Billings Property Management Services and Associations

We have a team of experienced property management staff that provides professional and courteous service to property owners in the Billings area.

We strive to give you the most professional service available today. PMI has been managing property in the Montana since 1978. We presently manager numerous properties in the Billings area, including individual homes, apartment complexes and homeowner associations.

We are committed to being a premier property management company providing you with the highest level possible of service and satisfaction. Our goal is to protect and enhance the value of assets you place in our care.

"We have nothing but positives to say about Professional Management. They are just that professional. From the receptionist, to returning phone calls promptly, project management and tenant screening, we have total peace of mind. Having managed our properties in the past, we greatly appreciate how seamless and stress free our rental ownership has become. Jim and Steven are great to work with. " – Robert Morehead

Services Include:

We look forward to working with you! Feel free to contact us or call at (406) 259-7870 or toll free at 1-877-776-3648.

Advertising Your Property

Vacancies are expensive for both of us. We make every effort to keep our vacancies to a minimum. Our aggressive marketing techniques allow your property to be presented to the largest possible market in the shortest possible time.

Rent Collection

All rent is due on the 1st of each month and is considered late if received after the 5th of the month. 3-Day Notices are sent out and removal proceedings are initiated if the tenant does not make immediate arrangements for rent payments. We feel that the collection of rent is one of our most important functions of managing your property.

Mortgage Payments

If you wish, we will make the mortgage payments (as well as homeowner association payments and other relevant property service payments) for you. Payments can be deducted from your account balance automatically on a monthly basis.

Accounting Services

Every transaction affecting your account balance is recorded and explained in detail. Our computerized accounting system enables you to see exactly what has transpired with your property on a monthly basis.

Copies of all work orders and receipts are kept on file throughout the year. We will be happy to provide duplicate copies of this information at the end of the year to help you with your tax preparation.

Management Fees

Our monthly management fee is payable when the rent payment is received. It is automatically deducted from your account at the time the rent payment is posted. However, since one of our jobs is to keep your property occupied we will not deduct the monthly management fee if your property is vacant. We do not charge a monthly minimum.

Tenant Screening

We want good tenants just as much as you do! We pride ourselves in the quality of tenants we are able to attract. Our extensive tenant screening and credit investigations help ensure this.

Applicants are required to complete a rental application and to provide credit information and references. We run a total credit check on all prospective tenants. In addition, we report any delinquencies to the Credit Bureau of Billings.

Once an application has been approved, appointments are made to approve the actual lease agreement. A qualified staff member reviews the lease thoroughly with the tenant. This attention to the tenants needs greatly reduces misunderstandings and eliminates many potential problems before they become problems. We also undertake a move-in inspection with the new tenant.

Security Deposits

For additional protection, appropriate security deposits are always collected upon completion of a rental application by a prospective tenant. The amount of the deposit is based on the monthly rental rate and the credit worthiness of the tenant. Applicants with pets are required to pay an additional monthly rental fee in the amount of $35.00 per pet. The security deposit at the inception of the lease is also generally increased by the amount of any additional monthly rental fees.

All deposits are maintained in a separate trust checking account as required by state real estate regulations until they are either refunded to the tenant upon the successful check-out inspection or are forfeited to cover damages caused by lease violations.

Property Inspections

Our main job is to protect your investment property. We do this in two different ways. First we make frequent drive-by inspections of your property. In addition, we make regular preventive maintenance inspections of the interior of the property. It is stated in the tenants lease agreement that we have the right to make routine announced inspections. Tenants are always notified in writing of pending property inspections. At this time we check for preventive maintenance items.

Maintenance and Repairs

Timely and competent maintenance is the key to protecting your investment. Our goal is to provide you with this important service at a reasonable price using only qualified personnel.

All repair and maintenance services are performed by qualified company employees, independent outside vendors and contractors. Each has been selected because of their ability to provide the best possible service at the best price.

You reserve the right to schedule and control any or all repair and maintenance responsibilities if you desire.

Routine repair and maintenance will be performed as needed and will be based on urgency and importance. For any major jobs, we seek competitive bids and notify you to obtain approval before we proceed.

We ensure the quality of the work performed by making spot checks and follow up inspections. You are further protected because each job is fully documented in writing and supported with receipts.