1. AUL REPORT

Knowledge Initiative. It is still pending. The negotiation continues at the state level with
vendors, and there is no decision at this time.

2. ACQUISITIONS

YBP Approval Plan. The workflow has improved. All approval books received display in IRIS the
status “pending” instead of “on order” reflecting accurately their status in the workflow.

YBP Profile. In response to selectors' needs, recalibration of the RUL profile took place. Ex. List
price publisher books, initially excluded, have been added with same discount rate of 18%. The size
of shipment is larger.

Table of Content. Concerns over the lack of TOC for YBP books continue. This situation skews the
IRIS keyword search results by favoring books with TOC, supplied by Blackwell through June'04, and
under-representing newer books without TOC. There are products that supply TOCs and GERT could
sponsor/submit its purchase as e-resource using central funds. Mary Page will provide quotes from TOC
vendors at the next CDC meeting.

Ordering from GOBI. A test group in NBL is ordering online from YBP. Mary anticipates online
ordering to be available to all selectors in February 2005.YBP will come for additional training in
February '05.

3. SYSTEMS

EEBO. 7000 records will be reloaded during winter break and 500+ new titles will be added.

New Proxy Server. The use of NetID will facilitate remote access to new RUL users. Current RUL
users will ease into it before September' 05.

4. POSSIBLE PURCHASES FOR REMAINDER OF FY2005

Ratio. If KI comes through at $1 million for RUL, the ratio 80 x 20 will be maintained between 'one
time' and 'ongoing' purchases.

Recommended databases. Teams submitted the following titles for consideration. If KI comes through, a
special meeting will be scheduled for discussion and final decision. The following are the top picks
by the four teams:

In conjunction with new titles, there is a need to evaluate and possibly cancel databases that are
underused. Ex: Gale Ready Reference. If cancellation is contemplated, Mary can provide specific
information such as database's commitment renewal cycle.

The E-Resources Team Leaders should review/evaluate the databases as part of their responsibilities.

5. COLLECTIONS STRATEGIC PLANNING

This item will be the top agenda item for Jan 20 '05 meeting. Additional suggestion included moving
routine items, such as unit reports, to the end of the agenda or sharing them via e-mail prior to the
meeting.

To start discussion, Sewell suggested four themes:

Shaping the collections to meet the changing and ongoing needs of the university through acquiring,
accessing and creating of knowledge

Preservation and management of collections in all formats

Closer integration of selection and acquisitions to maximize benefits for the
Libraries though such mechanisms as the Serials Team

Increasing endowments to support collection growth through acquisition
and creation and preservation of research collections

He also noted that the strategic plan is not a budget plan. A budget plan will follow strategic plan.

Preliminary discussion for the strategic planning identified several issues:

Target identification: Where we would like to be in 5 years? How do we get there?