There will be a HACSA Executive Session.There will be a letter from Handy as an Emergency Business item on the
Hanford Reservation as the national site for radioactive waste.

2. PUBLIC
COMMENTS

Jim Gillette, Eugene, agreed with Dwyer about the
homeless situation. Gillette said times are tough for the homeless and
homeowners.He said there is a
partial solution to help both at no cost to the County.He noted that the city of Eugene allows every resident to
have a homeless person living at their residence along with businesses and
churches.He said their plan was
flawed because they allow no bartering, work or financial hope to the
homeowners.He thought in the
County where there is large acreage they could have room for homeless people.He commented that most homeless people have help and most want to work
and a chance to contribute.He
thought it could be a win-win situation for everyone.

Carolyn Smith, Eugene, represented The Register
Guard Federal Credit Union.She
provided the Board with a packet regarding their request to consider amending
the language dealing with the inclusion of a road easement in a property
owner’s legal lot acreage.She
said they are working with their member to try to find a solution.She said their credit union takes great pride in trying to work
individually with each of their members to find a viable solution so their
member could keep his home.She
indicated a road block is due to his secondary lot being non-buildable because
it doesn’t meet the minimum two-acre requirement.She wanted to see language amended so the easement that is part of Huston
Road would be inclusive and would create a parcel that was two acres.She indicated that his lot would become marketable and they will continue
to help him through the sale of the property and the refinancing.She thought it was a solution to help their client.

Jeff Voyles, Veneta, said he lost his job and he was
trying to be proactive and sell his house to help his situation.He added that he just had a new baby yesterday.He said his house is on 1.92 acres and the other lot is the same size.He said his house was built in 1995 and the lot was divided before that.He didn’t know why he can’t build on the 1.92 acres next door. He
hoped the Board could do something.

Carol Berg Caldwell, Eugene, said she went through
the citizen academy at the jail.She
said expanding the jail was not the answer, but she agreed that jail is a
necessary sanction.She said they
have to start prioritizing social services.She recalled that several of the 13 failed tax measures were a mix of
programs.She said many people
didn’t vote for them because they disproportionately funded the jail and only
lightly funded crime prevention and social services.She thought they should organize a community fund drive and ask people to
specify where they want their donations to go.She gave $5 for the John Serbu Center to help teens beat
addiction, $5 for the County homeless prevention efforts, $5 for domestic
violence and child abuse prevention and $5 for the jail.She said she would do this monthly for as long as she could afford to and
she gets to specify the recipients.She
said she would be honored to help coordinate the campaign.She commented that they are a diverse community with different ways of
looking at the public safety puzzle.She
had a button that said “I rose to the challenge, public safety begins with
me.”

Jeanne Savage, Eugene, spoke about the Human
Services budget proposal.She
thanked the Board for the past support of Human Services in the community.She said this trickles down to the non-profits.She stated that she has been on the Board of Directors of the Pearl Buck
Center for the past eight years.She
asked the Board to positively accept the recommendation coming forward for
additional funding for the Human Services Commission within the supplemental
budget.

William Wise, Eugene, stated that he is the Director
of St. Vincent de Paul First Place Family Development Center, and he appreciated
all the support the Board had given them with social services over the past
years.He noted that there are many
solid many middle class people who have done everything right have lost their
jobs or had their hours cut through no fault of their own.He said so many people are barely holding on with the help of
unemployment insurance, food stamps and help with the utilities.He said they are bracing up for the eventual loss of uninsurance
employment benefits.He noted that
most can hold onto housing, but he thinks there will be a wave of scared and
angry citizens who are experiencing homelessness for the first time in their
lives.He stated that they are
going to need all the help and support they can get.He urged the Board for theirsupport.

Sheila Walden, Eugene, thanked the Board for the
armory.She said she lives in a
shelter care facility and she is fortunate she has a place to stay.She said the problem with homelessness is getting worse.She said there is lack of medical care and a place to stay. She stated
that the more help they can get, the better off people will be.

Robert Rogers, Eugene, said he is a program manager
at Safe Haven in Glenwood.He
indicated they are entering their 11th year taking people with
homelessness and chronic mental illness.He
thanked the Board for using the armory for a warming shelter.He said they are getting more calls from people losing jobs.He said in addition to the people with chronic mental illness, they are
getting calls about their program.He
asked the Board to support St. Vincent de Paul and Shelter Care.

Marion Malcom, Eugene, thanked the Board for the
armory and funding for homeless prevention.She asked the Board to consider more funding.She said that human misery is deepening and there will be
more need.She said the Board will
need to put more money into basic human services.

Irene Altucker, Eugene, stated that she represents
the Relief Nursery.She reported
that parents are having children reside in homes of relatives or friends while
the parents become homeless because they don’t want their children to be
homeless.She said they are trying
everything they can to provide a safe environment.She said people are going to Relief Nursery because they are challenged
and need help.She indicated that
every dollar the Board approves to go towards Human Services is high value and
they try to stretch it as far as they can.

John Antone, Springfield, thanked the Board for the
use of the armory.He commented
that the homeless need the same comforts that other people enjoy.He asked the Board to put money where Jesus would.

Alan Zundel, Eugene, asked the Board to pass a
resolution of support for SB 29, the instant run off voting local option bill.
He said SB 29 would revise state law so as to accommodate local jurisdictions
that want to choose to use IRV and to establish standards for its usage.He indicated that the window of opportunity to pass this bill is short.He noted that the Senate Rule Committee had already held hearings on SB29
and needs a nudge from local officials to move this bill forward.He wanted the Board to support the revision of state law to
accommodate the County’s right to chose to use IRV if it decides to do so.He said that any city that wants to conduct an IRV election must bear the
cost of the election. He added that they recommended to the Senate Committee
that they revise the section to make it clear that any cost of running an IRV
election be borne by the current jurisdiction adopting the IRV.He said there should be no cost to the County unless the County chooses
to adopt an IRV for its elections.He
commented that state election law should recognize the County’s constitutional
rights to choose its own form of democratic system for its election.

Ken Tollenaar, Eugene, spoke about IRV.He said the previous Secretary of State had opposed IRV, citing the
absence of state statutory authorization for IRV.He noted that will be corrected if SB 29 passes.He said the League of Women Voters of Oregon have adopted a position in
favor of SB 29 or legislation comparable.

Peggy Robinson, thought the armory was a wonderful
place for the homeless.She
commented that people could get hypothermia being out in the rain and she
thought they should go into the armory when it rains.

Julie Meriwether, Eugene, was concerned about the
direction 4H was heading.She said
there were three generations of her family who have served as volunteers.She stated that the volunteers for 4H were dedicated.She said that the new head of the OSU Extension Service thinks that 4H is
a detriment because of the time it takes away from other programs.

Cliff Kelley, Elmira, said that he has been a long
time volunteer for 4H.He indicated
that he has been a leader of 4H since 2002.He added that in 2008 he was fired from 4H as a volunteer without notice
or an explanation.He was concerned
about the direction that 4H is being taken.He indicated that it is no longer focused on club rural activities, but
it is now science and technology based.He
added the other focus is fundraising funds for OSU staff for their salary and
benefits.He said there is no money
for programming.He noted that the
OSU Extension Service is under investigation at the federal level for misuse of
USDA federal funds.He was
concerned about the approach with Dundrill and the volunteers.

3. COMMISSIONERS'
RESPONSE TO PUBLIC COMMENTS AND/OR OTHER ISSUES AND REMONSTRANCE

Dwyer commented that he was disappointed that some people
are hoping President Obama fails.He
stated if the President fails then the country fails.He wished the President the greatest success in the world.

Fleenor said he was glad to see people giving public
comment about the need of the community during the economic crisis.He stated that the Board wants to do as much as they can but they are
limited by the resources available to them.He said they will portion out the resources in the best manner they can.

Handy indicated that on the capital project level, not
everyone is aware of the Community Development Block Grants available through
the County to help with capital pieces.He
thought there could be other opportunities.He reported that last night the Board was at Central Latino
and there was a good turnout.

4. CONSENT
CALENDAR

A. Approval
of Minutes:

June 13, 2007, Regular Meeting, Following Board of Health

June 13, 2007, Regular Meeting, 1:30 p.m.

January 27, 2009, JEO Meeting, 5:30 p.m.

February 4, 2009, Regular Meeting, 9:00 a.m.

February 4, 2009, Regular Meeting, 1:30 p.m.

February 18, 2009, Regular Meeting, 9:00 a.m.

February 18, 2009, Regular Meeting, 1:30 p.m.

B. County Administration

1) ORDER 09-3-4-1/In the
Matter of Adopting Operating Principles for Legislative Advocacy during the
Legislative sessions.

2)ORDER 09-3-4-12
Urging a Field Burning Ban in Oregon.

C. Health and Human
Services

1) ORDER 09-3-4-2/In
the Matter of Proclaiming the Month of March as National Developmental
Disabilities Awareness Month in Lane County.

2) ORDER 09-3-4-3/In
the Matter of Appointing a Member to the Lane County Animal Services Advisory
Committee (LCASAC).

D. Public Works

1) ORDER 09-3-4-4/In the Matter of Setting
a Public Hearing for the Purpose of Hearing Objections to Final Assessments for
Bolton Hill Road (County Road Number 1183) Between Mile Post 0.00 and Mile Post
0.653.

MOTION: to approve the Consent Calendar with the
addition of ORDER 09-3-4-12.

Dwyer MOVED, Fleenor SECONDED.

VOTE: 4-0.

5. EMERGENCY
BUSINESS

None.

6. COMMISSIONERS'
BUSINESS

a. RECOGNITION/Recognition of Lisa Arkin, Aimee Code,
Robert Lewis, and Laurie Treiger for their Contributions to Public Health.

b.
REPORT/2007 Lane County Planning Commission Report.

Lisa
Arkin, Chair, Lane County Planning Commission, wanted to let the Board know
about the interest they have on the Planning Commission and asked for the
Board’s support and resources.She
said they want to support the planning process and the work of the Planning
Commission.She stated that they
want the Planning Commission to be strong in its role of being a face for the
public.She said they want to be
the conduit between the public and the commission on important issues. She
distributed information regarding areas that need future attention. (Copy in
file)

With
regard to review of revenue sources for the planning program, Arkin that they
want to explore streamlining plus new revenue streams to support the work of the
Lane County Land Management staff and their commission.She commented that if they can be creative and bring forward
recommendations, she hoped the Board would be open to hearing them.

Arkin
indicated with rural reserves and exploration of farmland reserves, they heard
public comment given to the commission of the interest to preserve farmland as a
food source for the citizens.She
commented that it will be important to produce food locally and that other
counties in the state have been exploring rural reserves around urban growth
boundaries.

With
regard to riparian protection and water quality regulation review, Arkin said as
they review the issues that come before them, there was agreement among the
planning commissioners that riparian areas need protection and the code might
not be sufficient.She indicated
that EWEB came to them to let them know about the study they are doing.She wanted to come back to the Board to report back on a quarterly basis.

Sorenson
thought rural reserves was important. He also liked riparian protection and
review of revenue sources.

Fleenor
was supportive of the three items.He
said with regard to revenue resources and streamlining, he wanted to work on the
Chapter 14 appeals process.He
indicated that there is a draft proposal.He
wanted the Planning Commission to come up with a process where they could engage
citizens to help them amend Lane Code.He thought it would be a benefit to the citizens and staff.

Arkin
recalled that the Planning Commissioner identified a review of marginal lands.
She said it is not on the current report.

Bob
Nobel, Planning Commission, stated that the list in the past that was created
was lengthy and there was no realistic ability to address it.He said this proposal in the work plan was prioritized and refined, where
they could tackle the level of work.He
said this was usually adopted through a Consent Calendar item.He wanted the Board’s approval with the list.With regard to Chapter 14, Nobel stated there was a proposal discussed at
the Planning Commission level where no action was taken.He said there interest to understand what the Board’s objectives are.He indicated that this particular item is to look at how they can make
the commission viable through continued staff support if there are objectives
the Board wants to have introduced.He
said with regard to other items on the list, he said they have to see what the
staff has the ability to support.

Handy
concurred with the path they are on.He
commented that the Planning Commission has been underutilized since there is the
public component.He thought
work around rural reserves and water quality is important to health and to
maintaining farm and forest land.He
wanted them to review FEMA’s part of how they work with waterways.He thought there could be funding from the feds to deal with floodplain
protection and incentives for people to site their homes away from waterways.He wanted to know more on how transportation and land use planning
interface with one another.

7. PUBLIC WORKS

a. DISCUSSION
AND ORDER 09-3-4-6/In the Matter of Surrender of Portions of Rhododendron
Drive (Co. Rd. No. 65) and Sebastian Street (Co. Rd. No. 1969) to the City of
Florence.

Mike Jackson, Land Management, reported that on February4, they brought to the Board a surrender of a portion of Rhododendron
Drive and Sebastian Street.He said at that time there were appeals annexation.He noted that the Board at that time decided to continue the proceedings
and keep the record open.

Stephen Vorhes, Assistant County Counsel, stated that
following the meeting of February 4, they received copies of briefs from the
city attorney that have been filed in both the appeals.He indicated that there had been an appeal of the Fawn Ridge annexation
decision by the Boundary Commission.He added that went to the Court of Appeals and is still pending.He indicated that the other appeal filed was the Driftwood Shores
annexation.He noted that went to
the Land Use Board of Appeals and they have issued a decision in that appeal. He
said they affirmed the city’s decision and upheld that decision.He said the appeal period is running and there is a potential someone
will ask the Court of Appeals to review that decision.He said the Court of Appeals’ decision is not on the land use fast
track.He said there is a slight
risk that the Court of Appeals’ decision could find fault with the Boundary
Commission action and invalidate the appeal. He said that could put at risk the
Board’s action should the Board take the action on the surrender today.He indicated that he has been in conversation with the city around the
idea of entering into an intergovernmental agreement with the city to make it
clear that responsibility for the road will be the city’s and the County gives
that responsibility to them through the intergovernmental agreement.He said if something were to happen, (taking action on the surrender) to
call into question, the Board would have in place a mechanism that makes it
clear the responsibility is with the city.He thought this item should come back.He said they could leave the record open and they could discuss the
status of the appeal and what the risks are and status of the agreement before
they act on the surrender.He said
they would then be in a position to release the performance agreement, the
security that Lane County has for the road improvements.

Fleenor asked if they took action to surrender
Rhododendron, what the liability to the County would be.

Celia Barry, Public Works, reported that they have a
performance agreement with the developer.She
said if they take action today, they will need to release the developer from
their performance agreement and if the annexation is overturned, they no longer
have a performance agreement to keep the developer for road improvements.She indicated that they need an agreement with the city to take care of
the situation.

Bob Willoughby, city of Florence, said they were willing to
negotiate an intergovernmental agreement to agree that notwithstanding whatever
happens to the annexation challenges that the city will agree to take permanent
responsibility for the maintenance of the road.

Vorhes explained that the IGA they are discussing could
memorialize the recognition that the city may have different ideas about how to
develop, (not just the portion of Rhododendron Drive around the Fawn Ridge
subdivision) the entire length to their standards and acquiesce from the County
to do that.He commented that the
statutory authority is there to do this.He
said the County and city could agree that the County has jurisdiction over the
roads, but it is less clear how the scenarios could affect who has what
authority for the roads.He said an
IGA provides a mechanism to memorialize the understandings and provide the
evidence of what the County and the city has in mind for the road.

MOTION: to keep the record open and roll this to
April 8, 2009.

Fleenor MOVED, Dwyer SECONDED.

VOTE; 5-0.

8. COMMISSIONERS'
BUSINESS

c. REPORT/McKenzie River Basin.

Suzanne Knapp, Office of the Governor, Natural Resources,
gave a power point presentation. (Copy in file).

9. YOUTH SERVICES

a. ORDER 09-3-4-7/In
the Matter of Naming a Conference Room in the Department of Youth Services
Building in Honor of Dr. John Crumbley.

MOTION:
to approve ORDER 09-3-4-7.

Fleenor MOVED,
Dwyer SECONDED.

VOTE:
4-0.

10. MANAGEMENT
SERVICES

a. ORDER 09-3-4-8/In the Matter of Awarding a
Contract for Phase 2 of the Performance Contracting Program to McKinstry
Essention, Inc. as the Energy Services Company (ESCO).

David Suchart, Management Services, explained that when
they first started to work on the project, it was originally to upgrade the
systems at the jail.He said
they worked through the first phase of the project and they recognized that they
would not be able to use performance contracting to take care of all of the
systems at the jail.He noted that
Option 1 was to take care of all of the systems.He said that was to be over $1 million and given the County’s financial
situation, it didn’t seem prudent to continue.He stated that there is a risk of a systems failure if they don’t deal
with the problem. He said while they have been going through this, EWEB has been
talking about going off of steam.He
said the conversations with EWEB were more critical about getting off steam.He indicated that the jail is reliant on steam for its heating system.He indicated their recommendation is moving ahead with Phase 2.He added that they would also be getting the court house and
the public service building off of steam.He
said the alternative would be at the mercy of whatever happens with EWEB and
their steam system.He thought it
would be better for them to be on the front end.He indicated that they will have to come to the Board about
the Charnelton Place building and they will be bunching the financing together
to eliminate overhead and insurance costs.

Fleenor said he was supportive of this type of thinking.He said under normal circumstances he would move forward.He said they are facing economic uncertain times.He asked if they could hold off onimplementing
Phase 2 until after July when they might have a better understanding with
federal and state revenue streams and property taxes.He thought there might be a chance that they would have to shut down the
adult corrections.He said he
didn’t want to move forward without their knowing if they would be maintaining
the building.

Chris Bristow, McKinstry Essention, Inc. commented that the
more that a project is shovel ready, the more they might be to get the stimulus
funds.He said they were not asking
for a construction contract.

MOTION: to approve ORDER 09-3-4-8.

Fleenor MOVED, Dwyer SECONDED.

VOTE: 4-0.

There being no further business, Commissioner Sorenson
recessed the meeting at 12:00 p.m.