Comet2012

An accounting software system designed by Boon Resources LLC for commercial & service and construction companies.

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The core Comet2012 package includes the Job Cost, Accounts Payable, General Ledger and Bank Reconciliation modules to get you off to a great start in organizing your financials. As your business needs grow, you can use all of the additional modules that are built right in, including Purchase Order, Accounts Receivable (Invoicing) or Warranty Management.

Software Features:

Multi-company capability - up to 99 companies

Multi-user network support

Password security at function level

Export reports to PDF, Excel or Word documents

Reports may be directed to the screen or printer automatically

Detail and summary reports at the touch of a button

Drill-Down reports allow you to see details behind the numbers

Accounts Payable

The Accounts Payable module is fully integrated with the Job Cost, Purchase Order and General Ledger modules. Extensive vendor tracking includes insurance information and expiration dates, phone numbers, email addresses, year-to-date purchases and 1099 information. Detailed aging reports show up to the minute detailed information at your fingertips.

Fast, efficient invoice entry screen.

Multi-User invoice entry screen.

Automatic worker’s compensation expiration warning.

Automatic general liability insurance expiration warning.

Duplicate invoices rejected automatically.

Each invoice can have unlimited distributions.

Simple void check and void invoice routines.

Warning for over charges on committed contract prices.

Automatic warning when purchase exceeds your job cost estimate.

Automatic warning of missing 1099 and social security information for your subs.

Invoices can be entered and posted in real time or in batches.

Allows flexible payment terms.

Default terms file comes with the software and can be customized to suit your needs.

Recurring charges option allows you to set up once and pay automatically.

Unlimited number of checking accounts.

Discounts and worker’s compensation are calculated automatically.

Voided check audit trail.

Reporting Features

Vendor phone book

Worker’s compensation insurance expiration reporting.

General liability insurance expiration reporting.

1099 form printing.

Open item aging, in summary or detailed formats.

Cash flow forecast.

Weekly cash requirements.

Purchases journal provides daily audit trail.

Cost over estimate report shows daily overcharges.

Check registers can be printed in detailed or summary versions, by vendor or by job.

Vendor year-to-date purchases.

Accounts Receivable

The Accounts Receivable module is fully integrated with the Job Cost and General Ledger modules. Invoices can be entered, posted and printed very quickly using the simple invoice entry screen. The detailed aging report can be printed by customer, dates, project or job.

Features

Invoices can be entered and printed on an as-needed basis, individually or in batches.

A billing category file can be set up to recall standard items and unit prices.

Automatically calculates extensions for invoicing.

As invoices, payments and credits are entered, the software automatically posts appropriate general ledger entries.

Unlimited comments can be included during invoice entry.

Reporting Features

Open item aging in detailed or summary formats

Billing history by job

Payment history by job

Recurring charges

Sales tax reports

Statements

Customer phone book

Mailing labels

General Ledger

The General Ledger module is the core of the software. All of the accounting modules in the software interface with the General Ledger, allowing access to up-to-the-minute detailed financial information so that your day-to-day decisions are faster and smarter. It delivers what you need, when you need it.

Features

Security features allow controlled access to various functions.

Unlimited number of years can be retained.

Prior period entries allowed at any time during the year.

Ability to print financials for any prior period.

User-defined chart of accounts or a default chart is provided.

NAHB recommended chart of accounts is included (short version and long version).

Full year comparative or budgetary Income Statement options.

New accounts can be added on-the-fly at any time.

Maintain complete audit trails of all transactions and adjustments.

Provides inquiry to examine balance history by month and transaction detail.

Financials include percentage variances of total sales and percent of change.

When setting up or closing jobs in Job Cost, the general ledger is updated automatically for you.

Account lookup by name or account number.

Reporting Features

All reporting is date sensitive, so financials can be run daily, if needed.

Allows a date range selection of trial balance and general ledger reports.

Journal entry list

Trial balance

General ledger detail

Balance sheet

Net change balance sheet

Income statement

Supporting schedules

Comparative income statement

Budgetary income statement

Job Cost

Primary features of the Job Cost module begin with simplicity, flexibility, and quickness of setting up new job cost records. Once preliminary job files are set up, an automatic job setup feature will allow you to set up additional jobs in a matter of minutes. Cost dollars and units can be entered directly to the job cost files or automatically passed from the Accounts Payable or Payroll modules. A wide variety of reports provide management with decision-making tools for current job cost monitoring and future cost controls. The Job Cost module allows you to categorize jobs into logical groups that are custom-fit for your specific needs.

Features

User-defined job cost categories

Ability to maintain up to 100,000 jobs

Ability to copy estimates or actual costs from one job to another

Ability to import estimates from Excel, ProEst or other detailed material databases

Accounts payable automatically captures and transfers costs and units of material to the job cost database.

Reporting Features

Over 75 job cost reports available

Drill-Down report features in most commonly used job cost reports

Job costs by phase, materials, subcontractor or labor

Projected final costs summary

Job costs per square foot

Job cost comparison allows comparing up to seven similar jobs and shows average costs.

Job-to-date detail for all cost items

Vendor audit report in detailed or summary formats

Construction loan draw status

Billings versus costs-to-date

Job cost by job plan

Job-to-date detail graphs

Many, many more!

Purchase Order

The Purchase Order module provides complete control over your purchases and integrates fully with the Accounts Payable and Job Cost modules in the software. As purchase order receipts are entered, the Accounts Payable files are updated automatically to eliminate manual entries. The price book included with the software provides a default list of material items. These items can easily be modified and new items can be added as needed to conform to your specific type of construction.

As Price Book items are entered, the description and unit price are recalled, but may be manually overridden. As purchase orders are accepted and printed, the software tracks the status of each purchase order and each line item. When prices vary or are unknown, a quote request can be printed, faxed, or emailed to your supplier.

Warranty Management

This module makes you the hero with new homeowners and subcontractors. Once a job is sold, the warranty management module retrieves the job cost information required for tracking warranty expiration dates and warranty service calls (“punch list”). The information tracked includes detailed information about the owner, including address, phone number, spouse, directions to house, personal notes about owner, etc.

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