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This help page will take you through the process of how to set up your Cedarville Google Apps account with your email client. The first step of the process is done on your computer. Step II moves on to the email client. There are several options for how to set up your email client to receive Google Mail so take a look at each section and its description before you begin.

Note:

If you are setting up Microsoft Outlook 2003 or later, please skip to Option 3.

Click the drop-down arrow next to your email address (located in the top right-hand corner of the screen).

Click the “Account” link.

In “Accounts,” click “Security” in the sidebar.

In the “2-step verification” section, click the [Edit] button.

Login in with your username and password if you are prompted to do so.

Click the [Start setup].

Google will generate a verification code and send it to you either by voice call or text. Enter a phone number (can be your cell, office phone, or home phone, depending on what is available) and select whether you would like a text or a voice call to come to that number. Note that the number you enter will become associated with your account, so you should not use a number that you will not have access to in the future.

Click [Send code]. You should receive the call or text containing your verification code within a few moments. You may be asked for your verification code in the future, so it is a good idea to write it down or save the text message.

Enter your verification code in the appropriate field.

Click [Verify].

If you are on your office or personal computer, check the box to "Trust this computer" and click [Next].

Confirm that you want to turn on 2-step verification by clicking [Confirm].

Now that 2-step verification is turned on, Google may prompt you to create passwords. If it does, click “Create Passwords.” If not, you’ll need to return to Account Settings>Security by repeating steps 1-3 and clicking on [Authorizing Applications and Sites.”

On the “Authorized Access to Your Google Account” page, scroll to the bottom and find “Step 1 of 2: Generate New Application-Specific Password.”

In the field below, enter a name that will help you identify your device (Ex. “HTC Android” or “My Phone” or “iPad 2”) and click “Generate Password.” Google will generate a randomized, 16-digit password for you. You’ll need this password in Part II. Do NOT click [Done] yet.

Follow the instructions in Part II to set up the device. Once you are finished, you can easily set up an additional device specific password for another device by clicking “Generate Password” again. Each password can only be used for one device.

Note:

After setting up all your mail clients, it may be convenient for you to turn off 2-step activation for your Google account. Your application-specific passwords will work either way, but unless you disable 2-step activation, you will have to verify every computer that you use (by phone, as in steps 6-7) before you will be able to sign in.

Most email clients will try to auto-setup your account using these settings. This will probably fail, as your account is administrated through Google, but has a “@cedarville.edu” address. Choose to set the account up manually and use the following settings: Account Type: POP; Incoming Server: pop.gmail.com; Incoming Port: 995; Outgoing Server: smtp.gmail.com; Outgoing Port: 465; SSL: ON; Authentication: Password.

Most email clients will try to auto-setup your account using these settings. This will probably fail as your account is administrated through Google but has an “@cedarville.edu” address. Choose to set up the account manually, and use the following settings: Account Type: IMAP; Incoming Server: imap.gmail.com; Incoming Port: 993; Incoming SSL: ON; Outgoing Server: smtp.gmail.com; Outgoing Port: 465; Outgoing SSL: ON (if supported); Authentication: Password (if supported).

For additional information about specific applications, you can visit Google’s help page for setting up mail clients with IMAP mail here:

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