Do You Know How Each Person on Your Team Likes to Work?

Executive Summary

When you become a manager for the first time, you must spend time connecting and creating a common language with your team. When your employees know how you like to work and how you plan to manage them, they’re able to produce results faster. When you know how each member of your team likes to work and communicate, you’re able to save time when setting direction and following up. Work-style tables are clear and easy way to help you do this. In this exercise, you lay out key information about how you communicate, your expectations, and any quirks your team should be aware of. Then, you outline how someone can respond, so they not only know how you work, but how they can work with you. Then, you discuss this table with your team. As a manager, this exercise will help you identify your team members’ strengths and how to best motivate them.

Marion Barraud for HBR

When we travel to a country that has a different culture than ours, many of us spend time learning ways to communicate and connect with the people there. We might look up the meanings of common terms and access maps of key attractions.

Similarly, when you first become a manager, it’s helpful to spend time up front connecting and creating a common language with your team. When your team knows how you like to work and how you plan to manage them, they’re able to produce results faster. When you know how each of your direct reports likes to work and communicate, you’re able to save time when setting direction and following up.

Consider this example. Sveta, a technical leader, liked to solve complex, technical problems. When she was promoted to manager of a new team, she immediately dug into the new product she was assigned, as well as her team members’ work.

Sveta had a keen attention to detail and placed a high value on being efficient. Therefore, she didn’t waste much time or words when talking with her team. She was direct and blunt. Unfortunately, her intentions didn’t match the impact she had on her employees. When Sveta called out problems but didn’t spend time recognizing what people had done well, they thought they were failing. In reality, Sveta was pleased with the overall quality of work but wanted to make sure the remaining issues were corrected fast. As a result, people spent excessive time perfecting things before bringing them to Sveta, and one person started looking at job boards for interesting postings.

After her first month as a manager, Sveta realized she was struggling. She had too many things on her plate because she didn’t know her team well enough to delegate work to them. Sveta’s manager also had some tough feedback for her: three of her direct reports had complained that Sveta was overwhelming them with detailed questions and working directly on their code. Her team was unclear about expectations, saying they had to guess what she wanted or how she felt about their work because most of their conversations were about the specifics of the code rather than how they worked. They felt disconnected and micromanaged.

Sveta needed to connect with and empower her team more. She realized that, just like technical problems, working with people also required some decoding.

At her next team meeting, Sveta shared a table with behaviors specific to her management style, what her actions meant, and how her team could best work with her.

After sharing her own table, Sveta asked her direct reports to create their own work-style tables. Each employee then shared their tables during the next team meeting, and they asked questions about others’ tables. This exercise created greater clarity all around, giving Sveta a better understanding of the styles and strengths of her direct reports, and gave her team insight into how to manage up.

The end result was promising. Sveta was able to delegate items more effectively, and other members of the team found they got things done faster with fewer misunderstandings with each other and with their manager.

As a new manager, you can recreate this exercise with your own team. Consider these questions when creating your own table and encouraging your direct reports to do the same:

What are some misperceptions people have had about you in the past? Perhaps they haven’t said it to you directly, but a friend or your partner has jokingly commented about it.

What do you care most about in terms of how work is done? For instance, think about how you like materials to be prepared for a broad audience.

What are some ways that you tend to communicate? Some people tend to be direct, like Sveta, but others take a more indirect approach. Consider where you fall on the spectrum.

What are your hot button issues? Maybe you want to know ahead of time if someone is about to miss a deadline, or you don’t like people interrupting you in a meeting.

What are some quirks about you? For example, Sveta isn’t a morning person so asked people to defer critical meetings till after 10 am.

Keep in mind that while this exercise is helpful to inform your team of your preferences — and for you to learn theirs — you may need to make some adaptations to your work style. If your team indicates that they find positive feedback motivating, but that’s something you tend to give sparingly, you’ll likely want to take more time to praise and commend your employees, even if it feels strange at first. But discussing preferences and work styles does give you and your employees a starting point to understand one another and work more productively together.

Being a first-time manager can feel a lot like navigating your way in a foreign land. Taking the time up front to learn your team’s language and share your own will create a strong working relationship, reduce misunderstandings, and increase the speed at which you get work done.

Sabina Nawaz is a global CEO coach, leadership keynote speaker, and writer working in over 26 countries. She advises C-level executives in Fortune 500 corporations, government agencies, non-profits, and academic organizations. Sabina has spoken at hundreds of seminars, events, and conferences including TEDx and has written for FastCompany.com, Inc.com, and Forbes.com, in addition to HBR.org. Follow her on Twitter.