This page comprises core information about the IAOA Executive Council Election 2016 and will be updated to reflect developments as the election process proceeded. Three (3) positions are open for election.
&nbsp&nbsp&nbsp&nbsp(1A)

Starting from November 10, 2016 you can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
&nbsp&nbsp&nbsp&nbsp(1O1A)

While any person who is a current member of IAOA may nominate or second a nomination (excluding self), only an individual who is verified as an IAOA member in good standing since 2015 may be a proper candidate to go on the ballot. Note that this is in accordance with the rules encoded in the Bylaws (Article VII, Section 3) at http://iaoa.org/resources/IAOA-ByLaws-V1_2.pdf.
&nbsp&nbsp&nbsp&nbsp(1O1B)

To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) AND cc the Election Committee mailing list <iaoa-election@ovgu.de> providing:
&nbsp&nbsp&nbsp&nbsp(1O1C)

To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> AND cc the Election Committee mailing list <iaoa-election@ovgu.de> providing the name of the nominee you are seconding.
&nbsp&nbsp&nbsp&nbsp(1O1D)

The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee, see to it that the nominee meets the membership requirement, and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) to the Election Committee in writing (via email to <iaoa-election@ovgu.de>).
&nbsp&nbsp&nbsp&nbsp(1O1E)

The nomination period closes at 23:59, November 22, 2016 (AoE = UTC-12). The list of candidates is published in completion on November 23, 2016.
&nbsp&nbsp&nbsp&nbsp(1O1F)

According to Article VII, Section 4, nominated candidates are deemed to have been elected if the number of candidates is not larger than the number of vacant positions - in that case no ballot is required.
&nbsp&nbsp&nbsp&nbsp(1O1G)

Once a nominee has been verified to be a member in good standing for at least one year, and has accepted the nomination, and the nomination has been seconded, he/she should send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> AND cc the Election Committee mailing list <iaoa-election@ovgu.de>:
&nbsp&nbsp&nbsp&nbsp(1O2A)

The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
&nbsp&nbsp&nbsp&nbsp(1O3A)

All members are expected and asked to respond to this message by going to the voting page to confirm their presence at this virtual assembly (as we will need to satisfy the quorum requirement, as stipulated in the IAOA Statute: see Q&A: Quorum below.)
&nbsp&nbsp&nbsp&nbsp(1O3B)

Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Election Committee on the same day for rectification.
&nbsp&nbsp&nbsp&nbsp(1O3C)

Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed based on quorum and other requirements, and will need to be announced later.
&nbsp&nbsp&nbsp&nbsp(1O5A1)

The 3 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
&nbsp&nbsp&nbsp&nbsp(1O5B)

In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
&nbsp&nbsp&nbsp&nbsp(1O5C)

The members that are elected will join the new IAOA Executive Committee and will take office on January 1, 2017.
&nbsp&nbsp&nbsp&nbsp(1O5D)

Unless we run into complications (such as quorum requirement issues, etc.) where a second call for votes may be necessary (and in which case the schedule may be slightly delayed), the outcome of the voting will be officially announced to the [iaoa-member] mailing list by December 13, 2016.
&nbsp&nbsp&nbsp&nbsp(1O5E)

Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Election Committee in writing (via email to <iaoa-election@ovgu.de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.
&nbsp&nbsp&nbsp&nbsp(1O5F)

Answer: ... correct, only IAOA members may vote in this Election. Only IAOA members in good standing by Tuesday, November 29, 2016 will have access to the electronic ballot.
&nbsp&nbsp&nbsp&nbsp(1P2A)

Question: What is quorum for the Assembly where this EC Election is held? Please also clarify when and how should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
&nbsp&nbsp&nbsp&nbsp(1P3)

Answer: According to the IAOA Statute (clause 18) the Assembly is validly constituted by the presence of half plus one of the Membership. Your presence will be counted if you are a member of IAOA and you cast your electronic vote (including abstensions!) directly between November 30 and December 2, 2016.
&nbsp&nbsp&nbsp&nbsp(1P3A)

Question: What should I do if I have questions (not covered here) or run into problems with the Election or voting process?
&nbsp&nbsp&nbsp&nbsp(1P5)

Answer: just send a message to the Election Committee (via email to <iaoa-election@ovgu.de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.
&nbsp&nbsp&nbsp&nbsp(1P5A)