Rick Reno, Fairgrounds, indicated that he reviewed the history of the Ice Rink.He said it was built in the 70ís as a horse arena and in 1989 it was
converted to the Ice Rink.He noted
in June 2010 they hired EIS Rinks as a consultant to prepare a report for them
for the existing conditions and recommendations.He noted in their recommendations they listed a number of safety issues.He said they addressed as many of the issues as they could regarding the
R22 Freon issue relative to their employees and an alarm system. He added
through the fundraising efforts with the Ice Skating Foundation, Hockey Oregon
and other entities, they addressed the hockey dasher issues to everyoneís
satisfaction.He added the other
underlying issue relative to the perma frost and the caverns underneath has not
been addressed.He said they have
another year of operation under their belt where they think at least they were
able to address a little of the perma frost issues because they shut down for an
extended amount of time, more so than in the past.

Reno reiterated that this year the Board asked him to come up with a plan that
would allow them to operate as an ice center in the facility for at least one
moreyear.He indicated that Ken Evans(representing Hockey Oregon, the Ice Skating
Foundation and other user groups) and
he came up with a draft lease agreement. He recommended that they follow the
agreement and move forward.He
believed they can work for one more year as an Ice Rink.He recalled that last year they were directed to operate at a full cost
recovery.He reported by June 30,
2011 he expects them to be at full cost recovery.He noted that Stewart asked if full cost recovery included depreciation,
and it did not.He added this
agreement also does not include depreciation, but it covers all direct expenses.He said when they are doing something with the Ice Rink, under this
agreement Hockey Oregon would reimburse them to the point where it guarantees
them a net of $50,000.He said
he thinks after June 30, 2011 that number will be at zero, where they will not
lose money based on the arrangements they worked under last year.

Stewart had concerns about the termination in that it doesnít appear the
County could terminatethe lease.He thought there should be a clause for unforeseen costs.He couldnít tell if that happened.He added that if Lane County doesnít have the money to replace it or
fix it, then the lessee, the Hockey organization, could potentially have cause
against the County.He said if they
canít repair something he didnít want theCounty to be forced to do the repairs and then be subject to additional
costs of the hockey season being shortened or lost revenue to the Hockey
Association.He noted under Section
4.7 and 4.8 they are talking about an outright sales of skates and supplies and
the sale of the ice surfacing machine.He
said that meant they were able to buy it back for the same amount of money they
paid the County.He wanted to make
sure the materials they buy back are in the similar condition.He added under item 2.47 the County will be taking care of all under the
ice resurfacing machines and taking care of all catastrophic repairs.He said under that clause they are operating under more of a lease but
they are outright selling the items to them.He said they need to have a restructuring where either the County is
going to lease the equipment and be liable to them for the catastrophic repairs
or the County will sell it to them and the Hockey Association will be liable.He said it is confusing.

Reno said they want to have the equipment returned in the condition they sold
it. He noted page 4, 2.6, stated it would be returned ďin as good a condition
as received, normal wear and tear accepted.ĒHe thought the language could be tightened up in a way that is mutually
agreed upon.With regard to the
termination of the lease agreement in midterm, he indicated that if they had a
catastrophe, they felt at the time that it would be covered on page 10, 7.4.He said he spoke with Assistant County Counsel Andy Clark and Clark
thought it should be tightened up.

Reno explained they are assessing a maintenance fee from the first date, wherein
Hockey Oregon, LLC will deposit an amount of money in their account and as
certain repairs present themselves, (if it is mutually agreed upon that the
County feels they should try to make those repairs) they would debit the account
to do it.He stated they wanted to
have as much control they can over the quality of work.

Stewart asked why they would have the sale of the ice resurfacing in the
agreement. He asked why they needed item 4.8.

Reno said the sale of equipment and the repurchase at the end of the term was
something they should do.

Clark didnít know why it would be beneficial to the County to sell the
equipment and then buy it back.He
thought it was easier to lease the premises as well as various items they are
leasing.

Stewart said that made sense to him.

Reno indicated that he would make that adjustment.

Handy asked about food and beverages on page 7.

Reno said for the majority of the events that would take place, the concession
stand would be open and it would be through Big Green/Wild Duck, a catering
company.He said they would operate
the concession stand.He said they
try to maintain as much control as they can whenever revenues are involved.He said they donít want food events to be done without a mutually
agreed upon scenario put together with operational and or financial issues.

Handy stated that unfortunately the County doesnít have general fund money to
do this even if it is a good thing.

Clark said his intent is to draft language that permits the County to terminate
the lease when it makes findings and reasonable discretion that there is not
funding available to do required repairs.He
said they can finalize the lease.He
indicated that it doesnít need to come back to the Board because it will be
under $100,000 in revenue and it is available for the County Administrator to
execute.

Sorenson asked if a one term lease was better than two years.

Reno said the term begins on August 15, 2011 and ends April 30, 2012.He said the direction from the Board was for one year only.He added Evans stated it would be his preference that it would be for two
years instead of one year.Reno said
the challenge is their consultant has told them they have safety issues.He indicated that they have made minor adjustments in addressing some of
the safety issues.He added that
they have been able to demonstrate that the two entities:the County and Hockey Oregon have been able to work out a financial
agreement and it has been acceptable to both parties.He indicated that if they extend this to another year, it presents
issues.He thought it was to the
best interest of the County for this to remain a one year lease.He didnít think they had to wait an entire year to come back and say
they want to extend it.

Bozievich recalled that one of the reasons they agreed to go another year with
Hockey Oregon was that they waited too long to make any decision.He asked what the permanent solution would be.He was willing to let County Administration finish the agreement, as it
was the direction of the Board to sign it for one more year.He stated they have to let the hockey people know early enough that they
were either going to discontinue the arena or they will do something in a more
permanent fashion.He wanted to see
something back in September.He
thought they were going to start to discuss the long term aspects of the Ice
Rink and the long term solutions.He
said they have to resolve the permanent structure and safety issue.

Reno recalled that with the concurrence of the Board a couple of years ago they
hired a consultant to give them a report that included the existing conditions
about the perma frost and the R22 Freon.He
added at that point the Board instructed him to figure out a way to stay open
one more year.He said they put
together a couple of proposals and the proposal that was approved by the Board
was not the one he recommended.He
said the Board gave the direction to be open again for another year and to
figure out a way to do that financially.He
believed this contract represents that request.He believed the answer was in the consultantís report.He said there are those who disagree with the findings in the report, but
he was not one of them.He thought
if they revisit the consultantís report, it will tell them what it would take
it make it safe and viable as an Ice Rink by itself or as a multipurpose
facility that could do other things and how much it would cost to do it.

Leiken didnít think they could go beyond one year.He said the challenge is uncertainty.He said they need to base it on a year to year issue.He said with the issues concerning Secure Rural Schools and what is going
to happen with the timber payments, they are forced to look at things on a year
to year basis until they can determine where funding will come from.

Stewart was comfortable with a one year contract.He said they will be starting a strategic plan after the Fair.He didnít want to commit to anything longer than oneyear so they are not locked into a situation where they canít act until
further down the road.He wanted to
have a discussion about the entire facility in early September.

13.COUNTY
ADMINISTRATION

a.Announcements.

Richardson stated that she has not proposed to the Board anything about an
Assistant County Administrator.She
said there is not any FTE for that.She
proposed and is moving forward with someone to help implement goals that will be
set this year to help the County move forward with next steps to implementing
the goals.She also wanted someone
to help with departments on what they are doing next year and in the years ahead
as they start shrinking resources to meet the needs of their clients without the
resources they have historically had.She
asked Alicia Hays, Children and Families, if she could take on the special
projects while continuing her duties.Richardson
indicated Hays said she can.Richardson
indicated there is no plan at this state to discuss an Assistant County
Administrator.She updated the Board
on the ODOT spraying.She said that
ODOT canít do less than 50 percent reduction for spraying because of the
additional cost of doing it manually.With
regard to diversity efforts, there is an advisory group that reports to the
County Administrator on diversity efforts.She
recalled for the past few years the members and the Management Team have been
frustrated because they havenít been able to accomplish what they wanted.She changed the membership and moved it to the department head level.She reported that she has given tasks to be accomplished to the various
department directors.She indicated
it was easier to hold them accountable for their diversity efforts.
b.UPDATE/FY 2011/12 Budget.

Richardson gave a budget update.(Copy
in file).

Bozievich thought it was prudent to continue with furlough planning, even with
the stress it causes.He added if
they donít follow through, it will be worse because they will have to make up
more budget in less time and it will cost additional days in the long run.He supported Richardsonís decision to move forward with the planning of
the furlough days.He hoped they
could prevent most furlough days by negotiations that are ongoing.He is pleased the employees are willing to help out with the budget
situation.

Stewart concurred with Bozievich.He
commented that it is difficult but he thought they needed to do everything they
can to maintain a certain service level.He thought it helps them buy some time and keeps the service level at a
level they believe is important.He
is hopeful because the employees are engaged in helping with some benefit ideas.He hoped they wonít have to implement any of the furlough days.

Leiken agreed to continue to move forward on working on the furlough plan.

Sorenson commented that the best labor management environment is one which
contracts are negotiated.He said if
the Board wants to initiate changes to existing labor contracts, they are better
off with having the changes worked out through negotiations.

Richardson noted that all of their contracts have as a management right, the
right to reduce work hours.She said
as a County they have the right to reduce work hours for any of their employees.She added that they will still have to bargain the impact on it.She added that a furlough is a reduction in hours.She said that there are also provisions about layoffs and they are
defined as reduction in hours.She
added that if they do layoffs, they have to let temporary and extra help people
go first.She indicated they were
going to be sending the unions an official notice of intent to reduce work hours
because they recognize they had the responsibility to bargain the impact and
they wanted to make sure they conduct the bargaining session in time to do
furloughs in the next fiscal year.She
noted the notifications were sent to all seven units on April 15.She indicated they received unofficial notice prior to that.She reported that two of the units didnít respond.She added they have 14 days to respond and request to bargain or they
waive it.She noted for the rest of
the units they are either in bargaining or they responded and said they wanted
to bargain it.She explained in
order topreserve the opportunity
for the Board to use furloughs to bridge the gap, they have been talking to the
units and continue to have negotiations.

14.PUBLIC
WORKS

a. FIRST READING AND SETTING
THE SECOND READING & PUBLIC HEARING/Ordinance No. PA 1285/In the
Matter of Amending the Lane County Rural Comprehensive Plan (LCRCP) to Adopt a
New Comprehensive Plan and Zoning Designation for the Area Within the
Jurisdiction of the Coburg/Interstate-5 Interchange Area Management Plan (IAMP);
Amending the Lane County Transportation System Plan to Incorporate the IAMP by
Reference; Adopting an Official Lane County Interchange Area Management Plan
Combining Zone Map; and Adopting a Severability Clause.

Handy asked if this was the implementation of the policies with the IAMP they
adopted last year.

Lydia McKinney, Public Works, responded that these are the implantation policies
that the Board adopted last year.

Handy asked if there were any new or different policy considerations.

McKinney replied that there were none.

MOTION:to approve a First
Reading and Setting a Second Reading and Public Hearing for Ordinance NO. PA
1285 for June 22, 2011 at 1:30 p.m.

Leiken MOVED, Bozievich SECONDED.

VOTE: 5-0.b. Ordinance No.
6-11/In the Matter of Amending Lane Code Chapter 16 to Add New Text and
Designation for an Interchange Area Management Plan (IAMP) Combining Zone for
the Coburg/Interstate-5 IAMP Area Within the Lane County Rural Comprehensive
Plan (LCRCP) and Correcting a Reference to the Adopting Ordinance for the Lane
County Transportation System Plan in Lane Code Chapter 16.400 (16.012, 16.297,
16.400 (Second Reading and Public Hearing: 6/22/11)

MOTION:to approve A First
Reading and Setting a Second Reading and Public Hearing for Ordinance No.
6-11 for June 22, 2011 at 1:30 p.m.

Leiken MOVED, Bozievich SECONDED.

VOTE: 5-0.
15.COMMISSIONERS'
ANNOUNCEMENTS

Leiken said he was involved with Athea Apartments last year.He reported the ribbon cutting will be on June 10 at 1:00 p.m.He said it is a Shelter Care project in Springfield.He announced on June 14 at the Hilton there will be a Travel Lane County
dinner.He reported that the
Springfield Chamber of Commerce is having a Chamber Fest at Roaring Rapids Pizza
on June 15.

Stewart reported that yesterday he toured Lane County road projects.He stated that all of the employees were working hard and they are doing
great work.

Sorenson announced he will have a Senior Issues Forum this evening at the
Hilyard Community Center in South Eugene at 6:30 p.m.

Handy commented that as of today, important citizen advisory committees have not
been eliminated. He said his view is
they will be eliminated.He said the
publicís business should be decided in the public by the elected officials.He stated what is at stake in Lane County in 2011 is that the publicís
right to know is being whittled away.He
hoped the viewers appreciated the webcast and television cast because he said
you donít know what you have until itís gone.

Bozievich announced a meeting tonight in Veneta at 6:00 p.m. at the Fern Ridge
Chamber of Commerce.He said they
are inaugurating their wineries without walls.He noted they are getting a licensed tasting room there for wineries that
donít have tasting rooms.

Stewart announced on June 14 the Board will be touring forest and fish culvert
projects.

17.EXECUTIVE SESSION as per ORS 192.660

Per ORS 192.660 (2)(d) and (2)(h) for the purpose of labor negations and pending
litigation.

18.OTHER
BUSINESS

None.

There being no further business, Commissioner Stewart adjourned the meeting at
2:45 p.m.