San Juan County (Utah). County Clerk Incorporation case files

Historical Note

Scope and Content

Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within San Juan County and serve as evidence of"due incorporation of the corporation [UCA 16-2]."

Articles of incorporation constitute a contract between the state and the corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business. This series ended in 1961 when the state became solely responsible for registering corporations.

Arrangement

Arranged by case file number, thereunder by date filed

Research Note

Researchers should be aware that the companies may have multiple files under different case file numbers.

Related Records

Incorporation case files from the Department of Commerce. Division of Corporations and Commercial Code, Series 7184, contain current Incorporations in San Juan County.

Articles of Incorporation register from San Juan County (Utah). County Clerk, Series 25625, The list of companies and assigned numbers can act as an index to case files.

Access Restrictions

This series is classified as Public.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Processing Note

Incorporation Case Files were first scheduled as permanent records in 1978. Permission to microfilm and destroy those records produced after 1896 was granted by the State Archivist, Jeff Johnson, January 3, 1995. The entire series was archivally processed by David Clark in March 1996. After microfilming was completed, the original case files were destroyed. The microfilming was completed in December 1999 and the series updated by David Clark.