New processes for a new campus

Learn more about the challenges of this complex project and the solutions offered byTÜV SÜD.

In the field of process and facility management, the construction and relocation of an entire university campus in Europe proved to be one of the most interesting and challenging projects for TÜV SÜD. The relocation occurred in parallel with the restructuring of the university’s Facility Management (FM) department and involved the introduction of Computer-Aided Facility Management (CAFM).

TÜV SÜD’s role was to restructure processes and introduce CAFM, including data transfers, for operating one of the largest new university buildings during the campus planning and construction phase.

By doing an inventory and analysis of the current-state processes, TÜV SÜD experts were then able to define the optimized end-state processes and fine-tune the future operating concept of the facility. Our specialists also made a deduction of the CAFM requirements profile and prepared the CAFM specification, which was then followed by the preparation and support of the EU-wide tendering procedure for the CAFM software selection. Once the software was selected, we then supported in the introduction of the CAFM software and data migration.The implementation of the CAFM system involved cross-linkages with parallel IT projects such as booking of lecture halls, network management and visitor guidance systems and was gradually phased in over a few stages during the move to the new campus.

The project required sophisticated planning and execution in close coordination with the implementation phase of the new construction project. The wide range of stakeholders involved added to the complexity of the negotiation cycles involving various technical planners and architects, the project steering committee, relocation managers, the CAFM software implementation team and the FM Department. The new cost allocation structures and economic basis also had to be coordinated with Central Controlling and Accounting.

With a total budget of more than EUR 500 million for construction, furnishings and media technology, the new campus is able to accommodate 25,000 students, comprising six building complexes that stretch across 90,000 square metres.