LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE: MONDAY, October 21, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

8:00 P.M. ANNUAL MEMBERSHIP MEETING & ELECTION

LOCATION: UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.

DELINQUENCIES

A/R Aging & Reconciliation Report 9/30/19

Altera Collections-History as of 9/17/19

Board Awareness: Interim Payment Account # O968-00273-1

Board Awareness: Interim Payment Account # O968-00273-1

III. MEMBER DISCIPLINE / HEARINGS

Hearing Report

Hearing: Nuisance

Hearing: Remove Plants & Pavers from Common Area

Hearing: Items on Balcony

Hearing: Remove Patio Debris

EXECUTIVE SESSION MINUTES

09/69/19 Executive Session Minutes

ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION

DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

EXECUTIVE SESSION DISCLOSURE

Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III. HOMEOWNER FORUM (15 Minutes) 6:30 P.M.

(3 minutes per member / 15 minutes maximum)

Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

SECRETARY’S REPORT / MINUTES 6:45 P.M.

09/16/19 General Session Minutes

V. TREASURER’S REPORT / FINANCIALS 7:00 P.M.

9/30/19 Financial Statement

Audit & Tax Return Proposals (4) FYE 12/31/19

ALLY BK CD Maturing 11/12/19

LIEN APPROVALS

Resolution to Record Lien: APN # 939-882-14| 00108

VII. GENERAL BUSINESS

Whitney Petchul Invoice

Advance Aquatic Proposal – Main Lake Demo

Professional Craftsmen Proposal – Repair Atrium 10540 # I

Personal Touch Proposal – Maintain 7 Doggie Stations

Novatech Proposal –Wireless Access Point upgrade

Parking Issues and Patrol

Park Renovation Project

VIII. ITEMS NEEDING IMMEDIATE ACTION

Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, November 18, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

Due to ongoing issues with the functionality of the key fob system, the Board of Directors has decided to remove the key fob lock systems and replace them with actual key locksets. We will be issuing physical keys and taking back the original key fobs.

This will affect all (3) pedestrian gates and all (5) pool gates. Car remotes will remain unaffected.

The vendor will replace the fob system on Friday, October 18, 2019. This should only take one business day.

Accordingly, the Board will offer residents three opportunities to exchange their key fobs for actual keys:

DateTimeLocation

Friday, Oct. 18th 5:30 p.m. – 8:30 p.m. Small Pool

Saturday, Oct. 19th 7:00 a.m. – 12:00 p.m. Small Pool

Monday, Oct. 21st 7:00 p.m. – 8:00 p.m. Ricker Lounge(board meeting)

If you can’t make the above times, then you will need to go to Optimum’s office in Irvine for the exchange:

OPTIMUM230 Commerce, Suite 250 Irvine, CA 92602

The following is the procedure for exchanging the fobs for keys:

Bring photo identification

Know your address and/or building number

Bring both key fobs – you can only get (1) physical key per each fob

If you don’t have a key fob, you will not receive a physical key

If you are disabled, please contact Mark Gardner to make special arrangements: call phone number (714) 508-9070 x227 or email him atMGardner@optimumpm.com

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE: MONDAY, September 16, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION: UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.

DELINQUENCIES

A/R Aging & Reconciliation Report 8/31/19

Board Request: Request to Waive Fees Account # O968-00108-1

Board Awareness: Interim Payment Account # O968-00273-1

III. MEMBER DISCIPLINE / HEARINGS

Hearing Report

Hearing: Nuisance

Hearing: Items on Balcony

Hearing: Homeowner Responsibility

Hearing: Remove Patio Debris

EXECUTIVE SESSION MINUTES

08/19/19 Executive Session Minutes

ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION

DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

EXECUTIVE SESSION DISCLOSURE

Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III. HOMEOWNER FORUM (15 Minutes) 6:30 P.M.

(3 minutes per member / 15 minutes maximum)

Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

SECRETARY’S REPORT / MINUTES 6:45 P.M.

08/19/19 General Session Minutes

V. TREASURER’S REPORT / FINANCIALS 7:00 P.M.

8/31/19 Financial Statement

Special Assessment Loan Pay Off Approval

LIEN APPROVALS

Resolution to Record Lien: APN # 939-882-14| 00108

VII. GENERAL BUSINESS

Advance Aquatic Proposals (3)

Peak Lighting Proposal – Install 126 New LED Flush Mount Wall lights

Enviro-Check Invoice – Asbestos Inspection

Villa Park Proposal – Pond Conversion

Mastercare Proposals (3)

Title 22 Compliance

Architectural Application Review 10551-J (Windows)

Clubhouse remodel update Discussion

VIII. ITEMS NEEDING IMMEDIATE ACTION

Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, October 21, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE: MONDAY, August 19, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION: UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

DECLARATION OF QUORUM / CALL TO ORDER 5:30 P.M.

DELINQUENCIES

A/R Aging & Reconciliation Report 7/31/19

Altera Collections-History as of 8/13/19

Board Awareness: Payoff Payment Account # O968-00082-1

Board Awareness: Interim Payment Account # O968-00248-3

III. MEMBER DISCIPLINE / HEARINGS

Hearing Report

Hearing: Nuisance

Hearing: Items on Balcony

Hearing: Homeowner Responsibility

Hearing: Homeowner Responsibility

Hearing: Remove Patio Debris

EXECUTIVE SESSION MINUTES

07/15/19 Executive Session Minutes 17

ADJOURN EXECUTIVE SESSION 6:30 P.M.

GENERAL SESSION

DECLARATION OF QUORUM / CALL TO ORDER 6:30M.

EXECUTIVE SESSION DISCLOSURE

Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III. HOMEOWNER FORUM (15 Minutes) 6:30 P.M.

(3 minutes per member / 15 minutes maximum)

Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, September 16, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

LAKESIDE-GARDEN GROVE HOMEOWNERS ASSOCIATION

NOTICE & AGENDA – BOARD OF DIRECTORS MEETING

DATE: MONDAY, July 15, 2019

TIME: 5:30 P.M. EXECUTIVE / 6:30 P.M. GENERAL

LOCATION: UNITED METHODIST CHURCH, ROOM 21

12741 MAIN STREET, GARDEN GROVE

Civil Code §4930: The Board may NOT discuss or take action on any item at a non-emergency meeting unless the item was placed on the agenda included in the notice that was posted and distributed pursuant to subdivision (a) of Section 4920.

SPECIAL GENERAL – RENOVATION

CALL TO ORDER SPECIAL GENERAL SESSION 5:30 P.M.

Clubhouse Project

Guest – Design Everest 5:30 P.M

EXECUTIVE SESSION

Pursuant to Civil Code §4935(a) an Executive Session will be held prior to the General Session to consider any of the following: litigation, matters relating to the formation of contracts with third parties, member discipline, personnel matters, or to meet with a member, upon member’s request, regarding the member’s payment of assessments, as specified in Section 5665. This is a closed meeting and is not open to owners unless specifically agreed to by the Board per Civil Code §4925(a).

DECLARATION OF QUORUM / CALL TO ORDER 6:30 P.M.

DELINQUENCIES

A/R Aging & Reconciliation Report 6/30/19

Altera Collections-History as of 7/5/19

Board Awareness: Interim Payment Account # O968-00273-1

III. MEMBER DISCIPLINE / HEARINGS

Hearing Report

Hearing: Noise Nuisance

EXECUTIVE SESSION MINUTES

06/17/19 Executive Session Minutes

ADJOURN EXECUTIVE SESSION 7:00 P.M.

GENERAL SESSION

DECLARATION OF QUORUM / CALL TO ORDER 7:00M.

EXECUTIVE SESSION DISCLOSURE

Civil Code §4935(e): Any matter discussed in executive session shall be generally noted in the minutes of the immediately following meeting that is open to the entire membership.

III. HOMEOWNER FORUM (15 Minutes) 7:00 P.M.

(3 minutes per member / 15 minutes maximum)

Civil Code §4925(b), 5000(b): The board shall permit any member to speak at any meeting of the association or the board, except for meetings of the board held in executive session. A reasonable time limit for all members of the association to speak to the board or before a meeting of the association shall be established by the board.

SECRETARY’S REPORT / MINUTES 7:15 P.M.

06/17/19 General Session Minutes

05/20/19 Organizational Session Minutes

V. TREASURER’S REPORT / FINANCIALS 7:20 P.M.

6/30/19 Financial Statement

Valley Natl CD Maturing 08/6/19 G/L #1272

Valley Natl CD Maturing 08/6/19 G/L #1274

LIEN APPROVALS

VII. GENERAL BUSINESS

Advance Aquatic Proposal – Lake Edge Repair

Villa Park Proposals (2) – Park Project

Roofing Standard Proposals (2) – Roof Repairs

Courtesy Patrol Proposal – Service

A2Z Plumbing Proposal

Architectural Application

Elliott’s General Contracting Proposal –Carport Repair

Tri –Star Construction Proposal – Engineering Services

Design Everest Proposal – Clubhouse Project

Villa Park Invoice – Main Line Break

Community Legal Advisors – Invoice Legal Expenses

Professional Craftsmen Proposal – Building Repairs

Mandatory Commercial Recycling Program

VIII. ITEMS NEEDING IMMEDIATE ACTION

Before discussing any item not on the posted Agenda pursuant to Civil Code §4930(d), the Board shall openly identify the item to the members in attendance at the meeting.

SUMMARY OF ACTION TAKEN (REVIEW ONLY)

Action List/Property Inspection

Annual Calendar

Correspondence

Maintenance

Non-Compliance

Community Map

NEXT MEETING

The next meeting of the Board of Directors will be held on Monday, August 19, 2019 at 5:30 pm Executive Session and 6:30 pm General at United Methodist Church Garden Grove 12741 Main Street, Room 21, Garden Grove

The Board has some exciting upcoming projects for Lakeside. There are also two articles below regarding the streams & landscape, and more information on the use of barbeques. Please read at your earliest convenience. This post will discuss our new painting project.

It has been five years since the completion of our refurbishment project, and it is time to re-paint our buildings and metal fences. This must be done on a timely basis to not only protect our investment, but to also maintain the aesthetic of our complex. After speaking with four vendors, we have chosen EmpireWorks based out of Irvine. They will begin work on Tuesday, July 9, 2019, and we estimate completion by October/November pending weather conditions and resident cooperation.

They will begin work at Building 10641, and work their way clockwise around our complex toward the center, and end at building 10610. We will use the same or similar colors, and Empire will post notices 48-72 hours before performing work.

EmpireWorks will set up an on-site office starting Monday, July 8th using the four guest spots in the corner by 10641-G. They will post notices prior so residents will know not to park there. If your car is still parked in this area on July 8th, we might have to tow it. The Board asks for cooperation in this matter.

Common Area Site Items and Carport Wood OnlyCarport Wood Trim, Ceilings, Cabinets, and Block Support Posts – we will notify residents ahead of time (residents will need to vacate their carport spot for only 1 day while a carport section is worked on)Trash Enclosure DoorsVehicle GatesPool Wrought Iron FencingPerimeter Iron Fencing and Pedestrian GatesMailbox Structures (2) – excludes pool building & carport stuccoPressure washing all stucco surfacesStucco will not be painted, but will patch minor areas and touch-up stucco as needed

EmpireWorks will also allow access to their website atwww.empireworks.com where you can see live updates on this project to keep everyone on the same page. Please see “General Notice” for that information. FAQ sheet and a project map are also below:

Remove ALL items attached to the balcony railing & posts – including all plants, and any mesh barriers

Remove ALL items attached to the patio railing – including all plants, and any mesh barriers

Remove ALL items attached the walls and/or roof trim such as lights (nothing should be attached to the fascia anyway)

Most importantly – remove ALL storage items like garden supplies, house supplies, containers, etc… (should not be there anyway)

When EmpireWorks gets to your building, you’ll need to move all items (such as patio furniture) to the center of the balcony or patio (or put inside your unit) … and allow two feet or so for the workers to paint

EmpireWorks will do their best to cover any plants and/or additional items.

THIS IS THE PERFECT TIME TO CLEAN OFF BALCONIES AND/OR PATIOS… as our rules have been updated, and the Board will have no choice but to issue violation letters and/or impose fines on those residents refusing to comply.

If you have any questions, though, please feel free to come to our next board meeting … or contact our property manager, Mark Gardner, at Optimum Professional Property Management:

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