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QuickBooks enables you to create and print checks for paying bills, payroll or personal use. Most checks only require one signature for authentication, but some need two signatures, usually those more than a certain dollar value. If your company or business requires two signatures on checks, you can add them by manually signing a piece of paper, then importing the signatures into QuickBooks as a graphic file.

1

Sign your name on a blank, white piece of printer paper using a black- or blue-ink pen. Make your signature the same size as when you physically sign a check.

2

Ask the second party to sign his name beneath yours. Leave a small gap between signatures so the names align correctly when imported into a QuickBooks check. Look at the gap between the signature lines on your check to determine how much space to leave between names.

3

Place the signed paper face down on the scanner bed and close the lid. Scan the image to your computer at an 11:3 (11 width and 3 height) aspect ratio. Look for the option to change the aspect ratio in your scanner's Settings menu.

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4

Save the image in an accepted file format, such as JPEG, PNG, BMP or TIFF. Save the image to an easily accessible location, such as the desktop.

6

7

Navigate to the location of the image file containing the signatures. Click the file, then click "Open."

8

Click "OK" in the Signature box, then click "OK" in the Printer Setup box. QuickBooks imports the signatures and adds them to the check. QuickBooks will re-size the signatures to fit within a 2 3/4-inch wide by 3/4-inch tall area on the check.

Tips

If your QuickBooks checks don't have two signature lines, you only need to sign them with one signature.

Importing signatures as an image file only works in QuickBooks 2010 and later versions.

References

Resources

Photo Credits

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About the Author

Melissa King began writing in 2001. She spent three years writing for her local newspaper, "The Colt," writing editorials, news stories, product reviews and entertainment pieces. She is also the owner and operator of Howbert Freelance Writing. King holds an Associate of Arts in communications from Tarrant County College.