2012-01-25

3 Advantages of Modern Faxing

Finding an economical site that offers quality services is the goal for any business. Using a traditional fax machine may seem like the best form of faxing, but in reality Internet fax services can save a lot of time and money for a business. Modern faxing takes a business to a brand new level of service for their customers and clients. If further convincing is necessary, here are further arguments about why fax services online are the way to go.

Fax Services Are Lower in Cost

Phone lines generally cost a large sum of money each month, especially for long distance charges. Also, think about how much it costs to repair the fax machine every time something stops working. Purchasing paper and ink regularly also becomes costly depending on how often the company uses the fax. A corporation generally uses their fax machine quite often.

Online faxing services have a monthly fee that is less expensive than the monthly fees spent on a fax machine. In addition, an employee does not have to print out every fax received. They can save it to their computer and only print out necessary paperwork that needs filing.

Phone Lines Have Limitations

All fax machines fail at some point due to glitches, where as the Internet is reliable and speedy. Besides repair costs that were already mentioned, busy tones, running out of paper, and more, it becomes a waste of time when dealing with a fax machine. Rely on an online service that takes less time to send documents electronically. In comparison, typing in numbers and waiting to make sure a fax successfully goes through takes a lot more time.

With every fax sent online, a company is saving trees. Save the earth and be environmentally conscious by using less paper instead of constantly wasting it and throwing it away. Sometimes incorrect faxes that are printed out are just a waste of time, too. A fax may also be accidentally printed multiple times when once is adequate. Cut back on the usage of paper by investing in an online service. In addition, a company prevents pollution by not printing transmission reports and pointless faxes.

Keep Documents Secure and Private

Sometimes documents have important information on them that cannot be seen by the employee who retrieves the faxes, or the fax sits on the fax machine too long where it can be intercepted by someone who is not supposed to have it. Keep faxes that have sensitive information secure by using services that support a high level of encryption technology. Also having the option to select which e-mail addresses the fax gets sent to, such as a health records, keeps it protected.

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