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Office equipment is necessary for keeping any business organized, but not always is buying that equipment a good investment. Here are some of the top 5 advantages businesses have for leasing a copier instead of outright purchasing them.

Office stationery products such as pencils, papers, and staplers are used every day at work or at home. They are useful tools that help people perform everyday tasks. What is often overlooked with office stationery products is their history and how they were created.

Owning a copy machine can be a costly expense for small to mid-sized businesses. Raising the initial funds for a copier purchase can stretch budgets beyond profitable limits. The supply and maintenance cost of copiers can also be a financial burden. Leasing a copier helps businesses receive the office equipment they need with minimal upfront costs and minimizes the cost of maintaining office equipment. Here is what businesses should know about copier leasing in Houston.

When choosing a new office printer solution, you may be looking into different types of printers, scanners, copiers, and all-in-one printers. For many companies, all-in-one printing devices, also known as multifunction printers, are the ideal solution because they are efficient, reliable, and compatible with software for managed services. Even in today’s digital age, printing, scanning, and faxing are common actions performed in an office on a daily basis. If you are not yet sold, keep reading for a full list of benefits of an all-in-one printer for your office.

Every company has a fleet of office equipment--a combination of hardworking copiers, printers, and multifunction printers (or MFPs). Often we get so used to the presence of these devices that we start to overlook them, and then we won't be able to find places to improve the workflow and boost efficiency. Today, we'll take a closer look at copiers, printers, and more, and find out how to make sure you can put them to work for you.

When you think about data security, you're probably thinking about passwords and firewalls--however, there's another side to security that you can't afford to forget: print security. A print environment without the proper protection can be a huge risk to your company.

Three Big Risks

The first step to protecting your company, your data, and your printers is to understand the risks you're facing. Here's a closer look at three of the biggest risks, straight from our printer experts.

Your company needs office equipment that can keep up with you. If your copiers are clunky and slow, if your printers jam, if your technology is causing more problems than it's fixing, it might be time for an upgrade. But how can you know for sure--and what should you do once you decide it's time for some replacements?

What To Look For

First things first: you need to decide if an upgrade is in order. Luckily, when office equipment is on its last legs, you'll probably notice. Here are some important signs that it's time for an upgrade:

Today's technology is focused on packing a big punch from a small device. Just take a look at mobile devices, which can do many of the same things as a PC, without requiring a whole desktop, mouse, and keyboard setup. You may not realize it, but multifunction printers are following the same trend: they're getting smaller and more powerful, which means more space and less hassle for your office.

Copiers are hardworking, reliable parts of a daily office workflow. Now, what happens when they stop being so hardworking and reliable? Tasks can pile up, confusion spreads like mold, and efficiency drops by the second. On the other hand, the need for an upgrade is sometimes more subtle--little places where you're spending more money than necessary or a task that took longer than it needed to. Either way, when it's time for an upgrade, you'll know.

There are a lot of decisions to be made when it comes to office equipment, and they're all pretty important. What types of machines do you need? How many? How about multifunction printers? What will you do about maintenance and repairs? The truth is that all these questions are easy to answer--if, of course, you know the one question that will take care of everything: "Which office equipment provider is right for my company?"