EPF UAN name, gender and date of birth correction – Online procedure

Whether your Aadhaar Card and UAN details like name, gender and date of birth are not matching? Are you finding it difficult to correct the same in UAN? EPF UAN name, gender and date of birth correction now can be easily updated using the unified portal. Let us see the process.

All of you are aware that linking Aadhaar with UAN is now mandatory and the deadline of 31st December 2017 is set for this (Ref-How to link Aadhaar to EPF Online without login? and How to link Aadhaar to EPF using online and offline?).

However many EPF members facing the huge uphill task of updating their name, gender and date of birth in their UAN details. The reasons are two.

# UAN Helpdesk is not functioning properly. Earlier EPFO made it easy to update your details using UAN Helpdesk. However, many of my blog readers faced the issue that UAN Helpdesk not at all working (Ref-How to update or correct EPF UAN details online or offline?).

# If UAN Helpdesk is not functioning properly, then the only option left for employees to update the name, gender and date of birth through their employers. This is the cumbersome and time-consuming process. Because for this update, your employer’s help is required and once this joint declaration submitted to concerned EPFO for fields correction.

Both these process created a huge burden on employees. Because in one way they have to link their Aadhaar to EPF within the deadline and in a second way EPF UAN name, gender and date of birth correction became a lengthy process.

EPF UAN name, gender and date of birth correction – Online procedure

Considering these difficulties EPFO no provided an option where EPF UAN name, gender and date of birth correction can be completed online at ease. Let us see the process.

Step 1-Visit the EPFO’s Unified Member Portal. Log in to the account using your login using UAN number and password. Then under the tab “Manage”, select the option “Modify Basic Details”.

Step 2-Then you have to first enter your Aadhaar number and proceed for the entry of the details like name, gender and date of birth AS PER AADHAAR records.

Step 3-Once you click on update details tab, the below screen will appear. Here you can view the details you entered, check the status of the details updated and also can delete the request. But do remember that employee can delete the request before an employer can approve the request.

Step 4-However, if your UAN is already Aadhaar verified, then you are not allowed to change the details. The message appears as below.

This is how you can proceed with EPF UAN name, gender and date of birth correction online. Once employee submit the request, then the below process will happen at the back end.

# Employer will login to Employer Interface of Unified Portal.

# Employer can view the change requests submitted by employees by clicking on “Member>Details Change Request”

# Employer can view the online requests received from employees and can thus take appropriate action by giving the proper remark.

# After approval of the request, employer can see the latest status of the request.

# After approval of the request by the employer, the request will appear as a task in login of Dealing Hand, of concerned EPFO office, in the Field Office Interface of Unified Portal.

# After due verification Dealing Hand can submit his/her recommendations to Section Supervisor.

# The Dealing Assistant can put the case either for Approval or Rejection by selecting the appropriate radio button i.e. Recommended for Approval or Recommended for Rejection with proper remarks. In the same manner, Section Supervisor can submit his/her recommendations to APFC/RPFC.

# Finally APFC/RPFC can Approve/Reject the case.

Note:-Do remember that EPFO not set any deadline for this. Even though it is completely an online process, your employer approval is a MUST. Also, the update is allowed only as per Aadhaar details. Hence, before jumping into EPF UAN name, gender and date of birth correction online, first try to correct for any mismatch in Aadhaar.

Once the Aadhaar details are perfect, then go ahead for UAN correction. Otherwise, your request may be rejected upfront.