Called to order by Brenda Drew, Chair at 12:06 p.m. at North Avenue Library.

CLOSED SESSION

Ms. Drew moved that the Richmond Public Library Board of Trustees go into a closed meeting pursuant to section 2.2-3711(A) (1) of the Virginia Freedom of Information Act for the purpose of discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. The motion was seconded by Ms. Weaver and carried.

Ms. Drew made a motion to reconvene in public session at 12:52 p.m. The motion was seconded by Ms. Zwirner and unanimously carried. (Certification of Closed Meeting Attached)

Called to order by Brenda Drew, Chair at 1:00 p.m. at North Avenue Library.

Minutes from the April 22nd meeting along with the current agenda and pending donation list were unanimously approved.

Public Comment Period

None were present

REPORTS

Friends of the Library

Ms. Coalter reported: Friends held their executive committee meeting.

Library Foundation

Ms. Hansen reported: currently working on a grant with the Robins Foundation to assist with establishing a more cohesive children’s program.

Mary Morton Parsons grant is with the sub-committee.

A celebration honoring Ms. Coalter in recognition of her retirement will be held on August 6th at the Main Library starting at 5:30 p.m.

Administration

Ms. Coalter: introduced Christina Carey, HR Liaison to board members.

Thanks to Ms. Green and Ms. Zwirner for submitting and accepting re-appointment to the Board.

Vacancy reduction information for the FY16 operating budget is not available as of yet.

Ginter Park renovation has gone out for bid. They will be moving out the end of July.

BOARD COMMITTEE REPORTS

Chairman

Ms. Drew: No report.

Finance

Mr. Olanrewaju: distributed the proposed breakdown for use of Special Funds in FY16. Please review as this will need to be approved in June. 88% of total budget has been spent to date. The City still has to release funds to the Library for Law Library expenditures, but funds are available.

Facilities

Ms. Zwirner reported: the Facilities Committee met with Mark Olinger, Director of Planning and Development Review. Phase II of the Master Plan goes through 2032; question was posed how to have the library expansion included in the City’s plan. Ms. Zwirner has been asked to participate in the Master Facilities Planning process.

Governmental & Community Relations

No report.

Succession Planning

Mr. Lydiard reported: No report.

Strategic Planning/ Neighborhood Assessment & Planning

Ms. Weaver reported: The committee met on Friday, May 22nd to draft framework. The draft will be refined and presented to the Board for review.

UNFINISHED BUSINESS

By-laws

Ms. Drewry explained that any changes to the length of time a board member serves is in conflict with the City Code or the City Charter. Changes to the City Charter require action by the State Legislature. Changes to the City Code require action by the City Council. Wording can be added to the Library Board’s By-laws without City Council approval that written minutes/notes for all Board committee meetings be taken and submitted to the Board for official record. Board members will continue to review the by-laws and discuss in July.

Facility Maintenance

Mr. Lydiard inquired about the status of installing Verizon cell towers on the Main Library roof. The status is unknown at this time.

He also wanted to know the status of the active roof leak at the West End branch. The roof has been repaired and work during West End’s renovation should resolve this issue.

NEW BUSINESS

Ms. Coalter’s retirement

With Ms. Coalter out of the room plans for her retirement celebration were discussed.

There being no further business the meeting was adjourned at 1:43 p.m.

The next meeting will be held on Wednesday, June 24, 2015 at 12:00 p.m. at the East End Branch.