Brookstone Property: Executive Assistant/Receptionist

Brookstone Property: Executive Assistant/Receptionist

JOB DETAILS

Brookstone is a full-service real estate development company. They specialize in the entire lifecycle of a real estate project commencing with site acquisition, conceptualization, leasing/sales, securing financing and construction management. They leverage 23+ years of management experience to deliver best in class development services within our projects. Their principals' track record includes residential, commercial and retail across various markets in Nigeria and valued at over $400M. They use a yield driven approach to achieve a development’s highest and best use. At Brookstone, our focus is maximizing shareholder value while achieving unparalleled client satisfaction.

Responsibilities:

Assist Executives daily: schedule meetings, organize projects, and provide administrative support to the organization’s executive team. Ensure Executives are prepared for all meetings and logistics are arranged to optimize time.

Provide administrative assistance for the office to include filing, scanning, drafting letters, data entry and other misc. duties

Assist with preparing and processing reports

Establish hard copy and electronic files as required

Maintain office conference room calendar

Assist in setting up for meetings (make coffee, set up chairs, assist administratively in preparation of meeting materials, e.g., copy, collate, scan)

Support special events for decorations, celebrations, awards ceremonies, and business meetings

Order office supplies

Receive and sort incoming/outgoing mail/deliveries

Will be required to run occasional errands to local stores/suppliers

Will support office staff with ad hoc administrative tasks for personnel administration, e.g., keeping employee contact information current, may be called upon to assist with time-card duties, transferal of resumes to specified templates, assist with new hire orientations, and support for multiple contract activities, and training sessions

Clean out refrigerators

JOB REQUIREMENTS

MIN REQUIRED EXPERIENCE:

5 year(s)

MIN QUALIFICATION:

Bachelor's Degree/HND

DESIRED COURSES:

Not Specified

OTHER REQUIREMENTS:

5+ or more years relevant experience in an executive support role at a high corporate level. Prior C-suite support is preferred.