The following information details necessary steps to be taken by employees and department
supervisors in order to ensure departures are processed as efficiently as possible.
Human Resources is dedicated to providing the employee with timely information relative
to departures, and supporting department supervisors in the process, and prompt notification
to campus regarding exiting employees.

Exiting employees may contact Human Resources for any benefits related questions.
In addition, information to assist the employee in their departure follows:

Benefit Continuation

Insurance continuation forms for your COBRA coverage will be sent to you. You may
continue your coverage for up to 18 months by returning your forms and paying the
applicable monthly premium. If you are currently enrolled, you will be eligible to
participate in the following programs: medical, vision care and the Employee Assistance
Program (EAP). Upon receipt of the forms, please return one copy of the COBRA forms
indicating whether or not you wish to continue your coverage. If you would like to
convert your group life or voluntary AD&D to an individual policy, please contact
our Benefits Coordinator at extension 3187 for assistance.

Retirement Plan

Your TIAA Retirement Annuity will remain intact unless you request a cash payment
for your accumulation. In order to receive cash, you must call TIAA directly at 1-800-842-2776
and request a TIAA cash withdrawal form.

Departure Procedures

Department Supervisors

When employee informs you of their departure:

Notify Director of Human Resources. Instruct employee to provide formal letter to Human Resources if they have not already
done so. Review vacation taken by employee and share information with Human Resources. Please review the hiring process page on the Human Resources website and take the
necessary actions if you would like the position refilled.

Before employee last day:

Confirm that the following items are returned to Human Resources, as per requested
in writing by HR.

___ Keys

___ Technology (laptop, iPad, software, phone)

___ Library materials

___ P-card

___ Gold Card

___ Miscellaneous College-issued items

Assure that employee knows user/email account access will terminate on their departure
day. Confirm that employee has archived elsewhere any emails or files previously saved
on Juniata's network that they are entitled to take with them. Contact Human Resources
if additional access is needed to accounts after employee's last day. If employee has an iPad or cell phone, please be sure they remove any access codes
that may prevent the technicians from being able to access the device to reset it.
It is recommended that they reset the device before returning it so that it no longer
has connections to their email or any data stored on it. If they have an encrypted drive, please be sure they unlock the encryption after
removing sensitive data from the device. Confirm that employee Release of Information form has been returned to the Human
Resources Office.

Human Resources

When official resignation letter is received:

Acknowledge with letter detailing departure process. Determine what keys, p-card, technology, and miscellaneous College property employee
must turn in. Verify time for the return of College property. Send departure notice. Provide Release of Information form. Provide Departure Survey. Adjust benefits in final pay. Verify vacation payout has been received by payroll.