James River YouthSpring Retreat

An Unforgettable Weekend

Mark your calendars and plan for an action-packed weekend full of hanging out with friends, battling in intense clan wars, energetic worship, and powerful evening services! James River Youth Retreats are a life-changing experience for many students and often play a pivotal role in the journey of discovering who God is and what He has called and purposed them to be.

9.12 Retreat | March 16-18, 2018
For students currently in 9th-12th grade

6.8 Retreat | March 23-25, 2018
For students currently in 6th-8th grade

Safe and Encouraging

Trained and approved leaders are placed in a variety of roles to help provide a safe and encouraging environment for every student. Each weekend will also feature on-site security that will be present throughout the Retreat, including to and from the James River Camp site.

Weekend Experience

Retreats feature a variety of sessions that are designed to lead students into the presence of God through energetic worship, powerful messages and a focused time of prayer.

Clan Wars

Every student is placed in a “clan” that will battle in various team competitions throughout the weekend.

Frequently Asked Questions

How many students and leaders are on a team?

Students are placed on a team of approximately 20-25 students. Each team will have 2-4 trained and approved volunteer leaders.

What is the food like?

A professional and caring food team prepares all the delicious and healthy size meals for the Retreat. We also feature a “Snack Shack” where students are able to purchase items such as candy, chips, soft drinks, etc.

What is there to do at Youth Retreat?

In addition to the team competitions and the evening services, James River Youth Retreats give students an opportunity to hang out with friends in a safe environment.

The James River Camp we will be staying at features:
- Outdoor pavilion that includes multiple basketball courts
- Wide open fields for soccer and other field sports
- Athletic tournaments, such as 3-on-3 basketball
- Walking trails

Will there be swimming?

While James River Camp does feature a beautiful lake and swimming pool, swimming will not be available during the retreat weekend due to the usual colder temperatures.

When/Where will I drop off and pick up my child?

Check-in for Retreat will be at the James River Youth Center (SOUTH CAMPUS ONLY) at 4:00pm. Buses will depart immediately following orientation.

Buses will return at approximately 4:00pm at JRC - SOUTH CAMPUS ONLY on Sunday, outside of the James River Youth Center.

What is the retreat dress code?

All dress will be modest and appropriate during retreat

- Shirts: No spaghetti straps or shirts that show the stomach
- Shorts/Pants: at least mid-thigh length, no sophies; no yoga or stretch pants without proper cover-up
- Jacket or sweatshirt (for cooler weather)
- Clothing for services (shorts are allowed)
- For shoes: shoes must be worn at all times; old casual/athletic shoes that can get muddy and ruined, additional pair of casual/athletic shoes for normal activities, sandals and/or flip flops are acceptable for non activity times
- No clothing with questionable content
- Retreat director and leadership team will be the final authority on the dress code

Are scholarships available?

Our desire is to see every student experience Youth Retreat this year! In light of that, we are offering scholarship applications to students who need financial assistance. Click here for more information.

Retreat Scholarships

Our desire is to see every student experience Youth Retreat this year! In light of that, we are offering scholarship applications to students who need financial assistance. Click on the button below for more information.

Waiver

Parental Consent

Event Organizers and Sponsor: James River Church Inc. and James River Charities, LLC, (collectively herein referred to as “JRC”)

I hereby consent to participation in 2018 Youth/Kids Retreat/Camp at James River. Activities include: camping and hiking (may be subject to bites from insects, ticks, mosquitos, spiders, and/or snakes). Other activities include swimming (pool and lake), canoeing (life jackets required for all participants), basketball, various recreational games (relay race style, tug-of-war, etc.), which may involve water and mud. There may also be a fireworks presentation.

IN CONSIDERATION of participation in the above activities on date and at location above (herein the “Activity”) I, for myself, and on behalf of my spouse, children, parents, guardians, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors and assigns, hereby agree to and make the following contractual representations pursuant to this:

I hereby represent that: (i) I am in good health and in proper physical condition to participate in the Activity; and (ii) I am not under the influence of any prescription drugs which would in any way impair my ability to safely participate in the Activity. I agree that it is my sole responsibility to determine whether I am sufficiently fit and healthy enough to participate in the Activity.

I understand and acknowledge the physical rigors associated with the Activity and I understand that participation involves risks and dangers which include, without limitation, the potential for serious bodily injury, permanent disability, paralysis and death; inaccessibility of medical care; dangers arising from adverse weather conditions; inadequate safety measures; participants of varying skill levels; situations beyond the immediate control of the Event Organizers; and other undefined harm or damage which may not be readily foreseeable, and other presently unknown risks and dangers (“Risks”). I understand that these Risks may be caused in whole or in part by my own actions or inactions, the actions or inactions of others participating in the Activity, and I hereby expressly assume all such Risks and responsibility for any damages, liabilities, losses or expenses which I incur as a result of my participation in the Activity.

I also accept sole responsibility for my own conduct and actions while participating in the Activity, and the condition and adequacy of my equipment.

I hereby Release, Waive and Covenant Not to Sue, and further agree to Indemnify, Defend and Hold Harmless the following Event Organizers and Sponsor, and each of their respective parent, subsidiary and affiliated companies, officers, directors, members, agents, employees and volunteers with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorney’s fees) of any kind or nature (“Liability”) which may arise out of, result from, or relate to my participation in the Activity, including claims for Liability caused in whole or in part by the negligence of the Event Organizers or Sponsor. I further agree that if, despite this Agreement, I, or anyone on my behalf, makes a claim for Liability against any of the Event Organizers or Sponsor, I will indemnify, defend and hold harmless each of the Event Organizers and Sponsor from any such Liability which any may be incurred as the result of such claim.

I hereby warrant that I have read this Agreement carefully, understand its terms and conditions, acknowledge that I will be giving up substantial legal rights by signing it (including the rights of the minor, my spouse, children, parents, guardians, heirs and next of kin, and any legal and personal representatives, executors, administrators, successors and assigns), acknowledge that I have signed this Agreement freely and voluntarily, without any inducement, assurance or guarantee, and intend for my signature to serve as confirmation of my complete and unconditional acceptance of the terms, conditions and provisions of this Agreement. This Agreement represents the complete understanding between the parties regarding these issues and no oral representations, statements or inducements have been made apart from this Agreement. If any provision of this Agreement is held to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions.

Event Organizers and Sponsor: James River Church Inc. and James River Charities, LLC, (collectively herein referred to as “JRC”)

IN CONSIDERATION of my children’s participation in the activities listed below on the date and at location above (herein the “Activity”): We, being the parents or legal guardians of the Participant named above (the “Participant”), do hereby consent to the participation of the Participant in the activities of the 2018 JRC Youth Retreat/Camp. Activities include camping and hiking in which participants may be subject to bites from insects, ticks, mosquitos, spiders, and/or snakes. Other activities include swimming (pool and lake), canoeing (life jackets required for all participants), basketball, a ropes course, recreational games (relay race style, tug-of-war, etc.), which may involve water and mud. There may also be a fireworks presentation. We hereby represent that Participant is in good health and in proper physical condition to participate in the above-referenced activities. Further, we certify that Participant is physically able and adequately trained to participate in such events, specifically swimming. We hereby understand and acknowledge the physical rigors associated with the above-referenced activities and understand that participation involves risks and dangers which include, without limitation, serious bodily injury, permanent disability, paralysis, death, inaccessibility of medical care, dangers arising from adverse weather conditions, inadequate safety measures, participants of varying skill levels, situations beyond the immediate control of JRC, other undefined harm or damage which may not be readily foreseeable, and other presently unknown risks and dangers (collectively the “Risks”). We understand these Risks may be caused in whole or in part by Participant’s own actions or inactions, the actions or inactions of others participating in the activities, and knowing such, We hereby expressly authorize and give permission for Participant to participate in any and all of the above-referenced activities.

We DO NOT AUTHORIZE our child/Participant to participate in any of the following activities:

List activities you do not want the participant to participate in if any

GENERAL RELEASE AND ASSUMPTION OF RISK:
KNOWING THE RISKS DESCRIBED ABOVE, WE BEING THE PARENTS/LEGAL GUARDIANS OF CHILD/PARTICIPANT AGREE, TO ASSUME ALL THE RISKS AND RESPONSIBILITIES, KNOWN AND UNKNOWN, SURROUNDING MY CHILD’S PARTICIPATION IN THE ACTIVITY. TO THE MAXIMUM EXTENT ALLOWED BY LAW, WE RELEASE, HOLD HARMLESS, AND AGREE TO INDEMNIFY JRC AND THEIR OFFICERS, DIRECTORS, EMPLOYEES, VOLUNTEERS, AND AGENTS, FROM AND AGAINST ANY PRESENT OR FUTURE CLAIMS, LOSSES, LIABILITIES, COSTS AND EXPENSES FOR INJURY TO PERSON OR PROPERTY, OR FOR ANY OTHER DAMAGE, WHICH I MAY SUFFER, OR FOR WHICH I MAY BE LIABLE TO ANY OTHER PERSON, RELATED TO MY PARTICIPATING IN THE ACVITIVITY (INCLUDING PERIODS IN TRANSIT TO OR FROM MY DESTINATIONS), RESULTING FROM ANY CAUSE, INCLUDING BUT NOT LIMITED TO NEGLIGENCE ON MY PART OR ON THE PART OF ANY OF THE RELEASED PARTIES; PROVIDED THAT THIS RELEASE OF LIABILITY SHALL NOT APPLY TO GROSS NEGLIGENCE OR WILLFUL OR WANTON MISCONDUCT.

We hereby warrant that we have read this Agreement carefully, understand its terms and conditions, acknowledge that we are giving up substantial legal rights by signing it, we acknowledge we have signed this Agreement freely and voluntarily, without any inducement, assurance or guarantee. This Agreement represents the complete and entire understanding between the parties regarding these issues and no oral representations, statements or inducements have been made apart from this Agreement. If any provision of this Agreement is held to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this Agreement and shall not affect the validity and enforceability of any remaining provisions.

We expressly waive any defense to the enforcement of any provision of this commitment arising from a claim of lack of consideration and warrant that this commitment constitutes a legal, valid, and binding obligation upon me enforceable against me in accordance with its terms.

We expressly agree that this assumption of risk, release, and indemnity agreement is intended to be as broad and inclusive as permitted by law. I further state that WE HAVE CAREFULLY READ THIS AGREEMENT AND UNDERSTAND ITS CONTENTS, AND WE VOLUNTARILY SIGN THIS AGREEMENT AS OUR OWN FREE ACT.

We understand and agree that no oral or written representations can or will alter the contents of this document. We agree that this agreement shall be governed by the laws of the State of Missouri, which shall be the forum for any lawsuits filed under or incident to this agreement or the above-described activities.

Photograph & Video Release

We, Participant’s parents and/or legal guardian, hereby grant JRC permission to the rights of Participant’s image, likeness and sound of Participant’s voice as recorded on audio or video tape without payment or any other consideration. We understand that Participant’s image may be edited, copied, exhibited, published or distributed and we hereby waive the right to inspect or approve the finished product wherein Participant’s likeness appears. Additionally, we waive any right to royalties or other compensation arising or related to the use of Participant’s image or recording. We agree that JRC may use such images of Participant with or without Participant’s name and for any lawful purpose, including for such purposes as publicity, illustration, advertising, and web content. We understand there is no time limit on the validity of this release nor is there any geographic limitation on where these materials may be used and/or distributed. We, the Participant’s parents and or legal guardian acknowledge that we have completely read and fully understand this release and agree to be bound thereby. It is our express intention to defend, indemnify and hold harmless JRC from any and all claims arising out of, or resulting from, or in any manner relating to JRC use of Participant’s image, likeness and sound.

Photograph & Video Release

I hereby grant James River Church Inc., and James River Charities LLC (collectively “JRC”) permission to the rights of my image, likeness and sound of my voice as recorded on audio or video tape without payment or any other consideration. I understand that my image may be edited, copied, exhibited, published or distributed and hereby waive the right to inspect or approve the finished product wherein my likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to the use of my image or recording.

I agree that JRC may use such images with or without my name and for any lawful purpose, including for such purposes as publicity, illustration, advertising, and web content. I understand there is no time limit on the validity of this release nor is there any geographic limitation on where these materials may be used and/or distributed.

I ACCEPT THE ABOVE TERMS
I certify that I am 18 years of age or older, that I am legally competent and capable of executing this Agreement on my own behalf, that I have read the foregoing and have made a conscious decision to sign it of my own free will.

Is the Participant presently being treated for an injury or sickness or taking any form of medication for any reason?*

Yes

No

Describe Participant's treatment and/or medication needs*

Please list any medications, foods, or environmental allergens that the Participant is allergic to and what the reaction to the allergy is if not mentioned above.

Does the Participant sleep walk?*

Yes

No

Can the Participant swim?*

Yes

No

Does the Participant have any physical condition or illness which would prevent him/her from participating in normal rigorous activity?*

Yes

No

Please Explain*

Please list any and all diseases, serious illness, injuries and surgeries the Participant has or has had.

Does the Participant require any medications to be administered?*

Yes

No

Please list all medications with dosage, times and reason for dispensing.*

Would you like to provide authorization for the participant to receive over-the-counter medications?

(If needed from the retreat First Aid supply)

Yes

No

*Doctor's Signature Required
In order for us to be able to administer over-the-counter medications for a Participant as needed per retreat First Aid supply, we need a doctor's signature on our medical form on file. Please download the medical form and have it completed and signed by a physician; then upload the signed document below or you may continue with the registration and drop off the paper form at the Retreat Booth or any Youth Information Center at a later date:

Any personal medications (prescription and/or over-the-counter), vitamins, herbs, essential oils and enzymes MUST have a separate doctor’s
order and be brought in the original bottle to the first aid station at check-in to be administered to Participant. This authorization shall remain in
effect from the date of execution of this authorization through December 31, 2018, and shall be valid for any and all JRC activities in which the Participant is participating.

Medical Treatment Authorization

We, the parents and/or guardians of Participant, understand that we will be notified in the case of a medical emergency involving the Participant. However, in the event that we, or either of us, cannot be reached, we authorize the calling of a doctor and the providing of necessary medical services in the event the Participant is injured or becomes ill. We authorize any one or more of the following persons to make emergency medical care decisions on behalf of the Participant, if required by law or a health care provider: Sponsor-James River Church representative (JRC employee, board member, officer or volunteer)

We, the parents and/or guardians of Participant, understand that James River Church, Inc., and James River Charities LLC, (collectively “JRC”) or any of their agents, employees, or volunteers, shall not be responsible for medical expenses incurred on the basis of this authorization. We hereby agree to hold harmless, defend and indemnify JRC, its parents, subsidiaries and affiliates, board members, officers, employees, agents and volunteers from all obligations, damages, losses, attorney’s fees, defense costs, demands, investigations, actions, liabilities, claims, cross-actions, third-party actions, causes of action, of any kind or nature whatsoever, including the negligence or gross negligence of JRC (collectively “claims”), that may be asserted by anyone and that has any relation to the Participant. It is our express intention to defend, indemnify and hold harmless JRC from all claims arising out of, or resulting from, or in any manner relating to the treatment, medical or otherwise, of Participant.

We agree to notify JRC in the event of any health changes which would restrict the Participant’s participation in any activities. We also understand that any JRC representative reserves the right to restrict the Participant from any activity for any reason.

Parent/Guardian Electronic Signature*

Relationship*

Electronic Signature*

By typing your name, you are hereby Signing the Health History and Medical Treatment Authorization Form above.

Cancellation PolicyWe understand that people’s circumstances can change and provide the following alternatives to assist you. Cancellations may be made 24 hours or before in writing to registration@jamesriver. org for a full refund. From time to time, there may be a need for special consideration of your circumstances in regards to this policy. If this is the case, please contact the Registration office at 417-581-5433 or by email at registration@jamesriver.org. Your registration and payment confirm that you have accepted this policy.