The purpose of Jefferson Labís Environment, Safety, and Health (ES&H)
training is to provide the skills, knowledge, and ability to perform activities
safely and without harm to the environment.†
Training is fundamental to:

∑identifying activities with significant or
potential impacts;

∑managing, controlling, and mitigating impacts;

∑implementing necessary corrective actions; and

∑assessing performance.

Jefferson Lab seeks to develop
training that provides applicable knowledge and a skill base that is useful and
accepted by other institutions.

∑Consult with the Division Safety Officer (DSO), Subject Matter
Experts (SME), and ES&H Staff when necessary to ensure all training
needs are identified.

∑Add, delete, validate, or otherwise edit the Skills
Requirements List (SRL) in the training database through the Job Task
Analysis (JTA) and on job position descriptions

∑Require completion of training identified for
required skills as early as possible.

∑Allow for sufficient time to complete the
training.

oMentors
shall give users sufficient notification so that they can make best use of
Jefferson Labís options for ES&H training.

oThe user's SRL may be modified in the training
database by the Mentor.

∑Ensure required skills remain current.† Follow up with employees when a mandatory
skill is nearing expiration.† (This may
require extra diligence on the part of the SOTR/CTR as
subcontractor personnel change or modifications are made to the scope of work.)

∑Do not assign or authorize people to work in
potentially hazardous situations before they have acquired the appropriate
skill(s).† Provide escorts or comparable
interim measures when appropriate.

∑Revoke authorization for work involving a given
hazard if the mandatory skill has not been acquired or re-certified by the
expiration date.

∑Advise the ES&H Training Committee when
training needs are identified that may best be dealt with on an institutional
level.

∑Provide resources for, and support the
development, and presentation of, training for which their division or
organization has been assigned ownership or collaborative responsibility.

∑Ensure
that division employees are aware of all current and pending institutional
ES&H skill requirements and their associated training options.

∑Communicate
new skill requirements and training opportunities to affected employees.

∑Review
the content of accepted equivalency training and determine whether it is
substantially equivalent to Jefferson Lab's.†
Upon determination provide a Memorandum of Acceptance of Equivalency to
the Training Office.† If the equivalency
is questionable, it must be evaluated by the ES&H
Training Committee.

∑Ensure
employees in
reporting chain are allowed adequate time and resources to complete training
duties (if assigned) such as SME, course
owner/instructor, or
ES&H Committee member.

∑Provide
the necessary resources to ensure that Environmental, Safety, Health, and
Quality (ESH&Q) Staff members are trained to meet, or continue to meet
specialty certifications that provide benefit to the lab.

3.8ES&H Training CommitteeRepresentatives
of all elements of the Laboratory have the opportunity to participate in review
of draft lesson plans and proposed course content.† In most cases, the ES&H Training
Committee members constitute an adequate
representation of potential training participants.

∑Assist
course developers and designated instructors with the content, design, and
delivery of training.

∑Evaluate
training effectiveness as evidenced by knowledge and work habits of training
recipients.

∑Convey
observations and recommendations to the responsible supervisors and the ES&H
Training Committee Chair.

∑Maintain
specialty certifications that provide the lab with documentation of core
competencies that provide benefit to the lab. For example, certifications by
recognized agencies or boards including American Board of Industrial Hygiene
(ABIH), ASSE Board of Certified Safety Professionals (SCSP), or American Board
of Health Physics (ABHP).

∑Maintain
competency in the subject; be effective
and credible as presenters.

∑Ensure
you are prepared and on time for your designated courses.

∑Present
materials with professionalism, enthusiasm, and consistency.

∑Document
participation by updating completions in the Labís Learning Management System
(LMS) immediately after training is completed.†

∑Arrange
for a qualified substitute if you are unable to conduct training and keep the
Training Office informed of any changes.

3.13Training
Office

∑Maintains
ES&H training records database for all training recipients.† This includes training received from off-site
providers and any evidence of training that has been accepted under reciprocity
agreements with other facilities.

∑Coordinates
the scheduling and instructional material needs for courses as required.

∑Publicizes
new training requirements, including whom they affect and how the required
skill(s) can be acquired.

∑Manages
the training databases.

∑Supports
instructors with skills training, feedback, and other resources as appropriate
for quality training delivery.

∑Advises
ES&H Training Committee and acts as a curriculum and design/development
resource; advises and coordinates teams developing new or revised course
content.

∑Arranges
to contract training that cannot be delivered by Jefferson Lab.

∑Arranges
for posting Web-based training programs on the Jefferson Lab Web Site and for
linking participants to the appropriate parts of the training databases.

∑Makes
changes to course listings.

4.0Expectations

4.1Evaluating
ES&H Training Needs

The nature of a particular job,
position, and/or its location determines workplace hazards and thus the
appropriate ES&H training for an individual.

4.2Training
Record System

Jefferson Lab training records are
maintained in the JLIST database and managed using the Jefferson Lab Learning
Management System (LMS).
The LMS is entirely Web-based and allows anyone with a Jefferson Lab computer
account to view his or her training record, find appropriate scheduled
training, and register for it online. SRLs are maintained as lists of skills and competencies that are required for a
variety of reasons. SRLs are visible in
either JLIST or the LMS.† Since
SRLs only show training-related skill status for required skills, the LMS is
the only source of complete training and training-related skill records.

4.3Keeping
Individual Training Current

The training databases track competencies
and skills acquired, courses completed, training dates, and expiration for SRL-required
skills.† They are kept current by
instructors, supervisors, and automated certifications.

These
requirements may be added to an individualís training record by the Training
Office at the supervisorís request.

4.6Acceptance
of Equivalent Training

There is no equivalency for
Jefferson Labís ES&H Orientation course.

4.6.1Reciprocity
with other laboratories

Jefferson
Lab may accept relevant, non-site-specific ES&H training obtained at other
laboratories if it is equivalent to Jefferson Labís.† This Equivalency may be accepted for general
information portions of training, but Jefferson Lab-specific aspects of the
topic must still be conveyed to people new to the Laboratory.

4.6.2Other
equivalent training

There
are other possible sources for training equivalent to Jefferson Lab
institutional and job-specific
training.† These include, but are not limited to:

∑Commercially
provided training,

∑Training/experience
at former workplaces, and

∑Courses
provided by academic facilities.

If
this off-site or reciprocal training is for a topic for which Jefferson Lab
training has an expiration date, the individual must be re-qualified at the
appropriate time according to customary Jefferson Lab practices.

This document is
controlled as an on line file.† It may be
printed but the print copy is not a controlled document.† It is the userís responsibility to ensure
that the document is the same revision as the current on line file.† This copy was printed on 5/29/2013.