Vice President - Head of Event Logistics - Chicago

Cause Areas

When

Sun Apr 15, 2018 - Wed May 01, 2019

Where

Chicago Metro AreaChicago, IL60614

About

ROLE TITLE AND RESPONSIBILITIES

The chapter city Vice President, along with a committee of their peers, is responsible to implement 3 successful live events over the course of one year to bring funny women together in order to empower, connect, and advocate for them.

SKILL SETS REQUIRED

Self motivated

Able to motivate and inspire others

Queen/King of getting sh*t done

Goal Setter and Achiever

Independent

Organized

Expert in google drive

Ability to delegate

Chief Operating Officer of the group

Chief Document/Data officer of the group

Great people skills

Ability to hold others accountable in a kind but firm way

GENERAL OVERVIEW

Responsible for maintaining an accountable committee of passionate volunteers while implementing timelines for 3 key events

Responsible for checking in with assigned tasks of committee weekly

Prepares and sends out weekly agendas to committee 48 hrs prior to in person meetings

Delegates as needed

Takes on a variety of tasks to support the president or fill in for roles who are slacking

Helps recruit replacement volunteers for the next year’s committee

TIME COMMITMENTS & SCHEDULE

This volunteer role consistently contributes 10 hrs per week of volunteer time. This number of hours may fluctuate and be higher the week prior to the live event.

2 hrs per week "in person" weekly meetings with your committee

Fill in for chapter president on weekly national virtual calls as needed/available

Help execute 3 successful events in tandem with headquarters utilizing all Women In Comedy documents, timelines, and assignments.

Setup and complete any necessary legal filings for your city’s chapter to operate

File all annual financial reports and send reports to info@womenincomedy.org

Ensure that no cash exchanges for donations are handled on behalf of WICO and/or committee members. Utilize the paypal link on our website ONLY for all payments.

Ensure that all donations - whether cash or in kind receive records, receipts, and thank yous.

DAILY DUTIES

Answer and respond to phone calls, emails, and more from headquarters, volunteers, venues etc. (any communications to you in correlation with Women In Comedy) within 24 hrs . Schedule a time daily for one hour to check voicemails and emails and respond.

Check your Women In Comedy timelines, documents, and assignments daily for the upcoming event you are working on and complete any necessary tasks.

Check in with committee members who have deadlines/required tasks to ensure their completion.

Track and document all necessary paperwork for successful completion of events.

In partnership with the head of sponsorships - track and document all donations received as they come in.

WEEKLY DUTIES

Required to attend in person weekly meetings with committee

Prepare and send out weekly agendas to committee 48 hrs prior to in person meetings

Check in with and hold committee members responsible for assigned tasks weekly

Document absences, tardies, and uncompleted tasks and communicate with the head of volunteers as/when new roles require filling.

Oversee, manage, and execute duties assigned by the Chapter President.

Attend virtual meetings/trainings and other necessary items with headquarters as needed.

Input weekly updates to agenda no later than 2 hours prior to weekly meetings