Joint Meeting Survey

Please indicate whether you agree or disagree with each of the 50 attributes as it pertains to the monthly Joint Instruction/Student Services Meeting and click when you have finished. Your responses are anonymous. They are part of the Highly Effective Meetings Profile which we are using to evaluate the modifications we made earlier this year to the meeting. Thanks for your participation.

Real participation of all group members is encouraged in our meetings.

Agree

Disagree

Participants understand how decisions will be made before we make an important decision (e.g., consensus, simple majority, the leader has the final say).

Agree

Disagree

Our agenda has a sense of priority to it. We spend most of our time on the most important things.

Agree

Disagree

There is a high level of trust between participants in our meetings.

Agree

Disagree

We take time to review the agenda at the beginning of our meetings.

Agree

Disagree

I feel involved in what's going on during our meetings.

Agree

Disagree

People generally feel that they can influence the decisions made in this group.

Agree

Disagree

We establish accountability by reviewing action items from the previous meeting to determine their status and communicate progress.

Agree

Disagree

Conflict is dealt with effectively in our meetings.

Agree

Disagree

We usually have mechanisms for capturing or recording the essence of what takes place during our meetings (e.g. action items, agreements).

Agree

Disagree

Our members solicit my opinions and participation during our meetings.

Agree

Disagree

We usually have an agreed-upon set of criteria to help us evaluate different alternatives before we make an important decision.

Agree

Disagree

Before our meeting's end, we review what has been agreed to regarding action items and next steps.

Agree

Disagree

People tend to be open to the ideas of others in our meetings.

Agree

Disagree

We usually have someone who acts as a facilitator to keep things moving and to help people stay involved during our meetings.

Agree

Disagree

The quality of our discussions is high (e.g., issues are examined in depth; problems are addressed and not skirted, etc.)

Agree

Disagree

We review outcomes to track the quality of the important decisions we have made.

Agree

Disagree

Our metings are a valuable use of my time because we deal with important content.

Agree

Disagree

People feel comfortable challenging the ideas and comments of others in our meetings.

Agree

Disagree

Minutes or a record of our meetings are distributed to participants in a timely manner following the meeting.

Agree

Disagree

We try different ways to ensure that people get an opportunity to particpate (e.g., use brainstorming, mindmapping, breaking into small groups to discuss a problem).

Agree

Disagree

We use a variety of decision-making tools (e.g., multi-voting, Nominal Group Technique, etc.) in our meetings.

Agree

Disagree

If a participant goes off track, they are redirected appropriately.

Agree

Disagree

There are no personal attacks during our meetings.

Agree

Disagree

All relevant materials needed for our meetings (e.g., reports, graphs, financial statements) are distributed in advance of the meeting to enable us to read and digest the information before we meet.

Agree

Disagree

Different ideas and perspectives are often explored in our meetings.

Agree

Disagree

The processes we use to arrive at a decision are effective.

Agree

Disagree

Commitments made at our meetings are followed up and not forgotten.

Agree

Disagree

People really listen to each other during our meetings.

Agree

Disagree

If we get stuck on a particular item, we have a process that allows us to capture the item (e.g., "Grass-catcher," "Parking Lot") and continue with our meeting.

Agree

Disagree

There is appropriate input from regular participants in creating our agendas.

Agree

Disagree

When making important decisions, we usually have a structured approach that everyone understands.

Agree

Disagree

Unfinished business from a previous meeting is dealt with at the next meeting.

Agree

Disagree

We periodically use part of our meeting to celebrate good news and share successes.

Agree

Disagree

We adhere to an agreed-upon set of "ground rules" or working agreements to enhance the effectiveness of our meetings (e.g., only one person talkes at a time; no sidebars; start and end the meeting on time).

Agree

Disagree

During our meetings, people are generally focussed on the task at hand (e.g., minimal sidebars, no passing notes, reading e-mails, or writing a novel).

Agree

Disagree

When appropriate, we use facts, relevant information, and research to influence and inform our decision-making.

Agree

Disagree

We periodically evaluate the effectiveness of our meetings.

Agree

Disagree

Other members in this group value my opinion.

Agree

Disagree

We generally start and end our meetings on time.

Agree

Disagree

Participation is usually energetic and stimulating.

Agree

Disagree

We usually tap the resources and talents of those in attendance when it comes to making decisions (e.g., different perspectives, expertise, thinking styles).

Agree

Disagree

We seek closure on agenda items--things are not left hanging.

Agree

Disagree

For the most part, there are no hidden agendas in our meetings (e.g., people vying for power, sabotaging other participants).

Agree

Disagree

If someone is absent, a participant in the meeting takes responsibility for informing the member about what took place.

Agree

Disagree

People feel that our meetings are worthwhile because their participation makes a difference in the outcomes, decisions, and results.