Introduction

Job Duties:
This position is responsible for auditing accounts payable claims/vouchers for accuracy and in compliance with ODOT and State of Oklahoma purchasing policies and procedures.

Responsibilities also include auditing and approving all requisitions for purchases and purchasing card payments for accuracy, and availability.

Responsible for training the field division clerks and Admin Assistants on procedures to pay claims, as well as communicating with them, and the vendors to reconcile discrepancies concerning outstanding invoices, vendor information, warrant cancellations, etc.

Preparing financial reports as requested at the division, monitoring field division warehouse activities in the inventory maintenance system (Agile) and make adjustments as required.

Preparing journal vouchers as needed and serving as cashier for all monies for ODOT received in the field divisions.

Analytical skills computer skills and software capabilities are critical to this position.

Must also be able to lift a minimum of 25 pounds.

The Oklahoma Department of Transportation (ODOT) ensures that no person or groups of persons shall, on the grounds of race, color, sex, religion, national origin, age, disability, retaliation or genetic information, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs, services, or activities including all employment practices. To request an accommodation, please contact the ADA/504/508 Coordinator at 405-521-4140 or the Oklahoma Relay Service at 1-800-722-0353.

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTINGHERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving professional level work in the maintenance, analysis, interpretation and management of financial accounting data. This includes the preparation and posting of various journals, ledgers and accounts, analysis and presentation of financial data, and preparation of financial statements and expenditure reports, review and approval of various vouchers and invoices for payment, analyzing budget requirements, preparing payroll data, allocation of funds to various accounts or functions, and other similar activities.

LEVEL DESCRIPTORS

The Accountant job family has four levels which are distinguished by the complexity of assignments, the level of expertise required to perform the duties assigned, and the responsibility for providing leadership to others.

Level I:This is the basic level of the job family where employees are primarily responsible for performing routine entry level work in a training status to build their skills in maintaining, analyzing and reporting financial information and applying generally accepted accounting principles. In this role they will perform tasks involving the maintenance of financial information, reviewing and processing routine vouchers and invoices for payment, preparation of routine or standardized accounting reports and financial statements and the reconciliation of simple accounting transactions.

MINIMUM QUALIFICATIONS

Level I:
Education and Experience requirements at this level consist of a bachelor’s degree in accounting, business, finance or a closely related field or an equivalent combination of education and experience, substituting one year of bookkeeping for each year of the required degree.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.