The GTD Bullet Journal experiment

I like to think I am someone who seriously get things done, but I have to admit
I was struck by the simplicity and clarity of the system and the possibility
that even while I am great at getting things done with Taskpaper, I do recognize that I
still pile things into and roll things forward into future weeks arbitrarily,
often just removing the problem I had with days getting overloaded with other
systems, to future weeks with Taskpaper. I really liked the idea of the Monthly
versus Daily calendaring, as well as the Event logging that seemed inherent in
bullet journaling. And, well… it’s always good to shake things up, so I
decided to take the plunge. I’m on the cusp of the 45 day mark, so I felt I
should share my findings so far.

On the basis of the guys’ recommendations, I ended up grabbing some of the
beautiful Rhodia A5 webnotebooks with grey dot grid. I
highly recommend them, even though I was sceptical at first. It’s amazing to
write in, the cover feels great and for some reason, the quality of it makes me
be much more concise and prudent about what I write down (I’m sometimes using
3x5 cards for throwaway notes, I summarize and subscribe.).

Productivity

For reasons I can’t grok, I do seem to be more productive with
the bullet journaling. I keep a lot of balls in the air running our consultancy,
and considering how many other GTD systems I’ve tried, if this month is not
anomalous for some reason (and it seems just as insane as most, if not a bit
more so), I’d have to say it’s also allowing me to better balance work and
personal life. Does it reduce stress-levels? Too soon to tell, and it’s possible
I don’t trust it enough for its flaws (which we’ll speak about below), but it
has made me also think deeply in terms of what I’d want in an electronic tool
which could manage a number of other things and where even the mighty Taskpaper
falls slightly short.

My evidence for increased productivity is that not only have I managed to keep
up with tactical/operational day-to-day work tasks, I’ve also managed to free up
time to get longer term strategic and long-running tasks done in the past month.
It certainly surprised me how many more as well. I also seem to have had more
time for reading, writing (witness this blog post, for example), Mandarin and
guitar which I’m going to put down to simply being that much more productive
within the constraints I need to get stuff done (again, more indicative at the
moment rather than proven and I did do a bit of a scheduling reboot where I
started slotting time chunks for things like guitar and Mandarin practice.)

So, what is working and what isn’t?

Things That Work Well

Separating out Month goals (and events) from Daily tasks (rather than focusing
on my weekly bundle with Taskpaper) lets you see how much strategic progress
you’re making separately. Really makes you see if you’re really making
progress on things or simply grinding dailies.

Counterintuitively, rolling over daily tasks manually actually makes you more
productive by having you reflect on them which makes you prioritize, rethink,
cull or kill them outright

The combination of event logging, note-taking and task management is vastly
more powerful than simply managing todos and, it would seem, more effective

Arbitrary metadata you can add is surprisingly powerful (I also sketch little
diagrams/cartoons for effect and to amuse myself.).

Capturing on only the essence of important things on a daily basis, especially
in note taking in meetings allows you to focus on decisions, actions,
requests/tasks and delegations, is both more effective and also helps me
remember the other things in the meeting better (while discarding minutiae)

Things That Don’t Work

Bullet journaling fails utterly on the planning of future tasks. I need a way
to have some sort of Tickler system for things that need to happen in the future

No easy way to search, index or rearrange information other than the way in
which it is presented (something I love about Taskpaper with its comprehensive
filtering/searching)

Related to future planning and ticklers, followups are equally impossible and
something I am still adding into Taskpaper (and I hate keeping 2 books)

Delegation is quite difficult. While I’ve come up with a system as to who had
something delegated to them and when, the same lack of a tickler system causes
issues.

Not having things in a digital and backed up form makes me uneasy. Also, paper
journals do not seem as future proof as Taskpaper and the other plain text
systems on the computer I have

Things I’ve Learned

Busy is not productive. I feel like I’ve got a number of things done this month
that I’m not sure would have been as easy to accomplish with my Taskpaper
system, as easy as it is to use and with the advantages it has to convey. There
is something to the separation of tasks and especially the manual rollover
that seems to make things work

I have a number of systems on my machine currently, which I’ve largely reduced
to plain text systems, both for their ease of manipulation and for the fact
that, regardless of which programs I’ve used, I get increasingly annoyed a few
years down the line when the new hawtness is no longer around, I need to
migrate, export/import or whatever and don’t have a sense of being able to look
back easily. Obviously, this is something that a paper journal does well, but
it’s made me wonder how extensible that system would be to other things
(besides Taskpaper, I also use a plain text journaling system called
jrnl with editing in vim for both daily
tracking/logging, and a more long form journal. Could these be reconciled with a
better electronic journal task manager? (or would it simply be doomed to
mediocrity trying to do too much? How extensible would a simple screen-a-day
system be for doing something.

At the start of the year, I had set myself the idea of re-implementing Taskpaper
on the terminal along with some additional features I wanted. Working with
Bullet Journaling has essentially taught me that the original interface I had
been thinking of, effectively something much like Taskpaper, was probably wrong,
and that I really may want something closer to a day by day journal that has
event, tasks management and collection planning features. Hard to say.