Fiscal & Financial Aid Policies

Tuition and Mandatory Fees

The amounts shown in this catalog are subject to change without notice by action of the Texas Legislature or the UNT System Board of Regents.

The Board of Regents has been granted the authority, within established guidelines, to set tuition rates by program.

The Health Science Center is a state-supported institution subject to state laws. Extension of credit is prohibited and all financial obligations to the Health Science Center must be cleared prior to registration in the next subsequent semester.

Residency Regulations for Tuition Purposes

Rules and regulations for determining residency status are specified under Title III of the Texas Education Code and are available in the Office of the Registrar. In general, students must physically reside in Texas for the 12-month period immediately preceding their initial registration in an educational institution in Texas. Other factors may be considered for residency determination for tuition. Students who are not legal residents of Texas must pay nonresident tuition including the statutory tuition charges and standard fees approved by the Board of Regents. Certain residency exceptions do not affect actual residency status but do allow for a non-resident tuition exemption. Refer to "Tuition and Fee Waivers" section of this chapter for further information.

Responsibility of the Student

The student is responsible for knowing their residence status and for registering under the proper status. Any questions concerning residency must be discussed with the Admission Office in TCOM, SPH, and GSBS Programs before registration. Any student erroneously classified as a resident will be reclassified and will be required to pay all out-of-state tuition due. Attempts to evade non-resident fees may subject the student to the statute penalty and to possible disciplinary action.

Change of Status: Non-Resident to Resident

A student who is at any time classified as a non-resident retains non-resident status until reclassification as a resident is applied for and is approved by the Registrar.

Change of Status: Resident to Non-Resident

Students who are classified as residents but become nonresidents by virtue of any change of domicile must notify the Office of Registrar of such change immediately. Students who believe they have been erroneously classified have the opportunity for appeal by requesting review from whom the original classification was assigned or in the Office of the Registrar.

Tuition and Fee Waivers

Several exemptions and waivers are available to qualifying students. Brief descriptions of these are listed below. Waiver refunds must be requested during the semester application is made. Such requests must be made before the census date in any given term. Census dates are published in each school's Academic Calendar. Requests for retroactive refunds cannot be honored. Additional information and applications are available in the office of each program.

Exemptions and Waivers

Certain Texas veterans and dependents of deceased Texas veterans of the Armed Forces of the United States are exempted from payment of tuition. State application and other documents required. This exemption pays all tuition and fees except for the Student Service Fee and Property Deposit. The student must pay the Student Service Fee each term/semester.

Certain orphans of members of the Armed Forces, Texas National Guard and Texas Air National Guard are exempted from payment of tuition. Documentation required. This exemption pays all tuition and fees.

Certain students from other nations of the American hemisphere are exempted from payment of tuition.

Deaf or blind residents are exempted from payment of tuition. Official letter required. This exemption pays all tuition and fees.

Certain disabled peace officers are exempted from payment of tuition and fees. Official letter required. This exemption pays all tuition and fees.

Children of disabled or deceased firemen, peace officers, employees of the Texas Department of Corrections and game wardens are exempted from the payment of tuition. Official letter required. This is exemption pays all tuition and fees.

Children of U.S. prisoners of war or persons missing in action are granted exemption of tuition. Documentation required. This exemption pays all tuition and fees.

Resident rather than non-resident tuition is applied to out-of-state students enrolled through the Academic Common Market Program. This waiver waives out-of-state tuition. The student pays in-state tuition rates.

Resident rather than non-resident tuition is applied to U.S. military personnel, their spouses and dependents if they meet designated criteria. (Certificate must be approved by the Registrar prior to registration.) Form submitted by the Registrar's office. This waiver waives out-of-state tuition. The student pays in-state tuition rates.

Resident rather than non-resident tuition is applied to teachers and professor of Texas state-supported institutions of higher education, their spouses and their dependent children. Requires official application approved by hiring department. This waiver waives out-of-state tuition. The student pays in-state tuition rates.

Resident rather than non-resident tuition is applied to a teaching or research assistant provided the student is employed at least one-half time by the Health Science Center in a position that relates to the degree sought. Requires official application approved by hiring department. This waiver waives out-of-state tuition. The student pays in-state tuition rates.

Resident rather than non-resident tuition is applied to a non-resident holding a Health Science Center competitive academic scholarship of at least $1,000 for the academic year or summer for which the student is enrolled. Requires official approval from the department awarding the scholarship. This waiver waives out-of-state tuition. The student pays in-state tuition rates.

Students who are concurrently enrolled in more than one program at the Health Science Center are not charged duplicate fees.

Certain Health Science Center fees are waived for students enrolled only in off-campus courses.

*Exemptions and Waivers are governed by the Texas Education Code and are subject to change at any time.*

Tuition and Fee Refunds

A student who drops a course or withdraws from school within certain time periods may be entitled to a partial refund of tuition and fees. These refunds are calculated according to the category and time schedule listed in each school's Academic Calendar. Application fees, late registration charges, ID card fees, matriculation fee, delinquent payment fees, and installment handling fees are non-refundable. Any financial obligation to the Health Science Center must be resolved before any refunds will be made.

Class Drop Refunds

Refunds are made for any course dropped on or before the census date of each term (see each school's academic calendar for dates). The term's first class day is always the first official day of classes rather than the first day of an individual class. To calculate the refund for a class dropped, take the fee paid for the original hours and subtract the fee shown in the Tuition and Fee Register for the new number of hours. The difference between the two is the amount of the refund. Note: If all classes for the semester are dropped, see "Withdrawal Refund" in this catalog.

Withdrawal Policy and Procedure

If a student leaves the Health Science Center through withdrawal, dismissal or leave of absence, the following procedure should be followed:

Inform the Office of the Registrar which will direct the student to the appropriate form(s).

Complete required forms according to established deadlines (when applicable).

Students receiving financial aid are required to schedule exit interviews to process the paperwork for repayment. A student who leaves the Health Science Center without completing the appropriate exit process or leave of absence will be dismissed.

It is not always possible to complete the clearance process in one day. Until a student is cleared in all areas, a hold will be in force on his/her transcript. Withdrawal refunds are determined by the number of enrolled semester credit hours at the time of withdrawal. Withdrawal percentages are applied to the total amount of tuition and fees as prescribed by state law, not the amount paid. The withdrawal schedule and percentages of refund shown below pertain to total withdrawal for the semester. The withdrawal schedule and the percentages of refund are mandated by the Texas Legislature. The term's first class day is always the first official day of classes for the term rather than the first day the individual attends class. A withdrawal refund is based on the day of withdrawal, regardless of the date the class first meets. See each school's academic calendar for dates.

Withdrawal Refunds

The Health Science Center shall refund a percentage of tuition and mandatory fees to students withdrawing from the institution during a fall or spring term or a 10 or more week summer session according to the following withdrawal schedule.

Fall/Spring Term or 10+ Week Summer Session:

100 percent refund - Prior to the first day of classes

80 percent refund - During the first five class days

70 percent refund - During the second five class days

50 percent refund - During the third five class days

25 percent refund - During the fourth five class days

No refund - After the fourth five class days

Summer Session 5 Weeks or Less:

100 percent refund - Prior to the first day of classes

80 percent refund - During the first class day

50 percent refund - During the second class day

No refund - During the third class day and thereafter

Any financial obligation to the Health Science Center must be resolved before any refunds will be made.

Correction of Errors

Students are responsible for any additional amounts due the Health Science Center resulting from auditing and correction of records after registration fees have been paid, including all registration assessment errors, change from off-campus to on-campus classes, invalid employment waivers, etc.

Payments by Third Party

Checks issued by a third party in payment of a student's tuition, fees or other charges should be made payable either to the student or to both the student and the Health Science Center. Arrangements may be made with the Office of Student Financials where cash amounts should not be made available to the student.

Returned Checks

A returned check is defined as any check returned to the Health Science Center unpaid due to no fault of the bank or the institution. Upon receipt of a returned check, notification is mailed to the issuing party or the individual in whose behalf the check was issued. The address on the check and/or the address in the official record is used. An additional $25 fee is charged for each returned check.