Sharing Tasks

Overview

Share a task with users or groups to give them access to that task. Tasks can be automatically shared (for example, if a Folder or Project is shared with a user then all tasks within that Folder/Project are automatically shared with that user as well). However, you can also opt to share a task with a user who does not have access to the Folder or Project which the task lives in.

Please note, this page focuses on how to share information, to learn more about the logic behind how sharing works in Wrike, please visit our help center page on Sharing.

Important Information

Tasks are automatically shared with users when you: assign them to a task, @mention them on the task, or include the task in a Task, Folder, or Project which they have access to.

Share a task with the My Team group to share it with all Regular Users who are part of the subscription.

Sharing gives users access to information, but you can also follow a task to receive notifications related to that task.

You cannot unshare a task from the person who created it.

Share a Task

Open a task. You can do this by selecting a Folder or Project 1 from the left-hand Navigation panel and then clicking a task’s title. 2

Click on the share icon 3 on the right-hand side of the Task View.

In the dropdown which appears, begin typing the name of the user who you would like to share the task with. 4

Select the user from the dropdown menu (when you see their name and profile image appear).

Please note, when you share a task you automatically share all of its subtasks as well.

Unshare a Task

Open a task. You can do this by selecting a Folder or Project 1 from the left-hand Navigation panel and then clicking a task’s title. 2

Click on the share icon 3 on the right-hand side of the Task View. Users who the task is currently shared with appear at the top of the dropdown menu which appears.

Hover over the profile image of the user you would like to stop sharing the task with.

Click the “x” 4 that appears in the upper right-hand corner of their profile image.

Please note, when you unshare a task: the user who you unshare the task from automatically loses access to all of the task’s subtasks as well (unless the subtasks are tagged in another Task, Folder, or Project which the user also has access to).

View Who a Task is Shared With

Open a task. You can do this by selecting a Folder or Project from the left-hand Navigation panel 1 and then clicking a task’s title. 2

Click on the share icon 3 on the right-hand side of the Task View. Users who the task is currently shared with appear at the top of the dropdown menu which appears 4.

More Resources

Join Ask the Expert sessions to learn and, more importantly, ask questions. If you're thinking about sharing these sessions may be helpful for you: