Whilst the layout of reports is often a personal or corporate matter, it is wise to follow a few simple rules.

a)The report should have a beginning, middle and end.

b)It should be laid out in a manner that makes it easy to read (e.g. a title, sub headings, references to observation sheet where necessary).

c)Any recommendations are usually left until the end. This allows the busy manager to skip all the wordy report and look at the 'bottom line'.

2.Relevant topics.

It is important to remember the purpose of this report. The majority of faults found during the inspection will be of a minor nature, which would be rectified by the workforce supervisor. The secret of a good report is identifying those matters, which will need management action. Typically, these would include:

a)Anything that has a cost implication, e.g. the need to budget for rebuild, the need to provide lockers etc.

b)Possible breaches of legislation, e.g. All portable electrical equipment should be regularly tested, a requirement of the Electricity at Work Regulations 1989.

c)A breakdown of procedures, e.g. PPE not being booked in and out of stores, a requirement of the workshop.

d)Poor supervision, e.g. Personnel working without PPE.

e)Underlying problems, e.g. Attitude of workers regarding tidiness. There is a need for further training to highlight the need for good housekeeping

3.Cost implications.

One of the most important factors associated with convincing management about taking...