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Administrative Assistant - Senior

Our top financial services client is looking for an experienced mid-senior Administrative Assistant who is highly organized and has had experience working with financial services professionals. This is a contract to hire role in San Francisco.

Responsibilities:Extensive travel arrangements – organize and maintain complex travel itinerariesCoordinates arrangements for meetings and events Track and prepare expense reports Ensures the productivity of the team by eliminating/reducing time spent on administrative matters Prioritizes meetings/requests for team’s timeManages team’s calendar, mail, email, faxes and phone messages; schedules meetings, telephone conferences and appointmentsCoordinates and prepares information for the use in meetings and conference calls with companies and outside analystsProactively seeks out ways to develop systems and continually services the needs of the team to ensure time is focused on accomplishing priority objectivesFacilitate and track communications internally and externallyAssist with key priorities, maintain task listFollow-up on meetings and assist with deliverablesFrequent interaction with management, external analysts, brokers and external company management Plan and schedule conference callsManages files and maintain organization of file contentsProjects and other administrative work as required