Encrypt your email

Email encryption protects sensitive information by scrambling the data for anyone who doesn’t have a key to decrypt it. This makes it extremely difficult for hackers to intercept and read your communications.

Leading email providers often offer built-in encryption features, but these can come with limitations. For example, Gmail's encryption only works if the recipient is also using Google apps.

If you want a more comprehensive form of protection, you can download additional specialist encryption software or use web-based encryption email services such as Sendinc.

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Invest in security software

An antivirus programme can help protect you from phishing attacks and other malicious threats. Additional software such as network security systems and specialist filtering services can help address specific needs.

Keep all of your security software and your operating system up-to-date to ensure new threats are eliminated.

Think before you click

Humans remain the weakest link in the cyber security chain, and phishing is their biggest threat. To avoid adding your name to the long list of victims, tread carefully around any emails that ask you to click a link or download an attachment.

Be especially suspicious of any messages that arrive with no clear context and are sent from someone you don’t know.

Ensure your organisation's email security policies are thorough and up-to-date and that staff are thoroughly trained in best practices for email use.

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Use a password manager

Strong passwords can be tricky to remember, particularly as they should be changed periodically. A password manager such as LastPass or Dashlane can generate and manage all your secure passwords to keep your emails safe and your memory clear.

Delete unnecessary web accounts

Every account you own is another vulnerability that hackers can exploit. Reduce the number of access points to your information by closing all web accounts you no longer need or use, for example, a long-forgotten Yahoo email account.