Bancroft Administrative Office

Bancroft Administrative Services provides administrative, clerical,
accounting/budget, development, and special projects support to the Bancroft
Library Director and Deputy Director, and the following divisions: Public
Services, Technical Services, the Curatorial Group, Mark Twain Project,
and the Regional Oral History Office.

Changes implemented in 1993-94 were based on the Bancroft Administrative
Task Force Review in 1992. At that time, the office was staffed accordingly
and recommended efficiencies completed. Since that time, the Administrative
Office has been reorganized as follows:

Friends

Friends accounting functions were moved from Bancroft to Library Development
Office (LDO) effective July 1996.

A Friends budget was proposed, approved by the Council of the Friends of
The Bancroft Library, and implemented for the first time.

Solicitations and 2 events/year plus the Annual Meeting are now, for the
most part, handled by LDO (acknowledgments and fund reports pass between
the two offices).

Funding was moved from Bancroft to LDO to cover the cost of operations
in LDO. The Friends positions in Bancroft were decreased by .25% (from
1.0 to .75 FTE).

Budget Recommendations

FTE/Salary savings:

A permanent reduction of 1.0 FTE (.25 FTE Career, and .75 FTE GA) with
a permanent cut to Salaries of $24,700 ($14,200 Career and $10,500 GA).

Due to the loss of employees in two key Administrative positions and cuts
to the budget, a proposal has been made to consolidate the two Administrative
positions: Friends Assistant and the Office Administrative Assistant/Secretary
to the Director with 1.0 FTE Administrative Assistant II, providing a savings
of .75FTE.

Also proposed is the addition of .50 FTE Receptionist/Administrative
Assistant I and reducing student GA from 1.5 to .75FTE, a savings in GA
of .75 FTE.

Increase use of campus mailing services for special events/mass mailings

Short Term Dollar Savings:
None in salaries; savings in staff time which can be redirected to
higher priority projects. Anticipate moderate savings for the cost of paper
copies (currently Bancroft spends $8000 annually on Xerox paper for copiers
and printers); estimated savings $2,000 annually. However, there will be
an increase to telephone costs for Voicemail ports which will offset the
savings in paper.

Long Term Goals:
With the implementation (now in-progress) of Voicemail completed, recommendation
is to combine the Registration Desk with the Administrative Reception Desk
and relocate to Bancroft Lobby. This would eliminate one full-time position
(combined GA/Career) needed to staff both desks. Salary savings estimate
$25,000.