Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
January 16, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on
Monday, January 16, 2017 at 6:00 p.m. In attendance were: Council President Mike
Aker and council members Patricia Freck, Brandon Seifert and Mike Stamets. Also
present: town attorney David Hawk, town employee Gabe Brindle, and Derek
Frederickson of Engineering Resources. There were 7 guests and 1 reporter.
Absent: council member Gary Grant.

Mike Aker called the meeting to order
with the Pledge of Allegiance.

COUNCIL ACTIONS

Patricia Freck made
a motion to accept council minutes from the January 3, 2017 meeting. Mike
Stamets seconded. There was no discussion. Motion passed 4-0.

Brandon
Seifert made a motion to accept general claims in the amount of $79,939.02.
Patricia Freck seconded. Mike Stamets asked about the billing cycle for Republic
Services. After no further discussion, the motion passed 4-0.

Patricia
Freck made a motion to accept the Law Enforcement Services Agreement for a
Community Resource Officer with Allen County. Mike Stamets seconded. The motion
passed 4-0.

Patricia Freck made a motion to have the town of Huntertown
charge 10 cents per page for all documents related to Freedom of Information Act
(FOIA) requests. Mike Stamets seconded. The motion passed 4-0.

Patricia
Freck made a motion to enter a professional services agreement with Engineering
Resources Inc. for Lima Road improvements. Mike Stamets seconded. The motion
passed 4-0.

NEW BUSINESS

Council President Mike Aker introduced
Ryan Schwab as the new clerk-treasurer for the town.

Patricia Freck made
a motion to accept the Law Enforcement Services Agreement for a Community
Resource Officer with Allen County. Mike Stamets seconded. Town attorney David
Hawk explained the details of the contract. After no further discussion, the
motion passed 4-0.

OLD BUSINESS

NONE

BUSINESS SPOTLIGHT

Pam Leonard, president of Estate of Mind, provided the council with a
synopsis of her business.

COUNCIL REPORTS

Brandon Seifert said he
would like to get public input on ideas for attractions, businesses and projects
for the town.

Mike Stamets reported that documents have been submitted
to INDOT in relation to Title VI. He reported that the deadline is April 1 and
that Stacy Gorsuch, Northeast Indiana Regional Coordinating Council, is aiding
the town in completing all documentation requirements.

Patricia Freck
made a motion to have the town of Huntertown charge 10 cents per page for all
documents related to Freedom of Information Act (FOIA) requests. Mike Stamets
seconded. Town attorney David Hawk explained that he was in the process of
putting together an official document. Council President Mike Aker asked if this
was a common practice, which Hawk acknowledged was. After no further discussion,
the motion passed 4-0.

Huntertown Resource Officer Brandon Reichert
reported that the speed limit on Gump Road, east of S.R. 3 to Coldwater Road,
remains a 35 mph zone as posted, despite the current lack of construction in the
area.

REPORTS

Clerk-Treasurer Ryan Schwab reported that Retha
Hicks was coming on Jan. 18 to provide training. Patricia Freck asked for Schwab
to get a contract from Hicks for approval. Council President Mike Aker informed
Schwab that he intended to produce the agenda for future Town Council meetings
and that Mike Stamets will fill in if Aker is going to be absent.

Gabe
Brindle, speaking on behalf Town Superintendent of Utilities Don Papai, reported
that a Gump Road progress meeting is scheduled for Feb. 22, and that
construction on the project would resume as soon as the weather would allow.

Derek Frederickson of Engineering Resources reported that two new
developments for the Huntertown area are being considered by the Allen County
Plan Commission. Frederickson requested the town enter a professional
services agreement for a Lima Road improvement project. Frederickson said the
final design would be complete in April and that bids could be opened in May,
but also noted that that timeline could be accelerated with good weather. He
also noted that paperwork has been submitted for the Community Crossings Grant,
which is helping fund the project. He also said that the scope of the project
falls short of reaching the adjacent intersection at Lima Road and Shoaff Road,
which is outside of the town’s corporate limits. He will gauge the interest of
Allen County on completing the roadwork all the way to the intersection.
Patricia Freck made a motion to enter a professional services agreement with
Engineering Resources Inc. for Lima Road improvements. Mike Stamets seconded.
After no further discussion, the motion passed 4-0. After the vote,
discussion returned to the topic of the new developments, with council president
Mike Aker asking about entrances for the proposed developments. Frederickson
reported that bids for the Carroll Road reconstruction project will be opened on
Friday, Jan. 20.

David Hawk, town attorney, had no report.

PUBLIC
COMMENTS

NONE

Mike Stamets made a motion to adjourn. Patricia
Freck seconded. All in favor.