Email reports to departments head/manager

It’s very common that print summary reports are emailed to managers in businesses or deans of a particular department/faculty in education. PaperCut provides the facility of emailing reports based on shared account usage to faculty/department head. Filters are available in PaperCut which allows reports to be generated according to the shared account name. Filter can be set by adding the shared account name under Reports → Schedule / Email Reports → Schedule a new report. (E.g. sending Science department head a printing summary report of all the users in the Science department). Setting up the right filter is really important for emailing the desired report.

Scenario :

In a school there are 16 teachers, 4 departments and 4 teachers in each department and one of the teachers in each department is the head of the department. Departments are: Science, English, Maths, Hindi. If printing needs to be monitored in all the 4 departments then 4 accounts will be set up in PaperCut ( i.e. Science, English, Maths, Hindi).

To set up a report that is automatically send to each department head summarizing printing against their department account use the following procedure:

First we will set up the weekly reports for Science department

Make sure the Email Options under Options→ Notifications are configured.

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