12.5

DETERMINING
AND ENTERING GROSS MONTHLY INCOME

TCCMS will provide an automatic computation
of monthly income when entered into the system.There are occasions when it may be
necessary to complete an offline calculation of income.Use the following methods:

·Hourly
income

Determine the hourly wage and multiply this
amount by the number of hours worked during the individual’s usual work day
to determine gross daily pay.Multiply the daily pay by the number of days worked in the
individual’s work week to obtain weekly pay.

·Weekly
income

Multiply the weekly income by 4.3 to
determine monthly income.

·Income paid
every two weeks

Multiply the amount received every two
weeks by 2.15 to determine monthly income.

·Income
received twice per month

Multiply the amount received twice a month
by 2 to determine monthly income.

·Annual
income

Divide total amount of annual income by 12
to determine monthly income.

·Regular
overtime or seasonal income

Regular income may fluctuate from month to
month due to overtime occurring on a regular basis.To produce a representative income, the
income statements for the previous two-month period (8 weeks) will be
averaged.

·Income from
farm and non-farm self-employment

This type of income is usually received on
an annual basis.Determine income and
expenses in accordance with definitions of farm and non-farm employment, and
convert to a monthly figure.It may be
necessary to estimate initially until the client has some actual income
data.If the family or individual has
a deficit income due to expenses being greater than the income from farm or
non-farm self-employment, the negative figure rather than zero must be
included with other income when determining the family’s gross income.

·Regular
income obtained during a portion of the year

Some individuals have regular employment
during certain months of the year: schoolteachers, school cafeteria workers,
maintenance personnel, and Head Start workers.Some school employees are paid nine months
of the year, some are paid 10 months, and some receive pay 12 months.The caseworker must determine the pay
arrangement a school employee has so that income can be considered in
appropriate months.The average
monthly income will be considered available during the month it is received
for school employees.

Example:A school employee who is paid 10 months of
the year would be considered to have income for 10 months and 0 income for 2 months.

·Predicting
income not yet received

In cases where employment has just begun it
may be necessary to estimate the income in order to determine eligibility and
the parent fee amount.

Accept an employer’s written statement
describing the client’s wage and hours