Exhibit Policies

Registration & Payment

Exhibitors may register for booth space at the Calgary City Teachers' Convention using the online submission form. After registration information is submitted, exhibitors will be taken to a payment screen where they can pay for their booths via online credit card payment or by mailed cheque. Registration is not considered complete until payment is received. If an exhibitor submits the online registration form but payment is not received, booths are not considered reserved and will be made available for other exhibitors who are willing and able to pay for their spot.

Please note the following:

Exhibitors agree to follow all building regulations for the TELUS Convention Centre.

CCTCA reserves the right to cancel any exhibit booth registration at any time.

Booths cancelled before September 1st, will receive a refund less a $50.00 cancellation fee.

Booths cancelled after September 1st, will receive a refund less a $100.00 cancellation fee.

Booths cancelled after December 31st, will not not receive a refund.

Booth Location

The new online registration system allows exhibitors to choose their locations on the tradeshow floor. The CCTCA will monitor this process and alert exhibitors if possible competitors choose locations in close proximity to each other.

The CCTCA reserves the rights to alter the location of exhibitors at its discretion. If a move results in cheaper booths being assigned to an exhibitor, the CCTCA will issue a refund to the vendor.

In January, exhibitors will receive information regarding move-in/move-out and a confirmation of their booth number by email. At this time, exhibitors will need to arrange for shipping of materials, storage for the following Palliser Teachers' Convention, additional booth utilities, furniture, etc., using the links to the appropriate forms found under the Exhibitors menu.

Please read and familiarize yourself and/or your booth host with the TELUS Convention Centre’s building regulations. Violations of the building regulations are subject to action by TELUS Convention Centre staff, their contractors from St. George Show Services, Calgary Police Services and/or the Calgary Fire Department.

For any additional materials/services you may require, including those organizations storing materials for the Palliser Convention you need to complete these forms.

Note that any food samples must relate directly to the product being sold, with the exception of small wrapped candies. Any booth offering food/drink samples, working with hair and make-up products, or exhibiting animals must complete the appropriate paperwork and abide by the regulations of both Alberta Health Services, the TELUS Convention Centre, and the Calgary Marriott Hotel (the Convention Centre's authorized food and beverage provider).

At the request of the Calgary TELUS Convention Centre and in consultation with CCTCA committee members, effective February 2016 exhibitors will no longer be able to prepare and serve popcorn to delegates.

Disallowed Exhibitors

The Alberta Teachers’ Association has mandated that exhibitors are NOT to display/sell any study guides or other materials created by the Castle Rock Research Group nor similar products which promote standardized test preparation materials. Exhibitors who violate this mandate will have their booth cancelled and will forfeit their booth fees. Exhibitors who have questions or concerns regarding this mandate should contact ATA Provincial.

Professionalism of Vendors

Exhibitors who conduct themselves in a less-than-professional manner will not be accepted for future conventions.

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