Non-sponsored Projects

Overview

Non-sponsored projects are any projects that are not grant-funded that
are used as a mechanism to isolate and track transactions for a specific
purpose, often across multiple fiscal years.

Difference between Non-sponsored Projects and Sponsored Projects

Non-Sponsored Projects can be used for any
non-sponsored fund type. Budget controls exist on the fund level, with
the only added project budget control ensuring a budget line exists
within the PC_CHILD ledger of Commitment Control. These projects are
set-up, budgeted, updated, maintained, and closed by the department with
assistance from Financial Reporting & Accounting Services.
Non-Sponsored Projects have a Project Costing Business Unit (PC BU) of
PC001, an Activity Type that is driven by the Project Type, and use
various Analysis types (AN Types) within the chartstrings for
transactions.

Sponsored Projects involve restricted funds and cost-share related to
grants. There are strict project budget controls in addition to
fund-level controls and are set-up, budgeted, updated, maintained, and
closed by Sponsored
Project Administration. Sponsored Projects have a Project Costing
Business Unit (PC BU) of GCA01, an Activity Type of SPNS and use various
Analysis types (AN Types) within the chartstrings for transactions.

Non-Sponsored Project Types

UVM has created several project types and associated project
activities to meet departments’ needs. The Project Type is not part of
the project chartstring; rather, it is a high-level description of the
purpose of the project within Project Costing. The Project Type limits
the Project Activity that can be selected, which is part of the
chartstring. There are four major categories of project Types:
General, Student-Related, Department-Specific, and Capital &
Department-Specific Capital.

General Project Types

BILLN - Billing-External

Used to collect costs incurred by a UVM department in service
to an External Customer.

FCLTY – Faculty Discretionary –Non-Cap

Used when faculty member has been allocated funding that can
be spent at their discretion.

INAWD – Internal Award

Used to allocate funding and track spending of awards from UVM
funds based on internal processes, procedures and criteria. Each
project ID is associated with a student, faculty or staff member
in the project set-up.

INTCH – Internal Charges – Non-Cap

Used to collect costs incurred by a UVM department in service
to another UVM department. This is helpful in specific
situations where completing many one-line Internal Charge
Journal Entries would become confusing and inefficient.

NOCAP – Other Non-Capital

Used to track projects that may include renovations or
construction but do not meet the UVM-created capitalization
thresholds and, therefore, will not be capitalized.

START – Faculty Start-Up

Used when faculty member has been allocated funding, often as
a component of their employment agreement, that can be spent at
their discretion. Each project ID is associated with a faculty
member in the project set-up.

UVMPR – UVM General Financial Non-Cap

Used to track projects that are non-capital, non-construction
and non-renovation and do not fit any other Project Type
description.

Student-Related Project Types

GRSCH – Graduate Research Project

Used when a graduate student has been allocated funding for
their research. Each project ID is associated with a
graduate student in the project set-up.

URSCH – Undergraduate Research Project

Used when an undergraduate student has been allocated funding
for their research. Each project ID is associated with an
undergraduate student in the project set-up.

Department-Specific Project
Types

AGNON - AG-Non-matched

Used by Extension Services for their specific project needs.

ARCHL - NonFederal Archaeology Project

Used by the Consulting Archaeology Program for their specific
project needs.

CLINTR – UVMMC Clinical Trials –Non-Cap

Used by the Larner College of Medicine for clinical trials
with the University of Vermont Medical Center (UVMMC) for their
specific project needs.

Capital &
Department-Specific Capital Project TypesAppropriate transactions processed to these projects
are analyzed by Cost Accounting Services to create or update
assets within Asset Management. Details on capitalization and
capital projects can be found on the Cost Accounting Fixed Asset
Accounting website. Projects that merely maintain the current
level of service – such as routine maintenance and repair – are
not considered capital. There are specific Project Types and
Activities to account for such projects.

CAPTL - Capital Projects

Used to track costs related to projects that extend the useful
life of an asset or increases the quantity or quality of
services provided by the asset.

DFMNT – Deferred Maintenance - Capital

Used to track capitalizable costs related to deferred
maintenance projects by Administrative and Facilities Services.

DFMOM – Deferred Maintenance – O & M

Used to track non-capital, ongoing operations &
maintenance costs related to deferred maintenance projects by
Administrative and Facilities Services. These costs do not
extend the useful life or service capacity of the asset.

ENERG – Physical Plant Energy -Capital

Used by Physical Plant to track capitalizable costs to improve
energy efficiency.

ENRGO – Physical Plant Energy – O & M

Used by Physical Plant to track operations & maintenance
costs to improve energy efficiency. These costs do not extend
the useful life or service capacity of the asset.

RESLF – Residential Life - Capital

Used to track capitalizable costs to improve residence halls.

RSLFO – Residential Life – O & M

Used to track operations & maintenance costs for residence
halls. These costs do not extend the useful life or service
capacity of the asset.

Hierarchy of Project Information

Each Project Type is associated with Project Activities. The Project
Activity is a component of the chartstring, in addition to the PC
Business Unit, Project ID and Analysis Type. These chartfields are
used by the other modules of PeopleSoft to process project
transactions correctly and are therefore required for transactions
using a project ID.

PC Business Unit: Defines the ledger the project
will be accounted for in the Projects, Commitment Control, and
Grants/Contracts modules. Non-Sponsored Projects use Business Unit PC001.
The specific Commitment Control ledgers for PC001 projects are
PC_PARENT & PC_CHILD for expense budgets and spending. Ledger
PC_REV is for revenue budgets and revenue.

Activity: The Activity chartfield allows for more
granular detail about the project. Each Project Type has designated
Project Activities. A Project ID can have multiple Activities which
would allow for budgeting and transacting against each unique
activity.

Analysis Type: The Analysis Type chartfield is used
to further categorize the transaction as expense (GLE) or revenue
(GLR).