A common environment, available to all agencies, designed to hold data, information and other digital objects. The repository may consist of multiple solutions providing a secure centralized storage infrastructure.

Record

A document, book, paper, photograph, sound recording or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference and stocks of publications and of processed documents are not included within the definition of records.

Guidance

Refer to the EDMS Best Practices document.

Non-Compliance

Non-compliance with this standard shall be reported to the Office of the State Auditor.