Outline Styles and Fonts (Word 2003)

I went to the Outline tab under Bullets and Numbering. Then I picked the Outline format I wanted, and went through and set all the font settings to Times Roman Regular 12.

In my document, I set the same Times Roman Regular 12.

But when I started using the outline, the numbering was Times Roman alright, but the minute I hit return to enter the next line item the numbers/letters were TR OK, but then the text was Arial 16 pt italic bold.

It's obvious that Word is referring to style settings for the fonts used *only* for the text on the lines, Heading 1, Heading 2, etc. because the numbering is controlled by Format/Numbering settings.

Is there way to have all the settings for the font styles be the same, even maybe adjusted or changed with one settings group?

Or do I have to go through the format and the styles each time a change is made?

Re: Outline Styles and Fonts (Word 2003)

Hans:

Gladly.

The attached a ZIP file with three files: an APA format template (referred to me from this board, of course, for a manuscript, a sample of the type of intended output, both the outline and the manuscript. .

Now, as I understand it, all this template really is doing is showing me the what and where, but NOT the how necessarily.
Hans:

These are the formats I'm trying to set up... They go together as a whole document.

All that is fine, but:

The standard outline format from the one mentioned is done in Arial bold, 16 point to start, on some, evenh though I went through the whole format and changed the fonts to TR 12.

I found the the Style in the Normal template generates the Arial fonts, and is separate from the Format selections.

Since I need this fairly often, I would like it to be something that I can set up one time, and then just recall.

I don't always use TR for everything. And, whatever the font, I'd like my heading fonts to match the body fonts.

Re: Outline Styles and Fonts (Word 2003)

If you want the Heading styles to use Times New Roman 12, you should modify these styles from the Formatting and Styles task pane. The numbering will automatically use the same font. As I have mentioned before, you should NOT set the font in the Bullets and Numbering dialog.
Why don't you use the template that I pointed you to? It already has the Heading styles set to Times New Roman 12, so you don't have to do it yourself.

Re: Outline Styles and Fonts (Word 2003)

How come you don't change the fonts in the Numbering... Menu selection? What are they there for otherwise?

If I change the fonts using the Formatting pane, does that carry forward for all documents in the future?

I'll take another look at the template...I'm just not familiar enough with templates, obviously. I wasn't realizing that the fonts were there as well... I did download it, and I do have it installed...I just though I guess that it was a "type this here...Now type this here" sort of form... apologies. I'll have to make sure it's the right template, 'cause the one I'm looking at is for the manuscript, and doesn't speak of the outline at all...

Re: Outline Styles and Fonts (Word 2003)

You should *only* set the font in the Bullets and Numbering dialog if you deliberately want to use a different font for the numbering than for the rest of the text. This should rarely be necessary - in most circumstances you want the numbering to use the same font as the text.

If you want to use a collection of settings for multiple documents, you can create a document with the styles, page setup, numbering setup etc. that you want, then delete all text from the document except text you want to use in all similar documents, and save the document as a template (.dot). From then on, you can create new documents based on the template. Each document based on the template will inherit the styles, page setup, numbering setup etc. of the template, as well as all text that you left in the template. (You're free to modify each of these aspects in the document, by the way,)

Re: Outline Styles and Fonts (Word 2003)

I assume that you don't want ALL your documents to use the APA formatting.

Open the APA document that you downloaded.
Delete all text from the document.
Select File | Save As...
Select Document Template (*.dot) in the 'Save as type' dropdown near the bottom of the Save As dialog.
Change the proposed name to (for example) APA.dot
Click Save.
Close the window.

You have now created a template that can be used as the basis for new documents that should follow the APA style conventions.

If you want to create such a document:
Select File | New...
This opens the New Document task pane.
If you see APA.dot in the 'Recently used templates' section, click on it.
Otherwise, click 'On my computer' in the Templates section.
A dialog will be displayed, and APA.dot should be listed there. Select it, then click OK.
You now have a blank NEW document that contains all the style conventions of the APA template.

Re: Outline Styles and Fonts (Word 2003)

The wizards are templates whose extension has been changed to .wiz. But the way they are presented in the Templates dialog is the result of some special Microsoft magic - the names do not correspond to the real file names.