Tutorials

Setting up your email with Google Apps

The Google Apps offers businesses the opportunity to purchase mailboxes at $50 per mailbox per year (or $5 per user per month). This includes 24/7 support, 25GB inboxes and a 99.9% uptime guarantee.

If you don't want to use Gmail's web interface, you can configure the settings so email downloads to your email client on your computer (see information in the FAQs below).

If you prefer to use Yola's email service, Yola Mail, please click on this link for more information: Setting up your email with Yola Mail. Please note: Yola Mail is not available to partner programs.

For more information on Google Apps, here is a link to Google Apps FAQ: Google Apps.

Google Apps settings will be automatically added to your domain, you will only need to go to Google Apps to create an account and verify the domain ownership. Verifying your domain means that you need to paste a code that Google provides into a box in the Advanced DNS Settings on your Yola account.

To sign up for a free 30-day trial of Google Apps, visit and click on "Free Trial". Your Google Apps account gives you access to (among other applications): Gmail, Drive and Docs and Google Calendar.

On the Google Apps page click on Pricing.

Select "Start free trial" in the "Google Apps for Business" column.

Enter the relevant details in the fields provided and click "Next".

Select whether you would like to use your own domain, or a Google subdomain.

Enter your login information.

Read through the terms and conditions, and then click "Accept and signup".

Your login information will be displayed. It is a good idea to save this information somewhere.

You'll be taken to the Control Panel.

A yellow warning strip will alert you to the fact that you need to verify ownership of your domain. Click on "Confirm that you own your domain" and then click "Continue" in the pop-up confirmation window.

In the "Recommended: Domain name provider" page, click on the drop-down menu and select "Other".

A TXT record will be generated and will look something like this:google-site-verification=3gx2xVdwXE6QxTqQWNVfv7zOpWvEjGhMPeLbACv16yQ.

Select the TXT record, right-click and copy it.

Back on your Yola account, make sure you're logged in. Click on "Domains" and then click on "Advanced Settings" next to the domain you're setting up the email for.

Click on "Set up email for your domain" and click the "Configure email yourself" link.

Click on "Click on "Gmail (Google apps)", paste the TXT record into the field that says "Google App Set-up (CName or TXT)", and click on "Submit".

The TXT record will be added to your DNS within 48 hours, but is usually a lot quicker.

Once this period has elapsed, go back to your Google Apps account and click on the "Verify" button that was visible on the same page as the Google Apps TXT record you've just added to your DNS settings. Your domain will now be verified and you can start using the Google Apps mail services.

You will be directed to a "Google Apps Setup Guide" page. You can go through it now or later to understand how Google Apps works. If you want to leave it for now and continue with setting up your email, click on "Skip this Guide".

The next page will be your Dashboard again. You'll see "Updating" next to your Email link and it may take up to 48 hours for Google Apps to verify your domain (usually quicker than that). If Google Apps doesn't verify your domain, you'll need to check that the settings were added correctly or you can send an email to support@yola.com so that we can check it for you.

To create email accounts, click on "Create new users" or click on the "User accounts" tab.

Fill in the necessary info and click on "Create account". More info and steps on this link: Google Apps Help.