Mintra Group has used their 30 years of experience to develop an offshore HR system covering all operational HR needs. OCS HR Crew On Board (COB) is an efficient tool that enables personnel on board vessels and installations to manage its crew and crew related data. It is a distributed solution that provides the management with easy access to data registration and retrieval, allowing focus to be kept on operations.

Efficient operation

Crew On Board gathers all crew related tasks in one solution, minimising the time-consuming administration of personnel. The system provides easy access to crew and manning information needed in operations. All data is synchronised with onshore systems. This ensures data consistency without the risk of duplicating efforts. Another advantage with using Crew On Board is that all information can be updated where and when changes occur – not only on board or in the office.

Empowerment of employees

All users on board have access to the processes they are responsible for following up, and the system is intuitive and easy to use. Crew on Board allows onshore employees to gain insight into activities and data that are recorded on board.

Key features

Personnel on board

Exact POB – All personnel including crew, clients/third party personnel and guests

Gangway control – Integration with the Gangway Control System, VingCard Marine

Personnel on board with details about cabin and safety allocations, work shifts and sign on details. Easy access to crew information and organizing crew in safety teams, registering work and rest, log books, induction/familiarization, handover reporting, payroll, evaluation/assessment, and several other functions easily accessible from the opening page. Access rights controls access to modules, functions and data.

Work and rest

Graphical display of work hours – notifications given in case of violations

Approval functionalities for work and rest hours

Self Service functionality for crew members to enter their own work and rest hours

Work & rest shows details about work and rest periods and identifies violations. It uses the planned work shift as input and allows manual input of additional work or changes. The user selects whether to show it as rest or as work.

Payroll

Manage payroll from the office, using input from the vessel

Connected to Work and Rest, Slop and Bonded Store and Master’s Cash Account

Pro-rated overtime and allotment management

Operation logging

Configurable logbooks for logging any type of operation

Options for updating competencies based on experience

Handover reporting

Accounting

Master’s Cash Account, Slop and Bonded Store

On board accounting system for handling cash payments in different currencies

Fully controlled and configured from the office

Competence management

Easy access to competence requirements for all activities/operations

Courses held on board can be managed

Competence matrixes made in the office are available on board and can be used to monitor or verify competence. Certificates and other competence is exchanged between office and vessels and visualized in competence matrixes, lists and reports on board.