Stony Brook Student Life is Going Virtual

With classes going virtual, so is the Division of Student Life. We are doing our best
to keep our services consistent as we make the switch to having our services online.
For more information regarding "walk-in" hours, how to contact us, and more please
see the FAQs below for each of our departments.

For general questions regarding the Division of Student Life please email
studentlife@stonybrook.edu or call (631) 632-9902. Someone will be available to assist you from 8:30am-5pm Monday-Friday.

Our central Student Life office will be holding virtual "walk-in" office hours Monday-Friday
from 1pm-3pm. To visit us virtually during these hours click the link below:

Feel like you are on campus during your zoom meetings with our backgrounds!

Frequently Asked Questions by Area

Student Engagement & Activities

Are student events still happening?

All campus events scheduled at least through May 15, 2020 will not take place as planned.

All in person student events - including programs, performances, practices, trainings,
new members education/intake events, tabling, lectures, off-campus trips, and competitions/tournaments
- through at least May 15, 2020 will be cancelled or must be conducted in a virtual
way.

What resources are available to support virtual events?

Staff in the Department of Student Engagement and Activities will be cancelling 25live
reservations, however if there is an event you have in SBengaged that you would like
to host virtually, we can absolutely help with that! Fill out this quick
google form and we will change your event on SBEngaged to have a virtual location. Your group
will then be able to add the specific meeting details such as a Zoom or Google Hangout
link.

My annual large scale event was cancelled, can someone help me schedule it for the
2020-2021 academic year?

We recognize this is especially hard on those organizations whose large scale traditional
events have been cancelled. Given the circumstances, we will work directly with groups
to attempt to reschedule these events for the 2020-2021 academic year. Requests must
be submitted via the
Large Scale Event Rescheduling Form by the deadline of March 30th, 2020 at 8am. To be eligible to apply for pre-scheduling
your organization must meet and adhere to the following criteria and parameters:

Be in good standing as an organization.

Must have a full and eligible executive board on your SBEngaged Roster

Must not owe any outstanding invoices

Must be registered with the Department of Student Engagement and Activities for the
2019-2020 academic year

Groups can only request rescheduling of events that were cancelled due to COVID 19.
Meetings and trips cannot be scheduled at this time.

Student Engagement and Activities has the right to deny any event request submitted.
Priority will be given to those events that have a history of taking place for 3 or
more consecutive years (making 2020-2021 at least the 4th consecutive year).

What resources are available to support virtual meetings?

Meet online via Zoom, Google Hangouts, Facetime, or Skype. For Google Hangouts simply
create a calendar invite and you should see a tab that says “Add conferences”. Click
that tab and you will have the option to select “Hangouts Meet”. Zoom is another great
option to meet with your members virtually. For Zoom you can set up a meeting the
same way as in Google Hangouts, just select Zoom instead.

Keep in touch with your members via social media, SB Engaged, GroupMe, or Slack.

Can student clubs or organizations still travel?

All student club and organization travel has been cancelled until further notice due
to CDC and government guidelines.

Will student organizations receive refunds for events that were cancelled?

The purpose of the Student Organization Event Expense Tracker is for Student Engagement & Activities to compile all event expenses for which students
experienced financial loss, either partially or fully as a result of these measures.

If your organization had a reservation that was cancelled by the University, please
take a few moments to fill out this form. Please indicate all paid expenses lost,
whether personal, from a University account (i.e. FSA, USG, GSO), or other club bank
account. Your assigned program advisor will provide support to you in helping to inventory
expenses and work with university agencies (i.e., USG, GSO, FSA) to help mitigate
financial losses to your club.

Please note we cannot guarantee that all costs from contracts and vendors will be
able to be recouped. Your program advisor will work alongside these funding agencies
and your student club to optimize financial recovery.

USG funded clubs will not be penalized for having remaining funds in their budgets
as a result of cancellations due to COVID-19. Please continue to check your emails
for further updates from the Office of the Treasurer.

Student Community Development

Are the units within Student Community Development (Commuter Student Services and
Off-Campus Living, Center for Civic Justice and Student Media/WUSB) still hosting
events?

Yes! We will continue to host events via virtual platforms, such as Zoom and Google
Hangouts. All event information will be listed on
SB Engaged.

How can I still connect with peers?

We encourage you to maintain social distance, but take advantage of everything today's
technology has to offer- Facetime, Google Hangouts, Zoom, ESport gaming, etc! Commuter
Assistants are also still holding tons of 'outreach hours' each week in the form of
"
A Break From Your Day With a CA"! Their available to chat, play a game, answer questions, etc.! Student Engagement
and Activities also has a great
list of ideas on how to stay engaged.

What will happen to my unused commuter meal plan funds?

Per a message from Office of Administration and Finance on March 23, 2020: "Students living off-campus with meal plans will receive a refund or credit for the
unused portion of their meal plans. Credits or refund approaches will be finalized
as soon as possible. If you have a critical financial need, please contact the
Financial Aid Office." Read
full message from the University regarding financial impact of remote learning.

How can I get advisement on off-campus living related matters?

Commuter Student Services and Off-Campus Living is still fully operational, and eager
to answer your questions about your search process, tenants rights, and more. We encourage
you to first visit
our website to see if the answers to your questions may be found there. If not, reach out to
us at commuter_services@stonybrook.edu or at 631.632.7353. We will happily set up
a video-chat, if that is preferred.

Can I still apply to get a Commuter Assistant?

Absolutely! To do so, please complete our
request form. You will hear from us within 1 business day.

Are campus shuttle buses still running?

Transportation and Parking Services have reduced shuttle services to
Level C. Easing parking enforcement on West Campus, commuter students are encouraged to park
in Residential Parking Zones. For more information, visit the
Transportation and Parking website. Live GPS updates of campus shuttles can be seen on the
DoubleMap app (system: "Stony Brook University".) Southampton shuttle service will be suspended
until further notice.

Radio is a great addition to a work/learn from home environment! How can I access
the University's radio station, WUSB FM?

Stony Brook University's campus radio station is a great source of news, simulcasts
and entertainment. The station can be accessed in the listening area at 90.1FM or
107.3FM or streamed online anytime at
wusb.fm

Are University food pantry services still available?

The Stony Brook University Food Pantry is accepting online requests from students
who currently live on campus and who identify as food insecure. Online requests are
accepted on Tuesdays from 10am to 4pm. Please visit our website to submit a request:
www.stonybrook.edu/foodpantry. After submitting your request, you will receive an email with more information.
Food deliveries are made towards the end of each week to each residential area on
campus. If you have any questions, please email
SBUFoodPantry@stonybrook.edu.

How can I vote in New York's Presidential Primary, and State & Local Primary on June
23, 2020?

The Center for Civic Justice is here to support your voting needs. We want to make
sure you are able to safely and successfully cast your ballot during these challenging
times. We will support you to request an absentee ballot, register to vote, or answer
any questions you might have. Please complete
this form if you are:

Currently registered to vote in New York;

Not currently registered to vote in New York, but you want to register to vote in
New York; or

Registered to vote in a different state, or if you want to register to vote in a different
state.

All professional staff members are available to you throughout the week during normal
business hours via
email or phone;
virtual office hours are open throughout the week, as well. Come by to say hello!

Student Centers

Is the Student Activities Center still open?

The Student Activities Center has gone virtual! The physical building may be closed,
but all of the services it houses continue to rock. For links to all of the SAC's
virtual services and tenants, please visit
www.stonybrook.edu/studentcenters

Is the dining hall open?

Campus Dining has relocated closer our residential population. Their hours and services
change based on the needs of our students, so check www.stonybrook/dining for the
latest information

Instead of daily service, Mail Services now makes weekly visits to the Student Activities
Center. All mail and packages will be waiting for pickup when the building resumes
its public hours. In the meantime, special arrangements can be made to collect mail/packages
by contacting the SAC Information Desk at 631.632.6730.

Athletic Bands

Is the Spirit of Stony Brook Spring Concert still happening on April 22, 2020?

The Spring Concert has been canceled. Ticket refunds will be issued through Stony
Brook Athletics. Stay tuned for updates on our website (
bit.ly/stonybrookbands) for the upcoming Virtual Spring Concert.

What is happening with the Fall 2020 marching band season?

The fall season - which will be our 15th Anniversary season - is being planned as
usual. Please stay up to date on our website at
bit.ly/stonybrookbands.

I am an incoming freshman and interested in being in the marching band. How do I join?

All of the information you need to know to join the Spirit of Stony Brook this fall
can be found on the Prospective Members page of
bit.ly/stonybrookbands.