Introduction

In September 2011 during AIT's 51st anniversary, all present
witnessed the soft launch of the AIT Fundraising Campaign, graciously
presided over by Her Royal Highness Princess Maha Chakri Sirindhorn, an
AIT Alumna and also honorary faculty member. The total campaign period
is 7 years (2010 - 2016) with the initial / silent phase focusing on internal
members, while the public phase focusing on the philanthropists, corporate,
foundations, etc. will run over the later part of the campaign.

As Royal patron of the AIT Fundraising Campaign, HRH Princess Sirindhorn
also witnessed the soft launch of the Friends of AIT (FoAIT) Foundation
which was established with HRH Princess Sirindhorn's own private donation
of 1 million Baht in 2007. In collaboration with senior and prominent
AIT Alumni, work is also undertaken to register the Friends of AIT (FoAIT)
Foundation as a non-profit organization. The foundation will be the intermediary
between donors and AIT.

In order to maintain as much as details possible of the constituents,
it is necessary to maintain a proper database. In this regard, to serve
our requirements, we initiated to develop a web based system known as
FoAIT Foundation - Fund Raising Management System (FoAIT-FRMS).

Information flow

The proposed system has the following functionalities incorporated
into the system:
- Platform: The said system is a web based system.
- Front end: The user can interact with the system through
any browser.
- Database: The backend is created using MySQL open source
relational database management system (RDMS).
- Data connectivity: PHP is used to connect the frontend and
backend.
- Users: The staff of the fundraising office will be the users
of the system through a simple and secure login system.
- Stored information: Initially the system stores information
of donors, volunteers, former faculty, foundations, philanthropists, contacts
and prospects. In addition the system also displays details of the individual
donors. Since we already have an alumni database, we plan to display the
information only from the database through our interface.
- Processes: The system is able to create, edit and delete
data on the above mentioned entities depending on the different user levels.
- Reports: The system generate a summary of reports (including
graphs) on the campaign and individual reports especially for donors and
all other constituents, such as amount pledged, amount received at present,
donor request for use of funds, where the amount is at present, interest
received, etc.

Benefits of using the
system

Following are the benefits of using the software:
- Store all detailed information systematically.
- Update information by simply login to the system.
- Generate reports at any given time.
- Easy drill down search mechanism.
- Generate customized reports as well.