your name and organisation name (as indicated in your STEM Alliance profile) and the information of your Back To School Activity Profile will be available in the Search process and displayed for all users

your email contact, as indicated in the STEM Alliance profile, will be shared with any user you send a Contact request to or you accept a Contact request from.

the information of the Activities (My Activities tab) you add to the tool will be displayed publicly in the PGBS campaign map, any time you create a new activity or edit an existing activity

In case you are encountering difficulties with the tool, please send an email tostemalliance@eun.orgfor assistance.

Please click here here to download the STEM Professionals Go Back To School Tool User Guide.

Fill in the form following the instructions in the page to create a new account

Step 2 – STEM Alliance portal profile

Only first time

Once you log in the portal, you need to fill in your profile in the STEM Alliance profile to access the tools.

If you already have a STEM Alliance portal profile and you have filled this information, you can skip to Point 4 (Edit Role and Subjects).

A valid email address is mandatory for the use of the tool. This is email will be used in your activities and requests to other user of the system. Adding an organization, role and subjects is also mandatory to use the tool.

Access you STEM Profile clicking on your username on the top right of the page or at this link and follow the instructions in the page

To check and edit your personal information, in the tab About Yourself

Add an Organisation, in the tab My Organisations

After adding Organisation, add or check and edit Role and Subjects – Note: check and (re)submit Role and Subjects is a mandatory step to proceed

Step 3 – Back To School Activity Profile

Only first time

Once you log in and your STEM Alliance profile is filled and correct (Email, Organisation, Role and Subjects), you can start using the tool.

Click on Edit tool profile button

Edit all fields of your Back To School Activity Profile, considering the activities you would like to organise within the initiative

Click on Save

You can edit this information at any time, clicking again on the Edit tool profile button.

Step 4 – Look for or invite a school/company

You can now use the features of the tool.

Search tab features

In this tab, you can search for schools/companies to collaborate with and you can invitation to join.

In the Tab Look for, you can look for school (if you are company) or for a company (if you are a school) to collaborate with.

Enter a free text to search and/or select the desired options in the menus - Country, STEM Topics, Type of activity (length), Age of students, Availability period

Click on Search

If you click on Search without using any free text search or filter, you will see all users in the database

In the Search results, you can see each user information clicking on View Details

If you wish to send a user a contact request (to start collaborating), click on Send request, enter a personal message in the pop up window and then click on Send Request

If you are already connected with an user, its Status will display the state of yours/theirs requests.

In the Tab Invite a school or a professional, you can send a standard invitation to school or a professional to join the initiative.

Click on Invite a school or Invite a company

Enter Name, Surname and email of the contact person for the school or company

Click on Invite

Step 5 – Manage contact requests

My Activities tab features

In this tab, you can manage your requests (accept, decline, view details of requests and responses).

For each request sent or received, you can see a summary of all contacts, including the pending requests.

Contact request

To display the information of an user who sent you a request or to whom you sent a request, click on View Request

To accept or decline a pending approval request, click on Accept or Decline

Step 6 – Manage your activities

My Activities tab features

In this tab, you can manage the activities you organised in collaboration with a school or a company within the Back to School initiative.

For each request sent or received, you can see a summary of all contacts, including the pending requests.

To display the list of Activities organised in collaboration with each contact click on List Activities

To add an activity you plan to organise in collaboration with that contact, click on Create new activity - Note: when you create an activity, it is added to the campaign map (public page). Please, make sure that the details are complete and correct.

To display the details of an activity already registered and to edit them, click on View details

Once an activity is registered, you can edit these details any time before you close it, clicking on Editing activity - Note: when you edit an activity, the activity information are updated in the public map

To inform the coordinator of the initiative that an activity has been carried out successfully, click on Close activity - Note: when you close an activity, you will not be able to edit its details anymore. Before closing it, please, make sure that the details are complete and correct.

In case a planned activity has not taken place, you can delete it from the system, clicking on Delete activity