☏ 01305 267483

Privacy Notice

Version 2 – May 15th 2018 Encompass Dorset

Encompass Dorset collects data from visitors throughout the website experience. This is largely to provide interactive functionality that would otherwise be impossible without collecting the minimum amount of data. Some data is also used to analyse your experience anonymously to improve the website experience.

Encompass Dorset respects your privacy so we will not sell your data to third parties, allow any access to the data that isn’t necessary to honour any other contracts we have in place or store excessive amounts of data we no longer need.

Encompass Dorset will comply with the General Data Protection Regulation (GDPR) (EU May 25th 2018).

Definitions

Data Subject – any living person.

Third Party – another company who Encompass Dorset works with to provide services to the Data Subject.

Personally Identifiable Information – data belonging to the Data Subject that can be used to uniquely identify them.

Data Processor – any organisation that works on (processes) Personally Identifiable Information.

How we obtain your data

Encompass Dorset collects data from the Data Subject during the usage of this website. Some of that data may be Personally Identifiable Information. This may be entered into web forms or provided to the website by the browser (such as IP address).

Encompass Dorset may also obtain Personally Identifiable Information about the Data Subject from a Third Party as part of a contract to work with that data.

How we use your data

Encompass Dorset primarily uses data from the Data Subject either to serve a contract between Encompass Dorset and the Data Subject, or to provide necessary functionality on this website.

Encompass Dorset may also collect additional data to satisfy other legal requirements, such as is required for e-commerce.

Third Parties which have access to the data collected

Encompass Dorset works with several Third Parties to provide the service the Data Subject receives.

In all cases there is either an explicit contract in place between Encompass Dorset and the Third Party, Terms and Conditions or another legally binding relationship.

The data will likely be shared with:

Logic Melon (Job posting and candidate management software)

Alphabet Inc (Google) – a suite of Google Tools is used by Encompass Dorset

Intergage Ltd – website host/provider.

The data is also rarely shared with the following:

Mobile phones – our staff may enter your contact number into their phones for the purpose of a meeting and will then erase the number after the meeting.

Marketing

Encompass Dorset does not share your data with any Third Parties for marketing purposes unless the Data Subject has explicitly opted in.

Third Party Cookies

Encompass Dorset can largely operate without the use of third party cookies. However, in many cases third party cookies improve the website experience.

Encompass Dorset will not add social sharing buttons to the page unless the Data Subject has explicitly opted in to social cookies.

Encompass Dorset will not include any tracking systems unless the Data Subject has explicitly opted in to tracking cookies.

Encompass Dorset will allow Google Analytics to operate on this website in order to provide necessary anonymous analytical data. This may result in a small amount of Personally Identifiable Information being collected but this is only used as statistics and not for identification purposes.

Data Security and Storage

Encompass Dorset will store data for only as long as necessary to fulfil the purpose for which it was obtained. Some data may be held for longer if it is either held on other systems that have not been updated, in backup data that has not expired or because of another lawful basis.

Encompass Dorset takes security seriously and makes use of technology where feasible to secure data and protect against breaches.

Personal data protection principles

We adhere to the principles relating to processing of Personal Data set out in the GDPR (as follows) which require Personal Data to be:

(a) processed lawfully, fairly and in a transparent manner (Lawfulness, Fairness and Transparency)

(c) adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed (Data Minimisation)

(d) accurate and where necessary kept up to date (Accuracy)

(e) not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is processed (Storage Limitation)

(f) processed in a manner that ensures its security using appropriate technical and organisational measures to protect against unauthorised or unlawful processing and against accidental loss, destruction or damage (Security, Integrity and Confidentiality)

(g) not transferred to another country without appropriate safeguards being in place (Transfer Limitation)

(h) made available to Data Subjects and Data Subjects allowed to exercise certain rights in relation to their Personal Data (Data Subject's Rights and Requests).

Data Subject's rights and requests

Data Subjects have rights when it comes to how Encompass Dorset handles their Personal Data. These include rights to: