Requesting a short-term loan

Requesting a short-term loan

Submitting a formal request, Commission schedule

Each year, the Centre national des arts plastiques is a partner to over 200 venues (of which a third are abroad), to which it lends some 2,500 works from its collection.

Short-term loans are a procedure through which Cnap works can be made available for temporary exhibitions, in France and abroad. Works can be lent to “public persons or private-law legal persons of a cultural nature or who are organising a cultural event, operating on a non-profit basis”.

The regulatory framework for short-term and long-term loans of the artworks and art objects registered in the inventory of the Fonds national d’art contemporain is set by the Code du Patrimoine (Heritage Code), especially in articles D.113-1 to D. 113-10 and D. 113-24 to D. 113-26. In particular, it specifies the obligations of the borrowers._

FORMAL REQUEST

The short-term loan request must be written and signed on the letterhead of the organisation, stating the name of the administrative officer who will sign the loan agreement.

The letter should include:

- the name of the organisation applying for a short-term loan;

- the name and full address of the exhibition venue;

- the title of the exhibition;

- the start and end dates of the exhibition;

- the project synopsis;

- the list of requested artworks mentioning, if possible, the inventory number;

- the display and security conditions of the exhibition venue (“facility report”), allowing the Loans Commission to examine the conservation conditions;

- the full contact details of the person in charge of the matter;

- the full contact details of the administrative officer who will sign the loan agreement._

AT LEAST FOUR MONTHS PRIOR

The head of the organisation (or its supervisor) should send his/her short-term loan request to Yves Robert, Director of the Centre national des arts plastiques, at least four months prior to the opening date of the exhibition (if the event begins on 15 June, the written request should be received by the Cnap no later than 15 February).

Any incomplete loan request will delay its examination by the Cnap’s Administrative Department and may cause its review to be deferred to the next commission. Generally, the availability of an artwork should always be ascertained as early as possible. Please check the schedule of the Loans Commission on the Cnap website to ensure you submit your request within the set deadlines._

CONSIDERATION OF THE REQUEST

Requests are considered by the Centre national des arts plastiques Loans Commission according to the set schedule.

The Commission consists of Centre national des arts plastiques collections managers, the head of the Collections Department, the head of the Administrative Department, the head of the Acquisitions Department, a representative of the Service des musées de France and a representative of the Musée national d’art moderne.

The Loans Commission examines the exhibition scientific project and the conditions for showcasing the artworks. The commission also assesses the security and conservation guarantees of the display site mentioned in the “facility report” accompanying the request, and makes recommendations for transportation and packing._

OBLIGATIONS OF THE BORROWERS

Borrowing an artwork from the Cnap entails a number of commitments from the borrower: meeting deadlines, following instructions for packing, transportation and insurance, ensuring the maintenance and conservation of the work for the entire duration of the loan, returning the works, reporting a change in the display site or an extension request, meeting the standards for preventive conservation, handling a possible intervention/restoration work, handling travel, etc.). (Upcoming: document available for download on the right)._

THE SHORT-TERM LOAN AGREEMENT

The agreement permitting the short-term loan of one or more artworks must be signed by the borrower, the Cnap, and then by the Directorate General of Artistic Creation (Ministry of Culture and Communications) before the works can leave the premises.

Loans abroad require additional administrative formalities (exit permit to leave the country, etc.). It is therefore necessary to anticipate the request by taking into account the approval times the borrower will be subject to (decisions of the board of directors, of the city council, of customs if leaving the country, etc.).

The certificate of insurance of the works covering transportation and the duration of the short-term loan must imperatively reach the Administrative Department before the works are to be collected. The carrier will not be allowed to collect the works if the certificate has not been received by the Cnap._

LOAN EXTENSION

Any request for a loan extension will be subject to consideration by the Loans Commission. It must reach the Cnap a month before the original end date of the exhibition.

If the request is granted, the borrower will receive a letter approving the extension. The borrower must then send the Cnap a certificate of insurance covering the new dates of the exhibition._

COSTS ASSOCIATED WITH SHORT-TERM LOANS

The costs of packing, transportation, insurance, framing, video duplication, supplies related to the implementation and installation of the works, are covered by the borrower. Restoration costs may be incurred by the borrower, after consultation with the Cnap.

It is therefore important to have prepared a projected budget at the time of your request.

Dernière mise à jour le 06 Nov 2018

Short-term loan requests should be sent to the attention of Yves Robert, Director of the Centre national des arts plastiques