Document Profiles vs Document types

And for 99% of your documents, the above list takes care of your metadataneeds, mainly due to the flexibility of categories.

However, let's also say you have 10 different types of documents: proposals,process documentation, network diagrams, [fill in list here]. The abovelist still satisfies the metadata of each of the types of documents.

The question is:- Do you make a Document Profile for each Document Type?- Do you add a dropdown on the Base Document Profile to include "type" andjust assign the property.

Seeing as how you can search by document profile seemingly just as easily assearching for properties, is there an advantage to one over the other? Whatdo you do in your organization?

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I think assigning different document profiles based on type is a perfectlyacceptable way to do this. It really depends on what your users want andhow they want to find their information. I have a few workspaces that aremore category driven for browsability because I know the users on that sitedon't want to have to 'hunt' for their information. So, I use the same docprofile and many, many categories.

Other workspaces I have are category heavy (that 200 limit is scary), socreating more specific doc profiles is a great way to cut down onover-populating the categories. Are you also going to have a 'proposal'category? If you are, you won't have to create that doc profile sincecategories is included on the advanced search. You don't want loads ofredundant information as it can be confusing to the user.

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