All pre-application documents are required in order for the Center for Verification and Evaluation (CVE) to begin processing your application. If you are party to a Joint Venture or Mentor Protégé you will be required to submit supporting documentation.

During application review, additional documents may be requested by the assessor at their discretion. Documents that may be reviewed are identified under 38 CFR 74.12 and 38 CFR 74.20.

NOTE: Do not upload any password-protected documents. Center for Verification and Evaluation (CVE) is not able to verify the password-protected documents.

Required Documents

Type

Pre-Application

Description

Rationale

Reverification

Section: General Information

1.1 License

No

Business licenses, permits or accreditations
- Licenses, permits, and accreditations are issued after the determining authority validates the applicant is in compliance with all appropriate city, county and state statutes and ordinances. They are then authorized to operate the specific type of business identified on the license.

Used to determine if the concern is operating the “type” of business legally in the state where it is chartered to perform services, and if any critical professional licenses are up-to-date. Also, the legality of the tenant space can be verified against the address listed on the license. If not the same, It is important to investigate whether the company has moved its location.

YES, if the license has expired or will expire within 60 days of the date of application.

The reflected experience level helps CVE determine the Veteran owner's ability to control and manage the applicant concern. The resume is reviewed to determine if he/she has the prerequisites, qualifications, and knowledge to operate and manage the type of company as identified.

YES, if the Veteran or minority stock owners have assumed a new job, discontinued work with a job or firm reflected on a previous resume, or the information on the last-submitted resume has changed since the last verification. If key personnel have been added to the business, resumes of ALL key personnel/ owners are required.

Section: Financial Information

2.1 Tax 1040

No

IRS Form 1040 and all attachments, Schedules C, Schedules E, and W-2s (the total amounts on the W-2s must be equal to line 7 on the Form 1040) - All owners with 33% or more ownership are required to submit their Personal Tax filings from the previous year. In addition, the applicant is required to submit its Business Tax filings from the 3 previous years. If, however, the Business Taxes are filed on Schedule C, then 3 years of Personal Taxes are required, as the Personal Taxes and Business Taxes become one and the same. This typically applies to Sole Proprietorships and Single-Member LLCs.

IRS Form 1040 and all attachments, Schedules C, Schedules E, and W-2s (the total amounts on the W-2s must be equal to line 7 on the Form 1040) - All owners with 33% or more ownership are required to submit their Personal Tax filings from the previous year. In addition, the applicant is required to submit its Business Tax filings from the 3 previous years. If, however, the Business Taxes are filed on Schedule C, then 3 years of Personal Taxes are required, as the Personal Taxes and Business Taxes become one and the same. This typically applies to Sole Proprietorships and Single-Member LLCs.

YES (most recent year’s personal tax return), unless the owners file their business taxes on Schedule C of their 1040s. In those cases, CVE must have last 3 years’ tax returns on file.

2.5 Payroll

No

Payroll Distribution Ledger or W-2s (Wage and Tax Statement) for preceding year (Full Year) and year-to-date (Jan. to present) for employees - The payroll distribution ledger or W-2 statement with all Personally Identifiable Information (PII) redacted for the full preceding year as well as the current year-to-date showing all employees and/or contractors and wages/commissions/distributions earned.

Signature cards authenticated by financial institutions (Banks,Credit Unions, etc.) - Card that a customer signs when opening an account at a financial institution. It identifies the depositor. A corporate signature card bears the names of the firm's officers authorized to sign checks or transfer funds.

Used to determine control. The bank signature card identifies who within the company has the authority to authorize and sign checks on behalf of the company. There may be two or more people with check-signing authority, but the Veteran owner must be able to unilaterally sign checks. CVE acknowledges that electronic banking is becoming more common and therefore, some applicants may not have a bank signature card. In these situations, CVE will work with the applicant to obtain the appropriate electronic banking documentation.

NO, unless the Signature Card has been updated since the last verification.

2.7 Contracts

No

Copies of last 5 contracts and/or proposals to include Bids and purchase orders or work agreements (Cover page and Signature page only) - These include bids and purchase orders or that the applicant has submitted/been awarded.

Used by CVE to help verify day-to-day control.

YES

Section: Management Information

3.1 Management Agreements

No

Management and Services agreements to include supporting payments - These agreements are established between the concern and service provider and generally incorporated or attached to an occupancy lease agreement. They define the terms under which a tenant may use a commercial property and its services (communication, mail services, etc.). The supporting payments (checks, etc.) document the agreements are in effect.

Enables CVE to verify the business address and that the concern has the legal authority to occupy the space. Includes lease, management, or service agreements. CVE will review 3 months of cancelled rent checks or other proofs of payment to validate that the applicant is actually making payment for the binding services, demonstrating that the applicant is not dependent on another firm.

Lease agreement: YES, if the applicant has moved or if the lease has expired; if month-to-month lease, provide letter of explanation confirming that the arrangement is still in place. Proof of payment (checks, receipts, etc.): YES, last 3 months

Section: Legal Structure

4.10 Franchise Agreement

No

A legal, binding contract between a franchisor and franchisee. Applies only if business is a part of a Franchise.

Helps CVE determine control of the franchise.

NO, unless the Franchise Agreement has been updated since the last verification.

Section: Other Documents

10.1 Joint Venture Agreement

Yes

Joint Venture Agreement and current opportunity on which joint venture is bidding - A written agreement which identifies the nature of the joint venture (JV), capital and resources contributed by each JV, and their rights and responsibilities. The current opportunity is what the JV is bidding on and is one of the underlying reasons for formation.

Helps CVE determine control of the JV. Veteran applicant must exert majority control of the JV over management decisions and day-to-day operations. Veteran applicant must own a majority of the JV in terms of revenue received from the JV.

YES, with new effective date.

10.2 Mentor Protégé Agreement

No

Mentor Protégé Agreement, including all amendments

Helps CVE understand the relationship between the mentor and protégé to determine whether any undue influence or dependence exists.

NO, unless the Mentor-Protégé Agreement has been updated since the last verification.