School of Physical Education and Athletics

EVALUATION AND PROMOTION

Success in the undergraduate degree programmes depends on meeting the requirements of both
academic terms and work terms. A student of physical education should be able to obtain a work
term position through the job competition for each work term. Employers are only likely to offer
positions to students who can demonstrate the academic and personal qualities which fit them for
the work concerned. Students must be able to communicate effectively when applying for
positions and as required during the work term. Some assistance in the strengthening of
communication skills is available for all students.

1) The Academic Council of the School constitutes the examining body for all physical education
evaluations. The standing of every student will be assessed at the end of each academic term and
at the end of each work term by the Committee on Undergraduate Studies which will then make
its recommendations to Academic Council. The decisions of the Academic Council will be
issued to individual students by mail and will be forwarded to the Registrar.

2) Students have the right to appeal any decision made by the School in regard to their
promotion. Any such appeal must be made in writing to the Chair of the Committee on
Undergraduate Studies of the School, within one month of the issue of results by the Academic
Council.

3) To be promoted a student must, in addition to obtaining the requisite marks and average,
complete and deliver all laboratory, project work, and work reports as required.

4) The Academic Council of the School may promote a student notwithstanding promotion
requirements given below. A decision of this nature will be made only for reasons acceptable to
Academic Council and in the case of a student thought likely to succeed in future terms.

5) Students to whom promotion is denied are no longer in the Bachelor of Physical Education
(Co-operative) or Bachelor of Recreation (Co-operative) programmes. Subject to regulations 12,
13 and 20, such students may be permitted to repeat unsuccessful terms. Those wishing to do so
must apply for re-admission in accordance with the School and University re-admission
regulations.

6) A student's status at the end of each academic term will be in one of the following three
categories:

a) Clear promotion - requires an overall average of at least 60% with a mark of at least 60% in all
Physical Education and Recreation courses, and at least 50% in all non-Physical Education and
non-Recreation courses.

b) Probationary promotion - requires an overall average of at least 60%, with at least 50% in all
courses, and at most one Physical Education or Recreation course mark below 60%.

c) Probationary (A) promotion-failure to successfully complete the required components of the
activities course in a given semester, upon the recommendation of the course
instructor/coordinator and/or the Committee on Undergraduate Studies.

d) Promotion Denied - if none of the above sets of criteria is satisfied.

7) A student who has a clear promotion can proceed to the next term in the programme.

8) A student with a probationary promotion at the end of Academic Term 1 may be permitted to
enter Academic Term 2 with no conditions other than those of clause 11 which must be met by
the end of Academic Term 2.

9) A student with a probationary promotion from Academic Terms 2 to 5 will continue to the
subsequent work term under the condition that entry into the next academic term is not allowed
until the student's status is transferred to a clear promotion under conditions outlined in clause
11.

10) A student with a probationary promotion or promotion denied at the end of Academic Term 6
for Bachelor of Physical Education (Co-operative), Academic Term 7 for Bachelor of Physical
Education Honours (Co-operative), Bachelor of Recreation (Co-operative), and Bachelor of
Recreation Honours (Co-operative) will not be recommended for graduation until the student's
status is changed to that of a clear promotion.

11) A student with a probationary (A) promotion in any semester will be permitted to enter
subsequent semesters but will not receive a grade for that activities course until the outstanding
items have been successfully completed. Academic Council will grant this status, taking into
account the specific factors involved in each case. This status is not automatic, as failure to
successfully complete all requirements of an activities course would normally result in a failing
grade.

12) Transfer from a probationary promotion to a clear promotion will entail satisfying the School
that the student is competent in the subject of the Physical Education course in which the student
has failed to achieve 60%. This will normally entail re-examination, upon which the student will
be declared to have passed or failed a test of competency in the subject concerned, without the
assignment of a numerical grade on the test. Re-examination may be written, oral, practical or a
combination of formats.

A re-examination will be at a time determined by the School. Failure to submit to the
re-examination or failure in the re-examination will result in denial of promotion.

Remedial studies, including courses, may be recommended to be completed before
re-examination.

In the case of probationary (A) status, the student shall successfully complete the missing course
components before graduation.

13) Students denied promotion may seek to be re-admitted to the programme, after two
semesters. Re-admission will normally be into the term which the student failed. Students will be
required to repeat all professional courses in which they obtained less than a grade of 60% in that
term. A non-Physical Education or non-Recreation elective course may be replaced by a course
acceptable in the student's programme.

Where students have successfully completed (60%) in all professional courses but failed a
non-Physical Education or non-Recreation elective course, they may be readmitted into the next
work term of their programme.

14) A student shall be permitted only one re-admission to the Bachelor of Physical Education
(Co-operative) or Bachelor of Recreation (Co-operative) programme.

15) Students may be required to withdraw from their programme at any time, if, in the opinion of
the School, they are unlikely to profit from continued attendance.

16) Successful completion of the work term requirements is a prerequisite to graduation. The
dates for starting and finishing each work term are shown in the University Diary.

17) A competition for work term employment is organized by the School of Physical Education
and Athletics. Students may request interviews for up to 12 jobs offered in the competition.
Students give permission to the School of Physical Education and Athletics to supply their
resume to potential employers.

18) Students may obtain their work term jobs outside the competition. Such jobs must be
confirmed by letter from the employer and be approved by the School of Physical Education and
Athletics on or before the official first day of the work term as outlined in the University Diary.

19) A Work Report must be submitted each work term on some phase of the student's current
employment. This report must be approved by the employer and be submitted to the School of
Physical Education and Athletics on or before the deadline date shown in the University Diary.
Evidence of the student's ability to gather material relating to the job, analyze it effectively and
present it in a clear, logical and concise form, will be required in the report. Late reports will not
be evaluated, unless prior permission for a late report has been given by the School of Physical
Education and Athletics.

20) The overall evaluation of the work term is the responsibility of the School of Physical
Education and Athletics.

Two components are considered in work term evaluation: on-the-job performance and the Work
Report. Each component is evaluated separately.

Evaluation of the work term will result in the assignment of one of the following promotion
recommendations:

a) PASS WITH DISTINCTION: Indicates excellent performance in both the work report and
work performance. The student is commended for his/her outstanding performance in each of the
required components; pass with distinction has been awarded to each of the work report and
work performance.

b) PASS: Indicates that performance meets expectations in both the work report and work
performance. The student fully meets the requirements of a passing work report and completely
satisfactory work term performance.

c) FAIL: Indicates failing performance in the work report and/or work performance.

For promotion from the work term, a student must obtain PASS WITH DISTINCTION or PASS.

On-the-job performance is assessed by the Programme Manager or a delegate using information
gathered during the work term and input from the employer towards the end of the work term.
Formal written documentation from the employer is sought.

The Work Report is evaluated by the Programme Manager or delegate. If an employer designates
a report to be of a confidential nature, both employer and Programme Manager must agree as to
the method to protect the confidentiality of such a report before the report may be accepted for
evaluation.

21) If a student fails to achieve promotion from a work term, the student will be required to
withdraw from the programme and may be considered for re-admission after the lapse of two
semesters, at which time the student will be required to complete a further work term with
satisfactory performance before being admitted to any further academic term in the School.

A given work term may be repeated only once, and not more than two work terms may be
repeated in the entire programme.

Notwithstanding the above, a student who does not achieve promotion and who in the opinion of
the School can benefit from a remedial programme, may be permitted an extension of time not to
exceed the end of the Regular Registration Period of the subsequent semester to complete the
requirements of the work term.

22) Students registered for work terms do not require permission to register for as many as six
credit hours in addition to the work term, although they are advised to consult their faculty
advisor.

23) Students are not permitted to drop work terms without prior approval of the Committee on
Undergraduate Studies upon the recommendation of the Programme Manager. Students who
drop a work term without permission, or who fail to honour an agreement to work with an
employer, or who conduct themselves in such a manner as to cause their discharge from the job,
will normally be awarded a failing grade for that work term. Permission to drop a work term does
not constitute a waiver of degree requirements, and students who have obtained such permission
must complete an approved work term in lieu of the one dropped.

NOTE: Students should also refer to the General Regulations of the University.

24) Students who receive clear promotion from an academic term but who then experience an
interruption in the continuation of their programme, must re-pass the fitness continuation test
before proceeding to the next academic term in the programme.