WordPress Emails and Robots

This is an analysis of the different kinds of emails WordPress.com sends out when specific actions are triggered. This is from the recipients perspective. Note, that WordPress.com does not allow customization of these emails due to security concerns. Also mentioned is a review of the different kinds of WordPress.com robots and how to remove them.

New Post Email

This image below is an example email that is sent out when a user signs up to receive new posts. Your new post emails would look the same except for images, content, and contact information.

WordPress.com New Post Emails

Invited Viewer Without Message Email

When you invite a user to your site, particularly if it is private, WordPress.com gives you the option to add a message. This is what it looks like without a message.

Invited Viewer Email No Message

Invited Viewer With Message Email

This is the email with a message.

Invited Viewer With Message

Invited to be an Administrator Email

This is what the email looks like with a message when someone has been invited to be an admin.

Invited to be an Administrator

Invitation Acceptance Email

When you are invited to a site you will need to accept. When you accept an invite WordPress sends you a confirmation email alerting you that you have accepted. The Pixelated part is where your username goes. Only the person getting the email would see it.

Invitation Acceptance

Following Blog Email

This email is sent out when a user follows your blog.

Following Blog Email

Domain Name About to Expire Email

WordPress alerts users who have a domain name that it is about to expire. This is what the email looks like. Note that you will continue to get these emails, even if cancel the domain name or you turn off automatic renewal.

Domain Name About to Expire Email

Domain Name Expired Email

WordPress sends out an email the day after your Domain Name expires.

Domain Name Expired

Robots on your WordPress.com Site

There are two kinds of robots. A sitting down robot on your WordPress.com site mean your domain name is nearing expiration. You can dismiss this robot by clicking “Dismiss” in the top right.

Domain name nearing expiration

The other kind is a standing up robot. This means your domain name is has expired. This is the message that appears the day after your domain name has expired.

Domain name has expired

Removing Robots

To remove robots you will need to select cancel domain on the robot screen. When you select cancel you will be prompted to explain why and you will need to tick a box noting that you understand the consequences of domain name cancelation.

This is what the screen look like after you submitted your domain name cancelation. Note that you will need to check your email for a cancelation confirmation.

After submitting the reason you canceling this is the screen that appears.

WordPress.com Domain Name Cancelation Email

This is the email to cancel a WordPress.com domain name. It is the the last step. Once clicked there is no going back.

WordPress.com Domain Name Confirm Cancelation Email

Domain Name Cancelation Notification Email

This email is sent out when the domain name has been canceled.

Domain Name Cancelation Notification Email

If you try to visit your site using your canceled domain name. WordPress.com gives you a message prompting you to get Domain Mapping.

Domain Mapping Prompt

MailChimp

While not a WordPress.com part, MailChimp is frequently used with WordPress.com users to manage newsletters. This is an example of an HTML email from the recipients perspective.