If an Import permit is also required you should obtain this from the country you are exporting to and forward a copy to APHA with your application.

Contact the port you are exporting from to arrange for an authorised trade inspector. The inspector will examine the grain being loaded to ship and take/submit any samples required for testing.

If specified grain pests are identified in the loaded grain then you will have to arrange for the grain to be treated by a professional company.

When all the grain has been inspected and loaded you should complete the remaining sections of the plant health certificate application form
(PDF, 193KB, 2 pages)
and return to APHA for issuance of the certificate.

More detailed guidance regarding the phytosanitary certification of grain for export can be found in the guidance notes GSOP1
(PDF, 758KB, 11 pages)
.

Sugar and rice

You don’t need a certificate or licence to export within the EU.

If you’re exporting these goods outside the EU, you need an export licence.

Your licence will be issued through the CHIEF system. You can also ask for a paper licence if the countries you’re trading with require this.

You can email your licence application to us or send it by fax or post. If you wish to submit by email then you will need to be pre-approved to do so. For pre-approval, you need to complete and return a Licensing - Submission/Notification of emails (form il3)
(MS Word Document, 330KB)
before submitting any licence applications.

If you’d like to cancel or amend your application you must do this before 12pm on the day you apply.

Getting your security deposit back

Your security will be refunded in full if you export at least 95% of the quantity on the licence. A paper licence must be returned within 60 days of its expiry date. The security will be released automatically if you used the CHIEF system to export the goods.

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