Scholarship regulations

Recipients of all undergraduate scholarships, awards, medals and prizes adjudicated by the University of Victoria are approved by the Senate Committee on Awards.

The following regulations apply to both entrance and in-course scholarships, awards, medals and prizes.

Students with disabilities, including those who are on a reduced course load, are eligible to be considered for scholarships, awards, medals and prizes. Students must identify themselves to the Student Awards and Financial Aid office and must have documentation of the disability.

Except where the terms and conditions of an undergraduate in-course scholarship, award, medal or prize specifically state otherwise, award winners must normally enroll at UVic in the next Winter Session as a full-time student in 12.0 or more units of which 10.5 units are graded using the standard nine pointscale.

Students who enroll as a full-time student and subsequently withdraw from courses, so that they fall below 12 units in the Winter Session (September to April) or fall below 6.0 units if they entered their program in the January to April term of study, will have their scholarship, award or prize withdrawn.

The University reserves the right to limit the amount of money awarded to any student, and, if necessary, to reassign scholarships and awards to other students.

Except where the terms of reference for the scholarship or award state otherwise, the proceeds of the scholarships or awards issued by or through the University will be applied towards the student’s assessed fees for the next Winter Session. If the scholarship or award exceeds this amount, the balance will be paid to the student if they maintain full-time registration (12 units) in the Winter Session of 6.0 units if they entered their program in the January to April term of study.

A scholarship or award may be withheld or cancelled if there is a lack of suitable candidates, if a donor withdraws the scholarship or award, or if the student receiving the scholarship or award withdraws from UVic or fails to meet the terms and conditions of the award.

Other awards, such as medals or book prizes, if not presented directly by the donors or their agents, will be forwarded to the winners upon receipt.

Eligibility criteria

Entrance scholarships are offered to students entering UVic directly from secondary schools and Canadian colleges and universities. Detailed information about entrance scholarships and awards including application procedures are available on the Student Awards and Financial Aid website.

Except where the terms and conditions of an undergraduate scholarship or award specifically state otherwise, recipients must normally register and maintain enrolment as a full-time student in a minimum of 12 units in their first Winter Session to receive the scholarship or award.

Students entering undergraduate programs in the January to April term of study must normally register and maintain enrolment in 6.0 or more units to receive the scholarship or award.

Deferral of a scholarship or award for up to one year may be granted upon written request to Undergraduate Admissions.

Undergraduate students who have completed at least 12 units in two terms of study in the previous academic year are eligible to be considered for scholarships, awards, medals and prizes in the subsequent Winter Session. The majority of these scholarships, awards, medals and prizes do not require an application; they are assigned on the basis of merit or by department nomination. Others require an application. Detailed information about in-course scholarships, awards, medals and prizes including application procedures, are available on the Student Awards and Financial Aid website.

To be eligible for any undergraduate in-course scholarship, award, medal or prize offered by UVic, an undergraduate student must normally be a full-time student registered in a minimum of 12 units of study, of which 10.5 units are graded using the standard nine point scale, in two terms in the 12 month period (May to April) immediately preceding the adjudication of the scholarships and awards.

Except where the terms and conditions of an undergraduate in-course scholarship, award, medal or prize specifically state otherwise, award winners must normally return to UVic in the next Winter Session and register and maintain enrolment as a full-time student in a minimum of 12 units in order to receive the in-course scholarship, award, medal or prize.

Medals or book prizes, if not presented directly by the donors or their agents, will be forwarded to the winners.

U SPORTS regulations stipulate that students must have a minimum GPA of 80% to receive an Athletic Award in their entering year.

If you are a returning student, eligibility requirements stipulate that returning students must have passed a minimum of 9.0 units the preceding academic year with a minimum sessional GPA of 3.0 and that no combination of athletic awards and/or bursaries may exceed the student’s full tuition and mandatory fees for that academic year