Compliance

Promotional Activities

Brown
Athletics, per NCAA Bylaw 12.5.1.1, is required to submit written
approval for all student-athletes participating in any charitable
or non-profit activities considered incidental to participation in
intercollegiate athletics. Prior to participating in any
promotional activities, student-athletes must sign the Student-Athlete Promotional Activity Waiver Form
(PDF). Bylaw 12.5.1.1 states that a member institu­tion or
recognized entity thereof (e.g., fraternity, sorority or student
government organization), a member conference or a
non-institutional charitable, educational or nonprofit agency may
use a student-athlete’s name, picture or appearance to
support its charitable or educational activities or to support
activities considered incidental to the student-athlete’s
participation in intercollegiate athletics, provided the conditions
laid out in the Bylaw are met.

Here are some things to keep in mind
about promotional activities:

YOU MAY

Appear to speak at an event for a noninstitutional charitable,
educational, or nonprofit organization, or an organization
affiliated with Brown University, the Ivy League, or NCAA, provided
that the appearance has been approved in advance by Compliance

The event may NOT be coâsponsored,
advertised, or promoted by a commercial entity (e.g. Adidas, Whole
Foods, Coca-Cola)

Accept travel, lodging, meal, and other
appearanceârelated expenses from the organization
provided that you do not accept anything in excess of your actual
expenses for the appearance

Permit the organization to use your name and picture to promote
your appearance ONLY if the Brown Compliance Office has approved
the use in advance and your name or picture does not promote any
commercial ventures of the organization. For
example it is impermissible for a charity toy drive
to advertise your appearance if that event is also
coâsponsored and promoted by “Toys R
Us”

Help raise money in conjunction with your appearance provided
all proceeds go directly to the organization

Sign autographs in conjunction with your appearance at the
event. Compliance must approve in advance
before the organization may sell/auction any items with your
signature

YOU MAY NOT

Appear for any charitable, educational, or nonprofit
organization without approval by the Compliance Office. Please
notify our office at least seven (7) days in advance of the
event

Miss any classes in conjunction with an appearance

Endorse any commercial product or have the organization use
your name and/or image to promote a commercial product

Allow the organization to sell any commercial item with your
name, likeness, or picture associated with it (e.g.
tâshirts, hats)

Accept anything of value in excess of your actual and necessary
expenses (e.g. travel, lodging, meals that are directly associated
with attending the event

Speak to groups with prospect-aged individuals (grades 9-12)
and try to recruit them to enroll at Brown University (even if you
speak at the high school you attended)