How to Report Your PTA's Monthly Membership:

MONTHLY MEMBERSHIP REPORTSare an important part of becoming and staying aUnit in Good Standingwith European PTA. This means that every month (even over the summer), each Local Unit must report any new members to EPTA.

Monthly Local Unit membership reports must be submitted to European PTA via the online reporting form by the 25th of each month.

All Local Units are required to submit dues payments by eCheck (electronic check) through the CheddarUp system.Please plan on adding a small line item for electronic payment fees (.45 per month = $5.40 annually) to your 2018-2019 budgets.

You must report monthly, even if you don't have any new members for the month. To submit your zero report, simply go to the online reporting form, select 'No New Members This Month' and submit the form.

You must also submit your Local Unit's Membership Roster via email by the 25th of each month

CLICK HERE to download a Membership Roster template for your Local Unit.

To submit, simply attach the file in an email to EPTACommunications@gmail.com and send it in by the 25th of the month. You don't need to start a new form each month - just keep adding new members as they come in. It's even easier if you use Google Drive, because then you can just send us the link!

The EPTA membership year runs from July 1st through June 30th. If you plan to hold an early bird membership drive at the end of the school year for the next school year, DO NOT report them until your July membership report, or they will be counted toward the current membership year's total.(For example, if you sell memberships for SY 18-19 at the end of SY 17-18 and report them in June, they will be credited to your SY 17-18 total.)

It is very important to correctly record and pay membership dues for all of your members to grant them legal member status in your Local Unit, European PTA, and National PTA. Proper reporting also ensures that there are no surprises for your members in situations that require them to be a legal PTA member. Some examples include:

WHO is a Member?

Membership is a contract, so it is very important that we are all consistent in our definition of a PTA or PTSA member! This means that every member of your Local Unit, whether student or adult, should fit the criteria below. Each person who joins your Local Unit as a member:

Is an individual member and entitled to all the rights and benefits of membership, including the right to vote at your meetings and a membership card.

Should provide you with their name and contact information, which must then be reported to European PTA on your Membership Roster

Pays dues. To be considered a PTA or PTSA member and have the ability to vote, your Local Unit must submit membership dues to European PTA for that person. We then submit a portion of those dues forward to National PTA, which is what makes the membership to all three associations legal and legitimate.

If your Local Unit offers a Family Membership, you must either specify exactly how many people it can cover or provide a rate structure for an unspecified number of people, being sure to set your membership rates at least high enough to cover the dues that you send forward to European PTA and National PTA. For example:

"A Family Membership at Imaginary PTA grants membership for up to two (2) adults and as many as four (4) students for $25 per school year"

"A Family Membership at Imaginary PTSA grants membership for up to five (5) members of your household for $20 per school year"

"A Family Membership at Imaginary PTA grants membership at the rate of $5 for the first member of your household and $3.75 for each additional member of the household per school year"

Only the family members who have full rights and benefits of membership, are on your membership roster, and have dues submitted to the Local Unit, European PTA, and National PTA are official and legal PTA or PTSA members through a family membership.