Office equipment studies conducted for the City IT Division by three independent vendors are pointing the way for the City to save money and resources. The studies discovered that City staff print, copy and receive faxes approximately 1.7 million times per year. The studies also discovered that the City office equipment is, on average, almost eight years old and used by 3.3 employees per machine.

By moving to updated and consolidated printing/copier/fax/scan systems with greater functionality, vendors estimate that the City may be able to reduce related energy consumption by 30 percent, paper use by 17 percent, and equipment maintenance/toner costs by 30 percent. The change would also mean the organization would also be able to better track efforts to reduce paper use and that fewer employees would be exposed to copier, fax and printer contaminants. As a result, within the next month the City will be issuing an RFP for managed print environment services (visit the City's contracting/procurement webpage for bidding information.)