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WUDC Registration

Cape Town WUDC 2019 will officially open registration on 12 February 2018 (Monday) at 10:00 (Central African Time). Registration, allocation and payment will occur according to the registration and payment policy outlined below. Cape Town WUDC 2019 will have a team cap of 400 teams. The registration fee for each debater and adjudicator is set at ZAR 7850 per person and for each observer is set at ZAR 15700 per person. Unlike in previous years, there will be no limit on how many teams, adjudicators and observers institutions may request, though of course the number of spots allocated will be determined according to the registration policy.

Registration Timeline

5 February

Break averages released

12 February

Registration opens

16 February

Registration closes

25 February

Allocations (Round 1)

18 March

Extension deadline (Round 1)

1 April

Deposits due (Round 1)

6 May

Allocations (Round 2)

27 May

Extension deadline (Round 2)

10 June

Deposits due (Round 2)

17 June

Final allocations (including extensions)

31 July

Final payments for all Institutions

Aug and Sep

Rolling announcements of additional allocations

48 hours to confirm

7 days for payment of 100% of the registration fee

30 September

Last day to drop teams without penalty (if waitlisted teams available)

Oct and Nov

Rolling announcements of additional allocations

48 hours to confirm

5 days for payment of 100% of the registration fee

December

Rolling announcements of additional allocations

24 hours to confirm

3 days for payment of 100% of the registration fee

Individual registration will be available as soon as institutions have made the full payment for their slots. Individual registration must be completed before 15 October, unless otherwise stated.

Registration Policy

The registration policy is in all substantive aspects similar to that used by Dutch WUDC.

Team Allocation Policy

A list of all institutions that have attended the past three editions of the championship (Mexico, Dutch and Thessaloniki) along with the average number of breaking teams from that institution will be released.

The number of breaking teams will include breaking teams in all three breaks

Members of the Debating Society of Greece and the University of Macedonia, the Leiden Debating Union, and the Asociaci´on Mexicana de Debate will have their averages calculated using two of the past three tournaments, excluding the tournament they hosted.

Institutions will have a five day window to submit requests for teams, judges and observers, after which a list of all the institutions who submitted requests for teams and judges will be made. Four brackets will be created (sorted first by break average, and then randomly):

a break average of 1.5 or higher

a break average greater than 0.0 and less than 1.5

a break average of 0.0 that has attended any of the past three WUDCs

a break average of 0.0 that has not attended any of the past three WUDCs

The 400 teams will be allocated in descending order within brackets as follows until the team cap is exhausted:

All institutions receive their first team.

Bracket A and B institutions receive their second team.

Bracket A institutions receive their third team

Bracket C institutions receive their second team

Bracket B and C institutions receive their third team

Brackets A, B, C and D receive an additional team in the order of their average break rank.

Institutional Adjudicators

Cape Town WUDC 2019 will enforce a strict n-1 judging requirement. This means that any institution that sends 2 teams must also send 1 adjudicator and any institution that sends 1 team is not required to send
an institutional adjudicator. However, institutions will be able to note on the registration form if they wish to send additional adjudicators. Your request will be catered to after the registration process has been completed and after we have ascertained our capacity to accommodate more institutional adjudicators.

Independent Adjudicators

A full independent adjudicator policy will be released at a later date, however it should be noted that any travel allowance granted will only be reimbursed after registration and all reimbursements will be issued
in South African Rand (ZAR).

Payment Policy

Payments

All payments must be made in full to:

Bank

Standard Bank of South Africa

Account Name

Conference Management 11

Account Number

07 127 236 4

Branch Code

02 4909 06

Swift Code

SBZAZAJJ

The full amount must be received by us. Any additional costs must be paid by the sender. If transactions via the regular banking system are impossible please inform us before the extension deadline.

Deadlines

The deadlines published in our registration policy and timeline apply and will be strictly enforced, unless different payment deadlines have been agreed upon by the financial officer. A failure to meet a deadline
may result in either of the following:

It will be assumed allocated spots are no longer wanted and they will be reallocated to institutions still on the waiting list.

A surcharge will be applied to any outstanding payments.

All deadlines are set at 23:59 (CAT) on their respective dates. All payments should have been received or a proof of payment sent, after which the payment should be received within 24 hours.

Extensions

If an institution is unable to pay before the deadline a payment extension can be requested. The request should include the name of the institution, the deadline for which the extension is requested and a
detailed motivation of the reasons behind the extension request. Requests must be received by us before the extension application deadline. Any request received after the deadline will not be dealt with.

Surcharges

We reserve the right to apply a 10% surcharge to any outstanding payments. Failure to pay this surcharge will result your team being ineligible to break.

Refunds

All payments made to Cape Town WUDC are non-refundable. We may, at our sole discretion, make exceptions in the following circumstances:

Any institution that returns team or adjudicator spots on or before 30 September will be fully reimbursed, on the condition that replacement teams or adjudicators can be found on the waiting list and only after their payment has been received in full.

Any institution that returns team or adjudicator spots on or after 1 October will be partially reimbursed (less the 50% deposit), on the condition that replacement teams or adjudicators can be found on the waiting list and only after their payment has been received in full.

We will fully reimburse any institutions who can, in the opinion of the organising committee, demonstrate a good-faith attempt to attend however are unable to due to exceptional circumstances (such as rejection of visa applications).