How and When to Catch the Elusive Publicity Department — Part 2 of 2

Hi all! Stacey here with Lizzy Mason, Director of Publicity at Bloomsbury Children’s Books. This is the second of our two-part series on How and When to Catch The Elusive Publicity Department. Last month, Lizzy provided a typical publicist’s timeline. Today, she gives us her thoughts on everything from swag to freelance publicists. Lizzy, take it away.

Swag—Fact #1: people like free stuff. Fact #2: it doesn’t really help to give people free stuff that they won’t use and that people won’t see. So even if your book is about, say, bird watching, are you really going to get sales of your book by handing out expensive swag like binoculars with your book’s title on it? (Hint: no.) The best swag is simple. Bookmarks, pins/buttons, postcards, tote bags, and posters. If you want to make a few more expensive items for giveaways closer to on-sale, that’s cool too, but make sure it’s something people will use. I have a dozen sticky note pads, lanyards, and bracelets (even suntan lotion and a manicure kit) that will never see the light outside my cubicle walls.

Blogger Requests—Do not forward blogger requests piecemeal to your publicist. Yes, we’re known for being organized, but we’re also dealing with massive amounts of email. (Currently, I have more than 24,000 emails in my inbox. Not including the ones I’ve filed.) Keep an excel spreadsheet of requests (include name, blog name, address, email, and stats) and send them all at once about 5 months before on-sale. If someone requests an ARC after that, start a new list or refer them to your publicist (check with them first to be sure that’s okay). Also, please don’t put your publicist’s email address on your website. There should be a general email you can use for the publicity department or publisher.

Events—I don’t recommend doing events before on-sale unless you have backlist you can promote. In that case, bring your fancy swag for the new book! But if you don’t have a book to sell, it’s really just not worth it. People have short memories, even if they take your bookmark with them to “pre-order when they get home.” Save your time, money, and energy for when you have a book you can sell.

If you want to do events locally, check with your publicist for help arranging them. It’s best if we know what you’re doing. For several reasons, but mostly because if we know about an event, we can be sure the store orders books and gets them on time. Local bookstore events can be a great way to support the book, but don’t expect that the bookstore will bring a crowd for you. They’ll do their part with promotion, but you should be inviting your friends and family.

Are you traveling anywhere within the US around your publication date? Let your publicist know and they may be able to arrange an event. Especially if you’re going somewhere where you know a lot of people who may come out to see you.

Regional trade shows are another great way to meet the booksellers at bookstores in your general region. There are eight indie bookseller fall trade shows: NAIBA, NEIBA, SIBA, MPIBA, Heartland Fall Forum (for MIBA and GLIBA), SCIBA, NCIBA, and PNBA. (Google those acronyms!) Ask your publicist if you could be pitched for a signing, especially if it’s within driving distance. Your publisher may be willing to cover travel costs if it’s further away, but don’t expect that they will.

Announcements—Don’t announce anything without telling your publicist and marketing team. Sign a new deal? Going to a festival? Got a blurb? We can help with these announcements and determine the best time to make them. And, even just from a bandwidth perspective, it’s worth combining efforts.

Balance—Yes, the squeaky wheel gets grease. It’s true. But it’s all about balance. You want to walk the fine line between being a squeaky wheel and being overly persistent. So don’t email your publicist every time you have an idea. Gather your thoughts and put them into one email, then give him/her at least a few days to get back to you. Sometimes we have to research something or get an answer from another department. Silence does not mean we aren’t thinking about you. Also, anything you can do on your own, especially research, do it!

Freelance publicists—There are some amazing freelance publicists, but some are better than others, and some are better at working with your publisher than others. If you want to see what else a freelance can do to supplement your publisher’s plans, by all means, check into it. Some agents work with freelancers regularly and can suggest a few, some of your author friends might have recommendations (or warnings), and your publicist might even have some thoughts. I don’t always think it’s necessary, but it depends on what the publisher is doing. Definitely talk to your publicist, your agent, and your editor before hiring a freelancer.

Also, one last thing to know: I hate saying no. I hate it in my personal life, I hate in my professional life. I have trouble even saying no to my cat. Seriously, that’s why she’s so fat. So please respect the “No.” When I say we can’t cover your travel costs or pitch you for something, there is a reason. And I hated saying “No” just as much as you hated hearing it. Please don’t make me say it twice.

Congratulations on being published and good luck! I hope to see you at an event, conference, trade show, or festival one of these days!

LIZZY MASON is the Director of Publicity at Bloomsbury Children’s Books. She previously worked in publicity at Disney, Macmillan Children’s, and Simon & Schuster, and graduated from Manhattan College (which is in the Bronx) with a degree in Journalism and a minor in English. Lizzy dedicates whatever spare time she can to reading and writing YA fiction. She lives with her husband (and his comic collection) and their cat Moxie (who was named after a cat in Philip Pullman’s His Dark Materials) in Queens, NY. Follow her @LizzyMason21.

About Stacey

Stacey Lee is a fourth generation Chinese-American whose people came to California during the heydays of the cowboys. She believes she still has a bit of cowboy dust in her soul. A native of southern California, she graduated from UCLA then got her law degree at UC Davis King Hall. After practicing law in the Silicon Valley for several years, she finally took up the pen because she wanted the perks of being able to nap during the day, and it was easier than moving to Spain. She plays classical piano, wrangles children, and writes YA fiction.