What we do

Project Management

As Project Managers we are passionate about leading successful change solutions for our clients through the effective and efficient management of resources. Key to achieving smooth project delivery is our ability to listen to our clients to fully understand their requirements.

Project Delivery Plan

From the outset of a project we work with our clients to better understand the outcomes of their project. Once this is understood we carefully plan and develop a procurement strategy which includes the appropriate form of consultant appointment documents, construction contracts, trade contracts and warranty documentation that supports these desired outcomes, reduces risk, and maximises project value.

Design Management

We recognise a key element of project success is through the management and co-ordination of the professional design and consultant team. Vitruvius is experienced in utilising various project management tools to deliver a collaborative and fully integrated design solution.

Risk & Opportunity Management

Risks, issues and delays derail a project and impact upon successful completion. We manage the risk on behalf of our client through risk integration, using it as an opportunity to create a framework for project innovation. Our approach is to implement a series of risk assessment methodologies throughout a project's lifecycle, facilitating real time decision making and quality control, safeguarding project cost and time deliverables.

Programme Management

Acting as programme manager, Vitruvius will take the responsibility for co-ordinating a projects outputs and capabilities, in order to deliver project benefits. We provide a structured framework to co-ordinate, communicate, align, manage and control the activities, to aid successful delivery. Our approach to programme management is to provide our clients with proactive monitoring of progress, resolving issues and initiating appropriate corrective action where required.

Tender Management & Negotiation

Our approach to tender management is to fully consider the desired outcome of the project before you procure. We will support our clients in developing the right procurement strategy and setting a solid foundation of comprehensive planning and robust management. This includes advising and co-ordinating the development of appropriate tender documentation, pre-qualification and short listing of building contractors, managing the clarification process and qualifying tenders. Using our vast experience and knowledge of the built environment, we support our clients in achieving best value outcomes.

Other Professional Services Include:

Bid Management

CDM Advice

Consultant Appointment & Procurement

Feasibility Studies & Master Planning

Site Investigations & Planning

Technical Advice

Employers Agent

Each project is unique but by assembling the right team from the outset and applying tried and tested management techniques to an effective Project Delivery Plan we are able to manage project risk, cost, time and quality. This ensures client satisfaction throughout. Good project management requires teamwork, but it also demands leadership.

Being involved early on necessitates a strong and effective sense of order creating a structured, positive environment in which every member of the project team can deliver the best result.

We take responsibility for the overall project delivery and remain part of our client's team at all times, from inception through to completion and handover. Utilising our vast experience and knowledge of the built environment, we are committed to providing the very best advice, leadership, and combination of integrated management and co-ordination techniques.

We strive to ensure clients’ expectations are exceeded and that every process during a project is managed efficiently and logically to the required health & safety standards and meeting the agreed cost, quality and time parameters.

COLLABORATIVE, ENTREPRENEURIAL, FOCUSSED, INNOVATIVE, PROFESSIONAL

We can help at any stage

Strategic Definition

Stage 0:

Strategic Definition

Vitruvius will work with you to identify your business objectives, create a strategic brief and other core project requirements.

We start putting together initial considerations for a tailored project team, establish a project programme, discuss planning pre-application and draw up sub-contractor contracts.

Project status: Strategic Definition

Preparation & Brief

Stage 1:

Preparation & Brief

Vitruvius supports you with developing project objectives, including quality objectives and project outcomes, sustainability aspirations, project budget and develop an initial project brief. We can also undertake feasibility studies and review all site information.

At this stage we would also prepare a project roles table and contractual tree and continue assembling the project team and Architect. We would also start to look at handover strategy and risk assessments.

Project status: Preparation & Brief

Concept Design

Stage 2:

Concept Design

Vitruvius manages and co-ordinates concept designs including outline proposals for structural design and building services systems. We outline specifications and draft preliminary cost information along with relevant project strategies in accordance with the design programme, agree alterations to brief and issue final project brief.

At this point we also prepare sustainability, maintenance, operational and health & safety strategies and review the handover strategy and risk assessments. Planning applications are usually made at this point.

Project status: Concept Design

Prepare Developed Design

Stage 3:

Prepare Developed Design

Working with the architectural team, we manage the development of the design and coordinate and update proposals for structural design, building services systems, outline specifications, cost information and project strategies in accordance with the design programme. Ensuring everything is scheduled on time and to plan.

Project status: Prepare Developed Design

Technical Design

Stage 4:

Technical Design

We ensure the technical design sits in accordance with the design responsibility matrix and project strategies and includes all architectural, structural and building services information, specialist subcontractor design and specifications, in accordance with Design Programme.

We lead in the preparation and submission of building regulations and any other third party submissions, whilst reviewing and updating the project execution plan, construction strategy and updating the health & safety strategy.

Project status: Technical Design

Construction

Stage 5:

Construction

We co-ordinate and oversee any offsite manufacturing and onsite construction in accordance with the construction programme and assist with the resolution of any design queries that might arise on site.

We prepare and administer the building contract, undertake regular site inspections and constantly review progress and costs.

At this stage we would review and update the sustainability strategy and the handover strategy, including agreement of information required for commissioning, training, handover, asset management, future monitoring and maintenance and ongoing compilation of ‘As-constructed’ information.

We would also update construction and health and safety strategies.

Project status: Construction

Handover & Close

Stage 6:

Handover & Close

We initiate the handover of building and conclusion and administration of the building contracts. Carry out activities listed in Handover Strategy including feedback for use during the future life of the building or on future projects. Update project information as required.

Project status: Handover & Close

In Use

Stage 7:

In Use

Activities listed in the handover strategy are concluded, including post-occupancy evaluation, review of project performance, project outcomes and any research and development aspects.

We update project information, as required, in response to ongoing client feedback until the end of the building’s life.

Project status: In Use

The RIBA Plan of Work 2013 organises the process of briefing, designing, constructing, maintaining, operating and using building projects into a number of key stages. The content of stages may vary or overlap to suit specific project requirements. Vitruvius utilise The RIBA Plan of Work 2013 as guidance for the preparation of detailed professional services contracts and building contracts.

Commercial management of a multi million pound site in the centre of Cheltenham

Development of a site situated in the heart of Cheltenham into luxury homes and retail units.

Professional and helpful at every stage. Gave us personal attention throughout, always followed up with phone calls and guided us through every stage.