Privacy Policy

At Protean Risk we’re committed to protecting and respecting your privacy. We explain within this Privacy Policy when and why we collect personal information, how we use it, when and to who we may disclose this information and how we keep it secure.

We may change our Privacy Policy from time to time so please check this page occasionally. By using our website, you’re agreeing to be bound by this Privacy Policy.

Our Privacy Policy includes the following sections:

About us

How we collect information

The legal bases we rely on

The type of information collected

How information is used

How we share your information

Cookies

Links to other websites

Your rights

Security precautions in place to protect the loss, misuse or alteration of your information

Reviewing our Privacy Policy

How to contact us

About us

Protean Risk Limited (Protean Risk) is a specialist insurance broker advising firms in the investment industry, financial services and technology sectors. We are authorised and regulated by the Financial Conduct Authority (firm number 479839) and a Registered Lloyd’s Broker.

Controller and Processor

We are the “Controller” and “Processor” of your personal information. Your personal information will be securely stored confidentially on our computer systems and/or in paper files. When you are using Protean Risk websites, Protean Risk Limited is the data controller.

The law on data protection sets out a number of different reasons for collecting and processing your personal data, including:

Consent: In specific situations, we collect and process your data with your consent. For example, when you tick a box to receive email newsletters.

Contractual obligations: In certain circumstances, we need your personal data to deliver our services for example if you ask us to obtain insurance terms or instruct us to place insurance on your behalf.

Legitimate interests: in specific situations, we require your data to pursue our legitimate business interests in a way which might reasonably be expected as part of running our business. We make sure to consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. Our legitimate business interests do not automatically override your interests - we will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

If you have any concerns about this processing, you have the right to object to processing that is based on our legitimate interests or you can withdraw your consent. You can do that by contacting us using one of the options in the ‘How To Contact Us’ section.

The type of information collected

The personal information we collect might include name, address, email address, IP address, information pertinent to the insurance you require and information regarding which website pages are accessed and when.

How information is used

We may use your information in the following ways:

Obtain a quotation for your insurance, to place insurance on your behalf and to provide insurance and risk advice or answer your specific questions;

Carry out our obligations arising from any contracts entered into by you and us;

Seeking your views or comments on the services we provide;

Notify you of changes to our services;

Send you communications which you have requested and that may be of interest

Process a job application;

For marketing purposes.

We review our retention periods for personal information on a regular basis. We take into account that we are legally required to hold some types of information, for example, relating to insurance policies we place on behalf of our clients. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information.

How we share your information

We will never share, rent or pass your information to any third parties except to obtain insurance quotations, place your insurance cover or process claims and only then when you have specifically instructed us to do so.

In this event we will share your information with insurance underwriters who may then share your information with a range of other firms to help them provide the insurance including third party claims adjusters, fraud detection and prevention services, third party service providers, firms, legal advisers, reinsurance companies, insurer tracing services and insurance regulatory authorities.

We disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

Cookies

Like many websites, the Protean Risk website uses cookies. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity, as explained in our Cookies Policy.

This helps us to improve our website and deliver a better service. The cookies also allow us to analyse your personal visits to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this more effectively.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Links to other websites

Our website contains links to other websites. This Privacy Policy only applies to our website so when you link to other websites you should read their privacy policies. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

Your rights

Whenever we process data we will ensure that we always keep your personal data rights in high regard and take account of these rights. You have the right to object to this processing if you wish, by contacting us using one of the options in the “How To Contact Us” section. Please bear in mind that if you object this may affect our ability to carry out tasks for your benefit.

We want to make sure that your personal information is accurate and up to date. You have the right to request a copy of the information that we hold about you. You may ask us to correct or remove information you think is inaccurate.

If you would like a copy of some or all your personal information, please contact us using one of the options in the “How To Contact Us” section. We may make a charge for this service.

If you are not satisfied with our response or believe that we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely.

Any information submitted using website forms is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Reviewing our Privacy Policy

We keep this Privacy Policy under regular review. It was last updated in May 2018.

How to contact us

Please contact us if you have any questions about our Privacy Policy or information we hold about you by using the contact form or by writing to: