How do I set up Daily Rates?

There are two ways to add/modify daily rates. One way is to change rates for a single room at a time. The other way is to change rates for multiple rooms at a time.

To view and modify all rates for a single room: Settings > Rooms > select the room > Daily Rates

Standard Rates: These are the rates that are the default for this room/unit. Standard rates will be overridden by Special Rates, Sliding Rates, and Yield Management.

Add Standard Rate. Have a standard rate set for each day the property is open throughout the year (if the property is open all year, be sure the date ranges of the standard rates cover January 1-December 31).

Name the rate. This is for your reference.

Set the start and end dates of this rate. Select the year. If the same rate applies to the same dates every year, select Every Year from the drop-down menu. If you only set rates for this year, you will need to update the rates for the next year before guests can book those dates.

Set the weekday rate.

Set the weekend rate. The days of the week considered weekends can be changed in Settings > Operations > Operational Options.

Select how many adults are included in this rate. If you have additional guest types, such as children and pets, select how many of each guest type are included in this rate. (For example, if the rate is $100 for 2 adults and 2 children, select “2” from the drop-down menu for each of those guest types. You can charge additional fees for extra guests beyond those 2 in the Extra Rates section below.)

Set rates for extra guests. (For example, if the rate is $100 for 2 adults and 2 children, but the capacity of the room allows more than those 4 guests, you can set an extra person charge here, such as $25 per adult and $10 per child.)

Save.

Special Rates: These are the rates that can be set for holidays and special occasions and will override the Standard Rates set for those dates.

Add Special Rate.

Name the rate. This is for your reference.

Set the start and end dates of this rate. Note: There is not an “every year” option for Special Rates. To repeat the rate every year, either create it as a Standard Rate or create multiple Special Rates.

Set the weekday rate.

Set the weekend rate. The days of the week considered weekends can be changed in Settings > Operations > Operational Options.

Select how many of each guest type is included in this rate.

Set rates for extra guests.

Save.

To view and modify rates for multiple rooms: Settings > Daily Rates

Click Adjust.

Name the rate. This is for your reference.

Select whether this is a new Special Rate or Standard Rate. You can also use this option to delete rates, but use caution with this feature as it cannot be undone.

Next.

Set the start and end dates of the rate.

Select whether you want this rate to repeat on those dates for up to the next 5 years.

Select the days of the week that apply to this rate.

Next.

Select which rooms/units apply to this rate.

Select how many of each guest type are included in this rate. You can charge additional guest fees on the next page. (For example, if this new rate is set for 2 adults, you can also set an additional adult fee for adults beyond 2.)

Next.

Select the bubble for Weekday/Weekend or for Amount. Set either the weekday/weekend rate or type in a figure in the Amount box and use the drop-down menu to select which type of adjustment this is. (For example, to increase rates by 10%, select the bubble for Amount and type “10” in the Amount box and select “% Rate Increase” from the drop-down menu.)

Select whether to create new extra person charges or to use existing rates.

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