Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
April 3, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday,
April 3, 2017 at approximately 5:00 pm. Attendees included board President
Louie Zimmer and board members Jim Fortman and Chris Miller; Clerk-treasurer
Ryan Schwab; Utility Foreman Gabe Brindle; Huntertown Resource Officer
Brandon Reichart; Derek Frederickson of Engineering Resources; and Dave Hawk
of Hawk Haynie Kammeyer & Smith. Also present were thirteen (13) members of
the public and one (1) reporter.

Louie Zimmer called the meeting to order with the Pledge of Allegiance.

Board Actions

Louie Zimmer made a motion to accept the minutes for the March 6, 2017
meeting. Chris Miller seconded the motion. Motion passed 3-0.

Louie Zimmer made the motion to approve the water/sewer claims for March
20, 2017 and April 3, 2017. Jim Fortman seconded. Motion passed 3-0.

Jim Fortman made a motion to approve a quote from LA Electric in the
amount of $2,377 to install a transfer switch on the Hammock Drive lift
station. Louie Zimmer seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve pay-application No. 11 to Fetters
Construction in the amount of $668,451.92 for work on the wastewater
treatment plant project. Louie Zimmer seconded. Motion passed 2-0 (JF-Y;
LZ-Y; CM previously left the meeting to attend a personal matter).

Jim Fortman made a motion give conditional approval pending technical
review and sign-off from the town engineer, approval of the town council and
approval of the town superintendent and authorize Fortman to sign the
capacity allocation for the Brownstone Development when approved by the town
superintendent. Louie Zimmer seconded the motion. Motion passed, 2-0 (JF-Y;
LZ-Y; CM previously left the meeting to attend a personal matter).

New Business

Matt Jarrett and Matt Jones, representing the Allen County Partnership
for Water Quality (ACPWQ), gave a presentation on the history of the ACPWQ,
its relationship with Hunterown and other Allen County communities, and the
educational components the ACPWQ is required to fulfill. Board members
provided suggestions on ways to improve educational opportunities for the
ACPWQ in the Huntertown area.

Louie Zimmer made a motion to approve a GIS membership agreement with
Allen County. Chris Miller seconded. Dave Hawk noted that GIS stands for
Geographic Information Systems and told the board that the agreement allows
the town and Allen County to share geographic data. Hawk also noted that
agreement is at no cost to the town and renews annually. After no further
discussion, the motion passed, 3-0.

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab had no report.

Utility Foreman Gabe Brindle reported that the town is getting bids for
large water meter testing. He noted that the town has an estimated 20 large
meters in service. Jim Fortman asked if businesses or schools with the
larger meters would be out of service during testing. Brindle indicated they
would, however the work would likely be scheduled on weekends.

Brindle reported that with the addition of more homes near the Hammock
Drive lift station, it would be in the best interest of the town to install
a transfer switch so that the lift station could be powered by a generator
in the event of a power outage. Brindle provided two quotes. Jim Fortman
made a motion to approve a quote from LA Electric in the amount of $2,377 to
install a transfer switch on the Hammock Drive lift station. Louie Zimmer
seconded. After no further discussion, the motion passed, 3-0.

Brindle reported that the town is planning to convert a generator at the
Gump Road water plant so that the town would have two portable generators in
the event of a power outage. The town only has one generator, which is used
at the Woods Road lift station in the event of a power outage. Brindle noted
that the new generator would be able to travel from lift station to lift
station. No action was taken.

Derek Fredrickson of Engineering Resources Inc. asked the board to
approve pay-application No. 11 to Fetters Construction for work complete on
the wastewater treatment plant project in the amount of $668,451.92. Jim
Fortman made the motion and Louie Zimmer seconded. Motion passed 2-0 (JF-Y;
LZ-Y; CM previously left the meeting to attend a personal matter).
Frederickson added that Fetters Construction is interested in finishing the
project early.

Frederickson reported that representatives from the State Revolving Fund
Loan Program (SRF) were on site Wednesday, March 29 to look at progress at
the site of the wastewater treatment plant project. Frederickson said the
town fared very well with the SRF review. Frederickson reported that the
town has approached residents at Halldale Drive about septic relief.
Frederickson is meeting with the County Health Department to discuss
options.

Frederickson provided an update on new development and reported that
because of the engineering costs associated with the increase in new
development in the area, the town has only $9,959 of the not to exceed
amount of $25,000 for engineering services remaining for 2017. He suggested
that the board consider working with the Huntertown Town Council to adopt an
ordinance that allows the town to recover engineering review fees from the
applicant/developer. No action was taken.

Frederickson provided an update on the Brownstone Development, noting
that the current lift station in the area could handle the 56 lots
associated with phase one of the project, but that a new lift station will
be needed for future phases. He also noted that the current lift station
will be relocated. Frederickson asked the board to give conditional approval
pending technical review and sign-off from the town engineer, approval of
the town council and approval of the town superintendent and authorize Jim
Fortman to sign the capacity allocation for the Brownstone Development when
approved by the town superintendent. Jim Fortman made the motion and Louie
Zimmer seconded. After no further discussion, the motion passed, 2-0 (JF-Y;
LZ-Y; CM previously left the meeting to attend a personal matter).

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.
Louie Zimmer informed the public that he was resigning from the Utility
Service Board effective April 30, 2017. Zimmer noted that he and his family
are moving outside of the corporate limits of Huntertown.