The Gazelles Cross Country 2018 Registration Form

Outside of Registration Coaching Fees, the following fees are the responsibility of the athlete and/or family:

Association membership fees (Athletics Ontario Fees could range in the amount of $40 to $65 approximately or Minor Track Association Fee $15). Payment due upon registration based on athlete category and applicable association). The purposed of these fees is for the Athletes to be able to compete in Provincial or National Meets.

Meet fees (payment due prior to meets and based on athlete category and events).

Travel expenses to meets.

Other equipment and clothing required for the Athlete.

The other policies related to The Gazelles Cross Country Club can be seen in our Vision Policy Statement.

For liability purposes, registration forms and all waivers must be completed and Registration Coaching Fees must be paid prior to commencement of training.

All meet fees must also be paid prior to commencement of the meet.

General Family Information:

Parent/Guardian Name:

Email:

Cell Phone:

Address:

City & Postal Code:

Athlete Information (Athlete 1):

First and Last Name:

Gender: (Male/Female)

Date of Birth

DAY

MONTH

YEAR

School Grade:

Cell Phone & Email (Optional):

Athlete Information (Athlete 2):

First and Last Name:

Gender: (Male/Female)

Date of Birth

DAY

MONTH

YEAR

School Grade:

Cell Phone & Email (Optional):

Client Health Questionnaire

All information received on this form will be treated as strictly confidential. Please fill out completely and accurately. This information is
essential to helping us develop a program that addresses your child’s goals and interests and is safe and effective.

General

(2) Does your child/ward have any other relevant medical condition that will require modification of the program? YesNo

If yes, please explain:

Should it become necessary for my child/ward to have medical care, I hereby give the coach permission to use her/his best judgment in obtaining the best of such service for my child/ward. I also understand that in the event of such illness or accident, I will be notified as
soon as possible.

Waiver Release and Indemnity

IN CONSIDERATION of the acceptance of my application and the permission to participate as an entrant of membership, practice, competition, or any other event as part of The Gazelles XC Club and Running For Your Life Inc., during the season for which I am registered, I, for myself, my heirs, executors, administrators, successors and assigns HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE The

Gazelles XC Club, Running For Your Life Inc., Athletics Ontario, Minor Track Association (MTA) and all other associations, sanctioning bodies and sponsoring companies, and all other agents, officials, servants, contractors, representatives, successors and assigns OF AND FROM ANY AND ALL CLAIMS, demands, damages, costs, expenses, actions and causes of actions, where in law or equity, in respect of death, injury, loss or damage to my person or property, HOWEVER CAUSED arising or to arise by reason of my participation in said, whether as a spectator, participant, competitor or otherwise; whether prior to, during or subsequent to any such event and NOTHWITHSTANDING that some may have contributed to or occasioned by the negligence of any of the aforesaid. I FURTHER UNDERTAKE TO HOLD AND SAVE HARMLESS AND AGREE TO

INDEMNIFY all of the aforesaid from and against any and all liability incurred by any or all of them arising as a result of, or in any way connected with my participation in the said event. By submitting this entry, I acknowledge having read, understood and agreed to the above waiver, release and indemnity. I warrant that I am physically fit to participate as a member of The Gazelles Track and Field Club.

Release Form for Media Recording

I, the undersigned, do hereby consent and agree that Running for Your Life, its employees, or agents have the right to take photographs, videotape, or digital recordings of me while training with Running for Your Life and to use these in any and all media, now or hereafter known, and exclusively for the purpose of a video and/or picture displaying activities, training, coaching, mentoring and testimonials. I further consent that my name and identity may be revealed therein or by descriptive text or commentary.

I do hereby release to Running for Your Life Inc., its agents, and employees all rights to exhibit this work in print and electronic form publicly or privately and to market. I waive any rights, claims, or interest I may have to control the use of my identity or likeness in whatever media used.

I understand that there will be no financial or other remuneration for recording me, either for initial or subsequent transmission or playback.

I also understand that Running for Your Life Inc., is not responsible for any expense or liability incurred as a result of my participation in this recording, including medical expenses due to any sickness or injury incurred as a result.

POWER OF ATTORNEY for use in 2018:

(The Power of Attorney is used to allow you, the Donor (either athlete or parent/guardian of athlete), to appoint a representative to be your attorney and to sign Athletics Ontario & Minor Track Association entry forms, waivers etc. on your behalf)

I appoint all or any Staff and/or Gazelle Coach of Running For Your Life Sports Performance Group / The Gazelles, jointly and severally, to be my attorney(s) in accordance with the Powers of Attorney Act and to do on my behalf anything that I can lawfully do by an Attorney.

This power of attorney is subject to the following conditions and restrictions: This Power of Attorney shall only apply to enable my said attorney(s) to execute such entry forms, waivers and other documents as may be required to permit me or the Athlete named above to participate in any event sponsored or sanctioned by Athletics Ontario & Minor Track Association during the /2018 calendar years commencing January 1st 2018 ending on August 31st, 2018.

I hereby acknowledge that by signing such entry forms, waivers and other documents that my attorney(s) may WAIVE ANY AND ALL CLAIMS that I, the Athlete Named Above, my heirs, executors, administrators, successors and assigns may have against The Gazelles XC Club, Running For Your Life Inc., Athletics Ontario & Minor Track Association and its respective agents, officials, employees, contractors, representatives, successors and assigns with regard to ANY demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWSOEVER CAUSED arising or to arise by reason of my participation or the participation of the Athlete Named Above in any Gazelles Track & Field, Running For Your Life Inc., Athletics Ontario & Minor Track Association sponsored or sanctioned event in the said 2018 calendar year, whether prior to, during or subsequent to any such event and NOTWITHSTANDING that same may have been contributed to or occasioned by the NEGLIGENCE of any of the aforesaid.

I represent that I am at least 18 years of age, have read and understand the foregoing statements of Waiver, Media Releases and Power of Attorney above and am competent to execute this agreement.I am the parent and/or legal guardian of the child being filmed and understand the foregoing statements of Waiver, Media Releases and Power of Attorney above, and am competent to execute this agreement

The above fees do not include Indoor Venue Rental Fees for the Indoor Season. Indoor Fees are typically $25 a month/$125 Total for Grade 6 and under members, $35 a month/$175 Total for Grade 7 – 8 members and $40 a month/$200 Total for Grade 9 and above members based 5 months of indoor venue use. These estimates are subject to change based on venue costs. Fundraising initiatives will be used to help subsidize venue fees.

*Meet Fees will be handled separately from Registration Fees. Meet fees are the responsibility of the athlete and/or parent.

!Please keep in mind each Season (Indoor & Outdoor) have their own separate fee.

New Members will receive a Team Singlet and T-Shirt as part of the Registration fee as well as Track Suit.

There is a 10% discount if full year (Indoor + Outdoor Season) is paid at the beginning of season in September and if siblings join. Tax Receipts will be provided in January of the following year.

Membership Fees For Returning Members

Category

Age Group

Coaching Fee

Association Membership Fees

Track Suit

Total (HST Included)!

Minor

7 – 14

$435.05

$15

$0.00

$450.05

Midget

15

$463.30

$55

$0.00

$518.30

Youth

16-17

$463.30

$60

$0.00

$523.30

Junior

18-19

$463.30

$80

$0.00

$543.30

Senior

20-29

$576.30

$80

$0.00

$656.30

Master

30+

$452

$50

$0.00

$502

The above fees do not include Indoor Venue Rental Fees for the Indoor Season. Indoor Fees are typically $25 a month/$125 Total for Grade 6 and under members, $35 a month/$175 Total for Grade 7 – 8 members and $40 a month/$200 Total for Grade 9 and above members based on 5 months indoor venue use. These estimates are subject to change based on venue costs. Fundraising initiatives will be used to help subsidize venue fees.

*Meet Fees will be handled separately from Registration Fees. Meet fees are the responsibility of the athlete and/or parent.

!Please keep in mind each Season (Indoor & Outdoor) have their own separate fee.

It is assumed Returning Members already have the Track Suit and are members of their age related Track & Field Associated Governing Body. If not this additional association fee will be added from the chart above.

There is a 10% discount if full year (Indoor + Outdoor Season) is paid at the beginning of season in September and if siblings join.
Tax Receipts will be provided in January of the following year.

The Gazelles Vision Statement & Policies

The Gazelles Track & Field Club Vision Statement

From putting Athlete experience first, to coaching, to integrated support services, to ed- ucation – The Gazelles Track & Field Club strives to provide an environment in which all Track and Field athletes can grow, develop and flourish.

The Gazelles Track & Field Club Core Value

The Gazelles Track & Field Club is a club that is founded on key values and principals. It is our mission to raise and empower the young people amongst us to embrace these vir- tues in all they do. It is also our expectation that all of our Coaches, Members and Par- ents will also embrace these values and embody them in their support of our Athletes.

We value Integrity – Telling the truth to oneself and believing in doing what is right. We expect our members to be Honorable in all they do. To be Positive and Forthright. We expect our members to be Kind, Genuine and Empathetic. To be Compassionate, Accepting and Tolerant of one another. To have the Courage and Determination to take on the challenges that lay ahead. We expect our members to have Perseverance, Trust and Vision when times get challenging.

Our PURPOSE is to help to shape the talents of ALL of our athletes in the Gazelle Track & Field Club – building championship performers. As part of this overarching aim, we are committed to an education program which nurtures and develops both ath- letes and coaches within our sport, assuring professionalism and continued growth at all levels of athletic development.

Our sport is one of the very best sports around. It deserves a commitment on all levels to bring Track & Field back to it’s notoriety. The Gazelles Track & Field Program spe- cializes in maximizing the potential of its club members on and off the competition field. To accomplish this feat, it is our priority to put the needs of our Athletes and Members first. We believe in equal opportunity and equal treatment of all its members. We believe that the sport of Track & Field is a global phenomenon that originates in the cultivation of local talent. Not every member will win a gold medal but every member has the ability to perform at their very best through smart training and developing a passion for the sport.

We acknowledge the high importance of parents being involved in their children’s sport- ing lives and we welcome this involvement with open arms. With that being said the Vi- sion Statement and Principles outlined below are elements that we believe will help The Gazelles Track & Field Club Program become the very best program for each and every Athlete.

The Gazelles Track & Field Club Beliefs

We train our Athletes with very specific training elements that include biome- chanical assessment, endurance, speed and fitness training and last but not least, mental strategies.

We believe that our training style is the very best and will benefit in the develop- ment of each Gazelle Athlete. We aim for each and every Gazelle Athlete to thrive and grow within our Training Program. For these reasons, it is also very im- portant that each Athlete be surrounded and supported by like-minded experi- ences and teachings on and off the track.

We believe in the Student-Athlete Discipline. This is a relationship between aca- demics and athletics. It’s important that your Gazelle Athlete keep their grades at a level that will help them to be successful in the class room.

We believe that a Healthy Gazelle is a happy Gazelle. This means maintaining a healthy lifestyle that includes proper diet and avoiding physical injuries. Regu- larly scheduled maintenance therapy (Physiotherapy, Massage etc.) is paramount to achieving performance success.

We believe the Gazelles should all get along and be friends. No Gazelle Athlete should feel uncomfortable coming to practice.

We believe in a culture that nurtures hard work and training but also one where Athletes can have fun and be social. Too much Track & Field makes an unhappy Gazelle.The Gazelles Track & Field Club Training and Practice Expectations:The purpose of Track & Field Practice is to get better at your discipline. To achieve this, your Gazelle Athlete must have a level of maturity and independence to be responsible for their actions. These actions include respecting the Coaches and Staff of
RFYL and taking accountability for their own training.

Track & Field practice is MANDATORY. If your Gazelle Athlete consistently misses practice, they will not be allowed to compete and their membership maybe be revoked. Absence from practices should be communicated to coaching staff on an on-going basis.

Grade 6 and below are required to train 2X a week.

Grade 7 and Grade 8 are required to train 3X a week.

High School and above are required to train 3X a week as well as attend Strength and Weight Training. Some High School Athletes may be required to train an additional 4th day.

In order to improve your Athlete’s Performance, it is important to understand that Coaches and Athletes must work together in a partnership. It is our aim to work with your Athlete in our fullest capacity to achieve their maximized poten- tial. Both parent and Gazelle Athletes must understand this partnership.

• Athletes should come to practice with a good attitude and ready to work. Athletes should have all necessary clothing and shoes and be ready to start on time.

Athletes are responsible to show focus and perfect effort at all Gazelle Practices and Meets. Athletes will not be distracted or inattentive at Gazelle practices and will show the intensity and focus required during all Gazelle workouts. Athletes are also responsible to seek feedback from Head Coaches or associated coaches for continuous improvement and technical/mechanical improvements in regards to the Athlete’s form during the Gazelle practices.

The Athlete commits to working with Coaches and implement correction and me- chanical changes necessary for improvement.

The Athlete agrees to follow the direction of all Coaches as well as commit and perform the Warm Up, Workout, Warm Down and post-workout exercises with- out fault.

Athletes who skip warm-up/warm down drills or lack the necessary discipline and focus at practice will be warned once and then sent home. Should such be- havior continue, the athlete will be suspended from practice as deemed necessary by Coaches. NO REFUNDS will be issued for athletes suspended from practice.

It’s important that your Gazelle Athlete arrive on time to practice. Athletes should arrive 15 minutes prior to the start of practice dressed and ready to train. When your Athlete is late it disrupts the flow of practice. If there is an issue get- ting to practice on time we will try to assist with carpooling. Consistent unex- plained lateness may result in Athletes sitting out during practice.

Gazelle Athletes train as a group to promote friendly competition and form strong bonds. Athletes are expected to remain as a group during training prac- tices and meets and are not to go sit with their parents.

Cell phones are not allowed at practice or at competition. If an Athlete needs to contact their parents the staff will facilitate this.

The Gazelles Track & Field Club Meet Expectations:

It is expected that ALL Gazelles will compete at meets. Head Coaches along with input from other coaches will be the only ones to determine Gazelle meet eligibil- ity and races for your Athlete.

For your Athlete to be eligible to compete it’s mandatory that they are in full Ga- zelle uniform (Gazelle Shirt, Competition Singlet and Full Track & Field Suit).

It’s important to arrive to meet competitions on time. Having a proper warm up at competition correlates to better performance for your Gazelle.

If your Gazelle Athlete is registered to compete at a meet and decides not to com- pete other than reasons of an emergency nature, there will be a $20 administra- tive fee charged per event. There’s a lot of administration work that goes into competition registration. Parents will also be responsible for all missed meet fees.

Athletes should come to meets fully fueled and ready. They will need to bring wa- ter, snacks and/or lunch if required for long meets.

Athletes will be required to stay with their team during the meet and compete in the events they have been registered for. Athletes leaving a meet without talking to coaches may run the risk of not competing at the next meet.

Membership fees which include Coaching fees, Gazelle Uniform, Association Membership Fees and Venue fees* (Indoor Season only*). Fees are due in full at the beginning of the season. Membership fees include training/coaching of your Athlete for the duration of the season. New Members will receive a competition singlet and T-Shirt. VENUE FEES ARE NOT PART OF THE MEMBERSHIP FEES AND ARE THE SOLE RESPONSIBILTY OF THE MEMBERS.

Track & Field is the one of the most affordable sports. If a payment plan option is needed postdated cheques must be provided and a payment plan schedule will be provided by the Gazelle Administration.

If payments are not made on time in the option outlined above, we will not be able to train your Gazelle Athlete until the balance is settled.

DO NOT drop off your Athlete at practice and leave if payment or payment ar- rangements have not been made. Your Athlete will have to sit out from training and we will need to contact you to come pick up your Athlete.

Venue Fees for Indoor Season cover the use and rental of indoor training track facilities. Payment for these fees are not included in the Membership Registra- tion fee chart and are the responsibility of each members and must be paid in or- der for your Athlete to be able to have access to the indoor facility.

Meet Fees should be paid in advance of meets or on the day of meet. It is the par- ents’ and athletes’ responsibility to ensure payment is made or else your Athlete may not compete in the meet.

For out of town meets where hotels maybe required, it is the responsibility of par- ents to book and pay for their Athletes’ hotel. We will make efforts to block off and reserve rooms at one hotel for easier booking and communicate this to par- ents in order to allow for sharing of rooms should this be required to keep costs down.

The Gazelles Track & Field Club Gazelle Parents/Members Expectations:

It’s the parent(s) job to motivate your Gazelle Athlete off the track. We believe champions are built behind closed doors. This means ensuring and supporting your Athlete to do their training regimen instructed by the Coaches if required at home.

In the Gazelle Track and Field Program we want to establish good communica- tion and a positive environment for all. We will not accept any members speak- ing unfavorably, spreading gossip or trying to disparage or vilify ANY members of our club, including Athletes, Coaches and all members associated with the Ga- zelle Track & Field Program. If such offence has been found, the members in question will be spoken to and/or removed from the Club.

It is the strict responsibility of the Gazelle Coaches to coach your Athlete. We ex- pect parents to trust the process and be patient with Athlete development. Par- ents and members are strictly prohibited to add extra workouts and/or facilitate extra coaching of their athlete either by themselves or by other coaches. The Ga- zelle Coaching Staff will not entertain Parents/Members or Athletes questioning prescribed workouts or training. Parents are expected to be supportive of their Athlete in their quest for personal development.

It is imperative that parents/Athletes communicate with Gazelle Coaches on training/practice and meet absences. Consistently missed practices will result in your Athlete not being able to participate at meets and their membership may be revoked.

The Gazelles Track & Field Club Fundraising Expectations:

Fundraising participation is mandatory for The Gazelles Track and Field Program to continue to grow as we strive to raise funds through various fundraising means and methods that will aid the club members.

If parents do not wish to participate in Fundraising, they can opt out of the Fund- raising and pay a flat amount of $100 per Athlete at the beginning of the Gazelle training per season.

If parents/Athletes do not participate in Fundraising and do not opt out of the Fundraising by paying the above fee, their Gazelle Athlete fundraising benefit and training will be adjusted accordingly.

Performance Incentives for Exceptional Results & Other RFYL Programs

Gazelle Performance Incentive Program

Our Gazelle Performance Incentive Program is designed to reward exceptional Athletes who show outstanding results in their Track & Field performances.

It is our hope to reward these Athletes with financial incentives and promotional materials/clothing to support Athletes who strive for excellence and high performances.

This program is geared specifically towards Athletes who meet the following criteria:

Exceptional results and consistent performances at meets

Participation at High Level Provincial, National and International Competitions

We also aim to recognize Gazelle Athletes who conduct themselves in a professional leadership role, show outstanding character and competitive drive and exhibit extreme focus and discipline at all Gazelle practices and meets.

The Student – Athlete RFYL Scholarship Program

This program is designed to help parents and Student – Athletes walk thru the maze of information so that the path of Post High School Education and Athletic Competition is clear. The program puts the Student – Athletes in front of potential Schools so the the Student – Athletes have the highest chance of being discovered by potential schools. Our mission is to help parents and Student – Athletes make the best decision in choosing a school that fits their individual Athletic and Scholarly needs.