Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: IEEE Citation Format.

IEEE Citation Format

Shoaib needs to insert a citation in a footnote so that the citation uses the IEEE format. He's not sure how to do this and wonders if there is a way that Word can do it automatically.

The answer is that there is no way to do this automatically in Word, but the program gives you enough tools that you can make sure that citations follow whatever editorial format you desire. Such a statement presupposes that you must become familiar with the format you want. In other words, you must learn what is required for IEEE citations so that you can implement them in Word. This is a pretty good introduction to the topic of IEEE citations:

To start with, you need to make sure that your footnotes or endnotes are set up properly. This is not a problem with footnotes; they are always inserted with Arabic numerals. Endnotes, however, are normally inserted using lowercase Roman numerals. If you are using endnotes, modify them (as described in other issues of WordTips) so that they use Arabic numerals.

At this point you can insert your footnotes or endnotes as you normally would, but you'll want to make sure that the footnote or endnote text matches the format required by IEEE. If you need some help with this, there are a number of online sites that can help format your citations properly for IEEE format; this is one:

Once you have the citation formatted correctly, you just need to paste that formatted citation in a regular Word footnote or endnote.

When you have finished with all your footnotes or endnotes, you need to modify the actual footnote or endnote reference so it is enclosed within brackets, as required by IEEE. (By default, Word uses superscripted footnote and endnote references.) Follow these steps:

In the dialog box, select either the Footnote Reference or Endnote Reference style, depending on which you used in your document.

Click OK to close the Find Style dialog box.

In the Replace With box enter the following: [^&]

Click Replace All.

At this point you should have brackets around all your footnote or endnote references. They may, however, still be formatted as superscript. If so, modify the Footnote Reference style or the Endnote Reference style, as appropriate, so it does not appear as superscript. (How you modify styles has been covered in other issues of WordTips.)

There are also a number of Word templates available that you can use to implement IEEE formatting in a document. (This is not just for citations, but for the entire document.) Here are a couple to check out:

WordTips is your source for cost-effective Microsoft Word training.
(Microsoft Word is the most popular word processing software in the world.)
This tip (7785) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: IEEE Citation Format.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Searching for Styles

If you use styles to format your text, you can later search for words and phrases that are formatted using various ...

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Formatting Footnotes and Endnotes

Footnotes and endnotes can be formatted in the same way that you format regular text in your document. There is an easier ...

Comments

If you would like to add an image to
your comment (not an avatar, but an image to help in making the point of your comment),
include the characters [{fig}] in your comment text. You’ll be prompted to upload
your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will
be reduced. Up to three images may be included in a comment. All images are subject to
review. Commenting privileges may be curtailed if inappropriate images are posted.

Source

(gif, jpeg or png only, 5MB maximum file size)

Source

(gif, jpeg or png only, 5MB maximum file size)

Source

(gif, jpeg or png only, 5MB maximum file size)

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 6 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use
the simple form above!)