Policies

Reservations:

Wyman consistently takes reservations between 12-18 months in advance, especially for peak periods. You will increase your likelihood of getting a reservation if you book well in advance. All reservations require an advance deposit equal to the 30% of the anticipated total event price shown on your Event Request Form. Deposit is due no later than 60 days prior to event, however we suggest earlier payment to secure your date.

Guaranteed number of participants is due no later than 14 days prior to group’s arrival. At that time a package price will be established. Group is responsible for 100% of the package price. If participation should increase above the number on the contract, additional space is subject to availability. The per-head guest rate will be used to calculate added charges for additional guests.

Cancellation Policy:

Fifty percent (50%) of deposit is refundable 120+ days prior to event. Twenty-five percent (25%) of deposit is refundable 119-91 days prior to event. Deposit is not refundable less than 90 days prior to event. If the cancellation is the result of inappropriate or unsafe behavior on the part of one or more guests, no refund will be granted. If events beyond the control of either organization necessitate the cancellation of your entire program, your 30% deposit will be applied to a re-scheduled program.

Check-In/Check-Out Times:

Cabin check-in time is 3pm, however you are welcome to arrive prior to check-in and enjoy the facilities as long as you are expected. If your room is clean and available, you may be able to check-in early. An additional cost of $25 per hour will be charged for unapproved early arrivals. Site managers are hired to greet customers at the designated arrival time. Unexpected arrivals require us to pull staff from other duties.

Check-out time is 10am. Guests are invited to stay after check-out to enjoy the facilities, again as long as it’s expected, but cabins must be vacated to prepare for arriving guests. Late check-out fees are charged at $25 per hour after 10:30am. An additional cost of $25 per hour will also be charged for unapproved late departures to cover additional site management hours.

Wyman reserves the right to change meeting/cabin assignments based on group numbers and the needs of all guests on the property. Efficient use of our space allows us to maintain lower prices.

Security:

For your security, Wyman requires in advance the names of all guests over 18 who will be attending any event on Wyman’s campus. Visitors such as parents, donors, delivery personnel, former staff or campers, and other individuals attending programs will be expected to abide by reasonable protocols in order for Wyman to maintain effective operations and a safe, secure environment for staff and guests. Unauthorized use of Wyman’s property is prohibited. Any guest or visitor who does not abide by Wyman’s policies will be asked to leave.

Meals:

Menu selections and meal times are due 14 calendar days prior to visit. “Chef’s Choice” will be instituted for both meals and times if no choices are received.

Dietary needs (vegetarian/diabetic diets) and common food allergies must be reported 14 calendar days prior to visit. Wyman’s food service staff will make every attempt to provide food for those with common food allergies and dietary restrictions. Those with rare or severe food allergies/restrictions will be asked to provide their own food and our chef will prepare it to be served with the meal.

Alcohol/Smoking Policy:

Alcoholic beverages are allowed for pre-approved groups, but not sold on the grounds and may not be consumed in public areas. You may only have alcohol in your cabin, or reserved meeting room. We do not provide, transport, or handle alcohol.