Service Hours

Business Services Hours:

Cashier Hours:

Definition: Sole source items are items that can only be purchased from
one source because that one source legally controls the sale or distribution
of the items. Sole source items are NOT available on the competitive,
open market, but must be purchased from only one source. Some examples
of possible sole source purchases are:

Policy: Sole source purchases are required to follow
all purchasing procedures except the requirement of competitive process.
To justify sole source, the department is required to obtain documentation
from the vendor proving sole source and provide justification as to why
the sole source item is necessary.

Procedure: The department should process a purchase order request through
PCS. Sole source purchase order requests of $15,000 or more require one written
quote from the sole source vendor along with documentation from the vendor
proving sole source. The department must also provide a justification
statement explaining why the sole source item is necessary (versus a
non-sole source item).

Reference all documents in the memo of the purchase order request and
send them to Business Services.

Purchase requests over $100,000 will require the approval of Minnesota
State Colleges and Universities Vice Chancellor-Chief Financial Officer.