VMA Group is a successful executive search and selection consultancy which can attribute its sustained growth over the past seven years on developing specialist practices which more accurately service the needs of individual clients. Our unrivalled knowledge and commitment to professionalism, has secured our position as the leading provider of specialist corporate communications skills throughout UK and mainland Europe.

Main Purpose of Job

The successful candidate will provide support to the Practice team; managing diaries, dealing with day to day arrangements; administration of applications, advertising roles, preparing shortlist & proposals, projects and other tasks as assigned.

Duties and Responsibilities

At the request of the consultant liaise with clients to schedule candidate interviews

Booking travel requirements for the team

Compiling shortlists and formatting them

Management of Consultant’s diaries – booking in meetings with clients and candidates

Managing Advert inbox

Managing all job adverts online

Managing Project work

Media monitoring – checking websites for roles

Presentation formatting and editing and binding

Registering candidates on the database

Research work

Researching background on candidates and clients and supporting the search consultants with senior roles.

Researching venues for events and helping with all event admin and preparation – liaising with marketing department

Researching, planning and attending events to help out

Taking minutes at team meetings and typing them up and distributing

Updating slides for company meetings

Writing job adverts for new roles and uploading to job sites

Must have experience in excel, powerpoint, and word

Personal attributes

Highly organised

Ability to handle a busy workload

Use initiative

Think on your feet

Be able to prioritise workload

High attention to detail – there is no room for error

Present a professional image at all times through appearance and behaviour

Be professional, friendly and an excellent telephone manner

Have excellent organisational and interpersonal skills

Have a positive can-do attitude with a flexible and adaptable approach to all aspects of your work

This is an exciting opportunity to join a friendly, hard working team and would suit someone looking for their second or third administrative role.