PDF Tools AG - Customer testimonial - success story

Preparing eDossiers for PDF/A conversion with the 3-Heights™ Document Converter

Application requirements

Solothurn’s hospitals needed a solution for the proper archiving of electronic case files in their system. The digital environment, an eDossier based on SAP Folders Management, required all incoming Office documents and emails to be converted to PDF/A before being archived.

The challenge for the 3-Heights™ Document Converter was to integrate this procedure into the SAP process seamlessly, efficiently and in a user-friendly manner.

Implementation

joinApps AG used a web service to integrate the 3-Heights™ Document Converter directly into SAP Folder Management, enabling the user to drag and drop their Office files into the SAP window as normal. As soon as the process is initialized, the Document Converter starts working, converting the files to PDF/A.

SAP then assigns the converted documents directly to the appropriate dossier and archives them. When converting emails, the user can select whether just the email, just the attachments, or both are converted into PDF/A and archived.

Customer benefits

The Document Converter’s speed and ease of use mean that the archiving of electronic documents is achieving widespread acceptance, ensuring the completeness of electronic dossiers. The PDF/A standard also guarantees the legibility of these documents, as well as conformity in long-term archives.

Brief portrait of Solothurner Spitäler AG

Solothurner Spitäler AG represents several hospitals in various locations with different specialties. The main goal of Solothurner Spitäler AG’s performance mandate is to provide wide-ranging primary healthcare for patients in and around the Canton of Solothurn. The mandate places great importance on high treatment quality and proximity to patients.

Brief portrait of joinApps AG

joinApps AG has been focused on document processes in SAP and related systems for more than 10 years. Its proprietary products and customer-specific integrations demonstrate how SAP can make handling documents fun.

Customer statements

“The automatic conversion of Office documents to PDF/A has gone from being a standard function of the eDossier solution to one of its most exciting features. PDF Tools AG’s 3-Heights™ Document Converter was integrated directly into SAP Folder Management, allowing our documents to be converted extremely reliably and efficiently.”