What would need to be done in order to upload a years’ worth of scanned documents into CPSI? I know you can attach images to records one by one but from what I can tell they do not have any type of import tool. Any help or suggestions would be greatly appreciated.

No, each patients images would be combined into one pdf then imported individually for each patient. This procedure will save you a little time, although I know it's not the solution you were looking for.

Sorry to say but to have them attached to the correct medical record, you will have to scan them in individually within the medical record. There is no other way that I know of to get it done correctly. We have had to do this with CPSI but really...we have to do it this way with every other application that we use also. I pays to keep caught up on the scanning. Now you can use your high speed scanner to email you each person's record and then drop it into cpsi after you saved/renamed it from your email. Our big KonMinolta's will scan to email at a really fast rate versus a desktop scanner. Good Luck!

I would not scan Patient Confidential Information (E-PHI) to Email. The only way I would is if it was all internal network traffic i.e. exchange, and the email never went ouside the facility intranet. Next there is another way to perform batch scans. One way is to identify the medical record number in the scan file name and scan to network share or directly to the EMR/EHR system. Then the EMR would run a batch job to import new scans. This is the quickest and simplest way, any other system that cannot do this, I feel sorry for the end user.

Of course, scan to email is always internal with PHI. Unfortunately, I do not know of any EMR that can currently do what you say as easily as you say. All the EMRs that I have experience with, which only number around 10, will not be able to do the batch jobs as indicated. And yes...most of us feel that there SHOULD be a"better mousetrap", but until one comes along, and is proven to be so and is AFFORDABLE, we are stuck with what millions were spent on. Besides that, because of CPSI's program, we are easily stage 1 and are waiting for the checks to come in which medicaid and medicare have approved. Yeehaw!

Mosaiq has a great system for scanning in documents. You scan to a shared folder and then just drag it to where you want in the patient record. It then removes it from the folder. We are looking for a better way to scan into cpsi also. Has anyone tried printing out their barcode pages?

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