Vancouver CommunityNet
Minutes of Board Meeting
May 19, 1998
Present: Greg Sturk, Larry Kuehn, Richard Songhurst, Sujay Nazareth,
Robert Sanzalone, Darlene McBain, Margaret Coates, Keith Kan, Lyle Gardner.
Staff: Carolyn Nantais, Jason Currell, Peter Royce.
1. Agenda.
M/S/C That the agenda be adopted.
2. Minutes.
M/S/C That the minutes of the April 21, 1998, meeting be approved.
3. Reports.
Staff reported on current activities, including setup of new office
procedures, the Net98 conference, two new office computers, a new main box,
increase in the number of phone lines, two summer students to work with
VCN, several grant projects, and the search for phone line sponsors. Staff
and board members reported on the BCCNA conference.
The consultation process will begin on May 26 at 5:45 at the Heritage Hall
on Main and 15th.
4. Cash position.
The cash balance was reported at $56,708.65.
M/S/C That the budget and spreadsheet of projected revenue and expenditures
be reviewed with a report for the next board meeting.
5. Current projects.
A. Office procedures.
M/S/C That the VCN policy for handling cheques and cash shall be:
1) A system of Double Custody will be ahered to in all mail processing and
bank deposit preparation.
2) The Double Custody will include at least one staff member or a
designated board member.
It was agreed that the "New Procedures for Incoming Mail and Donation
Processing" were accepted in principle.
B. System security policy.
A draft policy was discussed and referred for further work, for
recommendation to the next meeting.
6. Rural access-BCCNA intervention at CRTC.
It was agreed that VCN supports the BCCNA intervening at the CRTC in
support of improved rural access to the Internet.
7. Announcements.
A planning meeting will be held on May 26 at 5:45.