Privacy Policy

Who are we?
We are Edwin Harris & Sons Ltd, 1 Crane Street, Kidderminster DY11 6XT
We are registered as a data controller with the Information Commissioner with registration number ZA050483.

What information do we collect from you?
We collect name and contact details from enquirers and clients.

Why do we collect this information?
To reply to your enquiry and/or provide funeral services and plans to our clients.

What do we do with this information?
We contact you to assist with funeral enquiries and arrange the funeral.
We make funeral arrangements with third party suppliers.
We arrange funeral plans on your behalf with Golden Charter.

How long do we keep your information?
Up to 3 months after you contact us or the date of the funeral, or longer if necessary to fulfil your funeral
services.
We keep records of funerals indefinitely in case the family contact us again in the future.

How can I access the information you hold about me?
You can contact us at contactus@edwinharris.co.uk or telephone 01562 822625.
Does your website use cookies?
We only use anonymous, analytical cookies.
You can set your browser to decline them.

What information do we collect from you?
The personal data we would like to process on you is:

What do we do with this information?
We will process your personal data to achieve the above purposes as follows:

To share your data from your original enquiry made to us either by phone, email, paper letter or in person, or a third party source, with our colleagues in order to assist you with a funeral enquiry including the removal of the deceased.

To store your data along with the deceased information on our compute system indefinitely in case of future historical reference to funeral details is required such as the provision of exhumation, repeat of family services, plot information etc.

To contact you by phone, email and paper communications to be able to make all the necessary funeral arrangements on your behalf

To visit you if you instruct us to your home address or mutually convenient place in order to make the funeral arrangements

If funeral arrangements are made in person at one of our branches, CCTV of you is in operation for security purposes and we will keep these recordings indefinitely in case of future security breaches

To pass on your details to our third party suppliers; including if applicable the crematorium or cemetery, minister or celebrant, doctors, florist, musician, venues, newspaper in the case of an obituary, online memorial site in the case of an online memorial being set up, vehicle hire company, hired in bearing and temporary staff or freelancers, catering venues, etc.

To contact you after the funeral has taken place to ask for feedback either in the form of an online review or direct communication to the funeral director or one of the directors of the company

To pass on your details to Golden Charter if you apply for a pre-paid Golden Charter Plan or make a prepaid funeral plan enquiry

To keep the full details until the account has been paid in full. Thereafter, or 3 months after the funeral (whichever is later), all paper details are destroyed and one copy summary client record is kept securely in a locked place and in electronic copy on our computer system on our secure server.

To pass on your details to our debt collection agency if the payment terms are not met.

To contact you to make arrangements for return of the deceased’s cremated remains to you or as instructed by you elsewhere.

We do not use your information for marketing purposes.

We will only transfer your personal data outside the United Kingdom to the extent we need to make funeral arrangements with third parties in another country; e.g. where the deceased or remains are to be collected from abroad or where a funeral is arranged abroad.

Who might we share your information with?
Edwin Harris & Sons Ltd will not pass on your personal data to third parties without first obtaining your consent
to our instructing them to provide the particular service required. The following third parties may receive your
personal data for the following purpose(s):

A credit reference agency to carry out credit checks.

Doctor(s) if medical certification is required/applicable

An embalmer for the deceased if required/applicable

Local crematorium for the purpose of organising cremation of the deceased

Local cemetery for the purpose of organising burial of the deceased

A nominated minister or celebrant for the purpose of arranging details of the funeral service

A local musician for the purpose of liaising with you for your musical choices for the funeral service

A florist(s) for the purpose of arranging the flowers for the funeral service

A venue(s) for the purpose of holding the reception as part of the funeral service

A caterer for the purpose of arranging the details of the funeral reception

A vehicle hire company or transportation agency including the provision of horses for the purpose of transport of the deceased and cortege at the funeral

A printer or designer if creating the funeral service sheets externally to Edwin Harris & Sons Ltd

MuchLoved memorial site if providing an online tribute page for the deceased

Golden Charter if an application or enquiry for a pre-paid funeral plan is made

How long do we keep your information?
Edwin Harris & Sons Ltd will process personal data for up to three months after you contact us or the date of the funeral/for as long as is necessary to allow us to fulfil your funeral services and will securely store the personal data indefinitely so we have a record of the funeral for the purposes stated above. CCTV footage of visitors is retained for 2 weeks before being recorded over, unless an incident is being investigated.

How can I access the information you hold about me?
Your rights as a data subject

Right of access – you have the right to request a copy of the information that we hold about you.

Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

Right of portability – you have the right to have the data we hold about you transferred to another organisation.

Right to object – you have the right to object to certain types of processing such as direct marketing.

Right to object to automated processing, including profiling – you also have the right to object to the legal effects of automated processing or profiling. We do not carry out automated processing or profiling.

Right to judicial review: in the event that Edwin Harris & Sons Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All of the above requests will be forwarded on should there be a third party involved in the processing of your
personal data.
Please note that the above legal rights apply to the personal data we hold about you, as a living person, rather
than any data relating to the deceased.

Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Edwin Harris & Sons Ltd (or third parties), or how your complaint has been handled, you have the right to lodge a complaint with us or directly with the supervisory authority.

The details for each of these contacts are:
Supervisory authority contact details

Does your website use cookies?
Cookies are small text files that are placed on your computer by websites you visit and provide information regarding the computer used by a visitor. We may use cookies where appropriate to gather information about your computer in order to assist us in improving our Website.
We may gather information about your general internet use and how you use the Website, such as how you are referred to it and how long you stay on certain pages by using the cookie. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally; it is statistical data which does not identify any personal details whatsoever.
You can adjust the settings on your computer to decline any cookies if you wish. This can be done within the “settings” section of your web browser. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

Useful Links

Testimonials

Thank you for everything you did for us at what has been the most awful time in our lives. We will always remember the care and thoughtfulness you gave at every step of the one. With love and thanks.
- Annonymous

We would like to thank you so much for helping us with our Mothers funeral which was done so perfectly by you all. Everything we asked of you was done in a very caring, helpful and professional way. Thank you all again so much.
- Annonymous

We send our sincere thanks to you all for your professional and sympathetic service you provided for us. This helped us so much with taking all our worries and pressure out of our hands. Most of all for the dignity and respect that was shown by every member of our staff at all times. We are so appreciate of what you did for us and will never forget this.
- Annonymous

I cannot thank you enough for the kind, friendly, respectful way you dealt with my father's funeral. From the first phone call I felt like you really cared. Sam went out of her way to accommodate us and make everything as easy as possible at a really difficult time. I was also so glad that I went to see Dad in the chapel of rest. Thank you.
- Annonymous

Thank you for ensuring my Aunt's funeral was dignified and respectful. Everything was extremely well organised and as a family we really appreciated your help.
- Annonymous