How to manage for preparation of md&a disclosures

The disclosures in Corporate Governance Report, Sustainability Report and Management Discussion & Analysis (MD&A) Report are more common requirement of many stock exchange markets requirements of other organization. However, IFRS requires many disclosures but financial standards do not cover all information. Therefore, Stock Exchange market and other organizations require additional and more concise information that should be disclosed on frequently basis to provide the readers of annual report more adequate and comprehensive view of Companies.
Keywords: Management Discussion & Analysis Report, MD&A, Corporate Governance, Sustainability, Corporate Social Responsibility, listing Companies.

Transcript of "How to manage for preparation of md&a disclosures"

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Managing for preparation of disclosures required by Stock Exchange Market
Accountant’s and Auditor’s roles in disclosing and reviewing
more information required by Stock Exchange Market
Hamdy Rashed, CMA, CAPM
Bsc of Accounting,
E-mail: rashed.hamdy@gmail.com,
October 20, 2013
Abstract
The disclosures in Corporate Governance Report, Sustainability Report and Management
Discussion & Analysis (MD&A) Report are more common requirement of many stock exchange
markets requirements of other organization. However, IFRS requires many disclosures but
financial standards do not cover all information. Therefore, Stock Exchange market and other
organizations require additional and more concise information that should be disclosed on
frequently basis to provide the readers of annual report more adequate and comprehensive view
of Companies.
Keywords: Management Discussion & Analysis Report, MD&A, Corporate Governance, Sustainability, Corporate Social
Responsibility, listing Companies.
Accountant’s and auditor’s role does not end in preparing the financial reporting and auditing it for
information users. In fact, their awareness and roles go further and beyond such limit. Firstly
accountant should arrange and conduct with other specialists to provide all the necessary additional
requirements of stock markets and ensure the Company’s system can provide such requirements on
time and auditor should develop their assurance procedures to verify the correctness of information
required by stock market.
Company’s accountant or Corporate Governance Department should have answers for the below
questions to enable them to prepare and submit the information that is required by stock exchange or
other organization:
1) Why do some companies seek to be publicly traded Companies?
2) What are the main requirements for becoming publicly traded Companies?
3) What are the reports other than financial reports included in the Annual or Interim Report for
publicly traded Companies?
4) Who does request the additional information?
5) What are the benefits of those reports?
6) What are the required disclosures in those reports?
7) How are those reports prepared and when are they submitted?
8) Who does prepare those reports?
9) How should the disclosures in such reports be audited?
To answer the above questions, we divided this paper into eight headings as follow:
Hamdy Rashed; CMA, CAPM
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Cost and benefit for going public?
Company that intends to make its shares publicly traded, it should have very long-term strategic goals
to grow, create market value for itself. Therefore, the owners that are decided to take such decision,
need to know that are the benefit and costs of such decision.
The benefit of going public
1- The Company which has an opportunity to grow and expand needs to finance such decision
through having an access to capital through the stock exchange market.
2- The publicly traded Companies have chance to improve the equity leverage and get lower
debt to equity ratio which enable them to get more loans
3- The Companies that its shares are not publicly traded become less attractive for talent
employees and managements because such employees and management can be compensated
more through stock-options.
4- Companies that are registered in stock market can be valued easily rather than other
Companies that may need complicated computation to know how much does the company
worth.
Cost of going public
1- Publicly traded Companies become more accountable toward their stakeholders (investors,
employees, creditors, government, community) Therefore , they cannot keep their privacy and
they are requested to become more transparent and disclose more information through several
reports (e.g. Corporate governance, Management’s Discussion & Analysis MD&A and
others) that are not included in the financial statements and notes and they are required by
Stock Exchange (SE) Market.
2- The more information and reports that are required to be disclosed by the SE market consume
time and costs to be prepared and submitted on time and needs to establish appropriate and
costly management and accounting system to enable them to prepare such reports reliably and
accurately.
3- The original owners of the Company loss their solely control of the Company and other
stakeholders participate in controlling the Company. Also, the Company will be imposed to
more strict and complicated internal controls which mitigate the decision making by one
party.
4- The tax credit can be a benefit of not being publicly traded Companies may, publicly traded
companies may pay tax than non-publicly traded companies, this depends on the Countries
tax regulations.
5- Publicly traded companies pay commissions and fees for their stock subscription and traded
which increase the cost of equity and increase the required rate of return too. And any
Company that get return less than required rate of return or cost of equity can reduce its
market value or achieve loss. Additionally, costs of auditing fees and legal fees and many
other costs will increase too.
After browsing the main cost and benefit of becoming publicly traded company, Company should
have clear and long-term view of what they want to be, should ensure if they can submit all the
required information to SE Market on time and at lower costs, should have high experienced
management and team to achieve Company’s goals and to achieve the requirements of registered
Company, and consult with concerning advisor how much their stock price should be for subscription.
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Main accounting and financial requirements for listing Companies
Any Companies that plans to go public, it should hire professional advisor to make appropriate steps
for registering the Company in Stock Exchange and select the appropriate market. Company should
have legal advise from lawyer, financial and accounting advise from auditor or other financial
advisor. The below table 1 show the main requirements for listing oil and gas companies in Toronto
Stock Exchange (TSX), London Stock Exchange (LSE) and New York Stock Exchange (NYSE).
However, the most complicated SE market is US Stock Exchange. We are providing the source of
guidance for listing Companies in the stock exchange for more detailed and accurate information and
to show our readers how the requirements of listing Companies are complicated and needs more
serious decision for implementing any plan of going public.
Table 1: Main requirements for listing Oil and Gas Companies
Issuers’ classification/Listing
Category
Oil and gas Property
disclosures
Required Reports and
information
Audited Financial Statements
of previous period
Are there test for IPO and
what are the main
Financial Threshold
Are there other Criteria?
Management and Board of
Directors
US Stock Exchange (NYSE)
NYSE establishes certain minimum
numerical standards that are has
different requirements of threshold
based on whether company is domestic,
foreign private if they have affiliated
companies.
 Reserves should be classified into
proved, probable and possible and
each class should be further broken
down into Developed and
undeveloped
TSX
Classify the issuers into
tiers and they are interlisted
on U.S and European Stock
Exchange
LSE
Listing is categorized to
premium and standard
differ based on tier and
exemption
 50% minimum interests
of property should be
owned by Company
 Three years proven and
probable reserves should
be independently
estimated
 Reserves should be
classified into proved,
probable and possible
and each class should be
further broken down
into Developed and
undeveloped
The disclosure of reserves that
is covered by SORP and by
geographical area and based on
AIM note for Mining and Oil &
gas Companies that is issued in
June 2009 that require to
classify the reserves to proved,
probable, and even the
contingent. And disclose the
depth of zone test, and
liquid/gas recovered.
Many reports and information should be
provided
Requirements can be differ and from last
five-year to two-year financial
statements should be audited
Yes, there is test. And the financial
threshold differs based on numberic
standards and other factors.
 Minimum stockholder’s equity is
$4mm
 Minimum Pre-tax operating income
is ranged between $500k and $2mm
for each last two fiscal year
 Minimum Aggregate Market Cap is
ranged between $2mm and $40mm
 Valuation/Revenue with cash flow
ranged between $25m to $500m
during most recent period range
between 12 month period to 3 years.
 Assets and equity is ranged between
$50mm to $150mm
Financial and Technical
Reports
The last period financial
statements should be
audited
Yes, there is test. There are
financial threshold
determined and they are
differ based on tier and
exemption
 The recommended work
program is valued
between $200k to $750k
and bring the resource to
commercial production
 Net Tangible Assets is
ranged from 0 to
$7,500,000
 Working Capital and
Financial Resource
should be sufficient to
cover work program
between 12-18 months,
and minimum
unallocated fund is
ranged between $100k
to $200. And other
requirements indicate to
cover capital structure
Yes
Should have adequate
relevant experience and
Expert Report of oil and gas
reserves is required
Previous financial period
Between three years and shorter
period should be audited.
Yes there is test. There are
financial threshold determined
and are different based on
premium or standard listing.
 Company should meet the
minimum of 75% of its
business which must be
supported by revenueearning track record for
three-year period.
 Premium listed companies
should be subject to “Class
Test” based on financial
measurements. Class tests
cover the following:
o Gross Assets
o Profit before Tax
o Gross Capital
o Market Cap
Yes
Should have adequate relevant
experience and technical expertise in
Hamdy Rashed; CMA, CAPM
Yes
Corporate Governance Code
requires at least 50% of BOD
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Table 1: Main requirements for listing Oil and Gas Companies
US Stock Exchange (NYSE)
Company’s business and industry and
public company experience.
TSX
technical expertise in
Company’s business and
industry and public
company experience.
Two independent directors
are required
It sever depends on tier and
exemption.
 Between 500k to 1mm
free trading public
shares
Majority of directors must be
independent
Public Float
Public equity float is ranged between
$75mm to over $700mm
Sponsorship is Required
Source
May be required
For more information, please read
NTSE Listed Company Manual at
website:
https://usequities.nyx.com/markets/nysemkt-equities or
www.nyse.com
LSE
excluding chairman is
comprised of independent nonexecutive directors except for
small companies
May be Required
For more information,
please read
A Guide to Listing on
London Stock Exchange at
website: www.tsx.com
May be Required
For more information, please
read
A Guide to Listing on London
Stock Exchange at website:
Free Float should be 25% for
companies are incorporated in
UK. Otherwise, the free float
will be 50%
www.londonstockexchange.com
Common reports other than financial reports included in the Annual or Interim Report for
publicly traded Companies
In addition to the financial reports, Stock Exchange Market such as NYSE, TSX and LSE require
more transparent disclosure for financial and non-financial information that is not covered by their
local GAAP or IFRS. The main common reports required by SE are as follow
‐
‐
‐
Management Discussion and Analysis (MD&A)
Corporate Governance
Additional Information to Stakeholders
And the required disclosures for those report sever depends on the size and industry of Company that
is listed. Most likely, the larger listed Company is the more disclosure is required. Also, there is
voluntary reporting such as “Sustainability Report” which is encouraged by Global Oil and Gas
Industry association for environmental and social issues, American Petroleum Institute, International
Association of Oil & gas Producers to be published along with annual Report and along with financial
statements to show how the management’s performance in compliance with ISO 14000 series, ISO
26000, Occupational Health & Safety Advisory Services (OHSAS) 18001, International Transparency
requirements, and OECD requirements which disclose several indicators and explain how far Oil and
Gas Companies are in compliance with those requirements. The voluntary disclosures in sustainability
Report can include the information of the following topic:
‐
‐
‐
‐
‐
‐
‐
Community and Society
Local Content
Human rights
Business ethics and transparency
Labor practices
Health, Safety
Environmental Protection and Carbon emission
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Managing for preparation of disclosures required by Stock Exchange Market
Requestor of additional information
MD&A and Corporate Governance Reports are required by SE. MD&A is main information
requested in annual Report on Form 10-K and Quarterly Report on Form 10-Q US Stock Exchange
In addition to financial and non-financial disclosures required by Stock Exchange (SE) Market, SE
may require HSE disclosure too. Also, there are many international organizations that coordinate with
local enactors, stock market regulator, world-recognized certificate granter in order to impose on Oil
and Gas Companies to disclose more information on several issues such as ISO 14000 series, ISO
26000, Occupational Health & Safety Advisory Services (OHSAS) 18001, International Transparency
requirements, and OECD requirements.
The Advantage of those reports
The disclosed information in MD&A, Corporate governance, sustainability, and additional
information to shareholders reports enable the readers to see and understand Company’s performance
briefly and comprehensively in management’s view. Also, to provide adequate information about how
reliability of information presented and disclosed through strong internal controls that are adopted by
Company.
Sustainability Report provides good information of Corporate Social Responsibility (CSR) which has
positive correlation with Company’s stock price. The long-term or ethical investors consider such
performance and encourage them to invest more in such Companies. However, the short-term
investors may not consider such CSR disclosures, not merely, they may consider the more payments
for CSR performance sacrifice the current profit in short term.
Required disclosures in MD&A and Corporate Governance Reports
However, there are no many differences in disclosures that need to be included in MD&A between
SEC requirements and TMX requirements, it is good to compare the key factors of preparing MD&A
between different SE market. The below table show compare in brief, the frequency of preparing
report, the required information that needs to be disclosed in such reports.
Table 2: Summary of brief Comparison between U.S, Canadian and London Stock Exchange Market
U.S Stock Exchange
TMX
LSE
Quarterly and annually except
Frequency of MD&A Quarterly and Annually
for small issuers are exempted
Report submission
from quarter fourth.
Key
required SEC requires listed companies TSX requires Listed Companies LSE requires listed companies
to
disclose
the
below to
disclose
the
below to disclose the informationin
Disclosures
in information in MD&A report information in MD&A report Corporate governance report
based on Corporate governance based on Corporate Governance based
on
the
corporate
MD&A/Corporate
concept
Concept
governance code which is
Governance Report
- Application
of
Critical
- Entity’s Core Business and custody by Financial Reporting
-
accounting policies
Results of operations
Liquidity
Capital Resources
Off-Balance
Sheet
Arrangement
Contractual Obligation
Certain Contracts & Related
Party Transactions
Special Topics with Broad
Effects
Foreign Private Issuers
Future prospects, results of
outlook and Forward-looking
Information
Hamdy Rashed; CMA, CAPM
Strategy that include the
following as an example
- Quality of management
- Key Performance Drivers for
example as follow:
- Summarized Financial
Results
- Financial Position and
Liquidity
- Fair Value of Financial
Instruments
- Outstanding Share Data
- Off
Balance
Sheet
Arrangements
- HSE performance
Council
and
disclosure
standards.
Listed
Companies
should
disclose information to show
and explain how far they are in
compliance with Corporate
Governance code including
transparency.
However there is no disclosures
of Corporate Governance for
private companies, Quoted
Companies Alliance (QCA)
provide general guidance of best
practices, most of oil
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Table 2: Summary of brief Comparison between U.S, Canadian and London Stock Exchange Market
U.S Stock Exchange
TMX
LSE
- Risk
Factors
Uncertainties
Should such
disclosures be
examined by external
auditor?
Yes
and
- Reputation
- Future prospects, results of
outlook and Forward-looking
Information
- Related Party Transactions
- Subsequent Events
- Alternative
Performance
Measures
- Significant
Accounting
Policies and Estimates
- Controls and Procedures and
Accounting Policies to be
Implemented.
- Quality of IFRS transition
- Risk
Factors
and
Uncertainties
- Cautionary Note In Respect
of Minerals or Oil and Gas
Resources
No
Companies that are registered in
LSE cover the following main
topics in their Corporate
Governance Statements
- The
efficiency
and
effectiveness of Board and
management
- Company Performance and
strategy
- Internal Control and risk
management
- Code
of
Ethics
and
Transparency
- Audit Committee, board and
management
- Memorandum and articles of
association
No
Preparation of MD&A reports and timing of submission
Some companies may prefer accountant to prepare such report, others may prefer to establish new
department to be responsible for Corporate Governance of Company and report to either CEO or CFO
of company. Anyway, MD&A report is not very difficult to be prepared for accountant or authorized
person but it is not easily prepared at the same time. The person who prepared such report should have
accounting, financial and auditing qualification, several years of experience in such areas too and has
good skills in writing, good understanding in SE market requirements, and has comprehensive and
integrated view of several informations.
Understand the Principles for MD&A
After knowing the purpose and benefits of MD&A, the accountant or MD&A preparer should be
aware of the general principles of MD&A for general disclosures.
1- The Company should write narrative explanation of the company’s historical
performance and the future prospects in view of management and try to disclose the
information that stakeholders has already access in order to mitigate to disclose any
confidential information that could be useful for competitors or offend customers or
suppliers or hold any advancement back with government.
2- MD&A should contain qualitative and quantitative information that is used as
complementary and supplementary tool for financial statements to make the financial
performance more understandable through analysis of historical data and presentation
potential information of future performance
3- MD&A must be complete, reliable, balanced with other information disclosed or
presented in other reports, free from material misstatements and provide material
information that can influence stakeholder’s decisions. Means, to enable the investor
to either continue to invest or stop investing in the Company.
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Managing for preparation of disclosures required by Stock Exchange Market
4- The MD&A should contain useful information that explain the management’s
strategy, future events, decisions, circumstances, opportunities, risks and risks
management.
5- MD&A should be prepared to provide the reasonable investor with information to
enable the investor to create value investment decision over time by integrating the
information and discussing the performance against milestones to show the progress
of achieving strategic goals.
6- MD&A should be away from exaggeration and jargon languages, the main contents
of disclosures should be clear, understandable, concise, meaningful, most relevant,
comparable, and consistent.
For communicating the MD&A information that help the stakeholders to understand the historical and
future performance and the progress towards the achievement of strategic goals. The MD&A preparer
should know that the disclosures should be presented as integrated information and within the
following framework;
-
Core business and strategy
Key performance results
Capability to explain the results
Historical results and future performance
Risk and risk management
If we go back to what we pointed out for required disclosures in MD&A report above, we can know
what the specific required disclosures those are within the above framework. And Company can add
other voluntary disclosures of their internal and external performance drivers.
MD&A Disclosure Checklists and MD&A template
Start early by either preparing MD&A Disclosure checklists or try to get such check list in the internet
or from the related stock exchange market to enable you to go step-by-step for preparing the report.
Either you prepare your own MD&A template with all necessary disclosures or obtain MD&A report
of any other company that is similar to your company in size and business nature, than you revise it
based on the requirements you have and on the information that you can provide appropriately to
enable you to prepare the MD&A report on time and effectively. MD&A template can be significantly
changed from the final draft of the report, but it helps you to prepare the report appropriately without
spending a lot of time for expressing or explaining that results.
Read the notes and survey for the MD&A reports that are issued by stock market or any trusted firm
to mitigate the mistakes in preparing MD&A or to know how to prepare effective MD&A report.
When you are arranging for your own template and check list, try to remember the following
-
Purpose, benefits and principles of MD&A
Use clear, understandable and simple expression and don’s use jargon and long sentences.
And don’t repeat the information that is disclosed in the financial statements.
Try to put yourself in Investor’s or analyst’s place and explain any possible why questions
that may be occurred in their minds.
Address the good and bad news/results, for bad news/results try explain your plan for
correcting or responding to the bad results.
Use and explain graphics, tables and trends for data you will disclose.
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Managing for preparation of disclosures required by Stock Exchange Market
-
The MD&A template need include all the expected explanation of possible bad and good
results.
Steps for preparing effective MD&A
Many accountant or MD&A preparer who prepares such report from the first time, may feel confusion
or may not feel enough self-confident. We are trying to help the new accountant in such Report to
show the steps of preparing MD&A.
Step 1: Early plan to preparation of MD&A
The preparer should have check lists to follow the steps and to ensure all the process of preparation
MD&A disclosures are properly completed. Preparer should depend on the MD&A template as
preliminary preparation or first draft with considering the purpose, benefit, principles of MD&A
Step 2: Prepare the first draft
The preparer should read the regulatory notes of the MD&A reports of similar companies, and try to
find way to improve Company’s previous MD&A. The preparer can preliminary draft the report by
using estimated figures and make the report in compliance with the purpose and principles of MD&A
and on key view of CEO through designation of the preliminary input, analysis, explanation for pro
forma MD&A
Step 3: appropriate involvement of management and other department
The preparer should know that all the actual qualitative and quantitative information and risks that
needs to be disclosed and explained could not be found and explained by one person or department.
The information and the explanations are collected from several departments (e.g. accounting/finance,
legal, Materials and Logistics, drilling and exploration, commercial, marketing) and level of
management and CEO to identify the key massages or hints for MD&A.
After the preparer drafted MD&A, he/she should arrange several meeting with several level of
management and department to get more accurate and confirmed qualitative and quantitative
information to frequently update the MD&A. Also, preparer should obtain supporting documents
from system or other reports for such information.
Preparer should be flexible for redesigning MD&A. Therefore, prepare should ensure CEO and other
managements involve in preparing the report from the beginning stage till final stage.
Preparer should prepare schedule plan and allow sufficient time for determining start date and finish
date each activity of MD&A report process to enable the preparer to submit the necessary report on
time.
Step 4: Review MD&A report and process
Preparer should frequently review the MD&A report and process, re-read draft report again to ensure
all the principles, purpose and benefits of MD&A are achieved and understood through eyes of
management, to avoid any misstatements or not integrated and non-balanced information and to
develop the report and its process.
Step 5: Follow up the checklist
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Preparer should follow the predesigned checklist to ensure that he/she include all the necessary
disclosures appropriately
Re-submitting the final draft to the senior management and revise it as necessary
Step 6: Sending MD&A report steps
Firstly, The MD&A should be sent to CEO/CFO for approval
Secondly, the MD&A should be sent to audit committee for their review and necessary revision
Thirdly, MD&A should be sent to Board of directors for their approval and filing purpose
Finally, the MD&A should be filed with securities commission.
Examining MD&A and Corporate Governance Report
However, they might be direction of some stock exchange market to involve external auditors in
review MD&A and Corporate Governance Report but it has not been finalized and currently U.S is
the most famous country that include external auditor’s role in Corporate Governance and MD&A.
In U.S the auditor’s opinion on the internal Controls and MD&A are required. PCAOB Attestation
Standard Section 701, paragraph 29-110 requires practitioners to plan and examine MD&A to obtain
reasonable assurance in detecting both intentional and unintentional material misstatements in MD&A
Report. Therefore, the auditor performs the following main attestation procedures:
-
Assess the inherent, control and detection risk for each assertion of occurrence, consistency
with financial statements, completeness, presentation and disclosures
Using Work Specialists’ report for none--financial and accounting information, such as
reserves quantities, Community and Social indicators, and others
Consider and testing the internal controls that involved in preparation of such information in
MD&A
Applying analytical procedures and inquiries
Considering the subsequent events that can effect on the information in MD&A
Obtaining Sufficient Evidence
Obtaining written representation letter from management
Forming opinion
Communicating with audit committee of the Company
Dating and issuing the opinion report on MD&A
The introductory and scope paragraphs in audit report should indicate to the following points
1- The preparation of MD&A is under the responsibility of Management and pursuant to the
rules and regulations adopted by the Securities and Exchange Commission .
2- Auditor’s responsibility is to express opinion on the presentation based on the examination
performed and in accordance with Generally Accepted Auditing Standards GAAS in USA
and attestation standards established by AICPA
The opinion paragraph in audit report should indicate to whether the MD&A is either presented fair or
not which it depends on the type of opinion. The previous audit opinion can be modified in the
explanatory paragraph of current report.
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