How to you resolve issues where you have attorney / secretary scenario: attorney needs secretary to print various emails. S/he will select multiple emails for secretary print (I know tree killer) out for the physical file and the DMS.

Do you stay out of this?

How does the attorney flag/select messages for secretary to print emails?

5 Replies

How does the attorney flag/select messages for secretary to print emails?

What methods have you tried that work best?

Stay out of it... :-p

But seriously, if they are inquiring about the best method to do this, just have her select her emails in multiples save them or whatnot or just drag them to another email to send them as an attachment. The secretary should be able to just select all attachments from her outlook, right click and print.

I probably should ask what version of outlook but shouldn't matter I believe they all have the bulk print feature.

If you want to get really technical with it you could setup filters on outlook and just tell her to add PRINT to all subject lines of the emails she wants printed and then setup a rule to send all those with PRINT or whatever term you want to use in the subject, those go to a folder, and then they can be printed in bulk later. Did I lose anyone there?

1st Post

In our workplace, the professional just moves emails that need to be saved and printed to a subfolder in their Outlook, and the secretary just prints out everything in this folder and then moves them to another subfolder/deleted items when it's printed and filed.

1) color flags/categories that allow for one to be print. Then the Secretary dismisses the flag/uncategorized the email

2) copy the emails to a folder as stated above

Watch the bulk print, most of the time bulk print gives you all the emails as a run on print job and does not start the next email on a new page. it also continuously numbers the pages so the email from abc could be page 1-2, the pages from def is 3-5, and xyz is 6-8, if you are looking for the email they may not realize that the page numbering is off.