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Monitor Groups and Approving Monitor Lists

Click HERE for a video on the difference between monitor lists and groups. Monitor Lists are typically created by teachers who need to be able to see students that are not in their current roster. For example, a teacher tutors students after school from another campus or from another class and needs to be able to see their profiles. By creating a monitor list and having the principal approve it, the teacher will be able to view all information on the students' profiles. Approving monitor lists is discussed in this section. Monitor Groups are created by campus or district level administrators. Groups have two functions. When a monitor group of target students is created, the teachers who have students in the group will be able to automatically view the target group. The second function of groups gives staff members the ability to summarize on the target group and track student progress on assessments.

Creating a Group

There are two ways to create a monitor group.

Option #1

Create a new data view or select a test from Quick Views

Switch to Individual Student Level to view a list of students

Edit the view to reflect the students that need to be in the monitor group (Example: Students with scale score < 2100)

Click the Add to Group button

Follow the instructions in the wizard to create the group

On the fourth step, the students will need to be added to the group:

Choose individual students by clicking on the student's name and clicking the Add button

Choose multiple students by holding down the shift or control keys and clicking the Add button

Once created, teachers can only see a monitor group if they teach students in that group. And, they can only see the students they teach, not all students in the group.

To view the monitor group from the Analyze tab, click My Student Groups and select the monitor group. The students will be displayed in a list and can be selected to view their profiles.

Option #2

A monitor group can be created manually through the Students tab or Manage tab.

On the Students tab, click Manage Monitor Groups (lower-left corner of screen)

Click New Monitor Group

Enter a name for the monitor group

Click Save

On the Students tab of the monitor group, enter students' names or ID numbers to search.

Click Add to add the students to the monitor group.

Click Save

Teachers can only see a monitor group if they teach students in that group. They can only see the students they teach, not all students in the group.

To Mass assign a group of students to a monitor group, simply upload a .txt file with only student local ID numbers. Note: There is a file size limitation of 4 MB per file.

To view the monitor group from the Analyze tab, click My Student Groups and select the monitor group. The students will be displayed in a list and can be selected to view their profiles.

Managing Groups

District Data Viewers are able to create, edit, and delete monitor groups for the district. Campus Administrators are able to create, edit, and delete monitor groups for their campuses.

On the Students tab, click Manage Monitor Groups in the lower-left corner

Select the campus

Click on the group and add/delete students, delete the group, etc.

Approving Monitor Lists

When a teacher creates a monitor list, the list must be approved by the teacher's Campus Administrator before the teacher can view the students.