Appraising project priority through comparison with accounting department KPI and 6σkey factors, and it is “shortening time for daily operation and final settlement of each module of SAP” with highest scores, and thus being confirmed as the project plan
Raising information publicity speed
Shortening verification and signature process of expenditure receipt

Optimizing GR/IR tracing system

Shortening time for daily operation and final settlement of each module of SAP

Cumulative percent of y11, y12, y21 and y22 has reached 79.1%, thus being listed in the project scope
Time for collection operation
Time for monthly balance of inventory
Time for payment operation
Time for cost posting
Time for management, sales and research accrued posting
Accounting ? and analysis time
Percent
Cumulative percent

2 Measure Analysis: Measure Phase:

2.1 Purpose: the method by which training personnel measures current situation after project is selected, and be able to understand the meaning represented by measured current situation.

To help students be able to more efficiently use less money, time and few materials etc. when measuring and tracing inferred resource consumed by product and service

Determine current value flow of key critical path

Detailed step analysis

VA or NVA is listed from detailed process step of y21 accrued cost posting operation, mark the problems and wastes, and find opportunity for QUICK WIN, and immediately take action.
1、Presentation of current situation
2、Analysis process
Process steps Problem analysis Waste/problem category Obvious improvement immediately after plan execution Executive Duration
Accrued cost operation
Meter-reading number last day Freshman transfer Error of input unit of quantity Error of conversion Waste of correction Establishing SOPFactory service
Checking quantity and confirming unit price with manufacturer Manufacturer faxes invoice amount for current month Accounting time is delayed because of retirement of manufacturer
Materials and equipment
SAP expenditure Time taken is long in case of many materials received Waste of movement Change current method: single material received, make adjustment at end of term Factory service/materials and equipment
Delivery of expenditure receipt Verification and signature are not complete because of absence of supervisor Waste of wait
Posting first, and completing verification and signature before payment Materials and equipment/accounting

Concurrent operation of expenditure receipt due to too much accumulation
Failure of cooperative operation due to holiday met
Great amount of expenditure receipt
Price is calculated again when exceeding contract quantity
Great amount of expenditure receipt
Other procedures for monthly reporting generate problems
Information of supplier
Posting by accountant

在这流程做些特定的改变可以反制哪些肇因, 使结果不受其干扰，于变异减少的情况下控制结果使成效显着彻底改善现况。Which causal factors will be countered through making special change on the process to make the result away from its interference, and control the result under the condition that variation reduces to make the effect observably and thoroughly improve the conditions.

缩短SAP各模块日常作业及决算时间
Shortening time for daily operation and final settlement of each module of SAP

A. 新的知识和数据显示有更好的操作流程方法.学员将所学的交给process owner , 定确定所有员工都会使用这样的方法。
A. It is shown through new knowledge and data that there are better operation process methods. Students hand over what they have learnt to process owner, and confirm that all staffs can use such methods

月结各项工作执行完成时间点
The deadline of implementation of various monthly-ended works

输入及输出
Input and output

月报：12小时
季报：20小时
Monthly Reporting: 12h
Quarterly Reporting: 20h

决算报表呈报各事业部主管时点
The deadline of submitting the final accounting statements to the supervisor of all business units

每月
Monthly

会计人员
Accountant

OB52

开关抛帐时点
Starting and ending time of accounting output

目视化管理，即时通报异常状况，建立开账通知单并追踪未达标项目
Visual management, instantly report abnormal conditions, make a Notice of Making out Bill and trace disqualified items

y1第1阶段搜集
y1 1st phase collection

开始进行月结前完成准备工作
Complete the preparatory work before making monthly settlement

输入
Input

y11付款作业
y11 payment

分散供应商出账频率，确保截止点资料都已处理
Decentralize the suppliers’ frequency of entering an item of expenditure in the accounts, and ensure all data are have been settled before the deadline.

输入
Input

每月25日为截止日
The deadline is each 25th day of every month.

每月最后1工作日完成过账
Posting of account shall be made on the last work day of each month.

每月
Monthly

请款人员
会计人员
Payout request personnel
Accountant

ZMMP
004MB5SMR11FBL1N

已采购，未收料异常检查已（未）收料，未（已）请款检查预付货款/GR/IR清查及结清清单供应商的账款异动
Purchasing has been made. Abnormal checking of materials not received; materials have been (not) received. Payout request has not (been) made. Payment in advance/GR/IR checking and settlement list; abnormal accounts of supplier.

y12收款作业
y12 collection

即时冲销客户收款，确保款项汇入均已处理
Instantly write off the collections from customers, and ensure all inward remittances have been settled.

输入
Input

即时冲销客户收款。结账日当天，汇入银行次1工作日中午前入账
Instantly write off the collections from customers. The money remitted to the bank on the closing day shall be recorded into the account before the noon of next work day.

银行调节表【客户已汇公司未入项】为0
[Unrecorded items of collections from customers] of bank reconciliation are 0.

Purchasing has been made. Abnormal checking of materials not received; materials have been (not) received. Payout request has not (been) made. Payment in advance/GR/IR checking and settlement list; abnormal accounts of supplier

y22 inventory monthly balance operation

Correct record of inventory for abnormal condition in the same month

Input

Authenticity and correctness of inventory at the date of balance sheet

1. 由使用者通报月结状态，以利会计确认每一项目作业进度，实时处理落后项目
1. The users shall report the monthly balance status so that the accountant to confirm operation schedule of each item and deal with the items lagged bahind.
2.档案限制登录时间及人数提高速度
2. Log-in time and number of people of file are limited to improve the speed

工场，厂务，采购，CSR
Workshop, factory service personnel, purchaser, CSR

月结通知表
Monthly balance notification

王XX
Wang XX

已完成
Completed

二、异常点处理
II. Outlier treatment

实时通报异常，并提改善对策，以利后续追踪
Report the exception in real time and put forward improvement measures to facilitate follow-up tracking

工场，厂务，采购，CSR
Workshop, factory service personnel, purchaser, CSR

月结开账通知单
Monthly balance billing notification

王XX
Wang XX

已完成
Completed

三、缩短分析及呈报时间
III. Shorten the analysis and presentation time

1. 获利能力分析流程标准化
1. Profitability analysis process standardization

完成分析后，检查表登录状态
After analysis is completed, check the login status of statement

会计
Accountant

产品能力分析检查表
Product Analysis Checklist

成本会计
Cost accounting

已完成
Completed

2. 提升报表用户满意度-1
2. Enhance statement user satisfaction-1

整合多期间比较报表并合并于同页次
Integrate multi-period comparative statements and incorporate in the same page

新增群组，缩减寄出呈报时间
Add a group to reduce the time for sending and presenting

会计
Accountant

陈XX
Chen XX

已完成
Completed

持续改善计划（CIP）Continuous Improvement Plan
二、异常点处理：实时通报异常，并提改善对策，以利后续追踪
II. Outlier Treatment: reporting abnormity in time, and proposing improvement countermeasures for easy follow-up.
月结开账通知单Notice of Making out Bill under Monthly Balance
通知日期Date of notice
改善点Improvement point

编码（会计部填写）

开帐月份

填报单位

经办人

作业时间（hrs）

开帐项目

矫正及改善行动

填报单位

协办单位

会计课

信息部

合计

模块

T-Code

操作手册编码

原因说明

行动说明

预计完成日

实际完成日

2012-07-001

8

稽核室

沈宣麒

2.00

2.00

CO

CK40N

？？？

与信息部门研究重新设定标准成本计算厂别，由现行五厂各别计算，合并为两厂计算，减少背景执行数量及次数，降低失误发生机率。

2012/10/1

会计主管： 会计经办： 填报单位主管： 填报单位经办：

Encoding (filled in by accounting department)

Month of opening an account

Filled and reported by

Handled by

Operation time (hrs)

Items with account opened

Correction and improvement action

Filled and reported by

Co-organizer

Accounting section

Information department

In total

Module

T-Code

Operating manual encoding

Cause description

Action description

Estimated completion date

Actual completion date

2012-07-001

8

Audit room

Shen Xuanqi

2.00

2.00

CO

CK40N

？？？

Researching with information department to re-set standard cost calculation factory category, and calculation respectively by existing five factories is combined to calculation by two factories to reduce background execution quantity and times and reduce occurrence probability of error.

持续改善计划（CIP）Continuous Improvement Plan
三、缩短分析及呈报时间
III. Shortening Time of Analysis and Submission
1.获利能力分析流程标准化
1. Standardization of Analysis Process of Profitability
0-05产品毛利分析检查表Analysis and Check Sheet of Gross Profits of 0-05 Products
列示各个检查步骤Listing each check step
月结时间缩短，报表分析时间反而可由90分钟增加为110分钟
Shortening of monthly balance time, on the contrary, statement analysis time can be increased to 110 minutes from 90 minutes

各事业部BU Head能更早得知当月实际获利情形，俾利各事业部KPI检讨，拟定未来经营方针
Each Business Unit Head can earlier understand actual profit condition of the same month so as to KPI of each Business Unit review to draw up future management policies

本项目执行除了节省月结时间，因流程重整，日常例行工作时间可执行更多有效益的工作
Except that project execution can save time for monthly balance, because of process reorganization, during daily routine work time, more profitable work can be executed
编制集团合并报表
Preparing group consolidation statement
加强管理报表及经营分析
Strengthening management statement and operation analysis
提出简化流程改善案
Proposing simplified process improvement schemes