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Policy 19: Departmental Chair Administrative Review

Adopted: December 2007

Purpose
The purpose of the review is to evaluate the performance of chairs in fulfilling their administrative responsibilities and to facilitate faculty involvement in the review by providing faculty the opportunity to communicate their assessment of administrators' performance.

Frequency
Faculty will be given regular opportunities to comment on administrators' performance by means of (1) an informal annual feedback mechanism and (2) a fifth year formal review. A formal review will be conducted in the fifth year and in every fifth year thereafter.

Informal Annual Feedback
The Dean will establish a mechanism to solicit annual feedback from faculty in the chair's department. Normally, this will be done by means of a memo inviting feedback to be sent to the Dean. The Dean will share all feedback only with the chair.

Fifth Year Review
The initiation of a review is the responsibility of the Dean, who shall tailor the review to the unique aspects of the position. The typical method of information gathering seeks information from all constituencies within the department (faculty, students, and staff) and community partners.

Removal of a faculty member from the position of chair in no way shall affect the individual's appointment or rank in the Faculty of Medicine.

The Dean shall make the Committee's report available to the faculty of the Chair's department.

Policy Administration
The Office of the Dean shall oversee the implementation of this policy and its continued administration.