Legal

PRIVACY NOTICE

This notice gives you the information you need

• to know how we process your personal data, • to know what information about you we collect/keep, • the legal rights you have, and how to complain.

We are Commonwork Trust Limited (“the Trust”), known as Bore Place. Commonwork Trust Limited is a charitable company.Our registered charity number is 1160725 and our company registration number is 09254227. The Trust is the data controller for almost all personal data processed by us.

However Commonwork Organic Farm Limited (“the Farm") is the data controller for personal data relating to the farm work experience scheme. The Farm is a limited company, and a wholly owned subsidiary of the Trust. The Farm’s company registration number is 01977080.

The Trust processes all digital personal data on behalf of the Farm. There is a written data processing agreement between the Farm and the Trust.

Your Rights• Right to be informed – We must provide “fair processing information” to all individuals. We will do this by publishing a Privacy Notice. • Right of access – An individual has the right of access to his/her personal data and supplementary information.• Right of rectification – An individual has the right to have his/her personal data rectified.• Right of erasure – An individual has the right to request that data is deleted where there is no compelling reason for its continued processing.• Right to restrict processing – An individual has the right to block or suppress the processing of personal data even if it is retained.• Right to portability – In certain circumstances, an individual has the right for personal data to be transferred to another organisation.• Right to object – In certain circumstances, an individual has the right to object to the processing of data.• There are also rights related to automated decision making.

More information about your rights can be found on the Information Commissioner’s Office website www.ico.org.uk

Contact detailsIf you have a serious concern, want to make a complaint, or enforce any of your rights you should contact our Data Protection Officer. The Trust’s Data Protection Officer is Caroline Arnold, Chief Executive Officer. Caroline.Arnold@boreplace.org

A full copy of our Data Protection Policy is available on request. You also have the right to lodge a complaint with the Information Commissioner’s Office. www.ico.org.uk

SecurityWe are committed to ensuring your Personal Data is secure. We have suitable physical, electronic, and management procedures to safeguard and secure the information we collect from you.

Sharing personal dataUnless it is a statutory requirement, or there is a statutory exclusion from data protection law (eg prevention or detection of crime) we do not share your personal data with anyone else except where stated below.

We may share your personal data with services that provide us with identity verification, transaction processing, or customer support services. We do not process your data outside of the European Union.

Marketing

Private Individuals: If you have given us express permission to do so we may use your email address to market our goods and services. If you have given us permission to do this we will record the fact you have given permission. You may withdraw your permission at any time by emailing hello@boreplace.org. We do not use telephone calls, texts, or faxes to market our goods and services to private individuals.

OtherBusinesses: We may use your email or telephone number to contact you to market our goods and services. If our marketing database contains any personal data, such as a personal name of an employee in a business email, that person has the right to ask for that personal data to be removed from our business to business marketing database. You can do this at any time by emailing hello@boreplace.org. We do not use texts or faxes for business to business marketing.

CookiesA cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps to analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customers’ needs. We only use this information for statistical analysis purposes and when data is removed from the system. Overall, cookies help us to provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may, however, prevent you from taking full advantage of the website.

Links to other websitesOur website may contain links to other websites. However once you have used these links, you will have left our website. We do not have any control over that other website so we cannot be responsible for the protection or privacy of any information you provide to that website.

We do not record the names of people who are part of a group visit booked by an organisation, unless those people stay overnight. If this is the case we record the names all guests who stay overnight because we are required to do so by the Fire Service. We retain this information for one year.

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Bore Place is home to the Commonwork Trust and Commonwork Organic Farms Ltd