i) Minute 73(iii) Minute 59 – add ‘agenda’ to the end of the 2nd sentence

ii) Minute 76 Delete ‘he’ and add ‘the Parish Clerk’ after ‘This’ in the final sentence

UPDATE ON ITEMS FROM THE MINUTES 16th November 2015

i) Minute 73(i) – VPA Cherry tree in the Church Road Recreation Ground. The Chairman of the Committee and the clerk had visited the recreation ground and felt that a location to the left of the youth shelter would be suitable.

ii) Minute 73(ii) – Vehicle Activated signs – Reply received from OCC on 3rd December “I have spoken to my group manager about this scheme today, you will need a Section 50 licence (NRSWA) for the installation of the VAS’s but there will also need to be a legal agreement for the ongoing liability issues (e.g. if the sign falls over or is struck by a vehicle etc), as soon as I am informed how we are able to proceed I will contact you.”

The clerk had made a follow-up e-mail only to be told that the officer was on leave until 4th January

iii) Minute 73(iii) – Double decker buses for school transport. The clerk had reported the parish Council’s concerns to the OCC officer responsible for school transport to Wheatley Park School in November. No reply had been received

iv) Minute 73(iv) – Littleworth Allotments – a further letter had been sent to allotment holders explaining that a meeting between them and the Parish Council would take place with the aim of clarifying the boundaries between the allotment holders property and the Parish Council’s. The signs for both ends were now ready and would be installed in the new year

v)Minute 79 – Loan of hand tools for hedge trimming – These had been purchased and the Chairman of the Council would explain the thinking behind the purchase in the Newsletter. A signing in and out book had been organised.

TO RECOMMEND TO FULL COUNCIL ON 4TH JANUARY 2016

i) Revised budget for 205-2016

ii) Budget for 2016-17 & Precept for 2016-17

The clerk took the committee through the figures for the revised budget 2015-2015 and the 2016-2016 budget.

It was agreed that £2,000 be added for the maintenance of the field at Littleworth.

There was a debate on whether or not the precept should be raised and, if raised, by how much. The decision was to raise the precept by £1,500 to cover the loss of funding from the County Council for grass verge cutting.

Cllr Reilly proposed and Cllr Carr seconded that the revised budget 2015-2016 and the 2016-2017 budget, as amended, be recommended to full council on 4th January and that the precept be increased by £1,500

This was AGREED unanimously

TO CONSIDER SUPPORT FOR THE MAPLE TREE CHILDREN’S CENTRE

Agreed to defer any decision for the moment

TO RECOMMEND TO FULL COUNCIL CHANGES TO THE PARISH COUNCIL’S FINANCIAL REGULATIONS

Given the recent relaxation in the rules allowing Parish Councils to use internet banking etc. and with the closure of the Barclays’ branch in Wheatley, the Parish Council’s Financial Regulations need to be brought up to date.

The clerk explained why he felt the Financial Regulations should be changed.

iii) HM Lord-Lieutenant of Oxfordshire, HM the Queen’s 90th Birthday. Celebrations in June 2016. Villages were being encouraged to organise street parties for the weekend of 11th/12th June. Full Council to deceide

iv) Village Christmas tree – the clerk reported that the lights on the tree had been switched on the previous Wednesday. A number of primary school pupils had been present plus 3 parish councillors. He had arranged for a couple of players from the City of Oxford Silver Band to play for the carols.

It was suggested that a ‘Village’ Carol concert around the tree be organised in the future.

10. FINANCIAL MANAGEMENT)

Budget to the end of November 2015 had been circulated

a) A completed copy of reconciled bank statement was signed by the by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 21st September 2015 will be as follows:

Community £2,609.15

Tracker £120,443.90

Treasury £60,850.78

11. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no.

Payee

Payment details

Amount

Cheques paid

106371-376

GM/SW/JF/OCC/AR/HMR&C

Nov sals/wages/pen/PAYE/NIC

3,995.54

106369

SODC

Uncontested election costs

95.00

106370

Sue Ryder Hospice Nettlebed

Grant Aid

50.00

106377

Mark Aitken

Work in Memorial Gardens

99.00

106388

WPSFMC

Amount needed to clear the overdraft

2,488.32

d/d

Barclays Bank

Bank charges 13/10 to 12/11

44.73

Total

£6,772.59

Cheques to Pay

106378

Arrow Accounting

Visit of Internal Auditor

122.50

106380

The Merry Bells

Hire of hall and coffee room April – December

196.50

106380

The Merry Bells

Rental increase 18/10-24/12

5.91

106381

Annette Richards

Dec/Jan newsletter

680.00

106382

Parchment of Oxford

Dec/Jan newsletter

1,592.63

106383

Briants of Risborough

Hand tools for loan

51.16

106384

Mainstream Digital

Phone book entries, line rental 10/6-9/9,call charges 10/6-29/6

76.60

106384

Mainstream Digital

Call charges 2/07 – 28/07

3.85

106384

Mainstream Digital

Call charges 01/05 – 29/05

3.83

106384

Mainstream Digital

Call charges 05/11-27/11

1.14

106385

The Tree Barn

Christmas tree

204.00

106386

Lyreco

Paper and labels

59.82

106387

Trinder and Son

PAT Test

80.00

106389

P Gregory

Mileage to Didcot 04.11.15

21.13

106390

M Aitken

Clearance of planter and beds

79.00

106391

Trinder and Son

Christmas tree electrics

35.00

106392

SODC

May election costs

2,867.04

106393

Berinsfield Community Business

Nov payment for verges

608.33

106394

Kingdom Signs Ltd

Signs for allotment

S/O

Wheatley Playing Field Trust

Monthly standing order

833.33

GM/SW/JF/AR/OCC//HMR&C

Sept Dec/wages/pen/PAYE/NICs

4,300.00

Total

£11,821.77

INCOME RECEIVED SINCE LAST MEETING

Income details

Amount

Treasury Bill Interest

37.60

Newsletter Advertising

1,675.00

VAT Repayment

715.93

WPFT Oct,Nov,Dec repayments of loan

1,500.00

Total

£3,928.53

12. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i) The Haseleys December 2015*

ii) Little Milton Newsletter –December 2015*

iii) Great Milton Bulletin – December 2015*

iv) URC Newsletter – December 2015*

v) Tiddington with Albury and Milton Common Newsletter December 2015/January 2016*

vi) Holton, Waterperry & Waterstock News – December 2015*

vii) CPRE ‘Countryside Voice’ & ‘Field Work’ – Winter 2015

viii) Open Spaces Society – “Open Space” Autumn 2015

ix) Sue Ryder Nettlebed Hospice – Thank you for grant aid

x) South and Vale Carers – Thank-you for grant aid.

xi) OALC – November 2015 Update

* On display in Parish Office

13 . DATE OF NEXT MEETING – 18th January 2016 – Noted

14. ITEMS FOR INFORMATION

Bench in Memorial gardens – The Diocese would be considering it a meeting on 11th It would still probably need a ‘Faculty.

Cllr Newman – complaints of dog mess at the western end of High Street. He had reported a blue car abandoned by Church Road. Also there was a planning application in for a new travellers site on the A40 at Testworth.