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Images and graphics in email signatures

Photos, logotypes, various types of banners, social media icons, etc. are more and more becoming a crucial part of a professional email signature. Unfortunately not all email platforms offer an easy way of inserting pictures and graphics into footers.

The 2 options we will be looking at are:

linked images – located on a web server and downloaded into the email each time it is viewed;

embedded images (also known as inline images) – part of the email, sent together with the message as hidden attachments.

There is an easy workaround that lets you use a linked image in your email signature. It requires you to open the linked image in a browser and copy it into the Office 365 OWA signature editor. This article has more.

OUTLOOK.COM

While the Outlook.com signature editor does not have a built-in option that would allow you to add any type of image to your signature, an option exists to add a linked image via the signature editors HTML source. Click here for more.

To add both linked and embedded images to email signatures on all Exchange Server editions, even as old as 2000, you have to use a 3rd party server level signature adding tool like one of the programs from CodeTwo’s Exchange Rules family. To learn more about this software, visit CodeTwo Exchange Rules family website.

Hi Hannah, It meant that Gmail did not use to support inserting embedded images in its signature. However, this has changed – now you can embed images in Gmail signatures by clicking the Insert image button and selecting Upload. I’ve updated the information in the article.

Hi Michaelene, When you add an image to your email signature, it should look the same as the source file. To solve your issue, use any graphics editor software to rotate the source picture, save it, and then add it to the signature once again.