Resolution No. 37 of 2011 by the Minister of Municipality and Urban Planning Establishing and Specifying the Competences of Sections at the Administrative Units comprising the Ministry of Municipality and Urban Planning

Add New Section

Articles

Sections shall be established at the administrative units comprising the Ministry of Municipality and Urban Planning set out in the organizational chart attachedhereto and their competences shall be specified as set forth herein.

1. Organize the conferences, symposiums and exhibitions thatthe Ministry holds or with which it is charged and draw up the necessary budget in coordination with the Department of Financial and Administrative Affairs;

2. Make travel and accommodation arrangements for the Ministry’s guests and visiting and departing delegations in coordination with the Department of Financial and Administrative Affairs;

3. Organize cultural, social and sport activities for the Ministry’s staff and supervise the parties held by the Ministry or in which it participates.

1. Develop the draft annual audit plan for all the administrative units of the Ministry and the affiliated authorities;

2. Carry out an internal audit for all financial transactions and deliver a report onthe audit results;

3. Audit the Ministry’s final accounts;

4. Audit all applicable internal records kept by the Department of Financial and Administrative Affairs related to the various financial transactions and tenders;

5. Review the procedures of the personnel appointment, files, vacations, promotions and other personnel affairs, and ensure the observance of the governing laws, bylaws and decisions;.

6. Ensure the safety of the other property, escrows, furniture, tools, buildings and assets owned or supervised by the Ministry;

7. Audit the general conditions of tenders to ensure that such conditions shall be laid down within the framework of the effective laws, instructions and circulars;

8. Audit the documentary cycles of the inventory system;

9. Carry out periodic inspection of the Ministry’s warehouses and deliver reports about such warehouses in coordination with the inventory committees;

10.Review the periodic reports of the activities of the Financial Affairs;

11.Draw up periodic reports including the notes arising from anaudit and send the same to the authorities concerned for response within a specified period and commenting on the response of those authorities.

2. Ensure that contracts satisfy the requirements regarding conditions and documents, and obtain the approvals of the supervisory authorities for the contracts according to the applicable regulations;

3. Audit the monthly payment requests of the contractors and consultants subject to approval by the Ministry’s competent officials to ensure that paymentshave beenmade in accordance with the achievement statements;

4. Audit the variation and extension orders of the competent authorities and follow up the relevant approvals of the competent authorities;

5. Participate in the committees and action teams formed to study the contractors’ claims, cases and arbitrations to which the Ministry or the affiliated authorities are a party;

6. Cooperate with the competent sectors in studying the notes received from State supervisory authorities relating to all projects and contracts, and makethe recommendations required for taking the notes into consideration in the future.

1. Supervise the adoption of the procedures forcompensating the owners of expropriated or temporarily seized properties;

2. Supervise the adoption of the procedures fordemolitionof expropriated properties;

3. Deliver appraisal notices to the owners of properties to be expropriated or temporarily seized, paving the way for their evacuation;

4. Inspect and ensure the evacuation of expropriated properties and coordinate services with providers for the cutting off of such services;

5. Prepare for removals, invite demolition tenders, list the properties to be demolished, calculate the removal cost per property, supervise evacuation and demolition,and deliver them to the Department of the State Property.

1. Receive auditors and arrange programmes and appointments for the Undersecretary’s meetings and audiences;

2. Arrange the files, correspondence and documents of the Undersecretary’s Office;

3. Receive the correspondence sent to the Undersecretary’s Office and prepare the same for submission to the Undersecretary and its distribution to the competent authorities according to the Undersecretary’s instructions;

4. Draw up such memoranda and correspondence as may be assigned by the Undersecretary;

5. Liaise with various authorities to acquire the data required by the Undersecretary;

6. Notify the parties concerned of the execution of the Undersecretary’s instructions and directives and the follow-up thereto, and provide the Undersecretary with anupdate;

7. Receive the complaints brought to the Undersecretary’s Office, submit such complaints to the Undersecretary, and execute and follow up on the Undersecretary’s instructions in this regard.

1. Pursue and study all cases brought by or against the Ministry, or its staff, and draw up and follow up reports and legal memoranda, including recommendations and suitable legal proceedings about them;

2. Attend the sessions of the cases and follow up on the judgements and decisions made about them in coordination with the competent authorities;

3. Follow up on the execution of the judgements in coordination with the Ministry of Justice Department of State Cases;

4. Carry out administrative investigation into the violations attributed to the Ministry’s staff, draw up the necessary memoranda on the investigation results enclosed with the legal opinion and recommendations, and submit the same to the competent authority;

5. Submit and follow up on the approval of the investigation results and execute the procedures followed in this regard;

6. Express alegal opinion onthe disputes arising between the Ministry and any third party, or among the administrative units of the Ministry;

7. Offer all legal consultancy and express opinions and advice onthe disputes and legal complaints thatmay arise between employees and the Ministry;

8. Follow up on the execution of the disciplinary decisions and penalties.

3. Provide all data and information related to the legal affairs referred for the expression of an opinion;

4. Propose the draft contracts, agreements and memoranda of understanding to be concluded by the municipality and submit the same to the Department of Legal Affairs for review,following the necessary procedures in this regard;

5. Draw up and review the draft contracts to which the municipality is a party;

6. Cooperate with the Municipality Director in oral investigation into violations thatare attributed to any municipality staff;

7. Follow up on the topics and information required by the Department of Legal Affairs concerningdisputes and violations from the municipality concerned;

8. File the documents, records and files related to legal mattersreferred to it.

1. Execute the projects of the geographic information systems of a national nature according to the overall need of the authorities using those systems;

2. Draw up specifications and standards for the data dictionaries and studies of user needs to ensure the consistency of the State’s geographic information, compile and update the data dictionaries and study user needs for the topographic database;

3. Follow up on the geographic information systems at the concerned institutions of the State and undertake the technical studies required for upgrading the application of the geographic information systems at the State;

4. Assist parties using the geographic information systems by guiding them to the best solutions and ways for the application of the geographic information systems;

5. Collect, enter and assure the quality of the data of national projects;

6. Develop and maintain the applications used by the Centre and the general applications;

7. Provide support and experience for users of the geographic information network application;

8. Define software development standards for the geographic information systems;

9. Carry out the tests required for the trial and new geographic information system software prior to itsuse;

10. Design, build and maintain the Centre’s information network website and the electronic services it provides, and design and build the Centre’s publications and printed and electronic material.

1. Maintain all feeder roads serving residential areas inside the cities and villages. Maintenance works shall include all pavements, sidewalks, walkways, road lines, all traffic safety elements and lighting systems in coordination with the competent authorities;

2. Prepare the documents for maintenance tenders and the payment requests according to the stages of execution and the terms of the contract;

3. Develop the programmes and plans required to executethe maintenance works of the feeder roads inside the cities and villages;

4. Supervise the execution of maintenance contracts of the feeder roads inside the cities and villages according to the specifications drawn up by the State road maintenance manual and seek to minimize anynegative effects on road users;

5. Create a database for the feeder roads in coordination with the Department of Information Systems;

6. Receive the projects relating to feeder roads from the Public Works Authority after their completion and assure their quality according to the specifications and conditions drawn up in the preset receipt and delivery forms;

7. Organize and supervise public parking lots for vehicles of various types and propose and supervise the installation of meters at suchpublic parking lots;

8. Propose alternative ways for the control andmovement of trucks inside the cities and villages, either for the existing or proposed roads, in coordination with the authorities concerned;

1. Supervise, maintain and manage the gardens and parks lying within the municipality’s administrative boundaries according to the plans and programmes developed by the competent department at the Ministry;

2. Supervise the arable lands at the streets and squares within the municipality;

3. Estimate and meet the needs of the gardens, parks and streets including materials, machinery and manpower in coordination with the departments concerned;

4. Propose the needs for the areas, including gardens, playgrounds and inter-neighbourhood indoor courts;

5. Tend, irrigate and clean gardens and parks, and prepare the same for the public visits;

6. Fix the times for public visitstothe public gardens and parks, and collect the entry tickets;

7. Coordinate the provision of cuttings, flowers and palm shoots for municipality areas with the competent department at the municipality.

1. Control building and excavation works to ensure their conformity to the plans and specifications approved by the competent authorities, generateviolation reports for service on the violators and achieve reconciliation in respect of the violations in coordination with the Development and Building Permits Section;

2. Issue site cleaning certificates for building works after ensuringthat sites have been cleaned;

3. Issue backfill certificates after ensuring roads have been levelled and reinstated to a usable conditionfor vehicles and pedestrians;

4. Carry out regular inspection of buildings at the support service area, detect violations and take the necessary legal action;

5. Inspect the private and public State property lying within the boundaries of the municipality, and prevent encroachments on and occupancies of sidewalks and roads.

2. Inspect shaving shops, barbershops, dry cleaners and laundries within the administrative boundaries of the municipality;

3. Control foodstuffs in municipality areas, take samples for examination at the government laboratory and identify their fitness for human consumption;

4. Control the staff of food companies, ensuring observance of health and technical conditions relating totheir clothes and equipment, and to their medical fitness for dealing with and handling foodstuffs, and review the medical certificates proving their freedom from infectious diseases;

5. Take the necessary legal action against shops or workers that do not observeconditions and rules regarding health according to the provisions of legislation;

6. Supervise slaughterhouses and slaughtering operations, examine their products as well as the fresh and frozen meat offered at the shops selling meat;

7. Coordinate the inspection of shops and companies in light of the licences granted tothem in coordination with the competent authorities;

8. Issue a destruction certificate for anyfoodstuffs required to be destroyed;

9. Raise awareness in citizens of the requirements relating to the handling offoodstuffsin coordination with the competent authorities.

The General Control Section shall be competent to:
1. Seize violators of the Public Hygiene Law and take the necessary legal action;
2. Supervise markets and shops within municipality administrative boundaries, fix and control opening times, and prevent the exploitation of sidewalks and streets by the shops or hawkers;
3. Prevent the establishment of unauthorized kiosks;
4. Control hawkers in coordination with the competent authorities;
5. Control non-commercial public advertisements, posters, and signage;
6. Control public and private trucks to prevent the spillage of waste along public roads, and make seizure reports for violators according to public hygiene legislation;
7. Combat begging in coordination with the competent authorities of the State.

1. Supervise the maintenance of municipality buildings and facilities, and Ministry buildings located within the municipality’s administrative boundaries;

2. Supervise the guarding and internal cleaning works at allmunicipality offices, buildings and facilities;

3. Make contracting requests for the maintenance of equipment, building and modes of transport, and participate in the choice of the most suitable offer in coordination with the Department of Legal Affairs;

4. Provide maintenance and regular services for municipality vehicles in coordination with the Mechanical Equipment Department.

1. Develop transport and traffic plans within the framework of the comprehensive urban plan in coordination with the authorities concerned;

2. Develop five-year plans for the Transport and Traffic Sector based on the comprehensive urban plan;

3. Survey and collect the traffic data and information;

4. Devise the development plans and design standards of the transport and communications network and parking areas at all levels;

5. Plan the networks of the streets, bridges, tunnels and elements contributing to the transport networks in coordination with the competent authorities;

6. Contribute to the establishment of the technical standards of the transport networks, as well as the paths of roads, intersections and parking areas;

7. Undertake planning studies for the traffic routesof the land means of transportation and communications on all levels in coordination with the competent administrative units at the Ministry and the authorities concerned;

8. Study and approve the proposal of opening temporary and alternative roads.

1. Give final approval for the extension of service lines along the routesdedicated to transport and infrastructure;

2. Study and follow up on the transactions related to the implementation of the approved transport and infrastructure plans forthe urban and outerareas in the State in coordination with the authorities concerned;

3. Give final approval for the implementation of transport and infrastructure projects;

4. Coordinate with all service departments the transactions and infrastructure projects located at urban or outerareas.

Keep and maintain two separate records: one for the public property of the State and the other for the private property of the State. Real estate registration shall include detailed descriptions, area, boundaries and structures therein in addition to the subsequent data or disposals, a file being opened for each property;

Fulfil the land needs of the ministries, governmental organizations, and public authorities and establishments, and purchase the land required for those entities, as well as the housing projects;

Coordinate with the various State institutions executing projects by visiting sites for delivery to the competent authority to be ready for the execution of the projects;

Keep a special record for the government land allocated under the housing system, the land granted by the State, and the endowments of Emiriland, register the names of the beneficiaries and follow up on the execution thereof;

Receive the properties expropriated for public utility from the Expropriation Department and register the same in the State's name;

Register and save the data regarding the expropriation or purchase of private lands in favour of the State;

Transfer State-owned uncultivated lands, be they vacant, built on, or occupied by immovable or movable facilities, either to their occupants or others according to the applicable laws.

Deliver government land leased by the Department of the State Property to the lessees, receive the same after the expiry of their leasesand ensure that they are in the same condition they were upon delivery;

Propose investment conditions for the various parcels ofState land and conclude sale and replacement contracts;

Identify and draw up the necessary draft contracts (long-term, short-term contracts and appendecies ) to duly utilize, exploit and dispose of the public and private State property in coordination with the competent authorities;

Set the land value in coordination with the Expropriation Department Appraisal Section;

Propose the lease and sale requirements and conditions according to the provisions of the applicable laws and bylaws;

Remove any encroachments on State property in coordination with the competent municipality.

1. Keep and maintain two separate records: one for the public property of the State and the other for the private property of the State. Real estate registration shall include detailed descriptions, area, boundaries and structures therein in addition to the subsequent data or disposals, a file being opened for each property;

2. Fulfil the land needs of the ministries, governmental organizations, and public authorities and establishments, and purchase the land required for those entities, as well as the housing projects;

3. Coordinate with the various State institutions executing projects by visiting sites for delivery to the competent authority to be ready for the execution of the projects;

4. Keep a special record for the government land allocated under the housing system, the land granted by the State, and the endowments of Emiriland, register the names of the beneficiaries and follow up on the execution thereof;

5. Receive the properties expropriated for public utility from the Expropriation Department and register the same in the State’s name;

6. Register and save the data regardingthe expropriation or purchase of private lands in favour of the State;

7. Transfer State-owned uncultivated lands, be they vacant, built on, or occupied by immovable or movable facilities, either to their occupants or others according to the applicable laws.

1. Deliver government land leased by the Department of the State Property to the lessees, receive the same after the expiry of their leasesand ensure that they are in the same condition they were upon delivery;

2. Propose investment conditions for the various parcels ofState land and conclude sale and replacement contracts;

3. Identify and draw up the necessary draft contracts (long-term, short-term contracts and appendecies ) to duly utilize, exploit and dispose of the public and private State property in coordination with the competent authorities;

4. Set the land value in coordination with the Expropriation Department Appraisal Section;

5. Propose the lease and sale requirements and conditions according to the provisions of the applicable laws and bylaws;

6. Remove any encroachments on State property in coordination with the competent municipality.

The Financial and Administrative Coordination Section shall be competent to:
1. Monitor the personal transactions of employees and workers at the Department of Human Resources;
2. Archive communications and files;
3. Enter government vehicle and fuel consumption data automatically in the Mechanical Equipment Department system;
4. Control the fuel consumption of the government vehicles;
5. Supervise the execution of government filling station operation and management contracts;
6. Execute the documents required for inviting tenders and conclude contracts with the companies winning tenders in coordination with the competent tender committees in the State according to the legally applicable controls and provisions;
7. Monitor communications and requests sent to departments and sections both inside and outside the Ministry;
8. Control department item expenses (rent, spare parts, fuel and so on);
9. Execute financial documents to complete financial transactions in coordination with the Department of Financial and Administrative Affairs;
10.Execute material purchase order documents;
11.Manage and supervise the Ministry’s vehicle, equipment, material, and spare parts warehouses.

1. Follow the procedures required for granting, modifying or suspending various bonuses, rewards and allowances and draw up such memoranda, communications and draft decisions as may be required in this regard;

2. Follow the procedures pertaining to the Ministry’s personnel affairs in respect of all affairs regarding human resources;

3. Follow staff performance appraisal procedures according to the legally established provisions in this regard;

4. Identify employees who are nominated for promotion and follow their promotion procedures according to the legally established conditions, controls and provisions;

5. Draw up the first chapter draft budget in coordination with the Department of Financial and Administrative Affairs;

6. Identify and announce the Ministry’s job vacancies, follow the employment procedures of potential candidates and monitor them during their probation period;

7. Establish and maintainjob recordsfor each employee including their personal and financial data, and make anynecessary amendments to such data;

8. Identify the approved vacancies classified under general and specific groups;

9. Update Ministry staff databases;

10. Monitor Ministry staff attendance according to the legally established procedures.

1. Receivedecisions from the Personnel Affairs Section regarding the employment, promotion, reward, advance and other relevant dues,and make financial adjustments for the dues of Ministry staff according to the provisions of those decisions or contracts;

2. Enter the data of the monthly salaries and other dues in the automated payroll system and review the same to verify accuracy;

3. Draw up monthly payrolls for employees including the employee’s dues and deductions payable;

The Training and Administrative Development Section shall be competent to:

1. Identify the training needs of Ministry staff in coordination with the administrative units concerned;

2. Develop anannual training plan in coordination with the concerned departments and monitor its implementation after its approval by the General Secretariat of the Council of Ministers’ Government Human Resources Department;

3. Assess the internal and external training programmes through the actual return on performance development;

4. Undertake the necessary studies required for the planning of training programmes and linkage to the career path of each employee;

5. Plan and identify Ministry jobrequirements in coordination with the administrative units concerned;

6. Draw up a draft description, classification and order of jobs and follow up on the execution and development of the same;

2. Follow conclusion procedures and monitor the execution of maintenance and cleaning contracts;

3. Monitor communication services and the payment of the costs of suchservices;

4. Supervise the electricity, water, air conditioning and lighting services and such other necessary services required for sound and efficient work at the Ministry;

5. Develop and monitor the implementation of security and safety plans, and provide the required requirements, materials, logistics and supplies required for securing such services in coordination with the authorities concerned;

6. Identify and address Ministry needs with regard topurchases and services, draw up the necessary specifications in coordination with the departments concerned and include the same in the draft annual Ministry budget;

7. Safely receive and store items, control the movement of those items, meet the needs of the various departments and keep the necessary records in this regard;

8. Follow the procedures of public housing allocation to Ministry staff and providefurniture allowances in coordination with the authorities concerned.

2. Distribute incoming mail to the organizational divisions concerned according to the applicable procedures and regulations;

3. Receive, encode and record outgoing mail according to the applicable system and distribute such mail to the parties concerned outside the Ministry according to the applicable procedures and regulations;

4. File a copy of outgoing mail and send a copy through the archiving system to the authorities concerned according to the applicable procedures and regulations;

5. Open and maintainthe files required for filing copies of outgoing and incoming mail, messages, transactions, telegrams and so on according to applicable procedures and regulations;

6. Review the numbers written on outgoing and incoming mail, messages and transactions to ensure their conformity withthe file numbers;

7. Organize, arrange and archive files in such a manner so as toensure easy reference and safety from damage and loss;

1. Meet the needs of relevant committees and headquarters in coordination with the appropriateadministrative units;

2. Draw up and control all communications and correspondence of the committees in coordination with the relevant administrative units;

3. Regulate work at the headquarters, and provide and monitor the performance of the required number of employees and executives;

4. Supervise and deal with all administrative and financial affairs at the committee headquarters;

5. Receive the requests of the parties concerned in respect of rental disputes, collect and establish the fixed fees in the register maintained for this purpose, and submit the same to the chairpersons of the committees;

6. Receive funds or deposits from the parties concerned, issue the legally required receipts and deliver such funds or deposits to their recipients after following the legally established procedures.

1. Study and propose the execution of projects and information solutions for theautomation of the Ministry;

2. Carry out regular appraisal of the performance of the applicable information systems and work on improving the same in light of the applicable technological developments and standards in coordination with the authorities concerned;

3. Manage, equip and update Ministry databases on its servers, work on their maintenance and operationand monitor the data growth rates;

4. Authenticate all programs and systems used;

5. Provide central statistical data and work on the development of the application software in such a way as toenable the administrative units of the Ministry to acquire their respective statistical data;

User Comments

Search in Articles

Contact us

Phone: +974 44069994

Fax: +974 44069998

E-mail

contactcenter@almeezan.qa

Qatari Legal Portal (Al-Meezan) is a comprehensive website that encompasses, inter alia: First, all in force, amended and abrogated legislations since 1961 A.D; second, the judicial judgments- issued by the Court of Cassation which the Technical Office of Supreme Council of the Judiciary has classified, indexed and concluded the legal principles from them; third the legal fatwa principles issued by the Department of Fatwa and Contracts (a previous department of the Ministry of Justice); last, it involves legal scholarly references. The website is managed using renewed, scientific, professional and techniques. Moreover, It is conducted by qualified, distinguished staffs that rely on the highest level of professionalism, and equipped with the best international experiences, which enable them to cope with the rapid and unstoppable technological development. Al Meezan is managed by the best modern technical methods, making it a unique model, whether in terms of the technology used or in the presentation methodology of the legal information as well as the mechanism of searching thereon