Step 2: Consider Organizational Department Mass Job Update

The Service Center has the capability to mass load Organizational Department changes from an Excel template to employee Job records in HRS. If the Org Dept Request results in Org Dept changes for around 100 employees or more, an Org Dept Mass Job Update may be requested.

If an Org Dept Mass Job Update is requested, the Service Center HR team will populate an Excel template with active employees and return it to the requesting institution for review and updates.

The Org Dept Mass Job Update will be performed after the new Org Dept(s) have been created in HRS and after receiving the updated Mass Job Update Excel template from the institution.

For all Mass Job Updates, Position data will also be updated if employees are in a Position.

The Service Center has the capability to mass load Appointment-level funding changes from an Excel template to employee records in HRS. If the Org Dept Request results in Org Dept changes for around 100
employees or more, a Funding Mass Update may be requested.

Note: UW Madison Org Dept requests should be sent to hris@ohr.wisc.edu; OHR will review and submit to AG1.

Subject: FY[YY] Organizational Department Request [Business Unit]

Body: In addition to noting the email attachment(s), be sure to note if you are also requesting Service Center assistance with updating employee Job Data, Position and/or Appointment-level funding records in HRS by use of a mass update process.