Successful Technology Outsourcing

5 simple rules for successful software technology outsourcing

The current economic climate, opportunities and round the clock service necessity requires most companies
to outsource many technology projects to countries like India, China and eastern European countries. If you
are a small software company, successful outsourcing is crucial to your development. For all the complexity
this notion has, success in outsourcing is quite easily achievable as long as it is viewed as a core process
in an organization. The list below features a simple set of rules for achieving effective outsourcing.

1. Selecting a partner

Outsourcing service companies vary dramatically in size, infrastructure, capital, language, and talent.
Even large well managed companies choose the outsourcing partner based on only one or two factors and face
failure. While factors like size and name recognition are important, the winning partner will have the
right combination of the factors that suits you and your project needs. Infrastructure, language and talent
are much more important factors than size and capital, if you are a software startup or a small software
company. I have seen several software projects fail because the partner does not have the right
communication infrastructure, like high speed connectivity or easy land line access. Reworks tend to be
common place in a project if your partner does not understand phone conversations or email conversations
well. Lastly, there is no substitute for talent. Interview every member of the project team and identify
the strengths and weaknesses and select based on the project requirement. I have found that many projects
suffer due to a lack of depth in a technology. For example, while many programmers may be familiar with
Java or .Net, your project might need a specialized understanding of that technology. Don’t compromise on
talent.

2. Identifying the right project

This becomes critical especially if it is first project to be outsourced. Matching
the project with the right talent in team members is central to the success of the
project. It is best to start simple, baby steps. A lot of companies have found success
by starting with QA, internal technical support and documentation projects. This
provides you with a viable back-up plan should you encounter irreconcilable differences
in your first project. All too often, companies tend to easily accept that the first
project is likely to fail. Don’t. You should take extra care that this is set up
to succeed. Mind you, not all projects are suited for outsourcing. Choose the ones
for which face to face communication is not essential. Lastly, ensure that the project
is not more than 2 or 3 months in duration.

3. Managing the project

Clichéd as this might be, but, plan the work and work the plan. This is the most important aspect of
the project. Have extra clear steps and outline them in a written manner. Perhaps the most important
factors that will help you succeed are communication and use of tools. Do not assume anything and ensure
that all team members are working on a common communication platform, be it email or any other special
tool. Insist on daily or weekly written progress depending upon the project duration. A little bit of
patience and attention to details will go a long way in making the project successful. Lastly, fund the
project well; cutting corners does not work in Silicon valley, nor will it in Bangalore.

4. Measure the success

Identifying metrics and measuring them in outsourced projects often will determine if the project is
going to succeed or fail. Get a list of simple, but comprehensive metrics. For instance, if it is a
support project, measure the number of support queries, time it took to respond and whether the response
was satisfactory or not. Seems simple, but most project managers take a very casual approach to this.
Don’t make that mistake. Insist on the measurement. It helps make a case for the next set of projects.

5. Build on the success

Lastly, it never pays to do the outsourcing just once. It is with repeated success that you gain the
needed efficiency. Remember, that is why you started outsourcing in the first place. Create a good
document on what succeeded and what failed. Correct the mistakes and do it again for a different project.
Adding complexity to succeeding projects will help hone the process.

Ramesh Manian is the founder and CEO of eSelf Inc., a software company that provides
a layer of intelligence that provides relevance to information and one that learns
from user behavior. Ramesh is also an advisor to GROCO Technology. He served as
an executive at TIBCO software prior to founding eSelf. He can be reached at
ramesh@groco.com.

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