Configure policy settings on user profile properties and personal and social features (SharePoint Server 2010)

A user profile is a collection of properties that describes a single user. These properties are displayed in various places and features, known as personal and social features, throughout Microsoft SharePoint Server 2010. A policy is used to help govern the use of information that is stored in the user profile properties and the personal and social features. To learn more about how to plan user profiles and related personal and social features, see Planning user profiles in Plan user profiles (SharePoint Server 2010).

On the Policy Setting drop-down list, select one of the following choices:

Required if the property must contain a value.

Optional if the property might contain a value.

Disabled to disable use of that property.

Note

For some user profile properties, the Policy Setting cannot be changed because this property is used by the system.

On the Default Privacy Setting list, select who can view information for the property as follows:

Only Me to limit visibility to the user only.

My Manager to limit visibility to the user and the user’s manager only.

My Team to limit visibility to the user and the user’s immediate team.

My Colleagues to limit visibility to the user and all users who are listed in the user’s My Colleagues list.

Everyone to share information with every user who has viewer or higher permissions to a site.

To enable users to change the default privacy setting, select the User can override check box.

Note

For some user profile properties, the User can override check box cannot be changed because this configuration setting is used by the system.

To replicate updates that are made to the user profile property’s value in user information lists on other sites, select the Replicable check box.

Note

The Replicable setting is a privacy setting applicable to a user profile property. When applied, the Replicable setting replicates changes down to the site collection level. For the property to be replicable, the Default Privacy Setting must be set to Everyone and the User can override check box must be cleared.