Travel Instructions

Permission to Travel

Get permission from you supervisor. Have them send an email to Kim Johnson (kim.johnson@sfcollege.edu) stating that you have permission to attend the AFC meeting or conference. Please include the name of the conference, the date and location.

Complete the travel form but do NOT submit. Use budget department number 1480-1611. Kim will change department number if necessary and review the travel form for other adjustments that may need to be made.

You will be assigned a T-number. Email the T-number to kim.johnson@sfcollege.edu and tom.mason@sfcollege.edu. Kim will verify that the travel has been submitted correctly, make adjustments if necessary, and submit to Liam McClay for final approval.IF the email from your supervisor has not been sent prior to the T-number request, your travel will not be approved.

If you have a registration fee:

Print the invoice or receipt

Make sure your T-number is recorded on the invoice or receipt

Take the invoice or receipt to the Kim, who will forward it to the Finance Department for payment

The payment for the registration will be processed before you travel to the conference

Kim will submit the travel for Liam McClay’s approval.

Travel reimbursement

When you return from your trip, please submit the Out-of-District Travel Voucher, with all receipts attached to Kim Johnson, F-230. Liam McClay will need to sign the voucher before it goes to the Finance Department for reimbursement.

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