You Can Keep Updating Policies and Procedures Using Outdated Tools. But Only If You Want To.

If there’s one thing everyone in ASC management can agree on, it’s that old habits, even the bad ones, die hard.

Photo via http://www2.cit.cornell.edu/computer/history/Linke.html

How else to explain ASCs who continue to maintain binders full of hard copy documents as the hub of their policy management systems?

Working with ASCs, we’ve found even those who made the leap to SharePoint document management 10 years ago tend to keep physical and digital documents in multiple folders and places. They do this as a risk mitigation tactic.

Unfortunately, this kind of institutional redundancy causes their staff to spend too much time looking for the documents they need. We talk to managers and staff every day who know what they’re doing now is completely inefficient. However, the pitfall of clinging to old habits blocks efforts to implement even the most painfully obvious process improvements.

Technology changes rapidly, and when the tools you’re using are overmatched by the needs of the job you’re using them for, it’s time to change.

Given increased reimbursement and regulatory transparency required for delivering patient care in the era of the Affordable Care Act, it’s risky to keep existing policy and procedure management processes on a SharePoint system or in binders.

Standing up to greater compliance scrutiny and being prepared for unannounced audits in the era of the Affordable Care Act requires the ability to create, share, and produce policy and procedure documents in real time.

This article will highlight tools from PolicyStat that can help you get ahead of policy compliance and be a leader in patient care. The platform is easy to implement, simple and quick for staff to learn, and best of all, it’s surprisingly affordable.

To get more done with less, do things differently

Everyone you’ll need to convince to go the digital policy and procedure route will probably agree that the way you’re managing your policies and procedures now takes too much time. Yet even with all of the resources you’re currently utilizing in your outdated system, it still isn’t fool-proof.

Compared to the cost of your current approach to policy management or SharePoint system, PolicyStat can be implemented at a low cost that might shock other stakeholders in your ASC.

It’s quite possible for a PolicyStat digital solution to be implemented in as few as four to six weeks, saving precious time to focus on running a leading, profitable ASC.*

What all this means for your ASC is that you can:

Stop wasting time on redundant processes that drain energy and increase audit risks and the potential for patient errors in your ASC.

Start spending more time with patients and improving outcomes.

*For illustrative purposes only. Implementation time will vary depending on factors such as quality of the facility’s documents, how documents and folders are currently organized and accessed, and the organization’s ability to respond to requests for certain information and task approvals.

Ready to stop?

If you have two minutes, watch ourdemo to learn how you can automatically begin to shift the thousands of hours you’re spending on policy and procedure management into focusing more time on delivering exceptional patient care.

You can also contact us to set up a live demo and learn why we have a 99 percent client retention rate and a 99.8 percent customer support satisfaction score.