Transcription

1 Appendix Sending Document System Configuration System Requirements General Description

2 The following trademarks and registered trademarks are used throughout this manual: Microsoft, MS-DOS, Windows, Windows Server, Windows Vista and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. i386, i486, Celeron, Intel Centrino, Pentium and Itanium are trademarks of Intel Corporation and its subsidiaries. The USB-IF Logos are trademarks of Universal Serial Bus Implementers Forum, Inc. Mac, Mac OS, Macintosh, True Type and Apple are trademarks of Apple Inc.,registered in the U.S. and other countries. Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the USA and other countries. PEERLESSPage is a trademark of the PEERLESS Systems Corporation; and, PEERLESSPrint and Memory Reduction Technology are registered trademarks PEERLESS Systems Corporation; and, COPYRIGHT 2005 PEERLESS Systems Corporation. COPYRIGHT 2005 Adobe Systems Incorporated. All Rights Reserved; and Adobe PostScript 3. Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging Inc. Monotype is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorSet is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorSet Profile Tool Kit, Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc. and may be registered in certain jurisdictions. COPYRIGHT 2007 Monotype Imaging Inc. All Rights Reserved. PCL is a trademark of Hewlett-Packard Company. Adobe, Acrobat, Adobe Reader, Adobe Type Manager, PostScript, PostScript 3 and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All other product/brand names, trademarks or registered trademarks identified herein are the property of their respective owners. In these Operating Instructions, some and marks are omitted from the main text TOSHIBA TEC CORPORATION All rights reserved Unauthorized copying and distribution is a violation of law. Published in Japan. The contents of these Operating Instructions are subject to change without notice. 2

4 General Description General Description The Fax Driver software is a simple way to send faxes. The software uses a device connected to a network to send faxes from the computer. Documents created on the computer can be faxed through the device. Documents do not have to be printed before faxing. 4

5 Restrictions The size of documents able to be transmitted is restricted to the device memory's storage capacity. If the memory on the device overflows while Fax data is being sent from the PC to the device, the transmission is cancelled. Adding additional memory (available as an option) is recommended in this case. The maximum number of transmissions is limited to the number of direct dialing available on the device. If the maximum number of recipients is exceeded when Fax data is being sent from the PC to the device, the transmission is cancelled. The device must have an internet Fax function and Fax function. General Description 5

8 System Configuration As the basic setup is completed when the system is installed, additional setup is not normally required. However, detailed settings can be specified if necessary. Note: Make sure that the same Relay XMT Password has been set on the device before sending a document using the Fax Driver. (See page 10) Otherwise, your attempted transmission will fail. From the Start menu, select All Programs (Programs for Windows 2000), and then TOSHIBA DMS Fax Driver Setting to open the TOSHIBA-DMS Fax Driver setup window. TOSHIBA- System Configuration 8

9 Device setting Tab Specify the required device-related parameters System Configuration 1. Device IP Address This is the IP address of your machine, used for sending faxes. 2. Device Name This is the name of your machine, used for sending faxes. 3. Device Location This could be the name of the department where the machine is located. (Ex: ACCT. DEPT.) 4. Result Report Select this check box, and specify the Address to receive the fax transmission result by Department Code Select this check box if the administrator will assign a department code. 6. ID code Enter the security ID code provided by the administrator to access the Fax Driver function on this machine. Continued on the next page... 9

10 7. Detailed Settings button Specifies detailed settings. Relay XMT Password Enter the password set as the LAN relay XMT password on the device. System Configuration Note: The Relay XMT Password in the Fax Driver and the device need to match, otherwise the transmission will fail. The Relay XMT Password can be set on the device from the Fax/ Settings User Parameters. Please refer to the Operating Instructions attached with the device for more details. Acquire device s phonebook Specify whether the phonebook data is acquired from the device. Community Name Enter the same community name1 as is set on the device. Note: If you are unsure of the Community Name, ask your Administrator. If the community name1 is not matched with the setting of the device, some of the Fax options are disabled because the device information cannot be acquired properly. 8. Apply button Use for registering the current configuration. 10

11 Phonebook Tab The Phonebook can be retrieved from the address book stored on the device by clicking the Device Phonebook button. Each user can manually administer their own Phonebook entries (Add, Edit, Delete). 5 System Configuration 1. Add button (See Page 12) Used to append a new Phonebook entry. 2. Edit button (See Page 12) Used for editing a Phonebook entry. 3. Delete button Used for deleting a Phonebook entry. 4. Device Phonebook button Used for retrieving Phonebook entries from the address book stored on the device. 5. Apply button Use for registering the current configuration. Continued on the next page... 11

12 Name (up to 32 characters) Enter the name of the new Phonebook entry. Company/Department (up to 50 characters) Enter the name of Company/Department. Fax Number (up to 36-digits) Enter the Fax number System Configuration Note: Enter a comma "," for a dialing pause. 12

14 Sending Document You can send a Fax directly from a Windows application simply by printing to the TOSHIBA-DMS Fax Driver. For example, create a document using a word processor program. When you are ready to send (Fax) the document(s), follow the procedures as shown below: Note: If you wish to send a Fax only a cover sheet, double-click the Fax Driver icon on the Desktop to open directly the Cover Sheet input screen of Step 3-f). You can send fax only a cover sheet by inputting cover sheet information and specifying destination(s). In the application, click the File menu, and then select Print... The destination selection window opens. Enter the destination Fax number into the Fax Number field, or select the check box(es) corresponding to the recipients you wish to Fax to in the Phonebook. Click the Send button when you are finished assigning the destinations and entering necessary information. a b The Print dialog box opens. Select TOSHIBA- DMS Fax Driver from the printer Name list. Click the OK button to convert the document to a Fax image. c d Sending Document Note: The settings available within the Properties button may differ depending on the version of Windows you are running. As you should not normally need to modify these settings, leave the default settings unchanged. e f h i j k a) Fax Number Use this field to enter the recipient directly. You can only enter one number at a time. Enter a comma (,) to specify a pause in the Fax number. b) Name, Company/Department Enter the recipient's Name, and Company/ Department to be included on the Cover Sheet. g 14

15 c) Device Phonebook button Click this button to retrieve the Phonebook from the address book stored on the device. d) Phonebook The phonebook column list sorting order (ascending or descending) can be easily changed by clicking on the title. Click OK to close this window and save any change you have made, or click Sender Details tab to set Sender Details information. Sender Details tab Check box column The check mark within the box, denotes selected recipients. Name, Company/Department, Fax Number columns Displays the Name, Company/Department, and Fax Number of the recipient(s) registered in the phonebook. e) Cover Sheet Check this box to attach a cover sheet. f ) Details button Opens the Cover Sheet Setting screen. Cover Sheet tab Input the sender's information which appears on the cover sheet. Click OK to close this window and save any change you have made. g) Selected destination(s) Indicates the total number of recipients selected. Note: You can select up to 5 recipients at a time. h) Preview button Previews all pages to be sent. 1) Select Cover Sheet Choose a Cover Sheet Template to apply. 2) Subject Type the Subject to be included on the Cover Sheet. 3) Comment Type any Comments to be included on the Cover Sheet. 4) Preview button Preview the Cover Sheet. i) Number of page(s) Indicates the number of page(s). j) Send button Starts sending the Fax. k) Cancel button Cancels sending the Fax (Fax data will be deleted). Sending Document Continued on the next page... 15

16 The Sending Faxes confirmation display appears. Click the OK to start sending. The message is being shown on your PC while sending the documents. A popup window opens upon Fax completion to inform you of the sending results. Click the Close button to close the window. Sending Document 16

17 Job Status Utility The Job Status Utility software will display the popup notice on your PC screen when finishing the Print and PC Fax jobs. The information displayed in the Completion Notice vary according to the type of job being performed. Completion Notice After a job completes, you will receive a notice like below on the PC screen. Print Completion Notice PC Fax Completion Notice Opens Log window. Opens Setup window. Sending Document 17

18 Job Status Utility Log To help you maintain records of the documents you sent or print, the Job Status Utility is equipped to list the transaction result as a Log file. The latest 100 transactions are recorded on the log. To start Job Status Utility window, click Log button on the Job Status Utility window or right-click the Job Status Utility icon on the taskbar, and then select the Log from the menu. The Job Status Utility Log window appears. Note: When the Job Status Utility icon is not on the taskbar, select All Programs (Programs for Windows 2000) TOSHIBA TOSHIBA-DMS Job Status Utility from the Start menu to activate the Job Status Utility icon. Refreshes the Job Status Window Opens the Select Printer Window (See Below) Sending Document Saves the displayed Log as a CSV format file. (Only for Completed Job Status) Deletes the Selected Print Jobs, or all Completed Jobs in the Log. Chooses the printer name to monitor. 18

19 Setup You may set the condition to display the Completion Notice window after completion of the job. To start Setup window, click Setup button on the Completion Notice window, or right-click the Job Status Utility icon on the taskbar, and then select the Setup from the menu. The Setup window appears. Note: When the Job Status Utility icon is not on the taskbar, select All Programs (Programs for Windows 2000) TOSHIBA TOSHIBA-DMS Job Status Utility from the Start menu to activate the Job Status Utility icon. 1. Display Conditions Selects the condition to display the Completion Notice window. All Always display after each transmission. Error only Displays when an error occurs. None Do not display. 2. Display Completion Notice in front Specify whether the Completion Notice window is displayed on the front of other windows. When this option is not selected, the Completion Notice window is displayed in the back of other windows. When the Completion Notice is displayed, the icon on the taskbar blinks. Click the icon to bring the Completion Notice to the front. Sending Document 19

20 Information displayed in the Completion Notice and the Job Status Utility Log. Status Error Type File Name Page(s) (Print) Page(s) (Fax) Start Time Finish Time Duration Time Fax Number/ Address Destination Name Device Name Device Location Device IP Address User Name Computer Name Indicates status of the job as completed, canceled, etc... Indicates error information if available as information code, error message, etc... Indicates type of the job. The Completion Notice is used in common with PC Fax job and PC Print job (Sent from the device). Indicates the PC printed file name. Indicates the number of pages of PC Print job. Indicates the number of pages of PC Fax job (Sent from the device). Indicates the start date and time of the job. The format of the date and time depends on the setting of Windows of your PC. Indicates the finish date and time of the job. The format of the date and time depends on the setting of Windows of your PC. Indicates the duration time of the job. (hh:mm:ss) Indicates the Fax Number, or Address (Fax job only) of the Fax transmission. Indicates the registered Destination Name in the Fax driver's Phonebook when using the Phonebook of the Fax driver to transmit a document. Indicates the Device Name registered in the device that is used for the Fax transmission. Indicates the Device Location registered in the device that is used for the Fax transmission. Indicates the Device IP Address that is used for the Fax transmission. Indicates the logon User Name which is executing the current job. Indicates the Computer Name/ IP Address that is executing the current job. Sending Document 20

21 Problem Solving Mode Symptom Possible Cause/Action Sending Documents When sending a document, the following error message displays immediately. - Is the Relay XMT Password setup properly? A document will not be transmitted properly if the Relay XMT Password does not match with the password of the device in the setup mode. (See page 10) Completion Notice The Completion Notice does not indicate the transmitting results. - Is the Relay Domain registered in the device? If the Relay Domain is registered in the device, the transmission cannot be accepted unless the registered Relay Domain matches with the Fax Driver Address. In this case, register the new Relay Domain into the device as shown below. In case of the Result Report Address is not set: Register the Relay Domain as below; fax_driver In case of Result Report Address is set: Register the same Relay Domain of the Result Report Address. Ex: If the Result Report Address is set the Domain as below: network.com - Is Anti-virus software running? If you are running an anti-virus software, it may interfere with the Fax Driver sending a PC Fax job to the device. Check the settings of the anti-virus software, and refer to the software's Readme file for more details. 21 Appendix

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