2002.04.12 Meeting Notes

Officer's Meeting

Tecate Grill restaurant, Davis.

Topics

CSUS Comp. Sci. Club
Bill Kendrick will contact the CSUS comp. sci. club to make sure they know
about our existence.

Sacramento Linux Consortium
Currently on the back-burner. Related item: Brian Lavender of SacLUG would
like to hold another 'multi-LUG' Installfest, and has been talking with
IBM about getting funding.

Library
The webpage needs updating. Melissa has offered to help Henry.
We should look into purchasing sticker paper, or having stickers or
a stamp created, stating "Propery of LUGOD..." for our library
collection.

Post Office Box
Henry has offered his office as LUGOD's mailing address, since the
Post Office Box has been problematic. It would also be free. We'll
talk about it more when the current POBox is up for renewal.
A change-of-address form will be filled out by Melissa.

4-H
We've received the packet. We need to respond by April 25th as to
whether the current A/V supplies (mic, projector, screen) are
sufficient (they are). We must create hand-outs, for copying and
distribution at the conference, and provide them to 4-H by July 15th.
A '4-H' committee has been formalized, with Henry as chair.
Nicole Carlson, Peter Salzman and Bill Kendrick will be part of it.

Treasury
Books we balanced as of January. Due to PO Box loss, new statements
haven't arrived. Rhonda will request duplicates from the bank.
Our current balance is approx. $600.

Linux Class with DCN
Exact date and location are still up in the air. Rod Roark has shown
interest, and we will ask if he'd like to chair a committee.
Peter Salzman and Bill Kendrick will be part of it.

Whole Earth Festival
It will cost $45 for the booth space. We need someone to lend us a
table and chairs, and find volunteers to staff the booth. Since power
is limited, at least one Linux-based laptop would be very useful.
We're considering having members burn Linux CDs for sale at the
event, possibly with benefits going to EFF or FSF. If the former,
we'll see if Robin Gross, or someone else from EFF, can come participate!
The WEF also needs proof of our tax-exempt status, which Rhonda has
provided a copy of. Bill Kendrick will chair a committee, and
Melissa Hardenbrook and Peter Salzman will be part of it.

Bylaws
Pete suggested a number of bylaw changes:

Move officer nominations to AFTER daylight savings change, so that
there's no chance we'll forget it the meeting before

List other appointed officers (Installfest coordinator,
public relations officer, librarian)

Update PO Box number

Add clause making /dev/null (treasurer) responsible for doing taxes
and interactions with IRS

Remove 'librarian' job from typescript (secretary)'s responsibilities,
since it is handled by appointed librarian

Remove 'entirely' from phrase: "Webmaster is to be entirely
responsible [for the website]"

Change instance(s) of "will be unable" to "is unable"

Remove URL from bylaws location; just say "on the website," so that
if the file moves or name is changed, a bylaw update won't need to
occur

Those present agreed that these changes are suitable, but a vote
must be held. Pete will mail these suggestions, and some others, to
vox-announce. Voting will most likely occur at April 15th's meeting.

Taxes
Henry handled our taxes, and mailed them on Tuesday.
Our address needs to be updated with the IRS.
It appears we must also apply for non-profit status with California,
not just the government. (Applying costs $25.00)

Demo Machine
Mike Simons has offered to maintain and store LUGOD's demo machine.
Henry has handed it over to him.

Officer Meetings
We've agreed that they must occur at least monthly, so that issues don't
pile up.

Mailing Lists
Henry will look into the mailing lists on the website to make sure
issues we had with it previously have been taken care of.
(Exclude the 'thread' overview pages from the search results, so
that ONLY messages are displayed. Separation of search results between
the site (but not the lists), and the lists (and none of the site).)

Open Source Legislation
In June 2000, Charles Ritchie proposed that the local government
should be required to look into Open Source alternatives.
We'll be looking into the viability of getting something like this
on a ballot.