Guidelines For Recording Time Off For March 14 Closure

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The Governor's Office of Employee Relations (GOER) offically
closed state offices, including UB, on March 14, 2017 due to
inclement weather. Learn how to charge your leave accruals.

How To Record the Closure

Since UB's closure on March 14 was ordered by the governor,
nonessential employees are not required to charge leave accruals.
However, essential employees who did not report to work on
March 14 are required to charge their accruals.

If you are not sure if you are an essential or a nonessential
employee, ask your supervisor.

For Nonessential State Employees Using the SUNY Online Time and Attendance System

Nonessential state employees who did not work any portion of
3/14/2017 due to the campus closure will need to enter a
non-chargeable absence. Please note: Classified employees must
use the “Request Time Off” page in the system.

If you are a Professional employee, enter 1 next to
Non-Chargeable. If you are a Classified employee,
enter 7.5 or 8 (depending on your work schedule) next to
Non-Chargeable using the Request Time Off Page.

From the Non-Chargeable Type drop down menu select
Extraordinary/Inclement Weather

Save Your Time Record

Employees that requested March 14 off due to the weather
conditionsonly can record March 14 as a
non-chargeable absence. If you had already submitted a
time-off request for March 14 due to the weather conditions
using accruals, you will need to withdraw it. Once the request has
been withdrawn, you will need to resubmit as a non-chargeable
absence.

Withdrawing a Time Off Request:

Go to the “Request Time Off” page in the SUNY Time
and Attendance System

Go to the bottom under “Previously Submitted
Requests”

Find the Request for March 14

Click on the “Withdraw” radio button and Click
“Submit Actions”

State Hourly Employees

HR is waiting on additional information about state hourly
employees from GOER, which should be received prior to the end of
this payroll period on 3/22/17. As soon as this information is
received, HR will share it with all employees.

For Research Foundation Employees Using E-Time Reporting

Non-Exempt Salaried Employees: If you did not work any
portion of 3/14/2017 due to the campus closure, please indicate the
number of hours that you are normally scheduled for using the hours
type “Non Worked Time”, then select the absence reason
“Site Closure-Approved by HR” on your timesheet.

Hourly Paid Employees: Please contact Denise Katus at
645-4453 prior to the completion of your timesheet if you
were scheduled to work on 3/14/2017.

Exempt Employees: If you did not work any portion of
3/14/2017 due to the campus closure, please indicate “UB
closure on 3/14” in the comments field of your timesheet.