Provision of Video Conferencing Equipment

The Scottish Prison Service (HMP Inverness) require Video Conferencing facilities to allow multi-disciplinary meetings and case conferences to take place when face to face meetings are not an option.

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1

Authority Name and Address

Official Name:
Scottish Prison Service

Postal Address:
PPSD, Calton House, 5 Redheughs Rigg,

Town:
Edinburgh

Postal Code:
EH12 9HW

Country:
UK

For the attention of:
Adele Rae

Telephone:
+44 1312448654

E-Mail:
Adele.Rae@sps.pnn.gov.uk

Fax:
+44 1312445705

Internet Address (URL): http://www.sps.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Video Conferencing Equipment

2.2

Description of the goods or services required

The Scottish Prison Service (SPS) is an Agency of the Scottish Government Justice Department and currently operates sites across Scotland. In addition to the prison establishments, the SPS also operates a college, a central store and an administrative headquarters building. The SPS Sites range from Inverness & Peterhead in the north to Dumfries in the south. The SPS is currently embarking on a long-term development plan for its estate and this may mean that during the life of this contract the SPS may add or remove prisons during the Contract Term. Further information and Site location is available from our website: www.sps.gov.uk.

The SPS (HMP Inverness) require Video Conferencing facilities to allow multi-disciplinary meetings and case conferences to take place when face to face meetings are not an option. This is an important part of a prisoner’s preparation for eventual release and re-integration back into the Community. Video Conferencing facilities are currently operational in a number of SPS establishments.

The intention of this request for quotation is to award a Contract for a 1 year term [with extension option of up to 1 year] for the provision of Video Conferencing system(s). There is an initial requirement of a Video Conferencing facility for HMP Inverness. This Contract would facilitate any further adhoc requirements for video conferencing of a similar specification. The SPS will not guarantee annual volumes for individual Goods and Services throughout it Sites. Similarly, there will be no guarantee of minimum order quantities or values.

Suppliers should note that the use of wireless devices or wireless connectivity is strictly prohibited within SPS Establishments. So any solutions being proposed by Suppliers must exclude these options (i.e. wireless devices or wireless connectivity).

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=229179.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=229179.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

a) Commodity Codes

Code

Description

271000

Call Systems

271700

Telecommunications – Fixed

279999

other Information Communication Technology

b) Delivery Location/Area

Code

Location

100

All Scotland

120

… Highlands and Islands

130

… Aberdeen & North-East

140

… Tayside, Central & Fife

150

… Glasgow & Strathclyde

160

… Edinburgh & Lothians

170

… Scotland South

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

01057

4.3

Time Limits

a) Time-limit for receipt of completed tenders
30-05-2012 Time 14:00

b) Time-limit for obtaining documentation

c) Estimated award date 13-06-2012

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=229179

5 Other Information

5.1

Additional Information

(SC Ref:229179)

5.2

Additional Documentation

The following additional documents relating to this notice are available from the site: