8+ Simple Project Status Report Examples – PDF

Without a project status report, you will not be able to determine the current status of the project that you yourself are working on. It is also one of the very important communication tools that can help you in informing your team members, supervisor, manager, stakeholders, and clients to know how the project is progressing or regressing. You may also see Professional Report Examples.

There are myriad formats of project status reports since it varies from company to company. With the myriad formats, this also means that there are even more ways to make a project status report writing more overwhelming. However, with the help of this article, we are going to provide you with simple project status report examples that can make it easier for you to deal with the project status report you are creating as of the moment. You might be interested in marketing report examples.

What Is a Project Status Report and Why Is It Important?

It is in a project status report where all the business-critical efforts, progress, and risks regarding a single project can be found. You could get a bird’s eye view of a current project’s progress with the help of this document. You may also see expense report examples.

If you want to create an effective project status report, you have to make sure that you have created a status report that gives you the sense of accountability and ownership of the current project you are currently working on. Project status reports are very helpful when it comes to uncovering issues, mitigating risks, and ensuring that you are able to constantly stay on track toward your project plans or your goals for the project, as well as goals for the team. You may also like inspection report examples.

As the one managing or even doing the project at hand yourself, project status report may seem like another chore you have to deal with. However, for the client, project status reports are very valuable to them. It is in providing your clients with a project status report that you will be able to give the confidence and the assurance that you have not wasted their money and that their money is also delivering value. You may also see how to write a progress report.

If the project you are currently on is not client-based and it just came directly from your boss, handing them a project status report will make you look good, valuable, and important to your boss to the point that he or she will ensure the funding of the project. You may also see employee report examples.

Aside from being a valuable document for others, it will also become your valuable document. Despite the fact that creating a project status report can become such a chore, it cannot deny the fact that project status reports can be of great help especially when things will go off the rails which result to you needing a paper trail to help you get back on track. You may also check out trip report examples.

Purpose and Functions of Project Status Reports

You might think that a project status report is just another useless document that no one would care to read. Project status reports are more than just that because these can actually be of great help as soon as your project plan is already set in place and that the things are also in motion. You can create and send a project status report on a weekly or monthly basis, and even daily! But just keep in mind that there is really a need for you to do so. You might be interested in consulting report examples.

Project status reports should not only be seen as an extra, tasking job for producers and project managers because it is just “a part of the job.” Rather, it should be seen as a helpful tool that can help you pave the way toward the successful accomplishment of your project and that it should be done meaningfully in a way that it will indeed be useful not only to other people who will be needing it but also useful to you. You may also like recruitment report examples.

Here is a breakdown of the some of the functions of a project status report that you may have overlooked or taken for granted:

Project status reports help in creating and enable buy-ins from stakeholders.

Project status reports help in providing transparency to the real progress of the project toward its milestones.

Project status reports help in the identification of the issues and risks so necessary corrections can be applied easily and quickly.

Project status reports help in providing a high-level gauge of the project’s health.

Project status reports help in preventing any unpleasant surprises to the team members, bosses, clients, and stakeholders.

Project status reports is a helpful method that is helpful for keeping project members and managers in having a sense of accountability and responsibility.

Project status reports can serve as a paper trail.

Project status reports are the document that could help you when it comes to presenting the right information to the intended readers that could be your clients or your bosses.

Detailed Project Status Report Example

Monthly Project Status Report Example

Project Status Report Best Practices

Here are the best practices when creating a project status report:

1. Do not be afraid to create an ugly and unorganized first draft

Before you should deal with other things, make sure that you already have created an ugly and unorganized first draft of your project status report before anything else. You may also see monthly report examples.

By doing so, you can just write everything you know regarding the project. Also, you also have to determine the project status report template you are going to follow so you will be able to easily determine where you should be placing specific contents later on. You may also see progress report examples.

Doing this is beneficial for your project report status because it allows you to become extra mindful of the happenings within your project. This also allows you to freely write down whatever information you want your project status report to include without reservations because in this part, editing your work should not be one of your worries. You may also see investigation report samples and examples.

Right after doing so, take a short break where you can put your mind away from the thought of having to create a project status report. You may also like quality report examples.

2. Edit your ugly and unorganized first draft.

Right after taking a short break, come back and edit your project status report according to the format of the template you have in mind. It is in this stage that you should include that your project report status contains accurate contents and these contents are constructed in sentences that are free of errors. You may also see sample activity reports.

Sending an error-free project status report will send a message to your clients, team, and bosses that you are not taking the project status report writing for granted and that you have put an ample amount of time and thought into the status report that you are creating. This also translates to the fact that you treated the project status you have created with value and regard that equal to the actual project you are dealing with now. By sending a project status report that is filled with glaring error, it would translate that you do not care about the project status report and that you may possibly not also care for the actual project itself.

These are some of the necessary contents that you need to check on your project status report:

Project Name/Client Name

Project Vision

Project Health

Recently completed minor and/or major tasks

Minor and/or major tasks to complete next

Issues or Roadblocks encountered

Upcoming Tasks and Milestones

Here are some tips you have to follow when editing your project status report:

Cut out unnecessary and flowery words. Just be direct to the point and make it less overwhelming for the readers. No one has a lot of time to spare to read unnecessary lengthy project status reports.

In case you have forgotten or some relevant information, or if ever there were some changes during the creation of your ugly and unorganized draft of your project status report, this is your chance to include them.

Do not create a project status report that is more than one page unless you are required to. This is to ensure that you and the readers of the project status report you have create will avoid possible information overload.

3. Send and deliver your project status report right on time.

Well done for having created a simple project status report! It is now time for you to send and hand it, but before you should do so, here are some tips you have to follow to ensure that it will be received positively by the project team, your client, and/or your boss:

Distribute the project status reports to your team and clients and go out of your way to deliver it in a cheerful mood and avoid handing it in with a robotic face and voice.

Attach a thoughtful note on the project status report you are going to hand because this will send a message that your project status report is important.

Usually, you have to hand in your project status report during the status report meeting so that the people in the meeting will have something to serve as their guide and could even serve as the agenda of the meeting.

Another benefit of handing your project status report during status report meeting is that you will be able to easily apply and take note of the changes that will be discussed during the actual status meeting.

4. Confirm the project status report you have sent

It does not end after sending your project status report. You would still have to make sure that you will be able to make sure that your team and your client were able to read your project status report. They are accountable for reading your project status report and it is also a part of your job to ensure that you are able to enforce that accountability to them. You may also like medical report examples.

5. Make sure you get feedback.

At least within 24 hours, you have to make sure that you would ask your audience to confirm whether they have read the project status report already or not. Receiving a simple “yes,” “got it,” or even an emoji will suffice, but it will be great if you will generate questions and other queries from them because it can be helpful for your project status report. If you encounter anybody who will not respond at all, make sure that you will follow them up directly or personally so they will be notified. You may also like report writing examples.

You have to ensure that you will get feedback from your audience because this is a helpful document for them and not a hurting document at all. It is in getting feedback that you will be able to know if there is anything that you have to cut, include, or improve in order to make your project status reports that can serve your team, bosses, and clients effectively. You may also check out business report format examples.