Video: Managing private files

One of the most requested features that I hear from faculty that they're looking for is a way to be able to upload files into Moodle and then be able to access those same files between multiple different courses. A lot of times a teacher will teach many different sections of the same course, where they have certain files that are just used over and over throughout their courses. In Moodle 2, there is a new feature called My private files, and in this movie we are going to step to how to go ahead and set up your Private files area and leverage it for your courses. All you need to do is come over to the left-hand column in the Navigation block and click on the link for My Profile.

Managing private files

One of the most requested features that I hear from faculty that they're lookingfor is a way to be able to upload files into Moodle and then be able to accessthose same files between multiple different courses.A lot of times a teacher will teach many different sections of the samecourse, where they have certain files that are just used over and overthroughout their courses.In Moodle 2, there is a new feature called My private files, and in this movie weare going to step to how to go ahead and set up your Private files area andleverage it for your courses.All you need to do is come over to the left-hand column in the Navigation blockand click on the link for My Profile.

If you look down a little bit further in the list, you will find the list for Myprivate files. Go ahead and click on that link and now you have a button forManage my private files. Go ahead and click on the button and here you're givena place to be able to add files and create folders into your private files area.Now one thing to note:down at the bottom there is a button that says Save changes.If you go through and add content to this area and you don't click Savechanges, none of the changes--none of the uploaded files, none of the folders--will be saved.So you want to make sure that when you are all finished you click that Save changes button.

Let's go ahead and add a picture of ourselves that we are going to add to ouruser profile in a later movie.To do this, simply click the Add button, and now you'll see the standard file picker.Now if you don't see all the options that are listed here, be sure to go watchthe movie on server administration in the first chapter.All you need to do now is simply go to the Upload a file area and click the Browse button.We will navigate through our exercise files and we will go to Chapter 2 andclick on file for headshot.If you have your own image of yourself that you want to add, go ahead and do that now.

Click the Open button and if you need to change the name of the file, you can dothat right here. But be warned: if you change the name of the file, it's a goodidea to use no spaces in the file name and make sure you put the file extension.This has already been done for us in my file, so I am going to go aheadand leave that blank.You can then set who the author of the file is and any licenses that you want to attach to it.Go ahead and hit the Upload this file button and now the file appears hereinside of your Private files area.You can click the Save Changes button, and that file has been added to yourMy private files area.

You can now access this file from any of the different courses or areas of Moodle.Let's go back into the Manage my private file areas, and I will show you howto upload some course content to keep yourself organized for working in your courses.Go ahead and click the Create folder button, and since our course number isBIOL432, we are going to go ahead and call this folder that, BIOL432.Hit the Ok button, and now you can click into that folder.

We can tell that we are in the folder because at the top it says Files Path.We are in the Files section, and we are in a folder called 432.Let's go ahead and add a file to this. Click the Add button, and again we aretaken to our standard file picker. Click the Browse button and this time we'regoing to upload the Lecture_01_01.pdf. This is a PDF file of our lecture slidesand we can use at a later time.Go ahead and click the Open button and hit Upload this file.Be sure to hit save changes, and now we've not only uploaded our headshot file,but we've also uploaded a folder, and if we click little plus sign, we can see thecontents of that folder right here to be able access them.

That's all you need to know about getting in and managing your Private files area.Go ahead and upload some additional files if you need to into your folders.We are going to go back to the homepage, and in the next movie we are going to goin and customize our user profile.

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