Member Clubs who wish to host a NSCA event must make their intentions known by completing the online form below or by completing the request to host form on page 7 and returning it to the Executive Director at the NSCA’s office prior to March 25, 2019. If there are questions prior to submitting a request please contact Marion MacAulay, Director of Competitions, directly as follows:

This document will help you and your club make an informed decision about hosting one of the NSCA sanctioned events. Every year we move ahead on streamlining the processes so that the Clubs can focus on the competitor experience during the event. The NSCA Liaisons and Officials will work with your Committee and your team to ensure a successful event.

The NSCA Competitions Committee realizes that there are many provincial events for which we are looking to have hosts, and we depend on you, our member clubs, to help make these events successful. Some clubs have gone over and above the call of duty in recent years and we need to spread the events over many of our clubs.

If your club did not host an event this past year, we hope that you will put your name forward to help this year. It is great for our competitors to have these competitions within a club that cares about the event, and it’s great for your region to have this sporting event come to your community. In recent years, the NSCA through the provincial championships invested over 1.3 million dollars in economic spin offs to our curling host communities – staggering numbers when presented to your local municipal councils (The details of each championship is available upon request). Our championships are a great way to build relationships in your community and expose your community members, who are not curlers, to the great world of curling. This is a great member recruitment tool for your club.

+Time Clocks will be used
**NSCA Rocks
*Requires club to be accessible

Multiple year bids are encouraged.

Consideration will be given to any club who could host the Junior Doubles and Adult Doubles as one event.

Event dates in many cases indicate Thursday through Monday for scheduling flexibility however scheduling will consider number of teams and minimizing time off school and work and maximizing club availability.

NSCA HOST REQUEST FORM

NSCA HOST REQUEST FORM

If you are human, leave this field blank.

The undersigned Curling Club would like to host the following Championship(s):

Available Events
*

Preferred season(s) to host

2019-20

2020-21

2021-22

2019-20

2020-21

2021-22

2019-20

2020-21

2021-22

2018-19

2019-20

2020-21

2018-19

2019-20

2020-21

Please select your club
*

acknowledges and agrees to abide by the NSCA Guidelines for hosting championship events.

We, the undersigned, acknowledge the NSCA reserves the right to introduce a formal hosting contract for any of these events, which could introduce new clauses not previously covered in the current hosting guidelines.

We, the undersigned, have completed in full our NSCA Host Request Form in full, including the Club Technical Information Update Form and Co-host Information Form (if applicable).

Club Signing Officer:
*

Please note the NSCA will only accept completed Request forms which are returned by:

March 25, 2019

NSCA MEMBER CLUB TECHNICAL INFORMATION UPDATE

Club Mailing Address
*

Club Civic Address if Different from above

Club Phone Number

999-999-9999

Club Fax Number

999-999-9999

Club Email to be posted on nscurl.com

Club Website/URL to be posted on nscurl.com

Include http:// or https:// in your URL

CONTACT INFORMATION

Name of Club President for the 2019/2020 Season
*

Home Phone

999-999-9999

Work Phone

999-999-9999

Cell Phone

999-999-9999

Email

Name of Club Secretary for the 2019/20 Season

Home Phone

999-999-9999

Work Phone

999-999-9999

Cell Phone

999-999-9999

Email

Name of Junior Director for the 2019/20 Season

Home Phone

999-999-9999

Work Phone

999-999-9999

Cell Phone

999-999-9999

Email

Name of Club Manager (if applicable)

Radio Button

Employee

Volunteer

Name of Head Ice Maker

Home Phone

999-999-9999

Work Phone

999-999-9999

Cell Phone

999-999-9999

Email

Years of Experience

Ice Technician Certification Program Level

ICE INFORMATION

Number of sheets

Rock handle color 1

Rock handle color 2

Base

Concrete

Asphalt

Sand

Other

If other base please specify

White surface

Painted on base

Painted on ice

Paper

Other

If other white surface please specify

Circles

Painted on floor

Painted on ice

Laid during ice making

Other

If other circles please specify

Usual speed (nearer hog to farther tee in seconds)

Usual outside-in curl

Usual inside-out curl

Is your ice shed heated

Yes

No

When was your last Fire Safety Inspection completed?

What is the Occupancy Load of the Lounge area of your curling club?

CO-HOST ACKNOWLEDGEMENT FORM

Event 1 Co-host Name

Event 1 Championship Event to be Co-hosted

Event 1 Name of Curling Club

As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.

Event 1 Club Signing Officer Name

Event 2 Co-host Name

Event 2 Championship Event to be Co-hosted

Event 2 Name of Curling Club

As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.

Event 2 Club Signing Officer Name

Event 3 Co-host Name

Event 3 Championship Event to be Co-hosted

Event 3 Name of Curling Club

As co-hosts for the above event, we acknowledge and agree to abide by the NSCA Guidelines for hosting championship events. We are aware that any compensation for our time, energy and facility usage is a matter of agreement solely between ourselves and the primary host for this championship.

Event 3 Club Signing Officer Name

GENERAL HOSTING GUIDELINES

The Nova Scotia Curling Association strives to award its Championships to ensure the best possible playing conditions, superior hospitality and a friendly atmosphere for its members participating. To this end the NSCA has created the following set of General Hosting Guidelines. Many of these Guidelines will be critical to the successful hosting of an NSCA Championship.

All member clubs with available resources will be invited to host NS provincial championships and selection will be made by the Selection Committee for ratification by the NSCA Board of Directors. All completed applications received by the closing date specified will be considered by the Selection Committee. Hosts will be announced at the ensuing Annual General Meeting of the NSCA.

The Selection Committee will base its decision upon the following criteria:

The Club must be a member in good standing

Quality of venue and Club technical information (provided by club)

Ability of club to meet minimum requirements

Number of sheets of ice

Quality of playing Conditions

Spectator seating

Suitable Accommodations

Availability of second club, if required

Previous history of hosting provincial competitions

Availability of timers, if required

Willingness to adhere to sponsorship guidelines

Number of hosting requests

I – SHEETS REQUIRED

The minimum number of sheets required for each championship is outlined under the NSCA Championships Quick Reference Guide on page 14.

Member Clubs with fewer sheets must secure the use of additional ice in a second Member Club that is located within fifty (50) kilometers of the Host Club. A second Member Club must sign the Co-Host Request Form on page 8, which must be returned to the NSCA office for the bid to be official.

II – SUITABLE ACCOMMODATIONS

Suitable accommodations must be available within 50 kilometers of the host club for competing teams, invited guests and expected spectators. The Comfort Inn as part of the Innvest Group should be utilized for accommodation when possible. The locations of Comfort Inns which are part of the Innvest Group are Amherst, New Glasgow, Sydney, Truro and Yarmouth. The 4 Points Sheraton in Halifax is a member of the Innvest Group so it should be the preferred accommodation for events in Metro.

III – CLUB FACILITIES

Member Clubs must be prepared to relinquish the complete use of their clubrooms and ice shed to the championship during the full term of play. Use of vacant sheets of ice between draws will be at the sole discretion and approval of the Chief Umpire (Officiated Events) or NSCA Championship Liaison (Un-officiated Events).

Member Clubs wishing to host the Wheelchair, Stick and Masters Championships must be accessible.

IV – VOLUNTEER REQUIREMENTS

While some events require more volunteers than others, there is a significant increase in the number of volunteers required for timed events and those requiring opening or closing ceremonies.

V – HOSTING GRANTS

Annually the NSCA offers in excess of 25 provincial event hosting opportunities. These events are a great opportunity for Member Clubs to build relationships within your community and club. The anticipated hosting grants are calculated to account for the length of the event, expected number of teams, if it is a timed event and if an off ice function is required.

In 2014/15 we introduced a Hosting Grant Subsidy program that saw clubs get additional money to help support hosting efforts through an application process for such items as banquets, entertainment, additional hall rentals, and minor infrastructure investments. We would like each club to put forward their best effort in making these events an enjoyable and rewarding experience for all. This year we plan to continue with the Subsidy program. There will be a finite amount of funds available. Ask your Liaison for more details.

While the hosting grants are meant to support the hosting initiative they should not be your only source of revenue to the host club. We encourage clubs to be creative, sell local sponsorship, do 50/50 draws, sell food from your kitchen or canteen, and remind your local council of what a great corporate citizen you are by bringing 100’s of people to their community in the dead of winter. The economic impact of these events totalled over 1.3 million dollars last year. Councillors like numbers like that.

VI – ADMISSION FEES

Member Clubs are permitted to charge admission fees at all Championship Events in accordance with the NSCA Entrance Fees Policy.

VII – PLAYING CONDITIONS

We know that the host club makes every effort to ensure the best possible playing conditions for the duration of the championship. Ice should be prepared well prior to the championship and maintained in top condition for the championship. Stones should be matched. The competitors must know any significant variation in stones or ice, on or between sheets, before play begins.

At the 2014 Annual General Meeting and again at a Players meeting in March 2015 the players of the Men’s and Women’s streams asked the NSCA to set some minimum standards for playing conditions. In general terms the players are looking for 3.5 to 4.5 feet of curl in all directions and for the ice to be 23-25 seconds Hog to Tee for the entire length of game. Please keep these standards in mind if you are interested in hosting an event that leads to an event under the Season of Champions of Curling Canada.

While this is a general standard, not all events are created equal: some styles of play have less ends, have less sweeping, or by design have more rocks in play and as such require different standards of preparation. We want to work with all our Member Clubs to help you give your best product to your membership.

In 2018-19:

The NSCA asked Bruce Lohnes to Chair the Stones and Ice Committee. Bruce has been invaluable ensuring the newly retooled rocks perform as they should in each of our major events

Bruce will assess playing conditions for all Championships leading to a Season of Champions event of Curling Canada and work with the host club to ensure player satisfaction. The assessment will occur at a mutually agreed time (preferably a minimum of 4 weeks prior to the Championship) by a member of the NS Ice Tech Mentorship committee. (For complete clarity please reference the chart on page 15)

At any time prior to the Championship the host club may request one of the members of this committee visit the club and consult on playing conditions.

The NSCA Stones will be mandatory for use at some events (See Quick Reference on page 14). However, if a club feels that their stones are not up to it they may request the use of the NSCA stones for the Championship. The use is subject to availability and transportation arrangements. Where applicable, the NSCA Stones are not to be used for any purpose other than for the championship for which they are intended.

The NSCA would like to see a minimum certification standard of the head ice techs for all our Championships and as such have created the suggested list on page 15.

VIII – APPLICABLE NSCA POLICIES

Various NSCA policies and Guidelines are applicable for hosting events as well as for the conduct of the Championship. Some of these policies will require posting in a close proximity to the posted Draw Trees and Draw Schedules:

Note: The NSCA is currently reviewing the format of play and the timing of some of the Championship events. Should changes occur, the first consideration shall be made to the host club originally awarded the event.

IX – ADHERENCE

Any Member Club applying to host an NSCA championship must agree to adhere to these guidelines. Any variance must have the prior approval of the NSCA.

The NSCA reserves the right to introduce a formal Hosting Contract for any of the Championship Events. This contract may introduce new clauses not previously covered in the current Hosting Guidelines. If introduced, contracts will be presented and signed prior to July 31st annually.

X – SPONSORSHIP AGREEMENTS

Member Clubs must be prepared to fully support and honour various NSCA Sponsorship exclusivity agreements which agreements may include, the placement of in-ice decals, the concealing, or removal of conflicting sponsors, and the exclusive use of sponsor products at some events.

In-ice sponsors’ decals WILL be required at all levels of competition leading to the following national championships: (The NSCA will determine the location and numbers of decals to be placed in the playing ice surface.)

Men’s Provincial Championship

Women’s Provincial Championship

Men’s and Women’s Under 21 Junior Provincial Championship

Curling Club Championships (TBA)

The following policies were referenced above and are available for download on nscurl.com: