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Corporate Governance - Ashok Leyland Corporate

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Corporate Governance

Corporate Governance

The Board of Directors and the Management of Ashok Leyland are committed to the enhancement of shareholder value,

Through sound business decisions, prudent financial management and high standards of ethics throughout the organization

By ensuring transparency and professionalism in all decisions and transactions

Achieving excellence in Corporate Governance by conforming to, and exceeding wherever possible, the prevalent mandatory guidelines on Corporate Governance and by regularly reviewing the Board processes and the Management systems for further improvement

The company has adopted a Code of Conduct for the members of the Board and senior management, who have all affirmed in writing their adherence to this Code.

Ombudsman

Another significant step has been the appointment of an Ombudsman to deal with any references, complaints or grievances about the Company, its employees or its dealings.

If the suppliers, employees or customers have any suggestions on governance issues or grievances or complaints on Ashok Leyland's practices - inclusive of its executives in various functions - which they feel ought to be raised with the Ombudsman and not with the usual channels of business, they may do so.

It is advised that the regular business dealings should be through the usual business functional channels. The Ombudsman will not deal with them under normal circumstances.

The Ombudsman is Mr. Shekar Arora, a former Executive Director of the Company, with an excellent understanding of Ashok Leyland as an organization and it’s functioning, having been with the Company for nearly 30 years. He can be contacted at shekar.arora@ashokleyland.com

Code of Conduct for Board members and the Senior Management

Members of the Board and the Senior Management, shall

Always act in good faith and in the best interests of the Company, its employees, the shareholders, the community and for the protection of the environment.

Adopt the highest standards of personal ethics, integrity, confidentiality and discipline in dealing with all matters relating to the Company.

Apply themselves diligently and objectively in discharging their responsibilities and contribute to the conduct of the business and the progress of the Company, and not be associated simultaneously with competing organization’s either as a Director or in any managerial or advisory capacity, without the prior approval of the Board.

Always adhere and conform to the various statutory and mandatory regulations/guidelines applicable to the operations of the Company avoiding violations or non-conformities.

Not derive personal benefit or undue advantages (financial or otherwise) by virtue of their position or relationship with the Company, and for this purpose

shall adopt total transparency in their dealings with the Company.

shall disclose full details of any direct or indirect personal interests in dealings/transactions with the Company.

shall not be party to transactions or decisions involving conflict between their personal interest and the Company’s interest.

shall not assign his/her office and any assignment so made shall be void.

Conduct themselves and their activities outside the Company in such manner as not to adversely affect the image or reputation of the Company.

Inform the Company immediately if there is any personal development (relating to his/her business/professional activities) which could be incompatible with the level and stature of his/her position and responsibility with the Company.

Bring to the attention of the Board, Chairman or the Managing Director as appropriate, any information or development either within the Company (relating to its employees or other stakeholders) or external, which could impact the Company operations and which in the normal course, may not have come to the knowledge of the Board/Chairman or Managing Director.

Always abide by the above Code of Conduct, and shall be accountable to the Board for their actions/violations/defaults.

In addition to the above, an Independent Director on the Board of the Company shall:

Exercise his/her responsibilities in a bona fide manner in the interest of the company;

Devote sufficient time and attention to his/her professional obligations for informed and balanced decision making;

Not allow any extraneous considerations that will vitiate his/her exercise of objective independent judgment in the paramount interest of the company as a whole, while concurring in or dissenting from the collective judgment of the Board in its decision making;

Not abuse his/her position to the detriment of the company or its shareholders or for the purpose of gaining direct or indirect personal advantage or advantage for any associated person;

Refrain from any action that would lead to loss of his/her independence;

Where circumstances arise which make an independent director lose his/her independence, the independent director must immediately inform the Board accordingly.

Assist the company in implementing the best corporate governance practices.