Classified Research and Classified Materials

1. Research and/or consultancy, UK and Overseas, that is subject to a security classification above Official Sensitive is not permitted to be undertaken by College staff on any College campus.

2. No materials, documents, nor information in any form, which are subject to a security classification above Official Sensitive, or equivalent classifications from overseas Governments, shall be generated or stored on any College campus.

3. The use of College IT systems, equipment and any other resources are not permitted for use in the processing, analysing or otherwise using any information or materials subject to a security classification above Official Sensitive, or equivalent classifications from overseas Governments.

This policy statement does not restrict College staff accessing information or materials above Official Sensitive whilst off-site, nor from undertaking activity such as consultancy arrangements (including through ICON), nor their membership of specific external committees, nor accessing classified information or materials, that are above a security classification of Official Sensitive. The caveats being that such activity, information and materials must not take place, nor be kept, on College premises, and that prior agreement has been given under the Declaration of Interests policy.

What is required is that staff seek clearance from their Head of Department by disclosing that they are proposing to undertake sensitive work for a particular Government, and the amount of time for which they are seeking clearance. If they feel unable to disclose even this information to their Head of Department, they should speak to the senior designated College contact who holds a high level of security clearance, currently Professor Nick Jennings the Vice Provost Research.

In exceptional circumstances, for example relating to an emergency, the Provost can agree exceptions to this policy.