AUCKLAND DOMAIN COMMITTEE - Terms
of Reference

Background

The Auckland Domain is an important
regional park and also has areas within it managed by the Waitemata Local
Board. This committee is set up jointly by the Governing Body and
Waitemata Local Board to co-ordinate decisions relating to the Domain.

Responsibilities

Decision-making responsibility for parks,
recreation and community services and activities in Auckland Domain including
those anticipated in the Auckland Domain Act 1987, which are the responsibility
of the Governing Body or the Waitemata Local Board.

Powers

All powers of the Governing Body and
Waitemata Local Board necessary to perform the committee’s
responsibilities including those powers conferred on Auckland Council pursuant
to the Auckland Domain Act 1987.

Except:

(a)powers
that the Governing Body cannot delegate or has retained to itself (section 2)

(b)where
a matter is the responsibility of another committee or local board

(c)the approval of expenditure that is not contained within approved
budgets

(d)the
approval of expenditure of more than $2 million

(e)the
approval of final policy

(f)deciding significant matters for which there is high public interest
and which are controversial.

Exclusion of the public – who needs to leave the
meeting

Members of the public

All members of the public must leave the meeting when
the public are excluded unless a resolution is passed permitting a person to
remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

·Access to confidential
information is managed on a “need to know” basis where access to
the information is required in order for a person to perform their role.

·Those who are not
members of the meeting (see list below) must leave unless it is necessary for
them to remain and hear the debate in order to perform their role.

·Those who need to be
present for one confidential item can remain only for that item and must leave
the room for any other confidential items.

·In any case of doubt,
the ruling of the chairperson is final.

Members of the meeting

·The members of the
meeting remain (all Governing Body members if the meeting is a Governing Body
meeting; all members of the committee if the meeting is a committee meeting).

·However, standing
orders require that a councillor who has a pecuniary conflict of interest leave
the room.

·All councillors have
the right to attend any meeting of a committee and councillors who are not
members of a committee may remain, subject to any limitations in standing
orders.

Independent Māori Statutory Board

·Members of the
Independent Māori Statutory Board who are appointed
members of the committee remain.

·Independent Māori Statutory Board members and staff remain if this
is necessary in order for them to perform their role.

·Local Board members who
need to hear the matter being discussed in order to perform their role may
remain. This will usually be if the matter affects, or is relevant to, a
particular Local Board area.

Council Controlled Organisations

·Representatives of a
Council Controlled Organisation can remain only if required to for discussion
of a matter relevant to the Council Controlled Organisation

Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5)minutes
speaking time for each speaker.

5.1 Public
input - Tennis Auckland

Te take mō te pūrongo

Purpose
of the report

1. To
make a presentation to the Auckland Domain Committee about the ASB Tennis
Arena Redevelopment.

Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.

This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.

At the close of
the agenda no requests for local board input had been received.

Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:

“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local
authority by resolution so decides; and

(b) The presiding member
explains at the meeting, at a time when it is open to the public,-

(i) The
reason why the item is not on the agenda; and

(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:

“Where an
item is not on the agenda for a meeting,-

(a) That item may be discussed
at that meeting if-

(i) That item is a minor
matter relating to the general business of the local authority; and

(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but

(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”

Auckland
Domain Committee

21 February
2019

Tennis
Auckland Region - Redevelopment of ASB Tennis Arena

File No.: CP2018/22259

Te take mō te
pūrongo

Purpose of the report

1. To
obtain approval from the Auckland Domain Committee for the proposed staged
redevelopment of the ASB Tennis Arena by Tennis Auckland Region Inc.

Whakarāpopototanga matua

Executive summary

2. The
Tennis Auckland Region Inc. (TAR) facility known as the ASB Tennis Arena, is
located within the Auckland Domain on land leased from Auckland Council, in
accordance with the provisions of the Auckland Domain Act (1987) (the Act), and
the lease issued pursuant to the Act.

3. TAR
wishes to undertake a staged redevelopment of the site to replace aging
infrastructure (primarily stands) and add a retractable roof structure, if
funding permits.

4. Replacement
stands will enable the seating capacity to be increased to 3500, thereby
meeting the minimum requirements of the WTA (Women’s Tennis Association)
and ATP Tour (Association of Tennis Professionals (men’s)).

5. TAR’s
priority is to increase seating capacity to meet minimum requirements, to
ensure future tournaments are secured for Auckland, ahead of the tournaments
being allocated to rival cities such as Brisbane or Doha.

6. The
terms of the lease require Auckland Council (as landlord/landowner) to give
approval for the demolition of any part of the existing tennis facility, and
the construction of new facilities. Separately, TAR is seeking both
updated resource and building consents.

7. TAR
is also seeking council approval to use the previously-approved $5.5 million of
grant funding as a contribution towards a facility with a retractable roof, for
the provision of two stands only that would meet the seating requirements. This
matter will be considered by the Environment and Community Committee, as the
amount exceeds the $2 million delegations of this committee.

8. The
proposed development will occur within the boundaries of the leased area
defined in the Act.

9. Subject
to TAR obtaining the necessary regulatory approvals, it is recommended that the
committee support Stages 1A and 1B of the redevelopment of the ASB Tennis
Arena. This will ensure it meets the 3500 minimum seating requirements,
increasing the prospects of securing future ATP/WTA tournaments. In addition,
it will recognise that a retractable roof may be desirable, however current
funding options preclude this from inclusion in the foreseeable future.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain
Committee:

a) note
the work undertaken to progress a redevelopment plan that increases seating
capacity to the minimum requirements of the international professional tennis
bodies, with the view to securing future tournaments in Auckland.

b) approve
in principle the redevelopment of the ASB Tennis Arena South and West stands
subject to specific conditions.

c) delegate
authority to the General Manager Community Facilities to formalise land owner
approval and set specific consent conditions.

d) recommend
to the Environment and Community Committee that Council funding of $5.5
million be confirmed for the redevelopment of the South and West stands
(Stages 1A and 1B) subject to terms determined by that committee.

e) note
that the recommendations relate to Stage 1A and 1B only as defined in this
report, and that subsequent stages of work will require further approval.

Horopaki

Context

Issue

10. Tennis
Auckland has previously advised council of its intention to redevelop the ASB
Tennis Arena. Originally, works were to be undertaken to coincide with
the Next Generation of Australia development in 2009/2010, however these did
not proceed. Subsequent iterations of the designs were developed, and
presentations made to council to consider further grant funding options.

11. Tennis
Auckland has again reviewed and revised its proposed redevelopment plans. They
now seek to prioritise the re-development of two stands, to increase seating
capacity to 3500. A retractable roof structure is still proposed, but this will
be several years away from commencing, and is contingent on raising additional
funds to complete this work.

12. Based on
earlier proposals, council has approved grants totalling $5.5 million towards
the redevelopment of the ASB Tennis Arena that included the provision of a
retractable roof structure.

13. The
redevelopment is proposed to occur in four stages over about eight years, as
detailed in Table One below.

Table One: stages of redevelopment

STAGE

TIMING

NATURE OF WORKS

COST

($ millions)

FUNDED

Y/N/Partial

1A

2019

Demolish and rebuild the West
Stand

$10.555

Partial

1B

2020

Rebuild the South Stand

$9.118

Partial

Subtotal

$19.673

2

2023

Rebuild the North and East
Stands

$5.000

No

3

2026

Construct the roof structure

$11.000

No

TOTAL

$35.673

14. There are two
issues for council’s consideration:

a) Whether to approve the
demolition and subsequent development of part of the existing structure (a
matter for the Auckland Doman Committee), and

b) Whether to approve the
allocation of the Council grants to the construction of two stands (a matter
for the Environment and Community Committee).

15. The new
stands constructed as part of Stage 1A will not only increase capacity to the
minimum of 3500, but will also provide new female toilet facilities, a
communications room, and an Uninterrupted Power Supply room.

16. Full details
of the plans and components for Stage 1B have not yet been provided.

17. The TAR
Project Plan anticipates signing the construction contract with the preferred
contractor on or about 11 March 2019. The anticipated construction start date
is 25 March 2019, and the practical completion date for Stage 1A is 31 October
2019.

18. As TAR is
still fundraising for Stage 1B, no details of proposed construction dates have
been provided for 2020. TAR has stated that if insufficient funds have been
raised to finance Stage 1B, the commencement date will be deferred until all
funds have been secured.

Decision-making authority

19. The ASB
Tennis Arena is located within Auckland Domain on a site leased from Auckland
Council to Tennis Auckland Region Inc. Auckland Domain is governed by the
Act, and is administered by council in accordance with the provisions of the
Act.

20. In 2008 the
Act was amended to allow council to enter into a lease with Tennis Auckland to
enable the sub-leasing and redevelopment of part of the site in conjunction with
Next Generation Clubs of Australia. This redevelopment was completed in 2011,
but excluded the development of the Tennis Auckland facilities, including a
roof structure over the main court area.

21. Decisions
relating to most matters concerning Auckland Domain have been delegated to the
Auckland Domain Committee, including items of expenditure up to $2 million. For
items exceeding this value, the matter must be referred to the relevant
committee, in this instance, the Environment and Community Committee.

Assessment of significance

22. The ASB
Tennis Arena is the host venue of the annual ASB Classic, part of the WTA
(Women’s Tennis Association) and ATP Tour (Association of Tennis
Professionals (men’s)) – both international events. The tournaments
draw much local and international interest. On many past occasions the
tournaments have been affected by rain, although the 2019 tournament enjoyed
sunshine for the large duration of the event.

23. The
redevelopment of the ASB Tennis Arena is significant, not only because it is
the only New Zealand venue for WTA and ATP world tour events, but also due to
the overall scale and value of the works being undertaken, In addition, because
it is located within Auckland Domain, being one of the premier parks in New
Zealand.

24. Notwithstanding
the importance of the site, the redevelopment of the tennis facility has been
planned for many years. Funders (council and its predecessor) have considered
the proposed development on several occasions. When legislation was amended in 2008,
the future redevelopment of the site was signalled through public notification
as part of the Select Committee and legislative process.

Previous decisions

25. Council has
previously considered requests from Tennis Auckland for financial assistance towards
the redevelopment of the ASB Tennis Arena.

26. $3 million
was allocated in the 2012-2022 Long Term Plan, and a further $2.5 million
agreed in principle in 2016, subject to a number of terms and conditions being
met.

27. In all
previous deliberations, financial support has been granted based on the
proposal incorporating a roof structure.

29. Upon receiving
approval for the redevelopment plans for Stages 1A and 1B from the Auckland
Domain Committee, a separate report will be submitted to the Environment and
Community Committee on 12 March 2019. This report will consider the
confirmation of the total amount of grant, plus the allocation between the
various stages (1A and 1B).

Tātaritanga me ngā tohutohu

Analysis and advice

Approvals

30. The lease
requires TAR to obtain Council’s prior written approval as landowner for
any building work which alters the external appearance of the facility.
Additionally, TAR must obtain council’s prior written approval to pull
down or remove any part of the tennis centre.

31. Council
cannot withhold its consent arbitrarily or unreasonably if the conditions
within the lease are met.

32. If council
approves funding for this redevelopment, the comprehensive Development Funding
Agreement which documents the grant funding incorporates all the conditions to
be met. It also adds other preceding conditions that must be met prior to the
construction contract being let, demolition commencing, or the release of any
council funding.

33. Based on the
information provided by TAR, the proposed development appears to be consistent
with the 2016 Auckland Domain Masterplan. The plan acknowledges that the ASB
Tennis Arena forms part of the Domain, but that it is operated
independently. There are no specific provisions in the Masterplan relating
to the land leased by TAR.

34. Tennis
Auckland has only provided sufficient information for the committee to consider
Stages 1A and 1B. Any approval granted should be limited to those stages,
with TAR required to seek further approvals for any subsequent stages in
accordance with the provisions of the lease.

35. Tennis
Auckland has applied for, and is awaiting resource consent and building
consents for the proposed works.

36. Evidence that
these approvals have been received will be required prior to council granting
its landlord approval for the project to proceed.

Proposed development

37. The current
redevelopment plan is detailed below and illustrated in the plans included as
Attachment A.

38. Originally
conceived as one development, Tennis Auckland has determined that its current
priority is ensuring there is sufficient seating within the arena to
accommodate 3500 people, thereby meeting the WTA/ATP minimum requirements for
seating.

39. International
competition to host tournaments is fierce, and Auckland is currently fending
off challenges from Brisbane and Doha for the rights to host the world cup
matches. Increasing seating capacity to 3500 is critical to Tennis
Auckland’s future bids to secure tournaments.

40. Tennis
Auckland intend to undertake the redevelopment of the site in four stages, with
the first two stages (1A and 1B) being undertaken in 2019 and 2020
respectively.

41. Assuming
sufficient funds are secured to undertake Stage 1A, TAR still needs to secure
the balance for funding for Stage 1B. Should insufficient funds be raised
to allow construction to commence in early 2020, TAR has advised it will defer
the works until all funding has been gained, and/or amend the plans for Stage
1B to ‘down-spec’ the works to come within the available budget.

42. Subject to
fundraising, Stage 2 will involve the construction of a further two new stands,
and Stage 3 will be the installation of the roof structure. Although
signalled for 2023 and 2026 respectively, these stages are conditional on
raising sufficient funds to undertake the work.

Rationale

43. In addition
to council, Tennis Auckland has secured the support of several large funders:
Foundation North, Lottery Grants Board, and Major Events NZ. In several
instances, the on-going support of these funders is contingent on council
confirming its grant funding.

44. There are no
apparent grounds for the committee (acting in its capacity as landowner /
landlord) to withhold approval for the development to be undertaken. If
grant funding is confirmed, a separate set of conditions must be met prior to
construction commencing.

45. The
conditions attached to some of the secured funding requires that the funding be
expended by certain dates otherwise the grants will lapse. In many
instances, the funding has already been ‘rolled-over’ several times
already.

46. If council
funding is withdrawn or reduced, there is a significant risk that other funders
will withdraw their funding support, and the whole project will become
untenable.

47. It is
important for Tennis Auckland to be able to illustrate to the WTA / ATP that it
is actively working towards increasing seating capacity to 3500 in the
foreseeable future so that future tournaments are secured.

48. Regional
Facilities Auckland and Auckland Tourism Events and Economic Development
support the redevelopment of the ASB Tennis Arena as outlined in this report to
provide a modern ‘fit for purpose’ venue. Specifically, to
increase the seating capacity of the venue to meet the minimum requirements and
ensure future tournaments are secured for Auckland.

49. The Auckland
Domain Committee was established to ensure the interests of both the Governing
Body and the Waitematā Local Board were considered
jointly, and to facilitate decision-making across both interested groups.

50. The
resolutions of the committee will be provided to the Environment and Community
Committee when it considers whether to approve the allocation of the grant
funds to Stages 1A and 1B.

52. As referred
to above, $5.5 million of funding has been previously approved and allocated
subject to approval for the TAR development.

53. As no legal
agreements have been entered into, there are no existing contractual
obligations for council to provide grant funding.

Ngā raru tūpono

Risks

54. The most
significant risk for this project, is that TAR will be unable to raise
sufficient funds to complete the various stages of work planned. Although
TAR is confident of raising the funds needed for Stage 1A, fundraising needs to
continue for Stage 1B, which needs to be completed to deliver 3500-seat
capacity.

55. As referred
to in this report, while there is proposed timing for each stage of the
development, there is a high probability that the timetable will undergo
significant slippage if funds are not raised in a timely manner.

56. Several
funders have signalled that further ‘roll-overs’ of grants may not
be possible as this has already occurred previously. There is the risk
that this funding will then lapse.

57. Any deferral
of the stages is likely to result in cost increases, meaning further
fundraising will be required and a further extension of the timetable.

58. If the ASB
Tennis Arena cannot be expanded to 3500 seats in the foreseeable future, the current
exemptions Tennis Auckland has for being below this number may be cancelled,
and the tournaments re-allocated to other cities.

Ngā koringa ā-muri

Next steps

Council

59. The
recommendations of this committee will be forwarded to the Environment and
Community Committee on 12 March 2019 when it considers the grant funding
request.

60. If grant
funding is approved, a comprehensive Development Funding Agreement will be
prepared detailing the terms and conditions, and conditions precedent to be met
prior to demolition commencing, and any construction occurring.

Tennis Auckland

61. TAR needs to
obtain all consents necessary to enable the development to occur. Copies
of the consents must be provided to council as landlord prior to any works
commencing.

62. TAR must
provide evidence that all the conditions precedent contained in the council
funding agreement have been satisfied.

1. To
update the Auckland Domain Committee on recent activities in Auckland Domain.

Whakarāpopototanga matua

Executive summary

2. Since
the 29 November 2018 meeting of the Auckland Domain Committee a range of
activities have been occurring on, or associated with, Auckland Domain.
These include events, planning for future improvements and implementation of
current projects. Several projects are highlighted in this report, but of
particular note is the progress being made on:

· Titoki
Street path – this project is progressing well. A tentative
completion date predicted of the end of February.

· Wintergardens
nursery rebuild – the new nursery building is starting to come into view
as you walk along Domain Drive with the main floor having been poured.
Commissioning of this new facility is expected in April 2019.

Ngā tūtohunga

Recommendation

That the Auckland Domain
Committee:

a) receive
the report.

Horopaki

Context

Titoki Street pedestrian connection to Auckland War Memorial
Museum

3. Good
progress is being made with the Titoki Street path construction connecting
through Auckland Domain to the Auckland War Memorial Museum (AWMM).
Progress has been slowed in the hot weather conditions and this will affect
soft landscaping (planting and grass re-instatement).

4. Most
of the concrete path is now in place. Attachment A shows a photo montage of
progress at the end of January 2019.

5. The
pedestrian crossings (Titoki St, Maunsell Rd and the Museum Crescent area) are
partly constructed with lighting poles / cabling installed. There have been
delays in gaining road closure approval. AWMM are working with the contractors
to minimise the closure period.

6. A
completion date has not yet been set, but it is likely to be the end of
February 2019 (albeit soft landscaping will be delayed until the hot weather
breaks).

7. A
blessing and opening is currently being arranged.

Carlaw Park to Parnell Train Station signage

8. Following
the completion of the walkway, work can now commence on the installation of new
signage (with thanks to financial support from the Waitematā Local
Board’s Locally Driven Initiative funding). This will also provide
an opportunity to create a new base map for tracks in the Auckland Domain.

9. 80
trees and shrubs that were left over from the Armistice Day planting event will
be re-purposed for planting within the linkage area. Care will be taken to
ensure the shrubs and trees are planted in a way that retains all sightlines,
and does not provide any hidden areas for anti-social behaviour.

Depot Nursery Glasshouse Update

10. The
main floor of the glasshouse has been poured. Framing and fixtures have arrived
on site. Following the erection of the framing, the glass will be
installed, and the internal services will be fitted.

11. Commissioning
is expected to begin in early April 2019.

Natural playscape

12. Staff
are currently developing detailed design
drawings with input from mana whenua which will be following by lodging
resource consent. It is anticipating these drawings will be finalised by the
end of March 2019.

Wintergardens and Grandstand

13. The
Wintergardens upgrade project involves:

· re-glazing and strengthening the existing metal framing

· timber restoration works

· adding more flexible roof bracing and purlin restraints

· reinforcing or tying back chimneys

· installing a new roof diaphragm

· bracing of unreinforced masonry where required.

14. This
work has been broken down into two stages. First, to repair and undertake
maintenance, and secondly, seismic/earthquake strengthening, and glazing/glass
upgrade.

15. Scope
for repair and maintenance works has been finalised, and the work has been
tendered. Repair and maintenance works are likely to commence in February 2019,
and run through until May 2019. The facilities will remain open to the
public.

16. The
scope of works for seismic/glazing upgrade currently being finalised.

17. Heritage
New Zealand and Auckland Council’s heritage team have been updated on the
progress.

Kari Street partnership opportunity

18. Staff
have met with the University of Auckland regarding their plans for developing a
public court facility in Kari Street Commons. The basis of their proposal is to
develop an indoor court facility that could to be used for the period of the
reconstruction of their recreation centre. This matter will be reported to the
next meeting of the Auckland Domain Committee for formal consideration.

Holocaust memorial

19. In
August 2015, July 2016, and November 2017 the committee heard from the Auckland
Holocaust Memorial Trust (the Trust) about their request for a memorial in the
Domain. In July 2016 Ms Sheree Stone and Mr Robert Narev presented to the
committee and it resolved to:

“authorise staff to engage with
the Auckland Holocaust Memorial Trust to seek an appropriate location (outside
the object exclusion and event zones) for a memorial in the Auckland Domain and
report back to the committee” - Resolution number ADC/2016/19

20. In
November 2017, Sheree Stone, Nadine Rubin-Nathan and John Barnett, from the
Trust, presented and it was resolved to:

“note that the committee have
authorised staff to work with the Auckland Holocaust Memorial Trust to find a
suitable location and that the trust has indicated an interest in the Fairy
Ponds.” - Resolution number ADC/2017/45

21. The
Trust will present a draft proposal to the Auckland Domain Committee in a
workshop setting, for initial feedback, in February 2019.

Events

22. Coca-Cola
Christmas in the Park went ahead in December 2018, despite adverse weather
leading up to the event. Heavy rain caused the grounds to be very soft and
resulted in turf damage to isolated areas, while the events team packed-in the
equipment. The contractors were on hand to make the necessary repairs and the
grounds were restored shortly after pack-out.

23. At
the time of writing, the pack-in for Lantern Festival had commenced. A
report on this significant event will be provided to a workshop of the Auckland
Domain Committee in May 2019.

Maintenance and operation

24. Maintenance
and operations have continued as expected over the summer months, with a
particular focus on:

· The mirror pond – this has been emptied for cleaning

· Wintergarden courtyard - broken pavers have been repaired

· A new drinking fountain – this has been installed at the entrance
to the Wintergardens

· Horticulture display - a new display, including cactus beds, installed
at the temperate house.

Auckland Domain Pond and Pump Maintenance

25. The
duck ponds have been kept in good condition over the hot summer months. Healthy
Waters has completed measurement of the silt, and is planning works to reduce
the silt and weed levels in the ponds in the next three months. The pumps are
in full operation. Nonetheless a replacement pump system, which is better
suited to these types of ponds, is being investigated. This would provide
more dramatic aeration while retaining an attractive fountain display.

Wildlife Botulism Countermeasures

26. Council
contractors continue to patrol the duck pond area to remove any sick or dead
ducks and reduce the spread of any potential disease.

27. Signage
around the ponds is being improved to ensure that the public understand it is
not appropriate to feed bread to the birds in the water, and to ensure any
feeding is done only on the land.

Wintergardens Pavilions Deck

28. The
decking adjacent to the Wintergardens Pavilion was re-built before Christmas
2018. The old deck was removed after it was found that the decking and trusses
were in poor condition. The new deck looks very attractive and is being
well-utilised by the public and café patrons.

29. This report
provides an operational update on approved activities. Analysis or advice
on these activities is generally not provided as the focus is on implementation
of approved programmes of works. A decision is not required.

30. This report
largely reflects ‘business as usual’ operational activity and is
considered to be in line with council group activities.

Tauākī whakaaweawe
Māori

Māori impact statement

31. This report
largely reflects ‘business as usual’ operational activity and, in
general, is not considered to have an impact on the significant values to mana
whenua of Auckland Domain. Updates on larger projects will have been or will be
the subject specific reports to the committee previously, or at a later date
where Māori impacts will have been or will be reported on.

32. Given the
significance of the site to mana whenua and Māori of Auckland engagement
on any new developments is essential and this has been reported on a case by
case basis as projects arise.

34. There are no
substantive risks identified at this point in time. There are some pedestrian
safety risks and structural building risks at the Wintergardens, both of which
are being mitigated through planned project work. Current projects,
discussed in this report, are subject to operational health and safety plans.
This includes a process for incident and near-miss reporting which will be
reported to the committee where this has occurred.