Instructions and Frequently Asked Questions:

What is a Subpoena?

Defined as a request for the production of documents, or a request to
appear in court or other legal proceeding. A subpoena is court-ordered
requiring an individual to act on the request, such as to testify or to
present information. A person who receives a subpoena but does not
comply with its terms may be subject to civil or criminal penalties,
such as fines, jail time, or both.

What are Public Records?

Section 119.011(11), F.S., defines “public records” as “all documents,
papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of
the physical form, characteristics, or means of transmission, made or
received pursuant to law or ordinance or in connection with the
transaction of official business by any agency.”

What is a Records Management Liaison Officer (RMLO)?

Section 257.36(5)(a), F.S., requires that each public agency appoint a
Records Management Liaison Officer to serve as a primary point of
contact. The RMLO works in conjunction with the State Library and
Archives of Florida and the agencies Records Management program. This
title is usually abbreviated and referred to as an RMLO.

How do I request my Employee Records? Is there a fee when requesting my records?

When an
active or former OCPS employee requests their own records, the first
initial request and items produced are at no charge. Fees occur when
multiple copies of an item are requested for employee records.