Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
February 6, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday,
February 6, 2017 at approximately 5:00 pm. Attendees included board members
Chris Miller and Jim Fortman; Clerk-Treasurer Ryan Schwab, Superintendent of
Utilities Don Papai, Derek Frederickson of Engineering Resources and Mike
Hawk of Hawk Haynie Kammeyer & Smith. Also present were nine (9) members of
the public and one (1) reporter. Absent was Board President Louis Zimmer.

Chris Miller called the meeting to order with the Pledge of Allegiance.

Board Actions

Jim Fortman made the motion to accept the minutes for the January 3, 2017
meeting. Chris Miller seconded the motion. Motion passed 2-0.

Jim Fortman made the motion to approve the water/sewer claims for January
16, 2017 and February 6, 2017. Chris Miller seconded. Motion passed 2-0

Jim Fortman made a motion to purchase a static-phase converter pump for
the Towne Square lift station from L.A. Electric in the amount of $4,378.
Chris Miller seconded. Motion passed 2-0.

Jim Fortman made a motion to approve pay-application No. 9 to Fetters
Construction for work complete on the wastewater treatment plant project in
the amount of $315,955.90. Chris Miller seconded. Motion passed 2-0.

Chris Miller made a motion to approve pay-application No. 8 to Geiger
Excavating for work complete on the wastewater treatment plant project in
the amount of $48,772.63. Jim Fortman seconded. Motion passed 2-0.

New Business

NONE

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab introduced himself to board members. Schwab
had no further report.

Superintendent of Utilities Don Papai asked the board to purchase a
static-phase converter pump for the Towne Square lift station from L.A.
Electric in the amount of $4,378. Jim Fortman asked about standards at the
point of installation and whether the town was stuck with what was
originally installed, to which Papai confirmed. Fortman asked to clarify the
prices of the two bids. Fortman asked about the town’s updated standards and
whether this issue would present itself in the future. Papai said that the
new standards no longer allow for single-phase converters. After no further
discussion, Jim Fortman made the motion and Chris Miller seconded. The
motion passed, 2-0.

Papai also reported that he is going to get quotes for yearly maintenance
for the well field at water treatment plant site. Jim Fortman asked about
the wellhead protection plan. Papai said it is finished and good for five
(5) years before the town will have work on Phase 2. No action was required.

Derek Fredrickson provided a summary of the wastewater treatment plant
project; noting that the project remains on schedule and on budget.

Ferederickson asked the board to approve pay-application No. 9 to Fetters
Construction for work complete on the wastewater treatment plant project in
the amount of $315,955.90; noting that the payment is for work complete
minus retainage. Don Papai told the board he had reviewed the
pay-application and found it acceptable. After no further discussion, Jim
Fortman made the motion and Chris Miller seconded. Motion passed, 2-0.

Frederickson asked the board to approve pay-application No. 8 to Geiger
Excavating for work complete on the wastewater treatment plant project in
the amount of $48,772.63; noting that the payment is for work complete minus
retainage. Don Papai told the board he had reviewed the pay-application and
found it acceptable. After no further discussion, Chris Miller made the
motion and Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman asked Derek Frederickson how soon pipe associated with the
wastewater treatment plant project would be put into the ground between
Bethel Road and Hand Road? Frederickson said the original intent was to have
work wrapped up in March of 2017 but they have until April, 2018 to finish
the work, but Frederickson said he believes work will be complete long
before that April, 2018 date.