Resource management is done in any way in any company, no matter how many employees they have.Resource management for the next period usually works because it is performed by resource responsible / teams, with a staff number of max. 15 employees. Since short-term decisions often have to be made here (illness, etc.), this is usually done without tool support and only rarely entered into tools like Excel.But how does it look with long term planning?Answers to questions such as: “Can we carry out a specific project from resource review in 6 months?” Are often only abdominal decisions!

Why can we answer this question only in an insufficient way?

– Resource management is done in different Excel tools for each department?

– Various methods are used for the execution of project activities!

– Evaluations are only generated when the management ask for it!

– projects and project ideas, are maintained in different tools and excelsheets!

The resource overview is still the number 1 topic in the company. The introduction is not trivial, it requires discipline of project leaders and resource responsible, and the complete project data in one system.

What is integrated resource management?

In many companies, resource management is done in such way:

Scheduling in MS Project or other scheduling tool

Budget and cost planning in the ERP system

Resource management in MS Excel

“A resource (employee) is planned 100% of the capicity in several projects for the same period!”

With saprima<sup>®</sup>, we pursue the following approach:

Import project data from from various tools or capture them directly into saprima<sup>®<sup/>

Resource master data in saprima<sup>®<sup/>

Employees in ongoing projects

Role planning for future projects

Introduction of resource management step by step (agile)

In the webinar, we will show you how simple it is in saprima<sup>®<sup/> to get a complete overview of the resources.

Where does project management start and where does it end?

For some, project management starts with the idea for a project, for others, a project starts with the realization.In some cases, scheduling is already project management and in others, ideas management, portfolio management, scheduling, resource management, cost management, target / actual comparisons, agile methods … are essential components of “project management”.Often it depends on the project type which project management disciplines have to be used to realize a project.

In the webinar we show you:

As you can with saprima® e.g. Start with role planning, then implement idea and portfolio management, and finally implement resource management at the employee level.

“saprima® enables a modular implementation of different project management disciplines in one tool”

Where does project management start and where does it end?

For some, project management starts with the idea for a project, for others, a project starts with the realization.In some cases, scheduling is already project management and in others, ideas management, portfolio management, scheduling, resource management, cost management, target / actual comparisons, agile methods … are essential components of “project management”.Often it depends on the project type which project management disciplines have to be used to realize a project.

Do all disciplines of project management necessarily have to be applied?

It makes sense to apply all disciplines of project management.Of course, and this is the point, the effort for project management should not exceed the benefits.So it certainly makes sense to look at all projects together and to classify them according to their priorities. After all, if problems occur, be it from a cost perspective or because of cpicity of scarcity of resources, it must be possible to decide immediately which project gets the resources or in which project the budget should not be lowered. Scheduling is important to communicate completion dates.Every discipline certainly has its advantage and is carried out in any way, either with or without a tool, in each company. It only depends on the detailing of the planning.So you can, for example Plan resources to the minute with a high degree of planning effort, or schedule a role-based plan every month or even every quarter.

Why is saprima® particularly suitable as a project management tool?

Due to the architecture of saprima® and the data model according to DIN 69901-4, it is possible to map all current methods and functions of multiproject management in saprima®.It does not matter whether the data is entered directly in the saprima® web interface or imported from other systems.Via the saprima® backend, the data is written to the database in standardized form and is thus available for further processing and for evaluations in the provided BI system from Jaspersoft.The data can also be provided by saprima® for a BI system available to the customer.In practice, you can carry out scheduling with forward / backward calculation and resource planning in one project and perform role planning in another project only at the project level.saprima® will provide you with standardized data in the integrated BI system for all evaluations.Due to the flexible import possibilities, it is not necessary for you to carry out all disciplines in saprima®; you can import dates and manage portfolio management, resource management … in saprima®.It is important to have an overall view of all projects that can be realized in a company, to evaluate them together.

How can saprima® be implemented!

Since saprima® supports all disciplines of project management, it really does not matter which discipline and in which level of detail you start with the implementation.So, at the project level, you can start with role planning because the most necessary information is the staff utilization at role or department level.Afterwards you can take care of the topics scheduling, cost management etc.Most of the time, portfolio management is a waste product, because you have stored all projects in the database for e.g. resourcemanagement. Similarly, you can start with portfolio management or idea management and then continue with role or resource planning.The flexible import and interface options make it possible for employees to continue working in their usual tools (Excel, MS Project, etc.) and to only use the comfortable BI functionalities of saprima®.So you can imagine a variety of scenarios for getting started, which can be expanded later.The most important principle is:

“The planning effort must not exceed the benefit!”

Dec 04 / 2017

Comments Off on saprima® Webinar: How mature is your resource management? on 14.12.2017 at 11:00 o’clock

The RMRM is a model for evaluating the maturity level of resource management in your company or department. It allows you to successfully implement and optimize the resource management adapted to your requirements and operate it for the long term. The RMRM gives you a clear overview of the maturity level you are currently in and how your resource management strategy should be defined.

5 maturity levels are examined and evaluated, which represent a logical increase in the detailing of resource management.Each level of maturity is measured by 7 common dimensions.

saprima® supports you at all levels of your maturity level and allows you to easily climb from level to level.

For example, in saprima® it is possible to carry out resource planning on all project structure levels, regardless of whether portfolio, program, project, PSP or activity level.It is possible to use different resource planning methods.

saprima® offers you, in the version 4.0, a Kanban board for Android and iOS free of charge.With this Kanban Board, you can manage several tasks (Stories) after registration.You can assign planned values, schedule start, and end of schedule. And you can enter the actual data per task. This data is stored in the cloud in the saprima® backend.Simple tasks can be created and processed with this Kanban Board.

This kanban board is also available in the saprima® full version.Here you can manage more projects and manage portfolio and resource management, no matter which project management method you use.If you need more information, please contact us!

It is seldom the case that all projects are carried out according to a method and / or a tool in a company. For scheduling it is not neccesary to hav all projects in one tool, because it is enough when the projektmanager maintains his projct in a tool and discuss all the relvant milstones in projectmeetings. It is more difficult to implement portfolio management or resource management. For portfoliomanagement, ideas must already be used as projects. And for resource management, all projects must be in the resource management tool in which a person can be booked. it becomes more complicated, because different structures are required for each discipline. The top level of the project is often sufficient for portfolio management. Resource management often requires something under it, and scheduling requires a very detailed structure.

In the webinar on 2017/10/12 at 11:00 am we will show you how something can work in saprima®!