PAYMENT QUESTIONSHow do I make a deposit? Is it refundable? We require a $500 deposit to hold your date. We recommend that you send a deposit right away, as weekends fill up fast. You can mail a check (made out to Brenda Cashel) or use PayPal, but we don’t take credit cards. The balance must be paid in full by the day before the wedding, and can be paid in cash or by check. Cancellation Policy: In the event the client should cancel 180 days or more prior to the event, 50% of the deposit will be refunded. The deposit is nonrefundable if cancellation occurs less than 180 days prior to the event. If Terrapin Hill Farm is able to rebook a comparable event on the scheduled date a larger portion of the deposit may be refunded.

What if the number of guests changes at the last minute or we change our mind about add-ons?When you pay your deposit, you must give us an estimate of the number guests you expect. If the number changes you must let us know so we can provide the correct number of tables and chairs. If less guests arrive then expected your fee will not change. Let us know of any extras (ice, straw bales, plates, etc) at least two weeks before the wedding so we can figure the balance due.

Is there a damage deposit fee?There is a $300 damage deposit. Just write us a check for $300 and we won't deposit it. Within two weeks after the wedding we'll tear it up or return it to you if there are no damages and the venue is cleaned to our satisfaction.

ABOUT THE FACILITYWhat is the maximum number of guests the THF venue can hold?We can seat approximately 200 guests under the pavilion. If you rent extra tents or don’t have a sit down dinner we can host a wedding and reception of any size.

What are the dimensions of the pavilion? the stages?The pavilion is 40‘x60’. The stage in the pavilion is in 6 pieces that are 4' x 8' and they can moved so you can use all, part, or none of them, however you wish. The Chapel stage is 20‘x30’.

Is there plenty of parking? There is plenty of parking on the grass near the pavilion. We ask that vehicles stay on the gravel roads except to park or to transport guests who aren't able to walk far.

Is the venue handicap accessible?Yes. The bathrooms are wheelchair accessible and the floor of the pavilion is cement.

Is there transportation available for guests who can’t walk far or otherwise need assistance?Yes, we can drive guests and/or the bridal party in our Kawasaki Mule or golf cart, or you can use your own vehicle.

Can you provide a ladder for decorating? other supplies?We prefer you bring your own tools such as hammers, nails, etc. but we can provide some in a pinch, and we can provide ladders. Our staff is available to assist with decorating or clean up for an extra fee.

Do you have a PA system for the band/DJ/ipod or do we have to rent one?Bands and DJs should bring their own PA systems. We do have a small amp you can plug an ipod/iphone/mp3 into.

Is there lighting in the pavilion? outdoor lighting?There are string lights in the pavilion and paper lanterns in the center. You are welcome to hang your own string lights if you'd prefer. There is outdoor lighting, but you are allowed to add tiki torches or lanterns.

Is there air conditioning or heat in the pavilion?No AC, but we do have fans and there is usually a gentle breeze blowing through the pavilion, which is great on warm days. In cooler weather the sides can be closed and we can set up propane heaters for extra warmth.

Are there bathrooms? Are paper products provided?There are bathrooms with flush toilets (with wheelchair accessible stalls) located just a short walk from the pavilion. We provide paper products and soap, but you are welcome to add decorations or other items.

Is there a refrigerator and freezer we can use? How big are they?There is a fridge in the general store, across the road from the pavilion. The fridge is a tall drink cooler, with movable shelves, approx. 24” wide, 5’ tall. There is also a fridge in the farmhouse if you are renting the kitchen or choose an overnight package.

Is there a place for the bridal party to get dressed? There are rooms in the upstairs of the farmhouse (with large bathroom and full length mirrors). After the wedding, please be sure to take all trash to the kitchen trash can, take all belongings home (including clothes hangers), put used towels in the basket in the bathroom, and if furniture has been moved put it back in its original place.

Are there overnight accommodations available on the farm or nearby? Camping is welcome anywhere in the venue area. Please see the Local Services for a list of accommodations in Harrodsburg, most of which are just 15 minutes away, or contact us for other options.

SERVICES WE OFFERDo you have contacts for local bands/dj’s?We know many musicians in Lexington and Louisville and can help provide contacts for entertainment.

Can you provide ice?Let us have the ice here waiting for you - one less thing you have to worry about ($5/large bag). If you run out, don’t worry, we can get ice from the store 3 miles up the road almost any time of day or night.

Do you know a wedding officiant who can marry us?Pete is a minister with the Universal Life Church and can perform wedding ceremonies. Be sure to get your license from any KY county within 30 days of the wedding date, and have your officiant and two witnesses sign it after the ceremony.

Do you know a wedding planner?Brenda offers wedding planner services, contact her for details.

RULES/REGULATIONSWhat day/time may we come to decorate? clean up? have our rehearsal? If the day before your wedding is not booked, you may have the venue from 9am to 9pm to decorate and have a rehearsal. If you'd like to ensure that the day before is not booked so that you can decorate, rehearse, and perhaps have a rehearsal dinner, you can reserve it for $200. Otherwise you may arrive as early as 9am on your wedding day to decorate and get ready. If you choose the overnight option for your wedding night you can dance and enjoy the bonfire for as long as you like; otherwise the reception ends by 1am or earlier. You can clean up the next day between 9am-11am (or later if nothing is booked for that next day).

Are we allowed to light paper lanterns? sparklers? fireworks?We do allow paper lanterns (we prefer the biodegradable type) except in extremely dry weather. Sparklers are okay as long as all trash is picked up afterwards. We allow some fireworks with certain limitations, just ask us first.

What kind of decorations are allowed?Pretty much any kind of decorations are allowed except small items that do not biodegrade such as plastic confetti, plastic or cloth flower petals and leaves, glitter, etc. Be sure all decorations (and screws, nails, tape, etc) are removed before you leave unless arrangements are made with us to leave anything. Sharpies may NOT be used on tables that have linens on them. Candles must be contained or enclosed in glass and candle holders must be approved by us beforehand.

May we set up direction signs around the farm?We do have signs that direct people from the road to the venue and these may not be moved or removed. If you want to add your own signs you may. It’s also helpful to have a “greeter” to direct people where to go.

Are there any stipulations on food or alcohol?You may use whatever caterer you choose, or we can offer suggestions. We work with two caterers who will use products raised right here on the farm, just ask for details. Alcohol is allowed but we ask that you hire a licensed bartender so guests can be monitored to ensure that no one drives if they have been drinking. We can provide transportation to/from Harrodsburg if arranged in advance. We can provide a licensed bartender for $20/hr; 2 bartenders are recommended for over 100 guests.

Can we bring our own firewood? Where can we have the bonfire?Due to the potential to spread of disease and insects, we ask that you do not bring firewood onto the farm. We have plenty here, and firewood and a fire tender are included in the cost of a bonfire. There are two main bonfire locations: below the pavilion and in the Chapel stage field. We do allow small personal campfires at campsites unless it is extremely dry and there is a burn ban in effect.

Can we bring our dogs?We allow you and/or your guests to bring your own dogs. We have several of our own here on the farm and they are generally friendly with other dogs, however we are not liable for any damage or injuries due to dog fights/bites. We will put our dogs up during the ceremony and reception, but they may be around during set up or break down unless you specifically ask us to put them up. We reserve the right to ask that unfriendly dogs brought onto the property be leashed or contained.

Can we change the location of the ceremony/entertainment at the last minute?Of course, we can’t always count on the weather being perfect. Our staff and truck can move chairs at the last minute to any location. (If the move is not due to weather concerns we reserve the right to charge a fee for assistance in moving chairs and other items.) Our staff is also on hand to close or open the sides on the pavilion as needed.