Important: approval has to be found ''before'' commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

−

Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

====Approval procedure====

====Approval procedure====

#Send the request + the quote to the WM ZA board mailing list.

#Send the request + the quote to the WM ZA board mailing list.

Line 14:

Line 15:

===Flights, accomodation===

===Flights, accomodation===

−

Board members adhere to the [https://wikimediafoundation.org/wiki/Travel_policy WMF travel policy].

+

Board members will insure that everybody travelling on WM ZA business will adhere to the [https://wikimediafoundation.org/wiki/Travel_policy WMF travel policy].

+

* Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found [http://www.sars.gov.za/home.asp?pid=3784 here].

===General code of conduct===

===General code of conduct===

−

Board Members adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy WMF Code of Conduct Policy]:

+

Board members adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy WMF Code of Conduct Policy]:

Revision as of 12:07, 1 September 2013

Contents

Approve costs

Approval tree

Under 1,000 ZAR: BOARD MEMBER. Administrative support by (deputy) TREASURER1

Under 10,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) TREASURER

10,000 ZAR or more: BOARD approval

Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

Approval procedure

Send the request + the quote to the WM ZA board mailing list.

Approvals are added as "reply to all".

Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.

Changes of more then 10% of the quote value need a full redoing of the approval procedure.

Flights, accomodation

Board members will insure that everybody travelling on WM ZA business will adhere to the WMF travel policy.

Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found here.