Each year, CYC offers a program book, which is a huge marketing tool for the choir. It is given out at each concert as well as on our tours to visit other choirs, organizations and countries. This year, we expect to order about 2,000 copies!

As part of the choir program, each member is required to sell/purchase a $100 program book ad. This fee is already included in your tuition total. If you prefer not to create an ad, we will list your contribution under our Patron Listing (i.e. Friends and Family of “Singers Name”).

If you choose to sell your add to a family member or friend, the ad fee will be paid for by the sponsor, and thus you will pay $100 less towards your tuition total. Even if your sponsor prefers to purchase a larger sized ad, you still only receive a $100 deduction on your tuition total.

Then submit your Full color ad via Word document (.doc) (Word Perfect / .wps is not accepted), or High-Resolution PDF and email it to rbreeden@cincinnatichoir.org. For quality control reasons, we cannot accept scanned materials! You will receive a confirmation email once the ad has been received. IF YOU DON’T receive a confirmation email within 24 hours, please follow up with Rachel Breeden.

You must turn in your ads on or before the absolute deadline of October 31.

This deadline is necessary to meet our printer’s deadline. With over 200 choir members, there will be no exceptions to this deadline. Thank you for your understanding in this matter.

Limited tuition Assistance is available for all choirs. Please CLICK HERE to apply.

It is as important to the team effort to appear professional and artistic as it is to sound professional and artistic. Upon arrival at a concert venue, all singers should be clean and wellgroomed with no obvious make-up, hair accessories, or hair colors. Hair clips that match the color of the hair are permitted and only natural hair colors are permitted for performances. Jewelry, earrings (except earring studs) and other accessories will not be permitted. If a tie or scarf is not on, the singer may borrow one from the choir. If all ties and scarves are already on loan, the child will not be allowed to perform in the concert. Perfume is not allowed because it can potentially cause allergic reactions in other singers. If a singer does not dress properly, he/she may be excluded from the performance.

Casual Uniform

All members of all choirs are required to have a CCC or CYC red polo shirt. The CYC shirts are in stock at all times through the CYC Office. CYC Polos will be available for sale before and after the parent meetings or by completing the CYC Polo Order Form and turning it in with payment to the CYC Office. Unless otherwise specified, the CCC or CYC red polo shirt is to be worn with plain black pants, black socks and shoes for boys and black flats for girls.

Formal Uniforms

*Members are responsible for ordering their own uniforms by dealing directly with the uniform company.

Black Tie. Assigned by CYC. $10 replacement if lost or damaged. Please wash in COLD WATER and line dry if needed.

Dark socks with black dress shoes

Used Uniforms

CYC’s parent organization will conduct a used uniform sale before and after the mandatory parent meetings in September. Used uniform items will be available on a first-come basis. Items not available must be purchased directly from the suppliers.

Gently used uniform items may be donated to CYC and dropped off at the CYC Office during regular rehearsal times or at the Preparatory Department office during regular business hours. We accept these items year-round.

CYC Spiritwear

CYC Spirit Wear can be purchased with cash or check only at each CYC concert (limited sizes available), or by downloading the CYC Spiritwear Order Form and providing it during rehearsal to the choir manager, with payment, by no later than November 4th.

All parents/singers must sign the last page of the Handbook, as an acknowledgment that they have received and understand the information in the handbook and in the Parent Code of Conduct. Please print and complete the last two pages about your singer/parent agreement and your prefered payment plan and provide to Jim Waddle: Jwaddle@cincinnatichoir.org

Emergency Medical Form

Please click here to download the CYC EMF form. After completing the form please return it to Jim Waddle in the CYC Office in Dieterle Vocal Arts Center.

Parent Meeting Handout

Attendance Policies

Cincinnati Youth Choir is an award-winning, nationally and internationally respected choral organization. It provides a unique experience to all singers and requires a high level of commitment and responsibility. Each child is independently important to the success of the program. Just as with any other team effort, the success of the choir is reliant on the consistent attendance of all of its members.

Please consult school calendars, sports calendars, and family calendars early in the year to identify possible conflicts. We strongly encourage that each of our singers be members and leaders of their school choruses. The only exceptions are when the school music program requires that students choose between instrumental ensembles and chorus or when the child’s advanced education schedules do not allow time for participation, therefore, leaving CYC as the only alternative for choral study.

CYC members are expected to treat school performances as a priority over a CYC performance unless otherwise negotiated between a CYC conductor and the school director. School performances are identified as performances for which a grade in school will be given (orchestra, band, choir concert); not an extracurricular activity (school plays, musicals etc.).

Mandatory Rehearsals and Performances

All rehearsals and performances are mandatory unless otherwise indicated on the choir calendar. An absence for any reason from a final rehearsal (“dress rehearsal”) may result in the singer being excluded from the following concert and is up to the discretion of the conductor.

Attendance Requirements and Notification Procedures

Excused Absence From Rehearsals and Performances: A choir member may be considered excused for:

Illness

Death in the family or family emergency

Conflict with a mandatory school performance/commitment

In order to be excused, the Operations Manager must be notified, by a written note, email, or voicemail as soon as possible prior to the rehearsal. For rehearsals only, parents may leave a message with CYC staff at 556-0338 or jwaddle@cincinnatichoir.org and we will notify your Choir Manager and conductor. Excuses should include the child’s name, choir your child sings in, reason for dismissal or tardiness, and the parent’s contact information. Notes without a stated reason will be considered unexcused.

If an unforeseen complication has come up on the day of a performance (not a rehearsal), please contact Jim Waddle, Operations Manager, immediately via (513) 446-9508. Your child’s unexpected absence will require alterations in the ensemble, which will need to be revised as soon as possible by the conductor.

As much as CYC supports a child’s need to maintain good grades and receive a good education, we cannot regularly accept homework as an excused absence from rehearsals and never from performances. Singers should plan ahead.

Notification of planned absences must be sent in as early as possible, and no later than 30 days prior so that artistic staff can plan accordingly.

All written absence notification regarding performance conflicts will be reviewed by the staff on an individual basis and determined “excused” or “unexcused” based on the degree the absence would compromise the choir and its performance and/or the conflict expressed.

Weather Policies

If the University closes, the information will be announced on all media outlets. In addition, we will issue a notice on the website, through e-mails, on the CYC Facebook pages, and via text through Remind101.

CYC also reserves the right to cancel rehearsals when the University remains open but staff members have a concern about the safety of choir members and families en route. All CYC weather cancellations will be announced on major television and radio stations.

Cincinnati Youth Choir

University of Cincinnati
College-Conservatory of Music
Cincinnati, Ohio 45221-0236
Phone: (513) 556-0338