Cashbook enhances the cash application functionality in BAAN. We offer a single entry point for all cash processing that gives users the ability to quickly and easily enter cash. BAAN limitations in the ACR space include:

No ability to apply cash to multiple customers at the same time

Deductions/Debit Notes/Credit Notes are a separate function to cash application.

ACR is not flexible and automatically posts transactions rather than leaving the user with discretion as to when the post journals

ACR batches need to be closed the finalization posts the amounts to financials. Cashbook can post all auto matched transactions while creating a separate batch for unallocated to be processed by the AR clerks

Limited access to additional information

No integration with bank statements

Easy to use AR clerk interface without the need to give full access to multiple Baan companies

Enhances Direct Debits functionality in BAAN

No bank lockbox integration

No ability to apply cash across multiple BAAN companies

Cashbook looks directly at ACR200 tables of BAAN to find the open invoices and customer information. Cashbook takes the information in the bank lockbox file and automatically matches that with the open invoices. For those not containing enough information, Cashbook shows the AR Clerk the open amounts and available details with the open invoices for easy selection. Once matched, the information is then fed back into BAAN with the invoice detail for posting using standard BAAN functionality. Posting and finalizing of Journal & Line information directly into the ACR Subledger & General Ledger is then created by BAAN.

AR Credit & Deduction Management Value Proposition:

We are partners with a company that provide credit and deduction management solutions. The limitations with BAAN financials for credit collections & deductions include:

No ability to put notes on customer accounts

No ability to re-print invoices quickly & easily

No facility to rapidly send fax/pdf/email to customers detailing invoices outstanding and cash required for collection

Not a user-friendly order-hold process

No method of tracking collection agent’s accounts & DSO achievements

Our partner’s solution views ACR200 and customer master information (if credit & deduction management is in use). Additionally our product views order files so that users can place orders for late paying customers on hold or release holds that have been instigated

Selection and de-selection of vendors and invoices is done in non-intuitive fashion

Difficult process to manipulate the total payment amount

Bank reconciliation process is non-existant

Ability to make payments in one process for multiple finance companies not in the same group company

Ability to make payments in multiple currencies

Email/Fax to Supplier with payment details for all companies invoices

Cashbook looks directly at the ACP200 of BAAN. When payments are completed in Cashbook we write payment records directly to a payment batch. All general ledger postings are completed in Cashbook via Batch Transaction Processing using standard BAAN payment posting script calls creating the entries in the ACP200 and GLD106 tables as well as updating the multiple CMG tables for cash.

Bank Reconciliation Value Proposition:

Cashbook has given BAAN bank reconciliation functionality by downloading AR & AP cash receipt and payment information directly from the ACP200 and ACR200 tables as well as the GLD 106 table into one central location. These cash transactions can then be dynamically compared to incoming bank statements from any global location. We also offer a Cash to GL reconciliation which compares GL segment combinations to incoming bank statements. As BAAN offers no bank reconciliation function, below is a list of our product features:

Auto-matching of bank statements to cash balances

Search/Sort capability of both cash and bank transactions

Cash and Bank balances stored within Cashbook

Unpresented cash transactions functionality

Bank Statement transactions can be coded to specific ledger accounts

Many to One, One to Many, Many to Many transaction matching

Undo option

Reconciliation Reporting

Cashbook pulls in payment information from ACP200, ACR200 and GLD106 tables. This information is then compared with incoming bank statements that can be automatically uploaded or manually entered. The reconciliation data is all stored within Cashbook files.