Minutes of May 11, 2004 meeting

Agenda

Statistics

LincPlus

Projects

Bindable unit thickness/binding frequency

Meeting was called to order at 9:04

Statistics remain inconclusive at both LSM and Alex. Both libraries
appear to be averaging between 2-3 minutes per item in ABLE, but the statistics
are not inclusive enough to determine an accurate time frame.

LINCPlus is here and seems to be working well, except for a problem
regarding the scanning of barcodes. Until the problem is fixed, barcodes
will be typed into the program instead of scanned. Both LSM and Alex will
run a test of LINCPlus for serials and monographs in the current shipment.
Provided things go smoothly, LINCPlus will be utilized full-time in the following
shipment. Bindery team members will take turns using LINCPlus in order to
familiarize themselves with the process. Ian will look into getting a dedicated
computer for LINCPlus use, as it would facilitate and expedite the workflow
at both sites.

Due to the overflow of projects, Alex will concentrate primarily on
the SMLR project, the New Jersey Documents project, and the massive boxing/rebinding
project.

Bindable Unit Thickness/Binding Frequency: As a general rule, units
over 2” are split, though weight is the ultimate indicator. Units under 2” that weigh a considerable amount or contain pages that can easily come loose,
should be split. Any binding frequency changes made should not exceed two
years. For changes over two years, a selector should be contacted to make
the final decision.

Other Issues: The NBL website is being updated which calls for updated procedures
in the following areas:

Repairs

Workflow and documentation for LINCPlus

Bound holdings

Projects (ex: missing pages, boxes, rebinding, backrun)

LSM will write LINCPlus, missing pages, boxing/rebinds and backrun procedures
while Alex works on all of its projects.

Decisions

Bindery team members at both sites will sit down with LINCPlus throughout the week

LINCPlus will be tested with the current shipment

Assignments

LSM will write outlines for procedures and documentation

Ian will see about getting a computer dedicated to LINCPlus use at each site