Once You've Applied: Getting Started with the IRIS Registry

Once you've applied to use the Academy's IRIS® Registry, you should receive a welcome email confirming receipt of your application, along with your practice's IRIS Registry ID number. What happens next depends on when you signed up and whether or not your practice has an electronic health record system the registry can integrate.

EHR-Based Reporting

If you use an IRIS Registry compatible 2014 Edition Certified EHR Technology (CEHRT) and registered by the June 1, 2017 deadline, we will put your practice in the integration queue. If you did not register by the June 1 deadline, use the web-portal reporting described below. We will add your practice to the integration queue for the following year.

When it’s your turn in the queue, a technical representative from FIGMD will contact you. This may take up to two months from the date you applied.

Once we contact you, we’ll need to have a few meetings to confirm the information from your EHR system. Respond to emails in a timely manner so we can get the IRIS Registry set up to report on your behalf. If we don’t hear back from you in a timely manner, we may not have sufficient time to integrate fully to be able to report quality measures for 2017.

System Integration Process

This process will take anywhere from two to four weeks, depending on the availability of staff at the practice and schedules:

The practice scorecard will provide detailed information on the mapped and unmapped data measures and elements.

After these two reports are completed by your practice, we will schedule an online web conference call with appropriate practice staff to discuss the reports. The meeting will cover:

What needs to be completed for registry setup.

How to use the scorecard.

Practice returns completed spreadsheet.

Test extract

First test extract from system is produced for your practice. Afterward we will set up another online web conference call to review the data and make any necessary mapping adjustments from information your practice may provide during the conference call.

Once the mapping has been refined, we will either:

Move the practice to maintenance if the data quality is good or

Produce a full test extract and again look to review it together.

We will also provide you access to the IRIS® Registry Dashboard, where you can monitor the practice's measure performance rate for each location and physician.

Ongoing maintenance

After we review the full test extract and make any mapping refinements, the practice will be placed into maintenance and will have access to the Dashboard to see monthly updates.

Once the practice is placed into the maintenance queue, we will look to the practice to establish how and when they would like to proceed with any additional mapping refinements. We can continue to update and refine mapping across time to improve data and/or incorporate any changes such as an EHR version upgrade via conference calls, Web conference calls, or via email exchange.

Non-EHR reporting

If you registered after June 1 or do not have an EHR system or a 2014 CEHRT for the entire year, FIGMD will give you access to the IRIS Registry web portal. Access opens in June of each year. You can use the web portal for any of the following reporting options: