The application of a user management process implies the treatment of "lifespan". A "NetID" is created when a user joins the organisation, undergoes change directly related to the activity of the user within the university and is finally deactivated when said user leaves.

- the entire period of study at the University- the entire period of employment within the University- the length of the assignment/involvement with the University (referred to as temporary accounts)

NetID expiration/deactivation:

The validity of an account is directly linked to the administrative status of the user. Once the user concludes his/her stay or activity with the University, his/her account expires and is temporarily disabled. Hence, the user is no longer able to access the IT infrastructure.

The administrative data of a user relies directly on the enrolment status as follows:

Once a student concludes his studies, the ULB email account will remain accessible until the re-enlistment deadline (30th of October). Towards the end of this period, a notifying email will be sent to the user informing him/her of the pending deactivation of the email account. Past the deadline, a forbearance period of 4 weeks is granted, in order to do the necessary steps to save the contents of the mailbox. Following the end of the forbearance period, the account enters a deactivation period of an additional 4 weeks, in which the user may not access it. Lastly, after these additional phases, the account is deleted and all data linked to it is destroyed.

In the event of resignation or dismissal, the user loses all accesses. Towards the end of his leave, a notifying email will be sent to the user informing him/her of the pending deactivation of the email account. Past the deadline, a forbearance period of 4 weeks is granted, in order to do the necessary steps to save the contents of the mailbox. Following the end of the forbearance period, the account enters a deactivation period of an additional 4 weeks, in which the user may not access it. Lastly, after these additional phases, the account is deleted and all data linked to it is destroyed.

These accounts have a fixed validity of one year. Towards the end of this period, a notifying email will be sent to the email address linked to this account informing him/her of the pending deactivation of the email account. If the user doesn't respond, the account will be deactivated after the usual forbearance period of 4 weeks.The account is deleted 8 weeks after the notification email and all data linked to it is destroyed.

Special cases

For ALUMNI users (provided the user has obtained a diploma from the University), the account will remain valid until the 31st of December of the year following graduation.

Retired (but active) members of the University are entitled to a prolonged period of use. For users who are pre-retired or retired, emeritus title holders, the account can be conserved, provided a request is made and accepted by the Human Resources Department.

Scientific collaborators and ex terns may be granted different collaborator statuses (such as volunteer) if they wish to pursue an official activity within the University. The procedure is described below: