BeOne - Shipping Agency the new module dedicated to shipping and port agents who operate in the container ship sector

Thanks to Nova Systems’ latest innovation, ship loading and unloading and transhipment operations become simpler and more immediate.

“With the ‘Shipping agency’ module, the issuing of policies, taxes, freight accounts and all the manifests laid down depending on the agency’s operations can be obtained. BeOne also allows costs and revenues to be analysed by individual journey-ship and company, dossier, policy and management of the costs and takings with regard to the management of the disbursement account,” explained Riccardo Tarocco, Chief Software Architect.

All this is integrated with the accounting module, BeOne e-invoice, management control and the customs operations.

SHIPPING AGENTS

BeOne was also designed to assist the operational activities of shipping agents, who act in the name and on behalf of shipping companies. “As regards this part of the module, the software allows the ship to be managed as a craft that arrives and departs from the port. BeOne is multi-branch, so each branch is linked to its port of reference. In the case of a single ship, the ERP can manage several shipping companies with loads on the same journey-ship, both on embarkation and disembarkation, and goods coming from or to be sent to different destinations,” noted Tarocco.

BeOne enables the management of containers on embarkation and disembarkation and containers in transhipment, that are to be loaded for a different final destination. The possibility therefore arises of tracking a container transiting through the port: the container arrives on one ship and can then continue its journey on a different ship.

“Through BeOne, this operation is managed with a single dossier. The software has some specific functions that enable the rapid entry of the agency file and
the simultaneous creation of the positioning order.
The administrative database also allows, both on embarkation and disembarkation, the arrangement of containers on the ships and in the companies depending on the load limits or the possible cost/benefit for the shipping agent.”

PORT AGENTS

Part of the module was devised based on the needs of port agents> who are concerned in the management of the docking of the ship in port and disembarkation. BeOne enables the management of the ship and disbursement accounts, that is, the calculation of what is paid in advance by the port agent on behalf of the shipowner. “These costs can be calculated both beforehand, as forecast cost amounts, through the appropriate tariffs, and subsequently entered on the arrival of the supplier’s invoice. On the closure of the disbursement account, an invoice is generated by the port agent to the shipowner for the balance of the activity carried out.

FORWARDING AGENTS

With regard to the same ship, it is possible to operate with companies with which there is no agency-type contract (shipping agency). Finally, the software makes it possible to act as agents of several companies for the same port.

“With BeOne, it is possible to
issue shipping policies, or for multi-container services, even with
different dossiers, regarding the same ship journey and client”.

Another function available in BeOne regards the issuing of the freight account, through which it is possible to automatically calculate the freight accounts based on the specific tariffs entered for each individual client. Still through the Shipping Agency module, freight statements, freight manifests, unfreight manifests and cargo manifests can be issued.

BeOne Shipping Agency module: Technical specifications

Read the technical specifications about the module dedicated to marine and port agents operating in the industry of cargo shipment

Export Ocean Freight

Booking administration

Administration of bookings for Fcl or consolidated shipments.

Administration of freights

It’s possible to administrate Fcl, Lcl or hold shipments at the option of administrate preliminary files by grouping and triangulation

Proceedings/standard rates managing

CRM module integration to pay off files with specific proceedings rates for client at the option of applying articulated standard rates

Price/standard rates managing

CRM module integration to pay off files with specific price rates for supplier at the option of applying articulated standard rates

Spot offers administration

CRM module integration to pay off spot offers shipment for proceeding and price part

Consolidated shipping administration

Consolidated shipping can be administrated according to destination port with master B/L managing

Go-Live

Discover the total integration of BeOne

Click on the images to know into detail the specifications of each BeOne’s Suite module. The different applications refer to only one database, where they work in synchronization to recall data, their elaboration and archiving, avoiding duplication of information and misalignments. The BeOne solution is completely integrated with the activities demanded of shipping agents and logistics operators, ensuring the flexibility that sector operators require.

Click on the list below and discover the integration among the modules