Administrative Secretary

Requisition Number:

Location:

Description:

The Center for American Indian Health (CAIH) is located administratively within International Health at the Johns Hopkins Bloomberg School of Public Health. The core activities housed at CAIH include research studies of infectious diseases and behavioral health, and a training program.

Family Spirit is an evidence-based and culturally tailored home visiting intervention delivered by Native American paraprofessionals as a core strategy to support young, vulnerable Native parents from pregnancy to 3 years post-partum. Parents gain knowledge and skills to achieve optimum development for their children. Family Spirit consists of up to 39-months of in-home parent training and support that has been designed, implemented and rigorously evaluated by Johns Hopkins Center for American Indian Health in partnership with the Navajo, White Mountain Apache, and San Carlos Apache Tribes since 1995. Family Spirit is currently being replicated with communities around the country, through training and technical assistance provided by the Family Spirit replication team.

Brief summary of duties and qualifications:

Specific Duties/Responsibilities

Provides administrative and project support for the Center’s Family Spirit replication team, which is primarily based in Chinle, AZ with colleagues located in Albuquerque, NM and Baltimore, MD.

Assists with preparation of training materials and supplies for regularly scheduled Family Spirit trainings with affiliate sites.

Assists with coordinating meeting and training plans and making travel arrangements.

Assists with drafting and editing Family Spirit related correspondence, and screening incoming correspondence.

Assists with facilitating Family Spirit communication including a website, newsletters, webinars and other outreach to affiliate sites.

Assists in the development or refinement of health education materials, including curriculum, training materials, and related ancillary materials for the Family Spirit Program.

Locates and compiles information and formats reports, graphs, tables, records, and other sources of information.

Assists with special projects and events.

Travels to trainings and meetings with overnight travel as needed.

Assists with other Chinle-based Center projects as needed, and maintains knowledge of all of the Center’s projects and assists with other Center duties as they arise.Demonstrates excellent interpersonal and organizational skills.

Other duties as assigned

Minimum Qualifications

High School Diploma or GED.

Two years of related experience

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Special knowledge, skills, and abilities

Ability to work with others to reach a goal

Self-motivator and independent learner and worker

Efficient and detail-oriented

Flexible and adaptable

Ability to effectively multi-task

Excellent professional judgment and discretion

Good oral and written communication skills, including public speaking with large and small groups

Ability to operate a telephone, printer, fax, copier, and computer with software use experience in Microsoft Word, Excel, and Power Point

Ability to drive a project vehicle as needed and to follow guidelines on vehicle use

Ability to follow worksite guidelines on personal and work cell phone use

Ability to take direction and respond positively to feedback in the workplace

Technical qualifications or specialized certifications

Current driver’s license issued by the state of residence and good driving record required.

This position will maintain background clearance as required by the employer and any collaborating agencies.

Any specific physical requirements for the job

Ability to travel with overnight stays required as needed. Some evening, weekend and holiday work may be required.