Can we send goodies to Pockey Lam for the MOSC2011 conference in Malaysia (July 3-5, 2011)

ACTION: Emily - Will work with Pockey Lam to ensure that MOSC2011 has the GNOME resources needed.

Seeking $3,209 (USD) for sending speakers to COSCUP.

Approved by the board. Bastien abstained since he is a speaker. Stormy abstained as she just started at the start of the meeting and has not reviewed the budget. All other votes by those present were positive.

ACTION: Andreas - To send another e-mail to adboard to remind about upcoming Advisory Board meeting dates and times.

Membership Renewal Issues.

Some people's renewal emails went to spam and they did not catch it in time to renew in time for voting.

ACTION: Germán - Will talk to membership committee to see if we can do something to help remind people to renew memberships to avoid people losing the ability to vote.

Completed Actions

Andreas - Will send the announcement of the board member changes on Tuesday, June 14th or later.

Brian - Wiki and mailing-list updates for Stormy to reflect she is on the board.

Brian - Will call the lawyer to find status on ED hiring and update the board.

Emily - Will take care of handling funds from GNOME 3.0 Goodies. Send out a updated expense budget report after produced GNOME 3 goodies. Will need to adjust after spending money to deliver gifts for the GNOME 3 Party Best Photo winners.

Emily - Update Tracking ID for 112 Launch Party Packages.

Germán - To send link to previous year's GUADEC's budgets to guadec-list. This new action item was done shortly after the meeting.

Og - Will ping the new ED and the lawyers tomorrow and make sure things are moving along.

Status of action items

Andreas - To ask Kat if she can reach out to the gnome-de@gnome.org mailing list about finding local German volunteers to help with the Desktop Summit 2011. (will ping again)

Andreas - Will look into the possibility of a Desktop Summit design where the facade is more neutral.

Andreas - Will blog a Desktop Summit status report.

Andreas - Will discuss with Ryan Lortie providing support contracts for GTK+.

Andreas - To verify meeting times for the Desktop Summit. That August 9th is a good date for the board and AGM meetings and August 10th for the Advisory Board meeting. Will confirm on board list, then the advisory board list.

Andreas - To start work on next 2011 Annual Report ASAP (due start FY2012). Taken over from Paul.

Bastien - To put together a proposal for how technical issues could be mediated within the community.

Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.

Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them. Taken over from Jorge.

Brian - Will follow up with the lawyers to discuss what would be involved to provide liability protection like what the Conservancy provides and to see if they have any perspective about whether the GNOME Foundation should allow GNOME projects to join Conservancy.

Brian - Will touch base with the GIMP organizers to find out their plans for the GIMP money.

Brian & Og - To coordinate a fund raising meeting with the GStreamer, a11y, GIMP, and Banshee teams. Will draft an agenda.

Brian - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC.

Emily - Will contact the guadec-list and gugmeisters mailing lists to encourage people to get involved with GUADEC 2012 planning.

Emily - To contact owners of the Quarterly Report sections and get the unfinished reports published, and get the 2011 Q2 report started.

Germán - To discuss with GNOME Hispano about them handling GNOME Foundation money in Euros (€).

Germán - To track if the new method of boletos generates more or less money from Brazil.

Germán - Will assist with the GNOME 3 as a Foundation goal task and to help in getting the GNOME 3 as a Foundation Goal survey topics together. (Handing over to someone else).

Og - Update the blog and planet to highlight that people are expected to sign and follow the GNOME Code of Conduct.

As per Paul's recommendation, I have emailed Vincent to ask him what his idea is for doing this.

Still have not heard back from Vincent Untz.

Still on ToDo.

Og - To look into Google Checkout as an annual payment option for FoG.

Still on ToDo.

Paul - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments.

Paul - Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.

Paul - To finish the Privacy Policy, get review from James Vasile, etc.

Paul - To review Justin's email about updating trademark agreements and email the marketing team for feedback.