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Code Table Management - Add a Code

Modified on: Thu, Nov 2, 2017 at 11:46 AM

To add a new code to a field dropdown, first select the table and field from the Update Code Table screen. The form will display any codes previously created for this field. Click on the Add New Record link.

Enter the new Code and Description. The Tab key can be used to move throughout the fields. A description of the additional fields is listed below. Once the record is complete click on the Save icon to save the record.

Code – the code value that will be stored in the data

Description – a description for the code value. It will often be seen on the data screen rather than the code value. The description can also be displayed in certain reports

Category – used to group certain codes together in a list

Amount – used by the Aeries program to treat certain codes differently. For example, the College Test Scores (CTS) table ST1 field uses the Amount field to identify the test that the test part belongs to. A 4.00 signifies that it is an AP test part and a 2.00 signifies that it is a SAT II test part.

Sort – used to display the code values in a certain order in the dropdown

Tag – used to make a code that is no longer necessary inactive. Inactive codes cannot be selected in the dropdown.