Managing Government Records Directive Goal A3.1

Questions for Electronic Records Automation Vendor Presentations

Are you presenting a single solution or an integration service that will incorporate other products?

How does your solution apply automation to reduce the burden of records management on end users?

Examples might be: capture by harvesting [perhaps for social media records], associating records with retention categories by workflow rules or by metadata, by content analysis, by autocategorization, etc.

What tasks of ERM can the solution automate?

Capture into management system

Categorization into retention schedule items

Retention Management

Event driven dispositions [e.g. dispositions driven by completion of an audit or investigation, or the lifting of a legal hold]

Legal Hold

Disposition

Destruction

Export of permanent records and associated metadata to NARA or a successor system in the agency

Case file management

Storage and preservation

Management and updating of metadata, including access restrictions, etc.

What is the greatest volume of data or number of users your solution has been proven to handle without degrading performance?

What is the average time to operations for your last three customers from install? How many seats were installed?

On what procurement vehicles is your product/service available? e.g. on GSA schedule number XXX, Government Wide Acquisition Contracts (GWACs), etc.

We are seeking “economically viable automated records management solutions.” If you can share any information that demonstrates that your solution is affordable and economically viable for both large and small Federal agencies, please provide it.