3. Which Localization tables are updated in the course of Purchase transaction created with Localization Taxes?

When PO is created with taxes attached, records are populated into

a. Jai_po_line_locations for Shipment level details and

b. Jai_po_taxes for tax related entries.

These tables will be updated on Insert, Update and Delete

On creating the receipt from Receipt Localized screen following tables are populated

a. Jai_rcv_lines for line level details and

b. Jai_Rcv_Line_Taxes for tax related entries.

When the Receipt localized form is closed “For Passing Accounting Entries “ concurrent request is submitted. This would

a. Generate Accounting Entries by populating into Gl_Interface and

b. Populate JAI_RCV_JOURNAL_ENTRIES for Receipt Accounting entries.

If excise types of taxes are attached then JAI_CMN_RG_23AC_I_TRXS and JAI_CMN_RG_23AC_II_TRXS will get populated depending upon the item classification.

On Delivery to a Bonded Sub inventory Non cenvatable Taxes would be added to the item cost. This will insert records into

a. JAI_RCV_JOURNAL_ENTRIES for delivery entries and

b. Mtl_Material_Transactions_Temp for average cost update. The Tax amount will be populated into Value_Change field.

Inventory transfer worker fires and pushes the record from Mtl_Material_Transactions_Temp to mtl_material_transactions table.

When Average cost update worker fires for costing Mtl_Transaction_Accounts and mtl_cst_txn_cost_details tables will be populated.

4. What do we do when Taxes have not defaulted on PO created against the Quotation?

While Converting the Quotation to Purchase Order using Copy Document, taxes will not flow until you run "Concurrent request for defaulting taxes in PO when linked with quotation".

You can submit this request by navigating through

India Local Purchasing Reports Run.

This Program can be scheduled, if required.

5. How do taxes default on a Purchase Orders?

India Localization Tax Configuration follows 3-way defaulting methodology for Tax Defaulting. This feature automates defaulting of Taxes that would be applicable to the Transactions, Below are the actual setups required to default the taxes:

1. First two levels of tax defaulting are based on the Item Category list, where, for every Item in the list, a Tax Category is associated.

a. First level considers the Item Category list attached to the Supplier and Site.

b. In the absence of Item Category list for Supplier and Site combination, the Item Category for the null Site of the Supplier is considered.

2. If neither of the above returns any Tax Category, the same is fetched based on the Item Class assigned to the Item. Tax Category and Item Class relationship should be set in the Tax Category window.

In all the cases, after arriving at the Tax Category, the taxes defined thereof are defaulted. The user can make changes to the taxes that have been defaulted.

Where all levels of defaulting fail, the user would have an option to assign Taxes to the Shipment lines manually.

6. Can we change taxes on an Approved PO?

Taxes can be modified only before approving the Purchase Order. If you need to change the taxes on approval of the Purchase Order then, create a Purchase Order Revision by modifying the PO lines. Change Taxes on this modified PO.

7. What is the impact on taxes on changing quantity on a PO Release?

Whenever you change quantity on Releases (through the Base Application screen), you need to navigate to Releases (Localized) screen, open Tax Details by Clicking on the Taxes Button. Click the Apply button in Tax details screen to enable recalculation of taxes based on the revised Quantity.

Purchase Orders - Errors

8. How to avoid the Error: ‘Currency conversion rate not defined in the system’ when the PO was amended?

This error occurs when PO is created or updated.

This will happen only when Inventory Organization is not attached to the Ship To Location

To resolve this:

Attach the Inventory Organization to Ship To Location by navigating through

India local Inventory - Setup - Organization - Location.

Quotations

9. How is Per landed cost calculated for a quote that includes localization taxes?

Per landed cost = Unit Price + [Sum (non cenvatable taxes ) / qty ]

You can view Per Landed Cost through Quote Analysis (localized) screen by navigating through

India Local Purchasing RFQ and Quotations Quote Analysis (localized)

10. How do we make the Supplier available in the Supplier LOV on a Quotation?

Please set 'HOLD_FLAG' attribute of the supplier to 'N' in Supplier screen.

Navigation - India Local Purchasing - Supply base - Supplier.

Receipts

11. What happens when I close the Receipts (Localized) Screen before the Receiving Transaction Processor completes?

When material with non-cenvatable taxes are attached, non-cenvatable amount will be populated into Value_Change column of Mtl_Material_Transactions_Temp (MMTT).

Inventory transaction worker fires and pulls the record from Mtl_Material_Transactions_Temp and puts it into Mtl_Material_Transactions table.

You can identify this record where created_by = 1001 and Value_Change Column will be populated in MMTT for the Rcv_Transaction_Id.

The next Average cost update worker Request that is submitted picks up all the records from

Mtl_material_transactions that are not costed and add to the item cost.

These records will also be populated into JAI_RCV_JOURNAL_ENTRIES.

13. How do we handle third party taxes included in a Purchase transaction?

Pre-requisite Setup: Creating a Third Party Tax

Create a Tax Code and Assign a ‘Vendor Name’ and ‘Vendor Site’.

In case you intend to change the Third Party Vendor while creating a Purchasing Transaction then, Check the ‘Update Vendor’ Flag.

Transaction

Create a Purchase Order with above tax (Third Party Tax), attached.

The Vendor information specified in the Tax Code would default. You can update this information by changing the Vendor Name Field in the Po Tax Details Screen.

You can change the Vendor Site only through the Tax Details screen opened through ‘Receipts (Localized)’ screen.

After saving the receipt submit ‘India Concurrent for 3rd party Invoices’ concurrent program from India local Purchasing. This concurrent will in turn, submit Payable open interface to generate the third party Invoices.

14. What will be the impact of changing Taxes on Receipts?

The standard applications 'Receiving Transaction Processor' needs to be completed before the localization screen reflects the taxes.

On Receipt, all modifications are permitted to the tax lines provided that ‘Allow Tax Change on Receipt’ in Additional Organization Information screen is enabled.

Following changes are allowed:

Deletion of a tax line

Addition of a tax line

Modification of tax amount

Modification of the amount computed for any tax line.

Changing the vendor on receipt for tax lines if allowed by tax definition.

Changing the currency applicable to the particular tax line if allowed by tax definition.

These modification of tax lines can be done only before closing of Receipt (Localized) form, once the Receipts (localized) form is closed, the corresponding accounting entries will be passed and the System won't allow the user to modify the tax lines.

Also, changes made to a Tax Line will not re-calculate the dependent Tax Lines.

Once the Receipt localization screen is closed, concurrent for passing accounting entries program is submitted. This concurrent updates Excise Registers - RG 23A-C Part II, RG23D based on Manufacturing or Trading Organization respectively. In a Manufacturing Organization, these entries will be passed only when the Claim CENVAT on Receipts Flag is set to ‘Y’.

This request also posts Delivery entries if the Receipt Routing is ‘Direct Delivery’.

You can check for the successful completion of the above concurrent program by navigating through View - Request.

15. What do we do when we receive goods from a Third Party Excise Vendor?

In certain cases goods are received from a Third Party Excise Vendor i.e., Vendor different from the PO Vendor. The Third Party Excise Vendor also issues the Excise Invoice. In such cases, Excise Register should be updated with the Third Party Vendor details.

You can make this change by updating the Vendor Name in the ‘Claim CENVAT on Receipts’ screen. To make these changes,

Set the Claim CENVAT flag on receipt to ‘No’.

Navigate to Claim CENVAT After Receipts screen and query for the Receipt.

The Vendor details on these records would be that of PO. To update Vendor and Vendor Site, check the ‘Update Vendor’ flag. Select the appropriate Vendor and corresponding Vendor Site in Vendor Name and Vendor Site fields. On Claiming CENVAT for this record, the revised Vendor details would be recorded in corresponding CENVAT Registers.

16. Which Costing methods does India Localization support?

India Localization supports Average and Standard costing methods

17. What do we need to know about changes to Receipt Taxes?

On Receipt, all modifications are permitted to the tax lines provided the ‘Receipt Modify’ flag in Additional Organization Information screen is enabled.

These modification of tax lines can be done only before closing of Receipt (Localized) form, once the Receipts (localized) form is closed, the corresponding accounting entries will be passed and the System won't allow the user to modify the tax lines.

The total amount will get updated with the revised amounts on saving the screen. However, on change of the Tax Amount the dependent tax amounts would not be re-calculated.

Once the Receipt localization screen is closed, for passing accounting entries concurrent program is submitted. This concurrent updates Excise Registers and creates Accounting Entries. In case of a Trading Organization RG 23D Register entry and corresponding accounting entries are created by this concurrent request.

In case of a Manufacturing Organization, updates to Excise Registers and creation of Accounting Entries would be based on the Receipt Routing Type and the value entered for Claim CENVAT in the Receipt.

If Receipt Routing is Standard and Claim CENVAT on Receipts is 'Yes', Excise Quantity and Duty Registers are updated and Accounting entries are passed. None of the Excise Registers will be updated when Claim CENVAT is Set to ‘N’.

If Receipt Routing is Direct Delivery and Claim CENVAT on Receipts is 'Yes', Excise Quantity and Duty Registers are updated and Accounting entries are passed. If the Claim CENVAT is Set to ‘N’ then, Receiving and Delivery Accounting entries will be passed but Excise Registers will not be updated.

18. What is the process to claim CENVAT included in Receipts created through ‘Match Unordered Receipt’ screen?

The Excise related information like Excise Invoice, Excise Invoice Date and Claim CENVAT on Receipts should be entered in the Receipts India Localization screen.

Though the Excise Invoice related details are entered in this screen, you will be able to claim CENVAT only through ‘Claim CENVAT on Receipts’ screen.

CENVAT credit cannot be taken for Unordered Receipt on Receipt of the goods. Credit can be taken only on matching the Unordered Receipts with a Purchase Order. The provision for tax corrections at the time of Receipt is not available for Unordered Receipts. Hence you need to ensure that the Purchase Order has the actual tax figures.

After ensuring above you can Claim CENVAT on Receipts

19. How does Receipt Quantity Corrections impact Localization Taxes?

You can correct Quantity Received through ‘Corrections’ screen provided by Base Application. This action will have impact on India Localization taxes only if the following conditions are satisfied.

Check the ‘Modify’ field for the Receipt Lines for which you have corrected quantity through Base Applications Receipt Correction Screen. A check in this field would make the Quantity field editable. You can enter appropriate value in the Quantity field. The CENVAT and also the dependent taxes are recalculated accordingly.

This will load CENVAT amount to Item Cost if costing method for the Organization is Average and PPV when it is Standard Costing.

21. Is Partial CENVAT claim allowed?

CENVAT can be claimed partially only for CGIN items. 50% of CENVAT amount can be claimed in the year of purchase and the remaining the next year. However, the user will have the option to claim the remaining 50% later in the year of purchase.

22. Why are Receipts not appearing for claim CENVAT on receipt screen to avail CENVAT credit?

Receipts will be considered for CENVAT Credit only when the following conditions are satisfied.

23. What conditions should be satisfied in order to claim Excise Credit?

Following conditions should be satisfied so as to claim CENVAT Credit:

Organization/Location should be defined as a Manufacturing Organization

‘Excise Flag & ‘Modvat Flag’ should be set to ‘Yes’ for the Organization Item in the item setup.

Goods should be received into a Bonded Sub inventory

The Receipt should carry Excise Type of Tax for which the Credit Percentage has been set to ‘100’. You can also use ‘Additional Customs (CVD)’ Taxes to claim CENVAT

‘Claim CENVAT on Receipt’ Flag should be set to ‘Yes’ for the Receipt. Else, the CENVAT Claim will be deferred. CENVAT on such deferred receipts can be claimed through ‘Claim CENVAT On Receipts’ Screen.

24. Which Taxes are recoverable? How are such taxes accounted?

In the case of tax types other than Excise and Additional Customs, you can specify the percentage of tax that can be recovered. The recoverable portion will be accounted in the tax account defined. The non-recoverable portion will be added to the Item Cost.

25. What is the impact of delivering material to Non-bonded Sub Inventory?

Following will be the impact when you have claimed CENVAT before delivery.

Excise Quantity and Duty registers will get reversed

CENVAT Accounting Entries will get reversed

Excise Amount will be added to the Item Cost where the costing Method is ‘Average. Else, this amount will be debited to Purchase Price Variance Account.

In Case CENVAT Amount is not claimed before delivery, then CENVAT entries will not be reversed on Delivery.

Returns

26. How should we treat CENVAT on Capital Goods when these goods are returned in the year of purchase?

100% CENVAT credit has to be availed before carrying out the Return To Vendor transaction. This should be through the ‘Claim CENVAT on Receipts’ Screen.

In case you return the material without claiming CENVAT, the ‘To Handle Deliver RTR RTV’ runs into error. This will impact the reversal of Accounting and Excise Register Entries.

The error message would be

‘ ORA - 20010: The RTV Quantity is equal to Receipt Quantity and the remaining 50% CENVAT is not availed.’

In order to process these error records, run ‘India Program to Execute Pending Records’. Please refer Note on ‘‘ India Program to Execute Pending Records’ in the India Local Purchasing Chapter of the India Localization User Reference Manual.

27. How can we setup a separate Excise Invoice Series for Purchase Returns Transaction?

Setup for Return To Vendor transaction type needs to be set in Additional Organization Info screen for a given Organization, Location combination. Else the default Excise Invoice Number sequence will be considered.

28. How are Duty Registers impacted on RTV?

Excise Registers will be updated on a Return transaction only when you set the ‘Generate Excise Invoice’ Flag to ‘Yes’ in the Existing Return to Vendor (Localized) screen in “Actions” columns. The user enters Yes / No each for Excise or VAT indicating whether he wants to generate Excise or VAT Invoice Numbers respectively.

Excise Register entries for RTV will be passed only when the User entered 'Yes' otherwise Excise Register entries will not be updated. By default this field will be 'No'

In case of Manufacturing Organizations, the Duty Registers selected depends upon the preferences set up done in the Additional Organization Info screen.

If PLA is set as the last preference and the item returned is a capital good (CGIN Item) then, balance in RG 23C Part II would be considered first. PLA would be updated only if there is no adequate balance in RG 23C Part II. However, balance in RG 23A Part II registers will not be considered.

RG 23D Register would be updated for Trading Organizations.

29. How to generate Excise Invoice for a Return Transaction?

Fill RMA Number in the field provided in “Returns“ screen and select, generate Excise Invoice No = Y. Run India Return To Vendor report for the given RMA Number.

30. How do I ensure that PLA is debited on RTV when sufficient balances are not available in RG?

PLA register will be debited depending upon the ‘Allow negative PLA’ flag. If allow negative flag is ‘N’ and if the balance is not available in PLA then system will raise the application error as there are no available balances in registers, if sufficient balance is available in PLA then PLA Register will be debited.

31. How to return the material at different excise rate for Small-scale industry?

If you have to return the material received from SSI, then at excise rate of 16% though the material is received at 9.6% rate.

In order to achieve this, please create the Return To Vendor transaction from Return to Vendor-India and change the excise rate from 9.6 to 16% in Return To Vendor-India taxes screen.

When the tax is applied the difference of 6.4% tax amount entries will be reversed.

Accounting

34. Does localization support Accrual on Receipt or period end Accrual?

Localization supports only for Accrue on Receipt.

35. How do we pass Accounting/Register entries when they are not generated on Receipts, Claim CENVAT or on Return Transactions?

Schedule ‘India program to execute pending records concurrent program’ to generate accounting entries for all unprocessed records. You should ensure that there are no online receipt transactions when this program is submitted.

Optionally, you can submit it for a given Receipt Number. Submit this record by navigating through (N)-India Local Purchasing Report Run India program to execute pending records.

37. How do I track Localization Entries while reconciling Excise Registers with General Ledger?

Unposted Entries: Check the following fields in Gl_Interface

reference1: Organization Code

reference10: Transaction Description

reference22: 'India Localization Entry'

reference23: Object Name

reference24: Table Name

reference25: Unique Reference of the Table

reference26: Column of the Table for which the unique reference is populated.

reference27: Organization ID

Posted Entries: Check the following fields in GL_JE_Lines

Description: Description

reference2: India Localization Entry (Hard Coded Value)

reference3: Object Name

reference4: Table Name

reference5: Value

reference6: Column Name

reference7: Organization ID

Period End

38. What caution should we take before I close the PO and AP Period?

Ensure that CENVAT credit is availed on all receipts for which Receiving entries are generated.

Ensure that none of the Receipts have ‘N’ as the value for the following fields in ‘Jai_rcv_lines’ table.

Process Receiving flag,

Process RG,

Process Populate CENVAT,

Process CENVAT flag

Ensure that you have performed Service Tax and VAT Settlement

If there are any such Receipts then you need to run ‘India Program to execute pending records’ to clear these.

39. How do I Reconcile differences between the Excise Register Entries and General Ledger entries?

Reconciliation of the General Ledger with the Sub ledger data provided by India Localization shall be done as per the following process:

Please note that you need to have the Localization queries to complete the reconciliation process.

Step 1

Import all the records pending in interface table and ensure that there are no pending transactions in the interface. Compare the GL account balances with the India Localization sub-ledger balances to verify whether the balances are tallying. The following are the India Localization reports that could be used for this purpose:

India Receiving Account Distribution Report.

India Receiving Accounts Report.

Accrual re-build Reconciliation Report.

India CENVAT monthly return Inputs and Capital Goods.

India CENVAT monthly Abstract Report.

Step 2

If any differences are observed in these balances, the queries provided by India Localization shall be run to find out the exceptions. The list of queries are given below:

SumofAmounts_Receiving_APaccrual.sqlQuery to identify total tax amount to be passed to the AP Accrual account at the time of Receipt.

SumofAmounts_RTV_APaccrual.sqlQuery to identify total tax amount to be passed for AP Accrual at the time of Return to Vendor.

SumofCreditnotequaltoSumofDebit_RTV.sql

NoReceivingQueryAPAccrual.sqlQuery to give total tax amount for AP Accrual where the tax entries are not generated.

Discrepancy_invoices.sqlQuery to identify Cases of discrepancy, invoice distribution and the corresponding tax amount in Receipt/PO.

Query to find the transaction wise tax amount.:

SumofTaxesTransactionTypewise.sqlQuery to give total sum of the taxes based on transaction type from JAI_RCV_JOURNAL_ENTRIES.

The reconciliation shall be done based on the output of these exception queries. This shall be in the form of rectification entries, if the exception has proved to be a one-off case.

Step 3

If the exception thrown up in the earlier step is found to be of a repetitive / replicable nature, the issue has to be taken up with India Localization for a necessary code fix / data fix. India Localization shall treat such issues with highest priority so that the month closing activities are not hampered in any way.

India Local Inventory

Following are the frequently asked questions for Inventory module

Inventory Transactions

40. How to upload the opening balance Excise Quantity Registers?

Use Miscellaneous Issue (RG Update) and Miscellaneous Receipt (RG update) type of Inventory transactions to update RG23A/C part I Registers and RG 1.

42. What Inventory transactions supported by localization in Inventory module?

Following Transaction Types are supported by localization in updating the excise registers:

Inventory sub transfer / Replenish supply Sub inventory.

Miscellaneous Issue (RG Update).

Miscellaneous Receipt (RG Update).

Move Order Issue.

Inventory Delivery Adjustment

Cycle Count Adjustment

Physical Inventory Adjustment.

Setups

43. What basic Localization setup is required for a Manufacturing Organization?

Organization Setup

Additional info setup for Organization and Location should fall under Manufacturing and this can be achieved when Excise region with ECC CODE is filled.

Fill all the Accounting Info from Accounting Tab and make sure that the info is filled though not required in some cases as per business requirement. Example: If there are no BOE (export) related transactions, still you need to supply the BOE account.

Financial Year can be setup by clicking the Calendar button, fill the Fin Year that will compute the Actual Tax Calendar.

Fill the Excise Invoice Number if you require generating the predefined Excise Invoice Numbers depending upon the document.

Trading Info Tab is automatically grayed out since the Organization is falling under the Manufacturing Organization.

VAT and Service Tax Regime needs to be setup with appropriate Organizations assigned to the regimes.

Item Setup

Excise Flag = Y if the item is falling under excisable goods.

Modvat Flag = Y if the CENVAT credit on this item can be taken

Item class = RMIN / CGIN depending upon the classification of the item.

Trading flag = N this flag will identify whether the item is tradable or non tradable, since the Organization is manufacturing item cannot be trading and Localization does not have the concept of classifying the Organization to become Manufacturing and Trading.

VAT Item classification needs to be performed.

Sub inventory Locations Setup

Sub inventory should be bonded i.e., bonded flag is Y.

If the Sub inventory is Non-bonded or duty paid Sub inventory i.e.,Bonded flag is N then all the cenvatable taxes will also get inventoried.

Trading Sub inventory Flag is grayed out.

44. What basic Localization setup is required for a Trading Organization?

Organization Setup:

EC Code and other Excise Registration details need to be filled in the Trading Tab of the Organization Tax Information India Localization screen.

Fill Accounting Info from Accounting Tab and make sure that the info is filled though not required in some cases as per business requirement. For example: if there are no BOE (export) related transactions, you need to supply the BOE account.

Financial Year can be setup by clicking the Calendar button,

Fill the Excise Invoice Numbero if you intend to generate predefined Excise Invoice Numbers depending upon the Order/Invoice Type.

Item Setup

Ensure that Excise Flag = Y and Modvat Flag = N

Item class = RMIN/CGIN depending on the item type.

Trading flag = Y. This flag would identify whether the item is a Trading Item

Sub inventory Locations Setup:

Trading Sub inventory Flag is automatically checked.

45. What is the need to define Master Child Relationships among Organizations?

The master child relationship among the organization and location are used only to generate consolidated excise registers at Master Organization level. You need to submit ‘India Master Org RG’ request set in order to get Excise Registers consolidated at Master Organization.

46. What should we ensure while I am setting up Master/Child Organization?

In the Master Organization Information block you have to specify whether the Organization represents an Excise Licensed Organization or a Child Organization. If you select a Child Organization, you need to specify which is the Excise Licensed Organization under which the Child Organization belongs. For a Master Organization and Location combination you need to enable the Master Organization flag. This should be done for the Organization with Location specified. The ECC Number defined for the Master Organization would default to all Child Organizations when Master Organization is selected.

These fields are only for information and will not be used anywhere else by India Localization. India Localization uses the PAN and TAN Numbers defined in the Regime Registration screen for Reports.

48. What should be the functional currency for the Organization using India Localization?

The Functional Currency to ‘INR’ for the Legal Entity that would use India Localization.

49. Can we proceed to India Localization Organization setup as soon as I define Organizations in Base Applications?

You should have completed the following before you move to define Additional Organization Information through India Localization:

Define Locations

Assign Organizations to Locations

50. Can an Organization be defined both as Manufacturing and Trading Organization?

Through India Localization an Organization Location combination can either be a Manufacturing Organization or a Trading Organization.

If an Inventory Organization Location is a Manufacturing Unit (Not a Trading Unit) and you enter details in the Tax Info Block (On ‘Organization Tax Information India Localization’ screen), then you will not be allowed to enter any information in the Excise - Trading Information Block through Trading Information Button.

Similarly if an Inventory Organization Location is a Trading Unit (Not a Manufacturing Unit) then No Information should be entered in this Tax Info Block since this Excise Block is meant for entering Excise Registration details for a Manufacturing Inventory Organization/Location.

51. Can a different Tax Calendar be defined for different Locations of an Organization?

The Tax Calendar should be defined only at Organization level with Null Location. This Calendar will be defaulted for each Location falling under the Organization. The tax period in Localization is meant for setting up the serial numbers of Excise Registers and related localization reports.

52. Is it mandatory to complete setup in the ‘Excise Generation India Localization’ for generating Excise Invoices?

It is not mandatory for the user to define Excise Invoice Generation Serial Number. If the User does not define the Excise Invoice Generation Screen, then auto generated system numbers will be allotted to the Excise Invoice as stipulated under the Central Excise Rules (one sequence for Domestic transactions and another for Exports).

53. Can I skip the ‘Assign Sub Inventories to Locations India Localization’ for the Sub Inventories that I will not be using for Excise Transactions?

It is mandatory to complete this setup, irrespective of the fact that the Sub inventory is not bonded. You can leave the ‘Bonded’ check box blank, if the Sub inventory is non-bonded. Else, this will impact Shipping transactions.

54. Is it necessary that the India Localization Item setup should be same for all Organizations?

India Items Context can be setup at an Organization level. An Item can be Excisable in one and non-excisable in another.

If an Item is tradable in one Inventory Organization but considered as Production Input in another Inventory Organization, then the user has to update its Item Template through the Item Template assignment form depending upon the nature of the business. If an item is defined as Trading Item, then the Modvat Flag has to be set to ‘NO’. This would update only the RG 23D Registers and not the CENVAT Registers.

55. Can India Localization be used to define calculate and account for Negative Taxes?

India Localization provides flexibility to define negative taxes. You can use ‘Any other Tax’ type of taxes with negative Percentage or Unit Rate to handle such taxes. India Localization would also handle any other debit/credit that needs to be done for any transaction.

Work In Process

Following are the frequently asked questions in WIP module

56. What WIP transactions are supported by India localization? Which Excise Registers are updated for each of these transactions?

India Localization supports certain transactions in order to keep track of movement of Excisable Goods. Whenever there is a transaction using Excisable goods is created from the following features supported by Base Application, then India Localization updates Excise Quantity Registers. Following is a list of such transactions and their impact of Excise Registers:

Transaction Type

Impact on Excise Registers for Item Types: RMIN

Impact on Excise Registers for Item Types: CCIN

Impact on Excise Registers for Item Types: FGIN

Impact on Excise Registers for Item Types: CGIN

Impact on Excise Registers for Item Types: OTIN

Miscellaneous Receipt RG Update

RG 23A Part 1

RG 1

RG 1

RG 23C Part 1

NA

Miscellaneous Issue RG Update

RG 23A Part 1

First RG23A Part 1, then RG 1

RG 1

RG 23C Part 1

NA

Cycle Count Adjustment.

RG 23A Part 1

RG 23APart 1

RG 1

NA

NA

Physical Inventory Adjustment.

RG 23A Part 1

RG 23APart 1

RG 1

RG 23C Part 1

NA

Move Order Issue

RG 23A Part 1

RG1

RG 1

NA

NA

WIP Component Return.

RG 23A Part 1

RG 1

RG 1

NA

NA

WIP Assembly Completion.

RG 23A Part 1

RG 1

RG 1

NA

NA

WIP Assembly Return.

RG 23A Part 1

RG 1

RG 1

NA

NA

WIP Negative Component Issue.

RG 23A Part 1

RG 1

RG 1

NA

NA

WIP Negative Component Return.

RG 23A Part 1

RG 1

RG 1

NA

NA

WIP Scrap Transaction.

RG 23A Part 1

RG 1

RG 1

NA

NA

Staging transfer of a sales order

RG 23A Part 1

First RG23A Part 1, then RG 1

RG 1

NA

NA

India Local Payables

Following are the frequently asked questions in Payables module

India Local Payables Setup

57. What should be the Setup steps when I wish to implement TDS features only?

Setup only Step 16-21 of the India Localization Setups. Refer to the Setup Overview chapter of the India Localization User Guide.

Following India Localization Setups need to be completed:

Define TDS Related Information for the Organization

Define Income Tax Authority

Define TDS Sections

Define TDS Tax Codes

Defining TDS year Information

Define TDS Details for Suppliers

58. How should I define surcharge for a TDS Tax?

You need to enter (in the Surcharge field on the Tax Definition) exact percentage that has to be applied on the Invoice amount.

For example: In a case where TDS Tax Rate is 2% and a Surcharge of 10% is applicable for this Tax. You should specify 0.2 in the Surcharge field.

59. How would you define new Sections that would be required for WCT Taxes?

Navigate to India Local Payable --> Purchasing Lookups. Query for TDS_Section. Change the Access Level to User and add the WCT Section Code, Meaning and Description. Enter the Effective Dates and check the 'Enabled' field.

This section will be available when you create a Tax Deduction At Source Type of Taxes.

60. How would you define WCT Type of Taxes?

The Tax Definition will be similar to that of a TDS Type of Taxes. The TDS Section No. will be the differentiating factor. Here you should select the WCT section.

It is necessary that you select this code in the TDS Details tab of the Supplier Additional Information.

61. What should I do when there is a change in the TDS Rate or Surcharge rate?

Whenever, there is a change in the TDS Rates or Rates of Surcharge, user has to do the following to ensure that correct rate of TDS is applied to the transactions

62. What would be the impact of 'Create Pre-Approved TDS Invoices and Credit Memo's?

Checked for Supplier Null Site

Supplier Site

The Setup made for the Supplier NULL Site will override the Setup's made for each Supplier Site. In case, you would like to control TDS Invoice Approval by Vendor Sites then, you should uncheck this field for the Supplier Null Site and check it only for those sites where you would like the TDS Invoice Approval to be Automated.

63. What impact does the Income Tax Registration details (entered in the Regime registration screen) have on my transactions?

The value entered in the TAN No. field would be of great importance to you. This would be the basis on which the TDS Threshold Limits would be calculated. If the TAN No. is defined only for the Legal Entity, then Invoices generated for all Supplier Sites defined under different Organizations would be considered for the calculation of Threshold limits. If TAN No. is defined for an Operating Unit, then only the Invoices defined for this Organization would be considered for the calculation of the Threshold Limits, unless the TAN No. for two Operating Units are the same. For Operating Units without TAN No, the TAN No. of the Legal Entity would be considered and the Invoices of all such Operating Units would be added to considered for the calculation of Threshold Limits.

Also, Organizations with same TAN Number shall share the document sequence followed for generation of TDS Certificates.

TAN No. once saved, should not be updated.

64. What setup should I check when the TDS Invoice/Credit Memo are not generated?

Check the following set up:

TAN Number is attached to the Operating Unit Or Legal entity in the Regime Registration screen.

Check whether the TDS Year Info is defined for the Legal Entity or not.

Check whether the TDS Sections are attached in the ‘Additional Supplier Info Screen’ or not

Check whether the Invoice Amount of the Invoice, which is approved ,has crossed the Invoice Amount limit set in the ‘Additional Supplier Info Screen’

Check whether the concurrent request ‘Payables Open Interface Import’ is getting triggered or not when the Standard/Prepayment invoice is approved

Check whether the TDS Invoice/Credit Memos are being rejected by the program ‘Payables Open Interface Import’. For this, you can open the Out file of the report ‘Payables Open Interface Import’ and click the button ‘Next’, which will show the list of Invoices rejected by the import program

Tax Deduction At Source - Calculation, Accounting and Reporting

65. What is the impact of assigning a Default TDS Tax Name to the Supplier Site?

This would automate TDS Calculation for every Invoice created for the Supplier Site. This happens in spite of the fact that you override/ delete the TDS Tax Id before saving the Invoice Distribution.

66. How many TDS Invoices are created when multiple Invoice Distributions have the same TDS Tax Id?

Invoice created for the TDS Authority and the Credit Memo for the Supplier would be consolidated for all Invoice distributions having the same TDS Tax Id.

67. What will be a pre-requisite to assign WCT Type of Taxes on Invoice?

It is necessary to assign a TDS Tax Id before you specify a WCT Tax Id. However, if you only have WCT applicable to the Invoice, then, assign this code in the TDS Tax Id field.

For Supplier who does not have TDS Applicability but only have WCT calculated for services provided by them, then, assign the WCT Tax Id in the default TDS Tax Name field.

68. What will be impact on TDS Invoices when Prepayment Invoice with Single TDS Code, applied to Standard Invoice has different TDS Codes attached?

TDS calculated on the Standard Invoice would be reversed in proportion of the amount applied to the Total Amount Standard Invoice bearing TDS.

69. What happens when Standard Invoice having multiple TDS Codes is applied to a Prepayment Invoice with multiple TDS Code?

TDS calculated on the Prepayment Invoice distribution to which the Standard Invoice is applied is considered for reversal.

TDS Amount calculated on the applied Prepayment line would be reversed in proportion to the amount applied to the Total Amount Prepayment Invoice.

70. Why should the user define a Fin Year for TDS? What is the impact of creating such Fin Year? When should I close the current Fin Year?

This is mandatory for calculating TDS on Invoices. Also, the TDS Certificate Number would be re-set every Fin Year.

Once the current financial year-ends, you will have to navigate to the TDS Period India Localization screen and press 'New Financial Year' button.

71. What would be the Invoice Date and GL Date on the TDS related Invoice created on cancellation of a Base Invoice? What if the GL Date on the Invoice cancelled falls in a closed accounting period.

The Invoice Date and GL Date for the Standard Invoice created for Supplier on cancellation of the Original Invoice would bear the same date as the GL Date on the Reversal Distribution created for Cancelled Invoices.

In case, the cancelled Invoice falls in a closed period then, then the Invoice created will bear the first date of the subsequent Open Period.

72. How should you account for TDS calculated on Provision for Outstanding liability?

Create an Invoice with 'Zero' Amount. Create two distributions. The first with provision amount. Assign TDS Tax Id to this line.

The second line should be created negative of the provision amount. This should not have any TDS Tax Id.

The first line should have the GL Date of the last date in the current period and the second should GL Date as first day of the new period.

This will automate provision creation and reversal. At the same TDS would be calculated for the provisioned amount.

73. What caution should you take in assigning the TAN Numbers to the Legal Entities and Operating Units? What would be impact of changing the TAN Number?

TAN Number is the basis for Calculation of Threshold Limits for TDS Calculation and also for generation of TDS Certificates.

It is mandatory that you specify correct TAN Numbers before you define the TDS Fin Year. These should not be changed once you have created the Fin Year. Any change would hamper the TDS Certification creation and also the Threshold limits calculation.

74. What steps do you need to take when you observe that TDS Invoices are not created on Invoice Approval?

You should check if the 'Payables Open Interface' Audit Report and 'Payables Open Interface Rejection Report' generated for the Payables Open Interface request submitted for creation of the TDS Invoices.

Make corrections through to the Invoice or the Setups and then resubmit 'Payables Open Interface'.

In case you see that the Payables Open Interface is not submitted on validation of the Invoice, then you need to check the following:

TDS Details Setup for the Supplier Site.

Fin Year Setup for the Legal Entity

75. What should you do in case you have to change Invoice Amount or TDS Tax Code for a validated Invoice?

The TDS and WCT Amount will not be recalculated when you re-validate these Invoices. In case you would like to have TDS impacted for the revisions then, you should cancel the original Invoice and create a new one with the revised details.

76. TDS Invoices/Credit Memos are generated, even though the TDS Tax Code is not assigned in the ‘Invoice Distributions’ GDF. How do we avoid this?

Tax is deducted on an Invoice distribution is generated either

At the Rate that is manually assigned by the user OR

Based on the TDS Tax Code Attached in the ‘Tax Name’ field on the TDS Details tab of Supplier Additional Information record for the Supplier Site.

If this code is not assigned to the Supplier Site, then, the code assigned to the Supplier Null Site will be considered.

Hence, if you do not intend to calculate TDS for a particular Supplier then, please remove the Tax Code attached in the ‘Tax Name’ field on the Supplier Additional Information.

77. What should we check when the RTN Invoice for the Supplier is not created on applying Prepayment Invoice?

In such cases, check the following:

1. Check whether the program ‘India To Insert Prepayment Distributions’ has been submitted. If the program checks in as ‘Inactive No Manager’ Status. Then, query for this program and make the following changes in the concurrent programs definition window:

Uncheck the check box ‘Run Alone’ and

Set the Format type = ’Text’ and

Save the record.

2. Check whether the ‘Payables Open Interface Import’ is rejecting the RTN Invoices

3. Check whether the TDS Tax code is attached both to standard invoice and prepayment invoice. Check if TDS is generated on both these Invoices.

78. How do we ensure that the TDS Invoices/Credit Memos are always generated with ‘Approved’ Status?

Ensure that the check box ‘Create Pre approved TDS Invoices and Credit Memos’ is checked in the ‘Additional Supplier Information Screen’ for the Vendor/Vendor Site code, for whom TDS is deducted.

Alternatively, you can check this flag for the Vendor Null Site. This would applicable to all sites unless you have assigned a different value for the Vendor Site.

Reports

79. What can be the reason for TDS Deductions not appearing in ‘India - TDS Prescribed Rates Report’ and ‘India - TDS Lower Rates Report’?

It is a pre-requisite to run the ‘Generate TDS Certificates’ to view the data in ‘India - TDS Prescribed Rates Report’ and ‘India - TDS Lower Rates Report’.

80. Is there a report where I can see all TDS related Invoices and Credit Memos created for an Invoice?

You can run 'India - TDS Related Invoices' Report to view details of all TDS related Invoices created for an Invoice. This report has to be run for a specific period.

81. Is there a report where I can view Tax Deduction for a Supplier for a particular period?

You can run 'India - TDS Prescribed Rate Report' to view details of all Tax Deductions for a particular TDS section.

This report will provide you information by Supplier.

82. What is a pre-requisite for generating TDS Certificates?

Invoice created for TDS Authority should be paid.

There should not be any change in the Organization TAN Number

83. How should I generate TDS Certificates when the ‘Generate TDS Certificates’ Program ends with the error ‘NO Withheld invoices found for TDS Certificate(s) Generation’?

Only the Invoices to TDS Authority that have been paid will be considered for generation of TDS Certificates. Hence, you need to ensure that TDS Invoices for the TDS Authority are paid before you generate the Certificates.

84. What can be the reason when the ‘Payables Open Interface Import’ program rejects the Invoice for TDS Authority with the reason as ‘Invalid Vendor Site’?

Remove the TDS Tax name attached in the ‘Additional Supplier Information screen’ at the Null Site level of the Supplier. Attach the TDS tax name at Supplier / Site Level and save the record and do the transactions.

85. Where do we enter Date of Deposit and Bank Name details for payments made to TDS Authorities?

To capture additional information related to payment made to TDS Authority, a new UI has been created with the name ‘TDS Challan Details’.

A user should complete the payment transaction first and then navigate to this UI to enter the additional details. A query finds window has been provided to search payments made to TDS Authority.

PO - AP Localization Tax Flow

86. How would the Localization Taxes be carried forward to AP for ERS Invoices?

You need to schedule 'India - To insert taxes for Pay On Receipt to carry forward Localization Taxes from PO to AP. This program captures localization taxes in Receipts and inserts Tax lines in Invoice Distributions, for the ERS Invoice created for the Receipt.

You have to schedule the concurrent to submit requests at suitable intervals.

The concurrent ‘India - To Insert Tax Distributions’ would run to Insert Tax lines in Invoice Distributions, on matching Invoice to PO or Receipt.

87. How do we create Invoices for 3rd party taxes included in receipts?

You need to submit 'India Concurrent for 3rd Party Invoices' concurrent request to create AP Invoices for Third Party Taxes.

You can schedule the concurrent from India Local Purchasing to submit requests at suitable intervals.

88. Which Vendor Site would be considered for Invoices created for Third Party Tax?

Vendor Site specified in the Tax definition would be considered. In the absence of such information, you need to Specify Vendor Site for the Tax line, before saving the Receipt.

The system would pop-up following error message if Vendor Site is not specified for a Third Party Tax.

'Please note that the Vendor Site does not belong to the specified Vendor cannot proceed'.

89. What is the impact of a Return to Vendor (RTV) transaction on 3rd party Taxes?

Third Party Taxes would be debited to 'RTV Expense Account' specified for the Organization/Location. Thus, it would not be eliminated from the AP Accrual Account.

90. What entry would be passed to account for Customs Duties on RTV transaction?

Customs Duty would be debited to 'RTV Expense Account' specified for the Organization/Location. Thus, it would not be eliminated from the AP Accrual Account.

91. How would the Localization Taxes be carried forward to AP for Debit Memos auto-created on RTV transaction?

You need to schedule 'India - To insert taxes for Pay On Receipt’ to carry forward Localization Taxes from Return transaction to Debit Memo.

This program captures first party localization taxes in Receipts and inserts Tax lines in Invoice Distributions for the Debit Invoice created for the Return transaction.

92. How are taxes populated in ERS Invoice created based on Receipt with Localization taxes?

India Localization Taxes included in a Receipt are carried to the ERS Invoice by the next request submitted for ‘To insert tax distributions for pay on receipt’ concurrent program.

The concurrent ‘To insert tax distributions for pay on receipt’ for processing of tax Lines for ERS Invoices created based on Purchase Receipts runs in batch mode.

Whenever, some of the tax lines remain unprocessed due to some error, the error message is captured by localization. ‘Reprocessing Error Pay On Receipt Invoices Tax Records’ feature provides you with an option to view these error records and corresponding messages and mark them eligible for Reprocess. You would also have an option to delete these records.

To view the error records, navigate to India Local Payables Other India - Resubmit Taxes for Pay on Receipt

The form would merely make the Invoices eligible for reprocessing. You have to explicitly run the concurrent 'India - To Insert Taxes For Pay On Receipt’ for these Invoices to get processed.

Sales Tax Concessional Forms

93. How would we define a new 'Form Names' that are applicable to your state?

Navigate to India Local Payable - Purchasing Lookups. Query for FORM_NAME. Change the Access Level to User and add the Form Code, Meaning and Description. Enter the Effective Dates and check the 'Enabled' field.

95. How do I Auto-Select unmatched Invoices for a Declaration Form issued for a particular amount?

This you can achieve by entering the Form details in the header of 'define Sales Tax Form Details'. Enter in the Form Amount field, a value that you would like to issue the Form for. Check 'Match All' checkbox to select the Invoice Automatically. After which, you can save the Form.

96. Would cancelled Invoices be considered for ST Forms Issue?

In case no declaration form is issued for this Invoice, these Invoices will not be considered for further Form issues.

97. Would reversed Invoices distributions be considered for ST Forms Issue?

In case no declaration form is issued for this Invoice, these Invoice distributions will not be considered for further Form issues.

Bill of Entry

98. Is there any way that we can create a Bill of Entry without having to enter all Item details?

You can check the 'BOE Item Independent Flag' while you are creating the BOE Header. You need to enter only a Single line with Total Customs Duty Amount. This BOE will be available across all receipts lines.

Excise Payments

99. We have PLA Payments accounted through General Ledger. However, we do not see these entries in the PLA Register. What can be the reason?

You should ensure that ‘Acknowledge Received’ and ‘Acknowledgment Date’ fields on the ‘Capture PLA Payments’ screen should be updated once you receive an acknowledgement on the TR Challan. On saving this, a credit entry will be passed in PLA.

Please note that acknowledgment cannot be made unless the AP Invoice created for the PLA Payment is paid.

India Local Order Management

Following are the frequently asked questions for Order Management module

Sales Orders

100. Why does "Please note that 1 line(s) do not have taxes" Note appear?

This message appears whenever these are no Taxes attached to one or more tax lines.

This is an intended functionality to caution users that though he has used India Localized form for entering the order, the said number of lines do not have taxes defaulted using the standard defaultation logic. This has been provided to ensure that when there is large number of lines in order entry, you are able to keep track of missing defaultation setups against lines that do not have such setup made.

101. What can be the reason for Taxes not defaulting on a Sales Order?

Alternatively check if the difference between RMA Order Date and Original Order Date is more than the value specified in the ‘Excise Return Days’ & ‘Sales Tax Return Days’ fields.

103. What can be the reason for Sales Order Lines not being deleted on canceling a Sales Order Line?

This happens when the JAI_OE_OLA_ARIUD_T1trigger is invalid or disabled.

104. How are the Taxes impacted on changing a Customer Site on SO?

Localization Taxes default based on the Item Category List attached to the Customer Site. If you have changed the Customer Site with the one that does not have this setup then, existing Tax lines will be removed. Else, the appropriate Tax Category will be used to recreate the Tax Lines.

105. Why does change of Item on a Base Sales Order not reflect in Sales Order Localized?

Please note that such change of item on a Sales Order Line is not supported. The correct process is to cancel/delete the existing Sales Order line and add a line with the new item.

106. Why is data shown in Order tab (instead of ‘Return’ Tab) when an RMA is created by copying an Order?

This problem comes up when the Order category used to copy is ‘MIXED’.

Please note that the Order being copied to an RMA Order has to be necessarily of the Order category as ‘ORDER’ (In the Transaction Type setup).

For already entered orders in the above order category, RMA Order can be entered by direct entry of order with reference instead of using the copy feature.

Sales Orders - Errors

107. When does the Sales Order (Localized) show an error 'Modvat type of Tax must be entered for this line' in a loop?

This error occurs when you assign Excise Exemption Form values (Such as 'CT2-OTH_IND’ or ‘Excise Exempt Cert OTH-IND’ ) to Sales Order and also Modvat recovery is specified for the Organization.

In such cases, the system expects Modvat Recoverable Type of Tax to be attached to the Order. This error comes up when such Tax line is missing. To resolve this, ensure that a Modvat Recoverable type of tax is defined in system and the same is attached in the sales order line.

108. When does the Sales Order (Localized) screen show error ‘ JAI_OE_OLA_ARIUD_T1 CURRENCY RATE NOT DEFINED’? How do we resolve this?

This message comes up whenever the Currency Setup is missing for the Transaction Type. You can resolve this problem by making the correcting the following setups:

Check the Transaction Types Setup by Navigating through Setup -> Transaction Types -> Define. Ensure that for the specific Order ‘Conversion Type’ field on the Finance Tab is not null.

Also ensure that Exchange rate is defined for this conversion type in the Daily rates. This enables the system to derive a conversion to functional currency from the Transaction currency.

109. On Clicking BOOK Order Button - user gets the following Error “Please Specify the Tax Code. This Line Type requires Tax Calculation.” How do we resolve this?

Ensure that Tax code ‘Localization’ is defined as specified in the India Localization URM and the same is attached to this Sales Order

110. Ship Confirm ends with Error “ ORA-20405 : Taxes are not matching in JAI_OM_OE_SO_LINES and JAI_OM_OE_SO_TAXES FOR LINE_ID”. What can be wrong? How can this be corrected?

This error indicates corruption of data in Sales Order & hence is a preventive measure to ensure that such corrupted data does not flow to Excise Registers and AR Transaction.

To rectify this, rectify the taxes attached to the corresponding Sales Order Line for which you are trying shipment. In case of Partially Shipped Orders, please note that the correction is required in the new line that is being Shipped & not the one that is already shipped. Post correction of taxes, the shipment can be made successfully.

111. Copy an Order to create a RMA Order results in error “ ORA-20001 - No data found in localization shipping tables, hence copy cannot be done”.

Taxes on RMA are based on shipping tax Lines. Hence, if there are no tax lines in localization shipping table, copy of such order to create an RMA Order is not allowed.

In scenarios where there are no taxes in shipping tables, it is advisable to create the RMA by way of manual entry with reference to the original Order instead of trying to use the copy feature.

112. Copying an RMA Order to create another RMA Order results in error “ ORA-20001 - Copying of Return Order to Return Order is not currently supported with India Localization Taxes”.

A RMA cannot be copied to create a new RMA with localization taxes. It is necessary to use either a Shipped Order or enter the RMA Order directly with reference.

113. While Booking a Sales Order error "User defined exception in Package OE_SHIPPING_INTEGRATION_PVT" is displayed and the line status changed to Booked, where as it should be awaiting shipping. Is this due to some setup missing in India Localization?

To diagnose and ensure that it is India Localization error, please do the following

1. Ensure that all India Localization triggers are valid and enabled which are returned by the following script:

SQL> SELECT table_name,trigger_name, SUBSTR (owner,1,10) OWN, status

FROM all_triggers

WHERE (table_name IN ('WSH_DELIVERY_DETAILS') )

and trigger_name like 'JA%'

ORDER BY 4,1;

2. Post this, disable all the above triggers & try a cycle. If the error persists then it is a not a India Localization issue.

This issue occurs when any of the trigger on base applications table 'WSH_DELIVERY_DETAILS' is invalid.

As mentioned in the error, for calculation of Localization taxes Warehouse needs to be entered in the Others Tab of the Base Sales Order screen. This being a Base Sales Order field, the property of the same is not changed, but instead the above error is shown to ensure that the user enters the Warehouse id prior to saving the record.

Ship Confirm

115. Why are no rows fetched on querying for a shipment on Ship Confirm Localized Form?

Ship Confirm - Errors

117. Ship Confirm results in error ‘ORA-20406 - Mandatory India Localization Sub-inventory Setup not done for this Location from where shipment is made' or ‘ORA-01400: cannot insert NULL into ("JA"."JAI_OM_WSH_LINES_ALL"."LOCATION_ID")’. What does this mean? How do we resolve this?

This error indicates that Sub inventory Location setup in India Localization is missing.

Query for the Organization and Location combination were you are trying to ship. Ensure that all the Sub-inventories for this combination are added in this form. Post this try to carry out Ship Confirm.

118. Ship Confirm results in error ‘ORA-20401, 'Matched Quantity - 0 should be equal to Shipped Quantity - 5 in trading Sub inventory ‘XXXX’. What does this mean? How do we resolve this?

For a shipment made from the Trading Organization, Matching of the Delivery with Receipt is pre-requisite.

It is also necessary that the Matched quantity and shipped quantity tally. India Localization does not support features of backordering in case of Trading Organization and the full quantity matched needs to be necessarily shipped.

You should match the delivery to receipts prior to shipment to ensure matched quantity is physically available for shipments.

119. Ship Confirm results in error ‘ORA - 20401 - LC Matched Quantity - 10 should be equal to Shipped Quantity -- 5 for LC enabled Orders’. What does this mean? How do we resolve this?

An LC enabled Order has to be matched to an LC with the quantity that is being shipped, prior to shipment.

For cases where splitting is required, please split first & then match. Try shipping only post matching is completed.

120. Ship Confirm results in error “ORA-20120: Currency Conversion Rate Not Defined In The System ORA-06512: at "APPS.JA_CURR_CONV", line 75 ORA-06512: at ”APPS.JAI_OM_WDD_ARIUD_T1", line 503 ORA-04088: error during execution of trigger 'APPS. JAI_OM_WDD_ARIUD_T1”. What does this mean? How do we resolve this?

The error occurs for a foreign currency transaction for which the currency conversion rates are not maintained. Please update the daily rates & then run the ITS (Interface Trip Stop).

121. Querying on Ship Confirm Localized screen shows Invalid Object JAI_OM_WSH_DELIVERIES_V. Trying to compile the same gives error ORA-01730: invalid number of column names specified. How do we resolve this?

This error occurs when there is any change to the table structure of base applications table Wsh_Delivery_Details & is resolved by reapplying the Jai_om_wsh_deliveries_v.sql from the latest patch set objects.

Letter of Credit

123. How do we ensure that LC Number generated on LC Master is in sequence?

Ask your DBA to check the Sequence, JAI_OM_LC_HDRS_S, and see that it has a value.

Cause When the application is launched, after the database is restarted, new request numbers are cached in memory for use when LC Masters are created. The number cached is controlled by the Sequence JAI_OM_LC_HDRS_S.Numbers are cached, bouncing the database for any reason will cause sequence numbers to be skipped. All numbers remaining in cache are lost when the database goes down. When the database is restarted and the application is launched new numbers are cached beginning where the last full set of cached numbers ended.

Fix This is functionality as designed. The Sequence JAI_OM_LC_HDRS_S comes with a seeded value, or may have been adjusted by your DBA during installation. The feature can be turned off, however. To disable the feature set the sequence to NOCACHE in the JAI_OM_LC_HDRS_S table.

This should be done by the Database Administrator. From the SQLPLUS prompt type the following:

ALTER SEQUENCE JAI_OM_LC_HDRS_S NOCHACHE;

When NOCACHE is set, you can view the next available sequence by querying the USER_SEQUENCES table.

Additional Information: This can impact performance because when the feature is turned off, creation of each Service Request will cause a table query for the next id instead of getting it from the cached values.

Trading - Match Receipts

124. What can be the reason for the Order Type not appearing in Match Receipt screen?

Ensure that the following are completed:

The Order is attached in ‘Define Bond Register’ to ‘Trading Domestic with Excise’

The Order Entered has an ‘Adhoc Excise’ Tax line with zero value

The Order is in a Trading Organization and Location that has been defined

125. How do we correct a delivery wrongly matched to a Receipt?

If such error is noticed prior to shipment then the existing match can be undone using Unmatch feature. This feature is provided in the Match Receipts form. On selection of ‘Unmatch’ Button, system lists only those Orders that are not yet shipped. Unmatch can be performed either for the full delivery or for a delivery line.

However, once the shipment is made, such mistakes cannot be rectified.

The above occurs when there is a corruption of the tax lines in the Sales Order. This gets rectified on querying the Sales Order and rectifying the tax lines.

127. What should be checked when an entry for one line does not appear in Match Receipt screen?

Please check and ensure the following:

The Items attached in this line are properly set up as trading item.

The Order line entered has an ‘Adhoc Excise’ Tax line with zero value

The line has been pick released.

The Item class of the Item is set as ‘FGIN’ and not ‘OTIN’.

128. In what circumstances is the shipped (from a Trading Organization) allowed without completing Match Receipts?

This happens when the trigger JAI_OM_WDD_ARIUD_T1 is either invalid or disabled. This trigger ensures that the shipping is stopped in case of any error & if the same is disabled, all the checks will be bypassed & will result in either data corruption or will cause the Interface Trip Stop to run into error.

129. Can Matching in RG23 D receipts be LOT controlled?

Trading functionality of India Localization does not work on LOT Control provided by base applications. Hence, LOT numbers selected in the shipment have no bearing on selection and matching of receipts for trading functionality.

130. Why no Accounting Entries are passed for Excise for Sale made through a Trading Organization?

As per localization functionality / design, use of RG23 D / Trading does not have any impact on GL. The account entered in RG23D account in Organization Additional Information is not used in Shipment. However, Account defined on the Excise Tax is credited when the ‘Order Price Excise Inclusive’ flag is set to ‘NO’.

Excise Exemption Transactions

131. Why is an RG 23/PLA entry created on carrying out an Excise Exemption Transaction?

CENVAT Reversal entry is passed automatically based on the Cenvat Reversal Percentage value entered in Organization Additional Information for the Organization/Location from where the material is shipped. This happens only when the Excise Exempt type is ‘CT2-IND’ and ‘Excise Exempted Certificate - IND’.

This percentage is normally supposed to be set up as 8% for duty debit under Rule 6 of The Central Excise Rules.

132. What can be the reason for a Zero Value entry in the Bond Register?

Use of ‘Customs’ & ’CVD’ type of taxes on Sales Order results in this problem. 'Customs' & 'CVD' are supposed to be input taxes & are not to be used with Sales Orders. ‘Excise’ Type of Taxes should be used while creating a Sales Order for an exempt transaction.

133. Can we change the Excise Exemption values on Sales Order once they are entered and saved?

Once a Sales Order is marked as Excise Exempt, no further changes to the Excise Exemption data is allowed. User should take sufficient care to enter correct data & verify the same prior to saving.

134. Why are Shipments Taxes made under Bond and having ‘Additional Excise’ are updated in AR Transactions?

Excise type 'Excise - Additional' has been created specifically to cater to Additional Excise duty. This is applicable to items like Sugar, Tobacco & also few textile items, like fiber, yarn etc. which attract Additional Excise Duty under Additional Duties of Excise (Textiles and Textile Articles) Act, 1975. Mapping of the SED is supposed to be made to 'Excise - Special’, which has been specifically provided for this issue. Use of correct Tax type should be made for proper product behavior.

Excise Invoice Generation

135. What can be the reasons for Excise Invoice Numbers not being generated on running the 'India - Excise invoice Generation' concurrent program?

Anything missing in the following setups and transaction data can lead to non generation of Excise Invoices.

Check the following Setups:

The Item shipped has Item class setup at Organization Items level

The Item Class should exist and should not be ‘OTIN’ or ‘OTEX”

The Item shipped has Item as Excisable at Organization Items level

Check if the table JAI_INV_ITM_SETUPS has been populated for this item

The Order Type used is attached to Bond Register

The Financial Year is setup in Localization for the Organization.

The Organization is either a Master Org or has been attached to a Master Org.

The EC Code for the Organization is not null & a distinct code is entered.

The shipment has been made from a bonded Sub inventory.

Check the following Transaction Data:

The Order shipped has Excise Type of tax attached to it.

Inventory Interface has completed normally

The Payment registers have sufficient balance to clear the transaction

'India - Excise Invoice Generation' Program has been run for the transaction & completed without error.

If the above output does not show ‘Y’ for both oe_interfaced_flag and inv_interfaced_flag the same means that the Interface Trip Stop has not been successful (completed in error) and the same needs to be processed. Please note that ‘Excise Invoice Generation’ is a step post Interface Trip Stop & hence in the given scenario, Localization is waiting for successful completion of Interface Trip Stop.

138. What can be the reasons for Delivery id not appearing in the LOV of ‘India - Excise Invoice Generation’ program?

If the above output shows ‘P’ for inv_interfaced_flag the same means that the Interface Trip Stop has run into warning & the same needs to be processed. Excise Invoice Number is generated only when the Shipment is successfully interfaced to Inventory & in the current scenario, the program is waiting for the Interface to get completed. The Excise Invoice in the above case will only get generated when the inv_interfaced_flag gets replaced with ‘Y’.

139. Why does the Excise Invoice Generation Program not show any output?

‘India - Excise Invoice Generation’ Program does not have any RDF attached to it and hence the same is not supposed to show any output. This program when run results in generation of Excise Invoice Number based on setups made & updates the necessary registers & passes accounting entries. The output is not provided as there is no generic format for Excise Invoice printing & each Organization requires the same to be printed in a different format as per business requirement.

140. How to setup Excise Invoice Number? How to initialize the Number to start from a different Number?

In Excise Generation India Localization screen Transaction Type field choose one of the options from the LOV. The options would be

Order: On selecting this option in combination with the Order Type, the Excise Invoice Number generated on shipping the delivery created with this Order Type would be based on the definition specified for this record.

Return To Vendor: The document sequence defined here would be applicable to Excise Invoice Numbers generated for a Return to Vendor Transaction.

Domestic: The document sequence defined here would be used for Domestic Transactions. A Domestic transaction would be the one created with a Order/Invoice Type attached to ‘Domestic with Excise’ Type of Bond Register. Please note that this will be applicable to all Domestic Orders/Invoices other than those explicitly setup through this screen.

Invoice: On selecting this option in combination with the Invoice Type, the Excise Invoice Number generated on completing an AR Invoice would be based on the definition specified for this record.

Export: The document sequence defined here would be used for Export Transactions. A Export transaction would be the one created with a Order/Invoice Type attached to ‘Export with Excise’ type of Bond Register. Please note that this will be applicable to all Export Orders/Invoices other than those explicitly setup through this screen.

Also, note that you can initialize the default values of GP1 & GP2 in the table JAI_CMN_RG_EXC_INV_NOS to start from a different number.

141. How to ensure that Excise Invoice does not get generated for certain shipments?

At Transaction level, Excise Invoice generation is mainly dependant on the Sub inventory from where the material is being shipped & the Order Type association to Bond Register. Hence when for a particular shipment, Excise Invoice should not be generated, the same should be shipped from a ‘Non- Bonded’ sub inventory. Alternatively an Order Type which is attached to ‘Domestic Without Excise’ can be used to create shipments without having Excise Invoice Numbers / Excise Impact.

142. Why is that the Excise Invoice Numbers are in a sequence but the date is not in the same Order?

Excise Invoice Generation results in entry on Shipment Date as per localization intended functionality. This program is required to be scheduled to run on need basis and at least once per day. If the program is not scheduled but run manually for each shipment, and user forgets to run the same for a particular delivery, the same would remain pending in the temp table. As and when such record is processed the entry would get passed on the Date of the shipment and the number would be the current running Excise Invoice Number. To avoid such kind of issue, Schedule the program to run without any parameters at least once a day.

143. How should I avoid same Excise Invoice Numbers being created for Multiple deliveries?

The ‘India - Excise Invoice Generation’ program is required to be set as incompatible to itself. If this is not done and multiple users run this program at the same time without passing delivery id, this issue comes up. Check & rectify the program’s incompatibility.

144. Excise Invoice Number is seen is Ship Confirm Localization screen, but appears as blank in AR Localization screen. What can be the Cause? How do we resolve this?

Cause

The above scenario is caused when the ITS (Inventory Trip Stop) runs into warning & hence updates the OM interfaced flag without updating the Inventory interfaced flag. In such cases the Invoice in AR is generated prior to generation of Excise Invoice in system and hence the problem.

Solution

Run the concurrent program ‘India - Importing Excise Invoice Numbers in AR’ for the org_id and the Invoice Number. The Invoice Number will no longer appear in the LOV once the Excise Invoice Number is updated.

145. What can be the reason for improper Excise Invoice sequence?

If prefixes are not being used, it is most likely that more than one type of Invoice / Order will be using the same series. Under such circumstance, it is likely that the Excise Invoice is not being skipped out but used against different series of Order / Invoice. Please check your excise registers, which should confirm this.

146. How can we rectify existing shipments for which Excise Invoice has not been generated?

Please note that Data fix in the above case will not be possible, as the shipping event has already taken place.

Please carry out the following steps to rectify the books:

If the item is a FGIN item, Pass an entry in Manual RG1 Entry

Else pass proper manual entry in the payment registers.

While passing the above manual entries, you will see an Excise Invoice Number that has been generated for this transaction.

Record the same Number in pre-printed Number at shipping localized form for further reference if required.

147. What should be checked when Excise Invoice is not generated for a Manual AR Transaction?

Check the following:

The Item is an Inventory Item created in system.

The Item used for Manual Transaction has Item Class setup at Organization Items level.

The Item used for Manual Transaction has Item as Excisable at Organization Items level.

Check if the table JAI_INV_ITM_SETUPS has been populated for this Item.

The Transaction type used is attached to Bond Register as Invoice under proper register type.

The Financial Year is setup in Localization for the Organization.

The Organization is either a Master Org or has been attached to a Master Org.

The EC Code for the Organization is not null & a distinct code is entered.

Where you have not checked ‘Allow -Ve Balance in PLA’ at the Organization Level, check whether enough Excise balance exists to clear the transaction.

Excise Type of tax is attached to the transaction

The program ‘AR Tax and Freight Defaultation’ is submitted and has completed without error.

The Transaction is completed.

148. How do we handle Tax Collection At Source?

You can use the following approach to meet the calculation and accounting needs related to Tax collection At Source:

1. Create a Tax Code for Tax Collection at Source with the Tax Type as 'Any Other Tax'. Assign this Tax Code to the relevant Tax Category. Set the Item Category list appropriately so that this tax would default for sale scrap items to certain customers.

2. The Tax calculated thus would be accounted by debit to the Receivable Account and credit to account specified for the Tax code.

3. Where you would be able to identify the TCS applicability only on creating the transaction, the TCS Tax code should be added manually to such transactions.

4. Following Accounting entry will be passed on Accounting for the AR Transaction:

Sundry Debtors Dr 11550

Scrap Sales Cr 10000

Tax Cr 500

TCS Collected Cr 1050

5. You have to generate TCS Certificates and returns outside India Localization.

Returns

149. RMA order is not picking the tax amount for the return order created with reference. OR Tax lines for RMA is created with Zero amount. Why does this happen?

Please check the following:

Query the Shipment against which this RMA is being entered and ensure that the same has taxes visible. (If not, RMA Order will not have taxes, as the Original Invoice in such case will also be without taxes).

Check that in the Sales Order Localized form the check if ‘Allow Excise Credit?’ & ‘Allow Sales Tax Credit?’ have been marked as ‘Yes’.

Ensure that the Tax type for the tax code used is one provided by localization and is not a customized tax type.

The value entered in ‘Organization Additional Information’ in the columns of ‘Sales Tax Return Days’ and ‘Excise Return Days’ for the given Organization & Location combination is not null.

The difference between Shipment date and RMA creation date is less than the value entered in 4 above.

150. How to handle a case where taxes are not defaulted on Credit Note generated for the Customer, due to missing setups?

Create a Manual Credit Note for the tax amount and match the same with Original Invoice. Use of Manual Register entry form can be made for updation of Excise Registers in such cases.

151. Why is tax not recalculated when Modifiers are used in RMA created with reference?

As per localization functionality, the RMA Taxes are copied from taxes applicable at time of shipment & are frozen. The same cannot be changed in view of the legal requirement that Credit Note for an Invoice cannot have different tax compared to that of the Original Invoice. In case of any business requirement to have change in taxes, a separate Credit Note for such tax differential can be issued.

Alternatively, RMA Order can be entered without reference to the Original Shipment that will then allow user to change taxes.

152. Why is RG 23D Register updated both on Return and also on re-Shipment?

If a dealer has to take back the goods in his stocks & afterwards to resell the same to another customer under cover of an Excise Invoice, in this situation the procedure prescribed by the Pune Commissionerate vide Trade Notice No. 18/87 Dated 11/12/1997 should be followed by the Dealers or Depots of the Manufacturers or Consignment Agents or Importers etc., who are registered.

Under the above The Range Superintendent can cancel the Original Invoice after verifying deletion of relevant entries in RG23D & confirming that no CENVAT has been availed at other end & allow the dealer to issue fresh cenvatable Invoices in the Name of the other Customer. The above is the basis of current RMA architecture in a Trading Organization.

153. Are Excise Quantity Registers updated on Inventory Transactions that happens from the Staging transfer of Sales Order?

Excise Registers will be updated based on the Item Class, subject to the condition that the Staging Sub Inventory is Bonded.

India Local Receivables

Following are the frequently asked questions in Receivables module

Taxes in Receivables

154. What should we check when taxes have not flowed to AR for Invoices created by using Auto Invoice?

Check the following:

Sales Order had taxes attached

Such Taxes can be viewed on querying the shipments in Ship confirm localized. If not refer details given above.

The Order does not have any exemption attached to it.

The Program 'India Local Concurrent for processing Order Lines to AR' has been scheduled / run after Auto Invoice.

Opening the form ‘India Localization - Reprocessing Error OM Tax Records’ does not show the same as stuck with any error. (This should be available under the menu Control -> India Resubmit AR Tax and Freight) If yes, resubmit the same and run the above program.

155. What can be the cause for the Taxes appearing in balance screen but not in distribution lines in Base AR Transactions screen?

This can happen in the following scenarios

The ‘India Local Concurrent for processing Order Lines to AR’ has not been set as incompatible to itself and is being run simultaneously by multiple users.

a. Solution for this is to set the above program incompatible to itself.

The ‘India Local Concurrent for processing Order lines to AR’ has the parameters run for all Operating Units and the same is marked as ‘Yes’ and scheduled/run like this from Multiple Operating Units.

a. In such case cancel all the scheduled requests of this program & schedule it to run with this parameter as ‘Yes’ from only from one Operating Unit.

156. Why do Excise Taxes not flow to AR when Order Type is attached to Bond Register?

Liability of Excise Duty on Sales made under Bond Registers does not arise and need not be charged to the Customer. However, such transactions are to be tracked through Bond Register.

This Excise Amount in bond register is credited back in ‘Bond Register’ on submission of ‘Proof of Export’ using the Bond Register Summary screen.

157. What can be the reason for Excise taxes not flowing to AR created in Trading Organization?

This happens in cases where the Trading Organization setup in Additional Organization Information has ‘Order Price Excise Inclusive’ field checked. This means that price includes Excise and the same is not to be recovered separately from the Customer.

158. What can be the reason for Tax line having Zero Amounts in Base AR Tables?

This happens when an Invoice that has been imported using Auto Invoice and the Status is reset to Incomplete by the user manually. The cause of such issue is base applications behavior that replaces localization taxes with zero.

The user should be aware of such behavior and should avoid setting the Invoice to Incomplete Status post import of the same from Order Management.

159. Why do Taxes on Non-Inventory Items, created through Generic line workflow without shipment, not result in taxes in AR?

Localization will process taxes from Sales Order to AR only for ‘Bill Only Workflow’ and any other method like ‘Servicable Item’ getting imported using ‘Line flow - Generic’ will not result in taxes. The Localization architecture is shipment based and above ‘Bill Only Workflow’ is an exception route provided for handling of Service Tax Items. Further note that this kind of transactions will not have Excise Invoice Numbers, as Excise Invoice requires shipment as a pre-requisite.

160. Why do discrepancies occur in Shipment Taxes (lines are split during shipment) when compared with Sales Order?

Such discrepancy (when the same is of value Rs.1) can be as a result of rounding when the tax in the Sales Order is to be rounded off to zero decimals & the lines are split at time of shipment but again consolidated at time of Invoice creation.

Taxes in Receivables - Errors

161. Auto Invoice program results into an error of ‘Unable to locate a valid Sales Tax Rate for transaction.’

The above error is results of partial setups have been done on the Base applications tax windows. Please note the following points on the Base application Tax Setup when you are using India Localization:

Tax Method and Location flexfield selection has to be done in the System Options, as this is a mandatory setup requirement.

Ensure that E-Business Tax setup for Tax code localization is carried out as shown in the Implementation Guide.

E-Business Tax Setup

162. How should I setup E-Business Tax Regime to Rates

Oracle E-Business Tax is a new product that provides the infrastructure for tax knowledge management and delivery using a global system architecture that is configurable and scalable for adding country specific tax content. As the single point solution for managing transaction-based tax, Oracle E-Business Tax uniformly delivers tax services to all E-Business Suite business flows through one application interface.

This setup needs to be carried out for once at the Legal Entity level and also for EACH Operating Unit in which you wish to use Oracle Financials for India (for the purpose of creating tax rate at Operating Unit level you can use the ‘copy’ feature).

Supplementary Transactions

163. Why does Excise Amount on Credit Memo/Invoice remain zero?

In the above case it is most likely that the Assessable Value setup has not been carried out. As a result of this system replaces the new Assessable Value with Zero & hence assumes that the New Excise Duty will be zero. Attach Price List in Customer Additional Information. Change of Tax Rate using Supplementary Transaction can be made only if "Assessable price" list is setup.

This is important in view that Client may require to create a Supplementary Invoice of tax rate change where there is a change in the assessable value of an item.

By not doing this setup, it indicates to the system that the "Assessable Price" is Zero & hence there is no excise to be charged for the given Original Invoice. If there is a change of price, in the Indian Scenario as a generic business requirement it normally also results in change of Assessable Value as well i.e., if A Debit Note is given for increase of Price, the client also requires Excise Duty to be paid on such revised Assessable Value & issue Debit Note to the extent of the increase in Assessable Value.

164. What can be reason for Supplementary Invoices created without taxes?

The program “India Local concurrent program for processing order lines to AR" needs to be run, post which taxes will be visible with taxes.

165. Why is Supplementary invoice not created for Stock Transfers?

The functionality of Supplementary Invoice has been provided for raising Debit Notes and Credit Notes for Customers Invoices due to price or tax change. This is not designed to handle ISO’s and Stock Transfers as primarily ISO’s and Stock Transfers do not have AR Invoices.

166. How can we create a Supplementary Excise Invoice in a Trading Organization?

Supplementary transactions can be raised on account of the following

Price change for a retrospective period

Change in Tax Rate for retrospective period

For sales made from a Trading Organization, Excise Amount is determined by matching a delivery detail with Receipts. Hence the question of rate change does not arise under Trading scenario. If however, a correction is sought for in the RG23D records or additional D/N to Customer, the same can be done by passing manual entries in RG23D and creating a Debit Note to Customer using Transactions Localized screen of AR.

167. Can we raise an Excise Invoice for Zero shipped quantity?

Excise Laws are applicable only on the event of removal of goods & hence India Localization is based on the event of Shipping. For passing of entries in Excise records where the shipped quantity is zero, it is recommended to use Excise Register Entry screens such as Manual PLA, Manual RG1 entry, Manual RG23A/C Entry.

Supplementary Transactions - Errors

168. Import of a supplementary transactions using Auto Invoice is rejected with the Error 'Invalid tax_code (Localization)'. Why does this happen? How do we resolve this?

Cause

This happens in cases where ‘Localization’ Tax Code is not defined in E-Business Tax.

Solution

Ensure that a Tax Code is defined in E-Business Tax as per details provided in User Reference Manual.

169. Import of a supplementary transactions using Auto Invoice is rejected with the Error '‘Salesrep id is not valid’ or ‘Sales_credit_type_id is not valid’. How do we resolve this?

In the Transaction source setup, ‘Auto Invoice options’ tab, Allow Sales Credit has to be unchecked

170. Import of a supplementary transactions using Auto Invoice is rejected with the Error ‘CUST_TRX_TYPE_ID is nil’. How do we resolve this?

In the Transaction source setup, ‘Other Information’ tab, Transaction Type should be selected as Value. Taking id here will result in Auto Invoice rejecting the Invoice saying that the CUST_TRX_TYPE_ID is nil

171. Import of a supplementary transactions using Auto Invoice is rejected with the Error “You must supply an Invoice Number when you”. How do we resolve this?

Please query the Transaction source. In the 'Batch Source' tab, Automatic Transaction Numbering has to be unchecked.

TDS in Receivables

172. How do we handle errors in Autoinvoice which occur while importing TDS Credit Memos?

Refer articles provided under Supplementary Invoices and rectify the setups based on the error message seen.

173. Why does TDS Credit Memo not display Customer’s and sites?

Please ensure that the following are done.

The Customer Additional Information is setup.

The Customer Site level info is setup in above screen.

There are Invoices created for the Customer Site.

174. While Creation of TDS Credit Memo how to enter Account for debiting in case of Autoaccounting setups?

Create a Standard Memo Line in base applications using the menu path ‘Setup -> Memo Lines’.

Assign the Account that needs to be debited.

Use this memo line in the field ‘Memo Line’ which is non-mandatory in the TDS Interface India Localization form.

TDS in Receivables - Errors

175. What setup should I check when the Autoinvoice ends with error “Primary salesperson is invalid with current transaction date”?

The following setups are mandatory for the successful interfacing of TDS Credit Memo to AR Invoice:

1. Please ensure that a Base apps Tax Code is defined in your system as per the E-Business Tax definition explained in this document.

2. Please ensure that the following steps to define the 'TDS Credit Memo' source in AR are followed properly:

a. Go into the Set up Transactions - Sources - Add a new record with the following entries. (i.e., Make a new Batch Source ).

i. Name: TDS Credit Memo

ii. Type Imported

iii. Description: TDS Credit Memo

iv. Active: Checked

v. Standard Transaction Type: Credit Memo

b. In the same form Go into Autoinvoice Options:

i. Ensure that the following Entries exist for the same Batch Source

1. Invalid Tax Rate : Correct

2. Invalid Line : Reject Invoice

3. GL Date in a closed Period : Reject

4. Grouping Rule : Default

5. Allow Sales Credit - Checked.

ii. Go into Customer Information

1. Ensure that Value is clicked for Sold to Customer , Payment Method Rule, Customer Bank Account . Id is ticked for Bill to Customer , Bill to Address, For the rest None should be clicked

iii. Go into Accounting Information and ensure that the following set up exists :

1. Invoicing Rule : Value

2. Accounting Rule : Value

3. Accounting Flexfield : Segment

4. Derive Rate is Ticked

5. Payment Term : Value

6. Revenue Account Allocation : Percent

iv. In Other Information all first options are clicked

v. In Sales Credit Information - All Last Options are clicked.

vi. The source 'TDS Credit Memo' should NOT be created with 'Automatic Batch Numbering' and 'Automatic Transaction Numbering' options. Leave all the options blank since the Credit memo is created with a pre-defined transaction number

c. Autoinvoice has to be run with the batch source as 'TDS Credit Memo'

d. If the Sales Rep is used for Autoaccounting, the relevant accounts (Receivables, Revenue, Freight etc.) need to populated in the 'No Sales Credit' sales person record.

e. It is also possible to enter a pre-defined Memo line in the 'TDS Certificates' form while entering the details of TDS Certificates received from customers and this Memo line shall be defaulted to the TDS Credit memo generated. The system shall pickup the revenue account assigned to the Memo line for auto accounting in such cases if the Auto accounting is set to 'Standard Line'.

Manual Transactions

176. What should we check when Excise registers are not updated on completing an Manual AR Transaction?

Ensure that the following is done

Organization and Location are setup in Additional Information is setup

The Customer Additional Information is set up at Customer Null Site and Customer Site.

The Item used has an Item Class setup at the Organization Items level in the Item Template form and is setup as Excisable 'Yes'.

Record for this Item exists in the JAI_INV_ITM_SETUPS.

The Invoice has a Tax Code, which corresponds with the above-mentioned setup.

The Invoice is Completed.

Excise Invoice Number Field on the transaction gets populated.

177. What do we have to do to have AR Transaction Number to be same as Excise Invoice Number ?

Excise Invoice Number that has been entered as 'Pre printed Excise Invoice' in Ship Confirm localized appears in Transactions (Localized) screen provided you enter the same prior to Auto Invoice & running the Tax program.

The above can be used for reconciliation if required.

In case of Manual AR Invoice also, provision has been made to enter such 'Pre printed Excise Invoice' in Transactions (Localized) screen.

The Transaction Number, which appear in AR is an Base Apps Number and hence as such cannot be replaced by localization. Also, no such need is felt mainly when such Number has already been populated in the Transactions (Localized) screen.

India Localization architecture is restricted only till inserting tax lines in AR. There is no localization code (No kind of Form / Trigger / Procedure) at time of entering Receipts / collections or applications of the same. This part is completely handled by Base applications and is beyond scope of the current localization product.

178. Why is Journal Entry not created for Excise Duty amounts included in Manual AR Invoices?

The entries are created with ‘USER_JE_CATEGORY_NAME’ as ‘RG Register Data Entry’ and the same needs to be setup and imported for seeing entries in GL.

Reports

179. Why does ‘India Total Sales Report’ show ‘No Data found’?

Total Sales Report is expected to work only if data is available in Localization tables and the Transaction has Sales Tax / CST type of Taxes attached. This report also requires that the Customer Additional Information at Site level be setup.

India Local Fixed Assets

Following are the frequently asked questions related to Fixed Assets module.

Depreciation Based on Block of Assets

180. What can be the reason for the block of assets not appearing in the Block of Assets UI ?

Check the following:

Check whether ‘Block Of Assets‘ have been defined and ‘Periodwise Depreciation Information India Localization’ screen is setup for the BOOK TYPE CODE, to which the assets are added.

Ensure that the Date Placed In Service of the asset falls in the Financial Year period, which is defined in the Block Of Assets Screen.

You should enter into the Block of Assets UI only after entering the values in all the other fields of the Base form and after saving the record.

It is required to enter the value, first in the field ‘Date Placed In Service’ of the form. Then you should enter into the above UI.

181. How to upload the Old Asset Information from the Legacy System?

Following procedure should be followed to upload the legacy data:

For example, if the assets are added right from the year 1980, then, first define the Block Of Assets for the financial year 1980.

Upload, first all the assets having the Date Placed In Service in the period 1980, by giving the Date Of Acquisition and block id in the Attributes 1 and 2 respectively of the table FA_MASS_ADDITIONS. Then POST Mass Additions.

After the assets are brought to the Asset Workbench, then check whether you are able to view the Block Of Assets attached to the assets or not.

Then run the program ‘India Income Tax Act Fixed Assets Schedule’ for the year 1980.

This will calculate the localization depreciation for the block of assets and will arrive at the closing balance for the year 1980. This also, will create another record in the ‘Block Of Assets’ Screen for the year 1981 giving the opening balance equal to the Closing Balance of the year 1980.

Then the user has to upload all the assets falling in the year 1981.

Repeat steps 1 to 6 to upload other assets

182. What can be reasons for the block of assets not appearing while adding the assets, even though the setups are complete?

The user will capture the Date of Acquisition and Block of Asset information in this new UI.

User will have to complete the asset addition in Base FA and come to the India Localization screen to assign the Block of Asset and Date of Acquisition.

The user had the flexibility to assign a Block Name to multiple assets at one go which will increase the usability significantly.

Also, the date placed in service (which is given at the time adding the asset) will be defaulted as the Date of Acquisition. This date can be changed by the user. A comprehensive query finds window has been given for this purpose.

183. What can be reason for new Block Of Assets not appearing in the screen ‘Define Block Of Assets’ for doing the setup?

Navigate to the 'Define Block Of Assets' Screen. Press CTRL+L. You will be able to view the new block of assets.

Interpreting PO-AP Diagnostic Scripts

Use the following information to interpret the spool of the Diagnostics Scripts

1. Receipt Details:

From the tables RCV_TRANSACTIONS and RCV_SHIPMENT_HEADERS, you can check whether the user has selected the correct context (i.e.ATTRIBUTE_CATEGORY).

a) For Receipts:

Attribute Category will hold India RMA Receipt or India Receipt based on the Source document.

Attribute 1 will hold the value of Excise invoice no.

Attribute 2 will hold the value for Excise invoice Date.

Attribute 3 will clarify whether the CENVAT was availed online or deferred.

b) For Supplier Returns:

Attribute Category will hold India Return to Vendor.

Attribute 4 will hold the value of Generate Excise Invoice no=Y/N.

When Attribute 4= 'Y' and if excisable Receipts are returned to the supplier then CENVAT entries and the registers will be reversed. This will help in checking the India Return to vendor report does not show output.

From the tables JAI_RCV_LINE_TAXES','JAI_CMN_RG_23AC_I_TRXS', 'JAI_CMN_RG_23AC_I_TRXSI', you would know whether the correct excise duty attached to the shipment lines has hit the RG registers or not.

2. Details of Source document for which Receipt is created.

a) We can find the Source document details against which Receipt is created

To check whether the correct tax lines are carried forward to the receipt shipment lines from PO, you can compare the data in 'JAI_RCV_LINE_TAXES' table and corresponding data of 'JAI_PO_TAXES'

3. Sub-ledger Accounting entries

Table JAI_RCV_JOURNAL_ENTRIES holds the accounting entries for the following transactions:

a) Receiving:

Receiving is further divided into Receiving Entries and CENVAT entries. CENVAT entries are generated only for Receipts having Excise taxes attached.

b) Delivery:

Accounting entries are stored based on the Costing method i.e., Standard or Average costing.

c) Return to Receiving:

Reversal entries of Deliver transaction.

d) Return to Vendor:

Reversal entries for CENVAT and Receiving are stored in this. TableJAI_RCV_SUBLED_ENTRIES will help in reconciling Receiving Inspection account:

These tables will help in validating the accounting entries of Sub ledger with GL. We can compare the data between the tables 'JAI_RCV_JOURNAL_ENTRIES' and

'GL_INTERFACE before Journal Import' or 'GL_JE_LINES after Journal Import'

4. General Ledger Accounting entries:

Following are the columns in GL INTERFACE helps in identification or tracking the transaction:

reference1 :organization code

reference10:Transaction Description

reference22:'India Localization Entry'

reference23:Object Name

reference24:TAble name

reference25:Unique Reference of the Table

reference26:Column of the Table for which the unique reference is populated.

reference27:Organization_id

Following are the columns in GL JE LINES helps in identification or tracking the transaction during the audit trail:

Description: Description

Reference_2 : India Localization Entry (Hard Coded Value)

Reference_3 : Object Name

Reference_4 : Table Name

Reference_5 : Value

Reference_6 : Column Name

Reference_7 : Organization Id

Excise Register Details

From tables JAI_RCV_LINE_TAXES', 'JAI_CMN_RG_23AC_I_TRXS', 'JAI_CMN_RG_23AC_I_TRXSI', you would know whether excise duty attached to the shipment lines has hit the RG registers or not. This will help us identifying the Inconsistent transaction Data.

a) Data in JAI_RCV_CENVAT_CLAIMS will provide the adequate info about the CENVAT entries below are the important columns help in analyzing the issue.

CENVAT_AMOUNT: Total CENVAT amount for the shipment line will be stored.

CENVAT_CLAIMED_AMT: CENVAT amount claimed, for CGIN since 50% will be claimed 50% CENVAT amount will be updated. For RMIN, CENVAT_CLAIMED_AMT will be equal to CENVAT_AMOUNT.

CENVAT_CLAIMED_PTG: This will hold the value of 100% and 50%.

CENVAT_SEQUENCE: This column holds Value 1 and 2, for RMIN this will be 1, For CGIN when 100% CENVAT is claimed it will be 2.

6 India Localization Setup Details:

Organization:

The 'Additional Organization Information' setup details, i.e., the register preferences, Charge accounts, can be had for that particular organization from the table

' JAI_CMN_INVENTORY_ORGS'.

Some of the important fields are:

a. SSI_UNIT_FLAGwill tell whether allow negative PLA is allowed.

b. Trading flag: will classify whether the organization is Trading.

c. Manufacturing flag will classify whether the organization is Trading.

The item level setup, for which the receipt shipment lines got created, can be checked from the table 'JAI_INV_ITM_SETUPS'. From the data, you would know whether the item class is. Also, you would know the Organization trading info.

Following are the columns for which details explanation is provided.

a. Excise_flag: holds Y/N, If 'Y' then RG registers will be updated.

b. Item_trading_flag: holds Y/N, If 'Y' then RG23D registers will be updated.

c. Modvat_flag: holds Y/N, If 'Y' then Receipt will appear in claim CENVAT screen and CENVAT entries will be generated.

From the table 'JAI_INV_SUBINV_DTLS', you would know whether the sub inventory is a 'Bonded' or 'Trading' . Based on the bonded flag reversal of CENVAT entries will be dependent at the time of delivered.

Taxes

From the table 'JAI_CMN_TAXES_ALL', you would know the tax type of all the taxes attached to the shipment lines of the receipts.

a. Tax_account_id: When the charge account is specified withMod_cr_percentage less than ‘100’, non recoverable amount will be apportioned to this account.

b. Modifiable_flag: If 'Y' allows to modify the tax at transaction level.

c. Mod_cr_percentage: For excise taxes if the %=100 then the Receipt will appear in Claim CENVAT screen and CENVAT, Excise registers will be generated.

d. VAT flag: This will classify the tax as VAT tax.

e. Adhoc flag: This will help the user in giving the adhoc amount, tax calculation not based on precedence.

Interpreting OM-AR Diagnostic Scripts

In scenarios, where you find that India Localization Taxes are not carried from one stage to another or certain localization processes do not yield desired results, we recommend you to run the diagnostics scripts and read through the interpretation guide to trace the root cause.

1. Excise Invoice Number not generated

You would know that Excise Invoice is not generated when there is no value in EXCISE_INVOICE_NOfield of JAI_OM_WSH_LINES_ALL table.

Following can be the possible reasons:

Item should be excisable. This setup is complete whenJAI_INV_ITM_SETUPS. EXCISE_FLAG = ‘Y’

Item class should be defined and should not ‘OTIN’, ’OTEX’ - You can check this from JAI_INV_ITM_SETUPS. ITEM_CLASS IS NOT NULL and IS NOT ‘OTIN’ or ‘OTEX’

Order and Register association should be either ‘DOMESTIC_EXCISE’, ’EXPORT_EXCISE’, ’Bone-dry’ for manufacturing organization and ‘23D_DOMESTIC_EXCISE’, ’ 23D_EXPORT_EXCISE’, ’BOND_REG’ for a trading organization. For this you should look into REGISTER_CODE field of JAI_OM_OE_BOND_REG_HDRS.

No record exists in the JAI_OM_OE_GEN_TAXINV_T table for the sales order

No errors are in the JAI_CMN_ERRORS_T table with application_id as ‘JAI_OM_WSH_PKG’

Enough balances are available in the JAI_CMN_RG_BALANCES table for the organization and location id

If Register association is ‘BOND_REG’ check that the amount in ‘JAI_OM_OE_BOND_REG_DTLS’ is more than the shipment amount.

2. Excise invoice number is generated as ‘0’

Following can be the possible reasons:

Financial Year setup should be done. For this record exists in the JAI_CMN_FIN_YEARS table

Excise Invoice Number setup should be done. At least one records exists in the JAI_CMN_RG_EXC_INV_NOS table for the combination of Organization id , location id and fin year combination

If Excise invoice generation at EC code is setup in the organization additional information screen, then the current org should either be a master org or a child org associated to a master org and its ‘excise invoice number at EC Code’ field checked.

3. Error

‘Mandatory India Localization Sub-inventory Setup not done for this Location from where shipment is made’ encountered when ship confirming a sales order

Check if record exists in the ‘JAI_INV_SUBINV_DTLS’ table for the organization, location and subinventory combination.

4. Excise Taxes not imported to AR Localization tables

Check if

Register Association of the sales order is ‘BOND_REG’

Check if the order_price_excise_inclusive column in the JAI_CMN_INVENTORY_ORGS table is ‘Y’ for a Trading Organization

5. When a Return order is done with reference to Sales Order, Taxes are not defaulted

Check if

The original Sales order is shipped - data exists in JAI_OM_WSH_LINES_ALL

The original sales order has taxes. - data exists in JAI_OM_WSH_LINE_TAXES