We add an
"EAC Member (dormant)" status similar to the Committer
Emeritus status. Dormant members do not take part in active discussions, but
retain their right to take part (because they represent a Strategic Member
Company or a PMC, or have been appointed but don't currently have time).
Dormant members get separately listed on the councils
page.

Members
enter the dormant status after 3 months of inactivity
(counting mailing list submissions, and meeting attendance), or at their
personal request (such as a person taking a sabbatical, for instance). We
might want to discuss whether dormant members can actually still mentor any
project or not.

Appointed members
get removed after 1 year in the dormant status (members
representing a strategic member, or PMC can not be
removed).

In order to track
meeting attendance, I have edited the Aug
14 meeting notes, adding a "No Answer" section which lists those people who
have not yet said whether they were at the meeting or not. Attendee and
non-attendee lists are now sorted alphabetically for easier maintenance. Note
that for future meetings, just clicking the "Yes" or "No" link of the Google
Calendar Invitation will be sufficient to express attendance or
non-attendance.

For this time,
I'd like to
ask those on the following list, who are still interested in the Council, to edit
the Wiki page, or let me know by private mail whether they were
actually at the meeting or not: Chris Aniszczyk, Wayne Beaton, Adrian Colyer, Naci
Dai, Timothy Deboer, John Duimovich, John Graham, Kevin Haaland, Thomas
Hallgren, Jochen Krause, Wenfeng Li, Mike Milinkovich, Philippe Mulet, Georg
Schmidt, Mark Vandenbrink, David Williams, Andrew Young.

In order to make the
proposed process (at least a little bit) automated, I'm wondering whether
Bjorn's Project Dash / Committer Activity Meter could be beefed up to count EAC
Mailing List submissions, and get the meeting attendance list fed in manually
somehow?

In general, when a
person is about to become dormant, I guess I'd prefer trying to see whether it's
possible to motivate the person to become active again. On the other hand, we
have a lot of excellent, bright people on the projects who could be freshly
nominated into the EAC. As mentioned during the meeting, nominations can be made
by a simple E-Mail to the mailing list.