Payment Vouchers and Related Documents

Use the payment voucher to process payments for direct purchases, purchase orders, reimbursements, and honoraria. If the purchase is under $5,000, always consult exhibit 3 of policy 1000 to see if a P-Card is an acceptable form of payment.

Use the recurring payment voucher form for payments that occur at regularly scheduled intervals and where the payee, payment amount, and accounting distribution remain constant.

Small Order Purchase ("SOP") Pre-numbered forms available through the Purchasing department.

Always refer to exhibit 3 of policy 1000 to determine whether or not a PO is required for a purchase. If a PO is not required AND a Payment Voucher nor a P-Card are not acceptable forms of payment, use an SOP.