September 2015

Working in the HR department of a publishing company, Anna takes care of making sure that new hires get all their IT needs, such as laptops, mobiles, software, and access to the right systems.

She used to accomplish the task by emailing each new employee a spreadsheet listing all their requirements and having them confirm if they had received these. Once she got the spreadsheet back, she would email it again, this time to the person’s immediate supervisor for counter-checking. The spreadsheet returned to her a second time, she would add the information to another spreadsheet, where she logs each employee’s provisioned details. Whew! A bit tedious, right?

Anna thought so too. So she started using Form Workflow, and her work has gotten much simpler.

Using the add-on from wizy.io to get the job done, Anna now merely has to open her Google spreadsheet, and from there send a quick Q-and-A on Google Forms to the latest hire.

When the employee submits the form, an email is automatically sent to his supervisor, asking him to validate the responses. This takes place right in Gmail, so the process is easier for the supervisor as well. He clicks on Send, everything is instantly recorded in Anna’s spreadsheet.

Notice that Anna doesn’t even have to send one single email herself, and no juggling of spreadsheets either.

Adam manages an IT support company for homes and small businesses. The company offers services covering hardware and software, as well as phones and networks. They’ll even come to your home to give you a lesson or two.

He used to make their monthly invoices one by one, by copying information that he would enter into a Google spreadsheet as clients’ requirements came in.

Then he discovered Data Merge, and what used to take him an entire afternoon at the end of each month now takes him just 5 minutes.

Data Merge is an add-on from wizy.io that transforms Google Sheets into a document generation and mail merge tool.

Adam makes a template for his invoice on Google Docs once. (You can use the template we have prepared here.) Then, at month’s end, all he has to do is run the add-on from his spreadsheet and Data Merge takes care of filling his invoice template with the details specific to the client.

Because Adam chooses the mail merge option, all the invoices made are automatically sent to their clients as PDF files.

Freelance production manager Alex organizes video projects, ranging from short films to commercials. To keep any particular project running, she periodically sends emails to the designers, suppliers and crew attached to it, informing each one of schedules and requirements, and asking them for progress reports.

It always stresses her out, wondering if her emails have been read. She loses precious time sending follow-up emails and SMS messages, asking for confirmation that the information she had sent out had been received.

With Mail Merge for Gmail, a Chrome extension developed by wizy.io, Alex can track the emails she sends out. It will even give her a detailed list of who opened them, who had clicked on any links she had put in there, and who had replied. Mail Merge also gives her the option to track individual emails that she sends from her Gmail inbox.

Now Alex can concentrate on her primary task of making sure her films and commercials get shot.

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About Us

Wizy.io's main product is WizyRoom, the new multifunction chat application for teams using Google Apps. It is a powered up Slack for team work, including Trello-like task management and full integration with Google Drive.

Wizy.io was launched in January 2015 by co-founders Laurent Gasser, Mohamed Bahri, Jeremy Rochot and Gino Tria. They combine their strong experiences in business development, business process consulting, and application development. Louis Naugès, who previously co-founded Revevol with Laurent Gasser, has joined the team as Chief Strategy Officer.

Wizy.io serves a global market with customers in 10 countries, from US to Europe. Wizy Inc. is based in Sunnyvale, Silicon Valley, with teams in New York, Paris and Manila.