Creating and Managing Locations

Setup and manage your customers.

Written by Aaron Shoemaker Updated over a week ago

In ServiceTrade, all "customers" are a combination of a location (ship-to / job-site) and a company (bill-to). One company can have many locations. If creating a residential customer or other situation where there is no distinction, simply input the same information for the company and the location.

Creating New Customers:

We walk you through create a new location and its company in this brief video:

FAQ:

How do I add multiple address lines to a location?

In ServiceTrade, we map addresses to Google Maps to validate them and only use one line for addresses.

There is no concept of Address Line 2, 3, 4, etc.

If syncing with accounting, company and location names should match bill-to and ship-to names in the accounting system. Either name matching or external IDs are the basis for sending invoices to the right place, and addresses/address formats are not considered for this purpose.

How do I delete or deactivate a location?

Companies and Locations in ServiceTrade generally cannot be deleted once they have any information associated with them, such as services, jobs, contacts, etc. If you have not created any associated information, then follow the steps below for deletion. Otherwise, you may only make the Company or Location "inactive" by following the steps for inactivation below.

DELETE: Complete the following steps to delete a Company or Location:

Using universal search or other methods, navigate to the Company or Location page for the entity you wish to delete.

Click "Edit", toward the top right of this page, just to the left of the Google Street View.

On the bottom right side of this page, there will be a "Delete this Location" (or "Delete Company") link. If you do not have this link, then you may not be able to delete this record because there is associated information for it needed for other historical records. Follow the instructions below to make the record inactive.

Go back to ServiceTrade and update the location address to be *exactly* what Google found, even if it was really close already.

Save the location, and the mapping should be correct.

I have tried to fix the address and my location still won't map correctly.

In these cases, you may manually place a map pin to force the location to be correct.

From the Location page: Go to the map at the bottom and click the "Adjust Location" button. Then move the pin to where it should be, and click "Save."

You may need to zoom and pan the map to get what are you looking for on screen.

From then on, the mapping geo-coordinates for that address will be correct everywhere in ServiceTrade (Location page, schedule, mobile app, etc).

Is there a way to put a location on "credit hold" or to otherwise prevent the creation of or scheduling of jobs for a customer that has an overdue invoice?

You could simply make the customer inactive. This will hide them from Service Opportunities and the scheduling tools. It will not affect jobs that are already scheduled or in progress.

You could tag the customer with something like "credit hold". This would be a visual indicator only, and would have no functional effect.

Scheduling comments are another useful way to put highly visible information in front of staff who are using the service opportunities report, scheduling, or adding jobs. This functionality may be used to signify customers that have a credit hold or similar issue.

I accidentally merged two locations, is it possible to undo this?

As it turns out, there are many complicated tasks that occur when merging two locations. This is not something that can be undone.