Ensure Compliance with Advanced Archiving

Get Instant Email Compliance and Boost Productivity

Regardless of your industry, you almost certainly have stringent email retention regulations to comply with. But even without compliance requirements, archiving ensures that you can always find emails as they were originally sent or received, in order to comply with e-discovery requests rapidly and completely. Barracuda Essentials includes a secure, tamper-proof email archive with unlimited storage.

Accurately Capture All Email Data

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Barracuda Essentials uses journal capture to secure an accurate, unmodified, and tamper-proof copy of each message directly from the mail server the moment it is sent or received. This also includes non-email data such as appointments, contacts, tasks, notes, and instant messages for a truly comprehensive archive.

In addition to capturing new emails, you can also import historical email data to the archive. If you already use Microsoft Outlook, you may have important emails sitting in many separate PST files. Barracuda's PST Enterprise add-on simplifies the process of locating and migrating these personal mail files to your central archive.

The SMTP journaling used to transmit emails to the archive is secured using TLS encryption and public key cryptology (RSA 1024). Your archived data is then stored in the secure Barracuda cloud using AES 256-bit encryption at multiple redundant Barracuda data centers distributed geographically throughout the world. All remote connections to the archive are secured using HTTPS.

Simplify Compliance with Email Retention Regulations

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Because Essentials archives your data in a dedicated tamper-proof repository, compliance with email-retention regulations is automatic. Customizable email retention policies ensure that every email sent or received will be retained for the entire period required for that specific data. These policies include data in public folders.

Barracuda makes it easy to demonstrate and prove the accuracy and completeness of your archive. A detailed audit trail preserves an accurate record of all system and user activities, and it tracks the chain of custody for every item of detail so you can prove that you are operating defensible deletion policies. You can easily export the audit data for further analysis and reporting.

There can be cases when an email falls outside the scope of your retention policy but is needed for litigation. In these cases, you can apply legal holds on specific information which prevent the data from being tampered with until the hold expires or is removed. Legal holds can apply to any selected data and override other retention rules.

Available as an option, Barracuda PST Enterprise helps you discover PST files wherever they exist. This highly automated solution identifies the owner for these files and then eliminates each one by migrating the contents to Office 365 or to the Barracuda Message Archive. Users stay within storage limits without needing to purge data—ensuring your regulatory status is not at risk.

Streamline Searching and E‑Discovery

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Barracuda Essentials offers easy-to-use search capabilities. Searching is integrated directly within your email client using a simple plug-in. You can also performance advanced Boolean searches for audits and e-discovery. Search parameters can be saved and reused, and text searches may include contents, attachments, and a wide range of metadata fields.

Individual messages returned in search results can be tagged for easy identification. These tags can also be included in subsequent search criteria and facilitate activities such as classification and e-discovery.

Role-based security gives you full control over who can access archived data. Granular access permissions for auditors can be configured to restrict access to specified sets of data.

Part of a Complete Email Protection Strategy

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Archiving and e-discovery are just one part of the overall Barracuda Essentials email protection platform. Email data—even if it is not archived—is protected from data leaks using our outbound email filtering and encryption. All email data is protected from disasters and deletion with full cloud backup and recovery of every email and file.

With Barracuda Essentials, you also get the award-winning email security that blocks volumetric threats like spam and Denial-of-Service (DOS) attacks, viruses, and malware. We also include advanced threat prevention from targeted attacks like spear phishing and email impersonation. As a final layer of protection, we include user security awareness training to further ensure your compliance with the most stringent email security policies.

Unlike traditional enterprise security solutions, Barracuda offers this level of protection in a simple package that can be set up in minutes and managed with minimal IT resources.

Accurately Capture All Email Data

Barracuda Essentials uses journal capture to secure an accurate, unmodified, and tamper-proof copy of each message directly from the mail server the moment it is sent or received. This also includes non-email data such as appointments, contacts, tasks, notes, and instant messages for a truly comprehensive archive.

In addition to capturing new emails, you can also import historical email data to the archive. If you already use Microsoft Outlook, you may have important emails sitting in many separate PST files. Barracuda's PST Enterprise add-on simplifies the process of locating and migrating these personal mail files to your central archive.

The SMTP journaling used to transmit emails to the archive is secured using TLS encryption and public key cryptology (RSA 1024). Your archived data is then stored in the secure Barracuda cloud using AES 256-bit encryption at multiple redundant Barracuda data centers distributed geographically throughout the world. All remote connections to the archive are secured using HTTPS.

Simplify Compliance with Email Retention Regulations

Because Essentials archives your data in a dedicated tamper-proof repository, compliance with email-retention regulations is automatic. Customizable email retention policies ensure that every email sent or received will be retained for the entire period required for that specific data. These policies include data in public folders.

Barracuda makes it easy to demonstrate and prove the accuracy and completeness of your archive. A detailed audit trail preserves an accurate record of all system and user activities, and it tracks the chain of custody for every item of detail so you can prove that you are operating defensible deletion policies. You can easily export the audit data for further analysis and reporting.

There can be cases when an email falls outside the scope of your retention policy but is needed for litigation. In these cases, you can apply legal holds on specific information which prevent the data from being tampered with until the hold expires or is removed. Legal holds can apply to any selected data and override other retention rules.

Available as an option, Barracuda PST Enterprise helps you discover PST files wherever they exist. This highly automated solution identifies the owner for these files and then eliminates each one by migrating the contents to Office 365 or to the Barracuda Message Archive. Users stay within storage limits without needing to purge data—ensuring your regulatory status is not at risk.

Streamline Searching and E‑Discovery

Barracuda Essentials offers easy-to-use search capabilities. Searching is integrated directly within your email client using a simple plug-in. You can also performance advanced Boolean searches for audits and e-discovery. Search parameters can be saved and reused, and text searches may include contents, attachments, and a wide range of metadata fields.

Individual messages returned in search results can be tagged for easy identification. These tags can also be included in subsequent search criteria and facilitate activities such as classification and e-discovery.

Role-based security gives you full control over who can access archived data. Granular access permissions for auditors can be configured to restrict access to specified sets of data.

Part of a Complete Email Protection Strategy

Archiving and e-discovery are just one part of the overall Barracuda Essentials email protection platform. Email data—even if it is not archived—is protected from data leaks using our outbound email filtering and encryption. All email data is protected from disasters and deletion with full cloud backup and recovery of every email and file.

With Barracuda Essentials, you also get the award-winning email security that blocks volumetric threats like spam and Denial-of-Service (DOS) attacks, viruses, and malware. We also include advanced threat prevention from targeted attacks like spear phishing and email impersonation. As a final layer of protection, we include user security awareness training to further ensure your compliance with the most stringent email security policies.

Unlike traditional enterprise security solutions, Barracuda offers this level of protection in a simple package that can be set up in minutes and managed with minimal IT resources.