Business Management & Accounting
Software Specialists

Create the perfect system for your business?

ABM’s Core Accounting System

Business management and accounting software specialists

SYSTEM FEATURES

Really Smart Software is Here.

Familiar and fluent

ABM tightly integrates with Microsoft Office to streamline the running of your business, including sharing task lists, calendar events and contacts with Microsoft Outlook. The layout and operation is a familiar style, reducing considerable staff training time and learning curve.

Two sizes fit all

ABM has been built to manage businesses from 1 to 100+ users and an unlimited turnover handling ability. ABM is available in two editions, Enterprise and Small Business, both providing the same comprehensive high-end accounting system for businesses of different structures and budgets.

Assistance when you need it

ABM provides expert support services to our users through our solution providers across Australia, New Zealand, Ireland and the UK. Every support issue is dealt with speed and courtesy regardless of the issue. With every solution provider expertly trained, you can trust that all issues will be resolved with absolute professionalism when you need it.

Customisation and industry solutions

ABM provides you with the choice of Optional Modules to fit your business needs. These range from specific industry tools to advanced accounting functions, which attach directly to the base accounting system for effortless single-entry workflow. The core accounting system is available in Inventory and Job Costing versions or both. Further bespoke options are available on request.

ABM grows with you

ABM is designed to accommodate a growing business, handling any number of companies and currencies. ABM suits most business types through the depth of its core accounting system’s open architecture and expandability.

Global software

ABM can be used in up to ten different countries worldwide, with tax and legislation for each country. Be assured that you are running your business with an international software package.

Multi-currency

This is integrated across all modules. ABM handles any number of currencies, with or without decimals, and caters for foreign currency banking.

Business bulletin

Business Bulletins allow management to view a summary of the business’s health and wealth through data tables and graphs. Bulletins can be viewed on demand or can be automatically created and emailed at specified intervals.

Email alerts

Keep on top of your business with automatic email alerts for events such as credit, budget or job estimate limits being exceeded as well as overdue customer alerts. This reduces the time needlessly spent on keeping track of crucial information and controlling financial responsibilities..

“One click” transfers of data to Microsoft Excel

Whenever a list of information is being displayed in ABM, a Microsoft Excel button will appear at the top of the screen allowing “one click” transfers of data to Excel with data organisation intact.

Multi-view

Customers, suppliers, jobs, products and ledger accounts may be viewed concurrently inside of ABM. This allows the user to work with multiple areas of accounting at once, providing all information required for a particular task.

Choose your look

Users have the freedom to choose from a range of Microsoft Office style navigation bars and colour scheme “skins” for customising their ABM environment.

Email documents and statements

Integration of Microsoft Office allows for emailing within ABM. A range of items may be sent from ABM including invoices, product information and customer statements. The ‘mail manager’ is used for handling of outgoing email functions such as composing, merging, automatically creating mailing lists.

Variable trading terms

Set variable trading terms to individual customers and suppliers and become flexible in the way your business deals with external parties.

Robust, fast database

SQL Server maintenance

Users of both SQL Express and full SQL Server can set up a housekeeping plan, which ensures that database performance is optimum within the limits of their hardware.

Third party software plugins

Need a specific business solution? With an open architecture, ABM encourages third party software solutions to plug directly into the accounting system to provide an integrated solution with effortless workflow. Expand ABM with additional functions to benefit your business.

GENERAL LEDGER

The Hub of ABM
Begin Here.

The General/Nominal Ledger is the hub of your accounting system, providing you with accurate and up to date information at your fingertips. Each general ledger account can be analysed in one or two dimensions, using sub-accounts to control your finances by department, cost centre, and so on.

Budget Wizard

Start the budgeting wizard and choose which area of the budget you will work on, ABM then interrogates the database for all the relevant information, which is then produced in an Excel spreadsheet. You are then free to use Excel tools to calculate and adjust as needed, with one-click importing to update budgets back in to ABM.

Project Costing

This allows the user to setup a list of titles for internal projects and then allocates ledger transactions to those projects. Costs for each project can be sent to Microsoft Excel for further analysis.

Up-to-date information

As you enter new data, ABM automatically updates the General/Nominal Ledger. You can print reports at any time for an accurate picture of your company’s financial position.

Flexible accounting periods

ABM handles up to 13 user-defined accounting periods per year, allowing you to post transactions and adjustments into previous periods. Detailed histories may be held for as long as you wish, and any account in any period can be accessed.

Customisable

Automatic

ABM reduces time spent on a business’s financials by creating automatic procedures such as posting of variance due to currency fluctuations, tracking of committed funds (such as overheads) and processing business expenses when due, after the initial setup.

ABM also handles…

standing journals

cheque printing and electronic payments

BAS/GST/VAT returns

reconciliation reports for each subsidiary ledger

accruals

profit & loss statements and balance sheets

SALES & DEBTORS

Manage Every Aspect
of Your Sales.

ABM’s Sales/Debtors Ledger allows to you to manage the entire sales process, from the initial enquiry to the completed order. The workflow supported includes quotations, orders, deliveries, invoicing, returns, credits, customer statements, and detailed analysis and reporting. The Sales Ledger in ABM is at the very heart of your marketing efforts.

Customers

Assign customers to account managers and negotiate special prices, enter those prices in and they are automatically used during sales. Store customer contact details through Microsoft Outlook integration and mark which customers are active or inactive prospects. Visual warnings lets you keep an eye on customers exceeding credit limits, while customer enquiries lets you check on aged balances.

Customisable

Store any additional information in each customer account and customise invoice forms, using Microsoft Word or Crystal, to your own design.

Fulfilment wizard

Select orders for delivery/invoicing in a step-by-step easy process and automatically allocate stock to outstanding orders according to customer delivery rules. ABM also suggests orders based on previous transactions with a customer, particularly helpful with repeat orders..

Email

With its Microsoft Outlook integration, emails can be sent directly from ABM containing orders, delivery advice, invoices and other documents inside a customer account. One-click emailing of promotional sales information, product pictures and links to related websites makes communication effortless..

Reports

ABM comes with a range of standard reports. Reports such as outstanding orders, re-order reports and future payments report, are all designed to help master the management of cash flows.

Processing ease

Place orders based on past requisitions through the ‘suggest order’ function which examines previous product purchases. A Reorder wizard assists by setting up methods for estimating future stock levels and for suggesting quantities when placing a new order in the system. For flexibility, create your own style of purchase documents through Microsoft Word or Crystal Report Writer and import it into ABM.

Customise

Set up your default settings for trading terms and prompt payment discounts within the supplier groups or change on a supplier-by-supplier basis. ABM also allows you to add any additional pieces of information to supplier accounts.

ABM also handles…

currency for foreign suppliers

email or print purchase orders

central billing

standard purchasing accounts per supplier

active/inactive prospects tracking

order tracking

STOCK CONTROL

Manage and Track Stock
Like Never Before.

ABM’s Stock Control facility can increase your product handling efficiency and ease. ABM manages multi stock locations, serial and lot number tracking, products made up of individual components and more…

Stock take

The stock take procedure in ABM is broken down into stock organisation and stock entry, allowing for minimal system downtime during the process..

Set unique prices

Store a virtually unlimited number of special prices for customer groups or specific customers, in each product with the option to start and end the special prices on selected dates..

Import supplier price lists

For fast easy ordering of stock, import supplier price lists for ‘point and click’ ordering of new stock.

E-mail product sales information

Produce reports

Reports show an up to date picture of the sales and gross profit for a selection of product lines.

Kit sales

Assign components to a product. Pick a product and display the components, view the sale and cost price of the components and the sale price of the kit product.

Serial number or batch lot tracking

ABM allows you to enter the serial number of a product at the point of purchase and to track it thereafter. Tracking also includes product ‘use-by-dates’.

Automatic price list update

Change prices quickly and easily. Select a product group and increase or decrease the prices by a percentage or amount.

ABM also handles…

non-diminishing stock

multi-location with minimums and bin numbers per location

weighted average, FIFO or standard costing

maximum and minimum quantity levels

re-order and lead times

stock ageing analysis

visual warning of stock shortages

supplier rebates

JOB & PROJECT COSTING

Exceptional Job and Project
Costing Abilities.

Job and Project costing facilities are provided for service industry projects or job manufacturing organisations. Jobs may be analysed by cost centre and split into user defined stages and work types for progress claims and reporting

Visual

Visual warnings are used to indicate projects or jobs which are overdue or have exceeded estimated costs. Job details can also be displayed graphically for a better understanding of the associated costs

Costing

Costs and charges can be automatically calculated, posted and compared to estimates providing effortless workflow. The financial section of the job provides an overview of costs and charges, showing your business’s profitability at a glance..

Estimates and quotes

A simple entry system allows the user to apply costs to a potential job and produce professional estimates or quotations for customers.

Retentions and progress claims

Retentions can be entered either while invoicing a job or in conjunction with the Project Invoicing of progress claims. This allows the user to choose an amount of work value to retain and accumulate through a job’s life, with email alerts provided for due dates on retentions .

Flexibility

Create multiple estimates per job, choose date and value of job to invoice with Project Invoicing, set mark-ups on costs for specific customers.

Management

Assign jobs to managers for monitoring, have them receive email alerts, provide them with job card printing and have them control job retentions all within ABM’s job costing system.

CASH BOOK

Easily Manege and Reconcile
Checks and Deposits

Cashbook processes the first record of all cash receipts and payments, in a number of available methods, for posting to the general ledger. Here users can also monitor bank accounts, perform bank reconciliations, generate cheques, setup bank transfers and more…

Receipts and payments

Enter receipts and payments against customers, suppliers, sundry or jobs for lodgement once a payment is received or paid. A simple step-by-step system provides an intuitive process for entry of cash transactions or standing payments. Use ABM to make partial payments or setup recurring payments.

Bank reconciliation

Cash flow forecasting

A step-by-step wizard takes you through the calculations and assumptions needed for the cash flow forecast, which is then produced in Microsoft Excel. Prepare your business for future trading conditions with cash flow forecasting.

Bank transactions

ABM handles foreign bank accounts and currencies, as well as transfers between bank accounts. Payments can be made through electronic transfer, cheque, cash, credit card or internet banking, while monitoring bank transactions effectively with functions such as bank deposit list printing.

Fast

Cash entries should be quick and easy, that’s what ABM aims for. With features such as one-click customer payment recording and fast data entry screens, less time is spent on every transaction.

REPORTING

Comprehensive and Powerful
Reporting Built-In

Reports provide the financial position, financial performance and cash flows of a business, allowing the reader to see how well a particular element, department or business as a whole is doing. As businesses grow and become more complex, so to do the needs of comprehensive reporting. ABM places a strong focus on its reporting capabilities, providing the tools necessary for clients to keep on top of risk, performance and growth

Standard reports

Up to 130 standard reports with processing speed up to 30 times faster than previous generation accounting systems. Export the reports into a variety of formats, such as Microsoft Excel for familiar handling of a report. Find the information you need with the time you have, in the format you prefer.

Statistics

View crucial statistics on customer sales, supplier purchases or inventory in data or graphical form. Compare sales and gross profit between this year and last year for each customer or product, compare the value of purchases between years for each supplier..

Searching

An extensive array of filtering and sorting options allows users to control the content of their reports. Print user defined groups of reports, where the user can copy and change reporting filters according to their requirements. Drill-down features enable greater in-depth analysis of report, with options for a summary view of information.

Customise

Snapshot report designer allows users to create their own custom reports for use in Microsoft Excel. An easy to use tool requiring no technical knowledge….just point and click familiar business labels. It can also be used by consultants with reporting expertise to produce more elaborate results for their clients.

BUSINESS BULLETINS

Always Stay One
Step Ahead.

With Business Bulletins companies can quickly and easily design their own bulletins which summarise the health and wealth of the business. Business Bulletins are vital in tracking the business’s growth and stability, providing timely information for continuous decision making and operation.

Easy

Business Bulletins are the fast easy way to find the information you need without going through comprehensive reporting. Just use the step-by-step wizard to set up your bulletins and customise with options for sales margins, stock turnover, debtors, creditors, business ratios, etc…

Familiar and timely

Each bulletin is a Microsoft® Excel spreadsheet containing the selected tables and graphs. This can be viewed on demand, or automatically created and emailed at specified intervals.

Privacy

Business Bulletins can be accessed only by users who are authorised to see ledger financial reports, retaining confidentiality

ADVANCED DOC. HANDLING

Easy and Convenient
Document Handling

Document management

The module supports printing of numerous transaction typesand comes with a maintenance utility, which enables easy management of documents and control over the availability of documents to specific users for the individual companies they have access to.

Printing options

Extended printing function allows the user to print one-off documents, more than one document from a single processing point, documents to more than one output device simultaneously and batch.

QUICK POS

For Low Volume,
Fast and Easy Transactions

Quick POS (Point of Sale) is a simple, yet intuitive, sales entry system. Linked directly to the general ledger, the system allows entries with full accounting integration and transaction posting. Quick POS connects to strip printers, cash drawers and card payment machines and has full access to stock and customer information within the accounting system.

Payments

Customers enjoy flexible payment options from cash, card, cheque or account. Customer can pay off existing accounts through the POS system or be updated on outstanding balances.

Stock

Linked directly to ABM’s stock control, Quick POS has full access to stock availability, lead times, reservations, barcodes and other stock control options. Sales ordered without availability is directly sent to ABM’s sale order management, where it is then tracked from supplier to customer.

Invoices

Setup and print invoices or quotes through the Quick POS system with speed and ease.

Sales and reconciliation

End of day reconciliation made easier with spreadsheet reporting as well as a list of the day’s transaction for sales queries

Reporting

With full integration, reporting is available by a day’s or year’s sales and all periods in between through ABM’s extensive reporting capabilities