Iowa Dental Show 2017 | Cedar Rapids, IA

GENERAL INFORMATION FOR IOWA DENTAL SHOW 2017

The following form is provided for use by exhibitors at the Iowa Dental Tradeshow.

Spielman’s will process your order and send an invoice and a credit card method of payment form.

If your order is similar to what was ordered the last three years, Spielman’s can duplicate previous orders.

Please fill out the form below to submit an equipment and supply order to Spielman’s Event Services. One of our trade show planning professionals will contact you within 24 hours to answer any questions, confirm your order, and for payment information. Any direct questions, prior to submitting your order may be directed to: mark@spielmans.com.

Please note: areas with a (*) are required. Leave all unneeded sections of the form blank.

Click Here to Complete Your Order or Proceed to Next for Additional Items

Furniture/ Seating

Chairs

Description

Price

Qty

Folding White Samsonite

30.00

Folding Padded Black Resin

$40.00

Padded Side Chairs/ Arm Chairs

$65.00

Padded Bar Stool

$85.00

Brown Leather Side Chair

$100.00

White Leather Sofa

$400.00

Brown Leather Sofa

$400.00

Brown Leather Loveseat

$300.00

Click Here to Complete Your Order or Proceed to Next for Additional Items

Carpeting and Carpet Padding

Carpeting

2017 Iowa Dental Trade Show at the CR Convention Complex is a Carpeted Arena.

Standard Booth Sizes. Priced as marked.

Size

Price

Color

Qty

10 ft. x 10 ft.

$98.00

10 ft. x 20 ft.

$180.00

10 ft. x 30 ft.

$260.00

10 ft. x 40 ft.

$346.00

New Carpet Padding

Not Recommended, Convention Center has a Heavy Carpet Installed.

Spielman’s will have special non residue tape to cover cords where there is potential for trip hazard @ 3.00 per ft. and will be invoiced after show based on amount installed.

Cut to any size. $1.29 per square foot.

Booth Size: L (ft) x W (ft)

Price

ft. x

ft.

sq ft x $1.29

Custom Cut Carpet

Available for anyone needing electrical cords covered. Will be installed with edges taped with special required non residue tape.

Cut to any size. $2.36 per square foot. 100 sq. ft minimum.

Dimensions: L (ft) x W (ft)

Color

Price

ft. x

ft.

sq ft x $2.36

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Special Draping

Size

Color

Price per foot

# of feet

8 ft. Drape

$5.50 / ft.

3 ft. Drape

$3.00 / ft.

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Miscellaneous

Extras for your booth. Priced as marked.

Description

Price

Qty

Chrome Easel

$22.00

Wastebasket with Liners

$12.00

Black Retractable Stanchion

$36.00

Chrome Sign Holder

$48.00

Chrome Bag Holder

$48.00

Ticket Tumbler

$50.00

Folding Literature Rack

$60.00

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Additional Services

Additional services such as booth cleaning, installation and tear down.

Booth Cleaning

If you are having a multiple day show we can come in to vacuum your booth, change trash can liners and put new vinyl on the tables if needed.

Service

Price

Date

# of Days

Booth Cleaning

$65.00 per day

Skilled Labor and Installation/ Tear Down

If you need an extra hand installing your booth, we can assist you. I can either supply you with labor to assist you or we can do the complete set up for you. Instructions must accompany the display to be set up.

Skilled Labor

Price

Date

Time

# of Hours

Install Labor
8:00 am - 5:00 pm Mon - Sat

$60.00 per hour

Tear Down Labor
8:00 am - 5:00 pm Mon - Sat

$60.00 per hour

Overtime Labor
After 5:00 pm or Sundays.

$90.00 per hour

Forklift Service

$75.00 per piece foranyshowsitedeliveries.

Spielman's Event Services will provide a fork lift and driver for services needed or delivery of exhibit materials to/ from your truck to vendor booth. Fork lift fee will be billed at $75.00 per piece. Vendors using our freight services, fork lift charges are already included. Please contact customer service or one of our frieght specialists if you are in need of this service at the show.

Date

Time

Price

# of Pieces

$75.00 per Piece

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Advance Shipments & Freight Handling Services

Let Spielman's Event Services Specialists handle all of your shipping needs. Please note: for exhibitors bringing in their own freight, you must use the 2 overhead doors on A avenue, on the north side of the building. No trucks/ vehicles are permitted at the area for longer than 30 minutes.

Note: The CR Convention Complex does not accept any freight or advance shipments, and does not provide storage for vendor materials ahead of the event. Vendors may bring what can be carried to their room or have valet. See shipping instructions below.

Spielman's Event Services will receive crated / boxed shipments at our warehouse prior to the show and will provide 30 days storage, delivery to show booth, and return shipment freight.

Shipments will be received with free storage beginning Monday April 3rd, 2017

Shipments will not be accepted after 3:00pm on Friday April 28th, 2017.

Shipments after 3:00pm on April 28th must arrive SHOWSITE on May 2nd - 4th, 2017.

Showsite Emergency - Inbound Freight

Shipments after 3:00pm on April 28th, 2017 WILL BE HANDLED ONSITE BY SPIELMAN'S AT THE EXHIBIT FACILITY AS ONSITE SHOW INBOUND SHIPMENTS AND ADDITIONAL CHARGES WILL APPLY.

A SEPARATE EMAIL WILL BE SENT WITH A FORM TO ORDER THE SERVICE.

All shipments with handling are subject to freight handling fees.

For exhibitors bringing in their own freight or exhibit materials, you must use the Exhibit Hall loading/ unloading area. No trucks/ vehicles are permitted at either area for longer than 30 minutes.

Vendors may also hand-carry materials into their booth during move in. Or see warehouse shipping options below.

Material Handling Services

CRATED:
Material that is on a pallet, skidded or is in any type of shipping container that can be unloaded with no additional handling required.

UNCRATED:
Material that is shipped loose or pad-wrapped, and/ or un-palleted furniture without proper lifting bars or hooks.

SPECIAL HANDLING:
Materials delivered by a carrier in such a manner that it requires additional time to unload such as stacked or constricted space unloading, ground unloading, designated piece unloading, such as integrity, alternate delivery locations, no documentation, and shipments. FedEx, Speedy Bee, UPS, DHL are included in this category due to their delivery procedures. See definitions on following page.

STRAIGHT TIME:
8:00am to 5:00pm Monday through Friday

OVERTIME:
5:00pm to 8:00am Monday through Friday, and all day Saturday, Sunday and holidays. Overtime will be applied to all freight received at the warehouse and/ or show site that must be moved into or out of your booth during above listed times.

Rate Classifications

Warehouse Shipment

Small Package

Crated or skidded (200 lb. minimum)

Max weight is 25 lbs per shipment. First piece.

Each additional piece to same location

Price per CWT200lb. Minimum

$48.00 $96.00

$30.00

$12.50

Special Handling Definitions

Special handling applies to shipments that are loaded by cubic space and/ or packed in such a manner as to require additional labor/ handling, such as ground unloading, constricted space unloading, designated piece unloading, carpet/ pad/ only shipments or stacked shipments. Also included are shipment integrity, alternate delivery locations, mixed shipments, and shipments without individual bills of lading. Shipments loaded with this manner require additional time, labor, or equipment, to unload, sort and deliver.

Alternate Delivery Location

Alternate delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility.

Carpet Only Shipments

Shipments that consist of carpet and/ or carpet padding only require special handling because of additional labor and equipment to unload.

Crated and Uncrated Shipments

Any video or electronic equipment shipped needs to be crated. Spielman's takes no responsibility for damage to video equipment IE: televisions in boxes, etc.

Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. An uncrated shipments is material that is shipped loose or pad-wrapped, and. or unskidded.

To Ensure Proper Delivery Of Your Freight

Remember to include the total piece count as well as your booth/booths numbers.

If shipping directly to show site, please note the only two days shipments are accepted, May 2nd - 4th, 2017.

If a freight specialist has not contacted you after you placed your order and you still have questions, please contact us at:

Spielman's Event Services: 1-800-260-5250

Our freight handling services include the following: All freight handling at Spielman's warehouse, delivery to and from the show (round trip), delivery from the truck to your booth, removal and storage of empty crates, boxes, and packing materials, delivery of exhibit materials from your booth back to our warehouse, and outbound arrangements made with preferred shipper.

Reminder: CARRY IN Freight must be removed from the facility by 6:00pm on Saturday, May 6th, 2017.

Freight not picked up by you or your freight company by then will be brought back to our warehouse where arrangements must be made by Monday, May 9th.

Complete the following form for freight services.

Estimated # of Pieces

Estimated Weight (lbs.)

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Post Show Forwarding Address

Post-show Freight Forwarding will be available at the address below on Monday, May 8th, 2017.

Spielman's will forward your shipment as needed after the show from our warehouse at 1380 Stoney Point Rd SW, Cedar Rapids, Iowa 52404-1081.

Name

Return Address

Return City

Return State

Return Zip

Contact Name

Contact Phone

Special Instructions

At the end of the conference we will come around to gather all of the freight. Since we live in an imperfect world, sometimes stickers and labels end up missing. Please provide me with your shipping company and, if you are using Fed Ex or UPS, your account number so we can ensure the safe return of your freight.

Freight Company Name

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Utilities Order Form

Utilities are provided by the Cedar Rapids Convention Complex. For your wireless internet, wireless phone, and electrical needs, please contact J. Cloven, via the link below, and complete the attached separate order form for the CR Convention Complex.

Click Here to Complete Your Order or Proceed to Next for Additional Items

Business Info

This is how we will contact you to verify your order and confirm payment method.
All fields marked with a * are required!

Your Name *

Company Name *

Address *

City *

State *

Zip *

Email Address *

Phone *

Fax

Verify and Submit Your Order

Please review this form before submitting to ensure all requested items are complete. A Spielman's planning professional will contact you within 24 hours to confirm your order, and for payment information.

Your order is not complete until payment is secured. For your security we do not collect payment online - a Spielmans' representative will contact you. All major credit cards are accepted.