3 Purpose The applicant guide contains valuable program information and will assist you to apply to the Canada-Alberta Job Grant program. Prior to completing your application, review this entire document carefully to be sure you understand the terms and conditions of the grant. Application process Forms can be found online at Please use Internet Explorer to open the forms. Applicants must fill out and submit three forms during the Canada-Alberta Job Grant process: 1. Canada-Alberta Job Grant Application Form 2. Canada-Alberta Job Grant Training Reimbursement Form 3. Canada-Alberta Job Grant Training Completion Form Applicants must fill out all forms electronically, print them, sign them, and mail the originals with original signatures to: Canada-Alberta Job Grant P.O. Box 840 Edmonton Main Edmonton, AB T5J 2L4 Applicants will be notified by mail if they qualify for grant funding. NEW* Once the signed application has been submitted, the applicant may register and pay for the training. However, CAJG funding is only guaranteed after approval of trainee and training program. Note: Online form submission is not currently available. Submit originals. Copies of application forms will not be accepted. Ensure all forms are complete. Incomplete applications will be returned. Applications submitted by or fax will not be accepted. April

4 Assessment process Applications received are assessed against eligibility criteria. Submitted applications must be filled out completely. Incomplete applications may be returned and may lead to processing delays. Form 1: Canada-Alberta Job Grant Application Form Complete the Canada-Alberta Job Grant Application Form and mail the original signed form to the Government of Alberta, Canada-Alberta Job Grant. Applications should be submitted at least 30 days before the start of the training. Applicants cannot apply more than six months in advance of the training start date. All applications will be assigned a reference number. If the application is approved, the applicant will be notified. NEW* Once the application is signed by the employer, dated and submitted, the applicant may register and pay for the training. However, training cannot start until AFTER the grant has been approved. If the application is declined, the applicant will be notified and any training costs incurred will not be covered. Form 2: Canada-Alberta Job Grant Training Reimbursement Form Following payment of ALL total approved training costs, the applicant completes the Canada-Alberta Job Grant Training Reimbursement Form. Applicants must include all original and itemized eligible training cost receipts with the completed form. If multiple training courses are being taken, please submit ALL receipts on one Training Reimbursement Form once you pay for the final course. Trainee(s) must sign the form, acknowledging their participation in training. During this stage, applicants will receive reimbursement for one-third of total eligible training costs. This amount represents the first half of the grant. A reimbursement request of eligible training costs must be received and date stamped no later than 30 days after a trainee has completed the final approved training program. April

5 Note: If the Social Insurance Number (SIN) of your trainee(s) begins with 9, please provide a copy of their work and/or study permit. Form 3: Canada-Alberta Job Grant Training Completion Form Immediately after training is complete, the applicant will fill out a Canada-Alberta Job Grant Training Completion Form. The Training Completion Form requests reimbursement of eligible training costs and must be received no later than 30 days after a trainee has completed the approved training program. During this final stage, applicants will be reimbursed for the remaining one-third of eligible training costs. This amount represents the remaining half of the grant. Eligible applicants and trainees Eligible applicants As an employer-driven program, the Canada-Alberta Job Grant is open to: Private and not-for-profit sector employers Companies that trade on the stock market Organizations acting on behalf of employers such as employer consortia, union halls and industry associations 1 The applicant must intend to hire or continue to employ trainees upon completion of the training. The applicant and the training provider cannot be the same entity. Eligible applicants must be incorporated by, or registered under, an act of the legislature of a province or the Parliament of Canada and operating as a business that has an established production capability, plant or place of business in Alberta. 1 Note: Applications for organizations acting on behalf of employers are not being accepted at this point in time. It is expected that group applications will be available at a later date. April

6 Alberta Corporate Access Number (ACAN) This is a required field. Your application cannot be processed without an ACAN. Your company s ACAN can be found on your Certificate of Incorporation, issued at any Alberta Corporate Registry office. If you have previously filed an Alberta corporate income tax return with Tax & Revenue Administration (TRA), you can find your ACAN on any previous notice of assessment or reassessment or statement of account. Under the New West Partnership, Saskatchewan and British Columbia organizations may not have an ACAN; however, an organization can provide its respective provincial number after agreeing to share this information with the Government of Alberta. Consult the registries services within your company s home province for additional clarification of the processes for registering outside Alberta. o Saskatchewan Information Services Corporation o BC Registry Services Eligible trainees Eligible trainees must be: Existing employes or individuals chosen by the applicant, with the intention to fill current or future job vacancies Canadian citizens, permanent residents or persons protected under the Immigration and Refugee Protection Act (Canada) Alberta residents The following persons are not eligible: Temporary Foreign Workers, or anyone temporarily working in Canada Any member of the applicant s immediate family (spouse, common-law partner, or adult interdependent partner; child; father or mother) Any member of the applicant s board or council Any person who will not be employed by the applicant once the training program is completed Self-employed individuals and company owners April

7 Employment Insurance (EI) benefits Applicants must declare on the Application Form whether trainee(s) are receiving Employment Insurance (EI) benefits. Failure to properly declare this may result in the forfeiture of trainees EI benefits. (See the Trainee Information section of the Canada-Alberta Job Grant Application Form for more information.) Workers compensation benefits Trainees not currently employed while in training are deemed to be workers of the Government of Alberta for the sole purpose of receiving workers compensation benefits under the Workers Compensation Act. If a trainee is injured in an accident, he or she is entitled to claim workers compensation benefits and has forfeited the right to take legal action against the Government of Alberta, or against any other employer or worker covered by the Workers Compensation Act. Training eligibility criteria and requirements More than one training course may be included on an application form by using the add training button. If a trainee will be taking a course or courses as part of a degree, diploma or certificate program, please provide the name(s) of the individual course(s) rather than the program. Training for multiple trainees Multiple trainees can be included on a single application form. All trainees listed on the same form must have the same training plan, which can be from one or more training providers. Example 1 Four trainees are taking the same three accounting courses and are enrolled in the same computer skills course. Given that all trainees are taking identical training, the applicant needs to complete only one Application Form. If multiple trainees are taking different training courses, the applicant must complete a separate application form for each trainee. Example 2 April

8 Two trainees are taking a leadership development course, and three trainees are taking a series of accounting courses. In this instance, the applicant must complete two Application Forms. Eligible third-party training providers Eligible third-party training providers must be separate and distinct from the applicant. The trainer cannot have an employee relationship with the company. The training provider cannot employ the individual(s) it is training. Applicants must attest to this as part of the application process. Out-of-province training The Canada-Alberta Job Grant is intended to fund training programs in Alberta. However, requests for out-of-province training will be reviewed on a case-by-case basis if the training required is not available in Alberta. If requesting out of province training, please submit a short explanation along with the application form. Duration of training NEW* Training, whether one course or a combination of courses, must total a minimum of 24 instructional hours, start within 6 months of the approval date, and be completed within a consecutive 52-week period from the start date of the training program. Example A 10-hour software skills training course and an 18-hour project management course for one trainee, totaling 28 hours of training and taken within two months of being approved, would be eligible. April

9 Type of training/incremental training The Canada-Alberta Job Grant has been designed to help address skills mismatches and ensure that employees are being trained in high-demand areas. As part of the application process, applicants must attest that the training funded by the Canada-Alberta Job Grant is incremental, which means that the training is in addition to existing training and would not have otherwise taken place. In order to determine if the training requested is incremental, answer the following questions: (1) Will this training take place without Canada-Alberta Job Grant funding? yes no (2) Has this training already been paid for? yes no (3) Has this training already started? yes no If you answered yes to any of the questions above, the requested training is not defined as incremental, and therefore it is not eligible for Canada-Alberta Job Grant funding. Apprenticeship technical training programs are not eligible under the Canada-Alberta Job Grant; however, pre-apprenticeship training is eligible. Training may include high school completion. Training to improve performance of current employees in current roles is eligible. Training format The Canada-Alberta Job Grant aims to be flexible both in terms of training structure and delivery method. Training can be delivered online, on site or in a classroom, and it may be undertaken on either a part-time or full-time basis. Training credential Training must result in some form of credential, such as a record of completion, certificate, diploma, mark or industry-recognized credential. April

10 Training costs Eligible expenses Eligible expenses under the program, in Canadian dollars, include: Tuition fees or instructional fees charged by training provider Mandatory student fees Examinations fees Textbooks, software and other required materials Other required materials are defined as supplies directly relevant to the training course undertaken and are distinct from materials required to run your business. Example A new employee enrolled in a safety certification course will need safety and personal protective equipment. The cost of these required materials are separate from the current operation costs of your business. Ineligible expenses Examples of ineligible training expenses include (but are not limited to): accommodation travel, including bus/transit passes recreation/fitness fees health care fees/premiums child care costs living allowances assets your business already has or needs to operate such as computers, phones, and office/worksite supplies. April

11 Funding Government contribution Under the Canada-Alberta Job Grant, applicants will cover a minimum of one-third, and the grant will cover two-thirds, of eligible training costs, to a maximum of $10,000 per trainee. The applicant may not accept any other provincial or federal funding to subsidize training costs of a trainee funded under a Canada-Alberta Job Grant. Example 1 Training costs... $6,600 Government pays... $4,400 Applicant pays... $2,200 Example 2 Training costs... $23,000 Government pays... $10,000...(maximum amount per trainee) Applicant pays... $13,000 Funding caps There is an individual applicant cap of $300,000 of approved funding per fiscal year (i.e., April 1 through March 31 of the following year). This would allow an applicant to train 30 trainees per fiscal year, to a maximum of $10,000 per trainee, or more trainees at lower training costs. This cap allows a greater number and breadth of applicants to access the funding program. Training reimbursement The first section of the Reimbursement Form requests an applicant s legal entity name and a Reference Number. This reference number is provided in an application approval letter sent from the Government of Alberta to the applicant after their initial application is approved. Reimbursement will occur in two payments: 1. The applicant must submit original, itemized receipts in Canadian dollars for all approved training costs when submitting the Canada-Alberta Job Grant Training Reimbursement Form. The Government of Alberta will then reimburse one-third of approved training costs. April

12 The Training Reimbursement Form includes a section for direct deposit information. CAJG s preferred method of reimbursement is through direct deposit. To receive direct deposit, you must complete the direct deposit form, including a bank stamp or submit a void cheque. If you have previously applied for a reimbursement, you do not need to provide direct deposit information on subsequent reimbursement forms, unless your banking information has changed. 2. Once the training is complete, the applicant must submit a Canada-Alberta Job Grant Training Completion Form to receive the remaining one-third of approved training costs. The applicant is responsible for any remaining training costs. Ineligible for reimbursement Training taken before the date that a Canada-Alberta Job Grant application is signed by the employer and submitted, is not eligible under the program. The applicant will only be reimbursed for approved training that takes place after the date on which the grant application is approved. Funding for any trainee found ineligible under the Canada-Alberta Job Grant, once the Training Reimbursement application has been reviewed, will be deducted from the reimbursement amount. Ensure substitute trainee(s) meet the eligibility requirements. The grant will reimburse training not completed by a trainee, if the reason for not completing is beyond the applicants control. However, if the third-party training provider issues a tuition refund, the applicant must ensure that it reimburses the Government of Alberta for its contribution within 30 days of the refund date. This is accomplished by notifying the Government of Alberta of the changes so that a recalculation can be completed for the final reimbursement amount. April

13 Training completion Federal communication and reporting requirements As part of the Canada-Alberta Job Fund Agreement, the Government of Canada requires the Government of Alberta to collect certain information from program participants. To receive reimbursement of training costs, applicants will need to provide personal information on trainees as outlined in the Application Form and Training Completion Form, as well as information on the outcome(s) of the training. Applicants must comply with relevant privacy legislation and also inform trainees of the disclosure of their personal information. Training Survey Your estimated numbers in this section of the final document will be used by the Government of Alberta to develop policy and program changes. Provincial reporting requirements The Government of Alberta is committed to maintaining an accountable, open and transparent environment to the public. In accordance with this commitment, information on awarded grants may be publicly disclosed online. Contact If you need information not provided in this guide, contact us. Phone: (within Edmonton) Toll free: (from elsewhere in Alberta) Website: April

14 Applicant checklist 1. Application Form Complete and save the application form on your computer. Print out form and sign it. Mail original, signed form to Canada-Alberta Job Grant. Register and pay for training only after application is signed by the employer and submitted o If application is declined and training has been paid, the employer is responsible for training costs incurred 2. Training Reimbursement Form Complete and save the training reimbursement form on your computer. Print out form and sign it. Have trainee(s) sign form. Include a voided business cheque or Complete the direct deposit form Include all original, itemized expense receipts. Mail original, signed form and receipts to Canada-Alberta Job Grant. Receive reimbursement for one-third of total eligible training costs. 3. Training Completion Form Complete and save the training completion form on your computer. Print out form and sign it. Mail original, signed form to the Canada-Alberta Job Grant within 30 days of training completion. Receive remaining one-third of eligible training costs. April

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