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1 RULES AND CRITERIA CALL FOR PROPOSALS 4.2 SMALL-SCALED INITIATIVES PROGRAM (SSIP) 1. PROGRAM OUTLINE The Fonds Français pour l Environnement Mondial (FFEM) has launched a fourth phase of the Small- Scaled Initiatives Program (SSIP) for the period. This program aims at strengthening the civil society contribution of Central and Western African countries, Madagascar and Mozambique to the conservation of biodiversity and fight against climate change by funding local projects. SSIP targets the issues on outstanding biodiversity conservation and fight against climate change while improving people's livelihoods. From July 2013 to July 2016, about 35 projects will be funded, located EITHER in the focal area (For Western Africa: Burkina Faso, Côte d Ivoire, Ghana, Togo; for Central Africa: Cameroon, Congo, DRC) where NGOs can take advantage of IUCN-PACO technical support, OR in other countries eligible to SSIP grants (see 3.1). Along this period, 2 calls for proposals will be launched with 2 Selection Committees to hold, 1 st in May 2014, 2 nd in december Each time, 15 to 18 of the best projects will be granted. 2. PROGRAM OBJECTIVES SSIP reaches the following goals: Execution of outstanding biodiversity conservation and fight against climate change fieldbased projects implemented by the civil society of Western and Central Africa, Madagascar, Building civil society capacity in technical knowledge for implementing, managing and monitoring the projects, and in terms of technical skills related to these projects, Strengthening a monitoring network of small projects in Central and Western African countries, Building civil society organisations capacity so that they can have some influence on the environmental choices in their respective countries, Sharing, promoting and networking civil society experiences. The program is divided into 2 components: 2.1 Selecting and funding local projects, run by the IUCN French Committee (IUCN-FC) This component will cover the launch of two calls for proposals, screening pre-proposals and complete proposals, organisation of Selection Committees, financial and administrative management of grants, monitoring and control of achievements of projects (including missions on the field). 1

2 2.2 Strengthening capacities of civil society and networking NGOs of the focal regions run by IUCN Central and the West Africa Program (IUCN-PACO) NGOs and local authorities can take advantage of IUCN-PACO technical support in designing the projects and monitoring their implementation. IUCN PACO (based in Burkina Faso and Cameroon) will hold meetings between NGOs about their field experiences and the environmental public policies at national and regional level. IUCN-PACO may conduct monitoring missions with organizations. 3. ELIGIBILITY CRITERIA 3.1 Eligible countries Eligible Countries : Western Africa: Benin, Burkina Faso, Cape Verde, Ivory Coast, Gambia, Ghana, Guinea, Guinea- Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone, Togo, Tchad Central Africa: Burundi, Cameroon, Central African Republic, Congo, Democratic Republic of Congo (DRC), Gabon, Equatorian Guinea, Sao Tome-and-Principe, Rwanda, Others: Madagascar, Mozambique Eligible countries where IUCN-PACO technical support can be provided: Western Africa: Burkina Faso, Ivory Coast, Ghana, Togo Central Africa: Cameroon, Congo, Democratic Republic of Congo (DRC) 3.2 The eligible recipients Firstly, NGOs from southern countries (at least 80% of projects), professional bodies, women and youth groups or associations. Priority is given to field based organizations. NGOs based outside the intervention area should specify their experience and involvement on the field International NGOs in partnership with local NGOs which don t have a legal status yet: these projects will be eligible if they contribute to the official recognition of the local NGO. The terms of the partnership between the international and local NGO should be stated in a formal agreement signed by the two parties. The empowerment of local organisations must be detailed and some easy-to-check indicators for this purpose must be developed Local authorities if the project meets these 2 criteria: (i) Proposed project is about creating a new protected area and/or about the decentralized management of a protected area (ii) Local authorities can boast about their confirmed knowledge in the conservation of biodiversity and in the relevant field of the project or benefit from a strong technical support during the implementation of project (different from IUCN-PACO) The recipients must have: - A legal status that allow them to receive a grant; - A confirmed field experience ; - A management of projects experience; - A solid knowledge of the field relevant to the project, on biodiversity conservation and/or on fight against climate change. Application forms must include concrete, realistic and measurable objectives and expected outcomes, at the end of the project. Special attention will be given to projects implemented in 18 months. 2

3 3.3 Eligible themes The eligible themes concern biodiversity protection and the fight against climate change, along with the improvement of local populations living standards. 1) Biodiversity is the main area of intervention of the SSIP The eligible themes are the following: Outstanding biodiversity: Rare Ecosystems and habitats protection and restoration ; Rare or endangered or protected or endemic species conservation, within a protected area status or not; Creation of a protected area (PA); preferably community-based PA or co-managed PA or decentralized PA; improvement of the conservation status of the area; Wildlife law enforcement in countries concerned by large-scale illegal killing operations ; Human-Fauna conflict resolution ; Natural resources sustainable management and valorisation with an easy-to-check impact on the protection of biodiversity, in particular local and national resources governance, marketing channels, non-timber forest production, ecotourism, game reserves, valorisation of peripheral zones of protected areas, etc Activities improving the population rights concerning management of natural resources are eligible ; Ecological and fair trade certification in favour of biodiversity ; Management and control on fisheries, based or not on traditional rules, implemented by groups of fishermen in areas they can control. 2) Fight against climate change The eligible themes are the following: The Clean Development Mechanism applied to small projects and innovative devices for Reducing Emissions from Deforestation and Degradation (REDD) aiming at improving the small organisations access to carbon credit. Local populations must financially profit by this process. Valorisation of wastes for energy production and the sale of carbon credits ; Natural forest regeneration without tree planting could also be supported in some case ; Training/empowerment of NGOs and local populations on climate change issues in the framework of projects funded by other donors. 3.4 Types of intervention particularly looked for Actions implemented in the field, in a real participative process, with a high implication of local people ; Practical and appropriate trainings, information and awareness raising actions, only if they come with actions in the field and if they have a structuring capacity on a network of NGO, at town, regional or country level; The income generating activities linked to biodiversity or climate change possibly linked to private sector. 3.5 NON eligibility criteria SSIP 3 does not fund: Capacity building or scientific research programs non directly linked to a project and/or in which the main activities are limited to workshops, training or research ; Projects dedicated to ordinary biodiversity Projects dedicated to climate change adaptation The recurring activities and the recurring operating budget expenditures ; Activities of micro-finance if not led under a close partnership with Micro-finance professionals 3

4 The national lobbying campaigns that don t have real protection initiatives on the field; Agro-ecology based projects and rural development projects (farming or fishery) that don t have a well-documented and significant effect on a rare or threatened biodiversity or on greenhouse gases effects reduction ; Reforestation projects (non-native tree or fruit-tree species) that don t have a welldocumented and significant effect on a rare or threatened biodiversity or on greenhouse gases effects reduction ; Anti-erosion projects non specifically linked to the protection of a rare or threatened biodiversity or to a valued carbon storage ; Wildlife farming projects with no conservation goal ; Improved cook stoves based projects and solar, wind energy or hydroelectric power equipment based projects which are not obtaining carbon credits 3.6 Financial eligibility Contribution of SSIP will have an average amount of for each project. Some projects can receive up to in case of projects with great biodiversity issues, guaranteed results, strong expertise of the NGO on the relevant field, or/and importance of cofinancing. This contribution will cover at maximum 50% of the total cost of the project when there are other partners such as international organisations or NGOs or private companies as co-funding donors. If the recipients only have local donors (local population contribution, NGO, local authorities ) FFEM could contribute up to 75% of the total amount of the project. All projects asking for more than or presenting a co-financing percentage of more than 50% or 75%, depending on circumstances for co-financing, will not be considered. The co-financing contribution will have to correspond to real monetary contributions, from the NGO itself or its other financiers. The effectiveness of co-funding should be proved by including documentary evidence into the application form. 3.7 Duration of project Project duration: 2 years maximum, preferably 18 months Recipients may apply for a maximum of 2 grants for each call for proposals, but only one project will be financed. After a first grant assignment, the recipient can apply for a second grant, but the project will be financed only if the first one ended and the last activity reports, validated by UICN-CF, attested the success of the activities and proved the interest of a new grant. 4

5 4. SELECTION CRITERIA The French Committee of the International Union for Conservation of Nature (IUCN-FC) is in charge of the implementation of the program. The projects will be shortlisted as a competition (only the best ones will be granted). The projects will be rated according to the following criteria: Elimination criteria: Country and recipient eligibility ; Themes and activities eligibility according to SSIP objectives (paragraph 3 Program objectives ); Financial eligibility and reality of co-financing of the project ; Pre-proposal, complete proposal filled in an unsuitable form Selection criteria: The recipient s background on the topics and in the geographical area concerned by the project; Contribution to world biodiversity conservation; Technical feasibility of the project, demonstrated socio-economic feasibility ; definition of realistic expected outcomes; Contribution to local economic and social development ; Project reproducibility; Cultural and social acceptance of the project such as local populations involvement and local authorities agreement ; Integration into environmental national policies ; original and imaginative activities in comparison to the actual policy ; An organisational and institutional framework ensuring a good project implementation Sustainability of actions implemented at project s end. 5. SELECTION PROCEDURE In order to reduce time spent by recipients on formulating proposals and designing projects, project selection projects by SSIP will be first based on a pre-proposal of 4 pages maximum. The procedure will follow two stages: 5.1 Pre-proposals selection (preselection): - within the focal regions (see list on paragraph 3.1): IUCN-FC will assess pre-proposals according to criteria (paragraph 5) and will invite recipients with the best projects to submit a complete proposal. IUCN PACO may support technically the preselected recipients who want to benefit from it. This support does not guarantee the approval of the submission as it s a Selection Committee (composed with independent members from SSIP executive team) which takes the final decision among the projects. - within the non-focal regions (see list on paragraph 3.1): IUCN-FC will assess pre-proposals according to criteria (paragraph 5) and will invite recipients with the best projects to submit a complete proposal. Only preselected organizations (those whose pre-proposals have been selected) will be invited to submit a complete proposal. The UICN-CF will notify each candidate about the results of the competition. 5

6 5.2 Selection of complete proposals Organizations invited to submit the complete proposal according to the provided application form must send it to IUCN-FC. The whole complete proposals will be collected by IUCN-FC and submitted to the Selection Committee of SSIP, in charge of selecting the best best proposals for each call for proposals. The final selection of complete applications will be hold during 2 meetings of the Selection Committee (may 2014 and December 2014). The UICN-CF will inform each candidate about the results of the competition. The selected projects will be granted once IUCN-FC and the organization have both agreed on the content of the agreement and once all administrative documents 1 required by SSIP have been provided. We draw your attention to the fact that collecting these documents can last for several months, depending on your response. That s why we ask recipients to prepare these documents several weeks/months before the final decision of the Selection Committee, so as to be ready to provide them when their project is approved and to be able to start the project soon. 6. HOW TO APPLY? 6.1 Pre-proposals: Organizations must send by only their pre-proposals to IUCN-CF: The pre-proposals form can be downloaded here: Scaled.html or Only the duly completed pre-proposals will be considered: respect of plan, font required, number of pages (maximum 4), and has to be in a Word format (PDF and paper not accepted). 1 These administrative documents msut be prepared in advance by organizations and provided when approved : - The identity and the powers of the physical people acting in the name of the organization - A copy of the articles signed and official documents establishing the creation of your organization; with the word «certified» on each page with the date of the copy - The minutes of the last general assembly (from this or the previous year) - The minutes of the meeting of an extraordinary assembly defining the 2 people allowed to sign the convention, ask for the disbursement of funds and signatories of the bank account - The specimens of signatures of these 2 people - Name, place and date of birth of the members of the management board of the General Meeting of your organization, - The names and address of the donors and the name of their representatives - The certificates of cofinancing filled by all the other donors of the project - The contact information for organizations that funded your organization last year (n-1) only for those who represent more than 20% of your budget last year - The certificate signed by the person in charge of the project - The certificate of agreement of populations and/or authorithies and/or local administration for implementation of the project, - Banking information about a specific account that must be opened to receive the funds of the project. This account will have to mention the term PPI project in its name. 6

7 6.2 Complete proposals: Preselected NGOs by IUCN-FC must send by their complete proposal to IUCN-CF: The application form for complete proposals will be sent to them. Only the duly completed applications will be considered: respect of plan, font required, number of pages, and has to be in a Word format (PDF and paper not accepted). 6.3 Application procedure: Please, make sure you meet the following requirements: give your project the name of the country and the name of the recipient organization (ex. TCHAD AFED) Page number and page setting your application, especially Excel files Split the project core and its appendices in two separate files. First send the core project, which is supposed to be a much lighter (smaller) file Use only one address per application. Multiple addresses only make confusion At the precedent call for proposal 30% of projects were refused because they were sent too late. Think about Internet connection problems that may arise and the time needed to transfer files: please meet the deadline. Next dates to remember for the second Selection Committee of fourth phase of SSIP (December 2014) are: For focal countries and non-focal countries (Burkina Faso, Côte d Ivoire, Ghana, Togo, Cameroon, Congo, Democratic Republic of Congo, other countries of western and central Africa ) Deadline for sending pre-proposal forms: 15 th of June 2014 Once NGOs are invited by IUCN, complete proposals will have to be sent before 31 st of October 2014 Final decision for funding: 30th of December 2014 During the selection process, some information can be requested to the recipient by UICN-CF and PACO. Files can be written in French, English, Spanish or Portuguese. Download the Pre-proposal Form (Word) 7

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