Meets on a six weekly basis, as
required or at the requisition of the Chair

Quorum:

Half of the members

Reports to:

Council

PURPOSE

To assist the Council
with the development of community services which contribute to the character,
culture, and identity of the city and to pursue an active community development
role in active partnership with local communities.

Determine and monitor:

•To approve
and/or monitor where required the allocation of grants to the following areas:

•Advocacy
in conjunction with Healthy Families Lower Hutt to maintain and to improve
health services, and to comment on issues to do with health that impinges upon
the well-being of communities.

•Progress
towards strategies, policies and visions that provide for social and cultural
wellbeing of the City including but not limited to, Safe City and Liquor Bans.

•Official
naming of parks, reserves and sports grounds within the provisions of
Council’s Naming Policy[1]
(Central, Eastern, Western and Northern Wards only).

•Parks,
reserves and sports ground naming for sites that have a high profile, city-wide
importance due to their size and location and/or cross ward or community
boundaries.

•The
granting of leases and licences in terms of Council policy to voluntary
organisations for Council owned properties in their local area, for example,
halls, including the granting of leases and licences to community houses and
centres (Central, Eastern, Western and Northern Wards only).

•The granting of rights-of-way and other easements over local purpose
reserves and granting of leases or licences on local purpose reserves (Central,
Eastern, Western and Northern Wards only).

•The
granting of leases and licences for new activities in terms of Council policy
to community and commercial organisations over recreation reserves subject to
the provisions of the Reserves Act 1977 and land managed as reserve subject to
the provisions of the Local Government 2002, in their local area. (Central,
Eastern, Western and Northern Wards only).

•Matters
arising from the activities of Community Houses.

•Maintain
an overview of work programmes carried out by the Council’s Libraries,
Museums, Aquatics and Recreation, Parks and Reserves, Community Safety and
Connections and Emergency Management activities.

Consider and make recommendations to
Council:

Matters arising from Council for
consideration by the Committee to report back.

General:

•Any other
matters delegated to the Committee by Council in accordance with approved
policies and bylaws.

•Approval
and forwarding of submissions on matters related to the Committee’s area
of responsibility.

HUTT CITY COUNCIL

Community Services Committee

Meeting
to be held in the Hutt City Council Chambers, 2nd Floor, 30 Laings Road, Lower
Hutton

Wednesday
21 November 2018 commencing at 6.00pm.

ORDER
PAPER

Public Business

1.APOLOGIES

An
apology has been received from Cr Milne.

2. PUBLIC
COMMENT

Generally up to
30 minutes is set aside for public comment (three minutes per speaker on items appearing on the agenda). Speakers may be
asked questions on the matters they raise.

Report
No. CSC2018/5/313 by the Community Advisor - Funding and Community Contracts 11

Chair’s Recommendation:

“That the recommendations contained in the report be
endorsed.”

6. General Manager's Report
(18/1716)

Report No. CSC2018/5/312 by the General Manager, City and
Community Services 17

Chair’s
Recommendation:

“That the recommendation contained in the report be
endorsed.”

7. QUESTIONS

With reference to section 32 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.

Judy Randall

COMMITTEE ADVISOR

7 21
November 2018

Community Services
Committee

08 November 2018

File:
(18/1777)

Report no:
CSC2018/5/332

Accessiblity and
Inclusiveness

Purpose
of Report

1. The
Accessibility and Inclusiveness Subcommittee met on Wednesday
3 October 2018. The minutes, including actions and recommendations, are
attached as Appendix I to the report.

Recommendations

It is recommended that the
Committee recommends that Council:

(i) notes the minutes of the 3 October meeting of the Accessibility
and Inclusiveness Plan Subcommittee attached as Appendix 1 to the report; and

(ii) notes the actions made to be completed in time for the next
meeting of the Subcommittee in 2019.

For the
reasons outlined in the report below.

Background

2. A
number of topics and issues were discussed at the Advisory Group meeting. These
were:

a. Blind
Square follow up

b. The
Terms of Reference for the Subcommittee - these were confirmed and are
attached

c. Homelessness
Strategy

d. Government
funding to repair footpaths

e. Public
transport – buses

f. Names
of Accessibility and Inclusiveness Plan Subcommittee members on the web site
with a short biography

g. General
business

3. The
minutes and agreed recommendations/ actions are attached as Appendix 1 to the
report.

Discussion

4. At the meeting
members agreed that it would be useful for the disability community to have a
short biography for each subcommittee member available on the Accessibility and
Inclusiveness Plan web page as well as Council email addresses. This will help
people to identify the skills and interest areas for each subcommittee member
and also enable people to contact members while at the same time preserving the
privacy of each member.

5. Officers will work
with members on their biographies and also assist with the establishment of
email contacts for them.

Consultation

6. The
Accessibility and Inclusiveness Plan Subcommittee was established in part to be
available to Council officers when they are seeking advice from the disability
community.

7. The meetings for
the Accessibility and Inclusiveness Plan Subcommittee are open to the public.

Legal
Considerations

8. There are no legal
considerations.

Financial
Considerations

9. There are no
financial considerations.

Other
Considerations

10. In making this recommendation, officers have given careful
consideration to the purpose of local government in section 10 of the Local
Government Act 2002. Officers believe that this recommendation falls within the
purpose of local government in that it ensures that Council is meeting the
current and future needs of the disability community within the city. It does
this in a way that is cost-effective because it helps ensure that all residents
are given the opportunity to make a full contribution to the future of the
city.

Warren
Nelson addressed the Subcommittee. Warren has been involved with Kara Hands a service
provided for high complex needs young people. His key points were:

i. That
the disability community would benefit from having access to the names and
short biographical details for the Accessibility and Inclusiveness Plan Sub
Committee members

ii. Under
what circumstances are members contactable?

iii. Are
there sufficient resources, priority, services for the disability
sector/community allocated by Council?

iv. What
level of importance is being attached publicly to the Subcommittee?

Chairs
response:

· That
Council wants to change things for the disability community and that is why the
Subcommittee has been set up

· Funding
comes through the LTP process

· The
disability community is important to the Mayor who fully endorses the
subcommittee and wants to ensure that it is “not a five minute
wonder”

Minutes
of 20 June meeting

· Moved by
Chair, seconded by Jenna Maugren

Blind
Square

Thomas
Bryan, Blind Foundation and Sophie Parsons, WCC attended the meeting to explain
the process WCC went through to introduce Blind Square into parts of Wellington
City. The Blind Foundation and WCC worked in a partnership approach with
businesses in the city. They looked for well used routes travelled on foot,
linked real time public transport travel information so people could find out
when buses/trains would be arriving/departing. You can access the
presentation here: https://www.dropbox.com/s/0ha4y5dp5gahpil/Bsq_overview.pptx?dl=0

The main
challenge was following up with business owners. The beacons are $30 each
and maintenance (which is cloud based) is $8k to $10k per year. For feedback
they recruited a small group of people to test and report back with a
particular focus on how easy it was to locate the counter in a store and
finding the nearest bus stop.

GWRC and
public transport

Cr Barry
gave an update on the meeting held at Petone Workingman’s Club on 11
September 2018. Ms McLachlan reported that there were still issues with support
people being charged by bus drivers even though they were entitled to travel
for free.

Terms of
Reference

The
Terms of Reference (attached as Appendix I) were discussed and agreed.

Moved: Chair

Seconded: Paul Gruschow

Homelessness
Strategy

Wendy Moore told the subcommittee
about the work being done on a Homelessness Strategy and asked for feedback
from the group and their networks. The draft Strategy will be sent to
subcommittee members for comment.

My Life,
My way Transport working group

Have been asked for a list of issues
with footpaths in the city. It is difficult to be aware of all the areas where
problems are occurring.

Need to put out word for people to
report issues with smoothness, bumps, pot holes and so on. The subcommittee had
a couple of ideas:

· Story
for Hutt News (could be shared with networks so they can publicise0

· Safety
is the issue – rough footpaths are an issue for everyone

Stew Sexton – report a problem
works well; lots of contractors digging up footpaths for all sorts of reasons;
do contractors understand what flat access means

Paul Gruschow – submission to
LTP – full review of all paths, would need a lot of resourcing; could get
team of volunteers

Contact
details for subcommittee members

· The
subcommittee agreed that having the names and a short bio would be useful

· The
subcommittee asked officers to organise HCC e mail addresses for members so
that they could be contacted via this by the community

· There
will be a group email as well as individual e mails

· The
subcommittee agreed that contact should be restricted to the working week

General
business

· Genevieve
McLachlan and Stew Sexton have attended two meetings for discussing improved
access to UHCC recycling centre. Would be good if HCC could also take
this approach.

15 21
November 2018

Community
Services Committee

05 November 2018

File: (18/1751)

Report
no: CSC2018/5/313

Community Funding
2018/2019

Purpose
of Report

1. The purpose of this report is for the Committee to agree to the
recommended allocations for the Mahia Atu Community Fund 2018/2019.

Recommendations

That the Committee:

(i) notes
the recommendations made under the Kakano Fund; and

(ii)agrees
to the recommended allocations for the Mahia Atu Community Fund 2018/2019,
attached as Appendix 1 to the report.

Background

2. The community funding strategy aligns directly to
Council’s vision and will see our investment directed to ‘improving
equity across our city’ where it is needed most:

a. All
tamariki (children) in persistent poverty or who are vulnerable, especially
very young children, Maori and Pasifika children and/or children in sole-parent
families.

b. All
rangatahi (youth) not in education, training or employment.

c. All
kaumatua (seniors) who are experiencing loneliness and social isolation.

b. Mahia
Atu Fund:Mahia Atu loosely translates as
“Make it Happen.” This fund is for community initiatives that
are already up and running, meet our vision and are clearly making a difference
in our communities. The Mahia Atu fund will consist of two funding
streams:

(i) Mahia
Atu Community fund- provides one or two year
funding for good community initiatives.

(ii) Mahia Atu Partnership Funding –
provides a small number of organisations with funding and provides longer term
funding and a partnership approach (three to five years). If an initiative
is a strong fit to our vision, can demonstrate outstanding results and strong
collaboration, they would apply here.

4. Early this year, prior to the implementation of the strategy, the
Community Funding Advisor, supported by the Chair and/or the Deputy Chair of
the Community Services Committee, advertised and made themselves available to
meet with community groups so they could again go through the strategy.
There were a number of community groups that took up this opportunity and in fact
congratulated Council on their new strategy, even though some thought that
their services would not fit.

5. Since February 2018 they have also attended a number of Community
Houses/Centres governance meetings. The Community Houses/Centres are on
their last year of contestable funding.

6. The amount of $359,000 is budgeted in the 2018/2019 Annual Plan for
Community Funding as follows:

Kakano Fund

$50,000

Mahia Atu Community Fund

$120,000

Mahia Atu Partnership Fund

$189,000

7. When recommending any funding, officers need to ensure that
applications align with the strategy. They do not want to set a precedent given
this is the first round of funding under the new funding strategy.

Kakano Fund

8. The Kakano Fund opened in July 2018 and eight applications were
received. As noted in 3a. above, this fund is for new initiatives.

9. Officers met with all of the applicants so they could clearly
demonstrate how they fitted under the fund, particularly if their idea was a
new initiative.

10. Officers agreed to grant funding to the following two community
organisations:

b. NEET Rangatahi are the focus of this funding - $40,000 granted to
Takiri Mai te Whanau Ora Collective - to provide a
detached mobile rangatahi night service re-connecting rangatahi to their whanau
and enhancing access for rangatahi to community support and services.

Mahia
Atu Partnership Fund

11. The fund opened in July 2018 and two applications were
received. Officers felt that neither of the applications fitted clearly
under this fund. Both community groups were met with and both agreed that
their applications be withdrawn from this fund. They were both made welcome to
apply under the Mahia Atu Community Fund.

12. Of the $189,000 available under the Partnership Fund, $70,000 is
already tagged as funding for Youth Inspire. Youth Inspire is in
their last year of non-contestable funding.

13. A total of $119,000 will be carried over to the next financial year
2019/2020.

Discussion

Mahia Atu Community Fund

14. Twenty nine applications (attached as Appendix 1 to this report)
were received, requesting a total of $619,000. Applications were assessed
through the Officer Assessment Review Panel.

15. Twenty two applications were deemed to be of a lower priority and
they will be offered advice on applying to other funding schemes internally and
external to Council’s funding.

16. Two organisations decided to withdraw their application for funding
and would reapply in 2019/2020.

17. Five applications that clearly demonstrated they aligned directly
with the funding strategy have been recommended for
funding.

18. The five successful recipients will be allocated a member of the
Community Projects and Relationships Hubs/Team to support their services.

19. Recipients of the funds will be required to report the results of
their initiative in a round-the-table forum amongst other successful
recipients, including completing an accountability report.

Consultation

20. The funds were advertised on Council’s website, through
Council libraries and also included in emails to previous recipients of Council
funding.

21. Officers met with a number of different community groups offering
assistance.

Legal Considerations

22. Funds must be used only for the purpose for which they were sought
and/or approved.

23. Funds must be used within ten months of the recipient being notified
of their successful application.

24. The recipients are required to inform Council immediately if any
difficulties arise which may compromise the service or project.

25. A complaint must be laid with the Police if any funds received under
this scheme are stolen or misappropriated. Council must be notified of all such
complaints to the Police.

26. The recipient must allow an audit on the use of Council’s
funds should Council wish to undertake such an audit.

27. The recipient must recognise the support of Council in appropriate
publicity material, annual reports and similar publications.

Financial Considerations

28. Allocations can only be made for amounts that applicants have
requested for funding. There is no maximum amount that can be granted.
Applications under the Mahia Atu Community Fund are eligible to apply for a
maximum of two years of funding.

Other
Considerations

29. In making this recommendation, officers have given careful
consideration to the purpose of local government in section 10 of the Local
Government Act 2002. The objective of the fund is to
assist non-profit groups providing social services to the community, directly
aligning the Council’s Community Funding Strategy 2018-2023.

1. The
purpose of this report is to provide the Committee with a general update from
the City and Community Services Group.

Recommendation

It is recommended that the
Committee notes the updates contained in the report.

Background

2. The
Chair of the Community Services Committee and General Manager City and
Community Services agreed that a report from Community Services should be
provided at each meeting.

Discussion

3. An
update on Community Services activity, opportunities and challenges is provided
below.

4. Information
requested at the last meeting of the Committee is also set out below:

Walkways
in the Western Hills

5. Parks
and Gardens manage a number of tracks throughout the Western Hills.
Additionally there are a number of tracks that are on, or cross private
land. These are informal and outside of Council’s management or
control, yet contribute to the connectivity through the area.

6. Concern
has been raised regarding the ability to protect these private tracks where
subdivisions and developments take place.

7. To better understand the scope of any issues with access to these
private tracks we propose the following process:

i. Stocktake - identify where these tracks are, which will require
engagement with the local community including local community groups.

ii. Mapping
– insert the tracks into the GIS database.

iii. Evaluation
– A framework will be developed to assess the value of these tracks.

iv. Protection
– Options for protection of valuable tracks will likely need to be
determined for each individual track. Options may include purchase of land,
easement across the land for public use or some other access arrangement.
Financial implications will also need to considered.

8. Council
officers propose to undertake steps 1-3 over the next 3-4 months and report
back to the Committee.

9. Regarding
the subdivision at 64 Waipounamu Drive, Kelson, the developer has not
approached Council at a pre-application stage to discuss Reserve Financial
Contributions. Officers will contact the developer to discuss options.

Drainage at Dowse Drive Recreation
Reserve

10. Officers are
meeting with Maungaraki School and Ministry of Education representatives
to discuss possible future improvements to the drainage of the reserve, which
is used as the school playing field, and how this cost might be shared.

11. In the
meantime additional inputs, such as under-sowing, fertilising and de-compaction
have been programmed for the reserve to improve its natural drainage.
De-compaction took place in September.

Waiwhetu Stream Working Group

12. Officers are working with the Waiwhetu Stream Working Group to
develop a plan for future planting and maintenance of the stream berms.
This has become necessary to quantify the ongoing financial resources required
to support this work. Officers expect to be able to report back to
Council next year for consideration in the 2019/20 Annual Plan.

Guy Fawkes night

13. Following
2018 Guy Fawkes night we received feedback from the community raising concerns
regarding the use of fireworks on public beaches. Concerns were raised
regarding safety and clean up. Moving forward officers will ensure
relevant contractors are booked to complete an immediate tidy up of our beaches
at first light following Guy Fawkes night. We will also ensure Safe City
Ambassadors and other relevant partners have a presence in these areas.

14. Some members
of the community have also suggested fireworks be banned from public
beaches. Officers believe that while fireworks remain legal for public
sale, putting bans on public places would be difficult to manage and
enforce. Arguably also private fireworks are more safely enjoyed in open
spaces.

15. Officers
will also consider a campaign prior to fireworks night to promote and encourage
safe, responsible use of the beaches, whilst still having fun.

Museums

16. Karl Chitham has been appointed the Director of Museums and will take up the role in January 2019. Chitham comes to The Dowse from Tauranga Art Gallery where he has
been the Director for three years. During his time as Director, Chitham
has grown the Tauranga Art Gallery’s visitation to over 80,000 annually,
reaching nearly 100,000 in the 2017/18 financial year when visitation to
offsite exhibitions is included. The Museum’s team is managing well
during the transition between Directors and is looking forward to welcoming
Chitham’s leadership in the New Year.

17. Two new exhibitions have opened at The Dowse since the last report
to this committee: Pocket Histories and Social Studies. These
interlinked exhibitions fill the top floor of the museum. The first is an
exhibition of three women artists touring from Te Uru in Auckland, and the
second developed with artist Imogen Taylor and our education team. Together
these exhibitions are a great learning resource for young artists, as well as
displaying significant painting and craft objects. Our large summer exhibition SOLO18
opens on 10 November, a biennial exhibition held at The Dowse to showcase new
art by Wellington artists. This iteration will include six artists working
across photography, painting, weaving and video.

18. Arawhetu Berdinner, Community Curator at Petone Settlers Museum Te
Whare Whakaaro o Pito-one has resigned and recruitment for her replacement will
be completed in 2019 once Karl Chitham has taken up his role as Director.
Alex Grace, Arawhetu's manager and Communications and Relationships manager for
Museums will take over Arawhetu's duties in the meantime and will continue the exhibition and public programme as
planned.

19. The museum is open seven days over the summer period to take
advantage of increased numbers of beach goers.

22. The Dowse
Square play modules "snake" has been relocated to Walter Nash
Hub and work has begun to repair / resurface the modules.

23. A full audit of Lower Hutt
Public Art and sundry other items that Council is responsible for has been
completed and the results are being processed.

Community Art

24. The Creative
Communities Scheme recently allocated $35,000 to 19 of 22 Hutt based arts
projects that applied for funding. After a rigorous panel meeting where the
Creative Communities panel was tasked with allocating $35,000 funding across 22
applications totalling $60,000, Cr Lewis observed that “we need more arts
funding to support these amazing projects!”

25. Summer in
Dowse Square is back next year, with free concerts in Dowse Square every Sunday
afternoon from 10 February – 3 March. A call for Expressions of Interest
was sent out for local musicians, performers, cultural groups to perform.
We’ve had some great responses, and will be confirming the programme in
the next two weeks.

26. Community
Arts is supporting our Council Hubs Holiday art programmes, January 2019. This
will increase art activities for our communities at the Hubs over the summer
holidays. Artists, dancers, musicians and film-makers were invited to
submit proposals and the programme will be confirmed at the end of November.

Venues

27. We hosted
two popular installations for the Highlight Festival. This month we
hosted our largest function to date – a post-conference function for the
New Zealand Principals Federation, with 450 people in the venue at once. The
group enjoyed canapes and drinks and a good look around
the galleries before heading over to the Events Centre for dinner and
entertainment. We also had our first wedding for the spring/summer season on
Saturday 27 October, followed by a successful craft market run by Wrought
Maker’s Markets.

Facilities

28. Concrete
repairs have been successfully completed on the driveway area, external
evacuation stairs and surrounding pathway. We are now Health and Safety
compliant in these areas.

29. A timber
wing wall is now in place to conceal the bins and container behind Bellbird
café.

30. Planning is
in full swing for the capital works at the Dowse and Little Theatre over the
summer months.

Leisure
Active

Pools + Fitness

31. Two NZ Canoepolo tournaments were held at Naenae Pool and a regional
water polo tournament held at Huia Pool during the last two months.

32. Annual maintenance closures have occurred at all indoor pools during
this period.

33. Outdoor pools are currently being commissioned ready for opening in
November.

34. A rowing challenge was run across all our fitness suites to coincide
with the Rowing World Championships.

36. We have taken possession of two Sport + Play
trailers from Wellington City Councils as they no longer require these. They
are now available for hire alongside our own Build + Play trailer.

37. School delivery continues with Yoga in
Schools and Build + Play proving to be popular.

38. Capital Stars, Yoga in Schools and Build + Play stories have been
picked up across a range of different media.

39. Our Kiwisport Fundamental Skills
programme picked up a merit award at the NZRA National conference. This is the
second time this programme has been recognised at these awards which highlights
the continued development of the offering. Our Yoga in Schools programme
has been listed as a finalist in the Exercise Industry Awards.

Healthy Families

40. Our Water kaupapa continues to gain momentum with funding of Player
of the Day certificates confirmed by Wellington City Council and funding for
Water Fountains on the river trail confirmed from Pak‘n’Save.

41. After extensive public consultation Council has endorsed Queen
Street in Wainuiomata being added to Lower Hutt’s Smokefree areas.

Libraries

42. Libraries
worked with Te Rōpū Āwhina from Victoria University to run
Tūhono i te Ao, Tūhono I te Ao - Connecting the Worlds: Where Science
Meets Māori and Pacific Culture. The programme was designed to engage with
youth using science education and technology that combines mātauranga
Māori and mātauranga Pasifika to inspire iwi, community groups,
schools, kura kaupapa and whānau into science career pathways; both
western and traditional. The event was run on 2 August at the Walter Nash
Centre. Over 400 secondary school students attended.

43. Naenae
Clubhouse was invited by the Children’s Commissioner and Prime
Minister’s office to a picnic lunch to discuss issues facing youth. Three
staff and 15 youth attended the lunch at Premier House with the Prime Minister.

44. In August we
ran an Any Questions demonstration at Rata Street School during their assembly.
Our statistics show Rata Street School previously hadn’t had a single
chat on the service from January 2017 through to 26 August 2018, but two weeks
on from our demonstration 95 students had logged onto the service with homework
questions.

45. Sandra Mann, the Divisional Manager, Libraries, finished
with Council on 31 August. Her replacement, Kat Cuttriss, began on 5
November.

Community Hubs, Projects and
Relationships

46. Koraunui
Stokes Valley (KSV): A very successful Maori
language week was held in KSV including delivering Hakinakina Toi Maori, Taniko
weaving and Korowai craft activities. The new C-teens role has started.
Remedial works on roof and doors are underway now with receiver releasing
funds.

47. Walter Nash Centre: Building works have
been completed in the old Fitness Suite space. Clubhouse and joint community
organisations services have begun. Clubhouse attendances have increased by 500%
since moving to the new location.

48. Wainuiomata Hub: Wainuiomata community
is looking to replicate the twilight ball at Walter Nash programme. Both hubs
(Wainuiomata and Walter Nash) are assisting the community get this up and
running. A new digital service offering is being planned from Wainuiomata. This
is currently in the early stages of development.

49. A really successful holiday period across all sites.

50. A Social Return on Investment (SROI) evaluation on the Walter Nash
Centre will be undertaken over the next 12 months. After this, we will
replicate at KSV.

51. Naenae hub contract negotiations have
taken longer than expected and it is likely the project timeline will be pushed
out by 2 months.

52. City Safety

Safe
Hutt Valley (SHV):

· In 2009, Hutt City
Council and Upper Hutt Council agreed to work together to improve community
safety in the Hutt Valley, this led to the accreditation of Hutt Valley as an
International Safe Community. This model is based on a World Health
Organisation concept, recognising that safety is a universal concern and
responsibility for all. This model seeks to increase action on injury
prevention and safety promotion by building community partnerships.

· A Draft Strategic
Plan to replace the 2013 to 2016 Plan was presented to the SHV Governance
Group. This was enthusiastically received, with the Governance Group
meeting in December to consider these items. At the conclusion of this
meeting, relevant changes will be made and the Plan ratified. This will
set the foundation for the work streams and projects for the next 18 months.

Family Harm -
White Ribbon Accreditation:

· Council has begun the process to become White Ribbon
accredited; this recognises that Council has integrated violence prevention
into their business practice.

· 39
rangatahi have been placed into training, education, or employment since
July. A significant amount of time continues to be spent working with
rangatahi to get them work/study ready.

· Youth
Inspire Community Driving Programme has the green light, with the group securing
a new member of staff at no cost (secondment from Central Government) for three
months to set this programme up for a 2019 delivery. This secondment
could be extended if required.

City & Community Services Group
and Community Facilities Trust (CFT) Significant Projects

56. The status of these projects is as follows:

Fraser Park Sports and Community Hub

57. The project
is nearing completion with most of the building activity now focused on
interior finishes and the installation of lights, heating, security and
electronic equipment. The specialist squash courts are now also largely
installed and will be completed in 6 to 10 days. Site works are also now
well advanced. The planting is in and most of the pedestrian paths are now
sealed. It is expected that the majority of the project will be completed by 30
November. Fit-out work by the CFT will be completed by late December and by
Fraser Park Sportsville (FPS) in late January 2019.

58. The project
capital budget is under pressure with a long list of budget variations being
worked through. Significant budget pressure is on the fit-out budget.

59. Fundraising
for the project is going well with “only” $596,649 now to be raised
to meet the agreed budget of $13.1 million. Funds raised from small Lower Hutt
businesses who have agreed to sponsor parts of the project have now reached
over $400,000. Funds raised from the sale of bricks and pavers has
reached approximately $33,000.

60. Discussions
with Meridian Energy to lease the roof for a solar farm have now been escalated
to the CEO and are looking more promising.

Other Considerations

61. In making
this recommendation, officers have given careful consideration to the purpose
of local government in section 10 of the Local Government Act 2002. Officers
believe that this recommendation falls within the purpose of local government.