Family Reunion Forum

To me, the hotel and food costs seem pretty reasonable. It's really hard to determine the per family rate for miscellaneous items like mailings, souvenirs, etc. In my personal experiences, my reunions have just estimated a total cost to do those things and factored those costs into the final charges per person. For example, the hotel may charge us $28 per adult for the banquet alone, tax and gratuity inclusive. However, we may set our own rate of $35 per adult, using the additional money to pay for the miscellaneous items. Let's say that there are 150 paid adults at the banquet, once we pay the hotel for the banquet (totaling roughly $4200), after collecting roughly $5250, then we should have nearly $1,000 leftover to take care of other costs. We have done this for every event....added a little extra for miscellaneous costs. To date, this method has worked for my family reunions.