Admissions

Admission Appeals

Appeals on Undergraduate Admission or Readmission Decisions

For graduate appeal procedures, please see the Faculty of Graduate and Postdoctoral Studies section on admission.

Applications are screened carefully by Enrolment Services in accordance with Senate and faculty admission policies. Applicants who believe that they have been unjustly denied admission or readmission to a program due to an error in process or who believe that they deserve special consideration due to mitigating circumstances should discuss the matter with their Admissions Evaluator immediately upon receipt of their final admission or readmission decision. If a satisfactory resolution cannot be achieved, the applicant may submit a written appeal to Enrolment Services for review by the applicant's faculty or school responsible for the program to which the appellant has been refused. In some instances, as detailed below, appeal cases will be reviewed by the Senate Admissions Committee. Appeals on admission or readmission decisions will be considered on applications for the current year only and must be submitted within 14 calendar days of the date of issue on the notification of an admission or readmission decision.

The appeal form (senate.ubc.ca/sites/senate.ubc.ca/files/downloads/Admissions%20appeal%20form_1.pdf) (and appeal processing fee) along with (a) a letter of appeal outlining the reasons for the appeal and the circumstances relating to the appeal, and (b) any relevant supporting documents (see appeal form for details) must be submitted in one complete package to webforms.students.ubc.ca/admission-decision-appeal by the deadline.

All appeals on admission or readmission decisions are sent by Enrolment Services to the faculty or school responsible for the program to which the appellant has been refused.

Based on whether or not the applicant has satisfied all relevant University-level admission standards as described in the policies and official regulations of the Academic Calendar, two routes are possible:

If the applicant satisfies the admission standards, yet the faculty or school denies the appeal, then Enrolment Services will ask if the applicant (appellant) wishes to have their appeal package forwarded to the Senate Admissions Committee for review. The applicant has five calendar days to respond. The Committee may allow an appeal where it decides that a faculty or school may have overlooked or misinterpreted information provided by the appellant, arrived at a decision without reasonable consideration of mitigating circumstances, or acted contrary to the faculty's published procedures. The decision of the Committee will be communicated in writing to the appellant and to the dean of the faculty or school. The Committee’s decision is final.

If the applicant does not satisfy the admission standards, then the faculty or school’s decision and comments, in addition to the appeal package, are automatically forwarded by Enrolment Services to the Senate Admissions Committee for review. The decision of the Committee will be communicated in writing to the appellant and to the dean of the faculty or school. The Committee’s decision is final.

Appeals on Revoked Admission Offers

Confirmation of the conditions of admission offers are reviewed carefully by Enrolment Services in accordance with Senate and faculty admission policies. Applicants who believe that their conditional offer of admission has been unjustly revoked due to an error in the process or who believe that they deserve special consideration due to mitigating circumstances can appeal this decision. Appeals on revocations must be submitted within 14 calendar days of the revocation decision email notifying that the offer of admission has been revoked.

The appeal form (senate.ubc.ca/sites/senate.ubc.ca/files/downloads/Admissions%20revocation%20appeal%20form_1.pdf) (and appeal processing fee) along with (a) a letter of appeal outlining the reasons for the appeal and the circumstances relating to the appeal, and (b) any relevant supporting documents (see appeal form for details) must be submitted in one complete package to webforms.students.ubc.ca/admission-decision-appeal by the deadline.

All appeals on revoked admission offers are sent by Enrolment Services to the faculty or school for review. If the faculty or school decides to reinstate the offer of admission and the applicant has satisfied all relevant University-level admission standards as described in the policies and official regulations of the Academic Calendar, Enrolment Services ensures that the offer is reinstated.

If the faculty or school decides to support the reinstatement of the offer, but the applicant does not satisfy the relevant University-level admission standards, then Enrolment Services forwards the complete appeal package, with the faculty or school’s decision and comments, to the Senate Admissions Committee for review.

If the faculty upholds the revocation, then the complete appeal package, with the faculty or school’s decision and comments, are forwarded by Enrolment Services to the Senate Admissions Committee for review.

The Committee may allow an appeal where it decides that a faculty or school may have overlooked or misinterpreted information provided by the applicant, arrived at a decision without reasonable consideration of mitigating circumstances, or acted contrary to the faculty's published procedures.

The decision of the Committee will be communicated in writing to the applicant (appellant) and to the dean of the faculty or school. The Committee's decision is final.