Black Box blog is dedicated to providing insight in the record management and information management knowledge world.

Friday, 17 February 2017

On-Site Storage: How To Ensure Data Security On Your Premises?

On-site storage may appear like an organised solution for your business, and it is evident. It’s because no matter how many files you have stored off-site, you will prolly have some documents on-site. So how do you ensure safe and secure storage of these documents? Read on to get some tips.

1.Train your employees

While most data breaches happen due to employee intervention, not many consider this fact with caution. Although it’s accidental many a time, such incidents can call for unnecessary troubles.

In this case, therefore, staff or employee training is important to lead to smooth and secure on-site storage practices. Appoint a designated member that anyone can connect with in case of queries with regards to information protection protocols.

2.Strict password policy

Any employee, even if he or she is required to deal with minimum data must have individual computer passwords that are protected and changed at regular intervals. They must be automatically functioned to lockout at short periods of inactivity to prevent data breach.

3.Avoid multiple copies

Once the files or documents are photocopied, printed or downloaded on various devices, it becomes difficult to curb the files from getting unauthorised access. Hence, it is important to avoid multiple copies of the important and confidential files.