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As the internet progresses and technology evolves, so must the notary industry. Though, the fundamentals of being a notary public stay the same, the profession must advance like any other. One of the biggest changes occurred in 2000, with Florida announcing the authorization of electronic notarization.
An electronic notarization is the process of performing a notarial act according to the laws of Florida on an electronic document, rather than a paper document. All the same procedures must be followed, and the same requirements are in place; for instance, the signer must be physically present, sufficient proof of identity must be produced, and the document must be complete. For a full explanation of an electronic notarization, read our blog “We’re Going Techie: Electronic Notarizations.”
Though, this new form of notarization has been around for a number of years, it is still not as prevalent as paper notarization, so notaries still have many questions pertaining to the subject. Here are some frequently asked questions and answers in reference to electronic notarization:
Question: Can I scan a signed document into the computer, then notarize the scanned image?Answer: No, that would be like notarizing a photocopy of a signature.
Q: Can I scan a notarized paper document into the computer?A: Yes, but it will be just a copy, like a photocopy of the original.
Q: Can I scan a notarized paper document into the computer, and then notarize it again?A: No. But, you can make an attested copy, pursuant to Section 117.05(12), Florida Statutes. (See our blog post on attested copies to learn more).
For more frequently answered questions about electronic notarization and more specific information about the state of Florida, check out our Florida Notary Handbook or our Customer Care line will answer any further inquiries you have.