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7 Surefire Tips to Planning Successful Office Parties

Every so often in a year
coworkers take time out of their busy scheduled to unwind and connect. Such
occasions are highly treasured and serve as morale boosters. Itís also the perfect
moment for out-of-work interactions. The bosses get an opportunity to
understand their juniors and vice versa. But, just like any other event,
failure to effectively plan the office party could be disastrous. In fact,
failure to prepare well is the easiest path to a failed party.Now, if you are
planning an office party, here are a few things you need to consider to make it
successful.

Form
an organizing committee

A planning
committee will go a long way in ensuring
everything runs smoothly. They are in charge of the entire process. So, they
will handle anything and everything that comes their way without involving the
whole office. The good thing with this move is that it lifts a huge burdenoff
shoulders of the management.They will only report to the bosses when they need
something to get approved.

Plan
early

†Itís imperative that you set a date for the
party early enough. It should be at least three months to the event. This will
allow for ample time to get everything arranged. Planning early will not only
result to a successful event, but also allows everyone involved o make adequate
personal preparations for the event. No likes last minute deals or events that
only serve to disrupt their schedules if not inconveniencing them.

Establish
a budget

Yes, your boss or whoever funds
the party needs to have that.† You see,
you can just wake up in the morning, get into car and just drive without a
destination. What do you get at the end of
the day? Empty tank. Exhaustion. And, probably frustrations. Planning an event
without a budget is like driving without a destination. So, have a approximate
figure or a probable range that you want to work within. Otherwise, you get nothing
in the end but problems. So, let the committee draft a budget for the boss(es)
to approve.†

Reserve
a venue

People are organizing some sort
of an event every day. So, there is a big chance that your preferred location
is someone elseís favorite spot. To be safe, and to avoid unnecessary
inconveniences, book the venue early. Where possible, do it three months in
advance. Three months in advance. Otherwise it will be taken by other people
only for you to wake up in a pool of unsavory disappointment. Besides, when
reserved early, some venues offer discounts which be the much wanted reprieve
for your† small budget.

Procure
a caterer

Food and
drinks are an important aspect of any event so picking your toronto caterer is
important. They ought to be top notch else they will be deemed boring. Majority
of the office parties are boring but we surely want to break the norm. What
better way than serving perfect food and the right accompaniments?! Success of
this would require indulging the coworkers. Why not ask them what type of food
they would like to be served. When they made the choice, they will have nothing
to complain about.

Send
out invites

Major office announcements are
made via the email. This is nothing formal, however. An email will do as long
as it is interesting and pleasing to the eyes. Nothing serious like a memo. The
first batch of these should be sent a month early, then a reminder two weeks to
the event and the last one a day to the party. Included should be the date and
time, number of people per invite, spouses or children. They should also be
informed about the party theme and dress code if any well in advance.

Fun
games and icebreakers

Ideally, office parties are designed
to break away from work-environment and usher in a moment of fun. So, this is
the right time to steer clear from the boring corporate speak and adopt a more
relaxed, friendly party mood. Itís time to interact as friends. To achieve this
goal something fun and engaging is required, hence the need to include fun games
in the program. You may forget everything †about the tasty food served† but these fun moments will always stay alive.

Other tasks like cleaning after
the party should be delegated to respective persons early on to get them
prepared. A day or two before the event a representative of the committee
should avail themselves to the venue to see the progress or† to see to it that everything is in place.

Basically, time is everything.
Plan early on, stay within the budget, get the coworkers involved and this
party will be the talk of the town for years to
come.