State Purchasing

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Office of Vehicle Fleet Management

The Office of Vehicle Fleet Management (OVFM) is the program of the Texas Procurement and Support Services Division (TPASS) charged with the establishment and management of the state vehicle reporting system to assist agencies in the management of their vehicle fleets. The requirement to manage the state vehicle reporting system, in addition to the Vehicle Fleet Management Plan, is found in Chapter 2171, Subchapter C of the Government Code for Vehicle Fleet Services.

These directives address the OVFM responsibilities of establishing the vehicle reporting system to collect state agency fleet reports on fleet inventory, operating costs and other fleet related data. Additionally, OVFM monitors agency compliance with the state's alternative fuel program purchasing requirements in accordance with Chapter 2158, Subchapter A, Government code and vehicle utilization information in accordance with Chapter 2203 Use of State Property, Section 2203.001.

OVFM reports to the legislature on the vehicle information submitted by state agencies and provides a list of state agencies that fail to report complete vehicle information.

Texas Fleet Management System (TxFS)

The Comptroller of Public Accounts awarded a contract to Agile Assets, Inc. on Apr. 27, 2009, to implement a web-based fleet management system to fulfill the requirement set forth by the General Appropriations Act of 2008-2009. CPA and Agile Assets worked diligently together with agencies and universities to transition from the current FleetFocus System to the new system, Texas Fleet Management System (TxFS), which went live on Aug. 28, 2009. State agencies or institutions of higher education may access TxFS at https://txfs.ovfm.state.tx.us.

Annual Support Fee

State agencies and institutions of higher education shall be assessed a prorated annual system support fee based on fleet size (formerly fleet cap). This is done through an electronic Interagency Contract (IAC). The FY2009 rate of $2.50 per vehicle has changed to $5.35 per vehicle for FY2010 to pay for annual system maintenance and provide additional fleet manager system training. The basis for active fleet size used by CPA is a FleetFocus snapshot taken Mar. 17, 2009. Agency fleet managers are requested to forward the IACs to their appropriate accounting office and to reply to the email to confirm receipt.

Texas State Vehicle Fleet Management Plan

The State Council on Competitive Government (CCG) has reviewed the new Texas Vehicle Fleet Management Plan(PDF, 724KB), now available on the Vehicle Fleet Publications page. It is for use by state agency fleet managers and others in regard to state vehicle fleet operations and reporting, and contains information about reporting in TxFS, active fleet size, waivers, alternative fuel usage and other useful information. Should you have any questions about the plan, please contact OVFM at ovfm@cpa.state.tx.us.