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Tuesday, November 6, 2007

Oracle Purchasing - Setup - Purchasing Options - Default Options

Use the Default Options region to define the defaults you can later use to speed up data entry and enforce system wide requirements in many Oracle Purchasing forms.

*These options must be defined separately for each Operating Unit. *By assigning a value at the responsibility level when that responsibility has been tied to an operating unit,it is possible to have different values for different operating units.

Requisition Import Group-By:Use the ReqImport process to import requisitions from other Oracle or non-Oracle systems. Sources for requisitions can include Work In Process, Master Scheduling/MRP, and Inventory, as well as custom systems. Requisition Import creates a requisition line and a requisition distribution for each row it finds in the interface table. It then groups these lines on requisitions according to parameters defined below.

All: group all requisition lines on one requisitionBuyer: group lines for each buyer name on a separate requisition.Category: group lines for each purchasing category on a separate requisition.Item: group lines for each item on a separate requisitionLocation: group lines for each location on a separate requisition Vendor: group lines for each vendor on a separate requisition.

Rate Type: Select the currency Rate Type that defaults on requisitions, purchase orders, RFQs, and quotations. Use conversion rate types to automatically assign a rate when you convert foreign currency journal amounts to functional currency equivalents. You enter daily conversion rates for specific combinations of foreign currency, date, and conversion rate type. If the Rate Type is User, you can override this default for each document line. If either your functional currency (defined in your set of books) or your transaction currency (the currency you enter in a purchasing document window)is Euro (the European Monetary Unit currency), and the other is another European currency, Purchasing defaults in the appropriate conversion Rate Type,Rate, and Rate Date.

Spot: An exchange rate which you enter to perform conversion based on the rate on a specific date. It applies to the immediate delivery of a currency.

Corporate: An exchange rate you define to standardize rates for your company. This rate is generally a standard market rate determined by senior financial management for use throughout the organization.

User: An exchange rate you specify when you enter a foreign currency journal entry.

EMU Fixed: An exchange rate General Ledger provides automatically when you enter journals (after the EMU effective starting date) using a foreign currency that has a fixed relationship with the Euro.

Minimum Release Amount:This is the minimum release amount which defaults on blanket, contract, and planned purchase orders. This amount is in your functional currency.

Taxable:Check the Taxable box to set the default taxable status to Yes. This default is for new items and for purchase order shipments without an item number. You can override the taxable status for each item or shipment. The taxable status is printed on purchase orders

Quotation Warning Delay (Days):This option sets the number of days of warning before a quotation expires. When the limit is reached, you receive the following message in the Alert Notifications window: "Quotations active or approaching expiration".

RFQ Required:Clicking this box causes an RFQ to be required before an item can be autocreated onto a P.O.

Receipt Close % Tolerance:Purchasing automatically closes a shipment for receiving if it is within the receiving close tolerance at the receiving close point. It can be overridden for specific items and orders. If you are not going to receive the goods then on the purchase order set the receipt close tolerance to 100%. When it is set to 100% then when the PO is approved the line will be closed for receiving. Then when you match the invoice to the PO the status will change to Closed.

Invoice Close % Tolerance:Purchasing automatically closes a shipment for invoicing if it is within the vendor invoice close tolerance at time of invoice matching. It can be overridden for specific items and orders.CAUTION: If you set this to 100%, the PO will automatically close for invoicing upon approval.

Line Type: This is the default Line Type for requisition, RFQ, quotation, and purchase order lines. When you create any of these documents, the line type is part of your item information. You can override the line type for each document line.

Invoice Matching:Select one of the following default Invoice Match options: Two-Way - Purchase Order and invoice quantities must match within tolerance. Often used for services where no receiver is generated. Three-Way - Purchase Order, receipt and invoice quantities must match within tolerance. Must enter receiver. Four-Way - Purchase Order, receipt, inspection and invoice quantities must match within tolerance. Must enter receiver and inspection quantities

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