For various reasons, I often have to help friends and family to send email in plain text rather than HTML. However, many of them use email clients that I'm not familiar with, forcing me to search the internet, read help files, or click randomly through dialogs looking for the setting. I've often wished there was a single page that included instructions for changing this setting for every popular email client.

So let's make one.

Write instructions for changing email settings from plain text to HTML in your preferred email client below. If someone else has already done so, please upvote their description so that the most used email clients rise to the top.

(For obvious reasons, there won't be an "accepted answer" for this question. I'll set this question to community wiki after a few days.)

Shift-clicking the Write, Reply or Reply All button (but, oddly, not the Forward button) opens the message editor window using the opposite of the current setting, i.e. HTML if set to plain text, and vice versa.

(It would be so much easier if they had a drop-down box, rather than this convoluted method).

For Outlook, you can set to have all new emails be written by default in plain text format, or just that one email.

To have all new emails be sent in plain text format: go to Tools > Options > Mail Format tab, and check the option that says "Create all new email messages in plain text format".

To write a new email message or reply to one using the plain text format:

If you use MS Word as your editor
when writing emails (you will see
this if you have the buttons for
Bold/Italic/Underlined text in a bar
above the message field), look for
the drop down that has HTML/Rich
Text/Plain Text as choices. Select
"Plain Text," and if you get a
message saying choosing it will make
the email lose all its current
formatting, click Yes.

If you're not using MS Word as your
editor, click on Format, where you
can choose between Plain Text and
either Rich Text or HTML (this is
usually determined by what is set by
default - see my answer above).

My answer is based on my experiences with Outlook 2000, XP, and 2003. I have not used anything from Office 2007, but I'm guessing you should have the same options.

Within Gmail it defaults to plain text. To get HTML formatting click on "Rich formatting" just above the email body. If it is already in "Rich formatting" mode there will be a "Plain Text" link above the email body. Clicking that will change it back to plain text mode.

Evolution has an option to select 'plain text' or 'HTML' on each email, as shown in the new mail message window in the Evolution user guide. There is also a configuration option (under 'Edit -> Prefences -> Composer Preferences') to set the default format to HTML. The same location has a setting for default character set.

General

You might like tor look at the ASCII Ribbon Campaign that, half seriously, campaigns for ASCII attachments rather than HTML.