Internal Tracking System

We provide an off the shelf system for all forms
of internal tracking.

The system is called DeliveryPoD and it uses a
combination of mobile computers, barcodes, RFID tags
and software to keep track of all your important
items.

It Can Track Anything

DeliveryPoD can track any type of item including
mail, parcels, assets, documents and files.

We divide the types of items into two main
groups:

Single Journey Items -
these are typically letters, parcels and
documents that need to be tracked from Point A
to Point B at which point they are deemed to be
delivered and tracking stops.

Our dedicated
Mail
Tracking and
Parcel
Tracking modules provide the perfect answer
for these types of items. Specialist features
are geared up to the single journey, no matter
whether it is going from a mailroom to a person
at a desk or from a desk in one office to a desk
in another country.

Long Term Items - these are
likely to be Assets, Files and Documents that
you keep for many years and need to keep track
of.

These type of items are catered for with our
Asset Tracking
and File
Tracking modules which have features
dedicated to both tracking and managing these
types of items.

Unlike mail and parcels you need to record
things such as Category, Owner, Planned
Retirement, Retired, Value, Depreciation etc.
You also need to carry out things such as
Location audits to make sure what you think is
in a physical location is actually still there.

You may also need to loan Assets and Files to
staff and customers and ensure they come back on
time etc.

Just Buy What You Need

Organisations are free to purchase the modules
they need and not the ones they do not.

If you only need Internal Mail Tracking, you can
just purchase that module. If you just need Asset
Tracking or File Tracking you just purchase the
module.

You can at anytime upgrade your license to
include other modules, so you know you are not just
buying into a dead end system. It is also a lot
cheaper than buying separate systems from multiple
vendors for these reasons:

You can use the same mobile computers

We just enable a module (already installed
on your system) with a license key - avoiding
the need and cost of a separate installation

You deal with one company for multiple
systems, reducing support costs dramatically

Mobile Computers and Barcodes

Barcodes (or sometimes RFID tags) are produced
for items that you wish to track.

Mobile Computers are then used to track items
through the various tracking stages that have been
configured for you.

Barcodes are used extensively both on items being
tracked as well as on Mail Trolleys and Physical
Locations. So for example a "Scan Into Storage"
stage may ask the user to scan the location barcode
(or select via a menu) and then scan the items they
are putting into that location.

Signatures can be captured by people signing on
the screen.

Photographs can be taken using the inbuilt camera
to record / prove things such as failed delivery
attempts (take picture of locked door or empty
desk), damage or installation (take picture of item
where it was installed).

Data can be sent back to the website via Wireless
LAN, Mobile Phone Network (3G, GPRS etc) or a simple
desk cradle.

Seamless Tracking

Whilst DeliveryPoD allows you to separate out
long term items (Assets, Documents and Files) from
single journey items (mail and parcels) you can
actually track all types of items with the same
mobile computer at the same prompt!

So for example a member of staff can deliver
Mail, Parcels and Assets at the same time. We call
it the "Seamless Integration" of tracking systems.

Another way of looking at it is that you have a
seamless tracking system for mail, parcels, assets,
documents and files.

We Track Anywhere

DeliveryPoD allows you to keep track of items to
the following level:

Building / Site

Location (option to
print location barcodes)

You can set up desks, filing trays,
cabinets etc as separate locations and
scan items into them

Tracking stages are configured for you in a few
minutes (you can do this yourself). Each stage is
given a name and you tick boxes depending on what
you want the mobile computer to prompt for. Options
include:

Obtain a Signature

Obtain a Persons Name (text entry)

Select a person from a list

Take a photograph

Record Failed Delivery Attempts (text and
photograph)

Record Damage (text and photograph)

Some customers have configured tracking stages
for proving that a process has been complete, rather
than just for what we would view as normal tracking.
For example one customer has a "Assessment Complete"
stage where they scan an item returned for repair
once the person assessing whether it is economical
to repair has completed the task.

Web Based

Being a modern system, it is of course web based
so you can access the main system via a web browser
such as Internet Explorer. This has many benefits:

No need to install software onto lots of
PC's

You can access the system from the nearest
PC

Mobile devices such as Tablets (Apple iPad,
Android Tablets etc).

It is scalable, so it can run on a single
laptop computer for small installations right
through to multiple server installations for
global organisations.

Single Laptop to Corporate Enterprise

The system can be installed on a single laptop
computer or desktop PC for small installations.

Most organisations will put it onto a single
server, which is fine for most organisations.

For global organisations wanting a single system
to track items globally you may want to install on
multiple servers and perhaps have some form of
hardware redundancy designed into the architecture.

The database the system uses is Microsoft SQL
2005 upwards. For most installations, the free SQL
Express version is fine, but you can move to much
higher performance editions for large organisations
(such as Microsoft SQL 2008 Enterprise R2).

The system is priced based upon the what you use
and the relative number of users. That way it is
affordable to all.

More Information

The easiest thing to do is to phone us or email
us to arrange an online or onsite demonstration.

There is also a lot of information on the
separate modules which can be accessed by clicking
on the following links: