Sage VIP Payroll

There are two ways to setup e-mail statements to employees from your payroll software using PrintBoss.1. Add the e-mail address to payroll report in VIP and then have it 'captured' by PrintBoss to use.2. Use the PrintBoss Payee List

One way to add an employee's e-mail address is to place the e-mail address in the second line of the Address on the Employee profile.The following script must then be added to the RunTime section of the PrintBoss payroll form:#Assign 'EmailTo', ÷{PayeeAds2}÷

One consequence of placing an e-mail address in the Employee profile is that when printing other items, such as labels, using the information on the Employee Setup Address, the employee e-mail address will also print. If this could be an issue consider using the PrintBoss Payee List instead.

Another way to process e-mailing payroll statements to employees is by using the PrintBoss Payee List. The PrintBoss Payee List is comprised of the employee’s name (Payee), and optional identifier for duplicate names (Payee ID) and the employee’s e-mail address (Payee Email Address). This list is used during the processing of the payroll statements to match the Employee with the correct e-mail address. Please see the following documents for instructions on how to create a PrintBoss Payee List and process the file: ACH Payee List.edited by Nancy on 5/2/2013

Ok, have downloaded a trial of PrintBoss and managed to send an email to a default email address.I found the address book in which I can enter the names and email addresses but how do I now link the names in this list to a name on my VIP Payslip?Also, in VIP the name is seperated into first and last name - PrintBoss only uses one field for the name. Is that a potential issue?

There is a great feature in PrintBoss you can use to create and maintain a list a employees and their e-mail addresses. PrintBoss will match the employee name as it is printed on the payslip with the correct e-mail address. While there is not a standard interface for VIP and PrintBoss, if all of the data except for the e-mail address is on your current VIP payslip, PrintBoss can process (i.e. e-mail) the document. It would also print (or create a PDF) a copy for any employee that did not have an e-mail address.