Connect Education Edge

Connect Education Edge provides an integration between the 'ON' products and The Education Edge. This enables a school’s registrar’s office to have consistent data across both systems without needing to duplicate data entry efforts. This integration provides a one direction data sync for schools that want to use Education Edge as their SIS and primary system of record, while also capitalizing on onCampus for the school’s LMS and community needs.

Connect Education Edge is like four integrations in one:

User Data

Automatically brings parent, student and teacher records added or updated in Education Edge over to Core.

Eliminates the need to perform multiple Academic Roster Enrollment imports during the Add/Drop period each term.

Attendance

Section attendance Teachers record using onCampus Attendance syncs to Education Edge for reporting.

Note: Attendance Manager updates and pre-excused absences made in Education Edge will NOT be sent back to onCampus.

Marking Period Grades

Cumulative Marking Period grades from onCampus Grade Books are sent over to FAWeb so that Teachers can finalize report card narratives, calculate additional marking period columns, and submit for approval.

Note: onCampus Marking Period Grades do NOT support comments.

Schools that use Connect Education Edge integration must still use Faculty Access for the Web and NetClassroom for these functions:

In order for Connect Education Edge to work, you first need to get Education Edge and onCampus “talking” to each other. This requires granting partner access and retrieving authentication credentials out of Education Edge’s Web Services. Here are instructions for both Hosted and on Premise instances of Education Edge:

Note: For schools with Education Edge installed on premise (rather than hosted) you configured partner access when you installed Web Services. Refer to Set Up Web Services.

If your school's Education Edge is on premise (rather than hosted), you must install Web Services. Web Services periodically checks your Education Edge database for updated information. It then pushes the information to onCampus.

If Education Edge is installed on the same server as your SQL database, install Web Services to the same server.

If Education Edge is installed on a separate application server, install Web Services to the application server.

If neither the SQL nor the application servers allow outbound communications, install Web Services on the local workstation where Education Edge is installed.

The User Sync adds and updates Student, Teacher, and Parent records from Education Edge to Core. It can also be used to initially provision records for new onCampus implementations. If your school already has users set up in onCampus, Connect Education Edge will automatch and link those users to their corresponding records in Education Edge.

User records are matched on First Name, Last Name and Role.

Note: The User Sync must be activated in order for the other 3 parts of the integration to function.

The profile fields that are included in the user sync are:

First Name

Last Name

Nickname

Middlename

Prefix

Suffix

Class Of Year

Addresses

Email

CC Email

Phones

User Name

Host Id

Birth Date

Current grade & Registrations

Applicable roles (all school, parent, student & teacher)

Relationships (all of them are parental access and list as parent)

Is Deceased Flag

Department (That a Teacher is associated with)

School Level

Ethnicity

Religion

Gender

Note: The User Sync in Connect Education Edge does not recognize Spousal Relationships that are set in Education Edge. Instead, users related by a spouse relationship are linked as Spouse/Partner in Relationships from the Contact Card.

Before activating the User Sync, you must complete the User Sync Mapping in order to determine where data from Education Edge should live in the Core user profile.

Before you map you’ll want to choose if you are mapping your address/phone type fields for all users OR if you want to map by Role. If your Education Edge address/phone types are set for specific Roles (Mom Cell Phone, Dad Address, etc) then you’ll want to consider mapping by Role.

Mapping:

For All Users

Address

Phone

Email

Grade

Per User Type

Student

Teacher

Parent Roles (determined by the Roles/Relationships that were enabled on the Authentication tab)

On the User Sync tab you’ll also see an option to sync Education Edge Usernames. Usernames must match between EE and Core if you plan to use the FAWeb and/or NetClassroom SSOs.

Note: Connect Education Edge does not sync Business or Education fields on the user profile. It also does not pull in Non-Teaching Staff, Alumni or any other roles. An Initial Data Conversion (IDS) and subsequent Data Refreshes are required to maintain that data in Core.

Once the User Sync has run for the first time you’ll see three sets of numbers on the Connect Education Edge Manager screen:

Matched Education Edge

This is just a running tally of all the records that have been successfully linked between Core and Education Edge. Clicking on the number will open up a list view of each user that has a matched record. There is an option to manually unlink records if the integration mistakenly matched the wrong users.

Unmatched Core

These are records that were added directly to Core, either manually or through an Initial Data Conversion (IDC) that do not have a corresponding record in Education Edge.

Unmatched Education Edge

These are records that the Connect Education Edge integration could not automatically create as a new record in Core or link to an existing record. Most likely there were more than one potential matches. Connect Education Edge Managers should work through this list to either create a new record or link to one of the potential matches available in the drop down.

Note: End of year procedures including setting up School Year, Terms and Marking Periods as well as Withdrawing/Promoting/Graduating users must happen in both systems. Connect Education Edge will not pick up those changes.

User records are no longer processed in bulk instead by one row at a time, so errors can be isolated and reported clearly in the error log. You can use the new View Log link from the User Records area in ConnectEE. In addition, Connect Education Edge Managers are now able to better manage the User Error Log with the ability to clear users off of the log or link to them.

Course Sections will not be created until their Rosters are populated with at least one Teacher and one Student. This will need to be considered with training timelines - you may need to set up dummy classes if training happens before Class Schedules are finalized in Education Edge.

The fields included in the Academic sync are:

Department Name

Note: The sync only brings over Academic departments. NonAcademic will need to be added manually or added via Data Import.

Course Name

Course Code

Course Description

Section Name

Before activating the Academic sync you must complete the Mapping in order to match up key settings between Core and Education Edge. These include:

School Level

Academic Terms

Considerations:

Only map School Levels that have Academic Courses and/or Grade Levels.

Every section pulled into EE will be considered a Class and therefore appear in the Classes dropdown for users. We highly recommend setting up Advisories and Athletics directly in onCampus manually or by using Data Import.

onCampus does NOT support displaying Student Schedules with Blocks and Times. Users must go to NetClassroom to see meeting times. The onRecord SIS does support Schedules so there is no plan to enhance onCampus to display schedules in the future.

Some schools prefer to maintain Department Titles, Course Titles and Course Descriptions in Core/onCampus for marketing/communication purposes because that data gets pulled into the front end website’s Curriculum display. If that is the case you’ll want to set the sync option for those fields to “No”.

Connect Education Edge’s attendance sync moves section absences recorded in onCampus over to Education Edge for final reporting.

Prior to enabling, please consider the following:

Since the Attendance piece of the integration goes in one direction, from onCampus to Education Edge, pre-excused absences made by managers in Education Edge do NOT get picked up in the sync. This means a Teacher will not know if a Student has been marked absent for the day.

Updates made by the Teacher via onCampus Attendance will override the attendance taken in Education Edge.

Attendance Comments are not included in the integration.

Only Section Attendance is supported. If EE is set to Daily Attendance, the integration will not work.

If your school does pre-excused absences or any of the above considerations are unacceptable, you do have an alternative option to enable an SSO to FAWeb from onCampus to allow Teachers to take attendance directly in FAWeb.

Before activating the Attendance sync, you must complete the field mapping in order to match the attendance types between Core and Education Edge.