Internet Architecture Board, G. Huston, Ed.
Internet Engineering Steering APNIC
Group B. Wijnen, Ed.
Internet-Draft IESG
Expires: March 4, 2006 August 31, 2005
Process for the IAB and IESG selection of IAOC membersdraft-iab-iesg-iaoc-selection-02.txt
Status of this Memo
By submitting this Internet-Draft, each author represents that any
applicable patent or other IPR claims of which he or she is aware
have been or will be disclosed, and any of which he or she becomes
aware will be disclosed, in accordance with Section 6 of BCP 79.
Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF), its areas, and its working groups. Note that
other groups may also distribute working documents as Internet-
Drafts.
Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress."
The list of current Internet-Drafts can be accessed at
http://www.ietf.org/ietf/1id-abstracts.txt.
The list of Internet-Draft Shadow Directories can be accessed at
http://www.ietf.org/shadow.html.
This Internet-Draft will expire on March 4, 2006.
Copyright Notice
Copyright (C) The Internet Society (2005).
Abstract
This memo outlines the process by which the IAB and the IESG makes
selections of members of the IETF Administrative Oversight Committee.
Document Revision Notes
[RFC Editor: Please remove this section prior to publication.]
Huston & Wijnen Expires March 4, 2006 [Page 1]

Internet-Draft IAB/IESG Selection of IAOC Members August 2005
The following changes have been made to the draft:
draft-iab-iesg-iaoc-selection-02:
Section 1 Introduction
Added a comment that the Nominations Committee shall use the
qualifications and section criteria described in this document,
and that the ISOC Board of Trustees may also make use of these
criteria and qualifications.
Section 2 Qualifications and Selection Criteria
Added a comment that the Nominations Committee-selected member
is accountable to the entire IETF (as per IESG and IAB-selected
members).
draft-iab-iesg-iaoc-selection-01:
Section 3.1 Nominations and Eligibility
Reworded a potential ambiguity over recusal in selection.
draft-iab-iesg-iaoc-selection-00:
Merged drafts
This document is a merge of the IAB and IESG drafts on IAOC
selection.
draft-iab-iaoc-selection-01:
Confirmation of selected Candidate
On the basis that this is an IAB selection as distinct from an
IETF selection, the step of confirmation of the selected
candidate by the IESG has been removed.
Section 3.4 Timeframe
Extended the time frame to allow for a total time of between 5
to 7 weeks for this process.
Huston & Wijnen Expires March 4, 2006 [Page 2]

Internet-Draft IAB/IESG Selection of IAOC Members August 20051. Introduction
The IETF Administrative Support Activity (IASA) provides the
administrative structure required to support the IETF standards
process and to support the IETF's technical activities. Within this
activity is the office of an Internet Administrative Director (IAD)
and the Internet Administrative Oversight Committee (IAOC). In
addition to the ex-officio roles of the IETF Chair and IAB Chair on
this committee, the IAB and IESG are each responsible for the
appointment of one voting member of this committee.
This memo outlines the process by which the IAB and IESG make their
selections. This process will also be used in the event of mid-term
vacancies that may arise with these positions.
The document also provides guidance to the IETF Nominations Committee
regarding desireable qualifications and selection criteria for IAOC
candidates.
The same guidance may be used by the ISOC Board of Trustees within
their process of IAOC member appointment.
1.1 Overview of IAOC
The IASA is described in [RFC4071]. It is headed by a full-time
Internet Society (ISOC) employee, the IETF Administrative Director
(IAD), an officer empowered to act on behalf of the IASA at the
direction of the IAOC.
The IAOC's role is to provide appropriate direction to the IAD, to
review the IAD's regular reports, and to oversee the IASA functions
to ensure that the administrative needs of the IETF community are
being properly met. The IAOC's mission is not to be engaged in the
day-to-day administrative work of IASA, but rather to provide
appropriate direction, oversight and approval.
As described in [RFC4071], the IAOC's responsibilities are:
o To select the IAD and provide high-level review and direction for
his or her work. This task should be handled by a sub-committee,
as described in [RFC4071].
o To review the IAD's plans and contracts to ensure that they will
meet the administrative needs of the IETF.
o To track whether the IASA functions are meeting the IETF
community's administrative needs, and to work with the IAD to
determine a plan for corrective action if they are not.
Huston & Wijnen Expires March 4, 2006 [Page 3]

Internet-Draft IAB/IESG Selection of IAOC Members August 2005
o To review the IAD's budget proposals to ensure that they will meet
the IETF's needs, and review the IAD's regular financial reports.
o To ensure that the IASA is run in a transparent and accountable
manner. While the day-to-day work should be delegated to the IAD
and others, the IAOC is responsible for ensuring that IASA
finances and operational status are tracked appropriately, and
that monthly, quarterly, and annual financial and operational
reports are published to the IETF community.
o To designate, in consultation with the IAB and the IESG, the
person or people who carry out the tasks which other IETF process
documents say are carried out by the IETF Executive Director.
The IAOC's role is to direct and review, not perform, the work of the
IAD and IASA. The IAOC holds periodic teleconferences and face-to-
face meetings as needed to carry out the IAOC's duties efficiently
and effectively.
1.2 Overview of Selection Process
In brief, this document describes the time frame and procedures for
the IAB and IESG to solicit public input and make a selection for the
position.
2. Desirable Qualifications and Selection Criteria for IETF Nominated IAOC members
The qualifications and selection criteria described in this section
shall be used by the IAB and IESG in selecting a suitably qualified
candidate for the IAOC position. As described in [RFC4071] the IETF
Nominations Committee also has the responsibility to select IAOC
members, and the Nominations Committee shall also use these
desireable qualifications and selection criteria to guide their
selection process. The same guidance may be used by the ISOC Board
of Trustees within their process of IAOC member appointment.
Candidates for these IAOC positions should have knowledge of the
IETF, knowledge of contracts and financial procedures, and
familiarity with the administrative support needs of the IAB, the
IESG, and the IETF standards process.
The candidates are also expected to be able to understand the
respective roles and responsibilities of the IETF and ISOC in this
activity, and be able to articulate these roles within the IETF
community.
The candidates will also be expected to exercise all the duties of an
Huston & Wijnen Expires March 4, 2006 [Page 4]

Internet-Draft IAB/IESG Selection of IAOC Members August 2005
IAOC member, including being prepared to undertake any associated
responsibilities, including the setting of administrative support
policies, oversight of the administrative operations of the IETF,
representing the interests of the IETF to the IAOC, and be able to
undertake full participation in all Committee meetings and Committee
activities.
In the case of the IAB-selected member of the IAOC, this individual
does not directly represent the IAB. Similarly for the IESG-selected
member of the IAOC, this individual does not directly represent the
IESG. The IAB and IESG selected members are accountable directly to
the IETF community.
In the case of IAOC members selected by the IETF Nominations
Committee, such members do not represent any particular sub-grouping
of IETF participants. IETF Nominations Committee selected IAOC
members are accountable directly to the entire IETF community.
3. IAB and IESG Selection Process of an IAOC member3.1 Nominations and Eligibility
The IAB and IESG will alternate year by year in making a public call
for nominations on the ietf-announce@ietf.org mailing list. The
public call will specify the manner by which nominations will be
accepted and the means by which the list of nominees will be
published.
Self-nominations are permitted. Along with the name and contact
information for each candidate, details about the candidate's
background and qualifications for the position should be attached to
the nomination. All IETF participants, including working group
chairs, IETF Nominating Committee members, IAB and IESG members are
eligible for nomination.
IAB members who accept a nomination for an IAB-selected position will
recuse themselves from IAB selection discussions. Similarly, IESG
members who accept a nomination for an IESG-selected position will
recuse themselves from IESG selection discussions.
3.2 Selection
The selecting body will publish the list of nominated persons prior
to making a decision, allowing time for the community to pass any
relevant comments to that body.
The selecting body will review the nomination material, any submitted
comments, and make their selection.
Huston & Wijnen Expires March 4, 2006 [Page 5]

Internet-Draft IAB/IESG Selection of IAOC Members August 20053.3 Care of Personal Information
The following procedures will be used by the IAB and IESG in managing
candidates' personal information:
o The candidate's name will be published, with all other candidate
names, at the close of the nominations period.
o Except as noted above, all information provided to the IAB or IESG
during this process will be kept as confidential to that body.
3.4 Term of Office and Selection Timeframe
The IAB and IESG expect to seat their selected committee member at
the first IETF meeting of every second year, for a two year term of
office. The IAB and IESG will alternate each year in undertaking a
selection, except for the initial selection. For the first year the
IAB and IESG will operate their selection process concurrently. Also
for the first year the IESG-selected candidate will serve on the
committee for an initial term ending with the first IETF meeting of
the following year, and the IAB-selected candidate will serve for a
term one year longer than the IESG-selected candidate. Thereafter
the candidates will be seated for two year terms.
Basic time frame requirements for the selection process are as
follows:
o 2 - 3 weeks for solicitation of nominations.
o 3 - 4 weeks for review of nominees, deliberation and selection.
In November of every year, the selecting body of that year will
announce the specific dates for the selection process for that year,
following the guidelines above.
3.5 Mid-term Vacancies
This document describes the process for the general appointment of
IAB-selected and IESG-selected IAOC members. However, if the
appointed member is unable to serve the full two year term, the
selecting body may, at its discretion, immediately select a
replacement to serve the remainder of the term using the interim
process defined in Section 3.5.1. If the selecting body does not
invoke the interim process, the next biannual selection process will
fill the vacancy.
Huston & Wijnen Expires March 4, 2006 [Page 6]

Internet-Draft IAB/IESG Selection of IAOC Members August 2005
Intellectual Property Statement
The IETF takes no position regarding the validity or scope of any
Intellectual Property Rights or other rights that might be claimed to
pertain to the implementation or use of the technology described in
this document or the extent to which any license under such rights
might or might not be available; nor does it represent that it has
made any independent effort to identify any such rights. Information
on the procedures with respect to rights in RFC documents can be
found in BCP 78 and BCP 79.
Copies of IPR disclosures made to the IETF Secretariat and any
assurances of licenses to be made available, or the result of an
attempt made to obtain a general license or permission for the use of
such proprietary rights by implementers or users of this
specification can be obtained from the IETF on-line IPR repository at
http://www.ietf.org/ipr.
The IETF invites any interested party to bring to its attention any
copyrights, patents or patent applications, or other proprietary
rights that may cover technology that may be required to implement
this standard. Please address the information to the IETF at
ietf-ipr@ietf.org.
Disclaimer of Validity
This document and the information contained herein are provided on an
"AS IS" basis and THE CONTRIBUTOR, THE ORGANIZATION HE/SHE REPRESENTS
OR IS SPONSORED BY (IF ANY), THE INTERNET SOCIETY AND THE INTERNET
ENGINEERING TASK FORCE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE
INFORMATION HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Copyright Statement
Copyright (C) The Internet Society (2005). This document is subject
to the rights, licenses and restrictions contained in BCP 78, and
except as set forth therein, the authors retain all their rights.
Acknowledgment
Funding for the RFC Editor function is currently provided by the
Internet Society.
Huston & Wijnen Expires March 4, 2006 [Page 9]