Book My Event

Olympus Worldwide Chauffeured Services is specialized in providing ground transportation for meetings and events. We know that timing is crucial, changes are inevitable, and details are the heart of what you do. To meet the unique needs of meeting and event planners, we have a special team that focuses solely on meetings and events. We assign event coordinators who make sure your ground transportation experience is flawless.

Our Meetings and Events department specializes in transportation planning for meetings, conferences, conventions, parties, dinners, tours and more. Our staff is experienced in working with groups, large and small, and with all types of events, from corporate meetings, Investigator Meetings, Speaker Training and Pharmaceutical meetings to movie premieres.

Olympus Worldwide Chauffeured Services ensures exceptional results for every meeting by concentrating on the details to allow you to concentrate on your meeting.

We have the ability to take your original excel manifest and flight check the entire manifest in seconds; calculate options with various vehicle types and capacities; export and send you multiple options for the same movement; and export the final output directly into our reservations system in minutes. Once finalized, we can track all reservations and changes, saving time and relieving stress.

With our CareAlert Notification System, you can receive text and email alerts allowing you to know the whereabouts and status of all attendees and VIP’s in real-time.

If you would like additional assistance with the transportation for your meeting or event, you may request to have one of our coordinators assist on-site. Our coordinators will work with you to ensure that your vehicles are on location, the chauffeurs know their destinations, and help escort your customers and guests to their vehicles.

Manifest management

Manifest optimization displaying various vehicles & capacities

Budget & forecasting capability

Flight accuracy checks for every flight

Reservation validation & verification process

Instant travel confirmations

Ride status notifications

On-site coordinators & meet and greet staff

Consolidated billing

Save Time, Save Money and Transform Group Travel

Event Location *

Event Start Date *

Event End Date *

# Of Attendees

Vehicle Type Sedan SUV Van Mini Bus Mini Coach Motor Coach

Budget

Per Passenger | Total

Import Your ManifestImport your manifest ans our events team will get started immediately

Allowed files: doc, docx, pdf, xls and xlsx

What you can expect next:

You will receive options for staffing and vehicles based on your manifest

An estimate for each available option based on provided manifest and budget.