Vacant Position Salary Procedure

As you are aware, current policy calls for the sweeping of vacant personnel funds from the individual departments to a central account. These are funds resulting from vacant classified or unclassified positions. It does not include the removal of any temporary or student funding. Under this policy, if a position becomes vacant, any funding not having been earned by the employee vacating the position will be removed, on a non-recurring basis, from the account. If the department is allowed to later fill the vacancy with a permanent employee, the funding needed for that employee will be calculated and returned to the department. Under current policy, a department may be allowed to fill a vacant position with a temporary or student employee. Use the Vacant Position Salary form to request the return of a portion of the swept vacancy funds in order to fund the temporary or student employee filling the vacant position.

This policy does not affect the permanent recurring budget or the allocation of lines to the department. Rather, these funding adjustments are non-recurring and affect the budget only in the current year.

Please contact Everett McInnis, Director of Budgeting & Payroll, at McinnisE@cofc.edu, if you have any questions regarding the process or the use of the form.