Useful Automation – Todoist + IFTTT + MS Flow + Azure + Unroll.me

I always wanted to automatize a little bit all possible actions, which I repeatedly had to do every day. Just an example – I will go out from house to work and forgot to turn off Wi-Fi on my smartphone. When I will arrive to office, I would like to turn the Wi-Fi on as well and when I will go out from the building I would like to turn it off again. The same geo activities I would like to do with tasks. I like reminders at some specific time, but to be honest, there are millions of situations, when you are just late, or plans changed or…something J you know. So, I decide to get a change to Todoist as one of the best task manager I know – I already bought premium version after few months of testing. Another helping software is IFTTT and Microsoft Flow. With this combination, you have really ultimate guns in the cloud.

Task Management

Let’s start with Todoist premium. There is an add-on for Outlook on company pages as well as a standalone app in windows 10 store as well as desktop client or app for Android/iOS. After you will buy a premium subscription, you will get a chance to set GPS reminders, so when you will arrive to work, home or will go to market, you will immediately get all the tasks for that location. Another great thing regarding Todoist is fact, that you are able to transfer email directly to task – what wonderful job guys! Love this function, just click on an email, click on the icon in the ribbon and task is created – after that, I am able to set the category for this task as well as tags, project, a reminder for an hour, or location, priority, due date etc. After that, I can move email to some folder and when I will click on the task in outlook add-on, it automatically go through all the emails and will try a find specific one, connected to the task. After that task with email will be automatically opened for specific actions. OK, so I have all the tasks in one place, from all the important emails, which I have to work with, sorted by projects, tags, and priorities. Even that there are more great features in this software, this basic is enough, let’s moved to automation.

Smartphone Management – battery, services, data, etc.

IFTTT is service, which provides really a lot of automation. Firstly, I want to use Microsoft Flow as I am Microsoft oriented person, but the fact is, that I am able to automatize only a little bit of thinks I want to, so I just tried IFTTT and I was really surprised. I provide a LOT of automation possibilities, but I am not interested in many of them, what I bring for was:

How much time I will spend at work – based on GPS – auto save to excel timesheet in OneDrive

Emails on Office 365, Attachments, Tasks, Prioritization

OK, super cool – my phone is fully automated 😉 tried it, love it! All the things I am able to forget about now. So, let’s move to Microsoft Flow. What is actually great on Microsoft flow is fact, that Microsoft generally connect everything with everything last days and Microsoft Flow isn’t out of this 😉 So everything you want to connect with Office 365, OneDrive for Business, OneDrive, SharePoint, PowerApps etc. – everything possible. As I said, firstly I wanted to automate everything with Microsoft Flow and Azure Automation, but when I saw possibilities of IFTTT, I just had to say that it will take some time to be able to compare those products. Not only because of internet of things, but also from the possibilities of separate platforms and vendors. Flow, on the other side is great for Microsoft products. My choice regarding Microsoft Flow was really simple. I just want to make some improvements in emails (versus tasks), attachments (I still searching for them in mailbox) and rest of things? Let’s see. So, the first wave is:

Emails – high priority & from boss -> task in taskledo

Emails – attachments -> OneDrive for Business

Virtual Environment

OK, the last thing is to automate a little bit azure environment which I have. It’s no some huge environment, just a few virtual machines, which should be shut down, when I am at home, because I almost use these, when I am at the office, because it’s my only connection to normal windows 10 / server as on my company laptop, I am not an administrator, just standard user with a lot of limitations. I know, that you are able to do LAB environment in Azure, where you are automatically able to select at which hour the lab will be shut down and since when the lab will start up, but I want this on the standard virtual machine, outside the lab. OK. Let’s do this – there are many predefined automation scripts regarding azure automation services, so let’s use them in this case.

Auto turn on virtual machine in the morning

Auto shutdown virtual machine in the evening

Regarding most common automation scripts, there is a gallery, so the only thing you have to do to begin with some basics is to select script and put there some parameters like resource group of virtual machine, times, etc.

Daily newsletters etc. – Unroll.me

Uroll.me is interesting service, which I never heard about before, but seems really useful for me. I still received some subscribed emails. I think that everyone knows that. When you want to download some whitepaper, when you put some information on seminar or conference, when you want basically anything today. I always reserved some time once a half a year to unsubscribe from the services which I don’t want to, but looking for all the emails and small letters in the bottom which tell me – do you really want to unsubscribe? Click here, then here, bla bla. This service just scan your email for such a these emails and put them on one page. Then you are able to select from which services you want to unsubscribe by just one click on magic button and which of these services you want to collect to one email. ONE EMAIL J then you are also able to select in which time you want to receive this email with all the news you are interested in. Well maybe not for everybody, but I think that this is actually good idea.

So let’s tested all these services for some time and maybe I will give some update, but at the moment I feel a little bit more free, than before 😉 with more battery on my mobile, with automated important task and reminders on the go, with more data on my mobile….nice! So enjoy, test it, comment it in the bottom.

Really useful. I use Llama instead of IFTTT apps for android automation. It detects location based on cellphone tower polling instead of internet. Useful in countries where WiFi isn’t available everywhere 🙂 .

This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Cookie settingsACCEPT

Privacy & Cookies Policy

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are as essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may have an effect on your browsing experience.

Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information.