Use of Funds: Financial Guidelines

Clubs may spend their base allocation on a variety of activities and events; however, it is vital to always be aware of prohibited expenditures and spending limits before purchasing anything with club funds.

Below you will find the important financial guidelines.

Prohibited Expenditures

Equipment, supplies, forms, postage services for classroom use or District business

Repairs and maintenance of District owned property

Professional books and/or magazines and memberships in professional organizations which would be District funded

Custodial supplies and equipment

Salaries for services which are the responsibility of the District

Articles for personal use of District employees, students or others

Contribution to political or religious activities and campaigns

Gifts, credit or accommodation purchases for District employees, students or others

Contributions to fundraising drivers for charitable organizations

Memberships in and contributions to non-collegiate organizations

*Although not stated in the guidelines, the following are also prohibited expenditures*

Alcohol, cigarettes, controlled substances, weapons

Gift certificates

Tips of any kind

What you CAN spend club money on…

Fundraising activities such as food sales, T-shirt sales and dances*

Cultural events

Speakers and Performers

Movie screenings

Food for club meetings and/or gatherings

Activities that promote the club such as wearing/selling t-shirts*

Supplies/Equipment*

Producing a newsletter**

*Must see Management Assistant of Student Activities if you wish to purchase t-shirts or items to be sold

**If you use Digital Print at the CCSF Mission Campus, let them know you are a CCSF club, give them your fund number, and tell them you need the transfer of funds form and invoice

Spending Limitations

Any exceptions to the below must be approved by a 2/3 majority vote of the ICC

Speakers/Performers

$500 max for all performances per event

$300 max per performing group

$100 max per performer

$50 max per student performer (cannot simultaneously be working at CCSF)

$50 max to all student speakers for a minimum of 30 minutes

$200 max for speakers from a community organization or speaker circuit