Regular/Budgeted Position

To request a new Regular/Budgeted position

Please send three items to the Budget Office.

A letter addressed to the Assistant Vice President/Budget Planning. This letter should
request the FTE for the position, or state where the FTE will be coming from in the
budget. It should also state how the position is to be funded in the budget. If it
is to be funded through general use funds, it needs to indicate where the funds will
be coming from to balance the budget. The letter should also state what the approximate
salary will be on the position. This amount can always be changed later, as can the
funding. Finally, please state in the letter who in the department should receive
the new position number once it is set up.

A Position Data Sheet (PER-36) with the details of the position. This form is available
for download from the Human Resources website or download the PDF. See an example of how to fill out this form. All the green highlighted fields are ones that need to be filled out.

Documentation that the department has been approved to set up a new position. Currently,
this approval needs to be from the provost or your area head.

Once the Budget Office receives the letter, Position Data Sheet (PER-36) and approval
documentation, and the Budget Director approves the FTE, the position number will
be created. The Budget Office will email the new position number to both the requesting
department and Human Resources.