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Share and Collaborate

Key Features

Share content and collaborate with others using MATLAB®
Drive™ online. Some key features:

You manage sharing by right-clicking a folder on MATLAB
Drive or in MATLAB
Online™ and selecting Share.

Folders can be shared by inviting others to join a folder. Accepting an
invitation is done through MATLAB
Drive online and requires a MathWorks® Account. You cannot accept or decline invitations through
MATLAB
Online.

The owner of (or person creating) a shared folder can set the access level
so that members can either edit files within the folder ('Can Edit') or view
the contents only ('Can View'). The owner can set the access level for each
member individually when inviting members by personal invitation.

When you accept a shared folder invitation, the folder appears in your
MATLAB
Drive and contents sync as changes are made - by any member - to
remain up-to-date.

You can decline invitations or leave shared folders at any time after
accepting an invitation.

MATLAB
Drive Connector syncs the contents of shared folders to your local
drive and makes them appropriately 'Can View' or 'Can Edit', depending on
what access you were given. These files have a SHARED
indicator in MATLAB
Drive Connector Activity.

You cannot edit a SHARED file in a 'Can View' folder
- this is indicated by a padlock symbol .

Invitation Limits

You must have a MathWorks Account to issue invitations. The number of invitations you can
send depends on whether you have an eligible MATLAB license that is current on Software Maintenance Service. Customers
that do not have an eligible license are allowed fewer invitations.

Per folder:

If you have an eligible MATLAB license, you can send up to 1,000 'Can View' personal
invitations and 100 'Can Edit' personal invitations per folder.

If you do not have an eligible MATLAB license, you can send up to 10 'Can View' personal
invitations and 10 'Can Edit' personal invitations per folder.

After you have reached your limit for sent invitations for either 'Can
View' or 'Can Edit' for a particular folder, you cannot invite others to
share that folder with that same access type.

If the limit is reached for 'Can View' invitations for a particular
folder, you cannot create a 'Can View' link nor can you invite others
with 'Can View' access to that folder.

Anyone trying to access - via a public 'Can View' link - a shared
folder that is already shared to the maximum will not be able to access
that folder. If another member leaves the shared folder or declines an
invitation to the share, then additional members can acess the
folder.

Per person:

You can have up to 100 shared folders. This total includes both
folders shared by you (regardless of whether anyone has accepted any
invitations) and folders shared with you (excluding those you haven't
accepted). Sub-folders to a shared folder are not included in this
limit.

You are allowed to have any number of pending invitations sent to you,
but if you already have 100 shared folders, you cannot accept another
invite, nor can you create a new shared folder.

Sharing and Storage Quota

When you accept a shared folder, the total content of that shared folder is
included as part of your total storage allotment, regardless of whether your
access to that shared content is 'Can View' or 'Can Edit'. Any time someone adds
content to that shared folder, the storage is again updated.

If you exceed your storage quota:

Others with 'Can Edit' permission can add content to your shared
folders, but you cannot.

You cannot accept any pending invitations to a shared folder or create
any new invitations or shared links.

Share Folders with Others

To share a folder, go to MATLAB
Drive online or MATLAB
Online, right-click on the folder you want to share, and then click
Share from the context menu. You can choose to share
a folder with select participants and give 'Can View' or 'Can Edit' permission, or
you can create a link providing 'Can View' permission to anyone with access to the
link. You can use both methods with the same folder.

Share Folder by Invitation

For a folder that you have not shared by invitation before,
right-click the folder and select Share > Invite Members.

For a folder that has been shared by invitation before, right-click
the folder and select Share > Manage Members.

Enter the email addresses of the people you want to share this folder
with. You can select to share with 'Can View' or 'Can Edit' permission
for each person individually.

You can enter several addresses at one time using a semi-colon or
comma separator – you can only do this if they all have the same access
level – or you can enter one address at a time.

When you have completed inviting people to the folder, click
Close.

In the following example, the shared folder name is "Class Folder" and it will
be shared with two people, one who can edit folder contents and the other who is
restricted to only view the folder contents.

People you invite to a shared folder in this way will receive an email
invitation. They must accept the invitation to have access to the shared
folder.

When inviting select participants, you can make changes to members at any time
after the initial invite.

Share Folder With View-Only Link

For a folder that you have not shared by link before, right-click the
folder and select Share > Create Link.

For a folder that has been shared by link before, right-click the
folder and select Share > Manage Link.

Click Copy Link to copy the link to the
clipboard.

After you copy the link, click Close.

Make this link available to others; for example, by including it in an
email.

Revoke Invited Shares

You can rescind invitations to a shared folder when you no longer want the
content to be shared.

Right-click the shared folder and select Share > Manage Members.

Next to each member name, click X to delete
shared access.

When you are finished, click Close.

Changing the access of invited members does not change access for people who
joined using a shared link.

Remove Shared Link

To remove access to a shared folder from a view-only link:

Right-click the shared folder and select Share > Manage Link.

Click Delete Link.

Confirm that you want to delete the shared link by clicking
Delete.

When you have finished, click Close.

People who joined using the link will no longer have access to the shared
folder, and anyone who then clicks the link gets an error. Deleting the link
does not cause any change in access for members who received personal
invitations.

Access Folders Shared with You

Invite

When you are personally invited to a shared folder, you will receive an email
invitation, similar to the following:

At the same time, you will see a pending invitation in MATLAB Drive
online.

You can accept the invite through the email or by going directly to MATLAB
Drive online. After you accept the invite, you can view the shared folder in
your MATLAB Drive.

Link

When you are provided with a link to a shared folder, click the link to see
the invitation on MATLAB
Drive online.

When you accept the invitation, the shared folder appears in your
Files.

Shared Folder Operations

Edit Shared Folders

If you have been given 'Can Edit' access to the contents of a shared folder,
you can edit the contents of the files within that folder.

Note that it is possible other participants with edit access are also editing
the same files as you are. However, the most recently saved copy overwrites any
other saved copies.

Move or Rename Shared Folders

You can move or rename shared folders in your MATLAB
Drive, but they are moved or renamed only for you. Anyone else with
access to the shared folder does not see these folder changes. This is true even
for the shared folder owner.

You can move shared folders regardless of whether you have 'Can View' or 'Can
Edit' access.

Note

You can move a shared folder into a non-shared folder. You can also move a
non-shared folder into a shared folder.

However, MATLAB
Drive does not allow moving a shared folder into any sub-directory
location of a different shared folder.

If you try, MATLAB
Drive makes a copy of the moved shared folder in the target shared
folder, with the moved folder adopting the same permission as the target
folder. The original shared folder is then deleted (you can find it in your
Deleted Files). You can restore the deleted shared folder and it will return
to its original state.

Delete Shared Folders

You can delete a top-level shared folder, but the shared folder is deleted
only for you. Anyone else with access to the shared folder does not have the
shared folder deleted on their MATLAB
Drive. If you have 'Can Edit' access, you can delete content inside a
shared folder and that content is moved to Deleted Files for all members with
'Can Edit' access. Members with 'Can View' access do not see shared folder
contents in their Deleted Files.

Permanently Delete behavior is the same as it is for any folder, except
that:

You cannot permanently delete the contents (files and subfolders) of a
shared folder.

When you permanently delete a top-level shared folder, the invitation
is also deleted (if you were not the owner).

These actions do not affect the shared folder of any other members.

Sharing Forward

You can forward 'Can View' links to others, no matter how you gained access to
the link, but you cannot forward personal invitations to shared folders - they
work only for the named participant.

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