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In support of our commitment to career development, education and training of health care professionals, UK HealthCare provides individuals with observations and learning experiences in various clinical areas and business professional departments. Multiple learning opportunities are provided by UK HealthCare and onboarded by the office of Observation and Learning Experience (OLE). These classifications include:

Observers: individuals shadowing or observing only for a learning experience.

Students: individuals performing activities as part of course credit or degree requirements.

Research Learners: individuals volunteering with research as part of a learning experience.

How OLE Supports You

Warm Boots Boots Grey Women Warm Warm Grey Women Many rules and regulations shall be followed to ensure compliance with state and federal laws, hospital accreditation standards, and to ensure the safety of patients, staff and visitors. Observation and Learning Experience (OLE) provides a centralized office to compliantly onboard observers, students and research learners into the UK HealthCare enterprise. All observers, students and research learners shall be onboarded and approved through the OLE office or a partnering area prior to beginning their learning experience.

Individuals who aspire to participate in a learning experience shall contact UK HealthCare professionals directly or work with a program coordinator to acquire a sponsorship or preceptorship.

Immunization information shall be provided by the learner. This includes acceptable documentation for Tdap, MMR, Varicella, Tuberculosis and Influenza (Oct. 1 – March 31). Review the immunization requirements form below for additional information.

Forms specific to the learning experience shall be reviewed and completed by the learner. This includes HIPAA, orientation information, acknowledgements and more.

Evidence of personal health insurance is required for all learners during their learning experience.

Prescreening documentation such as a three-part background check, nine-panel drug screen and research learner questionnaire may be requested.

Additional documentation as pertinent to the learner and their experience may also be required.

What if my learner doesn't have a companion badge?

Contact OLE or the appropriate partner area (com, nursing staff development, physician assistant studies). All learners are extended a companion badge after required documentation has been received and verified; it shall be worn at all times during the learning experience.

What is the difference between an “observer” and a “student?”

An observer is an individual (student or non-student) that is observing only. This may also be referred to as “shadowing”. Observing does not include the following: direct patient care; hospital or ambulatory privileges; providing consultation or advice related to patient care; and performing work related activities.

A student is an individual that is engaging in activities beyond observing as part of their learning experience and to meet course credits or degree requirements. A student may observe as part of their learning experience; however, a student is also granted the privilege of doing more than observing as long as those activities are pertinent to their formal education.

How long may I observe?

Generally 6 months. If you are observing for course credit or program participation, then you may observe as long as required and as approved by ole. If you are observing for another reason such as personal interest or for medical school applications, you are granted a total of 6 months to observe.

May I submit another request to observe after my first observation is complete?

Yes. You may always submit a request. However, individuals may not exceed 6 months of observation for personal experience. Your file will be pulled to ensure the request is not in conflict of policy.

May I have more than one sponsor or preceptor at a time?

Yes. Be sure to provide ole with the names and contact information of all sponsors and preceptors for approval.

Can you help me find a sponsor or preceptor?

No. The learner shall contact UK HealthCare professionals directly or work with a program coordinator to acquire a sponsor or preceptor. The UK HealthCare services page provides a variety of information that may be helpful.

Do I need to meet the immunization requirements if I’m not entering a patient care area within UK HealthCare?

Yes. The immunization documentation is required for all learners entering the UK HealthCare enterprise.

Are Tdap, Dtap, and TD the same thing?

No. Tdap (tetanus, diphtheria, and pertussis) is a vaccine for adolescents and adults that protects against tetanus, diphtheria, and pertussis. Tdap and Dtap are different and do not fulfill the immunization requirement. Tdap was first recommended in 2005.

Does OLE pay for background checks and drug screens?

No. The cost of screens is borne by the learner. Some learners may be affiliated with a program that covers the associated costs.

Does UK HealthCare pay for parking?

No. UK HealthCare does not pay for parking. However, you are provided with the opportunity to acquire a parking pass for select areas of campus through UK parking and transportation services