This does not represent a verbatim transcript
of the Board Meeting and is subject to minor change.For the most up-to-date version, check the website
http://www.fairfaxcounty.gov/bosclerk/main.htm.This document will be made available in an alternative
format upon request.Please call 703-324-3151
(VOICE), 703‑324-3903 (TTY).

Budget Mark-up Session10-03

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The meeting was
called to order at 10:05 a.m., with
all Members being present, and with Chairman Hanley presiding.

Others
present were Anthony H. Griffin, County Executive; David P. Bobzien, County
Attorney; Catherine A. Chianese, Assistant to the County Executive; and Patti
M. Hicks, Deputy Clerk to the Board of Supervisors.

BOARD MATTER

1.AUTHORIZATION TO ADVERTISE A PUBLIC HEARING
TO CONSIDER AN ORDINANCE THAT WOULD CHANGE THE NAME OF THE POLLING PLACE FOR
LEEHIGH PRECINCT FROM THE BETHLEHEM BAPTIST CHRISTIAN ACADEMY GYM TO THE FAIR
OAKS ACADEMY GYM (SPRINGFIELD DISTRICT)(Tape 1)

(A)Chairman Hanley
relinquished the Chair to Vice-Chairman Hyland and moved that the Board direct
staff to prepare the advertised notice for a public hearing to be held before
the Board on May 5, 2003, at 4:30
p.m. and to complete the federal preclearance process thereafter in
advance of the June 10, 2003, Primary.Supervisor
McConnell seconded the motion and it carried by a unanimous vote.

(SAR)(FPR)(NOTE:The public hearings on the County's and Schools'
FY 2003 Third Quarter Review were held on April 7-9, 2003.)

Following
comments, Supervisor Bulova moved:

·Approval of adjusting
the Third Quarter Review to reflect inclusion of 1/1.0 SYE new grant position for the Department of Family Services
for the Title IV-E Revenue Maximization Program in the Federal/State Grant fund
and the State requirement that reimbursement for overtime and other associated
costs incurred as a result of the sniper incident be reflected as a grant from
the State. As a result of the State requirement for reimbursement associated
with the sniper incident, FY 2003 General Fund Revenues and Expenditures are
decreased by $365,891. A Board Agenda Item will be included in the April
28, 2003,
Board Package to request approval of receipt of the Sniper Reimbursement Grant
Funds.

·Adoption of Supplemental
Appropriation Resolution (SAR) AS 03083 and amendment to the Fiscal Planning
Resolution AS 03902 which includes the revenue, expenditure, and transfer
adjustments and grant awards and adjustments contained in the County and School's
Third Quarter Review, SAR AS 02100 to reflect final FY 2002 audit adjustments
and in accordance with Board Policy, 40 percent of the available balance after
administrative adjustments will be allocated to the Revenue Stabilization Fund,
which includes a transfer of $1.15 million and the corresponding managed reserve
adjustment, and half of the remaining balance after the allocation to the Revenue
Stabilization fund is transferred to the Schools, which includes a transfer
of $830,000 and the corresponding managed reserve adjustment for a total impact
of $850,000. These actions result in an available balance
of $850,000.

·Board approval
of adjusting the Managed Reserve to maintain the reserve at two percent of total
disbursements based on the actions taken by the Board as part of the Third Quarter
Review.

Supervisor Bulova
moved approval of the FY 2004 revenue and administrative adjustments as
identified in the FY 2004 Advertised Budget
Plan and the FY 2004 Add-On Package.The
resulting balance after these actions will be $3,857,488.Supervisor Connolly seconded the motion and
it carried by unanimous vote.

Supervisor
Bulova moved approval of the adjustments as outlined in Attachment A: FY 2004
Budget Proposal, as contained in the FY 2004 Budget Markup Process Handout dated
April 21, 2003, which results
in a balanced budget.

Following discussion
regarding School Education Officers (SEOs), Supervisor
Bulova amended her motion to approval of the adjustments in Attachment A, which
results in a balanced budget, and, as amended, to include funding of the SEOs,
as discussed.The County's share of SEOs
will be funded from the $93,000 that had been earmarked for Virginia Municipal
League (VML) dues, with the other half funded by the
School Division.The Board will address
funding for VML dues at the FY 2003 Carryover Review.Supervisor Connolly seconded the motion, which
CARRIED by a recorded vote
of eight, Supervisor Frey and Supervisor Mendelsohn voting "NAY."

Supervisor Bulova
moved that the Board direct staff to review available balances identified as
part of the FY 2003 Carryover Review to identify potential funding for land
acquisition.Supervisor Connolly seconded
the motion and it carried by unanimous vote.

Supervisor Bulova moved that the Board direct
the Department of Family Services to continue to aggressively pursue federal
dollars in support of child care.Any
additional funding identified as a result should be reviewed for allocation
to restore some or all of the $2.0 million reduced in the Child Care Assistance
and Referral program as part of the budget.Staff is to report to the Board to resolve this issue as part of the
FY 2003 Carryover Review.Supervisor
Gross and Supervisor Hyland jointly seconded the motion and it carried by unanimous
vote.

4.BUDGET GUIDELINES(Tape 1)

Supervisor
Bulova moved that the Board approve Budget Guidelines for Fiscal Year (FY) 2005
as follows:

1.
The Board directs the CountyExecutive
to develop a budget for FY 2005 that limits increases in expenditures to projected
increases in revenue.

2.
Information on the FY 2005 revenue and economic outlook should be forwarded
to the Board for discussion in late 2003 so that guidance to the CountyExecutive regarding the tax rate
as well as the transfer to the Schools can be provided by the Board.

3.
The available balances materializing at the Carryover and Third Quarter Reviews
which are not required to support County expenditures of a critical nature or
to address the Board’s Policy on the Revenue Stabilization fund should be held
in reserve to offset future requirement.

4.
In order to eliminate structural imbalances between County resources and requirements,
resources should be allocated with consideration for the continued availability
of these funds:

·
Non-recurring funds will be directed toward non-recurring uses.

·
Only recurring resources may be targeted toward recurring expenses.

5.The County’s Policy concerning the utilization
of recurring and non-recurring funds should be followed by the School Board.

Supervisor Connolly
seconded the motion.

Following discussion,
with input from Edward L. Long, Chief Financial Officer, the question was called
on the motion and it carried by unanimous vote.

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Office of Partnerships(Tape 2)

Supervisor
Bulova moved that the Board direct staff to review
the Office of Partnerships to explore options to provide these services under
a foundation rather than through a County agency.The review and recommendations should be provided to the Board to be
considered as part of the FY 2005 Advertised
Budget Plan.Supervisor Gross seconded
the motion and it carried by unanimous vote.

Public Safety Salaries(Tape 2)

Supervisor
Bulova moved that the Board direct staff to undertake
a comprehensive review of public safety salaries.In addition to comparing FairfaxCounty compensation with surrounding
jurisdictions, staff should explore the issue of holiday pay.The review and recommendations should be provided
to the Board to be considered as part of the FY 2005 Advertised Budget Plan. Supervisor Gross seconded the motion and it carried
by unanimous vote.

Mental Retardation (MR)
Grads(Tape
2)

Acknowledging
the work that has been done by the Human Services Council and the Fairfax-Falls
Church Community Services Board regarding the study of the Mental Retardation
(MR) graduate program, Supervisor Bulova moved that the Board direct staff to
undertake a review of these and other recommendations regarding the current
and future cost of the program and options for enhancing the sliding fee scale
to reduce the County’s share of these costs.The review and recommendations should be provided to the Board to be
considered as part of the FY 2005 Advertised
Budget Plan. Supervisor Connolly
seconded the motion.

Following discussion,
Supervisor Connolly asked unanimous consent that the Board direct staff to determine
the impact of the growth of the MR program on mental health and alcohol and
drug rehabilitation services.Without
objection, it was so ordered.

Supervisor Frey
asked unanimous consent that the Board direct staff to provide a brief description
of the final status of the current MR program class.Without objection, it was so ordered.

Following discussion,
the question was called on the motion and it carried by unanimous vote.

Supervisor Bulova moved that the Board direct staff to undertake a review
of the different types of certification and other supplemental pay that are
not included in the regular salary base against which retirement contributions
and benefits are calculated.This review
should include certification pay, retention pay, recruiting bonuses, and other
items not included in the regular salary base.The review, fiscal impact, and recommendations
should be provided to the Board to be considered as part of the FY
2005 Advertised Budget Plan. Supervisor Gross seconded the motion and it carried
by unanimous vote.

Athletic Field Maintenance(Tape 2)

Supervisor Bulova moved that the Board direct staff to work with the
Athletic Council and other community groups to undertake a review of the Athletic
Field Maintenance Program including appropriate fees to determine a reasonable
approach to implementing uniform field improvements and continuing maintenance.The review and recommendations should be provided to the Board to be
considered as part of the FY 2005 Advertised
Budget Plan.Supervisor Mendelsohn seconded the motion.

Supervisor Mendelsohn
asked to amend the motion to direct staff to include a review of the Adopt-A-Field
program, and this was accepted.

The question was
called on the motion, as amended, and it carried by unanimous vote.

Pay for Performance(Tape 2)

Supervisor Bulova noted that in FY 2005 the County will be entering the
fifth year of the pay for performance program and that pay for performance systems
typically have a four to five year "shelf-life" before changes are
needed to address problems/conflicts, offset rating creep, and to reinvigorate
the system.

Therefore, Supervisor
Bulova moved that the Board direct staff, in consultation with the Employees’
Advisory Council, to undertake a review of the program.The review and recommendations should be provided
to the Board to be considered as part of the FY 2005 Advertised Budget Plan. Supervisor Gross seconded the motion.

Following discussion,
the question was called on the motion and it CARRIED by a recorded vote of nine, Supervisor Hudgins voting
"NAY."

Health Benefits Subsidy(Tape 2)

Supervisor Bulova moved that the Board direct the CountyExecutive to work with public safety
and general County employees on further enhancements to the health benefits
subsidy for retirees.The review and
recommendations should be provided to the Board to be considered as part of
the FY 2005 Advertised Budget Plan. Supervisor
Gross seconded the motion.

Supervisor Hyland
asked that the Board direct staff to also review the program utilized by the
National Association of Counties regarding possible funding concerning retiree
medical insurance, premiums, and medical expenses.Without objection, it was so ordered.

Following discussion,
Supervisor Mendelsohn moved to amend the motion to direct the CountyExecutive, with information from
the retirement boards, to review all of the retirement benefits as part of the
review and encouraged the School Board to do the same.Supervisor Hyland seconded the motion.

Following further
discussion, with input from Susan Datta, Director, Department of Management
and Budget, the question was called on the amendment to the motion and it CARRIED
by a recorded vote of six, Supervisor Bulova, Supervisor Connolly, Supervisor
Gross, and Chairman Hanley voting "NAY."

Supervisor McConnell
asked to amend the motion to make the health benefits portion of the motion
a priority and build in a timeframe in which the Board is given information
on that portion of the study as soon as possible, and this was accepted.

Following discussion,
with input from Anthony H. Griffin, CountyExecutive, and Mr. Long, the question
was called on the motion, as amended, and it CARRIED by a recorded vote of nine, Supervisor Frey voting
"NAY."

Budget Process Redesign(Tape 2)

Supervisor Bulova moved that the Board direct staff to undertake a redesign
of the County budget process consistent with the efforts already initiated by
the CountyExecutive
to undertake a strategic planning process and linkage of strategic planning
goals to the annual budget.The redesign
should more clearly communicate funding decisions based on County priorities,
track and communicate program performance, as well as create measures to identify
County-wide success.The first phases
of this redesign should be included in the FY 2005 Advertised Budget Plan.Supervisor
Connolly seconded the motion.

Supervisor Kauffman
asked to amend the motion to include at the end of the second sentence of Supervisor
Bulova's motion "...across departments and agencies,"
and this was accepted.

The question was
called on the motion, as amended, and it carried by unanimous vote.

DS:ds

Supervisor
Mendelsohn moved that the Board direct staff to provide
competitive sourcing to be considered as part of the FY 2005 Advertised Budget Plan.Supervisor Bulova
and Supervisor Connolly jointly seconded the motion and it carried by unanimous
vote.

5.BOARD MARKUP OF THE CAPITAL IMPROVEMENT
PROGRAM (CIP) FOR FISCAL YEARS (FY) 2004-2008 (WITH FUTURE FISCAL YEARS TO 2013)(Tape 3)

Supervisor
Bulova moved that the Board approve the Advertised
CIP for FY 2004 – FY 2008 (with future fiscal years to 2013) with the following
amendments:

·
Revise the language in the Criteria for Recommending Capital Projects to include
staff recommendations and Board Member adjustments as outlined in Attachment
I of the Board Agenda Item dated April 21, 2003.

·
Direction to the County Executive and County staff to continue to work with
the School staff to ensure that the Woodson High School renovation project proceeds
in accordance with Board direction when it adopted the FY 2003 CIP, with planning
underway during 2003.

·
Direction to staff to work with the Washington Metropolitan Area Transit Authority
(WMATA) staff and participating jurisdictions to find
reasonable options to fully fund the County's share of the WMATA
System Access Program within the context of the County's debt capacity.

·
Direction to staff to make all necessary adjustments to reflect actions taken
during the Board’s decision on the FY 2004 Adopted Budget Plan that impact
the CIP.

Supervisor
Hyland seconded the motion and it carried by unanimous vote.

Supervisor
Hyland wished Chairman Hanley and Supervisor Mendelsohn
well after their last budget mark-up meeting.

Chairman
Hanley said that during her tenure as the Board's Chairman, Supervisor Sharon
Bulova has been the Budget Chairman.On behalf of the FairfaxCounty citizens, she thanked Supervisor
Bulova for all the terrific work she has done.