NLCIO Charter

NLCIO Charter

The National Laboratory CIOs Council (NLCIO), herein referred to as
the Council, advises the U.S. Department of Energy (DOE) National
Laboratory Directors Council and provides an interface to DOE
organizations on issues in Information Technology (IT) and cyber
security. The Council also functions as a forum for information
exchange, consensus building, and coordination of major activities in
IT and cyber security.

Membership The Council consists of the
senior Information Technology executive, commonly identified as the
Chief Information Officer (CIO), from each of the organizations
represented on the DOE National Laboratory Directors Council (NLDC).

Officers
The Officers shall consist of a Chair and a Chair-elect.

The Chair-elect shall be elected by the full membership at the last regular meeting of the calendar year and shall serve one year as
Chair-elect and one year as Chair. The Chair shall form a nominating
committee to identify appropriate candidate(s) for elections.
Nominations shall also be accepted from the floor.

In the event the Chair is unable to complete their term, the
Chair-elect shall complete that term as well as their own, and a new
Chair-elect shall be elected at the next regular meeting.

Executive Committee – Membership and Responsibilities

An Executive Committee shall comprise the Chair, Chair-elect,
Immediate Past-Chair, and a secretary appointed by the Chair. The
Council may elect up to two additional members to the Executive
Committee to ensure adequate diversity of member representation.
Nominations from the floor and election shall take place at the first
regular meeting following the election of a Chair-elect. The term of
additional Executive Committee members shall be until the first regular
meeting of the calendar year.

The Executive Committee will set the date, location, and agenda for
all regular meetings and teleconferences, and form working groups or
other subcommittees.

Activities The Council shall
undertake such studies and activities as the NLDC requests or the
Council’s membership proposes and agrees. Working groups may be formed
to examine specific matters of importance to the Laboratories.
Recommendations from the working groups shall be addressed by the
Council membership.

Meetings Meetings of the Council shall
be scheduled by the Executive Committee. Meetings may be conducted in
person, by telephone, or by videoconference. They shall be scheduled
at times and places to be most effective in conducting the business of
the Council, but in no case shall there be fewer than two meetings per
calendar year. Meetings will be announced via electronic mail. Members
are permitted, when necessary, to bring subject matter experts to
assist them with agenda items.

Normally meetings will be open. However, when appropriate, the Chair may call meetings of the Council membership only.

Voting Decisions are normally by
consensus, but require a quorum of members be present. Two thirds
(2/3s) of the members, represented in person or by proxy, shall
constitute a quorum at a meeting of the members.

Where voting is appropriate, each member will have one vote. Ballots
may be cast by the members or by proxy. Unless otherwise noted in this
charter, voting decisions are by simple majority of the votes cast.

Amendments This Charter may be
amended by a two-thirds vote of all Council members. Proposed changes
shall be transmitted to the members 10 business days prior to a vote.