Nancy composed a memo and sent it off to State Librarians. It can be found on the Wiki [[2/8/2007 Memo to State Librarians | here]].

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Nancy had some Q&A with some of the state Librarians. It can be found [[2/9/2007 Nancy Q & A With State Librarians | here]].

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==Dates==

==Dates==

Unless indicated, travel to the states will be on the day before.

Unless indicated, travel to the states will be on the day before.

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===[[Idaho Visit Planning | Idaho]]===

===[[Idaho Visit Planning | Idaho]]===

*Dates: March 29 & 30

*Dates: March 29 & 30

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*Team Members: Nancy, John W. and Carrie

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*Team Members: Nancy, John W. and Mark

*Notes: <b>Request approved by state librarian 2/5/2007</b>

*Notes: <b>Request approved by state librarian 2/5/2007</b>

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==Logistics==

==Logistics==

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ALA will reimburse for airfare and ground transportation in the form of a taxi or shuttle. ALA's reimbursement procedures for meals are as follows: $8.00 for breakfast, $12 for lunch, and $20 for dinner. At the meeting, each person will be given a reimbursement form which can be mailed to Kathy Mitchell's attention following the meeting. Instructions and the mailing address will also be provided. All ORIGINAL receipts must be submitted with the form.

===Airfare===

===Airfare===

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**$12 for lunch

**$12 for lunch

**$20 for dinner

**$20 for dinner

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*Claiming per diem is one option. The other is to submit receipts and get the exact amount spent on the the meal e.g. $3 for breakfast, $8 for lunch, and $10 for dinner, and ALA will reimburse you for the amount on the receipts.

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*Claiming per diem is one option. The other is to submit receipts and get the exact amount spent on the the meal e.g. $3 for breakfast, $8 for lunch, and $10 for dinner, and ALA will reimburse you for the amount on the receipts. However, without prior authorization, the maximum amount that can be claimed is equal to the per diem.

*Only claim partial per diem if you are not traveling all day (e.g. if a 4 p.m. flight to state, then only claim $20 for dinner)

*Only claim partial per diem if you are not traveling all day (e.g. if a 4 p.m. flight to state, then only claim $20 for dinner)

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===Expense Reports===

===Expense Reports===

*Everyone is required to fill out an expense report, which will be provided to you.

*Everyone is required to fill out an expense report, which will be provided to you.

Here are some suggestions about how we might organize our visits to the 7 states we are visiting.

Review in advance the information gathered by Karen and Madelyn. They should gather the information in the order we are visiting the states so we have it in plenty of time.

Visiting team meets night before to share thoughts if at all possible.

Visit begins with the entire visiting team meeting with the state librarian to gather information on the morning of the first day. This visit can ensure that the state library understands what we are doing and can clarify any final questions we have.

I wonder if the whole team might also meet with the network manager if there is a statewide network, again so that there is the same understanding and opportunity to clarify any questions.

After this initial visit, the team can split up and go on different interviewing strands. This is not set in concrete. Those team members with fewer interviews scheduled can interview in other columns. Here is one approach.

Team Member 1

Team Member 2

Team Member 3

Day 1

Meet with State Librarian

Meet with state network if it exists

This team member focuses on the libraries in visits. Potential Interviewees:*Relevant State Library *Other key librarians in area *State library association legislative committee members

Person 2 is the telecommuncations policy expert. Therefore, "Governor's Staff" and "Relevant state legislator's and their staff" should be in their bucket.
NANCY SAYS: AGREED

Person 3 is the technology expert. Therefore, "IT Community" and "State IT Coordinator" should be moved to their bucket. NANCY SAYS: AGREED

These latter two people may be key to double-up on some of the meeting.

One key office is missing: Economic Development Authorities
NANCY SAYS: IS THIS SOMEONE WE WANT TO VISIT IN ALL STATES?

As for the State Network, if it exisits, not all state networks are not in the capitol, so I am not sure if we need to send the whole team to each. Here is a rundown:

NANCY SAYS: DO WE AGREE THAT SOMEONE NEEDS TO VISIT THEM, EVEN IF THEY ARE AT A DISTANCE? SHOULD WE ASK THEM TO SEND A REPRESENTATIVE TO THE CAPITOL?

California--CENIC is in Cypress City (but no need to visit. Rick has been in contact)

Idaho--N/A

Kansas--KanREN is in Lawrence (1/2 hour from Topeka)

Kentucky--KTLN is in Lexington (1/2 hour away from Frankfurt)

Michigan--Merit is in Ann Arbor (1 hour away from Lansing)

Missouri--MOREnet is in Columbia (1/2 hour away from Jefferson City)1

Ohio--OPLIN is in Columbus

NANCY SAYS: I TOLD ALL THE STATE LIBRARIANS THAT I WOULD BE BACK IN TOUCH WITH THEM LATER THIS WEEK AFTER OUR PHONE CALL TOMORROW (TUESDAY). I ALSO SAID THAT I WOULD BE ASKING THEM WHO THEY FEEL WE SHOULD TALK TO.

ALA will reimburse for airfare and ground transportation in the form of a taxi or shuttle. ALA's reimbursement procedures for meals are as follows: $8.00 for breakfast, $12 for lunch, and $20 for dinner. At the meeting, each person will be given a reimbursement form which can be mailed to Kathy Mitchell's attention following the meeting. Instructions and the mailing address will also be provided. All ORIGINAL receipts must be submitted with the form.

Claiming per diem is one option. The other is to submit receipts and get the exact amount spent on the the meal e.g. $3 for breakfast, $8 for lunch, and $10 for dinner, and ALA will reimburse you for the amount on the receipts. However, without prior authorization, the maximum amount that can be claimed is equal to the per diem.

Only claim partial per diem if you are not traveling all day (e.g. if a 4 p.m. flight to state, then only claim $20 for dinner)