Those responding to the roll call were Councilmembers Lerner, Mershon, O’Keefe, Vice Mayor Herman, Law Director Crites and Village Manager Stilwell.

Councilmember O’Keefe made a motion to excuse Mayor Hartfield and Councilmembers Barsky and McGowan. Second by Councilmember Lerner. Motion carried (4-0).

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented. Second by Councilmember Lerner. Motion carried 4-0.

CITIZEN COMMENTS (7:31pm)

As no one appeared to speak, Vice Mayor Herman closed Citizen Comments at 7:32pm.

PRESENTATION

Vice Mayor Herman gave the Oath of Office to five new part-time and reserve officers. He welcomed them to the Village staff.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 11-49, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Mershon.

Discussion:

Councilmember O’Keefe asked if these chemicals were for the public drinking water. Manager Stilwell responded in the affirmative. He indicated that these chemicals (lime) were for softening Village water and were purchased annually.

Resolution No. 11-50, A Resolution to Authorize the Village Manager to Advertise for Bids for the Installation of an Ultra-Violet Disinfection System and Air Piping Replacement System was introduced and moved for approval by Councilmember Mershon. Second by Councilmember O’Keefe.

Discussion:

Councilmember Lerner asked if this ultra-violet process could be used at the Water Treatment Plant instead of the lime chemicals. Village Manager Stilwell indicated that the lime was used at the water plant for softening the water, setting the final PH level and polishing the final state of the purification process. He indicated that he had only known of UV systems being used in wastewater plants, but indicated that he would look into using this type of system for the water plant.

Councilmember O’Keefe indicated that the ultra-violet process appeared to be less expensive. Manager Stilwell indicated that he was not sure if the process would cost less. He stated that the wastewater process needed additional bacteriological cleaning that the UV process provided. Water purification had several factors that could impact the type of purification process used including whether a water plant used surface water or ground water sources.

Ordinance No. 30-11, An Ordinance to Amend Section 1305.02 of the Codified Ordinances of the Village of Granville to Amend Zoning Fees was introduced and a hearing date recommended for September 21, 2011 by Councilmember Lerner. Second by Councilmember O’Keefe.

Vice Mayor Herman scheduled a public hearing for Ordinance No. 30-2011 for the September 21, 2011 Council meeting.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 17, 2011

Councilmember Mershon made a motion to approve the August 17, 2011 minutes. Second by Councilmember Lerner. Motion carried 4-0.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

Councilmember Mershon reported that the Foundation recently held a planning meeting. The Foundation considered the long-term operation, the grant process and made an additional grant appropriation that was held over from spring. The grant application process would begin in December.

Councilmember O’Keefe reported that a deck, walkway, two additions and a sign in the TCOD were approved. A variance to thirty-two square feet for a sign was also granted to provide for greater visibility for a temporary sign. Planner Terry added that this sign was a temporary, real estate sign and not covered by the provisions of the TCOD. Councilmember Mershon asked if all of the properties on Westgate Drive were covered by the TCOD. Planner Terry responded in the affirmative.

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe reported the results of the Comprehensive Plan Steering Committee public hearing. She indicated that there were issues around the types of housing and density discussed in the plan. The current plan was overly large. The Committee will meet again on September 15th. It was suggested at the last meeting to try to mesh the existing plan into the 1998 Comprehensive Plan. Each Committee member was asked to identify areas of the current plan that could be incorporated into the 1998 plan.

Granville Recreation District (McGowan)

No report.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

There were no other council matters.

OTHER STAFF MATTERS

Manager Stilwell indicated that he was making an adjustment to the agenda and adding a section for additional staff issues.

TCOD Zoning Changes

Manager Stilwell indicated that there are four players that must deal with the issues involved with the TCOD portion of the code, the applicant, staff, Planning Commission and Council. Adjustments need to be made to the code to eliminate confusion and facilitate moving the process forward.

Planner Terry provided Council with a map showing the areas covered by the TCOD. The TCOD code is difficult to administer and interpret due to conflicting language with the underlying zoning districts.

Councilmember Mershon asked if there were areas in the TCOD that were used differently than the underlying zoning. Were there residential areas in the TCOD or commercial areas where taking away the TCOD overlay would be problematic? Planner Terry indicated that there could be a few specific locations where removing the TCOD could leave the underlying zoning weaker; however, any issue could be resolved.

Councilmember Mershon suggested staff look at the underlying requirements for all signs in all districts at some point in the future to make the code more useable and predictable for business owners.

Vice Mayor Herman asked that staff provide examples and pictures of proposed changes so Council can more easily understand the impact of any changes. He also asked that any changes to the code minimize the need for variances. Councilmember O’Keefe asked that the code be made more predictable.

Manager Stilwell indicated that he hoped that code could be improved to harmonize the working condition between the Planning Commission and Village Council.

Cherry Valley Interchange

Planner Terry advised Council that ODOT had contacted the Village seeking decisions regarding various treatments associated with the proposed Cherry Valley interchange. ODOT provided the standard options available; however, any additional costs associated with improvements to these options would be at Village cost. Newark would also be making similar choices for the area south of the intersection. Staff met with Newark and they are willing to work with Granville to maintain similar design features. The following items need Council review:

Lighting

Landscaping treatment

Traffic signal poles

Bridge railing next to multi-use path

Bridge parapet wall treatment

Lighting

ODOT’s standard lighting features was a low mast pole – 36 foot pole costing $410,000. The optional decorative poles were 12 foot pole costing $280,000. Upgrade costs associated with the decorative poles may be fundable through a Transportation Enhancement grant program. Staff recommended combining option one and two, which would allow for the residential style light fixture along the roadway leading north toward Newark-Granville Road with the larger poles used for the main interchange area. Council agreed with the recommendation to use a combination of the low mast and decorative lighting.

Landscape Treatment

Planner Terry indicated that any landscape treatment would need to follow ODOT guidelines with the Village being responsible for all maintenance. This project could also be eligible for Transportation Enhancement funding. ODOT’s landscape design provides $40,000 for the project. Staff recommended the Village being totaling responsible for all landscape treatments. Staff recommended planting street trees along both sides of the northern roadway.

Councilmember Lerner asked if a noise barrier was required adjacent to Welsh Hills School. Planner Terry indicated that no noise barrier was required. ODOT would install a chain link fence.

Councilmember Mershon asked if the Village could add landscaping at a later date, should the Garden Club want to add wildflowers or daffodils. The Village might want to identify other options possible for the future. Planner Terry indicated in the affirmative as long as any planting met with ODOT requirements. Council indicated their support for the recommendation of the Village planting street trees along the roadway as funding was available.

Traffic Signal Poles

Planner Terry provided Council with a photograph of the standard ODOT black traffic signal poles with mast arms, which staff also recommended.

Councilmember Lerner asked if there was an alternate traffic light pole system using wires. She would prefer a pole that was more decorative. Planner Terry indicated that there was a decorative pole that was used with round-about construction. She was not aware of the upgrade charge, but would ask for information regarding the cost and design style.

Councilmember O’Keefe commented that she was still in support of a round-about as they were less expense and safer. She did ask if the traffic signals at the intersections would be on flash after midnight. Manager Stilwell indicated that staff would ask ODOT what options were available including if triggers could be utilized.

Bridge Fence /Railing

Planner Terry indicated that ODOT was proposing a vinyl coated black chain link fence along the pathway portion of the bridge, which was staff’s recommendation. Council concurred with staff’s recommendation.

Bridge Parapet Wall

ODOT was also proposing that the concrete bridge walls be a natural color stamped wall, which was also staff’s recommendation. Council concurred with staff’s recommendation.

Planner Terry indicated that ODOT needed confirmation of Council’s selections by September 30, 2011. Manager Stilwell indicated that staff would clarify the costs of any upgrades Council discussed and provide the information at Council’s next meeting.

Newsletters

Manager Stilwell indicated that the weekly newsletters were his process for keeping Council informed. These newsletters were provided to Council, media sources and any additional individuals who requested copies. Council will receive the newsletters via email every Friday and a copy of each newsletter in their Council packets.

Manager Stilwell reviewed the September 2nd newsletter highlighting trash pick-up, the candidate open house at Denison University on September 21st hosted by the Granville Area Chamber of Commerce and the proposed mid-Ohio Porsche club car show event tentatively scheduled in the Village of July 28, 2012. This event would close blocks of East Broadway from 6:00am until 4:00pm with over 500 Porsche owners participating inthe event. Vice Mayor Herman commented that Porsches were notorious for oil leaks. The Village should make sure that the group sponsor was responsible for cleaning any leaks. Councilmember Lerner asked staff’s recommendation for this event. Manager Stilwell indicated that as the Chamber was in support and the event would cause only minor inconveniences to Village residents, he was supportive of the event. The financial benefit to the community as well as the donation made by the group to the cancer society were very positive aspects of the event.