Why HRMantra

More than 225 reasons to opt for world class HRMantra over ANY OTHER HR & Payroll softwares IN THE WORLD-HRMantra is the WORLD's MOST POWERFUL HR & PAYROLL SOFTWARE.

No other vendor can claim even 20 features that are superior to HRMantra

Click to view in detail

Salient Features

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Homepage

HRMantra`s homepage can be fully configured by all users to personalize to their liking. For e.g. they can decide the placing of the sections (tiles); expand or collapse each section or even change the skin color and how they would like to be welcomed

Mostly quite rigid with just 1 color scheme

2

Organizational Hierarchies / org units / employee categories

In HRMantra, you can create any number of hierarchies helping you to create any kind of analysis on employee groups like company, location, department, division, grade, designation, SBU, profit center etc basis

Quite limited number of hierarchies upto 7 thereby putting a lot of restrictions on data analysis & reducing the flexibility of configuring the software to all your org units. So for a business having more than 200 employees, such softwares are obsolete

3

Employee, managers & HR self service Portal

From the common homepage, you can easily set the ESS, MSS & HR self service. So the employees need to look at just 1 page for all their ESS functions.

Employees, managers and HR logins are generally separate with different looks and have to be logged in from separate applications. So if someone is an approver, he has to click in a specific module to check whether he has to grant some application thereby wasting his time & delaying the response time

4

Dashboards

HRMantra has customizable 3 D real time updatable Business Intelligence dashboards in each module. It has over 35 chart types and 16 color palletes.

Dashboard if available is either with very limited number of charts and is not specific to a module

5

Escalations

It has fully flexible escalation matrices in all modules using powerful formula builders with time based triggering features.You can send email & SMSes to select approvers. In case the escalation flow is changed, you can redistribute it in 1 click

Generally any application is routed to a person and there are limited fixed number of escalation levels that can be set.So for a business having more than 200 employees, such softwares are redundant

6

Does it provide video tutorial in all pages for easy learning?

Yes thereby the users do not need to go thru boring lengthy help documents. This reduces the efforts by the HRD to train its employees

Mostly not available.

7

Does it have setup wizards for easy and fast implementation?

Yes. So barring some technical formula builders, the client`s HR team can do the entire setup themselves saving huge cost and time required for implementation

Mostly not available thereby increasing the cost and time of implementation

8

Is there any hidden cost in adding any new legal entities?

Absolutely no. Very transparent pricing based on active employees. Complete career graph across a group of entities.

Most charge extra for an additional company and many are not able to even transfer employee data from 1 company to other also!. Such products should not be touched even with a barge pole

9

Is the HR & Payroll software completely web based?

Yes thereby giving tremendous benefits and cost benefits. Thus there is no headache on client PCs. No reloading of exes when the package is updated

Payroll module is mostly not web based limiting the usability of the software. Thus many functions like tax computation, etc cannot be done by employees on online basis. Such payroll softwares are developed on obsolete client server technologies. Such products are useless when payroll is done by HRD at branch levels

Yes HRMantra is hosted on Microsoft`s Azure datacenter which is the world`s most secure platform

No making your confidential employee information highly vulnerable to be poached by your competition

11

Is the software available on a monthly pay per use basis from VM servers based in an Tier IV datacenters with full DR?

Yes

Mostly Not available

12

How easy is it to go to your desired form?

You are able to reach all your pages in 1 click -a dream for any web based software.

It takes a lot of time to find the form going through a series of menus, sub menus and tabs increasing the headache of remembering the flow. Mostly you have to click on the module button first; wasting your precious time

Mostly less than 100 reports. If you want changes in the reports you will have to tell the vendor to change and they will charge you extra for the same

14

Amount of time invested in developing the software?

1000s of man years by ourselves (besides lakhs of man years of investment by employees of our clients testing and giving us feedback in real business environment on how to improve the user experience and how to reduce time in doing HR interventions) since the year 1998 giving us an incalculable domain expertise and the product has all best business practices in place and features that are must-have and it has become a very mature and easy to set product for any firm of any size in any industry

Quite less time invested in the development thereby the client has to waste colossal amount of time and money in explaining their requirements, fixing bugs, doing testing etc thereby becoming a guinea pig in the process as also imparting domain knowledge. Any such product with less than 15 years spent in its development will just not have the expertise or depth and so just not worth wasting your money.

15

Event reminders on the main portal page?

over 18+ types of event reminders like birthday / wedding anniversary / retirement / confirmation dates etc. with provision to remind x number of days, months or years before it is due. It comes by way of Email, SMS or Popup alerts.

Grouping can be done on 100+ activities like payroll, leave, attendance, salary etc. Remapping can be done in seconds.

Grouping facility if at all available can be done on very few activities and only for limited modules. In many products it has to be done employee-wise thereby HRD has to be remember which rules are relevant for all new joinees thereby wasting their precious time and many times leading to errors. It thus makes such products unsuitable for a large multi location multi hierarchy business.

18

Number of preformatted letter purpose templates

HRMantra has over 125 such templates across all modules thereby giving the users a personalised response

There are much lesser such templates

19

GPS tracking feature

You can monitor on real time the position of your employees using GPS on their smartphones & also use it for their attendance time-in & time-out features. It also tracks the IMEI number of their mobile.

Mostly Not available

20

Does software allow master data to be deleted even if there are transaction data available connected to that master data. For e.g. If a Mumbai city is defined in employee addresses and a user deletes Mumbai city from master it should restrict it.

Allows to delete data which is not only dangerous but raises serious questions on the software capabilities of the vendor-such products are not fit to be sold.

21

How many types of data can be imported?

HRMantra has a phenomenal 75 types of data that can be imported to reduce time in entering such info-it is a great time saver

Very limited number of imports allowed thereby increasing the time required to do HR processes thereby wasting time and reducing productivity like anything

22

Can employees create their own custom event reminders with provision to remind x number of days, months or years before it is due?

Yes. Employees can create N number of custom date triggers like their insurance policy expiry dates with. It comes by way of Email, SMS or Popup alerts.

Mostly No

23

Does the vendor give lifetime support for the software?

Yes provided free of cost. So it is like buying a Maruti car and over a period of time getting it upgraded to a Mercedes free of cost

1 version is given some years of support and after that the client has to buy for the new version at a huge cost again. And mostly within those years, the client has to live with the features provided on as is where is basis

24

Is the pricing comfortable for SMEs?

Yes HRMantra pricing is suitable even for 50 employees firm.

Most products are very highly priced. Some products implementation cost is more than Rs 12 lakhs

25

Does the vendor restrict the number of access levels in the cumulative licenses sold & are the prices higher HR & Admn access levels?

No. HRMantra has a very honest pricing policy. The client can decide which user to give which access level without worrying about any price surge

Most of the vendors give very less HR and admn licenses and charge a very high price for such access levels

26

Mobile version features

Employees can do their main self service functions like applying leave, OD, OT, attendance regularisation and all kinds of helpdesk thru their cell phones. This frees the employee from being depended on using a PC for HR work and thus truly any and all employees including workers become truly online. Available in Android and IOS

The number of features are quite limited compared to HRMantra.

HRIS

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Number of predefined fields per employee-more the fields better and more powerful will be your HRIS

More than 450 fields for query purposes making Employee related decision making process quite fast.It is virtually like a complete Kundli in your hands thereby helping you understand your employees better.

Generally less than 250 fields so if you want to add more fields, it will push up customization costs. HRIS is thus at least 50% less effective compared to HRMantra.

2

Can you do instant chatting with employees who are online

Yes using connectivity to whatsapp thereby reducing the cost of communication

Mostly not available

3

Org charts based on direct & indirect reporting as also on employee reporting to. all based on queries

Available. Dual reporting also possible.If a CEO has a manager and his driver reporting to him directly the positioning of the driver in the org will be much lower than the manager.

Either not available at all or if available it is not in depth

4

Is there a maker checker facility?

Yes.All the employees can keep updating their information as & when required thereby reducing data entry job of the HRD and also maintaining a clean and validated database.

Mostly missing which increases a lot of HR mundane workload and does not guarantee updated and approved data.

Can a list of employees be automatically assigned to a user for e.g. can a head of a dept see only his subordinates data?

In HRMantra, you can do auto assignment of all employees based on various hierarchies like company, department, designation, location etc to be able to speedily manage HRIS. You can also do manual assignment as also import assignment data

Mostly not available

8

Can it handle inter company transfers and maintain the same emp code. So as to provide a complete career history of an employee.

Yes making the HRIS process very easy. Seamless automatic leave,attendance,claims, payroll, investment etc data transfer when an employee is transferred from 1 company to another. You can decide whether you want to keep the old employee code or assign the new employee code to the employee. All the rules of the new position automatically gets set to this employee

Mostly not available thereby causing a lot of manual interventions resulting in erroneous data.

9

Does it have various employee networking features

HRMantra has employee , image gallery -private and public,SMS grouping and address group (to be used for calling or sending emails),

Mostly Not present.

10

Can a lady file a complaint against someone harassing her or can a person inform the management about any kind of fraud without worrying about his identity disclosed?

Yes in HRMantra any employee can air his thoughts on any topic by making his feedback on anonymous basis also

Mostly not available

11

Employee Reporting chart

It has fantastic way of displaying the employee reporting charts by expanding or collapsing it as per your desired view consisting of such employees photo, designation and a brief profile.It also generates a tree structure.

Mostly not available

12

When an employee`s reporting manager changes, does it allow import thru excel

Yes

Mostly not available

13

Employee code pattern

Available.
Based on hierarchy any permutation combination you can create to create an employee pattern

Lesser methods available

14

Does it have awards and recognition page with facility to create N type of recognition?

Yes

Mostly No

15

Can all employee log in to view their saved details and correct some personal data?

One can edit his personal info at any given time which then goes for approval to the concerned person.

Mostly No

Induction management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Induction module designer

Available and fully parameterized

Very limited features

2

Induction policies feedback form

Available and fully parameterized. You can use it wonderfully for getting ISO certifications as all documents have the version number, document number, issue date, facility to be released on the login page to be seen by all the employees. You can also decide whether it should be compulsorily seen by all the relevant employees & whether you want to take feedback from employees on the contents in various forms.

Very limited features

3

Can the policy documents like travel, leave rules etc be seen by employees to whom it is relevant only?

Yes

Mostly No

Opinion polls & Surveys

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Can a client create any kind of survey or poll with graphical display of results also?

Yes. All the documents, video tutorials, hyperlinks etc. that you want all the employee to learn can be set for compulsory reading and also tests can be conducted to examine whether they have acquired the knowledge.

Mostly not available

2

Discussion Board

Employees can initiate discussions on any topic & anyone can answer or provide feedback

Mostly not available

Recruitment management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does the staffing module have comparison of salaries with existing employees and salary fitments?

Yes and from any other such jobsites as well giving you a great bang for money

Mostly not possible

3

Can job positions in the company be published to consultants & they be allowed to upload CVs directly?

Yes

Mostly not possible

4

Candidate Reference Feedback form

Available. You can create a customised candidate feedback form for reference checks. The referee has to just click on an hyperlink in his email sent through HRMantra software & answer the objective questions which is then automatically stored in the candidates databank.

Mostly not possible

5

Does it have a requisition workflow?

Yes a workflow for new joinees or existing replacements with connectivity with manpower budgeting

Mostly not possible

6

Can it fetch resumes submitted on your website

Yes. We create a link on the desired page in the clients website from which candidate data is automatically posted to the HRMantra software

Mostly not possible

7

All the formal correspondence with the candidates like the offer letters etc goes through an approval process

Available

Mostly not available

8

Does it have a detailed manpower budgeting system based on recruitment year & cycle?

Yes

Mostly not available

9

Can employees apply for internal job positions (IJP) in the company or refer buddies?

Yes

Mostly not available

10

Can powerful interview scheduling be done?

Yes

Mostly not available

11

Does it have integration with resume parser?

Yes

Mostly not available

Online Psychometric tests

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Can any kind of Online Psychometric, IQ etc Tests be conducted for Candidates and Employees on any topic?

Yes. You can create `N` number of topics, `N` number of levels with randomized questions. We have already provided 3 readymade Psychometric tests available ( ego state scale, role efficacy test and climate survey test)

Mostly not available

2

Can you set Time Bound tests with Multi - Choice or subjective parameters?

Yes. You can schedule the test with or with out a time frame with subjective or objective answering and the same can be notified to the candidates through email.

Mostly not available

3

Does it have the functionality of setting negative marking and cut off marks?

Yes. The system has the functionality of negative marking and cut off marks.

Mostly not available

4

Can a basket of topics be merged for creating a test?

Yes. You can select `x` number of questions from one topic and `y` number topics from another topic to feature in a test.

Mostly not available

5

Can you upload an image for conducting Picture Thematic Test?

Yes

Mostly not available

6

Can it import questions of the online test papers?

Yes

Mostly not available

Exit management and Full & Final Settlement

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Can Full & Final Settlement be done from the front end?

Accurate, in-depth, fully automated and online

Not up to the mark and mostly offline.

2

Can an Exit Interview be done Online?

Yes. Employee can fill his Exit Interview form.

Mostly not available

3

Can you set different Exit interview questions for different hierarchies?

Yes

Mostly not available

4

Can Exit Form be escalated to Multiple levels and can conditional policies be set between levels?

Yes

Mostly not available

5

Can it also trigger a mail for exit clearance email can be sent to the relevant employees?

Yes

Mostly not available

6

Whether it can do the replacement online for the exited employee leading to transfer of all responsibilities to the respective replacements.

Yes

Not Available

7

Does it have a Resignation application approval workflow ?

Yes

Mostly not available

8

In case such assets are not returned by the employees, at the time of their exit does it mention it in the FFS?

Yes

Mostly not available

9

When you need to fill mass exit forms, does it provide import / export for speeding it up?

Yes

Mostly not available

10

Does it have exit interview workflow?

Yes

Mostly No

11

Depth of Exit management

Over 10 actions can be triggered once the exit form of any employee is filled up

Very limited options

Shifts management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Is 31 hour day concept available?

Yes enabling an employee who time-in is today at 11pm and time-out is tomorrow at 7am to be marked present full day for today

Quite in-depth rules based on hierarchies and options to deduct leave / salary on fixed or multiple values of time or salary amounts with cascading effects

Sketchy

2

Method of attendance reading

All methods of attendance can be captured using biometric, swipe cards, log-in log-out, thru android or IOS App or manual register.

Lesser methods available

3

Can it pick up attendance data from a swipe card system automatically on real-time online basis from all locations?

Yes giving you instant analysis as to who has come at what time using web services. It thus saves time, money and mistakes in adding employee data again in the access control system. We have recently also added attendance tracking thru webcam attached to a PC kept at the reception or also from a cell phone which not only reduces costs dramatically but also helps track attendance dramatically on the fields

Not possible increasing the headaches of collating attendance data from different regions. And also increasing the manpower required to update employee data in the access control system. Attendance thru webcam not available

4

Employees can themselves fill up the attendance record and submit to their HOD for approval

Through attendance regularisation form

Mostly not present

5

Can it create any kind of weekly off combinations for Monday to Sunday based on whether it is 1st, 2nd, 3rd, 4th, 5th, even monthly, odd monthly, even yearly or odd yearly?

Yes

Mostly no

6

Can a set of employees chose the maximum number of Holidays he can avail in a year?

Yes

Mostly no

7

Can it accept a master permission attendance card for time-in and time-outs?

Yes

Mostly no

8

Can attendance regularization Application be used for daily activity tracking?

Yes. All employees get to enter the work they have done against a job function

Mostly no

9

Can it calculate monthly deficit hours and deduction rules?

Yes based on hierarchies and options to deduct leave / salary on fixed or multiple values of time or salary amounts with cascading effects

Mostly no

10

Does it have condonement Facility?

Yes

Mostly no

11

Does it have the facility of import / export of the swipe card data

Yes

Mostly no

12

Does it have the workflow for extra hours worked?

Yes

Mostly no

13

Does the vendor have attendance service installed on clients PC to post attendance as & when required without sharing their server IP with the vendor?

Yes

Mostly no

14

In OT application, do the applicant gets the facility to get the extra hours worked in salary or leave.

Yes

Mostly no

15

Does it have the workflow for On Duty (out of of office work)?

Yes

Mostly no

16

Does it have the workflow for optional holidays?

Yes

Mostly no

17

Does it have the workflow for extra hours correction?

Yes

Mostly no

18

Can it pickup attendance thru web cam which is very suitable for small or branch offices?

Tes

Not available

19

Does it have GPS based attendance tracking system by showing current position of the employee in the map

Yes, the employee has to take a selfie and automatically that time stamp will be reflected in the timesheets

Mostly not available

Leave management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Leave rules depth

HRMantra has a global leave structure with over 70 conditions, 11 formulae builders & crores of ready made possible combinations-The depth has to be seen to be believed. We can set leave module for any global business operating across 100s of countries however complex in hours. It has provision for leave minimum & maximum eligibilities, balance, carry forward, lapsation, encashment etc. It has powerful sandwiching, prefix, suffix, intimation, deduction & display rules including supportings. We can set paid leave rules for any firm worldwide in less than an hour!

Very limited leave conditions can only be set ( We challenge any HR product to show more than even 20 % of HRMantra`s depth). So to the client, it means that it makes perfect sense to simply opt for HRMantra over any other such software.

2

Leave accounting year

You have the flexibility of setting it differently for different employees for every leave type

You cannot set it upto individual employee level

3

Can leave encashment be done on an online basis through a workflow?

Yes

Mostly No

4

Does it have formula builders to handle any kind of rule settings for any hierarchies

It has phenomenal formula builders to create balance leave calculations, maximum leaves carry forwardable and encashment complexities of any firm of any size in any industry worldwide.

Mostly No

5

Can leave credit be done on an online basis through a workflow?

Yes

Mostly No

6

Does it have Leave workflow?

Yes

Mostly No

7

Leave application form simplicity & depth

Once you select your leave type (for e.g CL), it will show you its balance & also automatically open the To & From Date control. So it becomes very easy to select From Date & when it is selected, the To Date calendar automatically pops up striking out dates earlier than the From Date. When you select the To Date, it will show the total number of leave days; in orange color, it shows extra days added in the leave days due to Sandwiching, prefix or suffix rule. You can also select Part of the day; whether you want to take full day,first half day or second half or quarter day leave which quarter day leave.

Such flexibility is not present in any software globally

8

Can it handle quarter day leave applications?

Yes

Mostly No

Project management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does it have detailed project management module

Yes. You can create client profile and create multiple projects for each client with estimated time of completion and project costs and number of people required with what skills.

Mostly No

2

Can you email the timesheet to the client for approval

Yes

Mostly No

3

When the timesheet is approved, does the time- in time-out get updated in the attendance for that date automatically

Yes

Mostly No

4

Does it have Project Timesheet workflow?

Yes

Mostly No

5

Can it import client database?

Yes

Mostly No

6

Can you import project timesheets filled up to save time?

Yes

Mostly No

Helpdesk / Workflow Administration

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does it generate a ticket number when a particular request is submitted and does the applicant get email on the request closure? Can you also Cc/Bcc email to other employees? Can you send attachments? Can you set priority? Can you set who to approach?

Yes. This facility can be used to create any user defined workflows like IT desk, travel desk etc. You can decide whom to approach having a Seat No. / Contact No./Bldg No.

Mostly Not Available

Claim and reimbursement management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Is claim management Available?

Very complicated issues of exempted and carry forwardable claim heads based on monthly & yearly calculations can be easily done

Even if the salary related reimbursible claims like medical, LTA etc are available, it cannot handle complicated cases

2

Claim management depth

It is a wonderful flexible claim system. One can create a basket of reimbursement heads and can pay off in any of the pay head in any month with bill entry provision to be split across multiple months. You can set periodic entitlements &amp;amp; payout frequencies. The input units can be set as also the period when such forms can be filled up

Mostly No

3

Can claim data be imported?

Yes

Mostly No

4

Does it have claim workflows for LTA, mediclaim, reimbursements etc?

Yes thereby reducing the time and efforts in HR interventions.

Mostly No

5

Does it have claimable canteen deductions?

Yes. When an employee goes to the canteen (say) between 10am to 11am, then the breakfast amount is automatically deducted from his salary

Not available

Travel and expense management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Can it create travel expense heads based on different hierarchies and set per day or per trip limits using powerful formula builders?

HRMantra has a global travel management policy with 100s of conditions, 4 formulae builders & crores of ready made possible combinations-The depth has to be seen to be believed. We can set travel module for any global business operating across 100s of countries however complex in hours.

Can all employees fill up their daily expense applications for approval through a workflow?

Yes

Mostly missing

4

Can travel, expense, accomodation policies be based on per day limit / per trip limit / per unit limit / per month basis using formulae for different employee groups?

Yes

Mostly missing

5

Once the travel plan has been approved does it automatically update as On Duty in the attendance for those days

Yes

Mostly missing

6

Can Project based travel expenses be mapped?

Yes

Not available

7

Is the travel expenses GST compliant

Yes

Mostly not available

Asset management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does it have a provision for storing details of assets issued to employees like name, asset value, taxable value and also when such asset was returned by an employee and in what condition?

Yes

Mostly not available

2

Does it have the facility of importing asset stocks?

Yes

Mostly not available

3

Does it have the facility of importing asset allotted details?

Yes

Mostly not available

4

Does the software maintain asset inventory details?

Yes

Mostly No

Payroll management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Complex payroll conditions it can handle & Number of options that are given per Head of Pay

HRMantra has a global payroll structure with over 40 conditions, 3 formulae builders & crores of readymade possible combinations-The depth has to be seen to be believed. We can set payroll module for any global business operating across 100s of countries however complex in hours for e.g. whether HRA is to be included in arrears, increments, FFS, FCP, CTC etc.

Very limited payroll conditions can only be set (We challenge any global HR product to show more than even 40 % of HRMantra`s depth). So to the client, it means that it makes perfect sense to simply opt for HRMantra over any other such software. Other products limit your flexibility and increase your data entry work. It shows the depth in which a vendor has understood the complications prevalent in payroll.

2

Can the employees change their flexible pay heads themselves online through a workflow?

Yes

Mostly not available

3

Can payroll processing be done from many locations using a centralized database server?

Yes since payroll module is fully integrated and fully web based and location wise employees payroll can be done

Mostly not possible increasing the headaches of collating processed data from different regions. It also results in many errors due to manual entries and even simple headcount reports may not tally as distributed databases are created by different people and are updated at different times. Such data is always discounted by the top management and they have to always factor in some errors in their MIS projections due to such issues.

4

Salary processing steps

in very easy 3 steps as it is highly automated so payroll can easily be done in-house reducing cost of outsourced payroll

Quite rigid spread across many steps with lots of manual data entries leading to time wastage so in many companies payroll is outsourced thereby not only increasing the cost of HR but also increasing the risk of data leakages

5

Are all the salary recoveries & adjustment in payroll automatic or has to be done manually module wise?

Fully automated increasing the speed of payroll processing, saving your time and money and removing errors caused due to manual data entries.

You have to do all the adjustments manually increasing your drudgery

6

can arrears payment be done in salary or outside the salary?

Yes both methods possible

Thru salary only

7

Can arrears calculations be done on an online basis from the front end?

Yes

Mostly missing

8

Does it handle multi currency payroll

Yes

Mostly missing

9

Is the vendor also ready to do payroll processing for you if required

Yes at very competitive rates

Mostly no

10

Can it handle complicated Increment & Union agreement calculations?

Yes. Slab wise increment available

Mostly missing

11

Can you work on multiple accounting years?

Yes you can keep shifting between different accounting years in a same window. A user can also work on multiple accounting years at a time

Mostly no

12

Can it process salary per employee in less than 1 second?

Yes. We are using multithreading technologies using which salary processing of employees belonging to different locations can be done simultaneously in separate threads reducing the time taken

Mostly no

13

Can you do e- Filing of 24Q return (regular & correction)?

Yes

Mostly no

14

Can Full & Final Settlement data be imported?

Yes

Mostly no

15

Can the client do payroll processing?

Yes definitely and since it is very simple to do in HRMantra, we encourage the client to in-source such work

Some vendors do not give such facility to the clients controlling such work with themselves thereby charging extra money every month

16

Can payroll processing be done for 1 employee or for 1 department rather than doing for all the employees?

Yes. HRMantra is extremely flexible

Mostly not possible

17

How many pay heads can be created? Can the client do it themselves?

There is no limit to the number of pay heads that can be created. HRMantra has given full freedom to the client to add or edit pay heads themselves

Very Limited Pay heads can be created

18

Can you process salary for a month assuming employees are present after set attendance cutoff date in that month

Yes

Mostly No

Income Tax management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

TDS calculation workflow

All employees can do their income tax estimation accurately and easily with proper FRV calculation

Not up to the mark and handled with difficulty

2

Is Income Tax Estimation affected by Govt Budgets?

Not at all. It is fully parameterized. When the finance budget gets passed in the parliament; the new income tax rates gets updated within days by us

Yes

3

Can all employees fill up the investment declaration forms & their HODs approve the same online?

Yes

Mostly No

4

Does it have import facility for investment data capturing?

Yes

Mostly No

5

Investment Declaration depth

HRMantra has over 137 fields to capture information related to 80C, 80G, Rent, housing loan etc to be able to calculate precise TDS

The depth is less

Statutory Compliances

#

Feature

HRMantra

Any Other HR & Payroll Software

1

All statutory reports and challans of PF, ESIC, PT, LWF, Income tax available with E-TDS integration?

All available and fully integrated with e-TDS

A lot of such statutory forms not available and clients will have to do the e-TDS integration

PF trust, gratuity & superannuation management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does it have the facility of maintaining exempted firms PF trust, gratuity and superannuation fund and required challans?

Yes

Mostly No

2

Can it handle PF loans taken by employees?

Yes

Mostly No

3

Does it have an EMI calculator?

Yes

Mostly No

Bonus, Loan & advances management

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does it calculate bonus calculations

Yes

Mostly No

2

Does it calculate complicated loan calculations on simple, reducing or on PMT methods?

Yes

Mostly No

3

Can the EMI so calculated be paid by cash or the period changed or interest calculation modified after the loan has been granted to the employee?

Yes

Mostly No

4

Does it have a formula builder to calculate loan entitlements based on experience of the employee or his salary or age or grade etc?

Present with various filter options and viewing of initial and final state from the front end. This saves the headache of viewing all database at any time.

Not present from the software front-end Only experienced I T professionals having an access to the back-end can run queries on the database and find out results painstakingly

4

Pages Rights

HRMantra is extremely flexible with respect to rights and access for particular pages or sections of the portal. You can assign any kind of access rights to anyone including administrator rights. An employee can also do his ESS, MSS & HR Admin activities from 1 access right.

Difficult to handle rights and access with respect to pages or sections of the portal.

Technology

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Does the software have an inbuilt report designer?

Yes provided free of cost

Mostly No. You might have to purchase a 3rd party report designer like crystal report ( which costs more than Rs 1.50 lakhs)

2

Is the vendor comfortable in adding features and is it added in the same software for all the clients ?

HRMantra willingly accepts requests to add features since it makes the client`s work that much more automated. New features asked by a client are added in the same software which are then given to the existing clients thereby giving more value for money-it is like paying for a Maruti and over a period of time getting a Mercedes in lieu of it free of cost free of cost

They prefer to dish out what is available in the existing package and do not encourage more features. New features if at all agreed to be added are done separately for each client i.e. it is customized. So if the different client wishes to add some feature which they have already developed for a different client and since each such installation is a customized one, you will have to keep paying the vendor for every small new feature-so your meter is always on.

3

Simplicity and accuracy of import and export of processed and unprocessed data in batch mode

Yes. Templates cannot be manipulated by the branches and data gets collected in a very organized manner in a user friendly excel, PDF digitally signed, XML or CSV interface

Not up to the mark

4

Does it have the facility of an intranet mail server

Yes. You can avoid the cost of purchasing a third party mail servers in an intranet environment which is not connected to the internet. You can also configure all your private email accounts like Gmail etc in the software by just 1 time creating the user name and password and you do not need worry about session timeouts or typing your passwords again and again. It is also very easy to jump from 1 mail account to another so HRMantra becomes like your Blackberry.

Missing

5

Is the software using multi threading technologies

Yes thereby users who are doing their ESS like leave application etc are not affected by mass processing work like payroll processing

Mostly not available

6

Does it have single sign on / Active Directory facility

Yes thereby you do not need to give feeding your user name and password for multiple applications in the same domain

Mostly not available

7

Interface with other ERP / CRM / accounting software`s possible

Interface with an accounting software is done by creating a JV file. Interface with any ERP / CRM software`s can be done by exporting data in an XML format

Lots of such features not possible

8

Is it a pure browser based software?

Yes. It is developed using C# on ASP.NET technologies and a new version is being built using MVC and Angular 4 technologies

A lot of such softwares are still developed on obsolete client server technologies

9

In SaaS, is it multi tenancy based?

Yes. A common HRMantra software application is accessed by multiple clients having separate database schemas

Mostly No

10

Is the software using a strong RDBMS?

Yes. It is based on MS SQL 2016

Many vendors still have versions on MS Access, My SQL etc databases which are not only slow but have lots of limitations

11

Is the vendor comfortable in developing web services to import data on real time basis from their other ERPs?

Yes. HRMantra is open to develop various APIs or web services

Mostly No

12

Can the client monitor progress of various processes like attendance, payroll or large reports and get email alerts when such work is completed?

Yes, enabling the client to keep doing other work while such process is going on

Mostly No

13

Does the vendor provide editing and delete rights of master settings to the clients?

Yes we do that reducing the cost of the clients and they can also do faster HR policy implementations

In some products, only the project implementers get to view or edit changes in the masters thereby increasing the overall cost of the project

14

How many tables are present in the entire software?

Over 1100. More the tables, product is well designed and indepth helping in generating better MIS

Lesser number of tables leading to inefficiency in analysis

15

Can formulae in various modules be created by the client themselves?

Yes. In every module, HRMantra has many formulae builders in all modules that can be easily created by the client if they know excel syntaxes

Formulas are defined in stored procedures and defined by Zinghr technical staff only-so the software cannot be used as such for a different client-no provision in the front end.

16

Are the masters access using OTP ?

No. In HRMantra, you can decide which user can access which master page and such user can view, edit or delete masters easily and rapidly

Masters have to be accessed by getting OTP on their cell phone which is highly irritating

17

Does the vendor have a chatbot to answer FAQs?

Yes. HRMantra`s chatbot called Mili has started answering simple questions!

Mostly not available

18

Is the vendor comfortable in getting its software installed on premise if insisted by the client?

Yes

Most vendors do not install their application on clients`s premises-it is offered only on SaaS model

19

Is using portal online easy?

HRMantra just requires one to have chrome or Firefox browser installed in his system to start using the portal.

Some vendors need java plugin to be installed along with browser like chrome and Firefox in your system to start using the portal and it gives quite a headache if the java plugin is not installed properly in one`s system. All employees are not tech savvy & a lot of time gets wasted calling up the customer support team to get it installed.

20

In how many formats can a report be generated?

In HTML, Excel, Text and PDF formats

In lesser formats

Common features

#

Feature

HRMantra

Any Other HR & Payroll Software

1

Context sensitive help on every page with detailed transaction steps explained in the manual

Yes

Help not up to the mark

2

Masters based on date of effect?

Yes

Mostly Missing

3

Does it have a search engine on the employee, candidate and leave database using simple AND and Or criteria

Yes. So the HRD is not depended on the IT dept for any help in creating any kind of MIS

Mostly Missing

4

Does it have 100s of inbuilt greeting cards and provision to add your own greeting cards

Yes

Mostly Missing

5

Does it have 100’s of motivational thoughts of the day

Yes

Mostly Missing

6

Does it have FAQs in various processes & pages?

Yes

Mostly Missing

7

Does it have a setup wizard in all modules for easy and faster implementation?

Yes

Mostly Missing

8

Does it have SMS facility to send messages to candidates & employees?

Yes

Mostly Missing

9

Does it have proper time zone feature for e.g if the applicant for holiday is in India but the approver is based in Dubai, does it correctly handle date & time differences?

Yes in HRMantra, it will show the time & date of the user

Mostly Missing

10

Does it have filter concept (ability to display only a set of employees in a page based on certain criteria)?

Yes. All modules are interlinked increasing the efficiency and accuracy of the HRD

Mostly No

12

Simplicity of workflow display

One can view the entire summary which includes both pending applications and approvals on one single widget

Mostly one can only see pending approvals. There is other section to check pending applications thereby increasing clicks.

13

Modules and pages layout

There is a lot of clarity in the modules listing. Every module has 4 sub menu columns for Settings, Activities, self service and reports.

In most of the products, the pages and modules layout is messy

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