An excellent opportunity to join a top firm to support legal fee earners with your excellent legal secretarial skills. Recent and current skills in legal support are preferred.

My Lincolnshire client is well established over the East Midlands. They act for clients across the country and sit comfortably among the UK’s top 150 law firms.

They are recruiting for a Legal secretary to join the litigation team to provide typing, secretarial and administrative support

To work responsibly to support the needs of the fee earners and the priorities given/prioritising own workload effectively, delivering a quality service

To assist team co-ordinators by troubleshooting on IT packages and acting as buddy to help integrate new starters to the department

To assist with digital dictation and administrative support across the company in line with the company’s workflow ethic

Day to day responsibilities are …

To transcribe and prepare all correspondence and documents through audio-typing and word processing, using company precedents where appropriate, ensuring proof reading completed

To confidently draft simple memos, emails and letters

To operate case management system including storing documents electronically – organising and attaching to relevant matters

To be familiar with all relevant computer packages including, but not limited to: PDF docs, document conversion and tracked changes

To deal with administrative routines as required to include scanning, faxing printing and photocopying

To be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure, archiving and retrieval and return from storage as required

To meet clients’ needs and ensure they are kept advised as necessary, under the direction of the fee earner/using own initiative to update client when necessary

To manage incoming and outgoing mail in all mediums, i.e. post, DX, emails and facsimile transmissions

To make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary

To attend clients both in person and on the telephone/handling voicemails and acting upon their content in an effective manner and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care projecting a professional image at all times

To be flexible

to be a member of a support team and assist with work as required; co-operating with peers and others well, ensuring a harmonious and co-operative team environment

To work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills, correspondence and documents

To ensure the confidentiality of all the company’s and clients’ documentation and information

To have an appreciation of legal procedures and company protocols

To undertake any specific training when required to do so to include attendance at all internal At Home With sessions, Lunch and Learn sessions and relevant Bite Size Training and overall to have a responsibility towards self-development/endeavouring to improve own standards and further training

To accommodate any other reasonable requests from fee earners and/or managers

Please forward your application to Alison Thorne at LEX Recruitment or please do make contact by phone or email with any enquiries. Please also check the LEX Recruitment jobs page for any other opportunities.

LEX Recruitment is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. In accordance with The Conduct of Employment Agencies and Employment Businesses (Amendment) Regulations, LEX Recruitment Ltd acts as an employment agency for the supply of permanent staff.