Account Overdrafts

All overdrafts are the responsibility of the Principal Investigator (PI). Overdrafts on a fund will result in a negative cash position until they are resolved. Overdrafts result from expenditures made to the fund in error, project expenditures in excess of the awarded budget, or expenditures that are charged after the project end date.

If expenditures were made to the fund in error, after the end date, or in excess of the approved budget, a cost transfer should be initiated by the PI or his/her designee to move the expenditures to the appropriate fund(s). All cost transfers must be fully documented and processed in a timely manner (See Cost Transfer Policy).

All deficits should be cleared within the fiscal year that they occur, especially those charges that are to be transferred to a departmental fund. The PI is responsible for reviewing sponsored funds on a regular basis for overdrafts.

It is the responsibility of the PI and his/her department to clear any remaining deficits within 60 days of fund expiration. This will allow the sponsored fund to be closed within the time specified in the agreement and be removed from UConn Health’s financial system (Banner) in a timely fashion. Failure by the PI and his/her Department Head, Center Director or Chair to identify an appropriate fund to which to allocate the over draft will cause SPS to shift the deficit to an unrestricted departmental fund or to any of the PI’s discretionary funds.