The Danish law firm has integrated contentCrawler into its iManage DMS to ensure all documents are fully text-searchable.

Today we announced that Bech-Bruun, one of Denmark’s “Big Four” firms, has made contentCrawler, an OCR processing solution, a key component of its GDPR compliance strategy. contentCrawler integrates with the firm’s iManage document management system to ensure all image-based files are visible to search technology.

Stefan Winquist, CIO at Bech-Bruun, saw a need for contentCrawler at the firm because image-based attachments in emails were not being processed by OCR software. Bech-Bruun was automatically OCR’ing documents scanned internally, but this workflow was not capturing documents sent from external sources. “To comply with the GDPR, we needed to ensure that email attachments like scanned copies of identity documents and other image files could be searched for and deleted when necessary.”

“Bech-Bruun joins other large European firms – including Seddons and Delphi – using contentCrawler to properly structure data as the foundation for internal systems and any future investments in AI,” said Samantha Jefferies, DocsCorp VP of Sales EMEA. “These firms want to feel confident they know what is stored in their content repositories and that it can be searched for and found. contentCrawler gives European firms the peace of mind that comes with knowing 100% of documents are searchable – right down to a keyword or matter number.”

Automated OCR processing and GDPR compliance

Every document in an organization’s network must be 100% searchable to comply with data return, erasure, and portability requirements under the GDPR. Image-based files like scanned invoices or client IDs aren’t searchable since they don’t have text. contentCrawler’s automated OCR framework processes huge amounts of non-searchable files, adding a text layer so every word can be searched for and found.