Cool PV Objectives • The Town of Portola Valley has signed the Mayor’s Agreement and has committed to achieving the Greenhouse Gas Emissions targets as established in State of California AB 32, the Global Warming Solutions Act 2006. It establishes that CA will return to: – 2000 levels by 2010 – 1990 levels by 2020, – 80% below 1990 by 2050 • To achieve these objectives the town of PV will focus on four Impact Areas: – New Construction • New Homes • Remodels – Existing Homes – Transportation – Businesses and Schools • To demonstrate its commitment to helping the community achieve these objectives the town of PV will review/enhance/design/maintain five key Support Systems: – – – 3/15/2018 Town processes and Personnel Incentives and Fees Standards and Metrics Product and Service information and availability Awareness, Education and Communication 3

Project Structure Each Team needs: • A Team Leader • • Team members to be recruited from the various entities requiring representation. • 3/15/2018 Project/Activity leaders Project schedule with pre-set action items and meetings designed to address workplan items through the July Phase I deadline 5

Discovery and Design Phase Workplan: NEW CONSTRUCTION TEAM (cont. ) Objective 3: Make building green/achieving the standards EASY: 1. Optimize town processes for sustainable new construction for new homes and remodels: a. Identify all processes that are currently part of the process including: – – – – – b. Develop As Is map of: – – c. Overall process end to end for new buildings or remodel; and Map of each activity within that overall process including handoffs within/between activities. Assess opportunities to design/redesign/streamline/eliminate/align new or existing steps/processes to facilitate sustainable building: – 3/15/2018 Homeowner design process ASCC review process and follow up Planning Commission review process and follow up Homeowner Association review processes and follow up Plan Checking Construction Review and follow up Permits/permitting process (each one) Inspections Other? Assess current timing and practices for all committees/departments to determine if we have the correct sequencing and review mechanisms in place to support sustainable building and ensure compliance. 9

Discovery and Design Phase Workplan: NEW CONSTRUCTION TEAM (cont. ) Objective 3: Make building green/achieving the standards EASY (cont. ): 1. Optimize town processes for sustainable new construction for new homes and remodels (cont): d. Identify any missing processes/steps/activities required to ensure sustainable building not currently part of existing processes. • • e. Develop To Be map of processes and handoffs from the point at which a homeowner decides to build to the point when the homeowner moves in (not just from the point they walk in the Building office to the point where the final occupancy permit is issued) with visuals so both staff and homeowners are on the same page. • f. 3/15/2018 Review sequencing to make sure we are doing everything as a town to educate and encourage success before moving to “review”. Consider adding a Green Building Team that could become a resource for homeowners to help them get off on the right foot. Adopt an attitude of wellness and preventive maintenance vs. damage control. Review existing committees to ensure they facilitate, encourage and govern green building: ASCC, Planning, Permitting. Ensure integration and coordination among committees. Ensure alignment across committees, staff, associations Prepare “Project-At-A-Glance” Calendar to help homeowners think through end to end process and “get it right the first time”. 10

Discovery and Design Phase Workplan: NEW CONSTRUCTION TEAM (cont. ) Objective 3: Make building green/achieving the standards EASY(cont. ): 2. Provide staff member/Green Building Team to support homeowners/contractors: a. b. c. d. e. f. 3/15/2018 Be front-end and project resource to homeowners and potentially back end follow up on compliance and implementation (especially if ASCC isn’t reorganized and/or resequenced to see the final design or review designs further along in the process). Document best practices and market them Help create and manage the incentives Maintain town sustainable building website Help facilitate group buys Review Job Specifications for Sustainability Resource Coordinator (proposed new staff position see Appendix for detail) in light of task force decisions. 11

Discovery and Design Phase Workplan: NEW CONSTRUCTION TEAM (cont. ) Objective 3: Make building green/achieving the standards EASY (cont. ): 3. Create and maintain easily accessible product/service database for green resources, examples: a. b. c. Create centralized, easily accessible library of information (see website) Develop Town network of individuals willing to help others build green. Offer Menus of Green options: a. most people are past the tipping point, they want to build green they just want to be given a template for what to do, they don’t have the time, energy or resources to deal with the fragmentation that exists today, make it easy. d. Give every homeowner about to remodel or build a copy of the Green Spec guide or Rocky Mountain Institute’s Primer on Sustainable building for inspiration. – Consider town site license to the on-line version of the Green Spec Guide and Environmental Building News. 4. Other ways to make it EASY? 3/15/2018 12

Discovery and Design Phase Workplan: NEW CONSTRUCTION TEAM (cont. ) Objective 4: Make building green/achieving the standards AFFORDABLE: 1. Identify all fees related to building in PV. 2. Review fees and adjust to ensure alignment with making green building easy and affordable. 3. Determine opportunities to provide incentives for green building: a. b. c. d. Expedite the permit process Fee reductions Assistance with LEED and/or other applications if want to apply (see parameters). Recognition by the Town of Portola Valley: – – – Town Certificate (especially for areas of sustainability not covered by LEED), Beyond LEED. PV green building tour Green Home Club with annual banquet Recognition at town event (picnic, Blues and BBQ) Beat Title 24 contest. 4. Explore opportunities for group/town-facilitated buying programs. 3/15/2018 13

Discovery and Design Phase Workplan: NEW CONSTRUCTION TEAM (cont. ) Objective 5: Ensure Sustainable Landscaping (without new construction/remodel) how/where should it be addressed? – LEED H covers landscapes in a variety of sections including Location and Linkages, Sustainable Sites and Water Efficiency. – National Wildlife Federation has a Backyard Habitat Certification Program. – Stop. Waste. Org has a Bay Friendly Landscape Guidelines targeted specifically to California’s ecosystem. – The Town of Portola Valley has the Conservation Committee and ASCC. – TRA Environmental Services is helping the town document natives and non-natives and has documented all native birds, reptiles and mammals. – USGS and Pacific Aerial Surveys have aerial photos predating Portola Valley development for perspective on PV native landscape. – A PV specific landscape guideline could be established leveraging all these resources if desired. Would need to segment from total new landscape to any level of landscaping requiring review. – Town should consider identifying and protecting wildlife corridors. – Options for and benefits of creating conservation easements per the Lane’s recent actions should be outlined for residents. 3/15/2018 15

Discovery and Design Phase Workplan: EXISTING HOMES TEAM (cont. ) Objective 1: Explore/Identify/Design opportunities to “green” existing homes (cont. ): 4. Further develop volunteer based Energy Assessment/Audit program including the guide/checklist as service to homeowners in Portola Valley a. b. Leverage Acterra, energy consultant John Hermannsson who is working with Metrics team who can help draft/review team’s energy audit proposals. Could include: • • • Free service with request that residents commit to completing at least 5 activities on the checklist and join a neighborhood support group to help others complete their checklists. Access to a list of resources town will create/maintain including people who are willing to talk to residents about solar, heat pumps, tankless water heaters, rebates on energy-saving appliances, solar companies, green architects, etc. Recognition, for example, residents who complete all of the activities on the checklist will be provided with a lawn sign so they can proudly show their commitment to climate protection. 5. Create ideal volunteer profile, list of potential volunteers and rotation planning and schedule. 3/15/2018 17

Discovery and Design Phase Workplan: EXISTING HOMES TEAM (cont. ) Objective 1: Explore/Identify/Design opportunities to “green” existing homes (cont. ): 6. Further develop Green Welcome Wagon for new homeowners: a. b. When an existing house is sold, new homeowners will be mailed a “New Homeowner Welcome Kit”. Welcome Kit components may include: – – – c. Educational information on how your home (& household practices) contribute to global warming Offer for [email protected] visit Coupons for compact fluorescents, water heater blankets, weatherstripping, etc. Checklist of actions (see point C above) Information on town events and/or energy efficiency open houses List of resources: • Websites for more info • Eco-friendly home products • URL for Cool. PV website • Rebate information • Others? Work with local real estate agents to market as incentive to buying in Portola Valley. 7. Work with Communication team to design marketing and promotion program for all existing homes options/activities. 3/15/2018 18

Discovery and Design Phase Workplan: TRANSPORTATION TEAM Objective 1: Explore/Identify/Design opportunities to green transportation in Portola Valley: 1. Review town infrastructure and services (town-owned and private businesses) to determine what is available/needed to support alternative fuel vehicles: a. b. Charging stations at Roberts, Ladera Country Shopper, Town Center Bio-Diesel filling stations locally (Valley Fuel expressed interest) 2. Work with traffic committee and schools sub-team to continue effort to create safe routes for walking and biking to school: a. b. Especially address speeding on Westridge, Cervantes, Portola Road and Alpine. Work with Communication team to create awareness campaign 3. Look at group buy options for GEM (Global Electric Motors car for town travel): a. 3/15/2018 Several residents interested in purchasing, could be early showcase for benefits of group buying. 19

Discovery and Design Phase Workplan: TRANSPORTATION TEAM (cont. ) Objective 2: Explore/Identify/Design opportunities to reduce traffic/ trips in Portola Valley 1. Work with traffic committee to determine what drives traffic in and out of Portola Valley: a. Review each cause to assess opportunity to facilitate traffic reduction, examples: – Construction traffic – Services or businesses that PV community needs (work with businesses sub-team) 2. Work with Schools sub-team to address school-related traffic (pre-schools, Ormondale, Corte Madera, Priory) both number of cars and idling of cars. 3. Review public transportation options. 3/15/2018 20

Discovery and Design Phase Workplan: BUSINESS AND SCHOOLS TEAM EXISTING AND NEW BUSINESSES SUBTEAM Objective 1: Explore/Identify/Design opportunities to green businesses (services/retail) in Portola Valley: 1. Explore/Identify/Design opportunities to “green” existing businesses: a. b. c. d. Create set of “At-A-Glance” checklists for improving energy efficiency/ “greening” your business. Determine if there is a similar program to Acterra to help local businesses green their operations. Identify best practices among other municipalities. Identify and capture best practices from role model businesses. 2. Work with New Construction Team to communicate standards for new construction/remodels of commercial sites. 3. Identify opportunities to recruit services or businesses to Portola Valley that generate multiple trips in and out of town for community members (work with transportation team). 3/15/2018 21

Discovery and Design Phase Workplan: BUSINESS AND SCHOOLS TEAM SCHOOLS SUBTEAM Objective 1: Work with all schools in Portola Valley to ensure they actively participate in Cool PV Initiative 1. Identify existing groups focused on sustainability within all local schools: • • Ormondale Corte Madera Priory Preschools 2. Recruit individuals working on projects at schools to join subteam to ensure town and schools working together. 3. Create master list of existing initiatives that can be shared across schools, for example no waste lunches 3/15/2018 23

Discovery and Design Phase Workplan: BUSINESS AND SCHOOLS TEAM (cont. ) SCHOOLS SUBTEAM (cont. ) Objective 1: Work with all schools in Portola Valley to ensure they actively participate in Cool PV Initiative (cont. ) 4. Create checklist of initiatives for improving energy efficiency/ “greening” schools in Portola Valley: a. b. c. d. Determine if there is a similar program to Acterra to help local schools green their operations. Identify best practices among other municipalities. Identify and capture best practices from role model schools. Review US Green Business Council reports on Green Schools. 5. Work with site managers to assess opportunity to include schools in group buys of capital equipment or other opportunities to green schools, especially solar. 3/15/2018 24

Discovery and Design Phase Workplan: BUSINESS AND SCHOOLS TEAM (cont. ) SCHOOLS SUBTEAM (cont. ) Objective 2: Work with all schools in Portola Valley to include children/students in the Cool PV initiative. Help create stewards of the future 1. Look for opportunities to integrate Cool PV and Sustainability into: a. b. c. Curriculum Projects Community Service 2. Determine ways to include children/students in Cool PV programs/activities. 3. Work with Transportation team to address three key areas of opportunity: a. b. c. Increasing families walking, biking, carpooling Reducing traffic to and from schools Eliminating idling while waiting in lines 4. Work with Communications Team to develop awareness/education materials: 3/15/2018 a. Allow students to participate in the process (writing, art, other). 25

Discovery and Design Phase Workplan: METRICS TEAM Objective 1: Provide Targets, Metrics and Mechanisms to Track Success 1. Provide Executive Summary of Town Goals and Targets ─ “Cool PV At-A-Glance” a. Include visual representation of targets and ways to achieve targets that make it understandable to Portola Valley community at large. 2. Track Progress: a. Determine mechanisms/analyses for monitoring and metrics to assess action items and the means for tracking our collective success toward achieving the various Cool PV goals. 3. Review new PV building standards once determined and create/find mechanism to help attribute carbon benefits to standards: a. b. E. g. every Kilowatt of solar = X in greenhouse gas reductions; every electric vehicle = X in greenhouse gas reductions; no air conditioning = X in greenhouse gas reductions; Z% better than Title 24 = X in greenhouse gas emissions; Z% reduction in water use = X in greenhouse gas reductions; no natural gas = X in greenhouse gas emissions; other Help homeowners see how they are contributing to the whole 3/15/2018 26

Discovery and Design Phase Workplan: AWARENESS, EDUCATION AND COMMUNICATION TEAM (cont. ) WEBSITE and COMMUNICATION SUBTEAM Objective 2: Create single point of access for all information and resources 1. Create town website listing green resources and resident ratings of those resources (trip advisor for green resources focused on PV residents) (cont): • Maintain list of current independent rating bodies for specific products and easy access to their lists: Examples: – – – ACEEE- American Council for an Energy Efficient Economy CEE – Consortium for Energy Efficiency (listing of products beyond Energy Star) Building Green and their Green. Spec guide PGE Food Service Technology Center FSC – Forest Stewardship Council Rugmark • Create/Maintain continuously updated set of best practice case studies to share knowledge and experiences including ongoing surveys of cost benefit analyses and overall results as projects mature and these become better understood. 3/15/2018 32

Discovery and Design Phase Workplan: AWARENESS, EDUCATION AND COMMUNICATION TEAM (cont. ) WEBSITE and COMMUNICATION SUBTEAM Objective 2: Create single point of access for all information and resources 1. Create town website listing green resources and resident ratings of those resources (trip advisor for green resources focused on PV residents) (cont): • Provide central resource identifying financial incentives/ways to reduce construction costs: – Updated list of rebates available – Green building funding alternatives – Help identifying green subs with green building experience (those are the ones who don’t tack on 20% because they don’t understand it). – Network of folks willing to share cost comparisons (help break the myth that green is twice as expensive). 2. Work with dashboard designer to link dashboard information to website. 3. Develop plan to administer and maintain website so information current. 3/15/2018 33

Discovery and Design Phase Workplan: AWARENESS, EDUCATION AND COMMUNICATION TEAM (cont. ) WEBSITE and COMMUNICATION SUBTEAM Objective 3: Work with other town services/activities to support and extend awareness 1. Work with library to devote section of the new library to sustainable living with a series of sub-sections including green building, remodeling, landscaping, transportation, alternative energy, green financing and many more. a. b. Train librarians on available information to support homeowners and community members. Subscribe to range of newly emerging green newsletters, e-letters, magazines and journals. 2. Identify, recruit, list and maintain network of town residents willing to help others through the process. 3. Work across the community to integrate and communicate all community efforts including the schools, town, residents, services. 4. Identify Communication/Media/Events of interest: 3/15/2018 • • Building. Green. TV Building Green Home Tours Workshops Magazines devoted to Green Building 34

Town of PV Sustainability and Resource Efficiency Coordinator DRAFT DEFINITION: • To develop, implement and promote a wide variety of resource efficiency and environmental programs through community outreach and education; and to promote and monitor progress toward the Town’s attainment of its commitments under the Mayors’ Climate Protection Agreement. SUPERVISION RECEIVED AND EXERCISED • Receives general direction from, and reports to, the Planning Manager • May include direct or indirect supervision of volunteers and temporary staff EXAMPLES OF ESSENTIAL DUTIES • Plan, coordinate, schedule, organize and oversee tours of the new Town Center, focusing on the green building attributes of the facility. • Act as coordinator with local schools (faculty and staff) to introduce and expose students to the green building attributes and student project opportunities associated with the new Town Center. • In coordination with the Town Center architects and designers, develop and, as necessary, revise a pamphlet and/or self-guided tour guide describing the green building features of the new Town Center. • Develop program materials and outlines for presentations to schools, businesses, community groups, institutional residents, and homeowner associations. • Survey, plan, develop, and coordinate for training and educating the general public, schools, businesses, and institutions in best practices of sustainability, “green” design and reuse and recycling of materials. • Coordinate ”bulk buys” of green materials such as CFLs, double-pane windows, and other “green” building materials as defined. • 3/15/2018 40

Town of PV Sustainability and Resource Efficiency Coordinator (cont. ) DRAFT EXAMPLES OF ESSENTIAL DUTIES (cont. ) • Design and administer summer energy audit program involving local students conducting voluntary home energy audits for residents. • Promote appreciation of preservation and restoration of natural features in Town, such as the Sausal Creek reach through the Town Center campus. • Develop and implement programs to reduce vehicle trips, particularly those that involve heavy construction vehicles. • Explore creation of a materials exchange program to facilitate salvaging and reuse of building materials made available in tear-downs, remodels and reconstruction projects. • Staff liaison to the Climate Protection Committee. • Staff liaison to the Nature and Science Committee. • Staff liaison to ICLEI, and Sustainable Silicon Valley. • Keep abreast of current developments, trends, and legislative actions in the field of integrated waste management, water conservation, sustainable buildings and other environmental programs. • Prepare reports, including informational flyers, press releases, posters, brochures and articles and prepare Council staff reports and other general correspondence. • Administer the Town’s green procurement program. • Measure the effects of Town programs in terms of improved resource efficiency, waste elimination, and reduction of greenhouse gases. • Promote the Town’s recycling program through community outreach and education. • Research and identify educational curriculum resources and materials regarding green building topics (water, energy, resource conservation) that teachers can use in their classrooms. 3/15/2018 41

Town of PV Sustainability and Resource Efficiency Coordinator (cont. ) DRAFT EXAMPLES OF MARGINAL DUTIES • Answer visitor questions accurately • Perform related duties as assigned • Perform special assignments as assigned • Participate in special events • Respond to emergency situations as required MINIMUM QUALIFICATIONS Knowledge of: • Principles and practices of designing effective resource conservation and integrated waste management programs • Public relations ideas and techniques • Operation and programs of a personal computer Ability to: • Effectively and tactfully communicate in both oral and written forms • Demonstrate excellent public speaking skills • Collect, analyze and accurately interpret a variety of data related to resource management practices • Provide information to the public regarding resource efficiency and waste reduction • Develop and maintain cooperative relationships with local schools • Learn to use and teach others how to use the Building Dashboard 3/15/2018 42

Town of PV Sustainability and Resource Efficiency Coordinator (cont. ) DRAFT MINIMUM QUALIFICATIONS (cont. ) Ability to (cont. ): • Learn to use and teach others how to use the Building Dashboard • Research and acquire access to green building related educational/curriculum materials • Work cooperatively with staff, outside agencies and the public • Research and develop a pamphlet and/or self-guided tour guide • Work well with people of all ages • Share interpretative information with visitors on aspects of green building design and practices • Stay abreast of information related to green building design and practices • Learn codes, ordinances, resolutions, laws, recent developments, current literature and sources of information • Organize, coordinate, and prioritize assigned tasks to successfully meet timelines • Establish and maintain effective work relationships in the performance of required duties Experience and Training • Bachelor’s degree, preferably with concentration in environmental studies or related fields. • Some experience developing, promoting, or coordinating environmental, conservation or public outreach programs desirable. License or Certificate • Possession of, or ability to obtain, a valid California driver’s license. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis. 3/15/2018 43

Amory Lovins speech August 2007 RMI 25 th Anniversary Imagine a world… • Let me tell you a story. . . In the early 1950 s, the Dayak people in Borneo had malaria. The World Health Organization had a solution: spray DDT. They did; mosquitoes died; malaria declined; so far, so good. But there were side effects. House roofs started falling down on people's heads, because the DDT also killed tiny parasitic wasps that had previously controlled thatch-eating caterpillars. The colonial government gave people sheet-metal roofs, but the noise of the tropical rain on the tin roofs kept people awake. Meanwhile, the DDT-poisoned bugs were eaten by geckoes, which were eaten by cats. The DDT built up in the food chain and killed the cats. Without the cats, the rats flourished and multiplied. Soon the World Health Organization was threatened with potential outbreaks of typhus and plague, and had to call in RAF Singapore to conduct Operation Cat Drop — parachuting a great many live cats into Borneo. (See: "How Not to Parachute More Cats") This story — our guiding parable at Rocky Mountain Institute (RMI) — shows that if you don't understand how things are connected, often the cause of problems is solutions. Most of today's problems are like that. But at RMI we harness hidden connections so the cause of solutions is solutions: we solve, or better still avoid, not just one problem but many, without making new ones, before someone has to go parachuting more cats. So, join me in envisioning where these linked, multiplying solutions can lead if we take responsibility for creating the world we want. Imagine a world, a few short generations hence, where spacious, peppy, ultra safe, 120 - to 200 -mpg cars whisper through revitalized cities and towns, convivial suburbs, and fertile, prosperous countryside, burning no oil and emitting pure drinking water — or nothing; where sprawl is no longer mandated or subsidized, so stronger families eat better food on front porches and more kids play in thriving neighborhoods; where new buildings and plugged-in parked cars produce enough surplus energy to power the now-efficient old buildings; and where buildings make people healthier, happier, and more productive, creating delight when entered, serenity when occupied, and regret when departed. 3/15/2018 44

Amory Lovins speech August 2007 RMI 25 th Anniversary Imagine a world… Imagine a world where oil and coal are nearly phased out and nuclear energy has disappeared, all vanquished by the competitors whose lower costs, risks, and delays have already enabled them to capture most of the world's market for new electrical services — energy efficiency, distributed renewables, combined-heat-and-power — and by advanced biofuels that use no cropland move carbon from air to topsoil; where resilient, right-sized energy systems make major failures impossible, not inevitable; where collapsing oil demand price have defunded enemies, undermined dictatorship and corruption, and doused the Mideast tinderbox; where energy policy is no longer a gloomy multiple-choice test — do you prefer to die from (a) climate change, (b) oil wars, or (c) nuclear holocaust? We choose (d) none of the above. Imagine, therefore, a world where carbon emissions have long been steadily declining — at a handsome profit, because saving fuel costs less than buying fuel; where global climate has stabilized and repair has begun; and where this planetary near-death experience has finally made antisocial and unacceptable the arrogance that let cleverness imperil the whole human prospect by outrunning wisdom. Imagine a world where the successful industries, rather than wasting 99. 98% of their materials, follow Ray Anderson's lead: they take nothing, waste nothing, and do no harm; where the cost of waste is driving unnatural capitalism extinct; where service providers and their customers prosper by doing more and better with less for longer, so products become ever more efficient to make and to use; where integrative engineering and biomimicry (www. biomimicry. net) create abundance by design; and where elegant frugality turns scarcities and conflicts in energy, water, land, and minerals into enough, for all, for ever. Imagine a world where the war against the Earth is over; where forests are expanding, farms emulate natural systems, rivers run clean, oceans are starting to recover, fish and wildlife are returning, and a stabilizing, radically resource-efficient human population needs ever less of the world's land metabolism, leaving more for all the relatives who give us life. Imagine a world where we don't just know more — we also know better; where overspecialization and reductionism have gone from vitally fashionable to unaffordably foolish; where vision across boundaries triumphs, simply because it works better and costs less. 3/15/2018 • 45

Amory Lovins speech August 2007 RMI 25 th Anniversary Imagine a world… Imagine a world secure, free from fear of privation or attack; where conflict prevention is as normal as fire prevention; where conflicts not avoided are peacefully resolved through strengthened international laws, norms, and institutions; where threatened aggression is reliably deterred or defeated by non-provocative defense that makes others feel and be more secure, not less; where all people can be nourished, healthy, and educated; and where all know Dr. King's truth that "Peace is not the absence of war; it is the presence of justice. " Imagine a world where reason, diversity, tolerance, and democracy are once more ascendant; where economic and religious fundamentalism are obsolete; where tyranny is odious, rare, failing, and dwindling; and where global consciousness has transcended fear to live and strive in hope. This is the astonishing world we are all gradually creating together. It's being built before our eyes by a myriad worldweavers, half of whom are women, many poor, many linked via millions of grassroots groups. In their many ways, they're mobilizing society's most potent forces — businesses in mindful markets and citizens in vibrant civil society — to do what is necessary at this pivotal moment, the most important moment since we walked out of Africa: the moment when humanity has exactly enough time, starting now. Running through this emerging tapestry is a bright thread: a small group of unusual people who — with humor and fearlessness, chutzpah and humility, eager enthusiasm and relentless patience — are composing their lives and combining their efforts to make it so. Here we are. And now imagine the power of all of us together to make it so. • 3/15/2018 46