Vendor Document Control

Ensure complete and in time delivery of Vendor Documents. Use standard document requirement lists, make use of automatic email notifications. Assai supports automatic or manual transmittal based distribution and uses portals for easy document file exchange. Assai helps you to expedite and comes with an extensive suite of reports.

Standard Document requirement lists (SDRL)

Make use of Standard Document Requirement Lists (SDRL) to generate the planned delivery dates of vendor documents. Due dates are calculated automatically. They are the basis for control, late reports and late email notifications. SDRL’s also give you control on the complete delivery of vendor documents. Be in control using the outstanding and late reports and automatic generation of email reminders.

Transmittal Based Distribution

Assai’s transmittal module helps you process received documents, forward them internally and return them to clients and contractors. Assai supports web based redlining and markup, web based stamps and electronic signatures. Vendors can upload and download files using the dedicated AssaiPORTAL. Files do not have to be attached to emails or published on dedicated FTP sites.

Expediting

Assai provides the reports supporting expediting, showing outstanding and late documentation. Assai generates emails to vendors who are late or due to be late. Assai helps the document controller, buyer or package engineer in the expediting process and gives direct insight to the Procurement, Cost Control and Finance departments. Assai saves time and helps you to capture all required vendor documents with correct approval codes and transaction details.

Vendor Document Control Standards

Set up the vendor document standards independently from the design documents. Vendor documents have their own set of document types, status codes and approval codes. Define a dedicated vendor document numbering structure. Assign alternative document numbers. Relate vendor documents to equipment and purchase orders.

Asset Break Down Structure

Vendor documents stored in Assai can be directly linked to equipment and tag numbers, which are part of the asset structure. Find all vendor documents walking down the asset structure tree to the level of equipment or tags. Progress can be monitored on equipment or tag level.