This page contains references and links to all electronic communications among City staff, and between City staff, Norfolk Southern, and the community regarding the establishment and operation of the Ethanol Transloading Facility. The communications, furnished in response to requests made under the Virginia Freedom of Information Act, cover the period from June 20, 2006 at 8 a.m. to May 29, 2008, at 5 p.m.

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Norfolk Southern Corp. Haul Route Permit

To: "Jim Hartmann" <>; Michele Evans

Subject: Norfolk Southern Corp. Haul Route Permit

From: Rich Baier/Alex

Date: 28 May 2008 16:01:43

Bcc:

Cc: Adam Thiel; Joan Wagner

Jim and Michele:

As discussed at the docket follow up
meeting, the haul route permit is being prepared by my staff and will be
sent to NSC after further discussion and direction. NSC request is
for 24/7/365 hauling. This request will not be able to be granted
as it is too open. I have also reviewed the tape of the Ethanol presentation.
Del asked about the City's ability to control the use of the roadway
and Ignacio responded. In addition, they are requesting a permit
to be issue with no end date. This request will not be able to be
granted as it is too open. I have also reviewed the tape of the Ethanol
presentation. Del asked about the City's ability to control the use
of the roadway and I have had staff research the Va paving SUP conditions---
1. Va. Paving or sub contractor pulls
City Hauling Permit when the construction site is with in City Limits (specific
to the construction site delivery destination and pulled by sub -contractor).
There are no SUP conditions limiting the numbers of trucks to and
from the site. 2. Their
unrestricted day time work hours of the plant itself are 5 am to 8 pm.

There are no restrictions within the
SUP for trucks but there are numbers of days per year and tonnage restrictions.

There are pros and cons relating to
the 100 trucks per week running with peak hour traffic on Van Dorn as well
as pros and cons of having trucks on the NSC site. As such, the City
can (and should) restrict the time of use and the route but as I read the
ordinance I can also restrict the number of trucks as well so as
"to promote traffic safety and to minimize disruption of an established
residential .....area(s) within the City".(see section 5-2-27 (b))
". I recommend that we limit the number of trucks per day and
the hours of operation. Further, I will direct them through the permit
condition to take a left turn from the site driveway on to Metro Rd., a
right turn on to Eisenhower and a left on to Van Dorn as I proposed and
was discussed last night at the Council meeting. As Summers Grove
is immediately adjacent to Metro Rd., the restriction of the number of
trucks seems to be prudent especially since we have restricted the use
of Jake brakes on the other side of Summers Grove due to excessive noise.

We should discuss this further and I
will wait until we can discuss this matter prior to issuance of the permit.