Minutes of April 11, 2001 meeting

Agenda

Announcements

Other Business

Collection Management Manual

Round Robin

Action List

ANNOUNCEMENTS

Penny will be working at LSM generally Tues-Thurs, at Douglass Mon & Fri. -There is a possibility that
the Water Emergency Demonstration will be posted on the RUL web pages. -During intercession a one day
perservation workshop, "To Outwit Time: Preservation Technologies to Deal w/Brittle Paper" is being
offered at two locations; Madison Public Library in Madison, NJ (5/23) or Camden County Library (5/24).
Penny is exploring the possibility of group members attending.

Some of the units/branches are not reporting their statistics online. Penny will compose a memo to send
out as a reminder.

OTHER BUSINESS

The possibility that In-Process books be recognized as a Collection Management responsibility was
discussed. The group concluded that by and large, it is a Collection Management issue. As most, if not
all, units/branches work at this task, the info. should be added to the on-line statistics. Rob will work
on adding an In-Process column to the online worksheet.

It has been noted that there has been an increase of food and beverages being brought in and openly
consumed in the libraries. This is a concern of the group in terms of negatively impacting on the
collections. A group memo will be drafted by Penny and sent to RUL Administration expressing our
concerns. In an attempt to alleviate the problem, the CMFG will join with BSFM FG in as a possible joint
effort to address the situation.

As many group members where not in the CMFG when the original site tours were conducted, it was decided
that the group conduct site tours during the summer.

Chris & Mary continue work on an ongoing project. Duplicates from the Annex have been withdrawn (online
& paper). Originally there were about 1700, and now it's down to about one truck. Mary has been
influential in spearheading student and some staff efforts on the project. Group members that have been
to the Annex at some time to assist Chris include: Mary B., Rob Krack, Dairl Bush, Enid Yourstone, Ana
Ramirez, Matt Spaventa, Marilyn Herod. Sometime in the future, Chris will be working on the consolidation
of duplicates New Brunswick wide.

Discussed our accomplishments during the second half of the year (for the Annual Report)

Penny will finalize the list, send to the group via e-mail and then the group will begin compiling
information. Everyone is to bring the resources they have to the next meeting for comparison, etc.

ROUND ROBIN

Enid- is making progress with the shifting at LSM. Color coded stack guides are now up; shifting has been
done from both ends.

Rob- getting a little busier at Alex, and they have lost a few employees. He has created a new LC Call
Number Test online. Penny requested that he bring a copy to the next meeting for the group to take the
test.

Mary- Shelf reading of 2B is going well; has been spending time at the Annex assisting Chris.

Nicole- Over Spring Break 2 projects were completed at Chang. The entire Stacks collection was shelf
read. An inventory of the REF-REF FOLIO collection was completed. Dean produced a Sirsi Report listing
item by item of the REF-REF FOLIO collection and were sorted by call#. For this part of the collection:
732 items were searched, 12 were reported missing. ( 1.6% of the collection), 1 was found in a subsequent
search. It was interesting to see that the Reference collection has grown by 60 titles in one year and
includes new titles purchased for CHANG and titles transferred from DGLSS & LSM. For the Spring 2000
inventory reported 26 items missing out of 672 searched (3.8%), cleaned up 32 titles (4.8%). Our efforts
to cleanup our online records paid off. We plan to inventory the STACKS collection this summer.

Matt- Itís been getting a little busier at Douglass, otherwise it's business as usual (shelving & shelf
reading). Douglass will be having a book sale 4/16 & 4/17.

Chris- busy getting things in order at the Annex, for the May 15 deadline (in preparation for this
summer's renovations).

Diarl- becoming more familiar with the LC call numbers as he loads trucks for shelving. Looking forward
to working more on the computer, and will be taking some computer workshops/classes in the near future.

Ana- a increase in Missing Books, finding an increase in mistakes on the In-Process books.

Marty- has also noticed significant increase in In-Process errors; much more than usual.

Jeff- Continues to work on Shelving and Shelf reading.

Andy- Reviewed the series that were being paid on the MSSM fund code to verify that they were still
valid. Went through about 90 series and closed about 30 that the Math Library no longer receives.
Resolved Lost-Paid list. Deciding what to do with REF-PER (possible consolidation with REF collection
this summer). Books from X collection have been sent to LSM to be cataloged. Completed about 50% of the
A's in the barcoding of bound periodicals project. Space is tight, resulting in possible shifts being
planned for this summer including shifting bound periodicals.