Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization. Duties include:

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments. Accounting also prepares all required State Controller, payroll, and sales tax returns.

Reports To: Various Library Managers or SupervisorsSupervises: Non-supervisory; may mentor, coordinate and assign work to professional, paraprofessional, clerical, temporary and/or volunteer staffLocation: Job location will be confirmed at the final interview stage of the recruitment process

Are you a bright, motivated, and skilled Management Analyst professional who values the preservation of open space and public access to preserves? Midpeninsula Regional Open Space District is recruiting a highly qualified Management Analyst II to bring finance, purchasing, policy, project tracking and budget expertise to support Midpen’s mission of open space preservation, natural resource protection, and ecologically-sensitive public access. This position will support Midpen’s Land and Facilities Services Department by providing day-to-day finance, purchasing, policy, fleet management, p

The Grant R. Brimhall Library and Newbury Park branch are seeking a part-time Library Aides to assist in a variety of day-to-day tasks in support of the Library’s programs, operations, and services. Part-time Library Aides serve as the primary point of contact for patrons at the Circulation desk, providing consistent, professional, and quality customer service.

The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to interact with a wide range of individuals and groups.

The Library Services Department is seeking an innovative, collaborative, professional and technologically savvy individual for the Public Services team at the Thousand Oaks Library. The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to collaborate with a wide range of individuals and groups.

The current Librarian opportunity is for Adult Services. The list established from this recruitment may be utilized for additional vacancies as they occur.

Assistant City Clerk U - 1900369

This agency is not using CalOpps to accept online applications for this recruitment. Please read the job announcement for details on how to apply.

DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization. Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations; Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

Under the general direction of the Library Director, this full-time, benefitted position serves as the Library’s Chief Financial Officer and manages and directs the Budget and Finance and Facilities Services Sections of the Sonoma County Library. This position is located at the Sonoma County Library Headquarters, 6135 State Farm Dr., Rohnert Park, CA 94928.

TYPICAL TASKS include, but are not limited to:

Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.

Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.

Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.

Manages and participates in the development and administration of the Library’s annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.

Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance, and Facilities Services Sections; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.

Knowledge of:

Principles and practices of government administration, finance, and accounting.

Prepare and administer large and complex budgets including the management of grants, donations, bequests, and endowments; allocate limited resources in a cost effective manner.

Lead in developing and implementing goals, objectives, policies, procedures, work standards for the Budget and Finance, and Facilities Services Sections.

Analyze, interpret, summarize, and present administrative and financial information and data in an effective manner.

Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.

Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Applications must be complete and submitted by the final filing date in order to be considered. Incomplete and/or inaccurate applications may result in disqualification from the recruitment process. Resumes will not substitute for a completed application. Please include transcript document(s).

The application process may contain one or more of the following steps: a supplemental application,

written test(s), skills assessment(s), and/or oral examination(s).

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

Under general direction, provides excellent customer service, plans, organizes, manages, and provides direction and oversight for the Administrative Services Division, consisting of Budget and Finance, Facilities Services, and Human Resources; acts as an integral member of Library Management Team; actively serves as the Library’s lead financial professional and strategist; and performs related duties as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Library Director. Exercises direct and/or general supervision over and provides training to assigned professional, paraprofessional, technical, and support staff.

Class Characteristics

This is a management classification that serves as the lead financial professional and division head for the Administrative Services Division. Responsibilities include oversight of multiple programs directly or through subordinate levels of supervision. The incumbent oversees, coordinates, and reviews the work of staff performing complex professional, technical, and office support related to all programs and activities of the division; develops and administers current and long-range planning activities; manages the effective use of the Library resources to improve organizational productivity and customer service and reach operational goals; and provides highly complex and responsible support to the Library Director in areas of expertise. Responsibilities are defined by overall objectives and involve a high level of complexity and specialized information. This class is differentiated from the Library Director in that the latter has oversight of all Sonoma County Library divisions, sections, programs, activities, and services.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Leads the development of infrastructure and systems to support the Library’s strategic financial objectives according to best practices in government accounting.

Plans, develops, implements, and monitors goals, objectives, policies and procedures of all finance, accounting, and business operations in accordance with objectives of the Library; recommends changes or modifications to Library management.

Ensures the Library’s financial reporting and communications meet legal requirements and the needs of the public, Library Commission, library staff, County of Sonoma, grantors, state and federal government agencies, and other organizations.

Manages and participates in the development and administration of the Administrative Services Division and Library annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments as necessary.

Plans, directs, coordinates, and reviews the day-to-day work of assigned staff in the Budget and Finance Section, Facilities Services Section, and Human Resources Section; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.

Selects, trains, and mentors new personnel in the Administrative Services Division; provides coaching and regular evaluation of staff performance.

Represents the division and/or Library in various external and internal relations such as the Library Management Team, the Library Labor Management Committee, and the Library’s Safety Committee.

Develops procedures and methods to improve operational efficiency and effectiveness in the Administrative Services Division; assesses and monitors workload and support systems; identifies opportunities for process improvement and makes recommendations to Library management.

Prepares a variety of written correspondence including reports, procedures, policies, and memos.

Monitors changes in laws, regulations, and technology that may affect divisional operations; implements policy and procedural changes as required.

Performs other duties as assigned.

COMPETENCIES

Knowledge of:

Principles and practices of government administration, finance, and accounting.

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Applicable federal, state, and local laws, codes, and regulations.

Record keeping principles and procedures.

Modern office practices, methods and computer equipment.

Computer applications related to the work including accounting and reporting software.

English usage, grammar, spelling, vocabulary, and punctuation.

Techniques for effectively representing the Library in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Effectively represent the division and the Library in meetings with governmental agencies, community groups and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Establish and maintain a variety of filing, record-keeping, and tracking systems.

Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.

Make sound, independent decisions within established policy and procedural guidelines.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

Education and Experience:

Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field; and six (6) years of increasingly responsible experience performing professional-level work related to accounting, budgetary analysis, general administration including budget preparation, fiscal analysis, research, and preparation of written reports and recommendations, two (2) years of which included experience as a manager, supervisor, or staff lead.

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

Occasional participation in work activities, meetings, and events outside of the regular work schedule is expected of this position.

Accountant II

This agency is not using CalOpps to accept online applications for this recruitment. Please read the job announcement for details on how to apply.

The City of Berkeley is currently accepting applications for Accountant II in the Accounting division of our Finance Department. The Accounting division maintains the City's general ledger, and prepares the City's internal and external financial statements and reports. Accounting is responsible for all bank reconciliations, development of the indirect cost allocation plans, and quality control review on accounting transactions entered by all departments. Accounting also prepares all required State Controller, payroll, and sales tax returns.

This position is responsible for performing the full range of accounting duties and may have direct responsibility for performing one or more of the following activities: bank reconciliation; general accounting monthly closings; general accounting data entry; preparation of city-wide indirect cost allocation plans; accounting for the City's investment transactions; coordination of the preparation of schedules and work papers for the City's external auditors; preparation of the various required State Controller's Office reports; preparation of quarterly payroll and sales tax returns; coordination of the timely remittance of debt service payments to the fiscal agent (s) or lessor(s); maintenance of the books of accounts for the Berkeley Redevelopment Agency (BRA); maintenance of accounting chart of accounts; preparation or review of the year-end grants and other receivable entries; reconciliation of the general ledger control accounts to the subsidiary ledgers; and assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR).

REQUIRED QUALIFICATIONS:

EDUCATIONPossession of a Bachelor's Degree from a four-year college or university in accounting, or a closely related field, which included at least 24 units total consisting of intermediate advanced governmental and cost accounting.ANDEXPERIENCETwo (2) years of professional accounting experience, preferably in a governmental or public agency.

KNOWLEDGE AND ABILITIES:

Knowledge of: Generally accepted accounting principles and practices for municipal governments; Cost accounting; Budgeting principles and practices and the differences between budget-basis accounting (when the budget is not based on GAAP), and accounting based on generally accepted accounting principles (GAAP); Principles and practices of business data processing and the applications to accounting and financial management; Laws regulating public finance and fiscal operations; Budgeting principles and practices; Modern office procedures, practices, methods and equipment including use of standard personal computer software programs such as Microsoft Word and Microsoft Excel and basic automated data base applications; and How to perform revenue audits and compliance reviews/audits.

Ability to: Review and interpret financial statements, reports, transactions, and records; Verify the accuracy of accounting and financial data; Ensure proper authorization and documentation for disbursements and other transactions; Analyze, post, balance and reconcile financial data ledgers and accounts; Make accurate basic financial calculations; Direct and review the work of lower-level accounting personnel in specified work areas; Make sound independent judgments within established guidelines; Prepare clear, concise and complete financial reports and statements; and Establish and maintain effective working relations with those contacted in the course of work.

APPLICATION PROCESS:

Applicants must submit the following:1. CITY OF BERKELEY EMPLOYMENT APPLICATION2. RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE3. RESUME

All materials must be received in our office no later than the closing date, at 5:00 p.m. PST. Postmarks, faxes and incomplete applications will not be accepted. Resumes are not a substitute for a completed application.

The examination process will consist of:

Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.

Applicants meeting the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire and education/training and experience.

Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background / reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.

All City employees are required to provide services as Disaster Service Workers in the event of an emergency / disaster

Senior Librarian, Youth Service

This agency is not using CalOpps to accept online applications for this recruitment. Please read the job announcement for details on how to apply.

Reports To: Various Library Managers or SupervisorsSupervises: Non-supervisory; may mentor, coordinate and assign work to professional, paraprofessional, clerical, temporary and/or volunteer staffLocation: Job location will be confirmed at the final interview stage of the recruitment process

Want to Make a Difference in the Community?The purpose of the Library Department is to provide exceptional, responsive public service to Palo Alto residents and employees; promote exploration of library resources to support learning, recreation, and personal enrichment; foster a love of reading, creative expression, and community engagement for all ages; and develop library facilities, technology, and staff to create a welcoming, inclusive environment in which to share valuable resources and skilled expertise.

The Position: The Palo Alto City Library seeks experienced and passionate candidates for the position of Senior Librarian for Youth Services. The ideal candidate has a commitment to providing early literacy and enrichment services to diverse communities. Experience managing larger public programs and literacy projects is desired. The ideal candidate would also have a strong record of collaboration with other library professionals and community groups to create library programs and services that provide benefits to their communities. Vision, project management skills, and adaptability are additional key skills of the ideal candidate.

Land & Facilities Management Analyst II

Salary: 87360.00 - 109102.00 Annually

Job Category: Parks

Location: South Bay

Job Type: Full-Time

Close Date: 04/21/2019

Are you a bright, motivated, and skilled Management Analyst professional who values the preservation of open space and public access to preserves? Midpeninsula Regional Open Space District is recruiting a highly qualified Management Analyst II to bring finance, purchasing, policy, project tracking and budget expertise to support Midpen’s mission of open space preservation, natural resource protection, and ecologically-sensitive public access. This position will support Midpen’s Land and Facilities Services Department by providing day-to-day finance, purchasing, policy, fleet management, project tracking and budgetary support. These critical functions comprise the working title “Support Services Analyst” in the Land and Facilities Services Department.

About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact. It’s an exciting time to be part of the District’s team! If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position. To learn more about the District, visit our website, OpenSpace.org, and view our “Working for Midpen” video on our Jobs page.

About the Position: The ideal candidate has solid public sector finance, budget, policy, purchasing, project tracking, and asset management experience; possesses excellent judgment, curiosity, and proactive problem solving skills; and has the ability to successfully coordinate and accomplish professional-level administrative and program work. The successful candidate is detail-oriented, yet can see the broader perspective; has a proven ability to build positive and productive relationships; possesses excellent communication and interpersonal skills; and provides excellent customer service. Flexibility and the capacity to comfortably adapt to and manage change in an evolving workplace are a must.

This position provides administrative, budgetary, and work-flow support to the Land and Facilities Services Department projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records, including tracking of departmental project status; fosters cooperative working relationships among District departments and acts as liaison withvarious community, public, and regulatory agencies. Coordinates and performs professional-level administrative and programmatic work in such areas as, purchasing, database management, contract administration, public information, and program evaluation. Plans, organizes, and reviews the work of contractors and assigned staff performing operational activities within the Land and Facilities Services Department including coordination of the procurement of capital equipment, maintenance of radio communication systems, and fleet management.

Work Environment: This is primarily a sedentary office classification. Must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Some fieldwork may be required, which involves the ability to walk for short distances over rough terrain, drive vehicles over unimproved roads, and stand for extended periods.

Education and Experience:Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration or a related field, and three (3) years of professional analytical experience, or two (2) years of experience equivalent to Management Analyst I at the District. Public sector experience is preferred.

Library Aide (Part-time Hourly City Worker)

Salary: 18.90 - 25.33 Hourly

Job Category: Library

Location: Ventura County

Job Type: Part-Time

Close Date: Continuous

The Grant R. Brimhall Library and Newbury Park branch are seeking a part-time Library Aides to assist in a variety of day-to-day tasks in support of the Library’s programs, operations, and services. Part-time Library Aides serve as the primary point of contact for patrons at the Circulation desk, providing consistent, professional, and quality customer service.

The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to interact with a wide range of individuals and groups.

Primary responsibilities:

Assist library patrons at the Circulation Desk

Check materials in/out

Register patrons and issue library cards

Process overdue materials and routine fines/fee transactions

Answer questions; provide general reference and library information

Perform general clerical duties including processing, ordering, and organizing of library materials and records

Prepare materials for circulation, and assist with inventory management

Librarian

Salary: 28.68 - 43.02 Hourly

Job Category: Library

Location: Ventura County

Job Type: Full-Time

Close Date: 04/11/2019

* Prequalification Questionnaire Required

The Library Services Department is seeking an innovative, collaborative, professional and technologically savvy individual for the Public Services team at the Thousand Oaks Library. The accomplished library professional should have exceptional customer service skills, and demonstrate teamwork, excellent judgment, and the ability to collaborate with a wide range of individuals and groups.

The current Librarian opportunity is for Adult Services. The list established from this recruitment may be utilized for additional vacancies as they occur.

Primary responsibilities:

Provide highly responsive reference service for adults, teens, and children (in-person and online)

Develop, plan and present a variety of cultural and instructional programs and events for all ages, including early literacy-based story times, computer/resource instruction and literary special events

Develop, coordinate and provide outreach services, tours, and promotional programs to schools, community groups, and other key stakeholders

Work with other divisions within the Library, and throughout the City, to enhance overall service to the community

THE POSITION: Come be part of the San Mateo Public Library team. You would be joining an organization whose mission it is to serve the community with a collaborative, innovative, and professional spirit. The San Mateo Public Library is seeking an energetic, motivated, and detail-oriented individual to provide services as a certified passport Acceptance Agent for the Main Library’s U.S. Passport Acceptance Office and to provide general support to the Library Administration Office. Training will be provided.

SALARY: $24.45 per hour (Step 1). This position is considered part time and offers limited benefits after working a specified number of hours.

SCHEDULE: 15 hours per week

The schedule will consist of two weeknight shifts – Mondays and Tuesdays from 4:00 – 8:30 p.m. and an alternating Friday or Saturday shift of 10:30 a.m. – 5:00 p.m.

Experience and Education: Any combination equivalent to experience and education that could provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be equivalent to completion of 12th grade, including or supplemented by specialized clerical courses. Bilingual skills desirable but not required.