Vacation

This policy provides regular full-time exempt and non-exempt staff with time off from their duties and responsibilities. Salary continues during a vacation granted according to this policy.

Vacation eligibility is allotted annually. Effective July 1, the beginning of the University's fiscal year, each eligible employee will receive his/her initial bank of vacation days for that fiscal year. Deans, administrative department heads, managers, and supervisors are charged with making reasonable vacation periods available for their staff. To accommodate individual preferences and department scheduling needs, vacation time must be requested in writing and may be granted in advance by the dean or administrative department head.

Employees are encouraged to use the full amount of their allotted vacation before the end of the fiscal year. There will be no carry-over of unused vacation into the new fiscal year. Vacation not taken will be forfeited on June 30 of the fiscal year.

General Practice

Vacation time is scheduled at times mutually convenient to the supervisor and the staff member. When two or more staff request the same vacation schedule, the supervisor will consider, among other criteria, the length of service and the last vacation period taken by each staff member.

When a University-recognized holiday occurs during a staff member's vacation, he/she will not be required to use a vacation day for the holiday.

If a staff member is on a previously scheduled vacation and the University closes due to a severe weather condition or emergency, the day or days closed will be counted as vacation.

An approved leave of absence or a Family and Medical Leave will not be considered a break in service for determining vacation eligibility. An employee on an approved leave of absence or Family and Medical Leave will be required to use his/her allotted vacation and personal days if and when the unpaid portion of the leave begins.

A staff member on any type of leave of absence including, but not limited to, Family and Medical Leave, short-term disability or worker's compensation absence, on June 30 of the fiscal year, must return to regular duties on a full-time basis for at least 20 consecutive full working days in the following fiscal year in order to be eligible for that fiscal year's vacation allotment.

In addition, the University provides regular full-time exempt and non-exempt staff with the opportunity to donate allotted vacation time in support of their colleagues who are faced with emergency circumstances. Please refer to the Staff Employment Manual for details on this program.

Eligibility

This policy provides vacation allotments in the first year of employment after successful completion of the 90-day orientation status (or any extension thereof). The amount of vacation allotted will be based on the new employee's date of hire as noted below.

Hire Date:

July 1-Sept. 30

Oct. 1-Dec. 31

Jan. 1-June 30

Vacation in FY hired

10 days

5 days

0 days

Vacation in FY following date of hire

15 daysTime Allotted based on Second Fiscal Year Schedule Outlined Below

Staff will be allotted vacation for the fiscal year based on their completed years of service as of July 1 according to the following schedule:

Second
Fiscal Year

5th
Fiscal Year

15th
Fiscal Year

Total Time Provided:

15 days

20 days

25 days

Initial Bank on July 1

10 days

10 days

10 days

Aug. 1

1 day

2 days

3 days

Sept. 1

1 day

2 days

3 days

Oct. 1

1 day

2 days

3 days

Nov. 1

1 day

2 days

3 days

Dec. 1

1 day

2 days

3 days

Total Time Provided

15 days

20 days

25 days

Questions regarding this policy should be directed to your designated HR representative.

The University reserves the right to change the Vacation Policy as it deems appropriate.

This page is designed to summarize the University of Hartford's Vacation Policy. It is not intended to be all inclusive. Where there are differences between the provisions of this website and more specific statements contained in University files, those statements shall control.