The Saskatchewan
Writers’ Guild seeks an enthusiastic self-starter to join the team at the
Saskatchewan Writers’ Guild for its national literary magazine Grain in the part-time term position of
Business Administrator in the Regina office. The term is for 22.5 hours per
week from February 9 until June 30, 2015, with a possibility of an extension
into a permanent position.

Underthe direction of the
Executive Director and Program Manager of the SWG, the Grain Business Administrator works closely with the Editor and
Layout Designer for the continued and successful operation of the magazine. TheGrain Business Administrator is
responsible for ensuring Grain is
published according to the production schedule, processes subscriptions,
submissions and contributor contracts, prepares award submissions and grant
applications, coordinating office procedures, advertising and distribution. For
more information, please see: www.skwriter.com

Interested and
qualified candidates please forward your résumé and cover letter to info@skwriter.com with Grain Business Administrator
Application in the subject line.

Deadline for receipt of applications is 4:00 pm Friday, 30 January, 2015. We
thank all applicants, however, only those selected for an interview will be
notified.

Full Job Description
The Grain Business Administrator is responsible for office procedures, financial administration and several core publishing functions for Grain Magazine. Under the direction of the Executive Director and Program Manager of the SWG, the Business Administrator works closely with the Editor and Layout Designer, collaborating on a variety of tasks necessary for the operation of the magazine, including grant writing, business planning, and implementing marketing initiatives. The Administrator must juggle multiple priorities and deadlines, have knowledge of budgeting and bookkeeping, be computer literate and have excellent skills using Microsoft Office (Word, Excel, and Access). A keen eye for detail and a sense of humour are also required. Familiarity with the magazine publishing industry and experience using Adobe products (InDesign, Photoshop, and Dreamweaver) are assets.

Duties & Responsibilities:

Administrative
• maintain day-to-day office procedures (logging manuscript submissions, general filing, processing mail, supply ordering, etc.)
• communicate with subscribers, funders, contributors, Guild members, and the general public
• liaise with the Program Manager as the supervisor of all Guild programs and network with other Guild staff as may occasionally be necessary
• administer and maintain Grain’s central database
• in collaboration with the Editor and Layout Designer, oversees and collaborates with administrative staff. Liaises with the SWG office to ensure human resource obligations are fulfilled in a timely manner and in accordance with established SWG policies
• ensure all materials are edited, proofread and approved by the Program Manager or Executive Director before submitting for printing, publishing, posting or mailing
• prepare board, funder and other reports for Executive Director as requested

Financial
• prepare and track Grain’s financial transactions
• liaise regularly with the SWG Accountant to ensure SWG financial policies are followed and maintained
• monitor finances, and prepare budgets and forecasts under the direction of and in coordination with the Editor, SWG Executive Director, Accountant and Program Manager
• in conjunction with the Editor and Program Manager and/or Executive Director, prepare and submit grant applications and required reports
• research and secure sponsorship opportunities and alternate revenue sources
• log and track contributor contracts

Publishing
• in conjunction with the Editor and Layout Designer, formulate the production schedule and determine deadlines accordingly
• monitor the production process, liaising with the necessary parties (printer, mailing house, distributor, advertisers, etc.) as required, to facilitate the smooth and efficient printing and distribution of the magazine