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San Antonio Document Scanning

When it comes down to it, digital files are much easier to locate and manage than physical ones. With a simple computer search, a file can be located, and storing files on a computer takes much less space than it does to store physical files. Digital files also mean that they can be readily shared and updated so that everyone receives the same information. No one has to worry about having incorrect information.

If you or your San Antonio business is interested in transitioning to paperless, you'll need to come up with an action plan. Finding a secure San Antonio provider to discuss this plan with can help save you lots of trouble in the long run. Let's take a look at how involved the document scanning process is to show you what we mean:

Set Up a Document Scanning Procedure

Create a document retention plan.

Figure out how long to retain each type of document

Determine who requires access to them

This should be published to every employee.

Decide which documents will be needed in the future.

The costs of document scanning grow with the number of times the document is accessed and shared. If it is unlikely to be needed again, then just storing the original file is the better option. Everything left is what you should scan.

Now it's time to destroy all unneeded records.

Be sure that everyone who keeps company records gathers these files to one centralized location.

Ask employees to organize their personal files using the official document management policy

Finally, it is time for the actual scanning.

Be sure to remove all paper clips and staples before scanning a document.

The best option for document scanning projects is to hire a professional scanning service.

San Antonio Shredding Service makes the conversion process easy. We have experience helping Texas businesses of all types go paperless. Our San Antonio contractors will organize your files after scanning them, and then securely shred all your old physical files once the job is done.

Go Paperless with a Document Scanning Service in San Antonio!

Document scanning can be very tedious and time-consuming if you have a lot of files. Don't let your project wear you out. With a document scanning service, your files will be scanned, organized, and shredded in no time. San Antonio Shredding Service provides fast, reliable, and affordable solutions to your document scanning needs.

To learn more about the document shredding services available at San Antonio Shredding Service or to scan and shred your files, just give us a call at (210) 853-5666, or request a FREE quote today.