The employer sends the completed application form to DBS or their umbrella body.

DBS sends a certificate to the applicant. The employer has to ask the applicant to see the certificate.

If the applicant has subscribed to the DBS update service, the employer can check their certificate online.

How long a DBS check is valid

A DBS check has no official expiry date. Any information included will be accurate at the time the check was carried out. It is up to an employer to decide if and when a new check is needed.

Applicants and employers can use the DBS update service to keep a certificate up to date or carry out checks on a potential employee’s certificate.

Types of criminal records check

There are 3 types of check. The employer or organisation running the check should provide the applicant with more information about the level of check required.

Criminal record check applicants must be 16 or over.

Standard (£26)

This checks for spent and unspent convictions, cautions, reprimands and final warnings, and will take about 2 weeks.

Enhanced (£44)

This includes the same as the standard check plus any additional information held by local police that’s reasonably considered relevant to the workforce being applied for (adult, child or ‘other’ workforce). It usually takes about 4 weeks.

‘Other’ workforce means those who don’t work with children or adults specifically, but potentially both, eg taxi drivers. In this case, the police will only release information that’s relevant to the post being applied for.

Enhanced with list checks (£44)

This is like the enhanced check, but includes a check of the DBSbarred lists. It usually takes about 4 weeks.

An employer can only ask for a barred list check for specific roles. It’s a criminal offence to ask for a check for any other roles.

Volunteers

Checks for eligible volunteers are free of charge. This includes anyone who spends time helping people and is:

not being paid (apart from for travel and other approved out of pocket expenses)

not only looking after a close relative

An employer can only apply for a check if the job or role is eligible for one.They must tell the applicant why they’re being checked and where they can get independent advice.