Open:
Set the link to "open" if you want anyone with the shared link (including users with no Box account at all) to have access to the file. Securing the open link is strongly recommended. To restrict access to the file, you can set an expiration date or even require a password – these restrictions will apply to anyone not already collaborating in the folder. See below for more details.

Your Company:
Want to send out a link without worrying about outsiders viewing the file? Just select the "Your Company" option – just remember that GULC users, if they are not collaborators already, must receive the link from you in order to have access.

Collaborators Only:
Select this option if you want to point a collaborator to a specific file or folder without making the link accessible to non-collaborators.

No Link:
This feature disables the shared link for a file or folder. If a collaborator wants to access the file, they'll have to log into Box and find it in the appropriate folder.

Sometimes you want to share files with others only for a specific period time, after which you may want to take away access to that file. Box offers ways for you to deactivate the links you shared by way of setting an expired date on the links (applicable only to "Open" and "Your Company" links only) or manually disabling the link. Doing so will reduce the likelihood that files and folder become orphaned and unmanaged after a period of active collaboration.

To disable a shared link:

Find the file or folder for which you want to disable sharing in Box

Click on the "Share" button to the right of the file name

Click on the "Access" dropdown menu

Select "Disabled" access level

Click "Okay" to confirm you want to disable sharing for that file/folder

To set an expiration date on a shared link:

Find the file or folder for which you want to set expiration in Box web interface

Click on the "Share" button to the right of the file name

Click on the "Access" dropdown menu

Select an access level ("Open", "Your Company")

Click on "Set Expiration"

Select the desired expiration date in "Unshared On" field

Click Okay to save your selection

To set a password on a shared link:

Click on the "More Options" dropdown menu next to the file or folder

Hover over "Share" and select "Get Link to File" or "Get Link to Folder"

On the pop-up window, open the Access Level menu in the upper right corner

Click the radio button for "Open" access level

Click "Set Password"

Enter password in the text field.

Click Save

Please note that a password protected shared link does not offer the same level of protection as file level encryption, since it only protects the file when accessed through the link. Collaborators may still be able to access the file without entering a password.