Room Reservation Request Form (electronic)

Please Note: Requests for the 2019 Calendar year Will be accepted as of

September 1st, 2019

Room Reservation Request Form

Requests must be submitted a minimum of 48 hours in advance.

We ask that only the Ministry Head submit this form to their Staff Liaison - thank you.

Your Name *

Your Name

First Name

Last Name

Your Email Address *

So we may send you a reservation confirmation

Daytime Phone Number *

Daytime Phone Number

In case we need to contact you about your reservation request

(###)

###

####

Ministry/Organization Name *

Event Name/Reason for Use *

Facility Requested *

Select only those that are needed. Please Note - Conference Rooms are meant for groups with 25+ people and boxed lunch style meals.

Parish Center Hall & Kitchen (*reserved separately upon request)

St. Agatha

St. Elizabeth Seton

St. Frances Cabrini

St. Isaac Jogues

St. John Neumann

St. Joseph (sink)

St. Martin de Porres

St. Peter/Paul (Group) (sink)

St. Rose of Lima

Mother Teresa (sink)

Conference Room A (board meeting style)

Conference Room B (seating for 40)

Conference Room C (seating for 40)

Conference Room D (seating for 48)

Conference Room E (seating for 48)

Conference Room F (seating for 70+)

Church Fellowship Room

Church

Chapel

Audio-Visual Cart (Note: you must provide your own laptop)

Flip Chart on Easel (First-come, first-served)

If you have requested the Parish Hall, please indicate the number of Tables & Chairs needed. Also, if you will need the microphone and/or podium.

***NOTE: YOU MUST PROVIDE YOUR OWN SET UP IF REQUESTING OTHER THAN THE STANDARD SET UP USED ON A DAILY BASIS***

Number of People Attending *

Please estimate

Blackout Dates

Nothing May Be Scheduled During the Following Dates:
March 9-11 & 16-18, 2018 (CRHP Retreats); March 29-31 & April 1-2, 2018 (Triduum through Easter Monday); June 18-23, 2018 (Vacation Bible School set up); June 24-29, 2018 (VBS week); July 1, 2018 (Parish Picnic); September 14-16 & 21-23, 2018 (CRHP Retreats); October 15-17, 2018 (Parish Mission); November 3-4, 2018 (Ministry Fair)
ALSO INCLUDED - ALL 2018 HOLIDAYS WHEN THE PARISH OFFICES ARE CLOSED:
January 1st, March 30th, April 2nd, May 28th, July 4th, September 3rd, November 22nd & 23rd, December 24th & 25th

Day of the Week *

Date Requested *

Date Requested

(if multiple days, please fill in the next box as the ending day)

MM

DD

YYYY

Through

Through

MM

DD

YYYY

Recurring Details

Please use this box to specify if you would like to meet on a recurring basis. For example: First & Third or Second & Fourth Sunday of the month; OR first Wednesday of the month January-July.

Will you need time to Set Up? *

Yes

No

If yes, how long?

Please note the maximum time allowed for set up is 4 hours prior to the start of an event

Event Start Time *

Event Start Time

Actual time the event begins (do not include set up time)

Hour

Minute

Second

Event Finish Time *

Event Finish Time

Actual time the event finishes (do not include clean up time)

Hour

Minute

Second

Will you need time to Clean Up? *

Yes

No

If yes, how long?

Please Initial Below: *

My initials below indicate that I agree to the following guidelines:
• There are blackout dates for the facilities and during those dates, no one is allowed to reserve or meet in the facilities.
• Room set-up is provided for liturgical functions only*; all ministries must do their own set-up and provide their own supplies, paper goods, etc.
*If you wish to request set up help, you must contact Maintenance at least 1 month prior to your event (407-657-6114 x 250).
• Each ministry must only use the room(s) that has been reserved for them. All children must be supervised at all times.
• Clean up includes returning the tables and chairs to the layout posted on the door; turning off lights & air conditioning when you are finished in the room(s); cleaning whiteboards with erasers and whiteboard cleansing wipes (only), if needed; discarding all trash in the dumpster outside of the Parish Center.
• If rooms are not left in good order, a cleaning fee of $50.00 may be billed to you. The second infraction may result in denial of future use of the facilities.
• Outside doors must NEVER be propped open, for security and safety purposes.

Thank you for your Room Reservation Request.

Please note that your request has not been approved until you hear back from someone in the Parish Office. If you have any questions, please contact our Communications Coordinator at 407-636-4264 M-F, 9am-5pm. God Bless!

If you have any questions, please call your Staff Liaison or the Communications Coordinator (407-636-4264) Monday-Friday, 9:00am to 5:00pm.