About the Health & Safety Handbook

The Health & Safety Handbook is a regularly updated, user-friendly A–Z guide to workplace health and safety. Its aim is to translate complex policy and legal information into clear, readable language that everybody can understand.

Please refer to A2 Audits, Inspections and Management Reviews in your OH&S Handbook for more information.

Check your systems and check them again…

Joanna Weekes
Sub-EditorOH&S Handbook

P.S. I would love to hear from you…If you enjoy reading the OH&S Bulletin and you have any topic requests or feedback about the bulletin, why not tell me about it? Pop an email to me at joanna@ohshandbook.com.au.

How to conduct a health and safety audit

The goal of a health and safety audit is to assist in the continuous improvement of your company’s OHS procedures. The audit should:

identify the risks and the levels of those risks within the workplace;

identify strengths and weaknesses in your safety procedures;

assess whether your safety procedures are legally compliant;

compare current documentation and practices against best practice and legal obligations;

recommend improvements in your safety procedures;

ensure that there adequate resources available to manage OHS; and

ensure that the resources devoted to health and safety are being utilised effectively.

What does a health and safety audit involve?

An audit of your health and safety management systems identifies whether the safety systems are operating effectively, or whether they need to be more efficient.

An audit may be an independent event or part of an ongoing program. In addition, audits:

can focus on a particular activity (e.g. how hazardous substances are controlled);

can focus on a particular part of the organisation (e.g. the packing area); or

may address the overall performance of the health and safety management system.

An audit of an OHS management system will address areas such as:

planning;

OHS responsibilities;

organisational structure;

consultation arrangements;

implementation of all procedures and activities;

hazard identification, assessment and control;

training and competence;

measurement, reporting and evaluation; and

review of the OHS system and its overall performance.

How to conduct an audit

After you have chosen the area to audit:

Step 1: Answer a group of questions in a particular sequence.

Base your audit questions around law and standards. Firstly, audit your documented safety procedures to ensure they are compliant. Secondly, audit the level of compliance to these safety procedures in the actual workplace by doing an inspection of the way things are carried out by your employees.

Step 2: Write an audit report.

The report must list all the issues that you were alerted to in step 1. These are called ‘audit findings’.

Use the audit report to identify the risks and assess the level of those risks.

Step 3: Develop an action plan to correct them.

Prioritise the risk controls that you will apply to those risks using the hierarchy of control to develop an action plan. This action plan should then be communicated to employees with the relevant training.

Some of the actions that you need to take may need to be included in your objectives and targets. The actions that go into your objectives and targets are usually the actions you have to carefully plan and budget for.

Warm Regards,

Andrew Douglas
Editor-in-Chief, OH&S Handbook

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