A week before I was called checks were issued to one of our scout leaders for a winter camp to reimburse him for costs. The money was supposed to come out of our "Other: Boy Scout Camp" fund, but instead was taken out of "budget". Is there a way that I can now transfer the money from the "other" account and into the budget account in order to correct this? What procedures would I need to follow? I feel pretty stuck as I have not been able to get a response from my stake. I appreciate any info. or help.

bakahre wrote:A week before I was called checks were issued to one of our scout leaders for a winter camp to reimburse him for costs. The money was supposed to come out of our "Other: Boy Scout Camp" fund, but instead was taken out of "budget". Is there a way that I can now transfer the money from the "other" account and into the budget account in order to correct this? What procedures would I need to follow? I feel pretty stuck as I have not been able to get a response from my stake. I appreciate any info. or help.

The simplest was to correct this is to simply update the expense in MLS.

In MLS under Finances, choose View/Update Expenses.

Find the check in the list and click on the blue "Ref. No." (the check number)

Change the category of the check.

Click Save

Enter the reason for the adjustment

You'll then see a dialog box explaining the change. You should use the Print button on the page to print out these details and attach the printout to your expense report.

Do a Send/Receive, which will transmit the change to Church headquarters.

On your next Church Unit Financial Statement, review the entries for this transaction to make sure Budget has been credited and Other has been debited.

However, before you make this change, you may want to review Funding Youth Camps, which contains references to Church policy which states that the Budget Allowance is to be used for all ward activities, except for one annual camp or similar activity for youth. If this is not the one annual camp, it may have been correct to fund it from the Budget category. Consult with your bishop on this topic.

Alan_Brown wrote:However, before you make this change, you may want to review Funding Youth Camps, which contains references to Church policy which states that the Budget Allowance is to be used for all ward activities, except for one annual camp or similar activity for youth. If this is not the one annual camp, it may have been correct to fund it from the Budget category. Consult with your bishop on this topic.

As a clarification, the budget should be used for ALL scout activities (including the annual camp), but an exception may be made in the case of the annual camp (and equipment) if the budget allowance funds are insufficient. The order is 1st - budget, 2nd - individual scout, and 3rd - group fundraising.