This is a Temporary job: Start date: February 1, 2019 End date: May 31, 2019

20 hours/week. Except during an evening or weekend event, the work must be performed in the office, Monday-Friday between 8:00 a.m. and 5:00 p.m.

The purpose of this job is to provide logistical, programmatic, and communications support to the Director of Classes and Reunion. The Reunion Assistant aids with the planning, development, and implementation of two annual alumnae reunion events on campus. S/he also provides support with class communications (including email blasts, class newsletters, and class mailings).

Coordinate with Association staff, faculty and staff of the College, with matters relating to facilities for the events including but not limited to:

alumnae programming during reunions, including tours, receptions, back-to-class, parades and president’s state of the college address, etc.

annual meeting of the Association

food service and meal planning

Coordinate with outside vendors

Coordinate transportation schedules for both reunion events

Plan and schedule staff meal plan

Assist with gathering and updating information for reunion materials

Respond to reunion volunteer requests and inquiries regarding reunion; serve as source of logistical and facilities information for alumnae in a timely manner

Identify and coordinate production of all signs for reunion

Assist with writing and proofing of reunion memos

Assist the director with overseeing and analyzing reunion reports;

Oversee assembly of reunion packets and reunion binders

Supervise selected reunion student workers

Schedule and oversee class reunion photos

Other duties as assigned

Serve as staff for the two reunion events.

Qualifications

Associates degree preferred or equivalent work experience

Strong written and oral communications skills

Excellent customer service skills

Thorough, precise, and extremely detail-oriented

High degree of initiative and ability to work independently as well as collaboratively

Demonstrated ability to organize and manage multiple priorities and meet deadlines in a fast-paced environment

Demonstrated ability to cultivate productive and positive relationships with a wide variety of constituents

Ability to handle multiple demands and remain calm and patient during times of significant activity

Flexibility and receptivity to change

Ability to make quick decisions and re-orient when presented with new and/or changing information

Proficiency with current office and social media technology

Background in academia, event planning and management, or program development helpful but not required.

Some weekend and evening work required

Experience working with volunteers a plus

Mount Holyoke College is an Equal Opportunity Employer.

Mount Holyoke College is committed to enriching the educational experience it offers through the diversity of its faculty, administration, and staff members. Mount Holyoke seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, and relevance in a global society. In furtherance of institutional excellence, the College encourages applications from individuals from underrepresented groups, including faculty, staff, and administration of color, diverse gender identities, first generation college students and individuals who have followed non-traditional pathways to college, and individuals with a demonstrated leadership commitment to including diverse backgrounds and perspectives.