Discussed

General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD

It's challenging that people are not showing up to Board meetings

We need to come up with this structure and leverage best practices from other spaces

For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.

We can develop a simple template for project request that the BOD can review. Template needs to include the following details:

What is the project?

Who is responsible/will own it? Who is the Project Owner

Who wants it?

Space impact... how much space does it take up?

Initial cost?

Cost of ownership, maintenance costs?

Project timeline

Safety risks and considerations, training needs

Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team. Tanju gave them a tour of the space on Saturday and thinks it can be a win-win. The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams.

Their running rules consist of 2 adult mentors accompanying the kids.

The only challenging component is that on occasion they will be setting up a 12' x 12' test zone for testing their robot. Expecting that this can be managed

The team is assessing their options and expect to hear back from them next week

Intern for the Maker Station is now underway.

Intern is Quynh Pham, she will be here at the space on Wednesdays and Friday afternoons

Intern is working under the direction of Sean Mills and Tanju is overseeing the whole thing

We have created an #intern_projects on Slack

Shop cleanliness

This seems to be becoming an increasing challenge

Discussed various ideas for enforcing that people clean up after themselves and scheduling clean-up/build-out days

Target scheduling a clean-up/build-out day for Oct 13th

Financial Update:

No update from Chris

HVAC Cost have trended down over the past two months, but not enough. The most recent bill for Aug is $471 (7/30-8/29)

In comparison the Aug 2017 bill was $346 at the old space

New programmable/wifi thermostat was installed on July 8th. Since then our bill is down 17%

Electric Usage Summary Sept 29, 2018

Month

Days

KWh

Diff Prv Mo

%Diff Prv Mo

Sep 18

30

2,815

-329

-10%

Aug 18

32

3,144

-261

-8%

Jul 18

30

3,405

385

13%

Jun 18

32

3,020

1,560

107%

May 18

30

1,460

106

8%

Apr 18

29

1,354

-22

-2%

Mar 18

29

1,376

91

7%

Feb 18

31

1,285

Jan 18

14

390

Membership Update:

Since July, we lost a few members and gained a couple for a net gain of 2