The EMSAS File Type identifies the data contained within the file. For this collection, the EMSAS File Type must be '05' to identify the file as completion data.

005

EMSAS File Type

EMC00502

E

Field exceeds its maximum length

Field exceeds its maximum length

Field exceeds its maximum length.

The {0} field exceeds its maximum allowable length of {1} character(s).

005

EMSAS File Type

EMC00503

E

Some fields supply data that is essential for the analysis of student data. The value of that field must be explicit. There are no default values.

One or more required fields are missing

Some fields supply data that is essential for the analysis of data. A value must be provided. There are no default values.

The record is missing the field {0}.

005

EMSAS File Type

EMC00504

E

There must be at least one student record

There are no student records

There must be at least one student record.

010

FICE College Code

EMC01001

E

The FICECODE must match one of the valid values associated with the submitting orgainzation in the EMSAS_.

Unexpected FICECODE

The FICE College Code identifies the campus the student is attending. Only codes that are expected for your institution or system will be accepted.

The accepted code(s) identifying your campus(es) is/are: {X},{Y},{Z}

015

Academic Term

EMC01501

E

ACTERM must be either '11', '21', '31', or '41'

Invalid ACTERM

ACTERM must be either '11' '21' '31' or '41'

020

Calendar Year

EMC02001

W

IF ACTERM is 11 or 21 then CALYEAR must match the current year-1. If ACTERM is 31 or 41 then CALYEAR must equal current year.

Invalid CALYEAR

CALYEAR must match the calendar year corresponding to the term type for this collection cycle. CALYEAR should be current year-1 for summer (ACTERM=11) and fall (ACTERM=21) and current year for winter (ACTERM=31) and spring (ACTERM=41). For example fall 20

025

SSN or Student ID (Primary)

EMC02501

E

If SSTAT1='1', SOCSEC1 must be a valid SSN according to SSA specifications. http://ssa-custhelp.ssa.gov/app/answers/detail/a_id/425/~/invalid-or-impossible-social-security-numbers

Invalid SSN

SSN is invalid.

030

Most Recent Social Security Number Status

EMC03001

E

Must be in code set: (EMSAS_Social_Security_Status_1_Codes).

Invalid SSTAT1 code

If the student's SOCSEC1 is believed to be a valid SSN, SSTAT1 should be '1'. If an alternate ID is used in SOCSEC1, then SSTAT1 should be '2'.

035

SSN or Student ID (Secondary)

EMC03501

W

If SSTAT2='1' then SOCSEC2 should match '000000000'

Unexpected value for SOCSEC2

When SSTAT2 is reported as '1', that means the student is not believed to have previously used a different SSN than currently reported in SOCSEC1. It could also mean your institution has never previously identified the student using a bad SSN. In either c

035

SSN or Student ID (Secondary)

EMC03502

W

If SSTAT2='2' then SOCSEC2 should not match '000000000'

Unexpected value for SOCSEC2

When SSTAT2 is reported as '2', that means the student is believed to have previously used a different SSN than currently reported in SOCSEC1. It could also mean your institution previously identified the student using a bad SSN. In either case, it is gen

040

Second Most Recent Social Security Number Status

EMC04001

E

Must be in code set: (EMSAS_Social_Security_Status_2_Codes).

Invalid SSTAT2 code

If the student's SOCSEC2 does not represent the second most recent SSN assigned to the student, SSTAT2 should be '1'. Please also use '1' if SOCSEC2 is zero-filled. If the SOCSEC2 does represent the student's second most recent SSN, then SSTAT2 should be

050

Gender

EMC05001

E

Must be in code set: (EMSAS_Gender)

Invalid GENDER code

GENDER must be 'M','F', or 'U'.

050

Gender

EMC05002

W

Percentage of records with GENDER='F' should not change by more than 10 percentage points from one Fall to the next. So, for example, if 50 percent of records submitted by School X last year had GENDER='F', we would not expect that percentage to be more t

Unusual year-to-year change in GENDER distribution

While some fluctuation in the male-female ratio is expected, deviations of 10 percentage points or more are unlikely and may indicate an underlying problem with the data.

055

Race / Ethnicity

EMC05501

W

Must be in code set: (EMSAS_Race_Codes).

Invalid RACE code

This field has been deprecated and replaced with RACEA-RACEH and therefore should be normally coded as 99 or a value which is found in the DHE Race Table. Variables RACEA-RACEH should contain at least one Y.

Reported value of {1} should be coded as 99

060

Highest Degree Held

EMC06001

E

Must be in code set: (EMSAS_Degree Level)

Invalid HIDEGREE code

The Highest Degree Held must be one of the codes listed in the EMSAS Manual. Use '98' if it is not known whether the student already holds a degree.

065

Degree Level Sought

EMC06501

E

Must be in code set: (EMSAS_Degree Level) but excludes 98 and 99

Invalid DEGREEC code

The Degree Level Sought must be one of the codes listed in the EMSAS Manual but may not be '99' or '98'.

065

Degree Level Sought

EMC06502

E

If submitting institution is a two-year college, only DEGREESTs in ('70','11','20','21','24','31','32','33','34','23','98','22') are valid

Invalid DEGREEC code

The Degree Level Sought must be one of the codes listed in the EMSAS Manual that correspond to undergraduate students. Use '98' if the student is non-degree-seeking or degree level sought is unknown.

070

First Major Field of Study CIP Code

EMC07001

E

Must be in one of the following tables/lists: (EMSAS_CIP2010), (EMSAS_CIP2000), ('900000','999999')

Invalid PROGONE code

The First Major Field of Study CIP Code must be a valid CIP code. If the student's major is undeclared, use '900000'

075

First Major Field of Study Option Code

EMC07501

W

Value should be coded as 9999 or be found in Program Option Code Table

Unexpected PGONEOP value

This field has been deprecated and therefore should be normally coded as 9999 or a value which is found in the DHE Program Inventory Option Code Table.

Reported value of {1} should be coded as 9999

080

Second Major Field of Study CIP Code

EMC08001

W

Should be in one of the following tables/lists: (EMSAS_CIP2010), (EMSAS_CIP2000), ('900000','999999')

Invalid PROGTWO code

The Second Major Field of Study CIP Code should be a valid CIP code. If the student's major is undeclared, use '900000'

085

Second Major Field of Study Option Code

EMC08501

W

Value should be coded as 9999 or be found in Program Option Code Table

Unexpected PGTWOOP value

This field has been deprecated and therefore should be normally coded as 9999 or a value which is found in the DHE Program Inventory Option Code Table.

Reported value of {1} should be coded as 9999

090

Student's Last Name

EMC09001

W

Should not start with a space (' ') or contain two consecutive spaces (' ')

Unexpected LASTNAME

Please verify the reported Last Name does not contain a typographical error.

095

Student's First Name

EMC09501

W

Should not start with a space (' ') or contain two consecutive spaces (' ')

Unexpected FIRSTNAM

Please verify the reported First Name does not contain a typographical error.

110

Date of Birth

EMC11001

E

DOBIRTH must either be a valid date (formatted as YYYYMMDD) or match '99999999'

Invalid DOBIRTH

The date of birth reported is invalid. Please supply a valid date if possible (YYYYMMDD format). If date of birth is not available, please use '99999999'

110

Date of Birth

EMC11002

W

DOBIRTH should not typically imply the student's age is under 13 or over 100 at time of enrollment.

Unexpected DOBIRTH

The date of birth reported is unexpected. Please verify the data.

Based on reported date of birth, student appears to be {1} years old.

115

MOSIS ID

EMC11501

W

If field contains a value, the value should be found in the SID Master system

Unexpected MOSIS ID

The reported MOSIS ID could not be verified.

120

Hispanic / Latino Race / Ethnicity

EMC12001

E

Among the fields RACEA, RACEB, RACEC, RACED, RACEE, RACEF, RACEG, and RACEH, at least one must contain the value 'Y'

No RACE provided

At least one race field should contain a 'Y'. If race is unknown, please mark 'Y' in RACEH.

120

Hispanic / Latino Race / Ethnicity

EMC12002

E

Must be in code set: (Yes/No)

Invalid RACEA

Please use 'Y' or 'N' to indicate whether student is Hispanic / Latino. No other values are accepted for this field, and a response must be provided.

125

Non-Resident Alien Race / Ethnicity

EMC12501

E

Must be in code set: (Yes/No)

Invalid RACEB

Please use 'Y' or 'N' to indicate whether student is Non-Resident Alien. No other values are accepted for this field, and a response must be provided.

130

American Indian / Alaska Native Race / Ethnicity

EMC13001

E

Must be in code set: (Yes/No)

Invalid RACEC

Please use 'Y' or 'N' to indicate whether student is American Indian / Alaska Native. No other values are accepted for this field, and a response must be provided.

135

Asian Race / Ethnicity

EMC13501

E

Must be in code set: (Yes/No)

Invalid RACED

Please use 'Y' or 'N' to indicate whether student is Asian. No other values are accepted for this field, and a response must be provided.

140

Black / African American Race / Ethnicity

EMC14001

E

Must be in code set: (Yes/No)

Invalid RACEE

Please use 'Y' or 'N' to indicate whether student is Black / African American. No other values are accepted for this field, and a response must be provided.

145

Native Hawaiian / Other Pacific Islander Race / Ethnicity

EMC14501

E

Must be in code set: (Yes/No)

Invalid RACEF

Please use 'Y' or 'N' to indicate whether student is Native Hawaiian / Other Pacific Islander. No other values are accepted for this field, and a response must be provided.

150

White / Caucasian Race / Ethnicity

EMC15001

E

Must be in code set: (Yes/No)

Invalid RACEG

Please use 'Y' or 'N' to indicate whether student is White / Caucasian. No other values are accepted for this field, and a response must be provided.

155

Other / Unknown Race / Ethnicity

EMC15501

E

Must be in code set: (Yes/No)

Invalid RACEH

Please use 'Y' or 'N' to indicate whether student's race is Unknown or Other. No other values are accepted for this field, and a response must be provided.