Office of Special Programs

The Office of Special Programs (OSP) administers the Use of University Facilities (UUF) and the Alcohol Service Request (ASR). OSP’s role includes reviewing campus activities and alcohol service to ensure adherence to the Washington State Administrative Code (WAC) and to disseminate information regarding the Washington State Liquor Control Board’s alcohol regulations. OSP’s role does not include space/venue reservations for campus, initial risk management assessment, parking arrangements, or other event planning services. It is also important to note that not all events require a Use of University Facilities or Alcohol Service Request. Subsequently, our database is not a complete calendar for all campus activity.

Use of University Facilities (UUF)

Washington state law requires that University of Washington facilities be used primarily for their intended educational use. Therefore, use of University facilities must be reviewed and approved by the UUF Committee.

When UUF approval is required:

A non-university group/individual intends to hold a function at a UW facility.

A private or commercial organization wishes to sponsor or be involved with an activity at a University facility.

A University community member (student, alumnae, staff, or faculty) intends to hold a function at a UW facility is open to the general public or invited off-campus guests.

A University community member (student, alumnae, staff, or faculty) intends to hold a function (independent of any student group, department or administrative unit) at a UW facility.

An organization would like to hold a partisan political activity at a UW facility

Alcohol Service

Alcoholic beverages may be possessed, sold, served, and consumed at University facilities only when the appropriate approvals and permits have been obtained from the University and all University policies and WA state alcohol regulations and laws must be followed.

When Alcohol Service approval is required:

An organization or individual intends to serve and/or sell alcoholic beverages at a function occurring at a UW facility.

The type of permit(s) and approval(s) required depend on the manner in which alcohol is obtained, dispensed, and to whom it is served.