A booking is only confirmed once full deposit is received. The deposit payable is the higher amount of $250 or 10% of the estimated total amount of the booking.

Final numbers must be confirmed 21 days before the arrival date. A reduction in booking numbers of up to 25% or less is accepted and the booking fee will be adjusted accordingly up to 21 days prior to arrival. An increase in booking numbers will be accepted subject to availability and the total booking fee will be adjusted accordingly.

All booking fees must be paid in full twenty one (21) days prior to booking arrival date.

MWCCC reserves the right to refuse or cancel any booking/s that do not comply with conditions of hire.

Notice of cancellations must be in writing.
Deposit may be transferable once to another date if available within twelve months.
Deposit is refundable, less $250 administration fee, if cancellation occurs any time prior to 16 weeks before arrival date.
50% of booking fee is payable if a cancellation occurs within 16 weeks (16) but not longer than fourteen (14) days prior to arrival date.
Full booking fee is retained if cancelled within fifteen (15) days prior to arrival.
The Hirer agrees to accept our terms and conditions for any cancellation or amendment of booking.

MWCCC may cancel a booking with minimal notice if:
•In the event of an emergency ie: natural disaster
•The hire fees have not been paid within the allocated timeframe.
•MWCC becomes aware that the event, goods or services proposed to be held/ used / provided by the hirer are objectionable, dangerous, infringes any copyright, is prohibited by law, or would be detrimental to MWCCC.

No spaces hired with the building shall be sub-let or any tenancy transferred.

Animals are not permitted in the venue, with the exception of guide dogs for visually impaired persons.

All catering is provided on site as per individual booking.

At the commencement of the hire period, the Hirer will notify MWCCC of any obvious defects at the venue. The Hirer otherwise agrees to acknowledge that the venue is in suitable repair and clean condition at the commencement of the hire period.

The Hirer must not mark, damage or make alteration to any part of the venue or erect or install any fixtures, fittings or other attachments.

Decorations will only be permitted at the discretion of the venue manager.

Notices or announcements of any event or function shall only be displayed in the venue or the grounds with the approval of the venue staff. Outdoor signage may be displayed on site on the day of the event only.

The Hirer is responsible for the full replacement cost of any damage or breakages to the building, its fittings and contents.
All breakages must be reported to venue staff immediately.

Fire exits must be kept unlocked and clear of obstacles for a distance of two (2) metres at all times. The Hirer shall keep each corridor, passage and exit in the venue clear of obstructions and ready for use in an emergency. It is the responsibility of the Hirer to observe all venue signage relating to fire and safety precautions. The Hirer must not interfere with the fire doors.

It is the responsibility of the Hirer to provide first aid supplies and administer any first aid they feel necessary during an event.

The Hirer is responsible for ensuring adherence to in-house camp rules.
Any music must be turned down by 10.30pm.
All music must be turned off by 11.00pm.
Noise restrictions must be adhered to at all times.