3. Matters Arising:
The damage and losses from the break-in will be subject to an
insurance claim. A representative of Martindales will attend
the hall on 13th December to assess the damage to the parish
office door.

4. Matters for Consideration:
A discussion took place with representatives of the Social Club
about the issue of hall security. The club also had concerns
about the state of the kitchen after use by the W.I. who used
the hall during the afternoon preceding. This combination is
a rare event.

5. Correspondence: None

6. Treasurer's Report:
In the absence of the Treasurer there was no report.

7. Building Progress:
The replacement rear door has been fitted and the footings for
the safety rail to the car park installed.

3. Matters Arising:
CG had found a local supplier of materials for the handrail
who was competitive on price. He will be making a purchase,
ready for works to start soon after Christmas.

4. Matters for Consideration:
The break-in at the hall was discussed at length. The lock was
changed in the aftermath as a matter of urgency and it was decided
to limit the distribution of the keysafe code to an absolute
minimum and alter the combination on a regular basis. PJR would
look for a carpenter to replace the internal door. CG to examine
our insurance policy and discuss further with the trustees.

5. Correspondence: None

6. Treasurer's Report:
In the absence of the Treasurer there was no report.

7. Building Progress:
The replacement rear door had been Sadolined and was ready for
hanging.

8. A.O.B. None

9. Date of next meeting – 18th December at 19.30pm.

Meeting concluded at 20.15

******************************************************

Wacton Village Hall Trustees
Minutes of Meeting on 18th September 2017

3. Matters Arising:
The estimated cost of the materials for the possible handrail
to the car park is £400. PJR to contact Tharston W.I.
for them to consider the size of their contribution.

4. Matters for Consideration: None

5. Correspondence: None

6. Treasurer's Report:
The financial position was as follows:
the two deposit accounts each contain a total £15049.00;
there is £1709.17 in the current account and £2374.35
in the BACS payments account.

7. Building Progress:
Tony Rowson has offered a redundant fire-door for the external
cupboard which CG will view. The upper dado rail is now complete.
PJR will trim shrubs overhanging the front bed and PJ will undertake
some clearance of the ditch and add flints to the gabions.

8. A.O.B.
PJR to send invoice to Parish Clerk in sum of £500 for
the use of the parish office.
CG mentioned that a working party would be clearing the churchyard
on 14th October and any volunteers would be welcome.

3. Matters Arising:
PJR to contact Peter Worrell to see if he was willing to machine
the dado rail prior to installation.

4. Matters for Consideration: None

5. Correspondence:
Further to the comments received from Tharston W.I. discussed
at the June meeting, we agreed to take responsibility for turning
the car park lights on and off, meaning that it would always
be lit while in use by them. We considered the installation
of a hand rail. PJR will contact W.I and propose a meeting to
establish the best position to serve our mutual purposes.

6. Treasurer's Report:
The financial position was as follows;
the two deposit accounts each contain a total £15047.00;
there is £1194.65 in the current account and £2135.39
in the BACS payments account.

7. Building Progress:
CG noted that the steel door mentioned at the last meeting was
not suitable for our purposes. We may have to use a normal fire
door, suitably treated. The problem of weed growth between the
ramp and wall will be solved by clearing and infilling with
concrete.

8. A.O.B.
Those Trustees present signed the 2017 details sheet. PR preferred
to remain a non-trustee member of the committee.

2. Minutes of the normal meeting and the AGM on 15th April
were agreed and signed.

3. Matters Arising:
It was clarified that the possible resumption of Film Night
was an external initiative and not one that demands action by
the committee.

4. Matters for Consideration: None

5. Correspondence:
An email has been received by PJR from Tharston W.I. noting
that the only substantive reservation they have in continuing
to hire the hall for their meetings is the poor lighting between
the car park and the hall entrance. The problem will be considered
but as the route is an unlit public footpath there is little
obvious that the committee could do to improve the position.

6. Treasurer's Report:
The financial position was as follows;
the two deposit accounts each contain a total £15046.00;
there is £1296.37 in the current account and £2015.77
in the BACS payments account. It was decided to transfer £1000
from the BACS to the General account.
Thanks was expressed to the church for the donation of £20
in recognition of the free use of the hall and equipment for
the fete on 9th June

7. Building Progress:
The further repair to the toilet has now proved successful.
CG noted that he might have access to a steel door to replace
the damaged one at the rear of the hall. It was decided to proceed
with the fixing of a Dado rail at top of window level in the
main hall to enable the hanging of decorations and temporary
signs by users without damage to paintwork.

8. A.O.B.
CG provided the committee with specimens of the promotional
leaflet started but not completed some months ago. It was approved
and he will print a limited number after minor modification
for distribWacton Village Hall Trustees
Minutes of Meeting on 19th June 2017

2. Minutes of the normal meeting and the AGM on 15th April
were agreed and signed.

3. Matters Arising:
It was clarified that the possible resumption of Film Night
was an external initiative and not one that demands action by
the committee.

4. Matters for Consideration: None

5. Correspondence:
An email has been received by PJR from Tharston W.I. noting
that the only substantive reservation they have in continuing
to hire the hall for their meetings is the poor lighting between
the car park and the hall entrance. The problem will be considered
but as the route is an unlit public footpath there is little
obvious that the committee could do to improve the position.

6. Treasurer's Report:
The financial position was as follows;
the two deposit accounts each contain a total £15046.00;
there is £1296.37 in the current account and £2015.77
in the BACS payments account. It was decided to transfer £1000
from the BACS to the General account.
Thanks was expressed to the church for the donation of £20
in recognition of the free use of the hall and equipment for
the fete on 9th June

7. Building Progress:
The further repair to the toilet has now proved successful.
CG noted that he might have access to a steel door to replace
the damaged one at the rear of the hall. It was decided to proceed
with the fixing of a Dado rail at top of window level in the
main hall to enable the hanging of decorations and temporary
signs by users without damage to paintwork.

8. A.O.B.
CG provided the committee with specimens of the promotional
leaflet started but not completed some months ago. It was approved
and he will print a limited number after minor modification
for distribution. Related to publicity, PJR is to enquire of
the Social Club whether they wish their contact details to be
included on the hall website.
Finally, the committee received the resignation of Don Baker
who is leaving Wacton for London. He became a trustee in 2014
but prior to that was a committee member and electrician on
phase 2 of the building construction. Thanks for his enormous
contribution were offered by all the Trustees.

9. Date of next meeting – 17th July at 19.30pm.

Meeting concluded at 20.15

ution. Related to publicity, PJR is to enquire of the Social
Club whether they wish their contact details to be included
on the hall website.
Finally, the committee received the resignation of Don Baker
who is leaving Wacton for London. He became a trustee in 2014
but prior to that was a committee member and electrician on
phase 2 of the building construction. Thanks for his enormous
contribution were offered by all the Trustees.

6. Treasurer's Report:
The financial position was as follows;
the two deposit accounts each contain a total £15045.51;
there is £1654.67 in the current account and £1874.26
in the BACS payments account.

7. Building Progress:
The repair to the toilet has not been entirely successful with
further leaking apparent. The damaged door to the storage room
at the back of the hall will be replaced by Tony Rowson.

8. A.O.B.
The hall will be used on 10th June for an event linked to the
fete organised by the Church. It was agreed that the hire fee
would be waived. It was agreed that the trestles and any games
still fit for purpose could be used at the event.
There was discussion about resurrecting Film Night, this time
with food and refreshments on offer. Offers to organise events
were welcomed by the committee.

3. Matters Arising:
(i) X-Box
CG has received an email from SNC confirming that the VH has
no further responsibility for the X-Box and it has been removed
from the VH Asset Register.
(ii) Gents' Toilet
The breakdown of the bill from Stratton Flooring for the supply
and laying of the vinyl covering has been received and the materials
cost was significantly higher than anticipated. PJR will question
the company again but if they stand firm there is no option
but to pay up.

4. Matters for Consideration: None

5. Correspondence: None

6. Treasurer's Report:
The Treasurer, PR, reported that the final bill for the BT broadband
service to the VH has been revised down by £30. The service
is now the responsibility of the Parish Council.

The financial position was as follows;
the two deposit accounts each contain a total £15045.51;
there is £1654.67 in the current account and £1874.26
in the BACS payments account.

7. Building Progress:
The Asset register is now complete, as is the closure of the
eaves. A start has been made on boarding the grass banks to
the disabled bay.

3. Matters Arising:
(i) X-Box
No letter from SNC confirming that the VH has no further interest
in the X-Box has yet been received. PR to meet the responsible
officer to conclude the matter.

4. Matters for Consideration: None

5. Correspondence: None

6. Treasurer's Report:
PR reported that two lump sum rate payments were due to SNC,
the first for the current financial year from the date Social
Club received its alcohol licence and the second for the new
year starting in April.

He presented the bank accounts as follows;
the two deposit accounts each contain a total £15045.05;
there is £1874.49 in the current account and £1554.10
in the BACS payments account.

7. Building Progress:
The repairs to the gents' toilets is now complete and there
has been good progress on the compilation of the inventory.
The closure of the eaves to prevent ingress of wildlife remains
outstanding. It was noted that the rear door had been damaged
beyond repair in the recent gales. It would be made as secure
as possible pending the provision of a metal door by the parish
council which will be storing some equipment therein.

8. A.O.B.
It was noted that the Social Club has paid £27 to cover
the running of their refrigerator.

3. Matters Arising:
(i) X-Box and Broadband
SNC has taken ownership of the X-Box and the involvement of
the Village Hall Trustees is at an end. PR to ask for a letter
or email confirming that this is the case for our records. Responsibility
for the broadband service has been taken over by the Parish
Council

(ii) Electricity Supply
Extra Energy will take over the supply from E.on on 23rd February
at the expiry of the
contractual 30-day notice period.

4. Matters for Consideration: None

5. Correspondence: None

6. Treasurer's Report:
The Treasurer, PR, presented the figures as follows;
the two deposit accounts each contain a total £15044.54;
there is £2114.50 in the current account and £1484.94
in the BACS payments account.

7. Building Progress:
A long standing leak has been found in the waste from the gents'
toilet which has rotted the boarding below the vinyl covering.
Repairs have successfully been made and we are waiting for replacement
covering to be fitted before re-fixing the pan.

8. A.O.B.
PJ has been contacted by the Norfolk Wildlife Trust for a Water
Vole/river bank update, and he has informed them that no further
remedial work will take place this year.

DB expressed concern about potential damage to the telephone
line as it passes through the branches of the cherry tree on
the north lawn. It was agreed to do some pruning at the appropriate
time for Prunus species – summer.

1. Apologies: Rev. Heather Wilcox and Don Baker. It was proposed
by CG and seconded by PJ that Pat Reynolds should join the committee
and that he should take on the post of Treasurer. This was approved
unanimously.

2. Minutes of the meeting on 19th December were agreed and
signed.

3. Matters Arising:

(i) X-Box and Computer Club
CG has been approached by SNC to report on how successful the
club had been and the reasons for its termination. The opportunity
will be taken to clarify the status of the X-Box and to that
end PR will visit the SNC offices and speak directly to the
officer involved with Governance.

(ii) Asset List
The present list dates from 2011 and is consequently incomplete
and also shows no valuations. It was decided that a weekend
working party would devote its time to the compilation of an
up-to-date register

(iii) Electricity Supply
An agreement to transfer supply to Extra Energy from Eon has
been finalized. This will occur on 29th January.

4. Matters for Consideration:

(i) New Year's Eve Party
This hire had been unsatisfactory for the Village Hall. The
club had booked 6 hours but including preparation time and clearing
up had been in occupation for at least 20 hours. They have been
told that any future hire will be charged at regular prices.
Note was also made of the damage to the floor caused by the
mobile disco and the residues left by the tape used to secure
the flex. Much time had been spent by trustees since to remove
it with only partial success.

5. Correspondence: None

6. Treasurer's Report:
The Acting Treasurer, CG, presented the figures as follows;
the two deposit accounts each contain a total £15044.03;
there is £1972.74 in the current account and £1416.78
in the BACS payments account.

7. Building Progress:
The new lantern at the bottom of the access steps has now been
fully installed and the carpet tiles in the Saltiel Room have
been cleaned.