Responders are entirely responsible for ensuring that their submissions are received on or before the due date and time outlined above. Faxed responses will not be accepted.

Responses must remain valid for 90 days following the closing time and date. Responses are irrevocable after the closing time and date.

In the event that there is a discrepancy between any unit pricing and any written dollar amount in the proposal the unit pricing will prevail. Proposals that are unsealed, conditional, illegible, obscure contain arithmetical errors, erasures, alterations, or irregularities of any kind may, at the discretion of the RDN, be declared disqualified.

The Regional District of Nanaimo (RDN) reserves the right to reject any and all proposals for any reason or to accept a proposal in whole or in part on the basis of proposals received which the RDN, in its sole unrestricted discretion deems most advantageous to itself. The lowest or any proposal may not necessarily be accepted. The proponent acknowledges the RDN's rights under this clause and absolutely waives any right of action against the RDN for the RDN's failure to accept its proposal whether such right of action arises in contract, negligence, bad faith or any other cause of action. The acceptance of any proposal is subject to funds being legally available to complete this transaction and/or approval by the Board of the RDN or the officer or employee of the RDN having authority to accept the proposal.

The RDN reserves the right to cancel this Request for Quotes at any time and for any reason, and will not be responsible for any loss, damage, cost or expense incurred or suffered by any Proponent as a result of such cancellation.

The RDN reserves the right to modify the terms of the Request for Quotes at any time at its sole discretion. Such modifications will be communicated to all Proponents through formal addenda.

The RDN reserves the right to enter into negotiations with one or more Proponents concerning the terms and conditions of the Services to be provided, and expressly reserves the right through such negotiations to request changes, alterations, additions or deletions from the terms of any Proposals received.

Proponents are solely responsible for their own expenses in preparing a proposal. If the RDN elects to reject all proposals, the RDN will not be liable to any proponent for any claims for costs or damages incurred by the proponent in preparing the proposal, loss of anticipated profit in connection with a final agreement, costs for returning unopened proposals, or any matter whatsoever.

Unless otherwise requested in writing by Tom Armet, Manager, Building & Bylaw Services, a proponent must not contact or communicate with any elected or appointed officer or employee of the RDN other than Mr. Armet in relation to the proposal prior to the award of such proposal by the RDN Board or the officer or employee of the RDN having authority to accept the proposal. Any such communication will result in disqualification of the proposal from further consideration.

All documents, including proposals, submitted to the RDN become the property of the RDN. Each proposal should clearly identify any information that is considered to be confidential or proprietary information.

The RDN is subject to the provisions of The Freedom of Information and Protection of Privacy Act. As a result, while Section 21 of the Act does offer some protection for third party business interests, the Regional District of Nanaimo cannot guarantee that any information provided to the RDN can or will be held in confidence.

Further information regarding the specifications in this solicitation may be obtained from: