Contact Information

The Virginia Symphony League Papers

Historical Sketch

The purpose of the Virginia Symphony League is to support and promote the Virginia Symphony through fund-raising and such other endeavors as it may deem appropriate or as may be appointed to it by the Virginia Symphony Chairman or Board of Directors. The Virginia Symphony League functions as a standing committee of the Virginia Symphony.

Series I: Administrative. This series contains administrative materials of the Virginia Symphony League. Included are by-laws; descriptions of responsibilities for board members and committee chairs; meeting procedures; stationary orders; League history, and schedules. Material in this series is dated alphabetically, as many of the materials are undated.

Series II: Board of Directors. This series contains membership rosters for the Virginia Symphony League Board of Directors. Materials date from 1985 to 2001, and are arranged chronologically.

Series III: Committees. This series contains materials related to Virginia Symphony League committees. Included are the After Concert Party Committee; the Boutique Committee; the Nominating Committee; and the Raffle Committee. Materials date from 1982 to 2006. They are arranged alphabetically by committee name.

Sub-series IV: Correspondence. This series contains correspondence of the Virginia Symphony League, including letters from the Virginia Symphony Orchestra Executive Directors. Material dates from 1997-2005, and is arranged chronologically.

Series V: Financial. This series contains financial information for the Virginia Symphony League. Included are audits, budgets, cash receipts and disbursements, donation information, financial statements, reports, tax exemption information; and other related financial records. Materials date from 1980 to 2002. They are arranged alphabetically by topic and then chronologically.

Series VI: Fundraisers. This series contains materials related to Virginia Symphony League fundraisers. Included are materials on auctions, benefits, the Boutique, the annual car raffle, fashion shows, marathons, and pledge campaigns. Materials date from 1981 to 2004. They are arranged alphabetically by type or name of fundraiser and then chronologically.

Series VII: Meetings. This series contains agendas, minutes, and schedules for Virginia Symphony League annual meetings, board of directors meetings, general membership meetings, and strategic planning meetings. Materials date from 1986-2005. They are arranged alphabetically by type of meeting and then chronologically.

Series VIII: Membership. This series contains membership rosters, directories, and contact information changes. Material is arranged chronologically and dates from 1982 to 2005.

Series IX: Miscellaneous Events. This series contains information on other events of the Virginia Symphony League that weren’t necessarily fundraisers. Material dates from 1982 to 2002. Material is arranged alphabetically.

Series X: Miscellaneous. This series contains miscellaneous materials related to the Virginia Symphony League that didn’t fit well into other sub-series. Material dates from 1982 to 2004. Material is arranged alphabetically.

Series XI: Newsletters. This series contains newsletters of the Virginia Symphony League. Material is arranged chronologically and dates from 1979 to 2005.

Series XII: Publicity. This series includes advertisements, news clippings, flyers, pamphlets, press releases, and other related items. Material dates from 1992 to 2005. Material is arranged alphabetically.

Series XIII: Reports. This series includes annual reports, membership reports, New Dimension reports, Virginia Symphony League Reports to the Virginia Symphony Board, and volunteer reports. Materials date from 1984 to 2002. Material is arranged alphabetically by type of report and then chronologically.

Provenance

A gift from various members of the Virginia Symphony community from 2004 to 2007.

Access

Open to researchers without restrictions. Questions on literary property
rights should be directed to the Special Collections Librarian.

Size

6 Hollinger document cases and 5 archival binders.

Collection Number

MG 81-C

Container Listing

Box 1

Series I: Administrative

1. By-Laws

2. Duties and Responsibilities of Board Members and Committee Chairs

3. Meeting Procedures

4. Stationary Printing Orders

5. Virginia Symphony League History

6. Virginia Symphony Operations Manual, June 1996

7. Virginia Symphony League Schedule 2001-2002

8. Volunteers

Series II: Board of Directors

9. Board of Directors Membership Lists, 1985-1986

10. Board of Directors Membership Lists, 1986-1987

11. Board of Directors Membership Lists, 1987-1988

12. Board of Directors Membership Lists, 1989-1990

13. Board of Directors Membership Lists, 1990-1991

14. Board of Directors Membership Lists, 1991-1992

15. Board of Directors Membership Lists, 1992-1993

16. Board of Directors Membership Lists, 1995-1997

17. Board of Directors Membership Lists, 1997-1999

18. Board of Directors Membership Lists, 1999-2000

19. Board of Directors Membership Lists, 2000-2001

Series III: Committees

20. After Concert Party Committee 1982-1984

21. Boutique Committee 1990-1991

22. Nominating Committee 1999-2006

23. Raffle Committee 2000

24. Strategic Planning Committee 1998-99

Series IV: Correspondence

25. Correspondence 1997

26. Correspondence 1998

27. Correspondence 2000-2001

28. Correspondence 2001-2003

29. Correspondence 2005

30. Letter from David Gaylin, Executive Director, October 10, 2001

31. Open Letter to the Virginia Symphony League from John R. Morison, Executive Director 2003-2004

Series V: Financial

32. Annual Funding Campaign 1985-1986

33. Annual Fund Pledges 1996

34. Auction Fundraisers Budget 1993-1994

35. Audit FY 1991-1992

36. Audit FY 1992-1993

37. Audit FY 1993-1994

38. Budget 1981-1982

39. Budget 1982-1983

40. Budget 1983-1984

41. Budget 1984-1985

42. Budget 2005-2006

43. Cash Receipts & Disbursements July 1991-June 1992

44. Cash Receipts & Disbursements July 1992-June 1993

45. Cash Receipts & Disbursements July 1993-June 1994

46. Cash Receipts & Disbursements July 1994-June 1995

47. Cash Receipts & Disbursements July 1997-June 1998

48. Cash Receipts & Disbursements July 1998-December 1998

49. Cash Receipts & Disbursements July 1999-November 1999

50. Cash Receipts & Disbursements July 2000-August 2000

51. Cash Receipts & Disbursements July 2001-June 2002

Box 2

1. Donations 1999

2. Finances 1995

3. Financial Statements July 1994-June 1995

4. Fundraising Budgets and Profits 1992-2001

5. Life Member Policy Endowment

6. Membership Receipts 1987

7. Membership Receipts 1988-1989

8. Membership Receipts 1990-1991

9. Proposed Budget 1985-1986

10. Proposed Budget 1987-1988

11. Proposed Budget 1992-1993

12. Proposed Budget 1993-1994

13. Proposed Budget 1994-1995

14. Proposed Budget 2000-2001

15. Report of Financial Secretary

16. Tax Exempt Certification 1980-2002

17. Treasurer Reports 1983-1985

18. Treasurers Report 1989-1990

19. Season Sales Report 1986-1987

20. Virginia Symphony Foundation Letter – Sept. 29, 1993

Series VI: Fund Raisers

21. Auction – June 8, 1991

22. Auction – June 13, 1992

23. Auction – June 19, 1993

24. Auction – June 17, 1995

25. Auction -- February 9, 1997 --Winners /Musicale Invitations

26. Benefit – 2nd Annual End of Season Luncheon to Benefit the Artistic Excellence Fund [n.d.]