Termini e condizioni della gara 2018

About accepting race terms&conditions

As an NN Ultrabalaton participant, I accept the obligation to adhere the race terms and conditions under all circumstances. I also note, that race terms and conditions are also applied to other participants through the registration made by me.

My health condition

I state, that I take part in XII. NN Ultrabalaton’s desired race category in appropriate and adequate physical and mental condition. The organiser is not responsible for any health issues arising.

Photos, Video recordings

I accept, that during the race, I may be photographed or recorded. I approve the making of photos and video recordings, and that these can be used and forwarded to third-party companies to be used in commercials, advertisements and other media. I accept, that during the race and in the race centre, CCTV cameras may be recording me. I accept, that the organiser may contact me via e-mail and cellphone linked to my personal profile.
I acknowledge that I may receive notifications and promotional content via e-mail about other sports events.

Transferring registration

Registrations and racekits may not be transferred.

Registration system and my personal profile

You can read more about the newly applied registration system HERE. The details included are obligatory for all participants. One personal profile may only be the captain of one team.

About reservation fee for 4-12 member teams

I accept, that

I) after filing my registration, but by October 20, 2017 the latest, I am obliged to transfer 15000 HUF deposit to the bank account labelled by the organiser,

II) the deadline for paying the remaining amount of the registration fee is January 15, 2018,

III) The registration of my team is only valid after the payment of the deposit,

IV) In case the deposit is not transferred to the desired bank account by October 20, 2017, my registration will be cancelled,

V) in case the complete amount of registration fee is not transferred to the desired bank account by January 15, 2018, my registration will be cancelled and I lose the deposit,

VI) the deposit payed after the date specified in point I), will be transferred back to sender bank account after withdrawing bank charges,

VII) the registration fee payed after the date specified in point V), will be transferred back to the sender bank account after withdrawing bank charges.

Modifying the lap time

The exact lap time of a time can be done by using our section calculator. The organiser is going to determine the start time of my team according to lap time written by the team captain. The lap time can be modified with the team captain’s personal profile until March 1, 2018.

Changing T-shirt sizes

The T-shirt sizes given on the registration form may only be modified with the team captian’s personal profile until December 1, 2017. After then, changing the sizes is no option even in the event of a team member change. Individuals, McDonald’s Bike Tour participants may be changed with their personal profiles until December 1, 2017.

Cancelling a paid registration

a.) The cancellation of a paid registration until the 60th day before the event (12pm, CEST, March 13, 2018) can be accepted, if the organiser is notified in writing, to e-mail address hello@ultrabalaton.hu . In this case the 75% of the registration fee is refunded.

b.) The cancellation of a paid registration after the 60th day before the event can not be accepted for any reason, after that date the registration can not be transferred to other persons and the fee can not be refunded.

Statement of responsibility

The race number and racekit can only be collected – in case of teams, individuals and McDonald’s Bike Tour participants – if the Statement of responsibility is singed and sent to the organiser. It is important, that after a team filed its Statement of responsibility, there is no way to a change in team members.

Registration fee

You can read more about registration fees and deadlines HERE. Transferring the fee in time is the participants’ responsibility. It is important, that the deadlines are not for the time when the registration fee is wire transferred, but for when it is credited on the organiser’s bank account. In case of an incomplete amount of money transferred, it is inevitable to transfer the remainder to secure that the registration is valid. In this case, the organiser notifies you about the fact of the incomplete amount money transferred via e-mail, there are 8 calendar days available to transfer the remainder. If that does not happen, your registration will be cancelled. In this case, the provisions of point 6 are authoritative. The registration fee of teams must be wire transferred together, in one amount. The registration fees transferred separately by team members will be refunded after withdrawing bank charges. The address and name on invoice can only be what is in the team captain’s personal profile.

Modifying number of team members

The number of team members may only be increased, based on the decision of the organiser, having paid the increased amount of registration fee. This should be asked in written form, to email address hello@ultrabalaton.hu. Even though we take the remaining stock of t-shirts, the start times into account, we cannot guarantee that your proposal of increment will be accepted.

Collecting racekits

a.) Individual’s and McDonald’s Bike Tour participant’s racekits can be collected personally with an ID card or by third person with an authorisation letter signed by two witnesses.

b.) Team’s racekits can be collected by the team captain personally with ID card or by third person with an authorisation letter signed by two witnesses.

Start times

More information is available about 2018 Ultrabalaton start times is HERE, the final start times are published by the organiser on the 20th of March, 2018. Under no circumstances can start times be modified.

a.) The 2, 3, 4 and 5 member teams have a fix start time, but according to the number of teams in each category, the organiser can set multiple start times and start the “slower” and “faster” paced teams separately. To make it fair and avoid fraud with filing lap times, only the “faster” teams are taken into account at the medal ceremony. Teams being 15% faster than their filed lap time will be disqualified.

b.) For teams with 2, 3, 4, 5, 6-12 members, there is a possibility to change their lap time if there is a change in team members, but only with the team captain’s personal profile until March 1, 2018.

Company teams

Company teams’ race numbers are marked with the company’s logo, which has to be sent to email address hello@ultrabalaton.hu in .jpg format until March 1, 2018. After March 1, 2018, we cannot print the company logo on the race number. Due to technical reasons, the logo can only be printed onto white background.

In company team category, the team name must include the company’s name in some way. Teams delegated from the same company might start at the same time if enabled by their lap time. If there is an unfavourable difference between the lap times, the organiser maintains the right to start them separately.

Winnable registration slot for 2019 Ultrabalaton

In 2018, the organiser ensures a registration slot for the 2019 Ultrabalaton for 4-12 member teams finishing places 1st to 3rd, both men and women categories. A registration slot can also be ensured for definite teams finishing UPC MOBIL UTT-111. The aforementioned registration slot is valid for the same category, with the same team name team captain, using the same email address. The same payment deadlines still apply to the teams with this opportunity.

Parking

The rules and regulations applied during the event must be adhered at all times in the race centre and along the route, in order to keep myself and other athletes safe. The route is clearly marked with signs and markings, it is also available in the program booklet. During the race, these markings and instructions should be followed, do not just go after the runner ahead of you. Following the correct route is the responsibility of the runner at all times. Along the route, volunteers and policemen will be helping you, their instructions are obligatory to obey. If not, the race number and the chip will be retrieved, the runner/team will be disqualified.

Vis maior

If the race is unsafe or is interrupted by an unpreventable reason or happening (vis maior), so especially, but not exclusively unfavourable weather conditions, natural disaster, strike, blockade, or other unexpected, extreme reason causes the organiser to cancel it, a new autumn date will be announced. In this case, the registration fee cannot be refunded. The organiser maintains the right to change the event’s venue, date and route.

Trustworthiness of data

The given personal data must be valid and accurate. I accept, that my personal data will be stored and used for marketing purposes, the organiser and its partners can contact me.

Doping

Athletes taking part in Ultrabalaton are prohibited to prepare for the race with the use of any drugs or doping. The list of materials published by WADA are prohibited. If asked to, athletes must present urine sample to the inspectors. If denied, the athlete can be disqualified and his/her results can be deleted.

In order to have a clean competition, taking the international doping policies into consideration, the first three finishers of Individual men and women categories can be obliged to give urine samples. In case of a positive result, the offender will be disqualified.

You can look up the medicines and drugs which are forbidden by WADA on the following website, www.antidopping.hu

In case of timing system failure

In the unlikely event of a timing system failure, the leaders of the race can be accompanied by motorcyclists in order to have accurate time results. They are there to mark when the leaders reach stations or credit lost time at railway crossings.

Wearing the race number

The race number must be worn on the front side of the t-shirt. A 10 minute time-penalty may be issued to athletes, who fold, cover or wear their race number in a way that it is invisible. Athletes violating the rules multiple times, even after being penalized, can be disqualified.

Further reasons for disqualification are

a.) not completing the route designed by the organisers,

b.) filling the registration form with inaccurate or invalid data, or filing it incomplete,

c.) not using the timing chip properly,

d.) not wearing the wristband compulsory for teams and McDonalds Bike Tour bikers,

e.) being accompanied by car in the runner’s pace on the northern coast of the lake, between Aszófő and Keszthely,

f.) one’s supporters taking the same route along the athletes on the northern coast of the lake, between Aliga and Aszófő (the fact that this is forbidden is clearly indicated in the program booklet).

Railway crossings

In railway crossings, the staff’s instructions must be followed. Crossing when the signal shows red is dangerous and prohibited. If acting otherwise than instructed to, the athlete will be disqualified immediately.

Bike tour

Wearing a helmet is mandatory for all McDonald’s Bike Tour participants during the whole tour. After sunset, appropriate lightning is compulsory according to law.

Refreshment

The organiser ensures different refreshment packages for participants in different categories. In case of teams, only the member currently running and wearing the timing chip is entitled to take refreshments. McDonald’s Bike Tour participants can only take refreshments at certain stations. Waste made during the race shall only be disposed of at refreshment and relay stations, from where the organiser will transport it. It is forbidden to throw litter away along the route, if this rule is violated, it results in an immediate disqualification.

Relays

Relays should be completed at designated relay points marked by the organiser. These are the points where timing is also done. The race can create unfavourable situations (an injury for instance), so that you need to relay outside of the designated relay stations. From the organiser’s point of view, there is no problem with that, but please be aware, that in this case you will not be able to benefit from the services present at the relay points (mobile toilets, parking staff, refreshment). In case of relay along the route, please be careful that your car does not disturb or interfere with other participants.

Night sections

Wearing a headlamp is obligatory for all athletes running at night. After sunset, only runners wearing a headlamp will be let go from relay stations. Bikers must be lightened according to law. Without obeying these rules, taking part in the race further on is not possible.

Forbidden

Rollerblading, running with a dog or any other animal is not allowed. Persons running without a race number will be removed from the course.

Running with a stroller

Running with a stroller is the runners responsibility, the organiser is not responsible in any way for accidents caused by this.

Advertising and marketing activity

Along the course of the race, at refreshment and relay points, in the race centre, advertisement and marketing activities can only be done with the written permission of Balatonman Triatlon kft.

Sponsors

Athletes invited onto the stage or podium during the medal ceremony may have their national flag with them, but they are not allowed to display their sponsors.

Participants’ minimum age

Participants’ minimum age limit was determined by age and maximum daily kilometres taken into account.

a.) marathon individual age limit: 16 years of age, with written permission by the parents

b.) half marathon individual age limit: 13 years of age, with written permission by the parents

c.) 10 kilometres individual age limit: 10 years of age, with written permission by the parents

d.) children under 10 can run exclusively with parental supervision, or accompanied by an adult

Medical intervention

For the safety of all athletes, in case the medical staff determines that someone is not in appropriate condition to continue the race, they are entitled to intervene, detain athletes and prevent them from going further on. At relay points, the individuals who are outside the calculated time limit will be held up and their race number and timing chip will be taken down for their own safety.

Number of participants

The organiser maintains the right to restrict the number of participants, registration can be closed at any time, in case of technical failure it can be deleted and then reopened.

Bathing in the lake

Bathing in lake Balaton is at your responsibility, the organiser is not responsible for accidents caused by this.

Valuables

The organiser does not take responsibility for any valuables left at the hotel or in the car during the race.

Time limits

The time limit for completing the lap is 32 hours, both for teams and individuals. There is no time limit for McDonalds Bike tourers, but please be aware that the finisher area is closed on the 13th of May, 2018 at 2pm the latest. The organiser cannot present the medal or finisher tape for runners finishing outside the 32 hour time limit. They will also not be included in official results and statistics.

The connection of time crediting and results

In case of a close finish, it is possible that the latter finisher comes first in the results due to time crediting. At railway crossing, the official race time can be stopped for the duration it is red. This can lead to confusing situations.

Ultrabalaton ethics

The mutual acceptance and respect is one of Ultrabalaton’s most important principles. The staff and volunteers are working with the same principles to ensure the athletes’ safety and well-being. Persons abusing organisers mentally or physically are immediately disqualified and their registration will not be accepted to any of our events.

About using drones

According to a state regulations, flying drones during the event is prohibited. Even if state permits are acquired, drones may only be used with the written permission of Balatonman Triatlon kft.

Smoking

There is an antagonism between smoking and the spirit of NN Ultrabalaton. Accordingly, to prevent athletes and children from exposure to smoke, it is not allowed to smoke at the area of the race. Persons getting caught smoking at refreshment or relay stations or in the race centre will be disqualified, their race number will be taken down. In case of teams, only the violator will be disqualified. In case you see a member of staff smoking in the proximity of relay or refreshment points, please report it to us.

Insurance

The registration fee does not include insurance.

Complaints

Complaints connected to the event can be filed written, within 3 hours after the end of the event. Complaints filed afterwards are not mandatory to be reviewed.

Racer status

One person can only be a member of one team. An Individual racer cannot be a member of a team.