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Police Department Manual (PDP)

PDP 202–03: Sales and
Service of Alcoholic Beverages

Purpose

To allow the service of alcohol at designated events and
locations on ASU property

Sources

Arizona Revised Statutes §
4–244

Arizona Board of Regents Policy Manual –
5-108

Applicability

All individuals and groups desiring to serve alcohol at an event
on ASU property

Policy

ASU supports the strict enforcement of Arizona’s liquor
laws. The source regulations incorporate by reference such laws,
and violations of state law shall be considered a
violation of the regulations and these policies and procedures.
Individuals and groups requesting presidential approval to serve
alcohol should familiarize themselves with the applicable state law.
Additionally, they should be aware of the following
requirements:

No person shall sell, furnish, or give alcoholic beverages to
any person under the age of 21.

No person under the age of 19 shall be allowed to sell or serve
alcoholic beverages.

No person authorized to sell or serve alcoholic beverages may
consume such beverages while they are so engaged or employed.

No person may serve or sell alcoholic beverages to any
intoxicated or disorderly person, and such intoxicated persons
shall not be allowed to remain on or about premises in which
alcoholic beverages are furnished for more than 30 minutes after
the state of intoxication is known or should be known to a person
selling or serving alcoholic beverages.

Any person authorized to serve alcoholic beverages who has
reason to question whether the person ordering or attempting to
order alcoholic beverages is under the age of 21 shall require that
person to show an identification card that includes a photograph
proving that the individual is at least 21 years of age.

Pursuant to Board of Regents’ policy 5-108, the sale
and/or service of alcohol on university property is subject to the
discretion and approval of the president. This policy sets forth
the extent of the president’s approval and the rules and
procedures for the authorization of the sale and/or service of
alcohol at ASU.

Procedures

Supervision and Control

Any sale of alcohol under these procedures must be by a liquor
licensee. Complimentary alcohol may be provided by a host, so long
as no state-appropriated funds are used to purchase alcoholic
beverages. In such instances, alcohol will be served by a Insurance
Services-approved licensed university food service contractor
pursuant to procedures and charges (e.g., labor, supplies) subject
to approval by Insurance Services and the director of the Memorial
Union if the food service provider is serving pursuant to the food
service agreement relating to the Memorial Union, or other
appropriate university official if the food service provider is
serving pursuant to the public event food service agreement or
other appropriate agreement. Additionally:

A university representative shall be present at any event at
which alcohol is served.

Nonalcoholic beverages shall always be available.

Food shall ordinarily be available.

The requester also shall defray all costs of any required
security services and also pay insurance costs as determined by
Insurance Services.

Alcohol may be consumed only in the approved location.

Open inspection by the Arizona Department of Liquor Control or
officers
from the police department may occur at any time.

Sales

All state and local liquor licensing requirements must be
followed in order to sell alcohol on university property. The
president has authorized the sale of alcohol by licensed distributors
only, and that authorization is limited to the following events and
locations:

cultural and entertainment events at the Grady Gammage Memorial
Auditorium at which the primary participants in the event are not
students and the event is not designed to appeal primarily to a
student audience

selected sporting events and concerts

the University Club

or

other designated events and locations approved by the president.

Service

Pursuant to Board of Regents’ policy 5-108, the president
has approved the service of alcohol for certain designated events
at certain locations as identified below. Anyone desiring to serve
alcohol at an authorized event and location must obtain an approved
Permit to Serve Alcoholic Beverages
pursuant to the procedures outlined below.

Designated Events

The president has approved the service of alcohol at the
following types of events:

cultural and entertainment events at which the primary
participants in the event are not students and the event is not
designed to appeal primarily to a student or family audience

university-sponsored continuing education events or
conferences

invitational events

tailgating events as described below (beer and wine only)

and

other designated events as may be specifically approved by the
president from time to time.

The service of alcohol at designated events has been approved by
the president for the following locations only:

Grady Gammage Memorial Auditorium

Louise Lincoln Kerr Cultural Center

Sun Devil Stadium

Wells Fargo Arena

Memorial Union

University Club

Old Main

President’s Club Parking Lot (north of stadium area)

Nelson Fine Arts Center (ASU Art Museum, Music Building, and
Plaza)

and

other locations specifically approved by the
chief of police.

Tailgate Authorization

The president has authorized the consumption of beer and wine,
but not other spirituous liquor, at tailgate parties on the day
football games will be played at Sun Devil Stadium. The
consumption of beer and wine is limited to ASU at Tempe campus
parking lots and is subject to such restrictions and
requirements posted by Sun Devil Athletics or that ASU PD may impose from time to time. All tailgate
party attendees are required to comply with the instructions of ASU
PD officials.

The consumption of beer and wine at tailgate parties
in accordance with this section does not require a permit. However, the
provision and/or service of alcohol to more than 20 guests
requires a permit. The sale of alcoholic beverages at
tailgate parties is prohibited unless specifically
approved by the president or designee pursuant to this policy.

Containers used for consumption must be made of aluminum or plastic. No glass containers or bottles are allowed. No kegs or common source of alcohol are permitted. Sponsored tailgates may apply for permits processed through Arizona State University or the City of Tempe.

“Drinking games,” defined by participation that requires one or more persons to consume alcohol, are prohibited. Common games included in this prohibition are “beer pong” and “quarters,” to name a few examples. Also prohibited are devices that promote the rapid consumption of alcohol; these devices are commonly known as “beer bongs.” This prohibition also includes “shotgunning” beer, when a hole punched in the container causes the beer to flow freely because of venting.

This procedure may be supplemented by procedures applicable to
those facilities identified in the “Locations” section.D

Complete the front page of the form. Read the second page
and post it after approval. Submit the completed form
at least two weeks before the scheduled event date by one of the following options: in person to the Insurance Services Office, through campus mail (mail code 6412), or by fax to
480/965–0736.

Insurance Services

Review the application and indicate approval or disapproval or requires review by ASU PD.

If the application is referred to ASU PD for approval:

ASU Police Department

Review the application and indicate approval or disapproval.
Return to Insurance Services.

Insurance Services

Review the application, notify the applicant of approval or
disapproval, and fax the approved application to the
applicant.

Applicant/University representative

Collect the approved application at Insurance Services if the form cannot
be faxed.

Display the approved application and the second page at the
event.

Attend the event and ensure compliance with the regulations for
alcohol service.

Exceptions

Any exceptions to this policy must be approved by the president.
The mere approval of any event or location within this
policy does not in any way prevent the president or the ASU PD from denying
approval for any specific event. Arizona Board of
Regents’ policy 5-108 gives the president the ultimate and final say and/or approval regarding
alcohol on campus.

Cross-References

For more information about campus events at which alcohol is
served, see the Environmental Health & Safety Policies and
Procedures Manual—EHS 705–04, “Alcohol Permit
Insurance Requirements.”