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Legal Support Staff

Overview

Legal Proxy, a division of Proxy Personnel, provides legal support staffing solutions for law firms and legal departments of major corporations nationwide. In doing so, we maintain a commitment to delivering the highest level of service to our clients as well as our employees. All of our professionals undergo a thorough vetting process that include reference checks, employment and educational background investigations, and (if requested) drug screenings.

PROJECTS

Legal Proxy places legal support professionals in temporary, temp-to-hire, and direct hire positions. We are able to staff any assignment ranging from short one-day staff replacements to lengthy document review projects that require a large staff of legal professionals.

The following is a list of legal support professionals that Legal Proxy staffs:

CASE CLERK

A Case Clerk supports the attorneys and paralegals with the delivery of excellent client service through document management, clerical and technical tasks that require accuracy, attention to detail, strong organizational skills, strong written and verbal communication skills, and computer proficiency.

DOCUMENT CONTROL CLERK

A document control clerk must manage the workflow of documents by using procedures such as routing slips or folders that department employees and managers sign off on pertaining to viewing and reading documents. The document clerk establishes a document flow within the environment or a tracking system that monitors where general correspondence is at all times.

LAW LIBRARIAN

A law librarian assists lawyers, law students and others in gathering necessary information. They utilize information technology to locate sources, and are responsible for the maintenance and improvement of the library’s collection. Law librarians work for a variety of employers, including corporations, government agencies and schools. All law librarian positions require graduate degrees, but some law librarians pursue both law and library science degrees, which may improve their employment opportunities.

LEASE ADMINISTRATOR

A lease administrator processes and maintains leasing agreements and related real estate documents for an organization. This includes working with landlords, tenants and attorneys to ensure all leasing information is accurate.

LEGAL ADMINISTRATIVE ASSISTANT

A Legal administrative assistant conducts research on laws, articles and also past judicial rulings. They draft legal documents such as divorce agreements, tax returns, and contracts. They also prepare legal motions, analyze research, act as assistants to lawyers during court proceedings, attend the execution of real estates, depositions, closing, together with the lawyer, and update legal publications.

LEGAL GENERAL OFFICE CLERK

A legal general office clerk performs clerical tasks that include making photocopies of correspondence and documents, processing invoices, preparing tax reports, maintaining inventory of office forms and filling out purchase requisitions. Legal office clerks also have to file documents in court, take dictation, keep telephone logs, take messages, prepare corporate minute books and enter time sheet information.

LEGAL SECRETARY

Legal secretaries are in charge of organizing many office affairs, including organizing dates for hearings, printing and organizing motions for attorneys and filing motions with another attorney or with the court. They may do factual or legal research at all levels of a case and will often organize meetings, appointments and dates for attorneys. They may also do more routine office work such as filing, faxing and answering the phone.

LITIGATION SUPPORT SPECIALIST

Litigation support specialists are responsible for keeping legal professionals up-to-date on court cases through the use of electronic databases. They must determine what the legal professional needs and then must use litigation support software in order to locate this information. Then, these court documents must be located, scanned and uploaded to an electronic database. They are also responsible for printing legal information to paper and burning information to CD’s and DVD’s. These litigation support specialists also are responsible for troubleshooting litigation applications in order to get them to function properly. Many litigation support specialists get promoted to the position of team leader, where they become responsible for providing leadership and training to other litigation support staff.

PARALEGAL

A paralegal performs a variety of administrative and transactional duties which are aimed at assisting lawyers in carrying out their responsibilities. A paralegal is charged with creating legal documents on behalf of his/her employer and performing legal research. Also referred to as legal assistants, they are prohibited by law from performing tasks considered “within the scope of practice of law.” These include giving legal advice, presenting cases in a court of law and determining legal fees.

LEGAL RECORDS CLERK

The most important part of a legal records clerk job is the proper indexing of legal cases on a computer database. Since cases are frequently reopened or referred to in future proceedings, it is imperative that each case’s documents are properly categorized and filed in sequential order by specialized legal software programs. He is also required to be able to quickly access specific hard copy documents requested by attorneys and clients that typically include legal research papers, daily correspondence and notes taken by lawyers and paralegals. Due to the sensitivity and confidentiality of court proceedings, a legal records clerk is expected to protect the documents in his possession and make sure they are stored in secure locations.

TITLE CLERK

A title clerk searches real estate records, examines titles, and/or summarizes pertinent legal or insurance documents or details for a variety of purposes. They may compile lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.

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Proxy Personnel is an Equal Employment Opportunity Employer. Applicants are considered for positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital status, disability, or any other consideration made unlawful by applicable federal, state or local laws.