Everyone talks about the difference between creating a travel blog for a one time trip vs a long standing blog that outlives an adventure but few talk about how a website can save you hours of hassle. Sure I have my own web blog of sorts here, but I also have a google site.

Google provides an opportunity to create a website that is free for you as long as you have a gmail account. True wordpress, blogspot and many other services provide the same thing without having to sign up for the email account but I’m not talking about creating a blog site. No my friend I’m talking about a resource and documents private site just for your viewing pleasure.

Often you hear recommendations to scan and save digital copies of all your important documents, but then what? You can save them on a flash drive or on your computer but then that means you must have those things on you in order to access those resources.

I will likely do the same thing, and password encrypt the hell out of it, for things like birth certificate, social security card and passport but what about all those other important documents? I don’t need to carry my University degree, teacher license, marriage certificate, and letters of recommendation on me at all time and saving them all in an email account is doable but why not instead save them on a private website.

That is just what I did, and will continue to build up as time passes so that I have the most complete online resource designed solely for my travel purposes. Well, our travel purposes, can’t forget the wife now can I?

Now, anyone can create the site and you can specify if you want this to be a public site, or only specified users. In this case my wife and I are the only ones who have access to this site.

You can choose from a host of preloaded themes, I personally recommend the ‘Document Library and Sharing‘ theme because that is what I’m using this for. While I have just begun to utilize this resource I know it will end up being a big time saver because I’ve even begun to transfer a host of sites that I bookmarked on my work computer that have job postings that I know I wouldn’t remember to transfer over otherwise.

So far I have:

An ‘Academic Docs’ section with our undergraduate and soon to be graduate school diplomas.

A ‘Financial Docs’ section that will help coordinate our budget, income, banking statements that we may need verified for visas and a link to a few travel budgeting resources.

a ‘Job Resources’ section that has not only the name and URL but I’ve organized them by profession (so far mostly teaching) and location. As you can see I have big plans to end up in Japan.

A ‘Legal Docs’ section that will have our marriage certificate, possibly a living will, travel insurance, etc.

A ‘ Professional Docs’ section that probably will end up as a subsection of the ‘Job Resources’ page since it has my resume, CV, letters of recommendation and other bits of information.

Now I’m sure this website will undergo a whole host of changes as I count down till we leave but in the meantime it will help us stay organized and plan ahead as much as possible with everything in a central location, kind of like an e-filing cabinet. I recommend you look over the web and pay attention to all the tips, tricks, and suggestions. However, you may want to find a way to file and save all those documents without having to tote around your computer or a flash drive. Heck I may even make a ‘Favorite Blog Posts’ section and organize them based on the type of post (resource, tips, finance, etc) or by location (country, city, etc).

Good luck in your travels and don’t forget to fling this post to others if you like what I’m flinging at you!

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Update

With the ability to embed Google Docs and spreadsheets I have inserted a budget form (I stole Traveling Canucks form) as well as identified all of our possible destinations on a google map directly into the webpage.

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Don’t forget to fling this post to others if you like what you see!

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