Key Duties
• Processes payments or pursues receivables in accordance with established accounting procedures.
• Codes and charges payments to assigned accounts.
• Logs and records accounting transactions in accordance with established policies and procedures.
• Checks and signs payment vouchers, pay-sheets and other financial documents prepared by Clerks.
• Files and/or retrieves payroll and related remittances as and when required.
• Ensures the safe collection and timely deposit of all College funds.
• Verifies stocks and makes reports on the condition and arrangement of stores.
• Assists in the preparation of accounting reports by researching, verifying and validating prior accounting transactions.
• Undertakes basic clerical accounting functions as may be assigned by the Head of Department from time to time.
• Reconciles General Ledger Accounts.

Qualification and Experience
• Five (5) GCE/CXC O’Level passes including English Language, Mathematics and Principles of Accounts or Certificate in basic accounting functions.
• Student Membership in Para or full professional accounting body would be an asset
• At least three (3) years experience in a computerized accounting environment
• Proficiency in basic accounting packages

The Accountant is responsible for coordinating and maintaining the integrity of the general ledger, account reconciliations, financial statements, and other financial reporting systems.

• Responsible for the accurate and timely preparation and submission of management reports to Management.
• Required to prepare and review the monthly financial statements, and manage the General Ledger function through interfacing with the other functional units in the Finance Department.
• Ensures that the recording of all accounting transactions are accurate and complete, and are in accordance with standard accounting practice.
• Contributes towards process improvements through implementation of new systems, elimination of non value added work and streamlining of functional procedures.
• Provides support and coordination to external auditors and regulators during external audits and regulatory reviews.
• Maintains, and improves if necessary, the systems for internal control of assets of the company
• Preparation and review of monthly financial package
• Assist with monthly budgets and cash flows
• Participate in the continuous improvement of the finance function.

The Receivable Officer’s main role is to assist the Receivable Supervisor in the everyday collections and reconciliation of customer accounts. The receivable Officer would also be expected to assist the Receivable Supervisor in any special project or projects that may arise while at the same time being able to achieve the essential duties and responsibilities that is required for the daily banking of deposits. Below is a list of duties and responsibilities that the Receivable Officer is expected to accomplish.
• Analyzes monthly customer balances from the accounts receivable module in order to determine which is critical for collections.
• Analyzes all accounts over 90 days in order to determine whether the amount is collectable or adjustments should be made in the sub-ledger.
• To communicate with customers on a daily basis for the purpose of collections.
• Prepares deposit slips and a summary of the daily banking
• To allocate daily banking deposits to the correct invoice in the customer’s account in the receivables sub ledger.
• Ensures that there are no unapplied payments regarding customer’s ledgers.
• To prepare credit notes as necessary.
• Assists with the procedures for the systematic retention, protection, retrieval, transfer, and disposal of accounts receivable records from archives.