Members are invited to declare at this stage
of the meeting, any relevant financial or other interest in the
items on this agenda.

Minutes:

Councillor Crane declared a personal and
prejudicial interest in the report relating to the structure of
Public Health Services in Brent and indicated that he would leave
the meeting for that item taking no part in the discussion
thereon.

3.

Welcome

Minutes:

The Chair, on behalf of members, welcomed
Christine Gilbert (Interim Chief Executive) to her first meeting of
the Executive.

that the minutes of the previous meeting held on 15 October
2012 be approved as an accurate record of the meeting subject to
Clause 8 – Outcome of the consultation and recommendations
for a localised council tax scheme,
para 2 - delete
‘£54.1M’ insert
‘£5.1M’.

The purpose of this report is to seek
Executive authority for the renewal of two contracts supplying
speech and language therapy to pupils in Brent schools at Key
Stages 1&2 and Key Stages 3&4. The service is commissioned
by Brent Council and supports the Council in meeting its statutory
responsibilities to deliver Speech and Language Therapy (SALT) to
Brent pupils with statements of Special Educational Needs.

Decision:

(i) that
approval be given from the tendering requirements of Contract
Standing Orders to allow the renewal of the current Speech and
Language Therapy contract for Key Stages 1&2 with Brent
Community Services from 1 April 2013 to 31 March 2014 at a
total cost of £255,148 at existing terms and conditions, on
the basis that there are good operational and financial reasons for
doing so as set out in section 3 of the report from the Director of
Children and Families;

(ii) that approval
be given to an exemption from the tendering requirements of
Contract Standing Orders to allow the renewal of the current Speech
and Language Therapy contract for Key Stages 3&4 with North
West London Hospitals Trust from 1 April 2013 to 31 March 2014 at a
total cost of £103,060 at existing terms and conditions, on
the basis that there are good operational and financial reasons for
doing so as set out in section 3 of the Director’s
report.

Minutes:

The report before the Executive sought authority for the
renewal of two contracts supplying speech and language therapy to
pupils in Brent schools at Key Stages 1&2 and Key Stages
3&4. The service was commissioned by Brent Council and supports
the council in meeting its statutory responsibilities to deliver
Speech and Language Therapy (SALT) to Brent pupils with statements
of Special Educational Needs. Councillor Arnold (Lead Member,
Children and Families) advised that the extension was for one year
to establish whether there were any opportunities for increased
efficiency, working closely with the Health Service. The result
would be better services for children.

RESOLVED:-

(i) that
approval be given to an exemption from the tendering requirements
of Contract Standing Orders to allow the renewal of the current
Speech and Language Therapy contract for Key Stages 1&2 with
Brent Community Services from 1 April 2013 to 31 March 2014 at
a total cost of £255,148 at existing terms and conditions, on
the basis that there are good operational and financial reasons for
doing so as set out in section 3 of the report from the Director of
Children and Families;

(ii) that approval
be given to an exemption from the tendering requirements of
Contract Standing Orders to allow the renewal of the current Speech
and Language Therapy contract for Key Stages 3&4 with North
West London Hospitals Trust from 1 April 2013 to 31 March 2014 at a
total cost of £103,060 at existing terms and conditions, on
the basis that there are good operational and financial reasons for
doing so as set out in section 3 of the Director’s
report.

The purpose of Brent’s Local Account is
to communicate priorities and to provide Members, residents and
other stakeholders with an accountability mechanism by which
self-regulation and improvement activities can be systematically
monitored and reported.

(i)that the performance and contextual
information contained in this report be noted;

(ii)that the current and future strategic risks
associated with the information provided be noted;

(iii)that progress continue to be challenged
with responsible officers as necessary.

Minutes:

Councillor Hirani (Lead Member, Adults
and Health) introduced the borough’s Local Account the
purpose of which was to communicate priorities and to provide
members, residents and other stakeholders with an accountability
mechanism by which self-regulation and improvement activities could
be systematically monitored and reported. Councillor Hirani drew
attention to the view that Brent was a borough of contrasts, having
many opportunities but yet with relatively high levels of poverty
and a significant gap in life expectancy between men in the most
affluent and those in the most deprived parts of the borough. He
referred to the challenges that would face residents as a result of
changes to housing affordability and to council tax benefits, which
would impact on health and increase demands on the authority.
Councillor Hirani outlined improved and modernised adult social care services in place to
support users and give increased choice and control. He also
referred to key local health and well-being challenges which the
strategy would aim to address including oral health, mental health,
tuberculosis and obesity. The council would be working closely with
health partners to give children the best start, empower
communities and improve overall mental well-being.

Members welcomed the report and
acknowledged the improvement in services and outcomes over recent
years.

RESOLVED:

(i)that the performance and contextual
information contained in the report from the Director of Adult
Social Care be noted;

(ii)that the current and future strategic risks
associated with the information provided be noted;

(iii)that progress continue to be challenged
with responsible officers as necessary.

This report requests authority to award a contract as
required by Contract Standing Order No 88. This report summarises
the process undertaken in tendering this contract and, following
the completion of the evaluation of the tenders, recommends an
organisation to be awarded the contract.

that approval be given to award a contract to
Brent Carers Centre for a carer
services hub advice and support service for a period of three years
followed by discretionary extensions of 1 year plus 1 year (up to 5
years).

Minutes:

The report from the Director of Adult Social Services
requested authority to award a contract as required by Contract
Standing Order No 88 for the provision of a carer’s hub advice and support model
service. The report summarised the process undertaken in tendering the
contract and, following the completion of the evaluation of the
tenders, recommended an organisation to
be awarded the contract. Councillor Hirani (Lead Member, Adults and
Health) reminded the Executive that at the meeting of the Executive
in May approval was given to pre-tender considerations and the
criteria to be used to evaluate tenders and the procurement process
and evaluation criteria. The aim was to improve the consistency of
the carer’s experience in their
journey when accessing services in Brent in accordance with
mandatory priorities identified through the consultation process.
The contract would commence on 1 February 2013 to run for up
to five years.

The Executive also had before them an appendix
to the report which was not for publication as it contained the
following category of exempt information as specified in paragraph
3 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information).”

RESOLVED:

that approval be
given to award a contract to Brent Carers Centre for a carer services hub advice and support service for a
period of three years followed by discretionary extensions of 1
year plus 1 year (up to 5 years).

This report requests approval to develop and implement
an agreement under Section 75 National Health Services Act
2006 and a pooled budget
between Brent Teaching Primary Care Trust (Brent PCT) and the
Council in respect of Brent’s Integrated Community Equipment
Service (BiCES).

Decision:

(i)that approval be given to re-enter into
a partnership arrangement to 31 March 2013 for provision
ofBrent’s
Integrated Community Equipment Servicewith
the Brent PCT under Section 75 National Health Services Act 2006 as
set out in the report from the Director. Under this arrangement the
Council will be lead agency on behalf of the partners (the Council
and Brent PCT) with each partner being financially accountable for
the actions and expenditure of each partner’s
practitioners.

(ii) that approval
be given to the setting up of a pooled budget with Brent PCT under
the partnership agreement and to the transfer of the
Council’s pro rata contribution as set out in paragraph 4.1
for the financial year 2012/13 to that budget;

(iii)that the Council be the budget holder
for the pooled budget;

(iv)
that it be noted that written agreement will be required to be
entered into between the Council and Brent PCT in respect of the
proposed partnership and that the Director of Adult Social Services
be authorised, in consultation with the Director of Legal and
Procurement, to agree the exact form of that agreement.

Minutes:

Councillor Hirani (Lead Member, Adults
and Health) reminded the Executive of the requirement under
Sections 74 and 75 of the National Health Service Act 2006 for
local authorities and NHS bodies to work together to improve health
and health care provision. This included provision made for
flexible funding and working arrangements such as the pooled
budgets proposed for the Council and Brent PCT to continue to
provide an Integrated Community Equipment Service via an existing
contract with Medequip. The agreement
would be short term to run until 31 March 2013.

RESOLVED:-

(i)that approval be given to re-enter into
a partnership arrangement up to 31 March 2013 for provision
ofBrent’s
Integrated Community Equipment Servicewith
the Brent PCT under Section 75 National Health Services Act 2006 as
set out in the report from the Director of Adult Social Services.
Under this arrangement the Council will be lead agency on behalf of
the partners (the council and Brent PCT) with each partner being
financially accountable for the actions and expenditure of each
partner’s practitioners;

(ii) that approval
be given to the setting up of a pooled budget with Brent PCT under
the partnership agreement and to the transfer of the
council’s pro rata contribution as set out in paragraph 4.1
for the financial year 2012/13 to that budget;

(iii) that the council be
the budget holder for the pooled budget;

(iv) that it be noted
that written agreement will be required to be entered into between
the Council and Brent PCT in respect of the proposed partnership
and that the Director of Adult Social Services be authorised, in
consultation with the Director of Legal and Procurement, to agree
the exact form of that agreement.

This report requests authority to award a Framework
Agreement as required by Contract Standing Order No 88. This report
summarises the process undertaken in tendering this Framework
Agreement and, following the completion of the evaluation of the
tenders, recommends providers to be appointed onto the Framework
Agreement and the award of five (5) call-off contracts to the
proposed Framework Providers. This report further requests
authority to renew a number of existing contracts for 5 - 9 weeks
to ensure planned implementation for the five call-off contracts
referred to in Paragraph 1.1.

(i)that approval be given to appoint to the
Framework the providers listed in paragraph 3.27 for Supporting
People services for a period of four years;

(ii) that approval to award five call-off
contracts to the providers detailed in paragraph 3.32 for a period
of two years followed by discretionary extensions of 1 year plus 1
year (up to a maximum of four years);

(iii) that approval be
given to exemption in accordance with Contract Standing Order 84(a)
from the usual tendering requirements of Contract Standing Orders
to renew the existing 26 Supporting People contracts referred to in
paragraph 3.9 for 5 weeks and 9 weeks on the basis of good
operational and financial reasons as set out in paragraph 3.9 of
the report from the Directors of Adult Social Services and
Regeneration and Major Projects.

Minutes:

Members had before them a joint report from
the Directors of Adult Social Services and Regeneration and Major
Projects which requested authority to award a Framework Agreement
for supporting people services as required by Contract Standing
Order No 88. The report summarised the process undertaken in
tendering the Framework Agreement and, following the completion of
the evaluation of the tenders, recommended providers to be
appointed onto the Framework Agreement and the award of five
call-off contracts to the proposed Framework Providers. This report
further requested authority to renew a number of existing contracts
for five to nine weeks to ensure planned implementation for the
five call-off contracts.

Councilor Hirani (Lead Member, Adults and
Health) referred to the preventative work carried out under the
programme and the services provided both statutory and
non-statutory. The aim was to help as
many people as possible with an extensive contract and increased
efficiencies which would generate savings. Councillor Hirani drew
attention to the list of providers, which he was pleased to note,
included some based locally.

The Executive also had before them appendices
to the report which were not for publication as they contained the
following category of exempt information as specified in paragraph
3 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to
the financial or business affairs of any particular person
(including the authority holding the
information).”

RESOLVED:

(i)that approval be given to appoint to the
Framework the providers listed in paragraph 3.27 of the report from
the Directors of Adult Social Services and Regeneration and Major
Projects for Supporting People services for a period of four
years;

(ii) that approval
be given to award five call-off contracts to the providers detailed
in paragraph 3.35 of the report for a period of two years followed
by discretionary extensions of 1 year plus 1 year (up to a maximum
of four years);

(iii) that approval be
given to exemption, in accordance with Contract Standing Order
84(a), from the usual tendering requirements of Contract Standing
Orders to renew the existing 26 Supporting People contracts
referred to in paragraph 3.9 for 5 weeks and 9 weeks on the basis
of good operational and financial reasons as set out in paragraph
3.9 of the report from the Directors of Adult Social Services and
Regeneration and Major Projects.

This report requests approval to invite
tenders for the re-processing and subsequent sale of recyclable
materials collected through the council’s dry recycling
service (blue bin + bring banks).

Decision:

(i)that approval be given to the
procurement of a service provider for the re-processing and
subsequent sale of recyclable materials collected through the dry
recycling service;

(ii) that approval
be given to the pre-tender considerations and the criteria to be
used to evaluate tenders for this service as set out in paragraph
3.20 of the report from the Director Environment and Neighbourhood
Services;

(iii) that approval be given to
the Director of the Environment and Neighbourhood Services to
invite expressions of interest, agree shortlists, invite tenders in
respect of this service and evaluate them in accordance with the
approved evaluation criteria referred to in (ii) above.

Minutes:

Councillor Powney (Lead Member, Environment
and Neighbourhoods) introduced the
report which requested approval to invite tenders for the
re-processing and subsequent sale of recyclable materials collected
through the council’s dry recycling service (blue bin + bring
banks). He advised that the preferred option was to negotiate with
the existing waste contractor a reduction in the waste fee (the
charge levied for a quantity of waste). The results of the tender
exercise would provide a clear picture of the value of the
recyclate and would give the council
alternatives should the preferred option not be successful.

Members welcomed the initiative, particularly
the opportunity to reduce landfill and meet recycling targets.

RESOLVED:-

(i)that approval be given to the
procurement of a service provider for the re-processing and
subsequent sale of recyclable materials collected through the dry
recycling service;

(ii) that approval
be given to the pre-tender considerations and the criteria to be
used to evaluate tenders for this service as set out in paragraph
3.20 of the report from the Director Environment and Neighbourhood
Services;

(iii) that approval be given to
the Director of the Environment and Neighbourhood Services to
invite expressions of interest, agree shortlists, invite tenders in
respect of this service and evaluate them in accordance with the
approved evaluation criteria referred to in (ii) above.

This report provides a brief overview of
Masons Field and Fryent Country
Park, details the advantages of
declaring Masons Field a Local Nature Reserve and summarises
consultation undertaken on the proposal. The report also outlines the improvement programme
currently being implemented at Masons Field through Heritage
Lottery funding.

(i)that agreement be given to the
Declaration of Masons Field as a Local Nature Reserve;

(ii)that agreement be given to officers to complete the
remaining stages of the Declaration and Public Notice (as outlined
in paragraphs 3.14-3.15 of the report from the Director of
Environment and Neighbourhood
Services.

Minutes:

The report from the Director of Environment
and Neighbourhood Services provided a brief overview of Masons
Field and Fryent Country Park, detailed
the advantages of declaring Masons Field a Local Nature Reserve and
summarised consultation undertaken on the proposal. The
report also outlined the improvement programme currently being
implemented at Masons Field through Heritage Lottery funding.

RESOLVED:-

(i)that agreement be given to the
Declaration of Masons Field as a Local Nature Reserve;

(ii) that agreement
be given to officers completing the remaining stages of the
Declaration and Public Notice as outlined in paragraphs 3.14-3.15
of the report from the Director of Environment and Neighbourhood
Services.

This report seeks authority pursuant to the
Council’s Contract Standing Orders 88 and 89 to invite
tenders for Dynamic Purchasing System (DPS) for the Procurement and
Management of Temporary Accommodation pursuant to the
Council’s Private Sector Accommodation Scheme (PSA).
This procurement exercise is designed
to provide a sufficient supply of accommodation in the right places
to adequately respond to the changes being made to the benefit
system in 2013. The report also updates members on other actions
being taken to mitigate the impact of these changes. The proposed
DPS will commence in April 2013 for the duration of two years with
an option to extend for up to two years.

(i) that
approval be given to the pre-tender considerations and the criteria
to be used to evaluate tenders for a DPS for the Procurement and
Management of Temporary Accommodation as set out in paragraph 3.7
of the report from the Director of Regeneration and Major
Projects;

(ii)that approval be given the inviting of expressions
of interest, agreement of shortlists, the invite Tenders for a DPS
for the Procurement and Management of Temporary Accommodation and
their evaluation in accordance with the approved evaluation
criteria referred to in (i) above;

(iii) that the content of
the Council’s temporary accommodation placement policy as set
out in Appendix 1 be noted and authority be delegated to the
Director of Regeneration and Major Projects to finalise and approve
any minor amendments to the temporary accommodation placement
policy.

Minutes:

Councillor Long (Lead Member, Housing)
introduced the report from the Director of Regeneration and Major
Projects which sought authority to invite tenders for Dynamic
Purchasing System (DPS) for the Procurement and Management of
Temporary Accommodation pursuant to the Council’s Private
Sector Accommodation Scheme (PSA). This procurement exercise
was designed to provide a sufficient supply of accommodation in the
right places to adequately respond to the changes being made to the
benefit system with the introduction of the Overall Benefit Cap in
April 2013. Councillor Long referred to the adverse impact of the
benefit cap of £500 pw on claimants and a recent review by
the Department for Work and Pensions of the temporary accommodation
subsidy regime and have confirmed this
would continue to be based on current arrangements amounting to a
budget cut. Other points of concern in identify accommodation were
transport links to the borough and maintaining community links.
Councillor Long made reference to the Temporary Accommodation
Placement Policy appended to the report which set out the rationale
for the placement of households in temporary accommodation, both
inside and, where necessary, outside the borough and drew attention
to the equalities impact assessment which acknowledged that the
policy would have a disproportionate impact on the grounds of race
and faith. Work was taking place to improve the employment
opportunities of residents to help them remain the borough.
Councillor Long also referred to other actions being taken to
mitigate the impact of these changes including the proposed Dynamic
Purchasing System (DPS), a completely electronic system to purchase
commonly used services, such as the procurement and management of
private temporary accommodation. The DPS would commence in April
2013 for the duration of two years with an option to extend for up
to two years.

The Director of Regeneration and Major
Projects re-emphasised the adverse impact on some communities set
out in the Equalities Impact Assessment and the efforts that would
be made to mitigate which members acknowledged. They wished for it
to be made clear that many local authorities had little choice but
to take such measures in order to comply with statutory
obligations.

RESOLVED:-

(i) that
approval be given to the pre-tender considerations and the criteria
to be used to evaluate tenders for a DPS for the Procurement and
Management of Temporary Accommodation as set out in paragraph 3.12
of the report from the Director of Regeneration and Major
Projects;

(ii)that approval be given the inviting of expressions
of interest, agreement of shortlists, the invite Tenders for a DPS
for the Procurement and Management of Temporary Accommodation and
their evaluation in accordance with the approved evaluation
criteria referred to in (i) above;

(iii) that the content of
the Council’s temporary accommodation placement policy as set
out in Appendix 1 of the report be noted and authority be delegated
to the Director of Regeneration and Major Projects to finalise and
approve any minor amendments to the temporary accommodation
placement policy.

The council has disputed the ownership and
status of Olympic Way with Quintain
Estates (QED) for a number of years. In
recent years QED has carried out much of the maintenance and has
derived income from advertising along it. Olympic Way needs long term capital investment to
bring it to a standard worthy of a key route in the borough and to
maintain the route in excellent condition. This report proposes an
agreement between the council and Quintain that fairly apportions maintenance costs
and income from advertising and other uses and guarantees the long
term significant improvement of the route.

(i)that approval be given to the drawing up
of a legal agreement with Quintain
Estates on the future maintenance of Olympic Way and share of
income from advertising and other activities;

(ii) that officers prepare, subject to further legal
advice, legal documents for the Olympic Way agreement based on the
principles set out in paragraph 3.13 of this report;

(iii)that approval of the exact terms of that agreement
be delegated to the Director of Regeneration Major Projects/
Assistant Director, Property and Asset Management.

Minutes:

Councillor Crane (Lead Member,
Regeneration and Major Projects) reminded the Executive of the
dispute over the ownership and status of Olympic Way with
Quintain Estates (QED) existing for a
number of years. In recent years QED
has carried out much of the maintenance and has derived income from
advertising along it. It was felt that
Olympic Way needed long term capital investment to bring it to a
standard worthy of a key route in the borough and to maintain the
route in excellent condition. The report before members proposed an
agreement between the council and Quintain that fairly apportioned maintenance costs
and income from advertising and other uses and guaranteed the long
term significant improvement of the route.

The Executive also had before them an appendix
to the report which was not for publication as it contained the
following category of exempt information as specified in paragraph
3 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information).”

RESOLVED:-

(i)that approval be given to the drawing up
of a legal agreement with Quintain
Estates on the future maintenance of Olympic Way and share of
income from advertising and other activities;

(ii) that officers prepare, subject to further legal
advice, legal documents for the Olympic Way agreement based on the
principles set out in paragraph 3.13 of the report;

(iii)that approval of the exact terms of that agreement
be delegated to the Director of Regeneration Major Projects/
Assistant Director, Property and Asset Management.

This paper sets out the proposed structure for
public health in Brent and how staff will be integrated into the
current officer structure once the transfer to Brent Council from
NHS Brent takes place.

Decision:

that approval be given in
principle to the proposed structure for the public health service
in Brent as set out in the report from the Directors of Adult
Social Care and Strategy, Partnerships and Improvement, subject to
the interim Chief Executive considering the detail of the structure
of the service and how it will be integrated within the
council.

Minutes:

The Deputy Leader, Councillor R Moher introduced the joint
report from the Directors of Adult Social Services and Strategy,
Partnerships and Improvement which confirmed that as from 1 April
2013 the council would be taking on responsibility for health
improvement and with it many of the services currently delivered by
public health teams based in PCTs as a result of the passing of the
Health and Social Care Act. The report before members recommended a
model for public health in Brent and integration into the current
officer structure. The full time Director of Public Health would
have a wide remit, promoting equalities, ill health prevention and
guiding commissioning activity. The budget transfer was expected to
take place in April 2013 and NHS Brent’s public health
allocation for 2012/13 was £17.3m, which left a gap of around
£1.3m in funding. The resource allocation could lead to a
further reduction in funding for Brent of around 16% to around
£13.5m. Additionally, the population figure used in
calculations was approximately 60,000 less than the 2011 census
would indicate, resulting in further underfunding. She recommended
that the Executive adopt the proposed integrated model.

Councillor Hirani (Lead Member, Adults and Health)
highlighted the three areas of activity on which public health
would focus: health intelligence, public health commissioning and
health improvement which would provide opportunities for existing
leisure services. He put the view that as local government was
receiving £2.2bn, less than 50% of the total public health
budget, the transfer to councils should be viewed as being only
partial.

Councillor Arnold (Lead Member, Children and Families)
reminded the Executive that the report now before them was a
revised version to that presented to the previous meeting and
deferred for further consideration. She referred to the list of new
services for which local government would be responsible and
suggested the need for further clarification on the elements NHS
work that were being transferred prior to agreeing the structure.
Councillor R Moher responded that the decision at this stage was to
agree to the integrated model and confirmed that further work would
be taking place. The Director of Adult Social Services added that a
further report on public health contracts
was due to come before the Executive in December and work
with colleagues was taking place.

Councillor Hunter (Vice Chair, Health Partnerships Overview
and Scrutiny Committee) welcomed aspects of the proposals
particularly the opportunity for more joint working with the
Director of Public Health at the centre. However, she
questioned the extent to which in the absence of line managerial
responsibility, the Director of Public Health could ensure that
public health was a priority, sought assurances that money not
spent on posts would be spent on services and the extent to which
existing Brent NHS staff were aware of the implications for jobs.
She also felt that central government should take into account the
likelihood of under-funding as a result of the differential between
population figure used in calculations and the 2011 census figures.
The ...
view the full minutes text for item 16.

This report recommends the further separation
of the Council’s role as Trustee for Barham Park Trust from
its statutory role and functions as a London borough council, and
the development of specific policies and procedures for the
effective management and use of the Trust’s assets in order
to fulfil its charitable purposes. It also recommends changes to
the financial management of the Trust funds. The review of
governance issues is part of the major review of the Trust which
started in 2009 and has been more actively pursued since the
beginning of 2012. It also takes into account matters raised by the
Charity Commission.

Decision:

That agreement be
given to the Executive carrying out the functions of trustee of
Barham Park Trust and to:

i)
note the Barham Park Trust status as a charitable trust

ii)
arrange for the trustee functions in relation to Barham Park Trust
to be discharged by a sub-committee of five members of the
Executive to be known as ‘Barham Park Trust Committee’
namely Councillors Hirani, R Moher, Powney, Crane and
Jones;

iii)
agree the membership and terms of reference of the Barham Trust
Committee of the Executive as set out in paragraph 3.7 of the
report from the Director of Legal and Procurement;

iv)
delegate the day to day trustee functions and decision making to
the Assistant Director Neighbourhood Services in
consultation with the Assistant Director Regeneration and Major
Projects and the Deputy Director Finance and Corporate
Services who shall collectively be known
as the ‘Barham Park Trust Management
Team’;

v)the officers in iv) above are delegated such executive powers relating to
their service areas as are necessary to carry out the day to day
trustee functions and, in so far as they relate to Barham Park
Trust matters, these powers are the same as those delegated to
Directors in those service areas under Part 4 of the
Constitution;

vi)
recommend to Full Council that the Director of Legal and
Procurement be requested to amend the Constitution accordingly;

vii)
note the Director of Legal and Procurement will provide specific
guidance to members and officers in their role as trustee, and
provide training;

viii)note that changes to the Trust accounts will be
undertaken.

Minutes:

The report before the Executive from the
Director of Legal and Procurement recommended the further
separation of the council’s role as Trustee for Barham Park
Trust from its statutory role and functions as a London borough
council, and the development of specific policies and procedures
for the effective management and use of the Trust’s assets in
order to fulfil its charitable purposes. It also recommended
changes to the financial management of the Trust funds. The review
of governance issues was part of the major review of the Trust
which started in 2009 and has been more actively pursued since the
beginning of 2012. It also took into account matters raised by the
Charity Commission. Members heard from Councillor Jones (Lead
Member, Customers and Citizens) that the Charity Commission were
satisfied with new arrangements and that Trust members would be
trained in the financial and legal responsibilities of their
role.

Councillor Lorber (Ward Councillor, Sudbury)
expressed the view that the Trust should meet frequently, three or
four times, particularly in its first year, to address concerns
raised by and with the Charity Commission which, he felt, should
have been set out in the report. He felt the Trust would give
officers a clear direction emphasising that the Park should not be
treated as a council asset.

Councillor Powney (Lead Member, Environment
and Neighbourhoods) clarified that the purpose of the report was to
establish principles of governance over the park and that the one
meeting per year referred to in the report was the minimum. He drew
attention to a consultation exercise on park improvements that was
underway and felt that any change would be incremental given the
financial situation. The Director of Legal and Procurement added
that she felt it was now more appropriate to move forward under the
new arrangements and was keen to ensure that the training to be
provided was taken on board.

Councillor Butt assured that Trust would give
consideration to the recommendations from the Charity Commission
and welcomed the improved transparency of the new arrangements
which would benefit the community.

RESOLVED:-

that agreement be
given to the Executive carrying out the functions of trustee of
Barham Park Trust and to:

(i)note the Barham Park Trust status as a
charitable trust

(ii)arrange for the trustee functions in relation to
Barham Park Trust to be discharged by a sub-committee of five
members of the Executive to be known as ‘Barham Park Trust
Committee’ namely Councillors Hirani, R Moher, Powney,
Crane and Jones;

(iii) agree the membership
and terms of reference of the Barham Trust Committee of the
Executive as set out in paragraph 3.7 of the report from the
Director of Legal and Procurement;

(iv) delegate the day to
day trustee functions and decision making to the
Assistant Director Neighbourhood Services in consultation with the
Assistant Director Regeneration and Major Projects and the Deputy
Director Finance and Corporate Services who shall
collectively be known as the ‘Barham Park
Trust Management Team’;

This report outlines the successful delivery
of the London 2012 Games events and associated activities within
Brent. It outlines the learning from hosting this type of event and
highlights the legacy of improvements that will result.

(i) that the
report from Interim Chief Executive and the successful delivery of
London 2012 activities in Brent be noted;

(ii)that the legacy implications for Brent of the London
2012 Games be noted;

Minutes:

The Leader of the Council,
Councillor Butt, was pleased to introduce the report which outlined
the successful delivery of the London 2012 Games events and
associated activities within Brent. He expressed a wish that the
legacy of the Games would be a healthier community and a range of
local improvements. Members echoed his sentiments and asked that
staff involved be thanked for their contribution to the Games which
were a success story for the borough,

RESOLVED:-

(i) that the
report from Interim Chief Executive and the successful delivery of
London 2012 activities in Brent be noted;

(ii)that the legacy implications for Brent of the London
2012 Games be noted.