Formatting Linked Values in Text

After you’ve created a link, you may need to change the appearance of your link to better suit its context. Links are formatted for clarity and consistency in your document. To do this, you’ll use the Format Link dialog box.

Formatting Linked Values in Text

To format a linked value, click on the value to select, right-click and choose Format Link from the drop-down menu. Choose an appropriate category for your link and the options you want to adjust. Choosing a Category determines what other settings are available. Options include Accounting, Currency, Date, Number, Percent, Text, and Period.

Some options are active based on the context of the link. For example, Use a non-breaking space keeps the value from breaking at the end of a line if the line needs to wrap in the paragraph. You'll see a Preview of the value at the top of the dialog box as you change various parameters. Choose the Apply Formatting button at the bottom of the dialog box.

Keep in mind that if you are working with two documents with different style guides, some differences may occur.

Category Options

As indicated in the image above, the current settings for a link are displayed in the Format Link dialog box. Depending on the type of information in the link, the Category may be set to Accounting, Date, Text, or another option. Different link categories contain different formatting options.

Flow-Through Formatting for Text Links

If the categories for both the source and destination links are set to Automatic or Text, the formatting from the source link will flow into the destination links. This will help to ensure that formatting between source and destination links remains consistent.

You can see a preview of the selected format at the top of the dialog box.

NOTE: You can format an in-text destination link to be an absolute value, but not destination links in tables.

Advanced Text Link Formatting

At the bottom of the dialog box you can find additional advanced options. These options include Symbol Placement, Use dashes for zeros, Use parenthesis for negatives, Show positive sign, Show sign on values rounded to zero, and Custom prefix, Custom suffix and Show number as word(s).

Custom prefix and Custom suffix are used for numeric values that have a unit of measure or other text that is not available in the standard settings. For example, if you needed to set a value of 500 shares or 22 years.

If you check the Show number as word(s) box, you'll have options to Capitalize the first word and a variety of ways to display the zero.