Vacation Pay Worksheet

This Worksheet is provided for your information and convenience only. This is not a claim form.
For information on filing a claim, call the Employment Standards Centre at 1-800-531-5551 or visit Ontario.ca/EmploymentStandards

Use this worksheet to calculate the amount of vacation pay your employer may owe you. Please copy and
attach as many worksheets as you need to support your request.

Most employees covered by the Employment Standards Act (ESA) are entitled to a minimum of two weeks of
vacation time and 4% of their total gross wages* as vacation pay for every year that they work. Vacation pay
must be paid before the employee takes the vacation time, subject to certain exceptions:

If the employee and the employer agree in writing it may be paid on each pay day, or

If the employee is paid by direct deposit or the employee does not take vacation in complete weeks,
it may be paid on the pay day for the pay period in which the vacation falls, or

If the employer and employee agree in writing, it may be paid at any other time set out in their
agreement.

If an employee quits or his or her employment is terminated before he or she is able to take the vacation time,
the employee must be paid 4% of the total gross wages earned up to that time, less any vacation pay already
paid.

*Gross wages include regular earned wages before deductions; as well as commissions, bonuses and gifts
that are non-discretionary or that are related to hours of work, production or efficiency; allowances for room
and board; overtime pay; public holiday pay; and termination pay.

If an employee has worked for less than 12 months before employment ended, and the employer did not pay
vacation pay in every pay period, then the employee is owed 4% of his or her total gross wages at the end of
employment.

For more information, call the Employment Standards Information Centre at 1-800-531-5551 or refer to Your Guide to the Employment Standards Act, 2000 "Vacation" chapter on the Ministry of Labour website.

1. Period for which vacation pay claimed Day/Month/Year From:1. Period for which vacation pay claimed Day/Month/Year To:

1. Gross Wages earned during this Pay Period $

1. Total Vacation Pay earned during this Pay Period $

1. Total Vacation Pay paid for this Pay Period $

1. Total Vacation Pay Owing for this Pay Period $

2. Period for which vacation pay claimed Day/Month/Year From:2. Period for which vacation pay claimed Day/Month/Year To:

2. Gross Wages earned during this Pay Period $

2. Total Vacation Pay earned during this Pay Period $

2. Total Vacation Pay paid for this Pay Period $

2. Total Vacation Pay Owing for this Pay Period $

3. Period for which vacation pay claimed Day/Month/Year From:3. Period for which vacation pay claimed Day/Month/Year To:

3. Gross Wages earned during this Pay Period $

3. Total Vacation Pay earned during this Pay Period $

3. Total Vacation Pay paid for this Pay Period $

3. Total Vacation Pay Owing for this Pay Period $

4. Period for which vacation pay claimed Day/Month/Year From:4. Period for which vacation pay claimed Day/Month/Year To:

4. Gross Wages earned during this Pay Period $

4. Total Vacation Pay earned during this Pay Period $

4. Total Vacation Pay paid for this Pay Period $

4. Total Vacation Pay Owing for this Pay Period $

Total Vacation Pay Owed

Total Vacation Pay Owed Total Vacation Pay Owed=1. Total Vacation Pay Owing for this Pay Period + 2. Total Vacation Pay Owing for this Pay Period + 3. Total Vacation Pay Owing for this Pay Period + 4. Total Vacation Pay Owing for this Pay Period + 5. Total Vacation Pay Owing for this Pay Period

Example

An employee started employment on January 1, 2012 at a salary of $800.00 per week, earning a total of $41,600.00 in 2012. He earned two weeks of vacation time for 2012 plus 4% vacation pay on the total gross wages, which equals $1,664.00.

If the employee takes 1 week of vacation with half of the vacation pay in February 2013 and quits on March 31, 2013 the employer still owes the employee $832.00 vacation pay earned in 2012, plus 4% of total gross wages earned between January 1 and March 31, 2013.

From: 1 / January / 2013
To: 31 / March / 2013
(12 weeks regular pay –
January 1 to March 31 is 13
weeks, but one week was
spent on vacation)

$ 9,600.00

$ 384.00

$ 0.00

$ 384.00

From:
To:

$

$

$

$

From:
To:

$

$

$

$

Total Vacation Pay Owed

$ 1,216.00

This information is provided as a public service. Although we endeavour to ensure that the information is as current and accurate as possible, errors do occasionally occur. Therefore, we cannot guarantee the accuracy of the information. Readers should, where possible, verify the information before acting on it.