Set Up Group Member Licenses

Overview

As the Administrator contact for a Group license, you must set
up the Group Member licenses. This involves:

Associating an end-user with each Group Member license

Assigning products to each Group Member license

Setting license attributes (optional)

Only the Administrator contact on a Group license (or an Asset
Manager contact) can perform these tasks.

You can perform these tasks in any order. For example, you can
assign products to Group Member licenses before associating users
with the licenses, or vice versa. Depending on the product configuration
of Group license, you might not need to perform every task. Similarly,
you can work through the tasks serially or in parallel, that is, you
can make all the product assignments to all the licenses, and then
associate users with the licenses, or you can do the product and user
setup tasks for one license at a time.

View the Group License in the License Center

To perform these tasks, go to the MathWorks® website
and log in to your MathWorks Account. MathWorks automatically
creates an account for the Administrator contact on a every license.
On the My Account page, click Manage Licenses to
get to the License Center.

The License Center displays a list of all the licenses associated
with your account. In the following figure, the account has only one
license associated with it. You can see in the Option column that
it is a Group license.

When you click the Group license number, the License Center
displays all the Group Member licenses in the Group license and the
License Details panel for the Group license. The License Details panel
lists all of the products on the Group license with their user counts.
In the Count Available to Assign column,
the MATLAB® and Simulink® products are listed with zero (0)
availability because they have been preassigned to Group Member licenses.

The following figure shows a Group license in the License Center.

Associate Users with Group Member Licenses

Associating a user with a Group Member license means linking
the Group Member license to the user's MathWorks Account.
You remain the Administrator contact on the Group Member license and
the user becomes the Licensed End-User contact on the license. When
users log in to their MathWorks Account, they see
the Group Member license in the list of licenses associated with their
account. As Administrator contact on the Group license, all Group
Member licenses still appear on the list of licenses associated with
your account. If the activation type for the license is Standalone
Named User, each user must have an account. For the Designated Computer
activation type, this step is optional.

Instead of performing the task of associating users with Group
Member licenses, you can let users create their own MathWorks Accounts
and associate with a Group Member license. In this scenario, you must
give each user the Activation Key that identifies a particular Group
Member License. Then, during installation of the software on their
computers or at the License Center at the MathWorks website,
the users can specify the Activation Key to associate with the license.
To learn how to get an Activation Key, see the License Center Help.

To associate a user with a Group Member license, follow this
procedure. Repeat this process for each Group Member license.

Click a Group Member license number in the list of
licenses displayed in the License Center. The License Center displays
information about the Group Member license in the License
Details panel, such as the products on the license and
settings of various license attributes.

The following figure shows a Group Member license.

To associate a user with the Group Member license,
click the End Users and License Contacts tab.
If there currently isn't any Licensed End User associated with the
license, add one by clicking .

If a Licensed End User is already associated with the license,
the Add User button does not appear. Instead,
click the Remove User button. You must remove
the current user before you can add a new user. You can associate
a Group Member license with only one user.

Add the user by entering the email address, first
name and last name of the user you want to associated with the license,
and click Continue. MathWorks creates
a MathWorks Account for the user (if the user doesn't
already have an account). This associates the user with the Group
Member license. The following figure shows adding one of the users
in the example Group license to a Group Member License.

Specify whether you want to grant the user permission
to download products on the license or permission to activate an installation
of the license. Accept the default value or select a value and then
click Continue.

The License Center updates the Group Member license
and displays a summary of the changes. MathWorks sends
the user an email with account information to the user. Click Done to
complete the process.

After associating the user with the license, the License Center
updates the End Users and License Contacts panel
to reflect the change, as shown in the following figure.

Assign Products to Group Member Licenses

Note:
If all the products on your Group license have the same user
count as the MATLAB product, MathWorks preassigns
the products to the Group Member licenses. In this case, you do not
have to perform this product assignment step for your site.

To assign products to a Group Member license, follow this procedure.
Repeat this process for each Group Member license.

Click the License Details tab
to see a list of all the products on the Group Member license.

Click to open the Assign Products dialog
box.

Select the product you want to add to the Group Member
license and click Continue.

The License Center updates the products assigned to
the Group Member license and displays a summary of the results. Click Done.

The License Center updates the product list in the License Details
panel for the Group Member license. If you view the Group license,
the License Center decrements the count of products available for
assignment for the product, to reflect this change.

The following figure shows the updated display.

Use License Attributes to Customize a Group Member License

Licenses have attributes that you can use to:

Control access to products

Remove potential areas of confusion for users

Make it easier to identify particular licenses or
activations

The following table lists these attributes alphabetically with
a brief description and their default values. For additional examples
of setting some common license attributes, see Preset the Activation Type.

Attributes

Description

Default

Activation label

An optional text label that describes the activation, e.g.
MyLabSystem. Individual and Group Member licenses can be activated
on several computers. Labels make it easier to identify particular
activations. Set this on the Activation and Installation tab.

Host ID

Activation Type

Specifies the Activation Type of the license. For Individual
and Group licenses, this can be Standalone Named User or Designated
Computer. Set this on the Activation and Installation tab.

Unset

Allow Activating

Specifies whether a Licensed End User can activate an installation.
If you deny this permission, the user must specify an Activation Key
to activate an installation. Set this on the End Users and
License Contacts tab.

Allowed

Allow Downloading

Specifies whether the Licensed End User can download
products on the license. Set this on the End Users and License
Contacts tab.

This setting can be a convenience
if you have many Group Member licenses and you want to off-load the
task to users. If you want to retain close control over product usage,
leave this attribute at its default value.

Not allowed. Only Administrator contact or Asset Manager contact
have download permission.

Associated user

Associates a license with a MathWorks Account.
For Standalone Named User activation type, each Group Member license
must be associated with an account. Set this on the End
Users and License Contacts tab.

Unset

License File Expiration

An optional field that specifies the date after which the activation
is invalid. This date is not related to the term of the license. Set
this on the Activation and Installation tab.

Unset

License Label

An optional text label that describes a particular license,
e.g. MyLabGroup. You can have several licenses associated with your
account. Labels make it easier to identify particular licenses. Set
this on the License Details tab.

Unset

Validation from Product

Specifies whether your installation periodically contacts MathWorks to
make sure the license is up to date. If you set this attribute to
disabled, you can run the software, but you will be unable to perform
certain self-service license management activities using the License
Center. Set this on the Activation and Installation tab.

Enabled

Preset the Activation Type

As Administrator of a Group license, you might want to set up
your Group Member licenses to avoid areas of potential confusion for
your users. For example, if you preset the Activation Type when setting
up a license, the activation application does not offer the user the
choice of choosing the Activation Type.

To set the Activation Type, click the Activation and
Installation tab in the License Center. On the panel, click
the edit icon in the Activation Type field. The
License Center displays the Activate dialog box, shown in the following
figure. Select the Activation Type and click Continue.

Assign a Descriptive Label to License

To set the License Label attribute, click the License
Details tab in the License Center. On the panel, click
the edit icon in the License label field. Enter a text string and
click Continue.

The following figure shows the list of Group Member licenses
after setting license attributes.

Set Up the Sample Group License

In the example introduced previously (see A Sample Group License), five of the Group Member
licenses are intended for specific users. One Group Member license
is intended for installation on a lab computer. To set up this sample
Group license, you must:

Associate users with Group Member licenses.

Preset the Activation Type on all the licenses.

Set the Permission to Download attribute to Allowed
for Bruce, Clive, and Ellen. They are permanent members of your department
and you feel comfortable letting them handle their own installations
and activations.

Turn off Permission to Activate for Abby and David.
They are only temporarily assigned to your department for a special
project and you want to limit their control of the software.

Set the License Labels on Abby and David's licenses
to identify them as used on the special project.

Set the Expiration Date on Abby and David's licenses
to terminate their ability to use the licenses after the end of the
project.

The following figure illustrates the state of the Group license
after license setup.