If your desired vendor does not appear in the list, enter the vendor
name, address, fax number, and main phone number in the Item
Note field. The Procurement Office will add the vendor to the vendor
list.

Requisition
Tracking Number

This is an optional field. If you are
using SAPweb to enter a requisition from an MIT paper requisition form,
or other source document, enter the requisition number listed on the
paper form.

Item
Text

If
you intend to contact the vendor to place the order yourself, click the
checkbox. This will ensure that the order is not placed twice.

If the requisition total is $10,000 or more, remember to send vendor
quotes to the Procurement
Office and indicate in the Item Note field that you are sending
this backup. Be sure to mark all supporting documentation with the SAP
requisition number.

For purchases from internal providers, this field is optional. Vendor
justification is not required for internal provider requisitions.

Delivery
Text

This field is optional. Enter specific
delivery instructions, if necessary. You can also enter any text you
would like to have printed on the purchase order.

.

.

Detail Information

Short
Text

Enter a short description of the item
you are purchasing. Include SKU or part number, if applicable.

If you need more space, click the Matchcode down arrow below the field.
The "Add More Text" window will appear. Enter the text and click the Done button
at the bottom of the window.

Quantity

Enter the quantity of the item you are
ordering.

Units

Enter the unit of measure for this line
item.The field defaults to "EA" (each).

For a drop-down list of units of measure, click the Matchcode down arrow
next to the field.

Price
per Unit

Enter the quoted or catalog price per
unit in this field.

Delivery
Date

Enter the calendar date you want the
goods to be delivered. Use the format: MM/DD/YYYY

For example: 01/08/1999

Material
Group

Material groups classify goods by commodity
or service type and are used for reporting purposes. For example, desks
belong to the material group:1920 Furniture and Furnishings

To access a list of material groups, click the Matchcode down arrow.

This field will be used by the Procurement Office for reporting. If
you are not sure which to choose, pick the material group that most fits.
The Procurement Office will review and change it if necessary.

Distribution

You can distribute the cost of your purchase
across as many as three cost objects (MIT accounts). The field defaults
to "100" for charging the
entire cost to one cost object.

For each cost object, enter the percentage of the cost to be charged
to the cost object. Do not enter the "%" percent sign.

Cost
Obj

Enter the seven-digit cost object (MIT
account) number.

G/L
Acct

Enter the G/L account number. G/L account
numbers are six-digit numbers in SAP that correspond to the old MIT object
codes.

To find G/L Account numbers by G/L account name, click the Matchcode
down arrow. Search by part of the name, for example, to find all equipment
G/L accounts, enter: equip