Disabled: If this option is selected, the device is not available for users to select when reviewing interactive proofs.

Click Create.

Configuring Pop-Up Messages for Proofs

You can configure pop-up messages on proofs to communicate general information to all reviewers in your organization.

You can configure messages to appear in the following situations:

On load message: Displays when the proof first opens. Useful for explaining to users how to review a proof or to provide a disclaimer or other legal text.

On decision message: Displays when a user selects a decision on a proof. Useful for giving your users checklists for things such as brand or regulatory compliance. For information about decisions, see "Making Decisions on a Proof."

Confirm button text: The label that displays on the button in the On load pop-up message explained above.

To create pop-up messages for proofs:

Click Edit to the right of the message you want to customize.

Specify a message and include the appropriate formatting, then click Save.

(Optional) If you customized the On load message and you want to also customize the confirmation button label, click Edit to the right of Confirm button text, specify a label, then click Save.

Configuring Proof Defaults

You can define global proof default settings that apply to all proofs created by users in your organization's account.

NOTE The visibility of these settings in your account depends on your plan level; requirements for each setting are specified below.

To modify the default settings for Proofs:

Log in to Workfront Proof as the Workfront Proof administrator.

Click Settings > Account settings in the upper-right corner of the Workfront Proof interface, then click the Settings tab.

Continue with the following sections to learn about each available option in the Proof Defaults section:

Workfront Proof applies this deadline to all new proofs in your account that do not have an Automated Workflow.

Copy owner from original proof

This setting is useful if you have different people creating different versions or copies of proofs. By default, it is set to Enabled, which means that the owner of the first version a proof is also the owner of all consecutive versions of the proof, regardless of who creates these versions.

If you disable this setting, the person who creates any new version of a proof becomes the owner of that version. This means that different versions of the same proof can have different owners.

This setting applies both to creating new proofs and copying proofs.

Electronic signatures

A Select or Premium Plan is required to use this feature. For more information about the various plans available, see "Workfront Plans."

This setting makes electronic signatures mandatory on all proofs created in your organization's account. When decision makers on the proof submit their decision, Workfront Proof prompts them to confirm the decision by entering their login credentials. This means that your users cannot share proofs with Guest reviewers who don't have Workfront Proof logins.

The electronic signatures message displays when Workfront Proof prompts reviewers to electronically sign their decision on a proof.

A Select or Premium Plan is required to use this feature. For more information about the various plans available, see "Workfront Plans."

The Proof counter assigns a number to the proofs created in your account. It is unique to your account.

When a user creates new versions of a proof, the proof counter assigns the same number to every version.

You can specify the number from which the proof counter should count every time a user creates a proof.

IMPORTANT Once you enable the counter and start creating proofs, you cannot change the start number.

Make folder mandatory

This setting forces users to add their new proofs to folders. A proof creator can save a proof only after selecting the folder where they want to store it. This is helpful in keeping your proofs organized.

Disable proof email notifications

This setting is most commonly used by companies who developed an integration with their own systems using our Public API. If enabled, your account does not send any emails, including the New proof emails and Email alerts. You can still see the Message and Share proof links options in the account, but they do not trigger any emails.

If your reviewers use languages with right-to-left text direction in their comments, you can enable this setting so that they are able change the text direction of a comment.

Login required

A Select or Premium Plan is required to use this feature. For more information about the various plans available, see "Workfront Plans."

Login required enhances the security of the proofs created in your account. If it is enabled, reviewers are required to log in using their email and password before they are allowed to view proofs created in your organization's account. This means that your users cannot share the proof with Guest reviewers.

Comment deletion

If you don't want your reviewers to be able to delete their own comments, you can disable this option in your account.

Web Proofing Viewer

The Web Proofing Viewer is available to use for video and static proofs. With some limitations, it can also be used for reviewing proofs with interactive web content.

Disable new viewer: When this option is selected, users cannot use the Web Proofing viewer.

Desktop Proofing Viewer

The Desktop Proofing Viewer is the recommended viewer for reviewing proofs containing interactive web content. It can also proof static and video content. For more information, see "Reviewing and Managing Interactive Proofs."

The settings below let you specify whether your users open interactive content in the Desktop Proofing Viewer or the Web Proofing Viewer:

Enabled for all interactive proofs (default): The Desktop Proofing Viewer launches whenever a user opens an interactive proof. Users can proof secure (https) and non-secure (http) websites, as well as websites with iFrame protection, such as YouTube and Facebook.

Enabled for external interactive proofs only: With this configuration, designed for organizations that can't use the standalone Desktop Proofing Viewer, the Web Proofing Viewer launches when users open interactive proofs created from a bundled ZIP file; the Desktop Proofing viewer launches when users open an interactive proof created from a URL. For information about these two types of interactive proofs, see the section "About Creating Proofs for Interactive Content" in the article "About Proofing Interactive Content.")

NOTE Internet Explorer is not supported for proofing interactive content in the Web Proofing Viewer.

Enabled for all proofs: The Desktop Proofing Viewer launches when users open proofs of any kind.

Enabled and not default: You might not have access to this option because the Legacy Proofing Viewer is supported by Flash, which has been deprecated in most environments.The Legacy Proofing Viewer opens every time a user launches an interactive proof. From there, the user can launch the proof into the Desktop Proofing Viewer.

Disabled: You might not have access to this option because the Legacy Proofing Viewer is supported by Flash, which has been deprecated in most environments.All interactive proofs launch in the Legacy Proofing Viewer. Users do not have the option to use the Desktop Proofing Viewer.

Configuring Sharing Defaults

You can specify who your organization's proofs can be shared with, what versions are available for reviewers, and when proofs with an automated workflow are visible to users who are associated with a given stage.

For more detailed information about sharing settings within Workfront Proof, see "Configuring Sharing Settings."Configuring a Custom Sub-Domain for Your Organization

You can create a customized sub-domain for your account. The sub-domain will replace the word "app" in your account URL with the sub-domain name.

For detailed information about how to brand the Workfront Proof site, see "Branding."

Configuring Advanced Password Settings

Under Advanced password settings, you can enhance password security for your users.

Click Setup to the right of the setting you want to configure:

Minimum password length: The default Workfront Proof password length is six characters. You may want to increase the number, depending on your organization's policies.

Character mix: You can force the users to use a mix of lowercase, uppercase, numbers, and symbols in their passwords. You decide how many characters the password should contain.

Maximum characters repetition: You can specify how many characters can repeat in each user's password.

Automatic password aging: Forces users to regularly change their password. You decide how often they will do so.

Number of password repetitions not allowed: Configure the number of password repetitions not allowed in your account.

Profile lockout: Locks your users out of the account after a number of unsuccessful login attempts that you specify. You also specify how long they should wait before they can access their account again.

Lock user if password not reset after 30 days: If your user doesn't change their initial password within 30 days from their profile activation, they are locked out of the account. Account Administrators can unlock (reactivate) users who get automatically locked by the system. This will give them additional seven days to change their password.

Lock user account if inactive for 120 days: If your user doesn't log into Workfront Proof or a Login-required proof for 120 days, they are locked out of the account.

Change password after first login: Requires users to change their temporary password after their first login. Account Administrators can unlock (reactivate) users who are automatically locked out by the system. For more password information, see "Logging In and Changing Your Password and Email."

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