Aquatika is the annual celebration of IAH. It's a wonderful opportunity for IAHians to meet each other. Aquatika is being conducted regularly without break, since the time IAH was founded in 2004, either in Chennai or in Bangalore. With the view to broad base our activities, we are looking forward to Aquatika in some other city / center. We invite IAHians from other centers other than Chennai and Bangalore to consider hosting Aquatika 2010.

Please keep in mind the following points.

Aquatika is annual celebration of IAH & it's members.

The main Aim & Objective is to promote fellowship among members.

To be held on the last Sunday of June. In 2010, the date will be June 27, 2010.

The current format being followed is, a 9 am to 6 pm day event, with video show, expert speakers, etc.

List Three : Members from far off places, who's name is not in list One or Two.

List Four : Others - Non members.

Total up all four lists & divide by 3. That's the number you start working with. Take that as the number of attendees.

Check for suitable venue.

Check venue & food costs

Workout fees/tariff per person.

By now you will know if it's possible to conduct Aquatika in your town or not. Please be rest assured that you will get all the help you need, other than financial help, to organise & run the event. If you need any help, just ask.

Last edited by ravi on Sat Mar 06, 2010 2:18 pm; edited 1 time in total

Funding is from subscription collected from the attendees & stall charges collected. Sometimes, when there is still a deficit, we conduct auctions & sales of various donated items till we break even. Aquatika 2008 at Chennai almost broke even. Most earlier once were funded by organisers to some extent.

Tirtha, I am 100% agree with u. It is not difficult to organize this meet in Delhi NCR area. But u should play the role of leader and side by side i will stand behind you. Central Delhi near ITO will be the good venue for this type of meet. Communicate the authorities to organize Aquatika 2010 in Delhi NCR area.

Delhi can be done. Tirtha can help you as much as possible. My only problem is I travel during May June...but whatever can be done during the 2 months leading upto the event (without the physical presence) I will do. And ofcourse will try my best to b back before 27th.

If we need a venue, we can block the conference Halls at India Habitat Centre New Delhi, this I can do right away...This is centrally located and is close to the Airport as well as the Railway Station.

Is there any past records of number of attendees ( average) this will help us to block the Halls ?

It takes quite a bit of planning and organizing to conduct the event. We in Chennai start the planning for the event sometime in the beginning of March.

1. Venue & Food (negotiate hard on this. You may get a excellent price)
2. Speakers for the event
3. Videos for the event
4. Gifts for the speakers
5. Kit Bag for the participants (T-Shirts, caps or any other Gift, Scribbling Pads, Pens etc)
6. Previous day fellowship (mostly sponsored by the organizers)
7. Accommodation for Participants (different venues with prices - Negotiate hard on the prices)
8. Visit to fellow IAHians houses for seeing their setups
9. Pre or Post Tour options if possible (Delhi is a wonderful place and lots of places to visit and see. Near by places like Agra, Fathepur Sikri and stuff). If possible work out a good deal for people who want to see those places also.

Form a committee for each of these and ensure periodical follow-ups on the same.

In fact, if you are planning Delhi, would suggest a resort in Surajkund as one of the venues. Lovely place and lots of affordable resorts and their prices are also pretty reasonable. Top of my mind, can think of Hermitage Huts and Sunbird. Just a thought.

All the best and you can expect full co-operation from the previous organizers of the event. Madan, Trevor, Adip, Ravi, Beta and Venket know quiet a lot in getting this event organized.

Last edited by rrsriram on Thu Dec 10, 2009 12:33 pm; edited 1 time in total

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