UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Finance Associate position forms part of UN Women’s Virtual Global Service Centre (VGSC) for financial donor reporting and project closure under the responsibility of the Chief of Accounts.

Under the guidance and primary supervision of the Finance Specialist – Financial Reporting and Project Closure Unit Head, the Finance Associate is responsible for the preparation of financial donor reports and financial project closure; while also providing additional capacity to the regional office for other finance related duties under the daily secondary supervision of the Regional Office Finance Specialist. The Finance Associate will always promote a client-oriented approach and abide by UN Women’s financial regulations and rules.

The Finance Associate works in close collaboration with the staff of the Division of Management and Administration, Programme Division, Regional Office and Country Offices, as well other UN entities in HQS and COs for resolving complex finance-related issues and information delivery.

Duties and Responsibilities

Administer focus on timely preparation of financial donor reporting and other management reports:

Ensure Proper control of the supporting documents for payments, accounts receivable and General Ledger journals;

Approve vendors in Atlas (for offices that you are not a delegated payment voucher preparer);

Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; and other entitlements are duly processed;

Support the finance team in the internal and external audits of UN Women offices, as requested;

Provide support to office as ATLAS (ERP) focal point as required;

Provide support in management of asset and inventory of the region’s offices as required;

Review and monitor month-end and year-end closure checklists and reports submitted by M/COs to ensure completeness, correctness, and timeliness;

Provide supports, technical advices and assistances to M/COs on finance-related processes, activities and reports and facilitating sharing of good practices among offices;

Handle budgeting, monitoring and reporting of RO management fund;

Coordinate and facilitate project audits for projects under RO and project offices, and also support and monitor M/COs project audits in coordination with HQ;

Facilitate knowledge building and knowledge sharing focusing on achievement of the following results:

Build and strengthen the capacity of UNW offices in the areas of financial donor reporting and project closure, including conducting trainings in your region;

Assist and provided input to training materials for the operations / project staff on financial donor reporting and project closure or other related finance items;

Actively participate in knowledge sharing and changes of duties with other staff in Finance team, as requested by RO Finance Specialist, to ensure that all duties have back-up staff assigned and trained;

Ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS). Inform other UNW Finance Users to ensure IPSAS compliance and currency;

Ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure consistency across UNW and harmonization with other UN Agencies. Provide recommendations to Unit head for proposed amendments;

Perform other relevant duties from time to time as requested by RO Finance Specialist.

Key Perfomance Indicators:

The key results have an impact on the overall efficiency in financial resources management and success in implementation of operational strategies. Accurate analysis and presentation of financial information enhances UN Women’s credibility in use of financial resources and proper financial process management. The information provided facilitates management decision making.