Sample Employee Health and Wellness Program meeting agendas and topics for discussion

Is your business’s Employee Health and Wellness Program Health and Wellness Committee new?Has it existed on paper but been inactive for a while?In either case, some of the following may be appropriate agenda items for your first Employee Health and Wellness Program meetings.You may also want to revisit these topics annually.

Clarify roles of Health and Wellness Committee members

Are members responsible for implementing changes or recommending changes?

Here are some additional considerations:

• Health and Wellness Committee members can be selected by leadership or can be selected from among volunteers.

• Determine in advance how long Health and Wellness Committee members will support and how new members will be selected. Balance the need for continuity with the need to bring fresh ideas and energy to your business’s Employee Health and Wellness Program.

• It’s not important, or even desirable, to have your healthiest staff members on the Health and Wellness Committee. Ideal Health and Wellness Committee members are those who best can represent their peers, motivate others and support the implementation of the Employee Health and Wellness Program.

• Consider providing an incentive or recognition to Health and Wellness Committee members. It legitimizes their positions and encourages participation. Some businesss that have implemented stipends have generated enough staff member interest that the selection of Health and Wellness Committee membership becomes a competitive process. The Health and Wellness Committee responsibilities become a formal part of the member’s job accountabilities.

Role of your Health and Wellness Committee

In some businesss the Health and Wellness Committee is responsible for the implementation of the Employee Health and Wellness Program. In other businesss, the Health and Wellness Committee plays an advisory role. In either case, the group members can be asked to:

• Attend regular meetings of the Health and Wellness Committee.

• Help establish a vision and name for the business’s Employee Health and Wellness Program.

• Represent their peers by sharing ideas, needs, concerns and feedback from their work areas and colleagues about proposed Employee Health and Wellness Program Strategies, policies, and programs.

• Make available feedback on the possible barriers to proposed Employee Health and Wellness Program Strategies and offer suggestions for addressing those barriers (e.g., how does a proposed policy fit with the schedules of staff members?).

• Suggest effective Employee Health and Wellness Program communication Strategies and solutions to challenges. For example, what is the best way to communicate with staff members who work the third shift? How will staff members react to a proposed message from leadership?

• Be a voice of support for a culture of health, carrying the message from the Health and Wellness Committee to their work areas and colleagues.

Functioning of your Health and Wellness Committee

Meet. Schedule regular Health and Wellness Committee meetings on paid work time. Your Health and Wellness Committee may want to meet very often at first, then slightly less often as your health improvement strategy is more established. If your Health and Wellness Committee is new, it might be useful to ask members to provide information about themselves and their interests.

Communicate. Set up frequent channels of communication with Health and Wellness Committee members so they are up to date and engaged. An email list is often the easiest way to do this. Encourage communication to flow both ways: from Employee Health and Wellness Program coordinator to members and from members to coordinator.

Check-in. At least once a year, evaluate how effectively the Health and Wellness Committee is functioning. Is the Health and Wellness Committee serving its original purpose? Ask committee members for their feedback. Do they feel like their work is making a difference? Do they feel like their input is valued and taken into account when planning and implementing initiatives? Do they understand their expected Employee Health and Wellness Program roles and responsibilities? Are there members who want to rotate off of the committee? How will new members be selected?