Four QuickBooks Reports to View All Transactions

Some of you who previously kept financial records by hand are familiar with the general ledger and journal. Luckily, with QuickBooks the general ledger and journal are automatically populated from the transactions you enter for your real estate and property management business. These QuickBooks reports are great resources to view all transactions and journal entries.

The General Ledger report lists all transactions for each account over the specified period of time. You can select the date range to show the appropriate transactions. The Transaction Detail by Account report lists individual transactions with subtotals for each account. Ultimately, the General Ledger report and Transaction Detail by Account report show you the same information. These reports are easy to customize for your property management and real estate needs.

The Adjusting Journal Entries report lists all adjusted journal entries during the specified period of time. Adjusting Entries are journal entries made at the end of an accounting period to allocate for income and expenses that have yet to be recorded.

The Journal report is meant for accountants as it breaks each transaction down into debits and credits. If you are not familiar with double-entry accounting, this report may be more confusing than helpful. By default, it does not show adjustments.

Share This Story, Choose Your Platform!

Gita Faust is a principal of Fast Trac Consulting and has authored series of courses Manage Properties with QuickBooks providing step-by-step guidance for real estate and property management industry. Gita is an Intuit Premier Reseller, an Advanced Certified QuickBooks ProAdvisor, and a member of Intuit’s Trainer/Writer Network. She is also certified in Intuit’s QuickBooks Enterprise and QuickBooks Point of Sale.

4 Comments

Maybe you can give me an easy tip. I have Property Management co/QuickBooks Pro. I have set up classes for 3 classes the main, and 2 properties with several suites for each. I customized and memorized the General Ledger report to run by class and debit/credit. I put general journal entry for each opening cash balance for each Checking/Class. but on the report everything is in account as to receivable and payable. but on each class the deposits and credits are not showing up on the checking account. 10101 account. do I have to put subaccounts for the checking account so the deposits and payable can divide themselves where they go.

Ana, You are entering invoices and bills in QB. Receive payments and pay those bills and the transactions will reflect on your bank account. Another way to look at the reports is on Accrual basis. Hope that helps.

Manage Properties With Quickbooks is great. Step by step instruction covering all areas of real estate. And if you have questions you can call or email Gita Faust the author/quickbook pro etc… herself. Thanks Gita great instructional manual.