Project Management Services for the Refurbishment Works in the Embassy of Finland in Tokyo

ValtioneuvostoFinland — Ministry for Foreign Affairs of Finland

PublishedMarch 16, 2016 — DeadlineMarch 25, 2016 (3 years ago)

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Notice type

Contract notice

Buyer category

Government_administration

Ministry for Foreign Affairs of Finland has planned minor refurbishment works to be implemented in the Embassy of Finland in Tokyo locating in the address 3-5-39, Minami Azabu, Minato-ku, Tokyo 106-8561, Japan.The refurbishment works comprise interior construction and decoration works, heating, ventilation, air-conditioning, plumbing and electrical installations.

The Ministry for Foreign Affairs of Finland wishes to conclude a services contract with a qualified expert for the project management of the above mentioned refurbishment works.

The scope of contract includes the project management tasks during the implementation of the refurbishment works as scheduling, coordination and control of the works, quality control and reporting about them to the Client.

The refurbishment works are scheduled to start in May 2016 and to be completed in November 2016. The contract for the Project Management is scheduled to start in April 2016 and end in November 2016.

Project Management Services for the Refurbishment Works in the Embassy of Finland in Tokyo

Hankinnan kuvaus

Ministry for Foreign Affairs of Finland has planned minor refurbishment works to be implemented in the Embassy of Finland in Tokyo locating in the address 3-5-39, Minami Azabu, Minato-ku, Tokyo 106-8561, Japan.The refurbishment works comprise interior construction and decoration works, heating, ventilation, air-conditioning, plumbing and electrical installations.
The Ministry for Foreign Affairs of Finland wishes to conclude a services contract with a qualified expert for the project management of the above mentioned refurbishment works.
The scope of contract includes the project management tasks during the implementation of the refurbishment works as scheduling, coordination and control of the works, quality control and reporting about them to the Client.
The refurbishment works are scheduled to start in May 2016 and to be completed in November 2016. The contract for the Project Management is scheduled to start in April 2016 and end in November 2016.

Candidates for this contract must meet the following minimum levels of ability required in carrying out the contract works and obligations:
a) Technical and professional ability to execute the contract works.
b) Good knowledge about the Japanese technical regulations covering the subject works in Japan as well as knowledge about Japan authorities controlling the said works.
c) Good knowledge of occupational safety regulations and practices concerning construction works in Japan.
d) Main parts of tender documents shall be in Japanese language. Also conduct of matters with designers, authorities and other parties shall be carried out in Japanese language. For this reason a candidate's management responsible for implementation of the the contract must have fluent skills in verbal and written Japanese language. A candidate's other personnel involved in the contract works should have the skills of Japanese languages that is needed in their tasks.
Communication with the Client shall be carried out in English. For this reason a candidate's management co-operating with the Client must command English language orally and in writing.

As evidence for ability to carry out the contract works and obligations a candidate must deliver the following documents with the request to participate in the tender:
a) a list of works carried out over the past 4 years.
b) a list of the most important Japanese technical regulations and standards concerning the contract works in question as well as a list of authorities which control fulfillment of these regulations and standards.
d) a list of the most important Japanese occupational safety regulations concerning the works in question, as wel as a list of authorities which instruct and control application of these regulations.
d) a written assurance signed by the candidate which evidences that the candidate's personnel meets the required skills in Japanese and English languages.

Soveltuvia ehdokkaita valitaan rajoitettu määrä

Kyllä

Hankintamenettelyä koskevat lisätiedot

The tendering procedure is a restricted procedure and the Client shall choose 4 candidates to participate in tender procedure.
Choosing of candidates is based on the following criteria:
a) Technical and professional ability to execute the contract works.
b) Competence of the personnel of the candidate.
c) Quality system.
As regards to above mention the candidates are requested to deliver the following information with the request to participate in the tender:
a) a list of works carried out over the past 4 years.
b) Information and copies of the documents which evidence the professional skills and experience of the candidate's personnel available for the management and implementation of the consultancy works.
c) Information and description of the quality system of the candidate.
Requests to participate in the tender procedure with all appendices must be delivered by post in a closed envelope on 25th March 20146 at the latest to the address
Ministry for Foreign Affairs of Finland
Administrative Services
Heikki Lehto
PL 454
00023 Government
Finland
Envelope should be marked with the text "Renovation in the Embassy of Finland in Tokyo".
Choice of the candidates to participate in the tender procedure is scheduled to take place till 31st March 2016.

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