An Inventory of Incentive and Productivity Commission
Records at the Texas State Archives,
1988-2004

The Texas Incentive
and Productivity Commission (TIPC) was created
in 1989
(Senate Bill 112, 71st Texas Legislature, Regular Session) to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. It was formed by the
merger
of the Texas State Employee Incentive Commission and the Texas Productivity
and
Bonus Commission, which administered the State Employee Incentive Program
and the Productivity Bonus Program, respectively. TIPC ceased operations during
fiscal year 2005 and was abolished by the Texas Legislature in 2009. Records
of TIPC document the work accomplished at its meetings, its programs, and its
administrative relationships with other agencies and organizations in
Texas, and include
agenda and agenda documents, minutes and summaries of minutes,
administrative correspondence, reports, audio cassettes, a commissioner handbook, customer satisfaction surveys, legislative appropriation requests, sunset review documents, manuals, planning records, notes, photographs, and videotapes, dating
1988-2004.

The Texas Incentive and Productivity Commission (TIPC) was created
in 1989
(Senate Bill 112, 71st Texas Legislature, Regular Session) to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. It was formed by the
merger
of the Texas State Employee Incentive Commission and the Texas Productivity
and
Bonus Commission, which administered the State Employee Incentive Program
and the Productivity Bonus Program, respectively.

The State Employee Incentive Program was created in 1985 (House
Bill
473, 69th Legislature, Regular Session). It awarded cash bonuses to state
employees in executive and judicial agencies. Employees whose suggestions
resulted in net annual savings or increase in revenues of $100 or more were
eligible to receive ten percent of the net savings or revenue increase, up
to a
maximum of $5,000. From 1985 to 1989 this program was administered by the
Texas
State Employee Incentive Commission, which was composed of nine members:
the
state auditor, the comptroller, the executive director of the Texas Merit
System Council (later changed to the state treasurer), the administrator of the
Texas
Employment Commission, the executive director of the Department of Labor
and
Standards, the director of the Legislative Budget Board, and
three
public members with experience administrating incentive programs in private
industry (one each appointed by the governor, the lieutenant governor, and
the
speaker of the house).

The Productivity Bonus Program was created in 1986 (Senate Bill 13,
69th Legislature, 3rd Called Session). It rewarded agencies and employees
for
developing plans to reduce overtime, consultant fees, budgeted positions,
travel, printing, or mailing costs; to increase energy efficiency; or to
improve office procedures and systems. The reward was a percentage of the
savings,
up to a maximum of $1,000. From 1986 to 1989 this program was administered
by
the Texas Productivity Bonus Commission, which was composed of nine
members:
the state auditor, the comptroller, the director of the Legislative Budget
Board, a classification officer appointed under the Position Classification
Act
of 1961, a member of the governor's staff, an officer or employee of a
political subdivision of the state, and three public members with
experience in
administrating incentive pay programs in private industry (one each
appointed
by the governor, the lieutenant governor, and the speaker of the
house). The Productivity Bonus Program was abolished effective September 1,
1999 by Senate Bill 355, 76th Legislature, Regular Session (1999).

The Texas Incentive and Productivity Commission was originally
composed of
nine
non-salaried members: the governor, who served as
chair; the lieutenant governor; the
comptroller; the state treasurer (this position was abolished by
constitutional
amendment
in 1996);
the administrator of the Texas
Employment Commission (in 1995 changed to the Texas Workforce Commission);
the chair of the
Higher Education Coordinating Board; and three public members with
experience administrating bonus and
incentive programs used in private industry, appointed by
the
governor with the advice and consent of the senate for overlapping two-year
terms. Commission members who were elected officials could designate
another person to serve in his or her place. The commission appointed an
executive director.

TIPC could accept contributions or assistance from private
institutions and organizations and could also request and receive assistance
from the Governor's Office and other state governmental bodies. The commission
published a bimonthly newsletter, The Incentive,
conducted training conferences for agencies and officials responsible for
promoting and administering the commission's program, and sponsored special
awards programs to recognize employees for saving money.

In 2004, the
Texas Council on Competitive Government released a report with the finding that
small and mid-sized agencies rarely participated in TIPC programs. In the
absence of meaningful agency participation in the programs, the council
recommended that individual agencies be responsible for implementing their own
employee suggestion program on a voluntary basis beginning September 1, 2004,
under guidelines developed by the council. During the 79th Legislature,
Regular Session (2005), the legislature discontinued funding for TIPC on the
recommendation of the Legislative Budget Board,
and TIPC ceased operations during fiscal year 2005. In 2007, the 80th
Legislature
did not appropriate any funds for TIPC for the 2008-2009 fiscal biennium. The
commission
and
the State Employee Incentive Program administered by it were formally abolished
by House Bill 874 (81st Legislature, Regular Session, 2009), effective June 19,
2009.

The Texas Incentive and Productivity Commission (TIPC) was created
in 1989
(Senate Bill 112, 71st Texas Legislature, Regular Session) to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. It was formed by the
merger
of the Texas State Employee Incentive Commission and the Texas Productivity
and
Bonus Commission, which administered the State Employee Incentive Program
and the Productivity Bonus Program, respectively. TIPC ceased operations during
fiscal year 2005 and was abolished by the Texas Legislature in 2009. Records
of TIPC document the work accomplished at its meetings, its programs, and its
administrative relationships with other agencies and organizations in
Texas, and include
agenda and agenda documents, minutes and summaries of minutes,
administrative correspondence, reports, audio cassettes, a commissioner handbook, customer satisfaction surveys, legislative appropriation requests, sunset review documents, manuals, planning records, notes, photographs, and videotapes, dating
1988-2004.

Three series consist of TIPC meeting materials containing varying
depths of detail. Agenda, minutes, and summaries of
minutes are the most basic documentation of TIPC meetings, briefly
outlining topics considered and actions taken. Open
meeting documents are the supporting documentation of the commission's
meetings and show in much greater detail how the commission considered,
discussed, and took action on state employee suggestions and productivity
plans, rules changes to the Productivity Bonus Program and State Employee
Incentive Program, and reports on administrative matters (e.g., agency
strategic plan, monthly financial reports, and recent publicity).
Open meeting audio cassettes contain recordings of
the commission's meetings for the period 1990-1994, and meetings of one of its
predecessor agencies, the Texas State Employee Incentive Commission (SEIC) for
the period 1988-1989. State Archives staff have not listened to any of the
audio cassettes and therefore cannot comment on the quality or full content of
the recordings. All of the recorded meetings are also documented in written
materials in the previous two series.

Administrative correspondence and
related attachments are
between the commission (and one of its predecessors, the Texas State
Employee
Incentive Commission) and other state agencies and
private organizations. The materials focus on administrative matters such
as
open
records requests, preparations for the year 2000 (Y2K), ethics, audits,
staffing, resources, procedures, and the preparation of financial
statements,
reports, and budgets.

Outgoing Reports and studies concern
the
commission's primary purpose of considering state employee suggestions,
productivity plans, and proposed changes to Productivity Bonus Program and
State Employee Incentive Program rules. The documents record the
amounts
of money saved through the suggestion process, the numbers of those making
suggestions, participation by agency size, and other statistics.
Incoming reports from other state agencies and TIPC internal reports were
used in developing and revising TIPC operations and cover fiscal and other
administrative matters.

General files encompass commissioner documents, correspondence, survey records, planning records and reports that show the commission's work to optimize the usability of the reporting and financial systems for the State Employee Incentive Program, and its rationales for continued legislative funding for the commission. Beginning in 1995, legislative efforts to discontinue the commission likely affected how it assessed its operations and refined its mission, goals and objectives over the remaining years of its existence. The commission's strategic plans and legislative appropriation requests especially reflect its efforts to demonstrate the value of its services and to show awareness of needed improvements to its program operations.

State Productivity Bonus Program and Employee Incentive Program files detail the two incentive programs the commission administered, including descriptions of each program, guides for state agency coordinators, Productivity Bonus Program Excellence Award records, State Employee Incentive Program Governor's Awards records, photographs of recognition events, promotional and training videotapes, and press articles reporting state agency satisfaction with the programs. The records demonstrate how TIPC focused attention on making the suggestion submission process more manageable for state agencies, and on providing sufficient incentive for state employees to develop and submit suggestions for improvement to state agency operations. The photographs have not been fully described or rehoused, and the videotapes have not been reviewed by State Archives staff for playback quality or content.

To prepare this inventory, the described materials were cursorily
reviewed to delineate series, to confirm the accuracy of contents lists, to
provide an estimate of dates covered, and to determine record types.

Restrictions on Access

Because of the possibility that portions of these
records fall under
Public Information Act exceptions including, but not limited to, certain
addresses, telephone
numbers, and personal family information (V.T.C.A., Government Code,
Section
552.117); and bank account numbers (V.T.C.A., Government Code, Section
552.136); an archivist must review the records before they can be accessed for
research. The records may be requested for research under the provisions of the
Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher
may request an interview with an archivist or submit a request by mail (Texas
State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax
(512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page
(http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough
description and detail about the information requested to enable the archivist
to accurately identify and locate the information. If our review reveals
information that may be excepted by the Public Information Act, we are
obligated to seek an open records decision from the Attorney General on whether
the records can be released. The Public Information Act allows the Archives ten
working days after receiving a request to make this determination. The Attorney
General has 45 working days to render a decision. Alternately, the Archives can
inform you of the nature of the potentially excepted information and if you
agree, that information can be redacted or removed and you can access the
remainder of the records.

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Technical Requirements

To
listen to the audio cassettes please contact the State Archives' Preservation
Officer. Because
of the
probable fragility of the audio cassettes, researchers are urged to first
consult the other series described in this finding aid:
Agenda, minutes, and summaries of minutes, and/or
Open meeting documents.

Researchers are required to use gloves provided by the Archives when reviewing photographic materials.

To view the videotapes please contact the State Archives' Preservation Officer.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Incentive and Productivity Commission on January 16, 1998; August 24,
1998; September 30, 1998; March 31, 2000; April 30, 2001; October 9, 2001;
January 11, 2002; March 28, 2002; and October 21, 2002; by the Texas Legislative Reference Library on January 26, 2006; June 7, 2010; and September 14, 2010; and by the Texas Comptroller's Office
on March 13, 2008; June 9, 2008; and July 7, 2008.

New accession (agenda and summaries of minutes) added by Tony
Black, April 2002

Two new accessions added, and two new series created (Administrative correspondence and
Reports and
studies) by Nancy Enneking, April 2002

Finding aid converted
from EAD 1.0 to 2002 by TARO using
the conversion stylesheet v1to02.xsl, July 22, 2003

Six new accessions added, two new series created (General files and State Productivity Bonus Program and Employee Incentive Program files), DACS compliance, and encoding to EAD 2002
standards by
Rebecca Romanchuk, June 2010

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program
and the Productivity Bonus Program to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. These records include copies of agenda, minutes, and summaries of
minutes, dating 1988, 1990-2004. They comprise the most basic documents for TIPC meetings and summarize how the commission considered,
discussed, and took action on state employee suggestions and productivity
plans, rules changes to the Productivity Bonus Program and State Employee
Incentive Program, and reports on administrative matters (e.g., agency
strategic plan, monthly financial reports, and recent publicity).
For each item on the agenda, the summary of minutes gives a
brief description, the names of commissioners who made and seconded the motion,
any dissent, and whether the motion passed. For employee suggestions submitted
to the State Employee Incentive Program, information includes the agency, the
name of the employee, the number assigned to the suggestion, and a brief
description. Meetings in 1990 contain slightly more detailed
minutes than the summaries of minutes that begin in 1991. Minutes and agenda, 1988, of the State Employee Incentive Program, a predecessor of TIPC, are also included.

Supporting documentation explaining in more detail the business
conducted at each meeting is found in the series Open
meeting documents, covering the years 1989-2004. Audio cassettes of meetings from 1988-1994 are described in the series Open meeting audio cassettes.

Arrangement

These records are arranged chronologically as they arrived from the agency.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Incentive and Productivity Commission on January 16, 1998; September 30,
1998; March 31, 2000; April 30, 2001; October 9, 2001; March 28, 2002; and October 21, 2002; by the Texas Comptroller's Office
on March 13, 2008; and by the Texas Legislative Reference Library on June 7, 2010 and September 14, 2010.

Restrictions on Access

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Processing Information

Processed by Tony Black, August 1998

Finding aid revised by Tony Black, March 1999

Finding aid encoded in EAD version 1.0 by Tony Black, May 2001

Finding aid revised by Tony Black, October 2001

New accession added by Tony
Black, April 2002

Two new accessions added, DACS compliance, and encoding to EAD 2002
standards by Rebecca Romanchuk, June 2010

Open meeting documents,
1989-2004, 7.6 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program
and the Productivity Bonus Program to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. Agenda, agenda documents, and summaries
of minutes comprise the supporting documentation for TIPC meetings, dating 1989-2004. They explain
in detail how the commission considered,
discussed, and took action on state employee suggestions and productivity
plans, rules changes to the Productivity Bonus Program and State Employee
Incentive Program, and reports on administrative matters (e.g., agency
strategic plan, monthly financial reports, and recent publicity). A typical agenda document for the
State Employee Incentive Program includes a suggestion form, an agency
approval form, an eligibility and cost/revenue analysis, a technical expert's
evaluation (including measurable savings/revenue and feasibility analysis),
interoffice memoranda, and newspaper clippings. A typical agenda document for
the Productivity Bonus Program includes a plan submission form, a staff
evaluation, and a team plan addendum. Included are documents, 1989, from the State Employee Incentive Commission, a predecessor to TIPC.

The series Agenda, minutes, and summaries of
minutes, while duplicating part of the documentation in this series, provides a more convenient
and briefer look at the work accomplished at each meeting. Audio cassettes of meetings from 1988-1994 are described in the series Open meeting audio cassettes.

Arrangement

These records are arranged chronologically as they arrived from the agency.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Incentive and Productivity Commission on August 24, 1998; and by the Texas Comptroller's Office on March 13, 2008 and June 9, 2008.

Restrictions on Access

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Processing Information

Processed by Tony Black, August 1998

Finding aid revised by Tony Black, March 1999

Finding aid encoded in EAD version 1.0 by Tony Black, May 2001

Finding aid revised by Tony Black, October 2001

Two new accessions added, DACS compliance, and encoding to EAD 2002
standards by Rebecca Romanchuk, June 2010

Open meeting audio cassettes,
1988-1994, 0.5 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program
and the Productivity Bonus Program to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. These records are audio cassettes of TIPC meetings, dating 1990-1994, and of meetings of one of its
predecessor agencies, the Texas State Employee Incentive Commission (SEIC) for
the period 1988-1989. State Archives staff have not listened to any of the
audio cassettes and therefore cannot comment on the quality or full content of
the recordings. All of the recorded meetings are also documented in written
materials in the previous two series, Agenda, minutes, and summaries of minutes and Open
meeting documents.

Arrangement

These records are arranged chronologically as they arrived from the agency.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Incentive and Productivity Commission on August 24, 1998.

Restrictions on Access

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Technical Requirements

To listen to the audio cassettes please contact the State Archives' Preservation Officer. Because
of the
probable fragility of the audio cassettes, researchers are urged to first
consult the other series described in this finding aid:
Agenda, minutes, and summaries of minutes, and/or
Open meeting documents.

Administrative correspondence,
1988-2000, 2.5 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program
and the Productivity Bonus Program to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. Records comprise administrative correspondence, memoranda, and
printed materials, dating 1988-2000, between TIPC (and one of its predecessors, the Texas State Employee
Incentive Commission) and other state agencies and
private organizations. The materials focus on administrative matters such
as
open
records requests, preparations for the year 2000 (Y2K), ethics, audits,
staffing, resources, procedures, and the preparation of financial
statements,
reports, and budgets. Little of the correspondence
concerns the commission's primary purpose of considering state employee
suggestions, productivity plans, and proposed changes to Productivity Bonus Program
and State Employee Incentive Program rules.

Arrangement

These records are generally arranged in alphabetical order by
agency name in several runs, as they arrived from the creating agency. Within each agency the files are usually in
reverse chronological order. A few miscellaneous files precede the agency
files, while the files of private organizations generally follow at the
end.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Incentive and Productivity Commission on January 11, 2002.

Restrictions on Access

Because of the possibility that portions of these
records fall under
Public Information Act exceptions including, but not limited to, certain
addresses, telephone
numbers, and personal family information (V.T.C.A., Government Code,
Section
552.117), an archivist must review the records before they can be accessed for
research. The records may be requested for research under the provisions of the
Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher
may request an interview with an archivist or submit a request by mail (Texas
State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax
(512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page
(http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough
description and detail about the information requested to enable the archivist
to accurately identify and locate the information. If our review reveals
information that may be excepted by the Public Information Act, we are
obligated to seek an open records decision from the Attorney General on whether
the records can be released. The Public Information Act allows the Archives ten
working days after receiving a request to make this determination. The Attorney
General has 45 working days to render a decision. Alternately, the Archives can
inform you of the nature of the potentially excepted information and if you
agree, that information can be redacted or removed and you can access the
remainder of the records.

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Processing Information

Processed by Nancy Enneking, March 2002

DACS compliance, and encoding to EAD 2002
standards by
Rebecca Romanchuk, June 2010

[Note: contains material
that has been insufficiently redacted by the agency - the information has been
inked out, but the inked documents were not photocopied so the information is
still discernable.]

Open records requests,
1997

[Note: contains material
that may be insufficiently redacted by the agency.]

Reports and studies,
1989-2000, 2.25 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program
and the Productivity Bonus Program to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. Reports and studies, with related
correspondence, 1989-2000, were collected and issued by TIPC and one of its predecessors, the State Employee Incentive Commission
(SEIC). Outgoing reports and studies concern
the
commission's primary purpose of considering state employee suggestions,
productivity plans, and proposed changes to Productivity Bonus Program and
State Employee Incentive Program rules. The documents record the
amounts
of money saved through the suggestion process, the numbers of those making
suggestions, participation by agency size, and other statistics.
Incoming reports from other state agencies and TIPC internal reports were used in developing and revising TIPC operations and cover fiscal and other administrative matters.

Arrangement

These records are arranged in the order in which they arrived from the agency,
with incoming reports followed by outgoing reports and a few internal reports.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the
Texas Incentive and Productivity Commission on March 28, 2002.

Restrictions on Access

The following applies to the file, American Express, monthly accounts control report,
1994-1996, in Box 2002/113-3. Because of the possibility that portions of these
records fall under
Public Information Act exceptions including, but not limited to, certain
addresses, telephone
numbers, and personal family information (V.T.C.A., Government Code,
Section
552.117); and bank account numbers (V.T.C.A., Government Code, Section
552.136); an archivist must review the records before they can be accessed for
research. The records may be requested for research under the provisions of the
Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher
may request an interview with an archivist or submit a request by mail (Texas
State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax
(512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page
(http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough
description and detail about the information requested to enable the archivist
to accurately identify and locate the information. If our review reveals
information that may be excepted by the Public Information Act, we are
obligated to seek an open records decision from the Attorney General on whether
the records can be released. The Public Information Act allows the Archives ten
working days after receiving a request to make this determination. The Attorney
General has 45 working days to render a decision. Alternately, the Archives can
inform you of the nature of the potentially excepted information and if you
agree, that information can be redacted or removed and you can access the
remainder of the records.

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Processing Information

Processed by Nancy Enneking, April 2002

DACS compliance, and encoding to EAD 2002
standards by
Rebecca Romanchuk, June 2010

General files, 1988-2004, 2.35 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program (SEIP)
and the Productivity Bonus Program (PBP) to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. A member handbook, SEIP coordinator satisfaction survey records, reports to the legislature, correspondence, commissioner documents, planning records, sunset review documents, a staff member's agency historical handbook, strategic plans, and legislative appropriations requests represent general files of the agency and date 1988-2004. Beginning in 1995, legislative efforts to discontinue the commission likely affected how it assessed its operations and refined its mission, goals and objectives over the remaining years of its existence. The commission's strategic plans and legislative appropriation requests especially reflect its efforts to demonstrate the value of its services and to show awareness of needed improvements to its program operations.

Arrangement

The records are arranged chronologically within record type by State Archives staff.

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the Texas Legislative Reference Library on January 26, 2006; and by the Texas Comptroller's Office on March 13, 2008 and June 9, 2008.

Restrictions on Access

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

State Productivity Bonus Program and Employee Incentive Program files, 1988-2004, 2.85 cubic ft.

The Texas Incentive and Productivity Commission (TIPC) administered the State Employee Incentive Program (SEIP) and the Productivity Bonus Program (PBP) to reduce state
spending,
increase state revenues, improve the quality of state services, and
recognize
the contributions of state employees and agencies. Both programs were originally administered by the Texas Productivity
and
Bonus Commission and the Texas State Employee Incentive Commission, the merger of which formed TIPC in 1989. Program descriptions, handbooks, SEIP Online suggestion submission system documents, PBP Excellence Awards records, SEIP Governor's Award records, and press articles, 1988-2004, illustrate the operation of the programs and impressions of their efficacy by participating state agencies as reported in publications.

Governor's Award files document the agency's efforts to publicly recognize and reward state agency employees whose State Employee Incentive Program suggestions resulted in significant savings in state agency operations expenditure and a higher level of customer service, and include correspondence, suggestion documentation, publicity materials, event planning records, photographs, and a VHS videotape, 1990-2003. A review committee, members of which were drawn from major Texas corporations and Texas local government, assessed each year’s approved employee suggestions to determine a short list of finalists whose suggestions had the greatest impact on expenditure and service. The person who financially sponsored the Governor’s Award, Cary Maguire of Maguire Oil Company, then selected three employees from that list to whom to give cash awards in amounts of usually $2,000, $5,000, and $10,000.

Approximately 1,000 photographs, some accompanied by negatives, were mostly taken at the major recognition events that TIPC held for state employees, the Excellence Awards and Governor's Awards. Also documented are individual state agency recognition events, notably by the Texas Department of Transportation; State Employee Recognition Day; TIPC and state agency exhibit displays to promote the commission's programs; and attendance at conferences of the Lone Star Chapter of the National Association of Suggestion Systems. These photographs have not been fully described or rehoused, and most have no labeling for event, people pictured, and date.

VHS videotapes contain short TIPC promotional videos (six different versions), a local news spot on the SEIC, and professionally-produced recognition and incentive program training videos. Four videotapes do not have enough labeling to identify their content. None of the videocassettes have been viewed by State Archives staff, so their playback quality and content have not been verified.

Arrangement

The records are arranged in rough chronological order within program by State Archives staff.

Preferred Citation

(Identify the item), State Productivity Bonus Program and Employee Incentive Program files, Texas
Incentive and Productivity Commission records. Archives and Information Services
Division, Texas State Library and Archives Commission.

Accession Information

Accession number: 2008/106, 2008/146

These records were transferred to the Archives and Information
Services Division of the Texas State Library and Archives Commission by the Texas Comptroller's Office on March 13, 2008 and June 9, 2008.

Restrictions on Access

Because of the possibility that portions of these
records fall under
Public Information Act exceptions including, but not limited to, certain
addresses, telephone
numbers, and personal family information (V.T.C.A., Government Code,
Section
552.117), an archivist must review the records before they can be accessed for
research. The records may be requested for research under the provisions of the
Public Information Act (V.T.C.A., Government Code, Chapter 552). The researcher
may request an interview with an archivist or submit a request by mail (Texas
State Library and Archives Commission, P. O. Box 12927, Austin, TX 78711), fax
(512-463-5436), email (Dir_Lib@tsl.state.tx.us), or see our web page
(http://www.tsl.state.tx.us/agency/customer/pia.html). Include enough
description and detail about the information requested to enable the archivist
to accurately identify and locate the information. If our review reveals
information that may be excepted by the Public Information Act, we are
obligated to seek an open records decision from the Attorney General on whether
the records can be released. The Public Information Act allows the Archives ten
working days after receiving a request to make this determination. The Attorney
General has 45 working days to render a decision. Alternately, the Archives can
inform you of the nature of the potentially excepted information and if you
agree, that information can be redacted or removed and you can access the
remainder of the records.

Materials do not circulate, but may be used in
the State Archives search room. Materials will be retrieved from and returned
to storage areas by staff members.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted and
may be freely used in any way. State records also include materials received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Technical Requirements

Researchers are required to use gloves provided by the Archives when reviewing photographic materials.

To view the videotapes please contact the State Archives' Preservation Officer.