Considerations: Extended hours, weekend work and some holidays will be required.

Position Summary: Coordinates print and digital projects from internal and external contacts.

Duties and Responsibilities:
• Serves as Creative Services team contact on print and digital project inquiries from internal departments and external third party service providers.
• Maintains design calendar reflecting approval due dates, printing due dates, and final deadlines.
• Back ups information in project management software, Basecamp as directed.
• Reviews invoices for accuracy, to obtain approvals, and submits to Budget Manager for timely payment.
• Coordinates projects, includes routing edits, obtaining approvals, negotiating schedule changes, and progressing projects to the next stage in the process.
• Contacts printers and other third party service providers for job quotes and specs.
• Verifies all requests meet internal specifications and standards.
• Assists the Development Department to ensure their materials reflect the correct recognition.
• Provides minor editorial support to team, for example editing text to fit designed pages, providing quick edits, and double-checking design changes to ensure correct format.
• Monitors team hours against project and priority forecasts.
• Creates and maintains library of all job specifications.
• Write a Festival wrap report as directed.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES
• Detail oriented, able to audit work to avoid mistakes, and able to take initiative and work independently.
• Strong project coordination skills, with the ability to maintain multiple projects simultaneously.
• Excellent customer service skills.
• Working knowledge of Excel, FileMaker Pro, Gmail, Google Drive and Calendar.
• Excellent communication and interpersonal skills (written and verbal).
• Able to effectively communicate with coworkers and is a team player.
• A professional attitude and demeanor (tact, sensitivity, and diplomacy).
• Works well under-pressure especially within given deadlines.

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