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Privacy Policy

Oki Europe Limited (“We”, “Us”) are committed to protecting and respecting your privacy. This policy and any other documents referred to set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us (or a third party on our behalf). Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. Any dispute which may arise over privacy will be subject to this policy, the data protection notice (if any) incorporated into this website and the provisions of English law for the purpose of this policy. The data controller is Oki Europe Limited, Blays House, Wick Road, Egham, Surrey, TW20 0HJ.

INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

Information that you provide by filling in forms on our site www.oki.com/printing (our site). This includes information provided at the time of registering to use our site, subscribing to our service, posting material to our site or requesting further services. We may also ask you for information when you report a problem with our site.

If you contact us, we may keep a record of that correspondence but will not use that information anything other than answering your request, unless explicit consent is otherwise given. Once your request has been completed we shall ensure proper disposal of your information.

We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. You will only receive these surveys if you have given specific consent or are a verifiable customer.

Any personal information related to a contract between you and Us may be kept for a maximum of 6 years after the expiration of the contract. After those 6 years we ensure that the personal data in question will be deleted properly.

Details of your visits to our site including, but not limited to, traffic data, location data and other communication data, and the resources that you access will only be stored and used with your consent.

IP ADDRESSES AND COOKIES

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual. For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service.

They enable us:

To estimate our audience size and usage pattern.

To store information about your preferences, and so allow us to customise our site according to your individual interests.

To speed up your searches.

To recognise you when you return to our site. You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Turning cookies off in your browser

Most browsers automatically accept cookies by default, but you can usually refuse cookies or selectively accept certain cookies by adjusting the preferences in your browser. If you do not want us to use cookies in your browser, you can set your browser to reject cookies or to tell you when a website tries to put cookies on your computer. However, if you turn off cookies, there may be some features of our site that will not be available to you and some Web pages may not display properly.

You can find information on popular browsers and how to adjust your cookie preferences at the following websites:

USES MADE OF THE INFORMATION

To ensure that content from our site is presented in the most effective manner for you.

To provide you with information, products or services that you request from us, or which we feel may interest you, where you have consented to be contacted for such purposes.

To carry out our obligations arising from any contracts entered into between you and us.

To allow you to participate in interactive features of our service, when you choose to do so.

To notify you about changes to our service.

We may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services that may be of interest to you and we, or they, may contact you about these by post or telephone. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those that were the subject of a previous sale to you.

If you are a new customer, and where we permit selected third parties to use your data, We (or they) will contact you by electronic means if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box on the form on which we collect your data.

DISCLOSURE OF YOUR INFORMATION

We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries. We may disclose your personal information to third parties:

In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

If OKI Europe Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation; or to protect the rights, property, or safety of OKI Europe Limited, our customers, or others.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

YOUR RIGHTS

You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, please note that some processing of data is required to fulfil contractual obligations We may have with you, for instance banking information and local address is required for both the purchase and delivery of products.

You now have the right to have your personal data deleted from all our services which may hold your information. Please note that some personal information may be retained in the task of not complying with a request from you, for instance: should you choose not to receive marketing information, we may hold some identifying information on you so we may comply with your request. Your information will be minimised. It will not be used for any other reason should you choose to have it forgotten and will be stored securely.

You have the right to restrict how your data is used. For instance, you would be within your rights to restrict the use of your data for marketing purposes exclusively.

You have the right to update the information we may hold on you to ensure accurate information, should you be willing and giving consent for such an update.

You have the right to access information held about you. Any access request shall be responded to within 30 days, and shall be free of cost unless requests are determined to be unfounded or excessive in their nature. Should any requests be unfounded or excessive, then we may either impose a reasonable fee in providing such information, or completely refuse to act on the request.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy will be posted on this page and, where appropriate, notified to you by e-mail. This policy was last amended on the 25th of March, 2018.

CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to

Oki Europe Ltd shall be appointing a data protection officer who will be responsible for privacy and data protection related issues. You may reach the data protection officer at

Oki Europe Limited,

Blays House,

Englefield Green,

Surrey,

TW20 0HJ

dataprotectionofficer@okieurope.com

WHERE WE STORE YOUR PERSONAL DATA

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA, who work for Oki. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. Where we have given you (or where you have chosen) a password that enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

The transmission of information through the internet is not completely secure. We will do our best to protect your personal data, but we cannot guarantee the security of your data transmitted to our site through the internet; any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.