Departments, support service units , and auxiliary enterprises may, under
certain circumstances, be authorized to extend credit to faculty, staff, students,
and businesses outside the University for the services they provide.

Support service units include all activities of the University which provide
to the various divisions of the University, and coincidentally, to faculty,
staff, students, and businesses outside the University, services that might
be purchased from commercial sources but, for reasons of convenience, costs,
or control, are more effectively provided by a unit of the University. Support
service units include photocopy, photographic and duplicating services, glass
blowing and machine shops, publication units and other similar activities.

Auxiliary enterprises include all activities of the University which exist
for the primary purpose of furnishing a service to faculty, staff, and students
for a fee which is related to the cost of the service. The general public
may, incidentially, be served by some auxiliary enterprises. Auxiliary enterprises
include Dining Services, Housing, Athletics, University Bookstore, Parking
and Transportation and other similar activities.

2.2 Authority to Extend Credit

No department, support service unit, or auxiliary enterprise shall extend
credit to faculty, staff, students, or businesses outside the University without
the prior approval of the Associate Comptroller, Revenue Collections.

2.3 Restrictions on the Extension of Credit

In general, all services provided by departments, support service units,
and auxiliary enterprises to faculty, staff, students, and businesses outside
the University should be rendered on a cash basis.

The Associate Comptroller may grant special permission to render service
on a charge basis where it is in the overall best interest of the University.

2.4 Collections Policy

University departments, support service units, and auxiliary enterprises
that extend credit must follow established University billing procedures.

Any accounts in excess of $1.00 which remain outstanding after the activity
has complied with University billing procedures should be referred to the
Revenue and Collections Office for further collection activity. Once a past
due account has been referred to the Revenue and Collections Office, no further
collection action should be taken by the activity nor should further credit
be granted to delinquent debtors until the account has been paid. Subsequent
payments on the account may be accepted ONLY by the Revenue and Collections
Office.

NOTE: Accounts referred to the Revenue and Collections Office for collection
must contain a valid debtor's identification number in positions 60-68 of
the departmental referral record (see Procedure
5-3). Valid debtor identification members include: Student Identification
Number, Social Security Number, and Federal Employer Identification Number
(FEIN).

Employees are normally paid on the day following the end of the pay period
worked. However, new employees who begin work during the pay period may not
receive a paycheck at the end of the first pay period because there is not
sufficient time to complete all forms necessary for processing a regular paycheck.

A special salary advance check will be issued to those employees who will
not receive a regular paycheck. This is a salary advance and is NOT SALARY.
The salary advance is computed at 70% of the expected gross earnings for the
first pay period worked. This should approximate the amount that would have
been received after the first pay period less deductions for taxes and fringe
benefits. The first regular paycheck will be the gross earnings for the first
two pay periods less deductions for taxes, fringe benefits, and the amount
of the salary advance.

2.10 Departmental Advances

Departments may obtain special cash advances from Accounting Services under
circumstances where departments with only State accounts are required to make
expenditures that normally would be made against State funds earlier than
normal processing of State invoices would permit.