Onboarding Software and Its Impact on Training in Your Organization

How your company chooses to introduce new hires can make or break their ability to become strong, successful employees in the workforce. After talent has been acquired and is ready to join the company, the time and financial investment within them is already substantial, so training must be quick, accurate and effective.

In an ideal business world, a new employee will show up on their first day with a bank of knowledge regarding not only the company itself, but its brand, the requirements of their role and the ins and outs of a training program that is engineered to guide them into their new position. Previously, many companies expected their HR or training divisions to be able to wave a magic wand over new hires and produce seasoned pros, but seen as no training fairy exists, experts are turning to onboarding software instead.

Employee onboarding software can massively reduce the HR workload when it comes to training, from making expectations clear and exhibiting company culture to translating business objectives. Template tools within the onboarding system mean the many forms that new hires were often forced to sit through are replaced with an easy, simple online process when it comes to the gathering of information, and can be used by companies who require new hires to go through training exams, producing smooth and straightforward results that can be turned into communal reports with the hiring team or other departments through file sharing and storage.

In this sense, our software out performs typical document systems or HR onboarding programs that are fully integrated, as they are often too clunky or complex for new hires to navigate, and HR’s mission should remain to be making an employee’s training transition as easy as possible.

Onboarding programs are designed to meet the needs of governmental regulations, and can highlight errors and mistakes to the user, massively reducing the eventuality that the training department will need to go over the legal side with new hires, and acting as clear and easy to find evidence that the organization is working in accordance with the lawful requirements of their location.

Every minute a new hire spends trying to wade through unnecessary computer jargon cuts into their training efforts, and this initial period is crucial for planting the seed of the brand image within the mind of an employee. That first impression can define how they slot into your organization, and HR should consider how their current process can effect this. Onboarding software makes it easy to put together the specifics of your company culture, a centralized system of information which new hires can access if they are ever uncertain of the specifics of their new employer.

Paperwork completed through onboarding software will always remain instantly reachable to the training and/or HR department through synchronized programs, improving the process of probationary period training assessments of new employees. This data will also remain secure, and will only be available to those who have been granted access, this allows for a confidential training system where all new hires and their employers can be comfortable in the knowledge their personal information is guarded.

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About Charity Lund

Charity Lund is an advisor for 321Forms' marketing, sales, and client services efforts, making them more visible to the human resources community, and helping the HR community gain better access to the resources 321Forms' onboarding software has to offer.