Invoicing with Apps: How You Can Streamline Your Company’s Process

For the
successful running of your company, you need to have a flawless invoicing
system. But getting an impeccable invoicing system can only be possible if you
have a devoted accounting team.

Now,
what happens if you have too much on your plate and are unable to follow up on
your payment effectively? Assume? Of course not! Or hire more accounting staff?

The
best solution… Get an invoice app!

With an
invoice app, you will streamline your company’s processes and ensure that you
issue invoices on time. With just a click, you’ll know what invoices are still
pending, what is already paid, and your online bank balance.

While
it’s possible to use PayPal to generate invoice for your customer, it has its
own limitation that ultimately knocked it off as a good alternative.

Here Are Some Of The Best Invoicing Apps

However
big or small your company is, you will benefit greatly from using an invoicing
app. All you need is to choose the right app, and you will get amazed at how
well it will streamline your company’s process.

Quickbooks
is among the most popular invoice apps that is a must-have for your company.
With Quickbooks, you will be able to update all invoices from one dashboard and
automatically send the invoices to respective clients.

Using
this invoicing app called Quickbooks, you’ll be able to know how your bill
payment is affecting your cash flow.

And
there is more… you’ll be able to connect the company’s online account to the
app. This will enable you to eliminate the errors that would have occurred if
you had entered the data manually.

Some of
the best Wave features are customizations, the creation of recurring invoices,
reminder settings, and column editing.

How To Streamline Your Company’s Processes Using Invoicing Apps

Even
without a dedicated accounting team, it is still possible to streamline your
processes and ensure that everything is perfect. With an invoicing app, you’ll
be able to send out invoices on time and get your payment on time as well.

Here’s how an invoice app will ensure the smooth running of your company.

1. You will be more consistent

With an
invoice app, you will be able to send the invoices on the day you promised your
clients. It will also ensure that there will be no cases of double-invoicing,
and this will win you more loyal clients. This is what you want, right?

2. You will achieve high accuracy levels in your company’s operations

It is
common knowledge that humans are prone to errors… I mean, mistakes can occur
even when you do everything to make things perfect.

But
with an invoicing app, there is no room for errors! The app will track every
invoice and ensure that there are no slip ups.

3. You will be more flexible in your operations

If you
get a cloud-based invoicing app, it will be possible to invoice on the go,
either using your phone or a tablet. When you get back to your office, you will
follow up to ensure that everything worked out well.

With an
invoicing app, you will no longer need to miss out on that important occasion.
You will be able to work and make merry all at once!

4. There will be enough time to deal with more pressing issues

With
the right invoicing app in place, you will free up some time so that you take
care of growing your business. Once you import your clients’ data, it will be
possible to make, print, and send an invoice to a client in less than a minute.

There
will be no chances of delays in sending invoices and this will ensure that your
cash flow is on point as well.

5. You will establish your brand’s identity

In
addition to streamlining your operations using an invoicing app, you can add
your company’s logo and color schemes to the automated invoice.

Every
time a client receives an invoice on time that your brand’s identity is on it,
his attachment to your company will grow.

And
there is more you can achieve… sending customized messages using the app! A
simple, ‘Thank You!’ will go a long way to enhance your brand image. You can
even upsell your new product within the appreciation message.

6. The company’s operations will be more secure

Using
an invoicing app is secure, contrary to what people think. In any case, how
many cases get reported about fraud carried out by accountants or clients?
Regardless of all this, companies still send paper invoices to their clients.

There
are various security measures you can put in place to ensure that your
connection is secure. For instance, you can encrypt your connection such that
no fraudster will access your invoicing app without your knowledge.

7. It will save your company cost

How can I forget the greatest benefit you will get from an invoicing app? Saving on cost!

You
will no longer have to employ a high number of accountants to send invoices and
follow up on the payments. With the app, you can send the invoices yourself or
employ a few people to do this.

If you
have been struggling financially, the invoicing app will reduce your operating
costs. You will still be able to serve your clients better than before and
generate more revenue.

Conclusion

The
important factor is getting the right invoicing app, preferably a cloud-powered
app that you will use anywhere.

With
the best invoicing app at your reach, you will have time to take care of more
pressing issues without missing a deadline.

Like
we’ve seen above, the cost you will pay to install the app is little, but the
benefits are enormous. Your company’s operations will never get halted whether
you are in the office or you are out having fun.

About the Author

Marie Erhart

Marie Erhart is a Success Manager at FieldPulse, creators of field service software that lets you run your entire contracting business from a single app. She works with contractors to help them grow their business using best practices.

I am the CEO of Entrepreneur Business Blog, Chief Evangelist of Ebusinessroom Ventures, Lead Coach of The Excellent Entrepreneurs' Network (TEEN) and Convenor of #NaijaSitUp.
My business is to help you start, manage and grow a profitable and sustainable business using digital marketing strategies.
I have been featured and mentioned on platforms like, BloggingTips, StarterStory, StatusBrew, Realty Times, Emerald TV, SmartBCamp, Blogging from Paradise, Write Worldwide, Enterprise Boom, Atang Magazine, etc. In 2019, my blog won the Best Digital Media Award from AB Afrikpreneur.
When you want to hire a professional to handle your online marketing, I'm your go-to-expert you can speak to.
You can connect with me on Facebook, Twitter, Instagram, Pinterest and LinkedIn with this handle, @EmenikeNg