Our ward issued an expense check in November 2009. It was not deposited and cleared until March 2010. The expense was taken out of the 2010 budget, not the 2009 budget. Is this correct? The auxiliary president is crying foul. Can this be charged against the 2009 budget and if so, how?ThanksBrother Strickland

tntstrickland wrote:Our ward issued an expense check in November 2009. It was not deposited and cleared until March 2010. The expense was taken out of the 2010 budget, not the 2009 budget. Is this correct? The auxiliary president is crying foul. Can this be charged against the 2009 budget and if so, how?

No, it wasn't taken out of the 2010 budget. The budget is charged in the year in which the check is written (and transmitted, of course). So there's nothing to worry about.

If you run a Budget Report, for 2010, you will not see that check. So I don't see why an auxiliary president would even think to be concerned.

Questions that can benefit the larger community should be asked in a public forum, not a private message.

Once you transmit an expense to HQ, funds are transferred to you from CHQ each month to your account until the check is cashed. See the detail statement of your CUFS. These funds come from the budget year of the date the check was cut, not when it was cashed. If you even go to View/update expenses, the expense won't show up as a 2010 expense.

Even if you void a check from a previous year and reissue it in the current year your current budget is not hit for it. See this post from Alan_Brown. So no worries. You get to be the bearer of good news!