Financial Aid Timeline

January:

Event

Comments

FAFSA available for the upcoming academic year. Complete the application as soon as possible after this date and after your and your parent's tax returns are complete. If attending in the Summer for the first time, you may need to complete FAFSA’s for two different aid years – one for the end of one fiscal year and one to cover the start of a new fiscal year. If you are counting on financial aid to help you meet any tuition payment deadlines, you should be sure to get this filed with JCTC listed as one of your school choices (006961 is our school code) by July 1. And . . . you must do this form every year.

Pay your tuition. If your financial aid file is complete and anticipated aid is reflected on your account and it is enough to cover the cost of your tuition, you do not have to pay out of pocket for your tuition balance. Your anticipated aid will cover this requirement.

If enrolled for Spring Term

Purchase your textbooks for Spring Term. Students with completed financial aid files and aid in excess of their tuition charges will be allowed to use this “extra” funding toward book purchases at the JCTC Barnes and Noble bookstores. Make sure you have a Financial Aid Release form on file with the Financial Aid Office.

This is only allowed for a certain period of time. Usually 10 days before the semester begins and 9 days after.

Start your classes for the Spring Term. Go to classes. If you do not show up within the first two weeks of the semester, you will be reported as a NO SHOW and any scheduled financial aid disbursements will be withheld until this can be resolved.

If enrolled for Spring Term

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

If enrolled for Spring Term

February:

Event

Comments

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

If enrolled for Spring Term

March:

Event

Comments

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

Be sure you have filed the CURRENT YEAR Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov for attendance to summer term. The School Code is 006961. You should also be sure to file the NEW YEAR Free Application for Federal Student Aid (FAFSA) to get prepared for the Fall semester. Register for Summer classes (required). Aid will be processed first come, first served based on enrollment date. ONLINE LEARNING students will have their aid processed without summer enrollment. Provide the JCTC Financial Aid Office with information regarding any 3rd Party Financial Resources such as Scholarships, Employer Assistance, etc. Submit any additional documentation requested by the Financial Aid Office. We will not begin processing summer aid until approximately April 15. After you register for Summer courses AND have a CURRENT YEAR FAFSA on file, it will take approximately 10-15 business days for us to review and respond to your request for financial aid.

Summer term is generally defined as early June to early August. Financial aid can generally not get completed fast enough to cover any course work that starts with any May sessions.

Early registration for upcoming Summer/Fall begins.

April:

Event

Comments

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for summer enrollment.

Do not ignore these.

April 15 - This is the commitment date from the Financial Aid Office. If you have filed your correct year FAFSA by this date, we will ensure your file will be reviewed with a response to you so you will know your status before payment deadline for the Summer semester. It is important for you to review your To Do List and respond to any outstanding items needed to complete your file.

For Summer term enrollment

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for summer enrollment.

Do not ignore these.

May:

Event

Comment

Pass your classes from Spring term

If you believe you will fail or need to withdraw, you should visit with the Financial Aid Office to see how this might effect your financial aid eligibility.

End of Term Processing for Spring and Satisfactory Academic Progress Evaluations are completed

Financial Aid SAP status notifications are sent for academic performance through end of Spring term.

Pay attention to these.

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for summer enrollment.

Pay your tuition for the summer term. If your financial aid file is complete and anticipated aid is reflected on your account and it is enough to cover the cost of your tuition, you do not have to pay out of pocket for your tuition balance. Your anticipated aid will cover this requirement. Financial aid generally cannot be use for May session summer courses.

For Summer term enrollment

Purchase your textbooks for summer term. Students with completed financial aid files and aid in excess of their tuition charges will be allowed to use this “extra” funding toward book purchases at the JCTC Barnes and Noble bookstores. Make sure you have a Financial Aid Release form on file with the Financial Aid Office.

This is only allowed for a certain period of time. Usually 10 days before the semester begins and 9 days after.

Start your classes for the Summer Term. Go to classes. If you do not show up within the first two weeks of the semester, you will be reported as a NO SHOW and any scheduled financial aid disbursements will be withheld until this can be resolved.

If enrolled for Summer Term

Financial Aid awards for the NEW academic year are generally posted on the student’s KCTCS / JCTC Self-Service account when the student’s information is complete. Awards are posted continually as FAFSA data is received and completed. Completion is often dependent on the student turning in requested information and documents. Students should accept any desired aid on their KCTCS / JCTC Self-Service account. Students should also check their To Do List via their KCTCS Student Self Service account.

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for fall enrollment.

Do not ignore these.

July:

Events

Comments

July 1 - This is the commitment date from the Financial Aid Office. If you have filed your correct year FAFSA by this date, we will ensure your file will be reviewed with a response to you so you will know your status before payment deadline for the Fall semester. It is important for you to review your To Do List and respond to any outstanding items needed to complete your file.

For Fall term enrollment

Complete the College Placement requirements.

For Fall term enrollment

Attend Orientation Session.

For Fall term enrollment

Meet with an Academic Advisor.

For Fall term enrollment

Register for Classes for Fall term.

For Fall term enrollment

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for fall enrollment.

Do not ignore these.

Students should be returning required documentation to the Financial Aid Office. (Financial Aid Release form, Verification Documents, or any other requested information).

August:

Event

Comments

Pass your classes from Summer term.

If you believe you will fail or need to withdraw, you should visit with the Financial Aid Office to see how this might effect your financial aid eligibility.

End of Term Processing for Summer and Satisfactory Academic Progress Evaluations are completed

Financial Aid SAP status notifications are sent for academic performance through end of Summer term.

Pay attention to these.

Pay your tuition. If your financial aid file is complete and anticipated aid is reflected on your account and it is enough to cover the cost of your tuition, you do not have to pay out of pocket for your tuition balance. Your anticipated aid will cover this requirement.

For Fall term enrollment

Purchase your textbooks for Fall Term. . Students with completed financial aid files and aid in excess of their tuition charges will be allowed to use this “extra” funding toward book purchases at the JCTC Barnes and Noble bookstores. Make sure you have a Financial Aid Release form on file with the Financial Aid Office.

This is only allowed for a certain period of time. Usually 10 days before the semester begins and 9 days after.

Start your classes for the Fall Term. Go to classes. If you do not show up within the first two weeks of the semester, you will be reported as a NO SHOW and any scheduled financial aid disbursements will be withheld until this can be resolved.

If enrolled for Fall term

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

If enrolled for Fall term

Students should be returning required documentation to the Financial Aid Office. (Financial Aid Release form, Verification Documents, or any other requested information).

September:

Event

Comments

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

If enrolled for Fall term

Financial Aid awards for the NEW academic year are generally posted on the student’s KCTCS / JCTC Self-Service account when the student’s information is complete. Awards are posted continually as FAFSA data is received and completed. Completion is often dependent on the student turning in requested information and documents. Students should accept any desired aid on their KCTCS / JCTC Self-Service account. Students should also check their To Do List via their KCTCS Student Self Service account.

Students should be returning required documentation to the Financial Aid Office. (Financial Aid Release form, Verification Documents, or any other requested information).

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for spring enrollment.

Do not ignore these.

October:

Event

Comments

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

If enrolled for Fall term

Financial Aid awards for the NEW academic year are generally posted on the student’s KCTCS / JCTC Self-Service account when the student’s information is complete. Awards are posted continually as FAFSA data is received and completed. Completion is often dependent on the student turning in requested information and documents. Students should accept any desired aid on their KCTCS / JCTC Self-Service account. Students should also check their To Do List via their KCTCS Student Self Service account.

Students should be returning required documentation to the Financial Aid Office. (Financial Aid Release form, Verification Documents, or any other requested information).

You should receive billing statements via your student email account regarding outstanding tuition payments that are due for spring enrollment.

Do not ignore these.

November:

Event

Comments

November 1. This is the commitment date from the Financial Aid Office. If you have filed your correct year FAFSA by this date, we will ensure your file will be reviewed with a response to you so you will know your status before payment deadline for the Spring semester. It is important for you to review your To Do List and respond to any outstanding items needed to complete your file.

For upcoming Spring term.

Stay in classes. Your financial aid is disbursed with the assumption that you will complete 100% of the semester at the enrollment status determined on the Financial Aid Census Date. If you totally withdrawal from all classes or stop attending, return to the original federal aid source is required if you did not complete 60% of the semester. The calculation is based on the ratio of days completed/ total days of the semester.

If enrolled for Fall term

Financial Aid awards for the NEW academic year are generally posted on the student’s KCTCS / JCTC Self-Service account when the student’s information is complete. Awards are posted continually as FAFSA data is received and completed. Completion is often dependent on the student turning in requested information and documents. Students should accept any desired aid on their KCTCS / JCTC Self-Service account. Students should also check their To Do List via their KCTCS Student Self Service account.

Students should be returning required documentation to the Financial Aid Office. (Financial Aid Release form, Verification Documents, or any other requested information).