Steps Prior to Signing Contract

If a non-standard agreement is entered into, a discussion concerning the intended business arrangement should take place with the office of facilities and campus services. The office of facilities and campus services will assist in reviewing contract language/format, and if required, clarify the contract review process.

Any and all proposed non-standard contracts or agreements must be forwarded with a completed Contract Review Checklist to the Director of campus services via the office of facilities and campus services. The Checklist assists in ensuring that all relevant and necessary contract provisions have been incorporated into the draft document. The Director of campus services will forward all non-standard contracts or leases to the University’s Legal Counsel when necessary.

The review process for a non-standard university contract or agreement, that may require Legal Counsel review, needs to be forwarded to the manager of facilities and campus services at least one (1) month prior to the anticipated effective date of the contract for review.

If a contract is to be entered into and it is a standard contract, the agreement should be forwarded to the manager of facilities and campus services for review and approval. Any and all standard contracts or agreements must be completed and forwarded. Since the agreement is of standard format and it has been previously approved by Legal Counsel a Contract Review Checklist is not necessary.

The review process for a standard University contract or agreement should be forwarded to the manager of facilities and campus services at least two (2) weeks prior to the anticipated effective date of the contract for review.

Original signed contracts or agreements and pertaining documents are to be kept on file in the office of facilities and campus services and the requesting department.