2.Determine and communicate any changes in editing requirements to reporting facilities and their software vendors.

a.Review updates to the NAACCR v14 edits. Note that the SEER and COC edits for required data items have been split into two separate edits compared to previous versions of the NAACCR metafile, one for the SEER required data items and one for the COC required data items.

b.Make any required changes to edit metafile(s) used to process records in the central registry database and incoming records sent by reporting entities.

3.Determine the schedule for the upgrade to v0205, and communicate with reporting entities when the registry will be ready to accept cases in v02.05 and when the registry will no longer accept cases in v02.04.

5.Reference Appendix 1, Version Numbers for information about CS Version numbers and their application in the conversion process.

6.Review Appendix 2, Specifications for Conversion and Identifying Cases for Review, and Appendix 3. Review Instructions for Cases Identified for Review and Recoding by the Conversion Program, to determine which review types apply to the registry database.

Important Note

Item 3 in the review instructions identifies cases for which stage components and/or stage group was derived in v02.04, but for which the CS v02.05 algorithm will no longer derive stage components and/or stage group. If the registry is only required to report Summary Stage, the registry may decide to skip reviews involving blank AJCC 6 or AJCC 7 stage after derivation. Refer to the list of review types in Appendix 2 and review instruction​s in Appendix 3 for information about affected stage groups.​

7.Develop the conversion methodology appropriate for the registry database structure and updating procedures.

a.If the Northcon program is used, consult program documentation to determine how to tailor review output to registry needs.

b.If the Northcon program is not used, consult with registry software vendor or registry IT staff to determine how to tailor review output to registry needs.

8.Test the accuracy of the conversion process using test components provided within the CSv0205 software package; test the performance of the v02.05 DLL to ensure that it is implemented correctly.

9.Convert existing cases within the central registry database using the Northcon Conversion Program or in-house program based on Conversion Specifications in Appendix 2.

10.Convert the registry database, run the CS algorithm, and produce the list of cases for review.

c.Review the Release Notes, with descriptions of all the changes to the coding instructions and schemas in v0205.

d.Check the Support for Known Issues postings for information about CS data issues which may not have been addressed in the v0205 release and any coding recommendations based on those issues.

19.Review the CS documentation to determine if changes in this release have implications for any long-term data analyses which the registry might undertake.

a.The Release Notes identify changes in coding instructions in effect with v02.05. The registry might consider annotating these changes for published trend data, or consider recoding data for cases involved in special studies.

​b.New edits in the NAACCR v14 Edits Metafile contain a version check for v02.05. Some of the edits may apply to earlier cases, or they may identify cases which could be recoded using v02.05 instructions. See Appendix 5 for further discussion of edit issues.