Refunds and charges

Consider searching for second eight-week classes and other classes that have not yet started. Instructors may not approve your add request if you’ve missed too much of the semester.

Dropping classes during the automatic W period

You’ll get a “W” (withdrawn) on your transcript for any class you drop. Note that if your instructor gives you an F because you were found to have committed an act of academic misconduct, you’ll still get that F rather than an automatic W even if you withdraw before the automatic W deadline. Withdrawing from a class doesn’t protect you from the consequences of academic misconduct.

After the automatic W deadline, you’ll no longer be able to drop or add classes via eDrop/eAdd. Check with your advisor to find out about your school or department’s rules and policies.

To drop after the automatic W deadline, you must begin the process by requesting drop/add form signed by your school’s dean. Please Note: Some schools require a petition before allowing the late drop. Once you have the form, it needs to be signed by your instructor and the chair of the department offering the class you wish to drop. Bring the signed form to a service representative at Student Central to process your drop or add. Don’t try to use the online registration system.

It will be up to your instructor to give you either a W or an F if you drop a class after the automatic W deadline. If you’re worried about your GPA, talk with your instructor to see if there are better options available.

Approval to drop a class after the last day to drop a course is normally given only for urgent reasons, such as a long illness or similar issue. Talk to your instructors and your advisor as soon as possible if something happens in your life that could keep you from successfully completing your courses late in the term. Don’t be afraid to ask for help.

Tips for using eDrop/eAdd

Keep the following tips in mind before you submit an eDrop, eAdd, or both.

Wait for confirmation

Submitting a request is not a confirmation that the course has been dropped or added. After the appropriate advisor, department chair, and/or dean has approved your request, you’ll get an email confirming that your request was approved and your schedule has changed. It’s your responsibility to monitor the status of your request.

Until you receive an email that says an eDrop request has been approved, you’re still enrolled in the course and should continue to attend all classes. Any request that hasn’t been approved or denied two weeks after you submit it will not be approved.

Know how your student account will be affected

Additional tuition charges may apply when you change your schedule.

Once an eAdd request is approved, the date you submitted it will be the date used to add the class and determine the fees you’ll pay. Adding classes that cause you to go over the 12–18 credit hour range can have a major effect on the amount you pay for the semester.

Dropping classes could result in less financial aid, or may require you to repay aid you’ve already received.

What to know about eDrop/eAdd Pair

If you use eDrop/eAdd Pair, each of your requests depends on the approval of the other. If either one is not approved, neither request will be processed. However, if you submit your request by the automatic W deadline and the eAdd component is denied after the deadline, you may still be able to drop the class.

Options to consider before dropping classes

Review the class syllabus to figure out what your final grade could be.

Meet with your instructor to learn what you can do to improve your grade.

Manage your time to focus on the classes, assignments, and exams that will help your progress the most. Ask your instructors and advisor for help setting priorities.

Talk to your instructor about the possibility of an incomplete. (Be aware that an incomplete is almost never possible if you’ve taken the final exam.)

To drop classes after the last day of final exam week, contact the Student Advocates Office to discuss if and how you might be able to drop classes.

﻿﻿Fees for late drop/add

You’ll be charged a late schedule change fee of $23 for each class you drop after the first week of classes. You’ll also be charged this fee if you change sections, change arranged hours, or change whether you’re taking a class for credit or auditing it. We’ll consider waiving the late schedule change fee only if you can clearly demonstrate that the university, through one of its offices or officials, is directly responsible for your late drop/add.

You may also be charged course fees, tuition, and/or penalties. Get the details below.

Undergraduate enrolled in 12–18 hours, fall/spring

To avoid additional tuition, drop and add as closely together as possible.

If you stay in the 12–18 hour range after dropping and/or adding, your tuition won’t change.

If you end up with fewer than 12 hours, dropped hours are refunded at the applicable refund period percentage.

If you end up with more than 18 hours, added hours are charged at 100 percent of cost.

You won’t get a refund for a class dropped after the refund period.

If you don’t drop and add classes at the same time

Dropped hours are refunded at the applicable refund period percentage.

Added hours are charged at 100 percent of cost.

You won’t get a refund for a class dropped after the refund period.

Undergraduate enrolled in 19 or more hours, fall/spring

To avoid additional tuition, drop and add as closely together as possible.

Your tuition won’t change if you stay in the same number of hours.

If your hours decrease, you’ll be refunded for the number of hours you drop at the applicable refund period percentage (down to 18 hours)

If your hours increase, you’ll be charged for the number of credit hours added to what you were already registered for.

You won’t get a refund for a class dropped after the refund period.

If you don’t drop and add classes at the same time

Dropped hours are refunded at the applicable refund period percentage.

Added hours are charged at 100 percent of cost.

You won’t get a refund for a class dropped after the refund period.

If you drop or add classes after the refund period

You won’t be charged for added hours if you drop equal or more hours at the same time.

You won’t get a refund for hours you drop.

Undergraduate enrolled in fewer than 12 credit hours, fall/spring

Dropped hours are refunded at the applicable refund period percentage.

Added hours are charged at 100 percent of cost.

You won’t get a refund for a class dropped after the refund period.

Graduate/professional, fall/spring

Dropped hours are refunded at the applicable refund period percentage.

Added hours are charged at 100 percent of cost.

You won’t get a refund for a class dropped after the refund period.

If you have a fee scholarship or fee remission

You’ll forfeit a portion of a fee remission that applies to a dropped class.

Classes you add may not be fully covered by a fee remission.

Even exchange policy for graduate students not in a flat-fee program

If you’re a graduate student in a program other than a law, optometry, or M.B.A. program, you may exchange one class for another through the second week of full-term classes with no additional tuition. Note the following requirements:

You must use eDrop/eAdd Pair to request your even exchange. Your request will be covered under this policy even if the approval occurs after the second week of classes.

The dropped class must be a full-term class subject to the 75 percent refund period during the second week of classes.

You’ll receive a grade of “W” for the class you drop.

The exchange is applicable only to one class dropped and one class added for the same number of hours.

If the hours of the class you add are greater than those of the class you drop, you’ll be charged tuition for the extra hours.

Summer courses

Pay very close attention to the refund periods for each session. They’re shorter than in the fall and spring semesters.

Dropped hours are refunded at the applicable refund period percentage.