The purpose of
this system is to track hearing office workload from the receipt of a request
for hearing until the final hearing level disposition (decision or dismissal).

Routine uses of records maintained
in the system, including categories of users and the purposes of such uses:

1. To a congressional office in response to
an inquiry from that office made at the request of the subject of a record.

2. To the Department of Justice (DOJ), a
court or other tribunal, or another party before such tribunal when:

(a) The Social Security Administration
(SSA), or any component thereof; or

(b) Any SSA employee in his/her official
capacity; or

(c) Any SSA employee in his/her individual
capacity where DOJ (or SSA where it is authorized to do so) has agreed to
represent the employee; or

(d) The United States or any agency thereof
where SSA determines that the litigation is likely to affect the operations of
SSA or any of its components, is a party to litigation or has an interest in
such litigation, and SSA determines that the use of such records by DOJ, a
court or other tribunal, or another party before such tribunal, is relevant and
necessary to the litigation, provided, however, that in each case, SSA
determines that such disclosure is compatible with the purpose for which the
records were collected.

3. To the General Services Administration
and the National Archives and Records Administration (NARA) under 44 U.S.C.
2904 and 2906, as amended by the NARA Act of 1984, information which is not
restricted from disclosure by Federal law for the use of those agencies in
conducting records management studies.

4. To student volunteers, individuals
working under a personal services contract, and other workers who technically
do not have the status of Federal employees, when they are performing work for
the Social Security Administration (SSA), as authorized by law, and they need
access to personally identifiable information in SSA records in order to
perform their assigned Agency functions.

5. To the Secretary of Health and Human
Services or to any State, the Commissioner shall disclose any record or
information requested in writing by the Secretary for the purpose of
administering any program administered by the Secretary, if records or
information of such type were so disclosed under applicable rules, regulations
and procedures in effect before the date of enactment of the Social Security
Independence and Program Improvements Act of 1994.

6. We may disclose information to
appropriate Federal, State, and local agencies, entities, and persons when (1)
we suspect or confirm that the security or confidentiality of information in
this system of records has been compromised; (2) we determine that as a result
of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs of SSA that rely upon the
compromised information; and (3) we determine that disclosing the information
to such agencies, entities, and persons is necessary to assist in our efforts
to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm. SSA will use this routine use to respond only to those
incidents involving an unintentional release of its records.

Policies and Practices for Storing,
Retrieving, Accessing, Retaining and Disposing of Records in the System:

Storage:

The records are
maintained electronically or in paper format.

Retrievability:

Records are
retrieved by SSN.

Safeguards:

Access to, and use of, the records is
limited to those employees whose official duties require access and use. System
security for automated records has been established in accordance with the
Systems Security Handbook. All employees are instructed in SSA confidentiality
rules as part of their initial orientation training.

As each case is
completed, the electronic record is transferred to an archive. It is retained
in the archive file for two years and then erased. Paper records are disposed
of by shredding when no longer needed.

System manager(s) and address:

Associate Commissioner

Office of Hearings and Appeals

Social Security Administration

5107 Leesburg Pike

Falls
Church,
VA
22041

Notification procedure:

An individual
can determine if this system contains a record about him/her by writing to the
appropriate hearing office (contact the system manager at the above address or
access http://www.socialsecurity.gov/foia/bluebook/app_f.htm for hearing
office address information).

An individual can determine if this system
contains a record about him/her by writing to the system manager(s) at the
above address and providing his/her name, SSN or other information that may be
in the system of records that will identify him/her. An individual requesting
notification of records in person should provide the same information, as well
as provide an identity document, preferably with a photograph, such as a
driver's license or some other means of identification. If an individual does
not have any identification documents sufficient to establish his/her identity,
the individual must certify in writing that he/she is the person claimed to be
and that he/she understands that the knowing and willful request for, or
acquisition of, a record pertaining to another individual under false pretenses
is a criminal offense.

If notification is requested by telephone,
an individual must verify his/her identity by providing identifying information
that parallels information in the record to which notification is being requested. If it is determined that the identifying information provided
by telephone is insufficient, the individual will be required to submit a
request in writing or in person. If an individual is requesting
information by telephone on behalf of another individual, the subject
individual must be connected with SSA and the requesting individual in the same
phone call. SSA will establish the subject individual's identity (his/her name,
SSN, address, date of birth and place of birth, along with one other piece of
information, such as mother's maiden name) and ask for his/her consent in
providing information to the requesting individual.

If a request for notification is submitted
by mail, an individual must include a notarized statement to SSA to verify his/her
identity or must certify in the request that he/she is the person claimed to be
and that he/she understands that the knowing and willful request for, or
acquisition of, a record pertaining to another individual under false pretenses
is a criminal offense. These procedures are in accordance with SSA Regulations
(20 CFR 401.40(c)).

Record access procedures:

Same
as Notification procedures. Requesters should also reasonably specify
the record contents being sought. These procedures are in accordance with SSA
Regulations (20 CFR 401.40(c)).

Contesting record procedures:

Same
as Notification procedures. Requesters should also reasonably identify
the record, specify the information they are contesting and the corrective
action sought, and the reasons for the correction, with supporting
justification showing how the record is untimely, incomplete, inaccurate or
irrelevant. These procedures are in accordance with SSA Regulations 20 CFR
401.65(a)).

Record source categories:

Records in the
system are derived from hearing office personnel and from information on
incoming cases.

Important Information:

Other Government Websites:

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Disclaimer

The Social Security Administration (SSA) website contains links to websites not affiliated with the United States government. These may include State and Local governmental agencies, international agencies, and private entities.

SSA cannot attest to the accuracy of information provided by such websites. If we provide a link to such a website, this does not constitute an endorsement by SSA or any of its employees of the information or products presented on the non-SSA website.

Also, such websites are not within our control and may not follow the same privacy, security or accessibility policies. Once you visit such a website, you are subject to the policies of that site.