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A centre of expertise in digital information management www.ukoln.ac.uk Our Close Association with Industry 1 http://www.bath.ac.uk/charter/pdf/CharterStatutesAug09.pdf The objects of the University shall be to advance learning and knowledge by teaching and research, particularly in science and technology, and in close association with industry and commerce 1. Charter Of Incorporation, 1962

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A centre of expertise in digital information management www.ukoln.ac.uk Our Close Association with Industry  Collaborative research projects  Co-sponsored research students  Industrial/business placement years - 60% of undergraduates  Professional and Industrial Doctorates Vocationally orientated doctorate suited to industry needs 1 year taught course 3 years research embedded within companies

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A centre of expertise in digital information management www.ukoln.ac.uk Commercially Sensitive Research Data  Commercially valuable Data to be exploited or underpinning patents  Data about commercial organisations Provided under confidentiality agreements for research e.g. business/management  Release of data to competitors might harm research or business interests  Conducted as a service e.g. microscopy

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A centre of expertise in digital information management www.ukoln.ac.uk Case Study – system, not data security Temporal data from systems monitoring by commercial partner Modelling and data analysis by Bath researcher Periodic updates of dataset provided by commercial partner Data itself not commercially sensitive The Research System security essential to commercial partner Few computers linked to the internet & these are isolated from the internal network Commercial Partner would not allow access in to their systems Data sharing via email, but no longer able to handle size of data The Problem SSH set up to enable secure data transfer via SFTP Commercial partner able to push data onto our systems The Solution

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A centre of expertise in digital information management www.ukoln.ac.uk Researchers views of data publication QAre you planning to make your primary research data publicly available for download? Preliminary analysis of 2012 research data survey results Industry or commercial sponsor Other sources of funding Yes, I am required to2.6%3.6% Yes, I’d like to15.8%15.4% No, I don’t want to21.1%27.4% No, I’m not allowed to34.2%15.2% I don’t know21.1%26.0% Other5.2%12.4% Twice as many industry vs. non-industry funded researchers did not provide data when requested

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A centre of expertise in digital information management www.ukoln.ac.uk What restrictions apply to publicly sharing your data? Time embargos Protect future commercialisation or patenting Confidentiality agreements Data licensed only to the research group to use Data was purchased & can not be shared under the licence agreement Commercially sensitive (not commercially valuable) information Political sensitivity Collaborators do not want data released that might damage their reputation Anonymization to remove subjects’ names

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A centre of expertise in digital information management www.ukoln.ac.uk 1.Are these perceptions valid? 2.What are the implications for institutional data repositories?

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A centre of expertise in digital information management www.ukoln.ac.uk Research Data in Collaboration Agreements 1+ UK universities 1+ commercial companies Government agencies UK research councils (funding) 1+ UK universities 1+ commercial companies Government agencies UK research councils (funding) Publication Academic paper publication allowed Required permissions and embargo periods vary by contract Data & data publication not explicitly covered Non-confidential ‘data’ can be embargoed for short periods (e.g. 3 years) Confidential ‘data’ can be embargoed for longer periods (e.g. 5-7 years) Early release of data with permission from all parties How to capture this permission with dataset in IDR? Licence / terms and conditions for reuse During the project X years after project completion ‘Data’ contributed by other collaborators can only be used under the terms defined by the project X+ years after project completion ‘Data’ contributed by other collaborators can be freely used for other purposes What data should be deposited in the institutional repository? What metadata needs to be captured with it? What types of licences or conditions for reuse are required? Note: This is the author’s interpretation of a small sample of collaboration agreements. It does not constitute legal advice or University of Bath policy

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A centre of expertise in digital information management www.ukoln.ac.uk University of Bath’s RDM Policy  What does an RDM policy need to do? Comply current collaboration agreements Inform new collaboration agreements  Scope of draft policy based on needs of diverse collaboration agreements Covers management of data released to us by collaborators Management (covered) separated from ownership (not covered)  Who is expected to comply with the policy? Can’t mandate how data generated by embedded students is managed Can’t cover contract research

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A centre of expertise in digital information management www.ukoln.ac.uk What are Institutional Data Repositories for?  Data supporting publications? Only data generated at the institution? How do publications reference data created by research partners?  All research data from completed projects?  Snap-shots of datasets for researchers to refer back to? Resource for our researchers?  Data obtained from elsewhere? Data shared by collaborators? Can’t use now, but a resource for the future… Legality of archiving data purchased/obtained from third parties?

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A centre of expertise in digital information management www.ukoln.ac.uk Metadata for Commercial Data Building on Sally Rumsey’s (Bodleian Library, Oxford) “Just Enough Metadata” talk – Open Repositories, July 2012 ElementPossible optionsImplications & unanswered questions Reason for embargo List options Permit free text for other? Approval required (repository manager)? Capture from or reference DMP? Data creatorEssential if not a member of the institution Required to determine terms and conditions for reuse Permissions for access to dataset or metadata Depositing author (default) Data owner? Data creator? Depositing researchers should retain access What if they leave the institution? How do external collaborator gain access? Licence or terms & conditions for reuse Institutional default? Multiple options may be required What about bespoke conditions set out in collaboration agreements? Capture from or reference DMP? Licence dates1.From ‘date of deposit’ to ‘end of embargo’? 2.From ‘end of embargo’ onwards? How to switch from one licence to another? Automatic based on embargo periods? Manual verification (repository manager)?

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A centre of expertise in digital information management www.ukoln.ac.uk Outcomes of Licence Confusion  Complicated terms and conditions for re-use for collaborative research with industry may result in: Licence selection places more restrictions on data reuse than intended Licence selection permits use of data that was not intended (e.g. different purpose, commercialisation) Deposit of data for which deposit is not permitted, or where a third party holds IP or copyright No data deposit due to insufficient time to understand what the licence(s) allow Taken from: A. Charlesworth, “Intellectual Property Rights for Digital Preservation”, DPC Technology Watch Report 12-02, Digital Preservation Coalition, 2012; ISSN:2048-7916 http://dx.doi.org/10.7207/twr12-02 Image used with kind permission of Neil Beagrie