Keep your writing action-oriented. Begin each paragraph with a punchy, active affirmation of the candidate’s qualities or character. Strong verbs are your friend.

Use standard formal letter writing conventions to begin. A letter of recommendation is like any other professional communication, and follows the same general rules and guidelines. Place your address on the top right, followed by the date—spelled out. Below that, on the left, place the recipient’s name (if known) and address. Open the letter with a formal business greeting. Ex: Dear Ms. Smith, Dear Sir or Madam, (if you don’t know the recipient’s name)