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Configuring Smart Folders

Smart Folders organize your content so that you can store files
across your organization, but view them based on information requirement, not
location.

Stored searches are shown in a folder tree, so that when a user opens a folder, a query
is run and the results are displayed in a list. Files are also automatically classified
when they are uploaded.

Smart Folders are installed as a core part of Alfresco Content Services, so there is no
separate AMP file to install or upgrade. The Smart Folders function is disabled by
default, and can be enabled in your alfresco-global.properties file
by specifying smart.folders.enabled=true.

Folders are differentiated by icon:

Physical folder:

Smart folder:

Using Smart Folders in this way helps you to manage your information; for example,
where you have a number of sources of information, in a variety of folders. Content that
might be related to, but not directly involved in your work is also retrieved, depending
on the search criteria.

The Smart Folder structure is created by associating a Smart Folder Template with an Alfresco Content Services physical folder.
Multiple Smart Folder structures can be defined in a single template. For every Smart
Folder, the template defines a folder name, search, and filing criteria, along with
other properties. New templates are typically defined and added by business analysts,
and created by administrators.

The folder structure can be personalised by user, for example, if you create a folder
called My Files, you can populate it with files relevant to each
user.

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