Cornell University

The Operations Coordinator is an essential member of the Nassau County team. This position provides a wide variety of complex and diversified technical, clerical and/or administrative support including word processing, database manipulation, spreadsheet development, desktop publishing to create, edit, format and produce office forms, letters, directories, and correspondence, maintains records, data and files, supports general financial and business functions of the Association, performs routine data collection and compilation, and coordinates event registration.As the local Association HR Coordinator they will provide administrative support, management and coordination for assigned local human resources responsibilities. This position will perform a moderate amount of highly complex tasks to support the Association, within the Human Resources area. This position will work closely with the SBN Human Resource Lead to ensure that functional area best practice recommendations are implemented in accordance with established timeframes. Coordinate all summer Camp HR hires during spring and summer. This position will perform job duties with a high level of initiative and discretion, while maintaining a high level of confidentiality.

As the local Association Payroll Coordinator, with discretion and moderate initiative guide, and lead the daily functions related to payroll which includes timecard collection process and Workday roles of Management Partner, and Hire Initiator. Coordinate short term disability, workers compensation and provide support to benefits, including administering vacation and sick accruals for all staff. Will work closely with SBN HR Lead to support compensation, benefits and HR systems related initiatives.

As the Association Office Coordinator the primary role of the position is to provide administrative office support for the main office located in Jericho, NY. The position is responsible for providing administrative support to the Executive Director and the Assistant Executive Director. Assist with office supply ordering, mail, phone calls, and other office coordination functions as needed.

Required Qualifications:

Associates Degree or Equivalent Education.

Experience relevant to the role of the position.

Knowledge of accounting principles, procedures, and practices.

Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard programs and instructions.

Ability to work cooperatively, establish and maintain effective working relationships with the members of the Association in order to accomplish planned Association objectives.

Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity and the ability to handle confidential, sensitive information.

Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.

Ability to meet acceptable background check standards.

Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Ability to work in an office setting, with occasional to frequent distractions and opportunities to demonstrate positive collaboration amongst staff, visitors and the public; and by operating office equipment like a computer, copy machine, etc. without or without a reasonable accommodation.

Ability to transport/move supplies and equipment, climb stairs with or without reasonable accommodation.

Ability and willingness to work with diverse audiences and maintain cultural sensitivity.

Experience relevant to the role of the position.

Ability to meet occasional travel requirements associated with this position. A valid NYS Driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.

Ability to effectively participate in professional team efforts.

Preferred Qualifications:

Associates Degree in Business plus 2 years transferrable program/functional experience and experience with non-profit is desirable

Prior experience in double-entry accounting software

Prior knowledge of HR and payroll systems

Notary Public

Knowledge of accounting and record-keeping procedures for youth programming.

Knowledge of 4-H Youth Development Programs and related procedures.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Administrative Direction - 5%

Human Resource Administrative Direction

Assist Executive Director, in conjunction with the SBN HR Lead, with planning roll-out of payroll and HR systems, transactions and related changes.

Assist with planning marketing efforts and strategies including social media accounts, for Association website and the use of printed media.

Support and assist the Executive Director to strategically plan.

Administrative Management - 30%

Human Resources Management

Serve as the Association Human Resources Representative under the direction of the Executive Director and SBN HR Lead.

Act as liaison between the Association and CCE administration's HR team, SBN HR Lead, and HR One Consulting, Inc.

Assist with counseling employees on Human Resource policy and procedures as necessary.

Ensure that the Association is in compliance with required Affirmative Action, Diversity and Inclusion Plan (AADIP) and other required Civil Rights plans & postings.

Ensure that all required civil rights and employment information is posted clearly in the office.

Assist Executive Director in ensuring all benefits are administered in a timely manner with compliance with Association, Cornell University, Cooperative Extension Administration policies, and with state or federal laws.

Payroll Management

With moderate initiative and discretion, guide and lead payroll processing.

Ensure staff leave time records are accurate and reconciled in a timely fashion.

Manage project accountabilities for exempt employees ensuring they are submitted by deadline, county information is correct and entries do not exceed budget.

Monitor supervisor approval of staff timecards.

Monitor all staff vacation and sick accruals to ensure rates are correct and correspond to escalation of accrual based on years of service.

Manage short term disability process, including monitoring to ensure all docs are complete for submission to NYSIF.

Manage workers compensation process, including monitoring progress and follow up with the case manage if additional information is needed.

Monitor Interim Pay report to ensure staff were paid correctly.

Event and Camp Administration Management

Manage comprehensive camp registration software platform.

Oversee the tracking, collection and electronic logging of participant data with support as needed from supervisor.

Provide administrative support for local Human Resources functions including, but not limited to:

Update legal postings as appropriate and implement Human Resources best practices as identified.

Coordinate and implement processing of benefits with all new hires to be in compliance with established policies and procedures.

Complete special reports and projects relating to Human Resources as appropriate, including maintaining personnel files, filing, tracking mandatory staff trainings and other projects that may arise.

Provide administrative support for regional Human Resources functions including, but not limited to:

Work in concert with SBN HR Lead to update policy manual.

Work in concert with SBN HR Lead to coordinate and implement all hiring procedures to include: creating and placing position advertisements, position announcements, supporting search committee chairs, conducting background screenings as appropriate, maintenance of search files, etc. in order to meet the Association and system requirements.

Coordinate the completion of local HR transaction forms and submit to regional Human Resources via Dropbox.

Coordinate with SBN HR Lead affirmative action/EEO compliant hiring procedures to include position advertisements, position announcements, supporting search committee chairs and maintenance of search files, etc. in order to meet the Association and system requirements.

Maintain all personnel files/records with the utmost confidentiality.

Complete background check on all employees and volunteers as required including Board members.

Forward Motor Vehicle screen data to PW Wood for clearance to drive on behalf of Association.

Post all required civil rights and employment information clearly in all Association workplaces.

Payroll Administrative Operations

Review and correct project accountability errors as needed.

Respond to requests for status of leave accruals.

At year end, assist grants managers with reconciling employee entries with budget allocations.

Coordinate and input costing for all employees that receive salary from different Cornell accounts, including compensation changes related to bonus or increases.

Maintain, input and distribute non-exempt staff vacation and sick accruals into Excel spreadsheets and respond to requests for status of accruals.

Coordinate short term disability process, including directing employee to fill out the Claimant's Statement for Disability Benefits form and obtaining doctor information for submission to NYSIF; coordinate with the doctor regarding Health Care Provider's Statement for Disability Benefits form along with FMLA paperwork completion (adhering to all HIPAA regulations).

Maintain and/or update website and/or social media with general program related content to ensure current and timely news and information.

Professional Improvement-5%

In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety -Applied to all duties and functions.

Support the Association to maintain a safe working environment.

Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

Serve as Association Health and Safety contact.

Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO,

Protected Veterans, and Individuals with Disabilities.

POSITION DETAILS:

This is a non-exempt, full-time position, 40 hours per week position.

Pay Rate Type: Hourly

HOW TO APPLY:

Review of applications will begin immediately. Position will remain open until qualified pool of candidates is obtained.

Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the ‘Experience’ section of your application, use the Paperclip icon to search for file(s) or use the ‘Drop Files Here’ box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: cce.recruitment@cornell.edu.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

University Job Title:

Association Operations Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Valerie Smith

Number of Openings:

1

Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by ‘dragging and dropping’ them into the dropbox or by using the ‘upload’ icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Workforce Policy and Labor Relations at voice (607) 255-6866, fax (607) 255-0298, or email at equalopportunity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2018-08-09-07:00

Internal Number: WDR-00016056

About Cornell University

In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.