P&V Enterpriseshttps://pnventerprises.com
P&V Enterprises is a ful-service event management and produciton company, including webcasting and online registration
Tue, 27 Nov 2018 14:44:58 +0000 en-US
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1 https://wordpress.org/?v=5.1.1The Run Through or “No Plan Survives Contact with the Enemy”https://pnventerprises.com/2018/11/27/the-run-through-or-no-plan-survives-contact-with-the-enemy/
Tue, 27 Nov 2018 14:21:43 +0000http://pnventerprises.com/?p=3897The Run Through After all of the years we have been creating events, there is little that can happen in an event that can surprise us. There is also little that can be asked for that would really surprise us. For so many of our events, the list of details can take up an entire […]

The Run Through

After all of the years we have been creating events, there is little that can happen in an event that can surprise us. There is also little that can be asked for that would really surprise us. For so many of our events, the list of details can take up an entire legal pad. There are also an almost unlimited about of talents and skills required to make sure an event is successful.

Over the years we have worked on festivals and award shows and fund-raisers. We have also worked on fashion shows among a number of different sorts of things. All of these events have people who are going to be speaking, and lights that need to be managed and video, music, sound, and even stage direction.

These are not things that just happen. When you have a million details and a hundred moving parts, you need to make sure everyone knows what their part is and what they are expected to do.

If this sounds more like a Broadway show than a corporate event, then you are starting to understand what it takes to be successful.

Rehearsal is Vital

Rehearsal and practice are vital aspects of a production that has any sort of program. It would be disastrous if we put together all of the fruits of the labor of our talented teams of professionals just to have the production go south because no one knew what order things were supposed to happen in. If we announce an award, and the people running the lights don’t know who the focus on, it just looks like we were not properly prepared and people will notice.

Taking into account that there are always going to last minute changes and someone is going to spend too much time at the microphone, we have our events scheduled down to the minute. We know at any given moment who is supposed to be speaking. Our schedule shows what the band in supposed to be playing. We also know exactly when to notify the kitchen that the food service can be started. During an event such as a fashion show, every model knows exactly what they are doing and when they are going to do it. The lighting people know who needs the spotlight.

The Details Make the Event

At the end of the day, a successful event is one where people are all having a great time. The event is a success when the program of events has gone off without a hitch. It takes effort to get to that point.

We don’t always have the benefit of having access to the location too far in advance of the start of an event. As soon as we do, our teams in are in place setting up. We are constructing stages and platforms, running cables and setting up lights and cameras. All the while, the program, and even a script, when needed, is sent to everyone involved. The run through may not include all of the speeches and every little thing that will happen, but we will go over the stage direction and work out whatever issues may come up during the rehearsal.

“No Plan Survives Contact with the Enemy”

There is a saying credited to a 19th century German Field Marshal named Helmuth von Moltke the Elder. It is “No plan survives contact with the enemy”. This saying can be applied to any live event. It is the job of P&V to make sure that when our event is running, anything that comes up is immediately, quietly and effectively dealt with to make sure the overall program is not disrupted.

With P & V, You Will Know your Event is Well Planned and Rehearsed

A run through or rehearsal is vital to the success of an event. So is the ability to think on your feet and have skilled engineers and artisans available to work through any issues that come up in real time. With P&V you know that you will have the right people in place to get your production ready and to make sure it goes off without a hitch.

]]>Importance of a Budgethttps://pnventerprises.com/2018/11/05/importance-of-a-budget/
Mon, 05 Nov 2018 13:56:46 +0000http://pnventerprises.com/?p=3894Importance of a Budget The most important thing to have set when you are first starting your event planning is a proper budget. We listen to everything you say and from there we come up with a plan. We understand that when you are just sitting and taking notes about the possibilities for your event, […]

Importance of a Budget

The most important thing to have set when you are first starting your event planning is a proper budget. We listen to everything you say and from there we come up with a plan. We understand that when you are just sitting and taking notes about the possibilities for your event, things can seem to get extreme in what you want to see and do. It would be nice to get the New York Philharmonic to play your event, and while it may not be out of the realm of possibility if you have the budget, chances are they are not going to be playing for your corporate event.

Sometimes a Budget is the most important factor

In dealing with some of our corporate clients, budget is always an important factor in figuring out what we can do and how we can give them the event that they not only wanted, but envisioned.

Some of the larger clients are experienced in the area of corporate events, so they have a general idea of how much they are going to have to spend in order to get the event that they want. On occasion we get a client who wants a huge epic gala event and their budget is a secondary concern. That only happens in the vast minority of cases.

Setting Appropriate Expectations

With our decades of experience in the area of corporate event planning, we understand that a budget is usually a very hard number and they won’t or can’t go over that number by a significant amount. When we are listening to the requirements and the “nice-to-haves” for an event, those that may not have the experience of dealing with a budget are planning an event on par with a presidential inauguration. It is part of our job to nicely and politely reel in the expectations based on the numbers they are giving to us.

This does not mean the event can’t be a significant function and event take place at a very high end venue, it just means that you have to be realistic about what you actually plan versus what you would like to see based on the budget you have allocated to the event.

A Budget can be hard if you have nothing to base it on

Quite often when we sit down with a client to discuss their event, they are not able to properly budget for the event because they have nothing to gauge an estimate off of. We are happy with sit with new and potential clients to discuss the possibilities and options. This will give them a clear picture of what they could expect to spend, then the real planning can start in earnest.

Why P & V Enterprises?

At P & V, we have worked in practically every venue you can think of in the New York Area. We understand the different requirements and guidelines for each area and we have a great idea of what venues work for your specific event. Having a clear understanding the environment, we are also able to present different options based on our vast experience. When we start to tie in the venue with the multimedia, webcasting, and registration requirements, we make sure all of these areas work seamlessly with each other and since we have the experience and know how to create and produce all types of events, you will wind up getting more for your money than you originally expected.

Event planning is a juggling act if your act consists of 12 items of different sizes and weights while trying to juggle while sitting on a ball that may or may not be on fire.

Well, that’s what it may seem like to the outside observer. P & V Enterprises will take your event to the next level of expectation, and most importantly we will keep the event as close to the budget as possible.

]]>Make Your Corporate Event Something to Rememberhttps://pnventerprises.com/2018/09/25/make-your-corporate-event-memorable/
Tue, 25 Sep 2018 18:41:53 +0000http://pnventerprises.com/?p=3877Make Your Corporate Event Something to Remember When you get your employees together to talk about the success of the previous year and how you are looking forward to future, are your employees going along on that journey with you? Are they really interested or are they looking at the watches wishing they were anywhere […]

When you get your employees together to talk about the success of the previous year and how you are looking forward to future, are your employees going along on that journey with you? Are they really interested or are they looking at the watches wishing they were anywhere but in this conference room listening to a lot of stuff the think has nothing to do with them?

Are you in the conference room with 10 chairs and 40 people and the only reason they are there is because it was mandatory attendance?

The goal of your annual meeting is to get people excited to be there and celebrate their achievements. You also want your team to excited enough to go out and do even better this year. A forced meeting in an uncomfortable setting that started with a calendar invite labeled “mandatory” is not going to get anyone jazzed about working for the company.

When you work in a corporate setting, meetings are just a fact of life. When you start working there you are required to go to HR sessions and training. You may have weekly staff meetings, and project meetings, and budget meetings. The last thing anyone wants to do is attend another meeting.

Think Differently About Your Corporate Events

It is time to break out of the box and start to think differently about your company and your employees. If you want to get people together to tell them how great the company is doing, you have to get people together in a way they will appreciate. They know that if you say the company is doing well, it is because of the work they did. You are now showing them how much you appreciate it.

Think about last year’s meeting? How did it go? Did it involve a person in a suit quoting procedures and statistics while pointing out those same bullet points on a handout flyer or PowerPoint? Ugh, right? Despite the best of intentions, meetings of old had very little to work with in terms of jazzing up a message that resonates and energizes employees. If fact, it usually has the opposite effect. People walk away frustrated and bored thinking they sat in a long, meaningless meeting. They are sure the higher ups were thanked in a more substantial way.

Multimedia Events are the Way To Go

Enter the multimedia platforms of today. Employees today have so many options when it comes to throwing an “event”. They often fall back on those “trusted favorites’ just because it is seemingly easier. Throwing an effective event does NOT have to be complicated when dealing with experienced, creative event planners.

Your event planner can soup up that annual shareholders’ meeting in any number of ways, from the venue and food to locating and booking relevant, exciting speakers. Most importantly, though, your event planner can utilize today’s technology to make a routine business meeting into something that will be talked about for the whole year. Until the next great event you throw.

This is important, because you don’t want to have to go into the details of planning an event with your own IT guy and executive assistant. You all certainly have better things to do with your time. An event planner has intimate knowledge of what the tech is capable of. There is usually a technology expert on staff who is an expert at all those event specific equipment, programs, and applications. These folks will arrange to set up all the projectors, monitors, cameras, and AV equipment to your specifications. They will teach you how to use it. Then break it all down and haul it off when the event is over.

The benefits of this are many. Mostly you want to throw an event that inspires the best from your employees. This means getting their attention off the doodle pads or smart phones, and onto the business at hand.

Get Interactive

Previous entries on this blog have gone into the specifics of what multimedia is out there. Growing every day, the tech industry offers real time, interactive solutions to cross-global meeting issues as well as providing constant data collection and tabulation. What we have not discussed previously is the human effect that using these methods to engage employees has.

“According to research by Gallup, only 33% of corporate employees in the USA were engaged in 2016 – “involved in, enthusiastic about and committed to their workplace” On the other hand, employee disengagement costs the USA alone over $500 billion annually.”

Make Your Corporate Culture One That People Want to be a Part Of

Most businesses in the US today tout what is known as “business culture”, depending in what category of profession you are in. Some law firms like to typify themselves as family oriented and hold events like yearly barbeques and park days. Many tech businesses see themselves as more creative, with extreme casual, laid-back environments and flex time hours. All employers have one thing in common, though. They would LOVE it of their worker bees were really invested in the work. They love employees who are loyal to the company and highly productive.

So, taking into consideration the business culture that clients have intentionally cultivated, planners can tailor their events to maintain that vibe. You wouldn’t expect to engage a workforce of t-shirt wearing, creative types with a formal sit-down dinner and guest speaker, but rather something more fun and interactive.

Likewise, serious business professionals would expect a more somber affair, while still offering opportunities to learn and enjoy. These events have the potential to be entertaining and informative experiences. Employees will remember and discuss, leaving everyone with a positive experience.

]]>Make Your Charity Event Stand Out!https://pnventerprises.com/2018/09/21/charity-events/
Fri, 21 Sep 2018 16:57:10 +0000http://pnventerprises.com/?p=3874Make Your Charity Event Stand Out! When trying to introduce a new charitable endeavor into the already crowded fundraising marketplace, hosting a memorable event for prospective donors can be a great way of getting your non-profit’s name out there. In addition to creating a recognizable brand, being creative with these kinds of events can kick […]

When trying to introduce a new charitable endeavor into the already crowded fundraising marketplace, hosting a memorable event for prospective donors can be a great way of getting your non-profit’s name out there. In addition to creating a recognizable brand, being creative with these kinds of events can kick off your organization’s fundraising efforts with a valuable influx of seed money.

The best bit of advice we have to offer is to make this introductory event identify with your charity. Does your organization seek to raise money for animals in need, from finding homes, to vaccinations, to preventing cruelty? Hosting an event at a pet friendly venue is ideal in getting your charity’s name and mission into the minds, hearts, and wallets of your target audience, i.e. donors. Most people who have pets identify themselves as “animal lovers”. Including their dog or cat babies in a Park Walk or a Puppy Beach Party is a great way to offer commiseration. It also reminds them that not all animals are as fortunate.

They will pay to attend, have a great time that includes their beloved pet, and maybe participate in some mid-event activities that offer them an opportunity to give even more. Most importantly, by making a fun happy memory, you are inviting them to become FUTURE donors, sympathetic to your intentions. They will therefore be more likely to invite others to participate in future efforts for this charity both in person and on social media.

Your Event Creates Opportunities

Obviously, the impact of your event depends on more than the venue. Fundraising events offer an opportunity for organizers to connect with donors. Don’t just send a flyer in the mail. Hosting a tangible event to attend is a fun way to develop relationships between charitable organizers and donors. At an event, you can provide more opportunities for guests to give beyond entrance fees or ticket sales.

Holding activities during the event gives supporters the chance to participate in even more acts of generosity. They can support the cause, while also receiving some benefits in return. Auctions and raffles are a great fundraising tool. Guests spend small amounts of money on “chances-to-win” prizes that hopefully tie into the charity’s goals. If your charity benefits the well-being of children, prizes for these auctions can include anything from coveted popular toys, tickets for admission to theme parks, zoos, or other kid friendly activities.

Make Donating to the Charity Easy!

This event can be your biggest opportunity to showcase where to submit donations. Have multiple stations or kiosks positioned around the venue. Make it east to find where people can set up recurring gifts or membership subscriptions. Have friendly, professional staff who can make the process as easy as possible. It also pays to have a system in place to accept one-time cash or check donations. You can also utilize new technology such as mobile donations, which allows attendees to donate money electronically on the spot.

While you are providing a great time everyone is inspired to get involved with your organization’s goals. Offer instruction on how to become engaged members. Let people create their own connections with other potential donors in their sphere of influence.

Utilizing peer-to-peer fundraising on their personal social media is an effective way to broaden the reach of your events. You can even set up a Social Wall at the event. Display a rotating gallery of your guests’ posts from Instagram and Twitter in real time. Make sure to decide on a hashtag to use to make it easy for them.

Invite Those That Will Benefit From the Charity

Invite the beneficiaries to participate to further illustrate to donors in a non-condescending way. They can explain how the charity and those who give to it have impacted their lives. If they can’t speak for themselves–as with small children, animals –videos, photos, and other types of media are a welcome replacement for speeches with dry statistics and facts. Events where families are invited to mingle and connect with people who benefit are more personal than those that just send mailings.

Another fantastic advantage to hosting a successful charitable event is it gives you the opportunity to acknowledge all the donations of funds and time that members are providing. By highlighting your successes, you are showing how valuable these individuals are to the success of the mission. You are also allowing others to acknowledge these contributions as well. Invite some of them to speak, give testimonials of their own experiences.

Acknowledge Your Sponsors

Finally, use every opportunity to acknowledge the financial sponsors of your event. Local businesses and organizations are often the very reason these events can be held. As with donors, these businesses are happy to give in support of your charity’s cause. They will want some credit for that support. Seeing the name “Larry’s Laundromat” on all printed materials might inspire an attendee to use that business in the future since it appears they share similar values with the owners.

After the dust has settled on your successful fundraising event, you can then take advantage of that momentum to follow up with all your new members. By utilizing information gathered at the event to express your gratitude, and extend the relationship of your community, you can make first time donors in to long time members.

Make your charity event a real stand out. Call Pat and Vince at 212-534-3052 to get your event planned properly!

]]>Make Your Event an EVENT!https://pnventerprises.com/2018/08/24/make-your-event-an-event/
Fri, 24 Aug 2018 20:28:32 +0000http://pnventerprises.com/?p=3852Make Your Event an EVENT! An event is not just a matter of getting people together for a common purpose. An event is an EVENT. By definition, an event is a matter of importance. Do you want to waste your opportunity and just put people in a room or are you going to use the […]

Make Your Event an EVENT!

An event is not just a matter of getting people together for a common purpose. An event is an EVENT. By definition, an event is a matter of importance. Do you want to waste your opportunity and just put people in a room or are you going to use the chance to make an impression on your guests.

Pat and Vince specialize in thinking outside of the box. The events that we plan at P&V are not the run-of-the-mill gatherings, but something that people will remember for a long time to come.

When it comes down to planning, it is about the theme. We don’t just mean what color the tablecloths will be, but the overall theme and feel of the event. Our event for Ferrari was the introduction of the new model 360 Modena to the American market. This was a true event. When it comes to Ferrari, you want to demonstrate the power and elegance of the brand. It is hard to do that in a hotel conference center, so we made the event a real event! We brought the press and crowd to the track where we proceeded to custom build a 4-level platform where the press and cameras would be able to see the 360 in action!

When you start to think about your event, you may have ideas of what it should look like. Without knowing it, if you start with a vision, you are already limiting yourself. Whether your event will work best in a hotel or a conference center is one issue you may consider, have you considered whether your event will do best in an unconventional setting like a cement Manhattan Alley? That’s what worked best for the IPO party for Cemex, one of the world’s largest cement companies. It was a party that no one will soon forget. In an alley in Manhattan? Absolutely!

Over the last 25-plus years we have seen it all and we have done most of it. Even when the setting is a standard auditorium, there are challenges and creative solutions that we can provide. Do you want to tour around the country having your event in multiple locations? HSBC wanted to do that. We had to be flexible to not only solve our clients problem, but to do it in a way that was cost effective. The challenge we had to overcome was not designing 18 different sets. Having event in 18 different places with 18 different set-ups may seem to be an Everest-sized obstacle, but we created a modular set that was able to accommodate whatever stage we were confronted with.

As we said, event planning is more than just putting people in a room; it is taking the challenges we are provided and coming up with creative solutions to turn an event into an EVENT.

Are you getting ready to plan for next corporate event or conference? Call Pat and Vince and challenge us, we will rise to the occasion and surpass your vision. We can be reached at 212-534-3052. Call us today!

]]>The Next Generation of Event Registrationhttps://pnventerprises.com/2018/08/03/the-next-generation-of-event-registration/
Fri, 03 Aug 2018 17:33:56 +0000http://pnventerprises.com/?p=3844The Next Generation of Event Registration Remember when planning an event involved a Rolodex and many, MANY legal pads filled with checklists and notes, questions, and number tallies for future use? No? Well, believe it or not, before advances in technology, forms were filled out by hand and mailed to each event coordinator to be […]

The Next Generation of Event Registration

Remember when planning an event involved a Rolodex and many, MANY legal pads filled with checklists and notes, questions, and number tallies for future use? No? Well, believe it or not, before advances in technology, forms were filled out by hand and mailed to each event coordinator to be registered by an actual person! Forms were lost, information misread, and numbers miscalculated. It was the dark ages of event planning and registration and thank heavens its behind us!

Since practically everyone on the planet now has a tiny computer on hand at all times of day or night, it makes perfect sense to utilize this technology to simplify the whole registration process in such a way as to make it a better experience for event planners, clients hosting these events, and attendees.

PNV Enterprises, through PNVRegistration, provides our clients and registrants with online registration. By eliminating the need for paper forms that can get lost, you can be assured that the registration application has been received, in real time, by the event coordinators, AND that you can check and recheck it whenever you need to make sure your plans are confirmed and in order. Yesterday’s conference setups used to include brochures of nearby hotels and sightseeing, as well as schematics for the conference location…all in all, a large manila envelope filled with different papers for different purposes. Lose one, and you must scramble to contact the Conference host or planner to recover that information!

A good event website will include registration plug ins or integrate registration widgets from the event management’s software. There will also be links to all other pertinent information, that which used to be included in that big envelope. Registration, travel arrangements, choice of events and sessions can all be done at once, sometimes months before the conference takes place. By offering an all-in-one platform that seamlessly integrates all that data, attendees can make all arrangements in one sitting.

The most revolutionary aspect of event planning in the new Millennium must be the introduction of phone applications. Think about it, if you download the registration app to your phone, you are provided with full access to every aspect of the conference you have paid money to attend. From checking in upon arrival, locating different sessions, to providing customized name tags, the ap is basically a pass to the event that you take with you everywhere.

The App can also afford the attendees the opportunity to create their own personal agendas, research other attendees and speakers for networking purposes, participate in polls and receive real time event updates via push notifications. The recent introduction of the smart watch by many tech giants has added to the convenience factor of utilizing event software during the actual event. It is reasonable to forecast that “wearable tech” will be the next step in this evolution of event planning.

During the event, the data compiled using these technological advances can be crucial to judging the success of an event and use that data to improve the process for any future events proposed. Who signs up for which sessions, which speakers are the most popular, and how the sessions rate according to post -event surveys can provide valuable insights into what works and what doesn’t. Both event and on-site management software can help here.

This modern iteration of event planning and registration is extremely beneficial to the client/host in that it allows all data to be compiled and utilized for precise analysis of the conference being given and use that information to improve any similar events planned in the future. By collecting emails, monitoring ticket sales, and providing pre and post-event surveys, the client can build a network of contacts and ultimately, create leads for future business opportunities.

]]>Communication is the Most Important Part of a Conferencehttps://pnventerprises.com/2018/07/20/communication-is-the-most-important-part-of-a-conference/
Fri, 20 Jul 2018 15:26:51 +0000http://pnventerprises.com/?p=3831Communication is the Most Important Part of a Conference Communication is the most important part of a conference. You have a lot of details to plan and not all of the plans come through to fruition, often due to no fault of your own. A speaker might not be able to make the conference, leading […]

Communication is the Most Important Part of a Conference

Communication is the most important part of a conference. You have a lot of details to plan and not all of the plans come through to fruition, often due to no fault of your own. A speaker might not be able to make the conference, leading to a last minute change of schedule. There might be a technical issue, or even a major issue that causes a room or part of a hotel to be unavailable leading to shuffling around the room assignments.

In the past there was no way to inform people of these changes if they happened at the last minute or even just as the conference was starting. You had to inform people as they showed up. This would lead to confusion and frustration all causing people to go home complaining that the conference was not organized well. This is not good for future attendance at upcoming events.

We live in a world of instant communications. We have social media, connected apps, blogs (like this one). We have text messages, Facebook messages. We have FaceTime and snaps and tweets and all sorts of ways to get in touch with people. There is no excuse why your registrants cannot be informed of changes to plans or schedules as they happen.

When it comes to changes, especially at the last minute, there is no guarantee that people will not be frustrated. As the conference organizer, it is your job to get in front of these last minutes disasters and work the changes into the conference in a way where it does not look like there were any disruptions. It should seem to your guests that regardless of how big the issue you face, you have planned for it and have it under control. We all know you can’t possibly plan for every contingency, but you can work through anything with the proper communication channels.

Our PNVRegistration system allows for messages and email to be send to all of your registrants and participants either prior to the event, or even while the event is happening. Keep everyone in the loop as things change and progress. Even if there are last minutes changes, your guests will appreciate the effort of getting in touch with them to let them know about what has happened. Proper communication lets people know that they do not have to rush to be where they have to go, or event that they might need to get to their destination a little earlier than expected. These are things that people do not want to hear as they are showing up ready to participate.

Communication is a major part of the planning and registration process. Through the mobile event app, your guests will be connected to you in ways that were so difficult as to be nearly impossible even only a few years ago. As technology advances, so does the event and conference planning industry. As more and more ways to communicate are created, the more options we have to integrate into our processes giving our clients a better experience, a better opportunity to learn and set them up for complete success in their current event and all events they are looking to plan in the future.

]]>Fashion Shows – Cutting Edge Event Planninghttps://pnventerprises.com/2018/07/02/fashion-shows-cutting-edge-event-planning/
Mon, 02 Jul 2018 15:50:25 +0000http://pnventerprises.com/?p=3778If you’re planning a fashion show and are intimidated by wowing your guests, including buyers and the press, there are plenty of ways an experienced event planner can organize an event that will impress them all and set you apart from last year’s news. First ,establish a goal behind throwing this affair. Are you promoting […]

]]>If you’re planning a fashion show and are intimidated by wowing your guests, including buyers and the press, there are plenty of ways an experienced event planner can organize an event that will impress them all and set you apart from last year’s news.

First ,establish a goal behind throwing this affair. Are you promoting a new designer or trying to raise funds for a particular cause? Having a clear vision of what you want to accomplish with the event is the first step towards planning a production that is cohesive and memorable. Sometimes, themes can be in line with the cause you are trying to promote, such as “Wear Red” for cancer research. A theme might be having the lights, or sets, or even the whole line showcase that color! Or if your designer is young, urban, and cutting edge, you might have the event in a renovated industrial building with exposed lighting. Making sure the lighting is flattering and bright enough to showcase the chosen designs enables photographers to accurately encapsulate the event, and buyers to really appraise the vision behind it.

In keeping with whatever the theme that has been chosen, discuss with your planner all that technology can add to the overall production. For larger venues, huge screened monitors could be used on the sides of the runway to project each design as it is unveiled. Also, nothing ever happens anymore without being simultaneously streamed live on the internet. This increases your audience, as well as encourages real time participation while webcasting. Live chats offer an interactive aspect to promotional events that is invaluable when collecting feedback. Advertising is necessary for the success of these events, and taking advantage of social media and e-mail marketing is a big part of that.

Knowing what type of models to choose can be the making of a successful fashion show. Working with a professional to narrow down the type of men, women, kids, animals, etc. that are desirable to capture the vision established in initial planning is a vital task. These decisions aren’t just based on physical beauty, but overall image…Are you hoping for a wholesome image? In that case you may want to steer clear of those with piercings or outrageous tattoos. Conversely, if you are trying for that more edgy, modern look, you might seek models with those traits as well as funky hairstyles that can pull off more of a rock’n’roll vibe. Whatever the types of models you choose to go with, be sure to make them interesting! Your audience will appreciate a variety of style, body shapes, sizes, and ethnicities.

It can also be helpful if your event company has a familiarity with the various “talent” in the area. Professionalism and reliability are super important when choosing to hire someone to represent your brand, and these reputations are often known in the industry. If your planner thinks someone is or is NOT a good idea for a specific project, you may want to hear them out as to the reasons. This includes dressers, make-up artists, and production assistants. “The show must go on is an adage” that holds true in all showbusiness, but cutting down on wild card variables will certainly make the production smoother and more put-together. Looking back at various Victoria’s Secret Fashion Shows, its obvious a thousand little things can go wrong-from high end model Ming Xi’s trip and fall (from which she recovered gracefully and continued on with a smile) to Karolina Kurkova’s shoe falling off right in the middle of her 2006 catwalk, after which she just kept on strutting. Anyone less professional would have been flummoxed at the very least.

In order to prepare for any of these unfortunate mishaps, full dress rehearsal and run through of production elements is imperative. That way, you and your event planner can work out any kinks before the event, practice what works and what doesn’t. By running through the entire production in full costume, you can time how long it will take and if you need to add or remove elements to make it go more smoothly. Maybe you will need an intermission, or the music should be set up to introduce a different portion of the show. Do you have time for refreshments?

Which leads us to the overall goal of your fashion show…to stand out from the possibly hundreds of other events the guests have attended, photographers have showcased, and press has written about. You do this by throwing a seamless, interesting fashion show AND by being as hospitable as possible. This means, serve drinks and finger foods easily enjoyed while watching the show…nothing puts a damper on an evening like spilling on an expensive outfit or trying to use a spoon while writing notes on what the models are wearing. Hand out gift bags, arrange meet and greets with the guests of honor, whether they are designers, charity organizers, or recipients. Treat everyone like they are special, like an honored guest, because that is exactly how you want them to leave feeling. An expertly produced fashion show can be an event that is remembered and talked about for a long time after. And if it isn’t, what’s the point?

]]>Turn Your Meeting into an Eventhttps://pnventerprises.com/2018/07/02/turn-your-meeting-into-an-event/
Mon, 02 Jul 2018 15:46:30 +0000http://pnventerprises.com/?p=3775When tasked with organizing your next big meeting, especially for something important like a major announcement or influential guest speaker, you may want to kick it up a notch by turning it into an event, planned by professionals. After all, for the most part, a meeting is generally attended by employees and management from within […]

When tasked with organizing your next big meeting, especially for something important like a major announcement or influential guest speaker, you may want to kick it up a notch by turning it into an event, planned by professionals. After all, for the most part, a meeting is generally attended by employees and management from within a company…something that occurs fairly frequently. By turning a simple meeting into an EVENT, you are emphasizing its importance and ensuring maximum impact.

On a practical level, a meeting planner only needs to take into account employee work schedules when considering attendance. Maybe throw some bagels and coffee on a table and insure a PowerPoint projector is available. When planning an event, the coordinator can do so much more-including coordinating the attendance of outside vendors, speakers, equipment, and even catering. By hiring an experienced Event Planner, you are effectively turning the affair from routine to energizing, whatever the topic.

No matter the subject matter, switching up the location from usual meeting spot can be re-invigorating for participants on many levels. Leaving the usual conference rooms behind, where employees simply meander in when they are able, offers a formality that can only benefit the goals that you are looking to achieve by actually throwing the event. People tend to plan more carefully when going off site, especially where there is a official time set for a speaker or a meal is involved. Knowing you have taken the time and spent the money to set up this venue is also an impetus to ensure people attend and arrive on time. This is doubly true if the event is planned for an out of town destination. Taking into account the “flavor” of the location, whether New Orleans or Chicago, Miami or Denver, you are setting the tone for what kind of experience your attendees can expect, and also who decides to attend in the first place!

Not only can an experienced event planner assist you with narrowing down your choice of destination, but they can also filter through the myriad venues that are available based on your chosen criteria. What is the objective of your meeting? Do you want it to be formal or casual? Would you prefer to be close to an airport, or to coincide with another industry event? All these things need to be established BEFORE you narrow your selection down further by venue size, technical capabilities, and food possibilities. Ultimately, whether you get your ideal venue depends on whether that establishment is even available, so it’s a good idea to have a list of alternates.

Choosing a menu can cement the overall ambiance of the gathering you are throwing. As with any get together, people always leave talking about the food. Especially if you are providing a meal to be accompanied by a speaker or presentation, you don’t want a sub-par meal to detract from your overall message, and alternately, going too fancy or gourmet can have the same result. And if you are the one presenting, the last thing YOU need to be thinking about is what people are eating. Which you would be, if you had an office meeting and you or your administrative assistant failed to provide meat free options for those attendees that are vegetarian.

After all the major decisions involved in planning have been concluded, your event planner will assist you with the often tedious business of establishing timelines, promoting the event, setting up registration, and tallying attendance.

Ideally, your event planner will do all the legwork for you, from gathering information and setting realistic expectations on destination, to connecting with hotels, halls, or convention centers. They are also extremely useful at researching and booking well -reviewed speakers, choosing a menu and/or hiring catering if not included with the venue. Most importantly to your bottom line, your event planner will work with you to establish a budget, prioritize spending, and keep within that agreed upon financial plan.

]]>Expand Your Audience With a Web Conferencehttps://pnventerprises.com/2018/05/29/expand-your-audience-web-conference/
Tue, 29 May 2018 18:37:03 +0000http://pnventerprises.com/?p=3748Expand Your Audience With a Web Conference A Web Conference Allows for More Flexibility Before the web conference, if you wanted to be a part of a conference or see a keynote speaker, you had to physically travel to the venue where the speech was taking place. If that meant that you needed to get […]

Expand Your Audience With a Web Conference

A Web Conference Allows for More Flexibility

Before the web conference, if you wanted to be a part of a conference or see a keynote speaker, you had to physically travel to the venue where the speech was taking place. If that meant that you needed to get on a plane, then you had to get on plane. Hey, there was also a time when if you wanted to watch a certain TV show you had to be physically sitting in front of your television at the exact time it was aired or miss it entirely! When the commercials came on, you ran to the bathroom or grabbed a snack. You had to have someone yell for you when the show came back on. This led to a stampede from all over house as you all threw yourselves back on the couch with an exasperated, “what did I miss?”

Conferences are no longer tethered to the location they are taking place in, whether it be hotel or event center. A speaker’s audience is no longer limited by the seats in the auditorium.

Nothing Beats Being There. It is Not Always Possible

Going to a conference is an amazing experience. You get to interface with people who are as passionate about your thing as you are. Being in the venue is an experience all by itself. You have the crowd milling about. People are meeting for the first time or re-acquainting themselves with folks from previous similar events. Perhaps there will even be a celebrity or 2 you would never get an opportunity to meet otherwise!

The keynote speaker of an event is a major draw. The speaker could be the make-or-break decision whether you want to spend the money to attend the conference in the first place.

Reset Expectations with a Web Conference

Conference planners are watching the number of tickets sold. Organizers are looking at those statistics to determine the potential of business being transacted during or due to the event.

With webcams and web conferences, we are resetting the expectations of how many people can and will be able to participate in any one event.

Once upon a time, webcams were a luxury that was either shared in a conference room or given only to high level executives. It was considered a major perk when you could use your own desk equipment to join Team Meetings. Now there are web cams at every desk and laptop, with software being seamlessly integrated with all current operating systems. Within the past 10-15 years, technology has progressed from a chosen few being able to have a 12-person team meeting over video to now holding a 1,200-person video conference, accessible from around the world.

It is still great to get out there and interact with people face to face. But now, you might not need to fly across the country or to another continent to receive the information provided at the event. Through the web conference technology, events can be occurring simultaneously in Las Vegas, New York, London, Paris, Sydney or anywhere with an internet connection and a set of speakers. It can be broadcast in real time to all these places. Better yet, can operate interactively with participants from all locations.

Think Big. Think Global!

It is time to think big when it comes to your events. You are no longer limited to a conference center in one city. You can have multiple locations all experiencing the same conference. The more people who are excited about a conference the better it is for everyone involved.

Friends was on NBC between Mad About You and Seinfeld at 8:30. That was when you watched it. If you missed it, you were lost when your friends would talk about it for the next week. There is no such thing as appointment television any longer. There is also no such thing as only having to set a specific location to be part of the excitement that a convention can offer.