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'''Project Instructions'''

'''Project Instructions'''

This collection contains biographies of individuals whose public service to New Zealand was considered noteworthy. The biographical format will necessitate some reading in order to identify fields available to key. '''Please be aware of who is being keyed into what field. "Son of" or "Daughter of" etc., are not sufficient to determine relationship. For example, within the biographies great grandparents are often listed, but are not being keyed.''' We will be keying name with rank AND prefix, as well as birth and marriage information. We are also keying father, mother and spouse with spouse father and mother.

This collection contains biographies of individuals whose public service to New Zealand was considered noteworthy. The biographical format will necessitate some reading in order to identify fields available to key. '''Please be aware of who is being keyed into what field. "Son of" or "Daughter of" etc., are not sufficient to determine relationship. For example, within the biographies great grandparents are often listed, but are not being keyed.''' We will be keying name with rank AND prefix, as well as birth and marriage information. We are also keying father, mother and spouse with spouse father and mother.

Revision as of 00:15, 22 May 2014

About this project
This collection contains biographies of individuals whose public service to New Zealand was considered noteworthy.

Need help keying this project?

Project Instructions
This collection contains biographies of individuals whose public service to New Zealand was considered noteworthy. The biographical format will necessitate some reading in order to identify fields available to key. Please be aware of who is being keyed into what field. "Son of" or "Daughter of" etc., are not sufficient to determine relationship. For example, within the biographies great grandparents are often listed, but are not being keyed. We will be keying name with rank AND prefix, as well as birth and marriage information. We are also keying father, mother and spouse with spouse father and mother.

Images with photos will have primary name keyed.

Some biographies will span more than one page and may not all be included in a downloaded image set. Key all available information based on the part of the biography that appears on the image you are keying from.

Biographies

Choose the "Biographies" form type for images with biographies of individuals. Do not choose this form type for images with lists of men in government. Biographies typically have the name of the individual in bold lettering followed by the biography.

Additional Image Samples

Suffix

When present, key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Rank

When present, key the rank as seen on the record using the dictionary provided for assistance. DO NOT key prefix values into the rank field. Only key rank if it is clearly a rank. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field, DO NOT key ranks into this field. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Birth Place

Key the birth place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Auckland, New Zealand. Birth place may be found after the words "Born," "Birth" or something similar.

Birth Day

Key the day from the birth date as seen on the record. Birth date may be found after the words "Born," "Birth" or something similar.

Birth Month

Key the month in its three-letter abbreviation from the birth date using the dictionary provided for assistance. If the month appears as a number, key as seen. Birth date may be found after the words "Born," "Birth" or something similar.

Birth Year

Key the year from the birth date as seen on the record. Birth date may be found after the words "Born," "Birth" or something similar.

Father Given

Key the first name or initial and any middle names of the father of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Father name is typically found after the words "Son of," "Eldest Son" or something similar.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Father Surname

Key the surname of the father of the primary person as seen on the record using the dictionary provided for assistance. Father name is typically found after the words "Son of," "Eldest Son" or something similar.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Mother Given

Key the first name or initial and any middle names of the mother of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Mother name may be found after the father name.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Mother Surname

Key the surname of the mother of the primary person as seen on the record using the dictionary provided for assistance. The mother's surname is her surname after marriage. Mother name may be found after the father name. The mother's surname may be keyed from her spouses name if mentioned.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Mother Maiden

Key the maiden name of the mother of the primary person as seen on the record using the dictionary provided for assistance. The mother's maiden name is her surname before marriage. Mother maiden name will appear after the word "nee." The mother's maiden name may be keyed from her father's name if mentioned.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Marriage Day

Key the day from the marriage date as seen on the record. Marriage date may be found after the words "Married," "Marriage" or "Mar."

Marriage Month

Key the month in its three-letter abbreviation from the marriage date using the dictionary provided for assistance. If the month appears as a number, key as seen. Marriage date may be found after the words "Married," "Marriage" or "Mar."

Marriage Year

Key the year from the marriage date as seen on the record. Marriage date may be found after the words "Married," "Marriage" or "Mar."

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Spouse name is typically found after the words "Married," "Wife of," or something similar.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Spouse name is typically found after the words "Married," "Wife of," or something similar.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Spouse Father Given

Key the first name or initial and any middle names of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering the periods. Spouse father name is typically found after the words "Daughter of," "Eldest daughter" or something similar.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Spouse Father Surname

Key the surname of the father of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Spouse father surname is typically found after the words "Daughter of," "Eldest daughter" or something similar.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Spouse Mother Given

Key the first name or initial and any middle names of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering the periods. Spouse mother name may be found after the spouse father name.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Spouse Mother Surname

Key the surname of the mother of the spouse of the primary person as seen on the record using the dictionary provided for assistance. The spouse mother's surname may be keyed from her fathers name if mentioned, or from her spouses name if mentioned.

As there are often many relationships listed that we are NOT keying, Please be aware of who is being keyed into what field.

Residence Place

Key the residence place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Auckland, New Zealand. Residence place is typically found at the bottom of a biography after the word "Address."

Do not key street addresses into this field.

Keying Image Samples

Photo

Choose the "Photo" form type for images with portraits of individuals.

Additional Image Sample

Rank

When present, key the rank as seen on the record using the dictionary provided for assistance. DO NOT key prefix values into the rank field. Only key rank if it is clearly a rank. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field, DO NOT key ranks into this field. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Suffix

When present, key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Names typically appear in the following format: surname-rank-given or surname-prefix-given.

Keying Image Samples

Cover page, Section header, etc

Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, etc.

Additional Image Samples

Image with no data

Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.