Archive for the ‘Severe Storm’ Category

Check out Stormpulse.com to see a great map featuring Hurricane Earl, but with the ability to view other storms as well. The maps are pulling in lots of data from many reputable sources (National Hurricane Center, NASA, NOAA, and others) to provide layered maps of weather patterns and major storms in the Atlantic and Pacific oceans as well as the contiguous 48 states (see top menu bar on the site to switch maps). On the Atlantic map particularly, be sure to click the “ON” buttons for Forecast Models and Clouds in the box in the upper right of the map to enhance the view of Hurricane Earl with additional layers.

In early February, the Mid-Atlantic region was hit with a major snowstorm. Pittsburgh was hard hit, resulting in a 3-day closure of the University of Pittsburgh. University of Pittsburgh’s Health Sciences Library System was closed during those three days, but core services were maintained from the homes of designated staff. Barbara Epstein, library director, has shared the following notes from an Executive Committee debriefing session held soon after library staff returned to work:

1. The University of Pittsburgh’s HSLS relies on the university’s emergency notification system. Therefore, all staff are to subscribe to the system and should also check the university’s web site. If the message is “University is closed & essential personnel only” to report, then HSLS libraries will be closed. Weekends are not considered workdays, so any closure decisions are made by library administration.
2. Computer systems staff are considered “essential” to maintaining servers and the Web site. They are responsible for keeping these services running from home or in-person if necessary.
3. Systems staff will post information about library closure on their Web site, and will advise users to submit questions via Ask-a-Librarian (AAL). Designated managers will check AAL regularly from home.
4. Designated ILL/Document Delivery manager, working from home, will facilitate or forward any urgent patient care requests. Some firewall problems were identified and resolved by systems staff.

Severe weather in your forecast? If so, now is the time to plan for a service disruption. To help you with the planning, we have created a new brochure that will guide you on how to quickly switch provision of your core services from onsite to offsite. Click on the image below to view the brochure, or visit the “Promotional Brochures” page listed above.

Winter snowstorms continue to disrupt services in the Mid-Atlantic. Many libraries throughout the region have been closed since a major snowstorm hit the region Friday and Saturday. The RML for the region, SE/A, has been closed since Friday at 1:30pm. All service requests to the SE/A office are being handled by their backup RML in Seattle, Washington.

Here at the University of Virginia Health Sciences Library, we activated our service continuity plan on Friday morning in order to ensure continued access to online resources and interlibrary loan. (We didn’t need to active chat offsite, as one of our reference librarians made it into work that day.) Closing/opening information (we closed on Saturday) was maintained throughout the weekend on our website, Facebook, and Twitter. Valuable lessons were learned along the way, which we will share with everyone in the near future.

Take the Library Disaster Readiness Test

On a sheet of paper, give yourself a tick mark for each time you answer Yes to one the 12 elements of a library at a state of disaster readiness listed below. Add up your score. Most libraries will score between 0 and 5. It is our goal to provide tools and training to create a disaster ready culture in libraries so that every library in the United States scores 10 or above.

Do you want a better score? Contact me, Dan Wilson, Coordinator for the NN/LM Emergency Preparedness & Response Initiative, at 434-924-0193 or danwilson@virginia.edu.

1. We are committed to purchasing core print materials that may be needed by the community if power is down for an extended time or the Internet is compromised.
2. Our core online resources are housed on servers with emergency backup power.
3. We have a response station that includes items such as flashlights, first aid kit, bullhorn, plastic, and a battery operated radio.
4. We practice situation awareness reporting (What, When, and Where) before, during, and after any kind of service disruption.
5. We practice 72-hour home preparedness.
6. We regularly drill our staff on how to respond to unplanned incidents, such as tornadoes, shooter, and HAZMAT incidents, and we perform at least one evacuation drill per year.
7. We conduct at least two tabletop exercises per year. (One for planned and one for unplanned events.)
8. We conduct after-action reviews within 14 days of a service disruption.
9. We have a one-page service continuity plan that is updated at least twice per year.
10. We have a Mutual Aid Agreement with other libraries to assist us in the delivery of core services if ours are compromised.
11. We have a partnership (contract not required) with a commercial salvage and recovery company (e.g., Belfor, BMS, Munters) or a local preservationist for recovery of valuable and hard to replace materials.
12. We have worked with local law enforcement to determine best practices for sheltering-in-place and for responding to unplanned emergency situations.