SWING PDF Converter for Notes

Lotus Notes Export to PDF

Export and Archive Emails, Documents and Databases

Have you ever wanted to export Lotus Notes emails and documents into standard PDF format? Try out SWING PDF Converter for Notes. It is a powerful tool for Administrators, Developers and Business Users.

Directs output either to the file system or to DMS/ECM (e.g. Microsoft SharePoint)

Use LotusScript API or Java API

Create personalized PDF documents from any content

Format your documents using alternate page layouts, if needed

Produce print-quality output from Domino web applications

Run the code either on the Notes client or on the server, on-demand or scheduled

Does not require a separate installation. Just include it into your apps.

Ready to use Notes-to-PDF

Lotus Notes has finally got a PDF icon for its toolbar. Whether you need a single Notes document with all its attachments to be converted, or you want to select multiple documents and convert them into a compound PDF or a series of PDFs – it is now just a click away! View a short demo: Exporting Lotus Notes Documents to PDF.

The installation is quick and simple – if the SWING PDF Converter database resides on your Domino server, the deployment to individual Notes users or groups is as simple as sending an email.

Archiving from the Lotus Notes client

With SWING PDF Converter, you can archive any collection of emails and documents (e.g. project-related or case-related emails/documents) into either individual PDF (or PDF/A) files or a compact, searchable PDF Package.

A PDF Package is a single PDF file which acts as a container for other documents or email messages. It consists of any number of documents/emails with their corresponding attachments. It also contains a view with columns from the original Notes view (e.g. Date, From, To, Subject), so users can sort, search and navigate through documents/emails with ease – all this inside Adobe Reader. View a short demo: E-mail Archiving.

Batch archiving of mailboxes and Domino databases

Administrators can set up archiving jobs for automated export of emails and documents. These jobs can be executed either scheduled or on-demand, without user intervention.

Usage Scenario #1: An organization may want to extract all emails from specific archive folders across multiple users’ mailboxes, and save them as archivable PDF/A files. View a short demo: Automated Email Archiving.

Usage Scenario #2: It is also possible to export entire databases in a batch process by simply creating a new archiving job in SWING PDF Converter, selecting the databases (or even specific folders or views within the databases) and running the job. View a short demo: Batch Exports.

Archiving from Lotus Notes to ECM systems (e.g. Microsoft SharePoint)

PDF Converter connects directly to your ECM/DMS repository such as Microsoft SharePoint, EMC Documentum, IBM FileNet, Alfresco, Nuxeo and more. An archiving job can be configured so the resulting PDF documents are directed to an existing document repository, along with metadata obtained from Notes fields and formulas.

Once you have your Notes content migrated to the ECM system, the access to the content is preserved without depending on Domino email or application servers.

Relevant emails are filed as PDF or PDF/A documents together with other kinds of electronic records. They are under the control of the ECM system according to the organization’s records management policies. View a short demo: Exporting Notes to Microsoft SharePoint.

PDF export services

Do you need to do a one-off export from Lotus Notes databases? Don’t want to purchase a license or install anything on your servers?

Let us run the export for you. All we would need from you is certain information about the data that you wish to export, after which we will provide you with an estimate. Once you decide to move forward with our services, you can send us your databases and we will send you back the generated PDF files. For more information, contact us today.