The General Data Protection Regulation

At BBK we assist many firms in the Barnet, Chatteris, Croydon, Southgate and Ilford area with their tax and accounting needs, helping them to stay ahead.

Changes to data protection rules have come into effect. As such, businesses must ensure that they are compliant with the regulations. Here we provide an outline of the rules for consideration; further information is available from the Information Commissioner’s Office: www.ico.org.uk.

The General Data Protection Regulation (GDPR) came into effect on 25 May 2018, placing additional obligations on businesses in regard to the safeguarding of personal data.

The GDPR requires all organisations that deal with individuals living in an EU member state to fully protect the personal information belonging to those individuals, and to have documented proof of such protection. The UK's decision to leave the EU has not affected the introduction of the legislation in the UK.

The regulations require a consistent and transparent approach to data processing, and the financial penalties for failing to comply are severe - with fines of up to €20m or up to 4% of total annual worldwide turnover.

Requirements for businesses

While the principles of the GDPR are broadly similar to the existing Data Protection Act (DPA), there are some key changes placing additional obligations on businesses.

The GDPR places a new emphasis on accountability and transparency when it comes to dealing with personal data. While businesses may already be compliant with many of the regulations as covered under the DPA, they are also required to provide documentary evidence of their compliance with the GDPR.

Specifically, the GDPR rules state that businesses must be accountable for their data usage, and must identify a lawful basis for processing personal data.

The GDPR specifies that personal data must be:

processed lawfully, fairly and in a transparent manner

collected for specified, explicit and legitimate purposes

adequate, relevant and limited to what is necessary

accurate and, where necessary, kept up-to-date; where personal data is inaccurate, it should be either erased or rectified without delay

kept in a form which permits identification of data subjects for no longer than is necessary

processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage.

The GDPR builds on the existing rights and principles for individuals under the DPA, as well as introducing some additional rights. Some of the key rights under the GDPR include:

Condition for consent

You must obtain consent from individuals to gather information for specific purposes, and be able to prove that you have done this

Right to access data

Individuals may request details of information that is held about them, how, why and where it is accessed, what categories of data are being accessed and who has access to the information. The maximum amount of time allowed to deal with a subject access request has also been reduced from 40 to 30 days under the GDPR, and the right to charge a subject access fee has been removed (except in the case of unfounded, excessive or repetitive requests)

Right to erasure

Meaning that individuals have the right to ask that data about them is deleted. This would include ensuring that all copies of information are deleted, including data stored in an online cloud system

Right to rectification and objection to profiling

Individuals may request that inaccurate data is corrected, and may object to any profiling that could result in them being discriminated against.

The law places particular emphasis on the issue of consent, stating that an indication of consent must be specific, unambiguous and freely given. Positive consent cannot be assumed from inaction, such as failing to click an online 'unsubscribe' box, or from the use of pre-ticked boxes. Businesses also need to make sure that they capture the date, time, method and the actual wording used to gain consent, so it is important to ensure that your business has the means to record and document such information.

Additional obligations apply to certain organisations and those with more than 250 employees.

Complying with the regulations

Businesses should ensure that they are compliant with the GDPR, as fines for non-compliance may be severe. Some of the main areas to consider include:

Making sure members of staff are aware of the regulations, and providing ongoing training

Identifying the lawful basis for your data processing activity

Reviewing and classifying the personal data your business holds, its origins and who you share it with

Creating an audit trail

Reviewing your procedures relating to consent, requesting and documenting fresh consents from customers where necessary to ensure that your business is seeking, collecting and managing consent in line with the GDPR

Updating procedures to ensure they cover the enhanced rights for individuals, including the right to have data erased and the right to data portability, as well as new protection for children's data and the reduced 30 day deadline for subject access requests

Reviewing your privacy notices

Adopting a principle of 'data protection by design' for all future projects

Including procedures for identifying and investigating data breaches

Assigning responsibility for data protection to a key member of staff; appointing a Data Protection Officer (DPO) will be a legal requirement for some organisations

Making sure that your data and processes are regularly reviewed to ensure that they remain compliant.

Further information and guidance can be found on the Information Commissioner's Office website: www.ico.org.uk.

Client Reviews

Ariaratnam Kandeepan

BBK Partnership

Review from Verified Client

Merseyside | July 2018

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
We are first time business owners and needed help with all the accounting details of the business.

How did Ariaratnam help you?
Kandee and BBK have been our accountants from the start of the business and has always helped us understand the legalities of running our business from a financial point of view and have always been great at taking on certain aspects of the business that we would have otherwise struggled with.

What is your current situation? Have you seen the outcome you were hoping for?
Absolutely. Highly recommend.

What could they have done better?
Still being quite new within the world of business this is a difficult question to answer. Kandee and BBK have always been very patient with us and always on hand to explain and help us with queries.

Review from Verified Client

London | February 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I was seeking expertise on the categories above as I am self-employed.

How did Ariaratnam help you?
He was extremely helpful in making time for me as a client, he even came to my house to ensure that we can complete the documents before the required date.

What is your current situation? Have you seen the outcome you were hoping for?
yes and beyond, as a client I'm very happy since he made the time to offer great, personal customer service.

Review from Verified Client

London | February 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Need my accounts done yearly.

How did Ariaratnam help you?
he helped with ensuring I submitted everything on time and correctly.

What is your current situation? Have you seen the outcome you were hoping for?
great service.

Review from Verified Client

London | January 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
To have everything clear.

How did Ariaratnam help you?
He understood my necessities.

What is your current situation? Have you seen the outcome you were hoping for?
Yes, all done.

Review from Verified Client

London | January 2017

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I am aiming to establish a Paymaster Service business and can only do that through a limited company. Hence the requirement for an Accountant.

How did Ariaratnam help you?
He has regularly for the past 4 years completed my Business Tax returns on a yearly basis. the accounts were completed in good time, and competently, and I am very pleased with the service I have received.

What is your current situation? Have you seen the outcome you were hoping for?
Yes, very professionally completed to my satisfaction.

What could they have done better?
My business has not taken off, except for one or two overseas clients, it is therefore a basic account submission to HMRC every year. From what I have seen so far, the Accountant has performed extremely well.

Review from Verified Client

Middlesex | January 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
starting up with a new business.

How did Ariaratnam help you?
he understood my needs.

What is your current situation? Have you seen the outcome you were hoping for?
yes even better, I was able to retire with some financial security.

Review from Verified Client

London | January 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Change of status to a limited company.

How did Ariaratnam help you?
He gave me advice and helped us through the process of transfer of asset value into the new company and the subsequent recovery through dividends.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.

What could they have done better?
Nothing, I received exactly the service that i was expecting.

Review from Verified Client

Essex | January 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I was looking for an accountant to take an active role in my business and give hands on guidance.

How did Ariaratnam help you?
He explained clearly the role he could play and the benefits he would bring to the business.

What is your current situation? Have you seen the outcome you were hoping for?
Yes Kandee has met and gone beyond my expectations.

Review from Verified Client

Hertfordshire | January 2017

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
At the stage in life where personal pension, state pension, and investment income combine to necessitate tax returns where none had previously been required.

How did Ariaratnam help you?
He listened, and understood what I was hoping to achieve - then explained why that was not possible and that the HMRC documentation was 'gobbledegook' - or plain misleading.

What is your current situation? Have you seen the outcome you were hoping for?
No - but at least I now understand the way that HMRC will view my position.

Review from Verified Client

London | January 2017

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I needed someone to do my personal tax.

How did Ariaratnam help you?
Ariaratnam promptly paid my tax refund due to me.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.

What could they have done better?
No complaints

Review from Verified Client

Hertfordshire | December 2016

4.3 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Started my own buisness.

How did Ariaratnam help you?
Provided me with guidance in the start up process of managing the accounts of my business.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.

Review from Verified Client

Middlesex | July 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I needed the right advise and professional to do the job, rather than guessing... costing me more in the long run.

How did Ariaratnam help you?
He gave solid advice and I felt that he handled my business and circumstances in an assertive and professional manner as if it was his own. He met me personally out of the office which allowed me to be more free and relaxed.

What is your current situation? Have you seen the outcome you were hoping for?
Yes most definately 5*s!!.

What could they have done better?
So far Kandee has performed in the best possible way, so far I have'nt found anything more that he can improve on.

Review from Verified Client

Middlesex | May 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Needed Advice.

How did Ariaratnam help you?
Understood my needs and made suitable recommendations. Gave practical solutions.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.

What could they have done better?
Nonthing

Review from Verified Client

Outside UK | April 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I was disappointed by the services of my old service provider.

How did Ariaratnam help you?
Kandee was very open and tried to understand my situation. He did his best and helped me a lot.

What is your current situation? Have you seen the outcome you were hoping for?
Yes and he gave me insights that went beyond the goals I had in the beginning. So I decided to do things differently. Remarkably the decisions I took are not favorable for the accountant. Still he gave his best knowledge. Thanks a lot.

What could they have done better?
In some situations it would be worth to know the limits of the service you can provide as an accountant. So it is clear what to expect. E.g. tax optimization in GB or help for the small court claims. Anyway great service! Thank you

Review from Verified Client

Essex | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Business required it.

How did Ariaratnam help you?
He's a genuine person who is there to help you. Very knowledgable and easy to get along with.

What is your current situation? Have you seen the outcome you were hoping for?
Yes. Very much so.

What could they have done better?
Genuinely happy with all the service I received. Can't recommend enough.

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
We were looking for more advanced monthly management accounting services to help support the eventual due diligence by potential buyers.

How did Ariaratnam help you?
He quickly grasped the needs of the business and was practical and imaginative in marshaling our internal resources to align with the targets that we had set for him. The coaching my staff received was first class which helped the company move to a successful sale.

What is your current situation? Have you seen the outcome you were hoping for?
Yes - we sold the company.

What could they have done better?
I think he could have been more assertive at the beginning but on the other hand he built trust and relationships before addressing the difficult and challenging matters.

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I wasn't happy with my previous accountant. My friend recommended Ariaratnam.

How did Ariaratnam help you?
Ariaratnam has given me good advice on my business accounts.

What is your current situation? Have you seen the outcome you were hoping for?
I have been very happy with the service so far.

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
We were looking for an efficient, trustworthy, yet affordable accountant to support our fast growing company, an associate highly recommended him and now 8 years on he continues to stand by us.

How did Ariaratnam help you?
Kandee supports us by dealing with the daily and overall management of our accounts. He also offers business advice and support, and will represent us during meetings, conference calls etc.

What is your current situation? Have you seen the outcome you were hoping for?
Yes. Kandee knows the industry inside out. He understands his role is crucial to the running of a business, and he will go over and above to give you accurate results at an affordable price.

Review from Verified Client

Hertfordshire | March 2016

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I was not happy with my existing accountant. Kandee was recommended to me and came up with excellent advice and strategies to make my tax affairs more streamlined and effeicient.

How did Ariaratnam help you?
Advice and strategy. Bringing goodwill into the company, R@D credits etc.

What is your current situation? Have you seen the outcome you were hoping for?
Yes. Efficient service, reviews, prompt replies to questions or concerns.

What could they have done better?
Not really. Overall very happy.

Review from Verified Client

Middlesex | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I was paying quite a substantial amount as a LTD Company for to a well known mulitnational firm for accounting services, where i could not get through to anyone and was not convinced that i was being as tax efficient as possible. I spoke to a friend and he reccomended me to an accountant that he was using, which was Kandee.

How did Ariaratnam help you?
Kandee sat me down and got an understanding of how my company works and instantly looked at making me more tax efficient and i have not looked back since.

What is your current situation? Have you seen the outcome you were hoping for?
Three years on and the my company is running smoothly, is very tax efficient and should we ever encounter any problems Kandee and Co are never too busy available to discuss things.

Review from Verified Client

London | March 2016

4 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
When I started my business as a self employed psychoanalyst I received guidance from Kandee's predecessor.

How did Ariaratnam help you?
He prepares my tax return and will advise on legal tax relief that I am due.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.

What could they have done better?
Don't know

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Starting our company.

How did Ariaratnam help you?
From auditing, setting up our computerised bookkeeping and training our staff. Plus advising on all our tax matters.

What is your current situation? Have you seen the outcome you were hoping for?
Yes - we are very happy.

What could they have done better?
Nothing that I am aware of!

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
After spending a year trying to manage my tax, PAYE, and all else that I would receive from HMRC, I decided enough was enough and I needed to find an accountant.After speaking to a few different accountants - Kandee's friendly, precise and decisive nature gave me confidence that I had found the correct accountant to help me with all my contracting accounting.

How did Ariaratnam help you?
Kandee reviewed what I had done thus far myself from an accounting perspective, and went about quickly tying things up. This involved checking my numbers, filing accounts, filing self assessment, setting up QuickBooks, and generally making sense of all the income made over the previous year.

What is your current situation? Have you seen the outcome you were hoping for?
Yes - Kandee has cleared up all my accounting questions and completed all the necessary accounts on my behalf.

What could they have done better?
Everything has been handled pretty well - though sometimes around busy periods it can be hard to get a hold of the team, so they maybe could do with a bit more support at those times.

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I was self employed previously and required Kandeepan's help on completing a tax return.

How did Ariaratnam help you?
Kandeepan offered top quality advice and help on completing the tax return and introduced a fantastic cloud based service which was convenient and fast.

What is your current situation? Have you seen the outcome you were hoping for?
Yes, it was really good, quick service and Kandeepan is really polite.

What could they have done better?
Perhaps at the start, Kandeepan could have told us what the steps in the tax return were and what our involvement would be, but having said that he was really informative during the steps.

Review from Verified Client

Hertfordshire | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
not looking so happy with the service over 25 years.

How did Ariaratnam help you?
I firt met Kandee as we call him as a young man doing his traning under Alan KayeI LIKED HIM from day oneHe has grown into a Partner and can say a more caring person is hard to find, he has advised and supported me in good and bad times, he is a strength I need and hate to say this with fear of embarrasing him ,but he is someone that tries to take the day today stresses in business out of my lifeLong may we work togetherGreat man!!!.

What is your current situation? Have you seen the outcome you were hoping for?
yes.

What could they have done better?
Honestly since Kandee took over my day to day business, nothing

Review from Verified Client

Middlesex | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I wanted to have simplicity and not get involved in an area I no nothing about.

How did Ariaratnam help you?
Advise, spent personal time, set up meetings outside of his own work schedule as I was travelling.Offered sound advise and assistance.

What is your current situation? Have you seen the outcome you were hoping for?
Yes definitely :).

What could they have done better?
As far as the services so far everything was done with excellence

Review from Verified Client

East Sussex | March 2016

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
To do my self assessment.

How did Ariaratnam help you?
He's an outstanding accountant with good knowledge of how the system works he is advice is extremely vauable .

What is your current situation? Have you seen the outcome you were hoping for?
Without a doubt he informs me straight away of what I will be paying.

What could they have done better?
To be honest there isn't anything that I would want to change at this moment

Review from Verified Client

Surrey | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
As a new company we were recommended by one of our customers that use BBK Accountancy, the company that Mr Kandeepan works for.We were appointed Mr Kandeepan to manage our accounts 5 years ago and have been very happy with his service.

How did Ariaratnam help you?
After sending all our accounts over to Mr Kandeepan, he has completed our financial year end in a very professional manner.He is able to detect any errors and rectify them easily and explains the way to do entries or adjustments going forward.

What is your current situation? Have you seen the outcome you were hoping for?
Our accounts are finalized in a quick and concise way.For our company , data entry has been made easier and time has been saved by advice we have been given by Mr Kandeepan.

What could they have done better?
I cannot think of anything that could have been better. I can say that if I have had any kind of accounts queries then patience and good explanations to questions that I have asked, is what I would want and have received

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Startup of the company.

How did Ariaratnam help you?
Took care of the entire process of starting up, setting the VAT accounts, book keeping, Companies house legal formalities and advice relating to managing the finances appropriately without being too intrusive.

What is your current situation? Have you seen the outcome you were hoping for?
Always and continue to get excellent service.

What could they have done better?
Make securely available the companies document on the cloud, as I am well aware of Kandee's capabilities in the IT world and his ability to enable this as an offering!!

Review from Verified Client

Hertfordshire | March 2016

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I needed friendly and professional advice with the growing portfolio of my businesses.

How did Ariaratnam help you?
He took the weight of my shoulders in numerous areas mentioned above.

What is your current situation? Have you seen the outcome you were hoping for?
Of course Top guySaved me a lot of m.

Review from Verified Client

Middlesex | March 2016

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
I needed an accountant to take over from my previous accountant who had defaulted and left me to deal with the mess that he had left behind. The friend that had recommended the previous accountant was not happy with the situation and he then recommended me to Kandeepan.

How did Ariaratnam help you?
He liaised with the HMRC and re-filed my accounts and advised me about the different options I had with regards to my financial situation as I was a higher rate tax payer on one side and on the other side my company was running at a loss. He reconciled everything and sorted my accounts from that point onwards.

What is your current situation? Have you seen the outcome you were hoping for?
Definitely and at least now I am becoming conversant with the way my accounts are and I am more involved.

What could they have done better?
I think he has done a lot more than I had anticipated and he is always available for me, even if both of us are outside the UK, he still calls me and email me accounts and issues related to them.

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
As I did not get the professional back services, I have to leave my previous accountant and came to Mr. Kandeepan.

How did Ariaratnam help you?
He was very prompt, did spend time to understand my business, took charge to resolve all the outstanding and his back up staff team are intouch on a regular basis to keep up their professionalism to the highest level.

What is your current situation? Have you seen the outcome you were hoping for?
Yes, I am very happy and pleased with Mr. Kandeepan and his support staff support.

Review from Verified Client

London | March 2016

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Starting a business.

How did Ariaratnam help you?
Ariaratnam has been working with our company for the past 18 years, and with our previous company before that. He always gives excellent service and advice. I always recommend him to others without hesitation.

What is your current situation? Have you seen the outcome you were hoping for?
Always good service. He has help our company grow.

What could they have done better?
Can't think of a thing. As questions/problems arise he is always available to help/advise

Review from Verified Client

London | March 2016

4.7 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Full financial support and accounting.

How did Ariaratnam help you?
He is been helpful from the start of the company. He always gives us very good advice on all financial matters. Very easy to approach and very knowledgeable in his field of work. We have taken his advice and outsourced our bookkeeping and it has helped us to focus on core issues and develop our business.

What is your current situation? Have you seen the outcome you were hoping for?
Definitely, I have seen the results and it is way beyond our expectations.

What could they have done better?
Nothing more

Review from Verified Client

Merseyside | December 2015

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Starting a business.

How did Ariaratnam help you?
Amazing friendly service - so helpful and great at helping us understand our business finances. Thank you so much. Really helped take the fear out of dealing with our accounts. Absolutely recommend to anyone looking for help with their business.

What is your current situation? Have you seen the outcome you were hoping for?
Very much so!.

What could they have done better?
Nothing, very professional and great to work with.

Review from Verified Client

London | December 2015

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Needed to out source our accounts for a medium sized buisness.

How did Ariaratnam help you?
He has a personal service is accessible even outside his alloted time for us and really made it feel like he was part of our company and team.

What is your current situation? Have you seen the outcome you were hoping for?
yes he is still doing our accounts, we are very happy with him.

What could they have done better?
I genuinely cannot think of any way more he could have helped

Review from Verified Client

Cambridgeshire | December 2015

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
necessary as a limited company.

How did Ariaratnam help you?
Help set up our sage system along with all tax affairs running in order plus our Payee.

What is your current situation? Have you seen the outcome you were hoping for?
yes with Ariaratnam help.

What could they have done better?
there is nothing that could have bben done better for us

Review from Verified Client

London | December 2015

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
Company needed one.

How did Ariaratnam help you?
Annual Accounts.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.

Review from Verified Client

London | December 2015

5 out of 5

Advice: Service: Value:

What were the circumstances that caused you to look for an Accountant?
New business.

How did Ariaratnam help you?
Great accountancy service. Quick and efficient and always available to give good advice. If you're looking for an account to help your business then look no further. Highly recommended !.

What is your current situation? Have you seen the outcome you were hoping for?
Yes.