You can add shapes, such as boxes, circles, and arrows, to your documents, email messages, slide shows, and spreadsheets. To add a shape, click Insert, click Shapes, select a shape, and then click and drag to draw the shape.

After you add one or more shapes, you can add text, bullets, and numbering to them, and you can change their fill, outline, and other effects on the Format tab.

To follow these steps, you need to open or create a report. To do that, on the Report tab, click Recent to open an existing report, or click More Reports to select a report from the list in the Reports dialog box or create a new report.

In the open report, on the Design tab, click Shapes.

Click the shape you want, click anywhere in the workspace, and then drag to place the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold Shift while you drag.

Right-click the shape and click Add Text or Edit Text, or just start typing.

Note: The text that you add becomes part of the shape — if you rotate or flip the shape, the text rotates or flips also.

To format and align your text, click the Home tab, and then choose options from the Font, Paragraph, or Alignment groups, depending on the program you're using and what kind of formatting you want to apply. (Text formatting options are limited in Project.)

If you need to add the same shape repeatedly, you can do so quickly by using Lock Drawing Mode.

Note: Instead of adding individual shapes to create a drawing, you might want to create a SmartArt graphic. In a SmartArt graphic, the arrangement of the shapes and the font size in those shapes is updated automatically as you add or remove shapes and edit your text.

On the Insert tab, click Shapes.

Right-click the shape you want to add, and then click Lock Drawing Mode.

Click anywhere in the workspace, and then drag to place the shape.

Repeat step 3 to add the shape as many times as you like.

Tip: To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold Shift while you drag.

After you add all the shapes you want, press Esc to turn off Lock Drawing Mode.

Quick Styles let you apply a style to your shape with one click. You'll find the styles in the Quick Style gallery. When you rest your pointer over a Quick Style thumbnail, you can see how the style affects your shape.

Click the shape you want to change.

Select the Format tab, and in the Shape Styles group, select the Quick Style you want to use.

After adding a shape to a document, you can modify it by adding connector lines, changing the style, adding a mirror image, changing the color, and applying a variety of other effects, such as shadows, glow, and 3-D.

Right-click the shape and click Add Text or Edit Text, or just click inside the shape and start typing .

Note: The text that you add becomes part of the shape — if you rotate or flip the shape, the text rotates or flips also.

To format and align your text, click the Home tab, and then choose the available formatting options. For example, you can change font color, styles, sizes, change alignment or indentation, change the text orientation, to name a few.

You can add a line connector between two shapes to show their relation to one another, such as when you're creating a flow chart or an organization chart.

On the Home tab, under Insert, click Shape, point to Lines and Connectors, and then click the line style that you want.

Hold down the mouse button and draw the line where you want, so that it joins one shape to another.

Tip: To draw a line at a pre-set angle, such as vertical or horizontal, hold down SHIFT as you draw the line.

To group the line and shape together so that they are treated as a single object, hold down SHIFT , click the connector and each shape that it's joined to, and then on the Format tab, under Arrange, click Group
, and then click Group.

PowerPoint for Mac 2011

You can add a line connector between two shapes to show their relation to one another, such as when you're creating a flow chart or an organization chart.

On the Home tab, under Insert, click Shape, point to Lines and Connectors, and then click the line style that you want.

Hold down the mouse button and move the mouse pointer over the first shape until the sizing handles turn red, and then draw from one of the red sizing handles to one of the red sizing handles on the second shape.

Tip: To draw a line at a pre-set angle, such as vertical or horizontal, hold down SHIFT as you draw the line.

To group the line and shape together so that they are treated as a single object, hold down SHIFT , click the connector and each shape that it's joined to, and then on the Format tab, under Arrange, click Group
, and then click Group.

Excel for Mac 2011

You can add a line connector between two shapes to show their relation to one another, such as when you're creating a flow chart or an organization chart.

On the Standard toolbar, click Show or hide the Media Browser
.

Click Shapes
, and then on the pop-up menu, click Lines and Connectors.

Click the line style that you want.

Hold down the mouse button and move the mouse pointer over the first shape until the sizing handles turn red, and then draw from one of the red sizing handles to one of the red sizing handles on the second shape.

Tip: To draw a line at a pre-set angle, such as vertical or horizontal, hold down SHIFT as you draw the line.

To group the line and shape together so that they are treated as a single object, hold down SHIFT , click the connector and each shape that it's joined to, and then on the Format tab, under Arrange, click Group
, and then click Group.

You can add shapes, such as boxes, circles, and arrows, to your workbooks and presentations. (Word Online doesn't support shapes.) To add a shape, select Insert on the ribbon, select Shapes, and then choose a shape.

After you add a shape, you can move it and resize it; add text, bullets, or numbering; and you can change the fill color or outline.

A default-sized shape is immediately inserted in the middle of the visible page.

Select a sizing handle on the perimeter of the shape and drag inward or outward to change the size of the shape.

To create a perfect square or circle (or constrain the dimensions of other shapes), press and hold Shift while you drag.

To move the shape, point the mouse at it until the pointer turns into a four-headed arrow. Then click and drag to move the shape where you want it.

When a shape is selected in your document, a Shape tab appears on the toolbar ribbon. It has buttons for things you can do with the shape such as adding a fill color or outline, or choosing a predefined shape style.

On the Shape tab, select the down arrow next to Outline to open the gallery of outline colors.

Select a color.

At the bottom of the gallery there are also options for the thickness (Weight) of the outline, and whether the outline is solid, dotted, or a dashed line. Point at Weight or Dashes to see a pop-out list of options.