Split PST File in Outlook 2016, 2013, 2010, 2007 Manually

Pooja Awana
Updated On - 07 May 2019

When the size of the PST file exceeds the maximum file size limit, it could push you towards unfavorable situations of data loss and broken data items. The more a PST grows in size, the more it becomes a major reason of concern for Outlook users. So, you must adopt some methods to maintain Outlook PST file’s size and control your system from running out of space. Nowadays, PST files are more vulnerable to corruption as they run in Unicode format and large PST size also degrades the performance of Outlook.

Therefore, we have suggested possible workarounds for splitting large PST file into several small PST files. The methods are universally applicable to all version of Outlook 2016, 2013, 2010, and 2007 mailboxes.

Why You Need Splitting Large PST File?

There are different reasons for splitting large PST files, some of the common reasons are mentioned below:

Due to the huge size of the PST file size, the performance and speed of MS Outlook starts to slow down.

Users are denied storing data items to the folders of PST file if the PST file is out of space or it is left with very limited storage space.

A large PST file when exceeds its permissible limit makes the data of PST file inaccessible for users.

Manual Techniques to Split Oversized PST File

There is no inbuilt tool offered by MS Outlook for splitting large-sized PST files. Therefore, we found workaround methods that can be performed manually to resolve the issue of splitting PST files in Outlook 2016, 2013, 2010 and 2007.

Method 3: Use Archive Wizard for Reducing PST File Size

Step 2: Select a folder to Archive, choose a date to Archive older items and click Browse to save the Archive file to the desired location.

With the help of this technique, you can reduce the size of PST file and save older data items to the desired location one by one within Outlook and use them when required.

Limitations of Using Manual Techniques for Splitting PST File:

The manual methods mentioned above to perform splitting of large PST files have different limitations for the users of Microsoft Outlook.

The process is time-consuming and lengthy to perform.

Data security and integrity is not guaranteed.

Chances of data loss are high.

You cannot rely on the techniques blindly to split PST file.

Required skilled technical expertise to

Best Technique to Split PST File without Outlook:

The manual techniques to split large size PST files works efficiently and helps to avoid corruption and error issues. But, if you are looking for a solution that performs quickly and does not require the installation of Outlook on your system for splitting PST files, a third-party tool is the best fit. There are many tools that are available in the market, but the one that is recommended trusted by IT experts for PST split procedure conveniently is Kernel for PST Split.

This utility is your one-stop solution for splitting PST files with 100% accuracy and without worrying about data loss. You can easily use the tool to split Outlook data items such as emails, contacts, calendars, tasks, etc.

Follow the steps given below to split a bulky PST file:

Open Kernel for PST Split.

Click Browse to select the PST data file you want to split and click Next.

Note: If the PST is secured with a password, checkmark the File is password protected option and input password in the same window.

Once the PST is loaded, you’ll see all the mailbox folders in the left side of the window.Select the Split PST file based on date option and click Next.

Note: For demonstration purpose, we’ve selected Split PST file based on date option; you can select any option as per your preference.

Once you have selected the split option, you can define the parameters to split the file; click Next.

Note: You can define a date range manually as well.

Now, browse for file-save location, and click Ok.

Wait for the splitting and saving to complete.

Note: In case if you wish to make some changes, click Stop.

When splitting and saving is complete, click Finish.

You’ve split the PST file into same size proportions as per the setting in Step-3 & 4.

Final Words:

As we mentioned, there are multiple techniques to split oversized PST files in MS Outlook that cross permissible storage limits or that are about to reach maximum storage size limits. Therefore, for your comfort and convenience, we have mentioned both manual and automated techniques. As you can see manual methods are not direct methods to split PST files, they are just temporary workarounds, whereas the professional tool method is the best option to split PST file hassle-free.