MINUTES OF THE MEETING OF
SENATE: JUNE 18, 1999

As approved at the September 17, 1999, meeting of Senate. Copies of Exhibits and Appendices not included in
World Wide Web information are available from the University Secretariat, Room 290, Stevenson-Lawson
Building.

The meeting was held at 1:00 p.m. in A. Brandon Conron Hall, University College.

S.99-140 Farewell to Senators

On behalf of Senate, the Chair thanked the following Senators who are retiring: Sr. Dolores
Kuntz, Principal, Brescia College; Dr. Jim Good, Dean, Faculty of Arts; Dr. Yong Kang, Dean,
Faculty of Science; Dr. Mohan Mathur, Dean, Faculty of Engineering Science; Dr. Bob
McMurtry, Faculty of Medicine & Dentistry; Dr. Brian Timney, Acting Dean of the Faculty of
Social Science; Dr. John Snyder, Acting Academic Dean and elected representative from King's
College; Dr. Dalin Jameson, Official Observer, who will be on leave for six months; and Professor
S. Singh in his capacity as Chair of SCUP.

S.99-141 Minutes of the Previous Meeting

The minutes of the meeting of May 21, 1999, were approved as circulated.

S.99-142 REPORT OF THE PRESIDENT

S.99-142a Implications of the Ontario Election

Dr. Moran reported that the implications of the re-election if the Progressive Conservative party
include the continuation of some government policy directions, particularly with regard to the
changes in Ontario's education system at the elementary and secondary level and the effect of
those changes on the postsecondary sector. The new cabinet includes Ms. Dianne Cunningham,
London's local MPP, as the Minister of the new Ministry of Training, Colleges and Universities.

S.99-142b Double Cohort Issues

Dr. Moran advised that the University is developing a strategy for addressing the issues posed by
increased student demand as a result of the double cohort, both in terms of a plan for facilities and
capital expansion and the need for new investment in resources available for teaching and research
activities. The Council of Ontario Universities meets in one week to discuss the issue of how to
approach the government concerning this matter. COU's position is that it would be
irresponsible of the universities to contemplate expanding enrolment beyond the current intake
unless adequate resources are available.

S.99-142c First Year Admission Data, 1999-2000

Dr. Moran stated that while the final first year admission data for 1999-2000 is not yet available
because of the implementation of the PeopleSoft systems, the OAC student acceptance rate is
better than estimated. This is an indicator that Western's reputation continues to attract highly
qualified students. However, the non-OAC acceptances are coming in slower than in the past.
Final admission data for 1999-2000 will be circulated when it is available.

ENQUIRIES

S.99-143 Responsibility for Checking Prerequisites [S.99-116]

Responding to a question relating to prerequisite checking, Mr. Tiffin, Deputy Registrar, stated
that the development of a PeopleSoft system add-on will allow the provision of prerequisite
checking reports for the Faculties of Arts, Health Sciences, Information and Media Studies,
Science and Social Science. These reports will be provided to the Departments in early August
and once the decisions are made, the students who do not meet prerequisite requirements will be
notified immediately. [Secretarial Note: See Exhibit III, item 5 for further information.]

OPERATIONS/AGENDA COMMITTEE
[Exhibit I]

S.99-144 Senate Membership

S.99-144a Brescia College
Constituency

On behalf
of the Operations/Agenda Committee, it was moved by A. Pearson, seconded by D.
Small,

That Theresa Topic, elected representative to Senate for the Brescia College constituency,
be granted a leave of absence from her elected position during the term in which she will be
attending Senate meetings as Acting Principal (July 1, 1999, to June 30, 2000), and

That Patricia Skidmore (Department of Social Science at Brescia) be elected to serve as an
alternate for Professor Topic during that term.

CARRIED

S.99-145 Senate Committee on University Planning - Terms
of Reference

It was moved
by A. Pearson, seconded by J. MacKinnon,

That SCUP's terms of reference be amended as shown below:

On behalf of Senate, to approve, for recommendation to the Board of Governors through
the President & Vice-Chancellor:

the establishment of terms of reference for graduate scholarships and/or awards not
involving changes in the graduate scholarship policy of the University;

the establishment of designated chairs, professorships, and faculty fellowships consistent
with University policy, subject to approval by a two-thirds majority of members present.

CARRIED

The Chair clarified that the establishment of designated chairs, professorships, or faculty
fellowships approved by SCUP on behalf of Senate will be reported to Senate once the public
announcement has been made.

S.99-146 Subcommittee on Information Security (SUIS)

It was moved by A. Pearson, seconded by J. Adams,

That Senate approve the creation of the Subcommittee on Information Security (SUIS) as a
subcommittee of the Senate Committee on Information Technology Services (SCITS), with
the following terms of reference and composition as recommended by SCITS.

Subcommittee on Information Security (SUIS)

Terms of Reference:

To develop mechanisms for maintaining security in collaboration with faculties and
departments across campus;

To develop and recommend to Senate Committee on Information Technology and Services
(SCITS) security-related policies regarding University-owned networks and systems and
those attached to the campus Internet.

To design computing security standards to support University Security policies;

To develop security monitoring mechanisms;

To educate the campus community on computer security issues and policies;

To report to the SCITS, at least annually, a summary of system interruptions and security
incidents investigated.

Members:

Three members representing independently managed networks, appointed on a rotational
cycle approved by SCITS

One graduate student, appointed by the Society of Graduate Students

One member of SCITS, elected by SCITS

One member of Information Technology Services, appointed by the Director

One member of the PeopleSoft Resource Group, elected by the Group

One member appointed by the Vice-Provost and Registrar

Ex officio:

Chair of SCITS

Manager, Internal Audit

Assistant Director of ITS

Director of Research Services

Executive Assistant to the Vice-President (Administration) and General Counsel, appointed
as legal counsel

USC Communications Officer

CARRIED

S.99-147 Report: Review of a Senate Review Board
Academic Hearing

The Report on the Review of a Senate Review Board Academic Hearing, detailed in Exhibit I,
Appendix 1, was received for information.

COMMITTEE MEMBERSHIP [Exhibit
II]

[Dean A. Pearson, Vice-Chair of Senate, assumed the Chair for the
remainder of the meeting.]

Admission Requirements
First year program in the Faculty of Arts or the Faculty of Social Science with three courses as principal courses,
one of which must be Women's Studies 020E. Students who choose to register in the Faculty of Social Science
must also include two Social Science courses in their first year program. Students selecting the honors program
require the written permission of the Director of Women's Studies.

Progression
Progression requirements for the Honors Program in Women's Studies are the same as those for all other honors
programs. See Honors Programs in the Programs/Progression section.

Program
After the first year students need a total of ten Women's Studies core courses from other academic units
(designated as WS courses) and cross-listed courses from other academic units of which no more than one can be at
the 100 level.

In addition to the courses listed with the Faculties of Arts and Social Science, students may take International and
Comparative Studies 171F/G, Law 400a/b, 485a/b, Media, Information and Technoculture 255F/G, Social Work
456a/b. Other courses may be included by permission of the Director.

Second Year
Required courses include:
Women's Studies 256E and 257E;
Two other Women's Studies core or cross-listed courses.

Third and Fourth Years

Required courses include:
Four Women's Studies core or cross-listed courses at the 300 level or higher, of which at least one course must be
at the 400 level, and at least two must be Women's Studies core courses.
Two other Women's Studies core or cross-listed courses.

Third YearAdministrative and Commercial Studies 372 or 360a/b and 361a/b; Administrative and Commercial Studies 310a/b
and 320a/b; Computer Science 209a/b or Mathematics 222a; Three half-courses in Computer Science at the 300-level; One full-course or equivalent from History 143F/G, 144F/G, 146F/G, Political Science 211E, 246E

Fourth YearAdministrative and Commercial Studies 330a and 410b; One full-course or equivalent from: Administrative and
Commercial Studies 275a/b, 372 (must be completed if not taken in Third Year), 460a/b, 461a/b, Economics
162a/b, 163a/b, 164a/b; Four half-courses in Computer Science at the 300-level or higher; One full-course or
equivalent essay option from the Faculty of Arts

Note: Students in the Finance, Administration and Computer Science stream must complete at least three of:
Computer Science 305a/b, 307a/b, 319a/b, 357a/b, 377a/b.

CARRIED

S.99-152 BACS Program Calendar Preamble

It was moved by N. Huner, seconded by R. Green,

Effective September 1, 1999, the BACS calendar preamble be changed (as indicated by italics) to
reflect addition of new streams and admission requirements for students pursuing the Commercial
Pilot's Licence option in the Commercial Aviation Management stream. These changes affect the
main campus program only.

CALENDAR COPY

BACHELOR OF ADMINISTRATIVE AND COMMERCIAL STUDIES
The Bachelor of Administrative and Commercial Studies program, which includes four areas of concentration,
provides students with a 4-year general program, combining commerce and administration courses with a broad
background... Counselling for this option is required from the Academic Counsellors in the Faculty of Social
Science and the Department concerned.

In addition to the BACS degree, the Commercial Aviation Management Stream also allows students the
opportunity to obtain a Commercial Pilot's License over the course of the program. Students wishing to pursue
this option must fulfil special program admission requirements as stated below.

Admission, Progression and Graduation RequirementsStudent may apply to the Bachelor of Administrative and Commercial Studies (BACS) program when they apply
for admission to the University...

BACS students must meet the general regulations pertaining to course selection, progression and graduation for 3-year BA programs and, in addition must:

achieve a grade point total of twice the number of courses attempted during each academic session.
(For example, a student who is registered in five full-course equivalents in the Fall/Winter session must
obtain at least ten grade points during that session; a student enrolled in three full-course equivalents
must obtain at least six grade points.)

achieve a graduating average of 65% in the 20 courses counted for graduation from the program. A
maximum of 25 course attempts will be allowed. Students with advanced standing must achieve an
average of 65% on the courses completed at Western and counted toward the BACS degree.

Students accepted into the Commercial Aviation Management Stream must meet all admission, progression and
graduation requirements as stated above. In addition, students wishing to pursue the Commercial Pilot's Licence
option must have completed either OAC level Physics or one of Physics 020, 021, or 024 prior to their second year
of study. Students must also provide documentation on or before September 1 of their first year of study that they
have successfully obtained the Transport Canada Category 1 Medical Certification. It is recommended as well
that students complete at least two hours of small aircraft flying time prior to their first year of study. Students
who have obtained previous flight training from an accredited flight school may also be eligible to receive credit
for this training at the discretion of the Director of the ACS Program.

CARRIED

S.99-153 Scholar's Electives Program and Western Scholars
Program

It was moved by Y. Kang, seconded by B. Timney,

That effective January 1, 2000, in addition to the Scholar's Electives Program, a Faculty-specific
enhanced program of study under an umbrella designation to be known as the "Western Scholars
Program" be introduced by Western for students who are admitted to the University with 90%+
averages. (The revised text appears in italics.)

The Scholar's Electives Program allows students who have demonstrated outstanding academic potential to elect
their own program of studies in consultation with the departments concerned and with the approval of the Deans'
office(s) involved. The Dean(s) will also appoint a faculty advisor for each senior student in the program. Students
enrolled in the Scholar's Electives Program are able to pursue one of the Theme Areas discussed below or a
combination of two subjects for which a formal joint program is not generally available, or an interdisciplinary
combination of courses from different subjects which constitutes an appropriate liberal education. The Educational
Development Office facilitates the initial registration of students in the Scholar's Electives Programs, especially for
students entering it in their First Year. However, admission to the program is granted by the Dean of the Faculty
designated by the applicant, who is responsible for the academic counselling for the student.

Admission to the Program
The Western Scholar's Electives Program is open to all students who apply for full-time admission to the first year
in the Faculties of Arts, Engineering Science, Health Sciences, Information and Media Studies, Science or Social
Science and who have achieved at least a 90% average in their incoming high school marks. Students whose
incoming average lies between 85% and 89% may request special permission to enter the program.

Students entering their second, third, or fourth year may also apply to enter the Program, provided that they have
been registered for five courses in each September-April session that meet the criteria for the program (e.g., no
more than five 020-level courses for a three-year degree, and no more than five 020 + 100 level courses for the
honors degree) and have maintained at least an 80% average in each year of university study. Exceptions to these
requirements will only be approved by the Dean(s) of the Faculty in extraordinary circumstances.

Affiliated Colleges
Each Affiliated College may offer a Scholar's Electives Program leading to a BA degree under the same conditions.
Admission to the program shall be granted by the Dean or by the Principal of an Affiliated College and, where
appropriate, in consultation with the Dean(s) of the constituent university Faculties involved in the proposed course
of study. See the Calendar of the appropriate Affiliated College for Theme Areas available at that institution.

Progression in the Program
The achievement of an average of at least 80% in a full course load with no grade lower than 70% over the entire
program. Students will register in no more than six 020-level and 100-level courses and will register in at least
five full or equivalent courses each academic year (September - April). The privileges of the Program shall be
withdrawn upon transfer to another undergraduate program or failure to meet the progression requirements or
receipt of a failing grade in any course. Exceptions to the full course load requirement will only be approved by the
Dean(s) of the Faculty in extraordinary circumstances.

First Year of the Program
Scholar's Electives students in their First Year at Western can, with permission of their Dean, enrol in certain 100-
and 200-level courses normally restricted to senior students, and/or enrol in more than one course in a given
subject, and/or restrict their choice of courses to a single Faculty. Normally the choice of the Theme area or
disciplinary combination is made during the First Year, although students will be counselled during registration for
First Year of the likely prerequisites for their program(s) of choice.

Diploma Designations
The baccalaureate diploma awarded to students will record both the status of Scholar's Electives, and if appropriate
the Theme Area or discipline(s) studied, as recommended by the Dean.

Honors Scholar's Electives Programs - Degree Requirements
Both BA and BSc Honors Programs are available, and require fifteen of the twenty courses counted for graduation
to be honors courses, i.e., numbered 200-499. Combined Honors degrees between Scholar's Electives and those
subjects in Arts and Social Sciences listed in the Combined Honors section of the Calendar are also available,
subject to consultation with the appropriate department and Deans' offices. Students must enrol in a full course load
(minimum of five courses per session of September - April) , and maintain an average of 80% with no failures in
each year of study. Exceptions to the full honors course load requirement normally will be approved only in
extraordinary circumstances.

3-Year Degree Scholar's Electives Programs
Both BA and BSc 3-year degree programs that involve one or more disciplinary-based areas are available, as are
3-year BA and BSc programs without a designated area. Of the fifteen courses counted for graduation, no more
than five can be numbered 001-099. Students must enrol in a minimum of five courses per session of September -
April, and maintain an average of 80% with no failures in each year of study.

Combinations of Two or More Subjects
The many programs that combine the study of two disciplines that have been established at Western are listed
elsewhere in the Calendar. Students who wish to pursue the simultaneous study of two or more subjects for which
no formal combined program has been established may be able to do so through the Scholar's Electives Program,
after consultation with the appropriate departments and the approval of the Dean(s) concerned. In certain cases, it
is possible to combine subjects from several different faculties, including those other than Arts, Science, and Social
Science. The Educational Development Office will facilitate the initial counselling between the student and the
Faculties concerned.

Theme Areas
The Theme Areas that have been established to date are listed below. Students should consult the appropriate
Dean's office to determine the likely subjects from which courses will be chosen and the Faculty advisor for the
Theme Area(s) of interest to them, and should consult with their advisor before deciding upon the course selection.
In some cases, the creation of additional Theme Areas of interest to specific students may be possible; students
should consult with the Educational Development Office or the appropriate Dean's Office for details. Many Theme
Area programs are available as part of a 3-year degree as well as in the Honors and Combined Honors Scholar's
Electives programs.

Theme Areas within Arts, Science, and Social Science

Archeology

Canadian Studies

Cognitive Neuroscience

Development Studies

Environmental Studies

The Family

Health, Ageing, & Social Policy

History and Philosophy of Science

Human Evolution

Human Population

International Relations

Latin American Studies

Linguistics

Mathematical Sciences

Medical Imaging

Medieval Studies

Organizational Behavior

Performing Arts Studies

Population Studies & Demography

Social & Political Thought

Theme Areas available in a 3-year BSc Concurrent Degree with:

Artificial Intelligence

Computer Engineering and Computer Science

Engineering Science

Environmental Science

Genetics (with Chemical/Biochemical Engineering only)

Medical Biophysics

Neuroscience

WESTERN SCHOLARS PROGRAM
In addition to the Scholar's Electives Program, students who enter the University with 90%+ averages are eligible
for admission in the first year into Faculty-specific enhanced programs of study. Each Faculty which has
developed a Western Scholars program, will enroll its students using a Faculty-specific designation, e.g., Western
Arts Scholar, Western Science Scholar, etc. to accompany the traditional program designations (Honors,
Combined Honors, etc.)

Students in Western Scholars programs have the opportunity to elect their own program of studies in consultation
with the departments concerned and with the approval of the Deans' office(s) involved. Western Scholars may
receive special permission to depart from standard first-year requirements, e.g., they could enroll in upper-year
courses in year one, enroll in more than five courses, or take all courses from a single Faculty. The Dean(s) will
also appoint a faculty advisor for each senior student in the program. Western Scholars may receive special forms
of recognition in the form of academic and social activities organized by their home Faculty.

Admission to the Program
The Western Scholar's Program is open to all students who apply for full-time admission to the first year in the
Faculties of Arts, Engineering Science, Health Sciences, Information and Media Studies, Science or Social Science
and who have achieved at least a 90% average in their incoming high school marks. Students whose incoming
average lies between 85% and 89% may request special permission to enter the program.

Students entering their second, third, or fourth year may also apply to enter the Program, provided that they have
been registered for five courses in each September-April session that meet the criteria for the program (e.g., no
more than five 020-level courses for a three-year degree, and no more than five 020 + 100 level courses for the
honors degree) and have maintained at least an 80% average in each year of university study. Exceptions to these
requirements will only be approved by the Dean(s) of the Faculty in extraordinary circumstances.

Affiliated Colleges
Each Affiliated College may offer a Western Scholar's Program leading to a BA degree under the same conditions.
Admission to the program shall be granted by the Dean or by the Principal of an Affiliated College and, where
appropriate, in consultation with the Dean(s) of the constituent university Faculties involved in the proposed
course of study.

Progression in the Program
The achievement of an average of at least 80% in each year of a four-year program with no course grade lower
than 70% over the entire program and no failed courses is necessary for progression to the next year of the
Program. Western Scholars register in no more than six 020-level and 100-level courses (15 of the 20 courses
must be honors-level courses numbered 200-499). Students in the program must register in at least five full
courses or equivalent each academic year (September to April). Students who fail to meet the requirements of the
Western Scholars program would be required to complete any outstanding requirements of the degree programs in
which they are enrolled (e.g., a missing first year Arts or Social Science course).

Diploma Designations
Students who are successful in completing this rigorous program of study would receive degrees with the
designation "Western Arts Scholar" or "Western Social Science Scholar" (as well as "With Distinction").

Professor Rosner asked if the current Scholar's Elective program could be amended to include the
initiatives proposed in the Western Scholars program thereby allowing a student the option of
concentrating their courses in one Faculty rather than introducing a new program. Dr. Harris
stated that the proposed Western Scholars program is in response to requests from core Faculties
who wish to attract high calibre students. It is up to each Faculty to develop a Western Scholars
program. This program serves high-achieving students whose interests are not consistent with the
goals of the Scholar's Electives program. The Scholar's Elective program is interdisciplinary and
allows students to build their own programs. Consequently these students do not have a true
home Faculty when they arrive at Western and are supported through the Educational
Development Office. Western Scholars program students can be brought into a community of
scholars associated with a particular Faculty.

Some Senators expressed concern that this new choice will confuse students. Professor Thorp
stated that the Western Scholars program would offer alternative opportunities for outstanding
students and, like the Scholar's Electives program, could become an effective recruiting device.
Students enrolled in a Western Scholars program would have the opportunity to receive special
permission to depart from standard first-year requirements, would be assigned a faculty advisor,
and would receive special forms of recognition in the form of academic and social activities
organized by their home Faculty.

That the following policy on prerequisite checking be approved for inclusion in the academic
calendar description of Registration/Course Selection to advise students that it is their
responsibility to ensure that they have the requisites for any courses in which they enroll, and

That the policy on Course Outlines also be revised to include this policy statement. (New text is
shown in italics.)

A student in a degree program must select courses in accordance with the published requirements. Many courses
have prerequisites or require the approval of the Department. These requirements, and any enrolment limitations,
should be noted carefully prior to registration. Substitutions for prescribed courses require the written approval of
the Department and the Dean. Students registering in the Fall/Winter Session and intending to take second-term
half-courses must register for those courses during the telephone registration period.

Students are responsible for ensuring that their selection of courses is appropriate and accurately recordedand that
all course prerequisites have been successfully completed. If the student does not have the requisites for a course,
and does not have written special permission from his or her Dean to enroll in the course, the student will be
removed from the course and it will be deleted from the student's record. This decision may not be appealed. A
student will receive no adjustment to his or her fees in the event that he or she is dropped from a course for failing
to have the necessary prerequisites.

COURSE OUTLINES (S.1658, S.2258, S.91-229, S.95-178)
At the beginning of each course, Departments must inform students of the following information to allow students
to make informed decisions on their course selection and the scheduling of their studies.

1. a written outline of each course offered by the department (or faculty), containing a general description of course
content. If the course is taught by more than one instructor, the name of the person responsible for the course
[course coordinator] shall be included in the outline.

2. a statement of what is expected of the student by way of preparation, tests, exercises, essays, laboratory reports,
etc. (hereafter called "assignments").

3. a statement of the methods by which student performance will be evaluated and of the relative weight of
assignments.

4. an exact timetable of assignments. When exact dates cannot be supplied, a tentative or rough schedule should
be issued, with an exact schedule to follow as soon as possible. This regulation does not preclude the
administration of surprise assignments and quizzes, as long as the total number, approximate frequency, and the
value of such assignments is specified in the course outline.

5. If applicable, a list of the prerequisites for the course and a notation** regarding the Senate regulation with
respect to the student's responsibility for ensuring that course prerequisites have been successfully completed or
special permission from the Dean obtained.

* The policy of the University is that, when a course instructor wishes to change the evaluation procedure, as
outlined in his or her course outline at the beginning of the year, prior approval must be obtained from the dean of
the faculty concerned.

** If there are prerequisites for a course, they should be listed on the course outline and the following statement
should be added:

"Unless you have either the requisites for this course
or
written special permission from your Dean to
enroll in it, you will be removed from this course and it will be deleted
from your record.

This decision may not be appealed.

You will receive no adjustment to your
fees in the event that you are dropped from a course for failing to
have the necessary prerequisites."

CARRIED

[Secretary's Note: The proposed text for this paragraph
was unclear and Senate approved the policy on the understanding that it
would be revised to remove confusion. The text that appears in these
Minutes is the revised wording.]

S.99-155 Course Numbering Policy

It was moved by N. Huner, seconded by R. Bryan,

That the course numbering policy be revised (as indicated in italics) to remove the requirement for
prerequisites for courses at the 200, 300 and 400-level.

a) Subjects will be labelled with a three digit number code which will always decode as the full name of the subject.
b) There will be one designation per course.
c) The program, department, and subject will be coded separately and distinctly.
d) Each course will be identified by the department offering it and not by the unit for whom it is offered.
e) The course codes will be as follows:

001 - 099 Year I level*

100 - 199 Year II and III level - general

200 - 299 Year II level - honors

300 - 399 Year III level - honors

400 - 499 Year IV level - honors

* The numbers 001 - 019 have been reserved for courses equivalent to pre-university introductory courses and
may be counted for credit in the student's record.

f) Each course code will be followed by a three place alpha-numeric code indicating weight and session.

A full course not designated as an essay course will have no suffix. A full essay course will have a suffix of "E"
(e.g., English 020E).

A half course identified as "a" shall be offered in the intramural first term. A first term essay half course will
have a suffix of "F" (e.g., Philosophy 225F).

A half course identified as "b" shall be offered in the intramural second term. A second term essay half course
will have a suffix of "G" (e.g., Philosophy 226G).

The designation "a/b" currently used in the Calendar will be "F/G" for essay courses.

A half course offered in other than a regular session will have a suffix of "y". If such a course is an essay half
course, it will have a suffix of "Z".

A quarter course offered by the Richard Ivey School of Business will have a suffix of "q".

The suffixes "c" and "d" respectively are used to designate January and February/March/April (FMA) courses
in the Faculty of Law. All courses identified as "c" carry four credit weights.

g) Section codes will be five character alpha-numeric and will indicate the section, location. Section codes will not
appear in the Calendar.

CARRIED

S.99-156 Application for Graduation and Notification of
Eligibility to Graduate

It was moved by R. Harris, seconded by N. Huner,

That the current policies concerning Application for Graduation (S.3570) and Notification of
Eligibility to Graduate (S.3222) be rescinded and replaced with the following:

APPLICATION OR GRADUATION AND NOTIFICATION OF ELIGIBILITY TO GRADUATE

An Application to Graduate must be filed with the Office of the Registrar by the last day to add a course in the
Winter term by each undergraduate student who expects to graduate at the Spring Convocation.

An Application to Graduate must be filed with the Office of the Registrar by August 1st of each year by each
undergraduate student who expects to graduate at the Autumn Convocation.

Graduate departments will notify the Office of the Registrar about graduate students who have completed
requirements. Notification must be received by April 30th for Spring Convocation and September 1st for Autumn
Convocation.

The onus is on students to verify, on their Application to Graduate, the area(s) of concentration/disciplines to
appear on their diplomas and transcripts. Applicants must inform the Registrar, in writing, if they wish to change
their name, to question their degree designation, or to postpone their graduation.

Candidates who meet the requirements for graduation in the area(s) of concentration' specified on their Application
to Graduate will graduate at the Convocation specified on the Application. Students who fail to meet the
requirements for the specified area(s) of concentration will not graduate at the specified Convocation and should
consult the Dean of their Faculty regarding alternative graduation possibilities.

Upon receipt of applications for graduation, the Office of the Registrar will review the academic records to identify
and advise those students who will not be eligible to graduate even with the successful completion of courses in
which they are currently enrolled.

That for Distance Studies courses, the last day to add a course or to register for a course by
telephone for the 1999-2000 academic year be revised as follows:

August 14th to August 20th (first day of classes September 9, 1999)
December 1st to December 10th (first day of classes January 10, 2000)

CARRIED

S.99-158 Maximum Course Load for Part-Time Students

It was moved by N. Huner, seconded by R. Bryan,

That Senate approve the following policy on Maximum Course Load for Part-Time Students.

MAXIMUM COURSE LOAD FOR PART-TIME STUDENTS
Students may take a maximum of three full-course equivalents during the spring/summer sessions if no more than
two full-course equivalents are taken simultaneously. If two full-course equivalents are taken simultaneously in
spring/summer session, only one full-course equivalent may be an honors or laboratory/tutorial course, and only
one may be taken by distance studies.

Students may not take more than one full-course equivalent by distance studies during the spring/summer session
and two full-course equivalents during the fall/winter session.

Distance Studies courses are restricted to students who will be resident in Canada and the United States during the
session. Exceptions from this restriction require special permission from the Office of the Dean of the Faculty in
which the student is registered.

Students must request written permission authorizing additional work from the Dean of their academic faculty
before course selection.

CARRIED

S.99-159 Distance Studies Course Regulations

It was moved by N. Huner, seconded by R. Bryan,

That Senate approve revisions (shown in italics) to Distance Studies course offerings referred to in
the following six policies:

Twelve-week period - May to August (Summer Evening and Spring/Summer Distance Studies)
Six-week period - May to June (Intersession)
Six-week period - July to August (Summer Day)

Scheduling of classes will be within the hours of 8:00 a.m. to 9:40 p.m. for the May/June period and 8:00 a.m. to
3:40 p.m. for the July/August period, and between the hours of 5:30 p.m. and 10:30 p.m. for the May to August
period. No classes will be held on statutory holidays.

DISTANCE STUDIES COURSES (S.1957.1, S.2294.1)

1. A Department may offer an approved course by Distance Studies only with the permission of both the
department Chair and the Dean of the faculty concerned in consultation with the Coordinator for Distance Studies.

2. Persons resident in Canada and Canadian citizens resident in the United States who meet the regular admission
requirements of The University of Western Ontario and are granted admission, are eligible to register in approved
courses offered by Distance Studies for degree credit. Canadian citizens residing outside of North America will be
accommodated on a case by case basis and with the permission of the Dean.

3. To qualify for a degree, credit in a minimum of five courses taken at The University of Western Ontario, either
intramurally or by Distance Studies, is required.

The content and structure of courses offered in Summer Sessions and by Distance Studies shall be, essentially,
equivalent to the content and structure of the comparable courses offered in the intramural sessions.

For summer session courses, this includes theformal hours of instruction - lecture, laboratory, tutorial, and the
academic work load including in-class and out-of-class assignments.

For summer session half courses, instruction shall be conducted throughout the entire session. Under special
circumstances, a department may be granted exemption from this regulation by the dean of the faculty, acting on
the advice of the Educational Policy Committee (or equivalent) of the Faculty Council.

For Distance Studies courses, where possible, the academic workload, assignments and course materials shall be
the same as intramural sessions.

All Distance Studies courses offered must include a final examination.

In each course offered by Distance Studies, departments will set an alternative examination which will be written
independently of the intramural examination. Where the circumstances of students in a Distance Studies course
do not appear to warrant a separate examination, the Dean of the Faculty concerned will so notify the Office of
the Registrar.

For courses offered by Distance Studies, the Office of the Registrar will:

1. Collect such separate examinations as may be required from the departments concerned.
2. Print and store all examinations .
3. Produce an examination schedule.
4. Provide examination proctors and distribute examination materials to off site centres.
5. Advise the Registrar by the Monday of the seventh teaching week of the first term of Distance Studies
examinations which require room assignment by the Registrar for inclusion in the mid-year examination timetable;
and by the Monday of the third teaching week of the second term for inclusion of such courses in the Spring
examination timetable. All such examination papers must be delivered to the Registrar twenty-one days prior to
the examination date.

POSTING OF PRELIMINARY EXAMINATION TIMETABLE (S.3648)

The preliminary mid-year examination timetable will be posted and distributed by the Office of the Registrar on or
before the Monday of the sixth teaching week of the first academic term. Any request for revisions to the
preliminary mid-year examination timetable must be approved by the Dean of the appropriate faculty (or Affiliate
Registrar where applicable) and submitted to the Office of the Registrar on or before the Monday of the seventh
teaching week of the first academic term. These requests will be honored by the Office of the Registrar where
possible, given the limited number of constraints which can be accommodated.

The preliminary Spring examination timetable will be posted and distributed by the Office of the Registrar on or
before the Monday of the sixth teaching week of the first academic term. Any request for revisions to the
preliminary mid-year examination timetable must be approved by the Dean of the appropriate faculty (or Affiliate
Registrar where applicable) and submitted to the Office of the Registrar on or before the Monday of the seventh
teaching week of the first academic term. These requests will be honored by the Office of the Registrar where
possible, given the limited number of constraints which can be accommodated.

The Office of the Registrar will notify department chairs of the preliminary examination timetable for Intersession,
Summer Evening and Summer Day sessions at the time a request for courses to be scheduled is made.

Revisions submitted after the aforementioned deadline shall be permitted only with the approval of the Dean.
When such approval is granted, the department shall assume total responsibility for the administration of the
examination and communication of revisions to the students.

POSTING OF FINAL EXAMINATION TIMETABLE (S.3648)

The final mid-year examination timetable will be posted and distributed by the Office of the Registrar on or before
the Monday of the tenth teaching week of the first academic term.

The final Spring examination timetable will be posted and distributed by the Office of the Registrar on or before the
Monday of the sixth teaching week of the second academic term.

The final examination timetables for Intersession, Summer Evening, Summer Day and Distance Studies sessions
will be posted by the Office of the Registrar no later than ten days before the end of each academic session.

It is the responsibility of the student to:

a) check both the preliminary and final postings of the examination timetables for the courses in which they are registered;
b) ensure that examination conflicts are not created through the addition of the second term courses.

Resolution of examination conflicts (resulting from course additions) must be approved by the Dean of the student's
faculty.

CARRIED

S.99-160 Policy on Intramural Transfers to BA, BSc and
BHSc Programs

It was moved by N. Huner, seconded by R. Green,

That the policy on Intramural Transfers be revised, as outlined below (revised text shown in
italics), to bring it into line with current practice.

INTRAMURAL TRANSFERS TO BA, BSc AND BHSc PROGRAMS (S.1500, S.4178)

Students registered at Western in an undergraduate degree program leading to a degree other than the Bachelor
of Arts, Bachelor of Science or Bachelor of Health Sciences who wish to transfer into a three or four year BA, BSc
or BHSc program , must submit a request for transfer to the dean of the faculty in which registration is sought.
Advanced standing for courses toward a BA, BSc or BHSc degree will be granted in keeping with the program
requirements of these degrees at the discretion of the Dean.

Approval of the transfer request must include an Intent to Register form completed by the dean of the faculty
concerned indicating the courses for which advanced standing is granted, the number and level of courses required
to complete graduation requirements and progression requirements.

CARRIED

S.99-161 Policy on Essay Courses

It was moved by N. Huner, seconded by R. Harris,

That the Policy on Essay Courses be revised as outlined below to indicate that courses which are
not identified as essay courses may require a significant component of coursework in the form of
essay writing.

ESSAY COURSES (S.3366.01, S.3399.01, S.3399.02, S.3686.03, S.94-221, S.96-160a)
Students are encouraged to take an essay course in first year and students in a 3-year BA in Arts, Social Science or
Kinesiology must take a senior essay course in their area of concentration. (See regulations on Area of
Concentration.)

Only those courses designated as essay courses may be used to fulfil this requirement.

Departments must identify essay courses, and the courses will be designated as such in the Calendar. However,
courses which are not identified as essay courses may require a significant component of coursework in the form of
essay writing.

The guidelines for the minimum written assignments refer to the cumulative amount of written work in a course
but excludes written work in examinations.

An essay course must normally involve total written assignments (essays or other appropriate prose composition,
excluding examinations) as follows:

Full course (001 to 099): at least 3000 words

Half course (001 to 099): at least 1500 words

Full course (100 and above): at least 5000 words

Half course (100 and above): at least 2500 words

and must be so structured that the student is required to demonstrate competence in essay writing to pass the
course.

The structure of the essay course must be such that in order to pass the course, the student must exhibit some
minimal level of competence in essay writing and the appropriate level of knowledge of the content of the course.

The term "essay" is to be understood broadly to include many of the reports, reviews, summaries, critiques, and
some laboratory reports that are currently assigned, as well as essays in the strictest sense. The essential point is
that the assignments involve assembling information and argument and presenting it in connected prose.

Depending on the course, the language of the essay may be English, French, or any of the foreign languages, but
artificial and/or machine languages do not meet this requirement.

Coursewide uniformity of designation is a practical necessity. Where a multisectioned course is identified as an
essay course, all sections of that course must include the appropriate essay component.

The alternative of separate courses with different course numbers, differing only in the essay course component (or
lack of it), remains. This is consistent with existing regulations but requires "new course" approval through the
Dean's Office by means of the Deans: Academic Programs (DAP) committee.

International and Comparative Studies 144a/b:
Improving Proficiency in Modern Standard ChineseStudents will increase their proficiency in the following areas of language: pronunciation and tones, listening and
reading comprehension, grammar analysis, and effective oral and written communication. The emphasis will be
placed on a working knowledge of Modern Standard Chinese.
Prerequisite: ICS 024, or ICS 127, or by placement test.

International and Comparative Studies 320E:
Independent ResearchStudents will carry out an advanced and specialized research project. Approval of the program of study must be
obtained in advance in writing from the faculty advisor and the ICS Coordinator before the term in which the
project is initiated.
Prerequisite: Permission of the department.

International and Comparative Studies 321F/G:
Directed StudiesStudents will study topics in depth and carry out original research on a topic not covered in existing course offerings.
Approval of the program of study must be obtained in advance in writing from the faculty advisor and the ICS
Coordinator before the term in which the study is undertaken.
Prerequisite: Permission of the department.

CARRIED

S.99-163 Report on New Undergraduate Award and Prize

SCAPA has approved on behalf of the Senate the terms of reference for the following awards and
prizes, for recommendation to the Board of Governors through the Vice-Chancellor:

That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor,
that Policy 2.22 - Funding of Academic Chairs and Professorships -- be amended as shown in
Exhibit IV, Appendix 2.

CARRIED

S.99-167 The James D. Fleck Professorship in International
Business

It was moved by D.M.R. Bentley, seconded by D. Phillipson,

That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor,
the establishment of The James D. Fleck Professorship in International Business detailed below.

James D. Fleck Professorship in International Business

Purpose
The mission of the Richard Ivey School of Business is to prepare outstanding leaders for today's global business
environment. In pursuit of this mission, Ivey is committed to achieving a place at the forefront of business schools
worldwide -- a goal which entails a truly international vision of all of our degree and executive programs and our
research.

A world-class reputation for excellence depends upon the recruitment of faculty of the caliber to support that
reputation. Building a core of faculty that is second to none in the world is a critical part of the School's strategy to
secure an international reputation as a leading business school.

In recognition of the Ivey Business School's commitment to recruit and support individuals who demonstrate
leadership in international business, the Richard Ivey School of Business is proud to establish, for a term five years,
the James D. Fleck Professorship in International Business.

Appointee
At the time of appointment, the appointee will be a member of the faculty of the Richard Ivey School of Business at
the University of Western Ontario and will have demonstrated specific expertise in the area of international
business. The responsibilities of the appointee will be to develop innovative research and teaching materials to
broaden the dissemination of the School's unique teaching and research programs.

Term
Appointments to The James D. Fleck Professorship in International Business will be for a period of five years.

Selection Committee
The appointee will be recommended by a selection committee constituted as follows: The Dean of the Richard Ivey
School of Business; Chair, Richard Ivey School of Business Advisory Board; a faculty representative.

Funding
Funding for the professorship will be provided by a generous donation of $250,000 from James D. Fleck, HBA 53,
paid at $50,000 per year over five years.

The funding will be used to provide salary support for the incumbent and to support the expenses of research and
case writing. Within these general guidelines, the use of the funds should be as flexible as possible with the proviso
that the incumbent will consult with the Dean of the Business School in determining the exact allocation.

General
The appointee to the professorship will be clearly identified as the James D. Fleck Professor in International
Business in Ivey Business School and University publications, in articles or books published over the term of the
appointment to the professorship, and in relevant letterheads and like material.

The Ivey Business School will endeavour to make the first appointment to the Professorship as early as possible.

That Senate approve and recommend to the Board of Governors, through the Vice-Chancellor,
the establishment of the Ivey Alumni Association/Toronto Faculty Fellowship in Business
Leadership as described below.

Purpose
The mission of the Richard Ivey School of Business is to prepare outstanding leaders for today's global business
environment. In pursuit of this mission, Ivey is committed to achieving a place at the forefront of business schools
world-wide -- a goal which entails a truly international vision in all of our degree and executive programs and our
research.

A world-class reputation for excellence depends upon the recruitment of faculty of the caliber to support that
reputation. Building a core of faculty that is second to none in the world is a critical part of the School's strategy to
secure an international reputation as a leading business school.

In recognition of the Ivey Business School's commitment to recruit and retain outstanding young, talented faculty
from around the world at a time when competition for world-class faculty is at an all time high, the Richard Ivey
School of Business is proud to establish the Ivey Alumni Association/Toronto Faculty Fellowship in Business
Leadership.

Appointee
The appointee will be a member of the faculty of the Richard Ivey School of Business at the University of Western
Ontario. The responsibilities of the appointee will be to develop innovative research in business leadership to
broaden the dissemination of the School's unique teaching and research programs.

Term
Appointments to the Ivey Alumni Association/Toronto Faculty Fellowship in Business Leadership will be for a
period of up to three years.

Selection Committee
A selection committee constituted as follows will recommend the appointee:

The Dean of the Richard Ivey School of Business;

A faculty representative, named by the Dean;

An appointee from the Ivey Alumni Association/Toronto Executive.

Funding
Funding for the Fellowship will be provided by a generous donation of $25,000 annually. At the same time, the
Ivey Alumni Association/Toronto will build an endowment of $500,000 at the Richard Ivey School of Business to
sustain the Fellowship in perpetuity.

The funding will be used to provide salary support for the incumbent and to support the expenses of research in
business leadership. Within these general guidelines, the use of the funds should be as flexible as possible with the
proviso that the incumbent will consult with the Dean of the Business School in determining the exact allocation.

General
The appointee to the Fellowship will be clearly identified as the Ivey Alumni Association/Toronto Faculty
Fellowship in Business Leadership in Ivey Business School and University publications, in articles or books
published over the term of the appointment to the Fellowship and in relevant letterheads and like material.

The Ivey Business School will endeavour to make the first appointment to the Fellowship as early as possible.

CARRIED

S.99-169 SCUP Working Group on Student Financial Data

Senate was informed that the SCUP Working Group on Student Financial Data has been
established to examine available information relevant to these issues and to report annually,
through SCUP to Senate and the Board of Governors. The information provided through SCUP
will contribute to the objective that in all financial matters affecting students at Western, the
University's policies are fair and reasonable. Complete details regarding the objectives,
preliminary activity and composition of the working group can be found in Exhibit IV, pages 5-6.

Dean McMurtry asserted that information from self-report surveys of students regarding socio-economic background is crucial and should not be seen as optional information. He contended
that it is the key issue in the question of accessibility. Professor Singh stated that this information
cannot be demanded and that students have the option not to divulge the information. Dr. Moran
concurred that the SCUP Working Group will seek to obtain that information because of its
significance. He noted that the working document evolved over the course of several SCUP
meetings and further refinement is likely.

S.99-170 Report on New Graduate
Scholarships/Awards/Bursaries

SCUP has approved on behalf of Senate the terms of reference for the following new scholarships,
bursaries, prizes and awards, for recommendation to the Board of Governors through the Vice-Chancellor.