A.I.R. 2017 Annual General Meeting

The 2017 Association of Independent Retirees (A.I.R.) Ltd Annual General Meeting (AGM) will be held on Thursday 16 November 2017 at the Best Western Airport Motel & Convention Centre, 33 Ardlie Street, Attwood Vic 3049 (near Melbourne Airport).

The nomination form for the position of National President is available below. Nominations are due by 15 September 2017. CLOSED.

The AGM will commence at 10.00am, a light lunch will be served, followed by a forum or workshop session which will be held in the afternoon from 1.30pm – 4.00pm. Please communicate with your State Division representative on the Board if there are any matters you would like considered at the AGM. Members in Queensland should communicate with the Secretariat or directly with the National President. Notice of Special Resolutions and other general business must be provided to the National Secretariat by 5pm Monday 2 October 2017. CLOSED.

The meeting agenda and papers will be sent to Delegates by 16 October 2017.

Sue Hart, Executive Officer

National Secretariat

ASSOCIATION OF INDEPENDENT RETIREES (A.I.R.) LIMITED

ACN 102 164 385

NOMINATION FORM

for Office Bearer of the Company

To be elected to the position for a period specified below at the Annual General Meeting of the Company on Thursday, 16 November 2017 commencing at 10.00am.

accept this nomination and agree, if elected, to serve in the capacity of ……………………………………..

Signature of Nominee ………………………………………….…………………… Date …………….………….

Notes:

Please print names clearly under the signatures.

Nominees are asked to provide a short profile (maximum of 100 words), and a passport size photograph for the information of delegates.

This form and associated material is to be returned to the registered office of the Association of Independent Retirees (A.I.R.) Limited: PO Box 329, DEAKIN ACT 2600, by fax: 02 6290 1580, or email: This email address is being protected from spambots. You need JavaScript enabled to view it. by Friday 15 September 2017.

A.I.R. 2017 Annual General Meeting

Each Branch and Division is entitled to send one delegate to this meeting and Branches are urged to send a delegate if at all possible. A delegate, unable to attend, may appoint a proxy and direct that proxy how to vote on issues if the delegate so decides. Members who are not delegates are invited to attend the AGM as observers.

All delegates will be sent a package of information by 17 October 2017 with all relevant information including the Agenda for the meeting, the Minutes of the 2016 AGM, proxy form, standing orders, profiles of candidates for election and any motions and supporting statements to enable discussion at Branches prior to the AGM.

Timeline: Members are advised that the following dates are applicable to 2017 AGM:

Constitutional requirements:

13.1

AGM must be held within five months of the end of the financial year

By cob Wednesday 30 November 2017

10.1

Notice for a General Meeting must be at least 21 days (clear)

By cob Thursday 26 October 2017

13.2(e)

AGM Business: at least 45 days’ notice must be given of any special resolutions and any other general business

By cob Monday 2 October 2017

Rules & Procedures requirements:

2.2

90 days’ notice to members of those positions which will be vacant and for which nominations are called

By cob Friday 18 August 2017

2.3

60 days’ notice for nominations to be lodged

By cob Friday 15 September 2017

2.4

30 days for the list of names of nominations received to be distributed to Divisions, Branches and delegates

Annual Report: The 2016/17 A.I.R. Annual Report will be made available on the A.I.R. website. www.independentretirees.com. All members will be able to access a timely, cost effective and enviroment friendly online Annual Report unless they have elected to receive a printed copy.