If you’re an employer who decided to move business to a new place, you need to make sure you plan your move thoroughly, a few months ahead the big move. It’s true that, at first, the relocation process might not seem very complicated. After all, all you have to do is pack your office and equipment, hire movers and get to the new location. However, there are some things you need to consider if you want for the office moving process to go smoothly:

1. Keep the same phone number

Having the same phone number is very important for your business. It will be a complicated task to notify all your business partners, suppliers and distributors, as well as customers that you have changed your phone number along with the address. Moreover, you might lose important partners and clients to competitors, if they fail to get your new phone number on time.

That is why you need to make sure you retain your old telephone number or, if you get a new one, you should make sure you redirect the calls on your old number to the new one. This way, you can be sure your business will continue to be reachable by anyone.

2. Notify the change of address

Whether we’re talking about notifying your customers or utility companies about the change of address of your office, you should make sure you take care of this task at least a few months ahead of moving day.

You should also inform your phone and internet companies about your move to a new address, so they can connect you before business movers get to the new location with your boxes. This way, you can have your business up and running immediately.Also, you probably promote your business using various marketing and social media channels, such as flyers, brochures, business cards, as well as Facebook, Twitter, email marketing and online advertisements. Make sure you change your address and, if need be, your phone number everywhere to avoid losing clients and contracts.

3. Inform the Post Office and legal adviser

It’s very important to make sure the Post Office gets your new address ahead of moving. This way, they can redirect your correspondence to the new headquarters of your business. You should also inform them of your exact moving day, so you can receive your mail to the new address without any delay.

Your legal adviser also has to know of your change of address, so they can take care of any issues related to taxes and licenses. They will make sure to send the information about your new address to public institutions. This way, you can avoid any legal problems that may occur if you fail to update your address and contact details on time.

4. Set a budget for unforeseen expenses

Even though you have already talked to the moving company and received an estimate, you should always have a budget planned for additional expenses that might occur during the moving process. It is very likely to need new furniture for your new business space, especially if this is bigger than the previous one.

Also, if some furniture gets damaged along the way or a piece of essential equipment, such as a router or fax machine, you want to be sure you have the money to immediately replace them.

You should also have some money put aside for tipping the movers. This is a common practice and it’s recommended, especially if the business movers were professional and provided a flawless service.
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