the Grants Management Office
and a grants accountant. Before the final draft of your grant is complete, the budget
and budget narrative must be approved by the Office of Finance and Administration.
These documents, along with a brief summary of the proposed grant activities must
be reviewed and approved by the Vice President of Finance and Administration before
the grant will be submitted to the funding agent. Please keep in mind that budget
review and approval is time consuming, so establishing communication early on with
the assigned grants accountant is very important.

University policies: As you develop your proposal idea, become familiar with Shawnee State University
policies that govern grants and research projects. These grant and research-related policies are available on this website.