STEP 4 – At the completion of class it is the student’s responsibility to submit grades via the following e-mail address: sfly_ta.marine@navy.mil

FILLING OUT THE TUITION ASSISTANCE (TA) FORM

When you are filling out your tuition assistance request form, there are some important areas that must be completed. Submit your TA request no sooner than 60 days before the term begins, TA will be denied once the term starts. TA form data definition:?

COURSE DESCRIPTION

ON BASE – For schools physically located aboard military bases.
OFF BASE – For schools located out in town.

DISTANCE LEARNING

Any program offered through VHS, CD-ROM, Internet, paper-based, or a combination of these formats.
If you are taking one course by distance learning and another in the classroom, you must submit two separate TA forms, even if both courses are with the same school.

TERM START / END DATE: YY/MM/DD
Dates when the term begins/ends.

COURSE DEPT/NUMBER
Course dept. and number is the abbreviation of the course title. Some examples are ENG 100, HIST 1302, or MATH 50.

COURSE TITLEThis is the full name of the course you are taking. Some examples are English Composition, US History from Reconstruction to present, or Beginning Algebra.

COURSE LEVELIf you are taking first or second year courses, you will put an L for lower division course work. If you are taking a third or fourth year course, you will put a U for upper division work. Graduate students will put a G for graduate. For vocational programs put V.

NUMBER OF CREDITS/HOURSFill this out if it is a 3, 4.5 or 5 unit course.

TYPE OF CREDITS/HOURSMost of the schools locally are S or semester hours. If your school is on a quarter hour, please put a Q. For most vocational courses, put C. If you have questions, please contact the school.

COST PER CREDIT/HOURCheck with the College Academic Advisor for the cost per credit hour.

TOTAL COST COURSEMultiply the number of credit unit by the cost per credit to receive the total cost.

COMMANDING OFFICER SIGNATUREBe sure to have your CO, OIC, XO, ESO, or NCOIC sign and put date at the bottom. Be sure they write their rank and branch of service. Also anyone who has by direction authority can sign but be sure they write by direction on the form after their name and rank.

TURNING IN YOUR GRADES

STEP 1
Pull up and print out your final grade from the school’s website.

STEP 2
Fax your grades to – Pensacola COM: 850.452.1032DSN: 922.1032Make sure that it is a grade report from the school, and it contains the following information:• Name of the school
• Your full name
• Course number• Course title• Class dates• Final grade• TA Document number(s) (example: MHE20070XXXX)

STEP 3You will also need to turn in a separate set of grades to your admin section for unit diary to receive promotion points. You may have to fax your grades more than once before they are posted. Please make sure that you indicate which grade(s) need to be entered.

Grades are the responsibility of the student. Keep in mind this is your money.

VERIFYING THAT YOUR GRADES ARE POSTED

To verify your grades have been received by Pensacola (TA) check your SMART transcript. The most recent grades can be found on the last page.

If you are checking to see if your admin section has entered grades please check your Marine Online (MOL)account.

The Education & Career Services Center does not have the ability to enter information into your Marine Online Account .

WHAT HAPPENS IF MY GRADES AREN’T TURNED IN

30 DAYS
You should receive a letter stating that you owe grades/money for your class(es).

60 DAYS
Your CO should receive a letter stating that you owe grades/money for your class(es).

90 + DAYS
Pensacola will send a request for a pay checkage to Disbursing to collect money owed.

You are ineligible for TA until you turn in a passing grade or repay Pensacola for the class that you did not complete or failed.

HOW DO I REPAY PENSACOLA IF I OWE FOR A COURSE

If you have failed, withdrawn or received an incomplete grade, indicating that a passing grade was not turned in within 6 months of the course ending, you will have to repay the U.S. Treasury with a cashiers check or a money order.

HOW DOES TUITION ASSISTANCE WORK
TA can help pay for your education. TA is available to assist active duty military personnel in paying for High School completion, Vocational Certificates, Associate, Bachelor, Master and Doctorate Degrees.

TA CAPS
The following cost/funding amounts are subject to change, always verify prior to submitting your TA request. TA currently pays Marines up to $4500 per Fiscal Year (FY), or $250 per semester hour or credit hour, $166.67 per Quarter Hour, or $16.67 per clock hour.

ITEMS NOT COVERED BY TA
TA does not pay for books, computers, or other tangible materials.

FIRST TIME TA USERS
First time TA users are required to complete the Higher Education Program training. First time TA users must also have a GT score of 100 or better or pass the Test of Adult Basic Education (TABE) with score of 10.2 or better, offered a the Lifelong Learning Center, Building 111.

OTHER REGULATIONS AND RESTRICTIONS APPLY
Commissioned Officers incur a two year obligation upon completion of a class.

TUITION ASSISTANCE (TA) POLICIES AND PROCEDURES
The TA requests must be submitted prior to the start date of the course.

YOU ARE OBLIGATED TO

Turn the TA authorization voucher into the school prior to starting class.

Pay any cost difference between the authorized amount and actual tuition cost.

Report any changes, after TA is approved, to the Education Center immediately.

Reimburse the government for any failing grades or course that remains incomplete for more than 6 months.

Provide proof and a letter from your CO, for any duty related withdrawal.

Provide, to NETPDTC, proof of a passing grade within 30 days of course completion.

Receive a SOCMAR or written degree plan upon completion of 12 semester hours, or the equivalent.

Reimburse TA for any over payment of tuition.

Provide the Education Center staff a copy of the degree or certificate upon completion.

Marines must maintain an undergraduate GPA of at least 2.0 or Graduate GPA of 3.0

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