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Thursday, December 5, 2013

KeBOSA CONSTITUTION

IN THE NAME OF THE ALMIGHTY GOD, We the old students of Ketasco Basic 2004 year badge,

COMMITTED: to our belief in Unity and the development of our Alma Mata.

WISHING to create the vital instrument through which we shall develop ourselves as a group and give back to our Alma Mata.

DO HEREBY ADOPT, ENACT AND GIVE TO OURSELVES THIS CONSTITUTION.

TABLE OF CONTENTS

CHAPTER ONE

1.

Name

2.

Supremacy of the Constitution

3.

Enforcement of the Constitution

4.

Membership

5.

Aims and Objectives

6.

Composition

CHAPTER TWO

7.

Congress

CHAPTER THREE

8.

The Executives

CHAPTER FOUR

9.

Qualification for Elections

10.

Tenure of Office

11.

Voting

12.

Declaration of Election Results

13.

Challenging of Elections Results

14.

Transition / Handing Over

CHAPTER FIVE

Qualification for Elections

Tenure of Office

Voting

Deceleration of Election Results

CHAPTER SIX

Grounds for Removal from Office

Impeachment Procedures

Vacancy of office

CHAPTER ONE

Article 1: Name

The Association shall be known and called the Ketasco Basic Old Students Association (KeBOSA)2004 of the Ketasco Basic School.

Article 2: Supremacy of the Constitution

a.

This constitution shall be subject to the constitution of the Republic of Ghana.

b.

The constitution shall be the supreme authority to all members.

Article 3:Enforcement of the Constitution

(a)

All members of the association shall adhere to all the provisions of this constitution.

Article 4: Membership

All members admitted into the Ketasco Basic who were once with the 2004 year badge shall be automatic members of the association.

Article 5: Aims and Objectives

The aims and objectives of the association shall include but not limited to the following:

(a)

Creating an effective liaison between the association and the student body.

(b)

Promote unity and interpersonal relationship among members of the association

(c)

Contributing our quota towards the development of Ketasco Basic School

Article 6: Composition

KeBOSA shall be composed of;

(a)

Congress (general meeting)

(b)

Executive Council

CHAPTER TWO

Article 7: Congress

1.

Congress shall include every member of the Association and chaired by the president.

2.

Functions of congress

The function of congress shall include the following but not limited to;

(a)

Debate and approve programmes of the Executive Committee before its implementation.

(b)

Receive and discuss budget of the Association.

(c)

Debate issues concerning the interest of the school and the association members, may pass resolutions on them.

(d)

Congress meetings shall take place at least twice every year at a time and place to be determined by the executives.

(e)

3 month notice shall be given to convene Congress meeting, stating the agenda, venue, date and time for such meetings. .

(f)

Decision

i.

Decision taken by congress shall be binding in their entirety.

ii.

Recommendations shall be binding to the aims to be pursued but shall leave the choice of the appropriate method for achieving those aims to those whom the recommendations are addressed to.

(g)

Emergency meeting may be convened at any time before the regular days of meeting when circumstances so justify.

(h)

The Executive shall however meet as and when they deem fit.

(i)

A quorum of 10 people, apart from the person presiding shall be one –third of all members of Congress.

CHAPTER THREE

Article 8: The Executive

(a)

The Executive Authority of the council shall be vested in the President and shall be exercised in accordance with the provisions of this constitution.

(b)

The Executive Authority shall extend to the execution and maintenance of this constitution and all laws made under or continued in force by this constitution.

(c)

Subject to the provisions of this constitution, the functions conferred on the President by clause (a) of this article may be exercised by him either directly or through other executives.

(d)

The Executive Council shall however meet as and when they deem fit.

(e)

Quorum for the Executive shall be determined by them.

1.

The Executive Committee.

The Executive shall be the second highest decision making body which shall comprise of all the Executives namely;

(a)

President

(b)

Vice president

(c)

General Secretary

(d)

Organizing Secretary

(e)

Treasurer

2.

Functions of the Executives

(a)

Be responsible for the day-to-day administration and direction of the Association

(b)

Enforce and maintain discipline in the Association

(c)

Shall in consultation with Congress have power to organize or promote any activity which is in the interest and well-being of the school and the members.

3.

The President

(a)

The President shall be the head and the official mouthpiece of the Association.

(b)

The executive authority of the Association shall vest in the President and shall be exercised in accordance with the provisions of this constitution.

(c)

The President shall take precedence over all other officers and persons of the Associationand in descending order, the Vice-President, General Secretary, Treasurer and theOrganiser.

(d)

Shall in consultation with the General Secretary convene and preside over all Executive meetings.

(e)

Shall sign all documents and correspondence on behalf of the Council.

(f)

Shall be a co-signatory to the council’s bank account.

(g)

Shall see to the day to day implementations of the decision of Congress and other Committees.

(h)

Shall address the first and last meetings of Congress each year.

4.

The Vice President

(a)

Shall in the absence of the President perform all functions assigned to the president by thisconstitution.

(b)

Perform such functions as may be assigned to him/her by this constitution or by the President and the Executives.

(c)

Should the President dies, resigns or is removed from office, the Vice-President shall assume office as President for the unexpired term of the office of the President with effect from the date of the death, resignation or removal of the President.

(d)

The Vice-President shall, upon assuming office as President under clause (c) of this article, nominate a person to the office of Vice-President subject to approval by Congress.

(e)

Where the President and the Vice-President are both unable to perform the functions of the President, the General Secretary shall perform those functions until the President or the Vice-President is able to perform those functions or a new President assumes office as the case may be.

5. The General Secretary

(a)

Shall keep accurate records of all proceedings of congress and executive meetings.

(b)

Shall compile official records of the Association

(c)

Shall be a co-signatory to the council’s bank account.

(d)

Shall be a co-signatory to all correspondence and documents of the councils

(e)

Shall be the custodian to all the Council’s documents and correspondence.

(f)

Any other duty as may be assigned by the President or Congress

6. The Financial Secretary/ Treasurer

(a)

Be responsible for the keeping and proper management of the financial transactions of the Association

(b)

Ensure that proper books are kept and all monies are accounted for.

(c)

Maintain a register for all assets of the council.

(d)

Present audited financial statement to Congress or as requested by the Executive or by resolution of Congress.

(e)

Present a budget to Congress at each General Meeting for approval before the execution of any plan of action needing finance.

(f)

Shall collect monies from all members before organized programmes by the Association.

(g)

Be a co-signatory of the Council’s bank account.

(h)

Shall perform any other duty as may be assigned by the President.

8. The Organizing Secretary

(a)

Shall be the Chairman of the organizing committee of the Association.

(b)

Be responsible for establishing, monitoring and coordinating activities.

(c)

Be responsible for developing, packaging, organizing and executing all programmes of the Association.

(d)

Any other duty as may be assigned by the President or Congress not inconsistent with the provision of this constitution.

(e)

. Implement and monitor all decisions of the Executive Committee.

CHAPTER FIVE

Article 10: Qualification for Elections.

1.

Aspirants contesting for any position of the Association shall:

(a)

Be a full time or one time old student of Ketasco Basic 2004.

(b) Not have been convicted of any criminal charge by any competent court of jurisdiction both within and outside Ghana.

Article 11: Tenure of Office

A member elected as an Executive Officer of the Association shall

(a)

The President shall hold office for two years only without re-election.

(b)

Other executives can hold office for not more than two terms

Article 12: Voting

1.

Voting shall be by secret ballot or open balloting

2.

A person shall be considered as duly elected by simple majority.

3.

An unopposed candidate shall have more than fifty percent of the valid votes cast.

4.

In the event of the same candidate returning unopposed for the second time, he shall be deemed duly elected.

Article 13: Declaration of Election Results

1.

The out-going President shall declare the provisional election results within twenty minutes after counting of votes.

CHAPTER SIX

Article 15: Grounds for removal from Office

1.

Any officer who proves incapable of holding office shall be removed before his term of office expires;

2.

Any such incapacity of an officer shall be determined by congress upon a motion by any member and approve by two-thirds of members present through voting.

3.

Any officer, against who a charge of embezzlement, inefficiency, including failure to carry out legitimate instruction without tangible excuse, use of position for private gains or inactivity is leveled, shall face congress for hearing.

4.

Any officer who violates any article or bye-law of the association shall lose his right to membership either temporally or entirely as may be determined by the members of the Association prior to hearing.

5.

Notwithstanding the above clauses, any officer who wishes to resign shall do so in a written letter, stating his reason(s) to Congress through the Executive.

Article 17: Impeachment Procedure

1.

For the purpose of impeachment, Congress shall constitute upon the presence of not less than half of Congress members.

2.

Congress shall hear the facts of the allegations given due recognition to the rules of natural justice.

3.

An officer ceases to hold office upon the approval of seventy percent (60%) of Congress members present at the sitting.

4.

The President shall appoint a person to act in such a capacity until a substantive officer is elected

Article 18: Vacancy of office

1.

An office shall be considered vacant if any officer;

(a) Suffers an impeachment.

(b) Resigns from office, dies or is incapacitated by ill health from performing his functions..

2.

Congress shall within seven days upon receiving such notice authorize the Electoral commission

to organize an election to elect a substantive officer to assume the vacant position