You can change some settings directly in Outlook 2003, such as the way messages are displayed, and you can create an email signature to include in your messages. You can also use Outlook to automatically reply to messages, for example to send an Out of Office message. You can also use Outlook Web Access (OWA) for some of these functions, even if you normally use Outlook 2003 on your computer (see the OWA documentation).

Set spam filter level - choose between Off, Low, Medium or High. Messages which are tagged as spam are put in the 'Spam' folder, and are automatically deleted after 90 days.

Set preferred email address (for users with more than one Oxford address)

Set email forwarding address - get your Oxford email delivered to another account

Show email usage and quota - see the size of each folder in your Nexus mailbox

Sharing

You can make your mailboxes visible to others by sharing (allowing others to access a particular folder or feature). To share a mailbox with someone, simply right-click on the mailbox in the Outlook 2003 Mail interface. Select Sharing from the list that pops up. You will then be presented with a window where you can add the person you want to be able to see your mailbox, and where you can set the level of access you grant them.

Delegating

Like the other Nexus services, you can also delegate access to your email account. That will allow others to receive and send email from your account. This should be used very restrictively and primarily for non-personal accounts such as 'webmaster@unit.ox.ac.uk' where you may want to allow more than one person to monitor the account or where someone, for example, provides holiday cover. More information about delegating access is available in the delegating access page.

Where next?

If you like to have a look at some other Nexus features, follow the links below:

If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the IT Services Helpcentre for further assistance.