Need help keying this project?

Documents and Registers

Use this form type for any image of a document or register that contains names to be keyed. Only key records relating to settlement, examination and removal. If you see any images relating to school records, registers of births or deaths, registers of inmates, etc. mark them as "Image with no data."

Parish as it Appears

Key the "parish as it appears" as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: All Saints, Southampton.When present, parish as it appears may be found near the words "To the Church-Wardens and Overseers of the Poor of the Township of" or "Church-Wardens and Overseers of the Poor of " or something similar. Parish as it appears is typically found in the first paragraph and should be keyed to each person on the record.
See Example

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field.Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
See Example

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
See Example

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.Infer surnames based on the context of the record if a surname is not explicitly stated for an individual. Examples: If a record lists "Thomas Brady" and also lists "Thomas" as his father and "Mary" as his mother, infer the surname "Brady" for both his father and mother. If a record lists "John Smith and his wife Mary," infer "Smith" as Mary's surname.
See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance.Key each name on the page as a unique record, excluding the names of clerks and other officials administering the documents.
See Example

Age

Key the age as seen at the time the record was recorded using the dictionary provided for assistance. If present, age may be found next to the word "Age" or "Aged" and should be a number between 1 and 120.Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12." If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10." If an age appears in months, such as 10 months, key age as a fraction: "10/12." If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."
See Example

Event Day

Key the day from the event date as seen on the record.The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row. In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
See Example

Event Month

Key the month in its three-letter abbreviation from the event date using the dictionary provided to assist you. If the month appears as a number, key as seen.The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row. In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
See Example

Event Year

Key the year from the event date as seen on the record. If the year is written out, key it in numeric format.The event date will vary according to the record type and document. In register styled documents, the event date will likely be listed in its own column and there may be a different date for each individual entered in the register, or the date may need to be copied down and applied to multiple individuals in a row. In paragraph styled documents or documents where the whole page references a single individual or family the event date will most likely be the date the document was signed or written. This date may be given at the top of the entry or page, or at the very bottom of the page, possibly with the year written out in word form. Be sure to check both the top and bottom of the page when looking for the event date. If there is one date for the whole page, but there are multiple people listed on the page (for example, family members), key the event date for each person.
See Example