1 Submissions
for the Long Term Plan 2018-28 Consultation Document........................... 3

2 Supplementary
report to the Long Term Plan 2018-28.................................................. 27

Extraordinary
Meeting of Council - 01 June 2018
- Open Agenda Item
1

Agenda Items

1. Submissions
for the Long Term Plan 2018-28 Consultation Document

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

477925

Reporting Officer/s & Unit:

Wayne Jack, Chief Executive

1.1 Purpose
of Report

To consider submissions received on
the Long Term Plan 2018-28 Consultation Document.

Officer’s Recommendation

That
Council

a. Resolve
that the following officer recommendations be adopted, including any changes
and/ or additional recommendations arising from the Hearing and consideration
of all submissions to the Long Term Plan 2018-28 (‘LTP’)
Consultation Document:

1. De-chlorinated Water Stations

That the proposed option of no de-chlorination stations
is retained in the LTP.

2. Napier Aquatic Centre Development

That Council proceed with the proposed 25m x 25m Pools
and Play option (new location) and retain the allocated $41.3 million for
this project in the LTP.

3. Ahuriri Masterplan

That Council proceed with the 12 proposed Ahuriri
Masterplan projects and retain the allocated $21.4 million for these projects
in the LTP.

4. National Aquarium of New Zealand

That Council

(i) proceed with the preferred option, and allocate
$10.2M in the LTP as Council’s contribution towards the $53M full
expansion project, and

(ii) proceed to full business case and design concept
following Government endorsement of the indicative business case.

5. Leasehold Land

That Council proceed with the preferred option to enable
the sale of non-strategic leasehold land on a case by case basis.

b. Resolve
that officers be requested to prepare the Long Term Plan 2018-28 document in
accordance with the recommendations.

c. Resolve
that the submitters be advised of Council’s decision in relation to
their submission at the time of the adoption of the Long Term Plan 2018-28 on
29 June 2018.

Mayor’s Recommendation

That the Council resolve that the
officer’s recommendation be adopted.

1.2 Background
Summary

The
Council is required to consider all submissions to the Long Term Plan and
recommend:

§ any
changes to the Plan, and

§ Council’s response to
the submissions.

Attachment A contains the Report
on Submissions to the Consultation Document for Napier City Council Long Term
Plan 2018-2028. The deliberations will follow the order of this
report. Online submissions to the LTP Consultation Document are contained
within this report.

Written submissions to the LTP
Consultation Document are included in Attachment B (parts one and two).

The timetable of submitters
supporting their submission with an oral presentation in included in Attachment
C.

1.3 Issues

The following officer
submissions on other relevant issues have been identified since the adoption of
the Consultation Document for inclusion in the LTP:

Funding request

Amount

Funding

Rates impact

Housing review

$200,000

(one
off)

Funded from ring fenced housing fund

Nil

Consent for dredge disposal at Westshore

$25,000

(per
year for years 1 & 2)

Cost can be funded from existing budgets
in Reserves

Nil

Officers request that $200,000 is
set aside from the housing fund to fund a review of the housing portfolio that
will provide sufficient information for Council to make a decision on whether
to keep status quo with changes that ensures future sustainability prior to
investigating the two alternative options.

It is anticipated that there will
be costs associated with resourcing the proposed projects in the LTP. These
costs are currently included in the capital budgets for the various projects
and will be transferred from capital to staff costs as they are incurred.

The Hawkes Bay Regional Council
has approved funding in its LTP for the administration and delivery of Civil
Defence Emergency Management (CDEM) in Hawke’s Bay. The reduction in
Council’s Civil Defence budget has been accounted for and was signalled
in NCC’s Consultation Document.

The Committee will consider the consultation
issues as presented in Attachment A and amend any recommendations as a result
of hearing and considering all submissions.

The report includes information
and recommendations on the five consultation issues included in the
Consultation Document and all other issues identified by the submitters.

1.4 Significance
and Engagement

Consultation was carried out in
conjunction with the Long Term Plan 2018-28, from 14 April 2018 to 14May
2018 in accordance with the Local Government Act (2002).

To consider adjustments to the
Prospective Statement of Changes in Reserve Funds in the Long Term Plan
2018-28.

Officer’s Recommendation

That
Council:

a. Resolve
that the following officer recommendations be adopted:

1. Animal
Control

That revenue from
dog registrations is adjusted from year two to recognise increased number of
dog owners, including minor adjustments to revenue to recognise additional
costs relating to the provision of the service in line with costs

2. Public
toilets

That capital
expenditure on public toilets in years 6 to year 10 is reduced by $2.2m
(inflated)

3. Anderson
Park upgrade stage 2

That capital
expenditure totalling $1.2m for the Anderson Park upgrade is removed from the
capital plan ($112k in year 6 and $1.1m year 7)

Mayor’s Recommendation

That the Council resolve that the
officer’s recommendation be adopted.

2.2 Background Summary

Council, at its meeting on 10
April 2018, adopted the Prospective Statement of Changes in Reserve Funds
(special funds) as part of the supporting documentation for the Consultation
Document for the 2018-28 Long Term Plan.

Officers have since undertaken a
further review of the special funds which has resulted in an adjustment to the
animal control account and IAR fund. It is possible that there may be further
changes to the special funds as a result of Council deliberations relating to
the Long Term Plan hearings, audit and finalisation of the Long Term Plan.

2.3 Issues

The proposed changes to the special funds do not
impact on rates, i.e. there is no change to the proposed rates increases
contained in the Long Term Plan 2018-28.

Dog Control Account

It is proposed that revenue for animal control is
increased each year from year 2 to meet the cost of the service. The increase
in revenue recognises additional income from new dog owner registrations and
equates to approximately $1.2m (inflated)from
year 2 to year 10 of the LTP.

Public toilets IAR
fund

It has been identified that the capital spend on
public toilets in years 6 to 10 was based on the more expensive Spriggs Park
design. Officers are recommending a total reduction in funding of $2.2m
(inflated) to bring the cost in line with that of standard toilet blocks.

This would require a reduction to public toilet
funding for the following years:

LTP year

IAR funding reduced by

Year 6

$503,100

Year 7

$629,750

Year 8

$234,800

Year 9

$270,900

Year 10

$587,575

Anderson Park upgrade
(stage 2) IAR fund

The review has also identified a budget duplication
in years 6 and 7for stage 2 of the Anderson
Park upgrade. Officers are recommending that this duplication is removed from
the LTP resulting in a reduction in the funding requirement from the IAR fund
of $112k (inflated) in year 6 and $1.1m (inflated) in year 7.