Alumni Directory

Alumni Directory images are very name dense and will have a heading that says "Earlham College Alumni Directory". Entries on Alumni Directory pages may contain information regarding the name of the primary individual, spouse name, and residence place.

Prefix

Key any titles before the given name, such as "Dr", "Professor", or "Mr", as seen on the image using the dictionary provided to assist you. In alumni directories, the name of the spouse is often keyed in concurrence of married women. In these instances key the maiden name as the primary name, and the first name listed as the spouse name (do not key "Mrs").

Given

Key the first name or initial and any middle names of the primary person as seen on the image using the dictionary provided to assistance. In alumni directories, the name of the spouse is often keyed in occurances of married women. In these instances key the maiden name as the primary name, and the first name listed as the spouse name (do not key "Mrs").

Surname

Key the surname of the primary person as seen on the image using the dictionary provided to assist you. In alumni directories, the name of the spouse is often keyed in occurances of married women. In these instances key the maiden name as the primary name, and the first name listed as the spouse name (do not key "Mrs").

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the image using the dictionary provided to assist you. Do not key any jobs or degrees in the suffix field. In alumni directories, the name of the spouse is often keyed in occurances of married women. In these instances key the maiden name as the primary name, and the first name listed as the spouse name (do not key "Mrs").

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided to assist you. Spouse name may follow the letter "m" (Ex.: "Moore, Ezra 1917 m Mallie Edwards")In alumni directories, the name of the spouse is often keyed in occurances of married women. In these instances key the maiden name as the primary name, and the first name listed as the spouse name (do not key "Mrs").

Spouse Surname

Key the surname of the spouse of the primary person as seen on the image using the dictionary provided to assist you. Spouse name may follow the letter "m" (Ex.: "Moore, Ezra 1917 m Mallie Edwards")In alumni directories, the name of the spouse is often keyed in occurances of married women. In these instances key the maiden name as the primary name, and the first name listed as the spouse name (do not key "Mrs").

Residence City

Key the residence city or town as seen on the image using the dictionary provided to assist you. Residence location may follow the letter "h" (Ex.: "Moore, Ezra 1917 h Lexington N C").

Residence State

Key the residence state as seen on the image using the dictionary provided to assist you. Residence location may follow the letter "h" (Ex.: "Moore, Ezra 1917 h Lexington N C").

=Keying Image Samples

Yearbook Page

Yearbook pages will often contain photos and names. Key name and residence places as they appear on the image. Yearbook images should only be classified as a "Yearbook Page" if there are names to be keyed. Any other yearbook images should be classified as "Cover page, Section header, etc."

Prefix

Key any titles before the given name, such as "Dr", "Professor", "Mr" or "Mrs", as seen on the image using the dictionary provided to assist you.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided to assist you. Initials should be keyed with a space between them and without entering the periods.

Surname

Key the surname of the primary person as seen on the image using the dictionary provided to assist you.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the image using the dictionary provided to assist you. Do not key any jobs or degrees in the suffix field.

Residence City

Key the residence city or town as seen on the image using the dictionary provided to assist you. The residence location will typically appear underneath or next to an individual's name. Not all individuals will have a residence location next to their name.

Residence State

Key the residence state as seen on the image using the dictionary provided to assist you. The residence location will typically appear underneath or next to an individual's name. Not all individuals will have a residence location next to their name.

Index

Choose the "Index" form type when the image contains a list names followed only by a page number.