COUNTY BOARD MINUTES
MAY 19 & 20, 2014
The Board convened on Monday, May 19, 2014 at 9:30 AM with all members present:
Byrne, Holthaus, Andersen, Geerts, and Zoll. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed. At 10:00 AM also present was a member from the media.
Motion by Byrne, Seconded by Andersen to approve agenda for May 19 & 20, 2014. Roll Call: All Ayes. Motion Carried.
Motion by Zoll, Seconded by Andersen to approve board minutes of May 12, 13 & 15, 2014. Roll Call: All Ayes. Motion Carried.
Custodian Dave Gorman met with the Board to review the bids for the replacement of one a/c unit at the jail building. Dave Gorman confirmed with each vendor the warranty on the air conditioning unit as proposed in the bids. Discussion followed.
Motion by Zoll, to accept the bid from Phillips Plumbing and Heating in the amount of $4,000.00 for the replacement of an air conditioning (heat pump) unit at the jail building. Motion died to lack of second. Discussion followed.
Motion by Andersen, Seconded by Byrne to accept the bid from Geerts Plumbing & Heating in the amount of $5,091.11 for an air conditioning unit (heat pump) due to the 10 year warrant on compressor and 10 year parts warranty. Roll Call: Ayes: Andersen, Byrne, And Holthaus. NAYS: Zoll. Abstain: Geerts. Motion Carried.
The Assistant County Engineer John Murray met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads; ditch cleaning, entrances, shoulder tile; spot rock, blades out all week; blading seminar; sign survey and sign repair; brushing, cleaning bridge rails, patching white decks; decking continues on Usher’s Bridge (deck pour on May 28, or May 29,); finishing project from 2013; preliminary plans (2015 construction); etc.
Motion by Andersen, Seconded by Geerts to open the public hearing at 11:02 AM for the amendment to the county budget for FY 2013-2014. Roll Call: All Ayes. Motion Carried. Supervisor Zoll stated that he would like to delete the $10,000 appropriation for the Sheriff’s Department’s line item for motor vehicle repairs and maintenance from the budget amendment. Discussion followed. It was the consensus of the Board to leave the $10,000 in the sheriff’s budget at this time and if not spent then the money returns to the General Fund.
No written or verbal comments from the public.
Motion by Byrne, Seconded by Andersen to close the public hearing at 11:05 AM. Roll Call: All Ayes. Motion Carried.
Motion by Andersen, Seconded by Byrne to adopt and authorize Chairman Signature on the FY 2013-2014 County Budget Amendment. Discussion followed. Roll Call: All Ayes. Motion Carried.
Motion by Geerts, Seconded by Andersen to approve the resolution to amend departmental appropriations for FY 2013-2014. Roll Call: All Ayes. Motion Carried.
RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 05-19-14-13 WHEREAS, the Board of Supervisors approved a Departmental Appropriations Resolution on June 18, 2013 for all departments of the fiscal year beginning July 1, 2013 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 18, 2013 are hereby amended in accordance with the attached sheet, for the following reasons: Unemployment: increase in the amount of $10,000.00; General Services: increase in the amount of $39,000.00 for Administration; $3,000.00 for Courthouse electricity; $25,000 for Tort Liability Insurance; $3,980.00 for Replacement Property-Price Wildlife in Fredericksburg; Board of Supervisors: increase in the amount of $1,000.00 for Official Publications; $250.00 for telephone/internet; $2,000.00 for health insurance; Conservation: increase in the amount of $1,750.00 for Engineering-fees at Airport Lake; $3,250.00 for Wellhouse at Split Rock; Community Services Building: increase in the amount of $2,000 for roof repairs; Jail Building: increase in the amount of $2,000.00 for roof repairs; $2,641.00 for intercom system; $1,500.00 carpet for interview room, hallway and steps; Sanitation: increase in the amount of $6,500.00 additional for new pickup; $3,000.00 for motor vehicle repairs & maintenance on old pickup; $1,200.00 for LP gas for building; County Attorney: increase in the amount of $1,200.00 for LP gas for building; Sheriff: increase in the amount of $10,000.00 for motor vehicle repairs & maintenance; Mental Health, MR & DD: increase in the amount of $100,000.00 for mental health services for the region with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED this 19th day of May, 2014. AYES: /ss/ Rick Holthaus, John Andersen, Tim Zoll, Steve Geerts, Jason Byrne. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor
DEPARTMENT BEFORE INCREASE/ AFTER
AMENDMENT DECREASE AMENDMENT
Co. Attorney $ 284,833.00 $ 1,200.00 $ 286,033.00
General Services $ 651,730.00 $ 67,000.00 $ 718,730.00
Conservation $ 693,154.00 $ 8,980.00 $ 702,134.00
Comm. Serv. Bldg. $ 31,625.00 $ 2,000.00 $ 33,625.00
Jail Bldg. $ 59,875.00 $ 6,141.00 $ 66,016.00
MH-DD $ 648,746.00 $100,000.00 $ 748,746.00
Sanitation $ 155,204.00 $ 10,700.00 $ 165,904.00
Sheriff $1,312,273.00 $ 10,000.00 $1,322,273.00
Supervisors $ 204,532.00 $ 3,250.00 $ 207,782.00
SERVICE AREA:
PUBLIC SAFETY $1,847,711.00 $ 10,000.00 $1,865,052.00
PHYSICAL HLTH $1,703,439.00 $ 12,700.00 $1,716,139.00
& SOCIAL SERV.
MENTAL HLTH, MR $ 647,211.00 $ 100,000.00 $ 747,211.00
& DD
CO. ENVIRONMENT $ 701,288.00 $ 5,000.00 $ 706,288.00
& EDUCATION
ADMINISTRATION $1,567,737.00 $ 70,250.00 $1,637,987.00
CAPITAL PROJECT $ 469,636.00 $ 3,980.00 $ 473,616.00
TRANSFERS IN/OUT $1,553,185.00 $ 405,000.00 $1,958,185.00
Motion by Andersen, Seconded by Byrne to approve the resolution for Interfund Operating Transfer for FY 2013-2014. Roll Call: All Ayes. Motion Carried. RESOLUTION 05-19-14-14 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Economic Development-GB Fund to the Chickasaw County Improvements Fund during the FY 2013-2014 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1.The total maximum transfers from the Economic Development-GB Fund to the Chickasaw County Improvements Fund for the fiscal year beginning July 1, 2014 shall not exceed $5,000.00. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 19TH day of May, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, John Andersen, Tim Zoll, Steve Geerts, Jason Byrne. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor
Motion by Byrne, Seconded by Zoll to approve the resolution for Interfund Operating Transfer for FY 2013-2014. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 05-19-14-15 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the General Supplemental Fund during the FY 2013-2014 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the General Supplemental Fund for the fiscal year beginning July 1, 2014 shall not exceed $400,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 19TH day of May, 2014 the vote thereon being as follows: AYES: /ss/ Rick Holthaus, John Andersen, Tim Zoll, Steve Geerts, Jason Byrne. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor
Judy Funk, representing Heartland Insurance Risk Pool met with the Board for a liability insurance review and overview of the county’s insured schedules for property and equipment, with discussion following.
Motion by Byrne, Seconded by Andersen to approve and authorize Chairman signature on the FY 2014-15 liability insurance renewal with Heartland Insurance Risk Pool. Roll Call: All Ayes. Motion Carried.
Motion by Andersen, Seconded by Byrne to enter a five year (July 1, 2015 to June 30, 2020) agreement with Heartland Insurance Risk Pool. Roll Call: All Ayes. Motion Carried.
Motion by Byrne, Seconded by Geerts to acknowledge the resignation of Meagan Murray as homemaker aide effective June 2, 2014. Roll Call: All Ayes. Motion Carried.
Motion by Zoll, Seconded by Geerts to approve the outdoor service liquor license for June 28, 2014 for L. T. Tap. Roll Call: All Ayes. Motion Carried.
Received and filed Jendro Sanitation rural recycling report for the month of May 2014.
Motion by Andersen, Seconded by Geerts to adjourn the meeting at 12:10 PM. Roll Call: All Ayes. Motion Carried.
The Board convened on Tuesday, May 20, 2014 at 9:30 AM with all members present: Geerts, Zoll, Holthaus, Andersen and Byrne. The meeting was called to order by Chairman Holthaus. Mail was opened and distributed.
Chickasaw County Tourism Coordinator/Director Jason Speltz met with the Board for a departmental update. Director Speltz handed out copies of the Northeast Iowa Travel Guide that will be placed at the Welcome Centers across the State of Iowa and in other locations in the County. Mr. Speltz talked about the next year’s visitor guide. Mr. Speltz reported that he has talked to Fredericksburg City Clerk Cindy Lantow regarding the processes for updating tourism information from the various tourism entities in the Fredericksburg area for the Chickasaw County tourism website. He reported also that he and Teresa Rasmussen, New Hampton Horizons/Chamber and Chickasaw County Tourism Administrative Assistant, will be going to the other Chickasaw County towns (Nashua, Alta Vista, etc) and various tourism entities to introduce themselves and to provide Chickasaw County Tourism information. Director Speltz also expressed some concerns about tourism department’s technology. Jason will contact Doug Welton regarding any additional computer equipment.
County Engineer Dusten Rolando met with the Board to discuss department activities.
The Board allowed claims.
Motion by Geerts, Seconded by Zoll to adjourn the meeting at 11:10 AM. Roll Call: All Ayes. Motion Carried.
____________________________________
Rick Holthaus, Chairman
Board of Supervisors
ATTEST:
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Joan E. Knoll, Auditor