Reviewing the Merge

After Word merges your document, take the time to page through and make sure the results are what you expected. Two tools will help you see where your inserted fields appear in the main document: View Merged Data and Highlight Merge Fields.

Click the View Merged Data button on the Mail Merge toolbar to toggle the display between the field and values display. When you click View Merged Data the first time, Word displays the names in place of the merged data. When you click View Merged Data the second time, Word displays the data values inserted in the document.