Media Circulation Policies

Media Circulation Policies

Loan Periods

Items in the
Undergraduate Media Collection circulate to all patron types for a
One Week loan. Most items can be renewed 3 times.

Media items include formats such as DVDs, Blu-Ray, VHS, CDs, CDRoms, and Video Games

Courtesy Card Patrons may have 1 media title at a time.

Any hardware required to access media items (remote controls, game controllers, etc.) is also
available for in-library use.

Please note that the library is not responsible for any damage that may occur on equipment as a
result of media borrowed from the library.

Media Reserve Items are restricted to
in-building viewing only, unless being used by an instructor to teach a class.

Instructors may check out library-owned Media Reserve Items for up to 4 days. Personal copies
of Media Reserve Items may only be checked out by the instructor who owns them with an unrestricted
loan period.

Undergraduate Students may check out Media Reserve Items for 3 hours to use within the
Undergraduate Library in a viewing booth or on a computer.

Loanable Technology:

Items vary for how long they can circulate. Items must be returned to the UGL Loanable
Technology Desk.

Courtesy card holders are not extended the privilege of checking out loanable technology.

Advance Bookings

Advance Bookings are requests for a media title to be picked up for checkout at a specific time
in the future.

Faculty/instructors may make advance bookings for titles in the Undergraduate Media
Collection. Faculty/Instructors may also make advance bookings for Media Reserve items.

Undergraduate Students may make advance bookings to view Media Reserve items within the
library. Undergraduate Students cannot make advance bookings on items in the regular Media
Collection.

To request an Advance Booking:

Faculty/Instructors who wish to make an Advance Booking for one or more titles should email a completed
Advance Booking MS Word document to
undergrad@library.illinois.edu. Advance
Bookings must be picked up in person at the Undergraduate Library Circulation Desk; campus mail
delivery is not an option for media.

TA pickup - If not picking up the item(s) yourself, you should set up your TA (or the
person who will pick it up for you) as a Proxy Patron. Please see TA/Proxy Pickup below.

Undergraduate Students who wish to request a
Media Reserve title (only) for viewing at a specific time may do so in person at
the Undergraduate Library Circulation Desk or by calling 333-3477.

Your Library Patron Barcode Number (located on your I-Card) is required at the time of your
request.

Advance bookings will be held for 10 minutes past the requested start time, then the title
will be made available for other patrons' use.

Advance Bookings appear in
My
Account, in the Request Information section at the bottom.

Returns

Loanable technology items and video games need to be returned to the Undergraduate Library
Circulation Desk to avoid late fees and to sign for the return of the item(s). Media such as dvds,
blu-ray and CDs may be returned to a UIUC Library bookdrop.

Renewals

Renewals of Undergraduate Media Collection items can now be made online using
My
Account.

To renew:

1. Log in to
My
Account using your library borrower ID number (located on your I-Card, starting with 20111).
2. The
Items Checked Out section will list you will see a list of all items currently
checked out to you.
3. Place a check mark next to the item(s) you wish to
renew, then click the
Renew Selected Items button.
4. If successful, the items status will change to
Renewed, with the new due date listed.
5. If unsuccessful, a message will appear stating "Item
Not Renewed." The item must be returned to the Undergraduate Library.

If a selected item cannot be renewed, the most likely causes are:

It is a Media Reserve item, which cannot be renewed

The renewal limit has been reached

Another patron has an advance booking on the item

Media Reserve items cannot be renewed.

My Account

My
account can be used to view a list of all media items currently checked out and their due
dates, to renew media (as allowed) and to view or cancel booking requests.

First, log in to
My
Account using your library borrower ID number (located on your I-Card, starting with
20111).

The
Items Checked Out section will list all items (media, books, etc) currently
charged out. This section will also enable you to renew media items, as allowed. See
Renewals for details.

The
Request Information section will list all upcoming bookings that have been
placed.

The list includes the title, date, time and pick up location for each request.

To
cancel a booking, check the
Cancel box to the left of the selected request, then click the
Cancel Selected Requests button.

Modifications to existing bookings cannot be made from My Account. To modify
dates, times or titles, please email complete information to the Undergraduate Library (undergrad@library.uiuc.edu),
including the original date, time and title(s), and the specific details you wish to change.

To
Renew items, see the Renewal section above.

TA/Proxy Pick Up

Faculty/Instructors who want to have someone else pick up and charge their media items must
first designate and authorize that person as a Proxy Patron. You should allow 24-48 business
hours for proxy authorization to be processed before a TA will be able to pick up (charge) media
items in a faculty member's name.

To obtain authorization, the Faculty Member/ Instructor must complete and sign a "Proxy Form"
available at the Undergraduate Library Circulation Desk or in the Main Circulation Office, Room 203
Main Library. The application form requires identification numbers and signatures from
both the faculty/instructor and the designated proxy patron.

To pick up and charge media items, the proxy patron must present a current I-card at the
circulation desk and tell the staff member the name of the faculty/instructor for whom the booking
was made.