How to Write a Resignation Letter

When you already feel that your current job is not helping you grow both as an individual and as a professional, maybe it is already time for you to let go of the work position that you have and find opportunities that can make your career path more beneficial or even practical for you. Even if you are already planning to resign, it is important for you to not burn bridges as you never know when you might be working again with the people from your company on other circumstances or instances in the future.

Writing a resignation letter that is both professional and comprehensive can give you a lot of advantages if you have finally decided to leave your employer for good. We have put together a number of tips, guides, and writing processes that can help you come up with a resignation letter that can specify your desire to resign without being unprofessional.

Why is a Well-Written Resignation Letter Important?

A resignation letter is one of the last documents that you will hand over to your employer if you plan to take another step in your career. It is important for you to produce a resignation letter that can leave a positive impact on you as an employee. Having a resignation letter that is well-written and carefully thought of can give you the following benefits and advantages:

1. Creating a resignation letter can make things more civil in relation to your decision to resign. It is a matter of fact that you need to provide a specific reason on why you decided to resign. If you will not specify it in your resignation letter, then it is most likely that your immediate head or the human resource department will ask you about it. A resignation letter can help you gather all your thoughts about your decision. You may also like the notice letter examples.

2. Having a well-written resignation letter can help you leave the company where you are currently working while maintaining a professional relationship with the management. Working for a particular time period for a business does not mean that you will not see your employers or your co-employees in the future. There may also be a chance that you will be working with them again in your next company should they also decide to resign in the future. With this, you have to be careful with what you will state in your resignation letter. Keep in mind that a resignation letter should not look like a complaint letter.

3. Developing a comprehensive resignation letter can say a lot about your character and professionalism. Do not be too harsh or off-putting as it can only cause harm not only in your current status but also in due time where you will already be needing recommendations for your next job. Be polite when writing your resignation letter so you can still present yourself well even if you are about to cut your professional ties with the small business.

Steps in Writing a Formal and Professional Resignation Letter

If you plan to write a resignation letter, you first need to compose your mind and be calm about the situation. Always be reminded that whatever you put in that letter can showcase who you are as a person and how you look towards the company. Listed below is a basic step-by-step guide that can be used when you are already prepared for writing your resignation letter. You may also like offer letter examples.

1. Specify the date when you have written the resignation letter. This can be the basis for the time duration that you will be requested or even be required to give service to the business before your actual resignation date.

2. Be professional by ensuring that you will come up with a formal introduction. Make sure that the management can still feel your respect even if you are resigning already.

3. Ensure that you will be direct to the point when saying your decision about your resignation. The first paragraph of your resignation letter should already contain the purpose why you have written the letter which is to give a resignation notice.

4. Give important information about the resignation. It is essential for you to give a notice with regards to your resignation especially when it comes to the actual date of your resignation and the reason why you need or want to resign.

5. The second and next paragraphs of your resignation letter must be based on the supporting details that you would like to further elaborate. Each paragraph should have a specific idea related to your decision. You may also like a letter of rejection.

6. Do not forget to show your appreciation for all the opportunities that your company has given you. Thank your employer enough so that they can be more accepting when it comes to your resignation.

7. Wrap up the letter in a good light. Have an ending statement that is positive enough about your experiences. This way, no grudges will be held on both sides.

Tips while Writing a Resignation Letter

Knowing the basic guide on how to write a resignation letter is not enough. You also have to be aware of a few tips that can help you come up with a resignation letter that works. Some of these helpful tips include the following:

1. Provide details that will ensure your employer that you will still remain enthusiastic about your work until your resignation date. This way, they can be assured that the operations will not be affected while they are looking for another person who will fit the job specifications of the position that you will vacate. You may also see the two weeks notice letters.

2. If your resignation is not an urgent matter, it will be best if you will showcase your willingness to help in the transition period especially when it comes to training the employee that will take over your position.

3. Having your reason for resigning is not always necessary to be present in the letter. However, being clear about the factors that made you decide to resign can address issues. Again, be professional and civil when listing or specifying the things that made you resign especially if it concerns the management. You may also like the thank-you letter examples.

4. Identify the medium that you will use to send your resignation letter. Whether through the mail or handing the letter personally, you should make sure that you will follow company regulations and protocol for a resignation.

Having a resignation formal letter that is done with professionalism can help you maintain your good relationship with your employer. This can further provide positive impacts on your next career steps especially if you need professional help like recommendations. Remember these tips and writing a guide and it is for sure that you are on your way to coming up with an efficient and highly-usable resignation letter.