4.
Coordinated Data Management• Integrated quarterly data call to Mission Directorates includes: – A common data template and guidance serves as a basis for the cost and schedule information required in annual, semi-annual, and quarterly external reports. – Templates for any required baseline or threshold reports. – Guidance for completing each. – New policy being worked into quarterly process: projects, centers & Mission Directorates will sign off on quarterly reports to OMB.• Coordination of quarterly data call with other reporting elements. – Q1 report is coordinated with annual reporting (MPAR). – A GAO template is used to collect additional information on technology. – Lifecycle cost estimate (LCCE) changes reported in Agency Operation Plans to Congress will be based on updates to quarterly reports.• Coordination with Agency Baseline Program Review (BPI) – Distinguishes between cost margin held by the project and held for the project by the Program or Mission Directorate. – Coordination with cost and schedule data from KDPs. – Data call is being transitioned from PA&E to OCE to merge with BPR data collection.

16.
No wonder cost numbers don’t look familiar!Rolled-up elements projects may not see:• ‘Legacy’ indirect costs (e.g., CM&O) from the full cost years (FY04 to FY06) are included in order to be consistent with the historical budget amounts.• Baseline submissions are updated to reflect any changes in accounting.• UFE held for the project is included.Also note:• Reporting is broken out annually by the year the New Obligation Authority (NOA) is required from Congress, not the year the project expects to incur the cost.• While cost assessments may be done in terms of constant dollars (e.g., 2008 $), reported costs include expected inflation.

17.
Schedule: 7120.5D milestones• Additional milestones required for GAO Quick Look Milestone Date Milestone Date Start Phase A Start Phase D• We founds that milestone SRR ORR/FRR completion was not being MDR/SDR (PNAR) LRD interpreted the same way Start Phase B Launch/IOC across the agency, or even with in the same PDR (NAR) Start Phase E/FOC group, resulting in some Start Phase C End Prime Mission inconsistencies in dates CDR End Ex Mission provided. SIR• As a result, we have updated the guidance to include definitions for completion; as well as providing the opportunity alternative definitions for individual projects.

18.
Explanations of ChangeExplanation of changes to project scope, schedule, or diret costs since last update: • Beginning to work with MDs, Centers, and Projects to establish greater clarity in reporting. For example: – What factors contributed to the changed cost or schedule estimate? – Have been any changes to the project’s budget which contributed to the change in estimates? – Is this a rough first estimate of changes to cost and schedule, or a partial estimate, with additional refinement to be reported later? – Have there been any changes to the project’s scope or planned content? – Has any content been moved into or out of the project? • New requirement: Distinguish between internal and external factors leading to changes in cost or schedule.

19.
Project contract reportingContract Description: Provider: Project Current Date of Reason(s) for Change in Element(s) this Contract Current Value Supports Value (m/y)Contract 1Contract 2 • Each contract with development content is listed separately. • Contracts are added as they are awarded. • Changes in value reported when finalized; estimated future changes not included. • The average growth in the value of all reported contracts for the project provides the basis for estimating contract cost growth. • Still being worked: Specific guidance on determining which contracts require reporting and how to distinguish between changes in contract content & cost growth.

20.
Portfolio Cost & Schedule Reporting• PART & PAR metrics reflect the combined performance of projects within specified themes or divisions.• ‘High Risk’ Metrics reflect the combined performance of projects in development entering reporting as of 2008.• Addressed as a weighted average of the performance of individual projects in the group.