Aggiungere un appuntamento [top]In the New menu, select Event or click in the corresponding timeslot.

A window appears with Subject and Location. Enter a subject and click on Save if you're finished. If you wish to change the schedule or add other data (description, etc.) or add participants, click on More....

Events have a default duration. You can change it in the Preferences.

Aggiungi un appuntamento che dura tutta la giornata [top]In the New menu, select Event or click in the corresponding timeslot. Enter a subject and click on More. Then, tick the (day) checkbox. The all-day event appears at the top of the page.

Bring the mouse on the event and click on More... in the info bubble that appears.

Double click on the event, with the left mouse button.

Click the right mouse button to display the Actions and select Details

Duplicate an event [top]If you need to create an event similar to an existing event, select Duplicate in the Actions of the existing event, make the necessary changes and click on Save to create the new event.

If you need to create many similar events, maybe you should use the Periodicity tab.

Ripetere un appuntamento [top]Some events occur repeatedly, such as birthdays, some meetings, sport activities, etc. Instead of creating an event each time, you can create a single event and define the periodicity pattern.

Display the event details and click on the Periodicity tab. Tick the Enable checkbox to choose the options.

This operation will create an event series. According to the circumstances, you will be able to act on a given event or on the whole series. For instance, if you have a weekly meeting, there will be weeks when the meeting will not occur at all (holidays, etc.). You will be able to create such exceptions without impacting the series. In this case, just delete the corresponding events; Before each action (edit, delete), you will be asked whether the action will impact the selected event or the whole series

However, if you end up with only exceptions, we advise to use the duplicate feature instead.

Availability [top]These options are standards. You will find them in third-party software, such as Microsoft Outlook. Note that Apple iCal only supports 2 of them: Free and Busy.

Busy: This is the default status for normal events, meaning that you are actually busy because of this event.

Free: This means you are still available, despite the event. For instance, you have created an event to remind you that an item will be delivered between 2 and 4 but you are not actually busy waiting for it and unable to do something else. "Free" is the default status for "all day" events because you are at work although it is John's birthday (or even yours).

Tentative: This status is for unconfirmed reservations in your calendar. Meetings invitations that you haven't accepted (or refused) yet appear with a tentative status; when you accept them, they switch to the busy status. Use the Tentative status when you create an event which is not sure yet.

Out of office: This status means you can't accept events because you are not at the office, for professional or personal reasons. If you want a day off because it's your birthday, create an all-day event and apply this status, instead of the default status (which is "Free", as explained before).

Appuntamenti privati [top]A private event does not appear at all to group members, even as a busy timeslot. To make an event private, display its details and tick the Private checkbox.

If you will access this calendar frequentlyUnder My calendar, you will find a folder named Direct access. Display its Actions and select Settings. Then, click on Add a person or group calendar, choose a calendar and click on Save. The chosen calendar becomes available in the Direct access folder: click on it to display its events. The next time, you'll only have to open the Direct access folder to display previously selected calendars.

To go back to your own calendar, click on My calendar.

If you need to access the calendar just onceSelect Members in the context selector (which default value is "Private") and choose a group member. The chosen calendar is displayed and will disappears when your session ends.

To go back to your own calendar, select Private in the context selector.

Note: in both cases, events are displayed as busy timeslots. You will view the details (title, description, etc.) only if you have been given the necessary access rights.

Group calendar usage [top]The group calendar will contain events of interest for all group members.

According to the access rights you have received from the group administrator, you will be able to add or delete events. You will be allowed to edit an event only if the event creator has allowed you to do so.

What is a meeting? [top]An event is turned into a meeting when you invite participants. These participants are selected among group members and contacts (only contacts with an e-mail address can be selected).

Pending meetings [top]Click on Invitation under My calendar to display the list of meeting invitations you haven't answered yet. Double click on a meeting to display its details or select your answer in the Actions menu.

Remove a participant [top]You can remove a participant, even if he has already accepted the meeting. Please note that the removed participant will not receive a notification.

In the Participants tab, display the participant Actions and select Delete.

Repeated meetings [top]You can create repeated meetings in a single operation. A repeated meeting is a meeting with the same participants occurring each week, or the first day of the month for instance. Create an event, set the periodicity and then choose the participants.

Note: participants will get a single e-mail notification for the whole series, instead of an e-mail for each meeting. Participants with a virtual office account will view all meetings in their pending meeting invitations (by clicking on Invitations in their calendar).

Participants will be able to accept or refuse each meeting.

A repeated meeting behaves just like a repeated event: you will be able to edit (change the schedule, add or remove a participant, etc.) a single meeting or the whole series. You can also remove one or more meetings from the series (because of holidays, etc.).

If the periodicity is too complex and you end up with a series made only of exceptions, it is advised to create meetings using the Duplicate feature instead.

Creare un promemoria per la posta elettronica [top]Display the event details and click on the Reminders tab. Tick the e-mail checkbox and select the time. The reminder is sent to your default e-mail address.

Creare un promemoria via SMS [top]Display the event details and click on the Reminders tab. Tick the SMS checkbox and select the time. The reminder is sent to the phone number in your Personal data.

Search in all tools [top]A search field is displayed in all tools. In the left menu, select All tools. By default, only tour private data will be searched. Select Include group data if you wish to include them. Your choice is saved.

Simple searchA search field is displayed in all tools. In the left menu, the current tool is automatically selected, but you can choose another one. Choose whether to include group data. Your choice is saved.

Advanced search: most tools have an advanced search, the search criteria being specific to each tool. Select Advanced search in the search field right pull-down menu.

What are tags for? [top]Tags allow for organising your data with labels such as Urgent, Important, etc. and/or by project, client, etc. The first step is to create your own tags.

Access to the tags [top]Select any data, display its Actions and select Tags.

Create a tag [top]In the tag window, enter the new tag name in the upper part of the window and click on Add. Then, you can choose the optional colour.

Edit a tag [top]Tag names cannot be edited. However, you can change their colours.

Delete a tag [top]In the tag window, click on the red cross next to a tag.

Tag some data [top]Select Tags in the item Actions. In the tag window, tick one or more checkboxes, depending on the tags you wish to set. Later on, you will be able to select other tags or unselect the current ones.

Filter the current view by tag [top]Select a tag in the calendar upper part, right to the date. This will display only events with this tag. To get back to the normal view, select "Tags" in the pull-down menu.

1 - Make sure you are connected to a reliable and fast network (3G or Wi-Fi).

2 - Tap the 'Settings' icon from the home screen.

3 - Select 'Mail, Contacts, Calendars'.

4 - Tap 'Add account'

5 - Tap the 'Microsoft Exchange' icon. Note : This is where you come in if you tap the Mail app from the home screen with no accounts configured.

6 - Now you will enter your ContactOffice account information:

Email: enter your ContactOffice email address

Domain: leave empty

Username: enter LOGIN (your ContactOffice login)

Password: enter your ContactOffice password

Description: enter 'ContactOffice'

Email_ContactOffice

LOGIN

ContactOffice_password

ContactOffice

7 - Tap 'Next' and the iPhone will attempt to auto-discover and configure the account. Note: This can take up to 5 minutes because the autodiscovery is not supported by our servers. So, it will fail saying it couldn't validate your account, and you will have to manually enter the server name: 'www.contactoffice.com'.

Email_ContactOffice

www.contactoffice.com

LOGIN

ContactOffice_password

ContactOffice

8 - Tap 'Next' and the iPhone will check the configuration. By default, the iPhone will synchronize all tools (Mail, Contacts, and Calendars) with ContactOffice, but you can turn one or more off if you wish.Tap 'Done' and the iPhone will finalize the configuration and return you to the 'Mail, Contacts, Calendars' menu while your iPhone communicates with the server.Note: It can take a few minutes for calendar entries and contacts to show up.

1 - Make sure you are connected to a reliable and fast network (3G or Wi-Fi).

2 - Click the 'Settings' icon.

3 - Click on 'Accounts & Sync'.

4 - Select 'Background Data' and 'Auto-Sync'. Click on 'Add account'.

5 - Click on 'Microsoft Exchange ActiveSync'.

6 - Enter your ContactOffice account information and click then on 'Next' or 'Manual setup' if 'Next is not available.

Email_ContactOffice

Password_ContactOffice

7 - Enter the following information:Warning, do not click the 'SSL' button, otherwise the connection will fail.

LOGIN

ContactOffice_password

www.contactoffice.com

8 - Your Android now tries to communicate with the server.Note: It can take a few minutes for data to show up.

9 - Select the following parameters:

10 - Name your connection and click on 'Done'. You are ready to sync.There are some other parameters that you can tweek to get more flexibility but we leave it up to you to find what best suits your needs.

ContactOffice

BlackBerry[top]AstraSync is a BlackBerry synchronization application used by tens of thousands of BlackBerry smartphone owners worldwide. Once the application is installed, AstraSync performs two-way over-the-air synchronization of email, calendar and contact data with Exchange ActiveSync compatible servers.