Motion by Councilman Jason Teeter, seconded by Councilman Shannon Crawford, to approve the minutes of September 10, 2018 as mailed. Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of August, showing 23 new cases brought before the court and $5,535.80 remitted to the city. Motion by Councilman Frankie Thomas, seconded by Councilman Dan Corpening, to accept the report. Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs presented his monthly activities report.

CHARGE OFFS

Motion by Councilman Dean Banker, seconded by Councilman Dan Corpening, that uncollectible utility accounts in the amount of $4,094.38 be charged off with every effort made to collect the accounts. Motion carried.

ORGANIZATIONS

Adrian Howie, representing the Stevens County Coalition, came to update the council on plans to improve Raydene Park. The committee is looking into receiving funding through grants to install an outdoor fitness area, covered pavilion, and splash pad. They are looking into a feasibility study, but wanted the council’s approval of the use of the park from Main Street to Monroe Street and Thirteenth Street to Fourteenth Street before this step began. Motion by Councilman Frankie Thomas, seconded by Councilman Dean Banker to allow the use of Raydene Park from Main Street to Monroe Street and Thirteenth Street to Fourteenth Street to begin the feasibility study on the project. Motion carried.

GOLF COURSE

Alvin Riley representing the Forewinds Golf Course came in to present bids for mowers and equipment at for the golf course. Toro is offering a special pricing with a savings of 5% if ordered now to be delivered in 2019.

Professional Turf Products

Toro Workman MDX $10,739.46

Toro GM 360 $42,487.86

Toro RM 5610 $64,234.94

City Clerk Carrie L Baeza, explained to the council that cash basis law does not allow for any action to be taken in 2018 that affects the 2019 budget. If action is taken in 2018, it will be reflected in the 2018 budget regardless of when it is invoiced or received. Therefore, to vote on the purchase of the equipment would be paid out of the Golf Course Expansion fund with repayment into the fund to begin 2020 and full transfer to be concluded by 2021. Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, to approve the purchase of the Toro Workman MDX, Toro GM 360, Toro RM 5610 for a purchase price of $117,462.26 to be paid out of the Golf Course Expansion Fund with transfers back into the fund to by 2021. Motion carried.

GOLF COURSE

Alvin Riley representing the Forewinds Golf Course informed the council that they have instituted a policy for handicap and senior golfing to become more accommodating.

FINANCE

Motion by Councilman Dean Banker, seconded by Councilman Dan Corpening, to accept the contract with Hay-Rice and Associates for an amount not to exceed $11,125.00 for the audit of the 2018 records. Motion carried.

Outside Utilities Supervisor Paul Nordyke has been contacted by Kansas Dairy Ingredients (KDI) on moving the sampling unit from the City Lagoon to the new lagoons constructed by KDI. Paul wanted to get the council approval before any decision was made. City Clerk Carrie L Baeza was instructed to research who purchased to sampling unit and who was responsible for it. The issue was tabled until the November council meeting.

POLICE

Chief of Police Courtney Leslie has received funding from the Parsons Trust for video equipment in the interrogation room, keypad entry for the doorway, and a buzz entry system. She has received a bid from Alert Alarm/Curtis Crawford for $6,175.81 and would like approval to pay the deposit of $3,087.91 down for equipment to be ordered. Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker to pay $3,087.91 down to purchase the equipment and installation of video equipment, keypad entry, and buzz entry system with balance due upon completion. Motion carried.

Claims against the city were presented and audited. Motion by Councilman Dean Banker, seconded by Councilman Dan Corpening, that Appropriation Ordinances No. 2111 and 2112 be passed. Motion carried.