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The submission form was regularly updated presenting a new subject for fans to write about, originally weekly, then in a fortnightly period and finally on the first Friday of every month. Entries were be based on the information and criteria given, and all had to be under 2000 characters in length.

Every submission received was read by a panel of judges, with the best marked as finalists. Pablo Hidalgo then selected the winning entry, or merged several entries and edited them into the final product. The Databank was updated with five or six winners at a time or, sometimes, individually.