Accommodation

Please make your hotel reservation by filling in your request on the registration form (available from our registration page).

Hotel rates and room availability can only be guaranteed, within the capacity of the blocked sections at the two conference hotels, if your booking is made by August 14. The hotel rooms are allocated on a first come – first served basis: if your choice of arrival/departure dates and room type and hotel name is not available in the drop-down menus, then it is sold out, but you may book the closest match of your preferences and write your remaining requests into the “other requirements” field, and a solution will be sought (but cannot be guaranteed), though this may mean changing hotels during your stay. The organisers do not give a best-rate guarantee for the conference hotels, but right now the conference rates at those hotels seem impossible to beat. If all fails, then you are advised to use one of the many internet sites for booking a hotel room.

Registration and hotel booking (at the conference rate) must be completed in the same step: the registration site has no hotel-only option for already registered participants.

The registration form also allows you to share a double room with a designated other participant or accompanying person.

Credit Card Guarantee

In order to guarantee accommodation you need to state your credit card details on the registration form. The information will only be used in case of no-show or late cancellation. Please read “Cancellation and Refunds” on the registration page.

Payment Options

Accommodation must be paid directly to the hotel during your stay. You will be able to pay by credit card or by cash.

Changes to your Reservation

If you need to change your reservation, please contact the conference secretariat by e-mail or fax.