2. High and Low Security Facilities

When a prisoner is received at a corrective services facility, a new prisoner photograph must be taken.

When a prisoner leaves a corrective services facility for any reason, the processing officer must compare the prisoner's current appearance with the photograph on IOMS. If there is a significant change in the prisoner's appearance, a new photograph must be taken by a corrective services officer and recorded on IOMS. A new removal order should also be generated for the prisoner to ensure a current photograph of the prisoner is recorded on the order.

3. Storage of Prisoner Photographs

in the secured network directory located on the server created by DCS Information and Communication Systems (ICS).

Digital prisoner photographs must not be kept or stored elsewhere without prior approval by-

the general manager of a corrective services facility, or

the manager, QCS Intelligence Group, or

the Director, ICS.

The digital prisoner photograph stored in IOMS must be used when printing a prisoner photograph or producing a prisoner identification card. Refer standard operating procedure - Personal Identification

Whenever a prisoner photograph is taken, a new identification card must be issued. All current documentation that incorporates an earlier version of the prisoner's photograph must be updated with this new photograph.

Whenever a prisoner photograph is taken, the photograph must be saved-

in IOMS; and

replace any existing digital prisoner photograph file located in the secured network directory. Past digital prisoner photograph files must not be kept in the secured network directory.

A prisoner photograph must be deleted from the digital camera and camera-related media such as floppy disks and memory sticks and from any other storage area once stored in IOMS.

The storage and handling of prisoner photographs must comply with procedure - Information Security (in-confidence)

4.2 Photograph content

be colour neutral, with no coloured lighting or reflected light affecting the photograph;

be taken with uniform lighting and not show shadows, flash reflections on the prisoner's face or red eye. The camera flash should be used, with a red-eye option if available;

be taken against a plain, light-coloured background (preferably grey), without scales, measures or markings, and without shadows behind the prisoner's head. The prisoner must be standing or sitting immediately in front of the background and no more than 30 cm from it;

be taken with the camera directly level with the prisoner's face;

be taken in portrait not landscape;

be a close up of the prisoner's head and top of the shoulders, so that the prisoner's face takes up 70-80% of the photograph. (A distance of approximately one metre between the camera and the prisoner will generally result in the right proportions, although camera focus can vary this);

include the prisoner's facial features from the bottom of the chin to the top of the head, with both ears and edges of the face clearly shown. Head coverings must not be worn unless approved by the general manager of the corrective services facility based on significant religious or cultural reasons;

show the prisoner facing square on to the camera, looking directly at the camera and displaying a neutral facial expression;

show the prisoner's eyes open and clearly visible and not obscured by hair or glasses. If the prisoner wears glasses, the photograph must show the eyes clearly with no flash reflection on the glasses. Glasses that have heavy frames or tinted lenses that obscure the eyes should be removed; and

not include prisoner data (for example an IOMS number, name, date of birth or date of the photograph) on a board displayed in the photograph or by editing of the photograph. Where necessary, appropriate data will be inserted underneath photographs when printed.

7.1 Process for taking an approved prisoner photograph for personal use

The following applies to the taking of an approved prisoner photograph for personal use-

a prisoner must apply in writing on a prisoner request form for approval by the general manager for a personal photograph to be taken. The application must outline -

an exceptional circumstance for the taking of the photograph

intended recipient of the photograph

reason why the photograph should be provided to the recipient

whether the recipient has agreed to receive the photograph;

approved prisoner request forms must be placed on the prisoner's Offender Management File;

a prisoner must be dressed in accordance with standard prison uniform requirements (there must be no non-QCS graphics/text identifiable on the clothing) which ensures that all tattoos are covered from below the neck. Any change to these requirements must be specifically approved by the general manger;

prisoners must present in a responsible and mature manner when having the photograph (eg. refrain from any hand symbols or gestures that could be taken to be of a gang related statement);

all photographs must be taken by a member of staff approved by the general manager;

no other prisoner may be the subject of the photograph; and

the processing of prisoner photographs avoids the use of a third party where possible. For example- a digital camera with a SD memory card is used by a staff member to print prisoner photos at a self use digital photo processing centre.

When processed, prisoner photographs for personal use will be placed into the prisoners

property and the prisoner will be notified. Refer standard operating procedure Property

of Prisoners for issuing of personal property and hand out of personal property.

8. Provision of Prisoner Photographs to a Law Enforcement Agency

A photograph of a prisoner may be provided to a law enforcement agency (eg. Queensland Police Services) by an authorised delegate, refer CSA, s 341 and Instrument of Delegation of Chief Executive Powers.