RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 7th November 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

94/17. Review of Action Plan from above meetings

The Action plan was NOTED.

95/17. Questions by residents of Shenley Parish

The chairman took the opportunity to welcome members of the press and public to the meeting.

The Chair invited Susan Whitehead to address the meeting concerning the retrospective application that is going to appeal for Woodland Yard. Residents are concerned that HBC will not represent them adequately against the appeal as was the case previously. At the original appeal they were only allowed 1 pitch which is now being appealed against. The appeal will be heard on 21st December. Cllr Spencer ensured the meeting that HBC will be well represented this time. It was noted that HBC have still not fulfilled their quota of gypsy site provisions. Councillors Gilligan, Spencer and Susman said they will attend the appeal and Cllr Gilligan will speak against it on behalf of the residents.

The Chairman then welcomed the residents opposing planning application 17/1872/FUL. The residents said they had accepted the original plan for a 3 bedroom house as they appreciate the need for new housing. However the new building is far larger and breaches the distance allowed between a new build development and an existing property. It was NOTED the application has been called to committee. It was requested that Councillor Susman attend the meeting and speak against the application as the community advocate (please see point 98/17).

(ii) Data Protection – Report to Full Council to be noted

The Council NOTED the report.

(iii) Hertsmere Local Plan – Update (see point 99/17(iv)

Following a lengthy discussion the meeting AGREED the employ Imagineplaces to support the Parish Council at the Local Plan meeting on 07/12/17.

(iv) Neighbourhood Plan – Update

Councillors Hussain informed the meeting that the recent grant request has been approved. Cllr Gilligan said the draft site allocation proposals are due in the next few weeks.

(v) Gates at the Entrance to Shenley

Following a discussion the meeting AGREED that this will be deferred as it was felt to be an unnecessary cost at present.

(vi) Pond Lights

Councillor Susman has meetings to finalise this. Cllr Hussain informed the meeting that residents have requested a “Do Not Feed the Ducks” sign at the pond. It was AGREED that this would be looked into.

(vii) Pursley Field – Update

Nothing to report.

(viii) Harris Lane/Rookery Field

Thanks to Gristwood and Toms for removing the fallen tree and relocating the bees next. It was AGREED that the cost of a tree survey be looked into for all the trees in Harris Lane and Rookery Field.

(ix) Allotments

The Clerk informed the meeting that the next meeting is on 12/12/17.

(x) Shenley Fete

Nothing to report.

(xi) Future Initiative Events

The coming months are:-

Chanukah Saturday 16th December 5.30-6.30pm

Santa’s Ride around Sunday 17th December 11.30am starting at the pond

Christmas at the Cage Sunday 17th December 5.30-6.30pm

Councillors were asked to support and help at these events

(xii) Media Committee

Nothing to report.

(xiii) CSP

Information was noted.

(xiv) Police Update

Nothing to report.

(xv) Shenley Park Trust

Councillor Spencer informed the meeting the next meeting on 11th December.

The meeting OBJECTED to this application as it is felt it is an inappropriate development within the green belt as commented on by residents. It was also NOTED that it was a shame to have lost the name of such a landmark within the village.

With regards to

17/1872/FUL

Land Rear Of Summerhill And Northfields, King Edward Road, Shenley, Hertfordshire,

Construction of detached, 2 storey 4 bed house with accommodation within the roof space, associated landscaping, parking and bike store.

The meeting OBJECTED to this application on the grounds that:-

The development is too big

*It is an overdevelopment within the greenbelt

*The application goes against policies H8 & H11

*This is a tandem back garden development which is unacceptable

*The new height of the building will result in the neighbouring properties such as “Pen Y Bryn” having the light blocking the only window in a habitable room

*The original 3 bedroom application was reluctantly accepted by neighbours who acknowledge the need for new housing.

*The new development breaches the distance allowed between a new build development and an existing property.

With regards to

17/2265/HSE

8 Southerton Way Shenley Hertfordshire WD7 9LJ

Partial conversion of double garage to habitable room and first floor side extension.

The meeting do NOT object to the application as long as there is sufficient parking.

17/2239/HSE

10 Old Nursery Close Shenley Hertfordshire WD7 9FD

Single Storey Side Extension

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

99/17. Financial matters

(I) Accounts for payment –November 2017 meeting

Payment To

Reason

Total Amount

BT

Office Phone And Broadband (October Bill)

89.52

William Susman

Reimburse Item For Halloween And Disposable Glasses For Events

90.83

Petty Cash

Petty Cash – Amount To Take Up To £200 Imprest System For October 2017

188.94

Banner

Stationary

51.91

Mrs Amanda Leboff

Expenses – Xero Monthly Payment X 2 & Reimburse For Banners

145.14

Hertsmere Borough Council

Resurfacing The Allotment Entrance

2194.80

Richard Archer

Reimburse For Survey Monkey Sept & Oct – Neighbourhood Plan

70.00

John O’Conner

November Grounds Maintenance

144.00

Hertfordshire County Council

Stationary

17.98

Imagine Places

Neighbourhood Plan Support

2688.00

Imagine Places

Neighbourhood Plan Support

318.00

Shenley Methodist Church

Hire Of Hall- Np

14.00

E.ON

The Cage

8.33

HAPTC

Ne Editions Of Good Councillor Guide X 10 Copies

30.00

Mrs Amanda Leboff

Wages

1087.92

HMRC

Payment

212.38

MJD Presentation Systems

Label Tape

17.40

Groundwork UK

Reimburse Part Of Np Grant

888.00

BT

Office Phone And Broadband (November Bill)

105.13

Bob Gough

Grounds Maintenance (November Payment)

384.00

Fay Gough

Cleaning Toilet, Office (November Payment)

32.00

Imagineplaces

Local Plan Support

672.00

Petty Cash

Petty Cash – Amount To Take Up To £200 Imprest System For November 2017

169.97

TOTAL

9620.25

Following a proposal and seconder, it was:-

RESOLVED that the October 2017 meeting accounts for November 2017 (£9,620.25), be approved for payment.

(II) Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III) Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV) Section 137 Grant Requests: –

Sir Richard Cox Charity request for the sum of £440 towards donations. Following a proposer and a seconder it was RESOLVED to approve to give £800 this year.

(V) It was RESOLVED to ACCEPT the proposal to spend £2,200 in the first year to use an outside company to take on responsibility as GDPR controller

(VI) The Council AGREED NOT to employ Imagineplaces to find faults with Hertsmere’s emergency local plan – £2,520(Inc. vat). However it was RESOLVED to employ Imagineplaces to support the Parish Council at the Local Plan meeting – £672 Inc. VAT

100/17. The meeting ended at 9.20p.m. Chairman

ACTION LIST – TUESDAY 5 DECEMBER 2017

provision

action

by

action

Planning Applications

Letter to Hertsmere Borough Council advising of the Council’s opinions.

Clerk

Actioned

Pond lights

Hire of lighting designer to plan what is needed

Clerk & Cllr Susman

ASAP

Police

Ask Police to attend Council meeting

Clerk

ASAP

Planning Application

17/1872/FUL

Ask if Cllr Susman can be a Community Advocate for planning application 17/1872/FUL

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 3rd October 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

84/17. Review of Action Plan from above meetings

The Action plan was NOTED.

85/17. Questions by residents of Shenley Parish

The chairman took the opportunity to welcome members of the press and public to the meeting.

86/17. Reports of Committee, Members and Clerk

(i) Emails from residents regarding planning applications for The Church of The Good Shepherd

The Chairman welcomed Mrs Delaney to the meeting. Mrs Delaney explained that the hall is a community hall and is used throughout the year by parishioners. There has been a lack of consultation from the Church with the parishioners who have been kept out of the loop regarding the plans. The Church and hall were built using funds raised by the community via fundraising. Councillor Gillian stated she was shocked the dioceses have decided to do this as it was built by the Shenley Catholic community.

The meeting agreed that the hall is an extra community facility and the Priest’s house is currently rented out to a family so the removal of this would mean the loss of a viable home. Moreover if a new priest came to the community there would be no accommodation.

Following a lengthy discussion the meeting AGREED to object to planning applications 17/1942/FUL and 17/1865/FUL.

(ii) Hertsmere Local Plan – Update

Councillor Gilligan informed the meeting that the objection letter has been sent and Hertsmere Borough Council has acknowledged receipt. Councillor Gilligan went on to explain the housing numbers recommended by the Government are far less than Hertsmere are suggesting, and cannot understand why Hertsmere are trying to build a commuter town with additional housing numbers that are not being requested by Government. The meeting were also reminded of the meeting with Oliver Dowden on 8th December.

(iii) Neighbourhood Plan – Update

Councillors Beaton and Gilligan informed the meeting this was progressing and that they are waiting on the reports from AECOM.

(iv) Gates at the Entrance to Shenley

Following a discussion the meeting AGREED that the Clerk would contact Herts Highways and ask if Gates would be allowed at both entrances to Shenley and what would be needed to proceed.

(v) Pond Lights

Councillor Susman has meetings to finalise this.

(vi) Pursley Field – Update

Clerk to chase solicitor.

(vii) Harris Lane/Rookery Field

Councillor Susman informed the meeting we will be ordering the hoop for the field.

(viii) Allotments

The Clerk informed the meeting that the entrance to the allotments has been resurfaced.

(ix) Shenley Fete

Councillor Beaton informed the meeting the Fete AGM will take place on Wednesday 15th November in the Methodist Church hall.

(x) Future Initiative Events

The coming months are:-

Remembrance Sunday Sunday 12th November 10.45am

Christmas lights switch on Tuesday 14th November 5.30-6.30pm

Chanukah Saturday 16th December 5.30-6.30pm

Santa’s Ride around Sunday 17th December 11.30am starting at the pond

Christmas at the Cage Sunday 17th December 5.30-6.30pm

Councillor Beaton asked the Councillors for their support during these events as it takes a lot of work to run them

It was agreed that the Christmas Lights switch on would be set up from 4.30pm and all those able to help should come along.

(xi) Media Committee

Councillor Beaton informed the meeting that Shenley Village Matters has now been delivered.

(xii) CSP

Information was noted.

(xiii) Police Update

Nothing to report.

(xiv) Shenley Park Trust

Councillor Spencer informed the meeting the next meeting on 11th December.

87/17. Correspondence

(i) Receipt of the following correspondence was reported and noted:

HCC Rights of Way

RoW Clearance Contract

88/17. Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

(1) Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposal.

Application No.

Address

Proposed Development

17/1995/VOC

Hertswood School, Cowley Hill, Borehamwood, Hertfordshire.

Application for variation of condition 24 to allow for amending and substituting

approved drawings to allow for changes to windows and external finish

materials, following grant of planning permission ref: 14/1766/FUL.

Condition Number(s): 24 approved drawings

Conditions(s) Removal:

Substitution of drawings to make minor changes to the approved drawings

With regards to

17/1968/HSE

5 Old Nursery Close, Shenley, Hertfordshire, WD7 9FD

Erection of single storey side and rear extension following reduction in size of existing car port.

The meeting OBJECTED to this application as Permitted Development Rights have been removed and the owners would have been aware of this when they purchased the property.

Change of use of existing church hall (D2) to a Nursery (D1) with associated

internal alterations.

The meeting OBJECTED to this application as it would result in the loss of a well-used community hall, which amongst other things is also used as a polling station. It is the only hall in Shenley with a substantial carpark. The proposal for an additional nursery in Shenley would result in an increase in daily traffic at what is already a notoriously dangerous bend. Moreover there are already 2 nurseries in Shenley and another it is felt, would be an overprovision. Finally the church hall was built using money raised by parishioners, for the use of the church and its parishioners.

With regards to

17/1865/FUL

Church House, Black Lion Hill, Shenley, Hertfordshire

Change of use from (C3) residential to (A2) offices

The meeting OBJECTED to this application as it would result in the loss of residential housing, and is currently being lived in by a family.

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

88/17. Financial matters

(I) Accounts for payment –September 2017 meeting

Payment To

Reason

Total Amount

Bob Gough

Grounds Maintenance (September payment)

384.00

Fay Gough

Cleaning toilet, office (September payment) & reimburse for items

94.67

Danny Gough

Grounds Maintenance (September payment)

280.00

John O’Conner

August grounds maintenance

144.00

Caprin Printers

Printing flyers for SPC info on Local Plan evening

165.00

BT

Office phone and broadband

95.65

Came and Company

Parish Council Insurance (3 Year long term agreement in)

2516.23

Shenley Methodist Church

Hire of hall (Neighbourhood plan)

35.00

SCAG Account

Transfer of funds to the SCAG account

2000.00

Petty Cash

Petty Cash – amount to take up to £200 imprest system for September 2017

166.54

Steve Shelton

Reimburse items to make plot numbers for the allotments

32.02

Caprin Printers

2 banners for Public Meeting

202.80

HCC

Stationary

21.38

Affinity Water

The allotments

588.06

Affinity Water

Harris Lane Pavilion

74.47

Affinity Water

The Hub

15.60

Dor-2-Dor (G L Green)

Delivery of Public Meeting flyers

143.00

Mrs Amanda Leboff

Expenses – XERO monthly payment & reimburse for banners

139.97

Electrical Testing Ltd

Structural testing for Christmas Lights

2136.49

Gardener

4 months gardening of pond area

210.00

Mrs Amanda Leboff

Wages

1087.72

HMRC

Payment

212.58

John O’Conner

Missing invoice for June 2017

87.00

Caprin Printers

Halloween posters

63.00

E.ON

The Cage

18.91

E.ON

Harris Lane Pavilion

26.23

Bob Gough

Grounds Maintenance (October payment)

434.00

Fay Gough

Cleaning toilet, office (October payment)

40.00

The Royal British Legion

Poppy Appeal Wreath

19.00

Caprin Printers

Public Meeting leaflets

152.00

Caprin Printers

Shenley Village Matters Autumn 2017 – issue 11

1179.00

Dor-2-Dor (G L Green)

Delivery of Shenley Village Matters – issue 11

143.00

William Susman

Reimburse items for Halloween and Christmas

94.22

HAPTC

Clerk training

40.00

TOTAL

13041.54

Following a proposal and seconder, it was:-

RESOLVED that the October 2017 meeting accounts for October 2017 (£13,041.54), be approved for payment.

(II) Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III) Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV) Section 137 Grant Requests: – There were none

(V) It was RESOLVED to ACCEPT the proposal to spend up to £1,200 pa to use to employ an outside company to take on responsibility as General Data Protection Regulation controller.

(VI) The council AGREED not to purchase a second CCTV camera.

90/17. The meeting ended at 9.15p.m. Chairman

ACTION LIST – TUESDAY 7 NOVEMBER 2017

provision

action

by

action

Planning Applications

Letter to Hertsmere Borough Council advising of the Council’s opinions.

Clerk

Actioned

Pond lights

Hire of lighting designer to plan what is needed

Clerk & Cllr Susman

ASAP

Basket Ball hoop

To be ordered

ASAP

Highways

Ask for relining of road markings on Rectory Lane and by Cage Pond Road and Pound Lane

Clerk

Actioned

Police

Ask Police to attend Council meeting

Clerk

ASAP

Appendix A

Shenley Parish Council

Planning Department Your Ref: Ref: Application 17/1958/FUL

Hertsmere Borough Council Our Ref: PLANLE07/11/17

Civic Offices,

Elstree Way

Borehamwood

Herts WD6 1WA 8th November 2017

To whom it may concern,

Application 17/1958/FUL

Following the full meeting of the Shenley Parish Council on Tuesday 7th November 2017, the Parish Council OBJECTED to application 17/1958/FUL.

As reference has been made to the previous appeal which was dismissed. It is appropriate to note the parts of the inspector’s decision relating to a replacement dwelling in a barn style.

6 However, the introduction of a dwelling on the site of the former stables would have an entirely different relationship with surrounding built form, most notably in that it would not comprise the filling of a gap or space, but would occupy a position closer to Rectory Lane, on what is essentially an open frontage and bound by a large expense of open space to the East. Therefore, and notwithstanding the presence of the existing stable building on this part of the site, as I must assess the development in its entirety, it follows that the scheme as a whole would not amount to infilling for the purposes of GB policy. It also follows that I do not need to go on to consider whether it would be limited.

7 The proposal would thus amount to inappropriate development in the GB. There would also be some impact on the openness of the GB and the Council cites volumetric comparisons between the massing of the existing and proposed buildings on the site. However, it seems to me a common scenario that the development of GB infill sites will include the introduction of new built form, often where none existed previously. That aside, the proposals would inevitably result in some loss of openness, which in itself would not lead me to dismiss the appeal,(relating to the whole site) but nonetheless adds to the harm by reason of inappropriateness.

11 However, I do share the Council’s concern in relation to the proximity of the barn style dwelling to the side of the terrace of three houses. Its juxtaposition with the terrace would be uncomfortably close and its two storey massing would look out of place set forward of the terrace to Rectory Lane. I appreciate it would replace the existing stable/barn, but as a low key single storey structure, that building is a relatively minor component of the built form at the site and the proposed dwelling, being considerably taller, would have a stronger physical presence.

12 I am also concerned that its barn style appearance would not relate well to the remainder of the development and the existing Public House, although I acknowledge that the antecedent to its design was likely the existing structure on site. In this respect, I consider that the proposal would not comply with the advice in the Planning and Design Guide Part D: Guidelines for Development Supplementary Planning Document (2013) (SPD) which stresses the importance of the integration of developments with existing urban structure. This particular element of the scheme, in lacking coherence with the balance of the development on site, would thus harm the character and appearance of the Shenley Conservation Area.

Having read the specifications for the new barn, the Parish Council does not feel that the current application is much varied from the original description. The redevelopment of the site has caused much upset within the village. Please note the comment that the car parking will be included in the car parking arrangements for the terrace of three just built. The opening of the restaurant has caused issues with parking on Rectory lane and to remove two car parking which are currently marked for the use of restaurant in the newly completed parking area for the new houses, would only exuberate the matter.

This application was refused in its first 2 incarnations, and nothing in the reduction to one bedroom makes it anymore suitable.

I shall be pleased if you will kindly arrange for the foregoing comments to be taken into consideration when the application is dealt with by the Borough Council.

Shenley Parish Council urges Residents to attend the Hertsmere Planning Drop-in session at Shenley Primary School on Monday 13th November 6.30pm and 9pm. Please be aware that the session is being run by Hertsmere Borough Council not the Parish Council. Parish Councillors will be attending.

Hallowe’en at the Cage on Sunday 30th October

Runner Up: Harley Clayton

Runner Up: Sam Shaw

Runner Up: Harry Apfel

Runner Up: Sienna Patel

Pumpkin Winner

Winner: Ashaan Chambers

The Shenley Witches (Nicky Beaton & Tracy Brice) with their good friend the Cat (Amanda Leboff) took residence in the spooky Hallowe’en Cage to welcome villagers, fellow witches, zombies, skeletons, cats, vampires, ghosts and ghouls. This year we had a special guest, Herman the monster (operated by Jade Susman) who entertained those about to go into the Cage. Inside Skeleton Witch served the most delicious green and black eyeballs in green slime, Ugly Witch offered pink strawberry worms and Cat offered children sweeties. Children were braver this year and not so many had to be egged on to sample the eyeballs. The worms were particularly delicious. It was rather chilly on Sunday so special thanks to Alex Black (Orchard Tea Rooms) for providing the tasty blood soup (tomato soup, not ghoul-ash!) which was most welcome. Helen Hussain and Amanda’s parents Roberta and Anthony Shaw and sister-in-law Deborah Shaw kindly handed out toffee apples with Superman Monty (Amanda’s gorgeous little poodle puppy) helping.

Our Dracula photographer (Guy Beaton) and his able assistant Ross Brice organised the spooky fancy dress competition, taking photos of all entrants. A magnificent 71 entrants – what a great turnout! Costumes and makeup were brilliant this year. It was very hard to choose the winners but after a lot of deliberating first prize has been awarded to Claw Hand-Ashaan Chambers and the Runners up are Skeleton Witch-Sienna Patel, Scary Clown-Harry Apfel, Bow-tie Clown-Harley Clayton and Frankenstein-Sam Shaw (please see the photos). Well done everyone.

Pumpkins Competition – Best Pumpkin prize has been awarded to Florence and Maisie Gilbert. Well done girls. We also have to commend the spooky castle pumpkin.

Special thanks to Amanda Leboff our lovely Parish Clerk for organising the event brilliantly as always. She works so hard. There really is a lot to do behind the scenes and of course on the day – what a star.

Now that the leaves are falling from the trees summer seems a dim and distant past, however Christmas is on its way which means that we are now entering our season of community events and I really hope that as many of you as possible are able to come along and be part of our vibrant village.

The dates for our events are advertised in this publication and I very much look forward to seeing you there. If you have any suggestions as to how we can improve on these events from previous years or you would like to offer to help out at any of them then please do get in contact with me.

Planning and future development in Shenley remains a hot topic and as such the Neighbourhood Plan team have been really busy preparing the draft of the plan. They still need your input and I would urge you to complete your questionnaires that were delivered in early September. Hertsmere is planning for 1,000 new homes across Shenley & Elstree so we need to hear your thoughts on this.

We welcome to the village Novita the new Italian restaurant and wish them much success. Let’s support them and our other local business to keep them alive and thriving. There has been much disappointment with the loss of The Black Lion name but the restaurant has agreed to put a plaque on the building recognising the fact that the building used to be called The Black Lion.

We have been looking at the issues of speeding and the accidents along Shenleybury and Black Lion Hill and in conjunction with our Borough and County Councillors have managed to secure funding for a traffic survey which is the first step in the process to try and make those stretches of roads safer.

You may have noticed teams of people in high viz. jackets on a Tuesday or Thursday around the Village. They are from Community Payback and have been doing a brilliant job of tidying up our footpaths and hedges. We have a long list of jobs for them to do but if you can suggest an area that you feel needs tidying up in the Village do let me know and we will get it added to the list.

We have been investigating over the last few months the possibility of extending the Christmas lights along Porters Park Drive. Unfortunately, the costs of purchasing together with the ongoing maintenance make it unfeasible at this present time.

We would like to extend our thanks to the Shenley Fete Committee for their generous donation to the Sir Richard Cox Charity which is a Charity that provides financial support to local residents who need it at Christmas time.

We would also like to congratulate the Shenley U13s Cricket team for being crowned ECB U13 National Champions. A fantastic achievement and the village is really proud of them. We have an article about them in this Shenley Village Matters edition.

We have had a few positive results from our continual campaigning. Finally the large pot holes in the Andrew Close car park have been filled and in additional some more problematic potholes along Porters Park Drive near to King Charles Road were filled. A big thank you must go to our County Councillor Morris Bright for obtaining the funding to enable these works to take place. Residents nearby can now enjoy a little peace and tranquillity.

Another great result is that we have been granted funding for a bus shelter with seating for the stop opposite Tescos. Hopefully this will be installed in the coming months and will make waiting for the bus a more pleasant and dryer experience for all.

We have booked the seniors Christmas trip and this year we will be going to see 42nd Street on Wednesday 13th December, tickets are going quickly so if you are interested then please book soon.

In the meantime I look forward to seeing you all at the village events.

70/17 Minutes of the Parish Council Meeting held on 5th September 2017

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 5th September 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

71/17. Review of Action Plan from above meetings

The Action plan was NOTED.

72/17 Minutes of the Finance Committee Meeting held on 19th September 2017

RESOLVED that the minutes of the Finance Committee meeting, held on 19th September 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

73/17 Minutes of the Allotment Committee Meeting held on 27th September 2017

RESOLVED that the minutes of the Allotment Committee meeting, held on 27th September 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

74/17. Questions by residents of Shenley Parish

The chairman took the opportunity to welcome members of the press and public to the meeting. The meeting then took the opportunity to note the fly tipping that had occurred on Rectory Lane near Manor Lodge School and all agreed how upsetting it was to see this occur.

75/17. Reports of Committee, Members and Clerk

(i) Hertsmere Local Plan – SPC Public Meeting 10th October

Councillor Beaton informed the meeting that there is a Public Meeting held by the Parish Council on 10th October to inform the public of Hertsmere Borough Council’s plans to build a garden village which will be partly in Shenley Ward.

(ii) Neighbourhood Plan

Councillors Beaton and Gilligan informed the meeting this was progressing.

(iii) Museum of Shenley Heritage

Councillors Gilligan and Spencer suggested that a museum of Shenley would be a valued addition to the community. The archives are currently held at the village hall. Councillor Susman informed the meeting that there is funding available for such projects. It was agreed it is important that the archives are not lost. It was agreed that a suitable location would need to be found.

(iv) Black Lion Cottages – email from Mr Hemmings

It email from Mr Hemmings was NOTED regarding the plans to build a habitable bungalow of the site at the Black Lion where the barn was. Councillor Gilligan said that in the appeal, it refers to the location where the barn and states that it should be left as open space. The meeting agreed that the area in question is too small for a bungalow and it would not be appropriate. Moreover it was agreed if anything additional parking was needed for the restaurant.

(v) Pursley Field – Update

Nothing to report.

(vi) Harris Lane/Rookery Field

The meeting AGREED they are happy for Borehamwood 2000 to use Rookery field every other Saturday for the girls’ team, however additional payment would be necessary.

(vii) Allotments

The Clerk informed the meeting that an allotment holder has offered to strim vacant plots for £25 a plot. It was AGREED this sounded very reasonable and should be accepted.

(viii) Shenley Fete

Councillor Beaton informed the date of next year’s fete is Sunday 1st July 2018. Councillor Beaton said the main attraction has already been booked for next year.

(ix) Future Initiative Events

The coming months are:-

Halloween – Sunday 29th October

Remembrance Sunday –Sunday 12th November

Christmas lights switch on- Wednesday 15th November

Chanukah – Saturday 16th December

Christmas at the Cage – Sunday 17th December

Councillor Beaton informed the meeting that the Father Christmas on a pony and trap has been arranged

It was suggested a Christmas tree should be planted – Cllr Susman will speak to Shenley Park Trust regarding this.

It was agreed the Clerk would contact Shenley Primary School and ask if they would sing Christmas carols at the Christmas lights switch on.

The clerk will ask if the tree outside the Village Halls electrics have been fixed.

(x) Media Committee

The committee met on Tuesday 3rd October. The committee are happy with Shenley Village Matters but are trying to update the website. Cllr Beaton suggested adding Councillors photos and profiles on the website.

(xi) CSP

It was highlighted that there have been issues with youths around Shenley of an evening. The police are aware.

(xii) Police Update

Nothing to report.

(xiii) Shenley Park Trust

Councillor Spencer informed the meeting there is to be a trustee’s only meeting.

76/17. Correspondence

(i) Receipt of the following correspondence was reported and noted:

Hertfordshire County Council

Weight restriction order

77/17. Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

(1) Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.

Application No.

Address

Proposed Development

17/1616/FUL

55 Greenwood Gardens, Shenley, Hertfordshire, WD7 9LF

Single storey rear extension.

17/1825/CLP

12 Russet Drive, Shenley Hertfordshire WD7 9RH

Installation of 3 roof lights on side elevation. Certificate of Lawful Development (Proposed)

17/1799/HSE

The Old Buttery, 7 Grace Avenue, Shenley, Hertfordshire

Erection of shed, gates, fences and the installation of hardstanding. (Retrospective Application)

17/1636/HSE

6 Grace Avenue, Shenley, Hertfordshire, WD7 9DN

Installation of hardstanding to side of property. (Retrospective Application)

17/1753/HSE

11 Juniper Gardens, Shenley, Hertfordshire, Wd7 9LA

Erection of new front porch

17/1872/FUL

Land Rear of Summerhill and Northfields, King Edward Road, Shenley, Hertfordshire

Construction of detached, 2 storey 4 bed house with accommodation within the roof space, associated landscaping, parking and bike store

17/1850/HSE

50 Harris Lane, Shenley, Hertfordshire, WD7 9EG

Erection of single storey rear extension

With regards to

17/1754/HSE

11 Juniper Gardens, Shenley, Hertfordshire, Wd7 9LA

Conversion of loft to habitable room to include rear dormer and four front roof lights. Certificate of Lawful Development (Proposed)

The meeting OBJECTED to the use of dormers as these are unsightly and overlook neighbours.

Installation of electronic entrance gates to the entrance and exit of Grace Avenue with adjoining fence. Erection of new 1.5m high deer fence on part of the NNW-NW boundary

The meeting OBJECT to the application as they do not believe in a gated community as can be very divisive. If gates are necessary then perhaps a field gate would be more appropriate.

With regards to

17/1725/HSE

40 Hamblings Close, Shenley, Hertfordshire, WD7 9JJ

2 storey side extension and single storey rear extension

The meeting OBJECT to this application on the grounds of overdevelopment.

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

78/17. Financial matters

(I) Accounts for payment –September 2017 meeting

Payment To

Reason

Total Amount

John O’Conner

August grounds maintenance

144.00

PC Express

Office 365 – mailboxes x 1 year

864.00

HAPTC

Basic Councillor training

40.00

BT

Office phone and broadband

94.93

E.ON

Electricity – The Cage

15.68

Mrs Amanda Leboff

Expenses – XERO monthly payment

26.40

Hertfordshire County Council

Stationary

79.19

Dor-2-Dor (G L Green)

Delivery of Neighbourhood Plan questionnaire

175.00

Caprin Printers

Printing questionnaires and letters for Neighbourhood Plan – NP

454.80

Shenley Methodist Church

Hire of hall (Neighbourhood plan £14 & SPC £7)

21.00

HMRC

Payment

212.38

Mrs Amanda Leboff

Wages

1087.92

Shenley Primary School

Grant for swimming

1474.50

Petty Cash

Petty Cash – amount to take up to £200 imprest system for July 2017

48.53

Petty Cash

Petty Cash – amount to take up to £200 imprest system for August 2017

82.42

Evans Leisure Kent Ltd

Toffee apples for Halloween

74.39

Banner Group

Printer cartridges

231.10

TOTAL

5126.24

Following a proposal and seconder, it was:-

RESOLVED that the October 2017 meeting accounts for September 2017 (£5,126.24), be approved for payment.

(II) Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

(III) Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

(IV) Section 137 Grant Requests: – There were none

(V) It was RESOLVED to ACCEPT and APPROVE the external auditor’s signed annual return and opinion for year ended 31 March 2017

(VI) It was RESOLVED that the annual return and notice of audit was displayed on the Andrew Close notice board for in excess of 14 days

(VII) The council RESOLVED to ACCEPT and APPROVE the Parish Council insurance quote Came and Company for £2,516.23 (using Ecclesiastical, this includes a reduction due to long term agreement which expires 30th October 2020).

79/17. PART II AGENDA

Following the exclusion of the press and public the meeting discussed the proposed Hertsmere Local Plan.

80/17. The meeting ended at 10p.m. Chairman

ACTION LIST – TUESDAY 3 OCTOBER 2017

provision

action

by

action

Planning Applications

Letter to Hertsmere Borough Council advising of the Council’s opinions.

Amanda Leboff, Clerk to the Council and allotment holders Eileen Guest, Brenda and Clive Treacher.

01/270917. Apologies for Absence.

Apologies of absence were received from member Steve and Shirley Bury, Billie Sandhu, Steve Shelton.

02/270917. Declarations of Interests – There were none

03/270917. Minutes of Allotment Committee Meeting held on 13th June 2017

AGREED that the minutes of the meetings held on 13th June 2017 be confirmed as a correct record.

04/270917. Matters arising from the above minutes.

There were none

05/270917 Entrance to allotments – work to take place on 25/10/17

The meeting were informed that the re-surfacing of the allotment entrance will take place on 25th October 2017. The allotments will be closed that day.

06/270917 Poor conditions of plots that are not cultivated

Following a discussion the meeting agreed that the clerk will send out letters regarding the uncultivated plots. It was also agreed that the clerk would contact John O’Conner’s to get a quote for strimming and clearing uncultivated plots. Simon agreed to meet them on site to show them the plots when required.

07/270917 Allotment Committee Activity

The rota is;

MONTH

COMMITTEE MEMBER

SEPTEMBER

BILLIE

OCTOBER

ROBIN

NOVEMBER

STEVE SHELTON

DECEMBER

STEVE BURY

JANUARY

SIMON

08/270917 Any Other Business (subject to Chair’s discretion)

Following the dumping of compost without the allotment committee’s authorisation it was agreed the clerk would find out what the regulations are with regards to dumping compost.

It was agreed that the committee will arrange a social BBQ for all the allotment holders in the carpark at the allotments in spring 2018.

Clive Treacher will send the clerk the original plan via word document so names can be added and it can be put on the notice board.

It was suggested a farmers market would be a good idea for excess produce next year

The meeting agreed that the Community payback scheme is working very well and we should continue with the current weekly arrangement for the foreseeable future. It was AGREED the clerk would write a letter of thanks to Alex at Café in the Orchard for the teas and coffees he supplies. It was also agreed we should ask if he wants paying for this moving forward.

59/15 THE HARRIS LANE PAVILION

Following a discussion it was AGREED that Cllr Gilligan would contact Fin Log to ask for a quote and what options are available regarding replacing the current pavilion.

60/15 POTANTIAL HOLIDAY ACTIVITIES FOE CHILDREN IN SHENLEY

The meeting AGREED that it would be a good idea to offer holiday activities for the children in Shenley. The Clerk will ask Hertsmere Borough Council about their scheme and the possibility of Shenley being included.

61/15 POSSIBILITY OF PURCAHSING AN ADDITIONAL CCTV CAMERA

Following a discussion and the agreement that the current CCTV camera has been a great success, it was AGREED the clerk would contact Stevenage CCTV and ask the cost of a second camera and what would be required of the Parish Council in order to secure it.

RESOLVED that the minutes of the Ordinary Parish Council meeting, held on 4th July 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

60/17. Review of Action Plan from above meetings

The Action plan was NOTED.

61/17 Minutes of the Extraordinary Parish Council Meeting held on 23rd August 2017

RESOLVED that the minutes of the Extraordinary Parish Council meeting, held on 23rd August 2017 be confirmed as a correct record, and signed by Cllr Susman and adopted by the Council.

62/17. Questions by residents of Shenley Parish

The chairman took the opportunity to welcome members of the public to the meeting. He then read an email from Mr Blundell requesting the Parish Council object to the planning appeal for the land adjoining 1,3 and 5 Shenleybury. It was NOTED that the Parish council had previously objected to this application. Following a discussion it was AGREED that the Parish Council would OBJECT to the Planning Inspectorate.

The Parish Council were then asked to contact Hertfordshire Highways regarding the pot holes all along Rectory Lane.

63/17. Reports of Committee, Members and Clerk

Accidents by Shenleybury – request by residents for action

The chairman informed the meeting that there has been a spate of accidents occurring monthly at the same location. Both Highways and the police are aware of this. There are traffic calming measures in place already however the accidents still occur. The chairman went on to say that funding has been sourced by County Council for a traffic calming survey. 3 boxes will be put up to monitor the flow and speed of the traffic. It was agreed that both the borough and County Councillors were taking this very seriously.

Request from resident for a memorial back for a bench at the pond.

The meeting noted the email from Mr. Tarrant requesting to a memorial back for a bench for the late Kathleen Tester. The meeting AGREED that more information was needed and the Chairman said he would phone Mr. Tarrant to discuss. It was also suggested that perhaps memorial trees could be planted.

The name Novita at the previously known Black Lion site.

The meeting discussed at length the renaming of the Black Lion Site. Susan Payne addressed the meeting and highlighted her unhappiness at the new name, and felt the developers did not carry out their commitment as in their appeals proposal regarding the reinstatement of detailing appropriate to this Victorian building, and that the new sign is inappropriate. Councillor Gilligan addressed the meeting with further information regarding the planning application, highlighting that the Black Lion has been there since the 1800s and throughout the planning application process it has been referred to as The Black Lion. Councillor Gilligan also stressed that she was very disappointed that only a small plaque referring to the Black Lion has been offered to be put up on the building. Councillor Gilligan also wanted the Parish Council to stand up for residents who are upset at the loss of name.

It was also highlighted that there is very little parking and cars are already starting to cause an issue on Rectory Lane.

Councillor Spencer said he has spoken with the new owner and also stated that he wishes to encourage new business in the village.

Following the lengthy debate it was AGREED that the clerk would contact Hertsmere planning and ask if anything can be done to enforce the name ‘The Black Lion’ is used. Following this outcome the Parish Council can then see what course of action can be taken next.

Anti-Social Behaviour – fires

It was NOTED that over the summer there was a spate of fires. The meeting was informed that the police are aware of this and have already caught some of the perpetrators.

Pursley Field – Update

The meeting were delighted to hear that the newly installed goal posts are being used. It was AGREED that a laminated sign needs to be put on the posts to say that they cannot be used on a Sunday when Borehamwood 2000 are using the field.

Harris Lane/Rookery Field

The Clerk informed the meeting that a Tesco sign is to be put up on the gym equipment following their generous grant.

Allotments

The meeting AGREED that the Parish Council should go with the Hertsmere Borough Council quote for a new entrance to the allotments.

Shenley Fete

Councillor Beaton informed the meeting that the donations for this year have now been distributed. The date of next year’s fete is Sunday 1st July 2018. Councillor Beaton asked on behalf the fete committee for more support from the Parish Council, specifically councillors’ help on the day of the event.

Future Initiative Events

The events for the coming months are Halloween, Remembrance Sunday, Christmas lights switch on, Christmas at the Cage and Chanukah.

Councillor Hussain informed the meeting that people have asked about the condition of the pill boxes around Shenley and the fact that they need cleaning. It was agreed that the cleaning of the pill boxes would be added to the list for the Community Pay Back team.

Media Committee

The deadline for the next edition of Shenley Village Matters is 14th September. Following a discussion it was AGREED that the Parish Council would write a letter of congratulations to the junior cricket team regarding their recent success.

CSP

Nothing to report.

Police Update

Nothing to report.

Shenley Park Trust

Councillor Beaton informed the meeting that the Park Trust volunteers are unhappy at being asked to do inappropriate work such as heavy works like digging ditches. She is also worried about the future plans of the park.

Neighbourhood Plan

The meeting were informed that the 2nd questionnaire is in the process of being delivered. It has been sent out with envelopes and can also be completed on line. Councillor Gilligan has also been successful in securing a technical support grant.

Village Sign

The Clerk informed the meeting that the order has now been placed for the new village sign, and confirmed that the cows are being replaced with horses on the sign.

Additional Christmas Lights

Following a discussion the meeting agreed to the structural survey which is now due (in 2014 the cost was £1780 + vat).

The meeting then discussed additional lights and following a vote it was AGREED that the lights would NOT be extended this year.

64/17. Correspondence

Receipt of the following correspondence was reported and noted:

65/17. Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.

Application No.

Address

Proposed Development

17/1665/FUL

Wilton End Cottage Radlett Lane Shenley Hertfordshire

Conversion of existing agricultural barn to a detached 3 bed dwelling with

The meeting NOTED again that it would be nice if Watford Football Club became more involved in Community Events such as is stipulated with Arsenal Football Clubs planning conditions.

(i)Other planning matters were noted, and

(ii)The council instructs the Clerk to advise Hertsmere Borough Council accordingly.

(*Denotes that at this point, the Council moved to discuss planning applications which had been brought to its attention at the meeting. They were proposed and seconded.)

66/17. Financial matters

Accounts for payment –September 2017 meeting

The following accounts for July 2017 meeting were received:

Payment To

Reason

Total Amount

Hertfordshire County Council

Stationary

29.92

E.Amorim

Gardener – pond area March 2017 – July 2017

270.00

Shenley Village Hall

Hire of Village Hall

76.00

Mrs Amanda Leboff

Expenses – XERO monthly payment

26.40

E.ON

The Cage

2.87

E.ON

Harris Lane Pavilion

37.33

Shenley Methodist Church

Hire of hall for Neighbourhood plan

28.00

Mrs Amanda Leboff

Wages

1087.72

HMRC

Payment

212.58

TOTAL

1770.82

The following accounts for August 2017 meeting were received:

Payment To

Reason

Total Amount

Caprin Limited

printing of compliments slips

64.80

BT

Office phone and broadband

93.44

LCR magazine

Annual Subscription

17.00

Imagine Places

Neighbourhood Plan support

300.00

Mrs Amanda Leboff

Expenses – XERO monthly payment

26.40

Banner Group

Printer cartridges

231.10

BDO

Auditing of Annual Return

360.00

HMRC

Payment

212.58

Mrs Amanda Leboff

Wages

1087.73

E.ON

Electricity – The Cage

7.90

Hertsmere Borough Council

Neighbourhood Plan – business reply envelopes

194.40

Andy Gough

Grounds Maintenance

210.00

Bob Gough

Grounds Maintenance

384.00

Fay Gough

Cleaning toilet, office & extra removal of waste

100.00

TOTAL

3289.35

Following a proposal and seconder, it was:-

RESOLVED that the September 2017 meeting accounts for both July 2017 (£1,770.82) and August 2017 (£3,289.35), totalling £5,060.17 be approved for payment.

Following a proposal and seconder, it was:-RESOLVED that the monthly budget monitoring report be approved.

Following a proposal and seconder, it was:-RESOLVED that the monthly petty cash report be approved

Section 137 Grant Requests: –

Shenley Primary School request for £2116.80 to help towards the cost of swimming coach expenses (£1524.60 given in 2014, 2015 and 2016)

Following a proposer and a seconder it was RESOLVED to approve a donation of £1,524.60. However it was noted that the school kept £50 of the deposit money for hiring its hall for the Neighbourhood Plan launch meeting as they felt unhappy with the Parish Council. Therefore as a result £50 has been deducted from their donation and will now receive £1,474.60.

It was NOTED that CIL money of £9,592.32 had been deposited in the Shenley Parish Council account.

51/17. The meeting ended at 9.20p.m. Chairman

ACTION LIST – TUESDAY 5 SEPTEMBER 2017

provision

action

by

action

Planning Applications

Letter to Hertsmere Borough Council advising of the Council’s opinions.

Apologies for absence were submitted from Councillors Rosemary Gilligan and Robert Perlmutter and County Councillor Morris Bright.

53/17. Declarations of Interests

PERSONAL – none

PREJUDICIAL -none.

54/17Questions by residents of Shenley Parish

The Chairman welcomed Mr and Mrs Morris and Mr and Mrs Bury to the meeting. Mr Morris addressed the Council regarding concerns with planning application 17/1299/HSE. Mr Morris stated that he had no objection to the house itself that is being proposed, his worries lie in the potential disruption that may be caused to the roads and drains along Woodhall Road as was the case with the development of 26A. He requested that a condition is imposed to ensure the development is time sensitive in order to cause the least disruption possible. Along with this a condition to ensure that developers park off road in order to not disrupt the traffic. Finally he opposed the request for a carriageway drive as this will affect the rural aspect of the road.

The chairman thanked Mr and Mrs Morris for attending.

55/17. Planning Applications

The following planning applications were before the meeting. The meeting AGREED that;

Subject to Hertsmere Borough Council taking into consideration any comments of neighbouring owners/occupiers, the Parish Council raises no objection to the following proposals.

Application No.

Address

Proposed Development

17/1502/HSE

12 Russet Drive Shenley Hertfordshire WD7 9RH

Conversion of garage to habitable room; erection of single storey rear

Erection of 2 storey rear extension and insertion of roof lights to all elevations

to utilise loft space.

*17/1468/CLP

26 Fielders Way Shenley, Hertfordshire WD7 9EY

Single storey rear extension. Certificate of Lawful Development (Proposed).

*17/1468/HSE

26 Fielders Way, Shenley, Hertfordshire WD7 9EY

Single storey rear extension.

With regards to

17/1299/HSE

26 Woodhall Lane Shenley Hertfordshire WD7 9AT

Demolition of existing dwelling and erection of detached, 2 bed, chalet bungalow with front dormer window and rear rooflights to include new carriage driveway.

The Meeting did not object to the development of the house, however they OBJECTED to the proposed carriageway drive as is was felt this is not a necessary addition and more importantly this will affect the rural aspect of the road and involve destroying a hedgerow.

The Parish Council wish to request planning conditions imposed in order to:

Ensure the work is completed within a limited time frame in order to ensure as little disruption to the neighbours as possible

Ensure developers and work vehicles are parked off the road ensuring no disruption to the flow of traffic.

Ensure the roadway and drains are undamaged as a result of the development.

With regards to

17/1465/HSE

9 Hamblings Close Shenley Hertfordshire WD7 9JJ

Two storey side extension & part single, part two storey rear extension

The Meeting OBJECTED to this application as it is an excessive extension and is not in keeping with the street scene, they also NOTED that this would be the loss of another 2 bedroom house in Shenley.

With regards to

17/1516/HSE

13 Ribston Close Shenley Hertfordshire WD7 9JW

Erection of first floor front extension and new front porch; part single part two

Erection of new front porch extension and first floor front extension; creation of two front gables; front extension to existing garage and conversion to habitable room with new roof incorporating front and rear dormer windows;

two storey rear extension; conversion of loft to habitable room with new roof, three rear dormer windows and three front rooflights.

The Meeting OBJECTED to this application as it is an overdevelopment in a conservation area.