WizeHive Software

WizeHive is a cloud-based platform designed to collect, review and manage applications for grants, scholarships and other nonprofit programs. The system offers tailored workflows, reporting dashboards, automations and batch emailing.

WizeHive offers customized applications hosted online, i-framed into a website or in a personalized submission portal. The solution also includes a reviewer portal with team member-specific to-do lists, side-by-side scoring and related data sharing.

WizeHive integrates with a variety of email, accounting and CRM software, as well as 750+ other cloud-based programs. Zengine is a “low code” platform, designed to allow users even without technical expertise to build out new applications and workflows. Full implementation services are also available.

72 Reviews of WizeHive

Lori from Kauai United Way
Specialty: Other
Number of employees: 2-10 employeesEmployees number: 2-10 employees

November 2016

November 2016

WizeHive is AWESOME!

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WizeHive is a great easy to use grant review portal that our Kauai United Way staff uses as well as our Allocations committee. This year we will be opening it up to our full Board of Directors. I foresee no problems. It's very easy to use and simple to use.

Pros

Easy to use. Easy and convenient to access. The backend is easy to adjust from year to year.

Cons

Really the only con is the time difference between Hawaii and Pennsylvania. If problems occur... you must contact them early in the day as they do not have 24 customer service. Though problems are far and few between, WizeHive is a great product.

Wendy from Organization for Autism Research
Specialty: Other

December 2015

December 2015

Great for Nonprofit Grant Management

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Likes Best

Easy to use. Intuitive interface. Separate workspaces are neatly organized. Workspaces are very easy to customize based on project.

Likes Least

The website can be glitchy from time to time but it resolves itself.

Recommendations

Functionality is great for nonprofit grant management.

Lori from Kauai United Way
Specialty: National Organizations

December 2015

December 2015

WizeHive is a wonderful product used by our Kauai United Way!

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Likes Best

WizeHive is easy to use and it's a great product that is reasonably priced as well.

Likes Least

Only problem I face, is being in Hawaii, the time difference is sometimes a concern, but it usually works out. My previous customer support team has been awesome!

Recommendations

It is really easy to set up and if you are doing the same thing yearly and changing things such as dates and minor things, this is the product for you!

Ellen from Temple University
Specialty: Higher Education

December 2015

December 2015

Wizehive for our Business Plan Competitions

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There is tremendous flexibility in the applications we have built using wizehive - we can cut the data a million different ways! The reporting capability is really terrific too. And it works for a variety of different competitions.

Likes Least

I'd love to see more videos or models of how others are doing what we want to do.

Recommendations

When evaluating software like this, test for how you will be model your competitions, and how you will be able to report on the data.

Trusted grant management software

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If you are needing to collect and save a lot of data from grant applicants and reviewers, this is a great system to use. There are so many functions that can be utilized to maximize the grant review experience, and the support team is always helpful with answering any questions you may have about any step. Our organization has plans to upgrade to a submission portal next year which will allow even greater ability to perform a multi-step application process, save user profiles, and allow easy follow-up with grant recipients in order to collect final reports.

Pros

Auto email/bulk email feature makes it easy to notify applicants. Application forms are easy to update. Can perform an entire review process through WizeHive without much need from an outside source. Convenient place to keep track of records of applicants and reviewers. Also helpful with creating registration forms for events.

Cons

Somewhat challenging to navigate. Needs more help options and tutorials to make the user experience much easier. Still some bugs that need to be fixed (including some issues with a few of the filters in application forms).

Review Source: Capterra

October 2018

October 2018

2018 WizeHive Review

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I like that WizeHive is very user friendly and can be easily taught to those of all skill levels. Also, it is a great way to manage files and applications we receive. Lastly, the ability to create reports is a great tool.

Cons

WizeHive works well for our application process. There isn't anything about it that poses a challenge to our process.

Wizehive supporting Irish Social Innovation

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Wizehive has allowed us to run multiple application processes right through to Grantee management. The support and training was top class. Where there wasn't an obvious solution to a problem Taylor engineered one.

Pros

The software is very user friendly and logical. The training and supports received from Wizehive (Taylor) were top class.

Cons

Being able to automatically link emails to applications or contacts would be a significant advantage.

Scholarship Program

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The software was extremely helpful in transitioning our scholarship program from a paper application program to an online program for students. The amount of work it saved internally was amazing.

Cons

The software was at time not intuitive, but it was overall easy to use once learned.

Review Source: Capterra

Gwendolyn from Social Innovation Fund Ireland

July 2018

July 2018

WizeHive has totally revolutionized our selection process

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It has really streamlined our selection and reporting processes, making us more consistent and able to focus on improving how we work.

Cons

It didn't feel super intuitive to use at first, however the trainings are very helpful and once I got the hang of it.

Review Source: Capterra

Matthew from East Bay College FundNumber of employees: 11-50 employeesEmployees number: 11-50 employees

July 2018

July 2018

Fairly versatile form builder, with other types of functionality.

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Pros

We chose this product because of its flexibility. We were able to give our customers access to data and collect data from them without a per-user charge.

Cons

The product is relatively new, so features are still being added. Some things you might assume were intuitive aren't (yet)

Review Source: Capterra

Kristina from Prince George's Arts and Humanties Council

July 2018

July 2018

I absolutely love WizeHive! If you're looking into a new software system I strongly recommend them.

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Pros

The software is easy to use for the administrator and the user. The team lead will ensure the administrator has the information and tools needed to successfully use the software.

Cons

So far, I haven't encountered any barriers or dislikes with the software. Hopefully, the smooth transition will continue.

Review Source: Capterra

Kristin from NVIDIA

May 2018

May 2018

Excellent service and huge time saving abilities

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It is relatively easy to install and extremely user friendly and intuitive. The reports in real time are amazing! All of your information is stored in one place.

Cons

There are some small preference things, but they will just make a good product great! Some things would be hiding the plugins from users based on access level.

Review Source: Capterra

Debra from AATCC

May 2018

May 2018

Great experience working with Wizehive - knowledgeable, supportive assistance, product easy to use!

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Pros

It makes sense - it's easy to use and easy to learn! It has helped me take a time-consuming project (collecting scholarship applications) and simplify the process. Wizehive also comes with a knowledgeable staff, who is very helpful and walks me through the application and review processes. For me, learning a new software program can be daunting, but the software was easy to learn, and the online support allowed me to see and talk through each learning step. It gave me the confidence I needed to make the most effective use of this product for our Foundation scholarship program. In fact, when the Membership Department saw how Wizehive worked for our Foundation scholarship program, they decided they wanted to use it for their student competitions, and their competitions include video clips! This software is very versatile, easy to use, and adaptable to the many situations.

Cons

I really do not have any cons about this software. I enjoy working with it; it has met our needs.

We used to Wizehive to streamline and scale up the application process for our fellowships program.

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We have been extremely happy with our first fellowships season using Wizehive. The customer service has been superb, and we ran into few problems as we used their system to work with our procedures. Our process is complicated, and no other software fit our needs as well as Wizehive did. I would highly recommend this to anyone looking to automate and grow a fellowships program.

Cons

A couple of steps required a bit more manual labor than I had hoped, but Wizehive is already talking about coming up with ways to automate this for next cycle, so it really is a small complaint.

Saved us so much time in grant application reviews and processing!

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I really enjoy having an affordable one-stop shop for all my grants information. All my history is available in one place. I also really like the ability to hide fields and customize what my reviewers see. And we also appreciate the affordability. I like knowing WizeHive already has everything we need, and they keep the system up-to-date.

Pros

I like most that users can log in and save their drafts before they submit the applications. This has made it a much better user experience for our grant writers who are working across teams to obtain information for their grant application and need the opportunity to review drafts before they hit submit. I also like that I can set up a review portal - this saved us so much time compared to how we used to do this, with Excel spreadsheets, printed copies and attachments.

Cons

I wish I could have each user set up their own profile where they could see all of their applications on one dashboard. My understanding is that this is a potential future development, and I would welcome it!

Review Source: Capterra

December 2017

December 2017

Great team to work with, customer support is excellent, program did exactly what we needed.

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Integrates with Salesforce and the price of the program is unbeatable for what you receive. Customer service and integration team is the best I've worked with.

WizeHive has proven to be an excellent tool for our University Summer Research Grant Program.

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Organization of proposals submitted and reviews posted and save of man hours in contract award.

Pros

With the assistance of cust support, all of our requests have been addressed and implemented thru the WizeHive system.

Cons

Originally when contacting support, the responses were more generic. Once, we had a direct rep to contact, we received responses that related directly to our system.

Review Source: Capterra

Genice from Elkhorn Public Schools Foundation

November 2017

November 2017

WizeHive has been a phenomenal partner - excellent product and customer service!

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No more paper applications! Easy to track scholarship winners and process scholarship payments! Easy for scholarship selection committees to access applications from their homes - no more running to the Foundation's office to pick up paper applications and distribute them to their committee members. Much easier for students to apply for scholarships!

Pros

Our scholarship program grew to the point that we were no longer able to process paper applications. Many of our scholarships are unique - some require applications, others are team or coach selected. We needed a customized scholarship platform that could allow us to continue administering all of our scholarships and provide an easy way to track scholarship winners and process scholarship payments. WizeHive's Zengine product was the perfect solution to our scholarship program's needs!

Cons

The first year we implemented the software, there were a couple of things that I thought could be improved. The WizeHive team listened to my comments and has come up with solutions to make the process even better this year!

Review Source: Capterra

Laura from Town of VailNumber of employees: 201-500 employeesEmployees number: 201-500 employees

September 2017

September 2017

Wizehive is versatile, customizable, has incredible depth, functionality and great customer service!

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Savings on time, resources, paper and ease of use for my board to review.

Pros

My favorite thing about the software is how much time, resources and paper it saves me. I was managing the application process manually and it was super time consuming. It's been streamlined and I'm more efficient because of that. I also am really impressed with my implementation specialist . He's been invaluable and super patient with me during the entire process.

Cons

There are just a few minor things that could be improved upon, they are very specific to my review program. Mostly having to do with financial calculations.

A flexible, adaptable tool that does not require much training for the user.

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It saved me from using 5 different spreadsheets and Google docs to manage 15 different scholarships, a retention spreadsheet and individual e-mails to promote scholarships and collect data. I do not think it is as expensive and difficult to use as Salesforce or other products. It does seem to be built for scholarship providers as opposed to corporate vendors/sales managers.

Pros

It is adaptable to your needs and seems to be very robust. We rolled in a donor database, multiple scholarships, one application, a retention component and a selection process into one without having to pay for each feature. You are not boxed into one type of format and the designers seem to be very willing to add features as needed. Our contact has been great about being responsive and coaching us along the way so we get what we need on very short deadlines.

Cons

The online help function is not very good. It is hard to tell how making changes in one area will affect the end result. It would be great to be able to look at other scholarship applications and be able to pick and choose from other users to create our own.

Review Source: Capterra

Hannah from National Lutheran Communities & Services

August 2017

August 2017

This interface is easy to learn and use, and when questions arise customer service is very helpful!

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WizeHive makes it possible to manage our grant program and the increasing number of proposals that we receive.

Pros

Customer service is very helpful and responsive. They're helpful in answering simple fix questions, as well as brainstorming on how their software can accommodate more complex requests.

Very easy to build your own application form, as well as follow-up forms.

The interface can be customized to fit your organization's branding.

Online help articles are very helpful and easy to follow.

Easy to create and customize reports.

Easy to create a new workspace - its basically a copy, paste function.

Overall - if we were to go through this process again, we would make the same decision to use WizeHive.

Cons

Applicants have to create new credentials every year in order to access their application so, they have separate logins for the year they are reporting in and the year they are applying for - that can get confusing.

Yearly workspaces cannot communicate with one another so doing YTD comparisons can be challenging.

There are some features, such as the calendar and cascading forms, within WizeHive that I wanted to utilize but were not sophisticated enough features to make it worthwhile.

Sending an e-mail to users through the WizeHive app comes from the WizeHive domain and frequently goes to the spam folder. While you can direct replies to an internal e-mail, I would like for the e-mail to also appear as though it was sent from our domain.

Review Source: Capterra

Response: WizeHive, WizeHive

Date: August 2017

August 2017

Hannah - thank you very much for your thoughtful response and great feedback! We will follow up with you directly to discuss further as many of the items you noted have recently been addressed or are our on our near-term roadmap. Regarding the communication between yearly workspaces - this is a key priority for us and is on our near-term roadmap. Cascading forms is a core feature and we'd like to further discuss any issues you are experiencing to see if there is an immediate way to support/address your needs. For clients looking for more advanced calendar functionality, we have other options we can recommend. As for emails, we heard a similar concern from another client, investigated and made some changes to our email plugins that should significantly improve deliverability going forward. Thank you again! The WizeHive Team

Shelly from The Findlay-Hancock County Community FoundationNumber of employees: 2-10 employeesEmployees number: 2-10 employees

August 2017

August 2017

This software has allowed us to transform the way we do scholarships.

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The software has enabled us to streamline our process in many ways, allowing us to focus our time betters serving our students, volunteers, and donors.

Pros

With this software we have been able to expand our program in multiple facets. Not only have we been able to add more scholarships, but we have been able to improve upon the way we administer them. The process has been simplified for our staff, our reviewers, our recommenders and our applicants.

Cons

We have new scholarships every year and making changes seems to be a very complex process as those changes need to be made in numerous locations. The software is also costly to have.

My experience has been quick, professional and efficient from the sales process to the set up!

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This software has allowed up to eliminate paper applications for a complex scholarship application process. It has allowed us to create an online database to track our scholars as well as our donors.

Pros

I appreciate the ease in which we can customize the software to do exactly what we are asking it to do. The flexible platform and the supportive technology support make the process painless to set up the system to perform exactly how we want it to.

Cons

It is difficult to find a negative aspect to this software. It would be nice to have more customization's available on the front end to make the application or platform look exactly as we would like it to look to our consumer.

Review Source: Capterra

Micah from Texas Tech University Teaching, Learning & Professional Development Center

July 2017

July 2017

WizeHive helped us to consolidate and simplify several applications, making our job much easier!

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It is simple. Once you are familiar with where everything is and the way it's set up, the applications are very easy to administer and update - even for people who aren't good with technology.

Cons

My least favorite feature was the way folder assignments had to be made individually, but I expressed this concern and my implementation specialist helped add a feature so that I could move larger numbers at one time.