Dear Clients
Due to the shortage of stuff announced by the companies house, they will no longer accept requests for same day registration service
Any order for the same day registration will be charged at the “same-day” fee, but processed as the standard. Please make sure you don’t apply for the same-day registration, as no refunds will be given.

Company limited by guarantee in Northern Ireland - option 3 for non-UK customers

£659.49
Key Features

Quick company formations

The third option of the North of Irish company limited by guarantee formation for the non-UK customers is the fastest process with electronic documentation to get your non-profit business started, and printed corporate documents as well.

This package is the cheap and efficient way to begin business, as the North of Ireland registered non-profit company, and includes the provision of a registered office address, the cost of forwarding official post overseas for the duration of one year, and the provision of a nominee director & nominee member for one year.

This is one the most popular package for the EU and international small & medium size businesses, who wish to appoint the nominee director & a nominee member.

There is a growing need of the UK based nominee directors who have vital knowledge of UK's and international tax planning principles and the national laws. As more and more foreign and offshore registered companies are opening up in the country, the need for those directors is increasing for the very important reason. There are double taxes levied on the foreign owned companies as against the domestically registered ones. A company with the nominee director will ensure that all legislative requirements are adhered to & takes care of the settlement of the annual fees, maintaining the registered office address, filling the annual return and so on.

You will also need to provide information about the person with the significant control.

Your nominee director and a nominee member will not be listed as a person with significant control in any cases, there are no exemptions at all.

Documents

The following documents will be sending by e-mail to you upon formation of your company limited by guarantee: -

1. A certificate of incorporation;
2. The memorandum & articles of association;
3. The meeting of the board of directors;
4. Membership certificates;
5. The company' registers.

The following documents will be posted by Royal Mail first class to your door upon the formation of your company limited by guarantee: -

1. The laminated certificate of incorporation printed on a special class of the ivory paper;
2. The printed & top-notch bound copies of the memorandum & articles of association;
3. The hard bound copies of the company's registers;
4. The hard bound copies of the of the first meeting of the board of directors;
5. Two membership' certificates printed on the special layout security design paper;
6. The signed power of attorney;
7. The signed, undated resignation letter from a nominee director;
8. The declaration of a trust;
9. The agreement for the provision of the nominee service.

With this package we will also provide the following services: -

1. The provision of the registered office address in Belfast for 12 months;
2. The government mail forwarding or scanning with forwarding to your e-mail;
3. The certificate of the registered office address;
4. The appointment of a nominee member for 12 months;
5. The appointment of a nominee director, citizen of the United Kingdom for 12 months;
6. Monitoring changes in ownership of the company;
7. Ensuring that the company files statutory information promptly;
8. Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
9. Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal and statutory requirements.

This incorporation package does not include the provision and appointment of the nominee secretary, but we will take care about your company maintenance as it was described above.

Upgrades

This package can be upgraded with any of the following features (extra costs incurred): -

1. The printed & top-notch bound copies of the memorandum & articles of association;
2. The hard bound copies of the company's registers;
3. The hard bound copies of the of the first meeting of the board of directors;
4. The company pliers seal or a rubber stamp;
5. The certificate of good standing or certificate of incumbency;
6. Apostilled or certified corporate documents by the foreign embassy or/and by the Chamber of Commerce.

Choose a Company Name

Explanation:About the exemption from use of 'Limited' in a company' name

Your company name must end with the word 'Limited', or its abbreviation 'Ltd', or the Welsh language equivalents: 'Cyfyngedig', or 'Cyf'.

For example: ABC Limited, ABC Ltd, ABC Cyfyngedig, ABC Cyf.

These words (Limited, Ltd, Cyfyngedig, Cyf) must not occur in any other place within the name of your company.

Exemption from use of 'Limited' or 'LTD' in a company name
If certain requirements are met however, a company limited by guarantee may apply for and be granted an exemption from using 'limited' (or its Welsh equivalent) in its name. The requirements are as follows: -

(a) the objects of the company are to be the promotion of commerce, art, science, education, religion, charity or any profession, and anything incidental or conducive to any of those objects; and

(b) the company's memorandum or articles of association: -

(i) require its profits (if any) or other income to be applied in promoting its objects'

(ii) prohibit the payment of dividends to its members, and

(iii) require all the assets which would otherwise be available to its members generally to be transferred on its winding up either to another body with objects similar to its own or to another body the objects of which are the promotion of charity and anything incidental or conducive thereto (whether or not the body is a member of the company).

If you want to register a company to be exempt from use of 'limited' in your company' name, we will produce a memorandum and articles of association for you which complies with the above requirements, for an additional fee of £50.00.

Explanation:About the use of symbols in your company name

You can use most symbols present on a standard English keyboard in your company name. The following are all acceptable: -

If you need to register a company with specific accents, signs or punctuations you need to apply for paper forms filing service, so we still do that manually. After we receive your payment, we will send you an e-mail containing special forms which you need to print, sign, and return to us.

Once we are in possession of your signed forms, we will initiate the formation process of your private limited company with Companies House (this applies for only paper forms filing service).

First choice: *

Second choice:

I require the exemption from use of 'Limited' in a company' name - £50.00

Explanation:About the guaranteed same-day service

This service guarantees that your limited company will be registered on the same day that your order and payment are received.

In order for you to use this service, you must place your order before 1:30 p.m. (London time) on a working day, and your application form must not contain any errors or omissions.

This service based on Companies House's normal working hours. We cannot be responsible for delays caused due to the rejection of the application by Companies House for any reason whatsoever.

Guaranteed same-day company incorporation - £45.00

The priority handling incorporation packages

Explanation:About the priority handling packages

When you are placing an order online, our incorporation fee does not include a free consultation or appointment any of our members as your personal assistant. We understand that some customers are feeling more comfortable when they have a personal manager who will be responsible and involved for their orders, and who directly be responsible for the further communication with our clients.

About the standard priority handling option
This option allows your order to be processed ahead of others and a personal manager for your order will be appointed.

About the premier priority handling package
This option includes the provision of a personal manager and comprehensive incorporation support for one hour, which includes the professional review of your order and supported documents, and this option is also includes answering of the pre or post incorporation e-mails support.

About the deluxe priority handling package
This option includes the provision of a personal manager and comprehensive incorporation support for two and a half hours, which includes the professional review of your order and supported documents, and this option is also includes answering of the pre or post incorporation e-mails support.

I require the priority handling package

The standard priority handling package - £45.00

The premier priority handling package - £150.00

The deluxe priority handling package - £250.00

The registration with the HMRC (Inland Revenue)

Explanation:About the registration with the Inland Revenue (HMRC)

When your limited company will be formed and registered at Companies House, Companies Registrar tells to the HMRC that this has happened; this applies whether you start your business as the limited company. It also applies whether or not your company is active or has not started trading.

HMRC sends a newly formed company an introductory pack within six weeks of being told by Companies House that the new company exists. This pack contains corporation tax forms and explanatory notes for new companies. The pack is usually sent to your company's registered office, which may or may not be the same address that you trade from.

You should complete and send a completed form (new company details) to your corporation tax office as soon as possible. If your limited company is dormant, you should complete a dormant form instead.

It is important to complete these forms as HMRC uses the information you provide to work out your corporation tax paying and filing deadlines. They will send you a form to confirm these deadlines, unless you have told HMRC that your company is dormant.

If your new company has not yet started trading you need to tell HMRC as soon as possible if your company has been set up but is not yet trading or engaging in any business activity. In other words, your company is dormant.

Penalties for not telling HMRC your company is liable for corporation tax
If your company or organisation has corporation tax to pay but you do not receive a 'Notice to deliver a Company Tax Return' from HMRC, you still must tell HMRC it is liable for corporation tax. If you do not, your company or organisation may be charged a penalty. HMRC calls this a 'failure to notify' penalty.

Where the obligation to tell HMRC that your company or organisation is liable for corporation tax takes place on or after 1 April 2010, the penalty is based on the amount of tax that is unpaid or that your company or organisation is liable for. This is called the 'potential lost revenue' or 'PLR'.

What we can offer you
1. To avoid any potential problems with the HMRC (Inland Revenue), we can offer you a straightforward registration of your company with the HMRC to confirm is your company is trading or not.
2. We can wait for an introductory pack from the HMRC, and then complete it & register it with the HMRC for your behalf.
3. We can be appointed as your corporate tax-agent.
4. As soon as we will register your company with the HMRC we will be able to apply for an unique tax registration number for behalf of your company.

Explanation:About the tax authorised agent

Coddan may be register with the Inland Revenue and act as the registered tax authorised agent for your company.

It allows you to use us as your authorise agent to act on your company behalf for specific matters, such as: - tax affairs including self-assessment and National Insurance; tax credits; PAYE for employers.

Our tax authorised agent services are charged annually, and must be renewed each year if you want to continue using them.

Please note that our authorised agent services are not including bookkeeping, accountancy and tax preparation services.

Why are authorisations needed?
HMRC has a strict legal duty of confidentiality in respect of the information it holds on customers. The unauthorised disclosure of this information is a criminal offence. HMRC cannot risk divulging information to anyone who has not been properly authorised to receive that information. Customers would not want their personal information disclosed to third parties without their consent.

Non-UK residents who owns or run a UK registered company
HMRC suggests that all non-UK residents who own a company registered in the United Kingdom, or who run a UK company as non-UK resident directors should appoint a UK based tax-representative to deal with HMRC on your behalf when you start a new company or organisation and for all your other corporation tax affairs.

I require an assistance with the registration with Inland Revenue (HMRC)

Information in updated

The applicant details

Summary:About your contact details

Please enter your details in the fields below. All fields are required.

Please provide us with a physical street address: not a post office (PO) box address. If you plan to pay online by credit card, the address that you enter here must match the address associated with your credit card.

As the person making this application, we will contact you should we need to discuss your application or company. We will not communicate with the company officers, or any other parties, unless you specifically request us to do so.

Caution:About your e-mail address

E-mail is the primary means of communication between us, so be sure to enter your e-mail address correctly.

If you do not receive an e-mail from us shortly after you submit your order, please check that your e-mail account is appropriately configured to enable you to receive e-mails from us.

In particular, ensure that your spam filter is not mistakenly filtering our e-mails.

Your personal details

Title

First name *

Last name *

Date of Birth *

Nationality *

Occupation *

E-mail *

Your address

Address *

Town *

Postcode *

County

Country *

Phone *

Mobile *

The person with significant control (PSC)

Explanation:Meaning of the person with significant control (PSC)

From January 2016, all private companies are obliged to keep the register of persons with significant control. Since April 2016 information about the persons with significant control (PSC) need be registered at Companies House.

The information from each individual company's persons with significant control register will be given to Companies House at the same time as the confirmation statement. The confirmation statement is the successor to the annual return.

What will happen to the information given to Companies House? The idea is that the register is the public document. Therefore members of the public will be entitled to both view the persons with significant control register and search for information relating to individual companies. Every company's PSC information will be listed on the same central register and it will be free to view and search.

Who classes as a person with significant control? A person with significant control is anyone who either: -

Holds over 25% of the shares

Controls over 25% of the general meeting votes

Can control removal or appointment of the majority of a company's board

Exercises significant control or influence over a company or has the right to do so

Having the right to exercise, or actually exercising, significant influence or control over the activities of a trust or firm which is not a legal entity, but would itself satisfy any of the first four conditions if it were an individual.

Explanation:Can a nominee director or shareholder qualify as a PSC?

No. Nominee director and shareholder are generally appointed for record purposes only, and in most cases have little or no influence over the day-to-day running of the business. In this case the person who qualifies as a PSC will generally be the beneficiary or/and the person(s) who hold the general power of attorney.

Does it mean, that I need to register myself as the PSC even I ordered the nominee service?
Yes, we need to register you, or the third person, who controls the firm as the person with the significant control. Nominee director is receiving instructions from the real owner, nominee shareholder hold the company shares on behalf of the beneficiary owner, means, your nominees cannot be appeared as the person with the significant control, because they are not controlling the business at all.

The person with significant control is the applicant

The person with significant control is the company director

The person with significant control is the company member

The person with significant control is another individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

The Level of the Company Control

All companies must to submit details of the person with significant control (PSC), this can be anyone who influences the day to day running of the company.

Holding more than 25% of the membership

Holding more than 25% of the voting rights

Holding the right to appoint or remove a majority of directors

Having the right to exercise significant influence or control

Summary:About the certificate of the PSC

A certificate of person with significant control is a document used to confirm the identity of the person with significant control of a business entity. It also confirms the name of the firm, registered number, and registered office address.

A certificate of beneficial ownership is often used to prove that a particular individual is authorised to enact legally binding transactions on behalf of an entity.

Certificates of person with significant control are issued by the business formation agent. The person with significant control can produce the certificate as the evidence of his/her position within the firm to any interested party in any administrative or legal proceedings or official injury.

Your certificate will be printed in an elegant format, sealed and laminated. If you need to apply for such certificate, please pay for the delivery.

I require certificate of the PSC - £15.00

Members contribution

Explanatory Note:About the members' contribution

This information is required by virtue of section 2(4) of the Companies Act which provides as follows: -

The memorandum of a company limited by guarantee must also state that each member undertakes to contribute to the assets of the company if it should be wound up while he is a member, or within one year after he ceases to be a member, for payment of the debts and liabilities of the company contracted before he ceases to be a member, and of the costs, charges and expenses of winding up, and for adjustment of the rights of the contributories among themselves, such amount as may be required, not exceeding a specified amount.

The total commitment of the members, taken together, is known as the "guarantee fund"; this fund only comes into existence on a winding up. In practice, this form of vehicle is usually unsuitable for most businesses but is often used, for example, by charities.

There is no limit as to the amount which must be stipulated as the member's maximum contribution. It may, for example, be as little as £10.00 or as much as £1,000,000.

However given the nature of the activities of most companies limited by guarantee (e.g. not for profit concerns such as clubs, management companies for flats and associations of traders for trade protection or information exchange) it is likely to be a relatively small amount such as, say £10.00.

Summary:Standard membership contribution upon formation of your company

The standard membership contribution on formation is £10.00.

It cannot distribute its profits to its members, and is therefore eligible to apply for charitable status if necessary.

You should bear in mind that the amount which you stipulate as the maximum contribution by members in the event of a winding up cannot be increased after the company is incorporated.

Nota Bene:Non-standard membership contribution upon formation of your company

The company may be registered with membership contribution that is greater than the amount it needs as initial contribution.

When applying for the alternative membership contribution for your company, please make sure that the value per membership contribution is not less than £1.00.

If you desire to have value per membership contribution less then £1.00 (for example 10p or 1p) you will need to apply for the paper filing for your company at additional charge.

Please tick one of the options below to choose the members' contribution:

I want to register my company with a standard membership contribution
I want to register my company with a non-standard membership contribution - £80.00

Number of shares:

Share currency:

Value per share:

Standard industrial classification of economic activities

Main SIC Code *

Additional SIC Code

Additional SIC Code

Additional SIC Code

The memorandum and articles of association

Explanation:Our standard version of the memorandum and articles of association

Coddan' special drafted and solicitors adopted memorandum and articles of association, which can be used not only in the UK, our own memorandum and articles of association will be very useful and accepted in other overseas countries. We do not use the Companies House' standard model of the memorandum and articles as most of others UK companies formation agents.

Our standard version of the memorandum and articles of association is very widely drawn, and is suitable for most types of business.

An electronic copy of our standard memorandum and articles of association is included with your company formation.

Additional printed and bound copies of our standard memorandum & articles of association can be provided, either at the time of original incorporation (at the same order form below) or at a later date.

Explanation:About non-standard memorandum and articles of association

If you want to have specifically drafted objects and clauses included in the memorandum and articles of association of your company, simply send them to us, and we will include them.

If you request a non-standard memorandum and articles of association, the formation of your company will be delayed by between 24 and 48 hours.

Please do not request a guaranteed same-day incorporation if you also require a non-standard memorandum and articles of association.

Explanation:Using your own memorandum and articles of association

We can register your company using your own memorandum and articles of association. Simply complete this order, and then e-mail us (orders@coddan.co.uk) the memorandum and articles of association that you want to register your company with.

The added administration will slow the formation of your company, so please do not request a guaranteed same-day incorporation if you are supplying your own memorandum and articles of association.

I want to use the standard version of the memorandum and articles of association - It's included in our price!

Non-standard memorandum and articles of association - £65.00

Supply your own version of the memorandum and articles of association - £75.00

Outline of Main Objects and Scope of Proposed Company

When ordering a company limited by guarantee please specify a list of the objects that need to be included to the memorandum of association.
Law requires a company to have a memorandum of association containing the objects clause. The objects clause delimits the purposes for which the company is formed and also its legal capacity.

Registering as a CharityExplanation:Who can register as a charity

We can register your charity with ther Commissioner if: -

1. Your charity is based in England or Wales;
2. Your charity has a minimum income of £5000 a year, eg in funds and donations;
3. Your charity is a type of charity that has to register.

I require registration as the charity - £950.00

The registered office address

Explanation:About our registered office address service

Prestige and privacy for your business, protect your personal details.No rental contract restrictions.Your registered office address can be used on your company stationeries, business cards, e-mails and website.You will have the permission to list our address for your company with Companies House & HMRC.HMRC & Companies House incoming post forward to you.*

* We are forwarding an official mail to our UK based customers free of charge.

This service is particularly useful for small businesses, such as those being run from home, who would like a separate, prestigious registered office address to be displayed on the public record.

Our registered office address service charged annually, and includes official mail forwarding; it does not include the forwarding of general business mail or bank statements.

If you require to use registered office address for receiving and/or sending all other types of mail, or use registered address for your banking needs, please apply for the general business mail option at the relevant part of this section .

Due to the implementation of 2007 Money Laundering Regulations (EC Third Money Laundering Directive) on 15 December 2007 it is now necessary for all Trust and Company Services providers including company formation agents to register with the HM Revenue & Customs and to put anti-money laundering systems into place.

We are therefore required to ask for a scanned identification of company members and beneficial owners of a company via e-mail first before we can undertake to provide a registered office address.

Within 14 days we will require you to post us a recent utility bill showing your real ("shadow") directors and beneficial owners names and current addresses and also a passport or a driving licence.

These can be original documents or copies certified by a solicitor, notary public or commissioner for oaths.

If you are an overseas based client you should provide us a copy of your passport and utility bill with the notarised translation into English.

Where we have provided a registered office address at your request and subsequently have to file a change of the address because you have failed to provide due diligence no refund will be given.

The Registered Office Address

It's included in our price! The first year's fee for a registered office address in Belfast

Forwarding of Official Mail Overseas

Explanation:Forwarding of official mail overseas

The first year' fee for the provision of the registered office address includes the cost of forwarding official post overseas.

Post forwarded to you at postage cost plus 10% handling fee.

It's included in our price! I require Coddan to forward an official mail overseas

Please forward official mail to my address as entered in the applicant's details section
I want official mail forwarded to to the address as entered in the beneficiary's details section
I want official company mail forwarded to a different address

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

Your Website Address as a Part of Your Registered Address

Explanation:About your website as a part of your registered address

If you have a website or already registered domain name, which you would like to use for this company, we can register it details as a part of your registered office address with the Companies House.

If you do not have a domain name yet, you can place an order with us on this form below, and we will register a domain name for your company behalf and register it details as the part of your registered office address.

Your customers and clients can do a simple name check of your company with Companies House and see details of the website, which belongs to your company.

The registration of your domain name as a part of your office address - £15.00

Enter the domain name of your company:

The Certificate of the Registered Office Address

Explanation:About the certificate of the registered office address

A certificate of registered office address is a document used to confirm the details of the registered office address of a company. It also confirms the name of the company, registered number, and the date of incorporation.

A certificate of registered office address is often using to prove that a particular company registered at the specified address in North of Ireland.

Companies' formation agent issues such certificates. The beneficiary owner or a company member can produce the certificate, as the evidence of his /her company is legitimate to any interested party in any administrative or legal proceedings or official injury.

Your certificate will be printed in an elegant format, sealed and laminated.

It's included in our price! I require certificate of the registered office address

The provision of the trading & inspection address

Explanation:About the service and inspection address

If your company is the active, the fee for the provision of the trading office address and the address for inspection of corporate documents is slightly higher.

Prestige and privacy for your business, protect your personal details.You can use our meeting room for the inspection of your tax and accountancy records by the HMRC officers at discounted rates.You can use our meeting room to have meetings with your clients and customers, we can place you company nameplate at the door of a meeting room (extra fees will apply to use our meeting rooms).You will have an access to a wide range of business support services.

This service is particularly useful for small businesses, such as those being run from home, who would like a separate, prestigious business address in London at Baker Street.

In the case if you only need to have a registered office address for public records, & you will keep your company' registers, accountancy and VAT records at your own permission in England or Wales, please provide us the details of the SAIL (single alternative inspection location) address.

Explanation:Disclosures relating to the registered office and inspection place

A limited company shall disclose: -

(a) The address of its registered office;
(b) Any inspection place; and
(c) The type of company' records which are kept at that office or place, to any person it deals with in the course of business who makes a written request to the company for that information.

The limited company shall send a written response to that person within five working days of the receipt of that request.

Where can you keep these records?
You may keep all or any of these records at the company's registered office. The company may choose an alternative location to make these records available for inspection.

The company can only have one alternative location to the registered office at any given time. That location must be in the same part of the UK as the registered office, e.g. a company registered in England and Wales can have an alternative inspection location in England and Wales only, but not in Scotland or Northern Ireland.

The company may choose to keep some records at its registered office and some at its alternative inspection location provided that all the records of a type are kept together.

Offence
Where a company fails, without reasonable excuse, to comply with any requirement in regulations, an offence is committed by: -
(a) The company; and
(b) Every member and officer of the company who is in default.

A person guilty of an offence is liable on summary conviction to: -
(a) A fine not exceeding level 3 on the standard scale; and
(b) For continued contravention, a daily default fine not exceeding one-tenth of level 3 on the standard scale.

For the purposes of this regulation a shadow director is to be treated as an officer of the company.

Requirement to display registered name at registered office and inspection place
3. (1) A company shall display its registered name at
(a) Its registered office; and
(b) Any inspection place.
(2) But paragraph (1) does not apply to any company which has at all times since its incorporation been dormant.

Requirement to display registered name at other business locations
4. (1) This regulation applies to a location other than a company's registered office or any inspection place.
(2) A company shall display its registered name at any such location at which it carries on business.

Manner of display of registered name
5. (1) This regulation applies where a company is required to display its registered name at any office, place or location.
(2) The registered name shall be so positioned that it may be easily seen by any visitor to that office, place, or location.

Registered name to appear in communications
6. (1) Every company shall disclose its registered name on: -
(a) Its business letters, notices and other official publications;
(b) Its bills of exchange, promissory notes, endorsements and order forms;
(c) Cheques purporting to be signed by or on behalf of the company;
(d) Orders for money, goods, or services purporting to be signed by or on behalf of the company;
(e) Its bills of parcels, invoices and other demands for payment, receipts and letters of credit;
(f) Its applications for licences to carry on a trade or activity; and
(g) All other forms of its business correspondence and documentation.
(2) Every company shall disclose its registered name on its websites.

Offence: -
10. (1) Where a company fails, without reasonable excuse, to comply with any requirement in regulations 2 to 9, an offence is committed by: -
(a) The company; and
(b) Every officer of the company who is in default.
(2) A person guilty of an offence under paragraph (1) is liable on summary conviction to: -
(a) A fine not exceeding level 3 on the standard scale; and
(b) For continued contravention, a daily default fine not exceeding one-tenth of level 3 on the standard scale.
(3) For the purposes of this regulation a shadow director is to be treated as an officer of the company.

.

My company is dormant & I do not need to have a service or inspection address
I want to use the same SAIL address as be entered in the applicant section
I want to use the same SAIL address as be entered in the person with significant control section
I want to use my own single alternative inspection location in the UK

Address

County or State

Country

Mobile

Town

Postcode

Phone

Fax

I require Coddan to provide the trading & inspection address for my business - £150.00

Optional Extra Services

Explanation:About the provision of members and directors' service address

The new requirements states that each UK company member must provide Companies House with two sets of address details, a service address and their residential location. Such details of a company director(s) and LLP members will be available on the government website to public.

You can use our registered office address as the address for your company directors and shareholders.

If you prefer to have your company directors, shareholders or an LLP members details listed on the government websites & you do not mind about this, then, you do not need to apply for the provision of members & directors' service address from us.

Explanation:About the telephone answering

With small and medium business in mind, we have specialised in an affordable telephone answering service, equipped to show a proficient picture to clients and providers. We pride ourselves on the level of professionalism portrayed by our trained staffed when it comes to the answering call services, our staff will see to it that your calls are replied to professionally and promptly.

Our team have been individually chosen and prepared to be able to display themselves as a team member, and not to give the feel or look of a call centre, moreover the staff members providing this service are the same staff who answer our own calls.

Key features:
• London or Edinburgh phone number included;
• Calls replied by an individual using your company name:
• Limitless messages and calls (the feature of call forwarding coming soon);
• Messages uploaded to your account and sent by means of email;
• Messages directed to our iPhone and Android App.

How it works:
• Select our telephone answer service through our webpage and create an account.
• Once the account has been generated, signed up you will be sent a London or Edinburgh number typically within a few working hours.
• You may now begin to share your number or begin to utilise call diversion services.
• You will receive a message once any calls have been answered.
• A call and messaging log will be accessible in your account for any future reference.

This address is not visible from public records and can be used as a confirmation for your bank or suppliers.

Explanation:About our general mail forwarding service

You can use our address for your business banking needs.You can use our address for sending and receiving general business correspondence.You can instruct us to send business correspondence to your partners, clients and suppliers.

While using our registered office address, all official mail for your company will be forwarded to you.

You can upgrade the post forwarding service to include all general letters received for behalf of your company or an LLP. If you choose not to upgrade, all general mail received for your company or an LLP behalf will be returned to sender.

This is fine if you do not expect any important general mail to arrive at the registered address of your business entity, but if you do, or if you use the registered office address to open a bank account, we strongly advise you to upgrade your registered office address to include all general business mail.

This will ensure that all mail received for your company will be forwarded to you.

Explanation:About our general mail scanning service

Coddan' mail scanner service allows you to actually view the incoming mail online the day it is received. Just log into our Customer Area and view a picture of each new piece of mail, then click on the drop down box next to each envelope and instruct us to hold, send, scan the contents, or shred the envelope.

To ensure the integrity of your online data, we utilize the latest security technology available today. Our web site is protected with a 256-Bit SSL Certificate. This means that your data has physical as well as electronic security.

In addition to protecting the integrity of your electronic data, Coddan has contracted with "Shred-It" to shred all your physical mail and documents. Shred-it's innovative paper shredding services and unrivalled security compliance standards ensure that all of your confidential waste is destroyed in the most secure way possible.

Costs: -

£110.00 per year (£9.17 per month service fee);

Includes 40 envelopes scan per month;

0.25 for each envelope scanned over 40.

Content scans: -

£0.50 to open an envelope;

First five pages of each envelope are £0.10 each - any additional pages within the envelope are £0.05.

Explanation:About sending letters by post

You will always need to send correspondence and letters by post, and you cannot always guarantee that your important business, financial and legal documents will arrive at their destination on time.

It is a very easy process, upload of your letter (in .PDF or .DOC format); we will print it out, put into the envelope and send it by post to the delivery address.

The process

Send us your letter via e-mail;

Provide us the postal address where you require your letter to be send;

We will print it out, insert into the envelope and send by post.

Our charges

Printed letter and envelope 99p plus the postage costs

Extra pages 15p each

Explanation:About the reception of legal processes

Companies which operate in the UK or which deal with UK financial institutions often need to provide an address in the UK at which legal proceedings or other notices can be served.

Some companies may not be able to do this, for example, if their main trading address is overseas.

We can act as your agent, and accept all legal processes on behalf of your private limited company. This includes services of notices and proceedings.

The provision of members (shareholders) & directors service address - £85.00

Telephone answering service - £230.00

The general mail forwarding - £200.00

The general mail scanning - £110.00

I require sending letters by post for one year - £50.00

The legal processes address on behalf of your company - £300.00

Appoint your own candidates (officers)

Explanation:About the minimum number of officers you need

A private company limited by guarantee must have at least one director, one member, and may have a secretary.

You need at least one person to form this type of company. If there is only one director, and that director is a natural person in your company, that director can also act as the secretary.

A company must have at least one director who is a natural person. This requirement is met if a natural person as a corporation holds the office of director sole or otherwise by virtue of an office.

You can register a sole director' company, if you are familiar with the secretaries duties and responsibilities, because all of them belongs to a sole director.

The directors and secretary of your company can also be members.

The Companies Act imposes no restriction on the minimum age of company directors. However Companies House will actively discourage the appointment of anyone under the age of 16 from taking up a company directorship on the grounds that the individuals concerned may not fully understand the legal liabilities that go with the position and for the most part will not have the experience necessary to perform the duties of a company director.

Under the Companies Act 2006, there is no restriction on any or all of the members being from an overseas country (i.e. outside the United Kingdom in terms of residency, domicile, and citizenship, place of incorporation or all or any of those concepts). Nevertheless, this general proposition may be subject to any applicable foreign investment rules which may apply from time to time.

It is a criminal offence to appoint a non-existent, not permitted for use or fake details for the company' officers appointments.

P.S. About the minimum number of officers you need
If you are planning to register a private company limited by guarantee for the charitable purpose(es), you must appoint three officers as the trustees (direcvtors).

First Candidate

Select the role(s) to which you want to appoint your first candidate:

Director
Secretary
Member

Enter the number of units to be held by this member

The candidate is the same person as that entered in the applicant section
This candidate is another private individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

This candidate is a corporate body (another company, partnership or trust)

Legal name

Governing law

Town

Postcode

Phone

Fax

Legal form

Registered No.

Address

County or State

Country

Mobile

Please enter details of an authorised company representative below:

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

Second Candidate

Select the role(s) to which you want to appoint your second candidate, if there is any, or leave this part of the application blank:

Director
Secretary
Member

Enter the number of units to be held by this member

This candidate is another private individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

This candidate is a corporate body (another company, partnership or trust)

Legal name

Governing law

Town

Postcode

Phone

Fax

Legal form

Registered No.

Address

County or State

Country

Mobile

Please enter details of an authorised company representative below:

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

The domain name registration options

We can register a domain name for your company's website from as little as £16.00 for two years, including free server name changes. '.co.uk' '.eu' and '.com' domain names are all available.

I want a domain name registration

Domain name .co.uk (for two years with free server name changes) - £16.00

Domain name .ltd.uk (for two years with free server name changes) - £16.00

Domain name .org.uk (for two years with free server name changes) - £16.00

Domain name .com (for two years with free server name changes) - £30.00

Domain name .net (for two years with free server name changes) - £30.00

Domain name .org (for two years with free server name changes) - £30.00

Domain name .biz (for two years with free server name changes)- £30.00

Domain name .eu (for two years with free server name changes) - £30.00

Domain name .us (for two years with free server name changes) - £30.00

Certificate of good standing certified by Companies House (5-7 days) - £55.00

Certificate of good standing certified by Companies House (24 hours) - £105.00

Certificate of incumbency (48 hours) - £45.00

Certificate of tax residence (for non-UK based customers) - £550.00

Documents certification by a notary public & apostille

Explanation:About documents certification

There are two ways to have your documents certified as authentic so that you can use them in foreign countries: by apostille, or by consular legalisation.

Apostille is the kind of authentication accepted in countries which are signatories to the Hague Convention. For use in a country which is not a signatory to the convention, a document must be legalised by the consulate of the country where the document was issued.

About the time frame for documents certification: -
The time indicated for these services is the time it will take to certify your documents from the moment we receive them, and not from the moment that your company is registered. Certain documents take longer to prepare or to reach us, which can delay the process.

For legal documents, such as memorandum and articles of association, certificates of incorporation, and certificates of good standing to be recognised in another country, they often need to be certified as authentic and true.

Foreigners who want to register a company, open a bank account, or do business in the United Kingdom, as well as UK registered companies and their owners who need to register a branch of the UK company overseas, or to use a UK-registered company as the shareholder in a foreign entity, or, to open a bank account overseas, will probably need to get certain documents certified by Notary Public and legalised by apostille_block.
However, some countries still require notarial and apostilled documents to be legalised and the document must in these circumstances be presented to the consulate or other diplomatic representation of the country where the document is to be used.

Coddan provides notary, apostille, and consular legalisation services for any type of company or a private documents. Coddan has the experienced team and we pride ourselves on our ability to obtain apostilles and legalisations within the tightest deadlines.

Once you check out please email Clear colour copies of your proof of ID and address, we recommend using a smart phone to capture the image.

Email KYC@CODDAN.CO.UK quoiting your order number

Documents and items delivery and the invoice options

Delivery options:

My delivery address is the same as that entered in the applicant's details section

The delivery address is the same as the beneficiary's details section

The delivery address is the same as the PSC's details section

I want my order delivered to an alternative address

Invoice options:

Invoice details are the same as that entered in the applicant's section

Please invoice my current existing company

Please invoice the new company that I am ordering

Please invoice another person

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

The delivery of documents or/and items

Explanation:About the delivery of your order

Shipping outside mainland UK
European orders shipped outside the UK are delivered via TNT. Delivery to most European locations is within 3 days from dispatch from Coddan.

Shipping outwith the EU
Worldwide orders shipped outside the UK are delivered via TNT. Delivery to most worldwide locations is within 3-5 days from dispatch from Coddan. Customers ordering from outwith the EU may be liable for duty and customs charges (if seals or corporate kit ordered).

Explanation:About the Customs

Please note: It is a legal requirement that we declare the full value of the goods on all packages destined outside the European Union, and shipments may be subject to import duties and taxes, which are levied once a shipment reaches your country. Additional charges for customs clearance must be borne by you; unfortunately, we have no control over these charges and cannot predict what they may be.

In the event of returning goods on which duty has been paid, if you have paid import duty for goods received, and subsequently return the goods to us, it should be possible for you to claim a refund of duties from your local Customs authority. To do this, you will need to show them proof of duty paid and proof of export (e.g. certificate of posting) when claiming your refund.

Should you have any further queries on duties payable/refundable, please contact your local Customs authority.

I want to pick my documents up from your London office - It's included in our price!

Royal Mail special delivery - £22.00

Express delivery (TNT, DHL, etc) to EU countries - £45.00

Express delivery (TNT, DHL, etc) to USA - £65.00

Express delivery (TNT, DHL, etc) to Russia and CIS countries - £80.00

Express delivery (TNT, DHL, etc) to other countries - £100.00

Applicant's Declaration

Summary: About the applicant' declaration

I declare that the information entered on this form is true and correct, and that the company I am forming will not be used for the money laundering; to receive the proceeds of drug trafficking; terrorist activities; trading in arms and weapons; or any illegal activity under the laws of the jurisdiction in which it is incorporated.

I hereby indemnify Coddan CPM Ltd., its staff, and associates from all actions, suits, proceedings, claims, demands, and costs which may arise out of, or be incurred as a result of, the provision of the services that I have ordered, either by the company itself that I have ordered, or by the principals of the company.

I have correctly entered all necessary details on this form, and understand that any typing or spelling errors I have made on this form will show up on my company formation documents. I further understand that Coddan cannot take responsibility for any such errors, and that additional charges will apply should I wish to change any details after my company has been formed.

I have completed this form in English, using only English characters, and have read all the pertinent notes on this order form.

I understand that Coddan is not obliged to accept any request or claims if the online order form has been sent with mistakes, omissions, or incomplete.

None of my or the company's assets, net worth, income or activities relate in any manner to illegal armaments, money laundering, illegal drugs or other illegal controlled substance, or any activity that I know to be illegal in my country of citizenship, residence or domicile, and/or in the place of incorporation.

I do not intend to hinder, delay, or defraud any creditors, or engage in any illegal conduct in relation to creditors and do not intend to engage the services of Coddan CPM Ltd., in order to facilitate or otherwise engage in such activity.

I hereby expressly, specifically and unqualifiedly agree to wholly hold harmless and indemnify Infinity Coddan CPM Ltd., its shareholders, officers, directors, employees, agents and nominee shareholders and (or) nominee directors provided by Coddan CPM Ltd., or its agents if any, from any liabilities of any kind or character arising out of any lawful actions taken by them in reliance upon any fact of statement contained in this declaration which may hereafter prove to be untrue or materially inaccurate.

I agree to Coddan' charges and that I will make payment when they fall due.

I am aware that any changes of the above data or my own personal data must be reported to Coddan CPM Ltd., within five working days after the changes, and the damages arising from the omission of such obligation shall be my burden.

Please review the "Terms and Conditions", and the "Applicant' Declaration" terms. You must agree to them before proceeding to calculate and finalise your order.

By clicking "Yes, I agree" I certify that neither Coddan nor any of its employees or agents have provided me with any personal counsel, legal or financial advice. If I have provided credit card details, I authorise that my credit card be charged for the ordered service(s).

Coddan CPM Ltd., reserves rights to withdraw or amend without a further warning a part or all the services we provide where we have a legal or technical reasons to do so. There may be times when our website is unavailable and you agree that even in some circumstances no refund of any fee will be given by us to you, or any compensation in any form for any reason. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.