There was a letter in Laura's and my pigeon hole. I finally opened it. It was from the Volunteer Centre Edinburgh asking if we wanted a stall at the 2007 volunteer fair, 4th October. It would cost us 30 quid (if our income is under 25K, 60 otherwise). It is an extra 10 for an electricity point.

I have the form, if we want to go for it. It is a bit moist from being in my back pocket for a day.

Thank you for returning a completed booking form and payment for a stallat this year's Volunteer Recruitment Fair. Please accept this email asconfirmation of your booking for a single stall without electricity.

We will be sending out full details about the day with lots of usefulinformation at the beginning of September. We will also include someflyers and posters which we would be grateful if you could distribute totry to raise as much awareness as possible for the event.

I look forward to meeting you on 4th October. Please do get in contactif you have any questions in the meantime.

I'm thinking that we prepare all the material we want to take over on Wednesday night (or earlier). Then, 9am, 2 people meet at the Forest, get the stuff and go over to the Assembly Rooms and get set up. The hall opens to the public at 11, and closes at 7. Then there is finishing up and everyone out by 8.

I can't be there all day, but can be there at the start and finish. We want 2 people on the stall at all times.

Not yet. We can get something sorted out at the meeting tonight. But any ideas are welcome. I don't really know what we want. Those shiny colour presentations for people to look at, if we still have them.

If someone has done this before, their expertise would be appreciated.

I can't be at the meeting, but if it's anything like what I'm imagining, a room full of different tables and people wander around and look at each, then I've done them before. It's easy you just need to be open and approachable and use the right words to make us sound good. But if you don't have lots of pretty looking stuff on the table to show people it can be pointless.

A few copies of Gareth's forest booklet thing would be the single best thing we could have with us. The other main posters right now -- like the new working groups poster and the charity objects poster for example, would also be good to print for this. Any other examples of stuff produced by the forest would help too. Copies of the golden hour book, the record, other CDs and books produced by forest, just to display you understand. Any nicely printed photos of forest too. A crucial thing is to have some sort of flyer we can actually give to people. Just with the forest's address and phone number, basic reminder about what we are, logo and maybe some nice artwork on it. Have lots of those.

The other thing to have is some good posters to draw attention to ourselves, we can put them on the wall behind us or on the front of the table. Maybe just pick some of the best posters we have had recently and print them, it would be random but could still be cool and interesting. Or alternatively use the working groups poster and charity poster I already said, the wg one is pretty.

I'm afraid I don't have time to help produce any of this, can only be there. But there you go.

Oh, another thing people usually do at these things is collect email addresses to add to their email announcements list. But we don't have one, do we? Just the bb which requires people to actually go and sign up themselves, and which is pretty difficult, and the disused yahoo group which I think is not announcements-only. Perhaps we should have an announcements-only mailing list as well as the bb, if we don't already? Perhaps now would be a good chance to collect email addresses to get one started?

I'm up for the 3-7 shifty.
The Forest speaks has been made announcements only recently ( as far as I know ), so we should just tell them about the bb and give them those details.
There is an art thing on Wednesday night where we could make stuff to take to the event if anyone is into that..

chombee wrote:Oh, another thing people usually do at these things is collect email addresses to add to their email announcements list. But we don't have one, do we? Just the bb which requires people to actually go and sign up themselves, and which is pretty difficult, and the disused yahoo group which I think is not announcements-only. Perhaps we should have an announcements-only mailing list as well as the bb, if we don't already? Perhaps now would be a good chance to collect email addresses to get one started?

i've been talking about this kind of thing with martin from the TK group. it is certainly possible but we need to learn to do it via the forest system and not via yahoo. anyone who can figure out how to do it is welcome to start it. i can collect emails for announcements!

also: we need to take some stuff there. Swithin, what time were you planning on going to set up. i know it says 9 - 11 but gaz reckons that things don't start till 11. I can be there at 10.30ish (and poss. 9 if you think it is essential).

Gareth has made flyers and they are in the grants p.hole. Also we should take records and gh books and balkan cds. plus the TK book and the Grant Book which are all in the grants p.hole.....
so, those are all to be taken. along with an email list.

do you want to grab all this stuff and go down and lay out the table and i'll be there before you have to split? do you think you really have to go at 9?

there is already an events mailing list hosted on this server , like the tk one it would need to be locked down so we can can only post on it . This is easy to do , but i would think we dont have the admin password for it so currently this is not possible .

you also have to have a link to it so people can find it , i personlay want to get the tk one integrated into our web site , once we have worked out how to do that , we could do it for the events list too .