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Community Center at Soper Field

Event Contract

The Seaside Community Center requires a 30 day advance notice and all fees must be paid 30 days prior to your event along with all required paperwork being submitted. This would include a copy of your security contract, if applicable, and liability insurance certificate. The department Activities Guide lists all current room rental pricing.

Reservations

In order to reserve the Seaside Community Center, you must come to the Oldemeyer Center at 986 Hilby Avenue and complete a permit to use form. Once you complete the form and pay your fees, you will be issued a permit and your date will be reserved.

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ALCOHOL

If alcohol is found on the premises (including the parking lot, kitchen, etc.) and your contract prohibits the consumption
of alcohol, the City of Seaside has the right to cancel your event and your deposits and fees will NOT be refunded. No
alcohol can be served to minors or at any youth-related events at the Oldemeyer Center or Seaside Community Center
and can result in immediate closure of the event and loss of deposit. ALL alcohol is prohibited at ALL youth oriented
events.

LIABILITY INSURANCE

A $1,000,000 ($2,000,000 aggregate) liability insurance policy is required. You can either purchase it through the City of
Seaside, or from another insurance company and provide us a copy of the policy naming the City of Seaside named as
co-insured.

SECURITY GUARDS

Use of our facilities requires you to provide licensed and bonded security guards. You must hire one guard per 50 guests.
A copy of the contract must be provided to staff 30 days prior to your event. Renters exceeding their stated attendance
risk losing their deposit.

SEASIDE COMMUNITY CENTER CANCELLATION POLICY

In case of cancellation, the Oldemeyer Center Front Office should be notified as soon as possible. Refund requests made
45 days in advance will receive a full refund less a $7 surcharge. Refund requests made 30-45 days in advance will
receive a full refund less the non-refundable portion of the security deposit. Refund requests made less than 30 days in
advance will receive a full refund less the entire security deposit.