BRIEF GUIDELINES FOR DRAWING AND DISBURSING OFFICERS
AND TREASURY OFFICERS.

1. The Accountant General (A & E) Tripura maintains the individual GPF accounts
of nearly 78,399employees of the Government of Tripura including
employees of private Schools, Judges of High Court and AIS officers (Tripura &
Manipur cadre).

2. Maintenance of GPF accounts of subscribers of Govt. of Tripura is governed by
the GPF (Central Service) Rules 1960 as amended from time to time and also in
case of "ALL INDIA
SERVICES (IAS, IPS & IFS).

8. The GPF Series and Account Number of a subscriber allotted by this office
cannot be changed under any circumstances, even a subscriber is transferred from
one Department to another Deptt. of State Govt. unless new Account No.
re-allotted by this office

9. Name and GPF account number of subscribers are correctly noted in GPF
schedules as per the name and GPF Account Number recorded in the Allotment of
GPF Account Number/ Annual GPF Statement issued this office.

10. Change of Surname after marriage of woman subscriber or
otherwise should be intimated to this office immediately for updation of his/her
GPF records.

11. The PF schedules containing the Series, Account No and Name of the
subscribers should be saved in the computer to avoid writing those particulars
every month and also to avoid occurrence of inadvertent errors.

12. Deposit of ‘GPF subscriptions’ through ‘Challan’ should be supported GPF
schedules.

13. Subscription for contribution to GPF to be compulsorily discontinued during
the last 3 months of service preceding superannuation.

14. Minimum subscription to GPF is not less than 6 % of emoluments and maximum
subscription is not more than emoluments drawn on 31st March of the
preceding year. [Rule 10]

15. Emoluments means as defined in Rule 2(b) of GPF (CS) Rules, 1960.

16. Number of installment out of total installment against refund may be noted

17. Not more than 20 (twenty) subscribers should be noted in a single page of
GPF Schedules, so that it is clearly readable for data entry purpose.

18. Page-wise totals of both Subscriptions and Refunds should be given.

19. Ensure that the Total of Schedule’s Amount is written boldly in both
figures and words.

20. Ensure that Total Amount deducted against GPF in the Pay Bill is matched
with the total amount of GPF Schedules.

21. Ensure that GPF Schedules are securely attached with Pay Bill.

22. Ensure deposit of Arrear Pay/Dearness Allowance into GPF Account of
Subscribers by deductions through Pay Bill like Deposit of monthly subscriptions
and not through Challan except in cases of Autonomous Districts .

23. ON RECEIPT OF ANNUAL GPF STATEMENT:

a) Ensure that Name, Account Number, Date of Birth of Subscriber is correctly
recorded in the GPF statement.

b) Any discrepancy in the Annual Statement should be brought to the notice of
this office immediately with supporting documents.

c) Furnish ‘Date of Birth’ of all subscribers with supporting documents for
updating subscribers records, if the same is not recorded in the GPF state etc .

d) Furnish Statement of Deductions in case of ‘Missing Credits/Debits’ as per
format for clearance of Missing Credits/Debits.

24. DOCUMENTS REQUIRED FOR ADJUSTMENT OF MISSING CREDITS:

In respect of Missing Credits reflected in the GPF Statement, the information
may be furnished in the format shown below duly signed by DDOs:

#Salary month & year

*Missing month & year

Major Head of Account

Bill No.& date

T.V No.& date

Name of Treasury

Gross amount of the Bill

#Total amount of GPF (subscription & redund) deducted in the Bill

Name & GPF A/c No. of the subscriber

Subscriber’s contrbution of GPF

(Subscription-Refund)

Remarks

1

2

3

4

5

6

7

8

9

10

11

*
Salary Month is preceding to Missing Month, for example, if Missing Month is
05/2012 then Salary Month will be 04/2012 and particulars is to be furnished for
Salary Month of 04/12.

#
Complete GPF Schedules containing the Total A out of GPF deducted of all the
subscribers in the Bill may be enclosed along with above format.

Accountant General
(A&E), Tripura, Agartala - 799006"Web Administrator : " agaetripura@cag.gov.inContent Provided and
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