Farnsworth: There are 31 men’s and women’s play down matches scheduled for Fri. thru Sun., Jan. 23 – 25 on the

East Courts.

The schedule is posted at the East Courts. The Star Group is hosting the three day event.

Sign up sheets for the Farnsworth Mixed Doubles Tournament are up until Wed. Jan. 21, 2009.

Play-downs will be Feb. 6-8.

Tournament Committee – Ralph Sharp:

So far this year we have had 3 in-park tournaments, 2 out of park Invitationals and 3 Invitationals here.

We have 2 remaining in-park tournaments here: the Valentine Tournament on Feb. 14 and the Spring Fling on Mar. 7.

We have 2 Invitationals left. There have been some changes in those dates.

On Jan. 31 we have an Invitational here against Trilogy and Venture Out. On Feb. 21 we will be hosting Greenfield.

So far we have had 429 matches with 1716 players from both our park and opposing parks.

265 different tennis club members have participated.

This past Saturday we hosted Monte Vista and lost 79 to 94.

To answer the questions: Who gets to play? How do you decide?

The following is the criteria and the order that the committee uses after they have spoken with the other park

and have an idea of how many teams, men, women, mixed we’ll need:

1. Did you sign up last time and not get to play?

2. Was your last match a VP vs VP match?

3. The order of sign up.

4. Elimination of a 2nd match.

5. When all else fails: drawing names.

As a reminder, the committee consists of Ralph, Ray Pelland, Linda Decker and Carol Nordness.

Thanks to Lee McDougal for helping with last weeks pairings.

Clive read the Court Scheduling Policy that was passed by the Board which read:

For the months of January and February, if you practice or play in the primetime hours of 8 am – 2 pm,

you cannot play again that day in primetime. You can sign up for court time for two times in the future

but cannot book any more games until one of those games are played because you can only have

two bookings on paper at one time in primetime.

A motion was made by George Peck to accept the proposal, with a second by Judy Farr. Motion passed.

During the discussion before the vote Prime Time was identified as 8:00am-2:00pm, 7 days a week.

It was suggested that when signing up please put a last name or phone # as it will make it easier for Clive

if he needs to reschedule a court.

Clive’s final comments:

Keep an eye on the social calendar as we have lots coming up.

Mark Wittick is doing a great job on the Web site.

Many thanks to Betty Penney for her great camera work.

President’s Report – Jim Gerhardt

Jim reported that we have 62 self-raters this year. 44 are move ups from within the club, and 18 are people who

moved into the park.

41 are women, 21 are men. As of Jan. 19, 2009, 28 members have attained “regular” status.

Self-rating requests are due in to Jim by midnight, Tuesday, Feb. 22, 2009 for the 2009-2010 Season.

Request forms are available on line. Sue will also put forms at East and West courts for those who do not have computers.

Committee Reports:

Kitchen– Judy DeWald reported that one of the tennis club roasters was borrowed over Christmas and was not returned.

She wants it back!

Nominating Committee – Al Coulter will be putting together the nominating committeewithin the next week.

They will be following the guidelines that were established last year and will be ready to make their

recommendations in early March.

If you are interested in being a member of the executive board or know of someone who would be contact Al Coulter.

East Valley Tennis Academy – Al Coulter

10% of all monies Chris Langdon takes in come back to VP Tennis Club and is used for special events

and training with board approval.

Sue will send info on Chris and lessons, etc. to Mark Wittick to be put on the Web.

3. The program scheduled with John McEnroe’s coach has been canceled due to the expense.

4. Winning at Your Level will have a change in format so that it coincides with the USTA Guidelines and will enable

participants to become proficient at skills at their level.

5. Farnsworth Training: A series of 4 Clinics on 2/15, 2/22, 3/1, and 3/8 from 2:00- 3:30 will be available for those

who will be participating the end of season tournaments, both doubles and mixed doubles.

The focus will be on strategy, playing out points and discussing ways to improve.

The cost would be $100 per player, with a $25 refund for those who attend all 4 clinics.

The sign up sheet will be posted from Feb. 8- Feb. 15.

Old Business

None

New Business

Amended Self-rating Guidelines: A motion was made by Mike Murphyand seconded by Dale Bowen

that we accept the amended Self-Rating Guidelines.

During the discussion that followed a motion was made by Judy Farr and seconded by Jennifer Wittick

that the word “guidelines” be changed to “rules”. Motion carried.

Following that vote a vote to accept the amended Self-Rating Rules was taken. Motion carried.

The Self-Rating Rules are to be retroactive to Nov. 3, 2008.

Motion to Adjourn was made by George Peck, with a 2nd by Judy DeWald. Motion carried.------------------------------------------------------------------------------------------------------------------------VIEW POINT TENNIS CLUB GENERAL MEETING AGENDA MONDAY, JANUARY 19, 2009

After one small change in the minutes (changing East courts to West courts in reference to a possible location for next year’s Breakfast in the Park) Ed DeWald moved we dispense with the reading of the minutes of the last meeting. George Peck seconded the motion. Motion carried.

Sue announced that the January 12, 2009 General Meeting has been changed to January 19, 2009 and that the deadline for Agenda Items is January 12. Per request the changed Social Calendar will be sent to all Captains and Co-captains, up-dated calendars are to be posted at both courts and the Secretary will send an e-mail to all Captains in early January reminding them of the General Meeting date change and the deadline for agenda items.

Captains were given updated phone numbers for Betty Penney-5132 and Jim Ryder-2126

The use of Opposing Team Rosters was again stressed as Captains have been reporting problems with some opposing team captains and who they play where. Clive is updating roster information to captains as quickly as the information is made available to him. Current lists are at the EVSTL site. It is in your team’s best interest that you make sure all opponents belong to the team they are playing on.

Treasurer’s Report – Berna Morrison

Berna reported that we now have 297 paid members for the 08-09 Season. We have a current balance of $4393.17 in our checking account. $$1301.14 is in the Langdon Sports Account, There is $280 in petty cash which gives us a total of $5974.31. This includes $568 in Social Event Overages.

Berna will be away from December 17, through January 7.

George Peck made a motion that we accept the Treasurer’s Report as read. Dale Forbes seconded the motion. Passed

Vice President’s Report – Clive MacRaild

Tournaments: There has been excellent participation in tournaments this year with 207 different players participating.

VO Invitational: VP won: 49 ½ to 38 ½

Greenfield: We lost by 2 points

Due to the size of our club we have had to sit out half of our players for invitationals. A possible way to eliminate this problem would be to play a combined invitational against two parks.

2. Upcoming Events:

The Tennis Christmas Party, sponsored by the 3.5 Red Team is to be held on Thursday, December 11. Less than 200 tickets have been sold.

The 2.0 Red Team is hosting an Invitational with VDO this Saturday, December 13, 2008.

We have 10 teams signed up for the Carriage Christmas Tournament on Dec. 29, 30, 31.

Christmas Family: So far $663 has been donated from 8 teams. Teams have until December 12, 2008 to get any monies collected to Sue Twyman of the 3.0 Blue Team.

3. Player Position Sheets: All sheets but one have been turned in at this time. It is important to keep them updated as they are used for in-park and invitational tournaments.

4. Court cleaning: For clarification: when your team is assigned to court cleaning you can chose the time and day that works for your team within the week assigned.

5. Court Usage: Clive thanked the captains for going back to their teams with our concerns for court scheduling, noting that things will get worse in January and February. He asked that Captains read a directive to their teams that was passed 2 years ago which states:

For the months of January and February, if you practice or play in the primetime hours of 8 am – 2 pm, you cannot play again that day in primetime. You can sign up for court time for two times in the future but cannot book any more games until one of those games are played because you can only have two bookings on paper at one time in primetime.

He will e-mail it to all Captains and post it at both courts.

6. Web Site: Mark Wittick has done a phenomenal job with our web site. He has made it a living site and constantly updates it with current information and keeps us apprised as to what is going on at VP Tennis Club. Clive will send out the web address so everyone will have it.

President’s Report – Jim Gerhardt

Self-Raters: Currently we have 56 self-raters on the books. 44 are players who have moved up. Another 12 have moved in to the park. On December 8 it was determined that 3 women and 1 man had achieved their stats and became official members of their respective teams. 2 men were reassigned to teams at a lower level. Evaluations of self-raters will be an ongoing process as more players complete their 5 matches.

Make sure fun matches are scheduled for the second round.

When you have players playing up for league matches please try to use as many different people as possible.

Meeting with Cherie: When Cherie was asked about the possibility of patio lights and a sound system at the West Courts she was very agreeable. We will research needed equipment and have it in place by the end of the season so we’ll be set for next year.

Cherie is sensitive to non-tennis related items on our bulletin boards. They will be monitored and “want ad’s” etc. will be removed.

Jim is concerned that we don’t seem to have a process for meeting new people coming into the park and assigning them to teams

One of our teams was having a social at the West courts and had problems with sprinklers. In the future see Bobby Oakley. He can take care of the sprinklers.

Al Colter has set up a 2nd Skills Training Clinic for January 2-4 from noon to 3 PM at the East courts. This training is free of charge and open to new people or those who previously attended. The goal of the clinic is to standardize the approach, terminology and direction of tennis instruction here at VP.

Casino night and the Resort revue will be on our January agenda. Jim has asked us in the past to step forward and volunteer to help out in various ways in the park. We need to consider how we as tennis club members can help. With all that Cherie has done for us we need to give back.

Committee Reports:

Tennis Balls –Jack Kincaid reports that he has purchased and delivered enough tennis balls to get all teams well into January. He has spent $1571 so far for balls and feels he is right where he should be budget wise. He has been busy with the practice balls that have been left at the courts. He repopulated the ball machine the East courts 3 weeks ago, the West courts 1 week ago and is ready to do the East courts again. Please remind your people to put used practice balls in the receptacles at the courts and make sure they are still in their original containers.

Old Business

Get Fit-Stay Fit Sue Twyman reported we have 45 tennis members that signed up through her at the courts for Get Fit-Stat Fit, which is up from last year’s 14 people signing up. The program itself is up over 100 compared to last year at this time. She asked captains to again mention Get Fit-Stat Fit to team members that arrive in January.

Self-Rating Motion Keith Swanson spoke on behalf of his committee which includes: himself, Nancy Nicola, Ed DeWald, Max Kufelt, and Joyce Davis. He explained that the committee felt revisions to the original document were needed and that they had been working on the new document for the past two months.

Prior to the meeting the proposed new document was sent to all captains and co-captains along with a

Q and A sheet, thanks to Ed DeWald, which addressed questions members considering self-rating would ask. Keith went through the document explaining that along with tightening up some of the language there were really only two new sections that were added: 1. Under self-rater: At the discretion of the team Captain/Co-Captain, self-raters can play in the 1st and 2nd position. Successful playing at this level will be deemed “Special Circumstances”. See below. 2. Under All Players: Losing statistics will not count on the record of a player who is required to play a match with a self-rated player.

Dale Bowen made a motion to accept the document as read and to have it be retroactive to the beginning of the EVSTL 2008-2009 Tennis Season. Nancy Nicola seconded the motion. The motion passed with a unanimous vote. As this now goes to the General Meeting on January19, 2009 it was requested that all team Captains be sent this new document and Q and A sheet and have them inform their team members. The secretary will also post both documents at both courts advising tennis members that this will be voted on in January.

Dale also requested that a small error on page 2 of the Q and A be corrected before sending it out.

New Business

Dale Forbes addressed his concern that many VP tennis players do not like having to play other VP teams as part of the EVSTL and having it count. Nancy Nicola stated that there is no way she can schedule matches so that does not happen. Jim said he will contact the EVSTL and find out what their policy is on internal matches. If this issue does not conflict with the EVSTL, captains will go to their teams for input. We will revisit this issue at the January Board Meeting.

Jim Ryder spoke about the Star Tennis group, stating that their purpose is fun! Star would be willing to have players from teams fill in. It could be injured players working their way back, people who are moving down, or those who are struggling and wish to see what star is all about. Star philosophy is posted at both courts.

Note to scorekeepers: When keeping score make sure the RED numbers are directly over the words ViewPoint, and the BLACK numbers are directly over the word Visitor. This will eliminate any confusion as to which team has which score.

Gamesmanship: Please review gamesmanship with your team members including when it is appropriate to pick up balls on the court.

Motion to Adjourn made by George Peck with a 2nd by Marcine Williams. Motion carried

President Sue Byrnes called the meeting to order at 7:00 PM. Sue welcomed all. She introduced the Viewpoint General Manager Cherri Dewarrat and Assistant General Manager Lupe Seeton and thanked them for their cooperation. New members Barbara and Steve Butcher and Jennifer and Mark Wittick were introduced and welcomed. George Peck moved that we dispense with the reading of the minutes from the Nov. 1 board meeting and the minutes of the March 12 general meeting. Seconded and approved.

Treasurer’s Report: Doug Amos reported that the Audit Report by Joe Morton indicated that all financial records are in order. He reported that we currently have a balance of $2,312.94 in the checking account.. The Budget for 07/08 is available for perusal.

Vice-President’s Report: Sue asked the many participants who played in the Venture Out tournament to stand and be recognized and she also thanked those who cheered them. Lee McDougal reported that the welcome back tournament on Nov. 3 involved 108 members playing 30 matches. He thanked Ralph Sharp for his help running the tournament and the 2.0 red team for the refreshments. Venture Out will host an invitational on Nov. 17. Signup sheets will be posted until Monday, the 12th. Pairings will be posted on the 14th. On Nov. 24 we will have a mixed level in park tournament. Signup sheets will be posted on the 14th.Social Calendar: The Breakfast in the Park will be held Saturday, Nov. 10th at 9 a.m. Tickets will be on sale on Nov. 5th and 6th from 9 to 11 and from 11 to 1 on Nov. 7th. Tickets will cost $4. Those bringing casseroles will be reimbursed. Red Mt. Park requests that no glass containers be used at the park. Bring your own liquor and table service. Juice will be provided.Parking is free. Drivers should take the Brown entrance into the park.

President’s Report: Sue reminded members to read their newsletters for pertinent information. A follow up newsletter will be publlished January 1st and March 1st. Sue has prepared a new member handbook and will meet with new members as needed Information such as minutes, rosters, etc. will be emailed to the Captains who will then email the items to their team members and/or provide hard copies for those who do not receive email. Sue expressed thanks to the park for the painting and repainting the wall at theeast courts. Sue reported a EVSTL by-law change regarding forfeits. Team not forfeiting will be declared the winner of the match.

Committee Reports:

Score Keepers: Dale Bowen reported that the club has 450 members and not enough score keepers. He will provide training on Nov. 14th at 5 PM at the East Courts. Please sign up.Kitchen Committee: Judy DeWald reported that a food handlers test will be given in Dec. and those who work in the kitchen should sign up to take the test.Star Team: Clare Feiereisel reported that the Star Team players will plan to meet this Friday at 12:30.Welfare Donations: Clare asked all members to pick up the Fry’s and Bashas VIP Cards. When these card numbers are added to your store 1% will automatically be donated to Taft School when you pay for your groceries. These donations help provide breakfast and lunch for the 69% of children attending that school who are on welfare.Sunshine Acres Benefit: Judy Farr announced that the park will have a yard sale on Nov. 17th. The tennis club will sell at several tables at the ballroom parking lot. If you would like to donate items to sell at these tables, all the proceeds will go to Sunshine Acres. Bring your for sale items to Judy at 4701.

Maintenance: Our thanks to Bobbie Oakley who worked very hard during the entire summer to improve our tennis courts. The park provided new wind screens, 6 new nets. Bobbie installed the new bulletin boards purchased by the club. A light will be installed at the

East Court

parking lot.

Old Business: Self rated players should play line 3 or 4 for the first matches. All players must win 40% of their games and 40% of the first 5 matches. If they do not they will be moved down one level immediately.

New Business:

Contract with Chris Langdon:Al Coulter reported that Chris Langdon is available to provide individual lessons at Viewpoint Courts from 6:30 to 8 AM and after 3:30 PM. After 5 PM, clinics will be scheduled for every level: Six week sessions will be cost $60 or $15 each if paid individually. Sign-up sheets will be posted. Players may also contact Chris for lessons at other facilities. George Peck moved that we accept this contract to run from Nov. 6th to Oct. 31st, 2008. The motion was seconded and carried by show of hands. Additional special events will be announcedCourt Usage: Sue asked for volunteers to form a committee to study how best to use the courts during the months of January and February when the demand is great.Bicycles at East Courts: Park bicycles in racks or next to court 1. Do not park bicycles on walks in front of other courts.Holiday Banquet December 5th: Judy Farr urged all members to plan to attend this fun event.

Cam Ratcliff announced that ROVA meeting scheduled for Nov. 6th has been cancelled.