Federal regulations—including the U.S. Office of Management and Budget’s Uniform Guidance—require universities to substantiate payroll expenses when they are paid with extramural funds from federal contracts and grants.

UCI meets this requirement using a payroll certification process called KFS-PCS. Principal Investigators are a key part of the certification process.

After a federal award's budget period ends, a financial analyst in your organization will prepare a PCS Report document in KFS. That PCS Report will then be routed to you in the Kuali Financial System.

Instructions on how to certify this document are below.

Step-by-Step Instructions for Certifying a PCS Report

Access the PCS Report from Your Notification Email or ZotPortal

There are two ways to access the Payroll Certification System Report you need to certify:

Click the link in the notification email: When a PCS Report is sent to you for certification, you should receive an email from the Kuali Financial System (KFS). You can go directly to the document by clicking the Document ID Number link in the notification email. You will be required to log in with your UCINetID and password.

Log into KFS from ZotPortal. Detailed instructions for logging into the Kuali Financial System can be found on the KFS Login and Access page. In brief, you should: