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Village of Coldwater's Financial Records "Unauditable"

Columbus – As a result of inadequate financial records, Auditor of State Dave Yost placed the Village of Coldwater (Mercer County) on the “unauditable” list.

“Poor records lead to poor service for taxpayers,” Auditor Yost said. “Auditable records must be provided to complete the audit and ensure accountability to the citizens of the Village of Coldwater.”

During the course of the regular financial audit of the Village of Coldwater for the period January 1, 2011 through December 31, 2012, the Auditor of State’s office determined that the condition of the village’s financial records were not adequate to complete the audit. In a letter dated September 10, 2013, the Auditor of State’s office provided a list of records required to complete the audit to village officials.

Within 90 days of the date of the letter, the village must revise its financial records and provide the necessary data. Failure to bring records to an auditable condition may result in legal action, including the possibility of the attorney general issuing a subpoena to the finance director/clerk and the village administrator to explain the condition of records. The attorney general may also file suit to compel the fiscal officer and village mayor to prepare and/or produce the required information.

The Auditor of State’s Local Government Section (LGS) is available to village officials to assist in bringing records to an auditable condition. LGS provides a wide variety of services to local governments, including reconstructing financial records and aid in the reconciliation of books.

An entity is removed from the “unauditable” list once the audit is completed and released to the public.

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The Auditor of State’s office, one of five independently elected statewide offices in Ohio, is responsible for auditing more than 5,800 state and local government agencies. Under the direction of Auditor Dave Yost, the office also provides financial services to local governments, investigates and prevents fraud in public agencies and promotes transparency in government.