November 2018 Meeting Minutes

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG. COUNCIL PERSONS PRESENT: RUDIE REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND JAN REEB.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 15, 2018, WERE REVIEWED.

MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT THE MINUTES FROM THE OCTOBER 15, 2018, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE OCTOBER DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

MOTION MADE BY REINHART, SECONDED BY ROHRS, TO APPROVE THE OCTOBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

RANDY RUGE AND NAOMI NICELY FROM PAULDING COUNTY HOSPITAL WERE IN ATTENDANCE TO PROPOSE THE INSTALLATION OF A 10 STATION FITNESS TRAIL THROUGH RIVERSIDE PARK. THE HOSPITAL WOULD LIKE TO PROMOTE HEALTHY LIFESTYLES TO THE COMMUNITY AND HAVE OFFERED TO PAY FOR AND INSTALL THE FITNESS STATIONS. ONCE INSTALLED, THE VILLAGE WILL BE RESPONSIBLE FOR ANY ON-GOING MAINTENANCE AND LIABILITY. A PROPOSED DONATION AGREEMENT WAS PRESENTED TO COUNCIL. THIS WILL BE REVIEWED AT THE NEXT COUNCIL MEETING.

HIGH SCHOOL GOVERNMENT STUDENTS PRESENT TO OBSERVE MEETING.

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 149 CALLS FOR SERVICE FOR THE MONTH OF OCTOBER WITH 37 OFFENSES.

EMS REPORT

EMS CLERK ASHLEY MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $6,464.32 FOR THE MONTH OF OCTOBER AND YEAR-TO-DATE TOTAL COLLECTED OF $67,504.27. SHE PROVIDED A WRITTEN REPORT SHOWING 32 EMS RUNS FOR OCTOBER WITH A TOTAL OF 275 EMS RUNS FOR 2018.

RANDY SHAFFER UPDATED COUNCIL ON PURCHASING A NEW EMS SQUAD. SHAFFER PRESENTED A QUOTE FROM PENNCARE FOR A 2017 DEMO UNIT THROUGH BRAUN AT A TOTAL COST OF $155,407.32, WHICH INCLUDES $13,000.00 IN OPTIONS AND A TRADE-IN OF $12,500.00. THE DEMO UNIT HAS 9,000 MILES AND THE FACTORY WARRANTY WILL NOT START ON THE UNIT UNTIL IT HAS BEEN PURCHASED. THERE IS CURRENTLY JUST OVER $121,000.00 IN THE EMS VEHICLE REPLACEMENT FUND, AND ANOTHER VEHICLE REPLACEMENT FUND TRANSFER WILL TAKE PLACE THIS YEAR. THE BALANCE OF THE PURCHASE PRICE WILL BE PAID OUT OF THE EMS FUND.

MOTION MADE BY WEST, SECONDED BY REINHART, TO PROCEED WITH PURCHASING THE 2017 BRAUN AMBULANCE DEMO FOR THE QUOTED PRICE OF $155,407.32, SUBJECT TO COUNCIL APPROVING THE PURCHASE AGREEMENT FROM PENNCARE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

SHAFFER ALSO INFORMED COUNCIL THAT SOME OF THE AVAILABLE GRANTS REQUIRE ELECTED OFFICIALS TO FULFILL TRAINING HOURS IN ORDER TO BE ELIGIBLE FOR SUCH GRANT FUNDS. THIS WOULD BE FEDERAL HOMELAND SECURITY GRANT MONEY AND THE VILLAGE WILL HAVE TO BE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) COMPLIANT, AND ONE OF THE REQUIREMENTS IS TRAINING OF ELECTED OFFICIALS. SHAFFER WILL LOOK INTO THE TRAINING AND GET BACK WITH COUNCIL ON COST AND IF TRAINING IS DONE ONLINE OR IN A CLASSROOM SETTING.

ANTWERP EMS ALSO RECEIVED A GRANT FOR AN IPAD WHICH SHAFFER PICKED UP LAST WEEK.

PAULDING COUNTY EMA DIRECTOR APPLIED FOR A GRANT FOR A TRAILER TO TURN INTO A MASS CASUALTY UNIT. THE GRANT WAS APPROVED AT 100% OF $65,000.00 FOR A FULLY STOCKED MASS CASUALTY TRAILER. THE MASS CASUALTY TRAILER WOULD HOLD 15 SERIOUSLY INJURED OR CRITICALLY ILL PATIENTS ALONG WITH A POP-UP TENT. A REQUIREMENT FOR THE ACCEPTANCE OF THIS GRANT IS THE VILLAGE EMS AGREEING TO PROVIDE MUTUAL AID ANYWHERE IN THE 11 COUNTY REGION WHERE A MASS CASUALTY MAY TAKE PLACE. AT THIS TIME, THERE ARE NO MUTUAL AID AGREEMENTS IN PLACE OUTSIDE OF PAULDING COUNTY AND HICKSVILLE. SHAFFER WOULD LIKE TO SEE THIS CHANGED AND HE WOULD LIKE THE MUTUAL AID AGREEMENT TO PROVIDE FOR REIMBURSEMENT AFTER 4 HOURS AT THE SCENE, WHICH IS WHAT FEMA REQUIRES AND FOLLOW FEMA (FEDERAL GOVERNMENT) RATES. SHAFFER SAYS THAT THE COUNTY EMA DIRECTOR AND THE EMA DIRECTORS OF THOSE 11 COUNTIES IN THE REGION WOULD HAVE TO WORK ON THE AGREEMENTS IF THE VILLAGE CHOOSES TO MOVE FORWARD.

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2018-15: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING FIRE PROTECTION SERVICES IN CALENDAR YEARS 2019, 2020, 2021, AND 2022

SECOND READING OF ORDINANCE NO. 2018-16: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEARS 2019, 2020, 2021, AND 2022

SECOND READING OF ORDINANCE NO. 2018-17: AN ORDINANCE INCREASING WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO

SECOND READING OF ORDINANCE NO. 2018-18: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEARS 2019, 2020, 2021, AND 2022

EMERGENCY READING OF ORDINANCE NO. 2018-20: AN ORDINANCE TO ESTABLISH THE TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2019, AND DECLARING THE SAME AN EMERGENCY

EMERGENCY READING OF ORDINANCE NO. 2018-21: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 6 (LOTS 3A, 3B, 8, AND 28) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY

FINANCE COMMITTEE REPORTED ON GROUP MEDICAL INSURANCE PLAN PROPOSALS FOR FULL-TIME VILLAGE EMPLOYEES. FINANCE COMMITTEE RECOMMENDS THAT THE VILLAGE RENEW THE CURRENT PLAN THROUGH MEDICAL MUTUAL.

MOTION MADE BY JAN REEB, SECONDED BY RISTER, TO APPROVE THE RECOMMENDATION OF THE FINANCE COMMITTEE TO RENEW MEDICAL MUTUAL 2020-1000 PLAN FOR VILLAGE GROUP MEDICAL INSURANCE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2018-24: AN ORDINANCE AUTHORIZING THE REIMBURSEMENT OF CERTAIN MEDICAL SERVICES INCURRED BY FULL-TIME EMPLOYEES PARTICIPATING IN THE VILLAGE’S GROUP MEDICAL INSURANCE IN CALENDAR YEAR 2019, AND DECLARING THE SAME AN EMERGENCY

THE FINAL ONE YEAR EXTENSION OF REAL WASTE DISPOSAL, LLC’S AGREEMENT WILL BE THE NEXT ONE-YEAR TERM COMMENCING ON APRIL 1, 2019. THIS WILL BE THE FINAL ONE YEAR EXTENSION BEFORE THE VILLAGE WIDE GARBAGE COLLECTION CONTRACT WILL BE SUBJECT TO COMPETITIVE BIDS. REAL WASTE DISPOSAL, LLC HAS BEEN A PLEASURE TO WORK WITH AND THERE HAVE BEEN VERY FEW COMPLAINTS CONCERNING THE COMPANY. THE ADMINISTRATOR ASKS THAT COUNCIL MAKE A MOTION TO EXTEND THE AGREEMENT FOR THE FINAL ONE YEAR TERM SO AN ORDINANCE CAN BE PUT ON THE AGENDA FOR THE DECEMBER MEETING TO AUTHORIZE THE MAYOR TO ENTER INTO AN ADDENDUM TO THE AGREEMENT MEMORIALIZING THE ONE YEAR EXTENSION.

MOTION MADE BY JAN REEB, SECONDED BY ROHRS, THAT IT IS THE VILLAGE’S INTENTION TO RENEW THE AGREEMENT FOR THE COLLECTION, TRANSPORTATION AND DISPOSAL OF RESIDENTIAL SOLID WASTE WITHIN THE CORPORATE LIMITS WITH REAL WASTE DISPOSAL, LLC FOR A ONE YEAR PERIOD BEGINNING ON APRIL 1, 2019, AND ENDING MARCH 31, 2020, AUTHORIZING THE VILLAGE ADMINISTRATOR TO SEND WRITTEN NOTICE OF THIS INTENTION TO REAL WASTE DISPOSAL, LLC. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MAUMEE LANDING SUBDIVISION, PHASE 6, SURVEY OF PLAT – LOTS 3, 8 & 28:

OLEY MCMICHAEL SUBMITTED A NEW PLAT OF SURVEY FOR THREE ADDITIONAL LOTS IN THE MAUMEE LANDING SUBDIVISION. LOT 3 IS A VILLA LOT AND IS ZONED MULTI-FAMILY AND LOTS 8 AND 28 ARE SINGLE FAMILY HOMES. THE PLANNING COMMISSION MADE A RECOMMENDATION THAT COUNCIL ACCEPT THE FINAL PLAT OF PHASE 6 AND AN ORDINANCE ACCEPTING THESE LOTS (SEE ORDINANCE 2018-21 ABOVE).

UPDATE ON THE CONSTRUCTION OF THE NEW LIFT STATION:

ALL CONSTRUCTION IS COMPLETED ON THE LIFT STATION PROJECT. TELEMETRY WHICH CONNECTS THE NEW STATIONS TO THE CALL OUT IN CASE OF SHUT DOWN IS BEING COMPLETED. THE VILLAGE SHOULD KNOW BY THE DECEMBER MEETING THE FINAL COST OF THIS PROJECT.

WATER PLANT IMPROVEMENT PROJECT:

NEW VALVES AND CONNECTIONS FOR THE FILTER BUILDING HAVE BEEN ORDERED AND THE CONTRACTOR IS WAITING TO INSTALL BEFORE THE FILTER MEDIA CAN BE CHANGED. IT LOOKS LIKE THIS PROJECT WILL RUN RIGHT DOWN TO THE DECEMBER 31st DEADLINE.

EHRHART PROPERTIES UPDATE:

NOTICE TO THE EHRHART PROPERTIES ON THE SUBSTANDARD AND HAZARDOUS 104 AND 105 MERVIN STREET PROPERTIES WERE SIGNED FOR ON SEPTEMBER 27, 2018. THE PROPERTIES ARE BEING CLEANED UP, OVERGROWN BRUSH HAS BEEN REMOVED AND THE BUILDING THAT WAS FALLING DOWN INTO THE RAVINE AT THE 105 MERVIN STREET ADDRESS HAS BEEN TAKEN DOWN. A LETTER REQUESTING THE REMOVAL OF A JUNK VEHICLE IN THE REAR YARD OF 104 MERVIN STREET WAS SENT.

VILLAGE OFFICES TO BE CLOSED NOVEMBER 22 AND 23, 2018:

VILLAGE OFFICES WILL BE CLOSED THURSDAY, NOVEMBER 22, AND FRIDAY, NOVEMBER 23, 2018, FOR THE THANKSGIVING HOLIDAY.

TRASH PICK-UP TO BE DELAYED ONE DAY:

DUE TO THE THANKSGIVING HOLIDAY ON THURSDAY, NOVEMBER 22, 2018, TRASH PICK-UP IN THE VILLAGE WILL BE MOVED TO FRIDAY, NOVEMBER 23, 2018.

SHOP SMALL BUSINESS SATURDAY:

THE ANTWERP CHAMBER WILL HOLD A SCAVENGER HUNT ON NATIONAL SHOP SMALL BUSINESS DAY ON SATURDAY, NOVEMBER 24, 2018, IN DOWNTOWN ANTWERP. RESIDENTS CAN STOP INTO THE ANTWERP SUBWAY FROM 8:00 A.M. TO NOON TO PICK UP A SHOP SMALL GOODIE BAG AND CAN SIGN UP FOR A SCAVENGER HUNT TEAM. THE CHAMBER IS OFFERING PRIZES FOR THE TOP 3 TEAMS. ALSO, SAVE YOUR RECEIPT FROM ANY ANTWERP CHAMBER OF COMMERCE MEMBER DURING THE WEEK OF NOVEMBER 18TH TO THE 24TH FOR A CHANCE TO WIN A $50.00 CHAMBER GIFT CERTIFICATE. DROP THEM OFF AT THE ANTWERP SUBWAY ON NOVEMBER 24TH.

CHAMBER CHRISTMAS TREE LIGHTING SCHEDULED:

THE ANTWERP CHAMBER OF COMMERCE WILL HOLD ITS THIRD ANNUAL CHRISTMAS TREE LIGHTING IN GREEN WAY PARK ON FRIDAY, NOVEMBER 30, 2018, AT 5:30 P.M. ALONG WITH THE LIGHTING OF THE CHRISTMAS TREE, THE DOWNTOWN CHRISTMAS LIGHTS ON THE STREET LIGHT POLES WILL COME ON AT THE SAME TIME. THE ANTWERP HIGH SCHOOL BAND WILL PERFORM AND SANTA’S ELVES WILL BE HANDING OUT CANDY CANES AND THE CHAMBER WILL OFFER HOT CHOCOLATE AND COOKIES FOR A FREE WILL DONATION.

COMMITTEE REPORTS

FINANCE COMMITTEE MET ON OCTOBER 31, 2018, AND AGAIN ON NOVEMBER 7, 2018, TO DISCUSS COMPENSATION AND GROUP MEDICAL INSURANCE RATES. THE COMMITTEE’S REPORT AND RECOMMENDATIONS ARE SET FORTH ABOVE.

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $3,665.10 IN THE MONTH OF OCTOBER WITH $2,622.00 GOING TO THE VILLAGE, $1,004.00 GOING TO THE STATE, AND $39.00 GOING TO THE COUNTY.

MAYOR ASKED COUNCIL TO CONSIDER LEAF PICK-UP SERVICE NEXT YEAR. ADMINISTRATOR KEERAN WILL BE ATTENDING A VISION BOARD MEETING ON DECEMBER 3, 2018, WHERE THE VISION BOARD WILL BE DISCUSSING THIS TOPIC. MAYOR IS REQUESTING THAT COUNCIL CONSIDER PUTTING $8,000.00 TO $10,000.00 IN 2019 BUDGET FOR LEAF PICK-UP.

HEATING SYSTEM WENT OUT AT TOWN HALL EARLIER THIS MONTH AND A NEW SYSTEM WAS INSTALLED FOR THE COST OF $2,200.00.

THE MAYOR IS NOT AVAILABLE ON DECEMBER 17, 2018, THE DATE OF THE NEXT REGULAR COUNCIL MEETING, AND REQUESTED THAT COUNCIL CONSIDER CHANGING THE DECEMBER COUNCIL MEETING DATE TO DECEMBER 10, 2018, AT 8:00 A.M.

MOTION MADE BY WEST, SECONDED BY RISTER, TO AUTHORIZE THE MAYOR’S REQUEST TO CHANGE DECEMBER REGULAR COUNCIL MEETING FROM DECEMBER 17, 2018, AT 5:30 P.M. TO DECEMBER 10, 2018, AT 8:00 A.M. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

POLICE CHIEF CLEMENS AS WELL AS THE MAYOR WOULD LIKE TO THANK RESIDENTS FOR PASSING THE POLICE RENEWAL LEVY.

NEW BUSINESS

WEST WILL DONATE $400.00 TO THE VILLAGE TO BE PLACED IN THE POLICE FUND. THE $400.00 DONATION REPRESENTS WEST’S INCREASE IN COUNCIL SALARY.

WEST ALSO REQUESTED THAT IN THE NEXT PAYROLL ENVELOPE, A SUGGESTION LETTER BE INCLUDED FOR VILLAGE EMPLOYEES TO GIVE IDEAS ON HOW THE VILLAGE CAN SAVE MONEY. WEST WILL CREATE THE LETTER TO BE INCLUDED AND PROVIDE IT TO FISCAL OFFICER LICHTY BY MONDAY, NOVEMBER 26, 2018, TO BE INCLUDED IN PAYROLL.