This page contains current policy. This page should not be changed without approval from the Secretary.

History

Proposed on mailing list 2012-04-10.

Supposedly passed, but this is not documented anywhere I can find.

Proposal

i3 Detroit Camera Policy:

All cameras that operate unattended in the space may be used, subject
to the following restrictions, to record the activities about the
space for the limited purpose of protecting the membership by allowing
the investigation of actual or suspected wrongdoing.

Applicability: These rules apply to all video cameras placed about the
space for any period of time.

Locations: Video cameras may only be used in areas approved by a
majority vote of the General Membership. Any such video camera must be
placed in a conspicuous manner.

Offline Recording & Access: Video cameras may only send video to the
approved, limited-access Recording Station. Both the video cameras and
the Recording Station must remain isolated from any network so that
neither the live or recorded video may be accessed by anyone without
physical access. This rule specifically forbids the unattended use of
internet-connected cameras.

Limited-Access Policy: To protect member privacy, recorded video may
only be reviewed for the purpose of investigating actual or suspected
wrongdoing or accidents. To prevent abuse of this rule, only a limited
group of individuals may authorize access to recorded video. These
individuals are either members of (1) Group A, two individuals chosen
by the Board; or (2) Group B, two individuals chosen by the General
Membership and not already chosen by the Board. Before any recorded
video is reviewed, at least one member from both Group A and Group B
must authorize the review and be present during the entire review
process.

Data Retention: The video may not be retained for longer than a period
of one year, unless the applicable footage is, or is anticipated to
be, under active investigation or other legal process.

These policies may not be amended or altered without notifying the
membership

Physical Security: To prevent unauthorized access to the recorded
video, physical access to the Recording Station is restricted to the
members of Group A and Group B as further described below. The
Recording Station must be physically secured with two locks that
prevent access to the recorded video. The first lock’s keys may only
be possessed by members of Group A and second lock’s keys may only be
possessed by members of Group B. Both a member from Group A and Group
B must be present from the time the Recording Station is accessed and
stay until it is re-secured.

Audit Requirements: Members have the right to know how the Recording
Station and its recorded video are being accessed. Tamper-evident,
numbered seals must be conspicuously placed on the Recording Station
in such a way that the seal is broken whenever the Recording Station
is accessed. Anyone accessing the Recording Station must (1) Replace
the tamper-evident tag with a new one; (2) Notify the General
Membership through the general electronic mailing list. The
notification to the General Membership must contain the following
information: The tamper-evident seal number, access date and time,
individuals accessing the video (including members from Group A and
Group B), date and time of the video being reviewed, and the purpose
for reviewing the video.