Co-Curricular Programs

DIVISION OF STUDENT AFFAIRSStudent Involvement and Leadership

Co-Curricular Collaborations Funding

The co-curricular collaboration fund was developed within the Division of Student Affairs as a resource that promotes an extension of curriculum taught in the classroom and to enhance the out-of-classroom experiences for students. Co-Curricular Collaborations enhance student learning and contribute to student success by supporting faculty and staff with creative, curriculum-driven programs, resources and events that occur outside the classroom.

To ensure that the co-curricular collaborations fund distribution is effective and inclusive, an Advisory Committee of faculty, staff, and students will review funding requests for proposals submitted. The committee will evaluate proposals and make allocation recommendations to the Associate Vice Chancellor for Student Involvement.

Criteria:

This funding is available for new, innovative, and intellectually creative programs and events. Reoccurring events may not be considered.

Funding may be requested by students, faculty or staff members. A letter of support must accompany the request from the Director, Department Head, or Dean of the department making the request. If a student organization is completing the funding proposal, a faculty advisor must be involved in the process and include a letter of support.

If an academic department or program is sponsoring, approving, or endorsing this activity, there must be a signed letter from the unit administrator or program director verifying that the department or program and its faculty have agreed to sponsorship/approval/endorsement of the activity.

Throughout the program, students must be directly and actively involved as a partner in all phases of the program from inception to post-assessment.

These funds are to support programs, activities, events or projects that directly support or engage the student population.

Programming should be broad-based and engaging to attract the interest of the larger ECU Community.

Programming must provide opportunities for faculty and students to engage in both formal and informal settings.

Program proposals must articulate measureable learning outcomes, develop measurement tools to assess student outcomes, and will provide information on the distribution, collection, and interpretation of data collected.

Guidelines:

The request must be made by a current Student, Faculty, or Staff member of East Carolina University.

An itemized budget must be attached along with a detailed/itemized accounting of estimated costs on the budget summary sheet of this application. Attached additional pages, as needed. Indicate the total cost of this program and all entities that are collaborating or co-sponsoring.

If the event is to occur on the campus of East Carolina University, the proposal must have an attached confirmed room reservation to the application.

All applications should specify other funding sources both internal and external to the University, with amounts granted and specific services or items already funded.

Funding will not be granted in totality for any program or activity.

Requests for funding may be denied if the committee believes that the organization has not allowed enough time to plan the desired event in accordance with the Department of Student Involvement and Leadership and the ‘How to Plan an Event’ resource in the Student Organization Office.

The sponsoring individual/organization must take responsibility for programming planning, advertising, and assessment.

The sponsoring individual/organization submitting this application will be held accountable for spending the funds as specially outlined in the request.

The sponsoring individual/organization must disclose funds from other activity fee sources such as Student Government Association, Student Activities Board, Office of Greek Life, Office of Leadership and Service Learning, or the Office of Intercultural Affairs, etc.

All marketing materials must be approved in advance.

The Department of Student Involvement and Leadership will be listed prominently as a sponsor and included in all forms of promotion and advertising including but not limited to print materials, websites, press releases, television, radio, etc.

Programs are to be submitted at a minimum of 4 to 6 weeks prior to the event date.

A risk assessment form must be completed and submitted prior to final approval of funding.

Incomplete applications will not be considered.

Handwritten applications will not be considered. Proposals must be typed using format on OrgSync. The link is provided below. {New users must register an account.}

Following the event, a completed program evaluation and final expense report should be submitted no later than three weeks after the completion of the event. Failure to do so may result in ineligibility for future funding and/or reimbursement to the Co-Curricular fund.