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Guidelines for rapporteurs and conveners

Keep in mind that the Land & Water days will contribute to document good practices and positive experiences on land and water management. They will enable the identification of critical actions that may contribute to significant improvement in agriculture water management for food security in the Near East and North Africa. The LWDs will also provide a forum for the discussion on the Regional Collaborative Strategy on Agriculture Water Management, Land and Water Days in Near East & North Africa, 15-18 December 2013, Amman, Jordan

Guidelines for rapporteurs and conveners

1.
N
ENA LAND AND WATER DAYS – Amman, Jordan
15-18 December 2013
Guidelines for rapporteurs and conveners
Thank you for taking on this important task. – Your work will enable us to share the
outcomes of this session with many more people who could not attend.
This template is intended to help you to successfully document the key points and outcomes of your session.
Keep in mind that the Land & Water days will contribute to document good practices and positive experiences
on land and water management. They will enable the identification of critical actions that may contribute to
significant improvement in agriculture water management for food security in the Near East and North Africa.
The LWDs will also provide a forum for the discussion on the Regional Collaborative Strategy on Agriculture
Water Management.
The reporting may vary depending on the session format. In many cases the session will be highly interactive
and you will need to document group work, panel/audience interactions, … and agree beforehand with the
facilitator if you shall document only group work presentations or also the group work itself.
For groups, it is suggested to designate for each group a reporter who can capture the main elements on a
flipchart or cards. Please write on each flipchart the name of the session and the number of the flipchart.
Taking pictures of each flip-chart will be a great help for reporters.
Reminder for good practices
A “good practice” can be defined as follows:
A good practice is not only a practice that is good, but a practice that has been proven to work well and
produce good results, and is therefore recommended as a model. It is a successful experience, which has been
tested and validated, in the broad sense, which has been repeated and deserves to be shared so that a greater
number of people can adopt it
Good practice criteria
The following set of criteria will help you determine whether a practice is a “good practice”:
1. Effective and successful: A “good practice” has proven its strategic relevance as the most effective way in
achieving a specific objective; it has been successfully adopted and has had a positive impact on individuals
and/or communities.
2. Environmentally, economically and socially sustainable:
A “good practice” meets current needs, in particular the essential needs of the world’s poorest, without
compromising the ability to address future needs.
3. Gender sensitive:
A description of the practice must show how actors, men and women, involved in the process, were able to
improve their livelihoods.
4. Technically feasible:

2.
Technical feasibility is the basis of a “good practice”. It is easy to learn and to implement.
5. Inherently participatory:
Participatory approaches are essential as they support a joint sense of ownership of decisions and actions.
6. Replicable and adaptable:
A “good practice” should have the potential for replication and should therefore be adaptable to similar
objectives in varying situations.
7. Reducing disaster/crisis risks
If possible, a “good practice” contributes to disaster/crisis risks reduction for resilience.
Recommendations:
Please read carefully the reporting template BEFORE the event – The session reporting template will help you
understanding objectives and structure of the session as well as leading questions during the session. The
template may also include specific guidance for you as rapporteur. You need to meet your session facilitator
and conveners before the session.
Use a computer to fill the reporting template/Be concise! – During the session you should electronically
document the issues raised. Make bullet points and focus on key issues. Do not try to write down each and
every comment. Check in the session information sheet which aspects are being addressed in the session
(technical/policy/networking etc.). Try to capture the key messages and conclusion for each aspect as well as
specific recommendations for follow-up actions already during the session. Check your findings with the
facilitator directly after the session and fill together box on key outcomes by objective.
Please take pictures of participants during the session and
at the end of all the flipcharts and evaluation post-its!
Please send the session report using the session reporting template on the same evening to RNE-Land-andWater-Days @fao.org (FAORNE) (in subject –indicate report of session number xx)
This is important, because we want to compile the key points from the reporting templates for the following
morning and for the synthesis session on Day 4.
Guidelines and templates in this booklet have been adapted from those used in previous FAO and IFAD share fair events,
and especially those prepared for the Climate Change Days, Rome 2010
http://www.sharefair.net/en/

3.
Session reporting template
Session Title: Sustainable watershed and Land Mnagement
Session number: 5
Type of session (plenary, panel session, other): Training session
Day – time: day1 15 December. 16:00 – 17:00
Place: Almas Hall
Convener/coordinator:
Key speakers (name, organization):
Facilitator(s): Alberto Del Lungo
Rapporteur: Abdel Hamied Adam Hamid
Number of participants (total): 10
Number of men: 8
Number of women: 2
Remember to circulate the attendance list for the session
Objective of the session:
Present FAO Forestry Department approach to land and water management that my best address emerging
regional needs and priorities and to discuss with participants how FAO forestry expertise can best address
these emerging needs under the frame of WSI.
Rationale (as in preparatory documents or programme):
FAO approach to watershed management and the safe use of TWW in forestry/agroforestry systems are key
in contributing to the RWI.
Knowledge sharing method used:
Presentation + interaction
Reporting during the session

Global ideas issued from the presentations
-
Importance of partnership to achieve mass impact
Knowledge sharing among stakeholders at all levels

Main points of the discussion, the answers and the exchanges
-
Concern about technology introduced in terms of cost and sustainability.
Need to strengthen knowledge on the use of brackish water.
Need to raise awareness on the safe use of TWW.
Guidelines and templates in this booklet have been adapted from those used in previous FAO and IFAD share fair events,
and especially those prepared for the Climate Change Days, Rome 2010
http://www.sharefair.net/en/

4.
If possible, try to identify the participants name
Use their quotes when possible
Other issues of interest raised (specify the issue and target session)
e.g. Guidelines / manuals referred to as used/useful or commented about
e.g. Funding/networking opportunities, key contact, etc.
e.g. Related topics to be picked up in another session or at another occasion
- Data base on resistance forestry species to soil salinity.
-
Please add
1 quote that you think summarizes your session well
FAO involvement in the safe use of TWW in forestry and agroforestry systems was very much appreciated
by the floor.
1 sentence that brings out the key message of the discussion. Something that somebody said that was especially
witty.
Safe use of TWW will come up as a big issue sooner or later.
This will be used for the final debriefing session
Immediately after the session (by rapporteur – convener - facilitator):
How has the session contributed to the land and water days expected outputs?
Please comment on the concrete outputs/outcomes.
1.
Technologies and approaches: what works and what does not work
Constraints and solutions.
-
Despite the growing interest in the use of TWW there are still major concerns on the cost
effectiveness and sustainability of the technologies used and on the safety issues.
The proposed solution is to continue testing at smaller scale to overcome these concerns
2.
-
What do we need to know in order to be able to replicate this practice and / or to scale it up?
Field results on the safe use of TWW are still patchy to allow for scaling up.
3.
-
What are the lessons learned identified in this session?
Need for more investment on scientific knowledge and methodologies such as the use of non-conventional
waters to address water scarcity in the region.
4.
Options and recommendations to develop for the Regional Collaborative Strategy within the framework of
Regional Water Scarcity Initiative.
Need to develop strong linkages with Arab Water Strategy
Need to review policy and legislation at national (regional) level to ensure safe use of TWW.
-
Guidelines and templates in this booklet have been adapted from those used in previous FAO and IFAD share fair events,
and especially those prepared for the Climate Change Days, Rome 2010
http://www.sharefair.net/en/

5.
5.
What are the findings and recommendations in terms of partnership?
-
Potential for strong partnership exists as many partners are currently involved in the fields of watershed
management and use of TWW as revealed from the discussion.
6.
-
Is there a practice that was addressed that could be a good practice or become one and why?
No one at this stage but there is a potential to have a good practice in the safe use of TWW for
forestry/agroforestry when some of the concerns on safety and cost of the technology is fully addressed.
Refer to definition and criteria on page 1
Guidelines and templates in this booklet have been adapted from those used in previous FAO and IFAD share fair events,
and especially those prepared for the Climate Change Days, Rome 2010
http://www.sharefair.net/en/

6.
Participants’ feedback
Post-its should be distributed to all the participants before the end of the session. They should write their answers on
the right colour post-it :
1.
2.
What have you liked / learned or taken back from this session? (pink for women - orange for men)
According to you, what was missing or what else would you like to know on this subject? (green for women
and blue for men
What have you liked / learned or taken back from this session
-
Putting safe use of TWW for forestry/agroforestry under the context of watershed management
What was missing or what else would you like to know on this subject
-
An already tested and adopted methodology on the use of TWW
Picture of all the post-its should be taken at the end of the session.
Transcription of the comments should be done right after the session
The flipchart should be given back to the facilitators team.
Signed by Rapporteur: Abdel Hamied Adam Hamid
Lead technical facilitator: Alberto Del Lungo
Please send this back to us by the end of day so it can be integrated in the recap session tomorrow
morning. Send it to Amr.Fadlelmawla@fao.org (cc. elodie.perrat@fao.org) with the number of
your session in subject line
Thank you!
Guidelines and templates in this booklet have been adapted from those used in previous FAO and IFAD share fair events,
and especially those prepared for the Climate Change Days, Rome 2010
http://www.sharefair.net/en/