Cookie and Privacy Policy

Introduction

This policy covers the data collected by the Portishead Yacht and Sailing Club (PYSC), how it is used, how it is protected, and the users’ ability to control the collection and use of their personal data.

PYSC is a membership organization run for the benefit of its members and affiliated with the RYA.

What Information PYSC Collects

SiteVisibility collects anonymous information about the visitors to our website for analytics purposes, and personal information from those users who race at the club.

The information collected from visitors to the website is anonymous and is used for tracking purposes to determine, for example, the number of pages visited in the session, the length of time spent on each page, and the frequency of visits to the website.

Once a member participates in a competition any data coming from that race will be recorded and kept in our database.

How PYSC Uses the Collected Information

The information collected anonymously for the purposes of Google Analytics enables the PYSC to improve the user experience and better understand its users. The information we collect is used to generate reports to make the site more user friendly and to determine which types of content are most appealing for our users.

Will The PYSC Contact You?

PYSC will send you a weekly newsletter and also inform you of upcoming duties.

Sharing Your Information

We will not sell your information, trade it with any other company, or use it for any other purpose other than to communicate to you about PYSC activities.

How Long Will We Keep Your Data

We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with the company. PYSC will keep your data in the database unless you request otherwise.

Can You Make a Request For the Data the Company Holds About You?

If you would like to know what information the company holds about you, you can make a request to webmaster@pysc.org.uk to have the information shared with you.

Cookies

In May 2011, the UK Government passed new legislation is regards to the use of Cookies. The following section explains what cookies are, which ones are collected by PYSC and how they are used on PYSC's website.

How We Collect Information

Cookies are small text files that are placed on your computer by the websites that you visit. They are commonly used in order to make websites work by tracking goods that you have placed in a basket, or work more efficiently by remembering your login details, as well as to provide information about the sites usage to the owners of the site.

Types of Cookies

There are three types of cookies dropped and collected by websites. With some exceptions (i.e. websites that fundamentally require cookies in order for website functionality – see below) from 26th May 2012, all cookies must be consented to by a site’s users.

Cookie Type

Description

Moderately intrusive

Embedded third-party content and social

media-plugins

Advertising campaign optimisation

Minimally intrusive

Web analytics / metrics

Personalised content / interface

Necessary for Website Functionality

(Exempt from changes to privacy regulations)

Stop multiple form submissions

Load balancing

Transaction specific

PYSC collects the following anonymous cookies for tracking purposes.

Name

Description

Expiration

__utma

This cookie is typically written to the browser upon the first visit to your site from that web browser. If the cookie has been deleted by the browser operator, and the browser subsequently visits your site, a new __utma cookie is written with a different unique ID. This cookie is used to determine unique visitors to your site and it is updated with each page view. Additionally, this cookie is provided with a unique ID that Google Analytics uses to ensure both the validity and accessibility of the cookie as an extra security measure.

2 years from set/update.

__utmb

This cookie is used to establish and continue a user session with your site. When a user views a page on your site, the Google Analytics code attempts to update this cookie. If it does not find the cookie, a new one is written and a new session is established. Each time a user visits a different page on your site, this cookie is updated to expire in 30 minutes, thus continuing a single session for as long as user activity continues within 30-minute intervals. This cookie expires when a user pauses on a page on your site for longer than 30 minutes. You can modify the default length of a user session with the _setSessionCookieTimeout() method.

30 minutes from set/update.

__utmc

This cookie is no longer used by the ga.js tracking code to determine session status.Historically, this cookie operated in conjunction with the __utmb cookie to determine whether or not to establish a new session for the user. For backwards compatibility purposes with sites still using the urchin.js tracking code, this cookie will continue to be written and will expire when the user exits the browser. However, if you are debugging your site tracking and you use the ga.js tracking code, you should not interpret the existence of this cookie in relation to a new or expired session.

Not set.

__utmz

This cookie stores the type of referral used by the visitor to reach your site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within your own site. The cookie is updated with each page view to your site.

6 months from set/update.

Prohibiting the Collection of Cookies

If you would like to prevent SiteVisibility from collecting cookies when you visit our site, please update your privacy settings in your browser. You can control the kinds of cookies you accept there.