There are several entry points to acquire a document : individual scanner, production scanner, network scanner, multifunction printer (MFP), polling and importing of images. Documents are scanned in a centralised workshop or directly on the user’s workstation.

IMPROVING THE QUALITY OF IMAGES AND CONVERTING TO TEXT FORMAT

It may be necessary in some situations to modify the image in order to improve it, convert or transform it (straightening, cutting out, cleaning, conversion, etc.) and/or recognise text and barcodes for the company’s operation.

SEPARATING A BATCH OF IMAGES INTO ELECTRONIC DOCUMENTS AND IDENTIFYING THOSE DOCUMENTS

This separation can be automatic or not (patches, barcodes, form identification, layout, etc.). It is recommended to recognise the nature of the document to prepare its filing and typing.

IDENTIFYING AND EXTRACTING SIGNIFICANT TERMS TO FILE THE DOCUMENT OR USE ITS DATA

The indexing principle is used to link up data to documents (metadata) by automatic recognition of indexes (forms, etc.) or manual input (keyboard or mouse).

CONTROLLING TYPING AND INDEXES DEFINED DURING THE FILING AND INDEXING STAGES

The aim during this phase is to check consistency of data on the basis of rules defined by an operator or automatically.