Legal Statements

a) To promote, maintain, and advance the education of the public in thecommunity of Denbigh and environs in the art of drama, amateurdramatics, cinema and music and to promote use of the theatre as a

community facility and one to be used by businesses and public bodies.

b) In furtherance of 1a) – assist other charitable bodies relating to the Arts.

c) To obtain, collect and receive monies and funds by way of contributions,donations, affiliations, fees, subscriptions, legacies, grants and otherlawful methods and to accept and receive gifts of property of any

description whether subject to any special trusts or not.

2. MEMBERSHIP:

Shall be open to all individuals over the age of 16 years.

3. ANNUAL SUBSCRIPTION:

Shall be determined by the AGM.

4. ANNUAL GENERAL MEETING (AGM):

The AGM shall be held in the month of November each year. TheSecretary shall not give less than 14 days notice of the date, time andplace of the meeting and shall send with it a copy of the Annual Reportand Statement of Account for the preceding financial year. Membersmay address the Meeting in either Welsh or English or both. An EXTRAORDINARY GENERAL MEETING (EGM) may be called at

any time by the Chair or three members of the committee, with thereasons given for such a request. At least 14 clear days notice of such a

meeting shall be given.

5. OFFICERS AND COMMITTEE:

a) There may be a Chairman, Vice-chairman, Secretary, Booking Officer,Treasurer and Auditor elected at the AGM in each year and shall berespectively eligible for re-election. The Chair shall take the Chair at the

AGM and all other meetings of the Association or Executive Committee.If at anytime the Chairman and Vice-Chairman are both absent themeeting shall proceed to elect a Chairman for that meeting from amongthe members present. A report will be given annually to the landlords.

b) THE EXECUTIVE COMMITTEE shall be elected at each AGM andbe eligible for re-election and shall consist of ten members from themembers in 2, of which six shall form a quorum.

c) The Management Committee shall decide to form sub-committees andco-opt non-members on to these sub-committees and agree delegationpowers and terms of reference.

6. VOTING:

a) At meetings of the Management Committee, any question shall bedetermined by a show of hands except in any case to which not less thanthird of the persons present demand a secret ballot. The Chair of any

meeting shall be entitled to a casting vote in the case of equality of votes.

7. FINANCE:

a) The Executive Committee shall be empowered to administer such fundsas may be placed at its disposal from time to time for the furtherance of

the Objects of the Society.

b) The funds of the Society shall be applied solely to the stated objects of the Society.

c) No member of the Society shall receive payment directly or indirectlyfor services to the Society other than for legitimate expenses.

8. FINANCIAL YEAR:

The Financial Year shall be from 1 October to 30 September.

9. ALTERATION TO THE CONSTITUTION:

Any alteration, amendment or addition to this constitution may be madeat the AGM of the Committee by a vote of two thirds of the membersand voting. Notice of any motion of such alteration, amendmentor addition must be given in writing to the Secretary 21 clear days before the meeting but no alteration to No 1 (PURPOSES) or to No 10(WINDING UP) may be made without prior approval of the Charity

Commission. No alteration shall be made that would cause the Charity tocease to be charitable at law.

10. WINDING UP:

If it is decided to discontinue the work of the Society any money orproperty belonging to the society after payment of expenses andliabilities properly incurred shall not be distributed to its members butshall be devoted to some other Charity or Charities having objectssimilar to those of the Society or to some other Charity.

Theatr Twmo’r Nant is committed to equal opportunities policy and practice and willensure that all employees and service users, both actual and potential, are treated

equally and as individuals regardless of age, disability, ethnic or national origin,gender, marital or parental status, political belief, race, religion or sexual orientation.

In implementing this policy, Theatr Twmo’r Nant will take account of existinglegislation: the Race Relations Amendment Act 2000, the Sex discrimination Act1975, the Equal Pay Act 1970, the Welsh Language Act 1993 and the DisabilityDiscrimination Act 1995 – and any subsequent legislation.

This equal opportunities policy will be implemented across all aspects of the theatre’s

work:

• the appointment of members to its Management Committee;

• the appointment of any staff;

• all dealings with the public and service users.

MANAGEMENT COMMITTEE

Cymdeithas Theatr Twmo’r Nant will aim to ensure that the ManagementCommittee is representative of the community and users.

The Management Committee will be responsible for ensuring that the equalopportunities is properly implemented, monitored and reviewed. Members will

ensure that they are fully aware of their obligations.

STAFFING/VOLUNTEERING

The theatre will ensure that no job applicant, employee or volunteer receives lessfavourable treatment than another on grounds of age, disability, ethnic origin,

and the theatre will ensure that the changing and developing needs ofpotential staff and volunteers are recognised and appropriate adjustments made.

PUBLIC AND SERVICE USERS

The theatre aims to make its services accessible to as wide a range of the public as possible. The theatre will be accessible to all disabled people. Whenever possible the design of publicity material will take account of the needs of disabled people both in terms of print, format and information on access. People from underrepresented groups will be encouraged to attend and participate.