The CIM recording archive contains recordings of copyrighted material to be used for CIM purposes only. No medium may be removed from the archive for listening purposes. You can use library resources for this purpose. Only Recording Arts & Services staff can duplicate archive materials. Any violation of this policy will result in appropriate disciplinary action from the Dean of the Conservatory, which may include separation from CIM academic enrollment.

If archives are taken without permission and are lost or damaged, further disciplinary actions will be taken. Violation of copyright is a serious offense and can cause a $275,000+ fine to be levied against CIM, Recording Arts & Services, or the student who violated the law. Duplicating material without consent will be regarded as theft and will be treated as such by CIM administration.

A recording session is a block of time in which you can record, in audio and video, what you want in either concert hall. This service is useful if you need to make a recording for an audition or competition. Afterward, you can choose what you would like on a finalized CD or DVD and order copies of it.

Scheduling a session requires you to follow these two steps:

Schedule hall time in the Concerts and Events Office. You may use either Kulas Hall or Mixon Hall. Hall rental fees apply to preparatory students and alumni.

Visit the Recording Arts & Services Office and fill out a Recording Session form to request an engineer. Please submit your request at least one week in advance of your recording session date. If you submit your request within one week of the requested session, late fees may apply and we cannot guarantee an engineer.

Before the session, the engineer will meet you and answer any questions. A stage manager will help set up the stage. Arrive on time, rested and prepared (warmed up). Wear comfortable clothing and shoes that don't squeak. It might be helpful to bring a trusted friend or teacher to your session to act as the producer. Recording Arts & Services engineers may or may not be qualified to give musical advice and will not be held responsible for any musical decisions that are made during the session.

During the session, the first 10-15 minutes or so will be spent doing a sound check. When you are ready to begin, the engineer will call a "take" number before each of your run-throughs. You can do as many run-throughs as you need within the allotted time. You may communicate directly with the engineer during the entire session. Just speak normally and the engineer will hear you. You might not see the engineer while the session is taking place.

After the session, you will receive the live discs that were recorded during your session free of charge. If you would like finalized discs with only the desired takes, please listen/view carefully in order to pick the takes you would like to use. Within five business days, contact the office and list the take numbers and program order for your final product. If we do not receive your takes within five business days, you may receive an invoice for your session and will have to re-book an engineer (additional charges apply). Allow the engineer seven business days to finish your recording. If you need your discs in fewer than seven business days from the time you submit your chosen takes, we will rush your order to you ($15.00 for audio, $15.00 for video). We can rush final discs in two business days. Please discuss the nature of your final product so we can accommodate your request. Complex video mastering may require more time.

Cancellations must be made at least one business day prior to your session and during business hours. If you fail to do so you will be charged the full recording fee. Cancellations must be called in to the Recording Arts & Services office, not the engineer.

Restricted times: Recording Arts & Services and Concerts & Events will notify you of any restricted times before you schedule your session. When school is not in session, scheduling depends on the availability of our engineers.

Editing: Edits must be clearly marked on a provided score. They must be at a point where all instruments are resting. Edits within a musical phrase (such as during melismas) and especially within a note are prohibited. Edits are not available for video. The intent of our editing services is to provide the listener with the most accurate example of your performing abilities, not to create a false impression.

Labeling: You will receive a blank white disc insert and label (not applied to disc) for each disc that you order. If you would like Recording Arts & Services to print labels for you, please fill out a Disc Label form available outside our office, Room 114. Print in the exact text and layout you would like on your labels. We are only able to print black text on white labels (no graphics).

Recording engineers charge a minimum recording fee that covers up to two hours of recording time. Even if you can only book a half hour of hall time, you will be billed for two hours. If your session lasts longer than two hours, you will be charged $15 per hour thereafter. If you anticipate needing more time than two hours, you must schedule this with Concerts & Events beforehand. It is possible that the hall is taken directly after your recording session. If you choose to edit within takes (audio only), a fee of $15 will be applied for every four edits made. You must pay tax on the subtotal for the session.

Recording Arts & Services offers duplication services to current CIM students, faculty and staff. We also offer archival duplications for CIM alumni and can create CDs or DVDs of material you provide us. Recording Arts & Services adheres to and advises on copyright law. We may not complete any duplication that does not conform to copyright and/or fair use.

Recording Arts & Services can only fulfill duplication requests for those events that you performed in or your composition was performed. Students may not order faculty recitals or another student's recital, even with permission from the performer.

Recording Arts & Services maintains a permanent archival collection of master recordings of all Concert Series events. Any recorded event in the Concert Series guide is kept forever. Doctoral recitals are also saved. All other concert events are only retained in live-disc format until the end of the school year. At the end of the school year they are discarded. These include: