Creating New Content

So far the pages developed have been created using the standard services. By creating your own customised content you can add as many pages, sub-pages and news articles as you like to build up the content on your site and add items of interest for your visitors. This involves a different technique from using Applications pages.

Creating folders and pages with your own content

You can create folders and pages to organise your content as you would in a word processing program (such as Microsoft Word) when you use folders and files. Folders can be useful to organise pages which contain a set of agendas and minutes or regular publications. However, pages provide the best approach if you wish to link to documents, images etc. Pages provide links to items which you control yourself. See the section To create pages.

To create folders within the website

Only use Folders if you need to organise frequently published items such as newsletters, minutes or agendas.

• Login• From the Home page go to Edit this page• This defaults to Content Management /Content/ Edit tab. (When you are in a particular tab the tab title is in bold)• Click Create Item (below Edit tab)• From the drop down choose Folder and click Go• A form for creating text appears on screen• It includes:

• Full title – title of folder, mandatory• Menu title – a shortened version of the full title, if this is very long, to be used in the navigation menu which forms part of URL, not mandatory• Body text – add the text describing the content of the Folder. The content can be formatted using the toolbar; as you pass the cursor over the buttons a small popup label appears telling you the function of each button. Use these to make headers or bold the text etc.

• When you have finished, you can choose to include the folder in the Navigation Menu with the other items on the site by clicking Yes• You have the option of adding Keywords and/or Description which are not visible to visitors. These help search engines rank your pages, neither are mandatory• You are then given the choice to Save changes or Save and Publish:

• Save changes allows you to save and preview your work before making it live on the website or• Save and Publish saves your work and immediately publishes it to the website

• You can view your updated website by clicking the title of your website link by Return tohomepage label in the top left hand corner• Choose your newly created Folder from the Navigation Menu. You may need to refresh your browser screen to see the changes - press F5 on your keyboard or click the refresh link in your browser toolbar

Note: Folders automatically create links to any pages they contain if you choose to show them within your folder. If you choose to remove a page from a folder or to transfer it to another location within the site then the link will disappear.

To create pages

• From your Home Page select Edit thispage - Content Management / Content - Edit tabs• Click Create Item just under the Edit tab• Select Page from the drop down menu, then click Go• You reach a similar form as described when creating a folder

• Full title - title of page, mandatory• Menu title - a shortened version of the full title, if this is very long, to be used in the navigation menu which forms part of URL, not mandatory• Body text - add the text describing the content of the page. The content can be formatted using the toolbar; as you pass the cursor over the buttons a small popup label appears telling you the function of each button. Use these to make headers or bold the text etc.• When you have finished, you can choose to include the page in the NavigationMenu with the other items on the site by clicking Yes• You have the option of adding Keywords and/or Description which are not visible to visitors. These help search engines rank your pages, neither are mandatory• You are then given the choice to Save changes or Save and Publish:

• Save changes allows you to save and preview your work before making it live on the website or• Save and Publish saves your work and immediately publishes it to the website

• Once published you can view your updated website by clicking the title of your website link beside the Return to homepage label in the top left hand corner. You may need to refresh your browser screen to see the changes - press F5 on your keyboard or click the refresh link on your browser toolbar • You can add pictures, documents and other elements to your page. See the Adding Images, Documents and Links [Link] Helpsheet for more details

Note: To add a page to a folder click the folder item on the navigation menu then follow the same guidance as shown in To create pages

To create news articles

• Begin the same as you would for creating a page, but select News Story instead of Page from the drop down menu and click Go• Enter the Full Title, mandatory• Menu title - a shortened version of the full title, if this is very long, to be used in the NavigationMenu which forms part of URL, not mandatory• Teaser - a short summary or introduction to the news article - it should be interesting enough to entice your readers to read the rest of the piece, optional• Type in the full news story in the main body of the page, Body text• Include Author details if you wish• You can add in links to other news stories and insert images into your article from the image library see Helpsheet 5: Adding Images, Documents and Links• You have the option of adding Keywords and/or Description which are not visible to visitors. These help search engines rank your pages, neither are mandatory• You are then given the choice to Save changes or Save and Publish:

• Save changes allows you to save and preview your work before making it live on the website or• Save and Publish saves your work and immediately publishes it to the website

• Once published you can view your updated website by clicking the title of your website link beside the Return to homepage label in the top left hand corner. You may need to refresh your browser screen to see the changes - press F5 on your keyboard or click the refresh link on your browser toolbar

• If you wish to edit your news go to Edit this page• Content Management - Content tab• Make sure you are in the Edit tab - it will appear with bold text against a white background• Place your cursor into the Body text box where you can edit text or add other material• Save your changes by clicking Save if you need to delay publishing them or Save and Publish if you are happy for the new content to be made live.

Note: To add a news article to a folder click the folder item on the navigation menu then follow the same guidance as shown in To create news articles