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The Estée Lauder Companies Global Jobs

GLOBAL JOBS

The Estée Lauder Companies attracts the most outstanding people from diverse industries
and nurtures their talents. Whether they work in one of our stores, on a production line,
at our corporate headquarters in New York City or in one of our affiliates worldwide,
our employees take pride in their contributions to our success.

The primary focus of this position is to provide backbone administrative support to the Vice President of Global Consumer Marketing & Engagement and the Vice President of Product & Lifestyle Marketing in day to day activities and projects, as well as providing general administrative support to their teams. The position will be a key contributor in maximizing communication and solid working relationships between the marketing team and all other departments within Jo Malone London and the Regions to enhance and further support cross functionality throughout the brand.

ACCOUNTABILITIES:

General Administration and VPS Support

Act as a general point of contact and gate keeper for the VP’s within the corporation.

Organise and prioritise work flow for the VP’s to ensure efficient and timely completion of assignments & deadlines.

Assist in the project management and timely completion of internal presentations, fragrance platforms and other assignments delegated by the VP’s.

Participate in Marketing team calls and other meetings as directed by the VP’s

Stay up to date and privy to the Marketing Launch calendars, timelines and all internal projects the Marketing Department is involved with.

Schedule and maintain a high volume of calendar meetings including but not limited to regular Marketing team status calls, conference calls and meetings with various teams internationally during periods of business travel.

Continually review calendar to maximise efficiency

Travel

Book travel arrangements and create detailed itineraries, compiling all necessary travel documents for the VP’s as well as for any relevant guests to the brand.

Continually review travel calendar and forward plan as far as is possible

Team Support

Basic financial management

Produce agenda and minutes of regular department meetings

Collate relevant information for documents and reports

Compile, proof-read and send correspondence on EDS / Directors behalf

Prepare, manage and format communication and correspondence for the Department

Proof-read documents to ensure accuracy of content and presentation

Answer or re-direct phone calls, emails and enquiries as point person for the department/take messages

Assist with the organization and implementation of special events

Manage all financial administration such as raising of POs for 3rd party agencies