Employee claiming depression without sick notes

Q: A member of staff has taken a lot of time off sick recently suffering with depression. I have never received a sick note from a doctor so he has not been following the correct procedures. His mother is deputy at this place of work and he just informs her of his absence. He has been off sick for approximately 3 months and his mother has not really spoken about this issue. What should I do?

A: At this stage, you must treat your allegations as both unauthorised absence and failing to follow the correct reporting procedure. You must issue a letter to your employee requesting his reasons for absence with the deadline of the next working day for a response. If you do not hear a reply then you must take the next step and set up a disciplinary hearing.

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