How to create a shared calendar and tasks lists within a postoffice that will be accessible by all mailboxes.

SUMMARY

The purpose of this article is to provide
information on how to create a shared calendar and tasks lists within
a postoffice that will be accessible by all mailboxes. Postoffices/domains
may require a shared calendar or tasks list so that it is accessibile to
all users in order to provide a group schedule or an on call roster as
example.

DETAIL

NOTE: Sharing is an exclusive feature for Enterprise
and Enterprise Premium versions of MailEnable.

Step 1: Create a mailbox within the MailEnable
administration console:

Specify a mailbox password or alternatively click
onSelect Randombutton to set a random
password.

ClickApplyand thenOK.

Step 2: Configure mailbox "Calendar" and
"Tasks" to be shared:

To grant permissions to a mailboxes "Calendar" or
"Tasks" list can be achieved by either logging into the web
mail client or via the Outlook MAPI connector. This article will cover the
web mail procedure method.

Within the "Shared Resources - Properties" window
select the option to grant access to "Everyone".

Use the "Access Level" dropdown menu and set the
access level to either "Full Access" (Users can add, edit and delete calendar
entries or "Read Only" (Users can only read calendar entries).

Next click the "Grant Access" button and then
close the window.

Repeat the above steps for "Tasks".

Step 3: Connecting to the shared Calendar and
Tasks list:

There are various ways this can be achieved and
various protocols and clients. The article will cover the MailEnable web mail
client and MailEnable MAPI Connector for Microsoft Outlook
methods.

Connecting via the MailEnable web mail
interface:

Login to the web mail interface and navigate to
the "Options" page.

Within the folder tree expand: Shared

Click on "Connect To Share" and within the
"Connect To Share" use the "dropdown menu for "Mail User" and select the
mailbox "OncallRoster" created in step 1.

Within the "Resource to Open" list select
"Calendar" and then click the "Connect" button.

Repeat the above steps for the "Tasks" resource to
open.

Once connected navigate to the "Calendar" page to
find an additional "Calendar" resource. An additional "Tasks" list will
also be available under the "Tasks" page.

Connecting via the MailEnable MAPI Connector
for Microsoft Outlook:

Open Microsoft Outlook.

Within the Outlook toolbar click on the "Server"
tab.

Next click on "Open Resource".

Tick the resource for "Oncallroster" and
then click "OK".

This will add an additional folder branch listing the
shared resources in the Outlook folder account tree. Navigating to the Outlook
"Calendar" page and "Tasks" page will also list the connected shared
resource.