Migration to Header Level Posting (HLP) - AS Native Tax

Overview

For existing Accounting Seed users, migrating from Billing and Payable Line Level Posting (LLP) to Header Level Posting (HLP) will require some changes in your settings. The majority of the migration steps are related to page layouts. After you complete the steps in this article, contact Customer Support to enable HLP.

Note: If you have the Orders & Inventory module installed, in order to enable Header Level Posting (HLP), you must be using the Weighted-Average Cost methodology.

Note:If you are installing Accounting Seed for the first time with our Iris release, HLP is the system default. Therefore, the migration process is unnecessary.

Migration to Header Level Posting (HLP)

Modify Existing in-use PDF Formats

Modify any existing in-use PDF formats to reference the new Billing PDF pages for Product and Service. Otherwise, create new PDF formats to reference the new PDF pages for the following:Note: For more information, refer to the Create a Custom PDF Format knowledge article.Visualforce name:

Add the Transactions related list.Note: In addition to the above, if you are using Salesforce Lightning, edit the Lightning page to add the Transactions related list. To add this related list, select the “Related List - Single” component. For more information refer to the Add a Single Related List section of the Edit Page to add a Lightning Component article.

Modify the Billing Lines related list properties to make sure the following are included:Note: Up to ten fields can be selected. Therefore, to add the below fields, you might need to remove some existing fields in the Related List Properties - Billing Lines dialog box.

Tax Group

Sub-Total

Tax Amount

Total.

Billing Line

Remove the Transactions related list.

Add the following fields:

Tax Group

Sub-Total

Tax Amount

Total.

Edit the following to the MassAddEditRows field set:

Sub-Total

Tax Group

Tax Amount.

After you complete the changes above, the Billing Line related list on the Billing screen should look similar to the below example screen. Also, the Transactions related list should be available. Note:Click here to view the above image in full screen.

Add the Transactions related list.Note: In addition to the above, if you are using Salesforce Lightning, edit the Lightning page to add the Transactions related list. To add this related list, select the “Related List - Single” component. For more information refer to the Add a Single Related List section of the Edit Page to add a Lightning Component article.

Modify the Payable Lines related list properties to make sure the following are included:Note: Up to ten fields can be selected. Therefore, to add the below fields, you might need to remove some existing fields in the Related List Properties - Payable Lines dialog box.

Unit Cost

Sub-Total

Tax Amount

Total.

Payable Line

Remove the Transactions related list.

Add the following fields:

Unit Cost

Sub-Total

Tax Amount

Total (Existing field API name: AcctSeed.Amount).Note: This was previously labeled “Amount” and may already be on your page layout as “Total.”

Edit the MassAddEditRows field set to include the following:

Quantity

Unit Cost

Sub-Total

Tax Group

Tax Amount

Total (Existing field API name: AcctSeed.Amount).

After you complete the changes above, the Payable Line related list on the Payable screen should look similar to the below example screen. Also, the Transactions related list should be available.

It is necessary to post all Billings/Payables that have calculated taxes using Accounting Seed (AS) Native Tax LLP functionality. This is because of the two different ways that taxes are determined under Line Level Posting (LLP) versus Header Level Posting (HLP). If the taxes are not being calculated, then this is not necessary. However, it is considered a best practice to establish a cut-off in migrating from LLP to HLP.

Close out Prior Periods under LLP

Best Practice:Close out prior periods under LLP. Implement HLP at the inception of a new accounting period.

Contact Customer Support to switch over from LLP to HLP

After completing the migration process, contact Customer Support to switch over from Line Level Posting (LLP) to Header Level Posting (HLP).