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Accounts Payable – 1099 Processing Step 1 – Verify User Table 114 Settings 5 Use the arrow keys to advance to Table ID 114. Verify the correct list of your 1099 types is displayed. Add additional entries as necessary using the format already in place. When completed, exit back to the main menu. NOTE: This step typically only has to be done once in the life of your system. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 2 – Verify 1099 Threshold Settings 8 Select the appropriate 1099 types from the pull down menu (the selections are populated by the entries in user table 114. Complete the remaining fields with the appropriate data and exit to the main menu when finished. NOTE: This step typically only has to be done once in the life of your system. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 11 Step 1 – Vendor Maintenance This displays a list of active vendors during the reporting fiscal year. Selecting a vendor from this popup window will advance you to the vendor maintenance screen where you can edit vendor information. There are two important items to check: (1) The 1099? Box needs to be checked for the reporting year in order for a vendor to be considered for 1099 processing and (2) each 1099 vendor must have a valid EIN number. Vendor maintenance contains an option to view invoices which displays all the invoices on file for the selected vendor and provides the ability to edit/correct the 1099 type field. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 12Freedom Systems – Accounts Payable – 1099 Processing NOTE: If the vendor’s EIN needs to be edited, you must do so using the People-Place- Things menu option from the main menu of the Accounts Payable Program. The number will then automatically be updated throughout the rest of the Accounts Payable Program.

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 15 Step 4 – Print 1099 Possible Invoices Report This report will display those invoices without a 1099 code for vendors subject to 1099 processing. In other words, a list of invoices not included in the 1099 totals for a 1099 vendor because the invoices did not have a 1099 type assigned to them. These are invoices you need to review and edit if necessary (see Step 1) to reflect the correct 1099 type code. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 16 Step 5 – Print 1099 ‘Invoice Detail’ Report This report will display all vendors subject to 1099 processing and the invoices that make up their 1099 business total. This is an opportunity for you to review and confirm the data. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 17 Step 6 – 1099 Maintenance This menu selection can be used to view the 1099 data created for each vendor and then, if needed, you can manually edit the information presented, including the fields for vendor names, addresses and dollar amounts. If you manually edit the information in this step, DO NOT repeat Step 2 as it will cause your manual changes to be overwritten. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 18 Step 6 – 1099 Maintenance You can manually edit the information for each 1099 vendor including the fields for vendor names, addresses and dollar amounts. If you manually edit the information in this step, DO NOT repeat Step 2 as it will cause your manual changes to be overwritten. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 21 Step 8 - Print 1096 Form Typically, a 1096 form is required for each set of 1099 types generated. Select the type of 1099 form to print from the selections on the pull down menu. Make a selection even if the type you need is already displayed. Then click Print 1096 Form for 1099 Type to advance to the next window. Freedom Systems – Accounts Payable – 1099 Processing

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Accounts Payable – 1099 Processing Step 3 – 1099/1096 Processing 27 The Support button at the top of the window will open a Freedom Systems web page and display detailed information about 1099 processing, The web page will also offer an option for ‘Live Chat’ support with a Freedom Systems Support Representative. Freedom Systems – Accounts Payable – 1099 Processing