Creating Collections

A collection is a set of records from a library.…When you're working with data from within a library,…you can use Search or Advanced Search to isolate certain subsets of records.…For example, if I was in this Address Book…and decided that I wanted to isolate a group of records…from California, having California as the state.…You see I come up with eight different records, and I can work with these records while I'm in the system.…But if I want to save them for later, I need to have this group isolated, for example, maybe to print out…mailing labels or send out e-mails to special event that I have in that area,…I might not want to have to do the search all over again. So in that case, what I can do is create what's called a collection.…

One way to create a collection…is by selecting all the items in the list and here what I've done this Shift+select.…And I can drag those selected items to the source list…and you see it is now asking me to name a collection and I will call this collection CA Contacts.…

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Released

7/3/2008

Bento is a personal database for Mac OS X Leopard that provides an organizational hub for anything a person might want to collect, track, or connect. Bento is designed for those with no previous database experience, and having database expert Cris Ippolite as a guide makes it easier to get the most from this unique program. In Bento Essential Training, Cris introduces key database concepts as they relate to Bento, including collections, records, forms, and fields. He demonstrates how a little planning and setup results in a more useful collection of information. Cris also explains how to link Bento to other Mac applications, like Address Book and iCal; how to design custom templates; and how to follow best practices for backing up and restoring data. Example files accompany the course.

Topics include:

Creating Libraries by using templates or importing
Building and modifying Collections and Smart Collections
Editing records in Table and Form views
Customizing form layouts
Managing Related Records lists
Using file list fields
Importing, exporting, and printing information
Creating and restoring from backup files
Using Time Machine and .Mac