Gallery Use Request Form

Gallery Use Request Form

Use this form to request use of the Hays Public Library Gallery space. This form DOES NOT guarantee use of the space. Please wait for an email from a staff member confirming your request.

If you have any questions about use of the Gallery, please contact Samantha Gill at sgill@hayslibrary.org or call the Hays Public Library at (785) 625-9014.

The Library adds all events to the public calendar found at https://hayslibrary.evanced.info/signup/Calendar. The Library does not do any outside promotion, press releases, etc. unless provided by the individual or organization. Prior to use of the space, Library Administration reserves the right to review any materials that will be used during the event. All events in the Gallery must be open to the general public.

The Library Director reserves the right to deny requests if they violate policy.

Group/Organization

Has this group used the Gallery before?YesNo

Name of person requesting use of space

Phone Number

Email Address

Hays Public Library card number (A card in good standing is required to reserve the space.)

Date Requested

Time Requested (3 hour maximum)

Purpose

Have Public Performance Rights been obtained?YesNo

Estimate number of attendees

Requested setup (tables/chairs arrangement, Library equipment needed)

Will food or beverages be served? (Kitchen area must be returned to its prior condition at the time the event ends, before the library closes.)YesNo

I, as an individual or a representative of a group or organization, accept responsibility for any damage or loss of library equipment incurred to the Library as result of use of library meeting space. I am also attesting that I have read the Library’s Gallery Use Policy and agree to abide by all terms and conditions stated therein.