Common interest allocations

Common interest allocations allow you to easily apply association expenses to owners for reimbursement. Common uses include non-metered utilities reimbursement, RUBS, and special assessments.

For example: The Windy Woods association has a $10,000 special assessment due to hurricane cleanup. Each unit in the association has a variable interest in the association, ranging from 5% to 15%, depending on the size of the unit.

This feature, used in conjunction with Enter Bulk Charges, makes it easy to split up the assessment properly.

Add a common interest allocationShowHide

Navigate to Associations >Associations.

Click the name of the association you want to add the common allocation to.

From the association summary page, select the Units tab.

Click Common Interest Allocations, then Add new allocation.

Complete the form.

In the Allocation name field, enter a new name for the allocation.

In the Description field, enter a short description for the allocation.

Enter new allocation percentages, or choose one of Buildium's two options for automatic allocation.

Auto- allocate by size: Click the link to allocate the expense proportional to the size of the unit.

Auto-allocate evenly: Click the link to allocate equal percentages to each unit.

Once you've completed the form, click Create allocation.

If your allocation does not total 100 percent, a confirmation pop-up window appears, alerting you to the fact and requesting confirmation to proceed with the allocation.

To enter another allocation for the association or property, click the Add a new allocation.

Edit a common interest allocationShowHide

Navigate to Associations >Associations page.

Click the name of the association whose common allocation you want to edit.

From the association summary page, click the Units tab.

Click Common Interest Allocations.

In the Common Allocation Details window, select the allocation you want to edit from the Allocation name drop-down box.

Click the Edit link to the right of the field. All the allocation details are now editable. More details.

In the Allocation name field, enter a new name for the allocation.

In the Description field, enter a short description for the allocation.

Enter new allocation percentages, or choose one of Buildium's two options for automatic allocation.

Auto- allocate by size: Click the link to allocate the expense proportional to the size of the unit.

Auto-allocate evenly: Click the link to allocate equal percentages to each unit.

Click Save.

Delete a common interest allocationShowHide

Navigate to Associations >Associations.

Click the name of the association whose common interest allocation you want to delete.

Navigate to Units >Common Interest Allocations.

In the Common Allocation Details window, select the allocation you want to delete from the Allocation name drop-down box.

Click the Delete link to the right of the field.

A confirmation pop-up window prompts you to confirm the deletion. Click OK to delete the allocation.