The words may seem, to non-speakers of French, to be flowing with the elegance and grace that is commonly associated by many with the official language of France. However, when translated into English, one of the most widely-spoken languages, the song quite quickly loses that elegance and grace and becomes something of a riddle for people unfamiliar with the song’s origins:

What was once an elegant-sounding marching song now becomes a rather weird one (without the proper context, that is, for those with a penchant for reading French martial history will know why the song’s lyrics is such).

The above example illustrates why the understanding of foreign language is important, and why companies still continue to look for foreign language transcriptions services. After all, how are non-speakers of French to know that the song is basically talking about someone pouring out their love of onion without having someone translate it for them?

Some of the other benefits of having foreign language transcription include:

It facilitates the exchange of ideas

History is replete with examples of books and pamphlets and other kinds of text which originated from a certain country, painstakingly translated by an individual or group of individuals into different languages, and whose consumption by the greater mass enabled by these translations triggered massive societal changes. A famous example would be Martin Luther’s Ninety-five Theses, which took the Catholic world by storm and ushered the Reformation and Protestantism, or Karl Marx’s Communist Manifesto, which gave rise to communism and whose influence remains today in many schools of thought.

In the same vein, although perhaps not as societally-changing, translation and subsequent transcription of audio and/or video from its original language to another language allows the ideas of the participants to be recorded for posterity in another country or place, thus letting ideas freely flow from one country to another, from one individual to another, and from one culture to another.

Data is not limited to one place

People from one country can only give you so much data, and someday, the flow of fresh ideas from them will dry up or become negligible so as to be somewhat useless. The use of foreign language transcriptions rectifies this problem, for it allows people to gather fresh data from different countries.

It allows for larger and far-reaching decisions

Someone with access to a wider demographic because of foreign language transcriptions has the opportunity to really make sweeping changes to their structure or product line or whatnot, changes that can and will affect them and their target audience for generations to come. Because ideas for improvement are flowing not from one place but from many others, the company or individual is given the chance to review the data coming from all of the places and compile them into a record that can then be used to target certain demographics, such as all young men in the world, or all married women in the globe. This data can also be used in negotiating with potential customers or partners.

It facilitates the reaching of hearts and minds of people

Many people across the globe may not bother or may simply not have the time or resources to learn a new language, and thus remain monolingual. A company or person looking to connect and talk to those people at a personal or intimate level must be able to communicate with them in the language that they know. Foreign language transcription and translation of audio/video lets them bridge that gap of monolingualism, and successfully communicate what they want people to learn.

In a world where digital translation is easily available, and the number of people who are speaking English, arguably the most important language around, is ever-increasing, it is easy to doubt the importance of translating text. Nevertheless, there are no signs that every single person on the planet will adopt English as their only language. Translation is important, and this will no doubt be the case further into the future.

It is very easy to fall into the trap of dismissing transcriptions as just another one of the many things that may sound all well and grand and complicatedly awesome, but ultimately serves no purpose for you, your business, company or corporation, other than to leech off of your funds and give you another excuse to get more budget. It is also very easy to feel regret and humiliated when your competitors equipped with transcriptions from a proper transcriptions service grind you to the dust and leave you for the metaphorical carrions to devour.

When that happens, you may as well smash things around the office, for all the good that that will do for you (although it is heartily recommended that you not do so, and express your frustration at a more subdued level).

The benefits of transcriptions, especially at the corporate level, has often been discussed and debated upon. The benefits are many, yes, but without the proper knowledge of how to utilize conference call transcriptions, they may as well be junk or trash.

So, how exactly do you use corporate transcriptions? How should you utilize them so that they help you and your company reach the top and be the ones leaving others in the dust and to the metaphorical carrions, instead of the other way around?

Get your corporate transcriptions printed – or make digital devices comfortable for people

The first thing you must do is get all of the transcriptions – whether they’re from a conference call, a meeting, or an interview – that you will undoubtedly use printed. Digital copies of transcriptions are all well and good, but they do have limitations and negatives, one of the most glaring being the fact that it is rather tiring for the eyes to keep looking at a computer or tablet screen for too long while reading text. Besides, reading comprehension is better when people read from paper rather than from digitally. Not only that, people can also take around the paper stuff anywhere and review them – not that there’s no guarantee that they will do that, mind you.

Granted, the abovementioned step may be impossible to do if, say, your company’s striving for a paperless environment or there’s somehow no printer around anywhere in the office, in which case you’re stuck to doing things the digital way. If this is so, make sure that the settings of the digital devices used by employees can be adjusted. Simple things like adjusting the brightness of a computer screen or tilting a screen sideways can and will greatly boost digital reading comprehension and make the experience of reviewing even business papers at least tolerable, if not outright pleasant.

Summarize important points

Get a pen or highlighter or even an old-fashioned pencil – or use a digital highlighting tool of some kind – and get to underlining important points and, wherever pertinent, taking down notes and observations about them. Summarizing not only reduces clutter and removes pointless stuff, but it also allows people to review the material on hand again and again. Talk about killing two birds with one stone!

Of course, your people might be overworked or tired or simply don’t have the motivation to do another somewhat boring task. If so, then look to hire a meeting minutes service that can do the summarizing for you. Some transcription services, aside from offering transcriptions, can also offer this feature at a low additional cost, so definitely ask when you look to hiring them to do transcriptions for you.

Give every relevant person a copy of transcription

Your corporate transcriptions are utterly useless when they are simply lying around the office or taking up space in digital devices with no one but a select few having access to them. Therefore, give every person involved, with the proper security clearance, a copy of the transcriptions, so that they have a chance to review things and take notes themselves. They will thank you for it, and you will thank yourself for doing it later on.

When someone asks for a copy, give it to them

Now, when an important person in the company – maybe your boss, or if you are the boss, a shareholder or partner – or your customer asks for notes on a meeting that was conducted a few days ago perhaps, what do you do? Do you refuse them? Do you say, “No, I don’t have a copy or anything, sorry,” Of course not! Communicating valuable knowledge about the company is extremely important to every stakeholder and relays transparency and willingness to cooperate for the success of the business or organization.

Make sure that meetings and conference calls go okay

Having a transcription of meetings and conference calls of your company is all well and good, but they can only really help you when they are of high quality. Aside from making sure that you hire a good transcriptions service, which should be your number one priority when choosing who to hire, make sure that all meetings and conference calls are properly arranged and moderated, and that all participants stay on track. What use is a meeting where all the participants only discuss about that department-wide dinner last Saturday, or a conference call where everything goes wrong? Keep in mind the many things that you have to do to ensure that meetings will go well to get high quality recordings for conference call transcriptions.

There are, of course, a few other things that can be mentioned here, but the abovementioned ones are really the most important to consider. Keep them in mind, and remember them next time you get corporate transcriptions made by a transcriptions service.

Greenwich, CT. December 20, 2018. Civicom® transcribing service TranscriptionWing™ has launched InSummary™, a meeting summary solution designed to help clients digest recorded meetings and conference calls with transcribed meeting minutes.

In continuing its commitment to provide competitive audio transcription solutions, TranscriptionWing identified InSummary as an answer to a determined need of clients for a cost-efficient and more convenient meeting summary service. With the new InSummary service, clients can obtain a greater value from their meetings and are better empowered to arrive at well-informed decisions from detailed and accurate meeting minutes.

TranscriptionWing’s new InSummary meeting minutes service enables executives to make well-informed key decisions from accurate, quality meeting summaries from their recorded conference calls or meeting sessions.

To use InSummary, clients simply request summaries of their meeting minutes by providing audio or video recordings of their conference calls or meeting sessions. Clients can then choose among a standard 3 to 4-page summary, a more concise 1 to 2-page executive summary, or provide their own custom specifications. Clients can also take advantage of flexible add-ons to their meeting summaries which can include using a custom format or template, or requesting for a full transcript of the original meeting.

InSummary takes away the cumbersome and expensive task of hiring and scheduling a meeting notetaker. Pricing is competitive with industry standards, and costs less than a live notetaker attending an event. Unlike an ordinary meeting summary service, clients can expect faster turnarounds from an all-human team of seasoned TranscriptionWing editors who are well equipped to quickly identify key points made in a meeting or conference call recording and are thoroughly experienced to deliver accurate and quality meeting summaries.

About TranscriptionWing™ Originally established to provide transcriptions complementing Civicom’s conferencing services, TranscriptionWing continues to serve affordable and accurate general transcriptions to various industry sectors including market research, technology, finance, as well as legal, educational, and religious institutions. The general transcription service has continued to develop its processes and offerings over the years while strengthening its new and existing relationships and improving its services to meet different client demands.

TranscriptionWing™ specializes in general transcription services, providing accurate audio transcriptions at flexible turnaround options from four hours to five days at rates that are as low as $1.29 per recorded minute. TranscriptionWing operates in a culture of confidentiality that ensures project security and client information privacy.

While many services try, test, and struggle with the automation of speech-to-text conversion, TranscriptionWing continues to provide the indispensable human touch in the transcription process. TranscriptionWing is a service of Civicom Inc., a reliable global leader in proprietary audio conferencing technology, online meeting software, web technology tools, and superior recording capabilities. For more information, call +1-203-413-2414 or visit https://www.transcriptionwing.com.

Conference call transcriptions are rather highly valued in the world of business, primarily because it allows people to review important decisions and topics that may dictate a company’s or group’s business going forward.

It is easy to assume that holding a conference call and then subsequently presenting its recording is an easy task. It is even easier to fail holding a proper conference call and not submit a proper recording for transcription because your audio was so bad that even you, who held and chaired the conference call, was not able to understand even an iota of it.

Thus, here is a list of somewhat technical things that should be kept in mind when thinking of planning and hosting a conference call as well as when submitting the recording for transcription.

Choose a quality conference service provider

This is certainly the most obvious item on this list and one of the most important to boot, yet so many people seemingly forget this rather commonsensical item. Your conference call is only as good as the equipment that you use for it. Thus, choosing the right conference service provider is the first step to conference call success, and then to a good conference call transcription.

There are many things to consider when choosing a conferencing service provider, ranging from price and cost to more technical matters such as how many callers are supported and what vendor is providing service in its conferencing technology. Like many things, how you choose between all of them depends on what exactly you need to accomplish in your conference call. Why choose the most expensive services when you’re only going to conduct a ten-minute call between four people and all you want to talk about is the weather in, say, Antarctica or something? So, choose the conference service provider you would use depending on your stated goals for the conferencing. Just don’t expect that the more mediocre ones, which cost low or may even be free, would rival the quality that can be found in the higher-priced services. You get what you pay for, after all.

Stick to good old analog

Quite a lot of conferencing services give you the choice of either using traditional phone lines or VoIP (internet audio). If this is the case, then opt to use traditional phone lines. Depending on the service provider, you don’t lose out on anything, even if you’re planning to host a web conference, because some services offer relatively seamless phone audio integration into a web conference so you get clear audio for your online happening.

Even with the advent of such things like fiber optics cables and whatnot that have dramatically increased the reliability of the Internet, it is still a relative newcomer to technology, especially when compared to the telephone, which has been in existence in some way or another for over a century now. The telephone has been given time to mature to a stable state, whereas VoIP calls, which rely on the Internet, still has bugs here and there. Sure, it may have improved by leaps and bounds compared to, say, a decade ago, but the fact remains that even with a strong Internet connection, VoIP calls still experiences pops, clickings, strong feedback, and other such noises due to the digital sound file. Those kinds of noises severely hamper and will no doubt reduce the quality of your conference call recording and transcription.

If the service provider gives no option other than to do a VoIP call, then make sure that you’re connected to a reliable Internet connection. Use an Ethernet cable to connect your device to the Internet, as this has noticeably less latency and lag than using a Wi-Fi connection.

Use a landline with headset

Ideally, you should use a landline phone with a headset rather than a handheld phone or over speakerphone. Cell phones, while generally having reliable connection, are still far inferior to the quality that landline phones can bring to bear. Landline phones don’t pick up a lot of background noise, as well, compared to cell phones and even speaking over speakerphone. These background noises will make it harder for a conference transcription service to generate quality conference call transcriptions.

For even better call quality, use a headset or earpiece hardwired to the device that you are using. A good headset or earpiece helps you further eliminate background noise and control volume settings and the like, which can be a godsend when there’s so much noise around, like when some construction work is going outside of the office and you can’t exactly mute it altogether. Avoid using Bluetooth-connected headsets as these are less reliable and more prone to being disconnected than a hardwired headset or earpiece.

Do what you can to control your setting

Try to pick the quietest room to do the conference call. If you’re in your office, try to find a small, closed, and secluded room free from background chatter or sudden interruptions from officemates and whatnot. Mute other phones and electronic devices that could make noise in the area. Before starting the conference call, post a placard or some sort of reminder outside the room to dissuade would-be noisemakers from making noise and disturbing your call.

Use the muting function, and control your volume

Virtually all conferencing call providers provide an option for muting participants in the call. Get familiar with this function, for this will no doubt be one of your best allies in the call to come. Ask your conferencing call provider for the specifics of the muting they provide, and use them accordingly. Tell all participants in the call to mute themselves when they are not speaking, as not muting properly will lead to the bane of conference calls: sudden background noise that was unexpected yet still came, such as dogs barking, cats meowing, horns honking, strong wind blowing or someone shouting something. Such things will damage your conference call recordings and transcriptions.

Related to this, use the volume controls on your landline or device to raise or lower the volume required to be heard and to hear the conference call. Adjust your headset when other participants have trouble hearing you speak.

Don’t get too close to the mic

This is an entry in this list that a lot of conference call participants inadvertently make. Being close to the microphone amplifies such “plosives” as b, d, g, k, p, and t which makes a rather annoying popping sound that is a genuine nuisance and mood basher for the other participants. To avoid this, put your own microphone to the side of the lips and not directly in front. Adjust the position of your headset until you get it just right, and try to hold it with a finger or two to steady it while you’re talking. Also, make it a habit to ask other participants if you’re getting it just right. This will avoid any unwanted interruptions or annoying noises in your conference call recording and transcription.

This also has the effect of actually reducing the likeliness of echoes happening, which can further deteriorate the quality of your recording and subsequent transcription.

Convert the file at a high processing rate

Don’t skimp out on having a large file at the end of your conference call and instead opt for converting your file to the largest possible processing rate. This will increase the file size of your recording, but rest assured for the higher the processing speed in kilobytes, the higher the quality of the recording. Try to convert .wav files to the more common .mp3 format for easier support and playback on computers. If possible, let the file convert overnight so that the good quality conference recording is available the next day for immediate transcription.

With the above tips, as well as knowing the best practices for conference call transcriptions, it is almost guaranteed that you will be able to make professional and high-quality recordings of conference call for immediate submission to a quality transcription service who can turn your audio into text and thus make it a hell of a lot easier for you to do your job and get success and rewards. Just remember one thing: the equipment, and how you handle them, are key to a successful conference call recording and transcription.

Former United States politician Barbara Mikulski once opined that, “Courtrooms across the country are our protection against redlining and discrimination.” Was she right? Well, we can never be sure, but one thing is clear: that is certainly a high opinion to have of courtrooms as compared to what was once uttered by Clarence Darrow, himself a lawyer and member of the legal profession, “There is no such thing as justice — in or out of court.”

In any case, whoever may have been right between the two mentioned above notwithstanding, at least one thing for everyone remains clear: the legal profession is a very complicated one.

Daily, lawyers, judges, and other legal practitioners sit down and try to make sense of a hundred and one cases, which can differ wildly from something as comparatively simple as tax evasion to something more complicated such as arson or murder, to the somewhat bizarre or weird such as someone suing someone because a seagull attacked her.

With that kind of volume of work coming in, how do legal professionals adapt? How can they make sense of each court proceeding, each and every testimony and affidavit and memorandum and summonses?

Enter legal transcriptions, defined broadly as any spoken legal proceeding or dictation into a text format. These kinds of transcriptions deal with all aspects of the legal profession, can be done live or via recordings, and can be created either by a machine or a human transcriptionist.

Legal transcriptions provide legal practitioners with a variety of benefits, which include but are not limited to:

Plan cases better – Perhaps the most important of the benefits that legal transcriptions provide, legal transcriptions significantly make it easier for legal practitioners to review cases and prepare their avenue of attack or defense. The legal profession is often said to be a profession that relies on quick tongues and the ability to keep calm under pressure. Legal transcriptions allow legal practitioners to do the above-mentioned things by giving them the tools to thoroughly prepare themselves to make piercing questions that might just break down the other side’s defense, or else mount a riposte that may even lead the other side to make a mistake that they can then exploit to win the battle of wits.

Get accurate information – What can a lawyer do without information with which to pursue the case? What can a judge without knowledge of the case he or she is hearing do? Legal transcriptions give legal practitioners a fighting chance by giving them all the particulars of a given case.

Target what needs to be targeted – Depending on how complicated a case may be, seemingly unimportant details that would actually lead to victory in a case can be buried under tons and tons of audio files, video recordings, and the like. Legal transcriptions allow legal practitioners to find these details, study them with an unflinching eye, and then mark them for future reference.

Indeed, it would not be an exaggeration to say that legal transcriptions are the bread and butter of the entire legal profession, the Robin to lawyers’ and judges’ Batman, the Jack to legal practitioners’ Rose. Using legal transcriptions allow practitioners of the law to do their job with skill and grace.

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