This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across

This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across

Latest revision as of 05:54, 13 June 2019

This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across

FOSS4G 2013 Conference Report

Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£)
General Information

Attendance

Number of Attendees at General Sessions:

Thurs 19th - 799

Fri 20th - 797

Sat 21st - 736

Workshops:

Booked for 8 hrs - 88

Booked for 16 hrs - 99

Social Events:

Pre event Ice Breaker on 18th - 163

Gala Night on 19th - 722

Closing Party on 21st - 133

Conference Fees for 1 Individual

Conference Pass (full conference 3 days inc social event
Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350
Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435

Notes
¥ The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates
¥ About 60% of delegates took advantage of early bird rates
¥ We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us.
¥ Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days
¥ Most delegates booked the full conference package which included the Gala Night

Financial Report

REVENUE

Registration (includes charges for on site accommodation) = £346,015
Workshops (income not separated and included in above but estimated at £15,000)
Sponsorship = £138,694
Social Event (included in conference fee, very few bookings by day delegates)

Notes
¥ We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax)
¥ the cost per delegate for the Ice Breaker dinner and drinks was £28
¥ The cost per delegate for the gala night dinner and drinks was £35

FOSSGIS 2011 Conference Report

Conference Name: FOSSGIS 2011
Date: 5. to 7. April 2011
Location: Heidelberg (Germany)
Organizing Committee Contact (including email):info@fossgis.de
FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg

All prices in Euro €

General Information

Attendance

Type
Number of Attendees
General Sessions
> 400
Workshops
> 200
Exhibition Only

It would very helpful to have some spreadsheet / database / Software, which helps us with the handling of participants, workshops, billings, reports etc.
We actual working with some spreadsheets and a Wiki. A consistent system where we can handle all administrative stuff for the conference would be great.
Do you have any suggestions or experience with system X or system Z?

I attached a spreadsheet (available at http://www.osgeo.org/conference/archives/fossgis) which reflects the changes on our bank account, I have not real “report” by click, due to the problem described above.
The spreadsheet is meant to raise the transparency of our work rather than to report.

Lot of work, mainly administration, was handled by members of different companies (MapMedia, Delphi IMM, terrestris, WhereGroup, Intevation) and organisations (GRASS-Anwender-Vereinigung GAV). This work had been substituted through naming on the sponsorship page.

• OSGeo Board meeting should be included into the RFP of the local committee.
• Demo Fest not parallel to other event (conference or workshops).
• Workshop price should be higher to offer better services and to give small compensation (free passes, gifts, money) to the workshop leaders.
• 2 categories for sponsorship was a good idea and was well understood by the companies.
• Early Social Event fees were too low. CHF 100 seems to be a good price for a social event as we offered, of course it depends on the type of social event that is organized.
• Local committee should pay an organization fee to the OSGeo Foundation.

Early
Late
Conference Pass
60 USD (International)
180 USD
Workshops
Included in registration fee
Included in registration fee
Exhibits Only
Included in registration fee
Included in registration fee
Social Event
Food included in registration fee, alcoholic beverages paid separately
Food included in registration fee, alcoholic beverages paid separately

please include a more detailed financial report if possible (NOT AVAILABLE)

Suggestions

Use this space for your suggestions for future OSGeo conferences.

• Travel support for some participants must be considered
• Reduced registration fee for students and some participants
• Best Paper Award, Best Poster Award
• Best Student paper, Best Student Poster Award
• Attendees must be requested to fill in OSGeo membership forms and automatically become members of OSGeo