Public Services Overview - PowerPoint PPT Presentation

Public Services Overview. Mark Sherman Curriculum Manager. Objectives. At the conclusion of this presentation, you will be able to:. Understand the Public Services solution Understand that system integration is highly critical Explain the proper use of master data and related ledgers.

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Technical structure containing configuration, master data and transactions for an organization. One client is designated in the production system PRD with other clients used for development, testing and training.

Client

Technical structure used to represent similar cost accounting and managerial control rules. A controlling area contains settings that impact master data and/or transactions within that area.

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CO Area

Technical structure used to represent similar budgetary accounting and control rules. A financial management area contains settings that impact master data and/or transactions within that area.

Highest organizational structure for financial accounting and control purposes. All structures within a company code have similar financial processes and use the same chart of accounts. Only use one company code unless absolutely necessary!

Company Code

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Represent separate, high-level areas of operation and responsibility within an organization. These are agencies, lines of business, or locations where complete (or even partial) financial statements are required.

Business Areas

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Structures that identify and classify financial transactions by overall purpose, objective, function and/or mission for accomplishing major services or regulatory responsibilities. Used to account for “activities” as required by GASB Statements 34 and 35. Also used for activity-based costing and management.

Represent the lowest level areas of responsibility for budgetary monitoring and control.

Funds Centers

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Represent lower-level internal programs or initiatives, which represent a plan or system under which actions may be taken to achieve specific goals.

Funded Programs

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Represent the categories or classifications of fund equity, revenues, expenses and encumbrances at the lowest level of detail necessary for internal and external reporting. Should be 1:1 with GL accounts, with some exceptions.

Technical structure used to represent similar grant accounting and control rules. A grants management area contains settings that impact master data and/or transactions within that area.

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GM Area

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Represent lower-level funding instruments used to document, control and report on the results of an agreement made between a sponsor and the organization. A full set of financial statements is possible for each grant.

Grants

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Structures used to control and monitor transactions based on a sponsor’s external programs, which may be different from an organization’s own programs.

Sponsored Programs

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Structures used to control and monitor transactions based on a sponsor’s external account structure, which may be different from an organization’s own accounts.