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ARTIST IN RESIDENCE GRANT

**IMPORTANT NOTICE TO ALL ARTIST IN RESIDENCE GRANTEES**

NDCA offers one application round for Artist in Residence projects per year. Applications for the 2017-18 school year are no longer being accepted. If you would like to implement a residency at your school during the upcoming 2018-19 academic school year the application must be submitted by April 1, 2018. Please plan accordingly!

Online Application for AIR projects will be made available beginning January 1, 2018.

All applicants must review the Artist in Residence Planning Guide found HERE prior to applying.

Introduction

The North Dakota Council on the Arts, Artist in Residence (AIR) Program provides funds for schools and other non-profit organizations to connect artists and North Dakota students and teachers. Activities take place during the regular school year, last three days or longer, and may be scheduled before, during, or after the regular school day. The AIR Program is designed not to replace, but to build upon and enhance a schools’ existing art programs and vision for future programming. The AIR grant may be used as a step towards the larger, AIEC grant program.​

ARTIST IN RESIDENCE GRANT GUIDELINES

Grant Deadline

Applications must be submitted electronically by the deadline on April 1, 11:59pm for projects scheduled the following fiscal year, July 1 – June 30.​

Please note that while the system will accept applications after 5pm on the deadline, staff will not be available to provide assistance one full business day prior to the deadline. We encourage applicants to submit applications several days in advance of the deadline to avoid any last-minute technical challenges. The deadline is firm and North Dakota Council on the Arts will not make exceptions for applicants who experience technical problems.

Eligibility

Any North Dakota school, school district, government agency, or non-profit organization is eligible to submit an AIR application and serve as the lead partner and fiscal agent for the grant. The applicant organization must possess a registered TAX FEIN# and DUNS#.

Applicants must comply with all general North Dakota Council on the Arts guidelines as well as those outlined in the AIEC program.

While individual artists, parents, or community members cannot submit an application on their own, these individuals are encouraged to initiate and support projects in partnership with their local school, school district, or arts organization.

Applicants may receive only one NDCA Artist in Residence or Arts in Education Collaboration grant per fiscal year.

Grant Funding Range

The maximum amount for the AIR grant is $2,500. A match is required.

Projects that include teaching artists residing within North Dakota may request 70% of the artist's negotiated fee and expenses - 30% match required.

Projects that include teaching artists that reside outside the state of North Dakota may request 50% of the artist's negotiated fee and expenses - 50% match required.

​​In-kind contributions demonstrate community support but may not be used towards the required match.

​Matching funds may come from any combination of Federal Title I, Title II, Title III, Title IV (21st Century Community Learning), Title VI, IDEA , and Perkins funds and/or PTO/PTA funds, foundations, private donations, earned revenue or other grants.​

Actual grant amounts will depend on funds and appropriations available to NDCA; NDCA is funded through the North Dakota State Legislature and the National Endowment for the Arts.

Applicants seeking a more prolong and sustained experience should consider applying for the Arts in Education Collaboration Grant.

Funding Restrictions

This program does not fund the following:

Costs related to social entertainment and reception expenses.

Food or beverages for any purpose.

Costs related to scholarships, prizes and awards.

Costs related to permanent equipment.

Strictly field trip or performance-based activities.

Extra-curricular arts activities or programs that serve only selected students within a class or grade level.

Fundraising projects.

Applications that seek to supplant arts programs, curriculum or arts educators in schools.

Regular salaries for employees of schools, districts, or educational cooperatives.

A teacher licensed in North Dakota must remain in the classroom with the artist when the students are present.​

Failure to comply with this requirement may result in the withdrawal of grants funds.

Teachers are strongly encouraged to participate with the artist during all student sessions.

Teacher In-Service​

All residency plans must include a teacher in-service or staff workshop.

This is a scheduled session (minimum 50 of min.) where the teachers meet with the artist to review the goals and objectives of the residency, develop an understanding of the art processes that will be introduced to students through hands-on activities, and explore options for extending the learning in the classroom. ​

The in-service preferably takes place prior to the residency.

All staff members participating in the residency project are required to attend the in-service.

Community Event and Outreach​

All residency plans must include a final project, performance, or culminating community event where admission is charged or a free will offering is requested. This reinforces the fact that arts education is not free and the money generated can be used to fund additional arts education activities.

The residency plan must be developed by involving artists, teachers, school administrators, and community members in the project. This provides an opportunity for a community to discover the value of partnerships in arts education.​

The residency must be promoted within the school/sponsoring organization and the community at large. Good publicity of the residency, including invitations to school board members and legislators, will result in well-attended community events and encourage stronger support for future arts programs.​

Accessibility/Accommodations

Americans with Disabilities Act Compliance: The North Dakota Council on the Arts requires applicants to consider physical and programmatic accessibility as an integral part of each organizations planning and budgeting process. The project is required to be accessible as either part of the planned activity or upon request, where relevant.

Letter of Agreement and Residency Schedule​

All residency plans must include a Letter of Agreement and Residency Schedule signed by both the teaching artist/s and school administrator.

A template for the Letter of Agreement and Residency Schedule can be found HERE.​

A signed hard copy of the Letter of Agreement and Residency Schedule must be mailed along with the required grant Signature Page to NDCA by the application due date - April 1. ​​

Residency Evaluation

All residency plans must include an evaluation.

Detailed information concerning forms of evaluation can be found in the NDCA Artist in Residence Planning Guide.​

The North Dakota Council on the Arts publishes a roster of artists approved by the Council on the Arts to conduct residencies in North Dakota. The roster includes musicians, visual artists, folk artists, dancers, and many other types of performing artists. Applicants are encouraged to choose artists from this pre- approved list.

New Artists

Applications may include artists who are not on the NDCA Arts in Education Roster.

If your application includes an artist/s not currently on the roster, the artist must complete the New Artist Application. The New Artist application must be mailed to NDCA by the deadline of April 1 and will be reviewed concurrently with the AIR application. If your school or organization would like to work with an artist/s who is not currently on the NDCA Arts in Education Roster, contact the Arts in Education Director for more information and assistance.

Rostered Artists from Other States​

The Council on the Arts will accept rostered artists from Arts in Education programs in other states to participate in North Dakota residencies. These artists are exempt from the New Artist panel review; but must submit a New Artist Application along with the sponsor's AIR application for their first North Dakota residency.

The artist's fee is negotiable between the artist/s and the applicant. The total artist fee should include honorarium, travel expenses, housing, sustenance, and artist materials. The current state rates for these expenses are listed on the NDCA website General Information Section.

The recommended average honorarium for artists for a one-week residency is $1,250-$1,500 plus expenses.

Applicants contract directly with the artist/s. All costs should be clearly stated in the required Letter of Agreement and Residency Schedule.

The applicant pays the artist upon successful completion of the residency unless otherwise stipulated within the Letter of Agreement. Grantee is reimbursed by NDCA for full grant amount upon successful completion of online Final Report and Request for Funds.

EVALUATION PROCESS

North Dakota Council on the Arts staff determines the eligibility of applications received based on eligibility criteria listed above. Eligible applications are forwarded to a review panel composed of experts in arts education programming. Panelists will rate each application based on the overall program goals defined in these guidelines, organized into the following criteria categories:

Clarity of applicant's goals and objectives for the residency, including depth of creative experience, age-level appropriate learning activities, and effective use of the artist. (50 percent of total points)

Professional treatment of the artist, including appropriate residency plan and assurances that the artist's need for space, equipment, and materials will be met. (10 percent of total points)

Evidence of teacher and community involvement. (20 percent of total points)

Evidence that a thorough written evaluation will be conducted at the end of the residency. (10 percent of total points)

Overall quality of grant application. (10 percent of total points)

Applications are reviewed in detail and scored by each panelist individually. The panel meets as a group to review their scoring and funding decisions which are sent to the board of directors for approval.​

​Funding Priorities

New applicants.

Applicants that include North Dakota artists.

Projects that enhance or advance the school’s vision for arts education.

Projects that include clearly stated and achievable goals and objectives.

Projects that provide new and innovative ideas, tools, and processes to students and teachers.

Depth of learning for students.

Depth of learning for teachers.

Applicants that develop partnerships within their communities.

Repeat Applicants

Repeat applicants that include the same teaching artist will be reviewed competitively and funding will be awarded to those who:

Show evidence that the proposed residency will enhance or advance the school’s vision for arts education and strengthen its place within the school’s curriculum.

The residency project involves a new core group of students and/or a new focus.

Award Notice

Notification of awards will be made approximately 45 days after the deadline via an Award Notice email.

Grantees are required to read and save all award information, including attachments.

Grantees must indicate their acceptance of grant award by signing and returning the Acceptance of Award Letter within 15 days of Award Notice.

Grant funds are distributed upon receipt of a complete and satisfactory Final Report and submission of the Request for Funds Form. Directions for completing both of these items can be found attached to the Award Notice email.

If you have questions about any of the guidelines or the application process, please contact the Arts in Education Director at (701)328-7593 or rengelman@nd.gov.

Forms and documents on this site are available in the Adobe PDF format. They can be downloaded, viewed, filled out, and printed through Adobe's free Acrobat Reader. Click on the "Get Acrobat Reader" icon to download a complimentary copy.

North Dakota Council on the Arts

It is our mission to promote, preserve and perpetuate the arts in North Dakota.