Admission procedure for a Doctorate programme for candidates with a Swiss university or HES Master

Note:
Do not forget to read the information regarding the deadlines and the conditions which appear under the various headings of the Regulations concerning the registration conditions.

1

After reading the registration conditions, students apply online and send their documents to the Admissions Service within the specified deadline.

Content of the application for enrolment in a doctoral programme for candidates with a Swiss university or HES Master

2

The Admissions Service processes the application and checks that formal conditions of admission to the chosen programme are satisfied.

Provided they meet the formal conditions, the applications for a doctoral programme are subsequently forwarded to the Faculty or School in question, which must give its approval.

3

The prospective PhD student must also send the two copies of the completed and signed PdD form to his/her thesis director. The link to the form is provided in the online application and in the email acknowledging receipt sent immediately after the confirmation by the candidate (to be printed out by him/her).

The thesis director signs and forwards the form to the Doctoral School or the Dean’s Office, who stamps and signs the document before returning it to the Admissions Service by 15 October 2016 (autumn semester 2016/2017) or 28 February 2017 (spring semester 2017). It is therefore important for the candidate to forward the PhD form to the thesis director without delay.

If the application has been sent after the deadlines or the "attestation de thèse" form has been submitted to the Admissions Service after the deadlines, the registration will be postponed to the next semester (or, in case the late application is accepted, the prospective student will have to pay a surcharge of CHF 200.-).

It is therefore important that the candidate sends the “attestation de thèse” forms to his/her thesis director as soon as possible.

4

Accepted candidates receive a certificate of admission to registration by postal mail, accompanied by information about UNIL and instructions explaining how to confirm their registration; refused candidates also receive a written decision.

Each candidate will receive a written decision when his/her complete application (according to the requirements specified in the Directive en matière de conditions d’immatriculation) has arrived at the Admissions Services. Therefore, it is pointless to contact the Admissions Services in the meantime.

5

Candidates confirm their registration according to instructions received with the certificate of admission to registration (in particular they have to present their original secondary school and university diplomas, as well as the original transcripts). Candidates must follow the deadlines mentioned in these instructions, otherwise their application will be cancelled.

6

The invoice for course fees for the first semester is then sent out.

7

Once candidates have paid their fees, they acquire the status of student; they can obtain a certificate of enrolment for the semester. The procedure will be indicated on the reverse of the fees invoice.

Several weeks may elapse therefore between dispatch of the application and the final decision on registration acceptance.Candidates are therefore advised to submit their applications as soon as possible.

Note: it is essential to provide complete and correct information when applying at UNIL (online registration and sending of the documents) and when completing your application later on with complementary documents or information. Any omission or submitting of fake or falsified documents can lead to a final refusal of admission or an exclusion from UNIL.