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Google Apps

Jisc carried out due diligence in reviewing the Google Apps for Education (now G Suite) agreement, and highlighted some areas which may warrant further consideration by organisations preparing to use the agreement, to ensure they fully understand their implications and that the contract still meets their requirements.

The Guidance Notes will be sent out to institutions, following sign up to use the amended agreement. They are subject to ongoing review and improvement based on feedback from the HE and FE sectors as well as any changes to legislation, directives and changes to Google's terms and conditions.

A summary of the amendments to the standard Google Apps for Education (G Suite) agreement is available to Jisc customers by sending an email to cloud@jisc.ac.uk.

Please be aware that the Guidance Notes are intended to draw attention to aspects of the Google Apps for Education (G Suite) terms and conditions. The Guidance Notes are not intended as advice and as such we recommend that any institution, prior to the final online registration and implementation, should ensure they are comfortable with the terms of the Google Apps for Education (G Suite) agreement and its application to their institution. Please note that it is the institution that is ultimately responsible for compliance with legal obligations.

This level of rigour on contractual documents normally carries large legal fees. A nominal access fee of £500 per year will be charged to cover some of the costs of providing this service. Organisations who use this service may also use the O365 Jisc-amended agreement at no additional charge.

Group administrators:

The Jisc-amended Google G Suite (previously Google Apps for Education) agreement has been running since Autumn 2013. The guidance note that Jisc provided to subscribing members has been of great assistance to help them decide if Google services were suitable for them.

Google Education Groups (GEGs) are independently run communities of educators who inspire and empower each other to meet the needs of students through technology both in the classroom and beyond. Via face to face meetups and online activities, GEGs provide a way for educators who are passionate about education and technology to meet like minded people and share, learn, and collaborate together.

The Court of Justice of the EU made a judgement recently on 'Safe Harbour' arrangements for the transfer of personal data from the EEA to the USA. Our legal advisers have produceda note about that ruling.

The undertaking that Google has recently made to the UK Information Commissioner's Office (ICO) provides some idea of the complexity of negotiations that have been going on between the company and various European data protection regulators over the past couple of years.

The DfE has issued an advice and information document to assist educational organisations as they move software solutions to the cloud. The document focuses on the Data Protection Act so that people can be made aware of their duties and obligations.

On 13 November, the Regional Support Centre (RSC) London hosted another event in Senate House to build on the success of their event last year. This year, delegates from across our supported sectors and the wider Jisc family were welcomed.