Online Catalog Enhancements Evaluation

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Strategic Plan Dashboard

This 'dashboard' has been developed as a resource to quickly access the VLC's progress on its stated goals as part of the 2011 strategic planning process (2011-2015). Monitoring and reporting progress on long-range strategic goals included in the strategic plan is an essential component of the accountability process.

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Horizon Item Type Record (ITYPE)

Item circulation types (ITYPEs) determine general policies for specific groups of items held by a library. Each ITYPE would have different policies.

Please select and fill in the requested information to add, change, or delete a ITYPE code.

All fields maked with a red*are required.

Library Name *

Please select your library name.

Your Name *

Please enter your first and last names for verification purposes.

Add, Change, or Delete a Record *

Would you like to add, change, or delete a record?
When you ADD a new code, be sure to fill in ALL fields. When CHANGING a code, only fill in the fields you want changed.

Merge Into

If this is a delete, enter the itype code that existing items having this code should be changed to.

Itype Code *

Enter an alpha or alphanumeric code of not more than 7 characters, beginning with your branch's 2 digit alpha code.

Itype Description

Enter a name or description of the item loan type.

Group Charge

A group charge lets you check out several items under a single barcode.
Yes - Allow group charges.
No - Don't allow group charges

Minimum Fine

This field contains the minimum charge for overdue items with this item loan type. This charge is assessed on the first day or hour the item is overdue instead of the standard charge in the Fine Rate field. (The Daily/Hourly field determines whether the charge is daily or hourly.) Enter a fixed charge for overdue items. For example, enter "1" for a minimum charge of $1. If you don't want a minimum charge, leave this field blank.

Max Fine

This field contains the maximum amount charged for overdue items with this item loan type. This amount will not be exceeded no matter how many days the item is overdue. Enter the maximum charge for overdue items. For example, enter "20" for a maximum charge of $20. You can also enter a percentage of an item's replacement cost. For example, enter "50%" to charge a borrower no more than 50% of an item's replacement cost.

Circ History

Enter the number of days for which Horizon should keep information about the borrowers who check out items of this itype. Enter the number of days after which this information should be deleted. (This also affects how long prior circ information about missing items is kept.)

Stats Only

Enter Yes if this itype will be used for a stats only checkout. Items with this itype will immediately be checked back in when they are checked out.

Loan Period

This field tells how long an item with this item loan type can be on loan. Enter the number of days or hours that items can be on loan. (The DAILY/HOURLY field determines whether the number is in days or hours.

Daily/Hourly

This field indicates whether the numbers in the Loan Period, Renew Period, Grace Period, and Fine Rate fields are in days or hours.

Renew Period

This field contains the number of days an item with this item loan type can be renewed for. (A periodical may normally have a 14-day loan period, but only a 7-day loan period when renewed.) Enter the number of days an item with this item loan type is renewed for.

Max Renewals

Enter the number of times a borrower can renew an item with this item loan type.

Max Phone Renewals

Enter the number of times a borrower may renew a single item with this itype by phone. (A renewal is counted as a phone renewal if the staff member indicates that the item is NOT present.)

Allow OPAC Renewals

This field determines whether or not a borrower can renew items with this itype for the Public Access Catalog.

Allow OPAC Renewals of Overdues

This field determines whether or not a borrower can renew items with this itype for the Public Access Catalog if the item is overdue.

Max OPAC Renewals

Enter the maximum number of renewals that borrowers can make for a single item with this itype from the Public Access Catalog.

Days Held

Enter the number of days a filled request stays on the hold shelf. If the borrower doesn't pick up the item after this number of days, the hold automatically expires and the item becomes available to other borrowers

Grace Period

This field tells the system how long to wait after an item is overdue before charging fines for items with this item loan type. Enter the number of days or hours until fines are charged for overdue items. (The Daily/Hourly field determines whether the number is in days or hours.)

Fine Rate

This field contains the daily or hourly charge for overdue items with this item loan type. (The Daily/Hourly field determines whether the amount accrues daily or hourly.) Enter the daily or hourly amount you want to charge for overdue items.

First Notice Delay

This field determines when the first overdue notice is prepared for items with this item loan type. Enter the number of days until the first overdue notice is prepared for items with this item loan type. For example, enter "7" to prepare the first notice seven days after an item is overdue.

Notice Interval

This field tells how many days pass between overdue notices for items with this item loan type. (The Max# Notices field determines how many total notices are sent.) Enter the number of days to pass between overdue notices. For example, enter "7" to prepare the second notice one week after the first, prepare the third notice one week after the second, and so on.

Max Number of Notices

This field tells how many overdue notices you want to send before charging a borrower for the full price of an item with this item loan type. Enter the maximum number of notices (1 to 5). The final notice is not included in this count. If you want a first notice, a second overdue notice, and a final notice to go out; enter 2 for a total of three notices.)

Max Items Out

This field determines the number of items a user may have checked out before being blocked from taking out any additional items with this itype. Enter the number of items of this itype a borrower may have checked out.

Loans Allowed

Yes - Circulating item.
No - Noncirculating. Items will NEVER be checked out on Horizon. Staff cannot override the block that prevents checkout.

Request Extent

1 - all borrowers

2- my location only

3- no requests

4- my branches only

This field determines who can place requests on items with this item loan type.
1 - Let all borrowers from the entire consortium place requests on items with this item loan type.
2 - Let only borrowers from this location only place requests on items with this item loan type.
3 - Do NOT let any borrowers place requests on items with this item loan type.
4 - Let only borrowers from your system place request on items with this item loan type.

Max Requests per Itype

Enter the number of requests borrowers may make for items with this itype. For example, enter "5" to allow borrowers to only place 5 requests for items with this itype.

Lost Processing Fee

Enter the processing charge for lost items with this item loan type. For example, enter "2" to charge borrowers $2 for processing lost items. This charge is added to any amount in the replacement cost upon billing.

Request Place Fee

Enter the amount of the fee to be assessed when a request is placed.

Request Fill Fee

Enter the amount of the fee to be assessed when a request is filled by an item with this itype.

Expired Hold Fine

Enter the amount a borrower is to be charged if they fail to pick up a hold before it expires.

Checkout Rental Fee

Enter the amount of the fee to be assessed when a borrower checks out an item with this itype.

Renewal Rental Fee

Enter the amount of the fee to be assessed when a borrower renews an item with this itype.

MeLCAT Itype

Select the MeLCAT Itype code that items with this item loan type should have when sent to Melcat. If items with this item loan type should not be sent (i.e. they are ephemeral), select "Not Applicable."

Notes to VLC Staff

Only fill in this field if you have special instructions for a VLC staff member.

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