Commonly used emails are prefilled in English, German and French. They can be edited.

Placeholders

The emails can be personalised by means of placeholders (e.g. to address a person, to list their submissions and their status, to give details of a speaker's presentation details, to sign the email. Placeholders can be created for almost all the data collected on the site.

Preview

Before sending the emails, you can check the list of recipients and view the contents of all emails, to check the formatting and make sure placeholders are properly substituted.

Email alerts

Administrators can set up email alerts to be notified of certain activities.

Email formats

By default, the emails are sent as text, but is is possible to use HTML.

Automatic emails

Predefined templates

The email module contains a number of predefined email templates that can be sent automatically in response to users' actions (e.g. after abstract submission or withdrawal, when an invoice is created, when a survey is submitted etc.

Email activation

Administrators can activate or deactivate the use of any of the automatic emails.

Editing the contents

The content of the emails can be edited and personalised.

Audit emails

Optionally, administrators can receive copies of all automatic emails, allowing them to monitor activity on the site.

Bulk emails

Predefined templates

Predefined, prefilled emails are provided for most of the tasks that require contacting a group of participants in relation with specific tasks (e.g. email to authors of accepted / declined submissions, emails to invited speakers, emails to delegates whose payment is due).

Targeting any group of users

A freely editable template that allows targeting of any subgroup of users is also provided.

Email logs

Administrators

Administrators can view all the emails (automatic or sent in bulk), along with their recipients. Their status (queuing, sent) is also shown.

Participants

Participants can view all the emails sent to them, on a dedicated page.