Meeting Schedule Assistant

Options

Brothers

This dialogue is displayed by
pressing the Brother Data button on the main dialogue. You
use this dialogue to manage which brothers you have available for
each assignment, and for what meetings they are available.

Full help follows, or you can
click on the relevant control on the screenshot above to jump down
to the right place.

Use the dropdown list to select which assignment you want
to add or delete brothers from. There are seven assignments
to choose from: Sound / Platform / Microphone / Attendants /
Service Meeting / CBS Conductor / CBS Reader. The list will
also include thecustom
assignmentsthat you have added
into the program. As you select an assignment, the list of
assigned brothers changes accordingly.

Note that thePlatform Mikeassignment will
use the brothers from the Microphone assignment list andnotfrom the
Platform assignment list.

This is the list of
brothers that you have available for the currently selected
assignment.

This is an area for you to hold notes concerning the
selected brother. These notes will be included in theBrothers
Report.

Press this button to the display theAdd Brothersdialogue. It allows you to add one or
more brothers to the list for the currently selected
assignment.

Press this button to
delete the selected brother. A popup message box asks you to
confirm his deletion and whether you want to delete him from all
assignments or from just the currently selected one.

Press this button to
change the name of the selected brother in the list. This
change will be applied to all the assignment lists
automatically.

These options
determine which meetings that the selected brother will be
available for. This will be
applied across all assignments.
These settings determine if his name will be available for a given
meeting when creating a schedule. Note that these options
aredisabledwhen you are using theWeeklyreport
mode.

Just underneath the availability check
boxes is this dates list. It displays the next twelve months
worth of dates. Using this list, you can uncheck any
additional dates when the currently selected brother might not be
available. Doing this will remove him from all assignments on
the schedules you create for the relevant dates. If
appropriate he will also be excluded from automatic
assignments.

As with the availability check options
described above, each brothers exclusion dates areapplied across all
assignments. Also, as with all
other settings, you must close the brothers dialogue with the OK
button, otherwiseallchanges will be lost.

Date
Range:There are times
where you might want to adjust dates over several weeks at a
time. To assist in this there is the ï¿½Date Rangeï¿½
button. This opens a dialogue which displays a calendar where
you can select a range of dates ï¿½from > toï¿½ detailing when
the volunteer is (or is not) unavailable.

Lastly, the dates displayed
in the list will use thecustom date
formatthat is specified in the
options dialogue (if set of course) .

Press this button to
display this help topic.

Press this button to
display a report detailing each brother and the assignments they
are currently allocated. Any notes associated with each brother are
also included.

This feature is excellent should personnel be
absent from duty. Instead of either trying to remember which
brothers are trained and available for what tasks, or calling on
the overseer to assist, any qualified brother can review this list
and select a suitable replacement volunteer.

How to Print: There are two methods, either
Print direct or Export:Print direct method:Click on thePrintbutton and choose a paper size (under
ï¿½Propertiesï¿½). If the report grid is larger than the paper size
it will print in a ï¿½Posterï¿½ fashion. To reduce the physical
size of the displayed report, adjust the column widths and font
size as required prior to print.

Export method:Click on theExportbutton to save the details to a .CSV (Comma
Separated Value) file. This file can then be opened by any
spreadsheet program (MS Works, MS Excel, Open Office etc) and
modified to suit your printing requirements.

Press this button to save
all of your changes. You won't need to use this dialogue
again until you need to make further adjustments. These
settings also get saved with the schedule (if you choose to save
it).

This means that if you make changes to the
brothers AFTER you have saved a report, then when you OPEN the
saved report it will not show the new changes since it will use the
ones as saved with the schedule. This should not be a
problem.