Our client, one of the Big 4 CA firms in Canada is sourcing a Bilingual Executive Assistant for the Montreal office. As a leader they strive to help all employees achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized as one of Canada's top employers, they continually strive to be a great place to work.

The Executive Assistant provides full administrative support to a management team of client serving executives. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.

Financial Management Support: Has in-depth knowledge of, and performs tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensures compliance of time and expense tracking/reporting.

Billings: Assists partners and their engagement team with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP

Time and Calendar Management: Establishes a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences. Independently manages multiple calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate.

Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups.

Client Relationship Management: Regularly meets with client serving executives to obtain a strong understanding of their needs. Develops and maintains relationships with internal and external clients to understand the business and client needs.

Others duties as required.

Other Responsibilities:

Managing external events calendarParticipating in coordination of internal/external eventsManaging the sponsorship and donation requestsUpdating various databases

Qualifications:

Minimum 5 years related experience in an administrative role/environment preferredMust have 3-5 years of experience with executive calendar and schedule managementPost-secondary education (preferred)Fluently bilingual. Strong written and verbal communication skills in both French and English is a must.Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applicants and technical/office equipment at an intermediate levelGeneral understanding of financial principles as it relates to the billing of chargeable timeProven ability to differentiate when to take action independently or to partner as a teamAbility to multi-task and meet multiple and/or unexpected deadlines in a demanding environmentDemonstrates sound judgment regarding confidential and sensitive matters