Definition : Meeting of co-owners - Scrutineers

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The appointment of general meeting officers is a necessity for holding any general meeting of co-owners. The range of titles and offices of general meeting officers is diversified: president, vice-president, meeting secretary, and possibly scrutineer. Like any other person, general meeting officers may engage their personal liability if they do not observe a duty of care and diligence in the performance of their duties. They are - whether remunerated or not- therefore exposed to legal proceedings in the event of a breach of their obligations. Depending on the circumstances, this could be the case, for example, if the president of the meeting takes a wrongful decision during the course of the meeting, and that his decision causes a prejudice to one or more co-owners.

The General Meeting of the co-owners is one of the two decision-making bodies of the syndicate. You should be aware that co-ownership life implies that the co-owners or their representatives meet, occasionally, to discuss and vote upon important decisions. This occurs at General Meetings of the co-owners, which is the prime democratic body in the co-ownership. Their conduct obeys certain rules of form and content. An overview of the various specific aspects of General Meetings of the co-owners.

Our last annual general meeting of the co-owners was opened and held by our directors. The trouble is that we do not know how to conduct an assembly.
Question: Is a President of the meeting required? Do non-directors have to make notes? And who draws up the minutes?

The appointment of meeting officers is necessary for holding any co-owners meeting. The latter are usually elected at the outset of the meeting, by a separate vote taken by the majority of the votes of the owners present or represented.