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Executive Assistant - | Dubai World Trade Centre | Dubai

Job description

An exciting opportunity for an Executive Assistant has arisen in the Corporate Office division at Dubai World Trade Centre for a highly motivated and hardworking individual.

The main purpose of this position is to provide administrative support for all aspects of Corporate Office Management for the Senior Vice President - Corporate Office and be responsible for day-to-day operations of the Corporate Office. The role will manage the cross-company project tracking and coordination (PMO) activities, establish a streamlined and efficient administrative unit to manage document control, compliance and centralized management in addition to providing operational assistance to the Corporate Office team members.

Your duties includes but not limited to;

Executive Assistance (EA) to SVP Corporate Office responsibilities which includes coordination, integration and overall administration of all correspondence from the Corporate Office in a timely fashion with a high degree of accuracy

Management of calendar with an optimised process for weekly schedule management; coordination with relevant internal departments, stakeholders and external entities and handling any travel arrangements

Management (incl. drafts and content edits) of preparation, final production and controlled distribution of reports and presentations; Document custodian responsible for maintaining log registry and updated version of all consolidated records on file

Support in the supervision of all required financial administration, including data entry, raising and processing invoices, monitoring payments, travel and subsistence reconciliations, liaising with the Finance Department to resolve any matters

Collation and tracking of all DWTC Cross functional Projects that require C-level visibility; Maintenance of the central repository with a unified reporting platform – under the oversight & management of Corporate Office

Ensure all project related documents are maintained, reports provided by departments are as per compliance guidelines and follow up communication is logged

Update/redefine as needed existing Governance & Standards for more efficient process management in compliance with best practice standards

Responsible for review and verification of all data from departments and highlighting critical issues to attention of Corporate Office for escalation to CEO:

Unified document archiving, control and management systems including historic and existing data across the Office to maintain a single repository

Support the supervision and active management of the operations and administrative needs including collation of all required historic information, clean-up and archiving, set-up and maintenance of compliance-related documentations and regular upkeep and management on a day-to-day basis

Job Location:
Dubai (Dubayy-United Arab Emirates)
Job Description
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The Program
Program Overview: The Certified HR Analytics and Metrics Professional (CHAMP) program aims at educating and couching (with practical examples) participants with effective approaches to analyze HR data and accordingly be able to identify certain trends, forecast future trends, measure process performance, and provide quantitative indicators to the management. At the end of the program you will be able to build practical HR analysis tools and an effective HR Reporting Framework.

Simple Certification Process: The program comprises of 2 days of training workshop on the different types and aspects related to HR metrics and HR data analysis tools. Afterwards, participants are requested to apply the learned concepts and approaches into a practical project which upon successful evaluation would qualify them with the internationally recognized title Certified HR Analytics and Metrics Professional (CHAMP).
Delivered by HR SME Consultants: The program is delivered by…

Job description No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives . Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join u…