Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Electronic personnel files have become more and more popular in recent years. The benefits are real - increased efficiency, cost savings and less stress on your staff. So what is holding organizations back from making the switch? With today's electronic filing solutions, there's no excuse not to join the paperless HR revolution! Your office can go paperless in 2017! Here's how it's done.

Back File Conversion

The initial back file conversion process can seem like a nightmare and can seem …

Going paperless has never been easier. Time to think about moving to electronic files.

Traditionally, paper has been a critical piece of the business process. It's difficult for an organization to run smoothly without the ability to record information and share it with colleagues in an effective manner. Issues arise in the office when that information needs to be stored for an extended period of time or needs to be shared quickly with team members in different physical locations. For these reasons, among others, many companies are switching to an electronic filing system for …

Taking your files paperless can be a time-intensive process. Utilizing barcode cover sheets can help automate the process.

Anyone who has scanned hundreds of documents knows that the biggest time sink is not feeding the paper into the scanner. The difficulty arises when you have to separate out each document and putting them into the correct folder. Organizing each document, separating it, naming it, and sorting the document into a folder takes a lot of time. One of the best solutions to this problem is straightforward: filing with barcodes via cover sheets.

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Human Resource departments are incredibly important to any organization. On any given day, your HR team is working on a variety of responsibilities and dealing with a ton of paperwork. With that much paper-pushing involved, there is a lot of room to make things run smoother. Switching to electronic personnel files can help streamline your existing workflows and save your team serious time and money. Here are 3 simple ways electronic personnel files can help boost productivity across your entire …

Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

Making the move to a paperless office brings a lot of benefits for an organization. Even city counsels are embracing the change!

Transitioning to a paperless office is something that is very appealing to a lot of organizations. Even government entities are starting to embrace it! The city council of Sidney, Ohio has announced that it is going paperless by converting their paper-based system into a full, electronic data management system. Its members will be using tablets and air cards to connect to the internet to replace physical paperwork. The city expects to save a total of approximately $9,350 per year due to their …

The best document management software for your business depends on a variety of factors. Here's how to choose the best document management software in 2015.

Are you looking for the best document management software? Shopping around can be challenging with so many options on the market. The truth is, the best document management software for your company may not be the best solution for another business. There are a variety of factors to think about when browsing different document management solutions.

Here are a few things to consider when evaluating different vendors and trying to find the best document management software in 2015.

Barcode scanning can be used to help your company go paperless. Barcode cover sheets convert an entire file folder to electronic format in seconds.

Going paperless is no easy task, but it is definitely worthwhile. The productivity improvements and cost savings alone make it a business no-brainer, but there's also the fact that you'll be directly responsible for significantly reducing your company's environmental impact. With today's paperless automation tools like barcode scanning, businesses can transition to a electronic files quicker and easier than ever before.

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

Human Resource departments deal with a lot of paperwork. With all of the documents that need to be retrieved from the filing cabinet on any given day, along with the stacks of paper that are constantly being added to employee files, time wasted on filing can really bog down HR. To reduce the time necessary to complete these redundant administrative tasks, more and more organizations are making the switch to electronic employee files. Cloud-based filing systems are a popular solution due to …

Transitioning from paper files to an electronic system can be tricky. Here are a couple of tips on how to organize electronic files.

If your office is making the switch from traditional paper filing to an electronic system, you may be wondering how to organize electronic files. Here are a couple of tips to help you get your department set up with an electronic filing system.

Naming Conventions One of the easiest ways to lose track of your files is by neglecting to use a standard method to name them. This is especially important when files will need to be accessed by more than one employee. Many companies will use …

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Onboarding is tough on HR and new employees. There is a lot of information to review, fill out and sign which can be stressful to a new hire.. Not to mention your HR employee who gets to review, approve and file all of those documents away. Companies have been looking towards paperless onboarding for some time now to help make the process easier for both parties.

How does HR go paperless? Before your department can start implementing a paperless onboarding process, you need to put an …

"Handling employee records is no longer a minor logistical headache. It's a legal minefield and one little misstep can literally blow your company - and career - away." - Business Management Daily.

What does this mean and how can you avoid it? Well, security is the most lethal bomb that can hit your HR department. Once files are accessed, your ability to protect documents is questioned for a long time. Is that file cabinet secure? If a person is in the file cabinet looking for folder A, how do …

Online filing can help your organization go paperless very quickly, but planning your implementation is an important first step.

Depending on the size and age of your company, making the move to paperless can seem like a huge project. However, with a little planning and the right tools, moving to an online filing system can become a reality quicker than you ever thought.

Developing A Plan While you are in the beginning stages of transition, the following points should help to make your working plan:

· Study challenges that others had to solve and relate them to your own document storage needs. Begin to identify the …

It's time to finally get organized. Online document management can help your company reduce paper and increase efficiency across the entire organization.

The life of a paper document begins at the lumber mill chipper and ends in the office shredder. In the meantime, it lies dormant and infrequently accessed in a file folder (another paper and plastic product) and in an expensive file cabinet.

Nowadays a new four-drawer commercial file cabinet could cost as much as $200 and occupy premium office and storage space, while contributing nothing more than “auxiliary standby” services to the operation of an organization. Multiply that cost five-fold …

By applying the concept of yin and yang to to your document management process, a phased approach can help your business strike the right balance while transitioning to a paperless office.

There’s something rather mystical about the idea of running an organization without the danger of paper cuts covering your hands and disorganized filing cabinets taking up most of your office space. Cutting down on paper in day to day business can seem like a daunting task, but by applying the simple idea of yin and yang, transitioning to a paperless office can actually be extremely simple.

In Chinese philosophy, the concept of "yin and yang", is used to describe how seemingly opposite or …

Developed with simplicity in mind, DynaFile was created in 2000 to help companies manage their paper files more efficiently. Over the years DynaFile has won over clients time and time again by delivering a cloud-based system that is quick to implement and easy to use. By combining scanning automation tools with a robust document management system, DynaFile provides a unique solution that's both practical and affordable.