CloudTrade removes the barriers to supplier adoption. More paper is removed in a shorter time frame than any other e-invoicing approach. Guaranteed.

Service Providers are lazy

It is a sad fact that e-invoicing projects often fail as they do not consider the role the supplier is expected to play.

Suppliers are like any organisation: they don't like change. So when they are asked to change their systems to send XML or EDI files; or to log onto a 3rd party portal to raise your invoice, more often than not their answer will be: "No".

CloudTrade is different

CloudTrade is built firmly on the premise that e-invoicing should be free for suppliers, easy to use and non-disruptive - only then will suppliers move away from paper.

Did you know?When an application generates a PDF, in almost all instances it will be a text PDF. CloudTrade reads the document text straight from the PDF without the use of OCR – which guarantees 100% quality.

PDF invoicing is easy to use and out-of-the-box with most accounting packages. As a result, >90% of suppliers (irrespective of shape or size!) when asked will send PDF invoices.

Did you know?Though XML and EDI is a great vehicle once set up, it often requires the supplier to make costly and difficult changes to their billing application and infrastructure to send them.

These changes can restrict all but the largest organisations with the budget and invoice volumes needed to justify the changes.

For those suppliers who prefer this method, we will map their data to your preferred structure.

Did you know?A supplier portal is great for many things, though creating an invoice is rarely one of them. If a supplier already uses an accounting application, the question must be asked: "why would they want to duplicate effort and raise their invoice in the accounting package, then do it again in a 3rd party portal?"

Though CloudTrade integrates with a number of free-to-use invoice portals, this method of invoice submission is rarely liked by suppliers.

Did you know?Although we strive to move all suppliers onto electronic invoice submission, the reality is that a small percentage of invoices may stubbornly remain on paper.

By asking the supplier to scan their invoice and email - or where not possible requesting the buyer to do the same - our Cloud Capture service can convert the image files using OCR into an e-invoice structure.

Quick, simple supplier adoption

Validation & Compliance

CloudTrade acts as a front door to your business. If the document doesn't pass the validation rules previously agreed with you, it doesn't get in. Though rules can vary between customers, common across each e-invoice service is a set of document compliance checks, which includes logic to ensure all mandatory fields are present and the data is valid.

For more information about the Validation & Compliance, please contact us.

Supplier On-Boarding

CloudTrade removes the barriers to supplier adoption which guarantees the maximum number of suppliers move away from paper and onto electronic invoicing.

Suppliers like our approach as it's non-intrusive: they don't have to change their systems to send XML or EDI; they don't have to log onto a 3rd party portal and they don't have to install any software. Buyers like our service because of the results: more paper removed in a shorter time frame than any other e-invoicing service provider. For more information about invoice submission options, click here.

Network

CloudTrade is growing. Each month, more and more buyers chose CloudTrade as their e-invoicing service provider. Each new buyer brings suppliers, some of which will already be on-board, some of which aren’t. As we grow, so does our network of connections, and sector and regional communities of suppliers start to appear and flourish.

Cloud Capture

In almost every organisation, the ‘80/20 rule’ can be seen: a relatively small number of suppliers are sending the vast majority of invoices. The biggest benefit is usually found by moving this section of the supply chain over to e-invoicing as quickly as possible.

But what about the long tail of low volume suppliers? Our Cloud Capture service tackles this section of the supply chain.

Advanced Technology

Conceptually what we do is easy to understand: we let a supplier send an invoice in ANY format or structure, via ANY delivery mechanism. We intermediate, converting the document into the format and structure you want to receive it in.

Although transparent to the customer, technically it is of course slightly more complex. Our patented technology - developed in a language usually reserved for AI applications – provides us with the power to make traditionally complex tasks, simple.

Integration

Integration to your back office system couldn't be easier with CloudTrade. Our proprietary software can convert any text invoices and orders into any data format. Although PDF’s are by far the most common text document we receive and process, we can support many others, such as: XML, EDI, Microsoft Excel, CSV, text files, emails, Microsoft Word, HTML, etc.