Reclassification (Level 10+)

1. If the duties of a position have grown beyond the original position description, an SMG member or Faculty Dean can request a review of the level of a current 10-14 position.

2. Documentation to be submitted to the Director Human Resources must include: a supporting statement that indicates the changes that have occurred to warrant consideration of an upgrade, a copy of an updated position description, a copy of the most recent organisation chart that clearly shows that various reporting relationships and other positions within the work unit (including levels).

Staff in the Office of the Director Human Resources are available to assist with the updating of the position description.

3. Where a new 10-14 position in the Faculty or Business Unit has a functional role similar to a central service position/function is proposed for re evaluation to a higher level, the relevant Dean or Business Unit Head must liaise with the Head of the central services unit. This is to ensure there is no conflict with any enterprise wide strategy and that reporting relationships and role expectations are clearly defined. The Director Human Resources will not proceed with the position re-evaluation until there is confirmation that such a discussion and agreement has taken place.

4. The Director Human Resources will arrange re-evaluation for the current position using the Hay Points Factor System and recommend a level for the position. In some instances, it may be necessary to use the external services of the Hay Group. Where this occurs the costs will be borne by the individual budget unit.

5. SMG approval will be required if the Director Human Resources has approved for a position to be upgraded by one level (ie. from level 10 to level 11). If approved by SMG, the position would not normally be required to be advertised and the incumbent apply for the position.

6. SMG approval will be required if the Director Human Resources has approved for a position to be upgraded more than one level (ie. level 11 to level 13). If approved by the SMG, it would be requirement that the position would be advertised and the incumbent apply for the position.

7. Key staff in the Office of the Director Human Resources will liaise with the SMG member/Dean to develop the Issues Paper outlining the rationale to re-evaluate the existing position for submission to the Senior Management Group for approval.

8. Where a position that has been upgraded also attracts salary supplementation, consideration should be given to absorbing the supplementation into the total remuneration package if the position is upgraded.