Library Board Minutes

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, July 11, 2017.

I. Call to Order:

The Library Board meeting was called to order at 5:37 p.m. by Vice Chair Jesse Hoffman. The following board members were present: Jesse Hoffman, Karen Snay, Michelle Twait and Meredith McLaughlin. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Sally Geary and Roger Parras.

Motion was made by Twait and seconded by McLaughlin to approve the agenda. Motion carried unanimously.

IV. Approval of Minutes

Hoffman stated we are approving the April minutes, there were no minutes from the May meeting due to lack of quorum. Motion was made by Snay and seconded by Twait to approve the April 11, 2017 meeting minutes. Motion carried unanimously.

V. Report of Librarian -

Summary of Activities – The Summer Reading Program, “Build a Better World” ends July 30. Staff has completed extensive weeding of the adult fiction. Items that have not been checked out for 2.5 years were removed from the shelves to make room for new materials

Donations – no report.

Traverse des Sioux Director’s meeting – TDS has revised their membership agreement to be more refined and polished.

St. Peter Reads – The 2017 Fall Reads book will be Frankenstein by Mary Shelly. There will also be a Film Fest of three different Frankenstein movies

Staff Updates – A part-time Circulation Clerk was hired to begin work at the end of August.

VI. Old Business

Friends of the Library – FOL was involved in two events spring; a Barnes and Noble book fair and author event with William Kent Krueger. MNelsen met with DWolfe, Library Supervisor, to discuss his ideas for special projects that the Friends could consider. A special projects committee was formed to review the suggestions. Friends has purchased 48 different titles for Books in a Bag. On the library book shelves are another 20 BiB titles in large print that match the BiB titles. Currently FOL has 58 paid memberships, including 9 businesses. FOL has an Amazon Smile account where FOL receives ½ percent of each sale made by buyers that have designated St. Peter Friends of the Library as their charity to support.

None.

VI. New Business

Minnesota Library Annual Report – Wolfe handed out information about the 2016 annual library report. It included how many books were in circulation for children (45,253) and adults (47,239) as well HOOPLA (2,032/$4,033) and any downloadable circulation (5,888). Inter Library Loan statistics indicated SPPL loaned 923 items to other libraries and received 739 loaned items. In 2016, there were 326 children’s programs and 15 adult programs with a total attendance of 6,144.

HOOPLA Service – one year review. Hoopla is a digital service the Library provides for free for anyone with a TDS Library Card. In 2016 the Library set aside $6,000 for this service. The fund is spent down as patrons select the digital product they want. Audiobooks were the most popular. Snay asked if there were the same audiobooks in overdrive as there was on HOOPLA. Wolfe responded that he is not sure if there is a lot of overlap but that HOOPLA selects the titles that they carry and we have no control in the selection. Due to the popularity of this service there will be a limit to the number of checkouts each patron can have.

Library Advisory Board priorities

Share 2016 Priorities: In 2016 the board chose to focus on the four following priorities: (1) responding to the needs of youth, (2) increasing completion rate of the summer reading program, (3) meeting the needs of a changing community and (4) keeping up with changing technology. Board reviewed progress in each area.

Begin discussion to continue/change priorities: For the future, the board would like to focus on one or two priorities. Discussion will continue at the next board meeting.

IX. Other Business – none.

X. Adjourn- Motion made by Twait and seconded by Snay to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, September 12 at 5:30 p.m. in the library meeting room.

Jesse Hoffman, Vice Chair

Jane Timmerman, Recreation Director

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, September 12, 2017

There was no quorum for the meeting and, therefore, there are no minutes available.

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, July 11, 2017

There was no quorum for the meeting and, therefore, there are no minutes available.

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, April 11, 2017

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, April 11, 2017.

I. Call to Order:

The Library Board meeting was called to order at 5:31 p.m. by Ex Officio member Jane Timmerman. The following board members were present: Jesse Hoffman, Karen Snay, Roger Parras and Michelle Twait. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Sally Geary. Special guest Ann Hokanson and Brenda McHugh.

III. Election of Officers: Motion was made by Twait and seconded by Hoffman to nominate Sally Geary for Chair. Motion carried unanimously. Motion made by Parras and seconded by Twait to nominate Jesse Hoffman for Vice-Chair. Motion carried unanimously. Motion made by Parras and seconded by Snay to nominate Twait as Secretary. Motion carried unanimously.

IV. Approval of Agenda

Timmerman requested that item “A.” under New Business be added after Approval of Minutes so that our guest wouldn’t have to stay for the whole meeting. Motion was made by Twait and seconded by Parras to approve the amended agenda. Motion carried unanimously.

V. Approval of Minutes

Motion was made by Snay and seconded by Parras to approve the November 1, 2016 meeting minutes. Motion carried unanimously.

VII. New Business (moved to accommodate speaker)

Ann Hokanson – Traverse des Sioux Library Cooperative – (Board member Sally Geary arrived at 5:48 p.m.) Ann Hokanson is the new Director for the Traverse des Sioux Library Cooperative. She has been working in libraries of all different sizes for many years. Hokanson handed out a graph depicting the TdS budget and how the basic services income from the different libraries in the cooperative is distributed. SPPL is a member of the cooperative and although there is no cost to be a member, there is a cost for the services that TdS provides. The services we pay for are interlibrary loan, automation and delivery/courier. There are 30+ libraries in 9 surrounding counties that are a part of the TdS Cooperative. The amount of money the State of Minnesota provides to TdS has not increased since 2009. Parras asked if TdS has cut services due to the budgets. Hokanson said they have had to work creatively to keep the services. To catch up and stay current with cataloging they had to take funds from reserves. Parras suggested that there needs to be a push from TdS for more community involvement to reach out to elected officials and let them know how important Libraries are to the community. Hokanson agreed saying that libraries level the playing field and are a place for people from all walks of life regardless of income.

VI. Report of Librarian - Wolfe reported that he submitted the SPPL Annual Report to the State Department. Parras inquired what the library receives for this annual submission. Wolfe responded that we may not see a direct benefit but we know the state requires this information and that library budgets should always be within 3 to 5% of what they were the previous year.

Summary of Activities – no report.

Donations – no report.

Traverse des Sioux Director’s meeting – no report.

St. Peter Reads – Author William Kent Kruger will be at the Saint Peter Public Library on May 4, 2017 from 4-5 p.m. for a meet the author and book signing event. At 7 p.m. he will be at a free author talk at the Treaty Site History Center.

Staff Updates – no report.

VII. New Business

2017 Summer Reading Program – Brenda had a slide show presentation for the Summer Reading Program (SRP). This year’s theme is “Build a Better World”. The kick off will be Friday May 19.

VIII. Old Business

Friends of the Library – Timmerman read a letter addressed to the Saint Peter Library Board from FOL regarding the Books in a Bag program. During FOL’s annual meeting, new executive members were introduced. Donations for the Books in a Bag program continue to come in and the bags are circulating well. There will be a Book Fair at Barnes and Noble on Saturday & Sunday, April 29 & 30. The Book Fair will continue online for the entire week. For funds to go to FOL purchasers must provide a voucher number or mention St Peter Friends of the Library when checking out.

Youth Gaming Room – The gaming room was started two years ago to provide a space for young adults to game. Due to some issues that have been ongoing e.g. too many people in the room at one time, noise level, and inappropriate images on the desktop computer, the equipment has been moved out of the room and can now be accessed right next to the circulation desk. The only restriction that has been added is they must use headphones while on the computers. The popularity of the gaming computers has declined but the equipment and games are still available for the young adults to use.

IX. Other Business – none.

X. Adjourn- Motion made by Parras and seconded by Twait to adjourn the meeting. Motion carried unanimously. Next meeting will be Wednesday, May 10 at 5:30 p.m. in the library meeting room.

Sally Geary, Chair

Jane Timmerman, Recreation Director

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, November 1, 2016

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, November 1, 2016.

I.Call to Order: The Library Board meeting was called to order at 5:37 p.m. by Chair Shanon Nowell. The following board members were present: Shanon Nowell, MaryAnn Harty, Sally Geary, Karen Snay and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Jesse Hoffman.

II.Approval of AgendaMotion was made by Geary and seconded by Harty to approve the agenda. Motion carried unanimously.

III.Approval of MinutesMotion was made by Harty and seconded by Parras to approve the September 13, 2016 meeting minutes. Motion carried unanimously.

IV.Oath of Office – Administered to new board member, Karen Snay.

V.Report of LibrarianSummary of Activities – There will be a “Teddy Bear Clinic” on November 8 sponsored by Nicollet County Health Department with help from the Gustavus Nursing department. The annual Holiday Open House will be on December 8 from 2-4 p.m. with snacks and refreshments provided by Cheese and Pie Mongers and entertainment by the St Peter High School Chamber Choir. Also from 6-8pm there will be a Family Holiday Open House with cookie decorating, crafts and a Santa sing-a-long.

St. Peter Reads – Author William Kent Kruger will be in Saint Peter on April 13, 2017. He will also be available some time during the day at the library to sign books.

Staff Updates – no report.

VI. Old Business

A. Friends of the Library – Timmerman reported that the FOL Annual meeting will be on November 16. Following a short meeting they will be hosting a double author event featuring Midge Bubany and Barbara Deese, two local crime and mystery fiction writers. On November 21, FOL members will be helping to decorate the library for Christmas. Bingo at the Red Men Club will be December 3.

B. Proctoring Policy DraftWolfe presented a draft version of a proctoring policy. Parras suggested charging a small fee because although it may not take a lot of time to proctor a test for someone it is a service provided. Geary asked how many people use the service. Wolfe said there were not too many so she suggested monitoring the number of requests and re-evaluate if the number increases. Timmerman suggested that we could consider charging non-residents for this service and Wolfe commented that the majority have been non-residents. The board decided not to assign a fee with the understanding that if proctoring becomes a burden the board would re-evaluate. Motion was made by Harty and seconded by Parras to recommend the Proctoring Policy for adoption by the City Council. Motion carried unanimously.

VII.New Business

VIII.Other Business – Karen Snay will be attending the ELM expo on November 5

IX.Adjourn- Motion made by Geary and seconded by Snay to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, January 10 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, September 13, 2016

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, September 13, 2016.

I. Call to Order:

The Library Board meeting was called to order at 5:47 pm by Chair Shanon Nowell. The following board members were present: Shanon Nowell, MaryAnn Harty, Jesse Hoffman and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Sally Geary. Guest: St Peter School District Media Specialist Karen Snay and Assistant Lead Librarian Brenda McHugh.

II. Approval of Agenda

Motion was made by Harty and seconded by Parras to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Harty and seconded by Parras to approve the July 12, 2016 meeting minutes. Motion carried unanimously.

IV. Report of the Librarian

Summary of Activities – see report in Old Business

Donations – no report.

Traverse des Sioux Director’s meeting –The new Traverse des Sioux Regional Library System Director began the position but walked out after two days on the job. TDS has, once again, started the process of advertising for the Director position. Currently the cataloging backlog completed caught up.

St. Peter Reads – no report.

Staff Updates – no report.

VI. Old Business

Friends of the Library – Timmerman reported that the FOL Annual meeting will be on November 15. They are getting ready to mail out membership information for 2017.

The Book Fair at Barnes and Noble will be October 9 and Bingo at the Red Men Club will be December 3. FOL will be helping to decorate the library for Christmas.

Summer Reading Program Report

Brenda McHugh reported on the Summer Reading Program. She had a slide show presentation that recapped the events of the Summer Reading Program. This ten week program provided 11 events and 15 Storytimes; 3 of which were outreach to Nicollet Early Childhood. There were 840 prizes given out, 857 children came to Storytime, 1132 kids and adults attended events at the library and 256 kids completed at least one reading log. The log participant’s ages ranged from 0-14 years old. McHugh also reported on the TDS Library Cooperative Battle of the Books that was held at the St Peter Community Center on August 6 with seven teens participating from Saint Peter in the event. Some of her thoughts for next year were providing appropriate prizes for each age group, finding ways to have more participation from pre-teen/teen age group and more structured library visits from Recreation Departments Create-a-Camp participants.

V. New Business

Proctoring Policy draft: Wolfe reported that he had contacted area libraries to inquire about their Test Proctoring Policies and he found that the majority do not have a policy or they don’t offer the service. Wolfe distributed a draft and asked the board to read and then discuss at the next board meeting. Parras asked if the library charges for the service, even a small charge to cover our costs. Wolfe responded that they do not charge. It does not take much time to provide this service. Parras inquired about how much time it takes to proctor a test and Wolfe responded 15 minutes at the most. Nowell suggested that charging a fee may elevate the level of service expected by the user that we are not prepared to offer.

Information spotlight: Library staff: There are two full time positions; Lead Librarian and the Assistant Lead Librarian/Children’s Librarian. Part time staff includes: one part-time Library Associate who orders adult non-fiction materials, MN authors, leases and large print books; seven part-time Circulation Clerks that work 4-22 hours a week; and one Technical Assistant who catalogues and processes books, puts on barcodes, sorts donations, and repairs covers and spines.

VIII. Other Business – The November Board meeting date needed to be changed due to the Elections. The Board decided to change the meeting to Tuesday, November 1 at 5:30 p.m.

IX. Adjourn- Motion made by Parras and seconded by Harty to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, November 1 at 5:30 p.m. in the library meeting room.

﻿Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, July 12, 2016

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, July 12, 2016.

I. Call to Order:

The Library Board meeting was called to order at 5:32 pm by Vice Chair MaryAnn Harty. The following board members were present: Sally Geary, MaryAnn Harty, Jesse Hoffman and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Shannon Nowell. Guest: St Peter School District Media Specialist Karen Snay.

II. Approval of Agenda

Motion was made by Geary and seconded by Parras to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Parras and seconded by Hoffman to approve the May 12, 2016 meeting minutes. Motion carried unanimously

IV. Report of the Librarian

Summary of Activities

Summer Reading Program is in its 6th week and there are 440 registered. So far there are 191 participants who have completed the first log and 101 who have completed the second log. The board discussed what incentives could be used to encourage boys to participate in the Summer Reading Program

Donations – no report.

Traverse des Sioux Director’s meeting – They are interviewing four finalists for the Director position. Currently the cataloging backlog is lessening.

St. Peter Reads – The GAC Reading in Common Program for 2016 is “Between the World and Me

Staff Updates – no report.

VI. Old Business

Friends of the Library – FOL will be advertising in the utility bill for the Books in a Bag available at the Library. There are currently 31 titles being offered. FOL are planning for a Barnes and Noble book fair on October 9 and a Bingo fundraiser at the Redman Club to be held on December 3. Ameriprise is sponsoring a Golf Tournament that will benefit both the FOL and the Arts Center of Saint Peter. The board members of FOL are planning to meet with the FOL board in LeSueur to share ideas.

Discussion of ideas to address library priority #4

Priority 4: Technology. Keeping up with what’s constantly changing. Workshops. The Board recommended that the first priority should be defining what role the Library should have in providing workshops. The Board felt that the Library should be the source of information and space but not providing the technology course/workshop. The Board also discussed the need for patrons to have a better understanding of how to use the existing TDS services such as ELM, Overdrive and Library Loan. Parras suggested making QRG’s, (Quick Reference Guide), to answer the most common questions. These would be laminated instructions that could be posted throughout the library or handed out when the patron has a question.

V. New Business

Planning for fall: Timmerman discussed some ideas to add to the Fall Recreation brochure for example ELM (Electronic Library of MN), Hoopla and Books in a Bag.

Information spotlight: Library staff: Tabled until next meeting.

VIII. Other Business - none

IX. Adjourn- Motion made by Geary and seconded by Parras to adjourn the meeting at 6:37 p.m. Motion carried unanimously. Next meeting will be Tuesday, September 13 at 5:30 p.m. in the library meeting room.

MaryAnn Harty, Vice Chair

Jane Timmerman, Recreation Director

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, May 10, 2016

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, May 10, 2016.

Motion was made by Harty and seconded by Geary to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Harty and seconded by Johnson to approve the March 8, 2016 meeting minutes. Motion carried unanimously.

IV. Report of the Librarian

Summary of Activities

Secured funding for two new children’s non-fiction book bins.

Staff manual was updated.

Saturday hours will be revised for the summer months. Closing time will be 1 p.m. instead of 4 p.m.

After eight years, the Page Peddler program will be discontinued. Wolfe will meet with some of the facilities to explore future opportunities. Library Advisory Board members want to encourage residents to visit the library in the morning before it opens to the public.

Johnson suggested that residents could be encouraged to contribute to a list of preferred materials that the library would make sure would be available to them, e.g. audio books, specific titles, etc.

Brenda McHugh introduced our newest service called Hoopla, a free media service available with a library card.

Donations – no report.

Traverse des Sioux Director’s meeting – no report.

St. Peter Reads – no report.

Staff Updates – A new Circulation Clerk has been hired to replace an open position.

VI. New Business

A. Summer Reading Program -McHugh gave a preview of the upcoming Summer Reading Program. The theme is On Your Mark, Get Set….Read! The Kick-Off will be on Thursday, June 3. Throughout the summer children will explore sports, games and movement. The program runs for 72 days from June 3 to August 13. Reading logs count the number of reading days with prizes given for every ten days of reading. Each participant is eligible for weekly prizes. A number of programs are planned throughout the summer.

V. Old Business

Friends of the Library Update: Timmerman reported that FOL continues to add to the number of Books in a Bag available to book clubs. A Bingo fundraiser at the Redmen Club will be held on September 17. They are currently working on a strategic plan.

Continue discussion of ideas to address library priorities (#3 & #4)

Priority 3: Changing community. Library growing to become a center of culture as well as an information center. The Board recommended that the first priority should be staff development/training. Cultural competency. Training could include speakers, TED talks, reading the same book and discussing it, meeting in groups, talking with families, etc. This discussion will continue at a future meeting.

Discussion of the fourth priority was tabled until the next board meeting.

VIII. Other Business - none

IX. Adjourn- Motion made by Harty and seconded by Hoffman to adjourn the meeting at 6:50 p.m. Motion carried unanimously. Next meeting will be Tuesday, July 12 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Sally Geary, Secretary

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, March 8, 2016

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, March 8, 2016.

I. Call to Order:

The Library Board meeting was called to order at 5:36 pm by Chair Shanon Nowell. The following board members were present: Sally Geary, MaryAnn Harty, Jesse Hoffman, Mary Johnson and Shanon Nowell. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Roger Parras. The board welcomed new member Mary Johnson representing St. Peter Public Schools. She recited the oath of office at 5:37 p.m.

II. Selection of 2016 Officers

Motion made by Harty and seconded by Geary to reelect the 2016 officers; Shanon Nowell as Chair and MaryAnn Harty as Vice Chair. Motion carried unanimously. Harty made a motion to nominate Sally Geary as Secretary. Motion seconded by Johnson. With all in favor, motion carried.

III. Approval of Agenda

Motion was made by Harty and seconded by Johnson to approve the agenda. Motion carried unanimously.

IV. Approval of Minutes

Motion was made by Geary and seconded by Harty to approve the January 12, 2016 meeting minutes. Motion carried unanimously.

V. Report of the Librarian

Summary of Activities

Library staff have reviewed the shelving layout and made some changes.

The small meeting room and study room have been used more often for people that need test proctoring. Proctoring exams is a service that the library has provided without charge.

The Annual State Library Report will be sent in by the end of March

Donations – Donations for the Book Sale has been really good recently.

Traverse des Sioux Director’s meeting – Wolfe reported that the Director and Assistant Director at TdS have both resigned. An interim Director has been appointed.

St. Peter Reads – no report

Staff Updates – Wolfe reported that Jerry Pherson had resigned as a Circulation Clerk and that they would be advertising soon for a replacement.

VI. Old Business

Friends of the Library Update: Timmerman reported that FOL will be providing five more Books in a Bag to the library due to generous donations. In May FOL will host a Barnes and Noble event and in September they will help conduct a BINGO fundraiser at the Redmen Club

Discuss ideas to address top four library priorities and challenges:

Priority 1: Responding to the needs of youth, particularly after school: The Board brainstormed a few ideas like the game room, read to a dog, gamer’s magazines, board game check out, Community Bench art project and Read Before You See the Movie (the library can host a VIP viewing of the movie after patrons have read the book). The Dork Den will be at the Library on Friday March 25 and provide the youth with a variety of board games to play as well as staff to help them.

Priority 2: Increasing the completion rate of the Summer Reading program to keep children reading throughout the summer. The Board discussed if the summer reading programs success should be measured by the completion rate. Even though a child does not turn in all their bookmarks it does not mean they have not been reading. Some suggestions the board brought up were finding mentors or reading buddies to be available to read with a child, split the summer reading program into two sessions, make reading a part of a special event the library is hosting, provide a “members only night” for those that complete so many bookmarks, and provide programs for reluctant readers where parents can come for a discussion and the children can play and read with the staff.

Discussion of the third and fourth top priorities was tabled until the next board meeting.

VII. New Business

Traverse des Sioux Library System cataloging backlog – Wolfe reported that between February 24 and March 3, 2016 the backlog at TdS included 4,645 books waiting to be cataloged (these include duplicates and rush orders), 194 audio books, 538 DVD’s and 97 CD’s. Johnson asked if the holdup was due to the new automation system. Wolfe thought that may be part of it but there were other issues such as staffing.

HOOPLA – The library will be offering a new service, HOOPLA that allows library patrons to use their library card to borrow free digital movies, music, eBooks and more. Each patron will be allowed to borrow five items a month at no cost to them.

VIII. Other Business - none

IX. Adjourn- Motion made by Harty and seconded by Hoffman to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, May 10 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Sally Geary, Secretary

JLT/jh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, January 12, 2016

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Community Center Room 104, Tuesday, January 12, 2016.

I. Call to Order:

The Library Board meeting was called to order at 5:34 pm by Chair Shanon Nowell. The following board members were present: Jesse Hoffman, Roger Parras, Shanon Nowell, Sally Geary and Mary Ann Harty. Ex Officio members present: Jane Timmerman and Doug Wolfe. Guest Becky Hawkins.

II. Approval of Agenda

Nowell requested that item “A.” under New Business be added after Approval of Minutes so that our guest wouldn’t have to stay for the whole meeting. Motion was made by Geary and seconded by Hoffman to approve the amended agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Harty and seconded by Geary to approve the November 10, 2015 minutes. Motion carried unanimously.

VI. New Business (moved to accommodate speaker)

Family Literacy Program - Guest: Becky Hawkins, Coordinator of Area Adult Learning Cooperative: Becky Hawkins spoke to the board about an opportunity to volunteer for a new literacy program that will teach immigrant parents how to read to their children. The Minnesota Literacy Council will come to St Peter and train volunteers how to teach adults who may be struggling to read themselves, to read to their children. In this program all the parents receive the same book, learn how to read it and then bring it home so they can start to build a library at home.

IV. Report of the Librarian

Summary of Activities – Holiday Open House was held on Thursday, December 10 from 2-4 p.m. with the St Peter High School Chamber Singers providing music and the Cheese and Pie Mongers providing pie. There was also a Family Open House in the evening that included cookie decorating. Both events were well attended. The Library has purchased new headsets, enough to have one at each station. There are disinfectant wipes available for the patrons to use to clean them. Library staff also cleans them on a regular basis.

Donations – The Schmidt Foundation provided grant money to purchase a new Storytime rug and two Crayola preschool iPad stations in the Children’s area.

Traverse des Sioux Director’s meeting – The Saint Peter Public Library will be hosting the Library Director’s meeting for Traverse Des Sioux Regional Library System on January 14, 2016. Parras has asked Wolfe to find out the number of books St Peter Public Library has backlogged due to the cataloging issues at TDS and present that information at the next board meeting.

St. Peter Reads – no report

Staff Updates – no report

V. Old Business

A. Friends of the Library Update: Book Club Bags: Five initial Book Club Bags will be released soon. Tosha and Brenda applied for and received grants; $6,000 for adult non-fiction books and $2,000 for the 2016 Summer Reading Program.

B. Discuss Strategic Plan goals, ideas, questions, planning: Timmerman distributed a handout with the top four priorities for the St. Peter Public Library in 2016 and asked the board members to look over the list and come back to the next meeting with their input to help come up with strategies and goals.

VI. New Business

Mankato Clinic Initiative - Eat, Sleep, Move: The Mankato Clinic is celebrating 100 year of service by inviting communities to participate in reading the book “Eat, Move, Sleep” and engage in various activities offered around this theme. Books are available at the St Peter Public Library and a list of activities relating to leading a healthy lifestyle can be found on the Mankato Clinic website http://www.mankatoclinic.com.

VII.Other Business: None

VIII. Adjourn- Motion made by Geary and seconded by Harty to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, March 8, 2016 at 5:30 p.m. in the Library meeting room.

Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jsh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, November 10, 2015

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, November 10, 2015.

I. Call to Order:

The Library Board meeting was called to order at 5:54 pm by Chair Shanon Nowell. The following board members were present: Roger Parras, Shanon Nowell, Cindy Freeman and Mary Ann Harty. Ex Officio member present: Jane Timmerman and Doug Wolfe.

II. Approval of Agenda

Motion was made by Harty and seconded by Freeman to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Freeman and seconded by Harty to approve the May 12, 2015 minutes. Motion carried unanimously.

IV. Report of the Librarian

Summary of Activities – Holiday Open House will be held on Thursday, December 10 from 2-4 p.m. with the St Peter High School Chamber Singers providing music and the Cheese and Pie Mongers providing pie. There will also be family cookie decorating for a Family Open House in the evening.

Donations – Schmidt Foundation has provided grant money to purchase a new Storytime rug and two preschool iPad stations in the Children’s area.

Traverse des Sioux Director’s meeting – The Saint Peter Public Library will be hosting the Library Director’s meeting for Traverse Des Sioux Regional Library System in January 2016

St. Peter Reads – no report

Staff Updates – no report

V. Old Business

Friends of the Library Update: Membership Committee: The FOL brochure is being updated for 2016 and will be sent out with the Annual Meeting letter. The FOL Annual Meeting will be on December 8 at 4:30 p.m. Activity Committee: Friends are assisting St. Peter Reads and the St. Peter Public Library to bring local author Allen Eskens to talk at the Treaty Site History Center on March 10. Friends are hosting Bingo Night as a fundraiser at the Red Man Club on October 31. FOL will hold another basket raffle at the library during the holiday season. There will be a Barnes and Noble Book Fair on October 24-25. Book Club Bags: Funding for an initial five book club bags was approved.

Review Strategic Plan goals set at last meeting: Timmerman distributed a handout with the top four priorities for the St. Peter Public Library in 2016. The board decided to look over the list and come back to the next meeting with some questions, comments and decide the goals based on this list.

VI. New Business

Library entrance/interior: Report on staff meeting with consultant from BENTZ/THOMPSON/RIETOW: The consultant suggested moving some of the bookshelves around to improve sight lines and make some areas more accessible. He also recommended that we improve the lighting in the entrance to make the entry more inviting. Because the ceiling is so high he mentioned that it may be helpful to lower the lights bringing giving the space more depth. He will send a report outlining his proposal.

None.

VII.Other Business: Parras, in talking with the Circulation Clerks, found that the Dewy Decimal system is still one of the fastest ways to locate a book. He suggested that there be some cards with this information on them that the patrons can have access to, either by laminating a few cards or making a brochure with this information in it.

VIII. Adjourn- Motion made by Freeman and seconded by Parras to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, January 12, 2016 at 5:30 p.m. in the Nicollet room.

Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jsh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, September 15, 2015

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, September 15, 2015.

I. Call to Order:

The Library Board meeting was called to order at 5:37 pm by Chair Shanon Nowell. The following board members were present: Roger Parras, Shanon Nowell, Cindy Freeman, Sally Geary, Mary Ann Harty and Jesse Hoffman. Ex Officio member present: Jane Timmerman and Doug Wolfe. The board welcomed new member Jesse Hoffman, he recited the oath of office at 5:39 p.m.

II. Approval of Agenda

Motion was made by Geary and seconded by Freeman to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Harty and seconded by Freeman to approve the May 12, 2015 minutes. Motion carried unanimously.

IV. Report of the Librarian

Summary of Activities – The Summer Reading Program was a success with 400 registrations but there was concern for the rate of completion with only 39 fully completing the program. The board made some suggested changes for next year, like having stages of completion or having two sessions.

Donations – no report

Traverse des Sioux Director’s meeting – TDS has hired one new automation person who has a lot of experience with the Sienna automation program. TDS is working with the library directors to improve communication and to speed up the process of cataloging new books.

St. Peter Reads – no report

Staff Updates – The library has hired two part time Circulation Clerks and they also have four Gustavus work study students.

V. Old Business

Friends of the Library Update: Timmerman updated the board on future events that FOL will be hosting. There will be a Barnes and Noble Book Fair on October 24-25, Bingo at the Redman on October 31, and the annual FOL board meeting is set for December 8, 2015.

Review Strategic Plan goals set at last meeting: There were no changes made to the goals of the strategic plan.

VI. New Business

Continue working on Strategic Planning: After extended discussion the board recommended both Timmerman and Wolfe think about what the priorities of the library are and the board will come up with goals based on the needs of the library.

Discussion of library entrance/interior: tabled until next meeting.

VII.Other Business: No Report

VIII. Adjourn- Motion made by Geary and seconded by Harty to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, November 10, 2015 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jsh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, May 12, 2015

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, May 12, 2015.

I. Call to Order:

The Library Board meeting was called to order at 5:37 pm by Chair Shanon Nowell. The following board members were present: Roger Parras, Shanon Nowell, Cindy Freeman and Diana Good. Ex Officio member present: Jane Timmerman and Doug Wolfe. Absent: MaryAnn Harty, John Byrnes and Sally Geary.

II. Approval of Agenda

Motion was made by Good and seconded by Freeman to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Wolfe asked for some minor grammatical changes. Those changes were amended. Motion was made by Good and seconded by Freeman to approve the March 4, 2015 amended meeting minutes. Motion carried unanimously.

IV. Old Business – no report

V. New Business

Strategic Planning: The board recommended condensing the goals of the strategic plan from 5 goals to 3 goals.

Goals 1 and 2 were both reworded.

Goal 3 was a combination of former goals 3 and 4.

Goal 5 was eliminated and portions of former goal 5 were included in goals 1, 2 and 3.

The board discussed the meaning of strategic partnerships, from Goal 2, and decided to remove the word strategic.

The Goals will now coincide with the Mission and General Goals of the St Peter Public Library, as found in the Policy and Procedure manual.

These are the goals for the new strategic plan:

Goal One: Maintain and increase a diverse funding stream to support the Library’s Mission and Goals

Goal Three: Increase awareness of programs and services that respond to the needs of patrons.

Discussion of library entrance/interior – tabled until next meeting

VI.Other Business – Timmerman informed the board that the Library has hired Brenda McHugh as the new Assistant Lead Librarian. We are excited for her to join our staff the beginning of June.

VII. Adjourn- Motion made by Freeman and seconded by Parras to adjourn the meeting. Motion carried unanimously. Next meeting will be Wednesday, June 24, 2015 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jsh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, April 14, 2015

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, April 14, 2015.

I. Call to Order:

The Library Board meeting was called to order at 5:37 pm by Chair Shanon Nowell. The following board members were present: Sally Geary, Roger Parras, Shanon Nowell, Cindy Freeman and Diana Good. Ex Officio member present: Jane Timmerman. Absent: MaryAnn Harty, John Byrnes and Ex Officio member Doug Wolfe.

II. Approval of Agenda

Motion was made by Geary and seconded by Freeman to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Geary and seconded by Good to approve the March 4, 2015 meeting minutes. Motion carried unanimously.

IV. Report of the Librarian

Summary of Activities Timmerman reported for Wolfe

In the absence of a children’s librarian/assistant lead librarian we have temporarily hired Rita Rassbach to plan the Summer Reading program.

FOL has been volunteering to help with weekly Storytimes

It is National Library week and FOL has provided refreshments to help celebrate.

There will be a Book Sale at the library from April 23-25

Donations – no report

Traverse des Sioux Director’s meeting - no report

St. Peter Reads – An Author Brunch will be held on Saturday, May 16 from 9:30 a.m.–noon at Gustavus Adolphus College. Keynote speaker is author Michael Perry and fiction debut, The Jesus Cow. Twelve area authors will join Michael during the brunch. The three Saturdays prior to the event there will be “Sneak Peek Saturdays” at the library.

Staff Updates – The recruitment process to fill the open position of Assistant Lead Librarian/Children’s Librarian is underway.

V. Old Business

A. Friends of the Library Update

Timmerman provided the following update:

FOL is helping with National Library week.

The FOL board has started to update their bylaws, they want to keep more organized and keep members more informed.

The Friends are hosting a Barnes and Noble book fair, benefitting the Saint Peter Public Library, on May 30 & 31.

FOL executive board invites any Library Board member to come to their meetings and be a liaison between the FOL Executive Board and the St. Peter Public Library Advisory Committee.

B. Review Strategic Plans (2009-2011 and 2012-2014)

The board reviewed and discussed the goals listed in the previous strategic plans. The first goal discussed related to the library funding stream.

Some goals to look at for 2015: print Memorial Envelopes; consider holding a fundraiser.

Nowell suggested promoting the availability of memorial envelopes on Facebook.

Need to decide what the money is for, prioritize the needs of the library. The City does a great job of maintaining the Library so what will this money go towards.

Make sure any funding sources know what the money will be for.

Look at writing grants, but make sure they are submitted through the City Administrators office.

The next goal was about the partnerships and collaborations with community agencies and organizations

Some goals to look at for 2015: review the list of current partners and assess if we are maximizing each partnership fully; identify the gaps in programming that will help bring more diversity to the library.

Timmerman thought this area could be an area to work on. We could do better with the Read and Feed program put on by the school district as well as the GAC students, High School, older adults on the internet and the English Language Learners (ELL) to name a few. Timmerman handed out a couple of picture dictionaries that the Adult Basic Education are going to be purchasing for the library to help those that cannot read or speak English.

Good suggested we find a spot to put a schedule of what is happening at what time. Freeman thought we could approach MediaCom or Enventis about donating something that would display this information.

The next goal was about marketing

Nowell asked if we should designate someone who would consistently work on the marketing aspect of the library.

Timmerman asked how does a board member promote the library programs?

Geary asked why the Mankato Free Press doesn’t include information about the Saint Peter Public Library in their publication.

Nowell asked if the Chamber promotes the library.

Good said the Wowbrary program has been a great addition to the marketing of new materials coming to the library.

The next goal was about the libraries response to the needs and desires of the customer.

Suggested goals for 2015: find out who we are serving with our programs and services; do we have the structure to meet the needs of all the patrons?

The last goal was about how to meet the needs of the Strategic Plan.

Suggested goals for 2015: Develop goals for the next three years and to streamline the plan into fewer goals.

Nowell suggested that after the new goals are developed that we ask the library staff for their input. Timmerman said for the next meeting the board should have some ideas of how to streamline the strategic plan.

VI. New Business

Discuss development of a new strategic plan – no report

VII.Other Business - no report

VIII. Adjourn- Motion made by Freeman and seconded by Good to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, May 12, 2015 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Jane Timmerman, Recreation Director

JLT/jsh

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Wednesday, March 4, 2015

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Wednesday, March 4, 2015.

I. Call to Order:

The Library Board meeting was called to order at 5:46 pm by Vice Chair Mary Ann Harty. The following board members were present: Sally Geary, MaryAnn Harty, John Byrnes and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman. Absent: Shanon Nowell, Cindy Freeman and Diana Good.

II. Oath of Office

III. Selection of 2015 Officers

Motion made by Byrnes and seconded by Parras to reelect the 2014 officers, Shanon Nowell as Chair, Mary Ann Harty as Vice Chair and Diana Good as Secretary. Motion carried unanimously.

IV. Approval of Agenda

Motion was made by Byrnes and seconded by Parras to approve the agenda. Motion carried unanimously.

V. Approval of Minutes

Motion was made by Byrnes and seconded by Parras to approve the November 12, 2014 meeting minutes. Motion carried unanimously.

VI. Report of the Librarian

Summary of Activities

The migration and new library circulation system started on February 12, and is going good. The patrons have been very patient and understanding.

Children’s librarian has resigned effective March 6th we will be hiring an interim Summer Reading program position.

Storytime will be covered by staff and volunteers through the school year.

Donations – no report

Traverse des Sioux Director’s meeting - no report

St. Peter Reads – no report

Staff Updates – no report

VII. Old Business

A. Friends of the Library Update Timmerman provided the following update:

Grants to the Saint Peter Public Library were approved; $6,000 for adult non-fiction, $1500 for the 2015 summer reading program, and $500 for Saturday storytime.

FOL is in the process of reviewing and updating their by-laws.

A spring Barnes & Noble Book Fair is set for May 30-31.

Tom Thorkelson will join the board in April.

B. Progress report of past Strategic Plans (2009-2011 and 2012-2014)

Timmerman handed out a packet of the Strategic Plan and said that having a plan like this does help to keep the board focused. There may be some objectives that need to be added such as social media, budget, and fines. Timmerman asked the board to look over the plan so they could give their input and reflections on the things being done. She also brought up a few questions to think about.

Are these still viable goals?

Are there other actions to take for the goals listed?

Do we want new goals?

Are there any objectives that need to be added?

VIII. New Business

A.Discuss development of a new strategic plan – no report

IX.Other Business - no report

X. Adjourn- Motion made by Byrnes and seconded by Geary to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, April 14, 2015 at 5:30 p.m. in the library meeting room.

MaryAnn Harty, Vice Chair

Jane Timmerman, Recreation Director

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Wednesday, November 12, 2014

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Wednesday, November 12, 2014.

I. Call to Order:

The Library Board meeting was called to order at 6:00 pm by Chair Shanon Nowell. The following board members were present: Sally Geary, Cindy Freeman, Diana Good, MaryAnn Harty, Shanon Nowell, and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman.

II. Approval of Agenda

Motion was made by Harty and seconded by Geary to approve the agenda. Motion carried unanimously.

III. Approval of Minutes

Motion was made by Geary and seconded by Harty to approve the July 22, 2014 meeting minutes. Motion carried unanimously.

IV. Report of the Librarian

Summary of Activities

The SPPL Holiday Open House will be Thursday, December 18 from 2-4 p.m.

The Library program with meteorologist Mike Lynch was well attended, with approximately 65 people.

The migration and weeding process has begun; this will help make room on the shelves for new books. The library will be closed Friday January 9 and Saturday January 10, 2015 to finish this process.

The SPPL is going to a new Library system in January. It is called Triple I and training for the staff will begin in January.

Donations

The SPPL did receive a grant from the Schmidt Foundation to purchase a DVD cleaner.

Traverse des Sioux Director’s meeting - no report

St. Peter Reads – no report

Staff Updates – no report

V. Old Business

A. Social Media Report

Library staff, Anissa Sandland and Toshia Anderson, are responsible for the postings on the new Library Facebook page. They have developed a calendar so they know when to post things.

B. Friends of the Library Update

Timmerman provided the following update:

The Barnes and Noble Book Fair fundraiser held in November went well

The FOL annual membership meeting will be Tuesday November 18.

In the FOL membership letter there is a survey about book clubs. The FOL would like to start one at the SPPL.

VI. New Business

Information Spotlight: Staff: who does what?

Wolfe distributed a handout listing the different library staff positions and their main duties.

Discuss strategic planning process

Timmerman reviewed the process followed in 2006 to develop the library strategic plan. Progress on each goal was recorded through 2010. Board members requested that they receive an up-to-date progress report for each goal through 2014. At future meetings the board will review progress related to each goal and objective and evaluate whether or not the goals/objectives need adjusting or removal.

Other Business

Library staff Tosha Anderson and Anissa Sandland along with Recreation & Leisure Services Director Timmerman attended the Minnesota State Library Conference in Mankato in October. Anderson and Sandland presented a workshop session along with staff from St. James called “How to Host a How-To Festival”. The workshop was one of our most popular at the conference and they are being invited to offer a webinar on the topic later in 2015.

VIII. Adjourn- Motion made by Freeman and seconded by Geary to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, January 13, 2015 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Diana Good, Secretary

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, July, 22, 2014

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, July 22, 2014.

I. Call to Order: The Library Board meeting was called to order at 5:30 pm by Chair Shanon Nowell. The following board members were present: Sally Geary, Cindy Freeman, Diana Good, MaryAnn Harty, Shanon Nowell, and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman.

II. Approval of AgendaMotion was made by Harty and seconded by Geary to approve the agenda. Motion carried unanimously.

III. Approval of MinutesMotion was made by Geary and seconded by Harty to approve the May 13, 2014 meeting minutes. Motion carried unanimously.

IV. Report of the LibrarianSummary of Activities – The book sale date is set for Friday August 22 and Saturday August 23. The SPPL Holiday Open House date will be Thursday December 18, 2014 from 2-4p.m.

Donations – no report

Traverse des Sioux Director’s meeting – Traverse des Sioux is going to drop Sirsi and go with Triple I. This change will go into effect early March and the staff training will take place in Februray.

St. Peter Reads – There are 2 books to read this time. Where am I Wearing and Where am I Eating. The lecture and book signing will take place on Wednesday September 10, 2014 at 7:30 p.m. on the campus of Gustavus Adolphus College in Alumni Hall.

Staff Updates – no report

V. Old BusinessA. Social Media

B. Friends of the Library UpdateTimmerman passed out posters and small flyers for the Friends of the Library Book Fair fundraiser from May 30–June 1 at Barnes and Noble.

VI. New BusinessA. Information Spotlight: Collection Development processThere is certain criteria the library follows when they add to the collections, for example the local interest, current and anticipated appeal, space consideration, popular demand, literary merit, and they pay attention to what the critics say and the reviews of the book.

VI. Other Business

A. Blending JourneyTimmerman talked about someone from the English Language Learner teacher coming to talk about how to get the non English speaking community more involved and how we can get program information to them.

VIII. Adjourn- Motion made by Good and seconded by Byrnes to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, July 22 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Diana Good, Secretary

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, March 11, 2014

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, March 11, 2014.

I. Call to Order: The Library Board meeting was called to order at 5:37 pm by Chair Shanon Nowell. The following board members were present: John Byrnes, Sally Geary, Diana Good, MaryAnn Harty, and Shanon Nowell. Ex Officio members present: Doug Wolfe and Jane Timmerman.

II. Approval of AgendaMotion was made by Byrnes and seconded by Geary to approve the agenda. Motion carried unanimously.

III. Approval of MinutesMotion was made by Good and seconded by Byrnes to approve the January 14, 2014 meeting minutes with corrections. Motion carried unanimously.

IV. Report of the LibrarianSummary of Activities• Staff has conducted extensive weeding of materials throughout the collections.• Wolfe met with the new Nicollet County Historical Society/Treaty Site History Center Director, Alyssa Auten. They discussed the possibility of a history of Saint Peter focus for one or both of the library display cases.• Wolfe has reviewed the library’s Users Guide and made necessary changes.

Donations• The Schmidt Foundation has awarded the library a $47,000 grant for 2014.• Grant requests for adult nonfiction materials and the summer reading program were submitted to the Saint Peter Friends of the Library. FOL will partially fund the grants for the time being and plans to fully fund if possible by the end of the year.

Traverse des Sioux Director’s meeting• Wolfe reported that Traverse des Sioux Regional Library offices close when Mankato schools close. He asked that the TdS Director re-consider this policy to better serve the majority of the public libraries in the TdS system.• The Jack Morris program was rescheduled due to the weather. It was held on March 6 at the Verizon Wireless Center with 80 people in attendance.

V. Old BusinessA. Work Group on Policy and Procedures reportTimmerman presented the final document to members. Members made some additional recommendations. Because the document review was not completed at the meeting, members agreed to meet again on the second Tuesday of April (April 7) to finish their assessment and make a recommendation to the City Council.

B. Friends of the Library UpdateNo report.

VI. New BusinessA. Use of social mediaNo report.

B. Spotlight on WIN program, Zinio, and Lease BooksThe WIN program allows anyone to help their local library increase their budget to purchase e-Books by accessing and shopping at Amazon, Barnes and Noble, Powell Books and through their library’s website. Timmerman demonstrated how we do this through the City of Saint Peter website.

VIII. Adjourn- Motion made by Byrnes and seconded by Geary to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, April 8 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Diana Good, Secretary

CITY OF SAINT PETER, MINNESOTA

OFFICIAL PROCEEDINGS

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, January 14, 2014

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, January 14, 2014.

I. Call to Order: The Library Board meeting was called to order at 5:30 pm by Chair Shanon Nowell. The following board members were present: John Byrnes, Cindy Freeman, Sally Geary, Diana Good, MaryAnn Harty, Shanon Nowell, and Roger Parras. Ex Officio members present: Doug Wolfe and Jane Timmerman.

II. Oath of OfficeTimmerman administered the oath of office to new board members.

III. Selection of 2014 OfficersMaryAnn Harty made a motion to nominate Diana Good as Secretary. Motion seconded by John Byrnes. With all in favor, motion carried.Motion was made by Sally Geary, seconded by Cindy Freeman to elect MaryAnn Harty as Vice Chair. With all in favor, motion carried.Motion was made by MaryAnn Harty, seconded by Roger Parras to elect Shanon Nowell as Chair of the Library Board. With all in favor, motion carried.

IV. Approval of AgendaMotion was made by Byrnes and seconded by Harty to approve the agenda. Motion carried unanimously.

V. Approval of MinutesMotion was made by Freeman and seconded by Good to approve the November 12, 2013 meeting minutes. Motion carried unanimously.

VI. Report of the LibrarianSummary of Activities• Because of space issues, only current year magazines and one past year of each title will be kept.• Wolfe noted that Traverse des Sioux Library system currently purchases 60+ magazines through Zinio, a digital magazine application. All our patrons can access these magazines on-line for any of their digital devices.• Programs offered in November-December 2013 were well attended and well received.• Upcoming programs/events include Beer and Brew, Blind Date with a Book, Storytime Open House, How-to Workshop, Mankato Orchestra/Mill City Strings, and Jack Morris.

Donations• Friends of the Library took in monetary donations during the holiday season by hanging ornaments on a tree with various dollar amounts listed.• Occasionally people want to donate their book collections to the library. Policy indicates that all donations do not have to be accepted due to lack of storage space, lack of shelf space for “extra” books, and time for the staff to weed through the donated books for ones that could possibly be included in our collection.

Traverse des Sioux Director’s meeting• TdS is recruiting for three open positions.

VII. Old BusinessA. Report on 2014 fine policyTimmerman reported that the City Council accepted the Library Board’s recommendation to eliminate library fines for patrons and to forgive all existing fines incurred to December 31, 2013. The policy was implemented January 1, 2014.

The board discussed the fee for lost books. The policy is that if a patron loses a book they will need to pay for a replacement copy. If then they find the book after the new item has been purchased, they will not be able to return the book for a refund.

B. Friends of the Library UpdateTimmerman reported that the Friends of the Library held their annual meeting on November 13, 2013.

VIII. New BusinessA. Goals/plans for 2014Timmerman asked for input from the board for what they want to accomplish in 2014. Suggestions from board members:

• Include use of social media in the library marketing plan and request that the library develop a Saint Peter Public Library Facebook page separate from the City of Saint Peter Facebook page.

• Use MINITEX, Library Information Network, for self-paced tech training in various areas called 23 things.

• Explore and research how to engage English Language Learners. Invite staff of the Area Adult Learning cooperative to work with us.

• Start a version of “Page Peddler” for in-home daycares.

• Explore digital resources for genealogy use and partner with the Nicollet County Historical Society.

Board decided to focus on three of the goals for 2014; use of social media, engaging English Language Learners, and increasing board members knowledge of library programs, operations, and activities.

B. Social Media use Board members discussed the kind of social media presence the library should have in the community. What demographics do we want to reach and how should we accomplish that. Discussion will continue at a future meeting.

IX. Other Business - none

X. Adjourn- Motion made by Good and seconded by Freeman to adjourn the meeting. Motion carried unanimously. Next meeting will be Tuesday, March 11 at 5:30 p.m. in the library meeting room.

Shanon Nowell, Chair

Diana Good, Secretary

MINUTES OF THE SAINT PETER LIBRARY BOARD

Tuesday, November 12, 2013

Pursuant to due call and notice thereof, a regular meeting of the Library Board of the City of Saint Peter was conducted at the St. Peter Public Library, Tuesday, November 12, 2013.

I. Call to Order: The Library Board meeting was called to order at 5:32 pm by Chair Shanon Nowell. The following board members were present: Susie Carlin, Cindy Freeman, Sally Geary, Diana Good, John Byrnes and Shanon Nowell. Ex Officio members present: Doug Wolfe and Jane Timmerman.

II. Approval of Agenda:Motion was made by Byrnes and seconded by Geary to approve the agenda. Motion carried.

III. Approval of Minutes:Motion was made by Carlin and seconded by Good to approve the October 8, 2013 meeting minutes. Motion carried unanimously.

IV. Report of the LibrarianSummary of Activities• Civil War Presentation by Arn Kind was held on Thursday, November 14 with 25-30 people in attendance.• Upcoming activities include a book sale, Craft Night at the library, 12 Days of Christmas Crafts, and a Holiday Open House on December 12.• With available space becoming an issue, staff has reduced the amount of space and how long newspapers are kept on the shelves. Also books that are dated prior to 2005 are being weeded out unless they are classics or part of a series.• Staff orders approximately 40-45 adult fiction books per month and 20-25 non-fiction books.• To meet the needs of patrons that want assistance with e-readers, the library will schedule an individual appointment between the patron and a knowledgeable staff member.

Donations• The library has been receiving some high quality donated books that can be used in the Page Peddler program.

St. Peter Reads• St. Peter Reads will be hosting a Moveable Feast Book Festival in April 2014.

Staff Updates• The library has not replaced the open position of part time circulation clerk at this time.

V. Old BusinessA. Update on 2014 fine policyThe recommendation to eliminate library fines for patrons and to forgive all existing fines incurred to December 31, 2013 will be part of the 2014 City of Saint Peter fee schedule that will be voted on at the December 9, 2013 City Council meeting.

B. Friends of the Library UpdateFriends of the Library will hold their annual meeting on November 13, 2013.

C. Continuation of Policy and Procedures review A sub-committee of members Freeman, Good, Geary, and Nowell will meet and review the document. Recommendations will be brought back to the full board at a future date.

VI. New BusinessA. Goals/plans for 2014Tabled.

B. Social Media use Board members began discussing the kind of social media presence the library should have in the community. What demographics do we want to reach and how should we accomplish that. Discussion will continue at a future meeting.

VII. Other Business - none

VIII. Adjourn- Motion made by Good and seconded by Geary to adjourn the meeting. Motion carried. Next meeting will be Tuesday, January 14 at 5:30 p.m. in the library meeting room.