Data Privacy

Canajoharie Parents’ Bill of
Rights for Data Privacy and Security

The Canajoharie Central School District is
committed to ensuring student privacy in accordance with local,
state and federal regulations and district policies. To this end and
pursuant to U.S. Department of Education (DOE) regulations
(Education Law §2-d), the district is providing the following
Parents’ Bill of Rights for Data Privacy and Security:

• A student’s personally identifiable information
cannot be sold or released for any commercial or marketing purposes.

• Parents have the right to inspect and review
the complete contents of their child’s education record, including
any student data maintained by the Canajoharie Central School
District. This right of inspection of records is consistent with the
federal Family Educational Rights and Privacy Act (FERPA). Under the
more recently adopted regulations (Education Law §2-d), the rights
of inspection are extended to include data, meaning parents have the
right to inspect or receive copies of any data in their child’s
educational record. The New York State Education Department (SED)
will develop further policies and procedures related to these rights
in the future.

• State and federal laws protect the
confidentiality of personally identifiable information and
safeguards associated with industry standards and best practices,
including but not limited to, encryption, firewalls and password
protection, must be in place when data is stored or transferred.

• A complete list of all student data elements
collected by the state is available for public review in an Excel
file at
http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx
or in a
PDF file. Parents may also obtain a copy of this list by writing
to the Office of Information & Reporting Services, New York State
Education Department, Room 863 EBA, 89 Washington Avenue, Albany, NY
12234.

• Parents have the right to have complaints about
possible breaches of student data addressed. Complaints should be
directed to: Deborah Grimshaw, Superintendent, Canajoharie Central
School District, 136 Scholastic Way, Canajoharie, NY 13317, (518)
673-6302. Complaints to SED should be directed to: Chief Privacy
Officer, New York State Education Department, 89 Washington Avenue,
Albany, NY 12234; the e-mail address is
cpo@mail.nysed.gov. SED’s complaint process is under development
and will be established through regulations from the department’s
chief privacy officer, who has yet to be appointed.

Additional student data privacy
information

This bill of rights is subject to change based on
regulations of the commissioner of education and the SED chief
privacy officer, as well as emerging guidance documents from SED.
For example, these changes/additions will include requirements for
districts to share information about third-party contractors that
have access to student data, including:

• How the student, teacher or principal data will
be used;

• How the third-party contractors (and any
subcontractors/ others with access to the data) will abide by data
protection and security requirements;

• What will happen to data when agreements with
third-party contractors expire;

• If and how parents, eligible students, teachers
or principals may challenge the accuracy of data that is collected;
and

• Where data will be stored to ensure security
and the security precautions taken to ensure the data is protected,
including whether the data will be encrypted.

More information

If you would like more information, please
contact Deborah Grimshaw, Superintendent, Canajoharie Central School
District, 136 Scholastic Way, Canajoharie, NY 13317, (518) 673-6302.
More information is also available on the following websites:

This page is maintained by
Ben Meyers,
Communications Specialist, according to Web guidelines used by Canajoharie
Central Schools. All rights reserved. Some pages on this site are in PDF format
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Reader to view and/or print. This website was produced by the Capital
Region BOCES Communications Service, Albany, NY Copyright 2017.