Special Low fee registration

Day Pass REGISTRATION

The registration fee includes: attendance to all sessions, conference material, lunches and refreshments in the breaks during the conference days. Social events are only included in Regular, Student and Speacial Low Fee registrations.

Social Events

The welcome reception on Tuesday 19 June is hosted by the City of Gothenburg and included in the registration fee. The conference dinner on Wednesday 20 is also included in the registration fee. Social events are not included in Day Pass registration. Read more about the social events here.

Hotel booking

A number of hotel rooms in different price categories have been pre-booked in Gothenburg for the event. Read more about the hotels here.

Book your room via the online booking service when you register for the conference.

Invitation Letter

Please contact Sweden Meetx if you need an invitation letter after you have registered and paid your registration.

Cancellation of registration and social events

Until 25 April 2018, cancellation is possible and you will be refunded 50% of the conference fee. We regret that no refunds can be made for cancellations received after 26 April, 2018. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: iew2018@meetx.se

Cancellation of hotel

When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled.

From 8 to 4 weeks before arrival – 50% of the total cost of the reservation will be charged.

From 4 to 2 weeks before arrival – 75% of the total cost of the reservation will be charged.

We regret that no cancellation within 2 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations have to be made directly in written form to Sweden MEETX and not to the hotel. It is possible to transfer your booking to another person.

Our privacy statement

We are committed to protecting your privacy. The information we ask for in the registration is the information we need to properly arrange the meeting, logistics, login, payments etc. We will provide relevant information with our partners (travel agency / hotel / venue and industry) with the same purpose. Neither we nor our partners will share any information with third parties. We may keep your name and email address for future events, but you are always free to reject any invitations. We can not register your information without your approval. By confirming our cancellation policy and then clicking the “I accept the user agreement” button in our forms, you agree that we store your information for the above purposes.

VAT on fees

The registration fees are stated in SEK excluding 25% Swedish VAT. Please note, in accordance with Swedish Value Added Tax (VAT) requirements, any company or organization from a country outside Sweden with a registered VAT number (or equivalent tax registration number for companies outside of the EU) is NOT required to pay Swedish VAT for registration fee attending the IEW conference in Sweden. Delegates from Sweden are required to pay VAT.

Outside the conference fee, all delegates are required to pay VAT on social events (25%) and hotel (12%).

Important information

Please observe that the stated VAT number needs to be correct when registering for the conference. If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.

For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.

Please have your VAT/tax registration number ready before you start the registration process.

Method of payment

All payments should be made in Swedish Crowns (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.

Conference Secretariat

Sweden MEETX AB is the conference bureau handling the conference secretariat for the IEW 2018 Conference.

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