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Exhibitor Information

As one of the largest events of the year for planning educators and students, the ACSP Annual Conference attracts nearly 1,200 attendees from across the United States and internationally. Today’s planning academic community is faced with more demands than ever before and is looking to find products and services to help better educate students, assist with on-going research, and implement projects.

ACSP’s Annual Conference provides:

A platform to showcase your products, services, and publications in front of the academic planning community;

Networking with academic leaders;

Exposure to a targeted audience;

Enhanced corporate image by showing your support and commitment to the planning industry;

Opportunities to increase your exposure through sponsorship;

And, much more!

The 2018 ACSP Exhibits will be structured in a central location within the Community Center (formerly known as the Book Fair). Pricing tiers have been established based on expected traffic volume and awareness. Below, you will find all the information you need to make decisions on promoting your company at this year’s conference, including: Exhibit Booth Details, Exhibit Layout, Exhibit Registration, and Sponsorship & Advertising Opportunities.

Exhibit Booth Details

Booth space is sold on a first come, first served basis. Booth space is priced according to location and is confirmed when payment is received. There are two levels of booth space available:

A maximum of two additional representatives may be added at a cost of $125 per person. A maximum of four representatives per booth are allowed. Additionally, the exhibit hall will be locked during non-exhibit hours, so be sure to take your personal belongings with you when you leave.

Booth Registration

Full payment with registration form must be received by the Association of Collegiate Schools of Planning before a booth location will be confirmed. Be sure to mark your top four choices on the registration form. Every attempt will be made to assign booths from the choices submitted by each company. The assignment of booths will be made in the order that completed contracts and full payment of booth rental fees are received. In the event that this is not possible, ACSP reserves the right to assign a booth that it considers comparable. Keep the following points in mind:

Exhibitor Registration Form
All onsite representative fields are required. Your form will not be accepted without this information. List name(s) exactly as they should appear on name badges. All name changes received before 30 days prior to the conference are free-of-charge, with a $25 fee within 30 days of the conference and a $35 fee for onsite changes.

Cancellation Policy
By signing the Exhibitor Registration Form, you agree to abide by all the requirements and restrictions in the Contract Terms and Regulations provided on ACSP’s website at www.acsp.org and incorporated by reference herein. You understand that this is not a contract until officially accepted by ACSP.

The full rental fee must accompany the agreement. A full refund of the booth rental price (minus 15% cancellation fee) will be made upon written request received by the exhibit manager prior to July 31, 2018. A full refund of the booth rental price (minus 30% cancellation fee) will be made upon written request received by the exhibit manager prior to August 24, 2018. A 50% refund will be made for cancellation requests received on or after August 25, 2018, but before September 14, 2018. No refunds will be made on or after September 14, 2018.

Contract Agreement
By filling out the form below, we hereby apply for exhibit space at the 2018 ACSP Annual Conference to be held at the Hyatt Regency Buffalo Hotel & Conference Center on October 25-28, 2018, and agree to abide by all the requirements and restrictions in the contract terms and are incorporated by reference herein. We understand that this is not a contract until officially accepted by ACSP. The full rental fee must accompany the agreement. A full refund of the booth rental price (minus 15% cancellation fee) will be made upon written request received by the exhibit manager prior to July 31, 2018. A full refund of the booth rental price (minus 30% cancellation fee) will be made upon written request received by the exhibit manager prior to August 24, 2018. A 50% refund will be made for cancellation requests received on or after August 25, 2018, but before September 14, 2018. No refunds will be made on or after September 14, 2018.