Massive Reorganization Of Shared Files

Hi,
I'm working in small company with about 10 people all sharing documents using SyncDocs and Google Docs.
There is a complete mass regarding shared documents locations and names today.
I'm plan on having a reorganization soon.

Because we all use SyncDocs I would like to know how it's best to get ready for such thing, for example:
1. I think it's best to turn off all SyncDocs applications first
2. Move the documents around so each one will be in directory we would like
3. Set the sharing on each user
4. Re-enable SyncDocs and hope (and pray) it do the right thing and will sync all the local computers and not mess up all the work

You four step strategy should work fine. Are you re-organising online or on via a synced PC?

You do not need to disable the Syncdocs client, as it should keep up with the sync changes. You can do it to save bandwidth and unnecessary syncs as you refine the folder structure, though.

To check your setup, you might want to re-organize a test folder before rolling out the changes to all your users.

Its also worth remembering that Google can allow a file to live in multiple folders (collections), so if you are moving files from folder 1 to folder 2 using the Google Docs online "organize" menu item, make sure that the file is only in folder 2.

Hi, Thanks for the answer.
I'm getting into more details to make sure we both see eye-to-eye.

Background:
We are a company of about 10 people. We have Google Apps Domain as our mail-calendar-docs service. When we start grow we decide to use SyncDocs (thank you) because Google Docs is great but it's not Word and will not be PowerPoint in term of abilities.
We did not had and still don't have clear rules of how to organize documents, specifically shared documents.
We end up with people usually share single document with other people which result in one big pile of documents inside each of our My Google Docs directory.

The Change:
I would like to organize our shared document and as much as I don't like directories it's the only tool I have so I'll manage with it.
Another important tool is that if I share a collection name Clients and someone else share a collection name Clients both of our documents will be visible inside the same Clients directory inside our each My Google Docs directory (correct me if I'm wrong).

The Plan:
1. Decide on shared document strategy. When document goes into which collection.
2. Stop SyncDocs on all the machines of everyone in our company
3. Reorganize documents on each user account to match our shared document strategy.
4. Re-enable SyncDocs and hope it will move each local copy into place

I will do small scale reorganization before going all-the-way, thank you for that idea.
I will try to leave SyncDocs running during the small scale trail and see how it goes.

I just want to make sure with you I'll not create garbage during this process.
Thank you,
Ido.

Another important tool is that if I share a collection name Clients and someone else share a collection name Clients both of our documents will be visible inside the same Clients directory inside our each My Google Docs directory (correct me if I'm wrong).

Yes, Syncdocs will do this.
So if User1 shares "Clients" with User3
and
User2 shares another folder called "Clients" with User3,
then User3 will see the following:
1. online, there will be two folders named "Clients" in the "Collections shared with me"
2. locally the "Clients" folder is mapped to one folder

If User3 makes a local change to "Clients" then the change inherits permissions from User1's "Clients" folder.

This is because Google allows folders to have the same name, while Windows requires unique folder (or file) names.