to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications.

Mikel

2017-08-24

to send email on the list to find businesses that would like to offer input on the Welcome Mat.

Organised editing guidelines

There is an increased interest on OSM from corporations who have employees that edit in their daytime. This might create communication problems between paid and volunteer mappers, or even an imbalance of power. Out of this situation the question arises on how to regulate this to ensure fair play.

Microgrants update

Providing microgrants was a topic discussed extensively during the Face-to-Face board meeting in April, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date.

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview.

Any other business

Conflict of Interest and organised editing guidelines

The Board has been discussing developing a conflict of interest (COI) policy and the way to proceed with the DWG-proposed organised editing guidelines (former Directed editing policy). At least two board members appear to have a COI with the proposed organised editing guidelines, so the board has asked for advice from our pro bono lawyer. Legally, participation of board members with a COI in the discussion (not in the voting), is accepted.

For reasons of increased transparency to the membership, Peter has asked the board's email discussion about the organised editing guidelines to be disclosed to the membership (either as it is happening or afterwards). Noted that the discussion so far is nothing one should be concerned about, but he would still want it in public.

Various points during discussion

This is not our general practice.

There is no legal requirement.

Board members are here to support OSM.

People with a theoretical COI could use discussion to influence result even if they won't participate in the vote.

Having the discussion disclosed will ensure to the membership that no-one does intense lobbying.

The suggestion has nothing to do with trust.

No decision was reached.

Time: 1hr 03 min - Martijn had to sign off.

Next step: Kate to write a proposal to the board about how to move forward.

Guest comments or questions

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Organised editing guidelines and Conflict of Interest

Comment by Nakaner that Heather also has a COI in relation to the organised editing policy, as Red Cross and Missing Maps will be affected in a similar way to Mapbox and Telenav.

> Heather mentioned that we all have a conflict of interest based on some standards of who we are and how he work on this community. Added that the board had a lot of conversations about COI and that she has handled herself in an appropriate way.

Next meeting

Meetings take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.