PAYMENT OF BILLS
SUPERVISOR HAFF ASKED IF IT WAS NECESSARY TO HAVE THE POST STAR AFFIDAVIT DONE SINCE IT IS EXPENSIVE. TOWN CLERK PETTEYS SAID THAT SHE HAS FOUND LEGISLATION THAT THIS SHOULD NOT BE OMITTED.RESOLUTION NO. 13078
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE AUTHORIZED BILLS BE PAID ON ABSTRACT #3 OF 2013 IN THE FOLLOWING AMOUNTS:
HIGHWAY VOUCHER # 92 – 107 $16,848.25
YOUTH VOUCHER #108 – 110 $ 620.99
GENERAL VOUCHER #111 – 132 $21,736.38

MINUTE REVIEWRESOLUTION NO. 13081
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE REGULAR TOWN BOARD MINUTES FOR FEBRUARY 12, 2013 BE ACCEPTED.RESOLUTION NO. 13082
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE PLANNING BOARD MINUTES FOR JANUARY 22, 2013 BE ACCEPTED.RESOLUTION NO. 13083
SUPERVISOR HAFF SAID THAT HE NOTICED THAT SOME YOUTH COMMISSION MEMBERS HAVE NOT BEEN ATTENDING THE MEETINGS AND HE ASKED MEMBERS PRESENT IN THE AUDIENCE IF THEY ARE AWARE OF THE RULE IN THE BY-LAWS STATING THAT MEMBERS WHO MISS 3 MEETINGS IN A ROW ARE SUBJECT TO REMOVAL. THEY RESPONDED YES AND SUPERVISOR HAFF ASKED THEM TO FORMALLY REQUEST THE TOWN BOARD IN WRITING AT THE APRIL MEETING.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE YOUTH COMMISSION MINUTES FOR DECEMBER 3, 2012, JANUARY 7, 2013AND FEBRUARY 4, 2013 BE ACCEPTED.

OPEN KNAPP MOBILE HOME PUBLIC HEARING
SUPERVISOR HAFF ASKED MARK MILLER, ENFORCEMENT OFFICER THE STATUS OF WILLIAM KNAPP’S MOBILE HOME APPLICATION. MARK SAID HE HAS PAID HIS CIVIL PENALTY FINE OF $1000 THAT THE TOWN ACCEPTED. SUPERVISOR HAFF SAID THAT THE CHECK WAS RECEIVED FROM CLAUDIA BRAYMER, ATTORNEY FROM CAFFRY & FLOWER WHO IS REPRESENTING WILLIAM KNAPP. SUPERVISOR HAFF SAID THAT EFFECTIVE MARCH 1 OF EVERY YEAR IS WHEN THE COUNTY PROCESSES SUBDIVISIONS AND COMBINATIONS OF PROPERTIES. BOB AT THE COUNTY REAL PROPERTY TAX MAPPING SAID THAT MR. KNAPP’S PROPERTY WILL BE COMBINED INTO THE 1 ACRE PER THE REQUIREMENT. SUPERVISOR HAFF SAID THAT THE PUBLIC HEARING IS THE FIRST STEP SO THAT THE BOARD CAN DECIDE WHETHER OR NOT TO CONTINUE AND ISSUE THE TEMPORARY PERMIT.RESOLUTION NO. 13084
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO OPEN THE WILLIAM KNAPP MOBILE HOME PUBLIC HEARING AT 7:12 P.M.

CLOSE KNAPP MOBILE HOME PUBLIC HEARINGRESOLUTION NO. 13085
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
WHEREAS THERE WAS NO PUBLIC COMMENT AND ALL PARTIES DESIRING TO BE HEARD WERE HEARD, RESOLVED TO CLOSE THE WILLIAM KNAPP MOBILE HOME PUBLIC HEARING AT 7:13 P.M.

SUPERVISOR HAFF DISCUSSED THAT THERE ARE NO LONGER ANY TOWN OF HARTFORD PROPERTIES LISTED ON THE COUNTY TAX FORECLOSURE LIST.

POST OFFICE UPDATE
SUPERVISOR HAFF SAID THAT HE HAS BEEN IN CONTACT WITH CAROL CAPONE AND THE POSTAL SERVICE IS CONSIDERING BEING OPEN FROM 11-1 AND THEN 2:30 – 4:30PM.

HARTFORD VS. WASHINGTON COUNTY LAWSUIT
SUPERVISOR HAFF SAID THAT THE TOWN HAS PRESENTED WASHINGTON COUNTY WITH A PROPOSED SETTLEMENT TO THE LAWSUIT. THE WASHINGTON COUNTY FINANCE COMMITTEE MET AND THEY HAVE SENT A COUNTER PROPOSAL. ROB WINN WILL BE COMING TONIGHT AND THE TOWN BOARD WILL BE GOING INTO EXECUTIVE SESSION AT THE END OF THE MEETING TO DISCUSS IT. ORAL ARGUMENT IS STILL SCHEDULED FOR MAY 2, 2013 IN THE EVENT THAT THE TOWN BOARD DOES NOT CHOOSE TO ACCEPT THE SETTLEMENT.

MARCH 12, 2013 REGULAR MEETING PG. 4 OF 8

EXEMPTION OF MATTERS OF LOCAL CONCERN FROM COUNTY PLANNING REVIEWRESOLUTION 13088
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.WHEREAS, THE WASHINGTON COUNTY PLANNING BOARD WAS CREATED BY THE WASHINGTON COUNTY BOARD OF SUPERVISORS AS PROVIDED BY ARTICLE 12 B OF THE GENERAL MUNICIPAL LAW; ANDWHEREAS, THE PROVISION OF GENERAL MUNICIPAL LAW ARTICLE B, SECTION 239 l AND m (GML 239) REQUIRE LOCAL MUNICIPAL BODIES IN WASHINGTON COUNTY TO SUBMIT CERTAIN PLANNING AND ZONING ACTION S TO THE WASHINGTON COUNTY PLANNING BOARD FOR SAID BOARD’S REVIEW AND RECOMMENDATION UNLESS EXCEPTED BY AN AGREEMENT APPROVED BY THE MUNICIPAL BODY; AND THE COUNTY PLANNING BOARD THAT SUCH MATTER IS OF A LOCAL RATHER THAN AN INTER-MUNICIPAL OR COUNTY-WIDE CONCERN; ANDWHEREAS, IT IS IN THE INTEREST OF THE COUNTY AND LOCAL MUNICIPAL BODIES FOR A LOCAL MUNICIPAL BODY TO BE ABLE TO TAKE ACTION ON MATTERS OF LOCAL CONCERN WITHOUT BEING BOUND BY THE REFERRAL REQUIREMENTS OF GML 239; ANDWHEREAS, HAVING SUCH AN AGREEMENT FOR EXCEPTION OF MATTERS WHICH ARE NOT OF AN INTER-MUNICIPAL OR COUNTY-WIDE CONCERN IS NOT DETRIMENTAL TO THE COUNTY OR THE TOWN OF HARTFORD TOWN BOARD; ANDWHEREAS, THE WASHINGTON COUNTY PLANNING BOARD HAS ESTABLISHED A PROCESS FOR EXEMPTING MATTERS AND ACTIONS OF LOCAL CONCERN FROM THE REFERRAL REQUIREMENTS OF GML 239; NOW, THEREFORE, BE ITRESOLVED, THAT THE ATTACHED AGREEMENT ENTITLED “EXEMPTION OF MATTERS OF LOCAL CONCERN FROM COUNTY PLANNING REVIEW AGREEMENT” SHALL EXEMPT ACTIONS OF LOCAL CONCERN UNDER THIS AGREEMENT FROM THE REFERRAL REQUIREMENTS OF GML 239 SHALL EXIST BETWEEN THE COUNTY PLANNING BOARD AND THE TOWN OF HARTFORD TOWN BOARD; AND BE IT FURTHERRESOLVED, THAT SAID AGREEMENT SHALL APPLY TO ZONING REVIEWS AND ACTIONS OF THE TOWN OF HARTFORD TOWN BOARD; AND BE IT FURTHER
RESOLVED, THAT A COPY OF THIS RESOLUTION WITH THE ATTACHED AGREEMENT SHALL BE PROVIDED TO THE WASHINGTON COUNTY PLANNING BOARD; AND BE IT FURTHER
RESOLVED THAT THIS AGREEMENT SHALL TAKE EFFECT IMMEDIATELY.

REWRITE EMPLOYEE HANDBOOK
SUPERVISOR HAFF SAID THAT HE IS CONCERNED THAT THE 2009 EMPLOYEE HANDBOOK IS OUT OF DATE AND SHOULD BE UPDATED – IT SHOULD REFLECT AND COINCIDE WITH THE TEAMSTERS UNION CONTRACT. HE CONTACTED A COUPLE HUMAN RESOURCES FIRMS TO GET QUOTES FOR THIS – JAEGER & FLYNN $100/HOUR NOT TO EXCEED $1000 AND GAIL HAMEL FROM HAMEL RESOURCES FOR A $500 FEE. HE SAID THE ONLY CONCERN HE HAS IS THAT GAIL HAMEL DOESN’T HAVE ANY MUNICIPAL OR LABOR UNION EXPERIENCE.RESOLUTION NO. 13089
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO REWRITE AND UPDATE EMPLOYEE HANDBOOK.

RETIREMENT RESOLUTIONRESOLUTION NO. 13091
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE – SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
BE IT RESOLVED, that the ____Town of Hartford_________ hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body:

I, ___Denise Petteys, RMC___________, clerk of the governing board of the __Town of Hartford__, of

(Name of Employer)

the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the _12 day of __March______, 2013
on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.

I further certify that the full board, consists of _5_ members, and that _5_ of such members were present at such meeting and that _5_ of such members voted in favor of the above resolution.

IN WITNESS WHEREOF, I have hereunto

Set my hand and the seal of the

____________Town of Hartford__________________

(seal)

(Name of Employer)

MARCH 12, 2013 REGULAR MEETING PG. 6 OF 8

YOUTH COMMISSION REPORT
RON SMITH SAID THAT BASKETBALL IS FINISHED. THE BASEBALL/SOFTBALL PROGRAM HAS OVER 100 KIDS SIGNED UP SO FAR. RUSS WADE IS STILL OBTAINING BUSINESS SPONSORS FOR THE PROGRAM. THE EASTER EGG HUNT WILL BE MARCH 24, 2013 AT THE SCHOOL.RESOLUTION NO. 13092
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE YOUTH COMMISSION REPORT BE ACCEPTED.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT TOM QUACKENBUSH FROM THE TEAMSTERS UNION MET WITH THE GUYS RECENTLY. HE SHOWED THE BOARD 2 BIDS FOR THE OUTSIDE BUILDING COURTESY SAND PILE. SUPERVISOR HAFF SAID THAT H207 BUILDING CAPITAL ACCOUNT HAS $28,106 IS INTENDED TO FUND THE COURTESY SAND BUILDING AND A LARGE SALT SHED OUT BACK OR ANY OTHER IMPROVEMENTS ETC.RESOLUTION NO. 13093
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED TO APPROVE THE BID FROM GRIFFEN’S LUMBER FOR OUTSIDE BUILDING COURTESY SAND PILE AT $3299.99.

GREG DISCUSSED THAT IN RESEARCHING THE OLD SECTION OF GILCHRIST HILL ROAD, BECAUSE THE PROPERTY LINES DID NOT GO TO THE CENTER OF THE ROAD, THERE IS APPROXIMATELY 10’ WIDE STRIP OF LAND WHERE HOWARD BURCH’S LAND ONLY WENT TO THE EDGE OF THE ROAD. GREG SAID THAT HE SPOKE TO ELINOR BURCH AND SHE IS WILLING TO GIVE THE TOWN SOMETHING IN WRITING THAT THEY DO NOT HAVE ANY INTEREST IN THE LAND. JEFF MEYER WILL THEN DRAW UP 2 QUIT CLAIM DEEDS FOR PETER KLAIBER AND SIMON SULZER – SINCE NO ONE OWNS IT – IT WAS ROAD.RESOLUTION NO. 13094
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT WHEN ELINOR BURCH SUBMITS SOMETHING IN WRITING TO RELEASE THE 10’ STRIP OF LAND ON GILCHRIST HILL ROAD TO ALLOW ATTORNEY FOR THE TOWN TO ISSUE QUIT CLAIM DEEDS TO PETER KLAIBER AND SIMON SULZER.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID THAT HE TALKED TO FRANK MCFARREN ON ROJCEWICZ LANE AND HE PLANS TO HAVE A NEW WELL DRILLED DUE TO THE POSITIVE E COLI WATER TEST. MARK SAID HE WILL INSPECT THE NEW WELL AND REQUEST ANOTHER WATER TEST BE COMPLETED. THE EXISTING WELL IS SHALLOW AND THEY WILL CONTACT THE COUNTY FOR PLACEMENT OF THE NEW WELL. SPOKE TO STEVE SMITH FROM THE COUNTY REGARDING JARED EVANS THE PAPERWORK HAS BEEN SIGNED FOR THE VIOLATION ON ROUTE 196. JARED HAS UNTIL 5/31/13 TO FINISH THE BRICK VENEER AND DO SOMETHING WITH THE WEST SIDE PORCH. HE TALKED TO JOHN VERDI THE ONE THAT OWNS THE DICK LADD PROPERTY REGARDING A STEEL BUILDING

MARCH 12, 2013 REGULAR MEETING PG. 7 OF 8

THAT HE WOULD LIKE TO PUT TO SOME TYPE OF USE ON HIS PROPERTY. HE REFERRED HIM TO THE SCHOOL AND SANDY FOLEY. MARK DISCUSSED THE REMAINING ISSUES THAT NEED TO BE COMPLETED FOR THE WILLIAM KNAPP MOBILE HOME INSPECTION.RESOLUTION NO. 13096
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED.

PLANNING BOARD REPORT
JOHN HOLMES SAID THAT IT IS POSSIBLE THAT THE PLANNING BOARD MAY WANT TO AMEND THE SUBDIVISION LAW.RESOLUTION NO. 13097
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN GALLINARI, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE PLANNING BOARD REPORT BE ACCEPTED

HISTORIAN REPORT
MIKE ARMSTRONG SAID THAT HE HAS SEVERAL VISITORS COMING IN DOING VARIOUS RESEARCH.RESOLUTION NO. 13098
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN GALLINARI AND COUNCILMAN DILLON.
RESOLVED THAT THE HISTORIAN REPORT BE ACCEPTED.

PUBLIC DISCUSSION
THERE WAS DISCUSSION REGARDING IF THE TOWN HAS A CREDIT CARD. SUPERVISOR HAFF SAID THAT HE FEELS IT WOULD BE A GOOD IDEA FOR VARIOUS MISCELLANEOUS PURCHASES SUCH AS A NEW VACUUM CLEANER AND ANTIVIRUS COMPUTER SOFTWARE ETC.