By-laws Proposal

Colleagues:

The Bylaws Committee is proposing the following changes to the University Library Bylaws. The
purpose is to encourage shared governance by bringing the bylaws into conformance with the
principle behind the UIUC Senate rules change of February 20, 2006, “Change to Senate Standing Rule
13 to Require Faculty Votes for changes to Academic Units.” UIUC Senate Rule 13 states in
part:

“B. In any proposal for the formation or change in academic organization (such as,
termination, separation, transfer, merger, change in status, or renaming) of an academic unit, as
provided in the University Statutes, Article VIII, the advice of the faculty at each level (e.g.,
department, school, college, as applicable) shall be taken and recorded by vote of the faculty.
Voting shall be as provided in the bylaws of each unit.”

C. Changes in the structure of the organization shall be made in accordance with the
provisions of Article IV, Section 4 and Article VIII, Section 2 of the Statutes. Changes in the
structure or composition of the divisions shall be made only with the advice of the Facultyas taken and recorded by Faculty vote.

C.1. Changes within a single division are subject to an advisory vote of the Faculty
within that division.

C.2. Changes that affect two or three divisions are subject to an advisory vote of the
Faculty of each of the divisions affected.

C.3. Changes in four or more divisions are subject to an advisory vote of all of the Faculty
of the Library.

This revised proposal was discussed at the July 23rd faculty meeting but we lacked a quorum
and could not take any action concerning a ballot. Questions can be addressed to members of the
Bylaws Committee: Al Kagan (chair), Mary Mallory, and Bill Maher.

Amendments to the Library Bylaws may be voted by electronic or mail ballot or at a subsequent
special meeting of the Library Faculty. Bylaws amendments require a two-thirds majority of
those voting at a meeting or by electronic or mail ballot.