Team Administrator

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types. The UK business is headquartered in London, with 800 specialists throughout 13 offices across the UK and Ireland.

Job Purpose

To provide proactive, efficient and effective PA/Secretarial support to the Co-Heads’ of Project and Building Consultancy and comprehensive secretarial and administrative support for the rest of the team members.

Main Responsibilities

Ensuring that all dictation and typed documents/reports are prepared and completed in a timely manner

Ensuring invoices are completed by the end of the month for the team, and assisting with the monthly fee forecasting

Ensuring that style and layout of documents is consistent with requirements of the originator

Preparing documents for binding and collating

Dealing and responding to telephone queries from internal/external clients and other third parties

Maintaining the team’s filing system, ordering stationary for the team

Proof reading, and checking that proposals being sent to clients include all the required elements

Obtaining required information from individuals in the team to ensure entry of all contact and job data into central systems, and completion of required paperwork

Creating electronic and hard copy project files, and ensuring that files are closed and archived in line with procedures at the end of jobs