HLWW School District 2687 Board Minutes

Howard Lake-Waverly-Winsted
ORGANIZATIONAL/REGULAR SCHOOL BOARD MEETING
Monday January 6, 2014
High School Media Center
The January 6, 2014 Regular School Board meeting of the Howard Lake-Waverly-Winsted ISD #2687 was called to order at 6:07 p.m. by Chairman Schaible. After the pledge of allegiance, roll was taken with the following members present: Schaible, Kocher, Smith, Weibel, Tintes, and Heuer; Wiech was absent. Also present were Superintendent Brad Sellner, Principals Jason Mix, Jim Schimelpfenig, and Jennifer Olson, and Board Secretary Marilyn Greeley.
(Item IV) Schaible reported the following additions to the consent agenda: hiring Amanda Byrne as a Speech Coach for the current school year; Jennifer Poppler for the ELL position for the remainder of the 2013-14 school year; Amy Thompson for the 5.5 para position at Winsted Elementary; and the resignation of Kathleen Messer effective January 31, 2014 as the High School Counselor Secretary; also move item A to the February Board Meeting, and add item G-Approval of dollar amount for Superintendent to approve items prior to a board meeting regarding the building project.
Tintes motioned to approve the agenda with the changes; Heuer seconded; passed unanimously.
(Item V, Subd. A-1) Schaible proceeded with the election of School Board Chairperson for 2014. Schaible asked for nominations. Tintes motioned for Schaible to remain as chairperson; Smith seconded; passed unanimously.
(Item V, Subd. A-2) Schaible asked for nominations for vice chairperson. Schaible motioned for Wiech to remain as vice chairperson, however due to her absence, if she declines we would election a person at the February meeting; Heuer seconded; passed unanimously.
(Item V, Subd. A-3) Schaible asked for nominations for clerk. Tintes motioned for Heuer to remain as clerk; Schaible seconded; passed unanimously.
(Item V, Subd. A-4) Schaible asked for nominations for treasurer. Heuer motioned for Tintes to remain as treasurer; Smith seconded; passed unanimously.
(Item V, Subd. B) Schaible asked for a motion regarding meeting per diems. Heuer motioned to keep the per diem the same as last year, which is $65; Kocher seconded; passed unanimously.
(Item V, Subd. C-1) Heuer motioned to have the Herald Journal as the official newspaper; Tintes seconded; passed unanimously.
(Item V, Subd. C-2) Heuer motioned to approve the following official depositories: Marquette Bank Minneapolis; American National Bank & Trust Co.-St. Paul; TCF Banking & Savings; US Bank; Dain Bosworth Inc.; Flagship Bank Winsted; Citizens State Bank of Waverly; Citizen’s Alliance Bank of Howard Lake; Minnesota Liquid Asset Fund; Wells Fargo; PMA; Tintes seconded; passed unanimously.
(Item V, Subd. D) Heuer motioned to approve Knutson, Flynn, Hetland, & Deans, Ratwik, Roszak & Maloney, P.A., and Neill J. O’Neill, LTD. as legal counsel; Kocher seconded; passed unanimously.
(Item V, Subd. E) Heuer motioned to approve the authorization of the Superintendent of Schools to use facsimile signatures for checks; Smith seconded; passed unanimously.
(Item V, Subd. F) Heuer motioned to approve the following authorized signatures for accounts: Dale Decker, Jason Mix, Donna Wilson, Margaret Marketon, and Marilyn Greeley; Tintes seconded; passed unanimously.
(Item V, Subd. G) Tintes motioned to approve the Superintendent or designee to make short term investments and transfer of funds, of the school districts funds and to perform the duties of clerk and treasurer; Smith seconded; passed unanimously.
(Item V, Subd. H) Heuer motioned to approve authorizing Donna Wilson-SMS Financial Consultant and A.m.y Carlson-Payroll/HR Coordinator to make electronic transfers of funds and investments as needed; Kocher seconded; passed unanimously.
(Item V, Subd. I) Heuer motioned to approve authorizing the agents of the board to lease, purchase and contract for goods and services within the general budget categories; Tintes seconded; passed unanimously.
(Item V, Subd. J) Tintes motioned to approve allowing payment of claims that cannot be deferred to the next meeting without loss if discount or if the claim is the result of contract terms, purchase order terms or a vendor’s standard terms; Smith seconded; passed unanimously.
(Item V, Subd. K) Tintes motioned to approve organizational memberships with Minnesota School Board Association, Minnesota State High School League, SEE, TIES, CMERDC, Resource Training and Solutions, MAWSECO, Wright Technical Center, and CPV (Cooperative Purchasing Venture-for state contracts); Heuer seconded; passed unanimously.
(Item V, Subd. L) Heuer motioned to have the Regular Board meeting the second Monday, except on legal holidays then the meetings would be on that Tuesday, (held in the HLWW High School Media Center) of each month starting at 6 p.m.; Tintes seconded; passed unanimously.
(Item V, Subd. M) Heuer motioned to have the Work session (held in the HLWW High School Media Center) on the fourth Monday, except on legal holiday then the meetings would be on that Tuesday of each month and starting at 6 p.m.; Kocher seconded; passed unanimously.
(Item V, Subd. N) Kocher motioned to approve comp time for the school board secretary to be taken with the approval of the Superintendent; Smith seconded; passed unanimously.
(Item V, Subd. O) Schaible asked the board members to review the committee assignment list, and we will approve the committee assignments at the February regular meeting.
(Item V, Subd. P) Heuer motioned to give secretaries the authority to complete the form based upon sight recognition; Kocher seconded; passed unanimously.
(Item V, Subd. Q) Principal Schimelpfenig indicated this is not necessary anymore. The board agreed that a representative for the AYP Plan is not needed any more.
(Item V, Subd. R) Smith motioned to approve the notice of handicapped accessibility; Kocher seconded; passed unanimously.
(Item V, Subd. S) Heuer motioned to close the organizational meeting at 6:25 p.m.; Smith seconded; passed unanimously.
(Item VI) There were no questions or comments from visitors.
(Item VII) Heuer motioned to approve the consent agenda which included the December 9, 2013 Regular Board Meeting minutes, January Bills, Enrollment, the resignation of SAC Supervisor Dana Pearson effective December 31, 2013, long term ELL Sub Anne LeClaire effective January 2, 2014, and High School Counselor Secretary Kathleen Messer effective January 31, 2014, the employment of Dennis Decker as High School Grounds Keeper effective December 16, 2013, Amanda Byrne as a Speech Coach for the current school year; Jennifer Poppler for the ELL position for the remainder of the 2013-14 school year; and Amy Thompson for the 5.5 para position at Winsted Elementary, the Spring Coaching Staff, Elementary Laker News communication, and the following recognitions:
The School Board recognizes Project Caring which is sponsored by District 2687 Howard Lake-Waverly-Winsted Schools and is organized by FFA students. 34 families totaling 160 adults and children were recipients of Project Caring. Food was also delivered to the Wright County Food Shelf in Waverly and a check for $52.99 was sent to the McLeod County Food Shelf. Thank you to Gabby Gruenhagen and Abbey Weninger co-chairs and the FFA students for organizing, HLWW students and staff preschool-grade 12 for donating cash and food items, community members for cash and turkey donations, group organizations for cash donations including Howard Lake Lions, Waverly Lions, American Legion Post 145 Howard Lake, Winsted Firemen Relief Association and matching funds from Thrivent Financial Care Abounds in Communities. Thank you to the churches and community members who packed and delivered the food, St. Mary’s Catholic Church Waverly, Harvest Community Church Winsted, Ka Lia Lor, Kim Hewson-Garber, Stacy Horsch and Rich Egeberg.
The School Board recognizes Darrell Smith and Brooke Thrall who were recognized as TIES Exceptional Teachers at the TIES 2013 Education Technology Conference on December 17. They were among 91 teachers from 48 districts. Congratulations Darrell and Brooke. Keep up the good work.
Smith seconded; passed unanimously.
(Item VIII, Subd. A) There is no department report this month; it will be moved to the February board meeting.
(Item VIII, Subd. B) Betsy Knoche, Financial Consultant from Ehlers, reviewed the information on the sale of bonds. Heuer motioned to award the sale of bonds to Baird; Tintes seconded; those in favor: Tintes, Heuer, Weibel, Smith, Kocher, and Schaible; opposed: none; absent: Wiech; passed unanimously.
(Item VIII, Subd. C) Tintes motioned to approve P.m.A as our bond investment company; Heuer seconded; passed unanimously.
(Item VIII, Subd. D) Heuer motioned to approve the treasurers report; Kocher seconded; passed unanimously.
(Item VIII, Subd. E) Smith motioned to approve the resolution directing the administration to make recommendations for reduction in curriculum, programs and positions; Tintes seconded; those in favor: Weibel, Smith, Kocher, Heuer, Tintes, and Schaible; opposed: none; absent: Wiech; passed unanimously.
(Item VIII, Subd. F) Schaible indicated to move to item G and review the calendar next.
(Item VIII, Subd. G) Schaible asked the board to consider authorizing a dollar amount threshold for the Superintendent to approve prior to board meeting approval for the building project. Schaible suggested a minimum of $10,000 and a maximum of $20,000.
Heuer motioned to authorize a $10,000 threshold for the Superintendent to make change orders; Smith seconded; passed unanimously.
(Item VIII, Subd. F) Superintendent Sellner asked the board to review the two calendar drafts and to let us know of any changes you’d like to consider.
(Item IX, Subd. A) Principal Olson gave a report.
Principal Schimelpfenig gave a report.
Principal Mix gave a report.
(Item IX, Subd B) Each board member gave a committee update.
(Item IX, Subd C) Superintendent Sellner discussed snow make-up days.
Heuer motioned to modify the school calendar to have school on February 14, 2014 and April 21, 2014; Tintes seconded; passed unanimously.
(Item X) Next Meeting Dates:
• Work Session Meeting  Monday January 27, 2014 6 p.m. HLWW HS Media Center-not needed at this time.
• Regular Board Meeting  Monday February 10, 2014 6 p.m. HLWW HS Media Center
Schaible thanked the teachers and staff for this past year, and the three communities for coming together and passing the middle school building vote.
(Item XI) Items for regular board meeting
• Review and adjust annual budget
• Review/Approve Draft of 2014-15 School Calendar
• Present Handbook changes
• Leave/Resignations
• Employment Recommendation
• Recognitions
• Department Reports-PIE
• Wright Tech Director
• Other
(Item XII) Schaible asked to close the regular meeting at 7:41 p.m.. to discuss negotiations strategies. Schaible opened the closed meeting at 7:53 p.m.
Heuer motioned to close the closed meeting at 8:42 p.m.; Kocher seconded; passed unanimously.
Weibel motioned to open the regular meeting at 8:43 p.m.; Heuer seconded; passed unanimously.
Weibel motioned to adjourn at 8:44 p.m.; Kocher seconded; passed unanimously.
Respectfully submitted,
Michelle Heuer, Clerk
Published in the Herald Journal Feb. 17, 2014.