Posts from the ‘Databases’ Category

Jessica Richardson Smith is the Research Services Librarian at the Historical Society of Washington, D.C. She pursued three majors—Anthropology, Latin and Greek, and Geology for her Indiana University BA degree from the College of Arts and Sciences. While at Indiana, she used the museum practicum course in the Department of Anthropology to gain a range of experiences working in the Midwest Archaeological Laboratory. That work resulted in a published paper—Tools of the Trade: Chipped Lithic Assemblages from the Hovey Lake (12Po10) and Ries-Hasting (12Po590) Archaeological Sites, Posey County, Indiana (with Cheryl Ann Munson, Meredith B. McCabe and Dean J. Reed). She earned a master’s degree from the Department of Anthropology at the George Washington University and leads the Wymer’s DC project.

Jason Baird Jackson (JJ): Before we circle back and discuss your experiences at Indiana University and George Washington University, I’d love to begin by finding out about the mission of the Historical Society of Washington and your role there. What are your core responsibilities as a Research Service Librarian?

Jessica Richardson Smith (JRS): Sure! The Historical Society of Washington, D.C. is a 122-year old educational and research institution that collects and shares the history of Washington, D.C., emphasizing the local community over the federal city. We are a team of seven who strive to produce diverse public programming and exhibitions, as well as public access to our collections. That’s where I come in as the Research Services Librarian. The core of the Historical Society is our research library which houses over 100,000 photographs, over 800 manuscript collections, and hundreds of maps, prints, and objects—all on D.C. history.

My day-to-day duties consist of working with researchers in our library to help them find the information they need. Whether they are writing a scholarly article or just bought a house and want to learn about its history and their new neighborhood, my job is to help facilitate their needs with what our library can offer. Another facet of my job is to know what the other repositories in the city have. If the Historical Society doesn’t have some piece of information, I want to know where I can direct them.

I love my job—I never do the same thing twice and each day I am learning more and more about this city, our collections, and our members. On any given day, I may meet members of our community and learn about their projects and passions, research a topic in our collection for a researcher working remotely, or help troubleshoot a long-shot research query that someone submits based on a decades-old memory. Every day is something new and every day is something interesting. The best part is when I can apply what I learn one day to a question we get the following week. That’s great. It makes you feel like you are making real headway into learning the complex history of a city like D.C.

Also, because we are a small institution with a big mission, my colleagues and I are expected to wear many hats. In addition to my librarian duties, I also participate in shaping our public programming and exhibitions; I conduct photo research for our publications; I digitize material and tackle rights assessment questions; and I track our library statistics. Each of these things are being juggled on a day-to-day basis, which can be demanding but also very fulfilling.

The Historical Society of Washington, D.C. is located in Washington’s historic Carnegie Library, dedicated in 1903.

JJ: It sounds like you are in a sweet-spot in terms of scale. Your institution is big enough to be doing important, interesting work but small enough that you have not gotten trapped in a specialist silo in which you do only one task over and over again.

Washington is such an incredible place for museums, libraries, and archives. What is it like to work in a small-but-old museum/library in a city of large-but-old museums/libraries? Do you feel connected with GLAM (Gallery, Library, Archives, and Museums) professionals around the city or, like many of our colleagues elsewhere, do the day-to-day demands of the job keep you from connecting to colleagues around the city?

As the Research Services Librarian, my daily duties are often intra-institution focused but I regularly refer our library patrons to other institutions around the city when we don’t have particular resources. While this means I don’t personally interact on a daily basis with my GLAM colleagues, there is mutual awareness of our work through referrals. At the Historical Society, our main collaboration with our GLAM colleagues is through joint public programming, from conference plenaries to archival fairs, workshops, exhibitions, etc.

JJ: I am especially glad to hear that you have not only pathways to connect with colleagues, but that your institution is well-situated enough to support, and to see the value in, outreach, research dissemination, and professional development activities like those you have just mentioned. One of my reasons for being interested in your connectedness to the cultural institutions of DC is that you were trained at the MA level there, at George Washington University. That institution has a unique advantage in that it trains students in a city with so many public collections and so many collections-oriented professionals. Before we turn to your undergraduate experiences at Indiana, could you describe your graduate studies? What did you study? What role did hands-on work play in your career?Read more

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I would like to share news of the formation of an interest group in an area of interest that I know I share with many Shreds and Patches readers. The group is known as the “Digital Practices in History and Ethnography” Interest Group and it is a constituent interest group within the Research Data Alliance (RDA), an international initiative to facilitate the development of effective data practices, standards and infrastructure in particular research areas, and across research areas. The RDA aims to enhance capacity to archive, preserve, analyze and share data, and to foster collaboration across research communities. My DPHE colleagues and I invite you to join this interest group, and to participate in its online discussions. Biannual RDA meetings are an opportunity to meet face-to-face with others in our area, and with researchers in other areas.

The RDA website describes RDA’s full array of interest and working groups, and the mission, structure and process of the RDA. You can join the DPHE interest group at no cost by following these steps:

5. Answer the form question with a yes, and then you should be subscribed.

The second RDA Plenary was held in Washington D.C. September 16-18, 2013. Our group discussed its mission and plan at a session on Wednesday afternoon, and circulated a list of discussion questions for on-going consideration by the group.

We’ve now started a discussion thread about metadata in historical and ethnographic research.

We’ve also scheduled held several project review sessions and plan to continue holding these events online in coming months. Early sessions in our series have looked at the

As detailed here, Garett Montanez and I will present tomorrow (2/13) at a project share (1 pm, eastern time) event focused on the Open Folklore project. The presentation will be online and is free and open to anyone interested.

The DPHE group will be pursuing additional project-focused presentations, as well as open discussions of common interests and concerns.

My fellow DPHE IG co-chairs Mike and Kim Fortun (RPI) and I look forward to your participation. Please let us know if you have

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Today the Journal of Folklore Research Reviews (JFRR) published my review of A Companion to Folklore edited by Regina F. Bendix and Galit Hasan-Rokem. (Wiley-Blackwell, 2012). It was an honor to be asked to review such a key volume in the field. Find the review online here: http://indiana.edu/~jofr/review.php?id=1416

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Visitors to this site will know that I am involved in a range of projects relating to reform in the scholarly communication system. University presses are a key part of that system. They bring to the current moment a lot of durable skills, values, and useful practices and they have the potential to play a key role in innovating the future.

In this note, I want to put on my author hat and celebrate two modest practices–one a tradition and the other an innovation–in the work of the University of Nebraska Press, the press that I have historically worked most closely with.

Part One: Some Things Never Go Out of Style

As an editor of a small scholarly journal with a reviews program, I spend a lot of time with what used to be called (and sometimes still are called) tear sheets. The term’s origins are in commercial advertising, but it extends logically to journal-based publishing of things like book reviews. When a publisher sends a new book to a journal in the hopes that it will be reviewed, it asks (among other things) that a journal that actually does publish a review send a copy of the final published review to the press’ attention. In the older days (and, in some cases, still today) the obligation was to send two (sometimes more) paper copies of the review to the press’ attention. These days, this task is most often accomplished electronically by sending a PDF of the published review to the attention of the relevant press’ marketing staff. The old name tear sheet refers to actual sheets of paper (with advertisements to send to buyers or reviews to send to publishers) torn from the relevant print edition so that they could then be mailed. (BTW: Shame on those journals who do not live up to their end of this bargain.)

When the reviews get to the press, there are a number of things that can be done with them. It is common for them to be harvested for favorable quotes that get added to a book’s page on the press’ website. In more elaborate operations, such quotes get pushed out to sites like Amazon. A acquisitions editor can use the incoming reviews to guide the development of their “list.” In aggregate, reviews tell editors what kinds of works (and which authors) are being well received. Such intellectual indicators complement quantitative measures as sales numbers.

At the University of Nebraska Press a tradition that many other presses have abandoned is also maintained. It is one that promotes tremendous goodwill with authors and, by extension, furthers the press’ reputation among potential authors. Judging by my experience (I have never discussed the practice with UNP staff.), the UNP marketing staff forwards incoming reviews to authors for their interest and use. Even in an era of such things as Google Alerts, this is a tremendous help to authors. In the wake of the publication of Yuchi Ceremonial Life, copies of these reviews–neatly annotated by press staff with date and place of publication–were mailed to me as they came in. Today, via email, I got from the press a PDF copy of the Chronicle of Higher Education book note appearing in the wake of Yuchi Indian Histories Before the Removal Era. This is such a wonderful courtesy. If the new (edited) book is reviewed, I will really appreciate learning of this from the press. Even today, not all journals are richly woven into the digital infrastructure and thus the press will sometimes know of a review before I will. When I mention that UNP does this for authors, all my colleagues are jealous, as few of them have experienced such attention from the presses with which they work. This service is especially valuable to pre-tenure scholars for whom reviews are a crucial resource in route to their tenure cases.

In a time in which academic author have new choices, old courtesies like this can go a long way in maintaining strong relationships with authors.

Part Two: New Things Done the Right Way

Increasingly, university presses aim to promote awareness of their titles by making sample chapters available for free via their websites. This is an inevitable outgrowth of broader practices, such as the views inside books available on sites like Amazon. Typically university presses simply (and it is not exactly simple, of course) make this material available as a PDF download from inside the press’ website on the book’s page. This is a logical thing to do, but it is also a very temporary thing to do, as press websites (like most websites) are very unstable and ephemeral things. They are breeding grounds for link rot and they just do not measure up as preservation environments.

If a press is going to let a sample chapter loose into the digital world, it should do this in a way that advances all of the goals of scholarly communication. This means that if content is going to be freely available, it should be made freely available according to professional best practices. This means curated carefully in a digital environment with attention directed to preservation, metadata, stable URLs, etc.

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A bill (H.R. 3699) recently introduced in the U.S. Congress by Rep. Darrell Issa (R-CA) and Rep. Carolyn Maloney (D-NY) aims to undo open access policies at NIH and to prevent the establishment of open access policies in other federal agencies. The large publishers, as represented by The Association of American Publishers, has expressed its love for this innocuously named “Research Works Act.” Open access advocates understand it as another terrible assault on the public interest and as instrument designed to not only mislead those who do not understand how scholarly research and its communication work but to more intensively transfer public resources into private, corporate hands. I am not going to offer an analysis of the bill and its contexts here.

In this note, I just want to highlight University of California Biologist Michael Eisen’s posting about the Research Works Act. After contextualizing and characterizing H.R. 3699, he points his readers to political contribution data available via MapLight. Looking into which members of Congress have received contributions from the large, multinational scholarly publisher Read Elsevier, Eisen notes that the largest recipient of Elsevier cash is Rep. Maloney (co-sponsor of H.R. 3699). He notes:

Dutch publisher Elsevier and its senior executives made 31 contributions to members of the House in 2011, of which 12 went to Representative Maloney. This includes contributions from 11 senior executives or partners, only one of whom is a resident of her district.

Who else is on the Elsevier donation list? Any guesses? Yes, of course, Rep. Issa. (For the full list of Elsevier recipients, see here.)

Thank you to Professor Eisen for his work digging into this question.

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I am happy to report that real and significant progress in the Open Folklore project continues to be made. A year ago (October 13, to be exact) the American Folklore Society and the Indiana University Bloomington Libraries launched the Open Folklore project and its associated web portal. Open Folklore is about promoting open access in the field of folklore studies (/ethnology) and about fostering partnerships among those working towards the goals of open access in the field. On behalf of the OF project team, I was the author of a news release/project report on the most recent accomplishments of the project and the most recent content additions accessible via the portal site. This was published this morning and is available from the Open Folklore portal.

As readers of the news release will discover, highlights over the past six months include making programs and reports related to the annual meetings of the American Folklore Society (going back to 1889) freely accessible, the launch of the AFS Ethnographic Thesaurus, and the continued growth in the number of AFS section journals being made freely accessible in digital form. The big picture is that the community is continuing to come together to advance the goal of making folklore scholarship and resources more discoverable and accessible to community members, students, tradition bearers, and scholars worldwide. As was recognized this summer when OF was recognized with the Outstanding Collaboration Award by the Association for Library Collections and Technical Services (ALCTS) during the American Library Association meetings, folklorists have a lot to be proud of. We are pioneering in many parts of the scholarly communications world, from the development of open access journals, books, repositories and archives to developing generalizable collaboration strategies for organizational partnership, especially between libraries, non-commercial publishers, and scholarly societies.

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Congratulations to Kim Christen and everyone working on the Mukurtu project on news that the effort has received a major grant from the (U.S.) Institute for Museum and Library Services (announced here). This is a major development for a major project.

As noted on the Mukurtu project site, Mukurtu is “A free and open source community content management system that provides international standards-based tools adaptable to the local cultural protocols and intellectual property systems of Indigenous communities, libraries, archives, and museums.” It is “a flexible archival tool that allows users to protect, preserve and share digital cultural heritage through Mukurtu Core steps and unique Traditional Knowledge licenses.”

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An exciting development in the Open Folklore project is the inclusion of the AFS Ethnographic Thesaurus within the Open Folklore portal. This great advance was announced on the AFS website and at the Open Folklore portal. The ET is a valuable resource for folklore studies, ethnomusicology, cultural anthropology, and other ethnographic disciplines. Thanks to everyone at AFS, LoC, and IU who worked to make this next phase of both projects possible.

In March 2010 the Mukurtu project was awarded a National Endowment for the Humanities Digital Humanities Start‐Up grant to produce a beta‐version of an open‐source, standards‐based community digital archive and content management platform. As the third phase of an ongoing software production project, the Mukurtu team is aware that indigenous and tribal libraries, archives and museums are underserved by both off‐the‐shelf content management systems (CMS) and open source CMS and digital archive/web production tools. Over the last decade as web technologies have diversified to include user‐generated content and more sophisticated digital archive and content management tools the specific needs of indigenous collecting institutions have been left out of mainstream productions. Based on long‐term research and collaboration with indigenous communities and collecting institutions, Mukurtu’s development and production has focused on producing a digital archive and content management tool suite that meets the expressed needs of indigenous communities globally. Specifically, Mukurtu:

Allows for granular access levels based on indigenous cultural protocols for the access and distribution of multiple types of content;

Facilitates the exchange and enhancement of metadata between national collecting institutions and related indigenous communities through robust import/export capabilities.

The Mukurtu software tool suite is under development now with a system demonstration site planned for Spring 2011. Our informational website, development blog, and wiki are now live. These sites allow us to chronicle our development progress, provide updates and engage with users as we move forward to a full launch in August 2011.

Please visit the new site at: www.mukurtuarchive.org and follow the links to learn more about the Mukurtu project goals, development, and collaborations.

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About this Site

I am a Professor of Folklore, and of Anthropology, at Indiana University, where I also direct the Mathers Museum of World Cultures. This site provides information on my museum, teaching, and research work, while also conveying some news and information relating to students and colleagues with whom I work and the projects on which we collaborate.