Transitory Records

Avoid maintaining transitory records longer than necessary. Review your files regularly and destroy any transitory records (whether whole files or parts thereof), which are not official University records.

Universityrecords provide evidence of a policy, decision or obligation and should be filed and saved.

Transitory records have no ongoing operational, informational, evidential or historical value and can be destroyed as soon as you are finished with them. Transitory records can come in many formats, including paper, e-mail, electronic documents, databases, voicemail, etc.

What You Can Destroy

The following records are generally considered transitory:

Notices of meetings, special events, holidays, acceptances or regrets.

Routine memos and mass communications to staff, where you are not the author of the memo.