***Contract Purchasing Records (MUN 10-12) UPDATED

Invoices (MUN 10-5)

These records document the procurement of goods and services for the municipality. They usually include the date, number of items received, descriptions of items, invoice number, purchase order number, vendor, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.

***Professional Service Agreement Records (MUN 10-7) UPDATED

Purchase Orders (MUN 10-1)

These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.

Retention

Retain for 4 years and then destroy.

(Approved 03/1989)

Purchase Requisition Files (MUN 10-8)

These files contain requisitions for supplies and equipment for current inventory.

Retention

Retain for 4 years and then destroy.

(Approved 11/1996)

Real Estate Acquisition Files (MUN 10-13)

These records document the purchase of real property by the municipality. They include the contract and related correspondence.

Retention

Retain for 7 years after unconditional sale of property and then destroy.