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Blogs: Managed Documents

Document management is the combined use of a computer system and software with the purpose of storing, managing, and tracking digital documents. This can include images or documents captured with a document scanner, and also sometimes audio and video files. “Workflow” is the progression of steps (tasks, events, interactions) that comprise a w...

While organizations are spending 24% of their IT budget on security technology and resources, only about 2% of their budget is spent on securing their print infrastructure. User authentication is arguably the most simple and powerful end point security feature. But as shown in the chart below, most companies are not enforcing user authe...

Organizations need to continuously prevent themselves from both internal and external attacks. There are countless data breaches in the recent past that not only have had financial repercussions but also regulation and compliance implications and, in addition, public humiliation.
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Critical company information passes through all types of devices, including PCs, mobile devices, and your printers and copiers, every day. Company information might be stored on these printers and multifunction printers (MFPs) without your knowledge. Vulnerability extends to devices that sit on the periphery of your network—they, too, a...

Securely Digitize, Store and Retrieve, and Automate Your Business Content
Your business information, in any digital content form, can be captured, stored and retrieved, and securely moved through automated workflows that will make your business operate smarter and more efficiently. Secur...

Your Files, Your Way
The most efficient businesses have an edge as they are running lean. If you are looking to get work done securely and in as few steps as possible, ask us about our digital file management solutions. We have partnered with industry leaders to bring you the best options for your business’ speci...

Digital Faxing for Ease and Security
Fax server software eliminates the need for an analog phone line (and long distance charges) for your faxes, tying directly into your multifunction printer’s digital network. You can be assured that all faxes are delivered, as analog busy signals no longer apply....

Healthcare is a paper-intensive business, with so many records required for each patient visit. Patient forms, historical records, insurance cards, co-payment receipts, physician notes, lab results, EOBs, secondary billing, and HIPAA and HIT compliance documents are copied or recorded, resulting in a huge stack of documents that need sorting and filing. In add...

What efficiencies could be achieved if more of your business processes were automated? What if you could digitize hard copies and have the data entered directly into your case management systems? How important is it to you that sensitive client information on printed copies remains only in authorized hands, and audit trails are automatically created to satisfy...

What benefits could be achieved if your school could be more efficient and environmentally cost-conscious at the same time? How much better would it be if parent-teacher collaboration improved? What if all student records – healthcare records, paper files, photos – could be consistently tagged to reside in one place, easily retrievable? How important is it to ...