Productivity
reports use time sheets to show how the shops
time is spent.

These reports are the best way to
see how people work -- by client, job, or task.
Productivity reports show the hours, cost amounts,
and billable amounts for both billable and non-billable
hours, so youll see a complete picture of
your work.

Productivity reports show time by work date. Like time reports, productivity
reports show hours posted from time cards and time sheets. But unlike time
reports, productivity reports only show totals -- so you wont see individual
time entries. This makes productivity reports much more concise (and probably
more usable) than time reports.

Productivity reports dont show billings. Theyre less concerned
with how the time was billed (or not billed) than with how the time was actually
spent, since the cost of your staff is mostly fixed (unless theyre freelancers,
that is). One reason for printing productivity reports is to see how time is
being used, and especially if it is being managed properly. One of the reasons
to track productivity is to ensure that the right people work on the right
clients (i.e., the higher-paid staffers should only work on the most profitable
clients, etc.).

Productivity reports can also help you balance your work load. If one staff
member is consistently logging more hours than other staff, youll see
it in their total hours -- theyll be higher than others. You can use
this information to move work around, so that everyone is working more efficiently.

Time reports vs. productivity reports

Productivity reports show time in summary, while time reports show time in
detail. Productivity reports are designed to give managers a clear idea of
how the staff spends their time over a week, month, quarter, or year.

The analysisreports allow you to see which tasks were completed
on time and which were late, or a list of missed deadlines can be printed for
each staff member

Time reports, in contrast, are designed for day-to-day time accountability.
Time reports show every time entry, including a lot of extra information (like
rates and descriptions) that is interesting but not meaningful to management.
For productivity purposes, time reports simply show too much detail. Time reports
are ideal, however, for seeing time before billing. Since time reports show
the time entrys detail, they give you enough information to intelligently
decide what to bill -- and what not to bill.

Tips for tracking staff productivity

Productivity
reports for a long time period can take some time to print, depending
on the quantity of time sheets selected.

Print
productivity weekly to analyze how everyone managed their time.

The cost and billable amounts are totaled from time sheets using the
tasks or staff members cost and billing rates. If someones
cost or billable amounts seem strange, print a time report for the
same range for work dates to see the time details. If you print both
reports for the same time period, their totals will equal.

The
cost and billable totals on productivity reports combine the different
rates used on the staffers time sheets. Your billable totals
will reflect different rates for different tasks on time sheets added
for the selected time period.

The Weekly Time Summary report shows the total hours spent
for each staff member on each day, compared to their total weekly planned hours, for a 7-day period. The staff are subtotaled by department on the report.

The Weekly
Time Analysis report shows the total hours spent
for each staff member on each day, and the specific jobs on which they worked, for a 7-day period. The staff are subtotaled by department on the report.