Adoption Materials for Your School

Getting Your Community Informed

Before you open up the system to anyone beyond your internal team, it’s a good idea to make sure all those members (students, parents, faculty) have a heads up on what to expect, and how the program will benefit everyone in the long run.

At Vidigami, we offer a range of useful and versatile multimedia marketing tools that you can adapt to your organization’s brand and distribute to specific members using your desired channels, whether its offering a teaser to what Vidigami is all about, how it works, and how everyone can get involved in the photo sharing culture.

Have a look at the items below, and reach out to your Client Success Specialist if you would like any support!

1. Meet Vidigami – Customizable Adoption Video

Using video is a quick and effective way to communicate new programs and tools with your school community. We can help! All you need to do is give us some basic information and assets that we can use to customize a simple 2-minute infographic video explaining Vidigami to your parents, students and staff. Once your custom video is complete, simply upload it to your school’s official YouTube, Vimeo or other channel, so you can embed or share the link in announcements, posts, and more!

If you are interested in producing an adoption video for your school, please download and review the following screenplay template below.

Once completed, please attach the form along with a high resolution logo and any other relevant assets in an email addressed to your Client Success Specialist and marketing@vidigami.com.

Once requests are received, custom videos will take between 5-7 business days to complete. Be sure to order your video before the start of school so it’s ready to roll out on schedule!

2. Targeted Buy-In Video

Looking to get buy-in from a more specific group of people at your school? We are in the process of developing focused buy-in videos for faculty members, students, yearbook teams, and other key parties – helping your photo sources adopt Vidigami more quickly and effectively!

3. Custom Pre-Launch Email

Dear Parent,

Meet Vidigami! This school year, we will be using Vidigami’s secure media management system as the place for all our school memories. Vidigami is the only private and secure system designed exclusively for school communities to store and share photos and videos. Made available to users by [Enter School Name] via invitation only, Vidigami closely follows and adjusts to changes in state, federal and international data privacy laws. You can learn more about how Vidigami ensures you and your family members’ privacy here.

[Enter media contributors – e.g. school photographers, teachers, other faculty members] will be uploading photos of major events from [Enter School Name] to Vidigami.

Eager to get started? [Enter date – e.g. on October 10, next week, today…etc], you will receive an activation email with steps on how set up your account at vidigami.com. Keep an eye out for this invitation email, which you will need to create your account. Also be sure to check your spam/promotion folder as it may end up there depending on your email client.

Once you have activated and logged into Vidigami, you will be able to upload media to the school groups you are a part of, and share moments with others registered with Vidigami in the [Enter School Name] community.

In addition, please download the free Vidigami app to your phone or tablet. You will be able to login to the app with the same username and login you use for the desktop app.

Thanks for being a part of the community, and helping [Enter School Name] build an incredible archive of school memories!

4. Meet Vidigami – Customizable Intro Flyer

Back to School event? Parent lunch? School-wide Assembly? These are terrific opportunities for sharing resources with the relevant members of your communities. Here’s a simple Intro Flyer for Vidigami that you can customize and print out as handouts for students, parents or staff to let them know what Vidigami is all about.

To customize your flyer, download the PDF template below. All editable copy on the document will be marked red. You can edit the PDF using Adobe Reader.

If you require any assistance, please email your Customer Support Specialist and make sure to CC marketing@vidigami.com.

Ready to Launch?

Upload some content into your new Vidigami year so that new and returning users have something to engage with upon activation or launch of the new year.

Send out the “heads-up” email (see pre-launch custom email example) through your usual communication channels (like a weekly newsletter) to let everyone know that you will be sending out invites to activate their accounts or gain access to the newest year on a specific date.

Share out your custom Adoption Video or one of the preset Overview videos (in Training) to help introduce Vidigami to your community, explain what it is and its overall benefits.

On the day of launch, before sending any invites out, ensure you have hit the red “Open Year” button (found in the top right-hand corner of your Group Directory under your current School Year). This pulls your current School Year from “draft” mode into “active” mode for your returning users.

Send Invites! You can use filters to invite a certain group of users (parents, students…etc). Have a look at the generic custom invitation email below to get an idea of how to message the launch for your users.

1. Custom Invitation Email (via Vidigami)

Note: Be sure to update the sender name and sender email address on the system. You can use one of the messages below for the body of the message, and adapt messaging as you see fit.

You do not need to address the recipient at the top, This is a system email that will be automatically directed to them and customized to their names.

First time email:

Welcome to [Enter School Name]’s very own, private media portal. We are excited to roll out a new secure place where you can view, upload, like and search for photos or videos of all the great people and events taking place within the [Enter School Name] community!

This school year, we will be using Vidigami’s secure media management system as the place for all our school memories. Vidigami is the only private and secure system designed exclusively for schools to store and share photos and videos. Made available to users by [Enter School Name] via invitation only, Vidigami closely follows and adjusts to changes in state, federal and international data privacy laws. You can learn more about how Vidigami ensures you and your family members’ privacy here.

[Enter media contributors – e.g. school photographers, teachers, other faculty members] will be uploading photos of major events from [Enter School Name] to Vidigami. If you are eager to join in too, please create your account via the activation link below, so you can log in to vidigami.com.

We also encourage you todownload the free Vidigami app to your phone or tablet. You will be able to login to the app with the same username and login you use for the desktop app.

Thanks for being a part of the community, and helping [Enter School Name] build an incredible archive of school memories!

Regards,

[Sender Name, Title]

For returning members:

I invite you to activate your Vidigami account for the [Enter school year. E.g. 2018/2019] current school year at [Enter School Name]. To get started, please click on the link below.

Take part in our media-sharing program and start uploading your school photos and videos, which will be shared with other registered Vidigami members at [Enter School Name].

Be sure to also download the free Vidigami mobile app so you can access all your school memories on-the-go! Remember to tag photos as much as you can and help [Enter School Name] build a rich archive of memories year after year for every student, family, and staff member.

If you have used Vidigami before, you may want to merge your old account with this one. To do so, select the Email is already registered link at the header of this message.

Training Resources for Your School

As the admin, getting you trained and set up is the first step! Now it’s time to give your community members some basic training training tools for some of the different features in Vidigami that matter most to them:

1 – App Overviews

In these video walkthroughs, give members of your community a full summary the most important features available to them. Simply select the share icon at the top right corner of the videos below and add the link to your next email announcement, LMS notice, or social media post.

Tip: already adding external YouTube or Vimeo videos to your albums in Vidigami? Add the share links of these overview videos in a ‘training’ album, make it ‘Featured’, and you’ll bump the video up to everyone’s Feeds page, so the entire community can see it!

2 – Vidigami User’s Guide

This is a quick infosheet that walks new users through the key steps when getting started with Vidigami, from the moment they get their invitation to activate their account, to capturing and sharing content in the system.

Distribute guides as digital PDFs or print them out as additional handouts to give away during group info sessions and other events.

Note: if you would like to fine-tune the general User’s Guide to address specific people in your community, please email your Customer Support Specialist and make sure to CC marketing@vidigami.com.

3 – Staff Training Deck

4 – Community Guidelines

Like any new media management tool, having some guidelines is always helpful, so you can make sure memories are collected, shared, and used in a way that is responsible and rewarding. Here are 8 guidelines for you and your community to effectively make the most out of Vidigami:

Bonus Items for Engagement and Beyond

Our marketing mantra: the more visual, the more powerful your message! Take advantage of visual content and use graphics from the package below as multimedia attachments for social media posts, announcements in your school portal or website, email newsletter bulletins, or even print them out as postcards!

Multimedia Cards

These multimedia cards are available in a variety of sizes and formats and can always be customized to suit your school’s brand and messaging.

To learn more about customizing multimedia cards, please email your Customer Support Specialist and make sure to CC marketing@vidigami.com.

4 – Best Practices

Have you checked out our collection of Best Practices? As you become the “Vidigami Pro” at your school, you’ll start to discover even more awesome ways to make the most out of the system! Here’s where you can find tips and tricks, ideas and inspiration, how to work with other applications, and many more great app notes to help you succeed.

2. Vidigami Pro Stickers

Boost participation with Vidigami Pro badge stickers! These durable vinyl stickers can be applied to laptops, phone cases, notebooks, car or office windows. Give them out to your key team players in Vidigami or even as rewards for students who participate in tagging and uploading activities.

If you are interested in ordering a batch of Vidigami Pro stickers for your school, please email your Customer Support Specialist and make sure to CC marketing@vidigami.com.

Other Graphics and Assets

Are we missing something you would like see?

We’re always curious to hear about the different materials schools use to raise awareness on Vidigami. Please reach out to marketing@vidigami.com to suggest an item or communication strategy you would like us to implement, so we can keep building on our package of customizable resources for all current and incoming schools in the community!