Executive Assistant to the Executive Director - Global Strategy

ABOUT ONE
ONE is a campaign and advocacy organisation backed by over seven million people from around the world and every walk of life who are committed to the fight against extreme poverty and preventable disease, particularly in Africa. We hold world leaders to account for the promises made to the poorest, and we press them to support better policies and more effective aid. We also work with leaders in Africa to support greater democracy, accountability and transparency so these resources can be effectively deployed. ONE operates from Abuja, Berlin, Brussels, Johannesburg, London, New York, Ottawa, Paris, Rotterdam & Washington DC.

ABOUT THE OPPORTUNITY
The Executive Assistant will be responsible for providing high level administrative support to the Executive Director, Global Strategy (EDGS). They will oversee and manage the flow and exchange of information, streamline interactions and facilitate initiatives on behalf of the Executive Director. This will include extensive diary management across multiple time zones, handling complex travel logistics, responding to information requests and acting effectively as a representative of the organisation. The Executive Assistant will also support the Special Assistant with the delivery of specific projects and will provide general administrative support to the wider Europe team as required.

The Executive Assistant will have extensive demonstrable experience in a senior administrative, executive support role, with demonstrable experience of working in a fast paced and demanding environment.

IN THIS ROLE YOU WILL

Maintain an accurate and detailed calendar for the EDGS, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts

Manage the extensive contacts for the EDGS, ensuring all correspondence is tracked, and relevant contacts are included in the organisation’s CRM database and passed on to relevant staff, as well as support the EDGS to follow up new contacts after events

Ensure consistent and efficient interaction with other executive assistants across the organisation

Manage all travel arrangements and reservations for the EDGS

Track and reconcile monthly credit card statements in a timely manner and support the London Operations Manager with financial/budgetary tasks relating to the EDGS

Complete and submit expense reports in a timely manner

Support the Special Assistant with general administration as required

Perform any other duties relevant to the role

Assist the EDGS in managing the priorities of his office, highlighting important deadlines and priorities as relevant

WHAT WE NEED FROM YOU:

Ten years of experience providing support to executives or high level individuals

Good understanding of business travel, both domestic and international, and familiarity with travel resources (travel websites, travel agents, etc.)

Ability to work with high-profile individuals externally and collaborate internally

Ability to work well under pressure and tight deadlines

Ability to work well in a fast-paced environment

Ability to work long hours, as needed

Ability to consistently apply good judgement and make good and responsible decisions

Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times

APPLICATION INSTRUCTIONS
If you are ready to join the fight against extreme poverty and preventable disease, please submit a resume and cover letter to our jobs page. Candidates that do not submit cover letters may not be considered. We thank all candidates for their interest but we can only contact candidates selected for interview. Please no phone calls.

Only candidates that are eligible to work in the UK without restriction need apply.