July 03, 2007

1. Call to Order

Mayor Ron Sandack called the regular meeting of the Village Council of the Village of Downers Grove to order at 7:00 p.m. in the Council Chambers of the Downers Grove Village Hall.

Pledge of Allegiance to the Flag

Mayor Sandack led those present in the Pledge of Allegiance to the Flag.

2. Roll Call

Present: Commissioner Marilyn Schnell, Commissioner Martin Tully, Commissioner William Waldack, Commissioner Sean P. Durkin, Commissioner Bruce E. Beckman, Commissioner Geoff Neustadt and Mayor Ron Sandack Non Voting: Village Manager Cara Pavlicek, Village Attorney Enza Petrarca and Village Clerk April Holden The Council meeting is broadcast over the local FM radio station, WDGC . In addition, a tape recording and videotape of the meeting are being made using Village owned equipment. The videotape of the meeting will be used for later rebroadcast of the Council meeting over the Village cable television Channel 6.

The Council will follow the rules of conduct for this meeting as provided in Sec. 2.5 of the Downers Grove Municipal Code. These offer the public the opportunity to comment at several points in the meeting. First, immediately following approval of the minutes of the past meetings, an opportunity will be given for public comments and questions on the active agenda items for this evening’s meeting. Following this, an opportunity is given for public comments and questions on any subject. Finally, if a public hearing is scheduled for this meeting, an opportunity is given for public comments and questions related to the subject of the hearing.

The presiding officer will ask, at the appropriate time, if there are any comments from the public. If anyone wishes to speak, the individual should raise their hand to be recognized and, after acknowledgment from the presiding officer, approach the microphone and state their name and address. Remarks should be limited to five minutes, and asked that individuals refrain from making repetitive statements.

Mayor Sandack said there are agendas located on either side of the Council Chambers, and he invited the audience to pick up an agenda and follow the progress of the Council meeting.

3. Minutes of Workshop and Council Meetings

Executive Session Minutes for Approval Only – June 5 & June 19, 2007 Strategic Planning Session – June 12, 2007 Council Meeting – June 19, 2007 Workshop Meeting – June 26, 2007 There being no additions or corrections to the minutes, Mayor Sandack said they would be filed as submitted.

Mayor Sandack presented Trisha P. Svehla with a Certificate of Appreciation for serving as Chair of the Human Service Commission from 1994-2007.

Bi-weekly Update – Fire Station 2 Construction

Deputy Village Manager Dave Fieldman noted that Ed Disler was on vacation, and he presented the report in Mr. Disler’s absence. He indicated that the underground detention basin and the utilities are installed. The basement excavation and foundation installation are in progress. He showed photos of the status at this time, saying that work is on schedule.

The Mayor thanked Mr. Fieldman, saying that the visuals are very helpful.

Commissioner Durkin asked how they are doing with the budget. Mr. Fieldman said that there have been two change orders which slightly reduced the costs. They are on budget and on schedule.

Commissioner Neustadt asked about concerns with the neighbors. Mr. Fieldman said that generally things are good, with the exception of a neighbor to the west. Staff is attempting to work with her.

4. Public Comments and Questions

A. Comments and Questions on Active Agenda

Ken Lerner, 4933 Whiffin, commented on behalf of the Downers Grove Coalition for Managed Redevelopment about the Historic Preservation Ordinance. They are pleased to see this up for action before the Council and he thanked those who have been involved in this project, including Jeff O’Brien, Mike Davenport, the ADRB and Commissioner Tully for their work on the ordinance. He said that the Coalition looks forward to having the ordinance in place and he offered their help in any way with the implementation. He also mentioned that he thought it will be a great benefit to the community just to have an Historic Preservation Commission to promote a culture of preservation.

B. Comments and Questions on General Matters

Mary Hason, 5720 Hillcrest, said she was part of the Downers Grove Housing Team regarding the use of the bond cap. She said that Commissioner Waldack has proposed ceding the money to the IHDA which would enable middle-income families to live in the Village. She hopes the Council will give this issue careful thought. She said that Roger Morsch of IHDA will speak in greater detail on the advantages of this program. She said that the Housing Team believes this information is essential to a well-informed decision.

The Mayor said that this item is on next week’s Workshop agenda.

Jack Dare, 1656 Carol, reiterated the request to have Mr. Morsch appear before the Council to address middle-income housing in the Village. He reviewed the IHDA caps and noted that they are in the middle of the median range income in the Village, and he reviewed the specifics of the transactions. Mr. Dare said that the IHDA programs are good for employees in the Village and ceding the bond cap to IHDA costs the Village nothing. This is a good step toward preserving middle income residents in the Village.

Pat Sullivan, 4702 Stonewall, said he was also a member of the Downers Grove Housing Team. He agrees that the IHDA proposal ought to be heard and acted upon quickly. He then referenced an agreement to form an ad hoc group to study housing initiatives as to their appropriateness to Downers Grove. He said that the Strategic Plan should encourage action and not delay it, and he feels that the current Strategic Plan gives ample room to form such a group immediately. Mr. Sullivan pointed out that many people have volunteered their names to the Village website. He suggested that perhaps a Commissioner could also be appointed as a liaison to the ad hoc group.

Mayor Sandack agreed with Mr. Sullivan, adding that everyone on the Council agrees that the ad hoc committee needs to be formed.

Mark Thoman, 1109 61st Street, thanked the Council for moving item “F” regarding the recycling center from last week’s agenda to next week’s agenda. He feels that ordinances of other communities have no exemptions.

Alice Strelau, 5611 Brookbank , thanked the Council and the staff for hearing concerns on a bid that was to be let out regarding her street. She has attended multiple public works meetings on stormwater and appreciates the opportunity to speak with staff so that all aspects of the infrastructure can be included. She noted that this has been a three-year process. She looks forward to meeting with Mr. Millette.

Chris Fregeau, 1918 Elmore, said when she is unable to attend a meeting or view the replay, she was always able to go to the Library or obtain a tape from Village Hall. Now she understands that requests have to be through the FOIA with a 7-day processing period. She asked what has brought this change about. The Manager said she wasn’t familiar with this but would check with staff. Ms. Fregeau said that in some states they are going into live streaming. The Mayor said that staff is looking into pod casting and live streaming.

Commissioner Tully asked Doug Kozlowski whether there’s a change in the process because he thought there was a slide on Channel 6 saying people could request a tape.

5. Public Hearings

6. Consent Agenda

COR00 -02863 A. Claim Ordinance: No. 5697, Payroll, June 22, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda.Indexes: N/A

BIL00 -02865 B. List of Bills Payable: No. 5680, July 3, 2007 Sponsors: Accounting A motion was made to Approve this file on the Consent Agenda.Indexes: N/A

BID00 -02866 C. Bid: Award $712,045.10 to Vian Construction Company, Elk Grove Village, Illinois, for the Elmore Water Main Replacement Project Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda.Indexes: Water Main Improvements

BID00 -02868 D. Award $29,986.00 to Martin Implement Sales, Inc., Orland Park, Illinois, for One New Holland L185 Skid Steer Loader Sponsors: Public Works A motion was made to Approve this file on the Consent Agenda.Indexes: Public Works – Equipment

MOT00 -02869 E. Motion: Authorize $272,541 to DCS Office Technologies for Purchase of 69 Laptop Computers Sponsors: Information Services Summary of Item: Panasonic Toughbooks Model Number CF-30 A motion was made to Award this file on the Consent Agenda.Indexes: Computers

RESOLUTION 2007 -71 A motion was made to Pass this file on the Consent Agenda.Indexes: Water Tank-Downers Drive

RES00 -02871 G. Resolution: Authorize an Agreement with the Illinois State Toll Highway Authority Sponsors: Fire Department Summary of Item: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF DOWNERS GROVE AND THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY

RESOLUTION 2007 -72 A motion was made to Pass this file on the Consent Agenda.Indexes: Illinois Tollway Authority

MOT00 -02872 H. Motion: Authorize $28,820.50 for a Change Order for the Lane Place Water Main Improvements Project Sponsors: Public Works A motion was made to Award this file on the Consent Agenda.Indexes: Water Main Improvements

A motion was made to Award this file on the Consent Agenda.Indexes: DuPage Water Commission

MOT00 -02886 J. Motion: Note Receipt of Minutes of Village Boards and Commissions Summary of Item: Liquor Commission – May 3, 2007 Stormwater and Flood Plain Oversight Committee – April 26, 2007 A motion was made to Award this file on the Consent Agenda.Indexes: Boards and Commissions Minutes Passed The Consent Agenda

A motion was made by Commissioner Tully, seconded by Commissioner Durkin, that the consent agenda be passed. The motion carried by the following vote:Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack

ORDINANCE NO . 4881 Commissioner Beckman said he didn’t speak on this last week and feels that it is an excellent ordinance. It speaks to the character of the community and he will support this.

Commissioner Neustadt echoed those comments. He thanked the ADRB for their work and their invitations to the community to work on this ordinance.

Commissioner Schnell concurred saying that many groups have been involved in this project. It encompasses many comments of the public, and said she believes they will need an update in about a year as to applicants.

Commissioner Tully said this is an historic step for the Village, particularly in regard to the Village’s 175th anniversary. He said it is coming forward tonight due to the work of many people who worked toward developing this tool. There are many people waiting to use this tool to preserve architecturally historic structures. This presents a balanced approach between historic preservation and private property rights. It also presents a number of opportunities for funding, tax relief, and other venues that would support and encourage historic preservation that were previously unavailable. The ordinance by its existence promotes awareness of architecturally significant structures. He agreed with the recommendation to review this in six months to one year, as it may require refinements after staff has had experience with it.

The Mayor agreed with the comments made by the Commissioners and said it is a terrific ordinance that is well balanced. He expressed his appreciation to all of the people who were involved in is establishment. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote:Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Historical Preservation, Architectural Design Review Board

ORD00 -02874 B. Ordinance: Authorize a Special Use for 3702 Venard Road to Permit an Extended Family Accessory Housing Unit Sponsors: Community Development Summary of Item: At their meeting of May 7, 2007, the Plan Commission recommended that a Special Use be granted for the property located at 3702 Venard Road to permit an extended family accessory housing unit.

AN ORDINANCE AUTHORIZING A SPECIAL USE FOR 3702 VENARD ROAD TO PERMIT AN EXTENDED FAMILY ACCESSORY HOUSING UNIT

ORD00 -02875 C. Ordinance: Annex 6138 Boundary Road to the Village of Downers Grove, Illinois Sponsors: Community Development Summary of Item: This authorizes the annexation of property located at 6138 Boundary Road.

AN ORDINANCE ANNEXING 6139 BOUNDARY ROAD TO THE VILLAGE OF DOWNERS GROVE , ILLINOIS

ORD00 -02876 D. Ordinance: Annex 2428 Burlington Avenue to the Village of Downers Grove, Illinois Sponsors: Community Development Summary of Item: This authorizes the annexation of the property located at 2428 Burlington Avenue.

AN ORDINANCE ANNEXING 2428 BURLINGTON AVENUE TO THE VILLAGE OF DOWNERS GROVE , ILLINOIS

ORD00 -02877 E. Ordinance: Annex 6239 Springside Avenue to the Village of Downers Grove, Illinois Sponsors: Community Development Summary of Item: This authorizes the annexation of the property located at 6239 Springside Avenue.

AN ORDINANCE ANNEXING 6239 SPRINGSIDE AVENUE TO THE VILLAGE OF DOWNERS GROVE , ILLINOIS

ORD00 -02880 F. Ordinance: Designate Butterfield Square as Final Planned Development Number 44 with a Variation Sponsors: Community Development Summary of Item: At their meeting of January 8, 2007, the Plan Commission recommended to designate Butterfield Square as Final Planned Development Number 44 with a variation.

AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF DOWNERS GROVE , ILLINOIS TO DESIGNATE BUTTERFIELD SQUARE AS FINAL PLANNED DEVELOPMENT NUMBER 44 WITH A VARIATION

RES00 -02879 G. Resolution: Approve Final Plat of Subdivision for the Butterfield Square Subdivision Sponsors: Community Development Summary of Item: At their meeting of January 8, 2007, the Plan Commission recommended approval of the Final Plat of Subdivision for the Butterfield Square Subdivision.

A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION FOR THE BUTTERFIELD SQUARE SUBDIVISION

ORD00 -02881 H. Ordinance: Authorize a Special Use for 1245-1249 Ogden Avenue to Permit an Automobile Dealership Sponsors: Community Development Summary of Item: At their meeting of May 7, 2007, the Plan Commission recommended that a Special Use be granted for the property located at 1245-1249 Ogden Avenue for an automobile dealership.

AN ORDINANCE AUTHORIZING A SPECIAL USE OF 1245 -1249 OGDEN AVENUE TO PERMIT AN AUTOMOBILE DEALERSHIP

RES00 -02882 I. Resolution: Final Plat of Consolidation for World Class Motorcars Subdivision Sponsors: Community Development Summary of Item: At their meeting of May 7, 2007, the Plan Commission recommended approval of the Final Plat of Subdivision for the World Class Motorcars Subdivision.

A RESOLUTION APPROVING THE FINAL PLAT OF CONSOLIDATION FOR WORLD CLASS MOTORCARS SUBDIVISION

8. Mayor’s Report

Reappoint William Bollenberg and Richard Crilly to three-year terms expiring 8/31/20 Appoint Mark Scacco to a three-year term expiring 8/31/10

A RESOLUTION APPOINTING AND REAPPOINTING MEMBERS TO VILLAGE BOARDS AND COMMISSIONS

RESOLUTION 2007 -75 Commissioner Beckman said he had the unique experience of serving for several years on the Stormwater and Floodplain Oversight Committee and working closely with Mr. Bollenburg and Mr. Crillly. He is pleased to endorse their reappointment to the Commission. He met with Mr. Scacco and said that he is well qualified for this Commission.

The Mayor expressed his appreciation for the willingness to serve on the part of the reappointees, and those who will be working on the Committee as new appointees. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Adopt this file. Mayor Sandack declared the motion carried by the following vote:Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Waldack, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Indexes: Boards and Commissions

Materials to be Received

Materials to be Placed on File

The Mayor read a summary of the Liquor Commission Report regarding a violation of the Liquor Ordinance. The licensee was the Tivoli Enterprises, Tivoli Bowl, and they were fined $500 and $750 for administrative costs.

9. Manager’s Report

Manager Pavlicek reminded everyone that the Village offices will be closed tomorrow with the July 4 parade beginning at 12:45 p.m.

The Manager then noted that Robin Weaver has joined the Village as an Interim Public Works Director for the next six months. Megan Bourke has also joined the Manager’s Office as a Management Analyst. She introduced both individuals.

10.Council Member Reports and New Business

Commissioner Neustadt welcomed Ms. Weaver and Ms. Bourke. He noted that the 4th of July parade will be held tomorrow. On July 8 the Bike and Buggy Parade begins at 12:45p.m. He wished everyone a Happy 4th of July, and thanked everyone for their e-mails and comments.

Commissioner Beckman said he and his wife subscribe to West Suburban Living Magazine focusing on lifestyle in the west suburban area. Contained in the magazine was an article rating communities in the west suburbs. They evaluated 63 communities. Downers Grove had a rating of 15 with Naperville rated #1. He said that there are lots of excellent things about Downers Grove, and he’s hoping that as a government group they can begin to work on and focus on points to improve upon. Commissioner Beckman then noted that tomorrow is Independence Day, and he wants everyone to take this opportunity to celebrate the freedoms we have. He said that recently he and his wife were coming back to the Village and saw a young woman holding a sign asking for help because she was unemployed. He noted that we should celebrate our freedoms remembering that there are those who do not have the same opportunities we have.

Commissioner Waldack said there will be a public meeting on July 19 at 7:00 p.m. in the Public Works building to discuss the Circulator System. He encouraged people to attend. He noted that there is also the taxi subsidy system, as well as the Dial a Ride. With regard to Springfield, they are still having talks regarding the CTA and PACE . He said that we need a regional commitment to our transportation system.

Commissioner Waldack said that Saturday, October 20, the Village budget hearings begin. Last year there were no public comments. He asked the Council if they would like changes to the format this year, as he would like to improve the public comment portion of the review.

In regard to recycling, Commissioner Waldack said this would be Workshopped next week, and is a complex issue. There are many aspects to this. It has been suggested that the ECC look at these proposed facilities and review all of the details. He said it would be appropriate to forward this to the ECC before a change is made to the ordinance. If a moratorium is needed, that could be considered by the Council. Another consideration in the Strategic Plan is business registration which seems to come before the Council once every six months. If the Village had registration, some of the businesses might have a better sense of what is out there. He would like to see business registration stepped up.

Finally Commissioner Waldack said that the bond cap is on the agenda for next week. The Manager said that staff has an application regarding use of the bond cap, with a secondary report regarding the volume bond cap. These are not mutually exclusive conversations. Commissioner Waldack said he thought it was important to bring in Roger Morsch. If he is not available next week, he suggesting putting off the discussion until he is available to present the information to the Council.

Mayor Sandack suggested that if Mr. Morsch was unavailable, he could address the Council at another time.

The Manager said that business registration is scheduled to come back to the Council on July 24. She said that Agenda is pretty close to completion.

The Mayor suggested that they could bring Mr. Morsch back at another time. He is looking for a comprehensive staff report.

Commissioner Waldack is concerned about fast-tracking of the proposal. Mayor Sandack said that both items will be presented and he thinks that this is fair.

Commissioner Waldack then wished everyone a happy and safe 4th of July.

Commissioner Durkin said he attended the newly elected officials seminar hosted last week by the law firm Robin, Schwartz in Chicago. He said they gave a short version of the Roberts Rules which was interesting, as well as a presentation on dealing with the media. He said that he left information on this seminar in the Manager’s Office. Commissioner Durkin then noted that tomorrow is the 4th of July. The news reports earlier discussed fireworks and the possibility of fire in areas suffering drought. He recommended that residents leave fireworks to the professionals, and reminded everyone that there will be a professional fireworks display at 75th and Lemont Road at 9:30 p.m.

Commissioner Durkin then noted that Chicago Magazine will be coming out with their own ratings of suburban communities.

Commissioner Schnell commented on Commissioner Waldack’s comments. She views next week’s meeting as information gathering. It is a unique opportunity to weigh opportunities for our community, and she does not want to see this postponed. It is also an opportunity for the Council to give Village staff some direction. Commissioner Schnell wished everyone a happy and safe 4th and concurred with Commissioner Durkin’s comments regarding fireworks. She noted that the Village has never had a parade rained out.

Commissioner Tully commented that SB 382 amends the Illinois Municipal Code regarding billboards, and he suspects this is a non-home rule community legislation. Attorney Petrarca said that the Village has power to do this as a Home Rule community.

Commissioner Tully then referred to the special use permitted in Class M zoning districts and said it is a recycling center. This is becoming more complex, and there is no current petition pending. He asked for consideration of a 90-day moratorium for accepting or considering any petitions for a special use to recognize recycling collection centers as a special use.

Commissioner Tully commented that the ECC needs to look at environmental issues, not zoning issues. To the extent there are environmental questions, the ECC could review this. He then welcomed and invited everyone to attend the 4th of July parade and fireworks, saying the parade will be a special one in recognition of the Village’s 175th anniversary. He wished everyone a happy and safe Independence Day.

Mayor Sandack said that items brought forward by Commissioner Waldack are complex and controversial. Moving those items to next week was a good idea. The EPA regulations are complex.

Mayor Sandack said that staff is looking to strengthen and put enforcement into the ordinance. He agrees that the ECC has the ability to discuss the ramifications, but this is the Zoning Ordinance.

Mayor Sandack noted that the West Suburban Living article speaks to the need for a TCD III . He hopes to reconvene that for the purpose of looking forward as a community. It is a mighty endeavor, and he believes the Village is overdue for a TCD III .

Mayor Sandack then told everyone to be safe this weekend. He welcomed Megan and Robin to the Village staff.

MOT00 -02889 Authorize Salary Increase for Village Manager Cara Pavlicek Sponsors: Village Attorney Summary of Item: This authorizes an increase in the salary by 4.0% for Village Manager Cara Pavlicek, effective the first pay period of May 2007. A motion was made by Commissioner Tully, seconded by Commissioner Durkin, to Authorize this file. Mayor Sandack declared the motion carried by the following vote:Votes: Yea: Commissioner Schnell, Commissioner Tully, Commissioner Durkin, Commissioner Beckman, Commissioner Neustadt and Mayor Sandack Nay: Commissioner Waldack Indexes: Village Manager

Hours

About

The Village of Downers Grove, IL, population 48,867, is located 22 miles west of Chicago. Convenient access to Chicago via rail and several major expressways make Downers Grove a prime location to live, work and do business. Several major corporations have business operations in Downers Grove including Advocate Health Care, Dover Corporation, Pepperidge Farm, DeVry, Inc. and Sanford, maker of Sharpie and Paper Mate. Highly ranked schools were a top factor in Downers Grove being named one of the Top 10 Livable Cities for kids by Livability.com. Downers Grove has also been recognized by Forbes as one of America's Friendliest Towns.

2018 Holiday Schedule

Most Village offices will be closed on the following holidays:New Years Day, Monday, January 1Memorial Day, Monday, May 28Independence Day, Wednesday, July 4Labor Day, Monday, September 3Thanksgiving, Thursday, November 22 & Friday, November 23Christmas, Monday, December 24 & Tuesday, December 25

† Note: Certain GPS devices/services do not always show accurate information to the Village address. Village Hall is located, south of the BNSF railroad tracks, east of Washington St.