Event Management Services and Tips

Organizing your own event can test out your patience since it can be pretty stressful. Since you need to consider a lot of things, you need to do a lot of thinking and it would usually take a hefty amount of time. If you wish to pull it off on your own, you need to be a lot more dedicated than you usually are. Not everyone has a lot of spare time and this is why people usually hire an event organizer.

If you are already thinking about hiring an event organizer, the next big question would usually be on the context of finding one. In a sea of event companies, it can be hard to spot an organizer that would be able to suit your taste. We understand how daunting this can be so we have listed a few tips below to help you find the best organizer for you.

These are some of the things you need to consider before your search:

What kind of event are you planning to organize?

Who are your target guests? How many guests are you planning to invite?

What kind of location do you have in mind?

What is your end goal?

You may ask, why do I need to know all those things prior to my search? Knowing these things will make your search a lot easier because some event organizers are known for specific events. Of course, they can organize any party, but like all other kinds of professionals, each of them has their own specialty.

The factors that you need to consider before hiring an event organizer

Experience – This is basically the most important factor that you need to consider before you hire someone. Ask for their portfolios, get a free consultation with each one of your prospects, and research for events they have organized.

Specialty – If the event you are planning to host is your Dad’s 50th Birthday, then you need to find someone who is good in organizing adult birthday parties. If you are planning for your company’s event, then go get someone who’s known to organize corporate events.

Price – Not all good things should come with a heavy price tag. You should always see if the service you are paying for is reasonable and worth it.

Reviews – Knowing what their previous clients have to say about them is very important, too. Research on some reviews written about the company and the organizer. This way, you will know both their strengths and weaknesses before they even try to say it.

We are pretty sure that if you follow these tips, you would successfully get yourself a great event organizer that can fill in your needs. All you need to do now is dedicate a little bit of your time.

Thinking about a team building event that you can organize for your company? If you are, it’s your lucky day. That’s because in the country of Malaysia, or many choices for outdoor teen activities, so many so you will always have options to choose from.

If you’re planning for up to 20 or more people, you can have lots of fun organizing these activities. This is our list of the best possible outdoor team building ideas from eessence.biz that are possible in Malaysia:

1. Best Adventure Tours

If you have several employees, they will get excited about testing their mental and physical endurance while spending time in Mount Kinabalu, Taman Negara, or Jana Baik. This will allow you to enhance their capabilities in regard to teamwork and personal competence.

2. Jungle Trekking Fun

If you want an excellent way to help them relax, you can get them ready to take on virtually any type of challenge at the workplace. By going into the jungles of Gopeng, or really any of the jungles that are available in Malaysia, you can look for plants and animals that you have probably never seen before, making this activity extra special for everyone.

3. Whitewater Rafting Adventures

If you want to truly have an activity that puts people to the test, you can have everyone do this so that they can all focus on reaching the destination. Although Whitewater rafting might not be for everybody on your team, those that are willing to participate will have a very fulfilling and exhilarating time. The Kampar River is one of the best examples of how people can brave the rapids, for up to two hours, and once complete, everyone will be more invigorated and energized than they have been in many years.

4. Doing Canyoning

Canyoning is both a mental and physical challenge that will challenge everyone in your company. It is an adrenaline rush, yet it is also a fun filled time that people can share together. You can do this in remote settings, and the difficulty levels can range from very easy to extremely hard to do. You will have a guide that will have basic skills training, give everyone the necessary gear and equipment that they will need to be successful at this activity. This typically happens at Ulu Geruntum in most cases.

5. Amazing Race Treasure Hunting

One other thing that you might want to consider as a treasure hunt which can be done in virtually any city, although it can happen anywhere. You might want to consider starting at a hotel, although you could venture out into the entire city, or even the jungle if you want to, and by doing so you will create something very memorable that your employees will always have at the back of their minds, something that you should do for your employees this year. Organizing such event is tedious and always recommended to get an event company to help out.

Spending quality time with your family is important. It builds bonds and allows family members to stay updated with activities that go on with other family members’ lives. It is great that many schools and companies today organize a Family day event. If you are tasked with organizing such an event, here are simple tips to get you started from eventmanagement2u.com.

Tip number one is to determine a theme for the event. A theme will help you identify activities that you will have for the Family day event. This will also help you determine what type of venue to look for.

Another tip from ADEvent is to confirm how many people would attend the event. This will also help you narrow down the number of event venues to choose from. A huge number of attendees may require an outdoor venue. A hotel function room is sufficient for a more intimate gathering.

Tip number three is to get in touch with caterers. You need to consider the theme for the event when you are choosing food to be served. You can also compare at least a couple of caterers so you can get the best deals. Just make sure you already have the number of confirmed attendees since the caterers would need this information.

Tip number four is to invite keynote speakers to the event. Make sure that this is someone that can promote the importance of family values and relationships. It is also important to confirm the date and time of the event before you contact potential speakers.

The Olympic Games, the World Cup, the Super Bowl, and even the Royal British Wedding have all been successfully organized by professional event management companies. Event management professionals work diligently to give guests, sponsors and spectators the best experience possible.

But event management is not just for functions that cost hundreds of millions of dollars. These things are also invaluable when you have a corporate function, a conference or even a company party.

If you are planning an event for your company here in Sydney, you’re probably interested in hiring a professional event management firm. But where exactly can you find an event management company in Sydney? Let’s find out.

Ask Around

A good way to find an event management company in Sydney is to ask people you know and trust. You can inquire from your employees, your friends, your family members and even your clients. If they have worked with event organizers in the past and were happy with their service, they would gladly recommend them.

Use Phone Directories

You can also make use of telephone directories, especially the business page (yellow pages). There should be a listing or ads for event managers and party planners. Give them a call and inquire about their services.

Check the Internet

Finally, you can go online to look for an event management company in Sydney. Most of them have websites of their own that you can check out and a quick search on Google will give you at least a few dozen choices. Find out how much they charge and what kind of events they specialize in and how long they have been in the business. Make sure to read customer reviews so you’ll know if a particular company is worth hiring.

After you have gathered enough information on at least a few event management companies, you can then compare the pros and cons of hiring each one and make a sound decision. When you hire the right event organizer, you are going to save yourself a lot of headaches in planning and preparing for your big event.

Similar to any other business environment, the professional event management sector has grown to develop as a project-based business sector using years of experienced event managers worldwide. The techniques and tasks that are quantified and measured to produce particular standards as guidelines become initial ideas for projects to see through from beginning to end. Long gone are the days of merely setting out a few blue napkins and marquees; in today’s modern event management industry, business development is an absolute requirement for any successful performance.

An event has a life cycle that begins with a concept, which quickly moves to planning and implementation. Once evolved management will change and focus will shift irrespective of what changes are required to meet the settings and environmental dimensions. Some of the constraints will be placed on the stakeholder and financial return in order to achieve the optimum marketing, fundraising or communication objective. This will be defined by written plan aids and constant communication between event players.

Of course, the smooth running of the event will be controlled through adequate planning and implementation that is independent of individuals. Common terminology must be utilized with and clear basis for decision-making by key players. Project management documentation must be available for stakeholders allowing them to have full understanding of the process of the event and accountability of all happenings. This will also provide volunteers with a layout of their responsibilities and how they contribute to the overall project in a systematic manner. Once again, the key stabilizer underlying all business development in the professional event management sector is accurate communication between vendors, clients and volunteers throughout the event.

Information technology has become a highly important factor of all event management in the 21st century and project management processes are not necessarily transferable to the IT sector; however, there are various tools that can be molded to suit this section of the business development process. For example, companies are now reorganizing IT teams into manageable team structures that are more open to change when necessary. They are also able to break down more complex projects and respond more easily to difficult tasks than beforehand.

As can be seen, business development as part of event management is a highly significant factor when organizing the execution of an event as it demonstrates utmost professionalism and will help ensure success.

When it comes to event planning, there will always be certain situations where costs will run high, scheduling problems will arise and even a certain level of dissatisfaction on the part of the customer. In order to face these problems head on, you will have to have good change management skills to help make sure that the event is able to go as planned. Understanding what the most common mistakes are will help you to implement change as needed.

According to the feedback from majority event companies in Singapore, improper allocation of resources can be a large problem when it comes to event planning. Depending on the scale of the event that you are putting together, the right number of staff can be critical. If you do not have the proper people in places managing the event, it can be a true recipe for disaster. With that being said, the key to any successful event will mean scheduling the right people to tackle jobs that are well within their skill set for the party at hand.

There are always going to be changes that take place for an event. Whether the changes are big or small, a common mistake that event planners can make is failing to record the changes that are taking place. Good change management will mean keeping track of all changes so that you are not going to be cutting timelines too close, going over budget or even forgetting about deliveries of various goods for the party.

You need to remember that if there is anything that could go wrong at an event that you are planning, it probably will. Take the time to save yourself the hassle of being surprised with problems at the last minute. Assuming that there will be a problem and coming up with a solution ahead of time is the best way to make sure that you are lessening the amount of damage that occurs.

Even the most seasoned event planners will run into problems that need to be resolved at a moment’s notice. If you are able to allocate personnel to help you when the need arises and you can work with a last minute scheduling change, then you are showing great change management skills. When it comes to event planning in general, you have to be able to roll with whatever comes your way so that you can make sure your clients and all of the guests in attendance are going to have a great time.

Event planning is a difficult task and it all begins with a quality proposal. You have to pinpoint what is going to be taking place in order to understand how the process is going to work out. If you don’t have a proposal in place, the event is never going to go off in the way you had wanted it to. Let’s take a look at a series of tips that should be kept in mind by those who are looking to put together a quality event planning proposal.

Event Description

It all begins with the actual event and what it will be encompassing. If there is no structure to the event, it will fall apart. You have to make sure there is an apt description in place of how the event will look like and what it is being put together for.

Venues

Once you have described the actual event, it is time to focus on the venue. It all depends on the type of event that is going to be hosted.

There are some event that are going to require outdoor locations, while others that require banquet halls. You have to gauge the event that is taking place and go from there.

Program

This is where the foundation of the event is put together. You have to make sure there is a clear schedule of events within the actual event. What will happen and when will it happen (i.e. serving of food, entertainment).

Experience

You have to list your experience as a bidder. This is all part of the job. If your experience in this type of event management job is not listed, you will not get the gig.

Budget

This is key in all cases of event planning. The budget is the essential. It shapes how the event will go, where it will be hosted, and how many people will be invited.

These are just a few of the key steps that are needed when it comes to ensuring the proposal is flawless. You have to figure out what is going to be needed and make sure it is put into the proposal. These little details are what make sure the event goes off without a hitch. If you forget these details, the event is often bound to fail. The proposal is often the heart of the entire event going off successfully. Follow the tips that have been listed here and watch as your proposal woos everyone that reads it.

Our company specialized in event planning which includes wide variety of event management services as part of our effort to satisfy all your desires. This is essential in order to keep up with an increasingly competitive market and act as a one stop solution center to fulfill all your needs.