Tag: BIR Form 2303

Did you lose your original BIR form 2303 or the Certificate of Registration (COR)? That you already exerted effort but you can’t find it. Or your company’s BIR 2303 was caught by fire, flood or natural disaster? Well, don’t worry, you can always replace the BIR Form 2303 or the BIR Certificate of Registration (COR) by doing the following:

Get a copy of BIR form 1905 (Application for Registration Information Update) and fill out properly.

Prepare a notarized Affidavit (e.g. Affidavit of Loss, if lost). Much better if you have a photocopy of the BIR Form 2303. Much much way better if you have the old original certificate for replacement.

Then go to your Revenue District Office (RDO) where your business is registered and submit the accomplished BIR Form 1905 together with the required attachment/s. Please take note that the BIR is already implementing the queuing system. Thus, get a number and check window / table number for the submission of your application.

The BIR RDO personnel who is assigned for the receiving will advise you to pay the necessary certification fee and documentary stamp tax. This is the time to get and accomplish copy of BIR Form 0605 (Payment Form).

After which, you will be advised to pay the required amount to the any BIR accredited bank/s and the date when the new Certificate of Registration will be released.

Bring the proof of payment or submit before the issuance of the new Certificate of Registration. But for some RDO, the proof of payment is required prior to accepting the BIR 1905 and Affidavit. Either way, you should get a receiving copy of your application and the specific date of release of your new BIR Form 2303.

BIR Certificate of Registration (COR) or BIR Form 2303 is a basic requirement in the conduct of your business in the Philippines. Of course, its a MUST following the general principle that “everything is taxable”. Anyhow, if you are Self-Employed, Corporation, Partnership, Cooperatives, Associations or Government-Owned and Controlled Corporation (GOCC), then you are required to secure a Certificate of Registration (COR) from the BIR and of course pay the necessary registration fee, if applicable.

(1) For Self-employed individuals, (for example a single proprietor or single proprietor with business), professionals (for example a practicing lawyer, architect, engineer, doctor, accountant, etc.) estates and trusts, their branches or facilities. Secure the COR within thirty (30) working days from the day the corresponding Mayor’s Permit/PTR is issued to the taxpayer.

(2) For Corporations, partnerships, cooperatives, associations, their branches or facilities. Secure the COR before payment of any tax due.

(3) For GAIs, GOCCs, LGUs, their branches or facilities. Get the COR before or upon filing of any applicable tax return, statement or declaration

Easy, YES, NO?!?

Now, this is somewhat complicated to others. However, these are the simple rules.

1) Registration Form (BIR Form 1905) shall be filed with the same RDO where the TIN was obtained.

2) If an individual already have TIN but the principal place of his business is under the jurisdiction of different RDO, then his TIN shall be transferred to the RDO where his principal place of office is located.

3) For Corporation, Partnership, Association and Cooperative, the COR is under the jurisdiction of the RDO where the principal office is located.

PROCEDURES

1. Prepare / accomplish in 3 copies the following BIR forms needed for your business. They are available at all BIR offices or download these forms online.

Documentary Requirements

Single Proprietor

Partnership

Corporation

BIR FORM 1901 (Application Form)

✓

BIR FORM 1903 (Application Form)

✓

✓

BIR FORM 0605 (Payment Form)

✓

✓

✓

BIR FORM 2000 (Documentary Stamp Tax on Lease)

✓

✓

✓

BIR FORM 2000 (Documentary Stamp Tax on Subscription)

✓

2. Go to the Revenue District Office (RDO) that has jurisdiction over your registered address. You can also visit this link to know which RDO has jurisdiciton over you.

3. Go to the officer of the day. He will assess how much to pay for the registration. Normally, the registration fee is P500.00 while the Documentary Stamp Tax on Subscription depends on how much your capital is, while the Documentary Stamp Tax on Lease depends on your monthly rental. Please submit these forms and documents to the officer of the day.

Documentary Requirements

Single Proprietor

Partnership

Corporation

BIR FORM 1901 (Application Form)

✓

BIR FORM 1903 (ApplicationForm)

✓

✓

BIR FORM 0605 (Payment Form)

✓

✓

✓

BIR FORM 2000 (Documentary Stamp Tax on Lease)

✓

✓

✓

BIR FORM 2000 (Documentary Stamp Tax on Subscription)

✓

Photocopy DTI Certificate

✓

Photocopy SEC Certificate

✓

✓

Contract of Lease

✓

✓

✓

4. After the assessment, go to the accredited banks for payment. Usually accredited banks are within the vicinity of the RDO or you can ask anyone from the BIR in that RDO to be sure. Submit these assessed forms to the teller of the bank.

Documentary Requirements

Single Proprietor

Partnership

Corporation

BIR FORM 0605 (Payment Form)

✓

✓

✓

BIR FORM 2000 (Documentary Stamp Tax on Subscription)

✓

BIR FORM 2000 (Documentary Stamp Tax on Lease)

✓

✓

✓

5. After the payment has been made, go back to your RDO. Get a queue number from the guard. Go to the registration section for the receiving of your application. Wait for your turn to be called and submit a photocopy of BIR form payments, special BIR payment form (all Accredited Banks of RDO have a special payment form for BIR only) and other documentary requirements. The following are:

6. Schedule for release. Some RDOs may request you to attend a seminar about the filing of your taxes before the actual release of Certificate of Registration but some do not; be prepared just in case. Also, don’t forget to ask for an “Ask for Receipt” sign. Some RDOs will automatically give it to you together with the COR and some do not. So to be sure, just ask for it.

7. Purchase Books of Accounts. Normally for VAT (Value Added Tax) there are six (6) Books of Accounts while there are four (4) Books of Accounts for NON VAT and these are:

Kind of Books

Value Added Tax (VAT)

Non Value Added Tax (Non VAT)

Journal

✓

✓

Ledger

✓

✓

Cash Receipt

✓

✓

Cash Disbursement

✓

✓

Subsidiary Sales Journal

✓

Subsidiary Purchase Journal

✓

8. Register the Books of Accounts – First, accomplished BIR Form 1905. Submit BIR Form 1905 and Books of Accounts to the Registration Section and wait for the release.