Month: November 2016

This post will show how to preview your files before copying them in windows.

Why preview files?

When copying lots of files, it is very essential to ensure that no important file is left behind & no unnecessary file is being copied. Be accurate right from the start by knowing which files will be copied before actually copying them by reviewing the list of files that will actually be copied.

Also, when filtering files by type, date or size, it is important to verify whether all the files you need will be copied successfully. Previewing files before actually copying them gives you confidence & keeps your mind relaxed.

Let us see how this is possible with Windows Xcopy tool and an alternative software Copywhiz.

About Copywhiz

Enhance your file-copy experience with Copywhiz as it let’s you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

Generate file Preview

Using Xcopy

Xcopy Source [Destination] /L command displays a list of files that are to be copied.

For Ex: To display a list of files that are to be copied, the following command line will be used:

xcopy / C:\Your Folder C:\New Folder /L

However, using Xcopy commands is not really straightforward. System administrators may be able to use. But Xcopy is difficult for common users.

Let us look at an easier and faster way to do this.

Using Copywhiz

Copywhiz is an alternative that allows you to preview files before copying them. You can alter different filter options (file type, date or size) and ensure that the right files are copied. This avoids mistakes, incorrect files to be copied & important files to be left out. This ensures accuracy. You can also use this feature to view the list of new & modified files in a folder.

This post will show you how to create the whole folder structure without files in Windows since just replicating the directory structure to another location, can be a very tedious & error-prone task if done manually.

Do note that, here, directory refers to your folders.

This is useful when you want to create lots of folders for different types of files in an easier and faster way.

Let us look at how to do this with Windows Xcopy tool, and an alternative software, Copywhiz.

About Copywhiz

Enhance your file-copy experience with Copywhiz as it let’s you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

Conclusion

Copywhiz is an alternative that allows you to create the complete directory (folder) structure without copying files in them.

This feature can be useful in multi-users scenario where the system administrator wishes to create the same standard template folder structure without files for different users from an existing structure.

Steps to exclude specific files when copying in Windows

Using Xcopy

xcopy Source Destination /EXCLUDE:file1[+file2][+file3]… command lets us to specify a list of files containing strings to be excluded. These strings are not entered directly in the command switch. They are one or more text files that list the strings to be excluded.

For Ex: To copy files from ‘C:\project’ to the folder ‘c:\backup’, by excluding certain type of files, the following command line will be used:

xcopy c:\project c:\backup /Exclude: list of excluded files

However, Xcopy commands are not easy to use. System administrators may be able to use. But Xcopy is not for common users.

Using Copywhiz:

Watch a short video depicting this feature:

Video Transcription

1. Select files using Windows Explorer, right-click on them and choose Copywhiz->Copy from the menu as shown below :

2. Go to the destination folder, right-click inside the folder and select Copywhiz–>Paste special–>Paste files by name or type as shown below:

3. The Advanced Settings dialog box will open. You can include or exclude files/folders to be copied by typing their names, file extensions or folder names. You can also preview the list of files that will be copied and files that will be skipped by clicking on the Preview button. After confirming, press the Ok button in the Advanced Settings dialog box. All the required files will be copied successfully.

Conclusion

Copywhiz lets you to choose which type of files to copy & which to ignore – i.e, it lets you to do ‘Selective File Copy’.

Pick only those files that are important & avoid files that are not required (Eg. Files that occupy too much space) with Copywhiz. Easily filter files by name, extension, folder etc from a bunch of folders.

This post will show you how to copy only your latest modified files in Windows.

Why copy only new or modified files?

Often, we tend to copy the same set of files everyday or every fewer days in order to take backups. This process is very time-consuming especially when we are copying a larger number of files as each & every file will be copied. It’s always easier & better if we can copy only those files that are newly added or recently modified.

The post will brief you on how to do this using Xcopy and also an alternative software,Copywhiz.

What is Copywhiz?

Copywhiz is a very useful and productive file copy app that does a lot more than just copy files.

Enhance your file-copy experience as it let’s you to have more flexibility & more control over the file-copying process.

Conclusion

What could take several hours if done manually, Copywhiz completes it in few seconds. Just specify the file date type and date range so that the files are copied based on the date criteria.

This feature is very useful while sharing/uploading only recently modified files, or taking backup of just new & modified files especially when there are several files to copy or backup or even to pick latest music/pictures from multiple folders.

With Notezilla, you can attach sticky notes to Microsoft Word documents. This way you will have the right information at right time automatically, without any effort from your side. The sticky note will popup automatically whenever you access that particular Microsoft word document.
This will help you access related information and accomplish your tasks faster and without added confusion. Moreover, you also have a wildcard (*) to support a sticky note to multiple word documents of a single folder.

Attaching a sticky note

To stick a note to any Microsoft word document, right-click on the note title and choose “Stick To Window” option from the menu as shown in the below picture. Alternatively press Ctrl+W from within the sticky note.

A list of all the currently opened windows will be shown which includes Websites, Programs, documents. Select the Microsoft word document to which you wish to attach the sticky note as shown in the below image and press OK. The note will be stuck to the particular word document.

Note: To directly stick a note to the underlying word document, Press Ctrl+Shift+W keys from the note.

This is how it will appear on the Microsoft word document:

Matching only a part of the window title (Wildcards)

Notezilla uses the title of the window to show or hide a particular sticky note. Sometimes, you may want to stick a note to documents of similar kind. In such cases you would need to use the ‘wildcard’ method.

To match only a part of the window title, double click on any window title that is listed (shown in above picture) and prefix or suffix the title with the * wildcard. As per this, the sticky note will appear on all the documents of a particular folder.

To watch a short video on how to attach notes to websites, windows and documents, Click here

With Notezilla, you can attach sticky notes to Microsoft Excel spreadsheet. This way you will have the right information at right time automatically, without any effort from your side. The sticky note will popup automatically whenever you access that particular spreadsheet document (workbook).
This will help you access related information and accomplish your tasks faster and without added confusion. Moreover, you also have a wildcard (*) to support a sticky note to multiple excel spreadsheet documents of a single folder.

Attaching a sticky note

To stick a note to any excel spreadsheet document, right-click on the note title and choose “Stick To Window” option from the menu as shown in the below picture. Alternatively press Ctrl+W from within the sticky note.

A list of all the currently opened windows will be shown which includes Websites, Programs, documents. Select the excel spreasheet document to which you wish to attach the sticky note as shown in the below image and press OK. The note will be stuck to the particular excel spreadsheet document.

Note: To directly stick a note to the underlying excel spreadsheet, Press Ctrl+Shift+W keys from the note.

This is how it will appear on the excel spreadsheet document:

Matching only a part of the window title (Wildcards)

Notezilla uses the title of the window to show or hide a particular sticky note. Sometimes, you may want to stick a note to documents of similar kind. In such cases you would need to use the ‘wildcard’ method.

To match only a part of the window title, double click on any window title that is listed (shown in above picture) and prefix or suffix the title with the * wildcard. As per this, the sticky note will appear on all the documents of a particular folder.

To watch a short video on how to attach notes to websites, windows and documents, Click here