How to introduce yourself

Socially awkward situations are a thing of nightmares for many, but knowing how to introduce yourself confidently can start any interaction in a positive way.

Sure, it sounds like a simple thing - “Don’t I just say my name?” - but there’s a whole host of behaviours that are expected from an introduction. While you want to make yourself known to someone, you also want to know something from them in return. And when it comes to physical contact, which situations require a simple handshake, and when should you offer a hug or a kiss?

First impressions, no matter how much we like to think otherwise, will often have an impact on how we are perceived. Get it right from the introduction and you’ll appear more confident and in control.

How to introduce yourself in person

Introducing yourself to someone new can feel like a big deal, and can even be anxiety-inducing. Mastering the art, though, doesn’t have to bring you out in a hot sweat.

When making an introduction, a simple “Hello, my name is Sarah,” works perfectly well. The other party should then reply with their own name. Be sure to speak clearly, to avoid having to repeat your name.

According to Debrett’s, a UK etiquette coaching company, introductions are usually followed by a handshake. They note: “Offering to shake hands is never rude, whereas not offering your hand may be seen as standoffish.”

Handshakes should be kept simple and brief, and Debrett’s note “Do not indulge in double clasps, exaggerated up and down movements, or reeling the person in and patting their back. Some men do a ‘war dance’ of back and arm patting and bear hugging, but this is just for friends, not on first meeting.”

If in a social situation or with friends or family, a kiss may feel more appropriate. Debrett’s state: “An air kiss, with no contact at all, may seem rude or impersonal, but at least it is not intrusive – it is simply a social kiss, not a sign of affection to a loved one. A very slight contact is best, and no sound effects are needed.”

How to introduce yourself in a speech

When giving a speech or presentation in a professional capacity, introduce yourself by giving your name and short details about your job title and authority.

If you are talking to a room of people it’s probable that some may not have heard your introduction properly, so consider adding it into your presentation or giving handouts.

How to introduce yourself in an email

If you’re emailing someone for the first time, it’s polite to give an introduction.

If you are emailing a generic emailing address rather than a particular recipient, try to find out the correct name of the person you want to talk to; for example if you’re emailing a company with a job application, research the name of your potential boss first.

Your email message should clearly state who you are, why you are writing and what you’re requesting from the reader. Keep your subject line short so that it can be read on one line on a phone.

When address the subject, use "Dear” for formal situations such as applying for a job or writing to someone with more senior status.

Leading with “Hello” and “Hi” are appropriate for more casual situations, but avoid "To whom it may concern" or something equally formal.