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NAVADMIN 204/04
MSGID/GENADMIN/CNO WASHINGTON DC/-/SEP//
SUBJ/FLEXIBILITY IN THE ADMINISTRATION OF NAVY-WIDE ADVANCEMENT-IN-
/RATE SUBSTITUTE EXAMINATIONS//
GENTEXT/REMARKS/1. OPERATIONAL COMMITMENTS AND THE GLOBAL WAR ON
TERRORISM IMPOSE CHALLENGES ON THE ADMINISTRATION OF NAVY-WIDE
ADVANCEMENT-IN-RATE EXAMINATIONS FOR SAILORS SUPPORTING THESE
EFFORTS. BECAUSE OF THIS, COMMANDERS AND COMMANDING OFFICERS ARE
PROVIDED INCREASED LATITUDE IN ADMINISTERING SUBSTITUTE
EXAMINATIONS (SUBEXAMS) WHEN OPERATIONAL TEMPO PRECLUDES SAILORS
FROM TAKING THE EXAM OR INTERFERES WITH ADMINISTERING THE EXAMS ON
THE REGULARLY SCHEDULED DATE. NAVAL EDUCATION AND TRAINING
PROFESSIONAL DEVELOPMENT AND TECHNOLOGY CENTER (NETPDTC) WILL WORK
WITH COMMANDS ON ALL ADVANCEMENT ISSUES, INCLUDING THE
ADMINISTRATION OF SUBEXAMS. NETPDTC CONSIDERS ALL REQUESTS, EVEN
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THOSE SUBMITTED AFTER PUBLISHED DEADLINES, TO ENSURE ALL ELIGIBLE
SAILORS HAVE AN OPPORTUNITY TO TAKE AN ADVACEMENT EXAM.
2. SUBEXAMS ARE AVAILABLE FOR ALL SAILORS. VALID REASONS FOR
REQUESTING SUBEXAMS INCLUDE EMERGENCY LEAVE (AS DEFINED IN THE
MILPERSMAN), SICK IN QUARTERS (SIQ) OR HOSPITALIZATION, AND
OPERATIONAL COMMITMENTS - ESPECIALLY DEPLOYED UNITS IN COMBAT AREAS.
NETPDTC WILL SHIP SUBEXAMS AFTER THE NORMAL SHIPPING CUT OFF DATE
IF COMMANDS ATTEMPTED TO ORDER SUBEXAMS ON TIME AND THE ORIGINAL
SUBEXAM ORDERING MESSAGE DATE-TIME-GROUP IS ON OR BEFORE THE SUBEXAM
ORDERING DEADLINE FOR THAT PARTICULAR ADVANCEMENT CYCLE. FOR CYCLE
184, NAVADMIN 134/04, SUBEXAM REQUESTS MUST REACH NETPDTC NLT 1 OCT
04. THE REQUIREMENT FOR ADMINISTERING SUBEXAMS WITHIN 7 DAYS OF
RECEIPT STILL APPLIES UNLESS COMMANDS REQUEST A WAIVER.
3. SUBEXAMS ARE NOT REQUIRED TO BE ADMINISTERED ON A SPECIFIC DATE
OR TO ALL SAILORS ON THE SAME DATE WITHIN THE SAME COMMAND. FOR
EXAMPLE, COMMANDS WITH MULTIPLE DETACHMENTS ARE NOT REQUIRED TO
ADMINISTER SUBEXAMS ON THE SAME DATE. ONE RECENT EXAMPLE OF
NETPDTC'S FLEXIBILITY IS ILLUSTRATED BY A COMMAND IN IRAQ THAT
ORDERED A HOSPITAL CORPSMAN EXAM IN MARCH AND THE EXAM WAS FORWARDED
FROM DETACHMENT TO DETACHMENT FOR ABOUT SIX WEEKS. THE SAILOR WAS
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FINALLY ABLE TO TAKE A SUBEXAM IN JUL (4 MONTHS AFTER SCHEDULED EXAM
DAY). IN THESE CASES, SAILORS ARE NOT PENALIZED FOR THE DELAY IN
TAKING THE EXAM. IF A SAILOR TAKES A DELAYED EXAM, WITH
COORDINATION AND APPROVAL BY NETPDTC, THEIR ANSWER SHEET IS SCANNED
AND SCORED FOR ADVANCEMENT, AND IF ELIGIBLE, WILL RECEIVE BACKDATED
PAY AND TIME-IN-RATE.
4. SUBMIT REQUESTS FOR SUBEXAMS VIA MSG PER TABLE 4-3 OF THE
ADVANCEMENT MANUAL (BUPERSNST 1430.16E) TO NETPDTC (N321), INFO
COMNAVPERSCOM (PERS-4811/4812). INCLUDE MBR NAME, RATE, SSN, AND
JUSTIFICATION FOR MISSING REGULAR EXAM.
5. POC: LCDR JULIET COOK, N132C4, (703) 695-0888/DSN 225, EMAIL:
JULIET.COOK@NAVY.MIL OR JIM HAWTHORNE, N321, E-MAIL:
JAMES.A.HAWTHORNE@NAVY.MIL.
6. RELEASED BY VADM G. L. HOEWING, N1.//
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