Minutes of the Board of Regents of Stephen F. Austin State University. 2009, Volume No. 252

Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
May 15,2009 (Volume 252)
BOARD MINUTES FOR MAY 15, 2009
VOLUME 252
Board Order 09-31 Selection of an Energy Services Company 2
Board Order 09-32 Design Enhancements to Nursing Facility Project 2
Stephen F, Austin State University
Minutes of the Meeting of the
Board of Regents
Nacogdoches, Texas
May 15, 2009
Austin Building 307
Meeting 252
A special meeting of the Board of Regents was called to order in open session at 1:13
p.m., Friday, May 15, 2009, by Vice Chair Melvin White.
PRESENT:
Board Members: Mr. Melvin White, Vice Chair
Dr. Scott Coleman
Ms. Lacey Claver
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Steve McCarty
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Ms. Yvette Clark
Other SFA administrators, staff, and visitors
Regents Carlos Amaral, Richard Boyer, and James Thompson were absent from the
meeting.
Board Order 09-31
Upon motion by Regent Garrett, seconded by Regent McCarty, with all members voting
aye, the following item was approved:
SELECTION OF AN ENERGY SERVICES COMPANY
Whereas, the board considered the following: At the January 27, 2009 meeting, the
Stephen F. Austin State University Board of Regents authorized the university to issue a
request for qualifications (RFQ) for an energy services company (ESCO). The university
received six responses and selected three finalists to appear before the Board of Regents:
Burns & McDonnell, Siemens Technologies, and TAC Americas.
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Upon selection of an ESCO by the Board of Regents, the company will proceed with a
detailed energy audit that will identify opportunities for energy conservation and savings.
The ESCO will develop an energy conservation program that may include plant
infrastructure renovation and replacement, additional conservation practices, and the use
of alternative energy. The university's intent is that the ESCO's energy conservation
program can be implemented and funded with energy savings realized from current utility
budgets.
The company that is selected must specify how energy savings will translate into utility
cost reduction. The contract must also guarantee savings that are sufficient to recover the
costs of the associated projects, as required by Texas Education Code, Section 51.927.
The ESCO's energy audit cost should be incorporated in the energy performance contract
with the university. However, should the university choose not to contract with the
company, the university will pay for the cost of the energy audit. The cost of the audit is
anticipated to be less than $150,000.
The Board of Regents interviewed the three finalists for the selection of an Energy
Services (ESCO) to complete a detailed energy audit and develop an energy conservation
program for the university. Major discussion issues in the selection included experience
with SFA and funding options.
Therefore, it was ordered that the university issue a letter of intent and enter into
negotiations with Siemens Technologies for a detailed energy audit. TAC Americas was
named as a second choice should negotiations with Siemens Technologies fail. Results of
the audit and a proposal will be brought back to the building and grounds committee.
NURSING FACILITY PROJECT
Board of Regents members were presented with five options for external design
enhancements to the DeWitt Nursing School Building.
Board Order 09-32
Upon motion by Regent Garrett, seconded by Regent McCarty, with all members voting
aye, it was ordered that the administration prepare a design and cost proposal for external
design enhancements to the DeWitt Nursing School Building, based on Options 5 and 5a,
including enhanced gable features on the main entrance to the building, specification of
the brick wall proposed for the courtyard, and a landscaping design. The proposal is to be
presented to the Board of Regents in a telephone conference meeting within ten days.
The meeting was adjourned at 4:30 p.m.
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