If it has to be you, at least you can make the process as comforting as possible. Whether you've gotten to be close with someone you work with, or you brought an old friend into your company, read these steps to learn how to distinguish between your responsibilities as a friend and as an employer, sympathize with your friend, and make the process quick and painless.

Steps

Part 1

Having the Conversation

1

Make it as short as possible. Give yourself a brief time window to have the conversation in "employer mode" and then offer yourself for "friend mode" shortly thereafter. If your friend wants to talk about things after they've gotten an opportunity to cool down and think about the situation, make yourself available to meet for a drink or a bite to eat after work and talk more, but keep the actual conversation as brief as possible.

Isolate your role as employer from your role as friend. Be the boss, not the friend, when you tell your friend that his or her job is terminated. This is important both for your own state of mind and for the way your friend perceives the action.

2

Cut to the chase. Be direct about the decision to let him or her go. Beating around the bush or using humor will likely not soften the blow and can actually give a false impression that things can be turned around so that he or she might be able to stay. Creating this sort of uncertainty is unkind and ultimately can damage your friendship even more.

3

Explain that you value your friendship. Make it clear that the friendship is a separate issue and that you, or the company, are paying for job performance, which hasn't been met. The job is a purely economic issue. Soften this reality by explaining that as far as you're concerned, your work situation will not interfere with your social relationship and reassure him or her that your extra-curricular friendship will remain on the same footing as always.

4

Support your friend through the termination process. Explain severance pay, help him or her move his or her stuff, keep the security guard from bugging him or her, and do all the other small kindnesses you would want your boss to do for you in such a circumstance.

Offer to do what you can to help your friend to find work elsewhere. As part of your friend-role, consider offering an excellent reference and being available to help him or her work through cover letters and CV revamps. Look for job openings before having the conversation to have something else set up in advance.

5

Wait a while before making contact as a friend. Your friend may be hurt and upset and pestering them with phone calls to continue your regular football-watching routine might make the matter worse. Make yourself available, but let it be on your friend's terms.

Shoot your friend a text to let them know you'll be watching football and would be happy to have some company, but let it be their decision. Avoid guilting them into socializing.

Part 2

Deciding What to Say

1

Anticipate your friend's reaction. Regardless of who does the firing, your friend will probably feel hurt and embarrassed for losing the job and may say things out of anger to anyone who will listen. The fact that a friend is doing the firing, though, will obviously complicate the matter. If you don't want to lose the friendship, you need to go into the process understanding that your friend might blame you, and prepare to deal with that response.

Imagine the worst or most hurtful thing your friend might throw at you in anger. Assume this will be said and don't take it personally.

2

Plan out what you'll say. Consider writing a script and memorizing it. Stick to the script. Don't use the confrontation as the time to struggle for words. Lay out the course of action as succinctly and honestly as you possibly can. You need to lay out the case just as you would any other employee.

If a boss told you to fire your friend, it's ok to pass the buck. Present the reasons as honestly as possible for the firing and offer your sympathy to your friend. Even if you agree with your boss's rationale, it's probably not the time to voice it:

"It's not my call to make. I wish it could be some other way, but my hands are tied."

If your friend has done something unethical or harmful for the company and it's your decision to terminate their employment for the good of the company, focus on the other employees to whom you owe as much as to your friend:

"We go way back, and you're my friend, but it can't work this way. I have to think about all my other employees, too. If I don't listen to them, this business could fall apart."

If your friend is underperforming or unsuited to the role assigned, focus on the conversation as a favor and an opportunity to succeed elsewhere, rather than a failure:

"I want to see somewhere you'll be happy and your talents can be used like they deserve to be used. I'm sorry that place can't be here."

3

Try to think of it as an opportunity to comfort, rather than a burden. At least your friend doesn't have to be fired by a jerk who doesn't care about their feelings. Approach the task as an unfortunate opportunity to use your knowledge of your friend to make the termination process as smooth and as painless as possible.

Part 3

Finding Alternatives

1

Lay out a plan for improved performance. If it's possible to give your friend another chance, creating a concrete time frame for them to improve performance by coaching or training them toward a specific set of goals. Schedule weekly meetings to discuss improvement.

Make it clear that your friend's job will be terminated if the new set of goals is not met in the time discussed. If it doesn't happen, go through with the termination knowing that you gave them as much of a chance as possible.

Document your discussion and keep this report with your employee records. You may need to deal with objections by referring to the documentation of your previous conversations, so keep good records.

2

Change your friend's job title or job description. If it's in your power, you might consider reorganizing your friend's job to essentially demote your friend, or give them an opportunity to save face by quitting. You'll need to have a similar conversation, letting them know that their performance isn't up to par, but that you value their friendship and wanted to offer them this opportunity in a job with fewer responsibilities.

Organize the position such that your friend's weaknesses might be lessened by the new position, making it a win-win. Your friend either gets to leave the company for greener pastures, or stay on in a position in which there is an opportunity for success.[1]

Alternatively, consider a promotion or a transfer. While this might be considered "passing the buck," if you can get rid of your friend without firing them outright, you can avoid the ugly confrontation. If you can get your friend a new job with a similar company, you'll have solved both your problems.

3

Let someone else do it. It may be that there is too much conflict of interest involved in your firing your friend. In this case, talk to either a supervisor, subordinate, or the HR department at your company to plan for another course of action.

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Tips

Make sure that the employee's goals are achievable. If they are unachievable, rather than terminating the employee, establish realistic performance goals or hire another employee if the work load is too much for your current staff to handle within scheduled work hours.

Avoid discussing personal matters during performance-related discussions. Tell the employee that you must both set aside your personal friendship at work to serve the higher priority of making the business successful—the job you are both being paid to do.

If you feel that there is too much conflict of interest involved in you firing a friend, talk to your supervisor or human resources department for more advice.

Invent new things to do as friends. If your friendship revolved around the workplace, figure out something else you can do together.