ShockaCon scheduled in South Chalreston

On Sept. 29, Wild and Wonderful West Virginia will get a little wilder as we host our first annual Horror and SciFi Convention, ShockaCon. We’re excited you’ve chosen to be a part of it and looking forward to working with you to make this a successful and fun opportunity for both you, our vendors and guests, as well as for our public attendees.

We’re planning an event-filled day, including: • Celebrity and industry insider appearances • Live music and MC’d activities • A Monster Parade • Movie Screenings & Trailers • Workshops and Demonstrations • Prizes, prizes and more prizes • And, of course, opportunities for vendors and sponsors to get their names and products in front of shoppers already inclined to buy. The Location is The Mound in South Charleston if you have trouble finding directions it’s the corner of D street and 7th Avenue in South Charleston We will be staying in touch regularly to keep you up to date on the latest information and to work to answer any questions you have in advance. Our goal is to make this as comfortable, easy, and productive for you because we want you back next year. Please review this information and feel free to contact us with questions or concerns and we will address them ASAP.

1) Vendor/Guest Spaces: We will have several tents for vendors/guests and will be assigning spaces as we get closer to the event. We anticipate that each individual vendor may have approximately 8 to 10 square feet in which to arrange their display. Banners may be hung from the tent posts and structure. 6 foot tables will be provided, but 8 foot tables may be available upon request. Any vendor or guest who desires a larger or more customizable space is encouraged to bring their own table(s) and/or tent(s). Please communicate with Mike about these details at your earliest convenience.

2) We will be placing related non-vendor-guests together, unless otherwise requested. For example, all authors who are represented by the same publisher will be placed together. All actors/actresses who represent the same movie will be placed together. If any individual author or actor/actress needs to clarify space issues, he or she should do so as soon as possible.

3) All vendors must provide a prize of a minimum value of $75. This prize needs to be in our receipt no later than August 20 2012, however, the earlier the prize is sent, the earlier and more often that we can promote your prize and presence at the Con in advance. 4) Con hours: Tentatively active hours of the Con are planned to be 10am to 9pm. A tentative schedule is attached for your convenience. These hours are subject to change, and we will let you know ASAP. Vendors/Guests are encouraged to arrive as early as possible to arrange their space(s) that morning. The Vendor/Guest show finishes at 6pm when the Monster Parade commences. 5) Dress/Costuming: Vendors/Guests & Visitors are encouraged to come in costume or to change into costumes as the day progresses. A Monster Parade is planned for approximately 6pm, immediately followed by our featured music concert. 6) This is a fundraising event in order to grow next year’s Con. We have not asked anyone to pay to participate, however, if you feel that the event was successful and beneficial to you, we would appreciate donations to next year’s event plans. Any donations (up to $100 maximum) will be considered a payment in advance towards a booth or space in 2013. 7) The City of South Charleston does require vendors who choose to sell product to register for a city Business License. The fee is $10 and a form will need to be filled out and submitted to the City. • Go to this link: http://cityofsouthcharleston.com/financeadmin.php • Fill out the Business License Application • Select Hawker/Peddler On Foot $10 • Submit Fee, appropriately, to the City.

All vendors/guests making sales are asked to please attend to this detail at your earliest convenience. The City is being a very accommodating host and the fee is nominal. If you have any questions or concerns, the Tax Collector for the city is Rena Young, and she can be reached at 304-720-5985. You will subsequently be asked to pay 1/2 of 1 percent on any sales from the day of the event.

Please send a return e-mail answering the following questions to assist us in appropriately assigning your space:

Will you need access to electricity? Please describe your set-up and needs. Will you be bringing your own tent? What size is your tent? (If you desire more than 8 to 10 square feet of space, we suggest you bring your own tent.)

Also, please share any questions or concerns we have not covered at your earliest convenience and we will respond to them ASAP.

Shockingly, Mike Winland, Electric Chairman

ShockaCon’s tentative schedule of events is as follows:

10am - 6pm Vendor/Guest tents open around The Mound -DJ Thunder to MC and play theme music from The Mound Stage between Live Stage Shows -Authors to be scheduled to do excerpt and short story readings -The Landing Zone gaming tent to be open for gaming