Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Externally Hosted Education Management Information System.

Reference number: SPS2003

II.1.2)Main CPV code

48190000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Royal Borough of Greenwich is seeking to commission a provider for the provision of an externally hosted Education Management information system. The application will be in daily use by staff across Children’s Services. It will act as the main education database, with a data core linking to modules used by School Admissions, SEND, Educational Psychology, Attendance & Behaviour Service and other services to schools.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI21

II.2.4)Description of the procurement:

Single supplier delivery of an externally hosted education management information system. The contract will run initially for 3 years with an option to extend for a further 2 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract may be renewed for a period of up to two years dependent on performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Further information can be found in the tender documentation.

Minimum level(s) of standards possibly required:

Further information can be found in the tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Further information can be found in the tender documentation.

Minimum level(s) of standards possibly required:

Further information can be found in the tender documentation.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Further information can be found in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/01/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/01/2017

Local time: 14:00

Place:

The Woolwich Centre, 35 Wellington Street, Woolwich SE18 6HQ.

Information about authorised persons and opening procedure:

Tender will be opened by authorised Council Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or award a contract for a part of the services at its sole discretion. The council shall have no liability whatsoever to any applicant or tenderer as a result of it’s exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Council shall be incurred entirely at the applicant’s/tenderer’s risk.

Tenderers are to note that the closing date to request and be issued tender documents is 04.01.17; closing date for tenderers to ask questions or seek clarifications is 6.1.2017 and closing date for return of completed tender documentation is 12:00 on Thursday 12.1.2016.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will observe a standstill period following the award of the contract and conduct itself in accordance with the Public Contract Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained