Jeanne distributed the RUL response to the 1998 Middle States Accreditation report's recommendations.
The report outlines how we have acted on the recommendations and the improvements we have made.

Howard reported on his findings regarding duplicate print subscriptions. We need to determine if we can
cancel duplicates without affecting online access. A task force comprised of Howard, Veronica, Jim, and
Mary was formed to investigate.

Rhonda Marker and Harriet DeCeunynck were in attendance to present their recommendations for cataloging
monographs in digital format. RUL has well-established policies and procedures for cataloging e-
journals. E-monographs present a set of different questions that need to be addressed by CDC. For
example, e-monographs can be less stable than e-journals, and there is a wider range of information
about the availability of e-monographs.

We agreed with all of the recommendations in the report, highlighted as follows:

Packages will be evaluated on a case-by-case basis. E-resource selection teams should recommend
treatment of e-monographs that are part of packages. Collection level cataloging should be considered as
an option.

After journal cancellations are completed this summer, e-resource teams should develop criteria for
cataloging surrogates (i.e., printouts) of e-monographs that exist only online.

If an LC record for a print publication contains a valid URL, it will be retained in the cataloging
record. We will adhere to the principle of one record for the same content.

Web pages typically should be made accessible through resource guides and will not be cataloged. Web
Sites that are the points of access to databases or information resources that we purchase will be
cataloged.

Titles purchased individually as e-monographs will be cataloged, and requests should be submitted on
the appropriate online request form to initiate the process.

Systems report: Ann distributed use statistics for online resources, and also a report of NetLibrary
turnaways. The most turnaways are for a reserve item, suggesting that this might be a useful format for
reserve materials and that multiple copies could be considered. Ann reported that ELF PC's are being
installed. Documents and images have been sent to Luna for testing. Luna staff will be at RUL in early
June to assist with implementation.

Acquisitions report: Mary reported that there is a five-week backlog in ordering. Extra staff have been
added to the ordering detail. PSC and Access Services agreed to accept Blackwells spine labels for pre-
processed materials. We will begin pre-processing for firm orders this summer, starting with one or two
collections at a time until we are confident in the quality of the service. The chronic problem of
overspent funds preventing previously ordered items from being received is again inhibiting the Acq
workflow. We find ourselves emailing and calling selectors to arrange for the transfer of minimal
amounts. This issue must be addressed in next year's allocation process; one option might be to
consolidate funds with allocations under a certain dollar figure. The report prepared by the Electronic
Resources Integration Task Force for PSC was distributed. Journal WebCite was recommended as the
resource we should acquire to assist with e-journal management.

WAC: WAC is contacting individual selectors regarding the development of research guides, which will aid
CDC in meeting its goal of providing research guides for all disciplines. Thus far, few selectors have
volunteered for those disciplines that are without research guides. A "how-to-do-it" program is being
planned for May 31.

Ranking of databases for cancellation consideration: Connie presented the findings of the Science
Resources Team. They recommend keeping just the primary resource in each discipline, and a list of
candidates for cancellation was distributed with the report. Other recommendations include switching
selected low-use resources such as JCR to CD-ROM format and eliminating low-use RLIN databases. Other
suggestions from CDC were to consider cancelling titles that are available through VALE and cancelling
print subscriptions when this action would not affect online access.

Ryan presented the recommendations from the Social Sciences Resources Team. They include the ARL
Directory of Scholarly Listservs, CountryWatch, Index to Foreign Legal Periodicals, and NJG Policy
Central.

Tom reported that the Humanities Resources Team continues its ranking process. One item for
consideration is the cancellation of the print versions of titles included in the Gale Literature
Resource Center. He also asked if Academic Universe should be transferred to the Social Sciences Team.

Budget figures are needed before a final decision can be made on any of these titles. No action will be
taken without specific direction from the team leaders.

Last copy policy and the Douglass weeding project: Douglass withdrawals need to be reviewed for
relocation. Last copies not selected for Camden or Newark must go to the Annex. Items that fall into one
of the designated categories for withdrawal are excepted. Last copies that are being withdrawn must go
to DBM/TAS to be removed from the system.

Liaison relationships: Tom reported that his survey of the History department resulted in a low response
rate. This topic will be discussed again next month.