Checking Folders

The Collection Level folder contains subfolders and their content must adhere to certain specifications prior to the collection being considered ready to "ship" for online access and long term storage.

Other relevant documents saved as plain .txt (ANSI or UTF-8 without BOM preferred). If possible please incorporate any additional data into the log.txt file. For example, audio collections often have significant item-level notes that we want to retain. These plain text files can be saved with a ".notes.txt" extension - i.e. "u0008_0000001_0000001.notes.txt".

Metadata

This folder must exist.

Must contain:

u0003_0000001.m01.txt or u0002_0000001.m03.txt or u0008_0000001.m02.txt

Note the type of spreadsheet is echoed in the segment before the ".txt" -- if this is a batch file, the batch number follows the m0x value: u0002_0000001.m01.1.txt.

This folder will contain all the MODS files created via Archivist Utility (see: Making MODS).

Scans

This folder must exist.

Must only contain:

Scans (tiffs/wavs) of non-compound objects and compound objects (inside respective subfolders). All other files types will not be retained. Temporary files and thumbs.db files do not have to be deleted since they will be removed upon transfer to Storage.