Find the Right Resumes: Boolean Search 101

Written by Natalie Winzer, iHire

Google has made it extremely easy for us to find what we need. Their search gets smarter and smarter all the time, returning highly relevant results, automatically correcting our spelling, and suggesting search terms before we hit the Enter key. It’s as if Google knows what we’re really after even if we don’t ask for it exactly the right way.

Unfortunately, there are times when we need to “untrain” ourselves from the ease of Google searching. Experienced hiring managers and recruiters who search resume databases know this all too well. To find the right resumes in a resume database, you have to understand Boolean search.

When searching a resume database, understanding the basics of Boolean search will help you home in on the right resume faster by limiting your results to only those documents that meet your requirements.

Boolean search consists of modifiers (quotation marks, asterisks, and parentheses) and operators (OR, AND, NOT; case sensitive and must be used in all caps). The easiest way to learn how these work is to see them in action, so let’s apply each of the Boolean search modifiers and operators to a hypothetical search.

How to Use Boolean Search to Find the Right Resumes

Suppose you’re looking for a Construction Project Manager. You enter the following into your resume database search box, just as you would with Google:

Construction Project Manager

While Google will return highly relevant results, you’ll likely get tons of unqualified resumes with this search phrase. Why? Because when you don’t use a modifier or operator, the OR operator is automatically used between each of the words in your phrase.

Construction OR Project OR Manager

The OR operator will return resumes with any of the words you enter. You’ll get every resume with the word “construction” in it, every resume with the word “project” in it, and every resume with the word “manager” in it.

Let’s see if the AND operator can improve our results. Using AND between your words will give you results that contain ALL of them.

Construction AND Project AND Manager

This will narrow your list for sure, but won’t eliminate irrelevant results.

For instance, a resume for an accountant who worked for a construction company, assisted with project coordination, and reported to a manager would show up in your search results.

To really home in on a specific job title, usequotation marks. This is perhaps the most critical thing to unlearn from Google search. Quotation marks return resumes with theexact phrase you enter and in the exact order you enter your words.

When using job titles to search a resume database, it’s important to consider what candidate’s call themselves and all the variations of a job title that exist. For example, only searching for “Construction Project Manager” will exclude resumes with:

Project Manager, Construction

Construction Project Mgr

Construction Site Project Manager

…etc.

By using quotation marks and the OR operator you can capture a variety of possible titles:

You can also narrow your search results by entering negative keywords with the NOT operator. Your results will not contain the word you enter. For example, you may not want to view resumes if the candidate has an MBA degree:

“Construction Project Manager” NOT MBA

Those are the basics to get you started. If you need to run a more complex search, there are two more modifiers to consider:

Parentheses function the same way in Boolean search as they do in mathematical equations. If you’re running a search with a number of phrases and operators, parentheses will help ensure the search runs the way you want by executing commands in the right order.

Suppose you are looking for a Construction Project Manager with either commercial or residential experience:

(commercial OR residential) AND "Construction Project Manager"

Asterisks come in handy if one of your search terms is often truncated (ex. “admin” for “administrative” or “tech” for “technician”). Adding * to the end of the short version of the word will return resumes that contain any possible extensions. Asterisks have the potential to save you time, but could also generate irrelevant results. A search for “tech*” would find technician as well as technologist, technology, technical, techniques, etc.

Here’s a chart of all the modifiers and operators for quick reference:

OR

Results will contain any of the words you enter.

AND

Results will contain all of the words you enter.

NOT

Results will not contain the word.

QUOTATION MARKS

Results will contain the exact phrase.

PARENTHESES

Ensures multi-command searches run in the order you want.

ASTERISK

Returns results with any possible extensions of the truncated word.

With a basic understanding of Boolean search, you’re now on your way to finding the right resumes!

Want additional guidance? Our Customer Success team is only a call or email away if you need assistance with searching our resume database. Get in touch at (877) 433-8860 or CustomerSuccess@ihire.com.