Western Carolina University is facing, at best, an austere financial year.

Chancellor David Belcher, in his first address to faculty and staff, was blunt about the financial difficulties facing the university. He warned his new employees that all spending would be scrutinized, and said they must fully and satisfactorily justify any new programs and course offerings, particularly electives.

The state, when all was said and done, cut WCU’s overall budget by 13.4 percent. While university leaders were prepared for an economic wallop, they were caught off guard by the sudden yanking of another $2 million they’d planned on. This happened when the state didn’t let universities use money left over from the previous budget year. The plan had been to use this carry-forward funding, as had been a usual financial practice at WCU, to help cover ongoing expenses, Belcher said.

Combine the $2 million with the other state cuts, and WCU found itself with a total $4.85 million overall deficit.

“We cannot run a university this way,” the new chancellor said, explaining that the university’s top officials balanced the budget by whittling away at expenses. This included money set aside to maintain WCU’s information-technology infrastructure.

Many in the crowd chuckled — and it really was a crowd, so many faculty and staff showed up for what is generally a beginning-of-the-year formality a balcony was opened in the fine and performing arts center’s auditorium to handle overflow. Belcher added in a serious tone: “No, I’m really not kidding.”

“The budget situation remains uncertain,” he said. “But I assure you that we will make it through these tough financial times.”

Belcher emphasized the need to raise enrollment numbers — which leads to increased state money and tuition money — but doing so while not lowering the caliber of students the university accepts. Additionally, with the state now heavily emphasizing retention and graduation rates, a shift in emphasis must take place, he said.

But Belcher told faculty he wanted to shed his “reactionay mantle” that defined his first two months on the job. He planned now to throw himself headlong into crafting a new strategic plan for the university. The chancellor urged faculty and staff to join him in taking ownership of WCU.

“The strategic planning process is an opportunity to identify what we will pursue and what we will not pursue,” Belcher said. “In light of the current conditions, we cannot be all things to all people. Everything cannot and will not be a priority.”

The strategic planning process will be led by a steering committee called the 2020 Commission, and will include participation from various stakeholders on campus, such as faculty, staff and students. And, he said, from the external community – alumni, donors, and business and community leaders.

The target is to have a plan ready for presentation to the Board of Trustees at its June meeting 10 months from now.

“Achievement of such a plan will require rejection of myopia and commitment to the good of the whole,” Belcher said. “We will be guided by our commitment to student success – the success of every student. And we will retain that value that has defined us for years, an external focus and external engagement.”

Belcher announced the formation of the Chancellor’s Leadership Council, a group composed of about 40 campus leaders from the faculty, staff, student body and administration.

He also unveiled a more inclusive budgeting process designed to provide additional input into decision-making and enhance transparency. That process will include an annual budget hearing that will involve the newly formed leadership council. Belcher also asked Faculty Senate and Staff Senate to consider the creation of a joint budget and planning committee to ensure that faculty and staff concerns are integrally involved in the budget process.