Pavilion Rentals

MAKING A RESERVATION

In-person reservations at City Hall for the calendar year begin on the first business day following January 1st. Telephone (815-459-2020, ext. 4288) or email (pavilion@crystallake.org) reservations begin second business day following January 1st.

The Picnic Grove Pavilion, Island Pavilion, Volleyball Court Pavilion and North Lake Pavilion are reserved on a “first-come, first-served” basis.

To reserve a pavilion, please take the following steps:

1. Prior to sending in your application, please contact City Hall at 815-459-2020 to check on pavilion availability.

3. The completed application can be dropped-off at City Hall, located at 100 W. Woodstock Street, Crystal Lake, IL 60014 during normal business hours or emailed to pavilion@crystallake.org.

4. The pavilion deposit and rental fee are due at the time of the reservation. The reservation is nontransferable. The deposit and full rental fee can is also accepted by credit card over the phone by calling 815-459-2020.

PAVILION A: PICNIC GROVE

Picturesque setting located adjacent to the parking lot in the grass picnic grove between the Marina building and the Lake House building/beach.

12 picnic tables under the pavilion

Two (2) large outdoor charcoal grills

Fireplace

Electricity (two outlets)

Number of People

CL Resident Fee/Deposit

Off-Season Non-Resident Fee/Deposit

Summer** Non-Resident Fee/Deposit

1-100

$110 / $100

$200 / $100

$220 / $100

101-150

$145 / $150

$270 / $150

$290 / $150

151-200*

$180 / $200

$340 / $200

$360 / $200

*Groups over 200 require a special event permit.
**Summer Fees shall be in effect from Memorial Day Weekend - Labor Day Weekend.***Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals. The deposit is still required.

PAVILION B: ISLAND PAVILION

Scenic setting located on Shelter Island and accessible by walking across approximately 100 yards from the parking lot, across a wooden bridge and along a gravel trail. Please be prepared to carry all picnic accessories to the pavilion and, remember, no fires are allowed at this location.

2 stationary picnic tables under the pavilion; 1 stationary picnic table in the open

One (1) outdoor charcoal grill

Electricity available (one outlet)

Number of People

Off-Season
CL Resident Fee/Deposit

Summer*
CL Resident Fee/Deposit

Off-Season
Non-Resident Fee/Deposit

Summer*
Non-Resident Fee/Deposit

1-25**

$40 / $50

$50 / $50

$130 / $50

$150 / $50

*Summer Fees shall be in effect from Memorial Day Weekend - Labor Day Weekend.** The number of guests that can be accommodated under the pavilion at a single time is 25.
***Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals. The deposit is still required.

PAVILION C: VOLLEYBALL COURT PAVILION

Sitting on a hill overlooking the Marina and South Lake, this Pavilion is adjacent to our three (3) outdoor sand volleyball courts. Accessible by walking approximately 30 yards from the parking lot, along a gravel trail. Please be prepared tot carry all picnic accessories to the pavilion and remember, no fires are allowed at this location.

2 stationary picnic tables under the pavilion

One (1) outdoor charcoal grill

Electricity available (one outlet)

Number of People

Off-Season
CL Resident Fee/Deposit

Summer*
CL Resident Fee/Deposit

Off-Season
Non-Resident Fee/Deposit

Summer*
Non-Resident Fee/Deposit

1-25**

$40 / $50

$50 / $50

$130 / $50

$150 / $50

*Summer Fees shall be in effect from Memorial Day Weekend - Labor Day Weekend.
** The number of guests that can be accommodated under the pavilion at a single time is 25.
***Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals. The deposit is still required.

PAVILION D: NORTH LAKE PAVILION

picnic table under the pavilion

One (1) outdoor charcoal grill

Electricity (one outlet)

Number of People

Off-Season
CL Resident Fee/Deposit

Summer*
CL Resident Fee/Deposit

Off-Season
Non-Resident Fee/Deposit

Summer*
Non-Resident Fee/Deposit

1-50**

$40 / $50

$50 / $50

$130 / $50

$150 / $50

*Summer Fees shall be in effect from Memorial Day Weekend - Labor Day Weekend.
** The number of guests that can be accommodated under the pavilion at a single time is 25.
***Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals. The deposit is still required.

LAKE HOUSE PATIO: (After Labor Day through Mid-October)

The Lake House Patio is available for reservation after Labor Day through mid-October. Lake House Patio Rental offers use of the beach for events such as weddings. Catering is allowed in the space, however grills and tents are not allowed at this location.

Number of People

CL Resident/Deposit*

Non-Resident Fee/Deposit

1-60

$40 / $50

$130 / $50

* Fees for Crystal Lake tax-exempt, non-profit groups with an address in the City of Crystal Lake will be waived for Monday - Thursday rentals. The deposit is still required.

Fee Refund Policy

The cancellation fee is ½ the deposit amount. To receive a refund of the deposit, less the cancellation fee, all cancellations must be made at least 10 days in advance of the event. The reservation fee is non-refundable. No refunds are given in the event of inclement weather. Rentals cancelled due to inclement weather may be given the opportunity to reschedule at a later date, depending on availability. City Staff reserves the right to determine the severity of inclement weather and the opportunity to reschedule the rental. City Staff may cancel a rental based on severe weather, or for other reasons. Refunds for rentals cancelled by City Staff are at the discretion of City Staff.

Deposit Refund Policy

Pavilion deposits shall only be refunded after an inspection of the pavilion has been made by Three Oaks employees. The costs to repair and clean up the pavilion may be deducted from the deposit. If the cost for repairs and clean up exceeds the deposit amount, the applicant shall be responsible for the total cost.

Non-Resident Parking

Non-Crystal Lake residents are required to pay $5.00 per vehicle to park in the facility. The individual reserving the pavilion may purchase prepaid parking “tokens” for non-resident guest vehicles.

General Rules

Pavilions are available for reservation from 9:00 AM – Dusk. The area reserved must be left in a clean state with picnic tables in their designated area, and garbage placed in the provided receptacles. No sound-amplifying devices are allowed as part of the pavilion rental. Picnic tables may not be moved to different locations. No driving shall be permitted on the trails or picnic areas without on-site City supervision and approval. Requests for tents or canopies may be considered by the City following the submittal of a plan showing the proposed use. If approved, the tent or canopy must be installed and removed the day of the event. Locations for tents and canopies shall be determined and approved by the City. In addition, tents or canopies greater than 20’ x 20’ require an inspection by the City’s Fire Rescue Department.

No advertising signs on the property or soliciting on the property.

Failure to comply with the rules will result in forfeiture of the pavilion rental deposit, plus a fine of up to $500.00, and removal from the premises.

The use of the fireplace requires prior approval.

Fixed charcoal grills are available for use near the Picnic Grove Pavilion. No gas grills or personal charcoal grills may be used in the park, unless approved by City Staff for special events.

Any organization or corporate event shall show proof of insurance and name the City as additional insured, per the City’s insurance requirements.

Alcoholic Liquor Use:

Alcohol (beer and wine) is only allowed in the pavilion when approved as part of a pavilion reservation. Pavilion applications, which include requests for alcohol consumption, shall be signed by an individual 21 years of age or older, who will be responsible for overseeing the serving of alcohol and who will be responsible for his or her guests.

Beer and wine cannot be consumed outside of the Picnic Grove Pavilion, the Island Pavilion or the Volleyball Court Pavilion. The sale of alcoholic beverages is prohibited. Beer and wine cannot be consumed at a pavilion rental event where admission is charged.

A family or individual having a picnic with over 50 people on City property where alcohol in any form will be served or present, must purchase or provide Host Liquor Liability Insurance coverage with a binder naming the City as additional insured. Host Liquor Liability Insurance shall have a minimum of $1 million per occurrence. Depending on your insurance, a fee may be involved when requesting a Host Liquor Liability – Certificate of Insurance. From the insurance company of your choice, the Certificate of Insurance must state ‘Host Liquor Liability’ to be accepted. If your insurance does not cover a Host Liquor Liability, another option to receive one can be found at the following link: http://irmarisk.org/Coverage/TULIP.aspx

Any organization or corporate event, regardless of size, where alcohol in any form will be served or present, must purchase or provide a Host Liquor Liability Insurance coverage with a binder name the City as an additional insured. Host Liquor Liability Insurance shall have a minimum of $1 million per occurrence. Depending on your insurance, a fee may be involved when requesting a Host Liquor Liability – Certificate of Insurance. From the insurance company of your choice, the Certificate of Insurance must state ‘Host Liquor Liability’ to be accepted. If your insurance does not cover a Host Liquor Liability, another option to receive one can be found at the following link: http://irmarisk.org/Coverage/TULIP.aspx

PICNICKING

Public picnic grounds surround the Picnic Grove Pavilion. Picnic tables are available next to five stationary outdoor charcoal grills on a first-come first-served basis. You’re welcome to picnic with prepared food elsewhere in the Recreation Area, however, the only location where charcoal fires are permitted is in the Picnic Grove Area.

Rules for the picnic grounds … No pets, alcohol or propane/gas grills.