The part time administrative assistant provides a wide variety of administrative support to all departments within Horizon OHS Thompson office as required. Develops, implements and maintains the efficient day to day operations of a remote satellite office.

Role & Responsibilities

Booking client/patient appointments, answering the telephone and emails
Assist with front desk reception coverage
File charts, audios and paperwork
Assist with vaccination booking and answering any questions
Prepare insurance claims
Replace/cover front desk area during lunch and scheduled breaks/vacation period
Organize for monthly cash balancing, bank deposits and any adjustments/changes
Verify and code all invoices minimum once a week
Ensure all invoices are approved and sent off to accounts payables
Create and updating spreadsheet for invoice tracking
Create doctor invoices a few times per month
Complete monthly accruals for outstanding invoices
Update Physio appointments in Snap Shot for client Vale
Monthly update and email Vale directory
Monthly print out and email Vale termination list
Annually organize, box up, create paperwork and ship out termination charts
Complete Manulife claim paperwork, then email and scan to Medgate
Enter audio results in Medgate and Audio Stat Tracking
Other duties may be assigned

Working conditions:
Works in an office environment in a remote satellite office in Northern Manitoba
Extended periods on the computer and telephone
Fast paced work environment with an excellent customer service approach

Skills and Qualifications:
Medical Secretary/Business Administration Diploma an asset
1-2 years of progressively responsible administrative experience, preferably in the medical field
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Experience with payable invoices; coding per chart of accounts, matching POs, tracking expenses
Excellent attention to detail and ability to stay organized, take initiative and prioritize workload
Strong interpersonal and communication skills
Strong analytical and interpretive skills
Ability to work independently but also as an active member of our team
Able to handle a wide variety of projects
Excellent verbal and written communication skills
Comfortable working in a fast paced environment
About Horizon

Horizon Occupational Health Solutions Inc. is the occupational health division of the Medisys Health Group, Canada’s leading provider of corporate health services, delivering integrated health management programs nationwide. With a team of highly skilled professionals, Horizon provides clinical and remote medical services across Canada. Offering a full range of occupational health services from pre-employment screenings to complete on-site clinic management in some of the most remote and harsh areas of the country, Horizon OHS are the chosen partner for proactive health management programs.

We wish to thank all applicants in advance for their interest; however, only those who will be considered for an interview will be contacted.

Please note that we only recruit individuals who are legally entitled to work in Canada.