All Members present are
required to declare, at this point in the meeting or as soon as
possible thereafter

(i)Any disclosable
pecuniary interests and / or

(ii)Other interests arising under the Code of Conduct in
respect of any item(s) of business being considered at this
meeting.

NOTES:

·Members are reminded that they must not participate
in any item where they have a disclosable pecuniary interest.

·As well as an interest of the Member, this includes
any interest, of which the Member is aware, that relates to the
Member’s spouse or civil partner (or any person with whom the
Member is living as a spouse or civil partner).

·Members with a significant personal interest may
participate in the discussion and vote on that matter unless that
interest could be reasonably regarded as prejudicial.

To receive any
petitions in accordance with Standing Order 14.1. Notice must be given in writing or by email to the
Community Partnership and Committee Officer at least 14 days before
the meeting. Alternatively, the
petition can be submitted on-line through Surrey County
Council’s or Spelthorne Borough Council’s e-petitions
website as long as the minimum number of signatures has been
reached 14 days before the meeting.

Petition 1– Mr John Elliott brought a petition asking for the
introduction of measures to reduce the level of traffic and to
control speeds on Gresham Road in Staines.

The petition had secured 211 signatures from the
residents of Gresham Road and neighbouring roads. The petition and
response were published with the agenda papers.

During his presentation to the committee Mr Elliott
made the following points:

·Existing traffic calming measures were not having
the desired effect;

·The volume of traffic and its acceleration is more
of a problem than simply the speed;

·Congestion on Gresham Road leads to displacement of
traffic to nearby roads;

·Cars and buses drive on the pavement to avoid
obstacles;

·Corporate shuttle buses contribute a great deal to
the problem.

The Area Highways Manager pointed out that Gresham
Road had remained on the ITS priorities list for 2019/20 as a site
for a feasibility study for traffic, parking and speed management,
which the committee would be taking a decision on under Item
9.

Member discussion – key points

The corporate shuttle buses are
believed to be operating as private vehicles and as such there is
no justification for asking them not to use Gresham Road. They are
not allowed to park in the demarcated taxi rank, though.

The Divisional Member for
Staines stated that she had received a large number of
communications from residents about the issues covered in the
petition, and that the very high signature rate of nearly 100% of
those asked to sign indicated the strength of feeling.

Resolved

The Joint Committee RESOLVED to
allocate funding for a feasibility study.

Petition
2– Mr David Fudge brought a
petition asking for the introduction of speed reduction measures on
Chertsey Road, Ashford.

The petition had secured 32 signatures from the
residents of Chertsey Road and neighbouring roads. The petition and
response were published with the agenda papers.

Mr Fudge did not attend the
meeting and there was no other spokesperson present to address the
committee.

The Area Highways Manager noted
that this site had not previously been brought to his attention as
an area of concern; it could be included on the ITS priorities list
to highlight it as a target for future funding.

Member discussion – key points

The Divisional Member suggested
her highways allocation could be used to pay for a feasibility
study.

Resolved

The Joint Committee RESOLVED to
add the feasibility study to the ITS priorities list, with the cost
of this covered by the Divisional Member’s highways
allocation.

To receive any written questions from members
under Standing Order 13. The deadline
for members’ questions is 12 noon four working days before
the meeting.

Minutes:

Two written member questions were received.
The questions and responses were included within the supplementary
agenda.

Cllr Attewell, who
had submitted the questions, stressed the need to maintain the
Early Help Advisory Boards to provide oversight and scrutiny during
the transition to the new model for the provision of Child Centres
and other related services.

To answer any questions from residents or
businesses within Spelthorne borough area in accordance with
Standing Order 14.2. Notice should be
given in writing or by email to the Partnership Committee Officer
by 12 noon four working days before the meeting.

(iii)The successes and challenges for the Community
Safety Partnership as detailed in the report to Spelthorne’s
Overview & Scrutiny Committee on 11 September 2018, along with
the key initiatives and campaigns that have been
undertaken.

·
Anti-Social Behaviour (ASB) – the Borough Inspector agreed to
circulate ASB figures for the borough broken down by town.

·
Water safety

o
it was noted that police cars now carry water safety kits including
throw-lines

o
the police are liaising with private land owners where children
swim in open water

o
the Respect the Water project wants to run courses on open water
awareness across the county and it would be useful of members could
highlight areas where they think there may be gaps in the
coverage

·
Unlawful encampments – there had been a number of unlawful
encampments across the borough during 2018; the police had attended
all of them and had operated according to the powers available to
them and in close partnership with Spelthorne borough council to
ensure that each situation was resolved as quickly as possible.
Discussions were ongoing about identifying suitable locations for
possible transit camps in the borough

·
Drugs - work in Stanwell concentrating on drug-related activity had
resulted in the closure of a number of properties and a marked
reduction in associated activity that had been having a negative
effect on the community.

Members commended the work in Stanwell and
also the partnership approach with A2Dominion and noted the
positive results bringing benefits to young people in the area.

Resolved:

The
Joint Committee (Spelthorne) noted:

(i)The contents of this report

(ii)The 2017-2020
Partnership Plan

(iii)The successes and challenges for the Community
Safety Partnership as detailed in the report to Spelthorne’s
Overview & Scrutiny Committee on 11 September 2018, along with
the key initiatives and campaigns that have been
undertaken.

(i)Agreedthe
strategy for allocation of Joint Committee Highways budgets for
next Financial Year 2019-20 as set out in Table 4(paragraphs 2.1.8 to 2.1.12
refer);

(ii)Delegatedauthority to the Area Highway Manager, in consultation with the
Chairman, Vice Chairman, and Divisional Member, to decide on
completion of the feasibility study and subject to funding being
made available, whether to promote a traffic regulation order for a
new width restriction in Horton Road, Stanwell Moor Village, to
consider any objections to any traffic regulation order and if
feasible to implement the scheme (paragraphs 2.2.2 to 2.2.3
refer);

(iii)Agreedthe programme of
ITS schemes for next Financial Year 2019-20 as set out in Table 6
(paragraphs 2.2.4 to 2.2.6 refer);

(iv) Deferred agreement to the removal of 33 schemes
from the prioritisation list in Annex A (paragraph 2.2.7 refers)
until the Joint Committee meeting in March
2019;

(v)Agreedto the Area Highway Manager reviewing the Staines
SCOOT region revalidation project with the Chairman, Vice Chairman,
and Staines Division and Ward Members, to review the observations
of the project team and prioritise suggestions for further work
(paragraphs 2.3.4 and 2.3.5 refer);

(vi)Agreedto provide feedback on the draft reviewed Local
Transport Strategy Forward Programme to the Area Highway Manager by
10th January 2019 (paragraphs 2.10.2 to 2.10.6 and Annex
C refer);

(vii)Authorisedthe Area Highway Manager in
consultation with the Chairman, Vice Chairman, and relevant
Divisional Member(s) to undertake all necessary procedures to
deliver the agreed programmes.

Reasons for the recommendations:

Recommendations are made to facilitate development
of Committee’s 2019-20 Highways programmes, while at the same
time ensuring that the Chairman, Vice Chairman and relevant
Divisional Members are fully and appropriately involved in any
detailed considerations.

Committee is asked to provide the necessary
authorisation to deliver its programmes of work in consultation
with the Chairman, Vice Chairman and relevant Divisional Member
without the need to revert to the Committee as a whole.

Minutes:

Declarations of Interest:None

Officers
attending:Nick Healey, Area Highways
Manager

Petitions, Public Questions, Statements:Mr Jim McIlroy, Chairman of the Stanwell Moor Residents’
Association, asked a question in the informal open forum at the
start of the committee session – the discussion is recorded
in the annex to these minutes.

The Area Highways Manager (AHM)
stated that the 2019/20 budget revised the Joint Committee’s
resources, and he now anticipated receiving no revenue funding and
approximately £182k capital funding, together with the
£7.5k allocation to each Divisional Member. His
recommendation was that £100k of the capital budget should be
allocated to minor capital works, and £82k to significant
patching works. Day-to-day maintenance such as vegetation
clearance, sign cleaning, installation of new traffic lights etc
would be covered by the Divisional Members’
allocations.

It was noted that Annex A had
not been reproduced completely with the agenda papers and it was
therefore not possible to discuss it.

Work on updating the Staines town centre SCOOT region is
ongoing. Improvements have been made to its operation but new
questions have been raised and officers are seeking discussions
with stakeholders to determine the priorities and next
steps.

Member Discussion – key points:

Concern was raised about the
proposed roundabout at the junction of Charlton Road and Charlton
Lane, which while improving the traffic flow was expected to lead
to fewer gaps in the traffic and therefore reduced opportunities
for pedestrians to cross the road in Charlton village. The scheme
should therefore include a pedestrian crossing. AHM stated this was
being covered under proposed schemes related to possible
development at Shepperton Studios.

The Vice-Chairman stressed that
since the money had been committed for the width restriction
feasibility study in Stanwell Moor he was keen for the installation
work to go ahead (subject to the findings of the study). It was
estimated that the cost for this could be between £50k and
£75k, and that funding would come from CIL monies. There was
a discussion about the composition of the CIL Task Group and the
Partnership Committee Officer agreed to circulate the Terms of
Reference to the member concerned.

Resolved:

The Joint Committee (Spelthorne):

(i)Agreedthe
strategy for allocation of Joint Committee Highways budgets for
next Financial Year 2019-20 as set out in Table 4(paragraphs 2.1.8 to 2.1.12
refer);

(ii)Delegatedauthority to the Area Highway Manager, in consultation with the
Chairman, Vice Chairman, and Divisional Member, to decide on
completion of the feasibility study and subject to funding being
made available, whether to promote a traffic regulation order for a
new width restriction in Horton Road, Stanwell Moor Village, to
consider any objections to any traffic regulation order and if
feasible to implement the scheme (paragraphs 2.2.2 to 2.2.3
refer);

(iii)Agreedthe programme of
ITS schemes for next Financial Year 2019-20 as set out in Table 6
(paragraphs 2.2.4 to 2.2.6 refer);