Registering As a Professional Photocopier

(Business and Professions Code Sections 22450 – 22463)

County Clerks are responsible for determining the acceptability, not the legal sufficiency
of documents presented for filing. Questions regarding the legal sufficiency of any
document should be referred to an attorney.

Definition:

A professional photocopier is any person who, for compensation, obtains or reproduces
documents authorized to be produced under law, and who, while engaged in performing
that activity, has access to the information contained therein.

Exceptions in filing - Business & Professions Code Section 22451.

Place of filing:

A professional photocopier must be registered with the county clerk of the county
in which he or she resides or has his or her principal place of business, and in
which he or she maintains a branch office.

Disqualifications:
Any person who has been convicted of a felony offense is disqualified. Please refer
to Business &Professions Code Section 22452.

Bond – A $5,000 Bond in favor or the County of San Bernardino or cash deposit
(cash deposit to be retained for three years following expiration of registration)
is required in order to register as a professional photocopier. Registrant must
contact an insurance or surety company in order to obtain a bond in favor of San
Bernardino County, State of California. The bond must be valid for the two-year
term of the registration and show a starting and ending date (do not confuse a surety
bond with an errors and omissions policy).

3.

Notary - At least one person involved in the management of a professional
photocopier shall be required to hold a current commission from the Secretary of
State as a notary public in this state. Proof of current commission is required
at the time of filing. If the notary commission is held by someone other than the
registrant, written confirmation from the notary authorizing the use of their commission
for this registration is required.

Photographs– One (1) passport size or smaller photograph for each I.D. card
(corporation and partnership registrations are exempt from the photo requirement)

Employee ID Card

One (1) passport size or smaller photograph for each employee I.D. card.

A letter composed on company letterhead signed by the same officer/partner who signed
the corporation/partnership registration granting authorization for the county clerk
to issue an I.D. card to the employee. The letter is to also reference the registration
number of the corporate/partnership filing.

Duration of Certificate
of Registration - A certificate of registration shall be effective
for a period of two years or until the date the bond expires, whichever occurs first.
A certificate of registration may be renewed up to 60 days prior to its expiration
date and the effective date of the renewal shall be the date the current registration
expires. The renewal shall be effective for a period of two years from the effective
date or until the expiration date of the bond, whichever occurs first.