Privacy Policy & Cookies

This Privacy Notice was last changed on 20 June 2018.

1 Who we are

The PRS REIT plc (10638461) respects your privacy. This privacy notice sets out the way we use your information: what we collect, how we collect it, how we use it, why we use it, who we share it with and the rights to which you may be entitled.

The PRS REIT plc is the data controller of the personal data that we collect and process about you.

If you have any questions or anything in this notice is unclear, please get in touch at the following email address: info@theprsreit.com or use the contact details in the Contact Us section at the end of this notice.

We may change portions of this privacy notice from time to time. If we make a change that significantly affects your rights or, to the extent we are permitted to do so, significantly changes how we use your personal information, we will notify you by way of a prominent posting on our websites and/or e-mail and/or postal mail within a reasonable period prior to the change becoming effective.

The company secretary for The PRS REIT plc is Sigma Capital Property Ltd and The PRS REIT plc is managed by Sigma PRS Management Limited. In some cases these Sigma Capital Group plc group companies (and others) ("Sigma Group") may be a data controller in respect of your personal data. Please refer to the Sigma group privacy notice at www.sigmacapital.co.uk

If you are a tenant or an applicant to be a tenant, using Sigma Group's Simple Life services, you should refer to the separate privacy notice at www.simplelifehomes.co.uk/privacy. Please read that notice carefully as it provides further information on how the Sigma Group uses your personal information in respect of the Simple Life services.

2 Your information

Data Collection and Usage: General

We will collect and use your personal information for the purposes set out in more detail in this section. Your information may be shared with our group companies and the Sigma Group and with some third parties.

What we collect

How we use it

Why we use it

1

Information when you communicate with us whether in person, through our website or via email, over the phone or via any other medium, including:

Your contact details;

The details of your communications with us;

The details of our messages to you.

We use this information, including to:

Answer any issues or concerns;

Provide you with the information and services you request from us;

Allow us and the Sigma Group companies and/or designated estate agents or tenancy management partners to contact you in response to your enquiry and/or provide you with the services that you have requested;

Develop new services;

Improve our services;

Personalise our service.

We use this information because:

We require to meet legal, regulatory or other compliance obligations;

We have a legitimate business interest in understanding customer feedback and in responding to customer communications in a consistent way;

We have a legitimate business interest in providing and improving our services;

We have a contractual obligation or a legitimate interest to respond to our customer requests.

2

Information that we collect through your use of our website including:

Ensure that content on our website is presented in the most effective manner for you and your computer;

Monitor the way our website is used.

We use this information because:

We have a legitimate business interest in understanding how our website is accessed, how it is used and any problems users have with it across multiple devices.

3

Where you are a tenant, information you provide to us relating to your tenancy (or application) or which we receive from our third party partners, such as estate agents or tenancy management partners. This information shall include:

This information relates to tenancies in respect of properties of which we are the landlord or in respect of which we are the manager on behalf of a third party.

In particular we receive information from Sigma Group companies and SDL Lettings Management Limited (and their partners). SDL Lettings Management is a data controller of information they provide to us and you should refer to their policy for details on how they collect, hold, use and share your data. This can be found at: www.sdlpropertymanagement. co.uk

We have a legitimate interest in managing our tenancies and otherwise operating our business as a property rental company.

4

Information that we collect incidentally from other sources or public sources, including:

Information available in the media;

Information collected by security systems;

We use this information, including to:

Maintain market awareness;

Provide security to our sites;

Answer any issues or concerns.

We use this information because:

We have a legitimate business interest in maintaining a public profile;

We have a legitimate business interest in providing security over our business;

We have a legitimate business interest in understanding customer feedback and in responding to customer communications in a consistent way.

5

Information that we collect from individuals representing organisations, including:

Contact details of individuals working for organisations;

Other personal information regarding such individuals.

We use this information, including to:

Build relationships with other organisations;

Administer our relationships with organisations that we do business with

We use this information because:

We have a legitimate business interest in developing and maintaining relationships with vendors, partners and other companies and dealing with individuals who work for them.

Data Collection and Usage: Shareholders

In addition to the general uses of personal information set out above, if you are a shareholder in The PRS REIT plc (or you represent an individual or organisation who is a shareholder) we will collect and use personal information for the purposes set out in more detail in this section. Your information may be shared with members of the Sigma Group and with some third parties.

What we collect

How we use it

Why we use it

1

When you communicate with us in relation to a shareholding, you may provide us with or we may otherwise collect personal information, such as:

We will collect personal information from a number of sources. These include:

Directly from you when you complete forms, use our website, provide documentation to us or communicate with us;

Third parties authorised by you;

Your and our professional advisors: such as share registrars, lawyers, accountants, financial advisors or brokers;

credit reference agencies, money laundering check providers;

Government bodies, the Police or law enforcement and our regulators.

Administering the shareholding (directly with you or through your or our representatives), including maintaining shareholder records, making shareholder announcements, providing shareholder communications (including the provision of reports and accounts), receiving money and/or making payments (such as in respect of dividends and share sale proceeds) and dealing with enquiries, complaints and other communications.

We will also use your personal information for:

dealing with any legal disputes;

complying with any regulatory requirements;

retaining records relating to The PRS REIT plc and the shareholdings in it.

We use this information:

To perform and administer our contract with you regarding a shareholding;

To comply with any legal obligations and regulatory requirements;

For our legitimate interests, such as the maintenance of up to date shareholder records and the efficient handling of queries, complaints and other communications;

To establish, defend or bring legal claims.

Direct Marketing

We may use personal information you give us for direct marketing purposes to provide updates; newsletters; events; offers or other communications that we think may interest you. We will only do this with your consent or where we otherwise have a legitimate interest to do so and are permitted by applicable law. We may share personal information with third parties to help us with our marketing and promotional projects, or sending marketing communications.

If you want to opt out of receiving promotional and marketing emails, text messages, post and other forms of communications from us or our promotional partners in relation to which you might receive in accordance with this section, you can best opt out by using one of the following ways:

If you do opt out of receiving promotional and marketing messages, we can still contact you regarding our business relationship with you, such as account status and activity updates, survey requests in respect of products and services we have provided to you or respond to your inquiries or complaints, and similar communications.

Automated processing

We make automated decisions regarding you in the following situations: credit checks and background checks relating to a tenancy. These may be undertaken by third parties acting on our behalf, such as SDL Lettings Management who in turn use third parties, including Van Mildert (www.vanmildert.net/) and Let Alliance (www.letalliance.co.uk/).

We will conduct our credit check on you prior to a tenancy commencing. We will conduct a search against your available credit file. If our search against your credit file illustrates to us that you have an inappropriate credit rating, a decision will be taken automatically to not proceed with your application to become a tenant.

Submitting to a credit reference check is necessary for us to offer you a tenancy. If this information is not provided we cannot agree to provide a tenancy to you.

If you disagree with the decision you are entitled to contest this by contacting us at following email address: info@theprsreit.com

Legal requirements

Your personal information may also be processed if it is necessary on reasonable request by a law enforcement or regulatory authority, body or agency or in the defence of a legal claims. We will not delete personal information if relevant to an investigation or a dispute. It will continue to be stored until those issues are fully resolved.

If you do not provide us with the requested personal information we may not be able to progress our dealings with you, including with respect to any shareholding in The PRS REIT plc.

Information we share

There are certain circumstances where we may transfer your personal data to employees, contractors and to other parties.

We may share information about you among members of our group of companies and/or with the Sigma Group so we can provide the best service across our group. Each Sigma Group member is bound to keep your information in accordance with this privacy notice;

In respect of tenants we share your data with our service providers, such as SDL Letting Management Limited, who provide tenant management services for us. SDL Lettings Management is a data controller of your information and you should refer to their policy for details on how they collect, hold, use and share your information. This can be found at: www.sdlpropertymanagement.co.uk. Where we are a manager upon behalf of a third party we may share certain information with them, relating to the properties in respect of which we manage on their behalf;

In respect of shareholders we will share personal information with Link Asset Services who manages our share register and provide associated services. Link Asset Services shall be a data controller in respect of the information that they hold about you. Please review their privacy notice at www.linkassetservices.com/privacy-policy We will also share personal information with payment providers who help us manage dividend and other payments to our shareholders;

Solicitors and professional services firms how provide us with legal support in relation to our services or any legal claims;

We may also share your information with the following other certain contractors or service providers, including those who provide and help operate our IT and back office systems. This includes Zypha Limited;

Our suppliers and service providers will be required to meet our standards on processing information and security. The information we provide them, including your information, will only be provided in connection with the performance of their function; and

We may also share your information with certain third parties. We will do this either when we receive your consent or because we need them to see your information to provide products or services to you.

Your personal information may also be transferred to other third party organisations in the following scenarios:

If we're discussing selling or transferring part or all of our business – the information may be transferred to prospective purchasers under suitable terms as to confidentiality;

If we are reorganised or sold, information may be transferred to a buyer who can continue to provide services to you;

If we're required to by law, or under any regulatory code or practice we follow, or if we are asked by any public or regulatory authority – for example the Police, HMRC and the Information Commissioner's Office;

If we are defending a legal claim your information may be transferred as required in connection with defending such claim.

Finally, your personal data may be shared if it is made anonymous and aggregated, as in such circumstances the information will cease to be personal data.

Where your information will be held

When we share your information, your information may be transferred outside the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission;

Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.

Please contact us at info@theprsreit.com if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Please also note that our directors and other individuals working for us may in limited circumstances access personal information outside of the EEA if they are travelling outside of the EEA. If they do so access to personal information will be subject to using our security measures.

How long your information will be held

We will keep your data for as long as it is reasonably necessary, depending upon the type of information and the reason why we collected it from you. It will depend on a number of factors. The criteria we may use to determine the retention period for certain categories of data includes:

• whether there is any ongoing contractual, legal or financial claim that relates to your relationship with us; and

• whether any applicable law, statute, or regulation allows for a specific retention period; and

• what the expectation for retention was at the time the data was provided.

Generally, where there is no legal requirement we will retain physical and electronic records for a period of 6 years after your dealings or communications with us, for the eventuality of any legal dispute arising out of them.

3 Your rights

You have certain rights in relation to your personal information. The availability of these rights and the ways in which you can use them are set out below in more detail.

Some of these rights will only apply in certain circumstances. If you would like to exercise, or discuss, any of these rights, please contact us at info@theprsreit.com or in one of the ways provided in the Contact Us section at the end of this privacy notice.

Access: you are entitled to ask us if we are processing your information and, if we are, you can request access to your personal information. This enables you to receive a copy of the personal information we hold about you and certain other information about it to check that we are lawfully processing it.

Correction: you are entitled to request that any incomplete or inaccurate personal information we hold about you is corrected.

Erasure: you are entitled to ask us to delete or remove personal information in certain circumstances. There are also certain exceptions where we may refuse a request for erasure, for example, where the personal data is required for compliance with law or in connection with claims.

Restriction: you are entitled to ask us to suspend the processing of certain of your personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Transfer: you may request the transfer of certain of your personal information to another party.

Objection: where we are processing your personal information based on a legitimate interests (or those of a third party) you may challenge this. However we may be entitled to continue processing your information based on the our legitimate interests or where this is relevant to legal claims. You also have the right to object where we are processing your personal information for direct marketing purposes.

Automated decisions: you may contest any automated decision made about you where this has a legal or similar significant effect and ask for it to be reconsidered.

More information regarding your legal rights in respect of personal information can be found at www.ico.org.uk/for-the-public/. You also have a right to lodge a complaint with a supervisory authority, in particular in the Member State in the European Union where you are habitually resident, where we are based, or where an alleged infringement of Data Protection law has taken place. In the UK you can make a complaint to the Information Commissioner's Office (Tel: 0303 123 1113 or at www.ico.org.uk).

Cookies

We use cookies that identify your browser or device. They collect and store information when you visit our website about how you use it. For more information about cookies, the types of cookies we use and how we use them please see our Cookies Notice.

Security

We are committed to keeping your personal information safe. We've got physical, technical and administrative measures in place to prevent unauthorised access or use of your information. However, the Internet is an open system and we cannot and do not guarantee or warrant the security of any information that you transmit on or through our Website or that we otherwise maintain.

Changes to the notice

This notice will be changed from time to time. If we change anything important about this notice (the information we collect, how we use it or why) we will highlight those changes at the top of the notice and provide a prominent link to it for a reasonable length of time following the change.

If you would like to access previous versions of this privacy notice please contact us using the details in the Contact Us section.

Contact Us

It is important to ensure that the personal information we hold about you is accurate and up‐to‐date, and you should let us know if anything changes. You can contact us using the details below.

If you are a shareholder you may contact us or our registrars using the details below.

The PRS REIT plc: If you have any questions about this privacy notice please contact us: using info@theprsreit.com or on 0333 999 9926, or at Floor 3, 1 St. Ann Street, Manchester, M2 7LR.

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Disclaimer July 2018

IMPORTANT NOTICE – YOU MUST READ THIS DISCLAIMER IN FULL

BEFORE ACCESSING THIS WEBSITE YOU MUST CONFIRM YOU MEET THE BELOW CRITERIA AND ARE HAPPY TO PROCEED BASED ON THE INFORMATION PROVIDED. IF YOU ARE NOT ABLE TO MAKE THIS CONFIRMATION YOU MUST NOT PROCEED ANY FURTHER AND SHOULD NOT ACCEPT THESE TERMS.

THE INFORMATION CONTAINED ON THIS WEBSITE (INCLUDING FORWARD-LOOKING STATEMENTS) MAY BE SUBJECT TO MATERIAL UPDATING, REVISION, VERIFICATION, CORRECTION, COMPLETION AND AMENDMENT WITHOUT NOTICE AND SUCH INFORMATION MAY CHANGE MATERIALLY. STATEMENTS CONTAINED ON THIS WEBSITE INCLUDE STATEMENTS OF CIRCUMSTANCES WHICH MAY EXIST ON THE DATE UPON WHICH THE SHARES ARE ADMITTED TO TRADING ON THE SPECIALIST FUND SEGMENT OF THE LONDON STOCK EXCHANGE’S MAIN MARKET FOR LISTED SECURITIES, BUT MAY NOT EXIST AT THE DATE UPON WHICH THE INFORMATION CONTAINED ON THIS WEBSITE IS ACCESSED.

THE PROSPECTUS AND THE MATERIALS ARE NOT DIRECTED AT OR ACCESSIBLE BY PERSONS IN THE UNITED STATES, OR PERSONS RESIDENT OR LOCATED IN AUSTRALIA, CANADA, JAPAN, THE REPUBLIC OF SOUTH AFRICA OR ANY OTHER JURISDICTION WHERE THE EXTENSION OF AVAILABILITY OF THE PROSPECTUS AND THE MATERIALS TO WHICH YOU ARE SEEKING ACCESS WOULD BREACH ANY APPLICABLE LAW OR REGULATION.

The information contained within this website is issued by The PRS REIT plc in good faith and is being supplied to you solely for your information and does not constitute or form part of, and should not be construed as, any offer for sale or subscription of, or solicitation or any offer to buy or subscribe for or otherwise acquire, any securities of The PRS REIT plc or any other entity in any jurisdiction, and should not be relied upon as such by any person. Reliance on the information contained within this website for the purpose of engaging in any investment activity may expose an individual or organisation to a significant risk of losing all of their investment.

Any investment in the securities of The PRS REIT plc must be made solely on the basis of the information in the most recent version of the prospectus in respect of The PRS REIT plc (the “Prospectus“) as published on this website. Prospective investors should carefully read the terms and conditions in the Prospectus and other available current legal documents, as well as all other documents that may be required on the basis of local provisions of law and regulations, before making an investment decision.

The information contained within this website is not directed to, or intended for distribution to or use by, any person or entity that is a citizen or resident or located in any locality, state, country or other jurisdiction in which such distribution, publication, availability or use would be contrary to law or regulation or which would require any registration or licensing within such jurisdiction. Any failure to comply with these restrictions may constitute a violation of the securities laws of any such jurisdiction. In particular it should be noted that the ordinary shares of The PRS REIT plc have not been and will not be registered under the U.S. Securities Act of 1933, as amended, (the “Securities Act”) or with any securities regulatory authority of any state or other jurisdiction of the United States and The PRS REIT plc has not registered, and does not intend to register, as an investment company under the U.S. Investment Company Act 1940, as amended, (the “Investment Company Act”). Accordingly, the ordinary shares of The PRS REIT plc may not be offered, sold, pledged or otherwise transferred or delivered within the United States or to, or for the account or benefit of, any US persons (as defined in Regulation S under the Securities Act) except in a transaction meeting the requirements of an applicable exemption from the registration requirements of the Securities Act and in a manner that would not require registration of The PRS REIT plc under the Investment Company Act. There will be no offer of the ordinary shares of The PRS REIT plc in the United States.

The Specialist Fund Segment is intended for institutional, professional, professionally advised and knowledgeable investors who understand, or who have been advised of, the potential risk of investing in companies admitted to the Specialist Fund Segment.

The information contained within this website is directed only at (i) persons outside the United Kingdom to whom it is lawful to communicate, (ii) persons having professional experience in matters relating to investments who fall within the definition of “investment professionals” in Article 19(5) of the Financial Services and Markets Act 2000 (Financial Promotion) Order 2005 (as amended), or (iii) high net worth companies, unincorporated associations and partnerships and trustees of high value trusts as described in Article 49(2) of the Financial Services and Markets Act 2000 (Financial Promotion) Order 2005, as amended; provided that in the case of persons falling into categories (ii) or (iii), the communication is only directed at persons who are also “qualified investors” as defined in section 86 of the Financial Services and Markets Act 2000 (each a “Relevant Person“). Any investment or investment activity to which the information contained within this website relates is available only to and will be engaged in only with such Relevant Persons. Persons within the United Kingdom (other than persons falling within (ii) and (iii) above) should not rely on or act upon the information contained within this website.

Neither The PRS REIT plc nor their affiliates nor their advisers, nor any of such person’s respective partners, shareholders, directors, officers, affiliates, advisers or representatives, shall have any liability whatsoever (in negligence or otherwise) for any loss howsoever arising from any information or opinions contained within this website nor shall they accept any responsibility whatsoever for, or make any representation or warranty, express or implied, as to the truth, fullness, accuracy or completeness of, the information contained within this website (or whether any information has been omitted from the website) or any other information relating to The PRS REIT plc, their subsidiaries or associated companies, in any form whatsoever, howsoever transmitted or made available or for any loss howsoever arising from any use of the contents of this website or otherwise arising in connection therewith. Any adviser that The PRS REIT plc has retained or may in the future retain is and will be acting exclusively for The PRS REIT plc and no one else (including but not limited to you or any other visitor to this website) and will not treat any person other than The PRS REIT plc as their client and will not be responsible to anyone other than The PRS REIT plc for providing the protections afforded to their customers or clients or for advising any other person in relation to the matters contained within this website.

This website may contain statements that are, or may be, forward-looking statements with respect to the financial condition, results of operations, target returns, business achievements and/or investment strategy of The PRS REIT plc. These forward-looking statements are not based on historical facts, but rather on current expectations and projections about future events. These forward-looking statements are subject to unknown risks and uncertainties. These risks and uncertainties could cause actual results, financial condition, performance target returns or achievements of The PRS REIT plc to differ materially from the future results, performance returns or achievements expressed or implied by the forward-looking statements.

Neither The PRS REIT plc nor their affiliates nor their advisers are under an obligation to correct, update or keep current the information contained within this website or to publicly announce or inform you of the result of any revision to the statements made herein or therein except where they would be required to do so under applicable law. The information contained within this website is issued on the express understanding that it does not contain all information that may be required to evaluate the transaction in question and may not be accurate and/or complete. No information contained within this website should form the basis of, or be relied on in connection with, any contract or commitment or investment decision relating thereto, nor does it constitute a recommendation regarding the securities of The PRS REIT plc. The information and opinions contained within this website are not based upon a consideration of your particular investment objectives, financial situation or needs. The information contained within this website does not constitute an audit or due diligence review and should not be construed as such nor has it been approved by any regulatory or supervisory body. You must make your own independent assessment and investigations as you deem necessary. You may wish to seek independent legal, regulatory, accounting, tax and such professional advice as appropriate with regards to the contents of this website, particularly if you are unsure about the meaning of any information provided on this website. The information contained within this website is issued to interested parties for information only and on the express understanding that they shall use it only for the purpose set out above.Please remember that past performance of an investment is not necessarily a guide to future performance. The value of an investment and the income from it can fall as well as rise as a result of market and currency fluctuations and you may not get back the amount originally invested. The market value of the shares of The PRS REIT plc may not reflect the underlying net asset value of the investments held by The PRS REIT plc. The PRS REIT plc is able to borrow to raise further funds for investment purposes if the board of directors consider that it may be commercially advantageous to do so. This is generally described as “gearing”. An investment company which has made investments as a result of gearing may have a more volatile share price as a result; gearing can increase shareholder returns in rising markets but conversely can increase the extent to which the value of the funds attributable to shareholders decreases in falling markets. Tax assumptions may change if the law changes and the value of tax relief (if any) will depend upon your individual circumstances. You should consult your own tax advisers in order to understand any applicable tax consequences.

Please note that this notice may be altered or updated from time to time. You should read it carefully in full each time you wish to view the website. The information contained within this website speaks only at the date of the relevant document or announcement reproduced on this website, and The PRS REIT plc has and accepts no responsibility or duty to update any such information, document or announcement, and reserves the right to add, remove or amend any information reproduced on the website at any time. Neither the directors of The PRS REIT plc, nor The PRS REIT plc, nor any of its affiliated companies, have reviewed, and no such person is or shall be responsible for or accepts any liability in respect of, information that may be linked to this website by a third party.

These terms and conditions are governed and interpreted pursuant to the laws of England and Wales. If any part of these terms and conditions is deemed unlawful, void or unenforceable, that part will be deemed severable and will not affect the validity and enforceability of the remaining provisions. None of these terms and conditions are enforceable under the Contracts (Rights of Third Parties) Act 1999 by a person who is not a party to its terms.

THE INFORMATION ON THIS WEBSITE MAY NOT BE DOWNLOADED, FORWARDED, TRANSMITTED OR SHARED WITH ANY OTHER PERSON EITHER IN WHOLE OR IN PART WHERE TO DO SO WOULD OR MAY CONSTITUTE A VIOLATION OF THE RELEVANT LAWS OR REGULATIONS OF ANY JURISDICTION.

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