Graduation Clearance Processes

Office of the Registrar

2017 Graduation Clearance Process

GradesPlease access the unofficial transcript in Student Self-Service to be sure all grades for completed coursework are reflected. Incomplete and In Progress grades will prevent clearance from the College.

Other Academic Requirements

A Passing score is required on all national board exams for Medical and Dental Students.

Medical Students – USMLE Step 1, Step 2 CK & CS

Dental Students – NBDE Part 1 & 2

Graduate Students have to deposit their Dissertation or Thesis.

Academic Affairs will verify completion of these requirements.

Graduation Clearance FormGraduating students have to complete the top portion of the Graduation Clearance form and submit it to the Office of the Registrar by Friday, May 19, 2017 by 12 p.m. in order to receive a diploma at commencement. Students are responsible for circulating their form. Keep in mind that the Treasurer’s Office closes at 4pm daily. Those who satisfy all academic and financial requirements to clear the College will receive a final copy of the Graduation Clearance form along with their diploma at commencement.

Clearance HoldsBeginning April 24, 2017, holds will be placed on the accounts of candidates who have outstanding obligations to key offices on campus. The hold will be removed after your outstanding obligation has been satisfied. Candidates are encouraged to closely monitor Student Self-Service and to contact the responsible office with questions regarding any hold(s) on your account.

Hold Type:

Parking Fines

Library Fines

Mail Services Hold

Housing Fines

Treasurer’s Hold Balance Due

Exit Interview

CEDS Hold

Academic Affairs - SOM

Academic Affairs - SOD

Academic Affairs - SOGSR

Financial Aid

Description:

Outstanding Tickets

Library Fines or Past Due Books

Mailbox Key Return, Replacement Payment

Past Due Rent

Tuition & Fee Related Fines

Missing Items From the Exit Interviews

Borrowed Items Not Returned to CEDS

Failure to Satisfy AA Requirements

Failure to Satisfy AA Requirements

Failure to Satisfy AA Requirements

Financial Aid Requirements Not Met

Office Responsible:

Safety & Security

MMC Library

Mail Services

Housing, Student Financial Services

Student Financial Services

Student Financial Services

Center for Education Development & Support

Academic Affairs - SOM

Academic Affairs - SOD

Academic Affairs - SOGSR

Student Financial Aid

Contact Number:

(615)327-6245

(615)327-6318

(615)327-6278

(615)327-5751

(615)327-6220

615)327-6220

(615)327-6500

(615)327-6413

(615)327-6784

(615)327-6533

(615)327-6826

Hold Type:

Parking Fines

Description:

Outstanding Tickets

Office Responsible:

Safety & Security

Contact Number:

(615)327-6245

Hold Type:

Library Fines

Description:

Library Fines or Past Due Books

Office Responsible:

MMC Library

Contact Number:

(615)327-6318

Hold Type:

Mail Services Hold

Description:

Mailbox Key Return, Replacement Payment

Office Responsible:

Mail Services

Contact Number:

(615)327-6278

Hold Type:

Housing Fines

Description:

Past Due Rent

Office Responsible:

Housing, Student Financial Services

Contact Number:

(615)327-5751

Hold Type:

Treasurer’s Hold Balance Due

Description:

Tuition & Fee Related Fines

Office Responsible:

Student Financial Services

Contact Number:

(615)327-6220

Hold Type:

Exit Interview

Description:

Missing Items From the Exit Interviews

Office Responsible:

Contact Number:

Hold Type:

CEDS Hold

Description:

Borrowed Items Not Returned to CEDS

Office Responsible:

Center for Education Development & Support

Contact Number:

(615)327-6500

Hold Type:

Academic Affairs - SOM

Description:

Failure to Satisfy AA Requirements

Office Responsible:

Academic Affairs - SOM

Contact Number:

(615)327-6413

Hold Type:

Academic Affairs - SOD

Description:

Failure to Satisfy AA Requirements

Office Responsible:

Academic Affairs - SOD

Contact Number:

(615)327-6784

Hold Type:

Academic Affairs - SOGSR

Description:

Failure to Satisfy AA Requirements

Office Responsible:

Academic Affairs - SOGSR

Contact Number:

(615)327-6533

Hold Type:

Financial Aid

Description:

Financial Aid Requirements Not Met

Office Responsible:

Student Financial Aid

Contact Number:

(615)327-6826

Students will be informed of their clearance status at Grand Rehearsal.Candidates for graduation are required to wear the regalia ordered through the College specified for their degree. If you are unable to attend Commencement you must contact Academic Affairs and the Registrar’s Office in writing. In addition, a forwarding address must be provided on the Graduation Clearance form for your diploma to be mailed. P.O. Box numbers and business addresses are not acceptable.

Regalia Orders

Students are notified when regalia is ready for pick-up. Please respond immediately to allot time for adjustments if needed. We cannot guarantee replacement regalia, if needed, for those who respond late to the pick-up notice.

Regalia must be returned at the designated location immediately after Commencement. The complete unit (gown, hood, and tam) must be returned undamaged. There is a $100 fee for late returns, $500 for lost or damaged regalia. No exceptions.

To order Regalia:
Please visit the Herff Jones website at https://collegegrad.herffjones.com to place regalia orders. The deadline to complete regalia orders is Tuesday, March 7, 2017.

DiplomasAll anticipated graduates must complete the online Diploma Application card. It is a two part process in Banner Student Self-Service. The deadline to complete is Friday, February 17, 2017. Students who did not meet the deadline will have to contact the Registrar’s Office for instructions.

Please note: Students who DO NOT anticipate completion in the time allotted to receive a degree dated May 20, 2017 must notify the Office of the Registrar by February 17, 2017 in writing. The cost to order a duplicate degree is $75.00 and will be passed along to the graduate.

Diplomas will be disseminated immediately following Commencement. The designated location will be communicated to graduates at Grand Rehearsal.

Requests after GraduationRequests relative to transcripts, licensure forms and certifications will not be released for graduates who fail to meet their financial agreements with the College. All forms can be downloaded online here.