JOB SUMMARY: The Greater Phoenix Chamber is seeking a Program Coordinator to join our team of professionals. The program coordinator position requires a highly motivated, organized self-starter to administer and coordinate member programs that provide professional development and networking opportunities for member businesses. Reporting to the Program Manager, our Program Coordinator will be responsible for the coordination of the Chamber’s professional development programs.

PRIMARY / ESSENTIAL JOB DUTIES:

Responsible to coordinate, from concept to execution, the following programs:

Professional Women’s Alliance (Monthly)

Valley Young Professionals (Monthly)

Valley Young Professionals Board of Directors (Bimonthly)

Economic Development Insider Series

Arizona Chamber Executives professional development events

Assist the Events Team with execution of special events as needed

Program coordination includes:

Determine and secure creative and innovative speakers

Secure venues and/or meeting space for appropriate programs

Arrange catering, parking and AV for pertinent meetings and programs

Schedule site visits and write host agreements based on program needs

Create and develop content including topics, agendas and scripts for programs

Manage registration and track attendance for Professional Development programs

Maintain high level of customer service in all aspects of program planning and execution

Facilitate meetings and record meeting minutes where applicable

Collaborate with presenters and partners, managing all aspects of the presentation planning process

Work cooperatively with sponsors to fulfill program benefits

Work with the marketing team to create promotional materials for programs (including invitations, newsletters, webpages, collateral, etc.), in a timely manner

Manage and consistently update database and communications lists for programs

Create and update postings to the appropriate Chamber social media accounts, in accordance with GPC policy

Communicate program details to other departments as necessary

Work with the Program Manager to evaluate/enhance programs where possible

Must be flexible to work outside of a normal work schedule (8am-5pm) to include early mornings and/or late evenings as events and programs may require

SECONDARY JOB DUTIES:

Assist members and non-members with requests pertaining to membership or need for information

Promote Chamber programs and events through active solicitation of attendee participation and community partnerships as appropriate

Establish and grow relationships with members and partner organizations

Enhance program outreach and awareness of programs through community partnerships

Other duties as assigned

JOB REQUIREMENTS:

Strategic thinker, creative, highly organized, attentive to detail, and persistent with follow through