Time accounting in projects with KLUSA

Why accounting times in the project? Time accounting times is almost a bit anachronistic in modern business. Control is out, working time on trust is announced.

However, time recording in the project does not have the background to control the project team. It’s rather about,

to steadily improve the planning quality of projects (and this is only possible if you can learn from projects: What was the planned effort in contrast to the effort that was actually spent), and

to experience the benefit of projects (you can onlxy evaluate a project if you know the actual costs).

So there are good reasons for time accounting in projects. KLUSA provides a convenient way for time recording and evaluation.

Recording working time done in work packages

Any employee that is planned as a team member in a project can record working time done for this project with the KLUSA time accounting functionality. The working time can thereby be distributed on the currently running work packages to the minute. You always keep clear head, as only relevant work packages are offered for accounting. Also, you can enter comments for accountings to describe e.g. the activity, or to justify effort that turned out higher than planned.

Costing

You can evaluate the accounted working times of the various project team members with daily or hourly cost rates and thereby generate actual costs automatically. The calculation can be processed directly with cost rates provided in KLUSA or via external solutions (such as SAP) with corresponding interfaces.

Comparison of plan and reality

You can compare the accounted and evaluated working times directly with the planned working times in the project view. The project management thus has detailed evaluations and aggregated summaries at hand. Also, it can derive the project’s progress and remaining effort, thus identify deviations from the plan, and take corrective action.

Similar reports and analyzes are also available for the resource managers. How much has been worked in which projects? Which staff works in which (and how many) projects in a given period?

Does the project budget last?

As mentioned above, KLUSA can also calculate the actual costs from the accounted hours. You can see the cost of spent effort together with materials and investment costs, in the cost bar chart.

KLUSA compares the actual and plan costs in adequate reports. The divergence of cost curves allows the fast identification of deviations in the project progress. The KLUSA reporting structure allows the “drill-down” down to the individual cost voucher.

The cost forecast can predict the cost development of the project unto the project completion. The forecast is calculated from the actual costs up to and including the last period (month) and the (future) plan costs from the current period until the end of the project.

The KLUSA module Management provides more informative overviews on single or overall projects based on calculated and evaluated project working time.