Job Snapshot

Job Description

Purpose:

The Human Resources Administrative Assistant/HR Coordinator is responsible for providing administrative support to the HR Department in the areas of HR administration, compensation, payroll, benefits, employment screening, HR operations, and field HR management;
as well as providing administrative support for front desk coverage and general HR office administration. The HR Administrative Assistant will work collaboratively with department Directors to affect a smooth support system for the referenced functional areas.
Additional duties will include, but are not limited to, typing, filing, drafting and sending correspondence to associates, maintaining reports and statistics, scheduling meetings and conferences, obtaining office supplies, managing the HR phone line, handling
mail distribution, maintaining associate relations documentation scanning, coordinating office set up for new hires and transfers, processing invoices for various vendors including HR systems, managing travel arrangements, taking meeting minutes, and working
on special projects as deemed necessary by HR department Directors.

Job Requirements

• High School diploma or equivalent. Some vocational training or college preferred.
• 3-5 years’ administrative assistant experience, preferably in a Human Resources environment.
• Advanced knowledge of all Microsoft applications, including Word, Excel, and Power Point. Knowledge of Human Resources policies and practices.
• Position requires high level of confidentiality & discretion.
• Detailed-oriented with strong organizational and time management skills. Superior interpersonal skills to deal effectively with HR and field management.
• Must have excellent verbal and written communication skills
• Strong administrative and data entry skills relating to typing, filing, computer navigation, etc.
• Must have strong follow up skills and possess a friendly, positive and collaborative demeanor.
• Must be professional, flexible, adaptable and able to multi-task and work well in a dynamic, fast paced environment