Legal Holds

Companies are expected to preserve necessary documents if potential legal action is anticipated. Legal holds are a corporate responsibility, and they are difficult to handle if everything is done through email and spreadsheets. While in-house staffing levels have grown in recent years, so too have the roles and responsibilities for legal departments. What hasn’t grown are budgets. As legal departments are forced to find efficiencies that allow them to tackle these new responsibilities, the right software tools can help. That includes managing legal holds.

The Onit legal hold solution helps legal departments quickly issue legal hold notifications to the necessary parties, and manage custodian acknowledgements. Team members also have real-time access to collection requests, can see when actions are issued, which are in progress, and which need their immediate attention. Our solution uses comprehensive dashboards so teams can see when a custodian leaves an organization, enabling email archiving or suspension of the destruction of data.

Onit’s powerful legal hold solution offers a quick and highly cost-effective way to automate your process and help reduce the ever-present risk of costly court cases.

Benefits

Data Collection and Preservation

Collect and store custodian acknowledgments, questions, preserve notices and custodian data in a secure location with a complete audit trail of all legal hold activity.

Easy Integration

Effortlessly integrate with HR, document management, matter management and a myriad of other back-end systems.

Ongoing Notification

Send automated notifications and reminders to help track compliance of your legal holds.

Automated Workflows

Workflows can be configured and automated to match your specific legal hold process.

Mobile Accessible

Quickly gather information from custodians anywhere in the world and from any device.

Enhanced Visibility

Gain visibility into all legal hold activity to minimize company risk and increase defensibility.

User-Friendly Interface

The human-centric interface requires little to no training, leaving more time for the “real” legal work.

Rapid Deployment

Quick setup and deployment means little or no IT involvement so you can be up and running quickly.

Time to Value

Low costs in terms of deployment and hosting when compared to other enterprise solutions.

Reporting and Dashboard Views

Reporting and dashboard views track the delivery of hold notifications and custodian acknowledgements.

Legal holds are your responsibility. The stakes are high, and the time to act is now.

ZS Associates

2014 ACC Value Champion Winner

“All of this has resulted in a fundamental change in how our legal team thinks about accomplishing their work.”

Bob Ambrogi

LawSites

“One way to look at these is as alternatives to more complex enterprise systems. The truth of the matter, however, is that many organizations are probably managing these processes not through sophisticated systems, but through email. Email is not an effective process- or project-management tool. Things get lost, forgotten and misplaced. These apps are easy ways for companies and law firms to bring order to processes that may currently be closer to chaos."