Protecting Your Personal Information Is Important This Privacy Policy will assist you in understanding how we manage personal information and other information we collect and hold about you.In this Privacy Policy, “personal information” refers to information or an opinion about an identified individual or an individual who is reasonably identifiable. ​What information do we collect and hold? The nature of our business means that we may collect and hold a range of personal information and other information about you. This may include:

name, address, date of birth and contact details

educational history including contact details of schools and teachers

details of your therapy objectives

details of your relationship with the NDIS (if applicable)

Some information we collect and hold is sensitive and subject to greater protections. Sensitive information may include information about your health or medical conditions.

How do we collect your information? We may collect your personal information in a number of ways, including:

directly from you (via email, in face to face interviews, over the telephone, on forms completed by you, or when you write to us or when you attend our seminars)

through digital communications, when you visit our website or use our mobile applications

from third parties such as your psychologist, or from someone who knows you if they have been authorised by you

from government agencies and entities

from publicly available sources of information

from our related entities, business partners and other third parties

You have the right not to provide information to us. However, if you choose not to provide the information we need, it may affect the appropriateness of our services.If you have provided us with information about another person, then you need to tell that other person that you have done so, that they have a right to access their information and that they can refer to this Privacy Policy for information on how we will handle their information.How do we hold your information?

It is important to us to keep your personal information secure. How we hold your information will vary according to the circumstances.

We may hold your information in a combination of electronic storage facilities (including secure computer storage facilities) and physical paper based files on our systems and premises or on the systems or premises of our service providers.

We take reasonable steps to protect your information from misuse, interference, loss and unauthorised access, modification or disclosure.

The information we hold about you is protected by physical, electronic and procedural safeguards and we also require our service providers to follow standards of security and confidentiality.

We may need to keep your information for a significant period of time. However, we will destroy or de-identify your information when it is no longer needed by us.

Monitoring and recording your calls to usWe may monitor or record telephone calls between you and us for compliance, training and quality assurance purposes.

How we use your informationOur main purpose for collecting information about you is to provide products and services to you, to provide you with information about those products and services, to assist you with enquiries and to better service your needs.

To do this effectively, we may use your information for a range of different purposes, including:

for internal administration, including the development of new products and services, systems development and testing and accounting functions

to perform research and analysis, and to conduct surveys

to comply with various legal, statutory and regulatory obligations

for fraud investigation and prevention

We may collect personal details unlikely to be known to other people to help us identify you over the telephone, internet or other digital communications.

Collecting personal information also allows us to meet any legal obligations we might have.

Who we may disclose your information to? Depending on the product or service concerned and any restrictions which apply to the particular information, we may disclose your information to:

our related parties, business partners, associates and affiliates

service providers and specialist advisers to Hunter Learning Clinic who have been contracted to provide Hunter Learning Clinic with financial, audit, research, legal or other services

our third party IT service providers

courts, tribunals and other dispute resolution bodies

anyone authorised by law to obtain information about you

We require our service providers to protect and keep confidential your personal information and to comply with the Act, including the Australian Privacy Principles (or equivalent local privacy laws).

How do we keep your personal information accurate and up-to-date? It is important that the personal information we hold about you is accurate and up-to-date. We realise that information changes frequently with changes of address and other personal circumstances. We encourage you to contact us as soon as possible in order to update any personal information we hold about you.

You can generally update your information over the telephone or face to face. How to access or correct your personal information? Under the Act, you have the right to request access to personal information that we hold about you and to request its correction. Your right to access this information however is subject to certain exceptions under the Act, for example, if the information relates to existing or anticipated legal proceedings. We will, prior to providing access in accordance with this Privacy Policy, require you to provide evidence of your identity.

Where you have a joint account with an individual or a number of individuals, we will permit access to the account details but will not provide you access to the other individual person’s information unless the person you have the joint account with has provided their consent or the law or a court order requires us to.

If you wish to gain access to, or request to correct, the personal information we hold about you, please forward a written request specifying the information you require to:

We will acknowledge your request within 14 days after receipt and will endeavour to address your request in 30 days.

In certain circumstances we may decline your request to access your personal information. Should this occur, we will (within a reasonable time) provide you with a written explanation including the reasons for the refusal. In accordance with the Act we reserve the right to charge you for providing access to any personal information we hold about you. Enquiries and complaints concerning the handling of your personal information If you have an enquiry or a complaint concerning the handling of your personal information by us, you should direct your enquiry or complaint in writing to:

It is our intention to resolve any complaint to your satisfaction, however, if you are unhappy with our response, you are entitled to contact the Office of the Australian Information Commissioner (OAIC) on 1300 363 992 or other contact details on the OAIC’s website www.oaic.gov.au, who may investigate your complaint further. About this Privacy Policy We may change our policies and update this Privacy Policy from time to time. Our up-to-date Privacy Policy is published on our website at www.Hunter Learning Clinic.com.au. All information about you which is held by us, will be governed by our most recent Privacy Policy.

If you are unsure whether you are reading the most current version of this Privacy Policy, please contact us. We can provide a copy of the most current version of our Privacy Policy on request. Contact Details Our contact detailsHunter Learning ClinicTelephone: 0421796100

Website: www.hunterlearningclinic.com.auLinks to third party websites Our website may have links to external third party websites. These external websites are not covered by this Privacy Policy but should have their own privacy statements.

You should consider a third party's privacy statement when using their website.