Edit This Favorite

Name:

Category:

Share:

YesNo, Keep Private

2014 Annual Meeting: Section Exhibition Information

1. SPACE
ASSIGNMENT

All applications for exhibit space at the American
Folklore Society 2014 Annual Meeting must be made on an official order form. You
will find your assigned space when you arrive at the exhibit room; contact
Lorraine Walsh Cashman at cashman.11@osu.edu if you need more information prior
to your arrival.

2. EXHIBIT INSTALLATION AND DISMANTLING

Exhibitors will have access to set up their
exhibits on Wednesday, November 5, from 2:00–7:00 pm. Exhibits will remain intact
until exhibit closing at 2:00 pm on Saturday, November 8. Teardown will be from
2:00-4:00 pm that day.

3. EXHIBIT LOCATION AND HOURS

All exhibits will be located in the Santa Fe
Convention Center.

Exhibit room hours will be Thursday and Friday, November
6-7, from 9:00 am-12:00 pm and 1:00-6:00 pm; and Saturday, November 8, from
9:00 am-2:00 pm. We will lock the exhibit room between 12:00 and 1:00 pm on November
6-7 so that exhibitors can have lunch.

4.
AMENITIES AND SUPPORTING ACTIVITIES

In order to increase traffic to the exhibit room,
we will schedule other activities in the room, such as complimentary morning
and afternoon beverage service each day for exhibitors and attendees. All exhibitors will also receive a
complimentary listing in the annual meeting program book. Additionally, no
sessions will be scheduled 1:15­–3:00 pm Thursday through Saturday, and 5:00-6:00
pm Thursday, to allow meeting participants time for informal networking and
visits to the exhibit room.

5. SPACES
AND SIGNS

All spaces will be limited to draped tables with
two chairs per table. Tables are 30" widex 6' long.

6. MUSIC
AND VIDEOS

You may show videos in the exhibit room, but the
sound must not interfere with other exhibitors.
You may not play music in the exhibit room.

7. HOTEL
RESERVATIONS AND SHIPPING

Hotel and shuttle reservation information will be
posted on the AFS annual meeting page in early June; see https://afsnet.site-ym.com/?2014AM2.
We recommend that you book your hotel rooms as soon as possible, since the
conference block tends to sell out.

The Santa Fe Convention Center will not store
boxes. Instead, you will have to arrange storage and delivery with Pak Mail
Santa Fe. Pack Mail will receive your shipment, hold it as necessary, then
deliver your boxes to the exhibit room Wednesday, November 5; likewise, they
will pick up your returning shipment on Saturday, November 8. Contact:

Exhibitors assume the entire responsibility and
liability for losses, damage and claims arriving out of injury or damage to
exhibitor's displays, equipment, and other property brought upon the premises
of the Santa Fe Convention Center, and shall indemnify and hold harmless the
AFS, the Santa Fe Convention Center, their agents, subcontractors, servants,
and employees from any and all such losses, damages, and claims.

The AFS and the Santa Fe Convention Center will
make a reasonable effort to protect the exhibit area; however, it is the
exhibitor’s responsibility to obtain insurance and to secure materials. The AFS
and the Santa Fe Convention Center do not guarantee or protect exhibitors
against loss or damage of any kind.

9. SANTA FE, NM TAX COMPLIANCE

These complimentary exhibit tables are only for
the purpose of display or to provide free services. For 2014, they may not be
used for any monetary transactions.

The
receipts of all sales, donations, and/or exchange of services for revenue in
Santa Fe are subject to gross receipt tax of 8.1875%. In order to avoid this
expense, you should not run any fund-raiser at this year's annual meeting. If
you do collect funds of any kind, you will have to provide itemized
documentation of your gross revenue to AFS within two weeks of the annual
meeting; the 8.1875% tax on the total revenue will be deducted from your
section balance.