Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean's account
for reallocation, based on priorities, with UBC approval.This balance and use information will be
analyzed as possible sources of funds for new programs and initiatives, prior
to providing central sources for these purposes.

E&G - Advanced Research
(14-97xx Accounts)

Carry forward all balances.These funds are pass through funds from
THECB and are restricted.At the end
of the two year period, unencumbered funds are to be lapsed back to THECB.

Lapse fiscal year end balances
centrally and return one half of these balances to the deans as excellence
funding.

E&G - Indirect Cost Return -
Research Support and Development (14-748x and 20-748x accounts and -08
subaccounts)

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean or vice
president's account for reallocation, based on priorities, with UBC
approval.This balance and use
information will be analyzed as possible sources of funds for new
research-related programs and initiatives, prior to providing central sources
for these purposes.

Carry forward all balances for a
two year period.At the end of two
years, lapse back to central or departmental funding account, unless the
project is still ongoing and there is justification for carrying the funds
forward.

E&G - Scholarships (-70 and -71 subaccounts)

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean or vice
president's account for reallocation, based on priorities, with UBC
approval.This balance and use
information will be analyzed as possible sources of funds for new programs
and initiatives, prior to providing central sources for these purposes.

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.This balance and use information will be analyzed as possible sources
of funds for new programs and initiatives, prior to providing central sources
for these purposes.

E&G - Special Equipment
(-80subaccounts)

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean or vice
president's account for reallocation, based on priorities, with UBC
approval.This balance and use
information will be analyzed as possible sources of funds for new programs
and initiatives, prior to providing central sources for these purposes.

E&G - Start-up Funds (-56,
-57, and -58 subaccounts)

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean or vice
president's account for reallocation, based on priorities, with UBC
approval.This balance and use
information will be analyzed as possible sources of funds for new programs
and initiatives, prior to providing central sources for these purposes.

E&G - Visiting Lecturers
(-60 subaccounts)

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean's account
for reallocation, based on priorities, with UBC approval.This balance and use information will be
analyzed as possible sources of funds for new programs and initiatives, prior
to providing central sources for these purposes.

DEFAULT POLICY

Service and Revolving Funds - (18 Accounts)

Since most service centers
charge federal awards or accounts that are included in the university's
federal F&A (indirect) cost rate, federal guidelines must be considered.
All transfers to Reserves (18 or 36 accounts) should be reviewed by the
Office of Accounting. No transfers to accounts that are unrelated to the
service center will be allowed. Excessive balances (more than a two or three
month operating reserve plus documented possible repair and replacement
funding for the combination of reserve accounts and operating accounts) would
require a review and possible reduction of the rate charged.Balance and use information will be
analyzed as possible sources of funds for new related programs and
initiatives, prior to providing central sources for these purposes.

DEFAULT POLICY

Designated Funds - (19 Accounts)

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean or vice
president's account for reallocation, based on priorities, with UBC
approval.This balance and use
information will be analyzed as possible sources of funds for new programs
and initiatives, prior to providing central sources for these purposes.

EXCEPTIONS

Designated Funds - (19 Accounts)
- Student Activity Accounts

Student
activity accounts must be used to provide materials or services specifically
for the purpose assessed.These
accounts cannot be used for other unrelated purposes.Semi-annually, colleges and departments
will be requested to provide justification for all balances, along with a
planned spending timeline and budget.Decisions would be made at that time by the appropriate student budget
committee and/or the Provost office, if excessive balances might result in
the lowering of certain flat rate budget allocations for student activity
purposes.

Carry forward all balances, but
monitor accounts and uses.At fiscal
year end, all excessive balances would need to be justified, along with a
planned spending timeline and budget.If appropriate, the funds could be lapsed to a central dean or vice
president's account for reallocation, based on priorities.This balance and use information will be
analyzed as possible sources of funds for new programs and initiatives, prior
to providing central sources for these purposes.

Designated Funds - (19
Accounts)Endowment Compliance Fee
Accounts

Unspent
endowment compliance fee balances will be lapsed to a central pool managed by
the central development operation.This pool will be managed by the University’s Director of Endowment
Compliance with oversight by the Vice President for Resource
Development.The Director of
Endowment Compliance is instructed to redeploy the monies toward specific
endowment compliance activities at the college level that are believed necessary.Colleges and departments are permitted to
apply for an allocation of monies from the central pool for specific
endowment compliance needs.The
Director of Endowment Compliance is responsible for assessing the merits of
the request and determining what, if any, allocation is made.

Student
activity accounts must be used to provide materials or services specifically
for the purpose assessed.These
accounts cannot be used for other unrelated purposes.Semi-annually, colleges and departments
will be requested to provide justification for all balances, along with a
planned spending timeline and budget.Decisions would be made at that time by the appropriate student budget
committee and/or the Provost office, if excessive balances might result in
the lowering of certain flat rate budget allocations for student activity
purposes.

DEFAULT POLICY

Contract
& Grant Funds (26 Accounts)

Carry forward all balances in
the same account, Contracts and Grants monitors and closes accounts based on
contract guidelines.

DEFAULT POLICY

Restricted
Funds (30 Accounts)

Carry forward all balances in
the same account.The restrictions of
each account should be documented.This balance and use information will be analyzed as possible sources
of funds for new programs and initiatives, and support for on-going
departmental activities, prior to providing central sources for these
purposes.Refer to the
Quasi-Endowment Policy for alternative investment options for restricted fund
balances (add website if available).