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The Shared Library

SmartBuilder v3 or v4?

The SmartBuilder version 4 Documentation and Video Tutorials can be found in the Help menu in the tool, or view the v4 Help site.

You can share your content with others in two different ways:

Assigning multiple owners to the same content

Typically you will have multiple owners if you are co-authoring content. This is typical for lessons that are still being developed. Another author will have all the same rights and priveleges that the creator has. There is no heirarchy of abilities for authors.

Placing your content into a Shared Folder

Placing content in a Shared Library will allow anyone with Read access to the folder to:

View the content.

Save a copy of a Lesson for their own use by clicking on Save As in the Top ToolBar.

Update any Media and Assets in the Shared Library by clicking on Replace.

Use Media and Assets from the Shared Library in their Lessons.

Use Lessons from the Shared Library in their Courses.

They will not be able to edit a Lesson or a Course if they are not an owner. They can only save a copy. This will allow you to safely share your content, while not having to worry about an unknown third party changing your content. Read more on Permissions.

The Shared Library contains content that is accessible by multiple users within an organization. Content in the My Content section of the Home Tree is not accessible to other users.

To add content to the Shared Library

Select the desired node in My Published Content.

Select the content you want to share in the selection list.

Drag the content into the appropriate folder in the Shared Library.

This will create a pointer to the content in the Shared Library; it will not remove the content from the source node.

To remove content from the Shared Library

Deleting content from the Shared Library does not delete it from your system. The published content will remain in your My Published Content section, but will no longer be accessible to others.

On the Home window, select the Shared Library folder which contains the content you want to delete.