Personal Data Protection Policy

1. Notification

1.1 In the course of your dealings with Eber, Eber may require to collect, use and/or disclose personal data about you. This may arise when you register, participate or attend as a member, participate to events, activities by Eber.

1.2 Personal data means data, whether true or not, about an individual who can be identified from that data; or from that data and other information to which an organisation has or is likely to have access. Personal data may include personal information such as (but are not limited to) name, NRIC or passport number, age, credit card number, residential address, mobile number, personal email address, photograph(s) or image(s) of an individual.

a. will be limited to that which is necessary to fulfil the purposes identified;

b. will be used, handled and processed by Eber reasonably, fairly and lawfully; and

c. will be retained for such period to fulfil the purposes identified or as is necessary for legal or business purposes.

3. Purpose

3.1 Your personal data may be collected, used or disclosed by Eber for the following purposes in connection with the processing of your queries in respect of events, programme briefings, programmes, membership and/or services provided by Eber:

a. to process and/or attend to your query relating to member services, professional development, corporate training services, programmes offered by Eber and/or other related or ancillary services provided by Eber; to respond to your query and provide you with the relevant information relating to member services offered by Eber and/or other related or ancillary services provided by Eber;

b. to provide you with relevant information relating to the subject matter and/or areas of interests indicated in your query;

c. to send you marketing surveys, feedback and evaluation forms in connection with your user experience.

3.2 During the course of your participation or attendance at events, functions or programme organised or held by Eber, photograph(s) or video image(s) of you may be taken or recorded for news and publicity purposes relating to the legitimate interests of Eber. By participating in or attending the same, you agree for Eber to collect, use, reproduce, publish, adapt, apply or otherwise deal with the same in any medium and format (whether in their present, adapted or modified form) for the said purposes.

3.3 Eber may receive and record information on our servers from your browser (including but not limited to your IP address, cookie information) when you browse or search on Eber websites. Although browser sessions may be tracked, individual users will remain anonymous.

5.3 Upon the receipt of your request to access / update / correct your personal data, Eber will inform you of the receipt of request within 10 working days from the date of receipt of your request. At the same time, Eber will seek to verify your identity, the image on which you are identifiable and inform you of the administrative follow-up (if any). Eber will make the appropriate correction as soon as reasonably practicable, unless it is satisfied on reasonable grounds that the correction should not be made. For the request to access of image(s), Eber will contact you to facilitate the explicit indication of the specific image(s) within 10 working days from the date of receipt of your request.

5.4 Upon your written confirmation (may be via email) of the image(s) of which access is requested, Eber will process the request and provide you access to the image(s) within 30 working days from the date of receipt of your written confirmation. A reasonable fee may be impose for the provision of a copy of the image(s).

6. Withdrawal of Consent to the Collection, Use and / or Disclosure of Personal Data

6.1 Individuals who wish to withdraw the consent given to Eber for the collection, use and / or disclosure of personal data will have to follow the procedures listed.

7.1.1 You have to notify Eber of your intention to withdraw your consent.

7.1.2 Your notification of withdrawal of consent must be sent to Eber via:

a. Email

i. To facilitate processing, the subject header of the email should be entitled ‘Notice of Withdrawal of Consent – PDP’.

6.2 Upon the receipt of your notice of withdrawal of consent, Eber will inform you of the consequences of your withdrawal of consent within 10 working days from the date of receipt of your notice. At the same time, Eber will seek your confirmation of your withdrawal of consent and inform you of the administrative follow-up (if any). For the withdrawal of consent on image(s), Eber will contact you to facilitate the explicit indication of the specific image(s) within 10 working days from the date of receipt of your notice.

6.3 Upon your written confirmation (may be via email) of withdrawal of consent, Eber will cease (and inform its data intermediaries, if applicable, to cease) to collect, use or disclose your personal data within 30 working days from the date of receipt of your written confirmation. In the case of image(s), Eber will cease (and inform its data intermediaries, if applicable, to cease) to use or disclose the specific image(s) based on the following:

a. Hardcopy Version – after the current hardcopy prints have been exhausted.

b. Electronic – 30 working days from the date of the individual's confirmation.

7. Updates and Variation

7.1 Eber reserves the right to update and vary this Policy from time to time as may be necessary. The updated or varied version will be posted on this webpage. Please check this page regularly for any updates or variations.