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Wizathon: Sending a Mass Mailing to your Participants from Last Year

Modified on: Wed, May 11, 2016 at 3:25 AM

Well before your event date, you may want to contact participants from last year's event to recruit them for this year's event. You can easily send a mass email to this group of participants via the Email Jobs tab, and using one of the sample letters Wizathon has prepared.

What to do - Part 1:

Login to your Wizathon account.

Click on the "Email Jobs" tab.

Click on the "Sample Letter Library" button.

Find the letter titled, "Participants Please Register Again For This Year's Event", and open it as either a PDF or Word document.

What to do if you Opened as a Word File:

Customize the letter to include your event information.

Select all of the text and copy it.

Go back to the "Email Jobs" tab.

Click on the "Create New Mailing" button.

Select "Participant" as your Mailing Type, and then paste the text.

Click "Save Email Job"

What to do if you Opened as a PDF:Select all of the text and copy it.

Go back to the "Email Jobs" tab.

Click on the "Create New Mailing" button.

Select "Participant" as your Mailing Type, and then paste the text.Customize the letter to include your event information. Click "Save Email Job"

What to do - Part 2:

To preview your email, click the second icon located adjacent to the email job that you created, "View" (eye icon).

To send yourself a sample email, click the third icon located adjacent to the email job, "Send test" (email with the number 1), enter your email address and click send.

To send the email to all of the participants from your last event, click on the fourth icon located adjacent to the email job, "Send" (mailbox icon).

Inside the area labeled "Participants to Send this Mailing to", click the checkbox called "All Participants from the Last Event" under the heading "Last Event's Participants".