Subgrp: 1. President, 1935-2012Scope and Content Note: This subgroup contains presidents' correspondence with other SAA officers and The American Archivist editors. It also includes files
relating to annual meetings, Council, committees, sections, task forces, and joint
meetings with other organizations.Arrangement of the Materials: This subgroup is further arranged into sub-subgroups corresponding to the terms of
SAA presidents and thereafter by series. Subgroups are numbered in the order in which
they are processed, not according to the sequence of presidential terms. Since 1957,
the vice president has served as president elect. Most subgroups accordingly include
files from an individual's service in both roles.

Subgrp: 2. Vice President, 1960-1983Scope and Content Note: This subgroup consists mainly of correspondence and subject files relating to Council
and annual meetings. The bulk of the records dates from the 1970s.Arrangement of the Materials: This subgroup is further arranged into groups corresponding to the terms of SAA vice
presidents/president elects and thereafter by series. Since 1957, the vice president
has served as president elect. In order to better reflect the continuity between an
individual's service as president elect and president, the SAA archivist decided to
arrange the records of presidents elect with their presidential papers. Accordingly,
this subgroup was discontinued following SAA's donation of its archives to
UW-Milwaukee in April 2001.

National Association of State Archives and Records Administrators, 1982
July

Box
1

Folder
9

Publications, 1981-1982, undated

Subject Files

Box
1

Folder
10

Annual Meeting, 1982

Box
1

Folder
11

Closing Address at Luncheon ("A Time to Take Stock"), 1982

Call Number
200/03

Subgrp: 3. Secretary, 1936-1976Scope and Content Note: Records relate to the involvement of secretaries with The
American Archivist, annual meetings, committees, Council, fellows, archival
legislation, officers, and representatives. The records span 1936-1976, although the
bulk dates from the 1960s and 1970s. In 1972, the executive director assumed the
functions and responsibilities of the secretary.Arrangement of the Materials: The first two sub-subgroups are collections of the records of Secretaries Phillip C.
Brooks, 1936-1942; Lester J. Cappon, 1942-1950; Roger Thomas, 1950-1953; Henry E.
Edmunds, 1953-1955; and Henry Browne, 1955-1956. Thereafter, sub-subgroups correspond
to the terms of individual secretaries. These sub-subgroups are further arranged into
series such as general files and committee files. In 1972, the executive director
assumed the functions and responsibilities of the secretary. Accordingly, this
subgroup has been discontinued.

Subgrp: 4. Treasurer, 1937-1997Scope and Content Note: This record subgroup consists mainly of the treasurers' general correspondence and
financial records relating to annual meetings, the Awards Committee, the Asia
Foundation Fund, the Easterby Memorial Fund, the Endowment Fund Account, the Life
Membership Fund, and various grants. Additionally, it includes the treasurers' annual
reports to Council.Arrangement of the Materials: The first group is a collection of the records of SAA treasurers from 1937 to 1956.
Thereafter, groups correspond to the terms of individual treasurers.

Physical Collection

Council consists of the president, vice-president, treasurer and nine councilors
elected at-large by the Society. The files in this record subgroup were created by
persons serving as elected Council members. Records vary among Council members, but
generally include correspondence, meeting materials including referenced documents
and minutes, and records regarding Council's interaction with SAA committees,
sections, and roundtables. The majority of records in this subgroup--those processed
after SAA's donation of its archives to UW-Milwaukee in April 2001--include only
those compiled and created by members during their official terms of Council
service.

Web Collection

This series also includes official pronouncements of the organization approved by
the Council and promulgated publicly. SAA Council meeting agendas and minutes,
including reports from appointed committees, component groups, working groups, and
individual officers. Various iterations of SAA's strategic plan, including Vision
and Mission Statements, Core Organizational Values, Goals, Strategies, and Key
Performance Indicators. SAA's Governance Manual that describes the organization's
structure, officers, component groups, awards program, and student chapters. And
leadership resources and policies developed by SAA to assist leaders of sections,
roundtables, committees, and other component groups with leadership policies and
best practices.

The executive director manages the programs, activities, and staff of SAA. S/he
keeps the minutes of SAA and Council, prepares and mails notices, presents an annual
report of the activities of SAA, manages the general operating budget, and performs
such other duties as may be directed by Council. Notable topics in this record
subgroup include the annual meeting; the American
Archivist editorial office; regional and international archival
organizations; SAA units, staff, Council and executive committee; professional
organizations affiliated with SAA; and grants and special projects.

Web Collection

Includes official news items and press releases posted by the organization on its
website and annual reports, containing information on activities, professional
development offerings, financial status, and membership trends.

Arrangement of the Materials: This record subgroup was originally arranged into groups corresponding to the terms
of SAA executive directors. These groups were further arranged into series such as
committee files, general files, and general correspondence. Following SAA's donation
of its archives to UW-Milwaukee in April 2001, arrangement based upon individual
executive director was discontinued. Additions to this subgroup are now arranged into
series of administrative files, general correspondence, executive committee
correspondence, Council files, and SAA units files. Researchers are advised to consult
files in each arrangement scheme for full documentation of an executive director.