The Secretary to the Archbishop’s Office will serve as one of the day-to-day faces of the department. Functions include: processing emails, taking phone messages, sorting and processing mail, and transcribing dictations from the Archbishop. The ideal candidate must have a proactive mind-set in daily operations and the ability to work as a team-member in the Archbishop’s Office.

Responsibilities

The operations for this position include but are not limited to:

Processing mail and forwarding to all appropriate personnel.

Receiving, transcribing and filing dictations from the Archbishop.

Prepare and format correspondences for the Archbishop’s signature.

Coordinating the email addresses related to the Archbishop.

Act as a “manager of first impressions” with taking and responding to phone calls from all necessary parties.

Contribute and work collaboratively as a member of the Archbishops office.

Participating as an internal team member of the Archbishops office toward Pastoral Center Employees.

Active participation in monthly staff meeting.

Handle administrative requests and queries from senior managers.

Other responsibilities as assigned.

Requirements:

Requirements

Understanding of the Catholic Faith, Culture and Hierarchy.

Excellent grasp of the English language and its grammar.

Proficient in Microsoft Products.

Ability to contain absolute confidentiality to all matters.

Self-motivated and demonstrates an ability to work independently.

Ability to work in collaboration as a team member of the Office of the Archbishop.