Vending at CaptainCon

CaptainCon 2018 will be bigger and better than ever with four successful years under our belt, a larger location, and closer proximity to resources like an airport to make it easier for gamers to attend. Last year, we had 571 attendees (a 20% growth from the previous year) and we expect a similar growth to over 650 attendees in 2018. This is your opportunity to reach hundreds of gamers from the northeast and beyond at the start of the convention season with a vendor presence at CaptainCon. The maps below shows the location of our vendor booths followed by descriptions of each. If you are interested in a booth, simply complete and submit the form at the bottom of this page.

Important Notes:

Vendor setup may begin no earlier than 6:30pm on Thursday, February 1st.

All take-down must be completed prior to 10pm on Sunday, February 4th.

The vendor hall section of the Grand Ballroom will be closed and locked each evening at 6pm. Hotel security has been instructed that the doors may not be unlocked unless one of the three CaptainCon organizers is present. Vendor booths in the foyer (1 – 14 and 22) are accessible 24-hours.

Wireless internet access is not 100% reliable in the convention area. Dedicated internet access from the hotel is very expensive per day. We recommend you invest in a pre-paid wifi hub or similar if you need internet access.

We reserve the right to refuse booth space to any vendor we feel doesn’t fit with the convention for any reason or is not allowed by state law.

If two vendors request the same booth, priority is given to returning vendors and then to the vendor who submits payment first in response to our invoice. We’ll do our best to accommodate everyone and find you space.

Vendor Hall (booths 15 – 21) – $250 each for the weekend

Approximately 10′ by 10′ booth space with a small gap between booths

One 6′ by 30″ vendor table (additional tables can be added at $14 each within the same booth footprint)

2 vendor badges to the convention (additional vendor badges can be purchased at $40 each)

Listing in the program’s vendor guide

Your logo/link on the CaptainCon web page

A “Vendor Spotlight” post in the CaptainCon social media (Facebook and Twitter) during the months immediately preceding the show.

Inclusion in the Captain’s Log system as a shopping achievement – attendees earn points they can redeem for prizes from the prize pool for spending $10 or more at your booth

During the day (10am to 6pm) the air wall between the vendor hall and the main ballroom will be open to allow maximum traffic flow and visibility. It will be closed at night and the room locked overnight for security.

If you wish to share your booth space with one or more other vendors (a popular option for smaller vendor friends) we’re happy to accommodate that. However, we do need to know about and approve the additional vendor(s) in advance and we must charge $10 for each additional vendor to cover the cost of the RI temporary sales tax permit application

Grand Foyer Standard Booths (1-5, 8, 9, 11-14) – $250 for the weekend

Approximately 10′ by 10′ booth space with a small gap between booths

One 6′ by 30″ vendor table (additional tables can be added at $14 each within the same booth footprint)

2 vendor badges to the convention (additional vendor badges can be purchased at $40 each)

Around-the-clock access to vend in the high traffic main hallway of the show – security of your booth is at your own discretion

Listing in the program’s vendor guide

Your logo/link on the CaptainCon web page

A “Vendor Spotlight” post in the CaptainCon social media (Facebook and Twitter) during the months immediately preceding the show.

Inclusion in the Captain’s Log system as a shopping achievement – attendees earn points they can redeem for prizes from the prize pool for spending $10 or more at your booth

If you wish to share your booth space with one or more other vendors (a popular option for smaller vendor friends) we’re happy to accommodate that. However, we do need to know about and approve the additional vendor(s) in advance and we must charge $10 for each additional vendor to cover the cost of the RI temporary sales tax permit application

Grand Foyer Large Booths (6 and 10) – $350 for the weekend

Approximately 10′ by 20′ booth space on a “corner booth” next to the main doors. The extra depth of the booth allows for additional storage and there have usually been plush hotel chairs in this space as well.

One 6′ by 30″ vendor table (additional tables can be added at $14 each within the same booth footprint)

2 vendor badges to the convention (additional vendor badges can be purchased at $40 each)

Around-the-clock access to vend in the high traffic main hallway of the show – security of your booth is at your own discretion

Listing in the program’s vendor guide

Your logo/link on the CaptainCon web page

A “Vendor Spotlight” post in the CaptainCon social media (Facebook and Twitter) during the months immediately preceding the show.

Inclusion in the Captain’s Log system as a shopping achievement – attendees earn points they can redeem for prizes from the prize pool for spending $10 or more at your booth

If you wish to share your booth space with one or more other vendors (a popular option for smaller vendor friends) we’re happy to accommodate that. However, we do need to know about and approve the additional vendor(s) in advance and we must charge $10 for each additional vendor to cover the cost of the RI temporary sales tax permit application

Grand Foyer Premium Booth (22) – $575 for the weekend

Approximately 20′ by 10′ booth space in the main hallway of the convention. You’re right next to the convention registration desk, within the Demo Zone, and on the path between the concessions and the main miniatures gaming space so this is very much a premium spot.

Two 6′ by 30″ vendor tables (additional tables can be added at $14 each within the same booth footprint)

4 vendor badges to the convention (additional vendor badges can be purchased at $40 each)

Around-the-clock access to vend in the high traffic main hallway of the show – security of your booth is at your own discretion

Listing in the program’s vendor guide

Your logo/link on the CaptainCon web page

A “Vendor Spotlight” post in the CaptainCon social media (Facebook and Twitter) during the months immediately preceding the show.

Inclusion in the Captain’s Log system as a shopping achievement – attendees earn points they can redeem for prizes from the prize pool for spending $10 or more at your booth

If you wish to share your booth space with one or more other vendors (a popular option for smaller vendor friends) we’re happy to accommodate that. However, we do need to know about and approve the additional vendor(s) in advance and we must charge $10 for each additional vendor to cover the cost of the RI temporary sales tax permit application

Grand Foyer Discount Booth (7) – $200 for the weekend

Approximately 10′ by 10′ booth space. This space is discounted because it is directly across from the main doors. Depending on outdoor weather, this space can receive a pretty cold breeze so plan accordingly.

One 6′ by 30″ vendor table (additional tables can be added at $14 each within the same booth footprint)

2 vendor badges to the convention (additional vendor badges can be purchased at $40 each)

Around-the-clock access to vend in the high traffic main hallway of the show – security of your booth is at your own discretion

Listing in the program’s vendor guide

Your logo/link on the CaptainCon web page

A “Vendor Spotlight” post in the CaptainCon social media (Facebook and Twitter) during the months immediately preceding the show.

Inclusion in the Captain’s Log system as a shopping achievement – attendees earn points they can redeem for prizes from the prize pool for spending $10 or more at your booth

If you wish to share your booth space with one or more other vendors (a popular option for smaller vendor friends) we’re happy to accommodate that. However, we do need to know about and approve the additional vendor(s) in advance and we must charge $10 for each additional vendor to cover the cost of the RI temporary sales tax permit application

Vendor Form

If you are a human and are seeing this field, please leave it blank.

Fields marked with a * are required.

Please provide your contact info:

First Name: *

Last Name: *

Email Address: *

Company Name:

Company Website:

Address

City

State

Zip / Post Code

Phone Number:

Other notes

Vendor booth(s) you would like

Booth 1

Booth 2

Booth 3

Booth 4

Booth 5

Booth 6

Booth 7

Booth 8

Booth 9

Booth 10

Booth 11

Booth 12

Booth 13

Booth 14

Booth 15

Booth 16

Booth 17

Booth 18

Booth 19

Booth 20

Booth 21

Number of additional vendor booth tables you would like to rent

Number of additional vendor badges you would like to buy

Will you be sharing booth space with another vendor?

Yes

No

If sharing booth space, please list the name and email of the other vendor

Other Comments:

This is the perfect spot to tell us about any special requests such as if you need access to electrical outlets, etc. or to give us more details about the answers above.

Once you have submitted your responses, you'll receive an automated confirmation email. We will follow up with you shortly after to confirm details and lock in your vendor booth(s) and/or advertisement(s). Payment in full is necessary to guarantee your spot. Payment can be made either by PayPal (to neprivateers@gmail.com) or mailing a check (made payable to New England Privateers) and/or donated product to:

New England Privateers
51 Pleasant Street #66
Malden, MA 02148

To prevent spam, please type the word "card" here *

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