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This Privacy Notice has been written to inform parents and pupils of Wavell Community Junior School about what we do with your personal information. This Notice may be subject to change as the Data Protection Bill progresses.

Who are we?

Wavell Community Junior School is a ‘Data Controller’ as defined by Article 4 (7) of GDPR. This means that we determine the purposes for which, and the manner in which, your personal data is processed. We have a responsibility to you and your personal data and will only collect and use this in ways which are compliant with data protection legislation.

The school has appointed Veritau Ltd to be its Data Protection Officer (DPO). The role of the DPO is to ensure that the school is compliant with GDPR and to oversee data protection procedures. Veritau’s contact details are:

The categories of information that we collect, hold and share include the following:

Personal information of pupils and their family members e.g. name, pupil number, DOB and address

Educational attainment

Free school meal eligibility

Attendance information

Assessment information

Behavioural information

Safeguarding information

We will also process certain ‘special category’ data about our pupils including:

Relevant medical information- please note that where the pupil has a severe allergy or is thought to be at risk of needing emergency care for a medical issue then this will be shared with all the staff. We may do this in the form of photo identification in the staff room to ensure that all staff are aware of the issues should an emergency situation arise

Special Educational Needs and Disabilities information

Race, ethnicity and religion

Why do we collect your personal data?

We use the information we collect:

to support pupil learning

to monitor and report on pupil progress

to provide appropriate pastoral care

to assess the quality of our services

Any personal data that we process about our pupils and parents is done so in accordance with Article 6 and Article 9 of GDPR:

We also process information in accordance with Article 6(e) and Article 9(2)(g) as part of the official authority vested in us as Data Controller and for reasons of substantial public interest. Such processing, which is not mandatory but is considered to be in our pupils’ interests, include:

School trips

Extra curricular activities

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. When we do process this additional information we will ensure that we ask for your consent to process this.

Who do we obtain your information from?

Much of the information we process will be obtained directly from you (pupils and parents). We will also process information received from:

We will not share any information about you outside the school without your consent unless we have a lawful basis for doing so.

How long do we keep your personal data for?

Wavell Community Junior School will keep your data in line with our Information Policy. Most of the information we process about you will be retained as determined by statutory obligations. Any personal information which we are not required by law to retain will only be kept for as long as is necessary to fulfil our organisational needs.

What rights do you have over your data?

Under GDPR parents and pupils have the following rights in relation to the processing of their personal data:

to be informed about how we process your personal data. This notice fulfils this obligation

to request access to your personal data that we hold, and be provided with a copy of it

to request that your personal data is amended if inaccurate or incomplete

to request that your personal data is erased where there is no compelling reason for its continued processing

to request that the processing of your personal data is restricted

to object to your personal data being processed

If you have any concerns about the way we have handled your personal data or would like any further information, then please contact our DPO on the address provided above.

If we cannot resolve your concerns you may also complain to the Information Commissioner’s Office (the Data Protection Regulator) about the way in which the school has handled your personal data. You can do so by contacting: