The meeting was called to order
by Mayor Tipton with Councilman Baxter leading in prayer. The minutes of the
October 7, 2010 meeting were reviewed with Councilman Baxter making a motion to
approve said minutes. Councilman Crosby seconded the motion and it passed with
six affirmative votes. Councilman Crosby made a motion to approve the agenda of
the October 21, 2010 meeting with the addition of item #8 to new business for
the discussion of the preparation of a water system model for the City by HGBD
at a proposed cost of $3500. Councilman Rawlings seconded the motion and it
passed with six affirmative votes.

Under administrative and
committee reports, Councilman Baxter stated that the fire building was now “out
of the ground” with framing work to begin in the next few days. Councilman
Kerby reported that the City closed today on the property located at #5 Adams
Road. Mayor Tipton pointed out that the landscaping improvements at the City
Hall, Community Building and the police department looked very good. Councilman
Crosby noted that the Garden Club had taken an active part in the replacement of
plants at the police department with the help of Ernie and the maintenance
department crews. Councilman Crosby reported that the Planning Commission will
conduct another workshop on Tuesday, October 26th to discuss updates
to the zoning ordinance and a public hearing will be held at the November 9th
commission meeting for citizen input on the addition of massage therapists and
massage parlors to the zoning ordinance. Councilman Crosby also noted that
there had been an inquiry regarding construction of a solar energy manufacturing
farm in the City and he had been talking with both GMA and City Attorney Dickey
on this issue. Councilman Rawlings stated that while researching information
related to the replacement of the flow meter at the Maple Street Pumping
Station, it was determined that the City of Pooler is responsible for the
maintenance, repair, and replacement of the meter as part of the operation of
the treatment facility. Councilman Rawlings advised everyone that there will be
another “Evening in the Park” event held on November 13, 2010 from 5pm until 8pm
with musical entertainment and food provided by elected officials who will be
competing in a “Chili Cook-off”. He stated that a can of food will be
considered a vote for your choice of the best chili with the canned food being
donated to the community food bank. Councilman Rawlings reported that there
will also be door prices given away.

There was no old business on the
agenda.

NEW BUSINESS:

The Mayor recognized Bill
Grainger who had submitted a request to construct a 60 x 100 sq. ft. building on
his property located on Bloomingdale Road just south of his residence for use as
a farm equipment storage building. Mr. Grainger’s property is zoned RA-1 and
City policy requires council approval for the permitting of enclosed structures
consisting of over 500 sq. ft. constructed in residential zones. Councilman
Kerby made a motion to approve the issuance of a building permit for the
construction of the 60 x 100 sq. ft. building as requested by Mr. Grainger.
Councilman Baxter seconded the motion and it passed with six affirmative votes.
Mayor Tipton stated that Mr. Grainger’s property always looked great and thanked
him for keeping the areas along Bloomingdale Road so well-maintained. Mr.
Grainger thanked him for his comments.

Council reviewed a request
submitted by Vickie Sikes on behalf of the Lighthouse Baptist Church to use the
City-owned vacant lot between #4 & #8 Pine Street for overflow parking during
the church’s hosting of performances of the Judgment House on the nights of
October 29th, 30th, & 31st. Councilman Baxter
stated that although he fully supported approving the use of the property for
parking, he felt we needed to get something, in writing, from the church
releasing the City from any liability should any injury or vehicle damage occur
during its use by the church and require the church to handle parking and/or
traffic control. After a brief discussion, Councilman Baxter made a motion to
approve the use of the property with the stipulation that the church provide a
written agreement outlining their responsibilities as noted above. Councilman
Myrick seconded the motion and it passed with six affirmative votes.

Mayor Tipton presented Pay
Request #5 as submitted by R.B. Baker for work performed through September 30,
2010 on the Stagecoach Road Paving Project in the amount of $148,398.04 for
council approval. Council was advised that EMC Engineering recommended payment
of the request. It was noted that once the compaction tests were completed the
roadway should be ready for paving. Councilman Kerby made a motion to approve
payment of the request from R.B. Baker, Councilman Baxter seconded the motion
and it passed with six affirmative votes.

City Council reviewed Pay Request
#3 as submitted by Groundworks Contracting, Inc. for work performed on the fire
station project in the amount of $60,312.39. Council was advised that
Kern-Coleman & Co., LLC was recommending payment and the request included three
change orders already approved by council. Councilman Baxter made a motion to
approve payment of the request from Groundworks Contracting, Inc., Councilman
Crosby seconded the motion and it passed with six affirmative votes.

The council discussed Pay Request
#1 in the amount of $95,081.30 as submitted by Marchese Construction, LLC for
work performed on the fire station project. The council was informed that
Kern-Coleman & Co., LLC had recommended approval of the request. Councilman
Baxter stated that he was concerned about some of the items listed on the
request not being done and some materials not being on the job site and would
like the Mayor to verify this information with the engineer before releasing
payment. Mayor Tipton stated he would check with Kern-Coleman and asked
Councilman Baxter to work with him on this issue since he was not sure which
items needed to be verified. Councilman Baxter made a motion to approve payment
of the request from Marchese Construction in the amount of $95,081.30 once
verification has been provided that there were no items on the request that had
not been completed nor materials that were not in our possession. Councilman
Kerby seconded the motion and it passed with six affirmative votes. Fire Chief
Tyler advised council that he had some concerns about the ripples that existing
in the foundation. He pointed out that the committee had agreed that the
concrete floor would be painted with an epoxy coating and if the foundation does
not have the proper finish it will not look right. Councilman Baxter advised
Fire Chief Tyler that he was being given the authority to get with the
contractor to see that any problems with the finish was corrected.

The Mayor presented a request
from Fire Chief Tyler for council approval for disbursement of SPLOST 03-08
monies designated for fire equipment in an amount not to exceed $4,500 for the
purchase of “Minitor V” Voice Pagers. After a brief discussion, Councilman
Crosby made a motion to approve this disbursement, Councilman Baxter seconded
the motion and it passed with six affirmative votes.

Council was advised that the City
had received notification from GMA that in order to remain a Georgia Certified
City of Ethics, a recertification is required every four years. Along with the
submission of all changes to our ethics ordinance since its adoption, the
governing body must approve and sign a resolution re-adopting the five ethics
principles. Councilman Baxter pointed out that although he supported the
continuation of Bloomingdale as a City of Ethics, there could be some problems
with the City taking action on issues that may involve directly or indirectly
members of council and cited an incident in Pooler where officials were barely
able to take action on a matter because several of them were employed by Union
Camp. After a brief discussion, Councilman Baxter made a motion to approve the
resolution re-adopting the five ethics principles. Councilman Myrick seconded
the motion and it passed with six affirmative votes.

City Council discussed a proposal
from Hussey, Gay, Bell & DeYoung to prepare a water system model for the City of
Bloomingdale at a cost not to exceed $3500 without City approval that would show
what pressures and volumes are available throughout the system and what it would
take to increase those pressures and volumes to serve new customers. It was
noted that by having this information on hand, the City would be able to
prioritize the areas that may need to be upgraded and as we expanded our system,
the information would be updated. After this discussion, Councilman Rawlings
made a motion to authorize HGBD to proceed with the water system model at a cost
not to exceed $3500 and to pay for this study from the Water/Sewer Renewal and
Extension Fund. Councilman Myrick seconded the motion and it passed with six
affirmative votes.

Mayor Tipton stated that this
concluded the items presented for consideration for inclusion on the council
agenda prior to the deadline of October 13, 2010.

The accounts payable were
reviewed with Councilman Myrick making a motion to pay the bills. Councilman
Baxter seconded the motion and it passed with six affirmative votes.

Being no further business,
Councilman Kerby made a motion to adjourn at 7:20pm. Councilwoman Griffin
seconded the motion and it passed with six affirmative votes.

Respectfully submitted, Sandra
Jones, City Clerk

Mayor Tipton and all council
members were present at the meeting.

Note:
Section § 50-14-1 of the Official Code of the State of Georgia Annotated
requires that the minutes shall, as a minimum, include a description of each
motion or other proposal made, and a record of all votes. These minutes meet
the minimum requirements. However, in an attempt to provide as much information
as possible to the citizens, the recording clerk has included additional
background data and discussion on the subjects presented to council. The
statements of individuals are not verbatim and may be summary in nature.