·Same section, near bottom of page 4, changed to
read: “He added he’s sure the administration would welcome any it help it could
get on this; some things are easily overlooked.”

·One sentence later, change “maters” to “matters”
for the sentence to read: “B. Hine responded the LAAC in the past has been
involved in making decisions on travel and PR; it concerns itself with matters
of interest to the library as a whole.”

Additional change:

·Remove extraneous “it” from second correction in
the above list.

With these changes, the minutes
were approved unanimously.

III.Recognition
Awards previously part of LSG [none submitted]

IV.Chair’s
announcements/report

A.Harriet
Hudson, Chair of ISU Faculty Senate

B. Hine invited H. Hudson to
speak.H. Hudson expressed appreciation
for being invited to the meeting.She
complimented the LFA on its activity; the minutes are clear and
informative.She said she didn’t
anything in particular to report about.She’ll
be happy to answer questions.She made a
few comments about what the

Senate is currently doing.She said the LFA receives good reports from its
Senator, Rolland McGiverin.At the last
Senate meeting, it passed handbook language related to policies for special
purpose faculty, such as instructors and one-year part-time and full-time
faculty.These revisions would give them
faculty rank, not as voting members, but recognizing them as faculty.They give them greater status.The revisions also give departments much
greater participation in the recruitment and hiring of these people, and
regularize the academic processes at the department and provost level.

At the next Senate meeting, it
will receive the feasibility report on the laptop/notebook initiative.It came out earlier this week and is being
reviewed by the President and Provost.She
added she thinks it’s an excellent report.The authors are not proposing leasing; they’re proposing
purchasing.They’re also proposing pushing
back implementation to 2007.We don’t
have figures on how much it’ll cost then.Students can own their computers for less than they’d pay to lease it
over time.The report will be on the web
site soon.We’ll be notified, probably
via globals, when it is.Everyone will
be able to look at it.The Senate’s
initial position on the initiative was that we supported the general concept as
long as academic freedom and primary authority wasn’t infringed; nothing in the
proposal contradicts that.People would
not be mandated to use it.

The elections for new Senate
officers are scheduled for this afternoon.H. Hudson said she will remain in office until August.The Executive Committee will be nominated.

The Academic Affairs Committee survey
results will be out soon.

In view of the budget situation at
the campus and state levels, there’ll be further reductions in appropriations
for individual universities.She said
it’s obvious to everyone that it’ll be years before we’re in a positive budget
cycle.We’ve been looking for ways to
have faculty governance to have more regular input into strategic budget
planning. We’re frustrated with the reactive stance we have to take.We will create a committee to recommend
specific ways to make this happen, and hope to have them in place next
year.

H. Hudson said she’s noticed at the
last few meetings there’s been a dearth of deans.Granted, we have lots of meetings already,
but she wants to welcome the Dean of Libraries to the Senate meetings.M. McCallister responded that the previous
Provost required the Deans to attend.The current Provost does not.And
given how busy we all are…H. Hudson
said Deans are very welcome.Raise your
hand; you’ll be recognized.It’s an
opportunity for deans to speak – they have knowledge and insight that can
change the direction of the conversation; we don’t have a good way to know
unless there’s that communication.

She invited questions and
comments.M. McCallister brought up the
issue of how our 12-month salaries are computed.New faculty librarians have salaries
comparable with teaching faculty, but you have to consider we work 12 months.So we’re mostly 25-30% underpaid.We’re seen as faculty in some cases, and not
faculty in other cases.She also
discussed the library’s funding difficulties.We have 21 faculty members, plus 44 support staff members who are integral
to our mission.We need to support them
with training, desks, etc.We have to
budget to support them, along with providing processing, postage, printing and
other expenses.In contrast, the
University recently instituted a technology fee to bring in more than a million
dollars to OIT.Granted, OIT has
expenses, but we have them too – we need a library fee.She’s been told we can’t assess another
student fee. But yesterday another fee
was proposed for distance education, with a lot of it going to the departments
and part going to OIT.So, she said, it
seems to her we’re not getting a fair share of the pie.There are some revenue possibilities:a library card for community users – maybe
$25 per year to use our services. Another
possibility is to start charging fines to faculty for overdue materials.That would bring in about $50,000 a
year.Some of our collections are very
popular – if we started charging a dollar per day when they’re overdue, we
could receive some revenue and get the materials back sooner.So we’d like to move ahead with that.M. Miller asked where the library’s cut of
the distance ed fee is.M. McCallister
noted she wanted to extend her thanks to Michelle Boyd for bringing these
figures together.

C. Mehrens said that when the new
faculty portal was released, we discovered most library faculty don’t have
faculty links.Most are treated as
support staff.D. Kaunelis noted we’ve
asked around, but nothing has happened.We
lack the specific faculty links to items such as Academic Notes.It makes us
wonder whether we’re listed as “employees” in other places – are we therefore missing
emails, etc?M. Miller noted the library has been left off
some lists.H. Hudson noted, “You guys
really are neither fish nor fowl.”B. Hine
said we often get left out of the loop in people’s thinking.M. McCallister said obviously, we couldn’t
function well as nine-month employees; but she’s known places with nine-month
employees who also received summer stipends.We do seem to get left out a lot.Computers are sexy, but people seem to have forgotten that a computer is
a means to information. The library is
the information.

H. Hudson said she would bring up
these comments at her report at the Executive Committee, which the Provost
attends.He’s heard them before.M.
McCallister thanked her for listening anyway.H. Hudson said Senators are always asking how many times you have to say
something before you’re heard.

B.Other
remarks

B. Hine reminded everyone about Commencement
attendance.

She also noted we need to have our
spring faculty meeting and receive the LFA annual reports.She proposes we combine those meetings;
she’ll contact the Dean about setting a date.She reminded committee chairs to get their minutes in.

V.15-minute
open discussion

None.

VI.Remarks
of the Dean of Library Services

M. McCallister expressed the hope
that everyone would come to “April in Paris”
tomorrow.Some of these high school
students may attend ISU eventually.For
some of them, it’ll be the first time they will have been in a university
library.

VII.Report
of the Faculty Senator

B. Hine noted Senator Rolland
McGiverin is not here today; he sent out his report earlier.This next meeting will be his last as
Senator.M. Miller will take over as
Senator then.M. Miller added everyone
should go to a Senate meeting once in awhile.H. Hudson remarked that the Board of Trustees meetings are also open;
it’s good to attend sometimes.M.
McCallister noted the latest Board of Trustees agenda is on the little table in
the administrative office; you’re free to look at it.M. Miller suggested all faculty go to the
Senate meeting next week for National Library Week.

VIII.Remarks from the Library Support Staff Representative

D. Taylor
said she believed INCOLSA will sponsor a bus for support staff to go to ALA for the day this
summer.We were wondering if the Library
would help support people who want to go – there’s a $25 fee.B. Hine added that in the past, whenever ALA has been in Chicago,
since it’s so close, ILF and INCOLSA have sponsored a bus to see the exhibits.The exhibits used to be free, but now there’s
a charge. M. McCallister noted the
travel budget was exhausted several months back; she can’t say much about
support until she knows the full costs.

IX.Committee
Reports

A.Library
Administrative Affairs Committee

1.Library
Calendar

A. Comer said that Barb Austin
had sent her an email with several questions and comments about the
calendar:

a.When
do Summer I classes end?It appears the
classes end Friday, July 7th.

b.Spring
break – if we’re open only 8-5 Monday through Thursday, the extra line
specifying that time for Friday is redundant.A. Comer noted we were open 8-7 this year.

c.We
may want to consider being open on Commencement.M. McCallister noted there’s been a request
to be open that whole day.The calendar
says we’re closed.

d.The
calendar says we’re open 6-midnight on Easter Sunday.A. Comer said she thinks we should treat it
as a regular Sunday – the rest of the campus does.Besides, Easter in 2006 is on April 16, which
is getting close to the end of the semester.

B. Hine said the Committee
decided it really couldn’t do much about that until the policy was sent to
University Counsel.LAAC Chair J. Kerico
said she has emailed counsel three times; she’s not heard back.Her last email to counsel indicated the
library would start observing the policy informally if we didn’t hear back from
her.She therefore moves that we approve
the policy and start observing it informally until we hear back from University
Counsel.D. Kaunelis seconded.The motion passed unanimously.

B.Library
Faculty Affairs Committee

1.Proposals
for changes in the Constitution and Manual (attached)

LFAC Chair K. Evans said the
Committee received no comments from the public release of the proposals.

D. Kaunelis moved, and C. Mehrens
seconded, approval of the changes.

Discussion ensued.D. Kaunelis noted that some of these changes
have already been made informally.The
language on research leave and faculty participation on search committees needs
to be changed.All references to the
“Senior Assistant Librarian” rank need to be removed.The Promotion, Tenure and Leaves (PTL) Committee
has now been merged with the Performance-Based Salary Adjustment Review
Committee (PBSARC) to form the Personnel Committee.The references to “Public Services” and
“Technical Services” need to be removed.Vague references need to be removed.We need to clarify that meetings are closed only when they are dealing
with personnel issues. References to “teams” need to be removed.

B. Hine said we need a motion to
table this item.C. Mehrens made, and E.
Lorenzen seconded, that motion.The
motion passed unanimously.B. Hine said
the LFA will vote on it next time.

2.PTOC
document draft

B. Hine recommended tabling
it.M. Miller said we apparently do not
have the latest version.M. McCallister
said the University Handbook states we have to have two committees at this
level; we’ve been using only one.So it
was a real mess when we sent things to Academic Affairs.M. Miller said that the reason we merged PTL
and PBSARC into a personnel committee was to bring ours into line with everyone
else’s.S. Baker noted the confusion may
have begun when we redid our library administration, making Ron Martin the only
associate dean.E. Lorenzen moved that
we table the draft until the May meeting.J. Kerico seconded.The motion
passed unanimously.

C.Personnel
Committee

E. Lorenzen reported the Committee
made the deadline last week for getting the its part done for annual reviews
and one promotion.A message will be
forthcoming.She thinks we’re done for
the year for personnel activities.

D.Senate/University
Committee reports

M. Miller reported Student Affairs
is looking at retention issues.The
Committee has also been looking at the laptop initiative.Karen Schmid has come several times to
discuss the national student survey.The
Committee had five charges, two of which were unclear to us.We’ve had an extreme lack of student
representation, an ongoing problem.

A. Comer reported that the Benefits
Review Committee had its last meeting yesterday.Recommendations should go to the President in
another week.A PowerPoint presentation
on the matter is on the HR web site; go to http://www.indstate.edu/humres/staffben/presidents.html
and click on March 30, 2005. Some recommendations:flexible spending, maybe a more formalized
wellness program, adding oral contraceptives as something to be covered.The Committee is also recommending that 75%
of tuition be paid for children and spouses of all employees.Employees taking classes may get a break on
up to 18 credit hours per year.The
Committee is also looking for a different way to treat retirees’ medical
benefits.It’s recommending a cafeteria
plan to permit more picking and choosing.There’s been discussion of donating sick time.She added that the Library was apparently
only organization on campus that did a formal survey.

K. Gaul reported on the Faculty
Economic Benefits Committee.For oral
contraceptives, supporting the number of ISU female employees in the appropriate
age range would cost us $100,000 /year.We discussed other items such as demand management using a 24-hour
hotline.Some plans are stalled in the
legislature.

B. Hine reported that Faculty
Affairs discussed the turnitin software, among other things.

X.Old
Business

None.

XI.New
Business

A.Related
to Library Faculty issues

M. McCallister reported she has
received the laptop initiative report; she will send it out to libusers.

We’re still awaiting word on the
conclusion of our two remaining faculty searches.

B.Related
to general library issues

None.

The meeting adjourned at 9:49 a.m.Chair
B. Hine told members to prepare for a longer meeting in May.