The Midwinter Social Committee plans and executes a social event which provides new and continuining NMRT members an opportunity to meet and talk in a relaxed and fun environment.

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The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

== History of the Committee ==

== History of the Committee ==

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== Committee Composition and Terms of Office ==

== Committee Composition and Terms of Office ==

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Chair (one year term which begins at Midwinter Meeting)

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Chair (one year term which begins at ALA Annual)

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Committee members (one year terms, beginning at Midwinter. At least one committee member should live in conference city)

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Committee members (one year terms, beginning at ALA Annual. At least one committee member should live in conference city)

== Committee Purpose ==

== Committee Purpose ==

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== Contact People for Accomplishing Committee Objectives ==

== Contact People for Accomplishing Committee Objectives ==

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NMRT President

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NMRT President<br>

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NMRT Vice-President/President-Elect

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NMRT Vice-President/President-Elect<br>

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NMRT Networking Director

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NMRT Networking Director<br>

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NMRT Footnotes Editor

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NMRT Footnotes Editor<br>

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ALA Membership Chair

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ALA Membership Chair<br>

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Conference Arrangements Office

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Conference Arrangements Office<br>

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Articles on Midwinter activities appear in Footnotes, Cognotes, American Libraries, and other sources, (including email) prior to the Midwinter Meeting.

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Articles on Midwinter activities appear in Footnotes, Cognotes, American Libraries, and other sources, (including email) prior to the Midwinter Meeting.

== Type of Recordkeeping ==

== Type of Recordkeeping ==

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== Reminders and Helpful Hints ==

== Reminders and Helpful Hints ==

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Budget: The budget covers the cost of telephone, postage, printed materials and audio-visual equipment if needed.

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Budget: The budget covers the cost of telephone, postage, printed materials and audio-visual equipment if needed.<br>

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Reports: A planning report indicating the committee's goals and objectives is submitted to the NMRT President and Director in August; President and Executive Board at the Midwinter Conference. Goals, activities, and budget expenditures should be included in this report.

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Reports: A planning report indicating the committee's goals and objectives is submitted to the NMRT Board in August, a final report is submitted in May. Goals, activities, and budget expenditures should be included in this report.<br>

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Social Event: The MW Social is an informal gathering for NMRT members and potential members. It should be publicized in the NMRT publications and email listservs. As far as estimating the number of people for the dinner, 50-60 is a good estimate. Traditionally door prizes have been awarded. Simple activities are encouraged.

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Social Event: The MW Social is an informal gathering for NMRT members and potential members. It should be publicized in the NMRT publications and email listservs. As far as estimating the number of people for the dinner, 50-60 is a good estimate. Traditionally door prizes have been awarded. Simple activities are encouraged.<br>

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Timetable: Follow the rules for carbon copying all correspondence and memos of phone conversations. Plan to have everything finalized by the beginning of November. November and December can be utilized for last-minute tasks and follow-up. At all times, maintain contact with your committee members, your supervising board member, and the NMRT President.

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Timetable: Follow the rules for carbon copying all correspondence and memos of phone conversations. Plan to have everything finalized by the beginning of November. November and December can be utilized for last-minute tasks and follow-up. At all times, maintain contact with your committee members, your supervising board member, and the NMRT President.<br>

Committee Charge

The Midwinter Social Committee plans and executes a social event which provides new and continuing NMRT members an opportunity to meet and talk in a relaxed and fun environment.

History of the Committee

The Midwinter Social Committee had its origins in the Midwinter Activities Committee, which was established in 1977 to plan and execute the NMRT Orientation Program and an informal dinner during the Midwinter Meeting. The first Midwinter Orientation was held in 1978. Effective 2002-2003 it became the responsibility of the Orientation Committee to plan and conduct the Orientation Program for both Annual and Midwinter, and the main focus of the Midwinter Activities Committee shifted to a social activity. The activity can include meeting for dinner or something less formal, such as a pub gathering. The committee still provides information on the host city, in coordination with the Orientations Committee.

Committee Composition and Terms of Office

Chair (one year term which begins at ALA Annual)
Committee members (one year terms, beginning at ALA Annual. At least one committee member should live in conference city)

Committee Purpose

The Midwinter Activities Committee was established in 1977 to plan and execute the NMRT Orientation Program and Informal Dinner for the Midwinter Meeting. The first Midwinter Orientation was held in 1978. The committee's name was changed to Midwinter Social Committee following a committee restructuring during 2204-2005.

Major Responsibilities

To organize an informal gathering for new and old NMRT members to network. The purpose of the informal dinner should be to give new NMRT members the opportunity to meet and talk with experienced members, and for everyone to meet old friends and make new ones.

Procedures Used to Accomplish Major Responsibilities

Establish committee
Set date and time for program and dinner
Choose location for dinner
Plan the program and dinner
Secure speakers and materials
Carry out the program and the dinner
Information Regarding the Scheduling of Program and Critical Dates

Contact People for Accomplishing Committee Objectives

Articles on Midwinter activities appear in Footnotes, Cognotes, American Libraries, and other sources, (including email) prior to the Midwinter Meeting.

Type of Recordkeeping

This committee maintains copies of all committee correspondence and reports.

Reports and Dates for Submitting Reports

The Midwinter Social Committee submits written reports to the NMRT President and Executive Board at the Midwinter meeting and at other times upon request.

Reminders and Helpful Hints

Budget: The budget covers the cost of telephone, postage, printed materials and audio-visual equipment if needed.
Reports: A planning report indicating the committee's goals and objectives is submitted to the NMRT Board in August, a final report is submitted in May. Goals, activities, and budget expenditures should be included in this report.
Social Event: The MW Social is an informal gathering for NMRT members and potential members. It should be publicized in the NMRT publications and email listservs. As far as estimating the number of people for the dinner, 50-60 is a good estimate. Traditionally door prizes have been awarded. Simple activities are encouraged.
Timetable: Follow the rules for carbon copying all correspondence and memos of phone conversations. Plan to have everything finalized by the beginning of November. November and December can be utilized for last-minute tasks and follow-up. At all times, maintain contact with your committee members, your supervising board member, and the NMRT President.

General Timetable of Activities

July

Review files from previous year and begin making a time table for committee work

Review the committee's budget

Encourage NMRT President to select one member who lives in the host city

After committee appointments are official, contact each committee member to verify acceptance