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SlideSource: New Year, New Features – Part 2

Lee Potts

In part one of this series, we introduced readers to new features and improvements to SlideSource that help users find and organize their slides so that presentation creation and maintenance takes less time and requires fewer resources. In this post we will look at another set of recently deployed features and improvements that will help users stay informed about what’s happening with the slides and presentations in their libraries. These oversight tools can be very important when working in hectic collaborative environments. A screen capture gallery at the end of this article will provide additional details and give you a chance to see these innovative slide management capabilities in action.

Library Activity Reporting

This feature lets you and your team see the big picture whenever you need to. Clicking a link on the Library Management page creates an up-to-the-minute report that details:

The most recently edited slides and presentations along with the editor and the date the edits were made

The users who have accessed the library

How often each presentation has been downloaded

How many slides have been downloaded by each user

There is also an overview report providing a breakdown by week of the:

Number of slides uploaded

Number of slides edited

Number of users who have logged in

Number of users who have downloaded slides

This information is provided in a standard Excel workbook, so it can be easily shared and integrated into other documents and reports.

Slide Collection Change Alerts

The action subscription feature sends alerts detailing changes made to any slide in a slide collection. Users can subscribe to a daily summary of all changes. Users can also subscribe to immediate alerts that will be sent when changes they specified are made. These include:

Slides are edited

Slides are added to the library

Slide versions are approved or rejected

Slide properties are edited

Slides are pending approval

Items in folders are reorganized

Items are deleted

Deleted items are restored

Actions are undone or redone

Comments are posted

The user can subscribe to alerts for just one, or any number of these immediate alerts.

Slide and Presentation Change Alerts

Slide and presentations action subscriptions offer the same sort of alerts except they are focused on individual slides and presentations rather than on entire slide collections. This feature is useful when there is a slide or presentation that requires a more intense level of monitoring. And as with the slide collection alerts, users can receive a daily digest of all changes as well as instant alerts for the types of changes that they specify.

If you aren’t already a SlideSource user, now is a great time to sign up for a free account and give it a test drive. The free subscription has all of the features and capabilities of the paid subscription levels so you will be able to see exactly what makes SlideSource the most innovative and useful presentation management system available.

Click on image to enlarge.

Library Activity Reporting: This is the first tab of the Excel workbook created when a library activity report is requested. Each of the tabs in the workbook show addition, more detailed information.

Slide Collection Change Alerts: By simply checking boxes on the this page, the user can be set up the creation of alerts. These alerts can be sent either once a day or immediately when any slide in a collection changes.

Slide and Presentation Change Alerts: Alerts can also be sent either once a day or immediately when a specific slide or presentation changes.

Change Alerts: An example of the email sent by SlideSource when an slide has been changed. In this case, approval is not required before the updated slide can be seen and used by others.

Change Alerts: An example of the email sent by SlideSource when an slide has been changed. In this case, the slide owner must approve the change before the updated slide can be seen and used by others.