Required paperwork for rehiring students who have worked
for the University:

EPAF completed by hiring department

All forms can also be obtained from the Office of Administration
and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring
department.

Note: All paperwork MUST
be completed and submitted to the Office of Administration
and Finance, Suite 265, prior to the student's first day
of employment. For a student to perform a service without
proper employment authorization is a violation. Both the
individual and the employer are subject to possible sanctions
by the Department of Labor and/or the INS.

All original hard copies of the
above paperwork must be submitted to the Office of Administration
and Finance, DTC 265, to be copied and forwarded to the
Student Employment Office, SEO, MC, Galvin Library Upper
Level.

International Students Without
SSN

An EPAF must be completed online by the hiring department.

Once the EPAF is completed, the system will automatically
send an email containing an Employment Letter to the individual
who entered the EPAF.

The letter must be completed and signed then given to
the student who will take the Employment Letter to the
International Student's Office, MB 405, for their signature
and approval.

The student will take the applicable paperwork to the
Social Security Administration Office, who will issue
a receipt for applying for a Social Security Card.

The receipt is taken to the Student Employment Office,
SEO, MC, Galvin Library Upper Level

NOTE: International
Students MUST NOTwork
until this process is completedand approval is given
by the International Center.

Graduated International Students

Not eligible for on-campus employment (includes TA/RA)

Students hired for work related to field of study (OPT
status) must be processed through Human Resources.

**If your student assistant is
an International Student, a PA must be completed for each
term.

Please contact the Office of Administration & Finance,
DTC 265, if you have questions.

SPRING 2012 CHICAGO-KENT
STUDENT HIRING

A new payroll authorization must be completed for all student
and PT temporary "non-benefits eligible" employees
who are newly hired or will continue to work for you after
the Fall term ends on December 16, 2011.

STUDENT Payroll Authorizations: Should be done on-line.
Use "sub"-Account "6307" for NON-WORK
STUDY and "6309" for WORK STUDY ELIGIBLE students.

PART-TIME TEMPORARY STAFF (non-benefits eligible
folks): Should be done on "hard-copy" - Payroll
authorizations are available in the OFFICE OF ADMINISTRATION
AND FINANCE, Suite 265 or at http://www.iit.edu/policy_procedures/forms/pay_payroll_authorization_form.pdf
Use "sub"-Account "6325" for PT.

The payroll authorization should be filled out completely
listing January 16, 2011 or thereafter (if the official hire
date is later in the term) as the "Effective Date"
of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal
law and IIT Policy, the Payroll Authorization and other
tax, I-9 and Direct Deposit Authorization Forms must be
submitted to the Office of Administration and Finance for
processing before anyone begins working
for you. There have been a few recent cases in which
the required paperwork was submitted after the student/PT
Temp began working. This puts the institution at risk with
the federal government and could result in the possible
termination of federal financial aid. Therefore, please
be sure to adhere to this critical policy.

STUDENT EMPLOYMENT END DATES

Use 1/16/2012 for ALL International Students, if a student
is a December 2012 graduate and/or if you are unsure whether
to hire him/her through the end of the school year. (A
new Payroll Authorization must be done each term for international
students.)

Use 5/31/2012 if you want to hire students for the entire
school year.

FEDERAL WORK STUDY (FWS)

FWS funding for community service positions will be available
during the Spring 2012 semesters. IIT Approved
Community Service positions are funded 100% by the federal
government and are NOT available for hiring of faculty
research assistants or general departmental employment.

Faculty research assistants and general departmental employment
for FWS eligible students can be hired at 50% FWS funding
and 50% faculty/departmental funding during the Fall and
Spring semesters only.

The 2012 FWS FOAP is 341032 207A 6309 2451.

The student pay rate will remain at $10.00 per hour.

Student Online Time Entry

Time entry is conducted through IIT's online time entry
for all students and staff. Instructions for Web Time Entry
can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for
student workers so that you have it as a reference for each
pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please
contact IIT OTS Support Desk at 7-3375.

Monthly Evening Parking: All IIT DTC faculty, staff
and students have the option to park between 3pm-6am M-F
with in/out privileges for $40 per month. Automatic credit
card or direct debit payment option is required for this
option.

The daily rate will be honored provided
these instructions are followed:

IIT DTC faculty, staff & students
must present IIT I.D. card

Place the IIT DTC parking permit
in the lower left front windshield of car. NOTE:
Permit MUST be displayed at all times when vehicle
is parked in the parking garage

$12 per 12 hour day rate available for prepaid validations
sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card
left with attendant and personal check made out to Impark
for $120.

Also offered at the garage Monday through Friday:

Sunrise Special: in between 6am - 7am $11 per day
Early Bird Special: in between 7am - 8am $14 per day
Afternoon/Evening: in after 12:30pm $6 per day

**Imperial Parking does not require
an IIT Parking Pass.

DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator
(AED) to make early defibrillation immediately available
in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone,
at anytime, without warning, without symptoms, and regardless
of age or health. SCA is most often caused by an electrical
malfunction that makes the heart quiver ineffectively. Defibrillation,
an electric shock across the heart, is the only effective
treatment for this malfunction. It stops the ineffective
quivering and allows a coordinated heart rhythm to resume.
Surviving SCA is largely dependent on how quickly the patient
is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

An abnormal or racing heart beat

Feeling faint or dizzy due to loss of blood flow

Abnormal breathing

Loss of blood pressure and pulse

Loss of consciousness

Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes.
The new HeartStart AED unit is located at the front lobby
desk where it will be readily accessible to emergency responders.
Everyone at the IIT Downtown Campus can make a lifesaving
difference in a medical emergency by immediately calling
911 and the DTC Security Officer on duty (ext 6-5030 using
a campus phone or 312-906-5030 using a cell phone). Be sure
to specifically identify the location of the victim so a
trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training
from the American Red Cross program; those trained include
all of the engineering and Public Safety Officers, three
library staff members and several other staff at both Chicago-Kent
and Stuart. If you believe a person is experiencing SCA,
please attempt to locate a trained responder by calling
security as noted above. However, it is important to note
that the HeartStart AED that we purchased is specifically
designed to be used by virtually anyone. It actually walks
the user/responder through the process with verbal instructions
and other commands during the entire process. The unit has
a safety feature that analyzes the victim before allowing
an electric shock to be administered. In an emergency situation
and in the absence of a trained user, an AED user who acts
in good faith and without compensation is protected from
civil liability under Illinois' Automated External Defibrillator
Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Vice President
or Rob Ulcigrai, Chief Engineer if you have any questions.

Downtown Campus Safety
Tips

Do not travel alone in public areas, or stand alone at
the bus stop, or corner.†Keep alert for person(s) following
you.†Be wary of strangers offering assistance.†Don't openly
wear or display jewelry or handbags.†The Downtown Campus
of IIT provides year-round security officer escorts after
5:00 PM weekdays and on weekends.†

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing
a list of phone numbers for major credit card companies,
department stores, and others, in the event that your wallet
or purse is lost or stolen. The list is available by clicking
here .

DTC Bursar's Office Regular Business
Hours

Office of Administration and Finance
Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown
Campus

Faculty, staff, students and student organizations can
reserve rooms at the Downtown Campus for meetings, study,
speaker events, etc.†Anelectronic
form is available online.†An email will be sent
to you confirming your reservation within 24 business hours