ME020395 - HOWTO: How to archive the messages that are sent and received by MailEnable

SUMMARY

How to configure MailEnable to monitor or capture e-mails and archive them to a specific mailbox/SMTP address.

DETAIL

For security
and legislative reasons in some
countries and workplace, it is necessary to archive all messages that are sent
and received by mail servers. MailEnable Professional Edition
and Enterprise Editions can define filters and actions that are executed as messages
pass through the mail system.

As such, it is
possible to create a global message content filter that actions on all messages that are processed by
the MailEnable MTA agent and forwards them to a specified mailbox.

Navigate within the MailEnable
administration console to the following location: Messaging Manager>Filters
and right click on "Filters" and select "New>New Filter" in the menu. Name
the filter "Archive all messages".

Once created
the filter double click on the filter (in the right hand side pane) to open the criteria
window. In the criteria list locate "All messages - Process filter actions
for all messages" and double click the criteria to access
the properties window. Tick the "Enabled" tickbox and then "OK".

Next click on the "Add actions" button located
under the criteria list window to add a filter action. In the actions list
locate "Forward to address" and double click on it to open the action's
properties window. In the address field specify the mailbox address
for mail archiving.

Archiving sent/received messages for a specific
mailbox (MailEnable Professional and Enterprise editions):

Received messages:

Navigate within the MailEnable
administration console to the following location: Messaging Manager>Filters
and right click on "Filters" and select "New>New Filter" in the menu. Name
the filter "Inbound - (mailboxname)".

Once created the filter double click on the
filter (in the right hand side pane) to open the criteria window. In the
criteria list locate "Where the To or Cc header line contains
specific words" and double click the criteria to access
the properties window. Tick the "Enabled" tickbox and then tick the option
"Use a short word list".

Next click within the "Use a short word list" window and
add the following *mailboxaddress*, where the "*" are wildcard entries. Click
the "add" button to add the entry to the list and then click "OK".

Next click on the "Add actions" button located under the criteria list
window to add a filter action. In the actions list locate "Forward to address"
and double click on it to open the action's properties window. In the address
field specify the mailbox address for mail archiving.

Sent
messages:

Navigate within the MailEnable administration
console to the following location: Messaging Manager>Filters and
right click on "Filters" and select "New>New Filter" in the menu. Name the
filter "Outbound - (mailboxname)".

Once created the filter double click on the
filter (in the right hand side pane) to open the criteria window. In the
criteria list locate "Where the From header line contains
specific words" and double click the criteria to access
the properties window. Tick the "Enabled" tickbox and then tick the option
"Use a short word list".

Next click within the "Use a short word list" window and
add the following *mailboxaddress*, where the "*" are wildcard entries. Click
the "add" button to add the entry to the list and then click "OK".

Next click on the "Add actions" button located under
the criteria list window to add a filter action. In the actions list locate
"Forward to address" and double click on it to open the action's properties
window. In the address field specify the mailbox address for mail
archiving.

M

ORE INFORMATION

For more
information on configuring message content filters, please refer to the MailEnable product
documentation.