AVID Center must make financial commitments to its faculty, staff, and outside vendors/contractors on an annual basis for all Events. If participant cancellation becomes necessary, the following Cancellation Policy will prevail.

For a change to, or cancellation of, any AVID Event registration, participants are required to provide written notice by completing the online Contact Form. No other notice will be accepted.

61 plus days prior to the Event:

A choice between a full refund or a credit voucher, which can be used for a future AVID Event taking place within one year.

31 to 60 days prior to the Event:

A choice between a refund or a credit voucher, less a $75.00 processing fee, which can be used for a future AVID Event taking place within one year.

1 to 30 days prior to the Event:

Only a credit voucher, less a $150.00 processing fee, which can be used for a future AVID Event taking place within one year.

Day of the Event:

No refund or credit voucher

If the participant is a no-show (or late notification):

No refund or credit voucher

If the registration fee is not paid in full and the registration is cancelled within the time frames listed above, AVID Center will invoice for the applicable processing fee.

If the participant does not cancel their reservation prior to the first day of the Event and/or does not attend the Event, AVID Center will invoice for the full amount. Furthermore, the participant will not have access to any Institute and strand materials.

Cancellation by AVID Center

AVID Center reserves the right to cancel an Event or Summer Institute strand due to low enrollment. Registrants will be notified via email and other available options will be given at that time.

In the event that AVID Center cancels an Event or Summer Institute strand and the registrant is unable to attend another Event or a different strand, AVID Center will refund 100% of the registration cost if payment has already been received.

Note: AVID Center is not responsible for making, changing, or canceling any hotel or airfare reservations.