Academic Affairs Computing Priority Committee

The purpose of this policy is to establish the membership and responsibilities of the Academic Affairs Computing Priority Committee which will determine student information system configuration and development policies, and establish priorities for discretionary projects that may require computing resources within the Division of Academic Affairs.

DEFINITIONS

Computing Resources – resources invested in analysis, design, and programming services. Student Information System (SIS) enhancements are required to provide new or improved system services; comply with governmental statutes and regulations, support the implementation, integration, and maintenance of third-party administrative software packages; and administer the databases utilized by these software systems.

Academic Affairs Computing Priority Committee members will be appointed in order to represent as many different schools and departments as possible within the Division of Academic Affairs.

Committee membership shall be as follows:

Member

Appointed by

Assoc. VP for Enrollment & Marketing

Provost and VPAA

1 Associate Dean

Council of Academic Deans

2 Department Chairs

Council of Chairs

2 Faculty Members

Associate Provost

2 Faculty Members

Faculty Senate

1 Graduate College Representative

Dean, Graduate College

Director of Undergraduate Admissions

Assoc. VPEMM

Director of Financial Aid & Scholarships

Assoc. VPEMM

University Registrar

Assoc. VPEMM

Director of Curriculum Services

Assoc. VPAA

Asst. VP Texas State University Round Rock Campus

Provost and VPAA

Assoc. VP Technology Resources

VPIT

Ex-Officio members include:

Ex-Officio member

Appointed by

Systems Analyst

Undergraduate Admissions

Systems Analyst

University Registrar

Systems Analyst

Dean, Graduate College

Systems Analyst

Dir., Financial Aid & Scholarships

Director, Enterprise Systems

Assoc. VP Technology Resources

Asst. Dir., Enterprise Systems

Dir., Enterprise Systems

The associate vice president for Enrollment Management and Marketing will serve as chair of the committee. The chair will be responsible for communicating with all committee members between meetings and for communicating the committee’s recommendations and concerns to other university groups.

Members of the committee will serve one-year terms with reappointments permitted if desired.

COMMITTEE DECISIONS AND ACTIONS

The committee will meet each semester or as needed to receive reports from the SIS Coordinating Council and key student system administrators, evaluate current student system activity, and make recommendations for enhancements. All project charters must be submitted in accordance with the procedures established by UPPS No. 04.02.01, Obtaining Technology Resources’ Systems and Services.

The committee will review, rank, and monitor requests from submission through completion via periodic status reports from team leaders and project managers. If a feasibility study is not begun within six months of being ranked, the project charter will be removed from the list of ranked projects. The committee will assist in moving projects towards completion by assessing obstacles that may stand in the way of project’s completion, by keeping deans and directors informed, and by working closely with other divisions’ computing priority committees, particularly through the Enterprise Systems Coordinating Council (ESCC).

After each meeting, the committee chair will prepare minutes and distribute them to the members of the committee, the provost, and the Enterprise Systems Coordinating Council (ESCC). The chair of the SIS Coordinating Council will prepare and submit to the committee, the provost and ESCC a summary report to include the following sections:

a revised ranking of all division project charters; and

a progress report of current project charters.

REVIEWERS OF THIS PPS

Reviewers of this PPS include the following:

Position

Date

Associate Vice President for Enrollment Management and Marketing

September 1 E3Y

CERTIFICATION STATEMENT

This PPS has been approved by the following individuals in their official capacities and represents Texas State Academic Affairs policy and procedure from the date of this document until superseded.

Associate Vice President for Enrollment Management and Marketing; senior reviewer of this PPS