-Council
is considering an application for a licence to occupy a current driveway as an
accessway for a new childcare facility (on private land) and some public land
as part of a carpark. The land in question is part of the Wharerangi
Cemetery. Council are currently undertaking engagement with the public
and there is an opportunity to provide feedback via the Council’s
website.

2)Composition
of Māori Consultative Committee

-The Mayor
noted that he selects the members of the committee and takes advice from the
Chair on this.

3)Official
Opening of Marine Parade

-The Māori
Consultative Committee were invited to attend the official opening of the
Marine Parade by Council.

.

4)Council’s
Strategic Maori Advisor

-Mr
Charles Ropitini, Council’s Strategic Māori Advisor, originally
based at the MTG, is now reporting directly to the Community Services Director
and will take on a role of advising on Māori issues across Council and
establishing partnerships with Māori across Council’s work.

Confirmation of
Minutes

Mayor Dalton / Councillor Tapine

That the Minutes of the meeting held
on 10 May 2017 were taken as a true and accurate record of the meeting.

A comment on the ongoing
discussion around the cemetery was made. Since the last meeting, Mr
Tiwana Aranui has been working with the Board of Trustees of the Marae on how
to address their concerns about the high cost of funerals. In particular,
how expenses could be reduced with less time on the Marae.

Officers will report back to
the Committee on whether there is a facility in Napier for cremation.

New Items for Maori Consultative Committee

1. Update on review of Maori Consultative
Committee TOR

Type of Report:

Information

Legal Reference:

N/A

Document ID:

380264

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

1.1 Purpose
of Report

To
outline progress since the last update on the review of the Maori Consultative
Committee’s Terms of Reference (TOR).

In particular, there had been some
difficulty in progressing this work, and it was noted that the committee
members had large workloads. To date, one out of four proposed meetings had
been undertaken as well as a meeting with Wairoa District Council.

d. Note
that staff will undertake consultation and report back to the Māori
Committee and the Council on views received to inform Council’s
decision-making. A report back will be provided at the 20 September
Māori Consultative Committee meeting.

A brief discussion was had on this
item, noting that benefits of the Matariki Regional Economic Development
Strategy are already being realised. In particular, an increase in
employment, and a number of workshops to assist people around starting a
business and running a small business.

Councillor Tapine / T Aranui

That the Council resolve that the
Committee’s recommendation be adopted.

a. Hear
the submissions on the Gambling Venues Policy and determine whether any changes
are required to the proposed policy.

CARRIED

2. Set Parking Fees and Charges - 292
Hastings Street

Type of Report:

Operational

Legal Reference:

Traffic Regulations, Parking Control Bylaw 2008

Document ID:

374136

Reporting Officer/s & Unit:

Hayleigh Brereton, Manager Regulatory
Solutions

2.1 Purpose
of Report

To
seek Council’s approval for establishing parking fees for a property at
292 Hastings Street, Napier, which has recently been acquired by Council to
bolster the supply of parking options in the city.

a. Approve an application
for funding being made to the Lion Foundation for $50,000 to assist with
costs to manage the Elite Road national Cycling Champs in January 2018.

CARRIED

4. Street Naming

As a courtesy to the Committee, the Committee was advised
of the Street Naming paper of 150 Guppy Road which was submitted to
Council. The Committee noted the paper and the relationship between
Chinese and Tangata Whenua.

Reports
from Finance Committee
held 2 August 2017

1. Cato Road Accessway

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

377905

Reporting Officer/s & Unit:

Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

1.1 Purpose
of Report

To
gain Council approval for a Licence to Occupy. The proposed Licence to Occupy
relates to a piece of land which forms part of the Wharerangi Cemetery and a
portion of Council’s Paper Road.

The
purpose of the Licence is for a road to access a commercial childcare centre
that is proposed on an adjoining site. The childcare centre is subject to
Resource Consent which is currently being considered by Council’s
Planning Team.

b. Consider
the information provided, including the issues and options outlined in this
report.

c. Approve
the Licence to Occupy for the part of the cemetery and paper road as shown in
Attachment A.

d.
Direct officers to undertake engagement with
neighbouring residents and cemetery users on the proposed accessway (for
example through a letter drop to neighbouring residents, a site notice in the
area and social media) prior to the final decision of Council at its meeting
scheduled for 16 August 2017.

CARRIED

2. Community Outcome, Activities and
Activity Groups

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

371697

Reporting Officer/s & Unit:

Elaine Cooper, Corporate Planner

2.1 Purpose
of Report

In
preparation for the 2018–2028 Long Term Plan (LTP) a number of Policies,
Strategies and building blocks are required to be adopted by Council. This
report outlines the first set of building blocks to define Council’s
overall direction for this LTP: Council’s Mission, Vision, Community
Outcomes, Activities and Activity Groups through which Council will deliver on
its outcomes. The report also identifies the community outcome to which each
activity primarily contributes.

These
statements provide the strategic direction for the preparation of activity and
asset management plans and in the preparation of required policies and
strategies.

a. That
Council adopt the Mission,
Vision, Community Outcomes and Council’s Activities and Activity Groups
to be used for the preparation of the 2018 – 2028 LTP and supporting
plans, policies and strategies.

CARRIED

3. Civic and Library Building

Type of Report:

Legal and Operational

Legal Reference:

Building Act 2004

Document ID:

378350

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

3.1 Purpose
of Report

To
formally receive the Detailed Seismic Assessment (DSA) undertaken on the Civic
and Library buildings and to approve the decanting of staff into alternative
locations until such time a fit for purpose Council building is available.

That
pursuant to Standing Order 3.12.1 that Item 3 – Civic and Library
Building lie on the table and will not be further discussed at this meeting
but will be reconsidered at the Council meeting scheduled to be held on 16
August 2017.

b. Approve
the relocation of staff to alternative locations within Napier that meet the
due diligence requirements.

c. Approve
the capitalisation of improvement and lease costs associated with alternative
premises to be funded from the building upgrade budget.

d. Seek
any variance in funding through the Long Term Plan 2018-28.

e. Note
that Council will undertake a Special Consultative Procedure on the proposed
options for the Civic Building and potential Commercial development
opportunities approximately October 2017. A separate consultation on
Library options will be undertaken once the Library Strategy has been
completed.

f. Provide
the Chief Executive delegation up to $1m per annum to undertake and sign
lease negotiations to accommodate staff, customer services and a library
service centre for a period of 2/3 years with rights of renewals up to 5
years

g. Provide
the Chief Executive delegation up to $1m to undertake fitout requirements for
staff, customer services and library service centre requirements

h. That
a DECISION OF COUNCIL is required urgently due to the timeframe within which
lease agreements must be finalised to secure appropriate alternative office
space.

i. This
will require the following resolution to be passed before the decision of
Council is taken:

That, in terms of Section
82 (3) of the Local Government Act 2002, that the principles set out in that
section have been observed in such manner that the Napier City Council
considers, in its discretion, is appropriate to make decisions on the
recommendation.

CARRIED

4. Remuneration of Elected Members

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Document ID:

378660

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

4.1 Purpose
of Report

To advise Council of the proposed
remuneration levels to apply for the 2017/2018 year, as received from the
Remuneration Authority, and to seek Council approval of these.

b. Note
that if Council wishes to make a decision to change the electoral system to
STV for the 2019 elections, a decision will need to be made by 12 September
2017.

c. Note
that staff will undertake an education campaign and consultation process and
report back to Council on the community’s views to inform
Council’s decision-making. A report back will be provided at the
Strategy and Infrastructure Committee meeting on 30 August for Council to
make a decision on the electoral system.

CARRIED

6. New Year's Eve Event - Funding
Applications

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

376879

Reporting Officer/s & Unit:

Belinda McLeod, Community Funding Advisor

6.1 Purpose
of Report

To
seek approval to apply for external funding to support the New Year’s Eve
event for 2017-18.

That,
in terms of Section 82 (3) of the Local Government Act 2002, that the
principles set out in that section have been observed in such manner that the
Napier City Council considers, in its discretion, is appropriate to make
decisions on the recommendation.

CARRIED

Council
Resolution

Councillors Wright / Brosnan

That
the Council apply to external funders as outlined in Table a:

External
Funder

Apply
for funding up to:

Pub
Charity Ltd

23,000

Eastern
& Central Community Trust

14,000

Youthtown

6,000

North
and South Trust

4,000

First
Sovereign Trust

4,000

Infinity
Foundation

10,000

Grassroots
Trust

9,000

Total

$70,000

CARRIED

Reports
from Community Services Committee
held 2 August 2017

1. Napier Social Monitor report - 2017

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

377356

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

1.1 Purpose
of Report

To
provide a summary of findings from the Napier Social Monitor report 2017.

In
response to a question on whether there might be opportunities to receive
external funding for a Waka-Ama event and Waitangi day for 2018, Councillors
invited Councillor Tapine to discuss this directly with the Events Manager and
Community Services Director.

The
Mayor noted that during his recent sister-city visit to British Colombia, the
tangata whenua in that particular area were always honoured in every
speech.

Mr
Tiwana Aranui requested the Veronica Bell for the 10 year celebrations of the
Marae, and advised that invites will be sent to Council for the event.