Types of information systems

The term information system today often conceals both a comprehensive solution for managing the entire company and specialized and narrowly focused systems.

Economic or management system?

An economic system is a tool for performing legislative obligations. Its purpose is to use the available data to figure out how a company is getting along in a given period. By contrast, a management system is first and foremost used for managing the company. It can also do accounting, but mostly managing and planning, forecasting, controlling and evaluating company processes, not only in economic administration, but also in production, purchasing, sales, warehouses, and marketing and business.

A box or implemented solution?

Box systems are simple and cheap solutions that are immediately functional after installation. They have, however, one catch - you have to adapt your business processes to the way the box system was designed. By contrast, implemented systems respect the specificities and competitive advantages hidden in the corporate processes of the company and are easily expandable. They are, however, more expensive solutions and their implementation can take up to several months.

An information system will not put your company in order, but knows how to keep it in order.

If you want to take data out of the system, it must be put into the system honestly.

Installing an information system does not automatically mean less work. It can even add to someone’s workload.

The system is supposed to cover all company paperwork to ensure everything remains consistent.

Is it necessary to deploy the system all at once throughout the entire company and in its entirety or can the implementation take place in parts and be further expanded?

Both ways are possible. But if you would like to make the most of the potential of your new ERP system, it is ideal to deploy a comprehensive solution across the entire company and all corporate processes. Only then is it possible to get accurate material for important decisions. You can also choose basically any breadth of the solution, but you should always reckon with the maximum variation in the project in order to ensure the system is ready for potential extensions. The important thing is to remember that achieving a successful implementation means having motivated people.

Key questions

How do I know if I need a management system or if I just need an economic system?

In general, it can be said that you must have an economic system, while you must want to have a management system. If you want to have your business firmly by the reins and a vision of where your company should be in a few years, then you must have an ERP management system on site to help you reduce your dependency on individuals. A correctly installed ERP forces your company to ensure the standardization of your processes and compliance with rules and procedures. No company can therefore achieve a certain degree of maturity without such a system.

We have chaos in the company. Will the introduction of an information system bring order and resolve everything?

Yes and no. It all depends on how you proceed in selecting and deploying the system. If you assume that you are buying software that will solve everything by itself, you will be unpleasantly surprised by the result. However, if you choose to deploy a solution and involve the entire management in the pre-implementation analysis of your processes, it is very likely that you will get the desired effect. Assuming that you choose a reliable partner for the implementation.

Will a box solution suffice for us? Or should I go with the implementation solution?

In theory, you could say that if your processes have yet to be set up, a box solution is a good and inexpensive springboard. With respect to actual practice, however, it is worth saying that box systems are designed exclusively for small businesses, because the larger a company is, the more difficult it is for them to adjust to their preconfigured processes to box systems. Additional adjustments to the box solution are very expensive or even impossible.

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