Staff
recommends approval of purchase request 42307 to Don Reid Ford for the purchase
of seven 2010 Ford Crown Victoria patrol vehicles for a total cost of
$151,193.00.

Analysis:

The
Fleet Services Division requested the purchase of seven (7) model year 2010
Ford Crown Victoria patrol vehicles as replacements for existing patrol
vehicles. This purchase will cause seven aging vehicles that have higher than
average maintenance and operation costs to be removed from the fleet and
disposed of at auction.

Fleet Services originally budgeted $97,920
for the replacement of unit #426, a semi tractor assigned to the Electric Department.
Fleet will refurbish/rebuild the existing unit for approximately $8,000, in
lieu of purchasing a new truck. This will result in a savings of $89,920 for
this vehicle. Fleet also budgeted $48,640 for the purchase of a new trencher
for the Gas Department replacing unit #568. The Gas Department will continue
to use the trencher they currently have. The Electric Department also has a
newer trencher Gas can borrow, if necessary. Lower actual usage of the truck
and trencher has eliminated the need for their replacement with new equipment.
By refurbishing #426 and deferring the replacement unit #568, Fleet has
identified $138,560 in available funds for this purchase.

Vehicles Being Replaced

Unit No.

Vehicle Year & Model

Current Miles

0830

2003
Ford Crown Victoria

97,130

0854

2003
Ford Crown Victoria

99,935

0859

2002
Ford Crown Victoria

74,815

0882

2002
Ford Crown Victoria

60,972

0883

2002
Ford Crown Victoria

67,883

0885

2002
Ford Crown Victoria

71,205

0886

2002
Ford Crown Victoria

75,671

The
Purchasing Division issued Invitation to Bid 100231 soliciting interested
dealers to provide seven new Ford Crown Victoria patrol vehicles as specified.
Four bid responses were received and are summarized here.

Dealer Name / Location

Unit Price

Unit Price Diff. from Low

Total Price

Don
Reid Ford

Maitland,
FL

$21,599.00

$0.00

$151,193.00

Garber
Ford

Green
Cove Springs, FL

$22,036.00

$437.00

$154,252.00

Bartow
Ford

Bartow,
FL

$22,218.00

$619.00

$155,526.00

Mike
Davidson Ford

Jacksonville,
FL

$23,324.00

$1,725.00

$163,268.00

Options:

1.
Approve the bid award and purchase to Don Reid Ford for a total amount of
$151,193.00; or

2.
Such alternative action as the Commission may deem appropriate

Fiscal
Impact:

As
described in the analysis section, $138,560 is available from re-evaluating
budgeted vehicle purchases. The additional $12,633 will come from savings on
prior budgeted vehicle purchases.