II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Forensic Science Northern Ireland (FSNI) is seeking to establish a contract for the supply, installation and maintenance of automated liquid handling (auto dilutor) systems for alcohol analysis of body fluids for the presence of ethanol for the Analytical Services Team. It is anticipated that this Contract will commence on award for duration of 10 years.

II.1.6)Common procurement vocabulary (CPV)

51430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Forensic Science Northern Ireland (FSNI) is seeking to establish a contract for the supply, installation and maintenance of automated liquid handling (auto dilutor) systems for alcohol analysis of body fluids for the presence of ethanol for the Analytical Services Team.
Estimated value excluding VAT:
Range: between 120 000 and 165 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The client may at any time before the completion of that contract period invite the contractor to agree to extend for periods up to and including 5 periods of 12 months for maintenance and breakdown purposes only for each machine purchased.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

106058

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2015 – 15:00

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.12.2015
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only CPD procurement staff with access to the project on e-tenders ni.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The nature of the requirement did not lend itself to being broken up into lots.
Following award of Contract FSNI will raise a Purchase Order (PO) to the successful contractor for the purchase of the Liquid Handler (auto dilutor) systems. Payment will be made upon satisfactory completion of the delivery, installation, commissioning and training of each Liquid Handler (auto dilutor) system as detailed in the Specification and upon the receipt of a valid invoice. Payment for maintenance will be paid by FSNI on an annual basis following the warranty period by issuing a purchase order for the contracted price of the annual service agreement and upon the receipt of a valid invoice. FSNI endeavour to pay all invoices submitted within 10 working days in accordance with the Government’s prompt payment procedures.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The UK does not currently have any such

Body responsible for mediation procedures

The UK does not currently have any such

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must generally be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of the reasons to Tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained