Updating Versions of Files

Administrators and Supervisors with edit access to the File Center can upload new versions of files that were previously uploaded. Uploading a new version of a file will update any activity to which the file is attached, but will not affect any past activity completions.

For example: A policy is uploaded on January 1st and attached to 3 activities via the Resource component. Joe Smith reads and e-signs that policy when completing an activity on January 10th. On February 3rd a new version of that policy is uploaded in place of the original in the File Center. The links to that policy in the 3 activities will now open the newest version of that policy. However, if Joe Smith wishes to see the state of the policy as he signed it on January 10th, he can access his activity completion in My History to view the policy as it was when he originally signed it.

Here's how it works:

Go to File Center and locate the file you wish to update

Click the edit file icon

Click the Upload button

Choose the new version of the file from your desktop

Click Save Changes to update the file

A history of file versions appears in the Version section of the file details. This history shows the name of the Administrator or Supervisor who uploaded the version, date and time the version was uploaded, any notes associated with that particular version and a link to the original version.

*Please note that this functionality is currently not available for video or audio files.