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Criminal Justice Information Network Governing Board : a report to the General Assembly

Criminal Justice Information Network Governing Board : a report to the General Assembly.

Criminal Justice Information Network Governing Board Report
to the
Chairs of the Senate and House Appropriations Committees,
the
Chairs of the Senate and House Appropriations Subcommittees on Justice and Public Safety
and the
Fiscal Research Division of the General Assembly
April 15, 1998
In 1994 the General Assembly appropriated monies for the study of a Criminal Justice Information
Network ( CJIN) which was completed and reported to the General Assembly in April 1995. The study
identified a comprehensive plan to establish a statewide Criminal Justice Information Network which is
detailed in the Criminal Justice Information Network Study Final Report dated April 7, 1995. Based on
this plan, the first steps were taken to create CJIN in 1996 when the General Assembly created the CJIN
Governing Board ( hereafter, Board). The Board was subsequently directed to provide the following
report.
During the 1997 Session of the General Assembly, the Board was directed to report on the following:
· “( 1) The operations of the Board, including the Board’s progress in developing data- sharing
standards in cooperation with State and local agencies and the estimated time of completion
of the standards;
· ( 2) The operating budget of the Board, the expenditures of the Board as of the date of the
report, and the amount of funds in reserve for the operation of the Board;
· ( 3) A long- term strategic plan and the cost analysis for statewide implementation of the
Criminal Justice Information Network; and
· ( 4) The status of the implementation of the mobile data network system, including the
amount of funds spent on the system as of the date of the report and the long- term costs of
implementing the system statewide.”
The Board was further directed to give an interim report by November 1, 1997.
BOARD OPERATIONS AND DATA- SHARING STANDARDS:
Operations of the Board
Section 23.3 of Chapter 18 of the Session Laws of the 1996 Second Extra Session established the
Criminal Justice Information Network Governing Board. The Board was established with an
appropriation of $ 400,000 in non- reverting funds. Of these funds, $ 100,000 was designated for operating
funds while the remaining $ 300,000 was designated for the Data Sharing Standards project identified
within the CJIN Study Final Report. There were no staff positions established for the Board and it was
placed within the Department of Justice for administrative purposes only.
During the later months of 1996 the various appointments were made to the Board and Governor James
B. Hunt, Jr. called the first meeting on February 17, 1997. During the meeting and as directed by the
establishing legislation, Richard Moore, Secretary of the Department of Crime Control and Public Safety,
was elected Chairman of the Board. The Board also elected Ronald P. Hawley, Assistant Director of the
State Bureau of Investigation, as Vice- Chairman.
1998 CJIN Governing Board Report to the General Assembly
Page 2
Since then the Board has met three times with the next meeting scheduled for Friday, April 24, 1998 in
Wilmington, North Carolina. The Board has addressed a number of significant issues during its short
tenure. Several of the more significant issues include the project approach for the Data Sharing Standards
Project, review of the Mobile Data Network project administered by the North Carolina State Highway
Patrol and the guidance of the Statewide Magistrate System being implemented by the Administrative
office of the Courts ( AOC). In addition, there have been actions taken regarding the Board’s direction in
funding issues. These have resulted in the support of grant requests as well as funding requests to the
General Assembly.
Board actions and discussions are documented in the minutes of the various meetings. Minutes are
available upon request of the CJIN office.
Data- Sharing Standards
As envisioned in the CJIN report, the data sharing standards project was initially estimated to cost
approximately $ 2,000,000 with annual recurring costs of approximately $ 792,000. Thus, the $ 300,000
appropriated for the project presented one of the earliest decisions for the CJIN Board. The question: how
to move forward and identify appropriate Data Sharing Project expectations within the funding
limitations. To address this issue, the Board approved a plan to proceed with the Data Sharing Standards
Project at its February 17, 1997 meeting by authorizing the submission of a grant proposal to the
Governor’s Crime Commission. This approach used the $ 300,000 appropriated by the General Assembly
as matching funds and allowed the Board to obtain a funding level sufficient to begin work on the project.
With the additional grant funding of $ 287,017, the first year budget is set at $ 382,690, and the scope of
the project is to target the most critical data first. The total two year project is estimated at $ 859,860 with
recurring annual costs of $ 300,000.
In addition to the funding limitations, the project has been administered in an ad hoc fashion due to the
absence of staff. Given the absence of staff to run the project, SBI Assistant Director Ronald P. Hawley
has operated as the Board’s project manager.
Even with the above noted limitations, the Data Sharing Project is still progressing and has been
established to provide for the most effective return on our investment in a timely manner. The Board has
hired a project manager and business analyst to manage this project. In addition, an Executive Group has
been established to oversee the effort. This group is comprised of state and local officials who will insure
that the approach provides for the earliest return on the investment toward establishing critical standards.
These individuals, who are volunteers, bring the appropriate balance of state and local interests to the
decision making process.
Utilizing valuable input from local officials working as a part of the Executive Team for this project, the
main focus of the project is data sharing standards for those data elements used in interfacing with local
agencies. The project is scheduled for completion by March 1, 1999. This project plan will allow for the
development critical data- sharing standards so as to support key CJIN application development such as
the Statewide Magistrate System, commonly referred to as the Criminal Tracking System - Magistrate
Module. A copy of the statement of work and the project plan have been provided to fiscal research staff.
1998 CJIN Governing Board Report to the General Assembly
Page 3
OPERATING BUDGET OF THE BOARD
Expenditures and Reserves
The General Assembly appropriated $ 100,000 for the operations of the Board during the 1996 Second
Extra Session. To date, the Board has utilized $ 4,473.19 in travel and per diem expenses. Balance on
hand is $ 96,429.81 which is non- reverting.
The $ 300,000 Data Sharing Project funds are non- reverting and now being utilized as matching money to
the federal grant dollars obtained through the Governor’s Crime Commission. Including the $ 300,000,
the total budget for the project is $ 859,860. To date, the project has spent $ 1,250.50.
Additional CJIN Funding - State Agencies
For the purposes of fully understanding the monies allocated and costs associated with the CJIN effort,
there are other funding amounts that should be identified. They are listed by the project for which they
are associated. The detail associated with this money will be identified in a subsequent part of this report.
· Criminal Justice Information Network Feasibility Study:
$ 769,000 FY 94/ 95 State Appropriation
· Mobile Data Network ( CJIN- MDN) - State Highway Patrol:
$ 3,288,000 FY 96/ 97 State Appropriation
$ 4,106,600 FY 97/ 98 State Appropriation
$ 4,000,000 Federal Grant Funds
· Statewide Automated Fingerprint Identification System ( SAFIS) - State Bureau of
Investigation:
$ 1,000,000 FY 97/ 98 State Appropriation
$ 2,500,000 FY 98 Federal Grant Funds
· Statewide Magistrates System ( Criminal Tracking System) - Administrative Office of the
Courts:
$ 2,000,000 FY 97/ 98 State Appropriation
$ 0,396,000 FY 97 Federal Grant Funds
$ 4,000,000 FY 98 Federal Grant Funds
· Networking and Security - State Bureau of Investigation:
$ 3,500,000 FY 98 Federal Grant
· $ 11,163,600 Total State Appropriations
$ 14,396,000 Total Federal Grant Funds
$ 25,559.600 TOTAL DIRECT FUNDING TO CJIN
Additional CJIN Funding - Local Agencies
The Governor’ Crime Commission has awarded over $ 6,900,000 in federal grant funds to local law
enforcement agencies for CJIN related projects. This includes such items as automated fingerprint
capture devices and mobile data terminals, but also includes automated records and crime reporting
1998 CJIN Governing Board Report to the General Assembly
Page 4
systems. In addition to the federal funds awarded by the Crime Commission, the U. S. Department of
Justice has also provided over $ 20,000,000 in grants directly to local units of government for law
enforcement purposes. These funds have been provided as a result of the Local Law Enforcement Block
Grant Program, which began in 1996. Local law enforcement agencies have been encouraged by the
Crime Commission to use the funds for CJIN related procurements, and many have done so.
Personnel
As previously noted, there have been no permanent positions appropriated to support the Board.
Although this was acceptable in the earlier days as the Board began its work, the enormity of the tasks
associated with this effort have outgrown the capacity of the various agency representatives to handle the
Board’s work in an ad hoc fashion. As already noted in this report, the Data Sharing Project has been
slower in developing due in part to the fact the project manager had administrative obligations for an
entire division within a state agency. Indeed, this report has been handicapped by these same limitations.
As the Board began its work, there were the slow moving organizational requirements of getting started
that allowed time to work Board needs in with the daily efforts of the various agency representatives.
However, the Board is now fully functional and has been extremely successful in moving the CJIN plan
forward through the acquisition of both State and Federal funding. This success has greatly increased the
work of the Board to the point that it is no longer possible for the ad hoc efforts of the past to support and
move it forward. The time available from the various agency representatives to address Board needs is
now required by the agencies to focus on the development pieces of the plan, i. e., Statewide Tracking,
Networking Security, and Statewide AFIS.
In order to respond to the ever growing demands of CJIN, the Secretary of Crime Control and Public
Safety Richard Moore authorized the use of an existing position within the State Highway Patrol to be
allocated as a Administrative Assistant. This person will be used to handle the growing administrative
demands on the Board. In addition, the administrative assistant will provide support for Secretary
Richard Moore and Assistant Director Ronald P.` Hawley who currently function cooperatively as the
“ Executive Director” of CJIN.
Although this additional support will assist with the efforts of CJIN, it will not replace the need for a full
time Executive Director who will direct the daily activities of CJIN. It is therefore hoped, that as the
General Assembly reviews this report and reflects on the growing demands of this developing network, it
will see the need for and support permanent positions for the Director and the Administrative Assistant
positions.
CJIN Board Membership
During a recent presentation to the Appropriations Subcommittees on Justice and Public Safety by
Senator Thomas LaFontine Odom and Mecklenburg County officials, the issue of CJIN Board
membership was raised. This issue is also a source of concern for many of the Judicial Branch agencies
whose elected members feel there is inadequate representation. Based on these facts, this issue has been
included in the report for the purpose of fully informing the General Assembly.
Table 1 lists the current CJIN Governing Board membership, including Board member and who he or she
was appointed by. Table 2 lists the CJIN Governing Board membership as initially proposed by the CJIN
Study Committee.
1998 CJIN Governing Board Report to the General Assembly
Page 5
TABLE 1
CJIN Governing Board Membership
( Current Membership)
Board Member Appointed By:
Director or employee of State correction agency Governor
Employee of NC Department of Crime Control
and Public Safety
Governor
Representative recommended by the Association
of Chiefs of Police
Governor
Two representative of general public
recommended by the President Pro Tempore of
the Senate
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina municipality and recommended by the
President Pro Tempore of the Senate
General Assembly
Two representative of general public
recommended by the Speaker of the House of
Representatives
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina county recommended by the Speaker of
the House of Representatives
General Assembly
Employee of the Attorney General Attorney General
Representative recommended by the North
Carolina Sheriffs’ Association
Attorney General
Director or employee of the Administrative Office
of the Courts
Chief Justice of the North Carolina Supreme
Court
Either a Clerk of Superior Court or District
Attorney
Chief Justice of the North Carolina Supreme
Court
Chair or member of the Information Resource
Management Commission ( IRMC)
Chair of the Information Resource Management
Commission
Active member of the North Carolina Chapter of
Public Communications Officials International
President of the North Carolina Chapter of Public
Communications Officials International
1998 CJIN Governing Board Report to the General Assembly
Page 6
TABLE 2
CJIN Board Membership
( Membership As Initially Proposed)
Board Member Appointed By:
Director or employee of State correction agency Governor
Employee of NC Department of Crime Control
and Public Safety
Governor
Representative recommended by the Association
of Chiefs of Police
Governor
Representative of general public recommended by
the President Pro Tempore of the Senate
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina municipality and recommended by the
President Pro Tempore of the Senate
General Assembly
Representative of general public recommended by
the Speaker of the House of Representatives
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina county recommended by the Speaker of
the House of Representatives
General Assembly
Employee of the Attorney General Attorney General
Representative recommended by the North
Carolina Sheriffs’ Association
Attorney General
Director of employee of the Administrative Office
of the Courts
Chief Justice of the North Carolina Supreme Court
Clerk of Superior Court Chief Justice of the North Carolina Supreme Court
Two judges of the trial division of the General
Court of Justice
Chief Justice of the North Carolina Supreme Court
District Attorney Chief Justice of the North Carolina Supreme Court
Chair or member of the Information Resource
Management Commission ( IRMC)
Chair of the Information Resource Management
Commission
1998 CJIN Governing Board Report to the General Assembly
Page 7
It should be noted that this original recommendation for Board membership included additional
representatives from the Judicial Branch of Government due to the large number of constituents involved
with criminal justice and public safety. It developing this recommendation, considerable effort was
exerted to insure balances between the branches of government as well as the levels of government.
Although the Board has yet to take an official position on the issue of proper representation, members
have expressed concern and further debate is planned.
LONG- TERM STRATEGIC PLAN AND COST ANALYSIS INCLUDING THE MOBILE DATA
NETWORK
In the original CJIN Study Final Report there were a number of initiatives that were identified that, if
completed, would establish a solidly integrated Criminal Justice Information Network. Those initiatives,
as identified in the CJIN Study Final Report, are listed below and provide the framework for addressing
the long- term plan and cost analysis.
Management: Governing Board
Infrastructure: Data Sharing Standards
CJIN Network Security
TCP/ IP ( Networking Protocols)
End- User Technology
Mobile Data and Voice Network ( CJIN- MDN and CJIN- VTN)
Applications: Statewide Automated Fingerprint Identification System ( SAFIS)
Statewide Magistrate System ( Criminal Tracking System - Magistrate Module)
Statewide Identification Index
Statewide Integrated Criminal History Repository
Statewide Warrant System
Courtroom Automation
Juvenile Justice Information Systems
Your support in the 1996 legislative session through the establishment of a Board established the
foundation for this work and considerable progress has been made to date.
For example, the last phases of developing the Mobile Data Network are scheduled for completion
between 2000 and 2001. The SAFIS is looking to deploy its first phase of live scan devices in 1999 and
could complete state coverage within the same time frame if the second phase funding is obtained.
Finally, the Criminal Tracking System - Magistrate Module has been piloted and is the foundation for
developing the system requirements. In each of the cases noted above, the Board was able to utilize the
leadership and support provided by the North Carolina General Assembly to seek additional funding to
further the individual projects.
For the next five years, the Board will focus its attention on the completion of the projects currently
underway while identifying the next initiatives that would provide the most return on the investments
already made. Given the ever changing technological scene and the Board’s experience in its first years
of existence, to strategically plan beyond five years would not be productive. However, keep in mind that
for beyond five years, the Board has a long- term objective which remains as valid as it was when first
established.
· “ To identify alternatives for development of a statewide criminal justice information network that will
enable a properly authorized user to readily access and effectively use information regardless of its
location in a national, state, or local databases.”
1998 CJIN Governing Board Report to the General Assembly
Page 8
The Board will continue to follow this objective as it explores the next steps beyond the five years.
The following details the progress made with CJIN to date. It includes original initiatives that became
projects such as the Statewide Magistrate System ( Criminal Tracking System - Magistrate Module),
Statewide Automated Fingerprint Identification System ( SAFIS), Courtroom Automation, and the Mobile
Data Network. Further, there will be discussion on those initiatives that have either received or requested
funding, but have not begun. These include the Network and CJIN Security, Statewide Mobile Voice or
Voice Trunking Network ( CJIN- VTN), Juvenile Justice Information Systems, and End- User Technology.
There has been much progress made and the next five years should continue that trend. As these projects
approach completion, the CJIN Governing Board will focus its attention to developing a single
comprehensive Statewide Criminal History Repository.
Statewide Magistrate System ( Criminal Tracking System - Magistrate Module)
An automated magistrate system would allow magistrates to produce warrants and other processes on a
real time basis and would reduce the amount of effort required to produce a single process. Standardized
language formerly written for each warrant could be automatically filled in upon the keying of codes in
predefined fields. An automated magistrate system would also reduce inefficiency by eliminating
redundant data entry and would free up clerk time currently spent re- entering warrant information into the
AOC’s Criminal Court Information System ( CIS). Information would also be much more accurate if it is
only being entered once.
Standard offense codes keyed into the system by a magistrate, tied to the appropriate statutory citation
and offense information could be printed on charging documents. Magistrates would no longer have to
look up charging information from manual tables. This would reduce the errors from copying charging
codes and text from manual tables.
With an interface to the AOC’s CIS Criminal System, all warrant information could be captured in a
timely manner which would greatly benefit clerks - who would not have to rekey the documents and law
enforcement - who would be able to search statewide on outstanding warrants.
As of the date of this report, $ 2,400,000 has been received for this project. In addition, there is an another
$ 4,000,000 identified in the FY 1998 Federal budget. This funding will allow for this project to move
forward with development and is scheduled for completion by January 1, 2001. This completion date is
contingent upon the additional funding of $ 2,350,000.
When the Magistrate System is fully deployed, it is expected to cost $ 8,750,000. The recurring
support costs are estimated at approximately $ 2,250,000 per year for 5 years.
Statewide Automated Fingerprint Identification System ( SAFIS)
This project is designed to provide for the electronic submission of fingerprint data to the State Bureau of
Investigation from every county in North Carolina. The submission of electronic data will contribute
greatly to CJIN in two extremely significant ways. First, the data can be transferred and examined within
acceptable time frames. This will allow for positive identification of arrested individuals within minutes
rather than the current situation which takes months. It is this positive identification that will allow for
better decisions about the individuals being processed and could result in saving lives.
Second, the speed and quality of electronic data will allow for timely updates to the criminal history
record. Completing this statewide system for electronic submission is a critical step toward a
comprehensive integrated criminal history record. In the interim, the data will be exchanged
1998 CJIN Governing Board Report to the General Assembly
Page 9
electronically from the SAFIS to the Criminal History Record Information ( CHRI) housed at the State
Bureau of Investigation.
The implementation of this project has begun and is planned in two phases. The first phase has been
supported with the State appropriation of $ 1,000,000. This is being used to match for a Governor’s
Crime Commission grant and will allow for the use of an additional $ 2,250,000. With this money
approximately 48 additional counties will receive Live Scan devices. The implementation for these is
scheduled to begin in the third quarter of 1998 and run through March 1999. Completion of phase two of
this project is contingent on the $ 2,500,000 funding request which will be included in the CJIN expansion
budget requests for FY 98/ 99. If funding is received, phase two should begin in the fourth quarter of
1998 and be completed by December 1999. There will be recurring support costs associated with the
system. These costs are to be covered by leasing costs paid by the local departments.
The SAFIS for criminal submission of fingerprinting is expected to cost $ 6,750,000 when fully
implemented and recurring costs for networking and maintenance of approximately $ 1,310,400.
CHART
Criminal Justice Information Network
SAFIS – Live Scan Implementation
Phase One 1997 – 1998
( broken down by county -- did not convert)
CHART
Criminal Justice Information Network
SAFIS – Live Scan Implementation
Phase Two 1998 – 1999
( broken down by county -- did not convert)
CHART
Criminal Justice Information Network
SAFIS – Live Scan Implementation
( broken down by Current Situation, Phase One, Phase Two, and Totals -- did not convert)
1998 CJIN Governing Board Report to the General Assembly
Page 12
Mobile Data Network
The State Highway Patrol has utilized a logical, phased- in approach as its method of deployment for
expanding the service area of the Criminal Justice Information Network - Mobile Data Network ( CJIN-MDN).
A central site to house the CJIN- MDN message switch, radio network controllers, and
telecommunication peripherals was established at the State Highway Patrol Information Management
Unit. This facility is located on state government property jointly occupied by the State Highway Patrol
and State Bureau of Investigation in Raleigh, NC. The Patrol utilizes technical and logistical assistance
from the SBI Division of Criminal Information, National Crime Information Center, Administrative
Office of the Courts, Department of Correction, Division of Motor Vehicles, State Information Processing
Service ( SIPS), and local government agencies to assist in managing the network.
Full statewide coverage was initiated with the implementation of CJIN- MDN Phase One during fiscal
year 1996- 97. Phase One, funded through state appropriations and a federal grant from the Governor’s
Crime Commission ( Drug Control and System Improvements - Byrne Grant # 130- 196- 15B- D038),
established the network control center and furnished mobile data service following the Interstate 85 and
Interstate 95 corridors from Virginia to the South Carolina state lines. Phase One cost: $ 2,500,000,
provides service to 20 North Carolina counties; serves a population of 3,784,858 citizens; and, made
CJIN access possible for 217 criminal justice agencies in the coverage area.
CJIN- MDN Phase Two, currently being installed, will be completed by June 30, 1998. Phase Two,
funded through state appropriations and a federal grant from the Governor’s Crime Commission ( Drug
Control and System Improvements - Byrne Grant # 130- 1- 97- 15B- D- 080), is expanding the mobile data
coverage area to an additional 32 counties; serving an additional population of 2,169,081; and, making
CJIN access possible for another 285 criminal justice agencies. Phase Two cost: $ 2,900,000.
The initial phases of CJIN- MDN are being built on the concept of “ Shared Resources”. Costs to all
participating agencies are reduced by simply sharing available resources that constitute the network. In
formulating partnerships with other state agencies and local governments, the State Highway Patrol shares
resources such as engineering support, network monitoring and troubleshooting, currently licensed 800
MHZ frequencies ( spectrum), a premier microwave communication system used for data transport, and
other network administrative responsibilities in return for their sharing of resources such as tower sites,
base station controllers, leased telecommunication lines, digital sending units, and access to 800 MHZ
Radio Frequency ( RF) infrastructures that are already in place. A standard Memorandum of Agreement is
used to validate the sharing of resources, provides an itemized list of resources shared with the network,
and identifies which agency is providing the resource.
It is projected that CJIN- MDN can be completed in four phases, with a proposed fifth phase to be
implemented if needed.
CJIN- MDN Phase Three is currently planned for fiscal year 1998- 1999. The Governor’s Crime
Commission has recommended a federal grant to assist in funding CJIN- MDN Phase Three. Phase Three
will provide mobile data service to 23 additional counties; will serve a population of 855,887 citizens; and
will make CJIN access possible for 144 criminal justice agencies in those counties. Phase Three, as
proposed, will be completed by June 30, 1999 and will cost $ 2,900,000.
CJIN- MDN Phase Four is planned for implementation during fiscal year 1999- 2000, unless funding is
provided sooner. Phase Four, as proposed, will expand mobile data coverage into the last 25 counties of
North Carolina. This phase will serve a population of 449,417 citizens and extend CJIN access to an
additional 128 criminal justice agencies. Phase Four is projected to cost $ 2,800,000.
1998 CJIN Governing Board Report to the General Assembly
Page 13
CJIN- MDN Phase Five is an optional phase. Phase Five has been proposed in an effort to insure
complete and sound mobile data coverage throughout North Carolina. Once the network has been fully
deployed, a thorough engineering analyst will be conducted to evaluate and determine if any geographic
areas of the state are receiving weak or unacceptable RF signals. If so, funding provided by Phase Five
will be used to provide “ fill in” base station transmitters to resolve the problem, or, to add additional
capacity in areas experiencing excessive activity. Phase Five, if completely utilized, will cost $ 1,200,000.
To insure full and long term satisfaction, the CJIN- MDN technology provides North Carolina with a
complete solution to current requirements and provides a data communications road map that will grow
with the state’s changing needs well into the next century. The involvement of the criminal justice and
public safety community is essential to the success of CJIN- MDN. The integrated mobile data network
will provide services to criminal justice agencies, regardless of size or location within the state. It
provides a method for interagency networking and data communications utilizing advanced technology,
while sharing basic resources.
CJIN- MDN, once fully implemented, is projected to cost a total of $ 12,500,000. Recurring costs
should not exceed $ 250,000 per year. The attached spreadsheet itemizes costs for each phase and
summarizes total cost for the multi- phase project.
1998 CJIN Governing Board Report to the General Assembly
Page 15
1998 CJIN Governing Board Report to the General Assembly
Page 16
1998 CJIN Governing Board Report to the General Assembly
Page 17
CHART
Criminal Justice Information Network
Mobile Data Network
( broken down by phase -- did not convert)
CHART
Criminal Justice Information Network
Mobile Data Network
Summary
( did not convert)
1998 CJIN Governing Board Report to the General Assembly
Page 19
Courtroom Automation
The CJIN Study Final Report identified several “ milestone” projects towards the development of a
statewide criminal justice information network. One of the four “ milestone” projects was courtroom
automation. The Administrative Office of the Courts is currently implementing statewide a new
application called CourtFlow that will be the first step in automating courtrooms. CourtFlow allows
courtroom clerks to use information previously entered into the AOC’s CIS Criminal System regarding a
criminal case to produce in the courtroom, electronic copies of judgment forms. New information such as
sentencing information, fines, restitution, etc., is captured by the CourtFlow and used to update the
AOC’s CIS Criminal System.
CourtFlow improves the processing of criminal cases in superior court by allowing the courtroom clerk to
update or complete any demographic information regarding a defendant while they’re physically present
tin the court, eliminates redundant data entry by the clerk’s office in preparing final judgment and
sentencing forms, and expedites the preparation of the judgment, which, in turn, expedites the release of
the defendant from the local jail to the Department of Correction.
The General Assembly appropriated funding during its 1997 session to the AOC for the purchase of
equipment needed to implementation this system statewide in all 127 courtrooms. The 1997 Judicial
Department Reserve for Technology included $ 531,340 for equipment for CourtFlow.
The target date for statewide implementation of this system is June 1, 1998. The CourtFlow system is
now in test in Cumberland, Wake, and Orange Counties. Recurring costs are estimated at $ 250,000.
Networking and CJIN Security
The integration of the CJIN requires that disparate systems are linked together so that data can be passed
throughout the system as the various agencies perform their individual functions. It is the passing and
sharing of this data that will enable the creation of information which is then made available to the
criminal justice practitioner in a timely manner. When armed with this information, those involved in the
administration of criminal justice will be able to make better decisions thus improving operations. It is
the improved operations that will lead to reduced crime and increased safety of the public.
In order to safeguard the integrity of the various systems as they are integrated into the CJIN, the
integrated system must utilize the appropriate security. This will include firewall protection, encryption,
and authentication. When these tools are deployed in a well- planned approach, the integrated system will
be protected by a comprehensive security plan.
The FY 1998 federal appropriation of $ 3.5 million will allow for the development of the initial security
components. Firewalls will be installed to protect the various disparate systems as a “ first- line” approach
to protection. These firewalls will be deployed in conjunction with encryption to protect the integrity of
the data and information being passed throughout the network. This encryption will protect against
unwanted access to the information while it travels throughout the network. At the same time, the
funding will allow for the first phases of user authentication which will include a detailed assessment of
options to identify the best approach. This will enable CJIN to ensure that access to the network is only
by authorized personnel.
To assist with the deployment of the above mentioned tools, funding will also be used to obtain the
security expertise necessary to bring industry “ best practices” to the table for planning and
implementation. Further the network infrastructure will be enhanced to the level required to deploy these
security tools.
1998 CJIN Governing Board Report to the General Assembly
Page 20
The development of these is planned for two phases over several years and should begin in the third
quarter of 1998. Phase two begin in the first quarter of 2000 and should be completed in mid year of
2001.
CJIN- VTN
The CJIN- 800 Voice System ( CJIN- VTN) is planned with the same successful phased approach used to
deploy the CJIN Mobile Data Network. Seven phases, running from 1998 through 2005, will complete
the deployment of a seamless voice network in North Carolina. With the implementation of this system,
the state will have interagency voice communication to better serve our citizens. The total costs for
800MHz voice is estimated at $ 137,362,260.
The present system used by the State Highway Patrol and other agencies has reached its useful life span.
Vendors are phasing out low band radios and discontinuing the manufacture of replacement parts. Local
and State Government Agencies have been investigating alternatives for many years. Some local
governments have already replaced existing radio systems. Prior to the CJIN plan, there was no
comprehensive communication plan which resulted in an inability to communicate among agencies.
Because North Carolina does not have a single statewide voice communication network, officers cannot
talk to their counterparts across their own county much less to those across the state.
The CJIN Study Final Report and other studies have recommended a partnership approach to voice
communications. We will take advantage of existing systems and fixed based equipment already
purchased by local governments. This shared approach will result in savings to our citizens. The
implementation of a statewide system can be a costly and risky task if careful planning and readiness
activities are not accomplished. A similar approach taken by Michigan and Delaware in building a
statewide voice infrastructures gives North Carolina some guidance in going forward.
The State Highway Patrol and other agencies will replace only critical components of existing systems
and shift equipment around the state as necessary to accommodate an orderly and economical move to
800 MHZ. When possible, we will use existing state and local tower sites and equipment to save dollars.
To implement this technology, all criminal justice agencies in the state will have to work together. The
cost of this system demands a partnership. We will try to use limited resources as effectively as possible.
The plan as currently envisioned consists of seven phases. The State Highway Patrol will manage the 800
MHZ voice network under the direction of the Board.
Phase One will enhance existing local 800 MHZ voice systems and interconnect these systems. By using
existing resources, we can save money and be more effective in our approach. The existing systems
include, Charlotte, Raleigh, Greensboro, Salisbury, Rocky Mount, and several other areas, which includes
fifteen counties. A zone switch located at the State Highway Patrol in Raleigh will enable all these
officers to talk directly to each other.
With the six other phases, the entire state will be connected and agencies will have direct communication.
Officers from any agency will be able to communicate all over the state.
Criminal Justice Information Network
Voice Trunking Network
Phase One 1998- 1999
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Buncombe 1 190,987 659.33 15 190,000
2 Cabarrus 1 111,313 364.08 66 190,000
3 Cleveland 1 88,939 468.19 13 190,000
4 Craven 1 86,053 701.47 8 190,000
5 Cumberland 1 300,893 657.26 10 190,000
6 Davidson 1 138,700 548.28 6 190,000
7 Durham 1 196,709 297.74 8 190,000
8 Edgecombe 1 56,651 505.69 6 190,000
9 Guilford 2 373,561 650.77 12 380,000
10 Lenior 1 59,068 402.32 7 190,000
11 Mecklenburg 1 584,856 527.77 15 190,000
12 Nash 1 84,986 539.60 11 190,000
13 New Hanover 1 140,785 184.54 10 190,000
14 Rowan 1 119,108 519.02 11 190,000
15 Wake 1 528,405 854.36 27 190,000
SUBTOTALS 16 3,061,014 7,880.42 225 3,040,000
Troop C Console update 250,000
Master Smart Zone Switch 2,500,000
Microwave System Interconnect, 16 sites @ 175,000 2,800,000
Microwave System Upgrade, 6 sites @ 175,000 1,050,000
Recurring Line Cost 60,000
Subtotal Mainframe and Transport Cost 6,660,000
Total Projected Cost, Phase One 9,700,000
Criminal Justice Information Network
Voice Trunking Network
Phase Two 1999- 2000
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Alamance 1 115,567 433.14 8 190,000
2 Chatham 1 43,267 707.91 10 190,000
3 Catawba 2 126,653 395.66 12 190,000
4 Forsyth 1 280,951 412.48 10 225,000
5 Halifax 1 57,902 723.69 10 205,000
6 Haywood 3 49,296 554.85 7 595,000
7 Iredell 1 104,104 574.12 8 190,000
8 Johnston 1 95,571 795.41 13 205,000
9 McDowell 1 37,082 437.39 6 190,000
10 Orange 1 108,386 400.27 8 190,000
11 Pitt 1 119,661 656.52 11 190,000
12 Randolph 1 115,913 788.83 9 190,000
13 Wilson 1 67,907 374.27 10 215,000
SUBTOTALS 16 1,322,260 7,254.54 122 2,965,000
Onmi Link Switch to Connect 2 Zones with Software 5,000,000
Smart Zone Switch with Software 2,500,000
Troop D, G & B Console Update 750,000
Microwave System Interconnect, 7 sites @ 205,000 1,435,000
Microwave System Upgrade, 25 @ 175,000 4,375,000
New Equipment Buildings 10 @ 35,000 350,000
Recurring Line Cost 75,000
Technical Support, Training and Test Equipment 650,000
Alarm System Interface 95,000
Installation and Integration 500,000
Subtotal Mainframe and Transport Cost 15,730,000
250 Mobile/ Portable Radios @ 3850.00 ea 962,500
250 Mobile Chargers @ 550 ea 137,500
Subtotal for Mobile Radios 1,100,000
Total Projected Cost, Phase Two 19,795,000
Criminal Justice Information Network
Voice Trunking Network
Phase Three 2000- 2001
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Brunswic 3 61,836 860.49 16 590,000
2 Burke 2 81,694 504.45 10 380,000
3 Carteret 2 58,799 525.57 15 380,000
4 Davie 1 30,000 266.59 5 190,000
5 Duplin 1 42,490 819.22 11 190,000
6 Gaston 2 179,945 357.29 15 380,000
7 Granville 2 41,530 533.50 8 380,000
8 Harnett 2 77,759 601.11 9 380,000
9 Henderson 3 77,990 374.39 5 570,000
10 Lee 1 46,150 259.28 6 190,000
11 Macon 3 26,424 516.58 5 570,000
12 Moore 1 67,293 701.25 15 190,000
13 Onslow 2 149,569 762.61 10 380,000
14 Pender 1 35,476 874.82 7 190,000
15 Robeson 2 112,238 949.19 13 380,000
16 Sampson 2 50,525 946.85 9 380,000
17 Union 2 98,575 639.28 7 380,000
18 Vance 1 40,277 248.79 5 190,000
19 Warren 1 18,115 427.10 5 190,000
20 Yadkin 1 33,409 335.74 8 190,000
SUBTOTALS 35 1,330,094 11,504.1 184 6,670,000
Zone Switch with Software 2,500,000
Antennas and Coxial Cables 375,000
Troop E, F & H Console Update 750,000
Microwave System Interconnect, 25 sites @ 195,000 4,875,000
Microwave System Upgrade, 9 @ 175,000 1,575,000
New Equipment Buildings 22 @ 35,000 770,000
Emergency Generators 16 @ 15,000 240,000
Communications Towers 4@ 140,000 ea 560,000
Technical Support, Training and Test Equipment 650,000
Alarm System Interface 125,000
Installation and Integration 1,150,000
Subtotal Mainframe and Transport Cost 13,570,000
250 Mobile/ Portable Radios @ 3850.00 ea 962,500
250 Mobile Chargers @ 550 ea 137,500
Subtotal for Mobile Radios 1,100,000
Total Projected Cost, Phase Three 21,340,000
Criminal Justice Information Network
Voice Trunking Network
Phase Four 2001- 2002
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Ashe 2 23,109 426.16 6 380.000
2 Beaufort 2 44,044 826.10 10 380,000
3 Bertie 2 20,622 700.93 7 380,000
4 Bladen 2 29,686 878.92 8 380,000
5 Caldwell 1 73,934 471.17 7 190,000
6 Columbus 2 51,336 938.44 9 380,000
7 Dare 4 26,061 390.79 10 690,000
8 Franklin 2 42,036 494.38 7 380,000
9 Hertford 1 22,454 356.09 7 190,000
10 Lincoln 1 56,415 298.26 4 190,000
11 Martin 1 27,059 460.76 6 190,000
12 Richmond 2 45,044 477.19 6 380,000
13 Surry 2 65,178 539.34 7 380,000
14 Wayne 2 110,889 553.70 11 380,000
15 Pasquotank 1 34,158 228.00 5 190,000
16 Rutherford 2 59,139 567.62 8 380,000
17 Stanley 2 54,553 395.78 10 380,000
18 Washington 2 13,863 331.63 5 380,000
19 Watauga 2 40,366 314.05 7 380,000
20 Wilkes 2 61,790 752.21 6 380,000
SUBTOTALS 37 901,736 10,401.52 146 6,580,380
Zone Switch with Software 2,500,000
Troop A Console Update 250,000
Microwave System Interconnect, 25 sites @ 195,000 4,875,000
Microwave System Upgrade, 7 @ 175,000 1,225,000
New Equipment Buildings 26 @ 35,000 910,000
Emergency Generators 25 @ 15,000 375,000
Communications Tower 1 @ 175,000 175,000
Communications Towers 4@ 140,000 ea 560,000
Technical Support, Training and Test Equipment 650,000
Alarm System Interface 65,000
Annual Reoccurring cost for system maintenance 2,000,000
Installation and Integration 1,150,000
Subtotal Mainframe and Transport Cost 14,735,000
300 Mobile/ Portable Radios @ 3850.00 ea 1,155,000
300 Mobile Chargers @ 550 ea 165,000
Subtotal for Mobile Radios 1,320,000
Total Projected Cost, Phase Four 22,635,380
Criminal Justice Information Network
Voice Trunking Network
Phase Five 2002- 2003
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Alexander 1 30,494 258.64 4 190,000
2 Anson 2 24,236 533.14 7 380,000
3 Caswell 1 21,502 427.51 4 190,000
4 Camden 2 6,273 240.49 3 380,000
5 Chowan 1 14,068 181.55 4 190,000
6 Currituck 2 16,012 255.59 3 380,000
7 Gates 2 9,856 338.25 4 380,000
8 Greene 1 16,725 266.37 3 190,000
9 Hoke 1 27,890 391.16 4 190,000
10 Hyde 3 5,288 624.22 3 570,000
11 Jones 1 9,595 470.01 5 190,000
12 Montgomery 2 23,582 489.55 8 380,000
13 Northampton 2 20,453 538.32 12 380,000
14 Pamlico 2 11,896 340.73 4 380,000
15 Perquimans 1 10,736 246.40 5 190,000
16 Person 2 32,020 398.02 4 380,000
17 Rockingham 2 88,379 568.64 8 380,000
18 Scotland 2 35,013 319.33 6 380,000
19 Stokes 2 41,162 452.04 7 380,000
20 Tyrrell 1 3,917 406.82 3 190,000
SUBTOTALS 33 449,097 7,746.78 101 6,270,000
Zone Switch with Software 2,500,000
Antennas and Coxial Cable 277,000
Microwave System Interconnect, 33 sites @ 195,000 6,435,000
New Equipment Buildings 19 @ 35,000 665,000
Emergency Generators 21 @ 15,000 315,000
Communications Tower 3 @ 175,000 525,000
Communications Towers 4@ 140,000 ea 560,000
Technical Support, Training and Test Equipment 950,000
Alarm System Interface 60,000
Annual Reoccurring cost for system maintenance 2,500,000
Installation and Integration 1,150,000
Subtotal Mainframe and Transport Cost 15,937,000
300 Mobile/ Portable Radios @ 3850.00 ea 1,155,000
300 Mobile Chargers @ 550 ea 165,000
Subtotal for Mobile Radios 1,320,000
Total Projected Cost, Phase Five 23,527,000
Criminal Justice Information Network
Voice Trunking Network
Phase Six 2003- 2004
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Allegany 2 9,564 234.52 5 380.000
2 Avery 2 15,269 247.07 8 380,000
3 Cherokee 3 22,787 451.83 5 570,000
4 Clay 2 7,727 312.91 3 380,000
5 Graham 2 7,469 288.69 3 380,000
6 Jackson 3 28,890 490.52 5 570,000
7 Madison 3 17,699 451.31 7 570,000
8 Mitchell 2 14,518 222.00 5 380,000
9 Polk 1 15,824 238.30 6 190,000
10 Swain 3 11,575 525.98 5 570,000
11 Transylvania 3 27,489 378.28 4 570,000
12 Yancey 2 16,231 313.60 5 380,000
SUBTOTALS 28 195,042 4,155.01 61 4,940,380
Zone Switch with Software 2,500,000
Antennas and Coxial Cable 255,000
Microwave System Interconnect, 32 sites @ 155,000 4,960,000
New Equipment Buildings 21 @ 35,000 735,000
Emergency Generators 24 @ 15,000 360,000
Communications Tower 4 @ 105,000 420,000
Communications Towers 10@ 55,000 ea 550,000
4 Additional 5 channel repeaters for fill- in @ 190,000 ea 760,000
Technical Support, Training and Test Equipment 950,000
Alarm System Interface 45,000
Annual Reoccurring cost for system maintenance 2,500,000
Installation and Integration 1,350,000
Subtotal Mainframe and Transport Cost 15,385,000
350 Mobile/ Portable Radios @ 3850.00 ea 1,347,000
350 Mobile Chargers @ 550 ea 192,000
Subtotal for Mobile Radios 1,539,000
Total Projected Cost, Phase Six 21,864,380
Criminal Justice Information Network
Voice Trunking Network
Phase Seven 2004- 2005
Zone Switch with Software 2,500,000
Antennas and Coaxial Cable 425,000
Microwave System Interconnect, 18 sites @ 155,000 2,790,000
New Equipment Buildings 15 @ 35,000 525,000
Emergency Generators 15 @ 15,000 225,000
Communications Towers where needed 1,120,000
12 Sites converted from 5 to 10 channel sites 2,280,000
20 Additional 5 channel repeaters for fill- in @ 190,000 ea 3,800,000
Technical Support, Training and Test Equipment 925,000
Annual Reoccurring cost for system maintenance 2,500,000
Installation and Integration 550,000
Maintenance and Administrative Personnel 200,000
Subtotal Mainframe and Transport Cost 17,840,000
150 Mobile/ Portable Radios @ 3850.00 ea 577,500
150 Mobile Chargers @ 550 ea 82,500
Subtotal for Mobile Radios 660,000
Total Projected Cost, Phase Seven 18,500,000
1998 CJIN Governing Board Report to the General Assembly
Page 35
Juvenile Justice Information Systems
The topic of juvenile justice has become an extremely important issue for the state particularly as it
relates to juvenile delinquency. The Governor’s Commission on Juvenile Crime and Justice has
developed recommendations for addressing the issues associated with this problem. The Commission’s
Final Report, dated March 10, 1998, includes numerous recommendations regarding the information
system needs of the various programs intended to address juvenile crime. It is anticipated that the
Governor will recommend funding to begin development of the information systems needed to support
the state programs.
Prior to the establishment of the Governor’s Commission on Juvenile Crime and Justice, the Governor’s
Crime Commission funded a project entitled the Juvenile Justice Information Planning Project, now
referred to as the Juvenile Information Network Planning Project. It has been the mission of that project
to “ develop a plan for a statewide information system that will 1) provide timely accurate information
regarding juveniles to the courts, law enforcement officers, and those providing treatment and other
services for youth in the juvenile justice system; and 2) relate effectively to the criminal justice ( adult)
system.” The project’s report, Juvenile Information Network Interim Report, dated February 26, 1998,
projected that costs for an automated information network that would include delinquent and
undisciplined juveniles and juveniles in conditions of abuse neglect, and dependency are approximately
$ 20,000,000. Estimates for maintaining the information network range from $ 1,000,000 to $ 2,000,000
annually. The Juvenile Information Network Planning Project is recommending that initial application
development support Court Counselors, Clerks of Superior Court, and Division of Youth Services
Programs. Completion of these applications is projected for July 2000. Cost estimates for first year
projects are $ 5,000,000. The detail of this estimate is being developed in support of the Governor’s
Budget.
End- User Technology
Another important component towards building a statewide CJIN is upgrading end- users technology.
This involves the replacement of mainframe terminals, older personal computers with newer technology,
or providing computers to first time users to support CJIN applications. As criminal justice agencies
continue to deploy applications that push processing to the desktops, users will need state of the art
technology to take full advantage of these applications. As well, newer technology will help in
implementing the envisioned security measures needed for providing essential data integrity.
Future Projects
As noted earlier in the report, there are several projects which will be addressed at a future date. Two of
these are the Statewide Integrated Criminal History Repository and the State Identification Index. The
criminal history repository is a critical piece but dependant on the same agencies currently engaged in the
other projects. Further, these same agencies are engaged in remediation required to make existing
systems Year 2000 compliant. Given the current CJIN projects and Year 2000 compliant projects, it
would not be responsible on the part of the Board to attempt to move this project forward. It appears that
it would be at least two to three years before significant planning and project development could begin.
Given the earliest possible starting time and the ever changing costs associated with such development, it
is more accurate to report that the Board will be advancing this project around the year 2002.
The State Identification Index is closely related to a similar project currently under development by the
Information Management Resource Commission ( IRMC). Because of the similarities in the two efforts
and the need for the same individuals to work with both projects, the Board has chosen to support the
IRMC project. As their project develops, CJIN agencies will be working with the IRMC to ensure an
ability to incorporate the needs of CJIN. It appears this is another opportunity to leverage existing efforts
1998 CJIN Governing Board Report to the General Assembly
Page 36
and resources through partnership with those agencies involved. It is this partnership that remains a
mainstay of the CJIN effort.
Total Cost Estimates To Date
The costs known to CJIN are identified below. They reflect the estimates that can be accurately provided
at this time.
Project Implementation Cost Recurring Cost
Governing Board $ 200,000 $ 200,000
Data Sharing $ 859,860 $ 300,000
Mobile Data $ 12,500,000 $ 250,000
Voice Trunking Network $ 137,362,260 $ 2,500,000
CJIN Security and Networking $ 3,500,000 $ 100,000
Courtroom Automation $ 531,340 $ 250,000
Magistrate System $ 8,750,000 $ 2,250,000
Statewide AFIS $ 6,750,000 $ 1,310,400
Juvenile Justice Network $ 20,000,000 $ 1,500,000
TOTALS $ 190,453,460 $ 8,660,400
Summary
From the information provided, it is apparent considerable progress is being made in following the CJIN
plan. The support and leadership from the North Carolina General Assembly has enable the Board to be
extremely successful in finding additional funding so that the cost of this effort can be spread across the
various revenue sources. With this support, several key pieces of the project are either nearing
completion or well underway. More and more, state and local criminal justice and public safety users are
recognizing the benefits of CJIN and add their support to the effort.
This success has not gone without notice at the state and national levels. The Federal Bureau of
Investigation ( FBI) has identified the CJIN Mobile Data Network as one of only three participants in their
testing for the development of image transfer to vehicles. This is part of a major new system for the
FBI’s National Crime Information Center ( NCIC) known as NCIC 2000.
Recently the Federation of Government Information Processing Councils ( FGIPC) selected CJIN as an
award recipient. The award, the 1998 FGIPC Intergovernmental Open Systems Solutions Award,
recognizes those efforts which have demonstrated success in accomplishing intergovernmental service
delivery to citizens.
Finally, the United States Department of Justice, Office of Chief Council, had a representative visit North
Carolina to discuss the CJIN project. Having reviewed the CJIN Study Final Report, this individual
reported that with the exception to costs, the report was as current as the day it was completed. Based on
the CJIN plan and the state’s progress, North Carolina was invited to participate in a two- day conference
addressing issues associated with integrating criminal justice information.
The course has been charted and steady progress is being made. The CJIN Governing Board eagerly
awaits an opportunity to present this report.

Criminal Justice Information Network Governing Board Report
to the
Chairs of the Senate and House Appropriations Committees,
the
Chairs of the Senate and House Appropriations Subcommittees on Justice and Public Safety
and the
Fiscal Research Division of the General Assembly
April 15, 1998
In 1994 the General Assembly appropriated monies for the study of a Criminal Justice Information
Network ( CJIN) which was completed and reported to the General Assembly in April 1995. The study
identified a comprehensive plan to establish a statewide Criminal Justice Information Network which is
detailed in the Criminal Justice Information Network Study Final Report dated April 7, 1995. Based on
this plan, the first steps were taken to create CJIN in 1996 when the General Assembly created the CJIN
Governing Board ( hereafter, Board). The Board was subsequently directed to provide the following
report.
During the 1997 Session of the General Assembly, the Board was directed to report on the following:
· “( 1) The operations of the Board, including the Board’s progress in developing data- sharing
standards in cooperation with State and local agencies and the estimated time of completion
of the standards;
· ( 2) The operating budget of the Board, the expenditures of the Board as of the date of the
report, and the amount of funds in reserve for the operation of the Board;
· ( 3) A long- term strategic plan and the cost analysis for statewide implementation of the
Criminal Justice Information Network; and
· ( 4) The status of the implementation of the mobile data network system, including the
amount of funds spent on the system as of the date of the report and the long- term costs of
implementing the system statewide.”
The Board was further directed to give an interim report by November 1, 1997.
BOARD OPERATIONS AND DATA- SHARING STANDARDS:
Operations of the Board
Section 23.3 of Chapter 18 of the Session Laws of the 1996 Second Extra Session established the
Criminal Justice Information Network Governing Board. The Board was established with an
appropriation of $ 400,000 in non- reverting funds. Of these funds, $ 100,000 was designated for operating
funds while the remaining $ 300,000 was designated for the Data Sharing Standards project identified
within the CJIN Study Final Report. There were no staff positions established for the Board and it was
placed within the Department of Justice for administrative purposes only.
During the later months of 1996 the various appointments were made to the Board and Governor James
B. Hunt, Jr. called the first meeting on February 17, 1997. During the meeting and as directed by the
establishing legislation, Richard Moore, Secretary of the Department of Crime Control and Public Safety,
was elected Chairman of the Board. The Board also elected Ronald P. Hawley, Assistant Director of the
State Bureau of Investigation, as Vice- Chairman.
1998 CJIN Governing Board Report to the General Assembly
Page 2
Since then the Board has met three times with the next meeting scheduled for Friday, April 24, 1998 in
Wilmington, North Carolina. The Board has addressed a number of significant issues during its short
tenure. Several of the more significant issues include the project approach for the Data Sharing Standards
Project, review of the Mobile Data Network project administered by the North Carolina State Highway
Patrol and the guidance of the Statewide Magistrate System being implemented by the Administrative
office of the Courts ( AOC). In addition, there have been actions taken regarding the Board’s direction in
funding issues. These have resulted in the support of grant requests as well as funding requests to the
General Assembly.
Board actions and discussions are documented in the minutes of the various meetings. Minutes are
available upon request of the CJIN office.
Data- Sharing Standards
As envisioned in the CJIN report, the data sharing standards project was initially estimated to cost
approximately $ 2,000,000 with annual recurring costs of approximately $ 792,000. Thus, the $ 300,000
appropriated for the project presented one of the earliest decisions for the CJIN Board. The question: how
to move forward and identify appropriate Data Sharing Project expectations within the funding
limitations. To address this issue, the Board approved a plan to proceed with the Data Sharing Standards
Project at its February 17, 1997 meeting by authorizing the submission of a grant proposal to the
Governor’s Crime Commission. This approach used the $ 300,000 appropriated by the General Assembly
as matching funds and allowed the Board to obtain a funding level sufficient to begin work on the project.
With the additional grant funding of $ 287,017, the first year budget is set at $ 382,690, and the scope of
the project is to target the most critical data first. The total two year project is estimated at $ 859,860 with
recurring annual costs of $ 300,000.
In addition to the funding limitations, the project has been administered in an ad hoc fashion due to the
absence of staff. Given the absence of staff to run the project, SBI Assistant Director Ronald P. Hawley
has operated as the Board’s project manager.
Even with the above noted limitations, the Data Sharing Project is still progressing and has been
established to provide for the most effective return on our investment in a timely manner. The Board has
hired a project manager and business analyst to manage this project. In addition, an Executive Group has
been established to oversee the effort. This group is comprised of state and local officials who will insure
that the approach provides for the earliest return on the investment toward establishing critical standards.
These individuals, who are volunteers, bring the appropriate balance of state and local interests to the
decision making process.
Utilizing valuable input from local officials working as a part of the Executive Team for this project, the
main focus of the project is data sharing standards for those data elements used in interfacing with local
agencies. The project is scheduled for completion by March 1, 1999. This project plan will allow for the
development critical data- sharing standards so as to support key CJIN application development such as
the Statewide Magistrate System, commonly referred to as the Criminal Tracking System - Magistrate
Module. A copy of the statement of work and the project plan have been provided to fiscal research staff.
1998 CJIN Governing Board Report to the General Assembly
Page 3
OPERATING BUDGET OF THE BOARD
Expenditures and Reserves
The General Assembly appropriated $ 100,000 for the operations of the Board during the 1996 Second
Extra Session. To date, the Board has utilized $ 4,473.19 in travel and per diem expenses. Balance on
hand is $ 96,429.81 which is non- reverting.
The $ 300,000 Data Sharing Project funds are non- reverting and now being utilized as matching money to
the federal grant dollars obtained through the Governor’s Crime Commission. Including the $ 300,000,
the total budget for the project is $ 859,860. To date, the project has spent $ 1,250.50.
Additional CJIN Funding - State Agencies
For the purposes of fully understanding the monies allocated and costs associated with the CJIN effort,
there are other funding amounts that should be identified. They are listed by the project for which they
are associated. The detail associated with this money will be identified in a subsequent part of this report.
· Criminal Justice Information Network Feasibility Study:
$ 769,000 FY 94/ 95 State Appropriation
· Mobile Data Network ( CJIN- MDN) - State Highway Patrol:
$ 3,288,000 FY 96/ 97 State Appropriation
$ 4,106,600 FY 97/ 98 State Appropriation
$ 4,000,000 Federal Grant Funds
· Statewide Automated Fingerprint Identification System ( SAFIS) - State Bureau of
Investigation:
$ 1,000,000 FY 97/ 98 State Appropriation
$ 2,500,000 FY 98 Federal Grant Funds
· Statewide Magistrates System ( Criminal Tracking System) - Administrative Office of the
Courts:
$ 2,000,000 FY 97/ 98 State Appropriation
$ 0,396,000 FY 97 Federal Grant Funds
$ 4,000,000 FY 98 Federal Grant Funds
· Networking and Security - State Bureau of Investigation:
$ 3,500,000 FY 98 Federal Grant
· $ 11,163,600 Total State Appropriations
$ 14,396,000 Total Federal Grant Funds
$ 25,559.600 TOTAL DIRECT FUNDING TO CJIN
Additional CJIN Funding - Local Agencies
The Governor’ Crime Commission has awarded over $ 6,900,000 in federal grant funds to local law
enforcement agencies for CJIN related projects. This includes such items as automated fingerprint
capture devices and mobile data terminals, but also includes automated records and crime reporting
1998 CJIN Governing Board Report to the General Assembly
Page 4
systems. In addition to the federal funds awarded by the Crime Commission, the U. S. Department of
Justice has also provided over $ 20,000,000 in grants directly to local units of government for law
enforcement purposes. These funds have been provided as a result of the Local Law Enforcement Block
Grant Program, which began in 1996. Local law enforcement agencies have been encouraged by the
Crime Commission to use the funds for CJIN related procurements, and many have done so.
Personnel
As previously noted, there have been no permanent positions appropriated to support the Board.
Although this was acceptable in the earlier days as the Board began its work, the enormity of the tasks
associated with this effort have outgrown the capacity of the various agency representatives to handle the
Board’s work in an ad hoc fashion. As already noted in this report, the Data Sharing Project has been
slower in developing due in part to the fact the project manager had administrative obligations for an
entire division within a state agency. Indeed, this report has been handicapped by these same limitations.
As the Board began its work, there were the slow moving organizational requirements of getting started
that allowed time to work Board needs in with the daily efforts of the various agency representatives.
However, the Board is now fully functional and has been extremely successful in moving the CJIN plan
forward through the acquisition of both State and Federal funding. This success has greatly increased the
work of the Board to the point that it is no longer possible for the ad hoc efforts of the past to support and
move it forward. The time available from the various agency representatives to address Board needs is
now required by the agencies to focus on the development pieces of the plan, i. e., Statewide Tracking,
Networking Security, and Statewide AFIS.
In order to respond to the ever growing demands of CJIN, the Secretary of Crime Control and Public
Safety Richard Moore authorized the use of an existing position within the State Highway Patrol to be
allocated as a Administrative Assistant. This person will be used to handle the growing administrative
demands on the Board. In addition, the administrative assistant will provide support for Secretary
Richard Moore and Assistant Director Ronald P.` Hawley who currently function cooperatively as the
“ Executive Director” of CJIN.
Although this additional support will assist with the efforts of CJIN, it will not replace the need for a full
time Executive Director who will direct the daily activities of CJIN. It is therefore hoped, that as the
General Assembly reviews this report and reflects on the growing demands of this developing network, it
will see the need for and support permanent positions for the Director and the Administrative Assistant
positions.
CJIN Board Membership
During a recent presentation to the Appropriations Subcommittees on Justice and Public Safety by
Senator Thomas LaFontine Odom and Mecklenburg County officials, the issue of CJIN Board
membership was raised. This issue is also a source of concern for many of the Judicial Branch agencies
whose elected members feel there is inadequate representation. Based on these facts, this issue has been
included in the report for the purpose of fully informing the General Assembly.
Table 1 lists the current CJIN Governing Board membership, including Board member and who he or she
was appointed by. Table 2 lists the CJIN Governing Board membership as initially proposed by the CJIN
Study Committee.
1998 CJIN Governing Board Report to the General Assembly
Page 5
TABLE 1
CJIN Governing Board Membership
( Current Membership)
Board Member Appointed By:
Director or employee of State correction agency Governor
Employee of NC Department of Crime Control
and Public Safety
Governor
Representative recommended by the Association
of Chiefs of Police
Governor
Two representative of general public
recommended by the President Pro Tempore of
the Senate
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina municipality and recommended by the
President Pro Tempore of the Senate
General Assembly
Two representative of general public
recommended by the Speaker of the House of
Representatives
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina county recommended by the Speaker of
the House of Representatives
General Assembly
Employee of the Attorney General Attorney General
Representative recommended by the North
Carolina Sheriffs’ Association
Attorney General
Director or employee of the Administrative Office
of the Courts
Chief Justice of the North Carolina Supreme
Court
Either a Clerk of Superior Court or District
Attorney
Chief Justice of the North Carolina Supreme
Court
Chair or member of the Information Resource
Management Commission ( IRMC)
Chair of the Information Resource Management
Commission
Active member of the North Carolina Chapter of
Public Communications Officials International
President of the North Carolina Chapter of Public
Communications Officials International
1998 CJIN Governing Board Report to the General Assembly
Page 6
TABLE 2
CJIN Board Membership
( Membership As Initially Proposed)
Board Member Appointed By:
Director or employee of State correction agency Governor
Employee of NC Department of Crime Control
and Public Safety
Governor
Representative recommended by the Association
of Chiefs of Police
Governor
Representative of general public recommended by
the President Pro Tempore of the Senate
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina municipality and recommended by the
President Pro Tempore of the Senate
General Assembly
Representative of general public recommended by
the Speaker of the House of Representatives
General Assembly
Individual who is a member of or working
directly for the governing board of a North
Carolina county recommended by the Speaker of
the House of Representatives
General Assembly
Employee of the Attorney General Attorney General
Representative recommended by the North
Carolina Sheriffs’ Association
Attorney General
Director of employee of the Administrative Office
of the Courts
Chief Justice of the North Carolina Supreme Court
Clerk of Superior Court Chief Justice of the North Carolina Supreme Court
Two judges of the trial division of the General
Court of Justice
Chief Justice of the North Carolina Supreme Court
District Attorney Chief Justice of the North Carolina Supreme Court
Chair or member of the Information Resource
Management Commission ( IRMC)
Chair of the Information Resource Management
Commission
1998 CJIN Governing Board Report to the General Assembly
Page 7
It should be noted that this original recommendation for Board membership included additional
representatives from the Judicial Branch of Government due to the large number of constituents involved
with criminal justice and public safety. It developing this recommendation, considerable effort was
exerted to insure balances between the branches of government as well as the levels of government.
Although the Board has yet to take an official position on the issue of proper representation, members
have expressed concern and further debate is planned.
LONG- TERM STRATEGIC PLAN AND COST ANALYSIS INCLUDING THE MOBILE DATA
NETWORK
In the original CJIN Study Final Report there were a number of initiatives that were identified that, if
completed, would establish a solidly integrated Criminal Justice Information Network. Those initiatives,
as identified in the CJIN Study Final Report, are listed below and provide the framework for addressing
the long- term plan and cost analysis.
Management: Governing Board
Infrastructure: Data Sharing Standards
CJIN Network Security
TCP/ IP ( Networking Protocols)
End- User Technology
Mobile Data and Voice Network ( CJIN- MDN and CJIN- VTN)
Applications: Statewide Automated Fingerprint Identification System ( SAFIS)
Statewide Magistrate System ( Criminal Tracking System - Magistrate Module)
Statewide Identification Index
Statewide Integrated Criminal History Repository
Statewide Warrant System
Courtroom Automation
Juvenile Justice Information Systems
Your support in the 1996 legislative session through the establishment of a Board established the
foundation for this work and considerable progress has been made to date.
For example, the last phases of developing the Mobile Data Network are scheduled for completion
between 2000 and 2001. The SAFIS is looking to deploy its first phase of live scan devices in 1999 and
could complete state coverage within the same time frame if the second phase funding is obtained.
Finally, the Criminal Tracking System - Magistrate Module has been piloted and is the foundation for
developing the system requirements. In each of the cases noted above, the Board was able to utilize the
leadership and support provided by the North Carolina General Assembly to seek additional funding to
further the individual projects.
For the next five years, the Board will focus its attention on the completion of the projects currently
underway while identifying the next initiatives that would provide the most return on the investments
already made. Given the ever changing technological scene and the Board’s experience in its first years
of existence, to strategically plan beyond five years would not be productive. However, keep in mind that
for beyond five years, the Board has a long- term objective which remains as valid as it was when first
established.
· “ To identify alternatives for development of a statewide criminal justice information network that will
enable a properly authorized user to readily access and effectively use information regardless of its
location in a national, state, or local databases.”
1998 CJIN Governing Board Report to the General Assembly
Page 8
The Board will continue to follow this objective as it explores the next steps beyond the five years.
The following details the progress made with CJIN to date. It includes original initiatives that became
projects such as the Statewide Magistrate System ( Criminal Tracking System - Magistrate Module),
Statewide Automated Fingerprint Identification System ( SAFIS), Courtroom Automation, and the Mobile
Data Network. Further, there will be discussion on those initiatives that have either received or requested
funding, but have not begun. These include the Network and CJIN Security, Statewide Mobile Voice or
Voice Trunking Network ( CJIN- VTN), Juvenile Justice Information Systems, and End- User Technology.
There has been much progress made and the next five years should continue that trend. As these projects
approach completion, the CJIN Governing Board will focus its attention to developing a single
comprehensive Statewide Criminal History Repository.
Statewide Magistrate System ( Criminal Tracking System - Magistrate Module)
An automated magistrate system would allow magistrates to produce warrants and other processes on a
real time basis and would reduce the amount of effort required to produce a single process. Standardized
language formerly written for each warrant could be automatically filled in upon the keying of codes in
predefined fields. An automated magistrate system would also reduce inefficiency by eliminating
redundant data entry and would free up clerk time currently spent re- entering warrant information into the
AOC’s Criminal Court Information System ( CIS). Information would also be much more accurate if it is
only being entered once.
Standard offense codes keyed into the system by a magistrate, tied to the appropriate statutory citation
and offense information could be printed on charging documents. Magistrates would no longer have to
look up charging information from manual tables. This would reduce the errors from copying charging
codes and text from manual tables.
With an interface to the AOC’s CIS Criminal System, all warrant information could be captured in a
timely manner which would greatly benefit clerks - who would not have to rekey the documents and law
enforcement - who would be able to search statewide on outstanding warrants.
As of the date of this report, $ 2,400,000 has been received for this project. In addition, there is an another
$ 4,000,000 identified in the FY 1998 Federal budget. This funding will allow for this project to move
forward with development and is scheduled for completion by January 1, 2001. This completion date is
contingent upon the additional funding of $ 2,350,000.
When the Magistrate System is fully deployed, it is expected to cost $ 8,750,000. The recurring
support costs are estimated at approximately $ 2,250,000 per year for 5 years.
Statewide Automated Fingerprint Identification System ( SAFIS)
This project is designed to provide for the electronic submission of fingerprint data to the State Bureau of
Investigation from every county in North Carolina. The submission of electronic data will contribute
greatly to CJIN in two extremely significant ways. First, the data can be transferred and examined within
acceptable time frames. This will allow for positive identification of arrested individuals within minutes
rather than the current situation which takes months. It is this positive identification that will allow for
better decisions about the individuals being processed and could result in saving lives.
Second, the speed and quality of electronic data will allow for timely updates to the criminal history
record. Completing this statewide system for electronic submission is a critical step toward a
comprehensive integrated criminal history record. In the interim, the data will be exchanged
1998 CJIN Governing Board Report to the General Assembly
Page 9
electronically from the SAFIS to the Criminal History Record Information ( CHRI) housed at the State
Bureau of Investigation.
The implementation of this project has begun and is planned in two phases. The first phase has been
supported with the State appropriation of $ 1,000,000. This is being used to match for a Governor’s
Crime Commission grant and will allow for the use of an additional $ 2,250,000. With this money
approximately 48 additional counties will receive Live Scan devices. The implementation for these is
scheduled to begin in the third quarter of 1998 and run through March 1999. Completion of phase two of
this project is contingent on the $ 2,500,000 funding request which will be included in the CJIN expansion
budget requests for FY 98/ 99. If funding is received, phase two should begin in the fourth quarter of
1998 and be completed by December 1999. There will be recurring support costs associated with the
system. These costs are to be covered by leasing costs paid by the local departments.
The SAFIS for criminal submission of fingerprinting is expected to cost $ 6,750,000 when fully
implemented and recurring costs for networking and maintenance of approximately $ 1,310,400.
CHART
Criminal Justice Information Network
SAFIS – Live Scan Implementation
Phase One 1997 – 1998
( broken down by county -- did not convert)
CHART
Criminal Justice Information Network
SAFIS – Live Scan Implementation
Phase Two 1998 – 1999
( broken down by county -- did not convert)
CHART
Criminal Justice Information Network
SAFIS – Live Scan Implementation
( broken down by Current Situation, Phase One, Phase Two, and Totals -- did not convert)
1998 CJIN Governing Board Report to the General Assembly
Page 12
Mobile Data Network
The State Highway Patrol has utilized a logical, phased- in approach as its method of deployment for
expanding the service area of the Criminal Justice Information Network - Mobile Data Network ( CJIN-MDN).
A central site to house the CJIN- MDN message switch, radio network controllers, and
telecommunication peripherals was established at the State Highway Patrol Information Management
Unit. This facility is located on state government property jointly occupied by the State Highway Patrol
and State Bureau of Investigation in Raleigh, NC. The Patrol utilizes technical and logistical assistance
from the SBI Division of Criminal Information, National Crime Information Center, Administrative
Office of the Courts, Department of Correction, Division of Motor Vehicles, State Information Processing
Service ( SIPS), and local government agencies to assist in managing the network.
Full statewide coverage was initiated with the implementation of CJIN- MDN Phase One during fiscal
year 1996- 97. Phase One, funded through state appropriations and a federal grant from the Governor’s
Crime Commission ( Drug Control and System Improvements - Byrne Grant # 130- 196- 15B- D038),
established the network control center and furnished mobile data service following the Interstate 85 and
Interstate 95 corridors from Virginia to the South Carolina state lines. Phase One cost: $ 2,500,000,
provides service to 20 North Carolina counties; serves a population of 3,784,858 citizens; and, made
CJIN access possible for 217 criminal justice agencies in the coverage area.
CJIN- MDN Phase Two, currently being installed, will be completed by June 30, 1998. Phase Two,
funded through state appropriations and a federal grant from the Governor’s Crime Commission ( Drug
Control and System Improvements - Byrne Grant # 130- 1- 97- 15B- D- 080), is expanding the mobile data
coverage area to an additional 32 counties; serving an additional population of 2,169,081; and, making
CJIN access possible for another 285 criminal justice agencies. Phase Two cost: $ 2,900,000.
The initial phases of CJIN- MDN are being built on the concept of “ Shared Resources”. Costs to all
participating agencies are reduced by simply sharing available resources that constitute the network. In
formulating partnerships with other state agencies and local governments, the State Highway Patrol shares
resources such as engineering support, network monitoring and troubleshooting, currently licensed 800
MHZ frequencies ( spectrum), a premier microwave communication system used for data transport, and
other network administrative responsibilities in return for their sharing of resources such as tower sites,
base station controllers, leased telecommunication lines, digital sending units, and access to 800 MHZ
Radio Frequency ( RF) infrastructures that are already in place. A standard Memorandum of Agreement is
used to validate the sharing of resources, provides an itemized list of resources shared with the network,
and identifies which agency is providing the resource.
It is projected that CJIN- MDN can be completed in four phases, with a proposed fifth phase to be
implemented if needed.
CJIN- MDN Phase Three is currently planned for fiscal year 1998- 1999. The Governor’s Crime
Commission has recommended a federal grant to assist in funding CJIN- MDN Phase Three. Phase Three
will provide mobile data service to 23 additional counties; will serve a population of 855,887 citizens; and
will make CJIN access possible for 144 criminal justice agencies in those counties. Phase Three, as
proposed, will be completed by June 30, 1999 and will cost $ 2,900,000.
CJIN- MDN Phase Four is planned for implementation during fiscal year 1999- 2000, unless funding is
provided sooner. Phase Four, as proposed, will expand mobile data coverage into the last 25 counties of
North Carolina. This phase will serve a population of 449,417 citizens and extend CJIN access to an
additional 128 criminal justice agencies. Phase Four is projected to cost $ 2,800,000.
1998 CJIN Governing Board Report to the General Assembly
Page 13
CJIN- MDN Phase Five is an optional phase. Phase Five has been proposed in an effort to insure
complete and sound mobile data coverage throughout North Carolina. Once the network has been fully
deployed, a thorough engineering analyst will be conducted to evaluate and determine if any geographic
areas of the state are receiving weak or unacceptable RF signals. If so, funding provided by Phase Five
will be used to provide “ fill in” base station transmitters to resolve the problem, or, to add additional
capacity in areas experiencing excessive activity. Phase Five, if completely utilized, will cost $ 1,200,000.
To insure full and long term satisfaction, the CJIN- MDN technology provides North Carolina with a
complete solution to current requirements and provides a data communications road map that will grow
with the state’s changing needs well into the next century. The involvement of the criminal justice and
public safety community is essential to the success of CJIN- MDN. The integrated mobile data network
will provide services to criminal justice agencies, regardless of size or location within the state. It
provides a method for interagency networking and data communications utilizing advanced technology,
while sharing basic resources.
CJIN- MDN, once fully implemented, is projected to cost a total of $ 12,500,000. Recurring costs
should not exceed $ 250,000 per year. The attached spreadsheet itemizes costs for each phase and
summarizes total cost for the multi- phase project.
1998 CJIN Governing Board Report to the General Assembly
Page 15
1998 CJIN Governing Board Report to the General Assembly
Page 16
1998 CJIN Governing Board Report to the General Assembly
Page 17
CHART
Criminal Justice Information Network
Mobile Data Network
( broken down by phase -- did not convert)
CHART
Criminal Justice Information Network
Mobile Data Network
Summary
( did not convert)
1998 CJIN Governing Board Report to the General Assembly
Page 19
Courtroom Automation
The CJIN Study Final Report identified several “ milestone” projects towards the development of a
statewide criminal justice information network. One of the four “ milestone” projects was courtroom
automation. The Administrative Office of the Courts is currently implementing statewide a new
application called CourtFlow that will be the first step in automating courtrooms. CourtFlow allows
courtroom clerks to use information previously entered into the AOC’s CIS Criminal System regarding a
criminal case to produce in the courtroom, electronic copies of judgment forms. New information such as
sentencing information, fines, restitution, etc., is captured by the CourtFlow and used to update the
AOC’s CIS Criminal System.
CourtFlow improves the processing of criminal cases in superior court by allowing the courtroom clerk to
update or complete any demographic information regarding a defendant while they’re physically present
tin the court, eliminates redundant data entry by the clerk’s office in preparing final judgment and
sentencing forms, and expedites the preparation of the judgment, which, in turn, expedites the release of
the defendant from the local jail to the Department of Correction.
The General Assembly appropriated funding during its 1997 session to the AOC for the purchase of
equipment needed to implementation this system statewide in all 127 courtrooms. The 1997 Judicial
Department Reserve for Technology included $ 531,340 for equipment for CourtFlow.
The target date for statewide implementation of this system is June 1, 1998. The CourtFlow system is
now in test in Cumberland, Wake, and Orange Counties. Recurring costs are estimated at $ 250,000.
Networking and CJIN Security
The integration of the CJIN requires that disparate systems are linked together so that data can be passed
throughout the system as the various agencies perform their individual functions. It is the passing and
sharing of this data that will enable the creation of information which is then made available to the
criminal justice practitioner in a timely manner. When armed with this information, those involved in the
administration of criminal justice will be able to make better decisions thus improving operations. It is
the improved operations that will lead to reduced crime and increased safety of the public.
In order to safeguard the integrity of the various systems as they are integrated into the CJIN, the
integrated system must utilize the appropriate security. This will include firewall protection, encryption,
and authentication. When these tools are deployed in a well- planned approach, the integrated system will
be protected by a comprehensive security plan.
The FY 1998 federal appropriation of $ 3.5 million will allow for the development of the initial security
components. Firewalls will be installed to protect the various disparate systems as a “ first- line” approach
to protection. These firewalls will be deployed in conjunction with encryption to protect the integrity of
the data and information being passed throughout the network. This encryption will protect against
unwanted access to the information while it travels throughout the network. At the same time, the
funding will allow for the first phases of user authentication which will include a detailed assessment of
options to identify the best approach. This will enable CJIN to ensure that access to the network is only
by authorized personnel.
To assist with the deployment of the above mentioned tools, funding will also be used to obtain the
security expertise necessary to bring industry “ best practices” to the table for planning and
implementation. Further the network infrastructure will be enhanced to the level required to deploy these
security tools.
1998 CJIN Governing Board Report to the General Assembly
Page 20
The development of these is planned for two phases over several years and should begin in the third
quarter of 1998. Phase two begin in the first quarter of 2000 and should be completed in mid year of
2001.
CJIN- VTN
The CJIN- 800 Voice System ( CJIN- VTN) is planned with the same successful phased approach used to
deploy the CJIN Mobile Data Network. Seven phases, running from 1998 through 2005, will complete
the deployment of a seamless voice network in North Carolina. With the implementation of this system,
the state will have interagency voice communication to better serve our citizens. The total costs for
800MHz voice is estimated at $ 137,362,260.
The present system used by the State Highway Patrol and other agencies has reached its useful life span.
Vendors are phasing out low band radios and discontinuing the manufacture of replacement parts. Local
and State Government Agencies have been investigating alternatives for many years. Some local
governments have already replaced existing radio systems. Prior to the CJIN plan, there was no
comprehensive communication plan which resulted in an inability to communicate among agencies.
Because North Carolina does not have a single statewide voice communication network, officers cannot
talk to their counterparts across their own county much less to those across the state.
The CJIN Study Final Report and other studies have recommended a partnership approach to voice
communications. We will take advantage of existing systems and fixed based equipment already
purchased by local governments. This shared approach will result in savings to our citizens. The
implementation of a statewide system can be a costly and risky task if careful planning and readiness
activities are not accomplished. A similar approach taken by Michigan and Delaware in building a
statewide voice infrastructures gives North Carolina some guidance in going forward.
The State Highway Patrol and other agencies will replace only critical components of existing systems
and shift equipment around the state as necessary to accommodate an orderly and economical move to
800 MHZ. When possible, we will use existing state and local tower sites and equipment to save dollars.
To implement this technology, all criminal justice agencies in the state will have to work together. The
cost of this system demands a partnership. We will try to use limited resources as effectively as possible.
The plan as currently envisioned consists of seven phases. The State Highway Patrol will manage the 800
MHZ voice network under the direction of the Board.
Phase One will enhance existing local 800 MHZ voice systems and interconnect these systems. By using
existing resources, we can save money and be more effective in our approach. The existing systems
include, Charlotte, Raleigh, Greensboro, Salisbury, Rocky Mount, and several other areas, which includes
fifteen counties. A zone switch located at the State Highway Patrol in Raleigh will enable all these
officers to talk directly to each other.
With the six other phases, the entire state will be connected and agencies will have direct communication.
Officers from any agency will be able to communicate all over the state.
Criminal Justice Information Network
Voice Trunking Network
Phase One 1998- 1999
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Buncombe 1 190,987 659.33 15 190,000
2 Cabarrus 1 111,313 364.08 66 190,000
3 Cleveland 1 88,939 468.19 13 190,000
4 Craven 1 86,053 701.47 8 190,000
5 Cumberland 1 300,893 657.26 10 190,000
6 Davidson 1 138,700 548.28 6 190,000
7 Durham 1 196,709 297.74 8 190,000
8 Edgecombe 1 56,651 505.69 6 190,000
9 Guilford 2 373,561 650.77 12 380,000
10 Lenior 1 59,068 402.32 7 190,000
11 Mecklenburg 1 584,856 527.77 15 190,000
12 Nash 1 84,986 539.60 11 190,000
13 New Hanover 1 140,785 184.54 10 190,000
14 Rowan 1 119,108 519.02 11 190,000
15 Wake 1 528,405 854.36 27 190,000
SUBTOTALS 16 3,061,014 7,880.42 225 3,040,000
Troop C Console update 250,000
Master Smart Zone Switch 2,500,000
Microwave System Interconnect, 16 sites @ 175,000 2,800,000
Microwave System Upgrade, 6 sites @ 175,000 1,050,000
Recurring Line Cost 60,000
Subtotal Mainframe and Transport Cost 6,660,000
Total Projected Cost, Phase One 9,700,000
Criminal Justice Information Network
Voice Trunking Network
Phase Two 1999- 2000
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Alamance 1 115,567 433.14 8 190,000
2 Chatham 1 43,267 707.91 10 190,000
3 Catawba 2 126,653 395.66 12 190,000
4 Forsyth 1 280,951 412.48 10 225,000
5 Halifax 1 57,902 723.69 10 205,000
6 Haywood 3 49,296 554.85 7 595,000
7 Iredell 1 104,104 574.12 8 190,000
8 Johnston 1 95,571 795.41 13 205,000
9 McDowell 1 37,082 437.39 6 190,000
10 Orange 1 108,386 400.27 8 190,000
11 Pitt 1 119,661 656.52 11 190,000
12 Randolph 1 115,913 788.83 9 190,000
13 Wilson 1 67,907 374.27 10 215,000
SUBTOTALS 16 1,322,260 7,254.54 122 2,965,000
Onmi Link Switch to Connect 2 Zones with Software 5,000,000
Smart Zone Switch with Software 2,500,000
Troop D, G & B Console Update 750,000
Microwave System Interconnect, 7 sites @ 205,000 1,435,000
Microwave System Upgrade, 25 @ 175,000 4,375,000
New Equipment Buildings 10 @ 35,000 350,000
Recurring Line Cost 75,000
Technical Support, Training and Test Equipment 650,000
Alarm System Interface 95,000
Installation and Integration 500,000
Subtotal Mainframe and Transport Cost 15,730,000
250 Mobile/ Portable Radios @ 3850.00 ea 962,500
250 Mobile Chargers @ 550 ea 137,500
Subtotal for Mobile Radios 1,100,000
Total Projected Cost, Phase Two 19,795,000
Criminal Justice Information Network
Voice Trunking Network
Phase Three 2000- 2001
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Brunswic 3 61,836 860.49 16 590,000
2 Burke 2 81,694 504.45 10 380,000
3 Carteret 2 58,799 525.57 15 380,000
4 Davie 1 30,000 266.59 5 190,000
5 Duplin 1 42,490 819.22 11 190,000
6 Gaston 2 179,945 357.29 15 380,000
7 Granville 2 41,530 533.50 8 380,000
8 Harnett 2 77,759 601.11 9 380,000
9 Henderson 3 77,990 374.39 5 570,000
10 Lee 1 46,150 259.28 6 190,000
11 Macon 3 26,424 516.58 5 570,000
12 Moore 1 67,293 701.25 15 190,000
13 Onslow 2 149,569 762.61 10 380,000
14 Pender 1 35,476 874.82 7 190,000
15 Robeson 2 112,238 949.19 13 380,000
16 Sampson 2 50,525 946.85 9 380,000
17 Union 2 98,575 639.28 7 380,000
18 Vance 1 40,277 248.79 5 190,000
19 Warren 1 18,115 427.10 5 190,000
20 Yadkin 1 33,409 335.74 8 190,000
SUBTOTALS 35 1,330,094 11,504.1 184 6,670,000
Zone Switch with Software 2,500,000
Antennas and Coxial Cables 375,000
Troop E, F & H Console Update 750,000
Microwave System Interconnect, 25 sites @ 195,000 4,875,000
Microwave System Upgrade, 9 @ 175,000 1,575,000
New Equipment Buildings 22 @ 35,000 770,000
Emergency Generators 16 @ 15,000 240,000
Communications Towers 4@ 140,000 ea 560,000
Technical Support, Training and Test Equipment 650,000
Alarm System Interface 125,000
Installation and Integration 1,150,000
Subtotal Mainframe and Transport Cost 13,570,000
250 Mobile/ Portable Radios @ 3850.00 ea 962,500
250 Mobile Chargers @ 550 ea 137,500
Subtotal for Mobile Radios 1,100,000
Total Projected Cost, Phase Three 21,340,000
Criminal Justice Information Network
Voice Trunking Network
Phase Four 2001- 2002
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Ashe 2 23,109 426.16 6 380.000
2 Beaufort 2 44,044 826.10 10 380,000
3 Bertie 2 20,622 700.93 7 380,000
4 Bladen 2 29,686 878.92 8 380,000
5 Caldwell 1 73,934 471.17 7 190,000
6 Columbus 2 51,336 938.44 9 380,000
7 Dare 4 26,061 390.79 10 690,000
8 Franklin 2 42,036 494.38 7 380,000
9 Hertford 1 22,454 356.09 7 190,000
10 Lincoln 1 56,415 298.26 4 190,000
11 Martin 1 27,059 460.76 6 190,000
12 Richmond 2 45,044 477.19 6 380,000
13 Surry 2 65,178 539.34 7 380,000
14 Wayne 2 110,889 553.70 11 380,000
15 Pasquotank 1 34,158 228.00 5 190,000
16 Rutherford 2 59,139 567.62 8 380,000
17 Stanley 2 54,553 395.78 10 380,000
18 Washington 2 13,863 331.63 5 380,000
19 Watauga 2 40,366 314.05 7 380,000
20 Wilkes 2 61,790 752.21 6 380,000
SUBTOTALS 37 901,736 10,401.52 146 6,580,380
Zone Switch with Software 2,500,000
Troop A Console Update 250,000
Microwave System Interconnect, 25 sites @ 195,000 4,875,000
Microwave System Upgrade, 7 @ 175,000 1,225,000
New Equipment Buildings 26 @ 35,000 910,000
Emergency Generators 25 @ 15,000 375,000
Communications Tower 1 @ 175,000 175,000
Communications Towers 4@ 140,000 ea 560,000
Technical Support, Training and Test Equipment 650,000
Alarm System Interface 65,000
Annual Reoccurring cost for system maintenance 2,000,000
Installation and Integration 1,150,000
Subtotal Mainframe and Transport Cost 14,735,000
300 Mobile/ Portable Radios @ 3850.00 ea 1,155,000
300 Mobile Chargers @ 550 ea 165,000
Subtotal for Mobile Radios 1,320,000
Total Projected Cost, Phase Four 22,635,380
Criminal Justice Information Network
Voice Trunking Network
Phase Five 2002- 2003
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Alexander 1 30,494 258.64 4 190,000
2 Anson 2 24,236 533.14 7 380,000
3 Caswell 1 21,502 427.51 4 190,000
4 Camden 2 6,273 240.49 3 380,000
5 Chowan 1 14,068 181.55 4 190,000
6 Currituck 2 16,012 255.59 3 380,000
7 Gates 2 9,856 338.25 4 380,000
8 Greene 1 16,725 266.37 3 190,000
9 Hoke 1 27,890 391.16 4 190,000
10 Hyde 3 5,288 624.22 3 570,000
11 Jones 1 9,595 470.01 5 190,000
12 Montgomery 2 23,582 489.55 8 380,000
13 Northampton 2 20,453 538.32 12 380,000
14 Pamlico 2 11,896 340.73 4 380,000
15 Perquimans 1 10,736 246.40 5 190,000
16 Person 2 32,020 398.02 4 380,000
17 Rockingham 2 88,379 568.64 8 380,000
18 Scotland 2 35,013 319.33 6 380,000
19 Stokes 2 41,162 452.04 7 380,000
20 Tyrrell 1 3,917 406.82 3 190,000
SUBTOTALS 33 449,097 7,746.78 101 6,270,000
Zone Switch with Software 2,500,000
Antennas and Coxial Cable 277,000
Microwave System Interconnect, 33 sites @ 195,000 6,435,000
New Equipment Buildings 19 @ 35,000 665,000
Emergency Generators 21 @ 15,000 315,000
Communications Tower 3 @ 175,000 525,000
Communications Towers 4@ 140,000 ea 560,000
Technical Support, Training and Test Equipment 950,000
Alarm System Interface 60,000
Annual Reoccurring cost for system maintenance 2,500,000
Installation and Integration 1,150,000
Subtotal Mainframe and Transport Cost 15,937,000
300 Mobile/ Portable Radios @ 3850.00 ea 1,155,000
300 Mobile Chargers @ 550 ea 165,000
Subtotal for Mobile Radios 1,320,000
Total Projected Cost, Phase Five 23,527,000
Criminal Justice Information Network
Voice Trunking Network
Phase Six 2003- 2004
Site
No.
County Proposed
Sites this
Phase
Population Square
Miles
No. of
Criminal
Justice
Agencies
Cost Per
County
1 Allegany 2 9,564 234.52 5 380.000
2 Avery 2 15,269 247.07 8 380,000
3 Cherokee 3 22,787 451.83 5 570,000
4 Clay 2 7,727 312.91 3 380,000
5 Graham 2 7,469 288.69 3 380,000
6 Jackson 3 28,890 490.52 5 570,000
7 Madison 3 17,699 451.31 7 570,000
8 Mitchell 2 14,518 222.00 5 380,000
9 Polk 1 15,824 238.30 6 190,000
10 Swain 3 11,575 525.98 5 570,000
11 Transylvania 3 27,489 378.28 4 570,000
12 Yancey 2 16,231 313.60 5 380,000
SUBTOTALS 28 195,042 4,155.01 61 4,940,380
Zone Switch with Software 2,500,000
Antennas and Coxial Cable 255,000
Microwave System Interconnect, 32 sites @ 155,000 4,960,000
New Equipment Buildings 21 @ 35,000 735,000
Emergency Generators 24 @ 15,000 360,000
Communications Tower 4 @ 105,000 420,000
Communications Towers 10@ 55,000 ea 550,000
4 Additional 5 channel repeaters for fill- in @ 190,000 ea 760,000
Technical Support, Training and Test Equipment 950,000
Alarm System Interface 45,000
Annual Reoccurring cost for system maintenance 2,500,000
Installation and Integration 1,350,000
Subtotal Mainframe and Transport Cost 15,385,000
350 Mobile/ Portable Radios @ 3850.00 ea 1,347,000
350 Mobile Chargers @ 550 ea 192,000
Subtotal for Mobile Radios 1,539,000
Total Projected Cost, Phase Six 21,864,380
Criminal Justice Information Network
Voice Trunking Network
Phase Seven 2004- 2005
Zone Switch with Software 2,500,000
Antennas and Coaxial Cable 425,000
Microwave System Interconnect, 18 sites @ 155,000 2,790,000
New Equipment Buildings 15 @ 35,000 525,000
Emergency Generators 15 @ 15,000 225,000
Communications Towers where needed 1,120,000
12 Sites converted from 5 to 10 channel sites 2,280,000
20 Additional 5 channel repeaters for fill- in @ 190,000 ea 3,800,000
Technical Support, Training and Test Equipment 925,000
Annual Reoccurring cost for system maintenance 2,500,000
Installation and Integration 550,000
Maintenance and Administrative Personnel 200,000
Subtotal Mainframe and Transport Cost 17,840,000
150 Mobile/ Portable Radios @ 3850.00 ea 577,500
150 Mobile Chargers @ 550 ea 82,500
Subtotal for Mobile Radios 660,000
Total Projected Cost, Phase Seven 18,500,000
1998 CJIN Governing Board Report to the General Assembly
Page 35
Juvenile Justice Information Systems
The topic of juvenile justice has become an extremely important issue for the state particularly as it
relates to juvenile delinquency. The Governor’s Commission on Juvenile Crime and Justice has
developed recommendations for addressing the issues associated with this problem. The Commission’s
Final Report, dated March 10, 1998, includes numerous recommendations regarding the information
system needs of the various programs intended to address juvenile crime. It is anticipated that the
Governor will recommend funding to begin development of the information systems needed to support
the state programs.
Prior to the establishment of the Governor’s Commission on Juvenile Crime and Justice, the Governor’s
Crime Commission funded a project entitled the Juvenile Justice Information Planning Project, now
referred to as the Juvenile Information Network Planning Project. It has been the mission of that project
to “ develop a plan for a statewide information system that will 1) provide timely accurate information
regarding juveniles to the courts, law enforcement officers, and those providing treatment and other
services for youth in the juvenile justice system; and 2) relate effectively to the criminal justice ( adult)
system.” The project’s report, Juvenile Information Network Interim Report, dated February 26, 1998,
projected that costs for an automated information network that would include delinquent and
undisciplined juveniles and juveniles in conditions of abuse neglect, and dependency are approximately
$ 20,000,000. Estimates for maintaining the information network range from $ 1,000,000 to $ 2,000,000
annually. The Juvenile Information Network Planning Project is recommending that initial application
development support Court Counselors, Clerks of Superior Court, and Division of Youth Services
Programs. Completion of these applications is projected for July 2000. Cost estimates for first year
projects are $ 5,000,000. The detail of this estimate is being developed in support of the Governor’s
Budget.
End- User Technology
Another important component towards building a statewide CJIN is upgrading end- users technology.
This involves the replacement of mainframe terminals, older personal computers with newer technology,
or providing computers to first time users to support CJIN applications. As criminal justice agencies
continue to deploy applications that push processing to the desktops, users will need state of the art
technology to take full advantage of these applications. As well, newer technology will help in
implementing the envisioned security measures needed for providing essential data integrity.
Future Projects
As noted earlier in the report, there are several projects which will be addressed at a future date. Two of
these are the Statewide Integrated Criminal History Repository and the State Identification Index. The
criminal history repository is a critical piece but dependant on the same agencies currently engaged in the
other projects. Further, these same agencies are engaged in remediation required to make existing
systems Year 2000 compliant. Given the current CJIN projects and Year 2000 compliant projects, it
would not be responsible on the part of the Board to attempt to move this project forward. It appears that
it would be at least two to three years before significant planning and project development could begin.
Given the earliest possible starting time and the ever changing costs associated with such development, it
is more accurate to report that the Board will be advancing this project around the year 2002.
The State Identification Index is closely related to a similar project currently under development by the
Information Management Resource Commission ( IRMC). Because of the similarities in the two efforts
and the need for the same individuals to work with both projects, the Board has chosen to support the
IRMC project. As their project develops, CJIN agencies will be working with the IRMC to ensure an
ability to incorporate the needs of CJIN. It appears this is another opportunity to leverage existing efforts
1998 CJIN Governing Board Report to the General Assembly
Page 36
and resources through partnership with those agencies involved. It is this partnership that remains a
mainstay of the CJIN effort.
Total Cost Estimates To Date
The costs known to CJIN are identified below. They reflect the estimates that can be accurately provided
at this time.
Project Implementation Cost Recurring Cost
Governing Board $ 200,000 $ 200,000
Data Sharing $ 859,860 $ 300,000
Mobile Data $ 12,500,000 $ 250,000
Voice Trunking Network $ 137,362,260 $ 2,500,000
CJIN Security and Networking $ 3,500,000 $ 100,000
Courtroom Automation $ 531,340 $ 250,000
Magistrate System $ 8,750,000 $ 2,250,000
Statewide AFIS $ 6,750,000 $ 1,310,400
Juvenile Justice Network $ 20,000,000 $ 1,500,000
TOTALS $ 190,453,460 $ 8,660,400
Summary
From the information provided, it is apparent considerable progress is being made in following the CJIN
plan. The support and leadership from the North Carolina General Assembly has enable the Board to be
extremely successful in finding additional funding so that the cost of this effort can be spread across the
various revenue sources. With this support, several key pieces of the project are either nearing
completion or well underway. More and more, state and local criminal justice and public safety users are
recognizing the benefits of CJIN and add their support to the effort.
This success has not gone without notice at the state and national levels. The Federal Bureau of
Investigation ( FBI) has identified the CJIN Mobile Data Network as one of only three participants in their
testing for the development of image transfer to vehicles. This is part of a major new system for the
FBI’s National Crime Information Center ( NCIC) known as NCIC 2000.
Recently the Federation of Government Information Processing Councils ( FGIPC) selected CJIN as an
award recipient. The award, the 1998 FGIPC Intergovernmental Open Systems Solutions Award,
recognizes those efforts which have demonstrated success in accomplishing intergovernmental service
delivery to citizens.
Finally, the United States Department of Justice, Office of Chief Council, had a representative visit North
Carolina to discuss the CJIN project. Having reviewed the CJIN Study Final Report, this individual
reported that with the exception to costs, the report was as current as the day it was completed. Based on
the CJIN plan and the state’s progress, North Carolina was invited to participate in a two- day conference
addressing issues associated with integrating criminal justice information.
The course has been charted and steady progress is being made. The CJIN Governing Board eagerly
awaits an opportunity to present this report.