Privacy Policy

Last updated on 8 September 2015

This privacy policy (the “policy”) tells you how the African Institute for Mathematical Sciences Next Einstein Initiative (AIMS-NEI) uses personal information on its website, nexteinstein.org, and our practices regarding collection, disclosure, processing, sharing and storage of the information you provide via this website, or through other features, applications, emails, content, downloads, products or services (collectively, the “site”) operated by AIMS-NEI.

By using the site, you are accepting the practices described in this policy and the related Terms of Use. These practices may change, but any changes will be posted and will only apply to activities and information on a going forward, not retroactive basis. You are encouraged to review the policy whenever you visit the site, to ensure your understanding of how the personal information you provide will be used.

Note: Privacy practices set forth in this policy are for this site only. If you link to other web sites, please review their privacy policies.

Scope
This policy includes any separate privacy notices posted on the site that may provide more detail regarding personal information we collect, our information needs and choices you may have regarding our use of that information.

If you sign up for a special feature of the site, you may be asked to expressly consent to special terms. For example, by checking a box or clicking a button marked, “I agree,” this separate agreement supplements or amends this policy, but only regarding matters governed by such separate agreement.

If you are located outside South Africa, please note any personal information collected through this site may be transferred to South Africa and other countries with different levels of protection than the data protection laws in your home country. Your use of this site and submission of personal information therefore constitutes your consent to the transfer of your personal information outside your home country.

Collection of information
We receive personal information shared through the online newsletter submission and other forms as needed. Except when expressly stated herein, or unless you give us permission to use it in another manner, the information you provide is only used to fulfill your specific request. Personal information we collect may include an individual’s name, address, e-mail address and/or phone number. We may also collect a user name, password and other registration information.

We may also collect statistical information to help understand how people are using the site. This information is not associated with any specific individual, and no attempt is made to profile individuals using the site. AIMS-NEI may analyze server logs for statistical purposes, and does not use this information to personally identify users. AIMS-NEI may employ Google Analytics to analyze how visitors utilize the site.

Disclosure of information

Disclosure to Third Parties
At times, AIMS-NEI may make certain personal information available to strategic partners or service providers we work with, or who help us operate the site. We do not share personal information with third parties for marketing purposes.

Others
It may be necessary by law, legal process, litigation and/or requests from public and governmental authorities in or outside your country of residence for AIMS NEI to disclose your personal information. We may also disclose information if we determine, for purposes of national security, law enforcement or other issues of public importance, disclosure is necessary or appropriate.

We may also disclose personal information to government agencies or third parties if we determine disclosure is necessary to protect our operations or users, enforce our terms and conditions or assist in fraud prevention, detection or investigation.

Cookies and Other Technologies
The site may use cookies and tracking technologies, depending on the features offered. Cookies and tracking technologies are useful for gathering information such as browser type and operating system, the number of visitors to the site and how visitors use the site. Cookies can also help customize the site for visitors. Information provided via application forms cannot be collected via cookies and other tracking technologies. However, if you have previously provided personal information, cookies may be tied to such information. Aggregate cookies and tracking information may be shared with third parties.

You can configure your web browser to refuse cookies or notify you when websites attempt to send you cookies. You can also check your hard drive for cookies and delete them from your computer. Please note, if you turn off cookies, the site may not work as intended or lose some functionality.

It is currently not our policy to collect, or permit third parties to collect “targeted” cookies (persistent identifiers tracking users across different sites and services) for the purpose of advertising. Additionally, we do not currently respond to “Do Not Track (DNT)” browser signals.

Commitment to data security
We maintain reasonable administrative, physical and technological measures to protect the confidentiality, integrity and security of personal information you submit through this site. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to personal information. All emails and newsletters from the site allow you to opt out of further mailings.

Access
You have the right to access your personal information stored with us to ensure it is accurate, complete and current. Upon request, we will grant you access, except where the burden or expense of providing access would be disproportionate to the privacy risks, or where the rights of other persons would be violated. Additionally, we will take reasonable steps to correct, amend or delete information you can independently demonstrate is inaccurate or incomplete.

You may withdraw your consent to the collection, use and transfer of your personal information. However, please note, by withdrawing your consent, continuing to provide certain services may be impossible.

Storage
We retain personal information collected under this policy for as long as there is a business need, in accordance with applicable record retention policies and a range of legal and regulatory record-keeping requirements.

Privacy contact information
If you have any questions, concerns or comments about our privacy policy, you may contact us using the information below: