Ministry of Defence Tender for Employee Relocation Services

The provision of employee relocation services for eligible employees transferred by all of the establishments of the Ministry of Defence and any other UK government departments or Contracting Authority.

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Employee Relocation Services

Reference number: 700006257

II.1.2)Main CPV code

79613000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of employee relocation services for eligible employees transferred by all of the establishments of the Ministry of Defence and any other UK government departments or Contracting Authority. This will include but not be limited to Central Government Departments — Schedule 2 Annex O details other potential customers. The employee relocation service shall have a Guaranteed Sales Price (GSP) service, and provide legal, survey, estate agency, valuations, removal, property maintenance services, insurance for the old property and partner career assistance. The provision will also cover tenancy introductory/management services, expense management, and support to group moves. An introductory relocation service enabling employees who are not participating in the full GSP service will be required which includes access to the contractor panel suppliers, providing legal, survey, removals and partners career assistance. This shall be primarily UK based with limited overseas relocation.

II.1.5)Estimated total value

Value excluding VAT: 18 782 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

98392000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UNITED KINGDOM

II.2.4)Description of the procurement:

Employee relocation services. The provision of employee relocation services for eligible employees transferred by all units and establishments of the Ministry of Defence and any other UK government departments or Contracting Authority. This will include but not be limited to Central Government Departments, Executive Agencies and Non-Departmental Public Bodies (NDPBs) — Schedule 2 Annex O details other potential customers. For the avoidance of doubt all other organisations listed in Schedule 1 to the Public Contract Regulations 2015 shall be entitled to access to this contract.

The employee relocation service shall have a Guaranteed Sales Price (GSP) service, and provide legal, survey, estate agency, valuations, removal, property maintenance services, insurance for the old property and partner career assistance. The provision will also cover tenancy introductory/management services, expense management, and support to group moves. An introductory relocation service enabling employees who are not participating in the full GSP service will be required which includes access to the contractor panel suppliers, providing legal, survey, removals and partners career assistance. The service is to be provided for staff moving within the UK (and in some cases, limited employee relocation or tenancy management services overseas).

The total estimated value of this requirement is 18 782 500,00 GBP: this reflects a combined value of 11 182 500,00 GBP of estimated MoD expenditure and 7 600 000,00 GBP of estimated other customers expenditure.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 18 782 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

During the final year of this advertised requirement a subsequent tender exercise shall be initiated to satisfy future relocation requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This proposed requirement shall have the facility to extend for one additional option year — year 5.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Schedule 2 Annex O of the invitation to tender document (which can be accessed on this site) provides details of other potential customers for this advertised requirement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/05/2019

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/09/2019

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 – 5 years

VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2019429-DCB-14844318