By Sept. 25th, NIH requires NEW Electronic Grant Application Forms

NIH periodically updates the electronic grant application forms in order to remain current with the most recent form sets available through Grants.gov and approved by the Office of Management and Budget. Our next form update will take place for applications submitted for due dates on or after September 25, 2013 (seeNOT-OD-13-074 for details, exceptions and instructions). The specific form changes are detailed in the document, NIH Application Kit Changes.FormsC These can be confusing for applicants, but it is crucial that applicants use the correct form kit when applying to the NIH. Take a deep breath, carefully follow the posted guidance and follow the NIH Guide for updates, and your submission should be just fine.

The National Institutes of Health (NIH) is among the first of federal agencies to respond to a mandate from the Office of Management and Budget (OMB) to institute the Research Performance Progress Report (RPPR) as the required format for providing consistent information on the progress of federally funded research and research related activities. RPPR is mandatory for noncompeting awards with start dates on or after July 1, 2013 (i.e.progress reports due on or after May 1, 2013 for Fellowships and progress reports due on or after May 15, 2013 for e-SNAP awards). RPPR replaces PHS 2590 for non-competing continuation progress reports for R01-like SNAPS (i.e. R01, R21, R00, and R03), Individual K-SNAPS (i.e. K01), Education SNAPS (i.e. R25 and R13), and SBIR/STTR SNAPS. RPPR also replaces PHS 416-9 for Fellowship awards. Please note that there is currently there is no change to non-SNAP award progress reports.

A summary of the process follows. The attached procedural document offers additional helpful hints for navigating this new requirement.

• Not all fields in the RPPR template will be required for each annual report. Fields that are grayed-out or marked “Not Applicable” should be disregarded.

• Fillable fields will only accept ASCII characters. Special characters such as Greek symbols are not permitted and will not translate correctly in the final PDF document generated at the end of the process.

• In reporting effort, round person months to nearest whole number.

• Text boxes are restricted to a certain number of characters. It is therefore important to follow instructions for what is to be included in those boxes, e.g. only report publications under C.1 Publications and not in the narrative.

• The system will check for errors prior to submission. All pre-submission errors must be corrected prior to RPPR submission.

• Noncompliance with the NIH Public Access Policy will delay processing of awards.

My NCBI

Note that with implementation of the RPPR, PI’s will be required to submit citations documenting progress on specific aims through My NCBI. Investigators will be required to establish a My NCBI account using their eRA Commons ID. For PI’s with an account in My NCBI, the account must be linked to their eRA Commons account. To avoid submission and award delays, PI’s should become familiar with the My NCBI system, insure that all citations required for the annual report are loaded into their account, and that all references are compliant with the Public Access Policy (http://publicaccess.nih.gov/). Among RPPR features is Progress Report Additional Materials (PRAM), which allows the grantee to electronically enter, review, and submit information in response to specific requests(s) from NIH for additional materials following the submission of an RPPR. NIH had used PRAM to notify grantees of non-complaint publication citations.

PubMed Central

Peer reviewed manuscripts and publications resulting from NIH support must be submitted to PubMed Central, whether in press or in print, no later than 12 months after publication. Compliant citations represent publications submitted to PubMedCentral and carry an appropriate PMCID number. NOTE: A PubMedCentral ID number (PMCID) IS NOT THE SAME AS a PubMed CITATION NUMBER; e.g. PMID:22349361 [PUBMED – INDEXED FOR MEDLINE].

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