PLEASE COMPLETE ALL OF THE INFO AT THE END OF THIS PAGE SO YOU ARE REGISTERED AND GET A BADGE.

This page is information specific to the Technology & Business Summit in each territory.

You are welcome to email the Technology & Business Summit (Integrator Network) main office at info@techsummitevents.com or call 949-472-4141 if you have questions. Thank you.

Air and ground transportation to Tech Summit: If you are flying, we suggest that you fly into the Fort Lauderdale Airport. Miami is an option as well and note the distance for ground transportation.Please arrange your own transportation to/from airport. Rental cars, Super Shuttle, and UBER are options.

Most Exhibitors will arrive today. Some arrive prior for various reasons.

Sleeping Room Reservations click here for online reservations or call 888.627.7108 and ask for the Technology & Business Summit rate (you must specify this hotel). Reservations need to be booked by June 3, 2016 in order to guarantee the rate.

The group rate for the Summit is $169 per night plus taxes and fees. Note that this is less than the normal rate and guests will also save $15 off of the resort fee by using this link/rate. We encourage you to stay at the hotel where the event is being held since we reserve a minimum number of rooms so our guests can stay where the event is being held. We need to fill them or we get charged. Note cut-off date and it is certainly convenient to stay at the event hotel.

Sleeping Room Reservations click here for online reservations or call 407.351.5555 and ask for the Technology & Business Summit/Integrator Network rate (you must specify this hotel). Reservations need to be booked by June 3, 2016 in order to guarantee the rate.

The group rate for the Summit is $149 per night plus taxes and fees. We encourage you to stay at the hotel where the event is being held since we reserve a minimum number of rooms so our guests can stay where the event is being held. We need to fill them or we get charged. Note cut-off date and it is certainly convenient to stay at the event hotel.

Set up begins at 5:00 in the ballroom and it should be ready be 4:00. There is event prior and we will work to prepare the room promptly. If you had your products sent on the truck, they will be in the ballroom for set-up. If you are bringing them in yourself, please do not arrive prior to 4:00 since we need to set-up the tables and arrange the room overall.

Thursday, June 16 - Orlando Renaissance at Sea World

Summit event day. Please see agenda tab on this site and info further down this page for details.

Event ends at 4:30

You will probably be flying out of Orlando Airport. Google maps shows about a 20 minute ride to the airport so please plan accordingly, especially if you plan to leave in the evening after the event. Give yourself time for tear down, etc.

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FULL SUMMIT LOGISTICS AND INFORMATIONPlease read this info thoroughly regarding the on-site logistics of the Summit.

Please be gentle with yourself and the hotel property. We don’t want any damage to you or the hotel. No strained backs… If you need assistance with anything, please ask. The hotels have proven to be very accommodating.

Shipping Products to HotelTHE HOTEL IS CHARGING FOR BOX STORAGE PRIOR TO EVENT AND FOR LARGE ITEMS – THERE WILL BE CHARGES TO EXHIBITORS FOR CERTAIN ITEMS. THIS PERTAINS TO MOVE IN AT THE FORT LAUDERDALE HOTEL ONLY. IF YOU AND/OR YOUR REP BRING IN EQUIPMENT ON YOUR OWN ON SET UP DAY, THIS ONE SECTION DOES NOT APPLY.

Hotels have adopted many new policies. Most we have been able to work around and not affect the cost to our Exhibitors. The Tech Summit is absorbing most of these charges. The following are allocations for complimentary storage and anything over that will need to be billed and paid for after the event.

Four (4) or FEWER boxes per Exhibitor table are ComplimentaryPrice for each box over four (4) $5.00 per boxCrates $100.00Pallets (obviously, please avoid sending pallets) $175.00 - $225.00Note that the charges are per box, so using a larger, but manageable box for multiple items may help. Sorry about this – we will keep costs down as much as possible.

The hotel address is at the top of this page.

Please mark the boxes clearly that they are for the Technology & Business Summit, and include your company name and contact.

Please do not have them arrive any earlier than the three business days before the event (Friday arrival is ideal). Storage is very limited.

On the late afternoon/evening before the event, the boxes will be accessible to bring to the exhibit table and be set up.

We typically have table signage hung with your company name so you know where to go. If there is a different event that earlier that day/afternoon, the hotels usually do a good job of preparing the room for us, but realize that there could be delays.

Displays

Please bring extension cords and/or a power strip if you need them. Power outlets are available, but not power cords and strips.

It is a tabletop display format, typically with 6 foot tables that are draped.

Because this event is about emerging technologies and not a typical “Product Expo”, we ask that manufacturers bring a limited amount of new and/or cutting edge products rather than fill the table with “stuff”. This is a more intimate, one on one setting where dealers can get to know the manufacturers better.

If you do not want to use the table, you can move it and use the space as long as it does not extends into adjacent displays and/or into the aisles. There are strict fire codes in hotels as well.

Nothing can be hung, taped, pinned, etc on walls.

Set-Up

Please keep your equipment and material within the 6 ft table space. We will supply one or two chairs as well.

If you want to substitute something else (such as a theater chairs if that is what you want to exhibit), we can remove the table, as long as your exhibit stays within the same space as the table would occupy.

Displays cannot extend into aisles, doors or pathways that the hotel needs to keep clear. There are typically fire regulations that apply to this. Height restrictions apply as well and can vary - usually about 8 foot high max.

Nothing can be hung, taped, etc on walls or other surfaces. Stand up and pop-up signs that go behind the table are popular.

Please bring power strips, power cords, extension cords and anything else that you need for your display.

We cannot have anyone “out-do” other displays and/or infringe into other spaces. The Summit is about one on one conversations with dealers and discussing highlighted products. Of course, attractive displays are encouraged.

Audio: Please keep in mind that there is a lot going on at the Summit and it is one large room. Active audio displays to judge sound are not practical. Of course, short, appropriate demos are fine. Just keep in mind that others are around you.

Internet: Basic internet access is typically provided. See the event organizer for passwords, etc on the day of the event. If you need a high bandwidth or wired connection, please let us know ahead of time. Additional fee may apply.

Participation Fees

$995 per event location. A two day event is $1990.

If a multi day event, exhibitors must participate at all event days.

Included and basic info:

A table at each exhibitor day at the event. (Some events are two day)

Access to have one on one conversations with prospective and current dealers.

Marketing your company to the attendees by the Tech Summit and participating Reps in the territory. Newsletters, flyers, etc.

Individual website for each event.

Placement of your company on the Summit website with links to your website and the related rep.

Online registration system and badges for Integrators, Exhibitors, Industry Associates and Reps.

Low light area organization depending on needs and locations. More info below in this document.

Labels and tape to prepare your display material to leave the hotel (Exhibitors make their own arrangements to get the display material to and from the Summit. Fees apply for some freight - see info on this page).

For two day events, transportation of equipment and people (drivable distance 5 hour max) between venues.

If you are NOT participating in the low light area, you can skip this section. It is for projector and screen manufacturers that choose to participate in this area.

Maximum screen size is 120" diagonal (10 feet wide physically).

Screens need to be on stands and nothing can be hung on walls.

Area is low light, not a separate room. There is some light bleed through from the show floor.

This area is in lieu of a table on the show floor.

There is a fee for this. We rent pipe and drape and make “rooms” on the exhibit floor that are approximately 10w x18d.

The rooms are $500 each total and meant to be shared with one projector and one screen manufacturer, so the cost for each Exhibitor is $250. For a two day event, it is $250 for each event day/venue so $500 in addition to base participation fee.

Tech Pavilion

In the lobby/welcome area we typically have a Tech Pavilion.

This is in addition to having a table in the Exhibit area, not in lieu of.

It is meant for a large display such as digital signage, limited sound demos (depending on interest – can’t have too many for obvious reasons), furniture, etc.

Space is limited so coordinate with reps ASAP if interested. 1 per rep firm unless we have more space and first come, first served.

The fee is an additional $200 per manufacturer per event day/location.

Tear Down - First VenueWe need to tear down promptly and be out of the rooms by 6:00 PM. We will let you know about your equipment and where it needs to be staged so it can be put on the truck to the next venue. We will have a few “community” tape guns and tape if you did not bring your own.

If you are transporting product yourself, there will be a separate staging area or you can take it to your room or vehicle.

Between Venues – Product Transport - TruckWednesday will be travel day and set up at the next venue. We are utilizing a moving service with trucks to take the equipment between venues. If are renting/using your own vehicle, you are welcome to take the exhibit products yourself. If you use the truck service, every effort will be made to be careful with the equipment and we do our best to choose reputable companies. Note that using this service is at your own risk and the we are not responsible for any loss or damage.

IT IS ESSENTIAL THAT BOXES ARE CLEARLY LABELED AFTER THE FIRST VENUE EVENT IF YOU ARE USING THE TRUCK SERVICE. Will provide the labels if you do not have your own. They will be easier to identify when you retrieve them at the second venue.

Between Venues – People Transport – Coach BusIf you are not arranging your own transportation, we will have a complimentary coach bus taking our guests from the first venue hotel to the second venue hotel. It is a one shot point A to point B deal and will leave at 10:00 AMsharp from the hotel front entrance. Please be there 15 minutes early if you want a ride and complete the info in the drop down menu on this page.

Set-Up - Second Venue

The trucks are scheduled to arrive at the first venue hotel in the morning. They will load the boxes and bring them to the next venue arriving early afternoon. The plan is that exhibit area will be available by about 4:00 for exhibitors to come and get their equipment to set up their display tables. This should allow for plenty of time before dinner.

Same parameters as the other venue.

Tear Down - Second Venue - Product Transport out of the hotel

We need to clear the room by 5:00 PM. This is usually 6:00 and the hotel has an evening event, so they will appreciate prompt tear down. The hotel and our staff will assist wherever needed. Tear down is usually fast due to the smaller venue and displays size.

At the end of the event, we ask that you coordinate transport of your equipment from the hotel to wherever it is going. Please arrange prior. FedEx, UPS, etc.

We will have a few “community” tape guns and tape if you did not bring your own.

The equipment needs to be picked up and leave the hotel promptly on the next day after the event is over, unless your are taking it out yourself directly after the event.

People Transport out of HotelIf you are flying out from second venue on Thursday evening, we suggest that you make your flight no earlier than 2.5 - 3 hours after the event end time depending on distance.

RafflesIf you have raffle items, please make sure you completed the section on this page and keep the raffle items with you at the table. We will announce specifics at the event. Please remember that there are two events.

Give Away Items and ChotchkiesPlease bring small give away items for your table if you can – you know how dealers like a little swag... Also, please save some for the second venue.

Badge "Scanning"We do not use a barcode scanner system. What we plan to do is have a two sided name badge for the attendees. One side will have their company name and their name. The other side will add their email address. So, if you want to do a quick scan (take a picture) of their badge, you can capture their basic info. Since many dealers don't carry business cards, you can use an app such as Turboscan or something else, which will capture and store the info.

ParkingThe Summit is hosting self-parking for exhibitors and attendees on the day of the event. The parking pass for both venues is typically available at the rear of the low light area or at the registration desk, depending on the format. Overnight parking and/or valet is not hosted.

Meals

Complimentary breakfast and lunch are served on the Tech Summit Exhibit event day. It is quality food, not just snacks.

Dinners on Monday, Tuesday and Thursday are on your own.

Dinner on Wednesday night is being hosted by the Tech Summit for exhibitors that want to attend. Do not feel obligated, but it has been very popular at our Summit events in the past so we are continuing the tradition. It is an enjoyable evening with great food and chance to mingle with industry associates that you might not otherwise get a chance to “hang out” with in a casual environment. We host the food and it is a cash bar for drinks. The camaraderie is an important part of the spirit of our Summit. Details to follow.

GeneralPlease contact us with anything specific that you need, and/or if you have questions. Thanks for being part of the Technology & Business Summit.

Dinner with group on Wednesday evening? (Exhibitors only please. We plan for one person from each exhibitor. We have some wiggle room and just need to watch total.) *

If Special Meal, please indicate your request. *

Raffle Prize(s)? *

Please indicate Raffle Prize(s) *

Hotel Sleeping Room Information - Reminder to book your room(s):Payment for the room and the actual reservation is the responsibility of each attendee.We encourage you to stay at the hotel where the event is being held since we reserve a minimum number of rooms so our guests can stay where the event is being held. We need to fill them or we get charged. Note cut-off date. Instructions to reserve a room is in the information near the beginning of this page. Thank you.

Exhibitor/Attendee/Company shall defend, indemnify and hold Integrator Network, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of Integrator Network’s performance of this Agreement.

Agreed:By clicking submit below, you acknowledge that you have read and agree to the terms and conditions for the Summit. There is no email confirmation after you click "Submit". The boxes will disappear and you can refresh the page to register another person.