Article 8, paragraph 2, of the Convention, Article 14, paragraph 2 of the Kyoto Protocol and Article
17, paragraph 2, of the Paris Agreement provide that the functions of the secretariat shall be, inter
alia, to make arrangements for sessions of the Conference of the Parties (COP), the Conference of the
Parties serving as the meeting of the Parties to the Kyoto Protocol (CMP), the Conference of the
Parties serving as the meeting of the Parties to the Paris Agreement (CMA) and its subsidiary bodies
and to provide them with services as required. In order to make the necessary arrangements for
intergovernmental meetings, the secretariat seeks guidance from Parties.

The Subsidiary Body for Implementation (SBI) traditionally includes on its May/June provisional
agenda an item on “Arrangements for Intergovernmental Meetings”. The SBI is generally
invited to provide advice or recommendations on the following areas:
1) Preparations for the November/December sessions, including arrangements for the high-level segment
and the provisional agendas of the COP, CMP and CMA;
2) Preparations for future sessional periods;
3) Organization of the intergovernmental process, including the participation of observer
organizations.

Preparations for the November/December sessions, including arrangements for the high-level segment
and the provisional agendas of the COP, CMP and CMA.

With a view to making the necessary arrangements for intergovernmental meetings, the SBI
traditionally discusses the arrangements for upcoming COP and CMP sessions. With the entry into force
of the Paris Agreement in 2016, the SBI will now also discuss arrangements for sessions of the CMA.

By decision 24/CP.22, COP 22 accepted with appreciation the offer of the Government of Poland to host
COP 24. Pursuant to the same decision, the Executive Secretary is consulting with the Government of
Poland to negotiate and finalize a Host Country Agreement no later than at COP 23.
Preparations for hosting COP 23 at the seat of the secretariat in Bonn, Germany are under way and
progressing well. Further information will be provided during SBI 46.

Under this agenda item, the draft elements of the provisional agendas of COP 23 and CMP 13, as well
as suggestions concerning the organization of the work of the COP, the CMP, the CMA and the
subsidiary bodies and arrangements for the high-level segment will be discussed. The CMA was
suspended in Marrakech and therefore the agenda for CMA 1.2 remains the same.
In Paris, the COP mandated an annual high-level event up to 2020 on enhancing climate action
(Decision 1/CP. 21, paragraph 120). Further information on this event would be provided in due
course.

Future sessional periods

The SBI has traditionally been invited to discuss the issue of hosting future sessions of the
governing bodies, as well as sessional dates for future sessional periods, with a view to proposing a
draft decision on the matter for consideration and adoption at the COP.

In keeping with the principle of rotation among regional groups, the President of COP 25 would come
from the Latin American and Caribbean States and the President of COP 26 would come from the Western
European and other States.

The SBI will be invited to discuss these future sessional periods. It will also be invited to
recommend dates for the sessional periods in 2022.

Organization of the intergovernmental process, including the participation of observer
organizations

The SBI has periodically provided Parties with an opportunity to discuss and exchange views on how
the organization of their intergovernmental process is functioning and to take decisions on relevant
matters, including providing guidance to presiding officers and the secretariat.

For example, SBI 32 provided guidance on the number of meetings to be held concurrently, ending
meetings by 6p.m. under exceptional circumstances continuing for two to three hours (FCCC/SBI/2010/10,
paragraphs 164 and 165).

The SBI will convene an in-session workshop on opportunities to further enhance the effective
engagement of non-Party stakeholders with a view to strengthening the implementation of the
provisions of decision 1/CP.21.