Professional report writing needs a different set of skills. So, ask yourself this — can you make the leap from a single document to a lengthy report? Do you know all the Microsoft Word features that will help manage this large scale document project? Can you collaborate on the work with other team members?

To decide on the terms of reference for your report, read your instructions and any other information you`ve been given about the report, and think about the purpose of the report:~ What is it about?~ What exactly is needed?~ Why is it needed?~ When do I need to do it?~ Who is it for, or who is it aimed at?This will help you draft your Terms of reference.

A professional report can be a solitary job or you can take the help of a team to prepare the first draft. You can add text signature for a personal touch to the report. But a simple text signature does not need any authentication. A digital signature is the better way to protect your document from unauthorized access.

The visual draw of your professional report comes together with the “beautification” you apply to the content. Formatting is also an essential step for a document that flows well. So, you must focus a lot of energy on picking the right font, paragraph space, and the colors.

Before you begin the report, you must first know why you are writing it in the first place. Reports are of many kinds but they are either meant to inform or persuade. It can be meant for describing a technical process, sharing background information, or demonstrate progress on a project. Ask yourself – What and Why. This will help you distill the purpose to the one main point and stick to it instead of rambling on with unnecessary details.