Americas: Must-Have Contract Clauses for International Meetings

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Hotel and venue contracts for international meetings are often shorter than for those in the United States, and “may often look more like a banquet event order than a legal contract,” says Terri Woodin, CMP, vice president of marketing and global meeting services, Meeting Sites Resources. However, just because a contract is short and easy to read, it is not necessarily a cause for celebration. According to the international meetings expert, planners still need to protect their organizations and attendees. During a recent MeetingsNet webinar, Woodin laid out her must-haves for international contracts.

Bring Your Own Contract
Woodin suggests that meeting planners have their own contracts that can be tailored to fit each event, instead of making changes to the hotel’s document. Include important clauses within the contract rather than in addenda so that the venue reads them as part of the legal agreement and not as afterthoughts.