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More detailed information can be found in the UTSC Bylaws. Nominations for the elected positions will open during the May meeting and will be voted on in the June meeting.

All of these positions are excellent opportunities for leadership positions in Staff Council, and they can lead to new doors being opened. But they do take a fair amount of time commitment and easy access to email. If needed, please talk with your supervisor before taking on additional duties.

Elected Officer positions:

Recording Secretary

Parliamentarian

Appointed Standing Committee Chair positions:

Communications Chair

Issues and Research Committee Chair

Nominations and Elections Chair

Resources Committee Chair

Recording Secretary (elected Officer position)

Person currently in this role: Ricardo Vela

Responsibilities include:

Arrive early and take minutes for general sessions and Executive Committee meetings

Send minutes to Executive Committee for review within 1 week of meeting

Distribute minutes from general session to Representatives within 2 weeks of meeting

Post minutes on website

Record attendance for general and Executive Committee meetings

Generate reports of unexcused absences and work with Nominations and Elections Chair for follow-up

Maintain records related to the position

Attend monthly meetings with UT Austin President, Associate VP of HR, and other high level officials

Serve as interim Chair/Vice Chair if a vacancy occurs mid-term

Qualities desired:

Minimum of 1 year as a Representative

Accuracy and impartiality while taking minutes

Timely turnaround of minutes

Ready access to email

Basic computer skills

Professional demeanor

Parliamentarian (elected Officer position)

Person currently in this role: Bryan Hill

Responsibilities include:

Attend general sessions and Executive Committee meetings and ensure they follow the Staff Council bylaws and Rosenberg’s Rules of Order

Provide the Executive Committee and Chair with advice or explanations, as related to historical information, Staff Council precedent, bylaws, and/or Rosenberg’s Rules of Order

Serve as timekeeper during meetings as needed

Lead a committee to assist with making changes to bylaws

Assist with orientation of new members, officers, and committee chairs

Assist Issues chair and Communications chair as needed

Assist choosing At-Large Representatives as vacancies occur

Attend monthly meetings with UT Austin President, Associate VP of HR, and other high level officials

Qualities desired:

Minimum of 1 year as a Representative

Accuracy and impartiality while giving advice

Ready access to email

Organizational skills and attention to detail

Professional demeanor

Issues and Research Committee Chair (appointed position)

Person currently in this role: Elizabeth Krieg

Responsibilities include:

Attend general sessions and Executive Committee meetings

Serve as primary contact for Issues email account, which takes in general questions relating to Staff Council and assists unrepresented districts, and work to solve the issue or question

Respond to issues within 1 business day, even if you don’t have an answer or solution

Escalate issues to Chair and/or Ex Comm, as needed

Report to Ex Comm types of issues submitted each month

Assist Chair in assigning issues to committees for research and recommendations, as needed

Track issue proposals and their status

Maintain records related to the position

Qualities desired:

Ready access to email

Excellent written and oral communication skills

Openness and responsiveness to ideas and feedback

Problem-solving ability and persistence

Interpersonal skills

Resources Committee Chair (appointed position)

Person currently in this role: Jaime Davis

Responsibilities include:

Attend general sessions and Executive Committee meetings

Coordinate with Nominations Chair and send welcome email to new members

Lead at least 3 New Member Orientations

Lead or coordinate Regroup training sessions, as needed

Order badges for new Representatives, plaques for outgoing officers, and certificates for outgoing Representatives

Inform members of tools they have to assist in their job as Representative, such as the wiki, website, Regroup, UT Box, and more

Serve as the official source of UTSC historical information, including maintaining archival records

Reserve rooms for general and Executive Committee meetings, ensuring webcasting is available

Coordinate the holiday feast

Send thank you notes to guest speakers

Serve as assistant Recording Secretary, as needed

Qualities desired:

Ready access to email

Organizational skills and attention to detail

Presentation/public speaking skills preferred

Interpersonal skills

Nominations and Elections Chair (appointed position)

Person currently in this role: Ana Aguilar

Responsibilities include:

Attend general sessions and Executive Committee meetings

Communicate with districts about upcoming elections (regular, mid-term, and officer) and vacancies

Understand the rules relating to eligibility, nominations, voting, and certification of elections

Select panel of vote counters to assist during regular and mid-term elections

Work with Recording Secretary to follow up on representative absences

Update email Ex Comm webpage with names and emails of newly elected officers and committee chairs

Maintain records related to the position

Qualities desired:

Ready access to email

Organizational skills and attention to detail

Basic computer skills

Communications Chair (appointed position)

Person currently in this role: Page Stephens

Responsibilities include:

Attend general sessions and Executive Committee meetings

Create “executive summary” of general meetings within 1 week of meeting for Executive Committee review

Assist Recording Secretary as needed with minutes

Lead committee who is responsible for maintaining the UTSC website, wiki, and social media

Monitor webcast tool and social media sites during general meetings for incoming questions

Maintain records related to the position

Assist Chair in drafting email that details previous meeting summary and tentative agenda for general meeting

Assist Chair during general meetings with getting microphones to audience members with questions