Going Paperless in Cleveland

Cleveland Scanning & Imaging can eliminate the need to have documents and company information laying on desks or filed away in cabinets. It’s a known fact that almost 95% of businesses still use paper files. So why should you switch over to a paperless office?

The simple answer is that digital documents are a lot easier to manage- they’re easy to access, provide increased security, and eliminate the paper shuffling that ends up creating duplicates and lost pages. You can also lock down version control, access, and other issues related to paper documents with a paperless office.

Does your office want to optimize document flow through your departments and increase productivity? Let us help! Most businesses hire a Cleveland professional document scanning service to convert all their hard-copy paper records into electronic versions.

If you’re interested in converting your documents and records to digital format, let our experts in Cleveland know! Fill out the form to the left, or give us a call at (440) 385-5724.

Here’s How Going Paperless Can Help Your Cleveland Business

Converting to digital documents can be a painstaking process. Use this checklist of common questions you should ask before you encounter the pitfalls associated with converting to a Cleveland paperless office. It’s our goal to help you make a well-informed decision.

Digital documents are easier to use

How are you managing your documents right now? How long does it take you to find a file? Digital document management systems eliminate version control issues and allow your business to utilize indexing to make documents easier to find, distribute, and delete- all you need is a keyword search.

Evaluate if hiring a document scanning service an effective solution for your business.

There’s a lot of steps involved in a document conversion project to make sure the system you’re migrating to does everything your old system did. There are also other additional considerations- here’s just a few to think about:

Offsite document storage for inactive files

Required upgrades to existing computers in your network

Ongoing costs for scanning active files and new hard-copy documents you create

Other items needed to make the system functional and optimal

Although these aren’t required, each one can bring additional functionality to improve how you handle all the files in your office. Be sure to consider the number of documents you want to convert- the more documents you have, the more your project will cost.

Consider the lost productivity your employees are experiencing in your current Document Management System (DMS)

Don’t spin your wheels and waste your employee’s time with an inefficient filing system. The few minutes it takes to locate, retrieve, copy and re-file a document every day adds up to hundreds of hours of lost productivity over a year! A paperless office eliminates this frustrating process and allows you to find documents quickly and easily.

Hard-Copy documents aren’t as secure as you might think…

Data breaches are happening every day. If you take the proper precautions, a document management system and digital documents are some of the most secure files in your office. All files in your new DMS will be encrypted, and you can select who has access to every document, eliminating the need to protect your files with locked doors and filing cabinets.

Let Us Help You Go Paperless!

If you can answer all the questions above with solutions for your business with confidence, you’re ready to go paperless! If you have questions or want more information, give us a call at (440) 385-5724 or fill out the form to the left. Consider this- just one hard drive holds millions of pages of documents- which equates to hundreds of four-drawer file cabinets. Let Cincinnati Scanning & Imaging help your business make the transition today! The cost of document scanning is minimal to the time and space you’ll save your business year over year.

Ready to Make the Change to a Paperless Office? Cleveland Scanning & Imaging Can Help!

Let a professional, secure, Cleveland-based company take the hassle out of going paperless. We can index, scan, and do all required post-production work quickly and efficiently to get your paperless office up and running as fast as possible. We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.

If you’re interested in converting your documents and records to digital format, let our experts in Cleveland know! Fill out the form to the left, or give us a call at (440) 385-5724.

This website is property of DataGuard USA, LLC dba Record Nations and is subject to the terms of service provided by Record Nations. Record Nations provides document management services nationwide through a network of local service providers.