Contents tagged with Electronic Filing

A streamlined filing solution for HR is critical for keeping things running smoothly across the organization.

Is your current filing system holding back your HR team? Whether you're still working with paper or storing files electronically, ensuring a strong file management strategy is key for HR.

Documentation needs to be stored with a high level of organization to comply with regulations like HIPAA, and you must be able to be provide exactly what is requested when audited. Here's how the right HR filing solution can help do that and more to give a huge boost back to the HR team.

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time. This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge.

A lot of HR departments already have a partially digital process in place for onboarding. Unfortunately, emailing PDF's can be a very unreliable way to get forms signed compliantly, and Payroll systems are typically limited to tax forms for the types of documents that can be used. Either way, after completion, most companies still wind up printing forms and creating a paper file, or use a network file share that can be tough to manage long term.

The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

It can be tricky trying to find the best document management software. 2018 can be the year that the company finally moves away from paper and towards a more efficient electronic filing system. There's only one catch - you need a practical plan to go paperless.

Who produces the most paper?

The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to …

Traditional pen-and-paper workflows are going digital these days to give time back to the HR team. One of the big ways Human Resources professionals have started to cut back on paper is by switching to an electronic onboarding process.

Replacing paper with electronic onboarding solutions like iCIMS and DocuSign can significantly streamline the process for everyone involved. But what happens afterwards, when all of the forms have been completed?

Want to start 2018 off on the right foot? HR can hit the ground running paperless this January with electronic filing and forms.

Has the Human Resources team become a little wary of wrestling paper this year? It might be time to consider making the switch to a paperless HR office.

Moving away from paper towards electronic files and forms can help streamline the entire department. Best of all, with today's paperless HR solutions, most HR departments can go paperless in under 30 days.

Here's how to hit the ground running this January with electronic files and forms.

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

Hiring can be one of the most complicated parts of running a business. There's so much paperwork. There are applications, tax forms, and numerous things to sign. Can you imagine what it would be like to hire someone without creating or processing a single sheet of paper? It is possible! Paperless onboarding is no longer a dream, it exists. Here are a few notes.

Electronic documents

Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …

Take a shortcut to electronic documents by using barcodes to automate scanning and filing.

The very last step in winning the battle of paper shuffling is going to electronic, cloud file storage. If you're looking to bring your current paper files to the cloud, you'll need to retrieve them and get them ready for their digital afterlife before you scan them. Filing with barcodes is one of the fastest and most efficient ways to convert a large amount of paper documents to electronic format.

The standard file search on any computer system works in this way: the computer looks at every file in a location and sends matching file names to the user. This system works well if the search user knows the name of the file, but what if you named your file with a typo or don't remember what you called it? It can be a real challenge to find documents that you saved months or even years ago with this scenario. Enter the index search.

Managing documents on paper can be a very troublesome chore. Paper files become all too easy to lose track of, misfile or damage. Furthermore, finding the right document in your filing cabinet can be a huge pain. Rummaging through drawers of disorganized paper files is never fun.

Due to these and other drawbacks, many companies are moving towards an electronic filing solution. When files are managed in electronic format, they can be stored with a much higher level of organization. This results …

The best document management software for your business depends on a variety of factors. Here's how to choose the best document management software in 2015.

Are you looking for the best document management software? Shopping around can be challenging with so many options on the market. The truth is, the best document management software for your company may not be the best solution for another business. There are a variety of factors to think about when browsing different document management solutions.

Here are a few things to consider when evaluating different vendors and trying to find the best document management software in 2015.

Barcode scanning can be used to help your company go paperless. Barcode cover sheets convert an entire file folder to electronic format in seconds.

Going paperless is no easy task, but it is definitely worthwhile. The productivity improvements and cost savings alone make it a business no-brainer, but there's also the fact that you'll be directly responsible for significantly reducing your company's environmental impact. With today's paperless automation tools like barcode scanning, businesses can transition to a electronic files quicker and easier than ever before.

Managing paper files along side electronic ones shouldn't be a chore. A hybrid filing system helps companies consolidate both to manage them more efficiency.

Going paperless in today's business world can be tough. Even when you've stopped generating paper internally, you still have to find a way to manage the paper files coming in from clients, partners, vendors, etc. A hybrid filing system helps companies do just this.

What is a hybrid filing system? A hybrid filing system combines document management software with scanning automation features. This allows you to consolidate all of your paper and electronic files in one place quickly and easily. …

Document imaging or scanning is a large part of going paperless in your business. Learn how to scan to PDF or TIF format and their advantages.

One of the main parts of going paperless in your business is converting all of those paper files to electronic format. For many companies, this means scanning or "imaging" those paper documents into a digital, computerized version. One of these electronic versions is the PDF file type. So, how do you scan to PDF? Let's start with a little background.

What is PDF? PDF stands for Portable Document Format. "PDF is a file format used to represent documents in a manner independent of application …

Developed with simplicity in mind, DynaFile was created in 2000 to help companies manage their paper files more efficiently. Over the years DynaFile has won over clients time and time again by delivering a cloud-based system that is quick to implement and easy to use. By combining scanning automation tools with a robust document management system, DynaFile provides a unique solution that's both practical and affordable.