Registration of permanent residence by foreigners

Description of the procedure

How to handle the issue

Foreigners are exempt from the obligation of residence registration if the period of their stay on the territory of the Republic of Poland does not exceed 30 days.

A foreigner who is a national of an EU Member State, a national of a Member State of the European Free Trade Association (EFTA) – a party to the agreement on the European Economic Area or a national of the Swiss Confederation, staying on the territory of the Republic of Poland, is obliged to register in the place of permanent stay on the 30th day from the arrival in the place at the latest.

A family member of a foreigner who is not a national of an EU Member State, a national of a Member State of the European Free Trade Association (EFTA) – a party to the agreement on the European Economic Area or a national of the Swiss Confederation, is obliged to register in the place of permanent stay on the 30th day from the arrival in the place at the latest.

A foreigner not mentioned above, staying on the territory of the Republic of Poland, is obliged to register in the place of permanent stay on the 4th day from the arrival in the place at the latest. In connection with the obligation to present the original document confirming the right of residence on the territory of the Republic of Poland of the persons and their family members, the possibility to register the residence electronically is excluded.

A person who failed to de-register from the current place of permanent residence, and who registers a new place of residence, is automatically de-registered from the current place of permanent residence.

When registering a permanent residence in a new place, on a single form, one may also de-register from a temporary residence. In order to do so, one must fill in item 3 of the registration form “Zgłoszenie pobytu stałego” (Registration of a permanent residence).

A person registering his/her permanent residence presents a confirmation of his/her stay in premises made on a permanent registration form by the owner or any other entity holding a legal right to the premises and, for reference, a document confirming a legal right of the owner or entity to the premises. A document confirming a legal right to the premises may be in particular a civil-law agreement, an extract from Land and Mortgage Register or an extract from Book I and II of the Land and Mortgage Register, an administrative decision or a court decision.

The registration of a permanent residence may be made:

in writing, in a form submitted to municipal authorities competent as to the location of the property in which the person lives, by presenting, for reference, one’s ID or a passport and a legal title to the property,

in the form of an electronic document, using the form enabling entering data to the PESEL (Personal Identification Number) register by municipal authorities competent as to the place of residence, provided that one receives an Official Acknowledgement of Receipt. An electronic form should be certified by the applicant by a qualified electronic signature or an ePUAP trusted profile, The electronic form must be accompanied by an electronic document confirming the person’s legal title to the property, and in the case it is not possible to obtain – a digital image of the document. In the case of a person who does not have a legal title to the property, the form must be accompanied by an electronic document containing a statement of the owner or any other entity with a legal title to the property confirming the person’s stay in the property together with a document confirming a legal title of the owner to the property or entity, and in the case they are impossible to obtain – a digital image of the documents.

by an attorney-in-fact, holding a power of attorney granted in the form referred to in Article 33 § 2 of the Act of 14 June 1960 – Code of Administrative Procedure, after proving his/her identity by a power of attorney with his/her ID or after verification of the identity of the attorney-in-fact under principles specified in the act of 17 February 2005 on computerisation of the activity of entities performing public tasks.

A person who makes the registration, receives a certificate of permanent residence which is not subject to a stamp duty and is valid up to the moment of change of place of residence.

Supplementary information

A person may have only one place of permanent residence at a time.

The form of permanent residence registration may be filled in by an employee of municipal authorities in the form or a printout from the IT system, in the presence of the registering person, based on data included in the PESEL (Personal Identification Number) register and the data provided by the person. In such a case, the presence of the administrator of the premises at which one’s residence is to be registered is required. A registering person confirms the reliability of data included in the printed form with his/her signature, and the entity holding a legal right to the property – confirms the fact of this person’s stay in the property.

In the case when the registration application is made through an attorney-in-fact, the attorney-in-fact must show a power of attorney and an ID or a passport.

The registration obligation of a person not having full legal capacity or having a limited legal capacity is fulfilled by a legal representative, a legal guardian or any other person having actual custody of the person in the place of their shared residence.

Completion date

Immediately, upon accepting the application.

Place of handling the issue

Citizen Affairs Division in the Department of Service and Administration, Population Registration Department e-mail: ewidencja@uml.lodz.pl

ul. Zachodnia 47, 2nd floor, window 1, 2

al. Politechniki 32, 1st floor, room 102

ul. Krzemieniecka 2b, ground floor, counter 1–4

ul. Piotrkowska 153, ground floor, room 005

al. Piłsudskiego 100, ground floor, counters 8-10

ul. Piotrkowska 110, ground floor, counter no. 1 and 2

Fees

Stamp duty for a power of attorney

PLN 17

The fee is paid by an attorney-in-fact acting on behalf of the applicant for a filed document confirming granting the power of attorney or a proxy or its extract or a copy. A power of attorney granted to a spouse, a descendant, ascendant, or siblings is not subject to a stamp duty.

A stamp duty must be paid at cash desk in the office or as a non-cash payment to the bank account of the authorities. The bank account number for stamp duty payments: GETIN NOBLE Bank S.A. 08 1560 0013 2025 0305 5133 0016

Payments may be made by transfer (online, as well), in person, in any Post Office, in any bank and without administration fees in all bank branches of the Getin Noble Bank S.A. as well as in all cash deposit machines of Getin Noble Bank S.A. located in the buildings of the City of Lodz Office at ul. Zachodnia 47, al. Politechniki 32, ul. Krzemieniecka 2B, ul. Piotrkowska110, al. Piłsudskiego 100, ul. Sienkiewicza 5.

Required documents

A filled in temporary residence registration form "zgłoszenie pobytu stałego" or a form filled in by an employee of municipal authorities in the form or a printout from the IT system.

Original legal right to the premises at which one’s residence is to be registered.

Identity document for reference:

a) A national of an EU Member State, a national of a Member State of the European Free Trade Association (EFTA) – a party to the agreement on the European Economic Area or a national of the Swiss Confederation, presents:

a valid travel document

or any other document confirming his/her identity and citizenship

b) A family member of the foreigner mentioned above who is not a national of an EU Member State, a national of a Member State of the European Free Trade Association (EFTA) – a party to the agreement on the European Economic Area or a national of the Swiss Confederation, presents:

a valid travel document

and a valid permanent residence card of the family member of the EU citizen

or a valid residence card of a family member of the EU citizen, and if it is not possible, he/or she presents another document confirming that he/she is a family member of the EU citizen,

and in the case when a foreigner crosses the border in accordance with an agreement abolishing or limiting the requirement for a visa or a foreigner stays on the territory of the Republic of Poland based on Article 108.1 (2) or Article 206.1 (2) of the Act of 12 December 2013 on foreigners (a foreigner’s temporary residence on the territory of the Republic of Poland is deemed lawful from the day of filing an application up to the date in which the decision on granting a temporary residence permit is final) or based on a stamp fixed in his/her travel document which confirms filing an application for granting a long-term EU resident permit

a travel document, a temporary certificate of identity of a foreigner

a residence card

a document “tolerated residence permit”

or a temporary residence permit

permanent residence permit

a long-term EU resident permit

or a decision on granting a refugee status in the Republic of Poland, on granting subsidiary protection in the Republic of Poland, a residence permit for humanitarian reasons or tolerated residence permit

A power of attorney in the case of handling the case through an attorney-in-fact.

An ID or passport of an attorney-in-fact, if a person obliged to register his/her residence authorised other person to perform this activity.

Proof of payment of a stamp duty for the power of attorney, if he/she is not subject to exemption from the payment.

A proof of payment of a stamp duty for issuing a certificate of temporary residence.

Legal basis

Act of 24 September 2010 on the population register (Dz. U. [Journal of Laws] 2017, item 657, as amended),

Act of 14 July 2006 on the entry into, residence in and exit from the Republic of Poland of nationals of the European Union Member States and their family members (Dz. U. [Journal of Laws] 2017, item 900),

Regulation of the Minister of Internal and Administration of December of 13 December 2017 concerning the establishment of templates and methods for completing forms used while fulfilling the residence registration obligation (Dz. U. [Journal of Laws] 2017, item 2411),