Departments are encouraged to ensure that each grant and contract request
includes funding to adequately cover installation and all maintenance costs
for research project equipment during the period of the research project.

At the completion of the research project and/or grant, the department
finances the ongoing maintenance costs of the equipment, places the equipment
in storage, or removes the equipment from the building.

For equipment purchased by departmental funds, the department finances
ongoing maintenance for the life of the equipment.

The research project or department assumes responsibility for ensuring
that funds are available to cover such costs.

Maintenance

Facilities Services, Operations provides maintenance support for departmentally-funded
equipment on a recharge basis.

With the department's approval, Facilities Services, Operations establishes a
preventive maintenance schedule which is based on the equipment manufacturer's
specifications.

The requisitioning department requests the establishment of a blanket
requisition by issuing an Interdepartmental Requisition and Invoice (IRI)
to Facilities Services, Operations. See 70.06
and 70.05.

The blanket IRI is charged against the research project or department
account code.

Equipment Number

Facilities Services, Operations assigns an equipment number to each piece of equipment
identified on the blanket IRI. Each equipment number will be associated
with the costs for all maintenance performed on that equipment by Facilities Services,
Operations for the department/research project.

Tracking Costs

The department views maintenance charges for a department/ research
project account by accessing budget statement information available through
the BALANCES application in the Administrative Information System (AIS).
See 85.33
and 30.07.

Maintenance charges for equipment funded by a department/ research project
are listed by the assigned equipment number.