Search form

You are here

Abstract Submission FAQs

What is the deadline for abstract submissions?
The deadline for abstract submissions is 11:59 PM (EDT) on November 6, 2018.

How can I submit my abstract?
Abstracts can ONLY be submitted online by using the abstract submitter.

How many abstracts can I submit as first author?
Individuals may serve as first author for multiple abstracts. For more information, visit Abstract Submission Guidelines.

Can I submit a late-breaking data submission? If so, what is the deadline?
Yes, there is an opportunity to submit a late-breaking data submission. However, a “shell” abstract must be submitted by the regular abstract submission deadline, November 6, 2018 (the “shell” lacks results and conclusions). ASCO will contact the first author for updated data by January 7, 2019. Please refer to the late-breaking data policies on Abstract Submission Guidelines or call ASCO at 571-483-1400 for further questions.

Can I submit a Trials in Progress Submission?
Yes, there is an opportunity to submit a Trials in Progress Submission. Please refer to the trials in progress abstract policies on Abstract Submission Guidelines or call ASCO at 571-483-1400 for further questions.

What is the maximum length for the title of my abstract?
There is no maximum length for the title. However, the characters in the title will count toward your total character count.

How many characters can be included in my abstract?
The total character count for a single abstract is 2,000. Characters include everything in the title, abstract body, and table but do not include spaces. Author names and institutions also are not included in the total.

Do I have to enter my abstract in a specific format?
Yes. The abstract body text contains headings that have already been formatted for you. They are Background, Methods, Results, and Conclusions.

May I include a table with my abstract?
Yes, one table may be included in the abstract. All characters in the table count toward the total character count. No photos, charts, figures, or images may be included.

How many authors can be included on my abstract?
The maximum number of authors is 20. One authoring group may also be included along with the individual author names. The group name will appear as the last author of the author string.

May I submit an abstract if I am not an ASCO member?
Yes, you may submit abstracts to the ASCO-SITC Clinical Immuno-Oncology Symposium even if you are not an ASCO member.

Can I revise my abstract after it has been submitted?
Yes, you may edit your abstract on the submission website until the deadline of 11:59 PM (EDT) on November 6, 2018.

Is there an abstract submission fee?
There is a $60 nonrefundable fee for submitting an abstract. Payment must be made by credit card. Visa, MasterCard, and American Express are accepted. Purchase orders, wire transfers, and checks will not be accepted. The abstract submission fee does not include registration for the ASCO-SITC Clinical Immuno-Oncology Symposium; therefore, all authors planning to attend the Symposium must register for it separately.

If I would like to withdraw my abstract what should I do?
If the first author wishes to withdraw their abstract from the ASCO-SITC Clinical Immuno-Oncology Symposium program, a request must be emailed by January 11, 2019 at 12:00 PM (noon) EST. Any abstract withdrawal requests after this date will be considered on a case-by-case basis and cannot be assured removal from the 2019ASCO-SITC Clinical Immuno-Oncology Symposium​ Proceedings.

When and how will I receive notification about the status of my abstract in the program?
Notification regarding acceptance or rejection of abstracts will be sent by email to the first author in mid-December 2018. The decision of the ASCO-SITC Clinical Immuno-Oncology Symposium Program Committee and ASCO Leadership regarding acceptance and presentation of abstracts is final.

I am experiencing technical difficulty with the submitter. Whom should I contact?
For questions regarding technical support, please call 401-334-0220 between the hours of 8:30 AM and 6:00 PM Monday through Friday, Eastern Standard Time (GMT -05:00). You may also email or complete a technical support form on the abstract submission website.