Intention to Hold an Event Application Form

Please complete as many sections of the form as you can. Please note that some fields are compulsory.

When submitting this form please wait until you have reached the submission confirmation screen before closing the window. If you get a notification about incomplete information, please complete these sections then click 'submit' again.

If you don’t hear from Council within two weeks please phone 8571 1000 as we may not have received your form if you didn’t submit it properly.

Please note that the act of submitting this application does not mean your event is permitted to proceed; permission must be obtained in writing from the City of Greater Dandenong prior to any event taking place.

As part of planning your event, all event organisers must ensure that all statutory and regulatory obligations have been complied to for that event. If you have not obtained all of the appropriate permits you could face serious consequences such as on the spot fines and court action.

Intention to hold an event form

Please note: Public Liability Insurance is a compulsory requirement for all events.

Event details

Name of event:

Proposed event location (please be as specific as possible):

Proposed date/s::

Proposed start and end time:

Tell us about the event. What is the purpose? Who will be attending? Etc.:

Event numbers

Expected number of attendees:

Event organiser details

Organisation name:

ABN:

Contact person:

Contact phone number/s:

Email address:

Event attractions

Entry cost:

Tick all attractions that will be at the event:

Live or amplified musicRides and fairground attractionsFireworksHot foodAnimalsAlcohol (sale or BYO)

Other event attractions (please provide details):

Food and drink

Please note: details of any food sales are to be approved by the City of Greater Dandenong's Health Department and all temporary and mobile food-based activities and events must be registered on the State government website Streatrader. For more information see the temporary and mobile food operators section of this website.

Will food be available at the event?:

YesNo

If yes, food will be:

Provided free of chargeSold for money

How many food and/or beverage stalls will be at the event?:

Traffic details

Are there any road closures or changed traffic conditions required for this event?:

YesNo

Declaration

All of the following items must be checked for your form to be submitted.

Tick box:

I declare that I have read the conditions of hire for the casual use of a reserve or sportsground at http://www.greaterdandenong.com, and will abide by these conditions

Tick box:

I declare that I am authorised to act on behalf of the responsible organisation noted in this application

Tick box:

I understand that I am responsible for ensuring the safety of the people at the event in question and the general community that will be affected by this event

Tick box:

If I do not understand any of the requests for information or my obligations and responsibilities in delivering a public event, I will seek assistance from a qualified consultant prior to commencing the event

Tick box:

I agree to follow any lawful direction or instruction given by an authorised officer of the Council in relation to the conduct of this event, and will instruct all event staff, performers and other participants to do the same

Tick box:

I acknowledge that planning and responses should not be limited to the fields provided in this or other Council form and that the onus is on myself to prepare for all possible contingencies, and for keeping the appropriate parties informed

Tick box:

I have not withheld any pertinent information affecting the outcome of this application or the staging of the event. I will keep the appropriate officers of the City of Greater Dandenong informed on any changes or developments to the event details

Security check: please enter the words/numbers you see them in the boxes below, in order and separated by a space.