Presentation - Human Resources

Welcome to the
HR Liaison Network
Meeting
January 14, 2014
Roxane Walton
WELCOME AND INTRODUCTION
Marvin Pyles, CHRO
• Earned his BA and Masters Degrees at the
University of Maryland
• Left Salisbury University in Maryland where he
was the Assoc. Vice-President of
Administration & Finance and Director of
Human Resources
• Has over 20 years of experience in Human
Resources
Beth Scheitzach
OD&TRAINING
MEETING PURPOSE
 Provide a forum for communication between HR
Staff and the HR Liaisons for continuous
improvement in HR programs, services, and best
practices for the UCF community
 Build partnerships with colleges/departments
MEETING GOALS
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find out about dates and deadlines for events (performance reviews,
benefits open enrollment, payroll processing, etc.);
bring problems or concerns from departments to be discussed with
HR staff;
share ideas, solutions or obstacles in their positions with other HR
liaisons;
take back information to their own departments;
act as a point person within a department for HR to contact with
questions or to relay information;
occasionally attend round table sessions with HR to help generate
ideas, address concerns, and work with other liaisons.
You told us…
• You appreciated the flow, pace.
– We’ll continue the 3 question practice after each section
• You wanted the PPT before the meeting
• You wanted us to continue the guest presenters and had
some suggestions
– We’ll have a special April session – details to follow
• You liked networking and ability to chat with HR
– We’ll have a short break and the HR team & Christine Mouton,
Victim Services, will stay after the meeting
MEETING FEEDBACK
HR wants your feedback on these meetings
ALSO
Next HR Liaisons Meeting April 15, 2014
April 15th 9:00 – Noon a.m.
Special Meeting in Student Union.
Guest Speaker: Marvin Pyles plus break-out sessions
2014 Meeting Dates
• Tuesday, January 14, 2014
– 2:00 – 4:00 p.m. Cape Florida 316ABCD, Student Union
• Tuesday, April 15, 2014 – Special expanded Meeting
– 9:00 – 12:00 a.m. Key West Room 218ABCD, Student Union
• Tuesday, July 15, 2014
– T.B.A. Human Resources
• Tuesday, October 7, 2014
– 9:00 – 11 a.m. Cape Florida 316ABCD, Student Union
Isha Guerrero-Londeree
PAYROLL
Topics
• W-2s
• Payroll Schedules and Calendars
• Student FICA Change Effective Spring 2014
W-2s
ELECTRONIC
• Targeted release date
01/15
• Remind employees of
the benefits
• One time sign up and
done for all future years
PAPER
• Postmarked no later
than 01/31
• Duplicate requests
honored after 02/15
Employee Self Service > Payroll and Compensation > W-2/W-2c Consent
Payroll Schedules and Calendars
• HR website
• Click on A-Z Index
• Scroll down to P
Website Tip….
• Clearing the Cache
• http://hr.ucf.edu/files/ClearingtheCache.pdf
• (Under “C” on the Human Resources A-Z Index)
Student FICA Change
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•
•
Effective date 01/17/2014
“30 is the new full-time”
FICA rate is 7.65%
Fringe Benefit Rates for C&G Proposals
(estimates for budget proposal preparation)
> http://fa.ucf.edu
> Contracts & Grants
> Manuals – Guidelines
> Fringe Benefit Rate for Contract and Grant Proposals
> January 2014
Who To Contact
• Contact HR Team button
– http://hr.ucf.edu/
• [email protected] email
• 407.823.2771 phone
• 407.823.0582 fax
Any questions?

Next up, Ashley in Benefits.
Ashley Longoria
BENEFITS – COMMON FAQS
COMMON FAQS
If I am already enrolled in
benefits, will I receive new cards?
• No, you can continue to use your current cards.
• Anyone who enrolled in coverage beginning January
1st should receive their insurance cards by midJanuary. If they do not receive them, they can
contact the carrier directly to verify their address and
request a new card to be sent if necessary.
Why did I receive a letter from my
dental provider regarding choosing
a primary dental provider?
• Some of the dental plans require new enrollees to
elect a primary dental provider. The employee should
receive a letter from the dental carrier stating this.
They will simply need to contact the dental carrier
and tell them who they are choosing as their primary
dental provider. If this is not on file, when the
employee goes to the dental provider, the dental
carrier will state the employee is either not covered
or deny the claim.
What if I need to have a
prescription filled and do not have
my pharmacy card yet?
• The employee can call the carrier (Express Scripts) to
obtain their Group # and Member # over the
telephone by providing their SSN. They can give this
information to the pharmacy to verify coverage, or
submit a claim later for reimbursement.
• Note: Once a Member ID is issued by Express Scripts,
the employee can register online and/or download
the application on their cell phone to obtain
coverage information (including an ID card).
Will my W-2 reflect health
insurance premiums?
• The Affordable Care Act requires employers to report
the cost of coverage under an employer-sponsored
group health plan. This includes employer and
employee contributions. Reporting the cost of
health care coverage on the Form W-2 does not
mean that the coverage is taxable. This reporting is
for informational purposes only. The value of the
health care coverage will be reported in Box 12 of
the Form W-2, with Code DD to identify the amount.
HSA & FSA Reminders:
• Health Savings Account (HSA) and Flexible Spending
Account (FSA) deductions begin in January – they are
not paid one month in advance like the other
insurances.
• Employees have until April 15, 2014 to submit claims
incurred on or before March 15, 2014 for their
Flexible Spending Accounts and it will pull money
from their 2013 FSA balance.
QUESTIONS
Ben Anderson
LEAVE ADMINISTRATION –
WORKERS’ COMPENSATION
CHANGES
Workers’ Compensation
• Happy New Year!
• Effective 1/1/2014 Workers’ Compensation
Medical Case Management administered by
AmeriSys instead of OptaComp.
• Contact numbers have changed, all other
procedures remain the same.
Workers’ Compensation
• Contact AmeriSys at 800-455-2079 regarding
any first report of injury. The AmeriSys Rep.
will direct the employee to a nearby
treatment provider within the network.
• Any callers to OptaComp will now hear a
recorded message to call AmeriSys.
Workers’ Compensation
• Any claims previously managed by Corvel or
OptaComp with a Date of Injury prior to
1/1/2014 have been transferred to AmeriSys.
• Questions about medical treatment for these
claims from the employee can be directed to
AmeriSys at 800-427-3590.
Workers’ Compensation
• If you are aware of any particular medical
treatment sources who have been providing
outstanding service to UCF employees, please
forward the name and contact information to
[email protected] We will ask
AmeriSys to confirm they are part of their
network or contact them regarding how to
join.
ODT
SHORT BREAK AND RAFFLE
Abbee Camen
RECORDS
Manual Termination Process
• Notification Emails-Week of 01/21/2014
• Key Time for PPE 01/30/2014
• Terminations Processed-Week of 01/31/2014
Student to Non-Student (OPS
Hourly or Adjunct)
• Submit ePAF and SSA-1945 Form
• Background Check-30 Days
Conversion of Historical Paper I-9
Forms
• HR-Records Auditing Paper I-9 Forms
• Will be in contact with Departments
• Sending Paper I-9 Forms to I-9 Express
Records Sign-In Paperwork
Documents
Teaching Adjunct/Dual
Compensation FTE Calculator
USPS and Non-Unit A&P Annual
Performance Appraisals
• Due February 15th
• Appraisal Period (01/01/2013-12/31/2013)
• Signatures
– Department Head
– Supervisor
– Employee
Ari Schein -- Office of Emergency Management
GUEST SPEAKER
Managers
QUESTION & ANSWER FORUM
Patty Farris
ANNOUNCEMENTS & WRAP-UP
Upcoming Dates
January 15th 9:00 – 11:00 a.m. -- Performance Appraisal Training
February 13th & February 20th – HR Liaison Network 2-day training
Future HR Liaison Network Meetings
April 15th 9:00 – Noon a.m. Special Meeting in Student Union.
Guest Speaker: Marvin Pyles plus break-out sessions
More information coming soon
July 15th T.B.A. HR Training Room, Innovative Center.
October 7th 9:00 – 11:00 a.m. Cape Florida 316ABCD, Student Union
Round Table Discussion
You asked for a little more one-on-one time.
Following the close of the meeting -• Any of the HR Managers
and
• Christine Mouton with Victim Services
are available. Please locate their table.