Chair Roger Anderson called the meeting of the
2010 Academic Coordinating Commission to order at 4:03 pm on Tuesday, October
19, 2010. There were twenty-one (21) people present including Commissioners and
guests (see attached roster).

Approval of Minutes: Commissioners approved the minutes of
October 19, 2010 with one typo.

Reports:

Chair Roger Anderson proposed that at the
November 16th ACC meeting Commissioners will meet with CUE members to
discuss the dual role of CUE in assessment and GUR evaluation. ACC
plans to consider revisions to the Academic Academic Grievance process
as well.

Susanna Yunker presented history leading up
to the development of the current e-catalog, including development of the
major guides, moving toward a degree audit system, and unifying formats for
ease of student use. Moving to the transfer articulation module in Banner
requires synchronization of information throughout the systems.

Lisa Zuzarte then presented the work
accomplished in researching automated catalog software packages, and the
migration to Digital Architecture, after seeking input from many
stakeholders on campus. DigitalArchitecture is primarily web
based but its most important feature is its ability to interface with
Banner. Course descriptions mimic Classfinder, and have a similar format to
CAPP. Faculty can log in and create a portfolio to save favorite items.
Zuzarte emphasized that the e-catalog is still evolving and there are issues
to be solved.

Recommendations from Commissioners:

§Some Majors admissions details
are not easily available because departments do not have the details
specified, or faculty may not know them. However, student advisors want
information at their fingertips. We need to work toward making information
more precise so that it can be used effectively.

§Having only five items listed
on a page is easy to view on a laptop, but 30 pages of such short lists take
forever to open. Perhaps there should be a hierarchy within the items.

§E-catalog might include a large
number of courses that were inactivated but not cancelled in Banner, which
requires a two-step process for removing a course. Departments and programs
need to do serious cleanup and to follow proper ACC documentation and
processes for cancelling courses. This cleanup in catalog will also take
place in Banner and this is a great opportunity to do both.

§Appendices are located under
Student Services, but with so many policies, Appendices should have their
own listing in the left column. Separating the appendices into titled
policies would then be the next step.

§On the College pages the
department links are all on the bottom, but ought to be near the top.

§Administrative managers are
asked to publish the location of their departments, or at least link to
their own department websites which should publish the department locations.

§The search engine ought to have
significant improvement next year when the e-catalog is renewed.

§Students are challenged in
finding what the graduate school requires and are asked to toggle back and
forth between that link and the departmental graduate requirements.

§Susanna Yunker recommended
forming a standing committee of ACC comprised of faculty and other
stakeholders who would oversee the catalog and recommend direction in an
ongoing way.

Commissioners applauded Lisa Zuzarte for her
heroic work on the catalog and the behind the scenes effort required to
clean up years of inaccuracies in the print catalog.

Constituent Concerns:

Patrick Buckley mentioned the legislative
push to have community colleges move to common course identifiers that will
be transferable. Buckley asked what the 4-year college point of view is on
this.

ACC responded that faculty at four year
colleges are the drivers for what is taught and require the community
colleges to teach the major course introductions in a similar way to meet
transfer articulation requirements. “Common course identifiers” was a
topic that was discussed at the HEC Board but none of the four year
institutions were encouraging. Such a change would have to be mandated and
would no doubt meet a lot of opposition.

Commissioners postponed discussion of
executive council motions and adjourned at 5:35 pm