A quorum of Nye County Board of Commissioners may be present at this meeting.

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, & CHAMBER OF COMMERCE

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 48 hours prior to the meeting. Assisted listening devices are available at Town Board meetings upon request.

Addendum

1. Discussion and possible decision of contracts and agreements to which the Town is a party. Town Board

2. Discussion and decision regarding Town Marketing material. Town Board.

A quorum of Nye County Board of Commissioners may be present at this meeting.

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, & CHAMBER OF COMMERCE

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 48 hours prior to the meeting. Assisted listening devices are available at Town Board meetings upon request.

Minutes

Public Comment: Action may not be taken on matters considered during this period until specifically included on an agenda as an action item - NRS 241.020 (2)(C)(3).

None

Discussion and decision regarding Town Marketing material.

Mr. Balloqui introduced a new brochure designed to be easily updated and address all markets in an economical manner. He stated the brochure would include a demographics disk and a lifestyle disk to which the Town does not own proprietary rights. Chairperson Murray stated the information was designed to be usable for a period of 3 years with the exception of the demographics disk which would be updated quarterly. Member Sprouse questioned the necessity of two disks. Mr. Balloqui agreed to research the possibility of combining the information. Member McDonald inquired about the possibility of utilizing sponsors to assist with production costs. Chairperson Murray stated at a future date this could be an option. Mr. Balloqui added the actual cost was in the proposal stage and reviewed some estimates.

Member Rust motioned to continue development of the Town brochure as presented at a cost not to exceed $33,000. with funding from the Economic Development Room Tax fund.

Member McDonald seconded.

Motion carried 5/0.

Discussion and possible decision of contracts and agreements to which the Town is a party.

The Town Manager stated staff had prepared a catalog of contracts and agreements. Member Rust questioned the date of the Zambelli Fireworks agreement and the Town Manager assured the Board the 2007 agreement was approved. Member McDonald noted the U.S. Metronets contract would be eliminated in the future and questioned the purpose of the Accurint agreement. Toni Glines, Office Manager, Pahrump Valley Fire and Rescue stated the Accurint contract was a service used for skip tracing prior to collections. Chairperson Murray questioned who chose the language and negotiated all agreements. The Town Manager stated this varied however, standardized language had been developed when possible and all agreements were copied to the Town Attorney for review and comment. He added the contract language was often specific to the service being provided.

Member McDonald stated all agreements should be reviewed by legal staff. He added when the Town Attorney agreement was renewed a provision should be added outlining the requirement for review and acknowledgement of all Town contracts and additionally each page of the attorney contract should be initialed by the attorney. Chairperson Murray questioned the contracts that have no expiration date. Member McDonald stated the Giampoli agreements should be shopped and placed for bid to establish a fair price. He added proposals should be solicited for all agreements with the exception of the Town Attorney and CPA. Chairperson Murray noted the Forestry Work Project Service agreement had no expiration date and inquired about their performance. The Town Manager stated this agreement was on an as needed basis.

Chairperson Murray questioned the Sprint/Nextel contract renewal date and stated the agreement included a $200.00 cancellation fee and may not be the most reasonable. Ms. Glines stated the contract renewed annually and addressed the specific requirement of a walkie-talkie service for the Fire Department. The Finance Director added the Town may utilize more than one carrier due to specific needs while still taking advantage of government pricing from all carriers. Member Rust recommended investigating alternate providers.

Chairperson Murray noted several issues with the transport service agreement including language, billing, and collection responsibility. Member McDonald clarified in a normal ambulance run the patient should be responsible but, in a hospital transfer the hospital should be responsible. Ms. Glines stated the hospital was discharging the patient which required the Town to bill the patients insurance. She clarified the contract was developed for another purpose as specified in the agreement. Chairperson Murray stated she agreed the “testing” purpose was clearly outlined in the contract but, assumed the hospital was responsible for the billing in other type transport services. Member Sprouse commented that this practice was unique to Pahrump. Chairperson Murray stated she would like to see the agreement include language that addressed the hospitals responsibility of payment. Chief Lewis stated this contract had opportunity for improvement but, transport rates presented an obstacle. The Chief also noted the Nathan Adelson agreement had room for improvement and would be negotiated in 2007.

Member Sprouse suggested a renegotiation could present a risk of the hospital taking their business to a private entity. The Town Manager stated the agreement with Desert View existed because Mr. Rencher wanted to do business with the Town of Pahrump and recommended against renegotiation of the agreement. He recommended allowing discussion between the two parties.

Member Rust motioned for the Town Attorney to review the Desert View Hospital contract and authorized the Town Manager and Fire chief to enter into a discussion regarding mutual benefits with Desert View Hospital personnel.

Member McDonald seconded.

Motion carried 5/0.

Chairperson Murray adjourned the meeting for a break at 10:51 a.m. and resumed the meeting at 11:07 a.m.

Member Sprouse noted all department heads had contracts except Matt Luis and Chief Lewis. The Town Manager stated he would provide proposals for both positions. Chairperson Murray stated her dissatisfaction with never ending agreements, specifically the Town Manager and Finance Director’s employment agreement.

Member Rust motioned to establish employment agreements for the Buildings and Grounds Manager and Fire Chief to be consistent with other department head employment contracts, due no later than October 1, 2007.

Member McDonald seconded.

Motion carried 5/0.

Discussion and decision regarding Fiscal Year 2007/08 tentative Town of Pahrump and Pahrump Swimming Pool District budgets, and matters properly related thereto.

The Finance Director introduced the revised budget. Member McDonald questioned the wage and salary projections. The Finance Director stated two sets of numbers existed due to the changes directed by the Board. Chairperson Murray stated the information the motion was based on was not valid. Member McDonald stated had we accepted the Beller report the figures would have increased greatly. Member McDonald presented additional back up material.

Member Sprouse motioned to accept additional back up material.

Member Shupp seconded. (No vote was conducted)

The Finance Director reviewed the salary increases for Buildings and Grounds and Administration and directed the Board to General Fund Administration at tab number 3 showing a $33,000. increase. Buildings and Grounds figures decreased $40,000. Chairperson Murray questioned the impact of the salary and wages increase. The Finance Director stated the figures decreased $26,000. from the previous model.

The Finance Director reviewed the revised ambulance fund. Member Sprouse inquired if we have a contingency fund to revive the ambulance fund if needed. Member McDonald stated the ending balance in cash and short term investments January 31 according to the County Treasurer, was $980,245.64 and this would make up any expenditure deficit. The Finance Director stated this statement was theoretically correct however, in the past money has been transferred to the Ambulance Fund from the General Fund. The Fire Chief stated the additional staff was wanted but, the risk remained in revenue to afford the staff. The Town Manager stated the Administrative and Buildings and Grounds salary and wage increase was not the answer to addressing the issues at the Fire Department. He agreed the Fire Department staff needed to be doubled and an answer must be found to address the risk to the employees and Town. The Finance Director referenced the General Fund Five Year Projection to show the impact of the Town Boards direction and the potential of an unfunded liability. The Finance Director agreed to complete a financial projection with the addition of 2, 4, and 5 full time, fire department employees.

Chairperson Murray adjourned the meeting for a break and 12:40 p.m. and resumed the meeting at 1:55 p.m.

The Finance Director reviewed the Economic Development, Swimming Pool, and Business License accounts. He noted the cashiers had been left out of the swimming pool account and added them at a figure of $8,000. He added the Business License Fund included 3 full time employees. The Finance Director reviewed the General Fund Capital Fund and stated he reduced the projected expenditure levels to match the actual money in the account. He added the General Fund Summary indicated the fund balances which would support the additional fire fighters and stated he would provide the projections for the additional employees. He reviewed the requests for changes from the original budget meeting.

Chairperson Murray concluded the discussion of the Fiscal Year 2007/08 Tentative Budget. She stated the budget status remained tentative and if any Board member was not satisfied with a previous motion the motion could be changed. The Finance Director stated he would send the budget revisions electronically.

Chairperson Murray stated the three previous goals were to establish a plan to incorporate, establish an official procedure to streamline and attract new business, and quality public health and safety including increased staff for PVFRS. Member McDonald stated his concern was regarding the goals and objectives for the Town Manager and inquired about the status of set standards for permission of annual leave, desk manuals, cross training, and salary schedules. He added his concern was the status of the fundamental management of the office. Member McDonald stated an established salary schedule with step increase in pay was required by law according to the 2004 personnel manual. The Town Manager stated the job descriptions were identified with the critical elements of the job and pay range.

Member Sprouse asked the Town Manager if the current system was working. The Town Manager stated the system was working with job descriptions with pay ranges, objective annual evaluations, merit increases, and COLA increases. Member McDonald read section 4.1 of the employee personnel manual and recommended establishing a pay schedule. The Finance Director stated the manual or the system must be changed. Matt Luis spoke against the step and grade system. Chairperson Murray stated the job title should include a pay range, annual evaluation, defined merit increase, and COLA increase. Member McDonald stated a regular compensation plan needed to be established or section 4.10., 4.11., and 4.12. must be deleted from the personnel manual. Member McDonald read section 4.10.1.

Member Shupp motioned for Human Resources to delete section 4.10., 4.11., and 4.12. from the personnel manual.

Member Rust seconded.

Motion carried 4/1 (Member McDonald opposed).

Member McDonald stated additional issues to be addressed were internal controls per Dan McArthur. He added he observed an internal control problem in the accounts payable procedure when the approved vouchers were returned to the same accounts payable person. Member McDonald stated he was not commenting about the accounts payable person but, about the procedure. The Finance Director stated the check system was with Nye County when the vouchers were received however, documents could be returned to an alternate employee for copy and distribution.

Chairperson Murray stated the prior meeting about goals and objectives ended with a request to respond to the Town Manager with recommended objectives. The Town Manager stated he had received none. Chairperson Murray requested the Board respond to Member Rust, providing the Town Manager objectives, on or before May 15, 2007.