SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORTREGULAR MEETING ANDSUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ROSA SPECIAL MEETINGCITY HALL, 100 SANTA ROSA AVENUEAUGUST 14, 2012

Staff will provide an update on the Community Corrections Partnership (CCP) Realignment budget for the 2012/2013 fiscal year.

On April 5, 2011, Assembly Bill 109 (The Public Safety Realignment Act of 2011) was signed into law. It went into effect on October 1, 2011.

Realignment legislation designates the Community Corrections Partnership (CCP) as the body responsible for developing and recommending an implementation plan for Public Safety Realignment to the Board of Supervisors. This legislation also creates an Executive Committee of each County's CCP, which constitutes its voting membership.

PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.

PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15.

7. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

Staff will present analysis of the first DINE event including discussion trends, participant feedback, and plans for the next event scheduled for September 14, 2012.

7.2 UTILITIES DIRECTOR UPDATE

Miles Ferris, the Director of the City's Utilities Department for the past 27 years will address the City Council to announce his pending retirement date and thank the City Council and the public for their continued backing and support.

8. APPROVAL OF MINUTES – July 31, 2012, Regular Meeting

9. MAYOR'S/COUNCILMEMBERS’ REPORTS

9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

9.2 MAYOR /COUNCILMEMBERS’ REPORTS

9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED)

There are five separate issues that have been submitted to the General Resolutions Committee at League of California Cities for recommendation and voting at the General Assembly in September.

The resolutions are:

1. Resolution calling upon the Governor and Legislature to enact legislation that would correct inefficiencies in the audit system, distribution system and inequities in the formulas for distributing court ordered arrest and citation fines, fees and assessments generated by local government;

It is recommended by the City Manager’s Office, that the Council, by motion, consider taking a position on each individual resolution to provide direction to its Voting Delegate for the meeting of the League General Assembly.

This resolution, recommended by the Utilities Department, authorizes the approval of the Cooperative Agreement between the City of Santa Rosa, County of Sonoma, and the Sonoma County Water Agency, authorizes the City Manager to execute the Agreement, and approves proposed edits to the adopted Storm Water Low Impact Development Technical Design Manual for purposes of implementation of NPDES Permit No. CA0025054 requirements.

This resolution, recommended by the Utilities Department, amends the City Classification and Salary plan to add one (1.0) FTE limited term Utilities Technician position for the period of one year. The source of funds is CIP, 55511 Pre-Design – Water and 70556 Pre-Dsgn, Plng, Bud&GIS-Sewer.

This resolution, recommended by the Police Department will 1) ratify the first amendments to tow services franchise agreements; 2) approve the second amendments to tow services franchise agreements and authorize the Chief of Police or designee to execute the second amendments; and 3) authorize the Chief of Police or designee to approve future extensions to the terms of the existing tow services franchise agreements.

This resolution, recommended by the Finance Department, approves the Central Parking Annual Benefit Assessment District budget for Fiscal Year 2012/13. Upon approval of the Fiscal Year 2012/13 budget, the calculated annual assessment levy against properties within the district will be placed on the 2012/13 Sonoma County tax roll.

RECESS REGULAR MEETING OF THE SANTA ROSA CITY COUNCIL AND CONVENE TO A SPECIAL MEETING OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ROSA

SUCCESSOR AGENCY TO THE REDEVEOPMENT AGENCYOF THE CITY OF SANTA ROSACITY COUNCIL CHAMBERTUESDAY, AUGUST 14, 2012SPECIAL MEETING4:30 PM

AGENDA

NOTICE IS HEREBY GIVEN that the Successor Agency to the Redevelopment Agency of the City of Santa Rosa will hold a special meeting on Tuesday, August 14, 2012, at 4:00 p.m. in the City Council Chamber, 100 Santa Rosa Avenue, Santa Rosa, California.

1. CALL TO ORDER AND ROLL CALL

2. PUBLIC COMMENT (PUBLIC COMMENT IS LIMITED TO ITEMS WHICH ARE THE SUBJECT OF THE SUCCESSOR AGENCY)

The proposed resolution, recommended by the Department of Economic Development and Housing, adopts the Administrative Budget and Recognized Obligation Payment Schedule for the period of January 1, 2013 through June 30, 2013 for the Successor Agency to the Redevelopment Agency of the City of Santa Rosa, pursuant to Health and Safety Code §34177(j)-(l).

BACKGROUND: AB 1484, a trailer bill to the Fiscal Year 2012/13 State Budget, requires Successor Agencies to complete various tasks by certain dates in order to receive a finding of completion from the State Department of Finance. Obtaining this finding will permit repayment of City loans in the amount of $7,000,000 from the former redevelopment agency beginning in Fiscal Year 2013/2014. This item establishes a new project account with appropriations in the amount of $183,000 from General Fund reserves to complete the necessary work as defined in AB 1484 and authorizes the Successor Agency to enter into a loan agreement with the City of Santa Rosa in order to fund completion of the work required by this Bill.

RECOMMENDATION: It is recommended by the Department of Economic Development and Housing and the Finance Department that the Successor Agency adopt a resolution that: 1) authorizes the Successor Agency to accept a loan from the City in the amount of $183,000 for administrative costs necessitated by additional compliance requirements imposed by AB 1484, and which loan is authorized by section 34173(h) of the Health and Safety Code; 2) approves the execution of a Promissory Note in the amount of $183,000 for delivery to the City; and 3) authorizes that the loan and Promissory Note be reflected on the ROPS.

ADJOURN SPECIAL MEETING OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ROSA AND RECONVENE THE REGULAR MEETING OF THE SANTA ROSA CITY COUNCIL

BACKGROUND: AB 1484, a trailer bill to the Fiscal Year 2012/13 State Budget, requires Successor Agencies to complete various tasks by certain dates in order to receive a finding of completion from the State Department of Finance. Obtaining this finding will permit repayment of City loans in the amount of $7,000,000 from the former redevelopment agency beginning in Fiscal Year 2013/2014. This item establishes a new project account with appropriations in the amount of $183,000 from General Fund reserves to complete the necessary work as defined in AB 1484 and authorizes loaning of the funds to the Successor Agency.

RECOMMENDATION: This resolution, recommended by the Department of Economic Development and Housing and the Finance Department recommends the adoption of a resolution that: 1) authorizes the Chief Financial Officer to establish Project No. 02065 (AB 1484 – RDA Dissolution), with appropriations in the amount of $183,000, the source of funds being a loan from the General Fund Reserves to the Successor Agency, so that work associated with meeting the requirements of AB 1484 may be completed; and 2) authorizes acceptance of delivery of a Promissory Note from the Successor Agency in the amount of $183,000.

BACKGROUND: During the budget process, City Council asked staff to report on the cost of increasing the level of service for park restroom maintenance. The City’s park inventory includes twelve (12) parks that feature a total of sixteen (16) restroom facilities available to the public. Restrooms are cleaned and serviced once per day between 6:30 am and 8:00 am with additional service available on an emergency basis. Howarth Park, the City’s busiest park, has temporary employees that service the restrooms throughout the day to keep up with demand. Prior to the budget reductions that occurred in 2009, restroom maintenance was privately contracted with a non-profit organization. Given the resources available after budget reductions, restroom maintenance was analyzed and utilizing a combination of permanent and temporary City employees was determined to be the most cost effective approach. Increasing the frequency of restroom servicing will either require reprioritizing current service levels and reducing programming delivered by the department in another area or identifying an additional funding source.

RECOMMENDATION: This report is provided as information only in response to Council questions.

BACKGROUND: The roof on the City-owned Municipal Service Center South building leaks and is starting to incur interior building damage. Replacing the roof before the rainy season with a cool membrane roof would save money on roof repairs and interior building damage and would reduce energy costs. The estimated cost to replace the existing roof is $350,000. The cost would be funded by Utilities funds and General funds, proportionate to the square footage use of the building. Under an expedited process to replace the leaking roof before the rainy season, bids are scheduled to be opened on August 13, 2012. Bid results will be announced at the Council meeting.

RECOMMENDATION: It is recommended by the Utilities Department and the Transportation and Public Works Department that the Council, by motion, establish the Municipal Services Center South Re-Roof and Roof Modifications Project, JL Key 17517, award construction Contract C01749 to the lowest responsive and responsible bidder and approve a construction contingency of 10%.

BACKGROUND: On July 24, 2012 the City Council, by motion, indicated that it wished to prepare the ballot arguments in favor of Ballot Measure 2 (Binding Arbitration), Ballot Measure 3 (Design Build) and Ballot Measure 4 (Clean up Amendments). The Council further suggested that the City seek additional Community Leaders to sign in favor of the three measures in accordance with the Election Code provisions. The deadline for submission of ballot arguments is August 20, 2012.

If arguments for and against any measure are submitted, any rebuttal arguments to the measure are required to be filed by August 30, 2012. Since the City Council will not be meeting prior to that date, the Mayor should be authorized to sign and file the primary arguments and, if necessary, rebuttal arguments on behalf of the City Council for each of the three ballot measures subject to review of the City Attorney.

RECOMMENDATION: It is recommended that the Council, by resolution, approve the wording of the ballot arguments in support of Measure 2, Measure 3 and Measure 4, authorize the Mayor to sign the arguments on behalf of the City Council, authorize the Mayor to sign on behalf of the City Council any rebuttal arguments that may be necessary, and timely file the arguments with the City Clerk as required under the Elections Code.

It is further recommended that the Council, by motion, approve the addition of the signatures of community members to join the Council in support of these ballot arguments in accordance with the requirements of the Elections Code and authorizes these community members to also sign any rebuttal arguments if necessary or for the Mayor to seek additional signatures for the rebuttal after consultation with the City Manager and City Attorney.

BACKGROUND: The Sonoma Marin Area Rail Transit (SMART) began track reconstruction in June 2012 along the rail corridor. This work includes the area between Guerneville Road in Santa Rosa to San Rafael. According to SMART staff, their contractor is expected to begin work on the track reconstruction in the vicinity of Jennings Avenue in October 2012.

SMART staff and their contractor believe that a grade separated bicycle and pedestrian crossing could be constructed at the Jennings Avenue location. Due to the ongoing construction of the tracks, a timely determination of the feasibility of this option is needed.

RECOMMENDATION: This resolution, recommended by the Transportation and Public Works Department, approve and authorize the City Manager to execute a Funding Agreement with Sonoma Marin Area Trail Transit (SMART) in an amount not to exceed $200,000 to complete the environmental review and design of a grade separated bicycle and pedestrian crossing at Jennings Avenue with the source of funds being Capital Facilities Fees (CFF) budgeted in CIP project number JL Key P17485 – Jennings Avenue Crossing, pending approval of the SMART District Board.

BACKGROUND: The annual charges of the storm water enterprise have been fixed by the Council at $28.52 per equivalent residential unit (ERU) for Fiscal Year 2012/13. To simplify the payment process for property owners and to reduce collection expenses, the City, as directed by Council, proposes to collect the charges on the Sonoma County property tax roll.

RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, place the storm water enterprise charges on the tax roll to be collected by the County Tax Collector at the same time and in the same manner as County taxes are collected.

14. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

15. PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.

16. ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action.

UPCOMING MEETINGS(Note: This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda)

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