Invoices, payments and e-commerce

Stockholm University uses Raindance from CGI as e-commerce system (order / subscription and invoice) and the system supports the standards recommended by SFTI.

Sending invoices to Stockholm University

Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format. To start sending e-invoices to Stockholm University, please fill out and submit this form and send it back to us according to the instructions in the form.
There are several ways to send us e-invoices. You can choose one of the following ways and enter your details the form. You will receive a confirmation when we are ready to receive your e-invoices.

Please note that invoices via e-mail (PDF) are not accepted.

1. E-invoice via PEPPOL

First and foremost, we want you to send e-invoices via the PEPPOL network.
Stockholm University's electronic address in PEPPOL is 0007:2021003062.

2. E-invoice via VAN operator

If your company already uses a VAN Operator or a business system to send e-invoices, you can use one of these to send e-invoices to Stockholm University.
Information about Stockholm University:
VAN supplier: CGI Sweden
Electronic invoice address

Party Identity Svefaktura (xml): SE2021003062

Organization Number: 2021003062

GLN: 7340108700000

VAT.no: SE202100306201

3. E-invoice via SU's invoice portal

If you do not have your own system for sending e-invoices, Stockholm University offers a free invoice portal via Kofax where you can create and send e-invoices to us, the address is http://www.fakturaportalen.se/en/.

References

If there is no order number on the invoice, the department code (three digits, five digits for some units) must be entered in the reference field. Contact the buyer or you can find what referernce number to use in the list of Department codes.
If you have received Stockholm University order number in this format: INyymmdd-x, enter this in the field "Order reference or equivalent".
Only department code or order number may be entered in each field.

If you use SU's invoice portal Kofax, enter the institution / department number in the field “Buyers reference 1” as the picture below. Do not write any letters, only the numbers.

Legal requirements

From April 1, 2019, all suppliers to Stockholm University should send us e-invoices. In June 2018, the government decided to adopt the law on e-invoicing as a result of public procurement (SFS 2018: 1277). The law means that all purchases, regardless of value, that are made through public procurement and that commence after April 1, 2019, including direct procurement, must be invoiced with e-invoice.

Do you have questions about e-invoicing?

E-commerce with Stockholm University

In order to make the purchasing process more efficient with our suppliers we wish to exchange business messages in electronic format via our e-commerce system.
Before Stockholm University starts purchasing electronicaly with a new supplier or for a new contract, we would request that you book a start-up meeting where we can decide on the technical setup and schedule and how updates will be implemented.

There are several ways to start e-commerce with us. You can choose one of the following ways:

1. E-commerce via integration

You integrate your business system with Stockholm University's e-commerce system CGI Raindance.

2. E-commerce via SU's supplier portal

If you do not have system support for e-commerce, Stockholm University offers a free connection to a supplier portal. In this portal you can create your catalog and receive e-orders from us in a simple way.

3. E-commerce via email

E-mail order / e-mail order response with a price file in Excel format.

Stockholm University complies with the SFTI standard. For more information see sfti.se. When SFTI publishes new standards and formats, Stockholm University shall support these within 6 months from the date of publication.