CVTEA Accreditation Policies and Procedures - Appendix J

Last Update to this Section: January 2018

Report assessments are typically completed using the CVTEA Online Accreditation system. Program directors will be provided access to the system when Assessments are due. Below is an example of the questions.

Annual/Biennial Report Template

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):

Type of Report (Answer either ANNUAL or BIENNIAL

Program Director:

Email:

Phone:

(enter # with no hyphens)

ext

Current President of Institution:

President’s Email or Address:

Title and name of person the program director reports directly to:

Title:

Name:

Email:

Provide the current full-time equivalent (FTE) licensed DVM(s)

NAME(s):

Provide the current full-time equivalent (FTE) credentialed veterinary technician(s) who is(are) a graduate of an AVMA-accredited program

If students take a state veterinary technician exam, submit the summary of results since the last report to CVTEA.

(Attach the actual report or summarize the results. Do not send individual student scores.)

Provide the website link to where outcomes data is reported to the community.

Please note, programs must publish the current three-year average pass percentage and not individual year data.

Total July 1, 2014 – June 30, 2076

Number of first-time candidates that have passed the VTNE

X (DO NOT PUBLISH)

Number of first-time candidates that have taken the VTNE

Y

Number of eligible first-time candidates

XX

Three-Year Pass Percentage on VTNE

Three year pass percentage % = X/Y * 100

*Only the highlighted areas are to be posted for CVTEA reporting requirements

If more graduates sat for the exam than were eligible simply asterisk the information and explain that the data includes graduates from previous years.

The following table is an EXAMPLE of what is required to be posted on program’s webpage.

July 1, 201X - June 30, 201X

Number of eligible first-time candidates

#

Number of first-time candidates that have taken the VTNE

#

Three-year VTNE pass percentage

#%

Website Link:

SECTION 4

Provide retention information for current and past two academic years by completing the table below.

RETENTION​

Example (20XX – 20XX)

Two Years Past

(July 1, 2014-June 30, 2015)

Prior Year

(July 1, 2015-June 30, 2016)

Current Year

(July 1, 2016-June 30, 2017)

E=Enrollment

(as of July 1)​

79

NS = New Starts

(July 1 to June 30)

36

RE = Re-entries

(July 1 to June 30)

12

G = Graduates

(July 1 to June 30)

22

EE = Ending Enrollment

(as of June 30)

90

Retention %

(EE + G) / (E + NS + RE)

88.19%

SECTION 5

List all CRITICAL deficiencies (formerly called recommendations) from your last Report of Evaluation and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency is unmet, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITCAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change

Type each CRITICAL deficiency and response to each CRITICAL deficiency here:

Keep the same numbering as listed in your Report of Evaluation. DO NOT re-number if you are skipping over deficiencies that do not require further reporting. Add as many lines as needed.

List each critical deficiency followed by a narrative response and provide backup documentation where appropriate. Add as many lines as needed.

Type CRITICAL deficiencies and response to each CRITICAL deficiency here: Keep the same numbering as listed in your Report of Evaluation. DO NOT re-number if you are skipping over deficiencies (recommendations) that do not require further reporting.

List all MAJOR deficiencies (formerly called recommendations) from your last Site Visit of Evaluation that requires continued reporting.Provide:

Details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit.

An appropriate timetable for its satisfaction.

Supporting documentation where appropriate.

NOTE: If there have been any changes that have impacted CRITICAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change.

List each MAJOR deficiency followed by a narrative response and provide backup documentation where appropriate. Add as many lines as needed. Add as many lines as needed .

Type MAJOR deficiencies and response to each MAJOR deficiency here:

Keep the same numbering as listed in the Report of Evaluation. DO NOT re-number if skipping over deficiencies that do not require further reporting. Add as many lines as needed.

Interim Report Template

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):

Type of Report

INTERIM

Program Director:

Email:

Phone:

(enter # with no hyphens)

ext

Current President of Institution:

President’s Email or Address:

Title and name of person the program director reports directly to:

Title:

Name:

Email:

Provide current Full-time equivalent (FTE) licensed DVM(s)

NAME(s):

Provide current Full-time equivalent (FTE) credentialed veterinary technician(s) who is(are) a graduate of an AVMA-accredited program

NAME(s):

SECTION 1

List each reason for the requested interim report and then provide details of actions/changes that have taken place to address the specific concern.

Type reason for requested interim here and response to each here:

SECTION 2

Submit VTNE AAVSB summary score reports received since the last report to CVTEA.

Terminal Report Template

Program Name (this is your institution name; not the file naming convention acronym):

Type of Report

TERMINAL

Program Director:

Email:

Phone:

(enter # with no hyphens)

ext

Current President of Institution:

President’s Email or Address:

Title and name of person the program director reports directly to:

Title:

Name:

Email:

SECTION 1

Provide information on the progression of the plan for program closure

Provide a copy of the notification of closure and teach-out plan sent to the institutional accreditor (if not previously submitted)

Describe how the program continues to comply with each applicable Standard of Accreditation (Standards 1 through 11)

List all CRITICAL deficiencies from your last Site Visit Report of Evaluation that require continued reporting and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency requires reporting, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITICAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change.

Type each CRITICAL deficiency followed by a narrative response and provide backup documentation where appropriate:

Keep the same numbering as listed in your Report of Evaluation. DO NOT re-number if you are skipping over deficiencies (recommendations) that do not require further reporting. Add as many lines as needed.

SECTION 2

What is the estimated date of the final students to graduate?

How many students are in the program and how many are expected to graduate before the program closes?