Microsoft

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How Many Licenses Do I Need?

Microsoft allocates licenses based on a yearly report of the number of full-time equivalent (FTE) staff at your educational institution. FTE counting means you do not need to count all of your devices. Instead, you can use a simple formula based on the number of staff to determine how many licenses you need. Because you only report FTE yearly, if the number of devices or users changes throughout the year, you can still be fully licensed. You do not need to report any increases in FTE until the end of the year.

Licensing Overview

Microsoft Enrollment for Education Services (EES) is a subscription licensing program. Institutions pay a certain amount every year for the right to use the license. Licensing with EES allows you to run a selection of Microsoft products and upgrades for the duration of the agreement. You can also add additional products in any quantity during the term. While EES is licensed for a 3-year term, Microsoft provides options to migrate your licenses to perpetual licensing if you choose to end the agreement before the end of the term.

OETC Contract Features

Access to Discounted Pricing

Microsoft EES pricing is normally determined by the size of the educational institution. However, OETC has negotiated access to discounted pricing levels for members. In other words, even small institutions can take advantage of big institution pricing.

Any institution with a minimum of 20 FTE can take advantage of discounted pricing through OETC.

No Bundle Minimums

Institutions can purchase any of the core desktop products individually. Only license what you need.

Four Enrollment Periods

Through OETC, you can enroll in the EES program at four different times throughout the year:

July 1

October 1

January 1

April 1

Access to Office 365

Enrolling in a Microsoft EES annual subscription through OETC automatically enables you to activate Microsoft Office 365 for free. If your institution does not want to activate Office 365, you are under no obligation to do so. Office 365 for Education
provides the following free services to all teachers, staff, and students:

Analytics, PowerPivot, Visio Services

eDiscovery Hold/Export, DLP

eDiscovery Search

Exchange Online

Skype for Business Online

SharePoint Online and OneDrive

Office 365 Pro Plus (up to five installs per user)

Office Online

Project Online Essentials (by request)

Rights Management Services

Voicemail support

Yammer

Product Support with Software Assurance

An EES agreement includes access to support services through Microsoft’s Software Assurance program. Software Assurance offers several benefits, including new version rights, online training tools, and added security benefits.

Client Access Licenses (CALs)

EES makes the purchase of CALs more convenient. Rather than performing a separate user count, CALs can be purchased according to your institution’s FTE. Alternatively, you can purchase device-based CALs for devices shared by multiple users.

Want to Learn More?

Need help deciding which licensing program to choose? Visit our support center or call (800) 650-8250 to speak with our staff to begin your enrollment today.

Need Microsoft Support?

OETC staff are always happy to answer questions about Microsoft licensing. In addition, below are a few useful contacts at Microsoft who can help you with Microsoft-related questions.