Why Data Management Service Is Must For Efficient Administration?

Elements of Data Management Service

Data today plays a very vital part in the regular work cycle of every organization. So, it’s imperative that every organization manages data in the best manner possible. If you wish to incorporate data management service into your systems, you need to consider the elements of data capture that you may want to include in your systems so that it becomes an asset for your organization. Data Management Services entails various elements:

Handwritten data which is captured using automated software like Optical Character Recognition (OCR) etc.

Electronic documents like spreadsheets etc.

Keying in of data or data entry which is done after capturing data.

Text extraction from historical images etc.

Customized MIS and Electronic Document Management Systems.

Handwritten data that is entered on application forms for various entities like hospitals, Universities, etc. are captured using automated methods like Optical Character Recognition. Post such data capture, it is entered into ERP-based systems or CRM’s after which it is integrated with the systems of the organization whose data is being captured.

Electronic documents like spreadsheets excel sheets, word documents, etc. are either directly incorporated into company systems or later merged with the cloud system of the client server.

Manual keying in of data is also done if various fields in a form are to be captured & kept on record. For instance, if there is a hospital whose admission forms are to be scanned & later some fields have to be incorporated, manual keying in of data has to be done.

Text extraction from images happens in the case of say, a library, where for instance, there are historical books & old manuscripts, which are not in a state where they can be circulated among their members. In such cases, the text is extracted from those images for further referencing so that members can at least have electronic access to those rare manuscripts.

Customized MIS & Electronic document management systems are used for capturing of data & storing them in an electronic form in an organized manner. This can also be termed as records management systems and is at times used in conjunction with imaging & retrieval solutions. All put together or individually can be broadly termed as data management service.