Email voter invitations in POLYAS online voting manager

The easiest way to send voter invitations

Use the option of sending invitations to your online election by email. Not only does it simplify the preparation process for your election, but it also saves your budget and our environment as compared to the traditional letter post. Your eligible voters receive the necessary access data on time, before the actual start of the election.

1. Set election period

First, create a ballot and electoral roll with email addresses of your eligible voters. Set the election period. To do so, click on the “Settings” tab and then on “Election period”.

Set the date and time for your election period and choose the time zone.

Start of the election: Default settings display the"Immediately" option, but you can, of course, start your election at any time suitable for you.

End of the election: The online polling station closes at this time. Shortly thereafter the election results are displayed and available for download.

2. Customized texts in the election invitation

Reach election invitations by clicking on the respective link in menu.

Enter the text for your election invitations. You can edit the default text and adjust it to your voters. Please note that the data in {{double brackets}} should not be changed – those are place holders for your eligible voters. Once you finished editing, click on the “Accept” button.

3. Carry out test election and send emails

Test your election. Your ballot is sent to up to 5 email addresses. You can test how online voting works for your eligible voters and whether all the ballots are correct.

Tip: To be able to start your election, please register and create your account