Full Time Commercial Administration Assistant

Hazlemere Window Company are looking for an experience administrative assistant to join their busy Commercial department. Reporting to the head of department, The successful candidate will be providing a complete administrative support role to the Commercial department and Estimating Team.

Job Title: Commercial Department Administrator

Key Responsibilities and Accountabilities:

Log all enquiries/new customers/new suppliers into the Commercial Department by loading onto CRM, ensuring details are updated as required

Raise new contracts on CRM and Commercial server and compile relevant paperwork, including creating new paper copy files and forwarding to relevant departments. Download any documents required for the new enquiry and add to commercial estimating folder

Look at specification for details of project to record accurately on CRM

Ensure that the credit scoring system is used to record any new enquiries and complete a standard evaluation form and then add score to CRM.

Minute taking of meetings as and when required, including new project Handover meetings

Update product spec brochures on the shared drive and place copies in the hard folders

Scanning and copying of documents for the Estimators

Complete PQQs for submission to organisations and Approved Supplier Questionnaires.

LHC Project Registration

Organise site surveys for Estimating Department as required

General administrative duties including: composing and sending general letters and emails to customers or clients; rejection to price works letters, decline tenders, save emails onto software package, following up requests from Estimating Team.

Answer switchboard overflow calls as required

Carry out any other duties that may be deemed necessary for the completion of the works by the company and/or the line manager.

Personal Specification:

Experience in office administration.

IT literacy; experience in using Microsoft Office.

A good deal of common sense, etiquette and ability to think on one’s feet.

Commercial Aluminium Suppliers across the South of England

Based in High Wycombe, Buckinghamshire, we have worked on projects across the home counties and beyond. We have excellent relationships with several local authority bodies and work closely with project managers and company leaders to ensure all projects run as smoothly as possible.

From Swindon to Sussex and Kettering to Kent; our wide-ranging experience makes us the perfect choice for your commercial installation project. For the best in commercial aluminium, choose Hazlemere Commercial.