10 tips for better discussions

Recently met? Who is not? Most of us feel that we spend too much time in meetings; much of it wasted.

Seating is often inefficient and costly. They're forever. They have no structure or process. Bad people are involved. Some arrive late. People dominate the debate to get their own point of view. Those who have valuable contributions do not get a word. A lot of pointed fingers, raised voice and interruption. One-third of the meeting doesn't know what's going to be discussed; one-third knows, but has lost interest in income; and the argument is between the others, which is only the decision to start the date again, because some have to leave for another meeting. Then nobody remembers who they agreed, not to mention, and who have no other meeting, fleeing to their desk and sighing their real work. Familiar?

You don't have to be that way! Use the following ten tips to run meetings where:

saving time and money b making better decisions c ensure commitment to action.

first Meet the right people How many times have you attended meetings where the wrong people were present and the right people were missing? Examine the meeting participants. Be clear about what you expect from each one; then clarify them. There may be smaller meetings, but it will do much more!

2nd Time of Departure People learn very quickly whether meetings are on time or not. Please let us know that meetings will start in time and make sure they happen. If there are latecomers, don't put the track back. Instead, ask them to respect the start time. If this doesn't work, tell everyone to start the next meeting in time. Do it and close the door. Most people just have to close the lesson once!

3rd Providing Statutes Different types of meetings should work differently to achieve their purpose. Let's clarify the purpose of the discussion, and then set the basic rules that will help you achieve this goal. For example, if you collect data, a useful basic rule is that anyone who has an input is listened to before any action is taken. If the land rules are made clear, people know how to be.

4th Set up a gateway The gateway ensures that time is assigned to important issues, not necessarily the most current or personally relevant to someone who speaks loudly. The gatekeeper has three tasks.

– I agree with the agenda with the chairmen of the meeting – Accepts the priorities and the timing for each topic – During the meeting, tell the President how much time is ahead

some personal discipline and timekeeper! Keeping an effective gateway provides the right time for important topics and frees the president to handle the content of the debate.

5th Write it You can make notes or mark notes during the session. In general, all you have to do is briefly mention the most important points of the debate, the agreed measures and the responsible people. At the next meeting, start the action list to ensure continuity and accountability.

6th Observe the Point Meetings that lose weight are time-consuming, frustrating and rarely reaching their goals. Use paraphrasing behavior to track people. First, listen to understand what they are saying. Then interject: for example: "Make sure we all understand". We then paraphrase the essence of what has been said. Once you have reset the conversation control, you can redirect it as needed. With one of these behaviors, you can keep the focus at a meeting, so time can reach twice as much.

7th Listen to everyone If there are the right people at the meeting, make sure you hear what everyone has to say. Avoid having some people dominate the conversation with names and gestures to invite specific people. Be as specific as you ask others to remain silent and listen to the comments.

8th Keep it clean In summary, as you go. He keeps the conversation and ensures everyone is aware of what he has said. As the session progresses, the summary will help you create the "little yes" understanding and commitment that you can consolidate at the end of the conversation.

ninth Look back and forward There is a big difference between collecting information about a question and deciding what happens to the same issue. Data collection requires information that seeks information. To find solutions, use questions that ask for action. Meetings often get stuck without the need for information and transmission without action. More comfortable, everyone has their own opinions, but they don't get much.

10th Building Quality Solutions Don't let the meetings win the victory. This happens when more ideas come to the table and the participants protect their own victory. The winner, who is probably the loudest, is doing everything, though the idea cannot be the best. The losers are undoubtedly committed to the idea, and the execution will fail, and the whole process will begin. Encourage people to listen to each other and build each other's ideas to be committed to better quality solutions.