Export an InCopy document to Adobe
PDF

You
can export InCopy documents directly to Adobe PDF. You can export
in the Galley, Story, or Layout view. If you export in Layout view,
the result is a PDF document with layout and design elements intact.
In contrast, a document exported in Galley or Story view resembles
the text-only look that you see in Galley or Story view within InCopy.
You might want to export the Galley or Story view of an InCopy story
to PDF for writers, editors, and others in a document-review cycle
who may not have InCopy on their computers. The PDF document has
the same advantages that an InCopy Galley and Story view offers,
including maximum text readability and annotation features.

Note:

Adobe PDF files exported from Adobe InDesign® documents that contain overprints or transparency
effects are best viewed in Acrobat 6.0 and later with the Overprint
Preview option selected.

Choose File > Export.

For Save As Type (Windows) or Format (Mac OS),
choose Adobe PDF. Type a file name, choose a location for the file,
and then click Save.

Select Galley & Story or Layout from the View menu.

Change settings as desired.

The settings you specify are saved with the application,
and are applied to every new InCopy document you export
to PDF until you choose new settings.

Click Export.

Note:

When exporting to PDF, InCopy preserves
links from Open Prepress Interface (OPI) comments for images in
the InDesign document. OPI links let the InDesign user include fast,
low-resolution versions (proxies) of images for positioning on a
page. For final output, either InDesign or a prepress service provider
can automatically replace the proxies with high-resolution versions.

Common Adobe PDF options

There
are several options that are common to the Galley, Story, and Layout
views when exporting a document to PDF.

Compatibility

Sets the compatibility level of the Adobe PDF file. For documents that
will be distributed widely, consider choosing Acrobat 5 (PDF 1.4)
to ensure that all users can view and print the document. If you
create files with Acrobat 8/9 (PDF 1.7) compatibility, the resulting
PDF files may not be compatible with earlier versions of Acrobat.

Subset Fonts When Percent Of Characters Used Is Less
Than

Sets the threshold for embedding complete fonts based on
how many of the fonts’ characters are used in the document. If the
percentage of characters used in the document for any given font
is exceeded, then that specific font is completely embedded. Otherwise,
the font is subsetted. Embedding complete fonts increases PDF file
size, but if you want to make sure you completely embed all fonts,
enter 0 (zero).

Include Page Information

Includes the document name, page number, and date and time
the file was exported.

View PDF After Exporting

Opens the PDF file in the latest version of Acrobat currently
installed on your computer. For accurate results, make sure that
the compatibility option matches the latest version of Acrobat installed.

Adobe PDF options for Galley and
Story views

The PDF Export dialog
box contains options specific to Galley and Story views.

Stories

Exports a single story or multiple stories.

Fonts

Includes settings for font family and style, type size, and
leading for the exported file. These settings do not change
the screen view settings in the Galley & Story Display preferences.

Include Story Information

The document title, author, and description appear in the
exported PDF file.

Include Paragraph Styles

Paragraph style information from the information column shown
in Galley and Story views appears in the exported PDF file.

Include Inline Notes

Exports all (or only visible) inline notes contained in the document.
To include the note colors assigned to individuals on the project, select
Show Notes Backgrounds In Color.

Include Tracked Changes

Exports all (or only visible) tracked changes contained in
the document. To include the editing colors assigned to individuals on
the project, select Show Tracked Changes Backgrounds In Color.

Include Accurate Line Endings

Exports line endings as they appear in the story. If unchecked,
the lines of text wrap according to the width and orientation of
the widest story window.

Include Line Numbers

Exports with line numbers displayed in the information column.
This option is available only if Include Accurate Line Endings is
selected.

Fill Page (Use Multiple Columns)

Exports the story using the number and width of columns you specify. This option is available only if Include Accurate Line Endings is selected.

Note:

Selecting a small column width and a large font size (in the Fonts section of this section) can cause text to overlap in the exported output.

Adobe PDF options for Layout view

The following options are available
only when exporting from Layout view:

All

Exports all pages in the current document or book. This is
the default setting.

Range

Specifies the range of pages to export in the current document.
You can type a range by using a hyphen, and separate multiple pages
or ranges by using commas. This option is unavailable when you’re
exporting books.

Spreads

Exports pages together as if they were bound, or printed on the same sheet.

Note:

Do not select Spreads for commercial printing; if you do, the service provider cannot impose the pages.

Include Notes As Annotation

Exports all notes as PDF annotations.

Interactive Elements

Choose Include Appearance to include items such as buttons
and movie posters in the PDF.

Optimize For Fast Web View

Reduces PDF file size, and optimizes the PDF file for faster
viewing in a web browser by restructuring the file for page-at-a-time downloading
(byte serving).

Embed Page Thumbnails

Creates thumbnail images within the exported PDF file.

Create secure PDF documents

You can restrict access to an Adobe PDF file
when you export it. When files use security restrictions, any tools
and menu items related to those features are dimmed.

You can
secure a PDF file so that a user password is required to open it
and a master password is required to change security settings. If
you set any security restrictions in your file, you should also
specify a master password; otherwise, anyone who opens the file
could remove the restrictions. If a file is opened with a master
password, the security restrictions are temporarily disabled. If
the file has both passwords, you can open it with either one.

Note:

The
Compatibility setting determines the encryption level. The Acrobat
4 (PDF 1.3) option uses a low encryption level (40-bit RC4), while
the other options use a high encryption level (128-bit RC4 or AES).

Choose File > Export.

For Save As Type (Windows) or
Format (Mac OS), choose Adobe PDF. Specify a name and location
for the file, and click Save.

Click Security Settings.

In the Passwords section, specify the password protection
you want:

Select Password Required To Open Document
and, in the Document Open Password text box, enter the password
users must enter before they can open the PDF file.

Select Password Required To Change Permissions And
Passwords and, in the Permissions Password text box, enter the password
users must enter before they can set or change any security options
in the PDF file.

Note:

You cannot use the same password in both text boxes.

In the Permissions section, define the level of user
actions allowed:

No Printing

Prevents users from printing the Adobe PDF file.

No Changing The Document

Prevents users from filling in forms or making any other
changes to the Adobe PDF file.

No Content Copying Or Extraction, Disable Accessibility

Prevents users from selecting text and graphics.

No Adding Or Changing Comments And Form Fields

Prevents users from adding or changing notes and form fields
if they open the PDF file in Adobe Acrobat or another PDF editor.

Click Save, and then click Export.

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