Agencies that maintain accounts through the OSC Central Accounting System (CAS).

Effective
Date

July of each calendar year.

Background
Information

The Bureau of State Payroll Services has deleted Central Accounting System
account codes from the state payroll system (PaySR), that lapsed on or before
3/31/1999.

OSC will continue to delete lapsed account codes each year in July. Records will
be deleted for any account codes that lapsed on or before March 31 of the
preceding year.

OSC will not delete account codes that have a related Position Pool.

In February or March of each year, OSC will produce listings of active positions
that are assigned to position pools with lapsed account codes.

Agency
Action

The agency should review the listing of active positions and take one of the
following actions:

Change the account code
on the position pool. This will affect all positions associated with the
position pool.
Path: Go - Define Business Rules - Define Budget/Encumbrance (U.S.) Setup -
Position Pool Table - Update/Display.

Change the position pool
on the related position records. Each position assigned to the position pool
will need to be changed if the account code has lapsed.
Path: Go - Manage - Use - Position Data (Agency) - Position Data 1
Update/Display.