New Feature Announcement! Introducing Max Quantities!

by Wufoo | October 9, 2015

Today we’re excited (can you tell – check out all the !!) to announce the official release of our latest feature, Max Quantities! This feature involved a lot of in depth work from the entire Wufoo team and touched nearly every nook and cranny of Wufoo itself. We’re super proud of the work and we’d love to share what Max Quantities can do for you.

Max Quantities is a new powerful feature that allows form owners the ability to limit the number of times a specific field choice can be selected. Where previously you could limit the number of times someone could fill out your form as a whole, now with Max Quantities form owners can limit and restrict the number of times your form users can select individual field choices. This is perfect if you have a max number of a certain item and want to make sure you don’t run out and have to inform disappointed customers you’re out of stock.

Max Quantities can be used for any number of circumstances and use cases where you have a certain limited number of items and want to make sure you don’t commit to more than you have on hand. Let’s say for example you’ve got your mitts on a limited run of t-shirts and want to offer them to your fans in a first-come, first-serve fashion. But you only have 10 smalls, 15 mediums, and 10 larges. And you want to make sure that if you’re out of a particular size, subsequent fans are unable to select the size that’s out of stock. Lucky for you, Wufoo and Max Quantities is here to save the day.

Within the Wufoo Form Builder for certain field types (Checkboxes, Multiple Choice, and Dropdown), you’ll find a new option named, coincidentally, Max Quantities. Choose this option and you’ll see a new option appear for all of your individual field choices. This field is where you’re specify how many times your form users can select that option before it is no longer selectable on your form. Put in a number for the max number of entries you’d like to receive for a specific field choice and then click Save.

And magically, when say your surprisingly tiny fan base has taken all of your small t-shirts, your Wufoo form will display the small t-shirt size as disabled and your future form users will no longer be able to select the option as part of their form submission.

Voila, Max Quantities! The possibilities for Max Quantities are endless; limited ticket sales, limited reservation time slots, any situation where you’ve got a limited inventory of items, time, seats, or passes, etc, and want to make sure you don’t overbook or oversell, Max Quantities is right there for you.

We’d love to hear how you’d use or are using Max Quantities. And of course, leave us your comments or feedback below.

This makes how we use Wufoo so much better! We’ve been using the forms to register people for volunteer teams at the church. The events that we need volunteers at usually require 4-10 teams, which meant creating 4-10 different forms to limit signups for each team. Thank you for adding this feature!

This is wonderful! Thank you so much!
My assumption is that the programming knows what the remaining quantity is based on the submissions/entries. Does that mean that when we have someone who registered twice for whatever reason, and we delete their duplicate entry, that the ‘remaining’ max quantity value will be updated as well?

Excellent! I’ve been needing this for a complicated form I use to sign up volunteers for different jobs. Now I can limit the number of slots open for each job and steer them toward the jobs still open. Can’t wait to use this feature!

I like the idea but it wont work on the majority of my forms where I use the choices to offer group bookings, is there a better way to offer group bookings options.
To data to capture information on booking for one two three or four people I use Multi choice and then hide show the form options for the extra names depending on the answer and price based on the How many people are you booking for answer.

This is great for setting max seats on parallel workshops in a conference.
It would be best if we could set the message text ( The word ‘remaining’) in the form itself, so I can insert a word my language, or make it dependent on de content (0 seats available, 5 T-shirts left). Alternatively, the word Remaining should be translated and used in the language that you have set in the Form Settings tab.

It would also be nice if you could work with availability but could hide it completely for your users. So when the maximum for an option is reached, that option would not be displayed anymore. I guess that now users may flock to 1 particular workshop if they see that everybody else is going there too, because of low availability.

It’s a great feature. It would be nice that can be limited by date as well. For example, I am using it for event registration. Different pricing will be expired on different dates. When the date is expired, that related price will be hidden from public. Thanks.

I second Jason’s request from above! I also have a pricing change for an early-bird registration rate, but my current work around is to shut the form down for an hour while I switch the price.

Otherwise, this is a great feature we’ll be using. I tried plugging it into a form that is already active and in use, but the # remaining doesn’t update based on entries already submitted. It looks like I will have to go in and manually subtract the # already registered from the max # for each category. A bit of a pain, but can do it! Also: I like the idea of keeping the maximum hidden so a popular option doesn’t get flooded just because it’s popular.

This feature is awesome! We have been needing this for recruitment of our training camps. We are getting more applications that we have spots.

One suggestion is to have the option in Form Rules that if a field goes over quantity, to display a field value to order/reserve/etc. a ‘back order’. This will help us track demand too and future opportunities.
Thanks for the new feature!

This would be great if we could get pricing to work with a number field. As it is now, we use multiple choice and the entries are: 1 – $12, 2 – $24… etc. If we could have a number field and set up the payment page at $12 x , that would solve many problems and enable us to use this new feature more often.

This is awesome. What would make this even better is an option for Quantities, lets say, using your example above, I want to order 2 small and 1 medium shirts, I’d have to make multiple entries. This might mean more work, but it’s totally worth it!

We sell tickets. We have a fixed number of seats available, people pay either an adult fare or a child fare, but ultimately the same number of seats are available regardless of which type of ticket they purchase. And people almost always buy more than a single seat in any individual purchase. I would love to be able to have a way to set max quantities on THAT. The current max quantities can’t help with that at all.

The one conundrum I have already encountered is that this functionality assumes the quantity to decrement is 1. hmcb mentioned above the best example of why this doesn’t really reflect a lot of real quantity situations with tickets. The decrementing is could be greater than 1 if someone wanted more than 1 of something.

The other issue I have seen already is that if someone’s payment is declined, the decrement still happens therefore creating a false count of the inventory.

Can you make this function apply to a single line text field as well? Say you only want so many more entries in that field to be completed (regardless of the content being a number or just text), then it decreases by one or two if their could be multi options set by the admin for each field? This would help me out enormously.

We’re excited that you all love this new feature add on and already have suggestions on how to make them better (hiding quantity messaging, allowing for deduction of multiple quantities, resupplying the quantity if payment is declined/failed). We’re looking to see what we should/can do next to make Max Quantities even better, so your feedback is super useful and helpful!

We have already used it and loved it, but we would really really really love
– a (total) number of max quantities eg. if people are claiming offers and we only want to give out100 offers in total but different types of offers within that 100 (30 of offer A, 40 of offer B, 20 of offer C and 10 of offer D) so we can track the running total

the option for quantities for people being able to select multiples of one option

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