Categorizing messages

In addition to flagging messages for i Follow Up, I can also categorize them.Just to the left of the Flag icon in th e list of e-mail messages is a buttonthat will categorize an e-mail message.If you click on it, it will put it in your default Quick Click category.And you're going to be able to control what Category that is, and even rename it.So there's two ways to do that.One is, you can right-click and choose which Category you'd like to putthis particular item in.I've just put this one in two, both the Blue and the Red Categories.

You can also right-click and choose All Categories here, and this gives youa lot more control.You can check off which Categories you'd like this item to be in.You can also Rename the Categories.So, I'm actually going to put this one in Travel.And in the Blue Category, which I'd like to rename my New Project.And then choose OK.So as you can see, this particular e- mail is both in the New Project and theTravel Categories, and when I see the Reading pane I can see it here.

I can also do the same things by having the e-mail selected here in the Inbox,and clicking the Categorize button up here in the Toolbar.Gives me access to some of the same things as when I right-clicked, Go into AllCategories and make my selections here.If I double-click to open this e-mail, on the Ribbon I also have a Categorizemenu with the same options.So why would you categorize?Well, there's a couple of reasons.One is, you can search by Categories.

You could also arrange your Inbox by Categories.Just helps me to keep things straight.And of course, you're going to be able to set Categories on more than juste-mail messages, but on other items within Outlook as well.

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1/26/2007

Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.