Notice is hereby
given that an Ordinary Council Meeting of the Council of the City of Randwick
will be held in the Council Chamber, First Floor, 90 Avoca Street Randwick on Tuesday,
28 November 2017 at 6:00 p.m.

Reverend Craig Segaert, St
Nicolas’ Anglican Church has advised that the church is currently
planning its annual major community event “Carols by the
Sea”. The event is planned to be held in Grant Reserve on Saturday
9 December 2017. Rev Craig Segaert is requesting that all associated fees
be waived for this event.

Issues

Rev.Segaert expresses the
church’s appreciation for the support previously given by Randwick
Council towards this major community event and again seeks the waiving of fees
to financially meet the high costs of staging such an event. The event
fees include:

Application Fee: $
556.00

Hire of Reserve: $
420.00

Supply & Removal 10 sulo bins @ $89.00 per bin: $
890.00

Connection to Power: $
131.00

Extended opening and cleaning of toilets $
192.00

Total:
$2,189.00

St Paul’s and St
Nicolas’ Anglican Churches, GracePoint Christian Church and St
Brigid’s Catholic Church each contribute to the costs of this event which
includes a fireworks display. This event has been going for 24 years and
always draws a good crowd at Grant Reserve.

Financial impact statement

Should Council accept the report
recommendation, the financial implications to Council is $2,189.00. This
amount will be funded from the 2017-18 Contingency Fund

Conclusion

It is considered that this event
provides significant benefit to the community and it is recommended that
Council waive all associated fees for this activity.

Recommendation

That:

a) The fees for the “Carols by the
Sea” event in Grant Reserve on Saturday 9 December 2017 be waived and $2,189.00
be allocated from the 2017-18 Contingency Fund;

b) The organisers undertake to appropriately
and prominently acknowledge and promote Council’s contribution prior to
and during the event.

c) The Mayor or her representative is given the opportunity to address
the event on behalf of Council.

d) The
event organisers provide Council with information
following the event on the number of attendees.

Mr Mark Windon, Chief Executive
Officer of Surfing NSW, has written to Council seeking a funding contribution
towards the World Tour Surfing Event, the Carve Pro, to be held at Maroubra
Beach in January 2018.

Issues

This four day event will be held
from 18-21 January and is the first World Tour Event for the year, with:

- Over 200 competitors from 16 different countries

- An opportunity, through wild cards, for some local
up and comers to experience competition at the elite pro level

- Webcast to a global audience

- The event forming part of the NSW Pro Tour –
the only series on the World Tour which caters for local athletes.

Council has assisted Surfing NSW
with a number of similar events in previous years.

Surfing NSW has indicated that
events such as these are vital in creating a career pathway for our aspiring
athletes, particularly given that surfing will be an Olympic Sport in Tokyo
2020.

Financial impact statement

If the report recommendation is adopted, the cash
sponsorship requested, being $7,500, will be funded from the 2017-18
Contingency Fund.

Conclusion

It is considered that the four
day international event will benefit the local area as well as promoting
Maroubra Beach to both the Australian and international surfing communities. It
is also a unique event for the community to witness and will have the added
bonus of providing some of our local up and coming surfers the chance to
experience competition at the elite level.

Recommendation

That:

a) Council approves $7,500.00 cash
sponsorship to Surfing NSW for the World Tour Surfing Event scheduled for
18-21 January 2018 at Maroubra Beach with funds to be sourced from the
2017-18 Contingency Fund;

b) Surfing NSW be requested to appropriately
and prominently acknowledge and promote Council’s contribution to the
production of the event.

Subject:In-kind
use of Hall 2 at Kensington Park Community Centre by local resident group to
conduct own drop-in activities

Folder No: F2017/00098

Author:The Mayor, Cr Lindsay Shurey

Introduction

The Council at its 27 June 2017 Ordinary Meeting, Council considered
a Mayoral Minute (Mayor, Cr N D’Souza) and endorsed the following
resolution:

(Mayor, Cr N D'Souza) that
Council use existing staff to open the Kensington Park Community Centre for a
period of two hours per week for information sessions, activities and seminars
on Council programs, consultation and events, for a trial period of six months
to commence after the opening of the Community Centre.

The six month trial period is due
to end on 9 January 2018. I have received a request from Mrs Stella
Calpis, the resident group’s spokesperson, to grant on-going and free
access to the hall for two hours per week from which to conduct
residents’ drop-in activities.

Issues

On my recent visit to the drop-in
sessions at the community centre, I was pleased to see residents from different
nationalities and age groups in attendance, and interacting with each other;
from mothers with their infants to senior citizens enjoying their morning
tea. The weekly drop-in session is a great opportunity for residents to
meet people and make new friends in a neutral setting.

As such, the efforts of Mrs
Stella Calpis and the group of local residents involved in leading this
community initiative should be acknowledged. I would like to suggest the
following arrangements be put in place:

· Signing
up the residents’ group as a regular external Community Hall Hirer,
in accordance with the Council’s standard policy and procedures, which
means that the residents’ group will be issued with their own access card
to enter the building,

· Hire
fees for the use of the Kensington Park Community Hall 2 on Tuesdays from 10am
– 12pm be waived, renewable on a financial yearly basis, in accordance
with the Council’s standard policy and procedures. The renewal
process requires the group’s representative to re-confirm the booking
dates and times for the following financial year. The same process
applies to other regular hirers of the Council’s community halls, and

· Council
to provide public liability insurance coverage for the resident group during
the drop-in sessions.

Financial impact statement

Hire fees foregone of approximately $2,000 based on 52
weekly sessions using the current fees for community groups ($19.00 per hour,
offering a total cost impact to Council of $2,476.00 per annum).

Conclusion

This is an opportunity for Council to demonstrate its
ongoing commitment to the local community and in supporting external
organisations and groups to deliver their own community focused activities and
events.

Recommendation

That:

a) Randwick Council
continue to offer in-kind use of the Kensington Park Community Centre Hall 2
on Tuesdays from 10am – 12pm, to the local residents’ group,
renewable on a financial yearly basis through standard procedures applicable
to other regular Community Hall Hirers

b) Residents’ group
be recognized as an external regular Community Hall Hirer, in accordance with
the Council’s standard policy and procedures

c) Residents’ group
to be issued with their own building access card, and

d) Council to provide
public liability insurance coverage for the resident group during the drop-in
sessions.

A letter has been received from the Greek Orthodox
Archdiocese of Australia seeking the waiving of fees to celebrate the annual
Epiphany Festival at Bicentennial Park, Yarra Bay on Sunday 7 January 2018 from
9.00am until 5.00pm.

Issues

The annual Epiphany service and festival is one of the most
important events on the Greek Orthodox calendar. It is anticipated that
it will be widely attended. A religious service will be conducted on this day
and after the service there will be a day of traditional Greek festivities.

Arrangements are already underway
to address parking and traffic arrangements for the event with meetings being
held with key stakeholders to ensure the event runs as smoothly and as safely
as it has in past years.

Financial impact statement

Should
Council accept the report recommendation, the financial implication to Council
is $12,350and this will be funded from the 2017-18 Contingency Fund.

Conclusion

Given that this festival has become a very high profile and
popular annual community event, it is recommended for Council to support the
waiving of the abovementioned fees.

Recommendation

That:

a) Council
vote $12,350to cover the fees associated with the Greek Epiphany
Festival to be held Sunday 7 January, 2018 and funds be allocated from the
2017-18 Contingency Fund;

b) the
event organiser undertake to appropriately and prominently acknowledge and
promote Council’s contribution prior to and during the event; and

c) the
Mayor or the Mayor’s representative be given the opportunity to address
the event on behalf of Council.

In June 2017 the Sydney Film Festival expanded their program
to include screenings at the Randwick Ritz for the first time. It was fantastic
to see this cultural institution set up in Randwick, and I’m pleased to
advise that they plan to screen at the Randwick Ritz again for the 2018
program.

Issues

The organisers of the Sydney Film Festival have approached
Council to official partner with them to sponsor the 2018 program. I believe
this is an opportunity for Council to support our strong cultural, artistic and
creative communities while also helping stimulate our local economy through
increased visitation and awareness.

The Sydney Film Festival screens
at multiple locations across Sydney and includes more than 200 films that you
won’t usually find in cinemas. The festival is a major event on the NSW
cultural calendar and is one of the world’s longest running film
festivals. It is supported by the NSW Government through Screen NSW and
Destination NSW, the Federal Government through Screen Australia and the City
of Sydney.

Their 2017 debut at the Randwick Ritz was successful with
survey results showing 84% of respondents rated it as very or extremely
enjoyable.

As part of Council’s support for the event, we will
receive:

Advertising

§ 30 second TVC or slide,
to play before each screening at Randwick Ritz Sydney Film Festival screenings

§ 30 second TVC or slide,
to play at 5 screenings in central Sydney Film Festival screenings

§ A Randwick City Council
banner to be displayed at Randwick Ritz for all festival screenings

§ 1 eNews entry in Sydney
Film Festival eNews (53k)

Social Media

§ 1 post on Sydney Film
Festival Facebook (63k)

§ 1 tweet on Sydney Film
Festival Twitter (45.5k)

§ 1 post on Sydney Film
Festival Instagram (10.4k)

Partner Acknowledgement

§ Randwick City Council
(logo or text acknowledgement as space allows) to be included on the following
materials as a Supporting Partner:

§ Program Guide:
placement on sponsors’ page under Supporting Partner (circulation of 122K
distributed by SMH, plus a Mini Guide with a circulation of 30K)

§ Sponsor Banner:
placement on sponsors’ banner

§ Website: placement on
sponsors’ page, linked to Randwick City Council website

Full details and Council’s
contribution is included in the attached proposal.

Financial impact statement

Council will provide a $5,000
cash contribution to the Sydney Film Festival as a sponsor. This amount will be
funded from the 2017-18 Contingency Fund.

Conclusion

Sponsorship of the Sydney Film
Festival in Randwick will help promote the Randwick City area’s cultural,
artistic and creative endeavours as well as help to stimulate economic activity
via increased visitation and awareness.

Recommendation

That Council enter into a
sponsorship agreement with the Sydney Film Festival for the 2018 event as
outlined in the Sponsorship Proposal to the value of $5,000 and that the
General Manager be delegated to enter into partnerships of the same value and
benefit for the 2019 and 2020 seasons.

I am pleased to inform
Councillors that our process for online lodgement of development applications
was recognised at the PIA Awards for NSW on the 8th November with Council
winning the ‘Award for Innovation in Development Assessment’.

The purpose of the award was to
recognise a council that has implemented an innovative change to improve the
efficiency of its development assessment processes, and deliver improved
planning outcomes for the community and industry.

Online lodgement of Development Applications (DAs)

Council’s
core values are integrity, customer focus, accountability, respect and
excellence. The successful implementation of our portal for online lodgement of
DAs is an example of how we are using technology to improve customer service
and pursue excellence in local government.

The process
of developing, launching and refining our online portal has taken several years
to complete. When online lodgement was first launched, utilisation was low
(less than 5%), so we focussed on improving system efficiencies and increasing
customer awareness. We reviewed the website, installed a self-service kiosk in
the customer service centre, improved the online maps, enhanced integration
with our document management system and undertook various other initiatives.

The result is that we now have a
system that offers significant efficiency improvements, convenience and environmental
benefits with more than 20% of all development applications lodged online.
Customers can lodge applications whenever and wherever they want, workloads are
reduced for our information management staff, and an estimated 20-30 000 sheets
of paper are saved each year.

That council congratulate staff on winning the
‘Award for Innovation in Development Assessment’ at the PIA
Awards (NSW) and recognise the effort of all staff involved in developing, launching
and refining our online lodgement portal.

The Kingsford and Kensington Town
Centre Planning Review was recently recognised at this year’s Planning
Institute of Australia Awards (PIA) (NSW Division) taking out the ‘Award
for Planning Excellence –Best Planning Ideas- Small Project’ announced
at a ceremony on 8 November 2017.

The purpose of the Awards is to
showcase projects that have demonstrated leadership across a range of planning
disciplines and have made an outstanding contribution to the creation of great
places for communities.

Kingsford and Kensington Town
Centre Planning Review

Council’s innovative and
consultative planning review process for the Kingsford and Kensington town
centres has established a best practice approach to integrating infrastructure
delivery with urban planning to create well-designed, sustainable and liveable
centres.

In mid-2016, Council initiated an
International Urban Design Ideas Competition (‘K2K’) which was an
integral component of the review process. The Competition was widely promoted
with prize money to attract the best ideas from around the world to assist in
developing a vision and strategy for the two town centres. Council undertook a
two stage competition approach engaging an independent competition advisor and
manager. The community was engaged to help develop the competition brief and
the winning entry was judged by an independent panel of 5 experts appointed by
Council. Feedback received from the community was provided to the jury for
their consideration in the judging process.

The themes developed with the
community informed the draft planning Strategy. These focussed on design
excellence and innovation, high quality public domain, support for local
business and strengthening the qualities of the centres. The draft
Strategy was developed with expert input from land economists, transport
planners, traffic engineers, heritage advisors and urban design consultant
Conybeare Morrison. Key outcomes of the draft Strategy include the dedication
of affordable housing units, widening of Anzac Parade to create a green
boulevard (by setting new buildings back), new public spaces, through- site
links, higher standards of design excellence and environmental sustainability
and improvements to cycling and pedestrian access throughout the centres.

The draft Strategy will be placed
on public exhibition following the issue of a gateway determination by the
Department of Planning and Environment.

Other Awards and Recognition

Greater Sydney Commission

The International Urban Design
Ideas Competition won the inaugural Greater Sydney Commission’s 2017
Award for ‘A Great Plan’. These awards have been initiated
to showcase planning excellence, raising standards for planning practice and
promoting leadership.

Australian Institute of Landscape Architects

The winning entry for the
Council’s International Urban Design Competition by JMD/Hill Thalis
recently also won an Australian Landscape Architecture Award in the Urban
Design Category. The jury commended the design’s strong social equity and
environmental focus and the multi-disciplinary approach.

10th International
Urban Design Conference (November 2017)

An abstract titled ‘K2K
Integrating Infrastructure Delivery with Urban Planning’ submitted by
Council’s Strategic Planners to the 10th International Urban
Design Conference was accepted as an oral presentation. This year’s
conference theme showcased projects embracing and creating transformational
change in urban environments. It also provided a forum for professionals to
exchange ideas and experiences in redesigning our urban future.

Council’s bold planning and
collaborative planning process for the Kensington and Kingsford town centres
has been widely affirmed as a best practice approach for integrating
infrastructure delivery with urban planning to create well-designed and liveable
places. Award accolades recently received recognise and acknowledge
Council’s proactive approach to planning for the future of the town
centres to ensure the best outcomes for our community.

Recommendation

That Council congratulate staff
on winning the ‘Award for Planning Excellence –Best Planning
Ideas- Small Project’ at the PIA Awards (NSW) and recognise the effort
of all staff involved in undertaking the Kensington and Kingsford Town
Centres Planning Review.

Council has been informed that
the Coast Centre for Seniors is in desperate need of enough chairs to cater for
the demands of its patrons. The purpose of this Mayoral Minute is to seek
Council support for the donation of $1000.00 to the Centre to facilitate the
purchase of sufficient chairs to meet their members’ needs.

Issues

Established in 1993, the Coast
Centre for Seniors has become an institution in our local community through its
provision of a range of services to meet the needs of our aging population.
Some of the many services provided by the Centre include:

· Yoga
classes for seniors;

· Calligraphy
classes;

· Aerobics
and Cardio classes;

· Bridge
classes;

· Art
Shows;

· Grandparent’s
fetes; and

· Falls
Prevention courses.

In order to be more inclusive,
the centre has recently reduced its minimum age for membership down to fifty
(50) years of age so that their activities are now open to a greater number of
local residents.

Financial impact statement

The donation of $1000.00 would
come from the 2017-18 Contingency Fund.

Conclusion

Given the impending expansion in
the number of members of the Coast Centre for Seniors, as well as its
invaluable contribution to our local community, it is considered appropriate to
donate the sum of $1,000.00 to allow for the purchase of more chairs to cater
for the Centre’s expanding needs.

Recommendation

That Council approve the donation of $1,000.00 to the
Coast Centre for Seniors, from the 2017-18 Contingency Fund, to facilitate
the purchase of additional chairs to meet the expanding needs of the Centre.

Subject:Passing
of Former Mayor of Randwick City Council - William (Bill) Haigh

Folder No: F2005/00266

Author:The Mayor, Cr Lindsay Shurey

Introduction

It is with great sadness that I
inform Council of the passing of former Mayor of Randwick City Council, Mr William
(Bill) Haigh at 93 years of age.

Issues

Educated
at Malabar Public School and Randwick High School and trained as a fitter and
turner, Bill Haigh was first elected on to Council as an Alderman in
1956 and served our City with great passion and distinction up until his
retirement from Council in 1968. Bill’s career included a record term as popularly
elected Mayor from 1962 through to 1968.

Bill then went into state
parliament as the Member for Heffron, where he served the Australian Labor
Party in the seat of Maroubra for fifteen years. During that time he was a
Cabinet Minister for six years. During Bill’s term, Council purchased
land in the Maroubra area from the Commonwealth which was then transformed into
public housing for those who needed it most. It is for reasons such as this
that to this day, many local residents speak very fondly of Bill as he was a
people person that was very much loved across our community.

Financial impact statement

There is no direct financial
impact for this matter.

Conclusion

Randwick City has lost one of its
finest residents and greatest ever servants. Council extends its deepest
sympathies to Bill’s extended family.

Recommendation

That Council sends its
condolences to the Haigh family on the passing of one of its favourite sons,
former Mayor William (Bill) Haigh.

The inner west region, which covers scores of bus routes
ranging from Kogarah in the city's inner-south to Strathfield and Olympic Park
to the west, is one of four regions currently operated by the STA which still
carriers most of Sydney's bus passengers, covering the CBD, the northern
beaches, Parramatta, the eastern suburbs and the inner south to Mascot.

The NSW Transport Minister has said customer complaints and
poor services lie behind the State Government’s decision to privatise
these bus services. What privatisation will do in reality is cause hundreds of
job losses for loyal bus drivers right across our city.

Issues

Population
growth in NSW demands increased public investment in transport services. Tens
of thousands of new residents have moved into Sydney’s inner west,
southern and eastern suburbs over the past decade. The strain on our buses will
only get worse if a private operator needs to extract a profit. International
experience tells us privatisation leads to fewer services that are crowded and
more expensive. The only group to benefit is the new private operator, enjoying
a monopoly contract and this is the wrong choice for our community.

As a show of
support to all STA bus drivers, and as a show of opposition to privatisation,
picket lines are being organised at the front gates of all eleven STA
Government Bus Depots on Monday 4th December, 2017 from 8.00am to
9.00am. These depot locations include Port Botany and Waverley.

Financial impact statement

There is no direct financial
impact for this matter.

Conclusion

I am proposing to list the
background information and picket locations in support of the bus drivers on
Council’s website and Facebook page, as well as in my Mayoral Column. In
addition Council will write to the Transport Minister for NSW, stating our
opposition to the privatisation of Sydney buses.

Recommendation

That Council voice its
opposition to the privatisation of Sydney buses, and its support for the STA
bus drivers, on Council’s website and Facebook page, as well as in the
Mayoral Column. Further, Council write to the Transport Minister for NSW,
stating our opposition to the privatisation of Sydney buses.