Assistant Secretary Database

Product Information

Welcome to the Assistant Secretary Database program (AS). The AS
is a computer program for the lodge secretary, treasure, and other members
(District Deputies, etc.) to keep track of membership, visitors, widows,
multiple lodges, financials, dues, inventory, send letters, lodge minutes, events, and much more. You can implement the
AS to replace or augment your current paper-based membership tracking.

We include a help manual, along with
help videos so you will never feel lost. If you do happen to head North,
we offer top-quality free support.

A detailed description of the features in the Assistant Secretary
listed below

Accounting:

Keep track of all money flowing into and out of the lodge.
We have a very handy dues feature that allows you to assign dues to
large groups in a matter of minutes. In addition, at the end
of the year, the program will automatically calculate arrears and
assign dues for the coming year. You can add bank accounts or
"cash" accounts.

Letters and Lodge Minutes:

The Letters feature allows you to create letters for members,
visitors, widows, and non members.
This might be one member or all members in a group or an entire
lodge. You can create dues letters (will automatically show
the arrears, current dues, and balance) and other important letters.
You can export the letters to PDF or Microsoft Word. You can
also save letters as boilers so you can use them in the future.

You can also use the letters feature to create boilers for your
minutes.

Reports:

Standard Reports: We created several reports that you can
run very quickly. Our standard reports allow you to report on all
items in the database. In addition, it provides several
features, including: birthday lists, label printing, profit and loss
for the lodge, dues amounts, etc.

Report Designer: Our report designer is a great tool for you to
build reports in a short period of time. If you wanted to
quickly lists all lodge members and their email addresses, you can
do that in about two minutes (and export into Excel).

Inventory:

The inventory module allows Brothers to provide a checkout system
for the lodge (lodge library) or help keep track of items in the
lodge. In addition, it can help keep track of the cost of
items when new, and the purchase date.

Lodge Handout:

The Lodge Handout is used by the Secretary to input members into
the database. The Secretary can print the Lodge Handout and
provide to members or email (Lodge Handout is in Microsoft Excel).
If emailed, the Lodge members can return to the Secretary so the
Secretary can easily import the members into the database. It
is definitely crucial when you first start working with the database
(can save countless time since no items must be retyped).