For Authors

Videoscopy is an international online peer-reviewed journal dedicated to publishing video contributions of minimally invasive surgery and advanced surgical techniques. Videoscopy is intended to enable physicians to learn, evaluate, and implement new surgical strategies in their surgical practice using the most up-to-date Flash, QuickTime, and MP4 technologies. The flagship publication, Journal of Laparendoscopic and Advanced Surgical Techniques, will stay focused on publishing articles while Videoscopy, will accept original videos containing material that has not been reported elsewhere, except in the form of an abstract or a conference presentation.

Scope of Publication

All videos related to minimally invasive surgery, and advanced open surgical techniques will be considered. Videos related to surgical anatomy, embryology, physiology, pathology, or radiology of conditions of interest to surgeons are also acceptable.

The video may be up to 10 minutes in duration. Invited videos or contributions with a specific topic may be longer, at the discretion of the editors.

The video must include audio narration explaining the procedure. Text and audio on the video must be in English.

Videos can currently be uploaded in the following formats: Windows Media Video (.WMV), MPEG (.MPG, .MPEG), Audio Video Interleave (.AVI) and Quicktime (.MOV) formats. Video dimensions must be at least 640x480 or higher for best results. The video must also be in the NTSC format (the European PAL format is not supported.)

Step 2: Preparing a Word file to accompany video

A Word document must be uploaded with the video that contains the title, authors, authors’ affiliations, and an abstract. If a specific technique is described, results, and conclusions must be briefly stated. A page entitled “Disclosure Statement” should be included that states any commercial associations during the last 2 years that might create a conflict of interest in connection with the published video (See ‘Author Disclosure Statement” under the “Legal Aspects” section for more details). If there are no conflicts of interest, the Disclosure Statement must state that the authors have nothing to disclose.

A structured abstract of up to 500 words must accompany the video in a Word document. The abstract will be published online next to the respective video. The abstract should be organized as follows:

Introduction, including a description of the video and the RUN TIME

Materials and Methods

Results and Conclusions

References

References

Authors are strongly encouraged to provide references with their video, if applicable. References will help acknowledge the video as a contribution to the literature. In addition, any previous presentation of the video or abstract should be stated as a reference. Publications citing the video will automatically be linked. References should be presented in the following style:

Both processes use separate web-based systems, which means as an author you must navigate to two separate websites. Once you begin, you will be guided by the system and will receive some email notifications throughout the whole process. There is also a dedicated person at the Publisher who can help you with any questions. The process in brief is:

A. The video will be uploaded at http://videos.liebertpub.com. It will then be processed automatically, and you will be asked to approve the video, once it is online. You will be lead through this process by three automatic emails.

B. The third of the aforementioned emails will contain a URL. This email contains a link to the website, where the reviewers shall go in order to review the video. You will need to copy/paste this URL in the following second process.

C. After the automated process is complete, in order to start the second process you will go to http://mc.manuscriptcentral.com/videoscopy. This is where you will be requested to enter the URL as outlined in Step C, and to categorize the video.

Step 4: Uploading accompanying Word file and supplying URL

When following the automatic submission workflow, you will be asked for the following information:

All authors’ names, affiliations, and emails

The source of work or study – and if there are any conflicts of interests or obligations resulting from it

A title and (if any) a running title of up to 45 characters

Prior abstract presentations should be mentioned in a footnote to the title

Exact running time of video

Medical categories that describe your video contribution to facilitate searchability and ease of locating the video. The medical category terms will be offered in the course of the electronic submission process, or they can also be downloaded here as a PDF. In the unlikely event that the author finds no category to describe his/her video, he/she may suggest via email an additional term to fill the gap.

Authors are encouraged to suggest names of appropriate reviewers and may also request that a particular individual not serve in that capacity. At least two reviewers will review the abstract and the video as part of the peer-review process. Major corrections may require changes in the video with resubmission.

Letters to the Editor

Comments from readers/viewers regarding previously published videos will be accepted at the editors’ discretion. The letter must not exceed 200 words. The authors of the video will be requested to respond. The letter and the authors’ response will be attached to the related video as an addendum to the abstract.

Legal Aspects

Copyright:

Videos previously presented at meetings will be considered as long as the authors have retained ownership of its copyright at the time of submission. Copyrighted background music cannot be used in the video without permission from the copyright owners. All accepted videos will become the property of Videoscopy. However, after being published in Videoscopy, the videos may be presented and viewed at scientific meetings, but may not be republished elsewhere.

The copyright agreement process between the author and the Publisher is handled via email when the video is accepted for publication. Authors will receive a follow-up email with instructions on how to complete the online Copyright Agreement form.

The corresponding author is responsible for communicating with coauthors to ensure they have completed the online copyright form. Authors not permitted to release copyright must still return the form acknowledging the statement of the reason for not releasing the copyright.

Permissions for use of pre-published material:

The author is responsible for obtaining permission to reproduce figures, tables, and text from previously published materials, even if it is the author’s own work. Written permission must be obtained from the original copyright holder (generally the publisher, the author, or editor) of the journal, book, or video concerned. An appropriate credit line should be included in the figure legend or table footnote, and full publication information should be included in the reference list. Written permission must be obtained from the author of any unpublished material cited from other institutions and should accompany the submission.

INFORMED CONSENT, STUDY ETHICS APPROVAL, AND SUBJECT CONFIDENTIALITY

Patient Confidentiality:

All information that could identify a patient must be removed from the video prior to submission. Written permission from a patient would be required if there is any detail in the video that cannot be deleted, or that could identify the patient.

Patients and Study Participants

All videos must comply with the privacy and confidentiality requirements outlined on the Uniform Requirements for Manuscripts Submitted to Biomedical Journals website. For more information, visit http://www.icmje.org/ethical_5privacy.html

When articles include reports of studies on human subjects, state in the Methods section that an appropriate institutional review board or ethics committee approved the study. Authors who do not have formal ethics review committees should follow the principles of the Declaration of Helsinki. In the Methods section, state that informed consent was obtained from subjects (specify written or verbal).

The principal author must state that if animals were used experimentally, permission was obtained from the appropriate committee(s), and that the animals were treated humanely and the standards conformed to those of current ethical animal research practices.

In addition, text and photographs should not reveal any identifying information unless it is essenti al for scientific purposes (in which case, consent should be obtained). Masking the subjects’ eyes in photographs is often insufficient to protect their identity.

ETHICAL CONSIDERATIONS IN THE CONDUCT AND REPORTING OF RESEARCH:

PROTECTION OF HUMAN SUBJECTS AND ANIMALS IN RESEARCH*

When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2008. If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. When reporting experiments on animals, authors should indicate whether the institutional and national guide for the care and use of laboratory animals was followed.

*This portion of the Instructions for Authors has been quoted directly from the Uniform Requirements for Manuscripts Submitted to Biomedical Journals website. For more information, visit www.icmje.org/ethical_6protection.html

Author Disclosure Statement:

When uploading your video submission, you will be asked to disclose any commercial associations that might create a conflict of interest in connection with submitted manuscripts. This Author Disclosure statement should include appropriate information for EACH author, thereby representing that competing financial interests of all authors have been appropriately disclosed according to the policy of the Journal. It is important that all information will remain confidential while the video is being reviewed and will not influence the editorial decision.

If no conflicts exist, the authors must state “No competing financial interests exist.”

Music:If music is used in your video, please provide the source of the music, and whether or not it is copyrighted material. Copyrighted music cannot be used in the video without permission from the copyright owners. Written permission from the copyright holder must be supplied by the submitting author at the time of submission. There are several websites that offer royalty-free music and are listed below. Note that these are third-party sites and the Publisher does not endorse and/or support any of these sites in any capacity:

After the video is published it may not be published elsewhere without explicit permission from the Publisher. While personal copies of the video can be downloaded and saved for personal use only, any systematic download that would create a new database will not be allowed.

Does your research funder have an open access mandate or would you like to expand the dissemination of your research?

The Liebert Open Access option enables authors to publish open access in our esteemed subscription-based journals.

The benefits of Liebert Open Access include:

- High visibility; open access articles are freely available online upon publication

- You retain copyright with the open access license allowing broad dissemination of your research

- You can freely share your article in repositories and research networks without restrictions

- Easy compliance with open access mandates

- Rigorous editorial and peer-review

- Targeted email announcement featuring a direct link to article

Identification and Marketing Open access articles are listed with an OA icon in journal tables of content (TOC), TOC alerts, and in marketing announcements. Open access articles are highlighted and promoted in targeted email announcements to thousands of research leaders in your field.

Copyright and Licensing If you choose to publish with open access, you will retain copyright of your article and a Creative Commons license will be applied. The liberal Creative Commons Attribution 4.0 (CC-BY) license is the default open access license used at Mary Ann Liebert, Inc., publishers. The CC-BY license permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly credited.

At this time we allow authors to choose between the CC-BY or CC-BY-NonCommercial license. A limited number of journals offer NonCommercial licenses exclusively.

Ordering Open Access Once your article has been accepted for publication in a journal, you will receive an email with information on ordering Liebert Open Access. If you would like more information about Liebert Open Access or would like to order open access, please email openaccess@liebertpub.com.

Publishing open access includes an article publication charge (APC) and authors are asked to fill out a short open access order form. You can pay by credit card or receive an invoice to be returned with payment or via bank transfer. Please remember that traditional subscription journals can carry mandatory or optional author fees. The Liebert Open Access APC does not cover or replace existing publication or author fees.

Publishing biomedical or biotechnology research?Biomedical researchers should consider publishing inBioResearch Open Access, a fully open access peer-reviewed journal dedicated to publishing top research in the biomedical and biotechnology fields. For details, please visit the information for authors on the journal website.

*Please note that PubMedCentral, not the Publisher, has sole control over when the paper is made live on PMC.

Is your institution a member of the Liebert Author Advocacy Program?

The Liebert Author Advocacy Program (LAAP)provides valuable membership benefits for OA publication to institutional and funding organizations, and supports global funding mandates. Authors who are affiliated with LAAP member institutions receive all the valuable benefits of Liebert OA article publication, and more.

NIH Public Access Policy: In order to assist our authors who have NIH funding to comply with this policy, Mary Ann Liebert, Inc. publishers will deposit the final accepted paper (after copy-editing and proofreading) to PubMed Central (PMC) on behalf of the authors. Authors need not take any action. The manuscript's public access posting on PMC will occur 12 months after final publication. This service is provided free of charge. Please note that authors may not deposit manuscripts directly to PMC or other sites without permission from Mary Ann Liebert, Inc.

Publishing in Subscription Journals

By signing the copyright transfer statement, authors still retain a set of rights that allow for self-archiving.

Authors may archive their preprint manuscripts (version prior to peer review) at any time without restrictions. Authors may archive their postprint manuscripts (accepted version after peer review) in institutional repositories, preprint servers, and research networks after a 12 month embargo. The 12 month embargo period begins when the article is published online. Postprints must not be used for commercial purposes and acknowledgement must be given to the final publication, and publisher, by inserting the DOI number of the article in the following sentence: “Final publication is available from Mary Ann Liebert, Inc., publishers http://dx.doi.org/[insert DOI]”. Authors may archive on their personal website without an embargo provided their manuscript is updated with an acknowledgement to the publisher copyright and final published version.

The final published article (version of record) can never be archived in a repository, preprint server, or research network.

Publishing Open Access

Authors that wish to easily comply with funder or institutional open access mandates should consider publishing open access. Liebert Open Accessoption allows authors to make their research freely available online without restrictions. Additionally, Liebert Open Access option allows authors to retain copyright, archive and share the final published version of their article without restrictions. To publish open access please email openaccess@liebertpub.com or visit Liebert Open Access for more information.

The views, opinions, findings, conclusions and recommendations set forth in any Journal article are solely those of the authors of those articles and do not necessarily reflect the views, policy or position of the Journal, its Publisher, its editorial staff or any affiliated Societies and should not be attributed to any of them.

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