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Tips on scheduling group campus visits

A new counselor recently contacted us asking for guidance on scheduling group visits at our colleges. Although no two colleges have the exact same guidelines or policies for scheduling campus visits for groups, we can offer a few tips to help you streamline the process to make the visit a positive one — for both you and your students.

Which students can I bring?

Because of the high volume of group visit requests that our colleges receive, some colleges limit group visits to students in 11th and 12th grade. Others, however, may be interested in hosting 10th graders, and some colleges may have special visit days for younger students.

How many students can I bring?

Our colleges often limit the size of the group you can bring. This ensures that students will get the most out of their visit. The actual number of students allowed per group visit varies by college. Also be aware that many of our colleges require at least one adult chaperon per 10 students.

When can I schedule group visits?

Most of our colleges require at least two weeks’ notice prior to the requested visit date. The best rule of thumb it to plan as far in advance as possible since it’s not uncommon for colleges to offer a limited number of group visits per term. Also keep in mind that some of our colleges only schedule group visits on certain days of the week or at certain times of the day.

How long will the campus visit last?

Expect the visit to last about two hours. This usually includes a walking tour of the campus and an admission information session. Some colleges may offer additional content programming.

Will the college provide lunch?

Our colleges very rarely provide lunch for group visits. However, some may offer a discounted lunch rate based on the number of people in your group.

Who pays for the cost of transportation?

Transportation must be paid for and coordinated by the group scheduling the campus visit.

What are our parking options?

Many colleges have on-campus parking for buses. However, for those in a more urban setting, parking may only be available off-campus on the street. Be sure to ask about your options.

How do I start the process to schedule a group visit?

The first step is to contact the college. Many have group visit information online or an online form that you can fill out to begin the process; use the college links below. For those without details online, please call or email the admissions office.

What if someone else is scheduling the visit for me?

In those instances where the person leading the visit isn’t the person actually scheduling the visit, the person leading the visit also should communicate with the college about their itinerary to make sure everything is scheduled and planned accurately.