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Journals using accounts starting with a 1XXXXX (asset) or 2XXXXX (liability)

In the event a department needs to post a journal entry to an asset (1XXXXX) or liability (2XXXXX) ACCOUNT, the department should not enter the associated department number on the asset or liability journal lines.

Q: Why should I not enter the department number on asset or liability accounts?

A: Asset and liability accounts are not associated with department numbers, but rather, are associated with funds.

Q: Should I still enter the department number on revenue, expense, and transfer accounts?

A: Yes; all revenue, expense, and transfer account codes must have a corresponding department number. A journal entry will not post if the department number is not used on all revenue, expense, and transfer accounts.