Federal Computer Week - April 1, 2011

Federal Computer Week - August 26, 2010

Federal Computer Week - August 11, 2010

Records Management

The DON CIO provides strategic direction and oversight of DON records management, which is the planning, controlling, directing, organizing, training, promoting and performing of other managerial activities related to the creation, maintenance and use, and disposition of records. Records management is meant to adequately and properly document Federal policies and transactions and to effectively and economically manage agency operations. Records should contain adequate and proper documentation of an agency's organization, functions, policies, decisions, procedures and essential transactions. They are designed to furnish the information necessary to protect the legal and financial rights of the government and of those directly affected by agency activities.

DTG 221313Z OCT 14 - November 7, 2014

This Naval message states that in addition to the basic records management (RM) training requirement, all DON personnel must be reminded, every year, of their RM responsibilities and that this refresher training is mandatory.
View the DON Records Management Training Guide.

DON CIO Memo - April 10, 2014

This memo provides details on a prototype design underway on a Department of the Navy enterprise-wide task management (TM) and records management (RM) system: the DON Tasking, Records, and Consolidated Knowledge Enterprise Repository (TRACKER). DON TRACKER will provide one auditable and compliant RM and TM system for all DON shore-based commands and organizations.

OMB/NARA Memo - August 24, 2012

In response to "Presidential Memorandum - Managing Government Records," of Nov. 28, 2011, this directive creates a robust records management framework that complies with statutes and regulations to achieve the benefits outlined in the Presidential Memorandum. It requires that to the fullest extent possible, agencies eliminate paper and use electronic recordkeeping with goals and target dates for completion. It also ...

SECNAV M-5210.1, Rev. 1, incorporated May 2012 - May 30, 2012

The Department of the Navy Records Management Program establishes policies and procedures for life-cycle management (creation, maintenance, use and disposition) of DON records. This manual provides guidelines and procedures for the proper administration of a records management program. It also contains all DON records disposition schedules approved by the National Archives and Records Administration.

DON CIO Memo - December 15, 2011

Since its inception, the focus of the Department of the Navy Information Technology Policy Guidance has been on enabling knowledge dominance by directing that our information management/information technology spending support the creation of a joint, net-centric naval networking environment. The net-centric vision remains a goal, but cutting the Department's IT spending is the priority for 2012. In the face of sharply ...

DON Guidance - December 5, 2011

The Department of Defense Information Technology Portfolio Repository-Department of the Navy (DITPR-DON) process guidance document provides a comprehensive discussion of core DITPR-DON functionality and basic lifecycle transactions. This information will enable all users to gain the understanding necessary to perform the basic IT asset management functions of registering, transferring and archiving DON IT systems within ...

SECNAV Manual M-5210.2 - July 25, 2008

This manual implements the policy set forth in SECNAVINST 5210.8D: Department of the Navy Records Management Program dated Dec. 31, 2005, regarding Standard Subject Identification Codes (SSIC) and is issued under the authority of SECNAVINST 54307P: Assignment of Responsibilities and Authorities in the Office of the Secretary of the Navy.
SECNAV Manual M-5210.2: Department of the Navy SSIC Manual dated Dec. 31, 2005, is ...

USD P&R Policy Memo - December 12, 2006

This memo establishes Department of Defense policy for the adoption and use of digital signature as a standard business practice for all Human Resources Management (HRM) and Compensation business processes that require a signature.

SECNAV M-5213.1 - December 31, 2005

This manual implements policy set forth in SECNAVINST 5210.16: Department of the Navy Forms Management and Information Requirements (Reports) Management Programs. The manual specifies procedures for forms management within the DON.

SECNAVINST 5070.2D - December 19, 2005

This instruction issues Department of Navy policy for U.S. Navy and U.S. Marine Corps libraries and information centers. It ensures coordination and resolution of issues and challenges concerning DON libraries and information centers.

ASD NII Memo - May 22, 2005

5 U.S.C. 552a - September 1, 1974

The Privacy Act of 1974, 5 U.S.C. § 552a, establishes a code of fair information practices that governs the collection, maintenance, use and dissemination of personally identifiable information about individuals that is maintained in systems of records by federal agencies. A system of records is a group of records under the control of an agency from which information is retrieved by the name of the individual or by some ...

February 18, 2015

Presentations given during the DON IT conference sessions held in San Diego Feb. 10-12, are now available by request. Please submit your request by using the "Contact Us" link located in the DON CIO Information section.

February 2, 2015

Final preparations have been made for the DON IT Conference, Feb. 10-12, 2015, at the San Diego Convention Center in San Diego, Ca. Though pre-registration is closed, on-site registration will be available for local attendees and those TAD in San Diego on other business. No additional TAD registrations will be accepted. Several sessions will be available via DCO, and session presentations will be available by request ...

by Barbara Hoffman - June 9, 2014

It has been a privilege to serve in leadership positions for the Department of the Navy Chief Information Officer, including as Director of both the E-business and Investment Management teams, Principal Deputy for two very talented DON CIOs, and now as the DON CIO (Acting). Our business IT environment has evolved dramatically over this timeframe, in technology advances as well as in operational and fiscal challenges.

April 10, 2014

As detailed in a DON CIO memo released April 10, prototype design is underway on a DON enterprise-wide task management (TM) and records management (RM) system: the DON Tasking, Records, and Consolidated Knowledge Enterprise Repository (TRACKER). DON TRACKER will provide one auditable and compliant RM and TM system for all DON shore-based commands and organizations.

January 14, 2013

DON personnel are required to take mandatory records management refresher training each year. Training for FY13 must be completed by DON military, government civilians, and contractors by Jan. 30, 2013. ...

by the DON Privacy Team - March 10, 2011

The following Privacy Tip provides existing policy guidance and best business practices for contract support personnel who handle personally identifiable information. Office of the Secretary of Defense Memo dated June 05, 2009, "Safeguarding Against and Responding to the Breach of Personally Identifiable Information (PII)" and SECNAV INST 5211.5E: "SECNAV Privacy Program" apply.

by DON CIO Privacy Team - October 12, 2010

This Privacy Tip will be published in two parts and serves as a best practices guide to help Department of the Navy commands/units implement and sustain privacy awareness and better safeguard personally identifiable information within their control.

by DON CIO Privacy Team - November 4, 2009

A successful command privacy program must include an aggressive records review and disposal component. While hard copy files cannot be ignored, the volume of electronic data files is a much larger issue and must be aggressively addressed by local commands/units.

June 22, 2009

The Department of the Navy Chief Information Officer recently released a memorandum regarding records management requirements as they pertain to electronic information systems. Many such systems retain information. Systems for which that information meets the definition of a Federal record must comply with certain records management policy. This includes the requirement to obtain National Archives and Record Adminis

by DON CIO KM/RM Team - February 6, 2009

A self-evaluation checklist with which U.S. Navy commands, activities, and offices and Secretary of the Navy Secretariat offices can appraise compliance of their records management programs is now available. The Automated Inspection Reporting System (AIRS) checklist 61, Marine Corps Records Management Program, is a similar document applicable to the U.S. Marine Corps.

August 19, 2008

The recently signed SECNAV Manual M-5210.2: Department of the Navy Standard Subject Identification Code (SSIC) Manual specifies filing and record maintenance procedures and provides SSICs for the DON. The SSICs are the standard system of numbers and letter symbols used throughout the DON for categorizing departmental documentary material by subject. SSICs serve as the taxonomy for all departm

by DON IT Enterprise Communications Team - April 30, 2013

November 10, 2014

Annually, all Department of the Navy employees (military, government civilian and contract personnel) must be reminded of their responsibilities regarding records management. This revised guide provides information necessary for conducting records management training to fulfill this requirement for 2014 and 2015.

September 16, 2014

The DON Records Officer is in the Department of the Navy Assistant for Administration Directives and Records Management Division (DON/AA DRMD). DON/AA DRMD is responsible for the management of the Secretariat and Navy Records Management Program in accordance with Title 44 U.S.C., 36 C.F.R., OMB Directive M-12-18, OMB Circular A-130, DODD 5015.2, SECNAV Instructions 5210.8D and 5211.5E, OPNAVINST 5210.20, and SECNAV ...

September 16, 2014

April 8, 2013

The Privacy Act allows executive branch agencies to collect, maintain and disseminate information on individuals affiliated with that agency. The Department of the Navy does not maintain information about individuals who have never been affiliated with the Department.
The DON's inventory of Privacy Act System of Records Notices (SORNs) identifies under "exemptions claimed for this system" those systems that are exempt ...

February 21, 2013

The Department of the Navy Information Technology Policy Roundup for fiscal year (FY) 2013 provides a summary of policies affecting IT projects and programs. For more detail, please review the entire policy at the links provided.

by DON CIO Privacy Team - October 19, 2010

The following resources are intended to supplement SECNAVINST 5211.5E: "DON Privacy Program"
and should prove useful to Privacy Act coordinators. Please submit suggestions for additions to this list to the Ask an Expert section of the website. Select the topic: "Privacy Act."

by DON CIO Privacy Team - September 15, 2010

To make a Privacy Act (PA) request, label the request itself and the envelope: "PRIVACY ACT REQUEST." Identify the specific PA system of records notices you wish to have searched. (See index of PA System of Records Notices and submit your request according to the requirements set forth under "Record Access Procedures.") PA requests must be signed, so we cannot accept email requests.

by DON CIO Privacy Team - August 25, 2010

The two documents attached below were provided by the Defense Privacy and Civil Liberties Office. One is a presentation on System of Records Notices (SORNs), and the other is an example of a Navy SORN.

by DON CIO Privacy Team - July 12, 2010

by DON CIO KM/RM Team - April 21, 2009

General Records Schedules (GRS) are issued by the National Archives and Records Administration (NARA) to provide disposition authorization for records common to several or all agencies of the Federal Government. GRS cover records documenting administrative, or housekeeping, functions, rather than program functions. Most records described in a GRS are temporary, although the GRS also includes the disposition of some ...

February 3, 2009

Recently, the Department of the Navy Chief Information Officer developed, in conjunction with several records management (RM) stakeholders, a self-evaluation checklist with which U. S. Navy commands, activities, and offices and Secretary of the Navy Secretariat offices can appraise compliance of their records management programs.

This is an official U.S. Navy website (DoD Resource Locator 45376) sponsored by the Department of the Navy Chief Information Officer (DON CIO). The purpose of this website is to facilitate effective information flow about information
management/information technology and cybersecurity issues and initiatives occuring within the Department of the Navy.