The lawful basis on which we use this information

We collect and use pupil information under the Education Act 1996 for collecting and using pupil information for general purposes including Article 6, inclusive of school travel and food and Article 9, complaints and appeals. Further information can be found in the census guide documents on the following website https://www.gov.uk/education/data-collection-and-censuses-for-schools

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We hold pupil data until their 22nd birthday, after this time it will be destroyed in line with GDPR regulations.

Who we share pupil information with

We routinely share pupil information with:

schools that the pupil’s attend after leaving us

our local authority

the Department for Education (DfE)

United Learning

Bournemouth & Poole Multi- Agency Safeguarding Hub

Subscribed third parties (see list)

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Youth support services

Pupils aged 13+

Once our pupils reach the age of 13, we also pass pupil information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

This enables them to provide services as follows:

youth support services

careers advisers

A parent or guardian can request that only their child’s name, address and date of birth is passed to their local authority or provider of youth support services by informing us. This right is transferred to the child / pupil once he/she reaches the age 16.

Pupils aged 16+

We will also share certain information about pupils aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.

This enables them to provide services as follows:

post-16 education and training providers

youth support services

careers advisers

For more information about services for young people, please visit our local authority website.

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

conducting research or analysis

producing statistics

providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

who is requesting the data

the purpose for which it is required

the level and sensitivity of data requested: and

the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Glenmoor & Winton Academies Data protection Lead apike@glenmoorandwinton.org.uk or United Learning Data Protection Officer company.secretary@unitedlearning.org.uk

You also have the right to:

object to processing of personal data that is likely to cause, or is causing, damage or distress

prevent processing for the purpose of direct marketing

object to decisions being taken by automated means

in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Third Parties

4Matrix

AB Tutor

Active Learn

Arbor

Classroom monitor

Classroom Toolkit

Cloud Based Systems

Cunninghams

Eclipse

Educake

Exchange & office 365

Groupcall

Hegarty Maths

Meraki

NEC MyCalls

Papercut

PIXL

School Booking System

Show My Homework

Sound Training

iPay

Contact

If you would like to discuss anything in this privacy notice, please contact:

Exams

If you have not collected your examination certificates (or statement of results) please contact us to confirm we hold them and arrange to collect them. If statement of results and certificates remain uncollected they will be securely destroyed after a reasonable amount of time, in line with GDPR regulations.

Links

The Principal and senior leaders are passionate in their pursuit of excellence for all students. Achievement and teaching are good and improving rapidly as a result

Students achieve well across the curriculum and exceptionally well in English

Teachers share the Principal’s vision for the academy and are universally keen to develop and improve their practice. Learning is characterised by exceptionally good relationships between staff and students

Students behave exceptionally well around the site. The academy is a calm and safe environment for learning

Students are overwhelmingly positive about the academy. They take great care and pride in the presentation of their work