The Madrid Protocol is a WIPO administered treaty to simplify the process of filing trademarks across multiple jurisdictions

Trademark applications can be filed in India under the Madrid Protocol when India is either the origin country or the designated country

If India is the origin country, the Indian Trademarks Registry (TMR) will receive the applications for international registrations of trademark

If India is the designated country, the international trademark application is filed with WIPO selecting India as the designated country

Replying to Provisional refusal in India under Madrid Protocol

International Trademarks and Brand Protection

Provisional refusal in India under Madrid Protocol Services

Provisional refusal in India under Madrid Protocol: Although, it is not possible to register a particular brand as “International Trademark”, the Madrid Protocol system provides an easy solution to the companies and individuals if the country in which they want to register their trademark has signed up the Madrid Protocol.

India signed up for Madrid Protocol With WIPO in the year 2013. Madrid System, including Madrid Agreement and Protocol relating to Madrid Agreement, is an international treaty to facilitate international registration of trademarks and management of trademark applications worldwide.

How Madrid Protocol Trademark System Works in Favour of Brand & Trademark Owners

It can be used to file and register the trademark in the home country, for example, resident of India will file trademark in India first and subsequently be able to secure wider trademark protection globally. Once the Indian trademark application is filed before the Indian Trademark Office, one can extend the trademark registration in other countries by using a single trademark application. The details of the single trademark application should include desired countries in which you want to seek trademark protection.

Overall costs for filing trademark under Madrid protocol will depend on the applicable official government fees of the designated countries in which you are applying to register your trademark brand, and the number of trademark classes.

Filing International Trademark Applications Under Madrid Protocol With WIPO – Procedure, Cost and Requirements for Indian Trademarks

Madrid Agreement and Madrid Protocol – Governing Treaties

The treaties provide an easy and cost effective way of filing international trademarks. Once the trademarks are registered by respective designated offices, the Madrid protocol further provides simple procedures to manage international registrations.

Provisional refusal in India under Madrid Protocol: Office of Origin

The trademark office that receives application under Madrid protocol is known as office of origin.

Usually, once the international trademark application is filed with designation of countries with the office of origin, the contents of said application are verified by said office of origin. Once done, the application is forwarded to WIPO, which is then published by WIPO and subsequently, WIPO notifies all the designated offices. Thereafter, each designated office examines the trademark application as per respective trademark laws, rules and procedures.

Madrid Trademark Application in India

The Indian Trademark Office is authorized to receive an international trademark application under Madrid Protocol.

Madrid Trademark Application in India – Requirements

The basic criteria to file Madrid Trademark Application in India requires applicant to be eligible to file said trademark application, which essentially requires the applicant to be an Indian national or having a place of business in India. In addition, the Indian trademark office requires an existing trademark application, known as the basic application, and designation of one or more countries wherein international trademark protection is required.

Documents Required for Filing Trademarks in India

The Indian Trademark Office requires an international trademark application under Madrid Protocol to be accompanied by an application form, power of attorney, payment of handling fee, and payment of international designation fee (in Swiss Francs) payable to WIPO.

Madrid Trademark Application – Role of Office of Origin

During the process of receiving an application for international trademark registration under Madrid System, the office of origin plays an important role. After receiving the application, the office of origin verifies the contents, certifies the application and forwards it to WIPO for publication and notification to designated offices. Subsequently, the office of origin receives details of irregularities in the application, if any, and further communicates with WIPO regarding status of basic trademark application.

Responding to Provisional Refusal from the Indian Trademark Office under Madrid Protocol

The Indian Trademark Office examines every international trademark registration designating India received from the International Bureau of WIPO. An International Registration Designating India (IRDI) number is allotted by the Trade Marks Registry to every International Registration in which India has been designated. The trademark examiner examines the Brand trademark on the ground of non-distinctiveness and similarities to registered trademarks and pending trademarks before the Indian Trademark Registry.

While examining the trademark application, if there is any objection for protection of such trademark registration in India, a provisional refusal is notified to the International Bureau of WIPO within 18 months from the date the international registration was notified to India.

General objections raised by Trademark Registry in India | Trademark Objections under Provisional Refusal In India

9(1){a) under Indian Trademark Law- The objection is raised under S 9(1) (a) of the Trade Marks Act 1999, as the mark is non-distinctive and as such it is not capable of distinguishing the services of one person from those of others., 11(1) under Indian Trademark Law – The objection is raised under S 11 (1) of the Trade Marks Act, 1999, as the mark is identical with or similar to earlier marks in respect of identical or similar description of services and because of such identity or similarity there exists a likelihood of confusion on the part of the public.

The provisional refusal includes an Examination Report containing objections. The International Bureau records the provisional refusal in the international register and provides the details of such provisional refusal to the trademark applicant of the international registration.

The provisional refusal is recorded in the International Register, together with an indication of the date on which the notification was sent. The provisional refusal is also published in the WIPO Gazette, with an indication as to whether the refusal is total (i.e. relates to all the goods and services covered by the designation) or partial (i.e., relates to only some of those goods and and services covered)

Responding to Provisional Refusal Issued by the Indian Trademark Office under the Madrid Protocol

The trademark applicant can respond to the provisional refusal by engaging a trademark agent or an Indian trademark attorney having address in India by executing a Power of Attorney in the favour of the agent/attorney.

Follow the Deadline Dates | Trademark Response Deadline to Respond to the Objections:

The normal deadline to respond to trademark objections raised by the Indian Trademark Office is 1 month from the date of receipt of the provisional refusal notification by the trademark applicant. Technically, once the trademark applicant receives the provisional refusal notification from the International Bureau of WIPO the last date to respond to provisional refusal can be calculated.

Note: If you have opted to receive notifications from the International Bureau of WIPO by paper mail, it is advisable to retain the postal receipt. So, if there is a delay by the post the date of receipt of the provisional refusal from WIPO, the postal receipt will act as documentary evidence.

What to do if you miss the deadline / extension of timeline to respond to trademark objections raised by the Indian Trademark Office?

The Indian trademark attorney can file an application for extension of time and the same is at the discretion of the trademark office. The Trade Marks Registry (TMR) office of India then considers the response of the trademark applicant of the international registration and may either confirm the refusal or move for advertisement of the international registration in the Trade Marks Journal.

Amending detailed description of different trademark goods/services:

Any amendments in goods/services in respect of the Indian trademark application needs to be made only at the International Bureau of WIPO and the same needs to be notified to the Indian Trademark Office by the International Bureau of WIPO.

Relevant legal provisions in Indian Trademark Law for International Trademark Applications Filed under Madrid Protocol

Section 36E (2) of the Trade Marks Act 1999

Rule 67H of the Trade Marks Rules 2002

Articles 4 & 5 of the Madrid Protocol

Rules 17, 18 & 18ter of the Common Regulations

A new interpretation/definition clause has been inserted in accordance with the Madrid Protocol in Indian Trademark Law (S.36B read with Rule 67A).

Applicant or registered proprietor of trademark under section 18 or under section 23 (‘basic application’ or ‘basic registration’) of the Act may make an international application in Form MM2 (E) along with prescribed fees in Swiss francs.

The Registrar shall certify & forward it to the International Bureau within two months from the date of receipt of the said application & for this, a fee of INR 2000 is payable to the Registrar towards handling charges (S. 36D read with Rule 67E & 67F).

A separate record for international registration where India has been designated shall be kept by the Registrar called the ‘Record of Particulars of International Registration (S. 36E read with Rule 67G).

For a period of five years from the date of an international registration, if the initial basic national application/registration ceases to have effect, through a withdrawal, refusal, cancellation following a decision of the Office of origin, or Court, or voluntary cancellation, or non-renewal, the international registration will no longer be protected. After the expiry of a period of five years from the date of international registration, the registration becomes independent of the basic registration or basic application (S.36D & S.36E). Provided that, where an appeal is made against the decision of registration nd an action requesting withdrawal of application or an opposition to the application has been initiated before the expiry of the period of five years of an international registration, any final decision resulting in withdrawal, cancellation, expiration or refusal shall be deemed to have taken place before the expiry of five years of the international registration. (Provision of Sub-section 5 of Section 36D). The Registrar shall examine the application within 2 months where India has been designated. If grounds for objection are found during the examination by the Registrar, or if an opposition is filed, the Registrar can declare a provisional refusal (within 18 months of receipt of the application’s notification from the International Bureau for India) for protection of the mark in that member country (S.36E read with Rule 67H).

The international registration of a trade mark at the International Bureau shall be for a period of ten years and may be renewed for a period of ten years from the expiry of the preceding period and subject to payment of a surcharge prescribed by the rules, a grace period of six months shall be allowed for renewal of the international registration (s. 36G).