How to use Trello like a pro

The Help Guide is full of useful information when it comes to using Trello, but we’ve gathered some of our favorite tricks and tips here, along with the articles they came from. These are most useful if you’re already familiar with how to use Trello–if you’re looking for basic information, check out the Getting Started Guide.

Submit multiple cards and checklist items

You can add multiple cards or checklist items all at once. Copy and paste from a spreadsheet column or list separated by new lines from a word processor. This will create a new card or checklist for each line in the list. This won’t interfere with the quick and easy press-enter-to-create-a-card method; it will only work when pasting text.

@ mentions

Need to get the attention of another board member? You can mention them in a card comment and it will generate a notification for them. It’s got autocomplete, too. Just start typing “@” and their name and you’ll get suggestions.

Copy boards, lists, cards, and checklists

Got a board or card you want to use as a template? You can copy an original card, list, or board to a new location instead of creating an empty one. You can also copy checklist items from other checklists on your board when creating a new checklist. Just click the “Add Checklist…” button in the card sidebar and select an option from “Copy Items From…”.

Trello Resources board

There are tons of usage examples, extensions, bookmarklets and more on the Trello Resources board. Check it out! We’ll keep it updated as we find new stuff.

Bulk list actions

You can move or archive all the cards in a list at once (like archiving everything in your “Done” list). Hover over the list title, click the menu button in the top right corner, and select “Move all Cards in this List…” or “Archive all Cards in this List…”.

Desktop notifications

If you’re using Chrome or Safari, your browser can generate desktop notifications, an emerging web standard. Just click the Notifications button in the header, and select “Allow Desktop Notifications…” from the menu.

Rearrange and rename attachments

After adding attachments to a card, you can rename the attachment by clicking on the text of the filename. This will allow you to edit the display name of the attachment. Note that the actual filename will not have been changed.

If you'd like to reorder the attachments, simply click and hold, then drag the attachment to the position you'd like it to be in.

Further reading

Several members of the Trello team have written articles on our blog to help take your use of Trello to the next level:

How to use Trello like a pro: It covers cool things like keyboard shortcuts, double-clicking to add lists, magic with attachments, copying everything, and more.