Vendor Information

The application deadline for this event is September 26, 2014.

BACKGROUND

Team LIVESTRONG channels the individual’s determination to fight cancer into an unstoppable force with a take-no-prisoners attitude. Team LIVESTRONG’s athletic events inspire and empower survivors, their loved ones and the broader community to join LIVESTRONG to lead the fight against the world’s number one cause of death.

The LIVESTRONG Foundation has raised more than $500 million dollars for the fight against cancer, and 83 percent of those funds have gone directly to support our free programs and services for survivors and their families.

DESCRIPTION

The Austin Challenge Expo will feature health and fitness-related gear, cancer awareness education, family activities, food and entertainment—all culminating in a festive atmosphere for pre- and post-race entertainment, packet pick-up and partner interaction with the general public.

The Expo will run in conjunction with Sunday’s ride event and the Post-Event Party. Load-in times on Saturday are for set up only. There will be no participants at Palmer Events Center on Saturday. Please note that this is an outdoor expo, and staking is prohibited.

*Expo Load-Out time is approximate | Overnight security will be provided on Saturday

Date

Location

Load-In

Village Hours

Load-Out*

Saturday, October 18

Palmer Events Center

North Circle Drive

9:00 AM—1:00 PM

N/A

N/A

Sunday, October 19

Palmer Events Center

North Circle Drive

NO LOAD IN ON RACE DAY

8:30 AM—5:00 PM

5:00 PM

PRICING

Booths are charged at $500 for a 10’x10’ space and $250 for every additional 10’x10’ space thereafter. These prices include a standard built tent, 6’ tables and folding chairs. If you will be providing your own tent, please make note during the application process. Electricity can be purchased for an additional charge of $50.

Nonprofit organizations are eligible for a discounted rate of $150 per 10’x10’ space. Please be prepared to provide appropriate documentation of 501(c)(3) status.

Each exhibitor is encouraged to provide table covers for their 6’ table, and is responsible for the transport, set-up, and takedown of their exhibit and materials. Though product sales are strongly encouraged, wireless internet cannot be provided by the event.

VIRTUAL RACE BAG

For an additional $75 fee, all vendors are invited to place an offer or advertisement in the event’s Virtual Race Bag. The Bag will be sent to all participants both pre- and post-event, and detailed performance reporting will be provided to vendor at the Bag’s close.

CANCELLATION & REFUND POLICY

Cancellations received prior to 21 days will be fully refunded. Cancellations received after this date will not be refunded. The LIVESTRONG Foundation will not offer refunds due to inclement weather.

RESTRICTED PRODUCTS

All food and beverage sampling must be approved prior to the event. If your exhibit display includes sampling, please make sure to note this under “Planned Exhibit Activities.” Inappropriate products will be removed from the venue at our discretion.

PRODUCT & BRAND EXCLUSIVITY

The LIVESTRONG Foundation will not guarantee exclusivity of product categories or specific brands to any exhibitor. We take applications on a first-come, first-served basis. We reserve the right to refuse a booth for the sampling or sale of any products we feel are not aligned with the LIVESTRONG Foundation, or those that are in conflict with an existing event sponsor.

ACKNOWLEDGEMENT AND ACCEPTANCE OF TERMS

By submitting the application form and payment, you are making a commitment on behalf of your organization to participate in the Team LIVESTRONG event and hereby agree to comply with the identification and insurance requirements.

*If for any reason your application is denied, payment will be refunded in a timely manner.