1. We just received notice that our school district is going to be reviewed. What should we do to get ready?

We will send you a list of the documents we need to review. These documents include your parent/pupil survey forms or source check documents, your membership as of the survey date, final average daily attendance for the preceding year, and individual education plans for each of the children with disabilities claimed on your application. If you claim children living on Indian lands, we will also review your Indian Policies and Procedures. If you claim children residing in low-rent housing, we will need to review information about those properties.

Because we must review so many individual documents, we will ask you to organize them in certain ways to help us manage the task quickly. We will send you detailed instructions before the review. You can also call us if you have specific questions while you are preparing.

Be prepared to set aside at least one or two business days. The time required for each review varies depending upon the number of children claimed, the type of survey you use, and how well you organize your documents.

If we find a particular area of concern, we will work with you to try to solve the problem and we will allow you additional time after the review to locate the necessary documents. Of course, if after a reasonable time you cannot document all of the information in your application, we will pay you on the basis of the documented information.

4. We had a field review the year before last. How often do you do this?

Due to the large number of school districts that receive Impact Aid, we cannot review each applicant every year. We try to regularly review those school districts that receive large payments, and periodically review school districts that receive smaller payments.

We review applicants annually if they receive more than $750,000 under section 8003(b) or any funds under section 8003(f). We also periodically review applicants that receive more than $200,000. If your school district has fewer than 300 federally connected students, or if you count your students by source-check, we may ask you to mail us your documents for review.