What is file management and file tracking software - and why do you need it?

Its capabilities are limited, though it is designed to manage individual or group files, such as office documents, records and similar information. It provides the user the ability to create, enter, change, query and produce reports one file at a time.

Though your computer operating system keeps data organised in a hierarchical file system (directories have files with subdirectories beneath them), your file management system allows you organise by how files and folders are named, how nested folders are arranged and how the files in the folders are handled by the user. This then allows for easier search and discovery of files.

Benefits of a file management software solution

Most of the benefits you’ll enjoy from a file management system or file tracking software hinge on accessibility and organisation. They include:

When we talk about file management with OnBase, we often talk about how OnBase supports file tracking.

OnBase allows you to store your electronic files on any network discoverable file share – from Windows or Linux file servers to purpose-built storage devices. As a result, you don’t need to purchase an expensive storage solution for your OnBase system.

OnBase allows allows you to store an unlimited number of live, online copies for each file within the system. If you experience any hardware or network failures interrupting access to your main file servers, OnBase will instantly fail over to secondary copies to ensure there’s no business downtime.