The Buildings and Grounds Committee of the Russellville School Board met Tuesday to discuss the district’s facilities master plan in preparation for a public meeting detailing the plan, which is required for submittal to the Arkansas Division of Academic Facilities and Transportation by Feb. 1.

The plan details improvement plans for the district’s facilities for a six-year period.

Capital projects slated for 2012 include the replacement of the roof on the western end of Crawford Elementary, emergency lighting at Center Valley Elementary and installation of a security system at Crawford Elementary.

Wesley Roach, maintenance supervisor for the district, said the emergency lighting and security system projects are being handled in-house and work has already begun, but the roof replacement will be contracted out and is expected to be completed during the summer.

He said his department is installing conduit in preparation for the lighting project at Center Valley and the server for the security system is in, with cameras ordered. Bidding is expected to open for the roof project in February.

Board member Kevin Moore suggested the addition of an HVAC system for the gymnasiums at the high school and junior high school to the planned capital projects list, which superintendent Randall Williams and assistant superintendent Nathan Barber said would be made before the plan is brought before the full board. Also added to the plan will be estimated costs of long-term future projects at the suggestion of board member Morgan Barrett.

Roach stressed to the committee the master plan is intended to be a working document on which projects can be added at any time.

“Just because it’s in here doesn’t mean it has to stay or can’t be changed,” Roach said. “If we said ‘We’re going to do this next year,’ and the money’s not there and you can’t do it, then you can push it up a year or two. Or if we decide we’re not going to renovate this building. We just want to rip it down and start all over. It’s changeable. It’s not a Bible you have to live by. It’s just a plan to go by.”

Barber said the board normally revisits the master plan in early spring to prepare for funding specific projects.

“We’ll put our heads together and see what we want to get done and maybe look at doing a second lien on higher dollar projects that will have a need for more funding than our normal, small-scale projects — $50,000-ish and down,” Barber said. “You get into the $100,000, $200,000 and $300,000 projects, and they’ll require a second lien. We can bundle projects together — it might be $500,000. It might be $5 million.”

The public meeting is scheduled for 6 p.m. Dec. 20, preceding the board’s regular meeting at 7 p.m.