Free Helpdesk Ticket SLA Management

A service level agreement is a contract between the service provider and the customer which defines the standards of service deliverables that the provider has agreed with the customer. In relation to Customer Support, Service Level Agreements are the timeframes agreed with customers for responding to their queries. These queries are usually based on your business functions, for example, support, servicing and upgrades.

Importance of SLA

When it comes to customer satisfaction, quality of service delivery is the highest concern. Service level agreements help to set standards for better service delivery.

SLA's are used to ensure that the support team complete a ticket in a defined amount of time.

SLA's help in improving the quality of service delivery with faster ticket resolution time.

Multiple SLAs

Multiple SLAs can be set up based on the email address or domain following your unique business hours.

SLA Breach and Reminders

SLA maintains accountability among your support agents, as you can easily track who is breaching the SLA’s.

SLA reminders could be set up for the upcoming SLA breaches by navigating to the SLA Breach Notification. Notifications can be run once every 10, or 15, or 20 or 30 minutes. Admins and agents are notified for response and resolution breaches.

SLA Metrics

Timeframes in SLA’s are defined with the help of SLA metrics such as:

Time Tracking

The amount of time the agent spends on a ticket. This is calculated by aggregating the total time spent in the detailed view of the ticket opened on an active browser tab, edit mode, replies and notes.

First Response Time

The duration between the timestamp a ticket is created and the timestamp of the first agent's reply on that ticket.

Resolution Time

The time tracked between the ticket creation and the time of the final status change to closed. The above time also would include the time tracked in case if the ticket is reopened and then closed again.

SLA Features

Association with operating hours

Raiseaticket SLA policies are associated with the operating/business hours of your organisation to set the timeframes for responding to customer queries. By default, Raiseaticket has a 4-hour response, 5 days per week, 8 hours a day, including holidays as the default SLA.

Raiseaticket has the ability to edit or create new operating hours according to your business requirements and it should be revised with SLA policies to update response time.

SLA Priority

Priority is the importance given to a ticket based on the SLA. Raiseaticket by default, has four types of priorities: Low, Medium, High, and Urgent. You can add further priorities for your requirements.

Tickets with low priority are the least important and do not need to be solved immediately, while urgent tickets should be dealt with as soon as possible.

Set the default priority on the web portal and email channel for incoming tickets.

SLA Time Targets

SLA time targets (response time and resolution time) each priority defines the handling time for tickets based on your work schedule, operating hours and client agreements.

When working on a ticket you may need to await further details from the end user or a supplier, in these cases you can pause the SLA by selecting a status that has the SLA timer disabled. You could name this status "awaiting customer reply" for instance.

Raiseaticket has the option to disable resolution time on tickets. The tickets will have only the response time SLA.