Finance Intern – Paris

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED HQ

In ACTED HQ in Paris, some 60 people are dedicated to provide operational support to the projects implemented in our coutries of intervention.

You will be in charge of

1.Contribute to ACTED Compliance and Accountability

Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.

Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements

Suggest update and improvement of ACTED’s procedures in link with the CFM;

Support to external audits preparation.

2.Control of Monthly Internal Reporting tools

Accounting (PRATIC) review – between the 10th and the 15th

Check that :

the financial flows are lettered on a monthly basis in SAGA

flows cross-countries (including HQ) are well cross-referenced before local salaries payments

the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA

Finance TITANIC review – between the 10th and the 15th

Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;

Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;

Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU;

Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;

Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);

Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)

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