Laura Carotenuto

Posts by Laura Carotenuto

As we begin the new year, the Human Resources Office is pleased to offer resources that we hope you will find helpful during the Annual Performance Summary (APS) process for staff members. As you may recall, the annual performance evaluation process for staff members takes place between January 1 and March 31 of each year.

The APS form for 2015 remains the same. Below, please find a link to the form, helpful tools and guides to support the APS process, and an on-line audio training presentation that will help you prepare whether you are a supervisor or individual contributor. For those who have attended the training sessions offered in past years, you may find this recorded presentation to be a convenient refresher.

In addition to the on-line tools, we are offering APS workshops for new employees and supervisors. For those who have already attended a live or recorded workshop, additional open question & answer sessions are being offered to provide support as you prepare your performance documentation. Please click on the link below to register.

In addition, individual support is available to staff and supervisors and department specific training and consultation is available upon request. Feel free to call the Human Resources APS answer line with any questions – extension 5465, option 1.

Annual written performance evaluations are conducted for staff members between January 1 and March 31 of each year as part of the College’s ongoing performance feedback process. Also part of this process, informal performance evaluation meetings are conducted at six-month intervals between the annual written performance evaluations. For most staff, informal evaluation meetings occur between July and September.

The annual evaluation process is designed to give employees and supervisors an opportunity to evaluate work accomplishments and performance during the review period and establish goals and objectives for the future. The informal evaluation provides a valuable opportunity for mid-year feedback, review of the progress in meeting goals, and plans for any necessary adjustments.

Supervisors should be making plans to meet with their staff members to conduct mid-year performance discussions if not already completed. Staff and supervisors should contact Human Resources with any questions or concerns about the performance evaluation process by calling x5465, option 1.

The annual performance evaluation process for staff members takes place between January 1 and March 31 of each year. As the evaluation season approaches, we would like to provide an update regarding the 2014 APS process.

Following much discussion over the past year involving the Total Compensation Committee and our administration, the College has renewed its commitment to “pay for performance”. Accordingly, we will continue the practice of assessing job performance over the past year and determining an overall performance designation associated with each staff member’s eligibility for a pay increase.

In support of feedback over the past year, Human Resources will be assisting staff and supervisors to clarify what it means to meet or exceed performance expectations. Additionally, the APS will include an assessment of managers’ and supervisors’ performance with regard to working with direct reports and key stakeholdersoneffective communication, working relationships, work load prioritization and performance management.

The 2014 form is located at http://www.middlebury.edu/offices/business/hr/staffandfaculty/evals. As in past years, supervisors will be required to schedule an APS meeting with each of their staff members. Supervisors are responsible for assessing the staff member’s job performance over the past 12 months and determining an overall performance designation. They are also responsible for working with the staff member to determine goals and needs for ongoing support for the upcoming year. Staff members are responsible for completing their self-assessment and are encouraged to provide information to support their view on their own job performance. Staff members should also identify their goals and needed support for the next year.

Open workshops for supervisors and staff will begin in January. These sessions will review the overall process, share best practices for effectively collecting and summarizing performance information, and introduce a new tool to help clarify what it means to meet or exceed expectations. Workshop dates, times and locations are forthcoming later in December.

In the meantime, individual support is available to all supervisors and staff members and department specific consulting and training is available upon request. Feel free to contact the Human Resources “APS Hotline” with any questions – extension 5465, option 1.

An announcement from Patrick Norton, Vice President for Finance and Treasurer

As members of Middlebury, all of us, regardless of position, share the responsibility to promote a culture of integrity. To help accomplish this goal, we have recently installed a new phone and Internet-based ethics reporting system managed by EthicsPoint. Serving more than 2,000 organizations world-wide, EthicsPoint is committed to helping organizations like ours by facilitating the reporting and identification of issues that are inconsistent with our policies.

We hope you feel comfortable bringing potential ethical issues or concerns to your supervisor. But we understand that this is not always the case. This new system provides an alternative channel for you to communicate your concerns confidentially and anonymously. We have partnered with EthicsPoint to manage the reporting system for us. They have gone to great lengths to ensure that reports entered in the system are completely confidential.

You can access EthicsPoint from the Quick Links menu located at the Middlebury or Monterey Institute of International Studies homepages.

When you use the EthicsPoint Reporting System, you can report misconduct that you observe, or gain clarity on whether or not something is cause for concern. You have my commitment that all reports will be reviewed and responded to in a timely and appropriate manner.

Please refer to the attached information for details regarding the EthicsPoint Reporting System and for instructions on submitting concerns or questions via the phone or the Web http://www.middlebury.edu/offices/administration/vpfin/controller/ethics. The EthicsPoint Reporting System is designed for reporting matters of a financial nature, Human Resources related incidents, and issues related to workplace safety. Please note that harassment and discrimination should be reported using the existing policies and procedures outlined in the College Handbook. Middlebury values your opinions. I encourage you to use this system to report any issues or concerns you feel are appropriate. If you have any questions about the EthicsPoint Reporting System, please contact Laura Carotenuto, Manager of Employee Relations, at extension 2012 or via e-mail at lcaroten@middlebury.edu.

Annual performance evaluations for staff members should be completed and returned to the Human Resources office by March 31, 2013. Two versions are available for use: a web form that allows for completion electronically or a Word version that can be printed and completed by hand. The Annual Performance Summary forms and reference guide can be found at the following link: http://www.middlebury.edu/offices/business/hr/staffandfaculty/evals.

The Annual Performance Summary process provides staff members and their supervisors with the opportunity to share their perspectives about the staff member’s job performance over the past year and to agree on goals and needs for ongoing support for the coming year. The process also requires supervisors to determine an overall performance designation associated with each staff member’s eligibility for a pay increase. Please note that designations of “exceeded job performance expectations” require prior VP approval.

The Human Resources office is pleased to once again offer on-site flu vaccinations for employees of Middlebury College. An open clinic will be held on Wednesday, September 26, from 8:30 a.m. to 10:30 a.m. in Mitchell Green Lounge. Pre-registration is not required. Given that there are ample supplies of the vaccine this year, we do not anticipate long wait times.

The cost will be $25 per vaccination, payable by check only to “Middlebury College”. Cash, debit cards and/or credit cards will not be accepted. Receipts will be provided should one wish to submit the expense to one’s insurance for partial reimbursement. Please complete a consent form (http://go.middlebury.edu/flu-shot-consent) in advance and bring it with you on September 26th.

The clinic will be staffed by Marble Works Pharmacy. See the information statement (http://go.middlebury.edu/flu-shot-info) for details from the Department of Health and Human Services and the Centers for Disease Control and Prevention (CDC) regarding the vaccine. Please contact your primary care physician with any questions regarding your ability to receive a vaccine.

Annual written performance evaluations are conducted for staff members between January 1 and March 31 of each year as part of the College’s ongoing performance feedback process. Also part of this process are informal performance evaluation meetings conducted at six-month intervals between the annual written performance evaluations. For most staff, informal evaluation meetings occur between July and September.

The annual evaluation process is designed to give employees and supervisors an opportunity to evaluate work accomplishments and performance during the review period and establish goals and objectives for the future. The informal evaluation provides a valuable opportunity for mid-year feedback, review of the progress in meeting goals, and plans for any necessary adjustments.

Supervisors should be making plans to meet with their staff members to conduct mid-year performance discussions if not already completed. Staff and supervisors should contact Human Resources at ext. 5465, option 2, with any questions or concerns about the performance evaluation process.