Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:

PCBCC

Contract Type:

Grant Disbursement Agreement

Contract Status:

Closed or Expired

Begin Date:

07/01/2014

Original End Date:

06/30/2015

Statutory Authority:

16.555 Florida Statutes

Financial Assistance:

State

Recipient Type:

Local Government

CFDA

None

CSFA

41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:

No

Procurement Method:

Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]

State Term Contract ID:

Exemption Justification:

By Statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.

1. Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, criminals, and other wanted fugitives. This service may include the use of phone lines, answering service, telecommute/ transfer fees, tip software, and the coordinator's cell phone.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

1. Tip Line: The Provider will submit the following to support that services were available as required: (a) Copies of invoices associated with line items phone lines, answering services, telecommunte/ transfer fees, tip software, and tip coordinator's cell phone.

Financial Consequences:

1. Tip Line: When any component of a Provider's tip line is found to be non-functioning or unavailable to the public, a prorated reduction of costs associated with each component up to 100% will be applied. Budget line items associated with this deliverable are: #2, #3, #4, #5 and #6.

Source Documention Page Number:

Attachment D

1.

1. Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, criminals, and other wanted fugitives. This service may include the use of phone lines, answering service, telecommute/ transfer fees, tip software, and the coordinator's cell phone.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

1. Tip Line: The Provider will submit the following to support that services were available as required: (a) Copies of invoices associated with line items phone lines, answering services, telecommunte/ transfer fees, tip software, and tip coordinator's cell phone.

Financial Consequences:

1. Tip Line: When any component of a Provider's tip line is found to be non-functioning or unavailable to the public, a prorated reduction of costs associated with each component up to 100% will be applied. Budget line items associated with this deliverable are: #2, #3, #4, #5 and #6.

Source Documention Page Number:

Attachment D

2.

2. Rewards: The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny all reward requests submitted as a result of anonymous tips through their tip lines, which resulted in an arrest, stolen property or drugs recovered and re-approve all rewards over 90 days old prior to payment.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

2. Rewards: The Provider will submit the following to support the review and approval of all tips submitted for reimbursement. (a) Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved.

Financial Consequences:

2. Rewards: If the Provider fails to review, approve or deny rewards submitted for payment and does not submit the OAG Tip Report signed by a Board Member in attendance at the time of approval with their monthly Reimbursement Request will receive up to a 100% reduction in the payment of rewards that cannot be verified as having been approved for payment. The Budget line item associated with this deliverable is #1.

Source Documention Page Number:

Attachment D

2.

2. Rewards: The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny all reward requests submitted as a result of anonymous tips through their tip lines, which resulted in an arrest, stolen property or drugs recovered and re-approve all rewards over 90 days old prior to payment.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

2. Rewards: The Provider will submit the following to support the review and approval of all tips submitted for reimbursement. (a) Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved.

Financial Consequences:

2. Rewards: If the Provider fails to review, approve or deny rewards submitted for payment and does not submit the OAG Tip Report signed by a Board Member in attendance at the time of approval with their monthly Reimbursement Request will receive up to a 100% reduction in the payment of rewards that cannot be verified as having been approved for payment. The Budget line item associated with this deliverable is #1.

Source Documention Page Number:

Attachment D

3.

3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within ten (10) business days following Board/Reward Committee approval or within ten (10) business days following tipster contact with Provider to claim a Board/Reward Committee approved reward.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

3. Payment of Approved Rewards: The Provider will submit the following to support the payment of an anonymous tip to a tipster. (a) Provide copies of the checks, drafts, or debit memo indicating the bank has been authorized within ten (10) business days by the authorized person or board member to pay the approved reward based on either method as described in the scope of work and deliverable for #3.

Financial Consequences:

3. The failure of the Provider to make a tipster's reward available to them within 10 business days using either of the methods noted in the deliverable will result in a 100% reduction in a reward payment. The Budget line item associated with this deliverable is #1.

Source Documention Page Number:

Attachment D

3.

3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within ten (10) business days following Board/Reward Committee approval or within ten (10) business days following tipster contact with Provider to claim a Board/Reward Committee approved reward.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

3. Payment of Approved Rewards: The Provider will submit the following to support the payment of an anonymous tip to a tipster. (a) Provide copies of the checks, drafts, or debit memo indicating the bank has been authorized within ten (10) business days by the authorized person or board member to pay the approved reward based on either method as described in the scope of work and deliverable for #3.

Financial Consequences:

3. The failure of the Provider to make a tipster's reward available to them within 10 business days using either of the methods noted in the deliverable will result in a 100% reduction in a reward payment. The Budget line item associated with this deliverable is #1.

Source Documention Page Number:

Attachment D

4.

4. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once each month utilizing any of the following venues: bus benches, yellow pages, billboards, bus wraps, cab signs, newspaper, radio, television, movie theater, website and design services. All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

4. Public Awareness of Tip Line and Program: The Provider will submit the following as support of services being provided: (a) Submit current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement.

Financial Consequences:

4. Public Awareness of Tip Line and Program: Cost reimbursement reduction will be prorated up to 100% associated with the line items when the provider fails to promote once per month minimum as provided in deliverable #4. The Budget line items associated with this deliverable are: #8, #9, #10, #11, #12, #13, #14, #15, #16, #17, and #77.

Source Documention Page Number:

Attachment D

4.

4. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once each month utilizing any of the following venues: bus benches, yellow pages, billboards, bus wraps, cab signs, newspaper, radio, television, movie theater, website and design services. All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

4. Public Awareness of Tip Line and Program: The Provider will submit the following as support of services being provided: (a) Submit current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement.

Financial Consequences:

4. Public Awareness of Tip Line and Program: Cost reimbursement reduction will be prorated up to 100% associated with the line items when the provider fails to promote once per month minimum as provided in deliverable #4. The Budget line items associated with this deliverable are: #8, #9, #10, #11, #12, #13, #14, #15, #16, #17, and #77.

Source Documention Page Number:

Attachment D

5.

5. Continuing Education: The Provider is required to attend two (2) trainings per grant year, July 1 through June 30, through Florida Association of Crime Stoppers, CSUSA, Southeastern Crime Stoppers Association or other Crime Stoppers trainings as approved by a majority vote of the FACS membership board and is directly related to the Crime Stoppers project.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

5. Continuing Education: The Provider must submit the following as support documentation that the deliverable was met. (a) The Provider will submit copies of the agenda and either sign-in sheets or certificate of attendance for all trainings attended where reimbursement from the Crime Stoppers Trust Fund is requested.

Financial Consequences:

5. Continuing Education: If the Provider fails to attend two trainings per year, does not attend all of the sessions and cannot provide a Certificate of Attendance or who's name does not appear on all days of the sign-in-sheets will result in a 100% reduction of cost associated with a training to include, but not limited to, airfare, car rental or mileage, registration fee, hotel room and per diem/food expenses. The Budget line items associated with this deliverable are: #64, #65, #66, and #73.

Source Documention Page Number:

Attachment D

5.

5. Continuing Education: The Provider is required to attend two (2) trainings per grant year, July 1 through June 30, through Florida Association of Crime Stoppers, CSUSA, Southeastern Crime Stoppers Association or other Crime Stoppers trainings as approved by a majority vote of the FACS membership board and is directly related to the Crime Stoppers project.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

5. Continuing Education: The Provider must submit the following as support documentation that the deliverable was met. (a) The Provider will submit copies of the agenda and either sign-in sheets or certificate of attendance for all trainings attended where reimbursement from the Crime Stoppers Trust Fund is requested.

Financial Consequences:

5. Continuing Education: If the Provider fails to attend two trainings per year, does not attend all of the sessions and cannot provide a Certificate of Attendance or who's name does not appear on all days of the sign-in-sheets will result in a 100% reduction of cost associated with a training to include, but not limited to, airfare, car rental or mileage, registration fee, hotel room and per diem/food expenses. The Budget line items associated with this deliverable are: #64, #65, #66, and #73.

Source Documention Page Number:

Attachment D

6.

6. Law Enforcement Contact: The Provider is required to make contact with all law enforcement agencies noted on page 4 of their grant application, Attachment B, via e-mail, by phone, or in person, a minimum of once a month to make available to them support in the form of Crime Prevention Training, Child ID programs and supplies, Crime Scene Tape, and Wanted Fugitive ads, flyers, posters, and billboards.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

6. Law Enforcement Contact: The Provider will submit copies of e-mails, phone logs or mileage logs to support notifying law enforcement agencies noted on page 4 of their grant application, Attachment B, of the venues Crime Stoppers has available to support the law enforcement partnership with Crime Stoppers.

Financial Consequences:

6. Law Enforcement Contact: Failure of the Provider to make the monthly contact with law enforcement agencies as noted on Page 4 of the grant application, Attachment B, either via e-mail, phone or in person will result in a prorated cost reduction of up to 100% of any purchases of line items #7, #30, #31, #32, #33, #34, #35 and #36 .

Source Documention Page Number:

Attachment D

6.

6. Law Enforcement Contact: The Provider is required to make contact with all law enforcement agencies noted on page 4 of their grant application, Attachment B, via e-mail, by phone, or in person, a minimum of once a month to make available to them support in the form of Crime Prevention Training, Child ID programs and supplies, Crime Scene Tape, and Wanted Fugitive ads, flyers, posters, and billboards.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

6. Law Enforcement Contact: The Provider will submit copies of e-mails, phone logs or mileage logs to support notifying law enforcement agencies noted on page 4 of their grant application, Attachment B, of the venues Crime Stoppers has available to support the law enforcement partnership with Crime Stoppers.

Financial Consequences:

6. Law Enforcement Contact: Failure of the Provider to make the monthly contact with law enforcement agencies as noted on Page 4 of the grant application, Attachment B, either via e-mail, phone or in person will result in a prorated cost reduction of up to 100% of any purchases of line items #7, #30, #31, #32, #33, #34, #35 and #36 .

Source Documention Page Number:

Attachment D

7.

7. Board Meetings Grants $20,000 or Higher: The Provider receiving $20,000 or more will conduct a minimum of nine (9) monthly board meetings with a quorum present, but no less than one every quarter. Multiple monthly meetings, (i.e. more than one meeting within a month, will not meet the requirement and will only be counted as one meeting for the month.)

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

7. Board Meetings Grants $20,000 or Higher: The Provider will submit complete copies of un-redacted board meeting minutes for each month that a board meeting is required, as proof a board meeting with a quorum took place within the specified time frame of the deliverable. NOTE: Board meeting minutes must indicate date of meeting, board members present, board members absent, and law enforcement attendance. They must indicate that a quorum was or was not present for the board to be able to conduct business.

Financial Consequences:

7. Board Meetings Grants $20,000 or Higher: The Provider's total monthly reimbursement will be reduced by 10% when the Provider fails to conduct the 9 required monthly board meetings or fails to conduct a board meeting within each quarter and no support documentation is submitted as required. Monthly is: July, August, September, October, November, December. Quarterly is July 1 through September 30, October 1 through December 31, January 1 through March 31, April 1 through June 30. Line items #68 and #69.

Source Documention Page Number:

Attachment D

7.

7. Board Meetings Grants $20,000 or Higher: The Provider receiving $20,000 or more will conduct a minimum of nine (9) monthly board meetings with a quorum present, but no less than one every quarter. Multiple monthly meetings, (i.e. more than one meeting within a month, will not meet the requirement and will only be counted as one meeting for the month.)

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

7. Board Meetings Grants $20,000 or Higher: The Provider will submit complete copies of un-redacted board meeting minutes for each month that a board meeting is required, as proof a board meeting with a quorum took place within the specified time frame of the deliverable. NOTE: Board meeting minutes must indicate date of meeting, board members present, board members absent, and law enforcement attendance. They must indicate that a quorum was or was not present for the board to be able to conduct business.

Financial Consequences:

7. Board Meetings Grants $20,000 or Higher: The Provider's total monthly reimbursement will be reduced by 10% when the Provider fails to conduct the 9 required monthly board meetings or fails to conduct a board meeting within each quarter and no support documentation is submitted as required. Monthly is: July, August, September, October, November, December. Quarterly is July 1 through September 30, October 1 through December 31, January 1 through March 31, April 1 through June 30. Line items #68 and #69.

Source Documention Page Number:

Attachment D

8.

8. Community Events: The Provider, its employee, or designee will participate in a minimum of two (2) community events within each county served by the Provider, July 1 through June 30, to promote Crime Stoppers through the distribution of public awareness materials or other budget approved methods.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

8. Community Events: The Provider will submit a completed OAG Event Attendance Form detailing the names of organizational attendees, what materials or items were distributed or utilized at the event to increase the awareness of the Crime Stoppers program and tip number.

Financial Consequences:

8. Community Events: The Provider or designee who fails to attend a minimum of two community events per county served and submit the required support documentation between July 1 and June 30, will result in a prorated reduction of costs associated with line items #18, #19, #20, #21, #22, #23, #24, #25, #26, #27, #28, #29 and #71.

Source Documention Page Number:

Attachment D

8.

8. Community Events: The Provider, its employee, or designee will participate in a minimum of two (2) community events within each county served by the Provider, July 1 through June 30, to promote Crime Stoppers through the distribution of public awareness materials or other budget approved methods.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

8. Community Events: The Provider will submit a completed OAG Event Attendance Form detailing the names of organizational attendees, what materials or items were distributed or utilized at the event to increase the awareness of the Crime Stoppers program and tip number.

Financial Consequences:

8. Community Events: The Provider or designee who fails to attend a minimum of two community events per county served and submit the required support documentation between July 1 and June 30, will result in a prorated reduction of costs associated with line items #18, #19, #20, #21, #22, #23, #24, #25, #26, #27, #28, #29 and #71.

Source Documention Page Number:

Attachment D

9.

9. Reporting Requirements: The Provider will submit thirteen (13) complete monthly Reimbursement Requests/Expenditure Reports and Performance Reports with an original signature which must be post marked on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be post marked by the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures either mailed or scanned and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables either mailed or scanned and received within the above same time frame.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

9. The OAG grant staff will make a copy of the envelope received from each Provider indicating the post mark on the envelope as support documentation the submitted reimbursement request and performance measures were in compliance with the deadline as specified in deliverable #9. The post mark must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as post marked on the envelope, the Provider must submit one of the following as support: 1. Copy of receipt provided by U.S. Postal Service date mailed; 2. Copy of receipt from UPS or Fed Ex other method of mailing indicating date mailed; 3. Copy of UPS, Fed Ex or U.S. Postal Service or other method of mailing tracking form indicating date mailed. Failure of the Provider to submit the required support documentation with or at the same time of the Reimbursement Request and Performance Report will result in a delay in processing which will result in a delay in payment.

Financial Consequences:

9. Reporting Requirements: A 10% reduction will be applied to the total reimbursement request if the Provider fails to submit thirteen (13) monthly reimbursement/monthly performance reports that are not post marked by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday or a federal holiday, then post mark must be by the next business day; and support documentation must be submitted according to the same requirements as stated above. A Provider who submits a 0 reimbursement, that is deemed to be late, will be sanctioned 10% or up to $100 on their next reimbursement, whichever is greater. Line items associated with this deliverable are #43-63, #67, #70, #72, and #74 - #76.

Source Documention Page Number:

Attachment D

9.

9. Reporting Requirements: The Provider will submit thirteen (13) complete monthly Reimbursement Requests/Expenditure Reports and Performance Reports with an original signature which must be post marked on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be post marked by the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures either mailed or scanned and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables either mailed or scanned and received within the above same time frame.

Commodity/Service Type:

Aid Financing

Deliverable Price:

$0.00

Non Price Justification:

Price cannot be determined until the work has been completed

Method of Payment:

Cost Reimbursement

Performance Metrics:

9. The OAG grant staff will make a copy of the envelope received from each Provider indicating the post mark on the envelope as support documentation the submitted reimbursement request and performance measures were in compliance with the deadline as specified in deliverable #9. The post mark must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as post marked on the envelope, the Provider must submit one of the following as support: 1. Copy of receipt provided by U.S. Postal Service date mailed; 2. Copy of receipt from UPS or Fed Ex other method of mailing indicating date mailed; 3. Copy of UPS, Fed Ex or U.S. Postal Service or other method of mailing tracking form indicating date mailed. Failure of the Provider to submit the required support documentation with or at the same time of the Reimbursement Request and Performance Report will result in a delay in processing which will result in a delay in payment.

Financial Consequences:

9. Reporting Requirements: A 10% reduction will be applied to the total reimbursement request if the Provider fails to submit thirteen (13) monthly reimbursement/monthly performance reports that are not post marked by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday or a federal holiday, then post mark must be by the next business day; and support documentation must be submitted according to the same requirements as stated above. A Provider who submits a 0 reimbursement, that is deemed to be late, will be sanctioned 10% or up to $100 on their next reimbursement, whichever is greater. Line items associated with this deliverable are #43-63, #67, #70, #72, and #74 - #76.

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.