Rotamap

2014 CLWRota Training & Management Day

20 March 2014

The 2014 Training and Management Day was held on Thursday 20 March in
the Battlebridge Room at King's Place in central London.

The event began at 10:30am with an introduction by Rory
Campbell-Lange, Rotamap's Managing Director. We gave an overview of
upgrades to CLWRota over the last six months since the September Forum
and an idea of how the Rotamap team manage support and feature requests.
Aspects of CLWRota's strong growth over the last year was also
presented.

The morning training session provided tips and tricks on how to make
more effective use of CLWRota and to introduce new features of the
system. The session also provided an opportunity for attendees to debate
the operation of the system, discuss potential new features and to
debate the changing nature of anaesthetic service delivery.

Nick Edgeworth and Peter Barwich present at the March
2014 T&M day

During the morning training session the following issues were
discussed:

Messages

Leave as 'Away'

Flexi rota

Flexi in year picker

De-activating people

Blocking exceptions

Blocking sets

Uncovered sessions report

Extras on leave

During the morning session debate on the floor included discussing
the pros and cons of publishing the rota several weeks in advance, possible
improvements to the new Messages functionality in CLWRota and how
blocking rules can be used most effectively.

Lunch was held from 1-2pm, giving delegates a chance to meet and to
discuss specific issues with the Rotamap team.

The afternoon session was targeted towards the discussion of
management and reporting in CLWRota. Ollie Fielding introduced the
latest benchmarks, which included all
client trusts that had been using the system for at least six months.
The presentation included anonymised cross-department benchmarks showing
the variation in extra use, solo sessions and study leave across trusts;
together with analyses of each department's individual KPI graphs, heat
maps and P-charts. The combination of inter-departmental and
intra-departmental analysis is useful for picking clients to pick out trends when
reviewing job plans and the balance of department activity.

Survey results: responsiveness of the support team

Ollie also went through the results of our recent online survey.
The survey was completed by over 400 people, mainly clinicians, and
provided very useful direction in terms of prioritising future
development work. The survey also showed that over 91% of respondents found
the service at least fairly useful. Over 94% of 173 respondents rated the
Rotamap support team as responsive and good at resolving queries.

Following this, Ed Schroeder introduced Medirota,
Rotamap's rostering application for surgical and medical departments,
which can provide rota management for departments working with
anaesthetics departments to deliver acute care.

The event concluded with a presentation on the current state of
Medirota, which Rotamap are developing as an extension of CLWRota's leave
capabilities. This included gathering feedback on conceptual sketches,
and which features would be useful in managing leave in more detail,
such as limiting the number of consecutive days a person can take on
leave.