Subject: Resolution
authorizing execution of an agreement with TLC Diversified, Inc. for the Water
Reclamation Facility (WRF) expansion construction at the Turnpike WRF

Staff
Recommendation:

Staff
recommends approval of the resolution authorizing execution of an agreement
with TLC Diversified, Inc. for expansion construction at the Turnpike WRF for $1,398,400.00.

Analysis:

The project involves
onsite improvements to the Turnpike Water Reclamation Facility (WRF) necessary
to deliver enhanced wastewater treatment services to customers in the southern service
area of the City. The project generally involves the construction of a new
four-pump headworks lift station.

In a sewage
treatment facility, the headworks is the point at which the influent or raw
sewage enters the facility. The treatment process uses gravity flow with the
influent flowing from a high level to lower levels as it moves through each
treatment process. This requires the raw sewage to begin the treatment process
at a higher elevation than the final discharge point.

At the Turnpike
facility the influent must be lifted approximately 20-22 feet above ground
level. Currently, this ‘lift’ is accomplished by the lift stations up-stream
from the head works. This method is not efficient because it relies upon the
individual lift station pumping capacity to provide that initial lift; if more
than one lift station is pumping at the same time, the lift station pumps work
against each other. This reduces the capacity of each of the lift stations.
The Turnpike facility was designed this way with the intention of adding a head
works lift station later. At the time, the Turnpike facility had relatively
low flow, and this was an adequate method of providing the lift without the
expense of a dedicated pump station. The flows into the plant have increased
over time, and this improvement is necessary to handle current flow rates as
well as increasing the capacity of the Turnpike facility

Adding the head
works lift station is key to the overall capacity improvements at the Turnpike facility.
This improvement was permitted as part of the most recent operating permit
renewal for the Turnpike facility. This project will allow the facility to be
rerated from 3.0 Million Gallons per Day (MGD) facility to 4.5 MGD. Construction
of this lift station will reduce the load currently placed on the other lift
stations and will provide additional capacity to all lift stations in the
collection system south of US-27. Improvements to the existing lift stations
can be postponed because of the reduced load.

Procurement
Information:

On
April 6, 2009, the Purchasing Division issued Invitation to Bid number 90251.
This bid contained two parts, Part A and Part B. Part A involved improvements
to the Turnpike WRF and was awarded to TLC Diversified by the Commission on May
26, 2009 by authorizing resolution 8461. Part B was the construction of a four-pump
head works lift station at the Turnpike facility.

On
May 26, 2009 only Part A was awarded to TLC Diversified by commission by
authorizing resolution 8461. There was not sufficient funding for Part B at
that time. Since then there have been significant savings on several
Environmental Services construction projects through lower than estimated bids.
These savings have provided the funds necessary to complete Part B – Head works
Lift Station Construction.

Staff
recommends award of Part B of the original ITB 90251 to TLC Diversified, Inc. based
on the bid they originally submitted. The contractor has confirmed in writing,
and by execution of the agreement, they will perform the work based on their bid
submitted on May 7, 2009. The contractor is currently mobilized on site for
construction of Part A.

SUMMARY OF BIDS

BIDDER NAME

LOCATION

AMOUNT

Responsive & Responsible

TLC Diversified, Inc.

Palmetto, FL

$1,398,400.00

YES

Wright Construction Group, Inc.

Fort Myers, FL

$1,503,815.00

YES

Options:

1.
Approve execution of the agreement with TLC Diversified, Inc. or

2.
Such alternative action as the Commission may deem appropriate.

Fiscal
Impact:

This
project will be funded from available 2007 Bond Funds, $497,513 which will be
rolled from fiscal year 2008-09 and reallocated to allow for this project. A
budget adjustment will be necessary to appropriate the remaining funds from
available Impact Fees $902,487.

Submission
Date and Time: 11/19/2009 4:46 PM____

Department:Water_________________

Prepared
by: Terry Pollard_________

Attachments:
Yes __X__ No ______

Advertised __X__ Not
Required _______

Dates: April 5, 2009____________

Attorney Review : Yes___ No ____

_________________________________

Revised 6/10/04

Reviewed
by: Dept. Head ________

Finance Dept. _______JB_________

Deputy C.M. ___________________

Submitted
by:

City
Manager ___________________

Account No. 044-4099-535-6310___

Project No. 440006____________

WF No. ____WF0633033/1_______

Budget ____$1,400,000.00_______

Available _ _ $1,400,000.00_______

RESOLUTION
NO._______________

A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT WITH TLC
DIVERSIFIED, INC. TO
PERFORM HEADWORKS LIFT STATION CONSTRUCTION SERVICES AT THE WRF AT 1600 CR 470;
AND PROVIDING AN EFFECTIVE DATE.

BE
IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby
authorized to execute an agreement with TLC DIVERSIFIED, INC. whose address is 2719 17th Street E., Palmetto, Florida for Water
Reclamation Facility Expansion construction services under Invitation for Bid
90251.

THAT this resolution
shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of
Leesburg, Florida, at a regular meeting held the _23rd_ day of _November__
2009.