Explo’RA scholarships

Explo’RA scholarships are funded by the French administrative area “Rhône Alpes” government where Jean Monnet University is located. Number of scholarships and fund awarded are likely to change from one year to another. You should not therefore relied upon those additional scholarships to plan and secure your budget to enroll in a Programme; but this could substantially contribute to your travel and living costs during semester 3 and semester 4 (Master Thesis).

Grant awarded

Explo’Ra grant amount to 95 € per week for a period up to 17 weeks (i.e. 380 € per month and 1615 € maximum for the overall study / placement time-frame).

When applicable, government-funded French nationals and students with disabilities are awarded an extra € 530.

Eligibility criteria

study / placement mobility should take place anywhere but in France and in the country of origin (for international students);

Applicants are register in a full-time degree at University Jean Monnet at the time of the application and mobility (which is the case for all CIMET / COSI students);

the applicant must have completed 2 semesters in UJM (which the case for all CIMET / COSI students);

placement / study mobility must be compulsory in the curriculum and lead to an academic degree to be delivered by University Jean Monnet (which is the case for all CIMET / COSI students);

placement should last 4 weeks minimum and study period 8 weeks minimum (which is the case for all CIMET / COSI students); note that it is not possible to require an extension of the grant period once the application has been submitted;

applicants who have already benefited from an Explo’ra scholarship are eligible for another consecutive period during the same academic year, but up to a maximum of 2 scholarships grants (2*17 weeks, including the application for the Master Thesis and up to a maximum of 48 week in total); attribution of a second Explo’ra scholarship is granted to applicants insofar as other applicants from the University Jean Monnet applying for the first time.

placement must take place in a different country than where the applicant studied during semester 3;

if the mobility finance and internship, applicants must receive a maximum of 554,40 € per month of placement allowances from their hosting institution (664.40 € for government-funded French nationals students and student with disabilities).

How to apply

This scholarship is directly managed by the International Office of the University Jean Monnet. It is important however to copy your Administrative Coordinator to any emails to allow the administration of your Master degree on the status on your application to allow informed-decisions in case you face issues. Compliance with deadlines, completion of required steps and forms and provision of relevant supporting documention is ultimately the sole responsibility of the applicants. In case of doubt, don’t hesitate to ask your Administrative Coordinator without delay.

The overall process (in French) and up to date documents can be found @

#0. February = validation of the mobility choice

The Administrative Coordinator inform the International Office of the student mobility choice.

#1. April = Pre-registration

An email from the International Office is sent to all eligible students, including an attached note with a link to an online platform for pre-registration. If you don’t received an email, please contact your Administrative Coordinator without delay. Guidelines in English are available.

Prepare the documentation you’ll need to register in advance:

University Jean Monnet student card;

IBAN / RIB (banking details of the account you whish the scholarship to be paid, the French bank account you’ve opened during inception week);

You need to sign up (create an account) if you apply for a scholarship managed by the International Office for the first time. If this is not your first application, you must use the login you’ve created at the time of the first application.

> English > My Application > register

Create a new account. Your family name should be written in uppercase.

You’ll be then redirected to the log in page

You’re now all set to start your pre-registration:

registered, you can log in and complete your application form.

Here are some guidance on how to complete the fields:

Personal data

If needed, please indicate international master office address to allow your Administrative Coordinator to forward you your mail to your new address

For 3DMT = Gjøvik University College = Høgskolen i Gjøvik / IT Department /

Norwegian University of Science and Technology

For MLDM = depends on your first choice of mobility as communicated to your administrative coordinator.

Start semester = WS 2015/2016

Start of mobility / End of mobility =

For COSI and CIMET = from 22 Aug 2015 / to 23 Dec 2015

For MLDM = from 1 Sept 2015 / to 15 Jan 2015

Teaching / working language = English

ONLY one entry needed

Mobility grant

Upon submission of these information, you’ll then be able to edit a .pdf.

Note that this pre-registration will be used for any scholarship application, including but not limited to Explor’RA scholarship.

Deadline for pre-registration for semester 3 of the 2015-2017 intake is 15/04/2016.

Print, sign and send this .pdf to your Administrative Coordinator along with following supporting documents (in separate .pdf signed documents):

> your CV;
> a cover lettrer;
> a RIB (french IBAN) in your own name, or in case you wish to receive the money to a third-party (friend, family) French bank account that is not in your name, this proxy form completed and signed (guidelines in English available here).
> academic certificate (downloadable on the ENT);

Deadline for sending these documents for semester 3 of the 2014-2016 intake is Tuesday 2nd of April 2015.

If the scholarship finance a work placement, please enclose as well:

> placement agreement or acceptance letter from host institution.

Documents for work placement should be send 3 weeks before departure at the latest.

University Jean Monnet have a limited number of Explo’ra scholarships earmarked for its students. There is therefore a selection based on merit and the University might decide not to finance the full duration of the mobility to allow more students to benefit from the scholarship. IMPORTANT NOTE: application sent directly to Rhône Alpes local government won’t be considered.

#2. June : signature of the scholarship application and learning agreement

After eligibility check by the International Office, you’ll be requested, in June, to sign your final application form and learning agreement and send back hard copies to your administrative coordinator. Deadline = 15 of June.

> A personalized application form will be send to you by email. Print and sign page 1 only. You’ll find personal ID on the back of this form, to be used to track status of the scholarship on the Explo’ra website and submit your report at the end of the mobility. Print page 1 only and sign it.

field of study = name of your master, year 2Study period = semester 1

> Here is the learning agreement template for 2016-2017 to be downloaded. Print page 1 only, fill it up carefully, sign and have your local academic coordinator signed as well.

IMPORTANT = use the address office of international relation office of the Faculty of Sciences, not your current address.

#3. July: Notification of attribution of the scholarship

“Rhône Alpes” local government (the financial donor) notify the administrative coordinator of results, and in turn s/he will inform scholarship applicants on the result of their application. Grant awarded is terms of weeks granted. Alternatively, you can check on your personal account on the explo’ra website current status of your application (see bellow – end page for guidelines).

Applicants must inform their Administrative Coordinator of this result by forwarding the notification.

IMPORTANT = Financial disbursement of the scholarship is not automatic. The grant is paid to the students in two installments and the grant awarded can be revised at the end of the mobility period on the basis of number of weeks of study / work placement actually justified.

#4. Before departure = FOR government-funded French nationals and student with disabilities ONLY

To benefit from the additional extra € 530 before departure or during the mobility period, you must send to University Jean Monnet International Office following supporting documents:

flight / train ticket/s invoices/s;

certificate demonstrating that you are supported by a French government scholarship based on social grounds;

AND / OR medical certificate demonstrating your disability.

#5. Upon arrival in the Host Institution = attendance form

Print, complete and sign and have your Local Academic Coordinator complete and sign following attendance form. Part of the form provide for an English translation, more translation is available on this doc.

(preferably) send one original hard copy of this completed and signed attendance form by post to University Jean Monnet International Office;

OR send a scan of this this completed and signed attendance form to University Jean Monnet International Office. You must in that case keep the original attendance form that must be delivered to University Jean Monnet International Office at the end of the mobility period. This option is therefore possible only for students planning to come back in France at the end of the mobility period.

#6. Upon submission of the attendance form = disbursement of the first settlement

You’ll be paid 75% of the grant awarded when and only when this attendance form is received by University Jean Monnet International Office.

Note that this grant can be revised at the end of the mobility period in case the planned duration is not justified and corresponding amount will need to be refunded.

#7. At the end of the mobility period = final attendance form

Print, complete and sign and have your Local Academic Coordinator complete and sign following final attendance formno earlier than 15 days before the end of the mobility period. Part of the form provide for an English translation, more translation is available on this doc.

(preferably) send one original hard copy of this completed and signed final attendance form by post to University Jean Monnet International Office.

OR deliver completed and signed final attendance form to University Jean Monnet International Office at the end of the mobility period. This option is therefore possible only for students planning to come back in France at the end of the mobility period.

Deliver to to your original, completed and signed attendance form to your University Jean Monnet International Office if you sent only a scan at the beginning of the mobility period.

#8. At the end of the mobility period = end of mobility report

See this guidelines to write a 2-3 pages report with regards to your mobility (you can write in English) and to upload it on the Explo’ra platform (external website of the financier).

#9. Upon submission of the final attendance form AND end of mobility report= disbursement of the second settlement

You’ll be paid the remaining 25% of the grant awarded when and only when final attendance form and end of mobility report is received by University Jean Monnet International Office.

Note that this grant can be revised at the end of the mobility period in case the planned duration is not justified and corresponding amount asked to be refunded.

5. You’ll find current status of your scholarship (for instance here, notification that the scholarship has been attributed for 17 weeks, i.e. for a total of € 1615 )

Application process – Semester 4

Eligibility reminders:

study / placement mobility should take place anywhere but in France and in the country of origin (for international students);

placement must take place in a different country than where the applicant studied during semester 3;

if the mobility finance and internship, applicants must receive a maximum of 554,40 € per month of placement allowances from their hosting institution (664.40 € for government-funded French nationals students and student with disabilities)

step

action

deadline

Person in charge

#0. eligibility check

administrative team check student eligibility and notify the students

administrative team

#1. pre-registration and application

Applicant pre-register on moveonline
NB: A new registration is needed for each new application. English interface available.
If this is not your first application, you must use the login you’ve created at the time of the first application.
See above for guidelines on how to register.Applicant send to administrative coordinator:
> moveonline application form signed in .pdf
> An up-to-date CV
> A cover letter demonstrating the need of a scholarship att: to the President of the region Rhône Alpes (in . doc)
> a RIB (french IBAN) in your own name , or in case you wish to receive the money to a third-party (friend, family) French bank account that is not in your name, this proxy form completed and signed (guidelines in English available here).
> the placement agreement, or if not edited yet a signed / stamped letter of intent from the hosting institution with corporate letterhead
> the final notification of n-1 Aand/or current year for scholarship for government-funded French nationals> As soon as possible, the signed placement agreement

#4. Additional supporting documents dor government-funded French nationals and student with disabilities ONLY

see above Application process – Semester 3

student

#5.attendance form

see above Application process – Semester 3

upon arrival to host institution

student / host institution academic staff

#6. disbursement of the first settlement

see above Application process – Semester 3

upon submission of the attendance form

“Rhône Alpes” local government

#7. final attendance form

see above Application process – Semester 3

at the end of the mobility period (no earlier than 15 days before the end of the mobility period)

student / host institution academic staff

#8. end of mobility report

see above Application process – Semester 3

at the end of the mobility period

student

#9. disbursement of the second settlement

see above Application process – Semester 3

upon submission of the final attendance form AND end of mobility report=

“Rhône Alpes” local government

Scholarship disbursement

The grant is managed by the Rhône Alpes region, in liaison with the International Office of the University Jean Monnet. Scholarships grants will be paid in several installments in a French bank account which administrative staff will help you to open upon arrival in France.

The grant is paid in two installments, 75% 2 months after departure and upon certification of arrival and 25% after the end of the mobility period, upon certificate of completion and reporting.

Don’t hesitate to forward to your administrative coordinator any emails you received from Explo’ra / Région Rhône Alpes or from the International Office for further clarification.

[last update = 23/11/2015]

With the support of the Erasmus+ programme of the European Union

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