Forms

Covering Certificate Request

The stallion owner must provide the mare owner a covering certificate AFTER the mare is confirmed in foal, and BEFORE the foal is born. (For mares being leased, please see womb rental section below - timelines are much tighter for this.)

Only stallion owners can request/produce covering certificates for stallions currently owned by them.

Stallion owners can log into ANCCE's website and produce covering certificates for the current breeding year only (1 January - 31 December). If you need your login you will need to contact the office and use the instructions attached.

If a certificate is required for a previous calendar year for the covering, the Registrar at PREAA's office will need to create one for you - fee is $10 per certificate and by completing the attached form and emailing back to
registrar@preaa.com.au or by mail.

You will need to fill out an International Application for Service form as a “cover page”. The cost for this code is $400 - a once off fee (current as at January 2018).

Step 1 - International Application for Service form - Fill out the top section as best you can. For breeder code application you use service code 700. Leave the middle section blank and sign at the bottom left of the form.

Step 2 - Application for Breeder Code form - fill it out as best you can.

Section 1 - The NIF number in the first section is your driver's licence or passport number.

Section 2 - A representative is someone who fills in paperwork, such as for breeding, for you. This will only be applicable if you have a stud manager, or someone else like that you wish to nominate to do this on your behalf. NB this person has all rights to sell a horse under you as well, so be very careful with this!

Section 3 - If the horse is located elsewhere to your residential address, you can fill those details in at section 3, or repeat the address details at section 1 if they are the same.

Please note, this code is if you only plan on riding, however if you have any intentions of breeding later on or requesting any other service for this horse, you are best to get a full breeder code
at the outset.
If you do change from an owner code to a full breeder code down the track you will need to pay the full breeder code fee, and transfer every horse out of your owner code to your breeder code at a cost
of $100 per horse (current fees). Also, you can only present a horse for valoration under a full breeder code.
Fill out the forms outlined above for a full breeder code using the examples there, this time using service code 802. The fee for an owner code is $100.

Transfer of Ownership – service code 619

When a horse is purchased and all payments are made, the seller of the horse MUST hand over the passport, and sign over the Ownership Card to the new owner.

The ownership card is a buff coloured card that is a "tear out" first page of the passport, or if the horse has been sold previously, will be separate to the passport. It is entitled "Carta de Titularidad" or more recently "Carta de Propiedad". On the reverse of the card the seller must sign in the left hand box, and the purchaser in the right hand box. If this has not been done, the purchaser must return this to the seller to complete before it is sent to the office.

To transfer a horse, there are two things you need to do:

apply for a breeder (or owner) code (see above)

Do the transfer of ownership paperwork and pay the fee.

For the Transfer of Ownership, fill out the International Application for Service form using service code 619 for transfer of ownership. Put the horse's name and passport number in the middle section, and sign at the bottom left.

Then, send the following to the office:

The comleted International Application for Service form;

The passport;

The completed ownership card;

The return express post or Registered Post satchel for the passport return to you; and

You will need to fill out an International Application for Service form using service code 103.

Fill out the top section using service code 103 for inscriptions;

Put the foal's name in the middle section and the covering certificate number (starts with the year ie 2017 etc.);

Sign at the bottom left of the form;

Attach the blue copy (or photocopy) of the birth certificate with the covering dates, birth dates, name of the foal, sex of the foal and colour of the foal clearly visible.

Post the above with the fee of $290 to the office - can be scanned and emailed, but please post the original forms as well. The fee can be paid online but please make sure you use your name as a reference so we know who has paid.

If you lease a mare, the lessee can now be listed as the "breeder" of the foal as long as this process is followed.

The Womb Rental Agreement form must be completed BEFORE the mare is covered.

The signatures of BOTH the Lessee and Lessor must be witnessed by a Notary Public (including a solicitor or Justice of the Peace - this can be done separately).

The stallion owner must provide a covering certificate within two months of the covering and this must be recorded on the form.

Once this is completed, please send the form to the office for lodgement with Spain. This form must be lodged with Spain 8 months BEFORE the foal is born.

The consequence of this form not getting to Spain 8 months prior to the birth of the foal is that the foal will be "bred" by the mare owner, not the "Lessee" on its paperwork. Of course both the mare owner and lessee must have full breeder codes with ANCCE.