Work Package 1 Celebration event, from the other side

Back in the days when summer was around the corner, we thought it would be a good idea to host a small “Celebration Event” to congratulate ourselves on the completion of Work Package 1 (or “WP1” for short) of the project. The notion being to rally together the core team who have been involved with WP1. The Ophthalmologist & Orthoptists from Newcastle Eye Clinic, Game developers from Fluid Pixel, Patient Panel members, local Optometrists, along with everyone based at the University, were invited to come together for a brief update on the project’s progress followed by food, drinks, and socialising. Sounds simple enough, surely we can get that arranged in no time – as long as we can find a date that everyone can attend… ah, now that’s where things get interesting. Well, perhaps not “interesting”; more like “tricky”. June, July, and August roll on without a date that could host a worthy attendance. We’ll just have to hold the meeting in September then. No, wait, that’s even worse. Ok, Wednesday 5th October 3:30pm ‘til late (late = 5/6PM). Done. It’s actually happening, FINALLY. There’s a date in the diary and it’s after summer so hopefully people can make it. They can! Well, nearly everyone – this isn’t a perfect world where I can summon people on request. People have work, lives, and other commitments that our event doesn’t stand a chance in competing against. We have a slight majority of 15-20 attendees, though. That will do nicely.

So, the date is set and the (rough) numbers are in. Grand! Now it’s time to make sure we have enough provisions. A finger buffet feels right. But not with sandwiches. Don’t get me wrong, some of my best friends are sandwiches but they are a bit boring and people get full up on them or just won’t eat them. Why? Because it’s nearly dinner time or because you’re on a diet that only allows you to eat food that’s sexy. So let’s keep it simple, picky, and tasty. A variety of Indian/Eastern-hemisphere inspired savoury items along with some chocolate dipped strawberries, cake and booze sounds… mmm… not bad, not bad at all (don’t you feel silly for not coming along? J). Sorted. That’s the important parts taken care of. All that needs to happen is for everyone to turn up and eat said provisions. Jolly good. The last reminder email is sent out a day or two before the event, and of course, there’s a dropout L but fear not, there’s usually other people who turn up last minute at these sorts of things as soon as they realise there’s free food & booze, right?

It’s now 3:25PM on Wednesday 5th October (2016…). Ah, excellent, the foresight of extra drop-ins comes true – “the force” is strong with this one. Numbers are bang on somewhere between 15 and 20 people (but if you insist, let’s say “18” if you really must know). Jenny (“Prof Read” to you, in that case) opens the event with a few words on the overall progress. Then we have talks delivered by: Graham & Craig from Computing Sciences on the eye tracking and distance monitoring; Stuart from Fluid Pixel on the game development; and Kathleen on how public and patient involvement/engagement (PPI/E) has contributed to the project’s direction. Followed by the RAs – Carla, Jess, and Sheima (Therese couldn’t make it, just saying… maybe she had better things to do…. but let’s not make a fuss or name and shame anyone, after all, she had a stand in photograph so we could pretend she was there), introducing themselves and informing how WP2 is going so far. Jenny then closed the event with a thank you to everyone for their efforts. This was the cue to get stuck in to the provisions, as a reward for said efforts.

Overall, the event went well. Everyone was happy: the talks were short and sweet; the food was satisfying and plentiful; and it was appreciated to have the chance to get together and celebrate the past 18 months of endeavours. Here’s to the remaining Work Packages of the project – may they be as successful, and as worthy of celebrating, as the first 🙂