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FAC Annual Conference - New Registration and Hotel Room Process

The countdown is on! Registration for the 2015 FAC Annual Conference and Exposition opens on April 6th with a new process for registering for the conference and for booking your hotel room. Under the new FAC hotel room booking process, all housing information will be sent to registrants AFTER we have received your PAID registration for the FAC Conference.

In recent years, FAC has experienced a troubling trend with its room block at conference hotel. Individuals will book rooms for the entire length of the conference, making it appear as if the room block is selling out and FAC is meeting its financial commitments to the hotel. These individuals will hold onto these rooms past the cut-off date, causing some attendees to make reservations at other hotels as the block appears to be sold out.

However, within a couple weeks of the conference, these individuals start changing their minds and shorten the length of their stay or cancel rooms altogether. Suddenly, FAC is facing penalty charges with the hotel because the number of reserved rooms in the block has been drastically reduced. This has resulted in two instances where FAC was faced with several thousand dollars in penalties from the hotel. Luckily, we were able to have these fees waived, but it could have been financially devastating to the association.

Due to these recent experiences, FAC has decided to try this new process. This new process ensures that our hotel room block remains available for paid conference registrants and will hopefully prevent the block from selling out so quickly.

Once your conference registration has been paid, then you will be sent hotel information via email that will instruct you on how to book your room. If you register online, but choose to mail in your check, you will not receive your housing information until your check has been received in the office and your registration has been paid in full.

There is a monitoring system in place at the hotel to ensure that ONLY registered conference attendees, exhibitors and sponsors can book rooms.

Conference registration will open on April 6th. The earlier you register, the better your chances are of securing a room at the host hotel. However, we do not know the exact date on which the hotel block will sell out and are unable to guarantee reservations for anyone, so please REGISTER EARLY. You will also receive the early bird registration rate as long as you register before May 8.