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Thursday, July 17, 2008

Post It Notes

I am a generally organized girl at the office. My desk is always orderly, everything has a place, and everything is labeled. I just can't function at a messy desk.

Twice a month, I have what I call "crazy day" at work. This is the day that all the inspectors turn in their reports, and I have about 48 hours to record them, invoice them, type up certification letters, stamp them with a seal, scan each and every one of them into the computer, file a copy, take all the "back up" of the inspector's report and attach a color copy to each certification letter, and make 3 copies of the invoices and mail them to the respective builders. There are about 75 of these every two weeks. It. is. crazy. Hence the "crazy days".

During this 48 hour period, there are about 9 different piles going on on my desk, in addition to all the other stuff that is there every other day of the week. My post it notes come in very handy. Everything has a post it on top of it, reminding me of what "stage" this paperwork is in.

Today, the president of the company approached me as I was in the middle of my hectic process.

"What are all these piles?", he asked. "There is so much going on, how do you know what all this is?"

I started pointing to each pile, "These need to be invoiced, these need to be certified, an e-copy needs to be saved onto the database for these, these ones are incomplete and I need to call the builder, and these ones I am waiting on a response from the Texas Department of Insurance."