- Receives purchase mission requests from Yangon project team and request for quotations. Forwards requests to logistics officer when requiring to be forwarded to country coordination logistics
(cf procurement procedures and approval matrix).
- Plans all purchase activities according to priorities and request date.
- Create a network of local suppliers (for the supply of both goods and services), set up and updates a database on local suppliers and a price list.
- Depend on request, proceed the purchase process in accordance with the MDM administrative procedures associated with the purchases.
- Ensure that procurement procedures and donor guidelines are respected and the tools are used correctly.
- Deliver and check their conformity with request and register in stock if needed.
- Create and arrange the stock in accordance with the needs (easy to count, clean, secure) and with the types of product.
- Ensure the daily store keeping (counting IN and OUT, filling and keeping in order waybill and stock card). Monitor consumption and lead and participate in monthly inventory (IT materials and furniture) and updating the monthly stock statements (IEC, Condom and gel, fuel consumption and purchasing and cleaning materials)
- Define the alert stock level and manage the stock together with line manager.
- Manage the damaged items and agree with the line manager for destruction.
- Provide necessary paperwork & money for car reparation, petrol, gasoline, utility bills, freight charges, photocopies and any logistic expenditure.
- Collect all monthly bills for the premises from government offices or other providers, and make sure that they will be paid on time.
- Ensure the filing and archiving of everyday logistic documents.
- Ensure that knowledge and implementation of security rules according to MDM security guideline among all drivers (MDM drivers and also substitution drivers).
- Ensure that all vehicles (whether rented or MDM property) are in good conditions at all time and allow efficient and safe working. Check fuel consumption and report to Logistic Officer.
- Make sure that premises are kept in good conditions at all time and allow efficient working and/or comfortable living conditions (especially for electricity, running water, phone lines, bathroom & toilets).
- Organize and implement buildings daily maintenance and repair (electricity, plumbing, air con, water supply, phone line, office equipments, furniture and other properties in the compound of Office/DIC/ Clinic).
- Set up and checks the functioning of the security systems on the premises (locks, alarm system, surveillance,)
- To check the fire extinguisher both building and all repair of vehicle, generator and other equipment.
- To manage maintenance and repair of Laptop, Desktop, Printers, Copier and all IT relative devices which encounter by collaboration with IT Service Company.
- To assist issue and return of Laptop, Desktop, Printers and all IT relative devices from the Yangon team.
- Ensure that procedures and rules governing the use of equipment are followed by the staffs.
- The Logistic assistant implements the protocol assuring safe handling of used medical and lab waste from the clinics to incinerator (whether MDM’s or an incinerator from another institution).
- Organize and supervise cleaning of premises and waste management with guards and cleaners (request to Admin for cleaners), make sure that they have proper equipment and material and are trained on safety & security guidelines.
- Prepare and send monthly stock statements (IEC, Condom fuel consumption and purchasing, cleaning materials), monthly inventory files (IT materials and furniture) and other monthly logistic data (monthly work schedule, vehicles and generator maintenance and monthly narrative report) to line manager.
- Participate in quarterly inventory and send report to logistic officer.
- Update the supplier’s list and market price list and report to logistic officer monthly.
- Inform any discrepancies or any fraud or irregularities to the logistics officer.

Job Requirements:

- Any University Graduate
- 2 year working experiences in logistic field
- Good computer skills (Microsoft Office)
- Basic English (Oral, Written)
- Preferable past experience in NGO/INGO/CBO
- Behave professional
- Team spirit Honesty, integrity
- General principles of vehicle and IT maintenance