Remember The Milk / Forums / Tips & Tricksrememberthemilk.comRemember The MilkShare your tips and tricks for using Remember The Milk.alic022014-12-19T03:47:18Z2014-12-19T03:47:18Z2014-12-19T03:47:18Ztag:rememberthemilk.com,1995:forum-tips-topic-18596-reply75989Reply to Keeping track of waiting for items<p><b>alic02 (Pro)</b> says:</p><p>The smart list search word is "expect"</p>alic022014-12-19T03:46:22Z2014-12-19T03:46:22Z2014-12-19T03:46:22Ztag:rememberthemilk.com,1995:forum-tips-topic-18596-reply75988Reply to Keeping track of waiting for items<p><b>alic02 (Pro)</b> says:</p><p>I do something similar. I have a smart list. In the task title I have "expect" and the date initiated eg "20141218". I then click the due date for the date I expect the response.</p>alic022014-12-19T02:13:49Z2014-12-19T02:13:49Z2014-12-19T02:13:49Ztag:rememberthemilk.com,1995:forum-tips-topic-8331-reply75987Reply to RTM for meetings: agendas, minutes, & follow-up<p><b>alic02 (Pro)</b> says:</p><p>At a business meeting sometimes the implications of one item overlap on another item so they are discussed together. This means that there is uneven progression through the list.<br/><br/>Today I used a smart list and as an item was completed i ticked it completed and it disappeared from the list.<br/><br/>It made remaining items highly visible, instead of being in amongst completed items, and it was a great feeling to see the list get smaller as items were completed.<br/><br/>Does anyone know if it is possible to export the agenda plus notes to Word or Excel?Otherwise I will have to copy and paste.<br/><br/></p>andrewgodfrey2014-12-16T21:42:47Z2014-12-16T21:42:47Z2014-12-16T21:42:47Ztag:rememberthemilk.com,1995:forum-tips-topic-18596-reply75981Keeping track of waiting for items<p><b>andrewgodfrey (Pro)</b> says:</p><p>I've been a long time user of getting things done (GTD) and have recently made the move to RTM after using notepad for a couple of years. <br/><br/>The one thing I've really missed from using notepad was the ability to time stamp my 'waiting for' list items using F5 hotkey. I find that time stamping 'waiting for' items, especially when it has involved sending an email, helps me dig out the email much quicker to then chase the actioner. <br/><br/>RTM doesn't seem to have a function to sort or show the time and date a task is created. However, a way around this is to use the ^today smartfilter when you create the 'waiting for' task along with tagging it with something like #wait. I combine this approach with the individual's name at the beginning, for example: <br/><br/>"Barry C - return revised budget forecast #wait ^today"<br/><br/>I then have a saved search for #wait which lists all my waiting for items, who the actioner is and the day I requested the action. I can then sort this list by date or by the actioner (sort by task name).<br/></p>blesserx2014-12-08T10:34:30Z2014-12-08T10:34:30Z2014-12-08T10:34:30Ztag:rememberthemilk.com,1995:forum-tips-topic-18586-reply75957Keep track for someone you care<p><b>blesserx</b> says:</p><p>I'm a Christian and we have a lot of members in our fellowship of the local church.<br/><br/>I created a list for members of the fellowship, my close friends, and family members. For every person I create an list item with his/her name.<br/><br/>Every time I contact one of the member, I would ask if there is anything I need to pray for him/her. He or she might tell me that something I should pay attention in his/her life. (Sickness, family issues, school exams, etc.,). <br/><br/>Then I log those information I got as a new note. RTM is very good that it can store many notes in one item.<br/><br/>I also use priority and tags to mark most important person or something special with their situation.</p>blesserx2014-12-08T10:21:31Z2014-12-08T10:21:31Z2014-12-08T10:21:31Ztag:rememberthemilk.com,1995:forum-tips-topic-15484-reply75956Reply to Use IFTTT and RTM to be more productive<p><b>blesserx</b> says:</p><p>+1 for IFTTT integration!</p>jehnaz2014-12-06T23:09:17Z2014-12-06T23:09:17Z2014-12-06T23:09:17Ztag:rememberthemilk.com,1995:forum-tips-topic-12995-reply75951Reply to Super Smart Shopping Lists using "repeat after"<p><b>jehnaz (Pro)</b> says:</p><p>Great! Thanks for the tip just noticed this now.</p>jehnaz2014-12-06T22:38:54Z2014-12-06T22:38:54Z2014-12-06T22:38:54Ztag:rememberthemilk.com,1995:forum-tips-topic-18582-reply75950Replace Sticky Notes with RTM<p><b>jehnaz (Pro)</b> says:</p><p>Have you ever had so many Sticky Notes stuck all over your desk and on your walls and lost track of them all???<br/><br/>Well, the solution is to use RTM to manage them. I have created a list called "Notes" and anything I come across that I would like to remember for future reference I just create a task in the Notes list with task title being the note description. And additional information added in the notes area of that task.<br/><br/>Added benefit is that RTM can remind you of any note you wish to be reminded of. Plus, you can have many notes within a note because RTM allows you to create unlimited notes within a task! Cool huh?<br/><br/>I no longer see myself using Sticky Notes because I always have RTM with me everywhere (my phone, my computer, my tablet, etc). And of course, you never have to worry about losing any notes ever again!<br/><br/>A few examples of notes you can have are: Phone numbers you want to remember, Car information, Bookmarks with URL links, etc. The possibilities are endless :-)</p>lillgu2014-12-03T04:00:00Z2014-12-03T04:00:00Z2014-12-03T04:00:00Ztag:rememberthemilk.com,1995:forum-tips-topic-15484-reply75945Reply to Use IFTTT and RTM to be more productive<p><b>lillgu (Pro)</b> says:</p><p>+1 for IFTTT integration!</p>raybouk2014-11-29T23:21:50Z2014-11-29T23:21:50Z2014-11-29T23:21:50Ztag:rememberthemilk.com,1995:forum-tips-topic-15484-reply75929Reply to Use IFTTT and RTM to be more productive<p><b>raybouk (Pro)</b> says:</p><p>+1 for IFTTT integration</p>carolsher2014-11-29T11:57:58Z2014-11-29T11:57:58Z2014-11-29T11:57:58Ztag:rememberthemilk.com,1995:forum-tips-topic-18572-reply75925Reply to Holiday gifts made easy with Remember the Milk<p><b>carolsher</b> says:</p><p>PS I forgot to say - as I complete a gift, I tag that gift as "DONE"<br/><br/>Then I can create a smart search for my shopping list:<br/>list:xmas-2014 and NOT tag:DONE</p>carolsher2014-11-29T11:46:26Z2014-11-29T11:46:26Z2014-11-29T11:46:26Ztag:rememberthemilk.com,1995:forum-tips-topic-18572-reply75924Holiday gifts made easy with Remember the Milk<p><b>carolsher</b> says:</p><p>I've been using Remember the Milk to help me manage my Holiday gift shopping for a number of years now.<br/><br/>This is how it works.<br/><br/>First of all, I have a task list called "present ideas"<br/><br/>This is a list of ideas for gifts that I keep up to date through the year. Ideas for specific people are tagged with that person's name. Ideas - such as "woolly hats" - that might suit a lot of different people are tagged as "general". I use the notes feature to store more details about the idea, such as particular styles of hat, shops to visit or links to websites.<br/><br/>At the start of my Christmas shopping each year, I create a list, e.g. "xmas-2014". This list will contain an entry for each person I want to give a gift to, with the recipient's name at the start of the subject line.<br/><br/>I use my "present ideas" list to help me populate this list with gifts for each person. But when I haven't yet got an idea for that person, I create an entry just containing their name. This helps me to focus on them and start coming up with ideas.<br/><br/>I can then easily create tags to help organise my shopping trips, or to let me see what status a gift is currently at, for example "local-bookshop" or "on order".<br/><br/>So whenever I am out and about, I always have my list with me on my phone and can make the best use of any quick shopping opportunities. Or for really hard-core trips into the shops, I print out the list so I can scribble on it as I go around.<br/><br/>I end up with a handy archive of the gifts I gave each year, which makes it easier not to give people the same thing over and over again!<br/><br/>Happy Holidays everyone!</p>cfgauss2014-11-27T05:46:15Z2014-11-27T05:46:15Z2014-11-27T05:46:15Ztag:rememberthemilk.com,1995:forum-tips-topic-590-reply75918Reply to <b>Tips:</b> Useful searches<p><b>cfgauss (Pro)</b> says:</p><p>I can't get the "before" syntax to work. E.g.<br/><br/>due: "1 day before today"<br/><br/>and<br/><br/>due: "1 day after today"<br/><br/>both give tomorrow's tasks.. How do I reference time in the past?<br/><br/>I'd like a "last week's" task list, similar to @thomas.kerstens.<br/></p>sgri2014-11-25T13:21:19Z2014-11-25T13:21:19Z2014-11-25T13:21:19Ztag:rememberthemilk.com,1995:forum-tips-topic-18568-reply75915RTM Dashboard<p><b>sgri</b> says:</p><p>I created a smart list which I can use as a quick dashboard on my tasks. In one list it allows me to see what tasks are overdue, due today, and due tomorrow<br/>The search criteria is: dueBefore:tomorrow+1</p>skonovalov2014-11-24T23:22:28Z2014-11-24T23:22:28Z2014-11-24T23:22:28Ztag:rememberthemilk.com,1995:forum-tips-topic-18566-reply75911My way of working with RTM<p><b>skonovalov</b> says:</p><p>Hi, my name is Sergey. I'm an entrepreneur from St. Petersburg in Russia.<br/><br/>I've been using RTM for several years, and through that time I've built a handy system of organization of actions. Would like to share with you the way I plan and process my actions.<br/><br/><br/>INBOX<br/><br/>Since I read "Getting Things Done" by David Allen, I store nearly nothing in my memory, leaving all incoming notes, reminder, comments, ideas into my lists. RTM mobile app inbox is a perfect place for that. If you get a habit to process your inbox every day, this will make your life a lot happier and easier, as you will never forget. Later you can edit each task or move it to other locations like Evernote or some documents. <br/><br/>Just give it a try and you'd probably never turn down.<br/><br/><br/>WHEEL OF LIFE<br/><br/>Traditional model of "Wheel of Life" has 6-7 spheres of your life that you have to pay attention to. I found it too complicated and reduced them to just four:<br/><br/>ME - personal development, health;<br/>BUSINESS - finance, professional development, projects;<br/>MILIEU - family, friends, society;<br/>LIFE - fun, hobbies, traveling;<br/><br/>I have created a list for each sphere and put my actions accordingly. When you see that you have too much actions in just one sphere and nothing in others it is a clear sign to balance your life and add more from other spheres. This way I made myself more committed to my family and photography as a hobby, when I saw my list was full of business and personal actions only.<br/><br/><br/>CONTEXT<br/><br/>Grouping actions into batches really saves time and reduces multitasking. Contexts help to do that with ease. For example, for every phone call I have to make I put a tag "c-phone". When I'm in a car I just filter these tasks and talk through loudspeaker, calling several people in a row. It also reduces stress, when you cant get through and have to switch to other task meanwhile. When you have a list, you do calls one by one. Even if some contact is not available, you just get to the next and then in the end can return.<br/><br/>My context tags include "c-computer" for work and emails that I cannot do on my mobile device (for example, that requires editing large tables or use of some special software), "c-outdoors" for actions when I'm outside in the city.<br/><br/>I assign context tags when adding tasks to RTM.<br/><br/><br/>LOCATIONS<br/><br/>Locations made my life really easier. When I plan to take something to my parents or take from them, discuss with partners in the office I use locations. If geo-tracking is switched on on you device (it is on by default), you will get push notifications about tasks nearby.<br/><br/><br/>OBLIGATIONS<br/><br/>As I always forget to track when I give or get something, I faced several times with a problem of risk with my relationships with other people because of that. Now I use an extremely simple way to keep that. In a separate list I make records what I've received and what I've given.<br/><br/>John Appleseed &gt; "Atlas Shruggled" book<br/>Jack Smith &lt; 30 USD<br/><br/>The arrow shows direction: from person means I need to get that, to person means I need to give.<br/>In these two samples I need to take back my book from John and get 30 bucks to Jack.<br/>You can also add notes or deadlines to these obligations which makes you an extremely organized and respected person. It is that simple. <br/><br/><br/>SHOPPING LIST<br/><br/>RTM turned out to be very handy tool to manage shopping list. As my phone is always nearby, I always put an item into shopping list once I notice I really need to buy it next time in the supermarket. My girlfriend always amazed how I do remember all these small things. But I don't, I just put them into a list called "Store" and check it once I'm there. Sometimes I just add an item, sometimes I put the section before, for example "GROCERIES - Sugar" or "CHEMICALS - Cleaning agent for kitchen".<br/><br/>When I sort items by name I get hem listed in order of sections, so every section of store I visit just once and save plenty of time.<br/><br/><br/>BACKLOG<br/><br/>This list called "Someday-Maybe" earlier, but I decided to rename it to be shorter. Here I put all actions that I probably will do, but not yet sure when and where. To be honest, I rarely check this list, but it just makes me feeling really good that for every idea that I have to postpone there is a special place and I can go there anytime for inspiration. Think of this list as of a "Like" button for your ideas and thoughts. <br/><br/>I highly recommend you NOT to prioritize this list and avoid setting due dates for actions inside of it.<br/><br/><br/>Please note that your items should be actions, not a complicated goals with lots of subtasks. When you have a simple action to do, it is easier for you to start and easier to complete it. We all procrastinate when it is not clear what exactly to do with a given task. However when it is decomposed into simple actions we can easily execute all of them.<br/><br/>Hopefully you enjoyed the post and found at least one useful idea to make your life better and more organized. Feel free to share your own experience with me and make suggestions.<br/></p>andrewski2014-11-24T14:02:49Z2014-11-24T14:02:49Z2014-11-24T14:02:49Ztag:rememberthemilk.com,1995:forum-tips-topic-17506-reply75910Reply to Syncing RTM with BusyCal<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi rdsalemi,<br/>Sorry for the delay in responding. I'm not familiar with BusyCal, but our iCalendar (Events) feeds don't include undated tasks, so you may want to try subscribing with an iCalendar feed (not the Events, so it will include your tasks as todo items, including undated ones).<br/><br/>I'm not sure if that will work for other reasons, but at least your tasks will be included. :) Hope this helps! </p>gstoel2014-11-17T13:59:21Z2014-11-17T13:59:21Z2014-11-17T13:59:21Ztag:rememberthemilk.com,1995:forum-tips-topic-18549-reply75887Keeping track of team activities<p><b>gstoel (Pro)</b> says:</p><p>I like to keep track of what my team members are working on. Unfortunately they don't use RTM yet - however I can still use RTM to stay on top of things. <br/><br/>I have a list called Team where I put all the tasks in. Each task gets tagged with t_xxx where xxx is my team members first name. <br/><br/>Example: t_john, t_suzy, etc.<br/><br/>Once a week I can go through the list, or when I am speaking to one of my team members about progress/resourcing I can jump to that tag straight away...<br/><br/>Simple, but effective...</p>jasoncomely2014-11-02T01:44:35Z2014-11-02T01:44:35Z2014-11-02T01:44:35Ztag:rememberthemilk.com,1995:forum-tips-topic-13963-reply75847Reply to Solved problem with no attachments for tasks in RTM<p><b>jasoncomely (Pro)</b> says:</p><p>Awesome stuff! Thanks from Canada (which is also cold this time of year).</p>rolii2014-11-01T22:10:49Z2014-11-01T22:10:49Z2014-11-01T22:10:49Ztag:rememberthemilk.com,1995:forum-tips-topic-18533-reply75845Archiving (and unarchiving) lists for seasonal projects<p><b>rolii</b> says:</p><p>Twice a year I have to go back to a couple of lists that remind me of a bunch of things that need to get done during those months. Now, I don't keep these lists together with the ones I use day-in, day-out since that might be a little distracting and like I said, these are lists I only go to on a couple of occasions during the year.<br/><br/>Come late November, for instance; what I do is I go to Settings, then click on the Lists tab and select the list I need to bring back to life. In this case I unarchive my list named "End of the year", and when I go back to Tasks I'll see it filled with a bunch of completed tasks (said tasks were completed the previous year, of course). Next, I select all of the tasks on the lists and click the "Uncomplete" button. I simply enter new due dates for each of these tasks and I'm ready to face all of my end-of.the-year tasks.<br/><br/>When I'm done with them (usually by late December or early January) I go back to settings, select my seasonal list and click on "Archive" to keep it neatly tucked away til the following year. This helps me keep an uncluttered Tasks page, free of lists I know I won't be looking at for several months. <br/><br/>Hope you find this useful and that it helps you remember the milk and everything else your life revolves around. </p>nilzwil2014-10-31T00:54:10Z2014-10-31T00:54:10Z2014-10-31T00:54:10Ztag:rememberthemilk.com,1995:forum-tips-topic-18527-reply75835Holidays - the Unpacking List!<p><b>nilzwil</b> says:</p><p>What to take on a trip or holiday? Sometimes I take a trip for a specific activity, cross-country skiing in Norway, a Summer cycling trip, sailing, and so forth; at other times it might be more of a general holiday, a cruise, for instance. You pack what you anticipate you need, hopefully you use a RTM list or create one. I suggest that the discipline that rewards however is on the return. Use RTM, if you didn't before, to create a list now, The Unpacking List! What you took and more importantly what you actually used or review the packing list if you employed one at the outset. Was their something it would have been really helpful to take next time? Then in the future, you have what you actually used, and include whatever it made sense to take along - maybe you didn't use that first aid kit but ..! However you now can dump the unnecessary extras. Furthermore, you don't find yourself trying to source locally some essential item or other - for future trips your list is now ready made.</p>linsybyster2014-10-27T18:54:06Z2014-10-27T18:54:06Z2014-10-27T18:54:06Ztag:rememberthemilk.com,1995:forum-tips-topic-16953-reply75816Reply to Keeping track of produce<p><b>linsybyster</b> says:</p><p>This is a great idea! Smart way to reduce food waste.</p>julio.bree2014-10-22T12:03:12Z2014-10-22T12:03:12Z2014-10-22T12:03:12Ztag:rememberthemilk.com,1995:forum-tips-topic-16873-reply75804Reply to Organizing your move with RTM<p><b>julio.bree (Pro)</b> says:</p><p>thank you very much! :)</p>emily2014-10-22T03:54:25Z2014-10-22T03:54:25Z2014-10-22T03:54:25Ztag:rememberthemilk.com,1995:forum-tips-topic-16873-reply75802Reply to Organizing your move with RTM<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Julio,<br/><br/>This is a super handy tip for anyone moving house -- thanks for sharing this! :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/10/tips-tricks-tuesday-moving-house-with-a-list-of-tasks/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.</p>tusharvartak2014-10-21T12:31:35Z2014-10-21T12:31:35Z2014-10-21T12:31:35Ztag:rememberthemilk.com,1995:forum-tips-topic-1529-reply75798Reply to RTM Dashboard Widget now available<p><b>tusharvartak</b> says:</p><p>:( does not work with Yosemite 10.10</p>hshintampa2014-10-20T15:27:24Z2014-10-20T15:27:24Z2014-10-20T15:27:24Ztag:rememberthemilk.com,1995:forum-tips-topic-18333-reply75796Reply to Follow up for business<p><b>hshintampa (Pro)</b> says:</p><p>Thank you for sharing. I will look to see how I can implement your idea for my real estate business. Certainly for follow up with prospects but also to lay out a schedule of important dates once under contract with a buyer or seller. Thanks again. </p>mxq2014-10-19T08:51:26Z2014-10-19T08:51:26Z2014-10-19T08:51:26Ztag:rememberthemilk.com,1995:forum-tips-topic-18509-reply75791Have a fortune cookie!<p><b>mxq (Pro)</b> says:</p><p>In books, movies, and daily conversations, you may encounter phrases of wisdom that you want to keep in your mind. There is a good way. <br/>Make a special List named [Cookies], for example, and write the phrase as a task in the list. In order to distinguish it from other tasks, put [cookies] at the top of the task name. Then set it to repeat every XX days. If XX is enough long such as 88 days, for example, you may read the beautiful phrase that you have almost forgotten, as if a long lost friend.<br/><br/>Here are examples of my favorite cookies that I picked from in-flight movies.<br/><br/> [cookie] Everything will be all right in the end. If it's not all right, it is not yet the end. <br/><br/>[cookie] The world is a playground. You know that when you are a kid but somewhere along the way, everyone forgets it.<br/><br/>---<br/>In a few years ago, when programmers were using dumb terminals, fortune cookie was a very popular command automatically executed when they log-in/off UNIX. Bob may know it. <br/><br/></p>niek632014-10-17T07:52:03Z2014-10-17T07:52:03Z2014-10-17T07:52:03Ztag:rememberthemilk.com,1995:forum-tips-topic-18504-reply75783Using the ipad-app Drafts4 to quickly send new to-do's to RTM<p><b>niek63 (Pro)</b> says:</p><p>I use the app Drafts for making notes on my ipad (I mostly work on the ipad).<br/><br/>This week launched Drafts4 (for a review see http://www.macstories.net/reviews/drafts-4-review/). A great new feature is the ability to fully customize the extended keyboard.<br/><br/>Because I use RTM (also) a lot, I customized the keyboard with the keys ^ , !1, !2, !3, #work and #home. <br/><br/>In Drafts you als can make Actions (an automated workflow). On top of my actions is the action ‚Send to RTM’.<br/><br/>So now I can make really fast a new to-do in Drafts; with three tabs on three keys ( for example ^(date) !1 #work ) I add the parameters for RTM and then I give it the action ‚Send to RTM’.<br/><br/>Done. <br/><br/>For me it works very well. And fast :-) </p>vincentvandalon2014-10-11T13:31:03Z2014-10-11T13:31:03Z2014-10-11T13:31:03Ztag:rememberthemilk.com,1995:forum-tips-topic-18496-reply75768Due dates for entire lists and an overview without too much clutter<p><b>vincentvandalon (Pro)</b> says:</p><p><b>My system</b><br/><br/>To organize the things that I need and want to get done I use a structure loosely based upon the getting-things-done (GTD) philosophy (<a rel="nofollow" href="http://en.wikipedia.org/wiki/Getting_Things_Done">http://en.wikipedia.org/wiki/Getting_Things_Done</a>). For a large part I need to keep track of tasks that can be split into several actions, these are projects. On the other hand, there are tasks that have only require a single action for completion. These single action tasks are categorized, examples of such categories are: chores-home, errands-home, chores-work. A significant part of the actions have a due date. In some cases entire projects have a due date, this not an option in RTM but as I will show there is an elegant solution for this. Most actions also need a certain context such as @grocerystore, @diystore, @office, or @boss. Task depending on someone else are labeled with the context “waitingFor”.<br/><br/>For my day to day work, I like to have two views on my todo-actions. (1) It is vital that I have an overview of the tasks that need to be completed in the upcoming week combined with the “waitingFor” actions. If there is a project with a due date, the overview should only show the project name, the items on the list should not show up on this list. (2) I want to keep track of all the projects from a higher level, showing the projects that for example got stuck or that I forgot about. Therefore, I also need an overview of all the projects with as little clutter as possible. Looking at the lists in the RTM app or website will not work since this also shows the categories, Inbox, Sent, and smart searches.<br/><br/>To make this more tangible, let's look at a couple of examples of projects and items that I have to manage:<br/><br/> I need to organize a meeting as a member of an alumni board. The project “Alumni association” has the following items:<br/>- Send invitation to members, due Friday. <br/>- Confirmation room reservation, waiting for response of the venue.<br/>- Brainstorm about new activities.<br/>The project “Migrate webserver” is due Friday. None of the tasks need to be done first but everything on the list needs to be done before Friday. Items in this project are:<br/>- Restructure DNS<br/>- Copy files<br/>Then I have a chore that need to be done:<br/>- Clean kitchen<br/><br/><b>Using Remember The Milk for my system</b><br/>I will now describe how I tried to implement this system in RTM and demonstrate how the three examples fit in. The trick to solve the due date problem on lists/projects is to add an item |projectName| to the project-lists and tagging this with #projects. This project-name item can then be given a due date if needed. With smart searches this enables me to make the overviews I described above.<br/><br/>The projects and categories in my system are represented by lists in RTM. The categories crucially do not get this “|projectName|” item keeping them out of the project overview. The contexts mentioned before are implemented as labels. The two overviews are implemented as two smart lists named predictably “overview” and “projects” (see also the example below). The “|projectName|” item is key in being able to put an entire lists on the “overview” list, which is done simply by giving this “|projectName|” item a due date. To wrap up I will discuss the two examples and how they work in RTM. Both the “Migration” project and “Alumni association” are projects and have lists that look like this:<br/><br/>List “Migrate web server”<br/>- Copy files<br/>- Restructure DNS<br/>- |Migrate web server| ^Friday <br/>List “Alumni association”<br/>- Send invitation email ^Friday<br/>- Confirmation room reservation #waitingFor<br/>- Brainstorm about new activities<br/>- |Alumni association|<br/>List “Chores-home”:<br/>- Clean kitchen<br/><br/>Smart list overview -- search “dueBefore:"5 days of today" or tag:waitingFor”:<br/>- |Migrate web server|<br/>- Send invitation email <br/>- Confirmation room reservation <br/><br/>Smart list projects -- search "tag:projects” :<br/>- |Migrate web server| <br/>- |Alumni association|<br/>- Not showing the “Chores-home” or "Inbox" list though!<br/></p>bryanmtmorrison2014-10-09T15:27:49Z2014-10-09T15:27:49Z2014-10-09T15:27:49Ztag:rememberthemilk.com,1995:forum-tips-topic-18491-reply75756Repeating tasks with unpredictable frequencies (like events calendars)<p><b>bryanmtmorrison</b> says:</p><p>I like seeing what's happening in town, so I set up a task to check various local events listing—e.g., “Check Museum of Contemporary Art’s events calendar". I made each of these repeating tasks, but since these listings aren't updated at predictable intervals, I was struggling with how to make this work.<br/><br/>I'd check an events listing, note the latest date that it covered, mark the task complete in RTM, and then change the due date of the new occurrence to that latest date from the listing (or shortly before), so I'd be prompted to check back then. This worked pretty well, but depending on the Smart List I was looking at, the new occurrence often wouldn't show up and I'd have to change views to find it.<br/><br/>So here's what I finally figured out: I set each task to repeat "after 1 day" and tagged them "repeatwhen". Then I added the following to the end of each of my Smart Lists: "OR (tag:repeatwhen AND added:today AND due:tomorrow)". Now when I've read all the events on a calendar, I mark that task complete, and the new occurence pops right up for me to set the new due date.</p>grant2014-10-09T01:17:19Z2014-10-09T01:17:19Z2014-10-09T01:17:19Ztag:rememberthemilk.com,1995:forum-tips-topic-18490-reply75754Pressuring yourself into forming daily habits<p><b>grant (Pro)</b> says:</p><p>Recently I've been using Remember the milk to build some habits that I've had more or less a hard time building (either because of forgetfulness or laziness).<br/><br/>For example, I try to take Omega 3 supplements every evening before dinner, but sometimes I forget.<br/><br/>I also try to meditate every day, but some days I find watching an episode of Friends on Hulu much more appealing. Having a task asking if I meditated gives me the small nudge I need in order to sit down and clear my mind.<br/><br/>So this is my setup:<br/><br/>1. Create a new list named "Habit Building"<br/>2. In this list, enter all the habits you wish to get into, in the form of a question. For example, "Did you meditate?", and "You took Omega-3 before eating dinner... right?" (or however you can phrase it as to up the guilt-factor)<br/>3. Set the tasks to repeat daily, with the due date set to 3 months from now; this way, these tasks won't clutter up your Today and This Week lists. <br/>4. Create a task named "Check habits" Make it repeat daily and due today, with the time set to about 10 minutes before you usually to go to bed. <br/><br/>And this is the execution:<br/><br/>1. Wait for your "check habits" task to show up at night to remind you to review your habits.<br/>2. Open the task and complete it<br/>3. Review your lists of habits. Allow yourself the "reward" of completing the items you succeeded in doing. <br/><br/>I find myself more motivated, because if I don't meditate, I have Bob T. Monkey to answer to later that night! <br/><br/>Happy habit forming!</p>emily2014-10-07T21:11:17Z2014-10-07T21:11:17Z2014-10-07T21:11:17Ztag:rememberthemilk.com,1995:forum-tips-topic-16826-reply75745Reply to Priorities as a measure of percentage completion<p><b>emily (Remember The Milk)</b> says:</p><p>Hi hiteshnh,<br/><br/>Nice alternative use of the priorities feature. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/10/tips-tricks-tuesday-using-priorities-to-measure-progress/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.</p>rosemarie.chiu2014-10-04T04:42:14Z2014-10-04T04:42:14Z2014-10-04T04:42:14Ztag:rememberthemilk.com,1995:forum-tips-topic-16953-reply75733Reply to Keeping track of produce<p><b>rosemarie.chiu (Pro)</b> says:</p><p>omg, this is so smart</p>emily2014-09-30T18:48:58Z2014-09-30T18:48:58Z2014-09-30T18:48:58Ztag:rememberthemilk.com,1995:forum-tips-topic-18408-reply75721Reply to Keeping track of work projects<p><b>emily (Remember The Milk)</b> says:</p><p>Hi adamrakich,<br/><br/>Thanks for sharing this tip! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/09/tips-tricks-tuesday-keeping-track-of-work-projects/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>mxq2014-09-30T12:50:47Z2014-09-30T12:50:47Z2014-09-30T12:50:47Ztag:rememberthemilk.com,1995:forum-tips-topic-18471-reply75718Classified Lists <p><b>mxq (Pro)</b> says:</p><p>RTM arranges lists in English alphabetic order. And some special letters, such as *, @, etc, have priority than normal letters of a-z. I am using this function to classify lists and smart lists. Here is a part of my list names:<br/> -------------------------------------------------<br/>*_Today (smart list dueBefore:tomorrow)<br/>*_Today@work (smart list to show today’s but not personal tasks)<br/>*ThisWeek (smart list of this weeks task)<br/>+Inbox_a (Tasks not assigned when and where)<br/>+NextNext (Tasks that I may do or do not)<br/>-Project-A (tasks related to Project-A, )<br/>@_comp (tasks with computer/Internet)<br/>@_office (tasks to be done in the office)<br/>@_phone (tasks to call someone)<br/>@home (tasks to be done at home)<br/>[Calendar] (events rather than tasks such as My Birthday)<br/>[WaitingFor] (tasks that I have requested someone to do)<br/>_References (Reference data such as Task:English Kings with memo of the Kings’ names.)<br/>_Shopping@book (shopping list of books)<br/>_Visit (list of the places to visit)<br/>-------------------------------------------------<br/><br/>I have longer list of lists/smart-lists and this classification and forced reoder using _ helps very much.<br/>The magic order of the special letters is “ *, +, -, @, [, _, a-z”<br/></p>alexander.waleczek2014-09-30T07:40:01Z2014-09-30T07:40:01Z2014-09-30T07:40:01Ztag:rememberthemilk.com,1995:forum-tips-topic-18467-reply75714Creating Workflows in RTM<p><b>alexander.waleczek</b> says:</p><p>As I am doing an internship kind of work in a company, I naturally get a lot of "smaller" tasks assigned that need regular reviewing (usually some kinds of documents, that need updating). Also, when a task is "done" for me, it still needs a final check, so marking it as "done" in RTM wouldn't let me keep track of this task anymore.<br/><br/>To compensate this I created 3 smart lists called "work", "check" and "done"<br/>1. Work: Here all work related tasks are displayed, that DO NOT have the tags "check" and "done". This is basically my daily task list.<br/>2. Check: once I finished whatever I was working on and the document or whatever is ready for a next round of review, I add the "check" tag, so it appears in this list and is removed from the "work" list. This list is the basis of the regular review sessions. When I reviewed it and got more input I remove the "check" tag again so that it appears on my "work" list.<br/>3. Done: When in the review session it is decided that the document is basically ready I put the "done" tag in order to list it in the 3rd list, which means it can be reviewed in the weekly meeting with the team-lead. Once it is completely approved here I can tick it of as done in RTM.<br/><br/>I considered adding new tasks in every review session but that creates quite some overhead and I don't have a "history" of changes that I have done before. <br/><br/><br/></p>martinhughharvey2014-09-22T11:44:57Z2014-09-22T11:44:57Z2014-09-22T11:44:57Ztag:rememberthemilk.com,1995:forum-tips-topic-14476-reply75688Reply to Milkman: Remember The Milk for Windows Phone<p><b>martinhughharvey (Pro)</b> says:</p><p>Am I right with what is for me an annoyance with RTM/ Not a deal breaker but ,,,<br/><br/>So I wish to create a task with note(s). I cannot do this in the "Add a New task" dialog on the browser so I:<br/>- add the task with today's date so it appears near or at the top of the task list<br/>- or I don't enter a date as I have a smart list for tasks with no date<br/>- then I edit that task - adding the notes and changing the date to the required one<br/><br/>Okay but a bit "clumsy".<br/><br/>Am I missing something?</p>rdsalemi2014-09-18T15:16:38Z2014-09-18T15:16:38Z2014-09-18T15:16:38Ztag:rememberthemilk.com,1995:forum-tips-topic-17506-reply75680Reply to Syncing RTM with BusyCal<p><b>rdsalemi (Pro)</b> says:</p><p>Hi. I've followed the steps above but BusyCal is not showing my undated todos (those with no due date). I've selected "Show undated todos" but I don't see any undated todos. Thanks!</p>emily2014-09-17T05:24:32Z2014-09-17T05:24:32Z2014-09-17T05:24:32Ztag:rememberthemilk.com,1995:forum-tips-topic-16953-reply75669Reply to Keeping track of produce<p><b>emily (Remember The Milk)</b> says:</p><p>Hi niemansj,<br/><br/>I don't think Bob every leaves his bananas sitting around long enough to need this tip... but the rest of us certainly find this handy!<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/09/tips-tricks-tuesday-keeping-track-of-produce/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>emily2014-09-09T21:11:19Z2014-09-09T21:11:19Z2014-09-09T21:11:19Ztag:rememberthemilk.com,1995:forum-tips-topic-16902-reply75626Reply to Keeping Track of Reading Assignments<p><b>emily (Remember The Milk)</b> says:</p><p>Hi polindsay,<br/><br/>Great tip! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/09/tips-tricks-tuesday-keeping-track-of-reading-assignments/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.</p>alfil2014-09-07T17:39:03Z2014-09-07T17:39:03Z2014-09-07T17:39:03Ztag:rememberthemilk.com,1995:forum-tips-topic-18294-reply75599Reply to I don't want to be able to complete more than one task<p><b>alfil (Pro)</b> says:</p><p>Yes! Thank you very much andrewski.</p>dreambuilder902014-09-04T20:44:39Z2014-09-04T20:44:39Z2014-09-04T20:44:39Ztag:rememberthemilk.com,1995:forum-tips-topic-18416-reply75586Blog Reminders<p><b>dreambuilder90 (Pro)</b> says:</p><p>I have a blog (cherylmakesiteasy.com) where I post various tips and tools to simplify one's life. Invariably, I'm working in the kitchen, usually doing dishes when I realize that I should share information about any given topic on my blog. My computer is in my office upstairs and unless I take a picture right away to remind me, (my camera is always in the kitchen), I forget about the idea I should be sharing. Now I use RTM to add a task, tagged Blog to remind me to add the post. Thanks for this great tool!!!</p>holliseaster2014-09-01T17:40:39Z2014-09-01T17:40:39Z2014-09-01T17:40:39Ztag:rememberthemilk.com,1995:forum-tips-topic-18410-reply75569Tracking my ideas for blog topics and videos<p><b>holliseaster (Pro)</b> says:</p><p>I write about a lot of topics: suicide prevention, mental health, productivity, music, education, instructional design, and more. Most of them end up at www.holliseaster.com/blog/ . <br/><br/>I'm always coming up with new topics for writing or making videos, and it seems like I get five or six new ideas each time I write. Because I have my irons in a lot of fires, it can be hard to keep track of what I want to write next--do I want to do another post talking about suicide intervention, or is it time for something about optimizing our daily habits to prevent small irritations and worries?<br/><br/>I use RTM for tracking all these topics within a list I call "ps-Write". Whenever I have an idea for a blog topic, I add a task, calling it "Blog: whatever". This is quick and painless, and I can do it in seconds, even from my phone. <br/><br/>When I come back to my computer, I'll check through the list and see if there are any that I want to mark as: <br/> - high priority (needing/wanting to be written soon) <br/> - #wait (meaning that I can't write it until I hear back from someone else)<br/> - #na (for Next Action, a Getting Things Done-style tag that tells me which articles are ready to write without further preparation.<br/><br/>I can then search for any of those tags, use them in Smart Lists, or whatever. I started off with #blog and #video tags, but I found that I preferred having ideas visually sorted in the list, so I switched to the "Blog: write about using RTM for idea tracking #na" model.<br/><br/>So here's an example ideas list:<br/><br/>Blog: interview with KBE #wait<br/>Blog: lean optimization and automation<br/>Blog: understanding by design book review<br/>Blog: write about using RTM for idea tracking #na<br/>Email: send recruiting email to professors !1 #na<br/>Email: write to JK about conference collaboration<br/>Video: how to tune a guitar without an electronic tuner<br/><br/>It works really well for me. Whenever I'm feeling ready to write but not sure where to start, I open up my ps-Write list and scan through the topics I've stashed away. Usually, something feels compelling, and I'm off and running!<br/><br/>Check it out my writing at http://www.holliseaster.com/blog/<br/><br/>Thanks for making RTM--it's a great tool.<br/>Hollis</p>adamrakich2014-09-01T07:09:11Z2014-09-01T07:09:11Z2014-09-01T07:09:11Ztag:rememberthemilk.com,1995:forum-tips-topic-18408-reply75567Keeping track of work projects<p><b>adamrakich (Pro)</b> says:</p><p>At my work, I have my day to day meetings and appointments, but I also have a lot of longer term projects (from my boss and also my own ideas) to keep track of.<br/><br/>I use RTM to keep them out of mind until I have time for them!<br/><br/>I have a #project tag within my Work list, and whenever I think of a good idea, or get assigned a non-time-specific project (often!), I put it in against #project with a due date in the distant future.<br/><br/>Then, whenever I don't have anything to do, I can go into the Work Projects smartlist I've created, see what's there, pick one and set the date to today, and off I go!<br/><br/>This way, I don't forget anything, but projects don't take up my list (and my thinking!) when I don't have time to deal with them.</p>cmklar2014-08-27T17:31:51Z2014-08-27T17:31:51Z2014-08-27T17:31:51Ztag:rememberthemilk.com,1995:forum-tips-topic-10575-reply75555Reply to Using Outlook Signatures to Create Tasks Quickly<p><b>cmklar (Pro)</b> says:</p><p>Thanks so much blevinweb!<br/><br/>In case anyone ran in to the same issue.<br/><br/>the RTM fields need to be highest in the email, like:<br/><br/>------------<br/>To: RTM<br/>Subject: Follow up w/ John<br/><br/>Location: Work<br/>List: (w) Daily<br/>Tags: next<br/><br/>---<br/>Here you can write your notes<br/>or have any other emails in this thread...<br/><br/>----------------------------</p>lukedickens2014-08-27T13:49:31Z2014-08-27T13:49:31Z2014-08-27T13:49:31Ztag:rememberthemilk.com,1995:forum-tips-topic-3491-reply75554Reply to How to sync RTM with Thunderbird?<p><b>lukedickens</b> says:</p><p>Okay. I seem to have had some success with the StormCows add-on for Thunderbird. Install the add-on go-to Tools-&gt;Configure StormCows, then authenticate following the instructions. Once this is done, you can add events or todo lists through this window, and they will appear as calendars.<br/><br/>However, I tried to edit the properties of this calendar item to add offline support, and it messed it up. So I suggest you try to live without that.</p>emily2014-08-27T05:34:59Z2014-08-27T05:34:59Z2014-08-27T05:34:59Ztag:rememberthemilk.com,1995:forum-tips-topic-18214-reply75553Reply to Recording Ideas Immediately<p><b>emily (Remember The Milk)</b> says:</p><p>Hi jacktuttle,<br/><br/>Bob really needs this tip -- he has his greatest ideas at the most inconvenient times!<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/08/tips-tricks-tuesday-using-the-mobile-apps-to-record-ideas-immediately/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>mel.lightbody2014-08-26T03:17:15Z2014-08-26T03:17:15Z2014-08-26T03:17:15Ztag:rememberthemilk.com,1995:forum-tips-topic-18274-reply75545Reply to Following Up After Meetings (using IFTTT and RTM)<p><b>mel.lightbody (Pro)</b> says:</p><p>I would be interested in the recipe as well.</p>doc7162014-08-25T00:55:26Z2014-08-25T00:55:26Z2014-08-25T00:55:26Ztag:rememberthemilk.com,1995:forum-tips-topic-12179-reply75540Reply to Magician's Choice<p><b>doc716</b> says:</p><p>A fellow magician here. Thanks for the tips. I get the basics but would love to see some examples- if you don't mind. I have used a spread sheet and have all my DVDs and books and props on that (2000+ items). I am always running out of ways to include the info the way you have on RTM. It will be my next step to begin transfering or at least cross refrencing my magic. Thanks again. doc716@gmail.com </p>agentpenguin2014-08-22T00:14:39Z2014-08-22T00:14:39Z2014-08-22T00:14:39Ztag:rememberthemilk.com,1995:forum-tips-topic-18394-reply75528Checking up on your health with IFTTT!<p><b>agentpenguin</b> says:</p><p>I try to eat healthy, but sometimes I'm craving ice cream or cupcakes for lunch (go figure). I have triggers for IFTTT set up at some of my favorite locations along the line of<br/><br/>If: Location services enters area (e.g. I have a location set around In-N-Out Burgers)<br/>Then: Send email to RTM to set a task "Remember that burger you ate? It's cheering you to go work out!"<br/><br/>For trying to get more sleep, I have the following<br/><br/>If: UP by Jawbone sleep duration below ____<br/>Then: Send email to RTM to set a task at 9:30pm to think about going to bed earlier<br/><br/>I love it, because it turns RTM into a little reminder friend that keeps my health in check! I let me friends write comments in there for me too, so they're fun little messages that I get reminding me to sleep and go to the gym =)<br/></p>emily2014-08-20T04:15:24Z2014-08-20T04:15:24Z2014-08-20T04:15:24Ztag:rememberthemilk.com,1995:forum-tips-topic-18275-reply75492Reply to School Supplies Checklist<p><b>emily (Remember The Milk)</b> says:</p><p>Hi jeanniebean,<br/><br/>Thanks for sharing your tip! :) You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/08/tips-tricks-tuesday-making-a-list-of-school-supplies/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.</p>andrewski2014-08-19T14:04:18Z2014-08-19T14:04:18Z2014-08-19T14:04:18Ztag:rememberthemilk.com,1995:forum-tips-topic-18294-reply75475Reply to I don't want to be able to complete more than one task<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi alfil and rdurdyyew,<br/>Aside from deselecting tasks before selecting another task, you can also click on the task's row instead of the checkbox. (Only the checkbox will keep the other tasks selected.)<br/><br/>You can see this pictured in our section called <b>Bonus tweaks (read this!)</b> section on our <a rel="nofollow" href="http://blog.rememberthemilk.com/2009/09/introducing-smart-add-a-smarter-way-to-add-your-tasks/">Smart Add post</a> (when we introduced this behavior).<br/><br/>Hope this helps!</p>andrewski2014-08-19T13:55:26Z2014-08-19T13:55:26Z2014-08-19T13:55:26Ztag:rememberthemilk.com,1995:forum-tips-topic-18321-reply75474Reply to Please add info about Alt+(code) for quick add<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi Андрей / Andrey,<br/>Thanks for your feedback. I'll pass that on to the development team for review!</p>emily2014-08-13T05:29:20Z2014-08-13T05:29:20Z2014-08-13T05:29:20Ztag:rememberthemilk.com,1995:forum-tips-topic-18320-reply75445Reply to Using lists to manage other's tasks<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Kuntal,<br/><br/>Great tip! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/08/tips-tricks-tuesday-managing-others-tasks-in-separate-lists/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>osarjeant2014-08-12T02:18:19Z2014-08-12T02:18:19Z2014-08-12T02:18:19Ztag:rememberthemilk.com,1995:forum-tips-topic-17936-reply75439Reply to A Simple GTD-7 Habits Implementation of RTM<p><b>osarjeant (Pro)</b> says:</p><p>Kenneth,<br/><br/>Let us first make sure we understand each other. I am not changing the mapping, but am substituting "mandatory" for "important". I find important to be too vague of a word, but in my endeavor to define mandatory I realized that the things I feel I have to do are the things that, if not done, would have a negative consequence. This negative consequence includes opportunity cost. <br/><br/>For example a bill that is due tomorrow is a "mandatory" and "urgent" task, thus "critical". Not paying it would have an immediate, negative consequence. Another example: boss puts me up for a promotion and needs an updated resume tonight - "critical" because not doing it would have a negative consequence in the lost opportunity to advance in the company. Those are the easy ones to understand.<br/><br/>The next quadrant, "crucial", for which a task is "mandatory" but not "urgent" tends to include everyday things like chores and work projects that are not due immediately. These are things that HAVE to get done or will lead to negative consequences. If I leave dirty dishes in the sink it affects my relationship and risk my health but that negative affect is not immediate an thus it is a "crucial" task but not "critical". Buying an anniversary gift ahead of time is "crucial". It is time sensitive, but not "urgent"; however waiting until the last minute is a negative consequence because I loss the opportunity to get the best gift that I can and have to settle. And I have to get a gift.<br/><br/>Going out with friends to a football game is "beneficial". I get out of the house, see my friends and have a good time, but nothing bad happens if I miss the game. Therefore it is optional, but if it is tomorrow or has any time sensitivity then I cannot simply ignore it. There is a sense of urgency attached to it and I leave it there in quadrant 3 after the mandatory stuff. The key here is that the dishes get washed before I go to the game because the latter is "mandatory" or "important" and the former not. This despite the game being "urgent" and the dishes not.<br/><br/>The last quadrant is something I enjoy like TV watching. Not beneficial, not mandatory. If I never get to it, no problem.<br/><br/>So I would agree that there is a level of negative motivation in this setup, but for me it is more realistic and helps me sort through my task better. Also negative consequences does not equate to urgency, but are the things that I choose to deal with first because they stress me the most. GTD and 7 Habits is about being effective and stress free and my philosophy is to face the stress head on. I deal with things not out of fear, but from a position of being proactive. </p>alessandrabosi2014-08-08T15:21:52Z2014-08-08T15:21:52Z2014-08-08T15:21:52Ztag:rememberthemilk.com,1995:forum-tips-topic-11290-reply75422Reply to How to set priority in the "add task" field<p><b>alessandrabosi</b> says:</p><p>doesnt work for me..... </p>alfil2014-08-07T09:34:54Z2014-08-07T09:34:54Z2014-08-07T09:34:54Ztag:rememberthemilk.com,1995:forum-tips-topic-18294-reply75412Reply to I don't want to be able to complete more than one task<p><b>alfil (Pro)</b> says:</p><p>Thanks for the tip rdurdyyew,<br/><br/> yes I also usually do that, but sometimes I forget to press "n" and I lose what can be an important task for me.<br/><br/> A switch to enable/disable this functionality would be great.</p>kenneth.portnoy2014-08-01T14:34:28Z2014-08-01T14:34:28Z2014-08-01T14:34:28Ztag:rememberthemilk.com,1995:forum-tips-topic-17936-reply75386Reply to A Simple GTD-7 Habits Implementation of RTM<p><b>kenneth.portnoy (Pro)</b> says:</p><p>IMHO This is not compatible with Covey's 7-habits. You have fallen into the trap of elevating urgency above importance. Your response to the urgency of feared detrimental outcomes raises their priority while reducing the priority of important activities. This is exactly the human tendency that Covey fixes with his approach. See Note at end.<br/><br/>In Covey all detrimental impacts are "Urgent". Detrimental impacts are then broken out as Important or not. This distributes detrimental impacts into Prio 1 or Prio 3. In your scheme, all detrimental impacts sort into Priority 1 &amp; 2. This has the effect of elevating Covey's Prio 3 to your Prio 2. As as result, you'll be putting efforts into Urgent/Not Important stuff rather than the more significant Important/Not Urgent. <br/><br/>Don't dink with perfection. Mapping Covey to RTM is easy.<br/>RTM Priority 1 - Quadrant 1 - Urgent &amp; Important<br/>RTM Priority 2 - Quadrant 2 - Important/Not Urgent<br/>RTM Priority 3 - Quadrant 3 - Urgent/Not Important<br/>RTM No Priority - Quadrant 4 - Not Urgent/Not Important<br/><br/>Also, your phrasing creates a negative atmosphere, a downer culture with motivation based on the dread of negative outcomes rather than the vision of a better future. Ugh!!!! <br/><br/>Note: Covey cribbed the "4 Quadrants." The scheme has been traced to then General Dwight "Ike" Eisenhower, used for planning the Normandy Invasion, if not earlier.</p>jitubats2014-07-31T14:36:10Z2014-07-31T14:36:10Z2014-07-31T14:36:10Ztag:rememberthemilk.com,1995:forum-tips-topic-18089-reply75380Reply to Manage bank accounts and financial life (credit cards and debit/saving accounts)<p><b>jitubats (Pro)</b> says:</p><p>thanks !! used some of these</p>kafipause2014-07-30T07:31:16Z2014-07-30T07:31:16Z2014-07-30T07:31:16Ztag:rememberthemilk.com,1995:forum-tips-topic-18351-reply75374Add tasks by URL (using Click.to app)<p><b>kafipause (Pro)</b> says:</p><p>Hi, I'm using "click.to" app to use the content of my clipboard to interact with several applications and web actions (email the content, translate the content, add to word, etc. It's a really cool app.<br/><br/>It's also possible to add own actions.<br/><br/>I would like to copy a rtm - formatted content in my clipboard and send it to RTM using click.to. For this I need to add a website call in click.to.<br/><br/>For instance for Google Search the "Website Call" is:<br/>http://www.google.de/search?q=[TextURL]<br/><br/>For Google Translator is:<br/>http://translate.google.de/#auto|de|[TextURL]%0A<br/><br/>Is this possible with RTM tasks too?<br/><br/></p>lhines2014-07-29T16:45:40Z2014-07-29T16:45:40Z2014-07-29T16:45:40Ztag:rememberthemilk.com,1995:forum-tips-topic-18015-reply75370Reply to Creating a Trash Can or Bin to store deleted tasks<p><b>lhines (Pro)</b> says:</p><p>An actual trash bin would be useful. I accidentally delete tasks without even trying and then they are gone. Having a way to see them and get them back if necessary would be a helpful feature. </p>rdurdyyew2014-07-26T18:44:43Z2014-07-26T18:44:43Z2014-07-26T18:44:43Ztag:rememberthemilk.com,1995:forum-tips-topic-18294-reply75361Reply to I don't want to be able to complete more than one task<p><b>rdurdyyew (Pro)</b> says:</p><p>this is a problem for me too, but as a work around i have developed a habit to press "n" to deselect any selected tasks before completing any tasks.</p>lacruise2014-07-22T11:37:39Z2014-07-22T11:37:39Z2014-07-22T11:37:39Ztag:rememberthemilk.com,1995:forum-tips-topic-17917-reply75340Reply to Making a habit of 8 glasses of water daily<p><b>lacruise (Pro)</b> says:</p><p>this is a good one, thanks for this. I use a "Habit Calendar", but it is much better, because RTM is checked at least every 2 hours.<br/></p>darhull2014-07-17T15:41:52Z2014-07-17T15:41:52Z2014-07-17T15:41:52Ztag:rememberthemilk.com,1995:forum-tips-topic-18274-reply75328Reply to Following Up After Meetings (using IFTTT and RTM)<p><b>darhull (Pro)</b> says:</p><p>By the way, do you have the link to the IFTTT recipe?</p>darhull2014-07-17T15:39:40Z2014-07-17T15:39:40Z2014-07-17T15:39:40Ztag:rememberthemilk.com,1995:forum-tips-topic-18274-reply75327Reply to Following Up After Meetings (using IFTTT and RTM)<p><b>darhull (Pro)</b> says:</p><p>Oh, I LOVE this!<br/></p>darhull2014-07-17T15:31:50Z2014-07-17T15:31:50Z2014-07-17T15:31:50Ztag:rememberthemilk.com,1995:forum-tips-topic-18333-reply75326Follow up for business<p><b>darhull (Pro)</b> says:</p><p>I'm a social media manager and I like to do a thorough job of follow up with clients and prospects and Remember the Milk helps me get it done with ease. I use a combination of 5 things: CamCard business card scanner, email, phone calls, social media, and greeting cards (I use an automated system called "Send Out Cards" to make this easy and affordable and i have different card campaigns for different situations that automatically send out one personalized card every month) <br/><br/>When I meet a new client/prospect I scan their business card (rather than bringing it home).<br/><br/>When I get home I go to gmail to my "Canned Responses" where I've saved the following:<br/><br/>Send an initial email to DarleneH (Ntwkg letter 1) ^today !1 #FollowUp <br/>Put DarleneH in appropr. follow up card list ^today !2 #FollowUp<br/>Put DarleneH in Christmas list ^today !3 #FollowUp<br/>2.0 Connect to DarleneH on Twitter ^today+1 day !3 #FollowUp<br/>2.0 Connect to DarleneH on LinkedIIn ^today+2 days !3 #FollowUp<br/>2.0 Connect to DarleneH on Facebook ^today+3 days !3 #FollowUp<br/>2.0 Connect to DarleneH on Google+ ^today+4 days !3 #FollowUp<br/>2.0 Connect to DarleneH on Pinterest ^today+5 days !3 #FollowUp<br/>2.0 Call DarleneH to verify receipt of email ^today+1 days !3 #FollowUp <br/>2.0 Second Call to DarleneH (birthday/Anniv) ^today+3 days !3 #FollowUp <br/>2.0 Put DarleneH in Birthday list ^today+3 days !3 #FollowUp<br/>2.0 Phone: Card recvd. DarleneH? ^today+1 week+3 days !3 #FollowUp<br/>2.0 SocMed engage for Darlene H ^today+11 days *every 21 days !3 #FollowUp<br/>2.0 Social/SOC for email tomrrw DarleneH ^today+59 days !3 #FollowUp <br/>2.0 Email to DarleneH (p 79 Ntwk bk) ^today+60 days !3 #FollowUp <br/>2.0 Social/SOC ph. call tmr for DarleneH ^today+183 days !3 #FollowUp<br/>2.0 Fourth Call to DarleneH ^today+6 months !3 #FollowUp<br/>2.0 Social/SOC for ph. call DarleneH ^today+364 days !3 #FollowUp <br/>2.0 Fifth Call to DarleneH ^today+12 months !3 #FollowUp<br/>2.0 Put DarleneH into Holiday campaign ^today+12 months !3 #FollowUp<br/><br/>---<br/>myusername+694510+import@rmilk.com<br/>HotSpot<br/><br/>--------------------------<br/><br/>I just put in the appropriate name, click "send" (I have the correct RTM email and list name under the "---" so I don't have to look them up) and voila! All the follow up for that person is beautifully scheduled and that person receives over 12 months of regular (at least once a month), multi-touch, multi-tool follow up from me.<br/><br/>Note where I have ^today+183 days and ^today+364 days - those items come the day before a follow up call or email so I'm prepared ahead of time. Those dates are 1 day short of 6 months and 1 year.<br/><br/>It blows them out of the water.<br/><br/>Darlene<br/><br/>(PS the book I refer to where is says (p 79 Ntwk bk) is the book "Networking is Not Working" by Derek Coburn. Excellent!)<br/><br/></p>roetzi2014-07-17T06:45:55Z2014-07-17T06:45:55Z2014-07-17T06:45:55Ztag:rememberthemilk.com,1995:forum-tips-topic-15484-reply75325Reply to Use IFTTT and RTM to be more productive<p><b>roetzi (Pro)</b> says:</p><p>+1 for IFTTT integration</p>bynbutterfly2014-07-16T17:24:36Z2014-07-16T17:24:36Z2014-07-16T17:24:36Ztag:rememberthemilk.com,1995:forum-tips-topic-18089-reply75322Reply to Manage bank accounts and financial life (credit cards and debit/saving accounts)<p><b>bynbutterfly (Pro)</b> says:</p><p>I also set a repeating task to read Tips &amp; Tricks on remember the milk' blog every Wednesday. Thank you. I love this blog very much.</p>bynbutterfly2014-07-16T17:06:38Z2014-07-16T17:06:38Z2014-07-16T17:06:38Ztag:rememberthemilk.com,1995:forum-tips-topic-18089-reply75321Reply to Manage bank accounts and financial life (credit cards and debit/saving accounts)<p><b>bynbutterfly (Pro)</b> says:</p><p>Thank you. You make my day!!!</p>emily2014-07-16T05:44:04Z2014-07-16T05:44:04Z2014-07-16T05:44:04Ztag:rememberthemilk.com,1995:forum-tips-topic-18089-reply75318Reply to Manage bank accounts and financial life (credit cards and debit/saving accounts)<p><b>emily (Remember The Milk)</b> says:</p><p>Hi bynbutterfly,<br/><br/>Thanks for sharing your tips! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/07/tips-tricks-tuesday-managing-your-financial-life/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account.</p>agentv2014-07-15T16:00:49Z2014-07-15T16:00:49Z2014-07-15T16:00:49Ztag:rememberthemilk.com,1995:forum-tips-topic-16904-reply75314Reply to Using RSS feeds to organize calls<p><b>agentv (Pro)</b> says:</p><p>...excellent use case. Thanks for sharing.<br/><br/> ---v<br/></p>minivoolf2014-07-14T07:00:16Z2014-07-14T07:00:16Z2014-07-14T07:00:16Ztag:rememberthemilk.com,1995:forum-tips-topic-18321-reply75303Please add info about Alt+(code) for quick add<p><b>minivoolf (Pro)</b> says:</p><p>Hi!<br/><br/>I use mainly RU keyboard layout in RTM.<br/><br/>And I must switch keyboard layout from RU to EN for entering @ # $ % ^ &amp; signs every time when I need it. It's not good.<br/><br/>But I can enter Alt+(code) without switching from RU to EN. E.g. Alt+094 for ^. It's much better.<br/><br/>Please add small hints for entering Alt+(codes)n in the task preferences list as it:<br/>"Выполнить к (Alt+094): Пт, 31 янв. 14"<br/><br/>WBR<br/>Andrey <br/>--------------------------------------------<br/><br/>Здравствуйте!<br/><br/>Я использую в RTM русскую раскладку клавиатуры.<br/>И каждый раз я должен переключаться на английскую раскладку для ввода символов @ # $ % ^ &amp; .<br/>Но я могу использовать Alt+код для ввода, не переключая раскладку. Например, Alt+094 для ввода ^ . Это гораздо лучше.<br/><br/>Пожалуйста, добавьте подсказку для возможности ввода Alt+код в свойствах задачи, например так "Выполнить к (Alt+094): Пт, 31 янв. 14"<br/><br/>С уважением,<br/>Андрей<br/></p>kuntal.raval2014-07-12T11:25:47Z2014-07-12T11:25:47Z2014-07-12T11:25:47Ztag:rememberthemilk.com,1995:forum-tips-topic-18320-reply75301Using lists to manage other's tasks<p><b>kuntal.raval (Pro)</b> says:</p><p>My mother has been slow to pick up on digital tech and I end up helping her do mundane tasks faster with digital alternatives. RTM can be a boon to manage this in a very structured mechanism. <br/><br/>I start with keeping a dedicated list for all activities that I do on behalf of my mother, say . This would have tasks like paying monthly bills online, simple transactions in her bank account etc. then, I would tag these using tags like @web, @errands so that when I do my own tasks for these tags I can also do my mother's tasks as needed. I also add monthly recurring frequency for these with repeats on weekends, so that these don't pop-up during weekdays at work. <br/><br/>Thus, using a dedicated list and common tags can help you manage other people's (parents, kids) tasks who might not be comfortable with or have access to tools like RTM.<br/><br/>This makes it <b> easy to help others be more efficient </b>. Do you have tips on how do you use RTM to help others?<br/><br/>- Kuntal.</p>b.harrisroxas2014-07-10T22:55:31Z2014-07-10T22:55:31Z2014-07-10T22:55:31Ztag:rememberthemilk.com,1995:forum-tips-topic-7088-reply75297Reply to Get an estimate of the effort involved in completing all your tasks for the day<p><b>b.harrisroxas (Pro)</b> says:</p><p>Awesome Emily, that solved my problem. Thanks!</p>jhoffman2014-07-10T05:05:44Z2014-07-10T05:05:44Z2014-07-10T05:05:44Ztag:rememberthemilk.com,1995:forum-tips-topic-18192-reply75293Reply to Setting Daily Reminder later in the day<p><b>jhoffman (Pro)</b> says:</p><p>Thanks, I'm going to try this out too! Another benefit for me: because I'm an academic and it's summertime, my sleep schedule is kind of unpredictable and sometimes I miss the daily reminder altogether because I still have my phone turned off when it arrives in the morning.</p>emily2014-07-09T03:27:50Z2014-07-09T03:27:50Z2014-07-09T03:27:50Ztag:rememberthemilk.com,1995:forum-tips-topic-18192-reply75289Reply to Setting Daily Reminder later in the day<p><b>emily (Remember The Milk)</b> says:</p><p>Hi nodonovan,<br/><br/>Great tip! :) Thanks for sharing this.<br/><br/>I just wanted to let you know that you're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/07/tips-tricks-tuesday-getting-a-daily-reminder-later-in-the-day/">Tips &amp; Tricks Tuesday winner</a> -- we've added a free year of Pro to your Remember The Milk account.</p>donnydl2014-07-04T20:59:51Z2014-07-04T20:59:51Z2014-07-04T20:59:51Ztag:rememberthemilk.com,1995:forum-tips-topic-18309-reply75268Task link In note to get link back from calendar, anyone doing this?<p><b>donnydl</b> says:</p><p>I like everyone else would love the rtm calendar. Alas it's not here. Or a calendar that do two way sync, my understanding is this is also no.<br/><br/>Well I having been looking at other task apps and calendars and rtm just seems to suit me for tasks.<br/><br/>So I have Dione the following on one list just to try it, questions are any one else doing this before I change everything (I had last week linking trello to rtm tasks and realised that wasn't going to do what I wanted it to do). And what calendar is re people using if they are, is there a more direct method given the google al problem?<br/><br/>So here's what I did,<br/>Copied the list link for the appropriate task, put it in notes on each task. Then took the list iCal and put it into google cal. <br/>So when it popped up in google calendar if you click on the all day event it opened the event which has the link which takes you back to the task list so it can be clicked off. Obviously you need to have a rembered login on else you gave to login each time. That's for desktop.<br/><br/>But really I wanted this on my ipad/phone. It seems the URL calendars from google don't show on iOS calendar. So I tried a couple of calendars to find one that did and one that you can access the notes and they will be a hyperlink. So far I have sunrise. It is again more than 1 click, click to open event, click to get to note, click link but it does work.<br/><br/>So am I mad is this actually a longer way around or does it make sense?</p>crash092014-07-03T04:30:59Z2014-07-03T04:30:59Z2014-07-03T04:30:59Ztag:rememberthemilk.com,1995:forum-tips-topic-17341-reply75257Reply to Add tasks using Alfred on a Mac (via RTM email)<p><b>crash09</b> says:</p><p>Anyone know how to make this work with Outlook for Mac 2011? I have tried changing Sparrow to Outlook and Microsoft Outlook with no luck.<br/></p>alfil2014-06-27T09:43:07Z2014-06-27T09:43:07Z2014-06-27T09:43:07Ztag:rememberthemilk.com,1995:forum-tips-topic-18294-reply75234I don't want to be able to complete more than one task<p><b>alfil (Pro)</b> says:</p><p>Sometimes, I don't realize I have selected more than one task and when I try to complete one of them, all of them are completed.<br/><br/>Is there any away to restrict the completion of tasks to only one?</p>lacruise2014-06-18T16:21:07Z2014-06-18T16:21:07Z2014-06-18T16:21:07Ztag:rememberthemilk.com,1995:forum-tips-topic-15484-reply75196Reply to Use IFTTT and RTM to be more productive<p><b>lacruise (Pro)</b> says:</p><p>+1 for IFTTT integration<br/></p>emily2014-06-18T04:05:46Z2014-06-18T04:05:46Z2014-06-18T04:05:46Ztag:rememberthemilk.com,1995:forum-tips-topic-18106-reply75195Reply to Daily schedule adapted to your actual sleep/awake hours<p><b>emily (Remember The Milk)</b> says:</p><p>Hi igorrs,<br/><br/>This is a really handy tip for those of us who work unusual hours. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/06/tips-tricks-tuesday-staying-up-late-with-smart-lists/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :) Thanks for sharing your tip!</p>rmcmullan2014-06-13T12:55:11Z2014-06-13T12:55:11Z2014-06-13T12:55:11Ztag:rememberthemilk.com,1995:forum-tips-topic-2943-reply75177Reply to Here Be My Tag Cloud<p><b>rmcmullan (Pro)</b> says:</p><p>Ack. Windows Google Chrome just instituted a new policy to block all extensions that are not from the Chrome Store. It looks like the only option is to install Chrome Canary or Developer version or use something else, like FireFox:<br/>https://productforums.google.com/forum/#!topic/chrome/2yTVWdfC4Gg%5B1-25-false%5D<br/>I don't suppose emalminator is planning to submit this as a Chrome store extension?</p>jeanniebean2014-06-12T17:31:58Z2014-06-12T17:31:58Z2014-06-12T17:31:58Ztag:rememberthemilk.com,1995:forum-tips-topic-18275-reply75172School Supplies Checklist<p><b>jeanniebean (Pro)</b> says:</p><p>My son is starting kindergarten in the fall, and we just got the supplies list. The school has a program which will ship the supplies to the school for $60. (!!) Going through Amazon I've found that I can get all the supplies for $44, but even that seems like a ridiculous amount for a few sets of markers and glue. So I've created a list with each item lists with the amount I found for it on Amazon. As the school supply shops come up I can add a due date and location (store name) to the items to make shopping easy and save myself a fair bit of money.</p>thisjones2014-06-12T13:57:07Z2014-06-12T13:57:07Z2014-06-12T13:57:07Ztag:rememberthemilk.com,1995:forum-tips-topic-18274-reply75171Following Up After Meetings (using IFTTT and RTM)<p><b>thisjones (Pro)</b> says:</p><p>As part of my business, I will often have meetings with clients back to back. To help me remember to follow up after the meeting, I have set up an IFTTT recipe to that is triggered when my calendar has an appointment with the word "meeting" in it. This recipe then emails my RTM account with a task to follow up the next day. When that task shows up it reminds me to add any new tasks to RTM and to follow up personally with my client if needed. This has saved me a lot of remembering and helped me look great with my clients. </p>metagrapher2014-06-07T10:45:40Z2014-06-07T10:45:40Z2014-06-07T10:45:40Ztag:rememberthemilk.com,1995:forum-tips-topic-18206-reply75144Reply to Managing Discretionary Sub-Tasks using Evernote and RTM<p><b>metagrapher (Pro)</b> says:</p><p>This is brilliant. <br/><br/>I was trying to come up with a logical way to manage and even take advantage of the syncing between Evernote and RTM. I love RTM, and I love Evernote, so I was struggling to decide when to put what where. Your method makes perfect sense, especially since I'm already managing projects and clients through Evernote. Thanks!!</p>mej1682014-06-06T17:54:37Z2014-06-06T17:54:37Z2014-06-06T17:54:37Ztag:rememberthemilk.com,1995:forum-tips-topic-17858-reply75139Reply to better time management by creating an agenda<p><b>mej168 (Pro)</b> says:</p><p>Thank you for this tip! I'm new to RTM, and this really helps!</p>rtm_user_1232014-06-04T19:26:43Z2014-06-04T19:26:43Z2014-06-04T19:26:43Ztag:rememberthemilk.com,1995:forum-tips-topic-18265-reply75132Tackling tasks depending on how energetic you feel<p><b>rtm_user_123 (Pro)</b> says:</p><p>For most of us, our energy level varies throughout the day. So, what looks super easy to do at one time of the day may sound like nagging at another time. <br/><br/>For me, personally, the high energy period is in the morning. Anything after 6 pm falls in the low energy category. <br/><br/>When I create tasks, I use two simple tags: #he to identify tasks that need high energy/concentration and #le for those that don't. <br/><br/>Then, when I am running low on energy, instead of checking Facebook for the 79th time, I just look for tasks tagged #le. Typically, these tasks are quite basic/routine, but still need to be done, e.g. renewing library books, or checking if a movie on my list is available on Redbox.<br/><br/>PS: this technique also works well in situations when you are stuck and cannot escape, e.g. in a lame meeting. Instead of feeling helpless and bored, just pull up your #le list and start executing.</p>sajaljain2014-05-30T05:05:23Z2014-05-30T05:05:23Z2014-05-30T05:05:23Ztag:rememberthemilk.com,1995:forum-tips-topic-17516-reply75100Reply to Using Google Keep to Email tasks into RTM<p><b>sajaljain</b> says:</p><p>This is excellent Stuff ! Can you do a more detail with screen shots for all the users to benefit from this. Please have this done !</p>faustus232014-05-29T08:40:51Z2014-05-29T08:40:51Z2014-05-29T08:40:51Ztag:rememberthemilk.com,1995:forum-tips-topic-17671-reply75094Reply to Keep track of your Google Cal events in RTM automatically<p><b>faustus23 (Pro)</b> says:</p><p>I love you, that's exactly what I was searching for!</p>andrewski2014-05-28T17:07:25Z2014-05-28T17:07:25Z2014-05-28T17:07:25Ztag:rememberthemilk.com,1995:forum-tips-topic-18227-reply75081Reply to Get different notifications sounds for RTM on iPhones<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi gzebadua,<br/>Just a note on the changing numbers: we use mobile providers' email-to-SMS services, and those often are delivered from changing numbers. We don't specify those but simply send them to the provider's email address for your particular number. Hope that helps explain that detail!</p>emily2014-05-28T05:17:26Z2014-05-28T05:17:26Z2014-05-28T05:17:26Ztag:rememberthemilk.com,1995:forum-tips-topic-18094-reply75075Reply to Adding fun to Eisenhower<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Fabian,<br/><br/>Fun tasks are definitely needed, too. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/05/tips-tricks-tuesday-adding-a-bit-of-fun-to-your-eisenhower-matrix/">Tips &amp; Tricks Tuesday winner</a>, and we've added a year of Pro to your Remember The Milk account.</p>tricia.mcknight2014-05-27T22:25:14Z2014-05-27T22:25:14Z2014-05-27T22:25:14Ztag:rememberthemilk.com,1995:forum-tips-topic-18240-reply75072grocery list with cost estimate<p><b>tricia.mcknight (Pro)</b> says:</p><p>I created a list called "staples" and listed everything I normally buy. I prefixed each task with a code for the section "p-" for produce, "a-" for aisles, ect and in the time estimate I put $1 = 1 day. When I go to make my grocery list, I select all the staples I need, and choose duplicate. Without clicking anywhere (so that all the duplicated tasks stay selected) I move the duplicated tasks to my list named "groceries". The result is a nicely sorted list by section and the total list has a time estimate equal to how much it will cost. The "staples" list is untouched and ready to use again next time.</p>memevore2014-05-24T22:14:14Z2014-05-24T22:14:14Z2014-05-24T22:14:14Ztag:rememberthemilk.com,1995:forum-tips-topic-18237-reply75066The kinda dependent task...<p><b>memevore (Pro)</b> says:</p><p>The Problem: a repeating task doesn’t help if the schedule has not repeating pattern.<br/>The Solution: Combining a location service (here Foursquare) &amp; IFTTT &amp; RTM<br/>What you'll need:<br/>• Foursquare (probably also works with Android Location or IOS Location)<br/>• IFTTT<br/>• RTM<br/>After setting up the accounts and activating the channels, you create a receipt with foursquare and your preferred email account. The basic idea: you log you current location, IFTTT triggers an email to RTM. Et voila, a location based action for RTM is created and with some Smart Add magic everything is already fine-tuned.<br/><br/>In my case this triggers, every time I log my work location, the action to get my brunch box out in the evening (so it's conveniently filled up by my wife the next morning). If I'm working from home or if I'm on a business trip it's not triggered<br/>Surely with this setup many different scenarios may be created - let me know about your ideas!<br/><br/>Enjoy! <br/></p>slclough2014-05-23T19:00:48Z2014-05-23T19:00:48Z2014-05-23T19:00:48Ztag:rememberthemilk.com,1995:forum-tips-topic-18234-reply75061Managing Caseloads<p><b>slclough</b> says:</p><p>For my job, I often do similar things with many different kids. I use the awesome list feature to create a separate list for each kid on my caseload. I use initials to guarantee confidentiality. <br/><br/>For each list I can add everything I need to do for that kid's case. Once I'm done and have closed the case I can delete the list. This helps me make sure that I get everything done for each kid, so nobody misses out on getting the help that they need!<br/><br/>I use this for managing my caseload, but it can easily be adapted for any kind of job that has multiple projects!</p>memevore2014-05-22T14:12:10Z2014-05-22T14:12:10Z2014-05-22T14:12:10Ztag:rememberthemilk.com,1995:forum-tips-topic-18156-reply75056Reply to Keeping up with new episodes of TV shows<p><b>memevore (Pro)</b> says:</p><p>just a hint, grabbing an rss feed from http://followshows.com with https://ifttt.com to send you an email to your RTM might save you some hassle ;)</p>gzebadua2014-05-21T19:33:17Z2014-05-21T19:33:17Z2014-05-21T19:33:17Ztag:rememberthemilk.com,1995:forum-tips-topic-18227-reply75048Get different notifications sounds for RTM on iPhones<p><b>gzebadua (Pro)</b> says:</p><p>Yes, you can add an SMS notification on RTM and then save the number on your address book and have a nice alert tone for that contact. The problem is that RTM keeps changing the numbers/addresses they send SMS alerts from (I haven't asked why). And I got tired of the default RTM notification sounds.<br/><br/>You can go around this by setting up a notification to another email address (I personally use my iCloud account for this since I rarely use it, that's what Gmail is for and Exchange/Outlook for work). <br/>After you set up the email address on your mail application, go to Settings &gt; Notification Center &gt; Mail and select the new account you created. Select what notification type you want to receive and then change the Alert Sound. You can purchase any alert tone you like from the iTunes store or use any of the stock notifications sounds from Apple (iOS 7 tip, although I believe you can do the same on iOS 6 but on a different settings section).<br/>I used Banner notifications and activated every toggle in that screen. Now when I get a reminder from RTM, I get a different sound, I see an banner alert showing partially what I need to do and I get an email to remind me of it as well :)<br/></p>software12014-05-19T12:19:50Z2014-05-19T12:19:50Z2014-05-19T12:19:50Ztag:rememberthemilk.com,1995:forum-tips-topic-18156-reply75030Reply to Keeping up with new episodes of TV shows<p><b>software1</b> says:</p><p>Hmm!! good tips for TV shows. thank you deare</p>derboti2014-05-14T19:57:59Z2014-05-14T19:57:59Z2014-05-14T19:57:59Ztag:rememberthemilk.com,1995:forum-tips-topic-18156-reply75008Reply to Keeping up with new episodes of TV shows<p><b>derboti (Pro)</b> says:</p><p>Thank you, Bob! Thank you, Emily!</p>emily2014-05-14T03:46:45Z2014-05-14T03:46:45Z2014-05-14T03:46:45Ztag:rememberthemilk.com,1995:forum-tips-topic-18156-reply75005Reply to Keeping up with new episodes of TV shows<p><b>emily (Remember The Milk)</b> says:</p><p>Hi derboti,<br/><br/>Nice tip! Bob needs to use this for all the TV he watches (when not coding, of course!). You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/05/tips-tricks-tuesday-following-tv-shows-with-repeating-tasks/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>sherry_zhou_982014-05-13T16:27:34Z2014-05-13T16:27:34Z2014-05-13T16:27:34Ztag:rememberthemilk.com,1995:forum-tips-topic-18198-reply75004Reply to #borrow #lend tags<p><b>sherry_zhou_98 (Pro)</b> says:</p><p>This is a useful tip! I had been using a separate program on my phone to keep track of what I had borrowed/lent people, but this streamlines everything to RTM. </p>jacktuttle2014-05-13T10:35:09Z2014-05-13T10:35:09Z2014-05-13T10:35:09Ztag:rememberthemilk.com,1995:forum-tips-topic-18214-reply75000Recording Ideas Immediately<p><b>jacktuttle (Pro)</b> says:</p><p>I’ve been making lists for as long as I can remember but, since discovering RTM a few years ago, I have used it virtually every day and my productivity has increased a great deal as a result. I use RTM in lots of different ways and have found the forums helpful in coming up with different Smart Lists. The beauty with it, I find, is that it has become more and more useful the more I use it. However, the greatest use I get from it is by following a relatively simple technique.<br/><br/>I’ve read numerous times that the greatest thinkers in history often carried notebooks around with them so they could record ideas whenever anything entered their mind. This is a theme repeated by many of the top productivity bloggers who I follow. However, carrying a notebook with me when I am out and about often isn't practical, but carrying my iPhone is normal and tapping an idea, however brief, into the RTM iPhone app and creating a new task is easy. It doesn't necessarily have to be particularly coherent; all that matters is I record the idea, whether that is for a new business, a book, an article, an exercise, or whatever.<br/><br/>The new task then automatically appears in my Inbox. Later, when I get to my computer (or using the app if I am, for example, commuting by train), I can go through my Inbox and deal with these idea tasks accordingly. This can involve completing them, tagging and adding them to another list, or adding new next-step tasks. Sometimes I don't get around to dealing with the task for a while, but the important thing is I recorded something which I almost certainly would have forgotten otherwise.</p>mayanna.bean2014-05-12T21:26:53Z2014-05-12T21:26:53Z2014-05-12T21:26:53Ztag:rememberthemilk.com,1995:forum-tips-topic-18213-reply74999Tip: don't miss out on online coupons & discounts<p><b>mayanna.bean (Pro)</b> says:</p><p>Hi, <br/><br/>For a long time, I missed out on discounts or birthday specials that have expiration dates because they got lost in my inbox but didn't really seem to belong in my to-do list or on my calendar. The alternative was to use them quickly, but that sometimes meant spending money I didn't really need to spend.<br/><br/>Finally, I started adding them to my shopping list, which my husband and I share on RTM (it's titled | so it doesn't take much space on my lists menu). <br/><br/>The task title has the discount code &amp; the expiration date, and any special info is listed in the notes. I set the due date to the Sunday before the expiration date so I'll have a gentle reminder to check one last time for anything I need or upcoming gifts. Then I can move the email into my "promotions" email folder and forget about it. <br/><br/><br/><br/><br/><br/></p>patchouli_grl2014-05-10T00:23:05Z2014-05-10T00:23:05Z2014-05-10T00:23:05Ztag:rememberthemilk.com,1995:forum-tips-topic-17964-reply74995Reply to Focussing (on time)<p><b>patchouli_grl</b> says:</p><p>Wow. I really like your method. Seems very streamlined, clean, &amp; simple to use. Thanks for sharing! Oh, congrats on being chosen as the Tips &amp; Tricks Tuesday winner for the week!</p>sgri2014-05-09T18:57:26Z2014-05-09T18:57:26Z2014-05-09T18:57:26Ztag:rememberthemilk.com,1995:forum-tips-topic-17861-reply74993Reply to Advanced Goal Planning with RTM Trello and Zapier<p><b>sgri</b> says:</p><p>Thanks. Will try it out</p>kidonchu2014-05-09T00:37:12Z2014-05-09T00:37:12Z2014-05-09T00:37:12Ztag:rememberthemilk.com,1995:forum-tips-topic-18210-reply74983Reply to Complete Project Management with RTM<p><b>kidonchu (Pro)</b> says:</p><p>Often times, I just duplicate the task to reserve tags, locations, etc. I use this extension http://goo.gl/4BmB7D that I developed few month ago. I can simply press single quote keyboard key to duplicate the task.</p>kidonchu2014-05-09T00:34:28Z2014-05-09T00:34:28Z2014-05-09T00:34:28Ztag:rememberthemilk.com,1995:forum-tips-topic-18210-reply74982Complete Project Management with RTM<p><b>kidonchu (Pro)</b> says:</p><p>As a web developer, I find myself working on multiple projects most of the time (3-4 projects usually). It was very hard to keep track of tasks for each project, and often ended up forgetting some of them. So I developed project tasks management system with RTM. It works great for me, never missing any project tasks. I hope this helps you as well.<br/><br/>Assumption: I am working on a project, "lego".<br/><br/>*** Final List ***<br/><br/>!@work tag:work AND tag:na<br/>+lego+++++ [lego] AND tag:work<br/>+lego-note [lego] AND tag:work AND tag:note<br/>+lego-question [lego] AND tag:work AND tag:question<br/>+lego-todo [lego] AND tag:work AND NOT (tag:note OR tag:question OR tag:wait)<br/>+lego-wait [lego] AND tag:work AND tag:wait<br/><br/>*** Task Naming Examples ***<br/><br/>[lego] Create Sitemap.xml #work (this task will go to +lego-todo list)<br/>[lego] Insert Google Analytics code - waiting for script code from client #work #wait (this task will go to +lego-wait list)<br/>[lego] Create Sitemap.xml - ask Rich what to exclude from sitemap #work #question (this task will go to +lego-question list)<br/>[lego] API key: RTMISGREAT2014 #work #note (this task will go to +lego-note list)<br/><br/>*** Use Cases ***<br/><br/>* Review lists and assign "na" tags to mark it as next task (I review the list every morning in the train, and during lunch time)<br/>* 5 minutes before the meeting, review +lego-question list to set up the agenda<br/>* Review !@work list to see what tasks from what projects need to be done (I normally sort by Name to group by project) <br/>* If you need to hold onto some information related to lego project, place it under +lego-note<br/>* If you are waiting for some information from someone else, place it under +lego-wait, and review this list every other days<br/>* When project is finished, archive entire five lists<br/><br/>*** ETC ***<br/><br/>* +lego+++++ functions as the divider of each project, and also holds all tasks related to "lego" project<br/>* I have extra set of lists to sum up all notes, waits, and questions for all projects<br/>+work-note tag:work AND tag:note<br/>+work-question tag:work AND tag:question<br/>+work-wait tag:work AND tag:wait<br/><br/><br/>I have 3-4 set of these lists except !@work to handle multiple projects. Hope this helps some of you having trouble with project management.</p>mikabren2014-05-08T13:49:41Z2014-05-08T13:49:41Z2014-05-08T13:49:41Ztag:rememberthemilk.com,1995:forum-tips-topic-18192-reply74977Reply to Setting Daily Reminder later in the day<p><b>mikabren</b> says:</p><p>I like the idea very much! I'm going to experiment with this.</p>yosri2014-05-07T14:35:09Z2014-05-07T14:35:09Z2014-05-07T14:35:09Ztag:rememberthemilk.com,1995:forum-tips-topic-18206-reply74973Managing Discretionary Sub-Tasks using Evernote and RTM<p><b>yosri (Pro)</b> says:</p><p>I use Remember the Milk for all tasks I need to remember, including ones that recur. In some cases though, I have a list of tasks that I want to bundle together, each task may or may not need to be completed. For example, I know that I want to do some yard work this weekend, and I have a list of tasks in mind that count as yard work, say "Mow the lawn", "Seal the driveway", and "Trim the hedges". I may decide to do all the tasks, just some of them, or none of them. I also don't want to clutter my RTM with such discretionary tasks as I may have ten or twenty of them. Here is where I bring Evernote in. I basically have my RTM account linked to my Evernote account. I create a note with a bunch of to-dos in it and then add a reminder to that note; so the note now appears as a regular task in RTM.<br/><br/>I'll walk you through the steps:<br/>1. First, I need to have an Evernote account and connect to it via RTM. The instructions on how to do this are here: https://www.rememberthemilk.com/services/evernote/<br/>2. I go to my Evernote account and create a new note in any of my notebooks. Let's say the note is called "Yard Work"<br/>3. In my new note, I list my tasks. I can list the tasks any way I like: using bullets, hyphens, numbers, etc..., but I really like to use check boxes because I can easily check off tasks when they are complete<br/>4. Last, but not least, I add a reminder (the little clock icon) to my Evernote task. This will cause this note to show as a task in my Remember the Milk account. So if I want do yard work this Saturday, I will see a task called "Yard Work" due Saturday in Remember the Milk. I can also change the due date for this task/note from Remember the Milk, postpone it, or even "complete" the whole task, which will remove the reminder, not the note, from Evernote.<br/><br/>Now, as I complete yard work tasks, I check them off in Evernote. If I don't finish all the tasks, I can postpone the the whole set of tasks, from within RTM, until the next weekend. In Remember the Milk, I also have a link to easily bring up the note in Evernote for viewing and editing the tasks. In the end, I'm still using Remember the Milk, but I'm keeping the clutter out where it makes sense.</p>techlifeweb2014-05-06T00:08:18Z2014-05-06T00:08:18Z2014-05-06T00:08:18Ztag:rememberthemilk.com,1995:forum-tips-topic-18090-reply74963Reply to Tip: Quickly add RTM from Outlook mails<p><b>techlifeweb</b> says:</p><p>Thanks. This is what I needed to get started. I added a couple features.<br/><br/>I always use a standard set of tags so now I'm just prompted with the subject line to edit and I won't accidentally delete my standard tags. Also, I always begin my work tasks with the date so they sort oldest to newest instead of alphabetical. This way I know instantly how old something is if I didn't get to it right away.<br/><br/>Also, this now strips attachments before sending. I needed to follow up on an email that had lots of attachments and it was bounced by RTMs email servers. This fixes that. It doesn't delete the attachments in the original email.<br/><br/>Third, I commented out deleting the original mail. I usually still need this around though I move them from my inbox.<br/><br/>My code follows. Hopefully the comment box won't chew it up.<br/><br/>-------------------------------<br/><br/>Sub ForwardToRTM()<br/>'From https://www.rememberthemilk.com/forums/tips/18090/<br/>Dim objMail As Outlook.MailItem<br/>Dim myattachments As Outlook.Attachments<br/><br/>Set objItem = GetCurrentItem()<br/>Set objMail = objItem.Forward<br/>objMail.DeleteAfterSubmit = True<br/>objMail.To = "YOUR_RTM_EMAIL_ADDRESS]"<br/>objMail.Subject = Replace(objMail.Subject, "FW: ", "")<br/>objMail.Subject = Replace(objMail.Subject, "Re: ", "")<br/>objMail.Subject = InputBox(prompt:="Enter the subject.", Title:="RTM Task", Default:=objMail.Subject)<br/>objMail.Subject = Year(objItem.ReceivedTime) &amp; Month(objItem.ReceivedTime) &amp; Day(objItem.ReceivedTime) &amp; " " &amp; objMail.Subject &amp; " #Central #.wk #next @Work"<br/><br/>Set myattachments = objMail.Attachments<br/> While myattachments.Count &gt; 0<br/> myattachments.Remove 1<br/> Wend<br/><br/>objMail.Send<br/>'objItem.Delete<br/>Set objItem = Nothing<br/>Set objMail = Nothing<br/>End Sub<br/>Function GetCurrentItem() As Object<br/>Dim objApp As Outlook.Application<br/>Set objApp = Application<br/>On Error Resume Next<br/>Select Case TypeName(objApp.ActiveWindow)<br/>Case "Explorer"<br/>Set GetCurrentItem = objApp.ActiveExplorer.Selection.Item(1)<br/>Case "Inspector"<br/>Set GetCurrentItem = objApp.ActiveInspector.CurrentItem<br/>Case Else<br/>End Select<br/>End Function<br/></p>dominikhajduk2014-05-03T11:45:25Z2014-05-03T11:45:25Z2014-05-03T11:45:25Ztag:rememberthemilk.com,1995:forum-tips-topic-18198-reply74951#borrow #lend tags<p><b>dominikhajduk (Pro)</b> says:</p><p>I don’t like borrowing and lend to. But sometimes I have to. There is nothing worst than forget about give something back on proper time. Or search for necessary things before last minute travel and after few hours recall that it’s lend. So few years ago I’ve created #borrow and #lend tags in RTM. How it’s work for me?<br/><br/>When I lend something I’m simply create task with #lend tag. Due date is set up for date when I expect that thing should get back to me. After that time I’m postponing task (I hate remind that someone should give my stuff back, it’s embarrassing) or just send reminder to that person.<br/><br/>When I’m borrowing something, then task is tagged by #borrow, have proper priority (mostly 1) and due date when I should give things back.<br/><br/>Now I can simply check where my stuff is by list tagged tasks or check what things should I give back.<br/><br/>I hope this tip can help you manage your borrowed or lend things. And do not forget to give borrowed things back.<br/></p>nodonovan2014-05-01T19:36:15Z2014-05-01T19:36:15Z2014-05-01T19:36:15Ztag:rememberthemilk.com,1995:forum-tips-topic-18192-reply74938Reply to Setting Daily Reminder later in the day<p><b>nodonovan (Pro)</b> says:</p><p>I should also add that it really does motivate me to complete tasks as I have a sort of competition with myself to get the reminder list as short as possible before it lands in my email!<br/></p>nodonovan2014-04-30T23:13:49Z2014-04-30T23:13:49Z2014-04-30T23:13:49Ztag:rememberthemilk.com,1995:forum-tips-topic-18183-reply74934Reply to Firing up RTM with your (smart)list of choice<p><b>nodonovan (Pro)</b> says:</p><p>Simple but clever. I like it</p>nodonovan2014-04-30T23:09:51Z2014-04-30T23:09:51Z2014-04-30T23:09:51Ztag:rememberthemilk.com,1995:forum-tips-topic-18192-reply74933Setting Daily Reminder later in the day<p><b>nodonovan (Pro)</b> says:</p><p>I have new Tasks appear every day in my Smart List called Today. When I open up RTM every morning I am automatically taken to this list and get on with performing all the tasks and completing them. I'm sure this is a familiar scene to a lot of us RTM users.<br/><br/>For some time now I have had my daily reminder of today's tasks set to arrive in my email inbox and on my smartphone at 7.00am before I head off to work. This seemed the intuitive thing to do at the time when I first set everything up when I joined Remember the Milk some years ago. Because I am in the habit of *always* going to my Today list, having a daily reminder arrive 1/2 hour before I looked at the list became superfluous ( I don't need reminding of something I am definitely going to do out of habit). As a consequence I have found myself immediately deleting the email..... All a bit pointless.<br/><br/>I had a revelation a few weeks ago and have now set my daily reminder to come in later in the day around lunchtime. Given that I have already spent the preceding 4 or 5 hours chipping away at my tasks, the daily reminder is much shorter than it would have been had it come in first thing and is a genuine reminder to get my other tasks completed before the end of the day.<br/><br/>A very simple thing to do but *very* effective!<br/><br/>Nick<br/></p>emily2014-04-30T04:47:07Z2014-04-30T04:47:07Z2014-04-30T04:47:07Ztag:rememberthemilk.com,1995:forum-tips-topic-17858-reply74926Reply to better time management by creating an agenda<p><b>emily (Remember The Milk)</b> says:</p><p>Hi lebacon6,<br/><br/>This is a really nice tip! We've <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/04/tips-tricks-tuesday-managing-your-time-with-an-agenda/">shared this on our blog</a> -- you're this week's Tips &amp; Tricks Tuesday winner. :) We've added a free year of Pro to your Remember The Milk account.</p>jbuxton2014-04-29T16:01:12Z2014-04-29T16:01:12Z2014-04-29T16:01:12Ztag:rememberthemilk.com,1995:forum-tips-topic-18183-reply74915Reply to Firing up RTM with your (smart)list of choice<p><b>jbuxton (Pro)</b> says:</p><p>I like it. thanks<br/></p>michiel.brouwer2014-04-25T06:35:36Z2014-04-25T06:35:36Z2014-04-25T06:35:36Ztag:rememberthemilk.com,1995:forum-tips-topic-18183-reply74896Firing up RTM with your (smart)list of choice<p><b>michiel.brouwer (Pro)</b> says:</p><p>For a long time I've been using the Overview page when I started up Remember The Milk. It provides me with three tabs: Today, Tomorrow and Overdue.<br/><br/>Though I find this a very useful way to start working with RTM in my web browser everyday, I miss out on actions I gave priority 1. And in my personal RTM setup, that is a problem.<br/><br/>So I came up with a nice tweak to access RTM from an angle of my choosing: the printable view of a list I created. Let's go into that a little deeper.<br/><br/>I have a couple of smart lists. The most important one being the 'Focus' list. It is populated by actions that are either due today, overdue or priority 1. That is the list I want to see the minute I access RTM.<br/><br/>In order to make that happen, I do as follows. The trick is quite simple really:<br/>1. I open the Focus list I created.<br/>2. Now I click on 'Print' to the top right of the screen. I get the printable page of all actions that meet the criteria of this particular smart list.<br/>3. I bookmark this list<br/>4. This very bookmark is my customized way into RTM. The url of the bookmark is something like https://www.rememberthemilk.com/print/[username]/[8-digit number]/<br/><br/>So each day when I hit the office, I click on this bookmark and I am presented with the actions I deem important (in my case actions that are due today, overdue or priority 1). When you have your own smart list, of course you can do the same thing.<br/><br/>On this printable page, when I click on the RTM logo at the top left of the screen, it takes me right to the full RTM site. But not until I have taken notice of the actions that require my attention first thing in the morning!</p>raymond.bergmark2014-04-24T13:55:17Z2014-04-24T13:55:17Z2014-04-24T13:55:17Ztag:rememberthemilk.com,1995:forum-tips-topic-18041-reply74894Reply to Archiving lists to put projects on hold, and remembering to take them off the back burner<p><b>raymond.bergmark (Pro)</b> says:</p><p>As always ;-)</p>emily2014-04-23T04:13:46Z2014-04-23T04:13:46Z2014-04-23T04:13:46Ztag:rememberthemilk.com,1995:forum-tips-topic-18041-reply74887Reply to Archiving lists to put projects on hold, and remembering to take them off the back burner<p><b>emily (Remember The Milk)</b> says:</p><p>Hi jcfisher,<br/><br/>I agree with Raymond. :) This is a great idea to keep your account uncluttered.<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/04/tips-tricks-tuesday-putting-projects-on-hold-by-archiving-lists/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>draft132014-04-21T14:18:25Z2014-04-21T14:18:25Z2014-04-21T14:18:25Ztag:rememberthemilk.com,1995:forum-tips-topic-18038-reply74878Reply to Manage energy with tags e1 e2 e3<p><b>draft13 (Pro)</b> says:</p><p>Great stuff.</p>emily2014-04-15T20:40:39Z2014-04-15T20:40:39Z2014-04-15T20:40:39Ztag:rememberthemilk.com,1995:forum-tips-topic-18038-reply74854Reply to Manage energy with tags e1 e2 e3<p><b>emily (Remember The Milk)</b> says:</p><p>Hi jacob.l,<br/><br/>I like it -- great use of tags!<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/04/tips-tricks-tuesday-managing-your-energy-with-tags/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. :)</p>beau.raines2014-04-13T17:02:19Z2014-04-13T17:02:19Z2014-04-13T17:02:19Ztag:rememberthemilk.com,1995:forum-tips-topic-18163-reply74835Use IFTTT to create tasks automatically from emails<p><b>beau.raines (Pro)</b> says:</p><p>I get lots of emails that trigger an action. Redbox sends me an invoice which means have a movie that needs to be returned tomorrow, Walgreen tells me my prescription is ready which means I need to pick it up. My library tells me my holds on hold are ready to be picked up. Using If This Then That http://ifttt.com I have several useful recipes that automagically add these to my to do lists.<br/><br/>IFTTT is a service that connects different web services together with a trigger and an action, all called a recipe. Since RTM doesn't (yet) have native IFTTT support (go vote for it here https://www.rememberthemilk.com/forums/ideas/12767/ ), I use either RTM's add tasks via email or Twitter features.<br/><br/>Walgreen's sends me messages that fit this filter, when my prescription is ready:<br/><br/>from:walgreens subject:"Prescription is Ready"<br/><br/>My library sends me reminders to that my library books are coming due:<br/><br/>subject:(Courtesy Due Date) from:(King County Library System Notices)<br/><br/>Using the Gmail trigger New Email from Search, I use Twitter to send a DM to @rtm or just send an email to my secret email address for adding tasks<br/><br/>d rtm Pick up prescriptions ^today !2 #personal @Walgreens<br/><br/>or <br/><br/>d RTM Return or renew library books ^2 days #personal !1<br/><br/>or with Gmail, sending an email with the subject<br/><br/>Pick up prescription ^today !2 #personal @Walgreens<br/><br/>You could do something like this for Amazon deliveries confirmations to Amazon lockers or if you haven't already added them as a recurring task, the ebill reminders from your bank.<br/><br/>You do need to watch out if the message subject changes. Redbox has changed their messages a few times on me, which breaks the search. You have to be careful with the search to not return all the ads, but just the invoices or reservation confirmations.<br/><br/>Here are a few to get you started<br/><br/>https://ifttt.com/recipes/162002-create-an-rtm-task-from-a-walgreens-prescription-is-ready-email<br/><br/>https://ifttt.com/recipes/93481-tweet-rtm-to-remind-download-digital-downloads-from-library<br/><br/>https://ifttt.com/recipes/93259-tweet-rtm-to-remind-of-redbox-return-when-received-in-gmail<br/><br/>https://ifttt.com/recipes/162201-tweet-task-to-rtm-when-books-on-hold-are-available-email-is-received</p>davehongco2014-04-09T14:19:43Z2014-04-09T14:19:43Z2014-04-09T14:19:43Ztag:rememberthemilk.com,1995:forum-tips-topic-17917-reply74814Reply to Making a habit of 8 glasses of water daily<p><b>davehongco (Pro)</b> says:</p><p>Thanks for the tip!</p>derboti2014-04-09T12:54:24Z2014-04-09T12:54:24Z2014-04-09T12:54:24Ztag:rememberthemilk.com,1995:forum-tips-topic-18156-reply74813Keeping up with new episodes of TV shows<p><b>derboti (Pro)</b> says:</p><p>I have a few TV shows that I like to watch as soon as they air, but because of irregular work schedules I never got into a habit of watching TV regularly. To help me keep up with new episodes, I use RTM. <br/><br/>When a release date for a new show or season is announced, I usually enter it in RTM this way:<br/><br/>- New episode of 'Mad Men' ^4/13 *weekly #tv http://epguides.com/MadMen/<br/>- New episode of '24' ^5/5 *weekly #tv http://epguides.com/24/<br/><br/>On the day of, the task reminds me of the show. I complete the task once I either set up my DVR or watch it on TV that day. Sometimes I'll postpone the task right away to the next day, if I know I'll have to watch this episode on demand the next day.<br/><br/>And the task automatically repeats itself the following week for the next episode!<br/><br/>Especially with network television, some shows don't air regularly because of hiatus or other repeats. That's why I add a URL to the task that points to that show's episode list. I like epguides.com, but you could also use IMDb, Wikipedia, or the show's official website. <br/><br/>When the task comes up, I can quickly jump to the URL and check the episode list if there's a new episode scheduled for today. If not, I delete the current task and always answer the "continue repeating?" question with "yes", so the task reminds me to check for a new episode next week.</p>chrisfleming2014-04-09T10:12:29Z2014-04-09T10:12:29Z2014-04-09T10:12:29Ztag:rememberthemilk.com,1995:forum-tips-topic-17917-reply74811Reply to Making a habit of 8 glasses of water daily<p><b>chrisfleming</b> says:</p><p>Like the tip, but remember that no one really seems to know where the 8 glasses a day thing comes from and there doesn't seem to be any evidence for it. Drink when you're thirsty and you'll be okay... </p>emily2014-04-09T05:57:25Z2014-04-09T05:57:25Z2014-04-09T05:57:25Ztag:rememberthemilk.com,1995:forum-tips-topic-17917-reply74810Reply to Making a habit of 8 glasses of water daily<p><b>emily (Remember The Milk)</b> says:</p><p>Hi rtm_user_123,<br/><br/>Nice way of breaking this goal down -- I'm going to have to try this. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/04/tips-tricks-tuesday-8-glasses-of-water-per-day-2-at-a-time/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. Thanks for sharing your tip!</p>hamlinsw2014-04-08T16:53:32Z2014-04-08T16:53:32Z2014-04-08T16:53:32Ztag:rememberthemilk.com,1995:forum-tips-topic-18154-reply74806Seeing future availability<p><b>hamlinsw (Pro)</b> says:</p><p>One issue that I've had as a long-time pro user of RTM is the ability to look at a future date and see my availability. That's because I try to use RTM as a full-fledged planning tool, not just a task manager. I've always thought if I could solve this issue I wouldn't need a calendar. RTM would be my one-stop planner.<br/><br/>For example: I have a scheduled reoccurring meeting in RTM for the 2nd Monday of every month. The event/task doesn't spawn a new copy until the date-time has passed or I mark it complete, so I can't see it far down the road. As a result, I might not recognize that I'm already busy when scheduling a new item.<br/><br/>The obvious answer is to create multiple, individual events, but that can be time consuming. Imagine doing that for multiple daily or weekly events. I thought of a reasonable work-around. I can use the date adding capability of a spreadsheet program to easily create a list of the dates when an event will happen in the future, up to a specific date. The columns look like this:<br/><br/>Event description Start Date @ time tag(s) etc.<br/>Event description 2nd date @ time tag(s) etc.<br/>Event description 3rd date @ time tag(s) etc.<br/>Event description 4th date @ time tag(s) etc.<br/><br/>All of the dates are auto-calculated by the spreadsheet with a formula like =B1+14 where B1 is the cell containing the previous date and 14 is the interval in days, 7 for weekly events, 1 for daily, etc. There are more complicated ways to list dates like the first Monday in each month, but you get the idea. <br/><br/>Once I have a list of all of the times the event repeats for the year, I can paste it (as text only) into an email body. I then use RTM's import email address function to create the series of events in the desired RTM list. The last step is to create a task to renew/extend the list at some interval, like yearly.<br/><br/>If someone has a better way to accomplish the same thing, please let me know.</p>jeroen.latour2014-04-06T18:40:30Z2014-04-06T18:40:30Z2014-04-06T18:40:30Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74793Reply to A more encouraging Today's Tasks list<p><b>jeroen.latour (Pro)</b> says:</p><p>Very nice! Never thought of that. Thanks for sharing.</p>raymond.bergmark2014-04-04T10:01:43Z2014-04-04T10:01:43Z2014-04-04T10:01:43Ztag:rememberthemilk.com,1995:forum-tips-topic-18130-reply74774Reply to Making emailing tasks to RTM much easier<p><b>raymond.bergmark (Pro)</b> says:</p><p>Nice use of the signature, remembering the syntax is not easy.<br/>Maybe it's even better not to use the abbreviations in this case but instead the full text.</p>ca_heckler2014-04-02T10:45:33Z2014-04-02T10:45:33Z2014-04-02T10:45:33Ztag:rememberthemilk.com,1995:forum-tips-topic-17989-reply74761Reply to identify "next actions" by default with exclusion list<p><b>ca_heckler (Pro)</b> says:</p><p>Hey Megan, thanks for sharing it, and congrats on a well-deserved place in the "T&amp;T Tuesday". This method resonates very well with how I manage my tasks and actions, so I'll be sure to give it a try, it seems very interesting.</p>megan.strickland2014-04-02T05:03:56Z2014-04-02T05:03:56Z2014-04-02T05:03:56Ztag:rememberthemilk.com,1995:forum-tips-topic-17989-reply74759Reply to identify "next actions" by default with exclusion list<p><b>megan.strickland (Pro)</b> says:</p><p>Oh goodness! Thank you!</p>emily2014-04-02T03:36:02Z2014-04-02T03:36:02Z2014-04-02T03:36:02Ztag:rememberthemilk.com,1995:forum-tips-topic-17989-reply74757Reply to identify "next actions" by default with exclusion list<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Megan,<br/><br/>Impressive set up and use of Smart Lists! :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/04/tips-tricks-tuesday-a-smart-list-to-find-next-actions/">Tips &amp; Tricks Tuesday winner</a>, and we've upgraded your Remember The Milk account to have a free year of Pro. Thanks for sharing your tip!</p>kathleen.attfield2014-04-01T19:32:21Z2014-04-01T19:32:21Z2014-04-01T19:32:21Ztag:rememberthemilk.com,1995:forum-tips-topic-3056-reply74755Reply to Printing All Actions / Tasks<p><b>kathleen.attfield (Pro)</b> says:</p><p>Me too. I just clipped the images from the lists I wanted and pasted into words with big list names. Hardly efficient, but I need to have a paper version visible to keep me on task.</p>arthurhabraken2014-04-01T11:21:47Z2014-04-01T11:21:47Z2014-04-01T11:21:47Ztag:rememberthemilk.com,1995:forum-tips-topic-18130-reply74746Reply to Making emailing tasks to RTM much easier<p><b>arthurhabraken</b> says:</p><p>I often use emailing tasks, and I create RTM as a contact in my contactlist. So when I need to mail a task I only type RTM as the recipient. I change the subject to add codes for due date, priority and so on. Very simple and no need to configer a forwarding email-account ...</p>mystiewinckler2014-04-01T03:15:33Z2014-04-01T03:15:33Z2014-04-01T03:15:33Ztag:rememberthemilk.com,1995:forum-tips-topic-18137-reply74742Google Hangout about RTM as a tickler file<p><b>mystiewinckler (Pro)</b> says:</p><p>I have been using RTM for over 6 years and have made many iterations of RTM plans, many tweaks coming from tips shared here! A year ago I wrote an ebook on Paperless Home Organization, where I recommend using RTM for task management. Because I get the most questions on RTM, I did this hangout explaining why I like RTM and showing with screenshare how I use it as my tickler file. <br/><br/>Enjoy!<br/><br/>https://plus.google.com/u/0/events/cvqtkcscan3p3e4rght6epoibp4</p>jared.bidlow2014-03-31T21:24:20Z2014-03-31T21:24:20Z2014-03-31T21:24:20Ztag:rememberthemilk.com,1995:forum-tips-topic-18099-reply74741Reply to Using IFTTT and Twitter to receive location alert on iOS devices<p><b>jared.bidlow (Pro)</b> says:</p><p>Did this stop working for others? It seems that the twitter channel won't send direct messages anymore. I contacted IFTTT and they are looking into it. </p>pwesolek2014-03-28T10:25:48Z2014-03-28T10:25:48Z2014-03-28T10:25:48Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74717Reply to A more encouraging Today's Tasks list<p><b>pwesolek (Pro)</b> says:</p><p>You could also say a bit simpler<br/><br/>completed:today OR (status:incomplete AND dueBefore:tomorrow)<br/><br/>Thanks, added to my smart lists!</p>scottandrews19742014-03-28T05:53:29Z2014-03-28T05:53:29Z2014-03-28T05:53:29Ztag:rememberthemilk.com,1995:forum-tips-topic-18130-reply74716Making emailing tasks to RTM much easier<p><b>scottandrews1974 (Pro)</b> says:</p><p>One of the things that was a deal breaker for me with other to do list apps/websites and a deal MAKER for me with RTM was the ability to email tasks, with due date and everything, from any email address, in pretty much plain English.<br/><br/>But that email address they give you to which to email tasks? Who can remember that? I set up a gmail account just for RTM, something simple, like emailtasks@emailprovider.com or something and set it up to auto forward to the email address RTM provides me. Sure makes it a lot easier to email tasks.<br/><br/>And, if you set the account to auto forward everything to your RTM email, but save a copy, you have a back up of your past tasks...sort of a historical record.<br/><br/>Also, with gmail, go to your settings in that account you use to forward the tasks and set your signature up as a template for emailing tasks. Set your signature to use whatever abbreviated task properties you use most often, like below, and you can sign into your rtmtasks@emailprovider account and fill in the details of your task without having to enter all the abbreviations...they're already there in your signature. <br/><br/>D:<br/>L:<br/>P:<br/>E:<br/><br/>etc.<br/><br/><br/>Just make sure you check the box when you set up the signature that says, "Insert this signature before quoted text in replies and remove the "--" line that precedes it."</p>patchouli_grl2014-03-26T16:24:04Z2014-03-26T16:24:04Z2014-03-26T16:24:04Ztag:rememberthemilk.com,1995:forum-tips-topic-17958-reply74705Reply to Getting Things Limber with RTM <p><b>patchouli_grl</b> says:</p><p>Great tip! </p>pachela2014-03-25T22:25:25Z2014-03-25T22:25:25Z2014-03-25T22:25:25Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74700Reply to A more encouraging Today's Tasks list<p><b>pachela</b> says:</p><p>I like this &amp; am adding it to a couple lists. Thanks for the tip.</p>emily2014-03-25T19:47:01Z2014-03-25T19:47:01Z2014-03-25T19:47:01Ztag:rememberthemilk.com,1995:forum-tips-topic-17958-reply74698Reply to Getting Things Limber with RTM <p><b>emily (Remember The Milk)</b> says:</p><p>Hi milkiglo,<br/><br/>I think Bob could really use this tip -- he spends waaaay too much time sitting in front of the computer. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/03/tips-tricks-tuesday-getting-and-staying-limber/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. Thanks for sharing!</p>kevinhaggard2014-03-25T17:12:16Z2014-03-25T17:12:16Z2014-03-25T17:12:16Ztag:rememberthemilk.com,1995:forum-tips-topic-18095-reply74696Reply to Using Drafts iOS App to add Lists to RTM<p><b>kevinhaggard (Pro)</b> says:</p><p>I always wondered about that second email address - now I know! Your way is much cleaner and although the clever programming was cool (I thought), the implementation of just sending to the "Import" email address is way easier. Thanks for clarifying...</p>andrewski2014-03-25T15:43:06Z2014-03-25T15:43:06Z2014-03-25T15:43:06Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74693Reply to A more encouraging Today's Tasks list<p><b>andrewski (Remember The Milk)</b> says:</p><p>Hi arthurhabraken and jay.baker,<br/>It's not possible to view completed and incomplete tasks at the same time, but what this Smart List will let you do is click the "# completed" link on the right, in the Smart List's Details box, to view the completed tasks from today as well.<br/><br/>Hope this helps! </p>jay.baker2014-03-23T22:44:25Z2014-03-23T22:44:25Z2014-03-23T22:44:25Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74686Reply to A more encouraging Today's Tasks list<p><b>jay.baker</b> says:</p><p>This also is not working for me. I must be doing something wrong, but I copied it straight from the post.<br/>Thoughts?</p>arthurhabraken2014-03-21T09:02:49Z2014-03-21T09:02:49Z2014-03-21T09:02:49Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74678Reply to A more encouraging Today's Tasks list<p><b>arthurhabraken</b> says:</p><p>i would like to use this smartlist as well, but it seems that completed;today doesn't work with incomplete tasks. I only get the incomplete tasks in my list. <br/><br/>I'm using the website. Can anyone help me out please ?</p>emily2014-03-19T04:04:10Z2014-03-19T04:04:10Z2014-03-19T04:04:10Ztag:rememberthemilk.com,1995:forum-tips-topic-17796-reply74667Reply to A more encouraging Today's Tasks list<p><b>emily (Remember The Milk)</b> says:</p><p>Hi taylor.andrew,<br/><br/>Nice Smart List. :) You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/03/tips-tricks-tuesday-a-more-encouraging-today-smart-list/">Tips &amp; Tricks Tuesday winner</a>, and we've upgraded your Remember The Milk account with a free year of Pro.</p>azclaire2014-03-19T01:52:55Z2014-03-19T01:52:55Z2014-03-19T01:52:55Ztag:rememberthemilk.com,1995:forum-tips-topic-18095-reply74666Reply to Using Drafts iOS App to add Lists to RTM<p><b>azclaire (Pro)</b> says:</p><p>Ah. We have 2 import email addresses. You are using the one that does NOT have the word "import" in its name.. Using it you will get a task with a note. <br/><br/>If you use the email address that DOES have the word "import" in its name, you will create a list with each line in the email becoming a separate task. <br/><br/>Look at the FAQ on emailing into RTM for more details on how to set it up. Good luck!</p>kevinhaggard2014-03-17T20:57:58Z2014-03-17T20:57:58Z2014-03-17T20:57:58Ztag:rememberthemilk.com,1995:forum-tips-topic-18095-reply74658Reply to Using Drafts iOS App to add Lists to RTM<p><b>kevinhaggard (Pro)</b> says:</p><p>When I tried it your way, using "Grocery" as the list name, then an email body with the contents of the list, then send to my RTM address, I get a task in my default inbox with "Grocery" as the name of the task and a note attached to the task which contains the body of the email.<br/><br/>The way I do it, I end up with a separate task for each item on the grocery list in the list titled "Grocery".<br/><br/>BTW, Step 2 on the coding just recursively takes each item on the list and sends a separate email to my RTM list named with the "L:" function.</p>drtmfmyers2014-03-16T19:23:46Z2014-03-16T19:23:46Z2014-03-16T19:23:46Ztag:rememberthemilk.com,1995:forum-tips-topic-17666-reply74650Reply to Make A Landing Pad for Easy RTM List Sorting<p><b>drtmfmyers</b> says:</p><p>Sounds interesting, I'm just starting out. If you're checking this thread, Can you tell me also about the conditions for your Today list, am struggling to try to give it enough granularity to work - my today list is too big and doesn't get done.</p>sharonmonty2014-03-15T18:15:04Z2014-03-15T18:15:04Z2014-03-15T18:15:04Ztag:rememberthemilk.com,1995:forum-tips-topic-17838-reply74647Reply to Reusable "Auto-Sorted" Shopping List!<p><b>sharonmonty</b> says:</p><p>As aisles can be quite long I set a due date years ahead for each item using the month as the aisle number and the day date to break down into sections along each aisle.</p>azclaire2014-03-13T18:56:16Z2014-03-13T18:56:16Z2014-03-13T18:56:16Ztag:rememberthemilk.com,1995:forum-tips-topic-8253-reply74635Reply to RTM - the perfect bill organizer<p><b>azclaire (Pro)</b> says:</p><p>I have a recurring bill task each month for each bill. An example:<br/><br/>"AMEX due by 10th $00" with a due date of the first of the month.<br/><br/>When I get my AMEX bill, I open this task, backspace twice to remove the 00, type in the bill amount and save. Once I pay the bill, I put back the 00 and complete the task. Done in seconds.</p>azclaire2014-03-13T18:49:28Z2014-03-13T18:49:28Z2014-03-13T18:49:28Ztag:rememberthemilk.com,1995:forum-tips-topic-18095-reply74634Reply to Using Drafts iOS App to add Lists to RTM<p><b>azclaire (Pro)</b> says:</p><p>I use Draft, but I have a much simpler implementation. Can you share how your process improves upon mine? I'm not familiar enough to fully understand your Step 2 coding, so i don't understand what that does for you.<br/><br/>I use the list import to send all the grocery items at once. It looks like your process creates a list then sends each item as an individual item. <br/><br/>I created an Email Action as you do in step 1 for each of my common lists. In this case, "Groceries". My Subject line is "Groceries". I don't need the capital L colon because the default RTM behavior is to consider the subject as the list name. <br/><br/>When I'm ready to add to the list, I open my Draft "Groceries Email Action", type each food item on its own line within the body of the text and hit send. Done.<br/><br/><br/></p>emily2014-03-12T05:41:23Z2014-03-12T05:41:23Z2014-03-12T05:41:23Ztag:rememberthemilk.com,1995:forum-tips-topic-17947-reply74607Reply to What my RTM has evolved into<p><b>emily (Remember The Milk)</b> says:</p><p>Hi David,<br/><br/>I really like the combination you've come up with -- you're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/03/tips-tricks-tuesday-a-comfortable-set-of-lists-and-smart-lists/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>igorrs2014-03-12T04:25:50Z2014-03-12T04:25:50Z2014-03-12T04:25:50Ztag:rememberthemilk.com,1995:forum-tips-topic-18106-reply74605Daily schedule adapted to your actual sleep/awake hours<p><b>igorrs (Pro)</b> says:</p><p>If you go to bed late and still completes tasks after midnight, you'll probably wish to visualize the tasks that are due on your "actual" day (which may go on until 2am, for example), so as to easily plan your daily activities and keep track of them during all of your active hours.<br/><br/>I accomplish that with a smart list called Daily Schedule, created from this search:<br/><b>dueBefore:3am AND NOT (due:tomorrow AND dueBefore:12:01am)</b><br/><br/>When I wake up, that smart list will present me with all the tasks that are overdue, due today, or due tomorrow at a specific time before 3am. That should be my actual daily schedule.<br/><br/>To customize it, you can replace 3am with any time when you are usually already sleeping.<br/><br/><br/><b>This smart list takes advantage of how RTM interprets "3am" in the search</b>: it's always in the future. So, if you wake up at 10am, for example, you'll see tasks that are due before 3am on the next day. If you keep accomplishing stuff until 2am, Daily Schedule will still be showing tasks that are due before 3am (now on the same day!), so you always see the right thing. :)<br/><br/>The exclusion of the tasks that are "due:tomorrow AND dueBefore:12:01am" is a necessary hack that <b>avoids showing tasks that are due on the next day without a due time</b>. For searches, RTM considers these tasks to be due at 12am.<br/><br/>So, if you only searched for dueBefore:3am, visualizing the list in the afternoon (for example) would also show all tasks that are due tomorrow with no due time, which would certainly be unwanted.<br/>After midnight, however, these tasks with no due time will obviously show up (as they become due today). This is unavoidable with the currently available search features, but I don't particularly dislike it (indeed, it makes sense for a lot of tasks).<br/><br/>In any case, the Daily Schedule smart list is still much more useful than the alternatives I have considered to solve the same problem. :)</p>yven2014-03-08T19:56:35Z2014-03-08T19:56:35Z2014-03-08T19:56:35Ztag:rememberthemilk.com,1995:forum-tips-topic-18099-reply74585Using IFTTT and Twitter to receive location alert on iOS devices<p><b>yven (Pro)</b> says:</p><p>I like to have tasks without due dates. This is convenient for stuff that are not important but needs to be done when you are around a certain area.<br/>I also like to receive notifications when ever I am around a place with tasks that needs to be done. The native iOS Reminder app have this feature, but the app is not nearly as powerful as RTM in other ways.<br/><br/>This tip shows a workaround so that you can receive location alerts on an iOS-device using IFTTT, Twitter and Smartlists in RTM.<br/>IFTTT is a powerful tool making you able to automate all kinds of tasks. This recipe is just one of 17 I use with RTM to ease my workflow.<br/><br/>Before we start: Make sure you have activated your Twitter account for RTM. More information here: https://www.rememberthemilk.com/services/twitter<br/><br/>Setting up your Smartlists<br/><br/>We want a Smartlist showing all the following:<br/>- tasks without a due date in an certain area<br/>- tasks that are due today in that area<br/><br/>Make a search with at least the following criteria: due:today AND due:never AND location:"your location" and save it as a Smartlist.<br/><br/>Example<br/>Search: due:today AND due:never AND location:"The Beach"<br/>Saved as "The Beach"<br/><br/>This will make a Smartlist with the name "The Beach" showing all tasks without due date, tasks due today and located at The Beach.<br/><br/>The Smartlist wil also make sure you don't receive alerts about tasks that are due in the future. <br/>Note: You can also add dueBefore:now to receive alerts about overdue tasks in that area.<br/><br/>Setting up IFTTT<br/><br/>First you need to enable the "iOS Location Channel" and "Twitter Channel".<br/><br/>1. Create a recipe using "iOS Location" (or use the one I have shared at the bottom of the tip) and select "You enter an area".<br/>2. Find the area you want to geofence and select "Create Trigger"<br/>3. Select "Twitter" and "Post a tweet"<br/>4. Under "What’s happening?" you write: dm @rtm !getlist Smartlist (in my case The Beach).<br/>5. Select "Create Action" and you are all set!<br/><br/>You will now receive a tweet from RTM with all the task designated to the chosen area as you enter it.<br/>Just make sure you are set up to receive push notifications from your Twitter client.<br/><br/>In my case the tweet from RTM would look something like this:<br/><br/>The Beach (2): 1. Go for a swim<br/>2. Put on sunscreen (12.00)<br/>3. Buy ice cream (14.00)<br/><br/>If you enter an area where you have no tasks you simply get this message:<br/><br/>The Beach: no tasks<br/><br/>Here is the recipe:<br/><br/>https://ifttt.com/view_embed_recipe/151796-recive-location-alert-from-rememberthemilk-using-twitter<br/><br/>Enjoy!</p>bynbutterfly2014-03-08T17:47:20Z2014-03-08T17:47:20Z2014-03-08T17:47:20Ztag:rememberthemilk.com,1995:forum-tips-topic-8253-reply74584Reply to RTM - the perfect bill organizer<p><b>bynbutterfly (Pro)</b> says:</p><p>Why not put the amount in the task name? It is easier way to see and add the number.</p>mbowes802014-03-08T04:31:01Z2014-03-08T04:31:01Z2014-03-08T04:31:01Ztag:rememberthemilk.com,1995:forum-tips-topic-12739-reply74579Reply to Dealing with Timezones while Traveling<p><b>mbowes80 (Pro)</b> says:</p><p>Ehhh... what? I'm not following. I'm not worried about updating any tasks... I just want to be able to open RTM on any of my devices and see them with the same due with which they were entered. Have you found a way to make that happen?</p>kevinhaggard2014-03-07T03:45:08Z2014-03-07T03:45:08Z2014-03-07T03:45:08Ztag:rememberthemilk.com,1995:forum-tips-topic-18095-reply74574Using Drafts iOS App to add Lists to RTM<p><b>kevinhaggard (Pro)</b> says:</p><p>I am always looking for ways to creatively add items to my RTM lists. One of the most frequent apps I use on my iPhone is Drafts by Agile Tortoise software. In the past, I have had to send single items to RTM using Email Actions, but a recent post on Scott'Soapbox (http://scottsoapbox.com/2014/02/26/drafts-recursive-email-actions-for-appigos-todo-app/) about adding to a competing to-do list program with a recursive Drafts action got me thinking I could add a long list of items to RTM from the Drafts app.<br/><br/>If you use the Drafts app, this will make sense, if not, get the app or skip this tip!<br/><br/>Here are the steps I took:<br/><br/>1) Create an Email Action in Drafts - for example, "Grocery", on the To line add your secret RTM email address. Use a predefined subject line of "[[title]]", check off "Send in Background", then in the Template portion, put the list you want, in this example: "L: Grocery" (in Drafts, leave out the quotation marks, just using those to separate the text in this post).<br/><br/>2) Create a URL Action in Drafts - for example, "ToDo Grocery" and add the URL action below:<br/>drafts://x-callback-url/create?text=[[title]]&amp;action=Grocery&amp;x-success={{drafts://x-callback-url/create?text=[[body]]&amp;action=ToDo%20Grocery&amp;afterSuccess=Delete&amp;allowEmpty=NO}}<br/><br/>3) Add a list of items you want to add to the list in RTM, in this case, I add a list of items to get at the grocery store.<br/><br/>4) Call the action ToDo Grocery - this then goes through the list you have in Drafts and sends individual emails to your RTM address, adding each of the items to the RTM list you chose in the Email Action in Drafts<br/><br/>Hope this is of help to those of you using Drafts on the iPhone or iPad,</p>fabian.kurmann2014-03-06T15:44:20Z2014-03-06T15:44:20Z2014-03-06T15:44:20Ztag:rememberthemilk.com,1995:forum-tips-topic-18094-reply74573Adding fun to Eisenhower<p><b>fabian.kurmann (Pro)</b> says:</p><p>I think the Eisenhower method is pretty useful, but what it is lacking is to mix in some fun. Important and urgent tasks are seldom fun, so heres my suggestion to a revamped Eisenhower matrix applied to RTM so you don't get grumpy:<br/><br/>Priorities for importance<br/><br/>1 - Due today or very soon and you have to complete the task before going to bed on that day. (Don't pick too much tasks here) This is for unplanned and very important and urgent tasks, too (buy medcine, when coughing).<br/><br/>2 - Due whenever they are due, likely postponable, but important<br/><br/>3 - Not important but fun tasks, with or without due date<br/><br/>0 - lame and unimportant tasks<br/><br/>Urgency is easyly managed by due date. If a task is unimportant or important it will show up in the today view, the this week view, or your customized time smartlist and automatically be urgent. Set due dates when they are really due, not too early, and certainly not, when its already too late. <br/><br/>Now if you need a break or some fun, choose one or two (not 10! ;-) ) due or random kategory 3 tasks between the important stuff. You can subcategorize the fun using tags like #rlyfun #bitfun etc.<br/><br/>Set a recurring important task to clear out the lame and unimportant tasks and your are set. <br/><br/>Every day you will achieve some important tasks at all cost, manage some important and enjoy some unimportant. As long as you control yourself on the kategory 3 tasks, your day will be productive and entertaining. <br/><br/>Have Fun :-)</p>hlear2014-03-06T13:34:54Z2014-03-06T13:34:54Z2014-03-06T13:34:54Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74569Reply to Eisenhower Matrix for RTM<p><b>hlear (Pro)</b> says:</p><p>Hi, I just joined today and one of the reasons I chose RTM pro is that I could then create 4 Eisenhower quadrants by placing 4 RTM widgets on one of my phone's screens (each 2x2 in size). I can edit any of the widgets as I see fit to make a full Eisenhower Matrix. I can't say if this is more or less effective than other methods posted here.</p>meeko412014-03-05T22:12:04Z2014-03-05T22:12:04Z2014-03-05T22:12:04Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74566Reply to Eisenhower Matrix for RTM<p><b>meeko41</b> says:</p><p>Just read this tip, I'm excited to try it out! Thanks for sharing :)</p>brett_mumaw2014-03-05T18:20:58Z2014-03-05T18:20:58Z2014-03-05T18:20:58Ztag:rememberthemilk.com,1995:forum-tips-topic-12137-reply74564Reply to Reusable/Packing Lists<p><b>brett_mumaw (Pro)</b> says:</p><p>This is fantastic, and I got it to work when testing, but after editing I keep getting the error<br/><br/>TypeError: Cannot call method "getMaxRows" of null.</p>aartnicolai2014-03-05T09:01:07Z2014-03-05T09:01:07Z2014-03-05T09:01:07Ztag:rememberthemilk.com,1995:forum-tips-topic-18090-reply74562Tip: Quickly add RTM from Outlook mails<p><b>aartnicolai (Pro)</b> says:</p><p>The problem:<br/>Every now and then I want to add a task in RTM after sending an e-mail to someone in order to remind myself. I noticed when I CC my personal RTM e-mails address in the e-mail and update the subject accordingly with the required tags, people start asking questions just because they don't understand these tags. Image you receive an e-mail containing tags like "^tomorrow #wait_for" etc..<br/><br/>Solution:<br/>In order to fix this I have created a small macro in Outlook. This macro is on top of every e-mail I send and pulls out the subject of the e-mail. The only you have to do is to change the suggested RTM tags like due date or list.<br/>I noticed this way adding tasks goes much quicker.<br/><br/>Here you find the code and below the implementation guide:<br/><br/>Code:<br/>Sub ForwardToRTM()<br/>Dim objMail As Outlook.MailItem<br/><br/>Set objItem = GetCurrentItem()<br/>Set objMail = objItem.Forward<br/>objMail.DeleteAfterSubmit = True<br/>objMail.To = "[YOUR_RTM_EMAIL_ADDRESS]"<br/>objMail.Subject = Replace(objMail.Subject, "FW: ", "")<br/>objMail.Subject = Replace(objMail.Subject, "Re: ", "")<br/>objMail.Subject = InputBox(prompt:="Enter the subject.", Title:="RTM Task", Default:=objMail.Subject &amp; " ^tomorrow")<br/><br/>objMail.Send<br/>objItem.Delete<br/>Set objItem = Nothing<br/>Set objMail = Nothing<br/>End Sub<br/>Function GetCurrentItem() As Object<br/>Dim objApp As Outlook.Application<br/>Set objApp = Application<br/>On Error Resume Next<br/>Select Case TypeName(objApp.ActiveWindow)<br/>Case "Explorer"<br/>Set GetCurrentItem = objApp.ActiveExplorer.Selection.Item(1)<br/>Case "Inspector"<br/>Set GetCurrentItem = objApp.ActiveInspector.CurrentItem<br/>Case Else<br/>End Select<br/>End Function<br/><br/>Implementation guide:<br/>1. Go to the Developer ribbon in Outlook;<br/>2. Click on Macros and then Macros;<br/>3. Copy and paste the code from above and update the e-mail address section;<br/>4. Save the macro;<br/>5. Open a new e-mail message and click on the very top of the message on the little dropdown box "Customize Quick Access Toolbar".<br/>6. Click on "More commands"<br/>6. Choose from the "Choose commands from:" dropdown box Macros;<br/>7. Select "ForwardToRTM" and click "Add"<br/>8. Now you have the button on top of every every e-mail. Click the button just before sending an e-mail, but afterwards is possible as well.<br/><br/>Have fun</p>bynbutterfly2014-03-05T01:40:25Z2014-03-05T01:40:25Z2014-03-05T01:40:25Ztag:rememberthemilk.com,1995:forum-tips-topic-18089-reply74560Manage bank accounts and financial life (credit cards and debit/saving accounts)<p><b>bynbutterfly (Pro)</b> says:</p><p>I felt overwhelmed to manage bank accounts, especially multiple credit cards and debit accounts. By using remember the milk, I can maximize the benefits from cashback credit cards and avoid paying fees. Repeating tasks are used heavily in managing bank accounts.<br/><br/>There are many many many scenarios I use remember the milk to organize financial life. Here is my own experience in recent 2 months. First I need to mention my rules of managing personal finance.<br/><br/>My rules of personal finance: <br/>1. Even if banks and HR can do a lot of stuff automatically for me, I should double check everything by myself.<br/>2. If I made a financial mistake, I should think about how to avoid this mistake in the future.<br/><br/>FICO score and credit history<br/><br/>1. I use creditkarma.com to monitor FICO score. Creditkarma updates the score every week. I created a repeating task to remind me to check it weekly and write the score to a Excel table. If my score changes, I will easily know why it changes and how to improve it.<br/><br/><br/>2. This year, I opened a new Discover it credit card which offers free FICO score. Similarly, I created a repeating task to check and record the score monthly.<br/><br/>3. Equifax, TransUnion and Experian offer one copy of free credit reports every year separately. It's our responsibility to make sure that the reports are correct. I set up three yearly repeating tasks to remind me to check the reports. The interval of two reports are 4 months. For example, on January I check Equifax report, on May, TransUnion report, and on September Experian report.<br/><br/>Debit card<br/><br/>1. Avoid montly fees. <br/>Chase checking account requires that every month $500 should be deposited to avoid monthly fee. A monthly repeating task reminds me of checking whether $500 is deposited to the account on the 15th of the month. Why I do that? Though I ask HR to deposit $500 to this account, one month last year HR made a mistake that they deposited less than $300. As a result, I was charged. According to rule 1, this is also my mistake because I did not check the bank information by myself. RTM helps to prevent me from making this mistake again (Rule 2).<br/><br/>2. Future changes<br/>My BOA checking and saving accounts did not charge monthly fee for first 5 years. This year is the 5th year and I set up the repeating task in the future to remind me of change and meet the minimum requirement to avoid monthly fees. I know the bank will mail me paper notification but I should have my own reminder. (Rule 1)<br/><br/><br/><br/>Credit card<br/><br/>1. Waiting reply from banks<br/><br/>You know that I opened a discover card recently. When I applied for this card through phone, the representative said I need to check the status of approval 3 days later by phone or online. A task was setup. I checked status online 3 days later and the card was not approved, then I immediately called the bank.<br/><br/>2.Bonus for new credit cards<br/><br/>Usually new credit cards have some bonus. I got a bonus that I need to pay $750 first 3 months to get $150. My problem is that I do not use credit card frequently recently or sometimes I will forget to use new card. Now some tasks about future purchases are created. Credit card name is shown in the name of the task. A task to confirm whether $750 is charged before the end of 3 months was also created.<br/><br/>3.Increase credit limits<br/><br/>It is said that every 6 months we can increase credit limits if we manage our credit cards well. I set up a half-year repeating task to remind me to choose one card to increase credit limit.<br/><br/>4.Cancel credit cards<br/><br/>I gave up Costco membership and want to discontinue American Express costco card. Before cancellation of costco membership, I called Amercian Express, the representative ensured me that the credit card would be automatically discontinue because of cancellation. But I still created a task to call them again after cancelling membership. (Rule 1)<br/><br/>5.Check whether obtaining the benefit promised by banks<br/><br/>Chase Freedom has additional 10% points because I have chase checking account. A task was created for double check whether I really got the bonus. Happily, the answer was yes this year.<br/><br/>6.Cashback when buying<br/><br/>Some cards have great bonus categories. When planning to purchase stuffs, the name of the card is also written in the task.<br/><br/>7.Activate bonus category<br/><br/>A repeating task to activate bonus category for Chase Freedom and discover quarterly. <br/><br/>8. Keep utilization ratio low<br/><br/>In order to improve our FICO score, we need to keep utilization ratio low, such as, 5-10%. I created a repeating task for each credit card. The due date of the tasks are before the end of billing cycle (not due date of payment). The amount of 5% of credit limits of credit cards is shown in the task name. If the money I owe is above 10%, then I need to pay some money before the end of billing cycle but not in full.<br/><br/>Statements<br/>1. A repeating monthly task to download online statements of all the bank accounts.<br/>2. A repeating monthly task to check whether statements are correct. Last month, I found someone charged me over $200 but did not remember doing it. I called the bank and money was returned. I made this mistake before and now RTM helps me to successfully decrease the possibility to make this kind of mistake. (Rule 1, Rule 2)<br/>3. A repeating weekly task to backup all the stuff in the computer, including bank statements and RTM tasks, in a removable disk. <br/><br/>Receipts<br/>1. A daily repeating task to remind me of gathering today's receipts and keeping them in appropriate place. If possible, I will scan the receipts use iphone app then save the files in the computer. The receipts will be back upped weekly. (see above)<br/>2. A yearly repeating task to clean the receipts. Some online articles discuss which receipts should be kept and how long to keep. I don't want to clean receipts frequently. But you can set up your schedule to clean them.<br/><br/>Misc<br/>1. I am in charge of payment in the apartment. After obtaining and calculating the bills, I should request the money from my roommates. A monthly repeating task reminds me who should give me money and how much.<br/>2. When I transferring money between banks, a task is created to double check whether the money is processed correctly after 3 business days. The advantage is that I don't need to worry about it every day.<br/><br/>I mentioned BOA, chase, American Express, and Discover here. But all the other banks are similar.<br/><br/>I hope that my experience will inspire you and that you can tell me your own experience. I am willing to learn from you.<br/></p>raymond.bergmark2014-03-03T17:13:36Z2014-03-03T17:13:36Z2014-03-03T17:13:36Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74550Reply to Eisenhower Matrix for RTM<p><b>raymond.bergmark (Pro)</b> says:</p><p>joinjess: You could combine this method with the sleeper tag method described here:<br/><a rel="nofollow" href="http://blog.rememberthemilk.com/2009/04/tips-tricks-tuesday-using-sleeper-tags/">http://blog.rememberthemilk.com/2009/04/tips-tricks-tuesday-using-sleeper-tags/</a><br/>in order to hide those far-off timeframe tasks.</p>adityapatil2014-03-01T09:31:33Z2014-03-01T09:31:33Z2014-03-01T09:31:33Ztag:rememberthemilk.com,1995:forum-tips-topic-17947-reply74534Reply to What my RTM has evolved into<p><b>adityapatil</b> says:</p><p>Hi David,<br/><br/>Sounds interesting. How do you keep track of actions you are waiting for others to complete?</p>emily2014-02-25T21:34:29Z2014-02-25T21:34:29Z2014-02-25T21:34:29Ztag:rememberthemilk.com,1995:forum-tips-topic-17666-reply74518Reply to Make A Landing Pad for Easy RTM List Sorting<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Ian,<br/><br/>Thanks for sharing your tip! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/02/tips-tricks-tuesday-using-a-smart-list-for-a-landing-pad/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. :)</p>derin.korman2014-02-23T14:52:54Z2014-02-23T14:52:54Z2014-02-23T14:52:54Ztag:rememberthemilk.com,1995:forum-tips-topic-18062-reply74492Reply to New style for RTM, Typography Riots, clean and legible<p><b>derin.korman</b> says:</p><p>I put the logo back in, and a lot of updates</p>derin.korman2014-02-21T02:44:31Z2014-02-21T02:44:31Z2014-02-21T02:44:31Ztag:rememberthemilk.com,1995:forum-tips-topic-18062-reply74477New style for RTM, Typography Riots, clean and legible<p><b>derin.korman</b> says:</p><p>I made a style for RTM, all the ones out there were old.<br/>http://userstyles.org/styles/98413/typography-riots-rtm-remember-the-milk</p>bridgespotter2014-02-19T20:46:25Z2014-02-19T20:46:25Z2014-02-19T20:46:25Ztag:rememberthemilk.com,1995:forum-tips-topic-17838-reply74468Reply to Reusable "Auto-Sorted" Shopping List!<p><b>bridgespotter</b> says:</p><p>Great idea. Will give it a go.<br/>Thnx</p>jgreene13332014-02-18T21:46:59Z2014-02-18T21:46:59Z2014-02-18T21:46:59Ztag:rememberthemilk.com,1995:forum-tips-topic-3056-reply74460Reply to Printing All Actions / Tasks<p><b>jgreene1333 (Pro)</b> says:</p><p>was there ever a solution to this?</p>joinjess2014-02-13T11:39:30Z2014-02-13T11:39:30Z2014-02-13T11:39:30Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74437Reply to Eisenhower Matrix for RTM<p><b>joinjess (Pro)</b> says:</p><p>just converted my list to this method - thanks! Love Q1 - much smaller list than my old daily lists. Only problem I am finding is that lots of Q2 have a specific and far-off timeframe attached. (like a birthday for example) Still thinking this one through.</p>emily2014-02-11T20:58:02Z2014-02-11T20:58:02Z2014-02-11T20:58:02Ztag:rememberthemilk.com,1995:forum-tips-topic-17924-reply74428Reply to A different take on Quadrants<p><b>emily (Remember The Milk)</b> says:</p><p>raymond.bergmark is right: this is a deserving <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/02/tips-tricks-tuesday-automatic-quadrants-using-priorities-and-due-dates/">Tips &amp; Tricks Tuesday winner</a>. :)<br/><br/>cek1227, we've added a free year of Pro to your Remember The Milk account -- thanks for sharing your take on quadrants!</p>chisha2014-02-09T15:58:28Z2014-02-09T15:58:28Z2014-02-09T15:58:28Ztag:rememberthemilk.com,1995:forum-tips-topic-17861-reply74414Reply to Advanced Goal Planning with RTM Trello and Zapier<p><b>chisha</b> says:</p><p>Hi szganv - I also sometimes struggle with using RTM for planning, review and having an overview of all my projects. This is a great post, I think I'll give it a try!</p>korrie.grant2014-02-07T23:28:46Z2014-02-07T23:28:46Z2014-02-07T23:28:46Ztag:rememberthemilk.com,1995:forum-tips-topic-17838-reply74402Reply to Reusable "Auto-Sorted" Shopping List!<p><b>korrie.grant</b> says:</p><p>Can one of you post a url to find your grocery list? Would save me a lot of time. I could just modify the numbers for the aisles. Thanks for considering. </p>raymond.bergmark2014-02-07T11:05:37Z2014-02-07T11:05:37Z2014-02-07T11:05:37Ztag:rememberthemilk.com,1995:forum-tips-topic-18041-reply74397Reply to Archiving lists to put projects on hold, and remembering to take them off the back burner<p><b>raymond.bergmark (Pro)</b> says:</p><p>Nice idea!</p>raymond.bergmark2014-02-07T10:39:16Z2014-02-07T10:39:16Z2014-02-07T10:39:16Ztag:rememberthemilk.com,1995:forum-tips-topic-17921-reply74396Reply to Kill dates<p><b>raymond.bergmark (Pro)</b> says:</p><p>Great idea!</p>arthurhabraken2014-02-06T10:30:11Z2014-02-06T10:30:11Z2014-02-06T10:30:11Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74392Reply to Eisenhower Matrix for RTM<p><b>arthurhabraken</b> says:</p><p>Great post ! I'm gonna use it !!</p>emily2014-02-04T21:40:29Z2014-02-04T21:40:29Z2014-02-04T21:40:29Ztag:rememberthemilk.com,1995:forum-tips-topic-17921-reply74384Reply to Kill dates<p><b>emily (Remember The Milk)</b> says:</p><p>Hi cadetblue,<br/><br/>I think this is the most original use for due dates that I've seen. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/02/tips-tricks-tuesday-using-kill-dates-with-smart-lists/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account.</p>jcfisher2014-02-04T18:41:07Z2014-02-04T18:41:07Z2014-02-04T18:41:07Ztag:rememberthemilk.com,1995:forum-tips-topic-11841-reply74382Reply to Drag-and-Drop reading lists with Zotero and Remember The Milk<p><b>jcfisher (Pro)</b> says:</p><p>I just saw your reply. I'm sorry, I don't use Thunderbird to manage email, so unfortunately I have no idea. Good luck!</p>simon.carr2014-02-04T18:37:32Z2014-02-04T18:37:32Z2014-02-04T18:37:32Ztag:rememberthemilk.com,1995:forum-tips-topic-18044-reply74381Tip: Never forget movie releases on LoveFilm<p><b>simon.carr (Pro)</b> says:</p><p>Whenever there's a movie I want to see that's not yet released for rental I add a task "Watch MOVIE". When the movie is listed on LoveFilm I add the URL and the rental release date if available. I use a smart list searching for the work "watch" and periodically and/or when I get reminded I review the list and add the movie to my LoveFilm rental list (completing the RTM task) or updating the release date.</p>olliebaum2014-02-03T23:57:16Z2014-02-03T23:57:16Z2014-02-03T23:57:16Ztag:rememberthemilk.com,1995:forum-tips-topic-18042-reply74378Make sure you eat properly with RTM!<p><b>olliebaum (Pro)</b> says:</p><p>This tip is quite simple but has many great benefits!<br/><br/>I like to be able to visualise my schedule for the day ahead using RTM. An important part of this is seeing how much I will accomplish before and after lunch and also when the most appropriate time to take my lunch break will be. <br/><br/>Initially, I created a task called 'Lunch' that I would alter the due date on as necessary for that day's schedule and then at the end of the day I would postpone it til the next day. (It seemed unnecessary to acknowledge that I had completed my lunch every day!) It allowed me to see in full the pattern of my day from beginning to end. And encouraged me into the healthy habit of planning a lunch break into my busy schedule so I didn't go hungry when I felt there was too much to do.<br/><br/>This suited me fine until – on one of my more creative days – I made a lovely lunch and decided that I wanted to start taking note of what I ate every day so I could have a more varied diet and make a record of any lunches that I might want to try again. <br/><br/>So I created a task called 'Lunch:' that repeats every day and after eating I edit the task name to record the meal I just ate. e.g. Today I had a Bagel with cream cheese, so that becomes "Lunch: Bagel w/ cream cheese". Once I've edited the task name, I can complete it and another task will be set for the next day. Then when I come to plan tomorrow's schedule I can adjust the time as necessary for that day and so on.<br/><br/>It's a nifty way to keep a track of your eating habits. At the start of the day I can type 'lunch' into the search bar and view completed tasks and then based on my recent lunches I can see what meals I haven't had for a while and make a packed lunch accordingly. It not only helps to keep your diet varied and interesting – avoiding the potential monotony of daily eating – but can act as a source of inspiration when stuck for ideas. You might see a good lunch that you made a couple of months ago that went down well and decide to make it again rather than simply have the same as yesterday. I also save money because it stops me falling into the lazy habit of not preparing my lunch at home and buying something from Starbucks instead.<br/><br/>I now use the same method to keep track of all my meals so have repeating tasks named ‘Breakfast’ and ‘Dinner’, and while these are not so important from a scheduling perspective, if you are on a diet and keeping a food diary it is useful to be prompted to make a note of what you’ve eaten, since it is all too easy to forget. And – as above – it’s good to make sure you’re not skipping meals. It also means I have a quick method to hand for planning the next day’s meals.<br/><br/>Note: <br/> If you implement this with the “repeat after 1 day” functionality you’ll be able to add notes and URLs of recipes that you used for each day. Using the “repeat every day” functionality you will still be able to add URLs for each task but you’ll be unable to add specific notes – i.e. any changes to notes will also change the notes of the already completed tasks – so using the “repeat after” syntax is generally better. :)</p>jcfisher2014-02-03T18:41:47Z2014-02-03T18:41:47Z2014-02-03T18:41:47Ztag:rememberthemilk.com,1995:forum-tips-topic-18041-reply74376Archiving lists to put projects on hold, and remembering to take them off the back burner<p><b>jcfisher (Pro)</b> says:</p><p>I use something like the <a rel="nofollow" href="http://blog.rememberthemilk.com/2008/05/guest-post-advanced-gtd-with-remember-the-milk/">advanced GTD setup</a> with Remember The Milk. Sometimes, though, I have projects that are less important, and I want to put those on the back burner. To put the project on hold, I just archive the list that contains the project, and then I don't see the project or its tasks any more.<br/><br/>But once I put a project on hold, I know I want to resume it at some future point, so that eventually I'll come back to it. To make sure I remember to come back to my "on hold" projects, I made a list called "On Hold." In it, I create a task with the name of the list that I archived, and set the due date to the day I want to come back to that project. Then, when that task comes due, I unarchive the list, and (hopefully!) start working on the project again.</p>kndykndy2014-02-03T06:48:00Z2014-02-03T06:48:00Z2014-02-03T06:48:00Ztag:rememberthemilk.com,1995:forum-tips-topic-18039-reply74371Managing monthly budget<p><b>kndykndy (Pro)</b> says:</p><p>It is easy to manage one's monthly budget by marking tasks that need to be paid with "money" tag and creating a smart list with the following criteria:<br/>"tag:money and dueAfter:02/00/2014 and dueBefore:03/01/2014", for example for january, 2014.<br/>Of cource you can go deeper and diversify expenditures by adding more complex tagging.<br/><br/>Have a nice RTM usage!</p>jacob.l2014-02-02T20:45:25Z2014-02-02T20:45:25Z2014-02-02T20:45:25Ztag:rememberthemilk.com,1995:forum-tips-topic-18038-reply74368Manage energy with tags e1 e2 e3<p><b>jacob.l (Pro)</b> says:</p><p>Just as many people use tags for contexts like @office or @errands or @spouse or @boss, I use tags for finding the tasks that match up my level of energy.<br/><br/>Most of my tasks get one of three tags: <br/>- e1 (Low energy)<br/>- e2 (Medium energy)<br/>- e3 (High energy)<br/><br/>I tag my tasks this way, because although managing your time is important, just as important is managing your energy. Loehr and Schwartz wrote a book about it http://www.amazon.com/The-Power-Full-Engagement-Performance/dp/0743226755 and an article in Harvard Business Review http://hbr.org/2007/10/manage-your-energy-not-your-time/ar/1 for those interested in the theory. Furthermore, this ties in well with the concept of eat that frog http://www.youtube.com/watch?v=0W7GB5Fh2XM<br/><br/>When I'm alert (often times in the morning) I want to do hard tasks, such as writing or reading a difficult mathematical proof. When I'm this high energy level mode, I go to my smartlist tag:e3 start doing it.<br/><br/>When I'm tired (often times at 5pm or in the evening) I want to do simple tasks like "take photos of Steven's notes on lecture 5" or . Sometimes, I'm in the middle, and I'll do a task with tag:e2.<br/><br/>Also, I lied. There are actaully a forth, e0. That's for tasks I want to do during a break. This should not be tasks like "read sms" or "watch this youtube clip" since those are terrible breaks. Instead, these are the tasks I do during a break, for example: "wash the dishes", "buy groceries", or "clean the desk". In fact, the e0 must be tasks that I can do without a computer; otherwise it's not really a break.</p>ariane22014-02-01T18:54:15Z2014-02-01T18:54:15Z2014-02-01T18:54:15Ztag:rememberthemilk.com,1995:forum-tips-topic-17561-reply74363Reply to A simpler, more appealing GTD-ish system in RTM<p><b>ariane2</b> says:</p><p>Curtispartridge, can't you do a search for the project tag and !2 and see if something comes up? It seems as though if you wanted to use this system you'd want to have the habit of moving the !2 to a new task each time you completed one, so this search during the weekly review would just be ensuring that you hadn't forgotten to do that. </p>fernando.angeli2014-02-01T17:39:47Z2014-02-01T17:39:47Z2014-02-01T17:39:47Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74362Reply to Eisenhower Matrix for RTM<p><b>fernando.angeli (Pro)</b> says:</p><p>Brilliant solution, thanks!</p>megan.strickland2014-01-29T20:37:22Z2014-01-29T20:37:22Z2014-01-29T20:37:22Ztag:rememberthemilk.com,1995:forum-tips-topic-17989-reply74345Reply to identify "next actions" by default with exclusion list<p><b>megan.strickland (Pro)</b> says:</p><p>Thank you!</p>emily2014-01-28T20:38:54Z2014-01-28T20:38:54Z2014-01-28T20:38:54Ztag:rememberthemilk.com,1995:forum-tips-topic-17837-reply74337Reply to Managing long lists<p><b>emily (Remember The Milk)</b> says:</p><p>Hi lars_m,<br/><br/>Thanks for sharing your tip! I like the use of time estimate criteria in your Smart Lists; it's a nice way to separate tasks. By the way, you're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/01/tips-tricks-tuesday-using-smart-lists-to-break-down-long-lists/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. :)</p>raymond.bergmark2014-01-28T14:25:46Z2014-01-28T14:25:46Z2014-01-28T14:25:46Ztag:rememberthemilk.com,1995:forum-tips-topic-18008-reply74330Reply to Creating a list of tasks with no set priority and\or no tags<p><b>raymond.bergmark (Pro)</b> says:</p><p>Just a friendly remark.<br/><br/>Could be simplified to <b>priority:none OR isTagged:false</b></p>raymond.bergmark2014-01-28T14:15:35Z2014-01-28T14:15:35Z2014-01-28T14:15:35Ztag:rememberthemilk.com,1995:forum-tips-topic-17989-reply74329Reply to identify "next actions" by default with exclusion list<p><b>raymond.bergmark (Pro)</b> says:</p><p>Nice method, glad you like the Sleeper tags!</p>gstiebler2014-01-27T18:19:11Z2014-01-27T18:19:11Z2014-01-27T18:19:11Ztag:rememberthemilk.com,1995:forum-tips-topic-15484-reply74324Reply to Use IFTTT and RTM to be more productive<p><b>gstiebler (Pro)</b> says:</p><p>+1 from ifttt integration.</p>tbok_nl2014-01-27T07:08:57Z2014-01-27T07:08:57Z2014-01-27T07:08:57Ztag:rememberthemilk.com,1995:forum-tips-topic-17843-reply74323Reply to How to keep focused during a week of different activities<p><b>tbok_nl (Pro)</b> says:</p><p>Thanks for the suggestions. Can you elaborate a little on the last paragraph? It's not clear to me why 'all will move to the next friday' (automatically?).</p>naginoki2014-01-27T02:35:12Z2014-01-27T02:35:12Z2014-01-27T02:35:12Ztag:rememberthemilk.com,1995:forum-tips-topic-8657-reply74318Reply to A Bit Better RTM - standalone Firefox extension<p><b>naginoki</b> says:</p><p>A Bit Better RTM is use a OSX Safari ?</p>olliebaum2014-01-26T02:53:31Z2014-01-26T02:53:31Z2014-01-26T02:53:31Ztag:rememberthemilk.com,1995:forum-tips-topic-18015-reply74308Creating a Trash Can or Bin to store deleted tasks<p><b>olliebaum (Pro)</b> says:</p><p>Due to the generosity of people at RTM we are able to have as many tasks as we choose. However, it is often necessary to delete tasks, because they have since become irrelevant. But since you can have an unlimited number of tasks, why not keep your deleted tasks and just keep them out of sight? Because once tasks are deleted they are gone forever... So... I find it can actually be pretty useful to keep a record of my deleted tasks. Then not only can I recover accidentally deleted tasks but I can review any inefficiencies in the way I organise in RTM (and why I end up deleting so many tasks, instead of completing them! :P).<br/><br/>I implemented this very simply by creating a list called "Bin". All I need to do now when removing a task is select it and click 'Move to... "Bin" list' from the dropdown box at the top of RTM! :)<br/><br/>N.B. It is necessary to adjust your smartlists to avoid picking up tasks in your bin. So add the query [NOT list:"Bin"] to the relevant smartlists to stop 'deleted' tasks showing up.<br/><br/>**Here's a little extra tip** : Once tasks are in the "Bin" list you can complete them so that you have a record of when each task was deleted. It's very useful to be able to order deleted tasks by deletion date. And then, of course, if you decide to retrieve the task, you need only click the "Uncomplete" button and move the task to a relevant list. <br/><br/>This method also allows me to be more decisive when getting rid of tasks because I don't waste time worrying whether deleting a task is too hasty or whether I might need it later. I can always rely on my trusty "Bin" list to retrieve it if necessary. ;)</p>tvjames2014-01-26T01:43:27Z2014-01-26T01:43:27Z2014-01-26T01:43:27Ztag:rememberthemilk.com,1995:forum-tips-topic-18014-reply74307Reply to Taming an overwhelming list by starring items<p><b>tvjames (Pro)</b> says:</p><p>Caveat: for repeating items, I do have to edit to remove the *** or else it remains on the list after I check it off, but that's easy to do with the keyboard and a short list. </p>tvjames2014-01-26T01:42:35Z2014-01-26T01:42:35Z2014-01-26T01:42:35Ztag:rememberthemilk.com,1995:forum-tips-topic-18014-reply74306Taming an overwhelming list by starring items<p><b>tvjames (Pro)</b> says:</p><p>I use my list to keep track of all the stuff I need to do at home. I use Siri to "Remind me to..." all the time. I use labels and specific naming conventions to identify areas of the home (and keep them sorted together). I use priority to show what time of day I can work on certain things. <br/><br/>But when the list gets long (especially if I postponed a bunch from the day before), I'm quickly overwhelmed and don't want to do anything.<br/><br/>So I've created a hack of sorts to give me the functionality of stars similar to Gmail. <br/><br/>I have a filter called *** that simply looks for "***". When the list is feeling really long, I will go through the list looking for easy items to get checked off and hit "R" to rename, right-arrow to get to the end, and then type "***" <br/><br/>Do that for 5-10 items, then switch to that list. Voila - a simple list of stuff I can tackle to get me in the mood to check things off.<br/><br/>(Added bonus - you can then zoom in with command/control-plus and have it fill your screen so you can see it from a distance.)</p>avv.fabio.palano2014-01-24T13:15:10Z2014-01-24T13:15:10Z2014-01-24T13:15:10Ztag:rememberthemilk.com,1995:forum-tips-topic-18011-reply74296managing a legal office<p><b>avv.fabio.palano</b> says:</p><p>I'm a lawyer and RTM is my choise for managing my office. The method is very easy but, for me, very efficient. I have no need to buy very expensive and difficult-to-use softwares.<br/><br/>First of all I created a list for all my cases, where the title is composed by the name of the parties (my client and opposing) and a progressive number. Something like: Red/White → 251.<br/><br/>I use the tags to specify:<br/>- "kind" of each case ("judicial" or "extra-judicial")<br/>- "state" ("active", "suspended", "archieved")<br/>- "sector" ("real estate", "taxes", "rent", "family", etc.)<br/><br/>Then, I use the "locations" to specify the "judicial authorities" (first istance court of a certain city, second istance court, etc.).<br/><br/>Of course, the notes are very important to save all the informations about each case.<br/><br/>So, with the smart lists, you can imagine how many useful informations I can have on my office when I need to know, just for example, all the cases about taxes there are pending, where are pending, the sector, etc.<br/><br/>Then, I have another list, named "2do" for all the tasks (calls, appointments, meetings, documents to write, etc.), that are linked to the related case by the number. As I said above, the title of the cases is composed by the name of the parties and a number. So, the task can be: "call red → 251", "meeting with red → 251". Then, a lot of due dates... <br/><br/>Of course, the priority feature is essential in this system.<br/><br/>Now I started to use the sync with evernote, to have even pdfs of the documents related to each case or task.<br/><br/>Of course, at the hearings or at the offices of the courts, the help of RTM is fantastic, and I'm never out of update with the app on my smarthone.</p>cmantra2014-01-24T03:14:33Z2014-01-24T03:14:33Z2014-01-24T03:14:33Ztag:rememberthemilk.com,1995:forum-tips-topic-18008-reply74289Creating a list of tasks with no set priority and\or no tags<p><b>cmantra (Pro)</b> says:</p><p>I have been using remember the milk for quite while but have tended to use it more of a dumping ground so I don't forget stuff. Recently I have decided to get more organised so setup some useful saved searches as folders. At least it creates some seggregation. One search folder that is really useful is "Not Filed" meaning tasks with no set priority or tag. It forces me to think more about the task and where it fits into my overall priorities. The search criteria is simple;<br/><br/>(priority:none AND isTagged:false) OR (priority:none AND isTagged:true) OR (isTagged:false AND (priority:1 OR priority:2 OR priority:3))<br/><br/>This way I can see tasks that have yet to find a home!<br/>Hope some of you will find this useful.</p>emily2014-01-22T04:56:58Z2014-01-22T04:56:58Z2014-01-22T04:56:58Ztag:rememberthemilk.com,1995:forum-tips-topic-17843-reply74267Reply to How to keep focused during a week of different activities<p><b>emily (Remember The Milk)</b> says:</p><p>Hi marthe.marthe,<br/><br/>Thanks for sharing your tip! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/01/tips-tricks-tuesday-planning-a-week-at-a-time/">Tips &amp; Tricks Tuesday winner</a>, and we've added a free year of Pro to your Remember The Milk account. :)</p>megan.strickland2014-01-22T00:44:20Z2014-01-22T00:44:20Z2014-01-22T00:44:20Ztag:rememberthemilk.com,1995:forum-tips-topic-17996-reply74266In case you forgot: You're awesome! (batch-add daily affirmations with a spreadsheet and email)<p><b>megan.strickland (Pro)</b> says:</p><p>I struggle with self-criticism and lack of confidence, particularly when I am staring at my to-do list (however nicely organized it is---thank you RTM!). Therefore, it is helpful to me to leave myself encouraging daily notes within my to-do list, because that is where I need it most. Plus, feeling better helps me be more productive. Yay!<br/><br/>Inspired by:<br/>rmcmullan - Building Conveyor Belts<br/>http://www.rememberthemilk.com/forums/tips/11156/<br/><br/>Here's the method:<br/><br/>1) Set up a spreadsheet. I used Google Drive, but Excel would probably work as well if you can find the equivalent functions.<br/><br/>2) Column A is your affirmations. Put in whatever you want. I decided to do 4 weeks worth (28).<br/><br/>3) Column B is tags. Put in whatever tags you want applied, using the quick add syntax. You can use different tags for different affirmations, or easily put it in once and copy/paste down the whole column. (I use a sleeper tag #zzz to keep them from showing up before their day, and a #♥ tag to identify all my affirmations.)<br/><br/>4) Column C is the export column. It uses a formula to put it all together and add due dates. Example, for row 2:<br/><br/>=CONCATENATE(A2," ^",(ROW()-1)," days ",B2)<br/><br/>Put this in once and then just copy/paste down the whole column.<br/><br/>This results in something like "You are loved. ^1 days #zzz #♥"<br/><br/>5) Column D is the character limit check. Many people (including me) encounter problems adding very long tasks via email. To help identify any strings that are too long, use the following (again, example is for row 2):<br/><br/>=LEN(C2)<br/><br/>This shows the string length of your "export" column. I use conditional formatting to highlight anything over 72 characters, as this seems to be my cutoff. I don't know of a good work around, so I just shorten anything that is too long.<br/><br/>6) Add one more item at the end of the list:<br/><br/>Column A: "Reload affirmations"<br/>Column B: whatever tags you want<br/>Column C: =CONCATENATE(A20," ^",(ROW()-2)," days ",B20)<br/><br/>Note the change from "ROW()-1" to "ROW()-2". This makes your "reload affirmations" tasks show up on the same day as your last affirmation, so you don't have a gap.<br/><br/>7) Select and copy all of your tasks from Column C only. Paste into an email. If the cell grid copies through, select all and clear formatting. Send to your RTM import address.<br/><br/>Done!</p>raymond.bergmark2014-01-20T11:46:47Z2014-01-20T11:46:47Z2014-01-20T11:46:47Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74256Reply to Eisenhower Matrix for RTM<p><b>raymond.bergmark (Pro)</b> says:</p><p>Well thought out system, excellent post!</p>giswok2014-01-19T19:44:44Z2014-01-19T19:44:44Z2014-01-19T19:44:44Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74251Reply to Eisenhower Matrix for RTM<p><b>giswok</b> says:</p><p>This looks like a neat solution and an excellent post, thanks</p>megan.strickland2014-01-19T01:20:12Z2014-01-19T01:20:12Z2014-01-19T01:20:12Ztag:rememberthemilk.com,1995:forum-tips-topic-17991-reply74247add multiple tasks from non-smart phone via MMS (multimedia message) instead of SMS (text message)<p><b>megan.strickland (Pro)</b> says:</p><p>My phone is only semi-smart, so I have frequently use the Twitter method of adding single tasks via SMS (text message) when I am out and about. (See http://www.rememberthemilk.com/forums/tips/10204/) <br/><br/>However, I recently discovered that I can also use MMS (multimedia message) to send multiple tasks to my Import email address directly. Here's how it works on my Nokia e71:<br/><br/>1) Added "RTM Import" to my contacts, with the appropriate email address.<br/><br/>2) Start typing "RTM Import" and select it when it pops up.<br/><br/>3) Select "Send multim. msg."<br/><br/>4) Compose email as per usual for the import address. (See http://www.rememberthemilk.com/services/email/#import)<br/><br/>I hope that is helpful to someone. :o)</p>megan.strickland2014-01-18T08:59:51Z2014-01-18T08:59:51Z2014-01-18T08:59:51Ztag:rememberthemilk.com,1995:forum-tips-topic-17989-reply74244identify "next actions" by default with exclusion list<p><b>megan.strickland (Pro)</b> says:</p><p>This is pretty much a combination of two brilliant ideas from other people, so it's entirely likely that this has been posted before. But just in case...<br/><br/>Many people identify "next actions" with a tag, but I prefer for tasks to be next actions by default. (Otherwise, I worry that something will "fall through the cracks" in between my weekly reviews if I forget to tag it.) Doing it this way gives me peace of mind, so I'm not taking up brain space with worrying about it.<br/><br/>To accomplish this, I set up a smart list that identifies everything that is NOT a next action, and then exclude that list from my @context lists.<br/><br/>This is basically a combination of: <br/><br/>rajjan's famous sleeper tag method <br/>(http://blog.rememberthemilk.com/2009/04/tips-tricks-tuesday-using-sleeper-tags/) <br/><br/>chad.davis's briliant start date tag idea <br/>(6th comment on this thread: http://www.rememberthemilk.com/forums/tips/10346/).<br/><br/>Here are my exclusion smart list criteria:<br/><br/>(tag:zzz AND dueAfter:now) OR <br/>(tag:z1d AND dueAfter:"1 day of now") OR <br/>(tag:z2d AND dueAfter:"2 days of now") OR <br/>(tag:z1w AND dueAfter:"1 week of now") OR <br/>(tag:z1m AND dueAfter:"1 month of now") OR <br/>(tag:startdate AND dueAfter:today) OR<br/>(tag:tickleme AND dueAfter:today)<br/><br/>If you use a "waiting" tag, add "OR (tag:waiting)".<br/>If you use a "project" tag, add "OR (tag:project)".<br/>Etc...<br/><br/>Call the list whatever you want. I left mine named "zzz" so it shows up last in my lists.<br/><br/>Now, to see ALL of your next actions, just search for "NOT list:zzz". This is a good test to see if it's working---if anything shows up that shouldn't, adjust your zzz list criteria accordingly.<br/><br/>Then add "NOT list:zzz" to the end of any smart list you use to show next actions. For example:<br/><br/>list name: @home<br/>criteria: tag:@home NOT list:zzz<br/><br/>And one that is a little more complicated:<br/><br/>list name: top<br/>criteria: (dueBefore:"2 days from today" OR NOT priority:none) NOT list:zzz<br/><br/>This shows everything that is overdue, due within the next 2 days, or has a priority of 1, 2, or 3, but is not on the zzz list.<br/><br/>To take this one step further, I have actions default to my @computer context as well. To do that, I simply define it like this:<br/><br/>list name: @computer<br/>criteria: NOT (list:zzz OR tag:@home OR tag:@out)<br/><br/>This way, every task ends up on my @computer list if I don't tag it. This works for me, because if I have forgotten to tag it then the REAL next action is to tag it... which is an @computer task. And I can focus on my @context lists during the week and not worry that I'm missing something.<br/><br/>I hope that's helpful to someone. Thanks for reading!<br/><br/>Megan<br/><br/><br/><br/><br/><br/><br/><br/><br/></p>kennymobley2014-01-17T15:50:03Z2014-01-17T15:50:03Z2014-01-17T15:50:03Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74242Reply to Eisenhower Matrix for RTM<p><b>kennymobley (Pro)</b> says:</p><p>This is very good. A nice, clean implementation for those of us not into GTD.</p>phlancelot2014-01-16T21:18:29Z2014-01-16T21:18:29Z2014-01-16T21:18:29Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74237Reply to Eisenhower Matrix for RTM<p><b>phlancelot (Pro)</b> says:</p><p>great stuff!</p>eriugena2014-01-16T07:45:20Z2014-01-16T07:45:20Z2014-01-16T07:45:20Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74229Reply to Eisenhower Matrix for RTM<p><b>eriugena</b> says:</p><p>Great post. I consider Q4 as my backlog. And I also excluded in the selection my Tickler list (they are popping up in the Q3 list anyhow). And if tasks are really not Important and not urgent you should delete them.</p>mattrix0072014-01-16T00:53:33Z2014-01-16T00:53:33Z2014-01-16T00:53:33Ztag:rememberthemilk.com,1995:forum-tips-topic-10803-reply74227Reply to Outlook Templates and Launchy<p><b>mattrix007 (Pro)</b> says:</p><p>This uses Gmail, Launchy and Windows Scripting Host...<br/><br/>http://lifehacker.com/5190601/email-yourself-reminders-from-launchy<br/><br/></p>sgri2014-01-15T11:26:19Z2014-01-15T11:26:19Z2014-01-15T11:26:19Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74221Reply to Eisenhower Matrix for RTM<p><b>sgri</b> says:</p><p>Great way to implement the Covey methodology</p>emily2014-01-14T21:26:46Z2014-01-14T21:26:46Z2014-01-14T21:26:46Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply74207Reply to Eisenhower Matrix for RTM<p><b>emily (Remember The Milk)</b> says:</p><p>Hi mehardin,<br/><br/>I love the use of Smart Lists for quadrants! Thanks for sharing your tip -- you're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2014/01/tips-tricks-tuesday-an-eisenhower-matrix-using-smart-lists/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. :)</p>james.scerbo2014-01-13T19:53:14Z2014-01-13T19:53:14Z2014-01-13T19:53:14Ztag:rememberthemilk.com,1995:forum-tips-topic-17920-reply74200Reply to Remember The Milk as a CRM Tool<p><b>james.scerbo (Pro)</b> says:</p><p>I concur! I keep seeing the article by sunjana1 posted on the Help section but it does not really fit my needs.<br/><br/>How are you organizing the RTM procedures?</p>acontona2014-01-09T18:53:02Z2014-01-09T18:53:02Z2014-01-09T18:53:02Ztag:rememberthemilk.com,1995:forum-tips-topic-14476-reply74174Reply to Milkman: Remember The Milk for Windows Phone<p><b>acontona (Pro)</b> says:</p><p>How can i set "spanish" language on Milkman?</p>kevin.thai2014-01-06T06:19:33Z2014-01-06T06:19:33Z2014-01-06T06:19:33Ztag:rememberthemilk.com,1995:forum-tips-topic-17516-reply74127Reply to Using Google Keep to Email tasks into RTM<p><b>kevin.thai</b> says:</p><p>Wow great idea. Thanks! Will need to give this a shot. Only made the switch to Keep recently for it's simplicity but never thought to combine both RTM and Keep.<br/></p>nico40002014-01-06T00:35:40Z2014-01-06T00:35:40Z2014-01-06T00:35:40Ztag:rememberthemilk.com,1995:forum-tips-topic-17936-reply74126Reply to A Simple GTD-7 Habits Implementation of RTM<p><b>nico4000</b> says:</p><p>Thanks a lot for your system descriptions, syntax examples and making things a lot clear now 4 me )</p>queriquita2014-01-05T10:06:04Z2014-01-05T10:06:04Z2014-01-05T10:06:04Ztag:rememberthemilk.com,1995:forum-tips-topic-17967-reply74122Keep your gmail inbox empty: act now, act later, file for reference, or delete thanks to Zapier-RTM zap<p><b>queriquita (Pro)</b> says:</p><p>With efficiency in mind for this new year, I cleared out my inbox and am attempting to stay on top of it all. Having so many options for folders and whatnot in gmail was nice, but there was never the reminder to actually follow up with any of them. RTM is my go-to place for GTD. So what I've done is set up a gmail label for RTM and created a zap that allows me to forward the url for actionable emails to RTM. Here's the link for that zap: http://zpr.io/ghNy.<br/><br/>Now reading my emails is much more productive because I do one of the following: <br/>1) Act Now: deal with it on the spot (and then do option 2, 3, or 4).<br/><br/>2) Act Later: if on my android, I label the email *RTM* and deal with it through RTM when it zaps over (note: the asterisks prevent me from having to scroll endlessly to accomplish this quickly from my phone). if on my computer, I create an RTM task through the RTM website and add the email URL link, plus I add the non-astrisked RTM label to the email. i use chrome on my android phone, but from my RTM app i can't quickly open the email urls that weren't created as mobile urls, so this is my workaround. this is why the zap includes in the note section a second option to do a mobile search for all items with the *rtm* and rtm labels. it doesn't take me to the specific email, but it takes me to a list that should be relatively short. <br/><br/>3) file for reference: i contemplated evernote, but prefer google for this. if your preference is evernote, then just forward your email to your evernote email address - simple from phone or computer. if you prefer google, you can print the email to google drive from your computer and from your android device. also, if you don't want the pdf created from your 'printed' email to count against your google storage, then you can delete it after converting it to a google doc file (just open it as a google doc file from your computer or your android and it will automatically convert). if you want to create a reminder to do it later, then you can create an email label for that too (i use *drive*, which i nested under *rtm*) and zap the task to RTM with this: http://zpr.io/ghND. <br/><br/>4) delete the email<br/><br/><br/>If any of this was helpful and you decide to setup your zaps, please don't hesitate to use the provided links, as we'll both be rewarded with 100 extra zaps each month. Thanks and enjoy.</p>pescacebes2014-01-04T16:21:12Z2014-01-04T16:21:12Z2014-01-04T16:21:12Ztag:rememberthemilk.com,1995:forum-tips-topic-17964-reply74118Focussing (on time)<p><b>pescacebes (Pro)</b> says:</p><p>In order to tackle the "Big rocks" timely, I have created this system:<br/><br/>First, I only have two input lists: Inbox and Info. Info is exacty this: Things to remember and not actions. It acts as a reminder. Inbox is everything else. Most tasks have a due date and/or a priority.<br/><br/>My day starts checking Two smart lists: Today and Focus.<br/><br/>Today: due:today OR dueBefore:Today<br/>Focus: (priority:1 OR priority:2) AND ((dueWithin:"1 week of today") OR due:never OR dueBefore:now)<br/><br/>The most relevant is "Focus". It contains everything really important and shows me what I have to do in the next week that matters most. For me, priority 3 can be overdue. For you could be also 2 or none... You may easily adjust this search.<br/><br/>Another helpful smart list is "Week": (dueWithin:"1 week of today") OR (due:never AND (priority:1 OR priority:2 OR priority:3)) OR dueBefore:now <br/><br/>Notice that this list also captures items that have a priority but no date. Probably You might prefer to give a date to them too!<br/><br/>Lastly, in order not to miss anything, I have the list "No date": due:never NOT list:info<br/><br/>If you add some tags and/or places to the tasks, I think that this system is clean and clear enough to navigate through a sea os tasks quite easily.</p>holger.schneider2014-01-02T14:48:24Z2014-01-02T14:48:24Z2014-01-02T14:48:24Ztag:rememberthemilk.com,1995:forum-tips-topic-11841-reply74108Reply to Drag-and-Drop reading lists with Zotero and Remember The Milk<p><b>holger.schneider</b> says:</p><p>Hi, I just came across this and have a question: What would be the difference between using RTM (from within Thunderbird) versus Google Tasks (also in Tb) in general or specifically for reading lists.<br/><br/>Thanks!</p>cobrastyle2014-01-02T04:07:14Z2014-01-02T04:07:14Z2014-01-02T04:07:14Ztag:rememberthemilk.com,1995:forum-tips-topic-17947-reply74103Reply to What my RTM has evolved into<p><b>cobrastyle</b> says:</p><p>Hi David,<br/><br/>I wouldn't mind seeing a screenshot, if it's not too much trouble. Like you, I enjoy seeing what others are doing in case I should modify the way I do things as well.<br/><br/>A challenge for me is figuring out how to display data consistently between the iphone app and the web site. I've tried various add-ons, etc, but sometimes more structure and customization doesn't transfer to the mobile app. Your setup sounds simple and refined. <br/><br/>Something that I struggle with is having a setup that allows me to see a similar layout that separates Home vs Work tasks. </p>milkiglo2014-01-01T16:04:19Z2014-01-01T16:04:19Z2014-01-01T16:04:19Ztag:rememberthemilk.com,1995:forum-tips-topic-17958-reply74099Getting Things Limber with RTM <p><b>milkiglo (Pro)</b> says:</p><p>I wanted to remember to stretch routinely so I made a repeating reminder with a few YouTube links to stretching. <br/><br/>I have a standard 'go to' yoga video link, which I place in the URL field. As well, in the notes field I have several specific video links with headings like 'Back Yoga', '20 Minutes'. <br/><br/>When I am ready I open the task on my device, tap stretching routine and it opens the video to follow along with. Short while later I am feeling limber and looking forward to what's next.<br/><br/>Pro Tip! Throw it up on the big screen with Airplay (AppleTV and iPhone, iPad or Mac OSX 10.9) or an Android phone and Android TV dingus.</p>dbblues2013-12-28T00:46:54Z2013-12-28T00:46:54Z2013-12-28T00:46:54Ztag:rememberthemilk.com,1995:forum-tips-topic-17947-reply74074What my RTM has evolved into<p><b>dbblues (Pro)</b> says:</p><p>Thought I'd share how my RTM is organized after a good few years of playing with different approaches, many stolen from this forum. The most effective and easiest to use format for me has emerged (thus far) as follows. <br/><br/>1. Four smart lists, each linked to an RTM priority level. These I label as Must, Should, Could and Wait. They correspond to priority levels 1, 2, 3 and none. Aside from the Inbox, these are the only lists I show in tabs.<br/><br/> 2. A regular list for each project. These I prefix with a '+' so they show up first in my tag cloud. <br/><br/>3. A set of five tags relating to the kind of action each task calls for: 'arrange', 'explore', 'prepare', 'review', and 'sendout'. These seem to capture most of my project activities. I used to use 'delegate' sometimes, but that just seemed to one form or aspect of 'arrange'. <br/><br/>The combination of these smart lists, regular lists and tags work well for me on my pc, nexus phone, and nexus tablet. Earlier versions were much more complex, but not more useful or comfortable.<br/><br/>I'm happy to share a screenshot of how it looks on the pc, if anyone is interested. Thanks RTM for an excellent product. I've tried all the rest and keeping coming back. <br/><br/>Cheers,<br/>David Brown<br/>Winnipeg, Canada<br/></p>cek12272013-12-22T23:15:41Z2013-12-22T23:15:41Z2013-12-22T23:15:41Ztag:rememberthemilk.com,1995:forum-tips-topic-17924-reply74045Reply to A different take on Quadrants<p><b>cek1227 (Pro)</b> says:</p><p>I understand what you're saying, but it's not doing that for me. In fact, it's getting me more into the important-but-not-urgent quadrant. In my line, I do have a lot of legitimately urgent matters, but as long as I only put dates on things that truly have due dates, then I'm more in the correct quadrant with this system than ever. However, I have no delusions that it will end up doing the same for anyone else.</p>mehardin2013-12-22T07:58:47Z2013-12-22T07:58:47Z2013-12-22T07:58:47Ztag:rememberthemilk.com,1995:forum-tips-topic-17838-reply74043Reply to Reusable "Auto-Sorted" Shopping List!<p><b>mehardin (Pro)</b> says:</p><p>I just posted pretty much the same suggestion without realizing you had already done it. The only twist I added was to actually create a "dummy task" for each aisle, listing the aisle number and the main items on that aisle. That made it easier to add the aisle number to the other items when I am making my list at home. Sorry to post the duplicate. I just now saw yours. Great minds think alike.<br/></p>osarjeant2013-12-21T19:01:42Z2013-12-21T19:01:42Z2013-12-21T19:01:42Ztag:rememberthemilk.com,1995:forum-tips-topic-17936-reply74039A Simple GTD-7 Habits Implementation of RTM<p><b>osarjeant (Pro)</b> says:</p><p>I've found a simple way to use RTM and all of its functionality to implement a system that is effective - things get done. What's more is that it is low maintenance. I can actually leave it for a day or four and a 15 min review gets everything back in order and I'm back to doing things. I see what I need to see when I need to see it.<br/><br/>Setup:<br/>Create 3 locations: Home, Office, Errands<br/>Create 7 smart list: <br/>&gt;&gt;&gt;Home-"location:Home"<br/>&gt;&gt;&gt;Office-"location:Office"<br/>&gt;&gt;&gt;Errands-"location:Errands" (I put errands in Greenland just for giggles)<br/>&gt;&gt;&gt;Anywhere-"isLocation: false"<br/>&gt;&gt;&gt;Priorities-"NOT priority:n"<br/>&gt;&gt;&gt;Today-"due:Today"<br/>&gt;&gt;&gt;Overdue-"dueBefore:Today"<br/>Create 1 List:<br/>&gt;&gt;&gt; ToDo - for task that are standalone<br/><br/>Concept:<br/>List = Projects<br/>Task = Tasks<br/>Smart List = Context Based List<br/>Tags = More Specific Context<br/><br/>System:<br/>Anything that you want to get done make a list for it. (Assuming it will take more that one tasks.) For example: Clean Bathroom. In this list add at least on action that you can do next. Add more if you want. That's it. <br/><br/>We'll almost, to be more efficient, add a location such that if it can ONLY be done at Home add location Home. Use tags to be more specific with context, such as tag:online or tag:computer or tag:kitchen. Add a due date if it has one. Add a priority if you want - more on priorities in a bit. The smart list that were created in the setup will help you focus on things you can do where you are at. When you do your review, just check that every project has a next action.<br/><br/>Optional:<br/>Highly recommend using A Bit Better RTM as this puts your list aka projects into a list and adds a number of tasks to each list/project.<br/><br/>Priorities:<br/>7 Habits uses the 4 quadrants which is how I use priorities, but instead of using "important vs not important" I use the following:<br/>&gt;&gt;&gt; 1 Critical-Urgent and Detrimental if Not Completed (In other words Need to Do)<br/>&gt;&gt;&gt; 2 Crucial-Not Urgent and Detrimental if Not Completed<br/>&gt;&gt;&gt; 3 Beneficial-Beneficial If Completed <br/>&gt;&gt;&gt; 4 Optional-Something I just want to do<br/><br/>Your Priorities smart list will only show P1-P3. You can create separate smart list for each quadrant, but I find this unnecessary.<br/><br/>In this respect 1 &amp; 2 are Mandatory and 3 &amp; 4 are Optional. Only Mandatory items can be urgent since I don't actually have to do the rest.<br/><br/>Errands:<br/>Use tags to list the stores or places that you could complete these tasks. For example Buy Tide - tag: target, giant, costco allows me to search tags by store when I'm at that store and see everything from all my projects that I could buy at that store.<br/><br/>Clean Up:<br/>Once you complete the project delete the list. If it is a repeating project go to the completed tab and uncompleted all the task that you need to do again. I find this method easier to manage than setting "soft" due dates that repeat.<br/><br/>Final Thoughts:<br/>This system is for getting stuff done so there is no someday list, however, anything without a priority is a "someday item" so its a nice way to sneak it in, with the benefit that if I get my higher priorities done I can begin working on those someday items.<br/><br/>If you think you have too many projects, keep in mind that doing is what brings that list down. I find myself doing task simply because I want to delete the list.<br/><br/>So that's it. Any suggestions are welcome.</p>mehardin2013-12-20T22:53:33Z2013-12-20T22:53:33Z2013-12-20T22:53:33Ztag:rememberthemilk.com,1995:forum-tips-topic-17917-reply74036Reply to Making a habit of 8 glasses of water daily<p><b>mehardin (Pro)</b> says:</p><p>I like it. I struggle with my weight, and increasing water intake always helps. I'm going to give it a try.</p>mehardin2013-12-20T22:48:33Z2013-12-20T22:48:33Z2013-12-20T22:48:33Ztag:rememberthemilk.com,1995:forum-tips-topic-17920-reply74035Reply to Remember The Milk as a CRM Tool<p><b>mehardin (Pro)</b> says:</p><p>I'd like to see and hear more about how you set this up. Sounds great.</p>mehardin2013-12-20T21:46:03Z2013-12-20T21:46:03Z2013-12-20T21:46:03Ztag:rememberthemilk.com,1995:forum-tips-topic-17935-reply74034Buying Groceries with RTM<p><b>mehardin (Pro)</b> says:</p><p>This isn't a new idea by any stretch of the imagination, but I'd like to share how I've fine tuned it to make it work better for me. <br/><br/>First, I have a separate static list for groceries. My normal day to day tasks are kept in a list called -Actions if they are indeed next actions, or -Projects, or -Someday, etc. If you've looked at Getting Things Done (GTD) then you are familiar with these concepts. I prefix all my static lists with "-" so they sort before the smart lists. My grocery list is titled "-Groceries".<br/><br/>The next thing I did was take my smart phone to the grocery store where I do most of my shopping and create a "task" for each aisle, including the aisle number and what the signs say are contained on those aisles. These "tasks" are all tagged "aisles" and never get deleted. They simply serve as place holders. Then when I make the list of things I want to buy this trip I prepend each item with the aisle number AND A PERIOD. I don't use a period after the number on the aisle descriptions, but I do before the individual things I want to buy. This makes each item sort under its aisle header. My current list looks something like this:<br/><br/> 02 bread and coffee<br/> 02. peanut butter<br/> 02. dinner rolls<br/> 02. coffee creamer<br/> 04 pickles, ketchup, dressing, canned veggies<br/> 04. green beans<br/> 04. corn<br/> 06 rice, soup, pasta, spaghetti sauce, canned meat...<br/> 06. kraft macaroni and cheese<br/> ....<br/> 34 Dairy, meat, produce<br/> 34. sliced American cheese <br/> 34. bacon<br/> 34. bananas for Bob<br/> G General Merchandise<br/> G. Shampoo<br/> G. Dog food<br/><br/>I should say my grocery store is WalMart. All the grocery aisles are even numbered, the odd numbers are saved for the general merchandise side of the store. I haven't bothered to try to label all the general merchandise stuff. I just group it all together as there are seldom more than two or three items I'm buying from that side of the store. How you set yours up will depend on the layout where you usually buy groceries.<br/><br/>I've used RTM to keep a grocery list for a long time, but I was always scrolling up and down the list to see what I needed when I was in a given area. This helps me to have all the items that are close together in the store also close together on my list. It takes a little bit of time to remember to add the right number in front of the item you want to buy, but having the aisle numbers in front of you when you are planning helps. And the nice thing is you only have to enter each one once. When it's time to go shopping again, just look at your completed items and mark incomplete the ones you need to buy again. <br/><br/>Once you have your list made, you don't really need the aisle descriptions. They just make the list longer. You can mark them complete to get them out of the way, and just plan to mark them incomplete when you get ready to make your list again. What I did was create a smart list called Groceries with the parameters "list:-Groceries NOT tag:aisles." I use the static list for easy entry when I'm planning, and the smart list to get the aisles out of my way when I'm shopping.<br/><br/>Please let me know if this helps you, and how you see that I could make it better. Thanks.<br/><br/>www.rememberthemilk.com <br/></p>mehardin2013-12-20T21:39:19Z2013-12-20T21:39:19Z2013-12-20T21:39:19Ztag:rememberthemilk.com,1995:forum-tips-topic-17924-reply74033Reply to A different take on Quadrants<p><b>mehardin (Pro)</b> says:</p><p>I like whatever system works for you. But it seems to me Covey's quadrants (OK, he didn't come up with them, he just popularized them) are about focusing on those things that are important but not urgent. This still seems to prioritize the urgent to me. Just a thought.</p>thomas.sedminek2013-12-19T14:35:12Z2013-12-19T14:35:12Z2013-12-19T14:35:12Ztag:rememberthemilk.com,1995:forum-tips-topic-17516-reply74027Reply to Using Google Keep to Email tasks into RTM<p><b>thomas.sedminek (Pro)</b> says:</p><p>Thanks dhub! This is a great idea!<br/>Tom</p>queriquita2013-12-17T06:35:16Z2013-12-17T06:35:16Z2013-12-17T06:35:16Ztag:rememberthemilk.com,1995:forum-tips-topic-17928-reply74008Reply to Auto creating a follow-up task in RTM from Evernote<p><b>queriquita (Pro)</b> says:</p><p>fyi: an example of how the last suggestion (of adding the tag:RTM zap to an evernote directly) would apply to my case.<br/><br/>ex) i create an evernote that has a weekly activity checklist (let's say i want to see how many letters we can get through in the week. in this case, it would make sense to create a list of a to z in one column with headers for each day of the week and check mark boxes running down those columns). during the week, this evernote would receive a normal RTM integration reminder because as the week progresses, i want to pull up this very same note and guide my behavior based on what was already checked off (as in, "oh, i see on mon i checked letters a thru f and on tue a thru m, so on wed, based on all of this visible in the same note, i'll just do g thru z"). however, at the end of the week, i will add tag: RTM, so that a new task is created, using the completed table as a reference (zap autolinked in RTM note) for what to do at the start of the following week. now, say this new week, instead of each letter having its own row, i want to chunk it down to three rows: (1) a to f, (2) g to m, (3) n to z) and focus on 0 to 9 by giving each number its own row. for easy population of the new evernote, my RTM would include the link for template for this particular table, too (like in the kustomnote example), and it would be this new template-generated note that i would continue to update via regular rtm-en integration until i'm ready to add the tag and zap it as a ref. note for the following actionable task, thus repeating the process again. in case you couldn't tell, i'm really loving FINALLY getting these two programs to work for me exactly as needed. Joy! </p>lars_m2013-12-16T20:18:32Z2013-12-16T20:18:32Z2013-12-16T20:18:32Ztag:rememberthemilk.com,1995:forum-tips-topic-14476-reply74000Reply to Milkman: Remember The Milk for Windows Phone<p><b>lars_m (Pro)</b> says:</p><p>Matt, Milkman really is great! Thanks. <br/><br/>I too have problems with (fairly complicated) smart lists. They show no tasks. I use 3.2.2.0. <br/><br/>Also, could someone tell me how the location feature works? On Android, I get a notification when I am near a specified location with a task. Milkman does not do this. I have made sure all settings are right, but I am new to windows phone, so maybe I am doing something wrong? <br/><br/>Thanks again Matt, keep up the good work!<br/><br/>/Lars</p>raymond.bergmark2013-12-16T13:46:59Z2013-12-16T13:46:59Z2013-12-16T13:46:59Ztag:rememberthemilk.com,1995:forum-tips-topic-17924-reply73992Reply to A different take on Quadrants<p><b>raymond.bergmark (Pro)</b> says:</p><p>Brilliant! Easy setup and with the added bonus of mixing this with different contexts you get a nice, flexible system.<br/>I bet you'll shortly be "Tip of the Week" winner!</p>queriquita2013-12-16T11:52:57Z2013-12-16T11:52:57Z2013-12-16T11:52:57Ztag:rememberthemilk.com,1995:forum-tips-topic-17928-reply73990Reply to Auto creating a follow-up task in RTM from Evernote<p><b>queriquita (Pro)</b> says:</p><p>ps - you could also just manually add RTM as a tag to an evernote and create the zap to populate based on that ;-) again, this is not the same as the current integration, it would be a NEW task autolinked to an evernote as reference. This also means you don't have to worry about the titles changing, since they're not one in the same.</p>queriquita2013-12-16T11:48:00Z2013-12-16T11:48:00Z2013-12-16T11:48:00Ztag:rememberthemilk.com,1995:forum-tips-topic-17928-reply73989Reply to Auto creating a follow-up task in RTM from Evernote<p><b>queriquita (Pro)</b> says:</p><p>btw: thanks to duckdagobert for turning me onto zapier. i have now two zaps: the one i mention here and the one you mentioned in your cal to rtm zap post. :-)</p>queriquita2013-12-16T11:45:36Z2013-12-16T11:45:36Z2013-12-16T11:45:36Ztag:rememberthemilk.com,1995:forum-tips-topic-17928-reply73988Auto creating a follow-up task in RTM from Evernote<p><b>queriquita (Pro)</b> says:</p><p>My situation:<br/>I use RTM to keep track of all of my tasks. I just recently started learning about how to use Evernote to keep track of just about everything else, including children's progress portfolios (think teacher/homeschool mom). I also recently realized that I can create progress reports in KustomNote that go right into evernote. My issue was that I wanted to ensure that a follow up task was automatically created based on that day's progress report. Finally, I figured it out, thanks to Zapier. FYI: Keep in mind that this is different from the current integration, which creates a mirrored link between a task and a note with reminder turned on. What I'm doing is autocreating a NEW f/u task from an existing note. I'm sharing because I think other educators would appreciate, plus, it could be tweaked for just about any f/u task from a note. So here's what I did, which, although a little cumbersome to set up, works great once done. <br/><br/>STEP 1: Create kustomnote with (1) tag:RTM and *optional* (2) in the template's 'always end note with' field, put "(https://kustomnote.com/newNote/YOURNOTEID/)" ... example: (https://kustomnote.com/newNote/114258/) (view live sample of form - not template - here: https://kustomnote.com/form/id/114258). FYI: If you choose to add this optional part, it makes creating a new evernote progress report from your RTM completed task a cinch.<br/><br/>STEP 2: Complete and Submit your custom form to Evernote (ensure it created a tag: RTM ... I used a single option choice box at the end of my form with RTM as the only choice and the instructions to Click to Send to RTM. After all, there may be a report for which there is no f/u action needed, right?).<br/><br/>STEP 3: Connect Evernote to RTM via Zapier (Quick link - http://zpr.io/gX6K). <br/>- I set up a relationship b'ween a new evernote note and an email. Then in zapier's step 4, i filtered for tags containing RTM. Finally, in the fifth step, I had it email to my RTM address, I wrote "F/U Plan from {{title}} ^today !1 #Evernote" in the subject and added this to the body: Notes<br/>From: {{time_created_pretty}} <br/>URL: {{url}}<br/>Tags: {{tags}}<br/>-end-<br/><br/>(you'll see what i mean better if you click on the orange "Start Using This!" button found here: http://zpr.io/gX6K. You can tweak from there, too, plus, we'll each get 100 zaps/month added, if you decide to keep the zap). <br/><br/>Test that the zap works, then turn it on.<br/>STEP 4: Use it! Here's how I do:<br/>- an event occurs that I need to store in evernote (say, my kid is working on spelling words x, y, and z), so I go to the kustomnote newnote link and fill it in. i want to make sure that the next time we work on spelling words, we review xyz and introduce a, b, and c, so i write that in the 'follow up plan' section. i click the RTM option and submit. low and behold, it's in evernote (without a reminder - i don't need to be reminded of it, it's just reference material about what we did), but ... there is now a task in my RTM linked with this reference evernote, which allows me (from RTM), to review its details via an 'open link in new window' option, highlight and paste the details of my f/up plan (although not necessary), rename my task (also not nec, but remember to keep the kustomnote link handy), and place this next action on the date/time of my choosing. the beauty of it is that, if you keep the kustomnote link in your RTM, when you're about to complete the task, you can now just click on the kustomnote link to fill out a new progress report, for which a new f/u action will be automatically created. Ok, well, I hope that helps someone! And remember, if you decide to set it up w/Zapier, spread the love by clicking this link (http://zpr.io/gX6K) so that we both get extra zaps each month. <br/><br/>Thanks, and enjoy!</p>ben.wainwright2013-12-16T09:36:34Z2013-12-16T09:36:34Z2013-12-16T09:36:34Ztag:rememberthemilk.com,1995:forum-tips-topic-17927-reply73987Searching for items which have no time estimate<p><b>ben.wainwright (Pro)</b> says:</p><p>Hi guys<br/><br/>So I have been a regular user of RTM for almost three years. I have ADHD and am a naturally flaky person. I have tried various different task list but have always come back to RTM as the best way of organising the chaos that is my life.<br/><br/>Recently I have been using the 'time estimate' feature as it a helpful way of spotting whether my list for today is realistic. (Note for RTM developers - ability to total up time estimates for a list like you can on the web app for mobile apps please!).<br/><br/>I am trying to make sure I enter a time estimate for every task I entered, and until recently have lamented the lack of a specific search operator to find items which have no time estimate set.<br/><br/>The other day when I was fiddling around with smart lists, however I worked out that you can use the following search to list any tasks that don't have a time estimate:<br/><br/>NOT timeEstimate:"&gt; 0 minutes"<br/><br/>Yay! RTM developers, the ability to explicitly search for items lacking a timeEstimate would be nice though!</p>mgm2013-12-16T09:24:43Z2013-12-16T09:24:43Z2013-12-16T09:24:43Ztag:rememberthemilk.com,1995:forum-tips-topic-17924-reply73986Reply to A different take on Quadrants<p><b>mgm (Pro)</b> says:</p><p>I like this because of it's pragmatism. Will try it out immediately.</p>patchouli_grl2013-12-14T01:36:05Z2013-12-14T01:36:05Z2013-12-14T01:36:05Ztag:rememberthemilk.com,1995:forum-tips-topic-17816-reply73982Reply to Remembering to be grateful<p><b>patchouli_grl</b> says:</p><p>I agree with Emily for making you this week's winner. That's a brilliant idea kateoneill.</p>cek12272013-12-12T22:03:01Z2013-12-12T22:03:01Z2013-12-12T22:03:01Ztag:rememberthemilk.com,1995:forum-tips-topic-17924-reply73975A different take on Quadrants<p><b>cek1227 (Pro)</b> says:</p><p>The Four Quadrants from Covey are very helpful, but not conducive to how I go through tasks. So, I've put together the following scheme - it's 5 quadrants, but who's counting?<br/><br/>Go through the GTD daily review to adjust due dates and priorities.<br/><br/>Only put due dates on things that really have due dates.<br/><br/>Priorities mean:<br/>1 - Must do<br/>2 - Should do<br/>3 - Might do<br/>0 - Could do<br/><br/>The "quadrants" are:<br/><br/>Q1: Must do today (dueBefore:tomorrow AND priority:1)<br/><br/>Q2: Should do today or must do soon ((dueBefore:tomorrow AND priority:2) OR (due:never AND priority:1))<br/><br/>Q3: Might do today or should do soon ((dueBefore:tomorrow AND priority:3) OR (due:never AND priority:2))<br/><br/>Q4: Could do today or might do soon ((dueBefore:tomorrow AND priority:none) OR (due:never AND priority:3))<br/><br/>Q5: Someday (due:never AND priority:none)<br/><br/><br/>Process Q1 as much as possible, then Q2 and then Q3. If there's any time left, do Q4. Review Q5 on your weekly review.<br/><br/>For ease of list management, the smartlist I use to show Q2 *also* includes Q1, so that I can see everything in one place. Likewise, the smartlist I use to process Q3 also shows Q1 and Q2. If that's too busy, don't do it.<br/><br/>Keep your due dates and priorities right on a daily basis, and this helps keep the main thing the main thing.<br/><br/>From these smartlists, I have related smartlists for each of my contexts (work, home, other).</p>andrewski2013-12-12T16:14:11Z2013-12-12T16:14:11Z2013-12-12T16:14:11Ztag:rememberthemilk.com,1995:forum-tips-topic-16183-reply73964Reply to Add a task mentioning a date, withOUT setting a due date<p><b>andrewski (Remember The Milk)</b> says:</p><p>We have some more <a rel="nofollow" href="http://www.rememberthemilk.com/help/?ctx=basics.smartadd.troubleshooting.eatdate">alternatives</a> available in our Help pages, but for completeness here are the full list of options aside from typing something specifically designed to not be detected:<br/><br/> 1. You could specify a due date: <b>Wash clothes for Casual Friday ^today 5pm</b><br/> 2. You can specify no due date (perhaps useful if you use priorities or other properties to organize some tasks or are adding scheduling-type tasks as s21condo mentioned): <b>Wash clothes for Casual Friday ^never</b><br/> 3. You can skip the detection for part of your task (5pm would still be picked up): <b>Wash clothes for "Casual Friday" 5pm</b><br/> 4. You can skip the detection for an entire task (nothing would be picked up): <b>~Wash clothes for Casual Friday 5pm</b><br/><br/>Hope this helps! </p>cadetblue2013-12-12T15:11:31Z2013-12-12T15:11:31Z2013-12-12T15:11:31Ztag:rememberthemilk.com,1995:forum-tips-topic-17921-reply73961Kill dates<p><b>cadetblue (Pro)</b> says:</p><p>Often I use RTM not only to record activities that are recurring or must be completed, but as a way to collect activities that I would like to complete but I do not have to. They can be ideas, web pages to visit, something to study and learn, whatever. They are at risk to contribute to the growth of a bunch of undone activities without a real deadline that is too bloated to be managed. They will be forgot, or will distract you, or will be postponed every day if you set a date, or they will waste your time due to the need to clean inflated lists. Even defining a complex segmentation or a full fledged priority system do not solve the issue because the activities stay there as a static mass requiring a proactive behaviour from us. So i use jointly "kill dates" and smart lists. When I add an activity which is not a must and I am not required to complete, i add the tag: "kill" and then I add a date so that only one of the following happens: I am able to complete the activity before the end or I delete the activity without pity (should the activity be something really worth it will come in my mind later on). Then I define couple of very smart lists:<br/><br/>1. A calendar to see incoming tasks: not due:never AND not tag:kill<br/>2. A Kill Date list, a complete-or-cancel list of activities: tag:kill<br/><br/>This works very well for me because:<br/><br/>1. Kill-Dates is a list of "optional" activities grouped together and naturally ordered by priority according to the kill date entered;<br/>2. Activities with a Kill date flow naturally in my today list, so they will be easily deleted without be kept in the bunch<br/></p>gdayross2013-12-12T00:35:05Z2013-12-12T00:35:05Z2013-12-12T00:35:05Ztag:rememberthemilk.com,1995:forum-tips-topic-17920-reply73957Remember The Milk as a CRM Tool<p><b>gdayross</b> says:</p><p>Hi. I have been using RTM as a CRM (Customer Relationship Management) tool. I have used other paid CRM's in the past but when I started using RTM, the flexibility of being able to create your own tabs meant than I could create a CRM with my own headings.<br/><br/>I have found this much more flexible than dedicated CRM tools where you use the pre-set field names. So more flexibility and less expense with my CRM managment. Thanks RTM.<br/><br/>Regards,<br/>Ross Freiberg.</p>rtm_user_1232013-12-11T16:31:57Z2013-12-11T16:31:57Z2013-12-11T16:31:57Ztag:rememberthemilk.com,1995:forum-tips-topic-17917-reply73951Making a habit of 8 glasses of water daily<p><b>rtm_user_123 (Pro)</b> says:</p><p>I have been trying to drink 8 glasses of water daily, so as to get the right amount of hydration during the day.<br/><br/>My first attempt was to create a daily repeating task "Drink 8 glasses of water" in RTM. So far so good. The problem was it never got impemented. I drank 4, 5 or 6 glasses of water, but never hit 8.<br/><br/>Then, it occurred to me that I was unable to hit his goal because it was too big of a goal to do at one time. Moreover, I did not drink 8 glasses all at once. So, then I decided to align the RTM tasks to how I actually did things.<br/><br/>So, my next approach was to create 4 tasks throughout the day with specific times by which they were to be done:<br/><br/>1. Drink 2 glasses of water before 9 am ^today at 9 am #Personal *daily<br/><br/>2. Drink 2 glasses of water before noon ^today at noon #Personal *daily<br/> <br/>3. Drink 2 glasses of water before 5 pm ^today at 5pm #Personal *daily<br/><br/>4. Drink 2 glasses of water before 9 pm ^today at 9 pm #Personal *daily<br/><br/>Now, I no longer to think about hitting a goal of 8 glasses. I am only focused on finishing 2 glasses by 9 am. Once I am past that, I am only thnking about the next two before noon. <br/><br/>This approach has helped me stay on track for far longer.</p>sunjana12013-12-11T02:40:05Z2013-12-11T02:40:05Z2013-12-11T02:40:05Ztag:rememberthemilk.com,1995:forum-tips-topic-17816-reply73945Reply to Remembering to be grateful<p><b>sunjana1 (Pro)</b> says:</p><p>This is a great one - definitely implementing! :)</p>emily2013-12-10T22:59:20Z2013-12-10T22:59:20Z2013-12-10T22:59:20Ztag:rememberthemilk.com,1995:forum-tips-topic-17816-reply73944Reply to Remembering to be grateful<p><b>emily (Remember The Milk)</b> says:</p><p>Hi Kate,<br/><br/>This is a really nice thing to do -- Bob's told me he'll be using this tip to remember to thank others who help him out. :)<br/><br/>Also, you're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2013/12/tips-tricks-tuesday-remembering-to-show-gratitude/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. :)</p>paul.woolverton2013-12-10T01:47:35Z2013-12-10T01:47:35Z2013-12-10T01:47:35Ztag:rememberthemilk.com,1995:forum-tips-topic-16183-reply73933Reply to Add a task mentioning a date, withOUT setting a due date<p><b>paul.woolverton</b> says:</p><p>My work around: I add a leading character to the term interpreted as the due date.<br/>I use a leading period. The term remains in the task and the task has no due date on the Web. The due date becomes whatever default due date I have set in the app.<br/><br/>I change Monday to .Monday<br/>12/15 to .12/15<br/><br/>Sometimes I also include the actual desired due date.<br/>prep tuesday for .wednesday meeting<br/>returns as <br/>prep for .wednesday meeting<br/>with a due date of tuesday </p>julie.ricketts2013-12-05T15:05:23Z2013-12-05T15:05:23Z2013-12-05T15:05:23Ztag:rememberthemilk.com,1995:forum-tips-topic-17869-reply73904Reply to Planning a Holiday Party<p><b>julie.ricketts (Pro)</b> says:</p><p>Fantastic tip ... thank you! I just implemented it for my holiday planning. <br/><br/>One additional thing I added was to start each of my party list names w/ "Party - " and then the name of the party/occasion after that so that all of the lists are sorted into the same spot in my lists AND, more importantly, when I'm creating a task, I can just type #party and all of my party lists pop up and I can choose which one to add my task to.</p>pachela2013-12-04T23:45:15Z2013-12-04T23:45:15Z2013-12-04T23:45:15Ztag:rememberthemilk.com,1995:forum-tips-topic-17671-reply73902Reply to Keep track of your Google Cal events in RTM automatically<p><b>pachela</b> says:</p><p>I do essentially the same thing with IFTTT. One problem is that it is only triggered by new events &amp; not updates to existing events. I have to remember to manually make the change in RTM if I reschedule an appt by just changing the date or time rather than creating a new event. A second problem is that if I create a recurring event in gCal, only the first one is 'forwarded' to RTM.<br/><br/>If you know, does Zapier work the same way? Thanks</p>mgm2013-12-04T12:43:10Z2013-12-04T12:43:10Z2013-12-04T12:43:10Ztag:rememberthemilk.com,1995:forum-tips-topic-17894-reply73898Reply to Remember important questions with a list!<p><b>mgm (Pro)</b> says:</p><p>I use a similar attempt. I tag not only questions but everything which is related to a person with the (short-)name of the person. If I need access to those list items I use the tag cloud or a quick search. For some people I have saved a smart list.<br/><br/>I like your tip to store answers in a note. Will try this. As I'm using Evernote I'll try to create questions for people as an Evernote note with a reminder so that it will be created also in rtm. </p>emily2013-12-04T02:52:15Z2013-12-04T02:52:15Z2013-12-04T02:52:15Ztag:rememberthemilk.com,1995:forum-tips-topic-17869-reply73893Reply to Planning a Holiday Party<p><b>emily (Remember The Milk)</b> says:</p><p>Hi vkhubani,<br/><br/>Thanks for sharing your tip! I think Bob needs to take your advice to plan all his social engagements this holiday season. :)<br/><br/>You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2013/12/tips-tricks-tuesday-planning-a-holiday-party/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account.</p>visruts2013-12-04T02:15:18Z2013-12-04T02:15:18Z2013-12-04T02:15:18Ztag:rememberthemilk.com,1995:forum-tips-topic-17894-reply73892Remember important questions with a list!<p><b>visruts</b> says:</p><p>If you are anything like me, you have a perpetual habit of forgetting important questions that you wanted to ask someone. However, Remember the Milk has a really easy way of helping you with this. <br/><br/>1) Create a new list with the name of the of the person you want to ask the questions. <br/>2) Add tasks to the list that you want to ask the person.<br/>3) Use priorities for each question so you know which to ask first if you have limited time.<br/>4) Add a location for all of the tasks in this list - this should be where you would normally meet the person (that way you won't forget when you are nearby)<br/>5) Remember your pressing questions!<br/><br/><br/>In addition to these tips, I find it helpful add a note with the answers I got to each question before I completed them so that everything would be organized in a central place.<br/><br/>Happy Asking!</p>curtispartridge2013-12-02T18:59:37Z2013-12-02T18:59:37Z2013-12-02T18:59:37Ztag:rememberthemilk.com,1995:forum-tips-topic-17561-reply73874Reply to A simpler, more appealing GTD-ish system in RTM<p><b>curtispartridge (Pro)</b> says:</p><p>One problem have had of implementing this system is that during the weekly review I like to review all my projects to confirm a next action exists. I have not found a rapid way of doing this using this method. Other than that the methodology is a great idea. </p>pachela2013-11-22T07:28:41Z2013-11-22T07:28:41Z2013-11-22T07:28:41Ztag:rememberthemilk.com,1995:forum-tips-topic-17852-reply73817Reply to How i Make My Life Easier Using remember the milk At School<p><b>pachela</b> says:</p><p>I find gCal and RTM complement each other well.</p>pachela2013-11-22T07:08:09Z2013-11-22T07:08:09Z2013-11-22T07:08:09Ztag:rememberthemilk.com,1995:forum-tips-topic-17867-reply73816Reply to Easy tip on adding tasks with IFTTT via email<p><b>pachela</b> says:</p><p>I also have several IFTTT recipes that feed into RTM. I find it very useful.</p>pachela2013-11-22T00:50:47Z2013-11-22T00:50:47Z2013-11-22T00:50:47Ztag:rememberthemilk.com,1995:forum-tips-topic-17838-reply73815Reply to Reusable "Auto-Sorted" Shopping List!<p><b>pachela</b> says:</p><p>I was just starting to think about how to set up a shopping list in RTM. Thanks for sharing.</p>davegrosser2013-11-21T16:21:33Z2013-11-21T16:21:33Z2013-11-21T16:21:33Ztag:rememberthemilk.com,1995:forum-tips-topic-4207-reply73810Reply to Going sync crazy. GTD/RTM/Outlook/OneNote mashup<p><b>davegrosser (Pro)</b> says:</p><p>I know this thread is super old (I love the references to Win Mobile 6!!) but the problem hasn't changed. OneNote is a great project manager (the best!), RTM is a great task manager (the best!) and they need integration. Outlook could be the glue, but I would prefer the direct OneNote to RTM integration because: <br/>1. I don't have outlook<br/>2. Introducing outlook as a go between is an additional point of failure<br/>3. Outlook tasks are bloated and unuseful. </p>queriquita2013-11-21T14:44:22Z2013-11-21T14:44:22Z2013-11-21T14:44:22Ztag:rememberthemilk.com,1995:forum-tips-topic-17671-reply73808Reply to Keep track of your Google Cal events in RTM automatically<p><b>queriquita (Pro)</b> says:</p><p>I'm testing it out. Thanks for the tip.</p>sits2013-11-21T06:14:00Z2013-11-21T06:14:00Z2013-11-21T06:14:00Ztag:rememberthemilk.com,1995:forum-tips-topic-17654-reply73797Reply to Refresh your priorities<p><b>sits</b> says:</p><p>Good idea.</p>raymond.bergmark2013-11-20T15:39:55Z2013-11-20T15:39:55Z2013-11-20T15:39:55Ztag:rememberthemilk.com,1995:forum-tips-topic-17867-reply73784Reply to Easy tip on adding tasks with IFTTT via email<p><b>raymond.bergmark (Pro)</b> says:</p><p>IFTTT is really cool, I agree!</p>alexriabtsev2013-11-20T08:18:38Z2013-11-20T08:18:38Z2013-11-20T08:18:38Ztag:rememberthemilk.com,1995:forum-tips-topic-17654-reply73780Reply to Refresh your priorities<p><b>alexriabtsev (Pro)</b> says:</p><p>thanks, Emily!</p>tvchris2013-11-20T03:39:51Z2013-11-20T03:39:51Z2013-11-20T03:39:51Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply73777Reply to Eisenhower Matrix for RTM<p><b>tvchris</b> says:</p><p>This is a fantastic post. I'm traditionally a GTD guy which RTM doesn't always play well with. And I find priority matrix a much better system for the way I work. Thanks for the suggestions. </p>jarvo2013-11-20T00:02:34Z2013-11-20T00:02:34Z2013-11-20T00:02:34Ztag:rememberthemilk.com,1995:forum-tips-topic-17872-reply73776Due ON and Due By - Filtering tasks which cannot commence until date<p><b>jarvo (Pro)</b> says:</p><p>So, with the tasks that I enter into RTM, they seem to fall into two timing categories.<br/><br/>1) Do ON - Those tasks which I need to do at a certain time, but I cannot do UNTIL that time. For example "Pay Credit card bill". This must be paid on the 25th of each month. However if I paid it sooner, then my invoice wouldn't have been generated and the funds would be treated as previous month. These tasks cannot be actioned until a certain date, but if I'm busy, they might slip a day or so.<br/><br/>2) Due BY - These are pieces of work which must be focussed upon and delivered by a certain date. For example "TPS Report" must be completed by the 2nd of the month.<br/><br/>All of these tasks are entered into RTM, however I don't need to be reminded that I need to pay my credit card, until the day it is due. Yet, I need to to have it forefront of my mind that I need to be working hard on the TPS Report.<br/><br/>How did I combat this?<br/><br/>Firstly I created a tag called "Do_on" for those tasks which are needed "On a certain date, and not before".<br/>Then I created a Smart List, which would show the 'Do ON' tasks for today, or overdue:<br/><br/>(tag:do_on (due:tod or dueBefore:now)) <br/><br/>I also saved this SmartList as "Do_on"<br/><br/><br/>Secondly, I wanted to get a view of all tasks that were Due BY a certain date and those Due ON or Before the current date ... but not those Due ON upcoming dates. For this I created a Smart List:<br/><br/>((not tag:do_on) or (list:do_on))<br/><br/>Now I can look at my task list without the noise of tasks which cannot be actioned until a point in future.<br/><br/>Hope you find this helpful.</p>emily2013-11-19T21:47:32Z2013-11-19T21:47:32Z2013-11-19T21:47:32Ztag:rememberthemilk.com,1995:forum-tips-topic-17654-reply73775Reply to Refresh your priorities<p><b>emily (Remember The Milk)</b> says:</p><p>Hi alexriabtsev,<br/><br/>This is a really helpful Smart List! You're this week's <a rel="nofollow" href="http://blog.rememberthemilk.com/2013/11/tips-tricks-tuesday-keeping-an-eye-on-old-tasks-with-a-smart-list/">Tips &amp; Tricks Tuesday winner</a>, so we've added a free year of Pro to your Remember The Milk account. :)</p>vkhubani2013-11-18T22:17:18Z2013-11-18T22:17:18Z2013-11-18T22:17:18Ztag:rememberthemilk.com,1995:forum-tips-topic-17869-reply73767Planning a Holiday Party<p><b>vkhubani (Pro)</b> says:</p><p>Tis the season!<br/><br/>I am planning a holiday party at my house this season and the activity can get pretty hectic to manage (what to cook, what to wear, decorations, shopping, etc.). Not to mention keeping track of all of the things I need to do for someone else's party!<br/><br/>RTM has helped me manage my parties in several different ways:<br/>1. I created a list for each party that I am attending or hosting<br/>My Party<br/>John's Party<br/>Michelle's Party<br/><br/>2. I use hashtags to tell me what the task is about<br/>#cook<br/>#buy<br/>#chore<br/>#errand<br/><br/>3. I use locations to add all of my favorite stores and my house so that I get alerted whenever I am nearby (with my Android app)<br/>@grocery<br/>@partystore<br/>@butcher<br/>@home<br/><br/>And there you have it! All of my party tasks in a nice neat little gift wrapped package. Of course, don't forget to create some smart lists to help you through like:<br/><br/>For a quick list of things I need to buy for my party <br/>list:"My Party" and tag:buy<br/><br/>For a quick list of things I need to do to prep for someone else's party<br/>list:"John's Party" and (tag:chore or tag:errand)<br/><br/>Happy Holidays!</p>aviskas2013-11-18T12:59:42Z2013-11-18T12:59:42Z2013-11-18T12:59:42Ztag:rememberthemilk.com,1995:forum-tips-topic-17867-reply73763Easy tip on adding tasks with IFTTT via email<p><b>aviskas</b> says:</p><p>IFTTT is a very powerful tool, but has some "drawbacks". For example, I have recipe which add every article from Feedly tagged as "story". Of course, you can use one line add via import email, for example in the body:<br/>{{ArticleTitle}} ^today #Self-development #reading #stories {{ArticleURL}}<br/><br/>But it's not very much self-describing and if you want to change something you should recall all RTM shortcuts. So, my variant uses another pattern, where subject is task name {{ArticleTitle}} and in the email body:<br/>Due: today&lt;br&gt;<br/>List: Self-development&lt;br&gt;<br/>Tags: reading story&lt;br&gt;<br/>URL: {{ArticleURL}}<br/><br/>See these &lt;br&gt;? They a very important! Without &lt;br&gt; IFTTT will send email with one-line body and your task will be added incorrectly.</p>szganv2013-11-16T08:55:51Z2013-11-16T08:55:51Z2013-11-16T08:55:51Ztag:rememberthemilk.com,1995:forum-tips-topic-17861-reply73756Advanced Goal Planning with RTM Trello and Zapier<p><b>szganv</b> says:</p><p>Hello,<br/><br/>Warning! You need some technical skills to handle this. Not a lot, but some :).<br/><br/>I love how I can manage my tasks in RTM, but where I always had to struggle with was the task planning process. I give you an example.<br/><br/>Let's say I want to reach the goal, to run a marathon. I can start like this "train for a marathon ^today #marathon #goal #...". I have added the task and I am sure it is on my list.<br/><br/>Let's say I want to be more specific. I can start like this "create a training plan ^today #marathon #goal #..." , "first day of training (run:10km) ^today #marathon #goal #week1 #...". You see I usually have to add the same tags to every task I want to organize like this. I am sometimes a bit lazy, when it comes to repetitive tasks where I am sure I can automate them :). <br/>So I first started with a text editor, where I can copy paste everything I like. I also like to be a bit visual and I always loved the possibilities of Trello, which is free and secure. Why don't bring it all together?!<br/><br/>You need a Trello.com account. You need a Zapier.com account and a RTM Account ;) .<br/><br/>First you create a board in Trello, let's name it "Goal: run a marathon". There you Put in a card and give it short name. In the card you can create checklists and give them also short names. Short is important because these will be your tags in RTM later on. Then create some List Items in the Checklist, which will be your Tasks to reach your goal. To learn how it works, please mark one list item as checked. This is how your list item is recognized by the activity stream of Trello.<br/><br/>Then we switch to Zapier. It can take information out of your trello Account and put it into a mail. This mail can then be sent to your RTM Inbox. You might like to learn first how Zapier works. You can use my receipt if you like to: http://zpr.io/g7D4 (instead of Gmail you can also use another mail client or twitter to send the information. Check out the Zapier catalog for all possibilities.). If you create you're own receipt, just make sure to filter it right, otherwise you're RTM Account will be spammed by all the activities, which are tracked in Trello. You can also work with due dates for all tasks in a goal and a lot of more things.<br/><br/>This is how it works:<br/>Zapier takes you Trello Cards Name (spaces between words are deleted) and Checklist Name (spaces between words are counted as new tags), to create tags. The Name of the Checklist Item will be the title for your task in RTM. From there you only have to go to your RTM inbox and give the task a date you like. <br/><br/>I hope it is understandable. I know it is a bit short, for it's complexity. If you might like to add something, please write it down here. I will improve this post due to your feedback.<br/><br/>As I still have to improve my English language, please provide me some feedback on my spelling, grammar and on the comprehensibility of this text. Thank you!</p>lebacon62013-11-14T23:34:20Z2013-11-14T23:34:20Z2013-11-14T23:34:20Ztag:rememberthemilk.com,1995:forum-tips-topic-17858-reply73750better time management by creating an agenda<p><b>lebacon6 (Pro)</b> says:</p><p>When my day’s are really busy, I create a detailed agenda to help me manage my time. <br/><br/>First, I created a list called “Daily” and filled it with all my mundane daily (and almost daily) tasks, and included anything that takes time (meals, getting ready for work, getting ready for bed, commuting, etc.). I make them due around the time I usually do them and give a time estimate for each. I do not make them repeat, and usually have them marked as “complete”, since I usually don’t need them on my to-do list or want daily reminders about them and I certainly don’t want them showing up everyday on iCal. <br/><br/>On my busy days, I go to the completed tasks in “Daily” and mark them all as incomplete. Then I go to my smart list “Daily Agenda” which is a search of “list:Daily OR dueBefore:tomorrow” to see the daily tasks along with tasks that are due today or overdue. There, it is easy to create an agenda by setting due times if the task doesn’t have them already. To make this step go more quickly, I usually set rough due times when I create the task initially, for instance, things that need to be accomplished during business hours are due at 5pm, since I prefer grocery shopping after work it's due at 5:30, and since the trash doesn’t need to be out until the next day, it’s due at 10pm. <br/><br/>I also always look at the total time estimated to make sure I actually have time for everything in the day. If it doesn’t seem doable, I look at what tasks I can postpone or what daily tasks I can skip (for example, I can mark “Read” as complete, and free up an extra 30 minutes). I also look for tasks I that could have their time reduced, such as deciding to exercise for 30 minutes instead of an hour. <br/><br/>Afterwards, I know I have a manageable day and have an agenda on hand, to help me stay on track.</p>hotechidna2013-11-13T22:48:30Z2013-11-13T22:48:30Z2013-11-13T22:48:30Ztag:rememberthemilk.com,1995:forum-tips-topic-15825-reply73745Reply to Trim Milk - Windows Phone application<p><b>hotechidna</b> says:</p><p>David's done a great job with this app - the best of the RTM apps for WP</p>johan.laban2013-11-12T09:29:21Z2013-11-12T09:29:21Z2013-11-12T09:29:21Ztag:rememberthemilk.com,1995:forum-tips-topic-17854-reply73734Mobile reminder for basic account<p><b>johan.laban</b> says:</p><p>If you would like to get reminder on your mobile but not ready to upgrade to pro, you can set RTM to send reminders using Skype (or other supported instant messaging service). <br/><br/>Simply go to Settings and then Reminders tab and add details for your Skype account. Ensure skype is running on your mobile and are logged in to receive the reminders. <br/></p>samgabbsay2013-11-11T14:37:51Z2013-11-11T14:37:51Z2013-11-11T14:37:51Ztag:rememberthemilk.com,1995:forum-tips-topic-17852-reply73731How i Make My Life Easier Using remember the milk At School<p><b>samgabbsay</b> says:</p><p>So I Combine remember the milk with google calender and remember the milk so not only do i know my events for the day but i know what i have to do for homework for the next day!</p>angelhguillen2013-11-10T04:43:42Z2013-11-10T04:43:42Z2013-11-10T04:43:42Ztag:rememberthemilk.com,1995:forum-tips-topic-15891-reply73723Reply to iPhone: use Launcher Center Pro templates to capture fast and easy<p><b>angelhguillen</b> says:</p><p>+1</p>mehardin2013-11-09T23:40:50Z2013-11-09T23:40:50Z2013-11-09T23:40:50Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply73722Reply to Eisenhower Matrix for RTM<p><b>mehardin (Pro)</b> says:</p><p>I almost forgot. I typed this up in Evernote, and some of the formatting looks better there due to the use of tables. If RTM will let me post a link to the note, you can also read my tip there.<br/><br/>http://www.evernote.com/shard/s22/sh/b6d77619-ba87-470b-8df0-0fafe5b44175/c3f4330b6db4ae2447fe2858b8f19095</p>mehardin2013-11-09T23:37:58Z2013-11-09T23:37:58Z2013-11-09T23:37:58Ztag:rememberthemilk.com,1995:forum-tips-topic-17848-reply73721Eisenhower Matrix for RTM<p><b>mehardin (Pro)</b> says:</p><p>It's difficult when planning our day and our actions to lose sight between the difference in those items that are urgent and those that are important. For example, answering the phone is urgent. If you don't do it now, the caller will hang up. But the vast majority of the time, for most of us, it isn't all that important. Spending time with your spouse or children, exercising, scheduling a physical, etc. are all examples of tasks that are important, but they may not be urgent at the moment. <br/><br/>EISENHOWER'S MATRIX<br/><br/>Quadrant 1: Important and Urgent<br/>Crying baby<br/>Kitchen fire<br/>Some calls<br/><br/>Quadrant 2: Important not Urgent<br/>Exercise<br/>Vocation<br/>Family time<br/>Planning<br/><br/>Quadrant 3: Urgent not Important<br/>Interruptions<br/>Distractions<br/>Other Calls<br/><br/>Quadrant 4: Neither Important nor Urgent<br/>Trivia<br/>Busy Work<br/>Time Wasters<br/><br/><br/>Most of us live in Quadrant 1, and it can't be ignored, because it truly is important. But it is also where all of the stress is. The trick of finding peace and productivity is prioritizing Quadrant 2 over Quadrants 3 and 4. The more time we can spend in the second Quadrant, the more we can shrink Quadrant 1. Quadrant 2 is the Quadrant of proactivity, Quadrant 1 is the quadrant of reactivity. If we spend time exercising in Q2, we may avoid the trip to the ER of Q1. <br/><br/>Over the years that I've been a RTM user, I've seen this addressed in the forums by others. Some suggest using the Priorities built into RTM to handling them, assigning each task a priority corresponding to it's quadrant.<br/><br/>Priority 1: Urgent and Important<br/>Priority 2: Important, but not Urgent<br/>Priority 3: Urgent, but not Important<br/>No Priority: Neither Urgent nor Important<br/><br/>Others have suggested tagging tasks with Q1, Q2, Q3, Q4. <br/><br/>The problem with both of these is that they require constant editing of either the priorities or tags. The tasks listed in Quadrant 1 of the table above will never show up in your list. They are too urgent to write down. But a time sensitive task that starts out in Quadrant 2 or 4 may migrate to quadrant 1 or 3 as the due date nears. That TCP report that is due next Friday might not be urgent today, but it becomes very urgent next Thursday. However, either that TCP report is important, or it isn't. That actually doesn't change over time. Tasks do NOT become more important as a deadline draws near, just more urgent. If they are important when they are due tomorrow, they were important all along. Urgency is dynamic, Importance is static. <br/><br/>I propose the best way to manage these quadrants in RTM is by combining Priorities and Due Dates. To do this, I made 6 smart lists. 1) Important, 2) Urgent, 3)Q1, 4)Q2, 5)Q3, and 6)Q4. My search terms for the lists are as follows.<br/><br/>List: Search Terms<br/>Important: priority:1 OR priority:2 OR priority:3<br/>Urgent: dueBefore:"3 days"<br/>Q1: list:Important AND list:Urgent<br/>Q2: list:Important AND NOT list:Urgent<br/>Q3: list:Urgent AND NOT list:Important<br/>Q4: NOT(list:Important OR list:Urgent)<br/><br/>Using this method, when I process my inbox I ask myself if a task is truly important or not. Hopefully I'm not putting many unimportant tasks on my list to begin with, so most tasks get a priority of 3. I start out giving them a 3 because I'm not trying to determine yet HOW important they are, but just whether they are important. But there could be some things I want to do that aren't necessarily important, that are just fun time wasters, or maybe something someone else has asked me to do that I really don't view as important. It's hard to admit you have something on the list that isn't important. Most times you may just delete it if you don't think it's important, but others you may prefer to just leave it on the list with no priority assigned. The second thing you would do in processing your inbox is to assign due dates. Many Q2 tasks may not need due dates. We really want to give family time a high priority, but it's not normally urgent.<br/><br/>With these lists events will automatically flow either from quadrant 2 to quadrant 1, or quadrant 4 to quadrant 3 when they are due in less than 3 days. Of course you can adjust your search criteria for urgent down to dueBefore:tomorrow to include only things that are due today or overdue, or you could change it to dueBefore:"1 week" to include anything due this work week. You have to decide on your definition of urgent. Three days seemed good to me.<br/><br/>Begin your day by looking in Q1. The first question to ask yourself is, "Is everything in this list REALLY important? What would happen if a particular task didn't get done?" Something we thought was important when we first entered it may not look so important today. If you can find some tasks that are not so important after all, either delete them (preferred) or remove their priority. Now that you are certain that everything left on your quadrant 1 list is important, determine which are most important. Some will stay priority 3, while others will be changed to priority 1 or 2. Now you have to use some judgment. You are going to have to decide what order you work through this list based on both priority and importance. You may do the priority 3 that is due today before the priority 1 that is due in 2 days. Or that priority 1 that is due in 2 days may be so important, that you decide it's worth being late on the priority 3 that's due today. <br/><br/>While we have to spend time in Quadrant one, the goal is to get into Quadrant 2. Quadrant 2 is where we sharpen the saw, build relationships, and prevent fires so that we don't spend our time putting them out in quadrants 1 or 3. A lot of things in Quadrant two will also need to be put on your calendar somewhere. Because they are not urgent, you will need to schedule time for them to make sure they get done. You may never check "spend time with children" off your list in RTM, but seeing it there may cause you to put a trip to the skating rink or your kids soccer game on your calendar.<br/><br/>Quadrant 3 is a list we should only go to when we have 1 and 2 well under control. It's tempting to go from 1 straight to 3, because urgent things scream at us. But if they truly aren't important, then it won't matter if they don't get done. Focus on quadrant 2 first. But if you have put out the fires of quadrant 1, invested some proactive time in quadrant 2, then maybe, you might spend some time in quadrant 3 doing something someone ELSE finds important. <br/><br/>One word of warning, don't ignore quadrant 4. It may be tempting to think you don't even need this list. Why would anyone bother to do something that is neither urgent nor important? Well of course, you shouldn't do it if it's neither urgent nor important, but the problem is we often do anyway. Often times we find ways to waste our time as a way of procrastinating or avoiding something that is important. Consider putting some items in your "don't do" list.<br/><br/> * don't play mindsweeper due:never<br/> * don't gossip due:never<br/> * don't grumble or complain due:never<br/> * don't waste time on social media due:never<br/> * don't (whatever YOUR area of time wasting weakness is) due:never<br/><br/>One of your daily quadrant 2 items might be reviewing these items in Quadrant 4, as a reminder not to waste time doing these things.<br/><br/><br/></p>2014-12-19T03:47:18Z