Payroll Services

Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants. The State of California State Controller’s Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

Employees appointed to regular and temporary appointments including faculty, staff, administrators are paid on a monthly basis usually around the first of each month. Pay for student assistants, casual workers and overtime pay is usually issued around the middle of each month. Special consultants are paid when proper documentation including invoices are submitted, approved and processed. Please consult the payroll calendar on this page for specific payroll deadline and pay dates.

Work Schedule Changes

If your work schedule deviates from a standard Mon-Fri work-week, a memo is needed in Payroll with the effective date, assigned days and hours. This must be signed by you and your supervisor”. Note: At any time your work schedule changes, Payroll is to be informed of the change with the above information.

Paycheck Calculator:

The California State Controller's Office has provided an online Paycheck Calculator to calculate net pay and withholding amounts for employees paid on a monthly basis.

2017 Direct Mailing of Form W-2 Wage & Tax Statement

The Form W-2 Wage & Tax Statement reflects all wages issued/paid during the 2017 tax year regardless of the pay period in which the wages were earned.

The Form W-2 includes warrants/payments issued January 1st through December 31st of each calendar year. It contains all wages and tax information for an employee regardless of the number of State agencies/campuses for which he/she worked during the tax year. Only one Form W-2 is issued by the State Controller’s Office for each “State” employee.

The State Controller’s Office (SCO) in Sacramento will print and mail employee’s 2017 W-2 Forms by January 22, 2018, to the employee’s address on file with the Payroll Office as of December 12, 2017.

Employees who do not receive their W-2’s within a couple of weeks after the SCO issue date may request that Payroll order a duplicate W-2 on their behalf (fee charged to campus). This is provided their address is correct in the Payroll system and the written request for the duplicate is received by Payroll prior to March 1, 2018. (Please use form indicated below to request a duplicate W-2)

Employees who do not receive their W-2’s by February 28, 2018 and did not request that Payroll order duplicate W-2’s on their behalf, will be required to request duplicate W-2 forms directly from the State Controller’s Office W-2 Unit at a cost of $8.50. The SCO estimates approximately a 2 to 3 week turn-around period during the tax period. Payroll cannot request duplicate W-2’s on behalf of employees after February 29, 2018.

Requesting a Duplicate W-2 Form:

In the event you lose or require a duplicate W-2 Form for any other reason, you may request a duplicate copy of a W-2 through the State Controller's Office.

Direct Deposit Form:

Instructions: Complete the form and return it to Human Resources located in Lindero Hall, Room 1804. Be sure to verify the appropriate routing numbers with your financial institution to ensure accuracy for Electronic Fund Transfer. Please note that we do not need a voided check.

Payroll will send you a copy of your authorization, once it has been submitted to the State Controller's office. Please allow 2-3 pay periods for processing.