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Ta ana DURANOVA:"Stakeholder engagement and dialogue and their role in the improvement of the decision-making process in Slovakia”

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Stakeholder engagement and dialogue
and their role in the improvement
of the decision-making process
Presented by Tatiana Duranova, VUJE, Inc.
Seminar co-organised by the European Commission and NTW
1st December 2016 in Luxembourg
European Technology Platform on Preparedness
for Nuclear and Radiological Emergency Response and Recovery

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Where does it started?
• Since the beginning of 2000s, different experiences on emergency
and rehabilitation preparedness and management have been
developed in Europe, either in the context of the EVATECH, TC-OSEM,
DSSNET, RODOS Migration, STRATEGY, FARMING, EURANOS, NERIS-
TP project and NERIS Platform, or independently.
• To share experience about different initiatives on emergency and
rehabilitation preparedness and management throughout Europe –
the main Slovak interest and motivation to be involved in different projects.

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Proactive approach
• enhance the probability of a successful response
• a better control of costs and uncertainties
• build more efficient response regarding stakeholders concerns
• favour understanding between decision makers, authorities, experts,
professionals and the public

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The results and outcomes from the international
projects
• complexity of the emergency preparedness and post-accident management
• the relations among different stakeholders, their roles and tasks within the
post-accident preparedness process
• inspire people, to prepare them to be part and parcel of the emergency and
post-accident preparedness and recovery
• the importance of the improvement both national and local plans for
preparedness and recovery
• working together in the framework of the emergency and post-accident
response structure with agreed responsibilities and particular roles defined in
advance during a time before an accident

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Facilitated workshops
• efficient, focusing on possible real problems and on finding real solutions
• very successful, made the essential basis for future activities in post-
accident preparedness process development and for building network
and trust between partners within the Slovak Republic and within Europe in
the EC projects
• group dynamics
– to ensure all voices were heard equally
– range of simple but effective techniques have been already used to keep the whole
event feeling positive, focused and fresh
• facilitator
– picked up on the mood of participants and used this in a way to help participants be
productive and get the most out of their time during the workshop

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Facilitated workshops (2)
• the social programme provided an opportunity
– to get to know each other closely
– to discuss details in an informal way
– to understand deeply the problems and to establish friendly relationships
• essential for the preparation of the experts
– to be able,
– to be prepared
– in case of an accident to be actively involved in post-accident management at the
“service” of population
• the training and practical preparation of the experts also in the area of
facilitation and mediation as a possible active actors in post-accident
management in the role of an independent facilitator is very essential

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Facilitated workshops
Experiences from the NERIS Missions to Fukushima region in 2013 and 2015
• There was a lot of frustration and social impact was not in the priorities
queue.
• There was lack of direct contacts of researches with stakeholders and
understanding and coping with the diversity of conditions and opinions even
among the people and different communities as they are many times in
different situations.
• To feel with people, understand their problems, be able to explain them
the situation and transfer their needs to the language understandable by
government -
this is the task of the scientists and researchers in the role of mediators.

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Facilitated workshops (2)
Experiences from the NERIS Missions to Fukushima region in 2013 and 2015
• Risk communication is key issue
• need of analyses of needs of different stakeholders and they have to be
prepared in advance as some basis or draft to be proposed for discussion
based on knowledge and then to be discussed with different stakeholders
• important for people to be involved in their projects, work together with
them as soon as possible on reconstruction and rebuilding their daily life
• restoration of community, rehabilitation of human is essential and common
roundtables, meetings, workshops, fora are
– the way leading to better understanding of their needs
– the way how to make it possible for their voices to be shared and transferred
further with the feedback from the authority in the form of real programs, projects
and support

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Facilitated workshops (3)
Experiences from the NERIS Missions to Fukushima region in 2013 and 2015
• direct participation of different stakeholders and discussions from eye-to-eye
as during the round table in the form of different topical meetings or
workshops could develop the habit of communication among different
levels in the structure and hierarchy
• the common meetings of different communities could help people to
understand their need and to exchange their experience
• two days topical workshops for different communities could have even better
effect than only one day official round table meeting
• social contacts as in a family are very important and breaks the barriers,
helps to maintain the trust and take authorities, experts and scientists as
human beings with similar problems and needs as all other - this dimension is
very important and should not be underestimated

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Facilitated workshops (4)
Experiences from the NERIS Missions to Fukushima region in 2013 and 2015
• the application and use of decision analysis tools (for example Web-
HIPRE) during the facilitated stakeholder workshops was experienced in
different countries and the conclusion was made
– tools help in structuring the problem and explore impact of assumptions on decisions
using sensitivity analysis
– helps robustness of decision-making process when decisions are more open and
transparent
– brings all issues to table, traceability of discussions, factors driving decisions, criteria
used, weighting, etc.
– helps communicate decisions to public for example why strategy was chosen,
sensitivity to factors etc.
• recommend studying and using this approach and tools to assist process of
developing countermeasure strategies as it provides transparency and
facilitated consensus

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Young generation and retired specialist –
engagement and systematic involvement
• the method and way of the engagement and systematic involvement of the
young generation and retired senior radiation protection or nuclear
safety specialists as representatives of the community could be prepared
and implemented
• they could be trained as representatives of the local community at the training
courses which will prepare local community representatives in the area of the
radiation protection – train trainees courses
• the representatives have to be trustworthy and accepted by the community
• the community will form and maintain their habit of looking for the information
and will receive them not only through the internet or through the local self-
government representative but also from their own representative

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Young generation and retired specialist –
engagement and systematic involvement (2)
• Decontamination information plaza in Fukushima
– there is information available and it is transferred to the community via the visits of
specialists on request of residents
– many of retired radiation protection experts are employed there
– could have covered in more complex way the area of information about potential
impact of the contamination on population and to provide local actors information
using which they could develop their own evaluation of the potential impact of the
contamination as well as of the potential means and strategies to reduce their level
of exposure beyond the reduction that can reasonably be expected as a result of
decontamination strategies
• The general question “How clean is clean” has to be discussed widely
with all stakeholders and the information in different “languages” for all
involved has to be made available supported by analyses, topical
workshops outputs and conclusions from the round-table discussions.

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Local, national and international initiatives and associations
involvement and participation
• The motivation and involvement in the process of the self-government
representatives from the Municipality Crisis Staff who are members of the
GMF and national Association of Municipalities and local/regional Civic
Information Commissions (Bohunice and Mochovce NPPs territory) is the key
element for future development in the area of emergency preparedness and
recovery management.
• The local communities and private actors have an institutional role in the
emergency preparedness process.
• For municipalities within the emergency planning zone of nuclear facilities,
their Crisis Staff have prepared Community Safety Plans including nuclear
issues.
• Even businesses are included in the organization of emergency planning and
management for all types of risks, also nuclear.

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Local, national and international initiatives and associations
involvement and participation (2)
• The facilitated workshops driven by exercise scenarios using the tools
developed, have formed in Slovakia good conditions for continuation and are
foreseen to be used in the institutional preparedness process also in the
future.
• The presented activities which follow experiences from Belarus and Japan
could be in addition to the facilitated workshops and seminars valuable for
the improvement of the emergency preparedness and post-accident
management.

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Conclusions
• incorporated in more complex activities related to the different exercises
within the municipality including active involvement of schools which focus
on different threats – fire, flooding, and radioactivity.
• improved and performed in more systematic way to avoid stigmatic
perception of the radioactivity
• radiation contamination/dose maps could be developed by the residents
during peace time to understand what it means “radiation background”
• during such a “field exercise” members of community could receive basic
knowledge on radiation, radiation exposure, practice the measurements
and understand what it means for their health

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Conclusions (2)
• experience from the practical radiological culture development in Belarus
and Japan could be valuable and useful
• exchange visits could help to understand differences in the level of
radiation and experience what “zero” means or background for residents
• the practical activities in advance could help in understanding of the risks
as well as getting feeling of the current status of radioactivity in the inhabited
areas close to the nuclear power plants
• young generation and experienced experts being retired could form a
sufficient basis for knowledge and information dissemination to the
wider community – to parents, and thus uncover the stigmatic perception of
radioactivity and make it clearer