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5 Tips To Implement 5S Methodology In Your Workplace

Your workplace’s efficiency can be a determining factor for your firm’s growth. The methodologies applied to enhance efficiency have seen tremendous changes over time. The start-up culture has been changing the trends. Yet the urge or idea of improving workplace efficiency remains the same. Also, firms are keen to adopt practices that improve their working environment thereby enhancing their efficiency. The 5S methodology is one such practice that firms must try out.

This methodology or tool was brought into notice by Taiichi Ohno, which is meant for process and operational excellence. The 5S tool stands for Sort, Set in order, Shine, Standardise, and Sustain. It is an easy-to-implement tool that will surely transform the way your firm works.

Here are the top 5 tips that can help you implement this tool in the best possible way.

1. Carry out a business-check

Before you actually dive into implementing this tool, it is crucial to understand the health of your existing business processes. It will let you know a lot about the feasibility of the 5S tools and their extent. This might also bring about the key areas wherein the 5S methodology has been applied with higher intensity.

2. Prepare for the setup

Make people aware of your firm about these tips so they can do the necessary preparations. Once employees know what they are going to work upon, it becomes comparatively easier for them to adapt. It could involve one or two meetings for the same.

3. Planning is crucial

This is the next step that firms must consider while implementing the 5S methodology. Once everybody is aware of the tool, it is important to plan on the way it has to be done. The senior management can plan out the implementation strategy in steps. This will ease out the implementation process.

4. Delegate tasks

With 5 different processes and their different domains, it is best to delegate each step to someone or a team. This will ensure the process of checks and balances, thereby actuating what is expected to work out for each step. With someone or a team held responsible to execute a single process, it becomes easier to implement them.

5. Take time to review

“Feedback is the breakfast of champions”. The people responsible to implement those steps must also review and give feedback on the way that particular step is carried out. They must work on constant improvement of the step to be executed. This will work wonders both for the team to execute the step and also for the people who follow the same.

Business processes need constant improvement. They need to be inclusive of steps that ensure productivity, optimisation and hence amplified profits. So it all lies in the ways the firm can implement this effective tool and sail towards the path of efficiency and efficacy.