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Tuesday, December 11, 2012

Micromanagement is Not Always a Dirty Word

The Following Article was written by David Goldsmith with Lorrie Goldsmith for FastCompany.com

To become a more effective manager, it helps to
rethink what you thought you knew--for example, that micromanagement is a
sin, and that employees are the most important part of your
organization.

Even the best leaders can benefit from adopting a new perspective or
expanding an old one. Let’s explore and challenge a few concepts that
you may have accepted as conventional wisdom but that aren’t necessarily
working in your favor.Over the years, I’ve heard many decision makers say that people are
the most important part of their organization. While I agree that good
organizations are made up of great people doing great work and that
employees play an extremely important role in the success of any
organization, the idea that people are the most important part
of an organization is a wrong assumption that can actually hinder the
people it intends to credit. We’ve all seen firsthand how even the most
talented people turn in substandard performance if they don’t have the
systems and structures they need to excel in their work. Therefore, if
you make this assumption and are willing to rethink it, you can more
readily capture opportunities to empower your people to achieve more
successes within your organization.In order to gain the successes that come from talent and skill, your systems and structures must be in place.
The systems and structures include everything from computers, tools,
and equipment to the rules, regulations, laws, procedures, and policies
that govern how your staff works within your organization. These systems
don’t always have to be elaborate; they just have to be appropriate.
For example, in 2011, Boeing relocated passengers’ flight attendant call
buttons in their new 737 aircrafts away from reading-light buttons. The
seemingly small change is anticipated to reduce the number of
unnecessary trips that flight attendants will have to make down the
aisles of planes in response to typically apologetic customers who
mistakenly press their call buttons rather than their reading-light
buttons.Having the appropriate systems and structures in place is one of the
most effective ways of bringing out the best talents and highest
productivity of your people. Yet it’s one of the most ignored factors in
organizations today. When leaders see dipping productivity levels and
low morale, they often want to address personnel and personality issues,
an attempted solution known as “hugging and kissing” your people. The
hugging-and-kissing approach typically yields only temporary relief, if
it solves anything at all. Then conditions return to the same or get
worse. Instead of fixing the real challenges, these leaders have missed
the mark altogether (and they’ve wasted time, money, and resources in
the process). If, after the systems and structures are remedied, leaders
still have issues, then leadership would be wise to address morale, but
not before.Systems really can make the difference. In fact, the presence of a
supportive system is one reason why decision makers who leave major
corporations don’t always succeed when they start their own businesses.
Many have been so accustomed to a support system that gave them what
they needed to be successful that they either flounder or must invent
new systems and structures to maximize their skills once again.Meanwhile, micromanagement has gotten a bad rap over the years,
because it conjures up images of the big boss breathing down the necks
of hard-working subordinates. But in reality, that’s only one side of
micromanagement and is only the case when it isn’t executed properly.
It’s time to rethink the opinion that all micromanagement is this
in-your-face type of suffocation that smothers people and decreases
their abilities to perform optimally.In reality, micromanagement can be one of the most effective ways to
increase performance. In addition, there are some environments where
micromanagement through systems and structures are necessary to ensure
specific outcomes and safety.In the stereotypical, negative view, the word “micromanagement” makes
us think of leaders who are so engrossed in the daily doings of their
subordinates that they get in everyone’s way and don’t get their own
work done. By filling their days with tasks that belong in someone
else’s daily planner, these micromanagers fail to give ample time to
their own responsibilities like thinking, strategizing, and moving their
organizations forward. In this scenario, micromanaging efforts
ultimately hurt the organization on multiple levels, not the least of
which may be employees, volunteers, or other group members reacting
negatively to feelings of frustration and needless pressure resulting
from the constant monitoring. This means that neither the micromanaging
boss nor the subordinates are performing as optimally as they could.By contrast, when leaders have the right mental tools to be effective
micromanagers, they are able to direct their organization’s people and
resources in the direction of shared goals. Effective micromanagement
through setting structure, developing strategy and plans, creating
reliable systems for others, and teaching people how to be independent
thinkers can actually empower others to do their jobs with little
involvement from you at all. Yet truthfully, they are being micromanaged; they just don’t feel it, because you’re not in their faces.Micromanagement isn’t always a choice. You may be entrenched in an industry or sector that requires
a certain degree of micromanagement, so the question isn’t whether or
not you micromanage; it is how to do it correctly. Leadership in toxic
waste or medical waste-management facilities, for instance, must follow
strict procedures to ensure the safety of their staffers, customers, and
the general public.For decision makers, striking the right balance between being
involved and letting others work independently can be a challenge. Build
an environment of systems, structures, tools, equipment, etc. to
support the talents and skills of your people, and you will earn their
trust, gain their cooperation, and increase their productivity levels.
When micromanagement is done right, you are able to achieve the results
your organization needs to grow and survive.Here’s an example of micromanagement done right. Think about when you
drive on the highway. Do you feel micromanaged? Most likely you feel
pretty independent. You select your destination and the vehicle you’ll
use to get there. You also determine the vehicle’s air temperature,
whether you’ll listen to music, who your passengers are, and what type
of car you’ll drive. But if you look closer, you are actually very
micromanaged. You must drive on predetermined roads, streets, and ramps.
You must maintain certain speeds. You must pass only in predesignated
passing zones. In some areas, you must pay a toll for using the road.
However, you don’t resent being micromanaged, and you don’t feel that
you’re constantly running into roadblocks due to the micromanagement,
because the road system enables you to reach your targeted destinations,
much like systems help your staffers to reach their targeted goals.Systems and structures also direct your organization toward
innovative solutions both internally, as organizational improvements,
and externally, as product and service improvements. Consider how a
restaurateur might opt to “micromanage” his establishment’s reservation
process by using a proven software system--one that employees manage
internally or one that patrons can access externally through the
Internet--to achieve reliable outcomes. Micromanaging systemically
removes the crises that erupt from inefficiencies and replaces problems
with opportunities. Additionally, micromanagement done right prevents
waste, so your organization has more resources to dedicate to these
improvements.