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Exhibitor Information
The 16th Annual Hernia Repair’s mission is to provide a professional forum for the exchange of information and education regarding historic,
current, and future methods of diagnosis and treatment of abdominal wall abnormalities.
Meet face-to-face with surgeons from around the world at the 16th Annual Hernia Repair. Surgeons provide and develop brand preference,
increase year-end revenue, and boost your competitive edge in the growing market of hernia surgery. Creating a preference for your product
or service only happens face-to-face.
These include:
a) periodic meetings for open presentation and discussion of scientific material concerning subjects of common interest
b) cooperation in educational endeavors with groups of similar interest throughout the world
c) initiation or cooperation in the publication of a journal and/or newsletter on the subject of hernia/abdominal wall abnormalities
d) undertaking of other projects of scientific interest to seek information, or with goals desired by the organization that serve the
mission of the organization
More than 600 physicians and other health care professionals are expected to come to Las Vegas to increase their understanding of sophisticated innovations in hernia research, technology, products and services. We invite you to share your knowledge and expertise with these
surgeons from around the world.
Meeting Dates
Location
Meeting Rooms
March 12-15, 2014
Bellagio
Exhibits: Grand Ballroom 2 & 3
3600 Las Vegas Blvd South | Las Vegas, NV 89109
General Session: Grand Ballroom 5
Main Hotel: 702-693-7111 | Reservations: 888-987-6667
Concurrent Session: Grand Ballroom 9, 7, & 6
Past Exhibitors
American Surgical
Specialties Company
Arbor Metrix
Assut Europe S.P.A.
Atrium Medical
B. Braun
Baxter
BG Medical
BioCer Entwicklungs-Gmbh
Cook Medical
Covidien
Davol, Inc
A Bard Company
Ethicon
Flared Medical, LLC
General Surgery News
Gore & Associates
Healthcare Research &
Analytics (HRA)
Insightra Medical
LifeCell
Microval
Musculoskeletal Transplant
Foundation (MTF)
Pacira Pharmaceuticals
RTI Biologics, Inc
Synthes
TEI Biosciences, Inc
Booth Prices
Exhibit Space - 8’ x 10’
$10,000 per booth
*Corporate Alliance Exhibit Space - 8’ x 10’
$5,000 per booth | Must be a Corporate Alliance Member
Exhibit applications, along with full payment, are due February 1, 2014 for guaranteed inclusion in the meeting participant book. Full
payment must be received prior to March 7, 2014 to exhibit at the AHS meeting.
Your booth includes:
• Pipe and drape (all non-island booths)
• 6 complimentary booth personnel badges per 8 x 10’ booth space purchase.
• Booth pricing DOES NOT include additional items (i.e. tables, chairs, carpeting, etc.) All additional items need to be ordered
through Freeman, the official decorator of the show
If your company has more representatives in attendance than the allotted six badges, additional badges will be $75 per badge before February
18, 2014. After February 18th badges are $100 per badge. All on-site badges are $125. Please see Badges/Booth Conduct for more information.
Booth Space
Booth space is assigned on a first-come, first-served basis as paid exhibit registrations are received. Priority booth selection is given to Hernia
Society Corporate Alliance members, based on Corporate Alliance rotation. If placement requests are unavailable at the time of registration,
the AHS will assign the exhibitor the best available space. AHS reserves the right to assign all spaces, rearrange the floor plan, and relocate
exhibits as needed. Exhibitor may not assign or sublet any space without prior written approval of the AHS.
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Arrangements have been made to accommodate forty seven 8’ x 10’ booths. Each exhibit booth will have an 8’ high background drape with
3’ high side drape, and one company identification sign (supplied by Freeman). The exhibit booth space does not include any additional
items. All items (i.e. tables, chairs, carpet, etc.) will need to be ordered through Freeman, the official exhibit decorator. The exhibit hall at
the Bellagio is carpeted.
* Corporate Alliance
The Corporate Alliance (CA) is a group of manufacturers who provide service and/or materials to assist professionals in the diagnosis or
treatment of disorders of the abdominal wall. The Corporate Alliance is committed to supporting scientific programs of the AHS.
• Initial Joining Fee: $25,000
• 3-year Renewal Fee: $15,000
There are a number of benefits afforded to Corporate Alliance members, to include:
• Recognition on the website with a link to your industry website.
• Exhibit booth priority and discounted exhibit booth fees for the annual meeting.
• Priority selection of Breakfast & Learn and Lunch & Learn space during the annual meeting, based on CA rotation for that year.
Annual meeting preregistration list for promotion.
• Inclusion in the priority sponsorship rotation for the annual meeting, to include: meeting bags, program book, lanyards, hotel
key cards, banners and more.
Insurance
Exhibitor must provide proof of insurance for the safeguarding of materials, goods, and equipment. The exhibit area will be secured by the
hotel during non-exhibit times; however, neither the hotel nor AHS is responsible for damage or loss of exhibitor items. Exhibitor agrees
to insure itself, at its own expense, against property loss and liability for personal injury. Exhibitor assumes full responsibility for property damage, personal injury, or death to any party by reason of the exhibitor’s participation in the exhibition, meeting activities, or social
events. All matters not covered by the following are subject to the discretion of the Americas Hernia Society. Exhibitors agree to the above
terms when registering to exhibit.
REGISTRATION & CONFIRMATION
Exhibitor registration forms need to be completed and emailed to Nicole@americanherniasociety.org, faxed to 303-771-2550 or mailed to
the AHS. The registration deadline is February 1, 2014. Registrations may be accepted after this deadline (based on space availability and at
the discretion of the AHS); however, the AHS cannot guarantee the company will be included in the meeting participant book distributed
to meeting attendees. The key contact on the exhibitor registration form will receive all correspondence from the AHS regarding exhibit
information. Once entered into the system an exhibitor confirmation email will come from the AHS. Exhibitor kits will be provided by
Freeman, the official decorator of the show, January 2014.
Corporate Alliance members: your designated CA representative (not necessarily the key contact on the registration form) will receive the
preregistration lists, we ask that your designated CA representative distribute the preregistration list within your company. Requests for the
preregistration list from multiple members of your company will be directed back to the CA representative.
ASSIGNMENT OF SPACE
Should conflicts arise regarding space requests or conditions that are beyond the Society’s control, the AHS reserves the right to change
the exhibit floor plan, without consultation of contracted exhibitors. The AHS reserves the right to relocate an exhibitor at anytime, with
the understanding that if the exhibitor does not agree with such relocation to the extent that the exhibitor is unable to participate in the
16th Annual Hernia Repair, the full payment for exhibit space will be refunded.
Corporate Alliance members have priority booth selection based on Corporate Alliance rotation. The company has one week after receiving the exhibitor information to return their registration form to reserve their booth space. After one week, the AHS has the right to move
onto the next CA company in the rotation for booth selection.
Badge/BOOTH CONDUCT
All representatives of exhibiting companies must register and wear the official exhibitor badge for admission to and while in the exhibit
hall. Company badges will not be accepted in lieu of the official badge. Exhibitors may not deface or mark badges in any manner. Affixing
stick-on items, punching, stamping or marking badges is not permitted. Individuals who do not have badges will not be permitted into
the exhibit area. False certification of individuals as an exhibitor representative, misuse of exhibitor badges, or any other method of assisting unauthorized persons access to the AHS exhibit hall will be expelled from attending the current and future AHS meetings.
All exhibit advertising and distribution of literature must be made within the allotted space assigned to the exhibiting company, with the
exception of purchasing additional sponsorship opportunities. Any literature or advertising that is outside the allotted space of the exhibitor will be removed and disposed.
All booth representatives need to be registered with the AHS by February 18, 2014. Your booth fee entitles you to up to six (6) complimentary company representative badges for each 8’x 10’ booth purchased. The key contact will send an excel spread sheet with separate
columns for first and last name for all complimentary exhibit badges to the AHS no later than Tuesday, February 18, 2014. Any badges in
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excess will need to be purchased through the online exhibit badge registration on the AHS website. Should your company have an excess
of additional badges for purchase a list may be sent to the AHS and an invoice will be sent to the exhibiting company for collection of payment. Additional badges $75 per badge before February 18, 2014. After February 18th badges are $100 per badge. All on-site badges are $125.
Exhibitor badges may be picked up on-site by the individual. Exhibitor preregistration will be during exhibitor set up on Tuesday, March
11, 2014. Exhibitor badge pickup will be open Wednesday, Thursday, and Friday morning for anyone who needs to collect an exhibitor
badge. All exhibitors not preregistered will need to register online and pay badge fee on-site. Exhibitors MAY NOT register an individual
as a representative of an exhibiting company who is eligible for registration as a meeting participant. A company that the AHS finds has
registered an employee who is considered a meeting participant will be invoiced the on-site participant registration fee for the meeting
attendee.
Exhibitors Attending Scientific Sessions
Exhibitors may attend the General Session and Concurrent General Session with the intention that if a session becomes too full, an exhibitor may be asked to give up their seat for a registered attendee of the meeting. Exhibitors MAY NOT attend breakfast or lunch sessions
sponsored by another company.
CANCELLATION POLICY
Cancellations must be directed in writing to the Americas Hernia Society. The Americas Hernia Society will refund 50% of space rental for
requests received by February 1, 2014. Any cancellations after that date or after the conclusion of the AHS meeting will NOT be refunded.
AMERICANS WITH DISABILITIES ACT
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1992 (ADA) with regard to their booth
space, including, but not limited to, wheelchair access.
Official Show Service Contractor
Freeman
Contact: Lou Loveland | Phone 702-579-1512 | lou.loveland@freemanco.com
Once the AHS has received your exhibitor registration the AHS will send contact information for your company to Freeman who will send
out the official exhibitor kits for the AHS meeting to the key contact on the exhibitor registration form. A link to the exhibitor kit will be
available on the AHS website. Kits will be available January 2014.
Please note the hotel will not provide supplies for an exhibit booth. This includes ice, trays, easels, refrigeration storage, telephones etc.
These items must be ordered through Freeman or provided by your company.
Exhibit Schedule
Exhibits: Grand Ballroom 2 & 3
Exhibitor Preregistration
Exhibitor Move-In
Exhibitor Move-Out
Tuesday, March 11, 2014
Tuesday, March 11, 2014
Friday, March 14, 2014
3:00pm - 5:00pm
3:00pm - 9:00pm
3:30pm - 9:00pm
Last minute set up may be done Wednesday morning before 7:00 am. Exhibitors may not enter the exhibit hall before 6:00am on Wednesday morning, please plan accordingly. All booths must be set and empty crates removed by 7:00 am Wednesday morning. Please note:
packing of equipment, literature or dismantling of exhibits will not be permitted until after the exhibit hall officially closes. Exhibitors
who dismantle early or do not keep their booths staffed and operational until the official closing time jeopardize their participation at
future AHS meetings.
Exhibit Times
Wednesday, March 12, 2014
Thursday, March 13, 2014
Friday, March 14, 2014
7:45am - 3:30pm
9:30am - 3:30pm
9:30am - 3:30pm
The AHS encourages all your association partners to attend the opening reception on Wednesday, March 12, 2014 at 5:30pm, the location
TBD. This is a great opportunity for exhibitors to mix and mingle with the surgeons in attendance.
Lead Retrieval
Bartizan is the official lead retrieval company for the 16th Annual Hernia Repair. iLeads is a system created specifically for the iPhone®, iPad®,
iPod touch®, Blackberry with OS 6, 7, and 7.1, Kindle and many Android™ devices. If an exhibitor does not own one of these devices, you will
be able to rent an iPod touch® or iPad® from Bartizan. To capture an attendee’s data, exhibitor enters the attendee’s unique registration number
found on the participant name badge and the record is captured. Exhibitors get free access to their leads online (www.leadslightning.com)
for one year from the conclusion of the event. Captured records will be uploaded to exhibitors lead account instantly once the device has
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been connected to WiFi. If device is not connected to WiFi, leads are saved on the device and uploaded to exhibitors lead account after the
meeting. Please be patient, uploading of contacts could take up to several days after the meeting. Bartizan iLead Retrieval order forms will
be available in the exhibitor kits. Bartizan will also send out ordering information to all exhibitors.
The AHS will have pre-ordered devices sent from Bartizan for pick up on-site. Please pick up devices during exhibitor set up on Tuesday,
March 11, 2014. iLeads does take about 10 - 15 minutes to set up once your receive your device. We suggest setting up your iLeads device
the night before the start of the show. Information for set up will be included in the lead packet. Bartizan will not have personnel on-site
for questions. A contact phone number for Bartizan will be provided in your iLead packet for all troubleshooting needs. While the AHS is
happy to help troubleshoot issues regarding iLeads, we ask that you first contact Bartizan directly.
It is the responsibility of the exhibiting company to return all rented iLead devices to Bartizan after the conclusion of the AHS meeting. Prepaid FedEx envelopes and labels will be provided in the iLead packet received when device is picked up on-site. The AHS is not
responsible for lost or stolen iLeads or returning iLeads to Bartizan for exhibitors. The AHS has partnered with Bartizan for past AHS
meetings and have found great success in their product.
Hotel Accommodation
Bellagio
3600 Las Vegas Boulevard South
Las Vegas, NV 89109
Hotel Reservations: 702-693-7440
(Please let the hotel know you are with the Americas Hernia Society meeting to receive the discounted room rate.)
• The Americas Hernia Society asks that your company be respectful of the number of rooms reserved. Exhibitors receive meeting
information before meeting attendees, thus giving exhibitors a chance to make room reservations before the meeting attendees.
• Any exhibitor rooms not being used by your companies representatives should be released back into the block by January 1, 2014.
The AHS has the right to contact your company in regards to releasing any unused rooms in your reservation.
• Rooms that are reserved and not used or appropriately canceled, including no-shows and early departures, will be the exhibiting
companies obligation for the full room cost of the entirety of the length of stay.
Additional Marketing OPTIONS
Reinforce your message through additional marketing options. Your company must be exhibiting at the AHS meeting to participate in
support options. Companies who sponsored items at the previous years meeting get priority sponsorship of the same item at the next
year’s meeting. Sponsorship pricing does NOT include any additional costs associated with sponsorship, (included but not limited to,
product production, printing, installation/hanging fees, shipping, etc.) The Bellagio has strict sponsorship rules. Please follow all rules
regarding the use of certain items. Please note the AHS has the right to change, update or delete any sponsorship opportunity at anytime. For questions and additional details on sponsorship items please contact the AHS. Corporate Meeting marketing options include:
Meeting Bags
Lanyards
Custom Gobo
Hanging Banners
Each registered attendee will receive a bag with your companies logo and
AHS meeting information. Bags will need to be shipped directly to the hotel
and be received no later than Monday, March 10, 2014. Quantities based on
# of meeting attendees.
Each registered attendee will receive a lanyard with company’s logo. Lanyards must have a bulldog clip to accommodate attendee badges. Lanyards
will need to be shipped directly to the hotel and be received no later than
Monday, March 10, 2014. Quantities based on # of meeting attendees.
Sponsoring companies’ logo projected on a wall in the exhibit hall of the
AHS meeting. Sponsoring company will need to work solely with Bellagio
Exhibition Services for set up.
Promote your companies products and booth assignment for all meeting
attendees to see. Banners will be hung from the ceiling in the exhibit hall of
the AHS meeting. Banner sizing 13’w x 4’ h. It is highly recommended that
banners are made of nylon, cloth or vinyl with grommets evenly distributed
to support weight and width of the banner, along with a sewn pocket at the
bottom of sign to properly weight banner. Sponsoring company will need to
work solely with Bellagio Exposition Services for all banner hanging.
Program Book Advertisement One full color ad promoting your company on the back page of the meeting
program book.
$ 4,000
$ 4,000
$ 3,500
$ 3,000
$ 2,500
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Internet Café
Hotel Key Card Sleeves
Preregistration List
Meeting attendees will be able to check email and connect with colleagues all
the while promoting your company. The Internet café will be located in the
exhibit hall. One booth space will be included in sponsorship for placement
of the café. Internet café booth placement is based on availability in the exhibit hall. Sponsoring company must work with Bellagio Exposition Services
for equipment rentals and Internet hook up.
Each meeting attendee in the AHS room block at the Bellagio will receive
your logo and message on a paper sleeve around their Bellagio Hotel key
card. A completed digital proof of the Key Sleeve will need to be submitted
to the Bellagio Hotel Operations department for approval before production. The Bellagio does not work directly with a company who produces this
product, they only provide the service of handing out the sleeve to the AHS
attendees upon arrival at the hotel.
Non-Corporate Alliance members will be able to advertise to the AHS
meeting participants prior to the start of the show. ONE preregistration list
will be emailed to the key contact on the registration form two weeks prior
to the start of the AHS meeting. This list contains first name, last name, and
mailing address. We ask that your company only use this list for advertising
pertaining to your companies participation at the AHS annual meeting.
Abuse of the list will result in exclusion of future participation as an exhibitor at the AHS meeting.
$ 2,000
$ 3,000
$ 800
Note Pads
Included in each attendee’s meeting bag with your company’s logo. This is a
great way to get your company information out while attendees take notes
during the general session. Note pads will need to be shipped directly to the
hotel and arrive no later than Monday, March 10, 2014. Quantities based on
# of meeting attendees.
$ 2,000
Pens
Included in each attendee’s meeting bag with your company’s logo. Pens will
need to be shipped directly to the hotel and arrive no later than Monday,
March 10, 2014. Quantities based on # of meeting attendees.
$ 1,000
USB
Included in each attendee’s meeting bag with your company’s logo. USB will
need to be shipped directly to the hotel and arrive no later than Monday,
March 10, 2014. Quantities based on # of meeting attendees.
$ 1,500
Coffee Sleeves
Reusable Water Bottle
Hotel Door Drop
Provided by:
General Surgery News
Provided to meeting attendees during refreshment breaks in the exhibit hall.
Must be shipped directly to the hotel attn: Karin Gillard no later than Monday, March 10, 2014.
Included in each attendee’s meeting bag. Help make an Eco-friendly contribution by sponsoring reusable water bottles with your company’s logo.
Attendee’s will have the opportunity to use throughout the AHS meeting
and afterwards. Water bottles will need to be shipped directly to the hotel
and arrive no later than Monday, March 10, 2014. Quantities based on # of
meeting attendees.
Be one of the first to reach out to attendees on-site. A hotel door drop insert
is a great way to get the attention of meeting attendees. A bag containing
product literature and/or product samples will be delivered directly to the
AHS’ official room block at the Bellagio on Tuesday evening, March, 11, 2014,
putting your company in the forefront as attendees plan their trip to the exhibit hall on Wednesday morning. The door drop provides a convenient and
unique way to reach your target audience and puts your company information
in the hands of attendees before the exhibit hall opens!
Questions about door drops, please contact Michael Enright at General Surgery News: menright@mcmahonmed.com | Phone: 212-957-5300 x272
Must be an exhibitor at the AHS meeting to participate in door drop.
Name Your Own Sponsorship Work directly with Nicole Goddard, the AHS Tradeshow Specialist, to create
a unique sponsorship opportunity that meets the needs of your company.
Nicole@goddardassociates.com or 303-567-7899
$ 2,500
$ 2,000
$ 2,000 per insert
Order form included
in exhibitor packet.
Please send to GSN.
$ TBD
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Bellagio Exposition Services (BES)
These policies and procedures of the Bellagio ensure that all guests of The Bellagio receive consistent, excellent service, and are provided
with a safe working environment. The exhibitor is ultimately responsible and liable from their subcontractors. Bellagio is the EXCLUSIVE
provider for the following services: Audio Visual, Truss & Rigging, Staging & Lighting, Electrical, Plumbing, Telecommunications,
Broadband Internet Connections, Computer Rentals, Booth Cleaning, Electronic Media placement, and food & beverage requirements.
Any questions please contact the AHS.
1. A no-smoking policy exists in the exhibit hall during the setup, show and tear down of the exhibition, tradeshow, convention or special event.
2. During move in and move out when heavy equipment i.e. forklifts, furniture and steel dollies etc are being used by the decorator, they must provide their own orange
safety / caution cones to mark and identify ALL the AV / Electrical floor pockets within the ballrooms so as to not run over them and damage the floor pocket doors.
3. Utilizing chairs and tables as ladders is PROHIBITED within The Bellagio. Failure to adhere to this rule may cause serious injury.
4. NOTHING is to be leaned against, supported by, taped or otherwise adhered to the walls within the Bellagio Convention Area, Ballrooms and the Meeting Rooms. All
crates, exhibit panel and pallets must at all times be kept away from the walls. Nothing is to be attached to the movable wall tracks at any time. Exhibitors may be liable for
damages occurred for non-compliance to this regulation.
5. Two-way carpet tape and duct tape are NOT permitted. Only low adhesive tape is allowed on any carpet in The Bellagio.
6. All covered or enclosed areas in excess of 100 NSF must be equipped with smoke detectors and fire extinguishers.
7. All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth and similar decorative materials shall be flame retardant to the
satisfaction of the Clark County Fire Marshal. Canvas, cloth, cardboard, leaves, or similar combustible materials shall be completely flame-retardant. Oilcloth, tarpapers,
sisal paper, nylon, orlon and certain other plastic materials cannot be made flame retardant and their use is PROHIBITED. ALL MATERIAL MUST BE ACCOMPANIED
BY AN OFFICIAL FLAME-RETARDANT CERTIFICATE.
8. Combustible materials shall not be attached or hung on the sides or dividers of booths.
9. Combustible materials must not be stored beneath displays (vehicles or otherwise).
10. Compressed gas cylinders are prohibited unless approved by the Fire Marshal; if approved, cylinders must be secured in an upright position.
11. Exhibit construction plans must bear the stamp of a structural engineer for double-deck exhibits.
12. The Las Vegas Fire and Safety Coordinator may restrict the size of a covered area and/or may require fire watch.
13. Booth construction must meet all applicable local building codes.
14. All internal combustion engine driven vehicles or equipment displayed in The Bellagio must have fuel filler caps locked or taped, batteries disconnected, and no more
than approximately 1/8 tank of fuel. Additionally, there should be a protective covering over the carpet where the vehicle rests and at NO TIME should vehicle tires have
direct contact with The Bellagio carpeting.
15. Fire extinguishers, fire hose cabinets and sprinkler closets must be visible and accessible at all times. Fire extinguishers may be blocked ONLY if approved by the Fire
Marshal and temporary extinguishers are supplied in the same area and are clearly visible and or in accordance with the Fire Marshal approved floor plan.
16. No Open Flames are allowed in The Bellagio Convention Area and its Meeting Rooms.
17. All packing containers, wrapping materials and display materials must be removed from behind booths and placed in storage; all empty cartons must be removed for
storage or they will be removed as trash.
18. Under NO circumstances may mylar balloons be brought into the function space or onto the company property.
19. If your computer device is found to be causing a broadcast storm, or if you have perpetuated a virus from your equipment, your Internet service will be interrupted until
the appropriate action has been taken. If at any time your hardware, cabling, or software is causing a slowdown on the network, your service will be interrupted without
credit.
20. You may not bring your own wireless access points into the convention halls or meeting rooms. Unauthorized wireless equipment can cause significant problems with
the existing equipment.
21. The Bellagio does not monitor or exercise any control over customer usage or the content of information passing through its systems, and bears no responsibility or
liability whatsoever for the material contained or transferred therein. The Bellagio is not responsible for customer use that is illegal or violates copyright protection laws.
Customers should have a basic Exposition knowledge and the ability to independently set up their own computer and operate the same. Assistance from Bellagio Exposition
Service technicians may be arranged for an hourly fee.
22. All exits and exit aisles must be kept clear and unobstructed.
23. Designated “No Freight” aisles must be maintained clear of crates and exhibit materials during move-in and move-out.
24. All 110 volt extension cords shall be three-wire (grounded), #14 or larger, AWG copper wire. Connections must not be supported by cords.
25. Cube tap adapters are prohibited (Uniform Fire Code 85.107). Multi-plug adapters must be UL approved and have built-in overhead protection.
26. All temporary wiring must be accessible and free from debris and storage materials. Hard backed booths must be at least 9 inches from rear and 18 inches between
hard walls.
27. Absolutely no outside wireless environments allowed in the expo hall at any time! Individuals found to be utilizing aforementioned equipment will be held responsible
for time and material required to fix any disturbance to the network.
NO OUTSIDE AUDIO VISUAL COMPANIES ALLOWED!
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