auto repair invoicing

As always we are busy working on customer requests, and have a fresh batch of updates available is response for extras wanted in our auto repair shop software.

New features in this release include easier document management, with an improved estimate editor, and the ability to delete estimates from the system. You can now also delete Repair Orders too. You will be warned before deleting a document, but it is irreversible once you do, this feature has been added for ease of use when mistakes are made, a document can be deleted and a replacement document created.

Previously the client dashboard did not display the vehicle year, this has been corrected, and you can now also edit and update the car year.

Thanks to the users who took the time to send us their feedback, suggestions and comments, we always appreciate some constructive criticism!

We hope to bring you Service History Reports for our Northern American customers in the next week or two, we are finalizing details with our data partner.

Many customers have expressed an interest in integration with other services. We are happy to announce in the coming weeks we will be implementing this, after talking with the guys at Carfax, we hope to be up and running by the end of the month.

Existing customers and new customers will have the option of choosing whether or not to participate in the program, to access service history records you will need to make your completed work orders available to Carfax to feed back into their systems, this will not affect how you use the software, only the terms and conditions will be updated, and if you are not using Carfax, you will be able to have the option of opting out from this service.

We have been working on this for some time, and have completely rewritten our payment handling system, we were kind of forced to when PayPal updated their systems interface without letting developers know about it! Crazy surely, but rest assured we had our eye on the ball and no-one’s account was affected, and the several signups that did not activate were followed up by our customer support team.

This crisis also presented an opportunity, and we are delighted to introduce the option of signing up for an auto repair bill account without a subscription, by opting for a Pay As You Go service, as you may do with your cell provider or phone company. This frees you from any monthly commitment to our service, and gives you great flexibility, to use for a month, and come back later at any time with full access to all your data, unlike many other online services, we will not terminate your login or delete your account at any time once an account has been created. So, you can buy a PrePay bundle voucher to fully unlock your account, also allowing you to create any other type of documents on the auto repair system, such as Estimates, RO’s, and Bookings.

Pay As You Go pricing:

$9.99/ 10 invoices

$19.99 / 25 invoices

$39.99 / 50 invoices

* PrePay Bundles unlock your account for 30 days, you must use your Bundle in this time, unused invoices do not carry forward.

TopUps for subscription users:

Are you an existing customer on a subscription plan? If so, you may find on occasion that you may run low on invoices towards the end of your monthly cycle, and you may not wish to upgrade your subscription plan. Well, good news, you now have the freedom to topup your invoice limit to get you by until the next renewal on your account, for example if you are using the basic $7.99 package and use your allocated 25 invoices with a week left to renew, no more anxiously waiting for the renewal cycle to tick over, you can simply purchase a top-up bundle to tide you over until your next renewal, and for subscription users, your top-up is carried forward to the next month. This gives users of our automotive repair software great flexibility in controlling the cost of running your day to day business, giving you the little bit extra you need on a busy month without forcing an upgrade.

All users can access additional TopUps from the My Account tab on the top menu.

We have added the option of purchasing TopUp Bundles for those of you who may find you are running short of invoices towards the end of your monthly cycle, to make life easier we have introduced TopUp Bundles, which will allow you to purchase 10, 25 or 50 invoices to get you by until your next subscription cycle.

You can purchase additional invoices without the need to upgrade your subscription service, giving you on-demand access to extra invoicing as and when you need it, it is as easy and flexible as that!

This is paving the way for our soon to be introduced Pay As You Go service, where a subscription will not be required to use the software, we are very excited about this as there are no other auto repair invoicing services that offer this option, so as always folks, stay tuned!

We appreciate that many people would like an invoicing product for their auto repair shops, but may not wish to commit to a subscription service, and we wish to make life a little easier for those who only have an occasional need to produce invoices, or simply may wish to fully evaluate our product before taking up a monthly or annual subscription.

There will be three packages to choose from, invoices will be sold in prepay bundles of 10, 25 or 50 invoices, valid for 30 days from date of purchase. Also, purchasing an invoice bundle will also unlock the rest of the software to create any type of other document for free, this includes Estimates, Booking and Repair Orders. Prepay bundles will start from $9.99 for 10 invoices.

Prepay bundles can be used by subscription customers when they run out of invoices in their monthly allowance. This means when you run out before the end of the month, you can top-up with 10,25 or 50 invoices, without the need to upgrade the package you are signed up for. We think this gives our auto repair invoice software customers a great deal of flexibility to manage their invoicing needs in a fair and cost effective way.

We never want to lose our financial data, or access to it, and many other online services cut you off completely after non-payment, we don’t agree with this. From now on, even after your account has expired, you can still login, view and download your data and documents. If you decide you wish to have full access to your account again, you can simply go the Billing page and select a new payment plan to re-activate the rest of your account.

With an inactive account, you will see a message letting you know and a link to the Billing page to re-activate, please note you cannot create any new documents such as invoices, quotes, bookings, or repair orders until you make payment on your account with a renewed subscription to our auto repair invoice software.

We are happy to once again bow to user requests, and add support for VIN (Vehicle Identification Number) decoding. Using this is a simple process, when you are entering a new client record you can specify the VIN number, you can leave blank of course when you do not have this information to hand at the time, and use the update client link to add the VIN at a later time.

We anticipate that many of you may wish to see this in a print-friendly format, we working on a PDF document that can be printed and this is planned for sometime this week, as always, stay tuned for more!

You can now order parts directly from our auto repair invoice software, the parts you have used will appear on the Inventory screen, to get started you need to create one or more vendor profiles. You can then set stock levels, and set the threshold for ordering new parts. You simply enter the Re-order amount, make any required changes to part name, and an email will be sent to the vendor for you to pick up parts at a later arranged time. When sending email for parts order to the motor factors, you will also receive a CC of the email sent for your own records, or for printing.