Our Volunteer Board of Directors

Part of being a Licensed, Not-for-Profit Enhanced Nursery School is being overseen by a volunteer Board of Directors, which consists of parents, members of the community, and our School’s Executive Director.

Our School has been fortunate to have had many talented, committed, and dedicated parents and community members through the years who have held positions on our Board. These Board Members are responsible for hiring the School’s Director, and working in conjunction with the School’s Executive Director as they operate our School.

Our Board of Directors meets one evening per month, the dates of which are to be determined at the start of the school year. Our Monthly Board Meetings are open to any families that wish to attend; the dates of the meetings are posted on our Parent Information Board.

Only Board Members are able to vote at a regular meeting, but anyone is welcome to attend to offer feedback, suggestions, or request a topic be added to the agenda.

Please Note: as per Manitoba Licensing Regulations, visitors will be asked to step out of the meeting for discussions of a confidential nature.

2017-2018 Board Positions

PRESIDENT

The President will chair all meetings, including the Annual General Meeting (AGM), facilitate discussion and follow up with Board members to ensure all duties are being performed in the given timelines. The President prepares the Agenda for all meetings (including the AGM), in consultation with the Director, and circulates all pertinent documentation for review to Board Members prior to meetings, and ensures quorum is being met prior to meeting date. The President represents the Board to outside parties when required, and performs duties as a member of the Executive Committee as required. The President is available to assist in all aspects of running the centre as required.

VICE-PRESIDENT

The Vice-President acts as the principle assistant to the President. They preside at meetings where the President is absent. The Vice- President represents the Board to outside parties when required, and performs duties as a member of the Executive Committee as required. The Vice-President is available to assist in all aspects of running the centre as required.

TREASURER

The Treasurer assists with the financial operations of the St James Montessori in accordance with the Fiscal Policies, including helping to prepare and review monthly submissions to the Accountant. The Treasurer represents the Board to outside parties when required, and performs duties as a member of the Executive Committee as required. The Treasurer is available to assist in all aspects of running the centre as required.

ASSISTANT-TREASURER

The Assistant Treasurer acts as the principle assistant to the Treasurer, and will also take minutes at meetings in the event of the Secretary’s absence. The Assistant Treasurer will also assist the Fundraiser as required. The Assistant Treasurer will also perform all other duties as may be from time to time required by the Board.

SECRETARY

The Secretary keeps accurate record of all the board meetings (Minutes). They keep a record of attendance at each meeting and establish a quorum according to the by-laws. The Secretary represents the Board to outside parties when required, and performs duties as a member of the Executive Committee as required. The Secretary is available to assist in all aspects of running the centre as required.

WEBSITE ADMINISTRATOR

The Website Administrator is responsible for ensuring the centre's website is maintained at all times, and follows all Privacy Laws and Licensing Regulations. They work in conjunction with the Centre Director to update the website as needed. They will also perform all other duties as may be from time to time required by the Board.

SOCIAL CONVENER

The Social Convenor is responsible for using the Centre Budget for Special Events to plan, organize, implement and oversee any and all social events through the centre (typically the Christmas Party and the End of Year Party). They will also perform all other duties as may be from time to time required by the Board.

FUNDRAISER

The Fundraiser is responsible for coordinating four fundraisers annually. The Fundraiser will also organize and coordinate one raffle annually, the draw of which is to be held at the Open House. They will also perform all other duties as may be from time to time required by the Board.

MEMBERS AT LARGE

There are three Members at Large positions. In addition to attending all meetings and participating in electronic discussions and votes, they will also perform all other duties as may be from time to time required by the Board.

SCHOOL Executive DIRECTOR

The Centre Executive Director is an ex-officio member, with all the rights and responsibilities of a Board Member. They are hired by the board. The Centre Executive Director is responsible for the daily operation of the centre, including the hiring of all other centre employees. They perform duties as assigned by the Board through their job description. The Centre Executive Director advises the board on policy management and development and strategic planning.