New Year, New Plan: 2018 Maintenance Plan

Was a Maintenance Plan on your New Year’s Resolution list? If you’re like most facility managers improving your maintenance is on your list for 2018 and includes:

Less equipment downtime

Better management of labor resources

More preventive maintenance scheduling

Improved inventory management and cost control

Fewer emergency repair and demand maintenance tasks

Machine availability for peak production times

You may not get everything you want, but there are CMMS tools that make a lot of your maintenance management wishes come true.

The cost, longevity, and operational efficiency of your facilities asset’s affects most or all business units and processes. That’s why an Asset Management Plan (AMP) should be part of every organization’s 2018 strategic plan:

It also helps with risk assessment, policy development, and risk management, including financial, environmental, emergency, and regulatory compliance.

The Maintenance Plan is divided into two parts: Asset Operations Plan and Asset Maintenance Plan. Within both the operations and maintenance parameters, the plan outlines standard work procedures (SWP) and processes to ensure consistent work practices exist for all asset-related activities throughout the organization.

The Asset Operations Plan is the blueprint for how assets will be used and operated throughout their life cycle. In addition to use procedures, operating ranges, and use cycles, it includes labor resources, total operating budget, and infrastructure requirements. The plan includes standardized work procedures (SWPs) for each asset’s operational requirement. This provides invaluable data to determine the operational parameters for:

Labor costs

Productivity targets

Performance standards and Key Performance Indicators (KPIs)

Startup and shutdown timeframes

Materials handling costs

Cleaning and maintenance procedures

The flip side of the Asset Operation Plan is the Asset Maintenance Plan. More than just scheduled and unscheduled maintenance tasks, the Asset Maintenance Plan forms the foundation of the entire facility maintenance system, including:

Facility infrastructure and physical resources and tools

The internal maintenance department’s organizational structure

Maintenance staff and skill sets

Supporting personnel that affect maintenance procedures and processes

Maintenance technology resources

Maintenance knowledge and asset history

Maintenance budget

An important building block of the Maintenance Management Plan is a detailed description of each asset. This includes age, original cost, current condition, and repair history. Operating parameters, performance targets, repair schedules, and any pertinent details regarding performance quirks or trouble-shooting guidelines are also critical asset details. Recording and maintaining this data in a CMMS or EAM software system gives you the actionable information you need to effectively manage your assets throughout their life cycle.

For best results, the Asset Management Plan should be integrated into an organization’s overall strategic planning process. Depending on the type of facility—manufacturing, retail, healthcare, airport, etc. the plan can be used to coordinate preventive or predictive maintenance with minimal impact on daily activities or business needs. Capital expenditures and asset replacement planning can be prioritized and budgeted on an implementation schedule instead of having to make expensive emergency expenditures. When unexpected repairs are necessary, or other problems arise, there are planned risk management procedures already in place to mitigate the situation.

Integrating the Asset Management Plan into the larger organization planning process can facilitate greater understanding and buy-in throughout the organization for facility and asset management issues. Details of asset management systems and processes that are tied directly to improved ROI and productivity create a shared sense of ownership for asset lifecycle management by all stakeholders.

The Asset Management Plan provides a benchmark for measuring, evaluating, and improving system-wide asset performance to increase overall operational effectiveness and asset ROI. For that reason, every facility should add an Asset Management Plan to their 2018 TO-DO list.

Contact Eagle Technology—a global provider of innovative CMMS/EAM services and solutions since 1986. Our highly trained and experienced worldwide sales force will help you select the Proteus CMMS solution that’s right for you.

Proteus CMMS not only efficiently and effectively tracks, monitors, and measures DM and PM work orders, but it offers KPI’s and over 100 reports to help with day-to-day decisions and long-range planning. Year-end reports summarize where your money is going and can help with budgeting, labor justification, and other sustainability initiatives.

We hope that you found this article useful. If you have any questions, comments, or concerns, please feel free to contact one of our team members at sales@eaglecmms.com or call us at +1 (262) 241-3845.