Many Royal visits start with an invitation sent to The Queen or another member of the Royal Family from a charity, organisation or community group, asking them to a special event or an historic occasion. Invitations to members of the Royal Family are welcomed, although not all can be fulfilled owing to the large numbers received.

If you would like a member of the Royal Family to visit for a special occasion, on a particular day, you will need to extend your invitation about a year ahead. Generally speaking members of the Royal Family finalise their official diary plans twice a year, in December and June for the subsequent spring and autumn seasons. An invitation should be made well in advance, especially if it is HM The Queen who is to be invited. Late invitations have little chance of success.

There, you will find a link to the Assistant Clerk to the Lieutenancy, Caroline Breckell, who will be pleased to offer you advice. It is the Lieutenancy Office that liaises with Buckingham Palace, the Private Office of the prospective Royal visitor and the host organisation.