Assign user access levels

We provide administrators of Archive-It accounts the ability to assign access levels to other users of their accounts. These access levels, first specified when adding a new user, determine the amount of viewing and editing privileges that users have in the web application.

How to select the proper access level

Administrator

Staff members who are trained to use Archive-It. Those with control over the administrative account information.

Privileges:

Ability to create new users

Add account level information such as an institutional description, URL, and logo

All other privileges listed below

User

Staff members who are trained to use Archive-It, but do not need to be administrators.

Privileges:

Create collections

Start and stop crawls

Save and delete test crawls

Modify crawl scope

Add/edit seed or collection settings

Add/edit metadata

View reports

Access archived content

Contributor

Users who may not be fully trained in using Archive-It and/or whom you do not wish to grant full access to the account. *Many partners apply this level to subject specialists who can inform metadata or perform quality assurance (QA) on crawls without inadvertently making changes to other areas of the account.

Privileges:

Add/edit metadata

View reports

Access archived content

View collection/seed settings

How to edit a user's access level

To edit an existing user's access level:

Navigate to the "Administration" section of the web application, accessible by the link in the top-right corner of the screen, under the "Welcome" text.

Click on the "Add/Edit Users" tab, followed by the "Edit" link next to the user who's access level you wish.

Select the desired access level from the drop-down menu and click the "Save" button to apply your change.