City Council Minutes 2018

The Council of the City of Augusta, Kansas met for a special meeting on July 30, 2018 at 6 p.m., to consider scheduling a special meeting of the City Council on August 13, 2018 at 6:00 p.m. to conduct a public hearing for adoption of the 2019 Budget. Mayor Mike Rawlings presided. Council present were Eric Birk, Jamie Crum, Paul Belt, Kip Richardson, Tom Leffler, and David Bates. Council members Cale Magruder and Justin Londagin were absent. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Lisa Daniels

Business:

Schedule a Public Meeting to Conduct a Public Hearing for the 2019 Budget: Belt made a motion to schedule a special meeting of the City Council on August 13, 2018 at 6:00 p.m. to conduct a public hearing for adoption of the 2019 Budget. Birk seconded the motion. Motion carried without opposition.

Adjourn: At 6:06 p.m., Bates made a motion to adjourn. Crum seconded the motion. Motion carried without opposition.

Minutes - July 30, 2018 - Budget Work Session #3

The Council of the City of Augusta, Kansas met for a work session on July 30, 2018 at 6 p.m., to discuss the 2019 Budget with Mayor Mike Rawlings presiding. Council present were Eric Birk, Jamie Crum, Paul Belt, Tom Leffler, Kip Richardson and David Bates. Councilmen Cale Magruder and Justin Londagin were absent. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Lisa Daniels.

Adjourn: At 10:32 p.m. Belt made a motion to adjourn. Crum seconded the motion. Motion carried without opposition.

Resolution 2018-18 Determining the Advisability of and Authorizing the Making of Sanitary Sewer Improvements in Appcon 2nd Addition; Resolution No. 2018-19 Determining the Advisability of and Authorizing the Making of Water Distribution Improvements in Appcon 2nd Addition: made a motion to approve Resolution No. 2018-18 authorizing and providing for the making of new public sanitary sewer improvemetns to support new commercial development on Lot 1 and Lot 2 of Appcon 2nd Addition. seconded the motion. Motion carried without opposition.

made a motion to approve Resolution No. 2018-19 authorizing and providing for the making of new public water distribution improvemetns to support new commercial development on Lot 1 and Lot 2 of Appcon 2nd Addition. seconded the motion. Motion carried without opposition.

Public Works Procurement Policy Amendment for Community Development Block Grant (CDBG): made a motion to approve an amended Public Works Procurement policy (version 2.0) in accordance with CDBG grant requirements. seconded the motion. Motion carried without opposition.

Fiscal Sustainability Plan for KDHE Revolving Loan: made a motion to approve Resolution No. 2018-20 adopting a Fiscal Sustainability Plan for the Augusta Wastewater Collection and Treatment System pursuant to requirements of the Kansas Water Pollution Control Revolving Fund (KWPCRF) and the loan agreement adopted in December 2016. seconded the motion. Motion carried without opposition.

Online Utility Billing Services Software: made a motion to approve the purchase of Customer Direct Online Customer Portal System (CDPro) from Able Software for $10,000 and annual web hosting and maintenance and support for an annual cost of $1,200. seconded the motion. Motion carried without opposition.

Discussion/Direction Regarding Replacement Options for the Diving Board at the Augusta Municipal Swimming Pool: Council discussed replacement options for the diving board at the Augusta Municipal Swimming Pool.

Prayer: Pastor John Einem, Christ Lutheran Church, gave the invocation.

Belt made a motion to recess for 5 minutes to address audio issues. Londagin seconded the motion. Motion carried without opposition.

Crum made a motion to reconvene at 7:08 p.m. Bates seconded the motion. Motion carried without opposition.

Minutes: Magruder made a motion to approve the minutes from the June 18, 2018 City Council meeting and June 25, 2018 Work Session on Cemetery Regulations. Birk seconded the motion. Motion carried without opposition.

Cathy Brock and Brenda Eagleson, representing the Run for Their Lives 5K and Walk, were present to request permission to use Garvin Park and the Kerry Unrein Community State and close East Augusta Avenue and Augusta City Lake Road for the race. Crum made a motion to approve the Pregnancy and Family Resource Center’s request to use Garvin Park and the Kerry Unrein Community State and close streets October 6, 2018, for the Run for Their Lives 5K and Walk. Belt seconded the motion. Motion carried without opposition.

James Ging, representing Kansas Power Pool, addressed the governing body regarding solar power. Ging stated that cities would help fund the project at a rate of 51%. A 25kw system will take up about ½ an acre of land with a cost of $20,000 to $25,000 and metering and routine maintenance will be taken care of by the cities. Ging stated that KPP would be looking for a yes or no from cities as to whether or not they are interested in participating by the end of July.

Business:

Final Plat for Wind Addition: Belt made a motion to approve the Planning Commission’s recommendation to approve the Final Plat for the Augusta Wind Addition located at 1612 and 1618 North Ohio Street. Leffler seconded the motion. Motion carried without opposition.

Final Plat for Appcon 2nd Addition: Crum made a motion to accept the Planning Commission’s recommendation to approve the Final Plat produced by Baughman & Company for Appcon 2nd Addition located at the southeast corner of 7th Avenue and Lulu Street. Bates seconded the motion. Motion carried without opposition.

Leffler made a motion to approve the water and sanitary sewer petitions in the amount of $60,000 for the construction of a new public utility infrastructure to support new commercial development on Lot 1 and Lot 2, Block A of Appcon 2nd Addition to the City of Augusta, Butler County, Kansas. Magruder seconded the motion. Motion carried without opposition.

Acceptance of Quit Claim Deed from Troy Palmer Donating Land to the City of Augusta for Construction of the Downtown Playground: Belt made a motion to accept the quitclaim deed and property transfer from Troy Palmer who is donating the land adjacent to the Frisco Depot Welcome Center to the City of Augusta for construction of a downtown playground. Leffler seconded the motion. Motion carried without opposition.

Change Order to 2017 Street Sales Tax Package to Include 3” Asphalt Mill and Overlay on 13th and 14th Streets Between Ohio and Johnson: Crum made a motion to approve the change order from APAC to the 2017 Street Sales Tax Program in the amount of $34,192.25 for 3” asphalt mill and overlay to be completed on 13th and 14th Street between Ohio and Johnson. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Matters From/For Council and Informational Memorandum:

Richardson: Richardson initiated a discussion of asphalt millings use on City Lake Road. Shaw stated this was discussed during the budget work sessions as well as the other streets in town that are dirt or gravel. Crum recommended the milling placement on Johnson. Londagin recommended Harrington. Rawlings recommended more millings at Santa Fe Lake. Consensus was to put more millings on Lake Road, rather than just testing it, while routing the trucks away from the new asphalt road.

City Manager: Leffler made a motion to schedule Budget Work Sessions for July 9, 2018, July 23, 2018 and July 30, 2018 at 6 p.m. Crum seconded the motion. Motion carried without opposition.

Shaw asked Council if they had an interest in running a two-hour concession during the fireworks show if we could find people to run it. Leffler inquired about what would be done with the proceeds. Shaw stated you could apply it to the next year’s fireworks show but that the Council could use it however they want. Council consensus was to try it out for $500 and find volunteers to run it with the proceeds going to the fireworks show for the 150th Celebration. Magruder stated that any profit from the July 4 be donated to increase the size of the fireworks show for the 150th Celebration.

Birk: Birk thanked the electric department for getting the power back up and running over the weekend.

Belt: Belt stated there is a speed dip on 1139 Dearborn.

Crum: Crum brought up the Cemetery regulations and stated she would like to see the ordinance left as is. She stated that she spoke to committee members after the last meeting and it was the committee’s intent anything on the base of the grave would be left there regardless of appearance. She stated that items on the grass should be bagged and tagged for people to pick up. Crum stated that shepherd’s hook should be set by the size of the pot to 12 inches so it only overhangs by 6 inches. Bates agreed and stated that signage should be put on the side of the building. Magruder suggested resuming cleanup in 60 days to allow for proper and continued communication. Council provided direction to staff to start enforcing the ordinance as written on September 1st and to provide communication and allowing shepherd hooks that are two pronged and touching the base or between the two headstones. Staff shall collect non-memorial items and store for 60 days. Belt made a motion to have staff enforce the ordinance as it stands and table the discussion regarding the concrete pots until more information can be provided by staff at the next meeting or the meeting following, but start the communication piece now. Leffler seconded the motion. Motion carried with Magruder voting in opposition.

Richardson: Richardson asked if the no wading signage for the ponds to the south of the splash park have been ordered. Shaw stated that the issue was not resolved at the last meeting. Richardson made a motion to provide signage for no wading in the ponds to the west of the splash pad. Leffler seconded the motion. Motion carried without opposition.

Leffler: Leffler stated that he received word from some people in Ward 3 and 4 experiencing low water pressure. He stated that sometimes when we are out there doing work on waterlines that some of the valves are not reopened. Shaw stated the Ewalt Pump station is having issues and not running at full capacity. He stated the repairs have been ordered but not installed yet. Shaw stated the valves could be an issue and asked Leffler to provide more specific addresses so he could look into it further.

Leffler stated the sidewalk is buckled very bad at the southwest corner of Main and Osage. Shaw stated if it is a sidewalk, it is the responsibility of the adjacent property owner, but that the council has been reluctant to address in the past.

Leffler inquired about the map for July 4 and the concrete intersection to the north of the Playpark. Leffler stated a truck drove over the intersection it and may have compromised the surface. Shaw stated it would be better to know now if it is going to fail. Stump stated it is out of cure now so it would be good to put vehicles on it to see if it will have any issues.

Londagin: Londagin inquired about the status of the North Ohio Street Study. Stump stated he should have information to provide at the July 16 meeting.

Adjourn: At 9:36 p.m., Bates made a motion to adjourn. Leffler seconded the motion. Motion carried without opposition.