Periodic Evaluation of Temporary Faculty

The Collective Bargaining Agreement for the California Faculty Association (sec. 15), Unit 3-Faculty contains requirements for the evaluation of temporary faculty. This policy implements those requirements.

Definitions and Requirements for Evaluators

"Temporary faculty" includes faculty in Bargaining
Unit 3 who are not in probationary tenure-track appointments
or tenured. Temporary faculty include temporary librarians,
coaches, preceptors, field supervisors and others hired in Unit
3 who are not on the tenure-track.

The term "dean" in this policy shall be understood to
include appropriate administrators responsible for the supervision
of temporary faculty, whether or not they hold the title of dean,
such as the Director of Intercollegiate Athletics.

The term "Temporary Faculty Evaluation Committee" shall
be understood to include a review committee of full-time tenured
faculty (that may include faculty participating in the Faculty
Early Retirement Program who will be present during the semester
in which the evaluation is conducted), elected by the department
for the evaluation of temporary faculty. If the department elects
a committee to provide oversight of temporary faculty within the
department, the department may determine that such committee will
serve in this role if at least three of its members are full-time
tenured faculty.

Faculty conducting or deliberating on evaluation of temporary
faculty must be full-time tenured faculty (CBA 15.2). It
will be necessary, when a department chair or program coordinator
is not tenured and the policy calls for evaluation to be conducted
by the chair, for the department to designate a tenured faculty
member to serve in the capacity of department chair for the purpose
of evaluating temporary faculty. This requirement does not prohibit
untenured faculty or tenured faculty who are part-time from conducting
peer observations or providing peer input..

Temporary faculty with joint appointments in more than one
department may have one committee as long as there is representation
from all departments.

Categories of Periodic Evaluations and Reviewers

Temporary faculty with a full-time annual appointment in one department.
Evaluations shall be conducted annually. Levels of review will include:

Department Temporary Faculty Evaluation Committee (TFE). The
chair or program coordinator has the option to provide input to the TFE
for the evaluation.

Dean.

Temporary faculty with annual appointments that are less than full-time
in one department.
Evaluations shall be conducted annually in each appointing department, (or
as stated in section I.E, re joint appointments).
Levels of review will include:

Department chair or program coordinator.
Members of the department may provide input to the
chair or program coordinator for the evaluation.

Dean, at the dean's discretion
If a dean elects to evaluate any individual in this category
in a given department, then the dean shall evaluate all
persons in this category in that department.

Temporary faculty on semester appointment, or in appointments
of at least four months' duration.

Evaluation is at the discretion of the department chair, the
department, or the school dean. If a department chair, department,
or dean determine that temporary faculty will be evaluated,
an evaluation will be conducted for all temporary faculty
in appointments of the same duration.

A temporary faculty employee may request that an evaluation
be performed. If evaluation is requested by the temporary
faculty employee or deemed appropriate by the department, levels
of review will include:

Department chair or program coordinator (the department may,
provide input to the chair or program coordinator for the evaluation).

Dean

Temporary faculty holding three-year appointments
Evaluations shall be conducted at least once during the three
year contract and may be conducted more frequently upon the request
of either the employee or the President.

The TFE Committee conducts this review for temporary
faculty with a full-time 3 year appointment.

The Department chair or program coordinator conducts this
review for temporary faculty with any other appointment. The
department may provide input to the chair or program coordinator
for the evaluation.

Dean, at the dean’s discretion.

Coaching faculty (full and part-time)
Frequency of and requirement for evaluations for coaching faculty
shall parallel the provisions in A through D above. Evaluation will
be conducted by the appropriate administrator , with opportunity
provided for peer input. Section II(F) will not apply to coaching
faculty.

Departments lacking chairs and/or Temporary Faculty Evaluation Committees
In departments lacking chairs and/or Temporary Faculty Evaluation
Committees, the evaluation of part-time temporary faculty will be
conducted by the dean or appropriate administrator, with opportunity
provided for peer input. Evaluation of temporary faculty with full-time
appointments in such departments will require the designation of
a review committee of full-time tenured faculty, as described in
Section I(E), familiar with the nature of the temporary faculty member's work.

The Personnel Action File (PAF). (See also CBA 15.8, 15.9).

Evaluation Materials To Be Included:

Summaries of student evaluations.
Courses included in the evaluation (applied to all temporary faculty evaluated
in the Department):

All courses taught by the temporary faculty since the last review, or

Two courses for each year since the last evaluation.
If it is not departmental practice to require student evaluations
for all courses taught by temporary faculty, the classes to be evaluated
shall be jointly determined in consultation between the temporary faculty
member and the department chair or the program coordinator. If
the parties cannot agree on which classes to include, then each chooses
50%. The courses shall be representative of the temporary faculty
member's teaching responsibilities. Summaries of student evaluations
will be given to the temporary faculty member for comment
before being included in the evaluation portion of the PAF.

Peer observations, if requested by the temporary faculty
member, the department chair, or the Temporary Faculty Evaluation
Committee. Such observations must be received by the temporary
faculty member at least one week prior to the deadline for inclusion
of materials to be used for evaluation.

Assemply Of The Personnel Action File:

The department chair or designee shall be responsible for assembling
materials on which the evaluation shall be based. In units without
a chair, the dean shall be responsible, or the dean may designate
an individual to be responsible. In the latter case, the dean shall
notify the temporary faculty member(s) to be evaluated of the name
of the responsible individual not later than two weeks before the
deadline for assembly of materials.

The temporary faculty member may submit materials to be included by
the deadline for the assembly of materials, to the chair, dean, or responsible
individual.

Within two (2) working days, the party responsible
for assembling the materials on which the evaluation shall be based
will forward to the temporary faculty member a copy of any
materials not provided by the temporary faculty member.

4. All communications shall be identified by name.

Criteria for Evaluation

A temporary member shall be evaluated on the activities
that comprise and support his/her university assignment. Where
the assignment includes teaching, primary emphasis will be placed
on teaching effectiveness.

In evaluating teaching effectiveness, the evaluator or evaluating
body shall review and evaluate all pertinent evidence available
in the materials assembled for evaluation, to show that the
candidate:

Displays enthusiasm for teaching his/her subject.

Presents material with clarity.

Uses teaching strategies appropriate to the students and course
content.

Engages in professional development to enhance his/her teaching
effectiveness.

Acknowledgment of additional contributions to the University
or community made by the temporary faculty member during
the evaluation period may be included in the evaluation,
but are not required.

Schedule for Periodic Evaluation

The schedule for temporary faculty on an academic-year or annual
appointment is included in this policy in Section VII. In
years where temporary faculty with 3-year appointments are evaluated,
their review will follow the schedule for annual appointments.

If a department, department chair, dean or other appropriate
administrator determines that temporary faculty in appointments
of one semester or an equivalent period will be evaluated, the
department, department chair, dean or other appropriate administrator
is responsible for the development and announcement of the department's
schedule. The temporary faculty in the department must be notified
of this schedule at least ten working days before the first deadline
in the schedule. With the exception of the deadline for submission
of the completed evaluation to the Faculty Affairs Office for inclusion
in the Personnel Action File, all deadlines for evaluation of temporary faculty
on appointments of one semester or an equivalent period shall fall
within the period of appointment of the temporary faculty
member. Completed evaluations must be submitted to the Faculty
Affairs Office within 15 days of the completion of the temporary faculty
member's appointment or of the semester in which the evaluation
occurred. At each level of review, at least ten days must
be provided to temporary faculty being evaluated for review
and rebuttal of evaluations before the evaluation is forwarded
to the next level of review or to the Personnel Action File.

Periodic Evaluation Procedures

At each level of evaluation, a copy of the evaluator's or evaluating
body's report must be provided to the temporary faculty
member by the deadline established in Section VII, below.

A temporary faculty member may provide a rebuttal to an
evaluation within ten days of receiving the recommendation.
This rebuttal shall become part of the file of materials to be
evaluated at subsequent levels of review. If the rebuttal is submitted
for any level of review other than the first, the temporary faculty
member shall provide a copy of his/her rebuttal to all previous
levels of review.

When the periodic evaluation is completed, the following
materials shall be forwarded to the Faculty Affairs Office for
filing in the Personnel Action File:

summaries of student evaluations of teaching effectiveness,

peer observations,

evaluations by all levels of review,

rebuttal statement(s) by the faculty member (if any),

a list of any other materials used in the evaluation of the
faculty member,

evaluations for temporary faculty without instructional
assignments may include no more than four pages of other material
used in the evaluation process which demonstrate the temporary faculty
member's performance in his/her assignment.

The individual providing the last level of review shall forward
the evaluation as defined above (in VI.C.) to the Faculty Affairs
Office and shall notify the temporary faculty member of his/her
action, providing the temporary faculty member a copy of the
materials to be included in the Personnel Action File. This
section shall not preclude the forwarding of materials not listed
above for inclusion in the Working Personnel Action File by
the temporary faculty member, the chair, the dean or appropriate
administrator, or other university administrators, as long as
these materials were introduced during the evaluation process
and are known to the temporary faculty member.

Deadlines for the Periodic Evaluation of Temporary Faculty on
Annual Appointments
Departments which appoint temporary faculty on annual appointments which begin
after October 15 or end before May 10 shall establish deadlines for evaluation
which meet the requirements of the bargaining agreement.
If any deadline listed below falls on a Saturday, Sunday, or academic holiday,
the deadline shall be moved to the first working day following the date shown
below. Where Spring break or other academic breaks of more than one day occur,
deadlines following the break may be appropriately adjusted to provide adequate
time for review or rebuttal.

October 15

Temporary faculty who wish to request peer observation of
work make such request to the chair or, in units without chairs,
the dean

February 15

Chair or designee or, in units without chairs, dean or an individual
designated by the dean assembles materials to be used as the basis
for evaluation. Temporary faculty member submits any materials
s/he wishes included. If department TFE Committee or equivalent
committee wishes to provide input on the evaluation of part-time
temporary faculty on annual appointments, it so informs the temporary
faculty member and the chair or dean.

Two working days following the deadline for assembly
of materials

Chair, dean, or responsible individual provides copy of the materials
to be used as the basis for evaluation to the individual to be evaluated.

Ten working days following the deadline for
assembly of materials

The temporary faculty member may submit a rebuttal
statement to any statement included in the materials to be used as
the basis for evaluation.

March 10

Where the department TFE Committee or equivalent
committee is evaluating a temporary faculty member, it provides
a copy of its evaluation to the temporary faculty member,
with copy to the chair, if the unit has a chair, and the dean. When
evaluating temporary faculty on annual full-time appointments,
the committee will always provide a copy to the dean.

Ten days following the issuance of the Temporary
Faculty Evaluation Committee's evaluation

The temporary faculty member may submit a rebuttal statement
to the committee's evaluation, with copies to the chair, if the unit
has a chair, and the dean

April 5

For temporary faculty on annual appointments that
are less than full-time, the chair provides a copy of his/her
evaluation to the temporary faculty member, with copy to
the dean. For units without chairs, the dean provides a copy of
his/her evaluation to the temporary faculty member. For temporary faculty
on full-time annual appointments, the dean provides a copy
of his/her evaluation to the faculty member.

Ten days following the issuance of the chair's
or dean's evaluation

The temporary faculty member may submit a rebuttal
statement to the dean's evaluation.

May 1

For temporary faculty on annual appointments that are less than full-time, in units with chairs, if the dean chooses to provide an evaluation, s/he provides a copy of his/her evaluation to the temporary faculty member.

Ten days following the issuance of the dean's evaluation

The temporary faculty member may submit a rebuttal statement to the dean's evaluation.

May 15

Completed evaluations for temporary faculty on annual appointments are due to the Faculty Affairs Office for inclusion in the Personnel Action File. The individual who has completed the last level of review shall inform the temporary faculty member that s/he has forwarded the evaluation for filing.