Integrate ECM with SAP

Important functional areas such as digital archiving or e-mail management are not generally represented by SAP. That is why SAP offers a certified archive interface with which documents, data, and receipts can be stored elsewhere. Our ECM software enaio® adds ECM functions to SAP with which several archiving and document management scenarios can be supported along the entire transaction chain.

Audit-proof archiving of documents and reports that are inbound or generated in SAP

Details on SAP Integration with enaio®

Targeted expansion of SAP and load reduction

OPTIMAL SYSTEMS provides several solutions for the integration of SAP with enaio® – based on the certified SAP interface ArchiveLink® and others. What all the solutions have in common is that documents, e-mails, print lists, etc. are transferred to the ECM system for external storage from where they can be managed and captured. This ensures that the ECM documents in the SAP system are automatically linked with the appropriate business object. Scanning, archiving, and searching in the ECM software can be started comfortably from within SAP.

Documents managed with our ECM software are displayed directly in SAP in a document preview. Index values from SAP are extracted and automatically linked with the archived documents. As a result, even non-SAP users can access SAP documents from outside or assign documents to the relevant SAP documents.

Benefits

Complete and clear digital records

Non-central and instant access to all information

Integrated e-mail management

Audit-proof archiving

Excellent responsiveness

Transparent representation of business processes

Significant load reduction on SAP due to external storage of documents

Noticeably improved performance

Simple, seamless connection via connectors

Solutions and applications based on enaio® can be very easily integrated with SAP. Connectors can be used to link electronic records, e.g. tenant, real estate, customer records or technical device records directly with SAP transactions. Digital workflows in enaio® can also be directly connected with actions in SAP, for example so that at the end of an approval process, an invoice is entered in SAP or a service order triggered.

The enaio® connectors supply the technical modules to reflect relevant data from SAP into the ECM system, to jump between the e-records in enaio® and the relevant SAP transactions, and to write the results of processing steps to SAP.

Benefits

Connect SAP to enaio® based on ArchiveLink® and connectors

Link digital records with SAP transactions

Bidirectional interface between SAP and enaio®

High automation

Integration of SAP in automatic invoice receipt

Representation of digital workflows

Audit-proof archiving

Records management

Integration via ArchiveLink®

Since the introduction of the SAP ArchiveLink®interface to storage systems, ECM or document management systems and digital archives can also be connected to SAP applications. This created a powerful option for integrating documents and storing data that is no longer current elsewhere, in order noticeably to reduce the burden on the lead SAP system.

enaio® supports SAP ArchiveLink® completely via a certified archive interface for data exchange with SAP applications. Documents and e-mails can be captured externally in enaio® and displayed directly in SAP. This ensures that enaio® documents in the SAP system are automatically linked with the suitable business object. The documents are displayed in the lead application by means of the generic object services. Therefore they do not need to switch between two or more applications.

Transfer of data to an external system can significantly reduce the load on SAP. The noticeable improvement in performance of the solution as a whole is one of many direct benefits for users.

Benefits

Certified archive interface for data exchange with SAP applications

Load reduction on SAP due to external storage of documents and noticeable improvement in performance

enaio® as ECM solution for SAP can be connected with the ERP system in different ways. One option is connection via the SAP interface ArchiveLink® via which the audit-proof archiving of data can take place. Alternatively, enaio® can also incorporate digital records and other ECM functions into SAP via connectors.

Customer Opinions on the Integration of Business Software Applications

“From the get-go, OPTIMAL SYSTEMS was able to meet all of our requirements. […] SAP integration was a key factor in our decision.”