How can I setup a filter in Gmail to transfer emails to Todoist?

Guillaume Athenour
premium

Asked on Jul 11, 2011 - 14:50 UTC

Good morning,

I would like to setup a filter in Gmail which would automatically forward some emails to my different Todoist projects.

But before I can do that, Gmail asks to verify the forwarding email adress and sends an confirmation code to verify permission to this adress, (project.XXXX@todoist.net) and, of course, I cannot confirm the permission because it has been sent to a project and appears nowhere.

All responses

David Trey
staff

Replied on Jul 13, 2011 - 05:50 UTC

Hello Guillaume,

I'm afraid this is not possible :(

The reason why the confirmation mail doesn't appear in any task is because in order to send tasks via e-mail, you have to add and verify the address you want to send tasks from so you'd have to add and verify Google's own e-mail address.

Of course that's not possible and therefore you won't be able to verify your Gmail filter address.

As a workaround, if you have a stand-alone e-mail client (Outlook, Thunderbird etc.), you could use it to create a forwarding rule. You could then create a separate e-mail address which you could use as a forwarding address for Gmail. From there, your e-mail client could forward these mails directly to Todoist.

For example:
- you create a new account: example@example.com,
- create a rule in Gmal to forward specific mails to this address,
- then you add example@example.com on your Todoist's address list (in the window that appears once you click the mail icon to get the address) and confirm that it's your address,
- go to your e-mail client and set a rule to forward everything that's being sent to example@example.com to your Todoist project address (project.XXXX@todoist.net).

The only downside is, that you'll see "FW: " at the beginning of each task name.

Best regards,
David

Guillaume Athenour
premium

Replied on Jul 16, 2011 - 12:03 UTC

Thanks for your answer, I will try the xworkaround.

Michiel Brouwer
premium

Replied on Jan 23, 2014 - 12:24 UTC

There is a solution for this very problem I ran into myself. Perhaps it's a good idea to let people know in some way or another.

In Gmail I added a different forwarding email adress. On that account I received the verification code. What I then did, was look at the mail adress the code was sent from. Which turned out to be Gmail Team [forwarding-noreply@google.com]. It gets real simple from here:
1. In Todoist, go to 'Inbox'
2. Go to 'Task actions'
3. Choose 'Email tasks to this project' from the dropdown menu
4. Go to 'Email adresses you wish to accept tasks from'
5. Add 'forwarding-noreply@google.com' to this list
6. In Gmail, add your personal inbox mail adress as a forwarding adress (for example: "project.1xxxxxxxxx@todoist.net")
7. In Todoist, go to 'Inbox' and wait for the verification code. It should come in correctly by now.
8. In Gmail, enter the verification code where you add forwarding adresses.
9. There you go! You can now use your personal Todoist mail adress in your filters.

RM

Ryan Malone
premium

Replied on Nov 21, 2014 - 14:31 UTC

Yo da man! That's a great work around Michiel and makes a of sense. Going to try it.

Michael Eger
premium

Replied on Mar 23, 2015 - 07:03 UTC

Why can't you just allow the conformation code to show up as a task. Gmail can send emails to todoist but Todoist can't resived conformation codes from gmail.

The conformation code should be emailed just like a forwarded email but why does it not show up?