UMHOA 2013 Meeting Minutes – May 22, 2013

The meeting began at Monica Snowden’s home at 7:12pm and was led by President, Chris Overton. He welcomed everyone and thanked them for coming.

Chris reviewed the meeting minutes from the last meeting on May 27th, 2010. Ed Walker motioned to approve the minutes. Karen Mastervich seconded the motion and all in attendance were in agreement to approve.

Treasurer’s Report: Joel handed out and reviewed the finances. Dues are fully paid by all homeowners for 2012. For 2013 dues (invoices were just sent in April), many have already paid and some homeowners have not paid. Chris noted that our expenses continued to be very low and minimal.

Architectural Review Board: Ben Short reported on behalf of the ARB. He noted that they had sent letters to all homeowners encouraging spring cleanup and reminding them of common violations. The ARB team had split up the neighborhood to identify violations.

Neighborhood Directory: Monica Snowden proposed a new directory format which will be easier to update and publish as people move in and out of our neighborhood. It’s a simpler Excel format condensed to one or two pages versus the cost of the printed directory of the past. A suggestion was made for those in the same household but with different last names to list the names separately. Monica noted that printed copies would be made available once a year. Chris Overton mentioned the idea of keeping the directory as a shared document such as a google doc. Access to the directory can be controlled and only certain people having authority to change data. Monica asked if anyone was able to assist with verifying neighbor info to move on with this project.

Reston Pools update: Monica updated the group with the latest status of the Reston Pools discount process. Currently, there are 23 households that have indicated they will buy passes, while we need 29 to all qualify for the discounted amount ($440 for family pool only, vs $590 for non-resident family pool only).

UMHOA Website update: Monica Snowden and Chris Williams announced that we have the www.umhoa.com website up and running again after several years in hiatus. Special thanks to Chris Williams for getting this going! Currently, the website has the bylaws, officer contact info, Reston Pool info, ARB info, and meeting announcement. Chris mentioned many useful ideas for the website including: 1) a template for submitting ARB type change requests or concerns, 2) setting up email subscriptions for website updates, 3) neighborhood news, and 4) possibly access to the directory information (with approved email necessary to access). Chris and Monica welcomed other suggestions about other items.