GENERAL SUMMARY OF POSITION:
Under the general supervision of the department chair, the Secretary to the Chair position performs a variety of confidential and complex secretarial, administrative, and clerical duties in support of the Department Chair and senior staff.
Major Responsibilities Include-

Write and edit technical materials for use in scientific papers and grant proposals
Design or edit graphics for scientific papers and grant proposals
Review, revise and integrate texts and graphics produced by the principal investigator and collaborators
Review and contribute to outlines
Participate in content review sessions
Participates in advancing drafts throughout the writing process
Review and edit final text for grammar, tone, style, clarity, and consistency
Work under tight deadlines and on multiple documents
Meet milestones and deadlines

MAJOR RESPONSIBILITIES:

Function as an intermediary in communicating sensitive /confidential information to senior administration or external sources and maintains the integrity of personnel files.

Schedule and /or arrange conferences, seminars, meetings, interviews and appointments by coordinating facility and service availability within and outside the department, including the coordination and implementation of social functions, honoraria engagements and contracts.

Gather, organize and maintain data and a proficiency in graphing, data-entry, spreadsheet, presentation software and other technical applications.