How HR Can Go Paperless in 30 Days

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already? Maybe you've even already tried scanning employee files to a network shared drive. As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system.

Shortcut To Electronic Files

The typical scanning process is long and drawn out. It typically goes like this: Manually scan each document to your desktop, apply the correct naming convention, creating the appropriate folder structure, and find the right place to save the file, (repeat forever and ever).

For existing files, you can convert and file an entire employee folder in one shot, saving the HR team a ton of time. Simply slide a piece of paper with a barcode in front of each section and scan the whole folder at once. They system will know exactly how to file everything based off of your barcoded sheets.

No More Paper Forms

Most folders are built from forms that the employee has to sign. These are commonly found as tax forms, onboarding documents, policy acknowledgements, and the like. What if you could remove the need to have these forms completed on paper in the first place?

Paperless Benefits

Going forward with electronic employee files brings big benefits for the company. Now HR, Payroll, Leadership, and Supervisor teams can all instantly access the documents they need from anywhere removing any lag-time from common workflows.

Audits are much easier with automated reports to alert HR when staff are missing required documents from their folder, or when a file is coming up for renewal / expiration. You can even give auditors access to just the files they request remotely so they don't have to come into the office.

Best of all, disaster recovery is built-in with a cloud filing system. All of your documents and data are replicated and backed up in real-time so that nothing is ever lost in the event of a disaster. This is a huge improvement from paper files that have to be physically moved or manually replicated to ensure safety during a fire, hurricane, tornado, or flood.

Learn More

If you're ready to get rid of all of the paper in your department, give us a call at DynaFile. Our scan-to-cloud filing solution has been helping HR department move to electronic files and forms for over 15 years.

Developed with simplicity in mind, DynaFile was created in 2000 to help companies manage their paper files more efficiently. Over the years DynaFile has won over clients time and time again by delivering a cloud-based system that is quick to implement and easy to use. By combining scanning automation tools with a robust document management system, DynaFile provides a unique solution that's both practical and affordable.