On November 28th, the UAB Campus, Hospital and Pediatrics email directories will be synchronized. This will greatly enhance individual Email address lookup, and sharing of Calendar Free/Busy information.

will be exchanging information so that users of any of these systems can more easily email everyone in the UAB community regardless of which system they use. Additionally, users should be able to see free-busy calendar information for everyone in the UAB community in their calendar program.

Supported systems include Microsoft Outlook (Windows, OS X), smartphones using ActiveSync (including iPhone, iPad, and Android devices), Mail and Calendar programs on OS X, and the Microsoft Outlook Web Access web client hosted by each mail system (the UAB version is at https://mail.ad.uab.edu).

Users having a mailbox in only one of the above systems will not need to make any changes. Users having mailboxes in multiple systems will be asked to consolidate into one mailbox or work through an exception process. Consolidation is underway and users needing to consolidate are being contacted. One exception case is those Hospital or Pediatrics employees who are also students wishing to separate their work and student emails.

Those using the UAB Campus mail system will notice that phone numbers will now show standardized 10-digit telephone numbers making it easier to call campus telephone numbers from off-campus and when using supported smart phones.

Users are free to change their own passwords, preferred e-mail server, and some other information.

UAB Electronic Phonebook listings come directly from official Human Resources (ORACLE) and Student (BANNER) databases, and are updated daily. As "official" records, they serve as the basis for present and future services which will make use of the same user name (also referred to as BlazerID) and password. As e-mail administrator, you should encourage users to know about this service, select their own BlazerID, and keep up with their own password.

You can go to the UAB directory (https://www.uab.edu/directory) and see the Student/Employee information and where they are located. You will have to authenticate to the Directory to be able to see their BlazerID.

There is certain information you are not allowed to update for your listing in the electronic phonebook. To update items like department, job title, campus address, or telephone number, consult the HR and administrative person in your office. He/she can submit an ACT form to have these items updated for you.

For UAB employees:

Each UAB employee shall be accountable for current and accurate electronic phonebook listings.

Accuracy is critical in order for both all UAB and Health System employees to be contacted. Failure to comply shall result in misdirected calls and erroneous information.

The process for individuals to verify and/or update listing information is as follows:

Follow online instructions to query the phonebook for your individual listing. The results should list the individual requested.

To verify or make changes to the individual listing, click on the name field. The individual listing information will be displayed.

To make changes to the information listed, click the Change Information button.

Enter your BlazerID and password.

If you have forgotten your BlazerID password, you must complete the BlazerID password reset form at http://www.uab.edu/blazerid or contact AskIT at 996-5555.

Fields with blue buttons can be modified online by the individual.

Fields with red buttons are not modifiable online and are provided from official UAB/HSF records. If you are an HSF employee and wish to make changes to fields with red buttons, you must contact one of the HR specialists at the Human Resource Center at 731-9600.

You can click on the help icon next to each field to determine which office supplied the particular information.

If you are an HSF employee and wish to change your office phone number(s) and/or physical office location, contact an HR specialists at the Human Resource Center at 731-9622.

All other personnel changes, such as Department Name or Title, must be submitted by a departmental supervisor using the personnel action form process.

In the row of buttons towards the bottom of page, locate and click the green button labeled Authenticate.

On the page that appears, enter your Blazer ID and Password.

Note:If you do not have a BlazerID or have forgotten your Blazer ID and/or password, you must complete the BlazerID password reset form at http://www.uab.edu/blazerid or contact AskIT at 996-5555.

Click the "Login!" button

You will be directed to the UAB Electronic Phonebook page. Note the three search parameters available to you. By default, the directory searches "all listings" that "match" the name you type in.

Type the name of your entity in the textbox.

Click the "Go!" button. Your search may return several entities. Find the correct one and click on its name to continue to its directory page. The entity's page should appear similar to the example below.

Depending on your permissions, you may or may not see all of the red buttons above. However, if you do not see the red Bluepages button, please consider the following:

Make sure you authenticated (signed in with BlazerID and password). If you haven't, you should see the green Authenticate button on the page. Click on that to sign in.

Make sure you are viewing an entity, not an individual. Sometimes, there are several entities and individuals with related names. Conduct a new search by clicking on the green New Search button. Type in a more general name (for example, "Campus Directory" instead of "UAB Campus Directory"). The search should return more listings. Look under the Entity section of the return list for the correct listing, and click its name.

If you are still having trouble, you may not have permission to add, edit or delete bluepage listings.

1. To Add a Listing: Click on the red Bluepages button . The bluepage listings page (below) will appear. Towards the top of the page, locate the Insert new listing section.

Type the contact's Social Security number or BlazerID. Click "Add!" The Add Blue Pages Listing page will appear. Type in the additional information and click "Add!" again.

By default, the new add will appear first in the listing. However, you may change its position in the Changing listing(s) order section of the page (above). Click "Move it!" to complete the change.

2. To Change a Listing's Information: Click on the red Bluepages button , scroll down, and locate the name of the contact. Click on the contact's social security number to edit his/her information.

However, please recognize what you can and cannot do. Fields with Blue buttons can be modified on-line and will display a text box. Fields with Red buttons are NOT modifiable on-line and are provided from official UAB records.

If you are an UAB employee and wish to make changes to fields with Red buttons, updates must be submitted through the departmental HR officer via an Oracle ACT Data change form.

You can click on the help icon next to each field to determine which office supplied the particular information.

Click "Change!" You will be directed back to the listing.

3. To Delete a Listing: Click on the red Bluepages button , scroll down, and locate the name of the contact you wish to delete. Click on the contact's social security number to bring up the edit information page.

Locate the Check box to delete listing checkbox and click to select the box.

Click "Change!"

f that person is authorized at a higher level, there will not be a "Change!" button displayed. It will have to be unchecked by a person at a higher level.

If no other changes are needed, then you MUST select the "END SESSION" button at the top of the screen to logout of the record.

Should you need technical assistance with the Blue Pages listings process, contact AskIT at 996-5555 or at CampusDirectory@uab.edu.

In the row of buttons towards the top of page, locate and click the green button labeled Authenticate.

On the page that appears, enter your Blazer ID and Password.

Note:If you do not have a BlazerID or have forgotten your Blazer ID and/or password, you must complete the BlazerID password reset form at http://www.uab.edu/blazerid or contact AskIT at 996-5555.

Click the "Login!" button

You will be directed to the UAB Electronic Phonebook page. Note the three search parameters available to you. By default, the directory searches "all listings" that "match" the name you type in.

Type the name of your entity in the textbox.

Click the "Go!" button. Your search may return several entities. Find the correct one and click on its name to continue to its directory page. The entity's page should appear similar to the example below.

Depending on your permissions, you may or may not see all of the red buttons above. However, if you do not see the red Bluepages button, please consider the following:

Make sure you authenticated (signed in with BlazerID and password). If you haven't, you should see the green Authenticate button on the page. Click on that to sign in.

Make sure you are viewing an entity, not an individual. Sometimes, there are several entities and individuals with related names. Conduct a new search by clicking on the green New Search button. Type in a more general name (for example, "Campus Directory" instead of "UAB Campus Directory"). The search should return more listings. Look under the Entity section of the return list for the correct listing, and click its name.

If you are still having trouble, you may not have permission to add, edit or delete bluepage listings.

Click on the Add Entity button and the following screen will return. Complete all of the applicable information in the form. Choose the best fit from the list of values associated with the Entity Type.

Remember once you click on the ADD button the entity is created and can not be deleted without the assistance of the programmers. Therefore, please verify all information and confirm where the entity should report BEFORE clicking the ADD button.

If no other changes are needed, then you should select the "END SESSION" button at the top of the screen to logout of the record.

Should you need technical assistance with the add entity listing process, contact AskIT at 996-5555 or at CampusDirectory@uab.edu.

You can have an e-mail address listed by registering an BlazerID in the Phonebook. Note that when you do this, your alias-based address, e.g. johndoe@uab.edu, will be listed rather than your real mailbox. This ensures people will get an address for you that is unlikely to change, even if you move to another mail server.

If you are already registered in the Phonebook but your e-mail address does not appear, or if you need to change your real mailbox address, you can use the Change Information function in the Phonebook to update your entry.

Any information in the Phonebook which is not provided by you (via the Change Information function) is downloaded from official UAB records databases. These records are used for a number of other purposes, so we cannot allow you to directly modify these fields in the Phonebook. If we did, that would leave the other records still inaccurate and result in the Phonebook not reflecting official UAB data.

If you are a student, the Registrar's Office maintains your records. You may make changes to your address, phone number, class, major or degree information by logging in to BlazerNET. To change your name, you must present your Social Security Card reflecting your new name in person at One Stop Student Services, HUC 118. For further assistance, you may contact the One Stop at (205) 934-4300 or onestop@uab.edu or visit our office in HUC 118.

If you are a UAB employee, your information such as office location and phone/FAX numbers, department, and job title, is provided to the Phonebook from the Oracle HR system. Updates must be submitted to Oracle via an ACT data change document initiated by your department's personnel officer. For more information, please see the Campus Directory Update page.

If you are an HSF employee, your information is provided to the Phonebook from the Lawson system. In order to make changes to your information, please contact the Human Resource Center as described on the Campus Directory Update page.

If you are a UAB Health System employee, or work for any of the UAB Health System affiliates such as VIVA, Callahan Eye Foundation, and so on, you should contact the appropriate Human Resources office.

As a student, your information in the Electronic Phonebook and printed Campus Directory is published in accordance with the Family and Privacy Act of 1974, as outlined in Section IV of UAB's Student Records Policy. This is also noted in the printed Class Schedule on the WHAT ELSE DO I NEED TO KNOW page under the ABOUT STUDENT RECORDS heading, which provides instructions for requesting that this information not be made available. If you submit the waiver form as described, then your entry in the Phonebook will be suppressed, and only you will be able to view its contents. This will also remove your listing from subsequent editions of the Campus Directory.

A less drastic solution is now available, where you can suppress just your phone number and leave the rest of your entry available for display. If you use the Change Information function and supply Contact Information (even if it just says "None"), then that will override your phone number.

UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans.