All our solutions work on a month-to-month basis

No contract periods involved

Our Solutions

At FFMS we can provide you an integrated fleet and fuel management solution, tailor-made to each client’s specifications and individual fleet requirements.

Our customers can be assured of prompt personal service from all our staff members and to find a product to suit their needs, requirements and to suit your pocket in a day and age where prices are high and value is low. We aim to make all our clients happy and confident that they made right decision all round.

Click on any of the products and value added services below to find out more.

Toll Management

South African E-toll or National, we assist you by ensuring that your account charges are accurate. We analyse each toll transaction against telematics data, thus eliminating incorrect billing and ensuring that your toll accounts are accurate. Our verification includes:

Transaction Verification: The toll info date/time stamp is verified against telematics date/time stamp with GPS longitude and latitudes correspondence. Disputes and discrepancies are raised and resolved on your behalf

Cost Verification: We compare the allocated toll cost against the vehicle class to eliminate issues where vehicles are overbilled. Disputes and discrepancies are raised and resolved on your behalf

We also assist clients in minimizing the administrative task associated with the system by aiding with the following:

New tag registrations and free dispatch

A single monthly simplified invoice which eliminates the “grey area” in the finance department

Tag re-registration from a disposed vehicle to a new vehicle at no additional cost

Monthly transaction reporting as well as exco reporting

Toll Costs divisional reporting where applicable

A live online dashboard which displays all current and previous costs to assist in current costing and budgets going forward

Additional cost saving as we do not have any transaction or interest costs associated tolls, currently all financial institutions has additional costs which is unnecessary

(R76.99 excl. VAT for the once-off registration of a new tag, including shipping.)

Licensing Management

We renew vehicle licenses on your behalf and ensure that your licensing is up to date. In cases where roadworthy is required, we will send you a reminder to ensure that there are no delays with regards to fleet licensing.

Fines Management

Our Fines Management solution is done in compliance with AARTO legislation. We do weekly checks with all the listed municipalities on both BRN and Proxy ID information to ensure that all fines received are handled accurately and immediately. Handling the fines include both redirection of the fines received to the correct drivers and possible reductions in fine amounts.

Driver Behaviour Management

We monitor how your employees are driving their company vehicles and distribute a daily Driver Behaviour Management Report to inform you who is acting questionably or driving the vehicle irresponsibly, by stopping at predefined illegal locations, speeding, harsh braking and accelerating, for example. The report will also assist you to manage disciplinary hearings. This service is offered on a weekday basis only.

Driver's License Verification

Due to the amount of fraud currently occurring in South Africa, Employers and insurers has no other alternative but to check and verify a driver’s credentials. When confirming a driver’s license, we check the following:

Confirm the validity

Confirm Expiry date

Confirm the registered class

Confirm PDP validity

Confirm PDP expiry date

Confirming if any restrictions are listed

Each check is accompanied by a FFMS certificate confirming the status of the check.

FFMS Vehicle Tracking Solutions

Our unit can either be used as a mobile unit by utilizing a 12V charging socket or can be installed in the vehicle as a permanent tracking unit based on the user’s needs. The unit comes standard with a 24 / 36-month exchange warranty. We also have a fully set up demo site with live units installed should you wish to view the system’s capabilities. The unit can either be installed or a 12V charging unit can be supplied at no additional cost.

Business Intelligence Software

Business Intelligence is becoming a big part of our business in South Africa, we provide full fleet business intelligence software solutions based specifically on our client’s needs. The system we provide, and tailor made to our client’s requirements and or only implemented after a client specific spec has been approved. Some of the BI Solutions include:

Live Diesel Monitoring Probes

With the ongoing increase in diesel prices, FFMS identified a solutions to better manage the highest cost associated with running your fleet, By partnering with a European based firm we now have the ability and intelligence to bring our prospective clients a comprehensive diesel management system. FFMS installs a probe in the diesel tank of the vehicle or diesel tank which then allows our clients to determine the amount of fuel being used by the vehicle, Km / L readings, assist in immediate identification of diesel theft and determines when tanks are being refuelled. The system has a accuracy reading of 99,98% which is very impressive when compared with alternative systems in the market. We have also customized the system for diesel depots and tankers in yards to further assist in stopping diesel theft as staff members needs to identify themselves prior to the pump starting up. The system also records the amount of litres used when diesel is poured out of the tanker. For more enquiries please do not hesitate to contact us.

South African E-toll or National, we assist you by ensuring that your account charges are accurate. We analyse each toll transaction against telematics data, thus eliminating incorrect billing and ensuring that your toll accounts are accurate. Our verification includes:

Transaction Verification: The toll info date/time stamp is verified against telematics date/time stamp with GPS longitude and latitudes correspondence. Disputes and discrepancies are raised and resolved on your behalf.

Cost Verification: We compare the allocated toll cost against the vehicle class to eliminate issues where vehicles are overbilled. Disputes and discrepancies are raised and resolved on your behalf.

We also assist clients in minimizing the administrative task associated with the system by providing assistance with the following:

New tag registrations and free dispatch

A single monthly simplified invoice which eliminates the “grey area” in the finance department

Tag re-registration from a disposed vehicle to a new vehicle at no additional cost

(R76.99 excl. VAT for the once-off registration of a new tag, including shipping.)

We renew vehicle licenses on your behalf and ensure that your licensing is up to date. In cases where roadworthy is required, we will send you a reminder to ensure that there are no delays with regards to fleet licensing.

Our Fines Management solution is done in compliance with AARTO legislation. We do weekly checks with all the listed municipalities on both BRN and Proxy ID information to ensure that all fines received are handled accurately and immediately. Handling the fines include both redirection of the fines received to the correct drivers and possible reductions in fine amounts.

We monitor how your employees are driving their company vehicles and distribute a daily Driver Behaviour Management Report to inform you who is acting questionably or driving the vehicle irresponsibly, by stopping at predefined illegal locations, speeding, harsh braking and accelerating, for example. The report will also assist you to manage disciplinary hearings. This service is offered on a weekday basis only.

Managing tracking devices and related reporting through the fleet management software solutions can take up a lot of your time. We provide you with a solution where we take your tracking information and produce an easy to use dashboard, highlighting areas of concern, saving endless hours of studying and monitoring movement reports to identify issues. This information is produced based on your requirements either daily, weekly or monthly. Reporting include information such as:

Maintenance of your fleet is an essential part of Fleet Management. Knowing when vehicles are due for a service and identifying hidden costs, is key to Fleet Management. Standard practice is to either do it in spread sheets (Excel) or alternative software applications. To update spread sheets and to run reports from systems in order to generate management reports are time consuming and often not very accurate. Our offering includes the following:

Fuel forms an integral (essential) part of Fleet Management and is generally the highest overhead for Fleet companies. Fuel theft and fuel mismanagement is detrimental to any fleet owner. It is therefore important to manage fuel closely and on a transaction basis in order to identify an issue early, and not at the end of a month when fuel recons are done. We assist you to put together a system that will indicate transaction abnormalities and, if managed daily, that will allow you immediately identify and handle any wrongdoing. Our offering includes the following:

Toll and E-toll management is a key part of your day-to-day operations and an unwanted expense. It is as important to monitor as it can escalate at a high rate. We can assist you to put together a system that will indicate your current position with regards to your toll costs. Our offering includes the following:

Complying with statuary regulations and laws are extremely important and is another aspect that must be clearly monitored to ensure that you, as a company comply. This includes licensing, border permits, passport, PDP, etc. Our offering includes the following:

Driver compliance requirements indicating when aspects like licensing, PDP’s are due, or overdue

We provide armed accompanying for companies that require their high value cargo to be protected. A formal business proposal will be provided once a free risk needs analysis is completed.

Toll gate statistics against vehicles

Vehicle comparisons

Month to month trends

Location information

Etc.

Fleet and Fuel Management Services is a Fleet Management Company which operates all over the country. We provide value added services to Fleet owners no matter how big or how small, we have a solution to meet your needs.