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Fort Morgan Library & Museum Services Community Room Reservation Form

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CITY OF FORT MORGANCOMMUNITY ROOM RESERVATION FORM

Today's Date:

Contact Name:

Phone:

Organization:

Type of Event:

Date of Event:

Start Time of Event (includes set-up):

Finish Time of Event (includes tear-down/clean-up):

Email Address:

CITY OF FORT MORGANCOMMUNITY ROOM USE AGREEMENT

With submittal of this application, the Applicant agrees to indemnify and hold harmless the City of Fort Morgan, its officers, agents, servants, and employees, from and against any and all claims or suits for bodily injury, illness, death, personal injury, or property damage (including, without limitation, reasonable fees and expenses of attorney's, expert witnesses and other consultants) arising out of any negligent act or omission committed by the Applicant, its officers, employees, and agents, in connection with the activities conducted under this agreement. This indemnification shall specifically include any claims arising from the negligence of the City, its agents, officials and employees. I have been given a copy of this receipt and a copy of all applicable rules governing this reservation and I understand these rules are herby incorporated by reference. I also understand nothing in this agreement is intended to waive governmental immunity.

CITY OF FORT MORGANCOMMUNITY ROOM USE GUIDELINES

General information and rules to be followed when using the Community Room include:1. Community Room in Library/Museum Complex is offered to the general public for meetings. It is not, however, for private social events, i.e., wedding receptions, graduations, birthdays, celebrations, etc. 2. Set-up and clean-up must take place during the time user has reserved the room.3. No running or unruly behavior allowed in the Library or Museum.4. Food and drink are allowed in the Community Room. Catering is allowed but is the responsibility of the reserving party.5. No orange or red drinks are allowed in the Community Room.6. The kitchenette is not available for usage, with the exception of the sink.7. No alcoholic beverages are allowed in/on City property.8. Parents or guardians are responsible for their children.9. Please do not misuse City items such as tables or chairs.10. Users are responsible for cleaning up after their event. This includes vacuuming, and taking out all trash.11. Library/Museum staff are required to be on-site during all times of use. 12. City staff has authority to discontinue user's access to the facility if any activity conducted during said use is illegal or deemed inappropriate. Library/Museum staff will advise the applicant to correct the problem. Failure to comply with this request could result in the City of Fort Morgan Police Department intervention. 13. This completed application is verification that you have reserved the Community Room for the date and time specified. You may be asked to show this application during your reserved time. It must be signed by a Library/Museum employee.14. All advertising, except that incidental to programs, and all sale of merchandise or other materials is forbidden on the premises. Organizations cannot charge a fee for any meeting held in the Community Room.15. We reserve the right to cancel any reservation at any time by notifying the reservation holder. Any application, including those previously granted permission, may be rejected or suspended for the violation of the rules of conduct at the absolute discretion of the Director of Library & Museum Services or his representatives.16. Failure to appear within two hours of your reservation will result in the cancellation of your reservation.