Regular Meeting of the HACEP Board of Commissioners

25 June 2014, 5:30pm
– 9:00pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

PUBLIC NOTICE OF A REGULAR BOARD MEETING TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, JUNE 25, 2014 COMMENCING AT 5:30 P.M.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8. PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR MULTIPLE LEGAL SERVICES CONTRACTS. THIS IS FOR A ONE YEAR EXTENSION. THESE CONTRACTS WERE PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.THE RECOMMENDATION IS AS FOLLOWS:

Department:

Executive

Award to:

Mendel ∙ Blumenfeld LLP

Contract No EX 14-C-0002

Kemp Smith LLP

Contract No. EX 14-C-0003

McKamie, Krueger & Knight LLP

Contract No. EX 14-C-0005

Coats Rose

Contract No. EX 14-C-0006

Gordon, Davis, Johnson & Shane, PC

Contract No. EX 14-C-0007

Hawkins, Delafield & Wood LLP

Contract No. EX 14-C-0008

Total Award:

$500,000 est. (Combined)

Funding Source:

COCC

Procurement Type:

Request For Proposal (RFP)

Contract Term:

Renewal

B. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR COPIERS AGENCY-WIDE CONTRACT NO. CC 14-C-0011. THIS IS A SECOND AND FINAL RENEWAL.THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department:

Procurement

Award to:

Xerox Corporation

$98,787.96 est.

Funding Source:

All Departments

Procurement Type:

Request for Proposal (RFP)

Contract Term:

Renewal

REGULAR AGENDA

9. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR POSTAGE FOR HACEP PRINT. THIS IS A SINGLE SOURCE PURCHASE. THE RECOMMENDATION IS AS FOLLOWS:

Department:

Procurement

Award to:

Purchase Power (Pitney Bowes)

For Print Shop

$63,688 est.

Funding Source:

COCC

Procurement Type:

Single Source

Contract Term:

Purchase

10. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR RENTAL ASSISTANCE DEMONSTRATION (RAD) PROJECT MANAGEMENT SERVICES EX 14-R-0011. THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS: (TABLED FROM MAY 28, 2014)

Department:

Executive

Award to:

ECM International, Inc.

$100,000 est.

Funding Source:

CFP

Procurement Type:

Request for Proposal (RFP)

Contract Term:

New

11. DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SIGN AN INTERLOCAL COOPERATION AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS AND THE CITY OF EL PASO POLICE DEPARTMENT WHICH WILL PROVIDE FOR THE USE OF OFF-DUTY POLICE OFFICERS AND OTHER IN KIND SERVICES.

12. SECRETARY’S REPORT.

IBI ACQUISITION.

RAD UPDATE.

AUDIT OF SHELTER PLUS CARE PROGRAM.

LAUNCH OF NEW HACEP WEBSITE.

CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR APRIL 2014.

STATEMENT OF CHANGES IN NET ASSETS FOR APRIL 2014.

HACEP NEWS ARTICLES/EVENTS.

13. THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING. SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.