Belo Horizonte Business Centers Flexibility

Business centres - providing flexible facilities

By Richard Boon, chairman, the Business Centre Association

The business centre industry has certainly come of age in recent years and
today accounts for approximately 0.3% of all commercial property space in
the UK. Whether
you are a property director of a large corporate or the principal of an SME,
the flexibility advantages of taking space in a business centre cannot be ignored,
particularly in the current economic climate.

While it is a relatively young industry this side of the Atlantic, business
centres or ?executive suites? as they are known in the US, have
been an intrinsic part of the North American property culture for more than
30 years and they are
steadily gaining the same level of acceptance across the UK. In fact, it is
estimated that business centres in the UK will operate more than 300,000 workstations
by
the year 2006.

Established in 1989, the Business Centre Association (bca) has more than
600 member locations and is the only UK trade association representing the
business
centre and managed workspace industry. It specialises in providing support
and guidance to owners and operators of centre, while setting industry standards
and encouraging a network of excellence. It also provides an invaluable advice
and location finder service for potential users of business centres.

The flexible solution

The 21st Century business centre provides a total occupancy solution which
should have considerable appeal to facilities and property managers alike.
Not only
do business centres provide fully equipped offices, hotdesks and meeting rooms,
but they also a wide range of secretarial and support services.

Business centres a very attractive proposition. With no capital investment
required to buy or lease office equipment or furniture, business centres
offer customers
immediate access to fully furnished and well-equipped workspace in city centres
and in key business districts across the country. This allows the user to
concentrate their time and resources on their core business from day one, while
reducing
their financial risk to the minimum rental period, which is usually three
months rent.

It is estimated that there are approximately 900 business centres currently
operating in the UK and these range from small owner-operated centres to large
chains run
by international business and property groups. Whatever the requirements in
terms of décor, location, space and cost there is almost certainly a
business centre solution to match.

Facilities offered include fully-equipped offices; hot-desking suites; virtual
offices; meeting, training and conference rooms, videoconferencing studios
and a range of support services including fully staffed reception and a wide
range
of state-of-the-art IT and telecom packages.

Cost Control - Keeping Within Your Budget

Costs for taking space at a business centre vary considerably depending on
the location of the centre, ie city centre or out of town business park; the
size
of the office required and its physical location within the centre; together
with the quality of the building and its décor. Costs are transparent
and inclusive of all building, heating and lighting, reception, security, maintenance,
redecoration, refurbishment and cleaning charges.

There have been a number of major surveys in recent years drawing cost comparisons
between taking workspace on a conventional lease vs serviced office space in
a business centre and highlighting the substantial cost advantages of using
a business centre. The Chartered Institute of Purchasing & Supply recently
published its True Cost of the Flexible Office survey, which examined total
occupancy costs in 8 major UK towns and cities and revealed average savings
of up to 50%
for those businesses taking space in a business centre.

For organisations considering moving to workspace in a business centre, the
bca advises that they should be sure to really compare ?like with like? when
analysing the costs of prospective venues. Business centres make an accommodation
charge not just rent. To make a real comparison, rental costs must include
service charges, utilities, business rates, building insurance, cleaning and
maintenance,
receptionist, furniture and most significantly, telecoms, to generate a genuine
cost comparison.

Fully serviced

For those who choose business centre accommodation, the benefits are instant ? a
fully functioning office from day one. Serviced office space providers can be
segmented by the quality of their offerings. However, the commonality is the
ease of occupation and the instant access to furnished accommodation, meeting
rooms and the availability of the latest telephone and telecommunications without £1
of capital investment. These services usually include immediate access to internet
and broadband technology, IP telephony and videoconferencing.

For clients there are no overheads ? business centre charge for the services
they provide on a pay-as-you-go basis. This flexible approach ensures companies
can be very competitive ? as they have the control to tailor their costs
with workloads without oppressive overheads. Essentially then, for business centre
clients there is no fixed overhead in capital investment, or sharp depreciating
cost investing in today?s technology that will effectively have to be
written off within one to three years.

How to find the right business centre

Searching for the right business accommodation ? be it relocating from
an existing office or perhaps expanding into a new market or region can be
very exhausting and time-consuming, even for an experienced FM. It can also
prove
costly if the wrong building is chosen.

Moveandstay website Business
Centers in the UK and Worldwide enables
a free and impartial service which enables users to check out which business
centre facilities are available
in any town in the UK. It also allows for sophisticated searches for specific
business functions such as videoconferencing or conferencing facilities.