The meeting was called to order at 3:10 pm by Chair Robert
Bley-Vroman

Approval of Oct 17 minutes

The minutes of Oct 17 were approved.

Relationship between Manoa and System

The meeting began with a discussion of 10 points proposed by the
Chair to improve functionality, clarify roles and enhance Manoa
autonomy. These came from the Sept 26 meeting of the SEC.

Chancellor, President and policy-making

Nature of the Chancellor's reporting to the President

Evaluation of the Chancellor's job performance

Protocol

When can the President be involved in Manoa-level functions?

System lite

System-Manoa office transfer

Relationship of President/Chancellor to external entities

Public relations and publicity

Symbolic things

The committee discussed the nature of the relationship between the
system and Manoa and how it might be clarified. Should a task force
study it and come up with suggestions? Should the President make
suggestions? Should the Chancellor make suggestions? How could the SEC
ensure that any suggestions or proposals for changes would actually be
carried out?

The discussions covered both offices and both upcoming searchs.

During the discussions it became clear that before either search
could move forward successfully, changes would have to be made
internally in order for the jobs to be described and advertised.

The committee agreed to research hiring, firing, evaulation and
similar administrative issues at other campuses. Bley-Vroman would
look at the University of Texas system, Lampe at California, Kent at
UH benchmark institutions, and Staff at accreditation documents to see
what they might say.

Business of the Day

UARC

In light of the fact that the lawyers have not yet delivered their
report on the UARC and that they have discovered what they feel are
discrepancies between the contract and what the administration has
been saying, Chair Bley-Vroman offered the following options for the
scheduled Wednesday Senate meeting:

Go ahead as planned. On Wednesday, there will be a report
from the UARC committee (ideally available before the meeting, but
this is not necessary), a discussion of the resolutions and a vote.

Wednesday meeting; We receive the UARC committee report but
we don't vote on the resolutions. We might, for example, formally
introduce the resolutions, have some discussion and Q&A for the
committee or administration or others. We will vote on the resolutions
on November 2.

Wednesday meeting: We receive the UARC committee report, and
introduce the resolutions. The Senate itself will decide whether it
is ready to vote then, or whether it wants to postpone a vote.

Cancel the Wednesday meeting. Move everything to November 2.

After discussion, the SEC voted 5-1 to cancel Wednesday's meeting
and reschedule it for Wednesday, Nov. 2.

Chancellor search

The SEC discussed the Chancellor's Proposed Executive Search
Process. The committee expressed concern about the role of the
System President in the process, about the need for clarification in
the roles of the Manoa chancellor and the System president, and the
need to ensure that all candidates would be treated equally since the
proposal called for continuous recruitment until the position is
filled.

In the end the committee suggested only a few small changes in
wording.

Tenure for non-citizens

Tiles raised the issue of granting tenure to aliens without green
cards. Under current policy, it cannot be done. The Immigration and
Naturalization Service is so backlogged that it is not granting green
cards. One department has a faculty member from New Zealand that it
would like to propose for tenure but cannot. UHPA is currently
involved in the issue also.

The SEC decided to refer the issue to CPM. CPM will bring a
resolution to the SEC on the matter.

Meeting with Chancellor and Vice Chancellors

Chair Bley-Vroman left the meeting at 4:00pm to meet with Interim
Chancellor Konan and did not return until 4:50, when both arrived.

UARC

VC Cutshaw and VC Ostrander began by dealing with the definition of a
trusted agent. Senator John Madey explained at the Faculty
Congress that if UH became a trusted agent of the government,
certain types of research could no longer be pursued here.

VC Cutshaw and VC Ostrander explained that usually trusted
agents were very large companies that acted as consultants to the
government on certain projects. On those projects for which they had
trusted agent status they could not bid.

Tiles read a query from David Ross in which he expressed concern
about the UARC's status. VC Ostrander explained that the University
would not be named as a trusted agent. The UARC might
become a trusted agent on certain contracts, but it was
not necessarily one.

VC Ostrander reiterated that the UARC was not a physical entity. It
was a vehicle for moving money. The rules for work for the UARC would
be the same was those applied to work for NIH, NSF and other granting
agencies.

Tiles asked about possible differences in interpretation of the law
since the UARC was a new area and wondered how much risk might be
involved. VC Ostrander replied that there was always risk, but that
each task order would be evaluated. The university could then decide if it
wanted to be involved in areas where there might be risk.

Supplemental Budget

The Interim Chancellor Konan and Chair Bley-Vroman joined the
meeting at 4:50pm.

Interim Chancellor Konan explained that she was passing the
Supplemental Budget to the committee and that the administration would
be happy to give presentations on it to the Faculty Senate or any
of its committees. Bley-Vroman suggested that CAB be asked if it
wanted a presentation.

Wording of degree conferral at commencement

Bley-Vroman said that the SEC wanted to suggest new wording for the
degree conferral at commencement. Interim Chancellor Konan said that
the administration was also looking at new wording.

The Senate wanted to add the words upon recommendation of the
faculty to the conferral statement. Bley-Vroman cited ample
precedent at other institutions.

The Interim Chancellor and VC Smatresk said that the chancellor had
the authority.

It was decided that the wording would be changed to reflect the
Senate's suggestion.

Searches: Manoa Chancellor and UH President

Interim Chancellor explained the points of the Proposed Executive
Search Process. She noted that the deans and directors, Interim
President McClain and the Board of Regents had all signed off on
it. She noted that the BOR had chosen not to participate in the search
process itself. She said that the advertisement would go out shortly
and a committee established.

Tiles said that the SEC wanted clarification of the job
description, not just the advertisement.

VC Smatresk pointed out that usual practice called for search firms
to help craft a 3--4 page vision statement for executive searches.

Tiles restated the need for clarity and called for changes in the
proposal. Lampe pointed out that paragraphs on p. 1 and p. 4 raised
questions of the relationship between the chancellor and president.

Interim Chancellor Konan said that minor edits would be fine, but
that major changes would mean it would have to go back to the BOR for
approval. She said that the chancellor reports to the president not
the BOR. The BOR has made it clear that it wants the president to play
this role. The changes that the SEC was calling for would lengthen the
search process.

Tiles said that the SEC had a few more minor issues.

Was there any scope for the 2-stage process that the SEC had
discussed at a previous meeting? The Interim Chancellor replied that
with the Chair of the Senate as the Chair of the Search Committee,
there would be enough flexibility to do what the chair wanted.

Continuous recruitment and last minute candidates? VC Cutshaw
that under EEO regulations all candidates must be treated the
same.

SEC wanted a formal vote of the committee on each
candidate. Bley-Vroman said that this would be supported under the
words broadly considered.

Areas in which System-University clarification needed

The conversation returned to the need for clarity in the roles of
the system president and the Manoa chancellor, does the chancellor
make policy or recommend policy?

The Interim Chancellor and VC both explained that the Manoa
administration was making policy as needed, and ensuring that
it was consistent with BOR and System policies. So long as no policy
required BOR approval, the administration would make it. If potential
policy required BOR approval, then the Manoa administration must go
through the System president. The attitude of the present BOR was that
it wanted decision-making at lower levels. It did not want to deal
with so much day-to-day detail. They also noted that since the
reorganization there had been no systematic effort to collect and
codify Manoa policies.

The SEC raised questions about Human Resources and Information
Technologies reporting to the System and not to Manoa.

The Interim Chancellor said that she was in continuing conversation
with Interim President McClain about these and other issues The
conversations were cordial and both sides realized that these issues
had to be settled.

By this point it had become obvious that the SEC had changed its
mind. The rectification of names had become more important than
the chancellor search.

System report to WASC

The SEC discussed the System report to WASC and the fact that
there had been little time to study it.

The members of the administration left the meeting at 6:00pm.

Bley-Vroman reported that the All Campus Council of Faculty
Senate Chairs had been asked by the System administration to provide 4
members for the search committee for a Vice President of
Academic Planning and Policy.