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Purchasing Department

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Our department contributes to the quality of care by providing its in-house clients – the medical and non-medical body – with the goods and services necessary for the smooth operation of their activities. It operates with due regard for the rules and standards in effect and in close collaboration with the other internal support departments.

The Purchasing Department is to a large extent “customer-focused” and takes advantage of every opportunity to be on the ground so as to fully understand the needs of our clients and to be able as far as possible to satisfy them.

Main tasks :

Assisting in creating strategic focal points for the Clinic

Helping in-house clients to clearly define their needs, in keeping with the objectives of Management

Working towards standardisation and consistency of medical and non-medical materials

Exploring markets to know what is available

Expanding the range of potential suppliers, with due regard for the rules regarding procurement contracts

Preparing and publishing instructions

Negotiating with suppliers

Analysing supplier performance

Managing disputes

The team

Virginie Angé is the Purchasing Manager. Virginie, a trained legal expert, handles management and forward planning for the department. Being also trained in PRINCE2, she manages investment as well as operational portfolios.

The Purchasing Process

The committee responsible for approving procedures and awarding supplier and service contracts is the Purchasing Committee. All orders from an in-house client exceeding 8500€ are submitted and justified by the Purchasing Department before the Purchasing Committee, which decides on the follow-up action to be taken.

As a cross-disciplinary body, the committee is made up of representatives from the medical, financial, technical, logistics, IT, nursing and pharmacy departments. The SIPPT (the internal department for risk prevention and protection in the workplace) is also represented.

Purchasing Cooperative

To enhance the organisation and efficiency of their hospital services, 12 institutions spread over the Wallonie and Brussels regions created the not-for-profit organisation MercurHosp in late 2013.

Its objective : to pool resources for non-clinical operations in the interest of their partners and by extension their patients.

This procurement cooperative has been in operation for over a year. Several procurement contracts have already been awarded and a large number of goods are currently being reviewed by the 3 purchasers. Clinic Saint-Jean consequently decided to join the cooperative in July 2014.