Collaborate on a list without emailing multiple copies

Google Docs

06/27/2014

Whether you are contending to acquire talent, manage contact lists & training programs, or motivate employees, CollateBox helps you stay on top of it all. Using CollateBox at the heart of your HR processes, either for mobile workforce optimization or recruitment lists, you will see your productivity skyrocket.

Online spreadsheets have had a constructive effect on the way businesses operate behind the scenes. They act like a foundation from where we can ‘take off’ and start planning other human resources activities be it finance and accounting to operations and marketing. Moreover, you don’t need to send endless emails. CollateBox has features which include data backup, secure file sharing and unlimited users.

The bad news is that people still want to use google docs spredsheet which allows only a limited number of users and plain old Microsoft excel that could be woefully inadequate and haphazard if you do not use formulae well. The ugly news is that most normal spreadsheets are full of errors, and when creating important things like hiring lists ,or organizing data, you could go completely wrong

You can now simplify all your HR procedures and competently manage your team using CollateBox. It helps you with -

06/22/2014

My name is Michelle Greene, and I am an HR manager at an international retail giant. I love my job, but maintaining data for headcount, payroll, recruitment lists, salary distribution and employee details is proving to be a huge task. As a human resource professional I understand we need to track a lot of data, and more often than not it involves sharing this data with others. CollateBox has helped me to organize data in an online spreadsheet so that it is useful and clear irrespective of the audience.

Besides just feeding in data, CollateBox has helped in online collaboration by storing and analysing the data as well. For example, a hiring manager in a company can view open job requisitions by location, by recruiter, for each month. With this information, the recruiting team can create personalized hiring plans and progress reports.

CollateBox can be used for simple calculations in databases for tracking information or complex data organization like hours of work put in by employee, report of expenditure, and asset management. It has truly proved to be a foundation for analysis and competitive advantage. General Offline spreadsheets may lack integrity, consistency, security and traceability, which corrode business self-assurance in data and results. However, business intelligence tools like CollateBox can permit users with streamlined good quality data, and strong reporting and analytics thus empowering them to make smarter decisions.

The best part is, unlike mainstream traditional tools like google docs spreadsheets, CollateBox allows unlimited users so it can be used by Human Resources professionals that are start-ups, or large organizations as well.

06/17/2014

Hey! I’m Mike, and work in the human resources department of an MNC for quite a while now. Most of my colleagues are talking about CollateBox- the wonder tool that surpasses all other forms of data management in Human Resources. The main advantage of adopting online collaborative systems like CollateBox would be an all-inclusive central system of record in one place. Workplace efficiency is increased when you are actually implementing duties rather than wasting hours searching for employee data, documents, and preparing reports

It offers individual personalized customization. Once you get started free you can create fields, tables and privacy filters specific to your organizations preferences. It works with the flexibility of advanced online spreadsheetsimbibed with tailored automation.

Advanced privacy settings mean you control who sees what, and which data can be edited. Customized access for different levels of groups and employees is another option in CollateBox. Since it is mobile first, you can have the benefit of access anywhere! The effortless navigation and unlimited user access make it a much better alternative to Microsoft excel and google docs as well. Spreadsheet templates can also be created here

There is no problem regarding computing and memory since CollateBox does not require you to download or install it separately. You can use it on cloud as an online spreadsheet for secure sharing.

If you are shifting to this new method then I also suggest having a look at their webinars, tutorials and step by step guides. I’m sure Collatebox is going to be the new leader in database management as well with its excellent application feature set, ease of use and quality of support. Currently , I am also working on CollateBox for my hiring list as well.

Personally, I knew data collection tools have to be such that they make available a holistic view of your work environment all in one place. The objective for using these tools is to help the researchers recognise prospects, simplify information and process knowledge, for continuous improvement in the workstation.

I thought of using google docs spreadsheets at first for sharing all the collated data within the organization. However, there was a bit of a problem since we had a few security concerns. Additionally, there was a restriction on the number of users.

I helped my organization with all the data collection necessary for research through CollateBox. The Element-by-element organization permitted easier access to all information. Recently, even more departments started using CollateBox for data backup and even contact lists. I’m glad I found a systematic way of collecting multiple sources of data and the time to reflect upon what I discovered since CollateBox also generates automatic reports based on the data in the online spreadsheet.

06/02/2014

As a new entrant into the human resources stream I, Jason Wills, was surprised at the way administration runs things in a few organisations. Boxes of towering files of recruitment lists, or spreadsheets stuck in HR’s outbox for days on end slow processes down.

CollateBox has helped me to maintain hiring lists by integrating all the data into one online spreadsheet – It is a single seamless system that handles the entire workforce management aspect from employment bookings, diminutive tasks, multi-day tasks, multi-staged contracts, crews and freelancers

Additionally, it provides a comprehensive range of mobile workforce management solutions designed to help service organizations face head-on the challenges of workforce scheduling. The how to videoson the website were thorough in explaining how to use it, and the good part is the added benefit of secure file sharing .

Since you can share this data with unlimited users, you can now automate and simplify the job scheduling and dispatch processes no matter how big your team or organisation is.

I have been dealing with service operations as well, including detailed planning, execution and analytics where I optimize & plan everything from customer demand forecasts, employee shifts, field data collection etc. This magical tool has helped me preserve and improve their bottom lines.

05/29/2014

I, Kenneth Walters, have been working in the human resources sector in the telecommunications industry over the past decade. All my collective experience has made me realize one thing, ‘On-demand mobility necessitates on-demand solutions’. CollateBox is the major data collection toolthat helped me with this

The telecommunications sector over the years has been a swiftly evolving environment that requires the incessant development of product, service, process and system efficiencies. Effective management and on-time activation of customer services are thus becoming very perplexing activities. It is now mandatory to assign resources correctly, organize dataand prioritize the scheduling of activities related to the provisioning of customer service across various departments.

It was then that a colleague suggested using CollateBox for building a customer support spreadsheet and secure file sharing within various departments of my organization. What was even better was I could set up privacy filters with respect to who could view or edit different data lists within the same spreadsheet.

Since we adopted this new system, the consumer experience had been consistent, the customer based expanded, and there was a constant benchmark for service time and again. Since we weren’t going through dozens of emails searching for different manager’s files, customer feedback spreadsheets onlineetc and the data backup was all in one place, we could maintain on time delivery necessary to implement consistent and repeatable processes.

CollateBox truly helped me as an HR manager to automate and simplify the scheduling and dispatch process of mobile workforce management. Even though I constantly travel, it helped me to view progress on the spreadsheet and update it no matter where I was .I highly recommend it for online collaboration, comprehensive visibility and effective administration of mobile workforce agendas, responsibilities, work orders, assets, timesheets, reporting and more

04/29/2014

Project Management is as essential part of any activity done in industries across all sectors, and one of the best tools to achieve goals on time is CollateBox.

Using Google docs, excel or physical forms of project management sheets may cause a lot of confusion and lead to damage especially when it comes to field data collection. So all the manager and HR efforts are spent in "putting out fires" or 'cleaning up' the harm already done. For instance, faulty data collection tools, a miscalculation in the quantity of a key part can produce a domino effect in which assembly of the final product is delayed. This could cause a manufacturer to miss production deadlines, resulting in lost orders, rush shipping charges, and damage to the company’s reputation.

The optimum solution to avoid these problems is CollateBox which lets you streamline Workflow through spreadsheet templates to setup processes that help you maintain a systematic system without being ad hoc and keep your data organized. As the University of Hawaii study concluded, “All in all, the research done to date in spreadsheet development presents a very disturbing picture. Every study that has attempted to measure errors, without exception, has found them at rates that would be unacceptable in any organization.”

When an organization is in its early stages, the limitations of Excel may be outweighed by its convenience and affordability. Sharing Google docs for the project management updates too created some additional hurdles. Google docs offline wasn’t available for any other browsers except Chrome either, which made asset management tough. As the organization grows, however, those limitations become magnified. It is then that you can shift to CollateBox, when you mean serious business.

Another colleague of mine who is an HR in Project Management, has also switched CollateBox and uses the online spreadsheetto prepare a recruitment list ,collaborate every task effectively by viewing instant notifications and summaries on every record of data, have enhanced secure file sharingwith the added ability to comment and add attachments. This constitutes its excellent online collaboration. It is better than Google docs and can be used in all aspects of HR like reimbursement, leave, and skills assessment and employee records.

The most amazing thing CollateBox has done for me is enabled me to recruit the best employees effortlessly! I, Mr George Stone, have been working as a senior professional in the HR team at a leading Hospitality Organization and CollateBox, the premier data collection tool, has helped me organize and select data of the employees based on their skill set using spreadsheet templates, thanks to easy data access control, secure file sharing, ability to banish clutter ease in field data collection, and centralized administration. My duties involve

• Transmitting payroll and submitting hours and rates to ADP on weekly deadlines.

• Liaising with HR on payroll deductions through online spreadsheet and the transmission of benefits, retirement, deductions, in addition to wage garnishments.

I used Excel earlier but there were too many different spreadsheets to deal with. Moreover, there was always someone changing the data for the timely updates of their own team, and you can imagine, this scenario wreaked havoc! Sharing Google docs also posed to be a bit of a problem as anyone could edit the data and the privacy was an issue.

Just then, I was suggested to try out CollateBox, and I was pleasantly surprised at the interface and working! After getting the hang of it by watching the YouTube tutorials, I realized that this was a better spreadsheet and data sharing system then even Google docs. Google docs offline poses a lot of problems – this we are already aware of. The CollateBox offline mode editing, privacy editing filters and mobile firsttechnology helped me get everything back on track. The best part is the Automated Reports Collate Box helped generate. CollateBox is definitely the future for data collection, skills assessment and skill- gap analysis which makes any HR's life easier

The technological world is reshaping almost everything and in this era spreadsheets are soon getting out-dated. I feel it’s time the HR world is revamped with an automated system which takes care of all necessary information and reduces errors, and works in disconnected mode since we are always on the go. Secure file sharing is also of utmost importance.

Up to a certain point Excel and Google docs serve the purpose of handling data, but once the data size increases, it no longer does the trick. Google docs offline fordoesn’t work either. Any HR manager with foresight must avoid depending on these systems beyond bare minimum (if at all), else the problems gradually start seeping into your HR management system and inverts your relationship from best friends to master-slave (where you’re the slave). Collate Box has proved to be mobile friendly, online spreadsheet ,with the best part being spreadsheet template availability, easy preparation of recruitment list , data automatically syncing from offline to online mode when I am back to a Wi-Fi zone. Additionally, no one else can download the content. I can even select and share partial views of my spread sheet from within Collate Box for other team members to update records from anywhere.

Everyone must give Collate Box a try for better asset management , centralized administration and banishing clutter, viewing instant notifications and summaries on every record of your data with the added ability to comment and add attachments.

03/25/2013

Human
evolution has taken giant leaps, and to a large extent we are thankful to
technology. We owe a lot to it, don’t we? In simple words, technology has made
life easy. Meanwhile, it has developed irreverence and impiety within us.

The jargon
“Respect your competitors” has a profound value to it, and what we would like
to add to it is “Appreciate their work and contributions in the past &
present”.

Let me walk
you through a journey of our ancestors.

The Spreadsheet Evolution!

The word
"spreadsheet" came from "spread" in its sense of a
newspaper or magazine item that covers two facing pages, extending across the
center fold and treating the two pages as one large one. The compound word
"spread-sheet" came to mean the format used to present book-keeping
ledgers.

It all
started like this:

VisiCalc

Brainchild
of Dan Bricklin and Bob Frankston. Developed for Apple II in 1979 and later for IBM PC in 1981. In initial two years it
turned the tables around for
Apple from being a hobbyist's toy to a useful tool
for business. Apple owes a lot to them.

VisiCalc was
the first spreadsheet that combined all essential features of modern
spreadsheet applications, such as WYSIWYG interactive user interface,
automatic recalculation, status and formula lines, range copying with relative
and absolute references, formula building by selecting referenced cells.

Lotus 1-2-3

This killer
application was by Lotus Software (which is a part of IBM now). Lotus 1-2-3
drove sales of the PC due to the improvements in speed and graphics compared to
VisiCalc on the Apple II.

Released in
1983, it displaced VisiCalc the very same year, and for a number of years was
the leading spreadsheet for DOS.

Multiplan

Microsoft came up with Multiplan in 1982, as a competitor to VisiCalc.
Despite the release of Microsoft Chart, graphics companion software,
Multiplan continued to be outsold by Lotus 1-2-3.

AppleWorks

In the meanwhile Apple worked hard for getting its market share,
AppleWorks was one of the first integrated office suite for personal
computers, featuring a word processor, spreadsheet, and database merged into a
single program. It was written by Rupert Lissner and released in 1984.

Microsoft Excel

Later, Microsoft developed Excel on the Macintosh platform for several years, and
then ported it to Windows 2.0. The Windows 3.x platforms of the early 1990s
made it possible for Excel to take market share from Lotus.

Web based spreadsheets

Thanks to web technologies like Ajax circa 2005, a new generation
of online
spreadsheets has emerged. Some even have strong
multi-user collaboration features and / or offer real time updates.

Some
legendary players in this list

Google Docs

Office Web
Apps

Zoho Office
Suite

And,
CollateBox is very proud to join the league.

Respect and
honor to all who have contributed in spreadsheet evolution!!

Disclaimer:
Data collated from Wikipedia. You can also add information (as a comment) about
the firms whose mention has not been done on the post.