Hearst Fujingaho Co., Ltd. Personal Information Protection Policy

Hearst Fujingaho Co., Ltd. (“we”) currently publishes magazines and books, and produces and operates the respective websites and operates the respective e-commerce sites for these magazines.

We acknowledge the importance of personal information protection in an advanced information and communications society, and declare, and ensure that all our employees are fully aware, that in order to contribute to the healthy development of an information society, the protection of personal information is an important task in the management of a company in terms of its social responsibility for the full exercise of individual rights, and we will comply with the following at all our departments.

1. Collection of Personal Information

We collect personal information solely through fair, legal means.

2. Use of Personal Information

(1) We use personal information solely within the intended purposes disclosed when collecting personal information and to the extent necessary for the performance of our services, taking into consideration the nature and scale of our businesses, without handling personal information beyond the scope necessary to achieve such intended purposes (i.e., we will not use personal information for unintended purposes). We will take measures to prevent personal information from being used for unintended purposes.

(2) If contracting out the handling of personal information to a third party, we will carefully investigate, enter into a confidentiality agreement with, and exercise appropriate oversight over, such third party.

3. Provision of Personal Information to Third Parties

Unless required by applicable laws and regulations, we will not provide personal information to any third party without the prior consent of the person to whom such information pertains.

4. Compliance with Law and Social Order

To ensure the protection of personal information, we comply with applicable laws and regulations concerning the handling of personal information and applicable guidelines and other standards established by the Japanese government.

5. Safe Management of Personal Information

We strictly manage and protect personal information. We take reasonable safety measures to prevent and correct leakage, loss or destruction of personal information in accordance with applicable internal regulations and, should any issue arise, will promptly deal with it.

To implement this policy, we will establish a personal information protection management system (including this policy, the “Personal Information Protection Regulations” and other applicable regulations and rules), will implement such system by ensuring that all our employees and other persons involved are fully aware of it, and will maintain and continuously improve such system.

7. Point of Contact for Inquiries regarding the Handling of Personal Information

(3) To print, send and distribute direct mail to customers who have signed up for it

(4) To perform services involved in applications for various campaigns

(5) To respond to inquiries about our businesses

(6) To send various materials requested in connection with our businesses

(7) To send prizes to customers who won in prize competitions, campaigns, etc. planned by us

(8) To directly conduct questionnaire surveys and reflect the results in our various services

(9) To provide promotional and support information on our goods and services

(10) To check customers’ payment method or status for paid services operated by us

(11) To manage and recruit our employees

(12) To post photos and comments on web pages operated by us

(13) To provide, operate and manage point services

(14) To distribute e-mail newsletters

(15) To send or distribute promotional information on products and services on behalf of our clients at their request

(16) To incorporate personal information in media materials produced by us

(17) To publish personal information in articles and ads on magazines, books and websites

(18) To publish personal information in magazines published by companies and on company websites

Procedure for Disclosure

If the person to whom personal information subject to disclosure pertains requests a disclosure to him/her or other handling of such information (i.e., notification of the intended purposes, disclosure, correction, addition or deletion of details, suspension of use, deletion, or suspension of its provision to third parties), we will, within a reasonable period after confirming the identity of the person who made the request as the person himself/herself or his/her agent, disclose to the person the relevant personally identifiable information (i.e., name, address, telephone number and e-mail address) or correct, add or delete, suspend or erase the relevant information.

However, if all or part of such information is suspended or deleted, we may no longer be able to provide services requested (in the case of information required to be held by us under applicable laws and regulations, we may not be allowed to comply with requests for suspension or deletion of such information).

[How to Request Disclosure and Point of Contact]

Requests for disclosure or other handling of personal information subject to disclosure should be made in the following manner. Please be reminded that any request for disclosure or other handling in any other manner may not be accepted.

● Requesting procedure

Please complete a “Request for Disclosure” prescribed by us and send the completed request to the following point of contact together with required documentation. (All postage will be borne by the requester.)

We will respond to the request by delivering a document, after confirming, in the following manner, the identity of the requester as the person to whom the personal information pertains (or his/her agent).

Note: A request for “notification of the intended purposes” or “disclosure” will attract a fee of 1,000 yen (including consumption tax) per procedure.

Please complete a “Request for Disclosure” prescribed by us and send the completed request to the point of contact for request, together with identification documentation or, in the case of an agent, documentation confirming his/her authority. We will commence the procedure upon confirmation of the receipt of the required fee.

■ Means of identification:

Person to whom the personal information pertains: A copy of an official certificate, such as a driver’s license or health insurance card. Agent: A copy of an official certificate, such as a driver’s license or health insurance card; and a power of attorney. Note: Sensitive information such as legal domicile should be excluded (please process such information so that it is inaccessible by third parties, before sending the identification documentation to us).

■ Fee:

A request for “notification of the intended purposes” or “disclosure” will attract a fee of 1,000 yen (including consumption tax) per request. All bank charges will be borne by the requester.

Request for Disclosure (download)

Safety Management Measures for Collection of Personal Information

[Protection of Personal Information by SSL (Secure Socket Layer)]

All personal information (including personal information collected during purchases of books or magazines) and responses to questionnaires entered by users on our website are protected by SSL (Secure Socket Layer). SSL is the encryption communication technology most commonly used in the world. It is a mechanism in which transmitted data is encrypted before being sent. Data entered by customers will be transmitted in the form of data encrypted using a huge number of combinations, and will not be viewed or tampered with by any third parties on the Internet.

[Cookies]

Cookies are a mechanism for storing a user’ access history, entries and other data during his/her use of a website, in the form of a file on his/her computer. Some of our web pages use cookies for site management and/or access measurement, in order to further improve the convenience of website users. However, information recorded does not contain the user’s name, telephone number, address, e-mail address or any other personally identifiable information. Part of our website uses a measuring system provided by a third-party company. Such third-party company may use cookies in order to deliver ads in a more efficient manner, to measure advertising effectiveness, or to measure access. For further information, please see “Collection of Information on the Internet.”

[Other Matters]

We have no responsibility for the handling of personal information provided by users on third-party websites linked from our website. Please see the applicable rules on the handling of personal information on the linked website.