How do you fill out a safety incident report?

A:

Quick Answer

To fill out a safety incident report, a person needs to provide accurate and complete information on the required form from the organization receiving the report, explains OrgSync. Organizations have different standards for reporting, so the individual making the report should thoroughly review the specific guidelines provided. Clear, concise and objective reports containing only facts are what the organization needs.

Among the things an individual should consider is that the report should only contain facts relating to the incident being reported. The report is intended to correct a safety issue, not to imply fault or blame. Personal opinions are neither necessary nor desirable, notes OrgSync.

The first items on the report are typically the person’s name and contact information. If at all possible, provide witnesses, and include their contact information, states OrgSync. Enter the date, time and location of the incident. If the exact time is unknown, use the best estimate. If a person was injured, make sure that his name and contact information are also included, notes the Woods Hole Oceanographic Institution.

The description of the incident being reported should contain all information needed for the reader to act upon the report. It must contain information about the nature of the incident, where the incident occurred, and any pertinent information about what preceded the incident. If an injury was involved, describe the nature of the injury, notes the Woods Hole Oceanographic Institution.