STATE
State / County / District / Subdivision/ Grouping within a country where the hash runs.

LOCATION
Village / Town / City where the Hash Chapter is based.

HASH CHAPTER NAME
The formal Full Name of Hash Chapter, Hash Club, Hash Group, whatever ie.Kuala Lumpur Hash
House Harriers
Other more commonly used names expessed locally may be recorded in Nick Name Field

Acceptable abbreviations

H3 : Hash House Harriers

H4 : Hash House Harriers and Harriettes

HH : Hash House

All other names to be in full: Harriettes, Horrors, Hazards, Haggards etc

Chapter names like “Hash House Harriers of Somewhere” should be changed to “Somewhere Hash House Harriers” to ensure a consistent sorting process.

Where there have been a number of Hashes in the same locality add a number to the name when hash no longer operates and subsequently a new Hash Chapter unrelated to participants of previous hash starts. If predominantly the same participants from old Hash don't create a new hash but let it be a resurrection and make notes on Comments field. Do not have any number if Hash is still active eg Chapter Name-1 HHH(First hash that died), Chapter Name-2 HHH (second hash that died), Chapter Name HHH (Current active hash)

LINK TO ACTIVE HASH CHAPTER WEBSITE
Link to the hash chapter website. It will be a case that the link was reported as being active as at the date of last update. There is always the possibility that the link has died or the hash chapter has died and link to an active website that has not been updated for some time.

HASH CHAPTER NICK NAMES or AKA
All the other nick names of a Hash Chapter will be listed. eg Kuala Lumpur HHH will show “Mother Hash”. Petaling Jaya HHH will show “PJ Animals”.
Previous names that the Hash Chapter may have been called back in history might also appear here.

YEAR OF BIRTH-YOB
Year Hash Chapter was born (yyyy)

DATE OF BIRTH - DOB
Date is the date of the First Run. Date format required is dd-mmm-yyyy to minimise issues related to date formats. If only the year is known the latest date possible for the year is shown e.g. 31-Dec-1942. If only the month and year is known the last day of that month in that year is shown.

DATE OF BIRTH FLAG
Flag to show that Date of Birth is a guesstimate and that confirmation of actual date is being sought

FATHER
Foundin Father is the person most responsible for establishing the new hash. In Hash Genealogy terms, this person is the Hash Father. Real Name and Hash name may be both be recorded, e.g. Bill 'Tumbling Bill' Panton

MOTHER
In Hash Genealogy terms the hash chapter that the Founder previously ran with prior to starting the new hash chapter becomes the Mother of the new hash.

MIDWIVES - co-founders
Co-founders are hashers who assisted the Founder in establishing new hash chapter. If these cofounders had been involved with hash chapters before starting the new hash the names of those hash chapters can be included in brackets after the hasher's name. Cofounders listed should be those hashers who actually assisted, rather than a list of who was there. In hash genealogy terms, these cofounders are referred to as midwives.

HASH CHAPTER LINK LOGO
This link will be provided by Hash Genealogy process to provide a link to graphic for Hash Chapter logo if stored in Hash Genealogy Logo file.

ARCHIVE REFERENCE
This link will be provided by Hash Genealogy process to provide a link to an archive file for Hash Chapter if one is available in Hash Genealogy Archive folder

LINK TO CHAPTER's HISTORY
Link to Historical References as presented within Hash Chapters website. Many Hash Chapters are now presenting individual Hash Histories on their websites.

ACTIVE FLAG
Flag to indicate if Hash is currently active.

DATE OF DEMISE
Date that the hash stopped running. Date format required is dd-mmm-yyyy to minimise issues related to date formats. If only the year is known the earliest date for year is shown 01-Jan-1942 If only the month and year is known the first day of that month in that year is shown.

DATE OF DEMISE FLAG
Flag to show that Date of Birth is a guesstimate and that confirmation of actual date is being sought.

COMMENTS FOR PUBLICATION
Name Change, Merged with etc (limited to 256 characters)

DATE RECORD LAST UPDATED
dd-mmm-yyyy to indicate when the information for the update was provided