CONFERENCE SOLUTIONS

On-Cue has been exceeding expectations since our founding in 1995. We have a proven track record of success and have developed best practices in conference and association management. We offer a suite of systems, skills, software and people to service the full range of Conference needs.Our team is comprised of knowledgeable employees with planning, association management, marketing, finance and technology experience and diverse backgrounds that allow for creative solutions to complex situations. The cornerstone of our company’s success is our collective philosophy of putting clients first, exceeding expectations and building long-term relationships.

Our formula is simple we offer excellent advice and creative thinking from the start, we provide the ‘engine room’ of back-office services to reliably bring all the elements of your conference together, and then we provide on-site support to guarantee success. We allow you time and space to work without the day to day worry, but always leave you in control.

Our clients include scientific and agricultural sectors and many membership associations and institutes. We manage all sizes of conferences throughout New Zealand and Australia.

A comprehensive service from full association management, professional conference organising to online and marketing solutions we are tried, tested and proven to deliver.

You may choose to entrust us with the entire management of your conference or simply supplement your own resources with our specialised assistance. Contact us for a free no-obligation quote.

CONFERENCE MANAGEMENT

A conference is indeed a big project from start to finish, with many moving parts, deadlines and key components to keep track of. A conference is most successful with an experienced professional being your partner and gatekeeper in every step of this process. From venue selection, marketing, delegate management, programme planning to on-site execution, On-Cue will look after all areas of conference management for you effectively and efficiently.

REGISTRATION MANAGEMENT

Accurate registration and reporting management are essential for the success of a Conference. Our experienced conference managers and coordinators have over ten years experience working with Events Air (previously Events Pro), and our savvy staff provide the Committee and Delegates with all the features that it has to offer. We make the registration process pleasant and easy.Our focus is also on delivering outstanding customer service, answering delegate enquiries promptly and managing data securely and accurately.

ABSTRACT MANAGEMENT

We understand that the technical programme is the main ingredient of the conference. On-Cue has a wealth of experience to offer in abstract management and will collaborate and work closely with your Scientific Committee in the full development of the conference programme from launch to post-event, system design and management.​To minimise your Scientific Committee’s administration efforts and the overall programme development process, our state-of-the-art online solutions will allow the full abstract management component to be handled efficiently & effectively.

SPEAKER MANAGEMENT

On-Cue will help bring the top speakers to you and your delegates. We will handle every detail directly with these important individuals to ensure a flawless execution of your conference.

FINANCIAL MANAGEMENT

As Professional Conference Organisers we understand that accurate budgeting and prudent financial management are vital to the success of your conference.

We operate a trust account to ensure delegates payments are secure and all payments are transparent.

Our conference managers will work with the committee to identify, analyse and evaluate the risks and will develop a tailored conference risk management plan.

SPONSORSHIP & EXHIBITION MANAGEMENT

We understand that sponsorship provides extra income and reduces the financial burden for your organisation. We will look after your sponsors and exhibitors with utmost care - making sure their entitlements are fulfilled, they are fully acknowledged, and we will build the rapport that ensures they will come back next year.

SOCIAL PROGRAMME

We understand that social functions can make a conference memorable and we will ensure that the events are run seamlessly and one that the committee can sit back and enjoy while networking with colleagues and members. We will work with you to craft an extraordinary programme of social events including your welcome function, conference dinner and award ceremony, drawing from our knowledge and experience along with a vast network of entertainers and suppliers to suit your budget.

FIELD TRIPS

Our conference managers will help your committee deliver an exciting and affordable field trip programme for delegates. Our risk management templates make it easy for your field trip leaders to ensure their trips are safe and compliant.

ACCOMMODATION

On-Cue manages contractual obligations with the accommodation providers to your greatest advantage and guides your delegates in their booking process.