ADAMSVILLE, Alabama -- This week city employees in Adamsville received letters from the Alabama State Employees Insurance Board informing them that their insurance had been cancelled for the last three months retroactively, but a city official says that the letter was the result of a mistake.

According to the letter, the city failed to make its payments into the state employee insurance program for October, November and December. As a result, city employees might have to pay for any incurred health care costs out of their own pockets.

On Thursday morning, City Clerk Susan Gilmore confirmed that the letter had gone out to city employees, but she said that a subsequent memo from the city told employees that the matter had been resolved and that their health insurance benefits were safe.

When asked, Gilmore said that she would email a copy of the memo to the Birmingham News and AL.com, but late Thursday she had not sent that email. When approached at Adamsville City Hall, Gilmore refused to provide a copy of the memo and said it would be sent by email later.

When asked why she couldn't provide a copy then, she suggested getting a copy from the Adamsville Police Department across the street from city hall.

An administrative assistant at the police department said she could not release the document without permission.

Under Alabama's Public Records Act, any citizen of the state is entitled to a inspect a public record upon request and is entitled to a copy subject to paying a reasonable fee to cover copy costs.

Last month the city disclosed that it was being sued by the Forestdale Fire District for failure to pay fire dues. In that city council meeting, city officials said that it did not owe the money to the Forestdale Fire District.

Messages left with Adamsville Mayor Pam Palmer on Thursday were not returned.

City councilman Anthony Brooklere said Thursday night that the city was in good financial shape and that he had not heard about the letter from the Alabama State Employees Insurance Board.