Councillor Herbert declared a conflict of interest and
abstained from any voting or discussions on the report on Liquor Licences, in
the reports Under Delegated Authority section of the agenda.

Announcements by the Mayor

The Mayor acknowledged the hard work done by the staff in the Services
Department during the storm event over the last weekend.

The Mayor also took the
opportunity to thank and farewell Tourism Services Manager Mr Neil Fergus for
his 15 years of service to Council.

Announcements by the Management

The Chief Executive also added his thanks to staff for the
sterling work done over the weekend. Council will be working closely with
Unison and had offered generators to help relieve some of the pressures being
experienced by Unison in outlying districts.

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Price / Taylor

That the minutes
of the Ordinary Council meeting held on 29 June 2016 be confirmed as a true
and accurate record of the meeting.

The Council
resolves, in terms of Section 82 (3) of the Local Government Act 2002, that
the principles set out in that section have been observed in such manner that
the Napier City Council consider, in its discretion, is appropriate to make
decisions on the recommendations set out in this agenda (including the Public
Excluded section).

To obtain Council approval in
relation to funding, land purchase and procurement of physical works in
association with the Watchman Road Project that is being delivered in
partnership with NZTA and Hawke’s Bay Airport Limited.

At the Meeting

Councillor Boag moved that another part be added to the
recommendation, to ensure that environmental protection of the Ahuriri
Estuary was an integral part of the project.

COUNCIL
RESOLUTION

Councillors
Jeffery / Herbert

a. That
Council approve project funding to the value of $2m (excl GST) on the basis
that NZTA subsidy is obtained for the local road portion of the project.

b. That
Council agree to NZTA purchasing all parcels of land owned by the Department
of Conservation and administered by Napier City Council, for the purposes of
delivering the project.

c. That
Council approve the sale of a minor portion of leasehold land currently
leased to the Westshore Motor Camp, for the delivering of the project in
accordance with the Public Works Act.

d. That
Council accept that physical works for the project will be procured by NZTA
through their procurement processes on a competitive tender basis.

e. That
Council’s support of this project is subject to environmental issues
raised in the resource consenting process being adequately addressed.

Council wishes to consult with
Iwi, in respect of the proposed revocation of a local purpose recreation
reserve, currently located adjacent to Orotu Drive, opposite the Kapiti Drive
roundabout, within the Parklands Residential Estate.

Maori
Consultative Committee's Recommendation

T Aranui / G Reti

That
the proposal to revoke the existing recreational reserve be supported, and
that Iwi consent to the proposal, and accept the recommendation.

CARRIED

COUNCIL RESOLUTION

Councillors Boag / Brosnan

That the proposal to revoke the
existing recreational reserve be supported, and that Iwi consent to the
proposal, and accept the recommendation..

To consider the proposal to
review and consolidate Council’s bylaws that relate to place based
activities into a single Urban Environments Bylaw.

Maori
Consultative Committee's Recommendation

L Ratima / G Reti

That
the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Brosnan

a. That
officers commence reviewing Council bylaws beginning with the Stormwater
Bylaw and a new Urban Environments Bylaw.

b. That
a draft statement of proposal and draft Urban Environments Bylaw be prepared
for approval by Council, for formal consultation via the Special Consultative
Procedure of the Local Government Act 2002.

To gain approval to commence a
review of the current regulatory framework for commercial activities in
reserves that will present recommendations for an integrated regulatory
framework that reflects the strategic direction of the City Vision.

Maori
Consultative Committee's Recommendation

L Ratima / G Reti

That
the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Brosnan

a) That Council officer’s commence a review of the
policy framework that regulates commercial activities in reserves;

b) That Council officer’s presented recommendations
to Council highlighting those changes needed to ensure an integrated
regulatory framework that is consistent with the strategic direction
established in the City Vision.

To obtain Council approval to
initiate the road stopping process in accordance with the 10th schedule of the
Local Government Act 1974 and sale of approximately 65m2 of legal
road to 12-18, 20 and 22 Battery Road, Napier.

Maori
Consultative Committee's Recommendation

L Ratima / G Reti

That
the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Pyke / Brosnan

a. That
pursuant to Section 342 of the Local Government Act 1974 to initiate the
stopping of approximately 65m2 of legal road in accordance with
the Tenth Schedule to the Local Government Act 1974.

b. That
upon completion of the Tenth Schedule stopping process, the stopped road is
sold to the owners of the adjacent properties 12-18, 20 and 22 Battery Road
at valuation plus all associated legal, survey and valuation costs.

The general subject of each matter to be
considered while the public was excluded, the reasons for passing this
resolution in relation to each matter, and the specific grounds under Section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution were as follows:

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

That the public conduct of the whole or the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information where the withholding of the information is
necessary to:

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

48(1)(a) That the public conduct of the whole or the
relevant part of the proceedings of the meeting would be likely to result in
the disclosure of information for which good reason for withholding would
exist:

New
Reports

1. Park Island Northern Hub
Development

7(2)(b)(ii) Protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information

48(1)A That the public conduct of the whole or the
relevant part of the proceedings of the meeting would be likely to result in
the disclosure of information for which good reason for withholding would
exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.

2. Citizens' Civic Awards

7(2)(a) Protect the privacy of natural persons,
including that of a deceased person

Reports
from Audit and Risk Committee held 22 July 2016

1. Provisional Capital Plan 2015/16
Progress Report

7(2)(b)(ii) Protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information

7(2)(h) Enable the local authority to carry out,
without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the
relevant part of the proceedings of the meeting would be likely to result in
the disclosure of information for which good reason for withholding would
exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.

2. Napier City Council Investment
and Debt report

7(2)(b)(ii) Protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information

3. Napier City Council Internal
Audit

7(2)(a) Protect the privacy of natural persons,
including that of a deceased person

4. Napier City Council Deloitte
Report July 2016

7(2)(a) Protect the privacy of natural persons,
including that of a deceased person

7(2)(c)(i) Protect information which is subject to
an obligation of confidence or which any person has been or could be
compelled to provide under the authority of any enactment, where the making
available of the information would be likely to prejudice the supply of
similar information or information from the same source and it is in the
public interest that such information should continue to be supplied

5. 2016/17 Insurance Renewal
Programme

7(2)(i) Enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations)

6. Napier City Council Health &
Safety Report

7(2)(a) Protect the privacy of natural persons,
including that of a deceased person

7. Napier City Council Transition
of Outlook to the Cloud

7(2)(b)(ii) Protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information

Reports
from Regulatory Committee held 27 July 2016

1. Waipatiki Beach Holiday Park

7(2)(i) Enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations)

48(1)A That the public conduct of the whole or the
relevant part of the proceedings of the meeting would be likely to result in
the disclosure of information for which good reason for withholding would
exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.

2. Grants Allocation Subcommittee
Recommendations

7(2)(b)(i) Protect information where the making
available of the information would disclose a trade secret

7(2)(b)(ii) Protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information

APPROVED
AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE

MEETING

CHAIRPERSON:_____________________________DATE
OF APPROVAL:____________________