Thursday, July 12, 2012

{5+02 Thursday Tips} Wedding Transportation Edition*

-Your wedding transportation is an integral part of your big day. With a bit of careful pre-planning, your wedding day transportation will ensure that your entire bridal party are exactly where they need to be, and most importantly on time.

Whether you’ve got elaborate plans for you and your wedding party or plan to arrive at your wedding in your own vehicle, here are a few simple tips to follow to help you navigate any transportation issues.

1. What It Costs

You’re likely to be charged by the hour (ranging from $40-$75 per hour, depending on the type of vehicle and number of passengers), and you may be required to contract the cars for a minimum amount of time. A 15 to 20 percent gratuity may also be added to your bill.

2. Guest IssuesThink transporting guests from ceremony to reception isn’t your bag? Better hope all your guests are driving. Picture 150 people fighting for cabs during a conveniently timed, post-ceremony thunderstorm. Look into hiring a bus or a couple of minivans if you think this could happen. You also need to consider the distance between ceremony and reception. If the ceremony ends at 4:30 and the reception space (20 minutes away) won’t be ready until 5:45, you risk having guests arrive while the space is still being prepared. Those early birds will have to make their own fun, which, trust us, doesn’t look good on you. Try to time everything just right. Call the reception site to change the start time, if necessary. Firm up transportation arrangements 4-6 months before the wedding.3. Paparazzi ShotsHave your photographer ride along with you. Those glamorous in-car shots (pre- and post-ceremony) are fast becoming a new classic.

4. Sitting AroundArrange for pick-up and drop-off service only, so that drivers aren’t waiting around (and getting paid) for the duration of the ceremony and reception. If there will be no cars waiting, the couple should be assured a ride home (hotel, airport, etc.) when the festivities are over. This is something an honor attendant (usually the best man) should provide or oversee.

5. Prom BookingsIf your wedding falls during prom time or graduation season (late March to late June) you may want to book five or six months before your wedding date just to be on the safe side.

6. Be PreparedWe can’t say it enough: prepare a call sheet with names and all pickup/drop off addresses and times, so that you can call to confirm these arrangements with the car company the day before the wedding (or on that morning). The drivers should have this information well in advance, as well as detailed directions to the ceremony and reception sites. Also, make sure that everyone getting a ride has a copy of the directions stashed in their pocket or purse, with an emergency contact number in case the driver gets lost.7. Alternate RoutesOf course you’re not limited to limos and cars — we know couples who have gone by way of horse and buggy, sleigh, motorcycle and side-car, roller skates, skateboards, scooters, canoe, even tractors.

5 comments:

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