Office of Acquisition and Grants

REGULATIONS

Regulation Update: New OMB 2 CFR Part 200

The Office of Management and Budget has streamlined the Federal government's guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards in the new 2 CFR, Part 200. This circular consolidates the administrative requirements (A-110- & A-102), cost principles (A-21, A-87 and A-122) and audit requirements, (A-50, A-89, and A-133) for Federal awards into a streamlined format. The cost principles are for determining costs applicable to new, supplemental or continuation grant awards, sub-awards and other agreements with education institutions, non-profit organizations, State and local government agencies and Indian Tribal councils awarded after December 26, 2014. http://www.whitehouse.gov/omb/grants_docs

FEDERAL REGULATIONS FOR GRANTS AND COOPERATIVE AGREEMENTS

Cost Principals

Educational Institutions
2 CFR Part 220. This section establishes the principles for determining costs applicable to grants, and cooperative agreements with educational institutions.

State, Local, and Indian Tribal Governments
2 CFR Part 225. This section establishes the principles for determining costs for Federal awards carried out through grants and cooperative agreements with State and local governments, and federally recognized Indian tribal governments.

State and Local Governments
20 CFR Part 437. For the specified type of grantee organizations/agencies, these administrative requirements apply to all grantee and subgrantees awarded an SSA grant or cooperative agreement.

2 CFR Subtitle A, Chapter 1, and Part 25. This requires all grantees and first-tier subgrantees (other than individuals) to have a Dun and Bradstreet Data Universal Numbering System (DUNS) numbers and maintain current registrations in the Central Contractor Registration (CCR) database.

Central Contractor Registration (https://www.sam.gov/portal/SAM/#1) SAM is the official FREE on-line registrant database used by the Federal Government to collect, validate, store and disseminate data in support of agency acquisition and award missions. Grantees should register for CCR at this address.

Nonprocurement Debarment and Suspension
2 CFR Part 2336. This section adopts the Office of Management and Budget guidance in subparts A through 1 of 2 CFR Part 180, as supplemented by this part as the SSA policies and procedures for nonprocurement debarment and suspension.

Privacy and Disclosure of Official Records and Information
20 CFR Part 401. This section describes SSA's policies and procedures for implementing the requirements of the Privacy Act of 1974, 5 U.S.C. 552a and section 1106 of the Social Security Act concerning disclosure of information about individuals, both with and without their consent.

Note: Grantees may be subject to our background checks and fingerprinting in accordance with our personnel, security and suitability requirements. In addition, grantees are required to adhere to our policy regarding the protection of Personally Identifiable Information (PII). When making awards, we will distribute the necessary packages including forms and consents for completion, for both PII and Suitability Determination as needed.

Restrictions on Lobbying
20 CFR Part 438. This regulation prohibits the use of any appropriated funds to pay any person for influencing or attempting to influence an officer or employee of SSA, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with any of the following: awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

Drug-Free Workplace Requirements
2 CFR Part 2339. This section requires that the award and administration of SSA grants and cooperative agreements comply with the OMB guidance implementing the portion of the Drug-Free Workplace Act of 1988.

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