Cash Flow Update

January 25, 2010

January 25, 2010

Dear WIU Campus Community:

After receiving some additional payments from the state of Illinois, the University is still expecting reimbursements totaling $21.6 million. While we are appreciative of these reimbursements, in order to meet our monthly payroll and to avoid furloughs it is still imperative that all University offices continue to limit spending to immediate operational needs only.

All vacant positions for the Spring 2010 Semester only have been frozen; the vice presidents and I will determine exceptions. Fall searches, approved by the appropriate vice presidents, will continue. All purchases over $500, including P-Card purchases and purchases charged on direct pay authorizations (DPAs), as well as all travel requests, must first receive prior approval from the department's vice president. I would like to once again stress that all spending should be limited to immediate operational needs only.

Departments may continue to submit requests for purchase to the Purchasing Office so bids can be obtained. However, orders will not be placed at this time for these requests. Any questions relative to expenditure priorities should be directed to your respective vice president through your supervisor. Please contact the Purchasing Office for questions related to the status of purchase orders.

I appreciate your continued support and understanding during these very challenging times. I will continue to work with other Illinois university presidents and chancellors, as well as with our legislators, to deal with cash flow difficulties. We will also continue to review other strategies for conserving funds as we deal with the FY'10 cash flow and budget planning for FY'11.