Oregon Public Universities

Classification Specifications

ADMINISTRATIVE PROGRAM ASSISTANT

Classification Number: 0107

SALARY RANGE

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Step 8

Step 9

Step 10

Salary Range 17

$2555

$2664

$2769

$2892

$3016

$3152

$3300

$3458

$3623

$3796

GENERAL DESCRIPTION OF CLASS

The ADMINISTRATIVE PROGRAM ASSISTANT performs non-clerical administrative projects or assignments or coordinates
program elements in support of an institution program or operation. The work performed is usually concentrated
in a specific institution-wide program or operational area, requiring in-depth knowledge of that program or operation.

DISTINGUISHING FEATURES

This class is the first in a two-level series. It is characterized by responsibility
for the initiation and completion of projects and/or assignments, requiring the execution of a series of non-sequential
steps, resulting in an outcome or "product" over which an employee has exclusive or near-exclusive control.
Employees in this class may also be responsible for coordinating services or operations, which may include tracking,
scheduling, and delivery of services, ensuring compliance, and explaining laws, rules, regulations, and policies.
This class is distinguished from the higher level by the absence of responsibility for program direction. Employees
in this class have little or no general office support duties.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed.

Administrative Assignments. Typical
tasks: undertakes assigned projects from set-up to completion with minimal guidance from a dean, director, department
head, or manager; researches, collects data, compiles information and assists with or prepares reports (e.g., performance-related
statistical information used to make operational decisions or to evaluate program results); develops detailed reports
on a monthly, quarterly, semiannual, or annual basis; ensures compliance to program or operation rules, policies,
and procedures, as well as applicable state/federal law; applies and/or explains program/operation and institution
policies, procedures, and rules; creates program/service technical or instructional manuals, guides, protocols,
and/or indexes; may provide formal training, instruction, or workshops on program or service rules, regulations,
processes, procedures, and compliance; develops procedures, systems, and forms necessary for work completion, efficient
workflow and/or service delivery within the institution and/or with other institutions, vendors, or contractors;
may plan complete on- and off-site conferences.

RELATIONSHIPS WITH OTHERS

Employees in this class communicate on a regular basis in person, by telephone,
and in writing with institution staff, other institutions, private organizations, and/or the general public to
provide or request information, respond to questions and complaints, determine nature of services to be provided,
and explain state/federal laws, rules and regulations, and institution policies and procedures.

SUPERVISION RECEIVED

Employees in this class receive general supervision from a dean, director, department
head, manager, or other administrator who delegates assignments or projects. Work is frequently performed independently
and reviewed by a supervisor through regular informal conversations or as problems occur. Completed work is reviewed
for accuracy, adherence to deadlines, and conformance to state and federal laws, OSSHE Administrative Rules, and
institution policies and procedures.

GENERAL INFORMATION

Positions are found in campus programs and operational areas throughout the Oregon
State System of Higher Education.

MINIMUM QUALIFICATIONS

Three years of office experience which
included two years at full performance level and experience generating
documents; and