Event Organiser Terms & Conditions

We have set out below a summary
of our terms and conditions below.
Unfortunately in observing the complexities of the legal world it means
that we are required to have an expanded version covering all aspects of
website usage, privacy policy, cookie policy and associated agreements. If you have any questions regarding our Terms and
Conditions policy then please contact us.

Eventrac event entry system offers a
web-based platform where you can promote your event and associated
information, where credit and debit payments are processed securely and
speedily, letting you get on with what you do best - ie delivering a well
organised and well supported event that gets people coming back year on year.

Terms of Eventrac Website Use

All use of the eventrac.co.uk site to enter events, interact with linked
information or for event organisers to register events is subject to our Terms
and Conditions.

No event entry participant will be able to register for any event unless
they agree to the terms and conditions outlined both by Eventrac and
those of the respective event Organiser

No event Organiser will be able to register their event unless they
agree to the Eventrac terms and conditions outlined and in doing so, make a
declaration of acceptance of full responsibility for all aspects related to the
event, This includes providing evidence that the event carries its own
cancellation and refund policy and acceptance of sole responsibility for
issuing any refunds.

When using the eventrac website Buyers and Organisers agree
and accept to the applicable monetary payment transaction effected through the
Stripe FPM service and are therefore bound by the applicable terms of use
governing the Stripe service. Organisers
will collect all monies directly from the Buyer and pay a pre-agreed fee to
EVENTRAC LTD

It is the
Organisers sole responsibility to provide any refunds requested by the Buyer,
including any Booking Fees, via the eventrac
admin interface or the Stripe admin interface. EVENTRAC LTD will not be held responsible
for, or liable for, any financial disputes between Event Organisers and Buyers,
and Organisers hereby agree to fully indemnify EVENTRAC LTD and its affiliates
for, refunds, errors in issuing refunds, or lack of refunds in connection with
the use of the Stripe payment option.

3.
Confirmation of transaction

Upon successful payment for each transaction, EVENTAC LTD’s
administrative interface generates a confirmation message and receipt to the
Buyer with details regarding to the event entry or product they have purchased.
The Organiser agrees to unconditionally accept honour and fulfil all
commitments as stated on your EVENTRAC LTD event entry description.

Following this transaction responsibility for all communication
regarding the event will be undertaken by the Organiser.

4.
Service
Modification/Suspension

The eventrac website is provided “as is” and on an
“as available” basis. EVENTRAC LTD is
unable to offer warranty that the website or its associated digital processes
will be free of defects and/or faults.
To the maximum extent permitted by law We provide no warranties (express
or implied) of fitness for a particular purpose, accuracy of information,
compatibility and satisfactory quality. EVENTRAC LTD reserves the right, at any time, to modify,
suspend or discontinue, temporarily or permanently the eventrac.co.uk site (or
any part thereof) for any reason or no reason with or without notice. We are
unable to accept liability for any disruption or non-availability resulting
from external causes including, but not limited to, ISP equipment failure, host
equipment failure, communications network failure, power failure,Force Majeure,
legal restrictions or censorship. The Organiser and the Buyer agree that
EVENTRAC LTD shall not be liable to you or any third party for any
modification, suspension or discontinued service.

EVENTRAC LTD
reserves the right, at any time, to suspend or permanently remove any or all
events published by an Organiser that is/are deemed to breach of these
T&C’s (or Our associated agreements) where there is doubt about the
details/content or any other material of the event or product provided.

Organiser and Buyer Responsibilities

Event Organisers are responsible
for all activity occurring under their respective User account and shall abide
by all applicable local, national and/or foreign laws, treaties and regulations
in connection with your use of the Service, including those related to data
privacy, international communications and the transmission of technical or personal
data.

You shall

- notify EVENTRAC LTD immediately
of any unauthorized use of any password or account or any other known or
suspected breach of security

- Report to EVENTRAC LTD
immediately and use reasonable efforts to stop immediately any copying or
distribution of Content that is known or suspected by you or your Users

- not impersonate an EVENTRAC LTD
member of staff or another EVENTRAC LTD user or provide false identity
information to gain access to or use the Service.

- familiarise yourself with the EVENTRAC LTD full terms and
conditions, privacy policy and content of any associated agreements and clarify
any points you do not immediately understand.

- agree to be bound by our Terms and Conditions of
website usage (and any associated documentation referenced therein) and will
not use our Services in any way that

·
Is
unlawful, harmful, threatening, defamatory, infringing, harassing, racially or
ethnically offensive or will include obscene material or reference

·
Depicts
sexually explicit images

·
Facilitates
illegal activity

·
Promotes
unlawful violence

·
Is
discriminatory based on race, gender, colour sexual orientation, religious
belief, disability or is otherwise illegal or causes damage or injury to any
person or property

Event Organisers understand and
agree

- that EVENTRAC
LTD may review and delete any content, messages, course maps, photos, videos or
profiles (collectively, "Content") that in the sole judgment of
EVENTRAC LTD violate this Agreement or which might be offensive, illegal, or
that might violate the rights, harm, or threaten the safety of users.

- that You are
solely responsible for the Content that
you publish or display (hereinafter, "post") on the Service, or
transmit to other users.

- You
acknowledge and agree that if you contribute, provide or make available any
Content to the Site ("Your Content"), whether as an Event Manager,
Buyer or otherwise, you hereby grant to EVENTRAC LTD a non-exclusive,
worldwide, perpetual, irrevocable, royalty-free, transferable, sub licensable
(through multiple tiers) right and license to use, reproduce, adapt, modify,
distribute, translate, publish, create derivative works based on, perform,
display and otherwise exploit Your Content, in whole or in part, in any media
now known or hereafter developed, for any purpose whatsoever, and to allow
others to do so, without compensation to you or any other provider of Your
Content. You represent and warrant that you have all the rights, power and
authority necessary to grant the foregoing license, and that all Your Content
(i) does not infringe, violate, misappropriate or otherwise conflict with the
rights of any third party, and (ii) complies with all applicable laws and
regulations (foreign and domestic). EVENTRAC LTD reserves the right to remove
any of Your Content from the Site at any time for any reason (including, but
not limited to, upon receipt of claims or allegations from third parties or
authorities relating to Your Content) or no reason.

- EVENTRAC
LTD allows for Organisers to insert links to other internet websites or
resources. Because EVENTRAC LTD has no control over such websites and
resources, the Buyer or any other user of the EVENTRAC LTD service, agrees that
EVENTRAC LTD is not responsible, endorses or liable for any external content available
on such websites or resources. The Organiser or any other user of the EVENTRAC
LTD service agrees that EVENTRAC LTD is not responsible or liable for any
consequences arising from the usage or reliance of any such websites or
resources.

- PHOTOS - It is your
responsibility not to upload an abusive photo, not to infringe on any
copyrights or trademarks, and not to use a design which other EVENTRAC LTD
users may deem offensive. EVENTRAC LTD is not liable for any imagery that is
uploaded by Organisers or Registered Users that infringes any copyrights or
trademarks relating to the respective imagery.

Copyright and Trademark infringement

Any complaints, with merit,
received by EVENTRAC LTD relating to Copyright and Trademark infringement by an
Organiser or publisher on the eventrac.co.uk site will result with the
“switching off” of their Event site on EVENTRAC LTD and their details forwarded
on to the requestor. Any costs associated with this process will be passed onto
the Organiser or publisher on the eventrac.co.uk site.

Cookie Policy

EVENTRAC LTD has a Cookie policy. Cookies
are small pieces of information that are stored by a website on your
device. Cookies can hold information
about you preferences and other information that you need when you vist a
site. We use cookies to improve your
website browsing experience by storing information and avoiding repeating
requests for you to input the same data on multiple occasions. Cookies come in two types and are known as
either persistent or session cookies. A
persistent cookie has a set expiry date and will remain valid until that date
is reached (unless deleted by the user earlier); a session cookie expires when
the user closes their computer’s web browser.

If you would like further
information about our Cookie policy and how we use these please contact us.

You can, of course, refuse to
accept or block certain cookies and computer browsers have different ways of
doing this.

Privacy Policy

EVENTRAC LIMITED has a detailed
Privacy Policy which is in line with the current guidelines.

For Users and Organisers to be able to use www.eventrac.co.uk website we have to ask for and store some basic
personal information about you. By
visiting our site to create an account or register for an event, you are
accepting and consenting to the collection and use of this data in the manner
described.

The data
collected at the point of registration may be transferred to, and stored at, a
destination outside of the European Economic Area (EEA). It may also be processed by staff operating
outside the EEA ie staff who work for our FPM.
By submitting your personal data, you agree to this transfer, storing or
processing.

During the registration and
booking process the details of Buyers will be passed to the Organiser in
accordance with the EVENTRAC LTD Privacy Policy. The
Organiser agrees to protect the data of the Buyer in accordance with all
applicable laws and regulations (foreign and domestic) and the Organiser agrees
to fully indemnify EVENTRAC LTD against any breach of the data protection
regulations caused as a result of their negligence.

Liability

EVENTRAC LTD is NOT associated
with or partner to any Organiser (its legal agents or its vicarious agents) or
Event(s) displayed on the EVENTRAC LTD System.

EVENTRAC LTD is NOT liable for any
injury of life, body or health, based on a violation of duty by Organisers, its
legal agents or its vicarious agents.

The Buyer absolves EVENTRAC LTD of
any responsibility for anything relating to the Event placed by the Organiser
on the EVENTRAC LTD System or sent by the Organiser via EVENTRAC LTD emails.

Any claims from the Buyer,
relating to anything prompted by/from/linked to the purchase of an Event,
should be made to the Organiser.

Conduct Restrictions

Organisers and Users hereby agree
that they are liable for all content, in whatever form, provided and made
available through eventrac.co.uk and agree not to use the service to upload,
post, email, transmit, broadcast or otherwise make available any content that
is; unlawful, threatening, abusive, vulgar, harmful, tortuous, defamatory,
libellous, vulgar, obscene, invasive, hateful, racially or ethnically
objectionable, harmful to minors, impersonating any person or entity,
misrepresenting yourself, breaching fiduciary contracts, selling or advertising
other products other than what is related to the Event, malware, software
viruses, malicious code, inciting or breaking the any law foreign or domestic.

Indemnity

The Organiser agrees to defend,
indemnify and hold anyone associated directly or employed by EVENTRAC LTD
harmless with any and all damages, liabilities, costs and expenses (direct or
indirect) due to or arising from your content. You also agree to cooperate with
all requests from EVENTRAC LTD relating to this matter.

Termination

EVENTRAC LTD reserve the right, at
its sole discretion, to terminate an Organiser’s account and remove all related
content at any time for any or no reason for (a) failure to pay any fees and
monies due by the Organiser(b) lack of usage of eventrac.co.uk (c) any breach
of these T&C. Organisers agree that any termination can be implemented
without any prior notice. The Organisers also agree that EVENTRAC LTD shall not
be liable to you or any third party for any termination.

Disclaimer of warranties

The EVENTRAC LTD services is
provided on an “as is” and “as available” basis. EVENTRAC LTD makes no warranty
that: (a) The Service will meet your requirements (b) The Service will be
uninterrupted, timely, secure or error free (c) The results from the use of the
service will be reliable or accurate (d) The Service or Events (or any part
thereof) will meet your expectations (e) Any error will be corrected.

Intellectual Property Rights

All intellectual property rights,
including in particular, trade marks, logos and copyright shall be owned by the
party introducing the same.

Governing Law

These Terms and Conditions and the
relationship between you and EVENTRAC LTD shall be governed by and construed in
accordance with the laws of England and Wales and all the Parties agree to
submit to the exclusive jurisdiction of the English courts.

Barnes Fitness Terms, Conditions & Privacy Policy

1. Conditions and event instructions: By entering the event you agree to abide by the Conditions of Entry and any instructions given to you by the organisers. 2. Entry Limit: Applications will be accepted up to the entry limit in the order of date received. Entries after this date will be put on a first-come/firstserved waiting list.

3. Entry Fee: If your entry is accepted your fee is not refundable. Subject to our cancellation policy and consistent with other organisations, there is a need to protect the staging of this event and the resultant costs incurred by the event organiser. Before any entries are accepted, events start to incur costs which places the organiser at risk. The organiser is forced to recoup costs to ensure the event's ongoing success. Failure to do so has predictable results. From the moment you enter this event further costs are created therefore there are no cancellation reimbursements or refunds.

4. Medical Condition: All participants are strongly advised to consult their doctor prior to undertaking any exercise programme or sporting event. Any condition should be declared at race entry.

5. Event mementos: Only finishers will receive a commemorative medal.

6. For reason of safety: No entries are permissable from people on roller skates, in wheelbarrows, carrying objects for charity etc.

7. No pets, dogs or horses: Only people with a guide dog will be permitted and if we are advised, a position at the rear of the field will be allocated.

8. Your name will be added to our mailing list so that we can keep you informed about future events and services for up to two years. This information will only be available to the partners of Barnes Fitness Ltd. If you prefer your name not to be included please tick the appropriate box on the entry form.

9. Data protection: Barnes Fitness complies with the Data Protection Act 1998 and General Data Protection Regulations and you have the right of access to your personal records, held on the computer.

10.Use of image: By entering the event you give permission for the free use of your name, voice or picture in any broadcast, telecast, advertising promotion or other account of this event.

11.Event cancellation: If the event is cancelled or delayed due to unforeseen circumstances we will endeavour to stage the event at a later date. In such circumstances we will try to let you know in writing of the cancellation or delay. Your entire liability in respect of all costs and expenses you may incur as a result of such cancellation or delay will be the entry price you have paid to take part in the event.

12.Race numbers: The swapping of race numbers is strictly prohibited unless pre-authorised by Barnes Fitness and a £3.00 admin fee is paid prior to the event start.

Privacy Policy

Barnes Fitness will hold your data for 12 months following the event date. Contact (for non mandatory event communications) with you will be made in accordance with your consent

Add new team

Give your team a name

Create Account (New users) OR Login (Existing users)

Email

Do you already have a Barnes Fitness account?

Yes

No

Password

Password Repeat

Your login account will be used to reference your event entry and enable you to edit entry details at
a later date

Participant

I am registering as:

Myself - I am entering myself

Someone else - I am entering someone else

My Details

My first name *

My last name *

My gender *

My Dob *

Participant Details

Email address we can use to contact this participant *

Participants first name *

Participants last name *

Gender *

Date Of Birth *

Club & Affiliation

Club Name (Leave blank if not applicable)

UK Athletics Affiliation Number (Leave blank if not applicable)

By entering an affiliation number you agree this is a valid affiliation membership which will be presented
on event day

Address

Address Line 1 *

Address Line 2

Town

County *

Post Code *

Country

Contact Info

Mobile Number *

Landline Number

Emergency Contact Info

Emergency Contact Name *

Emergency Contact Number *

Privacy Policy/Terms & Conditions

I agree to the terms and conditions*

I agree to the organisers terms and conditions + privacy policy*

How we use this data

This data will be used for the purpose of
fulfilling the event: Dinton 5km/10km. The details you provide
are necessary to fulfil the event and
will be kept on record for 12 months in
accordance with our
data retention period.

As part of the entry process, you will receive communications
from us directly relating to this entry. You may optionally choose to receive information not directly related to this event.

I am happy to
receive emails from Barnes Fitness relating
to this event and other communications I may be
interested in.

Volunteers/Marshals Request

From time to time, event organisers will put out a call to ask for people to help at their events. These
often come with the reward of Free/Discounted entry or perhaps a Free t-shirt.

If you would like to be included in any of these requests from events near you, simply tick the card
below