Job Description

Job Summary

Assist in the coordination of the end to end procurement process and ensure the organization's processes and policies are strictly adhered to guarantee value for money from products and services procured for Etisalat Nigeria.

Principal Functions

Coordinate property (shop, resident and site) lease and acquisition and check the requests to make sure it contains all required details; drawings, specifications, short list bidders etc.

Prepare the RFX document, Float the RFX and verify if the shortlisted bidders are registered in Etisalat

Communicates and clarifies requests between the end user and the vendor

Receive the end users purchase requests through the Manager,

Liaise with the stakeholders to form a bid committee (when it is applicable)

Receive offers from the vendors, documents the received bids, invite the vendors for negotiations and participate in bids evaluation process

Participate in negotiations sessions together with the Manager, General Services

Prepare the bids evaluation report and get sign off of the bid committee

Get the CEO's approval on the bid evaluation report after getting the approval of Director of Procurement.

Prepare the quotations summary sheet and send it to end user department for evaluation (if amount of purchases below N45M) and obtain the Procurement Director signature on the summary sheet

Upload the final prices and offer into the ERP

Follow up with budget and planning team and the end user to make sure that Purchase Requests raised are finally approved

Initiate the PO and get the sign off of the Manager, General Services and the Procurement Director

Review all audit queries and ensure all issues raised are resolved with the audit team

Follow up with the procurement Quality Assurance team to print the PO and ensure that the PO is sent to the vendors

Follow up with the vendors for delivery and end user if there are any complaints

Monitor the exact delivery time to calculate and report the penalties (if it is applicable) to finance department

Liaise with the end user and legal team to finalize the contracts (if applicable)

Prepare the flash and savings report and any reports as requested by the Manager, General Services