High School Stadium Use

Community use of the high school stadiums will be in compliance with the general policy and regulations already established for community use of district facilities. In addition, the following procedures provide specified practices for community use of the high school stadiums.

Regulations

Conditions of Availability of Facilities

Availability of the stadiums will be established by the athletic director at each high school in accordance with needs of the school and the stadium agreements with the municipalities. Examples of restrictions include, but are not limited to: 1) use of lights or sound system 2) noise level and 3) approved type, day and time of event.

Conditions of Non-Availability of Facilities

Permits will not be granted to a user group for any activity which:

May be, in the judgment of District 281, in any way, prejudicial to the best interests of the educational system.

Does not have satisfactory sponsorship or adequate adult supervision provided.

May result in any undue damage or wear or is not consistent with the use for which the space was designed.

Has previous, documented experience with District 281 that indicated:

Poor group supervision

Misuse of equipment or facilities

Unacceptable group conduct

Failure to meet previous fiscal obligations

Use of District 281 stadiums is also governed by the district equal opportunity policy.

Appropriate Activities

Only activities appropriate for the space that do not damage the turf or the track will be permitted in the stadiums. The activity directors must approve all activities before a permit will be issued and will determine which activities are appropriate.

Site Supervision

All community use of the stadiums will require a District 281 site supervisor. The site supervisor will: 1) unlock and lock the stadium according to the times indicated on the permit 2) insure the space is used appropriately 3) verify the activity is adequately supervised by the permit holder 4) guide the required cleaning of the space following the activity 5) enforce the list of guidelines established for the use of the stadium at all times.

Emergency Closing

If it is necessary to close the stadium due to an emergency (weather conditions or other) all permits will be cancelled. The athletic director will make this determination and contact the facilities scheduler to notify the permit holder and the site supervisor.

Liability and Property Damage

Policy: Users of the stadium must agree to assume all responsibility for damage or liability of any kind and agree to hold faultless the District from any expense or costs in connection with the use of the school grounds or stadium under this agreement.

Procedure:

The facilities contract holder may be required to provide a $500,000 per person and $1,500,000 per occurrence certificate of liability and property damage insurance per MN Statute 466.04.

Any loss of damage of facilities or equipment will be reported immediately to the site supervisor on duty or to the facilities scheduler at 763-504-4917.The cost of this damage will be deducted from the $400 damage deposit. Any unused amount of the deposit will be refunded. Any amount of the damage over the $400 deposit will be charged to the permit holder.

Permit holders may only use the school facilities and equipment that are specified on their permit and approved by the Program Director of Community Enrichment and Engagement.

District 281 is not responsible for loss of personal or organizational items.

Conditions of Use

A check list of rules and regulations for the space will be included on the permit. Failure to comply with the rules and regulations may result in the cancellation of the permit. They are as follows:

Prior to use, permits must be obtained from District 281. A copy of the permit should be presented to the site supervisor when the activity supervisor enters the stadium.

No food on track or field

No bicycles/rollerblades/skateboards

No wheeled equipment or vehicles on the track or field

No gum, sunflower seeds or shelled peanuts on the track or field

No animals on the track or field

Pick up and dispose of all waste and debris from the activity

Place collected waste in the dumpster

No radio/music players/microphones/ public address systems in the facility

No drugs or weapons

Proper activity supervision must be maintained at all times. Supervisors must remain with their group and participants are limited to the area specified on the permit.

Appropriate athletic shoes must be worn.

Fees

Hourly rental fees will be charged for use of the turf in accordance with the user classification rates for the school year. No rental fees will be charged for the use of the track. Go to the main Facilities page and click on “Facilities Use Charges” for information on hourly rental fees and user classification rates.

Stadium supervisor’s fees will be incurred by all users, even those who do not pay an hourly rental. Go to the main Facilities page and click on “Facilities Use Charges” for information on stadium supervisor’s fees.

Custodial overtime fees could be incurred if the stadium is not properly cleaned by the users following their activity. These fees may also be incurred if the activity has a large number of attendees or has other complex management issues that would be best supervised by a custodian. Go to the main Facilities page and click on “Facilities Use Charges” for information on custodial overtime fees.

Equipment use fees for use of district equipment will not be charged. However, the district reserves the right to require users to bring some of their own equipment and it must meet the standards established by the activity directors

Stadium light fees will not be charged because the stadium will not be used by the community, after dark, due to city ordinances.

Damage deposit fees may be required of community users. A $400 fee may be required either annually for regular users or by permit for one time users.

Payment of fees may be required in advance of the activity or for regular ongoing users will be billed monthly.

Scheduling Procedure

Procedure for Community requests to use the stadium

Athletic Directors

All requests for use of the stadium will first go to the athletic directors at each high school. The activity directors will assess the request in terms of timing and suitability of the activity for the space.

If the request is denied the athletic directors will inform the contact.

If the request is approved the facilities scheduler will be notified, including any special instructions that should be included on the permit.

NOTE: Junior Varsity Field is not available.

Facilities Scheduler

The stadiums will be scheduled in the same priority order as all other district facilities.

If the request is approved by the athletic director the activity will be scheduled and staffed by the facilities scheduler.

All permits for the stadium will have “condition of use” statements typed directly on the permit which will identify the rules for use of the stadium. Users who fail to comply with these rules may have their permit cancelled.