Ms Power introduced herself and said that she was
delighted to be working at Muritai School. She added that it was a high
performing school and she had an interest in STEMM (science, technology,
engineering, mathematics and manufacturing) topics.

In response to a question from a member, Ms Power
said that challenges for the school would include obtaining donations for
student activities and funding for professional development for staff.

b)

Presentation by Local
Councillor from Greater Wellington Regional Council (GWRC)

Cr Lamason said that the
Korokoro Stream walk was open again after the most recent floods. She
encouraged members to visit an upcoming display in the Riverbank carpark
which would be showcasing the proposal and plans of the Riverlink Project.

c)

Presentations by Residents'
Associations and other Community Groups

There were no presentations.

4.CONFLICT
OF INTEREST DECLARATIONS

Crs
Lulich and Lewis declared a conflict of interest in item 6 c), Dog Control
Bylaw, Dog Trial Feedback and Recommendations, and took no part in discussion
or voting on the matter.

5. Minutes

Resolved:
( Mr Gibbons/ Mr Ashe) Minute No. ECB
17101

“That the minutes of the meeting of the
Eastbourne Community Board held on Tuesday, 6 December 2016, be confirmed as
a true and correct record.”

6. Reports referred for Board input before being considered by standing
committee or Sub Committee of Council

a)

Proposed School Zones 40km/h Variable
Speed Limits 2016/2017 (17/87)

Report
No. ECB2017/1/19 by the Traffic Engineer

The
Traffic Engineer Network Operations elaborated on the report.

In
response to a question from a member, the Traffic Engineer Network Operations
said that he would advise members when Muritai School would be assessed for
40km/h variable speed limit signs.

Resolved:
( Ms Horrocks/ Mr Ashe) Minute No. ECB 17102

“That the recommendations
contained in the report, that relate to Wellesley College, be endorsed.”

b)

Marine Parade, Eastbourne - Proposed
Bollards (17/124)

Report No. ECB2017/1/25 by the Traffic
Engineer

Speaking under public comment, Mr S
Flynn, showed pictures of the narrow section of Marine Parade South and
said that pedestrians only had 20cm clearance on each side of a car. He
further said that this was an important safety issue. He thanked the Traffic
Engineer Network Operations for his support and professionalism in the
matter.

In response to a question from a member,
Mr Flynn said that the residents took their rubbish out to the side streets
via an alleyway which ran along the back of their houses. Therefore the
rubbish trucks did not need access to the front of their houses.

The Traffic Engineer Network Operations
elaborated on the report.

In response to questions from
members, the Traffic Engineer Network Operations said that the bollards would
be removable to allow sweeper trucks through. He noted the concern that the
bollards should provide sufficient visibility for runners at night.

Crs
Lulich and Lewis declared a conflict of interest and took no part in
discussion or voting on the matter.

Speaking
under public comment, Ms M Gibson said that she supported the
recommendations that pertained to Days Bay beach. She further proposed that
the times for dog exercising be extended to the south end of the beach.

The
Chair highlighted that to include the south end of the beach would be a new
proposal which had not been put forward until tonight.

Speaking
under public comment, Ms S Willis said she did not support a complete
dog ban on Days Bay beach on weekends and public holidays. She further said
that Williams Park would get more pressure from dog owners should the
proposal be adopted.

Speaking
under public comment, Mr P Sprey said that he had been tracking usage
of Days Bay beach over summer and there had been an increase of dog owners
but fewer other users. He added that he did not support the weekend ban of
dogs and that it could be a breach of human rights for those people whose
working hours meant they did not have access to the dog exercise hours.

Speaking
under public comment, Mr D McNaught said that dog exercise areas were
also for dogs to meet other dogs and socialise. He added that people who used
dog exercise areas used common sense and leashed their dogs when families
were in the area. He further said he supported Ms Willis’ comments.

Speaking
under public comment, Mr D Sprey appealed for people to use common
sense and that if no one was using the north end of Days Bay beach, then dog
users should be able to exercise their dogs.

The
Divisional Manager, Regulatory Services elaborated on the report. He said
that submissions had requested bans on the weekend. He added that the ban in
summer between 10am and 7pm reflected the times that families used the beach.
He further said that some people were dog phobic and did not like dogs around
at any time.

In
response to a question from a member, the Divisional Manager, Regulatory Services
said that submitters had requested the restrictions because they did not want
to encounter conflicts with dogs. He added that if a further change to the
bylaw was required in the future then a decision would have to go through the
required processes.

Members
considered that in winter there were so few people on the north end of the
beach that it could be an off leash area all day. They further considered
that dogs could be on the beach on weekends and public holidays in line with
the week day restrictions. Members further said that they agreed with the
summer off leash times.

Resolved:
( Ms Horrocks/ Mr Gibbons) Minute No. ECB 17104

“That
the recommendations contained in the report that relate to Eastbourne Bays,
be endorsed, subject to the following amendments shown in strikethrough to
recommendation (vi), that the area in Days Bay on the
beach north of the wharf will be:

(vi)(a) a Dog Exercise Area between 7.00pm and 10.00am from 1 December to
31 March every year;

(vi) (b) a Dog Exercise Area at all times from 1 April to 30 November (excluding
weekends and public holidays between 10am and 7pm);

(vi) (c) a Dog Prohibition Area on all weekends and public holidays,
between 10am and 7pm; and

(vi)
(d) a Dog Prohibition Area between 10.00am
and 7.00pm from 1 December to 31 March every year.

Precedence of business

Resolved:
( Ms Horrocks/ Mr Ashe)

Minute
No. ECB 17105

“That in terms of Standing Order 25.5, precedence
be accorded to item 8 dealing with the adoption of Standing Orders, and item
9 dealing with Hutt City Council’s Elected Members’ Code of Conduct.”

The items are
recorded in the order in which they were listed on the order paper.

7.

Chair's Report (17/67)

Report No. ECB2017/1/21 by the Committee
Advisor

The Chair elaborated on the report.

Resolved:
( Ms Horrocks/ Ms Knight) Minute No. ECB
17106

“That the Board notes the report.”

8.

Adoption of Standing Orders (17/71)

Report No. ECB2017/1/22 by the Senior
Committee Advisor

The Divisional Manager Secretariat
Services elaborated on the report.

Resolved:
( Ms Horrocks/ Mr Ashe) Minute No. ECB
17107

“That
the Board:

(i) receives
the information contained in the report;

(ii) notes
the requirement to achieve the agreement of at least 75% of members present
at a meeting to adopt (and amend) the Standing Orders;

(iii) notes
the inclusion of any issue, idea or matter raised in public comment, during a
community board meeting, must fall within the terms of reference of that
meeting (Clause 15);

(iv) notes
the inclusion of the optional provision to have the choice of three different
ways of dealing with motions and amendments (Clause 22); and

(v) adopts Hutt City Council’s Standing Orders,
attached as Appendix 1 to the report, for use throughout the 2016-2019
triennium.”

9.

Hutt City Council's Elected Members' Code of Conduct (17/72)

Memorandum dated 25 January 2017 by the
Senior Committee Advisor

The Divisional Manager Secretariat
Services elaborated on the report.

Resolved:
( Ms Horrocks/ Mr Gibbons) Minute No. ECB 17108

“That the Board agrees to
adopt the Code of Conduct for Elected Members for the 2016-2019 triennium,
attached as Appendix 1 to the report.”

10.

Appointments to External Organisations (17/31)

Memorandum dated 18 January 2017 by the
Committee Advisor

The Chair elaborated on the memorandum.

Members expressed their thankfulness and
appreciation to Mr Ian Young for all of the work that he had done on the
Eastbourne and Bays Community Trust over his many years as Trustee.

Resolved:
( Ms Horrocks/ Ms Knight) Minute No. ECB
17109

“That the Board:

(i) notes that Mr Gibbons is the Board’s appointee to the
Eastbourne and Bays Community Trust;

(ii) agrees that Mr Gibbons continues with the Heritage
Trail, Harbourview Trail, development of the old Police cell block with the
Eastbourne and Bays Community Trust;

(iii) appoints Mr Derek Wilshere as Trustee on the Eastbourne
and Bays Community Trust; and

(iv) appoints Ms A Sutherland to be the Board’s
representative on the ERAT (Educating Residents Around Trapping) Steering
Group.”

11.

Committee Advisor's Report (17/19)

Report No. ECB2017/1/3 by the Committee
Advisor

The Chair elaborated on the report.

Members noted that the Board’s request
for a wayfinding map in Williams Park had been on the walkaround for a number
of years without much progress. They added that they would be requesting more
information about its progress on this year’s walkaround. Members further
noted that an uneven footpath had caused a resident to trip and injure
herself. They further said that they would ascertain the area that this had
occurred.

Resolved: ( Ms Horrocks/
Mr Gibbons) Minute No. ECB 17110

“That the Board receives the report.”

12. Reports from representatives on local organisations

a)

Eastbourne and Bays Community Trust (17/20)

Mr Gibbonssaid
that the Trust had committed funds to the Heritage Trail and that the
Historical Society would be involved in its development. He further said that
the old Police cells would be moved in March this year and that he was
liaising with an architect, Iwi and Council officers regarding this. He added
that the Heritage Trail would start in March and he was liaising with an
officer from Greater Wellington Regional Council on its development.

b)

Okiwi Trust (17/21)

Ms Sutherlandsaid
that she would be in contact with the Trust.

c)

Eastern Bays Marine Drive Steering Group (17/23)

Ms Horrocks said that there would be
bay-by-bay consultation in due course.

d)

Eastbourne Youth Workers' Trust (17/30)

Ms Knight said that there was no update.

e)

Muritai School Hall Management Committee (17/24)

Ms Knightsaid
that there was no update.

f)

Vibrant Village (17/25)

Mr Gibbonssaid
that Vibrant Village projects had been discussed in relation to the
Eastbourne and Bays Community Trust update.

g)

Days Bay Wharf Steering Group (17/26)

Ms Horrocks said that maintenance of the
wharf would include some square platforms.

h)

Centreport's Eastbourne Liaison Group (17/27)

Mr Ashesaid
that there were more children surfing in Eastbourne than in previous years
and that southerly winds created the best surf.

i)

Eastbourne Childcare Community Group (17/28)

Ms Knight said that there was no update.

j)

Community Response Group (17/29)

Ms Horrocks said that Council and GNS Science would be
investigating the placement of a blue tsunami line in the Eastbourne Bays,
and that there would be consultation on the issue.