Transferring/Backing Up Google@Wharton E-mail, Calendar and Contacts to A Personal Gmail Account

If you want to move your emails from your Google@Wharton account to your personal Gmail account (some students want to do this before their account closes after Graduation), there are several methods to manage this task.

When both accounts are added, click the Envelope Icon in the upper left corner of the window.

Wait for all of your emails to download before proceeding. This may take some time.

When the download is complete, select all of the folders from your Wharton Account.

Copy and paste the selected folders to a chosen location in your Personal Gmail. Don't forget to move over your Inbox and All Mail folders to their corresponding locations in your Personal Gmail.

Finally, wait for all the emails to be moved from one account to the other. This may take some time.

Your emails and folders will steadily appear in your Gmail Account. It should take no longer than 24 hours to transfer, as long as Mail is open and the computer stays connected to the Internet.

Calendar

Navigate to your archive folder and open the Calendar folder

Double click the ics file, and your Calendars should be imported automatically

Contacts

Open Contacts

Choose File > Import

Browse to the location that contains your archive data.

Open the Contacts Folder

Select the file inside

Windows Users: Transfer and Archive Using Outlook

Before you begin these instructions, please complete the G Suite Sync to connect your Wharton Account to Outlook using the Outlook for Google@Wharton instructions on our website. Then, follow these directions:

Configure G Suite Sync to Store All Emails:

First, open Outlook and select the G Suite Sync profile.

Locate the G Suite Sync icon in the right end of the Windows Task Bar. You might have to click the up arrow to view it.

Right click the icon, and select Set mailbox size limit...

In the window that appears, select the option Unlimited, and click Okay.

Restart Outlook, and all of your emails should begin downloading.

The download process could potentially take a few hours depending on your Internet speed, and the amount of emails in your account. Please allow it to finish before continuing on to the next step.

Please note that this process could take a few hours to complete depending on your internet connection, and volume of email you're moving.

Create an Archive from Outlook:

Only follow this step if you want to create an archive to be stored locally on your computer.

Click Home.

In the New group, click New Items > More Items > Outlook Data File.

In the Create or Open Outlook Data File dialog box, in the File name box, type the name as you want it to appear in the Outlook folder pane, and then click OK.

By default, data files are not password-protected. To add a password to your data file, under Password, type that password that you want to use in the Password and Verify Password text boxes.

If you set a password, you must enter it every time that the data file is opened — for example, when Outlook starts or when you open the data file in Outlook.

Windows Users: Thunderbird Setup

These instructions are for users that have opted NOT to use the Outlook Method detailed above. Please also be aware that Mozilla may discontinue supporting Thunderbird in the future.

These directions are only for backing up your email, and require downloading and installing Mozilla's Thunderbird. To back up your calendar and contacts, you should use import into your personal mail (such as Gmail).

Go to Tools > Addons > Extensions. Select the icon that looks like a gear (it's actually a list box) near the top of the window and then choose Install add-on from file.

Browse to where you downloaded the .xpi file, select it and press Open.

It will then display a "Software Installation" screen with a grayed out "Install" button. After a couple of seconds it will finish processing the .xpi file and replace that button with a Install Now button. Press the button.

Exit Thunderbird.

Import the Backup File:

Start Thunderbird again, and select Local Folders

Go to Tools > ImportExportTools > import mbox file.

Browse to the location that contains your archive data

Select the Mail Folder

Then select the ".mbox" file that is contained in it and click Open.

Please note that Thunderbird is a View Only Archive, and cannot be replied to or forwarded.

The POP3 Method: Migrate Emails Using POP3

Before you start, there are some things to be aware of if you use this method:

This method can take a long time , especially if you have a lot of email in your account. Don't wait 'til a few days before your account closes to start.

Contact and Calendar items are not downloaded – this operation only works for email in the Inbox.