Tenders or requests to participate must be sent to: London Borough of Lewisham
4th Floor, Laurence House
For the attention of: Ms Wendy Nicholas
SE6 4RU Catford
UNITED KINGDOM
Telephone: +44 2083142194
E-mail: wendy.nicholas@lewisham.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Lewisham Council seeks to appoint supplier(s) to deliver: PPM, Reactive Repairs and Building Cleaning and Related Services. The services will be tendered in 3 Lots as follows:
Lot 1 — PPM and repairs;
Lot 2 — Building cleaning and related services;
Lot 3 — Combined PPM and related services.
The Council, following evaluation of all 3 Lots, will determine at its sole discretion, whether to award 2 separate contracts, 1 for PPM and Repairs (Lot 1) and 1 for Building cleaning and Related Services (Lot 2), or 1 single contract for the provision of combined PPM, Reactive Repairs and Building Cleaning and Related Services (Lot 3).
Candidates may bid for any or all Lots.
This contract will provide the above services primarily to Lewisham operational estate.

II.1.6)Common procurement vocabulary (CPV)

90900000, 90600000, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lewisham Council seeks to appoint supplier(s) to deliver: PPM and Repairs and Building Cleaning and Related Services.
Planned Preventative Maintenance and Reactive Repairs will include, but is not limited to:
— Statutory PPM;
— Health and safety PPM;
— Business critical PPM.
PPM tasks will be carried out and be compliant with SFG20 and all relevant statutory instruments, related ACOPs and manufacturers recommendations relevant to the assets and service scope of the contract, as applicable.
Repairs and Maintenance may include but is not limited to:
— Reactive repairs;
— Capital works;
— Modifications to assets / systems;
— Replacement of assets / remedial works.
Building Cleaning and Related Services tasks will include but is not limited to:
— General cleaning;
— Pest control;
— Confidential waste disposal;
— Nappy and sanitary waste disposal;
— Supply of drinking water coolers;
— Window and general glazing cleaning.
Combined PPM, Repairs, Building Cleaning and Related Services:
This combination will include all tasks listed above in Lots 1 and Lots 2. As per II.1.5) the council may award 2 separate contracts or 1 contract for the provision of both PPM and Repairs and Building Cleaning and Related Services.
Estimated contract value attributed to each Lot is as follows (the estimated contract value includes the option to extend for a further 2 years):
Planned preventative maintenance and reactive repairs — 6 000 000 GBP;
Building cleaning and related services — 6 500 000 GBP;
Combined PPM, repairs, building cleaning and related services — 12 500 000 GBP.
Candidates may bid for any or all Lots.
This contract will provide the above services primarily to Lewisham operational estate.
Estimated value excluding VAT:
Range: between 6 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the contract for a further 2 years, at the council’s discretion, at the end of the initial 3 year term.
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015, on the basis of the PQQ and information provided in response to an Invitation to Tender.
This procurement will be managed electronically via the London Tenders Portal, where the opportunity will be advertised. To participate in this procurement, participants must 1st be registered on the London Tenders Portal. If you have not registered, please follow the link below:https://www.londontenders.org/Once you have registered on the London Tenders Portal, as a registered user, you will be able express an interest in the procurement opportunity.
All project related queries will be through London Tenders Portal messaging. Please note it is your responsibility to access these emails on a regular basis to ensure you have full sight of all relevant information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015, on the basis of the PQQ and information provided in response to an Invitation to Tender. The Council will ask suppliers to provide 1 of the following as part of the PQQ assessment: a) A copy of its audited accounts for the most recent 2 years; b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; d) Alternative means of demonstrating financial status if any of the above are not available.
Minimum level(s) of standards possibly required: Please refer to the PQQ for minimum levels of standards required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015, on the basis of the PQQ and information provided in response to an Invitation to Tender. Suppliers will be asked to provide details of up to 3 contracts, in any combination from either the public or private sector, that are relevant to the Council’s requirement. Contracts for supplies or services should have been performed during the past 3 years. Works contracts may be from the past 5 years, and VCSEs may include samples of grant funded work. Consortia bids should provide relevant examples of where the consortium has delivered similar requirements; if this is not possible (e.g. the consortium is newly formed or a Special Purpose Vehicle will be created for this contract) then 3 separate examples should be provided between the principal member(s) of the proposed consortium or Special Purpose Vehicle (3 examples are not required from each member). Where the Supplier is a Special Purpose Vehicle, or a managing agent not intending to be the main provider of the supplies or services, the information requested should be provided in respect of the principal intended provider(s) or sub-contractor(s) who will deliver the supplies and services.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: See PQQ Evaluation criteria and the ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.7.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained