Use this form to enter lines in the Fixed asset budget journal and to transfer the lines to fixed asset budgets or general ledger budgets.

You can create several lines by making proposals or you can enter lines one at a time, and you can modify lines before you transfer them. You can also create and transfer fixed asset budget lines in the value model that is attached to the fixed asset and in the Fixed assets budget register entries form.

Note

The lines are budgeted for the posting layer that is shown on the General tab of the journal. If the lines that you are preparing relate to a fixed asset value model with a different posting layer, you must use a journal that is defined for that posting layer.

The fixed asset budget journal type is not subject to budget control when it is entered in the fixed asset budget. After the fixed asset budget is transferred to ledger budget register entries, budget control can be applied to the budget register entries. For example, a budgeted depreciation expense for a fixed asset can be transferred to ledger budget register entries. When budget control is applied to the budget register entries, the available budget is increased to include the depreciation expense budget.

The accounts that have been set up for fixed asset transactions in the Fixed asset posting profiles form are used in the posting of fixed asset budget register entries to the ledger budget. The transaction type, fixed asset account, and value model on the budget journal line are used to find the ledger and offset accounts in the posting profiles, and these accounts are updated in the ledger budget. For more information, see Transfer to fixed asset and ledger budget (form).

Validate

Select Validate or Validate voucher only to validate that the journal lines that are selected are ready for posting.

Financial dimensions

Open a menu with options to open a form where you can select financial dimensions for the main account, offset account, or, if it is necessary, a payment fee account. The menu options that are available depend on the form that you are currently working with.

Functions

Click Delete journal lines to delete all the lines in the journal.

Proposals

Create various kinds of journal lines as proposals for the following fixed asset transactions:

Depreciation proposal – Open a form in which you can create journal lines for the periodic depreciation of eligible fixed assets.

Consumption depreciation – Open a form in which you can enter depreciation lines for fixed asset value models.

Revenue recognition of reserves – Open a form in which you can create proposed journal lines for recognizing revenue and dissolving reserves that were created when fixed assets were sold for a profit.

Extraordinary depreciation proposal – Open a form in which you can create extraordinary depreciation proposal lines for fixed asset value models or depreciation books that have an extraordinary depreciation profile.

You can modify the lines that are created from proposals, and the transaction text that is generated.

Inquiries

After you transfer the line, click Voucher to view the resulting fixed asset budget or ledger budget register entries.

View or enter the posting date. When the date on a line has been changed, that date is displayed when a new line is created.

If you cannot post because of a problem with a date, you can verify that an open period exists in the Fiscal calendars form for the fiscal calendar that is used with the transaction. For more information, see About fiscal calendars, fiscal years, and periods.

Note

If the Accept duplicates option is not selected in the Check for voucher used field in the General ledger parameters form, and a voucher contains more than one line, that date is the posting date for all of the lines of the voucher when you change the date on one line.

If the New voucher field in the Journal names form is set to Manual or One voucher number only, and the Check for voucher used field in the General ledger parameters form is set to Accept duplicates, you can use the same voucher number on different transaction dates.

Account

Enter or view the account number for the current account type.

You can also enter the search name for the account.

Value model

Select or view a value model for the fixed asset. Only value models that might apply to the asset and that are set up for the posting layer of the journal are included in the list. For example, value models with a Sold or Scrapped status are not available for additional transactions, and if the journal is set up for taxes, only value models that are set up for taxes are available.

Description

Enter text about the transaction. When you specify an offset account, the same text is used if no other offset transaction text is specified. You can also enter the code for journal text created in the Journal texts form.

Debit

Enter the debit amount in the accounting currency.

Credit

Enter the credit amount in the accounting currency.

Offset account type

Select the offset account type.

Offset account

Enter or view the account number for the current offset account type.

Note

You can set up a default offset account in the Main accounts - chart of accounts: %1 form to be displayed in this field. You can also set up a default offset account in the Offset account field in the Vendors form.

Voucher

The voucher number for the transaction. You can set up voucher series in the Number sequences form.

Currency

When posting in a currency other than the default currency, you must specify the currency that you are using.

The information in the currency field is determined by the information that you enter in the Ledger form or in the Customers or Vendors forms, depending on the account type.

If there is no currency information in those forms, information entered in the Journal names form is displayed.

Note

You can set up validation rules for the use of currencies in the Validate currency code field in the Main accounts - chart of accounts: %1 form.

To manage currencies, use the Currencies form, where you can correct, add, and modify the various currencies and exchange rates.

Note

There must be an exchange rate that is dated before the earliest transaction. The first rate can have a blank date. Amounts can be posted in mixed currencies in the same account.

Account name

The name of the account for the selected line.

Offset account name

The name of the offset account for the selected line.

Release date

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note

You can clear this field to remove the hold.

Company accounts

Select the set of company accounts to which the journal entry will be posted. The transaction between accounts is posted in the Intercompany accounting form for both sets of company accounts.

Offset company accounts

Select the set of company accounts for the offset transaction.

Offset-transaction text

If text other than what is entered in the Description field should be used, enter it here.

Exchange rate

The currency exchange rate that applies to the transaction. The currency rate that is expressed here is the rate that is set up in the Currency exchange rates form, but you can change this rate.

The exchange rate is expressed as the number of units of the foreign (non-accounting) currency that is indicated in the Quotation unit field in the Currency exchange rates form.

Secondary exchange rate

The currency exchange rate to use for the secondary currency.

Consumption units

The quantity of fixed asset consumption units set up for consumption depreciation.

Posting profile

The posting profile for the transaction. A posting profile must be selected for every transaction.