The caption creator tool can be accessed using the illumirawebsite using the Edit object page as well as from with an LMS resource through the illumiraLTI tool. To view details on who can access the tool please see our support article on Accessing closed caption tools for illumira media resources

Users having access permissions to the caption management and tool feature (discussed above) can directly create and manage captions for their media content from within a Learning Management System (LMS) environment. For LMS systems integrated with the illumiraLTI tool, users using the tool to upload media into illumiracan also create and add closed captions to them as well.

To access the caption creator/ management page select the Manage CC option from the admin link on the player. You will be directed to the closed caption creator/ management page.

Creating closed captions for a media object: For media objects that do not have any closed captions associated with them the user can create a new caption file, by selecting the "Create a new draft" option. Users can create caption files and save them as drafts for completion at a later time if needed.

Editing and deleting closed captions: For media objects that have a previously created/added closed caption or a draft caption file the user will see all the added captions listed as per their labels.

With illumirasupport for multiple and multi-lingual closed captions a media object can have more than one closed caption file. For e.g. English, English SDH, French, Spanish, German etc. Using this interface users can delete or edit the existing captions for an object.

A note on draft versions of closed captions files: Users can create closed caption files and save them for completion and publishing at a later time. Such caption files are referred to as " Draft versions" A user can save one draft version for each media object. Every draft version caption file is unique to the user and to that individual object.

Replay from the set start time: If the start time of the segment is set then this option replays the media from the set start time.

2. Caption text editor options:

The caption text editor lets users provide the text input to the content spoken in the caption segment.

Users have the option to use formatting tools such as 'Bold', 'Italic' and 'Underline' any text input in the text box

Users can also provide any special characters if needed into the text-box by opening the special character dialog box and selecting the appropriate character from there.

3. Start time/ End time options for the caption segment.

Lets users provide the start and end time to the caption segment

Set Current: Users can click on this option to set the time from the media scrubber location.

Once the fields are entered the user can click on Save or Save and Add to add the caption segment.

Submit: Submits the caption segment. But leaves the text and timing values intact for further edits.

Submit & Add new: Submits the caption segment. Clears the text-box and timing values in the Start/End time text boxes.

Revert: Reverts the caption segment to the last Submitted state, undoing any updates made. Not applicable for caption segments that are

Submit & Added

.

4. Options available for created caption segments:

Select all segments: Can be used to select all caption segments with one click.

Un-select all segments: Can be used to de-select all selected caption segments.

Add caption: Click on this option to add a new caption segment.

Split caption segments: Selecting a caption segment and clicking this option splits the caption segment into two separate captions. Can be applied where the caption text is very long.

Merge caption segments: Use this option to merge two consecutive caption segments that are short, into one segment.

Delete captions: This option deletes all selected caption segments.

Insert before: This option lets the user insert a caption segment before the one selected, if applicable. It automatically loads the end time for the user.

Insert after: This option lets the user insert a caption segment after the one selected, if applicable. It automatically loads start time and the end time for the user. The end time that is loaded automatically is the media end time. The user can modify this value and provide a custom end time according to the caption segment.

Add Delay: This option lets the user add a fixed time delay to the caption start and end times if needed.

5.Individual caption segments:

These are the individual caption segments created by the user. Each caption segment has its own start/end time and associated text.

Users can click on an individual caption segment to edit its properties with the options listed above.

Click on the playback button next to a caption segment to play the media object starting from that segment.

Note: If a user selects more than one caption segment the text editor along with the start/end time filed will not be displayed.

Users can use the keyboard shortcuts to quickly create and add caption segments. Using the suggested workflow listed below, any user can create and add caption segments to provide closed captions to a media object.

Listed below are the available keyboard shortcuts.

Keyboard Shortcuts

3

Pause/Play the media

1

Sets the start time to the caption segment

2

Sets the end time to caption segment

Enter/Return

Save the caption segment

Shift+Enter

New line for caption text

U

Rewind video for 5 seconds

I

Rewind video for 2 seconds

O

Forward video for 2 seconds

P

Forward video for 5 seconds

Esc

Take focus out of text-box

Workflow to add closed caption using keyboard shortcuts:

Follow the steps in the order listed below to create and add closed captions to a media object.

3: Press this key to Pause/Play the media playback anytime.

1: Sets the start time to the segment.

2: Sets the end time and places the cursor in the text-box (puts the focus on the text box). Type the required text for the caption segment.

Enter/Return: Save and add the caption segment. Also automatically loads and sets the next start time into the tool.

Shift+Enter: Allows a new line for caption text*.

*Optional step. (Recommended that a caption segment have maximum 2 lines per segment)

Once a user has completed adding or modifying all caption segments for the media title, the crated caption can be published so that its added to the media object and made available to users watching the media file. Users can publish more than one caption file for a particular media object.

To publish a caption file, select the publish option from under the menu listed options.

The user is presented with the option to replace an existing caption file or to add the caption as a new file.

The user is required to select the caption language and provide an appropriate label name to the caption. The label name is displayed to users as a choice when selecting captions during media playback.

Once ready click on the publish option. The caption is now available for users to access while playing back the media.