173-3-05
Older Americans Act: procurement standards.

(A)
Federal
requirements: When an AAA procures goods or services paid, in whole or in part,
with Older Americans Act funds, the AAA shall comply with the requirements
under 45 C.F.R. 75.327 to 75.335 (December 26, 2014).

(B)
Additional state requirements: If an AAA submits a
written request to ODA seeking permission to use a non-competitive procurement
process, the AAA shall comply with paragraph (A) of this rule and the
following:

(1)
The AAA shall submit its written request to ODA no fewer
than thirty days before the AAA needs a decision from ODA.

(2)
The AAA's written
request shall not consider a public exigency or emergency to be a basis for
non-competitive procurement if the AAA created the exigency or
emergency.

(4)
If the AAA wants to procure goods or services from a
single source, the AAA's request shall verify that the circumstances in
45 C.F.R. 75.329(f)(1) (December 26,
2014) exist by including the names of all known providers of the goods or
services that are located in, or willing to do business in, the planning and
service area. The AAA's request shall also include emails or letters from each
of those providers to verify that the providers are unable to provide the goods
or services that the AAA wants to procure.