Decorating Guidelines

Direct access and visibility to fire exits must be maintained with a minimum width of 4ft (clear and unobstructed pathway). Fire exits cannot be blocked by equipment, decorations, furniture or any other obstruction. All equipment must comply with all federal, state and local safety codes.

All decorating materials must be fire-resistant.

Open flame is strictly prohibited. All candles must be placed in a sturdy base and covered by a globe taller than the flame it covers.

Tape, thumb tacks, pins, screws and nails of any kind are prohibited on painted walls, partitions, curtains, windows and doors. *Tape that does not affect painted surfaces can be purchased at stores selling office supplies. Such product must be approved by the Civic Center Staff and must be removed after the event.

Client is responsible for removing all decorations upon vacating the premises. The Crystal Coast Civic Center is not responsible for loss, damage or claims made against material not removed.

The following items are considered hazardous and are strictly prohibited but not limited to:

LP Gas, Propane, Butane, Gasoline, Diesel and Kerosene

Straw, Hay, Leaves and Untreated Mulch

Fog and/or Smoke Machines

Laser Lights

Bubble Machines and any other substance-emitting machine

Confetti

Live Christmas Trees and Live Decorations

The Client is responsible for bringing their accessories to decorate, such as: extension cords (minimum size 14 gauge, UL listed with ground), zip ties, hooks and clips. Please see a Civic Center Staff member to pre-arrange your electrical requirements. Extra connecting equipment or special wiring is the responsibility of the client and must be approved by the (Crystal Coast Civic Center) director.

Large equipment displays entering the center must have prior approval. All Equipment displays must have carpet or cardboard underneath to protect the Civic Center Floors.

Carpet/cardboard cannot cover electrical cords or outlets.

Clients are responsible for the removal of all tape residue marks left on the Hall Floor. Removal and damage costs incurred by the Center from the use of inferior tape will be charged to the event.

Excessive scuff/black marks or deep scratches from shoes, service carts or other items brought into the facility may result in additional cleaning charges. Charges assessed for additional cleaning shall be the responsibility of the client.

Based on availability, Move-in/Move-out rental rates are one-half the rate shown if an additional day is required for decorating. Rental rate includes 6 hours of your choice between 7am-11:59pm.

Nothing may be hung, attached or suspended from any part of the building without prior approval. Only Civic Center personnel may hang anything from ceilings. Please contact the office to reserve this service. Scissor Lift Fee is $75.00 per hour (min. 1 hour)

The Client is responsible for removal of all decorations and personal property at the end of the scheduled event. All trash must be removed from building at the end of the scheduled event. The Civic Center Director and staff reserve the right to remove any and all decorations not compliant with these guidelines.

Only real flower petals may be tossed on patio during wedding Ceremony. No silk (or other synthetic materials) flower petals may be used.