Recorded Documents Requirements

Recording Requirements/ How to Prevent Rejected DocumentsHelp prevent delays when recording your documents by following these guidelines:

Fees Are Correct Recording fees are statutorily established. Check Recording Department Fees for more information. Documents received with insufficient fees will be returned.

Quality of Document is Good and Text is ReadablePlease remember that bad originals produce poor public records. Documents that are illegible to begin with will be marked with a Clerk’s note and recorded as received.

State Documentary Fees are Included Any document that transfers title with consideration exceeding $500.00 will be assessed a state documentary fee of 1 cent per $100.00.

Deeds Contain a Valid Grantee AddressColorado law (CRS 38-35-109(2)) requires that all deeds include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the accuracy and completeness of such addresses before recording a deed.

Sufficient Margins are Provided Colorado law (CRS 30-10-406(3)(a)) requires that all documents have a top and bottom margin of at least one inch and a left and right margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards.

Check your ChecksMake checks payable to "Weld County Clerk and Recorder" or "WCCR". Make sure checks are signed.

Instructions for Order of Recording are Included Please send documents together in the order you would like them recorded.

Provide a Return AddressA complete and accurate return address (to whom the original document should be returned after recording) should be clearly marked on the each document. No return envelope is required but is appreciated.

Submit Documents to the Correct CountySometimes documents intended for recording in one county are sent to another county by mistake. Please be aware that we do not reject these documents nor will we refund any recording fees. Please make sure you are recording your document in the appropriate county.

Recorded Documents are Public RecordsPlease do not put Social Security Numbers or any other personal information on documents that you submit for recording.