Employment in temporary academic positions - IE

This page provides information about routines for selection and recommendation regarding appointment toPhD and Postdoctoral positions at the Faculty of Informational Technology and Electrical Engineering (IE).

► Examples of interviewguides for the recruitment of PhD candidates: (A); (B); (C)

Work flow

As a requirement, all positionsin the central government are to be announced publicly. However, an appointment to academic positions without prior announcement may be considered in exceptional cases. See staff regulationssection3. for more information:

When appointing to educational positions in projects financed externally (BOA-positions?), a simplistic procedure regarding the appointment processis possible. PhD candidates funded externally are given anagreement of access(?)and not employment at NTNU, and shouldhave a minimum grossincome of NOK 17 000 per month (“to cover living expenses”).

Detailed workflow for each step is described below. For full scale picture, right click on the figure

1. Prior to announcement

1.1 Prepare the appoinment

► Request potential members for the Evaluation Committee(advisorygroup) REMEMBER: at least one female member► Prepare time schedule, including time of interview► Submita draftdescribing the appointment projectand instructions for theEvaluation Committee (advisory group)

Formalrequirements: - 5 years of higher education (BSC and MSC) or education equal to (300 ECTS), - If an integrated PhD course is applicable to master students at NTNU, this should be communicated in the announcement text.- Grade requirementsare B or higher (basedonNTNU’sscale) excel mal med utregningsmetode av 3+2 utdanning ved NTNU, kan modifiseres etter behov.- Education is to be documented by diploma supplement (in English and including adescription of the educational system) or equivalent. This should accompany the application. International Relationsrequire Chinesediplomas to be verified usingCHSI.The NTNU Office of International Relations will evaluateinternational degrees and diplomas (?), please contact: Stein Runar Olsen orRita Kumar.

Language requirements: Language skill requirementscan be promoted in the announcement text, commonly with a request to document these. For example: Applicants who do not master a Scandinavian language must provide evidence of good English language skills, written and spoken. The following tests can be used as such documentation: TOEFL, IELTS or Cambridge Certificate in Advanced English (CAE) or Cambridge Certificate of Proficiency in English (CPE). Minimum scores are: TOEFL: 600 (paper-based test), 92 (Internet-based test); IELTS: 6.5, with no section lower than 5.5 (only Academic IELTS test accepted); CAE/CPE: grade B or A. (In extraordinary circumstances, formal documentation of language skills can be relinquished. In such cases, the candidate’s language skills will be assessed in a personal interview).

Regulations for transfer of knowledge: These regulations require educational institutions to carry out a specific evaluation on PhD candidates, post-doctoral candidates and temporary researchers within severalfields of expertise at NTNU(?).When appointingto positions orenroll students within sensitive fields of study, an extended background check must be conducted on candidates from countries associated with concern.

iExport control (Norwegian);iGuidelines for control on transfer of knowledge (Norwegian)I For questions regarding defined sensitive fields of study(?) at the IE-faculty and an extended background check (including guidelines for such), contact the faculty’s HR-department. In activity whereITAR/EAR (International Traffic in Arms Regulations / Export Administration Regulations) is relevant, stricter rules for transfer of knowledge will apply.This is relevant for certain fields of study at the IE-faculty. Example of phrasing in announcement text:

The research of this project has civilian objectives. However, equipment restricted by export licenses and ITAR (International Traffic in Arms Regulations) is being used in this research area. Applicants that are citizens of Norway, NATO countries, Australia, Japan, New Zealand, or Sweden are eligible. Other applicants should provide evidence of eligibility to use such equipment for their application to be considered.

1.2. Prepare announcement

Template with standardized announcement text(always up to date in JobbNorge):

Convey information to applicants by application deadline (expected time schedule). Upon request HR do, prior to sending out the public listing of applicants, conduct a control regarding possible requests for brring exempted from this list. This will be evaluated according to the Freedom of Information Act: Offentleglova § 25

3. PROFESSIONAL EVALUATION, SELECTION ANDRECOMMENDATION

3.1 Professional evaluation

Criteria for evaluation should be listed in the announcement text.

3.2 Preparation of interview

► Formal qualifications must be assessed in writing by NTNU'sinternationalsection or scientificallyemployed at NTNU withverygoodknowledgeoftheeducation system and theeducationalinstitutionoftheapplicant. Writtendocumentedassessment must be available. Contact persons at international sections are: Stein Runar Olsen eller Rita Kumar.

► Special assessmentofequivalenteducation is given by writtenassessment from thedepartment (head ofdepartment / program council leader) to thefaculty at the Vice Dean of Research.

► Applicantswith a weaker grade backgroundmay be admitted to thedoctoral program if it is documentedthatthecandidate has relevant workexperience and / or publishablescientificwork (peer reviewed). The department (head ofdepartment / program council leader) must documentthatthecandidate is particularlysuitable for a PhDeducation, and thefaculty (vice-deanofresearch / committee for research and researcheducation) makes decisions about appointments.