Privacy Policy

Introduction

Protecting your privacy and the confidentiality of your information -- over the Internet, on the telephone, or through our offices – has always been fundamental to the way we do business at the Chase & District Chamber of Commerce. We operate on the basis of a Privacy Policy and related procedures that guide the handling of the personal information we collect. We have created this privacy statement in order to demonstrate our firm commitment to protecting the privacy of our members, partners and potential Web site visitors. This policy and related procedures are consistent with the Canadian Standards Association Model Code for the Protection of Personal Information (herein “CSA Model Code”) and the British Columbia Personal Information Protection Act (herein “the Act”).

Privacy Statement

This policy deals only with personal information handled by the Chase & District Chamber of Commerce. Personal information is information about an identifiable individual, excluding business contact information. The following explains how the Chase & District Chamber of Commerce handles personal information. The Chase & District Chamber of Commerce reserves the right to change this policy and it may be updated periodically. In the event of a change in the policy which will affect our use of your personal information the Chase Chamber will provide notice of the changes to all necessary individuals.

Accountability

The Chase & District Chamber of Commerce (herein “the Chase Chamber”) is accountable for all personal information under its control. The Chase Chamber’s privacy officer is the Director, Finance and Administration who is designated as responsible for the Chase Chamber’s privacy policy. The privacy officer can be reached by:

Any questions about the Chase Chamber’s handling of personal information should be directed to the privacy officer. Please see below for more information about the process for referring questions about the Chase Chamber’s handling of personal information.

Purpose of Personal Information

The purpose for which the Chase Chamber collects, uses, or discloses personal information will be identified at or before the time the information is collected. The Chase Chamber may collect personal information for the purposes of:

administering Chase Chamber membership and providing member services;

registering for Chase Chamber events, for example the Annual General Meeting;

purchasing various Chase Chamber products or services including document certification; and

processing and administering the above or other purposes as necessary.

The Chase Chamber will not collect, use, or disclose personal information for any other purpose than identified at or before the time of collection.

Member Services

The Chase Chamber may collect contact information from its members in order to:

send out newsletters and other relevant information

inform members of upcoming Chase Chamber events

send out invoices and otherwise administer Chase Chamber membership

This contact information is voluntarily provided by Chase Chamber members. Members may, at any time, be taken off of Chase Chamber mailing lists at their request.

Through external merchants, the Chase Chamber offers various services to its members through programs such as

the Chamber of Commerce Group Insurance Plan

Members who chose to participate in these programs should refer directly to the privacy policies of the sponsoring companies. The Chase Chamber does not collect, use or retain any personal information from these programs.

Consent

The Chase Chamber seeks consent for all personal information we collect, use and disclose through information provided to individuals prior to collection, or at the time of collection. For information which is considered to be more sensitive, for example credit card numbers, the Chase Chamber will ask for a signature as a sign of consent.

If information is voluntarily provided, this constitutes consent to the collection, use and disclosure of personally identifiable information only for a purpose that would be considered obvious to a reasonable person. In the majority of cases, the Chase Chamber will seek consent to collection, use and disclosure. The Chase Chamber will not use personal information for any purpose other than that for which consent has been provided. Should the Chase Chamber require use of personal information for a new purpose, consent will be sought for that new use.

The Chase Chamber does not collect, use or disclose personal information of individuals except when individuals give consent, provide the information on a voluntary basis, or as required or authorized by law. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, the Chase Chamber limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.

The Chase Chamber may disclose personal information collected by it without the knowledge or consent of the individual, in certain circumstances prescribed by the Act, for example to its lawyers; for purposes relating to an investigation or proceeding, or where required by law to disclose the information. The Chase Chamber will not use or disclose personal information without the consent of the individual except as authorized by applicable law.

We retain personal information only as long as is necessary to provide the individual with the requested product, service or information and delete or destroy this information after that time. In some cases, however, legal reporting and retention requirements necessitate that the Chase Chamber retain information for a specific amount of time. If the Chase Chamber uses an individual’s personal information to make a decision that directly affects the individual, the Chase Chamber will retain that information for at least one year after using it.

The Chase Chamber does not sell or trade any personal information with third parties. The Chase Chamber may transfer information to service providers where information processing is outsourced by the Chase Chamber in the course of its administrative procedures or member services in specific cases. Where personal information is transferred to a service provider for processing, we require the service provider to respect this Privacy Policy and we restrict them from using or disclosing personal information transferred to them for any purpose other than the provision of services to us.

Any personal information that the Chase Chamber retains is kept in such a manner as to ensure its security and confidentiality at all times.

Safeguarding Personal Information

The Chase Chamber respects the privacy of our members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via e-mail. Once we receive your transmission, we make our best efforts to ensure its security on our servers.

Accuracy of and Access to Personal Information Collected

The Chase Chamber makes every reasonable effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Chase Chamber does not routinely update personal information.

The Chase Chamber makes readily available to individuals our Privacy Policy and related procedures for managing personal information. We provide access to the Privacy Policy and related procedures to individuals on the Chase Chamber’s Web site and in written form. Any questions about the handling of personal information by the Chase Chamber can be raised with our privacy officer.

At the written request of an individual, he or she may access or request a correction of their personal information as collected by the Chase Chamber. In case of an access request, the Chase Chamber will inform them of the personal information we have about the individual under our control, what it has been and is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by the Act under which the Chase Chamber may not be able to give an individual access to the personal information about her or him held by the Chase Chamber. In this case the Chase Chamber will explain the reason for this lack of access, as provided by the relevant provision of the Act.

To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated above. In any written request, please include the following information:

Name

Contact details

Membership number or number (where applicable)

Nature of the request, for example:

access and/or correct information

inquire regarding use and/or disclosure

If an inquiry concerns a specific transaction, please indicate the date of the transaction, and provide a receipt number if applicable.

The Chase Chamber will reply to your request in no later than thirty days after receipt of the request, or if we are not able to respond within this time period, we will send you a notice of extension. If we are not able to provide you with access to all the personal information about you that is under our control, we will give you a reason for our inability to do so, unless prohibited by law.

Questions and Complaints

Any questions, comments, or complaints about the Chase Chamber’s handling of personal information should be directed to our privacy officer.

Complaints should be in writing and the Chase Chamber will provide notice of receipt of the complaint within one week of post mark date. Within a reasonable time of receipt of the complaint, the privacy officer will conduct an investigation into the complaint. The format of this investigation may vary, depending on the circumstances. Within a reasonable time of conclusion of the investigation, the privacy officer will inform the complainant of the outcome of the complaint.

Use of the Chase & District Chamber of Commerce Website

The Chase Chamber believes that online privacy is important to the success of the Internet and electronic commerce in general and is strongly committed to each visitor’s right to privacy. This statement sets forth the Chase Chamber’s Privacy Policy for its website located at www.chasechamber.com and describes the practices that the Chase Chamber follows in respect to the privacy of the users of this site. By accessing and using materials from this website or sending or posting materials to it, you (the “user”) agrees to the terms of this privacy commitment and to our practices to collect, use or disclose personal information.

This Privacy Statement may be updated periodically to reflect enhancements to the Chase Chamber website that may affect the use of personal information. Accordingly, please check back periodically.

Information on this Website

Information which includes all facts, data and other information, collectively the "Information" in the pages of this website is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.

Individual information provided to the Chase Chamber to gain access to any feature of this website will not be sold or made available to any third party, except where information processing is outsourced by the Chase Chamber in the course of its regular administrative procedures.

The Chase Chamber reserves the right to perform statistical analyses of aggregated user behavior and characteristics, in order to measure interest in and use of the various sections of its site so as to improve design and navigation and to gather information for marketing purposes. Only aggregated data from these analyses, not personally identifiable individual data, will be used for this purpose.

Accuracy of the Information on this Website

The information is believed to be accurate, complete and current when posted, but the Chase Chamber cannot guarantee that it will remain accurate or complete or that it will be current at all times.

The Chase Chamber is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of this website.

Accuracy of Information on Linked Websites

Through the links to other sites found on the Chase Chamber’s website, the user may enter domains that are beyond the boundaries of the Chase Chamber and, once there, the Chase Chamber is not responsible for the privacy practices or the content of these websites. The Chase Chamber has no control over the accuracy, completeness or relevance of the information on these sites and provides links to these sites solely for the information and convenience of visitors to our website.

Copying Information from this Website

The information on the Chase Chamber website may be used or copied provided that it is used or copied accurately, or is used in its entirety and/or that the source of the information is clearly identified. Only a Member of the Chase Chamber may use the information for commercial purposes. The Chase Chamber is not responsible for the way in which the information may be used or copied. The Chase Chamber reserves the right to change, delete or add information at any time.