2020/2021 New and Renewal Contract Documentation and Templates
Templates will be posted before Thanksgiving

IMPORTANT

Modification of the posted contract documentation and templates is strictly prohibited.

If the Request for Proposal and Contract is altered in any manner without prior approval, it may be considered an unapproved contract and may result in SFA being required to pay its FSMC using funds other than the school nutrition funds. In addition, any changes, amendments, letter agreements, subcontracts, etc., must also be submitted to TDA for approval.

DUE DATES FOR FSMC CONTRACTSSFAs must provide a completed copy of the Request for Proposal and Contract, with supporting documentation and the criteria for evaluation, before advertising, to TDA for approval no later than February 15 of the procurement year.

Any Request for Proposal and Contract submitted after that date may not allow enough time to complete the required approval process by April 30 of the procurement year; therefore, the SFA would have to self-operate its food service operation.

Renewals
SFAs must notify TDA each year of the remaining four years of the contract of the SFA’s intent to renew the contract for TDA approval by April 30 of each year.

The FSMC contract is not considered executable until approval has been granted by TDA. Failure to submit by the appropriate due date may result in longer than usual review and possible TDA approval.

TDA Approved FSMC Vendor List Registration

FSMC registration for 2020 is closed. The due date for applications was August 1, 2019.

Registration for Next School Year
The FSMC Registration Packet will be posted before Thanksgiving.

FSMC Vendor Eligibility Notice

At the time of application (and while listed on the TDA-approved FSMC Vendor List) businesses must be registered to do business in the State of Texas, and remain in good standing with the Texas Secretary of State (SOS) as well as the Office of the Comptroller (OTC). Also, the legal name of the organization as it is listed by the SOS and the OTC must match the legal name as noted on the application.

FSMC Rules and RegulationsFood Distribution Policy Memo FD-110 clarifies requirements in crediting for, and use of, USDA donated foods in contracts with Food Service Management Companies, and provides guidance to ensure compliance with such requirements in the first and final years of such contracts.

Click here for USDA Guidance on Contracting with Food Service Management Companies.

Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call(866) 632-9992. Submit your completed form or letter to USDA by: