1.††† This report seeks Councilís
approval to establish a selection panel to identify, assess and recommend to
Council up to three independent Trustees to be appointed to the Hutt City
Community Facilities Trust (CFT).††

Recommendation

That the Committee recommends that Council:

(i)†††††††† approves
the appointment of a selection panel consisting of the General Manager
Community Services, outgoing CFT Chair (subject to his agreement) and a
Councillor to identify, assess and approach potential candidates for the position
of up to three independent Trustees on the Hutt City Community Facilities
Trust (CFT), in accordance with the Councilís policy for the Appointment of
Directors; and

(ii)††††††† approves
this process for future appointments to the board of the CFT; and

(iii)†††††† delegates
to the selection panel the power to negotiate and decide an amount to be paid
as an honorarium for the new Chair up to the existing remuneration
level.†††††

Background

2.††† Council
established the CFT as a Council Controlled Organisation (CCO) in 2012.

3.††† The CFT will own
and administer leisure and community facilities in Hutt City, redevelop
facilities in future in line with the integrated facilities model and
Integrated Facilities Plan, and help raise funds for the redevelopments. The
CFT is administered by a Trust Board made up of between three and seven
trustees (one of whom is a Councillors representative).†

5.††† Sumati Govind
resigned as a Trustee in October 2016. At its October Board meeting the CFT
agreed to advise Council of the resignation but leave the matter of a
replacement Trustee to be considered in the new year.

6.††† At the CFT
meeting on 20 March 2017 the Trust discussed the resignation of the Chair,
Alister Skene (with effect from 30 June 2017) and the term of another Trustee,
Max Flowers, which is due to expire on 13 August 2017.† In addition, another
Trustee, Andy Leslie, has recently resigned, with effect from 30 June 2017.

7.††† Councilís policy
on appointing trustees for CCOs is the same as the policy for the appointment
of Directors.† This policy follows best practice for governance appointments.†
This process involves appointing a selection panel which will undertake a
selection process.† A copy of the policy is attached as Appendix 1 to the
report.

8.††† It is suggested
that the panel be made up of the General Manager Community Services, the
outgoing Chair (if he agrees) and a Councillor representative.

Consultation

9.††† No
consultation has been carried out in the drafting this report.

Policy Considerations

10.† The Hutt City Community Facilities Trust Deed of Trust provides
that:

ď9.2
†††††††† Trustee Appointment and Removal: Subject to clause 9.1, ††††††††† the
Council has the power at any time:

9.2.1 ††††††† Appointment: to
appoint an additional Trustee or Trustees;

9.2.2†††††††† Reappointment: to
reappoint any retiring or retired Trustee ††††††† as a Trustee; and

9.2.3†††††††† Removal: to remove
a person from office as a Trustee;

and such appointment,
reappointment or removal must be notified in writing by the Council to the
Trustees.Ē

Other
Considerations

11.† In making this
recommendation, officers have given careful
consideration to the purpose of local government in section 10 of the Local
Government Act 2002.† Officers believe that this recommendation falls within
the purpose of the local government in that it supports the CFT which is
providing community services. It does this in a way that is cost-effective
because it is going through an internal process involving no additional costs.