Staff
recommends approval of the resolution authorizing execution of an agreement
with Stately Contractors, Inc. for Horizontal Directional Drilling construction
for $223,000.00.

Analysis:

This
project consists of contractor performance to complete approximately 1,600 feet
of Horizontal Directional Drilling to include installing an 18 inch high
density polyethylene (HDPE) Force Main (FM) under Herlong Park. The new FM
will parallel an existing 10 inch Ductile Iron Pipe
FM which has been in service for a significant period.

This line capacity increase will eliminate an undersized portion
of the East Service Area Force Main and provide the benefits of reducing line
pressures and allow increased pumping efficiency of nine connected lift
stations.

On
February 9, 2009, the Purchasing Division issued Invitation to Bid number 90031
to 23 firms inviting sealed bids from qualified and licensed underground
utility contractors in accordance with specifications for the Force Main HDD
project at Herlong Park.

On
March 12, 2009, the City received sealed bids from six prospective
contractors.

At
the public bid opening, Stately Contractors, Inc. was determined to be the
apparent low bidder. All attendees were advised a responsibly and
responsiveness review would be conducted by the Purchasing Department with a
determination of an anticipated award recommendation to Stately Contractors,
Inc. to follow soon afterward.

Summary
of Bids Received

Contractor
Name

Total Bid Price

Stately
Contractors, Inc. (Bradenton)

$223,000.00

Arrow
Directional Boring

(Coral
Springs)

$269,550.00

Cornerstone
Business (Zephyrhills)

$298,816.00

Utility
Services Authority (Belleville, MI)

$307,780.00

Hewitt Power
& Communications (Okahumpka)

$375,514.98

MacDriller,
Inc

(Clearwater
Beach)

$388,042.87

Options:

1.
Approve execution of the agreement with Stately Contractors, Inc. or

2.
Such alternative action as the Commission may deem appropriate.

Fiscal
Impact:

Funding
is budgeted and available in the account listed below.

Submission
Date and Time: 6/4/2009 8:09 AM____

Department:Water_________________

Prepared
by: Terry Pollard_________

Attachments:
Yes __X__ No ______

Advertised __X__ Not
Required _______

Dates: February 8,
2009____________

Attorney Review : Yes___ No __X__

_________________________________

Revised 6/10/04

Reviewed by: Dept.
Head ________

Finance Dept. _____JB___________

Deputy C.M. ___________________

Submitted
by:

City
Manager ___________________

Account No. 044-4099-535-6310___

Project No. 440002____________

WF No. ____332503/001________

Budget ____$250,000.00________

Available ___$249,717.58________

RESOLUTION
NO._______________

A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT WITH STATELY
CONTRACTORS, INC. TO
PERFORM FORCE MAIN HORIZONTAL DIRECTIONAL DRILLING CONSTRUCTION SERVICES AT
HERLONG PARK; AND PROVIDING AN EFFECTIVE DATE.

BE
IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby
authorized to execute an agreement with STATELY CONTRACTORS, INC. whose address is 6028 33rd Street E., Bradenton, Florida 34203 for Force
Main Horizontal Directional Drilling construction services under Invitation for
Bid 90031.

THAT this resolution
shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of
Leesburg, Florida, at a regular meeting held the _8th____ day of __June_______
2009.