Job details

Admin adjunct:Ixsforall,inc.

Job description:

Admin adjunct

2. Has excellent verbal and written communication expertise. 3. Possesses solid time management expertise and organizational abilities. 4. With good interpersonal expertise, keen on details; assertive and resourceful. 5. With the capability to establish effective working relationships with all levels of people with a desire to provide exceptional service. 6. Above average analytical expertise Job SummaryI. To provide a high level of administrative and secretarial support to the Executive Management. Safe keeps managements reports and other confidential documents,

II. Assists the Manager, Administrative Services in the acquisition and renewal of business visas and Alien Employment Permits of the Managing Director, Finance Director and other IXS' expatriate employees. III. Ensures the company compliance to government required licenses and permits. IV. In the absence of the Manager, Administrative Services, acts as window for communications between employees and said executives.Scope of work:- Executive support- Training- General office administration and operations- Corporate complianceAuthority:1. Safekeeping of confidential information and records of the Managing and Finance Directors. 2. General office administration and operations 3. Directs communication from the executive offices to and from employees, with internal and external customers such as company clients, visitors, travel and other related agencies. 4. Corporate compliance 5. Training tasks and Job responsibilities:1. Provide administrative and secretarial services to the Manager, Administrative Services, Managing Director and the Finance Director. 2. Manages and maintains day to day activities of superiors such as meetings, appointments 3. Composes correspondences, reports, business contracts, etc. as required by superior/s. 4. Takes minutes of meetings, distributes copies to concerned persons; makes follow-up of action required and keeps filed of the same. 5. Arranges and supervises logistical aspects of superiors' meetings and travel arrangements 6. Safe keeps private and public confidential business information of the Managing Director, Finance Director and IXS' expatriate employees; ensures the timely acquisition of licenses; permits and visas pertaining to their work/stay in the Philippines 7. Ensures company's compliance to government required licenses and permits by monitoring and causing acquisition/ renewal of the same. 8. Ensures that good relations with representatives of clients, government agencies and business offices where corporate services may be required are well maintained and established 9. During the absence from the office of the Managing Director and the Finance Director, ensures the effective and smooth flor of communication between said executives and employees. 10. Assist the Manager, Administrative Services in corporate training activities. 11. Corroborates with colleagues in the company to meet company goals/objectives. 12. Performs other tasks and responsibilities as assigned by the Manager, administrative manager, Managing Director and the Finance Director. Jora Philippines - about 11 hours ago

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