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Time Management

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9. #2: Have a Schedule (Week, Day) Make it realistic
Learn how long things take
Avoid fragmented time
Back appointments up to one another
Schedule big blocks of "thinking time”
Schedule "synergistic" tasks together
Know when something is good enough
Keep track of deadlines
Know if demand driven (crisis mode, just-in-time engineering) works for you
Put your life in there somewhere
Family
Professional development
Exercise

10. #3: Prioritize (from Goals/Schedule) Make a to-do list with deadlines and prioritize from it
Must do, should do, not that important
Block of time required to complete
Every morning write down the five most important things to accomplish that day. Whatever else you do, get those five things done.

11. #4: Stay Focused Know when you work most efficiently – don't squander that time, don’t get distracted
When "on a roll", keep the momentum going even at the expense of other things
Conversely, when a task seems like a grind, push a little, but then switch to something more productive

12. #5: Find a Place to Hide You need a place where you can work undisturbed and it may not be your office
Home office, cubby hole in the library
In real crisis mode and in hiding place intentionally ignore everything else (including email)
Office door open or closed?

13. #6: Learn to Say “No” Be selective! Evaluate each request in terms of your goals and your schedule
What you decide to do, do really well
Be clear up front about the scope of the job and the level of commitment you can bring
Use the opportunity as a chance to let go of something else
Work with people who are good at getting things done, it does rub off Do what I say not what I do. Saying “no” is a skill I have never really masteredDo what I say not what I do. Saying “no” is a skill I have never really mastered

14. #7: Be Organized Disorganization wastes time – but its not genetic!
Find your worst time sinks and fix them (looking for your keys? cell phone? car?)
Have a spot (or stack) in your office for each major “item” on your schedule and file promptly

15. #8: Delegate You don’t have to do everything yourself (in your professional life or in your personal life)
Students
Staff
Colleagues (but don’t be a user)
Partner/Kids

16. #9: Trade Time for Money Hire someone to do the things you don’t like to do (and don’t have to personally do)
Another form of delegating
Value your time, avoid letting yourself be exploited
Up to $x an hour buy time, over $x an hour sell time

17. #10: Beware of email Email can be a huge time sink
Turn off the audio notification
Restrict your reading to certain (less productive?) times of the day
Be organized in email – keep folders
Respond immediately, if possible, and file – don’t keep rereading the same email
Don’t conduct confrontational discussions over email if possible. If not, craft email and let it age 24 hours before sending it out.

18. Making it Work with Family Accept that parenting takes time
Figure out which things can "give" - no need for perfection!
Focus on the important things
Get great daycare
Share responsibility around the house
Foster partner’s and kids' independence in daily tasks
Maintain a sense of humor
Remember your time becomes yours again as your kids get older – balance is regained!

19. Wrap Up It’s not simply a matter of hanging in there until you have tenure …
Time management is a skill that you’ll need to cultivate throughout your entire career
Try to maintain some balance and to love your job

21. Schwarzkopf’s Principles Have clear goals that you can articulate clearly
Have an agenda
Every morning write down the five most important things to accomplish that day. Whatever else you do, get those five things done. Insist that people who report to you operate the same way.
Let people know where they stand
The grades you give people must reflect reality
What’s broken, fix now. Don’t put it off.
Problems that aren’t dealt with lead to other problems. Besides, something else will break and need fixing tomorrow.
When in charge, take command
Don’t put off decisions indefinitely; may have to make decisions without adequate information. Decide, monitor results, change course if necessary.
Set high standards – expect a lot (from yourself and others)
Lay the concept out, but let your people execute it
Have the right people in place and allow them to own their work
People come to work to succeed. Remember that.
Never lie, ever