The Deputy Secretary opened the floor to the Board to ask Ms Burrows any questions on the revised Articles.

Leslie Cree MLA asked for clarification on Articles 38 and 29 – Proxy Notices. Ms Burrows confirmed proxies were only used at general meetings.

The Chair and Vice Chair raised a question about how the following Articles comply with how the Trust is currently managed:

Article 27.1. (28.3.in the updated Articles) – A Trustee may not appoint an alternate Trustee or anyone to act on his or her behalf at meetings of the Trustees.

And

Article 25.12 – If the Business Member Trustee resigns from his or her position as a Business member, or in the event of his or her death, the Business Member shall have the right, by notice in writing, to nominate a person to be a Trustee for the remainder of the term for which that Business Member Trustees had been appointed.

Action: To revise the Articles to allow a business to nominate a replacement Trustee if the employee who was elected to the Trust from their company is unable to fulfil the position during their term. The new representative must stand down at the next AGM and if they wish to be re-elected to the Board must follow the agreed re-election procedure.

Dr Joanne Stuart leaves the meeting at 5:23pm.

Ms Burrows raised the issue that the quorum for Trustee meetings should be increased to four from three.

Agreed: The revision to the article was agreed by the Board.

Mr Cree requested a definition of a Trustee Meeting to be included in the Articles.

Agreed: This revision was agreed by the Board.

The Chair thanked Ms Burrows for coming along to answer legal questions that were raised by Board Members:

Agreed: Ms Burrows to make changes to the Articles of Association as agreed by the Board and for the Articles to be agreed by correspondence.

Sarah Burrows leaves the meeting at 5:31pm.

5. Proposed Washington Programme

The Chair referred the Board to TAB 3 highlighting some information to a proposed Washington Programme to run from 15th-20th March 2015 for consideration by the Board.

Agreed: The Board are happy to go forward and get more information on a proposed Washington Programme. Further information will be sent to the Board for consideration before the Christmas Break for agreement due to timeframe of the proposed programme.

6. Any Other Business:

Date of next Meeting

The Chair advised the next meeting would be held on Monday 19th January at 4:00pm.