Section 3: Maintenance Plans

Developing a Maintenance Plan

One of the most important items in maintenance management
is developing a good plan to guide operations within the district.
Districts should develop long range strategies and one-year maintenance
work plans to implement those strategies. The one-year plan should
be developed after the respective district maintenance budget has
been determined. The plan should be a result of analyzing historical
quantities of work performed and the resulting level of service.

Rehabilitation or Resurfacing—Maintenance
needed to prepare roads scheduled for rehabilitation and/or preventive
maintenance should be determined and planned. Work such as base repairs,
milling and inlay, edge repairs and blade level ups should be performed
in advance to insure proper curing and performance analysis before
resurfacing.

Labor Intensive Activities—These activities
should be analyzed to determine if more cost effective measures
can be performed. For example, a road that has a large amount of
edge raveling or failures should be patched and then edge sealed.
The edge seal is a preventive measure that will reduce future labor
intensive patching.

Section Plans—The maintenance plan should
start at the maintenance section level and then can be compiled
to determine the district plan.

The maintenance plan is developed in the Maintenance Management
System (MMS) using the Plan Matrix window. The maintenance plan
should be constrained by available resources including budget and
staff. Work is planned by planning activity, which is a grouping
of related maintenance function codes. The plan should include state
force and contracted work.

Performance guidelines have been developed to assist with
constraint of the plan and define the typical resource (labor, equipment,
and material) requirements and costs associated with maintenance
activities. They provide estimated costs and duration for resources
for an activity. These guidelines can then be used later to compare
actual performance with estimated performance for each activity.
They may also be used to estimate resource requirements for budgeting. Performance Guidelines
can be defined at the state, district or maintenance section level
and should be reviewed annually at the beginning of the planning
cycle. Contractor costs for various activities are also available
in the system.

The plan Matrix window may be used as an interactive leveling
tool to ensure the quantity of work scheduled across various activities
in your plan does not exceed the FTE (full-time equivalent) resources
that will be available to execute it.