Checking Text

In developing a document or template, you would probably want to spell-check the text that you have entered; for example, to make sure that 'boiler-plate' text is correct, as it will be used many times in many reports. In the Document Editor you can both spot-correct a word from a context-sensitive list, or run a spell checker over the whole document. You can also check the use of a word against an online thesaurus, to see if there is a more precise term or to check the opposite meaning of the word.

When the 'Auto Spell Checking' option is on, the Document Editor automatically checks the spelling of all typed or pasted text in the document (but not field names or generated text). Words that are apparently spelt incorrectly are underlined in red.

Right-click on an underlined word; a short list displays, containing the correct spelling of the assumed word and a selection of other words that this word might have been intended to be. Click on:

One of the words, to use it in place of the misspelt word

The 'Ignore All' option to use the word as it is in this context

The 'Add' option to add the word to the suggested list of spellings/other words

You might be using a language for which there is no spelling dictionary installed, or text that contains a high proportion of new terms, in which case you might not want to have the auto spell function underlining all the text. You can turn it off by selecting the 'Other | Auto Spell' option again.

Run the spell checker over the whole document

Select the option 'Document-Edit > Edit > Spell Check > Spell Check'.

The 'Check Spelling' dialog displays, identifying the first apparent spelling mistake in the document.

You might want to modify the things that the Spell Checker identifies as errors; click on the Options button to tailor the operation of the checker.

Having tailored the spell checker, respond to each of the possible errors that it highlights in your document.

When you have acted on all the words presented by the Spell Checker (or clicked on the Cancel button) a status message displays identifying the number of words picked up and the number of those words you have corrected. Click on the OK button.