Exhibit Space & Booth Layout Guidelines

Transcription

1 Exhibit Space & Booth Layout Guidelines Exhibit Space & Booth Display Rules The following display rules have been designed using the IAEE (International Association of Exhibitions and Events) guidelines and modified to incorporate some of the needs of the many International exhibitors who are present at PennWell exhibitions. Every attempt has been made to maintain fairness to exhibitors in booths of all sizes and to maintain clear lines of sight to neighboring booths. These rules will be enforced in the exhibit hall and you must have written approval from PennWell to display anything that does not adhere to the limits set forth in this document. Please contact your Exhibit Services Manager if you have any questions regarding these display rules. General notes: Flooring in your exhibit space is mandatory but not provided with your exhibit space purchase. If you are not providing your own flooring for your booth, you must rent carpet from the show s General Service Contractor. Please refer to the Exhibitor Manual for more information Under no circumstances may machinery or any part of an exhibitor s display extend outside of the boundary of said exhibitor s contracted exhibit space regardless of the height clearance from the floor of said item. This rule also applies to lights, speakers, and hanging signs. Show Management reserves the right to force carpet any exhibit area that is without flooring within two hours before the end time for booth move-in/setup. Exhibitor is responsible for the flooring cost. To maintain a professional appearance of the exhibit hall, booths must have back sides of displays covered when visible from an aisle (eg: panels on the back side of a pop-up structure in an island booth to cover the frame). Utility connections (electrical or internet wires, air/water/gas hoses, etc) must be hidden from view in order to maintain a high level of safety and professional appearance.

2 Unless explicitly contracted with Show Management, booth spaces are unfurnished. Please refer to Exhibitor Manual to rent booth furniture. EXHIBIT BOOTH EXAMPLES Linear Booth Linear Booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. They are also called in-line booths. Dimensions To maintain consistency and for ease of layout and/or reconfiguration, floor plan design in increments of 10 ft (3.05m) has become the standard. Therefore, Linear Booths are most commonly 10 ft (3.05m) wide and 10 ft (3.05m) deep (10 x10 ). Maximum backwall height limit: 8 ft (2.5m) Use of Space Regardless of the number of Linear Booths utilized, display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 ft (92.44m) is allowed only in the rear half of the booth space, with a 3 ft (0.91m) height restriction imposed on all materials in the remaining space forward to the aisle 3-0 Corner Booth A Corner Booth is a Linear Booth exposed to aisles on two sides. All other guidelines for Linear Booths apply. Perimeter Booth A Perimeter Booth is simply a Linear Booth that backs to a wall of the exhibit facility rather than to another exhibit. 3-0 Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum backwall height is 12 ft (3.66m). 10 x 10 PERIMETER BOOTH

3 3-0 8 Peninsula Booth A Peninsula Booth is exposed to aisles three (3) sides and composed of a minimum of four (4) 10 x10 booths. are two types of Peninsula Booths: (a) one which backs up to Linear Booths, and (b) one which backs to another Peninsula Booth and is referred to as a Split Island Booth. on There Dimensions: A Peninsula Booth is usually 20 x20 (6.1m x 6.1m) or larger. When a Peninsula Booth backs up to two Linear Booths, the backwall is restricted to 3 ft (0.91m) high within 5 ft (1.52m) of each aisle, permitting adequate line of sight for the adjoining Linear Booths. Overhead hanging signs or banners up to 16 ft (4.88m) may be permissible with show management approval. Split Island Booth A Split Island Booth is a booth which shares a common backwall with another booth. The entire cubic content of this booth may be used, up to the maximum allowable height, without any back wall line of sight restrictions. 16 ft (4.88m) is a typical maximum height allowance, including signage. The entire cubic content of the space may be used up to the maximum allowable height. *the minimum size requirement for a Split Island Booth is 400 sq ft.

4 Island Booth An Island Booth is any size booth exposed to aisles on all four sides. Dimensions An Island Booth is typically 20 ft x20 ft (7.75m x 7.75m) or larger, although it may be configured differently. Use of Space The entire cubic content of the space may be used up to the maximum allowable height, which is usually 16 ft (4.88m), including signage. Other Important Considerations Canopies and Ceilings Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). Canopies for Linear or Perimeter Booths should comply with line of sight requirements (see Use of Space for Linear or Perimeter Booths ). The base of the Canopy should not be lower than 7ft (2.13m) from the floor within 5 ft (1.52m) of any aisle. Canopy supports should be no wider than three inches (3 ). This applies to any booth configuration that has a sightline restriction, such as a Linear Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules. 3-0 Hanging Signs & Graphics Hanging signs and graphics may be permitted in Peninsula and Island Booths with Show Management and Venue approval, usually to a maximum height of 16 ft (4.88m). Whether suspended from above or supported from below, they should comply with all ordinary use-of-space requirements per the specific Venue Rules and Regulations (for example, the highest point of any sign should not exceed the maximum allowable height for the booth type). Hanging Signs & Graphics should be set back 10 ft (3.05m) from adjacent booths. Approval for the use of Hanging Signs & Graphics should be received from Show Management at least 60 days prior to installation. Drawings must be available for inspection.

5 Towers A Tower is a freestanding exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to the appropriate exhibit configuration being used. Towers in excess of 8 ft (2.44m) must have drawings available for inspection and have Show Management and Venue approval. Fire and safety regulations in many facilities strictly govern the use of towers. A building permit may be required. Multi-story Exhibit A Multi-story Exhibit is a booth where the display fixtures exceed 12 ft (3.66m), including Double-decker and Tripledecker Booths. In many cities, a Multi-storied Exhibit requires prior approval by the exhibit facility and/or relevant local government agency because it is deemed to be a structure for building purposes. The city building department generally needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on to ensure that all time constraints are met. Exhibit Space Lighting and Sound: Without exception, all light and sound must be contained within, and directed into, the footprint of the contracted exhibit space. Additional lighting may be brought in for the exhibit space however this lighting must be restricted to the contracted exhibit space. Lighting should not shine onto the aisles or into a neighbor s exhibit space. Sound must not be at a level that interferes with normal levels of communication in neighboring exhibit space. Vehicles for Indoor Displays: Vehicles to be displayed indoors must adhere to the following guidelines and display will likely be inspected on-site by the local fire marshal. Gas tank must be no more than 1/8 full. Battery must be removed or disconnected. Gas tank must feature a locking cover or cover sealed with tape. Ignition keys removed. Propane or similar compressed gas tanks removed. A fire extinguisher must be present in any booth featuring a display vehicle. Other guidelines may apply depending on the individual Venue Rules and Regulations. Balloons (Static and Controlled): Balloons filled with helium or hydrogen are not permitted (tethered or un-tethered, controlled or stationary) Balloons filled with air may be suspended from the ceiling in exhibits with a minimum size of 400sqft (36sqm), pending Venue approval. In this instance, these will be treated as hanging signs. Please refer to hanging sign rules in this document for additional information. This should be designed so that the balloon is stationary and will not sway in the airflow of open doors or air conditioning. Other guidelines may apply depending on the individual Venue Rules and Regulations. Multi-Story Structures: Multi-story exhibits will require approval from the following: 1) PennWell Show Management to ensure compliance with display rules. 2) The General Service Contractor to ensure that there are no physical obstructions that will create problems during setup. 3) The facility hosting the exhibition. The rules set in place by convention centers and their local fire marshals vary from city to city with regards to the level of fire alarms, sprinklers, extinguishers, etc, that are required in multi-story booths. Stamped engineering drawings will need to be submitted for approval by the fire marshal; PennWell and the General Service Contractor will need a copy of the approved booth on file before booth construction may commence.

6 Please contact PennWell Show Management for additional information and if possible include drawings or renderings of the proposed design. Show Management will determine if the proposed design works with our display rules and will forward the design to the show s General Service Contractor. The Contractor will work with the local fire marshal to give structural approval of the design. PLEASE NOTE: If using a non-official contractor to set-up and/or dismantle your exhibit, the required form to request for set-up by non-official contractor along with the Certificate of Insurance naming the Official General Contractor as an additional insured, must be received by the specified deadline in the Exhibitor Manual. Otherwise labor will have to be hired from the General Contractor by the non-official contractor in order for them to supervise your exhibit. These stipulations are strictly enforced to protect you, show management and the General Contractor. Structural Integrity: All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork- lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed Flammable and Toxic Materials: All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant. Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to. Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility. Electrical: All 110-volt wiring should be grounded three-wire. Wiring that touches the floor should be SO cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify for extra hard usage. Cord wiring above floor level can be SJ which is rated for hard usage. Using zip cords, two-wire cords, latex cords, plastic cord, lamp cord, open clip sockets, and two wire clamp-on fixtures is not recommended and is often prohibited. Cube taps are prohibited. Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors. Conducting Business outside of Exhibit Space: Distributing literature or promotional items outside of the contracted booth space is prohibited. If additional space is needed, please contact Show Management to purchase additional exhibit hall floor space. Height Restrictions Inline Booths: All inline booths have an 8ft (2.5 m) backwall height restriction. Hanging signs or banners cannot be higher than 8ft (2.5 m). Please contact your Exhibit Services Manager regarding any equipment or display that will be higher than 8ft (2.5 m). Other guidelines may apply depending on the individual Venue Rules and Regulations. Line of Sight - Inline Booths: All inline booths must be conscious of the arrangement of display materials so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 ft is allowed only in the rear half of the booth space, with a 3 ft (0.91m) height restriction imposed on all materials in the remaining space forward to the aisle. Booth Storage: Materials may be stored behind your booth during the show however all materials stored must be masked/covered so they are not visible. A drape or cover may be ordered through the General Services Contractor.

8 *unauthorized storage & exposed backwall *exposed backwalls should be dressed in plain or neutral color Thank you for adhering to these display rules. Please do not hesitate to contact your Exhibit Services Manager if you have any questions regarding your exhibit. If possible, please include a graphic of your booth design with your to assist us in answering your questions quickly and accurately. Your Exhibit Services Manager is Daniel Bell at +1(918) , or at

BOOTH OPTIONS The following display rules and regulations will be strictly enforced by NAMM and its representatives on the show floor. They were developed by the Exhibit Designers and Producers Association

BOOTH OPTIONS The following display rules and regulations will be strictly enforced by NAMM and its representatives on the show floor. They were developed by the Exhibit Designers and Producers Association

RULES AND REGULATIONS It is the responsibility of the exhibiting company to comply with SPIE rules and regulations Non-compliance may require modifications at the exhibitor s expense SPIE Exhibition Management

EXHIBITOR BOOTH DISPLAY GUIDELINES NAPE strives to provide each exhibitor with a reasonable sight line from the aisle. To help accomplish this, the following Guidelines for Booth Displays have been taken

EXHIBIT DISPLAY GUIDELINES The following Guidelines for Display Rules and Regulations have been established by the International Association of Exhibitions and Events (IAEE). Guidelines for Display Rules

Exhibitor Guidelines for Booth Display Rules and Regulations NACE strives to provide each exhibitor with a reasonable sight line from the aisle. To help accomplish this, the following Guidelines for Booth

The following Guidelines for Display Rules and Regulations have been established in accordance with guidelines set forth by All Baby & Child (ABC), based on those established by the International Association

CHFA WEST / CHFA EAST / CHFA QUEBEC Display rules and regulations ensure that all exhibitors, regardless of exhibit size or location, enjoy an environment that is conducive to successful interaction with

Guidelines for Booth Display/ Rules & Regulations The Car Wash Show requires that Exhibitors with island or peninsula booths 400 square feet and above must submit a floor plan with dimensions, including

Guidelines for Display Rules & Regulations You are reminded that a booth design, including flooring and fixtures, is REQUIRED in order for your company to maintain consideration for future shows. Booth

EXHIBIT CONSTRUCTION GUIDELINES STANDARD BOOTH DEFINITIoN: Exhibit consisting of one or more standard units in a straight line. be permitted to a maximum height of 8 3 (2.5m). INTENT If a portion of an

LINEAR BOOTH does not meet the specifications as set forth in this manual. LINEAR BOOTH Linear Booth Linear booths, also called in-line booths, are generally arranged in a straight line and have neighboring

Peninsula December 11 13, * ALL PENINSULA EXHIBITORS ARE REQUIRED TO SUBMIT ACCURATE RENDERINGS AND DIMENSIONS OF THE PENINSULA EXHIBIT TO TRADE SHOW MANAGEMENT FOR APPROVAL PRIOR TO THE SHOW. (For questions,

DISPLAY REGULATIONS & HEIGHT RESTRICTIONS All exhibits must conform to the regulations as set forth herein. Exhibits not in compliance must be brought into compliance prior to the end of exhibit setup.

BOOTH SPECIFICATIONS If your sponsorship agreement includes a Booth, please refer to the following details: Each standard linear booth is constructed from pipe and drape. The booth includes 8 high black

World Dairy Expo Display Rules and Regulations Supplement to Commercial Exhibitor Manual (Revised December 2015) This is a guide for use by all World Dairy Expo exhibitors. Written exceptions may be granted

BOOTH SPECIFICATIONS Please review the following booth specifications to ensure that your display meets the Exhibit/Booth Guidelines. All booths, regardless of size, are required to follow these guidelines.

This section provides information on what items are included in an exhibit package as well as the design options available to you as an Exhibitor. Regulations regarding signage, wall height and set back

BOOTH DESIGN RULES All exhibits must conform to the dimensions outlined below in order to assure ease of movement of participants and clear lines of visibility in the exhibit hall. For more information

Dear FDIC International 2015 Exhibitors: Before you know it, FDIC 2015 will be upon us! On behalf of the PennWell Fire Group, we want to ensure another successful event for you and your business. As the

ENERGY SMART SHOW SAVE MONEY, SAVE THE PLANET. EXHIBITOR MANUAL ENERGY SMART SHOW 2016 TORONTO May 14 and 15, 2016 The International Centre, Mississauga, ON TABLE OF CONTENTS 1. Show Location and Hotel

Booth Display Types and Regulations Booth Construction: Ultra-Premium, Premium and Standard Booths are 10 x 10 and will be set with 8 high white hardwall back panels, 3 high white hardwall side dividers.

18a Electrical Terms and Conditions IMPORTANT Please read the list of work below. If you require any of this work to be performed in your booth space, it must be performed by a show electrician. This work

FIRE AND LIFE SAFETY REQUIREMENTS FOR CONVENTIONS, TRADE SHOWS AND EXHIBITS November 2011 COLORADO SPRINGS FIRE DEPARTMENT Division of the Fire Marshal If you have any questions or comments regarding the

Exhibit & Display Rules and Regulations Display Rules and Regulations have been with us since trade events first began. Most individuals recognize the need for some limitations but many have never taken

Exhibit & Display Rules and Regulations Display Rules and Regulations have been with us since trade events first began. Most individuals recognize the need for some limitations but many have never taken

Metro Toronto Convention Centre North Building Exhibit Hall A: Level 300 RULES & REGULATIONS BOOTH & DISPLAY INSTALLATION AND SET- UP: Exhibitors are reminded that they may set up their own exhibits. The

Medicine Hat Fire Department Special Event Requirements August 202 medicinehat.ca/fire The following is a standard guide for event organizers to ensure occupant safety and compliance with the Alberta Fire

JavaOne 2016 Rules & Regulations The Rules and Regulations governing JavaOne 2016 are an integral part of the contract for exhibit space and have been established to protect all parties involved. Exhibits

It Is The Responsibility Of The Exhibitor To Ensure Your Sign Conforms To All Published Rules And Regulations. 14a 1 Important Defined as any materials, including but not limited to, signs and machinery,

Exhibit & Display Rules and Regulations Display Rules and Regulations have been with us since trade events first began. Most individuals recognize the need for some limitations but may have never taken

NAME OF EVENT: American International Motorcycle Expo 2015 BOOTH #: 120V & 208V ELECTRICAL SERVICE ORDER FORM **TO COMPLETE THIS ORDER YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION**

1 6 1 BOOTH CONSTRUCTION The Art Basel in Miami Beach form an integral part of the contract between the exhibitor and Art Basel U.S. Corp. (see Art Basel in Miami Beach Exhibition Regulations). The following

FREEMAN ELECTRICAL SERVICES FAQ s From under carpet wiring to overhead lighting, Freeman has the power to simplify your electrical needs and installation. We ve answered your most common questions below

Advertising Authority for Logo Prior written approval is required for the use of the logotype, trademarks, symbols or trade name of BINGEMANS or any of the BINGEMANS brands including but not limited to

FIRE AND SAFETY REGULATIONS Fire Prevention reserves the right to make any final decisions regarding the outlined requirements, according to Section 2-36-220 of the Municipal Code of Chicago on Fire Prevention.

In-Line Exhibit An exhibit that is open to one aisle with an adjacent booth on each end. The standard height for backwalls is 8 feet high except perimeter booth backwalls which may extend to 12 feet. The

Eligibility for Exhibiting: The following Rules and Regulations are intended to produce an Exposition that treats all exhibitors equally and fairly; presenting an equal opportunity for all exhibitors to

FIRE SAFETY REGULATIONS Fire Prevention reserve the right to make any final decisions regarding the outlined requirements, according to Section 2 36 220 of the Municipal Code of Chicago on Fire Prevention.

AGE LIMIT IN EXHIBIT HALL No one under 21 years of age is allowed into the Nightclub & Bar Convention and Trade Show either as an attendee or as booth personnel. For reasons of safety and the professional

A GUIDE TO EXHIBITING INFORMATION FOR EXHIBITORS INCLUDING DISPLAY INSTRUCTIONS, PRICING, AND MORE EXPO WEST COAST ART & FRAME & THE NATIONAL CONFERENCE CONTENTS Booth Guidelines...1-5 Exhibitor Information...6

Exhibitor Manual Page 1 The Venue - Halifax, Nova Scotia, Canada The exhibit displays for the ICOE 2014 Conference will be located at: Monday, November 3 8:00am to 4:00pm Tuesday, November 4 10:15am to

Electrical Conditions ELECTRICAL, PLUMBING, GAS & COMPRESSED AIR CONDITIONS 1. All equipment regardless of source of power must comply with the National Electrical Code, and all Federal, State, and Local

Fire and Life Safety Requirements for Special Events and Temporary Use of the Facilities at the Kitsap County Fairgrounds. PURPOSE This document is developed to assist event planners and responsible parties

EXHIBITOR MANUAL This Exhibitor Manual will provide you with information regarding your exhibit at WESTWARD EXPO'S Answers to many of the questions you may have concerning your exhibit and the facility

INDUSTRY TERMS Provided By: ExhibitorOnline.com A/V Audio/visual support such as television monitors, VCRs, or taped music. Advance Receiving Location set by show management to receive freight before the

Crystal Centre Trade Show Exhibition Policies Exhibitors: Please follow Trade Show Organizer s Instructions. Load In & Out All exhibitors must load in and load out through the west overhead door. Exhibitors

BOOTH CONSTRUCTION 1. Americans with Disabilities Act Exhibitors shall be responsible for compliance with the Americans with Disabilities Act with regard to their booth space, including, but not limited

Utility Department 317-262-3467 utilities@icclos.com Order Online at http://www.icclos.com or FAX with complete credit card information or purchase order to 317-262-3419 OR Mail completed form with check,

The purpose of these requirements is to maintain an acceptable level of fire safety within the Metro Toronto Convention Centre. The fire protection systems built into the Convention Centre have been designed

Internet and Telecommunication Service Ordering Guide and Facility Information Deadline Date: NOVEMBER 5, 2013 Internet Connections may only be ordered through the RSNA. If you require your Internet Service

EDUCAUSE 2015 Rules and Regulations These Rules and Regulations apply to and are made part of the EDUCAUSE Terms and Conditions ( Contract ) entered into by EDUCAUSE and the Exhibitor named therein ( Exhibitor

IACP 2016 San Diego, California Regulations Governing Use of Space by Exhibitors General 1. These rules and regulations form part of the Exhibitor Agreement made between the International Association of

EXHIBIT DISPLAY INFORMATION DISPLAY GUIDELINES The Allocation Procedures and Display Guidelines are a part of the Terms, Rules and Regulations of the contract. By signing the contract, exhibitors agree