Roster Players and Coaches to Teams

After you've created teams, you can add players and coaches to those teams to build the roster. Rostered players are added to Team Roster Groups, allowing team admins to easily send out messages to the entire team.

If you used SportsEngine Registration to collect player info, you will be able to use the Player Rostering tool to quickly roster all your registered players.

Coaches or players that were not registered through SportsEngine Registration will need to be rostered from the individual Team Pages.

Roster players and coaches who registered through SportsEngine with the Player Rostering tool

Roster players and coaches not registered through SportsEngine from Team Pages

Pro Tip
Register players with SportsEngine Registration before creating rosters to take advantage of the Player Rostering tool.

Roster Players with the Rostering Tool

Use the Player Rostering tool to quickly roster multiple teams by selecting players to add directly from SportsEngine Registration sessions. It is the easiest way to roster players.

The Rostering Tool is under improvement and has been moved to Backoffice for some users for Beta testing. Rostering will look different for these users.

1. Go to the Player Rostering tool

The Player Rostering tool is located in the Players section of the Sport Mgmt tab in the Admin Control Panel. To get there:

Step 1: Log in to your website and go to the Admin Control PanelStep 2: Go to the Sport Mgmt tabStep 3: Go to the Players subsectionStep 4: Select Rostering

2. Use a Search Filter to Select Players from a Team

Select a registration session from the dropdown; this will load a list of all players registered for that session. Create a Search Filter using a field from the registration to narrow down the list and ideally isolate players on a single team.

For example you might have had a question labeled 'level of play' in your registration, you could create a filter that limits the data to only show players who selected 'U14 Challenge' as their 'level of play' by setting the filter to 'level of play' is 'U14 Challenge'.

To create a filter:

Step 1: Select a registration sessionStep 2: Click Filter Registered PlayersStep 3: Make sure the field that you would like to filter with is checked under FieldsStep 4: Define the filter rules under Filter

3. Select the Corresponding Team

Click Team Roster in the top right-hand corner. This will bring up a list of teams that you've created team pages for. Select the team that you would like to add the players to.

4. Add the Players to the Team

Click the green plus icon on the left hand side of each player to add them to the team's roster.

After player have been rostered you can report on which teams the players are on in registration, by selecting rostered team. A excel document can be created and printed from here.

Roster Coaches or Players from a Team Page:

Coaches or players that were not registered through SportsEngine Registration will need to be rostered from the individual Team Pages.

1. Go to the Roster on a Team Page

Log in to your website and navigate to a team page. Make sure Edit Mode is turned on then click the Roster tab from the lower page menu.

2. Click Add Coach or Add Player

Scroll down and click Add Player in the middle of the yellow box to add players to the team or click the Coach tab then Add Coach to add coaches to the team.

3. Add Coach or Players

After clicking Add Coach or Add Player a box will popup with several options for how you add them:

Create a new player or coach

Add player or coach from network directory

Import player or coach from a registration

Import players from an excel spreadsheet

Option 1: Create New Player or Coach

Use this option to add a single player or coach. It is not the best option if the individual already is in your SportsEngine membership or if you plan on adding more than a handful of players.

Step 1: Select Create New Player or Create New CoachStep 2: Enter the player or coach's informationStep 3: Click Save Player or Save Coach

We recommend adding a contact email address for the player or coach. By doing this, the player or coach's SportsEngine account will be connected to the team. If they don't already have an account, they will be prompted to create one via email.

Option 2: Add Player or Coach from Network Member Directory

Use this option if the player or coach already has been added to your organization's member directory in the past.

Step 1: Select Add Player (or Coach) from Network Member DirectoryStep 2: Search for the player or coach's profile and select itStep 3: Enter any additional informationStep 4: Click Save Player or Save Coach

Option 3: Import Player or Coach from Registration

Use this option if the player or coach registered through SportsEngine Registration and you only are rostering for this individual team. If you are rostering for multiple teams, we highly recommend you use the rostering tool instead.

Step 1: Select Import Player or Coach from RegistrationStep 2: Select a Registration sessionStep 3: Add a filter rule to narrow down the list of players or coaches and click Select FiltersStep 4: Select the player(s) or coach to add to the teamStep 5: Enter any additional informationStep 6: Click Add Player or Coach to Roster

Option 4: Import Players from Excel

Use this option to mass import many players from an excel spreadsheet. This is the best option if you have a lot of players to roster, but did not use SportsEngine Registration to collect their information.