Employee has clicked the email link to confirm receipt of their latest updated emailed schedule.

If you would like to Publish more than one week at a time, you can navigate to the first week and then click Publish – this will display all future weeks with shifts and you can choose how many weeks to Publish at that time.

Note: If you need to publish certain positions or position groups (locations) separately, you can set up separate WhenToWork accounts (assuming you do not have any employees that work at multiple locations). These accounts can be linked for billing purposes so that there is no extra cost. Since all positions must be ready before Publishing, we recommend only one or two managers have permission to Publish.

Before publishing you may want to:

Use the ANALYZE shifts function to check for any conflicts against the current employee work time preferences and constraints. Conflicts could occur if an employee has changed their work time preferences since you AutoFilled or created the schedule.

Note: Publishing sends notifications to all employees if you have entered their email and that notification option has been chosen. Employees can click a link in the email to verify receipt of the schedule (You can turn off these notifications on your SETTINGSpage). You also can send sign in instructions to your employees before publishing the first time that includes their username and password.

To Publish:

From any Unpublished weekly Schedule View:

Navigate to the week you want to Publish, (or the first week in a series of weeks you want to Publish)

Click Publish to open the Publish Schedule window (which will display how your SETTINGS option is currently set – notifications On or Off)

To Publish more than one week, change the radio button to choose the week you want to publish through

Click the Publish button

After publishing, the title at the top of the screen will show “Published Schedule” and the buttons will change.

Some functions, such as Import, AutoFill and Clear, are not available after a schedule is published.