Strengthen Program Oversight - ADS 302

In USAID’s Automatic Directives System (ADS) Chapter 302, Procedures for Designating the Contracting Officer’s Technical Representative (COTR) for Contracts and Task Order states that the COTR is in a unique position to monitor the contractor’s performance and is delegated authorities that are otherwise vested in the contracting office.

The COTR is expected to monitor the contractor's performance, verify that it conforms to the technical requirements and quality standards, and document and elevate any material deficiencies in the contractor's performance to the contracting office.

Accordingly, the COTR’s approval of implementation plans, work plans, or monitoring or evaluation plans must be consistent with the terms and conditions of the contract

General Recommendations

Develop and document a checklist of required information to monitor completion of work plan activities.

Develop written procedures for access requirements, transfer, and maintenance of electronic program files.

Document and publicize requirements for electronic records retention and link them to an official staff-departure checklist.

SOURCE: AUDIT REPORT NO. 6-268-10-006-P August 24, 2010

The recommendations are derived from audit reports of the Office of the Inspector General. The source refers to the audit report, which is available on this site as part of the Audit Database Project: an educational tool for compliance with USAID regulations. Please see the disclaimer of this site before using recommendations.