From a simple application to the necessary resume. From a plain bucket list to an office memo. We think we can work with Word. But it is when we sit down to write a serious professional report, we discover an important fact.

The visual draw of your professional report comes together with the “beautification” you apply to the content. Formatting is also an essential step for a document that flows well. So, you must focus a lot of energy on picking the right font, paragraph space, and the colors.

To decide on the terms of reference for your report, read your instructions and any other information you`ve been given about the report, and think about the purpose of the report:~ What is it about?~ What exactly is needed?~ Why is it needed?~ When do I need to do it?~ Who is it for, or who is it aimed at?This will help you draft your Terms of reference.

Memos and reports, like business writing of any kind, are largely purpose-driven - there`s some new idea to propose or important results to convey. The most successful way to deliver purpose-driven material is through clear and concise writing. Think carefully about the elements that need to go into creating sharply-written, persuasive, and even-toned business writing. Follow these four tips on how to write a memo or report.

The first page is the first point of contact with your reader. It is also your opportunity to make a favorable impression. Don’t let your lack of artistic skills be an excuse because Word takes up the job with its in-built gallery of title pages. All you have to do is marry one to the theme of the report.