Personal Mileage for Non-Employees

Personal Mileage is always going to be a reimbursable expense upon completion
of the travel.

Regular Mileage Reimbursement for a Trip

Actual business mileage is calculated for direct mileage between points on
the traveler’s itinerary. Mileage in excess of this requires a written
explanation of the business purpose. Mileage will be calculated from the
traveler’s duty station or home, whichever is closer. A mileage calculator is on
our webpage listing commonly visited cities. If the city needed is not listed,
use Mapquest.com to obtain mileage. Attach the printout to the travel
reimbursement.

How to process on a Paper Travel Reimbursment Form

Mileage should be entered on the paper travel reimbursement form under the section titled Transportation. Within the Transportation column there is a row titled Car which has two blocks that you need to complete the miles that the non-employee drove and the second one is the mileage rate that you would like to reimburse at.

Mileage Rate

Per the directive from the Office of State Budget and Management, the
business standard mileage rate has increased from 56 cents per mile to 57.5
cents per mile effective January 1, 2015.

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