What is OurCarClub?

OurCarClub is a web-based data management application, built specifically for car clubs and their volunteer officials.

It isn't a replacement for your existing website, or another forum, or a portal.

OurCarClub is designed to make the task of managing a car club easier for the volunteers who do it. The application has been
developed by people who have been involved in car clubs for many years, and understand the issues intimately.

Does this sound familiar?

Most clubs have a Membership Secretary, Secretary or Treasurer who is responsible for maintaining "the member list".

Usually, this is an Excel spreadsheet on their PC. Some clubs have a locally maintained database (perhaps using Microsoft Access
or FileMaker Pro), or an Address Book (like Outlook or Entourage). There are some clubs that have some form of shared resource, such
as a file on Google Docs or a copy of the spreadsheet saved on the club website for download. And then there are some clubs that riffle
through the receipt book to track current memberships.

Ultimately, there is always one person on the committee who's always being asked to supply a list of email addresses,
or phone numbers, or mailing addresses and so on. Are you the de facto Directory Services Operator?

www.OurCarClub.info

The www.OurCarClub.info service provides your club with an on-line database, that requires only a web browser
to operate. If you're reading this, you have everything you need to use OurCarClub.

Being on-line, the database is not the sole responsibility of one committee member - the Treasurer, the Secretary, the Magazine Editor
and so on can each access the data to perform their official duties and obtain absolutely up-to-date member information. But your data
is only visible to your committee members, or the people you choose to grant access to.

The system is always available, and can be used anywhere, including on your iPhone or other smart-phone/portable device.

The database is hosted using state of the art facilities, routinely backed up and managed. Because it doesn't reside on one club
member's PC, you don't have to worry about what would happen to your club's records if that PC had a disk failure, or a virus.
And you can always extract your data to generate an off-line copy, or for use in other programs or for other purposes.

Features of the OurCarClub service

The database is designed specifically for Car Clubs, and stores the following information:

Members, past and present

Vehicles, current ownership and previous club-member owners

Committee Members

Assets owned by the club

Events held by the club, including attendance records

Day Book entries, recording of non-club use of club-plated vehicles

Additionally, OurCarClub provides easy to use communication channels to ensure your members
are kept up-to-date with Club news:

bulk-email service: send an email to [yourclub]@ourcarclub.info and all and only your
current club members will receive it.

text-messages service (SMS) - send a text to all your current members to inform them of late
changes to events.

Pricing

The OurCarClub system was designed and developed by car club people for car club people.

All clubs have to keep a close eye on costs, and licence fees for OurCarClub are both reasonable and scale
with the size of your club and the features you need.

It's worth bearing in mind that your Committee members volunteer their own time to manage your club.
If you can reduce the amount of time and money that they spend on club management then it's money well spent.

Size of Club

Annual Rate

up to 50 members

$75

51 - 100 members

$100

101 - 150 members

$150

151 - 300 members

$200

301 - 1000 members

$300

1001 - 2000 members

$500

2001 - 5000 members

$750

5001+ members

$1000

Our Customers Say

Since implementing OurCarClub running our club has become so simple. Clearly the author has a deep understanding
of the way a car club operates and this shows through in every area of the software. The ability to SMS members
is a huge benefit. Why hasn't someone done this before?!
- Craig Alderson, President, GTR-XU1 Holden Owners Club NSW(Australia)

I have been using the FE-FC Holden OUR CAR CLUB site now for over 18 months and I am very happy with the ease of
recording new and existing club member details. With all the other functions incorporated into the site I see this
as an asset for car clubs and sporting groups. It's definitely made my job as Club Treasurer a lot easier; I
especially like the automated receipt process when processing and recording renewals. Good work mate.
- John Rapinette, Treasurer, FE-FC Holden Car Club of NSW(Australia)

As a new user of Our Car Club we were very impressed by the support given with the initial setup to bring across
our existing membership information, and the ability of the software to meet our unique requirements. Now we have
secure Club data records that are fully supported and backed up which takes a real risk away from using Committee
members' PCs. Having a single email address that connects all our financial members is also great - no more multiple
email lists held by several Committee members.
- Trevor Black, Editor, FE-FC Holden Car Club of Victoria(Australia)

The Street Machine Association of South Australia recently changed to OCC, all in all a pleasant and pain-free
experience. The current users are getting on with little or no training/help, a very intuitive and easy to use
system that is so rich in features you'd be hard pressed to utilise them all. We are managing 3000+ records with
around 400-500 current members with ease so smaller clubs would be an absolute doddle.
Of course the best part is having a system that is secure (no physical discs or computers that can be lost or stolen)
and able to be used by many at the same time.
Highly recommended.
- Glenn Stankevicius, Webmaster and Conditional Rego Officer,
Street Machine Assoc of SA(Australia)

Try out www.OurCarClub.info for your club

Register and try out the OurCarClub system, and see what it can do to make your job easier.

New users are welcome to test out the system for 60 days, with access to the "Demo Club", so you can see
how OurCarClub operates when populated with data. You are also welcome to build your own club system and
create your own Member and Vehicle records. Note - SMS feature is not available during unpaid trial period.

- The OurCarClub Team

Tour

Our Facebook Page has a series of screenshots and descriptions that will give you a feel for how the app
looks in use, and demonstrates many of the features.

OurCarClub is a web-based data management application, built specifically for car clubs and their volunteer officials.
Written and developed by people with many years of involvement in the historic car movement, it is a
purpose-built solution for issues shared by all car clubs:

Keeping membership, postal and email address lists current

Ensuring your members receive timely communication

If you would like to try out the OurCarClub system, please let us know your club and a few other details, and we'll
be in touch shortly.

Your name:

Email address:

Phone number:

Your club:

Region:

Location:

Number of members:

Website:

Anti-SPAM:

Help

Your OurCarClub home-page is a "dashboard" showing the most recently added Members and
the most recently paid Renewals (Subscriptions).
Each of these has an [Add] button to take you straight to creating new records.

Across the top of the page are links to the various types of records that are stored in your OurCarClub database: People, Vehicles, Assets and so on.

On the right hand side is a panel of tabs for quick access to frequently used functions:

The Wall contains the most recent messages between your OurCarClub users. Additionally, if any of your Members or Assets have an overdue Follow-Up Date set, there will be a system reminder on the wall.

Admin has links to all the description and category information for your club.

SMS allows you to send a text-message to all your current members. This feature is not yet enabled

Export allows you to generate a quick list of phone numbers, email or mailing addresses of your current members

The Manual contains step-by-step instructions on using OurCarClub, along with examples. It covers basic usage, mailing lists, member management
as well as advanced topics like event management, reports and granting access to other members.
Download the latest version. (PDF, 4.8MB)