Month: August 2015

Part Time PA for Family
Brentwood
$30 an hour
Mom of an entertainment based family seeks a 20 hour per week PART TIME PA. Duties will range from some assistant work, some driving of kids, some shopping for food, errands etc.
Somewhat flexible with schedule: 2 or 3 x p week…for 4 to 5 hours.
Ideal schedule:
Mondays from 3pm to 7pm, Tuesday 3pm to 7pm Wednesday from 3pm to 7pm

Saturdays as well – which would be told about, and even a few hours on a Sunday

Career Nanny Needed
NYC (Upper East side to start then Brooklyn)
40-55 Hours a week with flex as needed
MUST be able to travel and be away for potentially months at a time while shooting.
$2000 a week (whether you work more or less hours)
Per Diem and living expenses covered when travel.
A lovely entertainment couple with a 20 month old child seek a very loving and warm nanny to become a part of the family. The child is very active with all kinds of activities and preschool. Will be able to take them to and from activities, play-dates, school. Will manage and assist with all care for child: making and feeding all fresh foods, tidying up after meals, laundry for child organizing and clearing out old clothes for child. Schedule can vary day to day or week to week. They do not want to burn anyone out so when “normal life” is happening in NYC (upper east side for now, Brooklyn soon), they will have other help as well. When traveling though, hours and days can be longer.
MUST also be able to drive.

Film production/financing company seeks an experienced individual to manage their in-house film camera rental operation to lead, supervise, and manage day-to-day operations. Must be able to multi-task, work in a fast paced environment, have excellent communication skills, and be a problem solver. Must have knowledge of cameras, lenses and accessories used in the film/digital rental industry.
Responsibilities would include, but are not limited to:
-Delegate and manage jobs for prep, camera, and lens techs as well as overseeing vault security.
-Sales- ability to do price quotes, sub-rentals, generate PO’s and invoices
-Develop and maintain company systems and procedures
**Knowledge of Rental Works a plus!

Executive Assistant to CEO and EVP of film production/finance company
Santa Monica
General hours are Mon-Fri 8am-5pm
$80-90K DOE & benefits and bonus opportunity
Oversee scheduling, communication flow and organization, complex travel logistics, meeting preparation and organization along with special projects and all standard high-level executive assistant responsibilities.
Employer would like to interview next week!

EA for a C level Exec for a Creative Co.
Santa Monica
General Hours are 9-6 with OT of up to 30 hours a month
80K-95K PLUS OT and AMAZING Benefits
We seek a truly experienced assistant who is pleasant with a CALM disposition to run the office for an extremely busy executive.
MUST be extremely detailed, accurate at all times when interfacing with executives internally and externally. Must always be able to represent the client well to their business associates. It is imperative to be a problem solver.
Must also have had a tremendous amount of experience with managing very busy and often changing schedules/meetings/calendars, MUST know International and Domestic Travel – both private and commercial.
Will keep the client on task at all times and aware of any changes to schedule.
• Keep President on schedule for both meetings and phone calls
• Meet tight deadlines and anticipate the future needs of the President based upon inbound phone calls, request, etc.
• Coordinate meeting set-up and master calendar for President
• Coordinate high level and high volume travel plans and schedules for President
• Maintain President’s belongings in a neat and orderly manner
• Greet clients before and after meetings and ensure their visit is pleasant
• Provide phone support and call rolling and manage daily call sheet
• Route various paperwork (contracts, client correspondence, Human Resource forms)
• Maintain general files, both physical and electronic
• Manage intake of invitations and mail for President
• Maintain digital photo files and imports
• Oversee events, parties and fundraisers: coordinate with event planner and vendors; manage guest lists and invitations; staff the event
• Manage personal and pet vendors and appointments
• Liaise with project manager on President’s primary household security, audio/visual, groundskeepers, repairs and other vendors as needed
• Other duties and responsibilities as assigned

PA to Entertainment Personality
West Hollywood
60-75K Depending on experience and salary history
General hours are 9 to 7pm with tremendous flexibility
Stipends towards benefits
We are looking for someone for our client that can oversee all aspects of their day to day life. Each day can vary depending on what is on the plate.
Most times the stat of the day will be in West Hollywood. We seek someone that can go through daily correspondence, interface with business associates, manage offers from agents, publicity requests etc.
Will also manage personal appointments, shopping, errands, returns. This person will need to be highly organized and be wanting to be a true assistant with a great attitude.

PA/House Manager for an Artist
Monday to Friday, 9am/10am to 5pm/6pm
Los Feliz Home and Glassel Park near Glendale for Studio
60K – 75K (Cap maybe referred at 70K) aiming to try and offer some stipends towards benefits.
This role will be working directly for an artist, who is also a mom to 2 kids, and assisting with all of her personal needs. The focus of the role will be managing the needs for the home, interfacing with staff, doing errands. Will liaiase with husband’s team, as well as the team at her studio. Will also assist with kids needs ( but not a nanny), travel arrangements, book appointments.

Family/Personal Assistant
Monday through Friday (availability as needed on weekends)
12pm – evening, with 2 days a week being 9pm/10pm.
70K
Hidden Hills
Will have to sign NDA
Reimbursement for gas and mileage
Seeking an extraordinary family assistant to be the right arm for a very busy actor, wife and their family. While they are a truly lovely family, this is a very busy role. There is a ton of activity so must be able to seamlessly get everything done and be able to work in a fast paced environment, that can sometimes be demanding. We want someone who loves being an assistant and can bring strength to the role.
Flexibility is key!
Daily duties will be managing vendors, errands, overseeing things at the home, stocking, groceries and errands. Driving the kids (5 and 13) from school to activities and for hockey practice 3 times a week in El Segundo. Will drive your own car and be reimbursed but must also be OK to drive a flat bed truck sometimes.

Executive Assistant/PA
60K- 65K plus benefits
Encino, CA (Work out of a home that is next door to their private home)
Monday to Friday 9am – 5pm/6pm (maybe 7pm on occasion)
MUST be OK to travel to PA to headquarters as well as Tampa for HSN.
A lovely, calm and “healthy living” CEO for a very fast growing beauty brand is seeking a dynamic, super organized, calm and efficient EA/PA. Ideal person will have a passion for beauty and makeup, will have had experience for at least 3 or 4 years working with a high level executive in a fast paced company, and will be able to commit for a few years.
In this role the assistant will wear a variety of hats and will be bale to remain calm when things get busy.
Duties:
• Act as a gatekeeper for other VP’s for the co.
• Will ensure that CEO is on point and aware of any changes to schedule, and will ensure that letters or documents have been signed,
• Manage and arrange travel arrangements as there is a lot of travel,
• Schedules and calendars
• Interface with business associates
• Ensure office stocked. There is an intern to assist as well.
• Will manage a HOUSE MANAGER (low key needs) for the home in Pennsylvania.

We are looking for a bright and detailed PA/EA for a very busy entertainment personality. Some days will be spent on set in Studio City and other days you will work from the home in Beverly Hills. This is a very active person who has many projects on their plate. We would need someone open to travel and flexible. Must have excellent references and be coming from an A-List position.
80K-90K DOE
Hours based upon schedule i.e., on filming days (4 days per week) expected on set by 8am.
General hours are 8pm – 5pm….and needs to be available by phone in the evening on occasion.
Benefits offered after 3 month trial period.