3701-17-67
Records and reports.

Each residential care facility shall maintain the following
records which shall be made available for inspection at all times when
requested by the director:

(A)
An
individual record for each resident which shall be stored in a manner that
protects and ensures confidentiality, except that information shall be
immediately accessible for an emergency.

(1)
Each resident record shall be started immediately upon admission to the
residential care facility and shall include the following:

(a)
The resident's name, previous address,
date of birth, sex, race, religion; the date the resident began living at the
residential care facility; the names, addresses, and telephone numbers of the
resident's attending physician, nearest relative, guardian, if any, and any
other individuals the resident designates to be contacted, including
individuals to be notified in the event of an emergency. The residential care
facility shall not coerce a resident to provide any of this information;

(b)
Copies of the health
assessments required by rule
3701-17-58 of the Administrative
Code;

(c)
Notations about
incidents and adverse changes in health status required by rule
3701-17-62 of the Administrative
Code;

(d)
The medication record
required by paragraph (I)(7) of rule
3701-17-59 of the Administrative
Code as well as any medicare-D plan, if any, in which the resident is enrolled
and receives prescription medication;

(e)
The documentation required by paragraph
(J) of rule 3701-17-60forresidentsonspecial diets; and

(f)
The written resident agreement required
by rule 3701-17-57 of the Administrative
Code;

(g)
The documentation
required by paragraphs (J)(5) of rule
3701-17-59 and (B)(4) and (C)(3)
of rule 3701-17-59.1 of the
Administrative Code for residents receiving skilled nursing care provided by
the residential care facility;

(h)
A copy of risk agreements entered into under paragraph (G) of rule
3701-17-57 of the Administrative
Code and the signed statement required under paragraph (H) of rule
3701-17-57 of the Administrative
Code, if applicable.

(B)
The incident log required by paragraph
(B)(2) of rule
3701-17-62 of the Administrative
Code;

(C)
Copies of all current
licenses, approvals and inspections required by rules
3701-17-50 to
3701-17-68 of the Administrative
Code;

(D)
A record of the name,
address, working hours, medical statements, and training for staff members;

(E)
Documentation of compliance
with rule
3701-17-66 of the Administrative
Code;

(F)
Fire and evacuation
procedures and records of fire drills required by rule
3701-17-63 of the Administrative
Code;

(G)
Records of heating
system checks required by paragraph (A) of rule
3701-17-65 of the Administrative
Code and fire extinguishing system checks;

(H)
All records required by state and federal
laws and regulations as to the purchase, dispensing, administering, and
disposition of prescription medications including unused portions.

(J)
All other records
required by Chapter 3721. of the Revised Code and rules
3701-17-50 to
3701-17-68 of the Administrative
Code.

(K)
All records and
reports required by Chapter 3701-13 of the Administrative Code shall be
maintained and made available in accordance with that chapter.

The residential care facility shall maintain the records
required by paragraphs (A) and (B) of this rule for seven years following the
date of the resident's discharge except if the resident is a minor, such
records shall be maintained for three years past the age of majority but not
less than seven years.