Keyboard shortcuts in Excel Online

Many users find that using an external keyboard with keyboard shortcuts for Excel Online on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel Online on Windows.

Notes:

The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

Quick tips for using keyboard shortcuts with Excel Online

Excel Online runs in your web browser so the keyboard shortcuts are different than those in the Excel desktop program. For example, you'll use Ctrl+F6 instead of F6 to move to regions in the app.

You can use common browser shortcuts like F1 and Ctrl+

You can find any command quickly by pressing Alt+Win+Q to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you want (available only in Editing view). Tell Me searches for related options, and provides a list. Use the Up and Down arrows to select a command, and then press Enter.

To jump to a particular cell in a workbook, use the Go To command: press Ctrl+G, type the cell reference (such as B14), and then press Enter.

Windows keyboard: Windows context key+F10. The Windows context key is between the Left Alt key and the Left Ctrl key

Other keyboard: Shift+F10

Tell me

Alt+Q

Find

Ctrl+F or Shift+F3

Repeat Find, downward

Shift+F4

Repeat Find, upward

Ctrl+Shift+F4

Insert chart

Alt+F1

Access keys: Shortcuts for using the ribbon

Excel Online now offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel Online.

In Excel 2016 for Windows, access keys start with the Alt key. In Excel Online, access keys all start with Alt+Win, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Win+R.

If you're using﻿ Excel Online on a Mac computer, you press CTRL+OPT to start.

To get to the ribbon, press Alt+Win, or press Ctrl+F6 until you reach the Home tab

To move between tabs on the ribbon, press the Tab key.

To hide the ribbon so you have more room to work, press Ctrl+F1. Repeat to display the ribbon again.

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus

To do this

Press

Select the active tab of the Ribbon, and activate the access keys.

Alt +Win. To move to a different tab, use an access keys or the Tab key.

Move the focus to commands on the Ribbon.

Enter, then Tab or Shift+Tab

Activate a selected button.

Spacebar or Enter

Open the list for a selected command

Spacebar or Enter

Open the menu for a selected button.

Alt + Down Arrow

When a menu or submenu is open, move to the next command.

Esc

Shortcuts for Excel Online

Note: If a spreadsheet opens in Excel Online Reading view, editing commands won’t work. To switch to Edit view, move the focus out of the worksheet by pressing Ctrl+F6, and then tab to the Edit Workbook list. Press Spacebar, press the Down Arrow key, and then select Edit in Excel Online.

See also

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.