Conduct Conference

After a student(s) or group representative(s) receives a charge letter, they must contact the Coordinator of Student Engagement (CSE) within 48 hours to arrange a date and time for a Conduct Conference unless otherwise instructed in the charge letter. During the Conduct Conference student(s) or group representative(s) will review all relevant documentation and College policies related to the potential policy violation(s). The CSE also will review participants’ rights and responsibilities in the Student Conduct Process and answer any questions the student(s) or group may have.

After the discussion, the student(s) or group may choose to

Take responsibility for the policy violation(s) and waive the right to a hearing,

Request a formal hearing, or

In some circumstances, elect to participate in Alternative Resolutions.

These options may not be available in all cases, depending on the nature of the alleged violation, availability of facilitators, and other factors. If the student(s) or group do not appear for their conduct conference without just cause, the CSE will choose a formal hearing on their behalf, select a hearing agent, and inform the student(s) or group of this decision via email.

Waiving the Right to a Hearing:If a student(s) or group representative(s) chooses to take responsibility for the charged policy violation(s), they may waive their right to a hearing. If they choose to waive this right, the student(s) or group will sign a formal waiver and will discuss sanctions with the CSE. Once the student(s) or group and the CSE reach an agreement on the sanctions, an agreement form will be completed and signed by all parties. The CSE will type the agreement and send it with the decision letter to the student(s) or group. The matter will be considered resolved when the student(s) or group complete the sanctions.

Requesting a Formal Hearing:If the student(s) or group representative(s) choose this option, the CSE will assign a hearing agent to the case. When possible, the CSE will provide the name of the hearing agent during the Conduct Conference. In all hearing cases, the CSE will email the student(s) or group with the name of the hearing agent and instructions for arranging the hearing. For more information on hearings please see Hearing and Adjudications.

Alternative Resolutions:
This option is only available for certain policy violations or incidents. The CSE will explain whether or not this option is available and will answer questions about the process at the time of the Conduct Conference. When possible, the CSE will provide the name of the individual facilitating the Alternative Resolutions during the Conduct Conference. In all conflict resolution cases, the CSE will email the student(s) or group with the name of the individual coordinating the Alternative Resolutions and instructions for arranging the next steps in the process. Please view Alternative Resolutions for more information.