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IEEE Referencing for Word 2007 + 2010

Not a lot of people know how to do proper IEEE referencing in Word 2007 or 2010. The benefits of doing this are immense both for individuals and teams. It allows automatic renumbering of references, automatic bibliography creation, as well as providing a collection of your references in one file – even when multiple people work on the same document. This also works on OS X, you just need to find the corresponding folders. Sounds appealing? Right, let’s get started.

First thing’s first, download the above file. It’s hosted on my server, but the original is created by Yves at Codeplex. You can check that out as well.

Next, you’re going to want to copy the file to:

C:\Program Files\Microsoft Office\Office 12\Bibliography\Style

Depending on your installation it may be in a different location (i.e. 64-bit installation) but I’m sure you can figure this out.

Start up Microsoft Word (or restart it if it was open). Now browse to the References tab on the ribbon. Under the Citations & Bibliography section (highlighted below), click Style and a new item should have appeared, choose IEEE.

IEEE Style in Word 2007

With this selected we need to start by entering our first reference. So click Manage Sources. You should be presented with this dialog box. I filled it in with some information from a journal article but you could just as easily use a website, book, magazine, etc.

Creating a source for the first time

After you’re done, this reference will show up in your list of sources. As you can see I have many others (all related to this one word document). My methodology is to add to this list of sources as I go, rather than all at once at the end of a report. It proves much simpler in the end.

List of all sources available in this document

Now, when I want to use one of these sources all I have to do is click Insert Citation (from the Citations & Bibliography section), and choose the citation I want. You should see a number appear encased in square brackets, [1]. That’s your first IEEE reference. You can repeat this as many times as you want with the same reference or new ones. When you’re done you’re going to want to create a list of references. Scroll down to the bottom of your document and click Bibliography and then choose either one, it doesn’t matter. I usually remove the words “Bibliography” and replace it with something less Artsy, like “References” (sorry Arts students but you had tons of reference styles to choose from off the bat, so you’re lucky!).

Create a bibliography from your list of used sources

Voilà you should be very happy with your new IEEE style referencing in Word.

I’d like to mention, but won’t go into detail, that with the software, Mendeley (my chosen research tool), you can get a word plugin that will do all of this as well. It’s not as tight, but at least you don’t have to enter in all your references details if it gets it from the citation. But that’s not for this post anyways – I will write something up on Mendeley and Word integration later.

Updated for OS X

In order to get this working on your version of Microsoft Office 2011 on Mac OS X, the folder location specified above needs to be:

/applications/Microsoft Office 2011

Here are some detailed steps from a random old forum I found online:

Unzip the IEEE_Reference.zip file that you downloaded

Close Word if it’s open

Open Applications

Navigate into the Microsoft Office folder

Right click on the file Word.app or just Word if you have the file extensions hidden, click ‘Show Package Contents’

There should now be a folder called Contents, open the folder.

Then open Resources

Then open Styles

Copy the .xml style you want into this folder

Launch the Word application and the styles you copied in should be available.

This is really great! I used it to get it going on my mac then point my PC friends here as well. Thank you.

patricia patricks

My children needed a form recently and were informed about an excellent service with a searchable forms database . If people have been needing it too , here’s https://goo.gl/YEqgyh.

Jojojawjaw

You sir, are amazing .. you saved my ass T^T

ephrem

Thank you for contribution. easy to install and use.

Niall O’Donoghue

NB: In Word 2010 it’s a bit different from your instructions; one must click “Insert Citation” then “Add New Source…” (not Manage Sources) to get the “Create Source” dialog box. Clicking “Manage Sources” displays only the “Source Manager” dialog box.

hafezi

hi and thanks…
How can I change IEEE style for office 2016? what it has inside is not true because IEEE style has changed and updated.

Hi

Thank you!
How can I modify “IEEE – Refernce Order” in order to avoid bold reference numbers (not having [1] as in bold).

udaya Dayanandan

I already have IEEE 2006 style. I m getting the citations as numbers. But when inserting bibliography, only one author name with others initials are coming. How to get the authors full name in references with IEEE style?

Marcus Portelli

Hi.. did you manage to solve this problem? I’m having exactly the same problem and have no idea how to solve it!

Thu Hang

thank you

Uladzimir Simankou

I’m a bit late. I had the problem with *.doc file. Then saved as *docx and resolved it.

Robert

Nice presentation and it worked perfectly. Thanks.

Dilanna Sweet

Hi! I just had the same problem. But I found the way to solve it. Just choose the paragraph Bold it and unbold it. The bold citation will become regular.

waleed

How can i write the references [1], [2], [3] as [1-3]? plz, help.

Vincent

Hi, I encountered an issue with the IEEE style. In my references there is always a “%1” appearing in front of my articles number. For instance I have “vol. 329, n° %122, pp. 4672 – 4688, 2010” for which the number should be just “22” instead of “%122”. Anyone has an idea how to solve this issue ? Thanks