Student Accounts: Paying Your Bill

The difference between charges and financial aid listed under the Reference: Accepted but Not Paid portion of the account statement is due on or before January 2, 2015 for spring semester, May 8, 2015 for all summer semester sessions, and August 7, 2015 for fall semester. Students may subtract expected loan funds before remitting payment only if all requirements were submitted prior to the Priority Deadline of July 1st. Pending scholarships and grants that have been reported to the Financial Aid Office and are listed under the Reference: Accepted but not Paid portion of your account statement may also be subtracted before remitting payment. Loan funds or any other sources of financial aid not reflected on the Reference: Accepted but Not Paid portion of the account statement by the due date are subject to late fees.

Payment for any special charges and adjustments incurred during the semester is due at the time of adjustment. Students must make financial arrangements for any unpaid portion of their bill with the Office of Student Accounts by the due date to be financially cleared and to be eligible for a validated student ID card. A validated student ID card permits admission to the University library, gymnasium, and student recreational facilities: admissions to some concerts, lectures, and athletic events at no charge or a reduced rate; and free access to student publications. Full-time students, in addition, are entitled to use the University health center services.

Students assume full financial responsibility for all costs incurred as a result of enrollment at the University of Portland, regardless of who pays the bill on their behalf. It is the student’s responsibility to be aware of their account balance and financial aid information, and to maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner. Students are responsible for all educational debt charged to their student account. Students should take the initiative to understand their rights and responsibilities as well as the deadlines associated with enrollment.

How can students stay informed of their responsibilities?

Read emails sent by the Student Accounts and Financial Aid offices regarding important deadlines.

Review the Tuition and Fees and Payment Schedule portion of the University Bulletin.

Be aware of the refund policy and deadlines for dropping courses or withdrawing from the University.

Keep informed via the Student Accounts website. The homepage has a calendar of important dates to help you.

Communication is key. Contact the Student Accounts and/or Financial Aid offices as soon as you are aware of any payment issues or if you have questions. Do not wait until a deadline has passed before asking for help!

If you would like more information please contact the Student Accounts office at 503-943-7347 or stu-acct@up.edu

Federal student financial aid can only cover "institutional charges" as defined by the U.S. Department of Education. This definition includes current year charges for tuition and fees, and on-campus room and board. It also includes other fees such as: lab fees, workshops, University registration fees, and other University fees associated directly with taking a class. Unless authorization is received, federal financial aid cannot be used to cover non-institutional charges such as: health insurance, library fines, hall fines, Public Safety fines, returned check fees, deferred fees for payment plans or any charges not directly tied to taking a class.

The only way federal student aid funds can be used to pay for "non-institutional charges" is to obtain your written authorization to pay those charges. Title IV Authorization Formwill allow Student Accounts to apply your federal financial aid to your non-institutional charges.

Failure to submit a Title IV Authorization to Apply Aid to Non-Institutional Charges form may result in a refund of Title IV aid and a subsequent student account hold and/or late fee on the balance due for non-institutional charges.back to top

Federal student financial aid can only cover the “current” academic year (the academic year begins in summer semester and ends in spring semester) institutional charges as defined by the U.S. Department of Education. Therefore, in order to pay “prior year” charges (limited to $200 or less), with your current academic year’s financial aid, you must provide written authorization for the University to do so. If you have enough financial aid to cover your current year charges and have excess financial aid that you would like to apply to pay on a prior year balance due on your student account ($200 or less), you may do so by completing the Title IV Authorization Form. Failure to submit authorization to pay prior year charges of up to $200 with your current academic year federal student financial aid may result in a refund of Title IV aid and a subsequent student account hold and/or late fee on the balance due for prior year charges. Note that even if authorization is granted you must pay prior year charges that exceed $200.back to top

Late PaymentsPlease note the following policies regarding late payments and delinquent accounts:

The difference between charges and expected financial aid is due by the posted tuition due date for the semester.

Expected financial aid may include loan funds listed under the Reference: Accepted but Not Paid portion of the account statement if all requirements were submitted prior to the Priority Deadline of July 1st.

Expected financial aid may also include pending scholarships and grants that have been reported to the Financial Aid Office and are listed under the Reference: Accepted but not Paid portion of the account statement.

Loan funds or any other sources of aid not reflected on the Reference: Accepted but Not Paid portion of the account statement by the due date will not be subtracted from the balance due until the funds are disbursed to your student account.

Balances beyond expected financial aid remaining unpaid after the due date are subject to a $100.00 late payment fee.

All accounts must be paid in full in order for students to enroll in succeeding terms or to receive copies of certificates, diplomas, and transcripts.

The University reserves the right to recover all costs related to the collection of delinquent accounts.

The University reserves the right to cancel the registration of any student if a balance due is not paid prior to the first week of class.

Accounts with a balance after the first week of school are subject to additional late fees.

Past Due AccountsAccounts with an outstanding balance will be encumbered. The hold will prevent registration changes, including section changes, release of transcripts, and diplomas. The hold will remain on the student account until the balance has been paid in full. A student that has a hold placed on their account is encouraged to contact the Office of Student Accounts.

Students whose accounts are not paid in full before the first day of class will be subject to cancellation of registration.

A student whose account is past due $25.00 or more may not make changes to his or her current registration or register for future semesters. Students who owe $25.00 or more who need to drop a course before the withdrawal deadline must contact the Student Accounts office for approval. The hold will remain on the student account until the balance is paid in full. Payment made by personal or electronic check will not release this hold until two weeks after the receipt date.

Official academic transcripts will be withheld for failure to pay tuition, for default on an education debt or failure to repay an education grant overpayment. A single unofficial copy of the academic transcript will be provided in cases involving bankruptcy. Unofficial transcripts will be stamped with the words "UNOFFICIAL" and may note unpaid financial obligations to the University.

Upon failure to make payment when due, the University of Portland, or its assignee may, at its option declare the entire unpaid balance immediately due and payable, whatever the original scheduled due dates. If placed for collection, students will be responsible for collections costs incurred in the University of Portland's efforts to have your balance paid in full (which could be up to fifty percent of the balance due) and attorney's fees (including attorney's fees upon appeal or in any bankruptcy proceedings, including advisory proceedings and motion for relief), whether or not a law suit is filed.back to top

Hold PolicyPayment in full for tuition, room and board (where applicable), and any assessed fees are due on or before May 11, 2015 for all summer sessions, August 7, 2015 for fall semester, and January 4, 2016 for spring semester. When payment is not made by the due date, the following hold policies apply:

A student whose account is past due $.01-$24.99 will receive a hold that restricts access to grades, transcripts and diplomas.

A student whose account is past due $25.00 or more will receive a hold that restricts access to grades, transcripts and diplomas, and does not allow changes to current registration or registration for future semesters. Students who owe $25.00 or more who need to drop a course before the withdrawal deadline must contact the Student Accounts office for approval.

The hold will remain on the student account until the balance is paid in full. A student with an account hold is encouraged to contact the Office of Student Accounts.

Payments made by personal or electronic check may not release the hold until two weeks after the receipt date. If a hold is released and the payment is subsequently returned unpaid, the University reserves the right to immediately cancel the next semester's registration.

Official academic transcripts will be withheld for default on an education debt or failure to repay an education grant overpayment. A single unofficial copy of the academic transcript will be provided in cases involving bankruptcy. Unofficial transcripts will be stamped with the words "UNOFFICIAL" and may note unpaid financial obligations to the University.

The University believes that a solid health plan is vital to the well being of our students. As such, all full-time undergraduate students are required to carry medical insurance and are automatically enrolled in Regence BlueCross BlueShield of Oregon. Students with comparable existing health insurance coverage may complete an on-line Health Insurance Waiver at NW Student Health Insurance Consortium Waiver. The waiver form for 2014-2015 will be available July 15, 2014. Please have your health insurance ID card available. If you are an incoming student for spring 2015 semester, the form will be available online in mid-December. The waiver can be submitted by following these steps:

The deadline to complete the waiver for fall 2014 is August 29, 2014 noon (PDT)

The deadline to complete the waiver for spring 2015 is January 16, 2015 (PST)

Unless you complete the online waiver before the deadline, you will be required to pay the $952.00 premium fall and spring semester. The full year $1,904.00 premium will not be pro-rated even if you obtain other comparable insurance during the year; no exceptions will be granted. Within 2 business days of submission of the waiver, the insurance charge will be offset by a waiver credit. The waiver must be completed every fall, and applies to both fall and spring semesters. Students new to the University and students who were not enrolled on campus for the fall semester (i.e. Studies Abroad, IES, students on a leave of absence, etc.) must go online and follow the instructions above to waive the spring insurance.

Part-time undergraduate and all graduate students are not required to participate in the University group insurance plan and are not automatically enrolled. Part-time undergraduate students and graduate students who would like to participate in the University group insurance plan should contact Student Accounts for more information.