Sunday, July 31, 2011

This blog entry walks the reader through the configuration of Oracle Webcenter Capture (formerly known as Oracle Document Capture) in support of EBS Receipt Processing as part of the Oracle Webcenter Imaging (formerly known as Oracle Imaging and Process Management, Oracle I/PM) solution. Oracle Webcenter capture is responsible for production level document scanning and indexing and is an integral part of Oracle WebCenter Imaging, which provides an enterprise level end-to-end platform for managing document images within transactional business processes.In this scenario, the following components will be configured within Webcenter capture: File Cabinet, Index Profile, Import Server, Recognition Server, and the Commit Server.

• File Cabinet, part of the Capture Administration, is the “container” into which batches are scanned. As part of the file cabinet, index fields can be defined such that the values entered can be searched upon within the content management system such as Oracle Webcenter Imaging. In this case, the value(s) will be autopopulated by the Recognition Server when it reads the barcode of an Expense Report. The same index fields could be populated from a pick-list or a database lookup.• Index Profile: Enables additional configuration changes that need to be applied when users will need to index a batch.• Import Server: Imports images directly into Oracle Webcenter Capture from multiple sources including network folders, email, FTP sites, list files, and fax providers.• Recognition Server: This component is used to automate indexing through the recognition of barcode technology. For example, recognition server will interpret the barcode on an expense report, and will commit the document as soon as it has completed indexing the value.• Commit Server: This component processes batch commits on a scheduled basis. For example, the scanning and indexing could occur on independent workstations during business hours while the commit process using the commit server could occur during the off-peak hours.Assumptions:• A ‘Receipts’ Application has already been created in Oracle WebCenter Imaging.• Connectivity between Oracle Webcenter Capture and Oracle WebCenter Imaging.• Receipts are submitted with a cover sheet that contains a bar code with the expense report number.

1. First step would be to create a File Cabinet in Oracle Webcenter Capture. Call it ‘Expenses’.

2.Add 2 Index Fields, Expense Report and Classification. Ensure that both parameters are alphanumeric and have a max length of 25. Make sure that Expense Report is a Required Field. The values from the Index fields will be passed into the Imaging Application.

7. The next step is to create an Index Profile. Within Oracle WebCenter Capture, Click on Indexing and then Manage Index Profiles.On the General TabProfile Name: Expense Index ProfileFile Cabinet: Expenses

8, Skip the Filter Tab and click the Option Tab.Check the ‘Use the Commit Server’ option.9 .Click on the Fields Tab and select the ‘Classification’ and ‘Expense Report’ values.

10, Save the Index Profile and Close. The next step is to configure the Import Server
11. Click on the Import Server, Setup, Batch Jobs, Folder/List Provider. Add Job. On the
General TabFile Cabinet: ExpensesBatch Prefix: EXP
Default Batch Status: Ready for Recognition

13. Configure the Recognition Server. Click on Setup and then Batch Job

General Tab.

Batch Job Name: Expenses

File Cabinet: Expenses

Batch Prefixes: EXP

Batch Status: Ready for Recognition

Minutes to Wait: 0.

Check the ‘Use Commit Server’.

Check and Change Batch Status to: Failed Recognition.

14. Click on the Bar Code Recognition Tab. Uncheck the Enable the Auto-detect and select the Code-128.

15. Click on the Bar Codes Tab. Click on ‘New’ under the Bar Code Definitions.Description: Bar CodeValidation Rule: maskMask:#####. Since it is expected that the expense report number would be 5 characters, the mask would be #####. If the expense report number were 6 characters, the mask would be expected to be ######.Click Save.

16. Move to the Processing Tab.Bar Code: Bar Code. (This was created in the prior step).Check 'Clear All Index Values' and 'Keep Document Seperator.

20. Schedule and Activate the Commit Server.In the Scheduler, click on the Schedule Event.Event: All File CabinetsFrequency: Every 30 seconds.Click OK and Close.On the Commit Server, Click on 'Activate' under the 'Server' Menu.

21. Follow the same procedure for the Recognition Server and Import Server. When scheduling the Event for the Recognition Server, select ‘Expenses’ for the Event and ‘Every 30 seconds’ for the Frequency. Activate the Event.

22. Schedule the Job in the Import Server ensuring that the images will be picked up from the right import folder and choose the frequency as ‘Every 30 seconds’. Activate the Event.

23. Once the servers are activated, the image of the expense report should be picked up from the Import folder and processed through the recognition server where the expense report number should be retrieved and committed through to the Imaging server.

24. In the Imaging Application, do a search for the committed Expense Report.