Forward the agenda to the committee four working days before the meeting; include the student government through email; a hard copy may be placed in the ASGCC mailbox.

Verify that the committee has a quorum (50% of the voting membership plus 1) before action is taken; discussion may take place in the absence of a quorum but no actions or motions can be taken without a quorum

Verify that only voting members vote – “Resource” members do not have a vote

Forward a “Motions Report” along with appropriate minutes to the Governance office. A schedule for reporting motions and minutes is forwarded to chairs and minutes recorders each month.

Follow up on actions and decision taken at the meeting.

TERMS OF APPOINTMENTS TO VOTING SEATS:

2-year appointment: “CSEA” seats

4-year appointment:

Academic “Senate” seats

“Guild” seats

“Joint” faculty seats

4-year appointment:

“Administration” and “Manager/Confidential” seats

"Resource" members do not have terms.

RESOURCE MEMBERS:

Persons may be added as members to committees and sub-committees by the various constituencies or by the committee to serve as resources of information; however a resource member will not have voting rights. A resource can be any person a committee feels has expertise to offer with respect to the committee’s business.