Configure Sourcing Integration

To enable any Greenhouse/Gem sourcing integration, Gem will need access to a Harvest API Key created by your organization.

To create a Harvest API key for the integration, click on the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel.

From the Dev Center page, click API Credential Management.

From the API Credential Management page, click Create New API Key to generate the API key for Gem.

From the Create new credential dialog box, give your API key a name and select Harvest from the Type dropdown menu. When finished, click Create.

On the Manage API Key Permissions page, please select the following permissions.

Activity Feed

GET: Retrieve Activity Feed

Applications

GET: Retrieve Application

GET: List Applications

PATCH: Update Application

POST: Advance Application

POST: Move Application

POST: Moves Application to Job

Candidates

GET: Retrieve Candidate

GET: List Candidates

PATCH: Edit Candidate

POST: Add Candidate

POST: Add Note

POST: Add Attachment

POST: Add Application

POST: Add Prospect

PUT: Merge two candidates

Close Reasons

GET: Get close reaspms

Custom Field Options

GET: Custom Field Options

Custom Fields

GET: Get custom fields

Departments

GET: Retrieve Department

GET: List Departmentts

Education

GET: Get degrees

GET: Get disciplines

GET: Get schools

Email Templates

GET: Retrieve Email Template

GET: List Email Templates

Job Openings

GET: List Openings for a job

Job Posts:

GET: List job posts

GET: Retrieve job post for job

GET: List job posts for job

Job Stages

GET: Retrieve job stage

GET: List job stages

GET: List job stages for job

Jobs:

GET: Retrieve job

GET: List jobs

Offers:

GET: List application's offers

GET: Retrieve application's current offer

GET: Retrieve offer

GET: List offers

Offices

GET: Retrieve office

GET: List offices

Rejection Reasons

GET: List rejection reasons

Scheduled Interviews

GET: List interviews for application

GET: Retrieve interview

GET: List interviews

Scorecards

GET: Retrieve application's scorecard

GET: List Scorecards for application

GET: Retrieve scorecard

GET: List Scorecards

Sources

GET: List sources

Tags

DELETE: Remove tag from candidate

GET: List tags applied to candidate

GET: List candidate tags

PUT: Add a candidate tag

Tracking Links

GET: Retrieve job tracking link

User Roles

GET: List user roles

Users

GET: Retrieve user

GET: List users

GET: List user job permissions

GET: List user future job permissions

When finished, click Update.

Navigate to your newly created Harvest API key on the subsequent page, copy it, and provide your Harvest API key to Gem so they can set up the integration.

Feel free to reach out to the Gem team by emailing the directly at support@gem.com.

Greenhouse/Gem Sourcing Integrations

Below please find the various types of sourcing integrations available through Greenhouse/Gem:

Duplicate check against candidates in Greenhouse

Gem makes it easy to check whether someone is in Greenhouse Recruiting before sending a Sequence by showing you candidates that have the same name or email.

If Gem finds an email match, it will automatically link to the Greenhouse candidate profile.

If Gem finds a name match, it will surface a list of potential Greenhouse candidates that may be associated to the candidate you are sourcing.

1-click Upload a Candidate to Greenhouse from Gem

You can use Gem to 1-Click add candidates to Greenhouse right from the Gem Chrome Extension. Once you press the Upload to Greenhouse button, Gem creates a new candidate record in Greenhouse and auto populates the candidate's profile information:

First Name

Last Name

Nickname

Company

Title

School

Location

Automatic Email Sync

Gem has built an integration with Greenhouse that allows Gem to sync emails to Prospects and candidates to the candidate's activity feed in Greenhouse. By default, this email sync is turned off, but if you'd like to enable it, reach out to your Customer Success Manager or the Gem Support team.

Configure CRM Integration

Gem CRM uses Webhooks to pull in your Greenhouse data and to monitor any changes in that data. Visit the Team Admin section and click See setup instructions to get detailed steps on how to configure Webhooks for Greenhouse.

Feel free to reach out to the Gem team by emailing the directly at support@gem.com.

Greenhouse/Gem CRM Integrations

Gem CRM provides an even deeper integration with Greenhouse and allows us to pull Greenhouse data into the Gem interface so you can see things like what stage a candidate is at in process or when their last Greenhouse activity was without having to navigate away from Gem.

Greenhouse Data in Projects and People

We surface a Greenhouse column in Projects and People that shows you what stage a candidate is currently at in process.

Candidate in Jobs

In Jobs, Gem will pull in all active candidates in Greenhouse for a particular job -- including candidates that aren't in Gem. Gem also color codes based on last Greenhouse activity.