Enterprise

Enterprise

The University of Michigan Office of Research (UMOR) has central responsibility for nurturing excellence in research, scholarship and creative activity across the entire campus. Limited Submission and other funding competitions are managed by the Office of Vice President for Research (OVPR).

UMOR is home to a variety of diverse interdisciplinary research units that span topics ranging from human development to energy to mobility transformation, and research units like the Business Engagement Center (BEC) and TechTransfer.

ORSP manages pre-award and some post-award research activity for U-M. We review contracts for sponsored projects applying regulatory, statutory and organizational knowledge to balance the university's mission, the sponsor's objectives, and the investigator's intellectual pursuits.

Ethics and compliance in research covers a broad range of activity from general guidelines about conducting research responsibly to specific regulations governing a type of research (e.g., human subjects research, export controls, conflict of interest).

Sponsored Programs manages the post-award financial activities of U-M's research enterprise and other sponsored activities to ensure compliance with applicable federal, state, and local laws as well as sponsor regulations. The Office of Contract Administration (OCA) is also part of the Office of Finance - Sponsored Programs.

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Award

What is an award?

An award results when a proposal is funded by a sponsor and that sponsor issues a grant, contract or cooperative agreement to U-M. When an award is granted by a sponsor, the research project work begins. It's time to set up the project and begin managing it through its completion or close out. Here you can learn:

How a project team learns about an award

How to get awarded funds

Where you can view the details of an award

How to make changes to the award

What happens when U-M receives the award?

First, Project Representatives from the University of Michigan's Office of Research and Sponsored Projects (ORSP), under the Office of Research, must review the award and prepare the award for set up in the eResearch Proposal Management (eRPM) system.

Once the new award is internally reviewed, approved, and ready, staff from the Finance - Sponsored Programs office create the appropriate record(s) in M-Pathways Financials, the U-M accounting system, and activate the Award (AWD) record (e.g., AWD000001) in eRPM.

How do I get my awarded funds?

Every award is different. You must read the Award, and any details in the Sponsor Guidelines to understand how and when you will receive the funds. You need a P/G number set up to start spending. After you’ve reviewed the award you can contact your assigned Finance - Sponsored Programs Customer Service Representative with questions.

Should the PI want to modify the budget distribution, the proposed changes may be made on aBudget Reallocation Form, which should then be routed through the normal approval process.

What is award management?

Award management encompasses the greater activity that occurs within multiple phases of the sponsored project lifecycle – from the steps to accepting an award, to change requests and modifications throughout, and to the deliverables due to the sponsor during and at the conclusion of a project.

Effectively managing an award through these phases within the increasingly complex regulatory landscape takes coordination among the research units and various central offices and benefits from a comprehensive system that records and tracks progress towards the completion of a project. Learn more from our following Frequently Asked Questions about Awards.

FAQs

At the time of award activation, a system-generated email notification is sent to all investigators and administrative personnel listed on the award and identified email contacts for all departments participating in the award informing them that the AWD has been created in eRPM. That notice provides the AWD number and the Project/Grant (P/G) number for the project.

To start an Award Change Request (ACR), use the Request Action/Modification activity in the eRPM Award record and upload a signed copy of the Post Award Change Request (PACR) form to request changes to the award. Subsequent changes in terms and conditions, additional funding, time extensions, and other modifications may require ORSP staff to complete a Modification (MOD) to the AWD record in eRPM. Completed ACRs and MODs can be reviewed and accessed through the Modifications tab in the AWD record.

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Related Information

Plan ahead! The Office of Research and Sponsored Projects (ORSP) will close from December 25, 2018, through January 1, 2019, for Holiday break. ORSP will welcome the new year at 8:00 a.m. on Wednesday, January 2, 2019. Please learn more about limited hours and closings for the holiday.