When it’s time to meet, technology shouldn’t get in the way. You should be able to walk into a conference room and join a meeting — effortlessly. We’re pleased to announce that we’ve added the capability to integrate your meeting calendar into the conference room.

Once subscribed, the paired Icon in your conference room receives a list of meetings for the next two days. View the meeting calendar on your Icon’s on-screen menu and on your Lifesize® Phone HD™ or Lifesize® Phone™.

We know how busy you are, so to make life easier, you’ll get a notification on your Icon’s on-screen menu and on your Lifesize Phone HD or Lifesize Phone in your conference room right when your meeting is starting.

There’s even a brand new button for the phones. So if you’ve got Lifesize Phone HD, you can put it front and center by adding it to your custom home screen. Scroll to the meeting you wish to join, and — presto! — you’re in!

Calendar integration is available to Lifesize® Cloud Enterprise and Premium Plan customers who have paired Lifesize Icons. Click the new gear symbol in the Admin Console and see a pop-up window where you can subscribe your Lifesize® Icon™ to a calendar. Select your calendar provider (Microsoft® Office 365®, Google Apps for Work or Microsoft® Exchange Server 2013), find your calendar and you’re ready to go.We hope you find that calendar integration in the conference room gets you into your meetings quickly and easily. Let us know in the comments below.

This is a great feature. But is there any documentation to go with it? Or do we just have to play around with it and try figure it out?

I found the FAQ but the info there is written for someone who needs clarification around the features, as opposed to an intro to how the whole thing works. For example the Q and A for how to book the meeting worked on the assumption that a user would know to book the meeting through the LifeSize App and then just include the full web address in the body of the invite.

So all of our conference rooms are added. One behavior that we've noticed is if we try to dial in from the calendar before the meeting time (everyone actually gets in there early) it will chirp and not dial in.

Is there a way to have it dial in via the calendar? The no thinking option is great at meeting time for those not very inclined, but for those who are who want to get into the room and start recording or whatever might want to hop in 5 minutes early. Anything we can do??

Hey Jeff, if there is a Lifesize video link in the message body sent to the Icon and you select it before the start of the meeting, it will queue the call up and dial at the meeting start time. Great suggestion about wanting to call in early to prep for the meeting. We are working on some other improvements for Icon at the moment but will make sure the team investigates.