1. CONTRACTOR shall review all documents, specifications, plans and scope of work provided by Miami-Dade County Park, Recreation, & Open Spaces Department (MDPROS) for work to be completed. Furnish all labor, equipment, and materials required to comply with the intent of the WORK described in the contract documents including but not limited to:
Base Bid – Contractor is to furnish all labor, equipment and materials required to construct a new elephant exam hallway, holding area, shade structure, and chain link fence people barrier as per the scope of work, plans, and specifications listed on item 3 of this RPQ, including but not limited to installing slab and foundations; shop fabricating and galvanizing steel; related site work; shade structure and fabric; plumbing; electrical; and restorative landscaping. Contractor shall review provided lists of “owner provided” materials and use these to complete the job (See Attachment A). Contractor will be responsible for providing remaining materials to complete the project. Left-over project materials will be offered to the zoo to keep. Materials the zoo chooses not to keep will be removed by the contractor.
1.1) CONTRACTOR SHALL HAVE COMPLETED THREE ZOO PROJECTS WITHIN THE LAST FIVE YEARS TO MEET THE EXPERIENCE REQUIREMENT. COMPLETED PROJECTS MUST BE SIMILAR IN SCOPE/BUDGET TO THIS ONE. A LIST OF THE THREE COMPLETED PROJECTS IS TO BE PROVIDED WITH THE BID SUBMITTAL. ALL THREE LISTED PROJECTS ARE TO INCLUDE NAME OF PROJECT, SCOPE OF WORK, DOLLAR VALUE, CONTACT INFORMATION. IF THIS LIST IS NOT PROVIDED WITH YOUR BID SUBMITTAL, YOUR BID MAY BE DEEMED NON-RESPONSIVE.
1.2) CONTRACTOR is responsible for attaining ALL pertinent permits (Miami-Dade Building Department, Electrical, Plumbing, Miami-Dade Public Works, Miami-Dade Water and Sewer, DERM, Fire, FDEP, Florida Department of Health, South Florida Water Management, US Army Corps of Engineers, etc.) needed to begin and complete all phases of work within the plans and specifications.
1.3) It shall be the CONTRACTOR’s responsibility to ensure that all required regulatory or proprietary permits are obtained prior to commencement of work.
1.4) CONTRACTOR shall obtain/transfer all required permits and forward a copy to MDPROS within five (5) days of receipt of notice to transfer permits.
1.5) CONTRACTOR shall be responsible to verify all existing conditions and dimensions for exact coordination and/or extent of proposed work prior to submitting his pricing.
1.6) CONTRACTOR is responsible for providing full sets of drawings to subcontractors/suppliers to ensure all work is included in sub-agreements.
1.7) All areas affected by new construction or renovation are to be patched/repaired to match existing or adjacent conditions. All paint repairs to extend from floor to ceiling and entire width of the wall. No area patching will be accepted.
1.8) CONTRACTOR is to provide any exploratory digging as required for all the trades or as required by scope of work to uncover pre-existing concealed site conditions inclusive of hand digging. All restorations of affected areas are to be restored to new like conditions.
1.9) CONTRACTOR is responsible for all dewatering required. All necessary permits required for dewatering are the responsibility of the CONTRACTOR.
1.10) All areas disturbed during the construction shall be restored to pre-existing conditions at no additional cost to OWNER. CONTRACTOR to install sod on all previously sodded areas affected by the construction. Sod to be installed to match existing undisturbed surrounding grades. Sod type to match existing surrounding sod. CONTRACTOR to water sod as required promoting growth. Minimum watering to be no less than DAILY for 2 weeks. Water to be provided by CONTRACTOR, cost of water supply is inclusive of this bid. Top dressing of sod is required to fill voids between joints.
1.11) CONTRACTOR is responsible for all Surveying & Layout required. Red Line (As-built) drawings are to be maintained on site at all times. Accurate survey (Inverts, Dimensions, Locations, etc.) are to be reflected on red line (as-built) plans. These are to be reviewed on a weekly basis by PROJECT MANAGER. Three signed and sealed as-built surveys to be submitted prior to final payment approval. Refer to Item 29 for further as-built requirements.
1.12) CONTRACTOR to coordinate all required inspections/tests and documentation required by any/all governing entities, i.e. City of Miami, Miami-Dade Building Department, Miami-Dade Water and Sewer, Miami-Dade Public Works, Plumbing, Electrical, Fire, Florida Department of Health, DERM, FDEP, South Florida Water Management, FPL, etc. CONTRACTOR shall be responsible for resolution any inspect inspection hold.
1.13) CONTRACTOR to call Underground Locating Company and have all underground located at least 48 hours prior to any excavation commencing. CONTRACTOR is to provide ticket numbers provided by underground locating company to OWNER. CONTRACTOR SHALL BE RESPONSIBLE FOR UNDERGROUND LOCATIONS WITHIN THE PROPERTY LINE. CONTRACTOR is to hire an independent Survey/Testing Firm to conduct all necessary testing/underground locations within property lines including but not limited to: Existing Underground Utility Locations and Inspections, etc.
1.14) CONTRACTOR is responsible for the coordination of all utilities disconnects, reconnects, meetings, and documentation requirements. This shall include but not limited to FPL, Bellsouth, Water and Sewer, Gas Company, etc.
1.15) CONTRACTOR is to provide certified fire extinguishers as required by Fire/Building departments and/or as shown within contract plans.
1.16) CONTRACTOR shall provide temporary fencing as directed to maintain a safe work site. CONTRACTOR is to provide a detailed sketch of where temporary fence will be installed for approval prior to installation. Temporary fence shall contain privacy screen. Orange fencing (Snow fencing) is not allowed as temporary fence around perimeter of work.
1.17) CONTRACTOR shall provide and install caution signs “Construction Area Keep Out” as directed. Signs shall be posted on temporary fencing, entry locations etc., signs shall be minimum 18” high by 24” wide, and shall be installed not more fifty feet (50’) apart, at each entrance to construction area and shall be clearly visible.
1.18) CONTRACTOR is responsible for the safety and security of the job site. Any vandalism, theft, etc. which occurs during the construction time is the responsibility of the CONTRACTOR. No monetary compensation shall be granted if any of the above occurs. CONTRACTOR is required to have proper insurance to cover ongoing work on the job site. If CONTRACTOR opts to hire an independent Security Company, such company is to be properly bonded and insured.
1.19) Storage for All Materials and Equipment: CONTRACTOR shall be responsible for unloading, hoisting into building, and distributing of all materials. CONTRACTOR is to provide storage for all materials and equipment required to complete their work. There shall be no permanent storage of materials or equipment allowed within the facility. CONTRACTOR shall confine all permanent storage of materials and/or equipment to the assigned Construction Staging area.
1.20) The CONTRACTOR shall bear the risk of injury, loss or damage to any and all parts of the WORK for whatever cause, whether arising from the execution or from the non-execution of work (except that MDPROS may, in writing, upon written request from the CONTRACTOR, relieve the CONTRACTOR of the duty of maintaining and protecting certain portions of the WORK, as described in this paragraph, which have been completed in all respects in accordance with the requirements of the CONTRACT). The CONTRACTOR shall rebuild, repair or restore work and materials which have been damaged or destroyed from any cause(s) before Completion and Acceptance of the WORK and shall bear the expense thereof. The CONTRACTOR shall provide security including, but not limited to, security guards, temporary drainage systems and erection of temporary structures and temporary fencing as necessary to protect the WORK and materials from damage.”
1.21) CONTRACTOR is to timely submit shop drawings, calculations, etc. Dates for submission, and dates on which approved shop drawings, product data, and samples for each product will be needed, shall be designated in the Contractor’s Schedule. Once submittals are approved, materials are to be ordered expeditiously.
1.22) CONTRACTOR is to provide updated construction schedule at all weekly progress meetings. Construction schedule must reflect all updates to current activities and include any delays.
1.23) CONTRACTOR shall be responsible for all coordination and scheduling of work between trades.
1.24) CONTRACTOR shall be responsible for all cut and fill required to achieve the final required grades, slopes and contours at the project.
1.25) CONTRACTOR will be responsible for all work until substantial completion is recognized by MDPROS, unless otherwise specified in the contract documents.
1.26) CONTRACTOR to furnish and install Caution detectable tape on all underground utilities. Tape to run continuously the entire length of the pipe/conduit and shall be installed 6” below finish grade.
1.27) CONTRACTOR is to provide pull string on any empty conduit scheduled for future use.
1.28) CONTRACTOR shall comply at all times with all provisions/requirements listed in the ON-SITE OPERATIONAL PARAMETERS FOR CONTRACTORS document (see attachment B) and hereby incorporated by reference. The awarded contractor will attend a mandatory safety meeting prior to commencing work. Strict safety guidelines will be set and followed when working around the elephants. CONTRACTOR PARAMETERS – DANGEROUS ANIMALS (See attachment C). Employees violating safety protocols will be removed from the project.
1.29) MATERIAL or PRODUCT SUBSTITUTIONS:
MDPROS has specified certain brand names because it seeks to match products currently in use at other Park facilities.
Any specified products or systems intended to be substituted by the CONTRACTOR, has to be submitted to the PROJECT MANAGER within 30 calendar days after receipt of the Notice to Proceed.
Only one (1) request for substitutions will be considered for each product. When substitutions are not accepted, the CONTRACTOR shall provide specified product.
The request is to be accompanied by complete cost data of the proposed substitution, substantiating compliance with the contract documents, including product identification and description, performance and test data, references and samples where applicable, and an itemized comparison of the proposed substitution with the product specified. Refer to attached form required with proposed substitution.
The request is to be accompanied by data relating to contract time schedule and aesthetic effect when applicable.
When redesign by the ARCHITECT or ENGINEER is required to accommodate an alternate product or system, all costs of this redesign are to be paid by the CONTRACTOR requesting the substitution.
When additional work is required by other contractors to accommodate the alternate product or system, all additional cost of this work is to be paid by the CONTRACTOR requesting the substitution.
Failure to place orders for specified products or systems sufficiently in advance of installation scheduled date(s) not considered a valid reason upon which CONTRACTOR may base request for Substitutions or for deviations from Contract Documents. Requested substitution will be accepted as an approved equal or rejected, solely at the discretion of the OWNER’s PROJECT MANAGER with Architect’s or Engineer’s written approval.
1.30) CONTRACTOR shall be responsible to furnish all temporary utilities as required to complete all work, this shall include, but is not limited to, electric, water, phone, toilet facilities, etc. MDPROS shall not provide any temporary utility services for the CONTRACTOR’s use.
1.31) CONTRACTOR is responsible to list appropriate subcontractors required to complete all areas of work required.
1.32) INDEMNIFICATION: CONTRACTOR shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the CONTRACTOR or its employees, agents, servants, partners principals or subcontractors. CONTRACTOR shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. CONTRACTOR expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by CONTRACTOR shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.
INSURANCE requirements for this RPQ are as follows:
1. Certificate(s) of Insurance for insurance coverage required in paragraphs a, b, and c.
2. Original Policy, for coverage required in paragraph d.
A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida Statute 440.
B. Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Miami-Dade County must be additional insured with respect to this coverage
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage.
D. Completed Value Builder’s Risk Insurance on an “All Risk” basis in an amount not less than one hundred percent (100%) of the insurable value of the building(s) or structure(s) as determined by MDC. The policy shall be in the name of the Contractor and Miami-Dade County. This insurance is to be maintained until substantial completion of the work, as determined by the Park and Recreation Department.
E. All insurance policies required above shall be issued by companies authorized to do business under the laws of State of Florida, with the following qualifications:
The company must be rated no less than “B” as to management, and no less than “Class V” as to financial strength, by the latest edition of Best’s Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division.
OR
The company must hold a valid Florida Certificate of Authority as shown in the latest “List of All Insurance Companies Authorized or Approved to Do Business in Florida” issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund.
F. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder.
NOTE: MIAMI-DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY
111 NW 1st STREET
SUITE 2340
MIAMI, FL 33128
1.33) ALL contractors shall comply with the latest wage and benefit schedule, Construction Type Building, published by Miami-Dade County at the time of bid advertisement.
In accordance with Miami-Dade County Implementing Order 3-9, Accounts Receivable Adjustments, if money is owed by the Contractor to the County, whether under this Contract or for any other purpose, the County reserves the right to retain such amount from payment due by County to the Contractor under this Contract. Such retained amount shall be applied to the amount owed by the Contractor to the County. The Contractor shall have no further claim to such retained amounts which shall be deemed full accord and satisfaction of the amount due by the County to the Contractor for the applicable payment due herein.