In Ontario, your baby's birth must be registered within 30 days of the date of birth to ensure your child has a legal identity.

Registering your baby will allow you to apply for a birth certificate, passport and other identity-related documents. Check with the hospital where your baby was born regarding the completion and submission of the Statement of Live Birth form, which is required for birth certificate applications.

Births are registered through the Ontario Office of the Registrar General (ORG). Birth certificate applications may be picked up from the Office of the City Clerk in City Hall or completed online through the Office of the Registrar General. The links below will help you in one of your first tasks as a new parent.

You can visit the Office of the City Clerk, 1st Floor City Hall, to get an Oath of Affidavit/Statutory Declaration signed and stamped by a Commissioner of Oaths. The fee is $20 plus tax. You do not need an appointment. The office is located at Thunder Bay City Hall. Commissioners are available during office hours (8:30 am to 4:30 pm).

Notary Public Services - Please note that effective July 2, 2014, the City Solicitor's Office no longer provides Notary Services to the public. If you require Notary Services, please contact a lawyer and/or notary public for these services.

Please also note that the City cannot "notarize" copies of original documents. If the document specifies that it needs to be notarized, you have to contact a lawyer.

Things to know

Do not sign the document in advance. You must sign the document in the presence of the Commissioner.

Read the document in advance. This is extremely important as you will be swearing that the statements in the document are true. When signing under oath, you are swearing as if you are testifying in a court of law that the document contains true statements.

Bring with you everything that you will need, including any letter of instruction from the person or office requesting the sworn statement.

If a sworn statement indicates that there are copies of documents to be attached (eg: exhibits), you must bring the original documents with you, as well as the copies to be attached. If you do not bring in the attachments, the Commissioner cannot administer the oath.

Photo ID

You MUST show valid photo identification. The Commissioner must be satisfied that you are the person who you claim to be and the person named on the document before administering the oath.

You must be 18 years of age or older to take an oath in regards to a document. If a person under 18 is required to take an oath, additional notation will be made on the document.

If a witness is required, you should bring someone who knows you. The witness must NOT be your spouse, your child or another relative. The witness may be required to swear an Affidavit of Witness before a Commissioner that states that he or she saw you sign the document and that you are who you claim to be.

If the document is in a language other than English, the City cannot provide Commissioner Services, unless you bring the translated version of the document with you.

Pension documents from other countries

There are a number of residents of Canada who were born in other countries and are entitled to receive pensions from their country of birth. These pensions require periodic verification that the pensioner is still living. A Commissioner can provide this service.

Passport applications

If you require a sworn statement on an application for a Canadian passport, a Commissioner can administer the oath and complete your statement.

Guarantor

A guarantor, including a lawyer, cannot sign your application unless he or she has known you for a period of at least two years. The Department of Foreign Affairs and International Trade Canada (Passport Canada) will sometimes follow up by telephone with the guarantor to verify the facts in the guarantor's statement, such as eye colour, height, full name, etc.

In lieu of guarantor

The Office of the City Clerk can provide commissioner of oaths services for In Lieu of Guarantor statements for government issued forms, including passport applications.

Services the city does not provide

The City cannot authenticate documents. On the Department of Foreign Affairs and International Trade Canada website, you can find information about authenticating documents. The City cannot provide notarial certificates, certified true copies, or documents specifically requesting a notary public.

The Commissioner cannot provide you with any advice with respect to the documents that you are swearing. You need to read and fully understand the documents yourself.

The Commissioner has the right to refuse to commission documents where there is a possibility that the Commissioner or Notary Public may be required to testify in a court of law.

The City will not process documents relating to Power of Attorney, family law, estates or real estate matters. You need to take these documents to a lawyer for appropriate advice and assistance.

The Commissioner reserves the right to refuse to commission documents for persons who are not capable of understanding them.

Fee for commissioner of oath services

Whether a death is anticipated or unexpected, you will have critical decisions to make during a difficult time. The registration of a death is important since a death certificate will be required when settling an estate.

Death registrations are now managed by the Funeral Homes in Thunder Bay. Here are some Service Ontario resources to support you as you make necessary arrangements:

If you are building a new house or structure on your property that requires a new driveway, or relocating an existing driveway, you will need a driveway permit. Contact the engineering department at 807-625-2266 for more information.

If you wish to create more buildable area within your property by removing or reducing the area of the easement, you need to apply for an Easement Reduction. Reductions will only be granted with the approval of all utility providers.

If you have a portion of a building, retaining wall or other structure that extends onto City property, you will need to complete a Licence of Occupation. Once completed you will need to bring this to the Realty Services Department to process.

Prior to building something on your property that will extend onto City property, you will need to complete a Licence of Occupation - new construction. Once completed you will need to bring this to the Realty Services Department to process.

For all liquor licences in the city, it is important that establishments are in compliance with the fire code. Our Fire Prevention Division is commonly requested to review applications. This will also involve a Fire Code inspection. If you have any questions about obtaining a liquor licence, please call the Fire Prevention Division and the Office of the City Clerk.

The Alcohol and Gaming Commission (AGCO) is responsible for administering the lottery licensing program in the province of Ontario. Municipalities are partners with the AGCO in issuing lottery licences to eligible charitable and religious organizations.

All underground work, which will take place within the Right of Way of all City of Thunder Bay owned property, must first be approved by engineering department staff. When doing underground work, a Utility Location Permit must be obtained from the City of Thunder Bay's Engineering Department.

You need a water service connection for any new house. If you are looking to add a second suite to your home, among other approvals, you may need to upgrade your current service. Please contact our Plumbing Department for more information at 807-625-2203.

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