All Orders 6.2.16

What's New

Starting with release 6.2.16, All Orders has added features that will enable users to easily export/import and edit bulk information within the software.

This is was one of the most requested features from our users and was voted on at the "Creative Feature Session" at this year's CRUNCHTREAT.

In addition we have enhanced our tools for update BOMs in bulk, added multi line custom fields and more. Read on for the details!

Export/Import

You will notice on various lists and entity editing screens throughout the system a new Excel Export button. Some of the more popular ares it is available in include the item, customer, vendor and price level lists. This button can be used to export the data you need into the same format as our standard Excel import templates. By doing this we eliminate the need for exporting data from reports and then copying and pasting into our standard import template. Now you can export, make the changes you need and then import all without having to copy and paste a thing!

Bulk Updating BOMs

We've added a new and enhanced screen that will allow users to bulk edit bill of materials (BOMs). Simply go to the Production menu and click on the Bulk Update BOMs button.From here users can easily add new components in bulk, remove components in bulk or replace existing components in bulk. Select the components and the assemblies and click Process to quickly and efficiently get all your BOMs in order!

Multi Line Custom Fields

Ever wanted to add a new custom field to have notes, comments, or store any other type of data that needs to have multiple lines? Now you can! When managing custom fields and adding or modifying a Text type of field a Lines box will appear where a number of lines can be entered for how many lines should be visible for that custom field. Once a number larger than 1 is entered it automatically turns the custom field into a multi line that can store as many lines as needed and the number entered will be how many lines are immediately visible on the custom field entry screen before the user needs to scroll down.

Customer/Vendor Notes

Now users can view notes and comments for customers and/or vendors while saving order documents.

Edit Custom Fields on read only Ship Docs

Now users can create and edit custom fields on shipping documents even after the document has been marked as shipped or invoiced which would have rendered the fields as read only in the past.

Additional Features

Importing sales order from QB picks up custom fields as well.

Setting for showing customer/vendor notes when saving order documents.

Cost fields on the BOM screen made wider.

Download button on the attachments screen for downloading web based attachments locally.

New setting to leave inactive items off new order being created by duplicating existing orders.

We're always working to improve All Orders. If there is a feature you would like to see in a future release, please take a look at feature release page (link) to vote on other user-submitted suggestions or to submit your own.

Hey everyone. Welcome back to another weekly edition of the NumberCruncher blog! As our weekly readers know, our trainer/support tech, Tom, has been writing our weekly blogs for the past few months. But as summer starts to ramp up and Tom's calendar starts to fill with training appointments, I've been asked to take over. My name is Josh Goldberg, and i'm the marketing supervisor here at NumberCruncher. For the fans and loyal readers of our blog posts, please don't panic! Our blog's will continue to include support answers and how to's, for our product's including All Orders. But it will also include other exciting technology news and new features will be popping up all the time, so make sure you subscribe and follow the NumberCruncher blog, because you never know what will appear! As always, if you are struggling or have any questions about All Order's software, please visit our support page or give us a call at 866-278-6243 so that we can set you and your company up for a training session Today!

Today's blog post will focus on our product line. Kind of a reintroduction of who we are and what we offer. Before we can dive into our award winning products, we need to start with who we are. NumberCruncher, Inc is a leading provider of inventory and order management software for the QuickBooks community. Founded in 1999, NumberCruncher was the first developer to invest in QuickBooks software development kit from Intuit. Our mission has always been to provide innovative, scalable and cost effective inventory management solutions that solve real world business issues, resulting in total customer satisfaction, increased profitability and competitive advantage. Thousands of manufacturers and wholesale distributors rely on NumberCruncher solutions to manage their everyday business activities across the globe. From inventory control to production management to order processing and fulfillment, these solutions are unmatched in the marketplace, setting the standard for QuickBooks inventory add-ons for the manufacturing and wholesale distribution markets.

Our flagship product All Orders, is inventory software that bridges the gap between business accounting and business success. All Orders is a comprehensive inventory and order management software application that helps you make better business decisions in purchasing, shipping and receiving, order entry, production and inventory control. All Orders gives the business owner, manager and accountant the tools to be successful faster, easier and more efficiently. The best part about All Orders is the fact the application can be used as a stand-alone inventory software, or users can fully integrate it with QuickBooks, so you never have to enter the same data twice. Besides the integration with QuickBooks, All Orders also supports integration with 3D Cart, Magento, Sales Force, UPS, FedEx & USPS; just to name a few. If you are already an All Orders user, please make sure you have upgraded your software to the latest version 6.2.3, which was released in March. To verify your currently version, please go to Help --> About. The new update was for general maintenance purposes and includes all previous updates and addresses known issues.

After the success of All Orders, NumberCruncher got back to the drawing board and realized that in today's society, there's a growing trend of business owners who are constantly on the go and spend very little time, in their main offices. These owners were the inspiration behind our products All Orders Mobile & All Orders Web.

All Orders Mobile extends your company's inventory management by bringing it into your warehouse and allows you to take full advantage of the barcode label printing feature within All Orders. The goal of All Orders Mobile is to make your warehouse operations more efficient. After All Orders Mobile is installed on your Windows based device, it connects wirelessly to your All Orders database and download sales orders to be picked, purchase orders to be received and counted. Once a sales order is picked, the picking information will be uploaded in real time back to the All Orders database and automatically creates a Ship Doc. Similarly, once a purchase order is received through All Orders Mobile, the information will be uploaded to All Orders and a receiver will automatically be created. Finally, All Orders Mobile will update your count in All Orders with the new quantities.

All Orders Web is an e-commerce website that shares a database with your All Orders program. All items, customers, vendors, purchase orders, quotes and orders that are created within All Orders will be instantly available within All Orders Web portal and vice versa. One of the unique features of All Orders Web, is the ability to give role based access to your staff, sales reps, customers and vendors. The role based access feature, will significantly improve customer engagement and quality of service by allowing your customers to view stock availability, create quotes & orders, as well as, check on order statuses. Another beneficial feature of All Orders Web to businesses, is the fact the program is written using ASP.NET, so all the web forms are customizable. You are not only able to customize the look and feel, but you are also able to customize the "business rules" that are specific to your industry.

Finally, our newest product, ReorderPoint.com, might be the one to impact the industry the most. ReorderPoint.com is a purchasing tool that offers a systematic approach to forecasting inventory needs. ReorderPoint.com is a cloud-based application that integrates with All Orders and QuickBooks. The way it works is, during the initial setup, ReorderPoint.com, will import up to 3 years of historical data from your QuickBooks/All Orders files including sales figures, purchases and component usage. The program then uses statistical methods to determine lead times, trends, seasonality and special orders. Based on the type of trends we identify we apply a model (i.e. a mathematical equation to calculate lead time demand). We then use the lead time demand to calculate the reorder point. The program also regularly imports your current inventory status including on hand, on purchase orders and back order quantities. ReorderPoint.com then compares the inventory status to the reorder point and sends alerts when the status is below of nearing the reorder point. Additionally, ReorderPoint.com provides lists, reports and graphs you can use to analyze your usage and make more informed purchasing decisions.

Being involved in the software industry means your work is never finished. The minute you take a day off, everything switches up on you. We at NumberCruncher are always participating in new training exercises and growing our knowledge of QuickBooks & technology in general. Woodard is a company that empowers small business advisors through cutting-edge training, networking, coaching & resources. Next week Woodard is hosting their annual Scaling New Heights conference. This year's conference will run May 22nd through May 25th and be located at the Atlantis Resort in Paradise Island, Bahamas. If you will be attending Scaling New Heights, please make sure you stop by the NumberCruncher table at booth #96 and tell our CEO, Ian Benoliel that Josh sent you!

Hello everyone. Welcome back to the NumberCruncher Blog. As most of you know, My name is Tom and I am the trainer/support tech here at NumberCruncher. If you need to learn how to do something in the All Order's software, I'm your guy! Remember, if you are struggling with something in the All Order's software, please give us a call @ 866-278-6243. We can set up a training session with you and your company remotely. So make sure you build up those questions and give us a call to set up your session today! That's not what brings me to the blog today. What I would like to talk about today is something that customers ask about all the time, "How do I include employee Costs in BOM's." So sit back and enjoy the read!

Our first step is to create an item that we can put into a BOM. We're going to create a new item called "Labor" (or whatever you would like). This item should either be a non-inventory part, service or other charge group. If you are creating this item in QuickBooks, check the "This service is performed by a Sub-contractor, owner or partner." Next, go to the purchasing tab, enter the cost. The cost should estimate the hourly wages and benefits. Of course, we're going to need to select an income account and an expense account. For income, you can select any of them. For the expense account, create a new account Called "Salaries Applies to Finished Goods". Save and close this item.

Now it is time to include this newly created item in the appropriate Bill of Materials. Go to a finished good item and edit the BOM's. Simply add this item to the component lists. Save and close. Now we can start using this finished good on a work order that will include this new Labor Item's cost.

When you finish a production, the labor cost will be deducted from Salaries Applied to Finished Goods expense and included in the cost of your finished product. Now if the salaries account is greater than the Salaries Applied to Finished Goods, this means that a) you have processed payroll but have not yet finished the product or b) the Cost amount on the item is too low. If the Salaries account is less than the Salaries Applied to Finished Goods this means that either a) you have finished product but have not yet processed payroll or b) the "Cost" amount on the item is too high.

Well, I hope this has cleared any confusion you might have with creating Employee Costs in BOM's. If you still have some question's, place a comment below, and I will answer your question directly. You can also send us an email Support. It's Friday! Take some time to yourself this weekend and get ready for Monday! Enjoy!