Pearson Gore Chartered Surveyors takes all reasonable care to ensure that the information contained on this website is accurate, however, we cannot guarantee its accuracy and we reserve the right to change the information on this website (including these terms and conditions) at any time.

These particulars are prepared for the guidance of prospective purchasers. They are intended to give a fair overall description of the property but are not intended to constitute part of an offer or contract.

Descriptions of the property (whether in the text, plans or photographs) are inevitably subjective and the descriptions contained herein are given in good faith as an opinion and not by way of statement of fact.

Nothing in these particulars shall be deemed to be a statement that the property is in good condition or otherwise nor that any services or facilities are in good working order.

Email Sharing and Usage

We will never share, sell, or rent individual personal information with anyone without your advance permission or unless ordered by a court of law. Information submitted to us is only available to employees managing this information for purposes of contacting you or sending you emails based on your request for information and to contracted service providers for purposes of providing services relating to our communications with you.

Data Privacy policy

Principles

In order to operate effectively and fulfil its legal obligations, Pearson Gore needs to collect, maintain and use certain personal information about current, past and prospective customers, suppliers, landlords, tenants, contractors and other individuals with whom it has dealings. All such personal information, whether held on computer, paper or other media, will be obtained, handled, processed, transported and stored lawfully and correctly, in accordance with the safeguards contained in the GDPR Data Protection

Pearson Gore is committed to the principles of data protection as detailed in the GDPR. These principles require that personal information must:

• Be fairly and lawfully processed and not processed unless specific conditions are met• Be obtained for one or more specified, lawful purposes and not processed in any manner incompatible with those purposes• Be adequate, relevant and not excessive for those purposes• Be accurate and, where necessary, kept up to date• Not be kept for longer than is necessary• Be processed in accordance with the data subject’s rights under the GDPR• Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage, and• Not be transferred to countries outside the European Economic Area (EEA), unless the country or territory ensures adequate protection for the rights and freedoms of the data subjects.

Compliance

In order to comply with the data protection principles, Pearson Gore will:

• Observe fully all conditions regarding the fair collection and use of personal information• Meet its legal obligations to specify the purpose for which information is used• Collect and process appropriate personal information only to the extent that it is needed to fulfil operational needs or to comply with legal obligations• Ensure the quality of the personal information used• Apply strict checks to determine the length of time personal information is held• Ensure that individuals about whom information is held are able to exercise their rights under the GDPR, including the right to be informed that processing is taking place, the right of access to their own personal information, the right to prevent processing in certain circumstances and the right to correct, rectify, block or erase incorrect information• Take appropriate technical and organisational security measures to safeguard personal information, and• Ensure that personal information is not transferred outside the EEA without suitable safeguards.

Responsibilities

• Overall responsibility for ensuring that the company complies with its data protection obligations rests with the Company Directors• It is the responsibility of all employees, customers, suppliers, landlords, tenants, and contractors to ensure that personal information provided to the Company, is accurate and up to date. • Employees whose role involves the collection, maintenance and processing of personal information about other employees, customers, suppliers, landlord, tenants, contractors or any other individuals with whom the Company has dealings are responsible for following the Company’s rules on good data protection.

Information held

Pearson Gore holds the following personal information about its employees, customers, suppliers, landlord’s tenant’s and contractor’s.

This information is used for contractual / lawful / legislative purposes.

Retention Period

This Information is retained only for as long as it is required by either legislation or law. Where neither of these sets the period for retention then Pearson Gore will set one abiding by the key principles of fairness, lawfulness and transparency.

Who Information may be shared with

Financial / Professional OrganisationsAccountants / SolicitorsI.T. Support ProvidersCentral / Local Government

Contact Information may also be shared with

Landlord / TenantsContractors who are required to carry out maintenance and repairs

Access to information

Anyone who is the subject of personal information held by the Pearson Gore has the right to make a subject access request, those who wish to exercise this right should write to the Company Director. As a result of the SAR (subject access request), any personal information found to be incorrect will be amended. The Company will deal promptly with any subject access requests and will normally respond within one month. If there is a reason for delay, the person making the request will be informed accordingly.

IT communications and monitoring

Pearson Gore provides employees with access to various computer facilities for work and communication purposes. In order to ensure compliance with all applicable laws in relation to data protection, information security and compliance monitoring, the Company has adopted an IT communications and monitoring policy, which should be read in conjunction with this data protection policy.

Data Security

Pearson Gore is committed to the safe security of all the data it holds. All files containing personal data are kept either in secure cabinets or a locked safe, only used for specific processing when required and accessed strictly by authorised personnel only. Data held on our computers is stored on the company server, which is monitored closely by our I.T. provider and protected from the threat of malware, phishing and cyber-attacks.

Breach of the policy

Breach of this policy will be regarded as a disciplinary offence and will be dealt with under the Company’s formal discipline procedure and if required reported to the ICO.

Anyone who considers that there has been a breach of this policy in relation to personal information about them held by the Company should raise the matter via the Data Controller.