·Describe the information to be collected, why
the information is being collected, the intended use of the information and
with whom the information will be shared.

The Integrated Disability Management System (IDMS) is a Social Security
Administration (SSA) certified and accredited General Support System consisting
of several sub-systems. IDMS uses
as its master file the Disability Control File System (DCFS), which is the
master repository containing the permanent adjudication history for all SSA’s
Title II (Retirement, Survivors, Disability Insurance) and Title XVI
(Supplemental Security Income) programs’ disability claims, including denied,
terminated and active claims. Essentially
IDMS is the project name for the DCFS (DCFS being the previous name for the
project); thus, they are one and the same.

DCFS contains disability decision
data beginning with the Initial Claim decision and continuing throughout the
life of the claim. It contains Title II
and Title XVI earnings history and is the official repository for Title II
earnings verification data and Trial Work Period data. The DCFS is also the repository for
Continuing Disability Review (CDR) and Ticket to Work data and is used to
control Medical and Work CDRs, Ticket (eligibility, use, assignment and
termination), as well as tracking Expedited Reinstatement claims processed. It is also used to control Employment Network
payments for the Ticket to Work program. DCFS controls the CDR Enforcement
Operation that produces alerts when disabled beneficiaries return to work.The DCFS is
integrated and used by other systems such the Master Earnings File and the Debt
Management System.

We generally disclose this information only as necessary to pay benefits
to claimants, make payments to entities contracted by SSA to provide services to
Title II and Title XVI disabled beneficiaries, or as authorized by Federal
law. IDMS is not accessible to members of the public.

·Describe
the administrative and technological controls that are in place or that are
planned to secure the information being collected.

IDMS has undergone authentication
and security risk analyses. The latter
includes an evaluation of security and audit controls proven to be effective in
protecting the information collected, stored, processed, and transmitted by our
information systems. These include
technical, management, and operational controls that permit access to those
users who have an official “need to know.” Audit mechanisms are in place to record sensitive transactions as an
additional measure to protect information from unauthorized disclosure or
modification.

We protect the information in the
IDMS by requiring employees who are authorized to access the information system
to use a unique Personal Identification Number. In
addition, we store the computerized records in secure areas that are accessible
to those employees who require
the information to perform their official duties. Furthermore, all of our employees who have
access to our information systems that maintain personal information must sign
a sanction document annually that acknowledges penalties for unauthorized
access to, or disclosure of, such information.

·Describe the impact on individuals’ privacy
rights.

Are individuals afforded an opportunity to
decline to provide information?

We collect information only where we have specific
legal authority to do so in order to administer our responsibilities under the
Social Security Act. When we collect personal information from
individuals, we advise them of our legal authority for requesting the information,
the purposes for which we will use and disclose the information, and the
consequences of their not providing any or all of the requested
information. The individuals can then
make informed decisions as to whether or not they should provide the information.

Are individuals afforded an opportunity to
consent to only particular uses of the information?

When we collect information from individuals,
we advise them of the purposes for which we will use the information. We
further advise them that we will disclose this information without their prior
written consent only when we have specific legal authority to do so

(e.g., the Privacy Act).

·Does the collection of this information
require a new system of records under the Privacy Act (5 U.S.C. § 552a) or an
alteration to an existing system of records?

IDMS does not require a new Privacy Act system of records or an
alteration to an existing system of records. IDMS uses information that is collected and maintained for
purposes related to other business processes for which there are currently
Privacy Act systems of records in existence. For example, benefit
eligibility and payment data in IDMS are covered by systems of records, such as
the National Disability Determination
Services (60-0044); Completed
Disability Record-Continuing Disability Determinations (60-0050); Master Beneficiary Record (60-0090); Supplemental Security Income Record and
Special Veterans Benefits (60-0103); and eWork System (60-0330).

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The Social Security Administration (SSA) website contains links to websites not affiliated with the United States government. These may include State and Local governmental agencies, international agencies, and private entities.

SSA cannot attest to the accuracy of information provided by such websites. If we provide a link to such a website, this does not constitute an endorsement by SSA or any of its employees of the information or products presented on the non-SSA website.

Also, such websites are not within our control and may not follow the same privacy, security or accessibility policies. Once you visit such a website, you are subject to the policies of that site.