Vending

Vending is an important part of Imagine Festival and helps to create a magical environment for our guests. Each year we are committed to selecting a variety of quality craft, merchandise, service, and food vendors to satisfy any of our guest’s wishes.

General Info

There are several locations throughout the entire site where authorized vendors will be stationed. The various opportunities are described in more detail below. Unauthorized vendors are not permitted and will be shut down immediately.

Vendors are first come, first considered, so please act quickly to secure the best location for your booth!

To provide the best opportunity for our vendors and variation for our customers, we carefully consider each vendor and their product offerings. When you submit an application, our team will review it first and then reach out to let you know if you have been approved. If approved we will request the following information to confirm your space.

1) Vendor Fee
2) Certificate of insurance

*If your preferred booth location is not available or not a good fit, we will suggest a different location.

Retail / Craft Vending

Artist / Crafter

To be considered an artist/crafter, vendors must make their products with their own hands. We are particularly interested in unique crafts. Can you demonstrate your craft on site (either the making of it or the use of it)? Let us know!

Artisan/Craft Vendor Pricing:

Sq. Ft. Price
10×10 – $1000 before July 5, $1250 after July 5
10×20 – $2000 before July 5, $2250 after July 5
20×20 – $3000 before July 5, $3250 after July 5

The fee includes a vending space, a heavy-duty metal-frame plastic-coated canvas tent and basic electric service. It also includes three vendor staff credentials that can access Vendor Camping. Additional vendor tickets for staff can be purchased separately.

Retail Vendor

Retail Vendors sell merchandise that they do not personally make by hand. This also includes service providers such as – Salon, Massage, etc.

Retail Vendor Pricing:

Sq. Ft. Price
10×10 – $1500 before July 5, $1750 after July 5
10×20 – $3000 before July 5, $3250 after July 5
20×20 – $4500 before July 5, $4750 after July 5

The fee includes a vending space, a heavy-duty metal-frame plastic-coated canvas tent and basic electric service. It also includes four vendor staff credentials that can access Vendor Camping. Additional vendor tickets for staff can be purchased separately.

Food Vending

We are committed to providing an immersive and delectable food experience for our guests. We are looking to satisfy a variety of tastebuds with an assortment of creative fare, locally grown, organic, vegetarian, and variation of Breakfast, Lunch and Dinner. To provide the best opportunity for our vendors and variation for our customers, we carefully consider each vendor and their product offerings. When you submit an application, our team will review it first and then reach out to let you know if you have been approved.

Concourse

The Concourse is a shaded terminal beneath the grandstands located in between the main gate and entrance/exit of the main venue. This area opens on Friday, at 4:00 p.m. and remains open until 3:00AM each night. This area is filled with bathrooms and water fountains and is the perfect place for our guests to grab a bite or a drink, use the restroom, and snag some merchandise before they enter the festival, or leave for the day. Vendors in this location will need to supply their own pop up tent. This is a great option for a secondary/satellite booth location.

Retail Application

Food Application

Sponsors

Rules & Additional Details

Vehicles

After initial set up, all vehicles must be moved to Vendor Parking. For those who need to restock each day, arrangements can be made with one of the Vendor Coordinators. No vehicles (including golf carts) will be allowed in the Concourse, Campgrounds or Main Venue unless you have received prior written permission from Imagine Festival.

Vendor Camping

Paperwork

Each vendor will be required to have a certificate of liability insurance listing Imagine Festival as additionally insured. General Liability policy required in the amount of $1 million general aggregate, $1 million each occurrence, $1 million products completed operations, $50,000 damage to rental premises, $1 million auto liability and proof of workers compensation coverage.

Countdown

Become a Sponsor

Join our Work Exchange Team!

Welcome Imagine Festival Family Members & Music Lovers to the IMF Work in Exchange for a Ticket Program!

Powered by Music Festival Trips – Travel Experience Production company based out of Tampa, FL.

Work at Imagine Festival in exchange for your ticket to the festival! Work with your friends, request to be scheduled around your favorite performances and in addition to an event pass and a t-shirt, receive a spot to camp and an incredible behind-the-scenes adventure!

Work Requirement – 12-16 hours

This is the average minimum – some work a little more, some a little less. Most work hours will be completed as two shifts over the course of the event.

Accommodation –Camping ProvidedWe have designed a camping zone for all Work Exchange team members. Workers must provide their own camping equipment and bring additional meals for the weekend.MFT Work Exchange Perks:

– Event Access as an Attendee when not working
– FREE Camping including Early Arrival & Free Showers
– Work Exchange T-shirt

Check in Date –

PRE-Festival – Tuesday, September 18th 2018 – 9AM
If your working during the festival or Post-Festival: Wednesday, September 19th – 6PM

All IMF Work Exchange Team Members must check in and be prepared to enter the festival campgrounds at this time. Be sure to make appropriate arrangements for travel to make sure you are there at the appropriate time and check-in date.

No kegs are allowed into the festival. We will seize ALL excessive* amounts of alcohol. *Excessive means anything over 1 case of beer, one 1.75 liter of hard liquor, and 1 box of wine per person. No outside alcohol is allowed into Imagine Festival.

Weapons, items that could be used as a weapon, or harmful objects of any kind (including steak knives, pepper spray,etc)

TO ENSURE THE SAFETY OF OUR IMAGINE FAMILY, ALL VEHICLES, PERSONS, AND PROPERTY ARE SUBJECT TO SEARCH AT ALL TIMES. FAILURE TO CONSENT TO SEARCH WILL RESULT IN DENIAL OF ENTRY OR EJECTION FROM EVENT;

DRUG USE OR POSSESSION IS STRICTLY PROHIBITED;

INTOXICATED PATRONS WILL BE REFUSED ENTRY/ ASKED TO LEAVE;

UNDERAGE DRINKING/DELIVERY TO MINORS WILL NOT BE TOLERATED;

NO OUTSIDE ALCOHOL ALLOWED IN FESTIVAL GROUNDS;;

ALL CAMELBAKS/ WATER BOTTLES MUST BE EMPTY UPON ENTRY;

STROBE LIGHTS WILL BE IN USE;

NO UNAUTHORIZED VENDING/SOLICITATIONS;

NO PROFESSIONAL CAMERAS OR VIDEO EQUIPMENT;

NO CROWD SURFING, MOSHING, OR STAGE DIVING;

DAILY RE-ENTRY IS ONLY PERMITTED FOR CAMPING TICKET HOLDERS;

NO PETS;

GOOD VIBES ONLY – NO BAD ATTITUDES WILL BE TOLERATED!;

IMAGINE RESERVES THE RIGHT, WITHOUT REFUND OF ANY AMOUNT PAID, TO REFUSE ADMISSION TO, OR EJECT ANY PERSONS, INCLUDING THOSE WHO CONDUCT IS DEEMED DISORDERLY, DISRUPTIVE, ABUSIVE OR WHO OTHERWISE FAILS TO COMPLY RULES AND INSTRUCTIONS OF UNIFORMED EVENT STAFF;

FESTIVAL SAFETY TEAM RESERVE THE RIGHT TO MAKE THE FINAL DECISION ON ALLOWED AND PROHIBITED ITEMS WITHOUT NOTICE.

A: No, NEW for 2020 – Car Camping Passes are now sold on a per car basis, not per person. This will allow our guests traveling in groups to save money and reduce their carbon footprint by encouraging carpooling. If you want to camp next to your car, you will only need to purchase 1 Car Camping Pass per vehicle and the pass comes with two (2) GA Camping Wristbands and one (1) 20×20 campsite with parking for your vehicle.

Q: Can I add Camping to my ticket if I already purchased a Festival Pass?

A: Yes, you can add a camping pass to your ticket. NEW FOR 2020 All Camping Passes are sold separately from Festival tickets, with the exception of 4-packs.

Q: If I am staying off-site can I leave the festival grounds and come back?

A: In an effort to ensure our patrons safety and efficiency of our entry operations, there is no daily in-and-out or re-entry permitted in the festival grounds without a camping wristband. Please pack accordingly and take advantage of our festival locker program, charging stations, and check out the festival general store to grab any essential you may have forgotten. Camping Pass holders will be free to travel between the campgrounds and festival as needed.

Q: If I am camping, can I leave and come back?

A: For the safety of our Imagine family, once your vehicle is parked within the campgrounds, it may not be moved until Monday at sunrise. Vehicles that leave the campgrounds will not be granted re-entry. Should a vehicle need to leave in the event of an emergency, please contact campground management to provide you with a safe escort. We encourage you to plan/pack accordingly and visit the Camping General Store for any necessities you may be lacking.

Q: When will I receive my wristband?

A: Wristbands will be shipped approximately 2 weeks before the event.

Once you purchase, you will receive an order confirmation email from See Tickets on behalf of IMF.

IMPORTANT: If you do not see your order confirmation in your inbox, make sure to check your junk/spam folder. If you still do not see your order confirmation, click here to access the Eventbrite help center.

No barcoded tickets will be issued for this event, all ticket-purchasers will receive a festival wristband by mail.

If you are having any other technical ticketing-related issues with your order, click here to contact See Tickets. For general festival info, click here.

All wristbands will ship in September 2020. Please allow until 1 week prior to festival for your wristbands to arrive. Wristbands will be sent to the shipping address specified on your order. All international orders will be held at will call.

A: Unfortunately we are not offering an option to pick up your tickets early this year. Stay tuned for more information about VIP table customer tickets (Ocean View).

Q: Can I upgrade my ticket?

A: Yes, if tickets are available, you can upgrade your tickets to VIP. In order to upgrade your ticket to VIP you need to go ahead and purchase a VIP ticket. Then send us your order confirmation # for both the VIP ticket and your previously purchased ticket at info@imaginefestival.com Once we confirm your purchase, we will cancel your original ticket.

Q: How long can my car be parked in day parking?

A: Cars parked in day parking will need to clear the lots after music ends at the end of each night. If you find yourself needing to leave your car and catch a sober ride home, we encourage you to do so, and will just require that you pay an additional day’s parking fee upon return. To ensure the safety and security of our patrons, no overnight sleeping or loitering in the day parking lot will be permitted.

Q: When can I begin to set up my campsite?

A: The campgrounds will open at 10am Friday for you to begin setting up camp for the festival.

Q: What should I expect the weather to be like during the festival?

A: Imagine Festival is a rain or shine event. No refunds will be issued should inclement weather occur. Weather can be unpredictable. Please keep an eye on the weather and plan accordingly. As always, please be sure to listen to any updates from Imagine staff regarding your safety.

Q: Will there be a lost and found?

A: Yes, Lost & Found will operate during festival hours and will be marked on your festival map. Following the event, lost items will be held 30 days for your convenience. A form will be posted on our website to report and describe your lost items, if found we will contact you. There might be a charge to ship your items back to you.

Q: I’m under 18. Can I attend with a legal guardian?

A: Imagine is an 18+ event. No one under the age of 18 will be permitted, with or without a guardian.

Q: What are acceptable forms of Identification?

A: The following are acceptable forms of identification for access to and the purchasing of alcohol at Imagine:

State-Issued Driver’s License

Passport

Uniformed Services ID Card

Foreign Driver’s License

Expired Driver’s License + State-Issued Temporary [Paper] ID

Q: Will lockers be available?

A: Yes! Lockers are available for purchase at the festival to to safely store your stuff and keep your cell phone powered up all weekend long. Lockers can also be purchased prior to the festival. Click Here for more information.

Q: Can I pass out flyers at Imagine? ?

A: No, there is no unauthorized vending or solicitations anywhere on Atlanta Motor Speedway property, including parking lots. .

Q: Will Medical / First Aid be available?

A: We will have medical staff on-site for the entire duration of Imagine. Upon arrival, please take note of the location of our clearly-marked medical tents should you need to stop by during the event. If you need medical assistance, contact the nearest security guard, staff member, volunteer, or medic, or go to one of the on-site medical tents. If you’re not sure whether it’s an emergency or not, assume it is and get help immediately. All of our safety and medical staff are here to help you enjoy the festival and make it home safely – no judgements.

Q: Can I Bring My Medication?

A: Yes, medications are allowed into the festival and campgrounds as long as they comply with the following:

No over-the-counter medication is permitted unless in unopened, factory-sealed packaging.

No vitamins or supplements of any kind are permitted.

Prescription Medication can only be brought into the festival ground with the following:

A valid photo ID (See list of acceptable forms of identification);

Medication must be in original prescription bottle, in-date, legible, with name corresponding to photo ID;

Only one type of medication per bottle (matching the description printed on bottle);

Any prescription controlled substances may only be brought in quantities reasonable for your time at the festival.

A: Yes, Imagine has implemented even more FREE water stations for 2017, available both inside the festival grounds and in camping. Check your festival map for locations. There will also be water available for purchase at the bar.

Q: Are pets allowed?

A: Imagine has a strict no-pet policy, with exceptions only for service animals as specified by federal and state law. Due to large-scale service animal fraud and for the safety of our patrons, staff, and other service animals, all animals which do not meet the legal standards will not be allowed into the festival grounds. All service animals must be registered at the entrance gates. Please note, dogs whose sole function is to provide comfort or emotional support are not considered service animals by the ADA and and will not be allowed into Imagine. For more info, visit www.ada.gov.

Q: Will there be an official afterparty?

A: Yes, the official afterparty will be located in the campground at the silent disco. You must have a camping pass to gain admission to the silent disco.

A: See Tickets is the only authorized ticket vendor for Imagine Festival. Premium Camping Options are officially sold through Unity Travel.

There are No refunds or Exchanges, all Sales are final.

Do not buy passes from scalpers, we do not service, authenticate, or support passes from scalpers. We do not assist in any 3rd party transactions.

Q: I can no longer attend, Can I get a refund?

A: Unfortunately, no; we have a very strict no refund policy.

Q: Is my camera allowed into the festival?

A: Small point and shoot cameras, GoPros, and other cameras without detachable lenses are allowed into the festival.

Q: I have a media related question, who do I contact?

A: For those interested in press passes and any other media inquiries,please email us at media@imaginefestival.com.

Q: How do I become a vendor at Imagine Festival?

A: Potential vendors must sign up and be approved prior to the festival. Upon approval you will be able to sell merchandise. Click here to apply to be a vendor.

Q: Will there be water bottle refill stations?

A: Yes! FREE water stations aree available both inside the festival grounds and in camping. Any reusable water bottle or camelback can be filled for FREE. Check your festival map for locations.

Q: Does Imagine offer Merchandise?

A: Yes! We will be offering official Imagine apparel and merchandise along with a wide variety of other vendors as well!

Q: I would like to camp on site, what options are available?

A: Currently there is Car camping, tent only camping, VIP camping, and RV camping! We also feature Glamping options and QUBE tents . Make sure and buy your ticket as soon as possible before any of these options sell out.

Q: Am I allowed to bring my own alcohol?

A: Alcohol is allowed into the camp grounds but not into the festival grounds. There is a limit to how much each person can bring in, please see allowed/not allowed items for specifics.

Q: What is the difference between car camping and tent camping?

A: With general car camping you will be able to camp right next to your car. With tent only camping you will be in a separate lot where there are no cars. If you arrive on site without a vehicle and have purchased camping, you will be directed to the tent only lot. There is not a seperate ticket for Tent-Only Camping.

Q: What size is my car camping spot?

A: Car campers will have a 20’x20’ campsite. Camping plots are first come, first serve and provide enough space to fit one vehicle and two tents. VIP Camping lots are approximately 50% larger than the GA Campsites and can accommodate 1 vehicle and up to 3 tents depending on the size of your tents.

Q: Am I able to camp at Imagine without a festival pass?

A: Everyone camping will need a festival pass to accompany their camping pass before entering the camping area.

Health and Safety

Pace yourself

Don’t drink too much too quickly

Make sure you Eat and Drink water if drinking Alcohol

Stay Hydrated

Like athletes, your time at Imagine can take a toll on your body’s electrolytes. Make sure you’re replenishing your body’s electrolytes as you enjoy the festival. Sports drinks like Powerade, Gatorade, etc. contain electrolytes that can help keep your body running smoothly. If you’re feeling drained and think that water isn’t enough, stop by one of our Medical tents and we’ll get you feeling like yourself again in no time.

Don’t get hungry

We’ve worked hard to provide some of the best of Atlanta’s local eateries for you to enjoy at Imagine. Take advantage of these vendors, making sure you are eating at least 3 meals a day to give your body enough energy to get through the day and party through the night.

Safe Decisions

Your body is a wonderland. Without a prescription, there is no way to know what drug or dose could be safe for you. Adulterated, misrepresented and varying potencies of substances poses a serious threat to your health and safety. Never take anything from someone you don’t know.

Buddy System

Staying with your friends can be tough at times, so plan a meet up point should you get separated. As your IMAGINE family grows, make sure you keep track of those you came with.

If you see something, say something

Staying safe means looking out for one another. If something just doesn’t look right, let the nearest staff member know and we will check it out. All of our uniformed staff members are here to keep you safe, not get someone in trouble, and they are more than happy to help.

Security/Law Enforcement

While security staff is on-site 24 hours a day, please make sure you secure any valuables and lock your tents and cars.