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Academic Progress Policy

On 3 May, 2013By admin0 Comments

Undergraduate students are expected to make continuous progress toward their educational goals. Student academic performance is reviewed by the Office of the Registrar and updated on student transcripts following each regular semester (fall and spring). Academic standings are not updated following January, summer, and other non-standard instructional periods.

The chart below summarizes each current academic standing and the resulting standing based on the semester and overall grade point averages (GPA) achieved in a regular semester:

If your current Academic Standing is:

And you received a TERM GPA of:

And you received a CUM GPA of:

Your next Academic Standing will be:

Good Standing

Above 2.0

Above 2.0

Good Standing

Good Standing

Below 2.0

Above 2.0

Warning

Good Standing or Warning

Below 2.0

Below 2.0

Partial Probation

Partial Probation

Above 2.0

Above 2.0

Good Standing

Partial Probation

Above 2.0

Below 2.0

Continued on Partial Probation

Partial Probation

Below 2.0

Below 2.0

Full Probation

Full Probation

Above 2.0

Above 2.0

Good Standing

Full Probation

Above 2.0

Below 2.0

Continued on Full Probation

Full Probation

Below 2.0

Below 2.0

Suspension

Students encountering more serious academic problems are advised to seek assistance from their faculty advisor, the Center for Advising and Academic Success (CAAS), and the Office of Student Life. Continuing academic problems may result in academic probation and suspension with restrictions on enrollment and extracurricular activities. Students who do not meet the obligations of probation or who cease to make satisfactory progress may not be permitted to register for one or more semesters.

Academic Review

A. Good Standing. At the conclusion of any regular semester (fall or spring) students are considered in Good Standing when their overall and semester grade point averages are both 2.0 or above.

B. Academic Warning

At the conclusion of any regular semester (fall or spring) students are placed on Academic Warning when their semester grade point average is below 2.0 and their overall grade point average is above 2.0.

Students placed on Academic Warning receive a letter of notification from the Associate Dean of Faculty.

It is recommended that students on Academic Warning participate in the Academic Recovery Program through the Center for Advising and Academic Success. See Section F.

Students on Academic Warning return to Good Standing when their overall and semester grade point averages are both above 2.0.

C. Partial Probation

At the conclusion of any regular semester (fall or spring) students on Academic Warning or in Good Standing are placed on Partial Probation if they receive overall and semester grade point averages below 2.0.

Students placed on Partial Probation receive a letter of notification from the Associate Dean of Faculty.

Students on Partial Probation may not pledge (join) a society or serve on an executive board or as an elected officer in a club, organization, media, student government, or society.

First-Year students on Partial Probation are required to participate in the Academic Recovery Program through the Center for Advising and Academic Success. It is strongly recommended that other students on Partial Probation participate in the program. See Section F.

Students on Partial Probation continue on Partial Probation when they receive a semester grade point average above 2.0, but their overall grade point average remains below 2.0.

Students on Partial Probation return to Good Standing when they receive overall and semester grade point averages above 2.0.

D. Full Probation

At the conclusion of any regular semester (fall or spring) students on Partial Probation, who again receive overall and semester grade point averages below 2.0, are placed on Full Probation.

Students placed on Full Probation receive a letter of notification from the Associate Dean of Faculty.

Students on Full Probation may not pledge (join) a society or serve on an executive board or as an elected officer in a club, organization, media, student government, or society. Students on Full Probation are prohibited from participating in intercollegiate athletics. Other conditions may be attached to Full Probation by the Academic Review Committee on an individual basis.

Students on Full Probation are required to participate in the Academic Recovery Program through the Center for Advising and Academic Success. See Section F.

Students on Full Probation continue on Full Probation when they receive a semester grade point average above 2.0, but their overall grade point average remains below 2.0.

When students on Full Probation receive overall and semester grade point averages above 2.0, they return to Good Standing.

E. Academic Suspension. Students on Full Probation who earn a overall and semester grade point average below 2.0 are suspended for at least one semester.

F. Academic Recovery Program. First-year students on Partial Probation and all students on Full Probation are required to participate in an Academic Recovery Program through the Center for Advising and Academic Success (CAAS). Students who receive a warning or partial probation and who are not required to use Academic Recovery can also use the Program. Students who are required to participate in academic recovery must sign an educational contract which may include going to CAAS to seek academic assistance, meeting with their advisor or mentor on a regularly scheduled basis, using other college resources, or reducing their course load to no more than 12 credits. Each plan will be developed based on the needs of the individual student. If a student does not meet the requirements of the academic contract they may be suspended or remain on full probation the next semester, based on the decision of the Academic Review Committee.

G. Academic Review Committee. Students who wish to appeal the conditions that pertain to their level of academic review (Full Probation or Suspension) may complete an appeal in writing with the Academic Review Committee. This committee, comprised of faculty and administration, meets following each fall and spring semesters.

H. Guidelines for appealing Suspensions through the Academic Review Committee

Appeal of Academic Suspension or for relief from Full Probation prohibitions shall include documentation of the following:
a. A plan from the student analyzing his/her academic load, work commitments, and any other factors that might have contributed to poor performance, and what steps the student has taken and will take in the future to correct the situation;
b. A letter of support from the student's academic advisor or program director indicating a plan for restoration to satisfactory academic standing; and
c. Supporting documents from qualified professionals for students who have experienced medical difficulties or other unusual circumstances.

Students may only appeal Academic Suspension if they meet the following criteria:
a. Must not have an outstanding tuition balance with the institution (approval of the Business Office).
b. Students receiving financial aid must show that they meet Satisfactory Academic Progress (SAP) requirements to continue to receive aid if their petition is granted (approval of Financial Aid).
c. Must not have any outstanding disciplinary violations (Approval of the Dean of Students).
d. Fulfilled their educational contract if they participated in an Academic Recovery program the prior semester (approval of the Director of CAAS and First Year Programs).

In considering an Academic Suspension appeal, some consideration may be given to the total number of units earned toward graduation.

Students may appeal Committee decisions to the Associate Dean of Faculty.

Students successfully completing in-progress or incomplete-grades may have the severity of the prohibitions reduced.

Incomplete-, In-Progress-, W-, and CR-grades are not be used in calculating grade point averages.

The Academic Review Committee may ask to meet with the student. Otherwise decisions are based on the written appeal.

If a student successfully appeals their Academic Suspension, they will be re-admitted on Full Probation.
a. A student readmitted on Full Probation is readmitted under the same restrictions as all other students on Full Probation. See Section D.
b. Additional conditions may be attached to the probation (educational contract).

I. Guidelines for Readmission after Suspension

Previously suspended students may apply for readmission through the Office of the Registrar by meeting the following criteria:
a. Successfully complete a minimum of six transferable semester credit hours at another regionally accredited postsecondary institution with a minimum grade point average of 3.0 in those courses;
b. Must not have an outstanding tuition balance with the institution (approval of the Business Office);
c. Students receiving financial aid must show that they meet Satisfactory Academic Progress (SAP) requirements to continue to receive aid if their petition is granted (approval of Financial Aid);
d. Must not have any outstanding disciplinary violations (approval of the Dean of Students); and

Students readmitted following Academic Suspension are placed on Full Probation.
a. A student Readmitted on Full Probation is readmitted under the same restrictions as all other students on Full Probation. See Section D.
b. Additional conditions may be attached to the probation (educational contract).