Closing Date

Organization

:Health and Hospital Systems

Location:

ACHN-Fantus Clinic

Primary Care/General Medicine

1901 W. Harrison St.

Chicago, IL 60612

Shift: 9:00am-5:00pm

JOB SUMMARY

TheAdministrativeAssistant IIIwillserveapivotalroleprovidingstaffsupporttobothprimarily theHealth Center and the Department Leadership Team, and provide support on a daily basis for Patient Satisfaction initiatives. This position will perform the following on a daily basis: schedule and organize meetings, conferences and presentations; manage calendars; act as receptionist; address departmental communication by responding to inquiries via email and phone; prepare simple correspondence;updatebudgetsandreviewexpensereports;maintaininventory;updateandmaintain department records; assist with on-boarding new personnel; monitor the credentialing process; liaise with other departments and personnel; and performs all other related duties asassigned.

TYPICAL DUTIES

Maintains documents related to compliance with legal and regulatory bodies and the operation of thedepartment.

Distributes copies of current and updated policies procedures, protocols, inter-agency agreements and directives to alldepartmental services.

Orients new hires to time and attendance requirements and departmentalexpectations.

Assists in planning and maintaining the department budget andstaffing.

Prepares documents related to the hiring process, including Requests to Hire, and candidatepackets.

Completes purchase requisitions and any other documents needed for equipment and reimbursements.

Adheres to the Cook County Health & Hospitals System (CCHHS) and departmental confidentialitypoliciesrelatedtopatientcareandsensitiveactivities,includingpersonnel­ relatedactions.

Determines priority of work as assigned and completes assignments by intended target dates.

Completes clerical duties including answering the telephone, responding to correspondence, sorting and distributing the mail, filing, typing, and other clerical responsibilities asassigned.

Performs payroll functions for department, including the completion of payroll correction forms and maintenance of leave documents; monitors timeand attendance.

Maintains a database to monitor time and attendance, including tardiness, dock time, FMLA use and missing punches for every department employee andcontractor.

High School Diploma or GED is required (must provide proof at time of interview)

Three (3) years of prior experience providing administrative support to a department or member of management is required

One (1) year of experience with one or more of the following activities: scheduling events with multiple participants, timekeeping, updating records and reports, experience responding to basic email communications is required

Intermediate experience in Microsoft Office applications including Excel, Word, and PowerPoint is required. (May be required to pass a proficiency test.)

MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING

PREFERRED QUALIFICATIONS:

Bilingual in one or more of the following: English/Spanish or English/Polish

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of departmental and hospitalpolicies/procedures

Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and agegroups

Strong customer service and empathyskills

Demonstrates good computer and typingskills

Demonstrate good phone and email etiquette skills with strong responsetimes

Ability to adhere to department policies and standards utilizing bestpractices

Abilitytomaintainaprofessionaldemeanorandcomposure whenchallenged

Ability to function autonomously and as a team member in a multidisciplinaryteam

VETERAN PREFERENCE

PLEASE READ

When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service

To Take advantage of the preference a Veteran must:

Meet minimum qualifications for the position

Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"

Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214's, DD 215's, or NGB 22's, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department or Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable

OR

A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW

BENEFITS PACKAGE

Medical, Dental, and Vision Coverage

Basic Term Life Insurance

Pension Plan

Deferred Compensation Program

Paid Holidays, Vacation, and Sick Time

You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.

*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.

COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.

Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.