Hendrix College

FUNDING REQUEST
WORKSHOP
January 20, 2011
Odyssey Funding
Who is eligible for Odyssey
funding?
How does one request
Odyssey funding?
Three important resources:
• Odyssey Office
• Odyssey Program
Guide
• Your project sponsor
Four easy steps
1. Generate and develop an idea
for a project.
2. Prepare a proposal and
budget.
3. Complete the paperwork.
4. Turn the materials in.
Generate and Develop
Your Project
•What do you want to do? Why do you want
to do it?
•Gather background information.
•Select and consult with an appropriate
sponsor.
Prepare the paperwork
Proposal Form
Narrative (with sponsor approval)
Signatures
Funding Request
Abstract
Attachments (if needed)
Odyssey Budget Request Form
Budget Attachments (if needed)
Odyssey Forms
Proposal Funding Request -NEW-
Form Form Odyssey Budget Request Form
Writing Your Narrative
• First paragraph-describe your project.
• Next pages/paragraphs-detail your methods, timeframes, and
objectives. Address any possible concerns the CEL may have.
• Concluding paragraph-make the case for Odyssey credit. Explain
how the category you have chosen is appropriate.
• 2-4 pages in length.
• Use the available resources:
--sample proposal handouts in the Odyssey Office
--checklist on the back cover of the Odyssey Program Guide.
Prepare a budget
• Think through all the steps of your project
• Think through all the steps of your project
• Check your math!!
$25
$15
$10
Budget Details
What else do I need to
know about a budget?
The CEL generally does not fund:
• tuition at other colleges or universities;
• stipends for paid internships ;
• durable equipment, hardware or supplies;
• projects by seniors which take place predominantly or exclusively after
their graduation;
• ordinary expenses to travel abroad (passports, visas, immunizations,
etc.);
• study abroad.
Stipends
Budgets that include student or faculty stipends must
include the Hendrix share of FICA expenses (7.65%
of gross salary). The recipient’s FICA expenses will
be deducted from the gross salary.
Example:
$2,400.00 for 8 weeks
$183.60 for the Hendrix FICA
$2,583.60 total stipend request
Things to consider:
We aren’t made of money.
It’s a very competitive process.
Faculty and students have an equal chance at getting
funding.
The goal of the CEL is to be fair and prudent in the
allocation of funding.
Have a back-up plan if you wish to pursue your project
and you don’t receive funding.
Odyssey credit granted to a project is independent of funding decisions.
Odyssey Deadlines
October 1, 2010
Spring Semester 2011 projects
February 1, 2011
Summer 2011 projects
NOTE: The February 1 deadline is the most
competitive of the year.
April 1, 2011
Fall Semester 2011 and Winter Break projects.
Due by 5 p.m. on the day of the deadline
to the Odyssey Office in SLTC 246.
What happens after
I submit my request?
1. Proposal approved for Odyssey credit - you
are sent a letter.
2. Paperwork is forwarded to the CEL for
consideration.
3. CEL reviews all requests, deliberates and
votes. Allow
4. Funding decisions sent to the Committee on approximately
Faculty for final approval.
FOUR weeks
5. Notification letters are sent to all proposers.
for the decisions
to be finalized.
The Committee on Engaged Learning makes
the funding decisions.
The members of the Committee for 2010-2011 are listed below:
Dr. Joyce Hardin (Biology), Chair of the Committee
Dr. Jon Arms (Foreign Languages)
Dr. Jay Barth (Politics), Director of Civic Engagement Projects, ex officio
Dr. Peg Falls-Corbitt (Philosophy), Associate Provost for Engaged Learning,
ex officio
Dr. Nancy Fleming (Music), Director of the Odyssey Program, ex officio
Dr. Dorian Stuber (English)
Dr. David Sutherland (Mathematics), Associate Provost, ex officio
Dr. Ann Wright (Physics)
Claire Burns and Lydia Nash, representatives appointed by the Student Senate
You can contact the entire committee by e-mail at cel@hendrix.edu.
NOTE: If you choose a CEL member as your sponsor, that person
will not participate in evaluating your request.
What happens if I receive funds?
Sign a form agreeing to the following before any funding will be released:
By accepting this Odyssey grant, I hereby acknowledge my obligation to complete the project for
which this funding is awarded within ONE YEAR of the time of this acceptance or by the time of my
GRADUATION from Hendrix College, whichever comes first. If I fail to participate in the project or am unable
to complete the project prior to the deadline established in the preceding sentence I shall refund to Hendrix
College the full amount of the grant set forth above. I acknowledge that the project is not considered
complete until a Project Completion Form is submitted to and approved by the Hendrix College Odyssey
Office.
Sign a Waiver of Liability Form (if you receive funding for a project that involves
travel).
Participate in a mandatory orientation session at the end of the semester (if your
project will take place overseas).
Special Situations
• Travel to Countries on the State Department Warning
List (travel.state.gov)
• Research with Human Test Subjects
• Medical Service Work Abroad
If your project involves any of these situations, consult with
the Odyssey Office or see the Odyssey Program Guide
for specific policy information.
Finishing up…
Turn in a Project Completion Form
Share your photographs to document your experience with the
Odyssey Office or Communications.
Share your experience with the campus:
Odyssey Exemplar Presentations
Questions?
Go ahead and ask!
Good luck on your funding request!