This document explains how to install and configure the HP Color Inkjet cp1700 series printers in Peer-to-Peer and Client-Server network environments. The information in this document assumes an internal HP Jetdirect EIO print server card is installed in the printer.

In a Peer-to-Peer (Direct Mode) configuration, the printer is connected directly to the network using an internal HP Jetdirect EIO print server. The computers on the network are known as client or remote computers. Print jobs sent from a client travels across the network, directly to the HP Jetdirect print server.

Figure : Peer-to-peer printing configuration

A Peer-to-Peer connect requires each computer on the network to spool its own print jobs. The HP Jetdirect print server will determine which client computer is the next to print after the current print job finishes printing. Each client with a print job must wait and check back at periodic intervals for its turn to print. This can create a lot of network traffic when there are print jobs from multiple clients trying to use the printer at the same time.

With a Client-Server (Network Connect) configuration, print jobs sent from client computers travel across the network to a Novell NetWare or Windows server. The Novell NetWare or Windows server will spool all the print jobs for the clients and then send them to the HP Jetdirect print server (which sends them to the printer) one at a time.

Figure : Client-Server printing configuration

A Client-Server configuration can be used to significantly reduce the amount of traffic on the network (compared to Peer-to-Peer) because all print jobs are sent to the Novell or Windows server. The server will determine the print job order and send the print jobs to the HP Jetdirect print server without the client computers needing to wait for a turn.

The printer must be connected to the network and working properly before attempting to configure any clients. The following steps must be performed on each client that will use the printer in the Peer-to-Peer configuration.

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Do not install the printer software during the installation of the Windows operating system.

Turn the computer on.

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If a New Hardware Found message appears while installing the printer software, select Do not install a driver (Windows will not prompt you again) and choose OK. Follow the instructions below to install the printer software.

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If an Update Device Wizard dialog box appears, select Next until a Finish button appears, and then choose Finish. Follow the instructions below to install the printer software.

Close any unnecessary programs that are running on the computer using the steps below:

Windows 95, 98, and Millennium Edition

On the keyboard, press CTRL + ALT + DEL to retrieve the Close Program window.

Highlight any program in the list (except Explorer and Systray) and choose End Task.

Repeat steps a and b until all programs (except Explorer and Systray) are closed.

Once the list shows only Explorer and Systray, choose Cancel to close the Close Program window.

Windows NT 4.0 and 2000

Right-click any program appearing on the Taskbar next to the Start button and select Close.

Repeat step a until all the programs appearing on the Taskbar are closed.

Insert the Starter CD into the CD-ROM drive. The installation program should automatically run.

If the installation program does not automatically run, click Start, select Run, and at the command line box, type the letter of your computer’s CD-ROM drive followed by :\SETUP.EXE (for example, type D:\SETUP.EXE). Click Next.

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If the computer does not have a CD-ROM drive, locate a computer that does have a CD-ROM drive and use the Make Disk Software utility on the CD to create a set of floppy installation disks. See the Make Disk Software online help for more information.

Click Install Printer Driver from the Starter CD menu.

Select the language of the printer software that you want to install and click OK.

Click Next and then Accept to accept the terms of the license agreement.

Select Connected via the network and click Next.

Select Server or Peer-to-Peer Setup and click Next.

Select Search from a list of available printers or Specify a printer by address and choose Next.

Select the printer from the list, or type the IP Address or Hardware Address in the appropriate box.

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The current IP Address or Hardware Address for the printer can be determined by printing a Jetdirect configuration page. To print a Jetdirect configuration page for an internal Jetdirect print server: (a) Press the printer's Menu button until INFORMATION MENU appears in the LCD. (b) Press the Item button until PRINT CONFIGURATION appears in the LCD. (c) Press Resume. To print a configuration page from an external HP Jetdirect print server, refer to the documentation that came with the print server.

Choose Next and follow the instructions that appear on the screen to complete the installation of the printer driver.

To use the printer in a Client-Server environment, the printer driver must first be installed on the Server. The printer is then shared to allow clients on the network to access the printer.

Windows NT 4.0 and Windows 2000 allow printer drivers for multiple operating systems to be assigned to a printer. For example, a Windows 95, 98, or Millennium Edition client computer can request the Windows server to send a compatible printer driver across the network, provided one has been assigned to the printer. These drivers are commonly referred to as alternate drivers. If the client and server both run the same operating system, an alternate driver is not necessary. An alternate driver should be installed if you are using a Windows NT 4.0 or Windows 2000 or Windows XP server with Windows 95, 98, and Millennium Edition clients.

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Administrator privileges are required to install and configure a printer for sharing using Windows NT 4.0 or Windows 2000.

The following steps can be used to configure the printer for network use from a Windows 2000 server.

Install the printer driver on the Windows 2000 server using the steps provided in the "Configuring clients for Peer-to-Peer printing" section, above.

For Windows 2000, click Start, Settings, and then Printers. For Windows XP, select Start and then Printers and Faxes.

Right-click the HP Color Inkjet cp1700 icon and choose Sharing.

Select Shared and enter a ShareName for the printer (for example, type cp1700). This is the name that client computers will use to access the printer.

If an alternate driver is not needed, choose OK to share the printer. Otherwise, the alternate driver for Windows 95, 98, and Millennium Edition clients can be installed onto a Windows 2000 server using the follow steps:

Click the AdditionalDrivers button.

Place a check mark next to "Intel Windows 95 or 98" and click OK.

Insert the Starter CD for the printer into the CD-ROM drive and click OK.

Click Close to close the Printer Properties window. The printer should now be accessible to other network users.

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The printer driver must be installed and configured for each client on the network that will be using the printer. Follow the instructions in the Client Configuration section below to configure the network clients.

The Windows 95, 98, Millennium Edition, NT 4.0, and 2000 printer drivers included on the HP Color Inkjet cp1700 Starter CD support installation using Novell Distributed Printer Services (NDPS). The .INF and other driver files required for NDPS installation are located on the starter CD in the \DRIVERS\<PPCL3>\<OS>\<LANGUAGE> folder where:

After the printer driver for the HP Color Inkjet cp1700 series printers has been configured for sharing from a host computer, the driver must be installed on each client computer that will use the printer. Any one of the three installation methods below may be used to configure a Windows 95, Windows 98, Windows Millennium Edition, Windows NT 4.0, or Windows 2000 client to use a locally shared printer.

A Point and Print installation will copy the required printer driver files from the host system to the client system (across the network). This eliminates the need to take the CD or installation floppy disks (created using the Make Disk Software utility on the CD) to each computer that will need to use the printer.

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If the host is running Windows NT 4.0, 2000, or Windows XP and you wish to install the Windows 95/98/Millennium Edition driver to client computers over the network, the Windows 95/98/Millennium Edition alternate driver must first be installed on the host computer. An alternate driver should be installed to use Windows NT 4.0 clients from Windows 2000 or XP hosts. Refer to the Host Configuration sections above for instructions on installing the alternate driver.

The client computer may be configured to use the host printer using any of the following Point and Print installation methods.

Dragging a document onto a network printer icon.

Dragging a network printer icon into the Printers Folder.

Double-clicking a network printer icon.

Right-clicking a network printer icon and selecting Install.

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The network printer icon can be found using the Network Neighborhood (or My Network Places for Windows 2000 or Network Connections for Microsoft® Windows XP). Open the Network Neighborhood icon on the Windows Desktop and locate the entry for the host computer. The name of the network printer icon will be the same as the Share Name that was created in the Host Configuration section.

The following instructions may be used to configure client computers using the Add Printer Wizard:

For Windows 2000, click Start, Settings, and then Printers. For Windows XP, click Start and then Printers and Faxes.

Double-click Add Printer and then click Next.

Select Network Printer and then click Next.

In the Name box, enter the network path to the printer. The printer's full network path consists of the host computer name and the Share Name given to the printer in the Server Configuration section. The network path will have the form: \\ComputerName\PrinterShareName.

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To browse the network for the printer, click the Next button without specifying a printer name or URL. After locating the printer, highlight it.

Choose Next.

Choose OK and follow the instructions on the screen to complete the installation of the printer driver.

In the box provided, enter the network path to the printer. The printer's full network path consists of the host computer name and the Share Name given to the printer in the Server Configuration section. The network path will have the form: \\ComputerName\PrinterShareName. Windows NT 4.0 users may select the printer from the list of Shared Printers. Windows 95, 98, and Millennium Edition users may select the Browse button to locate the printer.

Once the printer has been entered or highlighted from the listing, choose OK and follow the instructions on the screen to complete the installation of the printer driver.

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If the host is running Windows NT 4.0, Windows 2000, or Windows XP and you wish to install the Windows 95/98/Millennium Edition driver to client computers over the network, the Windows 95/98/Millennium Edition alternate driver must first be installed on the host computer. Refer to the Host Configuration section above for instructions on installing the alternate driver. The same information applies to Windows NT 4.0 clients using Windows 2000 and XP hosts.

The following instructions may be used to configure client computers using the printer driver's SETUP.EXE program:

Insert the Starter CD into the CD-ROM drive. The menu for the Starter CD should appear automatically. If not, the following steps may be used to run the installation program.

Select Start and then Run.

In the Open box, type the letter of your CD-ROM drive followed by :\SETUP.EXE and then press ENTER. For example, if the CD-ROM drive letter is D, type D:\SETUP.EXE and press ENTER.

When asked how the printer is attached to the computer, select Connected via the network and choose Next.

Select Client Setup and choose Next.

Select the Browse button.

Either type in the network path to the printer or locate the printer in the Microsoft Network listings. The printer's full network path consists of the host computer name and the Share Name given to the printer in the Server Configuration section. The network path will have the form: \\ComputerName\PrinterShareName.

Choose OK once the printer is highlighted or entered, and then choose Next. Follow the instructions on the screen to complete the installation.