Topic 9

Email

An Email is an electronic message sent from one computer user to another using a communication device such as a computer, telephone, PDA, etc.

Facilities:

Standard outgoing signature and message

Group email

Using cc and bcc

Attaching files

Address books

Naming email groups and folders

Search

Reply

Forward

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Standard outgoing signature and message

A signature is a text that you set up and appears at the end of your email message and it usually contains your name and contact details. You can have any message you like and some people like to add a question. You give your signature a name so you can reuse it and have a choice.

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Group Email and Cc and Bcc

You can form a group of people from all the people you send emails to. You can then send emails to a particular group of people which saves loads of time.

Cc means Carbon copy where you list the email addresses of people you want to send a copy of the email to after the cc

Bcc means Blind Carbon copy and allows you to send copies of emails to others without them being able to see each other's email addresses.

In business we send emails to people who are actively involved in the subject being discussed

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Attaching files and Address book

Files can be sent with an email and are useful for sending work from school/ college to your home computer. They can attach any type of file and sometimes compress files before sending.

Address books allow you to create a list of contact details. If you want to send an email to someone, you just click on their name and their email address is inserted. Email addresses of people who contact you can be added automatically.

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Advantages and disadvantages of email

Advantages:

Virtually instantaneous- mail is sent immediately

You can attach a copy of the sender's messaeg with your reply so they don't have to look for the original

If you discount the cost of hardware and software the user probably already has then email is virtually free to send