At the AIIM SharePoint seminar in DC this past may, Buildingi presented out experience moving a Project Knowledge Center (PKC) .Net application to SharePoint, and were joined by Joanna Elazrak from Microsoft who spoke on 'Using SharePoint for Microsoft Records Management'.

16.
Business Case
Mitigate risk
Deliver compliance-driven business solutions
Establish an information governance plan
Meet records retention and eDiscovery requirements
Manage physical and electronic records with the same consistency
Business benefit
Easier to apply one set of policies that govern access rights,
retention periods and destruction protocols, regardless of
where information is stored
Find records faster
Lower risks of noncompliance and cut storage costs

17.
Business Challenges Before SharePoint…
•
•
•
Productivity
& Process
•
•
Trying to find information needed to deliver Legal Services is time-consuming and frustrating
Collaboration both internally and externally is occurring primarily via email
Lost or hard-to-access information causes legal staff to re-create work when they could be spending time
developing new ideas, streamlining business processes or innovating on new solutions.
Duplication of Work Product - productivity and cost impact
Inefficient Business Processes
•
Many existing solutions provide the same functionality and existing solutions are dated and
underperforming
Business professionals prefer to spend their time focusing on product innovation than learning how to use
new technology and applications required for collaboration
Not all our colleagues, clients, business partners and customers use the same technology or devices
•
Lack of official Electronic Records Repository
•
•
•
Storing critical e-mails and documents on local drives, file shares and team sites
Lack assurance of appropriate protection of Attorney Client Privilege and Privacy
Limited ability to comply with Records Retention and eDiscovery requirements
•
•
Technology
Compliance

28.
On-Premise Architecture
Unified Retention Policies with Content Type Hub
In Place or Hybrid
Site (Collaboration or
Work Site, Long term)
In Place Records
Records sent to Record
Center on Site Close
Records Center
Site Content Transfer
Document Imaging
Records Disposed in Site
Records Submission
Physical Records
Management

37.
eDiscovery & Record Center
Flexibility
Order
Easy
Use eDiscovery Center or In-Place Records to manage document
lifecycle and hold
Keep important documents organized so they are easier to find and
clean up content that is no longer needed or on hold