Sponsored-Attendee Reimbursement

The Academy reimburses qualifying expenses for eligible Mid-Year Forum attendees, subject to IRS regulations regarding travel-expense reimbursement. In order to be reimbursed for allowable Mid-Year Forum expenses, you must follow all instructions and mail (no email requests accepted) original receipts and a signed Request for Travel Expense Reimbursement form no later than 30 days after Mid-Year Forum (May 13, 2019).

Sponsored attendees will be sent the reimburesement form and instructions following the meeting.

Per IRS regulations, you must document all expenses over $25 with an original receipt.

Per IRS regulations, credit card statements do not constitute an acceptable documentation of expenses.

If you are only attending the Mid-Year Forum and/or Council meeting, the Academy will reimburse you for a two-night stay (Thursday and Friday). If you also attend Congressional Advocacy Day, you will be reimbursed for a three-night stay (Wednesday through Friday).

You will be reimbursed for the cost of your hotel room rate up to $309/night + tax at the Renaissance Downtown, which is the Academy’s pre-negotiated rate.

If you choose to stay in another hotel, you will only be reimbursed the amount of your hotel rate or the hotel rate in our hotel block, whichever is less.

All meals are provided for attendees as part of the meeting events, except for participants staying over Friday night for post-conference events on Saturday. For the Friday evening meal, the Academy will reimburse up to $45 for each sponsored attendee. You must cover any meal expenses above that amount.

The Academy does not reimburse for auto rentals or car services except when they are less expensive than the airfare described above. Effective Jan. 1, 2019, auto reimbursement is $.54.5/mile. Covered ground transportation:

This annual forum provides an opportunity for Academy members, leaders and leaders of allied ophthalmic organizations to identify and discuss critical issues facing ophthalmology. Mid-Year Forum will be held from April 10 to 13 in Washington, DC.

This annual forum provides an opportunity for Academy members, leaders and leaders of allied ophthalmic organizations to identify and discuss critical issues facing ophthalmology. Mid-Year Forum will be held from April 22 to 25 in Washington, DC.