This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Workstream 1 — Third Party Auditors- Independent Compliance Audits for Gas, Electrical and Heating installation.The provision of Gap analysis of the Landlords Policy, Gas and Electrical Awareness Training, Assessment of their Service providers LGSR, EIC and other certificates and reports, and monitoring work performed by their service providers and reporting those findings to LHC and the Client.
Workstream 2 — Heating System — Service, Repairs and Installations — The provision of various types of services contracts for public sector housing stock, this shall including fully comprehensive, 24/7 365 days planned and responsive heating system contracts. Undertaken by companies that offer 24/7 Call Centre facilities with IT database systems capable of holding detailed tenant information including addresses, occupier information, assets details, call and fault data, KPI information and Electronic Landlord Gas Safety Certificates and managing tenant phone calls and actively managing a client’s LGSR compliance duties. Including full Management, Administration, Managing various service trade operatives and Supplying replacement parts, boilers, and complete heating systems.
Workstream 2- Includes the addition task for companies that can provide — Commercial Heating Services, this shall be optional (Non-Mandatory, this will be assessed by LHC for the quality and compliance and price but will not form part of the final scored evaluation).
If any task is to be undertaken by a sub-contractor (including a subsidiary company), this must be declared including if so, for what proportion of the contract.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

LHC anticipate appointing within each Lot, a maximum of 4 Companies per Workstream.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where any form of Consortium or Grouping is proposed as the Tenderer, this must be clearly and fully shown at the time of the submission of the Tender and the relationship between participants clearly explained. All information should be given in respect of the proposed lead organisation. Relevant information should also be provided in respect of each and all of the Consortium or group members or Contractors who will play a significant role in the delivery of this Contract.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies are required to confirm that they are registered with Gasafe and NICEIC or NAPPIT or equivalent, with access to OFTEC, HETAS and MCS Certificate operatives.

Information and formalities necessary for evaluating if the requirements are met:
Workstream 1 — Tenders shall disclose evidence of their Skills, Knowledge and, Experience to undertake Gap analysis of landlords Duties under the Health & Safety Act 1974, Gas & Electrical Safety Awareness training to clients and their tenants. Provide an independent review of the Landlord Installations to ensure that the Gas, Electrical and Heating installations are compliant with current standards regulatory standards and provide an independent review of the client’s contractors.
Workstream 2 — Tenders shall be required to disclose evidence that the have the Skill, Knowledge, and Experience to operate a fully comprehensive, 24/7 365 days planned and responsive contracts.
To undertake this service Tenders shall be required to demonstrate they have the following. 24/7 Call Centre facilities with IT database systems capable of holding detailed tenant information including addresses, occupier information, assets details, call and fault data, KPI information and Electronic Landlord Gas Safety Certificates. Tenders shall demonstrate their technical ability to manage such contracts including Management, Administration, Managing a various service trade operatives and Supplying replacement parts, boilers and complete heating systems.
Minimum level(s) of standards possibly required:
Tenderers must have in place, Quality, Health & Safety, and Environmental. These shall be to recognized international ISO standards accredited to countries nominated independent third party certificate. In the UK this is UKAS, the foreign equivalent is accepted OR The bidder must meet the requirements specified in the tender documents (additional questions and evidence). Minimum level(s) of standards possibly required: BS EN ISO 9001 Quality assurance system BS OHSAS 18001 Health & Safety or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in the registered membership of the Safety Schemes in Procurement (SSIP) forum BS EN ISO 14001 Environmental Management or a valid EMAS certificate, Corporate Social Responsibility: Economic operators shall be required to demonstrate clear and transparent policies and practices.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Precise information on deadline(s) for lodging appeals: Any appeal must be in writing by email to LHC Head of Technical. Details are provided in any notification letter
The final decision letter shall include the statutory 10 Day Standstill period.
Appeals relating to the award decision shall not be accepted after this date.

VI.4.3)Service from which information about the lodging of appeals may be obtained