Black Box blog is dedicated to providing insight in the record management and information management knowledge world.

Wednesday, 21 August 2013

RECORD MANAGEMENT: HOW FINANCIAL RECORDS ARE HANDLED

Record management is one practice that needs to be done in order to have efficient management and a proper discipline maintained in the business.

It includes safe and secured record storage of the business records that an organization owns and maintains. There are many storage firms that provide customers with offline storage of documents at competitive prices. You can easily choose the firm that gives you best prices!

Financial records are those kinds of transactions which are documented and are used by the firm in the daily itinerary of the business. Also, these documents are like the evidences for each transaction that the business undertakes. These types of documents could include orderings, receipts, bills, loans, contracts, schedules, notifications and so many other types of operations that the company carries out. Typically, a record is something that can be produced in the court of law. If at all it undergoes any kind of scrutiny, it should be able to prove itself reliable and authentic. It cannot be something that has been tampered with or that has been altered. This is important so that the records adhere to what they originally state and they precisely stand for the facts they are claim.

These types of documents have a particular cycle that they follow. The first phase is the creation of receipts, processing and then distributing them. In the second phase, there is the maintenance, the evaluation of the documents. Finally, there is the disposal of the records. This is typically how records are maintained by most of the organizations.