The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for a 2 year period. With the option to extend for a further 12 months.
The total spend over the contract period is expected to be approx. 154 929 GBP over the 2 years. (232 394 if extended for a further 12 months)
However, this does not carry any guarantee of turnover and that any estimated volumes of business are indicative and may vary upward or downwards depending on New Charters future needs.
Estimated value excluding VAT:
Range: between 154 929 and 232 394 GBP

II.2.2)Information about options

Options: yes
Description of these options: New Charter may wish to extend the contract for a further 12 months.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If any dispute or difference shall arise between the parties as to the meaning of this agreement or any matter or thing arising out of or connected with this agreement then it shall be referred to the determination of an arbitrator to be appointed by the agreement of the parties or (in default of agreement within 21 days of the service upon one party of a written request to concur in such appointment) by the President of the time being of the Chartered Institute of Arbitrators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. To provide copies of three (3) references.
2. To provide a copy of your audited accounts and annual reports for the last 3 (three) years.
3. To provide a copy of your companies Equal Opportunities Policy.
Or to sign and return the documentation provided within the tender pack regarding equal opportunities
4. Complete the Monitoring Statement Provided in the tender Pack
6. To provide a copy of your Employee Liability Insurance (min 2 000 000)
5. To provide a copy of your Public Liability Insurance (min 10 000 000)
6. To provide a copy of your Health & Safety Policy.
7. To provide a copy of your Environmental Policy and provide information on Product Sustainability.
8. To provide a copy of your Ethical Procurement Statement/Policy.
9. To provide a certificate or declaration demonstrating that you have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
10. To provide a certificate or declaration demonstrating that you have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2017 (or April 2018 if the contract is extended for 12 months).

VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:152069).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: If any dispute or difference shall arise between the parties as to the meaning of this agreement or any matter or thing arising out of or connected with this agreement, then it shall be referred to the determination of an arbitrator to be appointed by the agreement of the parties or (in default of an agreement within 21 days of the service upon one party of a written request to concur in such an appointment) by the President of the time being of the Chartered Institute of Arbitrators.

VI.4.3)Service from which information about the lodging of appeals may be obtained