2019 Food Vendor Inquiry Form

We’re excited for you interest in joining us at The 30th Anniversary Energy Fair, June 21-23 in Custer, WI!

Please fill out this inquiry form to apply and an MREA staff member will follow-up with you. Rates are determined by items served, time serving, and space needed.

Preference will be given to vendors who sell locally sourced and organic food. All food must be served in compostable ware. For more information about vending in Custer, please see the site map and Food Vendor Information Packet.

The Energy Fair is organized by the Midwest Renewable Energy Association (MREA). All the proceeds from the Fair work to further MREA’s mission of promoting renewable energy and sustainable living through education and demonstration.

Please send a copy of your certificate of liability to the contact below:

MREA
Attn: Greta Ladenthin
7558 Deer Rd
Custer, WI 54423

Fax: 715-592-6596
Email: gretal@midwestrenew.org

Food / Menu

Will you be selling mostly organic and/or locally grown food?*

Yes

No

Are you a snack vendor?*

Yes

No

Are you a main course vendor?*

Yes

No

Main Course Information

Breakfast

Lunch

Dinner

Please list the menu and beverages you plan to sell at The Energy Fair (description published in Program Guide):*

We will evaluate your application based on your responses below. Please note that food vendors who sell local and/or organic food will take priority over other vendors. Include local/organic farms as applicable. Note that the sale of bottled water and bottle juice is prohibited at The Energy Fair.

Vending Set-Up Information

What type of food stand will you be bringing?*

Food Truck

Trailer

Pop-up Stand

Square Footage Needed*

In order to best accommodate your needs, please give us the exact amount of square footage you need for your space. Please indicate height, width, and length.

What will you be powering (ie: deep fryer, type of coffee maker, etc.)

Would you like to purchase refrigerator space?*

Refrigerator space (2' x 2' x 8' space) - $40

Yes

No

Yes, but I need different dimensions

Please indicate the refrigerator dimensions needed*

Do you need access to water?*

Yes

No

What are your water needs?*

Please select all that apply:

Washing

Cooking

How much water do you need?*

Do you need grey water disposal?*

Yes

No

How much grey water do you expect to dispose?*

Would you like to purchase additional tables?

Each 10x10 vendor space comes with one table

Price is $20 per table.

Yes

No

How many additional tables will you need?

Please enter a number from 1 to 5.

Would you like to purchase additional chairs?

Each 10x10 vendor space comes with two chairs

Price is $5 per chair.

Yes

No

How many additional chairs will you need?

Please enter a number from 1 to 6.

Vendor Add Ons

Prices will be added to your final billing.

Would you like to purchase networking dinner tickets?

Booth purchase comes with 4 passes to the Networking Dinner. Your Exhibitor Badge is your ticket to the dinner. The Networking Dinner will be held Thursday, June 20, 2019 at 6:30 p.m.
Price is $15 per ticket.

Yes

No

How many additional networking dinner tickets will you need?

Please enter a number from 1 to 20.

Would you like to purchase MREA Benefit Dinner Tickets, Saturday night?

You’re invited to MREA’s Benefit Dinner on Saturday, June 22. Time TBD. Enjoy fine wine and dining, while visiting with Energy Fair friends old and new. Proceeds support MREA’s programs and initiatives. Thank you for joining us!

Member Price: $50/ticket

Non-Member Price: $40/ticket

Yes

No

How many additional benefit dinner tickets will you need (member rate, $40)?

Please enter a number from 0 to 20.

How many additional benefit dinner tickets will you need (non-member rate, $50)?

Please enter a number from 0 to 20.

Would you like to purchase campsite(s) at The Energy Fair campground, The Back 40?

Would you be interested in offering a discount on your product or service to MREA Members?

We will promote special member offers in the Program Guide and on our website to increase your business exposure.

Yes

No

Are you interested in donating an item to The Energy Fair Silent Auction?

Proceeds from the Silent Auction support programs at MREA. We are a non-profit 501(c)(3).

Yes

No

Would you be interested in helping to promote The Energy Fair through the web, social media, or newsletters?

Yes

No

Payment Information

How would you like to pay for your order?*

Credit card

Check (mail to MREA)

Online Invoice (payable by credit card or PayPal)

Terms and Conditions for the 2019 Energy Fair

A. Once a registration form has been submitted, at least a 50% non-refundable deposit must be submitted within 10 days. If paying by check, please postmark your check within 10 days of registration. Failure to pay or postmark within ten days will result in the cancellation of your registration.
B. NEW: Payment MUST be received by February 15, 2019 to receive the early bird rate. If payment has not been received, balance due will be updated to the regular rate.
C. NEW: Any exhibitor who has not paid in full by Thursday, June 20, 2019 will not be allowed to setup their display.
D. Cancellations: Vendors must notify Energy Fair management in writing by March 15, 2019 in order to receive a 50% refund. All cancellations received after this date will not receive a refund.
E. No refunds will be given to no-show food vendors.
F. It is mutually understood and agreed that any changes to the terms of this contract are not valid unless they are made in writing and signed by both parties.
G. Food vendors must keep their exhibit space neat and clean, taking every precaution against possible injury to visitors, guests, or employees.
H. NO pets are allowed anywhere on the parking areas, fairgrounds, or campground. Fair management has the right to contact the Portage County animal control office to have animals removed from any area of The Energy Fair.
I. All food vendors will be required to keep their booths open from 9:00 a.m. to 6:00 p.m. Friday and Saturday, and 9:00 a.m. to 4:00 p.m. Sunday. Food vendors may sell until 7:00 p.m. on Friday and Saturday. If Energy Fair management notices any vendor has left before these times, this food vendor may not be invited to setup at future Energy Fairs.
J. Food vendors must have at least one person at their space at all times while The Fair is open to the public.
K. Food vendors must be confined to the assigned space and in NO case may extend to any other part of the grounds.
L. Each food vendor is responsible for the cleanup of his or her exhibit area. If this is not done, clean up charges will be imposed.
M. All packaging material used to ship your products will have a designated storage area at the fairgrounds so that you can re-use the packaging material when shipping back your product. Please utilize this option. The location of this area will be provided at a later date. Please label all packaging that you wish to reclaim. Packaging that is not labeled is available for all food vendors to use. If your packaging material is not salvageable after shipment is received at The Energy Fair, please take this material to the recycling/garbage/cardboard area.
N. Sharing food vendor space with another company is not permitted, violators will be asked to leave the fairgrounds.
O. If a food vendor is setup in the wrong space, he or she agrees to move to the correct location at his or her own expense and without protest. Further, he or she agrees to pay any contracted parties for the transfer of any installed equipment or tent, unless the contractor failed to follow his or her instructions.
P. Sound devices are subject to approval of the MREA and if allowed, must be controlled so as not to interfere with other food vendors, exhibitors, or workshops. The privilege for use of such sound devices may be revoked at any time by fair management. The Energy Fair does not allow food vendors to run engines or make noise in their spaces that will interfere with other areas of The Energy Fair.
Q. Neither the MREA nor any officers, board members and/or staff members will be responsible for the safety of the property of food vendors from theft, damages by fire, water, storm, vandalism, or other causes, but will take responsible precautions to protect the food vendors from such loss.
R. If liability or property damage insurance is desired, the food vendor should obtain it. MREA strongly recommends that, in addition to other insurance, food vendors obtain public liability insurance to protect against possible claims arising out of the food vending space and The Energy Fair.
S. Halogen lighting usage for food vendors is not permitted at The Energy Fair.
T. Plastic bags may NOT be given out as promotional items.
U. Smoking is prohibited in exhibits, vending spaces, workshop tents, and buildings.
V. Food vendors may not park in The Energy Fair parking area near the Entrance Gate unless a handicapped window tag is displayed in the vehicle; there is designated public parking area for all food vendor vehicles. Food vendors that do not follow this requirement may run the risk of having their vehicle towed to the appropriate parking area. This rule is non-negotiable.
W. The decision of the MREA Executive Director or his representative(s), in their official capacities, must be accepted as final in any disagreement.
X. The MREA reserves the right to refuse, stop, relocate, or remove from The Energy Fair any food vendor or their representative and/or vending space, performing any act or practice which, in the opinion of MREA, is illegal, objectionable, interferes with the performance of other exhibitors/vendors, creates a health, safety, or fire hazard, or violates any rules stated herein.
Y. All food vendors are expected to conduct themselves in a professional manner and according to the rules of this agreement. Any unruly conduct, refusal to follow rules, or use of foul language to Energy Fair patrons or personnel will be considered grounds for expulsion from the event. Such food vendors will not be invited to return to subsequent holdings of this event.
Z. The MREA provides an opportunity for both food vendors and the public to benefit from the purpose of The Energy Fair. It is our policy to protect the environment and respect all participants in this event. We must insist that food vendors provide the same protection for the environment and respect for all participants including fellow food vendors. MREA retains the right to remove any food vendor and his or her vending space from the event if the food vendor does not comply with all written rules and regulations as stated above.
AA. Food vendors shall comply with those laws, rules and regulations and codes of the state of Wisconsin, Portage County, and of the MREA.