Privacy Notice

Privacy notice for website visitors

Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about individuals who use our websites.

We, The Kemnal Academies Trust (TKAT), are the ‘data controller’ for the purposes of data protection law.

Our data protection officer is Simon Gyan (see ‘Contact us’ below).

The personal data we hold

We process data relating to those who visit our websites. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:

Any other personal data that you choose to provide when submitting an enquiry via our contact form

Why we use this data

The purpose of processing this data is to help us run the school, including to:

To customise the content you see

Fulfil your requests

For technical web site administration purposes

Very occasionally to provide you with information regarding related goods and services that may be of interest with you. Note that this will only happen if you have ‘opted-in’ to receiving such messages as part of an enquiry regarding available services such as teacher training

Our lawful basis for using this data

We only collect and use personal information about you when the law allows us to. Most commonly, we use it where we need to:

Fulfil a contract we have entered into with you

Comply with a legal obligation

Carry out a task in the public interest

Less commonly, we may also use personal information where:

You have given us consent to use it in a certain way

We need to protect your vital interests (or someone else’s interests)

Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you go about withdrawing consent if you wish to do so.

Some of the reasons listed above for collecting and using personal information about you overlap, and there may be several grounds which justify the school’s use of your data.

Collecting this information

While the majority of information we collect from you is mandatory, there is some information that you can choose whether or not to provide to us.

Whenever we seek to collect information from you, we make it clear whether you must provide this information (and if so, what the possible consequences are of not complying), or whether you have a choice.

How we store this data

Data is stored securely with our web hosting provider and with 3rd party service providers that our web hosting provider uses to provide this website.

Information provided via our contact forms may be held securely at TKAT until such time as it is no longer required.

We do not share information about you with any third party without your consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law), or where it is required to process an enquiry that you have sent us, we may share personal information about you with:

Our web hosting providers and their service providers

The relevant local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns

The Department for Education - to meet our legal obligation in providing a workforce census

Your family or representatives - to act in your vital interests should the need arise

Educators and examining bodies - to meet our public task obligations as a multi-academy trust

Our regulator - Ofsted, the organisation that supervises us, under whom we have a legal obligation and a public interest to provide a quality education for pupils

Suppliers and service providers – to enable them to provide the service we have contracted them for, such as payroll

Financial organisations - in order to meet our contractual obligations in facilitating banking and financial services

Our auditors - to meet our legal obligations to share data in order to ensure compliance to relevant legislation

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance. To make a complaint, please contact our data protection officer at dataprotection@tkat.org​.​ Alternatively, you can make a complaint to the Information Commissioner’s Office:

The Kemnal Academies Trust is a charitable company limited by guarantee registered in England and Wales under company number 7348231.
Its registered address is The Atkins Centre, Kemnal Technology College, Sevenoaks Way, Sidcup, Kent DA14 5AA.
Miltoncross Academy is a business name used by The Kemnal Academies Trust.