Articles in this section

Online Billing module

Our Online Billing module allows users or management to record rental time against schedules, which is invoiced immediately. Online statement is visible to management and users. Electronic payments can be accepted but are not required. Various rules can enforce balances and currency.

Benefits of Online Billing:

Ease burden on staff by automating invoicing and payments

Increase accuracy of rental invoicing by recording time against schedules and using reconciliation screen to identify gaps and overlaps

Better control over customer balances: (a) option to suspend scheduling over credit limit, (b) option for customers or management to invoice and pay immediately after flight (rather than building up large balance at end of month)

Preflight screen (through web or Smart Phone) combines pilot status (e.g. currency, dates), aircraft status (e.g. squawks, scheduled maintenance), and instructor status. Preflight status, which is visible to management on the schedule, can also be used to determine if a user may not be showing up for the flight.

Automated dues invoicing and batch assessments.

Several available screens and reports for summarizing the data as well as option to define custom reports

Optional download to Quick Books desktop or online for tax accounting and other management reports available in Quick Books

Fuel credits can be configured in 2 different ways (a) entry by users going to approval queue for possible reversal, (b) entry by management

Several configuration options to customize process to fit your business needs

Optional instruction invoicing, owner statements, or sales tax

You can log into a test club with Online Billing with the following users (username / password):

system operator: hrohl / 936127

general user: jmiller / millertest

The following pdf document shows some of the screens used by Online Billing. Since there are many different configuration options for Online Billing, this might not be exactly how your screens would work. Let us know if you have any questions about your particular billing needs.