Welcome to the FSU Student Employment Website. Ferris students make up a pool of workers
10,000 strong! Our student employees have a reputation of being excellent, responsible,
dedicated workers and will prove to be an asset in your part time labor needs.

Identifying a need for Student Employees

Student employees are an important part of the FSU community. There are typically
more than 2000 student workers employed on campus every year. If you have a need for
part time help ranging from entry level to jobs requiring extensive knowledge and
experience Ferris students are an excellent resource to meet your employment needs.

Deciding Who you Want to View your Job Posting

After you have determined the job title you must decide if you will be posting the
position to all students or only work study students. If you post only to work study
students you will be assured only those students with a work study award will be able
to apply for your position. Posting jobs to work study students only will allow a
fairly small portion of the FSU student labor pool to view your job. If you choose
to post the position to both work study and non work study students the posting can
be seen by all Ferris students and you will have access to a much larger applicant
pool. If your departmental budget allows for it, we recommend posting jobs to all
students whenever possible.

Work Study vs. Non Work Study

Some students may be hired through the work study program. Work study is a type of
financial aid that is awarded to students who have demonstrated need via their Free
Application for Federal Student Aid (FAFSA). In addition to having need they must
also complete their application process for financial aid in a timely manner because
work study funds are limited. Work Study is awarded on a first come, first served
basis. The goal of financial aid is to award those students who have need and have
applied early. In some cases there may be additional work study that can be awarded
on a case by case basis depending on availability of funds. You may contact the Manager
of Student Employment directly with those requests as needed. Hiring work study students
allows you to not have student wages be deducted from your departmental budget but
rather, the student is paid by the state or federal government. Non work study means
that wages do come from your budget. Because of this, work study students are at a
premium resulting in little or no expense of the department in most cases. While work
study seems to be the most cost effective method to hire students, funding is very
limited and most students are hired through the non work study program. All students
are eligible to be hired through the non work study program as long as they are enrolled
at least half time at Ferris. We encourage you to post jobs as non work study because
it makes the jobs available to many more students and opens up a much larger applicant
pool for you to select your employees.

Posting your job

When you are ready to post your job you may go directly to the job posting area OR go through the Student Employment channel on MyFSU. Either location will allow you to post jobs. When you click on the “Submit Vacancy”
button your job posting will be sent to the Student Employment office to be reviewed
and made available for students to see.

Reviewing applications

Students who are interested in applying for the job you posted will print off a referral
form and a resume like profile. These forms will give you information on the student
that will help you decide who to hire. The students are directed to complete their
class schedule on the referral form as well. When interviewing students it is always
best to ask the same questions of all candidates and it is extremely important to
notify students as soon as possible whether they will be offered the job or not. It
is imperative that students find out that they were unsuccessful so they can continue
their job search as soon as possible.

Hiring Students

After you have made your selection you are ready to "hire" the student by processing
his /her payroll information. You will need to go to MyFSU and click on the Academics
and Services tab and go to the Student Employment channel. Click on Student Intent
Hiring Form. Be prepared to complete several questions such as semester/year you are
hiring for, job title, wage rate, FOAP number, start date etc. You will be asked for
your departmental FOAP even if hiring a work study student. This is done so your account
can be charged if a student exceeds his or her work study allotment. When you submit
this form it will indicate if this is a new student employee or a returning student.
New students will have to have additional information collected and forwarded to Student
Employment.

Required Paperwork

When hiring a new student or a student who has not worked in the last 12 months you
will need to have the student complete an I–9 form. This form certifies the student’s identity and their eligibility to work in the United
States. It is necessary for the student to present ORIGINAL documents to the supervisor.
There is a list on the I-9 form of acceptable documents. The supervisor must review
them and write the information on the I–9 form. Do Not Make Copies of these Documents. Regardless of what documents are presented for the I–9, the student must also present
their Social Security card for the employer to confirm the name and number.The W–4 form must also be completed by new students. The name should appear on the
W–4 form exactly as it does on the student’s social security card. Instructions for
completing the W–4 can be found by clicking here. The Student Intent to Hire , I–9 and W–4 forms must be submitted to the Student
Employment Office prior to the student beginning work.

Work Rules

There are many work rules specific to student employees at Ferris. Students may not
drop below half time enrollment, they cannot exceed 26 hours per week for US citizens
and 20 hours per week for International students. You may wish to consult the Student
Employment Handbook for a complete list of rules and regulations.

Volunteering

We have had several situations where students have volunteered to work for departments
with the expectation of eventually being hired as "paid" student employees. Apparently
the students, or at least their parents, are under the impression that they were hired
as student employees and should be paid for their efforts.

Volunteering can be very beneficial. Although students are not being compensated financially,
they often gain valuable knowledge and experience that will help them in the future.
To the departments, volunteers are a valuable resource when budgets don't allow any
additional hiring. It is critical however, that it be made clear to these students
that they are volunteers and will not be compensated for their time. This will eliminate
students coming in later asking to be paid for the time worked.

Of course, we recommend that students be hired through work study funds or through
your departmental budget whenever possible. However, if you come across students that
express an interest in being part of a project, whether it be for their personal or
academic knowledge, desire to be involved or looking to add something to their resume;
the fact that they will not be compensated needs to be clearly stated. An excellent
way to handle this situation is to send the student the attached letter of understanding that clearly defines their role and thanks them for their efforts