Privacy Statement

IMPORTANT – READ CAREFULLY – BY ACCESSING AND USING THIS PROPOSAL SUBMISSION WEBSITE, YOU ACCEPT AND AGREE TO THIS PRIVACY STATEMENT. IF YOU DO NOT AGREE, DO NOT USE THE SITE.

This Privacy Statement describes the privacy practices of Playoff Technologies LLC (“Playoff Technologies” or the “Company”) in relation to the use of the proposal submission website (“Website” or “Site”) where you accessed this page (together with any updates, the "Application").

Playoff Technologies® reserves the right, in its sole discretion and without prior notice, to change this Privacy Statement at any time. The date of the last update for the Privacy Statement will be posted on the Site. Your continued use of the Site or the Application following the posting of changes will mean that you accept and agree to the changes.

1. Scope of Privacy Statement; Role of Subscriber

The Site and the Application are operated by Playoff Technologies in connection with certain services that Playoff Technologies provides to the client of Playoff Technologies that is identified on the Site. This Playoff Technologies client is referred to as the “Subscriber”. Playoff Technologies only provides the functionality for the Site and the Application. Information about the Subscriber’s sponsorship and event participation programs, rules and applications, decisions with respect to any request submitted and management of the review, approval, participation and payment processes are made or provided by the Subscriber and not by Playoff Technologies. Playoff Technologies has no responsibility for the requests, submissions, decisions, commitments, events or activities described or made available through the Site. See Use of Information Collected, below.

The Site may contain links to, or be accessed from, other websites, including websites operated by the Subscriber. The information privacy practices or content of such other websites are governed by the privacy statements of such other websites. The Company encourages you to review the privacy statements of such other websites to understand their information privacy practices.

2. Information Collected.

To allow use of the proposal request and submission services offered by the Application, the Site requires submission of certain business contact and identification information, such as name, address, phone numbers, and email address (“Contact Information”) as well as information about the requested event, activity or other sponsorship or participation opportunity (“Event Information”). This information may include information that identifies or could be used to identify an individual (sometimes referred to as “Personal Information”). Users may choose whether or not to submit Personal Information while using the Site or the Application. However, choosing to withhold Personal Information may limit or preclude the user’s ability to use the Site or the Application to submit a proposal or request.

As users access and use the Site and the Application, the Site may collect information through the use of commonly-used website-based information-gathering tools (“Website Navigational Information”). Website Navigational Information includes standard information from a User’s web browser (such as browser type and browser language), the User’s Internet Protocol (“IP”) address and the type of device being used (such as a laptop, tablet or smartphone). The Company does not use “cookies” on the Site. However, if the Site is maintained as part of, or accessed via, a website operated by the Subscriber rather than by the Company, “cookies” may be used on the website(s) operated by the Subscriber. For information about the possible use of “cookies” by the Subscriber, you should review the privacy policies for the website(s) operated by the Subscriber.

3. Use and Sharing of Information Collected

Contact Information and Event Information (including any Personal Information) submitted by a user of the Site is shared with and used by the Playoff Technologies’ Subscriber identified on the Site and by such of its marketing agencies, event planners, affiliates and suppliers as the Subscriber may determine. The information submitted by you through the Site or the Application will be transferred to the Subscriber’s database in the password-protected Sponsor Locker® software-as-a-service tool maintained by Playoff Technologies as a service to the Subscriber. All such information is the property of the Subscriber. The Subscriber may use such information to contact you by email, telephone or other methods of communication in connection with the applicable submission or request or related events or activities. Playoff Technologies is not responsible for the use of such information by the Subscriber or for the Subscriber’s privacy policies.

Playoff Technologies may disclose Contact Information and Event Information (including any Personal Information) when it has reason to believe that disclosing such information is necessary to identify, contact or bring legal action against someone who the Company reasonably believes is violating the Company’s Terms of Use or End User License Agreement or may be causing injury to or interference with other users of the Site or Application or anyone else who could be harmed by such activities.

Except as described above or as required by law or pursuant to a governmental request, Playoff Technologies does not use Contact Information or Event Information (including any Personal Information) or share or disclose such information to any third parties. Playoff Technologies may use or share with third parties reports based on aggregated data of users of the Site or Application ("Aggregated User Data"). Aggregated User Data does not include any Personal Information about users and is aggregated for the purposes of determining successful application benchmarks and other similar activities.

The Company uses Website Navigational Information in its operation, management and support of the Site and the Application. The Company does not share or transfer such information to third parties or use it for any other purpose.

4. Processing and Storage of Information

The Site and the Application and the website and database for Sponsor Locker, including in each case any Personal Information, are hosted in an enterprise-grade cloud server environment operated by the Company’s third party service providers. This environment also includes various third-party tools, such as indexing services. As of the date of this Statement, the principal cloud service for the Site and for Sponsor Locker is hosted on the Microsoft Windows Azure platform. Playoff Technologies reserves the right to change or add to its cloud hosting and other third party service providers from time to time.

Information submitted to the Site and managed by Playoff Technologies, either through the Application or Sponsor Locker, including any Personal Information, is processed and stored in the United States. The Subscriber may elect to process this information in other locations once the Subscriber has been provided with access to the information. As the Site does not comply with the U.S.-EU Safe Harbor Framework or the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland, the Site should not be used by, and information should not be submitted to the Site by, users subject to the laws of these countries or to the laws of other countries that impose restrictions or requirements on the transfer of information to or the processing or storage of information in the United States.

5. Security

Playoff Technologies has security measures in place to that are intended to protect against the loss, misuse and alteration of information under its control. The Company periodically reviews and improves its security and privacy policies as it deems necessary.

6. Correcting and Updating Your Information

As users are not required to register to submit a request or other information through the Site, any changes to the information submitted must be handled personally between the user submitting the information and the Subscriber representative responsible for managing or acting upon the information received from the user. Subscriber contact information is listed on the Site and should be used for this purpose.

7. Contacting Us.

Playoff Technologies is committed to continuous improvement. Please contact support@playofftech.com if you have any questions or suggestions about this Statement or the Site or Application or if you have ideas about how we can continue to improve this Statement or the Site or Application. You agree that Playoff Technologies will have a worldwide, perpetual, irrevocable, royalty-free license to use and incorporate into this Statement, the Site, the Application or Sponsor Locker any suggestion, enhancement request, recommendation, correction or other feedback provided by you relating to this Statement or the operation of the Site or the Application.