Bannatyne Campus Research Ethics Boards For Administrative use only
P126-770 Bannatyne Avenue
Winnipeg, Mb R3E 0W3
Phone: (204) Phone: (204) 789-3255
REB File Number: Date Received: Initials:
Winnipeg, Mb
BANNATYNE CAMPUS RESEARCH ETHICS BOARD
Periodic Safety Report Submission Form
Criteria and Instructions for submitting Periodic Safety Reports
Please review the new criteria and rules for submitting external adverse events to the REB. The new guidelines
reduce the workload for research sites and REBs. More comprehensive instructions and definitions can be
reviewed at on the Bannatyne Research Ethics Board website.
Definitions:
Periodic Safety Update Reports:
 Periodic safety update reports are sponsor-generated compilations of suspected unexpected serious adverse
reactions (SUSARs) and/or other unanticipated problems that occurred during a particular reporting period
(typically quarterly, semi-annual, or annual), with a summary highlighting any main points of concern and the
evolving safety profile of the investigational product.
Criteria for submission:
Periodic Safety Update Reports will be accepted provided:
 The report highlights the main points of concerns and the evolving safety profile of the investigational product.
Submitting Instructions:
 Upon receipt of the Periodic Safety Report from the sponsor, it is the Investigator’s responsibility to review each
report to ensure it meets the reporting criteria outlined above.
 Complete and submit two copies of the Bannatyne Campus EAE form for each file along with one copy of the
sponsor generated report within 15 days of becoming aware of the unanticipated EAEs. Include a self
addressed (postage attached for external mail) returned envelope.
 Incomplete submissions/documents or submissions that do not meet the criteria listed above will not be
processed and will be returned to the sender. Sponsor documents must meet the reporting criteria listed above
or the Summary Report will not be accepted.
 Changes required to the protocol or consent as a result of the adverse events outlined in the Periodic Safety
Report must be submitted on the Bannatyne Campus Amendment Form.
 Do not include a cover letter with the submission. Faxed or e-mail submissions are not accepted at this
time.
BANNATYNE CAMPUS RESEARCH ETHICS BOARD
Periodic Safety Report Submission Form
External Safety Report Submission Form
Acknowledgement of Receipt will only be provided to those reports that meet the criteria for submission. All other
reports will be returned to the sender. Reports not meeting the submission criteria will not be stamp dated. In
anticipation that your report does meet reporting requirements, please include 2 copies of this form and a self
addressed (including postage) return envelope.
1. Date of Report: 2. Ethics Reference
Number(s):
3. Sponsor Protocol 4. Sponsor:
Number:
5. Study Title(s):
6. Principal
Investigator(s):
UNIVERSITY OF MANITOBA BANNATYNE CAMPUS RESEARCH ETHICS BOARDS
External Adverse Event Report and Periodic Safety Report Submission Form August 1, 2011 Draft Page 1 of 3
7. Is there a Independent Data Safety Monitoring Board for the above referenced study Yes No
titles:
Attached Documents*(Please review content requirements noted below):
8. Brief Title/Topic of Report Reporting Period Date of report
(e.g., Jan-Mar 2011) (yyyy/mm/dd)
* Each Periodic Safety Report includes the following:
a summary highlighting the main points of concerns(if any) and the evolving safety profile of the investigational
product.
Please ensure the criteria (noted above) for submission is included in the sponsor’s report prior to submitting
to the REB or complete the information as requested in questions 9-12. (Please expand areas as required.)
9. Description of the Adverse Event (including why it is considered an unanticipated problem)
10. Description of all previous reports concerning similar events
11. Analysis of significance of the event in the light of the previous event
12. Describe the impact of this information on the study as a whole and the impact (if any) at the local site.
13. Proposed protocol and/or consent form changes and or other corrective actions to be taken by the
sponsor in response to the event.
Amended documents for approval must be formally submitted on Bannatyne Campus Amendment Form.
Principal Investigator Signature (Acknowledging the Periodic Safety Report has been reviewed by the PI)
Signature Date(yyyy/mm/dd)
UNIVERSITY OF MANITOBA BANNATYNE CAMPUS RESEARCH ETHICS BOARDS
External Adverse Event Report and Periodic Safety Report Submission Form August 1, 2011 Draft
Page 2 of 3
For Research Ethics Board Use only
The individual EAE report and Period Safety Reports will be reviewed and screened by the REB coordinator. Reports that suggest that that there is a
potential for increased risk to participants or others than previously known will be forwarded to the REB Chair/Designated REB member for further
review.
Signature of REB Coordinator:
Signature Date(yyyy/mm/dd)
Additional review required? No – does not meet submission criteria
No – other (please specify): _____________________________________
Yes – PI has indicated amendment will be submitted.
Yes, by REB Chair/Designate REB member
Yes, by other (please specify): ___________________________________
REB Coordinators Notes Chair/Designated REB member:
REB Chair/Designated REB member Review(if applicable as per notes):
Unanticipated problem (unexpected; related or possibly related; Yes (Notify committee via appendences)
places participants/others at greater risk of harm than previously Yes (Place on full board agenda for discussion)
known)? No (Full Committee review not required)
Additional actions/information needed? No Yes
If yes, please specify:______________________________________
REB Chair/Designated REB member Signature:
Signature Date(yyyy/mm/dd)
UNIVERSITY OF MANITOBA BANNATYNE CAMPUS RESEARCH ETHICS BOARDS
External Adverse Event Report and Periodic Safety Report Submission Form August 1, 2011 Draft
Page 3 of 3