That the minutes of the Ordinary Meeting held on 11
October 2018 be confirmed.

The
Motion on being put to the meeting was carried unanimously.

Carried

BS18/61 Audited
2017/18 Annual Financial Statements

Executive Summary

The
audited Financial Statements for 2017/2018 are being presented to meet
legislative requirements under Section 419 of the Local Government Act in
relation to their completion, audit and presentation.

The
General Purpose Financial Statements and Special Purpose Financial Statements
are the statements required to be produced by the Australian International
Financial Reporting Standards whilst the Special Schedules contain additional
information required for the NSW Grants Commission, Australian Bureau of Statistics,
Department of Primary Industries Water and Office of Local Government.

The final
audited Financial Statements require certification by the designated
signatories for the audit opinion and Conduct of the Audit Report to be
issued, and for the Financial Statements to be then lodged with the Office of
Local Government.

1. Approve
the General Purpose Financial Statements – Statement by Councillors and
Management and Special Purpose Financial Statements – Statement by
Councillors and Management forms relating to the audited 2017/2018 annual
Financial Statements for completion by the designated signatories.

The
purpose of policy is to document Council’s intent, commitment and/or a
position on a particular topic as well as ensure transparency and
accountability in local government. This report presents the amended
Reserve Naming and Memorial Policy for Council adoption.

That Council adopt the amended Reserve Naming and Memorial
Policy as tabled with the following inclusions inserted at the appropriate
place:

1. Council will consider merit based
applications for existing reserve renaming after a period of 25 years has
lapsed. This initiative endeavours to offer the opportunity to members of our
community, who make substantial contributions in subsequent generations,
relevant and deserved acknowledgement if Council considers it is appropriate;

2. Further
in Section 3, that Council replace the word “will” with the word
“may” in order to remove unauthorised memorials.

Council’s
Bank Balances and Investments as at 30 September 2018 totalled
$209,780,525.14. Council receives independent advice and invests
surplus funds in accordance with Council’s Investment Policy to
maximise investment income and preserve capital to assist with funding
requirements for projects listed under the My Coffs Community Strategic Plan.

Also
included in the monthly report is a summary of Council’s Socially
Responsible Investment Performance (refer Attachment 1).

That Council note the bank balances and investments
totalling $209,780,525.14 (including from loans, Developer Contributions and
other avenues that form the restricted accounts and are committed for future
works) as at 30 September 2018.

The
Motion on being put to the meeting was carried unanimously.

Carried

BS18/62 Grant
of Right of Carriageway over Council Land at Kratz Drive, Coffs Harbour

Executive Summary

Council
own a parcel of land known as Lot 13 DP 881149 at Kratz Drive, Coffs
Harbour. An adjoining owner has approached Council to obtain a right of
carriageway over a small section of the land to enable access to the rear of
their property. The proposed easement will affect the existing handle
shaped portion of Council’s land that is already used as a driveway by
Council and is concrete sealed. This access is already impacted by an
existing easement that benefits an adjoining private property directly to the
east.

1. Grant
a Right of Carriageway easement over Lot 13 DP 881149 in favour of Lot 1 DP
1142912 defined as “Right of Carriageway 6 wide and variable” as
shown in DP 881149.

2. Accept
an amount of $2,500 inclusive of GST as compensation for the grant of the
easement.

3. Agree
that all costs associated with the matter are payable by the applicant and
owner of Lot 1 DP 1142912.

4. Execute under seal
any required documents to complete the matter.

The
Motion on being put to the meeting was carried unanimously.

Carried

BS18/63 Classification
and Categorisation of Crown Reserves under the Local Government Act

Executive Summary

The Crown
Land Management Act 2016 (CLMA) was enacted on 1 July 2018 and authorises
Council, as the appointed Crown Land Manager, to manage Crown reserves as if
they were public land under the Local Government Act 1993 (LGA).

As part of
the transition to the management of Crown reserves under the LGA Council must
assign a classification and initial categorisation to all Crown reserves
under its management. The Department of Industry – Crown Land
(DoI-CL) has provided an initial assessment of each reserve and a suggested
classification and categorisation. Council staff have undertaken a
review of the Crown reserves and the initial assessment undertaken by
DoI–CL and this report establishes concurrence with, or proposed
amendments to, the suggested treatment of each Crown reserve (refer
Attachments 1 and 2).

Any
request for changes, particularly when requesting an Operational Land
classification, must be made to the Minister administering the CLMA.
This report seeks Council’s endorsement to request an Operational Land
classification of identified Crown reserves, request identified amendments to
the initial categorisation assigned by DoI–CL and to establish a
classification and initial categorisation where no guidance was provided
(Attachment 1). The report also seeks to confirm Council’s
concurrence with DoI–CL initial classification and categorisation of
identified Crown reserves (Attachment 2).

1. Request
approval from the Minister administering the Crown Land Management Act 2016
to classify and categorise the Crown reserves listed in Attachment 1 (Council
Managed Crown Reserves – Amendments to DoI Crown Land Initial
Classification/Categorisation Assessment) in line with the proposed Council
classification and categorisation.

2. Advise
the Minister administering the Crown Land Management Act 2016 of their
concurrence with the initial classification and categorisation of Crown
reserves listed in Attachment 2 (Council Managed Crown Reserves –
Concurrence with DoI Crown Land Initial Classification/Categorisation
Assessment)

The
Motion on being put to the meeting was carried unanimously.

Carried

BS18/64 External
Communications Strategy

Executive Summary

Council’s
Operational Plan for 2017-18 identified the development of an External
Communication Strategy to provide a framework to guide all external
communication from Council.

While Council
is currently undertaking many communication activities in different parts of
the organisation, a more co-ordinated, strategic focus will integrate these
activities and strengthen Council’s overall identity.

The
strategy provides Council for the first time a comprehensive approach to
reviewing, managing and improving Council’s external communication with
its customers and the community.

Every two
years, Council conducts a Customer Satisfaction Survey and a Community
Wellbeing Survey. The Customer Satisfaction Survey aims to assess
satisfaction with Council facilities and services using a random and statistically
valid sample. The Community Wellbeing Survey aims to assess ‘Community
Wellbeing’ to help us track how the broader Coffs Harbour local
government area community is progressing in achieving the objectives of the
MyCoffs Community Strategic Plan.

The 2018
surveys were carried out by an independent consultant during June 2018. This
report provides the results from these surveys.

The Coffs
Harbour International Sports Stadium naming rights is an important
partnership for Council, particularly at this important time due to the
significant upgrade of the venue. This report provides Council with the
outcome of an open market Request for Proposal and subsequent evaluation.

The NSW
Geographical Names Board (GNB) has received a proposal from a member of the
public to name a creek located within Korora as Williams Creek. The GNB has
consulted with the community, receiving no objections to the proposal or
alternate proposals to name the creek, and now seeks the endorsement of Coffs
Harbour City Council to proceed with the final assessment of naming of the
creek.