Summary of
FNCA2010 Workshop on
Safety Management System for Nuclear Facilities

Opening and Welcome

The workshop was opened by Dr Taswanda Taryo, Deputy Chairman of BATAN and FNCA Coordinator for Indonesia, who welcomed the participants and described the Indonesian experience with the safety of research reactors. The Multipurpose Reactor G.A. Siwabessy (called the RSG-GAS reactor) is the third research reactor and the safety record is good with no accidents.
Mr Basil Ellis, Project Leader for the lead country Australia, replied on behalf of ANSTO. He thanked Dr Taryo and the host country staff for making the workshop and peer review possible and thanked them for the preparation and administration. Mr Ellis welcomed the participants and noted that all countries were able to participate. He explained that this was the second workshop for the SMS project and the first peer review.

Workshop Introduction and FNCA and SMS project Context

Representatives from all participating countries were able to attend and were introduced to the workshop. The list of participants is given in Appendix 1.
Mr Hidetake Takahashi, from the NSRA, described the purpose and activities of the Forum for Nuclear Cooperation in Asia (FNCA) to the participants at the workshop. The FNCA is a Japan led cooperation framework for peaceful use of nuclear technology in Asia with ten participating countries and eleven projects. This Safety Management Systems for Nuclear Facilities project (SMS project) led by Australia began in 2009 and is planned to run until 2013.
Mr Ellis then described the SMS project background within the FNCA framework. It follows the previous successful Nuclear Safety Culture (NSC) project which developed the self assessment - peer review approach. The SMS project objectives are to identify key aspects of safety management systems for nuclear facilities, to develop self assessment and peer review methodologies for safety management, and by mutual agreement, to undertake peer reviews at designated institutes in project countries.
The inaugural SMS project workshop in Sydney discussed the key aspects of safety management systems and provided guidance on suitable SMS self assessment and peer review techniques. Subsequent to that workshop, Australia prepared an SMS self assessment tool which was refined by the project team. This self assessment tool will be applied by each participating organisation at their selected facility. The RSG-GAS reactor peer review will be the first in the project and will provide valuable experience to make future reviews more effective.
Mr Ellis then outlined the activities of the workshop. The agenda for the Workshop and Peer Review was changed slightly from the previously circulated revision 2. The final version, that reflects what happened, is given in Appendix 2.

Context for Nuclear Activities in Indonesia

Dr Khoirul Huda, Deputy Chairman BAPETEN, described the role of BAPETEN as the nuclear regulatory body in Indonesia. The basic law for nuclear energy utilization in Indonesia is Act no. 10/1997 which establishes the two independent agencies, BAPETEN and BATAN. BAPETEN performs its function through regulation, licensing, inspection and enforcement and there is a clear safety assessment and regulatory review process.

Dr Taryo described the role of BATAN as the National Nuclear Energy Agency in Indonesia. BATAN has the basic philosophy that safety and security are the first priority. It conducts activities in the field of research, development and the beneficial applications of nuclear energy. BATAN has several research centres including the operation of the RSG-GAS reactor.
When the FNCA SMS project was being developed, it was noted that the proposed work was in a similar area to the work by the Asian Nuclear Safety Network (ANSN) Topical Group on Safety Management of Research Reactors (SMRR). The FNCA Coordinators considered that there may be overlap but that this could be managed. To facilitate this, at the inaugural workshop in Sydney, the decision was made to invite an ANSN representative from the Host Country to each workshop.
Dr Setiyanto, who is on the ANSN Steering Committee for BATAN, gave a presentation on ANSN activities in Indonesia. The ANSN vision is to build regional capacity for nuclear safety infrastructure. Indonesia actively supports and participates in all of the ANSN activities. Also in relation to this, Dr Djoko Nugroho who is the SMS Project Leader for Indonesia and also involved in ANSN activities, gave feedback at the workshop conclusion. His opinion was that, in comparison with the ANSN work, the FNCA SMS peer review activity and tool was a strong activity.

Country Reports

Each participating country in the SMS project then gave a presentation describing their organisation, the nuclear facilities they had and an outline of the Safety Management System (SMS) in place. Japan's presentation was by two speakers, Mr Hidetake Takahashi and Mr Hiroshi Ide, who together described the Japan Materials Testing Reactor (JMTR) facility and gave a summary of safety and the self assessment. In addition to these reports, Dr Kazuyuki Demachi, from the University of Tokyo, gave a presentation on the Yayoi fast reactor at the University of Tokyo. The presentations were interesting and well received. They are listed in Appendix 3 and are available outside this report.

Development SMS Project Activities

To allow continual improvement through the SMS project, each workshop will review and change the activities and new activities will be added where appropriate. To promote the discussion, Mr Ellis gave a presentation on the lessons from the previous NSC project which had also evolved and developed new activities.
The self assessment process and tool was discussed. Because it is new and complex, the group felt that more explanation and guidance were needed and there was a later session in the workshop on this. Further guidance will be prepared before the next workshop. The tool covers all the SMS topics and while this is good, there may be benefit in selecting an important topic or topics as the focus for the next workshop. A knowledgeable speaker on the selected topic could be invited to help learning by the participants and the country reports could focus on the topic. This approach will be developed for the next workshop.
The group were interested in an assessment tool that gave a rating on the SMS topics, similar to Safety Performance Indicators. This would allow identifying the topics needing improvement and it would also allow monitoring progress and improvement each year. Mr Hoan Sung Jung gave feedback on the Korean experience in developing these and noted that is important to choose practical performance indicators. Mr Ellis agreed to investigate performance indicators. However, he cautioned that a country would get a misleading high self rating on topics unless they had good knowledge of the international best practices. The input on international best practices is provided by the peer review process.
In relation to the host country for the next workshop and peer review, Ms Zarina Masood offered for this to be in Malaysia and the group showed appreciation for this offer. It will be relayed to the FNCA Coordinators for their discussion.

Self Assessment and Peer Review process

Mr Ellis expanded on the topics in the self assessment tool and gave more explanation with difficult concepts such as integration. He presented the draft self assessment of the OPAL reactor as an example and the group reviewed and discussed this. Also the Japanese made the self assessment for the JMTR reactor available for viewing. The reports are examples for the other countries to help in preparing their own reports.
An aim for this workshop and the purpose of having all participants take part in the peer review was to give all countries an understanding of the process. This is particularly important at the start of the project. To help the understanding, Mr Ellis conducted a training exercise in which the participants practiced the peer review process on a section of the OPAL self assessment. This gave familiarity before the peer review of the RSG-GAS reactor which started the following day.

Workshop Summary and Conclusions

On the final day there was a brief review of the weeks activities. The early workshop presentations from Indonesia had provided good understanding of the context for the later peer review of the RSG-GAS reactor. The country reports were interesting. The scope and format for these will be changed in future to provide focus on key topics. A workshop aim was to discuss and improve knowledge of the self assessment tool and the peer review process and this was achieved. Future SMS project activities were discussed and the ideas will be developed before the next workshop.
A further workshop aim was to consider the host country for the next workshop and peer review. Malaysia has offered to host this in 2011 and this will be relayed to the FNCA Coordinators for discussion.

Program of
FNCA2010 Workshop on
Safety Management System for Nuclear Facilities