GUIDELINES FOR MEETER/GREETER CENTERS AND SIGNAGE EFFECTIVE JULY 2, 2009

Transcription

1 METROPOLITAN AIRPORTS COMMISSION MINNEAPOLIS-ST. PAUL INTERNATIONAL AIRPORT LINDBERGH TERMINAL AND HUMPHREY TERMINAL GUIDELINES FOR MEETER/GREETER CENTERS AND SIGNAGE EFFECTIVE JULY 2, 2009 PURPOSE OF MEETER/GREETER CENTERS The sole purpose of the Meeter/Greeter Centers (booth and/or tables) is to have a centralized area for a group of individuals to meet, receive any further instructions/information, and proceed to their next destination. No other business is to be conducted at these centers. BOOTH/TABLE RENTAL The Metropolitan Airports Commission (MAC), coordinated by the Airport Director s Office (ADO), has booths/tables available at the Lindbergh Terminal and tables available at the Humphrey Terminal, for use as Meeter/Greeter Centers. These Centers must be manned at all times. The booths/tables are located across from Baggage Claim Carousel #6 and Baggage Claim Carousel #12 in the Lindbergh Terminal; and ground level Transportation Center at the Humphrey Terminal. Each booth at the Lindbergh Terminal is furnished with two (2) stools and an overhead electronic signboard that can be programmed to welcome your group. The message you wish to have programmed into the booth signage must be determined at time of booth rental. Once the contract is signed, a change in the electronic signboard cannot be guaranteed. A corkboard strip is mounted on the front of the booth for display of signs and/or banners. The booth cabinets are locked. Keys can be picked up at the Police Operations Center (POC) located on the Baggage Claim Level next to Exit Door #1. Users will be required to sign the User Log Sheet at the time of key checkout. When rental of booth is completed, the booth must be locked with the two (2) stools inside and return the key to the POC and signout. Users are liable for any replacement/repair fees of furnishings. An administrative fee of 12% will also be added to the amount for coordinating repairs. There will be only one reservation scheduled per booth/table at any one time. If you have rented a table, it will be placed in a location near the booths by MAC personnel. Tables are skirted and come with two chairs. These tables are not to be relocated. Booth/Table rentals are reserved on a first come first served basis. Verbal reservations for booths/tables will not be accepted more than one (1) year in advance of the date requested. All reservations made more than six (6) months in advance will be required to sign and return a Meeter/Greeter Centers Rental Agreement Contract within ten (10) business days upon receipt. All reservation requests made less than six (6) months in advance will be required to sign and return the Meeter/Greeter Centers Rental Agreement Contract immediately. PLEASE NOTE: Some circumstances may occur such as airport emergencies, special events and/or airport construction that may necessitate cancellation or moving a user from a previously approved location. In this event, the user will be relocated to an area as close to the original area as practical. In the event of an airport emergency, there will be a full refund of rental fees prior to your event or a partial refund of rental fees for time not used.

2 USER AGREEMENT A booth/table cannot be guaranteed without a signed Rental Agreement Contract returned within the specified time frame and on file with the ADO. If a signed agreement is not received within this period, the booth/table may be rented to another party. Please mail or fax the agreement to the ADO at PAYMENT Payment for centers and signage must be made at least one (1) week prior to the first day of use. We accept cash, checks, or credit card (Mastercard, Visa, or American Express). Checks are to be made payable to MAC and must be mailed/delivered to the ADO office prior to the dates being used. If payment is not received by the date of your reservation, your group will not be permitted to use the booth/table. Cancellations must be made at least one (1) week in advance of your reservation date(s) or the previously agreed upon rental fee will be charged. STANCHION/EASEL RENTAL AND SIGNAGE Welcome signs directing travelers to the booths/tables are placed inside the Main Terminal at the top of the three (3) down escalators. These signs are for directional purposes only and, therefore, must make reference to the table or booth across from Carousel #6 and/or Carousel #12 on the Baggage Claim Level. Signage is used in conjunction with booth/table rentals. Signs must be 22 wide x 28 high (portrait orientation only) and are to be made of poster board (maximum of ¼ thickness). The signs are to be printed in a professional manner and are subject to approval by the ADO. Handwritten signs are not permissible and will not be allowed. If the signs do not meet the MAC criteria mentioned in this section, the signs will not be able to be used and the charge to use the stanchions will not be refunded. Signs/stanchions are not to be relocated. Due to recent changes in aviation security, please contact Debbie Piwoschuk in the ADO office to make arrangements for MAC staff to place signs in the stanchions. All signage must be received no later than 12:00 p.m. two (2) days prior to the rental of the stanchions. This is to ensure that your signage is received in time for your rental period. Signs may be personally delivered to the terminal. They may be left at the Tram Level Information Booth at the base of the escalator as you enter the Lindbergh Terminal from Short-Term parking. Please label the signs as going to Deb Piwoschuk, ADO and include the dates of your event on the back of the signs. Signs may also be mailed to Deb Piwoschuk, Airport Directors Office, 4300 Glumack Drive, LT-3000, St. Paul, MN If you plan on keeping signage after your event, you must indicate this prior to signs being placed in the stanchions. Any unclaimed items/signage will be disposed of. Banners/signs may be hung on the front of the booth, but only on the corkboard strip provided. Dimensions of booths are approximately 90 across and 37 high. These signs are to be printed in a professional manner and are subject to the approval by the ADO. Signs taped to the front of the booths or tables are not acceptable and will be removed. If you plan to bring your own stanchion/easel sign holder, you must inform the ADO at the time of your request. A Meeter/Greeter Center Insurance Requirements Form must be filled out and returned with your signed contract. Stanchion(s)/Easel(s) sign holders are only to be placed next to the booth/table. If they are found in other locations, they will be confiscated and not returned.

3 CHARGES Booth (including electronic signboard above booth): $50.00 each per day per location Table (skirted) with 2 chairs $50.00 each per day per location Stanchion(s) and/or Easel(s): $ 5.00 each per day per location Additional Folding Chair(s) are available on a limited basis upon request Please inquire for pricing. COMMUNICATIONS No telephone outlets are available; however, you are welcome to use your own cellular phones. The use of walkie-talkies is also permissible. GROUND TRANSPORTATION LINDBERGH TERMINAL All group-related ground transportation services, both permitted and non-permitted, must be approved by and coordinated through the Landside Operations Department. Their telephone number is (612) If needs involve the periodic loading of groups of passengers, it shall be pre-arranged with a transportation service company that is licensed to perform such operations from the airport. All group-related permitted and non-permitted ground transportation activity must take place in the proper designated roadway. MAC Commercial Operator permits are available through the Landside Operations Department. Picking Up Passengers at the Lindbergh Terminal For pick-ups, permitted and non-permitted, sedans, vans, shuttles and small buses must enter the Lindbergh Terminal on the inbound roadway; proceed toward the Terminal in the left lane and enter the Lower East Commercial Roadway. The clearance for this roadway is Access to this roadway is gained through use of a credit card for non-permitted commercial vehicles or a ZipPass for permitted commercial vehicles. Non-permitted operators without a credit card must use the Call for Assistance button located on the gate arm control box and will be provided access and payment instructions. Busses and motorcoaches must use the Transit Center for both pick-ups and drop-offs located on the East Side of the parking ramp structure. This area is accessed by proceeding in the farleft lane of the inbound roadway and following the sign that reads Busses and Oversize Vehicles. Upon arrival to the Transit Center, the driver must go inside to the Information Booth to complete and submit a Transit Center Trip Ticket. Information provided on the Trip Ticket will be used to bill the operator for use of the Transit Center. Dropping Off Passengers at the Lindbergh Terminal For drop-offs, permitted and non-permitted vans, shuttles, and small buses (cutaways) must enter the Lindbergh Terminal on the inbound roadway and enter the East Upper level Roadway. This roadway is accessed by taking the first left-hand turn at the top of the ramp to the Departure Level and does not require a credit card or ZipPass. Picking Up Passengers at the Humphrey Terminal For pick-ups, permitted and non-permitted sedans, vans, shuttles, busses and motorcoaches must use the Ground Transportation Center (GTC) across the street from the Humphrey Terminal. Access to this area may be obtained by staying to the left when approaching the Humphrey Terminal and following the signs that read Commercial Vehicles. Non-permitted operators must use a credit card or use the Call for Assistance button to gain entry. Permitted commercial operators may access this area with a ZipPass.

4 Dropping Off Passengers at the Humphrey Terminal For drop-offs, all permitted and non-permitted commercial vehicles may discharge passengers on the main roadway next to the Terminal Building. Non-Permitted Commercial Vehicle Fees All non-permitted commercial vehicles will be charged a minimum per trip charge of $6.00 and any applicable dwell time charges. Dwell charges are as follows: All Vehicles: 0 to 10 minutes/59 seconds $ minutes to 20 minutes/59 seconds $1.00 Each additional 10 minute increment of portion thereof $2.00 Rental car agencies are located on the second and third level of the Blue and Red parking ramps. Taxicab services and other modes of transportation are also available within the Ground Transportation Atrium located between the Lower East and West Commercial Roadways of the Lindbergh Terminal. Additional information relevant to ground transportation may be obtained from the Landside Operations Department at (612) during normal business hours. OTHER RULES 1. Ticket sales or any type of solicitation from the booths and/or tables is strictly prohibited. Violation of this rule will result in immediate removal from the booth or table with no refund issued. 2. Materials are not to be left in or at an unmanned booth. These materials will be discarded. There may be an additional charge assessed for the disposal of large amounts of items. 3. No food and/or drinks are allowed at the booths/tables (excluding those staffing the booths). Exceptions have been made but must be approved by ADO in advance.

5 ACKNOWLEDGEMENT AND ACCEPTANCE OF GUIDELINES FOR MEETER/GREETER CENTERS AND SIGNAGE I do acknowledge that I have read through the Meeter/Greeter Centers and Signage Guidelines and agree to adhere to them. I understand that if I disregard any of these guidelines, I will be subject to any monetary penalties mentioned. Payment will be made before the first day of rental to the Airport Director s Office (ADO). Rental Organization Representative Date PLEASE RETURN THIS ACKNOWLEDGEMENT ALONG WITH YOUR RENTAL AGREEMENT FORM TO: Minneapolis-St. Paul International Airport Airport Directors Office, Suite LT-3000 St. Paul, MN (612) Fax No.: (612)

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