w-tab

Dear Participant,

After a great and successful gathering of more than 500 delegates, in Cape Town, in 2018, ARA WEEK 2019 is quickly getting closer and we are very much looking forward to meeting everyone in Cape Town, South Africa.

You will be coming from all corners of the world – from Africa, Europe, Asia, Canada and the USA and we hope that you will find the conference stimulating, challenging and above all, productive for us all.

These page, accessible when connected to your ARA user account, contain information to help you prepare to attend the ARA WEEK:

PRACTICAL INFORMATIONS

Venue map

ACCOMMODATION

March is Cape Town’s peak month for international meetings will impact accommodation availability and rates. The ARA has secured special rates for participants at a number of hotels. Please make your accommodation bookings as soon as possible.

The preferential rates are applicable from March 23 rd to March 30 th , 2019. Should your travel dates be different from the ones proposed or should you need any additional assistance, please contact Tanja Schuermann from Elation: tanja@elation.co.za

REGISTRATION

Pre-registration will be available from March 23rd at the Century City Conference Center, at 2 pm.

Formal registration opens at 8.30 am on the 25th of March at the same venue.

Badges

Each participant will receive a badge upon registration.

Badges cannot be collected for someone else; members must pick up their own badge.

If you lose your badge, you will be responsible for buying another one at the cost of USD 50 (R575).

Unfortunately, when a badge is claimed as lost or stolen, we cannot confirm that someone else is not using it.

Every attendee is responsible for the care of his or her badge, no exceptions.

Admission to the Conference area will require, at all times, the presentation of badges.

CONFERENCE

Program of the WEEK

A draft version of the program will be circulated prior to the conference.

The final program of the ARA WEEK will be printed in the Showguide, which will be distributed on-site.

Languages of the Conference

English & French shall be the official languages of the Conference.

Circulation of ARA WEEK documents

All speeches, presentations, participants’ list, Showguide will be uploaded onto the ARA’s website under the private menu of the “Library” section. Delegates can access them by login into their ARA account.

Presentations will not be downloaded to USB keys during the conference.

OTHER MEETINGS

Confirmed Work Group (WG) Meetings will all be held on Saturday 23rd of March 2019.

All delegates are welcome to attend these meetings but due to space considerations, priority is given to the formal members of each WGs. Should you wish to attend one of the meetings, please register here https://afrra.org/en/events and we will confirm whether this is possible.

SAFETY & SECURITY

Cape Town is considered to be a safe city but we recommend taking the usual precautions in touristic areas.

Some emergency numbers

Police: 10111

Ambulance: 10177

City of Cape Town General Emergency: 107

Cellphone Emergency: 112 (MTN, Vodacom, Cell C and Telkom)

Sea Rescue: 021 449 3500

Mountain Rescue: 021 948 9900

INSURANCE

The ARA cannot accept responsibility for accidents, losses and/or damages that may occur. Participants are advised to take out travel, medical, personal accident and luggage insurance in their home country prior to departure.