If this field is dimmed and marked with a padlock icon, the user is authenticated by an external directory, and you cannot modify this field. See Methods for Adding User Profiles.

(For Cisco WebEx integration only) Do not modify this field in an existing user profile. Doing so disables future logins to Cisco WebEx by the user. This is also true for system administrator access to the Cisco WebEx Site Administration.

Instead of modifying the User ID, create a new user profile in Cisco Unified MeetingPlace and deactivate the previous user profile through the Cisco WebEx Site Administration.

When a meeting is rescheduled by a Delegate, Attendant, or System administrator on behalf of another user, the meeting attributes are not changed unless specifically modified through the More Options page.

Microsoft Outlook delegates are completely separate from Cisco Unified MeetingPlace delegates. The Type of user and User ID of delegate fields in Cisco Unified MeetingPlace user profiles do not affect the privileges and capabilities of Microsoft Outlook delegates.

Default: Group default (None)

Region

Geographical region that determines which options become available in the Time zone field.

Default: Other

Time zone

Time zone in which the user typically conducts business. The drop-down menu options depend on which Region is selected.

Recommendations:

Do not use the default "Local time of Cisco Unified MeetingPlace server," which is configured during installation and may be modified at any time through the CLI. Time discrepancies may occur between meetings that are scheduled before and after each server time change.

The value of this field in the guest profile is applied to guest users.

Default: Group default (English (US))

Billing code

Billing code that is applied to meetings scheduled by the user. Meeting schedulers can modify the billing code for each meeting. Billing reports are sorted by billing code and then by User ID.

Note: If an Attendant or System administrator schedules a meeting on behalf of another user, then the meeting uses the billing code of the meeting scheduler, but the system counts the minutes against the meeting owner (on whose behalf the meeting was scheduled).

Recommendations:

Follow existing conventions at your company, such as department codes.

(Guest profile only) Leave this field blank, because this field is inherited by all new user profiles.

Default: Group default (None)

Default meeting category

Meeting category that appears by default on the scheduling page for this user.

Unless you hide the field on the end-user web interface, meeting schedulers can specify the meeting category for each meeting. See Configuring Meeting Categories.

Default: Group default (Standard)

Schedule home server

Local Cisco Unified MeetingPlace Application Server assigned to this user.

When the user schedules a meeting, the system attempts to schedule the meeting through this Application Server first. If the server does not have enough resources, then the system tries another Application Server, for example, a remote RSNA system.

Numeric value-Maximum number of meetings that the user may schedule to begin within six hours after the time of scheduling.

Each time the user attempts to schedule a meeting, the system counts the number of meetings owned by the user that are scheduled to begin within the next six hours. If this number is greater than the field value, then the user cannot schedule any more meetings to begin within the next six hours. Note that the user may still schedule an unlimited number of meetings to begin more than six hours after the time of scheduling.

Default: Group default (Unrestricted)

Maximum number of attachments

Maximum number of attachments the user may upload per meeting.

Default: Group default (10)

Can change meeting ID via phone

Whether the user can change the meeting ID over the phone for meetings owned by the user.

Default: Group default (Yes)

Video usage

Whether the user can attend, host, or reserve video ports for video meetings.

While scheduling meetings, the user can reserve video resources and invite video terminals.

Default: Group default (Can attend video meetings)

Can call out from meetings

Whether dial-out privileges are enabled for this user.

The value of this field in the guest profile is applied to guest users.

Restriction: Anyone may dial out from Cisco WebEx web meetings, regardless of the user profile settings.

Default: Group default (Yes)

Maximum TUI outdial attempts per meeting

Maximum number of TUI (#31) dial-out calls that this user may attempt from within a meeting.

Failed dial-out attempts from the TUI count against this number.

Dial-out attempts from the web meeting room do not count against this number.

A value of 0 means that the user cannot press #3 to dial out from within a meeting.

Default: Group default (Unrestricted)

Can send notifications

Whether notifications are sent for meetings scheduled by the user.

Restriction: Notifications are never sent for reservationless meetings.

Recommendations: Use a consistent setting across your user base. Also, avoid changing this setting once Cisco Unified MeetingPlace is in use, because users might expect and rely on the current e-mail notification behavior.

Default: Group default (Yes)

Can receive notifications

Whether to send e-mail notifications to the user.

Recommendations: Use a consistent setting across your user base. Also, avoid changing this setting once Cisco Unified MeetingPlace is in use, because users might expect and rely on the current e-mail notification behavior.

Default: Group default (Yes)

Auto attend mode

Enables or disables the auto attend feature for the user. When enabled, you specify whether the caller automatically joins meetings or is only authenticated.

Who can access attachments and listen to recordings for scheduled meetings owned by this user.

Restriction: This field does not apply to reservationless meetings. Anyone can access reservationless meeting recordings and attachments.

Default: Group default (Anyone)

Reserve resource for recording

When set to Yes, the system attempts to reserve a recording resource for each meeting owned by this user. If a recording resource is available, then the system reserves the resource from the scheduled meeting start time until the scheduled meeting end time. If the meeting terminates before the scheduled end time, so does the resource reservation.

When set to No:

If a recording resource is available, then a meeting participant (with recording privileges) may still start recording from the TUI, or a meeting moderator may start recording from the web meeting room. If, however, no recording resources are available at that time, then the meeting cannot be recorded until a recording resource is released.

If the Auto-start recording field is set to Yes, recording does not automatically start for meetings owned by this user. Instead, either a meeting participant (with recording privileges) starts the recording from the TUI, or a meeting moderator starts the recording from the web meeting room. If, however, all participants leave a meeting that is being recorded, then the recording will restart automatically if users rejoin the meeting.

If the Reserve resource for recording field is set to No, recording does not automatically start for meetings owned by this user. Instead, a meeting participant (with recording privileges) must start the meeting recording. If, however, all participants leave a meeting that is being recorded, then the recording will restart automatically if users rejoin the meeting.

Whether a dialed-out participant must provide a profile password before being admitted into the meeting.

Default: Group default (Yes)

Meeting Preferences

Entry announcement

Announcement played when callers join meetings scheduled by this user.

Default: Group default (Beep + name)

Departure announcement

Announcement played when callers leave meetings scheduled by this user.

Default: Group default (Beep + name)

Meeting entry mode

Whether participants hear one, both, or none of the following items when they join meetings scheduled by this user:

Meeting ID confirmation

Name recording option

Restriction: Participants who automatically join a meeting through the Auto Attend Feature will hear the meeting ID confirmation, even if the Meeting entry mode for the meeting is configured to skip the meeting ID.

Default: Group default (Skip ID repeat)

Who may skip password

Specifies who may join a meeting scheduled by this user without entering a meeting password.

Default: Group default (Nobody)

Who can attend

Specifies who may attend meetings scheduled by this user.

Restrictions:

This field is ignored for reservationless meetings, which anyone may attend.

If meeting attendance is restricted to profiled users, then:

Unprofiled external users (such as your customers or business partners) and users with locked profiles cannot attend meetings, even if they are invited.

Only those who successfully authenticate to Cisco Unified MeetingPlace may attend these meetings.

Default: Group default (Anyone)

Show meetings in public listing

Whether to publicly list the meetings scheduled by this user in the end-user web interface.

Unless you hide the field on the end-user web interface, meeting schedulers can override this setting.

Default: Group default (No)

Show reservationless meetings in public listing

Whether to publicly display reservationless meetings owned by this user in the end-user web interface.

Default: Group default (Yes)

Host web meetings with

Whether web ports are reserved when users in this group set up meetings:

Note: This field applies to both scheduled and reservationless meetings.

Restriction: If the user is logged in when this field is modified, then the previous setting applies until the user logs out and logs back in.

Recommendation: If your system has fewer web ports than voice ports available for scheduled and reservationless meetings, then set this field to Participant list only (no licenses required) for most users. This configuration helps to keep web ports available for the users who need the full web meeting room to share files or applications. If you want all or most users to be able to schedule full web meetings, make sure that an equal number of web ports and voice parts are available on your system for scheduled and reservationless meetings. See Installing and Managing Licenses for Cisco Unified MeetingPlace.

Default: Group default (Full meeting room (licenses required))

End of meeting announcement

Whether the end-of-meeting announcement is played in meetings scheduled by this user.

Default: Group default (No)

Meeting extension announcement

Whether meeting-extension announcements are played in meetings scheduled by this user.

Default: Group default (No)

Screened entry

Whether screened entry is enabled in meetings scheduled by this user.

Default: Group default (No)

Disable roll call

Whether to disable roll call in meetings scheduled by this user.

Default: Group default (No)

Allow Internet access

Whether this user can schedule meetings on a Web Server in the DMZ.

Yes-User can schedule web meetings that are accessible by anyone on the Internet or intranet. By default, meetings scheduled by this user are held on the Web Server in the DMZ.

No-User can schedule web meetings for users on the intranet only.

Default: Group default (No)

Reservationless allow Internet access

Whether this user can host reservationless meetings on a Web Server in the DMZ.

Yes-User can host reservationless web meetings that are accessible by anyone on the Internet or intranet.

No-User can host reservationless web meetings for users on the intranet only.

Default: Group default (Yes)

Lecture meeting attend settings

How listen-only participants attend lecture-style meetings scheduled by this user:

Admit as listeners

Automatically enter the meeting through the meeting room with their speaking ability turned off. Video participants receive video even when their speaking ability is turned off. Meeting controllers can "Open the floor" at any time to allow for general discussion.

Start callers in waiting room

Automatically enter the meeting through the waiting room where they can listen to on-hold music plus any meeting announcements the moderator may have recorded. This option allows speakers to converse in private in the main meeting room before beginning the meeting. Video is blocked for video participants. However, the web portion of the meeting is visible to all web participants.

When the moderators are ready to start the audio and video portion of the meeting, they can "Call the meeting to order" and bring all the waiting room participants into the meeting. Participants automatically have their speaking ability turned off until the moderator chooses to "Open the floor." Video participants receive video.

Start meeting with floor open

Automatically enter the meeting through the meeting room with their speaking ability turned on. When the meeting is set to begin, the meeting controller can "Close the floor" and turn off the speaking ability of participants. Video participants receive video throughout.

Default: Group default (Admit as listeners)

Hide web conference provider

Whether the user sees the web conferencing provider field while scheduling meetings.

Whether e-mail notifications are sent when the following parameters change for meetings scheduled by the user:

Date or time

Password

Meeting ID

List of invitees

Recommendations: Use a consistent setting across your user base. Also, avoid changing this setting once Cisco Unified MeetingPlace is in use, because users might expect and rely on the current e-mail notification behavior.

Default: Group default (Yes)

Include invitee list when scheduled from web

Whether to include a list of invitees in e-mail notifications for meetings that the user schedules from the Cisco Unified MeetingPlace end-user web interface.

Note that a list of meeting invitees is not included in e-mail notifications for meetings that are scheduled from IBM Lotus Notes or the Microsoft Outlook calendar. Users can view the list of invitees through the Microsoft Outlook Scheduling tab.

Default: Group default (Yes)

Include password

Whether the meeting password (if any) is included in e-mail notifications for meetings scheduled by the user.

Default: Group default (No)

Send attachments

Whether to include attachments in e-mail notifications for meetings scheduled by the user.

Default: Group default (No)

Receive attachments

Whether to include attachments in e-mail notifications sent to this user.

Default: Group default (No)

Q&A Meetings

Off at meeting startup

Whether Cisco Unified MeetingPlace disables the Q&A feature at the start of lecture-style meetings scheduled by this user. If Q&A is disabled at the start, the moderator can enable the Q&A feature during the meeting by pressing #7.

Default: Group default (No)

Notify attendees about Q&A

Whether to play an instructional Q&A prompt as people join lecture-style meetings scheduled by this user.

Default: Group default (No)

Q&A introduction

Whether to announce to everyone when a participant is given the floor in lecture-style meetings scheduled by this user.

Default: Group default (Beep + name)

Q&A departure

Whether to announce to everyone when a participant leaves the floor in lecture-style meetings scheduled by this user.

Default: Group default (Beep + name)

Automatically ask next question

In lecture-style meetings scheduled by this user, whether participants in line to ask a question are automatically granted speaking ability at their turn.

Default: Group default (No)

More than one question per site

In lecture-style meetings scheduled by this user, whether any participant may occupy multiple positions in the queue to ask a question.

This field does not limit the number of questions a participant can ask, but it does limit the number of times they can be listed in the queue to ask a question.

Default: Group default (Yes)

Tell my position in line

While attending a lecture-style meeting, whether this user is informed about the position in the queue to ask a question.

Default: Group default (Yes)

Disable floor warning prompt

While attending a lecture-style meeting, whether this user is warned about being next in line to be given the floor.

Footnote 1: The required format for phone numbers is determined by the call-control device for your IP telephony network. Therefore, enter phone numbers in the same format used to dial similar numbers from a phone on the same IP telephony network as Cisco Unified MeetingPlace. For example, if calls within your company are made by dialing the last four digits of a phone number, then enter only the last four digits in Cisco Unified MeetingPlace for internal phone numbers. If, however, you want Cisco Unified MeetingPlace to call a phone in a different area code, then you may need to include a 9 and the complete telephone number including the area code.

Can view, reschedule, end, or delete meetings on behalf of end users whose user profiles specify that delegate in the User ID of delegate field.

Cannot schedule meetings on behalf of other users, even those whose user profiles specify that delegate in the User ID of delegate field.* Cannot access the Administration Center or MeetingPlace Conference Manager.

Note: Microsoft Outlook delegates are completely separate from Cisco Unified MeetingPlace delegates. The Type of user and User ID of delegate fields in Cisco Unified MeetingPlace user profiles do not affect the privileges and capabilities of Microsoft Outlook delegates.

Attendant

Can view, schedule, reschedule, end, and delete meetings on behalf of all users.

Can join any meeting, even if the maximum number of ports per meeting are in use, as long as floater ports are available. Can join password-protected meetings without the meeting password, even if uninvited.

Can view, schedule, reschedule, end, and delete meetings on behalf of all users.

Related Topics

About Time Zones

Each user profile has a Time zone setting. Things you should know about time zones in Cisco Unified MeetingPlace:

For each meeting, Cisco Unified MeetingPlace accepts and reports the start time in the time zone of the meeting scheduler.

All e-mail notifications use the time zone of the meeting scheduler, even those that are sent to invitees in different time zones.

On the Find Meeting and Meeting Details pages in the end-user web interface, the meeting times appear in the time zone of the user who is logged into the end-user web interface.

All instances of recurring meetings take place at the same time of day in the time zone configured in the user profile of the meeting scheduler. Meeting invitees must adjust for time zone differences. Remember that some locations, such as Arizona, do not use daylight savings time.

Cisco Unified MeetingPlace schedules meetings using Greenwich Mean Time (GMT). At the time each meeting is scheduled, the system converts the meeting time to GMT from the time zone that is defined in the user profile of the meeting scheduler. If the time zone setting is changed in the user profile after a meeting is scheduled, the scheduled time of that meeting does not change to reflect the new time zone. Meetings must be rescheduled to reflect the new time zone.