A meeting of the Major Events
Advisory Committee will be held at 4.30pm on Monday, 09 June 2018 in the River
Room, Georges RiverCivic Centre, corner Dora and MacMahon Streets for the
consideration of the business available on Council’s website at

That Council approves the recommended strategic direction,
desired outcomes and community benefits for Council’s major events
(Magic of Christmas at Carss Bush Park, Australia Day Festival and Lunar New
Year Festival) as recommended by the Major Events Advisory Committee (MEAC).

Executive Summary

1. At the
Major Events Advisory Committee (MEAC) meeting on Monday 09 July 2018, council
staff will facilitate a strategic planning session aimed at identifying the
desired outcomes and community benefits arising from Council’s major
events, which will inform and prioritise the allocation of the approved budget
for Major Events.

2. To
achieve this, the following areas will be discussed:

a) Feedback
from previous events,

b) Benefits
of Council’s major events for the many groups and individuals across our
LGA,

c) Priorities
for each major event.

Background

3. As per
Council’s adopted Events Strategy 2018-2020 (the Strategy),
Council’s goal is to review existing events and improve the calendar of
events for Council run and supported events to achieve a balance between
social, cultural, economic and environmental benefits.

4. Events
play a significant role in the liveability, economy and overall image of the
Georges River area. Events range from small functions with a single focus to
large, complex experiences involving thousands of people. Regardless of size or
purpose, events have many requirements including risk management, securing of
approvals, and transparency and probity in the allocation of support and
resources. Together these work towards ensuring community safety, equity,
community satisfaction and a successful event.

5. Council
plays a variety of roles to enable successful local events. Council may fund
and run events in their entirety, contribute in-kind or provide financial
assistance, or simply regulate or approve community-run events. Council
currently manages, supports, sponsors, approves or provides assistance to over
120 events each year.

6. The
objective of the Events Strategy is to gain optimal benefits for the Georges
River community via successful and sustainable events. These benefits include:

a. Social - Opportunity to
actively participate in community events; and create a sense of belonging.

c. Economic - Injection of
new funds into community with a multiplier effect of the tourism dollar.

d. Environmental -
Opportunity to promote sustainability and educate community and event
organisers.

7. Council’s
initiation, facilitation and support for events can contribute to achieving our
long term social, environmental, economic and civic leadership strategic
objectives. These support the broader aspirations of our community as presented
in the draft Georges River Community Strategic Plan (currently on public
exhibition). They also provide an opportunity for Councillors and Council staff
to actively connect with individuals, community groups, and businesses that
make up the local area.

8. Event
budgeting, planning and reporting needs to be transparent and timely. To
achieve success, detailed planning for each major event needs to commence in
July 2018.

9. In order
to begin planning for the 2018-2019 major events, Council officers seek
feedback on the upcoming major events and strategic priorities of the Major
Events Committee.

Financial
Implications

10. No budget impact
for this report.

Community Engagement

11. Community
engagement was conducted via online survey’s post each event as well as
part of the development of the Georges River Council Events Strategy 2018-2020.