Our CEO has started another business in Florida and I have been tasked with finding him accounting software that does the following;

1. Ability to send out monthly invoice through email.
2. Accept credit card payments.
3. Simple and easy to setup and use.
4. Security to allow one user to make changes.
5. Must be server based. (CEO doesn't trust cloud services.)
6. Must be able to be accessed from multiple locations, i.e Florida, California.

From my understanding he had a new building constructed which has 54 RV/truck rental spaces. 24 inside and 30 outside.

He doesn't want to use Quicken or Quickbooks and doesn't want to spend a fortune on enterprise class software.

My knowledge of accounting software is limited, so any direction will be greatly appreciated.

ExpressAccounts seems to meet all your criteria (although I am not clear waht you mean by accept credit cards..... any accounting software can/cant do that depending on what accounts are set up)...

Express Accounts has different level of access (admin/user etc).... it has it built in webserver and will run on any basic PC (or server or vm) and then would be accessible via the web..... (I use it on my phone in a pinch)

It can generate monthly recurring bills.... and send them via email.... it is easy to set up (for me and you) and anyone who knows how to read.... and since I use it, I can say that I remember paying about $80 for it....

ExpressAccounts seems to meet all your criteria (although I am not clear waht you mean by accept credit cards..... any accounting software can/cant do that depending on what accounts are set up)...

Express Accounts has different level of access (admin/user etc).... it has it built in webserver and will run on any basic PC (or server or vm) and then would be accessible via the web..... (I use it on my phone in a pinch)

It can generate monthly recurring bills.... and send them via email.... it is easy to set up (for me and you) and anyone who knows how to read.... and since I use it, I can say that I remember paying about $80 for it....

Basically Visa, MasterCard etc. getting together, putting in a bunch of rules to make sure that any company that takes credit card payments meets a certain level of security, and to put some of the liability on the seller.

Basically Visa, MasterCard etc. getting together, putting in a bunch of rules to make sure that any company that takes credit card payments meets a certain level of security, and to put some of the liability on the seller.

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I would check with your card payment processor, I believe it is a global thing, not just USA:

"PCI DSS version 2.0 is the global data security standard that any business of any size must adhere to in order to accept payment cards, and to store, process, and/or transmit cardholder data. It presents common-sense steps that mirror best security practices."

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I would check with your card payment processor, I believe it is a global thing, not just USA:

"PCI DSS version 2.0 is the global data security standard that any business of any size must adhere to in order to accept payment cards, and to store, process, and/or transmit cardholder data. It presents common-sense steps that mirror best security practices."

thank you sir... I will be reading that link shortly...... I guess I am a bit surprised... when getting the visa merchant account it was so "simple".... my account manager (I would have assumed) would have mentioned something like this....

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I would check with your card payment processor, I believe it is a global thing, not just USA:

"PCI DSS version 2.0 is the global data security standard that any business of any size must adhere to in order to accept payment cards, and to store, process, and/or transmit cardholder data. It presents common-sense steps that mirror best security practices."

thank you sir... I will be reading that link shortly...... I guess I am a bit surprised... when getting the visa merchant account it was so "simple".... my account manager (I would have assumed) would have mentioned something like this....

Thanks for the link :)

The "and" is critical. Also, it is a global standard, not rule. Not the same thing. I can make you a global standard right now, doesn't mean that anyone recognizes it or needs to follow it, just that I didn't make it US specific.

The "and" bit is that you take CCs as well as storing them. If you only take them (for example, you have a CC machine and you swipe someone's card) you don't need PCI compliance because you aren't storing anything - there is no system to which PCI would apply.

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I would check with your card payment processor, I believe it is a global thing, not just USA:

"PCI DSS version 2.0 is the global data security standard that any business of any size must adhere to in order to accept payment cards, and to store, process, and/or transmit cardholder data. It presents common-sense steps that mirror best security practices."

thank you sir... I will be reading that link shortly...... I guess I am a bit surprised... when getting the visa merchant account it was so "simple".... my account manager (I would have assumed) would have mentioned something like this....

Thanks for the link :)

The "and" is critical. Also, it is a global standard, not rule. Not the same thing. I can make you a global standard right now, doesn't mean that anyone recognizes it or needs to follow it, just that I didn't make it US specific.

The "and" bit is that you take CCs as well as storing them. If you only take them (for example, you have a CC machine and you swipe someone's card) you don't need PCI compliance because you aren't storing anything - there is no system to which PCI would apply.

excellent thank you... So I guess it actually doesn't apply to me... (I will still read the link but haven't had the chance yet).... I really appreciate the "normal English" explanations....

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I would check with your card payment processor, I believe it is a global thing, not just USA:

"PCI DSS version 2.0 is the global data security standard that any business of any size must adhere to in order to accept payment cards, and to store, process, and/or transmit cardholder data. It presents common-sense steps that mirror best security practices."

thank you sir... I will be reading that link shortly...... I guess I am a bit surprised... when getting the visa merchant account it was so "simple".... my account manager (I would have assumed) would have mentioned something like this....

Thanks for the link :)

The "and" is critical. Also, it is a global standard, not rule. Not the same thing. I can make you a global standard right now, doesn't mean that anyone recognizes it or needs to follow it, just that I didn't make it US specific.

The "and" bit is that you take CCs as well as storing them. If you only take them (for example, you have a CC machine and you swipe someone's card) you don't need PCI compliance because you aren't storing anything - there is no system to which PCI would apply.

excellent thank you... So I guess it actually doesn't apply to me... (I will still read the link but haven't had the chance yet).... I really appreciate the "normal English" explanations....

It's funny how this doesn't apply to the original question. It's still good information to know, but still not relevant. I am still looking for recommendations for rental accounting software as noted above. I appreciate all those that contributed links and have given advise thus far. The controller is looking over what has been provided. Thank you.

I take credit cards and do not think I am subject to this? At least not that I am aware of...... hmmmmmmmm

Guess I will have to dig...... For me to accept visa, I just had to have a business bank account and pay $~32.00/month on that account....... (Visa merchant account), and that was it........ maybe I signed something during that process that mentioned it...... got me curious now. (Unlike something like SOX which only applies to publicly traded companies)

I would check with your card payment processor, I believe it is a global thing, not just USA:

"PCI DSS version 2.0 is the global data security standard that any business of any size must adhere to in order to accept payment cards, and to store, process, and/or transmit cardholder data. It presents common-sense steps that mirror best security practices."

thank you sir... I will be reading that link shortly...... I guess I am a bit surprised... when getting the visa merchant account it was so "simple".... my account manager (I would have assumed) would have mentioned something like this....

Thanks for the link :)

The "and" is critical. Also, it is a global standard, not rule. Not the same thing. I can make you a global standard right now, doesn't mean that anyone recognizes it or needs to follow it, just that I didn't make it US specific.

The "and" bit is that you take CCs as well as storing them. If you only take them (for example, you have a CC machine and you swipe someone's card) you don't need PCI compliance because you aren't storing anything - there is no system to which PCI would apply.

excellent thank you... So I guess it actually doesn't apply to me... (I will still read the link but haven't had the chance yet).... I really appreciate the "normal English" explanations....

It's funny how this doesn't apply to the original question. It's still good information to know, but still not relevant. I am still looking for recommendations for rental accounting software as noted above. I appreciate all those that contributed links and have given advise thus far. The controller is looking over what has been provided. Thank you.

sorry 'bout that, my fault..... (although you have plenty of suggestions to follow up on)