Wednesday, 30 December 2015

The 5S culture has to be built across the organisation and is adopted by six sigma practitioners.The methodology in order to stay alive is required to be practiced daily. Coined by the Japanese, it elaborates to the following:

a. Seiri meaning Sort

b. Seiton meaning Set in Order

c. Seiso meaning Shine

d. Seiketsu meaning Standardise

e. Shitsuke meaning Sustain

The PDCA Approach

The Plan-Do-Check-Act Approach or the PDCA approach

In order to set up the 5S methodology, organisations need to follow the PDCA approach.

a. Plan- In this step, organisations make a program plan for each of the S's in 5S.

b.Do- Employees are made to clean up their area at this stage of the PDCA cycle.Training and education is provided to employees and the program's start is officially announced in the organisation.

c.Check- 5S' result evaluation is performed.

d.Act- Preventive measures are taken after evaluation.

What does 5S do to a business ?

5S is acceptable in nearly all types of industry be it service or manufacturing. The approach makes businesses safe to work. The methodology aids in continuous improvement of the business. Once identified as a need, audit documents are created by 5S experts like us and signed off by respective account or response heads.

Monday, 28 December 2015

Payroll management is related to an HR department's functionality. The data tracked in payrolls are wages, salaries, calculation of extra hours worked, bonuses and annual appraisal amount. The payroll processing department's responsibility is also to keep a track of employees who have resigned, left or have retired from the organisation. Apart from this, the department also keeps track of employee updates such as hiring, training, promotions and terminations.

Difference Between HR and Payroll management

HR department and payroll is different in a way that HR department prepares benefits, deductions, it tracks attendance and conduct events. With hiring, new employee records and with resignation, old employee records are updated. However in payroll management department, the HR records are updated for pay, deductions, attendance and events and the payroll management department calculates payrolls at one go. This means once the foundation is laid, it is easy to calculate pay/salaries of an employee.

Frequency Of Tasks

Some tasks may be performed daily, some weekly, some monthly, some quarterly and some annually. Seldom it happens that a task is performed bi-annually but it happens half-yearly such as half year employee bonus calculation.

Steps In Calculating Payrolls

To begin with payrolls, the base records of employees joined or joining the organisation are already present with the company. The number of hours/ days an employee worked are calculated.

Once hours / days are calculated the salary is calculated monthly.

After calculation, salary is credited through electronic fund transfers (EFT) to employees or through cheques if employees do not use EFTs.

How Boundless Helps You ?

We help you in payroll data maintenance and computation along with periodic legal compliances at local and national level. At Boundless, you will be saved from calculating payrolls and thereby from any changes further to the employee record system. For more details, call at +91 8459136607 ; +91-9717771415 or e-mail at info@boundlessindia.com or visit us at http://www.boundlessindia.com.

Thursday, 10 December 2015

ISO stands for International Organization for Standardisation. The Switzerland-based organisation provides standards for safety and efficiency. There is a set of some 20,500 standards laid by ISO which are meant for products and services. The organisation which was set up in 1947 laid standards for facilitating international trade. However, ISO does not provide any certification to any company or body but does not stop other companies to certify businesses with ISO certifications such as ISO 9001, ISO 14001 and ISO 27001.

There are companies which provide ISO implementation support. Boundless provides support in the implementation of ISO 9001, ISO 14001 and ISO 27001.Now, what are these standards?

ISO 9001

ISO 9000 is a set of quality management system standards that ensure that organisations meet the requirements of its customers and other stakeholders together with meeting regulatory requirements associated with a product.

ISO 9001 is a standard that lists certain requirements that organisations willing to meet ISO 9000 standard must fulfil.

ISO itself does not provide ISO 9001 certification but there are several other organisations that provide ISO 9001 certifications.

Now that companies with ISO 9001:2008 certifications need to be upgraded with the latest ISO 9001:2015 certification, there is a set of instructions that these units need to follow. However, there may be some problems that companies may face while transitioning from ISO 9001:2008 to ISO 9001:2015 which national standards bodies need to communicate to the users of the standard. Boundless being an ISO 9001 auditor is also aware of the clarifications introduced in ISO 9001:2015 and its implications. Below is a suggested outline to benefit from ISO 9001:2015 changes.

ISO 14001

ISO 14001 is a set of standards that lists how effective an organisation is in minimising its negative effect on the environment. The standard lists a business how to reduce the negative effect of it and how to comply with the environment-related compliances. The standard relates to the process of product creation rather than the product.

ISO 27001

ISO 27001 is an information security standard and is officially called Information technology- security techniques-Information security management systems-Requirements. The standard lays a specification for an information security management system.

Sunday, 6 December 2015

5S is an organisation method at work which helps in effective and efficient delivery of work. 5S is a list of five Japanese words. The 5S methodology builds understanding among employees as to how they should work. The concept is part of lean manufacturing approach. It is also known as five pillars of visual workplace in any organisation.

5S concept was coined in Japan for Just in Time manufacturing. The concept has now travelled from manufacturing industry to other industries such as government and healthcare.

The five Japanese words explained:

1. Seiri- Sort- The word means disposing waste and disposing it properly. The term allows all unnecessary items to be at one place and allows it to tag it red. The term also relates to reducing of chances of getting disturbed by all unnecessary items and allows evaluation of necessary items with respect to cost.

2. Seiton- Set in Order- The word means streamline or set in order. This allows waste reduction and saves time. The workflow becomes smooth. The term refers to the arrangement of things in such an order that they can be easily be selected for use.

3. Seiso- Shine- The word means to sanitise or to scrub. Everything at the workplace should be cleaned which further helps to avoid machinedeterioration.

4. Seiketsu- Standardise- The word allows standardisation of work practices. Everything should be at its place and as per a standard.

5. Shitsuke- Sustain- The term means to do without being told. It says simply that everything should be kept in working order and all the above should be done day in and day out.

Boundless is one of the few organisations which provide assistance in implementing 5S methodologies in your organisation. Boundless also perform regular assessment to check whether existing system / process gives expected results or not along with ideas for further improvement. We check through 5S audits whether everything is working in order or not.

ISO/IEC 19770 is a family of standards for IT asset management. It encompasses standards for defining processes and technology for effective IT asset management. The standard is also combined with other management system standards.

ISO 19770 refers to the standardisation of IT asset management in an organisation.

Working Group 21 is responsible for day to day management of this standard. With Roger Cummings as a chairperson, the organisation ensures that these standards meet the growing market requirements.

Advantages of implementing the standard are:

1. Overall cost reduction in IT asset management

2. Risk management in IT assets.

3. Availability of information for improved decision-making

There are parts of ISO 19770 standard:

1. ISO/IEC 19770-1- It is a process framework that allows an organisation to prove that it is implementing the standard to satiate corporate governance. The standard has 27 process areas together with objectives and detailed outcomes defined for each of the process area.

2. ISO/IEC 19770-2- It ensures a standard for software identification tags. The tags give authoritative identifying data for licensed software. The tags can be added by third party vendors, by software creators themselves and by organisations themselves which create tags on their own for software.

3. ISO/IEC 19770-3- The standard gives the technical definition of a schema that encapsulate the details of software entitlements such as rights. The standard is still in draft mode.

4. ISO/IEC 19770-4- The standard provides information on resource utilization measurement information structures. The standard defines a structure for effective use of resources related to IT assets. The standard is used in conjunction with ISO/IEC 19770-2 and ISO/IEC 19770-3 to give enhanced and automated processes for IT asset management.

5. ISO/IEC 19770-5- The standard gives an overview of all ISO/IEC standards and vocabulary. It also contains information on software asset management and a description on principles and approaches on which software asset management is based. This standard caters to all kinds of organisations eg non-profit, government, private, commercial etc.