ADMINISTRATIVE MANAGER

Job description

ADMINISTRATIVE MANAGERResearch Cost Compliance

Occupational Summary

Lead RCC communications activities and provide project management for special projects. Responsible for reporting on topics that align with RCC key areas including monitoring, education/training, communication, and innovation. Support the RCC Leadership Team in strategic planning and goal-setting initiatives. Manage RCC administrative functions such as the budget and HR personnel functions.

Communicate updates to the research community on cost and reimbursement accounting topics and initiatives.

Collaborate with IT applications team(s) to communicate business needs and plan for requirements, specifically pertaining to websites, communication vehicles, and other RCC systems.

Research and respond to emails submitted to the department email box; may research and prepare responses to complaints directed at the department; maintain liaison with department staff and persons outside of the department to coordinate activities associated with communications.

Develop and maintain collaborative working relationships with leaders and key communication offices and staff for research administration.

Plan, execute and finalize projects (e.g. Research Administrator's Annual Symposium) involving complex work according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party administrators and consultants in order to deliver projects according to plan. In collaboration with senior management and stakeholders, define the project's objectives and scope and oversee quality control throughout the project's life cycle. Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.

Support RCC strategic planning efforts including development and preparation of strategic plans, annual goal-setting, operating reports and analyses reflecting progress, metrics, and making appropriate recommendations and conclusions.

Assist with the formulation of budgetary requirements for various programs; present program plan(s) and proposed budget(s) for approval and recommend subsequent budget changes when necessary. Work with the Director determine fiscal requirements, make projections and prepare departmental budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; ensure compliance with University policies and procedures.

As appropriate, represents the Director in meetings, conferences, and other affairs of an administrative nature.

Serve as departmental liaison with administrative and professional personnel concerning University policies and procedures, personnel administration, and budgetary preparation and control.

Manage the HR personnel functions for RCC.

With input from leadership and key stakeholders, research and write policies, procedures, project plans, reports, etc.; update policy and procedural manuals; obtain approval concerning new or revised policies and procedures. Prepare reports, including departmental monthly and annual reports, and analyses to include operational and financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions. Communicate policy updates to the research administration community.

Serve on the RCC Training Team to assist in the development and maintenance of RCC training programs. As needed, serve as RCC trainer, providing training and professional development experiences to Duke University research administration staff. As requested, audit existing programs for content and provide input into new and revised training sessions for research administration staff. Assist in the design of strategies for integrating monitoring results with training initiatives.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Requisition Number401534447

LocationDurham

Duke EntityCENTRAL ADMIN MANAGEMENT CTR

Job Code1493 ADMINISTRATIVE MANAGER

Job Family Level14

Full Time / Part TimeFULL TIME

Regular / TemporaryRegular

ShiftFirst/Day

Minimum QualificationsDuke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.Duke aspires to create a community built on collaboration, innovation,creativity, and belonging.

Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires a general business back ground generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.A master's degree in a business related field may be substituted for 2 years experience.OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Competitive Qualifications:

Consideration will also be given to applicants who have a background and/or bachelor's degree in research administration, communication, compliance, and/or project management.

Consideration will also be given to applicants who have experience in research administration, communication, compliance, and/or project management.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.