United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport

UN/EDIFACT

Message Type : DMSTAT
Version : D
Release : 13A
Contr. Agency: UN
Revision : 2
Date : 2013-10-08
SOURCE: TBG16 Entry Point
CONTENTS
Data maintenance status report/query message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Data maintenance
status report/query message (DMSTAT) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
The Data maintenance status report/query message (DMSTAT) permits
the transfer of status for any Data Maintenance Request (DMR) action
among parties involved in the preparation, processing, assessment,
resolution and directory production processes. The message may also
be used to inquire as to the current status of a DMR.
1.2 Field of application
The Data maintenance status report/query message may be used for
both national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or industry.
1.3 Principles
The message permits the submission of a request for status and the
transmission of status(es) for any DMR action.
The message uses a hierarchical level structure to permit
flexibility in expanding the description opportunities for status
report or query types and data content.
One occurrence of a DMSTAT message may contain:
- status(es) for one or more DMRs,
- or request the status(es) for a DMR(s),
- or assign cross-reference numbers for individual DMRs,
- or send a secretarial status report.
However, only one function (e.g., either a status report, or a
query, or a notification of log numbers) shall be contained within a
single message occurrence.
The message may be exchanged at the regional or national level
between the DMR submitter and the secretariat that acts as the entry
point for DMR submissions to the submitter's technical assessment
group. It may also be exchanged at an international level among the
secretariats for the assessment function as well as those
participating in the production of the directories.
On a regional or national level the first status sent for a given
DMR will be from the entry point secretariat to the submitter
providing the entry point secretariats log number assigned to an
individual DMR. On an international level the first status sent for
a given DMR will be from the central secretariat to the submitting
region providing the UN Log Number assigned for an entry point log
number.
Where entry point assessment groups review DMRs submitted outside
their region or nation, the assessment groups will send a status
report to the central secretariat indicating the status assigned to
those DMRs. As an entry point assessment group or international
assessment group reports its status for a DMR, the secretariat will
include the reference of the assessment group status report from
which the status is being reported. Each time the central
secretariat receives a status report from a DMR entry point they
assign a central secretariat cross-reference to the report and send
the central secretariat report number back to the entry point's
secretariat. The central secretariat will assign the report number
for international assessment group status reports as well as
consolidated reports for international assessment and directory
production.
Prior to an international technical assessment or directory
production meeting the central secretariat will compile the received
statuses and generate a summary report of DMRs (using the report
function of DMSTAT) for inclusion in those meetings. The entry point
secretariats are to confirm the inclusion or removal of DMRs from
that entry point and, where necessary, confirm the status attributed
to their assessment group for DMRs issued from other entry points,
back to the central secretariat (using the status function of
DMSTAT).
Use of the default service characters is required and the
Interchange header shall specify character set level C.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment table
which indicates mandatory, conditional and repeating requirements.
4.1.1 Header section
Information to be provided in the Header section:
00010UNH, Message header
A service segment starting and uniquely identifying a message. The
message type code for the Data maintenance status report/query
message is DMSTAT.
Note: Data maintenance status report/query messages conforming to
this document must contain the following data in segment UNH,
composite S009:
Data element 0065 DMSTAT
0052 D
0054 13A
0051 UN
00020BGM, Beginning of message
A segment to indicate the beginning of the message and to transmit
type, number and function (report or query) of the message.
00030DTM, Date/time/period
A segment specifying the effective date of the status report or
query provided for all DMRs reported in the detail section. Date
information is to be provided in CCYYMMDD format.
00040 Segment group 1: PNA-COM
A group of segments providing information about the sender of the
report or query.
00050PNA, Party identification
A segment identifying the originator of the message, e.g., the
DMR submitter, entry point secretariat, central secretariat,
etc. One iteration must identify the sender's organization name
and assessment group identification.
00060COM, Communication contact
A segment identifying the communication number associated with
the party, e.g., email address, phone number, etc.
4.1.2 Detail section
Information to be provided in the Detail section:
00070 Segment group 2: HYN-RFF-SG3-SG4
A group of segments identifying the type of report or query being
conveyed, applicable log numbers, applicable cross referencing log
numbers, actual DMR status, and text comments associated with the
DMR status.
00080HYN, Hierarchy information
A segment used to relate individual iterations of the detail
section to a particular level in the status report or query.
A query type may either be an entry point query (e.g., an
inquiry from a submitter to the entry point secretariat) or a
DMR query (e.g., an inquiry initiated at any other point in the
activity model).
A report type may either be an entry point status (e.g.,
provided as status from the entry point) or a DMR status (e.g.,
DMR status provided at any point in the DMR process).
The notification of log number assignments is sent by entry
point and central secretariats to respond to the receipt of DMRs
or regional status reports.
00090RFF, Reference
A segment identifying the type of and specific log numbers
associated with the DMR or status report.
For each DMR status one occurrence of the segment shall be used
for the status log number associated with the DMR, within a
particular status report. This number will uniquely identify the
status provided at each point in the DMR life cycle.
Another occurrence, if required, may be used for the latest log
number assigned. The sequence of log number assignments shall be
the originator's internal control log number, entry point
assigned log number, central secretariat assigned log number,
and international assessment assigned log number.
One occurrence, if required, may be used to identify the number
to which the latest log number should be cross-referenced. For
example, the entry point log number will be cross-referenced to
the originator's internal control log number, the central
secretariat assigned log number will be cross-referenced to the
entry point log number, the central secretariat report number
will be cross-referenced to the entry point report number, etc.
00100 Segment group 3: STS-PNA-DTM-RFF-FTX
A group of segments providing status information for a DMR as
well as identifying who assigned the status, relevant date and
text comments when provided.
00110STS, Status
A segment identifying the status event and status code, as
required.
The status event may represent:
Entry point assessment of DMR feedback
Log number assignment
Entry point review
Consolidated DMR reporting
Confirmed DMR reporting
International assessment group reporting
Directory production report
Data structure tag assignment
The status code may represent regional or international
status associated with the DMR, to include:
Approved
Withdrawn
Rejected
Approval pending
Postponed
Replaced
The actual status provided shall be the highest or latest
status associated with the logical sequential progression of
the DMR through the approval process.
00120PNA, Party identification
A segment identifying the party assigning the status
associated with the DMR, e.g., the entry point secretariat,
central secretariat, an international assessment group, etc.
Identify the name of the organization that assigned the
status and/or region code.
00130DTM, Date/time/period
A segment specifying the effective date of the assignment of
a status log number to a specific DMR. Date information is to
be provided in CCYYMMDD format.
00140RFF, Reference
A segment identifying the actual structure tag assigned to a
structure when it is placed in the directory.
00150FTX, Free text
A segment specifying text information associated with the DMR
status. Specific information related to entry point comments,
international assessment comments, directory production
comments, augmented descriptions associated with the status,
etc., may be provided.
00160 Segment group 4: IRQ-RFF-PNA-DTM
A group of segments providing criteria for querying a DMR
tracking database for status information such as what type of
information is requested, who's status information, and a date
to begin including information.
00170IRQ, Information required
A segment to specify the status information being requested
as part of a query.
00180RFF, Reference
A segment identifying a DMR or report log number, specific to
a query, as a limiting factor.
00190PNA, Party identification
A segment identifying the name of the organization that the
requestor wishes to limit the query criteria to include. The
criteria may be for a single organization's DMRs and/or one
of the organizations that assign status to DMRs.
00200DTM, Date/time/period
A segment specifying the effective date that the query should
begin searching for the requested status information. Date
information is to be provided in CCYYMMDD format.
00210UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the control
reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
BGM Beginning of message
COM Communication contact
DTM Date/time/period
FTX Free text
HYN Hierarchy information
IRQ Information required
PNA Party identification
RFF Reference
STS Status
UNH Message header
UNT Message trailer