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How to Decide on the Best Party Theme

No matter if you’re throwing a “just because” party or celebrating a particular event, choosing the right party theme is critical. Once you know your theme, the entire process of planning becomes much simpler. You will be able to move forward with deciding on the right feel, menu, venue, and colors for your party.

Precisely because of this, we’ve made a list of steps you need to take to choose the right party theme.

Make a List of the Things You Love and Do some Serious Brainstorming

This is one of the most effective and yet simplest ways to choose a party theme. All you have to do is make a list of the things you love. With just a bit of effort and imagination, all these items on your list can be turned into awesome party themes.

For this reason, your next big step is doing some serious brainstorming.

If you’re a wine lover, then you could throw an outdoor wine tasting party. In this case, you need to choose at least five quality wines for your friends to taste. You could sample different wines from one region or varietals made in different parts of the world. Sure, you will need to do your research and decide on the snacks that go well with the wines you’re serving.

On the other hand, if you’re a Game of Thrones fan, there is a plentitude of details that could take your themed party to the next level. For instance, you could turn your home into Winterfell, download the Game of Thrones playlist, and invite your friends to dress up like their favorite characters. You could even find the recipes and prepare Westeros food, like Sansa’s lemon cakes or Melisandre’s anti-aging smoothie. (Certainly, this applies to all other movies or series you love binge-watching!)

Take a Look at your Calendar

Did you know that your calendar can serve as a powerful source of ideas and inspiration? Namely, each month has a plethora of awesome holidays you can celebrate with your friends. Now, if traditional holidays like New Year’s Eve, Valentine’s Day, Easter, Halloween, or Christmas, are not your cup of tea, you can always go with some smaller, lesser-known dates.

For example, if you love mathematics, then Pi day is the right holiday for you. You could make a quiz, where your nerdy friends would try to solve different math problems, or try their luck with reciting endless numbers of Pi. You could even prepare a bunch of Pi-themed foods like a pi-e, pi-ancakes, pi-neapple, etc.

Tailor your Party to your Attendees’ Preferences

Have you ever been to a party that was planned perfectly and yet no one around you seemed to like it? The reason why such things happen is obvious – sometimes, we spend too much time thinking about the right vendors, decorations, or food, and in the end we forget to take our target audience into consideration.

And that’s definitely one of the major mistakes you could possibly make.

It doesn’t matter if it’s a corporate event or a kid’s birthday party, your attendees’ satisfaction is your priority. They don’t want to be just another name on your guest list. On the contrary, they want to see that you invited them because you really care about them. This is exactly what you can prove to them by tailoring your party to their needs and preferences. Here are a few things you should definitely ask yourself about your attendees:

How many people did you invite?

What’s the average age range?

Is the event adults-only or you’re inviting entire families?

Based on their preferences, is the theme you like interesting to them, or it may turn them off?

What kind of parties do they usually attend?

Mind their budget, too. Keep in mind that some of your guests may not be able to pay for expensive costumes.

Your Party Venue Needs to Complement your Theme

The right music, food, and decorations are important, but to get the most of them, you need to align them with the right venue. Of course, choosing the venue depends on a myriad of factors, such as the number of your attendees, the purpose of the party, and your choice of the party theme.

Look at it this way: if you’re organizing a corporate event, you could go with a traditional party venue, such as a hotel ballroom. This way you won’t have to worry about the stuff like catering, parking spots, or the room capacity.

On the other hand, if you’re throwing a relaxed birthday party or having a movie night with your friends, then your home is probably the most logical choice.

Sure, you can always go with an outside party venue, too. The options are multiple and their choice depends on both your budget and the level of effort you want to invest in planning your party.

If you want to add a pinch of romance and creativity to your party, then consider throwing a beach party. Beaches like Cheung Sha or Repulse Bay are popular party venues in Hong Kong, as they are a home to numerous gorgeous beachside restaurants. This is always a perfect option for a glamorous wedding, or even a memorable kid’s birthday party.

If that’s too much planning for you, you can always choose an activity that goes with the venue. For instance, you could meet up at this fancy restaurant you’ve never visited before, do some private chocolate or wine tasting, rent out a laser tag studio, or even find a mini-golf course for you and your friends.

How Achievable Is It?

Unfortunately, throwing an awesome party isn’t all about coming up with a killer theme. If you get carried away with overly ambitious plans you cannot factor in reality, and your party from dreams may become a disaster. That’s something you want to avoid, right? Here are a few details you need to reality-check before you make your final decision:

Mind your time and effort

For starters, think about the time you have, as opposed to the time you really need to plan a party. Take all your private and professional obligations into consideration. Of course, if you have a lot of spare time right now, you can experiment with different complex concepts until you find the perfect one. On the other hand, if the party theme you’ve chosen requires weeks of hard work, but you can dedicate only a few days to it, then maybe you should go with something simpler.

What about your budget?

An effective party is all about details. Everything, from light bulbs to food needs to be chosen carefully to evoke a certain emotion and achieve a particular look. Of course, this also means that you will have to invest a significant sum of money, which grows parallel with the complexity of your party theme.

This is why you need to estimate the expenses of your party on time. Namely, if you start planning it and then realize that you cannot afford it, you will probably have to keep cutting corners on numerous details, which is never a good option. Consequently, you may end up creating a theme that is completely confusing and unrecognizable.

Back to You

There is a lot to consider when choosing the right party theme. You need to set your goals clearly and make informed decisions. Brainstorm your ideas, make realistic plans on time, and always reality-check yourself before moving forward with your party planning. Most importantly, stay flexible enough to make the changes needed.

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