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Needs Assessment Determine what, where and how Determine what, where and how What data elements do you have (in any form) and what data elements do not exist anywhere?What data elements do you have (in any form) and what data elements do not exist anywhere? Where is the data maintained?Where is the data maintained? How are the data elements maintained - electronically (program, spreadsheet, database) paper?How are the data elements maintained - electronically (program, spreadsheet, database) paper? Anything on paper needs to be electronic, preferably database or program Anything on paper needs to be electronic, preferably database or program

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Vendors Determine the status of your HR/Payroll vendor The companies that attended the vendor meeting are posted to the DOE EPIMS web site. No company is required to participateThe companies that attended the vendor meeting are posted to the DOE EPIMS web site. No company is required to participate The product may or may not be ready for October submission, have a contingency planThe product may or may not be ready for October submission, have a contingency plan

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Determine Staff Survey 1. No, not Hispanic or Latino 2. Yes, Hispanic or Latino 3. White 4. Black or African American 5. Asian 6. NH or OPI 7. AI or AN 1. Y/N Hispanic or Latino 1. Y/N White 2. Y/N Black or African American 3. Y/N Asian 4. Y/N NH or OPI 5. Y/N AI or AN At a minimum, you’ll need to survey for new race/ethnicity categories Data collection methodology: survey and data storage should be in the same order

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Determine Staff Survey (cont.) Plan on two rounds of surveys Plan on two rounds of surveys One in late spring, follow-up in September for non-responsesOne in late spring, follow-up in September for non-responses Modify HR documentation for new hires over the summer Modify HR documentation for new hires over the summer Make sure new hire data entry is done alsoMake sure new hire data entry is done also If you are using a temporary system until your vendor is ready, set up the database or spreadsheet so that no typing is needed. Dropdown menus or validation cells are extremely helpful. If you are using a temporary system until your vendor is ready, set up the database or spreadsheet so that no typing is needed. Dropdown menus or validation cells are extremely helpful.

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Job Class Codes and Assignments Should be completed by HR Should be completed by HR IMPORTANT – one person can have two job classifications or assignments IMPORTANT – one person can have two job classifications or assignments When complete, run summary data: When complete, run summary data: Administrators, # teachers by school, etc.Administrators, # teachers by school, etc. Compare results to last year’s DSSRCompare results to last year’s DSSR Time consuming! Time consuming!

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HQ (cont.) Applies to core academic subjects only Applies to core academic subjects only If subject codes’ first two digits start with 01-06, it is a core academic subjectIf subject codes’ first two digits start with 01-06, it is a core academic subject Assignment codes 001-018 are core academic onlyAssignment codes 001-018 are core academic only Therefore, you cannot have HQ status for teachers in subjects 07*** or higher nor can you have HQ status with assignments higher than 018. Therefore, you cannot have HQ status for teachers in subjects 07*** or higher nor can you have HQ status with assignments higher than 018.

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Summary Data Once all data is collected, prepare summary data for administrators and principals Once all data is collected, prepare summary data for administrators and principals Staff should know resultsStaff should know results When you submit data and it is error-free, check DOE reports When you submit data and it is error-free, check DOE reports Know how the data is aggregated so that you can replicate the resultsKnow how the data is aggregated so that you can replicate the results Review the data before certifyingReview the data before certifying