Asset Tracking Reports

DeliveryPoD Asset Track allows you to find
information fast and to provide reports in whatever
format and layout that you want.

With easy to use filtering (search facility) in
all reports you can quickly find the information you
want. You can search on any column in any report -
now that makes life easy.

You can organise your report data in any way you
like, by dragging columns into the order you want.
You can group data on any column or columns - so if
you want a list of Assets by Building then Owner, it
just takes a couple of clicks.

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Finally you can export your report to Adobe PDF,
Microsoft Excel, Word (RTF) file formats. You can
even export to CSV file formats so you can import
the data easily into other software you may have.

In any report you can click on the Asset Row and
quickly see a Tracking Report for that asset.

Drill Down to Asset Detail / Tracking Report

Remembers your Personal Settings

Asset Track remembers your personal settings, so
the next time you back to a report, things such as
filters and grouping are remembered.

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For example, let's say a User is a Manager of the
Finance Department and is only ever interested in
seeing assets their departments assets. They can set
a filter in their reports, so they only ever see
assets owned by the Finance Department.

What Reports Do You Provide

These are the main reports:

Asset Search - a quick way
to find assets no matter whether they are in
Physical Locations, On Loan, On a Vehicle, with
a Courier etc.

Physical Location Manifests

Building Manifest - assets
in each building

Location Manifest - assets
within a physical location

Mail Trolley Manifest -
assets on mail trolleys

Vehicle Manifest - assets
on vehicles

Depot Manifest - assets in
depots

Courier Manifest - assets
on couriers

Loans and Allocations to People

Allocated - assets
allocated to people

Allocation History - A full
audit trail of all allocations (past and
present)

On Loan - assets on loan
with staff / customers

Loan History - a full trail
of all loans (past and present) so you can
analyse the data to determine things such as
staff and customers who you loan to the most,
the most popular reasons for loaning assets etc.

Overdue Loans - assets on
loan, past their due back date

Problems

Damage Reports - damage
reports with photographs

Cant Complete Reports -
Failed delivery attempts, with photographs.

Missing Assets - assets
registered as being missing

Condition, Creation and Retirement

Assets by Condition -
assets by last known condition

Planned Retirement - assets
by expected retirement date

Retired Assets - a list of
retired assets

Assets by Creation Date -
assets organised by creation date

Depreciation - The value of
assets on set days, using depreciation
calculations.

Report Features - Fine Details

The following features are standard in every
report.

To explain the features, I am using a situation
where an Electrical Engineer has arrived on site and
needs to know where all the Assets are in the
Applied Science Building that need PAT Testing
(which we set up as a user defined field). The
examples below show how we can easily find the
information we need:

Drag and Drop Columns

You drag columns into any order, just by dragging
the column title into the position you want it.

Similarly you can adjust the width of each
column, by just dragging its border.

Searching (Filtering)

We provide two types of Search Filter:

Simple Filter

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Simply type in any search criteria at the top of
each column. A second after you stop typing, the
grid will just show the data that matches your
search.

You can specify the type of data match. If you
are sure the text you are trying to match on is at
the Start of the data, use "Starts With", but if it
might be anywhere in the data, select "Contains".

Power Filter

A more powerful filter is available as well
(selected at the bottom of the grid).

The first part of the filter (blue) lists all of
the column names in the report even if they are not
visible on the screen. You can select the column to
apply the filter on, by left clicking on the blue
text:

After selecting the column, you click on the
Green Text to select the type of comparison you
want:

Finally you click on the Grey text to enter the
data you are searching on (in the case below I typed
in Applied Science):

You can filter on as many columns as you like:

In the above example I am looking for Assets in
the "Applied Science" building that need a PAT Test.

Grouping

You can group on columns to organise data by the
column / columns of your choice.

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Sort on Any Column

You can sort A to Z and Z to A, simply by left
clicking on the column header.