Registration Guidelines

Registration Procedure
All participants must be registered and are urged to register in advance. Non registered people will not have access to the session halls and exhibition area.

Online RegistrationAll participants are kindly recommended to register preferably via the Online Registration Form (closed). Other registration possibilities are also available below. Please read the instructions on the website carefully.

Registration FormIf you have no access to the Internet, please send the Registration Form to the Congress Secretariat in Prague. The Registration Form is available in PDF format for download (closed) or at request at the Congress Secretariat (to be faxed/mailed to CZECH-IN - Congress Secretariat).

Other registration possibilitiesA text version of the Registration or Accommodation Form can be downloaded on the Congress website. The Registration
or Accommodation Form in PDF format is to be used for registration by fax or airmail only. Each participant submitting the Registration Form by fax or airmail will receive a PRN (Participant Registration Number) by e-mail which will include the details of payment. Please do not send any payments (Bank transfers) wfithout the PRN included in the details of payment. Such payments cannot be identified.

Pre-registrations
After June 29, 2009 pre-registrations will NOT be accepted any longer by the Congress Secretariat BUT you will have the possibility of registering on-site.

Young members and studentsAre kindly asked to provide the Congress Secretariat with proof of age or valid student pass in advance by fax to number +420 261 174 307, as well as upon onsite registration.

Insurance
The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Contact InformationBy registering to the congress delegate agrees to be included in the promotional congress mailings.

Group block bookings:For group registrations (and hotel reservations) please contact the Congress Secretariat for special procedures.

Accompanying person fee includes:- Access to exhibition Opening Ceremony
- Welcome reception at the Prague Congress Centre
- Guided tour (Grand Tour of Prague)
All Accompanying Persons are asked to re-confirm attendance on this tour by mail to Congress Secretariat
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. The voucher will be received together with the congress badge. Please note that Accompanying persons are not allowed in the scientific sessions and in the exhibition hall.

CONFIRMATION
Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the registration desk at the Prague Congress Centre as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis, and numbers may be restricted.

Cancellation / Refund PolicyAll cancellations must be notified in writing (by mail, fax or e-mail) to the Congress Secretariat according to the following conditions. Please note that cancellation received:
Until April 15, 2009 - Eur 100 will be withheld for administrative fees
Between April 16, 2009 - May 31, 2009 - reimbursement of 50% of the fees paid
After June 1, 2009 - no refund can be processed
Registrants may transfer their registration to a colleague at any time. For any change of name a fee of € 30 will be charged. All registrations received at the Congress Secretariat - CZECH- IN, by June 26, 2009 will be included in the list of participants.

Responsibility
The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Congress be hindered or prevented by unexpected political or economic events or generally by force majore, or should the nonappearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

Accommodation Guidelines

Reservation guidelines
Rooms at special congress rates are being held in hotels of different categories close to the venue (Prague Congress Centre) or within Prague city centre. Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by April 15, 2009. After this deadline requests will be accepted, however, hotel rooms are subject to availability and cannot be guaranteed; when making the reservation, please also indicate an alternative hotel/second choice hotel in case your preferred one is fully booked.

No shuttle service will be provided by the congress from the airport to the hotels or from the hotels to the Prague Congress Centre.

To make a reservation please use our Online Booking system or Accommodation Booking Form (in PDF and to be faxed to +420 261 174 307/ or mailed to
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). Reservations by phone cannot be processed. A deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation
Cancellations/changes must be made in writing (e-mail or fax) to Congress Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Congress Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the CANCELLATION CONDITIONS below:
For hotel reservations cancelled
- Before April 15, 2009 the full deposit will be refunded less € 40,-
- After April 15, 2009 the deposit of 1 night will NOT be refunded
- After June 4, 2009 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the congress.

Payment conditions
1st night deposit will be required to guarantee the booking (non-refundable after April 15, 2009). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). Expiration of the card must exceed July 2009. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
OR
Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after April 15, 2009 and the full pre-payment will be charged in case of cancellation after June 4, 2009).

Bank transfer will be accepted until June 4, 2009 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Congress Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

Credit Card PaymentWith reference to the worldwide general terms please be aware that your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR .

Confirmation of reservation, voucher and final billAfter completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Congress Secretariat CZECH-IN (for 1 night´s deposit and full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.