Faculty Travel Instructions

Links on this page are for the exclusive use of faculty in the Department of Communication.

New policies have been implemented regarding travel so please follow these steps so
that your travel requests and reimbursement claims are processed in a timely manner.
Once travel plans have been decided, notify the department AC as soon as possible and follow the steps below to file your travel paperwork. For
domestic travel, you must submit request a minimum of 50 days prior to travel. For
international travel, you must submit request 75 days prior to travel.

Before You Travel:

Step 1: Complete: Online Travel Form to submit your travel details and estimates. If you have nothing to claim, please
type n/a. You will receive a copy of the form once you press submit.

Step 2: Gather and Submit: Receipts, estimates, confirmations, and map (for mileage) to department AC. If you are attending an event or conference, also provide copy of announcement
or schedule.

Step 4: Are you claiming mileage? Any state employee driving on university business must
complete the Defensive Driving Program before traveling to receive mileage reimbursement.

Step 5: Will you be renting a car? Travelers are encouraged to book with Enterprise using
the corporate code. Reach out to department AC for more information. State employees driving on university business must complete
the Defensive Driving Program to receive rental reimbursement.

Per the CSU Travel Procedure G-001 when traveling within the U.S., lodging rates are
not to exceed $275 per night before taxes and resort fees, excluding internet and
parking. You may request an exception to this procedure by filling out Lodging Cost Exception Preapproval form. Once completed and signed, submit to the department AC.

Step 2: Travel Insurance and Emergency: Safety Risk & Sustainability Services has provided you with a travel assistance card
along with your travel insurance. Keep this with other important travel documents.
If there is any type of unrest or natural disaster which causes an emergency, contact
the Department Chair and/or Sue Belt at 760-750-4514 or sbelt@csusm.edu to notify them of your safety.