admin

About admin

How you sign and store documents within InfinityHR is changing very soon!

InfinityHR now offers an affordable and sophisticated document e-signature functionality with EZSign. With EZSign, clients can configure documents with prefilled data to be signed by employees and/or managers, with the ability to have multiple signatures on each document. Documents can be used in the Workflow Management module to efficiently collect legally compliant signatures, all while having the flexibility to store the signed documents inside the application.

At InfinityHR we strive to deliver a proven, reliable, and innovative HCM solution for our clients by improving your experience every time we release an update. This quarter we have released a series of software updates focusing on performance enhancements and bug fixes to improve your experience. Leveraging the launch of our new Support Center, we now have an efficient case management system that allows for a seamless approach to customer service, better tracking, and further insight into customer needs.

In addition to the performance enhancements and bug fixes this release includes:

InfinityHR is proud to launch the accessibility option within our Employee Portal. The accessibility option will allow the Employee Portal to be more accessible to visually impaired users through the successful interaction with the NVDA 2017.2 screen reader. This update for visually impaired users mirrors the WCAG 2.0 guidelines for accessibility and allows for improved inversion of colors.

Visual Impaired Accessibility Option

Employee Portal Example

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update is available to all users, but will only go into effect for those users who request the accessibility option. Any clients interested in learning more about the Accessibility Option should reach out to their account manager.

Here’s what you can look forward to with the update:

Visually impaired users will have access to a user interface that makes the Employee Portal accessible to them through the NVDA 2017.2 screen reader.

Will any data change? If so, by how much?

No, this update does not change any data.

When is this change happening?

Starting on June 30.

Is there any action required?

If a client wants an employee to see this portal, they must tick the checkbox on the EEOC/Additional Info tab.

InfinityHR now offers an affordable and sophisticated document e-signature functionality with EZSign. With EZSign, clients can configure documents with prefilled data to be signed by employees and/or managers, with the ability to have multiple signatures on each document. Documents can be used in the Workflow Management module to efficiently collect legally compliant signatures, all while having the flexibility to store the signed documents inside the application.

EZSign pricing: $39/month plus $0.20/transaction

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update only affects clients of the system using Adobe EchoSign or EZSign. Read about converting documents from Adobe EchoSign to EZSign here. Clients can also reach out to their account manager for more information.

Here’s what you can look forward to with the update:

Refined and sophisticated document e-signature capabilities within the InfinityHR application.

Ability to have multiple signatures from multiple people on one document.

Configurable within the Workflow Management module to efficiently collect legally compliant signatures for a variety of business needs, such as onboarding new employees.

Documents can be stored in a specified location within InfinityHR, giving administrators organized and easy access to documents at all times, thus ensuring compliance.

Additional password security available for digital signatures.

Will any data change? If so, how?

No, this update does not change any data.

When is this change happening?

Starting on June 30. The price increase for Adobe EchoSign goes into effect August 1, 2017.

Is there any action required?

Clients interested in using EZSign must sign an activation agreement for service within the Workflow Management module and convert their e-signature documents and pre-filled forms to […]

As an administrator navigating the administration portal, you want to be fast and efficient. InfinityHR has made configuration improvements to the Employee Contact Card, moving it from the right-hand side of an employee’s name to the left-hand side to reduce miss-clicks. This update allows for better usability, as it had been reported that administrators were inadvertently expanding the contact card when the cursor would hover over an employee’s contact card, thus blocking the information on that page.

Before After

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update affects all admin users of the system.

Here’s what you can look forward to with the update:

Administrators can navigate through the admin portal more quickly and efficiently.

Will any data change? I If so, how?

No, this update does not change any data, only the way data is displayed.

The FTP upgrade provides greater stability for clients who use the export function of the system in conjunction with an FTP. The architecture upgrade to industry-standard TLS 1.2 HRIS increases security and integrity in the data transfer process. The update will also now attempt all host key and fingerprints until the connection is successful.

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update only affects clients using FTP as part of their data exchange process. The FTP was updated to industry-standard TLS 1.2. HRIS can now accept up to 1.2, but it will not impact any users who utilize the 1.1 version.

Here’s what you can look forward to with the update:

Increased security, integrity and stability when using InfinityHR’s FTP site with exports of data in and out of the system.

Removed obstructions to certain servers which prompted failed connections. This will now attempt all host key and fingerprints until connection is successful.

The Beneficiaries tab process improvement includes data validation when adding a beneficiary to an event inside the employee portal. If a duplicate match is found within the system it will trigger an alert and not allow the employee to add the information to the event.

In addition, the edit button was removed from the beneficiary screen to streamline processes for the user.

Messaging When Match Found

Removal of Edit Button

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update affects all users of the system.

Here’s what you can look forward to with the update:

Removes the ability for users to enter duplicate beneficiary data.

Streamlines the area in the system where you can edit beneficiary data.

The InfinityHR mobile app gives you the human resource information you need where ever you are. To increase security, employees and administrators using the InfinityHR mobile app will automatically be logged out after 15 minutes of the mobile app being sent to the background of the device. In addition, a new function has been added within the mobile app allowing users to log out of their session.

The shift behavior enhancement within the Time & Labor Management module includes advanced logic to handle a wider range of configurations. Administrators will now be able to account for increased configurability around shifts. The system will also accommodate employees working multiple overnight shifts (from one date to another).

In addition, enhancements to split shift configuration were added to allow for greater flexibility.

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update only affects users of the system using Advanced Time & Labor Management. Clients interested in learning more about shift functionality should contact their account manager for more information.

To increase functionality, clients using EZSync now have a more streamlined process around passing time off accrual balances between InfinityHR and the payroll system. New functionality includes the ability to forecast accruals when InfinityHR is the accrual system of record to ensure the most up-to-date time off balance appears on paycheck stubs. Lastly, time off balances are now synced real-time allowing administrators greater visibility into time off balances.

Here’s everything you need to know about the update:

Does this update affect all users or users within specific modules?

This update only affects users of the system using EZSync and is dependent upon the system setting designating whether HR or Payroll is the accrual engine.

Here’s what you can look forward to with the update:

Administrators will now be able to have up-to-date time off balances on paycheck stubs.

On-demand time off record sync functionality.

Will any data change? If so, how?

No, this update does not change any data.

When is this change happening?

Starting on June 30.

Is there any action required?

Yes. The accrual sync but be turned on under Settings > Payroll > Settings. The source of the accrual engine must be specified.