The closing of a letter summarizes the main point of the letter and, if applicable, call the recipient to act. When you are writing a friendly business letter, you should close your letter using personal language and restating the main point of the letter. At the same time, you should be direct and state exactly what you want, what you are offering or restate the message you wish to convey.

The Request

When you are requesting something in a letter, conclude the letter by gently reminding the addressee of the request and asking for a confirmation. For example, if you are asking a supplier to provide an item, clearly state the item and when it is needed, and ask the supplier to confirm that you can have it. Include your contact information, or refer the recipient to the contact information on your letterhead.

The Offer

When you are offering something, conclude the letter with a call to action. For instance, if you are offering a customer a special offer, conclude the letter by explaining how to take advantage of the offer. You might say, for instance: "Please come in to our location between now and the end of next month to claim this offer. We look forward to seeing you soon."

The Message

When you are sending a thank you letter, conclude the letter by reiterating your gratitude and telling the recipient that you look forward to working with her in the future. For example, if you are thanking someone for her business, you might say, "Thank you again for your business. We have enjoyed working with you and look forward to doing so in the future."

The Response

When you are responding to a letter, conclude by telling the reader that you believe you have answered her questions or addressed her concerns, but offer the opportunity to seek further information. You might write, "Thanks for your questions. I believe I answered them completely, but if you have any further questions please feel free to contact me."

About the Author

M. Scilly is a writer and editor who writes for various online publications, specializing in business and management. He has a fondness for travel and photography. In his free time he enjoys marathon training.