iPad Distribution Days Processses

For students who are new to the LTP at your school, it is required that devices be distributed at an event with parents in attendance. Following your initial distribution year, you may choose to do these steps with returning students as part of your normal school day and only hold a distribution event for new families.

Parents should expect to spend 40-60 minutes at your school distribution event to complete these steps.

Important: You can find many resources, including updated instructions

Check for completion of paperwork and Apple ID

What should I ensure is completed on the signed agreement?

Make sure the following are completed:

Agreement to terms is checked

Parent signature and date

Student signature and date

Option to either receive an iPad OR BYOD is checked

If collecting this form at the iPad checkout station (recommended), have parents note asset tag number of iPad assigned and initial that they received their iPad. (All of these documents are linked on your school’s LTP site and are also available from the district here.

BYOD

What else do I need to do for BYOD students?

Void iPad insurance fee in IC so that it is not available for purchase.

Contact the Help Desk for assistance in marking the BYOD box on the Network Login tab in IC.

Make parents and students aware that joining the MDM with a personal device will also place the device under the same restrictions as a district owned device (such as no explicit content and no apps that are 17+ rated for HS). If a student chooses not to join their personal device to the MDM, they will be responsible for the cost of any required apps and must still abide by SVVSD Responsible Use policy.

Outstanding iPad repair or loss fees

How do I determine outstanding iPad fees for students?

All iPad repair and loss fees are assessed in Infinite Campus and payable through RevTrack. You can use IC to determine if a student has any outstanding fees (be sure to change the filter to ‘All years’ in order to view fees from the prior year). DTS will also add a note to the student’s Destiny record to flag students with missing iPads.

If a student has an outstanding iPad repair or loss fee, a new iPad should not be issued until the fee is paid. These fees carry across school years and will transfer between schools. If a student has an outstanding iPad accessory fee (Such as a missing charger, you may check out an iPad to the student, but the missing accessory should be paid for before replacing from your school store.)

An annual report of fees will be made available to your school librarian, administrators, and deployment organizers. If there are others who need access to this report, please let us know.

What do I do if a student has outstanding iPad repair or loss fees and cannot afford to pay?

If a family cannot afford the cost of the repair fee, the school may assign service in lieu of payment with the goal being to reinforce student responsibility for care of the device. Your school can determine the type and amount of service appropriate. A good guideline would be an hour of service for every $10 of fees, with a maximum of 15 hours of service per repair incident and 30 hours for a missing iPad. A student iPad will be reissued and the repair fee will be considered fulfilled once the school has informed DTS that the service has been completed to satisfaction.

Use Destiny to check out device to student

How do I use Destiny to check out an iPad to a student?

Prior to your deployment date, DTS will deliver enough iPads, chargers and lightning cables to meet your current school enrollment. A school administrator will need to sign for their receipt and a secure location will need to be identified for storing the iPads until your deployment nights.In your Destiny assets, you’ll see iPad and a number of copies that equals to the number of iPads assigned to your school for student use:

Opening a record for a specific copy will allow you to see the asset tag number (Call number) and the serial number for that iPad:

Check out these assets as you would any book to a student. An asset tag is located beneath the camera flap on the rear of the iPad. You may also use the SVVSD asset app to see a barcode that can be scanned using any barcode reader. The circulation time is set to cover the school year.

Note that a student may only have one iPad checked out to them at a time.

IMPORTANT: If a student has an outstanding loss fee, you will see a note attached to the student record in Destiny. Students with outstanding iPad repair or loss fees are not eligible to check out an iPad. Please contact DTS if you have questions

Help students prepare and setup device and accounts

How do I organize student device setup?

On your iPad deployment, you’ll want to set up stations to help walk students and parents through the following steps.

The document linked here will help you organize and assign volunteers to man each of the required stations.

Here’s an example of a “passport” in Pages, Word and as a PDF you can create to walk parents & students through stations including: