Transkript

1 In case of discrepancy between the Norwegian language original text and the English language translation, the Norwegian text shall prevail Til aksjeeierne i NEL ASA INNKALLING TIL ORDINÆR GENERALFORSAMLING To the shareholders of NEL ASA NOTICE OF ANNUAL GENERAL MEETING Styret ("Styret") i NEL ASA ( Selskapet ) innkaller med dette til ordinær generalforsamling. Tid: 20. mai 2016 kl Sted: Sjølyst Plass 2, Oslo Til behandling foreligger: 1. Åpning av møtet ved styrets leder, med opptak av fortegnelse over møtende aksjeeiere Styreleder vil åpne generalforsamlingen. En registrering over møtende aksjonærer vil bli gjennomført. 2. Valg av møteleder og en person til å medundertegne protokollen Styret foreslår at advokat Thomas Aanmoen blir valgt til å lede generalforsamlingen som uavhengig møteleder. Én person til stede på generalforsamlingen vil bli foreslått å medundertegne protokollen sammen med styreleder. 3. Godkjennelse av innkalling og dagsorden "Innkalling og dagsorden godkjennes". 4. Godkjennelse av årsregnskap og årsberetning for 2015 Årsregnskap og årsberetning er inntatt i årsrapporten som finnes på Selskapets webside "Generalforsamlingen godkjenner årsregnskapet samt styrets beretning for Det utbetales ikke utbytte for regnskapsåret." 5. Honorar til styrets og valgkomiteens medlemmer Det hører under den ordinære generalforsamlingen å treffe beslutning om honorar til styret og valgkomiteens medlemmer. The board of directors (the "Board") of NEL ASA (the Company ) hereby convenes an annual general meeting. Time: 20 May 2016 at 10:00 hours (CET) Place: Sjølyst Plass 2, Oslo, Norway Agenda: 1. Opening of the meeting by chairman of the board, including registration of shareholders present The Chairman of the Board will open the general meeting. A list of attending shareholders will be prepared. 2. Election of chairman of the meeting and a person to co-sign the minutes The Board proposes that attorney Thomas Aanmoen is elected to chair the shareholders meeting as an independent chairperson. One person attending the general meeting will be proposed to co-sign the minutes together with the Chairman of the Board. 3. Approval of notice and agenda "The notice of and agenda for the meeting are approved". 4. Approval of the annual financial statement and the Director's report for 2015 The Annual Financial Statement and the Directors Report are included in the Annual Report which is available on the Company s website The Board s proposal for resolution: "The General Meeting approves the Annual Financial Statements and the Directors Report for No dividends will be paid for the financial year." 5. Remuneration for the board of directors and the nomination committee The Annual General Meeting shall approve the remuneration for the Board and the Nomination Committee. 1/5

2 Innstillingen fra valgkomiteen vil legges ut på Selskapets webside samt som børsmelding på det tidspunkt den foreligger og er mottatt av Selskapet. 6. Honorar til revisor "Generalforsamlingen godkjenner revisors honorar for revisjonen av årsregnskapet til NEL ASA for 2015 etter regning." 7. Styrets erklæring om fastsettelse av lønn og annen godtgjørelse til ledende ansatte Styret fremlegger sin erklæring i henhold til allmennaksjeloven 6-16a. Erklæringen finnes på Selskapets webside Generalforsamlingen skal avholde en rådgivende avstemning for den delen av lederlønnserklæringen som gjelder lønn og godtgjørelse til ledende ansatte og skal stemme over godkjennelse av den del av erklæringen som gjelder aksjeopsjoner og aksjekjøpsprogram, jf. allmennaksjeloven 5-6 (3). De øvrige deler av erklæringen er til informasjon. 1: "Generalforsamlingen gir sin tilslutning til styrets erklæring om lønn og annen godtgjørelse til ledende ansatte." 2: "Generalforsamlingen godkjenner styrets erklæring om langsiktige insentivplaner og tiltak for å beholde nøkkelpersonell." 8. Fullmakt til å utstede aksjer Styret gis fullmakt til å øke aksjekapitalen med inntil NOK gjennom én eller flere aksjekapitalutvidelser Fullmakten skal kunne anvendes for følgende formål: The recommendation from the Nomination Committee will be made available on the Company s website and as a stock exchange announcement as soon as it has been finalised and received by the Company. 6. Auditor's remuneration "The general meeting approves the auditor s remuneration for audit of the Annual Financial Statements of NEL ASA for the financial year of 2015 in accordance with invoice." 7. The Board's statement regarding determination of salary and other compensation to leading employees The Board submits its statement in accordance with the Norwegian Public Limited Liability Companies Act (the "Act ) 6-16a. The statement is available on the Company s website The General Meeting shall give an advisory vote on the part of the statement which concerns compensation to leading employees and shall vote on the approval of the part of the statement which concerns share options and share purchase programs, cf. the Act 5-6 (3). The other parts of the statement are for information purposes only. 1: "The General Meeting supports the statement of the Board regarding compensation to leading employees." 2: "The General Meeting adopts the statement of the Board regarding long term incentive plans and measures for keeping key personnel." 8. Authorization to issue shares "The Board is granted authorization to increase the share capital with up to NOK 68,000,000 through one or several share capital increases. The authorization may be used for one or more of the following purposes: (i) for utstedelse av aksjer i forbindelse med Selskapets incentivprogram for ansatte; og/eller (i) for issuance of shares in connection with the Company's incentive plan for employees; and/or (ii) for å gi Selskapet finansiell fleksibilitet, herunder ved investeringer, oppkjøp og fusjoner. Pris og tegningsvilkår fastsettes av styret ved hver utstedelse under hensyn til Selskapets behov og aksjenes markedsverdi på det aktuelle tidspunkt. Aksjer vil kunne utstedes mot kontantvederlag eller vederlag i form av andre aktiva (tingsinnskudd). (ii) to provide the Company with financial flexibility, including in connection with investments, mergers and acquisitions. Price and conditions for subscription will be determined by the Board on issuance, according to the Company's needs and the shares' market value at the time. Shares may be issued in exchange for cash settlement or contribution in kind. 2/5

3 Eksisterende aksjonærers fortrinnsrett til å tegne aksjer vil kunne bli fraveket av styret i forbindelse med utøvelse av fullmakten. Denne fullmakt utløper på datoen for den ordinære generalforsamlingen i 2017, men skal i alle tilfelle utløpe senest 15 måneder fra datoen for denne generalforsamlingen. Styret gis samtidig fullmakt til å foreta nødvendige vedtektsendringer ved utøvelse av fullmakten. Denne fullmakt erstatter alle tidligere utstedte fullmakter til å øke aksjekapitalen. 9. Fullmakt til å erverve egne aksjer "Styret gis fullmakt til på Selskapets vegne å erverve aksjer i NEL ASA til ett eller flere av følgende formål: (i) i forbindelse med Selskapets incentivprogram for de ansatte, og/eller (ii) for å øke aksjonærenes avkastning. Fullmakten gjelder for kjøp av inntil 10 % av pålydende av Selskapets aksjekapital, jf. allmennaksjeloven 9-2 og 9-3. Aksjer kan erverves til minst NOK 0,10 pr aksje og maksimalt NOK 10 pr aksje. Disse begrensninger skal justeres tilsvarende i tilfelle av aksjespleis, aksjesplitt og lignende transaksjoner. Aksjene skal erverves ved ordinær omsetning over børs. Styrets fullmakt gjelder frem til den ordinære generalforsamlingen i 2017, men skal i alle tilfelle utløpe senest 15 måneder fra datoen for denne generalforsamlingen. Beslutningen skal meldes til og registreres av Foretaksregisteret innen aksjer erverves i henhold til fullmakten." 10. Valg av styremedlemmer Det hører under den ordinære generalforsamlingen å treffe beslutning om valg av styremedlemmer. Innstillingen fra valgkomiteen vil legges ut på Selskapets webside samt som børsmelding på det tidspunkt den foreligger og er mottatt av Selskapet. 11. Valg av medlemmer til valgkomiteen Det hører under den ordinære generalforsamlingen å treffe beslutning om valg av medlemmer til valgkomiteen. The existing shareholders pre-emptive rights to subscribe shares can be deviated from in connection with the effectuation of this authorization. The Board s authorization is valid until the Annual General Meeting in 2017, but shall in any event expire at the latest 15 months from the date of this annual general meeting. The Board is at the same time given authorization to make the necessary amendments to the articles of association on execution of the authorization. This authorization replaces all previously granted authorizations to increase the share capital." 9. Authorization to acquire treasury shares The Board is granted authorization to acquire shares in NEL ASA on behalf of the Company for one or more of the following purposes: (i) in connection with the Company s incentive program for its employees, and/or (ii) to increase return on investment for the Company s shareholders. The authorization covers purchase(s) of up to 10% of the face value of the share capital of the Company, cf. the public limited liability companies act 9-2 and 9-3. Shares may be acquired at minimum NOK 0.10 per share and maximum NOK 10 per share. These limitations shall be adjusted in the event of share consolidation, share splits, and similar transactions. The shares shall be acquired through ordinary purchase on the stock exchange. The Board s authorization is valid until the annual general meeting in 2017, but shall in any event expire at the latest 15 months from the date of this General Meeting. The decision shall be notified to and registered by the Norwegian Register of Business Enterprises prior to acquiring any shares pursuant to this authorization. 10. Election of members to the board of directors The Annual General Meeting shall approve the election of members of the Board of Directors. The recommendation from the Nomination Committee will be made available on the Company s website and as a stock exchange announcement as soon as it has been finalised and received by the Company. 11. Election of members to the nomination committee The Annual General Meeting shall approve the election of members of the Nomination Committee. 3/5

4 Innstillingen fra valgkomiteen vil legges ut på Selskapets webside samt som børsmelding på det tidspunkt den foreligger og er mottatt av Selskapet. The recommendation from the Nomination Committee will be made available on the Company s website and as a stock exchange announcement as soon as it has been finalised and received by the Company. Oslo, 29. april 2016 Martin Nes (sign) Oslo, 29 April 2016 Martin Nes (sign) Per datoen for denne innkallingen er det aksjer i Selskapet, og hver aksje gir én stemme. Selskapet eier gjennom datterselskap egne aksjer. Dersom aksjer er registrert på forvalterkonto i VPS, jf. allmennaksjeloven 4-10, og den reelle aksjeeieren ønsker å avgi stemmer for slike aksjer, må aksjene omregistreres på en separat VPS-konto i den reelle aksjeeierens navn forut for påmeldingsfristen til generalforsamlingen. Hvis det kan godtgjøres at eieren har tatt slike skritt og har en reell aksjeeierinteresse i Selskapet, kan eieren etter Selskapets oppfatning stemme for aksjene. Beslutninger om stemmerett for aksjeeiere og fullmektiger treffes av møteåpner, hvis beslutning kan omgjøres av generalforsamlingen med alminnelig flertall. Aksjeeiere som ikke selv har anledning til å delta på generalforsamlingen personlig kan gi fullmakt til styrets leder eller andre til å stemme for deres aksjer ved å benytte vedlagte fullmaktsskjema. Styreleder vil bare akseptere fullmakter som er bundet, slik at det er angitt hvordan fullmektigen skal stemme i hver enkelt sak. Skriftlig, datert og signert fullmakt kan sendes til NEL ASA c/o DNB Bank ASA, Verdipapirservice, NO-0021 Oslo eller per telefaks eller fremlegges senest på generalforsamlingen. Det kan også foretas elektronisk innsendelse av fullmakt via Investortjenester, en tjeneste for den enkelte investor tilbudt av de fleste norske kontoførere. Referansenummer må oppgis ved registrering av fullmakt. Elektronisk innsendelse av fullmakt med stemmeinstrukser vil ikke være mulig. Fullmaktsskjema (scannet) kan også sendes per e-post til Dersom aksjeeieren er et selskap, skal aksjeeierens firmaattest vedlegges fullmakten. Fullmakter som sendes til DNB Bank Verdipapirservice må være mottatt innen 18. mai I henhold til selskapets vedtekter 10 er det bestemt at aksjeeiere og fullmektiger som ønsker å delta på generalforsamlingen, må varsle Selskapet om sin deltakelse ved å benytte vedlagte påmeldingsskjema. Påmeldingsskjemaet kan sendes til NEL ASA c/o DNB Bank ASA, Verdipapirservice, NO-0021 Oslo eller per telefaks Påmelding kan også skje på Selskapets nettside As at the date of this notice, there are 680,601,326 shares in the Company, and each share carries one vote. The Company holds treasury shares through a subsidiary. If shares are registered on a nominee account in VPS, cf. section 4-10 of the Norwegian Public Limited Companies Act, and the beneficial shareholder wishes to vote for such shares, the shares must be re-registered on a separate VPS account in the name of the beneficial shareholder prior to deadline for attendance notice to the general meeting. If it can be proved that such steps have been taken and that the holder has a de facto shareholder interest in the Company, the holder may, in the Company s opinion, vote for the shares. Decisions regarding voting rights for shareholders and proxy holders are made by the person opening the meeting, whose decisions may be reversed by the general meeting by simple majority vote. Shareholders who cannot participate at the general meeting in person may authorize the chairman of the board or another person to vote for their shares by using the attached proxy form. The chairman of the board will only accept proxies with instructions, so that it is stated how the proxy holder shall vote in each matter. The written proxy form, dated and signed, may be sent to NEL ASA c/o DNB Bank ASA, Verdipapirservice, NO-0021 Oslo, Norway, or per fax or presented at the latest at the general meeting. Web-based registration of the proxy is also available, through Investortjenester, a service provided to the individual investor by most Norwegian registrars. The reference number is required for registration. Online registration is not available for registration of voting instructions. The proxy form (scanned) may also be sent by to If the shareholder is a company, please attach the shareholder s certificate of registration to the proxy. Proxy forms which are sent to DNB Bank Verdipapirservice must be received no later than 18 May Pursuant to the Company s articles of association section 10, it is decided that shareholders and proxy holders who wish to participate at the general meeting, must notify the Company of his/her presence by use of the attached attendance form. The attendance form may be sent to NEL ASA c/o DNB Bank ASA, Verdipapirservice, NO-0021 Oslo, Norway, or fax to Attendance may also be 4/5

5 eller via Investortjenester. Referansenummer må oppgis ved påmelding via Investortjenester og i tillegg pinkode via Selskapets nettside. Alternativt kan påmeldingsskjema (scannet) sendes per e-post til Påmeldingsskjema må være mottatt av DNB Bank Verdipapirservice innen 18. mai Aksjeeiere har rett til å fremsette forslag til vedtak i de saker som generalforsamlingen skal behandle, innenfor de rammer som følger av allmennaksjeloven. Aksjeeiere har rett til å ta med rådgiver, og kan gi talerett til én rådgiver. En aksjeeier kan kreve at styremedlemmer og daglig leder på generalforsamlingen gir tilgjengelige opplysninger om forhold som kan innvirke på bedømmelsen av saker som er forelagt aksjeeierne til avgjørelse. Det samme gjelder opplysninger om Selskapets økonomiske stilling og andre saker som generalforsamlingen skal behandle, med mindre de opplysninger som kreves, ikke kan gis uten uforholdsmessig skade for Selskapet. I nformasjon vedrørende den ordinære generalforsamlingen, herunder denne innkalling med vedlegg og Selskapets vedtekter, er tilgjengelig på Selskapets nettside registered on the Company s website or through Investortjenester. The reference number is required for registration through Investortjenester and in addition the pin code through the Company s website. Alternatively, the attendance form (scanned) may be sent per to The attendance form must be received by DNB Bank Verdipapirservice no later than 18 May Shareholders have the right to propose resolutions in matters that are before the general meeting, subject to the limitations of the Norwegian Public Limited Companies Act. Shareholders have the right to be assisted by advisers, and may give one advisor the right to speak. A shareholder may demand that board members and the CEO provide available information at the general meeting regarding matters which may affect the assessment of items which have been presented to the shareholders for decision. The same applies to information regarding the Company s financial position and other business to be transacted at the general meeting, unless the information demanded cannot be disclosed without causing disproportionate harm to the Company. Information regarding the annual general meeting, including this notice with attachments and the Company s articles of association, is available at the Company s website 5/5

6 Ref no: PIN code: Notice of Annual General Meeting An Annual General Meeting of NEL ASA will be held on 20 May 2016 at 10:00 p.m. at Sjølyst Plass 2, 0278 Oslo, Norway If the above-mentioned shareholder is an enterprise, it will be represented by: Name of enterprise s representative (To grant a proxy, use the proxy form below) Notice of attendance/voting prior to the meeting The undersigned will attend the Annual General Meeting on 20 May 2016 and vote for: A total of Own shares Other shares in accordance with enclosed Power of Attorney Shares This notice of attendance must be received by DNB Bank ASA no later than 4:30 p.m. on 18 May Notice of attendance may be sent electronically through the Company s website or through VPS Investor Services. Advance votes may only be cast electronically, through the Company s website or through VPS Investor Services. To access the electronic system for notification of attendance and advance voting through the Company s website, the above-mentioned reference number and PIN code must be stated. Notice of attendance may also be sent by or by regular mail to DNB Bank ASA, Registrar s Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway. Place Date Shareholder s signature (If attending personally. To grant a proxy, use the form below) Proxy (without voting instructions) Ref no: PIN code: This proxy form is to be used for a proxy without voting instructions. To grant a proxy with voting instructions, please go to page 2. If you are unable to attend the Annual General Meeting in person, this proxy may be used by a person authorised by you, or you may send the proxy without naming the proxy holder, in such case, the proxy will be deemed to be given to the Chair of the Board of Directors or a person authorised by him. The proxy form should be received by DNB Bank ASA, Registrar s Department no later than 4:30 p.m. on 18 May The proxy may be sent electronically through NEL ASA s website or through VPS Investor Services. It may also be sent by Regular mail to DNB Bank ASA, Registrar s Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway. The undersigned hereby grants (tick one of the two): the Chair of the Board of Directors (or a person authorised by him), or (Name of proxy holder in capital letters) a proxy to attend and vote for my/our shares at the Annual General Meeting of NEL ASA on 20 May Place Date Shareholder s signature (Signature only when granting a proxy) With regard to rights of attendance and voting, reference is made to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a company, the company s certificate of registration must be attached to the proxy.

7 Proxy (with voting instructions) Ref no: PIN code: (Advance votes may be cast electronically, through the Company s website This proxy form is to be used for a proxy with voting instructions. If you are unable to attend the Annual General Meeting in person, you may use this proxy form to give voting instructions. You may grant a proxy with voting instructions to a person authorised by you, or you may send the proxy without naming the proxy holder, in which case the proxy will be deemed to have been given to the Chair of the Board of Directors or a person authorised by him. The proxy form should be received by DNB Bank ASA, Registrar s Department, no later than 4:30 p.m. on 18 May It may be sent by /regular post to DNB Bank ASA, Registrar s Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway. The undersigned: hereby grants (tick one of the two): the Chair of the Board of Directors (or a person authorised by him), or Name of proxy holder (in capital letters) a proxy to attend and vote for my/our shares at the Annual General Meeting of NEL ASA on 20 May The votes shall be exercised in accordance with the instructions below. Please note that if any items below are not voted on (not ticked off); this will be deemed to be an instruction to vote for the proposals in the notice, for the proposal from the board, or, in the absence of such, from the shareholders having called for the general meeting, as applicable. However, if any motions are made from the floor in addition to or replacement of the proposals in the notice, the proxy holder may vote or abstain from voting at his discretion. In such case, the proxy holder will vote on the basis of his reasonable understanding of the motion. The same applies if there is any doubt as to how the instructions should be understood. Where no such reasonable interpretation is possible, the proxy holder may abstain from voting. Agenda Annual General Meeting 2016 For Against Abstention 2. Election of chairman of the meeting and co-signatory 3. Approval of notice and agenda 4. Approval of 2014 financial statements and directors' report 5. Approval of remuneration to the board and the nomination committee 6. Approval of auditor's remuneration 7.1. Advisory vote regarding compensation to leading employees 7.2. Approval of statement regarding incentive plans 8. Authorization to issue shares 9. Authorization to acquire treasury shares 10. Election of members to the board of directors 11. Election of members to the nomination committee Place Date Shareholder s signature (Only for granting proxy with voting instructions) With regard to rights of attendance and voting, reference is made to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a company, the company s certificate of registration must be attached to the proxy.

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