# Put each batch in date order by batch date, the batch number, which gives you the batch date, should be on the media for duplicates and overpayments

+

# Put each batch in date order by batch date, the batch number, which gives you the batch date, should be on the media for duplicates and overpayments. The batch date is the date the funds were put into AR.

#'''To locate the date''' for refunds due to cancellations or if you don't have the batch number, pull up the record and look on the lower AR tab for the date the funds were entered into AR, you will see a credit balance for the amount of your refund. '''If you do not see the funds in AR, give a copy of the backup to Vicki Williams for adjustment.'''

#'''To locate the date''' for refunds due to cancellations or if you don't have the batch number, pull up the record and look on the lower AR tab for the date the funds were entered into AR, you will see a credit balance for the amount of your refund. '''If you do not see the funds in AR, give a copy of the backup to Vicki Williams for adjustment.'''

#Add all refunds by type to get batch totals and create batch sheets

#Add all refunds by type to get batch totals and create batch sheets

Line 32:

Line 32:

#Highlight and CLICK Mark/Unmark button for each refund.

#Highlight and CLICK Mark/Unmark button for each refund.

# Once all refunds in the batch are highlighted CLICK Issue Refunds Button, say yes to the pop up boxes-the batch total will be zero but the count will be the number of refunds you have.

# Once all refunds in the batch are highlighted CLICK Issue Refunds Button, say yes to the pop up boxes-the batch total will be zero but the count will be the number of refunds you have.

−

#Run your edits: The amount on the edit should match your batch total as listed on the accounting batch sheets. The batch in iMIS will have a zero control total but the credit and debit totals of the entries will match your total. (''insert image'') '''Edits:''' Run 1 iMIS edit for J. Tam, and run regular edit(generate reports>custom reports>batch edit) for batch and keep posted edit.

+

#Run your edits: The amount on the edit should match your batch total as listed on the accounting batch sheets. The batch in iMIS will have a zero control total but the credit and debit totals of the entries will match your total. (''insert image'') '''Edits:''' '''Run 1 iMIS edit for J. Tam''', and run regular edit(generate reports>custom reports>batch edit) for batch and keep posted edit.

#Send accounting their batch for processing; We keep a copy of the batch in our files

#Send accounting their batch for processing; We keep a copy of the batch in our files

If you prefer to print and write out a form see the links at the bottom of the page*

Copies for refunds of duplicates or overpayments:1 copy and 1 original of duplicate payment(you will have the media from the second of the 2 payments, always take a look at the payment screen (insert image) to make sure there are 2 payments). We use the copy for accounting and keep the original for our files.

Copies for refunds of cancellations-1 copy for adjustment-give to Vicki Williams, 2 copies for refund

Many subscriptions are paid by agencies and the refunds go to the agency not the subscriber, so be sure you make the check request out to the correct recipient. Always remember to reference the agency ID number or purchase order number in the Invoice field on the check request, so they can identify the refund.

Put each batch in date order by batch date, the batch number, which gives you the batch date, should be on the media for duplicates and overpayments. The batch date is the date the funds were put into AR.

To locate the date for refunds due to cancellations or if you don't have the batch number, pull up the record and look on the lower AR tab for the date the funds were entered into AR, you will see a credit balance for the amount of your refund. If you do not see the funds in AR, give a copy of the backup to Vicki Williams for adjustment.

Add all refunds by type to get batch totals and create batch sheets

Create a new batch for each type of refund: Checks, Visa/MC and Amex

For check requests separate the white and pink copies of the check request-accounting gets the white copy stapled to a copy of the backup; we keep the pink copy stapled to the original if we have it or a copy.

For credit card refunds, complete form and print 2 copies-attach one copy to each of the sets of backup, one for accounting and one for our file

Log refund batches in accounting refund spreadsheet by going to S>Share>A_IMIS REFUNDS>FY09-Z-REFUND sheet. You will use the next available accounting refund batch number(s).

Go to AR in iMIS by going to AR/Cash tab(at the top)>Process Month End Procedures>Credit Invoices this will bring up all the funds in AR.

They are in date order going from oldest entries to most recent. You will usually need to scroll to the bottom to find your refund candidates.

Using the AR date, find the item you are refunding-you will see the customer name, the amount and the type should be DUES-make sure it's your item, there are lots of entries in AR.

Highlight and CLICK Mark/Unmark button for each refund.

Once all refunds in the batch are highlighted CLICK Issue Refunds Button, say yes to the pop up boxes-the batch total will be zero but the count will be the number of refunds you have.

Run your edits: The amount on the edit should match your batch total as listed on the accounting batch sheets. The batch in iMIS will have a zero control total but the credit and debit totals of the entries will match your total. (insert image) Edits:Run 1 iMIS edit for J. Tam, and run regular edit(generate reports>custom reports>batch edit) for batch and keep posted edit.

Send accounting their batch for processing; We keep a copy of the batch in our files

Send Jennifer Tam her batch edit and you're done!

-Remember to never close window until you’re finished

-Check name and amount carefully-Once refunds are done you can’t go back!