How to Create and Access Shared Folders in Windows 7

Authenticate to access shared folders

1. If you’re logged in to Windows as a user called johndoe with a password (eg; mypassword) and the other computer on the network also has the same user account credentials (username: johndoe, password: mypassword), then Windows 7 will automatically use your current credentials to login which is why you don’t get the Enter Network Password dialog box.

2. If both of the computers have different user login credentials, providing a valid username and password in the Enter Network Password dialog box will allow you to access the shared folders.

3. The tricky part is when the user account doesn’t have a password (blank) associated with it. If you’re logged in to Windows as a user called johndoe with a password and you’re trying to access the other computer on the network using an account WITHOUT a password (blank), you will get a logon failure user account restriction message saying “Possible reasons are blank passwords not allowed, logon hour restrictions, or a policy restriction has been enforced”. See the solutions below to fix this problem.

Solutions for accessing shared folders using an account without a password

1. Turn off password protected sharing

Go to Control Panel > Network and Sharing Center > Change advanced sharing settings > expand the network profile that you’re currently using (Home or Work / Public), select the option “Turn off password protected sharing” and click Save changes.

Advantage: Turning off password protected sharing for your network profile allows you to login using any random made up account without a password to access folders that are shared to everyone. If you happen to enter a valid user account that has no password, you won’t be able to access the user’s folder. If you need to access all files from the user’s folder, use the second solution below.

2. Disable Limit local account use of blank passwords to console logon only