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Transferring Within the NIH

It may be possible to switch to another laboratory/branch after the DIS reviews and approves the switch. The J-1 Exchange Visitor Program allows for such movement as necessary to facilitate the J-1’s research objectives.

The new laboratory/branch must send a “transfer” case to the DIS (by following the documents listed on the appropriate checklist). In addition, the new laboratory/branch must include a signed Inter/Intra IC Transfer Request, which certifies that the research at the new IC is a continuation of the research started at the current IC. The DIS reviews the case to see if the move is permissible.

Transferring Your J-1 to Another Institution

It may be possible to transfer your J-1 sponsorship to another institution after the DIS reviews and approves the transfer. The J-1 Exchange Visitor Program allows for such movement as necessary to facilitate J-1 research objectives.

Work with your new host institution on your eligibility to transfer before leaving your current position. Whether you are coming to the NIH or leaving the NIH, the DIS will review your eligibility for transfer, which typically should occur by the end of your 4th year of J-1 status.

Coming to the NIH: Carefully determine a start date with your current host institution, your new NIH supervisor/sponsor, and the DIS. The DIS, however, must first receive the approved case from the appropriate NIH institute/center to initiate this action and work with your current host institution for their approval of the transfer. Once notified by the DIS, complete the separation paperwork with your current employer. Your current host institution will update SEVIS with the effective date of your transfer to the NIH. Your new Form DS-2019 with the NIH will be generated on the effective date of the transfer.

Leaving NIH: Carefully determine a start date with your new host institution and your current NIH supervisor/sponsor. To consider a transfer, send the DIS the completedJ-1 Transfer OUT request form. In addition, complete the NIH separation paperwork with your IC’s administrative office and have a termination notice sent to the DIS. If approved for transfer, the DIS will update SEVIS with the effective date of your transfer from the NIH. Your new Form DS-2019 with your new host institution will be generated on the effective date of the transfer. Review our
Leaving NIH guidance for further details.