Case Study: Using Content Capture to record large events

A Case Study looking at how Panopto can be used to record large events such as conferences with guest speakers.

Content Capture

The University is currently running a pilot project with the aim of developing a software solution that allows the capture of content that is available to learners at anytime from anywhere.

Guest Speakers

Outside of the classroom, Panopto can add value and reach to your corporate or student facing events, for example an employer’s open day with multiple guest speakers delivering talks across the campus. Using Panopto automated recorder, the entire schedule can be set up to run automatically on the day of the event, ensure you can focus of the event itself safe in the knowledge that the talks are being recorded.

“Overall we think that content capture is a really beneficial tool, enabling us to share content from our events with students who have conflicting appointments, or are based off campus (such as those at partner colleges, who frequently miss out on campus-based activities).”

Olivia Spence, Career & Employability Events Team, Career and Employability Service, University of Plymouth.

What is involved?

Thinking of running a conference or similar style event? With the automated recording system we have developed over the course of the pilot user are able to request recording takes places in rooms across the campus. Then instruct your guest speakers to use the PC at the front of the room and you are all set. Having multiple speakers at the same time in different areas of the university? No problem, because Panopto processes and complies all its content on the cloud server you don’t need to worry about overloading the system. This content can then be shared easily across either the university DLE or via email.

Planning is Key

As is normal with these type of events planning is crucial for a successful launch. If capturing the event with Panopto there are a few simple steps to take to help the recordings run smoothly. Something as simple as arranging a short break between guest speakers can make a massive difference in how smoothly the automated system runs, a small break allows for slight overruns in session etc. Though rooms are equipped everything you need to create content in a quick and easy fashion you or your guest speakers may wish to bring your own equipment, this is not a issue with Panopto, the ASTI team will work with you to achieve the best results.