Terms and conditions

Friday 11 May 2012 06.38 EDT
First published on Friday 11 May 2012 06.38 EDT

1. Voting forms for the OFM Awards 2012 must be submitted either by post or online at observer.co.uk/food-awards no later than midnight on 29 June 2012. There is no cost of voting (although voters should note that normal internet connection charges will apply to online entries). Strictly one voting form per person.

2. You can be any age to submit a voting form but only UK residents aged 18 years or over will be eligible for entry into the free prize draw and reader food and cocktail recipe competitions described in these terms.

3. Every eligible voter providing name and contact details will be entered into the free prize draw described in these terms. Every eligible voter providing a food and/or cocktail recipe will be entered into the reader food and/or cocktail recipe competition (as appropriate) described in these terms.

Free Prize Draw

4. There are 22 prizes to be won as follows:

First prize of a trip for two to the Cuisinart resort and spa in Anguilla, comprises return flights for two people to Anguilla (premium economy), 7 nights' accommodation for two sharing a luxury room at the resort including breakfast, two-hour professional cooking class (subject to availability at time of trip), and spending money of £500 or local equivalent. Passengers must ensure that they have a valid passport, travel insurance and any necessary immunisations at the time of travel. Time of trip subject to availability but return travel must be completed by no later than April 2013.

Second prize includes an eight-course tasting menu at Michelin-starred restaurant The Pass, including a bottle of house wine, water and coffee. The prize includes a two night B&B stay in a deluxe guestroom at South Lodge Hotel.

Prize is subject to availability, excludes bank holidays and must be used by January 2013.

Third prize includes return flights from London Gatwick to Nice, 2 nights' accommodation in a deluxe room including breakfast, a cookery class, quad-biking tour through the Château de Berne vineyards, a wine tasting session and dinner in L'Orangérie restaurant. Once the trip is booked and confirmed, any booking amends will be at the cost of the winner. Passengers must ensure that they have a valid passport and travel insurance at the time of travel. The prize trip cannot be used in conjunction with any other discounts or special offers. The prize is available to be booked for travel between the 30 September and the 31 December 2012.

Forth prize includes a three-course meal for two people with a glass of sparkling wine on arrival, plus a bottle of wine with dinner. The prize also includes an overnight B&B stay in a Rocksalt room, and lunch the following day in The Smokehouse fish and chip restaurant. Reservations are subject to availability and the menu and wines will be selected by the chef.

Fifth prize includes a sushi master-class for two people, with head chef Sadayuki Okamoto at Ichi Sushi, followed by a meal in the restaurant where winners will eat their own creations along with other selected menu items, plus a glass of sake. The prize also includes an overnight stay at the Westminster Park Plaza. Prize is subject to availability, excludes bank holidays and must be used by January 2013.

Sixth prize consists of a choice of two Cuisinart products (with a maximum prize value of £550 in total) subject to availability. Seventh prize consists of one Gourmet Taster Box with four Donald Russell steak knives.

Eighth prize consists of one Forman & Field luxury picnic, including delivery to any UK mainland address, Tuesday to Saturday. Other areas subject to availability. Please allow two working days' notice pre-ordering.

Ninth prize consists of a cookery master-class for two at Le Cafe Anglais, followed by lunch in the restaurant. The master-class can be claimed any time between 10.00-14.00 and the lunch with wine, will take place at 14.30. Prize excludes Christmas and New Year period, Easter weekend, Mother's Day and Valentine's day, and other busy periods at the restaurant's discretion.

Twelfth prize consists a year's supply of juice. This equates to one box every two months (six over the year), each case containing 24 x 32cl bottles of Luscombe soft drinks.

5. The winners of the prize draw prizes will be the first 22 entries drawn at random from all eligible entries. Prizes will be awarded in the order they are drawn – i.e. first prize will be awarded to the first entry drawn, second prize to the second entry drawn and so forth.

6. The winners will be notified by email or phone within 28 days of the closing date. If any winner cannot be reached or has otherwise failed to acknowledge such notification within 7 days, GNM will re-draw and select a new winner of the relevant prize (and the same acceptance period will apply).

7. At the time of notification, each winner of a travel, accommodation or restaurant prize will be informed of how to make a booking.

Reader Food and Cocktail Recipe Competitions

8. There will be one winner of each of the reader food recipe competition and the reader cocktail recipe competition, each to be selected from all eligible entries by the advertised OFM panel of judges. Following a short-listing process, the judges will choose their favourite food and cocktail recipe as the winners, taking into account (for both types of recipe) originality, how easy the recipe is to follow and how appetizing they consider it to be. We may also ask OFM / Guardian readers for comments via our website and the judges may take those views into account too.

9. The winners will be notified by email or phone on or before 31 July 2012 and invited to attend the OFM Awards ceremony, to be held on 18 October 2012, where the result will be officially announced. If a winner cannot be reached, has otherwise failed to acknowledge such notification within 7 days, or is unable to attend the OFM Awards ceremony, GNM may award the prize to the judges' second selection.

10. The winners will have their winning entries printed in the OFM Awards issue in October 2012 or (at GNM's sole discretion) at a later date.

11. By submitting a recipe entry, you give GNM:(a) Permission for your entry to be published in any GNM publication and on theguardian.com and grant GNM a non-exclusive, royalty-free, worldwide licence to republish your recipe in electronic format and hard copy for purposes connected with the OFM Awards (including, but not limited to, in the manner set out in paragraph 10 above); and (b) The right to use your name and town or city of residence for the sole purpose of identifying you as the author of your recipe and/or as a winner of the recipe competition.

12. Recipe entries on behalf of another person will not be accepted and joint submissions are not allowed.

13. All recipe entries must be original and created by you. GNM reserves the right to reject any entry that in its reasonable opinion it considers to be unoriginal or which should in whole or part be attributed to a third party.

General

14. The prizes involving travel, accommodation and restaurant bookings may be provided by a third party tour operator or agent and bookings will therefore be subject to their standard terms and conditions and/or further conditions, which will be made available to the winner.

15. GNM is not responsible for cancellation, delays or changes to travel times or any other part of the prize or for the inability of the prizewinner to take up any part of the prize due to problems with travel or any other factor outside GNM's control.

17. No responsibility is accepted by GNM for entries lost, delayed, misdirected, incomplete or which cannot be entered for any technical or other reason. Proof of delivery of entry is not proof of receipt.

18. The prizes cannot be exchanged or transferred by you and cannot be redeemed by you for cash or any other prize. You must pay all other costs associated with the prize and not specifically included in the prize. GNM retains the right to substitute the prizes with other prizes of similar value in the event that the original prizes offered are not available.

19. Winners may be required to take part in promotional activity.

20. Nothing in these Terms and Conditions shall exclude the liability of GNM for death, personal injury, fraud or fraudulent misrepresentation as a result of its negligence.

21. GNM accepts no liability for any damage, loss, liabilities, injury or disappointment incurred or suffered by any entrant as a result of entering the prize draw, food or cocktail recipe competitions or accepting any prize. GNM further disclaims liability for any injury or damage to you or any other person's computer equipment that relates to or results from entry to or interest in this promotion.

22. These terms and conditions are governed by English law.

23. Entry into the prize draw, food or cocktail recipe competitions is acceptance of these terms and conditions.

24. GNM reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, voting in the OFM Awards 2012, the prize draw, and/or the recipe competitions with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected or actual fraud). The decision of GNM in all matters under its control is final and binding.

25. GNM shall not be liable for any failure to comply with its obligations where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.

26. Details of the prize winners will be available after the closing date by written request to the Promoter: Guardian News and Media Limited ("GNM"), Observer Food Monthly Awards 2012, Kings Place, 90 York Way, London N1 9GU.

About the OFM Awards 2012

27. In relation to every category of award, all public votes submitted using the postal or online voting forms shall be collated into a list of finalists by GNM and presented to the advertised OFM panel of judges for their final deciding votes on award winners.

28. OFM Awards shall not be awarded to any business that has: (a) ceased trading; (b) has been subject to a change in management; or (c) cannot be located by GNM; following the closing date.

29. GNM may change its advertised panel of expert judges in the event of circumstances outside of its control.

30. OFM Award winners will be announced at the OFM Awards ceremony on 18 October 2012.