1. Minutes of the December 12, 2008 Senate meeting were
approved (unanimously).

2. Chair’s report

a. David Chin has agreed to be the Faculty Senate
parliamentarian

b. The Budget Working Group had its first meeting yesterday
and will meet weekly. The details and minutes will be posted on-line in the
OVCAFO website. VC Cutshaw has said the process will be as transparent as
possible.

The State of Hawai‘i has to balance its budget (by law). UH
has submitted a budget to the Governor reflecting a 10% reduction (of the
discretionary funds part of the UH budget). Mānoa absorbed 64% of the UH cut.
The VCAFO informed the Budget Working Group that the 10 % reduction amounts to
$7.9m, which will be absorbed through $3m in energy savings, $2m in not filling
open positions and $2.6m in anticipated tuition increase income. The anticipated
future cuts, however, are likely to be greater than 10%. At this time, it is
unknown what the eventual request from the Legislature/Governor will be for the
UH, and details will likely not be known until mid-May, when the Legislature
completes its session and submits it to the Governor.

c. Status of PBRC Reorganization. The SEC asked VC
Ostrander to write a document outlining the details of this reorganization; this
in turn was passed to CAB and CoR for review. The SEC has met with the executive
committee of PBRC. CAB and CoR have met both with VC Ostrander and the executive
committee of PBRC. On Monday, January 26, 2009, the SEC will meet with the
Chairs of CAB and COR and VC Ostrander to review the CAB/COR reports.

d. The VCAA search is in active progress: Dr. Reed
Dasenbrock will be visiting our campus as a candidate for this position. He is a
former dean of the College of Arts and Sciences and Provost of the University of
New Mexico and currently holds the position of Cabinet Secretary for the State
of New Mexico’s Department of Higher Education. He will present his vision for
UHM and be available for questions in a public meeting that will be held Monday,
January 26th, 4:30-6:00 p.m. in the Architecture Auditorium.

e. Presidential search: the search firm is soliciting input
and will be on campus on January 23rd from 9:00 a.m. to 12:00 noon in
Hemenway Theater. It is important for Senators, faculty and staff to attend this
meeting and express their views on the desirable qualifications candidates of
this position should have.

SEC Chair Keil will invite the Chair of the Search Advisory
Committee, former regent Donna Tanoue, to our faculty senate and congress
meeting on February 18, 2009, to give a progress report on the status of the
search. This should also provide a forum for Senators and faculty to ask
questions and express their views on the qualifications of potential candidates.

A senator asked if a position description exists; Keil
answered that it does, and it has been published. It was noted that the ad does
not mention the type of terminal degree required of potential candidates.

f. Senate elections

Last year there were only about 30 new senators required
for election, but this year there will be about 50 needed. Senators are urged to
solicit candidates for the upcoming elections from their faculties. Carol
Kellett, chair of CFS, has provided a series of dates for the process.

3.Old Business

a. Resolution on the Director search for the Cancer
Research Center of Hawaii was proposed by Robert Cooney.

Resolution on the
Search for a Director of the Cancer Research Center of Hawai‘i

Whereas the need to initiate a search for a new Cancer
Center Director has resulted from the recent resignation of its former director,
Dr. Carl Vogel, and

Whereas the future success of the Cancer Research Center of
Hawai‘i is highly dependent upon recruitment of the best individual possible as
Center Director, and

Whereas the faculty of the Cancer Research Center of
Hawai‘i strongly support an impartial and unrestricted search for a new director

Be it resolved that the Faculty Senate of the University of
Hawai‘i requests the University administration and Board of Regents to ensure
that the search process is conducted in line with the guidelines established by
the Senate Executive Committee with the Chancellor’s office for executive
searches and that the best candidate is identified and selected through a
comprehensive international search.

VC Ostrander reported that the search committee has been
formed and the Chancellor is about to announce it. He had asked the faculty in
the Center to suggest names and many of them are on the committee. An RFP for a
search firm has been put out and expired December 18. They were shortlisted in
consultation with the chair of the committee and one was selected. Cancer
Research Center faculty received an email update 10 days ago from him, he said.

Dr. Cooney asked VC Ostrander if he followed the procedures
for hiring of executives, as approved by Chancellor Hinshaw and which are
referred to in the resolution. VC Ostrander stated that he believed he did; it
was agreed that the process for finding names would be reviewed when VC
Ostrander would meet with the SEC on Monday, January 26, 2009.

David Ross called the question and the motion was seconded.
There was no further discussion. The resolution was approved unanimously (voice
vote).

b. Resolution to establish a standing committee on
assessment, presented by the Chair of CAPP, Susan Hippensteele.

RESOLUTION
TO APPROVE A PROPOSAL TO ESTABLISH A COMMITTEE ON ASSESSMENT AS A PERMANENT
COMMITTEE OF THE MANOA FACULTY SENATE

WHEREAS the purpose of the Committee on Assessment (COA) is to lead coordinating
and monitoring assessment activities and to develop assessment policy directed
at understanding and improving educational effectiveness, and

WHEREAS, the COA will serve as a repository of assessment activities, provide
consultation to the Administration and relevant offices regarding gaps in
available assessment information, recommend changes in assessment processes,
review the usefulness of assessment strategies, and ensure that Mānoa uses
assessment data to inform decision-making and improve student learning, and

WHEREAS, COA will be staffed by the Assessment Office, and work closely with the
Office of Faculty Development and Academic Support, General Education Office and
General Education Committee, and the Office of the Vice Chancellor for Academic
Affairs and will have the following responsibilities:

Voting members (must include at least two members from Faculty Senate who
will be Chair and Vice-Chair of the COA):

• 4 faculty from the Colleges of Arts and Sciences, chosen to ensure academic
diversity

• 5 faculty from the remaining Mānoa Colleges/Schools or Units, each from a
different College/School or Unit

Non-voting ex-officio members:

• 1 SEC liaison

• 1 Director of the Assessment Office

• 2 students, one graduate and one undergraduate, and

WHEREAS, voting members and the SEC liaison will be appointed by the Mānoa Faculty Senate (MFS), the
undergraduate representative will be appointed by the Associated Students of the
University of Hawai‘i (ASUH) and the graduate representative will appointed by
the Graduate Student Organization (GSO), and

WHEREAS, voting members serve two-year terms (renewable for a maximum of one
additional term), such that there is at least 40% overlap in committee
composition over consecutive terms, and quorum consists of a majority of the
voting membership, and

WHEREAS, COA reports to the MFS and the Chairperson has the following duties:

• Preside at all meetings and ensure that minutes are taken

• Develop an agenda for each meeting

• Appoint subcommittees as necessary

• Coordinate the writing of COA reports

• Liaise with the Faculty Senate, administration, and the university community,
and

WHEREAS, the Vice-Chair will perform the duties of the chair in the event that
s/he is unable to serve, and

WHEREAS, at minimum, this organizing document shall be reviewed, and amended as
appropriate, every five years at the end of the fiscal year (starting June 30,
2014) by the Faculty Senate in accordance with Senate Bylaws. Particular
responsibility falls upon the COA to periodically and regularly review this
document in terms of its structure, faculty participation on the committee, and
the success of its resulting operations, and to report on needed revisions to
the MFS, then be it

RESOLVED, The Mānoa Faculty
Senate approved the establishment of a Committee of Assessment as a permanent
committee of the Mānoa
Faculty Senate.

David Ross proposed that the name of the committee be
changed to the Manoa Assessment Committee, so as to forestall confusion with the
already existing CoA (Committee on Athletics).

A senator asked if the committee would have a
representative of the VCAA’s office on it. Dr. Hippensteele said this would not
be necessary given the administrative location of the Mānoa Assessment Office.Senator Ross questioned this assumption.

It was asked why the appointment period was two years
rather than three years. Members of the audience spoke in favor of having voting
members (with the exception of the Faculty Senate representatives, whose term is
two years) serve for three years.

Both these proposals were entertained by the Chair of the
committee and accepted as friendly amendments.

A senator questioned whether there was sufficient faculty
interest to staff this proposed committee.

Senator Inazu pointed out that there was also a committee
coordinated by VCAA Quigley to handle assessment issues; in response Senator
Ross said that the Faculty Senate Task Force on Assessment had been told that
this group (the MACC) would be or had already been disbanded. It was confirmed
by Monica Stitt-Bergh that the original MACC had been disbanded, but that to
fill the gap until the new committee comes into existence, Administration has
created a new group with the same name made up of Associate Deans and some
Directors.

There is also a Council on Program Reviews, set up by the
Chancellor. A senator with knowledge of this spoke to point out the difference
between the Council on Program Reviews and the proposed Committee on Assessment.

The question was called, and seconded. It passed with one
vote against.

c. A resolution to include student learning outcomes (SLOs)
on UHM-1 and UHM-2 forms was presented by Chair Hippensteele of CAPP. This
resolution had been discussed at the previous Manoa Faculty Senate meeting.

resolution to
include student learning outcomes (SLOs) on UHM-1 and UHM-2 forms

WHEREAS, with the introduction of new WASC Standards that
will be in effect as of July 2008, that is:

“1.2 Educational objectives are clearly recognized
throughout the institution and consistent with stated purposes. The institution
develops indicators for the achievement of its purposes and educational
objectives at the institutional, program and course levels. The institution has
a system of measuring student achievement, in terms of retention, completion and
student learning. The institution makes public data on student achievement at
the institutional and degree level, in a manner determined by the institution”
and

“2.3 The institution's student learning outcomes and
expectations for student attainment are clearly stated at the course, program
and, as appropriate, institutional level. These outcomes and expectations are
reflected in academic programs and policies; curriculum; advisement; library and
information resources; and the wider learning environment.”

The MANOA FACULTY SENATE RESOLVES that, as part of good
teaching practice, all courses should clearly state the expected Student
Learning Outcomes (SLOs), as part of published syllabi, and that for any new
courses or course changes submitted on forms UHM-1 or UHM-2, SLOs must be
included in the justification section. These SLOs should reflect the SLOs of the
program under which the course is listed.

Senator Ross moved to commit this resolution to the Manoa
Assessment Committee.

Motion passed with two opposed and three abstained.

d. Senator Tiles provided an update of the Process
Committee, which was asked by the Chancellor to finish its deliberations by the
end of the Fall semester (but finished them before the beginning of the Spring
semester). Background is available at

Senator Tiles observed that prioritization review data
should be looked at with a fresh set of eyes in conjunction with the Strategic
Plan. There should be a semester devoted to a campus-wide review so as to result
in an implementable document (not merely a vision) and this should be re-entered
into a cyclical process of prioritization, she said.

Senator Tiles stated that it was the feeling of the
committee that it is better to have a start on the process; there will
inevitably be problems, as the campus is too complex to completely prioritize a
priori. Empirical data are necessary as well. This process cannot determine the
budget decisions, but can inform it. The survey done by CAB suggests that the
faculty does not want to see across-the-board cuts.

A senator pointed out that there were a lot of questions
about UHM averages in the document. Senator Tiles stated that such data could be
provided by the VCAA’s office.

A senator asked what response the Chancellor has made to
the report. Keil replied that there has been no response as yet. However, it was
discussed at the MET meeting yesterday (reported VC Ostrander from the floor)
and there was general support. VC Ostrander noted that Dean Alan Teramura (who
chaired the committee) has been briefing the Chancellor during the process.

A senator asked if Athletics would be included in the
prioritization. Senator Tiles reported that the universal quantifier means All
(that is, all programs would be reviewed and prioritized). Another Chancellor
asked what the status of the professional schools would be reviewed as well, and
the answer was yes.

Senator Keil said he looked upon this document as one for
the future of UHM, but budget cuts will have to be made by July 1 and it is
unlikely that all the data needed for prioritization would be available by that
time.

4.New Business

a.Resolution
to Approve a Bachelor of Arts in Creative Media

Senator Hippensteele proposed a resolution for CAPP. She
noted that this was inherited by CAPP when she joined that committee about two
years ago, and thus has apparently been pending or under discussion for some
unspecified time.

WHEREAS, The Academy for Creative
Media (ACM) was established by the Board of Regents in January 2004 “within the
Colleges of Arts and Sciences at the University of Hawai‘i at Mānoa” as an academic unit
focusing on the study and production of cinematic and digital media; and

WHEREAS,
while a
unit within the Campus Wide Programs of the Office of Vice Chancellor for
Academic Affairs (VCAA) under the direction of the Assistant Vice Chancellor and
Director for Undergraduate Education, ACM has established an extensive
curriculum and major degree requirements, approved by the Colleges of Arts and
Sciences and the VCAA; and

WHEREAS, the Creative Media major,
as a new program, has been administered through the Interdisciplinary Studies
(IS) Program; and

WHEREAS,
ACM has
experienced noteworthy growth in its four years, expanding from two (2) FTE
faculty and one FTE APT position offering three (3) courses to nine (9)
permanent FTE faculty (eight (8) currently filled) offering thirty-nine (39)
courses in the areas of digital cinema, computer animation and game design, and
critical studies; and

WHEREAS,
student
enrollment has grown from thirty-seven (37) in Spring 2004 to three hundred
forty-two (342) in Fall 2008 while majors have grown from 0 to 95 in Fall 2008
with twenty-nine (29) student graduates with the Creative Media major; and

WHEREAS, ACM has a strong record of fundraising that
includes $1.5M in donations and contracts as of Fall 2008, therefore, be it

RESOLVED, the
Faculty Senate recommends the Board of Regents approve the Bachelor of Arts in
Creative Media.

Senator Ross questioned the relevance of the donations to
the thrust of the resolution. Senator Hippensteele observed that it was probably
useful information. She noted that questions have been asked about the expensive
nature of the program (equipment, etc) and therefore the point was relevant.

Senator Ross asked about the proportion of tenured faculty
in the program who have the terminal degree in their field. Dr. Brislin replied
that two have PhDs, four have MFAs, and two do not. One (Dr. Brislin himself) is
tenured, and four are coming up for tenure.

A senator spoke in support of the measure.

The question was called and seconded. There were no further
comments. The resolution was approved with one vote against and no abstentions.

b. The next senate meeting will be on February 18 and it
will be a joint Senate-Congress meeting. This was voted on; all were in favor.

c. Faculty Senate response to the Process Committee report.

Keil reported that the Process Committee’s report needs to
be put in place urgently if it were to be of any use. The Chairs of CAPP and CAB
had pointed out that an important document like this should be given to our
standing committees, reviewed, and reported back to Faculty Senate. The SEC met
with members of CAPP and CAB on Monday, January 19, 2009 and drafted a response
to the document.

FACULTY SENATE RESPONSE TO THE REPORT OF THE

CHANCELLOR'S PROCESS COMMITTEE

WHEREAS, the Faculty Senate of the University of Hawaii at
Mānoa (Senate) has examined the Draft Report of the Chancellor's Process
Committee (Report) and supports in principle a transparent, bottom-up process of
prioritization as outlined in the Report; and

WHEREAS, the Senate also has concerns about the timeline
for implementation of the process, which is expected to substantially change the
long-term character of the University, because it precludes meaningful
consultation by affected groups, and

WHEREAS, we are concerned that this process cannot, in the
time allotted, be implemented in a manner that gives proper attention to
academic integrity and the long-term health of the University, be it

RESOLVED, that the Senate recommends the process be carried
out so as to prioritize care and due diligence over speed, and ensure that
external deadlines do not drive decisions with enduring ramifications for the
academic integrity of the University, and

RESOLVED, that proposed changes to the process be accepted,
considered, and incorporated after the nominal January 23 deadline and
throughout the process of prioritization to include an immediate request for
comment on the appropriateness the rubrics and ranking procedures as part of
data collection from all programs engaged in the review process, and

RESOLVED, that a step be added to the timeline in which the
process itself is evaluated, that the process for this evaluation be spelled out
in advance, and that faculty will have an active role in the creation and
implementation of this evaluation, and

RESOLVED, that the scope of the process should be expanded
to include nonacademic units, including all administrative units and offices up
to and including the Office of the Chancellor, and

RESOLVED, that if the process leads to any proposals that
include reorganization or elimination of programs as defined in the Report, such
proposals should be explicitly tied to, and justified by, a timeline in cost
savings and/or other clearly articulated benefit to the University, and

RESOLVED, that the Senate shall have the opportunity to
fully review and respond to any proposals or outcomes resulting from the
process.

The Senate understands that external considerations might
require the Administration to make some policy decisions in advance of the
conclusion of this process and states that such decisions should be carried out
in a manner consistent with the points above, with an emphasis on transparency
and shared governance.

Faculty Senate Chair Keil stated that most SEC members
recommend that this be handled as a motion (which stays internal to Mānoa) not
as a resolution (which will make its way to the Board of Regents). He then read
the draft into the minutes. Keil then repeated his comment that budget decisions
are likely to have to be taken faster than is implied by the Process Committee
report.

Senator Tiles proposed modifying the words “non-academic
units” to “Athletics and all administrative units.” One clause of the motion was
modified as follows:

RESOLVED that the scope of the process should be expanded
to include athletics and administrative offices up to and including the Office
of Chancellor.

Professor Chesney-Lind remarked on how difficult it is to
do these things and emphasized the need for great care. Keil responded
emphasizing the long-term nature of the process. Professor Chesney-Lind
responded that everyone is always in support of such proposals until their own
department is on the list.

It was proposed that the existing document be modified to
take the form of a motion for the purpose of presenting the Senate’s feedback to
the Chancellor. The Senate will consider the conversion of the motion to a
resolution at the February 18, 2009 meeting. This action passed with one Senator
opposing.

Hearing no further suggestions for discussion, the meeting
was adjourned at 4:40pm.