All inquiries
regarding the organization
should be sent directly to the congress e-mail
8ecm2020@famnit.upr.si

Article 2 - ICT service provider

Abelium d.o.o. is a co-organizer responsible for the implementation and support of the information communication technology (website, payment support, back office services, etc.). Abelium d.o.o. is also the owner of the website 8ecm.si.

Abelium d.o.o.

Kajuhova ulica 90

SI-1000 Ljubljana

Slovenia

ID number: 3557952000

Registered at: AJPES - Agency of the Republic of Slovenia for Public Legal Records and Related Services

VAT number: SI65141326

Email:
info(at)abelium.eu

Website: http://www.abelium.eu

All inquiries regarding the payment process should be sent to the above email address.

Article 3 - Contractual Partners

By registering for the congress and accepting these Terms and Conditions you are entering into contract with Abelium d.o.o., acting as the ICT service provider and the owner of the congress web site and UP FAMNIT as the main Organizer of the congress.

The contract includes the services in the following article and lasts until the conclusion of the congress.

Article 4 - Services Offered

By registering and paying the registration fee you are entitled to attend the congress, including:

Participation in all scientific sessions

Congress bag with all congress materials

Access to the exhibition areas

Access to the Welcome Reception, Opening Ceremony and Closing Ceremony

Coffee breaks throughout the Congress

Article 5 - Payment process

Participants can pay the registration fee through their personalized page. They can access this page by using a link included in their registration confirmation email. The registration fee differs with regard to the date of payment (e.g. early or late registration) and the status of the customer (e.g. reduced student fee). If the participant pays the wrong amount of registration fee, the Organizer can deny the participant attendance at the congress until the correct amount is paid in full.

Participants can choose between two methods of payment:

Bank transfer, using the information provided on the payment page. The payment is confirmed after the correct amount is received on the account stated on payment page.

Credit card payment. For the credit card data entry, the customer is redirected to a secure server of the payment processing bank. Payment can be made with the following credit or debit cards:
VISA, VISA Electron, MASTERCARD and MAESTRO. The participant’s credit card will be debited right after a successful competition of the payment process.

Participant agrees to receive invoices for their payments referring to 8ECM in electronic form.

Participant will receive the payment receipt by email in 48 hours after the confirmation of payment and must bring it to the congress venue as a proof of payment. The payment invoice will be presented to the customer after the Congress.

Article 6 - Currency and prices

Currency of all fees as well as the currency in which all payments must be made is European euro (EUR). All prices that are stated on this website are final and include VAT (Value Added Tax). Participant must pay this exact amount, except if paying in other currency. In this case participant’s bank is responsible for the transaction, it may convert the funds to European euro which may result in additional costs for the participant.

Article 7 - Payment cancellation

We understand that cancellations are sometimes necessary.
Due to the worldwide epidemic of COVID – 19 a new refund policy is in effect from May 6, 2020, stating additional clauses for cancellations and refunds.

Delegates may receive a refund for cancellation, the amount depends on the cancellation date:

Cancellation requests made from
May 6, 2020 to June 1, 2020 – 100%
of registration fee is refunded, due to the worldwide epidemic of COVID - 19.

Cancellation requests made from
June 2, 2020 to January 1, 2021 – 30%
of registration fee is refunded. *

Request for refund to change the type of participation:

From
Regular Registration
to
Passive E-participation
for main talks made by January 1, 2020 – difference in the registration fees is refunded.

From
Regular Registration
to
Passive Full E-participation
made by January 1, 2021 – difference in the registration fees is refunded.

From
Regular Registration
to
Active Full E-participation
no registration fee is refunded.

No refunds will be granted after January 1, 2021.

* A corresponding amount minus an additional 30 EUR administrative charge will be issued to the same account the payment has been issued from (any bank charges will also be deducted from the refund).

If you have to cancel your participation and would like to be refunded, please send by e-mail a written request to
8ecm2020@famnit.upr.si
before June 1, 2020, 23:59 (GMT+1).

Refunds will be paid in Euros. Your email should include all the data regarding the payment with the receipt attached.

8ECM will not be responsible for any losses, including (but not limited to) airline cancellation charges or hotel deposits.

By registering for the 8ECM you agree with the cancellation policy.

Article 8 - Privacy Policy

The participant authorizes and permits the Payment service provider and the Organizer to collect, archive, use and share personal data of the participant in line with the valid regulations concerning the personal data protection. The data provided by the participant will NOT be transferred to third parties and will be used only for the purpose of conducting the congress (e.g. for email notifications, creating the congress schedule and Book of Abstracts, for registration confirmations, etc.).

Specifically, the credit card data will be securely transferred and saved by the bank which processes the credit card payments and will NOT be accessible by the Payment service provider or the Organizer.

Article 9 - Final provisions

The contractual parties hereby agree that all matters arising from this Terms and Conditions shall be resolved by mutual agreement. The parties agree to the jurisdiction of the court in Ljubljana, Slovenia, the law of choice is Slovenian law.

The Payment service provider reserves the right to change these Terms and Conditions at any time.

These Terms and Conditions come into force on the day following their publication on the 8ecm.si website.

The 8th European congress is held under the auspices of the European Mathematical Society – EMS.

The host institution for the 8th European Congress of Mathematics is University of Primorska, Faculty of Mathematics, Natural Sciences and Information Technologies.