1. Review of April minutes

Re: EL's question to
Bob Warwick about changing date cat to Today. This question also involved
what changes to bibliographic records trigger sending the record to RLIN.
Changing the date cataloged from Never to Today will automatically send the
record to RLIN, whether this is done in the Units or in Cataloging. Other
changes made to the record in the Units, such as adding a 928, do not trigger
a new record being sent to RLIN. The date cataloged can be changed back to
Never, but GMS recommended that the policy should be to only change the date
cataloged once. The minutes were then approved with changes.

2. Background notes

GPO has provided records
for both serials and monographs over time. Our decision was to follow GPOs
recent tendency to treat these titles as serials. The most recent paper version
for each country will be retained, and records for the electronic versions
will be merged with the paper. A problem has surfaced with electronic versions
of Background note titles that have not been identified as duplicates of paper
records. Records for electronic versions for several countries have had MARC
holdings for tangible items added and the date cataloged changed to Today.
The date cataloged should not be changed until the format has been changed
(Serials Cataloging will change the date cataloged at the point of cataloging),
or until it has been determined that there are no tangible holdings for a
given country.

A lengthy discussion
ensued about the timing for checking holdings. It is difficult to determine
the appropriateness of a merge, i.e., which format to retain as the root record,
when there are an online record and a record for a tangible format with the
item status pending. It was suggested that holdings should be checked for
titles with "pending" as the only indication of physical holdings. EC will
create a report for items with status "pending" to send to AR and BH to check
holdings before the list is deduped.

We also discussed how
to fold MARCIVE work into our normal workflow. EL raised the issue that MARCIVE
reverses our normal workflow, in that we work from the record to the item(s),
rather than from the item to the appropriate record. Some suggestions for
normalizing processes were: 1. NBL should probably keep records for non-tangible
items sent to Serials Cataloging as is the case with tangible items; 2. Send
blue sheets to HD when reporting duplicate monographs (she can discard sheets
when finished); 3. add a new line to the Serials processing form for "change
date cat" when submitting format changes to indicate that holdings are complete.

3. ALEX and LSM processing summary statistics were reviewed

4. Congressional hearings

EC proposed accepting
whichever bib record GPO provides for the hearings ecords were for print,
now receiving online only records and add holdings to that record. Collection
Services will adjust SUDOC number on detailed items in IRIS.

5. Announcements

SB creates report for
mon-change/mon-new records reloaded from the review file; mon/change is ready
to be worked on.

PC, AR, GS, and BH
have met about unit workflows for monographs and serials.
PC, GS, SP, BH and EC need to meet about maps processing.

6. Other decisions

SB can delete records
for D 15 posters which NBL doesn't select from the Defense Dept., provided
they are not selected by either Camden or Dana.