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Learning objectives By the end of this module, you should understand the suggested approaches for: 1.field team organization 2.specimen collection and testing in school-based surveys 3.specimen collection and testing in community-based surveys Slide 2

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Module 10 Field work Field team organization Each team should consist of at least three members: one responsible for registering children and managing supplies one phlebotomist and test preparer one test reader Slide 4

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Module 10 Field work Slide 5 Programme managers should organize field teams and designate roles before the actual field work. A training session on the survey design, blood sampling and diagnostic test procedures is highly recommended. Field team organization

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Module 10 Field work School-based survey Slide 6 1.Ensure that proper consent has been obtained. If written consent is required, forms should be sent out well before the field activities to ensure maximum participation. 2.The field team arrives at a designated school and works with teachers, the headmaster or headmistress or school officials to gather all targeted (usually first- and second-year) children.

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Module 10 Field work School-based survey Slide 7 3.If not all children in the targeted grades are to be sampled, flip a coin to decide whether list A or list B will be used. This is necessary only if the sampling interval 1 (i.e. not every child will be tested). Children should be lined up in sequence to be counted. 4.Select children according to the numbers on the list, and continue until the next number on the list is higher than the total number of children in the targeted grades at the school. If the sampling interval = 1, every child in attendance should be tested. 1 2 3 4 5 6 7 List A 1 3 4 5 7 … List B 1 2 4 5 6 …

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Module 10 Field work School-based survey Slide 8 5.The team should collect demographic data and blood specimens from the selected children. In most instances, diagnostic tests will be conducted and read in the field from capillary tubes. Alternatively, blood can be collected into blood collection tubes, and tests can be conducted at a central location after all the children have been sampled. If readings are done in the evening or at night, an adequate light source is essential to obtain an accurate result. 6.Arrangements should be made to treat all children found to be positive by diagnostic tests.

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Module 10 Field work School-based survey Slide 9 7.Teams should keep a record of the total numbers of children in the targeted grades who are in attendance and who are absent from each school on the day of the survey. These numbers should be compared with the numbers enrolled and the predetermined non-response rate to determine whether additional clusters will be needed as the survey progresses. If the non-response rate is lower than expected, sufficient supplies should be planned to complete the survey.

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Module 10 Field work School-based survey Slide 10 8.Repeat the steps for each chosen school and additional schools (if necessary) to satisfy the target sample size. 9.Even if the number of positive cases exceeds the critical cut-off point, the survey team should continue to collect information on everyone in the sample to provide baseline data for interpretation of future results.

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Module 10 Field work Slide 11 If the net primary school enrolment ratio in the EU is <75%, a community-based household survey should be conducted. Generally, community-based household surveys are more expensive and time-consuming than school-based surveys. On average, a community-based survey can take 3–6 weeks to conduct. Community-based household survey

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Module 10 Field work Slide 12 Community-based household survey 1.At each selected enumeration area or community, teams should work with village officials and community health workers to identify the estimated number of households and plan a walking route to take them to each household. If available, sketch maps of the enumeration area may be useful. The timing of the survey should be carefully planned so that children are likely to be at home (e.g. school breaks, evenings). The community should be sensitized well in advance of the start of the survey.

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Module 10 Field work Slide 13 Community-based household survey 1 3 4 6 8 10 12 15 List A 1 2 3 Step 1: Enumerate houses. Houses can be enumerated and selected before sample collection. Step 2: Visit houses on list A or list B. Selection continues until the next number on the list is higher than the total number of households in the enumeration area. Step 3: Test all 6–7-year-old children in the selected houses. If there are no 6–7-year-old children in the selected house, the team proceeds to the next house numbered on the list.

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Module 10 Field work Slide 14 Community-based household survey 2.The team should collect demographic data and blood specimens from all 6–7-year-old children in each selected household. It is recommended to collect blood samples in blood collection tubes first and to perform diagnostic test later in a laboratory or another controlled environment. This reduces the time between sample collection while moving from house to house and lowers the risk for reading error.

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Module 10 Field work Slide 15 Community-based household survey 3.Arrangements should be made to treat people with positive results in diagnostic tests. 4.Repeat all steps for each selected enumeration area and additional areas (if necessary) to satisfy the target sample size. 5.Even if the number of positive cases exceeds the critical cut-off point, the survey team should continue to collect information on everyone in the sample.

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Module 10 Field work Data management and analysis Slide 16 All demographic, sample, test and result data should be collected and recorded in an appropriate database management system. Critical cut-off values are used to determine whether the level of infection has been reduced to a level at which transmission is assumed to be no longer sustainable. The results of the TAS contribute to a decision to stop or continue MDA. If a census has been used, the overall prevalence of infection will be calculated to guide the transmission assessment.

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Module 10 Field work Non-respondents Slide 17 The maximum acceptable non-response rate is 15%. At least one attempt should be made to revisit schools or houses to find non-respondents. In cluster sampling, if follow-up still results in less than the required sample size, additional clusters can be added. Additional clusters can be selected before a survey with the survey sample builder. These clusters should be used only after it becomes clear that the required sample size will not be reached. Reminder: Sample size includes only children for whom valid test results are available; it does not include absentees, refusals or children with invalid test results.

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Module 10 Field work Role-playing exercise Slide 18 During this role-playing exercise, you will set up a mock field setting, taking into account: the number of personnel needed for the activities the steps to take on arrival at the school or household the steps to take to set up a blood collection station at the school or household how to manage the selection of children (if necessary)