Manage file shares

In
this section:

Roles
for link based sharing

File shares can be initiated from the File Director desktop applications,
mobile apps, and the File Director web application.

All shares have two roles:

Owner
- The person who sets up the share. To access all the shares of which
you are the owner, navigate to the Shared
by me map point from the File Director web application.

Contributor
- Anyone who has been invited to the share by the owner. Both internal
and external users can be invited to contribute to a share. Users internal
to your organization log into the Web Client using their normal work credentials.
External users are provided with login details in the notification email.
To access all the shares of which you are a contributor, navigate to the
Shared with me map point from
the File Director web application.

The role determines which actions you can complete within a share.

Action

Owner

Contributor

Upload a file

Edit a file

Delete a file I have uploaded (Internal contributors
only - external contributors cannot delete any files from a share)

Delete a file someone else has uploaded

Change the expiry date

Add and remove members

Delete a share

Shares are active for a period defined by your File Director administrator.
When the expiry date is reached, participants can no longer contribute
to the share. Participants can still access any files they have saved
on their endpoint, but the share is no longer visible through the Web
Client.

As the owner of a share, you can extend the validity by clicking the
expiry date. The date is extended by the default expiry period. The contributors
and the owner are informed of the extension by an email and can continue
to use the share.

Add and
remove contributors

Share owners can add and remove contributors to change who has the rights
to view, edit, and delete files using the File Director web application.

From the Shared by me folder:

Select Edit
for the share you want to update.

The members list for that share displays.

Enter the email address
of the person you want to add to the share.

Click Add
to include that email address in the member list for that share. Repeat
steps 3 and 4 to add further members.

To remove a member, select an email address and click Remove.

When the member list
is complete, click Add.

An email is issued to new members linking them
to the share.

Cancel
a file share

Using the Web Client, shares can be cancelled by the owner at any time.

Select
the share.

Click the delete icon.

An email is issued to all share members informing
them that the share has been deleted.