CITIZENS’ COMMENTS (7:33pm) Rob Drake (142 Brennan Drive) speaking on behalf of Kendal of Granville, noted that he had received and reviewed the draft agreement for sewer service to Kendal at Granville. He thanked those involved for their efforts at this point. Mr. Drake hopes that Kendal will have input during the review of this draft agreement. Vice Mayor Moore stated that the intent is to have this Ordinance introduced this evening in anticipation of entertaining continuing negotiations between Kendal, and Granville’s Law Director, Manager and Council.

Councilmember Bellman arrived at 7:35pm

Granville Area Chamber of Commerce – Attending were Pat Mohler, President of the GACC, Kaki Reckard from Pyle Communications, and Mary Bibee, Director of the GACC. Ms. Mohler stated that during the GACC meeting of January 18, 2003, the Board unanimously approved and signed a proposal with Pyle Communications committing to an expense of approximately $12,500. The Board also completed a Resolution, as requested, and has submitted this to Council requesting a commitment of funding for marketing purposes, i.e. radio, TV, magazine, etc, after completion of the study.

Noting that the request was for $15,000 a year for the next three years, Mayor McGowan advised that the Village can only appropriate one year of funding at a time. Ms. Mohler noted that a similar request for funding was submitted to the Township, who initially had indicated they were unable to fund because the Chamber is a 501(6)(c ). Following review by the GACC attorney’s it was advised that the Township could, in fact, provide funding. The request was returned to the Township, who will address the issue again at its next meeting (February 12). Village Law Director Crites reported to Council that this would be a permissible expenditure of public funds. It was noted that $10,000 has been appropriated in the 2003 Budget and a special appropriation would be needed for an additional $5,000, if necessary. The study will be complete before any funding will be required from the Village. Councilmember Bellman strongly feels the study should include a market survey which would provide information to area merchants reflecting a greater selling power to the needs of the community. He hopes the study will look beyond branding and address this issue. He commented that it is hard to approve this type of funding without seeing what exactly is being proposed. Councilmember Robertson would like to see a sample of the campaign, and suggested the Township and Council work together on a contingency resolution of agreement to support the marketing funding. Councilmember Bellman suggested the resolution specify “subject to final review and approval of the concept by Council”. Council directed that the Law Director and Village Manager provide a resolution of approval taking into consideration the approval of $10,000 at this time with another $5,000 as appropriated by ordinance when deemed necessary.

Mayor McGowan closed citizens’ comments at 7:50pm.

PUBLIC HEARING Ordinance No. 01-03, An Ordinance To Remove The Prohibition From Using An Engine Or Exhaust Brake From The Criminal Code, By Repealing Section 509.09(a)(5) And Placing The Prohibition And The Misdemeanor Classification For Violations Of The Prohibition In The Traffic Code Of The Codified Ordinances, By Enacting Section 339.12

No one appeared to speak for or against Ordinance No. 01-03.

Mayor McGowan closed the public hearing at 7:51pm.

NEW BUSINESS (7:51pm) Resolution No. 03-02, A Resolution To Fill Vacancies On The Planning Commission, was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion: There were six people interested in the two positions. Jack Burris, Don Dean, Tom Mitchell, Tim Riffle, Richard Salvage, and Carl Wilkenfeld.

Following a written ballot selection by Council, Jack Burris was reappointed and Richard Salvage was appointed to serve three year terms on the Planning Commission.

Councilmember Main was re-appointed as an ex-officio (from Council) member of the Committee. The School Board will make a recommendation to appoint an ex-officio member before Council meets on February 19, 2003.

Resolution No. 03-03, A Resolution To Fill Vacancies On The Board Of Zoning And Building Appeals was introduced by Vice Mayor Moore. Second by Councilmember Hartfield.

Discussion: Don Dean, the only candidate for the Committee, stated that he has lived in the Village of Granville for seven years. He also owns a couple of properties in Granville and enjoys fixing and restoring buildings. He is an engineer by trade and feels he could make a difference on the Board of Zoning as he understands what people are trying to do. He would like to see Granville remain the way it is today.

Motion to adopt carried (6-0). Resolution No. 03-03 is adopted.

Resolution No. 03-04, A Resolution To Fill A Vacancy And To Appoint Ex-Officio Members To The Granville Tree And Landscape Commission was introduced by Councilmember Hartfield. Second by Councilmember Bellman.

Discussion: At the recommendation of T&L Chair Jim Siegel, Linda Reynolds (Swartz) was re-appointed and Regis Birckbickler was appointed to an unexpired term. Ex-Officio members Mike Flood and Beth Yeakle were also re-appointed to a one year term.

Motion to adopt carried (6-0). Resolution No. 03-04 is adopted.

Resolution No. 03-08, A Resolution To Authorize The Village Manager To Advertise For Bids For A Grounds Maintenance Contractor was introduced by Councilmember Main. Second by Councilmember Hartfield.

Discussion: Manager Hickman noted that last year’s budgeted funds were fairly close to that which was needed. He will work with Township Clerk Norm Kennedy to divide the maintenance costs for the polo field at the Mansion. HE noted that the field is a separate line item within the proposal.

Motion to adopt carried (6-0). Resolution No. 03-08 is adopted.

Resolution No. 03-09, A Resolution To Authorize The Village Manager To Contract Repairs For Structural Integrity, Safety And Security Purposes At Bryn Du Mansion was introduced by Councilmember Main. Second by Councilmember Robertson.

Discussion: Manager Hickman noted that the downspouts on the barn and mansion need to be repaired for proper spring drainage. There has been an ongoing clean-up effort taking place with more necessary. Following discussion regarding what types of repairs are immediately necessary it was decided that an appropriate amount of funding at this time would be $22,500. Manager Hickman will return to Council for additional funding, if needed, and depending on the outcome of the properties use.

Motion to adopt carried (6-0). Resolution No. 03-09 is adopted.

Ordinance No. 02-03, An Ordinance To Establish An Auxiliary Police Unit was introduced by Councilmember Bellman. Second by Councilmember Hartfield.

Mayor McGowan set a public hearing date of February 19, 2002 for Ordinance No. 02-03.

Ordinance No. 03-03, An Ordinance Authorizing The Village Of Granville To Extend Surplus Sewer Services To Kendal At Granville Located At the Middleton Site On Columbus Road, And Authorizing The Village Manager To Execute A Sewer Service Contract Thereon was introduced by Vice Mayor Moore. Second by Councilmember Bellman.

Mayor McGowan set a public hearing date of February 19, 2002 for Ordinance No. 03-03.

OLD BUSINESS (8:20pm) Ordinance No. 01-03, An Ordinance To Remove The Prohibition From Using An Engine Or Exhaust Brake From The Criminal Code, By Repealing Section 509.09(a)(5) And Placing The Prohibition And The Misdemeanor Classification For Violations Of The Prohibition In The Traffic Code Of The Codified Ordinances, By Enacting Section 339.12 was reintroduced by Councilmember Hartfield. Second by Councilmember Bellman

REVIEW OF MINUTES (8:21pm) Regularly Scheduled Meeting of January 15, 2003.Councilmember Bellman moved to accept the minutes as presented; seconded by Councilmember Hartfield. Motion carried, 6-0.

COMMITTEE REPORTS Economic Development Committee (Crais, Moore, Robertson) Committee met and discussed downtown care and maintenance, i.e. merchants and Village responsibilities. It was noted that a letter to the merchants was mailed today requesting their cooperation in this effort.

Finance Liaison (Moore) Vice Mayor Moore, reporting from the 2002 year end Income Tax report, noted that the Village finished the year at 15.26% ahead of the previous year, which is astounding considering current economic situations. Mayor McGowan questioned whether a report could be generated reflecting a breakdown of new growth/residents revenue. Ms. Moore will talk to the Finance Director about this possibility.

Granville Foundation (Main) Meets later this month. Grant requests have been submitted.

JEDD (Bellman, Crais) No report.

Newark/Granville Liaison (Bellman, Main) Council member Main and Bellman met with three Council members from Newark and had an “extremely preliminary” discussion regarding a number of items. The meeting was more about establishing a liaison relationship with a group from Newark’s Council.

Personnel (Hartfield, McGowan, Robertson) No report.

Planning Commission (Main) The Committee met last week for an “extremely” short meeting.

Recreation Commission (McGowan) Mayor McGowan reported that Wes Sergent asked the Commission to start considering whether or not they needed more ballfields, considering the growth of the Commission and the multiple activities provided. Mr. Sargent said they were still working on the bridge close to the ballfield as there is some concerns regarding unsafe conditions while crossing the bridge at South Main Street to access Raccoon Park. The school received some grant money for a new athletic fitness center that might be open in April. The school is looking at the Recreation Commission to possibly help supervise the facility and open it to the public during certain hours.

Streets/Sidewalks/Utilities Committee (Bellman, Hartfield, McGowan) Councilmember Bellman reported that possible widening of Burg Street was talked about during the meeting of January 22, 2003 but there wasn’t any decision made. Denison is working with their engineers to decide storm water routing and will follow through with a letter of intent and/or participation. Ideas suggested for discussion before proceeding; retaining wall w/ costs, brick expense, speed impacts, larger truck usage, etc. Cherry Valley Road – The committee talked about traffic planning, access roads for Wendy’s, and the apparent lack of cooperation with Licking Memorial Hospital for such an access road. There has been, however, support for an access road to Westgate. Bike Path @ High School – Need to make crossing safer. Also, need traffic counts and consideration of a traffic light at Burg and Pearl Street. East Maple Street – It was mentioned that the staff had recommended improvements, however, during review by the Committee, it was noted that the road is too narrow for curbs and parking. Consensus from area residents is to keep parking. Misc. – The Village is considering milling and paving and other alternate bids from New Burg Street to the corporation line after school construction is complete. Shepardson Court and Munson/Mulberry will require a small piece of milling and paving. Engineering is being done on these alternate projects. Council will be requested to approve bidding in March.

The next meeting is scheduled for Tuesday the 11th 4pm.

Tree & Landscape Committee (Moore) No Report.

Union Cemetery Board (Main) No Report. Did not meet.

OTHER COUNCIL MATTERS ( 8:40pm) Mayor McGowan reported that the annual Pancake Day has been scheduled for March 1, 2003.

Manager Hickman noted that the Planning Commission will be reviewing the Comprehensive Plan Review updates during their meeting of February 10, 2003. The topic will be on Council’s February 19th agenda for discussion.