Medieval Fair Artisan Application

Artisan Application
PLEASE COMPLETE ALL SECTIONS BELOW AND RETURN TO MEDIEVAL FAIR
By January 7, 2013 print or type clearly.
Artisan
Last Name____________________ First Name___________________ Middle Name____________________
Representative or Booth Manager: (If you are submitting work that is not yours, but you are representing an artist you should be listed as the representative and may sign the application.)
Last Name____________________ First Name___________________ Middle Name____________________
Business Name (If registered Partnership or Corporation):_________________________________________
Oklahoma Sales Tax ID# (if applicable) ________________ (NOT your SSN or FEIN)
Shop Name (as you want it listed in the program) _______________________
Mailing Address____________________________________________________________________________
City ____________________ State _______ Zip Code_______________
E-Mail Address ___________________________________________
Website (if applicable) _______________________________________________
Telephone:
Day__________________________Night_____________________________Cell____________________
Fax_____________________________
If you are applying to share a space with another artist please list their name here: ___________________
Are you a returning vendor? ___ Yes ___ No Most recent year of participation: ________
Other theme events you have participated in (Renaissance or Medieval Fairs, Victorian, Celtic, Etc.):
__________________________________________________________________________________
Products or Services:
Please list and give a brief description of all TYPES of items to be sold or services to be offered, of what
material they are made, what percentage of products to be sold each item represents (example clothing 95%, hats 5%) a price range and who made the item (put resale if item was purchased, example research books would be “Made By: Resale”). All applicants, including returning artisans, are required to submit this list. Use an additional page if needed.
Item or Service Material % of Products to be sold (must total 100%)
Price Range Made By
Please check one of the following:
_____ I am a returning vendor and am not including photos of my work _____ Photos enclosed with payment.
_____ See samples of my work on my website at _____________________________________
_____ I will e-mail the photos to you
Craft Categories:
Please check ALL categories that apply to your work (hold down the control key to select multiple items)
Program Category: The artisan listing in the program will be by category this year. Please select the ONE category that best describes your product or service under which you wish to be listed.
___Apparel ___Historic Curios ___Caricatures & Portraits
___Educational ___Face & Body
Painting
___Fiber ___Food ___Furniture ___Glass ___Jewelry & Adornments
___Leather ___Metals ___Musical Instruments
___Ornamental ___Paintings, Prints & Wall hangings
___Perfumes, Potpourri & Bath Products
___Pottery ___Readings ___Sculpture ___Services
___Toys &
Pastimes
___Wax ___Wood ___Other
Insurance: Proof of liability insurance naming the University of Oklahoma as additional insured is mandatory. You must
procure your own insurance. Insurance is not available through the Fair.
Advertising: Advertising is now available in the Medieval Fair Program! $100 buys a 2”x3 ½” space,
business card size. This is your chance to stand out and get the patron’s attention instead of just being a name in a list. Please provide the copy in jpeg format.
Types of spaces available:
Be sure to select a space size to include ropes, stakes, awnings, signs, displays, storage space, etc. This information will determine the size of space reserved for you. All tents greater than 120 square feet (bigger than 10’ x 12’) must provide a copy of their Certificate of Flame Resistance. This is a City of Norman requirement. (A legible photo of the tag sewn into your tent is acceptable.)
• Regular Row Space (sell from 12’ front only) Note: These spaces are only 12’ deep. If you need a deeper space you MUST rent a free standing space.
1 space - 12' deep x 12' wide space ($175)
2 spaces - 12’ deep x 24’ wide space ($300)
3 spaces - 12' deep x 36' wide space ($425)
• Free Standing Space (round, oval, deeper than 12’ or want to sell from more than one side, limited
availability) $200 plus $.50 (50 cents) per square foot – Calculate amount for free standing space as
follows:
Booth/tent with ropes is _____x ____=________ sq. ft. x = ___________+ = ___________
Example: for a 10’ x 10’ tent with ropes, 12'x12' would be 144 sq. ft. x .50 = $72 plus $200 = $272 due,
Example: for a 20’ x 20’ tent with ropes, 24’x24’ would be 576 sq. ft x .50 = $288 plus $200 = $488 due
• Wandering Vendor ($130) Artist sells from basket, pole, cart with no assigned space
• Youth Ground Space ($70) 12’ x 12’ regular row space for artists 16 years old or younger (must make all
wares)
Rentals: Tents include 4 side walls and will be set up by 3:00 pm the Thursday before Fair and taken down
the Monday following Fair. These are sturdy tents that have proven themselves capable of surviving our frequently strong Oklahoma winds. 10’ x 10’ $130
10’ x 20’ $225
10’ x 30’ $295
20’ x 20’ $235
Rental tables measuring 30” x 96” are also available for $10 each.
Electrical Fee ($50) Fair provides one 110v. Duplex outlet – electricity is limited and must be essential –
not for credit card machines. Electricity is only available at some perimeter areas and near food vendors.
Appliance(s) I need electricity for: ______________________________ Amps Needed________
Special requests or comments:
____________________________________________________________________________________________________________________
You may submit your application by email to ameckart@ou.edu. Please mail this page with your payment.
Payment must be made by check or money order made payable to University of Oklahoma. Due to University policy your check will be deposited upon receipt. The fee will be refunded in full if your
application is not accepted. Your application will not be processed until payment is received.
Artisan
Last Name____________________ First Name___________________ Middle Name____________________
The following fees are enclosed:
_____ Regular Row Space Size: ___________ $_____________
_____ Free Standing Space Size: ___________ $_____________
_____ Wandering Space ($130) $_____________
_____ Youth Space ($70) $_____________
_____ Rental Tent Size: ___________ $_____________
_____ Rental Table ($10 each) How many: ________ $_____________
_____ Electrical Fee ($50) $_____________
_____ City of Norman Vendor Permit Fee (Mandatory) $_____________
_____ Advertising ($100) $_____________
_____ Late Fee ($45) (due after January 6) $_____________
TOTAL $_____________
Submission of application to Medieval Fair constitutes agreement by the entrant to the Rules, Regulations and Procedures.
Signature:___________________________________ Date:_____________________
E-mail saved Application to: ameckart@ou.edu
Mail payment, last page of application and any supplemental materials to:
Medieval Fair 1700 Asp Ave. Norman, OK 73072
For Office Use Only: Deposit Slip #____________
Date Received: _______________ Amount Received _______ ___ Space ___ FS ___ W ___ Y ___ E ___ D __________ __________
Rental: ______________________________ Advertising: ________________________________
Certificate of Flame Resistance: Required_____ Received_____
Accepted [ ] Rejected [ ] Amount Returned Date Returned Space #

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Artisan Application
PLEASE COMPLETE ALL SECTIONS BELOW AND RETURN TO MEDIEVAL FAIR
By January 7, 2013 print or type clearly.
Artisan
Last Name____________________ First Name___________________ Middle Name____________________
Representative or Booth Manager: (If you are submitting work that is not yours, but you are representing an artist you should be listed as the representative and may sign the application.)
Last Name____________________ First Name___________________ Middle Name____________________
Business Name (If registered Partnership or Corporation):_________________________________________
Oklahoma Sales Tax ID# (if applicable) ________________ (NOT your SSN or FEIN)
Shop Name (as you want it listed in the program) _______________________
Mailing Address____________________________________________________________________________
City ____________________ State _______ Zip Code_______________
E-Mail Address ___________________________________________
Website (if applicable) _______________________________________________
Telephone:
Day__________________________Night_____________________________Cell____________________
Fax_____________________________
If you are applying to share a space with another artist please list their name here: ___________________
Are you a returning vendor? ___ Yes ___ No Most recent year of participation: ________
Other theme events you have participated in (Renaissance or Medieval Fairs, Victorian, Celtic, Etc.):
__________________________________________________________________________________
Products or Services:
Please list and give a brief description of all TYPES of items to be sold or services to be offered, of what
material they are made, what percentage of products to be sold each item represents (example clothing 95%, hats 5%) a price range and who made the item (put resale if item was purchased, example research books would be “Made By: Resale”). All applicants, including returning artisans, are required to submit this list. Use an additional page if needed.
Item or Service Material % of Products to be sold (must total 100%)
Price Range Made By
Please check one of the following:
_____ I am a returning vendor and am not including photos of my work _____ Photos enclosed with payment.
_____ See samples of my work on my website at _____________________________________
_____ I will e-mail the photos to you
Craft Categories:
Please check ALL categories that apply to your work (hold down the control key to select multiple items)
Program Category: The artisan listing in the program will be by category this year. Please select the ONE category that best describes your product or service under which you wish to be listed.
___Apparel ___Historic Curios ___Caricatures & Portraits
___Educational ___Face & Body
Painting
___Fiber ___Food ___Furniture ___Glass ___Jewelry & Adornments
___Leather ___Metals ___Musical Instruments
___Ornamental ___Paintings, Prints & Wall hangings
___Perfumes, Potpourri & Bath Products
___Pottery ___Readings ___Sculpture ___Services
___Toys &
Pastimes
___Wax ___Wood ___Other
Insurance: Proof of liability insurance naming the University of Oklahoma as additional insured is mandatory. You must
procure your own insurance. Insurance is not available through the Fair.
Advertising: Advertising is now available in the Medieval Fair Program! $100 buys a 2”x3 ½” space,
business card size. This is your chance to stand out and get the patron’s attention instead of just being a name in a list. Please provide the copy in jpeg format.
Types of spaces available:
Be sure to select a space size to include ropes, stakes, awnings, signs, displays, storage space, etc. This information will determine the size of space reserved for you. All tents greater than 120 square feet (bigger than 10’ x 12’) must provide a copy of their Certificate of Flame Resistance. This is a City of Norman requirement. (A legible photo of the tag sewn into your tent is acceptable.)
• Regular Row Space (sell from 12’ front only) Note: These spaces are only 12’ deep. If you need a deeper space you MUST rent a free standing space.
1 space - 12' deep x 12' wide space ($175)
2 spaces - 12’ deep x 24’ wide space ($300)
3 spaces - 12' deep x 36' wide space ($425)
• Free Standing Space (round, oval, deeper than 12’ or want to sell from more than one side, limited
availability) $200 plus $.50 (50 cents) per square foot – Calculate amount for free standing space as
follows:
Booth/tent with ropes is _____x ____=________ sq. ft. x = ___________+ = ___________
Example: for a 10’ x 10’ tent with ropes, 12'x12' would be 144 sq. ft. x .50 = $72 plus $200 = $272 due,
Example: for a 20’ x 20’ tent with ropes, 24’x24’ would be 576 sq. ft x .50 = $288 plus $200 = $488 due
• Wandering Vendor ($130) Artist sells from basket, pole, cart with no assigned space
• Youth Ground Space ($70) 12’ x 12’ regular row space for artists 16 years old or younger (must make all
wares)
Rentals: Tents include 4 side walls and will be set up by 3:00 pm the Thursday before Fair and taken down
the Monday following Fair. These are sturdy tents that have proven themselves capable of surviving our frequently strong Oklahoma winds. 10’ x 10’ $130
10’ x 20’ $225
10’ x 30’ $295
20’ x 20’ $235
Rental tables measuring 30” x 96” are also available for $10 each.
Electrical Fee ($50) Fair provides one 110v. Duplex outlet – electricity is limited and must be essential –
not for credit card machines. Electricity is only available at some perimeter areas and near food vendors.
Appliance(s) I need electricity for: ______________________________ Amps Needed________
Special requests or comments:
____________________________________________________________________________________________________________________
You may submit your application by email to ameckart@ou.edu. Please mail this page with your payment.
Payment must be made by check or money order made payable to University of Oklahoma. Due to University policy your check will be deposited upon receipt. The fee will be refunded in full if your
application is not accepted. Your application will not be processed until payment is received.
Artisan
Last Name____________________ First Name___________________ Middle Name____________________
The following fees are enclosed:
_____ Regular Row Space Size: ___________ $_____________
_____ Free Standing Space Size: ___________ $_____________
_____ Wandering Space ($130) $_____________
_____ Youth Space ($70) $_____________
_____ Rental Tent Size: ___________ $_____________
_____ Rental Table ($10 each) How many: ________ $_____________
_____ Electrical Fee ($50) $_____________
_____ City of Norman Vendor Permit Fee (Mandatory) $_____________
_____ Advertising ($100) $_____________
_____ Late Fee ($45) (due after January 6) $_____________
TOTAL $_____________
Submission of application to Medieval Fair constitutes agreement by the entrant to the Rules, Regulations and Procedures.
Signature:___________________________________ Date:_____________________
E-mail saved Application to: ameckart@ou.edu
Mail payment, last page of application and any supplemental materials to:
Medieval Fair 1700 Asp Ave. Norman, OK 73072
For Office Use Only: Deposit Slip #____________
Date Received: _______________ Amount Received _______ ___ Space ___ FS ___ W ___ Y ___ E ___ D __________ __________
Rental: ______________________________ Advertising: ________________________________
Certificate of Flame Resistance: Required_____ Received_____
Accepted [ ] Rejected [ ] Amount Returned Date Returned Space #