Logistics Assistant Job Vacancy at Save the Children

Logistics Assistant Job Vacancy at Save the Children – Save the Children is the world’s driving autonomous association for youngsters. We work in 120 nations. We spare kids’ lives; we battle for their rights; we enable them to satisfy their potential. We cooperate, with our accomplices, to rouse leaps forward in the way the world treats kids and to accomplish quick and enduring change in their lives.

We are selecting to fill the empty position underneath:

Job Title: Logistics Assistant Location: BornoRole Purpose

The Logistics Assistant is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the programme team.

Key Areas of Accountability Transport & Fleet:

Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation

Manage, maintain and repair vehicles in safe and efficient working order

Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there

Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets

Ensure the office is well stocked with necessary supplies stationeries and other consumables

Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively

Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed

Communication and Security:

Ensure adherence to communication protocol at field level.

Ensure that all communication systems in Field Office are maintained and staff trained in their proper and effective use

Report all security incidents in writing in a timely manner

Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner

Coordination:

Maintain and regularly update current contact database of other INGO organizations, donors and embassies.

Manage the diaries of the Base Managers where required.

Ensure the regular collection and dissemination of the mail and courier.

Co-ordinate and maintain the SCUK resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.