Erasmus+ Internship Mobility Program

This program enables registered university students to receive professional training and/or gain work experience in a company or organization abroad. Internship is the acquisition of applied work experience by the student in the field they are studying. Term of internship is 2 months for undergraduate and graduate students.

1. What status should the host organization have?Students may be placed in the following institutions:• Companies• Training Centers• Research Centers• Other Institutions

2. Application criteria• A 2-month acceptance from the host organization• Required GPA (2.20 for undergraduate, 2.50 for graduate and postgraduate students)• If student has utilized other activities while pursuing the same degree, total duration of all activities cannot exceed 12 months.

3. Selection criteria and process• The number of grantees will be determined annually by the National Agency in accordance with the grant allocated to the country for the year.• Information, document requirements and selection criteria for the Erasmus Internship Mobility will be posted on the intranet from January onwards.• Estimated primary quotas for all faculties will be announced when receiving submissions.• Students apply to the Internship Office via e-mail, enclosing their 2-month Internship Acceptance Letter from the host company, Resumes and Transcripts.• Undergraduate students: English language score will be calculated by (ENG 101 x 0.4) + (ENG 102 x 0.6).Graduate students: Your submitted TOEFL / IELTS score will be considered as your English language score.• The following criteria and weighted points apply when assessing applications:Academic achievement: 50%Language score: 50%Previous utilization or placed for a future term: -10 points (out of a total of 100 points)**In addition to academic achievement and language score, if the applicant has benefited from another Lifelong Learning Program or Erasmus+ mobility scheme while pursuing the same level of academic degree, 10 points will be subtracted for each and every activity utilized (regardless of whether internship or education) when calculating academic achievement and language score averages.• The Internship Office calculates and lists the average score of each applicant.• All applicants are ranked from the highest to the lowest score by faculty, and the top-scoring students are selected depending on faculty quotas.• Results are notified to all applicants in writing.

4. Required documentsDocuments to be obtained by the student prior to departure:• Letter of acceptance for 2-month internship• Learning Agreement for Traineeship• Agreement signed with student• Online language exam: Prior to beginning the activity, students must take an exam in the language of their internship on the Online Language Support system.Documents to be submitted by the student upon return:• A letter of assessment regarding the internship abroad The “Evaluation of the trainee” section of the Internship Agreement• Certificate of Attendance: A signed and stamped certificate issued by the host organization, certifying the student's attendance and start and end dates. A copy of the student's passport is also requested to confirm the time spent abroad. The total mobility period is the shorter of the two durations.• Passport copy A photocopy of the student's passport containing the related entry and exit date stamps is obtained to verify the duration the student spent abroad.• Final Student Report: Students are asked to fill out the online EU Survey by using the Mobility Tool. Students must complete the survey after the end of the activity.• Online language exam: Students who complete their activities are required to retake the OLS language exams.

5. Payment to the studentFor the grants allocated to countries please click here. Grants are paid to students in two installments. 80% of the grant is paid before departure, and the remaining 20% is paid after the student submits all required documents, depending on the mobility duration as verified by the Certificate of Attendance and passport entry/exit dates, and taking into account the student's level of success and fulfilling their responsibilities. Deductions may apply to students who do not fulfill their responsibilities and/or are unsuccessful. Payments are made in Euros. 6. Host institutions that admit SU students with Erasmus grantsFor the list of institutions that admit SU students with Erasmus Grants, please click here.

IMPORTANT REMINDERS• European Union Institutions, EU Agencies, institutions that implement EU programs and receive grants for this purpose, and diplomatic missions of the student’s country in the host country are not eligible for Erasmus internships.• Internships may not be used for research, analysis and similar studies as part of the student’s academic efforts in the field of study.• A student is not required to have compulsory internship among diploma requirements to be eligible for this program. However, the sector in which the internship takes place should be related to the student’s diploma program.• Students who are selected but not placed in an internship program due to insufficient funds or other reasons do not acquire a “vested right” to be sent the next year. Students are independently reviewed, assessed and selected every time they apply.• Students may not be selected for an Erasmus internship if no host organization is available.• Students are required to obtain Health Insurance, Liability Insurance and Accident Insurance prior to internship.• Students are responsible for passport and visa applications, other procedures for traveling abroad, and finding accommodation. • Students in all years of education and graduates within 12 months of their graduation are eligible for internship. In case of internships after graduation, the application must have been filed prior to the student's graduation (second year for associate degrees, fourth year for undergraduate degrees). Students who have already graduated may not apply.• In case of master's and PhD students applying in their first semesters, when their transcript is not ready, their graduation grade in their immediately prior degree will be used. Similarly, in case of transfer students incoming from another higher education institute who do not have calculated GPAs yet, the GPA as shown in the transcript issued by their former institution will be used.Internship in own country: A foreign student residing in Turkey for a limited period of time is eligible to travel to the country of which they are a national for internship; however, such students may be given lower priority in the selection process.• Non-grant (zero grant) students: Students may take part in activities without receiving grants if they desire. Non-grant students are subject to the same eligibility and assessment criteria as other students, and go through the same procedures. The difference of non-grant students is their exclusion from budget calculations and not receiving grant payments. Not receiving grants does not exclude a student from the selection process. • Total activity duration: The total mobility period for a student while pursuing the same academic degree (either undergraduate, master's or PhD), within the Lifelong Learning Program if any, and Erasmus+ mobility program may not exceed a cumulative of 12 months. Even if no grant is provided, the total mobility duration of a student may not exceed 12 months within the same degree. When the student completes one degree and moves on to the next (e.g. completes undergraduate education and continues to a master's program) they will be eligible for another 12 months of mobility within their new degree. In other words, a student may be eligible for up to 36 months of mobility with 12 months in every degree. Part of this mobility allowance may be used for education, and part for internship. Maximum cumulative durations will apply in each case.Compulsory exams: Selected students will take an exam on the internship language both before and after internship. The Online Language Support system will be used for this purpose. Exams do not affect the selected status of entrants. The two exams before and after the activity are intended to measure the change in the student's language proficiency. Taking both exams is compulsory. The scores of these exams will be visible only to the student and the sending institution.• Optional language courses: After taking the initial language exam, students may join online language courses if they believe that they need to improve their language skills. The course must be in the same language as the exam.• Use of electronic documents: The agreement signed with the student must bear original signatures. Other documents (such as documents issued by the partner university) that cannot be obtained with original signatures may be submitted as copies (photocopies as well as electronic formats including pdf and jpeg) provided that they are confirmed to be genuine.• Returning before the end of the planned activity period: Internship must continue for a minimum of 2 months. The activity must be continuous. If the host institution remains closed due to holidays, the internship may be interrupted. Students will continue to receive grants during the closure, but the closure period will not be added to the minimum internship period. The holidays of the host institution should be learned beforehand to ensure that the total activity duration will meet minimum requirements after closures are subtracted from the total duration. In the event that the student returns before completing the minimum term except for force majeure situations, internship will be rejected and no grant paid. If the student returns early due to force majeure situations (family reasons, health issues, natural disasters), internship will be accepted provided that the force majeure situation is documented, and the student will be paid a pro rata amount of grant based on the number of days spent abroad. Please contact the National Agency for Turkey in case of force majeure situations.• Internship must be complete no later than September 30, 2016.