WebEx

WebEx is a web-based platform that allows effective collaboration by streamlining the entire meeting process, providing a highly-secure online space to share all media related information. Documents, applications, as well as the entire desktop can be shared with attendees, in real-time. Interaction can be done through high definition video and integrated voice communication. Meetings can be scheduled and joined by any computer that has internet access, or even a mobile device.

For support with logging in or other account related issues, please contact the UTD OIT Help Desk.

Frequently Asked Questions

Can I invite non-UTD participants to a meeting?

Yes. By default, anyone with the link (or Meeting number) and password may attend a WebEx Meeting or Event. As part of the advanced scheduling options, a meeting host can require that attendees register.

What is the meeting number and where do I find it?

The meeting number is a nine-digit unique identifier that allows you to enter the correct meeting when calling in to a WebEx session. The meeting number also allows you to join a meeting for which you do not have a link. You'll still need to supply the password, if it has been set. The Meeting number is found in your WebEx email invitation or calendar entry. It can also be found on the Meeting Info tab within a WebEx session. Or ask the meeting host for the Meeting number.

Can I export recordings from WebEx for long-term hosting?

Yes. To export a meeting recording, Log in to WebEx. Navigate to Host a Meeting > My Recorded Meetings from the left-side navigation bar. From the My Recorded Meetings page, go to the line entry for the meeting you wish to export and select Download from the right-most drop down button.

You can also click on the name link for a meeting and you will be taken to the summary page for that meeting. On the summary page you may click the Download recording link to download the recording.

Can I transfer hosting of a WebEx session?

Yes. Once a WebEx session has started, you can make someone else the host. If you are the original host, you can also reclaim host privileges after you have transferred them by using the Host Key or by leaving the meeting then re-entering. There is no way to transfer the host role prior to starting a WebEx session. A host may schedule a WebEx session for another host. This must be configured using the Scheduling permission feature.

How do I share an application, a file, my desktop, or video during a meeting?

After you start your meeting, click the button at the bottom of the sharing panel on the Quick Start tab. Select what you want to share with participants, such as a whiteboard or file. Once you share something, participants will see what you see. You can also select Share from the meeting menu bar.

How do I add a delegate to schedule meetings using WebEx?

Login to your WebEx portal by following the appropriate link above. Click My WebEx from the top navigation, and expand Preferences. Select Scheduling Options from the list of configurable features, and you can add a delegate by putting the user’s [email protected] email address in the Scheduling permission field. Hit Save to commit changes.