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ICT contracts

Request

Thank you for your email of 17 February 2015, requesting the following information from Ordnance Survey in accordance with the Freedom of Information Act FOIA 2000:

Under the terms of the Freedom of Information Act, please could you provide me with the following information about your current contracts with third party suppliers.

1. If another organisation routinely manages procurement and contracts on behalf of your organisation, please could you provide me with its name:

2. If your organisation routinely manages procurement and contracts on behalf of another organisation(s), please could you provide me with their names:

3. If your organisation handles its own procurement and contracts, please could you provide me with a list of all of your current contracts for ICT services, with the following information for each one:

Contract name/short description.

Supplier.

Start date (or last renewal date, if applicable).

End date.

Estimated contract value (ie for services provided between start and end date).

If this contract was called off a central framework agreement (e.g. from the Crown Commercial Service, G-Cloud, etc) please say which one.

Response

I can confirm that Ordnance Survey does hold some of the information you have requested to respond to your information request. Where the information is not held or exempt from disclosure, this is stated.

1. I can confirm that we do not hold this information because no other organisation routinely manages procurement and contracts on behalf of Ordnance Survey.

2. I can confirm that we do not hold this information because Ordnance Survey does not routinely manage procurement and contracts on behalf of another organisation.

3. I can confirm that whilst we do hold this information, part of it has not been provided as we consider compliance with this part of your request would exceed the appropriate cost limit according to Section 12 (1) of the Freedom of Information Act.

This is because the process of locating and extracting the ‘contract value’ information from the current format for all of our suppliers would be very timely, and the cost of compliance would exceed the appropriate limit.

However under our duty to provide advice and assistance as stipulated in Section 16 of the FOIA, we have provided the attached spreadsheet with our ‘estimated annual costs’ of each of our suppliers.

I hope this helps with your enquiry.

Internal review

Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our FOI Internal Review Officer, by contacting them as follows:

Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:

Failed to respond to your request within the time limits (normally 20 working days)

Failed to tell you whether or not we hold the information

Failed to provide the information you have requested

Failed to explain the reasons for refusing a request

Failed to correctly apply an exemption or exception

The FOI Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.

The FOI Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.

Appeal to Information Commissioner's Office (ICO)If, following the outcome of the internal review you remain unhappy with our response, you may raise an appeal with the Information Commissioner’s Office at: