You might wonder how direct image links or direct URLs are related to email signatures. If you can use an embedded image, you do not have to worry about any links. However, linked images have some upsides (for example, they don’t increase the email size. What is more, there are situations in which linked images are the only available option. To add a linked image, you need a direct URL to it.

Email signature management – sounds a bit technical. Simply speaking, it is a perfect way to make sure every email sent outside the company is professionally branded and gets just the right promotional content. The problem is that corporate identity, marketing campaigns, promotional banners – those aspects are typically handled by the marketing team. At the same time, Office 365 management, by default, is an IT-handled task. Global email signatures fall into this category. How is this a problem? Normally, central email signature management means that either:

The IT department gains additional responsibilities. Not only can it overburden IT, but it also means that marketing needs to outsource their own projects, instead of doing them on their own.

Marketing needs to get additional permissions to the Office 365 tenant. This option might be even worse because it creates a considerable compliance risk. A wrong configuration of a mail-flow rule can cause problems with sending and receiving emails and force the admin to intervene in order to fix the mail flow.

That is why I would like to present a simple method to manage Office 365 signatures behind IT’s back. Don’t worry, although the title sounds a bit like a hacking tutorial, there is no nefarious activity included. In fact, it is a win-win situation for both the marketing and IT team. The solution is defining access rights to the Office 365 email signature tool. But before showing you how it should be done, I’ll first show you how the Office 365 signature management looks like when the problematic, native, approach is taken.

An email signature is an important part of communication. Especially when you are an artist, for example a photographer, and you want as many people as possible to see your works. This simple element can make a lasting impression and lets you stand out from the crowd. And that’s not all – an email signature provides an easy way to promote yourself and encourage your recipients to see your work. At the same time, while composing your signature, it is easy to miss important information and lose valuable opportunities. This guide will help you make sure you design a perfect signature for a photographer.

There has been an ongoing discussion on the matter. “Why should I add my email address to my signature?” is a recurrent question, whenever email signatures are discussed. Below, we state a few reasons why you should consider adding the email address to your email signatures.

Having an email address in email signatures might seem redundant. After all, when you send an email, your recipients would click the reply button, rather than look for the email address in the signature. However, there are some valid reasons to add that email address to your footers.

The amount of traffic you get on your website directly influences how much money your company gets. Even when your site excels at SEO, with high-quality content, a well-built structure, and relevant metadata, you still might need just a little push to make your customer base grow. There is one simple way to gain a lot of visits without much effort. Would you like to increase the number of people who reach your website by additional 100 per day?

Christmas email signatures are one of the most popular seasonal signatures. Nothing strange here, the holiday mood starts well before actual Christmas date. And because your email signature is the beating heart of your professional correspondence, holidays are the perfect moment to refresh your email signature design.

There is not much time left before the big date, so if you too want to send great Christmas-themed emails, you have to finish your signature project real quick. Let me show you how to design your perfect Christmas email signature, quickly and easily.

In the modern world, being a software developer is prestigious. You know it. So whether you maintain work connections, or just contact someone on a more casual basis, remember – there is no shame in showing off. I will show you just how to create a perfect email signature for a software developer.

Why focus on email signatures? Emails are the base for professional communication. Email signatures are necessary. They provide contact info and check how professional you are. Yes, people will judge your professionalism and skill, basing on your email signature. You may say it has nothing to do with your abilities, but in fact, it is an exam of your attention to detail. What is more, people have learned to expect a professional email signature as it shows you care and respect your recipients.

Displaying images as attachments is a common problem. The solution is not so obvious, because there can be many reasons for that. The problem may occur if the message gets converted to the plain text format or if there are issues with the HTML code of an email signature. Finally, it can be caused by a specific Outlook configuration. In this article, I will show you how to make sure images are not displayed as attachments in each of those situations.

Make sure the email format is set to HTML

The most common reason for images displaying as attachments is that some messages are sent in the plain text format instead of the HTML format. As the plain text format does not support embedding or viewing images, all images are automatically attached to the message. Continue reading →