E-mail scheduler, vCard Converter, batched mail, and more

Task

Outlook became your main work-organizing tool. Unfortunately, forgotten or blocked attachments, outdated contact information, missed reminders can complicate your life and take a lot of your time. You just want to stay organized and keep track of everything that goes on in your Outlook.

Solution

The Toolbox by MAPILab is a collection of 18 Outlook productivity tools. They will assist in planning message sending; getting documents from your PC via email; auto-filling the "To", "From", "CC" and "Subject" fields; defining the number of e-mails you want to send during a certain time-frame; getting Outlook reminders via sms; working with mailing lists and contacts easier; redirecting e-mails and much more.

MAPILab Toolbox in detail

This Outlook booster contains all the necessary features to help you automate the most difficult and time-consuming Outlook tasks. Check out the add-ins included into this package.

1. E-mail Scheduler

If you need to send out messages based on a particular time-table, this program is the one to automate the process. All you need to do is specify the time and day of sending. Do you happen to send similar messages every Monday? This Outlook tool is just right for you! In addition, you can specify the location and the tool will attach files according to the path.

2. vCard Converter

This tool will flawlessly convert the vCard format files into your contacts or address book fields and vice versa. It was developed to help you send your contact data in the vCard format with every message, so that your recipients would have your latest and complete contact information. In addition, it can process multiple contacts simultaneously.

3. Batched Mail

Some mail servers limit the number of outgoing messages sent during a certain period of time. It can complicate your work if you send emails in large quantities on a daily basis. This add-in will plan the email distribution according to your server limitations. It will save you plenty of time by automating the mailing process and letting you avoid all those "exceeded limit" errors.

4. E-mail Reminder

This add-in is what you need if you are out of office every now and then, but need to synchronize with your Outlook reminders. Email Reminder will resend the meeting and task notifications to your mobile or another PDA via e-mail. Most mobile operators provide such channel for e-mail and SMS, which enables the feature.

5. Message AutoFill

Suppose you need to copy your boss on every email sent from the Meetings folder or you need to use a specific account when you work in the Foreign Customers folder. This tool will speed up your correspondence by filling the "To", "From", "CC" and "Subject" fields automatically and selecting the specified account when you work in particular Outlook folders.

6. File Send Automatically

You are the one to update the important files and inform your co-workers about it. You simply cannot forget to update everybody about every single change in the price or product list. This smart tool for Outlook will do it for you! Just configure File Send Automatically, make the necessary changes in a document and voila – the add-in already delivered the updated file to all the recipients you selected. In addition, the program can rename/relocate/delete the files after sending them.

7. Working with Mailing Lists

This add-in helps you add the necessary addresses to a list. It also makes it possible to search for email addresses in Outlook folders and text files on your PC. Then you can add the found items to your contact folder, address book, or distribution list. If you actively work with contacts and send group messages, this add-in will automate the search and create lists with addresses for you.

8. Email Redirect

When you forward an email, the message is from you instead of the original sender. Fortunately this helpful tool lets you redirect rather than forward messages. The email stays unchanged, and any recipient can reply to the original sender easily.

9. Find and Replace

This program will update the contact information in your Outlook contacts, calendar events, journal items, or appointments. If you need to change some fields in numerous entries at the same time, you can do it in a flash with the help of this Outlook add-in.

10. File Fetch

Use this Outlook add-in if you need to automatically send the required document from your PC when a message containing key words is received. All you need is to create a rule where you indicate the key phrase and the folder with the needed file on your computer. You can send the files out as attachments or turn them into the message body. To protect the sensitive data you can set a password to the file request. This handy tool is irreplaceable if you often receive the same requests or need to get files from your home PC.

11. Attachments Forget

This nifty plug-in for Outlook will never let you forget to add a promised attachment to your email. The tool will search the message for the selected key words and notify you if the file was not added.

12. Attachment Options

With this Outlook tool, you can determine what attachment types shall be considered secure and allowed and what attachments shall be deemed insecure and not allowed. Sometimes you simply need to access the file that was sent to you. However, certain attachment types are blocked to prevent viruses and other malicious code from infecting your computer. If Outlook blocks an attachment, you cannot save, delete, open, or work with it in any way. You actually can, if you have this tool!

13. Task E-mail Scheduler

This application sends a message attached to a task when the latter gets activated. Just create a task, attach a note to it and specify the key word.

14. Contacts Journaling

With this tool you can keep track of the correspondence with a particular person. The add-in adds all events associated with the selected recipient(s) to the Journal. You can easily turn the journaling on or off for all or specified contacts. You can use journaling for contacts stored across different folders. Monitor your mail history with a client or co-worker!

15. Hide Fax Numbers

When you click on the To… button in a message, does Outlook confuse you with fax numbers looking like email addresses? The Hide Fax Numbers plugin prevents facsimile numbers from appearing as email contacts when you click To… Easily pick the needed contact and avoid sending a message to a fax number instead of an email message.

16. Subscription Manager

This flexible tool is designed to let your customers choose their subscription status. They can subscribe or unsubscribe from your emails without needing to contact you directly. In addition the software will automatically add or remove the email addresses from the distribution lists. If you often send messages like newsletters out to groups of recipients, this product is the best tool to update your lists automatically.

17. Manage Reminders

This Assistant improves the standard Outlook reminder option enhancing it with the option to create reminders for any folder and subfolder. Reminders are really handy and can be used with calendar items, e-mail messages, and contacts as well as tasks. However, they only trigger if it is one of default Outlook folders. With the help of this Outlook add-in you will receive notifications for all selected items.

18. Send If Approved

Certain emails require approval before they are sent. This helpful add-in allows to delay sending all or particular emails until they are checked by your chief or supervisor. It can be especially helpful if a new employee is being trained or if several people need to change something in the message before clicking the Send button. This feature will help you make sure that all the messages are proofread and complete.