Booking Terms & Conditions

Terms & Conditions of Partypods Photo Booth Hire

SUMMARY OF KEY TERMS OF HIRE:

(Full Terms will be supplied on booking and are available on request)

1. The Contract

The Contract will commence when we receive your signed booking confirmation form along with your deposit and shall terminate upon delivery of the services or as otherwise detailed in accordance with these Terms.

2. Rules of Use

a. Users of the Partypod Photo Booth should be aware that, at your request, photographs taken whist using the service will be available to view, upload and/or purchase, via the gallery on our website and/or may be shared via Facebook and otherwise released into the public domain. You are responsible for ensuring this is appropriate for your guests.

b. We ask that all persons using the services refrain from taking any food, drink and/or sharp objects into the Partypod.

c. To ensure we are able to maintain the highest standards of cleanliness and presentation of Our Equipment We request that you notify your Partypod attendant of any instances of soiling, spillage or damage.

d. Will not tolerate any abuse or threatening behaviour to any of our staff or abuse of the Partypods equipment. We retain the right to terminate this contract immediately in cases where our staff feel they are being abused or threatened or the Partypods Photo booth equipment is being, or is in danger of being, damaged due to the actions of any persons attending your event. (Wherever possible and reasonable to do so we will speak with you or the venue first to try to resolve the matter before any termination is enacted.)

N.B You will be fully responsible for any loss or damages caused by you or your guests or other attendees at the event in relation to the Partypods Photo Booth equipment or employees/contractors howsoever caused.

3. Logistical Requirements

a. The Partypod Photo Booth is designed for indoor use only.

b. We require a floor space of two metres by three metres which will be enough for the footprint of the photo booth and allow space for people to gather around. This must be within 10 metres of a single standard electrical power socket.

d. The Partypod Photo Booth can only be situated on a firm flat surface, so if your event is in a marquee or similar temporary structure, a suitable base will be required. Our standard price assumes clear access at ground floor level.

d. If Our Partypod attendant deems the proposed location as unsafe for operation then we reserve the right to not operate the booth.

e. You must ensure, in advance, that the venue allows reasonable access for loading and suitable parking once the Equipment has been unloaded.

f. We normally allow two hours to set up the photo booth, although it can be done in less time, and we can dismantle the booth in approximately 1 hour. However, it does depend on where the booth is situated in the venue – every job is different.

g. If you are hiring the venue in which the Partypods equipment will be used please also allow plenty of time within the period of hire to allow for these set-up and take-away elements of the service and for us to check the equipment with you before we leave to ensure the equipment is in the state in which it was first supplied.

4. Price and Payment

We require a non refundable deposit of £75 payable within 5 working days of making your booking. The outstanding balance and any other monies due for additional services requested by you subsequent to making your booking must be fully paid, in clear funds, not less than 7 days prior to your event date. Any booking made at short notice may require special arrangements of balance payments

You are reminded that our standard price assumes clear access at ground floor level. Where this cannot be achieved additional charges may be applied.

5. Cancellation

If you are able to give more than 21 days notice of your cancellation we will retain your deposit but you will not be liable to make any further payments.

If you give less than 21 days notice of your cancellation we will retain all monies paid and where you have not yet paid in full you will be liable to us to pay the remaining balance of the fees and any other monies due for additional services requested by you.

If you are a consumer the above does not affect your statutory rights to a “cooling off” period under The Consumer Protection (Distance Selling) Regulations 2000.

6. Responsibilities

You are responsible for ensuring we have access to the event venue and to appropriate facilities, including, without limit, by arranging, in good time and at your own expense, all permits, licenses or other permissions necessary to enable us to gain access to the venue and perform the services.

7. Use of Photographs

Photographs taken whilst using the service will be available to view, upload and/or purchase, via the gallery on our website and/or may be shared via Facebook and otherwise released into the public domain by you or any guest attending your event.

If you request that we upload/share photographs taken at your event to Facebook you are responsible for ensuring you and any other guests accessing the photographs abide by the Facebook Terms of Use which can be found at http://www.facebook.com/terms.php.

With respect to any photographs taken by us during your or your guests use of the services you grant us a world-wide, royalty free and non-exclusive license to reproduce, modify, adapt and publish such photographs for the purpose of displaying, distributing and promoting the specific gallery to which such photographs were submitted, or for the purpose for which such photo or graphic was submitted to the services and to use these photographs for our own advertising and promotional purposes in connection with the services.

8. Limitation of Liability

Neither party shall have any liability for any direct, indirect, incidental, special or consequential damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if we have been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the service; (ii)data, information or services purchased or obtained or messages received or transactions entered into through or from the Service; (iii) unauthorised access to or alteration of Your photographs, transmissions or data; (iv) statements or conduct of any third party using the Services; or (v) any other matter relating to the Service.

Notwithstanding the above clause and save in the case of death or personal injury caused by the negligence of ourselves, for which our liability shall be unlimited, our liability under this contract shall be limited to the price paid by you for the services.

You agree to indemnify us and hold us harmless against any costs, claims or demands made by any third party due to or arising out of the photographs you submit, post to or transmit through the services, any use by you, us or anyone else of the photographs and/or the services, or your violation of any rights of another or arising out of your failure to comply with your obligations under this contract.

9. General

In the event that Partypods is not ready to commence at the agreed time due to our fault, then we will still give you the agreed hire period by extending the finishing time of the hire. In the event that the hire does not start at the agreed time, as setup has been delayed due to any unforeseen circumstances that are no fault of picture booth, then the hire will still end as per the agreed time on booking form. In the event that we have set up in time but the hire does not start at the agreed time due to over running of previous activities by you or venue, the hire will still end as per the agreed time on booking form.

Partypods cannot be held responsible for any circumstances that may prevent us from attending your event, these may include but are not limited to severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfill your hire due to events beyond our control we will contact you or the venue as soon as possible. In these instances our liabilty will be limited to refunding all of monies paid.

Provider agrees to have a Photo Booth operational for a minimum of 80% during this period; operations may need to be interrupted for maintenance of the Photo Booth.

Your booking is not confirmed until you receive a booking confirmation letter or email from us.

On booking your Photo Booth Hire you accept and agree to the Terms & Conditions.