PDF Readers Sprint Guide

Equipment

Required

Web-enabled computers, one per attendee, for finding adverts online

GNU/Linux compatible printer (capable of printing envelopes) check whether
you need letters to include the envelope as the first page of the .odt document,
or whether you need the letters and envelopes to be separate documents from the
letter, for easier printing

Sufficient ink to print a letter and envelope for each 'bug'

Printer paper

Envelopes

Access to whatever email account or mailing list that reported bugs are sent
to

Working script for processing email reports generated by web form (available
in FSFE's web SVN)

Desirable

A small prize for the person who finds the most adverts (eg. box of
chocolates)

FSFE leaflets and booth materials for promoting FSFE to attendees

Assistance transporting materials to the event venue

A list or directory of websites of local councils in your country / area for
attendees to work through (this makes hunting faster)

Speakers for background music

Playlist of Creative Commons music

Activities

Assemble a group of Free Software activists and:

Find adverts for proprietary PDF readers on government websites in your
country/area

Send letters to the institutions responsible asking them to remove or
replace the adverts

A model letter can be found on the PDF Readers campaign page, and another in
web SVN (see above). You can modify the letter for easier printing, or to make it more
relevant to your country/area.

Don't forget to microblog about what you're doing, and use the #pdfreaders tag
when you do so. You may also want to use tags like #openstandards or #opengov.

Optional

Publish a press release in the run up to the event (ask your country
coordinator about access to your national/regional FSFE press contacts list)

Organise an interview with local radio or podcast in the run up to the event

Send a copy of petition signatures from people in your country/area in
addition to the letter regarding the specific bug to each institution (more costly
in terms of paper and postage)

Email the institutions a copy of the printed letter and optional list of
signatures

Send follow up letters to institutions that have been contacted in the past
and failed to comply

Note on scripts

A PHP script is available in the web SVN which generates .odt files directly from the XML
bug reports which are generated by the web form on the PDF Readers campaign page. See readme
file located with the script for additional instructions. This script is designed to be easy
to set up and use (send feedback to web@fsfeurope.org mailing list).