A more logical way to handle the payroll

Using MYOB
EXO Employer Services modules Hellman was able to increase
efficiency in payroll and human resources management.

Background

Established in Germany in the 1870s, Hellmann Worldwide Logistics
now employs over 19,000 people in 157 countries.

It offers freight solutions for all types of freight travelling via
road, rail, air and sea alongside warehousing and eCommerce services.

Losing time and money

Hellman’s New Zealand operation, with 100 staff across three
locations, needed a more effective way to manage timesheets and
payroll. Payroll efficiency was being hampered by paper timesheets,
the need to manually check for errors leading to an unsatisfactory
level of speed, accuracy and flexibility.

Hellman Logistics also wanted to safe guard against the unfortunate
reality of timesheet fraud, where employees are dishonest about the
number of hours worked and ‘buddy punching’, in which a colleague
clocks in or out for an absent co-worker.

"In addition to MYOB Advanced Business, the Exo – Employer Services solution is a vital component of our operations,” says Payroll Accountant, Poko Paitai-Barnett. “It ensures everyone gets paid properly and on time, while the new Bundy Bio-Metric time clocks ensure the payroll data is honest through fingerprint scanning for clocking in and out."

Making sure payday comes on time

“It ensures everyone gets paid properly and on time, while the new
Bundy Bio-Metric time clocks ensure the payroll data is honest through
fingerprint scanning for clocking in and out.”

Implementing fingerprint scanning was an easy way to mitigate the
risk of timesheets being fudge, while reducing paperwork and double handling.

"MYOB Exo – Employer Services gives us that all-important confidence in our data, which is good for us and our employees."

The future looks bright with greater visibility

Having to manage multiple cost centres, broken down into departments
and sub-departments, the company requires quick visibility across all
cost centres.

“The data we get out of payroll is crucial for managing our cost
centres and that people are taking their leave correctly through the
year,” says Paitai-Barnett. “We can monitor department performance and
even individuals if required. It’s easy to extract the data that we
can then manipulate to produce specific reports. Management finds this
valuable to determine cost-effectiveness.”

Exo’s automated, accurate data feeds mean that less time is spent
manually checking for errors.

Paperwork has almost been eliminated. The system also offers the
flexibility to respond quickly to changing customer needs.

“Scheduling exceptions have to be done at short notice,”
Paitai-Barnett says. “You never know when it’s going to change,
depending on how busy you are. We have to bring in extra staff, put on
extra shifts, to handle busy times like the Christmas season. The Exo
system enables us to easily make scheduling changes ourselves.”