WEBVTT
NOTE Copyright (c) GoSkills Ltd, 2013 - 2020
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Hello everyone, welcome back to Essential Productivity.
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I'm Francesco, and I'm your host for this GoSkills course.
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What we're going to do in this feature is really talk about event
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planning with Trello.
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I know a lot of event planners who use this resource,
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mainly because when it comes to organizing an event there's lots of manic things.
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And a lot of the time, you need the best functions to view things visually.
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And Trello delivers on that in a few different ways.
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Here this is a board that I made in the first feature and
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something that I wanted to demo what it's like being able to set up an event.
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So when you're actually setting up an event,
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it's obviously important to have a clear map.
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Once you get started with a board,
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it's probably best you create a board per event.
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And as you can see, I've started this one with Monday, Tuesday, Wednesday, Thursday.
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This might be very specific to you.
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So you might need to have it as Monday the 11th,
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for example, Tuesday the 12th, the 13th, etc.
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So this is a way for you to be very specific about the dates.
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So you can write here all of the activities that you've got planed.
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Create garments for the event, and you can add all of these tasks here.
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So let's add a few.
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So as you can see, we've got a few activities in there to get doing, so
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this is going to be for a wedding, for example.
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All of these activities will be really important to the wedding.
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So actually having them pinned down in your calendar is important.
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The more important stuff, what you want to do, so for example,
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maybe plan the wedding dress demo.
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And that has a specific time.
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You wouldn't wanna use a due date feature.
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Monday the 12th at 11 o'clock, that's a good time to organize for a dress there.
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And maybe you want to associate it to someone in the team so
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you could add a member quickly.
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And then let's say you wanna plan the final church details with the vicker.
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Then you can move that over to the Tuesday and 3 o'clock that you do that.
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The big day is always important for you to attend to.
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Say Thursday you wanna put it at 3 o'clock too 'cause that's when the big day is and
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this is awesome because you can start seeing all of the activities
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associated to the dates.
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This comes into value when you click the calendar powerup.
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Once you've got the calendar powerup, you can see that week ahead and
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all the activities that you need to do.
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You can see it actually in week view,
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which makes it a bit more efficient to view the cards that are in there.
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And you can hit today as well to skip forward to today.
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You can see that this is all available.
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And you can click into that, adding all of the detail attachments that are needed.
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If you wanted to add in some computer attachments from Google Drive, Dropbox,
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Box, One Drive, etc., and attach any links, which can be very handy.
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So for example, going back to the regular page.
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Check over the guest list.
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Maybe you actually have the guest list and
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you want to attach it from Google Drive as a long list.
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So this is something that you can have there available.
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So it's very easy to do, and very well visually set up.
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Now, the good thing is I was saying before, you can edit the labels.
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For example, if I wanted to have non-urgent as a label, and
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I wanted to have urgent, so for example, you could associate the the garlands and
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maybe the dress demo that's probably an important part of a wedding.
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And then, for example, church details, urgent for example.
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And obviously the big day's urgent.
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So you can have these visual checkers, these labels that appear that are a good
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way for you to quickly organize and visualize some of the activities there.
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There's also this ability to copy the list and move the list in case you need it, and
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move all of the cart from this list to the next list so that you save a bit of time.
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In case Tuesday gets really busy and you're planning to find the details in
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church but you need to drag that over to that day.
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It's actually very handy to.
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The good thing is while I was mentioning before,
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in the previous feature you can invite anyone to this.
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So if you want to copy the link,
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only the people who are members of that board will be able to view it.
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Which is actually a good way.
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And let's say you wanted to check out all the items you're doing visually
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in paper format.
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You can quickly print and export all of the functions that are there.
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So there's actually a really nifty way to do that, and
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something that you should definitely explore.
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I'm going to include some more information in the exercise,
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helping you to evaluate a planing of an activity that you're doing using Trello.
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Something that I think you'll find a lot of value in, so
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it's definitely worth checking out the exercise for this one.
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In the next feature, we're gonna talk about an editorial calendar that you can
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use to plan all of your activities, and blogs, and things like that.
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So we're gonna create one from scratch and demo how to do that.
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I'll see you in the next segment.
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Thanks very much for stopping by.
NOTE Copyright (c) GoSkills Ltd, 2013 - 2020