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Tokyo

Tokyo is the leading Japanese city for conventions; the political, economic and cultural capital has more convention facilities and guest rooms and a more impressive track record of hosting international conferences than any other city in the country. With a wealth of traditional and modern tourist attractions and the most Michelin-starred restaurants of any city in the world among the more than 80,000 eateries throughout the city, Tokyo offers a distinct mix of traditional and modern culture and food while functioning as the nerve center of Japanese business. The impressive collection of the latest technology and information, services that are as quick and detailed as they are dependable, and other elements that underlie successful events make Tokyo all the more appealing as a host city. The Tokyo Convention & Visitors Bureau provides a robust lineup of support services for event organizers—everything from promotion to actually running the events. With all this on offer, Tokyo is sure to make any convention or event a success.

SUPPORT MEASURES

1. Financial Assistance for Conventions(i) Promotion Subsidy ProgramA system for covering a portion of promotion expenses for event organizers intending to hold international conferences that meet certain criteria in Tokyo.(ii) Hosting Subsidy ProgramA system for covering a portion of certain operation expenses for international conferences that meet certain criteria.(iii) Subsidy Program for Starting/Hosting New EventsA system for covering a portion of preparation and operation expenses for event organizers intending to start new international conferences that meet certain criteria in Tokyo.* Organizers must apply/register for these programs before event locations are finalized.* Target: International conferences with at least 400 foreign participant hotel-room nights (number of foreign participants x duration of event (days))* For details, check the BUSINESS EVENTS TOKYO section on the Tokyo Convention & Visitors Bureau website.2. Other Support Services(i) For International Conference Promotion(a) Preparation during the proposal stage•Recommending optimal convention facilities in Tokyo (preparing venue usage plans, estimates)•Arranging visits to venues•Proposing accommodation plans, sightseeing plans, reception venues•Support for devising basic plans (advising on creating overall basic plans, budgets)(b) From campaigning to promotion•Devising basic promotion strategies•Financial and program support (promotion subsidies, hosting subsidies, programs)•Support for preparing proposals (bids, papers) and presentation materials•Support for receiving key people from abroad (arranging visits, introducing prominent tourist attractions)•Support for campaigning and lobbying at general/directors’ meetings (providing promotion/attraction tools, etc.)(ii) For International Conference Hosting(a) Event preparation•Introductions to event operators, travel agencies and other key collaborators(b) Preparation after event location is finalized•Promoting the future event in Tokyo by supporting promotion at the events leading up to it (providing maps and guidebooks, lending DVDs and banners)•Event preparation (introducing welcoming venues, proposing tourism/cultural program plans, providing tourism information)(c) Support during event•Event operation support (providing maps/guidebooks for foreign participants, etc.)

Pre-/Post-Convention Programs

Kimono dressingChoose among kimono with different colors and patterns, learn the proper way of dressing with the help of a pro, and take a picture in your authentic kimono in front of a folding screen covered with gold leaf (Note: Participants do not have to remove their clothing).

Ikebana (flower arrangement)Learn the history of ikebana, watch a live demonstration, and then make your own flower arrangement in this popular hands-on experience.