Document Management Solutions

Organizations are now able to turn to one company to automate and streamline the management of vital business records. For documents stored both on-site and off-site, Archive Systems provides lifecycle management of records, while addressing regulatory compliance, corporate governance and access to information for legal discovery. This is a significant shift in the records management industry and enables Archive Systems to provide services and solutions to any location.

ASPEN is Archive Systems' cloud-based technology platform that provides a bridge to the paperless future. With the acquisition of OmniRIM, Archive Systems empowers organizations to also manage their on-site physical records and manage digital records through close integration with Enterprise Content Management products, such as Microsoft SharePoint and EMC's Documentum.

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Archive Systems offers a full suite of Records Management services including everything from business records storage and document shredding to Web-based image hosting and document conversion.
Organizations in all industries are under increasing pressure to streamline paper processes and reduce costs, while maintaining or improving upon existing service levels.

In our network of owned and operated Record Centers, we apply industry best practices which include chain-of-custody barcode tracking, system-driven workflows and sophisticated records management and software systems to ensure that your records are well protected, yet easily accessible when needed.

The ideal records management solution helps companies comply with prevailing laws and regulations, mitigate compliance risk, and increase operational efficiency through business process automation and the timely disposal of expired records.
With centralized data in a secure environment, organizations can enforce consistent classification, retention and disposal policies to help protect against litigation and comply with regulations.

The RIM Score is computed by measuring three key components of a companyâ??s records management program: Policy Compliance, Green Analysis and Economic Analysis and accumulating them into one measure.
At Archive Systems, we developed the RIM Scoreâ?¢, which allows you to measure how your overall Records Management program is doing with just one number.

It integrates document receipt, scanning and data capture services, along with online content storage and Web-based image access to provide you with an enterprise-strength solution.
You can also have documents sent directly from third parties to a PO Box managed by Archive Systems.
ASPEN VFR gives you the tools to capture, store, retrieve, manage and share documents online.

Not only can you browse your inventory, request pickups, request Virtual Van deliveries and run reports, but you also have access to the most powerful tool in the industry - ArchiveMetricsâ?¢.
The Virtual Records Center dashboard provides you with the business intelligence you need to effectively manage your records management program.