Tenders or requests to participate must be sent to: LGSS on behalf of Loxford School Trust
Loxford Lane
Contact point(s): https://procontract.due-north.com/Opportunities/
IG1 2UT Ilford
United Kingdom
E-mail: Procurement@northamptonshire.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Loxford School Trust Cleaning Tender for The Warren School, Abbs Cross Academy and Arts College and Tabor Academy.

II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Loxford School Trust Cleaning Tender for The Warren School, Abbs Cross Academy and Arts College and Tabor Academy LGSS Procurement on behalf of the Loxford School Trust wish to appoint a provider for Cleaning Services for the above named schools and broken into the following lots:
Lot 1: The Warren School and Abbs Cross Academy and Arts College;
Lot 2: Tabor Academy.
Potential providers may bid for 1 or both lots. Please note that there are 2 separate PQQ questionnaire templates to be complete, 1 for each relevant lot. If bidding for both lots then both questionnaire templates need to be completed.
Loxford School Trust is a prestigious organisation which aims to deliver a high quality education for students aged 3-18. The Trust was formed in 2013 originally comprising of Loxford Primary Phase and Loxford School of Science and Technology (Secondary Phase), due to Trust’s continued growth it has made the acquisition of 3 further schools within the London Area, Aldborough Primary School, Warren School, Tabor Academy and Abbs Cross Academy and Arts College.
The Contractor(s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.
The website address of each school being tendered for this service within the trust are as below:

The contract for each lot shall run for an initial period of 3 years, with the right then reserved to extend for 2 further years at the School’s discretion, subject to satisfactory performance.
The anticipated annual value of the contract is circa 420 000 pounds per annum across both lots.
The Trust as part of its internal policy requires that the successful provider shall have the relevant passport certificate to demonstrate that they comply with all relevant GAD (Government Actuary Department) legislation and guidance.
The successful provider must be willing to gain admitted body status to the relevant LGPS (Local Government Pension Scheme) for each individual authority. The Trust/school is willing to cover the bond cost as part of the contract to be agreed but if any company cannot get or are not willing to get admitted body status they will not be considered by the Trust.
Potential providers should note that this process is being run by LGSS Procurement, and no contact relating to this procurement process should be made directly with the Trust or Schools.

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Loxford School Trust Cleaning Tender for The Warren School, Abbs Cross Academy and Arts College and Tabor Academy LGSS Procurement on behalf of Loxford School Trust wish to appoint a provider for Cleaning Services for the named schools and broken into the following lots:
Lot 1: The Warren School and Abbs Cross Academy and Arts College;
Lot 2: Tabor Academy.
Potential providers may bid for 1 or both lots.
Loxford School Trust is a prestigious organisation which aims to deliver a high quality education for students aged 3-18. The Trust was formed in 2013 originally comprising of Loxford Primary Phase and Loxford School of Science and Technology (Secondary Phase), due to Trust’s continued growth it has made the acquisition of 3 further schools within the London Area, Aldborough Primary School, Warren School, Tabor Academy and Abbs Cross Academy and Arts College.
The Contractor (s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.
The website address of each school being tendered for this service within the trust are as below:

The contract for each lot shall run for an initial period of 3 years, with the right then reserved to extend for 2 further years at the School’s discretion, subject to satisfactory performance.
The anticipated annual value of the contract is circa 420 000 pounds per annum across both lots.
The Contractor (s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans and other requirements usually associated with a contact of this type as detailed within the Invitation to Tender documentation.
Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.
The Trust as part of its internal policy requires that the successful provider (s) shall have the relevant passport certificate to demonstrate that they comply with all relevant GAD (Government Actuary Department) legislation and guidance.
The successful provider must be willing to gain admitted body status to the relevant LGPS (Local Government Pension Scheme) for each individual authority. The Trust/school is willing to cover the bond cost as part of the contract to be agreed but if any company cannot get or are not willing to get admitted body status they will not be considered by the Trust.
Estimated value excluding VAT:
Range: between 460 000 and 3 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: The Warren School and Abbs Cross Academy and Arts College

1)Short description

The Contractor(s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.

2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope

Abbs Cross and the Warren combined total spend for this service is currently estimated at around 320 000 GBP per annum although providers are asked to note that these figures are indicative and no guarantee as to the future spend by the Trust. The Trust is looking for efficiencies and other benefits to accrue from this resulting contract, and indeed throughout the life of the contract.
The contract for Abbs Cross and the Warren shall be expected to commence in February 2017.
Estimated value excluding VAT:
Range: between 320 000 and 2 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

The Trust has invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner. Potential Provider’s will need to register an account via the ‘LGSS eSourcing Portal’ at www.lgssprocurementportal.co.uk before being able to view the full PQQ details.

Lot No: 2 Lot title: Tabor Academy

1)Short description

The Contractor(s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.

2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope

Tabor Academy’s total spend for this service is currently estimated at around 140 000 GBP per annum although providers are asked to note that these figures are indicative and no guarantee as to the future spend by the Trust. The Trust is looking for efficiencies and other benefits to accrue from this resulting contract, and indeed throughout the life of the contract.
The contract for Lot 2 shall be expected to commence in September 2017.
Estimated value excluding VAT:
Range: between 320 000 and 2 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

The Trust has invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner. Potential Provider’s will need to register an account via the ‘LGSS eSourcing Portal’ at www.lgssprocurementportal.co.uk before being able to view the full PQQ details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the issued documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the issued documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the issued documents.
Minimum level(s) of standards possibly required: As per the issued documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the issued documents.
Minimum level(s) of standards possibly required:
As per the issued documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As per the issued documentation. During the PQQ stage, the intention is to arrive at a short-list of approximately 5 as minimum and 8 as a Maximum qualified Potential Providers per lot who achieve a minimum score of 60 % in this PQQ for formal Invitation to Tender against the requirement as advertised in the OJEU Notice of scoring. In the event that there is a high number of Potential Providers who attain the minimum number of marks the Trust will prioritise by highest score when selecting Potential Providers to be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN126578

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.8.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

Precise information on deadline(s) for lodging appeals: LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1)). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained