In accordance with Florida Statute 119.071(5)(a)(2), Florida International University (FIU) notifies individuals before
collecting their social security number (SSN) and identifies the purpose for such collection. The table below lists the FIU
divisions, departments, or units that collect, use, or release SSNs; identifies the purpose for such collection, use or
release; the statutory authority for such collection, use or release; and whether the collection, use or release is required
by law, authorized by law, or imperative for the performance of their duties.
IMPORTANT NOTICE:
Any other FIU divisions, departments, or units that require the collection, use, or release of SSNs must first prepare the
notice that they intend to provide to individuals regarding their need for the collection of the SSN and submit such
notification for approval to the FIU Office of the General Counsel before any collection, use, or release of SSNs takes
place.
DIVISION, PURPOSE STATUTORY AUTHORITY REQUIRED,
DEPARTMENT, AUTHORIZED,
OR UNIT OR IMPERATIVE
College of Verify internship placements; fingerprint clearance Fla. Stat. Sec. 119.071(5) Imperative
Education with state school districts.
College of Law Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative;
20 U.S.C. 1091 Required
College of Nursing Same as Enrollment Services. Fla. Stat. Sec. 119.071(5) Imperative
and Health
Sciences
Division of Human Processing payroll and other Human Resources Fla. Stat. Sec. 119.071(5); Imperative;
Resources functions, including benefits, enrollment, and 8 U.S.C. 1324; Required
processing; use in proper identification and 26 U.S.C. 6109
background screening of employees, vendors, and
volunteers; completing and processing the Federal
I-9; completing and processing Federal W4, W2,
1099; completing and processing Federal Social
Security taxes; processing and distributing Federal
W2; completing and processing quarterly
Unemployment Reports; completing and
processing Florida Retirement Contribution
reports; Workers Compensation Claims;
completing and processing 403b and 457b
contribution reports; completing and processing
group health, life, disability, and dental coverage
enrollment; completing and processing various
supplemental insurance and insurance deduction
reports.
Division of To fulfill sponsor requirements as required by Fla. Stat. Sec. 119.071(5); Required
Research sponsors of research projects. 26 U.S.C. 6109
Enrollment Services Processing admission applications for purposes of Fla. Stat. Sec. 119.071(5); Imperative;
identification and verification of student records; 20 U.S.C. 1091 Required
administering federal and state programs/loans,
including verification of eligibility; complying with
IRS Reporting Requirements pertaining to the
Hope Scholarship Credit and the Lifetime Learning
Credit; preparing Student Enrollment Reports to
be submitted to the National Student Loan Data
System; providing official student transcripts to
authorized third parties (i.e., educational
institutions and employers upon receipt of
required releases) for student identification
purposes; enrollment verification and eligibility for
health insurance coverage, auto insurance
coverage, and benefits, as requested by students;
submitting reports to the Florida Board of
Governors; requirements for licensure and
internships such as criminal background checks.
Financial Aid Office Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative;
20 U.S.C. 1091 Required
FIU Healthcare Verification of an individual to ensure that reports Fla. Stat. Sec. 119.071(5); Imperative;
Network about the individual and communications to the 26 U.S.C. 6109 Required
individual as well as medical record content are
verifiably linked to the correct individual for
maintenance and retrieval of information; to
perform its duties and responsibilities relating to
financial records, billing and collections and
administration of health benefits.
Graduate School Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative;
Admissions 20 U.S.C. 1091 Required
Intercollegiate Insurance billing and collection activities for health Fla. Stat. Sec. 119.071(5) Imperative
Athletics services provided.
Office of the Requests by federal or state oversight agencies as Fla. Stat. Sec. 119.071(5) Required
General Counsel/ required or mandated by them.
University
Compliance Office
PantherCARD Identity Management for individuals who are Fla. Stat. Sec. 119.071(5) Imperative
neither students nor directly affiliated with FIU,
but who are eligible to apply for a PantherCARD
under applicable procedure.
Planning and Responding to requests by Federal or State Fla. Stat. Sec. 119.071(5) Imperative;
Institutional oversight agencies such as the U.S. and State of Authorized
Research Florida Department of Education and State of
Florida Board of Governors.
Robert Stempel Same as Enrollment Services Fla. Stat. Sec. 119.071(5), Imperative;
College of Public Sec. 456.013 (1)(a), & Required
Health and Social Sec. 456.013 (12)
Work
University Health Patient identity verification; requesting patient Fla. Stat. Sec. 119.071(5) Imperative
Services records from other medical facilities.
University Police Background screening; identity management; law Fla. Stat. Sec. 119.071(5) Imperative;
Department enforcement. Required
Wertheim College Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative;
of Medicine 20 U.S.C. 1091 Required
Wertheim College Requests by federal or state oversight agencies for Fla. Stat. Sec. 119.071(5), Imperative;
of Medicine Self American Health Care Association and Department Sec. 395.0197, & Authorized
Insurance Program of Health reporting; vendor & claimant payments; Sec. 458.351
National Practitioner Databank & Medicare
secondary payer reporting.