Jim Hammer and Jennie from DPH Custom Pins gave a presentation of their product
line and deals for Districts.Their
web site is www.dphcustompins.com.

Motion to approve the meeting minutes of 11 April 2015 was made by District 17.Second by District 9.Motion
passed.

Motion to approve the finance report dated 17 October 2015 was made by District
30.Second by District 13.Motion passed.Report
attached.

OLD BUSINESS

Umpire Recommendation Procedure.
After discussion it was agreed to hold off taking action until further
guidelines are handed down from headquarters.

NEW BUSINESS

Motion to approve a by-law change to make the terms of office for the State
Coordinator and Section Coordinators four years instead of three years was made
by District 13. Second by District 26.Motion passed.

GOOD OF THE ORDER

1.Tournament issues:

a.
Inconsistent enforcement of three adults in the dugout by allowing a scorekeeper
to also be in the dugout.The rules
allow for only three adults in the dugout.A scorekeeper that is in addition to the three coaches must be outside of
the dugout and there can be no communication between the coaches and the
scorekeeper.Violation can result
in manager suspension.It was
strongly suggested that if a team wished to keep their own book it be kept in
the dugout by one of the coaches.

b.
A concern was raised that it was inappropriate for state tournament hosts to
solicit ads from districts for their program book.

c.
District 11 requested approval from the state association for state tournament
hosts to use a portable mound.
Little League has approved their use and East Region told them to seek state
approval.Motion to approve was
made by District 5.Second by
District 26.A decision was not
able to be determined by a voice vote so a vote was taken by a show of hands.The vote count was 9 in favor, 9 opposed and 2 abstentions.State Coordinator gave the tie breaking vote in favor and the motion
passed.

d.
Compliance with the tournament rule for 12 players on all affidavits was
discussed.DAs are to use due
diligence with reasons for approving any affidavits with less than 12 players.

e.
Tournament names – Little League tournaments are to be identified by their
proper titles (Little League or Major League, Junior League, Senior League, Big
League, 9 & 10 Year Old and 10 & 11 Year Old) and not alternative titles such as
12u, 14u, 16u, etc.

f.
Background checks – the state mandated background checks for volunteers, PA
State Police criminal check and DHS Child Abuse checks are now free for
volunteers.Also, the Volunteer
Application has been changed to add wording:
IF YOU LIVE IN A STATE THAT REQUIRES A SEPARATE BACKGROUND CHECK BY LAW, PLEASE
ATTACH A COPY OF THAT STATE’S BACKGROUND CHECK. FOR MORE INFORMATION ON STATE
LAWS, VISIT OUR WEBSITE.
The question as to whether having the state checks will suffice and leagues will
not have to do further checks will be checked on by Don.

g.
The election procedure for state coordinator in the by-laws needs updated as it
does not conform to our current meeting schedule.Motion by District 12 to change the wording to hold the election at the
October meeting with the term of office beginning November 1.Second by District 18.
Motion passed.A formal change
proposal will be drafted for approval at the April 2016 meeting.

h.
All charter renewals can only be processed on line.The charter tool kits will be mailed out.

EAST REGION REPORT
– Don reported the following:

·
The fall DA clinic will be held Saturday, November 21st, and is
shortened to one day.The East
Region Advisory Board meeting will be held Friday, November 20th,
with the clinic dinner held Friday evening.

·
The Mini-Congress Round Table session will be held March 4th to 6th,
2016 at the Double Tree Downtown, Philadelphia.

·
Little League is completing an on line system with all league boundary maps.There are a few maps from PA leagues that are needed.Don will contact the DAs of those leagues.

·
Umpire referrals with resumes need to be submitted to him by November 1st.

·
Resumes are currently being accepted at East Region of applicants for the
Assistant Director position vacated by Patrick Holden.

·
On behalf of Liz Brown, Marketing, information and literature on purchasing
uniforms from Russell Athletics was distributed.

CLOSING COMMENTS

Motion by District 12 to suspend dues for 2016.Second by District 30.
Motion passed.

Bill reviewed state tournament section assignments for 2016:

Tournament

Baseball

Softball

9 & 10 Year Old

Section 1

Section 8

10 & 11 Year Old

Section 4

Section 7

Little League

Section 2

Section 5

Intermediate 50/70

Section 3

Junior League

Section 1 – Cranberry

Section 3 – Berwick

Senior League

Section 1 – DuBois

Section 6

Next meeting date is scheduled for 9 April 2016, 12:00 pm.Location to be announced.

Motion to adjourn was made by District 30.Second by District 26.
Motion passed.Meeting adjourned at
2:10 p.m.