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Blue Link ERP is Blue Link’s flagship product — an integrated inventory and accounting ERP software package built primarily for small and medium distributors and wholesalers. Blue Link ERP software is available as a cloud-based (hosted) or on-premises solution.

Historic Exchange Rates: Changes in exchange rates are logged and can be reported on

Ability to enter detailed notes for any GL Account.

Ability to export to Caseware™

(For Canadian users) - Track GIFI code by GL Account

Accounts Payable

Features Include:

Quick Vendor Lookup: Search for a particular vendor by Company Name, Address, City, Province, Postal
Code, Phone Number or any combination thereof. Once you have found the vendor you can quickly create a
new purchase order or A/P Voucher.

Detailed Notes may be recorded with an Accounts Payable invoice (voucher). These notes will appear on all
reports prior to posting the voucher and on the General Ledger Journal reports after posting

Prints multiple cheque stubs when the number of vendor’s invoices being paid exceeds the length of one stub
(optional)

Default G/L accounts by vendor

Print detailed and summarized aging reports in various formats, including RETROACTIVE aging reports

Alternate Vendor Payment: This feature is designed for those situations where you make a purchase from one
vendor, but pay for that purchase under a different vendor (such as credit card transactions). The payment
vendor may either be specified when recording the invoice, or before making payment.

Calculate early payment discounts

Ability to flag a vendor as inactive

Set-up recurring transactions for repetitive payments (such as leases), and process them with one click

Vendor payment history shows, in detail, which invoices were paid by each cheque and any discount taken

On screen reconciliation with purchase orders received when processing invoices

Print due date report for outstanding invoices

View contact notes on screen, date and time stamped with user name

(Canadian users) Reporting and reconciliation function tracks all GST collected, and input credits, since last
reconciliation, thus dealing with backdated transactions and general journal adjustments

Optionally print MICR encoding on cheques

Print history reports, mailing labels, rolodex cards

Vendor ID Codes can be changed at any time, and history will follow

Ability to assign a default warehouse location to a vendor, which will default on creating a purchase order

Accounts Receivable

Features Include:

Quick Customer Lookup: Search for a particular customer by Company Name, Address, City, Province, Postal
Code, Phone Number or any combination thereof. Once you have found the customer you can quickly create a
new sales order

Multiple Contacts: using integration between the Customer and Contact Manager modules, easily manage
multiple contact people per customer, with different roles/titles and email addresses

Accounts Receivable Collections Screen: An all ecompassing screen designed for the collections of moneys
from customers. Has full integration with Micorosft Outlook for entering tasks, appointments, or sending emails.
You can initiate very specific sorts based on 8 different criteria.

Committed cost report shows all costs allocated to the job, plus any additional costs outstanding on open
purchase orders

Open purchase order report by job code

Job profit and loss report, summarizing costs and revenues, grouped by cost code, closed jobs and presents a
total profit/loss figure for each job or for each closed job

Other reports include detailed job transaction report, summarized job cost / estimate comparison, work in
progress, time cards by day, by employee, by Job

History of completed (closed) jobs with detailed and summarized reports

Retainage can be held and paid

Purchasing

Features Include:

Vendor specifc price per Inventory may be set as default price for Purchase Orders

Optional default of unit price to last cost from the same vendor

Ability to default the vendor’s part number on the purchase order, and have it print in addition to your product
code. In addition, if changed on the PO screen there is an option to carry that change back to the Inventory
module.

Vendor’s reference number may be recorded (such as there sales order # or quote #) - if it exists, it will print on
the PO.

Integrated with Landed Cost tracking (see separate specifications)

Print Purchase Purchase Order in English or French

Purchase Order documents can be generated via integration with Microsoft Word™. You can specify a default
Word Purchase Order template, or can choose from any number of templates at time of printing

Print purchase order history and open order reports

Receive Purchase Order fully or partially, with or without invoice

Purchase Order Receive: option to retain un-received items as backorders, or close the Purchase Order

Record serial numbers when receiving purchase orders

Accrual of purchase orders received without invoice from supplier, with appropriate general ledger postings

On screen matching of received shipments with supplier invoices

Tracks vendors and costs on posting to inventory

Purchase receipts history report allows printing details of any shipment receipt at any time

Order Entry/Invoicing

Features Include:

Advanced search features for finding customers and products by code, name, class, etc.

Reverse Posted Invoice: Allows you to reverse an invoice that posted in error. The following occurs in this
routine: a credit invoice is posted to history, a credit will appear in A/R for the invoice amount, the invoice
credit will be offset against the original invoice, a reversing G/L entry will be entered based on a user defined
date. Finally, the reversed invoice can be reinstated as an open order.

Order Entry - Purchase Order Integration: Tight integration is now achieved between the Sales Order and
Purchasing. Now, when an item is backordered, you can automatically generate a PO based on the default
vendor, a vendor of your chosing, or adding the item(s) to an open PO. You also have the option to drop ship
the order to the customer. Once the goods are received, the sales order is automatically updated.

Backorder handling and processing

Copy History Invoice: Ability to use a previously posted invoice as a template for a new sales order.

View customer comments as entered in the customer screen

Apply discounts to individual line items and/or the entire invoice

Credit control warnings alert salespeople of credit issues

Assign Serial numbers to products when processing an order

Add customers, inventory items and ship to addresses on the fly

Use the ‘configurator’ to build kits on the fly

Generate purchase orders from sales orders on the fly

View Inventory status during Order Entry, and drill down details of items on order and on purchase order

Print Invoices and Order Confirmations in English or second language (such as French)

Print invoices individually, or use the batch option to batch print invoices

An anonymous Blue Link ERP user says…

We were a small organization on the food industry when we implemented Blue Link Solutions early 2000’s and the system accompanied our growth over the last 14 years. This is a great product for the small to medium size enterprise, as it can facilitate the needs of such an organization. It is very user friendly and not difficult to understand even if you are a first time user. One of the things we like most about Solutions is the versatility and customizability of the product.

The good: Versatility, customizability and support.

The bad: The product version we were using did not have lot tracking, but we are aware that the most recent versions already have this functionality.

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