Become a Candidate City 6th edition

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1 Become a Candidate City 6th edition11/05/1011/05/10Become a Candidate City6th edition1

2 Summary Agile Tour, in a few words11/05/10SummaryAgile Tour, in a few wordsHow can I become an organizer or Agile Tour?Why become an organizer of Agile Tour?The anticipated conferenceWhat's involved in being a local organizer?General committeeFor more information…2

3 Agile Tour, in a few words11/05/10Agile Tour, in a few words05/11/103

5 A series of events with the following objectives11/05/1011/05/10A series of events with the following objectivesMassively communicate about AgileOur primary mission is to conduct a 'Mass Communication' about our development practices throughout the months of October and November. We want to communicate everywhere there is an audience in order to attract massive attention to our new professional approach.Share our visions of AgileSince Agile is constantly evolving, we want to be open to new horizons while also contributing our understanding, interpretation and ideas to the agile community.Federate Encourage leadership in all regions of the world in the agile arena, while being consistent with agile culture and self-organization.Support Assist our colleagues and local businesses in their adoption of AgileIn resume, the mission of AgileTour is to create leaderships and leaders on Agile in all regions of the world in order to do a mass communication on Agile and impact the profesional world. AgileTour is an action that is intended to make emerge non-profit organizations and enterprise who base their foundation on Agile.55

6 Organization Three types of teams: Local Organizers (You)11/05/1011/05/10OrganizationThree types of teams:Local Organizers (You)Teams that organize and manage the event locally (by finding local speakers, sponsors, and venue).General Organizer's CommitteeA team that coach the overall project and helps share operating budget across regions.Public Research TeamA team that organizes the review and presentation of research papers.66

7 Role of the Global Organization11/05/10Role of the Global OrganizationThe global organization is primarily focused on:Finding new groups and cities for the next eventFacilitating the global discussion: start the event with this document, trigger debate, support the different local organizationsCommunicating about the event globallySetting up common resources—web site, registration system, communication tools, give-aways, etc.Collecting funds from global sponsorsSynthesizing budgets and feedback from local eventsFollowing the budgets of certain local eventsThe global organization will arbitrate between local organizers to make decisions that affect the entire organization. Still, it will intervene as little as possible in local matters, since the objective is that each organization should become autonomous and self-organized around a local network of people.7

8 How can I become an Agile Tour Organizer?11/05/10How can I become an Agile Tour Organizer?8

9 How to be a local organizer?11/05/10How to be a local organizer?Local organizers must:Verify the pre-requisites listed in the next sectionPropose a Team, a Budget, a Venue and fill the following application:And send the application back to us atOnce we've accepted your application to be in the Agile Tour, we'll notify you and list your city and contact information on the web site.9

10 Pre-requisites for becoming an Organizer11/05/1011/05/10Pre-requisites for becoming an OrganizerOrganizers and cities are considered using different criteria. Organizers must:Understand the domain of AgileFind at least two collaborators, from two different companiesBe willing to work on a team as well as to work independently while taking individual responsibility for the projectBe able to manage the local work like an Agile ProjectDesire to work in an international event1010

11 To nominate your city We'll ask you to: Define: a budget11/05/10To nominate your cityWe'll ask you to:Define:a budgetan audience and estimated quantity of attendeesrecruit other local volunteersSelect:A venue (preferably free or low-cost)A date for the event in October11

12 Why become an organizer of Agile Tour?11/05/10Why become an organizer of Agile Tour?12

13 Motivations You would like to:11/05/10MotivationsYou would like to:Create or maintain a local community in your city or regionHelp us communicate on a massive scale to influence software professionals at the same time in the same wayIncrease the attendance at your meetingsAttract local attention for a global eventTailor this global event to your local audienceHear speakers from other citiesDevelop your professional networkEnhance your understanding of AgileBecome leaders of Agile in WorldPossibility to become an Agile AmbassadorFind more local sponsors for your event13

14 Local Potential Joining the Agile Tour will allow you to:11/05/10Local PotentialJoining the Agile Tour will allow you to:Use surplus funds that you've generated through sponsors to throw events of a similar nature.Learn how to organize an event if you don't already know how, by getting support from your colleagues near and afarBe recognized as an authority on agility in your cityBenefit from the network between regions and countries that will help your future eventsRecognize local contributors to the agile movementUse the Agile Tour web site, for non-profit purposes, to reach your audienceTake advantage of the "AT2010 Organizer" logo, for personal or commercial purposes, for marketing on-line and paper communications.14

16 11/05/1011/05/10Conference formatIn order for a city to be accepted into the tour, organizers must propose at least:½ day programone roomwith an expected audience of :50 people minimumThe best candidates shwo a potential of more than 60 people and a full-day conference.Distinct content, tailored to each city, could include any of the following themes:Agile Project Management (eXtreme Programming, Crystal, Scrum, Lean Software Development, DSDM, etc)Experience ReportsCommunicationManaging TeamsFinanceContractsAgile CompaniesToolsQualityPerformance1616

17 What's involved in local management of the Agile Tour?11/05/10What's involved in local management of the Agile Tour?17

18 Agile management of an event11/05/1011/05/10Agile management of an eventTime Box of daysDefine goals that are easy to obtain in a periodic mannerRetrospectiveConsider, at regular intervals, on how to become more effectiveOptimized workSupport self organization for better efficiencyCommunicationContact a diverse population (government, universities, employers, etc) and also know how to work with local peersEvent ProjetOrganize a project eventOsmotic CommunicationTake advantage of osmotic communication by using shared toolsEvent PrinciplesWork in accordance to the event’s values of reciprocity, equality, and transparency.1818

19 Method of work Agile management (time box, retrospectives)11/05/10Method of workAgile management (time box, retrospectives)Build the project around motivated individualsBuild the best program by valuing diverse points of viewShared tools:Mailing ListWiki (http://wiki.agiletour.org)SkypeForum19

20 As local organizers You are encouraged to:11/05/1011/05/10As local organizersYou are encouraged to:Make decisions without asking the board, assuming they comply with local law and the principles of the Agile Tour.Choose the date of the event (in October or November).Define the target audienceAsk for any kind of help from other organizations2020

21 11/05/1011/05/10BudgetBased on the offer of Free or Low-Cost Conferences, the local and general organizing committees depend on volunteers. The success of this project also depends on finding sponsors.This event is affordable for all because we want to attract a large number of attendees. To limit the number of registrations, we use a shared on-line conference site. This on-line registration system can be de-activated as soon as you reach your maximum capacity.Note: For free events, there is always a percent of registrants that won't show up, even after confirmation. This percentage is regional, for example in Paris it could be 50% while it could be 25% in Grenoble. Please consider this when setting your registration limits.2121

22 Principles Principle of reciprocal support Principle of equality11/05/10PrinciplesPrinciple of reciprocal supportWe rely on the principle of reciprocal support to organize the Agile Tour. If we want a global success, we ask all local organizers to act in the interests of the whole community, as well as when communicating any problems they may encounter. The global organization will provide all support possible to finalize each event if you request help. Financial help is only planned in the event that global sponsors raise enough money to purchase give-aways.Principle of equalityIn order to create a true local community, we ask you to respect the following:One company may not appear more than twice on the same programOne person may not present more than 2 topics in the same cityPrinciple of TransparencyFor the same reasons as above, organizers from any given company must agree to consider topics submitted by employees of competing companies.22

24 Insurance (where applicable)11/05/10Insurance (where applicable)To cover liability concerns, when required, we recommend you get in touch with an existing local agile group or other local association. If you don't know of one, you may find it atPlease verify that the associated organization has insurance applicable to this conference. If not, please contact us to ensure we can arrange for insurance in advance.24

25 11/05/10BankingAlong the same vein as insurance, we recommend that you open a local bank account independent of the Agile Tour to better accept checks in your local currency and to help decentralize expenditures. Our intent is to help you become independent before and after the event.In the case of any pre-authorized expenditure you cannot cover, the centralized treasury will require receipts for reimbursement, plus an explanation of how this was related either to the Agile Tour or to any other related event.25

26 Access to Participant Data11/05/10Access to Participant DataCandidate city data will be available to local and general organizers, through a the web Agile Tour site.The database does not have any time limits or data purging policy.Our sole request is that it not be used for any advertising. The data may not be shared.26

27 11/05/10SponsorsSponsoring is a way to subsidize conference costs and a way to realize your event. We propose the following sponsoring model:27

28 Our first steps Local Organizer's Team (LOs) Select venue and date11/05/1011/05/10Our first stepsLocal Organizer's Team (LOs)Select venue and dateStart using the portal site for communicationSet a budgetLook for sponsorsGeneral Organizer’s TeamCall for volunteersCall for speakersSynchronization of LOs (Dates, budget)Look for sponsors05/11/102828

29 Information about insurance11/05/1011/05/10Information about insuranceWith the support of international organizations such as "Agile World University & Univercity", you may benefit from:InsuranceBank account2929

30 11/05/10VideosAll videos taken during the event will contain one or more pages containing the AgileTour logo. You accept too to provide to Agile Tour and AgileWorld University and Univercity the rights to publish all documents, photos and videos on all possible support : Internet, paper, publishing, etc.30

31 11/05/1011/05/10Call for speakersA call for contributions will be launched after finalizing the list of cities and dates (mid May).3131

32 Terminaison Agile Tour is founded on simple terms of Leadership:11/05/1011/05/10TerminaisonAgile Tour is founded on simple terms of Leadership:As an organizer, you are the sole person responsible for our continued collaborationAt any moment, you may leave Agile Tour and continue your work as you wish, assuming you keep your commitments to the local organizationIn such circumstances, Agile Tour will consider its initial support of your event a success, and wishes you good luck in future endeavors.3232

33 11/05/1011/05/10To find out more…For more information about AgileTour, send us an to :3333