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Yavapai County, Arizona report on audit of annual expenditure limitation report year ended June 30, ...

Yavapai County, Arizona
Report on Audit of
Annual Expenditure Limitation Report
Year Ended June 30, 2003
Yavapai County
Report on Audit of Annual Expenditure Limitation Report
Year Ended June 30, 2003
Table of Contents
Independent Auditor's Report......................................................................................1
Annual Expenditure Limitation Report - Part I.............................................................2
Annual Expenditure Limitation Report - Part II............................................................3
Annual Expenditure Limitation Report - Reconciliation...............................................4
Notes to Annual Expenditure Limitation Report ..........................................................5
See accompanying notes to report.
3
Yavapai County
Annual Expenditure Limitation Report - Part II
Year Ended June 30, 2003
Governmental Enterprise Fiduciary
Description Funds Fund Fund Total
A. Amounts reported on the Reconciliation, Line D $ 112,591,016 $ 28,302,599 $ 236,308,479 $ 377,202,094
B. Less exclusions claimed:
Bond proceeds (Note 2) 9,922,875 9,922,875
Debt service requirements on bonded indebtedness (Note 3) 2,106,647 2,106,647
Proceeds from other long-term obligations (Note 4) 6,967,125 6,967,125
Debt service requirements on other long-term
obligations (Note 5) 718,534 718,534
Trustee or custodian (Note 6) 2,035,688 236,308,479 238,344,167
Grants and aid from the federal government (Note 7) 5,719,020 5,719,020
Amounts received from the State of Arizona (Note 7) 8,127,086 8,127,086
Highway user revenues in excess of those received in fiscal year
1979-80 (Note 7) 7,274,907
7,274,907
Contracts with other political subdivisions (Notes 7, 8 and 10) 1,903,945 28,302,599 30,206,544
Total exclusions claimed 44,775,827 28,302,599 236,308,479 309,386,905
C. Amounts subject to the expenditure limitation $ 67,815,189 $ -0- $ -0- $ 67,815,189
See accompanying notes to report.
4
Yavapai County
Annual Expenditure Limitation Report - Reconciliation
Year Ended June 30, 2003
Governmental Enterprise Fiduciary
Description Funds Fund Fund Total
A. Total expenditures/expenses/ deductions and applicable
other financing uses, special items, and extraordinary
items reported with the fund financial statements. $ 126,233,534 $ 28,339,917 $ 236,308,479 $ 390,881,930
B. Subtractions:
Items not requiring use of working capital:
Depreciation 63,894 63,894
Expenditures of separate legal entities established under
Arizona Revised Statutes (Note 9) 6,329,331
6,329,331
Long-term care contributions withheld by the State
Treasurer (Note 11) 6,110,628
6,110,628
Present value of net minimum capital lease and installment
purchase contract payments recorded as expenditures at
inception of the agreements (Note 12) 1,202,559
1,202,559
Total subtractions 13,642,518 63,894 -0- 13,706,412
C. Additions:
Acquisitions of capital assets 26,576 26,576
D. Amounts reported on Part II, Line A $ 112,591,016 $ 28,302,599 $ 236,308,479 $ 377,202,094
Yavapai County
Notes to Annual Expenditure Limitation Report
Year Ended June 30, 2003
5
Note 1 - Summary of Significant Accounting Policies
The Annual Expenditure Limitation Report (AELR) is presented on the basis of
accounting prescribed by the uniform expenditure reporting system (UERS), as
required by Arizona Revised Statutes §41-1279.07, which excludes expenditures or
expenses of certain revenues specified in the Arizona Constitution, Article IX, §20 from
the total expenditures, expenses or deductions reported in the fund financial
statements.
In accordance with the UERS requirements, a note to the AELR is presented below for
any exclusion claimed on Part II and each subtraction or addition in the Reconciliation
that cannot be traced directly to an amount reported in the fund financial statements.
All references to financial statement amounts in the following notes refer to the
Statement of Revenues, Expenditures, and Changes in Fund Balances for the
Governmental Funds, Statement of Revenues, Expenses, and Changes in Fund Net
Assets for the Proprietary Fund, Statement of Cash Flows for the Proprietary Fund and
the Statement of Fiduciary Net Assets for the Fiduciary Fund.
Note 2 - The exclusion claimed for bond proceeds is for bond proceeds expended within the Jail
District.
Note 3 - The exclusion claimed for debt service requirements on bonded indebtedness consists
of principal and interest expense of the governmental funds.
Note 4 - The exclusion claimed for proceeds from other long-term obligations is for loan
proceeds expended for highway improvements.
Note 5 - The exclusion for debt service requirements on other long-term obligations were to
satisfy principal and interest payments for notes payable and capital leases. Payments
in the Governmental Funds are reported in the highway and streets category,
$445,481, and debt service, $273,053, in the basic financial statements.
Note 6 - The exclusion claimed for trustee or custodian in the Governmental Funds consists of
$1,782,728 in contributions by the County to the Arizona Health Care Cost
Containment System for acute care, and $252,960 for expenditures from the County
Anti-Racketeering Revolving Fund and, in the Fiduciary Fund, the exclusion consists of
$236,308,479 in distributions to participants.
Note 7- The following schedule presents revenues from which exclusions have been claimed
for federal grants and aid, amounts received from the State of Arizona, highway user
revenues and contracts with other political subdivisions in the Governmental Funds.
Description
Governmental
Funds
Grants and aid from the federal government $ 5,719,020
Amounts received from the State of Arizona 8,127,086
Highway user revenues in excess of those received in fiscal year 1979-1980 7,274,907
Contracts with other political subdivisions 368,616
Other revenues – (nonexcludable) 28,478,469
Total intergovernmental revenues as reported in the fund financial statements
$ 49,968,098
Yavapai County
Notes to Annual Expenditure Limitation Report
Year Ended June 30, 2003
6
Note 8 - The exclusion claimed for contracts with other political subdivisions of $28,302,599 in
the Enterprise Fund is the portion of total revenues of $30,408,291 received from
AHCCCS that was expended and, therefore, claimed as an exclusion. The remaining
$2,105,692 will be carried forward to the subsequent year.
Note 9 - The subtraction of $6,329,331 for separate legal entities established under Arizona
Revised Statutes consists of expenditures of special assessment districts included
within the County’s reporting entity but not included in the Economic Estimates
Commission base limit calculations, and are reported in the Governmental Funds
category in the fund financial statements:
Governmental
Funds
General government $ 1,528,289
Public safety 4,725,434
Highways and streets 60,413
Sanitation 15,195
Total $ 6,329,331
Note 10 - The following schedule presents revenue from which the County claimed exclusions for
contracts with other political subdivisions.
Governmental
Funds
Intergovernmental revenue $ 368,616
Charges for services 1,535,329
Total $ 1,903,945
Note 11 - The amount of transaction privilege taxes withheld by the State Treasurer to meet the
County's share of long-term care costs was reported as a revenue and an offsetting
expenditure in the County's Governmental Funds. Consequently, this expenditure has
been subtracted on the Reconciliation.
Note 12 - The deduction of $1,202,559 for present value of net minimum capital lease and
installment purchase contract payments recorded as expenditures at inception of the
agreements is reported in the HURF Road Fund in the highway and streets category
in the basic financial statements.

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Yavapai County, Arizona
Report on Audit of
Annual Expenditure Limitation Report
Year Ended June 30, 2003
Yavapai County
Report on Audit of Annual Expenditure Limitation Report
Year Ended June 30, 2003
Table of Contents
Independent Auditor's Report......................................................................................1
Annual Expenditure Limitation Report - Part I.............................................................2
Annual Expenditure Limitation Report - Part II............................................................3
Annual Expenditure Limitation Report - Reconciliation...............................................4
Notes to Annual Expenditure Limitation Report ..........................................................5
See accompanying notes to report.
3
Yavapai County
Annual Expenditure Limitation Report - Part II
Year Ended June 30, 2003
Governmental Enterprise Fiduciary
Description Funds Fund Fund Total
A. Amounts reported on the Reconciliation, Line D $ 112,591,016 $ 28,302,599 $ 236,308,479 $ 377,202,094
B. Less exclusions claimed:
Bond proceeds (Note 2) 9,922,875 9,922,875
Debt service requirements on bonded indebtedness (Note 3) 2,106,647 2,106,647
Proceeds from other long-term obligations (Note 4) 6,967,125 6,967,125
Debt service requirements on other long-term
obligations (Note 5) 718,534 718,534
Trustee or custodian (Note 6) 2,035,688 236,308,479 238,344,167
Grants and aid from the federal government (Note 7) 5,719,020 5,719,020
Amounts received from the State of Arizona (Note 7) 8,127,086 8,127,086
Highway user revenues in excess of those received in fiscal year
1979-80 (Note 7) 7,274,907
7,274,907
Contracts with other political subdivisions (Notes 7, 8 and 10) 1,903,945 28,302,599 30,206,544
Total exclusions claimed 44,775,827 28,302,599 236,308,479 309,386,905
C. Amounts subject to the expenditure limitation $ 67,815,189 $ -0- $ -0- $ 67,815,189
See accompanying notes to report.
4
Yavapai County
Annual Expenditure Limitation Report - Reconciliation
Year Ended June 30, 2003
Governmental Enterprise Fiduciary
Description Funds Fund Fund Total
A. Total expenditures/expenses/ deductions and applicable
other financing uses, special items, and extraordinary
items reported with the fund financial statements. $ 126,233,534 $ 28,339,917 $ 236,308,479 $ 390,881,930
B. Subtractions:
Items not requiring use of working capital:
Depreciation 63,894 63,894
Expenditures of separate legal entities established under
Arizona Revised Statutes (Note 9) 6,329,331
6,329,331
Long-term care contributions withheld by the State
Treasurer (Note 11) 6,110,628
6,110,628
Present value of net minimum capital lease and installment
purchase contract payments recorded as expenditures at
inception of the agreements (Note 12) 1,202,559
1,202,559
Total subtractions 13,642,518 63,894 -0- 13,706,412
C. Additions:
Acquisitions of capital assets 26,576 26,576
D. Amounts reported on Part II, Line A $ 112,591,016 $ 28,302,599 $ 236,308,479 $ 377,202,094
Yavapai County
Notes to Annual Expenditure Limitation Report
Year Ended June 30, 2003
5
Note 1 - Summary of Significant Accounting Policies
The Annual Expenditure Limitation Report (AELR) is presented on the basis of
accounting prescribed by the uniform expenditure reporting system (UERS), as
required by Arizona Revised Statutes §41-1279.07, which excludes expenditures or
expenses of certain revenues specified in the Arizona Constitution, Article IX, §20 from
the total expenditures, expenses or deductions reported in the fund financial
statements.
In accordance with the UERS requirements, a note to the AELR is presented below for
any exclusion claimed on Part II and each subtraction or addition in the Reconciliation
that cannot be traced directly to an amount reported in the fund financial statements.
All references to financial statement amounts in the following notes refer to the
Statement of Revenues, Expenditures, and Changes in Fund Balances for the
Governmental Funds, Statement of Revenues, Expenses, and Changes in Fund Net
Assets for the Proprietary Fund, Statement of Cash Flows for the Proprietary Fund and
the Statement of Fiduciary Net Assets for the Fiduciary Fund.
Note 2 - The exclusion claimed for bond proceeds is for bond proceeds expended within the Jail
District.
Note 3 - The exclusion claimed for debt service requirements on bonded indebtedness consists
of principal and interest expense of the governmental funds.
Note 4 - The exclusion claimed for proceeds from other long-term obligations is for loan
proceeds expended for highway improvements.
Note 5 - The exclusion for debt service requirements on other long-term obligations were to
satisfy principal and interest payments for notes payable and capital leases. Payments
in the Governmental Funds are reported in the highway and streets category,
$445,481, and debt service, $273,053, in the basic financial statements.
Note 6 - The exclusion claimed for trustee or custodian in the Governmental Funds consists of
$1,782,728 in contributions by the County to the Arizona Health Care Cost
Containment System for acute care, and $252,960 for expenditures from the County
Anti-Racketeering Revolving Fund and, in the Fiduciary Fund, the exclusion consists of
$236,308,479 in distributions to participants.
Note 7- The following schedule presents revenues from which exclusions have been claimed
for federal grants and aid, amounts received from the State of Arizona, highway user
revenues and contracts with other political subdivisions in the Governmental Funds.
Description
Governmental
Funds
Grants and aid from the federal government $ 5,719,020
Amounts received from the State of Arizona 8,127,086
Highway user revenues in excess of those received in fiscal year 1979-1980 7,274,907
Contracts with other political subdivisions 368,616
Other revenues – (nonexcludable) 28,478,469
Total intergovernmental revenues as reported in the fund financial statements
$ 49,968,098
Yavapai County
Notes to Annual Expenditure Limitation Report
Year Ended June 30, 2003
6
Note 8 - The exclusion claimed for contracts with other political subdivisions of $28,302,599 in
the Enterprise Fund is the portion of total revenues of $30,408,291 received from
AHCCCS that was expended and, therefore, claimed as an exclusion. The remaining
$2,105,692 will be carried forward to the subsequent year.
Note 9 - The subtraction of $6,329,331 for separate legal entities established under Arizona
Revised Statutes consists of expenditures of special assessment districts included
within the County’s reporting entity but not included in the Economic Estimates
Commission base limit calculations, and are reported in the Governmental Funds
category in the fund financial statements:
Governmental
Funds
General government $ 1,528,289
Public safety 4,725,434
Highways and streets 60,413
Sanitation 15,195
Total $ 6,329,331
Note 10 - The following schedule presents revenue from which the County claimed exclusions for
contracts with other political subdivisions.
Governmental
Funds
Intergovernmental revenue $ 368,616
Charges for services 1,535,329
Total $ 1,903,945
Note 11 - The amount of transaction privilege taxes withheld by the State Treasurer to meet the
County's share of long-term care costs was reported as a revenue and an offsetting
expenditure in the County's Governmental Funds. Consequently, this expenditure has
been subtracted on the Reconciliation.
Note 12 - The deduction of $1,202,559 for present value of net minimum capital lease and
installment purchase contract payments recorded as expenditures at inception of the
agreements is reported in the HURF Road Fund in the highway and streets category
in the basic financial statements.