These Regulations may be cited as the Councils of Education Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires–

"council" means the National Council, a Regional Council or a Local Council.

3. Composition of councils

The National Council, a Regional Council and a Local Council shall consist of the members respectively prescribed in respect of such councils in Parts I, II and III of the Schedule.

4. Tenure of office

(1) A member of a council shall, subject to the provisions of this regulation, hold office for a period of three years.

(2) The office of a member of a council shall become vacant–

(a) if the holder of the office dies or resigns from his office by notice in writing addressed to the secretary to the council; or

(b) if the holder of the office is removed from office by the Minister.

(3) Whenever the office of a member of a council becomes vacant, the Minister shall appoint a person to fill the vacancy and that person shall, subject to the provisions of this regulation, hold office for the remainder of the period during which the member whose place he fills would, but for his office becoming vacant, have continued in office.

(4) If the chairman or any other member of a council is absent or is for any other cause prevented from or incapable of discharging the functions of his office, the Minister may, if he thinks fit, appoint another person to hold office as the chairman or member of the council, as the case may be, during the absence or incapacity of the person whose place he fills.

5. Procedure of councils

(1) Meetings of a council shall be held as and when necessary and shall be convened in accordance with the directions of the chairman of the council:

Provided that the National Council shall hold a meeting not less often than once in every twelve months and a Regional Council or Local Council shall hold a meeting not less often than twice in every twelve months.

(2) At any meeting of a council, one-half of the whole number of members of which the council consists shall form a quorum.

(3) There shall preside at any meeting of a council–

(a) the chairman of the council; or

(b) in the absence of the chairman of the council, the person, if any, appointed to hold office in his place; or

(c) in the absence of the chairman of the council and of the person, if any, appointed to hold office in his place, such member of the council as the council may elect for that meeting.

(4) Any question proposed for decision by a council shall be determined by a majority of the votes of the members present and voting at a meeting of the council at which a quorum is present.

(5) At all meetings of a council, each member present shall have one vote on a question proposed for decision by the council and, in the event of an equality of votes, the person presiding at the meeting shall have, in addition to a deliberative vote, a casting vote.

6. Attendance of non-members at meetings

(1) The chairman of a council may invite any person whose presence is desirable to attend a meeting of that council.

(2) The District Secretary for the District in which the area of a Local Council is situate shall be entitled to attend any meeting of that Council.

(3) Any person who attends a meeting of a council in pursuance of the provisions of this regulation shall be entitled to take part in the consideration and discussion of any question proposed for decision, but shall not be entitled to vote thereon.

7. Minutes of proceedings at meetings

(1) A council shall cause minutes to be kept of the proceedings at every meeting of the council and shall cause to be recorded therein the names of every member present at that meeting.

(2) A copy of the minutes of the proceedings of a council shall be furnished to the Minister and to every member of the council and to such other persons, if any, as the council may direct.

8. Allowances

There shall be payable to a member of a council who is not a public officer–

(a) a subsistence allowance at the rate of six kwacha in respect of every night necessarily spent away from his home; and

"Provincial Education Officer" means a civil servant appointed as such; and

"District Education Officer" shall be construed accordingly.

3. Proprietor

(1) There shall be a proprietor of every aided educational institution who shall be the person or body of persons in whom is vested the ownership, custody or control of the place at which the educational Institution is conducted and of the buildings, equipment and other things provided for the pupils attending or accommodated at the educational institution.

(2) Except with the approval of the Minister, no person or body of persons other than those mentioned in the Schedule shall be the proprietor of an aided educational institution.

4. Managing Agency

There shall be for every aided educational institution a Managing Agency appointed by the proprietor for the management, conduct and discipline of the educational institution on behalf of the proprietor which duties shall be carried out in accordance with the Act, these Regulations and the policy established by the proprietor and the Agency.

5. Governing constitution

(1) Each aided educational institution shall operate in accordance with a constitution approved by the proprietor and the Managing Agency.

(2) The constitution referred to in sub-regulation (1) shall not become operative until it has been approved by the Minister.

6. Establishment of Board of Management

There shall be for every aided education institution a Board of Management, to which the proprietor shall delegate authority for the management, conduct and discipline of the institution.

7. Composition of Board of Management

(1) The Board of management shall consist of the following members–

(a) the proprietor or his appointed representative;

(b) the Minister or his appointed representative;

(c) a representative of the Managing Agency appointed by the Agency;

(d) the Education Secretary;

(e) a representative of the Parent-Teachers' Association;

(f) the Principal of the institution;

(g) one member of staff of the institution, appointed by the proprietor; and

(h) such number of representatives, not exceeding three, other bodies as the proprietor may appoint to the Board.

(2) There shall be a Chairman, who shall be appointed by the proprietor from among the members appointed under sub-regulation (1).

(3) There shall be a secretary who shall be elected by the Board from among the members of the Board.

(4) Subject only to the Act, these Regulations and its constitution, the Board shall meet not less than two times each year.

8. Functions of Board of Management

The functions of the Board shall be–

(a) to provide education and educational facilities of such a nature as the Minister, and the proprietor or Managing Agency may determine;

(b) to administer, maintain and control the educational institution for which it is established;

(c) to borrow such sums of money as the institution may require;

(d) to employ such persons as it may determine;

(e) to enter into arrangements for the secondment into its service of civil servants and other persons;

(f) to regulate the conditions of enrolment of pupils at the education institution, including the fees and charges, if any, to be paid to the Board;

(g) to regulate the calendar to be observed at the educational institution, the subjects of instruction to be provided and the syllabi to be followed in respect of such subjects;

(h) to decide on the conditions of suspension, or exclusion of pupils enrolled at the educational institution;

(i) to carry out any other functions specified by the constitution of the Board; and

(j) to do all such things as are necessary or desirable for the achievement of the aforesaid purposes.

9. Funds of boards

(1) The funds of the Board shall consist of–

(a) all fees and charges payable to the Board under the provisions of the Act;

(b) such monies as may be paid to the Board by way of grants and loans made by the Minister or any other or person or organisation;

(c) interest on monies invested by the Board; and

(d) such other monies as may vest in or accrue to the Board for the purposes of the Board, whether by way of gifts or endowments or otherwise.

(2) There shall be paid from the funds of the Board of Management the expenses incurred by the Board in the discharge of its functions, including all salaries, allowances, gratuities and passages payable by the Board to persons employed in the service of the aided educational institution.

(3) The Board of Management shall cause proper accounts to be kept of its income and expenditure and the Secretary of the Board shall give a detailed report of such accounts to the Board.

10. Provincial Education Officer

(1) The Provincial Education Officer shall be the representative of the Minister at provincial level and shall carry out the duties assigned to him generally or specifically by the Minister.

(2) In carrying out his duties, the Provincial Education Officer shall, on administrative matters, deal directly with the Principal of the aided educational institution and shall deal with the proprietor and the Managing Agency, through the Education Secretary in all matters pertaining to policy, posting, transfers, discipline, recruitment, change in class patterns and change of the status of the institution.

(3) The channels referred to in this regulation shall, with necessary modifications, also be followed by the District Education Officers in dealing with aided educational institutions.

11. Education Secretary

(1) The proprietor shall appoint an Education Secretary who shall be responsible for the day-to-day administration of the aided educational institution.

(2) The duties of the Education Secretary shall, in particular, but without prejudice to the generality of subsection (1)–

(a) facilitate and initiate dialogue on policy matters between the proprietor, the Managing Agency and the Board of Management on the one hand and the Minister on the other;

(b) ensure that all communications between the Minister and the proprietor, the Managing Agency and the Board of Management, on matters pertaining to policy, posting, transfer, discipline, recruitment, change in class patterns and change of the status of the institution are channelled through his office;

(c) safeguard the rights and interests of the proprietor and the Managing Agency;

(d) liaise with churches in matters pertaining to education;

(e) co-ordinate, consult and disseminate information to and from the Minister, the proprietor, the Managing Agency and the Board of Management; and

(f) consolidate and submit to the Minister responsible for education annual capital and recurrent estimates as determined by the Board of Management.

12. Principals

(1) The principal and his deputy shall be appointed on the recommendation of the proprietor made through the Education Secretary to the Minister.

(2) Both the Principal and his deputy shall be members of the particular church that owns the institution.

(3) The Principal shall be responsible for–

(a) the day-to-day running of the educational institution and shall not make decisions relating to policy, which matter shall be subject to the prior approval of the proprietor or the Managing Agency and the Board of Management; and

(b) supporting and promoting the religious ethos of the school.

13. Staffing

(1) Teaching staff shall be seconded to or recruited for the aided educational institution through the Education Secretary after consultation with the Managing Agency and Board of Management.

(2) The staff shall adhere to the code of conduct stipulated by the church and shall be supportive of the religious ethos of the institution.

(3) Teaching staff shall preferably belong to the particular church that owns the aided educational institution.

(4) Non-teaching staff shall be seconded or recruited by the Board of Management after consultation with the Managing Agency through the Principal.

14. Discipline of staff

(1) The Principal shall be accountable to the Board of Management for the discipline of staff and, in this regard, the procedure laid down in the Act, in these Regulations and in directives issued by the proprietor shall be adhered to.

(2) The members of staff seconded to the aided educational institution whose conduct is alleged to be incompatible with the ethos of the institution, the code of conduct or other lawful directives shall be–

(a) notified in writing of the misconduct alleged;

(b) suspended from office pending investigation; and

(c) afforded an opportunity of appearing before and being heard by the Board with respect to the matter.

(3) The Provincial Education Officer and the District Education Officer shall be informed of every disciplinary proceeding commenced or concluded under this regulation.

(4) The Board of Management may set up a Disciplinary Committee to consider and decide on disciplinary matters.

(5) Depending on the outcome of the investigations and decisions of the Board, a seconded member of staff may be retained or returned to the Ministry responsible for education while a member of staff appointed by the Board may be retained or dismissed.

15. Parent-Teachers' Association

(1) There shall be established for each aided educational institution a Parent-Teachers' Association.

(2) The functions of Parent-Teachers' Association shall be to–

(a) ensure, through regular contacts between parents and teachers, the welfare and best possible education of pupils;

(b) carry out any other functions approved by the Board of Management;

(c) submit to the Board of Management proposals to raise funds and how to control funds for projects;

(d) assist in maintaining security at the institutions; and

(e) make to the Board of Management, through the Association representatives, recommendations on matters pertaining to school policy.

16. Miscellaneous provisions on resources

(1) There shall be equitable distribution of funds per capita to church and Government institutions.

These Regulations may be cited as the Education (Primary and Secondary Schools) Regulations.

2. Interpretation

(1) In these Regulations, unless the context otherwise requires–

"primary education" means the first seven years of formal education;

"primary school" means a school at which the whole or any part of a course of primary education is provided; and references to a grade at a primary school shall be construed in accordance with the provisions of regulation 4;

"parent" in relation to a pupil includes the guardian of such pupil;

"pupil" means a child who is enrolled under these Regulations as a pupil at a school;

"school" means a school to which these Regulations apply in accordance with the provisions of regulation 3;

"secondary education" means formal education (other than technical education, training for teachers or further education) suitable for persons who have completed a course of primary education;

"secondary school" means a school at which the whole or any part of a course of secondary education is provided; and references to a grade at a secondary school shall be construed in accordance with the provisions of regulation 4;

(2) References in these Regulations to the National Anthem or the National Flag are references to the National Anthem of Zambia or the National Flag of Zambia, as the case may be.

3. Application

(1) These Regulations apply only to a Government or aided school at which primary or secondary education is provided.

(2) Nothing in these Regulations shall apply in relation to–

(a) any correspondence course, educational broadcasting, television service, or special educational institution run or provided by the Ministry; or

(b) any part-time evening educational classes conducted or organised by the Ministry.

(3) The Minister may at convenient intervals cause to be published in the Gazette a list of all schools to which these Regulations apply.

4. Primary and secondary education

For the purposes of these Regulations–

(a) a complete course of primary education shall comprise seven grades, each grade representing one year of the course;

(b) a complete course of secondary education shall comprise five grades, each grade representing one year of the course.

PART IIGENERAL CONDITIONS OF ENROLMENT AT SCHOOLS AND ADMISSION TO SCHOOL HOSTELS

5. Applications for enrolment and admission

(1) Application for the enrolment of a child as a pupil at a school or for the admission of a child to a school hostel shall be made by the parent of the child to the Head of the school.

(2) The applicant shall furnish the Head with such information and evidence as the Head may require to enable him to give proper consideration to the application.

(3) Every applicant shall complete and sign the appropriate form of application prescribed in the Schedule.

(4) Any person who, for the purpose of procuring the enrolment of a child at a school or the admission of a child to a school hostel, knowingly makes to the Head of a school any false statement material to an application for enrolment or admission either verbally or in writing, shall be guilty of an offence and shall be liable on conviction to a fine not exceeding three thousand penalty units or to imprisonment for a period not exceeding one year, or to both.

(5) No child shall be entitled to attend a school or be accommodated at a school hostel if his parent knowingly made to the Head of a school any false statement material to the application for enrolment or admission of the child.

(6) Selections to Grade 8 and Grade 12 shall be made in accordance with the selection system in force at the time.

[Am by Act 13 of 1994.]

6. Applications to be considered and determined by Head

(1) The Head of a school shall consider every application for the enrolment of a child at the school or for the admission of a child to a school hostel accommodating pupils attending that school and shall, subject to the provisions of these Regulations and of any other Regulations in force under the Act, determine whether the child shall be enrolled or admitted, as the case may be.

(2) The Head shall cause the applicant to be informed of his decision regarding the application.

(3) Nothing in this regulation shall preclude the Head from deferring his decision on any application for such period as he deems necessary to enable him to give proper consideration to it.

7. Age of pupils

(1) No child shall be enrolled at a school unless he is of an appropriate age.

(2) A child shall not be of an appropriate age for enrolment at a primary school as a pupil in Grade I unless on the 31st January of the year of enrolment such child will have attained the age of seven years but not have attained the age of nine years:

Provided that where a class cannot be fully enrolled with children of appropriate age, the Head of a school may enrol children who exceed the appropriate age.

(3) A child shall not be of an appropriate age for enrolment at a secondary school as a pupil in Grade 8 if, on the 31st January of the year of enrolment, he will have attained the age of seventeen years.

(4) In selecting children for enrolment, the Head of a school shall, in general, give preference–

(a) in the case of a primary school, to older children;

(b) in the case of a secondary school, to younger children.

(5) Notwithstanding anything contained in this regulation, the Minister may from time to time by a circular, vary the appropriate age in respect of any school or schools.

(6) Nothing contained in this regulation shall affect the age of entry to private schools.

8. Educational standard of pupils

(1) Except in the case of a child to be enrolled at a primary school as a pupil in Grade I, no child shall be enrolled at a school unless–

(a) he has attained such standard of education as will enable him to profit by the instruction to be provided in the class in which he will be placed; and

(b) during the whole or part of the academic year immediately preceding the year of enrolment he has been in full-time attendance at another school in Zambia or at a school outside Zambia which is part of a formal school system.

(2) For the purposes of determining whether a child satisfies the requirements of this regulation, the Head of a school shall–

(a) in the case of a child who has previously attended another school in Zambia, require the production of a certificate of transfer issued in respect of the child under regulation 13;

(b) in the case of a child who has previously attended a school outside Zambia, require the production of a report issued by the authorities of that school specifying the standard of education attained by the child and the reasons for his withdrawal from the school.

(3) A child who has previously attended another school in Zambia shall not be regarded as having attained a satisfactory standard of education for the purpose of being enrolled in a secondary school as a pupil in Grade 8 unless he has attained a qualifying mark in the Grade 8 Selection Examination conducted by the Ministry. Qualifying mark shall mean a mark above the national or regional cut-off mark in force at the time.

(4) A child who has previously attended a school in Zambia shall not be regarded as having attained a satisfactory standard of education for the purpose of being enrolled in a secondary school as a pupil in Form 4 unless he has passed at least six subjects, among which must be English language, in the Junior Secondary School (Form 3) Examination, and any child who has previously attended a school outside Zambia shall not be so regarded unless he has passed the equivalent of such examination.

9. Numbers and sex of pupils

(1) No child shall be enrolled at a school or admitted to a school hostel unless a suitable vacancy exists in the class or hostel in which the child will be placed.

(2) The number of pupils receiving instruction in any one class shall not exceed–

(a) in the case of a primary school, 40;

(b) in the case of a secondary school–

(i) in Grade 8, Grade 9 and Grade 10, 40;

(ii) in Grade 11 and Grade 12, 35.

(3) The Minister may from time to time, by statutory order, vary the number of pupils permitted in any class under sub-regulation (2) in respect of any school specified in such statutory order.

(4) In the case of a school classified by the Minister as a co-educational school, regard shall be had to the desirability of maintaining a proper balance between the numbers of boys and girls respectively attending the school.

(5) In the case of a school classified by the Minister as a school for pupils of one sex only, no child shall be enrolled unless he is of the appropriate sex.

10. Attendance of pupils

The parent of every child to be enrolled at a school or admitted to a school hostel shall ensure that the child presents himself at the school or school hostel on the first day of the school term or, where the child is to be enrolled or admitted during the course of the school term, on such day as the Head of the school may specify.

11. Clothing of pupils

(1) The Head of a school may–

(a) require the parent of every child enrolled at the school or admitted to a school hostel to provide the child with such items of clothing as the Head may specify;

(b) require every child enrolled at the school or admitted to a school hostel accommodating pupils attending that school to wear specified items of clothing on such occasions (whether during or after school hours) as the Head may specify.

(2) For the purposes of this regulation, "clothing" includes footwear.

(3) Any pupil whose parent fails to provide the items of clothing specified by the Head may be suspended from school or hostel until he is provided with such clothing.

12. Repetition of classes

(1) No pupil shall be permitted to repeat a grade or form other than–

(a) Grade IV or Grade VII at a primary school; or

(b) Grade 10 or Grade 12 at a secondary school.

(2) No pupil shall be permitted to repeat a grade mentioned in sub-regulation (1) more than once and then only if–

(a) he has failed to pass an examination conducted for pupils receiving instruction in that grade or form, or has not written such examination on grounds of ill-health;

(b) he is of an appropriate age; and

(c) the Head of the school is satisfied that the repetition of the grade or form by that pupil will not prevent any pupil in a lower class from progressing to that grade.

13. Transfer of pupils between schools

(1) No pupil shall be permitted to transfer from the school at which he is enrolled to another school unless the Head of the school at which the pupil is enrolled is satisfied that reasonable grounds for the transfer exist and the parent of the pupil has ascertained that a vacancy exists in the school to which it is desired that the pupil should be transferred.

(2) Where a pupil is permitted to transfer from the school at which he is enrolled to another school, the Head of the school at which the pupil is enrolled shall issue to the parent of the pupil a certificate of transfer stating the grounds for the transfer and the standard of education attained by the pupil and the parent shall furnish such certificate with the application for enrolment to the Head of the school to which it is desired that the pupil should be transferred.

14. Powers of Minister

Notwithstanding anything contained in this Part, the Minister may give to the Head of a school such special directions as he may consider necessary with respect to–

(a) the enrolment at a school of a particular child;

(b) the transfer between schools of a particular child;

(c) the clothing with which children may be required to be provided under regulation 11 and the Head shall comply with those directions.

PART IIIFEES

15. No tuition or boarding fees

(1) Subject to sub-regulation (5), the fees set out in the second schedule shall be payable in respect of the matters therein prescribed.

(2) The fees shall be payable in advance on or before the first day of the school term to which they relate; or, in the case of a pupil joining the school after the first day of term, on or before the first day on which such pupil attends the school.

(3) Where a pupil withdraws from the school before the completion of a term, a refund of fees paid shall be made in accordance with sub-regulation (4):

Provided that no fees shall be refunded if the pupil is expelled from school on grounds of discipline or if his withdrawal from school is connected with discipline.

(4) For the purpose of calculating a refund of fees, the total number of days in the term shall be divided into four equal parts, and the refund shall be pro rated according to the number of quarters of the term, or part thereof, that the pupil was in attendance at the school.

(5) The fees set out in Part 1 of the Second Schedule shall be payable by any pupil who is a Zambian, is in possession of a certificate from the United Nations Commission for Refugees certifying that he is a bona fide refugee, or if either of his parents–

(a) is a Zambian; or

(b) is an employee of the Government of the Republic of Zambian; and in the case of any other pupil, the fees set out in Part II of the Second Schedule shall be payable.

[Am by SI 3 and 173 of 1985.]

PART IVSCHOOL CALENDAR AND INSTRUCTION AT SCHOOLS

16. School calendar

(1) The academic year in every school shall follow the calendar year and shall consist of three school terms.

(2) The Minister shall prepare an annual school calendar to determine the period of school terms and the days during each school term on which pupils shall be required to attend school for instruction.

(3) The school calendar prepared by the Minister shall be so arranged as to ensure that the number of school days in the academic year to which it relates is not less than 185 nor more than 200.

(4) The school calendar prepared in accordance with this regulation shall be observed at all schools except to such extent as the Minister may, either generally or in any particular case, authorise.

(2) The Minister may require or authorise the provision of instruction in any subject not mentioned in sub-regulation (1) at any particular primary school or classification of primary schools.

(3) The syllabus to be followed in each subject in which instruction is provided at a primary school shall be the official syllabus approved by the Minister.

18. Instruction at secondary schools

(1) Instruction shall be provided at all secondary schools in the subjects of English and Mathematics and in such of the following subjects as the Head of the school may determine that is to say: Art and Crafts; Civics; Commercial Subjects; Extra-curricula Activities; Literature; French; Geography; History; Homecraft; Industrial Arts; Physical Education; Latin; Music; Oriental Languages; Religious Knowledge; Sciences; Zambian Languages.

(2) The Minister may require or authorise the provision of instruction in any subject not mentioned in sub-regulation (1) at any particular secondary school or classification of secondary schools.

(3) The syllabus to be followed in respect of each subject in which instruction is provided at a secondary school shall be the official syllabus approved by the Minister.

19. National Anthem and National Flag

(1) For the purpose of promoting national unity and a proper respect for the National Anthem and the National Flag as the secular symbols of national consciousness–

(a) instruction shall be provided at all schools in the singing of the National Anthem and in the proper manner in which pupils should behave on formal occasions at which the National Anthem is played or sung or the National Flag is flown; and

(b) at all schools, pupils shall be required formally to sing the National Anthem and to salute the National Flag on such occasions as the Head may, subject to this regulation, determine.

(2) Whenever pupils are required in accordance with this regulation–

(a) formally to sing the National Anthem, the pupils shall sing the National Anthem while standing at attention;

(b) formally to salute the National Flag, the pupils shall raise the right hand to the temple with the open palm facing outwards while standing at attention.

(3) Subject to the provisions of sub-regulation (4), the Minister may give to the Head of school such directions as he may consider necessary with respect to the occasions on which pupils attending the school shall be required to sing the National Anthem or salute the National Flag and the Head shall comply with those directions.

(4) No pupil shall be required to sing the National Anthem or to salute the National Flag as part of any religious ceremony or observance.

PART VCORPORAL PUNISHMENT

20. Circumstances justifying punishment

<TS:0.458333,NM,NO>Corporal punishment shall be administered to a pupil only on reasonable grounds and only where it appears that other disciplinary measures would be inadequate or inappropriate to meet the circumstances of the case.

21. Persons authorised to administer punishment

(1) Corporal punishment shall be administered to pupils only by–

(a) the Head of the school; or

(b) a teacher to whom authority has been delegated by the Head;

and shall in every case be administered by a person of the same sex as the pupil.

(2) Wherever practicable, corporal punishment shall be administered in the presence of another member of the staff of the school.

22. Nature of punishment

Corporal punishment shall be moderate and reasonable in nature and shall be administered only on the palms of the hands or across the buttocks with a light cane or suitable strap.

23. Register of corporal punishment

(1) There shall be kept at every school one or more registers of corporal punishment in which shall be recorded the following particulars of every case in which corporal punishment is administered to a pupil–

(a) the date of the punishment;

(b) the name of the pupil;

(c) the nature of the punishment;

(d) the grounds for the punishment.

(2) Every entry in a register of corporal punishment shall be signed by the person who administered the punishment and, if the punishment was administered in the presence of another person, by that person.

(3) A register of corporal punishment shall be produced on request to any officer of the Ministry authorised by the Minister to make an inspection of the school.

PART VISUSPENSION, EXPULSION AND EXCLUSION OF PUPILS ON GROUNDS OF DISCIPLINE

24. Suspension, etc., of pupils to be in accordance with this Part

No pupils shall be suspended, expelled or excluded from any school or school hostel on the grounds of discipline except in accordance with the provisions of this Part.

25. Suspension from attendance at school and exclusion from hostel

(1) Subject to the provisions of this regulation, the Head of a school may suspend from attendance at the school–

(a) any pupil whose language or behavior is habitually or continually such as to endanger the maintenance of a proper standard of conduct in the school;

(b) any pupil who has committed an act of a reprehensible nature;

(c) any pupil who fails to attend school regularly without reasonable excuse; or

(d) any pupil who wilfully refuses to sing the National Anthem or to salute the National Flag when he is lawfully required to do so under these Regulations.

(2) Subject to the provisions of this regulation, the Head of a school may exclude from any school hostel accommodating pupils attending the school any pupil whose accommodation at the hostel is prejudicial to the maintenance of discipline in the hostel.

(3) Before any pupil is suspended from attendance at school or excluded from a school hostel under the provisions of this regulation, the Head shall–

(a) notify the pupil and his parent of the action which he proposes to take and of the grounds thereof; and

(b) afford the pupil and his parent a reasonable opportunity of making representations against the action which he proposes to take; and

(c) give proper consideration to any representations made by the pupil or his parent:

Provided that the Head may suspend the pupil from attendance at school or exclude the pupil from a school hostel without notifying his parent or affording his parent an opportunity of making representations where substantial delay would be thereby involved and it appears to the Head that such delay would seriously prejudice the interests of the school.

26. Reports of suspensions and exclusions

The Head of a school shall immediately report the full facts of a case of suspension or exclusion made by him to the Chief Education Officer for the region concerned.

27. Right to make representations to Chief Education Officer

Where any pupil has been suspended from attendance at school or excluded from a school hostel under the provisions of this Part, the pupil and his parent shall be entitled, within fifteen days after the date when the suspension or exclusion takes effect, to make representations in writing to the Chief Education Officer for the region concerned regarding the suspension and any further action that the Chief Education Officer may take.

28. Powers of Chief Education Officer

(1) After considering any representations made to him under regulation 27, the Chief Education Officer may–

(a) in a case where a pupil has been suspended from attendance at school–

(i) direct the Head of the school to withdraw the suspension in force against the pupil;

(ii) direct the Head of the school to expel the pupil from the school, either permanently or for a period determined by the Chief Education Officer;

(iii) direct the transfer of the pupil to another school;

(iv) give such other directions as appear to be just in the circumstances;

(b) in a case where a pupil has been excluded from a school hostel–

(i) confirm the exclusion of the pupil from the hostel;

(ii) direct the Head of the school to re-admit the pupil to the hostel;

(iii) direct the transfer of the pupil to another school hostel;

(iv) give such other directions as appear to be just in the circumstances;

and the Head shall give effect to such directions.

(2) Any directions given by the Chief Education Officer under this regulation may be made subject to such conditions as the Chief Education Officer may determine.

(3) A pupil and his parent may appeal to the Minister against the Chief Education Officer's decision in sub-regulation (1) and the Minister's decision made after reviewing the full facts of the case shall be final.

29. Revocation of regulations

The Education (Primary and Secondary Schools) Regulations are hereby revoked.

I apply for the enrolment of the child named above as a pupil at the School and declare that the information given on this form is, to the best of my knowledge and belief, true and correct.

If the child is enrolled as a pupil, I agree–

(a) that the pupil will attend punctually whenever properly required to do so;

(b) that the pupil will be provided with and will wear the correct school uniform;

(c) that the pupil will take part in such sports and other secular activities as may be arranged for the pupil by the school;

(d) that the pupil will in other respects observe and be subject to the rules and discipline of the school;

(e)<FC:255,255,0> that I will accept full responsibility for the payment of the prescribed tuition fees, if any, and for meeting all other expenses that may be incurred in respect of the pupil during the pupil's attendance at school.

...............................................................................................................................................Signature of Parent or Guardian

7. Any special information regarding the health of the pupil and any special wishes regarding the treatment of the pupil in the event of illness

8. (a) In the event of illness necessitating the removal of the pupil to hospital, do you agree that the Head of the school may act on your behalf in his discretion in authorising the performance of surgical operations if it is not possible to get in touch with you?

I apply for the admission of the pupil named above to a school hostel accommodating pupils attending the .......................................School and declare that the information given on the form is, to the best of my knowledge and belief, true and correct.

If the pupil is admitted to a school hostel, I agree–

(a) that the pupil will observe and be subject to the rules and discipline of the hostel;

(b) that I will accept full responsibility for the payment of the prescribed boarding fees, if any, and for meeting all other expenses that may be incurred in respect of the pupil during the pupil's accommodation at the hostel.

.............................................................................Signature of Parent or Guardian

(1) Pupils accommodated at a school hostel will in the event of illness normally be attended and treated by the School Medical Officer.

(2) The Head of the school will observe as far as possible the stated wishes of the parent or guardian regarding health treatment of the pupil, but is required to act in his discretion on behalf of the parent or guardian in cases of emergency.

(3) Medical expenses incurred on behalf of a pupil will be charged direct to the parent or guardian.

These Regulations may be cited as the Education (Teacher Training Institutions) Regulations.

2. Interpretation

(1) In these Regulations, unless the context otherwise requires–

"parent" in relation to a student includes the guardian of such student;

"requisite standard of general education" means the educational standard prescribed by the Minister from time to time;

"Teacher Training Institution" means an institution or college in which are given general education and specific training for entry to, and advancement in, the teaching profession.

(2) References in these Regulations to the National Anthem or the National Flag are references to the National Anthem of Zambia or the National Flag of Zambia, as the case may be.

PART IICONDITIONS OF ENROLMENT AND ADMISSION

3. Age of students

No student shall be enrolled in a Teacher Training Institution (hereinafter called the "Institution") or admitted to an institution hostel unless he will have–

(a) attained the age of seventeen years on the 31st of January of the year of enrolment;

(b) signed an undertaking to serve with the Ministry as a teacher for, at least, two years on completion of his course;

(c) attained the requisite standard of general education;

(d) obtained a medical certificate as to his physical fitness.

4. Applications to be considered by Principal

(1) The Principal of an institution shall consider every application for enrolment of a student at the institution or for admission of a student to an institution hostel accommodating students attending that institution and shall, subject to the provisions of these Regulations and of any other regulations for the time being in force under the Act, determine whether the student shall be enrolled or admitted, as the case may be.

(2) The applicant shall furnish the Principal with such information and evidence as the Principal may require to enable him to give proper consideration to the application.

(3) Nothing in this regulation shall preclude the Principal from deferring his decision on any application for such period as he deems necessary to enable him to give proper consideration to it.

(4) The Principal shall cause the applicant to be informed of his decision regarding the application.

(5) Any person who, for the purpose of procuring the enrolment of himself or another at an institution or the admission of himself or another at an institution hostel, knowingly makes to the Principal of an institution any false statement material to an application for enrolment or admission, either verbally or in writing, shall be guilty of an offence and shall be liable on conviction to a fine not exceeding two thousand penalty units or to imprisonment for a period not exceeding one year or to both.

(6) No student shall be entitled to attend an institution or be accommodated at an institution hostel if he or any person applying on his behalf knowingly made to the Principal of the institution any false statement material to the application.

[Am by Act 13 of 1994.]

PART IIIFEES, RECORDS, SYLLABUSES, EXAMINATIONS AND CALENDARS

5. Prescribed fees

The Minister may, if he thinks fit, prescribe tuition and boarding fees which are payable in respect of all or any students enrolled at an institution or admitted to an institution hostel. In prescribing the fees, the Minister may lay down different scales for–

(a) different areas of Zambia;

(b) different institutions; or

(c) different classes of persons.

6. Records of students enrolled

Every institution shall, within three months of the commencement of the course, render to the Chief Education Officer for the region concerned a return in quadruplicate, of which two copies shall be forwarded by the Chief Education Officer to the Minister, giving the following details of students enrolled at the institution–

(a) name, date of birth and sex;

(b) national registration number;

(c) district, village, chief;

(d) the nature and date of commencement of the course; and

(e) the educational standard of each student enrolled.

7. Instruction

(1) Instruction shall be provided at every institution in such subjects as the Minister may prescribe.

(2) The syllabus to be followed in respect of each subject in which instruction is provided at an institution shall be as determined by the Minister.

8. Institution calendar and length of course

(1) The length of the course shall be two years.

(2) The academic year at every institution shall follow the calendar year and shall consist of three terms.

(3) The Minister shall prepare an annual institution calendar to determine the period of each institution term and the days during which students shall be required to attend the institution for instruction.

(4) The institution calendar prepared by the Minister shall be so arranged as to ensure that the number of instruction days in the academic year to which it relates is not less than 130 nor more than 150 for students in the first year and not less than 200 nor more than 220 for students in the second year.

(5) The institution calendar prepared in accordance with this regulation shall be observed at all institutions except to such extent as the Minister may, either generally or in any particular case, authorise.

9. Examination and certification

The examination and certification of the students shall be the responsibility of the Minister.

10. Power of Minister to vary length of course

Notwithstanding anything contained in this Part, the Minister may vary the length of the course from time to time.

PART IVSUSPENSION, EXPULSION AND EXCLUSION OF STUDENTS ON GROUNDS OF DISCIPLINE

11. Suspension, etc., of students to be in accordance with this Part

No student shall be suspended, expelled or excluded on grounds of discipline except in accordance with the provisions of this Part.

12. Suspension from attendance at institution and from hostel

(1) Subject to the provisions of this regulation, the Principal of an institution may suspend from attendance at the institution–

(a) any student whose language or behaviour is habitually or continually such as to endanger the maintenance of a proper standard of conduct in the institution;

(b) any student who has committed an act of a reprehensible nature;

(c) any student who fails to attend the institution regularly without reasonable excuse; or

(d) any student who wilfully refuses to sing the National Anthem or to salute the National Flag when he is lawfully required to do so under these Regulations.

(2) Subject to the provisions of this regulation, the Principal of an institution may exclude from any institution hostel accommodating students attending the institution any student whose accommodation in the hostel is prejudicial to the maintenance of discipline in the hostel.

(3) Where the Principal has cause to believe that the health of a student warrants, he shall have the right to order such student to be medically examined; and may exclude such student from attending classes and other institution activities.

(4) Before any student is suspended from attendance at an institution or excluded from the institution hostel under the provisions of this regulation, the Principal shall–

(a) notify the student and, where practicable, his parent of the action which he proposes to take and of the grounds thereof; and

(b) afford the student and his parent a reasonable opportunity of making representations against the action which he proposes to take; and

(c) give proper consideration to any representations made by the student or his parent:

Provided that the Principal may suspend the student from attendance at the institution without notifying his parent or affording his parent an opportunity of making representations where substantial delay would be thereby involved and it appears to the Principal that such delay would seriously prejudice the interests of the institution, or where the student has attained the age of eighteen years.

13. Report of suspension and exclusion

The Principal of an institution shall immediately report the full facts of a case of suspension or exclusion made by him to the Chief Education Officer for the region concerned.

14. Right to make representations to Chief Education Officer

Where any student has been suspended from attendance at an institution or excluded from an institution hostel under the provisions of these Regulations, the student and his parent shall be entitled, within fifteen days after the date when the suspension or exclusion takes effect, to make representations to the Chief Education Officer for the region concerned regarding the suspension and any further action which the Chief Education Officer may take.

15. Powers of Chief Education Officer

(1) After considering any representations made to him under regulation 14, the Chief Education Officer may–

(a) in a case where a student has been suspended from attendance at an institution–

(i) direct the Principal of the institution to withdraw the suspension in force against the student;

(ii) direct the Principal of the institution to expel the student from the institution, either permanently or for a period determined by the Chief Education Officer;

(iii) direct the transfer of the student to another institution;

(iv) give such other directions as appear to be just in the circumstances;

(b) in a case where a student has been excluded from a hostel–

(i) confirm the exclusion of the student from the hostel;

(ii) direct the Principal of the institution to readmit the student to the hostel;

(iii) direct the transfer of the student to another institution hostel;

(iv) give such other directions as appear just in the circumstances; and the Principal shall give effect to such directions.

(2) Any directions given by the Chief Education Officer under this regulation may be made subject to such conditions as the Chief Education Officer may determine.

(3) A student or his parent may appeal to the Minister against the Chief Education Officer's decision in sub-regulation 15 (1) and the Minister's decision, after reviewing the full facts of the case, shall be final.

16. Principal may recommend discharge of student

Notwithstanding anything contained in these Regulations, the Principal may recommend to the Chief Education Officer the discharge of any student if his work is unsatisfactory, and if such student is unlikely to profit from further training.

17. National Anthem and National Flag

(1) For the purpose of promoting national unity and a proper respect for the National Anthem and the National Flag as the secular symbols of national consciousness–

(a) instruction shall be provided at all institutions in the singing of the National Anthem and in the proper manner in which students should behave on formal occasions at which the National Anthem is played or sung or the National Flag is flown; and

(b) at all institutions, students shall be required formally to sing the National Anthem and to salute the National Flag on such occasions as the Principal may, subject to these regulations, determine.

(2) Whenever students are required in accordance with this regulation–

(a) formally to sing the National Anthem, the students shall sing the National Anthem while standing at attention;

(b) formally to salute the National Flag, the students shall raise their right hand to the temple with the open palm facing outwards while standing at attention.

(3) Subject to the provisions of sub-regulation (4), the Minister may give to the Principal of an institution such directions as he may consider necessary with respect to the occasions on which students attending the institution shall be required to sing the National Anthem or salute the National Flag, and the Principal shall comply with those directions.

(4) No student shall be required to sing the National Anthem or to salute the National Flag as part of any religious ceremony or observance.

These Regulations may be cited as the Education (Boards of Governors) Regulations.

2. Common seal

(1) The common seal of a board of governors shall be–

(a) in the case of the Board of Governors of the Evelyn Hone College of Further Education, the device prescribed in Part I of the Schedule;

(b) in the case of the Board of Governors of the Northern Technical College, the device prescribed in Part II of the Schedule.

(2) The common seal of a board of governors shall be kept in the custody of the secretary to the board.

(3) Any instrument which, if made by a private person, would be required to be under seal, shall be executed under the common seal of a board of governors and the affixing of the seal shall be authenticated by the signature of the chairman of the board and by that of one other member of the board.

(4) Save as provided by sub-regulation (3), any appointment made by a board of governors and any instrument, agreement, contract or other document to be executed by the board or on its behalf, shall be deemed to be duly executed either if sealed and authenticated as in sub-regulation (3) is provided or if signed by an officer in the service of the board duly authorised in that behalf under the terms of a resolution of the board.

3. Composition of boards

A board of governors shall consist of sixteen members appointed by the Minister from persons representing the Ministry, local authorities, commerce and industry, and such other persons as the Minister may deem fit.

4. Tenure of office

(1) A member of a board of governors shall, subject to the provisions of this regulation, hold office for a period of three years:

Provided that the first members of a board of governors established by or under the Act shall, subject to the provisions of this regulation, hold office for such period as the Minister in each case determines at the time of the appointment, being not less than one year or more than three years.

(2) The office of a member of a board of governors shall become vacant–

(a) if the holder of the office dies or resigns from his office by notice in writing addressed to the Minister; or

(b) if the holder of the office is, without the leave of the board, absent from two consecutive meetings of the board; or

(c) if the holder of the office is removed from office by the Minister.

(3) Whenever the office of a member of a board of governors becomes vacant, the Minister shall appoint a person to fill the vacancy and that person shall, subject to the provisions of this regulation, hold office for the remainder of the period during which the member whose place he fills would, but for his office becoming vacant, have continued in office.

(4) If a member of a board of governors is absent or is for any other cause prevented from or incapable of discharging the functions of his office, the Minister may, if he thinks fit, appoint another person to hold office as a member of the board during the absence or incapacity of the member whose place he fills.

5. Vice-chairman of board

(1) There shall be a vice-chairman of a board of governors, who shall be a member of the board elected by the board.

(2) The vice-chairman of a board of governors shall discharge the functions of the office of the chairman of the board whenever the office of chairman is vacant or the chairman is absent or is for any other cause prevented from or incapable of discharging the functions of his office.

6. Secretary

(1) There shall be a secretary to a board of governors, who shall be appointed by the board.

(2) The secretary to a board of governors shall be responsible, in accordance with such instructions as may be given him by the board, for arranging the business for, and keeping the minutes of, the board and its committees and shall have such other functions as the board may direct.

7. Establishment, composition and business of committees

(1) A board of governors may establish such standing and occasional committees as it considers necessary or desirable for the discharge of its functions.

(2) A committee of a board of governors shall consist of such persons, whether members of the board or not, as the board may appoint thereto; and the board shall appoint one of the members of the committee to be the chairman thereof.

(3) The members of a committee of a board of governors shall hold office at the pleasure of the board.

(4) A board of governors shall determine the functions of any committee established by it and may delegate to any such committee, either absolutely or conditionally, the power to discharge any functions of the board on behalf of the board.

8. Procedure of board and its committees

(1) Meetings of a board of governors and of any committee of a board shall be held as and when necessary and shall be convened in accordance with the directions of the chairman of the board or, in the case of meetings of a committee, of the chairman of the committee.

(2) At any meeting of a board of governors, one-third of the members shall form a quorum and at any meeting of a committee of a board, three members shall form a quorum.

(3) There shall preside–

(a) at any meeting of a board of governors–

(i) the chairman of the board; or

(ii) in the absence of the chairman of the board, the vice-chairman of the board; or

(iii) in the absence of the chairman and the vice-chairman of the board, such member of the board as the board may elect for that meeting;

(b) at any meeting of a committee of a board of governors–

(i) the chairman of the committee; or

(ii) in the absence of the chairman of the committee, such member of the committee as the committee may elect for that meeting.

(4) Any question proposed for decision by a board of governors or a committee of a board shall be determined by a majority of the votes of the members thereof present and voting at a meeting at which a quorum is present.

(5) At all meetings of a board of governors or a committee of a board, each member present shall have one vote on a question proposed for decision by the board or committee, as the case may be, and, in the event of an equality of votes, the person presiding at the meeting shall have, in addition to a deliberative vote, a casting vote.

9. Attendance of non-members at meetings

(1) The principal of the educational institution for which a board of governors is established shall be entitled to attend the meetings of the board and its committees unless expressly excluded therefrom by the chairman of the board or committee, as the case may be.

(2) A board of governors or a committee of a board may invite any member of the staff of the educational institution for which the board is established and any other person whose presence is desirable to attend a meeting of the board or committee, as the case may be.

(3) Any person who attends a meeting of a board of governors or of a committee of a board in pursuance of the provisions of this regulation shall be entitled to take part in the consideration and discussion of any question proposed for decision, but shall not be entitled to vote thereon.

10. Pecuniary interest in matters under discussion

If a member of a board of governors or of a committee of a board or his spouse–

(a) tenders for or acquires or holds a direct or indirect pecuniary interest in a contract with the board; or

(b) knowingly acquires or holds a direct or indirect interest in a company or firm applying or negotiating for a contract with the board; or

(c) owns real property or a right in real property or has a direct or indirect pecuniary interest in a company or firm which results in his private interests coming into or appearing to come into conflict with his duties as a member;

the member shall forthwith disclose the facts to the board and shall, if present, withdraw from any meeting whilst any question relating to any such contract, property or interest is under consideration.

11. Minutes of proceedings at meetings

(1) A board of governors and a committee of a board shall cause minutes to be kept of the proceedings and all decisions made at every meeting of the board or committee, as the case may be, and shall cause to be recorded therein the names of every member present at that meeting.

(2) A copy of the minutes of the proceedings of a board of governors or of a committee of a board shall be furnished to the Minister and to every member of the board or committee, as the case may be, and to such other persons; if any, as the board or committee may direct.

12. Allowances

There shall be payable to a member of a board of governors who is not a public officer–

(a) a subsistence allowance at the rate of six kwacha in respect of every night necessarily spent away from his home; and

(1) On or before such date in any financial year as the Minister may determine, a board of governors shall cause to be prepared and adopt estimates (to be called annual estimates) of the revenues and expenditure of the board for the ensuing financial year of the board.

(2) Where in any financial year it appears to a board of governors that expenditure for a special purpose is desirable and that no or insufficient provision has been made for it in the annual estimates for that financial year, the board may cause to be prepared and adopt supplementary estimates in respect thereof.

(3) All annual and supplementary estimates of a board of governors shall be prepared in such form and contain such information as the Minister may require and shall be submitted to the Minister for his confirmation in writing.

(4) The Minister may confirm the annual or supplementary estimates of a board of governors as a whole or may–

(a) disallow any items contained therein;

(b) impose such modifications and conditions as he thinks fit;

and confirm them subject to such disallowances, modifications and conditions.

(5) A board of governors shall not incur any expenditure which is not included in the annual or supplementary estimates of the board as confirmed in writing by the Minister.

14. Investments

(1) Any monies received by a board of governors by way of–

(a) fees and charges imposed by the board; or

(b) grants and loans made by the Minister;

and not required by the board for immediate use shall not be invested otherwise than in a current account kept at a bank or building society approved by the Minister.

(2) Save as provided by sub-regulation (1), a board of governors may invest any monies not required by it for immediate use in such manner as it thinks fit and may, as occasion requires, realise any investments made by it.

15. Arrangements for handling receipts and payments

Subject to the provisions of these Regulations and any directions given to it by the Minister, a board of governors shall make safe and efficient arrangements for the receipt of monies paid to it and the issue of monies payable by it and those arrangements shall be carried out under the supervision of such officer in the service of the board as the board may determine.

These Regulations may be cited as the Education (Parent-Teacher Association) Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires–

"association" means a Parent-Teacher Association established in accordance with the provisions of regulation 3;

"Chief Education Officer" means the Chief Education Officer of the Region where a school is situated;

"committee" means an executive committee formed in accordance with the provisions of regulation 6;

"Fund" means a fund established under regulation 11;

"Fund Committee" means a committee appointed in accordance with the provisions of regulation 12;

"lower primary school" means a primary school of up to Grade IV;

"parent" means the father or mother of any pupil attending a school for which an association has been established and any person having the care, custody or control of such pupil;

"Production Committee" means a production committee responsible to and which shall be established by the Head or Principal of a school and comprising members of staff, representatives of parents or local community and, except in the case of a lower primary school, pupils or students;

"school" means a school for which an association is formed;

"teacher" means a teacher of a school.

3. Establishment of association

(1) There may be established an association in connection with a Government, aided or private school.

(2) Every association shall be constituted in the manner provided by these Regulations.

(3) No association shall be established as an association unless application for its recognition is made to the Minister through the Chief Education Officer and the Minister has approved it.

[Am by SI 97 of 1981.]

4. Functions of association

The functions of the association shall be–

(a) to ensure, through regular contacts between parents and teachers, the welfare and best possible education of pupils, an enlightening of parents on all aspects of pupils' progress in the school and an enlightening of teachers on the home background of their pupils so as to enable teachers to see their pupils as full individual personalities and thus cater the better for their individual needs;

(b) to raise and control funds in accordance with regulation 10;

(c) to plan and implement through a Production Committee the production projects of the school;

(d) to perform any other functions approved by the Minister.

5. Composition of association

(1) Any parent may be a member of an association where such parent has a child attending school.

(2) All members of the teaching staff of a school shall be ex-officio members of the association established for that school and shall be entitled to vote at any meeting of the association.

(3) Any of the following persons may be a member of an association–

(a) the District Executive Secretary of the district where the school is situated;

(b) any local chief; or

(c) any other local dignitary.

6. Formation and composition of committee

(1) There shall be formed a committee for each association to control and conduct the affairs of the association.

(2) The committee shall consist of–

(a) not more than six members who shall be elected by the association from its members, other than ex-officio members, at its annual general meeting;

(b) not more than two members who shall be elected by the teachers from the members of their school teaching staff; and

(c) the Head and the Deputy Head of the school.

(3) On the recommendation of the Head of the school and with the approval of the Minister, any one or more of the following members may be appointed to the committee referred to in sub-regulation (2)–

(a) the District Executive Secretary of the district where the school is situated;

(b) any local chief; or

(c) any other local dignitary.

(4) The members mentioned in paragraph (a) of sub-regulation (2) shall not act as such members unless their names have been approved by the Minister.

(5) The members mentioned in paragraphs (b) and (c) of sub-regulation (2) shall be ex-officio members but shall be entitled to vote at any meeting of the committee.

(6) The Head of the school shall convene the first meeting of an association at which shall be elected six members of the committee from the members other than the ex-officio members of the association.

(7) At the first meeting of a committee after an election the members shall elect from among their number a chairman and a vice-chairman of the committee.

(8) The chairman and the vice-chairman of the committee shall automatically be the chairman and the vice-chairman of the association.

(9) The Head of the school shall be the secretary to the association and to the committee.

(10) A retiring member of the committee shall be eligible for re-election.

7. Tenure of office of member of committee

(1) A member of a committee shall, subject to the other provisions of this regulation, hold office till the next annual general meeting of the association at which election of members is held.

(2) The office of a member of a committee shall become vacant–

(a) if the holder of the office dies, is declared bankrupt, becomes mentally or physically incapable of performing his duties as such member or resigns from his office by notice in writing to the secretary of the committee; or

(b) if the holder of the office ceases to be a parent; or

(c) if the holder of the office who is a member of the teaching staff of the school ceases to be such a member; or

(d) if the Minister terminates by notice in writing the member's holding of the office.

(3) Whenever the office of a member of a committee becomes vacant the association shall, with the approval of the Minister, appoint a person to fill the vacancy and that person shall, subject to the provisions of this regulation, hold office for the remainder of the period during which the member whose place he fills would, but for his office becoming vacant, have continued in office.

8. Procedure of meetings of association and committee

(1) Subject to the provisions of sub-regulations (6) and (7) of regulation 6, meetings of an association or of a committee shall be held as and when necessary and shall be convened in accordance with the directions of the chairman.

(2) At any meeting of the association twelve members of the association, of whom not more than six shall be ex-officio members, shall form a quorum.

(3) At any meeting of a committee one half of the total number of members, of which the committee consists shall form a quorum.

(4) There shall preside at any meeting of an association or of a committee–

(a) the chairman; or

(b) in the absence of the chairman, the vice-chairman; or

(c) in the absence of both the chairman and the vice-chairman, such member of the meeting as the meeting may elect for that purpose.

9. Minutes of proceedings

(1) The secretary of an association or of a committee shall, unless prevented by illness or other unavoidable cause–

(a) attend all meetings of the association and of the committee;

(b) minute the proceedings at all meetings of the association and of the committee;

(c) deal with all correspondence; and

(d) as soon as possible after each meeting of the association or of the committee, forward to the Minister a copy of the minutes of the meeting, initialled by the chairman.

(2) If the secretary is absent from any meeting of the association or of the committee, the members present shall appoint a person to act as secretary for that meeting.

10. Raising and control of funds

(1) The association may, with the approval of the Chief Education Officer, raise funds for specific projects in the school through raffles and other legitimate means.

(2) All funds raised in pursuance of sub-regulation (1) shall be under the control of the Parent-Teacher Association Committee (and not the Parent-Teacher Association Fund Committee) which shall decide how such funds shall be spent on approved school projects.

(3) No association shall have the power to levy any moneys from the pupils of any Government, aided or private school.

11. Parent-Teacher Association Fund

There shall be established a fund to be called "a Parent-Teacher Association Fund".

12. Parent-Teacher Association Fund Committee

(1) There shall be a Parent-Teacher Association Fund Committee which shall consist of a chairman, vice-chairman, secretary, treasurer and two other members.

(2) The Fund Committee shall be appointed by the association committee.

(3) No ex-officio member of the association committee shall be eligible for appointment to the Fund Committee.

(4) At any meeting of the Fund Committee one half of the total number of members of which the Fund Committee consists shall form a quorum.

13. Maintenance and operation of account and keeping of records of moneys

The Fund Committee shall open and maintain, with a commercial bank, building society or Post Office, an account which shall operate on any three signatures of the members of the Fund Committee and shall keep exact records of any Fund moneys received and paid. and operation of account and keeping of records of moneys.

14. Submission of financial statement

At the end of every school year and before the annual general meeting of the association the Fund Committee shall submit to the association committee which in turn shall submit to the annual general meeting of the association a full and detailed statement of the Fund, signed by any three members of the Fund Committee.

15. Inspection of books, documents and records of Fund

The treasurer of the Fund shall on demand produce, through the Chief Education Officer, all books, documents and records relating to the Parent-Teacher Association Fund for inspection by a person appointed by the Minister.

16. Power to withdraw recognition of association

The Minister may, for any contravention of any of the provisions of regulations 3 to 15 inclusive, by any association, withdraw his recognition of that association.

(d) educational institution for which a board of governors is established.

4. Entry and inspection of premises

A school medical officer may enter and inspect at all reasonable times any school, school hostel or other premises whatsoever at any school.

5. Closing of schools, etc., on grounds of health

The Minister may, with the concurrence of the Minister responsible for health, close any school hostel or other buildings or premises whatsoever at any school on the grounds of health.

6. Medical and dental examination of pupils

(1) The Minister may direct–

(a) the routine medical and dental examination of pupils attending any school at such intervals as he may specify;

(b) the medical examination of a pupil attending any school, otherwise than at a routine examination referred to in paragraph (a), if such an examination is in the interests of all or any pupils attending the school;

(c) the psychological or psychiatric examination by a psychiatrist or an education psychologist or a school medical officer of a pupil attending any school other than a registered private school.

(2) The Minister may, on the request made in writing by the parent of any pupil or the Head of any school, excuse the pupil or, as the case may be, any classification of pupils from an examination directed by him under paragraph (a) of sub-regulation (1).

[Am by No. 151 of 1969.]

7. Medical treatment of, and supply of medicines, etc., to, pupils

(1) The Minister may make provision for–

(a) the treatment by a school medical officer of a pupil accommodated at any school hostel whilst he is so accommodated;

(b) the supply of medicines and dental and surgical appliances to a pupil attending any school; and

(c) the performance, in connection with the health of a pupil attending any school, of X-ray and laboratory examinations.

(2) Nothing in this regulation shall preclude–

(a) the removal of a pupil from a school hostel for treatment by his own medical practitioner;

(b) the treatment of a pupil who is accommodated at a school hostel by a school medical officer in consultation with or in collaboration with his own medical practitioner;

(c) the removal of a pupil from a school hostel to a hospital for treatment at the hospital by a school medical officer;

(d) observance of the responsibilities for the safeguarding and maintenance of health which are set out in the Public Health (Infectious Diseases) Regulations.

These Regulations may be cited as the Education (Language) Regulations.

2. Application

These Regulations apply to every–

(a) Government school;

(b) aided school;

(c) registered private school;

(d) educational institution for which a board of governors is established;

and references to the expression "school" shall, unless the context otherwise requires, be construed accordingly.

3. English to be general medium of instruction

Subject to the provisions of these Regulations, the English language shall be used as the medium of instruction in all schools.

4. Use of vernacular in unscheduled primary schools

(1) Unless the Minister otherwise directs in any particular case, the vernacular language or languages appropriate to the area in which an unscheduled primary school is situated may be used as the medium of instruction in Grades I, II, III and IV at that school.

(2) For the purposes of this regulation, "unscheduled primary school" means a Government or aided school which is an unscheduled primary school for the purposes of the Education (Primary and Secondary Schools) Regulations.

5. Religious instruction

A person may, during any religious instruction given by him in a class forming part of the first four years of a course of primary education, use the language most commonly used in religious observances by members of his religious denomination.

6. Instruction in foreign languages

During the teaching as a subject at a school of any language other than English, the language which is the subject of instruction may be used as the medium of instruction.

These Regulations may be cited as the School (Compulsory Attendance) Regulations.

2. Interpretation

In these Regulations, unless the context otherwise requires–

"child" means a person in the actual custody of a parent;

"Head" means the headmaster or headteacher of a school;

"parent", in relation to any child, includes a guardian and every person who has the actual custody of the child;

"school" means a school to which these Regulations apply.

3. Application

(1) These Regulations shall apply only to Government or aided schools at which primary or secondary education is provided.

(2) Nothing in these Regulations shall apply to any correspondence course or part-time educational class.

4. Attendance Officers

The Minister shall appoint public officers to act as Attendance Officers whose functions will be to do all things necessary to ensure compliance with these Regulations.

5. Attendance Officer to serve notice on parent

(1) If it appears to an Attendance Officer that a child enrolled at a school is not attending the school regularly, the Attendance Officer shall serve upon the parent of such child a notice in writing requiring him within five days from the service thereof to present the child to the Head.

(2) Any parent who fails to comply with a notice under sub-regulation (1) shall be guilty of an offence.

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