Notes

Abstract:

The George A. Smathers Libraries at the University of Florida request $39,246 (with $33,997 in contributed cost share) from the NEH Humanities Collections and Reference Resources Foundations Program to support assessment, and planning activities that will leverage expertise from a mix of professional domains. In partnership with the Libraries, these French Pamphlet Planning (FPP) Project partners agree to work together towards collaborative data collection, analysis and the establishment of standards, workflows and project goals: the Center for Research Libraries, institutional members of the Collaborative Initiative for French Language Collections, Ball State University, Brigham Young University, Brown University, Cornell University, Emory University, Harvard University, Johns Hopkins University,
Stanford University, University of Alabama, University of Kansas, University of Michigan, Yale University, the Newberry and the National Library of France. Partners agree the proposed 12‐month (May 2013 – April 2014) planning project will yield important collection access outcomes: 1) Initial data gathering and in‐depth analysis of existing French revolutionary pamphlet collections; 2) Subsequent collaborative
engagement and partner planning participation related to input and shared ideas on improved intellectual control of extant French pamphlet collections in the U.S. and France; 3) Systematic identification and organization of collaborative frameworks and corresponding data sources, item descriptions and online collection content; 4) Planning of preliminary online collections and resources to improve overall discoverability of all pamphlet collections regardless of location.
Pamphlets are found at the center of French Revolutionary documentation, serving in their brevity and efficiency to circulate beyond the grasp of official government controls, disseminating new and often illicit ideas into the streets of Paris and beyond. It was a pamphlet which announced the rise of the Third Estate and a pamphlet that ultimately condemned to death the French monarch, Louis XVI
(already reduced to the simple title of Citoyen Louis Capet), on January 21, 1793.
In order to reassess and improve access to these essential documents, the French Pamphlet Planning Project strives to connect and expose some of the most important academic and international collections in existence. Project planners will analyze the existence of parallel rare collections, shared or closely matching item records, and in some cases corresponding digital content in order to create work
plans, procedures and timeframes that efficiently and broadly improve access to existing collections.
The planning project team includes bibliographers, catalogers, digital technology experts, digital humanities collection scholars, and scholarly advisors. Staff members at CRL with a history of forming and supporting such complex collaborative projects will facilitate planning processes in partnership with UF and CIFNAL. Funding will support travel to one plenary session, and student assistants to assess collections supervised by subject specialists at partnering institutions. All participating institutions will contribute significant effort towards the project; however, UF’s contributions will be the official matching source for this proposal. Deliverables and outcomes will include: 1) Collaborative collection data points of holdings in print, microfilm and in digital format; 2) Data concerning the utility of existing shared collections, catalog descriptions and digital facsimiles; 3) Expanded international collaborative network of project partners with common knowledge and commitment toward planning goals; 4) Environmental Scan Report detailing current situations among collections vis‐à‐vis cataloging quality, and digital conversion efforts; 5) A strategic plan for establishing a French Pamphlet Digital Portal, including workflows and timeframes that organize resulting project data and information for improved
management of future initiatives as well the creation and maintenance of a CRL online resource linking researchers to the full‐text of all existing digitized partner pamphlets; 6) White Paper describing planning processes, experiences and lessons learned.

General Note:

National Endowment for the Humanities grant proposal

General Note:

Project planning process will utilize the SobekCM digital library and content management software and related metadata tools as with the SobekCM METS Editor which are all open source and widely used around the world, including by the Digital Library of the Caribbean ( dLOC ).

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University of Florida Institutional Repository

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University of Florida

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All rights reserved by the source institution and holding location.

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AA00012378:00001

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection AccessAbstract The George A. Smathers Libraries at the University of Florida request $39,246 (with $33,997 in contributed cost share) from the NEH Humanities Collections and Reference Resources Foundations Program to support assessment, and planning activities that will leverage expertise from a mix of professional domains. In partnership with the Libraries, these French Pamphlet Planning Project partners agree to work together towards collaborative data collection, analysis and the establishment of standards, workflows and project goals: the Center for Research Libraries, institutional members of the Collaborative Initiative for French Language Collections, Ball State University, Brigham Young University Brown University, Cornell University, Emory University, Harvard University, Johns Hopkins University, Stanford University, University of Alabama, University of Kansas, University of Michigan, Yale University, the Newberry and the National Library of France. Partners agree the proposed 12 month (May 2013  April 2014) planning project will yield important collection access outcomes: 1) Initial data gathering and in depth analysis of existing French revolutionary pamphlet collections; 2) Subsequent collaborative engagement and partner planning participation related to input and shared ideas on improved intellectual control of extant French pamphlet collections in the U.S. and France; 3) Systematic identification and organization of collaborative frameworks and corresponding data sources, item descriptions and online collection content; 4) Planning of preliminary online collections and resources to improve overall discoverability of all pamphlet collections regardless of location. Pamphlets are found at the center of French Revolutionary documentation, serving in their brevity and efficiency to circulate beyond the grasp of official government controls, disseminating new and often illicit ideas into the streets of Paris and beyond. It was a pamphlet which announced the rise of the Third Estate and a pamphlet that ultimately condemned to death the French monarch, Louis XVI (already reduced to the simple title of Citoyen Louis Capet ), on January 21, 1793. In order to reassess and improve access to these essential documents, the French Pamphlet Planning Project strives to connect and expose some of the most important academic and international collections in existence. Project planners will analyze the existence of parallel rare collections, shared or closely matching item records, and in some cases corresponding digital content in order to create work plans, procedures and timeframes that efficiently and broadly improve access to existing collections. The planning project team includes bibliographers, catalogers, digital technology experts, digital humanities collection scholars, and scholarly advisors. Staff members at CRL with a history of forming and supporting such complex collaborative projects will facilitate planning processes in partnership with UF and CIFNAL. Funding will support travel to one plenary session, and student assistants to assess collections supervised by subject specialists at partnering institutions. All participating institutions will contribute significant effort towards the project; however, UFs contributions will be the official matching source for this proposal. Deliverables and outcomes will include: 1) Collaborative collection data points of holdings in print, microfilm and in digital format; 2) Data concerning the utility of existing shared collections, catalog descriptions and digital facsimiles; 3) Expanded international collaborative network of project partners with common knowledge and commitment toward planning goals; 4) Environmental Scan Report detailing current situations among collections vis vis cataloging quality, and digital conversion efforts; 5) A strategic plan for establishing a French Pamphlet Digital Portal, including workflows and timeframes that organize resulting project data and information for improved management of future initiatives as well the creation and maintenance of a CRL online resource linking researchers to the full text of all existing digitized partner pamphlets; 6) White Paper describing planning processes, experiences and lessons learned.

1 French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access To assist in the formative stages of collaborative initiatives for preserving and improving access to humanities collections, the George A. Smathers Libraries at the University of Florida (UF), in partnership with the Center for Research Libraries (CRL), institutional members of the Collaborative Initiative for French Language Collections (CIFNAL), the Newberry, the National Library of France (BNF), and a team of noted scholars of French literature and history, request $39,246 (with $33,997 in contributed cost share from UF) to support assessment, planning, and project activities that will leverage expertise from a mix of professional domains. Drawing upon the cooperation of humanities scholars and technical specialists, this project will encompass efforts for: 1) initial data gathering and in depth analysis of existing French revolutionary pamphlet collections; 2) collaborative engagement and planning to improve intellectual control of extant French pamphlet collections in the U.S. and France; 3) systematic identification and organization of collaborative frameworks and corresponding data sources, item descriptions and online collection content; and 4) planning of preliminary versions of future online collections and resources to improve overall discoverability of all pamphlet collections regardless of location. At the time of proposal submission, confirmed project partners and participants include: Ball State University (BSU), Brigham Young University (BYU), Brown University, Cornell University, Emory University, Harvard University, Johns Hopkins University (JHU), Stanford University, University of Alabama (UA), University of Kansas (UK), University of Michigan (UM), and Yale University. Although not formally included in the project budget, it is estimated additional cost share of at least $30,000 will be contributed through efforts of partners facilitators, content managers, catalogers, digital collections experts, and scholars. I. Significance and Impact: The Library of Congress defines pamphlets as "Published non periodical volumes with no cover or with a paper cover usually five or more pages and fewer than 49 pages (LOC, 2007). Emerging from the explosion of European publishing in the 16th century, pamphlets were an inexpensive means for disseminating information, ideas, political opinion, and propaganda. The pamphlet, as a mode of expression, had in its brevity and portability the power to reach beyond the walls of libraries and archives, and into the streets of Europe. The 18th century Enlightenments heady march towards better dissemination of critical thinking in France began in 1748, when French philosopher and writer Denis Diderot launched the idea of creating a universal encyclopedia to promote popular access to knowledge. Yet it was the less expensive pamphlet which truly put these new ideas into circulation. Anonymous pamphlet writers took up the pen and shared their political concerns with a broader French population, producing subversive literature opposing the anti democratic nature of government systems, and referring to these texts as: "Philosophical Literature." Known today by historians under the name "revolutionary pamphlets" or "revolutionary libels," such writings attacked religion, the state, and existing social and moral norms. These libels usually constituted only a few pages to several hundred and by attacking the King, the nobility, and the clergy, they challenged a social order deemed unjust and unfair. In this way, French pamphleteers opened a Pandora's Box in one of the most important and populated cross roads of Europe that would soon eradicate existing feudal traditions and overturn an entire society. During the revolutionary period in France, up to 30% of the national literary market was related to illicit literature or pamphlet production (Darnton 1989, 14). Darnton identifies four genres of pamphlets: religion (30%), philosophy (25%), politics (13%), and sex (3%) (Darnton 1995, 69). To avoid police detection, the underground pamphlet trade was carried out in intricate ways including mixing or marrying pages of authorized books with illicit ones, as well as employing insurers skilled in transporting portions of pamphlets at different times and down different paths, to later reassemble

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 2 them for safe delivery. [Please see Darntons online discussion (Darton, 2007) on 18th century censorship and information environment in France.] The largest single category of French pamphlets can be classified as government publications and their contents provide valuable information about French society, characterized by discussions of social reform, educational reorganization, price regulation, administrative changes, religious concessions and suppressions, monetary regulations, commercial monopolies, and diplomatic agreements. These pamphlets were published from 1780 to 1810, with a typical run of 500 to 1,200 pamphlet copies per printing. Even the most popular pamphlets might have only reached the hands of less than 1% of Frances urban, literate populations. Today, cloistered in large part within special collection departments worldwide, these essential historical documents often remain hidden from researchers. As primary documents, pamphlet literature offers researchers rare and unique evidence of events occurring within the politics, history and mores of one of the most important and singular political events of Western civilization: the French Revolution of the 18th century. These coverless printings, predating newspapers, could be easily concealed, posted and distributed in ways other official communications could not. On June 17, 1789, the members of the Third Estate unanimously refused to join the nobility and clergy in sessions at the French General Assembly. However, it was a pamphlet written a few months earlier (January 1789), entitled Qu'est ce que le Tiers tat? (Sieys, 1970) which definitively triggered historical uprisings. In this short essay, Emmanuel Sieys inspired a political incident marking the beginning of the French Revolution and rise of the Third Estate and demonstrated the power of a single document. In addition to historical value, pamphlet collections shed light on an eras existing literary styles, presenting rhetorical techniques of the age: monologues, dialogues, recitations, parodies, satire, allegories, music, and imitations. Some of the most well written pamphlets used humor, prose or poetry as strategies to create popular appeal. Pamphlets by feminist abolitionist Olympe de Gouges include timely arguments for equal rights for women and people of all races. Scott Duvall, head of BYUs Special Collections further describes the historical importance of French pamphlets: But in addition to these normally expected topics, our collection possesses a breadth of many other fascinating topics for research. There are pamphlets that deal with regulations of all kinds: dress standards for the bourgeoisie, the state granaries and salt warehouses, marriage, divorce, the hostelries and tavern keepers, the guilds and the rights of workers, firearms, domestic servants, the importation and production of linen cloth, coinage, censorship, printing, and booksellers, to list a few. There are pamphlets that treat the judiciary, the officials for the royal forests, the threat of the Turks, the poor, the peasantry, the harvest, and even the Eucharist. In addition, many of the pamphlets treat predictions of the future, i.e. prophecies and horoscopes defined by the stars, eclipses and comets. (Duval, 2012) It can be seen that revolutionary pamphlets were subversively yet openly contesting social and political structures and their social criticism tells us much about 18th century Europe. Naturally, the material is of great interest to scholars and students interested in the French Revolution, however, its value goes well beyond French and European historians, explains Paul Saenger, the George A. Poole III Newberry Curator of Rare Books and collection development librarian. These French Pamphlet Collections also enrich research on printing, publishing and book collecting during the Revolution; the colonial history in North America and the Caribbean; the impact of the French Revolution on the United States and elsewhere; and the ongoing debates about citizenship (Poole, 2009). Further evidence of scholarly research in pamphlet collections can found in dissertations on varying topics of history, politics, language and society (see Appendix B).

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 3 Among the published pamphlet bibliographies (see Appendix C) several serve to trace past efforts to account for the genres total production and international holdings as well as serving to better document current French Pamphlet Project (FPP) partners historical collections. While in a few cases, digital facsimiles have been created from portions of partner holdings, frequently no corresponding catalog record exists at an item level within institutional Online Public Access Catalogs (OPACs) or in attached to digital items. Records created by many digital initiatives have forgone item analysis, even in cases where item level records are needed. Project partner Karen Cook, at University of Kansas (UK), recently related that while helping a colleague and his research class at UK, the professor and his students were astonished when Cook revealed their own university had, within its Melvin Collection, 9,000 French pamphlets dating from the revolutionary era in France. Challenges of Access Numerous institutions within the U.S. and France have sought to collect corpora of French pamphlets in support of scholarly research. However, these collections over time have become obscured to modern research and discovery tools. Furthermore, the exact number of pamphlets written before and during the French Revolution remains unknown. Pamphlets were issued in limited runs, on low quality paper, and were frequently in danger of being censored, confiscated, or destroyed. As a result, the rarity and condition of surviving collections raises awareness of the need to ensure their longevity and dissemination in the modern information environment. To mitigate these identified needs, a notable recent effort to catalog the extensive collections of French pamphlets at the Newberry in Chicago was launched in January 2010 through funding from the Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives initiative. However, this initiative is an exception to current conditions among partner holdings, as described in Chart 1 (below). Chart 1 French Pamphlet collections and accessibility at partner institutions Partners Print Pamphlets Digitized Pamphlets OPAC Accessibility UF 2,810 115 None UK 9,000 None None UA 391 132 Yes JHU TBD* TBD TBD Yale TBD TBD TBD Newberry 30,000 None Yes UM TBD TBD TBD BSU 528 528 None Emory 1,500 391 Partial Stanford 500 None None BYU* 2,100 1,932 Partial CRL* TBD TBD TBD BNF 10,000 10,000 TBD *TBD: Currently undetermined data points. *BYUs print and digital collections dates from the 16th century wars of religion in France. *CRLs digitized collection dates from the 1848 revolution in France. Funding of this project will allow partners to conduct an initial inventory and environmental scan of extant print collections before convening to create a formal plan aimed at increasing access. In preparation for NEH funding, members of the CIFNAL working group established a beta version of an

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 4 online database featuring digitized pamphlets from various holding institutions. Recent additions of the Newberry and the National Library of France (BNF) to the project team, incrementally expands knowledge of extant holdings and increase the collaborative strength of partner assets for future analysis and planning. This proposed planning project will further contribute to reducing duplication of digitization efforts while simultaneously providing researchers around the world with greater awareness of resources and eventual access to full text content. II. History, Scope and Duration FPP began organizing in 2010 around a core group of interested CRL/CIFNAL members working together to launch a project to share information about French pamphlet collections. Previous to this collaborative effort, individual institutions had progressed unaware of other institutions plans or holdings. Through preliminary surveys, CIFNAL sought to gain insight into the locations and strengths of collections at partner institutions in the U.S. and abroad. A summary of collection descriptions from FPP partners can be found in Appendix D. The impetus for this planning project originated shortly after the formation of CIFNAL coordinated by CRL. With 43 member institutions CIFNALs mission is to improve access to French and francophone resources for North American libraries and conversely, to North American resources for francophone libraries. CIFNALs on going and past projects promote collaboration and resource sharing among North American libraries in order to make collections more interconnected through resource sharing between North American and francophone libraries. To support this core mission, the FPP was formed to promote and improve access to corresponding historical French language pamphlet collections held in common by many CIFNAL member institutions. The projects earliest inception owes its collaborative nature to the discovery of existing parallel, rare holdings of pamphlets among member institutions. In the summer of 2011, FPP benefited from the work of a graduate intern (Florida State University School of Library & Information Studies) who verified holdings of 400 individual pamphlet titles within the WorldCat union catalog and corresponding institutional catalogs. This analysis exposes the fact that while many pamphlets lack item level catalog description within institutional OPACs, corresponding titles in WorldCat match or seem to closely match (e.g., microfilm vs. print) items formerly believed to lack item level description. This closer analysis of shared holdings demonstrates as well, on average, for any given French revolution pamphlet title located in WorldCat, two to six CIFNAL members are associated with the shared item record. While collections and holdings of French pamphlets in general vary greatly, incidents of already existing shared collections and descriptions of rare pamphlet titles were exciting and seen as important motivations toward planning a larger collaborative collection development project among CIFNAL members and other institutions with comparable holdings. In working with UFs pamphlet collections, Rare Books Librarian/Curator and former Head of Special Collections, John Ingram, was able to establish some of the basic parameters of the existing collection as it is stored within the UF Libraries and perhaps in comparison to other FPP partner institutions. Ingrams full report can be found attached as Appendix E. Outside of his analysis he also noted that in view of seemingly shared collections, apparently matching records in a union catalog are seldom indicative of truly analog rare items. In the case of the pamphlets, because of the expediency and popularity of printings, items possibly sharing titles or other descriptive similarities often prove to be, under closer examination, different sizes, typefaces and even containing dissimilar content or key portions and components. With this in mind, it becomes important to separate FPPs broader access initiatives and project goals from the careful curation and consideration of rare items held in partners collections.

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 5 In addition to overlapping print content, FPP initial planners were interested in discovering several institutions had already begun projects and initiatives to digitize portions of their pamphlet holdings. Current project partners with online pamphlet collections include the following: Emory; University of Florida; University of Alabama; Ball State University; Cornell; Center for Research Libraries; Brigham Young University; La Bibliothque nationale de France; Bibliothque de Toulouse. The above collections represent diverse digital development initiatives and existing online collection content, some of which are ongoing but the majority of which were limited in scope and now concluded. UAs 132 online pamphlets were digitized from over 300 French revolutionary pamphlets housed in the W.S. Hoole Special Collections Library's Rare Books Collection through a gift from EBSCO Industries. UFs digital pamphlet collection is a byproduct, originally a prototype for grant project development, yielding 115 online facsimiles from the over 2800 pamphlets held in the institutions special collections. In contrast, BSU has digitized all 528 pamphlets from its existing collection. BYU began in 2009 a robust and ongoing pamphlet digitization program somewhat unique amongst project partners. Outside of North America, the Bibliothque de Toulouse has digitized a little over 150 revolutionary pamphlets in the Occitan language. The BNF, in support of Gallica and its digital initiatives, has digitized all revolutionary pamphlet content in its microfilmed collections. Discussions have begun between CIFNAL and the BNF to develop strategies for isolating this considerable online pamphlet content from other digital documentation. Without having established the BNFs existing digital content, the overlapping nature of digitized pamphlet collections amongst FPP member collections is in general less than found in conventional print pamphlet collections. However, the resulting online pamphlet collections, while constituting an obvious improvement to access on many levels, also pose broader online retrieval and access issues. Excluding Harvard, very little of the FPP partners digital content is searchable/discoverable by title or subject headings in institutional OPACs. As Mann explains in the Oxford Guide to Library research Library catalogs provide much more efficient and systematic overviews of the range of books relevant to any topic (Mann, 48). His criticism of uniquely relying on Google PageRank strategies to improve access to scholarly online materials in Libraries is also relevant. Mann uses a simple search on historical lighthouse libraries (Keywords: lighthouse & libraries) to make his point. Keywords retrieved in full texts without controlled subject headings and classification numbers could not be efficiently segregated by mere ranking mechanisms from hundreds of thousands of hits on the right words in the wrong contexts (Mann, 55). In order to eventually improve description and online access barriers to existing digitized pamphlet collections, it was recognized local catalog MARC records would need to be considered. Within its mission of supporting the development and discovery of diverse research collections, the University of Florida Libraries Digital Library Center (DLC) has digitized and mounted over seven million pages since its inception in 1997. Supported by DLC and its content management system (SOBEKCM) FPP planners began test harvesting metadata via OAI from BSU, UA, Emory and UFs digitized pamphlet holdings in order to group items together, matching digital copies to corresponding catalog records mined from WorldCat and institutional OPACs, into one database catalog of French pamphlets Without storing actual digital items and using only related item metadata, this online French pamphlet catalog resource and finding aid will efficiently serve to connect researchers to pamphlets content while also unifying and further promoting project planning efforts: Capability of wedding the best and most robust catalog descriptions with corresponding poorly described digital facsimiles;

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 6 Provides possibility of organizing existing cataloged records into one central online bibliographic database; Provides online discovery of all digitized pamphlet content from one online keyword searchable resource capable of linking users to full text content while simultaneously improving online accessibility through a variety of search engine optimization (SEO) techniques. Part of the importance of this developing centralized resource will be to make available similar but widely dispersed digitized academic resources which many search engine algorithms systematically exclude. Researchers will be able to remotely conduct keyword and subject searches of all partner collections simultaneously from a main project page. Products and outcomes resulting from project planning from 2013 to 2014 include: 1. Collaborative data points of total pamphlet holdings in print, microfilm and in digital format 2. Definitive data concerning the utility of existing shared pamphlet collections, catalog descriptions and digitized facsimiles 3. Expanded international collaborative network of project partners highly educated with common knowledge about project parameters and goals 4. Environmental Scan Report detailing the current situation among French revolution pamphlet collections and holding institutions vis vis cataloging quality and efforts, and digital conversion efforts 5. Strategic Plan for Establishing a French Pamphlet Digital Portal, including workflows and timeframes for creation of project portal which organizes resulting project data and information for improved management of future initiatives; and, workflows and timeframes for creation and maintenance of a CRL online resource linking researchers to the full text of all existing digitized partner pamphlets 6. White Paper describing planning processes, experiences and lessons learned III. Methodology and standards In summer 2011 pamphlets collections were compared and it was determined any eventual project planning activities must consider several critical project issues: 1) A lack of item level catalog description within institutional OPACs; 2) The existence of shared or closely matching catalog description and metadata among institutional partner collections as evidenced in WorldCat; 3) The requirement of wedding online full text content with improved metadata and catalog descriptions; and, 4) The need for a thematic pamphlet portal capable of searching across institutional collections. Planning activities outlined below will integrate the four critical project issue established by the CIFNAL FPP working group. NEH budget requested costs are embedded below and budget notes are available in Appendix F. Planning activities The following paragraphs describe major project planning activities to reveal and plan for emerging challenges related to the un discoverability of historically significant French pamphlets during the grant period: 1) survey institutional partners; 2) facilitate planning session #1 with collection managers and content experts; 3) complete an environmental scan to collect data about current situations and collections for each partner; 4) facilitate planning session #2, using Go To Meeting or another online conference tool, with collection managers, catalog experts and digital content managers; 5) facilitate online planning session #3 to finalize timeline; and 6) finalize and share final documentation of planning

French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 8 For major pamphlet collection partners (BNF and the Newberry): The BNF will provide an inventory of digital objects scanned from microfilmed collections which represent total pamphlet holdings. The Newberry will provide an inventory of cataloged pamphlet titles (22,000) and those remaining to be described, as well as an analysis of those titles directly corresponding with BNFs digital holdings. Planning Session #2: Two weeks prior to this online session, results from the partners institutional assessments and surveys completed during the previous six months, will be combined and distributed to planning partners and participants. To achieve the maximum benefits possible and prepare for this two day virtual planning session, partners participants will review environmental scan reports, and an analysis of report results, focused on the issues of assets and barriers to access. This will reveal information related to storage, condition, accessibility, use by scholars, uniqueness, parallel holdings, quality of cataloging records, and other important data. Session attendance will include three library professionals from all partner and participating institutions, representing cataloging, digitization and content management expertise, plus the scholarly advisor representative. Additional planning participants will be solicited throughout the environmental scanning period for invitation to this session. Facilitated planning methods traditionally used during in person strategic planning sessions will achieve these objectives : 1) debriefing of environmental scan report to develop a broad understanding of current situations and environments in which French pamphlet collections exist; 2) brainstorm and prioritize strategies for ways current collections (conventional and digital) can be accessed; and ways in which management expertise, and other inherent skills can be leveraged to contribute toward a functional international framework that achieves pamphlet discoverability within each institution and contributes current and future digital facsimiles to a centralized portal; and 3) determine gaps in assets necessary to achieve objective #2 above. Virtual planning facilitation methods: The agenda will combine both plenary and small group discussion to mirror in person planning sessions as closely as possible. Staff members from UF and CRL will co facilitate the two day session guided by agendas pre reviewed by participating institutions. Offline breakout group assignments for debriefing, brainstorming, problem solving, and priority setting will allow individual institutions to contribute ideas, comments, solutions and insights in a coordinated fashion. Small group assignment results will be collated and processed during session breaks and shared in real time, with additional large group discussion, to further debrief and determine results. This facilitation method was used successfully in September 2011 to plan for a coordinated portal among 15 Land Grant Academic Libraries nationwide: Land Grant Agricultural Knowledge Discovery System Planning Meeting (see Appendix H). Planning proceedings will be distributed within three business days of session completion. Day one, Session #2: To achieve Session objective #1 above, participants will debrief information from the projects environmental scan answering questions, in small groups such as: What insights have participants learned about the current situation and how does this knowledge contribute to the assets for planning future initiatives? Collated results from debriefing discussions will be shared electronically throughout the day. These activities will help ensure participants are sufficiently knowledgeable to determine future collaborative goals, priorities, strategies for leveraging assets and possible workflow systems. Day two, Session #2: To achieve objectives #2 and #3 above, planning strategies and gaps will be brainstormed and prioritized using various criteria in small group discussions (see example results, Appendix I. Results will be collated and combined by teams at UF and CRL, shared electronically, and discussed in the large group. The resulting information will be used to plan Session #3.

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 9 Compilation/Distribution of Proceedings and Planning Notes: Results from all data gathered will be shared electronically throughout the day, and compiled for distribution within five business days. Planning Session #3 : To achieve an agreed upon consensus of strategies, timeline and costs for the plan, during this virtual planning session participants will review results from Session #2 and again, working in small groups, provide input toward an implementation timeline for achieving planning goals. Final Plan Documentation: To arrive at a final document, a draft will be distributed for comments and suggested revisions, and finalized by UF and CRL leaders. Standards Planning for the development of a centralized project portal will incorporate the current beta version of the FPP database online resource. The following describes the technical architecture, characteristics and capacities of the database and supporting content management system. Database and Searchability The FPP database will utilize SobekCM or a similar GLAM (gallery, library, archive, and museum) system. The SobekCM software engine powers both the UF Digital Collections (UFDC) and the Digital Library of the Caribbean (dLOC) digital repositories. SobekCM allows users to discover online resources via semantic and full text searches, as well as a variety of different browse mechanisms. This repository supports online metadata editing and online submissions. Some of the outstanding features of this digital library include: Fully searchable and browseable with browse options for all and new items, and customizable browses for all metadata fields (e.g., subject, author, publisher) Powered by rich metadata support, with automatic transformations for maximum interoperability Google map based searching or map browsing, when geographic metadata is available Broad, internationally applied description methods using METS/MODS Metadata with all records automatically transformed and available as MARCXML and qualified Dublin Core metadata Integrated support for OAI PMH (Open Archives Initiative) and optimized for search engine access via Google, and other search engines Ability to serve various organizational options including: hierarchical groupings allowing collocation by Area, topic, and geographical hierarchies for College, Department; monographic, page turning functionality; multiple files connected to one descriptive record; one item, one record; mapping between various versions of a single work; and journal volume, issue, title organization. Internationalized/localized interfaces in English, Spanish, and French Building the Database The proposed FPP digital portal will build on existing metadata by directly exporting current records from institutional and federated catalogs in order to populate a resulting database. The records will be augmented to include links to existing digital facsimiles when available. SobekCM and its associated tools ( http://ufdc.ufl.edu/software ) provide robust metadata support for ingesting MARC records into METS/MODS and MARCXML. SobekCM allows records to be directly imported with all information retained and usable, individually and in batches. After records are imported, SobekCM provides an easy to use graphical interface for authenticated users to add hyperlinks to records to link to available digital facsimiles.

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French Pamphlet Planning Project: An International Collaboration for Improvement of Collection Access University of Florida 10 The current workflow for creating portal collections using SobekCM is: Select / identify materials for inclusion Acquire and import records (importing from CSV, EAD, MARC, and OAI PMH feed using the SobekCM METS Editor; for more information: http://ufdc.ufl.edu/metseditor/batch Add a link to the record in FPP for the online resource location Add/enhance the existing metadata (e.g., adding geographic coordinates to the record to power map based searching and browsing) UFs open access servers have the necessary memory and storage capacity to support, organize and deliver the above described digital metadata and content involved in the project planning process. As the project expands beyond planning stages, UF has the technology infrastructure and programming expertise to ensure long term sustainability of interactive digital collections. UF can easily scale to match collaborative project needs, including CRLs possible future hosting role, due to its commodity storage, supported through UFs central IT. IV. Sustainability of project outcomes and digital content In practice consistent with all other UF digital projects, the FPP database will be maintained in perpetuity as a redundant digital archive (for details, see: http://ufdc.ufl.edu/sobekcm/preservation ). Moreover, the resulting French pamphlet database resource and portal will be integrated with other existing CIFNAL association projects ( Bibliothque Bleue Digital Library of the Caribbean Microfilm Project ) insuring future development and perpetual association oversight and management. The resulting project plan will serve to inform the NEH Humanities Collections and Reference Resources Program implementation application (Jul 19 2014) for funding of the project from 2015 to 2018. From 2014 to 2015 the CIFNAL FPP working group will continue to identify and position relevant materials and corresponding data sets in preparation and support of developed project goals. SobekCM functionalities allow working group members to contribute both in person and remotely to continued development of project structure and organization, including support of possible project migration to CRL in 2014. V. Dissemination The planning and project work completed under this proposal will be promoted broadly to local, national and international scholars and students through publication, presentations and, as part of CIFNALs contributions to shared research, missions, and goals. The project portal itself will provide immediate information on partners collections, project standards, and working plans. The pamphlet database, in the context of CRL/CIFNAL will be easily accessible by bibliographers and subject specialists who will insure its dissemination through the channels of scholarly communication and support structures as well as contribute to the further development of resources and research direction. Additionally, UF provides search engine optimization (SEO) for all hosted collections to ensure materials are listed and findable through simple commercial web searches using Google and other search engines (for details see: http://ufdc.ufl.edu/sobekcm/robots ). Deliverables produced during the project will be uploaded to CRLs French Pamphlets Forum page and linked to partner collection sites. Promotion of project and deliverables will occur through UF official press releases, libraries newsletters, listservs, conference presentations, and social media including Facebook Twitter, blogs, and Wikipedia, among other vehicles used by partners. VI. Work Plan (May 2013 April 2014) A Gantt Chart provides an overview of the project schedule (Appendix J). A planning work flow diagram illustrates participation and planning activities (Appendix K).

History of Grants Recently, project partner, the Newberry Library, was awarded grant funding in support of efforts to catalog extensive collections of French pamphlets. This project was launched in 2010 supported by the Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives initiative totaling $488,179. The Newberry has succeeded in cataloging and describing 22,000 of its over 30,000 pamphlet holdings. To date, UF and its partners have not received other external grant awards for improving the existing access and organization of institutional French pamphlet collections.

1 de Farber, Bess Gail To: de Farber, Bess Gail Subject: FW: DRAFT: NEH French Pamphlet Project Proposal Abstract, Budget From: Straw, John [mailto:JSTRAW@bsu.edu] Sent: Wednesday, July 11, 2012 10:32 AM To: Loving,Matthew W Subject: RE: DRAFT: NEH French Pamphlet Project Proposal Abstract, Budget Matthew, I am writing to indicate support for your collaborative effort for French Revolution pamphlets.As you know, the Ball State University Libraries holds a collection of more than 500 French Revolution pamphlets. This collection is used every year by the Universitys French Civilization classes. We have digitized our pamphlets and made them available in our Digital Media Repository ( http://libx.bsu.edu ), and that has significantly increased their use, not only in the classes, but internationally. Our digital collections was created following national standards for digitization and metadata (Dublin Core). Your proposed project will be of great interest to us and, I am certain, will be of tremendous value to scholars, students, librarians, and others. It should also serve to bring greater awareness of these valuable research resources. John B. Straw University Libraries ... A destination for research, learning, and friends Assistant Dean for Digital Initiatives and Special Collections Ball State University 7652855078 Office Muncie, Indiana 47306 7652852008 Fax JStraw@bsu.edu The University Libraries provide services that support student pursuits for academic success and faculty endeavors for knowledge creation and classroom instruction. www.bsu.edu/library www.facebook.com/ballstatelibraries

2succeed under optimum conditions.I am very interested in this project presented through CIFNAL for the digitization of Revolutionary French pamphlets held by American and French libraries and I would like to thank you for considering the BNF as a potential partner. Our library does hold a vast collection of revolutionary pamphlets printed duri ng the Frenc h Revolution (1789 1799) This collection, divid e d in to several categories, dep e nd in g on the subj ect, consists of around 10.000 items. Thes e items are pole mical writings of up to 10 pages. A small portion has already been digitized and is available through GALLICA ( gallica.bnf.fr ). This is a great initiative that will allow researchers to access the entire corpus, benefiting so much to research and reinforcing the cooperation between American and Francophone libraries, and I am very pleased about that. I entirely endorse this project and hope that it will succeed under optimum conditions. Bruno Racine, President, National Library of France

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1 de Farber, Bess Gail To: de Farber, Bess Gail Subject: FW: French Pamphlet Project Letters of Commitment.. Attachments: vita2012CIFNAL.doc From: Loving,Matthew W Sent: Thursday, July 12, 2012 2:08 PM To: de Farber, Bess Gail Subject: FW: French Pamphlet Project Letters of Commitment.. From: richard.hacken@gmail.com [mailto:richard.hacken@gmail.com] On Behalf Of Richard Hacken Sent: Monday, July 09, 2012 6:59 PM To: Loving,Matthew W Cc: Myself Subject: Re: French Pamphlet Project Letters of Commitment.. Dear Matt, I am willing to participate in the French Pamphlets Proj ect, in particular at present for the first year of organizational planning and environmental scans. It is clear that BYU's own digiti zed pamphlets will not be a part of the "Revolutionary" first wave but our experience here with the di gitizing decisions about metadata and what to include online could be of help with potential principles and practices for the priorities of the pamphlets project. Since an environmental scan of our own holdi ngs will not be necessary (and hopefully the last of the 2100 pamphlets will have been digitized by the end of 2013), I would be happy to participate at first in planning with Bryan Skib and the participant from BNF, as you s uggest, on questions of confi guration and organization. I will plan to set my schedule to be in Chicago for m eetings before the ALA conference next summer. Some of the questions I see being an swered in the preliminary planning in clude any standards for digitization and presentation, as mentioned above, as well as ideas for an effective and us er-friendly interface It will also be interesting to see how supportive the individual inst itutions will be in setting priorities for moving the digitizing process along, and what ty pe of time frame may be involved. 1. This planning project is impor tant on a global basis, since it can set the groundwork for a unified, collaborative portal to French pamphlets. This is a unique and much needed go-to finding aid for the types of hidden primary documentation (difficult to find, or to even k now they exist, in normal avenues of research) that French pamphlets represent. On an institutional basis, the planning is important to BYU as a means of raising awareness and use of the rich collec tion of 16th and 17th-century French pamphlets that we have collected. 2. Pamphlets are important to scholars as glimpses in to the everyday life and c oncerns -political, social, religious, cultural and otherwise -as expressed in of ten polemical and pointed manners. They form avenues and evidences for further historical research. The quote by Scott Duvall of our Special Collections Division, found on the front page of frenchpamphlets.org gives voice to the myriad types of uses that scholars can make of this primary documentation.

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23. I envision two main roles for myself as a participant in the project. First, chrono logically first, will be the planning in general for the project a nd its possible configurati ons, given the participati ng institutions, the given holdings, and the specific metadata and interface purposes we decide on. Second, when the time comes, I can build BYU's own set of pamphlets into the project, wh ich should be running in a clear and compatible manner by that time. By way of biography: Richard Hacken is the European Studies Librarian at Brigham Young University. His undergraduate training was in German, French and Internationa l Relations. His graduate work at th e University of California at Davis involved German literature. He has visited and done digitization work in France, Italy and a number of other countries. HIs most recent assignment was to digitize ma terials on the history of Monaco as found in archives in Torino and Nice as part of his role as Webmaster of EuroDocs, a portal to online European primary historical documents. A short-form curriculum vitae is attached. Please let me know if you need more info. I look forward to seeing you again tte--tte. With best regards, Dick Hacken ..................... Richard Hacken European Studies Librarian 5523 Harold B. Lee Library Brigham Young University Provo, UT 84602 USA ...................... ph. 1-801-422-2374 e-mail hacken @ byu.edu ........................

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1 de Farber, Bess Gail From: Coulombe, Dominique Sent: Thursday, July 12, 2012 3:53 PM To: Loving,Matthew W Cc: de Farber, Bess Gail Subject: Support statement NEHDear Matt, Here is the email in support of th e application... crossing my fingers! Dominique ---------------------------------------------------------------------I am writing this email in support of th e grant application of the George A. Smathers Libraries at the University of Florida to the NEH Humanities Collections and Re ference Resources Foundation Program for the French Pamphlet Planning Project. French pamphlets constitute a critical yet elusive body of materials whic h provides considerable insight into the historical framework of the period leading to and following the French Revolution. While these pamphlets capture the political underpinnings of the time period surrounding the French Revolution, they also document the details of the daily life during th at time period and are extremely impor tant as a data source for cultural studies. Based on my own experience as a researcher, I have found extremel y challenging to identify this type of literature which has escaped a systematic and consistent approach to bibliographic control and reformatting. More to the point, some of these collections are available only in print and not known beyond the walls of their library. Clearly, "revealing" these co llections would provide a great serv ice to the scholarly community. As the past Chair of CRL/CIFNAL I was approached in 2010 by Matthew Loving with the idea to launch a first preliminary survey of French pamphlet collections in U.S. academic libraries. Under Mr. Loving's leadership and with the assistance of colleagues in France and in the U.S., a group of lib rary specialists in French Studies began a first assessment of the extent of some of thes e collections. This project -at first limited in scopehas now evolved into the well thought-out grant proposal. The streng th of the French Pamphlet Planning Project rests on two factors. First, its collaborative nature will br ing together partners that are geographically dispersed and offer a wide variety of expertise. Second, meeting the goal of assessi ng and planning the activities of the pilot study will lead to a successful outcome and assist in the development of similar projects. Should the NEH application be approved, I would be delighted to continue to assist with the project, facilitating the work between North American and French/francophone partners. Sincerely, Dominique Coulombe -Dominique Coulombe Scholarly Resources Librarian (Humanities) John Hay Library/Box A Brown University Providence RI 02912

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. ., ,':,;7;j:1;.,';,1:t :. !rt':a. ter /o"ftdsearch Li jes Srpporting Aduanced Researcb and Teaching Since 1949 Mr. Matthew Loving Romance Languages / Area Studies Librarian George A. Smathers Libraries University of Florida Gainesville, FL32611, July 5, 2012 Matthew: The Center for Research Libraries endorses, and agrees to support, the proposal submitted to the National Endowment for the Humanities (NEH) for a Humanities Collections and Reference Resources Foundations grant for the "French Pamphlet Project" (FPP). CRL is an organization of more than 265 academic and independent research libraries devoted to preserving and making accessible primary source materials and data for research and teaching in the humanities and social sciences. CRL supports collaborative programs among communities of interest that advance our mission and provide long-term, sustainable access to vital research materials. As the coordinator of the Collaborative Initiative for French Language Collections (CIFNAL), CRL supports the initiative described in your proposal. French pamphlets are crucial to the study of the French Revolution of 1848 (among other topics). The diversity and abundance of these resources provide endless possibilities for studying the cultural, political, social, and other aspects of the Revolution and its aftermath. CRL was an early supporter of digitization to make such resources widely accessible to scholars. In partnership with the ARTFL Project at the University of Chicago, CRL digitized its collection of several hundred newspapers, pamphlets, and other periodicals issued between 1848 and 1851 in France. For researchers seeking to use such material, the facile discovery of these resources is of critical importance. The proposed initiative will positively impact the ability for scholars to identify and access these resources. CRL's collection is fully cataloged and accessible through its local catalog and in WorldCat. For its part in the proposed activity, CRLwill provide coordination and supportforthe early planning meetings, including facilitation of the initial planning meeting and provision of meeting space; co-facilitation of virtual meetings; and other tasks as needed. CRL will also help coordinate the participating members of CIFNAL in the project activities. Finally, CRL will support widespread dissemination of project outcomes. For the broader program beyond the planning grant, CRL will contribute its records to the database and will promote wider participation among its member libraries. CRL will provide in-kind support for staffing, meeting space, and other administrative costs as needed. 6050 South Kenwood Avenue Chicago, lL 60637-7804 USA Tel: 773.955.4545 Fax 773.955.4339 wwwcrl.edu

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Loving, NEH Page 2 This planning grant will provide a sound basis for moving the FPP forward in future phases. We are pleased to support the proposed initiative and look forward to working closely with project partners. Sincerely, Bernard F. Reilly President

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1 de Farber, Bess Gail From: Loving,Matthew W Sent: Thursday, July 12, 2012 9:55 AM To: de Farber, Bess Gail Subject: FW: Simon CV and commitment Attachments: Simon CV.docxFYI From: James Simon [mailto:simon@crl.edu] Sent: Thursday, July 12, 2012 9:47 AM To: Loving,Matthew W Subject: Simon CV and commitment Matt: Here is my cv. Though the CRL commitment letter covers the sc ope of activity that CRL will support for this project, this email shall serve as my personal commitment to logistical an d strategic support for the FPP, attendance at the planning meetings, and other tasks as they should arise. I strongly support the goals of this project, knowin g how difficult it is for scholars and librarians to identify and access the pamphlet collections dispersed in our various institutions. Th is phase of activity is a critical step towards achieving the goal of comprehensive discovery and, hopefully, electronic access to these key resources. With regards, and best wishes for the project's success, James James T. Simon Director, Global Resources Network Center for Research Libraries 6050 S Kenwood Ave, Chicago IL 60637 USA 773-955-4545 x 324 http://www.crl.edu/

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1 de Farber, Bess Gail From: Loving,Matthew W Sent: Monday, July 16, 2012 1:11 PM To: Hood,Barbara J Cc: de Farber, Bess Gail Subject: Cornell message of support From: Laurent Ferri [lf66@cornell.edu] Sent: Monday, July 16, 2012 12:51 PM To: Loving,Matthew W Cc: Katherine Reagan Subject: French pamphlets Project Dear Matthew Loving, This is just to inform you that we at the Division of Rare Books and Manuscript s in Kroch Library (where CUL's extensive and outstanding collections of French pamphlets are*) know abou t your project in planning to develop an online portal to the French pamphlet collections held by libraries throughout the world. In view of the prop osal submission, we want to express our interest and support. My good friend Sarah How told us that there might be a second round of digitization in the future, so we might in time consider being involved in a way or another. Laurent Ferri, PhD Associate Curator of Books and Manuscripts, Kroch Library Acting Director, French Studies Program at Cornell University with almost 9,000+ pamphlets ab out the French Revolution only

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Florida International University I 11200 SW 8 th Street I GL 225A I Miami, FL 33199 Phone: 305.348.3008 I Email: dloc@fiu.edu Mr. Matthew Loving Romance Languages and Area Studies Librarian George A. Smathers Libraries University of Florida Gainesville, FL 32611 July 10, 2012 Dear Matthew, I am pleased to offer t his letter on behalf of the Digital Library of the Caribbean (dLOC) Scholarly and Executive Boards. As the director of the Digital Library of the Caribbean, I enthusiastically encourage the National Endowment for the Humanities to support the development of the French Pamphlet Planning Project. As the director of another collaborative digital library built on the same platform developed and supported by the University of Florida Digital Library Center, this proposal to the NEH to fund this development of a cross-Atlantic collaboration for open access collection development for French Pamphlets would create a model for many other similar collections. The proposal, if funded, will enable the diverse project partners to establish a strategic plan for a French Pamphlet Digital Portal. The Digital Library of the Caribbean be gan as a similar project in 2004 and is currently managing more than 30 partners and over 1.5 million pages of content which have seen more than 14 million hits. The technological capacity of the team at the University of Florida and its ability to meet the needs of diverse partners in an international framework make it an ideal lead partner for this project. The planning project team includes the necessary players to plan a successful project and will benefit from many of the lessons learned during the eight years of development. I thank you in advance for your consideration of this important project, and I would be pleased to discuss any questions regarding my experience working with the University of Florida. Sincerely, Brooke Wooldridge Project Director, dLOC DIGITAL LIBRARY OF THE CARIBBEAN (dLOC) is a cooperative digital library for resources from and about the Caribbean and circum-Caribbean. The project is hosted by Florida International University Libraries and Latin American and Caribbean Center and the University of Florida George A. Smathers Libraries.

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1 de Farber, Bess Gail From: Loving,Matthew W Sent: Monday, July 16, 2012 9:49 AM To: de Farber, Bess Gail Subject: FW: NEH French Pamphlet Project Proposal Attachments: resume2page.docx From: Faulds, David [mailto:dfaulds@emory.edu] Sent: Monday, July 16, 2012 9:10 AM To: Loving,Matthew W Subject: NEH French Pamphlet Project Proposal Dear Matthew Loving, Im writing on behalf of Emory University to support the NEH French Pamphlet Project. We commit to: 1. Sending 1 representative to an inperson meeting held at the time of ALA in Chicago, summer 2013 2. Participating in 2 virtual meetings in 2014, individuals representing cataloging, digitization, and content management 3. Overseeing about 2 weeks of student work to gather data and other basic information about our holdings 4. Giving input and suggestions for planning and future work flows Attached is the required 2 page resume. We look forward to participating in the project. David Faulds David Faulds, Rare Book Librarian Manuscript, Archives, and Rare Book Library Emory University 540 Asbury Circle Atlanta, GA 30322 2870 http://marbl.library.emory.edu www.facebook.com/emorymarbl dfaulds@emory.edu 4047122612 4047270360 (fax) This e-mail message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential and privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please contact

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1 de Farber, Bess Gail To: de Farber, Bess Gail Subject: FW: CRL/CIFNAL French Pamphlet Project. From: Darnton, Robert Sent: Monday, July 09, 2012 5:55 PM To: 'Loving,Matthew W' Subject: RE: CRL/CIFNAL French Pamphlet Project. Dear Mr. Loving, Although I have very little time, I will dash off a quick letter, which you can cut and paste from this email. I hope it helps. Mr. Matthew Loving Romance Languages/Area Studies Librarian George A. Smathers Libraries University of Florida Gainesville, FL 32611 Dear Mr. Loving, I am happy to support your project to digitize pamphlets related to the French Revolution. Having spent many months reading French revolutionary pamphlets myself, I have come to appreciate their great importance as sources for all kinds of researchin political history, of course, but also in projects related to language and literature, to social history, and to the burgeoning new field of the history of communication. Pamphlets are situated half way between books and newspapers. They speak to issues of the moment, often in reply to other pamp hlets or some other kind of provocation, so the researcher can use them to reconstruct an implicit dialogue among various parties. Their tendentiousness is often revealing in itself, and so are seemingly trivial details such as the addresses on their title pages. By digitizing them and mak ing them available to scholars scattered across great distances, you will contribute greatly to historical research. Yours sincerely, Robert Darnton Robert Darnton Carl H. Pforzheimer University Professor and University Librarian, Harvard University From: Loving,Matthew W [mailto:matlovi@uflib.ufl.edu] Sent: Monday, July 09, 2012 2:59 PM To: Darnton, Robert Subject: RE: CRL/CIFNAL French Pamphlet Project. Dr. Darnton Please find attached a form letter of support from CRLs Bernard Reilly. Thought this might be helpful if you are still able to draft a letter or email message of support in the days ahead. We are attempting to organize all letters/messages before Jul 16th and I apologize in advance for this short timeline of support. Kind regards and thank you again,

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2Matthew Loving, MLS MA Romance Languages / Area Studies Librarian George A. Smathers Libraries University of Florida P. O. Box 117001 Gainesville, FL 32611-7001 (352)273-2635 From: Darnton, Robert [mailto:robert_darnton@harvard.edu] Sent: Thursday, June 28, 2012 8:57 AM To: Loving,Matthew W Subject: RE: CRL/CIFNAL French Pamphlet Project. Dear Mr. Loving, Your pamphlet project certainly is a fine idea, and I would be happy to support it with a letter. Please give me some time, however, because I am now struggling to meet deadlines. Best wishes, Robert Darnton Robert Darnton Carl H. Pforzheimer University Professor and University Librarian, Harvard University From: Loving,Matthew W [mailto:matlovi@uflib.ufl.edu] Sent: Thursday, June 28, 2012 8:02 AM To: Darnton, Robert Cc: Viguier,Audrey S Subject: CRL/CIFNAL French Pamphlet Project. Robinson Hall Room 212 35 Quincy Street Cambridge, MA 02138 robert_darnton@harvard.edu 617.495.3551 RE: French Pamphlet Project Dr. DarntonThe purpose of this message is to reques t your support for a new collaborative academic project attempting to organize and improve access to revolutionary French pamphlet holdings. CRL/CIFNAL's French Pamphlet Project was be g un a little less than two years ago to take into account the fact that many of our member institutions had corresponding pamphlet holdings within their special collections. The projects problematic revolves around the fact that there is limited item-level description of these pamphlets and a title search for anyone of them in the corresponding institutions is often fruitl ess. I believe that Harvard has catalo g ed its

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3pamphlet collections to a better extent but this treatment is not the norm in other institutional holdings. As titles are digitized, this serves to compound the issue and due to a digital disconnect with institutional OPACs and cataloging departments the pamphlets remain in large part lacking description and in need of improvements to access. Initial steps of the project have been to organize a core pr oject group (Harvard, Brown, BYU, Univ. of Kansas, Ball State, etc) and to establish what current access limitations exist and possible future improvements. The project's portal www.frenchpamphlets.org will become, in the year ahead, (a beta version is currently in place) both an organizational tool for future digitization efforts ('deduping' of efforts) as well as a functional OAI database where users can be connected to full-text content rega rdless of where digital facsimiles may reside. Bringing all online content into one database should also serve to improve Google PageRank (eg. Catalogue of Digitized Medieval Manuscripts ). In the month ahead our group will apply for a NEH planning gr ant and are solciting letters of support from experts in pamphlet literature. If you are able to draft such a letter I thank you in advance for your time and efforts in supporting what promises to be an exciting collaborative project in the years ahead. Kind regards, Matthew Loving, MLS MA Romance Languages / Area Studies Librarian UF Smathers Libraries mwloving@ad.ufl.edu (352)273-2635 cc: Audrey Viguier

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1 de Farber, Bess Gail To: de Farber, Bess Gail Subject: FW: French Pamphlet Planning Project 2012 NEH Proposal... From: Hazen, Dan [mailto:dchazen@fas.harvard.edu] Sent: Wednesday, July 11, 2012 1:33 PM To: Loving,Matthew W Cc: Hierl, E. Sebastian; Hazen, Dan Subject: RE: French Pamphlet Planning Project 2012 NEH Proposal... Matthew Loving Romance Languages / Area Studies Librarian George A. Smathers Libraries University of Florida Dear Matthew: We in the Harvard Library are enthused by the French Pamphlet Project that you and your colleagues have been planning. This initiative will support ongoing scholarship on our campus, and also complement our holdings (bo th hardcopy and digital) of similar materials. We are eager to learn more as your efforts continue. We will expect to participate as fully as possible once we re cruit a bibliographer who will have responsibility for our French collections, following an imminent staff departure. With all best wishes, Dan Hazen, Ph.D. Associate Librarian of Harvard College for Collection Development 140 Widener Harvard College Library Cambridge, MA 02138, USA tel.: 617.49 5.0677 fax: 617.496.8704 e mail: dchazen@fas.harvard.edu

Dear Matthew, participate in the Center for Research Libraries French Pamphlet Project. Stanford University Libraries serve a vibrant community of scholars doing research on the French Revolution, and actively acquires new and rare materials in all formats documenting this important event. These materials are used often in classes, and by faculty and graduate students in their research. Our collections include at least 500 Revolution-era pamphlets, however, because of issues outlined in the French Pamphlet Project planning grant proposal, the exact number of items that fit the description is currently unknown. This project provides an ideal opportunity to rectify this problem. In order to provide greater control of the materials and to increase access of these key historical sources to scholars, Stanford University Libraries is pleased to participate in this endeavor. Sincerely, Sarah Sussman, PhD Curator, French and Italian Collections Stanford University Libraries ssussman@stanford.edu 650.723.9481

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Matthew Loving, MLS, MA Romance Languages/Area Studies Librarian George A. Smathers Libraries University of Florida P.O. Box 11701 Gainesville, FL 32611-7001 Dear Mr. Loving: This letter serves as a statement of commitment from The University of Alabama Libraries for participation in the Center for Research Libraries French Pamphlet Project. These French pamphlets serve an important purpose to scholars and students beyond the rich content and informational components. They are ephemeral items, never meant to be kept, and provide a glimpse into the spontaneous and subversive political culture that evolved during the period of the French Revolution and Directory. I regularly teach with these pamphlets, highlighting the writings of well-known and lesser known figures of the period such as Danton, St. Juste, and Robespierre, but also emphasizing the importance from an archival standpoint of collecting materials that were not necessarily meant to survive over two hundred years, but rather just be printed to be shared with like-minded people and facilitate the sharing of information quickly and succinctly. The University twofold: within the institution, there will be a focus on creating better description at the item level for the 391 pamphlets in our physical collections, and of the 132 we have digitized. Additionally, The University of Alabama Libraries would like to take a leadership role in guiding this important project through planning and the development of tools and protocols. Jessica Lacher-Feldman, Curator of Rare Books and Special Collections, will serve as the primary participant from The University of Alabama Libraries in this project. Professor Lacher-Feldman holds an undergraduate degree in French Studies, and a graduate degree in

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History with a focus primarily on 18 th century French cultural history. She is responsible for the rare books in our collections, and served as a Bindings Online, 1815-1930: The Art of Books: http://bindings.lib.ua.edu ) The University of Alabama Libraries looks forward to working with this exciting group of institutions on this very important NEH planning grant. Thank you, Louis A. Pitschmann, PhD Dean of Libraries The University of Alabama

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1 de Farber, Bess Gail Subject: FW: FW: DRAFT: NEH French Pamphlet Project Proposal Abstract, Budget From: Loving,Matthew W Sent: Monday, July 16, 2012 1:20 PM To: de Farber, Bess Gail Subject: FW: FW: DRAFT: NEH French Pamphlet Project Proposal Abstract, Budget From: Bryan Skib [mailto:bskib@umich.edu] Sent: Friday, July 13, 2012 3:31 PM To: Loving,Matthew W Subject: Re: FW: DRAFT: NEH French Pamphlet Project Proposal Abstract, Budget Hi, Matthew I was hoping to prepare a more formal le tter, but rather than delay any longer please consider this email to be an indication of interest and commitment on the part of the University of Michigan Library to participate in the French Pamphlet Planning Project. While I have personal interest in the Revolution (the focus of my dissertati on research), the pamphlet holdings of the University of Michigan for this period are likely to be quite small. I would be interested in learning more about what we have available in all our campus libra ries, and should the Projec t methodology be extended in the future, we do have larger holdings for the 17th a nd 19th centuries. For all these periods, I would be interested in exploring holdings already in Hathi Trust, or that might be made available in this manner. Some of our bound pamphlet holdings (including the Guizot Pamphlet Collection) have al ready been scanned, but problems remain in terms of direct linking to individual items. I would be very pleased to attend a meeting in advance of the next ALA Annual conference, as well as other virtual meetings that will be scheduled. I expect to be ab le to participate fully in th is project, but should this become impossible for me for any reason, I know that Jen Bonnet, our French Studies librarian, would be willing to serve in my place. Please let me know if there's anything else I need to provide. Yours, Bryan Skib Associate University Librarian for Collections 818 Hatcher Library University of Michigan (734) 936-2366

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1 de Farber, Bess Gail From: Loving,Matthew W Sent: Monday, July 16, 2012 12:31 PM To: de Farber, Bess Gail Cc: Hood,Barbara J Subject: FW: NEH Project From: Audrey Viguier [gauthiee@ufl.edu] Sent: Monday, July 16, 2012 10:50 AM To: Loving,Matthew W Subject: NEH Project From: Dr. Audrey Viguier Subject: NEH Grant Proposal Mr Loving, I have worked for the last four years on French and Occ itan pamphlets. I had mutlple grants that gave me the opportunity to work with French libr aries (in Paris and southern France). Two major technical problems were encountered during my research, such as: the lack of metadata about the pa mphlets, the lack of a web-based catalogue system, and sometimes the non-existence of cataloguing into a computer (the data being hand-written on paper cards). the lack of preservation made some pamphlets really hard to read du e to the bad quality of the paper and the ink. The emergency to preserve these historical writings is more than a necessity. Every year historians and literary critiques are losing the core material to understand one of the greatest human rights achievements: the French Revolution and its important impact on world's democracies with, for example, the drafting of the Declaration of Human Rights. The understanding of the impact the French Revolution has on today's democracies can be found in the revolutionary pamphlets. Historians like Robert Darnton, Lynn Hunt, Tocqueville, etc. used these writings to understand the path that led to the Revolution and new ideals such as democracy, freedom, brotherhood and equality. By sharing these pamphlets with not only reasearchers but also with the public at large, we will make sure that we not only preserve this unique world heritage but we will also make sure that they are catalogued properly and not just be referenced in paper cards, as it is currently the case for some libraries in southern France. This project will show how it is possible to share collections and to have them di gitized so that future research in history or literature can be made possible for researchers from around the world. I am also pleased to see that this project will create a pa rtnership between American and French libraries and definitely contribute to the extension of catalog uing practice in France.

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2 As a specialist of radical literature in eighteenth-century France, I enthusiastically confirm my participation in this collaborative project, and I would be very pleased to represent an outside team of scholarly advisers, traveli ng to the scheduled meeting in June 2013 (C hicago) and subsequent virtual meetings (2014) as well as working with the BNF on analysis of its pamphlet content in the co ntext of the collaborative project. Regards, Audrey Viguier

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YALE UNIVERSITY June 14 th 2012 Subject: The French Pamphlet project: International Collaboration for Improvement of Collection Access To whom it may concern, Herewith is my letter of support and commitment for the Yale participation in the French Pamphlet project: International Collaboration for Improvement of Collection Access. The project has an important impact on research activities for a national and international research community by providing an access to the French Pamphlets collections held by libraries throughout the world. Yale has a rich collection of French government documents and political pamphlets dating from 16261804. 2 linear feet of materials are often unique and contain for example: printed censorship decrees (1626-1789) issued by the Parlement of Paris, provincial Parlements, the Conseil d'Etat du Roi, bishops and archbishops in France, Pope Clemens XI, and others make up the largest part of the French government documents and political pamphlets. The collection also includes a small amount of political literature and government decrees from the period of the French Revolution and the Napoleonic. It is one of the Yale priorities to facilitate access and provide a better discoverability of this unique collection to researchers and scholars at national and international levels. As a participant in the project, I am willing to contribute to all necessary project planning activities in the year ahead and that involve: 1) Meeting initially one or two days prior to the ALA annual meeting in Chicago (2013). 2) Overseeing a grant funded student worker (or intern) for a few weeks during the testing/environmental scan pamphlet collection. 3) Meeting virtually using "Go to Meeting" or another conferencing system to create the project plan with partners remotel y including discussions of the findings and data of the test/scan. 4) Contributing ideas to future project development workflows and objectives. This proposal has my strongest endorsement and support. Respectfully, Lidia Uziel Librarian for Western European Humanities Yale University Sterling Memorial Library Humanities Collections & Research Education 130, Wall Street CT 06511 Tel: 203-432-4798 lidia.uziel@yale.edu

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Matthew Loving, MLS MA 620 NW 35 th Street Gainesville, FL 32607 ma tlovi@uflib.ufl.edu (352)328 1279 EDUCATION 20 0 7: University of Florida. Ph.D. in Romance Languages and Literatures (on -going). 2005: University of Cincinnati. M.A. in French. 2002: University of South Florida. M.A. in Library and Information Science. fr-FR 2001: Universit de ParisIV (Sorbonne) Civilisation Franaise. fr-FR 1994: University of Georgia B.A. in English and French Literature. PROFESSIONAL EXPERIENCE Romance Languages / Area Studies Librarian University of Florida (Feb 2007 Present) P.O. Box 117001, Gainesville, FL 32611 Responsible for the overall development, management and coordination of library resources in all formats for the Romance Languages / Areas Studies collections (European History & Culture, Center for European Studies). Also sustains support materials for the University's academic programs in these subject areas, collaborating with librarians and academic faculty to establish collection profiles, selection and preservation guidelines. Job includes w ork ing closely to support public services and reference programs including teaching courses in information literacy, research methodology and information resources as well as advanced consultation in the areas of Romance Languages and Western European resources including but not limited to bibliographic instruction and individual research consultations with faculty and students. Access Services Librarian Texas A&M International University (Oct 2005 Jan 2007) 5201 University Blvd. Laredo, TX 780411900 Responsible for the management and supervision of the circulation, periodicals, reserves and interlibrary loan departments in an academic library. Overs aw departmental budgets and workflows while maintaining and developing procedures as well as assessing and managing the work of three department heads and their staff. Responsible for participating in library governance including growth and space planning and working on new initiatives and projects through committee assignment. Also maintained librarian liaison to assigned departments while completing collection development responsibilities in corresponding subject areas. Reference desk service, collection analysis and bibliographic instruction in a fully-automated environment. SCHOLARLY PUBLICATIONS Bullets and balloons: with Paris under siege in 1870, an adventurous scientist, dodging gunfire, attempts to escape in a leaky MHQ: The Quarterly Journal of Military History. 24.1 (Autumn 2011). Mar 2011 "How to choose a free and open source integrated library system", OCLC Systems & Services, Vol. 27 Iss: 1, pp.57 78. [Translat ed from French]. Mar 2011 New Library World. Spring 2011, vol 112, no. 3/4. May 2010 "Putting the Library Back into Digital Libraries". Charleston Conference Proceedings, Loving, M. (2010). Charleston Conference Proceedings. 2009. Ed. Strauch, Katina. Westport, Conn.: Libraries Unlimited. Lib American Libraries. Oct 2007, vol. 39, no. 9. The Southeastern Librarian. Spring 2005, vol. 53, no.1. Mar 2005 Public Libraries. March/ April 2005, vol. 44, no. 2. Jan 2004 The Reference Librarian. Nos. 79/80, 2002/2003, ISSN: 02763877 co -published simultaneously in book form as Digital Reference Services (07890 23199). Beyond the Web: Promoting the Value of a Florida Libraries. Fall 2003. vol 46. no 2. May 2003 Libraries & Culture. Spring 2003, vol 38, no. 2. May 2002 American Libraries. May 2002, vol 33, no. 5,

Gainesville FL USA elwood@ufl.edu IT Expert, Web and Digital Development University of Florida Libraries Gainesville FL USA March 2012 to present Oversees the Libraries' web site and coordinates with all facets of the Libraries to develop an integrated web content management system that includes web access to the libraries electronic resources. Provides training, tools and technical guidance to library staff for maintaining library websites. Develops web applications and other web and windows applications as necessary for special projects. Library Associate 2, Imaging Supervisor Digital Library Center University of Florida Libraries Gainesville FL USA August 2010 to March 2012 Supervise 6.1 FTE in the Main Imaging Queue of the DLC. Set up and calibrate equipment. Hire, schedule, train and supervise multiple assistants. Troubleshoot hardware and software to ensure equipment availability and maintain productive workflow. Assess and adjust quality of digital products by methods set forth in standards and guidelines. Coordinate with the qualitycontrol unit in providing accurate and completed file packages, and rescans of rejected work. Liaison with bibliographic control to ensure timely and accurate records. Liaison with collection managers. Respond to and complete patron inquiries. Use Photoshop, Bridge and Acrobat and teach them to others. Spend part of time writing library automation solutions in C# .NET using Visual Studio, and in Windows PowerShell using its ISE. IT Expert, Computer Programmer and Analyst in Digital Library Services Florida Center for Library Automation (FCLA) Gainesville FL USA April 2007 to August 2010 Full-time computer programmer/analyst performing systems analysis, design, and applications programming related to library support through information technology, including writing new code, supporting legacy code, and supporting software licensed from other institutions. Main projects included three large migration tasks: Bibliographic entities form DLXS ImageClass into Ex Libris DigiTool (both are web applications for library automation) FCLA PURLs from OCLC software to PURLZ (Java and MySQL) the Frontend (in-house ingest and processing automation) from Sun Solaris to RedHat Linux servers (Java and MySQL with Hibernate to communicate between them) Supporting DLXS involved updating and writing new Perl/CGI middleware. Supporting Ex Libris DigiTool involved working with Java, Tomcat, JavaScript and MySQL. Customers included in-house librarians as well as others at other schools in the State University System. Enjoyed lots of interaction with them in designing and improving applications. Participating in group design processes, technical review processes, and systems analysis processes in project teams of librarians and programmers.

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Drafting functional or technical specifications for new applications or changes to existing applications. Writing new software programs, and making changes as necessary to existing software programs. Installing, configuring, testing, maintaining and enhancing software packages from external sources (open source code or vendor applications). IT Expert, Head of Digital Library Center Text Unit University of Florida Libraries Gainesville FL US A August 2003 to April 2007 Extensive experience with markup languages, including the hand-editing of UFDC METS files, for text and image packages to be deployed to the University of Florida Digital Collections, an on-line digital library (www.uflib.ufl.edu/ufdc), using METS, MODS, DAITSS and Dublin Core; Writing C# .NET desktop applications and Perl scripts to automate processes; I have experience with C# and .NET 2.0 also from my work in the Digital Library Center, where I wrote some desktop applications to help automate the workflows for performing text markup, running optical-character-recognition jobs, and tracking the data on external hard drives. I believe that one of my programs, Lister, has been incorporated into the DLC Toolbox, which is currently supported by the department. Overseeing optical-character recognition (OCR) to levels of accuracy optimized to the particular source documents using Prime Recognition PrimeOCR software; Liaisoning with Imaging unit and Quality Control unit to carry out and improve workflow; Consulting with in-house programmers on the automation of processes and the design and functionality of user interfaces; Archiving and tracking of digital packages; Serving as systems liaison to the Libraries' Computer and Information Systems Department, deploying hardware and software, troubleshooting when necessary, and creating web-based documentation to communicate computer policies and procedures; and Taking university computer science courses as part of professional development. Member, Search Cmte., Digital Projects Technology Librarian, Nov. 2007 Jan. 2007. Member, Resource Navigation Task Force (implementation of Metalib 3.0), Jan. 2005 Oct. 2006. EDUCATION B.A., Anthropology, May 1989 College of Liberal Arts and Sciences University of Florida Gainesville FL USA Post-Baccalaureate computer science classes: CIS 3022 Programming Fundamentals for CIS Majors 1 Fall 2006 CIS 3023 Programming Fundamentals for CIS Majors 2 Spring 2007 COT 3100 Applications of Discrete Structures Summer 2007 CDA 3101 Introduction to Computer Organization Fall 2008 CGS 3460 Programming Using C Fall 2000 COP 3530 Data Structures and Algorithms Spring 2006 COP 4343 UNIX System Administration Spring 2007 COMPUTER SKILLS Programming languages: Perl, Java, C, C# .NET Scripting: PowerShell, Bash Markup languages: XML, METS, MODS; HTML, CSS Development environments: Eclipse, Visual Studio .NET Database management systems: MySQL, MS Access, MS SQL Server

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1 Bess de Farber 2010 NW 36 Drive Gainesville, FL 32605 (352) 273-2519, bdefarber@ufl.edu PROFESSIONAL EXPERIENCE University of Florida (UF) Libraries Grants Manager (October 2008 to present) Management of all pre and post award activities related to grants projects for nine university libraries. Initiated grants management program for training and mentoring librarians and support staff in grant seeking, submission, and post award activities with emphasis on collaborative projects within UF and beyond. Position includes facilitating activities from ideastage to project completion including developing budgets, project planning and strategies, interfacing with funders, grant writing, and researching funding opportunities. Consistently working with Division of Sponsored Research and Contracts & contracts and revising award budgets/project plans. ASK Associates Principal (May 1995 to present) Responsibilities vary according to contract, including: writing and managing grants programs, developing projects and collaborations; facilitating planning retreats; creating feasibility studies for new programs; advising executives and board members on management issues; networking with funders, troubleshooting within community to mend relationships, and training staff members to perform grants and other management functions. Client organizations have included: arts and culture, community development, healthcare, education, social service and philanthropic agencies. University of Arizona Libraries Grants & Revenue Manager (May 2005 to September 2008) Responsibilities included pre and post award grants management. Initiated grants seeking program for training and mentoring librarians and staff in grant seeking and post award activities with emphasis on collaborative projects. Managed all grantrelated activities including developing budgets, project planning and strategies, interfacing with funders, writing, and researching. Consistently worked with Sponsored Projects Department, pre and post award, to ensure compliance with university/funders policies, setting up contracts and revising award budgets/project plans. Developed assessments and plans for revenue generating activities. All processes were carried out in a team-based organizational environment. Constantly provided facilitation services for collaborative projects, meetings and planning retreats. Served as adjunct instructor for the School of Information & Library Services for a graduate course in grantsmanship. Nonprofit Resource Institute (NRI) Co -Founder, Interim Executive Director, Consultant (May 1998 through February 2001) Provided comprehensive resources for improving the management and governance of nonprofit organizations in Palm Beach and Martin Counties. Co-founded NRI utilizing an asset-based approach for providing technical assistance and training. Presented three workshop series serving over 400 participants in these categories: governance/ operations; funding; programs/evaluation; and, marketing/communications. Provided oneon -one technical assistance and board training to more than 350 organizations/government entities. Collaborated to strengthen nonprofit grantee compliance for the Quantum Foundation, MacArthur Foundation, Community Foundation, Lost Tree Foundation, United Way, Palm Healthcare Foundation, Community Foundation for Palm Beach & Martin Counti es Program Officer (October 1994 May 1995) Managed grant review and funding allocations for Social Service, Human and Race Relations, and Arts and Cultural programs in Palm Beach and Martin Counties; staffed Human and Race Relations planning committee with board/community leaders. Palm Beach County Cultural Council Director of Grants & Organization Services (September 1989 October 1994) Provided grants management of $2 million in public tourism tax funds annually to 45 Palm Beach County cultural organizations; developed/managed all government and foundation grant applications/awards for Cultural Council programs; trained cultural organizations/artists to prepare government, foundation, and corporate grant applications; provided management technical assistance to cultural organization staff/board members; presented monthly Cultural Executives Committee events; and provided consulting services for planning and artsin -education projects statewide.

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Bess G. de Farber Curriculum Vitae 2 Pinellas County Arts Council Financial Manager (May 1985 September 1989) Managed all financial activity ($400,000 annual budget) of public/private local arts agency, implementing fund accounting. Managed all grant programs including local, state and re-granting programs, and coordinated local and state government audits. Arts in Education Programs Manager (1987 89) Negotiated artist contracts; communicated with professional artists for Artsin -Education program; scheduled programs; designed curriculum and survey materials for school system distribution ; implemented new programs; provided consulting to community artists/arts organizations; guest speaker for community functions; provided staff training/development for educational organizations; and staffed fund-raising/education committees. EDUCATION/CERTIFICATIONS 2003 Florida Atlantic University, Boca Raton, FL: Master of Nonprofit Management 1978 University of Southern California, Los Angeles, CA: Bachelor of Music in Clarinet Performance 1976 Rollins College, Winter Park, FL: Music and Environmental Studies 2009/2003 International Association of Facilitators: Certified Professional Facilitator 2002 AchieveGlobal: Certified Trainer: Frontline Leadership and Leadership for Results Modules 2002 Raising More Money Model Training Certification for Board Members 2000 Drucker Foundation: Board Self-Assessment Process 2000 National Center for Nonprofit Boards: Critical Components of Effective Governance RECENT INSTRUCTOR/WORKSHOP PRESENTER/FEATURED SPEAKER/FACILITATOR 2012 Florida Library Association Annual Conference, Collaborating with Strangers Workshops poster session 2011/12 University of Florida, Collaborating with Strangers Workshop Series serving 225 faculty and students 2011 University of Florida, Land Grant Agricultural Knowledge Discovery System Virtual Conference 2011 University of Florida, Intro to Grants Seeking and International Funds for College of Education 2011 University of Florida, Intro to Grants Seeking for McNair Scholars Program 2010 University of Florida, Strategic Planning Retreat for Department of Biology 2010 University of Florida, CoLAB Planning Series for Honors Freshman Students in the Sciences 2010 University of Florida, Grants Seeking for Museums (Part 1 and 2) 2010 University of Florida, CoLAB Planning Series for Women in Science and Engineering 2010 Florida State University, CoLAB Planning Series for statewide Scholarly Communications Workshop 2010/11/12 University of Florida, Grant Seeking Basics for International Students 2010/ 11 /12 University of Florida, Collaboration Basics for Grant Seekers, Grant Writing Course, PhD candidates 2009/2010 University of Florida, How to Apply for NSF Doctoral Dissertation Improvement Grants (Biology/Various) 2009/2010 University of Florida, How to Apply for National Science Foundation Graduate Assistant Fellowships 2009 Florida Atlantic University, Into to Grant Seeking, Grant Writing Course, Nonprofit Management 2009 University of Florida, CoLAB Planning Series for College of Fine Arts Fall Faculty Meeting ASK ASSOCIATES, Inc. CLIENTS and CONTRACT SERVICES (Examples) MANAGEMENT SUPPORT ORGANIZATIONS Nonprofit Resource Institute (Palm Beach County Organizational development for new initiative: Interfaith Health & Wellness Association; Training Services to nonprofit boards; CoLAB Planning Series for 100 organization representatives Nonprofit Resource Center (Broward): Various Training Services Volunteer Broward: Board Planning Retreat Junior League of Boca Raton: CoLAB Planning Series workshop FUNDERS Community Foundation for Broward: CoLAB Planning Workshops Community Foundation for Palm Beach & Martin Counties: Grantee Organization and Program Consulting Services; Quantum Foundation: Organizational Development Services for Grantee Organization Palm Beach County Cultural Council: Training Services for new grants administrator s Education Plan United Way/CSC: CoLAB Planning Series for HIV Prevention for Teens resulting in collaborative grant proposals United Way of Martin County: Training for grantees; CoLAB Planning Series for Martin County Literacy United Way of Palm Beach County: Collaboration Planning & Grant Writing Services Education Foundation of Palm Beach County: Introduction to Grant Writing for Teachers

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July 2012 VITA JOHN E. INGRAM Professional Address: Smathers Library P.O. Box 117005 Gainesville, FL 32611.7005 Voicemail: 3522732762 Fax: 3528462746 Email: jeingram@ufl.edu PROFESSIONAL EXPERIENCE University of Florida, George A. Smathers Libraries. 2012 Feb Present Interim Curator, Harold and Mary Jean Hanson Rare Book Collection, Department of Special and Area Studies Collections Responsible for all aspects of maintaining, preserving, enhancing, and providing reference service to the Harold and Mary Jean Hanson Rare Book Collection, which consists of more than 150,000 volumes with inclusive dates of last quarter 15 th century through the present. 2004 2010 Senior Associate Dean (Deputy Director) of University Libraries As senior associate dean for the University of Florida Libraries, serves as chief officer of the Libraries when the Dean is away from the Libraries. With the D ean serves as chief liaison for development and fund-raising between the libraries and its supporters. As director for collections, see below. 2007 February April Interim Director of Smathers Libraries As interim director of Smathers Libraries, responsible for the overall budget, staff, physical plant, and services of the main library system at UF. Chief product of this tenure was to see to the completion of a staff classification review (159 staff members) and a market equity survey for salary adjustment. In this position, four assistant/associate library directors reported to me, including three interim appointments. 2000 2007 Director for Collections/ Administers and provides leadership for the collections program with a budget of $8,200,000 for 2006-2007; bears principle responsibility for ensuring effective and responsive collections in support of the University's teaching and research programs. Leads in integrating digital and print-based collections into a cohesive 1994 2000 Chair, Department of Special and Area Studies Collections The Colonial Williamsburg Foundation, Department of the Library. 1979 1994 Curator for Library Sp ecial Collections Research Division Coordinator, Bruton Heights Education Center Acting Director, Foundation Library Acting Director of the Research Library Research Archivist

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2 EDUCATION Brown University, Providence, RI, 1968-70; 1974-77: Ph.D. (Slavic Linguistics). Fordham University, New York, 1963-1968: AB AM (Russian Language and Literature). AWARDS AND HONORS RECEIVED 2004 -2006 National Endowment for the Humanities, Preservation and Access Project: Cataloging and Creating Access to American and British Children's Literature, 18701889; co -P.I. University of Florida, George A. Smathers Libraries. Total award: $693,626. 20 02 October Professorial Excellence Award, University of Florida 2000 July Awarded tenure as University Librarian in the Department of Special and Area Studies Collections, 2000 -2002 National Endowment for the Humanities, Preservation and Access Project: Preservation Microfilming and Cataloging of American and British Children's Literature, 1850-1869; co -P.I. University of Florida, George A. Smathers Libraries. Total award: $604,280. SELECTED PROFESSIONAL ACTIVITIES ribbean (Association of Caribbean University, Research and Institutional Libraries), annual conference, Fort de France, Martinique, June 7, 2005. d: Latin America and the Caribbean: Can Libraries and University and Research Institutional Libraries), annual conference, Port au Spain, Trinidad, May 26, 2004 Protocolos Notariales Collaborative Digitization for Access and Preservation of Cultural Collections ACURIL XXXII (Association of Caribbean, University and Research Institutional Libraries), annual conference, Ocho Rios, Jamaica, May 28, 2002 PUBLICATIONS Books, Edited John Evelyn, Elysium Britannicum, or the Royal Gardens editor, University of Pennsylvania Press, 2001. Books, Contributor of Chapters "John Evelyn's 'Elysium Britannicum' Provenance, Condition, and Transcription," in John Evelyn's "Elysium Britannicum" and European Gardening Therese O'Malley and Joachim Wolschke-Bulmahn, eds., Dumbarton Oaks Colloquium on the History of Landscape Architecture 17, Washington, DC, 1998, pp. 35-55. Consultations outside the University of Florida Springer Academic Publishers, Advisory Board, 2004 2009 Elsevier North American Library Advisory Board, 2007 2009 ProQuest Publishing, Academic Educational Advisory Board, 2007 2009 American Orchid Society, chair, Library and Archives Committee, 2007-present American Orchid Society, Relocation Committee, member 2011-2012 American Orchid Society, Trustee, 2012 2014

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Elizabeth Y. Simpson University Librarian Contact Information __ George A. Smathers Libraries University of Florida P.O. Box 117007 Gainesville, FL 32611-7007 Phone: 352 -273-2730 Fax: 352-392-7365 Email: betsysim@ufl.edu Education B.A Religious Studies University of Virginia 1977 M. Ed Counseling University of Virginia 1978 M.S. Library Science Simmons College 1985 Current Employment University of Florida, George A. Smathers Libraries, Gainesville, Florida Chair, Cataloging and Metadata Department, July 2004 present Direct cataloging operations and oversee management team, including the heads of three cataloging units Copy Cataloging, Contributed Cataloging, and Authorities and Metadata Quality and the Principal Serials Cataloger. Work with colleagues across divisions to improve library functions and services. The department consists of twenty-four staff including seven faculty and nineteen paraprofessionals with responsibility for original and copy cataloging of material in all bibliographic formats and a wide variety of languages as well as supporting grant-funded cataloging activities. Close to 25 ,000 titles are cataloged per year including approximately 5,000 original records. Additional records are batchloaded annually. The department participates in national cooperative programs such as the Name Authority Cooperative Program (NACO), Subject Authority Cooperative Program (SACO), Cooperative Online Serials Program (CONSER) and Bibliographic Record Cooperative Program (BIBCO). Recent Presentations and Publications "Hiring Non-MLS Librarians: Trends and Training Implications," sponsored by the LLAMA Human Resources Section, American Library Association Annual Conference, 2011 Steve Carrico, Jason, Fleming, and Betsy Simpson, "Virtual Bookplates: Enhancing Donor Recognition and Library Development," College and Research Libraries News v. 71, no. 8, September 2010. Interest Group, American Library Association Annual Conference, 2009

Turcotte 1 July 16, 2012 Vita Florence M. Turcotte Literary Manuscripts Archivist Assistant University Librarian Work Experience: University of Florida Department of Special and Area Studies Collections George A. Smathers Libraries P. O. Box 117005 Gainesville, Florida 32611-7005 From: March 2005 To: Present Title: Li terary Manuscripts Archivist Duties: The Literary Manuscripts Archivist curates literary and other humanities related manuscript collections: appraising, acquiring, arranging, describing, preserving, and providing access to materials related to the study of literature, history, and the environment. The archivist serves as a co-instructor for the Preserving History: An Internship in Historical Archives (HIS 4944) for History majors here at UF. Th e archivist also participates in the public services program by providing general reference services as well as advanced reference services for archives and manuscripts, both on-site and in response to remote queries. Outreach activities, bibliographic instruction, and pro-active reference services are important components of this position. The archivist promotes the use of collections by students, faculty, and scholars through instruction, exhibits, publications, presentations and other means. The archivist also helps to create online finding-aids and pedagogical materials for the department's archival and manuscripts collections. Education: BS in Languages Georgetown University Date: 1980 MA in Liberal Studies Georgetown University Date: 1990 MA in Library and Information Science University of South Florida Date: 2005 Honors: Smathers Libraries Library Employee Excellence Award for Outstanding Accomplishments in Outreach, Smathers Libraries, 2008. distinction, 1990. Pi Delta Phi, National French Honor Society, Theta Chi Chapter, Georgetown University, 1980. Publications: Article: The Florida Historical Quarterly: v.90:4 (Spring 2012). In press.

Judith Eckoff Alspach International Resources Project Coordinator Center for Research Libraries 6050 S. Kenwood Ave. Chicago, IL 60637 jalspach@crl.edu 773-955-4545 ext. 323 PROFESSIONAL EXPERIENCE International Resources Project Coordinator Center for Research Libraries Chicago, IL June 2006-present programs, the Global Resources Network and the Area Studies Microform Projects Promotes the accomplishments of collection programs to librarians and scholars Tracks projects funds and activities, reporting progress regularly to members Meets regularly with members of cooperative collection programs, primarily international studies collection development and cataloging librarians from major North American universities Senior Program Manager January 2003-April 2005 Program Manager November 2000-December 2002 Associate Program Manager September 1998-November 2000 Training Manager October 1997-September 1998 ESI International Washington, DC and Chicago, IL October 1997-April 2005 Represented ESI (a project managem ent and business analysis training firm) to existing corporate U.S. and Brazilian clients, mostly Fortune 500 companies, and met with them regularly to introduce new courses and elicit feedback on existing curriculum Worked with twelve clients, worth more than $4 million ESI revenue in 2004 Negotiated and administered contracts covering corporate training courses Registration Coordinator Youth for Understanding Washington, DC January 1994-October 1997 Coordinated processing of 4,000 high school and community college study abroad student files annually Served as a liaison to 10 U.S. regional offices and over 30 YFU offices in other countries Chaperoned student groups on flights to Germany and from Ukraine and Russia Agroforestry Extensionist US Peace Corps Pinamungajan, Cebu, Philippines November 1987-November 1989 Partnered with local farmers in advancing a reforestation project Procured more than 300 books for local village schools

RSUM: Karen Severud Cook Current and Past Positions University of Kansas, Spencer Research Library, Associate Special Collections Librarian, May 2007present University of Kansas, Anschutz Library, T.R. Smith Map Collection, Interim Map Librarian, Ma y 2002-April 2003 (half-time) University of Kansas, Spencer Research Library, Assistant Special Collections Librarian, 2001April 2007 (half-time May 2002-A pril 2003) University of Kansas, Geography, Courtesy Assistant Professor, 2001-present University of Kansas, Anschutz Library, T.R. Smith Map Collection, Manager 1998-2001 University of Kansas, Spencer Research Library, Special Collections, Project Assistant, 1997-1998 The British Library, London, Map Library, Map Specialist and Curator, 1987-1996 University of London, Birkbeck College, Honorary Fellow (postdoctoral research), 1986-87 Alaska Division of Geological & Geophysical Surveys, Publications Unit, Cartographer, 1981-1985 University of Nebrask a-Lincoln, Geography, Assistant Professor, 1980 University of Alask a-Fairbanks, Geography, Lecturer 1979 Education Emporia State University (Library and Information Management), M.L.S., 2001 University of Wisconsin (Geography, specializing in Cartography, minor in Art History), Ph.D., 1978 University of Wisconsin (Geography, specializing in Cartography), M.S., 1972 Barnard College, Columbia University (Art History), B.A., cum laude 1965 High School Diploma, Emma Willard School, Major Subject: Art, 1961 Awards and Honors University of Kansas Sabbatical, Fall semester 2012 University of Kansas General Research Fund Grant (for research travel to England), Fall 2012 U.S. National Commit tee of the International Cartographic Association, Travel Award (for attending International Cartographic Association Conference in Paris, France ), July 2011 University of Kansas General Research Fund Grant (for research about early geological maps in libraries in Paris, Fr ance), July 2011 University of Kansas International Travel Grant (for research about early geological maps in libraries in London, England), April 2011 University of Kansas Libraries Research Fund Grant, (for ), June 2010 University of Kansas General Research Fund Grant, (for research about early geological maps in libraries in Paris, France), July 2010 University of Kansas BudigOne Mini Grant, (for digitizing primary sources from Spencer Research Library about Mediterranean cartography, navigation, travel and trade 1300-1800), 2008 University of Kansas General Research Fund Grant (for research in libraries in Australia), 2007 Estelle Canning Memorial Award for Best Conference Paper ("The Desired Blessing: Thomas Maslen and the Map of Australia in his Friend of Australia (London, 1830)" ), Australian Map Circle Annual Conference, University of Western Australia, Perth, 2006 University of Kansas Library Research Fund Grant, (for producing a map of Mediterranean trade routes, 1300-1700), 2006 University of Kansas General Research Fund Grant, ( for research in Washington, D.C. about using patents as historical sources about the map-production technology), 2006 University of Kansas Center for Teaching Excellence Teaching Grant, (for pilot project using primary

DAVID FAULDS 1121 Moreland Pl. SE Atlanta, Georgia 303 16 dfaulds@emory.edu Tel.: (404) 712 2612 July, 20 12 EXPERIENCE 1/02-present Manuscript, Archives, and Rare Book Library, Robert W. Woodruff Library, Emory University, Atlanta, GA Rare Book Librarian Responsible for managing the cataloging of all rare books and serials acquired by the division. Preservation liaison for all printed materials. Work on reference desk and answer reference queries related to rare books. Responsible for collection development of illustrated books from the Low Countries and Victorian fiction. Development work in support of the library. 9/99-1/02 Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT Catalog Librarian Original cataloger for multiple projects. Duties included creating records for a large pamphlet collection, augmenting records for 17 th century works transferred from the Sterling Library, correcting and expanding retrospectively converted records, and creating name and subject authorities for NACO and SACO. 9/97-9/98 St Edmund Hall, Oxford University, Oxford, England Rare Books Cataloger and Assistant to the Librarian Original cataloger of the Rare Book Collection (5000 volumes) of an Oxford college library. Duties included cataloging to recognized international standards, bibliographic description, database design and development for cataloging records, and preservation needs assessment. Other responsibilities included reference work in the main undergraduate library. EDUCATION MLS with a concentration in Academic Libraries. Awarded, May, 1997. School of Library and Information Science, North Carolina Central University. Six classes towards the degree were taken at the School of Information and Library Science, University of North Carolina, Chapel Hill. BA (Hons) European Contemporary Studies. Awarded, 1993. University of Humberside, Hull, England.

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WORKSHOPS ATTENDED 7/11 The American Book in the Industrial Era, 1820-1940 A 5 day course at the Rare Book School at the University of Virginia. Taught by Michael Winship, Iris Howard Regents Professor of English at the University of Texas at Austin. 6/07 A 5 day course at the Rare Book School at the University of Virginia. Taught by Erin C. Blake, Curator of Art and Special Collections at the Folger Shakespeare Library. 6/05 Medieval & Early Renaissance Bookbi A 5 day course at the Rare Book School at the Walters Art Museum in Baltimore. Taught by Christopher Clarkson, an internationally renowned consultant on the care of medieval manuscripts and bindings. 8/03 A 5 day course at the Rare Book School at the University of Virginia. Taught by Jan Storm van Leeuwen, Keeper of the Binding Collection at the Dutch Royal Library in The Hague. 7/02 A 5 day course at the Rare Book School at the University of Virginia. Taught by Sue Allen, the foremost authority on 19 th century American book covers. 1/01 A ha lf -day workshop at the Library of Congress that focused on the analysis of subject content. 10/00 A two-day workshop given at Yale University by Library of Congress trained instructors. 4/00 A daylong workshop given at Yale University by the authors of the DCRB standards for cataloging rare serials. 7/98 A three-day seminar at Oxford University, covering all aspects of working with fragments of pre1500 books (incunabula). PROFESSIONAL AFFILIATIONS American Library Association Association of College & Research Libraries Rare Books and Manuscripts Section Society for the History of Authorship, Reading and Publishing

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RICHARD D. HACKEN European Studies Bibliographer 5523 Harold B. Lee Library Brigham Young University Provo, Utah 84602, USA e-mail: hacken @ byu.edu Record of Education B. A. (1969): Brigham Young University. (German, with minors in French and International Relations) M. A. (1971): University of California at Davis. (German) Ph.D. (1975): University of Califor nia at Davis. (German Literature) M.L.S. (1990): Brigham Young University. (Emphasis on Collection Development) Record of Employment Universit y of California at Davis: 1975-77, Instructor in German. Oregon State University: 1977, Instructor in German. University of Kansas: 1977-1979, Visiting Assistant Professor of German. University of Kansas: 1979-1981, Cataloger of rare economic history books in German, Dutch, Danish and Swedish (Title II-C federal grant); cataloger of the German-American collection (Max Kade Foundation grant). Brigham Young University: 1981present, Western European Studies Bibliographer at the Harold B. Lee Libra ry Specialized reference and collection development in German, Dutch, French, Italian, Scandinavian and general Western European studies -including language, literature, political science, history and culture. Responsible for BYU London Centre Library, Palace Court. Member, Library Advisory Board of De Gruyter Publishers Member, CIFNAL Member, Western European Studies S ection (WESS)

Bryan A. Skib 818 Hatcher Library 552 Manor Drive University of Michigan Ann Arbor, MI 48105 Ann Arbor, MI 48109 (734) 663-3018 (home) (734) 936-2366 (734) 276-0897 (cell) email: bskib@umich.edu fax: (734) 763-5080 Employment Experience 2011Associate University Librarian fo r Collections, University of Michigan 2007-2011 Collection Development Officer, University Library, University of Michigan Provide leadership in the strategic development of UM library collections in a rapidly transforming environment for teaching, research, publishing, an d scholarly communication. Advise the University Librarian on collection-related issues and serve on the Librarys senior administrative committees. Coordinate the collection development policies and procedures of the University Library; foster communication among subject specialists and other collection development staff; and represent the Library in local, regional and national forums for co llection issues. Allocate and manage a collection budget exceeding $20 million in order to build lo cally responsive and internationally significant collections. Contribute to the activities of the In stitutional Repository, Scholarly Publishing Office, Copyright Office, Digital Conversion Unit and Librar y Development Office. Direct the activities of the Department of Preservation & Conservati on, the Electronic Resources Officer, and the Cooperative Access Services Department. Direct th e activities of the Technical Services division, including acquisitions, cataloging, licensing, materi als control and fiscal management. Promoted to Associate University Librarian in February 2011. 2001-2007 Coordinator of Collection Developmen t, Harlan Hatcher Graduate Library, University of Michigan 1999-2000 European Studies Librarian, University of Michigan 1988-1998 History Selector and Selection Suppo rt Specialist, Hatcher Graduate Library, University of Michigan Education 1980-1989 University of Michigan (Ann Arbor) M.A. in History (1982); ABD (History) Dissertation topic: Ecclesiastical Organization and Religious Experience: The Prtres Habitus of the Calvados, 1775-1825. 1976-1980 Princeton University; A.B. in History summa cum laude (1980)

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Bryan Skib 2 Academic Fellowships 1985-1987 Rackham Predoctoral and History Department Fellowships 1984-1985 Lurcy Foundation Grant (archival research in France) 1983-1984 Fulbright Fellowship (archival research in France) 1980-1983 Rackham First-Year and Teaching Fellowships Selected Presentations and Publications Coordination and editing of The French Revolution at the Grassroots an annotated bibliography of works on the local history of the French Revolution written by Prof. Peter Amann, and published by the Scholarly Publishing Office, University of Michigan University Library. Clerical Uniformity and the French Revolution, Proceedings of the Annual Meeting of the Western Society for French History vol. 16 (1989): 225-233. The Elimination of Pious Foundations in the Calvados, 1789-1815 (abstract), Proceedings of the Annual Meeting of the Western Society for French History vol. 15 (1988): 206. Professional Memberships and Activities Hathi Trust Collections Committee (2010) Quality, Ingest and Error Rate Working Group (2009) Center for Research Libraries Collections and Services Policy Committee (2010) American Library Association (1995) Association of College and Research Librar ies (Western European Studies Section) Fundraising Committee (2008-11) Past Chair (2007-08) Chair (2006-07) Vice-Chair/Chair-Elect (2005-06) Membership Committee (2003-2005) Member-at-Large (2002-03) Paris 2004 Conference Planning Committee; Program Subcommittee (2001-04) Romance Languages Discussion Group (1998); Vice-Chair (2003-04) and Chair (2004-05) Collaborative Initiative for French Language Collections (CIFNAL) (2004) American Historical Association (1987) Society for French Historical Studies (1993) Western Society for French History (1988) Website Coordinator and (ex officio) member of Governing Council (20002007) Honors, Awards and Service Research Library Leadership Fellows Program, Association of Research Libraries (2009-2010) Study Abroad Council, University of Michigan (2008-2009) Advisory Committee, Center for European St udies, University of Michigan (2000-05)

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Sarah Sussman Curator, French and Italian Collections Stanford University Libraries Green Library, Room 320A Stanford University Stanford, CA 94305-6004 Telephone: 650-723-9481 / Fax: 650-7251068 ssussman@stanford.edu Curator, French and Italian Collections, Stanford University Libraries antiquarian materials in all formats (monographs, serials, electronic resources, microfilm, and film) in French and Italian languages in all fields, and about France, its colonies, and Italy in all languages. Provide bibliographical reference support and instruction on French and Italian subjects to faculty and students at all levels.. Library Activities and Accomplishments Digital projects French Revolution Digital Archive a joint project with the Bibliothque Nationale de France to make a portal of digitized and searchable documents from the French Revolution. Super Enlightenment Digital Archive a web portal with scholarly commentaries and searchable full text of a corpus of 18 th and 19 th century books that propose new perspectives on art, alchemy freemasonry, mythology, religion, science, and social reform. http://collections.stanford.edu/supere/ French Revolution journal edited by Jean-Paul Marat. Worked with the New York Public Library and ARTFL to have this digitized and made textsearchable. Bassi-Veratti Archives a joint project with the library of the Archiginnasio di Bologna and other Bologna libraries to digitize and make accessible the archives and works of Laura Bassi-Veratti, an 18 th century experimental physicist. Exhibits Curated exhibit case for Recent Arrivals, Rare Books, Manuscripts & Archives based on the Champagn Papers, a collection documenting the lives and of a French Huguenot family exiled in England, Ireland, Holland, and Prussia during the 17 th -19 th centuries. Green Library, Stanford University, 2009. Curator of exhibit, Facets of French History, Resources for Research in the Stanford University Libraries Spring 2005. Additional service Bibliographer, French Historical Studies, Society for French Historical Studies. Compile twice-yearly comprehensive bibliography of recent monographs and dissertations on French history for leading English language journal in the field. 2007

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S. Sussman, p. 2 Steering committee member of CIFNAL Collaborative Initiative on French and North American Libraries, Center for Research Libraries, 2005-2006. 2010-2011. Book Review contributor, Reference Reviews Europe Annual Fiesole, Italy: Casalini Libri. 2004-Gustave Gimon Visiting Fellowship in French Political Economy. Designed and administer this annual fellowship for rese arch in the Gustave Gimon Collection on French Political Economy, Stanford University Libraries. Co -organizer of the Gimon Conference on French Political Economy, April 2004. Three-day international conference on topics in French political economy, 1650-1850. Courses taught at Stanford University : French/Italian General 301A: 2005, Spring 2008, Spring 2010, Spring 2012 (given in alternate years). Selected publications: ti, Hafid, Patricia M. E. Lorcin, and David G. Troyansky. Transnational Spaces and Identities in the Francophone World Lincoln: University of Nebraska Press, 2009. Western European Studies Section Conference, Paris, France, March 2004. La Haine ( Hate Stanford Humanities Review Vol. 5.2, 1997. buted several essays. Education Ph.D Stanford University, 2002. Algeria in France, 1962Roberts and Aron Rodrigue. M.L.S. Simmons College Graduate School of Library and Information Sciences, concentration in archival studies, 1996. B. A. University of California, Santa Cruz, History, highest honors, 1994. Professional Affiliations American Library Association ACRL Western Europe Subject Specialists section (WESS) CIFNAL Collaborative Initiative on French and North American Libraries Society for French Historica l Studies French Colonial Historical Society

1 C URRICULUM V ITAE Lidia Uziel PhD in Comparative Literature, MLS Librarian for Western European Humanities Sterling Memorial Library 130 Wall Street New Haven, CT 06511 lidia.uziel@yale.edu Tel. 203 4324798 P ROFESSIONAL EXPERIEN CE March 2010 present Librarian for Western European Humanities at the Sterling Memorial Library, Yale University. June 2012-present Interim Procurement Librarian for Yale University Libraries system Experiences and responsibilities: Collection development for Western European humanities: French, Italian, Spanish and Portuguese, German languages and literatures and Western European History. Liaison and outreach activities for French, Italian, Spanish, Portuguese, German and History departments: During 2010/2011: collection development activities for the Linguistics and Comparative literature; outreach activities for the Linguistics and Comparative literature departments. During 2010/2011: collection development activities for the Classical languages and literatures and outreach for the Classics department. October December 2009 McGill Library of Humanities and Social Sciences Montreal, Canada MLIS practicum, Library Technology Services. Realization of the practicum project: Library as a publisher. Create standards for McGill Library production and publishing of journals in digital and print formats. E DUCATION Master of Library and Information Science: December 2009. ALA accredited program, University of Montreal, Canada. Post-doctorate Visiting Scholar at Stanford University in Comparative Literature: March 2007 June 2008. Department of French and Italian, Stanford University, U.S. PhD, Comparative Literature December 2006 Realized between University of Montreal, Canada, and Jean Moulin Lyon 3 University, France. fr-FR Thesis: Mtamorphoses de Analyse historique et comparative du phnomne entre la philosophie et le discours romanesque fr-FR French mention: fr-FR Canadian mention: Ths fr-FR

3 Presentation: Presented at the International Conference Etudier et chercher ailleurs, Temps et dplacement organized by Paris 7 University, France. fr-FR fr-FR J UNE 2004: fr-FR Presentation: Presented at the International Conference L sous tension organized by Department of Arts, University of Nmes, France. fr-FR A PRIL 2004: Presentation: littrature qubcoise Presented at the International Conference Subjectivit et Transgression organized by the University of Tunis, Tunisia. Presentation: Presented at the Conference organized by Department of French studies at University of Toronto, Canada. In Proceedings U. of Toronto April 16 17, 2004 LANGUAGES French and Polish : Bilingual, native fluency (dual nationality) English, Russian and Italian : fluent at the advanced level, high level of spoken fluency, reading, writing, and ability to conduct academic research. Spanish, German : reading and ability to conduct academic research. Reading proficiency (passive knowledge and understanding) : Czech, Slovak, Ukrainian, and Belarusian. C ERTIFICATIONS F EBRUARY 2007: National French Certification for the position of Matre de Confrences Associate Professor of Universities French CNU (National Council of Universities), French Ministry of Education, certification number: 07213178590 J UNE 2000: National Polish Certification for Teachers of Foreign Languages in French as a Foreign Language all levels: elementary, secondary and high schools AWARDS 20032004: Bourse de cotutelle de these: National grant for the best French students doing their PhD thesis in an international context between two universities in two different countries. 20012002: MIRA Grant for the best students from the Council of the Region Rhne-Alpes, France. Professional Affiliations fr-FR fr-FR Canadian Library Association Association des Bibliothcaires du Qubec fr-FR American Library Association Association Franaise de Littrature Compare fr-FR Modern Languages Association Association Internationale de Littrature Compare fr-FR fr-FR

! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"#$%&'!()*#)&%+!(),-!! 0/0! Lutilisation politique de loccitan pendant la Rvolution franaise 6th annual French 2009 and Italian Graduate Students Conference University of Texas at Austin Frances Resistance Against the Cocalisation of French Culture International 2008 Conference on Thinking (With)Out Borders: International Political Theory in the 21st Century University of St Andrews (UK) The Cultural Construction of the French Revolution in the Pamphlets (1790-1795) 2007 Radical Cultures and Local Identity International Symposium Lincoln University (UK) Les diffrent facteurs littraires chez Madame de Lafayette et Madame de Villedieu 2007 World Languages Symposium University of South Florida, Tampa The Biased French Revolution in History Classes in France 2006 World Languages Symposium University of South Florida, Tampa AWARDS/ GRANTS Recipient of the Certificate of Outstanding Achievement 2012 University of Florida International Center, Gainesville Recipient of the Outstanding International Student Award 2011 University of Florida, Gainesville Two times recipient of the Center for European Studies Course Development Grant 2010 2011 ($ 5,000 each) University of Florida, Gainesville Two times recipient of the Ernest G. Atkin Memorial Endowment Fund 2010-2011 ($3,000 and $4,000) University of Florida, Gainesville Recipient of a Travel Grant from Institut dtudes anglophones (200!) 2011 Universit Paris-Diderot, France Recipient of the Center for European Studies Travel Grant ($300) 2009 University of Florida, Gainesville Recipient of the J. Wayne Conner Award ($1,000) University of Florida, Gainesville 2009 College of Liberal Arts and Sciences, Office of Research Travel Support 2008-2009-2011 ($ 250 each) University of Florida, Gainesville College of Liberal Arts and Sciences, Graduate Travel Support 2008-2009-2011 ($ 250 each) University of Florida, Gainesville Student Government Travel Grant ($800) University of South Florida, Tampa 2007 Provost Recognition for Outstanding Teaching Assistant 2007 University of South Florida, Tampa

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1 SUE WATERMAN OFFICE: EISENHOWER L OPKINS 3400 N. CHARLES STRE BALTIMORE, MD 21218 516 E-MAIL: WATERMAN@JHU.EDU P ROFESSIONAL EXPERIENCE 2010 Present The Johns Hopkins University Baltimore, MD Curator of European Literary Collections Collection development and management of post 1800 literary collections in Special Collections. Teach library sessions using rare material. Create, de velop and market informational Web pages. 1996 Present The Johns Hopkins University Baltimore, MD Academic Liaison Librarian for German and Romance Languages and Literature; the Humanities Center ; and the Program in Jewish Studies Collection development and management in areas above, including management of monographs, periodicals, electronic resources approval plans (8), budgets (11 ), and selections for off campus shelving and deaccession Liaison to three academic departments for faculty and students. Provide general and in depth reference services at a busy information/reference desk and by appointment. Create, develop and market Web pages, newsletters, flyers and user guides. Teach library instruction sessio ns. Participate in library activities including special projects, committees, task forces, exhibits. 2002 Present The Johns Hopkins University Baltimore, MD Lecturer, Department of German and Romance Languages and Literature Teach a research methods seminar for first year grad uate students in the Department of German and Romance Lan guages and Literature 1992 1996 Catonsville Community College. Reference/Instruction Librarian Adjunct Faculty of the Year Award, 1995. Maryland Institute, College of Art. Reference Librarian, College Archivist University of Maryland, College Park. Reference/Instruction Librarian Anne Arundel Community College. Reference Librarian Library of Congress. Junior Fellow Rare Books and Spec ial Collections Division. E DUCATION 1992 University of Maryland College Park, MD

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2 Master of Library Science Awarded Junior Fellowship, Rare Books & Special Collections Division, Library of Congress Additional coursework in Archives/Special Collections 1979 81 Doctoral S tudy in French literature The Johns Hopkins University Unive rsity of Maryland, College Park 1978 New York University Paris, France Master of Arts, French 1975 University of Maryland College Park, MD Bachelor of Arts, Major in French, Minor in German PROFESSIONAL ACTIVITIES AND AFFILIATIONS American Library Association Member since 1994. Association of College and Research Libraries Member since 1996. Local arrangements Committee for 2007 Baltimore conference. Recipient of the 2001 Martinus Nijhoff Research Grant/Award. Webmaster for WESS 2004 Paris Conference site. Chair of jury to select papers. Modern Languages Association Member since 1996. Field Bibliographer for the MLA International Bibliography 200 5 to present. RECENT PUBLICATIONS Web pages on the Sheridan Libraries of The Johns Hopkins University site: http://guides.library.jhu.edu/index.php Systems. UNESCO. http://www.eolss.net/ C ollecting the 19 th century ". Feature article in Representations 90 Spring 2005. SELECTED COURS ES AND PRESENTATIONS "Research Methods". Graduate pro seminar taught 2002 present The Johns Hopkins University. s presented to PALINET, 2006. "Collecting the 19 th Century: the book, the specimen, the photo as archive." Paper presented at Material Cultures Conference University of Edinburgh, Scotland. July 2000.

marylandia & rare books department, university of maryland at college park College Park, MD: The Dept.

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French Pamphlet Project Partner and Participant Collections Ball State University : The French Revolution Pamphlets digital collection consists of pamphlets produced from 1779 to 1815. The original collection was purchased in 1972 by Dr. Richard Wires in support of PhD program development and graduate research. Its particular strength lies in the early years between 1789 and 1793. Its major topics include laws, taxes, trade, rights, the judicial system, the creation of the constitution, the army, the church, and the execution of the king. Included in this collection is the Dclaration que S.A.S. le Duc rgnant de Brunswick-Lunebourg This pamphlet is the Proclamation of the Duke of Brunswick, which was the primary justification for the downfall of the monarchy and the eventual execution of the king. Among the more interesting pamphlets surrounding La Mort de Louis XVI written by an anonymous royalist. One of the most intriguing of the literary pamphlets in the collection is MarieBrigham Young University s worked since 2009 to digitize portions of its 2100 pamphlets and has to date made 1,900 available for online research. These collections represent pamphlets published between 1547 and 1626 covering the reigns of several French monarchs as well as the Fr program will lend technological consultation and recommendations to project work flow and planning processes. Cornell University: The core of Cornell Library's European collections was formed by Andrew Dickson White, Cornell's first president, and Willard Fiske, the university's first librarian. White developed what is now the largest compilation of materials on the French Revolution held outside of Paris. The collection includes nearly 18,000 pamphlets and books, more than 16,000 manuscripts, 2,400 prints and maps, and 135 newspaper titles issued during the period. Letters, diaries, currency, citizenship cards, and a significant collection of political caricatures and prints vividly illustrate the dayto -day realities sparked by political and social upheaval. CRL: 1848 to 1851. These materials have been collected by CRL and made more available through microfilm lending as well as an ARTFL database project. The collection of periodicals from 1848 is surrounded by resources which are invaluable to inquiries into in the revolutionary history of France and French studies in general. Emo ry: The publication dates of the pamphlets range from 1776 1817, although the bulk dates from 1789 1795. The collection consists of some 3000 official reports, speeches, letters, documents, laws, and literary publications, cataloged in three main series a s detailed below. The collection was purchased in January, 1949, one batch of 1500 was purchased from England. 391 duplicates were sold to the Univ. of Alabama. 892 were catalogued as a group, 30 were catalogued individually. After January two more batche s were purchased: a group of 300 titles and a group of 2,000+ (of this latter group, were some 500 duplicates). It appears, judging from a bindery receipt found in volume 112, that the volumes were bound in Atlanta by the National Library Bindery Co. George A. Smathers Libraries at University of Florida: currently stored as bound and unbound documents in archival envelopes. These special collections holdings represent only a fraction of total pamphlets found APPENDIX D

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published finding aid was produced by L. Monti in 1971 using the the Bulletin of the New York Public Library (1898, 1921-22, 1929-1930) as a principle authority. The collection includes both the documents of the revolutionary government and handbills circulated among citizens. The collection's popular collection currently consists of 115 digitized facsimiles. Active growth is intermittent. Harvard University: thousands of pamphlets, covering diverse eras and eclectic topics. The Pamphlet Digitization Program of the Harvard College Library constitutes a long-term effort to catalog and digitize pamphlet holdings and improve access. As a fully cataloged and texta unique opportunity for scholars to explore and use these resources. Johns Hopkins University: Pamphlet collection data is currently established and complete content unknown by project planners. National Library of France (BNF): Total pamphlets collections of the BNF remain to date unknown to project planners. However following the June 19th, 2012 meeting between FPP Coordinator, M. Loving and Aline Girard (Director of Cooperation), Franck Hurinville (Manager of Francophone International Relations) and Anne Pasquignon (Assistant Director of Collections), it was made known that all pamphlet collections residing on microfilm have been digitized (see B. Racine letter) and that the BNF would make available funding for future rescanning if quality levels prove insufficient subsequent to the initial FPP planning period. A. Pasquignon promptly related the following supplementary information in a subsequent reply: The largest collection of pamphlets held by the BNF are in section Lb 39 under the description, rgne de Louis XVI, or reign of Louis XVI. This collection has been entirely reproduced on microfilm and digitized. Just the same, the collection can be digitized again from the original documents for quality and OCR scanning purposes. ver subsequent regimes up to the Consulat. These pamphlets are numerous throughout and the principal reference source is the bibliography by Martin and Walter (see attached Pamphlet Bibliographies). This resource should be consulted in assembling titles from other collection areas. This email also suggests that French and N. American definitions of pamphlets do not necessarily correspond and will need revisiting in any future planning stages. The Newberry Library: ion was acquired between 1957 and 1961 from Michel Bernstein, a book dealer in Paris. It includes more than 35,000 pamphlets and 180 periodicals published between 1780 and 1810. The collection is one of the largest outside of Paris. Since early 2010, after receiving a $488,179 three-year grant from the Council on Library and Information Resources (CLIR), 20,373 pamphlets have been cataloged with full catalog records. [Please see Newberry Minute Video an informative presentation by J. Thom, Cataloging Projects Manager and FPP partner, for more information on this award]. This collection encompasses several sub-collections of revolutionary materials including: Recueil de pieces historiques ; French Laws on Censorship (John M. Wing Collection); and Trial and execution of Louis XVI Stanford University: Stanford University Libraries serve a vibrant community of scholars doing researc h on the French Revolution, and actively acquires new and rare materials in all formats documenting this important event. These materials are used often in classes, and by faculty and graduate students in their research. Collections include at least 500 Revolution-era pamphlets; however, because of issues

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outlined in the French Pamphlet Project planning grant proposal, the exact number of items that fit the description is currently unknown. University of Alabama: Acquired its pamphlet holdings from dupli cate collections purchased by Emory University in 1949. Current online collections were digitized from over 300 pamphlets from the period of the French Revolution housed in the W.S. Hoole Special Collections Library's Rare Books Collection. The pamphlets include writings by some of the best known players of the French Revolution and Directory periods, including Robespierre, St. Juste, Desmoulins, and Danton. University of Kansas: The Frank E. Melvin Collection of French Revolutionary Pamphlets was begun in 1952 and now numbers about 9,000 items. The bulk of the pamphlets were published between 1787 and 1800 and cover the struggles between the King and the parliaments from 1787 to 1789, the reaction of the clergy to the religious reforms of the National ( Constituent) Assembly, issues concerned with governmental finances and with the drawing up of the Constitution of 1791, the reorganization and financing of the army from 1789 through the period of National Convention, the trial of Louis XVI, the Thermidori an Reaction, and the period of the Directory (1795 to 1799). There are many interesting editions of the Declaration of the Rights of Man and equally interesting editions of the Republican Calendar. In this rich collection, the literary forms employed by th e famous, obscure, and anonymous authors (Brissot, Carnot, Condorcet, Du Pont de Nemours, Gregoire, Lameth, Mirabeau, Necker, Robespierre, Sieyes, Talleyrand) are almost as varied as the questions they treat: reasoned political essay, didactic narrative, v erse, song, dialogue and drama. University of Michigan: Institutional collections containing pamphlet content is currently not established. The University of Michigan, with particular emphasis to its administration of the Hathi Trust digital repository, will work to establish both its institutional holdings as well as acting as a liaison to project analysis of online pamphlet holdings within Hathi Trust and Google Books online service. Yale University: Yale has a rich collection of French government documents and political pamphlets dating from 1626-1804. Two linear feet of materials, recently analyzed, are often unique and contain for example: printed censorship decrees (1626-1789) issued by the Parliament of Paris, provincial Parliaments, the Conseil d'Etat du Roi, bishops and archbishops in France, Pope Clemens XI, and others make up the largest part of the French government documents and political pamphlets. The collection also includes a small amount of political literature and government decrees from the period of the French Revolution and the Napoleonic. It is one of the Yale priorities to facilitate access and provide a better discoverability of this unique collection to researchers and scholars at national and international levels.

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The Foundation for The Gator Nation An Equal Opportunity Institution George A. Smathers Libraries 208 Smathers Library Department of Special and Area Studies Collections PO Box 117005 Harold and Mary Jean Hanson Rare Book Collection Gainesville, FL 32611-7005 352273 -2762 352846 -2746 Fax www.uflib.ufl.edu/spec/ DATE: July 6, 2012 TO: Matthew Loving, Project Coordinator CRL/CIFNAL French Pamphlet Project FROM: John E. Ingram SUBJECT: Curatorial Analysis of University of Florida French Pamphlet Holdings The majority of the pamphlets have no bindings; however, more than a few retain either their original sewing/stitching or the remnants of their original bindings in books. While the unbound items will easily lend themselves to flat-bed scanning, the others will probably require another scanning system. There are many different types and qualities of paper and printing ink used, which can lead to bleed through of the text. This will have an impact on QC of scanning. In my examination of miscellaneous items, I found some significant staining. QC will need extra time here in scanning. There are many clearly discernible watermarks in the various pamphlets, and they should be documented for bibliographical research. A good number of the items have no imprint information. Additionally, many of the pamphlets hav and tail-pieces of elaborate design, which should be documented in the cataloging process. The pamphlets can have foldout materials, such as tables, which will require additional time for scanning. Some pamphlets remain uncut or have unopened pages; again, these will need to be opened before scanning. The majority of the pamphlets are untrimmed, which can affect the speed of scanning. to be misplaced or missing as well as not included in the list, but physically present in the collection. represent only a fraction of the Monti, Laura V., French Revolutionary Pamphlets at the University of Florida Gainesville, Fl. 1871. APPENDIX E

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Budget Notes Appendix F These notes clarify information included in the Budget Form, Narrative, Work Plan and Work Flow Diagram. Services: Each US Partner Institution will perform services related to assessing individual pamphlet collections and preparing an environmental scan report of findings. To support this effort, UF requests $2,000 for services rendered by: Emory University, Johns Hopkins University, University of Alabama, University of Kansas, University of Michigan, Stanford University and Yal e University. Wages and benefits are estimated at $10/hour X 200 hours of student labor at each site. UF also has budgeted $2,000 in Salaries & Wages, plus $58 for Fringe for student labor. Travel: Daily allowance for meals has not been allocated. Each person travelling will cover these costs. For the proje ct PI, Matthew Loving: Travel mileage to Chicago in June 2013 is excluded from the budget and will be reimbursed through another source. For scholarly advisor representative, Audrey Viguier: Lodging during site visit to Paris, France in July 2013 is excluded from the budget and will be provided by family me mb ers. Cost Share: Total cost share funds include percent of effort only for UF project personnel ($26,457) plus related foregone indirect costs ($7,540). Although project partners and participants will contribute significant effort to the project, this cost share estimate is excluded from the budget. Cost share for Loving mileag e roundtrip to Chicago, and for Viguier lodging is excluded from the budget.

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Student Assistant Position Description for Environmental Scan NOTE: Example to be modified by each partner institution Position: Environmental Scan Control Technician Location: Main Campus/ Libraries Rate of Pay: $10/hour Hours: Monday-Friday 8:00am-5:00pm; 15 hours/week for 13 weeks Job Description: Collection of physical and virtual data points of French Revolutionary pamphlets in the context of large research institution or special collections area. Duties will include analysis and assessment of various material types, documenting the extent of items held and access provided (both physically and virtually), recording collected data points within established project parameters and in automated applications. Experience and comfortable working with PC-Based (Windows 2000, XP or 7) computer systems and basic knowledge of Excel required. Minimum Requirements: Experience with general computer-use a must. Basic knowledge of Excel or other spreadsheet applications. Preferred Qualifications: Feder al work-study preferred. Background or interest in History of Western Europe. French language skills/interest is a plus. Special Instructions to Applicant: It is an employment expectation that all employees will demonstrate exceptional workplace behaviors in execution of their responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity. Responsibilities Include: Receive training in archival assessment and data collection Follow tracking forms for collection assessment [Additional responsibilities to be determined at Planning Session #1] APPENDIX G

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1 Background and Report on the Process and Results of the Land-Grant University Knowledge Discovery System Virtual Planning Workshop Held on September 21-22, 2011 Workshop Background and Report Aim of Workshop develop a plan to build and strengthen openly accessible LGU institutional repositories of key agriculture-related information, data, and resources that will be available Institutions Represented : Colorado State University; Cornell University; Oregon State University; Purdue University; University of Alaska; University of Arizona; University of California, Davis ; University of California Agriculture and Natural Resources; University of California Berkeley; University of California, Riverside; University of Florida; University of Hawaii; University of Minnesota; University of Nevada, Reno; University of Wyoming; Utah State University; Washington State University, and the National Agricultural Library Background: National Agriculture Knowledge Needs and Role of Land-Grant Institutions U.S. Land-Grant institutions house extensive resources that could be brought to bear on the challenges of our day, but current access to these resources is extremely limited. Important scientific resources (print & data sets) are being lost as a generation retires from the -Grant universities and colleges (LGUs). Most LGUs lack the resources to maintain institutional repositories and do not have procedures in place for providing access to or preserving institutional intellectual property, in particular agricultural experiment station (AES) and Cooperative Extension (C.E.) reports, bulletins, scientific papers, and data sets. not captured as part of the intellectual property of LGUs. Historic literature is in increasing demand, but is difficult to find. For example, there is new interest in the organic farming literature of the 1930s and 1940s. Planning Process To Date 1) There have been discussions about and attempts to work towards an LGU system for sharing agricultural resources for more than a decade. At the 2009 Summer Meeting of the Western Deans and Directors of Colleges of Agriculture, the focus was the possibility of collaborating on ag -related institutional repositories. The Deans expressed particular interest i n retaining/preserving their institutional memory and knowledge, and providing easy access to this intellectual property Participants representing 15 institutions signed on to a call to support such an effort. 2) In July 2010, a follow-up presentation on the subject was given at the Western Deans conference Next steps were discussed including setting a planning meeting and creating a framework which would make it possible to market the concept at high levels in USDA and through such entities as APLU. The idea was discussed for having a small group of institutions build a prototype that could be scaled up. 3) Initial plans were to conduct an on-site conference meeting in early 2011 but due to budget and travel costs, a virtual meeting was proposed. In June 2011, follow-up letters were sent to the APPENDIX H

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2 original list of Western LGU agriculture & library deans, as well as those additional contacts made in the initial round, informing them of the revised strategy for the meeting and asking them to confirm their interest and designated representatives. The response was again positive, with 16 LGUs confirming their participation, as well as the National Agricultural Library. 4) The Planning Team from the UA and University of Florida conducted a survey of the participating LGUs to determine the current status of institutional repository development, and particularly what agriculture-related materials have been made openly available so they can be shared and harvested by other systems. This information was used as the basis for the workshop agenda. 5) The focus of day one of the workshop was to confirm shared learnings from the survey, and to identi fy knowledge gaps that needed to be addressed. Day two of the workshop reviewed responses to additional questions the participants felt were not covered in the survey. Other strategic questions and comments from day one were collected and distributed for discussion. Participants then compiled ideas and suggestions about what the group could do together and submitted them to the UA and UF for collation and distribution following the end of the workshop. 6) Responses were organized in six categories (purpose, organizational opportunities, organizational actions, collection building, standards, discovery, and next steps) and provided in a table format for participants to identify priorities. Based on the input received via email, a priorities data summary and a summary priorities discussion report were compiled and distributed to the participants. 7) Based on this feedback from the workshop participants, a proposal for developing the first phase of a Landfor Agriculture is being drafted for review by the workshop participants and the Agricultural Administrators who will be attending the November 2011 APLU conference. The intent is to gain funding for a first phase, prototype LGU-wide Ag Knowledge Commons. Workshop Report Summary The following is a narrative summary drawn from the data and comments collected from participant recommendations for action in the following areas: (1) Purpose; (2) Organizational Opportunities; (3) Organizational Actions; (3) Collection Building; (4) Standards; (5) Discovery; and (6) Follow-on Actions. Institutions Providing Data: Colorado State University; Oregon State University; University of Arizona; University of California, Davis; University of California, Riverside; University of Florida; University of Wyoming; Washington State University, and the National Agricultural Library Purpose: There was essentially unanimous agreement that defining a clear purpose in terms of scope and audience for the initiative is a first priority. A definite majority felt this purpose should focus on providing greater and broader access to current rather than historical LGU agriculture-related resources, particularly those from the Agricultural Experiment Stations and Cooperative Extension. There is also strong interest in establishing as soon as possible the relationship between this initiative and other efforts such as AgNIC and USAIN. Defining how to measure success also was seen a need to be addressed. Organizational Opportunities: This section had a wide distribution of responses, although two priority action areas stood out above the rest. First, there is agreement that a Steering Committee should be established to lead the initiative which

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3 should be defined in simple, clear terms. Also, the initiative should look sufficiently into the future so there is maximum flexibility by working on sharing existing metadata fields for harvesting and effective search capabilities, rather than developing a single system. As part of this process, however, possibilities of leveraging Google Scanning and HathiTrust projects to reduce costs should be considered, but possibly at a later date. Organizational Actions : clearinghouse, or resource that identifies institutions with agricultu re -related repositories or digital collections. However, it was noted that such an effort is already under development by AgNIC and others that should be leveraged for this purpose. Also, several participants requested establishing a forum for communication. Identifying specific user information needs was considered a priority by some. Collection Building: There was an extremely wide distribution of suggested priorities for collection building based on what should be focused on in the next six months, later in the development process, or on the back burner. In general, comments suggested that collection building largely must come from local institutional decisionmaking. However, responses somewhat mirror the priority setting in the previous sections in that there is an agreed need to establish a common collection development focus, particularly, in making AES and C.E. materials more widely available and in coordinating with other possibly related efforts (especially for preservation purposes). Standards: Again, there was considerable variation among the participant responses to suggested actions relating to this topic, running the gambit from very specific suggestions for metadata standards to suggestions this could be a backburner issue. However, a few action areas did stand out: (1) Determine basic interoperability standards across all participating LGUs; (2) Establish common terminology and protocols ; (3) Determine if Google scanning projects are depositing those files in HathiTrust for preservation; and (4) Learn what [relevant] metadata practices have already been used. Discovery : process for the initiative. However, a number of suggestions clustered around these topics: (1) Determine best way to link all LGU resources in simplest and least expensive way; (2) Develop simple search capability to access all LGU ag-related materials; (3) Expose content to Google; (4) Investigate use of RDF/Linked open data for discovery of content from distributed systems; and (5) Determine if a subject-based discovery system is still relevant. Follow-on Actions : rite a group proposal to fund the development of shared data repository for ag-related materials grant or a larger proposal. It was also felt that the group needs to leverage its clout and national objectives and efficiencies to gain necessary funding to support such an initiative. NOTE: For more details see also the Cumulative Data from Workshop Report and PowerPoints located on the workshop on the Workshop website, as well as the following narrative responses received from several of the participating institutions.

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4 University of California, Davis Narrative Response We seek a structure which allows land-grant universities with agricultural programs flexibility to form sustainable initiatives or project-based partnerships that address and solve common needs. These partnerships may vary in composition and intent depending on the need. It is also critical that these partnerships and their projects/initiatives are easily discoverable by the land-grant university community, so that a communications infrastructure is essential. Potentially, there may be a need to modify the existing AgNIC and/or USAIN infrastructures, so that various partnerships among institutions may surface quickly and be known to a wider audience. A possible scenario for this flexible and nimble approach to projects or initiatives may be a decentralized approach to an agricultural information discovery tool as the first phase. A group of librarians and technologists from land-grant university institutions, whose deans for agricultural programs endorse this first effort, develop a proof of concept pilot. For example, leverage existing institutional repositories by identifying simple standardized metadata content which can be incorporated into the IR records of digital objects. Using this simple standard metadata content and OAI-PMH compliance, it is possible that Google and other Internet-based search engines will expose and present agricultural-related information found in land-grant universities as first page results. The assessment or evaluation regarding the success of retrieval and presentation of objects may dictate the next steps to defining the next levels and the sustainability quotient for an agricultural knowledge discovery system. When enough sustainable, scalable projects, operations, practices are in place, there may be a need for a governance structure (e.g. modification of AgNIC, USAIN, or something within APLU) to coordinate communications and to encourage development of other products or services which further the land-grant agricultural knowledge discovery syste m. Other Comments: [It is apparent] that there is a lot of good extension and other information from LGUs that could be channeled.. would be a first step. Is that something that could be done easily, cheaply, and right now as a prototype on which to build a grant-funded true-information super-portal, with specialty sites and links? There is a wealth of great extension material that is untapped by our Librarie web sites links, or our institutional repository. [We need to also think] about currency and relevance the ag people seem to care more about currency and less about historical preservation which librarians think about. One reason is that some of the older information is out-dated and in fact, could be harmful to the public. If we are talking about a public portal, then we should emphasize the current materials. A lot of the institutional repositories have agricultural inf meeting the needs of Extension so they do not participate]. Starting with something simple and doing it, while [keeping] our goals and purposes in mind seems a way to proceed. A simple point and click to the state/region and going straight to the information is great. Could that model be used for a prototype for the simple model suggested earlier? Also maybe having a point and click to other commodities.

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1 Land-Grant Agricultural Knowledge Discovery System Planning Priorities Responses Activity One (Summarized): What Can We Do Together? Participants were asked to prioritize the following categories and/or sub-categories and ideas using the following labels. In some cases additional comments were provided at the end of each section. (Note: You may notice some redundancies, but the decision was made to be as inclusive as possible) C = most critical to accomplish in 1 to 6 months E = easily accomplished in 1 to 6 months I = most important to accomplish beyond 6 months G = good idea to accomplish beyond 6 months B = put this on the back-burner Institutions include: University of Wyoming, Washington State University, Colorado State University ( 2 responses), University of California Riverside, NAL, University of Arizona (1 full and 1 partial response) and University of Florida C: 1 6 mos E: 1 6 mos I: 6 mos+ G: 6 m os+ Back burner Purpose 1) What do we want to accomplish? 8 1 2) Who is the audience? 8 1 3) What problem will this solve? 6 2 1 4) What are expected outcomes? 6 3 5) How will this project improve discoverability and access to ag materials? 7 2 6) How to measure success? 2 2 4 7) Is focus on historical ag resources? 3 2 1 2 8) Is focus on current ag resources? 6 1 1 9) Determine how this initiative links to AgNIC, VIVO, and others? 4 1 3 10) What are boundaries re: organizational resources, inclusiveness, and relevance [when an institution has several repositories] 5 1 2 COMMENTS: UWyoming: feels that digitization of historical ag materials is a longer term, retroactive project. CSU: This section needs to get mapped out, without a clear UF: In the case of historical vs. current, this seems like an institutional decision. We want to increase access to all, regardless. Arizona : The primary purpose of this initiative should be to provide easy access to previ ously inaccessible ag research and extension materials and data located throughout the LGU system using common protocols and standards to facilitate relevant search results and discovery of new conceptual and practical relationships. The first phase shoul d focus on current AES and Extension resources from digitization to database and interface development and accomplished through a collaboration among AES, Extension, Library and IT professionals. APPENDIX I

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2 Organizational Opportunities 1) Steering Group to identify needs and set goals 6 2 2) Working together with existing groups, i.e. AgNIC, USAIN, Rangelands West 2 2 1 3 3) Leverage work of others who have resolved issues of discovery, repository tools, metadata, appropriate content, etc. 1 2 2 2 1 4) Involvement in Google scanning project 1 2 2 3 5) Involvement in HathiTrust initiatives 1 4 1 2 6) Create a direction that leads sufficiently into the future so there is maximum flexibility: not building a single system but rather working on sharing existing metadata fields for harvesting and effective search capabilities 7 1 Comments: UWyoming : feels that #6 is one of the most critical points for this LGU endeavor. Google scanning and HathiTrust involvement that encompasses all LGU participants (not just Cal, BigTen, Cornell) would also reduce or remove cost and logistics barriers. UC R: There is significant of overlap in several of the sections. We should work t owards eliminating the overlap of concepts to make establishing goals and objectives and establishing priorities simpler and more manageable. Arizona : A Steering Group (possibly representing 5 6 institutions) needs to be established representing those inst itutions capable of taking a lead position in implementing this initiative. It should build on the preliminary concept papers and develop a complete requirements document for the technical aspects of the initiative, and to determine possible relationships with other potentially related efforts. A phased plan for implementation would likely be the most viable approach. Organizational Actions 1) Registry of repositories/organizations 5 2 1 2) Follow up workshop website/forum 3 2 1 2 3) Digitization clearinghouse blog/collaboration website 2 1 2 1 4) Develop list of institutional strengths 2 1 2 2 5) Develop list of institutional with ag material available and URL to repository 4 3 6) Develop a repository repository [list] to include all land grant community 3 3 1 7) Include AES and C.E. academics in future discussions to gain user input 2 1 1 1 2 8) Determine user needs, rather than just focusing on what institutions are producing 5 2 COMMENTS: UWyoming feels that the user community needs should drive the process.

4 COMMENTS: UWyoming feels it is good to check with other major initiatives as they might have digitized content already link to that content. UWyoming also feels that preservation plans MUST be included up front. CSU: Much of this involves decisions at the local level UF: Many of these that we placed on the back b urner appear to us to be local decisions. Arizona: #12 was actually a question mark (?) in the first column. Comments for UA were: If it is agreed to focus first on current AES and Extension materials and data, then most of these suggestions and questions are already addressed to a certain degree. Standards 1) Group could accelerate establishing methods/approaches to attaining technological compatibility 1 3 3 2) Establish common terminology and protocols 3 2 2 3) OAI PMH, RDF, Dublin Core compliance content and produce linked open data that is searchable from one location] 2 2 1 2 4) Open source software [commitment to] 3 1 3 5) Look at Greenstone as an option (may tie in with FAO and international community) 2 2 3 6) Shared standard for metadata for discoverability 2 1 2 2 7) Determine basic interoperability standards across all participating LGUs 5 1 1 8) Lobby for improved standardization of metadata elements 1 2 1 1 2 9) Encourage LGUs to use minimum metadata elements to improve OAI search results 1 2 1 1 2 10) Agreement on guidelines to define openness (standards for metadata, 508 compliance, etc.); level of disclosure to users, preservation standards, level of stewardship responsibility 1 2 2 2 11) Agreement on minimum set of content values as metadata to ensure consistent search results 1 2 1 3 12) Agreement on common set of metadata schemes to ensure cross institutional discoverability 2 2 2 13) Use common tagging of ag holdings to improve collaboration 1 3 1 2 14) Are there any lessons associated with what metadata practices have been used? 3 1 2 1 15) Determine if Google scanning projects are depositing those files in HathiTrust for 4 2 1

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5 preservation 16) What are the digital preservation and collaboration plans between campus IT and library IT departments? 1 1 2 1 2 17) Find out more about DuraCloud (storage) 1 1 1 3 18) Investigate use of Djakota viewer (good for providing magnified images 1 4 2 COMMENTS: is not descriptive enough. The output, however, should be XML. Metadata could also be normalized via METS/MODs. The group might consider adding a GeoTag field so the report/data shows on an actual schema. In response to #, we should also look into a shared regional/national DuraCloud inst5ance bet ween major Ag Instit utions. For #18, we need to make sure the Djakota viewer is set up to be seen in full screen (Flexpaper is another open source application which easily does this). CSU: Standards are important, but these topics will take lots of work to review. We should learn from other groups on what they have done and also other best practices. This group should focus on other areas rather than standards for now. Arizona : There has already been a good deal of work accomplished by a variety of groups on metadata standar ds and applications that promote sharing of metadata and resources so it should be fairly easy to determine a basic standard for this initiative. At the same time, if funding is made available, RDF and LOD technologies could be quickly assessed as options for improving discoverability. Discovery 1) Create discovery portal 3 3 1 1 2) Expose content to Google 4 2 1 1 3) Determine common interface for repository access 3 1 2 1 1 4) Develop simple search capability to access all LGU ag related materials 3 1 2 1 1 5) Investigate HathiTrust as resource to aggregate and facilitate discovery of digital ag content 1 2 1 2 2 6) Investigate use of RDF/Linked open data for discovery of content from distributed systems 1 2 4 1 7) Develop plan for integration into mainstream discovery tools 2 2 2 2 8) Work with HathiTrust to create engaging, flexible, researcher friendly user interface 1 4 3 9) Determine best way to link all LGU resources in simplest and least expensive way 5 2 1 10) Determine what link between LGUs will look like 1 2 3 1 1 11) Determine who will design the LGU link 2 2 2 1 2 12) Harvest ag extension publications from 2 1 3 1 1

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6 LGUS into an aggregated discovery tool using, for example, Blacklight or LibraryFind 13) Determine if a subject based discovery system is still relevant 5 1 1 1 14) Gather cross site searching capability requirements 2 1 3 1 1 15) Agree on controlled vocabulary for site browsing engine 3 3 2 16) Make sure individual efforts lead to interoperable systems, not necessarily one system 3 1 2 2 17) Look at SOLR indexing to search across institutions 2 1 1 2 2 COMMENTS: UWyoming feels that in response to #8, we should create an interface un ique to resources. As far as #17, UWyoming feels that SOLR is great, but you MUST establish your metadata scheme UP FRONT. If you change your metadata scheme post index everything. Arizona : (See previous comments, i.e The Steering Group, once established, should create a basic access to AES and Extension resources) Potential Follow on Activities 1) Develop a planning grant 2 4 1 2) Write a group proposal to fund digitization of ag related content (i.e. AES and C.E. publications) 2 3 1 1 3) Write a group proposal to fund the development of shared data repository for ag related materials 2 1 3 1 4) objectives and efficiencies to gain significant funding opportunities 1 2 2 1 1 5) APLU might offer opportunity for discussion at senior management level 2 2 2 COMMENTS: CSU: Do we need money to proceed? If so, then someone needs to work on a grant. If we can proceed UF: #2 and #3 could be NSF Arizona : It is imperative to continue to engage our deans and other officials who are in a position to lobby and obtain funds for developing the first phase of this effort. To do this will require an agreed upon proposal defining the scope and importance of the initiative.