Going to have to come close to admonishing a colleague

Sometime this week, I'm going to have to talk to a colleague about their not not attending to some matters which were part of their admin load/roles. They absented themselves from work, and missed meetings on matters that are part of their admin portfolio. This isn't the first time they've pushed admin responsibilities onto other people, because they've prioritised their research.

I've never had to do this before - any tips? I'm thinking of approaching it in terms of getting them to think of the impact of this on their desire for promotion & greater responsibility. Problem is, that no-one gets promoted on "team work". I'm lucky to work in a unit which has an extraordinary team work ethic - basically, we support each other. This colleague's behaviour has been noted over the time they've been with us, and I now feel it's my ethical duty (I'm their line manager) to broach it with them.

Part of the response I anticipate will be that they "had an urgent research deadline" or research meeting out of town etc etc. This is in spite of there being a clear policy that time away from campus during term needs to be checked with line manager. So, as the Germans say, "Ich hab rechts" but it's so unusual to ever have to question a colleague in a way that moves towards "disciplinary"

Can you get advice from your HR department. If this is the first time you have had to do this you should have some support and a clear idea of your organisiations policy so that you act in keeping with that.

Hmmm. My experience is not academia. But if approach it from a workload / prioritisation perspective? As in, are you overloaded? Do you need support to fulfill all parts of your role? How can make sure X (the admin stuff) is done next time?

I'd arrange a meeting with them and have a list of every time they have not undertaken their duties as they should. Make it clear that while there is some flexibility, no more missed meetings or giving work to others will be accepted.

If they say "I had an urgent research deadline", you say that they are paid to undertake a role, not to study. If they cannot do both then maybe this is not the job for them.

The advantage of the approach I suggested is that they'll probably say (implicitly or explicitly) that they chose Y over X as its more important and they don't want to stop doing Y. At that point, you are talking honestly, which helps a lot, and then you are into a discussion about how X is a core part of their job, has to be done, and while they don't have to give up Y, they do have to find something else that they can stop doing because X is non-negotiable.

No, research is part of an academic's job! And it's what will get them promoted, whereas attending committee meetings won't necessarily, hence this ambitiou colleague blew off some meetings (I had to go instead ...)

Bounced that's given me some ideas, thanks. Basically, there's no more "support" available universities don't have multinational resourcesAcademic staff have a lot of autonomy in arranging and managing their work load. Which is why it is very rare to have to call someone to account. Mostly the work is done. But, as you say, some tasks are non-negotiable, and that's what my colleague needs to understand.

In my experience this is usually handled in academia by sending out an email to everyone in the department reminding them of their duties. This has the effect of pissing off everyone who is doing their job properly while passing the offender by completely, who probably won't even read it. I commend you for tackling this head on!

I echo the commendation for tackling it. As someone who routinely gets stuff dumped on me as a consequence of being administratively competent, colleagues who neglect the administrative side of the job drive me crackers.

How do your promotion procedures work? Obviously research is key, but technically admin is usually part of the criteria. I can think of two people who never got past the 'recommendation from the department' stage of the promotion procedure because they simply didn't fulfil their administrative roles and it was felt they couldn't be recommended to a promotion which comes with the assumption that you can be given more senior admin/management roles.

FurryGiraffe - yes, this is a relatively junior academic who has asked for more admin responsibility in a particular area. I may remind them that this won't happen if they can't do the more basic stuff.

My dilemma is that I don't want to a) be seen as bullying, and b) make it a big official thing, yet. I'm hoping that by asking why they blew off these particular meetings, I can get them to think about their approach. They're coming up to a milestone in terms of probation/promotion, and I want to clear this up beforehand. I don't want to stop their career although I'd write them a brilliant reference if they were applying for jobs elsewhere for just this, as I too, put a lot of value in research. But admin is a necessary evil for academics.

And chemenger - yes, we have a standard announcement made at our unit meeting at the beginning of each term that absences during term time must be run past either me or the other person in charge ... And yes, it pisses everyone off, or worries them, unnecessarily, except for this colleague

It doesn't work like that, Stealth-Bear, I wish I could explain how it does work. Basically, it's not that hard for faculty to duck the tedious jobs. I hear a lot of moaning about lecturers who don't pull their weight, too, esp. on the boring admin jobs but other tasks, too. I have no idea why there isn't any system to keep them more accountable. Commendations to &FarAway for sure.

Where we are, there is a formal appraisal system but nobody makes sure it happens, iyswim. We had a very efficient Admin-Bot who would regularly nag about appraisals but her successors never say anything about it.I haven't had an appraisal in almost 2 yrs.. suits me, thankfully.

I'm not seeing how &Faraway would be guilty of bullying. As long as you can clearly document the problems, it's hard to call bullying.