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October 2019

October 2019

During this month’s live webinar sessions, we will demonstrate how to create, view, and print several helpful reports in Florida SHOTS. These include the Reminder Recall for increasing vaccine coverage among your pediatric and adolescent patients, Patient Status Report that lists all patients who have your organization as the Current Immunization Provider (CIP), and Vaccine Utilization Report, which shows vaccines administered within a specified date range.

The VFC Program has updated the flu pre-book ordering status to limited. * This means that providers who pre-booked may place their own flu vaccine orders not to exceed their pre-book amount. Flu vaccine doses will need to be requested through Florida SHOTS by using the Order Requests page. It is anticipated more vaccine will become available soon so those providers who did not pre-book may request flu vaccines.

*Please Note: Pre-book is now closed. If you did not pre-book, you may contact the VFC Program at [email protected] to request doses be placed in pre-book for you. Please include your VFC PIN.

Unsure of which flu vaccine to enter into Florida SHOTS? Check out our “Vaccine Type Table” guide in both English or Spanish. This table helps you select the correct vaccine type when entering vaccines into your patient records. You can also link directly to the table from the “Vaccination” menu while you are adding vaccines.

Since 2018, there have been more than 22,000 cases of hepatitis A in the U.S. and more than 2,500 cases in Florida. On November 28, 2018, the Florida Department of Health (FDOH) issued a hepatitis A health advisory emphasizing awareness and prevention through vaccination. Make sure to check the Florida SHOTS Immunization Status page to ensure your patients are up-to-date with all ACIP required and recommended vaccines!

We understand that users may have questions about specific Vaccines for Children (VFC) functions within Florida SHOTS. During this webinar, we will review how to add/edit calibration certificates to your vaccine storage units, provide tips for VFC ordering, and generate the “Aging Vaccine Report” to identify vaccines that have expired or about to expire.

From time to time, you may come across duplicate patient records in Florida SHOTS. Did you know that are a few things that you can do to prevent them from being created in the first place? Remember the 3 Cs for patient records: Complete. Correct. Current.

Providing full names and up-to-date addresses and completing as many fields as possible allows Florida SHOTS to cross-reference the information and add updates to existing records. Also remember to click on “Release Patient Record” when you’re done to prevent locked records and uploading errors.

Florida SHOTS users have several training resources available, whether you are new to using the system or just need a refresher. You can join one of our monthly “New User and Refresher Overview” trainings or access any of our online resources. These include recorded webinars, step-by step guides, and a training system which is a functional copy of the system to practice using the different features. Training guides and webinars are also provided in Spanish. Just like Florida SHOTS, these resources are available 24/7!