Received all fields calls for general information and calls for various emergencies, repairs or improvement projects from citywide facility personnel. Received email, voice messages, handwritten and verbal Work Order requests. Creating WOs or making immediate calls to Trades and Contract staff depending on critical nature of the call. Contacted vendors directly to respond to concerns. Using FMS to verify visible codes for a project or non-funded work. Tracking and distributing of PW Duty each week. July. Cross referenced invoices that include verifying inputs to WOs for each section of Facilities Mgt. Division. Ordering office supplies for staff/team. Accepted and forwarded access control requests to programming person. Received and distributed parking permit requests. Coordinated with City Hall Security for back up when away from the desk for extended of their time.

Searching for quotes for services that TDS may need. Scheduling daily: FedEx and UPS pick-ups, deliveries, overnight, looking for the status of package. Checked and following up on payment status for past due invoices. Updating contact information when needed for contractors and consultants. Assisted with website searches for finishes or other information for projects. Updating the weekly staff mtg. agenda spreadsheet in our newsletter.