Office 365 Business users will be prompted to log in. Once you have subscribed, holds will automatically be added in your calender for all future votes and invites.

Other users can subscribe to ICSs feeds for individual invites. When these are updated depedns on the calendar client.

Understanding the voting grid

The voting grid shows the current status of the voting poll.

Header: The header displays the name you logged with. If you are voting for another invitee, this is also indicated in the header.

Voting states: Your votes display for each meeting time. The colors of the voting blocks are:

Blue: Before your vote.

Green: If you vote Prefer or Yes.

Red: If you vote No.

How other voted: Displays on the right.

The names of required invitees are bolded and optional invitees unbolded.

Green (with heart) indicates the invitees preferred time.

Green (plain) indicates the invitee is available.

Red indicates the invitee is unavailable.

Grey indicates the invitee has not voted.

indicates that you suggested the time.

Highlighting an invitee: You can select an invitee in How others voted or the Invitee list above the grid to highlight all their votes.

Availability: If you are logged into your Office 365 for Business account you can view your availability and that of anyone else’s calendar you have access to. FindTime retrieves the information and displays one of three states for each time

: Free

: A tentative hold.

: Unavailable.

Note: If your availability should display, but doesn’t , you probably need to sign into your Office 365 for Business account .

Suggesting new meeting times

If the suggested meeting times are unsuitable, anyone you can suggest a new time.

To suggest a time

In the voting grid select Add an option.

Fill in the fields.

Your suggested time displays in the voting grid.

indicates that you suggested the time.

Select
to delete your suggestion.

Changing invitee details

You can amend the details of any invitee in the Invitees list:

Select
to

Edit an invitee’s display name.

Change an invitee’s status from required to optional or vice versa.

Delete an invitee.

Select Add new... to add an additional invitee. They will receive an email notification inviting them to vote.

Tip: Select a invitee to highlight their votes in the voting grid.

Cancelling invites

Only organizers can cancel invites. They can do it on on the voting page or in the organizer dashboard <link to Using the FindTime organizer dashboard>.

To cancel an invite on the voting page

Select Cancel invite above the voting grid.

Scheduling meetings manually

The organizer can schedule the meeting manually at any time if auto scheduling is not enabled.

If auto scheduling is enabled, the organizer can also manually schedule the meeting before all invitees have voted or before auto scheduling is triggered. See How auto scheduling works <link> for more.