Virtual Reality For Conferences

Virtual Reality For Conferences

Why is virtual reality great for conferences?

We're no stranger to conferences. Having worked with so many companies and brands to develop awesome guests experiences, we're confident that we can help you build your perfect virtual reality activation. The reason that VR is great for conferences is simple: Versatility. No matter what industry you are in, what crowd you are trying to impress, or what specific event goal you're trying to accomplish, we have a VR answer. To find that answer, we work hard to understand exactly how VR can best fit into your next event. If you're thinking about how to create an unforgettable experience for your guests, then you're in the right place.

What are the Benefits of Bringing VR To My Next Conference?

There is no one-size-fits-all approach to virtual reality. We've brought VR to many conferences, and no two activations are exactly the same. Having said that, there are absolutely benefits that can translate between events, and we're very intentional in creating an experience that brings you exactly what you're hoping to see.

Some of the main benefits we often hear from our customers are increased attendance, an uptick in audience engagement, and overall brand awareness. At any conference, you will be competing for attention, and we help make sure that you are positioned to drive more than your fair share. Our VR setups draw traffic to your event space by offering attendees a fun and unique way to engage with your brand. Plus, as each guest enjoys the VR experience, they are actively bringing in more attention to your event space. Whether climbing Mt. Everest, training as a space pirate, or painting a VR masterpiece, your guests will have a blast while attracting others to your area. Of course, we also offer custom branding opportunities that ensure you stay front-and-center throughout the event. Virtual reality isn't just fun, it's a valuable tool to promote your company as being innovative and tech-forward.

We're always finding new benefits and uses for VR at conferences, and we look forward to finding out exactly how we can create the best possible experience for your guests. Our goal is to make sure you and your guests leave your event happy and that means providing the benefits that meet your unique event vision.

As an event planner, I found the entire experience very easy to execute, I didn’t have to worry about a thing, VirtualRealityRental.co made it all so seamless and smooth. The technology and apps you had preloaded were the perfect mix of inspirational and practical, driving home the point of our event. I really hope we get the chance to work together again in the future.

Melissa CarpenterProject Manager - Client EventsCapitalOneDallas, TX

VR At your Conference

VR At your Conference

Bringing VR To Your Event

We've already covered a few reasons why bringing VR to your conference can be a great idea. Whether your goal is to drive leads, show-off your brand, impress your VIP's, draw increased foot traffic, or even create an engaging VR competition, we can make it happen. In order to help you achieve your event goals, we work with you not only to find the perfect VR experience for you, but also to make sure we take into account the layout of your event area.

Below, we've included some of our favorite VR experiences, real-world examples of VR event spaces, individual benefits of VR, a mock-up of your event space, and even some feedback from our customers. Plus, if you're looking for more info on specific virtual reality experience packages, we've made that easily accessible here as well. Let's get started!

Benefits Of Bringing VR to Your Conference:

Most Immersive Event Activation

Flexible To Fit Any Booth Need

Proven Hit With Audiences

Great For Drawing A Crowd At Your Event

Promotes Your Brand As Being Tech-Forward And Fun

Every VR Rental Comes With:

Top-Of-The-Line Virtual Reality Headset

VR Capable Computer, Sensors, And Motion-Tracking Controllers

Up To 3 Hours of Pre-Event Strategy Calls

Access To Huge VR Library

Optional: Custom VR Event Branding

Popular VR Booth Experiences:

Google Tilt Brush

Everest VR

Popular VR Booth Videos:

Clash of Clans 360˚ Experience

Visit Hamilton Island in 360˚ Virtual Reality

360˚ View of Sydney Harbor

The Conjuring 2 - Experience Enfield VR 360˚

Check out a few of our favorites!

For a more in-depth look at some of our top VR experiences, we've put together a few examples of how our most popular games impact your event. This includes: a mockup of your event space, videos showing VR gameplay, benefits specific to each experience, a full breakdown of the rental, and even customer reviews who also brought VR to their conference. If you want to get to know which of our VR options is best suited for your event needs, this is a great place to start.

What can your vr booth look like?

Every VR booth is different, and we have some great examples to inspire your next virtual reality event. We can fit our VR technology to fit any event theme, help you achieve any event goals, and impress all of your attendees. We're always excited to learn new ways to fit our tech to different event needs, and we're excited to see what you have in mind!

Our team was looking for something unique to attract attendance to our RSA trade show party. The virtual reality theme tied in perfectly with our cyber zombie party. The team at VirtualRealityRental.co made my job easy! From explaining their pricing, how they work with clients, to the onsite set-up and the game…. they were a pleasure to work with and well worth the value of the experience. Fun party!Hope to do it again!

How To Rent VR

How To Rent VR

How we work

Whether you are already a VR expert or you're new to the game, our rental process has been developed to make your VR event planning as easy as possible. We will work with you to find exactly what you need to succeed.

Our virtual reality experts are ready to get started, so don't hesitate to reach out! Once you do, you can expect a three step rental process including: Pre-event strategy, equipment rental, and event staffing. We're excited to hear more about your event, and we're confident that we can help you build an event experience that you and your guests will love.

Every event begins with our pre-event strategy process. During this phase, we focus on educating you, the customer, on what’s possible and empowering you to make the best decisions for your event. For example, we work with you to plan every detail of the experience, including which VR technology to leverage, how to maximize guest throughput, which VR experiences to feature, and how we plan on accomplishing the goals your company has set for the event.

In addition to strategic planning, VirtualRealityRental.co provides every piece of equipment needed to execute your VR experience at your next event. We deliver, set up, and breakdown the equipment with little to no oversight required, allowing you to focus on other important obligations. Our equipment is the best in the industry, which leads to the best possible experience for your guests.

The final piece of the puzzle revolves around our professional and knowledgeable staff. First, our experts really know and care about VR. Second, they love interacting with event attendees. Our experts use their knowledge and excitement for the technology to ensure your guests have a great time. They are on-site to manage the VR event experience from start to finish, including setup, experience delivery, and takedown.