ITEMS REFERRED BY SENATE

Recommended: That the revised Affiliation Agreement between the Board of Governors of The
University of Western Ontario, Brescia College, Huron College, and King's College, as shown in
Annex 1, be approved.

Statutory Authority:

From The University of Western Ontario Act (1982, as amended 1988):

20. On the recommendation of the Senate, the Board may,

(c) provide for the affiliation with the University of any college in Ontario offering courses
leading to a degree and established for teaching any branch of learning on such terms as the
Board may determine, and enter into any agreement that the Board may consider necessary
to effectuate affiliation, and in order to preserve the undenominational nature of the
University no more than two colleges of the same denominational control shall be affiliated
with the University at the same time, and no college affiliated with the University shall be
affiliated with or have affiliated with it any other college, school or institution of higher
learning without specific permission in writing by the Board;

Background:

The Affiliation Agreement is being amended to reflect current practice. The current Affiliation
Agreement can be viewed at http://www.uwo.ca/univsec/handbook/general/affils.html.

Departments are required to report annually, through the Deans, on the number of male and
female applicants for regular full-time academic positions, as well as the number of males and
females interviewed and subsequently appointed. This year, a new format has been adopted for
the consolidated University report providing both historical and interinstitutional context. The
report (attached as
Annex
2) originates in the Office of the Provost &
Vice-President (Academic)
and was prepared by Professor D. Janelle, Acting Assistant Vice-Provost (Faculty Affairs).

Attached as Annex 3 is a
document entitled, "SCAPA White Paper: The Reform of the
Undergraduate Program" which will be circulated for comment to Deans, Associate Deans and
Department Chairs, and published in the Western News. The deadline for responses is Monday,
March 13, 2000, and they should be directed to Professor J. Thorp, Chair of SCAPA, c/o
University Secretariat, Room 290, Stevenson-Lawson Building.

The Vice-Provost's Advisory Committee on a Student Code of Conduct has been charged with
developing a Student Code of Conduct for the University. It is envisaged that the Code will
include descriptions of expected standards of behavior, types of behavior that would violate the
code, sanctions for breaches of the Code, and a system to ensure fair process with appropriate
appeal mechanisms.

The Committee will be inviting comments from the community with respect to what categories of
behavior which should fall under the jurisdiction of a Student Code of Conduct, what type and
range of sanctions should be applied to students who breach the Code, and who should be
responsible for both making decisions concerning violations of the Code and for evaluating
appeals against decisions about a Code violation.

The Committee comprises Brian Timney (Chair) of the Faculty of Social Science, Theresa
Morrissey of the University Secretariat, Sydney Usprich of the Faculty of Law with Michael Curry
of the Faculty of Medicine & Dentistry as the student advisor.

In addition to a mailing to members of the Board of Governors, Senate, Deans, Director of
Libraries and Chief Librarian, Senior Directors, Presidents of Unions, PMA, USC, SOGS,
MBAA, the Ombudsperson and the Director of the Student Development Centre, a notice will be
placed in the Western News and the Gazette soliciting views on the content of the Code.
Submissions should be addressed to Professor Brian Timney, Dean's Office, Faculty of Social
Science, Social Science Centre, or by e-mail at timney@julian.uwo.ca. The Committee is also
prepared to hear oral submissions from interested parties.

The deadline for submissions (including oral presentations by interested parties) is Friday, January
14th, 2000. Following receipt of submissions, the Committee will issue a report and a draft policy
for comment within the community and for publication in the Western News on March 2, 2000.
Written comments on the draft may be submitted by Friday, March 17th. The time lines projected
are for a final recommended policy to be sent to SCAPA for recommendation to Senate in April
and to the Campus and Community Affairs Committee for recommendation to the Board of
Governors in May.

In February 1997, the Senate approved alternative procedures for appointments, promotion and
tenure in the Faculty of Health Sciences, in recognition that the Faculty structure was unique.

In approving the alternative procedures, Senate also mandated a review of them by February
2000:

That, by February 1, 2000, the Provost initiate a review of these alternative procedures to
determine whether they should be established through formal amendment to Conditions of
Appointment. Any amendments to Conditions of Appointment would follow the usual
procedures.

In 1998, the UWO Faculty Association became certified to represent full- and part-time faculty at
The University of Western Ontario. As a result, under the terms of the Ontario Labour Relations
Act, a "freeze" exists on conditions of employment. Appointments, promotion and tenure
procedures are conditions of employment, and therefore it would be inappropriate to conduct the
review while a first collective agreement is being negotiated.