**During Step 3 of the '''File Import Wizard''', you can choose the '''Data Format''' for each column. By default, Microsoft Excel uses General formatting, which removes all leading 0s. Make sure you do the following:

**During Step 3 of the '''File Import Wizard''', you can choose the '''Data Format''' for each column. By default, Microsoft Excel uses General formatting, which removes all leading 0s. Make sure you do the following:

-

***Select each of the columns.

+

***Select the column for numbers

***Under '''Column data format''', select the Text radio button.

***Under '''Column data format''', select the Text radio button.

-

***Repeat the steps for all other columns that are numbers

+

***Repeat this procedure for any other columns. When finished make sure to verify data.

Care should be taken when opening a Cisco Unified MeetingPlace export file using Microsoft Excel, which by default removes any leading zeros (0) in the data and results in import errors. For example, to preserve leading 0s in the data using Microsoft Excel 2007:

Choose Data > From Text.

Open the .CSV export file. This launches the File Import Wizard.

During Step 3 of the File Import Wizard, you can choose the Data Format for each column. By default, Microsoft Excel uses General formatting, which removes all leading 0s. Make sure you do the following:

Select the column for numbers

Under Column data format, select the Text radio button.

Repeat this procedure for any other columns. When finished make sure to verify data.

Procedure

Use a spreadsheet application, such as Excel, to open a previously exported file.

In the spreadsheet application, the required headings are listed in the second row, and the data is listed in all subsequent rows. Perform one of the following actions:

If you are modifying existing entries, then delete the rows that you do not want to modify. Do not delete the first two rows.

If you are adding entirely new entries, then delete all rows except the first two rows.

Enter or modify the information in the appropriate fields.

Caution! Make sure that all values in the import file are valid. Invalid entries in the import file may introduce incorrect relationships in the database and cause erratic system behavior.

If you are unsure about what to enter in any field, then we recommend that you delete that entire column (unless it is a required field). For descriptions of each field, see the following sections:

Before You Begin

Unspecified fields for new user groups in the import file use default values from the preconfigured System group.

Restriction

If the import file contains the tzcode header field, all user groups in the import file must have a valid entry for the field. For any invalid or blank tzcode values, the associated user group is not imported, and an error is logged.

Procedure

Log in to the Administration Center.

Click Maintenance > Import Data > Import User Groups.

Enter values in the fields.

Click Execute.

Click OK to confirm your request to import records.

The system displays the import status and provides a link to the import log:

Click the link to view the import log, which you may print.

Click OK to close the page.

After you click OK, the import log can no longer be viewed or retrieved.

Related Topics

What To Do Next

Proceed to Updating All Groups if you want the new or modified user group settings to take effect immediately. Otherwise, any changes or additions you make will take effect after the next Replication Service update, which occurs nightly.

Deleting User Groups by Import

Before You Begin

Make sure that the import file contains only the user groups that you want to delete.

Restrictions

You cannot delete the group called system.

Deleting user groups is an irreversible operation. Before you delete user groups, consider creating a backup copy so that you can later retrieve the deleted user groups if necessary. Use one of the following options:

Restrictions

If the import file contains the tzcode header field, all user profiles in the import file must have a valid entry for the field. For any invalid or blank tzcode values, the associated user profile is not imported, and an error is logged.

If the import file contains the grpnme, grpnum, or both header fields, all user profiles in the import file must have a valid entry for each included field. Specifically:

Import user groups before you import user profiles.

If any grpnme and grpnum fields are left blank in the import file, the associated user profiles are not imported, and an error is logged.

If any user groups that are specified in the grpnme and grpnum fields do not already exist in the Cisco Unified MeetingPlace database, the associated user profiles are not imported, and an error is logged.

If the import file does not contain the grpnme or grpnum header fields, the imported user profiles are automatically assigned to the preconfigured System User Group.

Procedure

Log in to the Administration Center.

Click Maintenance > Import Data > Import User Profiles.

Enter values in the fields.

Click Execute.

Click OK to confirm your request to import records.

The system displays the import status and provides a link to the import log:

Click the link to view the import log, which you may print.

Click OK to close the page.

After you click OK, the import log can no longer be viewed or retrieved.

Deleting User Profiles by Import

Before You Begin

Make sure that the import file contains only the user profiles that you want to delete.

Deleting user profiles is an irreversible operation. Before you delete user profiles, consider creating a backup copy so that you can later retrieve the deleted user profiles if necessary. Use one of the following options:

Restrictions

(Cisco WebEx integration only) Deleting user profiles on Cisco Unified MeetingPlace does not disable access to Cisco WebEx. You must also deactivate those users through the Cisco WebEx Site Administration.

You cannot delete the preconfigured admin, guest, or recorder user profiles, nor can you delete the user profile with which you are currently logged in.

If the import file contains the grpnme or grpnum header fields, all user profiles in the import file must have a valid entry for the field. For any invalid or blank values, the associated user profile is not deleted by import.

Before You Begin

Restrictions

You cannot use the import process to modify the user ID (uid), profile number (prfnum), or video terminal ID (videoTermId) of existing VTPs in the database.

If the import file contains the tzcode header field, all VTPs in the import file must have a valid entry for the field. For any invalid or blank tzcode values, the associated VTP is not imported, and an error is logged.

If the import file contains the grpnme, grpnum, or both header fields, all VTPs in the import file must have a valid entry for each included field. Specifically:

Import user groups before you import VTPs.

If any grpnme and grpnum fields are left blank in the import file, the associated VTPs are not imported, and an error is logged.

If any user groups that are specified in the grpnme and grpnum fields do not already exist in the Cisco Unified MeetingPlace database, the associated VTPs are not imported, and an error is logged.

If the import file does not contain the grpnme or grpnum header fields, the imported VTPs are automatically assigned to the preconfigured System User Group.

Procedure

Log in to the Administration Center.

Click Maintenance > Import Data > Import Video Terminal Profiles.

Enter values in the fields.

Click Execute.

Click OK to confirm your request to import records.

The system displays the import status and provides a link to the import log:

Click the link to view the import log, which you may print.

Click OK to close the page.

After you click OK, the import log can no longer be viewed or retrieved.

Restriction

If the import file contains the grpnme, grpnum, or both header fields, all VTPs in the import file must have a valid entry for the field. For any invalid or blank values, the associated VTP is not deleted by import.

Related Topics

Scheduling Meetings by Import

Use this procedure to schedule meetings by import. Although you can schedule meetings individually from the end-user web interface, you can schedule multiple meetings at one time by following this procedure.

Before You Begin

Restrictions

An imported meeting cannot be scheduled if any of the following conditions are true:

The SchedulerUid field in the import file is blank, and a substitute username is not configured in the Scheduler user ID field on the Import Meetings page.

There are not enough voice or web ports available for the imported meeting.

If the username in the SchedulerUid field does not correspond to an existing user profile, the import process replaces the SchedulerUid entry with the value entered in the Scheduler user ID field on the Import Meetings page.

Continuous and recurring meetings are scheduled starting from the current time; meeting information from the past is not imported.

When recurring meetings are imported to Cisco Unified MeetingPlace, each occurrence in the import file is scheduled as an individual meeting with no recurrence pattern.

Procedure

Log in to the Administration Center.

Click Maintenance > Import Data > Import Meetings.

Enter values in the fields.

Click Execute.

Click OK to confirm your request to import the meeting records.

The system displays the import status and provides a link to the meeting import log:

Click the link to view the import log, which you may print.

Click OK to close the page.

After you click OK, the meeting import log can no longer be viewed or retrieved.

Related Topics

Canceling Meetings by Import

Use this procedure to use the import process to cancel meetings in the Cisco Unified MeetingPlace database. Although you can cancel meetings individually from the end-user web interface, you can cancel multiple meetings at one time by following this procedure.

Related Topics

Importing the System Configuration

Before You Begin

Find the previously exported system configuration file.

The system ignores any system configuration settings that are missing from the import file. The system displays warning messages for conditions such as missing parameters, invalid parameter values, and inconsistencies.

Procedure

Log in to the Administration Center.

Click Maintenance > Import Data > Import System Configuration.

Enter the filename or click Browse to find the system configuration file.