A Resolution Authorizing the
Chairman of the Fauquier County Board of Supervisors to
Execute a One-Year Concession Agreement with Fauquier
Community Theatre - Story Painters, Inc.

Topic Description:

Fauquier County owns a
parcel of land described as Parcel 13, Vint Hill Farms
Station. The building located on this parcel is commonly
known as the Vint Hill Community Theater, building 188.
Since April 2001 the County has allowed Fauquier Community
Theatre to use the Vint Hill theater facility. On April 13,
2004 the Board of Supervisors and the Fauquier Community
Theater, Ltd. entered into a six-month Concession Agreement
allowing the theater to be operated by Fauquier Community
Theater, Ltd. (FCT). This Concession Agreement was later
extended from October 13, 2004 to April 13, 2005, then to
May 13, 2005, and finally to July 13, 2005. The current
Concession Agreement was signed on July 20, 2005 for a term
of one year with two one year automatic renewals. This
Agreement will expire on July 20, 2008.

Parks and Recreation Board
Chairman and Parks and Recreation Director inspected the
theater on March 25, 2008 in preparation for negotiating a
new Concession Agreement and identified a number of safety
concerns and a general rundown condition. Staff revised the
proposed Agreement to include some of the items identified
in the inspection. Board members and Director met with FCT
President on April 28, 2008 to negotiate the new Agreement
which includes the following changes.

§FCT shall make
repairs and improve conditions in the theater as noted in
the May 1, 2008 letter from FCT.

§By July 4,
2008 FCT shall provide the Department a conceptual proposal
for renovation and expansion of the theater that both
parties will use to study the feasibility of such
improvements

§By December
31, 2008 FCT shall notify the Department of its commitment
to developing a long-term agreement for use, renovation, and
expansion of the theater or its desire to terminate the
agreement with schedule for departure.

The Concession fee for the
one year Agreement will remain $250 per month.

Parks and Recreation Board
approved the proposed Agreement at the May 7, 2008 meeting.

This agreement incurs no
additional financial responsibility on the County but as the
theater infrastructure ages more costs will be incurred by
the County to address replacement and repair, e.g. it is
anticipated that the HVAC system will need to be replaced
within the next 12 months. Rent charged in the amount of
$250 per month will provide a small amount of funding for
the County to help maintain the facility. A study of the
HVAC, plumbing, and electrical systems is available should
the Board desire to review this information.

Identify any other
Departments, Organizations or Individuals that would be
affected by this request: