Policy and Procedure Manual

BMC. Vice President for Finance and Administration

FUNCTION: To provide executive leadership and administrative direction for business and business
related functions of the College; determine possible alternative funding methods for
accomplishing the goals of the College; develop and maintain accounting and fiscal
policies adopted by the Board of Regents; direct the management of the college’s physical
facilities and technology infrastructure; serve as the administrator of the South
Plains College Employee Pension Plan. To fulfill other college finance and administrative
functions as requested by the President of the College.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Coordinates and supervises the specific functions and activities of the Business Office,
Purchasing Office, Information Services Office, Administrative Computer Center, Physical
Plant, Copy Center and College Post Office, Food Service and College Bookstore.

Works closely with the President and the Executive Council to compile and publish
the annual operating budget and assist the President in presenting the budget to the
Board of Regents.

Maintains and controls budget matters and offers any analyses requested by the Board
of Regents or the President.

Provides fiscal reports as requested by the Board of Regents, President, administration,
state agencies or federal agencies.

Supervises the management of investments and the inventory of plant assets.

Provide for the fiscal management of externally funded grants and contracts.

Prepares the Legislative Appropriations Request for submission to the Legislative
Budget Board prior to each legislative session.

Responsible for all reporting functions to local, state and national agencies on fiscal
affairs, including the Report on Fundable Operating Expenses required annually by
the Texas Higher Education Coordinating Board.

Coordinates the development and compilation of institutional policies and procedures
and assists other administrators in communicating them to faculty and staff.

Serves as the elections administrator for the Board of Regents and College District.

Directs all insurance matters, including property and non-property.

Serves as a permanent member of the Executive Council and Administrative Council.

Perform other duties assigned by the President.

EDUCATION: Bachelor’s Degree in Business Administration with a major in Accounting required.
Master’s degree in Business Administration or CPA designation preferred.

EXPERIENCE: At least five years as the chief fiscal officer for a community college or equivalent-sized
business or minimum seven years work experience as person responsible for all accounting
functions for an institution of higher education.

DIRECT REPORTS: Controller; Director of Purchasing; Director of the Physical Plant; Associate Dean
of Information Services; Administrative Assistant to the Vice President for Finance
and Administration.

South Plains College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Vice President for Student Affairs, South Plains College 1401 College Avenue, Box 5, Levelland, TX 79336, 806-894-9611