What is Digital Mailroom Automation?

The digital mailroom automation is a concept that is associated to the
processing of incoming mail from the outside. As the world of
technology grows larger, the workplace becomes this modern and
innovative ground where the processes are now automated. The digital
mailroom automation concept uses two very basic steps in its process.
These steps are the document scanning and the data capture. This is the
workflow process of the digital mailroom automation that must go
together to create a more streamlined approach to the department. The
mailroom in itself is probably one of the office departments that deal
with a large number of paper documents. These documents are those that
must often be transmitted from one area to another for approval and
processing. The digital mailroom automation will ensure that the
process is still met but without the presence of too many paper
documents.

The Reasons for Digital Mailroom Automation

The digital mailroom automation is used by major companies as a means of
speeding up the approval cycle of the transaction. This will benefit
all the incoming mail process as the quicker the documents reach the
concerned personnel, the faster the approval process. The
decision-making process for the tasks is often rated according to the
level of urgency that is stated in the digital mailroom automation.
Another advantage of the digital mailroom automation is the rationalized
processed of the operations. This would often mean that the workflow is
not disrupted by any resending of the documents for approval and
processing. If the system works well, then the approved documents can
be back in the hands of the processing employee in just a matter of
minutes. The digital mailroom automation will also cut down on paper
costs and will help in the data tracking of the transactions. This
means that the files are processed according to the hierarchy stated in
the business workflow.

Digital Mailroom Automation Technology

The most common software used in the imaging process of the digital
mailroom automation is the Optical Character Recognition. This software
will help in the selection and extraction of data from the copied
digitized files and make it searchable and editable.