Fugro is the world's leading, independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure and natural resources. We provide the technical data and information required to design, construct and maintain large structures and infrastructure in a safe, reliable and efficient manner. Working around the globe, predominantly in energy and infrastructure markets, we employ approximately 11,000 employees in around 60 countries.

Our office in Edinburgh delivers a number of key environmental services supporting projects in both the marine and land environment. We are currently seeking to employ a full time Office Assistant/Receptionist to provide valuable support in our busy teams.

The successful candidate will be required to assist the Office Manager with general administration support and office duties and is expected to be well organised, able to show initiative and demonstrate good attention to detail. You will also need to be able to portray a professional image of Fugro to visitors and telephone callers by dealing with them promptly and courteously in accordance with Company procedures and quality policies.

The responsibilities associated with this position include but are not limited to the following:

Operate Fugro telephone system and deal with general enquiries;

Greet visitors and inform staff member(s) of arrival, tea/coffees;

Deal with incoming/outgoing mail (distribution, delivery);

Provide assistance with all aspects of report production (formatting of documents to company house style);

Coordinate bookings of meeting/conference rooms/office accommodation;

Dealing with bookings for company flat;

Book taxis, vehicle hires, catering and couriers;

Dealing with deliveries incoming/outgoing;

Photocopying, faxing and filing (general and contract);

Provision of fast and efficient word processing service for office in line with company house style and formats;

Responsible for upkeep and ordering of stationery;

Perform general administrative tasks as required;

Work to appropriate office systems/procedures and quality system procedures as directed by line manager;

Input/processing of invoices as required.

REQUIREMENTS

Qualifications required:

GCSE English or equivalent.

Skills required:

Pleasant telephone manner;

An excellent communicator at ease dealing with people at all levels;

Good planning, organisation and time management;

A team worker;

A self-motivator with initiative;

Proactive;

Ability to prioritise and work to deadlines;

Diligent with good attention to detail.

Experience required:

1-2 years' experience providing administration support duties in an office environment and working at reception;

Computer literate and familiar with the use of MS Office applications including MS Word and Excel.

OTHER

Benefits for this role include a competitive salary accompanied by an attractive package including contributory pension scheme, life assurance, 24 days annual leave and private medical insurance.

Applicants who have previously applied for a similar role in our Edinburgh Office need not apply.

Fugro GB Marine Limited is an Equal Opportunities employer. All applications are judged on the relevant skills and experience of the candidate only.

As defined by UK Visa & Immigration, this role is not eligible for company sponsorship. Overseas applicants must be able to demonstrate and prove their eligibility to live and work in the UK. Please refer to UK Visa & Immigration for more information.

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