Accessing Your Inbox

You can access your email inbox on the Sun Java System Messaging Server using one of the following methods:

Select the Inbox subfolder under Folders - your name .

In the Outlook Today view, select Inbox under the Messages category.

Select Inbox under the Outlook Shortcuts view.

Sharing Your Mail Folders

You can grant access to or share one of your mail folders to other users. The user may then subscribe to that shared folder.

To Share One of Your Mail Folders

Right-click the folder you wish to share and select Properties.

The properties dialog for that folder appears.

Select the Permissions tab.

Within the Permissions tab:

If you know the userID of the person to which you want to share this folder, enter the userID and click Add. The specified userID appears in the list below.

If you do not know the userID, click Search to search your address book directory.

Select the userID (or anyone) from the list and choose the permission rights you wish to grant.

The available permission rights are:

Read only

Read and write

Read, write, and manage

None

You must select at least read only in order to share a folder with another user.

If you wish messages to be sent directly to this folder, enable the “Enable direct delivery of email to this folder” checkbox. This enables the ability to send email directly to this folder using the following syntax:

user part of email address + folder name @ domain part of email address

For example, if the checkbox is enabled in John Smith's engineering folder, anybody will be able to send a message to John using the address john.smith+engineering@sesta.com
. This message is delivered directly in the engineering folder. If the checkbox is not enabled, a message sent to such an address is delivered to John Smith's Inbox.

Click Apply to apply changes or OK to apply changes and exit the dialog.

Subscribing to a Shared Mail Folder

To Subscribe to a Shared Mail Folder

In the Folder List, right-click Shared Folders and select Properties.

The Shared Folders Properties dialog appears.

Select the Subscribe tab.

Click Subscribe.

In the Add Shared Folders dialog:

If you know the owner’s userID of the folder to which you wish to subscribe, enter that userID and click Query.

If you do not know the owner’s userID, click Search to search your address book directory for available folders.

The folders that are available to be shared and are not already subscribed by you are listed. Select one or more folders in the list and click Add to subscribe.

Click OK and the subscribed folders appear in the Shared Folders list in the Shared Folders Properties dialog.

Click OK in the Shared Folders Properties dialog and the subscribed folders appear as a subfolder of your Shared Folders.

Unsubscribing from a Shared Mail Folder

To Unsubscribe from a Shared Mail Folder

In the Folder List, right-click Shared Folders and select Properties.

The Shared Folders Properties dialog appears.

Select the Subscribe tab.

A list of subscribed folders appears in the Shared Folders list.

Select the folder from which you wish to unsubscribe and click Unsubscribe.

Click OK and your Shared Folders are updated to remove that folder.

Note

You cannot change the permission rights of a shared folder—only the folder owner can change permissions. You can only view the permissions granted to you.

Working Offline

You can choose to work offline with your Sun Java System Connector for Microsoft Outlook folders.

Setting the Offline and Online Mode

To Work Offline

In the File menu select Work Offline (Sun Java System Connector).

The Work Offline dialog appears.

Click Yes to download messages before going to offline mode. You can set the size limit of the downloaded. See Configuring Mail Properties for instructions on setting these properties.

Next Steps

Once you are in offline mode, Connector for Microsoft Outlook disconnects from the server, and all subsequent operations (for example composing, deleting, and moving messages) will occur on your local machine until you switch back to online mode.

To Return to Online Mode

In the File menu select “Work Offline (Sun Java System Connector).”

The check disappears from this menu item.

Selecting a Folder for Offline Use

You can specify a folder to download for offline use.

To Select a Folder for Offline User

Right-click on the folder you want to download and select Properties.

The Properties dialog for that folder is displayed.

Select the Advanced tab.

Enable the box next to “Select this folder for offline use.”

Click OK or Apply.

Changing the Folder Class

You can use Outlook’s New->Folder menu option to create a folder that contains journal, note, task, or mail items. These items in any newly created folder are stored on the mail server.

Note –

The items in the default Journal and Notes folders are stored on the mail server. The items in the default Calendar, Tasks, and Contacts folders are stored in the calendar server (Calendar and Tasks) and address book server (Contacts). No subfolders may be created under the default Calendar, Tasks, or Contacts.

To Change the Folder Class

Right-click on the folder you want to change and select Properties.

The Properties dialog for that folder is displayed.

Select the Advanced tab.

Enable the box next to Change this folder to contain .

Select which class of folder you want from the pull-down list.

Click OK or Apply.

Synchronizing Folders

You can synchronize a single mail folder or all folders (including mail, calendar, tasks, and contacts). Synchronizing updates the local data from the server. This deletes all local items. All mail attachments and embedded data objects will also be removed.

To Synchronize a Single Mail Folder

From the folders list, right-click on a mail folder.

The folder properties window is displayed.

In the folder properties window, select the Advanced tab.

Click “Empty and resync.”

A dialog appears indicating that the folder is synchronizing. The dialog disappears when complete.