PRIVACY POLICY

PURPOSE OF DATA COLLECTION:

Physicians World (PW) provides speaker bureau logistics and compliance services to companies in the life sciences industry. In doing so, PW receives personal information from or concerning individuals in the European Economic Area (EEA) and Switzerland from its clients, fee-for-service contractors, and attendees of the programs it facilitates. The type of data collected may include, names, addresses, email addresses, phone numbers, professional licenses, tax IDs and dates of birth.

PRIVACY SHIELD NOTICE:

Physicians World (PW) complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Frameworks, as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union or Switzerland, as applicable to the United States. PW has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.

This Privacy Shield Privacy Policy applies to the processing of personal information in the US from individuals located within the European Economic Area (EEA) or Switzerland.

NOTICE

When PW directly collects personal information from EEA and/or Swiss individuals, it, as explained below, advises you about the purposes for which the information is collected and used, and your ability to limit the use and disclosure of such information, and how to contact PW. Purposes vary but may include providing logistical and compliance services, enabling sales and other transactions, and/or maintaining marketing relationships. We will not sell or provide your information to any third party. By submitting your personal information to us, via our website contact form or otherwise, you are consenting only to us sharing your personal information within PW. For more information about PW, please see our website: https://www.pwspeakersbureau.com/. PW provides notice in clear and conspicuous language at the time you provide such information to PW or as soon as practicable thereafter.

When PW receives personal information of EEA and/or Swiss individuals from its customers to process on their behalf, those customers will be responsible for providing notice to the individuals. When PW receives personal information from its customers, it uses such information consistent with the notices provided by such customers that initially collected the information and the choices made by the individuals from whom the information was collected and in accordance with the principles of the Privacy Shield. PW only uses this personal information to assist its customers.

CHOICE

PW does not and does not intend to disclose personal information to a non-agent third party. Nor does PW use or intend to use your personal information for any purpose other than that for which it was originally collected. However, if PW plans to disclose personal information to a non-agent third party or plans to use your personal information for any purpose other than that for which it was originally collected, it will contact you via the contact information you provided to PW to provide you with the choice of whether to permit such use. PW will not disclose personal information to a non-agent third party or use personal information for a purpose other than that for which it was originally collected unless you affirmatively consent and opt-in to doing so. To request to limit the use and disclosure of your personal information, please submit a written request to the contact information listed below.

ONWARD TRANSFERS

When PW transfers personal data to a third party that is acting as an agent, it enters into a written agreement with such third party requiring that the third party provide at least the same level of privacy protection as is required by the relevant principles of the Privacy Shield. Third parties acting as agents assist PW in performing the services for which the customer retained PW. We work with third party technology providers to provide website and application development, hosting, maintenance, backup, storage, infrastructure, payment processing, analysis and other services for us, which may require them to access or use information about you. PW does not share data with non-agent third parties. In cases of onward transfers to third parties of data of EEA and/or Swiss individuals received pursuant to the Privacy Shield, PW is potentially liable, unless PW proves that it is not responsible for the event giving rise to the damage. PW may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet a national security or law enforcement request.

ACCESS

PW acknowledges that EEA and Swiss individuals have the right to access the personal information that it maintains about them. PW will provide individuals with reasonable access to information it has about them upon their request, and PW will take reasonable measures to allow for the correction, amendment, or deletion of information that is shown to be incorrect or inaccurate. You may contact PW using the contact information below to learn whether or not PW has your personal data subject to this policy, and to request corrections, amendments or deletion of such data. This right applies only to personal information about you and is subject to other limitations as defined by law, or where the burden or expense of providing access would be disproportionate to the risks related to the privacy of the individual or where the rights of other individuals would be violated. You will need to provide sufficient identifying information.

SECURITY

PW maintains various safeguards, including physical and electronic and managerial procedures, to protect the security and confidentiality of personal information that it has received. PW takes reasonable precautions to protect against unauthorized access, misuse, disclosure, destruction, or alteration of data in its control.

DATA INTEGRITY

The personal information PW uses or processes will be necessary for and related to the purpose for which it was obtained or collected. PW will not use or process the data in a manner that is inconsistent with the reason it was collected or authorized to be used. PW will take reasonable measures to ensure that the data is accurate, complete, current, and reliable for its intended use.

ENFORCEMENT & DISPUTE RESOLUTION

With respect to personal data received or transferred pursuant to the Privacy Shield Frameworks, PW is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission.

In compliance with the Privacy Shield Principles, PW commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to Privacy Shield. EEA and Swiss individuals with Privacy Shield inquiries or complaints should first contact PW at:

PW has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers for more information and to file a complaint. This service is provided free of charge to you.