Alabama Department of Labor

ASCII Text Files Reporting Instructions

Below are the instructions for uploading New-Hire data to the Alabama Department of Labor by an ASCII text file.

Create a New Hire Upload File following the format below. Proceed to upload and submit your file. Once the file is processed you will be redirected to a confirmation screen that will show completed and rejected records. If you are submitting test data then click the cancel button after viewing your completed and rejected records. If you are submitting live data in a file that is free of errors, confirm your results to complete your New Hire Upload Report.

ASCII text files should be submitted twice a month, not less than twelve (12) days and not more than sixteen (16) days apart.

Questions regarding the upload of ASCII text files should be directed to Ramona Jordan at (334) 206-6028.

ASCII TEXT FILE REPORTING FORMAT

FOR ALABAMA NEW HIRE DATA

PUNCTUATION MARKS SHOULD NOT BE USED IN ANY FIELDS,
EXCEPT AS NOTED BELOW.

LOCATION

FIELD

LENGTH

DESCRIPTION & REMARKS

1-9

Social Security Number

9

Employee's Social Security Number(DO NOT INSERT HYPHENS)

10-19

Account Number**

10

Ten-digit UC Tax Account Number(DO NOT INSERT HYPHENS)

20-25

Activity Date

6

First day of work or date of job
refusal (MMDDYY)

NOTE: This date should be the first day the employee did or
would have physically reported to worked