Nextcloud Outlook Integration

Automatically upload files to replace large attachments or integrate Calendars and Contacts in Microsoft Outlook

Secure File Sharing by email

The Nextcloud Secure Sharing Outlook Add-in enables Nextcloud customers to easily and securely send files, folders or upload links to others from within Microsoft Outlook. The Add-in can replace attachments, automatically uploading files to Nextcloud and inserting a secure link in the email. It also makes it easy for users to provide others with a secure file upload link.

Storing and sharing files securely through Nextcloud ensures company policies on data availability, retention and safety can be enforced. This enables system administrators for example to make sure attachments are run through the virus scanner, certain file types are protected from being shared outside the company or that retention policies are followed.

Another significant advantage for IT departments is the savings in storage space for email servers. The add-in negates the need for storing large amounts of attachments in multiple email boxes and decreases network traffic.

Features

The Nextcloud Secure Sharing Outlook Add-in lets you pick local files and upload them to Nextcloud. It can provide a link where the recipient of the email can upload files to and enables customization (via html) of the inserted information. Admins can optionally enforce passwords which can be custom or auto-generated. A default expiration date can also be set.

In addition, the Add-in supports branding and high DPI resolution. Multi Language support is also available.

The Add-in can be configured to automatically upload all attachments the user added to an email starting from a configurable size, for example, all files over 200kb.

New users can enjoy user-friendly setup dialog to get going, and the Upload Files / Share Public Folder option is directly available in the ‘message’ tab "

The plugin works with Microsoft Outlook 2010, 2013 and 2016.

Free for home users

Nextcloud strives to provide private cloud solution for everyone so we worked with our partner to provide a free version of the Secure Outlook Add-in. Note that the free version is only meant for home users and small organizations and lacks many of the features of the enterprise version.

The free Secure Outlook Add-in features the core capabilities: sharing from your Nextcloud instance instead of sending insecure large attachments, with an optional expiration date. Branding is limited and some other features for enterprise usage are not included.

"Nextcloud for Filelink" is a Thunderbird extension which makes it easy to send large attachments with Thunderbird by automatically uploading them first to a Nextcloud server and by then inserting the link into the body of your email.

Sync Calendars and Contacts

With the Outlook CalDav Synchronizer integration with Nextcloud, Outlook users can easily sync their events, tasks and contacts between Microsoft Outlook and their Nextcloud server.

What it does

The CalDAV and CardDAV plugin offers two-way sync for CalDAV calendars and tasks, CardDAV contacts and can also handle the Google native Contacts and Tasks API.

The plugin handles Outlook categories, mapping CalDAV server colors to Outlook category colors and syncing calendars and tasks to the categories. The plugin also handles timezones and recurring events with exceptions and can deal with Outlook custom properties.

Features

The Outlook CalDav Synchronizer supports: SSL/TLS, also with self-signed certificates and proxy; Auto discovery of calendars and address books; Configurable sync time range filter; Time-triggered-sync and sync changes from Outlook immediately; and it can use server settings from an Outlook IMAP/POP3 account profile.