2017 AGM APRIL 5th 7:30 PM @Capri

Notice is hereby given that the Annual General Meeting of the Montreal Irish Rugby Football Club will be held on Wednesday, April 5th 2017, at 7:30 PM at Brasserie Capri, 2172 St Patrick Street, Montréal, QC H3K 1B1, in order to conduct the following business:

To receive and confirm minutes of the previous general meeting.

To receive the Annual Reports from the Executive Committee for 2016.

To ratify the appointment of persons accepted as members of the Club during 2016.

NB: In order for individuals to be eligible vote on the above items, dues must be paid in full prior to commencement of the meeting. Only members paid in full are eligible to be elected to the executive committee.

As a follow up to Helene’s email about the AGM – Wed. 15th March, 7.30pm at the Capri – here are the open positions on the board for 2017. (In each case, duties listed are not an exhaustive list.) We’re very excited to have some fresh new faces and ideas on the board, so don’t be shy – if you feel you have something to contribute to your club, then get involved! You can also put yourself forward for any of the positions that currently have someone in place (Treasurer, Secretary, VP Social, VP Grounds, VP Media & Marketing)

President: overseeing smooth running of club activities; putting in place a plan for the development of the club and ensuring it is implemented by board members and sub-committees.

VP Executive: supporting the President and board members in organisation of club activities, implementation of development plan and execution of tasks.

VP Women: coordinating and facilitating registration for members; liaising with Rugby Quebec on registration, league structure, scheduling, etc.; collaborating with opposing teams to organise and confirm logistics for games – referees, rides, fields etc.; working with the coaching staff where necessary to develop/implement training plans for the year (including off-season); ensure equipment and materials are available to run programs; attend Rugby Quebec meetings where necessary.

VP Men: same as VP women.VP Youth Development: attend FRQ meetings for Minis and Juniors (U6, U8, U10, U12, U14, U16 and U18) and speak on behalf of the MIRFC; organize and coordinate attendance and participation in events for the promotion of rugby development, i.e. information sessions, rugby clinics in elementary and secondary schools, jamborees, tournaments, etc.; assure proper equipments and materials—including information material—are made available to properly run programs; coordinate volunteer participation by Club members; communicate information between Club members, participants, parents, and partners, to ensure rugby development (by prioritizing age groups other than the senior rugby program); disseminate the sport, look into creating programs that could answer different needs in targeted schools.VP Clubhouse: scheduling any activities at Ste-Julie and making sure there are no conflicts, ensuring that there is someone to open the clubhouse/work the bar, coordinating with the exec committee to make sure beer/food orders are taken care of in preparation for activities, making sure set-up/clean-up is taken care of on game days, coordinating with VP Grounds to make sure all facilities are up to scratch.Club Captain: this role is really to lead by example and be the voice of the players to the board and vice-versa; create a positive club culture – encouraging volunteers, helping to coach players on and off the field, assisting the VP Men and Women in helping players with registration, liaising with Rugby Quebec, encouraging players to get involved in social activities, welcoming new members, visiting teams, referees, etc.

Sponsorship and Fundraising Manager: (NEW POSITION) you would manage existing sponsor/advertiser relations; source and approach new potential sponsors; work closely with the treasurer to monitor income vs. expenditure; work closely with the VP Social to conceive and execute regular fundraising events and activities.

Volunteers: given that this is our 60th year, we are also looking for individuals with event-planning and fundraising experience to step forward and help us in funding the many activities that will be going ahead this year.

Note: don’t be put off by the responsibilities/tasks listed – we encourage board members to recruit a team of fellow club members that can help them deliver on their tasks.

If you are interested in any of these positions, please don’t hesitate to reply to this email or speak to me or a current member of the board.