(4)
A
business check, money order, or electronic payment in the amount of twenty-two
dollars made payable to the "Treasurer of State of Ohio." Law enforcement
officers as defined in division (K) of section
2901.01 of the Revised Code will
be exempt from this fee.

(B)
The foregoing shall be submitted to the
bureau of criminal identification and investigation in one of the following
ways:

(1)
Through the mail to the "Bureau of
Criminal Identification and Investigation, P.O. Box 365, London, Ohio 43140."

(A)
The bureau of
criminal identification and investigation shall maintain a retained fingerprint
database as defined in section
109.5721 of the Revised Code
including names, addresses, and fingerprints of individuals on whom the bureau
has conducted a criminal record check for the purposes of determining
eligibility for employment, licensure, approval for adoption or volunteer
service.

(B)
An entity that is
required by statute to submit fingerprints and criminal record requests
pursuant to division (E) of section
109.572 of the Revised Code may
elect to participate in the continuous record monitoring service. When the
superintendent receives records under section
109.57 of the Revised Code that
indicate an individual in the retained applicant fingerprint database has been
arrested or convicted of a crime, the superintendent shall promptly notify the
employer either electronically or via mail that additional arrest or conviction
information is available.

(C)
The
employer may contact the bureau of criminal identification and investigation
for detailed information regarding this notification.

(D)
The superintendent of the bureau of
criminal identification and investigation shall charge an initial fee of five
dollars for each individual entered into the retained applicant fingerprint
database and an annual fee of five dollars thereafter. The payment must be in
the form of a business check, money order, or electronic payment made payable
to the "Treasurer of State of Ohio."

(E)
The information the superintendent of the
bureau of criminal identification and investigation provides to participating
entities pursuant to section
109.5721 of the Revised Code and
or this rule, may only be used for purposes authorized by law.

(A)
An entity shall
enroll individuals into the retained applicant fingerprint database by
submitting the civilian background check authentication number or the name,
date of birth and social security number of the employee or licensee.

(B)
Upon receipt of the
information referred to in paragraph (A) of this rule, the bureau of criminal
identification and investigation shall immediately enter the information into
the retained applicant fingerprint database.

(C)
The participating entity is responsible
for sending updated information, in an electronic format, to the bureau of
criminal identification and investigation on individuals who are deceased or
are no longer employed, licensed, certified or otherwise approved by that
entity.

(D)
Upon receipt of such
information referred to in paragraph (C) of this rule, the bureau of criminal
identification and investigation shall promptly delete the individual's records
from the retained applicant fingerprint database.