Class Rostering and Assignments

The class rostering feature in PBS LearningMedia enhances the working relationship between teachers and students by providing the ability for teachers to assign lessons to students as a group or on an individual level. Teachers can easily keep track of students' progress and completion of assignments. Student progress and results are displayed in the class rostering section of the PBS LearningMedia website, which can be accessed by clicking Classes located in the Dashboard dropdown menu in the top navigation menu or by clicking Classes in the left side navigation menu of the Teacher Tools section .

How to create a class roster

- From the PBS LearningMedia homepage, in the top navigation menu click Dashboard then click Classes (Figure 1).

Figure 1

- Any classes you already have set up appear here (Figure 2.1).

- Click the orange Add Class button to add a new class (Figure 2.2).

Class rosters can be applied to existing classes.

Figure 2

- In the Class Name textbox, type a name for your class (Figure 3.1). The name should be an identifier that is easy to distinguish from other class rosters you've created. Try to choose language that is specific to the class. For example: 4th Grade English.

- The name that is associated with your www.pbslearningmedia.org login automatically displays in the Teacher Name textbox (Figure 3.2). You may want to modify this field to display a name that is more familiar to your students. For instance, if your login is Jan Kendricks, you may want to change it to a salutation that you are known by to your students, such as Miss Kendricks.

- Click Get Invitation Code (Figure 3.3).

Figure 3

How to assign students to your class roster

Now that you've set up a class roster, you can populate it with your students by sending them a class invitation link or an invitation code. This section shows you how.

- Click Classes from the Dashboard dropdown menu (Figure 1.1) or the left side navigation menu (Figure 1.2).

- Click the class to which you want to add students (Figure 1.3).

Figure 1

- Students already in your class roster appear in a list (Figure 2.1).

- To add a new student, click Add Student (Figure 2.2).

Figure 2

A popup box displays and includes:

- Class name and teacher name: This is your class name and your name you established when you created the class (Figure 3.1). This is how students will see your name displayed for all things related to this class.

- Class invitation code: This is the code that you can share with students. They can go to the student site, click Enter Code and enter this code in the textbox (Figure 3.2). Students must be logged in to the student site to use the code.

- Class invitation link: The class invitation link directs students to the student site where they can enter their name in the popup box and be added to your class roster (Figure 3.3).

- When finished, click Close (Figure 3.4).

Figure 3

How a student is added to your class roster

After you have sent your students a link or code to join your class roster, there are steps the student must take to complete the process. This section outlines the steps a student must complete on their own to join your class roster.

- Click Enter Code or Log In and enter the assignment code and login information.

- Click the Assignments icon and click Log In or Enter Code.

Figure 1

- If you have created an assignment and included it in your class roster, the student will see an alert icon on the Assignments menu item with the number of assignments waiting for the student (Figure 2).

Figure 2

- Once the student has signed in with their login credentials, they can type the assignment code in the textbox provided. If a URL was sent to the student, they can simply click the link.

- Students can click Start to begin an assignment they have already added to their Assignments area (Figure 3.2).

Sharing the invitation code

* A student will know they are signed in to the site if they see a Log Out button in the upper right side of the page (Figure 1.2).

Figure 1

- The student should enter the code you sent to them in the textbox provided and click Go (Figure 2).

Figure 2

A popup box titled Join a Class appears with your name and the class name as it appears in your class roster.

- The student should type their name in the textbox provided (Figure 3.1) and click Join Class (Figure 3.2).

Figure 3

- The student sees your class listed along with your name (Figure 4.1).

- If there are assignments designated for this class, the Assignments icon in the top navigation menu will display a red alert with the number of assignments included (Figure 4.2). The student can click the icon to access the assignments.

Figure 4

Sharing the invitation link

- If sharing the invitation link, the student should copy and paste the link into a browser (Figure 1.1) and click Log In (Figure 1.2).

Figure 1

- The student should type their user name in the textbox provided and click Next (Figure 2).

* The student can also click Continue with Google and sign in with Google Classroom.

Figure 2

- The student needs to type the answer to their secret question in the textbox provided and click Go (Figure 3).

Figure 3

- In the textbox provided, the student should type their name (Figure 4.1) and click Join Class (Figure 4.2).

Figure 4

- The Assignments icon displays the number of assignments waiting. The student should click the Assignments icon (Figure 5.1) and click Start (Figure 5.2) to begin the assignment.

Figure 5

How to add assignments to your class

To use the class rostering feature, assignments must already exist within your class. This section shows you how to add assignments to your class.

- Click Assignments from the top navigation menu (Figure 1.1) or from the left side navigation menu in the Dashboard view (Figure 1.2).

Figure 1

- To the right of title of the assignment you want to add to your class, click the three dots. From the dropdown menu, click Assign (Figure 2).

Figure 2

- In the Assign to a Class section, click Assign to Class (Figure 3.1).

Need to make edits to your assignment before you assign it to your class? Click edit this assignment in the top of the popup box (Figure 3.2).

Figure 3

- When the list of your existing class rosters appears in the popup box, click the checkbox to the left of the name of the roster to which you want to add the assignment (Figure 4.1).

- Click Select Students to being selecting the students you want to have access to this assignment (Figure 4.2).

Figure 4

- All students are selected by default. If you wish to exclude a student from this assignment, click the checkbox next to their name to unselect them (Figure 5.1).

- If you want to select a different roster, click Select Another Roster to go back to the previous screen (Figure 5.2).

- When finished, click Assign (Figure 5.3).

Figure 5

- A confirmation message appears displaying the classes and students with which the assignment has been shared (Figure 6.1).

- Click Okay to close the popup box (Figure 6.2).

Figure 6

- From the left side navigation menu, click Classes to return to your class roster (Figure 7).

Figure 7

- Click the name of the class to which you just added the assignment (Figure 8).

Figure 8

- Click the Assignments tab in the top of the navigation bar (Figure 9).

Figure 9

- All assignments for that class are listed (Figure 10).

Figure 10

How to assign through Google classroom

- When you are viewing a resource, hover your mouse over the Assign icon and click Assign (Figure 1).

View regular assignment results

- From the Assignments page, click the three dots located directly to the right of the title of the assignment for which you want to view results (Figure 1).

Figure 1

- Click View Results (Figure 2).

Figure 2

- Click the name of the class whose results you want to view (Figure 3).

Figure 3

- All students who are included in the selected class are listed (Figure 4.1). Each student who has completed the assignment has a green dot next to their name in the Status column and the date of completion in the Submitted column. This allows you to see which students still need to complete the assignment.

- Click Export as CSV to generate an Excel spreadsheet that includes the list of students who have completed the assignment (Figure 4.2).

- Click View Total Results to go to an overview page that will provide a listing of only those students who have completed the assignment, as well as additional export options (Figure 4.3).

Figure 4

- Click the number of students to view a list of just those students who have completed the assignment (Figure 5.1). In the example below, you would click "4 students."

View interactive lesson platform (ILP) results

Unlike typical student results, results for interactive lesson platform (ILP) resources contain score and results columns. Scores are presented as quantitative and there is an assessment at end of multple slides. The assessment slide results show in the Score column. Click the eyeball icon in the results to view student results in My Work folder on student site. Clicking results should take you back to the ILP to the My Work page, the aggregation of the student's work in the ILP.

Figure 1

How to retrieve student login information

Teachers are able to retrieve account information for students belonging to one of their class rosters. Account information is not available to teachers if the student is not in one of their class rosters. The student will be prompted to accept the terms associated with having their account information shared with their teacher. The PBS LearningMedia privacy policy outlines the rules associated with account information sharing.

Once a student joins a class roster, their teacher can access their account information. Once a student is removed from a class roster, a teacher can no longer access that student's account information.

- Click Classes from the dropdown menu at the top of the page or from the side navigation menu (Figure 1).

Figure 1

- Click the class to which the student belongs (Figure 2).

Figure 2

- Click the secret answer retrieval icon to the right of name of the student whose account information you wish to access (Figure 3).

Figure 3

The student's account information appears in a popup box (Figure 4). You can send this information to the student by email, a written note, or verbally.

Figure 4

How to remove a student from your class roster

- Click Classes from the dropdown menu at the top of the page or from the side navigation menu (Figure 1).

Figure 1

- Click the class to which the student belongs (Figure 2).

Figure 2

- Click the trashcan icon to the right of name of the student who you want to remove from the roster (Figure 3).

Figure 3

- Click Delete to confirm the removal of the student (Figure 4).

Figure 4

- The student is no longer in your class roster (Figure 5).

Figure 5

How to edit a student's display name

- When viewing the class roster, click the pencil icon (Figure 1.1).

- Edit the student's name (Figure 1.2).

- Click the checkmark to save your changes (Figure 1.3).

- Click the red X to cancel your changes (Figure 1.4).

Figure 1

How to import a class from Google Classroom

Google Classroom is a free web service developed by Google to help simplify the online learning process. If you are using PBS LearningMedia and have classes set up in Google Classroom, use the import feature to bring those students into PBS LearningMedia.

- Click the choose class dropdown menu and click the name of the class you want to import (Figure 3).

Figure 3

- Click Import (Figure 4).

Figure 4

- The import process can take anywhere from a few seconds to a minute, depending on the number of students in your class. When the import has completed, you have the following options (Figure 5):

- Click Announce This in Google Classroom to display an informational message in Google Classroom letting your students know that they can go to www.pbslearningmedia.org and sign in with their Google account.

- Click See Class to view the student roster in PBS LearningMedia and access the class invitation code and class invitation link.

- Click the X in the upper right corner of the popup box to close the window and view your list of classes in PBS LearningMedia.

How to add additional students

Once you’ve imported a class, you can continue to add new students. This section demonstrates how.

- When viewing the student roster of the class you imported, do one of the following:

- Click Add Student to email the student either the Class Invitation Code or the Class Invitation Link. Once the student receives the code or link and takes action, they will appear in your class roster.

- Click Re-Import Students from Google Classroom. Once the import is complete, the new students will appear in the class roster.

- Students who have not yet created an account in PBS LearningMedia with their Google account will display a message beneath their name that states, “Pending sign-up using Google account.” This message will not display after they have signed up with their Google account.

* When using the Re-Import Students from Google Classroom option, please allow a few seconds for the student to appear in your class roster. If the student has not appeared after a few seconds, refresh the page.

Figure 1

How imported students can create a PBS LearningMedia account

Each student that has been imported into PBS LearningMedia must have a PBS LearningMedia account to receive assignments. This section shows how your students can create an account using their Google credentials.

- Students should go the PBS LearningMedia student site, click Log In and click Continue with Google (Figure 1).

Figure 1

PBS LearningMedia New York is brought to you through a collaboration between New York State's nine public television stations: