Family Reunion Planners Layton UT

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Family Reunion ideas: Reunion Locations and How to Plan a Family Reunion

Formal reunions are an increasingly popular way for several generations of family members and relatives who live all over the country to stay connected. However, sometimes just thinking about all the details involved can make planning a reunion seem like more hassle than its worth.

Typical large-scale reunions, which can include from 100 to 200 people, do take about one year to plan. Professional reunion planners can ease that burden by offering an array of services, from simple telephone consultation to planning every aspect of the event.

Where and when

The first things to consider are where and when, both of which should be decided by offering up several possible choices. The "when" part may be dictated by school vacations, seasonal weather, or by a milestone family celebration, such as Grandma's 80th Birthday.

As far as the "where" is concerned, reunions can be as intimate as a backyard picnic attended by a few dozen families, to a multi-day extravaganza. Depending on the size and scope of your reunion, you may choose to host it in a public park, or at a large hotel, with some activities taking place at a nearby theme park. (See "Popular Family Reunion Locations" in the box below.)

Check out what's available in the area your reunion will take place. At the 1988 Family Reunion organized by Carole Neal, a genealogy and reunion planning advisor in San Francisco, Neal's family rented a company park in San Jose that included a covered picnic area, baseball field, volleyball court and horseshoe pitching area. The one-day event took place the day after an aunt and uncle renewed their vows on their 50th wedding anniversary.

How much

Budget obviously will determine the feasibility of some of the choices. Reunion-only costs can vary from as little as $10 per person to as much as $100 or more per person. For smaller affairs, the per-person fee might cover the food or the venue, while for larger reunions it might be used to offset such expenses as postage, a videographer or photographer's fee, venue rental, catered meals, activities, token keepsakes, and the services of a reunion planner (figure about $100 per hour or a flat rate of $10 per person, depending on the extent to which you want your planner to get involved).

Regardless of where you choose to have the reunion, you-or a professional planner-may be able to book hotel rooms at a discounted price. Most likely, guests will be responsible for actually making their own reservations. Typically, attendees pay for their own lodging, transportation, meals, and activities not specifically included in the reunion gathering.

The budget will also depend on how many people will be attending, what activities you plan, and any keepsakes-such as T-shirts, hats, or photos-that you choose to give to participants.

Neal says it's best to request a per-person, rather than a per-family fee to cover actual reunion costs. You also might want to consider charging more for adults and less for chil...

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