Meet for Zippys Son - Organisation

I hope im not tredding on peoples toes but as it has gone viral i thought perhaps splitting the organisation details from the main thread would be beneficial to keep everything clean and easy to see because im sure Zippy has more on his mind so if the community can take some of the heavy lifting then that would probably be helpful

now what i have done is left the spaces blank for people to fill themselves in/any offers of help

To keep this neat and tidy what i am suggesting is that for every offer of help/advice/confirmed the template above is copied into each post and any comments you add to it tag your username on the end of it so its easy to see who has offered what

Any commercial people coming and how to set them up
-Vinylworx
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SUGGESTION - I would suggest that for trade people a dedicated area is set aside - Suggested by samuelellis

Police (potentially)

The police will probably need to be contacted about this, we need to nail down the location before approaching the police

Butty van?
user stualex has advised he may be able to get a butty van to attend - suggest awaiting for confirmation of location incase it moves again

Would other people think that a butty van would be a good idea to have? - my thoughts are with the sheer amount of cars it would be a good idea to provide food onsite to avoid people driving about looking for food

I live about 1 mile down the road from York raceway, Unfortunately I'm not there to pop down and have a chat with them r.e the meet. But I've emailed them for their contact numbers so one of the organisers can chat to them.

Hopefully they get back to me sooner rather than later. The venue itself would be more than capable of holding the required amount of vehicles, its huge!!

There would be no bother from plod either as its off the beaten track so to speak.

I've just rang one of the lads at home now and he's driving down now to see if theres anyone to have a chat too r.e the meet and get some contact numbers.

West Yorkshire Cruise have already got a lot of this covered.
We will be asking people on the event [that has over 700 attending] to help out on the night and put their names down for marshalling etc.

If too many people try and do the same things, stuff gets missed and people start getting too many people involved. We have done many events in the past with a massive show coming up at the end of Sept, so we have the experience. Feel free to message me if you would like to help out. Thanks

[quote][Nik Gawthorpe Does anyone have a contact number or email add for zippy? I work for Ginetta cars in leeds I know is not a scooby or an evo but we can give him a tour of the factory sit him in a few race cars and take him for a spin in one of the G60 super cars...

Nik Gawthorpe Nice one Andrew, I spoke to the P.R at work , she has posted on the facebook page thay will do what ever thay can to help and he can come to one of the next race meetings BTCC or British GT if he is well enough to travel in the next couple of weeks.

Hi guys
Sorry cant be much help as flying at the weekend but seems under control last night emailing busta and tone now it gone massive
Insurance
Event insurance services .co.uk
Cost will be aprox £150
You must have it for any venue or show cover for a million and up to 1000 people last time I used them it might be £200 for over 1000 now

Can be organised with credit card over the phone and emailed policy for the next day and a hard copy posted in 2days ,hence that why I need the list when I organise the NBO for numbers
Marshalls
Ok for a thousand cars aprox you are going to need a team of 40 minimum
Suggest you start a list on scoobynet for help immediately on that
Each marshall should really wear a yellow jacket for visibility
I use 20 to park 400 cars at the NBO in just under an hour
Will need a team briefing and say 2marshalls per line of 50 just to get them in as it's a Hugh logistics exercise and will need a line of marshalls 4meters apart at the entrance to lead them on and keep the cars moving otherwise you get serious backlogs that can go for miles unless they are moving quickly
Its a great job marshalling them as they see the cars coming in first hand

First aid officers
You will need 2/3 so just put a request out on scoobynet ,plenty people are qualified so will need them there preferably to Marshall as well
Food vans thats good recomend 3/4 for numbers expected and of course ask them to donate
Buckets for collection covered with cling film to keep the tenner dry
A sign up for no change given as we always get an idiot or two wanting change from a tenner
Suggest a tenner per car so you don't have to bother with loose change or coins which take time to count
If you can get zippys charity there woth their buckets it will take the pressure off the marshalls
We normally have 4buckets for the NBO and all get full as people drive in as the cars pile in suggest a couple of buckets collectors walk up the length of the cars getting money as its helps with quickness for collection as that slows things down with people looking for their wallet
Toilets is now a major consideration which will have to be provided ,that's one thing I've no experience with as Lightwater valley supply them with the field so not sure how a ratio of toilets per people expected works prehaps a toilet company can gave the figures and price and will need set up the day beforehand
We always have a sound system and dj at the NBO which takes a bit of setting up prehaps someone local has a contact dj as you do need a man behind the mike
Trophies seem sorted and of course you Conner should present them although to walk around 1000 cars would be too much for anyone to walk up and down the rows as it takes 1 hour to walk around 400 cars at the NBO ,hence we have an arena maybe if zippy and Connor were there at the start as its a great feeling watching the cars come in ,hence I like to greet them all at the NBO ,make sure a photographer is there to get magic smiles and happy faces ,also make sure there is a umbrella or sun cream depending in the weather
If its going to be muddy ,possibility of a 4/4 might be needed to pull cars out of the mud for a fee to charity of course and maybe some cardboard or boards to put down at the entrance as 2wd cars spin and get bogged down more then AWD
When did the first NBO and had 400 cars we had 8 rows of 50 so maybe 3 /4 a marshalls per Row to get them stacked up as close as possible ,don't worry about door dents a you might need the space ! Also a full space in front so cars can drive away from it and not get blocked in .that is an important job for marshalling otherwise people just park up and leave too much space and you will panick big time if spaces are getting filled up
Depending on a list prehaps a meeting point for 100 cars at the difference meeting points as a block of 100 cars are easier with a phone call made to the field
Also a convoy leader is importance at a meeting point to gave a safety briefing and to make sure no car overtakes him so he then can keep the speeds down to a legal limit otherwise people tend to let rip and risk accidents on a convoy which would be a disaster for the event

Make sure you get someone to do a free Conner and zippy banner too !

Sorry to give you guys even more work but these things is what I've learned from ten years of the NBO

Hi guys
Sorry cant be much help as flying at the weekend but seems under control last night emailing busta and tone now it gone massive
Insurance
Event insurance services .co.uk
Cost will be aprox £150
You must have it for any venue or show cover for a million and up to 1000 people last time I used them it might be £200 for over 1000 now

Can be organised with credit card over the phone and emailed policy for the next day and a hard copy posted in 2days ,hence that why I need the list when I organise the NBO for numbers
Marshalls
Ok for a thousand cars aprox you are going to need a team of 40 minimum
Suggest you start a list on scoobynet for help immediately on that
Each marshall should really wear a yellow jacket for visibility
I use 20 to park 400 cars at the NBO in just under an hour
Will need a team briefing and say 2marshalls per line of 50 just to get them in as it's a Hugh logistics exercise and will need a line of marshalls 4meters apart at the entrance to lead them on and keep the cars moving otherwise you get serious backlogs that can go for miles unless they are moving quickly
Its a great job marshalling them as they see the cars coming in first hand

First aid officers
You will need 2/3 so just put a request out on scoobynet ,plenty people are qualified so will need them there preferably to Marshall as well
Food vans thats good recomend 3/4 for numbers expected and of course ask them to donate
Buckets for collection covered with cling film to keep the tenner dry
A sign up for no change given as we always get an idiot or two wanting change from a tenner
Suggest a tenner per car so you don't have to bother with loose change or coins which take time to count
If you can get zippys charity there woth their buckets it will take the pressure off the marshalls
We normally have 4buckets for the NBO and all get full as people drive in as the cars pile in suggest a couple of buckets collectors walk up the length of the cars getting money as its helps with quickness for collection as that slows things down with people looking for their wallet
Toilets is now a major consideration which will have to be provided ,that's one thing I've no experience with as Lightwater valley supply them with the field so not sure how a ratio of toilets per people expected works prehaps a toilet company can gave the figures and price and will need set up the day beforehand
We always have a sound system and dj at the NBO which takes a bit of setting up prehaps someone local has a contact dj as you do need a man behind the mike
Trophies seem sorted and of course you Conner should present them although to walk around 1000 cars would be too much for anyone to walk up and down the rows as it takes 1 hour to walk around 400 cars at the NBO ,hence we have an arena maybe if zippy and Connor were there at the start as its a great feeling watching the cars come in ,hence I like to greet them all at the NBO ,make sure a photographer is there to get magic smiles and happy faces ,also make sure there is a umbrella or sun cream depending in the weather
If its going to be muddy ,possibility of a 4/4 might be needed to pull cars out of the mud for a fee to charity of course and maybe some cardboard or boards to put down at the entrance as 2wd cars spin and get bogged down more then AWD
When did the first NBO and had 400 cars we had 8 rows of 50 so maybe 3 /4 a marshalls per Row to get them stacked up as close as possible ,don't worry about door dents a you might need the space ! Also a full space in front so cars can drive away from it and not get blocked in .that is an important job for marshalling otherwise people just park up and leave too much space and you will panick big time if spaces are getting filled up
Depending on a list prehaps a meeting point for 100 cars at the difference meeting points as a block of 100 cars are easier with a phone call made to the field
Also a convoy leader is importance at a meeting point to gave a safety briefing and to make sure no car overtakes him so he then can keep the speeds down to a legal limit otherwise people tend to let rip and risk accidents on a convoy which would be a disaster for the event

Make sure you get someone to do a free Conner and zippy banner too !

Sorry to give you guys even more work but these things is what I've learned from ten years of the NBO

It needs someone to take it in their hands, there is a list of names on zippys original thread, make sure you get your names down so they have an accurate idea of numbers attending for insurance and police etc. if I can help feel free to ask

So from what it looks like WestYorkshireCruise are organising it on behalf of zippy from what i can see from facebook - if that is true then this thread is redundant

We personally at Vinyl Worx are Working with bustaMOVE, and the odd contact with zippy to get a hold of this event, and make it what it should be we have also contacted the police, and are proving stickers and a banner. The cap on numbers is needed as as bustaMOVE said zippy's family want to keep the location.

The last thing we all need is for it to turn in to the usual friday night at the local car park with idiots, forum members that personally know zippy will get priority and any forums/clubs he is associated with This will also help prevent the usual idiots, as we are all responsible adults.

So lets all turn this in to a meet never to be forgotten and have a good time, and make sure zippy and Connor and family get the meet they wanted!.

Right people we need a organised numbers from all car clubs who will be attending.
We will adjust numbers as they change, we really need to keep a limit in the numbers who are attending, please accept our sincere apologies.

Scoobynet 100

Car sponsor organisers (event cars) 200 approx

Local car clubs (Subaru) ???

Other car clubs ???

Can you please copy n paste the above and fill in your numbers from your clubs naming your club and total cars attending so we can work on exact figures

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