Presentation Guidelines

General Requirements:

Proposals for plenary sessions must be submitted via the meeting submission system. Full details on submitting presentation proposals are available in the call for presentations.

Proposals for talks will only be considered by the PC if they contain at least draft presentation slides (slides may be updated later on). For panels, proposals must contain a clear description, as well as the names of invited panelists, presenters and moderators.

Presenters should indicate how much time they will require. See more information on time slot allocations per presentation format.

Other Important Information:

The RIPE Programme Committee (PC) accepts proposals for differentpresentation formats including plenary session presentations, tutorials, workshops, BoFs (Birds of a Feather sessions) and lightning talks. See full descriptions of these formats.

Presenters pay to attend the RIPE Meetings, as do working group chairs, RIPE Programme Committee members and all other attendees. In extraordinary circumstances, the RIPE Chair can waive the meeting fee for presenters. These requests are dealt with on a case-by-case basis via pc@ripe.net.

It is expected that most, if not all, presenters/panelists will be physically present at the RIPE Meeting due to potential technical issues around remote participation.

Notes on Presenting:

You are able to present from your own laptop (though please use the presentation upload system if you can). There is an HDMI cable on the podium if you want to connect your laptop. If your laptop doesn’t support HDMI, please be sure to speak with a member of the RIPE NCC Technical Crew well in advance of your presentation slot to find the best solution.

Remote presentations can be arranged if necessary. You can use Skype to present remotely. Keep in mind that doing a live remote presentation can be affected by technical glitches. To avoid this, we advise you to pre-record your presentation and send it to ops@ripe.net one week before the start of the meeting. We will broadcast your recording and then dial you in live for a Q&A. This way, should there be any technical difficulties, attendees will still be able to watch your presentation and ask questions using IRC. If you still prefer to do a live remote presentation, the easiest way to present live is to share your computer screen.

You may have remote participants following your presentation online and they might want to ask you a question at the end of your presentation. There could be up to a 10-second delay via the webcast, so be sure to allow enough time between asking for questions from the audience and ending your presentation to give the chat monitors in the room enough time to get to the mic and relay the question.

Tips for Preparing Presentations:

Here are some suggested guidelines on presentation preparation to ensure you have easy-to-read and easy-to-understand information on your slides:

Limit the number of slides to avoid information overload

Use less text and a larger font size

Use a standard, easy-to-read font, such as Helvetica or Arial

If you are using a Keynote presentation, please ensure that the “Include preview in document” checkbox is selected when saving your presentation.

If you are worried about how your presentation will display, the safest option is to upload your slides in .pdf format.

Presenters are encouraged to test their presentation before they present. The computers in the Terminal Room are configured with the same software as the presentation Mac minis. If your presentation displays correctly on these terminals, it will display correctly on the big screen.

RIPE Presentation Templates:

If you would like to give your talk using a RIPE PowerPoint or Keynote template, please use the links below. The templates are pre-formatted to ensure that presentations are easy-to-read and have a professional appearance. Please do not change colours, font size, or font type.

Copyright note:
Please make sure you have all rights (including copyright) to reproduce the material (e.g. images) contained in the slides.

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