PRIVACY POLICY FOR JOB APPLICANTS

In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, as prospective employees of our Company, of the types of data we process about you.

We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.

A) Data Protection Principles

Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:

Processing is fair, lawful and transparent

Data is collected for specific, explicit, and legitimate purposes

Data collected is adequate, relevant and limited to what is necessary for the purposes of processing

Data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay

Data is not kept for longer than is necessary for its given purpose

Data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures

We comply with the relevant GDPR procedures for international transferring of personal data

B) Types of Data Held

We keep several categories of personal data on our prospective employees in order to carry out effective and efficient processes. We keep this data in recruitment files relating to each vacancy and we also hold the data within our computer systems, for example, recruitment logs.

Specifically, we hold the following types of data:

Personal details such as name, address, phone numbers

Name and contact details of your next of kin

Your photograph

Your gender, marital status, information of any disability you have or other medical information

Tight to work documentation

Information on your race and religion for equality monitoring purposes

Information gathered via the recruitment process such as that entered into a CV or included in a CV cover letter

References from former employers

Details on your education and employment history etc

Driving licence

Criminal convictions

C) Collecting Your Data

You provide several pieces of data to us directly during the recruitment exercise.

In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference agencies.

Should you be successful in your job application, we will gather further information from you, for example, your bank details and next of kin details, once your employment begins.

D) Lawful Basis For Processing

The law on data protection allows us to process your data for certain reasons only.

The information below categorises the types of data processing we undertake and the lawful basis we rely on.

Activity requiring your data

Lawful basis

Carrying out checks in relation to your right to work in the UK

Legal obligation

Making reasonable adjustments for disabled employees

Legal obligation

Making recruitment decisions in relation to both initial and subsequent employment e.g. promotion

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