Audio controls

The first thing you want to check is the audio controls, which you can find by pausing on the phone/mic icon. Here you can mute your audio, put the audio on hold, change devices or transfer to another number.

Participant controls

On the people menu, you see a list of the participants and can access a contact card with a right-click on the names. If you’re a presenter, you’ll have access to other controls, such as muting the audience or inviting more people.

Pause on the people icon to manage participants individually or as a group:

To add additional participants, click Invite More People, and select the people you want to invite.

To mute, unmute, make presenter/attendee, or remove from the meeting, on the Participants tab, right-click a person’s name and use the options.

For other options, click the Actions tab, and then select an option:

Mute Audience to eliminate background noise.

No Meeting IM to disable instant messaging (IM) during the meeting.

No Attendees Video to block attendees from starting video.

Hide Names to hide the names on the pictures.

Everyone an Attendee to reduce the number of presenters if you have too many.

Invite by email to send email invitations to additional people.

Layout options

Depending on your meeting type, you can select a specific view of content, presenter, or participants.

Instant messaging (IM)

A nice feature of Lync Meetings is the ability to send instant messages to everyone in the meeting, assuming this option hasn’t been disabled. (See Turn off IM in a Lync Meeting (Enable IM Mute) for details.). You can pause on the IM icon to access the window or click the icon to dock the window in the meeting.

When you dock the window, you’ll see more options such as choosing fonts or adding smiley faces. You can also right-click in the IM window to access more options.

Keep in mind that everyone in the meeting can see all the instant messages. If you want to send someone a private message, click the people icon, right-click a name, and select the IM option.