245 Every word in the 245 must be on the title page unless the word is in [brackets]. The converse is not true; not every word on the title page will appear in the 245 field. Not all punctuation in the 245 field will necessarily appear on the title page.

250 Check for information about the edition on the title page, the verso of the title page, and the colophon. If the edition information on the book differs from the edition information on the record, the cataloging copy is not the same edition. A different printing is generally considered the same edition, but only if there is no evidence of revision, e.g. "Second printing with corrections.

260 Make sure your record has the same place of publication and publisher. The date of publication must be the same.

Separate Records:
If the book is a later printing and the date differs, all relevant dates must appear in the 260. See: transcription of dates in 260 field for instructions. The 008 Publication Status is r: Reprint/Reissue Date and Original Date. Date 1 will be the later printing date; date 2 will be the original date.

‡a: the last page of each pagination sequence should be recorded in subfield ‡a.

‡b: illustrations will be recorded in subfield ‡b. Verify that there are illustrations if there is a ‡b subfield, but do not re-count the illustrations if numbered.

‡c: Measure the book. Accept variations up to a centimeter; remember that size is always rounded up to the next centimeter.

4xx Verify that the series statement in a book is transcribed in a 4xx field. For series access, classification, etc., see D. Authority Verification.

5xx If there are notes about accompanying material (e.g. Errata slips for insertion, plates in pockets) verify to make sure the accompanying material is present.

Reproduction vs Original. If you are cataloging a photocopy for a location, do not consider the photocopy to be the equivalent of the original. If the bib record is for the original, consult with a catalog librarian. Conversely, if you have a copy of the original, and the cataloging is for a reproduction (microfilm, photocopy, electronic resource), do not consider your book as matching the bibliographic record. The copy for the reproduction may form the basis for a new record by removing the fields that pertain only to the reproduction. Consult with a catalog librarian.

Limited Edition Notes
Transcribe any limited edition notes, in full if feasible (even if parts of the note do not apply to the copy in hand); these are usually found either in or near the colophon or on the t.p. verso. Do not transcribe the number or letter of the copy in hand here; it goes in the copy-specific note.

The coding for provenance tracings is 692 14 for personal names, 693 24 for corporate names, or 693 14 for corporate headings beginning with a jurisdiction, followed by a subdivision indicating the nature of the provenance evidence.

If the heading is already present in the record (such as the case in an author's presentation inscription), simply copy and paste, changing the tag and indicators and adding the subdivision as appropriate. Otherwise, Search the name in Orbis to determine how it has been used on bibliographic records. Use the authorized form (i.e., the form on the authority record) of the name if there is one. If one does not exist, use the form that has been used in Orbis. If the name has not been used in Orbis, construct a simple heading using the form found in the book.

Private Press Tracings
Beinecke collects certain private presses and designers and would like printer/publisher tracings made for all private presses. For presses, the coding is 710 2#; for individuals, it is 700 1#. For more information see Private Presses.

Examples:

710

2

‡a Grabhorn-Hoyem (Firm).

700

1

‡a Hunter, Dard, ‡d 1883-1966.

Ethnic Literature
If indicated on the BLIPS, add special local tracings for ethnic genre:

Series
Search the series as a title and a series title. If there is a series authority record or a classed together analyzed serial record in Orbis, determine if the series is classed together. If no series authority record is found, or if there are any questions, consult a catalog librarian. Follow the policies in Yale Policies for NACO Series Authority Records.

If the bib record is LC, only the series needs to be verified.

Names
If the bib record is not LC, search Orbis. If there is no authority record in Orbis, search LCDB. If a personal name with a prefix or a compound surname does not have a corresponding authority record, consult a catalog librarian.

Enable the OCLC and MARS options in ExportQ. Export the record if it is the only MFHD with a call number. If there are multiple MFHDs, but this is the first with a call number, export it. For detailed policies and procedures see:

If the book is an added copy to an Orbis record, there should be indication in some way on the searching slip that it is a duplicate that is being kept. If the added copy is going into the General Collection, assign a new Year/Number call number.

Do not reclassify the YCAL copy if the classification does not follow current conventions, except to rearrange printings, editions. If there is no other YCAL copy, classify according to the YCAL instruction page.

Check the Fixed Fields; check the record in the OPAC. Export the record to OCLC and MARS using ExportQ.

Write the call no. on the BLIPS.

If your work is being revised, make a printout of the bib. record. Note on the printout any problems you think need particular review and put the book with its BLIPS on a designated review shelf.

authorized form has a birth date and the heading in the utility does not;

authorized form does not have a birth date and the heading in the utility does have one;

authorized heading is slightly different from the heading in the record;

heading is a common one (e.g., Tate, James; Cox, Elizabeth);

heading does have an authority record but record needs a cross reference (e.g., NACO: Burdick, Carol; book: Carol Burdick Hudson)

For more information on the authority validation messages in Voyager, see Authority Validation Messages. It is vitally important that the guidelines are followed for these messages.

Series. If there are questions on whether a phrase is a series, a series-like note, a series is traced, etc., consult a Catalog Librarian. If there is not series authority record, consult a Catalog Librarian.

Uniform title. Uniform titles are used mainly for translations or for collections (e.g., Poems, Works). Consult a Catalog Librarian if there are any questions.

Incomplete Multipart Monographs. Consult with a Catalog Librarian.

Complicated Comparison Sheet. If there is a complicated comparison sheet, consult with a Catalog Librarian.

Classification. Any questions or conflicts regarding classification should be referred to a Catalog Librarian.