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Annual Report 2004-2005

Introduction

This
annual report has been prepared to share information on the activities and accomplishments
of the staff of the Aubrey R. Watzek Library during the 2004/2005 fiscal year.
The report is presented as follows:

Summary - Brief descriptions of major accomplishments during the year - p. 2

Activities - Details of accomplishments made within specific departments or
areas within the Library - p. 3

Library Events - Significant special activities undertaken within the Library
during the year, including exhibits and lectures - p. 7

Professional, Scholarly, and Community Activities - Activities of individual Library
staff members during the 2004/2005 fiscal year - p. 13 (only available in
print format)

This report was prepared from departmental reports and input from Library staff under
the editorial guidance of Elaine Heras, Associate Director of the Library. If
you have questions or would like additional information on any aspect of this
report, please let me know.

Jim Kopp
Director, Watzek Library
kopp@lclark.edu

Summary 2004-2005

This year the Library staff continued to promote the integration of information literacy
into the curriculum. One way this was done was by holding a series of panel
presentations together with five other liberal arts colleges in the area, entitled
"On the Same Path: Faculty, Librarians and IT Collaboration," featuring speakers
from across the country. The Faculty Library Committee was especially active
this year in helping to promote these concepts. The teaching of information
skills to students was facilitated by the addition of a classroom to the Library.
The space became available when the Writing Center was relocated.

Several new services were introduced during the year. Daily delivery of library materials
to Graduate School faculty and staff was begun in summer, 2004 as an experiment.
It was very successful and in the fall, it was expanded to include service to
graduate students. In addition, both grad and undergrad students were enabled
to make online requests for materials from Boley Law Library. Electronic reserves
were expanded to include music, with works on CD being available to students
electronically for their music classes.

The Library catalog was given a new look. The graphical interface for it was redesigned
to make it more appealing and easier to use. A separate database for browsing
and searching CDs and videos was added to the Library´s home page.

One of the challenges that all libraries are dealing with is finding a way to keep
track of the growing number of electronic periodical and database subscriptions.
This year a new module for the Library´s automated system was purchased to manage
these electronic resources. The print periodicals collection shrank in number
as some of the old volumes available electronically were discarded. The 30,000
remaining bound periodicals were given barcodes to enable tracking of their
usage.

The Library increased its involvement in the digitization of materials. The Madison
Digital Image Database (MDID) software was acquired and tested with two new
collections of fine art digital images. Policies and procedures were developed
for digitizing and adding student theses to the Library´s collection, and plans
were made for digitizing early College photographs and publications.

A marketing committee was formed to increase awareness in the L&C community
of the resources and services of the Library. A strategic plan was developed
that generated a variety of activities, most notable of which was a rock concert
in the Library featuring student bands.

Special Collections sponsored a series of poetry readings that included the creation
of broadsides for them by art students. Throughout the year staff continued
to move the traveling exhibit on "The Literature of the Lewis and Clark Expedition"
from place to place around the country.

Activities

Access Services

Implemented delivery service of library materials to the Graduate School

Extended the loan period for audio-visual materials for graduate students to
two weeks

Completed the inventory of the main collection

Implemented a new system for training of student workers

Developed and implemented a system for online audio course reserves

Began sending email courtesy notices to patrons to alert them of materials about
to be due

Added the "Get Item" feature to research databases supporting open URLs

Developed an exporting system to improve ease of use of RefWorks bibliographic management software

Developed external linking capabilities from the library catalog

Installed new public computers and printers

Loaded MARC holdings records to update OCLC Local Data Records

Developed a New Additions page for the library Web site

Developed a system for notifying faculty when library materials they request are ready for use

Special Collections and Archives

Responded to 600 requests for Archives information

Answered over 1,000 requests for information in regard to Special Collections

Had 200 visitors/researchers to the Lewis & Clark Heritage Room

Gave 22 presentations to various groups on Lewis & Clark Expedition publications

Gave curricular assistance to four campus classes

Edited the book, Jefferson's Western Explorations : Discoveries Made in Exploring the Missouri, Red River and Washita by Captains Lewis and Clark, Doctor Sibley, and William Dunbar, and Compiled by Thomas Jefferson ; the Natchez Edition, 1806; a Facsimile (Spokane: Arthur H. Clarke, 2004)

Continued processing of Vern Rutsala´s manuscript materials and the papers of Erskine Wood and Charles Erskine Wood

Received the gift of a first edition account of the voyages of Alexander Mackenzie and a second English edition of George Vancouver´s voyages

Traveled to Denver , Tacoma , and the Oregon Historical Society to set up, take down and monitor the "Literature of the Lewis and Clark Expedition" traveling exhibit

Collaborated with two other colleges for two co-sponsored exhibits, arranged two exhibits for Aubrey R. Watzek Library and prepared catalogs for them

Collaborated with the English and Art departments to host a series of four poetry readings and created broadsides for each reading

Supervised one practicum student, one volunteer worker, and two work study students

Visual Resources Collection (formerly Slide Library)

Administration of the Slide Library moved from the Art Department to Watzek Library, Spring Semester 2005 (name changed to Visual Resources Collection, September 2005)

Installed and tested MDID (James Madison Digital Image Database) as a storage and delivery software system for classroom teaching with digital images

Purchased initial set of commercial high-resolution digital images for classroom teaching and tested them in MDID system

Demonstrated MDID at Faculty Technologies Showcase

Serviced faculty, staff and students from fifteen departments campus wide

Hosted visitors from University of Portland , Portland Community College , and Kwantlen University College , BC , Canada for information on digitization practices and facilities planning

General

Organized and presented a series of programs on faculty, librarian, and IT collaboration

Developed a new library map

Improved library signage

Developed a plan for ongoing library needs assessment

Examined the feasibility of making the audio-visual collections available for browsing

Developed a policy for art exhibits in the library

Developed a strategic marketing plan to promote the library

Held "The Library Rocks!" concert, featuring student bands

Created a new library staff and services screensaver for the Reference computers

Planned for the transfer of over 1,000 volumes of the British Parliamentary Papers from PSU to the library´s collection

Revised and distributed brochures on library services to students and faculty

Library Events

Exhibits

The Literature of the Lewis and Clark Expedition. A traveling exhibit from the collection of Lewis & Clark College . Fort Mandan in Washburn, North Dakota, July-December 2004; the Oregon Historical Society in Portland, Oregon, January-April 2005; Washington State Historical Society in Tacoma, Washington, April-July 2005.

Printing at Waldport: William Everson, Adrian Wilson and Legacy of the Untide Press. Exhibit at the University of San Francisco, February-April, 2005.

Diversions. A rotating display of books from the Library´s collections selected by Library staff members on a particular theme. Managed by Kate Rubick.

New Books. A continuing display of the most recent two months of new books acquired by the Library.

Lectures and Panel Presentations

6th Annual Johannah Sherrer Memorial Lecture, November 16, 2004, Council Chamber, Templeton Student Center. Susan Perry, Senior Advisor for Liberal Arts Colleges at the Andrew W. Mellon Foundation and Director of Programs at the Council on Library and Information Resources, gave a presentation entitled, "On the Same Path: Faculty, Librarians and IT Collaboration".