Coding

Coders assign a numeric code to diagnostic and procedural data found in medical records. These codes allow us to retrieve data on specific diseases and analyze trends, and also are used in the billing process.

Commonly used codes:

International Classification System (ICD-10-CM)

Current Procedural Terminology (CPT-4)

Healthcare Common Procedural Coding System (HCPCS Level II).

Release of Information

Your medical records are the physical property of the healthcare facility that is responsible for its completion. However, the information contained in the record belongs to you. There may be several instances where you or another party may need access to your medical information. You may request a release of your information:

for your own use

for insurance purposes

if you are transferring care from one facility to another

if you are at a physician's office or hospital

You or a representative may have access to this information with a properly completed, dated and signed release form.

How to request a release of your information:

Please give reasonable notice if you wish to access your records.

You or a representative may stop by the Medical Records Department to obtain a release form, or download a PDF here.

Complete, date and sign the form.

Return the form to the Medical Records Department

If you are at an office or hospital that needs your records in an emergency situation, the medical staff may call or fax and the request will be processed immediately.

Fees/Charges

Depending on the volume and the use of the medical record, there may be a charge. Charges are based on the state charging guidelines and consumer index.