All-mail ballot election for the Town of Pinetop-Lakeside

• · · t
P.. INETOP ( LAKESIDE Celebrate the Seasons
August 22, 2007
Honorable President
Arizona State Senate
1700 W. Washington, Senate Wing
Phoenix, AZ 85007
Honorable Speaker
House ofRepresentatives
1700 W. Washington, House Wing
Phoenix, AZ 85007
Re: Town ofPinetop- Lakeside 2007 Mail Ballot Election
Dear Sirs:
The Town of Pinetop- Lakeside held its first mail ballot election with a Primary Election on
March 13,2007 and a General Election on May 15,2007. Pursuant to ARS § 16- 409. B, our Mail
Ballot Election Report is enclosed. The report addresses all required information.
On May 4, 2006, the Mayor and Council adopted a resolution establishing election procedures
for the Town of Pinetop- Lakeside elections which states that all future Town elections will be
conducted. using mail ballots. A. s you will see from the attached report, oUt' voter turnout
increased by 28% from our 2005 General Election.
Please feel fiw to contactme ifyou have any questions or require further information.
Sincerely,
('
~.
1
Lu Aiiiie rost, CMC
Town Clerk
cc: Mayor K. Barbara Teague and Town Council
L. Kelly Udall, Town Manager
Jack Barker, Town Attorney
1360 N. Niels Hansen Lane • Pinetop- Lakeside, AZ 85929
( 928) 368- 8696 • TDD ( 928) 368- 8802 • Fax ( 928) 368- 8528
www. ci. pinetop- Iakeside. az. us
...
1. Changes in Voter Turnout
IElection Date
I
Number of
I
Number of Voter Turnout
Registered Voters Ballots Cast Percentage
IMarch 26, 1985 I 1,454 I 258 18
IMarch 21, 1989 I 1,621 I 482 30
May 16,1989 I 1,645 I 515 32
March 19, 1991 I 1,801 I 302 17
March 9, 1993 I 1,985 I 284 I 15
March 14, 1995 I 2,057 I 461 I 23
March 11,1997 I 2,070
. · 1...
217 I 11
IMarch 9, 1999 . I 2,130 I 367 I 18
I May 18,1999
I
2,142 I 470
I
22
INovember 2, 1999
I
2,174 I 319
I
15
Referendum -_......
11vIarc~ 13,20~~ m I 2,339 I 372 I 16
I~ arch 11,2003 I 2,429 414 I 17
1_ 1vI~ y 20, 2003 I 2,407 379 I 15
November 2, 2004 I 2,291
I
1,582
I
69
Referendum
IMarch 8, 2005 I 2,833 I 479 I 16
IMay 17,2005 I 2,834 I 468
._ .1
16
September 12, 2006
I
2,485 I 666
I
26
Referendum -- IMarch 13,2007* I 2,598 I 1,067 I 41
I May15,2007* . I 2,303 I 1,030 I 44
* Mail Ballot Elections
..
2. Cost ofMail Ballot Election Compared to Traditional Elections
I
Election Date I TotalCost I Number of I Cost per I Cost per i
Ballots Cast Ballot Cast Registered Voter
I March 8, 2005 I $ 2,269.02 I 479 I $ 4.74 I $. 80
IMay 17,2005 I $ 1,823.06 I 468 I $ 3.90 I $. 64
ISeptember 12,
I
$ 3,734.51 I 666 I $ 5.60 I $ 1.50
2006 Referendum
IMarch 13, 2007 I $ 4,181.90 I 1,067 I $ 3.92 I $ 1.61
I May 15,2007 I$ 8,751.15* I 1,030 I $ 8.50 I $ 3.80
* Included a 32 page publicity pamphlet for Home Rule and two Referenda, as
well as additional publication and postage expenses
3. Suggestions for Improvements or Refinements in the Mail Ballot Program
There are no suggestions for improvement at this time.
4. Frequeney and Severity orMail Ballot Irregularities
After the Primary Election we listed the non..< feliverable ballots as " rejected" on the
Abstract, which caused the voters concern. For the General Election we added a
ballots undelivered line and that seemed to clarify the situation.
5. Voter Satisfaction with the Process
Several comments were received from voters that they preferred the mail ballot
process. Some voters were concemed about signatures being visible on the outside of
the envelope and people knowing how they voted. The voters were educated on the
process and were allowed to watch the count to see how the process worked.
6. Number ofNon- Deliverable Ballots
There were 463 non- deliverable ballots at the Primary and 172 at the General which
was due to the work by the Navajo County Recorder's Office. We hope to see this
number decrease even further.

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Full Text

• · · t
P.. INETOP ( LAKESIDE Celebrate the Seasons
August 22, 2007
Honorable President
Arizona State Senate
1700 W. Washington, Senate Wing
Phoenix, AZ 85007
Honorable Speaker
House ofRepresentatives
1700 W. Washington, House Wing
Phoenix, AZ 85007
Re: Town ofPinetop- Lakeside 2007 Mail Ballot Election
Dear Sirs:
The Town of Pinetop- Lakeside held its first mail ballot election with a Primary Election on
March 13,2007 and a General Election on May 15,2007. Pursuant to ARS § 16- 409. B, our Mail
Ballot Election Report is enclosed. The report addresses all required information.
On May 4, 2006, the Mayor and Council adopted a resolution establishing election procedures
for the Town of Pinetop- Lakeside elections which states that all future Town elections will be
conducted. using mail ballots. A. s you will see from the attached report, oUt' voter turnout
increased by 28% from our 2005 General Election.
Please feel fiw to contactme ifyou have any questions or require further information.
Sincerely,
('
~.
1
Lu Aiiiie rost, CMC
Town Clerk
cc: Mayor K. Barbara Teague and Town Council
L. Kelly Udall, Town Manager
Jack Barker, Town Attorney
1360 N. Niels Hansen Lane • Pinetop- Lakeside, AZ 85929
( 928) 368- 8696 • TDD ( 928) 368- 8802 • Fax ( 928) 368- 8528
www. ci. pinetop- Iakeside. az. us
...
1. Changes in Voter Turnout
IElection Date
I
Number of
I
Number of Voter Turnout
Registered Voters Ballots Cast Percentage
IMarch 26, 1985 I 1,454 I 258 18
IMarch 21, 1989 I 1,621 I 482 30
May 16,1989 I 1,645 I 515 32
March 19, 1991 I 1,801 I 302 17
March 9, 1993 I 1,985 I 284 I 15
March 14, 1995 I 2,057 I 461 I 23
March 11,1997 I 2,070
. · 1...
217 I 11
IMarch 9, 1999 . I 2,130 I 367 I 18
I May 18,1999
I
2,142 I 470
I
22
INovember 2, 1999
I
2,174 I 319
I
15
Referendum -_......
11vIarc~ 13,20~~ m I 2,339 I 372 I 16
I~ arch 11,2003 I 2,429 414 I 17
1_ 1vI~ y 20, 2003 I 2,407 379 I 15
November 2, 2004 I 2,291
I
1,582
I
69
Referendum
IMarch 8, 2005 I 2,833 I 479 I 16
IMay 17,2005 I 2,834 I 468
._ .1
16
September 12, 2006
I
2,485 I 666
I
26
Referendum -- IMarch 13,2007* I 2,598 I 1,067 I 41
I May15,2007* . I 2,303 I 1,030 I 44
* Mail Ballot Elections
..
2. Cost ofMail Ballot Election Compared to Traditional Elections
I
Election Date I TotalCost I Number of I Cost per I Cost per i
Ballots Cast Ballot Cast Registered Voter
I March 8, 2005 I $ 2,269.02 I 479 I $ 4.74 I $. 80
IMay 17,2005 I $ 1,823.06 I 468 I $ 3.90 I $. 64
ISeptember 12,
I
$ 3,734.51 I 666 I $ 5.60 I $ 1.50
2006 Referendum
IMarch 13, 2007 I $ 4,181.90 I 1,067 I $ 3.92 I $ 1.61
I May 15,2007 I$ 8,751.15* I 1,030 I $ 8.50 I $ 3.80
* Included a 32 page publicity pamphlet for Home Rule and two Referenda, as
well as additional publication and postage expenses
3. Suggestions for Improvements or Refinements in the Mail Ballot Program
There are no suggestions for improvement at this time.
4. Frequeney and Severity orMail Ballot Irregularities
After the Primary Election we listed the non..< feliverable ballots as " rejected" on the
Abstract, which caused the voters concern. For the General Election we added a
ballots undelivered line and that seemed to clarify the situation.
5. Voter Satisfaction with the Process
Several comments were received from voters that they preferred the mail ballot
process. Some voters were concemed about signatures being visible on the outside of
the envelope and people knowing how they voted. The voters were educated on the
process and were allowed to watch the count to see how the process worked.
6. Number ofNon- Deliverable Ballots
There were 463 non- deliverable ballots at the Primary and 172 at the General which
was due to the work by the Navajo County Recorder's Office. We hope to see this
number decrease even further.