The Payroll Office will be closed from Monday, December 24, 2018, through Tuesday, January 1, 2019. It will reopen for business on Wednesday, January 2, 2019. Employees will be paid according to the following schedule:

Monthly Payroll–All employees paid on a monthly basis with direct deposit will have their accounts posted on Monday, December 31, 2018.

Biweekly Payroll–All employees paid on a biweekly basis will be paid for the period of December 2–15, 2018, on Friday, December 21, 2018.

Hours worked and recorded on the time sheet for the pay period of December 2–15, 2018, should reflect actual hours worked.

Holiday Shutdown/Time Recording

December 25, 2018, and January 1, 2019, are national holidays. Eligible non-exempt (hourly) employees who are required to work on December 25 and January 1 will be paid for the hours worked plus an additional ½ time for working on the holiday for a total of 1 ½ times their hourly pay rate.

December 24, 26, 27, 28, and 31 of 2018 are university holidays. Non-exempt (hourly) employees who are required to work on any of these days must record that time as hours worked on their time sheet. Non-exempt employees will be paid at their regular hourly rate for work performed on December 24, 26, 27, 28, and 31. Non-exempt and exempt employees who work December 24, 26, 27, 28, and 31 may take a floating holiday for each day worked with the approval of their supervisor, provided that the floating holiday is used by January 31, 2019. Floating holidays issued for this purpose that are not taken by January 31, 2019, will be forfeited. There will be no exceptions.

As a reminder, non-exempt employees must record all hours worked on their time sheet; any hours worked over 40 in the work week will be compensated at 1 ½ times the employee’s regular hourly rate.

Any employee who works pursuant to a Collective Bargaining Agreement will be paid according to the terms of the agreement.

Pay Date, January 4, 2019: Approvals Due, December 20, 2018

Due to the Christmas holiday, time cards for the period of December 16–29, 2018, for the pay date of January 4, 2019 (BW 1), must be submitted by 10 a.m. and approved no later than 4 p.m. on Thursday, December 20, 2018.

Any time sheets that are not submitted by 10 a.m. and approved by 4 p.m. on Thursday, December 20, 2018, will be delayed in processing until the next pay period, which will be January 18, 2019. It will not be possible for ANY exceptions to the above.

Please share this information with your employees.

If you have any payroll questions, please call 7-3336 or contact the Payroll Office via email at payroll@iit.edu. Happy Holidays to all! Payroll staff look forward to seeing everyone when the office reopens on January 2, 2019.

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