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Write An Accounting Policies and Procedures Manual Fast

Are you tasked with writing or updating your company’s Accounting Policies and Procedures Manual? Accounting standard operating procedure (SOP) help, whether you want to standardize your bookkeeping processes by incorporating standard best practices, or build strong internal controls to prevent waste, fraud, and abuse, you have come to the right place to account for your SOP manual.

Now you can write your company’s accounting standard operating procedure (SOP) manual in the time that it takes you to download it from our website. Easily editable Microsoft Word Templates make writing your Accounting Manual a quick, simple process. That’s right, customizing the content is really that easy (they are just MS Office Word documents). And, best of all, you don’t have to start from scratch. Altogether this manual is comprised of over 720 Microsoft Word pages written by the best in the industry – John McPeek, CPA and Chris Anderson, MBA, Lean Six Sigma BB technical writers, and reviewed by Bud Carlson, CPA, every one of them experts in the field.

Save Time Developing Your Accounting Manual

You will save hundreds of hours in development and have a set of comprehensive accounting best practices. You will save the aggravation of researching accounting best practices. And best of all, your procedure writing project will get done a lot quicker, so you can move on to other more pressing matters you have to work on at your company.

Get started right away! Just download a complete set of easy to edit Word templates to simplify your policy procedure writing process.

Develop Accounting Policies that Answer Basic Accounting Questions

The Accounting Policy and Procedure Manualset includes answers to basic accounting questions:

How long do you need to keep different types of accounting records?

Which accounting reports does your company need?

What should be your policy on accounts receivables, collections, or returned goods?

What is the proper method of disposing of assets?

How should you count inventory and should you use cycle counting?

How should you follow up with purchase orders?

How do you approve new vendors or suppliers?

Complete Accounting Department Coverage

The Accounting Manual includes coverage of some of your most important accounting department topics. You will receive Word files that provide accounting policies for general

Administration(files and records, travel and entertainment, chart of accounts),

Plus you will also receive a handy internal control guide to Embezzlement Prevention, that will help you stop fraud before it starts.

Accounting Best Practices are Key to Internal Controls

Both the Securities and Exchange Commission (SEC) and the Public Company Accounting Oversight Board (PCAOB) recognize policies and procedures as key elements of internal controls. These templates help you quickly implement an effective system of financial controls to achieve compliance with Generally Accepted Accounting Principles (GAAP), Sarbanes-Oxley (SOX) Section 404 and similar EU directives (IFRS) using industry best practices.

Every company should document its accounting process. A well-designed and properly maintained system of accounting policies and procedures documentation enhances your accountability and consistency, while at the same time producing long-term savings from reduced duplication, rework, training, and increased focus, consistency, and productivity.

The resulting Accounting Documentation accounting policy and procedure documentation serves as a training tool for your accounting staff. Communication is essential to your internal control framework, and documented accounting policies and procedures are one of the best ways to communicate essential accounting information and make sure everyone in accounting is on the same page. Well-designed accounting policies and procedures documentation promotes understanding between accounting and other departments. Well-written accounting procedures enhance your accounting audit process, as well.

Accounting Manual Considerations

There are several things you have to consider when documenting and maintaining your accounting policy and procedure manual:

1. Senior Management Support

First and foremost, management commitment is the key to getting procedures used. Your accounting policies and procedures program requires the backing and support of senior management. Without top management’s express support, the proper control environment won’t exist and without that, compliance with whatever regulation or standard (Sarbanes-Oxley, 8th EU Directive, ISO 9001, etc.) It will be extremely difficult to achieve.

2. Document the Actual Accounting Process

You have to start with the current state of the accounting process, not the ideal state. You’ll confuse your employees if you document a future state, an aspirational process, or an improvement that isn’t currently in use. Document the current state of your processes and train new employees on those procedures. As you implement a given process, always look for ways to improve it. Make changes to processes as needed, update the accounting procedures accordingly, and hold a training event on the updated procedures.

3. Employee Process Owners

Are your accounting policies and procedures driving improvement and internal control? They will if you use your employees to drive the improvement process. Put your employees in charge of documenting their processes. After all, they know their jobs and they’re naturally in the best position to improve them. Give your employees the necessary resources, focus them on the metrics for their job, then have them document their processes and train others.

4. Availability of Policies and Procedures

Your documented accounting policies and procedures need to be available at the point of use, where they’re an integral part of the process. If they’re in another room, or if they’re not readily accessible on the employee’s computer, they won’t be used. Out of sight is out of mind.

5. Define Employee Responsibilities

Even the CFO has defined responsibilities, authorities, and metrics, contained in a job description. Do all of your accounting employees have clearly defined metrics? Do they know what is expected of them each and every day? Who has the authority to approve certain transactions? Who is responsible for safekeeping assets and controlling records? Your job descriptions should be more specific than collects receivables, for an example. They should indicate how many transactions processed per day, or how to prioritize receivables in order of collections importance. Job descriptions should also ensure that employees understand how their functions and responsibilities are integrated with other accounting processes.

6. Clearly Stated Purpose of Accounting Policy

What’s the difference between policies and procedures? A policy is a guiding principle used to set the direction of an organization, while a procedure is a particular way of accomplishing something. Your accounting procedures should explain the internal controls they utilize, in order to increase employee understanding of, support for, and proper usage of those controls. You can address all accounting policies in the introduction of the accounting manual, or address specific policies at the beginning of each accounting procedure.

8. Utilize a Document Control Procedure to Approve Policies and Procedures

Document Control is a procedure required by ISO 9001 because traceability and an improvement baseline for document changes are critical. What if your accounting policies and procedures aren’t changing? The world is not static your accounting procedures shouldn’t be, either. Remember, your competitors accounting procedures are changing.

10. Create a User-Friendly Procedure Format

Who are you writing procedures for? Accounting users, of course, but are they novices, occasional users, or frequent users? Different users have different needs, but all users require an easy way to navigate through your accounting policies and procedures manual, or else they will not use it. Use a table of contents, color-coded tabs, and index numbers for departments or sections. Provide a detailed index in the back with cross references to related subjects, regulations, or standards. Make your accounting policies and procedures manual easy to use and your users will use it.

Save Months Developing Your Accounting Manual

You can spend hundreds of hours developing your Accounting Policies and Procedures Manual and still not have the comprehensive accounting best practices you and your company need. Why reinvent the wheel when you can download and use easily editable Word templates that are thoroughly researched to greatly simplify the policy procedure writing process. Since you can download your order right now, you can get started right away!

Download a Free Sample Accounting Procedure Now

View a free sample procedure from the accounting manual right now with no obligation. You will get the entire table of contents and one complete policy and procedure file from the accounting manual. Ready to buy now? Place your order using our secure server and you’ll be able to download your accounting manual immediately. With our money-back guarantee, your purchase is risk-free!

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CD and Hard Cover Book, Download Only – $595

39 PREWRITTEN ACCOUNTING POLICIES AND PROCEDURES

General and Administrative

Chart Of Accounts

Files And Records Management

Travel And Entertainment

Management Reports

Period-End Review & Closing

Controlling Legal Costs

Taxes And Insurance

Property Tax Assessments

Confidential Information Release

Document Control

Cash

Cash Drawers And Credit Cards

Cash Receipts And Deposits

Problem Checks

Wire Transfers

Check Signing Authority

Check Requests

Bank Account Reconciliations

Petty Cash

Inventory and Assets

Inventory Control

Inventory Counts

Fixed Asset Control

Customer Property

Fixed Asset Capitalization & Depreciation

Revenue

Sales Order Entry

Point-Of-Sale Orders

Customer Credit Approval And Terms

Sales Order Acceptance

Shipment Of Goods

Invoicing And Accounts Receivable

Sales Tax Collection

Progress Billing

Account Collections

Customer Returns

Purchasing

Vendor Selection

General Purchasing

Project Purchasing

Receiving And Inspection

Shipping And Freight Claims

Accounts Payable And Cash Disbursements

56 CORRESPONDING ACCOUNTING FORMS AND RECORDS

General and Administrative

Account Codes

Master File Guide Index

Records Retention Periods

Travel Arrangements Form

Travel And Miscellaneous Expense Report

Entertainment And Business Gift Expense Report

Department Reporting Summary

Daily Flash Report

Weekly Financial Report

Six Week Cash Flow Report

Budget vs. Actual Report

Financial Statements

Federal Tax Calendar

Non-Disclosure Agreement

Request For Document Change

Document Change Control

Cash

Daily Cash Report

Deposit Log

Bad Check Notice

Bank Wire Instructions

Wire Transfer Form

Check Signing Authority Log

Check Request

Sample Bank And Book Balances Reconciliation

Petty Cash Journal

Inventory and Assets

Inventory Requisition

Inventory Count Sheet

Inventory Tag

Inventory and Assets (Con’t)

Capital Asset Requisition

Asset Disposition Form

Bill Of Sale

Material Return Notice

Revenue

Sales Order

Order Form

Credit Application

Request For Credit Approval

Credit Inquiry

Phone Confirmation Checklist

Shipping Log

Commercial Invoice

Invoice

Accounts Receivable Write-Off Authorization

Account Collection Control Form

30 Day Satisfaction Guarantee

Returned Goods Authorization

Purchasing

New Vendor Notification

Vendor Survey Form

Purchase Requisition

Purchase Order

Purchase Order Log

Purchase Order Follow-Up

Daily Sundry Payable Log

Order And Arrival Log

Receiving Log

Receiving and Inspection Report

Inventory Inspection Levels

Accounting Job Descriptions: A complete job description is included for each of the 32 positions referenced in the Accounting Polices and Procedure Manual. Each position includes a summary description of the position, essential duties and responsibilities, organizational relationships, a list of the procedures where the position is referenced, specific qualifications, physical demands of the position, and work environment