Institutional Refund Policies

Tuition and General Fee Add/Drop Policy

Students wishing to adjust their schedules may do so without penalty during the first two weeks of classes. They may add or drop classes only with the approval of their advisers. Any charges made for tuition for courses officially dropped or added during this period are adjusted in full. A reduction in the number of courses carried may result in a reduction in the level of financial aid. Please consult with the Office of Financial Assistance if you have questions. No financial adjustment is made for courses dropped after the first two weeks of the semester. This policy does not apply to withdrawals or leaves of absence (students are not permitted to drop all courses without withdrawing or taking a leave of absence and to which the Withdrawal/Leave policy below will apply).

Refund Policy for Withdrawal/Leave of Absence

The University’s refund policies for students withdrawing or taking a leave of absence are described in the paragraphs below. The policy applicable to an individual student is determined by the particular circumstances of the student, including the timing of the withdrawal/leave of absence, whether or not the student is a participant in a federal or state financial assistance program, and whether or not the student will receive a refund under the Tuition Refund Plan. No refund is paid to any student who is suspended or required to withdraw or who leaves without first securing the written consent of the dean of student life.

Students Not Receiving Federal or State Aid

Students who take a leave of absence or withdraw for any reason during the first three weeks of the fall or spring semester and are not eligible to receive a refund under the Tuition Refund Plan are entitled to a prorated refund of certain Institutional Charges (Tuition, General Fee, and Board). Prorated charges are based upon the date of actual withdrawal (as determined by the University in accordance with the withdrawal/ leave of absence procedure) according to the following schedule for the fall and spring semesters (& MAT Summer Term):

Withdrawal Date

Percentage Refund

First Week of Semester

90%

Second Week of Semester

70%

Third Week of Semester

50%

Fourth Week or More

0%

Summer and January Term Semesters

Prorated charges are based upon the date of actual withdrawal (as determined by the University in accordance with the withdrawal/ leave of absence procedure) according to the following schedule for the summer and January term semesters:

Withdrawal Date

Percentage Refund

Through Tuesday of the first week of class

100%

Through Thursday of the first week of class

50%

After the Thursday of the first week of class

0%

Any refunds calculated under this formula will first be used to refund any institutional aid to the University, with any amount left over refunded to the student.

Students Receiving Federal or State Aid

Students receiving Federal or State aid and who take a leave of absence or withdraw for any reason and are not eligible to receive a refund under the Tuition Refund Plan will receive a prorated refund as described above. In the event the University is required to return federal and/or state funds in excess of the refund of charges as calculated above, then the student will receive a refund in institutional charges equivalent to the amount that is returned in federal and/or state funds. However, if total financial aid exceeds the amount of institutional charges, a refund will be made of a percentage of institutional charges less non-federal aid equal to the percentage of federal aid returned plus an amount equivalent to any state aid returned.

Refund Policy for Withdrawal/Leave of Absence Covered by the Tuition Refund Plan

Students who are enrolled in the Tuition Refund Plan and are eligible to receive a refund under the Tuition Refund Plan will receive a refund from the insurance company as described in the plan materials. The Tuition Refund Plan provides prorated refunds to students who withdraw or take a leave of absence due to physical, mental or nervous disabilities. All students are billed for the Tuition Refund Plan with their Fall semester bill. Students who decline this coverage must sign a waiver form and are not enrolled for the academic year. Please consult the plan brochure or the University Business Office for additional details. In the event this refund is less than the amount that would be provided under the refund policies above, the University will refund the difference. Any refunds calculated under this policy will first be used to refund federal and state aid and any institutional aid to the University, with any amount left over refunded to the student.

Refund Policy for Community Education Auditors (CEA Program)

Students who withdraw from all audited course selections for any reason during the first two weeks of the semester are entitled to a prorated refund. Prorated charges are based upon the date of actual withdrawal according to the following schedule for the fall and spring semesters.

Dropping a course must be communicated to the CEA Office in writing (post mail or email – the date it is received is the date the drop is effective). Dropping one course when you are enrolled in 2 or more courses = Drop. Dropping a course when you are enrolled in only 1 course (or dropping all courses) = Withdrawal.

Drop

Percentage Refund

Before Semester Begins

100%

Within Add/Drop Period*

100%

After Add/Drop Period*

0%

* Add/Drop Period – the Registrar’s Office determines the date of the close of the Add/Drop period (first two weeks of semester). Please contact the Registrar’s Office to understand the last day to Add/Drop for the Semester.