Executive Assistant (Confidential)/Office Manager

Purpose:
The Executive Assistant/Office Manager performs confidential secretarial and administrative tasks as direct assistant to the Executive Director in the performance of her responsibilities. Supervises a small clerical staff and manages all administrative functions of the office including meetings, office equipment, furniture and décor. This is an exempt senior staff position located in Sacramento, California.

Primary Responsibilities:

Takes a positive, professional, confidential and proactive approach to his or her work while fostering an environment of collaboration and team work.

Displays the utmost discretion and professionalism, especially when dealing with confidential matters.

Manages demands on the Executive Directors time by receiving and prioritizing all requests for meetings. In addition, the Executive Assistant must be able to display political sensitivity in dealing with these requests and in safeguarding the Executive Directors time, schedule and priorities.

Troubleshoots Executive Directors schedule by ensuring that all needed information is provided, relevant staff is looped in and that appropriate background is provided to ensure successful participation in meetings, events and while en route to such activities

Provides and coordinates administrative office functions including but not limited to administrative support, responding to queries, scheduling meetings and arranging logistical details and preparing a variety of confidential documents and reports