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2013 DDA Meeting - First Announcement Letter

44th Annual Meeting of the Division on Dynamical Astronomy - DDA 2013
Paraty, Brazil, May 5-9, 2013
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FIRST ANNOUNCEMENT
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The Division on Dynamical Astronomy of the American Astronomical Society,
and the National Observatory in Rio de Janeiro invite you to attend the
44th Annual Meeting of the DDA, that will be held in Paraty, Brazil,
during May 5 to 9, 2013.
Please read this e-mail carefully since it contains relevant information
on the meeting, in particular, regarding the VISA ISSUES.
These informations can also be found in the meeting webpage at:
http://dda.harvard.edu/meetings/2013/
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Invited Speakers
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Jerry A. Sellwood (Rutgers University) - Brouwer Award Talk
Cristián Beaugé (Universidad Nacional de Cordoba, Argentina)
David Nesvorny (Southwest Research Institute)
Julio A. Fernández (Universidad de la República, Uruguay)
Pablo M. Cincotta (Universidad Nacional de La Plata, Argentina)
Patryk S. Lykawka (Kinki University, Japan)
Tatiana A. Michtchenko (IAG/USP, Brazil)
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Scientific Organizing Committee
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Matija Cuk - Co-chair - cuk@eps.harvard.edu
Sylvio Ferraz Mello - Co-chair - sylvio@astro.iag.usp.br
Alice Monet
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Local Organizing Committee
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Daniela Lazzaro - Co-chair - lazzaro@on.br
Fernando Roig - Co-chair - froig@on.br
Valerio Carruba
Gastão B. Lima Neto
William I. Newman
Antonio F. B. A. Prado
Teresinha Stuchi
Tadashi Yokoyama
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Secretariat
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Meta Marketing e Eventos
Email: dda2013@metaeventos.net
Phone: +55 21 2220 2097
Fax: +55 21 2220 2305
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Important Dates
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January 10 - Regular abstract submission starts
January 10 - Early registration starts
February 01 - Student stipend application deadline
(for non-South American students)
February 15 - Regular abstract submission deadline
February 15 - Early registration deadline
March 15 - Student stipends application deadline
(for South American students)
March 27 - Late abstract submission deadline
March 27 - Regular registration deadline
March 27 - Hotel reservation deadline
March 27 - Transport reservation deadline
(shuttle service Rio/Paraty)
May 05 - On site registration
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Abstracts
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Abstract submission will be managed by the AAS. The submission link is
available at the meeting webpage.
Regular submission starts on January 10, 8 AM (East Time), and ends
on February 14, 9 PM. Late (poster only) submission starts on February
16, 8 AM, and ends on March 27, 9 PM.
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Registration
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Early registration is now open. Participants must fill and submit the
on-line Registration Form available at:
https://www.metaeventos.net/inscricoes/index.php?id=453
The following fees (in USD) are applicable:
DDA Member: $300 Early - $350 Regular - $400 On site
Student and Emeritus Member: $200 Early - $200 Regular - $300 On site
Non-Member: $350 Early - $400 Regular - $450 On site
Accompanying Person: $50 per person
Banquet (optional): $50 per person
Early registration deadline is February 15. Regular registration
deadline is March 27.
These fees include welcome reception, participant's material, abstract
book, coffee breaks and transport between Rio and Paraty (ONLY at the
fixed schedules provided by the organizers, see below).
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Venue
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The DDA meeting will be held in the auditorium of the House of Culture
(Casa da Cultura), located at Rua Dona Geralda 177, in downtown Paraty.
The city of Paraty (which means "white fish" in the Tupi indian language)
is located over the sea, 155 miles West of Rio de Janeiro and 172 miles
NE of São Paulo. It was founded in 1597 and has an historical downtown
with a well preserved colonial architecture.
The venue is at walking distance from several hotels and restaurants in
the historical neighborhood.
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How to Arrive
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The Rio de Janeiro International Airport (Galeão - GIG) is served by
several major airlines. There are direct flights daily from/to Atlanta,
Miami, New York, Charlotte, Houston, Washington, Paris, London, Frankfurt,
Lisbon and Rome.
Arrival flights to Rio de Janeiro from the USA are mostly scheduled
between 10 AM and 1 PM (Local Time). Departure flights to the USA are
mostly scheduled between 8 PM and 12 PM. We request participants to try
to book their flights within these time windows in order to facilitate
the transport to/from Paraty (see below).
The travel between Rio de Janeiro and Paraty takes about 4 hours.
Alternatively, participants may fly to/from São Paulo International
Airport (Guarulhos - GRU). The travel between São Paulo and Paraty
takes about 4,5 hours.
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Transport to/from Paraty ::: PLEASE READ CAREFULLY
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The organizers will offer a free shuttle service between Rio de Janeiro
International Airport and Paraty, at the following tentative schedules:
- Sunday, May 5, morning...........Rio-Paraty
- Sunday, May 5, early afternoon...Rio-Paraty
- Thursday, May 9, afternoon.......Paraty-Rio
Additional services might be offered on Saturday, May 4, if there is
enough demand. The exact departure times of the shuttles will be informed
in a future announcement.
In order to use this free shuttle service, participants must fill and send
(by email or fax) the Shuttle Reservation Form, available at:
https://www.metaeventos.net/inscricoes/index.php?id=453
The deadline for sending the shuttle form is March 27.
The shuttle service is free only for registered participants and
registered accompanying people (including children under 10). The use of
the service by unregistered accompanying people requires the payment of
$60 (per person, round trip) and may be subject to availability.
NOTE: The shuttle service will be scheduled to suit as many participants
as possible. The organizers will not reimburse participantes that do not
or cannot use this service for whatever reason (including flight delays).
Participants that cannot set their arrival times to fit the shuttle
schedule must arrange transportation on their own. The following
alternatives are available:
- The company Paraty Tours offers a direct transfer service from Rio
de Janeiro and São Paulo Airports to Paraty, at an approximate cost
of $75 (per person, one way trip). Check http://www.paratytours.com.br/
- The company Costa Verde offers a regular bus service from the Rio
de Janeiro Bus Station (Terminal Novo Rio) to Paraty. The service
departs approximately every 2 hours between 5 AM and 9 PM, and costs
$30 (per person, one way trip). From the Airport to the Bus Station the
best option is a taxi (approx. $25-$30).
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Accommodations
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The organizers have made block reservations at two hotels in Paraty.
Both hotels are located at walking distance from the House of Culture.
The reservations in these hotels are managed through the meeting
Secretariat.
Participants must fill and send (only by fax) the Hotel Reservation
Form available at:
https://www.metaeventos.net/inscricoes/index.php?id=453
The deadline for hotel reservation is March 27.
Hotels charge 2 nights upon reservation, not refundable in case of no-show.
Check the specific cancelation policies with the meeting Secretariat.
The organizers may also offer reservations at a hotel in Rio de Janeiro for
those participants who wish to stay before/after the meeting. Please,
contact the meeting Secretariat for further information. Participants
hosted at this hotel in Rio will have free transportation to/from Paraty
on Sunday/Thursday.
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Visa Issues ::: PLEASE READ CAREFULLY
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USA CITIZENS NEED A VISA TO ENTER IN BRAZIL.
The simplest option is to get a Tourist Visa at the Brazilian Consulate
nearest to your residence. The time required to get the visa is usually
fast, about 10 working days, but we recommend to do it well in advance,
i.e. AT LEAST 30 TO 40 DAYS BEFORE TRAVEL.
To get a Tourist Visa it is NOT necessary to have a letter of invitation,
but the Consulate will request to show the RETURN FLIGHT TICKET, as well
as a passaport with at least 6 month of validity and 2 blank pages.
Some companies offer an express service for visa issue by post. Check
the following alternatives:
http://www.passportvisasexpress.com/
http://www.brazilvisaservice.com/
http://www.visaexpress.net/brazil/
http://brazil.embassy-online.net/
It appears that employees from USA National Labs and/or military
institutions (like USNO) must follow specific procedures through their
home institutions to get the visa. Please, be aware that these procedures
may take longer than the usual time to get a tourist visa.
Nationals of the following countries DO NOT NEED A VISA to enter in
Brazil as tourist:
Andorra, Argentina, Austria, Bahamas, Barbados, Belgium, Bolivia,
Bulgaria, Chile, Cyprus, Colombia, Costa Rica, Croatia, Czech Republic,
Denmark, El Salvador, Ecuador, Estonia, Finland, France, Germany, Greece,
Guatemala, Guyana, Honduras, Hong Kong, Hungary, Ireland, Iceland, Israel,
Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Macau, Malaysia,
Malta, Morocco, Monaco, Namibia, Norway, New Zealand, Netherlands, Panama,
Paraguay, Peru, Philippines, Poland, Portugal, Romania, Russia, San Marino,
Slovakia, Slovenia, South Africa, South Korea, Spain, Sweden, Switzerland,
Suriname, Thailand, Trinidad and Tobago, Tunisia, Turkey, United Kingdom,
Ukraine, Uruguay, Vatican, Venezuela.
NOTE: The organizers will not undertake any responsibility over
participants that miss their travel due to visa problems, nor will
refund them in any way.
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Letter of Invitation
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The Registration Form has a specific field to request for a letter of
invitation. Letters will be sent only to participants who ask for.
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Student Stipends
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The DDA will distribute two student stipends of $600 each for non-South
American students, on a competititve basis. Check the specific rules in
the meeting webpage. The deadline for application is February 1.
A limited number of stipends for South American students will be provided
by the LOC, also on a competitive basis. Please, contact the LOC chairs
for further information. The deadline for application is March 15.
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Local Time, Currency, and Weather
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Paraty and Rio de Janeiro are located at UTC -3 hours.
The local currency is the Brazilian Real (BRL or R$). The present exchange
rate is approx. 1 USD = 2,1 BRL and 1 EUR = 2,7 BRL. You may exchange
money upon arrival at the airport. Visa, Master and Amex credit cards are
also widely accepted.
The weather in May is usually very pleasant, with an average temperature
of 25ºC (77ºF) and almost no rain. We recommend to bring mid season clothes.
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Advertisement Poster
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May be downloaded at http://staff.on.br/froig/poster-dda2013.pdf
or http://dda.harvard.edu/meetings/2013/poster-dda2013.pdf
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Sponsors
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CAPES - http://www.capes.gov.br/
CNPQ - http://www.cnpq.br/
FAPERJ - http://www.faperj.br/
FAPESP - http://www.fapesp.br/
Observatorio Nacional - http://www.on.br/