ERP Software for Equipment Rental and Trading Company Dubai, UAE

Best ERP system for Equipment Rental & Services in Dubai, UAE

Brainsphere’s ERP solution is perfect for Equipment Rental and trading business in Dubai, UAE and the Middle East, which allows users to create quotes, reservations and work orders in an instant. Customize rental contracts for each customer, with periodic invoicing for long-term rentals. Our ERP solution for rental and trading is providing automated safety and warning messages to users of critical information related to their rental. Track routine maintenance and automatically create work orders based on meter units, calendar days, rental days or rentals.

Equipment rental service is one of the industries that makes a rapid growth worldwide. The demand for an effective ERP solution to manage Equipment Rental service are increasing day by day. In today’s challenging business environment it is unimaginable to manage Equipment Rental business to meet customers demand. Brainsphere has recently introduced an exclusive ERP solution that will help organizations in their every business process. In the business front, equipment availability and reliability are vital for making use of the opportunities in the market. Brainsphere’s ERP system enables you to keep track of your rental fleet throughout its life cycle. The system can help ensure availability, reliability, and maximum utilization of equipment as well as manage, maintain, and repair equipment effectively.

Brainsphere’s ERP for Equipment Rental solution Dubai, UAE is designed to meet the needs of the busiest rental company, it provides a structured approach to quoting and rental contract creation that flows through to equipment dispatch, return and variance control, with flexible invoicing options, allowing detailed real-time cost and profit analysis at the click of a button.

ERP Modules for Equipment Rental & Trading Business Include:

Finance

With the real-time data from various functions within your business, our ERP Solution will help your finance team to forecast and take preemptive actions to accomplish the financial obligations in order to set and meet the targets on time. We can assure you that the reports which are fully compliant with the rules and regulations of the region derived as per the International Financial Reporting Standards (IFRS). Our ERP Software suite offers comprehensive financial accounting process as per global standard. All our reports in flexible formats. It enables the management team to analyze the financial status of the company in-detail prior to making the right decisions at the right time.

Alerts and reminders as per Accounts Payable and Accounts Receivable schedules

Dynamic Business Intelligence Reports ascertaining the financial health of the organization

Various grouping structures and Templates for financial statements

Purchase

It’s important to have your procurement cycle in order so that at any point in time you will have a clear picture about the purchase orders which are under process and plan your finance and other required logistics accordingly. Our ERP solution Dubai, UAE offers a well-elaborated purchase module, which will provide a clear insight to the purchase managers to handle different scenarios in a much easier manner. Our ERP software facilitates to track each and every transaction of purchase department and gives the purchase approval control to manage the entire procurement process efficiently. It also helps to analyze the performance of the suppliers.

Compare purchase history from multiple vendors to take appropriate procurement decision

Automated purchase requisition generation as per daily demand

Integrated financial postings as and when purchase or return occurs

Set milestones and have better control on procurement processes

Inventory Management

Having accurate inventory tracking and proper warehouse management procedures is must to avoid any last-minute surprises. Brainsphere’s ERP Software Solution provides a powerful and flexible set of features to identify and report your inventory status at any point of time. It also aids to identify inventory requirements, to configure and utilize replenishment processes, to monitor inventory utilization, to reconcile the inventory balances, to handle inventory transfers amid warehouses.

Whether maintaining the customer information or quickly creating a quote or migrating quotations into sales order or being responsive to your customers, Brainsphere’s ERP Software in Dubai provides the right solution and efficient flow of information. It also allows emailing of quotes, invoices, orders and SMS to multiple contacts. Our ERP solution helps to make an in-depth analysis of the complete sales cycle. Also, helps to manage and control the customers in an efficient manner to keep up the cash flow of the company.

Customer relationship and sales lead management

Capture customer RFQ

Generate sales quotation

Create sales orders

Issue proforma invoices

Delivery order / Packing list and transportation details

Progressive as well as final sales invoice and billing

Sales return and settlements with or without credit notes

B2B (Business to Business) order execution

Multiple selling price structures for the same item for different customer category

Customer wise price/discount structure

Privilege and loyalty customer management

Periodic follow-ups of sales quotations

Finance integrated

Milestone management

Budgeting

Managing budgets is an essential part of running a business. Brainsphere’s ERP Software provides an advanced Budgeting module, which allows you to measure your actual financial performance against the planned one. Budgeting can include budget control, which you can use to monitor the budget funds that are available for planned and actual purchases and expenditures. With Brainshpere’s ERP Solution, in Budgeting module you can create budget register entries for the original budget, budget transfers, and have flexibility for budget revisions.

You can determine which financial dimensions from the chart of accounts are available for basic budgeting and budget control. When you configure budget control.

Key Features of Budgeting Module

Integrated with financials and easy to set up, create, and view budgets.

This module conveniently manages assets throughout their lifecycle – from acquisition to disposal – and will provide a wealth of benefits quickly. Fixed Asset Management Systemeliminates the time and energy it takes to manually perform the data entry repeatedly, allowing you to focus on other tasks.

Key Features of Fixed Assets Management Module

Multiple categories of Assets.

Multi-Level chart of Assets.

Multiple/flexible methods of depreciation.

Original Purchase value, Book Value, Insured value and Scrap Value.

User defined depreciation commencement date.

Disposal of Assets.

Asset tracking with Transfer History

Repair and Maintenance History.

Fixed Asset Schedule.

Key Benefits of Fixed Assets Management Module

Maintenance —deploy resources for maximum effectiveness.

Asset tracking – by Category, by Location, by Serial Number (using Barcode Tags)

One of the Key modules of our ERP software solution is the advanced HR & Payroll management system. Human Resources is one of the most vital and strategic assets of each organization. Our HR & Payroll management system is the strategic and coherent approach to the management of an organization’s most valued assets; it directly takes you to the next step where your investment in Human Asset is directly managed in the most optimum, efficient and effective manner. Brainshphere’s HCM is a robust and timely tested HR & Payroll management system in Dubai well equipped with UAE labour law. The only HR & Payroll management system in the market to manage workforce starting from recruitment till retirement.

Only HR & Payroll management solution which can fit any industry whether it is manpower sourcing or supply, contracting or service, manufacturing or retail, it including HR help desks, intranet portals, employee self-service and manager self-service.

Repair and Service Management software module is a complete solution to manage the repair/ installation from inception to completion. It covers all aspects of the processes and guides the user through a quality process. Workflow, email and SMS notifications, reminders and alerts, and informative dashboards are used to maximize efficiency. In addition to that this solution easily adapts to respective company process and policies.

Repair

Track issue of Man, Machine and Material to the jobs and calculate cost incurred

Automated Overhead / Indirect Expense distribution to jobs

Comprehensive labour cost calculations

Services Maintenance Management

Service call log- includes regular & preventive service log

Service contract- will include all details like warranty start date, end date, inclusive services etc.

Service Quotation

Service Work Order & Service Work Invoice

Labor cost calculations and allocations of jobs

Automated overhead / indirect expense distribution to jobs

Progressive Invoicing / Retention’s

Material Consumption and wastage Calculation

Work-In-Progress and cost accounting

Stock control with multiple units and various conversions

Integrated Material Requisitions, Issues, Issue Returns and Direct Purchases for the service

Damage and other outgoing entry for perfect inventory management

Flexible Chart of Cost accounts with unlimited levels

Reports (BI)

Business intelligence modules equip the top management with the ability to make accurate and fast decisions by utilizing the reliable information gathered from current and historical data which are converted into the most appropriate information pointers. The BI and KPI modules of the Brainsphere ERP provides the birds-eye view of the current status of the processes as well as the projections and trends. It immensely helps to take strategic business decisions and respond more effectively to the changes in demand.