FAQs

The HDX automatically pre-populates the number of HMIS and non-HMIS beds from your most recent Housing Inventory Count (HIC) submission. In the past, the pre-populated counts were only based on year-round beds. In 2017, the pre-populated counts also account for year-round equivalent seasonal beds. However, this count does not account for beds that ...

No, a given Veterans category should only be marked as a Zero Provider if the corresponding All Persons category is also marked as Zero Provider. If you did not serve any vets in a category, you should simply report all zeros, i.e. you have no people in the Veterans data for that category. To easily enter zeros in your category, select the “...

The question recording zip code of last permanent residence was no longer required to be reported in AHAR beginning with the 2015 AHAR. As of now, you should no longer be able to see that question. While that data element was a part of the 2010 HMIS data standards, and may still be included in an XML upload, data corresponding to that question will...

All people served in emergency shelters, transitional housing projects, and permanent supportive housing projects should be included in a community's AHAR data submission. It is critical that each person be categorized and reported in the appropriate household type—either as individuals or as people in families, depending on the household ...

VASH beds should only be reported in the AHAR if they are participating in HMIS. That is, some communities have been able to input data on VASH vouchers into their HMIS. If this is the case, then VASH vouchers are counted the same as other PSH programs. On the other hand, if your community has not reported VASH data into the HMIS, then please do ...

The AHAR uses aggregate Homeless Management Information System (HMIS) data from communities across the country, as well as information from Continuum of Care (CoC) program applications, to produce a national report on homelessness to the U.S. Congress. The AHAR is designed to:
Develop an estimate of the number of people experiencing ...

The AHAR contains data from two sources. The first source is HMIS data. The AHAR is based largely on the universal data elements in HUD’s HMIS Data Standards. All HMIS data are reported in the aggregate to the research team. At present, the data represent any person who enters an emergency shelter, transitional housing, and/or permanent ...

All data submissions for the AHAR are completed through a web-based data collection tool designed for AHAR reporting—the HUD Homelessness Data Exchange (HDX). Please visit the HDX for training materials on how to use and navigate the HDX. The HDX can be accessed 24 hours a day, seven days a week, and is located at: http://www.hudhdx.info/.
...

If you do not have access to the HDX, use the “Create an Account” link to set up a new user account.
The HDX allows communities to restrict access to their data by assigning read, write, and submit rights to staff selected by communities. Only the CoC Primary Contact can change a community’s access rights. If the CoC Primary ...

The AHAR reports data on people served during a 12-month period, from October 1 through September 30 of the following year. Beginning on October 1st of each year, AHAR data Liaisons contact participating communities to collect their data. Thus, October 1 is an important date because it marks both the start of a new AHAR data cycle and the ...

Yes. Two web-based AHAR trainings are available on the HUD Exchange. The first introduces the AHAR process to communities that are new to the AHAR. This training provides an overview of the AHAR process, reviews the data reporting requirements, and introduces communities to the HDX. For more experienced communities, a second training is available ...

Finalized useable AHAR data can be used locally to help improve the CoC’s understanding of their homeless services systems, their strategies, service gaps, lengths of stay, and demographic profile. HUD encourages CoCs to broadly share their AHAR data with local CoC stakeholders. These reports can be useful in crafting and refining coordinated...

Data from all emergency shelters, transitional housing, and permanent supportive housing projects that participate in your community’s HMIS should be included in your AHAR data, regardless of funding source. At the moment, the HMIS portion of the AHAR does not account for people served in Safe Havens, street outreach projects, rapid re-...

Information about the types of providers in each community can be found on a community’s Housing Inventory Count (HIC), which is submitted to HUD as part of the CoC Exhibit 1 application. Each community’s housing inventory is entered into the HDX as part of the CoC application process, and each project is designated as an emergency ...

All emergency shelters, transitional housing, and permanent supportive housing projects that are physically located in the AHAR jurisdiction during the October 1 to September 30 time period should be included in your AHAR data submission. The location of a project is determined by the physical location of its beds, rather than the project’s ...

There are two types of communities that submit data to the AHAR: sample sites and contributing communities.
Sample sites were selected as part of the AHAR’s nationally representative sample of communities, and there are 102 sample sites in the AHAR. All sample sites are Community Development Block Grant (CDBG) jurisdictions, which ...

The Housing Inventory Count that is submitted as part of the CoC funding application provides a full listing of emergency shelter, transitional housing, and permanent supportive housing providers located in the CoC. In the inventory, each provider should be associated with a geocode that designates the Community Development Block Grant (CDBG) ...

Communities that wish to provide data for both the sample site and the balance of their CoC should complete two separate AHAR submissions. One submission provides the data for the sample site only, and the second submission provides data for the balance of the CoC only (i.e., providers located outside of the sample site but within the CoC). The two...

Sample sites were selected randomly to generate a nationally representative sample of communities, and data from these communities are adjusted statistically to represent similar communities across the United States. Thus, data from sample sites are not intended to represent an entire CoC, but rather are intended to represent similar types of ...

As part of the annual CoC Homeless Assistance Programs competition, HUD provides a list of geocodes by state and also identifies the name of the jurisdiction associated with each geocode. Communities should refer to this list to identify the geocode that corresponds to the AHAR sample site. View the most recent list of geocodes on the FY ...

Communities can submit data for the Veterans AHAR for any reporting category where they have also submitted All Persons data. Note: CoCs should complete their All Persons data before completing their Veterans data submissions.
If no Veterans utilized a reporting category during the year, communities can still report zero usage as part of the ...

For the purposes of the AHAR, a family is defined as a household composed of at least two people, one of whom is an adult (age 18 or older) and one is a child (under age 18). Until the child is born, a pregnant woman with no children should be counted as an individual (IND). When the child is born, then the household would be considered a family (...

Parents under age 18 and their children are counted as individuals (IND) in the AHAR reporting categories. Those households are reported in the reporting categories for individuals. Although the HMIS Data Standards were updated to include information about the relationship between members of a household or identify a head of household, is the AHAR ...

The appropriate AHAR reporting category is based on the household’s first program entry during the reporting year. For example, assume that a household composed of one adult and a 17-year-old enters an emergency shelter, and during their stay the child turns 18. In this scenario, the household should be reported in the emergency shelter (ES) ...

A person’s household size is based on the size of the household on the first day they were served within that reporting period for each reporting category. A household size should be recorded for each new household. For example, an adult and two children enter a transitional housing project and, at some point, one of the children leaves the ...

Each reporting category on the Veterans My Data page will have a button that says “No Veterans Served.” Click that button if no veterans were served in that reporting category during the reporting year. It will generate 0’s throughout the Veterans report for that category, except for the HMIS and non-HMIS bed counts, which you ...

Any type of bed that is not available year-round—such as seasonal beds—should be converted into a year-round equivalent (YRE) bed by prorating the bed in proportion to the amount of time, per year, that they are available. For example, assume that a project has 50 seasonal beds that are open from October through April (or 7 months). In ...

No. If your housing inventory has changed since the submission of your HIC, you cannot submit a new HIC for the current year. However, you should manually adjust the pre-populated bed numbers accordingly in AHAR to reflect your current year-round equivalent bed counts. Please add a detailed note to AHAR questions 1 and 2 to explain the difference ...

The number of HMIS beds on the quarterly sheltered point-in-time count should include the following:
Year Round Beds in HMIS that were available for use on the PIT date,
Seasonal Beds in HMIS that were available for use on the PIT date,
Overflow Beds in use on the PIT date, and
Voucher Beds in use on the PIT date.
View the most ...

If a provider has beds in more than one jurisdiction, you should first determine which geocode contains the plurality of the beds. For example, if a project has 40 percent of their beds in the AHAR jurisdiction; 35 percent in an adjacent jurisdiction; and 25 percent in a third jurisdiction, then the project would be included in the AHAR. All beds (...

When counting rotating shelter projects (often religious institutions), the goal is to calculate how many year-round equivalent beds are associated with the rotating project. To begin this calculation, determine how many beds are used within each institution and the total number of nights per year when the beds are available. Next, prorate the bed ...

The bed count for each household type should be calculated in proportion to the share of individuals and persons in families served during the AHAR reporting period.
For example, a project has 20 beds total and the beds float among individuals and persons in families depending on need. If during the AHAR reporting period, a project served 50 ...

In certain circumstances there will be decimal points in your count of annual number of available beds. The AHAR requires that communities prorate beds that are not available year-round, such as seasonal beds, voucher beds, beds that float between individuals and families during the year, or beds that opened/closed during the reporting year (...

Cribs are not counted as beds in the housing inventory or the AHAR. If you have high bed utilization rates in a reporting category in which cribs were used, please add a note to question 2 in the AHAR stating that cribs were used and how many (if possible).
View the most recent PDF of all the AHAR FAQs.

The AHAR can be submitted via the Homelessness Data Exchange (HDX). The HDX allows Continuums of Care (CoCs) to either upload data via an XML file, or CoCs can manually enter the data. There is no prohibition against manually entering data in the HDX. Several resources regarding the AHAR and how to enter data can be found on the HUD Exchange.
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In Question 2 of the AHAR, utilization rates—or bed occupancy rates—represent the percentage of beds or units that are occupied on a given night or on an average night over a period of time. To calculate the overall bed utilization rate for a community on a given night, take the number of people served on that night and divide it by the...

Unit utilization rates refer to the proportion of units that are occupied on any given day. Unit utilization rates are calculated by taking the number of households served on any given day and dividing by the number of units available. Like bed utilization rates, unit utilization rates can be calculated for a particular provider or aggregated to ...

In the length of stay questions for adults and children, there are columns requesting data separately by males, females, and people with missing gender. Transgender clients should be allocated into the column that aligns with the gender they identify with; transgender female to male goes in the male column, and transgender male to female goes in ...

In general, reports should use the information from the person's first entry within that reporting category for the AHAR reporting year. For example, if a person enters ES-IND four times, you should report their age, gender, ethnicity, Veteran status, etc. based on their characteristics at the first entry. However, if information from the first ...

“Don’t Know/Refused” should be counted in the “Missing” category in HDX when reporting for the AHAR. You may also wish to leave a note in the HDX for your data Liaison that explains how many in this category are due to a “Don’t Know/Refused” status so that he or she can better understand your missing ...

In this scenario, one household is counted in the ES-FAM reporting category. For counting households in the family reporting categories, a person is counted as part of the first household that they are served in during the AHAR reporting period. In this example, any subsequent household that the mother or two children is served in by an ES-FAM...

No, there can be legitimate reasons why a bed utilization rate may be below 65 percent or above 105 percent. However, low/high rates should be investigated because they can point to data quality problems.
Bed utilization rates below 65 percent are usually attributed to two issues:
The project did not enter all their clients into the HMIS ...

Providers must be participating in HMIS on October 1 (the start of the AHAR reporting period) and entering data throughout the reporting period to be included in the community’s data. (There are a few caveats that are discussed below.) Accordingly, providers that were open throughout the AHAR reporting period but started participating in HMIS...

If an HMIS-participating provider closed (permanently) at some point during the AHAR reporting period, the provider can be included in the AHAR. Both the beds and the people served by the provider should be reported to the AHAR. The provider’s beds should be prorated depending on how long they were open during the 12-month reporting period. ...

De-duplication is very important in the AHAR because proper de-duplication ensures that a homeless person is counted once only in the national estimates. De-duplication should be done within each reporting category, rather than across all persons in a community. Put differently, a person can be reported in multiple reporting categories if that ...

The number of questions included in the Summary reporting category has been reduced. Continuums of Care (CoCs) now only need to complete Summary Question 1. Note that Q2b-g, Q3b-g, and Q4b-g were optional in the past, but are now removed.
View the most recent PDF of all the AHAR FAQs.

A new provider that opened and started participating in HMIS during the course of the AHAR reporting period can be included in the AHAR. Both the beds and the people served by the provider should be reported to the AHAR. The provider’s beds should be prorated depending on how long they were open during the 12-month reporting period. To ...

In general, a provider that stopped entering data into HMIS at some point during the AHAR reporting period should be dropped from (a) the numerator in the HMIS-bed coverage rate and (b) the data submitted to the HDX. Accordingly, these providers would be considered non-HMIS participating providers and communities should report their beds ...

In general, communities should attempt to obtain the most accurate information possible, and in some cases, communities can retroactively record an exit date as the last day that the client was seen (or received services). In other cases, communities can impute an exit date if the shelter operates like an over-night shelter—meaning that ...

The AHAR collects length of stay information separately for each reporting category. Within each reporting category, the length of stay information should be cumulative to account for all stays. For example, if a client enters 4 emergency shelters for individuals during the AHAR reporting period and stays for 7, 10, 31, and 5 nights, the client...

If a client has been served more than one time during the AHAR reporting period, then the community should review all the service records for each client within the AHAR reporting period. If any of those records indicate that the person is a veteran or disabled, then count them as a veteran or disabled in the AHAR.
The AHAR does not require that...

People with multiple disabilities should be counted in all applicable categories. For example, a person with a developmental disability and HIV/AIDS should be counted in both response category “b” and response category “c.” However, a person with both a mental health disability and a substance abuse disability should be ...

A zero provider community indicates that the community does not have any emergency shelters, transitional housing projects, or permanent supportive housing located within the community. Similarly, a zero provider reporting category suggests that the community does not have any providers in that reporting category.
View the most recent PDF of all ...

In most cases, confirming the status of a zero provider community is relevant for communities that are sample sites (see FAQs on Identifying Projects to Include in Your AHAR Data). To confirm that you are a zero-provider community, identify the geocode that corresponds to your AHAR jurisdiction (see FAQ 1732 for information about identifying the ...

Yes, a community can be a zero provider for one, two, three, four, five, or all six reporting categories. As long as there are no providers of that project type (i.e., emergency shelters for individuals, emergency shelters for persons in families, transitional housing for individuals, transitional housing for persons in families, permanent ...

The steps for marking a community as a zero provider are basically the same whether or not a community is a zero provider in one or more reporting categories. Communities must be marked as a “Zero Provider” in the HDX. If a reporting category is a zero provider, mark its corresponding Reporting Status as “Zero Provider.” ...

Yes, all voucher beds (and people served in these beds) should be included in your AHAR data submission.
Counting voucher beds in the AHAR can be challenging because the number of beds associated with voucher projects is not fixed throughout the year. Accordingly, voucher beds in the AHAR should be prorated to produce year-round equivalent beds ...

Beginning with the 2015 AHAR, the demographic breakdown of Age, AHAR Question 3 in ES and TH and Question 4 in PSH, now tracks people ages 18-24 and 25-30 as distinct responses. All data reported previously within the old age category of 18-30 should be broken into one of these two new categories. HMIS vendors are aware of this change and guidance ...

The PIT dates can be found in Question 2 of the AHAR in HDX, and are as follows for this reporting year:
Wednesday, October 26, 2016
Wednesday, January 25, 2017
Wednesday, April 26, 2017
Wednesday, July 26, 2017
These dates are always the last Wednesday of the month in October, January, April, and July during the reporting ...

The 2017 AHAR is based on HMIS data on emergency shelter (ES), transitional housing (TH), and permanent supportive housing (PSH) projects from October 1, 2016 through September 30, 2017. The criteria for which projects to include or exclude are the same this year as they were last year. Specifically, RRH DEM, PATH, SSO, SSVF, and Street Outreach ...

Currently, data from Rapid Re-Housing projects are not reported to the AHAR. However, HUD is exploring future opportunities to capture this information when the AHAR reporting requirements are redesigned for the 2018 data collection year.
View the most recent PDF of all the AHAR FAQs.

Yes, VADOM projects are no longer part of the homelessness services system. They are not among the project types used in the AHAR. The beds and the clients who occupy those beds should not be included in your AHAR data submission.
View the most recent PDF of all the AHAR FAQs.

Confirming your data means that someone from the Continuum of Care (CoC) who has a broad perspective of your community’s homeless population (e.g. CoC Primary) has reviewed and approved your community’s AHAR submission. Clicking the confirmation button in HDX provides a final verification of each community’s data submission. The ...

In the household type question, the gender only matters if the client is an adult in a single-person household. If the client is a child or an adult in a multi-person household (regardless of whether that household includes only adults or adults and children), the client's gender has no bearing on where the client is reported. If, on the other hand...

Many resources are available to help you complete the AHAR:
Introductory Guide to the AHAR provides background information and guidance on the 2017 AHAR’s data reporting requirements, and reviews the data submission process via the HDX.
AHAR FAQ (Frequently Asked Questions) provides answers to many commonly asked questions ...

Yes. Please complete the All Persons submission before your Veterans submission. Veterans are reported in the All Persons data, but are then reported separately in the Veterans data in order to get a full set of information about this population. Because veterans are among all people in the All Persons submission, we recommend you complete that ...

Data confirmation can take place at any time during the data collection phase, but only when all of the reporting categories within a section (i.e., All Persons or Veterans) have been marked as “Complete” by your data Liaison. In order to get to “Complete,” the AHAR submitter must have submitted data into HDX and marked each...

The 2017 AHAR is based on the 2010 HMIS data standards. To help communities report their data accurately, the AHAR team developed a crosswalk that maps the reporting categories from the new data standards to the 2010 standards. The crosswalk is called the AHAR Data Mapping Instructions.
A few data elements in particular were modified when the ...

If any TH projects were closed or reconfigured to RRH during the AHAR reporting year (Oct. 1 of prior year to Sept. 30 of the current year), you will need to account for this in your AHAR bed counts. Beds reported in AHAR should be prorated to generate a year-round equivalent (YRE) count of TH beds. Refer to other AHAR FAQs in the “Counting ...

All tenant-based, sponsor-based, or project-based vouchers for permanent supportive housing for people who are formerly homeless (such as those funded through Shelter+Care, SHP, HOPWA, etc.) should be included in the AHAR. Those participating in HMIS and those that are not should be counted in the relevant PSH reporting category (IND or FAM) for ...

As described in the HUD Notice-CPD-16-060, beginning with the 2017 PIT Count, the following standards for counting people and households experiencing chronic homelessness should be followed:
Each of the following criteria must be met for a person to be counted as chronically homeless for the PIT Count:
The person is the ...

HUD has set a standard that requires a face-to-face PIT count for both adults and youth. For the PIT count, while many Continuums of Care (CoCs) administer hand-written surveys in which they ask each person the survey questions, it is possible to administer web-based survey using a tablet or smartphone. However, the interviewer must still ask the ...

The Veterans Administration recently combined the Community Contract Emergency Housing and Community Contract Residential Treatment Program into the new HCHV Contract Emergency Residential Services Program. Projects funded by this new program should be reported on the Housing Inventory Count (HIC) under Project Type Emergency Shelter with the ...

Continuums of Care (CoCs) should be sure to coordinate with local projects funded through the U.S. Department of Health and Human Services (HHS) Runaway and Homeless Youth (RHY) Program when planning and conducting their HIC. RHY projects provide homeless youth with short-term shelter, longer-term transitional living programs, and maternity group ...

Per HUD’s Notice for Housing Inventory Count (HIC) and Point-in-Time (PIT) Data Collection for Continuum of Care (CoC) Program and the Emergency Solutions Grants (ESG) Program, “persons counted under “multiple races” should also be counted in at least two other race categories.” This means that, for the purposes ...

In general, for purposes of the Point-in-Time (PIT) count, HUD considers individuals and families sleeping in a place not designed for or ordinarily used as a regular sleeping accommodation (e.g., abandoned buildings, train stations, or camping grounds) as “unsheltered” homeless. Additionally, HUD would generally consider individuals ...

HUD’s sheltered PIT count is limited to individuals and families who meet the definition of homeless under paragraph (1)(ii) in 24 CFR 578.3. This means any “individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangement (including congregate shelters, ...

In general, Continuums of Care (CoCs) will count their sheltered and unsheltered homeless population during the night of the date the CoC designated for its count, and subsequent early morning hours. Using these late hours of the night and early hours of the morning has traditionally been used as a means of avoiding double counting because persons ...

In general, Continuums of Care (CoCs) will count their sheltered and unsheltered homeless population during the night of the date the CoC designated for its count, and subsequent early morning hours. Using these late hours of the night and early hours of the morning has traditionally been used as a means of avoiding double counting because ...

The HIC is designed to accurately reflect each Continuum of Care's (CoC) capacity to house homeless and formerly homeless persons. Beds and units in the HIC must be dedicated to serving homeless persons, or for permanent housing projects, dedicated for persons who were homeless at entry. The inventory should include all HUD-funded ...

Per HUD’s Notice for Housing Inventory Count (HIC) and Point-in-Time (PIT) Data Collection for Continuum of Care (CoC) Program and the Emergency Solutions Grants (ESG) Program, the 23 projects that were funded as part of the Rapid Re-Housing Demonstration should identify themselves as the project type DEM on the HIC.

Yes. The HIC and the PIT are integrally related. The sum total number of persons reported in emergency shelter, Safe Havens, and transitional housing projects in the PIT fields of the HIC must match the sum total of sheltered persons reported in the PIT count. Additionally, CoCs should conduct their annual housing inventory based on the ...

Yes, all permanent housing programs that are dedicated to homeless persons, including Continuum of Care (CoC) Program and Shelter Plus Care (S+C) programs should be included in the HIC. CoCs should determine what the appropriate permanent housing type is per HUD’s Notice for Housing Inventory Count (HIC) and Point-in-Time (PIT) Data ...

Cots, floor mats, spaces and other types of accommodations that are often available when demand is highest (e.g., the coldest nights of the year) but are not part of the stable, seasonal bed inventory should be counted as overflow beds. Accordingly, these types of accommodations should be reported in the ’Overflow Beds' field of the ...

Although permanent supportive housing programs are not included in the CoC-wide PIT count, all permanent supportive housing programs must provide a point-in-time count for the HIC. This count should be conducted on the night designated by the CoC for the HIC and CoC-wide PIT count.

No, only beds/units that are dedicated to serving homeless persons should be included in the HIC. Additionally, only persons staying in emergency shelter, Safe Havens, and transitional housing beds dedicated to serving persons who are homeless should be included in the CoC-wide PIT count.

For year-round and seasonal beds, the CoC should report the total number of beds, not just those that are occupied on the night designated for the count. For overflow beds, CoCs should report only the number of beds occupied on the night designated for the count (see instruction for 2.9C, Bed and Unit Availability).

A household with only children is any household comprised only of children under 18 years of age. This includes unaccompanied children, adolescent parents and their children, adolescent siblings, and any other household configurations composed only of children.

CoC staff should contact the Homeless Coordinator at their local VA Medical Center to get more information about VA homeless services offered to veterans in your area. View a list of Homeless Veteran Program Coordinators by state.

There are two methodologies for designating household types in a program that serves multiple household types without a fixed number of beds for each household type. The beds may be apportioned by household type based on average utilization rates during the year. (This is the methodology described in the 2010 HMIS Data Standards.) Alternatively, ...

CoCs should report the total number of VASH vouchers available for use on the designated night of the HIC and PIT count, regardless of whether or not the voucher is presently being used. CoCs should contact their local housing authority or VA medical center that administers the VASH vouchers to determine the total number of vouchers available in th...

Persons who are staying in a hotel or motel and paying for their stay using their own resources should not be included in the PIT count. However, persons who are staying in a hotel or motel with voucher or other form of payment assistance from a homeless assistance provider should be included in the sheltered PIT count. In addition, these beds/unit...

To create an account in HDX go to http://www.hudhdx.info/ and click on the Create an Account link. A user account with a username and password is required to access the HDX. Once a user has an account, the CoC primary contact can assign rights to the various modules in the HDX.

No. To create an account in HDX go to http://www.hudhdx.info/ and click on the Create and Account link. A user account with a username and password is required to access the HDX. Once a user has an account, the CoC primary contact can assign rights to the various modules in the HDX. It is not the same login as e-snaps.

The CoC primary contact is the person listed in the most recent CoC application unless another person has been identified by HUD since that time. If you are unsure of your CoC's primary contact, you can look up the name on the Homelessness Resource Exchange (HRE) website.

To request a change in the primary contact or to reassign write and submit rights when a contact person is unavailable for a significant amount of time, please submit a request through HUD Exchange Ask a Question. You will need to upload a PDF of a written request on the letterhead of the organization that includes the following:
Name of ...

Only the CoC primary contact has the ability to assign the 'rights' to read, write (enter, delete, or edit), or submit data in each of the four reporting categories (HIC, PIT, AHAR, Pulse). Multiple people can have rights to read or write data. However, only one person may be assigned the right to submit the data in each category.

No. HDX access is only for those who are working on the Annual Homeless Assessment Report, the Housing Inventory Count and the Point-in-Time count for the CoC. If you are unsure of whether you need access, please check with your CoC primary contact.

All individuals that had access to AHAR Exchange now have access to HDX. However, they will not be able to access the Housing Inventory Count and PIT Count sections for the CoC unless the primary CoC contact sets up the individual with 'read', 'write' or 'submit' privileges.

Yes, in the Reporting Status tab in all reporting categories (HIC, PIT, AHAR, Pulse) the name of the person who made the last update to the data is displayed, as well as the date these changes were made.

Each validation error is explained in the pop up message that appears on your screen. Please send a question through OneCPD Ask A Question, by selecting HDX under Reporting Systems if message is still unclear.

A geocode is the 6-digit number that corresponds to a particular geographic location within a Continuum of Care (CoC). Most CoCs have multiple geographic areas and therefore multiple geocodes. An updated list of all HUD geocodes is provided annually.
Each facility in the HIC should have only one geocode listed in the 'Geocode' field of t...

For provider programs that serve multiple household types, but where a precise number of beds are not designated exclusively for a particular type of household, the total number of beds may be distributed among the household types served by the provider program using one of the following methodologies:
Divide the beds based on how the bed(s) ...

HMIS bed coverage rates are determined by dividing the number of year-round HMIS participating beds by the total number of year-round beds (not including domestic violence beds) for each program type.
For further clarification please refer to the following document for the FAQ answer (as it contains a figure or diagram).

In many CoCs, religious institutions play an important role in providing temporary residential services to homeless persons. Since the supply of beds may rotate among various religious facilities and the number of beds available on any given night may vary depending on the bed capacity of each facility, the CoC should consider the following questio...

The unit inventory data element is an integer that tracks the total number of units available for occupancy as of the inventory start date. Programs that do not have a fixed number of units (e.g., a congregate shelter program) may record the bed inventory, the number of residential facilities operated by the program, or the number of rooms us...

As part of the annual CoC Homeless Assistance Programs competition, HUD provides a list of geocodes by state and also identifies the name of the jurisdiction associated with each geocode. Geocodes are updated annually and posted on the OneCPD Resource Exchange.

If you completely want to permanently delete the program from the inventory, you can use the delete button (a trash can icon) to the right of the inventory detail. If a program is simply off-line for a period of time, during renovations, for example, the closed status would be used. When the program opens again, the status can be changed to ...

No. If the seasonal program is open and active during the January date of your HIC, it should be entered as Emergency Shelter inventory in your HIC. The dates you enter for the availability of seasonal beds will indicate when the beds are open or closed.

Once your data has been submitted and accepted by HUD, that data will be 'locked' in for HUD reporting purposes. The HDX is intended to be a report of your inventory at specific points in time. Communities are expected to utilize their HMIS system to manage their inventory on a day-to-day basis. To facilitate annual reporting from the ...

Each provider program recorded in the HIC must provide a PIT count. This number should be the unduplicated number of persons served on the night of the count in the beds reported for the provider program. This includes all persons who entered the provider program on or before the date of the HIC and PIT count, and who are either still in the provid...

Beginning in 2012, CoCs are required to do a sheltered count annually. HUD requires an unsheltered count biennially, with the odd years being required. The next required unsheltered count year is 2013.