Athletic Department Assistant

Posted on Nov 11, 2018 by
University of Massachusetts Lowell

Lowell, MA 01850

Education

Immediate Start

Annual Salary

Full-Time

General Summary of Position:

The Athletic Department Assistant reports directly to the Assistant to the Deputy Director of Athletics. This position supports and assists the Athletic Department central administration staff, Coaches and Assistant Coaches in all daily activities, tasks and projects.

ESSENTIAL JOB DUTIES:

Provides assistance and support to the central administration and coaching staff of the Athletic department:

Drafts correspondence and memos, utilizes work processing and graphics software to format and generate various materials including correspondence, memos, reports, charts, minutes of meetings, slides and presentation requiring a high standard of quality

Assembles and analyzes time-sensitive, and at times confidential, information for purposes of preparing various reports, agendas, statistical and historical data

Enters updates/revisions to the Athletic Department Policy Manual

Orders and maintains department supplies and fulfills supply requests including special order items

Answers questions and provides assistance relating to office operations and established policies and procedures. Interacts with vendors/university departments providing and obtaining information

Prioritizes and manages multiple projects of a complex nature simultaneously

Builds effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed

Ensures optimum service to all internal and external partners in response to all requests for service and information

Provides administrative support and assistance to department administrative staff and coaching staff :

Assists in the planning and coordination of department meetings and gatherings including facilitating arrangements for room reservations, audio/visual needs and other special accommodations such as catering

Creates presentations, documents and reports for internal and external meetings and conferences

Assists with technology operations and relevant IT needs

Manages travel needs for administrative staff as needed

Provides other general support:

Oversees office equipment to ensure the equipment is working properly and is properly maintained

As required, takes minutes of various departmental meetings

Promote the Universitys commitment to customer service by:

Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed

Ensuring optimum service to all internal and external partners in response to all requests for service and information

Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles

Promote the Universitys commitment to customer service by:

Performs other job duties as assigned

WORKING CONDITIONS:

Position involves working with confidential and time sensitive data

Occasional travel between campuses and for off-site meetings

Nature of position will require occasional work on evenings and weekends

Minimum Qualifications (Required):

HS Diploma or GED/equivalent; Bachelors preferred

1-2 years administrative experience preferably working in a collegiate Athletic Department office

Familiarity with NCAA and America East rules and regulations and a commitment to adhere to these policies as they pertain to the duties and responsibilities of the job

Ability to work cooperatively with departmental and university staff, as well as internal and external constituencies

Ability to understand and follow complex oral and written instructions

Strong organizational skills and meticulous attention to detail

Demonstrated written and verbal communication skills

Experience working effectively in diverse environments

Additional Considerations:

Professional demeanor, with a positive disposition and problem solving capabilities

Ability to be flexible, take initiative, and handle multiple tasks

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

A job offer for this position is contingent upon a satisfactory response to a background and Criminal Offender Record Information (CORI) check and review.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications are received.

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.