How to transfer Postbox messages to Outlook?

This tutorial explains the steps to transfer your entire email account from the Postbox e-mail client to Microsoft Outlook.
While the process takes some serious data format conversion, this worry passes by you, because of the automated conversion of Postbox to Outlook Transfer software.

Where Postbox stores e-mail data

In fact, with Postbox to Outlook Transfer tool you don’t need to know the exact location of Postbox MBOX files and folders. The program automatically detects the location of the mailboxes to convert even if you have no idea where to find them or if you don’t know what MBOX files are at all.

However, sometimes automatic scan fails. Usually, this is a strong indicator of some problems in the registry or a conflict between multiple profiles or such. Also, manual browsing for a folder is required when you moved the Postbox files from another computer, or if Postbox had multiple accounts. Anyway, in such cases you may need to specify the location of e-mail files manually.

Typically, the default path to the Postbox data folder is:

On macOS:

~your home folder/Library/Application Support/Postbox/Profiles/[your profile]/
(Note: In macOS the Library folder is hidden. To access it, open the Finder and type ⌘-shift-L.)

On Windows:

Users\username\AppData\Roaming\Postbox\Profiles\[your profile]\Mail\…orUsers\username\AppData\Roaming\Postbox\Profiles\[your profile]\ImapMail\…
(Note: The AppData folder is folder is a hidden folder; to show hidden folders:

Important! If Postbox has multiple e-mail accounts, we recommend processing them one by one, specifying the path to each one manually.

The program is designed to identify the mailbox folders automatically and this works 99% of time, so before browsing the Postbox folder manually please allow Postbox to Outlook Transfer do this first.

Prior to start the conversion:

Within Postbox, compact your folders by selecting Compact Folders from the File menu. If your mailboxes are quite large, this could take several minutes.

Quit Postbox.

How to convert Postbox messages to a standalone PST file

Here is how you can transfer messages from the Postbox email client to an Outlook PST file you can later import to Outlook using File -> Open -> Outlook Data File…:

Obviously, you need Postbox to Outlook Transfer software, so download and install it from here. Since the tool is rather small, installing it takes less than two minutes overall.

Run Postbox conversion software using one of the shortcuts (32 or 64-bit).You should run Postbox to Outlook Transfer using the shortcut corresponding to the version of Microsoft Outlook installed on your computer. For 32-bit Outlook run 32-bit conversion tool, for 64-bit Outlook run 64-bit conversion tool.

Directly upon the startup the program scans the computer and automatically detects the location of Postbox files. Then you should see the main window of the Wizard that displays what the tool has found.

In case the program was not able to detect the path to Postbox databases, or if you want to specify the folder manually, click the “…” (Browse) button.

Depending on the software options it may prompt to select the target Outlook folder to import emails. You may choose the topmost folder (“Postbox to Outlook Transfer” on picture below) if you want to import all folders and emails as they was in Postbox or select another folder.

With the Postbox folder set (either automatically or manually), click the “Find Storages” button to find specific database files that hold all the messages. Postbox to Outlook Transfer will scan this folder and find the necessary files then. Then, you can select which files you want to import to Outlook.

To save the data to an external PST file, click the “Save” button. This will open the Save dialog where you should specify the file name destination folder of the PST file. Then the exporting process starts.* – “Save to PST file mode” is enabled by default

The process may take a while depending on the overall volume of e-mail messages and the number of accounts, however we confident that Postbox to Outlook Transfer tool is the fastest tool at market.

As soon as the program finishes, you can open the resulting PST file to Outlook using the File -> Open -> Outlook Data File… menu, or copy it to a USB drive to transfer to another computer.

How to transfer all your e-mails from Postbox directly to MS Outlook

The most popular importing option is to import Postbox e-mails directly to Microsoft Outlook. This is convenient, because you almost instantly get the working e-mail account transferred to another e-mail client without any additional setup or adjustments.

Now, run Postbox to Outlook Transfer. There will be two shortcuts on your desktop. Choose the one that matches your Outlook version.

The key advantage of this Postbox converter is that the program automatically detects the folder where Postbox stores its data. So, when you run Postbox to Outlook Transfer tool, it tries to automatically detect this folder. If you need to specify the storage folder manually, or if the program cannot detect the Postbox storage path automatically, you can specify the folder manually by clicking the “…” Browse button. Alternatively, you can use the File -> Open menu for that.

The Source Folder field now displays the folder where Postbox mailboxes are stored. Click the “Find Storages” button to find the mailbox container files in the specified folder. All containers that Postbox to Outlook tool finds appear in the central text box.

Choose menu “Mode” to enable the “Import to Outlook” mode

Select e-mail containers you want to import to Outlook and click the “Import” button. Postbox to Outlook Transfer starts converting the mailbox format and importing the data straight to the specified Outlook profile.

As soon as the process finishes, you can start using your imported e-mails in Outlook. Postbox to Outlook Transfer accurately converts your correspondence and transfers them to Microsoft Outlook carefully preserving readability of each and every message.

A long time devout Thunderbird user, I’ve recently had to switch to Outlook to comply with the new employer’s software policies. My mailboxes had thousands of messages in them and losing any of them was highly undesirable, to say the least. Thunderbird to Outlook Transfer was one of the first tools I found online and I never had to search again – it’s all there, and the process was flawless!

I must give credit to the developers of this software. When I had to abandon IncrediMail and switch to Outlook, I had no confidence at all. However, when I started IncrediMail to Outlook Transfer for the very first time, I knew it would be an easy ride. The interface is a no-brainer and the process is smooth and completely automated. What else could you wish for? Thumbs up, guys, it’s a real gem!

Many thanks to the team behind Mac Mail to Outlook Transfer. It’s never easy to switch from a familiar tool (and even a very familiar operating system) to a new one, but this product really exceeded my expectations. I would never imagine that it would be so easy to convert my emails from my Mac to my new PC. The entire procedure was a snap and I found zero problems with my mail afterwards!

I rarely write reviews, but I feel I must break the rule this time. Just wanted to let you know that I am deeply impressed with the work you’ve done and tell you how immensely helpful your program was. It solved my problem in minutes and I spent far less than I planned. I’ll keep an eye on your other products and will surely recommend them to my friends and colleagues. Keep up the good work, guys!

I’ve been looking for a tool like yours for a very long time, since I deal with this type of email conversion at work on a fairly regular basis. I was happy to add it to my standard software arsenal and haven’t had a single issue for several months in a row – much to my own and my users’ joy. Thank you guys for building a tool that is insanely fast, accurate and a breeze to use at the same time!

As much as I trust Google, I’ve always thought that having a local copy of my Gmail archive is a pretty good idea. Gmail to Outlook Transfer helped me convert my emails to the good old PST format in minutes and every email came out clean and 100% readable. Now I can plug this file into my Outlook at any moment to access my email offline. I am impressed with your work, guys, - this is one great tool!

I would never call myself a tech-savvy person and usually call a local IT company for PC maintenance, but this time, I decided I could do it myself and picked Entourage to Outlook Transfer to assist me when I had to change my email client. I must say, I had never felt such pride about doing something with my computer as on that day when I nailed this task in a few minutes. Thank you, gentlemen!

I take my hat off to you, guys, for creating such a great product for those who need to drill down into vast email archives looking for something important. Being exactly such a person, I have already saved countless working hours using Data Extraction Kit for Outlook. The software is fast, very reliable and straightforward – I figured out how to use it a minute after the first start!

GlexSoft LLC is a developer of an extensive line of specialized data conversion tools for popular email applications.

The company relies on its multi-year experience in product development and thorough knowledge of all major email formats to create compact, efficient and intuitive conversion tools that can be used by anyone.

GlexSoft LLC is committed to developing the most innovative and powerful solutions for automatic email migration and data conversion.

A long time devout Thunderbird user, I’ve recently had to switch to Outlook to comply with the new employer’s software policies. My mailboxes had thousands of messages in them and losing any of them was highly undesirable, to say the least. Thunderbird to Outlook Transfer was one of the first tools I found online and I never had to search again – it’s all there, and the process was flawless!

I must give credit to the developers of this software. When I had to abandon IncrediMail and switch to Outlook, I had no confidence at all. However, when I started IncrediMail to Outlook Transfer for the very first time, I knew it would be an easy ride. The interface is a no-brainer and the process is smooth and completely automated. What else could you wish for? Thumbs up, guys, it’s a real gem!

Many thanks to the team behind Mac Mail to Outlook Transfer. It’s never easy to switch from a familiar tool (and even a very familiar operating system) to a new one, but this product really exceeded my expectations. I would never imagine that it would be so easy to convert my emails from my Mac to my new PC. The entire procedure was a snap and I found zero problems with my mail afterwards!

I rarely write reviews, but I feel I must break the rule this time. Just wanted to let you know that I am deeply impressed with the work you’ve done and tell you how immensely helpful your program was. It solved my problem in minutes and I spent far less than I planned. I’ll keep an eye on your other products and will surely recommend them to my friends and colleagues. Keep up the good work, guys!

I’ve been looking for a tool like yours for a very long time, since I deal with this type of email conversion at work on a fairly regular basis. I was happy to add it to my standard software arsenal and haven’t had a single issue for several months in a row – much to my own and my users’ joy. Thank you guys for building a tool that is insanely fast, accurate and a breeze to use at the same time!

As much as I trust Google, I’ve always thought that having a local copy of my Gmail archive is a pretty good idea. Gmail to Outlook Transfer helped me convert my emails to the good old PST format in minutes and every email came out clean and 100% readable. Now I can plug this file into my Outlook at any moment to access my email offline. I am impressed with your work, guys, - this is one great tool!

I would never call myself a tech-savvy person and usually call a local IT company for PC maintenance, but this time, I decided I could do it myself and picked Entourage to Outlook Transfer to assist me when I had to change my email client. I must say, I had never felt such pride about doing something with my computer as on that day when I nailed this task in a few minutes. Thank you, gentlemen!

I take my hat off to you, guys, for creating such a great product for those who need to drill down into vast email archives looking for something important. Being exactly such a person, I have already saved countless working hours using Data Extraction Kit for Outlook. The software is fast, very reliable and straightforward – I figured out how to use it a minute after the first start!