Prince’s Gate Contractor Procurement Oldham

The Council is procuring a contractor to deliver the Prince’s Gate Scheme within the Council’s timescales and budget envelope and in particular within the timescales set out in the Agreement for Lease with Marks and Spencer.

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Prince’s Gate Contractor Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKD32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council is procuring a contractor to deliver the Prince’s Gate Scheme within the Council’s timescales and budget envelope and in particular within the timescales set out in the Agreement for Lease with Marks and Spencer.
The Prince’s Gate Scheme comprises of the following:
—
— Anchor tenant store and up to four further retail units on Site A;
—
— Under-croft/ underground car parking and service yard on Site A;
—
— Food store, with residential/ hotel* units above and decked level car parking on site C;
—
— Landscaping, public realm and external works across both Sites A and C;
—
— Improvements to the highway and to pedestrian crossings on Prince St and Roscoe St;
—
— Residential/ hotel fit-out to units above food store;
—
— Fit out to smaller retail units (not anchor store or food store);
—
— Service diversions to both sites A and C.
Fit out of the residential/hotel and smaller retail units currently forms part of this opportunity but may be omitted (in whole or part). Bidders will be notified as soon as possible during dialogue as to which of these fit-out options are being taken forward.
A more detailed overview of the Prince’s Gate opportunity can be found in the Design and Access Statement and other Procurement documents included within the Data Room.
Oldham Council submitted a planning application in May 2015 (with a subsequent non material amendment in February 2016 for a retail led mixed use scheme, anchored by Marks and Spencer (‘M&S’). The scheme which totals 18,178 m² (gross internal), involves 2 prominent, neighbouring, sites (totalling 6.21 acres) in the Mumps opposite the Metrolink station, 600 m east of the Spindles Shopping Centre. The planning application is expected to be considered by the planning committee on 20th April.
The latest site plan is included within the design information in the Design and Access Statement.

II.1.6)Common procurement vocabulary (CPV)

45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council is procuring a contractor to deliver the Prince’s Gate Scheme within the Council’s timescales and budget envelope and in particular within the timescales set out in the Agreement for Lease with Marks and Spencer.
The Prince’s Gate Scheme is a retail led mixed use scheme, anchored by Marks and Spencer (‘M&S’), which totals 18,178 m² (gross internal), involves 2 prominent, neighbouring, sites (totalling 6.21 acres) in the Mumps opposite the Metrolink station, 600 m east of the Spindles Shopping Centre.
An overview of the scheme can be found in section II.1.5 but please note that fit out of the residential/hotel and smaller retail units currently forms part of this opportunity but may be omitted (in whole or part). Bidders will be notified as soon as possible during dialogue as to which of these fit-out options are being taken forward.
Estimated value excluding VAT:
Range: between 30 000 000 and 35 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirements will be set out in the procurement documentation.

The Contracting Authority’s requirements will be set out in the procurement documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Whilst expressions of interest, and resultant tenders, can be submitted by groupings of organisations or consortia without the need to take a specific legal form the Contracting Authority may rely upon Regulation 19(6) of the Pubic Contracts Regulations 2015 in order to contract with one entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority may include conditions related to social and environmental considerations and will be set out in the procurement documentation..

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s requirements will be set out in the procurement documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s requirements will be set out in the procurement documentation.
Minimum level(s) of standards possibly required: The Contracting Authority’s requirements will be set out in the procurement documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Contracting Authority’s requirements will be set out in the procurement documentation.
Minimum level(s) of standards possibly required:
The Contracting Authority’s requirements will be set out in the procurement documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 5
Objective criteria for choosing the limited number of candidates: The Contracting Authority’s requirements will be set out in the procurement documentation. Four operators will be invited to participate in dialogue although the Council may in its discretion invite a Fifth operator where its score is within 5 % of the fourth highest scoring Applicant. In the event that there are fewer than four operators who satisfy all pass/fail requirements, all operators who do satisfy all pass/fail requirements will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN124427

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.5.2016 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The Pre Qualification Questionnaire will be opened by a representative of the Contracting Authority’s Procurement Department (Strategic Sourcing) upon the specified deadline. The Tender will be opened by the Contracting Authority’s Legal Department with a representative from the Strategic Sourcing Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): If required.

VI.3)Additional information

The procurement documents are available for unrestricted and full direct access, free of charge on the Chest. In order to access the documents, bidders will need to register for free using the following link (www.the-chest.org.uk). Additional information can be obtained from the Chest. Tenders or requests to participate must be submitted electronically via the Chest (www.the-chest.org.uk). The following electronic workflows will be used/accepted: — Electronic ordering — Electronic invoicing — Electronic payment The Contracting Authority reserves the right to change without notice the procedure for awarding the contract, to terminate dialogue with any or all short-listed bidders, to reject any or all tenders and/or to stop the procurement process and not to award a contract at any time without liability on its part. The Contracting Authority will not be liable for any costs, fees or expenses (including any third party costs fees or expenses) incurred by organisations that expressing an interest in, participating in the dialogue stage or tendering for this contract opportunity. All communications, including expressions of interest, tenders and all supporting documentation must be written in English (or a full translation provided at no cost to the Contracting Authority) and tenders must be priced in sterling. No contract will be created between the Contracting Authority and any party until a contract is executed between the Contracting Authority and the successful bidder. Any such contract will be subject to the laws of England and Wales.