Student Group Access

Please note that Student Group facility rentals are for use by recognized U of T student clubs/groups. Use of our facilities cannot be transferred to a non-university group.

KPE offers three distinct types of bookings for Student Groups looking for a space to call their own: ongoing bookings in studios and conditioning spaces, one-time bookings on the field, gyms and classrooms and tabling opportunities in our lobbies.

Want to book a space? Please review the following information and submit an application form.

All participants using Student Group Access times must have access to the Sport and Rec facilities, either as U of T students, members or with a guest pass.

Groups may be required to pay a $100 damage deposit, which is fully refundable if there is no damage and all conditions are met.

Groups must use the time booked or cancel with a minimum of 48 hours written notice to sportandrec@utoronto.ca.

Groups must arrive and depart on time, using authorized entrances and exits. Groups who are late arriving by 15 minutes may forfeit their time.

Groups are responsible for ensuring that KPE values of equity and diversity, respect, integrity, leadership and excellence are respected and upheld at all times.

Groups must have a designated first aid person for each space booked (lobbies excepted). Proof of Standard First Aid and CPR-C must be provided at the time of booking and the individual must be present throughout the activity. More information about accepted levels and expiry dates for certifications is found at the end of this document.

The maximum and minimum number of participants must be adhered to.

Student groups are responsible for ensuring the facility remains clean and undamaged.

Participants and leaders must adhere to the rights and responsibilities posted in each space. Leaders will be required to sign off on rights and responsibilities as part of the booking.

Martial arts and designated high-risk sports including rugby and football are not eligible to request space under the Student Group Access program.

Self-defense workshops and courses require approval and may take longer than 10 business days, please apply early.

Rental groups are not permitted to generate a profit from the space bookings. If you are charging a registration fee to participate please contact the facility scheduling coordinator to discuss. Please indicate any sponsorships the club is receiving in the note text of the application form.

Groups must remain in good standing, having met all the conditions identified above in order to request space for future bookings.

Ongoing bookings are available to student groups looking for a regular time for fitness, strength, dance or movement practice times. There is no charge for these ongoing bookings. Offered October – December and January – April.

A lottery may be held if multiple groups are requesting the same time/space. Hours allotted to a single club may be limited based on demand and are subject to change.

Goldring Centre, Speed and Power Centre

Student Groups may request one booking per term in the various gymnasiums at no charge; most bookings are a maximum of two hours. Most weeks the specific times below are reserved for student group access. These times are suitable for an Intramural team practice, a badminton round robin tournament, end of term volleyball game etc. A lottery may be held if multiple groups are requesting the same time/space. If space allows, student groups may be permitted more than one booking per term.

These times are not suitable for serious competition or tournaments. Times indicated below are when the space is generally available (events permitting). Groups may inquire about different times but please be aware Sport and Rec facilities are heavily booked outside these times.

Additional bookings beyond the two hours may be available. Student groups are charged for these additional bookings at 30% off the standard rental rate.

Deadlines:

September 15 for October bookings

October 15 for November bookings

November 15 for December bookings

December 10 for January bookings (note earlier date!)

January 15 for February bookings

February 15 for March bookings

March 15 for April bookings

Spaces Available:

Athletic Centre, Field House court 2 or court 3

Available: Saturdays, 2 – 5 p.m. and Sundays 3 – 5 p.m.

#minimum 10 #maximum 50*

Suitable activities: basketball, volleyball, dodgeball.
*Can be combined with FH 3 if your numbers are anticipated to be greater than 50 - 100

Athletic Centre, Field House court 4

Available: Saturdays, 12 - 5 p.m.

#minimum 10 #maximum 50*

Suitable activities: basketball, volleyball, dodgeball.

Athletic Centre, Sports Gym

Available: It’s complicated, please indicate some possible times in the application and we’ll see what we can do.

Varsity Arena

Available: Fall only, Wednesdays 7-8 p.m.

#minimum 10 #maximum 60

Suitable activities: Skating, Stick n puck/shinny

Not permitted: Contact sports.

*KPE Physical Activity Facilitator is required, and must be paid for at least 10 days prior to the booking. Speak with the varsity.centre@utoronto.ca (facility scheduling coordinator) for further details.

Varsity Centre, 1/3 Dome Field – Winter term only

25 yard pool*:

Available: Fridays 3 – 4 p.m.

#minimum 10 #maximum 30 (above 30 requires an additional lifeguard)

Suitable activities: swimming, aquafit, dragon boat paddling practice.
*KPE Lifeguard is required, and must be paid for at least 10 days prior to the booking. Speak with the pool.kpe@utoronto.ca (facility scheduling coordinator) for further details.

Groups may request tabling opportunities for awareness, bake sales or fundraising sales in the Athletic Centre or Goldring Centre for High Performance Sport main lobbies. Groups should have a mission or mandate that aligns with sport and rec values around health and wellness, leadership, community building, equity or diversity in order to request these opportunities. Please contact ac.facilities@utoronto.ca for bookings in the Athletic Centre Lobby, or varsity.centre@utoronto.ca for Goldring Centre lobby bookings.

There is no charge to request tabling opportunities in the lobby.

Deadlines: As above for one-time bookings

Ensuring that a leader from your group is prepared to respond in an emergency is critical. A member with a valid Standard First Aid, issued within the last three years and a valid CPR-C/Basic Rescuer, issued within the last 12 months, must be present for the entire length of your booking. KPE accepts certifications issued by the Red Cross, St. John’s Ambulance, Lifesaving Society and Heart and Stroke Foundation. Other certifying bodies are not accepted.

If student groups are not able to provide a first aid / cpr certified leader, they may request one from KPE staff. There is a charge for this service and a minimum of ten business days is required.

Additional certifications including fitness, strength or self-defense may be requested depending on the activities planned.

Tabling does not require leaders to be certified.

The first deadlines to request space are:
14 days prior to requested date for one time bookings