In response to questions from members, Dr
Dawe said that GWRC had not contacted affected property owners. He
noted that communication teams would be involved in the process of informing
the public about the Strategy.

The Chair requested that Council’s
Environmental Advisory Group be given information on the Strategy.

Resolved: (Cr Cousins/Deputy Mayor Bassett) Minute
No. PRC 17102

“That
the Committee:

(i) receives
the report; and

(ii) notes
that the implementation of the Wellington Region Natural Hazards Management Strategy
will require, from all participating councils, ongoing political
leadership and support as well as officer participation.”

“That the Committee
recommends that Council endorses the Wellington
Region Natural Hazards Management Strategy, attached as Appendix 1 to the
report.”

b)

Regional Sport
and Recreation Plan for the Wellington Region (17/88)

Report No.
PRC2017/1/48 by the General Manager Community Services

Speaking under public comment, Mr P
Gibbons, representing Sport Wellington, said that the
Wellington Sport and Active Recreation Strategy was requesting nine Councils
to work together in a collaborative way to gain efficiencies in sport and
recreation assets.

In response to a
question from a member, Mr Gibbons said that he could provide members with
data on how many Hutt City people had been consulted.

Speaking under
public comment, Ms N Sherriff, representing Sport Wellington, said
that demand for sport and recreation facilities was changing, there were
inefficiencies in the use of facilities across the region and co-ordination
was required.

The General Manager Community Services
elaborated on the report.

RESOLVED: (Deputy Mayor
Bassett/Cr Sutton) Minute
No. PRC 17104

“That the Committee notes that officers are already proactively working with regional
colleagues regarding a regional mountain biking plan.”

(i) endorses the ‘Wellington Sport and Active Recreation
Strategy’, attached as Appendix 1 to the report;

(ii) agrees that all future significant Council decisions relating to
Sport and Active Recreation should be done in the context of the new regional
strategy; and

(iii) appoints Cr Edwards as its political champion for the
‘Regional Sport and Recreation Strategy for the Wellington
Region’.”

Precedence of
business

RESOLVED: (Cr
Cousins / Deputy Mayor Bassett) Minute
No. PRC 17106

“That in terms of
Standing Order 10.4, precedence be accorded to item 6 dealing with the General
Manager’s Report, Governance and Regulatory, and that all items be
accorded precedence over item 4 c) dealing with the Local Alcohol Policy:
Proposed amendment.”

The items are recorded in the order in
which they were listed on the order paper.

c)

Local Alcohol
Policy: Proposed amendment (16/1338)

Report No. PRC2017/1/58 by the Principal Policy
Advisor

Crs
Cousins and Bridson declared a conflict of interest in the matter and took no
part in discussion or voting on the matter.

Crs
Cousins and Bridson left the meeting for the duration of the item.

Cr
Edwards assumed the Chair.

Ms
A Boston, Public Health Advisor, Regional Public Health, said that she was
the key author of the report “Alcohol in Health and Crime - A Briefing
Paper to Hutt City Council,” which contained an analysis of Police and
Health statistics.

Dr
S Palmer, Medical Officer Of Health, Regional Public Health, said that
Council needed to negotiate with key stakeholders, including supermarkets, on
a mutually agreeable solution for the amended Local Alcohol Policy (LAP).

The
Principal Policy Advisor and the Solicitor elaborated on the report.

MOVED: (Cr Edwards/Deputy
Mayor Bassett)

That the Committee recommends
that Council:

(i) notes the evidence presented from the Medical Officer of Health
and Police, attached as Appendix 2 to the report;

(ii) notes that Council’s Licensing Inspectors have also been
consulted as required by section 78(4) of the Sale and Supply of Alcohol Act
2012 (the Act);

(iii) notes the other evidence presented to the Council as part of the
process to produce a draft amendment to the current Local Alcohol Policy
(LAP), as attached as Appendix 1 to the report;

(iv) has regard to the mandatory criteria contained in section 78(2) of
the Act;

(v) based on the information provided and the consideration of the
mandatory criteria, agrees to produce a draft LAP amendment that adds the
following words to clause 1.2 of the LAP:

a. the
maximum number of off-licences permitted in the following areas:

Naenae; Stokes Valley; Taita; Avalon;
Hutt Central; Wainuiomata;

b. shall
be the number of off-licenses in the area, at the time this policy is
adopted, and

c. the
areas are outlined on the map, as attached as Appendix 5 to the report;

(vi) notes that, during consultation, Council’s Licensing
Inspectors raised two types of on-licence that are not dealt with by the
current LAP;

(vii) agrees to produce a draft LAP amendment that adds the following
words to clause 1.1 of the LAP:

a. add
the words “Function
Centres” to both sections dealing with Taverns/Hotels/Nightclubs;

b. add
the words:

Cinemas:

7.00am- 3.00am the following day, Monday
to Sunday;

Licensed on the condition that their
on-licenses are linked to the business activity of a cinema; and

(viii) appoints a subcommittee of two councillors and one independent
expert to hear submissions, conduct the process required under the Act and
make recommendations to Council on the production of a provisional LAP;

(ix) directs officers to instruct a suitable independent expert to
Chair the subcommittee;

(x) appoints Councillor Milne and Councillor Edwards to the
subcommittee; and

(xi) asks
that the subcommittee also consider, if it believes it can lawfully
do so, whether there is any evidence to support caps on the number of
off-licences:

(viii) appoints a subcommittee consisting of the Policy and Regulatory
Committee members, (Councillors Edwards, Barry, Lewis, Milne, Briggs, Lulich,
Sutton and Deputy Mayor Bassett), and one independent expert to hear
submissions, conduct the process required under the Act and make
recommendations to Council on the production of a provisional Local Alcohol
Policy; and

(x) notes
that two members of the
Policy and Regulatory Committee, Councillors Cousins and Bridson have
declared a conflict of interest in the matter.

The amendment was
declared CARRIED on the voices.

RESOLVED: (Cr Barry/Cr Briggs) Minute
No. PRC 17107

“That the Committee:

(i) appoints a subcommittee consisting of the Policy and Regulatory
Committee, members (Councillors Edwards, Barry, Lewis, Milne, Briggs, Lulich,
Sutton and Deputy Mayor Bassett), and one independent expert to hear
submissions, conduct the process required under the Act and make
recommendations to Council on the production of a provisional Local Alcohol
Policy;

(ii) directs officers to instruct a suitable independent expert to
Chair the subcommittee; and

(iii) notes
that two members of the Policy and Regulatory Committee, Councillors Cousins
and Bridson have declared a conflict of interest in the matter.”

The General Manager Governance and
Regulatory elaborated on the report.

Resolved: (Cr Barry/Deputy Mayor Bassett)
Minute No. PRC 17111

“That the Committee notes
that under the Local Government Act 2002, all local authorities are required
to prepare and make publicly available within six months of a triennial
general election a Local Governance Statement.”

(i) agrees
that the Council’s current Local Governance Statement, amended to bring
it up-to-date, attached as Appendix 1 to the report, be made publicly
available; and

(ii) authorises
the Chief Executive to make modifications to the document during the course
of this triennium, which reflect any changes to Council policies, practices
or structures.”

f)

Future of Bell
Park (17/9)

Report No. PRC2017/1/50 by the Divisional Manager,
Parks and Gardens

Speaking
under public comment, Mrs Hill said that she was opposed to the sale
of part of Bell Park. She added that the SolaPower Throwing Academy
could move to Bell Park. She further added that its current site in
Moera was unsafe because it did not comply with the District Plan, parking
was unsafe and the pedestrian crossing did not meet the guidelines for
pedestrian crossings.

MOVED: (Cr Cousins/Cr Lewis)

That the Committee recommends
that Council:

(i) notes that historically Bell Park has been managed as a formal
sports park but has not been used for this purpose for two seasons and will
not be required for such use in the future;

(ii) notes that an independent assessment of reserve values has been
undertaken which considers Bell Park has a medium rating, contributing to the
local and wider reserve network;

(iii) agrees
to undertake public consultation on a proposal to revoke the reserve status
of approximately 1 ha of Bell Park and make the land available for housing,
for the following reasons;

(a) the park is no longer required as a formal sports ground, serving
the wider Lower Hutt community;

(b) a smaller area of land is required for the purposes of providing a
neighbourhood reserve in this suburb than currently exists;

(c) there will be an opportunity to improve visibility to the
neighbourhood reserve and thereby improved public safety once that part of
the Park not required is sold and developed;

(d) the proceeds of the sale of that part of the Park not required for
the neighbourhood reserve, will enable other Council reserve development
priorities to be undertaken, such as those identified in the Valley Floor
Review implementation plan; and

(iv) agrees to develop a communications strategy to give the affected
property owners opportunities to make submissions on Bell Park and its uses.

AMENDMENT MOVED: (Cr Barry/Cr Sutton)

That the Committee recommends
that Council:

(i) notes that historically Bell Park has been managed as a formal
sports park but has not been used for this purpose for two seasons and will
not be required for such use in the future;

(ii) notes that an independent assessment of reserve values has been
undertaken which considers Bell Park has a medium rating, contributing to the
local and wider reserve network;

(iii) requests officers to undertake consultation with the community
about the future of Bell Park; and

(iv) requests
officers to report back to
Council with options after consultation.

“That the Committee
recommends that Council approves the revised Training
Policy for Community Boards and Community Committees (should Community
Committees be established), attached as Appendix 1 to the report.”

h)

Accessibility and
Inclusiveness Plan 2017-2027 (17/138)

Report No.
PRC2017/1/52 by the Divisional Manager, Strategy and Planning

The Divisional Manager, Strategy and
Planning elaborated on the report.

(i) approves the changes made to the Accessibility and Inclusiveness
Plan 2017-2027 as a result of the engagement forum held with the
disability community;

(ii) agrees to the establishment of an Accessibility and Inclusiveness
Plan (AIP) Advisory Group of up to five members as a subcommittee of Council
reporting to the Community Services Committee;

(iii) agrees that the AIP Advisory Group will meet quarterly with the
first meeting being 1 July 2017;

(iv) agrees to the payment of an honorarium for members of $60 per meeting
to cover costs of attending the meeting; and

(v) directs officers to work with the AIP to assist to develop a Terms
of Reference for the group and a work programme including formal induction on
the role of Council and its fiscal responsibilities;

(vi) adopts the Accessibility and Inclusiveness Plan 2017-2027,
attached as Appendix 1 to the report; and

(vii) agrees that the Accessibility and Inclusiveness Plan Advisory
Group report to the Community Services Committee.”

In response to a question from a member,
the Divisional Manager, Regulatory Services said that a report to amend the
dog bylaw for Avalon Park would be placed on the Committee’s agenda for
its next meeting.

Crs Lewis and Sutton left the meeting at
7.34pm.

RESOLVED: (Cr Lulich/Deputy Mayor Bassett) Minute
No. PRC 17116

“That
the Committee:

(i) notes that dog areas around Wainuiomata Road and Maire Street
shops, Wainuiomata; Jackson Street, Petone; Rimu and Oroua Streets,
Eastbourne; and Days Bay on the beach north of the wharf, Eastbourne have
been reviewed after a 12 month trial period; and

(ii) notes the results from the 12 month trial period outlined in the
officer’s report.”

(i) agrees to delete maps 41, 44 and 51 attached to the Dog Control
Bylaw 2015;

(ii) agrees to end the 12 month trial period “Dogs On Leash
Exercise Areas” associated with maps 41, 44 and 51. This will
mean these areas are simply public areas where dogs can be exercised on
leash. For completeness, these trial areas contained the following
descriptions:

(a) allows dogs on leash on the footpaths and berms, on the road frontages
of the commercial properties located on the corner of Maire Street and
Wainuiomata Road, Wainuiomata outlined in the map attached as Appendix 1 to
the report;

(b) allows dogs on leash on the entire road reserve, footpaths and
berms on the road frontage of the commercial properties of Jackson Street,
Petone, between its intersections with Cuba Street and Hutt Road, outlined in
the map attached as Appendix 2 to the report; and

(c) allows dogs on leash on the entire road reserve, footpaths and berms
on the road frontage of the commercial properties of Rimu and Oroua Streets,
Eastbourne, outlined in the map attached as Appendix 3 to the report;

(iii) agrees to delete map 54 attached to the Dog Control Bylaw 2015 and
directs officers to make the necessary amendments to the remaining maps to
give effect to the recommendation below; and

(iv) resolves that the area in Days Bay on the beach north of the
wharf, outlined in map 54, attached as Appendix 4 to the report, will be:

(a) a Dog Exercise Area between 7.00pm and 10.00am from

1
December to 31 March every year;

(b) a Dog Exercise Area at all times from 1 April to 30 November ; and

(c) a Dog Prohibition Area between 10.00am and 7.00pm from 1 December
to 31 March every year.”

j)

Public Art - Opportunities
and Gaps (16/1219)

Report No. PRC2017/1/54 by the Contractor Policy

Speaking
under the Provisions for Tangata Whenua, Mr T Puketapu, representing Te
Runanganui O Te Atiawa and the Artists of Waiwhetu Marae, said that there
was a lack of visibility of mana whenua in Hutt City. He further said that
there was a lack of Māori art in the City compared to other cities in
New Zealand and Hutt City was lagging behind. He added that Māori
carving had depth of meaning and the items the figures were holding were
significant. He highlighted that art could help achieve peace. He further
said that he had been disappointed to have been approached by officers
regarding an art commission which had subsequently been withdrawn. He
requested that Council uphold the confidence of artists that it engaged with.

Cr
Sutton rejoined the meeting at 7.36pm.

Deputy
Mayor Bassett invited Mr Puketapu to attend the first meeting of the newly
established Arts and Culture Subcommittee, and added that there would be opportunities
for installing art in the new Events Centre.

The
Contractor Policy elaborated on the report.

In
response to a question from a member, the Divisional Manager, Strategy and
Planning said that public art would be part of Council’s “Making
Places” project and not part of the community art decision making
process.

In
response to a question from a member, the Contractor Policy said that a
Conservator for public art would develop an asset management plan after a
public art audit had been completed.

(a) an audit and condition report on Council’s existing public
art works and the development of a 10 year plan for remedial and ongoing
maintenance work; and

(b) a part time public art position within Council;

(ii) notes that this funding will come from existing budgets;

(iii) agrees
to establish the Public Art Advisory Group (PAAG) and the recommended expert
members for that group as attached in Appendix 1 to the report;

(iv) approves
the Terms of Reference for the PAAG as attached in Appendix 2 to the
report; and

(v) agrees
to an investigation into a percentage funding approach for all infrastructure
and similar projects to include public art for incorporation into the new
public art policy.”

k)

Risk and
Resilience (17/132)

Report No. PRC2017/1/55 by the Policy
Advisor

In response to questions from members,
the Divisional Manager, Strategy and Planning said that community engagement
on risk and resilience would begin once sufficent scientific data had been
made available to the local terrritorial authorities.

Members noted that this report had been
deferred until a further meeting of the Policy and Regulatory Committee.

6.

GM's Report - Governance and Regulatory (17/136)

Report No. PRC2017/1/57 by the General
Manager, Governance and Regulatory

The General Manager, Governance and
Regulatory highlighted that government’s unreinforced masonry
legislation had come into effect today and officers would be contacting the
affected building owners.

In response to a question from a member,
the General Manager, Governance and Regulatory said that officers could
provide the Committee with information regarding the number of sold buildings
versus the number of LIMs issued.