The primary purpose of this position is to oversee and process if need be all accounts receivable information, financial analysis and manage the books for the Excellence Through Stewardship.

Responsibilities:

Supervise the Accounting Manager. Oversee the processing of all checks, credit cards, and refunds, including coding. Assist, as needed, with the handling of inquiries from cardholders and processing institutions regarding charges/charge-backs.

Responsible for printing and processing all wires and ACH payments

Work closely with the various departmental staff on tracking and collections for all receivables including advertising, membership, sponsorship, exhibits and registrations. Generate invoices using Fonteva as needed. Assist with collections.

Prepare monthly invoices for Affiliates and sub-lease tenants, track timely receipt of payments, and assure they are adhering to contract terms.

Responsible for the Accounts Receivable monthly close out process. This includes membership and other events revenue recognition, closing and posting all AR and other accounts activities through Accounting (Intacct) and Association Management System (AMS) Integration process. Prepare schedules on a monthly basis for accounts receivable and deferred revenue accounts.

Prepare weekly cash management report and review with Controller.

Prepare and enter any journal entries for all Accounts Receivable activities. Assist the Controller with analysis of various accounts during the monthly and yearly close.

Responsible for the preparation of the monthly bank reconciliations for the investment accounts for BIO.

Establish and maintain systems and controls appropriate to the accounts receivable area, which verify the integrity of all systems, processes and data.

Responsible for assisting with the annual audit including preparation of schedules, answering questions and overseeing the retrieval of cash receipts and support documentation.

Responsible for maintaining the financial books for Excellence Through Stewardship (ETS), that includes, recording membership invoices, applying payments, and revenue recognition. Assist with its annual audit/review.

Participate in a variety of special projects and compile reports, as appropriate.