Saturday Hours - Beginning of Quarter

Baker OneCard

Every Baker student receives a Baker OneCard, the official debit card for Baker College. We use this card to process any refunds due to you from the school. You choose how to have the refunds sent to you.

Many students find the Baker OneCard is a great way to track and manage all their school finances, from receiving financial aid refunds to purchasing course materials. Use the links below for more information about Baker OneCard or to get started.

By telephone, using a credit* or debit card. Call the Business Office at your campus.

* We accept Visa, MasterCard, Discover, and American Express. The four-digit verification code on the front of the American Express card must be included for processing. The transaction will be declined without it.

Refunds

All Baker College refunds to students are processed through the Baker OneCard. You must have an activated Baker OneCard in order to receive a student refund. If you have not received a card, please contact the Business Office to have one mailed to you. A $25 fee is assessed for all new card requests after the initial activation.

Employer Tuition Reimbursement Program

The employer tuition reimbursement program is a tuition deferment program available to students whose employer pays tuition costs, which allows students to defer payment until week six of the following quarter. Books are not included in the tuition reimbursement program and must be paid in full at the time of a book order.

To be eligible for the program, the student must:

Sign an employer tuition reimbursement contract.

Submit the reimbursement contract, along with a letter on company letterhead, or a copy of the company policy stating the guidelines for tuition payments made by the employer.

It is the student’s responsibility to submit the invoice and grades to the employer. Baker College will not bill the employer directly.

Any portion of tuition not paid by the employer must be paid by the student by the first day of each class. A $25 fee is assessed each quarter for this program.

Employer Tuition Assistance Program

Employers that provide tuition assistance issue a voucher, letter of credit, or tuition assistance form for tuition. You must turn this documentation into the Business Office upon receipt. Please verify that all information is correct, including start date(s), course name(s), and course number(s). The College will invoice your employer using this document, after second session classes begin. Employers send payment directly to the College. Any unpaid balance is the responsibility of the student and must be paid in full by the first day of class. It is the student’s responsibility to obtain the voucher. The College will not invoice your employer unless you have turned in the voucher/form.

GI Bill Payments

If you will be using your GI Bill to pay for your tuition, payment is due by the end of each quarter. If you have not received your VA payment by that date, you are still responsible for paying this balance. Finance charges may be applied after this date.

If you think you may have problems paying the balance if a VA payment is delayed, please talk with your campus Financial Aid Office. You may be eligible to apply for financial aid.

All certification for the GI payments is processed by the Academic Office. If you have not been certified, please call 888-211-8915.

Class Withdrawal

Student-Initiated Withdrawal From a Course

You may withdraw from a course up to the end of the week that precedes the final week of the course. To withdraw, you must submit a notice of withdrawal by one of the following methods:

Complete a Withdrawal Form (available in the Academic/Administrative Office)

College-Initiated Withdrawal From a Course

A student will be administratively withdrawn from a course for any of the following reasons:

Excessive absenteeism as defined in the Baker College Attendance Policy. A student will be withdrawn from a course up to the end of the week which precedes the final week of the course. (The student has earned a grade at this point).

The level of academic achievement for the course makes it inadvisable for a student to remain in the course. The instructor communicates his/her concern about a student’s level of academic achievement in a course by submitting a Student Notice of Concern form. The form is reviewed by the designated campus official(s) and a decision is made regarding the student’s status in the course.

The official withdrawal date for college-initiated withdrawals is the date of processing.

Note: Student-initiated or college-initiated withdrawals do not reduce the student’s financial obligation.

Refund Policies

Tuition Refunds

The tuition refund policy is based upon the official notice date of drop/withdrawal and the enrollment period. Refunds are available after withdrawal from a course if you are within the College's guidelines.

NOTE: ABSENTEEISM OR FAILURE TO BEGIN A CLASS DOES NOT REDUCE A STUDENT'S FINANCIAL OBLIGATION.

Official Notice of Withdrawal Date

The official notice date is one of the following:

The date the drop/withdrawal form is turned in to the Academic/Administrative Office

The postmarked date of the letter sent to the Academic/ Administrative Office

The date the fax was sent

The date the e-mail was sent

The date of notice of withdrawal by the College

Enrollment Period

The enrollment period is determined by the registered class.

On-ground classes—Enrollment period begins on the Monday of the week that class begins.

Online classes—Enrollment period begins on the Thursday of the week that class begins

Percentage

100% Drop—If official notice date is before the first day of the enrollment period (not class start date)

100% Withdrawal—If official notice date is within the first seven days of the enrollment period (not class start date)

50% Withdrawal—If official notice date is after the first seven days of the enrollment period and before the fifteenth day of the enrollment period

NO REFUND—If official notice date is after the fourteenth day of the enrollment period

Residence Hall Refunds

If a student in good standing properly checks out of the residence hall at the end of the academic quarter, or graduates, the campus Business Office may refund the $50 deposit within 45 days of the student's departure. An improper checkout from the residence hall may result in an additional fee not covered by the $50 deposit.

Refunds for residence hall charges are based on the same enrollment period and percentages as refunds for tuition charges.

There is no refund on quarterly room charges or room deposits for students who are expelled, dismissed, or move out voluntarily during the quarter. See Tuition Charges and Fees for more information.

Refunds

The timetable for refunds is available in the campus Business Office.

We process refunds using the Baker OneCard system. This card is issued to all new and returning students, and must be activated by the student to receive refunds by choosing one of the three methods available:

Baker One account

ACH to existing personal bank account

Paper check

Contact your campus Business Office for more information about the Baker OneCard or visit BakerOneCard.com.

Tuition/Tax Information

The 1098-T is the form that colleges and universities must provide to students to help students and the IRS determine a student’s eligibility for educational tax credits. Learn more by downloading the 1098-T Questions and Answers information sheet.

FAQ'S

What is the 1098-T? Where can I get more information about it?

The 1098-T is the form that colleges and universities must provide to students to help students and the IRS determine a student’s eligibility for educational tax credits. Learn more by downloading the 1098-T Questions and Answers information sheet.

When do I receive my loan refund? Where do I view my refund information?

To be eligible for a loan refund you must:

Complete a Master Promissory Note (if not previously completed).

Complete Entrance Loan Counseling (if not previously completed).

Start the required minimum amount of six credit hours for the current quarter.

Maintain satisfactory attendance in current quarter classes.

Meet the required delay for firstyear, firsttime borrowers.

Refund dates vary: an email notification will be sent to you if a loan refund is available. You will then receive your refund through the option you selected when you activated your BakerOne Card.

You can view your account activity 24/7 by logging in to the Solar System.

Can I use future financial aid funds to cover a prior balance?

In accordance with Federal regulations, the College cannot automatically use future loan funds to cover a prior quarter balance. If there are any excess loan funds available after your tuition and books have been paid during the current quarter, the funds will be released to you as a refund. It remains your responsibility to pay your prior quarter balance in full.

Saturday Hours - Beginning of Quarter

Every Baker student receives a Baker OneCard, the official debit card for Baker College. We use this card to process any refunds due to you from the school. You choose how to have the refunds sent to you.

Many students find the Baker OneCard is a great way to track and manage all their school finances, from receiving financial aid refunds to purchasing course materials. Use the links below for more information about Baker OneCard or to get started.

By telephone, using a credit* or debit card. Call the Business Office at your campus.

* We accept Visa, MasterCard, Discover, and American Express. The four-digit verification code on the front of the American Express card must be included for processing. The transaction will be declined without it.

Refunds

All Baker College refunds to students are processed through the Baker OneCard. You must have an activated Baker OneCard in order to receive a student refund. If you have not received a card, please contact the Business Office to have one mailed to you. A $25 fee is assessed for all new card requests after the initial activation.

Employer Tuition Reimbursement Program

The employer tuition reimbursement program is a tuition deferment program available to students whose employer pays tuition costs, which allows students to defer payment until week six of the following quarter. Books are not included in the tuition reimbursement program and must be paid in full at the time of a book order.

To be eligible for the program, the student must:

Sign an employer tuition reimbursement contract.

Submit the reimbursement contract, along with a letter on company letterhead, or a copy of the company policy stating the guidelines for tuition payments made by the employer.

It is the student’s responsibility to submit the invoice and grades to the employer. Baker College will not bill the employer directly.

Any portion of tuition not paid by the employer must be paid by the student by the first day of each class. A $25 fee is assessed each quarter for this program.

Employer Tuition Assistance Program

Employers that provide tuition assistance issue a voucher, letter of credit, or tuition assistance form for tuition. You must turn this documentation into the Business Office upon receipt. Please verify that all information is correct, including start date(s), course name(s), and course number(s). The College will invoice your employer using this document, after second session classes begin. Employers send payment directly to the College. Any unpaid balance is the responsibility of the student and must be paid in full by the first day of class. It is the student’s responsibility to obtain the voucher. The College will not invoice your employer unless you have turned in the voucher/form.

GI Bill Payments

If you will be using your GI Bill to pay for your tuition, payment is due by the end of each quarter. If you have not received your VA payment by that date, you are still responsible for paying this balance. Finance charges may be applied after this date.

If you think you may have problems paying the balance if a VA payment is delayed, please talk with your campus Financial Aid Office. You may be eligible to apply for financial aid.

All certification for the GI payments is processed by the Academic Office. If you have not been certified, please call 888-211-8915.

College-Initiated Withdrawal From a Course

A student will be administratively withdrawn from a course for any of the following reasons:

Excessive absenteeism as defined in the Baker College Attendance Policy. A student will be withdrawn from a course up to the end of the week which precedes the final week of the course. (The student has earned a grade at this point).

The level of academic achievement for the course makes it inadvisable for a student to remain in the course. The instructor communicates his/her concern about a student’s level of academic achievement in a course by submitting a Student Notice of Concern form. The form is reviewed by the designated campus official(s) and a decision is made regarding the student’s status in the course.

Tuition Refunds

The tuition refund policy is based upon the official notice date of drop/withdrawal and the enrollment period. Refunds are available after withdrawal from a course if you are within the College's guidelines.

NOTE: ABSENTEEISM OR FAILURE TO BEGIN A CLASS DOES NOT REDUCE A STUDENT'S FINANCIAL OBLIGATION.

Official Notice of Withdrawal Date

The official notice date is one of the following:

The date the drop/withdrawal form is turned in to the Academic/Administrative Office

The postmarked date of the letter sent to the Academic/ Administrative Office

The date the fax was sent

The date the e-mail was sent

The date of notice of withdrawal by the College

Enrollment Period

The enrollment period is determined by the registered class.

On-ground classes—Enrollment period begins on the Monday of the week that class begins.

Online classes—Enrollment period begins on the Thursday of the week that class begins

Percentage

100% Drop—If official notice date is before the first day of the enrollment period (not class start date)

100% Withdrawal—If official notice date is within the first seven days of the enrollment period (not class start date)

50% Withdrawal—If official notice date is after the first seven days of the enrollment period and before the fifteenth day of the enrollment period

NO REFUND—If official notice date is after the fourteenth day of the enrollment period

Residence Hall Refunds

If a student in good standing properly checks out of the residence hall at the end of the academic quarter, or graduates, the campus Business Office may refund the $50 deposit within 45 days of the student's departure. An improper checkout from the residence hall may result in an additional fee not covered by the $50 deposit.

Refunds for residence hall charges are based on the same enrollment period and percentages as refunds for tuition charges.

There is no refund on quarterly room charges or room deposits for students who are expelled, dismissed, or move out voluntarily during the quarter. See Tuition Charges and Fees for more information.

Refunds

The timetable for refunds is available in the campus Business Office.

We process refunds using the Baker OneCard system. This card is issued to all new and returning students, and must be activated by the student to receive refunds by choosing one of the three methods available:

Baker One account

ACH to existing personal bank account

Paper check

Contact your campus Business Office for more information about the Baker OneCard or visit BakerOneCard.com.

The 1098-T is the form that colleges and universities must provide to students to help students and the IRS determine a student’s eligibility for educational tax credits. Learn more by downloading the 1098-T Questions and Answers information sheet.

FAQ's

What is the 1098-T? Where can I get more information about it?

The 1098-T is the form that colleges and universities must provide to students to help students and the IRS determine a student’s eligibility for educational tax credits. Learn more by downloading the 1098-T Questions and Answers information sheet.

When do I receive my loan refund? Where do I view my refund information?

To be eligible for a loan refund you must:

Complete a Master Promissory Note (if not previously completed).

Complete Entrance Loan Counseling (if not previously completed).

Start the required minimum amount of six credit hours for the current quarter.

Maintain satisfactory attendance in current quarter classes.

Meet the required delay for firstyear, firsttime borrowers.

Refund dates vary: an email notification will be sent to you if a loan refund is available. You will then receive your refund through the option you selected when you activated your BakerOne Card.

You can view your account activity 24/7 by logging in to the Solar System.

Can I use future financial aid funds to cover a prior balance?

In accordance with Federal regulations, the College cannot automatically use future loan funds to cover a prior quarter balance. If there are any excess loan funds available after your tuition and books have been paid during the current quarter, the funds will be released to you as a refund. It remains your responsibility to pay your prior quarter balance in full.