In mid-April 2018, the Ministry of Education issued Capital Plan Instructions, identifying the major capital funding programs, and requirements for the preparation and submission of the 2019/2020 Five-Year Capital Plan.

For capital projects to be
considered as priorities by the Ministry of Education, school districts are
required to have a current Long Range Facilities Plan (LRFP) in place to
support the Capital Plan. The LRFP is to incorporate consideration of
demographic changes, enrolment patterns, residential developments planned in
the community, facility condition, and capacity utilization.

Richard White
Planning Advisory Services Ltd. was engaged to update the School District’s Long Range Facilities Plan
in 2018. A draft of the LRFP was presented before the Capital Planning Committee on May 30, 2018 for review and feedback. Key findings of the LFRP were used to identify project priorities
for the Draft 2019/20 Five-Year Capital Plan intake submission.

The Major Capital Funding Programs include the following:

​Seismic Mitigation Program (SMP)

Expansion Program (EXP)

Replacement Program (REP)

Building Envelope Program (BEP)

​School Enhancement Program (SEP)

Carbon Neutral Capital Program (CNCP)

School Bus Replacement Program (BUS)

Playground Equipment Program (PEP)

The Major Capital Funding Programs for SMP, EXP, REP and BEP require projects to be prioritized based over a five-year budget horizon. The SEP, CNCP, BUS and PEP are annual programs only require funds to be identified for a single budget year.

2019/20 Five-Year Capital Plan & Priorities

The Capital Planning Committee met in May 2018 to review the May 2018 Long Range Facilities Plan, which was used to identify priorities for the Draft 2018/19 Five-Year Capital Plan.

Taking into account the LRFP, as well as the Ministry's emphasis on facilities condition and seismic ratings, the 2019/20 Five-Year Capital Plan identifies the following priorities in the tables below for each Category:

Seismic Mitigation Program (SMP) Projects below are identified by priority per previous Ministry Seismic Assessments. The Argyle and Handsworth seismic replacement projects are no longer included in the Five-Year Capital Plan submission, as project funding agreements are now in place for both projects.

​Project Priority

​Facility Name

​Project Code

​Project Description

​Year

​Project Cost

​1

​Mountainside

​SMP

​H1 - Seismic Upgrade

​1

$ 23,640,448

School Expansion Projects (EXP)

Priority based on Long
Range Facilities Plan and enrolment projections.

Project Priority

Facility Name

Project Code

Project Description

​Years

Project Cost

1

Cloverley Site

EXP

New 60K / 475 Capacity School

​1 - 3

$ 21,645,615

2

Carson Graham

EXP

Expand Capacity by 250

​2 - 4

$ 13,573,971

3

Lynn Valley

EXP

Expand Capacity by 100

​2 - 4

$ 4,360,382

​4

​Westview

​EXP

​Expand Capacity by 125

4 - 6​

​$ 5,450,478

​5

​Queen Mary

​EXP

​Expand Capacity by 100

4 - 6

​$ 4,360,382

​6

​Highlands

​EXP

​Expand Capacity by 75

​5 - 7

​$ 4,360,382

School Replacement Projects (REP)

Priority based on a combination of facility
condition with consideration to future enrolment pressures.

Project Priority

Facility Name

Project Code

Project Description

Years

​Project Cost

1

Queensbury

REP

Replace existing school with new larger 60K / 400 Capacity School

2 - 4

​$20,693,171

2

Larson

REP

Replace existing school with new larger 60K / 475 Capacity School

2 - 4

​$22,625,802

3

Ross Road

REP

Replace existing school with new larger 60K / 475 Capacity School

2 - 4

​$22,459,455

4

Brooksbank

REP

Replace existing school with new larger 60K / 425 Capacity School

4 - 6

$21,782,285​

5

Seymour Heights / Blueridge

REP

Replace existing school with new larger 60K / 475 Capacity School

6 - 9

​TBD

​6

​Lynnmour

​REP

Replace existing school with new larger 60K / 400 Capacity School​

​6 - 9

​TBD

Building
Envelope Program (BEP)

This funding is subject to
schools identified through a risk assessment report facilitated by BC Housing.
The Ministry has advised that only Dorothy Lynas Elementary was eligible for
consideration under the program, and they have advised to carry a project
budget of $277,000.00. We have prioritized this item for the 2018/19 fiscal
year.

School Enhancement Program (SEP)

Project call is for the
2018/19 year, and limited to five priorities. SEP projects are investments that
will contribute to the safety and function of the school and will extend the
life of the existing asset. Projects and priorities are identified with the use
of the Ministry’s Capital Asset Management System, consulting reports, and
Facilities staff input.

Project Priority

Facility Name

Project Code

Project Description

Project Cost

1

Seymour Heights

SEP

Replace gas fired unit ventilation units which are at end of life with hydronic ventilators

$277,500

2

Upper Lynn

SEP

HVAC renewal and installation of classroom ventilation equipment

$634,476

3

Capilano / Windsor

SEP

Gym flooring renewal to address end of life replacement

$333,000

4

Windsor

SEP

Lighting retrofit of school including existing and emergency lighting

$528,915

5

Sherwood Park

SEP

Replace north wing exterior envelope, windows, and roof

$444,000

Carbon
Neutral Capital Program (CNCP)

Project
call is for 2019/20 year only, and limited to three priorities. Projects must
contribute to measurable emissions reductions, operational cost savings, align
with the capital asset management systems, equipment renewal period and LRFP.

Project Priority

​Facility Name

Project Code

Project Description

Project Cost

1

​Capilano

CNCP

Replacement of one low efficiency boiler in each mechanical room with two individual high efficiency boilers, pumps, and DDC controls

$ 290,000

2

​Cleveland

CNCP

Replacement of the existing low efficiency boilers, with 2 high efficiency boilers, pumps, and DDC controls

Funding eligibility is
based on school bus age, mileage, safety and mechanical issues. Although no
buses in the School District meet these requirements, we have been encouraged
to apply for funding by the Ministry, and have included a request to replace an
existing 10-year-old bus.

Playground Equipment Program (PEP)

The Ministry's funding eligibility is based on new or replacement playground equipment. Prioritization is given to schools that do not currently have playground equipment, and where students do not have easy access to nearby playground equipment. School Districts may submit three prioritized requests for consideration. Funding options are available for either standard playground equipment $90,000, or universally accessible playground equipment $105,000.

The requests below are prioritized based on requests from schools and Facilities staff assessment of existing equipment age and condition.

​Project Priority

​Facility Name

​Number of Existing Playgrounds

​Project Rationale

​Type of Equipment Request

​1

​Larson

2​

​Larson Elementary serves as a walkable hub for a diverse community bounded by several busy roads, limiting access to other local amenities. The school has 4 portables on site to meet enrollment needs and the two existing playgrounds are insufficient relative to the school population.

​Universally Accessible Playground Equipment

​2

​Sherwood Park

​2

​Sherwood Park Elementary has a large, diverse, and growing student population. The existing playground equipment does not fully support the current school population. The quantity and diversity of existing equipment limits availability and options for play.

​Universally Accessible Playground Equipment

​3

​Braemar

​2

​Braemar Elementary's existing playground equipment does not fully support the current school's large population. Existing equipment lacks diversity, and ground oriented options for play, resulting in cramped, non-inclusive play spaces.

​​Universally Accessible Playground Equipment

Capital Planning Timelines

Capital Planning
timelines for the coming year are provided in the table below.

Capital Planning Timelines ​

June 19, 2018

Presentation at Public Board Meeting of DRAFT 2018/19 Five-Year Capital Plan priorities and timelines for Board consideration and adoption.

June 30, 2018

Due date for boards of education to submit 2019/20 Five-Year Capital Plan to Ministry complete with Board Resolution adopting the plan.