Rental Assistance Program

The Rental Assistance Program (RAP) will fund up to $750,000 in rental assistance in each of FY2016 and FY2017 to eligible individuals who receive Home and Community-Based Services (HCBS) Waivers, and are moving from a state-operated Developmental Center (DC) or a privately or county-operated ICF/IID into smaller, community homes of their choosing. The intent of this program is to provide rental assistance until the individual becomes eligible for any other local, state, or federal rental assistance funding.

Invoices for
approved expenses that were incurred in fiscal year 2017 (July 2016 –
June 2017) must be received by DODD prior to October 1, 2017 to receive
reimbursement. FY17 invoices received after this date will not be paid.

Rap
invoice templates are updated annually, therefore, invoices must be
submitted on the corresponding template for the fiscal year of the
approved expenses. (ex. Reimbursements approved for FY18 must be
submitted on FY18 templates). Invoices should be sent via email in Excel
format. Use of improper templates or incomplete information may result
in return of the invoice to the County Board for corrections and result
in a delay in payment.

One-Time reimbursements must be
invoiced separately from the monthly reimbursements using the
appropriate RAP invoice templates provided. Reimbursements for multiple
approved one-time RAP payments can be processed on a single invoice.

Invoices
for one-time reimbursements must be submitted to Dept. of Developmental
Disabilities within thirty (30) days of the move-in date listed on the
approved application.

County Boards must submit a single
monthly RAP invoice for all approved monthly RAP applications. The
monthly invoice template has multiple tabs for additional applicants and
will all total back to the initial invoice page.

If more
than one monthly RAP invoice is submitted for a specific month, it must
be notated in the email subject line when the invoice is submitted to
DODD. The invoice numbers are automatically generated and DODD will need
to make a manual adjustment to the invoice number to prevent duplicate
invoice numbers in OAKS.

Monthly RAP Invoices must be
submitted to Dept. of Developmental Disabilities within thirty (30) days
of the end of the reimbursement month. (ex. Invoices for July
reimbursements due by August 30th.)

Invoices are to be submitted via email to Felicia.Bond@dodd.ohio.gov with the subject “RAP invoice”.