4.1 Membership

The ACFYHA Board of Directors may consist of up to 15 (Fifteen) members, of which up to 5 (five) will be elected each year.

4.2 Election/Appointment

The ACFYHA BOD may be established at each annual general meeting by secret ballot election where there is more than 1 (one) candidate for a particular position, by acclamation, or by appointment as outlined in By-Laws Article IV. One vote per family having a child or children registered in the ACFYHA.

There is a rotation system with five (5) Directors elected yearly for three year terms. In the case of premature vacancies, the remaining members of the BOD may, by majority vote, elect persons to fill the unexpired terms.

Nominations for open BOD seats are made through any existing BOD member or via the Board Secretary directly.

Additional members may be created by elected members (examples: Division Directors, Equipment Manager, CHC Representative…) The term of such additional members shall expire on May 31st of each year.

Elected Officers for one-year terms:

oPresident

oTreasurer

oVice President

oSecretary

Director responsibilities will be appointed by the President for terms of one year. These positions may be held by voting BOD members or non-voting ACFYHA members:

oMidget Director

oBantam Director

oPee Wee Director

oSquirt Director

oMite Director

oIce Scheduler

oHockey Development Director

oCoaching Director

oTournament Director

oFund Raising Director

oSponsorship Director

oPublic Relations Director

oEquipment Director

oEquipment Manager

oRegistrar

4.3 Roles/Responsibilities

President Responsibilities:

·Overall direction of ACFYHA

·Supervision and direction of all BOD members, including standards of performance, sphere of control, and disciplinary action

·Oversees preparation of agenda by Secretary for BOD meetings

·Schedules, presides over and controls BOD meetings

·Oversees the preparation of annual financial statement

·Maintains contacts with other hockey oriented regulatory and resource groups

·Serves as a member of coach selection, grievance and disciplinary committees

·Becomes past-president in an advisory capacity

·Signing authority

·Exercises powers of ACFYHA in cases of emergency

·Attends or appoints a designate to CHC, league and other meetings

·Performs all required press releases through the media as required by theBOD

·Oversees the operations of all level teams and their Directors

Vice President Responsibilities:

·Serves in an advisory capacity to ACFYHA

·Works on special projects at the request of the President

·Serves as the Chairman of the Nominating Committee for the annual election of Board members and Executive positions

·Runs meetings in the President’s absence

·Serves as an alternative in attendance at various hockey oriented regulatory, league and resource groups

·Oversees application for government/industry grants

·Reports to the President

Past President Responsibilities:

·Serves in an advisory capacity to ACFYHA

·Reports to the President

Secretaries responsibilities:

·Records the minutes of all meetings and circulates them to all

·BOD members and to the ACFYHA file.

·Maintains files with all previous pertinent data

·Attends all BOD meetings

·Has charge of all BOD records

·Maintains and updates the ACFYHA Policies and Procedures Manuals as required (or appoints a Director to oversee project)

·Performs such other duties as designated by the President

·Runs meetings if both the Vice President and the President are Absent

·Arranges for photographer for ACFYHA team photos

·Reports to the President

Treasurer Responsibilities:

·Maintains ACFYHA accounting records and back-up data

·Prepares purchase orders and signing authority on request from authorised BOD members

·Prepares financial statements for presentations at monthly and annual meetings