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Use an employee’s “Daily Rate” for paying Other Leave such as Public Holidays Not Worked.

In some circumstances there will employees whose work patterns or payments are so variable that it is difficult to work out their Relevant pay rate for “Other Leave” such as Public Holidays, Alternative Leave, Sick Leave etc. In light of this we have added an option to pay the employee their Average Daily Pay which will be calculated by the system using the gross earnings for the previous 52 weeks divided by the number of days worked. If enabled this Average Daily Pay rate will be used for days worked (at time and a half) and days not worked. If you feel this could apply to your employees, we suggest you discuss this option with the Support team prior to turning it on.

​Buyer Generated Invoice for Real Estate Companies

​Recently we have had a number of Real Estate companies begin using Crystal Payroll and one of the payroll processes they undertake with the sales staff is to issue a Buyer Generated Invoice for the sales person commission. The use of these invoices, which are basically the company invoicing themselves, must be IRD approved. Buyer Generated Invoices are also used in other industries where the company knows what the employee would invoice them based for services provided but they can't depend on the contractor to invoice them on time.. To enable this option, go to the Payslip Format section under Company Payroll Settings.

​New Time & Attendance Import option

​One of the ways the payroll process can be sped up and also made more accurate is through the use of systems such as Time & Attendance systems or our own Crystal Manager. We have numerous import formats for bringing in this pay period data and we have recently added a new one for the Timecloud timeclock system. If you are capturing employee hours through a third party application such as this and you don’t see it in the list under the Importing Data let us know and we will see if we can help. We also have several options for importing pay period data from spreadsheet formats we can provide you. We also suggest that you check out Crystal Manager.

​New Help Screens – Getting Started Guides

​In a previous newsletter we mentioned that we were reformatting our Help Screens to make the flow more logical and to also add some Getting Started Guides. If you haven’t seen our Help Screens these are accessed from the Help Menu in the top right-hand corner of the Payroll Screen. If you click on the Getting Started option, you will see we have created a series of Getting Started Guides covering:

Under each of these options we step you through the process of setting up the payroll, setting up employees and running a pay. ​If you are new to Crystal Payroll we recommend you familiarise yourself with these screens. Also if you have taken over the running of the payroll and you haven’t had a training session with a member of our Training & Support team we recommend that you give us a call to discuss your options. We find a well-trained user will get much more value from the system while also saving time.

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ABOUT US

Crystal Payroll Limited is a fully accredited IRD PAYE intermediary, based in Auckland, New Zealand with years of experience in both payroll accounting practices and the development of high quality online software systems. The Crystal Payroll online payroll system was launched in 2006.