Some libraries incorporate a buffer zone between bookings, shown in grey

Time may be listed of increments of 15 minutes or 30 minutes; please take a moment to carefully determine which scale a library is using

Please include set-up and take-down time in your request (e.g. if your meeting is set to begin at 7 pm, you may wish to begin the reservation at 6:30 pm to allow time for you to get ready)

In the example above, we are requesting a meeting from 3:00 pm to 4:00 pm

Please note: most libraries do not allow same-day reservation requests and many require 2 to 7 days advance notice. If the time slot appears unbooked but you are unable to select the checkbox, this is usually the cause

Viewing the Weekly Schedule

When you are having difficulty finding an open time, the week view may be able to assist you in determining when the room is available

Booked time slots appear in dark brown, buffer zones in grey, and hours when the library is closed are shown in black

Viewing the Monthly Schedule

Multiple room locations may be viewed simultaneously in month view

Searching for an Open Room

Start date, reservation length, and at least one location are required prior to starting a search

It is recommended that you also include the number of people in your group. Some meeting rooms have minimum and/or maximum occupant capacities - a limit on the number of bodies allowed in the room as determined by the Fire Marshall. Entering in the number of people you expect to attend ensures matches with rooms that will be of the appropriate size

Reservation Length (in hours) cannot exceed beyond the Time Range specified at the bottom of the sidebar. For example, if your reservation length is 1.5 hours, but the time range is from 4:00 pm to 5:00 pm, all of your results will have issues, even if the rooms are available for booking. To correctly request a 90 minute meeting that starts at 4:00, 4:30, or 5:00 pm, the time range should be set from 4:00 to 6:30 pm

If your time range was wide enough, the matching results displayed will allow you to choose a starting time from a drop-down list

Once you have chosen the starting time, click on "Select" to be taken to the contact information form

Possible causes of conflicting issues include the number of people in your group being too many to fit into a particular room, your group having too few members to utilize a larger room, or for the room to be already booked during the time requested

Filling In the Contact Information Form

When you have chosen your library, room, date, and time, please click on "Continue" and you will be taken to the Contact Information form

Fields marked with ( * ) are required

Once you have typed in your library card number, if you have submitted a request previously, clicking on the "Quick Entry" button will automatically fill in your name, phone number, and address

If you do not yet have a library card, please visit your local library and apply for a card (remember to bring a photo ID and proof of address). Library cards are free! A replacement library card may be obtained for $1.20

When requesting optional items, please mark the checkbox next to the items and enter in the requested quantity in the case of tables and chairs

Once you have filled out the form, click on "Verify Request" and you will see a screen displaying your request

Verify the date, time, number of attendees, your contact info, and your requested equipment... then click on "Submit Request"

If your submission is successful you will see a new screen with the words "The request is complete for..."

Please note: at this point your request is pending; a library staff member must review your request for compliance with established library policies before it may be approved and confirmed