PSI International

23. Administrator - Assigning Tests and Limits

In order for students to undertake tests, they must firstly be assigned them. Tests can be assigned to students at group or student level. There can also be a limit placed against students so they can only take a particular number of tests at a particular date.

Assigning Tests at Group Level

This section covers assigning tests at group level. Using this method can save time, as all subgroups and members within the group will automatically inherit the test assignments.

To assign tests at group level:

Find the group in the tree structure

Select the Assignments tab

Narrow down the list displayed to find the relevant test using the Filtering options (see Filtering the Assignments Display section below)

Tick the Use tick box by the side of the test required (first tick box column)

Click the Save button at the bottom of the screen

A message will then appear confirming Your changes have been successfully saved and are available to all members who are part of that group.

When a test has been assigned to a student at group level, the Use tick box is greyed out and an information symbol will appear to the right of the test under the student’s Assignment tab. This allows an Administrator to see where the inherited assignment has come from.

By selecting the information symbol the Inheritance information window appears showing where the test has been inherited from.

Please note that assignments applied at a folder level can only be removed at this level.

Assigning Tests at Student Level

This section covers assigning tests at a student level. Using this method enables students to have different assignments from those inherited by a group assignment.

To assign at student level:

Find the student in the tree structure

Select the Assignments tab

Narrow down the list to find the relevant test using the Filtering options (see Filtering the Assignments Display section below)

Tick the Use tick box by the side of the test required (the furthest left tick box)

Click the Save button at the bottom of the screen

A message will then appear confirming Your changes have been successfully saved and are available to that student only.

Filtering the Assignments Display

A list of all assignments are displayed automatically when accessing the Assignments tab. Use the following filters to narrow down the search to find the relevant tests:

Use the Show all drop down to narrow the list down to all those tests that are either assigned or unassigned

Use the All categories drop down to narrow down the category required

The Filter facility can be used to sort the list even further using a keyword; type the keyword in the blank Filter field, press Enter and the list will then be shown according to the keyword

Once the filters have been chosen, this selection will then be the default for any further assignments made; however, the filtering can be changed at any time.

Assigning Limits

Limits can be set on assignments to ensure Candidates do not take any more tests than are required, regardless of what balance of tests they have available.

The usage of assignments can be limited both by setting a from and to date for their use and by setting a usage limit.

Assigning Limits to a Group

Limits can be assigned to groups by following the steps below:

Find the group folder in the tree structure

Select the Assignments tab

Click the Limits button (located between the All Categories and Filter fields)

Type the limit in the Usage field next to the test to be restricted

Enter a Use after, Use before or Target date if required

Click the Save button at the bottom of the screen

A message will then appear confirming Your changes have been successfully saved and are available to all members of the group.

Assignments applied at folder level are inherited by all users within that group. These assignment limits can be changed for an individual Candidate as described below in Assigning Limits to a Student.

Assigning Limits to a Student

To change a limit assignment for a particular student only, use the following steps below:

Find the student in the group folder within the tree structure

Select the Assignments tab

Click the Limits button (located between the All Categories and Filter fields)

Type the limit in the Usage field next to the test to be restricted

Enter a Use after, Use before or Target date if required

Click the Save button at the bottom of the screen

A message will then appear confirming Your changes have been successfully saved and are available to that student only.

Please note that the user must have a credit in the Balance tab to take the test.

Changing an Inherited Student Assignment

To change an assignment limit that has been inherited from a folder for a particular student only, use the following steps:

Find the student in the group folder within the tree structure

Select the Assignments tab

Click the Limits button (located between the All Categories and Filter fields)

The inherited assignment limit is shown in the Usage field already and the Inherited Information icon is shown to the right of the row. Select the Inherited Information icon and the information displays details of where the limit has been inherited from.

To change the inherited limit for this student only:

Close the Inherited Information window

Type the limit in the blank Usage field above the inherited limit

Enter a Use after, Use before or Target date if required

Click the Save button at the bottom of the screen

A message will then appear confirming Your changes have been successfully saved and are available to that student only.

Please note that the user must have a credit in the Balance tab to take the test.