Please find the complete list of documentation that you need to submit for timely reimbursements. Please submit your forms along with the proof of payment and any other supporting documents as soon as your trip is over.

-both the "Order Address" and the "Remittance Address" fields need to be completed, even if they are the same address. The remittance address is where the cheque payment will be sent via USPS and it cannot be a campus address. You can find the new vendor form here.

traveler's signature at the bottom of the second page is REQUIRED (digital signature is fine)

C) Copy of your flight itinerary (even if you are not being reimbursed for the airfare).

Foreign Travellers:

For travelers that are neither a U.S. citizen nor a permanent resident, there are a few additional documents needed in order to get their reimbursements processed (they still need to submit the above forms). The additional documentation needed is 1-6 below, number 5 is optional. International travelers should fly with a US Flag carrier only.

you will likely need some of the information listed on the I-94 in order to complete the other required documents

COAA (Certification of Academic Activity)

complete attached form labeled "COAA", sign, and return with other documents

yes, this form is worded as though for future use, but it is used retroactively

W8BEN

complete attached form labeled W8BEN, sign, return first 2 pages (the last few pages of the attachment are instructions on how to complete the form)

Foreign Bank Authorization Form ***OPTIONAL****

for foreign banks only, for participants who live outside the U.S., for reimbursement to be via wire transfer, instead of physical cheque payment type in responses to attached form (form is rejected if not typed in), but the traveler must sign the bottom in ink (digital signature not accepted)