Procurement

Video Policy--Events

To ensure quality video recording for your event, Procurement Services and the Office of Communications and Public Affairs have identified a list of approved/contracted videographers. You are required to use a videographer on this approved vendor list for your event. Responsibility for getting budget approval, hiring a videographer, ensuring issuance of a purchase order and coordinating the videographer's work at the event resides with the department sponsoring the event.

Should you desire assistance in choosing the right videographer for your specific event, please contact Morris Isaacson in the Office of Communications and Public Affairs at 212.960.5400, ext. 6725, or misaacs1@yu.edu for a recommendation.

The following guidelines have been instituted by the Office of Procurement Services and the Office of Communications and Public Affairs to ensure quality videography and timely receipt of your important video files. Failure to follow this approved process can result in loss of video clips, additional expense or refusal of payment.

Contact the Office of Campus Events to schedule your event, complete the Event Request Form and indicate your intent to contract for videography services.

Review the list of University-approved videographers available here and make your choice. Contact the videographer directly to discuss event specifics, request an estimate and schedule him or her for your event. If you have questions or would like assistance choosing a videographer, contact Morris Isaacson in the Office of Communications and Public Affairs at 212.960.5400, ext. 6725, or misaacs1@yu.edu. You must use a University-approved videographer.

In compliance with University purchasing policies and procedures, enter a Purchase Requisition for the videography services based on the estimate you received.

Upon approval of the Purchase Requisition by the Office of Finance and Office of Procurement Services, a Purchase Order will be executed.

The videographer will film your event, process the footage and send it to you on disk or via e-mail.

The videographer will send a copy of your digital files to the Office of Communications and Public Affairs, where it will be review and placed in the University archive.

Your contracted videographer will send the invoice for his or her services directly to Accounts Payable (Jack and Pearl Resnick Campus), where payment for the services will be coordinated.

Cancellations

Should you need or choose to cancel an event, you must notify your contracted videographer and the Office of Communications and Public Affairs as far in advance of the scheduled event date and time as possible. You must meet any cancellation fees set forth by the vendor in his or her estimate. Procurement Services and the Office of Communications and Public Affairs are not responsible for negotiating cancellation fees.

You have been approved as a contractor for Yeshiva University and its many colleges and affiliated schools, departments and staff. Please note the following guidelines and requirements that govern all video work done on behalf of Yeshiva University.

Individual Yeshiva University departments are required to contract directly with University-approved videographers for their events. Standard Procurement policy is to be followed for all jobs and requires that you ensure receipt of a Purchase Order number from the department before commencing any work. (Within reason--if it is a rush job, Procurement Services will work with you and the department to enable the work to proceed.)

You are free to estimate projects at whichever rate you see fit, based on the parameters of each individual project. The ordering department(s) will decide which approved vendor to use for its event.

You must notify the Office of Communications and Public Affairs within two (2) business days when you have been contracted for a job by a department. Your notification, either via phone or e-mail, should include all the pertinent information about the job: Subject, Date, Time, Location, and Department and Contact Person by whom you were hired. For notification, contact Morris Isaacson at 212-960-5400, ext. 6725, or Peter Robertson at 212-960-5285 and/or e-mail to misaacs1@yu.edu or robertso@yu.edu.

When the job has been completed, uncompressed QuickTime files must be sent to both the department that contracted the work and Peter Robertson in the Office of Communications and Public Affairs. Send to the Office of Communications and Public Affairs at:

Cancellations

When providing estimates and contracting for a job, please make clear your standard cancellation policy. If a job is canceled, you must notify the Office of Communications and Public Affairs within 24 hours, unless the job is canceled less than 24 hours before the originally scheduled job time, at which point you should please notify the Office of Communications and Public Affairs immediately. Call Morris Isaacson at 212.960.5400, ext. 6725, or Peter Robertson at 212.960.5285 and/or e-mail to misaacs1@yu.edu or robertso@yu.edu.