1. Call meeting to orderThe meeting was called to order at 10:01 am. Introductions were
made for the first meeting of 2006.

2.Financial and Membership ReportMark discussed the financial report and there is $16,472.19 in our
checking account. There are 109 paid members with 6 paid associate
members.
a.Discuss Credit
CardDiscussion on the possibility of credit card. Wayne discussed
the security/liability features of debit vs. credit cards. There was a
discussion on limit of purchases. Motion by Pete that ICIT allow
Mark to get a bank card or credit card from WestBank. Second by Shawn.
Motion carries unanimously.
b. Discuss supply purchasesDiscussion by the board on the ability to purchase office supplies.
There was discussion on that was already discussed at previous meetings.
Mark will look into previous minutes about this issue. Scott
brought to attention that previous minutes (May 23, 2002) stated that $50
is allowed as discretionary spending.

3. ICIT Committee activitiesa. Education & SchoolsCory passed around the agenda for the 2006 Spring School. He
mentioned he is still waiting on the sheriff's affiliate for a response
for a joint presentation. He is also trying to be in contact with
Campbell Consulting about a possible IT presentation on blade servers.
Also, looking at a LiDAR presentation, possible contact with Chris Ensminger
at Iowa DNR. The deadline for the agenda to be into ISAC is Feb.
8th. Cory asked if there are any suggestions to the agenda.
i. Enterprise Resources Program (ERP) - Randy SnyderRandy discussed ERP more in detail. NACo is also discussing the
issues of ERP programs. There is a possibility of having a session
on ERP programs Wednesday following Spring ISAC. Randy is looking
for ICIT direction on whether it should be ISAC driven, ICIT driven, county
driven, or other possibilities. He also brought up that Iowa is unique
in the fact that it uses the Iowa Manual for real property assessment valuations.
The Iowa Manual is up for revisions in the very near future. Pinellas
County, Florida is willing to share their intellectual property and also
willing to come up for a meeting. Microsoft is willing to facilitate
the possible meeting on Wednesday after ISAC. There was talk
about what are the standard CAMA packages, such as, Marshall Swift and
Beck. There was talk of having the Iowa Dept of Rev and Finance create
an electronic module of the Iowa Manual. There was discussion of
having ICIT sponsor this meeting. ISAC would be willing to provide
a room, but there would be a cost to providing food. There was a
motion by Shawn to have Randy go ahead and reserve a room for this meeting
for up to $500 and have a ERP discussion/forum and have ICIT sponsor this
meeting and Second by Jon. Motion carries unanimously.
ii. ESRI Course sponsorship - RayRay discussed Polk County's transition to ESRI products for cadastral
management. He also brought up the quotes for ESRI training and the
training could be at Polk County Admin Building for up to 12 students.
There was discussion on deadline for cancellation. Ray
is looking to see if ICIT will sponsor this training instead of having
Polk County sponsor this training. There was also discussions of
when to have the training. There was a motion by Micah V to have
ICIT sponsor ESRI training at Polk County, second by Jon Lubke. Motion
carries unanimously.

b. Legislative - Steering
Committee ReportsJeff discussed the legislative issues going on this year. Jeff
praised ICIT for their help in the discussions in regards to LiDAR to give
to the supervisors' lobbyists and they are going to support the Iowa LiDAR
project. Jeff also mentioned the ISAC bill tracking website and also
provided a handout of "how-to" instructions. ISAC has asked ICIT
for their input on various bills throughout the legislative session.
Jeff also went over the General Assembly timeline for the 2006 session.
Jeff also mentioned some of the ISAC priorities of various bills for the
2006 session.
c. Membership & Awards
- County survey online databaseMicah C is contacting the members of this committee to make sure we
have the right people. The president's plaque will be done in November
instead of in June.
d. Business ContinuationNothing to update.
e. On-Line ServicesNot much activity.
f. Cadastral - discussion
of committee's futureRay mentioned that Steve Cunningham has found a website, Oregon Cadastral
Map Standards (www.ormap.org) Ray went over the chapters associated
with this website. Jeff mentioned that we should look into others
as well and choose the best one. Ray was going to bring this up at
there next meeting. There was a discussion as to what would be next
after we suggest a standard.

4. ISAC Technology position introduction and vision (shooting
for 10:45)Robin Harlow introduced himself and gave a little background information
about himself. There was discussion on his role at ISAC and his relationships
with the other affiliates.
5. Organization updates a. ISAC Executive Board
i. Future Make-up of ISAC MeetingsWayne went over the minutes of the last ISAC board meeting. Wayne
pointed out there will be a change in the format of the Spring and Fall
schools. Also, after 2007, ISAC will not be at the Marriot/Savery
in downtown Des Moines. They are looking at moving the Fall School around
the state as well as moving the dates. Spring school will most likely
to stay in the Des Moines area and are looking at changing the format of
the agenda. Wayne has asked that ICIT give input to ISAC in regards
to the spring school change in format and there was discussion that followed.
There was a recommendation that ISAC be a two day, without a Sunday, and
at least a day to day and a half of affiliate sessions. Wayne
mentioned that ISAC has a formal policy on how to handle differences of
opinion between affiliates.
ii. LiDAR ProjectWayne discussed the talks with the Iowa DNR and LiDAR. Micah
discussed the meeting at the natural resources subcommittee. There
was a lot of interest at this meeting. The time frame of this project is
to obtain LiDAR data over 4 years with the possibility aerial photography.
There was talks about possibly having 2 foot pixel resolution statewide
if photography is involved. The project would create 2 foot contours
derived from the LiDAR data, but will not meet FEMA flood mapping standards.
b. GISDRJerry Libold is continuing on programming and we are receiving invoices.
www.iowagisdata.org/gisdr Work is continuing on the project.
Scott mentioned that in the next few weeks there should be more on the
registration process.
c. E-Recording CommitteeScott mentioned that he is the ICIT representative to the Recorders
affiliate's committee. 30 counties are now able to e-record.
Objective is to have 90 counties by March. By July they are wanting
to have land records be able to be e-recorded. There was also a discussion
on CLRIS and some counties are having problems accessing records.
d. Iowa CIO SummitWayne discussed the summit that was held in late November. There
were 70 people at the meeting and it was at the Holiday Inn Airport.
Wayne mentioned that there could be a meeting held in Johnston next time
they met. Wayne is looking to the board if this summit is something
ICIT wants to sponsor. There was a motion by Micah C to have ICIT
sponsor food costs at the next summit meeting up to $1,000, second by Kim
V. Motion carries unanimously.
e. IGICMicah C mentioned they had a board meeting last week and focused
on statewide coordinator and LiDAR.
f. CIAOMark stated the next CIAO meeting will be in the next few months.
g. EIGISJason gave an update and said they met yesterday. Had 80 people
showed up. Their next meeting is April 13th.

6. Discuss County Real Estate Electronic Government Advisory
Committee (CREEGAC) a. Future of financial/real
estate management systems
Scott went over how this committee was formed and gave an update on
this committee. There was a discussion on ICIT's role for this committee.
They are exploring the possibility of having two non-voting members added
to this committee.
7. 12:00 - Lunch (continue above discussion through lunch
if necessary)

8. 1:00 - Iowa County Engineer's Service Bureau - 30 minutesThey informed the board that they will not be presenting today due
to scheduling conflicts.
9. ICIT Sponsorship to ESRI Conference and National IT Conference
(during lunch if time is available)There was discussion to see if ICIT wants to sponsor someone to the
ESRI conference as well as an IT conference. Micah V mentioned there
is a reputable IT conference in March. There was discussion on what
the requirements would be, how to select the recipient, and costs associated.
There was discussion to give the responsibility of this sponsorship to
the Membership and Awards Committee. There was a motion by Mark C
to have ICIT sponsor someone from the ICIT membership for 2 $1,000 scholarships,
one to the ESRI Conference and the other to an IT conference approved by
the ICIT Board. Second by Kim V. Motion carries unanimously.
10. Mid-Year Conference 2006 updateJim discussed the happenings of the planning of the 2006 Mid-Year Conference
and the meeting of the committee last week. The conference will be
held at NIACC in Mason City. Jim showed the bag that will be given
to each registrant. There will also be a little portable radio given
as well. Jim mentioned what will be provided for food during the
conference including the banquet dinner. Jim mentioned that he is
looking to the ICIT Board for direction of the food to have on late Wed.
afternoon. Jim passed out the layout of the breakout rooms and the
exhibit areas. Jim also informed the committee of the entertainment
for the conference. Jim also let the board know about the computer
rooms that are available on Friday for possible training opportunities.
There was discussion on how much to use the computer labs during the conference.
There was also a discussion on the prizes during each break. There
was a discussion on the possibility of paying the next year's membership
during registration for the conference.
11. Auditor Affiliate discussion (Ken Kline 2:00)Ken introduced himself to the board. Ken discussed the makeup
of the CREEGAC committee and will be asking to add two members to the committee
at the CREEGAC meeting tomorrow. Ken mentioned the committee met
last fall and came up with a vision for a county real estate portal.
He then explained in detail the idea behind the portal. Ken stated
the Auditor's affiliate is going to be building an independent website,
which will include real estate data and possibly transfer book data.
Ken informed the board that the link between the assessor, auditor, and
treasurer would most likely be by parcel number. Ken is looking to
ICIT for any direction if any to help the Auditor's affiliate with their
website. ICIT is very willing to help out the Auditor's affiliate
in their process. There was also a discussion on the assessor's affiliate
developing a website to retrieve assessor's data.
12. Old BusinessNone.
13. New BusinessShawn brought to the attention of the board about the use of the forum
instead of using email. There was a discussion on increasing the
usage of the forums. Educating the membership of ICIT is important
to making this happen.
14. Next meeting and adjournmentMeeting adjourned at 2:47 pm. Next meeting date to be determined.