Creating a single-use token for the Vault Apps

Our Vault Apps can be logged into using a token generated in Vault. This is to enable a person without a Vault logon the ability to log into the app.

This was previously not possible and a common workaround was to create a generic user to log into the app with. This presented another problem as it was then unclear who the reporting person was when an entry (e.g. an incident) was submitted.

This functionality alleviates these two issues - a person can now log into the app without having a Vault logon, and the person reporting will no longer be unknown.

Step 1 - generating the token:

The first step is to create a token for the employee.Log into Vault, and find the person that you want to create the login token for.

You will notice in the Employment Details section that there is a field called "Vault App Login Token":

You will need to select a web portal from the dropdown list, then tick the appropriate tickboxes (depending on the app you are creating the token for) and press generate.

Note: selecting the correct portal is important as it will determine which sites (blue levels), people, and types of submissions (e.g. incidents / observations / etc) the user will have access to in the app.

A window will pop up with the token/s - take note of this.

Step 2 - logging into the app:

The next step is to get the user to log into the app. Once the applicable app is open, they will be presented with a login screen: