Part I. Project Narrative. (Statement of
Work/technical proposal) PLEASE
READ EACH SECTION OF THE NARRATIVE INSTRUCTIONS CAREFULLY. In this part, the
applicant describes the objectives and needs that the proposed project will
meet, the results and benefits expected, the program approach, the geographic
areas to be served, and the administrative mechanisms to be used. The SCSEP Project Narrative must be prepared
and the program operated in accordance with Title V of the Older Americans Act,
the SCSEP Regulations of May 17, 1995, and Older Worker Bulletins.

Part II. Proposed Project Budget. The budget should be prepared using the SF
424-A. Other formats, which contain the same information, are acceptable. All applicants must also include a detailed
budget breakout with their grant application package.

Format

The text of the project narrative should be
double-spaced with one-inch margins at the top, bottom, right and
left sides. Pages should be numbered. The use of graphs, maps and tables is
permitted. In addition to using the
required section headings, applicants are encouraged to use brief topic
headings for paragraphs in the text.

The title, "PART I - PROJECT NARRATIVE"
should be centered and the section headings and subheadings should be entered
at the left-hand margin.

o Number all narrative pages and
properly label attachments or enclosures

Content

The guidelines for project narrative content are
discussed in each section. The content
should be concise and relevant. Avoid
direct reiteration of statutory or regulatory requirements. The grant application should provide an
explanation of the proposed project. The instructions for the five sections
follow:

SECTION 1- STATE SENIOR EMPLOYMENT
SERVICES COORDINATION PLAN. State grantees need
not complete this section. National
grantees should briefly describe how they are engaged in the process of
developing State Senior Employment Services Coordination Plans, which are
described at Section 503 of the OAA.

SECTION 2 - APPROACH. Section 2 requires information about the operations of the proposed
project and the methods and procedures the applicant will use to implement
it. This section shall consist of three
subsections, each of which is discussed separately below.

a. Plan of Action. Provide a description
of each project function or activity. Applicants must provide adequate descriptions for the reviewer to
ascertain how the applicant will implement the project. The following
activities should be discussed separately:

(1)Recruitment and selection
of participants. Indicate the
methods and resources that will be used to recruit project participants. Indicate how eligibility will be determined
and documented. Describe efforts
to assure participation of minority groups, those with greatest economic need and
those with poor employment prospects.

Grantees are reminded that the enrollment priorities
are found at 20 CFR section 641.306.

(2)Continued Eligibility for Enrollment in the SCSEP. All sponsors are required to recertify the
income of each enrollee at least once each program year. Indicate the schedule
for certifying participants and action, if any, to be taken on behalf of those
found to be ineligible. Indicate where
eligibility records will be maintained. (See OW Bulletins Nos. 96-5, 95-5, and
98-31.)

(3) Physical Examinations. Describe the arrangements that will be made to
offer initial physical examinations and annual physical examinations to participants. These examinations are a service to participants
-- a fringe benefit of participation -- and are not to be used as an
eligibility criterion.

The results of physical exams should not be included
in the enrollee file. They should be
maintained in a separate file. Participants
are not required to have an examination, but there should be documentation of
an offer to provide for an examination. If through their own efforts participants
obtain a medical examination or if they have just had one, this will meet the
intent of the regulations. Participants
should be encouraged to get
annual physical examinations, and waivers
of the physical should be the exception and not the rule. If an enrollee waives the exam this should be
documented. Please see OW Bulletin No.
97-34 for more details.

(5) Assessment.
Describe the procedures to be followed in assessing the job aptitudes, job
readiness, and job preferences of participants, as well as their potential for
transition into unsubsidized employment. The training and supportive service needs of participants should also be
addressed as part of the enrollee assessment. Such assessments shall be made
upon enrollment and no less frequently than once each year thereafter. The assessment must be considered in the
formation of the IDP.

(6) Individual Development Plan
(IDP). Describe how the assessment
will be used to develop the IDP. The IDP
is a plan for an enrollee, which generally includes an employment goal and an
appropriate sequence of services for the participant based on the
assessment. The IDP should be
reviewed and updated at least once in a 12-month period. More successful projects generally update the
IDP more frequently; i.e., on a continuing, as-needed basis.

(7) Placement
into Subsidized Employment. Describe
the methods to be used to place participants into subsidized employment. Include such factors as: (i) the types of
community service activities that will be emphasized in assigning participants
to subsidized jobs; (ii) methods used to match participants with subsidized
jobs; (iii) the extent to which participants will be placed in work assignments
involving the administration of the project itself; (iv) the types of host
agencies to be used and the procedures and criteria for selecting work
assignments; (v) average number of hours in enrollee work weeks; (vi) the
average enrollee wage rate; (vii) enrollee fringe benefits; and (viii) the
procedures for assuring participants are given adequate work site supervision.

(8) Training during community
service employment and for other employment. Describe the training that will be provided
to participants. (This training should be related to the enrollee assessment
and to the IDP.) Training may be related
to the SCSEP job duties or it may be developmental, i.e., the skills developed
will enhance the enrollee's unsubsidized employment opportunities. Grantees are reminded that the number of paid
hours of allowable training is limited to 500.

(9) Supportive
services (Optional). Describe the
supportive services to be provided to participants and the source of these
services.

(10) Enrollee transportation (Optional). Where applicable, describe the arrangements that will be made to provide
transportation assistance to participants and

the reimbursement rate for
transportation. (Transportation
expenditures should be for the purpose of providing benefit to participants;
they are not to be used to support other programs or services.)

(11) Placement into unsubsidized employment. Describe the steps, which will be taken to move or place participants
into unsubsidized employment. Include
the cooperative measures that will be taken with the Workforce Investment Act
and one-stop career centers. Describe
follow-up efforts and indicate if these will be done by phone, letter or
visits. Grantees that were unable to place into
unsubsidized employment the number of participants that equals at least 20
percent of their annual authorized positions in the prior year shall submit a
plan of action for addressing the goal in the forthcoming year.

(12) Maximum Duration of Enrollment
(Optional). Maximum duration of
enrollment is an optional provision of the regulations and, as such, sponsors
may elect not to exercise this option. For those grantees who wish to exercise this
option, please refer to OW Bulletin No. 96-12. Describe the efforts taken to ensure that this option is applied
equitably and uniformly. What will be
the specified time limitation under this option? Describe efforts to ensure that enrollee
rights are safeguarded.

(13) Individual Development
Plan-Related Terminations (Optional). Termination of an enrollee based on his/her IDP is an optional provision
of the regulations and, as such, grantees may elect not to exercise this
option. For those grantees wishing to
exercise this option, please refer to OW Bulletin No. 96-11. Describe efforts to provide adequate
notification of this option to participants. Indicate the relationship between this option and the IDP. Describe efforts to ensure that this policy
is applied equitably and uniformly. Define the kinds of referrals and number that must be refused in order
to implement the IDP-related termination. Indicate situations that would exempt the enrollee from this
policy. Describe how the grievance
procedures will be related to the IDP related terminations, including
corrective action letters and documentation.

(14)Enrollee Complaint Resolution. Describe fully the system of due process
that will be used in cases where an adverse action is contemplated against an
enrollee or in cases where an applicant for enrollment wishes to dispute an
unfavorable determination of eligibility. If available, provide as an attachment an example of the written explanation,
which is given to each enrollee.

(15) Over-enrollment (Optional). Describe the utilization of participants when there is over-enrollment
and the anticipated number of participants that may be employed above the
number of authorized positions. Describe
how participants will be notified of their short-term status, and how the
short-term status of participants will be identified in enrollee records.

(16) Maintenance of Effort. Describe
steps to be taken to assure compliance with the Maintenance of Effort
provision. (See 20 CFR section 674.325)

Program participants may not be used to replace other
employed workers, workers on layoff, or private contracts.

b. Performance Goals. Specify the
following: (1) the number of authorized
community service employment positions under the program; (2) the number of
unsubsidized placements to be achieved during the funding period; and (3) the
number of participants to be served during the program year. The goal for unsubsidized placements shall be
based on the grantees number of authorized positions.

c. Equitable Distribution. Indicate any other
cooperative or coordination relationships that will assist program performance
and assure equitable access to the program among cities, counties or other appropriate
jurisdictions. In addition, describe
current slot imbalances and the steps YOUR ORGANIZATION is proposing to correct
such inequities in conjunction with other SCSEP grantees. Slot reductions should be made from
over-served areas.

SECTION 3 - GEOGRAPHIC AREAS TO BE
SERVED. List the States, cities and counties where the project and its
subprojects will be conducted. Include
the number of SCSEP authorized positions to be established in each
jurisdiction. For multi-State projects
(national grantee projects), the distribution of authorized positions by
county and the allocation of funds by States should be listed for
each State along with the geographic area (generally counties) served within
the State. For those applicants with a
project located in a city but also serving surrounding counties (or other
jurisdictions) the surrounding counties (or jurisdictions) should be listed
with the number of authorized positions. Please indicate where
authorized positions have been changed from the prior year.

SECTION 4 - PROGRAM ADMINISTRATION.

a. Organizational Structure. Describe the
organizational structure of the project, including a description of the mission
and function of each unit connected with the

project. The national non-profit organizations and the U.S. Forest Service should
have available brief job descriptions for all key administrative and
professional technical staff. (Do not
include resumes).

b. Subproject Management. In completing this section grantees need not
provide specific information on their subgrantees or
contractors. The Department is interested only in general procedures and
practices utilized by the grantee to manage and select their subproject
operators. Grantees should describe how
they will assure that subgrantees, affiliates, contractors
or other entities receive adequate resources to effectively operate local
projects. (See OAA Section 502(b)(1) ( R).

c. Training of subproject
(local) staff. Describe the training
that will be provided to increase the skills, knowledge, and abilities of local
staff. Where applicable include a
description of the proposed staff training with dates, content, and potential
participants.

d. Project Monitoring. Explain the methods and procedures to be used
to monitor and evaluate project activities, their subgrantees and contractors, to determine if the project is being administered in
accordance with Federal guidelines and regulations and if project goals and
timetables are being met. Include in
this explanation: (1) how frequently monitoring/evaluation visits will be made to local projects (generally local
projects should be monitored no less than once each grant period); (2) who will be responsible for monitoring/evaluation; (3) what criteria will be
used to monitor and evaluate project activities; (4) what methods will
be used for prescribing remedial action when necessary; (5) what follow-up
procedures will be used to ensure that any identified problem has been
remedied; and (6) how sub-project reports are validated. All written monitoring reports and
subsequent follow-up actions must be made a part of the permanent files.

e. Financial Monitoring. Describe how the financial management system
of local subprojects will be monitored. Included in this explanation should be: (1) who will be responsible for monitoring subsponsor expenditures; (2) how frequently monitoring of expenditures will be
done; and (3) what follow-up procedures will be used. (4) How will
financial reports be validated? All written monitoring reports and subsequent follow-up actions must be made a part
of the permanent files.

f. Audits. Describe audit coverage including plans to
audit local projects as well as plans to audit the headquarters
activities. To the extent feasible,
provide dates, possible audit firms and selection procedures for future
audits. Provide specific references to
the most recent audit. Include the name of the audit firm and the date.

SECTION 5. CONTINGENCY PLAN FOR PARTICIPANTS:

Grantees should describe how on-board participants
will be transferred to new grantees if a grantee loses all or some of its positions. Such losses may occur if there are position
reductions resulting from competition, swaps, or reductions in funding. In this section include the following: (1) how and when the participants will be
notified, (2) if appropriate, what records will be turned over to the new
grantee, (3) what efforts will be made to place program participants into other
employment and training opportunities, (4) what other services will be provided
to ease the transition, and (5) how will final payroll payments be made. By accepting this grant, the grantee agrees
to carry out the transition plan should that be necessary.

PART II - BUDGET

BUDGET INFORMATION

The applicant must prepare the
proposed budget using Standard Form 424-A or comparable format.

Sections A, B, C, and D of the Budget Information
Form should include budget estimates for the entire grant period. In Sections A and B, three basic grant functional areas are required. They are: (1) Administration; (2) Enrollee
Wages and Fringe Benefits; and (3) Other Enrollee Costs. Costs attributable
to these functional areas are described in the regulations (also see OW
Bulletin No. 97-26). Applicants must
ensure that the proportional distribution of the Federal funds among these
three functional areas meets the program requirements.

SPONSORS SHOULD HAVE CURRENT
COMPUTER TECHNOLOGY AND ENSURE THEIR ORGANIZATIONS HAVE THE CAPABILITY TO LINK
TO THE INTERNET. REPORTING IS NOW TO BE
DONE THROUGH THE INTERNET.

The following instructions are intended to clarify
instructions for completing each section of the budget forms. The regulations
at 20 CFR sections 641.401-407 should be reviewed as well as OW Bulletin No.
97-26, Classification of Other Enrollee Costs.

Lines 1 - 4, Column (c) through (g). Leave Columns (c) and (d) blank. For each line entry under Column (a), enter in Columns (e), (f), and (g)
the appropriate amounts of funds needed to support the project for the grant
period.

Line 5. Show totals for all columns used. Applicants should note that the non-Federal share must be no less than
10 percent of the total cost of the project. Rules regarding non-Federal funds are found in the appropriate
administrative regulations, 29 CFR part 95 for
non-profits and 29 CFR Part 97 for State governments.

Section B - Budget Categories

In the column headings at Line 6 titled "Object
Class Categories" (1) through (3), enter the titles of the grant
functional areas (i.e., Administration, EW/FB, and OEC) shown on Lines 1 - 4,
Column (a), Section A. For each
functional area fill in the total funds needed (Federal plus non-Federal) by
object class categories. For applicants
proposing multi-State projects, in the column headings (1) through (4), enter
the titles of the grant functional areas (i.e., Administration, EW/FB, and
OEC).

Lines 6a through 6h. Show the estimated amount (include the Federal and non-Federal share)
for each direct object class category under each column used. All costs to be incurred under contracts or subgrants should be reflected in line 6f
(Contractual). The costs to be incurred
under individual contracts or sub-grants must be properly attributed among the
three basic functional areas (i.e., Administration, EW/FB, and OEC). Under the EW/FB column (Enrollee Wages and
Fringe Benefits), entries may be made in three object class categories:
"Personnel" (Enrollee Wages), "Fringe Benefits" (Enrollee
Fringe Benefits), or "Contractual" (when funds for enrollee wages and
fringe benefits are to be included in contracts or subgrants).

Line 6i. Show the total of entries made for lines 6a through 6h in each column.

Line 6j. Show the amount of indirect costs. A copy of the CURRENT indirect cost rate agreement must be sent with
the application. If it is not
available please provide an explanation and an estimate as to when it will be
available.

Line 6k. Enter the totals of the amounts indicated on lines 6i and 6j. For all applications, the total amount in
Column (5), Line 6k, should be the same as the total amount shown in Section A,
Column (g), Line 5.

Line 7. Enter the estimated amount of income, if any, expected to be generated
from this project. Do not add or
subtract this amount from the total project amount. Under the project narrative
statement describe the nature and source of such income. Remember: Income
generated by SCSEP projects must be used for SCSEP activities.

Section C - Source of Non-Federal
Resources

Line 8. Enter amounts of non-Federal resources that will be used in the
grant.

Column (a). On Line (8) Column (a) only, enter "SCSEP" (Senior Community
Service Employment Program). A breakdown
by functional areas is not necessary. Use Line (8) for entries under all columns.

A Detailed Cost Breakout is now
required with the Grant Application Package.

The applicant may consult with the Grant Officer Technical
Representative (GOTR) regarding the needed level of detail. In categorizing costs and their allocability, all sponsors must follow the Regulations at
20 CFR Part 641 Subpart D, sections 641.401, 402, 403, 404, 405, 406 and 407.

All grantees should prepare a detailed cost breakout
and have available for inspection the basis for their estimated costs by line
item and must provide it if needed including the detail for the
"Other" line item. Information
on actual expenditure by line item and category must also be available. Grantees
are encouraged to describe any

extraordinary item such as planned conferences,
travel, and unusual expenses. When
sponsors divide costs between the "Administration" and "Other
Enrollee Cost" Categories they should describe the basis for that division
and include mention of any surveys used to determine the allocations. (National grantees must submit a copy of
their travel policy as an attachment to the Detailed Cost Breakout.) The Department of Labor reserves the right
to require additional information on any budget line item or cost category.

Line 22 - Indirect Charges

Enter the type of indirect rate (provisional,
predetermined, final, or fixed) that will be in effect during the grant period,
and the nature and the amount of the base to which the rate is applied, and the
total indirect charges. Where the
applicant intends to make indirect charges against Federal funds under the
grant, the Grant Officer or his representative must be contacted.

The Grant Officer will advise the grant applicant of
the documents and materials that must accompany the grant application in
support of the request. Where indirect
charges are approved, the terms and conditions relating to the payment of
indirect costs, which are subject to negotiation by the Department, will be
specified in the grant document. Those
national nonprofit grantees proposing to utilize an indirect cost rate must
submit a roster showing all positions and individuals that are direct grant
charges and those positions that are in the indirect cost pool.

Include a copy of your agencys approved indirect
cost rate agreement. It should cover the entire grant period. If not, state that a new one will be provided
when available.

Line 23 - Remarks. Provide any other explanations or comments deemed necessary.