Pre-meeting work

We have a lot to cover and for the sake of maximizing our time, look for an email at the email address provided to the ACRL with a Google Drive invitation to the 2017-2018 ACRL-DLS Awards Committee folder.

Review the Goal revision suggestions. so we can discuss the current wording, the suggestions from last year, and come prepared with any additional suggestions. This way we can finalize the goals during this meeting.

If you would like also review the Copy of 2016-2017 Award Promotion Ideas and Copy of Listserv email wording.

Rebecca and Lindsey will be at ALA in Chicago, Cynthia might be able to make it, Brandon will not.

February deadline for committee membership

Rebecca affirmed that she would remain as Co-Chair for 2018 with Cynthia taking over for Brandon as incoming Co-Chair. Brandon and Lindsey hope to stay on the committee.

Reviewed Media Form

Rebecca will inform the winner and fill out the form and have it submitted to the ACRL Program Coordinator by Tuesday.

Promotion of the winner through the listservs.

At February meeting committee will draft and announcement to post to the listservs used for the Call for Nominations in mid to late February. This wording will be posted using the staggered approach utilized in the Call for Nominations and include information about the luncheon and alert readers to look for the sign-up sheet closer to annual.

Lindsey spoke with the Discussion Committee about reaching out to the winner for participation in a discussion session. They were excited by this idea. Rebecca will mention to the winner that this might be a possibility if they are interested.

Brandon will compose an email to notify the other applicants and will send it out to review this week. He will also send it to the other candidates on Friday

Assignments:

Rebecca will send out Doodle poll for the next month’s meetings.

Rebecca will contact the winner and fill out the media form

Rebecca will speak to Chase in March about the sign-up sheet for the luncheon

Brandon will compose an email to notify the other applicants and will send it out to review this week. He will also send it to the other candidates on Friday

Review of the Google Docs spreadsheet that was filled out by all members prior to the meeting. Spreadsheet evaluated each applicant based on the Awards Criteria.

The committee discussed the candidates with a focus on top three candidates based on the independent ranking of each committee member. The winner was decided by a unanimous vote.

Rebecca and/or Brandon will verify our next steps with DLS leadership and announce the winner at ALA Midwinter.

We briefly discussed the need to emphasize the nature of the award in the future, stressing that it is a conference attendance award. We will review the award criteria to see if we can adjust the wording in the solicitation communications to clarify the intent of the award and that it is for individuals currently working in the field of distance librarianship. We may be working on this via email.

We decided to have a January meeting after Midwinter. Rebecca will send out a Doodle poll for scheduling.

Send reminder call for nominations to listservs between November 14-16 and again on November 21, using our own wording to indicate that time is running out to apply for the award. Record the date the reminders were sent on the 2017 Award Promotion ideasdocument. (Everyone)

Once applications are received, review applicants and use the 2017 DLS Award Selection Spreadsheet to enter your thoughts prior to the December meeting.

December meeting:

Please review the meeting minutes if you were not able to attend.

Action Items:

Send reminder call for nominations to listservs between November 14-16 and again on November 21, using our own wording to indicate that time is running out to apply for the award. Record the date the reminders were sent on the 2017 Award Promotion ideasdocument. (Everyone)

Once applications are received, review applicants and use the 2017 DLS Award Selection Spreadsheet to enter your thoughts prior to the December meeting.

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Solicits, collects and reviews applications for the Routledge Distance Learning Librarian Conference Sponsorship Award, selects the most qualified individual for the annual award in accordance with the Distance Learning Section Awards Committee's criteria, and coordinates the presentation of the award.