Show the "under the bonnet" aspects of Wikipedia that they won't have seen, e.g. page view stats, formal review processes, BaGLAMa stats for image collections.

Give examples of peer organizations that already share with Wikimedia. Eg if approaching an art museum, show how much Smithsonian content is on Commons.

Consult the mission and objectives of the organisation: scholarly societies & universities often have explicit goal of promoting public understanding.

Proactively dispel pre-conceptions about Wikipedia/Wikimedia.

Learn about the pressures the organization it is under and what it is trying to achieve.

If a person stays negative towards Wikimedia, don't waste effort but move on to someone else.

If someone is generally positive about Wikimedia, suggest something specific they could do.

It will usually take repeated meetings to get across not just that WP/WM is relevant to their work but that they should actively give resources and time to a partnership.

Defining the role of the Wikimedian,

Michelle the name of "Wikipedian" made it hard to work within the Wikipedia community

Richard: institutions in the same field, had a lot of different; how do we talk among eachother? This is an emerging profession --

CFCF: don't need to define the role very firmly, the only defining feature is in-depthness in the organization. We should give examples of different types of WiR-roles.

Ewan: the conversations between the wikimedia community and the institution

Kelly: WiRs do different things - buidling content or relationships or workflows or ... all of the previous -- culture change is really hard to evaluate

John: NIOSH has several WiRs who do very different things, from programming roles to content creation

Many of the models are of GLAMs, but not really optimized for STEM --

Outreach is a core part of GLAM — so Wikipedia can be promoted as a natural part of their work

Melissa: its important that each institutions define how the roles are examined -- the "in Residence-ness" creates a lot of interesting creative tension that is really important

Daniel:Could do better job at keeping records of our job-postings & how the role was negotiated . We could have it in a wiki-format where all job-postings should be placed (in addition to wherever the organization needs to have it)

Mary Mark Ockerbloom -- who is the constituency that you work with? How do you create a constituency that is the focus of your work — Creating a WikiSalon for expert to expert communication?

One of the

Thomas Bollinger: lots of competing definitions and identities, and the

Cassandra Dellicourt -- scope is changing a lot

Question from Daniel: how is Wikidata changing things?

Martin: WD opens up new kind of partnership: sharing secondary data from research projects. This opens up a new set of people to target: lead investigators in research projects. This also implies a slightly different set of skills from the WIR. We need to get through to GLAMs that if the Wikipedia representation of their collections/ artists is inadequate, they can help fix it by sharing catalogue data.

How to measure cultural change?

Ewan: important to have Key Performance Indicators and measurable changes to show, even if the main point of the project is cultural change.

Martin: use an online survey or joint letter. In Oxford, staff were able to vote for projects that should recieve further funding. Emails to event attendees resulted in WIR project getting as many votes as all other projects put together. Now considering working on a joint letter with professors to express value of working with Wikimedia.

PRESENTATION / SLIDES / LINKS TO MATERIAL SHARED

ACTION ITEMS / RECOMMENDATIONS / NEXT STEPS

Job-listings: Many localities require public job-listings allowing multiple applicants. We need to create examples which include metrics that can be used to ensure qualified Wikipedians/Wikimedians can be chosen over less serious candidates.

Roles: We should give examples of different WiR roles — and how they've worked within different organizations.

Forum: We need similar forums to GLAM, mailing lists, facebook group, on-wiki group? We should support eachother…