Type to search

Latest Vacancies at the Management Sciences for Health (MSH)

Share

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.

PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.

MSH seeks to recruit Accountants for Zamfara, Plateau, Benue and Nassarawa States. Under the overall supervision of the Director of Finance and Administration (DFA)- PMI-S, the Accountant will be responsible for assisting the state Finance and Administration Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse.

The Accountant will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The Accountant will be aware of, and adhere to, MSH’s Procurement Integrity standards in all activities.

Specific Responsibilities

Prepare payment vouchers.

Properly code all transactions.

Control and enter all expenses from the petty cash.

Payment of expenses, including per diem and transport to participants during activities in the field.

Prepare and control advances.

Assure balances of unused portions of advances are deposited into the MSH account.

Prepare deposit slips for cash to be deposited into the bank account.

Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.

Ensure that treasury practices in country minimize MSH’s cash exposure.

Ensure that entries are entered into financial system accurately and timely.

Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.

Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.

Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.

Monitor and ensure compliance.

The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

Minimum of University Degree or HND in Accounting / Finance.

Minimum of 3 years’ of post degree/HND experience in accounting/finance.

Knowledge of US Government funded programs, regulations and requirements.

President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.

PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.

The role of the Admin/Procurement Officer is to provide admin support and procure goods and services in compliance with MSH/Donor procurements policies and procedures.

S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery.

She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner. Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable).

S/he is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

Specific Responsibilities

Arrange hotel for Nigerian staff, participants, consultants who are coming to the state for assignments.

Arrange hotel for TDY staff coming to assist Nigeria teams.

Assist staff in obtaining visas for international travel (Where Applicable).

Assist in making international and local travel arrangements.

Arrange for telephones and internet modems for TDY and new staff, as the case may be.

Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS (where applicable).

Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly

Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day

Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity

Coordinate catering services for official functions within and outside the office location

Tracks all PRs, for both local purchases and those requested through Cambridge

Determines price reasonableness

Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;

Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;

Handles field office purchases when required;

Ensures that purchases are made in the best interests of the donor and MSH;

Assures delivery or pickup of PO for collection of goods;

Prepares weekly procurement status report and submits to the supervisor;

Regularly updates the supervisor of all partial collection of the procured goods;

Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.

Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.

Capacity Building of Team.

Also performs other duties as requested by the immediate supervisor.

Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.

Systems are in place to:

Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures

Monitor and ensure compliance.

Other tasks as assigned by the supervisor.

The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

Master’s Degree in Business Administration / Finance / Accounts / Economics or related field or a University Degree in Logistics, Supply Chain Management or Business.

At least 5 years of relevant and progressive experience in procurement and general administration.

Experience in a USG or donor funded project or NGO preferred.

Strong numeric skills and attention to detail and quality.

Logical and flexible approach to solving problems, especially when working under pressure.

Monitoring / assessing performance to make improvements or take corrective action.

Knowledge and Skills:

Ability to work under pressure

Planning and scheduling skills

Good organizational skills

Good communication and interpersonal skills

Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.

Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality

Ability to work in a team-oriented environment while maintaining an individual workload

President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH)

The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention

PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.

MSH seeks to recruit Office Assitants for Zamfara, Plateau, Benue and Nassarawa States

The Office Assistant is responsible for ensuring the smooth operations of logistics provided by the operations manager by providing clerical support

She or he works with the Finance and Admin Manager to make hotel and airline arrangements, provide operational assistance to staff, coordinate the arrangement of materials and equipment as specified in the activity profiles, inventory management and provide assistance to assure shipments to the projects clear customs in a timely manner.

Specific Responsibilities

Arrange hotel for MSH staff, participants, consultants who are coming to/from state for assignments.

Arrange hotel for TDY staff.

Assist staff in obtaining visas for international travel.

Assist in making international and local travel arrangements.

Arrange for telephones and internet modems for TDY and new staff, as the case may be.

Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS.

Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.

Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly.

Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.

Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity.

Coordinate catering services for official functions within and outside the office location.

Other tasks as requested by supervisor.

Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.

Monitor and ensure compliance.

Qualifications and Experience

Bachelor’s Degree and / or equivalent relevant experience.

3 – 5 years related work experience with International organizations in Nigeria.

Verbal and written language skills in English required.

Ability to work independently and take initiative.

Ability to learn complex program procedures.

Knowledge and Skills:

Good typing skills. Good memo composition and editing skills.

Good computer skills with sound knowledge of commonly used application software.

Familiar with internet search engines and able to undertake background search on well-defined tasks.

Inventory, Admin and logistics management.

Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices.

Excellent command of written and verbal English.

Takes initiative and can start/complete tasks with basic direction.

Excellent Computer knowledge. Proficient in Word, Excel, Outlook and Power Point 2007 and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.

Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks.

Consistently looks for ways to support.

Competencies:

Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.

Strong office and organizational skills.

Demonstrated ability to work as an effective team member in a complex and fast paced environment.

President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.

PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.

MSH seeks to recruit Finance and Administration Managers for Zamfara, Plateau, Benue and Nassarawa States

The position holder will be responsible for assisting the Director, Finance and Administration with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse

The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency

The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

Specific Responsibilities

Review payment vouchers.

Ensuring properly code all transactions.

Exercising control and monitoring all expenses from the petty cash.

Payment of expenses, including per diem and transport to participants during activities in the field.

Prepare and control advances.

Ensure balances of unused portions of advances are deposited into the MSH account.

Supervises deposit slips for cash to be deposited into the bank account.

Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.

Ensure that treasury practices in country minimize MSH’s cash exposure.

Ensure that entries are entered into financial system accurately and timely.

Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.

Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.

Systems are in place to: ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures

Monitor and ensure compliance.

Other tasks as requested by supervisor.

The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

Master’s Degree in Accounting / Finance is required. Alternatively, University Degree in Accounting / Finance with 7 years post Degree experience or equivalent certification from a Business Technical School with 10 years of post diploma experience.

Minimum of 10 years of relevant progressive experience.

3 years of managerial experience.

Knowledge and experience of handling U.S. government funded projects. Including knowledge of donor rules and regulations.

Understanding of key aspects of accounting.

Ability to use basic accounting software (i.e. QuickBooks).

Written and verbal proficiency in English including business terminology.

President’s Malaria Initiative for States (PMI-S) is a five-year PMI/USAID flagship malaria project implemented through a consortium led by Management Sciences for Health (MSH). The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.

PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020. PMI-S will target eight states of Nigeria, namely: Akwa Ibom, Benue, Cross-River, Ebonyi, Nassarawa, Oyo, Plateau and Zamfara.

MSH seeks to recruit Drivers for Zamfara, Plateau, Benue and Nassarawa States. Under the overall supervision of the Director of Finance and Administration, the Driver’s job is to provide transport support services to all technical program areas.

The driver is also required to drive MSH vehicles while transporting staffs, which include Employees, Chief of Party, Country Directors / Leads and VIP visitors. Drivers are also responsible for overseeing vehicle maintenance.

Specific Responsibilities

Drive project staff to activities and meeting within and outside of the state.

Maintain accurate and up to date records relating to individual vehicle use.

Ensure all aspects of vehicle policy are being followed and enforced during your assignments.

Inspect vehicle prior to travel to assure all fluids, tires, wipers, belts etc are in good working order.

Signal any sign of need for maintenance or other problem with the vehicle to the supervisor.

Keep vehicle health log updated.

Ensure the security of the vehicle when outside of the office.

Ensure the safety of all passengers.

Submit all expense reports in a timely manner to accounting, properly completed.

Ensure that appropriate staff members are aware of and understand laws, contract / award and donor requirements, and MSH policies and procedures.

Monitor and ensure compliance.

The responsibilities and duties are indicative only. They are subject to change to meet the needs of the project, the organization and the donor.

Qualifications and Experience

High School Degree. University Degree preferred.

5 years of related work experience with International organizations in Nigeria.