Digital Sign Solutions

Last updated at: 31/10/2018 04:23 AM

Digital Sign Solutions

Digital signatures have caught the attention of most of these organizations, why is it so important that every organization want to implement for their business? it as simple as it is, just because it is an electronic fingerprint. Digital sign solutions allow you to sign documents electronically and also help confirms the originality of such documents by validating the signer. It is a set of code that helps authorize a document from the document owner and make sure the document is not modified on reaching the receiver.

The planning and release of employees form is a tedious task that is usually done at the end of every financial year of a company. By culture, the forms have to be signed and delivered manually to them; the whole signing process is actually time-consuming, burdensome, and costly. Also, there is a high probability that these forms might even get lost or misplaced, which leads to you requesting for re-issuance. And for re-issuance, one has to repeat the whole process again which is eating up our precious time.

In the way businesses are done these days, no company can afford to waste time, resources and manpower on such process, so they have to find a way to automate the process so that they can focus on other business aspects; that’s why businesses are going online to digitize most of their processes like the signing process to increase their efficiency and reduce poor utilization of resources. Therefore, the idea of signing forms and documents is gaining popularity allowing companies to save time, effort, manpower and money in most of their operations. This does not just helps to manage the time, it also helps increase our return on investment (ROI).

This has inspired providers like DocuSign to meet the requirement for using for business operations like form filling and documents signing in order to increase their effectiveness and the rate at which they get things done. Digital sign solution enable users to sign many forms within few minutes, allowing them to operate in a paperless environment. The solutions improve the security and consistency of the whole signing process. More to this solution, DocuSign allows users to send these signed documents to concerned individuals at the same time, cutting some unnecessary cost like the delivery cost. Therefore, beneficial to business operation, therefore increasing the company’s return on investment.

However, it is reasonable enough for business owners to fear about the security because it is an entirely new technology. The solutions use an accepted format popularly known as PKI (public key infrastructure) which provides a high grade of security, therefore, making it impossible to alter the content of the document. Digital makes office paperwork more efficient and professional, but laws that guide its use actually are different depending on your country or state.

The advantages of adopting help organizations to get the best out of their business; office work is done with greater efficiency and conveniences and make the working environment secured and digitally.

Benefits of digital sign solution

Saves Time

A digital sign solution helps save time. you don’t have to wait for the manager to get a document signed because he’s on leave just put a call through and he will sign the document from his locations. also ensure that organizations are able to save more on cost and effort with documents and contracts agreements signed off without going through the manually long process. Saving cost is very great especially if the person is at a far location. Digital sign solutions are made available on internet-connected mobile devices like tablets, Android, or iPhones so that documents are signed straight away from anywhere and anytime with a very short time.

Cost Savings

Many organizations are able to save cost on manually required signing materials and tasks like paper, printing, ink, scanning and the delivery cost. It also saves cost on some costs like tracking, archiving, and filling.

Better Customer Experience

It provide the convenience to both document signer and the client irrespective of the location of either parties. This is ideal especially in smaller places where transactions can be done without even leaving their place. to give its user the freedom of performing the signing tasks at any location.

Security

When it comes to digital sign, authorization and security are of utmost importance. Digital sign solutions like DocuSign helps reduce the risk of tampering with the content of a document. ensures the document is validated even till it reaches its designated receiver. Signers are provided with private keys for their own personal signatures and public key for verification purposes.