Set up G Suite Gmail Business Account [Step by Step]

What is G Suite

In September 2016, Google announced G Suite formerly known as Google Apps for Work.

G Suite is a set of integrated set of apps which you can access from your computer, tablet or phone to work seamlessly across all platforms. Gmail is now a part of G Suite and enable you to get a business email with Gmail.

Google business account setup for your business blog looks more professional and is recommended to build trust with your customers.

For example a professional email sales@yourcompany.com will look more trustworthy than company-sales@gmail.com which is looking quite ordinary.

Public email providers like Gmail, Yahoo, Hotmail can serve the purpose for individuals very well but when it comes to business, setting up a company email account should be an essential part for any business strategy.

Google G Suite is a perfect answer for setting up emails for small business to an enterprise solution.

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Gmail Business Benefits

Gmail business account comes with a loads of benefits which are not available to free Gmail users. Lets have a quick look what you are missing if you are not using Gmail business account.

Google G Suite is a perfect answer for setting up emails for small business to an enterprise solution.

24/7 dedicated G Suite customer support including phone and email support

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Additional security features like two-step authentication and much more

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What does G Suite Cost

G Suite pricing is different for three different plans. G Suite Basic costs $5 per user per month, G Suite Business costs $10 per user per month and there is one Enterprise offer also. See more details here. The additional G Suite plans comes with more features.

You can use G Suite for 30 days free of cost and without any credit card information required. You need to pay only once your G Suite free trial period expired. You will also get 20% off for your first year once you registered an account with them.

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Setting up a G Suite account

Setting up a Gmail business account involves you must have a domain name or a website for your business because only then you will be able to use Gmail with custom domain.

All your email accounts will be based on the domain name for your business. Google can assist you to buy a domain name but if you need a complete hosting package, you can buy one at Hostgator and get straight 30% Off, this is the hosting company we are using at learningcms.com.

13. Add more accounts at this stage or skip it to add accounts later on. Lets skip this step right now and only focus on setting up G Suite account properly. Check I added all user email addresses…and click Next.

We are not using meta tag method because of two reasons. Sometimes it creates conflicts with other header elements in website. The second reason being it could also affect your site loading speed.

If you still want to use meta tag, install WordPress plugin Insert Headers and Footers. Once installed, copy the meta tag from G Suite and paste it in the Scripts in Header section of the plugin

However, the best method to us is to upload HTML file to your website hosting service. It is completely independent way of G Suite domain verification and doesn’t need to install anything extra to your website. Let’s do it.

15. Click Choose a different method and select Upload HTML file to yourwebsitename.com

19. Now you need to open the html file url in browser. Visit yourwebsite.com/google-verfication-file-name.html and press Enter on your keyboard.

Note: Replace the google verification file name with your file name.

20. The things are getting quite technical. You can take a 5 minutes break here 🙂 or it could be quite stressful later on.

21. Ok back to work again. Click I have opened the control panel for my domain.

22. Here you have shown MX records you need to add to your Hostgator account. Take a note of all of them or keep the window open.

23. Login to your Hostgator hosting account and go to Hosting tab. If you are using some other web hosting provider, take steps accordingly.

24. Click Email menu item.

25. Scroll down until you see MX Entry. Click this option.

26. If there are any entries in MX Records, we need to remove them. Click Remove to delete the record.

Take a backup note of the current values and save it if you need to resume it later on.

Woopoo's Caution

27. In the Add New Record, add all records one by one you got from Google. Don’t forget to add priority according to each MX record.

28. Double check all the records you made. Back in G Suite settings, click I created the new MX records.

29. In the next screen, click I have deleted existing MX records.

30. Click I saved the MX records. The settings will take affect in 24 to 48 hours but in the mean time, you will be able to continue getting emails on your older email provider.

What are these MX records? In easy words these MX records will tell any incoming email that your new home is now Gmail servers.

31. If you have made it until here, you have successfully created your Gmail company account. click Verify Domain and Set Up Email.

Take a deep breath. You have made it. The G Suite account you have created can be further accessed using http://admin.google.com once it will get set up properly.

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G Suite Dashboard

You can create Gmail user accounts, access billing information and handle all tasks from G Suite admin dashboard. All users can access their Gmail accounts by simply visiting Gmail.com

Note: Only G Suite administrator accounts can access dashboard.

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Troubleshooting G Suite

If in case you didn’t find your hosting provider MX records, you can check this article to set up generic MX records.

We hope you find this article useful as we tried our best to cover each step as clearly as possible. If you still need any help, do let us know using the comments sections below and we would love to help you.

Let Our Experts Do it For You in just $25

We are the awesome guys do all the dirty work for you and make the transition as smooth as possible.

Once the payment will be done, you will be presented with a tiny form to fill with the required information. Once we get all the required information, we will set up your G Suite account maximum in 1 day and handover to you.

What you will get:

Properly configured admin account

Domain/website verification process done

Setting up MX records with your web hosting provider

Account configured seamlessly with Gmail

What you will NOT get:

We will not purchase any domain or web hosting service for you.

We will not add any additional user accounts.

We will not do any Billing on your behalf.

This deal is valid only for 1 month as we are just promoting our services.