Just last month, the company held a meeting wherein

November 10, 2011

HENNERY SMITH

2365 S Mayfield Ave

Chicago, IL 60652

Cell: (123)-555-1234

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear HENNERY SMITH,

Just last month, the company held a meeting wherein the new no-smoking policy was implemented. It was our understanding that everyone agreed to the implementation as no one said anything against it during the meeting.

This is why it comes as a great disappointment and surprise to me that I have been receiving complaints of a number of employees who continue to smoke on company premises. Let this memo serve as a reminder and a strict warning that anyone who is caught violating the said rule will be subject to disciplinary measures. I am looking forward to everyone’s immediate cooperation regarding this matter.