SERIES & GRADE:

POSITION INFORMATION:

PROMOTION POTENTIAL:

DUTY LOCATIONS:

WHO MAY APPLY:

This position is open to current and former Federal employees with permanent status or reinstatement eligibility. Individuals who are eligible for a special appointing authority may also apply such as applicants with a disability; former Peace Corps volunteers; certain military spouses; or individuals eligible under various programs for Veterans.

JOB SUMMARY:

This position is located in the Office of Community and Constituent (CCS) Services with in the National Museum of African American History and Culture (NMAAHC). The employee is responsible for constituent services programs, collaborations and international activities, with functions that include building relationships, outreach, training, technical support.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

KEY REQUIREMENTS

Pass Pre-employment Background Investigation

May need to complete a Probationary Period

Maintain a Bank Account for Direct Deposit/Electronic Transfer

Males born after 12/31/59 must be registered with Selective Service.

DUTIES:

Conducts fact-finding and researches material in coordination/preparation for business meetings. Prepares, monitors, tracks, and evaluates Memorandum of Agreements (MOAs). Ensures program reports and materials are timely, clear and concise and thoroughly addresses the issues of interest and concern of the Associate Director.

Facilitates communication and congenial working relationships among staff, program partners, and international professionals.

Serves as the Associate Director’s program assistant and advisor with responsibility for facilitating, planning, and coordinating all administrative related matters.

QUALIFICATIONS REQUIRED:

Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-07 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as conducting program research, preparing Memorandums of Agreement and contracts, coordinating incoming and outgoing correspondence, and planning and scheduling meetings, conferences, domestic and international travels.Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: Two full years of progressively higher level graduate education leading to a master's or equivalent degree related to the position may be substituted to meet the experience requirements. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.Veterans Employment Opportunities Act (VEOA): If you applying as for a VEOA appointment, you must be a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

Ability to conduct research in order to prepare proposals and/or MOAs for international partnerships and activities; analyze key issues that may impact the organization’s mission, goals and objectives while assembling this information for reports and other documents.

Ability to speak in public, to present ideas and information clearly and convincingly, and to discuss and negotiate issues with people for multicultural backgrounds.

Ability to speak, read, and write fluently in Spanish is desired.

Ability to plan and coordinate a wide variety of administrative activities to include: scheduling meetings and conferences, making travel arrangements.

Ability to draft and edit correspondence; and prepare contracts and statements of work.

BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. To preview questions please click here.

HOW TO APPLY:

Click on the "Apply Online" button on the upper right side of the page.
Please Note:

You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).

You may submit required documents by uploading them online during the application process;
OR
You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.

The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.

If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

REQUIRED DOCUMENTS:

Your application package should include the following documents:

Detailed resume created in the USAJOBS Resume Builder.

Proof of prior federal service such as the latest SF-50, Notification of Personnel Action.

Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.

Proof of U.S. accreditation for foreign study, if applicable.

A recent performance evaluation

Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA

Proof of severe disability if you are requesting special placement consideration.

Proof of eligibility for a military spouse appointment, such as a permanent change station military order.

Proof of eligibility for any other special appointing authority not specifically mentioned here

WHAT TO EXPECT NEXT:

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.
The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.
Additional Information: