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South Guthrie Community Center Rental Policies and Procedures

The South Guthrie Community Center is a historic
building located in the northern portion of Montgomery County Tennessee, on the
Kentucky border. The historic portion of the building served as a school for
African American Children. The Warfield Rosenwald
School, completed in 1922, followed the architectural style of the Rosenwald
School design for a two-teacher African American school. The construction was
funded by the citizens of the community, the County Board of Education and
Rosenwald funds. Due to consolidation of schools, the school was closed in
1968.

The Warfield Rosenwald School was one of 354
Rosenwald Schools built in Tennessee. There are only thirty know Tennessee
Rosenwald Schools still standing. In 2002, the National Trust named Rosenwald
Schools to its list of American’s 11 Most Endangered Historic Places.

The Warfield School with its addition serves as the
South Guthrie Community Center. We desire to keep respecting and improving this
wonderful, historic building. Please carefully review and meticulously follow
these policies and procedures, and enjoy the Community Center.

APPLICATION
PROCESS:

Complete
the Facility Use Application and submit with deposit.

Please
make all checks of money orders payable to Montgomery County Trustee.

When
scheduling event time, please remember that set-up and clean-up must be
conducted and completed within the hours of the contracted rental agreement.

Facility
Use Applications may be submitted up to one year in advance.

The
Facility Use Application and deposit are due within twenty-four (24) hours of Parks & Recreation approval of request. Rental Fees are due thirty (30) days prior to event.

The
Montgomery County Parks and Recreation Department reserves the right to refuse
rental or use to groups of individuals who have previously used the facility
and left it in poor condition, have outstanding debts with the Department or
violated of Parks policies. In the event the reserved space is needed for
County use or maintenance, the Parks and Recreation Department reserves the
right to reschedule, relocate or deny a request previously approved. In this
event, he group or individual will be given as much notice as possible and a
full refund will be given.

Facility
Users may not charge a registration fee, admission fee, or entrance fee of any
type. No solicitations or sales presentations may be made on County Property
without prior approval. Failure to adhere to this policy will seriously
jeopardize the status of any future rentals. Permission to hold a fundraiser is
limited to non-profit organizations and must be granted by the Director of
Parks and Recreation.

Special
permits are required for use of personal grill, bounce houses and special
events.

DEPOSITS:

Deposit
for South Guthrie Community Center is $100.00 and is due at the time of
reservation.

Deposits
will be refunded in full if the Montgomery County Parks and Recreation
Department staff reports the facility in good and working condition. If any of
the following or other damages are found, then the deposit fee will not be
refunded:

1. There is damage to the facility,
furnishings, equipment, grounds, etc. 2. The facility furnishings, grounds
are not left in as a clean condition (as what was found upon rental) following
the rental time agreement.3. Any rental guests or invitee
displays improper conduct as determined by recreation staff. Improper conduct
shall include, but not being limited to, abusive or threatening language,
physical violence, lewd behavior or apparent intoxication. 4. If damages and/ or cleanup cost
more than the deposit required, the renter will be billed for the difference.

RENTAL
FEES:

Rental
fee for South Guthrie Community Center is $100.00 per day

Audio-Visual
equipment use fee is $25.00 per day

Rental
fees must be paid thirty (30) days prior to event.

CANCELLATION
FEES:

If the renter cancels
event thirty (30) days prior to the event, 100% of the deposit will be forfeited. Rental Fees will be fully refunded.

A
full refund of Deposit and Rental Fees will be granted when the department cancels a reservation.

ACCESS
TO BUILDING:

Access
code to building will be emailed to Facility User by noon (12:00 pm) the day before rental, Sunday rentals will receive the code Friday by noon.

STAFF
RESPONSIBILITY/ AUTHORITY:

Respond
to correspondence in a timely manner.

Ensure
that tables, chairs and any equipment (county owned) is set-up prior to the
contracted event time.

Enforce
all rules governing the use of County owned facilities.

Terminate
contracted event if activity or any guests in attendance misuse the facility or
fail to conform to rules and regulations governing use of the facility. Police
assistance may be called in if staff deems it necessary.

Conduct
a walk-thru before and after the reservation to document the condition of the
facility.

Provide
Facility User with access code to building. .

EQUIPMENT
USE:

Tables
and chairs are available for use. Tables and chairs are not to be taken
outside. Do not drag tables across the floor.

Overhead
projector and audio equipment are available for use at a charge of $25.00 per day.

Kitchen
use is limited to preparation only. No cooking is allowed in ovens. This means
that food may be assembled and may be kept warm using the oven and
perishables and beverages may be chilled in the refrigerator or freezer.

The
Facility User is responsible for all kitchen clean-up. The kitchen area must be
thoroughly cleaned and returned to its original level of cleanliness. This
includes all work areas, ovens, refrigerator, sinks and floors. The Parks
department will provide broom, dustpan, mop and mop bucket. The Facility User
is responsible for all cleaning supplies, paper towels, dish cloths, soap and
other items needed to return the rented area to original state.

Only
clear liquids may go down the kitchen drain. Grease and other food items clog
plumbing.

FACILITY
RULES:

1. When scheduling event time, please
remember that set-up and clean-up must be conducted and completed with-in hours
of contracted rental agreement.2. NO storage is permitted either
before or after the event. All items, including catering and supplies must be
removed the day of the event. The Parks Department accepts no responsibility
for any items left behind.3. Facility user must be available
and onsite for the entire duration of the event.4. Alcoholic beverages are not
permitted on County property.5. Use of tobacco products is
prohibited inside County facilities, playground area and any area on property
where minor children are present.6. Minor children must be supervised
at all times and remain in rented area.7. All decorations must be approved
by Parks staff. Use of nails, tacks, staples or tape is not permitted and
nothing may be hung from the ceiling or light fixtures.8. Use of birdseed, Glitter,
confetti, fireworks, including sparklers is prohibited both inside and outside
the facility. Any violations will result in a forfeiture of a portion of the
deposit.9. Open flames such as candles are
prohibited.10. The use of sound amplifying
equipment must be kept at a minimum noise level that does not disturb
surrounding residents.11. All garbage/ trash must be
removed, by Facility User, from the facility following the event and placed in
the dumpster outside the building. The Parks department will supply trash
liners.12. All floors must be swept and
mopped. The Parks Department will provide the necessary cleaning equipment.13. Food and drinks are no allowed to
the museum portion of the Facility.14. All public access areas,
entrances, exits, corridors, doorways and/or other doorways shall not be
impeded or obstructed by Facility User or attendee. Any vehicles, materials, or
equipment in fire lanes or blocking exits will be removed at Facility Users
expense.

Montgomery County Government complies with the following Civil Rights statutes;
Titles VI, VII, and IX of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973,
Americans with Disabilities Act and the Age Discrimination Act of 1975.