We are a community volunteer group that is looking to build friendships, community ties, improve safety and relationships, beautify our neighbourhood and promote positive events.
Our meetings are the 3rd Wednesday of each month at 7 PM in Win Gardner Place - 363 McGregor Street.

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Tuesday, October 9, 2012

Constitution Changes

At our recent Annual General Meeting, we had our Constitution available with changes that we have made Our new Constitution is below with the changes at the bottom/highlighted in red within the new Constitution.

2.The boundaries for the Association will be
Atlantic Avenue (Northern boundary) to Redwood Avenue (Southern boundary) to
Main Street (Eastern boundary) to McGregor Street (Western boundary)

PURPOSE

3.The purpose of the Association is to assist
residents in preserving and enhancing the physical, social and the economic
environment of the community by sponsoring and promoting community initiatives,
providing a forum for cooperation and mutual support among community groups,
supporting residents to find and implement solutions and foster community
between community partners

MEMBERSHIP

4.The Association is comprised of two types
of membership

1.The Association shall not assess any
membership fees

2.All individuals who reside within the boundaries, as defined by section 2.0 are
automatically members; classified as holding a Resident membership

3.Individuals who reside outside the
boundaries may apply in writing to hold a Community membership. This can
include individuals who work or operate a business within the boundaries,
landowners within the boundaries, individuals who volunteer within the
boundaries and individuals whose immediate family attends school, recreation
activities or other ongoing activity within the
boundaries

4.The Board will notify applications within
90 days as to their acceptance

5.All memberships hold the same rights and
privileges. These include the right to vote, hold office and participate in the
affairs of the Association. The Association reserves the rights to remove
membership privileges from members of the
Association

ANNUAL GENERAL MEETING (AGM)

5.There shall be an Annual General Meeting
once every September

1.There must be thirty (30) days’ notice of
an Annual General Meeting by both public postings and social media services

2.Notice of intention to consider proposed
constitution amendments must be publicized as per section 8.2

3.The quorum of an Annual General Meeting
shall be no less than twenty (20) members.

4.No voting by proxy shall be allowed at any
meeting; however, nomination by proxy is allowed

GOVERNANCE

6.0 The Association shall be governed between Annual
General Meetings by a Board of Directors nominated and elected by members of
the Association who attend the Annual General Meeting. A police record check
may be conducted for all Officers of the Board (President, Vice-President,
Secretary and Treasurer)

BOARD OF DIRECTORS

7.The Board of Directors shall be comprised
of an “Executive Committee” made up of a President, Vice-President, Secretary,
Treasurer, Members at Large and delegates or
representatives from any sub-committees put in place by the Association who are
non-voting members

1.The President shall be responsible for:

1.liaison with other organizations or, if
unable to attend, may delegate someone in their place

2.be official spokesperson
for the Association

3.preside at all meetings, executive and
general or delegate to the Vice-President

4.supervise the affairs of the Association;

5.prepare the agenda for meetings of the
Directors and at the Annual General Meeting

6.not vote at any meeting of the Association
except in the case of a tie, where they will cast
the deciding vote

7.be a singing officer with the bank/credit union

8.other duties assigned by the Board of
Directors

2.The Vice-President shall be responsible for:

1.assisting the President in the performance
of his/her duties

2.performing the duties of the President in
his/her absence

3.being a signing officer with the
bank/credit union

4. other duties as assigned by the Board of Directors

3.The Secretary shall be responsible for:

1.taking, transcribing
and distributing the minutes for all meetings

2.collecting and presenting all
correspondence for all meetings

3.typing of correspondence, reports, etc. as approved by the Board of
Directors

4.maintenance of complete set of records of
the Association

5.being a signing officer with the
bank/credit union

6.other duties as assigned by the Board of
Directors

4.The Treasurer shall be responsible for:

1.General bookkeeper for the Association
including receipt of all monies and deposit of same, subject to the order of
the Executive

2.paying all bills in the name of the Association
along with another signing officer as ordered by the Executive

3.safekeeping of cheques and all financial
records for the Association

4.providing financial reports for every
meeting of the Board of Directors

5.providing a complete statement of assets,
liabilities, income and expenses at the Annual General Meeting

6.being a singing officer with the
bank/credit union

7.other duties as assigned by the Board of
Directors

TENURE OF DIRECTORS

8.All members of the Board of Directors, both
Executive Members and Members at Large, shall be elected for two (2) year
terms. The President and Secretary will be elected on odd years and Treasurer
and Vice President will be elected on even years. Members at large will be
elected annually.

1.A person elected as President,
Vice-President, Secretary or Treasurer may serve in that specific position for
a maximum of two consecutive two (2) year terms

BOARD OF DIRECTOR’S
MEETINGS/GENERAL MEETINGS/AGM’S

9.General meetings of the Association shall
be open to the public. The Board shall have the right to hold closed meetings

1.Quorum for the transaction of business at
any board meeting shall be 50% plus one member and no less than thirty (30)
members/community members at the AGM

VOTING

10.At all meetings of the Association, motions
shall be decided by a consensus wherever possible or by a majority vote
by a show of hands of by secret ballot.

SIGNING AUTHORITY

11.The Board of Directors shall authorize
expenditures and all payments of the Association
shall be

made by cheque

1.All cheques authorized
by the Board of Directors will require two signatures

CONFLICT OF INTEREST

12.The Association shall act without financial
gain to its members, any profits or other
accretions to

the Association
shall be used in furthering its undertakings

1.In this section “Conflict of Interest”
shall mean a decision of the Board of Directors,

and that director shall not participate in discussions
and voting on the matter in question

COMMITTEES

13.The Board of Directors shall appoint and/or
approve the establishment of Committees as

required.

1.The Board of Directors must approve all
proposed actions by any Committee of the Association
prior to implementation

2.One member of each committee shall provide
the Board of Directors with regular

Committee reports
at Board meetings, in person or in writing

CONSTITUTIONAL AMENDMENTS

14.Written notice of a proposed amendment to
the constitution shall be given to the Secretary atleast fifteen (15) calendar days before the Annual General
Meeting

1.Amendments to the constitution shall be
made at an Annual General Meeting by a two-thirds (2/3rd) majority of the members in attendance

INCORPORATION

15.The Association must be registered as a
non-profit corporation and conduct itself in accordancewith
regulations.

DISSOLUTION

16.In the event that the Association is
dissolved and after payments of all debts and liabilities of theAssociation, the Board of Directors shall authorize and
distribute all remaining assets of the Association
to another non-profit organization having similar objectives to the Association
to thebenefit the community

The changes that we made were:

Boundaries- The North boundary was changed from Carruthers Avenue to Atlantic Avenue and the West boundary was changed from McKenzie Street to McGregor Street (to reflect where we have been providing services)

Rationale- this section was removed. It stated: The Association is based on the rationale that: Residents have a right to be and feel an active part of the community; Residents have responsibilities as members of the community; A community is only as strong as its residents; Strong communities help ensure a strong city and province.

Membership - changed "hold office and participate in the affairs of the Association. The Association reserves the right to remove membership privileges from members of the Association creating problems within the membership i.e.: known and/or active drug dealers, dangerous criminals, etc." to current wording

Alliances - this section was removed. It stated: The Association may seek alliances both formally and informally with other area organizations to strengthen communication and networking in the interest of the community.

Fees- This section was removed as its own section and added under Membership. It read the same as it states under Membership.

Annual General Meeting- We changed this section from: "There shall be an Annual General Meeting once every calendar year; There must be thirty (30) days notice of an Annual General Meeting by both public postings and at least two (2) notices in the local community newspaper; The quorum of an Annual General Meeting shall be no less than thirty (30) resident members; No proxy shall be allowed at any meeting of the Association." to what it currently reads

Board of Directors- We added in "who are non-voting members" to point 7.

Board Attendance and Vacancies- We removed this section. It stated: For Board of Directors’ meetings to be conducted efficiently to ensure fair work distribution between all Board members, it is crucial all Board members attend meetings as regularly as possible. In order to encourage attendance at Board meetings and to maintain a full Board: A Board member who misses three consecutive meetings without an excuse acceptable to the Board may lose their position. The Board of Directors may declare the position vacant and may appoint a member of the Association, preference given to members of the current board, to fill the position vacated until the next Annual General Meeting. Normal election procedures would follow; Should there not be enough members at large, the board may appoint a member of the community in good standing to the vacant position.

Voting- We changed this section from: "At all meetings of the Association motions shall be decided by a majority vote by a show of hands or by secret ballot. In the case of a tie the President shall cast the deciding vote." to read what it currently states." - We changed: "All cheques authorized by the Board of Directors will require two signatures signed by any two (2) of the four (4) Executive positions (President, Vice-President, Secretary, and Treasurer)." to "All cheques authorized by the Board of Directors will require two signatures

Constitutional Amendments- We removed "Notice of intention to consider proposed amendments must be publicized as per section 8.2."

Sections highlighted in red are additions/changes to a sentence which remains, though changed from how previously stated.