In the System Management application, create a new school calendar for the upcoming year. This can be completed by any system administrator. The most important information to enter in the calendar is the first instructional day and the last instructional day for the upcoming school year. Make sure to add reporting calendars and holidays to maximize the use of Eduphoria!.

Deleting and Updating Accounts

In the past, we have recommended that user accounts not be deleted for various reasons. Instead, the suggestion was to move those user accounts to a campus with no licenses (Z_Left District for example.) Now, customers have the ability to UN-DELETE USERS, which gives more flexibility for managing accounts. If a user comes back or past documentation is needed, the user account can be easily un-deleted.

As a best practice, it's best to FIRST remove the user from any workflows (i.e. Formspace, Workshop, Facilities&Events, etc.) where this person is responsible for approving or denying actions in any of the applications BEFORE deleting the account. For some applications, there is not a replacement function for the user's job.

It is also a best practice to remove any Roles and Rights from the user's account.