This is a step by step guide on how to use keywords and filters to quickly search through our candidate database for potential applicants.

It shares tips on how to use shareable folders, saved searches, candidate alert notifications, and notes, so you can seamlessly manage your recruitment process when you identify potential candidates.

1. Using keywords and filters

Click on the For Recruiters tab on the right side of the top navigation bar, and scroll to the Find Candidates option on the list.

By using a combination of keywords and filters you can quickly search through the large database of candidates. Watch this video to learn more. See an example of a search here.

As you can see, the keyword search works like a Boolean search. This means that you can use words like AND, OR, AND NOT to refine your search. You can learn more about these by watching this video.

Further refine your search using the filters on the left side of the screen.

2. Saving Searches, Shared Searches and Alerts

Once you get a combination of keywords and filters that yields strong results, you can save a search so you don´t have to write the same keyword string and filter combination again.

You can then activate an alert based on this criteria, so that if somebody creates a new profile, or updates their profile, and it becomes relevant to your search criteria you will receive an email notifying you. You can easily deactivate it when it´s no longer relevant.

You can also activate alerts on searches that your colleagues have run previously under the “shared searches”.

All saved searches and alerts can be reviewed on the Recruiter Dashboard.

3. How to request candidate CVs

The orange correction mark icon on the candidate profile summary indicates this candidate has uploaded their CV. If it does not have the correction mark, it means they have not uploaded a CV.

In the case of a person not having a CV on their profile, you have the option to Request their CV. By justticking the little box on the right of the profile and then clicking the Request CV button, the candidate will receive an email from Devex informing them that a recruiter has requested to view their CV, and to please upload it. So you remain anonymous, but when they do upload it you receive an automated notification.

All CVs requested and available can be seen on the Recruiter Dashboard.

4. Using folders

Many people find it useful to save candidate profiles in a folder, so they can review them at a later date or share them with colleagues.

Use case example: if you are recruiting for a project with a colleague or team, you could save a number of profiles in a folder and then make notes on particular profiles. These could be about the candidates relevance for the job, status of invitation, or any information of note regarding candidate. Then your colleague can respond to your note, so you can incorporate your communication into your workflow. You can delete notes whenever you like.

To do this, simply tick the box on the right of the snapshot of any of the relevant profiles and select Add to folder from the navigation bar above the list. Then name the folder and click save.

You can add multiple or individual profiles at once. For example, if you wanted to select all 20 candidate profiles on a page, just select all and each little box beside the profile will be selected.

Note: All folders are shared among those that have recruitment access under your membership.You can see all folders by clicking on “My Folders” above the list of candidates or by going to the the Recruiter Dashboard.

When searching through candidates you can then use the folders filter to search through specific folders.

5. Adding notes

There is an option to add notes to profiles. These notes are only seen by those with recruitment access under your membership. By incorporating Devex into your workflow while recruiting, it's easier to share information with colleagues.

To add a note tick the little box on the right of the snapshot of any of the relevant profile, or profiles if you'd like to add information to multiple profiles at once.

When searching through folders, you will see the icon on particular profiles with notes on them, and can get a preview of the note if you hover over it.

You can also view the notes once you have clicked into the individual profile, others can add a note underneath if they want to. You can also easily delete notes.

6. Viewing a profile

Once you have clicked into a profile, you see their full CV, references, previous publications, and you can easily download their CV.

Note: we recommend using any browser but Internet Explorer to download the CVs.

You can see when the last time they updated their CV was. You can also request a CV, save profiles to folders, and write notes on profiles as on the main search page.

7. Contacting a candidate

It´s easy to email somebody with Devex. As a recruiter you may want to email one person or multiple at the same time. Watch this video or read below to learn how it's done.

To contact multiple people at once, just tick all boxes by profiles of interest from the search results page and click on the orange contact button.

You can also contact individuals from their profile page, clicking on the same button within the profile.

Save time writing repetitive emails

If you would like to save time when you´re mailing in the future, you should save an email as a template. This can be very helpful if you need to email multiple applicants at once, or tend to write similar emails a lot.

The next time you simply click on the template on the left hand side of the screen and the email appears, all you have to do is press send. You can also avail of those templates that your colleagues have saved.

All these tools aim to allow you work more effectively as a team, if you have further questions just email the team at info@devex.com. Good luck!