2013–2014 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent (SC9000)

SUBJECT: 2013–2014 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent (SC9000)

The purpose of this letter is to notify local educational agencies (LEAs) that the 2013–2014 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent (SC9000) is available for completion in eGrants as of October 22, 2012. To be eligible to receive funding under Title I, Part A (neglected facilities) and/or Title I, Part D, Subpart 2 (delinquent facilities), LEAs must meet at least one of the following criteria:

Must serve student(s) who live in a residential facility for the neglected or delinquent

Must have a residential facility for the neglected or delinquent located within its boundaries

Must be an open-enrollment charter school that either operates a residential facility for the neglected or delinquent or provides educational services to students who live in such a facility

In addition, eligible LEAs must complete and submit the SC9000 in eGrants by 5:00 p.m. Central Time, December 1, 2012. LEAs that fail to meet this deadline will not be eligible for funding in school year 2013–2014 for students from this target population.

Applicable LEAs

Applicable LEAs are those that provide education or educational support services to children who live in residential facilities for the neglected or delinquent, as described in the preceding section.

No action is required of LEAs that meet any of the following criteria:

LEA serves no students who live in a residential facility for the neglected or delinquent

LEA does not have a residential facility for the neglected or delinquent located within its boundaries

LEA is an open-enrollment charter school that either does not operate a residential facility for the neglected or delinquent or does not provide educational services to students who live in such a facility

Open form description “2013–2014 SC9000 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent.”

Completing the SC9000

To complete the SC9000, the applicable LEA must contact the administrator(s) of the residential facility to collect the information required to provide the following:

Verification there is no change to pre-populated data for the following fields:

Facility Name

Facility Mailing Address

Independent School District (ISD) boundary where facility is located

Type of Facility

Neglected—A neglected facility is a public or private residential facility (i.e., one where children are under 24-hour care) operated primarily for the care of children who have been committed to, or voluntarily placed in, the facility because of abandonment, neglect, or death of parents.

Delinquent—A delinquent facility is a public or private residential facility (i.e., one where children are under 24-hour care) operated primarily for the care of children who have been adjudicated delinquent or are in need of supervision.

Legal or Administrative basis (i.e., licensed by)

Report the October 2012 Caseload Information (note exclusion below)

Enter the number of children meeting the following criteria:

Resided in the facility for at least one day during the month of October 2012

Ages 5 to 17, inclusive

Exclude from the count children under the conservatorship of the Texas Department of Family and Protective Services

Answer question #2, new this year to fulfill the US Department of Education requirement for an explanation of any increase or decrease of 25 children or more from the prior year submission.

Ensure auditable documentation has been verified that supports the neglected or delinquent residential facility’s October 2012 caseload data. This verification is required of the LEA before the LEA certifies and submits the SC9000.

Updates to the SC9000

To request a change to prepopulated SC9000 facility information, remove a facility due to closure or change in LEA service provider, or add a new residential facility, email the Division of Grants Administration at gafpc@tea.texas.gov.

Contact Information

If you have any questions, contact Annie Molina in the Division of Grants Administration at (512) 463-8525.