Welcome back to InFlight. This month we're talking about rogue travelers and why it's so important to rein them in. A well-defined travel policy will make that task easier. Click on the box at the bottom of this email if you need help creating yours.

We're also sharing information about a new email notification from TripCase and changes to the US Airways shuttle from DCA. As always, please contact us if you have any questions.

We continue to add new tools to our website. Please visit often to get the most up-to-date information to help you manage your travel program effectively and efficiently.

Enjoy the fall!

13 Reasons to Get Your Rogue Travelers to Comply with Your Travel Policy

Every organization has what we call “rogue travelers” or travelers who book outside of your established travel and entertainment (T&E) system. The dangers of rogue behavior and the opportunities of process development and compliance for this sizeable line item are often unclear and not communicated. There are tools and technologies, such as online booking tools programmed with your travel policy, available to combat this behavior and allow you to enforce procedures.

TripCase Hotel Notification Emails

TripCase users may have noticed an email alert (like the one below) notifying travelers that they have not booked a hotel. This alert comes to travelers who have a trip starting in the next 2 weeks and have not yet added a hotel to their itinerary. It is a recent addition to the notification emails TripCase sends out.

US Airways Shuttle Service is Changing at DCA

There will be many changes coming for American as it integrates US Airways into its operations. One change we thought would be impactful to our travelers is the US Airways Shuttle becoming the American Airlines Shuttle, which was effective October 17, 2015. The shuttle will continue to operate between Boston Logan International (BOS), New York LaGuardia (LGA) and Reagan National Airport (DCA).

From The Travel Leadership Blog

An online booking tool can add value to your business’ travel program and increase efficiencies for your business travelers. Different options for a customizable tool are available, most notably from Concur and GetThere. When selecting and instituting an online booking tool, working with a travel management company (TMC) makes a tremendous difference in the overall success of your travel program.

I’ve always been interested in the “real-time” difference between booking travel through a managed system versus an unmanaged system. As experts in the travel management business, we have helped our clients save money – between 10-20% in their travel and entertainment expenses – through the use of managed travel. What we’ve also come to expect is the time savings, through employee productivity, that’s realized when working in a managed travel system.