7+ Promotion Offer Letter Templates

The expectation of getting a promotion is a thought that crosses every employee’s mind every so often. Getting recognized for all the hard work that an employee has been investing in the company is a goal that most are aiming for. If your organization is about to acknowledge the people behind its success, you are going to need to send them a promotion offer letter to inform them of this exciting professional move.

We have scoured the Internet for the best Letter Templates in the case of a job promotion. All our templates are guaranteed to be formally worded, editable, easy to print, and absolutely free.

Internal Promotion Offer Letter

Sample Promotion Offer Letter Template

Why It Is Essential to Create a Formal Promotion Letter

Formal letters of this circumstance are important because it serves as the formal method communication between two parties. In the case of verbal offers and agreements, a lot of risk is involved in misinformation between the company (through human resources) and the employee. A tangible document significantly lessens the chances of that from happening and all the while creates a better relationship between the the employee and organization in the end because this effective communication tool was utilized.

A formal promotion offer letter is also essential because this can be used as a reference material for future agreements between the company and an employee. A company may use this document in reviewing past promotional offers and procedures and may base these findings to improve future offers and processes.

In some cases, a promotion letter is a vital piece of evidence in legal situations. Human resource departments may be faced with objections by the promoted employee or by individuals who challenge their prior agreements. The promotion letter may be used to counteract these criticisms and sustain questioned reputations.

For other types of formal letter templates, please visit our Appointment Letter Template page or other business letter template pages on our website to assist you in any formal correspondence that you or your business may have.

Promotion Offer Acceptance Letter Template

Promotion Offer Rejection Letter

Tips in Making a Formal Promotion Letter

Although our promotion letter templates are completely and formally worded, there may be instances that you want to edit some of our terms out to tailor fit the letter to your message. Follow some of these tips to create formal letters that are straightforward but still keeping the strict format:

Start by declaring what the letter is for. After your warm salutation, give a short message of how the company is appreciative of his or her efforts as an employee and then inform the receiver why you wrote the letter in the first place. For promotion offers, be straightforward and inform the employee of his or her new job title and the exact date it takes effect if the offer is accepted.

After that, include the new or additional responsibilities that the employee will undertake within the new position.

Always end your letter declaring that you are open to communicating further with the employee should he or she have questions about the promotion. This way, the employee can discuss with you any hesitation and, most importantly, the added compensation that comes with the new position.

If you hold a superior level in the company and are recommending an employee for a promotion, then our Employee Recommendation Letters should be of use for you. Have a look at our prepared templates for hassle-free letter preparations.