Data and Technology:

The State of Minnesota provides a variety of electronic tools for employees whose job performance requires or would be enhanced by the use of its technology. The policy governs access to and the appropriate use of State-provided electronic tools and technology at all times, including both work and non-work time, by State employees in the executive branch, consultants, and contractors.

The State of Minnesota provides a variety of electronic tools for employees whose job performance requires or would be enhanced by their use. Mobile devices and their service agreements are provided for official state business use and are made available to employees in positions where the associated benefits justify the additional operating costs.

Use of mobile devices for business purposes is at the discretion of each state agency. Participating state agencies shall review and assign mobile devices and services consistent with their internal procedures and the policy and procedures herein.

To ensure that Not Public data contained within Human Resource systems are accessible only to persons within the State agency whose work assignment and job duties reasonably require access to the data.

Drug, Alcohol, Tobacco Use:

No employee shall report to work under the influence of alcohol, marijuana, controlled substances, or other drugs which affect his or her alertness, coordination, reaction, response, judgement, decision-making, or safety.

There is no smoking allowed in state buildings, loading docks, handicap access ramps, or at front entrances of buildings. Smoking includes lighted cigarettes, cigars, pipes, or any other lighted smoking materials.

Safety in the Workplace:

The State of Minnesota is committed to providing a positive environment in which all staff, members of the public and others doing business with the state are treated with professionalism and respect. Training on this policy is available through the Learning Management component in Employee Self Service.

Discriminatory harassment is behavior based on protected class status that is unwelcome, personally offensive, insulting, or demeaning, and that unreasonably interferes with an individual's work performance or creates an intimidating, hostile, or offensive work environment. It is the policy of the Minnesota Department of Administration to maintain a work environment free from discriminatory harassment based on race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age.

Sexual harassment of any employee or third party in the workplace or public service environment, or which affects the workplace or public service environment, is strictly prohibited. Sexual harassment under this policy is any conduct or communication of a sexual nature which is unwelcome. The victim, as well as the harasser, can be of any gender. The victim does not have to be of the opposite sex as the harasser.

Ethical Behavior of State Employees:

All executive branch state employees are covered by the provisions of Minnesota Statute 43A.38 regarding acceptance of gifts and favors; use of confidential information; use of state property; and conflicts of interest.

Disabilities/Medical Leave:

State agencies must comply with all state and federal laws that prohibit discrimination against qualified individuals with disabilities in all employment practices. All state agencies must provide reasonable accommodations to qualified applicants and employees with disabilities unless to do so would cause an undue hardship or pose a direct threat.

Provides guidelines to agencies on implementation of the federal Family Medical Leave Act of 1993 and the regulations thereunder. State agencies will endeavor to balance the demands of the workplace with the needs of families in a manner that accommodates both the legitimate interests of the State and those of its employees and employees' families.