Creating an Effective Notary Policy

Banker Resource February 11, 2013 — 1,359 views

When creating a statement or a document for official purposes, whether it’s a contract, a policy, or a letter, there are cases that require you to furnish the said document’s notarized copy to the recipient. Notaries are lawyers or individuals who have received legal training and attained the state license to perform legal acts. Much of a notary’s work revolves around witnessing people sign on documents. It is necessary to have a notary in attendance when you’re creating a document and entering into an agreement.

An effective notary policy is created when a notary public signs and stamps your documents. A notary policy may be developed by using programs such as Microsoft Word or the like. Following are a few useful steps that will help you create a good notarized document.

Format of a Notary Policy

Begin by loading the word processor on your PC. Use a professional format to write the document. The customary format for any professional statement or letter requires you to enter your name as well as your address at the top of the paper, followed by the date and the full address of the recipient. Then add the salutation (Dear Mr. Hyde), followed by the body and ultimately the closing. Make sure that you leave a line’s space between each part of the policy (such as address block, date, and body). The document must be vertically centered on the paper, so leave an equal amount of space at both, the bottom as well as the top of the document. Professional templates must be used in creating notary policies as they add more value to the document.

Get into the Details

The body of your notary policy must contain all the details of the business. The recipient must understand your terms and purpose fully well before entering into the agreement. List your objectives in detail and ensure that your recipient has attained a fair understanding of your business. Contact phone numbers or other applicable account numbers must be mentioned in the document.

After you have entered all the details into your document, closing salutations must be inserted. “Regards” or “Sincerely” are ideal closing salutations for a notary policy, following which you must leave two lines so that there’s a blank space where your signature can be inserted in the presence of a notary. Your full name must be printed at the document’s end. Make sure that your document is neat and presentable in order to display signs of professionalism.

Printing and Presentation of a Notary Policy

Once your document is ready, you will have to print it and present it to your local notary. You will be required to display identification issued by the government along with your printed policy when you visit the notary public. Licensed notaries usually work at insurance offices, banks, and at locations where check cashing is done. When presenting the document to the notary, you must sign in the designated area and request the notary to affix an official stamp so that the document is notarized.