62 Appropriation Record Inquiry

The 62 screen displays data from the appropriation (AP) financial table. The ability to recall data on this screen by appropriated fund or fund, or any of the other optional elements is determined by how the data is posted to the AP table. The posting levels for the AP table are controlled centrally on the Appropriated Fund Profile (D22) and the Appropriation Number Profile (20). Refer to individual fields for information on the related posting level indicator.

When the report route agency on the D22 profile is included in the AGY GROUP or RANGE 1/RANGE 2 or as the SECURITY AGENCY on the user’s Security Profile (96A), this inquiry screen can be used to view shared appropriated fund activity for each agency that operates out of that appropriated fund.

AGENCY (Required for recall)
Enter the three-digit agency number assigned to the agency.

APPN YEAR (Required for recall)
Enter the two-digit appropriation year. The appropriation year is the year for which funds are appropriated by the Legislature for setting up budgets, depositing money and paying obligations.

Note: If APPN YEAR is left blank, the screen will default to the current year.

The title of the appropriation will be displayed following the appropriation number (up to 40 characters).

APPR FUND (Optional for recall – Determined by centrally defined posting levels)
Enter the four-digit appropriated fund. Appropriated funds are centrally defined on the D22 screen. If left blank, the system will display the first appropriated fund/appropriation combination and F8 can be used to scroll to subsequent appropriated funds.

The ability to recall data on this screen by appropriated fund or fund is dependent on the centrally defined posting level indicators on the D22 screen in the APPROPRIATION – LEVEL field.

INQ YEAR (Required for recall)
Enter the two-digit fiscal year of the inquiry. The fiscal year is the year used in the generally accepted accounting principles (GAAP)-based financial reports and spans September through August. The INQ YEAR defaults to current fiscal year based on the current year indicator on the System Management Profile (97).

INQ MONTH (Required for recall)
Enter the two-digit calendar month of the inquiry. An INQ MONTH of 13 is a valid value and reflects activity occurring in the financial reporting adjustment period of 08/32/YYYY. The INQ MONTH defaults to current calendar month based on the current month indicator on the 97 profile.

TITLE (System generated)
Displays the title of the balance type from the Balance Type Profile (DØ5).

AMOUNT (System generated)
Displays the cumulative total of all applicable transactions for the specified balance type.

Function Key Definitions

F1

(Help) Automatically links to the News/Help Table (90) screen. Will transfer to the appropriate type of help depending upon the screen and activity the user is on at the time F1 is pressed.

F3

(End) Returns the screen to the menu associated with that screen.

F4

(Interrupt) Initiates or ends an active interrupt. When ending an active interrupt, F4 returns the user to the original screen showing the same information as was on the screen when the active interrupt was initiated. This does not undo the last action.

F8

(Frwd) Retrieves the following page of information. If the appropriated fund is blank for the initial financial data recall, F8 will retrieve the next record for the agency, AY and appropriation number.