Rotor

Effortless time tracking & reporting for Trello

Flexible Reporting

You can see who did what at which time. How many hours were spent on a task, everything categorized by boards, lists, members and cards.

As how Trello adapts to your workflow, Rotor will keep out of the way too. No need to setup specific lists or install unnecessary browser extensions.

Get an instant view on what your team is working on. Time is shown by members across multiple boards and also by cards.

Filter your data as you see fit

We provide flexible filters and views so you can see relevant data for your reporting needs. You can filter by start and end dates, by organization, one or multiple boards or members, open or closed boards and by individual cards.

You can even export this filtered view. Currently we offer Excel exporting.

Add Notifications

Remind yourself and your team on activity. You can set hourly, daily, weekly and montly notifications on each of your boards.

It's after work hours and time to go home? Set a daily reminder for your team to move the card out of the "In Progress" list. Currently supporting e-mail notifications, you can even set e-mail templates and variables to further customize each e-mail.

Your team members live in different timezones? No problem, every team member will receive the set notification in his or her timezone.

Step 6

How Does It Work

1. General

Rotor for Trello tries to be as transparent as possible, it allows you to use Trello as you used before, no special setup in Trello is necessary (e.g. special board names or list layout).

After authorizing your account to be used by Rotor you need to separately enable time tracking on your boards.

Rotor for Trello tracks time spent for a card in a list, this is how all the elapsed times and other metrics are calculated.

Note - Rotor for Trello is still in the early stages of development, if you find any bugs or if you have any feature suggestions please see the bug report section below. Any and every feedback is appreciated!

2. Tracking / Untracking a Board

By visiting the Boards Page you can see all your Trello boards, categorized by organizations. You need to enable tracking of a board in order to actually track the time a card is spent in a list.

By enabling tracking (see How To Use - Step 3) you also need to select the active list in order to see the time for that list.

Rotor for Trello tracks ALL the elapsed time for each card in ALL the lists, but to ease the reporting interface you can only see one active list each time.

All the active lists across your tracked boards are summarized in the Overview tab on the Time Reporting Page.

If there are multiple members on a single board and some or all of the members also use Rotor for Trello, when they enable tracking on the board they will also see the time tracked if the board was already tracking time by another member.

A board is truly untracked if all the members disable tracking.

To better understand this let's consider the following example:

John enabled tracking on TeamBoard on Monday.

Mark enabled tracking on TeamBoard on Wednesday.

Mark will also see the tracked time from Monday, because John was already tracking TeamBoard.

John disabled tracking on TeamBoard on Thursday, but Mark left it on.

Mark will continue to see the tracked time as usual, because he did not switched off tracking on TeamBoard.

John re-enabled tracking on TeamBoard on Friday, he will see the tracked time for Wednesday and Thursday, because Mark didn't switched off tracking.

John and Mark disables tracking on TeamBoard on Saturday, the board is now truly untracked.

3. Time Reporting

Visiting the Time Reporting page, you will see the time calculated for each card in the active lists across your tracked boards.

We've included a couple of filters for you to easily view the relevant data you need. Besides filtering you can also generate an Excel sheet of your data for further processing.

On the Overview tab you will see a summary of time tracked for each card. The first panel shows you the Tracked time by members, based on your filter criteria. If a card that doesn't have any members assigned to it, will show in this panel as a "special member" called "Not Assigned".

If a card has multiple members assigned to it, the elapsed time will be added to each member separately. For example: John and Mark are added to a card called "Test Card" and the elapsed time is 1 hour, then John and Mark will have 1 hour tracked time, totaling to 2 hours on the card.

Below the Tracked Time by Members you'll find the Tracked Time panel which breaks down the tracked times by cards. This is a summary of elapsed time for each card in the selected active list for the board. If you want to see the elapsed time in another list, you need to select that list as active for the board on the
Boards Page.

You can also click on the Daily tab, to see the tracked time broken down into days.

4. Notifications

Visiting the Boards Page, you can click on the View / Add Notification icon on any of your tracked board to add a notification.

Notifications are good if you want to get a reminder e-mail about a card being left in a list. For example if we have a list named "In Progress" on our board, you can add a notification to track that list and if any card is in that list in the specified criteria (e.g. Daily, 17:00) you will get a notification e-mail about it.

Notification types include: Hourly, Daily, Weekly and Monthly.

To add a notification, select the type, and additional properties:

Daily: select the hour at which you wish to receive the notification e-mail.

Weekly: select the day of the week and hour you wish to receive the notification e-mail.

Monthly: select the day of the month and the hour.

Select the board's list on which to track the card and send the eventual notification and finally create the notification template.

Notifications are created on a board level, meaning that no matter which member created the notification, all the members will receive it if it applies to them. For example if a member is on a card which meets the notification criteria, that member will receive an e-mail even if he didn't created any notification.

Sending the e-mail takes into consideration each members' timezone and it will send the notification in their timezone. If you switch timezones make sure you re-authorize your Trello account to update your timezone.