August

Issue letters of appointment to part-time instructors for spring semester, informing them of terms of employment, including that they will not be paid until third pay period in semester

Submit ePAFs for part-time instructors and new full-time faculty members for fall semester

Ensure that all new faculty members have copies of governance documents, assigned mentors, and other departmental/college specific materials they will need

Submit to all faculty members written notification of year’s assignments, as well as annual review schedule, criteria, procedures, and instruments to be used that year (required by Board policy)

Attend opening events and meetings. Unit heads meeting, college meetings, University Assembly meeting, and Freshman Convocation occur during the week before classes begin

Welcome new faculty members to your department and introduce them at the college assembly meeting. Make sure they are set up with ID cards, net IDs, parking permits, etc. Encourage their participation in the New Faculty Lunch and Orientation, the ATLE New Faculty Institute, the New Faculty Dinner, and other opening week events

Submit to Dean Prior Approval of Outside Employment forms for any faculty receiving outside compensation during the fiscal year

Fall classes begin

Monitor Fall enrollment

Conduct orientation/training programs for adjuncts and/or GAs

Submit Exception to Minimum Enrollment Form to Dean (required by Board policy)

November

December

Deadline for non-reappointment of second-year faculty for current academic year

Fall semester final grades due

Attend Fall Commencement (half of faculty required to attend)

Faculty members submit to Chair reports on outside income from state agencies and on any income in excess of $500 from a single source during the past calendar year. Form is sent to UA System Office by Dec. 31st

Concurrent employment forms for spring semester sent to Human Resources

January

Issue letters of appointment to part-time instructors for spring semester, informing them of terms of employment, including that they will not be paid until third pay period in semester

Submit ePAFs for part-time instructors for spring semester

Monitor spring enrollment

Submit Exception to Minimum Enrollment Form to dean (required by Board policy)

Spring classes begin

Faculty annual review materials are submitted by faculty members to Chair

If necessary, update in Banner required information for faculty for each class by 11th day of classes. All classes must have a faculty member assigned in Banner for each class

Meet with departmental annual review committee (committee name varies by department) to discuss the process of annual reviews

February

Submit Instructional Load reports for spring semester for all faculty members (see the college dean for further instructions and a copy of college policies and formulas)

Non-reappointment reminder for first-year faculty members

Budget requests for next fiscal year due (consult with the dean, through whom requests are made, for details)