Major Production Proposals

Please fill in as much information as you can. If you require assistance, please first read the Proposal Guidelines and then contact the committee if you still have any questions.

WHAT

What type of production are you proposing?

Type of production *

Type of production

PlaySeveral short playsFestival

A single play; or a collection of short plays; or a full-blown festival with many plays

Title *

The title of the play

Author *

The author of the play

Brief description of the play

A brief description of the play(s).

Event name *

Titles and authors / description of content *

A list of the plays, if already chosen. Otherwise a brief description of the type of plays that you would like to include.

YOUR DETAILS

Who will be organising this production?

Organiser *

Your name

Email *

Your email address

Phone *

Your phone number

PRODUCTION SCHEDULE

Please give an idea of the performance and rehearsal dates – specific or suggested.

Performance dates *

When will the performances be? Please indicate whether these dates are specific or suggested.

Number of performances *

Has a performance venue been booked? *

Has a performance venue been booked?

YesNo

Have you booked a venue for the performances?

Booking starts *
/
MM
/
DDYYYY

When does the booking start? NOTE DATE FORMAT.

Booking ends *
/
MM
/
DDYYYY

When does the booking end? NOTE DATE FORMAT.

Preferences/requirements for the venue

Give any requirements for the venue, or name your preferred venue/s.

Casting date

When do you intend to cast the play?

Rehearsal schedule

A rough outline will do: start date, number of rehearsals per week, any preferred days of the week for rehearsals, etc.

CAST

How many performers will be required?

Do you know how many actors are required? *

Do you know how many actors are required?

YesNo

Total number in the cast *

How many roles are there in total?

Males *

How many roles must be cast with male actors?

Females *

How many roles must be cast with female actors?

Either *

How many roles can be cast with either male or female actors?

Performers

Estimate how many people will be required to perform. Include information on gender when relevant.

CREW

A director and producer are mandatory at this stage. Other roles may be filled later, for example, after casting.

Director/s *

Who will be directing the production?

Producer/s *

Who will be producing this production?

Other crew (if known)

Pls list any other crew that you already have, such as stage manager, lights, sound, set, props and costumes.

BUDGET – EXPENDITURE

Enter zero for any items that don't apply to your event. Estimate any items that you are unsure of, and include notes about your estimates at the end. (You may leave the budget section blank if you have no idea of the costs at this stage.)

Venue hire (performances) €
.
EurosCents

If known, otherwise give a rough estimate for your preferred venue/type of venue.

Venue hire (rehearsals) €
.
EurosCents

Hiring space for rehearsals (if necessary)

Royalties (texts) €
.
EurosCents

The total for the number of performances given above.

Royalties (music) €
.
EurosCents

Will you be playing any copyrighted music? If so, royalties must be paid.

Publicity €
.
EurosCents

Includes flyers, posters, programmes, advertising

Costumes €
.
EurosCents

Props €
.
EurosCents

Set €
.
EurosCents

Transportation €
.
EurosCents

Van hire and petrol for transporting items to and from the venue

Special effects €
.
EurosCents

Do you require any equipment for special effects?

Admin €
.
EurosCents

Photocopying of scripts etc.

Photo/video €
.
EurosCents

For publicity and/or keepsakes

Insurance €
.
EurosCents

Will probably be 100€

Café supplies €
.
EurosCents

Ingredients, consumables, disposable plates & cutlery

Miscellaneous €
.
EurosCents

A little extra for unforeseen expenses; also expenditure that doesn't fit into the categories above

Total expenditure €
.
EurosCents

Total expenses for the production.

BUDGET – TICKETS

Information about tickets and ticket prices.

Full-price ticket €
.
EurosCents

The cost of a full-price ticket

Discount ticket prices

Please list any discount prices that you intend to offer and to whom, for example, students, affiliated associations, or group bookings

Estimated ticket sales (no. seats)

How many tickets do you think will be sold?

Estimated income from tickets €
.
EurosCents

How much income do you think will be generated by ticket sales?

BUDGET – NON-TICKET INCOME

Enter zero for any items that don't apply to your event. Estimate any items that you are unsure of, and include notes about your estimates at the end.

Programme advertisements €
.
EurosCents

Quarter-page 45€, half-page 90€, full-page 180€

Café sales €
.
EurosCents

Estimated sales

Grants €
.
EurosCents

The total amount of grant money you expect to receive

Grants from where?

List the places and amounts you intend to apply for, or have already applied for

Other income €
.
EurosCents

Income from other sources, if any

Specify other income

What kind of other income?

Total income €
.
EurosCents

Total income, including ticket income.

Profit/loss €
.
EurosCents

N.B. major productions are expected to make a profit of at least EUR 400.

NOTES

Anything else that you'd like to tell us or to explain further, such as budget items.