FOIA Annual Report Workbook2002-11-01FOIA Annual ReportDOLDepartment of LaborADJ BDSAdjudicatory Boards includes the Administrative Review Board (ARB), Benefits Review Board (BRB), and Employees’ Compensation Appeal Board (ECAB)ALJOffice of Administrative Law JudgesASPOffice of the Assistant Secretary for PolicyBLSBureau of Labor StatisticsCFOOffice of the Chief Financial OfficerEBSAEmployee Benefits Security AdministrationETAEmployment and Training AdministrationExec SecExecutive SecretariatILABBureau of International Labor AffairsMSHAMine Safety and Health AdministrationOASAMOffice of the Assistant Secretary for Administration and ManagementOCIAOffice of Congressional and Intergovernmental AffairsODEPOffice of Disability Employment PolicyOFCCPOffice of Federal Contract Compliance ProgramsOIGOffice of Inspector GeneralOLMSOffice of Labor Management StandardsOPAOffice of Public AffairsOSECOffice of the SecretaryOSHAOccupational Safety and Health AdministrationOWCPOffice of Workers’ Compensation ProgramsSOLOffice of the SolicitorVETSVeterans' Employment and Training ServiceWBWomen's BureauWHDWage and Hour Division2012Federal Mine Safety and Health Act of 1977, Section 103(g)(1), 30 USC 813(g)Complaint Information & Interviews of MinersNone41 USC 253b(m)(1)Contractor ProposalsHorbostel V. DOI, 305 F. Supp. 2d 21, 30 (DDC 2003), Summary affirmance granted, No. 03-5257, 2004 WL 1900562 (DC Cir. Aug 25, 2004)Fed. R. Crim. P. 6(e), enacted by Act of July 30, 1997, Pub. L. No. 98-78, 91 Stat. 319Grand Jury ProceedingsSusman v. USMC, 494 F. 3d 1106, 1113 (DC Cir. 2007); Fund for Constitutional Gov't. v. NARS, 656 F. 2d 856, 867-68 (DC Cir. 1981)Occupational Safety and Health Act of 1970, 29 USC 666(f)Advance Notice of InspectionNone2211111848467786848952409463493613438179578371410393902749270143822920102109130101476550271862497253015328237238277183188292512479125146669116434451181721128559137114017534162939622324131194911832282246102125234151906422815213918560192241475As noted above in the Executive Summary, during this fiscal year DOL initiated a review of the data in its FOIA tracking system and identified 996 FOIA requests that were pending in the system and required action. Those requests are now accounted for in this report. Specifically, in FY2011 DOL reported 1,143 FOIA requests pending at the end of the fiscal year. This year DOL is reporting 2,139 requests pending at the start of FY2012. The difference between these numbers represents the 996 requests discovered as a part of the data audit.62542651039NoRecords1687Referred184Withdrawn180FeeRelated56NotDescribed83ImproperRequest31NotAgency65Duplicate285Other4528952478310NoRecords107Referred30Withdrawn9FeeRelated38NotDescribed4ImproperRequest4NotAgency12Duplicate1736142213NoRecords27Referred4Withdrawn2ImproperRequest5Duplicate1Other1791683423NoRecords106Withdrawn3FeeRelated10NotDescribed7ImproperRequest7NotAgency12Duplicate20Other204101291233255NoRecords770Referred10Withdrawn56NotDescribed1ImproperRequest12NotAgency7Duplicate159Other69270175493694NoRecords135Withdrawn65FeeRelated23NotDescribed4NotAgency7Duplicate37Other5421091558715NoRecords224Referred16Withdrawn19FeeRelated3NotDescribed3ImproperRequest1NotAgency9Duplicate11Other755057251214NoRecords862Referred237Withdrawn34FeeRelated66NotDescribed18ImproperRequest109NotAgency48Duplicate58253078547NoRecords38Referred1Withdrawn18NotDescribed1ImproperRequest2NotAgency34Duplicate2Other3238126192NoRecords20Referred4Withdrawn2NotDescribed1NotAgency4Duplicate6Other41881281024NoRecords152Referred3Withdrawn10NotDescribed1ImproperRequest1NotAgency10Duplicate4Other6447915234NoRecords14Referred6ImproperRequest2NotAgency2Other369990NoRecords22NotAgency2Other244900NoRecords5Withdrawn2FeeRelated117000NoRecords7Other18003NoRecords64NotDescribed1NotAgency371100NoRecords26Withdrawn1NotAgency6Duplicate13Other6531243NoRecords16NotAgency3Duplicate139810NoRecords10Withdrawn1NotAgency424330NoRecords15Withdrawn1NotAgency27490015NoRecords132824242NoRecords34Referred1Withdrawn8FeeRelated2NotDescribed1ImproperRequest1NotAgency17Duplicate3Other8125280NoRecords6Other319000NotAgency2Other7981286974191503NoRecords4360Referred496Withdrawn411FeeRelated199NotDescribed125ImproperRequest175NotAgency274Duplicate617Other77619224Requester was asked to narrow scope with no response9Request transferred62Records distroyed in accordance with approved schedule21Case file still open189Information available on web3Misrouted request41Under contest/investgation84Request not perfected40Privacy Act3452N/A00Misrouted request11Request not perfected16Privacy Act1Misrouted request320Request not perfected8Misrouted request6169Misrouted request5454Privacy Act2Request not perfected57N/A00Information available on web1Request not perfected1Misrouted request13Records distroyed in accordance with approved schedule1Request not perfected2Misrouted request14Misrouted request29Request not perfected34Information available on web164Records referred not related or indexed to the requester33Misrouted request22N/A00Misrouted request11N/A00Request not perfected66N/A00N/A00N/A00N/A00Information available on web1Misrouted request5Request not perfected28Misrouted request33Departmental Search Conducted (not a request for processing)7979776Ex. 12Ex. 2122Ex. 384Ex. 42929Ex. 52571Ex. 61076Ex. 7(A)1257Ex. 7(B)81Ex. 7(C)3916Ex. 7(D)1697Ex. 7(E)164Ex. 7(F)2Ex. 23Ex. 443Ex. 521Ex. 615Ex. 7(A)3Ex. 7(C)78Ex. 7(D)6Ex. 7(E)46Ex. 31Ex. 42Ex. 54Ex. 618Ex. 7(A)5Ex. 7(C)20Ex. 7(D)3Ex. 7(E)10Ex. 41Ex. 53Ex. 650Ex. 4737Ex. 5231Ex. 647Ex. 7(A)213Ex. 7(B)3Ex. 7(C)1247Ex. 7(D)598Ex. 7(E)901Ex. 7(F)1Ex. 23Ex. 32Ex. 425Ex. 5157Ex. 6181Ex. 7(A)105Ex. 7(C)675Ex. 7(D)141Ex. 7(E)2Ex. 21Ex. 412Ex. 516Ex. 662Ex. 7(A)16Ex. 7(C)36Ex. 7(E)24Ex. 28Ex. 434Ex. 533Ex. 6481Ex. 7(A)2Ex. 7(C)2Ex. 7(E)1Ex. 25Ex. 435Ex. 54Ex. 613Ex. 7(C)5Ex. 52Ex. 618Ex. 410Ex. 566Ex. 647Ex. 7(A)16Ex. 7(B)4Ex. 7(C)53Ex. 7(D)20Ex. 7(E)24Ex. 32Ex. 42Ex. 51Ex. 614Ex. 7(C)22Ex. 7(D)1Ex. 7(E)1Ex. 57Ex. 68Ex. 41Ex. 51Ex. 65Ex. 41Ex. 62Ex. 7(C)2Ex. 7(E)2Ex. 22Ex. 42Ex. 514Ex. 613Ex. 7(A)1Ex. 7(C)10Ex. 7(D)4Ex. 7(E)1Ex. 41Ex. 52Ex. 68Ex. 12Ex. 2144Ex. 389Ex. 43835Ex. 53133Ex. 62058Ex. 7(A)1618Ex. 7(B)88Ex. 7(C)6066Ex. 7(D)2470Ex. 7(E)1176Ex. 7(F)31912910939112103384719115983684237131226251337648554914712109112031133214010110010000000000000000000000000000032100000000884143541481039194110903251000134202274981311223735710251014600153449101810020020100101001000000000000000000000000000000000000000000000100120000000000195479202354Ex. 45Ex. 51Ex. 7(A)10Ex. 7(C)42Ex. 7(D)18Ex. 41Ex. 7(C)1Ex. 7(E)1Ex. 62Ex. 7(C)4Ex. 7(D)2Ex. 41Ex. 53Ex. 61Ex. 7(A)1Ex. 7(C)6Ex. 7(D)1Ex. 7(A)1Ex. 21Ex. 61Ex. 42Ex. 62Ex. 51Ex. 7(C)1Ex. 7(A)1Ex. 51Ex. 61Ex. 21Ex. 49Ex. 56Ex. 67Ex. 7(A)13Ex. 7(C)54Ex. 7(D)21Ex. 7(E)1NoRecords5Withdrawn8ImproperRequest3NotAgency2Duplicate7Other16NoRecords1Other4NoRecords2Other1NoRecords1Withdrawn2FeeRelated1ImproperRequest10Other60NoRecords1Withdrawn1ImproperRequest9Duplicate2Other9NoRecords1Withdrawn3ImproperRequest1Duplicate1Other4NoRecords1Withdrawn1Other2NoRecords17Withdrawn1FeeRelated1ImproperRequest4Other11NoRecords3Withdrawn1Other4Other1NoRecords32Withdrawn17FeeRelated2ImproperRequest27NotAgency2Duplicate10Other112Untimely4Constructive denial27(A) closed by time of appeal5Supplemental decision issued by component1Abandoned3Moot by subpoena116Initial request1Untimely1Withdrawn24Constructive denial11Constructive denial52Initial request3Supplemental decision issued by component2Amendment1Abandoned260Abandoned2Supplemental decision issued by component37(A) closed by time of appeal3Constructive denial19Abandoned1Constructive denial2Untimely14Withdrawn22Supplemental decision issued by component2Constructive denial3Initial 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was able to achieve a substantial drop in backlogged initial requests, despite having added to the data 996 pending requests that had not, but should have, been included in the FY2011 Annual FOIA report as discussed in the Executive Summary. Whereas all of DOL had 1,430 backlogged requests at the end of FY2011 (as indicated by the updated data), by the end of FY2012, the backlog had been halved down to 735 pending requests. This is attributed to more robust oversight of the departmental oversight of FOIA, the hard work of DOL’s FOIA staff, consistent monitoring of FOIA related performance measures, and sustained effort toward backlog reduction throughout the Department’s 23 FOIA components.DOL experienced a substantial increase from only 87 backlogged appeals pending at the end of FY2011, up to 139 backlogged pending as of the end of FY2012. This is attributed to a substantial increase among the number of incoming FOIA appeals received. Further, due to the nature and complexity of the incoming FOIA appeals the number of FOIA appeals processed decreased from 393 in FY2011 to 354 in FY2012. DOL is looking for ways to address issues regarding the processing of incoming FOIA appeals.387846055002200000077020200110055003300000112000000110033000000000202000000330000000004031000000001211812372012-08-27232012-08-29212012-09-1882012-09-2062012-09-2152012-09-2152010-06-245602010-06-245602012-08-27232012-08-29212012-09-1882012-09-2062012-09-2152012-09-215868286848566895241534938336112781132794093713924102282274921312701225320102256210918244761815550176724971667253029723735223818718318218817051216347915661669384338443018301725122581813177133174453362933392123332421191949473243288310279125351551194622338118861185601850019224As a part of the audit of data in Departmental FOIA tracking system, DOL located 996 requests that remained pending in the system and requiring further action, many of which were received in prior years. Whereas DOL’s FY2011 report stated that 18,012 FOIA requests were received during FY2011, after the addition of 548 FOIA requests identified as part of the audit, DOL is now reporting that 18,560 requests were received in FY2011.As part of the audit of data in the Departmental FOIA tracking system, DOL identified 371 requests that had been fully processed in FY2011 but not fully closed out in the system. Whereas DOL’s FY2011 report stated that 18,129 FOIA requests were processed during FY2011, after the addition of 371 requests identified as part of the audit, DOL is now reporting that a total of 18,500 requests were fully processed during FY2011.4391742418101774423198342281716416422430114549863002211114500112222202120501430735As a part of the audit of data in Departmental FOIA tracking system, DOL located 996 requests that remained pending in the system and requiring further action many of which were received in prior years. Whereas DOL’s FY2011 report stated that 593 backlogged request were pending at the end of FY2011, after the addition of 837 backlogged requests identified as part of the audit, DOL is now reporting that a total of 1,430 backlogged request were pending at the end of FY2011. 12012916210961281010813454115559835424037242624251371065055574915121110112271911201010000000000000000000000000000000000232200003384143933541945143619278141211328137811342201100000000000000001000087139As a part of the overall improvement of DOL’s decentralized FOIA program, OIS continues to promote initiatives that are aimed at improving the FOIA administrative processes across DOL. The Department continues to work towards: improved customer service to our internal and external customers by providing clear and consistent FOIA responses; increased transparency by continuing to make discretionary disclosures of information where there is no foreseeable harm; and expanding DOL affirmative disclosures through the agency website and other mechanisms. DOL has also established robust process measures to closely monitor the timeliness of FOIA processing and backlog reduction. As discussed in the Executive Summary, during FY2012 OIS initiated an audit of the Department’s FOIA data and located a large number of records that had not been properly logged into the FOIA tracking system. While this audit did change some numbers previously reported, we believe that this review resulted in the most accurate data for the purposes of FOIA reporting, ensured that all FOIA requests received by the Department are answered as accurately and completely as possible and gave an opportunity for OIS to address data reconciliation issues and make it a part of our regularly scheduled program reviews. In light of all this, the Department still managed to process more requests than it received and close all of the 10 oldest FOIA requests reported in the FY2011 report. Also, in light of the data audit, DOL was able to make a substantial reduction in the overall backlog, closing a total of 695 backlogged requests.