PowerPoint is a powerful tool. The purpose of it is to stimulate interest of an audience. But clumsy made presentation deteriorates its effectiveness. Before you start, please read these advices about effective methods of presenting the information.

1. USE SUITABLE BACKGROUND

If you would like to communicate serious topic don’t use very vivid background. In this case, it would be better to use dark colors. Also, looking at white vivid slides for twenty minutes gets tiring for the eyes. But everything depends on topic of your presentation. If you are going to speak about tourism, bright colors will be very much to the point.

2. ADD YOUR INITIALS TO THE MASTER PAGE

The presentation is a good chance to remain in the memory of an audience. So, insert your initials on the master slide page and they will appear on every slide.

3. USE COMMON FONTS

A presentation is not the place to show that you’ve accumulated the world’s largest collection of fonts. Use common fonts because someday your presentation may need to be given on a computer that has a different collection of fonts than your computer has.

4. ANIMATE YOUR BODY, NOT YOUR SLIDES

PowerPoint has more than sixty build-in effects and animations for text and graphics. Many people use these effects and animations to make their presentations more dynamic. Don’t waste your time trying to adjust unnecessary effects. They will not make your presentation better. Use your body language to express your emotions and enthusiasm.

5. USE BULLETS

Many people don’t use bullets. They may tell that they have very specific information and the bullets will not be very much to the point. Instead of bullets, they prefer to display and read “heavy” blocks of long text. Don’t make such mistake. Outline main points with short bursts of text.
Other people use bullets, but they put them all up at once. That is also a mistake. Build your bullets: click, bullet 1, explain; click, bullet 2, explain; click, bullet 3, explain. This is the only time you are recommended using animation.

6. USE ONLY ONE LEVEL OF BULLETS

If you will use “multilevel” bullets, the audience may think that your slide contains information, which explains more than one topic. Fix this in your mind: one slide – one point. The bullets must support this point.

7. USE DIAGRAMS AND GRAPHS

Use diagrams and graphs to explain trends and numerical data. If you think that you need “heavy” paragraph to explain a point, use charts and graphs instead.

8. MAKE PRINTABLE SLIDES

Adjust text and graphics on slides to make them printable. In some cases you should make a handout for the audience. If you made printable slide layout in advance, it will save your time on the one hand. On the other hand, the members of the audience will recall the point of your presentation faster than they will read your twenty pages report.