Banquet Guarentees

A guaranteed number of guests attending all planned functions must be submitted to the hotel no later than 12 noon (Est), three business days prior to the scheduled events. Weekends and holidays are not included.

The guaranteed numbers of attendees shall constitute a guarantee, not subject to reduction, for which charges will be assessed accordingly. Should the client fail notify the hotel of a final guaranteed number, the hotel shall use the agreed number from your contracted schedule of events and function space as the final guarantee.

Your signature on the BEO indicates your acceptance of the guarantee number, event details listed on the BEO and the hotels terms and conditions.

For events held on Monday or Tuesday notification of guaranteed attendance must be submitted no later than 12 noon (Est) on the preceding Wednesday. For functions being held on Wednesday, notification of guaranteed attendance must be submitted no later than 12 noon (Est) on the preceding Thursday. In some instances, more advanced notice of attendance may be required due to menu complexity, holidays, delivery or other constraints

Guarantees for kosher plates or meals must be received no later than 12 noon (Est) 2 weeks (14 business days) prior to the event date. Weekends and holidays are not included.

Guarantees for choice of menu selections must be received no later than 12 noon (Est) 2 weeks (14 business days) prior to the event date. Weekends and holidays are not included.

The over set for events will be 3% above the guarantee figure, not to exceed 50 seats. The over set does not apply to food or beverage. Additional fees apply for food and beverage per set over the final guarantee

Within a 72 hour period, the guarantee can be increased, but not subject to reduction.

Coat Check

Coat check service can be arranged with 72 hours (three business days) notice directly through your Catering or Convention Services Manager.

Coat check attendants are $125.00 each for up to 4 hours. This is a one-time charge.

Each additional hour beyond the 4-hours will be charged at $75.00 per hour.

Event Space Usage Guidelines

Groups and/or Vendors using event space (front and back of the house) are fully responsible for damages to the space during use.

Groups using carpeted, tiled or marble areas are required to lay the appropriate floor covering (plywood or visqueen) over the area during the load-in and load-out.

Banners and signs hung in the event space must be hung by the hotel's AV department, PSAV Audio Visual, fees will be determined by the labor required.

Rooms with air walls cannot be locked. Sheraton or outside security may be hired at the group's expense to secure meeting space with air walls.

Food and Beverage

Due to increasing requirements and quality control issues, all food and beverage to be served on hotel property, including any food and beverage in exhibit booths on the show floor, must be supplied and prepared by the hotel. The hotel asks that the client convey this information to all exhibitors and to the general contractor.

Hospitality Suites & Smaller Meeting Room Options

Looking to host a meeting or hospitality suite in one of our hotel rooms? Contact your Meeting & Events Manager to receive a set of our Catering Event Menu Offerings and to assist you in coordinating all your event details.

Because our suites are surrounded by guest rooms, we ask that you keep the following in mind if entertaining in a suite: any music must be background in nature; no instrument is to be amplified; a 10:00 PM music curfew exists. Complaints from other guests to the Hotel about volume levels will bring an end to the entertainment, regardless of any existing contract between the musicians and the guest / organization registered to the suite accommodations.

Keys to Meeting Space

Keys for all meeting space doors may be ordered through your Meeting and Events Manager @ $25 per re-keyed room. Please complete the attached form and email it to your Meeting and Events Manager should you require secure meeting space.

For questions or additional information please reach out to your Meeting and Events Manager assigned to your group.

Office/Soft Furniture

We regret that our hotel cannot relocate any public furniture offerings for use in a specific event room for a function (i.e. Green room, office etc.)

Additional lamps, desks, filing cabinets and sofas may be rented through a local vendor service at your expense. Contact your Catering and Convention Services Manager for assistance.

Pianos

The Sheraton Denver Downtown Hotel has two baby grand pianos for functions. The tuning fee is $250, which includes the cost of tuning and moving. Use of the Piano is subject to availability. The Sheraton Denver Downtown Hotel staff is unable to place pianos on staging, however, we can contact a local vendor to provide this service for additional fees, if requested.

Pre-event/Post-event

We want to greet you when you arrive!Please think about the date and time that will be best for us to schedule a Pre-Event Welcome Meeting with you. Please bring a copy of the program that will be given to the attendees for us to review together.

We also want to be sure that we schedule a Post-Event wrap-up as well. Maybe a formal meeting, maybe we’ll just grab a cup of coffee for a quick chat, whatever you feel comfortable with; but let’s schedule that in advance at a time convenient for you on the final day of your program.