To amend the General Fund, the expenditures are to
be changed as follows:

Current

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

Elections

100.4170.260

Departmental Supplies

$6,300.00

$520.00

$6,820.00

100.4170.390

Precinct Officials

$16,740.00

$4,200.00

$20,940.00

100.4170.430

Rental of Buildings

$865.00

$150.00

$1,015.00

100.4170.290

Miscellaneous Expense

$00.00

$200.00

$200.00

Totals

$23,905.00

$5,070.00

$28,975.00

This budget amendment is justified as follows:

To appropriate HAVA Grant for the “One Stop Voting”.

This will result in a net increase of $5,070.00 in
the expenditures and other financial use to the County’s annual budget.To provide the additional revenue for the
above, the following revenues will increase.These revenues have already been received or are verified they will be
received in this fiscal year.

To amend the General Fund, the expenditures are to
be changed as follows:

Current

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

Emergency Management

100.4330.260

Departmental Supplies

$1,536.00

$1,000.00

$2,536.00

Totals

$1,536.00

$1,000.00

$2,536.00

This budget amendment is justified as follows:

To appropriate Federal Fines and Forfeiture Funds
for the purchase of supplies for the upgrade of the Stokes County Mobile
Command Unit.

This will result in a net increase of $1,000.00 in
the expenditures and other financial use to the County’s annual budget.To provide the additional revenue for the
above, the following revenues will increase.These revenues have already been received or are verified they will be
received in this fiscal year.

To amend the General Fund, the expenditures are to
be changed as follows:

Current

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

General Fund

100.4310.351

Maint. & Repairs – Auto

$65,000.00

$449.00

$65,449.00

Totals

$65,000.00

$449.00

$65,449.00

This budget amendment is justified as follows:

To appropriate insurance claim funds for the repairs
of a wrecked vehicle.

This will result in a net increase of $449.00 in the
expenditures and other financial use to the County’s annual budget.To provide the additional revenue for the
above, the following revenues will increase.These revenues have already been received or are verified they will be
received in this fiscal year.

To amend the General Fund, the expenditures are to
be changed as follows:

Current

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

Social Services

100.5470.003

Special Adoption Funds

$00.00

$56,668.00

$56,668.00

Totals

$00.00

$56,668.00

$56,668.00

This budget amendment is justified as follows:

To increase Special Adoption Funds from the Revenue
Account, funding must be used to enhance the Adoption Services Program.

This will result in a net increase of $56,668.00 in
the expenditures and other financial use to the County’s annual budget.To provide the additional revenue for the
above, the following revenues will increase.These revenues have already been received or are verified they will be
received in this fiscal year.

Approving Financing Terms with Branch Banking and Trust Company
(BB&T) for the

Board’s consideration:

Resolution
Approving Financing Terms

WHEREAS: The Stokes County
(“County”) has previously determined to undertake a project for roofing of
government facilities and the paving of parking lots (the “Project”), and the
Finance Officer has now presented a proposal for the financing of such Project.

BE IT
THEREFORE RESOLVED, as follows:

1.The
County hereby determines to finance the Project through Branch Banking and
Trust Company (“BB&T”), in accordance with the proposal dated September 12,
2008. The amount financed shall not exceed $400,000.00, the annual interest
rate (in the absence of default or change in tax status) shall not exceed
3.61%, and the financing term shall not exceed ten (10) years from closing.

2.All financing contracts and all related documents for
the closing of the financing (the “Financing Documents”) shall be consistent
with the foregoing terms. All officers and employees of the County are hereby
authorized and directed to execute and deliver any Financing Documents, and to
take all such further action as they may consider necessary or desirable, to
carry out the financing of the Project as contemplated by the proposal and this
resolution.The Financing Documents
shall include a Financing Agreement and Deed of Trust and a Project Fund
Agreement as BB&T may request.

3.The Finance Officer is hereby authorized and directed to
hold executed copies of the Financing Documents until the conditions for the
delivery of the Financing Documents have been completed to such officer's
satisfaction. The Finance Officer is authorized to approve changes to any
Financing Documents previously signed by County officers or employees, provided
that such changes shall not substantially alter the intent of such documents or
certificates from the intent expressed in the forms executed by such officers.
The Financing Documents shall be in such final forms as the Finance Officer
shall approve, with the Finance Officer’s release of any Financing Document for
delivery constituting conclusive evidence of such officer's final approval of
the Document’s final form.

4.The
County shall not take or omit to take any action the taking or omission of
which shall cause its interest payments on this financing to be includable in
the gross income for federal income tax purposes of the registered owners of
the interest payment obligations. The County hereby designates its obligations
to make principal and interest payments under the Financing Documents as
"qualified tax-exempt obligations" for the purpose of Internal
Revenue Code Section 265(b)(3).

5.The County intends that the adoption of this resolution
will be a declaration of the County’s official intent to reimburse expenditures
for the project that is to be financed from the proceeds of the BB&T
financing described above.The County
intends that funds that have been advanced, or that may be advanced, from the
County’s general fund, or any other County fund related to the project, for
project costs may be reimbursed from the financing proceeds.

6.All prior actions of County officers in furtherance of
the purposes of this resolution are hereby ratified, approved and
confirmed.All other resolutions (or
parts thereof) in conflict with this resolution are hereby repealed, to the
extent of the conflict.This resolution
shall take effect immediately.

System Rehabilitation Project, which documents the approval of the
above mentioned

documents as required by USDA:

Resolution

2008 ARC – Danbury Water System
Rehabilitation Project

WHEREAS, the Board of County Commissioners of Stokes
County previously gave authorization to the County Manager to accept, sign and
complete all paperwork necessary, be it understood that the following have been
formally adopted by the County of Stokes:

·Provisions of the Letter of Conditions dated
September 25, 2008

·Form 400-1, Equal Opportunity Agreement

·Form 400-4, Assurance Agreement

·Form AD-1049, Drug Free Workplace Certification

·Form RD 1942-46, Letter of Intent to Meet Conditions

·Form 1910-11, Applicant Certification of Federal
Collection Policies

·Form 1940-1, Request for Obligation of Funds

Now, Therefore, Be It Resolved that the Board of
County Commissioners of Stokes County does hereby accept the $300,000
Appalachian Regional Commission (ARC) Grant toward this project that will be
administered by USDA, Rural Development.

Adopted this 13th day of October, 2008.

________________________________________________________

J. Leon Inman- ChairmanJimmy Walker – Vice Chairman

_________________________________________________________

Ron Carroll - CommissionerErnest Lankford - Commissioner

____________________________

Stanley Smith - Commissioner

Attest:

__________________________________

Darlene M. Bullins – Clerk to the Board

Manager
Steen informed the Board that these policies must be approved by the

Board in order for funding to be released for the Danbury Water System
Rehabilitation Project.

·County used discretionary funding to establish a
transportation program in fiscal year 2006-07 to assist citizens in obtaining
mental health services

·Transportation Program administered by Stokes
Opportunity Center

·$23,500 was allocated for the program in fiscal
year 2006-07 with only $2,000 being used, remaining allocation was used for
provider services

·$5,000 was allocated for the program in fiscal year
2007-08 with $7,100 being used(allocation cut in fiscal year 07/08 due to minimal usage in 06/07)

·$5,000 was allocated for the program in 2008-09

·$2,500 was expensed in July 2008 leaving a balance
of $2,500 for the remainder of the fiscal year

·$1,900 was expensed in August 2008 leaving a
balance of $472 as of 10-13-08 with September invoices still outstanding.

·Invoices for payment are sometimes two months
behind which creates issues when budgeting funding for the program

·CenterPoint Management has presented five funding
options to the County regarding the transportation program

·Stokes County is the only county in the catchment area
that uses discretionary funding for transportation

·CenterPoint has enhanced services by starting a new
Wellness Recovery Program in King which is a group session that requires more
attendance with transportation being provided to several who attend the program

·Increased fuel prices contributes to the cost of
the transportation program

·CenterPoint is unable to allocate any funding into
the program due to state cuts, fund balance being only at 10%, and already
funding approximately $60,000 for the Mental Health Coordinator position

·Any overages in the transportation program will
have to come out of funding being allocated for services

·Mr. Beauchamp noted the need for an additional
funding for the remainder of this fiscal year

·Escrow amount of $5,000 was deleted from the
2008-09 budget by the Fire Commission

·Department did not request additional funding when
the first special meeting was called by the Fire Commission due to the 8-page
document at that time specified that a request for additional funding must be
an “emergency”

·Since that time, the Board has given escrow funding
to another department for the purchase of a fire truck which has set a
precedent

·Information was also given to the department that
all departments were given $300 for miscellaneous expenses, which Lawsonville
did not receive

·Lawsonville Fire Department has the lowest budget
in the Service District and tries to save funding anyway possible

·Fire Commission recommended on September 30th
to fund Lawsonville Fire and Rescue $5,000 for escrow and $300 for
miscellaneous expenses

·Lawsonville Fire Department did not wish to put a
burden on the taxpayers if there was not enough fund balance remaining to cover
the request, information was received that there was adequate fund balance to
cover the request

County Manager Bryan
Steen presented the following proposed Capital Project

Ordinance for the Board’s consideration:

Capital Project Ordinance

BE IT ORDAINED by the Governing Body of the County of
Stokes, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the
General Statutes of North Carolina, the following capital project ordinance is
hereby adopted:

Section 1.The
project authorized is the Danbury Water System improvements/rehabilitation to
be financed by ARC grant, N.C. Rural Center grant, Town of Danbury, Stokes
County and Loan from General fund.

Section 2.The
officers of this unit are hereby directed to proceed with the capital project
within the budget contained herein.

Section 3.The
following amounts are appropriated for the project:

Construction$986,500.00

Section 4.The
following revenues are anticipated to be available to complete this project:

Commissioner Carroll
moved to approve the Proposed Capital Project Ordinance for

The Danbury Water System Rehabilitation Project.Commissioner Smith seconded and the

motion carried unanimously.

Pinnacle EMS
Station – Budget Amendment #18

County Manager Bryan Steen submitted
Budget Ordinance Amendment #18

To amend the General Fund, the expenditures are to
be changed as follows:

Current

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

General Fund

EMS

100.4370.352

Maint. & Repairs –
Repairs

$00.00

$5,000.00

$5,000.00

Totals

$00.00

$5,000.00

$5,000.00

Capital Reserve Fund

201.9810.000

Transfer to General Fund

$62,285.00

$5,000.00

$67,285.00

$62,285.00

$5,000.00

$67,285.00

This budget amendment is justified as follows:

To transfer funds from Capital Reserve Fund for
grading and land surveying for the new EMS Station.

This will result in a net increase of $5,000.00 in
the expenditures and other financial use to the County’s annual budget.To provide the additional revenue for the
above, the following revenues will increase.These revenues have already been received or are verified they will be
received in this fiscal year.

Current

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

General Fund

100.3982.960

Transfer from Capital
Reserve

$62,285.000

$5,000.00

$67,285.00

Totals

$62,285.000

$5,000.00

$67,285.00

Capital Reserve Fund

201.3991.000

Fund Balance

$944,573.00

$5,000.00

$949,573.00

Totals

$944,573.00

$5,000.00

$949,573.00

Clerk Darlene Bullins
noted the department should be EMS instead of Public Buildings,

the Board agreed to have the Clerk correct the Budget Amendment for the
record.

Chairman Inman entertained a motion.

Vice Chairman Walker
moved to approve Budget Amendment #18.

Commissioner Smith seconded and the motion carried unanimously

Closed
Session

Chairman Inman
entertained a motion to enter into closed session for the following:

§To
consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
officer or employee, other than a member of the Board of Commissioners or of
some other public body pursuant to G.S. 143-318.11(6).

Commissioner Smith moved to enter into closed
session for the following:

§To
consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
officer or employee, other than a member of the Board of Commissioners or of
some other public body pursuant to G.S. 143-318.11(6).

Vice Chairman Walker seconded and the motion
carried unanimously.

The
Board returned to open session of the October 13th meeting.

Chairman Inman turned
the Chair over to Vice Chairman Walker.

Vice Chairman
entertained a motion to enter into closed session for the following:

·To consider and take action with respect to the
position to be taken by the county in negotiating the price or other materials
terms of an agreement for the acquisition or lease of real property pursuant to
G.S.
143-318.11(a)(5)

Chairman Inman informed the Board that he is a
Real Estate Broker licensed in the

State of North Carolina, owns part of Carolina Farms and Homes Real
Estate Company, and

the Closed Session discussion could pertain to a listing that Carolina
Farms and Homes Real

Estate has listed and due to a conflict of interest, I request the
Board allow me to recuse myself

from the discussion.

Vice Chairman Walker
entertained a motion to allow Chairman Inman to be recused

from the Closed Session discussion.

Commissioner Smith
moved to allow Chairman Inman to be recused from the Closed

Commissioner Smith moved to enter
into closed session for the following:

·To consider and take action with respect to the
position to be taken by the county in negotiating the price or other materials
terms of an agreement for the acquisition or lease of real property pursuant to
G.S.
143-318.11(a)(5)