Latest Job Offers at Medecins Du Monde

Latest Job Offers at Medecins Du Monde – Medecins Du Monde or Doctors of the World, is a global compassionate non-benefit association that gives crisis and long haul medicinal care to defenseless populaces while pushing for break even with access to Healthcare around the world.

Job Tasks The Maiduguri Base Logistics Supply Assistant (BLSA) works under the Supervision of the Base Logistician. He support the base logistician on all the support needed it in the base (office and guest) function including:

Realize purchasing at the better prices and qualities

Ensure to follow all purchase process (under MDM procurement process)

Work in close collaboration with the pharmacist on all medical orders and deliveries done at national level by the National Supply Logistician;Follow up of medical item deliveries with the pharmacist

Keep and update all logistic purchase files system

Assist the pharmacist for stock management

Any other additional duties requested by his supervisor

Job Description In collaboration with the base Log responsible for supervising the supply chain at base level:

Responsible for local purchasing of goods for the mission, upon instruction and under the supervision of the MdM Purchasing procedures

Purchase goods ensuring the optimum price/quality ratio on the market

Collecting quotations and checking prices for purchase of goods and services

Ensure that the suppliers fill in all receipts/invoices for local purchases correctly

Ensure the delivery of all purchased items to the requester, collects the proof of delivery and proceeds to the validation of the invoices by the Admin team

Do not accept money, loans, credits, gifts, entertainment or commissions from past, present or future suppliers.

Ensure the implementation of supply procedure according to MDM procedure

Monitor the supply, the deadlines, delivery dates;

In collaboration with the base log, make sure that all purchase done by following the financial plan, cash forecast

Check the Purchase dossier before sending for validation;

Update the purchase follow up, and shared it with project team and Log base;

Anticipate the supply activities related to projects and convey to purchaser on time

Participate in project procurement plan

Transport:

Anticipate the transport needs for projects & office activities

Make sure the safe & on time transportation of projects material to the field or between warehouse,

For items send from the base to the clinics Maiduguri: In collaboration with the Log base team, anticipate the need of daily worker for of loading, and loading in each request make sure that the following information (Number of daily worker, purpose of work, volume, quantity, weight, duration). Be sure that the daily worker rate payment of MDM Nigeria is followed.

Make sure that all transport document are in place and signed by the required staff, Way bill, packing list, contract, etc.

Make sure that all materiel is checked when of loading before storage.

Stock Management:

For materiel coming from Maiduguri, none equipment: Check, record and put away goods received, under the supervision of the log base.

The Maiduguri Deputy Base Logistician (DBL) works under the Supervision of the Base Logistician.

He support the base logistician for all support need it in the base (office and guest) function including:

Drivers and Guard supervision,Fleet management

Energy,

Equipment and stocks management,

Project team support,Field activity visit,

Reporting

Team management.

Responsibilities Objective 1 – Responsible for supervising the logistic support in collaboration with the Base Log:

Ensure the efficient management of resources (fleet, IT, utilities)

Ensure the good weekly vehicle plannin

In collaboration with the drivers and car hire vehicle ensure on time repair & maintenance of fleet vehicle. When vehicle moving for the maintenance and repair, he must remove the MDM stickers and put it back when the vehicles back at office4. ensure on time repair & maintenance of Generator5. Monitor the purchase of fuel for vehicles and generator;

Anticipate the vehicle needs for base in relation with project & office activities

Ensure the rehabilitation of premises, clinic & regular check.

Ensure the participation of logistics in selection of premises for projects & offices

Ensure that communication means are available for professional work (internet, telephone etc.)

In collaboration with the log base, conduct the logistics assessments in the field whenever required, and provide the support to team in the field.

When the Log base is away from the base, He will manage the weekly cash box (petty cash), for the small payment, in this case He must follow up strictly finance MDM procedure;

Objective 2 – Equipment management and ITC:

In collaboration with the base logistician anticipation for the need of equipment for the base

Ensure the good usage and maintenance of A MDM equipment, (cleaning, security, protection; maintenance)… each extra equipment must be in secure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.

Ensure the tracking of equipment (Physical inventories at least once each 3 months, ensure that all equipment are labelled, if not he must refer it to the log base.

Update on monthly basis the asset equipment list;

Ensure that each staff when he received an equipment as sign the reception of equipment and keep it update. (when staff give back is equipment at the end of his contract make sure after checking the equipment state the staff sign the return of equipment form;

Ensure that each equipment has an ID card, if not must refer to his supervisor,

In case of any breakdown of any equipment, ensure that the following document is submitted at the base log: Report of the breakdown from how and when it’s happen and who.

With support of the log base, make sure proper utilization of IT equipment (each staff need to clean his laptop, not put it under water, shadow, dusty) etc.

Be sure that each staff has cleaning materiel his computer (small brush, tissue, computer spray)

Ensure that the guard follow up the procedure of: all H. set VHF are on charge every day after duty , and follow the procedure of: before putting on charge, empty fully the battery then start the recharge,

Object 3 – Base Meeting and Report:

Participate meetings with logistics base staff or take meeting minutes for staff base meetings as required, in close collaboration with the log base

Participate in logistics meetings and programs for the movement planning once a week,

Participate with the Log base at the monthly SITREP, each mast week of the month

Participate with the Log base at the Logistic monthly report each end of the month (vehicle and generator fuel and maintenance follow up, Asset equipment inventory, none asset inventory, purchase follow up) etc.

Field visit report should be done in case of any clinic visit, and send it to the base Log

Objective 5 – Team management:

In collaboration with the log base, adaptation of team according to the workload (including daily labour & temporary recruitments.

Provide technical support to team on logistics’ issues .

Participate in the recruitment with the Log base.

Conduct the appraisal interview for drivers and guard

Participate in disciplinary actions6. In collaboration with the log base, identify the training needs conduct/ arrange the training for them

Make sure HR rules / guidelines followed in management of team.

Objective 4 -Security and context follow up:

Inform the Log base on any evolution of the local context;

Report to the log base in case of security incident;

Implementation of emergency measures, if required, under the supervision of the Log base.

OtherGive suggestions to improve the functioning of MDM mobile clinics

Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services

Is responsible for the proper use and maintenance of assigned equipment

Perform other additional duties on request of the team leader

Inform immediately the security focal point in case of any security problem in the field

Requirements

Bachelor Degree holder in relevant field.

Minimum 2 years post NYSC experience in related work within an INGO or organization similar setting.

Ability to work in low resource field environments.Good spoken and written English

Good spoken and written English (Speaking, Reading, Writing), Hausa fluent, Kanuri, Fluent

Application Method Interested candidates should submit a two page Curriculum Vitae; three work-related references; a one page cover letter explaining how your skills and experience match the job requirements stated above. If possible send all the above in one document – MS Word or PDF to: [email protected] using the job title and your name in the subject line.

Deadline 14th March, 2018.

Note

Only applications by email will be considered Only shortlisted candidates will be contacted

We are unable to accept phone calls.

Please notice that if you have not heard from MdM within 2 weeks, you should presume you were not short listed for this position. However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.MdM stands up for the integration of people living with disabilities and fights against discrimination.

We’ll pay attention only to the complete files in English.

Our process of selection include some written tests and oral interviews.