The procedures of authentication may have some difference according to your state and documents type.

First Step: Notarized by Local Notary Public

Non-government issued document should first be notarized by a Notary Public. Any notary public is fine. Your bank may offer free notary service.

State issued document such as vital record, certificate of corporation, etc doesn’t need to be notarized. You should obtain a certified copy, skip step 1.

For documents issued by federal government agencies or US consulates aboard, please skip this step and go directly to the US Department of State and then Chinese Embassy in Washington.

Second Step: Certificated by County Clerk

Some states require the notarized document to be sent to the notary public’s county clerk for verification before presenting to the Office of Secretary of State. In certain States, this step can be skipped. Please contact Secretary of State Office of the state where your document is executed for details.

For documents issued by federal government agencies or US consulates aboard, please skip this step and go directly to the US Department of State and then Chinese Embassy in Washington.

Third Step: Authenticated by the Secretary of State

Some states only certify government or court documents issued within 1 years (e.g. Virginia).

For documents issued by federal government agencies or US consulates aboard, please skip this step and go directly to the US Department of State and then Chinese Embassy in Washington.

For documents issued by federal government agencies or US consulates aboard, please skip this step and go directly to the US Department of State and then Chinese Embassy in Washington.

Documents issued in some states must be further authenticated by the US Department of State after certification by your state’s secretary office. These states include Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, Wyoming and Washington DC.

The Chinese Embassy has different sections and the Visa Office is the branch where we get the documents authenticated. Once we have the document ready from the US Department of State, we can submit it to the Embassy for processing.

When the document is completed, we will send it back to the designated address.

According to the documents you submitted for authentication, there may be different supplemental documents needed. Unless specifically noted, you may submit copies instead of originals for all supplemental documents.

Authentication of Corporate/Company Documents

Please provide a copy of Articles of Incorporation, unless the document to be authenticated is the Articles of Incorporation.

From Oct. 2010, only one copy is needed no matter how many documents you need to authenticate.

For married couple, copies of marriage license, passports (photo page), and current immigration documents (e.g. green card, H1B) from both husband and wife will be needed, even if the property only belongs to one party.

If the property belongs to one party only, the other party should provide a brief written statement (” … xxx property belongs to yyy only and I have no objection as to how yyy dispose it. I certify that this statement is correct under the penalty of law…”), the statement must be signed before a notary public.

A statement of your enrollment day (MM/DD/YYYY) and graduation day (MM/DD/YYYY)

D. How to apply? Step by step procedures

Fill out the online order form . Please note, for documents issued by federal agencies or US consulates aboard, please select “DC” in the “State” column.

Print one copy of the confirmation page.

Enclosed all the documents listed above at the Collect all the documents needed to authentication application section and send it to our mailing address,which we will send it to you after you submit online application.

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Bulletin Board

1. Please fill out Visa Application Form (V.2013) on the computer and use printer to print the completed form. The visa application must be single-sided. Handwritten forms are not accepted.
2. Proof of Residency, starting from Oct 24th 2018, You must provide a copy of your driver’s license, state issued ID card, or utility bill showing your home address. Under-aged applicants who do not have a Driver’s License can submit parent’s driver’s license instead, along with a copy of the birth certificate.

Disclaimers

We are an independent company providing services by mail and charge a service fee. We are registered with the Chinese Embassy, but we are not a part of the Embassy.
To apply at official locations, please visit:Chinese Embassy in DC

Please note that the Chinese Embassy may not offer service by mail -- you may apply in person, ask a friend to apply for you, or you may use the service provided by us or similar companies.