REGULAR MEETING MINUTES

EAGLE HARBOR TOWNSHIP BOARD

September 13, 2004

CALL TO ORDER AND PLEDGE OF
ALLEGIANCE: Supervisor Doug
Sherk, at the Eagle Harbor Community Center in Eagle Harbor, called the regular
meeting of the Eagle Harbor Township Board to order at 7:00 p.m. on September
13, 2004.Supervisor Sherk led the
Pledge of Allegiance.

AGENDA APPROVAL AND ADDITIONS:

MM/S Lantz/Johnson to approve the agenda with the
following changes and additions.

·Board meeting changing locations under
Supervisors Remarks.

·Blacks DEQ Permit under Correspondence.

·Gratiot Lake Fire Hall under New Business.

·Trail Signs under New Business.

·3rd Street Resurfacing under New
Business.

·Final EHT/Siler Water project Contract agreement
under New Business.

·Sheriff Contribution under New Business.

·Water System operators report was moved to the
head of the agenda followed by KLT (Keweenaw Land Trust) Conservation Update
(added Baseline Survey Handout), Kesanen/Dirtworks Comments, and Water Project
update andFinal Contract agreement.

The Agenda was approved 4 Ayes, 0 Nays.

CONSENT AGENDA APPROVAL

·Approve minutes of August 9, 2004 regular meeting.

·Approve minutes of August 28, 2004 special
meeting with the following change.

1.The
adjournment time was changed from 3:55am to 3:55pm.

·Approve minutes of September 4, 2004 special
meeting with the following change.

1.The
document date was changed from September, 2004 to September 4, 2004.

CORRESPONDENCE AND SUPERVISORS REMARKS:

1.Correspondence

·Reid Rastello Water report  Water Operator
Rastello reported 2 leaks had been repaired in the system and everything else
was OK.

·Conservation Easement Update  KLT Executive
Director Evan McDonald and KLT member Pat Toczydlowski were present.Supervisor Sherk summarized the Baseline
Documentation Report for the George Hite Dunes and Marshes Preserve
Conservation Easement.He highlighted
additional wording to be added under Section III Introduction as indicated by
the accompanying handout, in order to also acknowledge the match contribution
of private donor George Hite to EHT.Pat Toczydlowski stated that the photo points in the document are used to
judge compliance and will be held in their archive.Annual inspections will be done to make sure the conservation
easement is being honored.Supervisor
Sherk attested to the accuracy of the Baseline Survey document based on his own
experience with the property.Supervisor Sherk also requested of KLT that the Baseline Survey document
face-sheet, executive summary I, Introduction III, and Acknowledgement of
Condition II, are all registered and recorded with the Deed.MM/S Sherk/Lantz to give permission to
Supervisor Sherk to edit, certify and sign the Acknowledgement of Condition for
the Baseline Survey passed on a Roll Call Vote 4-0. The KLT bill for services
as presented by Mr. McDonald was discussed. The Board has approved a total
payment of $7700 to KLT as per agreement. Of that, $4000 in services (biologist
and botanist) has been completed for the Baseline Survey.$100 for filing/documents and $3600 for
monitoring/land stewardship in perpetuity (including KLT periodic filing
renewal every 20 to 40 years as needed) await final Baseline Survey document
approval by the Grantor, MCMP (Michigan Coastal Management Program). The
Grantor, MCMP, has already approved the Conservation Easement document itself,
as has EHT and KLT.Pat Toczydlowski
described how documents would be signed and archived, with a copy for EHT, KLT
and MCMP; and a Baseline Survey document with each page signed kept in a secure
place in case any future questions are raised about content.

·Fritz Kesanen Comments  Mr. Kesanen, reading
from his prepared statement, questioned the Boards decision to award the
pending water maintenance contract to Bill Siler Contracting.He stated that his company, together with
Dirtworks, are better qualified and are the lowest bidder.

·Dirtworks Comments  Mr. and Mrs. Mattson,
owner-operators of Dirtworks Contracting, both made comments regarding their
qualifications and experience.Both
felt they should be awarded the contract because they are more qualified than
Bill Siler Contracting.Mr. Mattson
also stated that his Bonding was the Townships guarantee of performance.

·Water Contract Award  Supervisor Sherk, after
referencing under Water Update the August 30, 2004 Notice of Award, which had
been approved unanimously by the Board, made a motion seconded by Treasurer
Johnson to approve Supervisor Sherk to execute the final agreement between
Eagle Harbor Township and Siler Contracting for the 5th and 3rd
Streets water main project.The motion
passed on a Roll Call Vote 4-0.

NEW BUSINESS

·Conservation Easement Update (added Baseline
Survey Handout)  Moved to Head of Agenda.

·School Busing  Issue may be resolved, tabled.

·Gratiot Lake Fire Hall  MM/S Lantz/Johnson to
authorize the expenditure of up to a maximum of $5000, to be split half and
half with the Fire Department, for miscellaneous repairs including a new metal
roof and soffit system and labor.Motion passed unanimously 4-0 on a Roll Call Vote.

·Trail Signs  MM/S by Supervisor Sherk/Lantz to
purchase appropriate signs, for public EHT trail access over private property when
the owner requests such signs, not to exceed $100 passed 4-0 on a Roll Call
Vote.

ADJOURNMENT

I, the undersigned,
Jeane Olson, the duly qualified and elected Clerk for the Township of Eagle
Harbor, Keweenaw County, Michigan, DO HEREBY CERTIFY that the foregoing is a
true and complete copy of certain proceedings taken by the Township Board of
said Township at a regular board meeting held on the 13th day of September,
2004.