Help and Frequently asked questions

Here you can find an FAQ about our different support programmes. For specific information on the different programmes, please view their individual pages.

General

Your application should be submitted at the latest by 15:59 EET on the last application date through the electronic application system. If you live in another time zone, we advise you to check the time which applies for you. Nordic Culture Point will not accept late applications.

Yes, you can. However, as both organisations are part of the official Nordic cooperation, the total amount you apply for from both of us may not exceed 85% of the project’s total costs.

The similarities between Nordic Culture Point and the Nordic Culture Fund may be beneficial for you, but you should still carefully read what applies for which programmes and think about which is the most suitable for your project.

This may differ slightly from programme to programme, but you can usually expect that the maximum duration is as of the year you were granted funding including the two (2) subsequent calendar years. If you have a project covering several years, you can contact one of our advisers for the support programmes in order to be sure.

Your current country of residence will be considered, not your nationality. For example, an applicant who is a Norwegian citizen, but who lives in Germany, will not be considered to be Nordic. The contrary also applies – for example, a German citizen will be considered to be Nordic if he/she resides in a Nordic country.

The Culture and art programme, NORDBUK’s grant programme and Volt: the application forms are in Swedish and English. Besides those two languages, you can fill in the forms in Danish, Norwegian, Finnish, Icelandic, Faeroese or Greenlandic.

The Nordic-Baltic mobility programme for culture (mobility funding, network funding and funding for artist residencies): the application forms are in English and the application must be submitted in English.

If you contact us at Nordic Culture Point for general questions, it is advisable to stick to either Scandinavian or English. However, it is possible that your adviser will be fluent in Finnish, Faeroese or another language. All you need to do is ask.

You should apply for network funding when you under a longer period of time wish to develop new collaborations, exchange best practices and knowledge with other actors within the fields of art and culture. When you plan one seminar, conference or workshop that is also open to a broader public than the partners in a network, you should apply for funding from the Culture and Art Programme.

These three areas are so-called horizontal perspectives and are part of the Nordic Council of Ministers’ strategy. They are not formally considered to be criteria, but are first and furthermost a way for us to measure how these perspectives are included in Nordic and Baltic cooperation projects.

Before applying

The general rule for the budget is that income and expenses need to be balanced. In addition, all expenses stated in the budget should be necessary for the project’s implementation. All amounts should be specified in EUR. For an example of how to make a detailed budgetary appendix, please see here.

In-kind financing means that goods or services can be included in the project’s funding instead of money. For example, voluntary working hours. Calculations of working hours should be specified in the application’s budget and the amount must be deemed reasonable for implementation of the project.

No. Nordic Culture Point cannot support projects retroactively. Project activities may start at the earliest after a decision on the application has been made and notified to the applicant. It takes about eight to ten weeks after the deadline. You can see the earliest start date of your project in the application form.

In certain circumstances the programmes may award grants for the applicant’s administration and payroll expenses. This requires that the expenses are directly linked to the project and are necessary for it to be implemented. Administrative expenses may be salary, rent or material expenses.

Great importance is attached to the project’s Nordic dimension when the experts review the applications. Accordingly, it is advisable for at least the minimum requirement of the geographic distribution of the participants to be included in the application. If all your partners are not finalised when you apply, it is important that you describe who you plan to involve and how.

During the project

If you need to make changes to the budget, schedule or the project’s content, you should request Nordic Culture Point to approve them before you make the changes. Describe the changes and send them to us through the correspondence function in your user account, and we will respond to your inquiry as soon as we can.

When you log into your profile, you should go to your grant in order to accept the contract and fill in your bank details which you can then submit. When the adviser has accepted the request, you will receive a notification. After the approval, the first part of the funding will be paid approximately two weeks later.

After the project

We want to see a final overview of income and expenses. You must include the entire grant from Nordic Culture Point even if the remaining share has not been paid yet. If, for example, you have used our budgetary appendix you can add an extra column with actual amounts.

For grants above EUR 30,000, the accounts should be attested by a qualified/authorised public accountant. The accounting requirements can be found here.

If it does not include, or will create, major changes to the project then it can usually be resolved. Write us a message in the correspondence function in your applicant profile and describe why you need to postpone the report. Your request will be approved when you receive a positive response from an adviser.

The application portal

You can receive a new password or check your username by using the ‘Forgot username/password’ function on the login page.

You will receive an e-mail with a link to reset your password. If you do not receive the link by e-mail – you should first check to ensure that it is not in your junk mail. Otherwise you should contact program@nordiskkulturkontakt.org

If you want to change the password later, you can also do it in your user account.

The names of all members of the application should be specified during registration of the group. The group can be edited up until you create an application. After an application has been created, you cannot edit the group’s structure.

When you create users, we will request you to select whether you want to be registered as a group, organisation or person, that is, an individual account. The selection will then show you the programmes which you may to apply for. You cannot change the application type later. If you’re logged in to an individual account, but now want to apply on behalf of an organisation, you need to create a new account for that project in particular.

All programmes will open for applications approximately one month before each deadline.

You can create several usernames with the same e-mail address, so make sure you’ve logged in with the correct username. An overview of all usernames linked to your e-mail address can be sent to you by clicking on “Forgot username” on the application portal and entering your e-mail address. If this does not work, please contact program@nordiskkulturkontakt.org

If you have more questions, please feel free to contact our support programme advisers through the correspondence function in your user account for applicants. Alternatively, you can reach us by going through our staff list where you can find all contact details or send an e-mail to program@nordiskkulturkontakt.org

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