Unauthorized purchase of GOODS is when a Purchase Order is not in place prior to goods being ordered:

First occurrence: If the goods have been received, the Department will return the goods immediately and pay for any associated fees. If the goods have not been received, the Department will cancel the order and pay for any associated fees. Departmental purchasing access will be frozen until employees involved in the purchase attend Procurement's Unauthorized Purchase training.

Second occurrence: Departmental purchases will require Vice President approval prior to entry of all requisitions for a 6 month period.

2. Unauthorized purchase of SERVICES is when a Purchase Order is not in place prior to services being rendered:

NOTE: Purchase orders issued after a purchase has been made are only to be allowed with the Procurement Departments approval. No department or individual is allowed to make purchases without a purchase order number being assigned in advance or by using a procurement card. Procurement has sole authority to make exceptions to this procedure when requested in advance.