ASA-recognized groups are subject to rules and responsibilities which are
enumerated in this section of the site. Below is a summary of group responsibilities.
Please explore the site to find our policies on space and bulletin board
allocations, postering, and keys.

Annual Fall Registration

Each year groups are required to register their group with the ASA. The
purpose of registering annually is so that group leaders can check and update
their officer and signatory information at the very beginning of the year
and be aware of the resources available to them (through the ASA, various
funding boards, and the SLP Office) at the beginning of the year, such that
they can be utilized throughout the fall and spring semesters. It will
also be a time when officers are required to resubmit an anti-hazing form and Constitution. While
the hazing form must be a new one (signed by present members), the Constitution
can be the same as before. However, if any changes were made and it
does not contain the necessary requirements, the Board will request that
the missing elements be added.

One Year Review for New Groups

Newly recognized groups are required to fill out a one-year check up form. This
is to ensure that the group is still functioning properly and perhaps to
remove any restrictions to funding if any were imposed at recognition.

Attendance to General Body Meetings

ALL RECOGNIZED STUDENT GROUPS MUST ATTEND THE GENERAL
BODY MEETING. The
ASA Board advertises the General Body Meeting by an ASA-official email which
is sent to all groups two weeks prior to the meeting. The meetings are a vital way for the Board to
present the year’s accomplishments as well as hold elections. Failure
to attend General Body Meetings can result in penalties or derecognition. The
Board wishes to stress the importance of these meetings. They are at least once per term, for about two hours – a very small time commitment
by any comparison.

Changes to Documents

Any changes that a group wishes to make to their Constitution must
be approved by the ASA Board. This request can be done by emailing the ASA Executive Board. If
it is a minor change that would not affect ASA requirements, then the changes
can be approved by email. However, a hard copy of the new Constitution
will then have to be given to the ASA to be filed in with the group’s
other papers. If the requested change is a major one, the group may
be asked to meet with the Board.

Updating Mailing Lists and Database Information

Each group
is responsible for updating it’s mailing lists and database information.
If these updates are not made, the current officers of a group will
be unable to receive important information from the ASA. Only students listed
as officers in the database can update database information.