Department

SAFETY, HEALTH AND ENVIRONMENT PLAN

Overview

Sampoerna University (SU) complies with all relevant institutional, industrial and governmental regulations and policies regarding health, safety and security procedures. This plan is designed to promote a safer, more secure and healthful learning and work environment for the College community and its guests. This plan outlines the protocol for the management of health and safety of the SU community in cases of accidents, fire, safety, emergency and evacuation, security and safety on campus.

The Safety, Health and Environment Plan (SHEP) is reviewed annually by an ad hoc committee appointed by the CEO of SU. This committee provides recommendations for updates and revisions; other updates and revisions are made whenever changes are made by relevant governmental or regulatory bodies.

Emergency Notification

All students, faculty and staff subscribe to the Emergency Notification System (ENS) and receive email alerts in the event of campus-wide emergencies or incidents. These same notifications are also posted on the SU website and distributed via Instagram. All students, faculty and staff are responsible to ensure that their contact information is up-to-date and accurate. In addition, emergencies requiring the evacuation of SU facilities is also broadcast over a campus-wide public address system.

Procedures for Investigating Incidents

All incidents on campus are followed up with an incident report, which allows Administrative Services to document the incident, evaluate the response and determine if further action is needed. Incident reports are filled out by faculty or staff.

Faculty/Staff Responsibilities

Faculty and staff are responsible for overseeing safety training for students and enforcement of safety in classrooms and lab areas. Faculty/staff lead safety training during course orientations and as safety concerns arise. Students must comply with all safety training requirements. In the event of an injury, students are not to be transported to a medical facility or home by the faculty or staff. They should alert Administrative Services to arrange for appropriate transportation.

Student Responsibilities

Safety instruction is an integral part of SU academic programs, especially those involving laboratories. It is the student’s responsibility to adhere to institutional policy and procedures relating to student conduct and campus health and safety. Students are responsible for personal safety and the safety of others in SU facilities and for immediately reporting any health, safety or security concerns to faculty or staff.

Safety Resources

Academic program specific safety resources such as sharps disposal, material safety data sheets, biological pathogen disposal kits, eye protection, hand protection, hearing protection, eye wash and safety shower stations are located in the appropriate areas. The College is serviced by overhead sprinklers to assist with fire mitigation. Evacuation maps and first aid kits are also available on each floor. The campus is currently served by two health clinics staffed by professional medical personnel.

Campus Security Officers

Campus security officers are present on every floor of SU. They report to Administrative Services and have responsibilities on all parts of the campus. The major responsibility of campus security officers is to give attention to every situation which might involve the safety and welfare of faculty, staff, students and visitors. When there are infractions of local or national laws and/or college regulations, the campus security officers are authorized to take appropriate action. For more serious incidents that pose a direct threat to lives and property, local police will be notified to respond. In addition, campus security officers will refer faculty, staff and students to Administrative Services for internal action.

Fire

During orientation each semester, all faculty, staff and students are notified of fire extinguishers, fire hoses, emergency exits and manual alarm systems across campus and how to use them. Specific training is provided to Safety Captains who are on duty on each floor. Safety Captains receive specific training regarding the use of fire extinguishers and/or hoses, assessing a fire hazard, and notifying emergency officials.

The main building has an active fire control detection and suppression system. Signs of an active fire (smoke, gas odors, and/or increased room temperatures) automatically activates the fire alarm. In addition, there are manual station alarms located throughout the campus that can be activated by breaking glass and pulling the alarm.

If a minor fire appears controllable, Administrative Services should be immediately notified. The individual or local Safety Captain should then promptly direct the charge of the fire extinguisher or water from the fire hose toward the base of the flame.

If the fire appears uncontrollable and poses a threat to health and safety, General Affairs should be immediately notified to request that the building evacuation alarm be sounded (if the automatic system has not previously sounded). All rooms should then be evacuated, closing all doors to confine the fire and reduce oxygen. Doors must not be locked upon exit.

Once the building evacuation alarm is sounded, the nearest Safety Captain will be mobilized to assist with the evacuation of their area by directing people to safety exits. Additional help will be provided to any handicapped individuals that require assistance. If a smoke event exists, the Safety Captain will remind everyone to stay as close to the floor as possible during evacuation. Evacuees will muster at three designated safety muster points located in outside areas clear of hazards.

Individuals will not return to the buildings until an “all clear” has been given by Emergency Responders or College officials.

Notes: 1) If you become trapped in a building during a fire and a window is available, place an article of clothing (shirt, coat, etc.) outside the window as a signal for the rescue crews. If there is no window, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews. Do not panic. 2) After any evacuation, report to your designated campus assembly point. Stay there until an accurate headcount is taken.

Earthquakes

When an earthquake is detected, take cover under a desk, table or in a doorway; or stand close to the wall in a hallway. Stay away from windows or objects that could break or shatter. Wait approximately two minutes after tremors stop OR until the building evacuation order is given and then evacuate as per fire evacuation instructions.

Medical Emergencies

Student illnesses or minor emergency medical care requirements should be reported to the nearest faculty or staff member. These problems will be resolved by utilizing first aid kits or a referral to one of the health clinics. No medical care will be administered by faculty or staff (other than trained medical professionals assigned to the clinics). If a serious or life threatening medical emergency exists, immediately call 112.

Behavioral Disturbance

A behavioral disturbance can be either verbal or physical. Everyone is to assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them.

Individuals who are a victim of or a witness to an on-campus offense should avoid placing themselves at greater risk. They should report any suspicious behavior or offense to a faculty or staff member as soon as possible and report the incident using the Incident Report Form. If you observe a criminal act, notify General Affairs.

If you observe someone appearing to be threatening with a weapon, explosive, or other dangerous device that could potentially threaten lives, notify General Affairs (GA) immediately. GA will notify security to secure the situation and notify local police. If there is a direct exit away from the event, use it. Do not enter hallways and do not pull the fire alarms. If a direct exit is not immediately available, follow lockdown in place procedures. Move to a classroom or office, lock the doors, make sure the lights are turned off and stay clear of doors and windows. When security and/or police officials arrive, follow all instructions. Remain in lockdown until security or campus officials provides an all clear signal.

Weapons and Firearms

Fireworks, firearms, ammunition and other weapons or materials which endanger health and safety are strictly prohibited. The possession or use of these items at SU will result in disciplinary action. Such incidents that also violate local and/or national laws may also result in prosecution.

Environmental Hazards

Blood Spills

If you see blood on the floor or other surface, notify a faculty or staff member. Do not attempt to clean up the blood yourself or allow others to do so. If you are exposed to another person’s blood or other bodily fluids:

For a skin exposure or blood that comes into contact with an open wound, wash the area thoroughly with soap and water.

For a blood splash to the eyes, nose or mouth, rinse copiously with distilled water.

Report any blood exposure to faculty or staff.

Other Hazardous Materials

Other hazardous materials or substances can be in the form of chemical spills, gas leaks or other substances. If you see or smell a substance that you feel may be hazardous, stay away from the substance and direct others away from the immediate area. Do not touch or attempt to clean up an unidentified substance. Notify faculty or staff of the incident for further action as needed.

Note: Individuals exposed to any hazardous materials in the laboratories of SU should immediately notify faculty or staff on duty. If needed, they will be directed to use the Eyewash and Safety Shower located in the lab area.