Terms and Privacy Policy

Offbeat Events Terms and Conditions of Entry

I understand and agree that I participate in the event entirely at my own risk and
that no responsibility whatsoever shall attach to any event sponsors, race directors, or any person involved in the organisation of the event for any injury, accidents, loss or damage suffered by me in, or by reason of the event, however such may be caused. I am healthy and am fit enough to complete this event.

Definitions

‘Competitor’ means the person who will be competing in the event named on the entry form.
‘Event Organiser’ means Offbeat Events.
‘Event’ means any sporting activity held by Offbeat Events.
‘Conditions’ means these terms and condition of entry to an event.

Associated Risk
I am aware of the physically strenuous nature of this event, the risks both medically and physically.
I confirm I am healthy and fit (physically and medically) enough to complete this event. I accept that should any medical or physical condition arise prior to the event which is likely to affect my ability to compete will be reason to withdraw in accordance with these conditions.
“It is strongly recommended that you train for the event and prepare for the challenge. If you have not exercised before or for some time, you should consult your doctor before commencing your training for the event.”

Online Entry
By submitting an application online and paying a fee for entry into this event I understand and agree to abide by the terms and conditions, the instructions given by the organiser and race officials. I shall not be eligible or entitled to participate in the event until full payment of the entry fee has been received by the event organiser. No payment shall be deemed to have been received until the event organiser has received cleared funds.

Withdrawal Policy
Regardless of the reason for withdrawal I agree to accept the terms of the Offbeat Events Withdrawal Policy which are outlined below;
1. A full refund will be given (minus 3rd party booking fees) if cancelled within 7 days of entering an event unless the event is within 8 weeks of entering.
2. More than 12 weeks prior to the date of the event – Full Refund – (minus booking fees)
3. 12-8 weeks prior to the date of the event – 50% Refund – (minus booking fees)
4. Less than 8 weeks prior to the date of the event – or if the competitor fails to register on the day of the event – no refund given.

5. It is not possible to defer an entry into another event at any time.

Notice of withdrawal must be received in writing via email. Send withdrawals to – info@nulloffbeat-events.com with event name and competitor name.

Reselling or Swap
I agree that participation in the event is personal to me, I am strictly prohibited from swapping, selling or transferring my place in the event or allowing any other person to wear my swim hat and participate in my place unless prior communication and acceptance from Offbeat Events has been confirmed by email. If found to be in breach of this the organiser reserves the right to exclude me from participation in this and future events.

Transfers

A competitor can only transfer an entry to another event held by Offbeat Events if the current event entered in more than 8 weeks away.

A competitor can only transfer an entry to an event in the same calendar year or that is currently advertised.

A competitor can transfer their entry to another competitor by emailing info@nulloffbeat-events.com. Transfers can be done up to 2 weeks before an event. The admin cost to do a transfer is £5 payable before the transfer takes place.

Email Communication
Offbeat Events primarily uses email to communicate with its competitors. By entering this event, I agree to receive emails regarding this specific event. Offbeat Events emails, such as newsletters and promotions, have an ‘unsubscribe’ link. If you unsubscribe from the emails you are responsible for checking the event page or website for information and updates. Offbeat Events cannot be held responsible if event information does not reach the intended recipient by email. The onus is on the competitor to ensure that their Spam filters will allow Offbeat Events emails through, for example by adding info@nulloffbeat-events.com to their email address books. Offbeat Events can only be responsible for ensuring that the email address provided is the one to which event
emails are sent. All specific event emails and race information packs that are sent to competitors are also posted on the website event page.

Rules and Regulations
I agree to abide by all applicable rules and regulations including British Triathlon’s Competition and
Doping rules and the rules and regulations of the International Triathlon Union (ITU) and any other rules and regulations that are relevant to the event. I agree that I will not be entitled to a refund of the event fees if I am disqualified from the event as a result of an infringement of these Conditions or any such rules and regulations. Offbeat Events is also entitled to impose event rules upon the participant from time to time which will form part of these Conditions. The relevant rules and regulations may be obtained from www.britishtriathlon.org and www.triathlon.org.

Race Equipment
Events which contain an aspect of cycling either on or off road: I understand that it is my responsibility to provide and use a roadworthy bicycle, helmet, or other safety requirements to ensure compliance with the event and Triathlon England rules and regulations.
Triathlons/Duathlons: British Triathlon Rule Number 8.1 states “Any equipment that acts as an
impediment to hearing or concentration is prohibited from use during an event (including transition).
This includes, but is not limited to, mobile telephones (which should be switched off if stored in
transition), personal stereos and MP3 players.”

Personal Identification
At registration, I realise that I must produce appropriate photographic personal identification
acceptable to Offbeat Events (such as drivers’ licence or passport), and Triathlon England members must produce their current Triathlon England membership card where applicable.
NB Children less than 16 years of age are not required to produce photo ID.

Media and Photography
I understand and accept that media professionals may take photographs and video footage of the
event and its participants for use to publicise and promote Offbeat Events and its sponsors.

.Taking part for a charity
If you have accepted a charity place into the Event. Your entry will be acknowledged via a confirmation email. I understand that if I am taking part to raise money for a charity I should not enter into any sponsorship raising until I have received this email. By accepting a charity place for the event or by choosing to raise money for a charity during the entry process I consent to Offbeat Events making my contact details available to the charity concerned.

Finishers Pack
Finishers packs vary between events. The organiser may amend the finishers pack at any time and may offer a different alertnative to what has been advertised for the event. You agree to accept the finishers pack that is offered to you. I will only receive a finishers pack if I complete the Event. No finishers’ packs will be provided to spectators or participants who do not complete the Event. Offbeat Events reserves the right to change the style, size and type of mementos offered in the finishers pack.

Chip Timing
I understand failure to return my timing chip at the end of my race may result in a charge of £50.00. To avoid this charge please email info@nulloffbeat-events.com to arrange sending\collection of any timing chips in your possession.

Cut Off Times
Offbeat Events may introduce cut off times as they see fit as part of the event rules, being limits on the time taken to complete sections of the event (as initiated by the Event Organiser at its discretion) to ensure the safe and proper running of the event. Subsequently, competitors may be instructed to withdraw from the race in accordance with imposed cut off times.

Timing and Results
Offbeat Events will use best endeavors to provide an event finish time for the participant however it cannot be held responsible for any computer result anomalies or any technical malfunctions. There is no full or partial refund if a finish time is not available to the competitor.

Removal of Participants
Offbeat Events reserves the right at any time to remove participants from the event or to prevent
participants participating in the event if in the Event Organiser’s sole discretion, it considers such
action necessary for safety reasons or the proper enjoyment of the event by other participants or for any other reasonable reason. No refund of the event fee shall be made if the participant has acted negligently, maliciously, with willful misconduct or otherwise without due care and attention for the event or other participants, so as to cause his/her removal.

Liability/ Responsibility
Whilst Offbeat Events takes every care with staging the event, I acknowledge that personal accident and personal items insurance is my sole responsibility.
Offbeat Events shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. Offbeat Events will not be liable for any actions of any spectators or other third parties. I accept that any mechanical support received on my bike from Offbeat Events, partners, participants or other third parties are at my own discretion and I will not hold anyone else responsible for any subsequent bike malfunctions or resulting injury.
I accept that should my bike be transferred in any vehicle during the event, such as the sweep
vehicle, I accept it is placed and transferred in the vehicle at my own risk and Offbeat Events are not liable for any damage caused during this process. Nothing in this agreement shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.

Allergies
Please note that some of the food products given out on event day may contain or have traces of nuts and nut oils or may have been made alongside other products containing nuts. Offbeat Events cannot be held responsible for any issues resulting from food allergies.

Data Protection
I agree for the purposes of this condition, personal information includes medical data collected for
health and safety purposes (“Personal Information”).
I agree that my personal information can be stored, used by Offbeat Events and our event
partners in connection with the organisation, staging and administration of the Event.
Medical information will only be used to allow medical assistance to be given on the event date.
I agree that my personal information and data may be used by Offbeat Events and our event
partners in connection with the compilation of statistical information and to improve health and safety procedures at future events.
I agree that my name and contact details can be used by Offbeat Events and our event partners
for the purposes of:
The promotion and marketing of the event
Adding me to a mailing list to keep me informed about any future events and services which you
believe you might be interested in, such as leisure activities relating to either similar types of events or activities
Promotional and marketing material in respect of similar events, other community based activities organised by our event partners. We shall take all necessary steps to ensure that personal information or marketing information pertaining or relating to you which comes into the possession or control of Offbeat Events or our Event partners shall not be;
• used or reproduced in whole or in part in any form except for the purposes outlined in these
Conditions.

If you would not like Offbeat Events or our Event partners to use the Marketing Information or
Personal Information other than for purposes related solely to your participation in the Event, please e-mail Offbeat Events at info@nulloffbeat-events.com You may also withdraw your consent by
ticking the appropriate box on your email subscription. I am aware that by agreeing to the terms and conditions I will receive a limited number of emails which will include training information and latest updates on the Event itself.

Start Time Alterations
Offbeat Events reserves the right to alter the start time of the event. In the event of a change of start time the participants will be notified of the revised start time with as much notice as reasonably practicable. No refund in full or in part shall be made for any change in start time for an event provided the event takes place on the specified date of the event.

Distance and course alterations
I am aware the organiser reserves the right to reduce the course distance, change the course, or make any other amendment to the Event that they deem necessary to stage the Event. Any change to the Event will be communicated to me at the event or sooner if practicable.

Race Format Alterations or Cancellations
Offbeat Events reserves the right to amend the event format (for example but not limited to from a
triathlon to a duathlon event or other suitable race format) or cancel the event due to circumstances beyond its reasonable control or for any safety related reason. In the event of the event being cancelled it shall provide the participant with a full refund, less an administration charge of £5, with no further liability whatsoever arising from such cancellation. If the event is changed to a duathlon or other format the participant will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format.

Booking Fee
Under no circumstances is the booking fee refundable.

Final Decision
All decisions and rulings by Offbeat Events, its employees and its agents are considered final.
Accordingly, I agree to comply with all event rules and all instructions and guidelines given by race
crew, stewards, marshals, and safety personnel. I acknowledge and agree that Offbeat Events will
organise and run the event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the event, the rules of the event, the timings/finish times and the placings.

Offbeat Events Data Privacy Policy

1. Overview

Offbeat Events, and our affiliates, are strongly committed to upholding the Data Protection principles of good practice. This Privacy Policy is intended to let you know the kinds of personal information we gather during your visit to our sites (including www.offbeat-events.com, www.fuddymudsucker.co.uk and www.beachrace.co.uk) , why we gather your information, what we use your personal information for, when we might disclose your personal information and how you can manage your personal information.

Please be advised that the practices described in this Privacy Policy apply only to information we gather on our Website or during your communications with us.

2. Your Acceptance

By visiting our websites, you accept and consent to the practices described in our Privacy Policy. If you do not agree to the terms of our Privacy Policy, please do not use sites. We reserve the right to modify or amend the terms of our Privacy Policy from time to time without notice. You should periodically review this Privacy Policy carefully when visiting our sites or before making a race booking. Your continued use of our websites following the posting of changes to these terms will mean you accept those changes.

3. Contact

If you have any questions about this Privacy Policy, and do not see your concerns addressed here, or wish to make changes to any personal information that you have submitted to us, please contact us by email at info@nulloffbeat-events.com.

4. Information we may collect

Except as disclosed below, we do not sell, barter, give away, or license your personal information

(a) Personal Information

Use of certain features of our sites, like signing up to receive a newsletter, or entering one of our races, requires that you provide certain personally identifiable information, such as your name, email address (for pre and post-race information and future offers), telephone numbers (for SMS text results and emergency situations), address (for postage of race packs), date of birth (for age-group category results), emergency medical details and gender (for results category purposes). We also may collect and store your personal information that we receive from other sources e.g. the information that you submit to form pay on entering, our event registration software.

(b) Anonymous Information

Even if you do not request a newsletter, when you interact with our sites, we may collect certain non-personal information. For example, our servers keep an activity log that tracks all visitors to our sites. The information in the activity log is anonymous and therefore does not identify you individually. The anonymous information our servers collect may include, but is not limited to: your IP address, your registered domain or home server, time of access, date of access, web page(s) visited, number of clicks, software crash reports, type of browser used, session identification number, search terms, search results, access times, and referring website’s addresses.

(c) Cookies and Spyware

We do not install spyware on your computer, nor do we use spyware to retrieve information from your computer. Like many other websites we may use cookies, which are small text files that are stored on your computer or electronic equipment when you visit certain online pages that record your preferences. We use cookies to track your use of our sites and their features. We may also use cookies to monitor traffic, improve our sites and make them easier and more relevant for your use.

You may occasionally get cookies from companies with links on our website. We do not control these cookies, and these cookies are not subject to our Privacy Policy.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but if you prefer, you can usually modify your browser setting to decline cookies. For more information on cookies and how to disable them, you can consult the information provided by the Interactive Advertising Bureau www.allaboutcookies.org.

(d) Google Analytics

We use Google Analytics on our site. Google Analytics is a web analytics service provided by Google. Google Analytics uses cookies to collect anonymous traffic data to help us analyse how you use our sites. The information generated by cookies, including your IP address, will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the sites, compiling user activity reports, and providing other services relating to our sites’ activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. By using the website, you consent to the processing of data about you by Google in the manner and for the purposed described in this Privacy Policy.

(e) No information collected from children

Our sites are not directed to children under the age of 11, and we do not knowingly collect personal information from children under 11 years of age. Data for children under the age of 16 is entered with parental consent. If you are under 11 years of age you should not use our sites, and under no circumstance should you send information about yourself to us. If we discover that a child under the age of 11 has been entered without parental consent, we will immediately delete that child’s information from the site.

5. How we may use your information

Except as otherwise provided in the Privacy Policy, we do not use or disclose information about your individual visits to our sites or your personal information collected online to any parties other than www.formpay.co.uk (our event registration software), www.mailchimp.com (our email software) and www.emit-uk.com (our chip timing partner).

(a) In General

We use your personal information to send you email and postal mail to communicate with you about your interest in our events and our company, to help us improve your experience on our sites, and in some cases to promote our events or to inform those visiting our sites. We may also use your information to prevent or detect abuses of our terms of use and to enable third parties to carry out technical or other functions on our behalf.

(b) Your submissions

By providing your personal information either through our sites or via email, you expressly consent to our collection, use, and disclosure of your personal information as described in this privacy policy. When you submit personal information to us, we may use your personal information to contact you. Whilst we don’t pass your personal information to third party marketing companies, if an event is transferred to another organiser/company customers that are still subscribed will have their name and email address only passed on to the new organiser.

(c) Emergency situations

We may also use or disclose Personal Information if required to do so by law or in the good-faith belief that such action is necessary to: (a) conform to applicable law or comply with the legal process served on us or our sites or (b) protect and defend our rights or property, our sites or our users, and (c) act under emergency circumstances to protect the personal safety of ourselves, our affiliates, the users of our sites or the public.

6. Security

The security of your information is of great concern to us. We exersicse care in providing secure transmission of your information from your computer/mobile device to our servers. Personal information collected by our sites is stored in secure operating environments that are not open to the public. While we try our best to safeguard your information once we receive it, no transmission of data over the internet or any other public network can be guaranteed to be 100% secure.

7. Linking to or from other websites

Our sites contain links to other websites, and in some cases, frames other websites (e.g. chronotrack.com), operated by our affiliates, partners or third parties. Please be advised that the practice described in this privacy policy for us don not apply to information gathered through these other websites. These other sies may also send their own cookies to you, collect your data or personal information. Always be aware of the terms of use and privacy policies of the websites that you link to. We are not responsible for the actions and/or privacy policies of third parties or their websites. We encourage you to be aware of when you leave our sites and to read the privacy policies of each and every website that you visit.

8. Governing Law

The English courts will have exclusive jurisdiction over any claim arising from or related to a visit to our sites. English Law will apply to these Terms of Use.

9. Changes to this Policy

As our sites continue to develop, we may change or add new services or features. In the event that these additions affect our Privacy Policy, this document will be updated appropriately. Please check back regularly for changes.

10. Managing your information/opting out

If you would like your personal information to be removed from our records or if your personal information requires amending then we will endeavour to correct, update of remove your information as swiftly as possible. This can be done by emailing info@nulloffbeat-events.com.

While we endeavour to make the updates as promptly as possible, communications may be sent using the original details until the changes have been processed.

You may always opt-out of receiving future email and postal mail marketing and other messages and newsletters from us or request that your information be removed from our sites. If you wish to opt-out, click the unsubscribe button found at the bottom of our emails. Alternatively, email us at info@nulloffbeat-events.com.