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Firm Setup

Depending on your custodian, there may be some forms that need to be completed. When you log into the AdvisorSpace portal and provide some firm-level details, you will be given the exact custodial setup instructions that apply to your firm.

Depending on the way you structure your client agreements and the way your firm is setup, your client may need to sign an agreement with Asset Dedication. When you log into the AdvisorSpace portal and provide some firm-level details, you will see the options that apply to your firm.

The process below only applies if you want to utilize Asset Dedication’s back office services for accounts that won’t be managed by Asset Dedication.

Step 1: Account Aggregation

Once you provide us with access to view and download from your brokerage firm or custodial provider, we will begin downloading your accounts. External accounts will be provided with a ByAllAccounts login, so you may add accounts at your convenience. Should your data source be unavailable through ByAllAccounts, we will manually set them up by using your account statements.

Step 2: Household Setup

Once all accounts have begun downloading, we will send you a spreadsheet that asks for the necessary household and billing information. Within a few business days of receiving the spreadsheet, we will upload your settings and send you a final spreadsheet to review and approve.

Step 3: Performance Data Migration (Optional)

If you would like to import historical performance data, we will scope each project and migrate the information accordingly.

Step 4: Client Portal Activation (Optional)

If you would like to provide clients with online portals, we will collect the necessary client information and send the portal activation emails (see below). After we activate the client portals, we will deliver your reports and billing statements each quarter. If you want to send your clients an email before we send them the portal activation email, feel free to use our sample language below.

Pre-activation Sample Email

Dear CLIENT NAME,

I recently setup a portal for you so that you can view your accounts and reports online. To activate and access your portal, please follow the steps below.

Once activated, your portal can be accessed by clicking here(INPUT YOUR LINK) or by going to my website and clicking the Login button in the top right-hand corner. (ADD THE LINK TO YOUR WEBSITE)

If you have any questions or don’t receive an activation email within two business days, please let me know.

Thank you,

YOUR NAME

Activation Email

Sender: Financial Portal Management <noreply@envestnet.com>

Subject: Activate your client portal

Client Setup

Create a Proposal

Using the AdvisorSpace portal, you can request most proposals on-demand. If you don’t have an AdvisorSpace login, click here to request one. Otherwise, click here to log into AdvisorSpace.

Request custodial forms and generate an agreement

Inside of the AdvisorSpace portal, you can generate agreements on-demand and request the custodial forms that the client will need. If you don’t have an AdvisorSpace login, click here to request one. Otherwise, click here to log into AdvisorSpace.

Meet with your Client

When you meet with your client, feel free to utilize the proposal and marketing materials. Once the client is comfortable moving forward, have them sign the custodial forms and Asset Dedication agreements.

Now relax while we:

Holistically implement the portfolio

If specified in the IPS, we will incorporate any held-away securities or securities that cannot be sold for tax or sentimental reasons into our model so that your client has a holistic and tax-sensitive portfolio. For example, if your client holds an S&P 500 index fund in their unmanaged 401K, we will proportionally reduce our allocation to US Large cap in the managed accounts.

Activate Your Client’s Portal

If you selected the portal activation option in the Investment Policy Statement, we will setup a portal for your client and send them an activation email.

Deliver Reports

We run quarterly reports to your customized specifications and electronically deliver them to your client after you approve them. Every client will receive an email notification with a link to their client portal for easy access.

Calculate Management Fees

We perform quarterly calculations to process both your management fees and ours, based on the billing settings you provided.

Reconcile the Accounts

Once an account is funded, we will reconcile that account each business day. This includes importing the account’s portfolio data to the client’s online portal. If you would like us to reconcile external accounts and bring them into the portal, we will provide you with a ByAllAccounts login that is linked to the portal.

Monitor the Cash Balances and Bond Ratings

We will monitor the cash in each account, and reinvest or liquidate according to the cash settings you have defined. We will also monitor your clients’ bonds each day and notify you should any ratings change.

Rebalance the Portfolio

We will rebalance an account when it is outside of the pre-determined tolerance bands, and the cost of rebalancing does not offset the value of doing so.

Meet with a Team Member

Fill out the form below, and you will be directed to our online meeting scheduler.