Progress Billing Process

All local agencies with agreements through Local Programs will submit progress billings directly to WSDOT Headquarters Local Programs. All agencies requesting reimbursement through WSDOT Local Programs please send an email with the progress billing, applicable attachments, statements, etc., to: hqlpbillings@wsdot.wa.gov

With this process the additional requirements are as follows:

A project’s FIRST progress billing requires the local agency submit the back-up documentation to support the reimbursement request, and the agency's documentation confirming the individual signing the reimbursement request is authorized to legally bind the agency.

For ongoing projects, the first reimbursement package submitted after 12/1/2016, is required to include the agency's documentation confirming the individual signing the reimbursement request is authorized to legally bind the agency.

A project’s FINAL progress billing requires a final summary of all project costs using the Final Project Summary Form.

For agencies who submit hard copies, the progress billings and additional documentation as required above will need to be sent to:

WSDOT Local ProgramsPO Box 47390Olympia, WA 98504-7390

To ensure timely processing of the progress billings, please refer to the Local Agency Guidelines (LAG) manual Chapter 23 for completing the progress billings accurately and completely. Any billings that need adjustments made will be returned to the local agency for correction, prior to processing.