Case Study

Fundación Séneca

AuraPortal has provided all the necessary tools to apply a complete and integral management without using any programming. It has proved the ultimate tool to achieve excellence, quality and effectiveness in the foundation’s processes.

About Fundación Séneca & the Project

The notification management and payment procedure developed with AuraPortal BPM suite allows the automated processing of record support and monitoring as well as a documentary trace.

The Challenge

Until 2010, after seven years of using a system called EIS software, most procedures were performed manually, not automatically. There was no control over our records and document management was not integrated. Any additional documentation had to be handed in in person and obtaining information was complicated due to the variety of applications it could be obtained from. Far too much paper documentation was generated.

The Solution

In 2007, as part of its commitment to excellence and continuous improvement of organizational processes, Fundación Séneca began an assessment of several BPM suites.

Tracking

Full record tracking.

Solution to the document management problem

Administrative efficiency in line with the Public Administration paperless policy.

Integration

Easy integration with other applications.

Real-time data

Ability to obtain data in real time.

Great Results

So far, Fundación Séneca has implemented more than fifteen processes which handle all management, from the administrative documentation register right through to full record tracking.

"The parameterization was laborious, but thanks to AuraPortal’s great versatility and the excellent customer-supplier feedback, the project was a big success. All members of the foundation have noticed an improvement in the processes, which result in greater efficiency. Documents are generated automatically and the status of the foundation and all of the areas involved are known in real time.”

Juan J. Fuentes Monserrate, IT Manager at Fundación Séneca

“In our case, with AuraPortal not only have we solved our main challenge of integrating the accounting application, which was based on an outdated and difficult to use system, we have actually managed to model a large part of this application (the model is in continuous development until we have incorporated all the functionalities), without needing a single line of programming code."

Juan J. Fuentes Monserrate, IT Manager at Fundación Séneca

Superior Results

Integration of all programs0%

improvement in Internal communication 0%

Improvement in analytical capacity0%

Interesting facts about Fundación Séneca

Fundación Séneca, Science and Technology Agency in the Murcia Region of Spain, belongs to the regional public sector and was created in 1996 to cooperate in the development and implementation of programs promoting research in the Murcia Region, as well as to help develop the capabilities of its science, technology and innovation systems.

20

Years of experience

Created in 1996 to cooperate in the development and implementation of programs promoting research in the Murcia Region of Spain.

50

Running processes

To date, Fundación Séneca has implemented more than fifteen processes which handle all management, from the registration of administrative documentation right through to full record tracking.

4511000

2016 research budget

Budget designated to young researchers, international research cooperation, scientific and technological development, etc.

2200

International research articles published

This means a 3,27% of the whole national percentage.

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