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Responsibilities of the Secretary: Writing Congregational Bylaws

Responsibilities of the Secretary: Writing Congregational Bylaws

Governance for Congregations, Bylaws & Policies

Sample Provisions

Example 1: The Secretary shall be the official secretary of the board, shall see that proper records are maintained and that proceedings of the Board are regularly reported to the Congregation, and shall perform such other duties as may be specified by the Board. All records of the Secretary shall be the property of the church. She/he shall be responsible for notifying the membership by mail of all Congregational Meetings and of all matters to be acted upon at said meetings.

Example 2: Secretary: Keeps minutes of meetings of the church membership and Church Board; keeps the official record of church membership; in conjunction with the treasurer prepares a list of voting members thirty (30) days prior to any business meeting of the membership; keeps all papers, correspondence, documents, and written instruments belonging to the church or that pertain to the business of the church; and performs such other functions as assigned by the Board.

Example 3: The Secretary shall have general charge of and responsibility for all non-financial records of the Church and shall keep accurate minutes of all meetings of the Congregation, Board, and the Executive Committee. The Secretary shall maintain records of membership in the Church and the voting eligibility of the members. The Secretary shall keep the Congregation informed of the actions of the Board and Executive Committee.

Example 4: The Secretary shall keep minutes of all Steering Committee meetings and Congregational meetings of the church, issue all notices and conduct the correspondence of the Steering Committee, keep and preserve the Church membership book, maintain lists of all friends and members of the Church along with the addresses and telephone numbers.

Example 5: The Secretary shall keep an accurate record of the meetings of the Church and Board of Trustees, shall be responsible for the preparation and distribution of agendas and notices. The Secretary is an ex officio member of the Board of Trustees.

Example 6: The Secretary shall keep minutes of congregational meetings and meetings of the Board of Trustees. This Trustee will also be responsible for accurate maintenance of the membership roles.

Example 7: The Clerk shall attend all meetings of the Association, and the Board of Governors, and shall keep accurate records of the proceedings of these meetings. The Clerk shall notify the Association members of all meetings in accordance with the provisions of these bylaws.