7
 I.What is an electronic transcript?  II. Background  III. Why are we implementing eTranscripts?  IV.What is changing?  V. How will this all work?  VI.Questions/Comments

8
 Provide better service to our students  Immediate delivery anywhere in the world  Weekends  Holidays  Season days  4 a.m. (students can order pizza from Bell’s and an eTranscript at the same time!)

10
 Commonly Accepted Registrar Practice  Process is considered FERPA compliant  People are commonly sending both PDF and XML transcripts  Our peer institutions are doing it. Most Big Ten schools are either live or have plans to be live soon.  This project has support from the Provost’s Office and committed ITS resources

11
 I.What is an electronic transcript?  II. Background  III. Why are we implementing eTranscripts?  IV.What is changing?  V. How will this all work?  VI.Questions/Comments

12
 Students will be able to elect to have transcripts sent electronically.  Students can check the status of their orders online.  Students can pay for expedited processing or delivery of paper transcripts online.  Improved communications regarding orders – tweaked existing messages plus new messages for each electronic transcript order.  Enhanced Operational Page for RO Transcript Staff  Avow portal available for troubleshooting and reporting  New Transcripts web site accessible from RO Home Page (to supplement RN Knowledgebase)

13
 I.What is an electronic transcript?  II. Background  III. Why are we implementing eTranscripts?  IV.What is changing?  V. How will this all work?  VI.Questions/Comments

20
New – Pay for Expedited Processing and Delivery From TOES  Students now have ability to order transcripts with expedited delivery/rush processing online  Allows students to pay using credit card  Integrated into TOES  Should reduce the manual processing of rush paper transcript orders in the office

29
 Avow Secures Transcript   The blue ribbon symbol is the recipient’s assurance that the digital certificate is valid, the document is authentic, and the contents of the transcript have not been altered.  Avow Posts Transcript for Recipient to Download

31
 Avow automatically sends notification s ◦ To Recipient: “Jill Student sent you a transcript” ◦ To Recipient: “Here is the passcode to download Jill’s transcript” ◦ To Jill Student: “Your transcript is available for Bill Gates to download”

36
 Bill Gates (recipient) Downloads Transcript ◦ Uses link and access code ed from Avow ◦ Transcript is in PDF format and fully assembled ◦ Cover letter is appended to the front of the transcript ◦ Legend is appended to the back of the transcript ◦ Transcript can be saved locally and printed ◦ Jill Student receives and indicating that Bill Gates has downloaded her transcript ◦ TOES Order Status Page reflects downloaded status