Hiring Manager's Guide

Welcome to ApplicantStack™! ApplicantStack is an easy to
use and affordable Applicant Tracking System designed for any size
organization. We are proud to say that our customers can log on and
get started using the product in their first sitting. The Hiring
Manager’s Guide will take you through the core features and
benefits of ApplicantStack™ and illustrate how they can be
used during the hiring process.

As a hiring manager in the ApplicantStack™ Product, your
company or recruiting firm wants you to be able to access candidate
information, document information regarding the candidate, and move
the candidate through the hiring workflow process.

Login

The administrator of ApplicantStack™ sets up users in the
system. Users, depending on their configuration of the system, will
receive log in information either from the administrator directly
or via an automatic email.

The email will provide the website URL, username and
password.

By selecting the URL from the email, you will be presented with
the login screen and prompted to enter the username and password
information:

It is likely that the administrator has set up the system to
prompt you to change your password the first time that you login to
the system. In that case, you are presented with the following
screen to change your password:

Select submit and you will be brought to the home page.

Home Page

The home page is command central allowing you to view
activities, navigate the system, and perform certain tasks directly
from the navigation menu.

Activity Summary displays new emails or account
notifications.

The Pipeline Summary displays jobs, number of
candidates, and candidate status.

1.) Any Job where you are indicated as a Hiring Manager will
display under the Job column. By selecting the Job Name link, you
are brought to the Job Tab and the Job Summary page.

2.) Under the Manager Review column, the number
of Candidates that have been submitted to you to review will
display. Click on the underlined number and you will be
brought to the Candidate tab and the Candidates will display.
Clicking any of the columns will also bring you to the Candidate
tab, with the correct filter (status) applied.

3.) Selecting the Total Active link will also
be bring you to the Candidate tab, where all candidates associated
with all jobs (where you are the Hiring Manager) will display.

Candidate Tab

The Candidate Tab provides a complete view of
all the Candidates that you, as a Hiring Manager, have access to.
This candidate list will include any candidate that is associated
with job(s) in the system where you are indicated as the Hiring
Manager and they are in a stage where you are the owner.

#Candidate List Columns The available fields provide a quick
view of candidate information. Click each column name to sort by
that field.

The default list of columns is as follows:

Name: Name of the candidate. It also contains
the city and state of the candidate.

R: This stands for Resume. You can hover over
the icon and if they have submitted a resume, a preview will be
generated for you.

Job: The name of the job and job id that the
candidate applied for.

Source: Where the candidate heard about the
job from.

Rating: Rating that is assigned based on
qualifications of the candidate.

Disposition: Items can be assigned designating
whether the candidate has insufficient experience, insufficient
education, or poor interview performance among many others.

Created: Date candidate was created in the
system.

Last Modified: Last date that the candidate
had their record modified.

Score: Score candidate received based on their
answers to a questionnaire(s). If no score is calculated then N/A
will appear. If the candidate has been indicated as a Knockout, KO
will appear.

Stage: The current stage that the candidate
occupies.

Actions: From here you can open the candidate
detail record.

Source and Rating are standard application
fields, but your organization may have additional application
fields configured. In that case, those additional fields may also
display on this grid.

Candidate List Navigation
Menu

From the Candidate Tab, you are able to perform many actions by
selecting a single candidate, or multiple candidates, and then an
item on the Navigation Menu.

Most important to your work with Candidates is the ability to
Add Note and Set field
values.

To Add a Note to a Candidate’s record, first select the
Candidate from the list and click Add Note from
the Navigation Menu. You will be presented with a
pop-up to enter information:

To set values for Candidate fields, you again select the
Candidate from the list and choose the Field from the Navigation
Menu that you want to change or value. In this example, the
Candidate Rating is being changed:

In your system you may have different (or additional) fields
that can be valued or edited by you.

Reviewing Candidates

To view the candidate’s details, select the
candidate’s underlined name, to access the Candidate Summary
and Tabs:

Here you have access to all candidate information; resume,
answers to any questionnaires, feedback, workflow, tasks and the
history of the candidate, in the ApplicantStack system.

When you have completed your review of the candidate, you are
able to select a Candidate Action. These action
buttons will vary depending on your company’s configuration,
but prompt you to send the Candidate to the next step in the
process.

When you select the desired action button, the candidate will
move to the next corresponding stage.

Getting Help
via the ApplicantStack Help Portal

If you need additional information about any of the
ApplicantStack functionalities, it is quick and easy.