Executive Assistant 1

Job description

Job Description:
The Executive Assistant will provide both general administrative operations support and project-specific support to an organization that is responsible for donor outreach and development, community engagement, alumni relations, events, publicity, marketing and all external relations. Maintains confidentiality and uses tact/diplomacy on a regular basis. Team work and collaboration with all areas of the law school and university are essential. Supervision received: works under general supervision of Development and External Relations Support Supervisor. Is expected to demonstrate initiative, dependability, and accuracy. Will be working on multiple events concurrently, with multiple project managers. Supervision exercised: may supervise work-study students and event volunteers.

Duties and Responsibilities:
The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.

General office support for the Law School External Relations department

Ensure coverage of phones during office hours: 8:30 a.m. to 5:00 p.m.

Monitor generic departmental email accounts and direct messages to appropriate law school or university department

Assist with the coordination of receiving final receipts and review of vendor quotes for various activities

Provide system data updates for MyPostings or Blue Hornet

Process life insurance premium payments
Other projects, as assigned and prioritized, to assist department members with correspondence, meeting management, training, understanding policies and procedures

Qualifications:

High school degree required; bachelor's degree preferred

Three years general office experience required; high degree of external contact preferred

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Salary: $18.16 - $21.00 per hour; Excellent Benefits.

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.

Click Apply Now to complete our online application. In addition, you are strongly recommended to upload a cover letter and resume to your application profile for the hiring managers' review.If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]