Group (combine) multiple payroll liabilities to the same vendor

If multiple scheduled payments set up for non-tax, or custom payroll tax liabilities have the same vendor and the same account number, you can group any accrued liabilities on the same payment when you create the liability check. Why combine payroll liabilities on the same check?

To combine multiple liabilities on the same liability check:

The scheduled payments must be set up as a non-tax (such as a 401(k) or health insurance), or a custom tax (such as a local or a county tax).

The scheduled payments must be assigned the same vendor and account number.

The combined accrual period (date range) for grouped payments cannot span multiple years.

Important: If you want to group payroll tax liabilities to a tax agency on one liability check, you can create a custom (unscheduled) payroll tax payment. For information about which payroll taxes can be paid together, contact the agency. You cannot customize a scheduled tax payment that is set up for e-pay in QuickBooks.

In the Pay Scheduled Liabilities section, select all of the scheduled payments that you want to pay.

Click View/Pay.

Navigate to the scheduled payments that are set up with the same account number and vendor, and include liabilities accrued in a single calendar year. These payments will be grouped together on the same liability payment.

The vendor name (payee) that is assigned to these scheduled payments in QuickBooks.

The account number that identifies your company or organization to the agency.

The combined accrual period for the payments. For example, if one payment is set up with a quarterly payment frequency with an accrual period is 01/01/08 - 03/31/08 and the second payment is set up with a monthly payment frequency with an accrual period of 03/01/08 - 03/31/08, then the Period field on the Liability Payment window displays 01/01/08 - 03/31/08.

Each payroll item and the accrued amount. Note that a payroll item may include liability amounts from more than one accrual period.