What's New

New Policies and Procedures

Following an extensive review of travel procurement and reimbursement practices, effective May 15, 2013, UT System Administration and all institutions will adopt a new travel management strategy. The changes will result in improved services for travelers/travel arrangers, streamlined contract management, cost savings on a Systemwide basis and compliance with duty of care requirements specific to international travel. All business travel airline reservations must be made through U. T. System contract travel agencies or approved online booking tools. In addition, all car rental reservations must be made with one of five UT System contract car vendors using specific rate identifier codes.

Effective January 1, 2015 the mileage reimbursement rate will be 57.5 cents per mile.

Historical Information

Reimbursement Rates:

Mileage: 56.0 cents per mile for the time period of 1/1/14 through 12/31/14

Mileage: 56.5 cents per mile for the time period of 1/1/13 through 12/31/13

Mileage: 55.5 cents per mile for the time period of 7/1/11 through 12/31/12

Mileage: 51.0 cents per mile for the time period of 1/1/11 through 6/30/11

Mileage: 50.0 cents per mile for the time period of 1/1/10 through 12/31/10

Mileage: 55.0 cents per mile for the time period of 1/1/09 through 12/31/09

Mileage: 58.5 cents per mile for the time period of 6/3/08 through 12/31/08

Mileage: 50.5 cents per mile for the time period of 1/1/08 through 6/3/08

Mileage: 48.5 cents per mile for the time period of 9/1/07 through 12/31/07
Mileage: 44.5 cents per mile for the time period of 1/1/06 through 8/31/07
Mileage: 48.5 cents per mile for the time period of 10/1/05 through 12/31/05Mileage: 40.5 cents per mile for the time period of 9/1/05 through 9/31/05

24-hour medical and emergency response services are available to System Administration employees traveling internationally on official university business. These services offer assistance with a variety of travel related issues -- from doctor referrals to emergency evacuation. The service also provides destination information, travel alerts and traveler locator services tailored to the individual itinerary.

Once you access the site, you'll also find information on securing services at a 20% discount for vacation and leisure travel.

Pandemic Preparedness

International SOS, UT System’s travel safety and security assistance company, has established a web site with information pertaining to Influenza H1N1. The link to the site is listed below – information will be updated on a continual basis.

Travel continues to become more complex due to industry and world events. The following are recommendations to assist with safe and efficient travel:

Make business travel reservations via a UT authorized travel agency or UT online booking tool. Travel booked through airline or other vendor Web sites can be difficult to access during emergency situations and our agencies can not provide assistance with these reservation

Provide a co-worker with both business and after hour telephone numbers

Allow extra time for all aspects of travel - from ground transportation to airport security check-in