Manager, Office of Records - School of Law - Washington

Howard University

$70,810.00 -100,070.00/year*

Washington,
DC

Government

Full-Time

715 Gallatin St NW

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Howard University Mission

Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.

Provides day-to-day management/supervision of student Records Office. Responsible for maintenance of academic records; all facets of academic registration for all law students; recordation of all official grades reported from courses offered; and certification of completion of academic requirements for all law school graduates each year.

SUPERVISORY ACCOUNTABILITY:

Has responsibility or authority for the direction of Enrollment Specialist.

NATURE AND SCOPE:

Internal contacts include administrators, faculty, students and staff of the department. External contacts include University officials, federal investigators, and any other law affiliated institutions and agencies.

PRINCIPAL ACCOUNTABILITIES:

Provides leadership and direction to the daily operations of the office and the staff.

Develops policies and procedures for the Law School Records Office and maintenance of student records and other pertinent documents related to grades, registration and graduation, and insures that these are implemented correctly.

Responsible for all facets of academic registration for all law students; recording of all official grades from courses; and certification of completion of academic requirements for graduation.

Processes grades received from faculty and transfer credits and converting a variety of grade components into a format conducive to calculation of final grades. Records grades on registrars grade sheets and in the University Banner system.

Calculate GPAs and class rank of students for Career Services and Financial Aid offices, and determines eligibility for Law Journal membership, Deans Awards and other honors.

Audits control cards for completion of academic requirements for graduation, advises Associate Dean of Student Affairs and Admissions of any problems, and provides list of eligible graduates for faculty certification.

Supervises the judicious release of records requested by federal investigators.

Ensures the integrity, accuracy, security and confidentiality of student records.

Reviews course offerings, schedules and other registration materials for accuracy, and works with Office of Enrollment Management/Records to devise registration schedules and procedures; prepares registration materials for students; implements registration and add/drop procedures and schedules. Supervises the maintenance, updating and filing of registration materials and records of students.

Provides all data necessary in prospective graduates files to generate diplomas for graduates. Obtains diplomas and proofs for accuracy.

Maintaining archival records and providing assistance to administrators, faculty and others; verifying enrollment, grades etc. of former students and graduates.

Planning, supervising and performing statistical research for completion of annual and other reports.

Responds to a variety of telephone and/or written inquiries and communications.

Performs any other duties as may be assigned by Associate Dean for Student Affairs or other Executive Administration.

CORE COMPETENCIES:

Ability to handle confidential information with required sensitivity.

Ability to exercise sound judgment in handling competing demands.

Counseling and advisement to students in an expeditious and courteous manner.

Skill in communicating both oral and written English.

Excellent interpersonal skills with the ability to exercise a high degree of accuracy, diplomacy, and confidentiality.

Ability to interact with others using tact, good judgment and proper decorum.

Ability to represent the University in a professional and friendly manner.

Ability to handle tasks independently and to assist in other areas as necessary.

Ability to maintain harmonious working relationship with staff, students, faculty and University officials and general public.

MINIMUM REQUIREMENTS:

Bachelors degree and four (4) years experience in records management or 7 years of equivalent education and experience in admissions, records, recruitment and/or administration.

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position.Incumbents will follow any other instructions, and perform any other related duties, as may be required.The university has the right to revise this position description at any time.This position description is not be construed as a contract for employment.

Equal Employment Opportunity

The University does not discriminate on the basis of race, color, national and ethnic origin, sex, marital status, religion, or disability. Veteran status and people with disabilities are encouraged to apply.

Inquiries regarding provisions for persons with disabilities, equal employment opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at (202) 202-###-####.