Event Management

Venues for Business can provide a total event management solution. We have extensive experience with pre-event delegate communication, online registration platforms as well as onsite event management with proven results.

Whether the event is in the UK or abroad we can bring together all the elements needed to ensure your event is a success. We will provide your event with the essential tools such as AV equipment, catering and entertainment. In addition to this we provide well managed and detailed online event micro sites created individually for each event, this allows for fast and efficient delegate management and online registration.

Our services cover the entire timescale of the event, this starts from the initial brief to the last moments of the event. If you wish, we are more than happy to attend the event to assist with welcoming delegates and working behind the scenes with the venue and suppliers. We want to ensure your event runs seamlessly, we will do everything we can to make the event a success.

Event Logistics

The secret to any successful event is detailed and thorough planning. As a team, we will work closely with you, the venue and our suppliers. Upon your request, we can create a precise and detailed event plan leading up to and for the day of your event. The plan will include, access timings, room layouts, AV requirements, minute by minute timetable, approved signatories, budget management, health & safety procedures and other vital information.

One of our experienced event managers will take care of the administration and logistics involved in your venue; liaising with the venue, booking all suppliers, discussing menus and organising entertainment. This will save you much needed time leading up to the event, leaving you with time to refine any necessary details. We can tailor our services according to your specific requirements.

What we can do for you…

Site inspection visits

Venue and contract confirmations

Online Registration facilities

Delegate management

Delegates’ accommodation & management of rooming lists

Delegate packs and badges

Travel arrangements & coach transfers

Collating acceptances & registration fees

Speaker liaisons

AV company & technical equipment liaisons

Menu tastings & dietary requirements

Entertainment & social programmes

Exhibition or trade stands

Event Day

We understand that on Event Day delivery of event content and delegate engagement is paramount. Venues for Business can support you on the Event Day and take care of the event logistics, so you can focus completely on the finer details.

The team all have international experience of managing conferences for up to 800 delegates as well as many years working within hotels and venues so will be an invaluable resource on site.

Before the event takes place, a member of our team will carry out a thorough inspection of the venue to ensure all of the rooms are set out correctly, catering and registration is up and running, and the AV equipment has been fully tested and ready.

If you wish, we can meet and greet arrivals, speakers, photographers and press throughout your event so you can concentrate on the other finer details on the day and engage fully with your event.

Venues for Business

Established in 1994, Venues for Business is a privately-run business and therefore offer wholly impartial advice. We aim to exceed yours and the attendees’ expectations with outstanding venues and experiences. We listen to every event detail and start our search from there. Venues for Business is a member of the HBAA, and operates to the HBAA code of practice. We are also a member of the AIEA. The AIEA is an Alliance of independent and privately owned event agencies working in the meetings, incentives, conference and events (MICE) sector.