Global Outreach Trip FAQ

GO Trip FAQ

Applications

When are applications due?

GO Trip Applications for the summer 2015 trips must be submitted by Thursday, October 23, 2014 by 4:00 p.m. Applications for the J-Term 2016 trips must be submitted by Thursday, March 26, 2015 by 4:00 p.m.

Where can I get an application for GO Trips?

Do I have to complete my entire on-line application in one sitting?

Yes. Please allow 30-60 minutes to fill out the application as it will not save if you exit the page. If you have a passport, please have it with you as you fill out the application.

What must I do after I submit my application?

Once you have submitted your application and we have received your reference form, you must go to the Global Outreach Center and sign up for an interview with Dr. Joy Turner.

What if my passport is at home and not with me here at school?

If you do not have your passport here with you, you need to make arrangements to get us a copy as soon as possible. We suggest of one of the following options:

have someone mail your passport to you

surprise your family with a visit and pick up your passport while you're there

invite your family to dinner in Shawnee and ask them to bring your passport when they come

We will not accept faxed or illegible copies of your passport. If your trip requires a visa prior to departure, you must bring your passport to the GO Center as soon as possible. It will be returned to you once your visa is obtained.

Passport

NOTE: We strongly advise you to check the U.S. State Department's travel website before applying for your passport. While we try to provide accurate and helpful information, it is important to keep in mind that passport rules, regulations, and fees are subject to change at any time. You will find the most up to date information at www.state.gov/travel.

Is my current passport valid for my GO Trip?

Check the expiration date. If your passport has already expired OR will expire within 6 months of your travel dates, you need to renew your passport.

J-Term trips - passport cannot expire before July of the following year

Summer trips - passport cannot expire before February of the following year

How do I apply for a passport?

You can access the Passport Application Page of the State Department's website. Fill out and print the DS-11 form.

Take your completed application, certified copy of your birth certificate, passport photos, application fee, processing fee, and photo ID to the nearest Passport Acceptance Facility. If you live in Shawnee, you can apply for a passport at the Social Security office located at 909 E Federal St.

Do NOT sign the application until instructed to do so by the Acceptance Agent.

Please note that you need to apply for a passport BOOK and not a passport CARD.

How much does a new passport cost?

Passport pricing is subject to change, but based on our most recent check, a new passport book costs a total of $135. (Please check the State Department website for current fees). Payment must be made as instructed below:

$110 application fee; check or money order made payable to "Department of State"

$25 execution fee; check or money order made payable as instructed by the Acceptance Facility

What all do I need in order to apply for a passport?

You will need the following documentation when you apply for your passport:

Completed DS-11 form (Do NOT sign until instructed to do so at the Acceptance Facility)

Certified copy of your birth certificate

A certified birth certificate has a registrar's raised, embossed, impressed or multicolored seal, registrar's signature, and the date the certificate was filed with the registrar's office, which must be within 1 year of your birth. Please note that some short (abstract) versions of birth certificates may not be acceptable for passport purposes. A photo copy will NOT be accepted.

Two passport photos

Current Passport Fees

You will need TWO checks. One for payment at the Passport Acceptance Facility and one to send in with your application.

Where can I get my passport pictures taken?

You can get your passport photos taken at a Walgreens or a CVS. Passport photos come as a set of two photos and range from $7-$15. Based on our most recent research, the cost was $9.99 at Walgreens and CVS. You may be able to find coupons if you search online.

Please note that you may need to turn in additional photos for a visa application, depending on your GO Trip destination. (The Global Outreach Center and your team leader will give further instructions about visa applications if this applies to your trip).

What if I don't have an official copy of my birth certificate?

You can view instructions by state for requesting a copy of your birth records. You must request the records from the state where you were born, not where you currently reside. For states that offer long form and short form versions of birth certificates, be sure to request the long form.

If you do not have primary evidence of U.S. citizenship or your U.S. birth certificate does not meet the requirements, please follow instructions for obtaining Secondary Evidence of U.S. Citizenship.

Where can I submit my passport application?

Pottawatomie County Clerk (325 N Broadway Shawnee, OK 74804)

To contact the County Clerk’s Office about passport questions, call (405)273-3624.

Social Security Office (909 E Federal St, Shawnee, OK 74804)

To contact the Social Security Office about passport questions, call (405)273-2325

How long does it take to get a passport?

Passport processing time is subject to change at any time so do not delay in submitting your application. The process typically takes several weeks from the time you mail off your passport application until you actually receive your passport.

Please note that the Global Outreach Center must have your passport information on file in order to book your plane ticket. Tickets are often booked months in advance to ensure sufficient availability for the team.

We ask that you submit a copy of your passport application and a copy of your receipt (received at the passport office when you applied) as proof that you have begun the process. If you have not submitted your passport application by the required time, your GO Trip participation will undergo further review.

DO NOT DELAY in applying for your passport!

How do I renew my passport?

Access the Passport Renewal Page of the State Department's website. Fill out and print the DS-82 form. You must sign and date Form DS-82 on page 1 of the application.

Mail the following original documents (not copies) in a padded envelope to the address listed on the form:

Form DS-82 (signed and dated on page 1)

Your most recent U.S. Passport

Two Passport Photos

A marriage certificate or court order (only if your current name is different from what was recorded in your most recent U.S. passport)

Current Passport Fees

Please note: You are strongly encouraged to mail your passport application and any personal documents using a traceable delivery method.

In order to protect the contents of your mailing from the elements throughout the delivery process, we encourage you to mail your passport application and any personal documents using a secure means of packaging, such as a Tyvek envelope.

For more information, including how to attach your second photo to the application, please see Helpful Hints for Submitting Form DS-82.

How much does it cost to renew my passport?

Passport pricing is subject to change, but based on our most recent check, the fee to renew your passport is $110. Check or money order should be made payable to "Department of State." Please check the State Department website for current fees.

If I do not receive my passport by the GO Trip contract meeting, will you still accept my application?

Yes, we will still accept your application. We understand that it takes many weeks from the day you submit your passport application to receive it by mail. The important thing is that you begin the process NOW. We do ask that you submit a copy of your passport application and a copy of the receipt that you received at the passport office when you attend the contract meeting as proof that you have begun the process. If you have not submitted your passport application by the required time, your GO Trip participation will undergo further review.

Are the passport fees included in my GO Trip cost?

No, passport fees are not included in your trip cost. However, if you are raising financial support it is best to let close family members know of these specific costs so they can give you cash or write you a personal check for these costs.

Steps to GOing

I've completed and submitted my on-line application. What do I do now?

Reference

Along with the application, you will be asked to submit the information of an OBU professor/staff member and a church staff member. This information will aid us in sending a reference form to the individual whose information you enter. We must receive the reference form before you can continue in the application process.

Interview

Once you have filled out the application, you must have an interview. Please go to the Global Outreach Center in Montgomery Hall to sign up for an interview time. Do not be fearful of interviewing. Your interview will be with two Global Outreach staff members or Campus Ministry and will be no more than 30 minutes long.

Acceptance

Once you have interviewed, the Global Outreach Staff will review your application and contact you to let you know if you have been accepted for a GO Trip. At that time, you will need to come to the Global Outreach Center to pick up a trip packet with appropriate forms that will need to be completed by the contract meeting.

Contract Meeting

This meeting is mandatory. When you come to the contract meeting, you will need to bring the following documents which you will have previously received at your interview. You must bring:

Note: If you do not plan to see your parents before the contract meeting, give them directions to this page so they can fill out the appropriate forms and send it to you through mail before the contract meeting. Parents, please read our '

Fundraising

Once you have been accepted as a Global Outreach team member, you will then send out 50 letters to friends and family using the Sample Support Letter and the Donor Form. This will be essential for raising both prayer and financial support. Teams may choose to do other fundraisers as well, though this is not required. Any extra team fundraising must be pre-approved by the Global Outreach Center.

Orientation

All Global Outreach team members must attend one full semester of orientation prior to their GO Trip. Orientations are offered Monday evenings from 6-7 p.m. as well as Wednesday afternoons from 3-4 p.m. The full schedule will be available upon being approved to participate in a GO Trip.

Is GO Trip Orientation mandatory?

Yes. All GO Trip team members will be required to attend large group training sessions once a week provided by the Global Outreach Center as well as weekly team meetings scheduled by the student team leaders the semester prior to their GO Trip. If you are unable to attend GO Trip Training and team meetings for your team, your GO Trip participation will be subject to further review.

Fundraising

How much money do I need to raise in order to go on a GO Trip?

The cost of all GO Trips is $3,700. Each person participating in a GO Trip is responsible for raising his/her own funds for the trip.

What does the trip cost cover?

Your trip cost covers all of your on-field expenses. On-field expenses include things such as round-trip air travel and/or rental vehicles, housing, food, local transportation, ministry supplies and expenses, visa fees and airport taxes when applicable, and miscellaneous or unforeseen expenses. In addition to on-field expenses, your trip cost includes travel insurance, and faculty/staff mentor cost supplement. The cost supplement allows us to help mentors financially as they sacrifice personal time and time away from family, work, and other responsibilities to lead and serve with you. We ask a lot from team mentors and think it is important to be able to help them in this way.

The trip cost does not cover your passport or immunizations. However, if you know a family member is interested in supporting your trip, you may ask them to cover the cost of your passport or immunizations by sending you a check.

Will the Global Outreach Center help me with raising support for my trip?

The Global Outreach Center will provide you with a Sample Support Letter which will aid you in raising funds on your own. It is a requirement that each team member send out 50 support letters to friends, family, or church members. The Global Outreach Center will receive your donations and keep track of your funds raised and record a list of all those who have given towards your trips. This list will aid you in sending thank you letters and communicating details about your trip.

Will my team do a fundraiser?

We leave this decision to each individual team. There is no requirement that each team do a fundraiser, but if a team decides they want to, it is an option.

All proposed fundraisers must be submitted to the Global Outreach Center for approval before promoting and starting the fundraiser. Once approval has been granted, teams may proceed with the fundraiser.

The team will need to decide how the money is to be distributed among team members and inform the Global Outreach Center when the funds are turned in for deposit. However, since the money is raised, it is not tax-deductible for any team member.

Are there any sample support letters I can look at before I write my own?

Yes, you will be provided with a Sample Support Letter in the packet you receive at your interview. You can also find one here.

What is the required text that I am supposed to include in my support letters?

You must include where you are going, what you will be doing, how much your trip costs, and where your donor can send a check or cash. All checks are made payable to Oklahoma Baptist University and must be sent to the following address.

How do I pay for postage?

Postage is a cost that you must pay separate from the cost of the trip. However, if you are raising financial support it is best to let close family members know of these specific costs so they can give you cash or write you a personal check for these costs.

If friends and family want to give toward my trip, are their donations toward my trip tax-deductible?

Yes, donations that meet the criteria can be tax-deductible. Tax-deductible donations must be made payable to Oklahoma Baptist University with the understanding that the Global Outreach Center at Oklahoma Baptist University has complete discretion and control over the use of all donated funds. Donations in the form of cash or check will be accepted. Checks should be made payable to Oklahoma Baptist University. With the donation, a donor form is required with the donor's name, mailing address, student the donor is sponsoring, and amount of donation. The donor must sign the donor form to receive a receipt for tax deductions.

Can I charge my GO Trip cost to my student account?

No, you may not charge your GO Trip cost to your student account.

When is my non-refundable deposit due?

The deposit is due at the contract meeting. If for any reason you do not participate in the trip, the deposit is non-refundable (regardless of the reason or timing of your withdrawal or removal from the team). We strongly encourage that you personally pay this deposit. We ask that you make personal sacrifices toward the cost of your trip, and this is a good place to start.

What happens if I'm unable to raise all my money?

In our experience, students who have worked hard and prayed hard from the beginning have been able to raise the necessary funds. During the contract meeting we will provide you with important information about raising support as well as offer some ideas on how to do this. We are also available to coach you through the process of raising support.

We encourage you to communicate your concerns about finances to the Global Outreach Center and well as to your team mentor. The more you communicate with us about your financial situation, the more we are able to help you in the process. We encourage you to talk to us early on about your concerns. The longer you wait, the less we will be able to help you.

What happens to the extra money in my account?

If you have extra money in your account, the funds will be used as explained below (in this order):

Excess funds will remain within the individual's team/trip until all team needs have been met.

Excess funds will be used toward any remaining needs on other GO Trip teams.

Your excess funds cannot be refunded to you nor to donors, nor can you use the money for study abroad programs, mission trips or fundraising efforts not part of the Global Outreach Center of Oklahoma Baptist University. (Please note that these limitations are a result of tax laws and regulations).

Immunizations

What shots do I need to get for my trip?

CDC divides vaccines for travel into three categories: routine, recommended, and required. While your doctor will tell you which ones you should have, it's best to be aware of them ahead of time.

Routine Vaccinations: Be sure that you are up to date on your routine vaccinations. These vaccines are necessary for protection from diseases that are still common in many parts of the world even though they rarely occur in the United States. If you are not sure which vaccinations are routine, view the recommended immunization schedule for adults over the age of 18.

Recommended Vaccinations: These vaccines are recommended to protect travelers from illnesses present in other parts of the world and to prevent the importation of infectious diseases across international borders. Which vaccinations you need depends on a number of factors including your destination, whether you will be spending time in rural areas, the season of the year you are traveling, your age, health status, and previous immunizations. See the destinations page and look up the country or countries you will visit.

Required Vaccinations: The only vaccine required by International Health Regulations is yellow fever vaccination for travel to certain countries in sub-Saharan Africa and tropical South America. Meningococcal vaccination is required by the government of Saudi Arabia for annual travel during the Hajj. If either of these apply to you, visit the CDC Vaccinations webpage for more information.

Where can I get my shots?

Where you can get your shots depends on what shots you need. We recommend that you call ahead to make an appointment and confirm that the needed immunizations will be available.

Possible options for where to get shots include your primary care physician, the Pottawatomie County Health Department, or the Oklahoma State Department of Health. The Pottawatomie County Health Department is located at 1904 Gordon Cooper Drive, Shawnee, OK 74801-8698. To contact by phone, call (405) 273-2157. The Oklahoma State Department of Health is located in downtown Oklahoma City at 1000 NE 10thStreet, Oklahoma City, OK 73117. To reach the Immunization Service, call 1-800-234-6196 or (405) 271-4073. If your insurance does not cover the cost of immunizations, you may want to call around to check prices.

Keep in mind that some immunizations are required weeks or months ahead of time and/or are a series of shots over a period of time. Some health care providers may have to order the specific immunizations that you need so be sure to plan ahead.

How much will my shots cost?

The cost varies based on the shot, the health care provider, and your insurance coverage. See the previous question for more information about where to get your shots.

Is the cost for immunizations included in my GO Trip cost?

No, immunization costs are not included in your trip cost. However, if you are raising financial support it is best to let close family members know of these specific costs so they can give you cash or write you a personal check for these costs.