Encourage callers to leave a detailed message as part of your script. Playing phone tag is never fun and one way to avoid it is receiving and leaving detailed messages for people.

Next practice reading your script. Read it aloud at least three times before you record it to smooth out bumps. Doing this allows you to hear the words and spot any awkward spots that need to be fixed.

A problem that some people have when they record their message is running out of breath before they’re done reading the script. A way to help alleviate this is before recording, take a deep breath as if you are about to leap in the water, and when your recording begins, you’ll have enough breath to carry you through to the end.

Finally, listen to your message to make sure it’s all good, then SAVE.