Passport and visa requirements

Invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee.

Visitors from non-EU countries must possess a passport valid for at least three months longer than the planned date of departure from the Czech Republic. Participants requiring a visa should apply immediately to the consular office or embassy of the Czech Republic in their home country in order to avoid inconvenience. See the list of countries whose citizens require a Visa here. Please note that the visa application process can take up to 6 weeks.

For more detailed information please see the official website of the Ministry of Foreign Affairs of the Czech Republic.
The Conference Secretariat assists delegates by processing the official invitations on request. These letters do not commit the Local Organiser to any financial obligation.

Before your appointment, please contact the embassy and ask which of the following documents they require to issue a visa for you: Official invitation by the Conference Organiser or Official invitation by the Foreigners´ Department of the Czech Police.

Official invitation by Conference Organiser

– required information:
• Your full name
• Date of birth
• Place of birth
• Country of citizenship (country which issued your passport)
• Passport number
• Date of expiry of your passport

Conditions for the issuance of the invitation letter by the Conference Organiser is as follows:

- Payment of registration fee
In case the embassy requires the original invitation letter, we can arrange two delivery methods:
1) Regular post – free of charge, however the delivery cannot be guaranteed as there is no way to track the delivery. The organisers shall not be held responsible or liable for any delay or failure in delivery.
2) Express delivery service (FedEx, DHL) – the fee shall be covered by the participant in advance, together with the Conference fee. The express delivery fee is 30 – 60 EUR, depending on country of delivery. The organiser strongly recommends using the letter as it is faster and enables the delivery to be tracked (using a tracking number).
The invitation letter should be presented at the Czech embassy in your country in order to receive Visa for the Conference.

Conditions for the issuance of the invitation letter by the Foreigners’ Department of the Czech Police is as follows:

- Payment of registration fee
- Payment of accommodation
The fee for the official invitation by the Foreigners’ Department of the Czech Police is 65 EUR plus express delivery service (price may vary depending on country of delivery, usually 30-60 Eur).
As soon as the required data are received and the registration and accommodation fees are paid, the Conference Secretariat will start the process of issuing the official invitation for you. This process usually takes a few weeks. When the official invitation is ready, it will be sent to you by express delivery service. You shall then present it at the Czech embassy in your country in order to receive a visa for the Conference.

We strongly advise you to apply at least one month prior the Conference.