Set up Gmail signatures for your users

G Suite users can create a personalized signature that’s automatically added to their Gmail messages. They can add contact information, a company logo, links, and more. As a G Suite administrator, you can create the same signature for everyone to use. You can also let users add images from Google Drive to their signature (you need to turn this on in the Google Admin console). See below for details.

Note: You can put up to 10,000 characters in a Gmail signature.

As a G Suite administrator, you can...

Give everyone a company signature or default footer text

You can add the same signature or message to everyone's emails in these ways:

Give everyone a default signature——Use the Google Email Settings API to apply the same signature to everyone's settings. The signature appears when users open their compose window. Users can replace or update it if they want.

If you have the legacy free edition of Google Apps, upgrade to G Suite to get this feature.

Add a footer to the end of outgoing messages——You can automatically add a text footer to the end of all outgoing mail. Add text for legal compliance, company promotions, or a standard signature. Users don't see the message when they're writing an email. And, they can't change or remove it. For details, see Append footer setting.

What users can do

Create signatures with photos and styles

People can add different text styles, photos, and links to make their signature stand out. Learn more

Important: Remember to turn on sharing if you want users to be able to upload images from Drive.

Create multiple signatures for a single address

Some people might want one signature for clients and another for friends. They can save and send common messages (each containing a different signature) using canned responses. Learn more about using canned responses in Gmail. For anyone to do this, you must first enable Gmail Labs.