2. Transmit by use of floppy diskette. Data files must be in American Standard Code Information Interchange text file format on a MicroSoft-Disk Operating System formatted 3.5 inch floppy diskette. Provide submissions in the Defense Utility Energy Reporting System format as specified below.

3. Data Format: In-House DoD Commercial Activities

Data element

Tape positions

Field

Type data 1

1 A=Alpha; N=Numeric. A and A/N data shall be left justified space filled, N data shall be right justified and zero filled. Items marked with a cross ( ) have been registered in the DoD Data Element Dictionary.

Designator

1

A

A

Installation

A1

—State, territory, or possession

2-3

A1a

N

—Place

4-9

A1b

A/N

Function

10-14

A2

A/N

In-house civilian workload

15-20

A3

N

Military workload

21-26

A4

N

Reason for in-house operation

49

A8

A

Most recent year in-house operation approved

50-51

A9

N

Year DoD CA scheduled for next review

52-53

A10

N

Installation name

76-132

A11

A

4. When definite coding instructions are not provided, reference must be made to DoD 5000.12-M. 1 Failure to follow the coding instructions contained in this document, or those published in DoD 5000.12-M makes the DoD Component responsible for noncompliance of required concessions in data base communication.

Enter an A to designate that the data to follow on this record pertains to a particular DoD CA.

A1a

Enter the two-position numeric code for State (Data element reference ST-GA) or U.S. territory or possession, as shown in attachment 1 to Appendix B of this part.

A1b

Enter the unique alpha-numeric code established by the DoD Component for military installation, named populated place, or related entity where the CA workload was performed during the fiscal year covered by this submission. A separate look-up listing or file should be provided showing each unique place code and its corresponding place name.

A2

Enter the function code from Appendix A to this part that best describes the type of CA workload principally performed by the CA covered by this submission. Left justify.

A3

Enter total (full- and part-time) in-house civilian workyear equivalents applied to the performance of the function during fiscal year. Round off to the nearest whole workyear equivalent. (If amount is equal to or greater than .5, round up. If amount is less than .5, round down. Amounts between zero and 0.9 should be entered as one). Right justify. Zero fill.

A4

Enter total military workyear equivalents applied to the performance of the function in the fiscal year. Round off to the nearest whole workyear equivalent. (Amounts between zero and one should be entered as one). Right justify. Zero fill.

A8

Enter the reason for in-house operation of the CA, as shown in attachment 2 to Appendix B of this part.

A9

Enter the last two digits of the most recent fiscal year corresponding to the reason for in-house operation of the CA, as stated in Field A8.

A10

Enter the last two digits of the fiscal year the function is scheduled for study or next review. (Data element reference YE-NA.)

A11

Enter the named populated place, or related entity, where the CA workload was performed.

Attachment 1 to Appendix B to Part 169a—Codes For Denoting States, Territories, and Possessions of the United States.

a. Numeric State Codes (Data element reference ST-GA)

Code

01Alabama

02Alaska

04Arizona

05Arkansas

06California

08Colorado

09Connecticut

10Delaware

11District of Columbia

12Florida

13Georgia

15Hawaii

16Idaho

17Illinois

18Indiana

19Iowa

20Kansas

21Kentucky

22Louisiana

23Maine

24Maryland

25Massachusetts

26Michigan

27Minnesota

28Mississippi

29Missouri

30Montana

31Nebraska

32Nevada

33New Hampshire

34New Jersey

35New Mexico

36New York

37North Carolina

38North Dakota

39Ohio

40Oklahoma

41Oregon

42Pennsylvania

44Rhode Island

45South Carolina

46South Dakota

47Tennessee

48Texas

49Utah

50Vermont

51Virginia

53Washington

54West Virginia

55Wisconsin

56Wyoming

b. Numeric Codes for Territories and Possessions (FIPS 55-2)

60American Samoa

66Guam

69Northern Marianna Islands

71Midway Islands

72Puerto Rico

75Trust Territory of the Pacific Islands

76Navassa Islands

78Virgin Islands

79Wake Island

81Baker Island

86Jarvis Island

89Kingman Reef

95Palmyra Atoll

Attachment 2 to Appendix B to Part 169a—Codes for Denoting Compelling Reasons for In-House Operations of Planned Changes in Method or Performance

1. PERFORMANCE (for entry in field A8)

Code

Explanation

A

Indicates that the DoD CA has been retained in-house for national defense reasons in accordance with paragraph E.2.a(1) of DoD Instruction 4100.33, other than CAs reported under code “C” of this attachment.

C

Indicates that the DoD CA is retained in-house because the CA is essential for training or experience in required military skills, or the CA is needed to provide appropriate work assignments for a rotation base for overseas or sea-to-shore assignments, or the CA is necessary to provide career progression to a needed military skill level in accordance with paragraph E.2.a(1)(a) of DoD Instruction 4100.33.

D

Indicates procurement of a product or service from a commercial source would cause an unacceptable delay or disruption of an essential DoD program.

E

Indicates that there is no satisfactory commercial source capable of providing the product or service needed.

F

Indicates that a cost comparison has been conducted and that the Government is providing the product or service at a lower total cost as a result of a cost comparison.

G

Indicates that the CA is being performed by DoD personnel now, but decision to continue in-house or convert to contract is pending results of a scheduled cost comparison.

H

Indicates that the CA is being performed by DoD employees now, but will be converted to contract because of cost comparison results.

J

Indicates that the CA is being performed by DoD hospital and, in the best interest of direct patient care, is being retained in-house.

K

Indicates that the CA is being performed by DoD employees now, but a decision has been made to convert to contract for reasons other than cost.

N

Indicates that the CA is performed by DoD employees now, but a review is in progress pending a decision. (i.e., base closure, realignment, or consolidation).

X

Indicates that the Installation commander is not scheduling this CA for cost study under the provisions of congressional authority.

Y

Indicates that the CA is retained in-house because the cost study exceeded the time limit prescribed by law.

Z

Indicates that the CA is retained in-house for reasons not included above. (i.e., a law, Executive order, treaty, or international agreement).

2. USE OF OTHER CODES. Other codes may be assigned as designated by the ODASD (I).