Assemble submission bundle for judges and PDF volunteer (the “Compendium”) – uploaded all PDFs and a zip file to Dropbox instead ✓

Host “Compendium” – using Dropbox has eliminated the bandwidth issue, so no problem! ✓

Contact sponsors and ask for name, URL, and 300 dpi logo file ✓

Write introduction

Get list of potential op-ed authors ✓

Contact op-ed authors ✓

Get op-ed pieces March 31 ✓

Assemble second bundle for PDF volunteer (the “Codex”) ✓

Host “Codex” ✓

Write announcement ✓

Double check announcement with judges

Post announcement – April 18 ✓

Party!!

And of course the process for judges runs in parallel:

Every judge nominates twenty entries and proposes a category for each. March 21 ✓

We prepare a list of the entries that get three or more nominations. These are the nominations. ✓

Every judge again nominates five entries from this smaller list. March 28 ✓

All entries getting three nominations or more are the judge’s picks. ✓

We try to make sure that every judge has at least three of his picks in the final list. Judge with an eclectic taste may find that not many of their nominations made it into this list. As the idea is to not only reflect popular opinion but to also capture some of the more eclectic entries out there, judges may add additional submission to the judge’s picks until we feel that every judge is well represented. We’ll try to aim for three entries per judge. ✓

Based on the categories proposed in the first step, we try to assign a category to each entry on the list. ✓

The result is our release candidate 1. Judges gets to check whether their favorites are still on the list. April 4 ✓

We fix omissions and rename categories until we’re happy. This is our release candidate 2. ✓

We revise everything until we’re happy. We have our list of winners! ✓

Each judge gets to nominate their favorite entry for a prize. April 11

We publish our list of winners! April 18 ✓

And logos from our sponsors:

Arion Games – 500 × 292 ✓

Black Blade Publishing – 817 × 278 ✓

Brave Halfling Publishing – 1668 × 732 ✓

Chaotic Shiny – 768 × 160 ✓

EN World – none (reminder sent)

Fight On! – 1004 × 352 ✓

Goblinoid Games – 350 × 477 ✓

Goodman Games – 600 × 593 ✓

Lamentations of the Flame Princess – 2085 × 588 ✓

Michael Curtis – 1200 × 1800 ✓

Obsidian Portal – 401 × 209 ✓

Open Design/Kobold Quarterly – 1014 × 265 ✓

Otherworld Miniatures – 3000 × 1241 ✓

Pacesetter Games & Simulations – 1280 × 1024 ✓

Precis Intermedia – 1600 × 541 ✓

ProFantasy Software – 720 × 213 ✓

Q-Workshop – 833 × 833 ✓

Rite Publishing – 2000 × 2000 ✓

RPG Character Illustrations – 443 × 70 ✓

Assuming a width of one to two inches and print quality, I think logos should be at least 300 pixels wide with a preferred size of 600-1000 pixels wide.