Can I view the number of the week in my calendar ?

Can I show more than one time zone on my calendar?

Yes, you can view two time zones in Google Calendar. To add another time zone to your calendar view, clickSettings. On the General tab, under Your current time zone, select another time zone in the Additional time zone list.

Can I do a busy search using Google Calendar?

Can I invite a mailing list from our directory to a meeting?

Yes, you can invite any mailing list (group) in our directory to a meeting. Each member of the group will receive an email invitation. Note, however, that the email invitation won’t show all the members of the group. Also, the group members will appear in the invitation on each attendee’s calendar only if you have permission to view the group’s member list.

Can I see a list of attendees who have accepted my invitation?

What's the maximum number of invitees for a meeting?

You can invite up to 10,000 people to one time events and up to 5,000 people torecurring events.

To accomodate events with a guest list that exceeds the limit, simply create additional events. For example, to accommodate a one time event with a guest list over 10,000, create additional events for every 10,000 invited guests.

Is there a way to invite an optional attendee to a meeting?

How long do past events stay on my Google calendar?

Your past events remain on your calendar forever, unless you delete them. If you want to view past events, make sure you wait a few seconds for Google Calendar to retrieve them for the date you select.

Can I create "live" links in my event description?

Yes, but only if you don't let attendees edit the invitation (don't select the Guests can modify event check box). Note that, as the host, you always can edit the invitation, the links won't appear as "live" on your own calendar. However, you'll see the live links in the event confirmation message you receive.

To create a link to a website in the event description, simply type the URL, such as http://www.scu.edu.

You can also create linked text by using HTML tags. For example, to create the link Santa Clara University, you would use HTML code in the format <a href="www.scu.edu">Santa Clara University</a>. If the HTML code is valid, Google Calendar hides the HTML when you save the event (but shows the text "Santa Clara University"). It then creates the link in the invitation that attendees receive.

Can I edit just one instance of a meeting in a recurring meeting?

Yes. Open the instance that you want to edit, make your changes, and click Save. Google Calendar then asks you whether you want to apply your changes to just the selected meeting, all meetings, or all meetings moving forward.

File Attachments in Calendars

Can I attach files to a meeting invitation?

Yes, you can attach files to a meeting invitation by adding links to documents in your Google Docs directory. For example, you can create a document in Google Docs, and then add a link to it in your invitation. Or, you can upload many types of files -- such as Microsoft Office and PDF documents -- to Google Docs. Google Docs generates a URL for the uploaded file, which you can then add to your invitation.

Here are a few other ways to add file attachments to your meeting invitations:

Alternative 1: Schedule the meeting, and then send the attachment in a separate email message.Alternative 2: Post the document on the intranet and add a link to a document in your meeting invitation.Alternative 3: Schedule the meeting through Gmail: Compose a new email message addressed to your attendees, add the attachment, and then click Invitation. Next, enter details about your meeting and send your invitation. Note that if you want to book a room for your meeting, you’ll first need to create a separate invitation on your calendar. Once the room is booked, you can add the room to your email message and send the invitation.

Can I forward an invitation to another employee?

Yes, if the meeting host selected the option to allow guests to invite others. If so, in your meeting invitation, click Add guests, type the address to which you want to forward the invitation, and then click Save. Google Calendar will ask you if you want to send an invitation to the new guest. The new guest will then always receive updates to the meeting from the host. Note that the meeting host is notified by email that you invited another attendee.

If someone outside of Santa Clara University sends me an invitation from another type of calendar, can I accept the invitation on my Google calendar?

Yes, in most cases, you can. If possible, Google Calendar inserts an Add to Calendar link in the invitation. Simply click the link, and the invitation is added to your Google calendar. Otherwise, if the invitation is in the standard .ics format, you can download the .ics file and upload it to Google Calendar.