Yes indeed. Please download the files listed below for use on your system.
Note that these templates may and sometimes do change from
conference to conference due to publisher and IEEE requirements. Simply because
the template worked for a previous conference, it is not necessary that it will
also work for the current conference.

Note that we have provided both US Letter and A4 templates.
While for review purposes you may prepare your document in either Letter or A4 paper size, check your
conference home page for the page size requirement for the final manuscript.

Some conferences may require that special templates be used.
Please check the website of your conference.
These templates cannot be downloaded here.

How do I use these templates to prepare my paper?

If you downloaded Word template files (*.dot), save the files to
either your User Template or Workgroup Template location. You can
find out where this is located in Word 2003 under Tools/Options/File
Locations.

If you downloaded *.doc documents instead of *.dot templates, you can save the document as File | SaveAs a *.dot template.
Your word processor should automatically place them in your User Template directory.

To use the template, use the menu option "File | New" and you will see the template names in a list.
Double click on the template you want to use.
A new document is created based on the template you selected.
The original template is not changed but is used as a pattern for your new document.

You may also save the template (e.g.) on your desktop.
Then a new document using this template may also be opened (as a doc file) by right-clicking the saved file
and choosing "New" from the context menu.

What do I need to create PDF documents using Word or WordPerfect?

In addition to your word processor, you will need
Adobe PDF Reader to view your pdf files, and one of the following:

Ghostview 4.6 or higher together with a matching version of
Ghostscript.
Free downloads and not difficult to install. This is
high quality open source software. To use this option
you will also need a Postscript printer driver.

There are several other products (free or commercial) in the market
that can produce compatible PDF files.
However, there is no support available for them through these pages.

How do I create compliant PDFs from Word 2007?

A simple way to create compliant PDF from Word 2007
or 2010 is to use the Microsoft Office Save as PDF feature.
This is available for Office 2007 as a free Add In and is built into
Office 2010.

These instructions require Adobe Acrobat
Standard or Professional version 6 or later to be correctly installed on your system.

In Word 2003, click on the tab "Adobe PDF" and select "Change Conversion Settings".
In Word 2007, click on the tab "Acrobat" and select "Preferences."
This opens a window similar to one of the two below.

Word 2003, Acrobat 6

Word 2007, Acrobat 9

Select the correct Conversion Settings, preferably the IEEE job options for your version of Acrobat.
This is the recommended way, and requires that the IEEE job options
have been installed.

If you do not have the correct IEEE job options installed and you have a recent version of Adobe Acrobat
that supports PDF/A then check the option "Create PDF/A-1a 2003 compliant file."

Alternatively (not recommended) you may configure the settings manually.
Select "Standard" for the Conversion Settings and click on "Advanced settings."
Most settings may be left as they are with one important exception.
Under "Fonts", make sure that the box "Never embed" is empty.

Still on the Adobe PDFMaker Settings tab, uncheck the options "Create bookmarks" and "Add links."
Click on OK to save the settings.

In Word 2003, click on the tab Adobe PDF and select "Convert to Adobe PDF."
In Word 2007, click on the tab "Acrobat" and next on "Create PDF."

This method needs more preparation and is more involved than the other methods but it is completely free.
You may need to resort to it when you have no access to Adobe Acrobat and the methods that have
been suggested to create compliant PDF in the form of PDF/A compliance lack the flexibility to set all necessary
configuration options.

This method consists of two steps

Converting the Word file to postscript using a postscript printer driver

Converting the postscript file to pdf using GSView and ghostscript

Convert the Word file to postscript using a postscript printer driver

First you need to install a postscript printer driver. The steps are more or less the same under Windows XP or Vista.
Go to Control Panel/Printers and right-click to open Add Printer. Choose Local Printer and Print to File.
Select a suitable postscript printer, for instance the HP Laserjet 8000 Series PS.
Do not set this as your default printer.

After completing your document, go to File, Print (Word 2003) or Office button, Print, Print (Word 2007).
Select the postscript printer that you installed, check "Print to file" and click on OK.
Save the file with a .ps extension, for instance as mypaper.ps.

Convert the postscript file to pdf using GSView and ghostscript

For this step you need to have GSView
together with an appropriate version of ghostscript installed.
Their installation is straightforward.
The screenshots below are for GSView 4.6.

After opening the postscript file in GSView, the first step is to set the media size to Letter.
To do this, in the GSview menu bar at the top click on "Media" and select Letter as shown below:

Next, click on "File | Convert". In the ensuing window, click on "Properties",
then follow the four screenshots below:

This option makes sure that the files will be viewable by readers with Acrobat Reader 5 and higher.

Type '100' (without the quotes) into the Value box. This sets MaxSubsetPct to 100.

These three settings ensure that all fonts are embedded as required.

Click on OK to close the Properties window and again on OK to start the conversion to pdf.

GSView may be used with other word processors in exactly the same way as explained for Word in the section
How do I create compliant PDFs from Word (2007 and earlier)?
After opening the document in your word processor print to file using the installed postscript printer,
and convert the postscript file to pdf with GSView.

Your test keeps saying there are SimSun/PMingLiu fonts in my paper. What should I do?

Distributions of Windows and Microsoft Office in the orient come with Asian language packages and include fonts such as SimSun.
People who do not have these fonts on their system are not able to read the resulting document and hence papers with such fonts
are not accepted by the system.

Important: Download the MS Word template to prepare your manuscript. This will eliminate most of the problems.

However, depending on how your MS Office is configured, your system may substitute certain fonts from those provided in the template
to (possibly) SimSun. There are two ways to override your system's setting.

This will open up a "Find and Replace" dialog box.
Your dialog box may already open in the expanded form.
If not, click on "More" button to view various search options.

Press on the "Format" button and select "Font ..." from the drop down list.
You may see "Format: Font: (Default) Some Font" below the search box,
where Some Font will be a font on your system - ignore it.

You will be presented with the font dialog box.
Select "SimSun" from the scroll box and press "OK" as shown below.

Click on the "Replace" tab on the top of "Find and Replace" box and follow the steps for selecting the font.
This time select the font to be "Time New Roman" and press "OK".
Your "Find and Replace" box should look like the image below:

You are now ready to substitute fonts. Keep the input boxes for find and replace empty and press "Replace All".
This will replace all SimSun font formatting with Time New Roman.
Upon completion of substitutions, you should see the result displayed as shown in the next screen capture.

Click on Format and scroll down to "Style".
Once the Style dialog box is open, select "Styles in use" as shown.

This will list all the styles in use in the current document.
Here comes the tedious part:
you must examine font setting in each style in use by your document
till you find the style that is using the font that needs to be replaced.

Press on "Format" button and select "Font ..." from the drop down list.

You will be presented with the font dialog box.
Select "Time New Roman" (for example) from the scroll box and press "OK" as shown below.

You can now proceed to conversion to PDF.

According to the pdf test my pdf file has annotations but I do not find any annotations. What to do?

Pdf considers various manuscript elements as annotations, including text annotations, form fields and hyperlinks.
When the pdf test reports annotations this often concerns hyperlinks that occur in the source Word document.
When using Adobe Acrobat to convert a Word file to compliant pdf hyperlinks are automatically removed but when the
Save as PDF Add-in of Office 2007 and later is used it is necessary to remove these links manually from the
Word document.