outstanding issues

May 25, 2016​Dear Property Owner:

This letter fulfills the promise your Board of Directors made to address any outstanding issues after the successful amendment of our governing documents.

A five-member committee will be selected to review recommended changes. The chairman of this committee will be Mitch Whatley, Board president. Those who wish to volunteer to serve on this committee should contact Mitch as soon as possible by email to 52f.nwrpoa@gmail.com.

If you would like to propose any changes, please provide them in writing no later than 6:00 pm on Friday, June 3, 2016 via email at the email address above. Your proposal must be written in the appropriate format with reference to the language you believe should be changed. Your proposed change must explain the problem with the existing language and why accepting your proposal will fix that problem.

The committee will meet at the Energy Center on Monday, June 6, 2016 at 6:00 pm to review and discuss all recommendations. Anyone submitting a proposed change should attend that meeting to offer evidence in favor of it. After reviewing all proposals, the committee will give its recommendation to the Board of Directors on Tuesday, June 7, 2016. The Board will then send proposed changes to all owners for consideration with Notice of a Special Meeting scheduled no sooner than 10 days and no later than 50 days after the Notice is mailed.

The sole purpose of the Special Meeting is to consider and vote on the proposed changes contained in the Notice. Nothing else will be considered. This meeting will be conducted under Robert’s Rules of Order, Newly Revised, 10th edition. The Chair will allow up to three (3) owners to speak for or against a proposed change. Each person speaking will have two (2) minutes. At the completion of the discussion, owners will vote on each proposal. Any proposal that passes by the majority required will be incorporated into the appropriate document.