Project CC (2009)

LLAMA Project Proposal:

To develop a set of guidelines for directors and other library administrators to use to orient and educate new librarians about their obligations related to privacy.

Contact Person: Kerry Ward
LLAMA Exec. Director

Mentor: Maureen Sullivan

Final Guidelines

Click the link below to view the complete PDF of Orienting and Educating New Librarians about Privacy Obligations: Guidelines for Administrators. These guidelines will also be posted on the LLAMA website or wiki.

Project History

Expected Outcomes: A set of clear guidelines to follow in the education of new librarians.

Possible Activities: Learn what the privacy obligations are. The could be done through a document search, interviews with key ALA leaders in this area or other means. Preparation of a tool that could be readily used by directors.

Responsible for updating wiki, keep working project documentation up to date on wiki – Xan and Liladhar

Project manager - Jennifer

Guidelines Structure:

I. Preface

II. Guidelines sections

A) Emily - General legal issues

B) Jennifer - Patron information

C) Xan - Business transactions & non-confidential information

D) Liladhar - Personnel records

III. Bibliography

March 27 Update

Continue putting together drafts of the different sections into an outline form. At the next meeting we will review the draft of the guidelines incorporating the sections.

Think about who to ask to review the draft of the guidelines -- will the internal people we interviewed be willing to provide feedback?

Looking ahead to the poster session: Think of scenario for each section we can use to illustrate the guidelines.

Look at upcoming state and regional library associations to submit proposals to in order to present this project after the ALA meeting and poster session. Will two or more of us be at any of the same conferences this year, besides ALA in Chicago? Consider putting something together for the 2010 ALA meeting.

Next meeting: April 3 on Skype.

April 3 Update

Xan has put the individual sections together in one document. Lilahar will switch out his text portion with the outline form. We do not need more information for it. Emily will go through and edit the document so it flows better and is more readable overall and save this as a new document. Refer to ALA guidelines for formatting.

Plan to send draft out for review the week of April 13 -- solicit directors at local libraries and send draft to mentor and ALA contact.

Poster ideas: Slides (to be printed out) for each category; biographical slide(s) for group; a few slides on the process. Look for graphics, photos, etc. to serve as an illustration for each category.

Next meeting: April 10 on Skype.

April 17 Update

Soliciting feedback on draft of guidelines.

Brainstorming for poster session. Look for images to illustrate the project for the display.

Request electricity and posterboard for presentation.

* Next meeting: May 8.

May 8 Update

Discussed comments from reviewers on guidelines. Will complete edits and discuss by email.

For poster, each person will prepare a biography slide and a slide on his/her section of the guidelines. We will discuss slides on the process later. Poster to be completed by June 26 so there is time to print, etc. before July 4th holiday and Chicago trip.

June 26 Update

Guidelines complete!

Contacting Kerry Ward (LLAMA) for information about where to post guidelines in LLAMA web space.