Harvest will be sold to Bon Appetit, the deal for this sale has already been made.

1-2 student gardeners earn a stipend to stay over the summer and care for the garden

There is a locked storage shed for storage of the tools.

Move to allocate $637

Vote- 17 in favor, 0 opposed, 1 abstention

Prior presentation from OLA- $2,574.67 was requested last week to cover transportation, decorations, food, and DJ for spring formal.

Event is April 26th from 9-12

Move to allocate $2574.67

Move to suspend article 7, section 1 (the definition of a trip, and stipulations for Senate funding of trips)

Senator Mckenzie- Don’t like setting a precedent for suspending bylaws.

Senator Oldfield- Justification is that this event isn’t truly a trip, it’s an event. At the time that it was planned there was not an adequate location on campus, therefore it had to be moved off of camp

Vote- 9 in favor, 5 opposed, 4 abstentions.

Not passed

Can only appropriate a maximum of $1,931 because the bylaw did not get suspended.

OLA- Could this trip be exempt from the bylaw because the event is cosponsored by Get Out of Town, whose sole purpose is to provide trips… making them exempt from the trip bylaw

GOoT is helping to provide advertisements, but not financial support.

Senator Oldfield- It doesn't really matter that the trip is co sponsored, the funds are still coming out of student activities funds.

senator Castillo-Rivera- because GOoT is not spearheading this event, it’s not really an exception

John- The real question is, is this a trip or is it an event that requires transportation to get to it?

When the bylaw was created it was more describing trips to conferences and such that required large travel expenses.

This isn’t different than when in the past homecoming was held off of campus, and PAAC rented a charter bus to transport students.

Senator Mckenzie- If we really look at this the issue isn’t that it’s a trip as defined by the bylaws, we are probably all uncomfortable with the large amount of money requested and the fact that there is no student contribution

GOoT- this is actually a smaller amount of money requested than in past years, last year the buses were 2,100 alone. And last year it was fully funded.

Last year all of the appropriations requests for decorations, DJ, food, and transportation were separate requests.

Senator Oldfield- Not uncomfortable with the amount requested because this is a large amount, and there are similarly sized events on campus that Senate does fully fund.

Senator O’Brien- at some point Senate will need to revisit the definition of a trip

President Oeltjenbruns- Uncomfortable with 2 buses running, this is just for convenience.

OLA- If there was only 1 bus attendance would be reduced because of the infrequency of transportation.

Motion to cut $870 dollars, by cutting the minibus. Having a set bus schedule will still allow people to come and go.

Senator Tentinger- because not everyone may fit on the first bus, some people may not be able to go until an hour later. And that isn’t fair.

OLA- If the event ends and there is not enough room on the buses for all students to return to campus they will have to wait at the venue. Students could potentially be stranded

There have been issues in past years with having adequate transportation for students.

Students don’t typically stay all the way until 12am.

Last year there were two buses running on opposite schedules, and there were no stranded students

Vote to cut the minibus- 5 in favor, 12 opposed, 3 abstentions

Not passed

Senator Hixon-Simeral- If we do not fund the full amount the event will likely be canceled, because there isn’t enough time for fundraising.

additionally, OLA does not have any funding other than the 1,100 which they requested from Senate last year

Senator Banks- Are there any remaining funds from last year?

Senator Hixon-Simeral- those funds would have been reclaimed over the summer

GOoT- this event is open to all of campus, those students have technically already contributed through their activities fee.

President Oeltjenbruns- Vote that this is not a trip, because the spirit of this event is not a trip. it is similar to Homecoming. Will vote no to cut the appropriation down to 75% of the original appropriation

Vote to define this event as a trip, and reduce the appropriation to $1,931- 0 in favor, 18 opposed, 2 abstentions

Event will not be defined as a trip

This event is the same time of day as Relay for Life which is noon-midnight, this could pose a conflict…

OLA- in the past people have not stayed that late at Relay for Life, and they may leave that to attend the event which is from 9pm-midnight

Senator Del Torre- if this event has been fully funded in the past, Senate should not change their support. Also the event has been successful in the past, so we don’t want to make too many changed.

Move to fund $2,574.67 to OLA

Vote- 19 in favor, 0 opposed, 1 abstention.

Prior Presentation from Eyes of the World- reduced the accommodations cost since last meeting by $441, request is for $2,900.

Move to appropriate $2,196.75

President Oeltjenbruns- Do you know how you will be raising the other 25%, through member contributions and fundraising

Senator Oldfield- Do you believe that you will be able to raise those funds?

EotW- yes.

Vote- 19 in favor, 2 opposed, 0 abstentions.

Prior presentation from the senior class, $3,059.73 for food and senior gift for the Senior reception.

Menu is similar to last year, and the food is in fact cheaper.

Senator Rocker- did you look at other food providers?

Because the event is being held on campus Cornell’s Bon Appetit contract requires that the senior class use Bon Appetit

Voting will be held in 2 weeks for this appropriation.

Closing balance of $56,372.58.

Chair of Student Life- O’Brien as proxy

Working on projects, stay tuned.

Open Forum

None

President - Kelly Oeltjenbruns

Do not need class presidents to send out the survey for student involvement , the email will be sent from a no reply email.

Senator O’Brien- is Greek Life included on the survey, because that is ⅓ of students

Senator Weightman- Could Senate sponsor an event outside of meeting time, in Hedges more publically or during office hours 1 on 1.

Senator O’Brien- Students probably wouldn’t come during Open Forum, office hours is a good idea.

President Oeltjenbruns- Part of what we want is education between the groups, to understand each others’ points of view.

Senator Oldfield- Support an open forum outside of a Senate meeting. Also office hours may not be that beneficial because groups have already talked to Senate regarding streaking.

The affected students should interact with each other

Senator Castillo-Rivera- book a place and advertise a discussion for controversial issues.

Senator Tentinger- Campus has recently held a lot of educational events on hate speech, perhaps next year would be a better time to bring this up.

Senator Castillo-Rivera- Maybe we could hold a series of meetings to discuss this and other controversial issues.

President Oeltjenbruns- will talk to Leigh about Student Life planning an event.

John- Dedication event for the Thomas Commons is coming up, May 2nd. Donors will be here, so Senate is writing them thank you cards!

Say thank you, and write something regarding how the improvements have impacted you and other students.

John- Commencement is Sunday, May 11th. Student life coordinates commencement, and they need student help. Senate is offered this opportunity first, this allows you to stay in the dorms longer and be involved in commencement