Minutes of the Board of Regents of Stephen F. Austin State University. 2008, Volume No. 245

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Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
July 14 and 15, 2008 (Volume 245)
TABLE OF CONTENTS
BOARD MINUTES FOR JULY 14 AND 15,2008
MEETING 245
Page
Monday, July 14, 2008
Executive Session Only. No action items.
Tuesday, July 15,2008
Board Order 08-35
Approval of Minutes
Approval of Minutes for April 21 and 22, 2008, and May 9, 2008 3
Administration
Election of President 3
Election of General Counsel 3
Election of Director of Audit Services 3
Election of Assistant to the Board of Regents 3
Personnel
Board Order 08-36
Faculty Appointments for 2008-2009 4
Staff Appointments for 2008-2009 5
Changes of Status for 2008-2009 6
Retirements 9
Tenure 9
Leave of Absence with Pay for 2008-2009 9
Holiday Schedule for 2008-2009 9
Academic and Student Affairs
Board Order 08-37
Small-Size Class List Summer I, 2008 10
Approval of Intercollegiate Athletic Policy and Procedure Manual 10
Approval of Non-Traditional Delivery of Programs 10
Approval of Ph.D. in School Psychology 10
Approval of Agreement between SFA, College of Fine Arts, and the Dean's Circle 11
Approval of Strategic Plan 2013 11
Building and Grounds
Board Order 08-38
Selection of an Architectural/Engineering Firm to Assess Space and Program Needs of
the Chemistry Department 11
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Board Order 08-39
Approval of the Fiscal Year 2008-09 Capital Plan 12
Board Order 08-40
Garner Elevator Repair 12
Board Order 08-41
Selection of a Construction Manager at Risk for the Nursing Facility 13
Board Order 08-42
Student Center HVAC Replacement 13
Board Order 08-43
Approval of Contract for Lease of Baseball/Softball Facilities 14
Approval of Construction at the City Baseball Facility 14
Financial Affairs
Board Order 08-44
Adoption of the Fiscal Year 2008-09 Operating Budget 15
Adoption of the Fiscal Year 2008-09 Capital Budget 15
Authority to Issue HEF Bonds for the Early Childhood Research Center 15
Resolutions Authorizing the Issuance of Tuition Revenue Bonds for a Campus
Deferred Maintenance Reduction Plan 16
Banner Axcess 2008-09 Project Budget 16
Road Bus Purchase 17
Directors and Officers, Automotive and General Liability Insurance 17
Renewal of the Investment Management Contract with Merrill Lynch 17
Time Management and Reporting Software 18
Purchase of Electric Utilities from Deep East Texas Electric Coop for FY09 18
Purchase of Water, Sanitary Sewer and Landfill Services for FY09 18
Purchase of Natural Gas for FY09 18
Vending Contract Renewal 19
University Policies and Procedures
Board Order 08-45
Policy Revisions 20
Reports
President
Audit Services Report
Faculty Senate
Student Government Association
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Appendices
Appendix 1 - Small-Size Class List Summer I, 2008
Appendix 2 - Agreement between SFA, College of Fine Arts, and Dean's Circle
Appendix 3 - Strategic Plan 2013: Preparing for the Future
Appendix 4 - Capital Plan Project Items
Appendix 5 - Fiscal Year 2008-09 Higher Education Fund Budget
Appendix 6 - Fiscal Year 2008-09 Capital Budget
Appendix 7 - Resolution Declaring Expectation to Reimburse Expenditures with
Proceeds of Future Debt (ECRC)
Appendix 8 - Resolution Authorizing a Request for Financing for Deferred Maintenance
Projects
Appendix 9 - Resolution Declaring Expectation to Reimburse Expenditures with
Proceeds of Future Debt (Deferred Maintenance Projects)
Appendix 10 - Policy Revisions
Academic Appointments and Titles (E-1A)
Chair Teaching Load (E-7A)
Class Attendance and Excused Absence (A-10)
Commencement (A-l 1)
Faculty Code of Conduct (E-72)
Gift Reporting (C-15)
Gifts, Loans, Endowments and Requests (C-16)
Grants and Contracts Administration (A-56)
Hazing (D-16)
Memberships (C-17)
Off-Campus Classes (A-34)
Petitions and Handbills (D-25)
Pineywoods Conservation Center (B-26)
Professional and Consultant Services (C-45)
Property Inventory and Management C-42)
Property Liability (B-34)
Public/Student Health (D-26)
Signs and Exhibits (D-31)
Student Accounts Receivable (C-59) NEW
Student Code of Conduct (D-34.1)
Student Discipline (D-34)
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Student ID Cards (F-27)
Tenure (E-50A)
Turner Auditorium (B-28)
Year-End Purchasing (C-40)
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Stephen F. Austin State University
Minutes of the Meeting of the
Board of Regents
Nacogdoches, Texas
July 14 and 15,2008
Austin Building 307
Meeting 245
Monday, July 14.2008
The regular meeting of the Board of Regents was called to order in open session at 8:00
a.m., Monday, July 14, 2008, by Chair Joe Max Green.
PRESENT:
Board Members: Mr. Joe Max Green, Chair
Mr. Carlos Amaral
Mr. Richard Boyer
Ms. Lacey Claver
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Paul Pond
Mr. James Thompson
Mr. Melvin White
President: Dr. Baker Pattillo
Vice-Presidents: Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
General Counsel: Ms. Yvette Clark
Other SFA administrators, staff, and visitors
The Academic and Student Affairs Committee convened at 8:00 a.m. and adjourned at
9:21 a.m. The Building and Grounds Committee convened at 9:36 a.m. and adjourned at
12:00 noon. Following a board recess for lunch, the Finance/Audit Committee convened
at 1:20p.m. and adjourned at 2:10p.m.
The chair called for an executive session at 2:20 p.m. to consider the following items:
Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property
(Texas Government Code, Section 551.072)
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• Mineral Lease
• Property Lease
• Possible Property Purchase
Deliberations Regarding the Deployment, or Special Occasions for Implementation, of
Security Personnel or Devices (Texas Government Code, Section 551.076)
• Department Information Technology Review
Personnel Matters Regarding Specific University Employees (Texas Government Code,
Section 551.074)
Consideration of Individual Personnel Matters Relating to Appointment,
Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer
or Employee, including but not limited to: Executive Director of Development,
Executive Director of Marketing, Athletic Director, Baseball Coach, Basketball
Coaches, Vice Presidents, President, General Counsel, Director of Audit Services,
and Assistant to the Board of Regents.
The executive session ended at 4:50 p.m. and the board recessed for the evening, with no
action taken.
Tuesday, July 15, 2008
The chair reconvened the board meeting in open session at 9:00 a.m. on Tuesday, July
15,2008.
PRESENT:
Board Members:
President:
Vice-Presidents:
General Counsel:
Mr. Joe Max Green, Chair
Mr. Carlos Amaral
Mr. Richard Boyer
Ms. Lacey Claver
Mr. James Dickerson
Ms. Valerie Ertz
Mr. Bob Garrett
Mr. Paul Pond
Mr. James Thompson
Mr. Melvin White
Dr. Baker Pattillo
Dr. Richard Berry
Mr. Danny Gallant
Mr. Steve Westbrook
Ms. Yvette Clark
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Other SFA administrators, staff, and visitors
SPECIAL RECOGNITIONS
Dr. Tony Duben, dean of the College of Sciences and Mathematics, introduced Dr. Kevin
Langford, who spoke about the success of the pre-professional programs in that college.
Dr. Adam Peck, dean of Student Affairs, introduced the officers and members of Driving
Jacks. Ms. Shirley Luna, interim executive director of marketing, congratulated Hardy
Meredith and Amy Rocquemore from the Department of Public Affairs on recent awards
at their national professional organization.
Board Order 08-35
Upon motion by Regent Thompson, seconded by Regent Ertz, with all members voting
aye, it was ordered that the following items be approved:
APPROVAL OF MINUTES
The minutes of the April 21 and 22, 2008, regular meeting of the Board of Regents and
the May 9, 2008, special meeting of the Board of Regents were approved as presented.
ADMINISTRATION
ELECTION OF PRESIDENT
Baker Pattillo was reappointed as president of the university with an annual salary of
$275,000, effective September 1, 2008.
ELECTION OF GENERAL COUNSEL
Yvette Clark was reappointed as general counsel with an annual salary of $125,000,
effective September 1, 2008.
ELECTION OF DIRECTOR OF AUDIT SERVICES
Gina Oglesbee was reappointed as director of audit services with an annual salary of
$100,000 effective September 1, 2008.
ELECTION OF ASSISTANT TO THE BOARD OF REGENTS
Judy Buckingham was reappointed as assistant to the board with an annual salary of
$41,535, effective September 1, 2008.
PERSONNEL
Board Order 08-36
Upon motion by Regent Ertz, seconded by Regent Amaral, with all members voting aye,
it was ordered that the following personnel items be approved:
FACULTY APPOINTMENTS FOR 2008 - 2009
Education
Tara Newman. Assistant Professor of Human Sciences, Ed.D. (Stephen F. Austin
State University), at a salary of $46,500 for 100 percent time for nine months,
effective September 1, 2008.
Elizabeth Vaughan, Professor and Assistant Chair of Elementary Education,
Ph.D. (University of South Florida), at a salary of $100,000 for 100 percent time
for 12 months, effective September 1, 2008.
Fine Arts
Lauren Blaine McAdams, Assistant Professor of Metal/Jewelry, M.F.A. (Arizona
State University), at a salary of $41,000 for 100 percent time for nine months,
effective September 1, 2008.
Scott Elmon Robinson, Director of the School of Art and Associate Professor of
Art, Ph.D. (University of Texas), at a salary of $85,000 for 100 percent time for
12 months, effective August 1, 2008.
Matthew Evans Sutherlin, Instructor of Art Education, M.F. A. (University of
Massachusetts), at a salary of $42,438 for 100 percent time for nine months,
effective September 1, 2008.
Jamie Gay Weaver, Assistant Professor of Musicology, Ph.D. (University of
Oregon), at a salary of $44,000 for 100 percent time for nine months, effective
September 1,2008.
Liberal and Applied Arts
Roderick Hanks, Assistant Professor of Social Work, M.S.W. (University of
Texas), at a salary of $45,000 for 100 percent time for nine months, effective
September 1,2008,
Kristina Mao, Assistant Professor of Government, Ph.D. (University of Arizona),
at a salary of $45,000 for 100 percent time for nine months, effective September
1,2008.
Gabriela Miranda-Recinos, Assistant Professor of Spanish, M.A. (California State
University), at a salary of $45,000 for 100 percent time for nine months, effective
September 1,2008.
Jose Neftali Recinos, Assistant Professor of Spanish, B.A. (University of
California), at a salary of $45,000 for 100 percent time for nine months, effective
September 1,2008.
Cecilia S. Tyler, Visiting Lecturer of Sociology, M.A. (Louisiana State University
and National University of Mexico), at a salary of $30,000 for 100 percent time
for nine months, effective September 1, 2008.
Sciences and Mathematics
Amy McBeth Owen, Clinical Instructor of Nursing, B.S.N. (Texas Tech
University), at a salary of $54,000 for 100 percent time for nine months, effective
September 1,2008.
STAFF APPOINTMENTS FOR 2008 - 2009
Athletics
Kendall Blair Hewett Assistant Softball Coach, at a salary of $24,000 for 100
percent time for 10.5 months, effective June 30, 2008.
Danny Kaspar, Head Men's Basketball Coach, with a rolling two year contract
renewal, at a salary of $123,000 for 100% time for 12 months, effective
September 1,2008.
Charter School
Angelique Beckwith, Teacher, at a salary of $43,200 for 100 percent time for 9.5
months, effective August 18, 2008.
Kathryn R. Chapman. Teacher, at a salary of $36,200 for 100 percent time for 9.5
months, effective August 18, 2008.
Becky S. Griffith, Teacher, at a salary of $49,400 for 100 percent time for 9.5
months, effective August 18, 2008,
Lauree S. Haves, Teacher, at a salary of $49,700 for 100 percent time for 9.5
months, effective August 18, 2008.
Jeri D. Meredith, Teacher, at a salary of $42,600 for 100 percent time for 9.5
months, effective August 18, 2008.
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Stephanie D. Murray. Teacher, at a salary of $38,600 for 100 percent time for 9.5
months, effective August 18, 2008.
Jan K. Wisener. Teacher, at a salary of $49,400 for 100 percent time for 9.5
months, effective August 18, 2008.
Holli L. Zawlocki. Teacher, at a salary of $39,700 for 100 percent time for 9.5
months, effective August 18, 2008.
Financial Aid
Tammy Marie Mitchum. Financial Aid Officer, at a salary of $30,000 for 100
percent time for twelve months, effective April 14, 2008.
Physical Plant
Jeffery W. Ghiringhelli, Plant Operation Analyst, at a salary of $50,000 for 100
percent time for 12 months, effective April 28, 2008.
Sciences and Mathematics
Debra G. Glymph. Remediation Specialist, at a salary of $35,000 for 100 percent
time for nine months, effective June 2, 2008.
University Affairs
Justin Lee Anderson. Coordinator-Aquatics, at a salary of $33,000 for 100 percent
time for 12 months, effective June 2, 2008.
CHANGES OF STATUS FOR 2008 - 2009
Alumni
Rhonda L. Minton, from Associate Director for Communications and Public
Relations at a salary of $46,064 for 100 percent time for 12 months, to Director of
Alumni Affairs Marketing and Membership at a salary of $50,393 for 100 percent
time for 12 months, effective June 3, 2008.
Business
Dale Spradling, from Visiting Assistant Professor of Accounting at a salary of
$85,204 for 100 percent time for nine months, to Assistant Professor of
Accounting at a salary of $95,000 for 100 percent time for nine months, effective
September 1,2008.
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Education
Carrie A, Baker, from Administrative Assistant at a salary of $27,641 for 100
percent time for 12 months, to Certification Specialist Advisor at a salary of
$35,000 for 100 percent time for 12 months, effective May 20, 2008.
Sandra Stewart, from Assistant Professor of Elementary Education at a salary of
$48,410 for 100 percent time for nine months, to Assistant Professor of Secondary
Education and Educational Leadership at a salary of $50,000 for 100 percent time
for nine months, effective September 1, 2008.
Dawn Michelle Williams, from Adjunct Faculty in Elementary Education at a
salary of $2,500 per semester for 25 percent time for four months, to Instructor of
Elementary Education, at a salary of $46,000 for 100 percent time for nine
months, effective September 1, 2008.
Emily E. Wilson, from Substitute Teacher at a salary of $20.00 per hour for 100
percent time for three months to Teacher-Toddler II at a salary of $30,250 for 100
percent time for 12 months, effective June 1, 2008.
Finance and Administration
Danny R. Gallant, from Interim Vice President for Finance and Administration at
a salary of $125,000 for 100 percent time for twelve months, to Vice President for
Finance and Administration at a salary of $141,099 for 100 percent time for
twelve months, effective July 15, 2008.
Fine Arts
Marsha S. Blount, from Lecturer of Art at a salary of $42,438 for 100 percent
time for nine months, to Assistant Professor of Art at a salary of $44,438 for 100
percent time for nine months, effective September 1, 2008.
Neal W. Cox, from Visiting Assistant Professor of Art at a salary of $42,000 for
100 percent time for nine months, to Assistant Professor of Art at a salary of
$44,000 for 100 percent time for nine months, effective September 1, 2008.
Graduate Studies
Thomas Wheeler, from Dean and Associate Vice President of Graduate Studies
and Research at a salary of $108,727 for 100 percent time for 12 months, to Dean
of Graduate Studies at a salary of $108,727 for 100 percent time for 12 months,
effective September 1, 2008.
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Human Resources
Aleta M. Spivev, from Senior Benefits Assistant at a salary of $27,513 for 100
percent time for 12 months, to Benefits Coordinator at a salary of $39,000 for 100
percent time for 12 months, effective April 21, 2008.
Information Technology Services
Sandra J. Turner, from Associate Director of Institutional Research at a salary of
$62,063 for 100 percent time for 12 months, to Project Director-Banner at a salary
of $82,000 for 100 percent time for 12 months, effective June 1, 2008.
Liberal and Applied Arts
Alan Baily, from Visiting Assistant Professor of Government at a salary of
$40,000 for 100 percent time for nine months, to Assistant Professor of
Government at a salary of $45,000 for 100 percent time for nine months, effective
September 1,2008.
Frances Beth Bontempo, from Visiting Assistant Professor of Psychology at a
salary of $40,000 for 100 percent time for nine months, to reappointment as
Visiting Assistant Professor of Psychology at a salary of $43,000 for 100 percent
time for nine months, effective September 1, 2008.
Sam Copeland, from Associate Professor of Social Work at a salary of $52,397
for 100 percent time for nine months, to BSW Director of the School of Social
Work and Associate Professor of Social Work at a salary of $72,000 for 100
percent time for 11 months, effective September 1, 2008.
Ryan Rhodes, from Lecturer of English and Philosophy at a salary of $36,000 for
100 percent time for nine months, to Visiting Lecturer of English and Philosophy
at a salary of $32,000 for 100 percent time for nine months, effective September
1,2008.
Louise E. Stoehr, from Instructional Technology Specialist in Modern Languages
at a salary of $52,596 for 100 percent time for 12 months, to Assistant Professor
of German at a salary of $45,000 for 100 percent time for nine months, effective
September 1,2008.
Library
Jennifer M. Brancato, from Library Associate I at a salary of $21,787 for 100
percent time for 12 months, to Archivist at a salary of $35,000 for 100 percent
time for 12 months, effective May 1, 2008.
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Mary E, Me Williams, from Program Director-AARC at a salary of $47,106 for
100 percent time for 12 months, to Director AARC at a salary of $60,000 for 100
percent time for 12 months, effective April 1, 2008.
Public Affairs
Lani H. Draper, from Librarian II at a salary of $39,112 for 100 percent time for
12 months, to Online Communication Specialist at a salary of $40,000 for 100
percent time for 12 months, effective April 22, 2008.
RETIREMENTS
Cheryl R. Athev. Teacher, Early Childhood Lab-Charter School, effective May
30, 2008.
Verna Barron, Associate Professor of Psychology, effective July 31, 2008.
Barbara C, Carr, Professor of English and Philosophy, effective May 31, 2008.
Ernest B. Ledger, Professor of Geology, effective May 31, 2008.
TENURE
Academic tenure was awarded to the following individuals, effective fall semester, 2008.
Dr. Mark Sanders English and Philosophy
Dr. Elizabeth Vaughan Elementary Education
LEAVE OF ABSENCE WITH PAY
Faculty leave of absence with pay for Dr. Mark Ludorf was approved, effective
September 1, 2008 through December 31, 2008.
HOLIDAY SCHEDULE FOR 2008-2009
The following holiday schedule for 2008-2009 was approved:
Fifteen holidays are allowed by the state for 2008-2009. The following schedule will
allow SFA to be closed for Labor Day, 2 days at Thanksgiving, 8 working days during
Christmas and New Year's Day, 5 working days at Spring Break, and Memorial Day,
which totals seventeen days. Employees will be required to take one day of vacation or
compensatory time on January 2, and one day of vacation or compensatory time on
March 20. Holidays will be September 1, November 27, November 28, December 24,
December 25, December 26, December 29, December 30, December 31, January 1,
January 2 (employees take vacation or comp time), March 16, March 17, March 18,
March 19, March 20 (employees take vacation or comp time), and May 25.
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ACADEMIC AND STUDENT AFFAIRS
Board Order 08-37
Upon motion by Regent Boyer, seconded by Regent Dickerson, with all members voting
aye, the following academic and student affairs items were approved:
SMALL-SIZE CLASS LIST SUMMER I, 2008
The Summer I, 2008 small-size class list was approved, as presented in Appendix 1.
APPROVAL OF INTERCOLLEGIATE ATHLETIC POLICY AND PROCEDURE
MANUAL
Revisions to the Intercollegiate Athletic Policy and Procedure Manual were approved as
presented.
APPROVAL OF NON-TRADITIONAL DELIVERY OF PROGRAMS
Approval was given for these programs to be delivered with non-traditional methods,
including off-campus and distance education.
Bachelor of Science in Interdisciplinary Studies (BSIS) degree Completion
Program in Elementary Education with 4-8 Middle Level Grade Certification
Internet (100%)
Proposed Implementation Date: August, 2008
Master of Arts in School Counseling with Professional Counseling Licensure
Palestine ISD Off-Campus (56%) Internet (44%)
Proposed Implementation Date: January 2009
Master of Education in Special Education with Certification as an Educational
Diagnostician
Splendora ISD Interactive Video (58%) Internet (42%)
Proposed Implementation Date: January 2009
Master of Education in Educational Leadership
Tenaha ISD 100% Off-campus face-to-face delivery
Proposed Implementation Date: January 2009
APPROVAL OF PH.D. IN SCHOOL PSYCHOLOGY
Whereas, the board considered the following: The Department of Human Services in the
James I. Perkins College of Education is proposing to offer a Ph.D. in School Psychology
that would begin fall 2009. The Texas Higher Education Coordinating Board (THECB)
has given SFASU preliminary planning authority to pursue this new doctoral degree.
THECB requires SFA Board of Regents approval of this program before an out-of-state
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team composed of faculty and administrators of school psychology Ph.D. programs from
top universities visit the campus this fall.
Therefore, the Board of Regents approved the Ph.D. in School Psychology program.
APPROVAL OF AGREEMENT BETWEEN STEPHEN F. AUSTIN STATE
UNIVERSITY, THE COLLEGE OF FINE ARTS, AND THE DEAN'S CIRCLE
Whereas, the Board of Regents considered the following: The dean of the College of
Fine Arts requests approval to finalize the Agreement between Stephen F. Austin State
University, the College of Fine Arts and the Dean's Circle that would establish the
Dean's Circle as a support group of the university. The agreement is included as
Appendix 2.
The purpose of this group is to support the programs and activities of the College of Fine
Arts, Stephen F. Austin State University, including the following activities:
a.) to provide guidance, support, and raise funds in furtherance of the college dean's excellence
goals,
b.) to promote the activities and opportunities for the college, university and East Texas,
c.) to serve as a conduit between the college and the community; offer advice and support for
the excellence initiatives of the college;
d.) to support and execute fund-raising activities of the benefit of the college, within any guidelines or
limitations imposed by the university, if any; and
e.) to perform those functions that the college cannot provide itself.
Therefore, approval was given to the agreement (included in Appendix 2) between
Stephen F. Austin State University, the College of Fine Arts, and the Dean's Council and
the president was authorized to sign the agreement.
APPROVAL OF STRATEGIC PLAN 2013
Approval was given to Strategic Plan 2013: Preparing for the Future, as presented in
Appendix 3.
BUILDING AND GROUNDS
Board Order 08-38
Upon motion by Regent Thompson, seconded by Regent Dickerson, with all members
voting aye, it was ordered that the following item be approved:
SELECTION OF AN ARCHITECTURAL/ENGINEERING FIRM TO ASSESS THE
SPACE AND PROGRAM NEEDS OF THE CHEMISTRY DEPARTMENT
Whereas, the Board of Regents considered the following: The university issued a
request for qualifications (RFQ) for architectural/engineering services for the Chemistry
Department space needs. A group of finalists was selected to be considered for the
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project. The Building and Grounds Committee interviewed three finalists for the selection
of an architect to provide architectural programming services for the Chemistry
Department. The interviewed firms were: Jennings Hackler & Partners, Perkins + Will,
and WHR Architects.
Major discussion issues in the selection included:
• the firm's ability to meet our time-frame for an October report,
• the firms ability to successfully program SFA's project based on past
experience, and
• the rankings from the evaluation committee.
The Building and Grounds Committee voted unanimously to recommend Perkins + Will
as the most qualified architect for architectural programming for the Chemistry
Department.
Therefore, the university was authorized to begin negotiations with Perkins + Will as
the firm for architectural programming for the Chemistry Department. The president was
authorized to sign the contract.
Board Order 08-39
Upon motion by Regent Garrett, seconded by Regent Pond, with all members voting aye,
it was ordered that the following item be approved:
APPROVAL OF THE FISCAL YEAR 2008-09 CAPITAL PLAN
Whereas, the board considered the following: The university has developed an
education and general infrastructure assessment and is in the process of developing a
comprehensive institutional infrastructure capital renewal and replacement plan. The plan
will contain various categories including infrastructure and other capital assets. For fiscal
year 2008-09 the university has developed a capital plan.
Therefore, the fiscal year 2008-09 capital plan was adopted, as delineated in Appendix
4, with the project costs not to exceed the stated estimated costs for each project.
Board Order 08-40
Upon motion by Regent Thompson, seconded by Regent Boyer, with all members voting
aye, it was ordered that the following item be approved: .
GARNER ELEVATOR REPAIR
Whereas, the board considered the following: Garner Hall was constructed in 1969 as a
single tower hall for women. In 1978 Garner Hall was converted to apartments. Many of
the mechanical systems in Garner Apartments are original to its 1969 construction,
including the elevator systems. There are three elevators in the building and over the past
year they have become increasingly unreliable, resulting in repeated outages and
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numerous service calls. The current 39-year old controls are too old to be effectively
repaired and reliable elevator service in a 14-story facility is essential.
The cost estimate to replace the control systems, lift motors and pulleys and install a
cooling unit to keep the systems at the correct operating temperature for two of the three
elevators is approximately $335,000. The administration wishes to repair and upgrade
two of the three elevators for daily passenger use and use the third only for maintenance.
Therefore, it was approved that two of the three elevators in Garner Apartments be
repaired at a cost not to exceed $335,000. The president was authorized to sign associated
purchase orders and contracts. The fund source is auxiliary fund balance.
Board Order 08-41
Upon motion by Regent Thompson, seconded by Regent Garrett, with all members
voting aye, it was ordered that the following item be approved:
SELECTION OF A CONSTRUCTION MANAGER AT RISK FOR THE NURSING
FACILITY
Whereas, the board considered the following: At the May 9, 2008 meeting, the Board of
Regents approved a motion to "verify the total proposed fees and general condition costs
estimated by the two top firms, J.E. Dunn and J.E. Kingham Construction Company, and
that the administration be authorized to negotiate a contract with J.E. Dunn as the most
qualified firm to serve as construction manager at risk for the DeWitt Nursing School
Facility, based on a total cost comparable to the total fees proposed by J.E. Kingham, the
second choice firm, and considering a review of their construction services package by
the Turner consultant. If negotiations with J.E. Dunn are not successful within two
weeks, the administration was authorized to negotiate a contract with the second choice
firm, J. E. Kingham Construction/'
Turner Construction conducted negotiations with J.E. Dunn Construction, and a
comparison of the fee and general conditions leaves a price difference of $51,736 over
Kingham Construction. The Building and Grounds Committee reviewed the results of the
negotiations at its June 30, 2008 meeting.
Therefore, it was approved that the president be authorized to sign a contract with J.E.
Dunn Construction Company, based on the withdrawal by J. E. Kingham of their
proposed bid.
Board Order 08-42
Upon motion by Regent Thompson, seconded by Regent Pond, with all members voting
aye, it was ordered that the following item be approved:
STUDENT CENTER HVAC REPLACEMENT
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Whereas, the following was considered by the Board of Regents: At the May 9, 2008
meeting the Board of Regents discussed the bid from J.E. Kingham Construction
Company to repair the HVAC equipment in the old section of the Baker Pattillo Student
Center. A motion was approved to conduct a review of the HVAC replacement and
discuss the findings at a subsequent Building and Grounds Committee meeting. At the
June 30, 2008 meeting, Turner Construction presented the findings from the review to the
Building and Grounds Committee.
Therefore, the Board of Regents accepted the bid as submitted by J.E. Kingham
Construction Company to replace the air handling equipment in the old section of the
Baker Pattillo Student Center at a cost of $2,989,915. Associated consulting, engineering,
and process review costs will be included in the project. The president was authorized to
sign necessary contracts or purchase orders associated with the project at a total project
cost not to exceed $3,600,000. The sources of funds are savings from the student center
expansion and renovation project and designated fund balance.
Board Order 08-43
Upon motion by Regent Thompson, seconded by Regent Garrett, with all members
voting aye, it was ordered that the following two items concerning baseball/softball be
approved:
APPROVAL OF CONTRACT FOR LEASE OF BASEBALL/SOFTBALL FACILITIES
Whereas, the following was considered: A lease agreement has been drawn between the
university and the city of Nacogdoches for primary use of specific baseball and softball
facilities located within the city complex on the west loop. This lease is for a period of 20
years with an option to renew and includes "naming rights" which will aid in raising
outside funds for improvements to the facilities. The city has also agreed to allow SFA to
have primary use of a recreational field for softball. This will allow the softball team to
better develop a facility for their use and needs. The City of Nacogdoches approved the
lease at their meeting on July 1, 2008.
Therefore, approval was given to the lease contract and authorization was provided for
the president to sign the contract.
APPROVAL OF CONSTRUCTION AT THE CITY BASEBALL FACILITY
Whereas, the following was considered: Sturdisteel of Waco, Texas, has submitted the
low bid to construct a 740 seat bleacher system at the city complex where the SFA
baseball team plays. The new bleachers will wrap around the backstop and will include
150 chairback seats located in the center section that will be covered with a non-cantilevered
roof. The new system will allow for season tickets to be sold, as well as
reserve and general admission sales on a per game basis. The current pressbox will be
elevated to the top center row. The bleacher bid is $192,185 and does not include demo
of existing bleachers, relocation and elevation of the existing pressbox, or modifications
to the backstop netting. Estimates for this work are less than $20,000 and would be done
-14-
by other contracted vendors. Completion is scheduled prior to January 1, 2009. Funds
originally collected to support a new baseball/softball complex will be used for this
project. Donors have given their approval to use these moneys for this purpose. Total gift
funds available for this project are $253,550.
Therefore, this project was approved and the president was authorized to sign contracts
for a project sum not to exceed $253,550, with the source of funds coming totally from
gift money donated for this purpose.
FINANCIAL AFFAIRS
Board Order 08-44
Upon motion by Regent White, seconded by Regent Ertz, with all members voting aye,
the following financial items were approved:
ADOPTION OF THE FISCAL YEAR 2008-09 OPERATING BUDGET
Whereas, the following was considered: In accordance with Article III of the
Appropriation Bill for the 2008-09 biennium, the recommended operating budget totaling
$186,465,455 for the 2008-09 fiscal year is submitted for approval. The 2008-09
proposed budget includes a $9 per semester credit hour increase in designated tuition and
an 2.7% increase in room and board. The proposed 2008-09 budget includes a 3% salary
increase merit pool for faculty and staff, an increase for faculty promotions, salary equity
adjustments and staff ^classifications. A detailed Higher Education Fund allocation is
included in Appendix 5.
Therefore, the 2008-09 proposed budget was adopted, as presented.
ADOPTION OF THE FISCAL YEAR 2008-09 CAPITAL BUDGET
Whereas, the following was considered: The university has developed an education and
general infrastructure assessment and is in the process of developing a comprehensive
institutional infrastructure capital renewal and replacement plan. The plan will contain
various categories including infrastructure and other capital assets. The attached capital
budget addresses new construction, campus improvement, deferred maintenance,
renovation, network upgrades, enterprise resource planning (ERP) system development
and major equipment replacement.
Therefore, the 2008-09 capital budget was adopted, as detailed in Appendix 6 at a cost
of$15,729,000.
AUTHORITY TO ISSUE HEF BONDS FOR THE EARLY CHILDHOOD RESEARCH
CENTER
Whereas, the following was considered: The Board of Regents authorized a total project
budget for the Early Childhood Research Center of $30,800,000 on January 29, 2008.
The Board of Regents subsequently approved the sale of tuition revenue -bonds for the
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Early Childhood Research Center on February 7, 2008 in the amount of $20,175,000. A
HEF bond issue is necessary to provide additional funds to complete the project. The
university's legal authority to issue HEF bonds is derived from the Texas Constitution,
Art. VII, Section 17 and Texas Education Code, Chapters 55 and 62.
Therefore, the university was authorized to initiate the process to issue HEF bonds not
to exceed $10,625,000 to complete the Early Childhood Research Center. Approval was
given to the Resolution Declaring Expectation to Reimburse Expenditures with Proceeds
of Future Debt (Appendix 7). Authorization was granted to contract with the financial
advisor and bond counsel retained by the Texas Public Finance Authority for the
proposed issue of additional tuition revenue bonds or to enter into an interagency contract
with the Authority for such services.
RESOLUTION AUTHORIZING THE ISSUANCE OF TUITION REVENUE BONDS
FOR A CAMPUS DEFERRED MAINTENANCE REDUCTION PLAN
Whereas, the following was considered: Texas Education Code 55.1758 authorizes
Stephen F. Austin State University to issue $10,000,000 in tuition revenue bonds for a
campus deferred maintenance reduction plan. A list of deferred maintenance projects has
been submitted to the Texas Higher Education Coordinating Board. The university
wishes to issue $10,000,000 of tuition revenue bonds as authorized to complete various
deferred maintenance projects.
Therefore, the $10,000,000 tuition revenue bond deferred maintenance budget was
approved, and the university was authorized to seek Texas Higher Education Board
approval for the various deferred maintenance projects. The Resolution Authorizing a
Request for Financing (Appendix 8) and Resolution Declaring Expectation to Reimburse
Expenditures with Proceeds of Future Debt (Appendix 9) for a campus deferred
maintenance plan were approved. This approval permits the university to begin work
with the Texas Public Finance Authority to issue tuition revenue bonds for the project.
BANNER AXCESS 2008-09 PROJECT BUDGET
Whereas, the following was considered: The Banner Axcess implementation project is
continuing and the financial component of the solution will be implemented and
operational on September 1, 2009. Other functional areas will be operational as
scheduled. During 2007-08, the university issued work orders for $1,567,279 and
$932,800 to secure fixed price consulting services as part of the project implementation
for a period extending through August 31, 2011.
Therefore, approval was given for $1,420,000 for the fiscal year 2008-09 Banner
Axcess implementation phase, as well as approval of the fixed price work orders listed
above so long as they remain within the annual budgets. The president was authorized to
sign associated purchase orders and contracts. The fund source is the Higher Education
Fund.
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ROAD BUS PURCHASE
Whereas, the following was considered: The university currently has two road buses for
travel. The Athletics Department uses the buses and charters others as needed. Other
university departments also use the buses for travel. The Grounds and Transportation
Department maintains and rents the buses out to university departments. The larger of the
two buses is a 52 passenger that is five years old and has over 150,000 miles. The second
is a 37 passenger bus that is ten years old and has over 180,000 miles. An additional bus
will reduce the amount of necessary athletic charters and allow the reallocation of those
funds to support the purchase. In addition, a second large bus will generate additional
rental revenue.
Therefore, The university was authorized to purchase a large passenger bus for
institutional travel. The president was authorized to sign the purchase order at a cost not
to exceed $500,000. The sources of funds are designated fund balance $400,000, and the
Higher Education Fund, $100,000.
DIRECTORS AND OFFICERS, AUTOMOTIVE AND GENERAL LIABILITY
INSURANCE
Whereas, the board considered the following: The university is working with the State
Office of Risk Management (SORM) for Directors and Officers, Automotive and General
Liability Insurance. SORM is currently reviewing the university's coverage requirements
and will approve the appropriate level and type of coverage. Fiscal year 2007-08
coverage costs are $232,093.
Therefore, the university was authorized to contract with the State Office of Risk
Management for directors and officers and automotive insurance and contract for general
liability as approved by SORM. The president was authorized to sign the appropriate
contracts. The total cost is expected to be less than $250,000.
RENEWAL OF THE INVESTMENT MANAGEMENT CONTRACT WITH MERRILL
LYNCH
Whereas, the following was considered: Merrill Lynch was contracted by the Board of
Regents in 2002 to be the university's external fund manager. The contract followed a
competitive proposal and selection process. Pursuant to the Texas Public Funds
Investment Act, a contract with an external fund manager must be renewed or extended
every two years. In fiscal year 2004, the Board of Regents renewed the contract with
Merrill Lynch for two years. In fiscal year 2006, the board of regents approved a new
contract with Merrill Lynch following a competitive proposal and selection process. The
current contract with Merrill Lynch ends August 31, 2008. To comply with the act, the
current contract must be renewed.
-17-
Therefore, the university was authorized to renew the contract with Merrill Lynch for a
period of two years, beginning September 1, 2008. The president was authorized to sign
the contract.
TIME MANAGEMENT AND REPORTING SOFTWARE
Whereas, the following was considered: The university wishes to purchase a time
management and reporting software system that will allow the physical plant and other
departments to record and track employee timekeeping for job order management and
payroll purposes. The system will integrate with our current payroll system and can be
integrated into the new Banner Axcess Human Resources System.
Therefore, the purchase of a time management and reporting software system was
approved at a cost not to exceed $130,000. The president was authorized to sign
associated purchase orders and contracts. The fund source is the Higher Education Fund.
PURCHASE OF ELECTRIC UTILITIES FROM DEEP EAST TEXAS ELECTRIC
COOP FOR FY 09
Whereas, the following was considered: The university utilizes regulated electricity
from the Deep East Texas Electric Coop to serve the Todd Agricultural Research Center
and the Temple-Eastex Forestry Laboratory. Fiscal year 2006-07 total expenditures were
$68,662 and fiscal year 2007-08 expenditures as of June 17, 2008 were $53,917.
Therefore, the university was authorized to purchase electricity from the Deep East
Texas Electric Coop to serve the Todd Agricultural Research Center and the Temple-
Eastex Forestry Laboratory for fiscal year 2008-09. The president was authorized to sign
the purchase order.
PURCHASE OF WATER, SANITARY SEWER AND LANDFILL SERVICES FOR
FY09
Whereas, the following was considered: The university utilizes water, sanitary sewer
and landfill services provided by the city of Nacogdoches. Fiscal year 2006-07 total
expenditures were $1,048,503 and fiscal year 2007-08 expenditures as of June 17, 2008
were $880,510.
Therefore, the university was authorized to purchase water, sanitary sewer and landfill
services from the city of Nacogdoches fiscal year 2008-09, and the president was
authorized to sign the purchase order.
PURCHASE OF NATURAL GAS FOR FY09
Whereas, the following was considered: The university currently purchases its natural gas
through a contract with Centerpoint Energy Services. The contract price for gas is a variable rate
based on spot gas prices for "East Texas, Houston Ship Channel". This contract is automatically
-18-
renewed each year unless either party provides 30 days written notice. Fiscal year 2007-08
natural gas expenditures of $1,429,009 reflect billings through April 2008.
The university requested proposals from Centerpoint and Luminate to supply its natural
gas needs for fiscal year 2008-09. The administration has reviewed the proposals and
determined that Centerpoint Energy Services offers the best value to the university.
The General Land Office sells gas to state agencies if their price can meet or beat the
contracted price. By law the university is required to submit the contract to the Texas
General Land Office for their review.
Therefore, the university was authorized to renew the contract with Centerpoint Energy
Services for natural gas purchases for fiscal year 2008-09, provided the Texas General
Land Office does not meet or beat the price. The president was authorized to sign the
contract with either Centerpoint or the Texas General Land Office, depending on which
offers the best available pricing for fiscal year 2008-09.
VENDING CONTRACT RENEWAL
Whereas, the following was considered: In May, 2003 the university entered into a five-year
contract with Accent Food Services to provide vending services. In the contract
Accent agreed to purchase the then university-owned vending machines for $70,770 and
to submit to the university a monthly payment equal to 15% of the preceding month's
gross sales with a minimum guarantee of $31,100 per year. This contract is scheduled to
expire on August 31, 2008. The terms of the contract allow for a five-year extension
upon mutual agreement between the parties.
The gross sales under this contract have been as follows:
* through March 2008
Vending sales have been impacted during the term of this agreement by the addition of
three convenience store outlets on campus as well as the food service transformation we
have undertaken over the past several years.
On May 5, 2008, Accent Food Services informed the university in writing of their desire
to extend our contract until August 31, 2013 under the same terms and conditions. Our
relationship with Accent has been positive. Our Student Services staff reports that Accent
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has delivered their service in a timely and professional manner, and they recommend
continuing this relationship as the contract provides.
Therefore, the board authorized the president to sign an addendum to the current
vending services contract with Accent Food Services that extends the term of the
agreement until August 31, 2013. This agreement will guarantee payment to the
university of 15% of gross sales each month with a minimum annual guarantee of
$31,100.
UNIVERSITY POLICIES AND PROCEDURES
Board Order 08-45
Upon motion by Regent Dickerson, seconded by Regent Ertz, with all members voting
aye, it was ordered that the Board of Regents adopt the policy revisions as presented in
Appendix 10.
REPORTS
The president offered a report on the following topics:
• August 9 Commencement. The speaker will be Dr. Allen Richman
• Meet the Jacks—August 21 in the Grand Ballroom
• Fall Entertainment Schedule
Senator Zaffirini's Senate Finance Higher Education Subcommittee
. July 20 and 21, 2009—Early Childhood Research Center Open House
The director of audit services presented a report on the annual audit plan, including the
following topics:
• Health Services Audit
• External Reviews: THECB Facilities Review, State Comptroller Audit,
NCAA
Review
• Annual Risk Assessment
The chair of the Faculty Senate presented goals for 2008-09.
The president of the Student Government Association presented a report on the following
topics:
• Texas Student Association
Watermelon Bash
. SGA Plans
• Introduction of new officers
• 2008-09 Goals and Initiatives
Chair Green adjourned the meeting at 10:15 a.m.
-20-
Appendix 1
Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006)
Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher Education in Texas
Subchapter B. Role and Mission, Tables of Programs, Course Inventory
§5.23 Definitions
§5.23.5 Organized classes—Classes whose primary mode of instruction is lecture, laboratory, or seminar.
§5.23.8 Small classes-Undergraduate level classes with less than 10 registrations, and graduate level classes with less
than five registrations.
§5.26 Offering of Small Classes by Public Universities
In accordance with Texas Education Code, §51.403(d), public universities may offer organized small classes which:
§51.403(d.l) have been approved by the governing board of the university;
§51.403(d.2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may
affect the date of graduation of those enrolled);
§51.403(d.3) is a required course for majors in this field and should be completed this semester (or term) to keep proper
sequence in courses;
§51.403(d.4) is a course in a newly established degree program, concentration, or support area;
§51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the
same station, provided that the combined enrollments do not constitute a small class;
§51.403(d.6) is a first-time offering of the course;
§51.403(d.7) is class size-limited by accreditation or state licensing standards;
§51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or
§51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for
which the faculty member receives no additional compensation.
Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124
SMALL CLASSES Summer I 2008
Total Estimated Credit Hours in Small Classes
Total Estimated SFA Credit Hours Summer I 2008
Estimated Small Class Credit Hours as a Percentage of SFA Total Credit Hours
149
21,861
.06%
Appendix 2
AGREEMENT BETWEEN
STEPHEN F. AUSTIN STATE UNIVERSITY
COLLEGE OF FINE ARTS
AND
DEAN'S CIRCLE
This agreement is made and entered into as of the first day of , 2008 of
and between Stephen F. Austin State University College of Fine Arts, hereinafter referred to as the College,
and the Dean's Circle, hereinafter referred to as the Circle.
Whereas, the College is part of the University as a whole, the University Board of Regents
formally adopts this Agreement in accordance with its policies; and Circle as an independent association
which exists for the support of the University adopts this with its Bylaws.
Whereas, the Circle exists solely to provide services, benefits and support in furtherance of College
excellence activities, and
Whereas, the Circle was created to provide guidance, support, and raise funds in furtherance of
the College Dean's excellence goals and not to compete or overlap with the mission and purpose of other
College related and University recognized Friends organizations, and
Whereas, the College and Circle work together to promote the activities and opportunities for the
College, University and East Texas.
Now, therefore, in consideration of the covenants, promises, terms and provision herein contained, the
parties mutually agree to the following:
GENERAL PROVISIONS
ARTICLE I
1. To the extent allowed by state law, this agreement shall remain in full force and effect
until terminated by either party or superseded by a subsequent agreement. While every effort will be
made to provide 60 days written notice for termination of this agreement by either party, Stephen F.
Austin State University in accordance with its policy and State law may terminate this Agreement
anytime.
2. This agreement is solely between the parties and cannot be assigned to another party
without written approval from the non-assigning party.
3. This agreement is entered into within Nacogdoches County and proper venue shall be in
Nacogdoches County.
4. This Agreement is subject to and shall be construed under the laws of the State of Texas
including Chapter 2255 of the Texas Government Code. The invalidity or illegality of any
provision in thus agreement shall not affect other terms or conditions of the agreement.
5. This agreement contains the entire agreement of the parties and no change or
modification of this agreement is binding unless in writing and signed by the parties.
ARTICLE II
The Dean's Circle agree to provide the following services:
1. Serve as a conduit between the College and the community; offer advice and support for
Pagel
Appendix 2
the excellence initiatives of the College;
2. Support and execute fund-raising activities of the benefit of the College, within any
guidelines or limitations imposed by the University, if any; and
3. Seek to perform those functions that the College cannot provide itself.
ARTICLE HI
The College will provide the following:
1. Reasonable space in the College for the Circle to cany out its obligation;
2. Work with the University's Office of Development to generate receipts, maintain donor gift
histories, and provide the Circle with annual gift reports;
3. Utilities and telephone service reasonably needed by the Circle in carrying out its
activities;
4. Reasonable use of the College equipment and personnel as needed to coordinate the
activities of the Circle with the educational operations of the University. The College hereby expressly
recognizes that the president, vice-president, development officers, deans, faculty members may
reasonably assist from time to time in development programs or may be needed or helpful in coordinating
those Circle activities with the operations of the College. No monetary or pecuniary enrichment will be made
to any officer or employee of the University by Circle or its donors. Conduct of employees is governed by
the University and when conflicts arise, University policies shall always govern the conduct of its
employees. The Dean of the College of Fine Arts shall serve in an ex-officio capacity on the Circle Board;
5. Assistance in research and investigation of individuals, foundations, businesses and
corporations best qualified as prospective donors; and
6. Assistance in the coordination of follow-up activities after each solicitation and fund-raising
event.
ARTICLE IV
The Board of Advisors of the Circle assures the College that the activities of the Circle will always be in
support of the objectives, goals and priorities of the College, as communicated to it by the Dean of the College of
Fine Arts. Circle will only raise ftinds in the name of the University. The College will provide a complete
financial report to the Circle on the allocation and use of resources made available through the Circle.
ARTICLE V
Since the Circle will only raise money in the name of the University, the moneys will be deposited in University
accounts, invested throu^i the University investment program, and govemed in accordance with University policy or
as authorized by the University, moneys may also be deposited in the SFASU Foundation, invested through the
SFASU Foundation investment program and governed in accordance with SFASU Foundation and University
policy.
ARTICLE VI
Disbursements fiom Circle accounts will be sipervised by the Dean oftheCoUegeofFhe Arts and wiU be made
only for expenditures consistent with the explicit purposes for which the accounts were established and the
restriction of the donors. Full documentation will be required for each disbursement. The
Page 2
Appendix 2
University/College reserves the right to accept or deny any gift or donation within its sole discretion.
ARTICLE VII
The allocation and budgeting of unrestricted funds is to be determined by the Dean of the College of
Fine Arts based on the restrictions of the donor in any approved gift agreements. Resources raised by other
support organizations and for which the College may serve as a fiduciary manager of funds shall be
allocated by the restriction of the donor and by the support organization.
The allocation, expenditure, and transfer of all resources raised by the Circle will be reported to the Board
of the Circle regularly by the Dean of the College. The Dean of the College of Fine Arts will assure
that all expenditures, irrespective of the allocation process, are consistent with state law and the charter of
the Circle. When in conflict, State law shall always supersede.
Agreedtothisthe day of ,2008.
DEAN'S CIRCLE STEPHEN F. AUSTIN STATE UNIVERSITY
President of the Board Baker Patillo
Dean's Circle President
Richard Berry
Provost/Vice President for Academic Affairs
Page 3
Stephen F. Austin State University
Appendix 3
Strategic Planning
On December 19, 2006, Dr. Baker Pattillo, President of Stephen F. Austin State
University, appointed a Strategic Planning Committee to begin th^rocess of
developing the next strategic plan for the university. The comrj||jlie began its work in
February 2007, and, with the input of the campus community/jSiveloped a mission
statement for the university that was approved by the Board o|§j|egents in April 2008.
The committee studied current issues in higher education and fis|gwed the
demographic, economic, and governmental realities that face Steflk} F. Austin State
University. In addition, the committee noted the opportunities avai^^^to the
university. ^^,
As requested by President Pattillo, the Strategic Planning Committee deveifped a
limited, achievable set of objectives that will position Stephen F. Austin State
University for success in meeting the elements of our mission statement and will
enable SFA to continue to develop as a "high quality, student-focused, comprehensive
university."
Strategic Plan 2013: Preparing for the Future is presented as six initiatives; in
addition, the committee has included a number of strategies for implementation to
achieve each initiative. The list of strategies includes items that are of high
importance; however, the list is not exclusive. The campus community will develop
action items to support the strategies and the initiatives. These efforts will be
coordinated through the administrative divisions of the university.
These initiatives and strategies provide a framework that will guide Stephen F. Austin
State Univg||{|y in operational planning and decision-making in the years to come.
SuccesjjjjJJiihievement of the six initiatives will result in a better institution, offering
^R to our students and to the state of Texas.
Mission ement
Stephen F. Austin State University is a comprehensive institution dedicated to
excellence in teaching, research, scholarship, creative work, and service. Through the
personal attention of our faculty and staff, we engage our students in a learner-centered
environment and offer opportunities to prepare for the challenges of living in
the global community
Appendix 3
Strategic Plan 2013: Preparing for the Future
Initiatives
Initiative #1 - Enhance excellence in teaching and learning, research,
scholarship, creative work, and service
Initiative #2 - Improve faculty and staff compensation, recognition, and
support
Initiative #3 - Increase undergraduate and graduate enrollment
Initiative #4 - Develop a learner-centered environment
Initiative #5 - Create new learning opportunities through additional
interdisciplinary, international, service learning, and civic
engagement experiences
Initiative #6- Increase the visibility of the university through marketing
initiatives
Appendix 3
Strategic Plan 2013: Preparing for the Future
Strategies
Initiative #1 Enhance excellence in teaching and learning, research,
scholarship, creative work, and service
Strategy 1 Raise freshman admission standards to be effective no later
than Fall 2012
Strategy 2 Establish departmental standards for excellence in teaching
and learning for use in decisions regarding merit, tenure and
promotion
Strategy 3 Establish departmental standards for excellence in research,
scholarship and creative work for use in decisions regarding
merit, tenure and promotion
Strategy 4 Establish departmental standards for excellence in service
for use in decisions regarding merit, tenure and promotion
Strategy 5 Increase the number of opportunities for student research
and creative work
Strategy 6 Expand collaboration between University Affairs and
Academic Affairs to create resources/opportunities for
increasing active learning opportunities
Strategy 7 Increase the number of partnerships, agreements, and other
formal relationships with schools, colleges, universities,
businesses, and other organizations —in Nacogdoches, East
Texas, in Texas, nationally and internationally
Initiative #2 Improve faculty and staff compensation, recognition, and
support
Strategy 1 Make compensation the highest budgetary priority, with a
goal of average SFA salaries at 100% of national averages by
2013
Strategy 2 Increase professional development funding for faculty and
staff
Strategy 3 Reestablish monthly faculty/staff campus newsletter in
online version by March 2009
Strategy 4 Develop a mini-grant program to support faculty innovation
in teaching and research involving students by December
2008
Appendix 3
Initiative #3 Increase undergraduate and graduate enrollment
Strategy 1 Develop unit goals and incentives for discipline-specific and
interest-based recruitment by February 2009
Strategy 2 Develop unit goals and incentives for discipline-specific and
interest-based retention by February 2009
Strategy 3 Increase retention of first-time, full-time freshmen for one
year to 70% by Fall 2012
Strategy 4 Organize a comprehensive university first-year experience
by September 2010
Strategy 5 Hire additional professional advisers for college-based
academic advising centers or programs
Strategy 6 Collaborate with city and community leaders to enhance the
student experience in Nacogdoches
Strategy 7 Develop degree programs and certificate programs with
potential for substantial enrollment
Strategy 8 Revise or eliminate low-producing degree programs
Initiative #4 Develop a learner-centered environment
Strategy 1 Complete rollout of the wireless network by December 2009
Strategy 2 Increase enrollment in online courses and programs by 500%
by 2013
Strategy 3 Increase use of teaching technologies and strategies and
active learning opportunities leading to greater student
engagement
Strategy 4 Establish university-wide learning and development
outcomes in order to measure the "value added'7 by the SFA
student experience
Strategy 5 Improve the quality and availability of student affairs
resources for online students
Strategy 6 Increase use of assessment data to improve instruction and
curriculum
Strategy 7 Increase the diversity of the university faculty and staff
Appendix 3
Initiative #5 Create new learning opportunities through additional
interdisciplinary, international, service learning, and civic
engagement experiences
Strategy 1 Increase enrollment of international students to 300 by 2011
Strategy 2 Create more engagement opportunities between international
students and domestic students to increase global awareness
and understanding
Strategy 3 Enhance reflective components of co-curricular community
service and civic engagement projects to increase learning
benefits
Strategy 4 Increase study abroad opportunities and participation by
50% by 2011
Strategy 5 Increase service learning opportunities in each college
Strategy 6 Establish more interdisciplinary programs, courses,
certificates, and degrees
Initiative #6 Increase the visibility of the university through marketing
initiatives
Strategy 1 Create and implement a comprehensive marketing plan for
SFA
Strategy 2 Improve communication with all stakeholders
Appendix 4
Capital Plan Project Items
Infrastructure
E&G Campus Deferred Maintenance Plan
H.B. 153 in the 79th 3rd Called Session provided $10,000,000 to use for education and
general campus deferred maintenance. Pursuant to Texas Education Code 55.1758,
Stephen F. Austin State University wishes to issue $10,000,000 of tuition revenue bonds
for the purpose.
Admissions Office Space Renovation
The Admissions Office has space on the first floor of the Rusk Building that was
formerly used as a Communication Department photography lab. The space must be
reconfigured from laboratory space to office space. The estimated cost is $150,000 and
the fond source is the Higher Education Fund. The administration recommends that the
president be authorized to sign associated purchase orders or contracts.
Campus Signage
The University recently installed directional signs across campus. As part of a campus
landscape improvement process, other campus signage options were analyzed. The
estimated cost is $700,000 and the fund source is the Higher Education Fund. The
administration recommends that the president be authorized to sign associated purchase
orders or contracts.
Campus Lighting
Over a period of years the University has upgraded campus lighting. Additional lighting
is needed along Griffith and Clark Streets. The estimated cost is $154,000 and the fond
source is the Higher Education Fund. The administration recommends that the president
be authorized to sign associated purchase orders or contracts.
Lucille Norton Complex Gym Floor Resurface
The gym floor surface in the Lucille Norton Complex has deteriorated and must be
resurfaced. The gym in need of repair is the larger of the two located in the complex and
is used for Kinesiology activity instruction. The estimated cost is $150,000 and the fond
source is the Higher Education Fund The administration recommends that the president
be authorized to sign associated purchase orders or contracts.
Page 1
Appendix 4
Equipment
Johnson Coliseum HVAC Replacement
The Johnson Coliseum has two over thirty year old chillers in poor condition that supply
cooling to the public portion of the building. Many parts for the units are no longer
available. Salvage parts are used for unit maintenance. The estimated cost is $725,000
and the fund source is designated fund balance. The administration recommends that the
president be authorized to sign associated purchase orders or contracts.
Johnson Coliseum Equipment Replacement
The Johnson Coliseum is a multi-use facility that serves both athletic and academic
purposes. In addition to athletic events, three university graduations and a freshman
convocation are held each year. The coliseum has a public address system that is
approximately thirty years old and needs to be replaced. In addition, a video screen at the
north end of the coliseum needs to be installed. The estimated cost is $550,000 and the
fund sources are designated fund balance, $450,000 and the Higher Education Fund,
$100,000. The administration recommends that the president be authorized to sign
associated purchase orders or contracts.
Turner Auditorium Light Dimming System
The Turner Auditorium needs the light dimming system to be replaced. The auditorium
is used for instruction related productions and fine arts events that feature and support
student participation. The estimated cost is $150,000 and the fund source is the Higher
Education Fund. The administration recommends that the president be authorized to
sign associated purchase orders or contracts.
Steen Tower HVAC Replacement
The HVAC system in the west tower of Steen Hall (17) is being replaced throughout the
summer of 2008 as approved by the Board of Regents at the January 29, 2008 meeting.
At the time of that approval the Board was apprised that it would be necessary to replace
the same system in the east tower during the summer of 2009. The east tower houses up
to 382 students.
The replacement of the east tower system, which is original to the 1968 construction of
the facility, will be scheduled to occur during the summer months of 2009 to allow full-occupancy
of the hall during the fall 2008 and spring 2009 semesters. This project will
also include the replacement of the air-handler that serves the lobby area of the residence
hall. The estimated cost is $700,000 and the fund source is designated fund balance.
The administration recommends that the president be authorized to sign associated
purchase orders or contracts.
Page 2
Stephen F. Austin State University
HEF Budget
Fiscal Year 2008-09
Appendix 5
Department
Fiscal Year 2008-09 HEF Appropriation
Instructional Capital
Library
Information Technology Services
Information Technology Services
Institutional
Institutional
Institutional
Information Technology Services
Institutional
Admissions
Turner Auditorium
Kinesiology and Health Science
Institutional
Insitutional
Institutional
Information Technology Services
Item/Project Amount
Total $7,025,771
Stephen F. Austin State University
Capital Budget
Fiscal Year 2008-09
Appendix 6
Capital Initiative
E&G Campus Deferred Maintenance Plan
Banner Axcess Hardware, Software & Training
Johnson Coliseum HVAC Replacement
Campus Signage
Steen Hall HVAC Replacement
Johnson Coliseum Equipment
Road Bus
Contingency
Campus Lighting
Admissions Office Space Renovation
Turner Auditorium Lighting
Lucille Norton Complex Gym Floor Resurface
Time Management and Reporting Software
Total Capital Budget
Board of Regents
Stephen F. Austin State University
Nacogdoches, Texas
RESOLUTION DECLARING EXPECTATION TO REIMBURSE EXPENDITURES
WITH PROCEEDS OF FUTURE DEBT
WHEREAS, Stephen F. Austin State University (the University) intends to make a capital
expenditure not to exceed of $10,625,000 to complete the construction, equipping and furnishing of an
early childhood research center on its campus in Nacogdoches, Texas (the Project), which is to be funded
with proceeds of the issuance of Higher Education Fund bonds as authorized by the Texas Constitution,
Art. VII, Section 17 and Texas Education Code Chapters 55 and 62; and
WHEREAS, the University intends to expend an amount not to exceed $10,625,000 (the
Expenditure) for Project costs funded from other legally available funds and intends the Expenditure to
be reimbursed from proceeds of Higher Education Fund bonds to be issued by for the Project; and
WHEREAS, under Treas. Reg. Section 1.150-2 (the Regulation), to fund such reimbursement
with proceeds of tax-exempt obligations, the University must declare its expectation of such
reimbursement before making the Expenditure; and
WHEREAS, the University desires to preserve the ability to reimburse the Expenditure with
proceeds of tax-exempt obligations;
NOW, THEREFORE, THE UNIVERSITY HEREBY RESOLVES that it reasonably expects
to reimburse the Expenditure occurring after the date of this resolution with the proceeds of the bonds to
be issued hereafter by the University's Board of Regents, and this Resolution shall constitute a declaration
of official intent under the Regulation.
BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of the
July 15, 2008 meeting of the Board of Regents of Stephen F. Austin State University.
This Resolution will be available for public inspection at the offices of the University at 1936
North Street, Austin Building, Office 315, Nacogdoches, Texas.
Adopted/Rejected by a vote of i yeas, V nays, effective as of July 15,2008.
ax Green, ChaiSir
of Regents
phen F. Austin State University
MelVin White, Secretary
Board of Regents
Stephen F. Austin State University
Board of Regents
Stephen F. Austin State University
Nacogdoches, Texas
RESOLUTION AUTHORIZING A REQUEST FOR FINANCING
Stephen F. Austin State University
Campus Deferred Maintenance Reduction Plan
WHEREAS, the Texas Public Finance Authority (the "Authority") has the exclusive authority to act on behalf of
Stephen F. Austin State University (the "University") in the issuance of bonds pursuant to Texas Government Code,
Section 1232.101 as amended; and
WHEREAS, the University has been authorized to acquire, purchase, construct, improve, renovate, enlarge, or
equip facilities, including roads and related infrastructure associated with a campus deferred maintenance plan of the
University (the "Project") to be financed by the issuance of bonds pursuant to Texas Education Code 55.1758 in the
aggregate principal amount not to exceed $10,000,000, and to renovate other facilities, with any portion of this
amount not needed for the Project; and
WHEREAS, the Board of Regents of Stephen F. Austin State University (the "Board of Regents") now desires to
approve and authorize financing the Project, and authorize the President of the University (the "President") or his
designee to submit a request for financing to the Authority to issue bonds in an aggregate amount not to exceed
$10,000,000 to finance the Project and to take other actions related thereto.
THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OF STEPHEN F. AUSTIN STATE
UNIVERSITY THAT:
1) The University is duly authorized by law pursuant to Texas Education Code, Section 57.1758 to acquire,
purchase, construct, improve, renovate, enlarge, or equip property, buildings, structures, facilities, roads or
related infrastructures for the Project to be financed by the issuance of bonds in the aggregate amount not to
exceed $10,000,000;
2) Dr. Baker Pattillo, President, or his designee is hereby authorized and directed to submit a request to the
Authority to issue bonds in an aggregate amount not to exceed $10,000,000 to finance the Project as hereby
specifically approved by the Board of Regents and further approved by the Texas Higher Education
Coordinating Board as may be required;
3) The President or his designee is hereby further authorized to approve, execute, and deliver or cause to be
delivered those documents and such other instruments including but not limited to the financing documents
required by the Authority's rules, and to take such other actions as are necessary and appropriate in connection
with the issuance, sale, or delivery of the bonds;
4) Due notice of the meeting and the subject matter of this Resolution was given as required by law; and a quorum
of the Board of Regents was present at the meeting at which this resolution was considered.
Adopted/Rejected by a vote of 1 yeas, DU nays effective as of July 15,2008.
Max Green, Chair
'oard of Regents, Stephen F. Austin State University
Melvin/Vhite, Secretary
Boarg of Regents, Stephen F. Austin State University
Board of Regents
Stephen F. Austin State University
Nacogdoches, Texas
RESOLUTION DECLARING EXPECTATION TO REIMBURSE EXPENDITURES
WITH PROCEEDS OF FUTURE DEBT
WHEREAS, Stephen F. Austin State University (the "University") intends to make a capital
expenditure not to exceed $10,000,000 to engage in a deferred maintenance plan on its campus in
Nacogdoches, Texas (the "Project"), which is to be funded with proceeds of bonds to be issued by the Texas
Public Finance Authority (the "Authority") as authorized by Texas Education Code, Section 55.1758 (enacted
by House Bill 153, Acts of the 79th Legislature, 3rd Called Session)); and
WHEREAS, the University intends to expend an amount not to exceed approximately $10,000,000
(the "Expenditure") for Project costs funded from other legally available funds and intends the Expenditure to
be reimbursed from proceeds of bonds to be issued by the Authority for the Project; and
WHEREAS, under Treas. Reg. Section 1.150.2 (the "Regulation"), to fund such reimbursement with
proceeds of tax-exempt obligations, the University must declare its expectation of such reimbursement before
making the Expenditure; and
WHEREAS, the University and the Authority desire to preserve the ability to reimburse the
Expenditure with proceeds of tax-exempt obligations;
NOW, THEREFORE, THE UNIVERSITY HEREBY RESOLVES that it reasonably expects to
reimburse the Expenditure occurring after the date of this resolution with the proceeds of the bonds to be
issued hereafter by the Authority, and this Resolution shall constitute a declaration of official intent under the
Regulation.
BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of the July
15, 2008 meeting of the Board of Regents of Stephen F. Austin State University.
This Resolution will be available for public inspection at the office of the Authority at 300 West 15th
Street, Suite 411, Austin, Texas, and at the office of the University at 1936 North Street, Austin Building,
Office 315, Nacogdoches, Texas.
Adopted/Rejected by a vote of \ yeas, \) nays, effective as of July 15,2008.
Green, Chair
of Regents
ien F. Austin State University
rMelvift White, Secretary
Boap of Regents
Stephen F. Austin State University
Appendix 10
Policies for Board Review
July 15, 2008
p-l
Appendix 10
P-2
Appendix 10
Academic Appointments and Titles (E-1A)
Original Implementation: September 6, 1979
Last Revision: February 3, 2005July 15, 2008
The allocation of positions and appointments to fill positions is the responsibility of the
provost and vice president for academic affairs as delegated by the president of the
university. The dean of the appropriate college makes recommendations to the provost
and vice president for academic affairs concerning the creation of new positions and
appointments to fill existing vacancies. The faculty in each department participates in the
development of staffing plans.
All conditions of appointment are in writing at the time of appointment.
The rank of initial appointment is based upon the qualifications of the appointee in
relation to programmatic needs of the appropriate college academic unit and the
university. In order to be appointed to categories 1 through 3, aa-individuals is-are
expected to have completed the highest level course of academic study available in the
discipline of his/her primary responsibility. Ordinarily, that would be a doctoral degree
or a master's degree that is considered to be a terminal degree in the particular field.
Additionally, all teaching faculty should meet faculty qualifications as prescribed by the
Southern Association of Colleges and Schools.
For the appointment of a faculty member or librarian, the appropriate category from the
following list shall be used:
Categories 1 through 5 are used for full-time appointments for an academic year and are
the only positions creditable toward tenure. These positions are subject to the terms and
conditions of the Tenure policy (E-50A). Categories 6 through 11 are used only for full-time
or part-time appointments for a semester or a full academic year. Service in these
non tenure track ranks is NOT creditable toward tenure and NOT subject to the terms
and conditions of the tenure policy. See Academic Promotion policy (E-3A)
1. Professor
The rank of Professor is held by an individual who has a sustained and distinguished
recognized record of research^c/so/ar/y/creative accomplishments, effective teaching, and
service to the academic and general communities and whose contributions to the profession or
field are substantial and are recognized beyond the campus.
2. Associate Professor
The rank of Associate Professor is held by an individual with a proven record of
research/creative accomplishments, effective teaching, and service to the academic and general
communities.
3. Assistant Professor
P-3
Appendix 10
The rank of Assistant Professor is held by an individual who demonstrates the capability to
produce research/creative accomplishments, teach effectively, and provide service to the
academic and general communities.
4. Instructor
The person appointed to the rank of Instructor may be hired without a terminal degree but with
contract provisions specifying completion date. Appointments to this rank after August, 2005,
are on tenure track and must go through the tenure process. The minimum criterion for
appointment to the rank of Instructor at the university is a master's degree in the field in which
the individual will be teaching.
5. Librarian I, II, III, or IV
The minimum criterion for appointment to any rank as Librarian is a master's degree in library
science from a school accredited by the American Library Association.
An individual appointed to rank of Librarian II should have the demonstrated capabilities to be
an effective and productive librarian and a contributing member of the academic and general
communities as evidenced by substantial job accomplishments and participation in professional
library organizations or professional service to the university or the community.
An individual appointed to the rank of Librarian III should have a proven record of effective
and productive librarianship and have made numerous professional contributions to the
academic and general communities through presentations at professional meetings,
professional publications, or service to library organizations.
An individual promoted to the rank of Librarian IV should be a librarian whose contributions to
the profession of librarianship are substantial and are recognized beyond the confines of the
local campus to be of high quality. The applicant's professional contributions to the academic
and general communities should be significant as evidenced by exceptional records of
accomplishment in the lower ranks
6, Senior Lecturer
Generally, the Senior Lecturer title is used for a full-time, nine-month position given to
someone who has a terminal degree. Service in this position is not creditable toward tenure.
7. Lecturer
Generally, the Lecturer title is used for a full-time, nine-month position given to someone who
has not completed a terminal degree. Service in this position is not creditable toward tenure.
8. Adjunct
Generally, the Adjunct title is used for a full-time or part-time position that is awarded on a
semester by semester basis. This category is used to fill temporary vacancies. Service in this
position is not creditable toward tenure.
P-4
Appendix 10
9. Visiting (Rank): Professor, Associate Professor, Assistant Professor, Instructor or
Lecturer
These positions are full-time, nine-month or semester appointments depending on the
circumstances. The visiting instructor may hold this position at another institution and does not
hold a terminal degree. The visiting assistant professor may hold the assistant position at
another institution, or may have recently completed the terminal or be ABD (all but
dissertation). The visiting associate and visiting full professors shall have attained the rank of
associate or full professor at another institution and must hold a terminal degree. Service in
this rank is NOT creditable toward tenure.
10. Designated
This category is used for part-time and/or full-time appointments. Appointees in this category
may carry specially designated titles (assigned by the appropriate academic dean in
consultation with the provost and vice president for academic affairs). The designated title
should reflect the appointee's assignment. Designations such as the following are suggested
examples: Clinical Instructor, Artist-in-Residence, Director of Bands, Research Associate,
Librarian I T, II T, III T, or IVTArchivist. These librarian ranks are used only for temporary
full time or part time appointments for a semester or a full academic year. Service in these
ranks is NOT creditable toward tenure.
11. Graduate Assistant
This rank is used only for appointments of enrolled graduate students in teaching,
administration or research. Service in this rank is NOT creditable toward tenure.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: Policy E-3A, Academic Promotion^-; Policy E-50A, Tenure
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
P-5
Appendix 10
Academic Chair/Director Teaching Load (E-7A)
Original Implementation: May 24, 1979
Last Revision: April 30, 2002July 75, 2008
The teaching load of et-academic department chairs/directors shall be determined
annually by the dean in consultation with the department academic chair/director based
on the changing needs and objectives of the department/yc/wo/. Such factors as number
of faculty (full time equivalent [F. T.E.J), number of majors, and complexity of the
departmeni/s'c/joo/ shall be considered in determining the teaching load of the academic
chair/director.
One possible example, which incorporates only the number of faculty members (F.T.E)
in a given department/sc/zoo/, is provided below:
No. offt*e«tty
Members,F. T.E.
(Including Chair)
1-10
11-15
Above 15
Calendar Year (12-Month
Appointment)
Combination of lecture, lab, or
other type of instruction of 20-21
semester credit hours taught
within the full academic year
(September 1 thru August 31)(pe
less than 6 semester credit hours
in each fall and spring semester).
Combination of lecture, lab, or
other type of instruction of 18
semester credit hours taught
within the full academic year
(September 1 thru August 31 )&e
less than 3 semester credit hours
in each fall and spring semester).
Combination of lecture, lab, or
other type of instruction of 15
semester credit hours taught
within the full academic year
(September 1 thru August 31)
Calendar Year (11-month
Appointment
Combination of lecture, lab, or
other type of instruction of 17-18
semester credit hours taught
within the full academic year
(September 1 thru August 31)
less than 6 semester credit hours
in each fall and spring semester).
Combination of lecture, lab, or
other type of instruction of 14-15
semester credit hours taught
within the full academic year
(September 1 thru August 31)
p
less than 3 semester credit hours
in each fall and spring semester).
less than 3 semester crodit hours
in each fall and spring semester).
Combination of lecture, lab, or
other type of instruction of 11-12
semester credit hours taught
within the full academic year
(September 1 thru August 31)(&e
loss than 3 semester credit hours
in each fall and spring semester).
See also Departmental Administration policy for details regarding responsibilities,
selection and evaluation.
P-6
Appendix 10
Source of Authority; Vice President for Academic Affairs
Cross Reference: Departmental Administration, E-10A
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-7
Appendix 10
Class Attendance and Excused Absence (A-10)
Original Implementation: November 9, 1981
Last Revision: February 3, 2005July 15, 2008
Class Attendance
Regular and punctual attendance is expected for all classes, laboratories, and other
activities for which a student is registered. For those classes where attendance is a factor
in the course grade, the-instructors shall make hisAmtheir class peliey-policies known on
the syllabus in writing during the first week of the term and shall maintain an accurate
record of attendance.
Excused Absences
Students may be excused from attendance for certain reasons, among these are absences
related to health, family emergencies, and student participation in certain university-sponsored
events. However, students are responsible for notifying their instructors in
advance whenever possible for excusable absences.
Students are responsible for providing timely documentation satisfactory to the instructor
for each absence. Students with acceptable excuses may be permitted to make up work
for absences to a maximum of three weeks of a semester or one week of a six-week
summer term when the nature of the work missed permits. Whether excused or
unexcused, a student is still responsible for all course content and assignments.
In the case of absences caused by participation in university-sponsored events,
announcement via My SFA by the Provost/Vice President for Academic Affairs will
constitute an official excuse. Faculty members sponsoring activities which require their
students to be absent from other classes must submit electronically to the provost and
vice resident for academic affairs (VPAA) should submit as an attachment to an e mail a
wfitteft-explanation of the absence, including the date, time and an alphabetical listing of
all students attending to be posted on MySFA.to the office of the Provost/Vice President
for Academic Affairs for publication.
Source of Authority: Vice President for Academic Affairs
Cross Reference: General Bulletin, Student Handbook and Activities Calendar
Responsible for Implementation: Provost and Vice President for Academic Affairs
P-8
Appendix 10
Contact for Revision: Provost/ and Vice President for Academic Affairs
Forms: None
P-9
Appendix 10
Commencement (A-ll)
Original Implementation: February, 1984
Last Revision: February 3, 2005July 15, 2008
Stephen F. Austin State University will hold commencement ceremonies at the end of the
fall, spring, and summer semesters. Arrangements for the ceremonies are the
responsibility of the registrar. Selection of and arrangements for a speaker, are the
responsibility of the president in consultation with the Commencement Speaker Advisory
Committee.
Because of cCommencement is an *s importance as-a-symbol of the university's core
function., faculty members are encouraged to attend. In order to have adequate faculty
representation of faculty at commencement, each permanent full time faculty members-ef
the faculty isare obliged obligated to attend at least one commencement each calendar
(January DQcembQr)academic year.T For faculty teaching in the second summer term
semester, attendance at the August ceremony is required. Department Academic
chairs/directors are responsible for assuring faculty members1 compliance comply with
this-pro visions1 of this policy.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: None
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None
P-10
Appendix 10
Faculty Code of Conduct (E-72)
Original Implementation: April 28, 2005
Last Revision: July 11, 2005July 15, 2008
Purpose: This is to establish standards of conduct for the faculty of Stephen F. Austin
State University.
PROCEDURE
4rTax-supported colleges and universities must function in accordance with the public
trust, and actions by faculty within them must be consistent with the execution of that
trust.
3rThe following offenses are examples o/hereby defined to exemplify and define actions
that are in breach of that trust:
€bl. Plagiarism;
br2. Forgery, unauthorized alteration or use of university documents, records, or
identification materials;
€r3. Knowingly furnishing false information to the university;
dr4. The use of violent or other forceful methods to obstruct the functions of the
university, which include teaching, research, administration, public service,
presentations by guest lecturers and speakers, and other authorized activities;
er5. Physical abuse of any person on university-owned or controlled property or at
university-sponsored or supervised functions, or conduct that threatens or
endangers the health or safety of any such person;
f-6. Theft of or negligent damage to the university or to the property of a member of
the university community or campus visitor;
gr7. Unauthorized entry to or use of university facilities;
h-8. Unlawful manufacture, distribution, dispensing, possession or use of controlled
substance, or any substance the possession or distribution of which is regulated
by federal or Texas law, except where the manufacture, distribution, dispensing,
possession, or use are in accordance with the laws of each;
*r9. Lewd, indecent, or obscene conduct or language on university-owned or
controlled property or at a university-sponsored or supervised function; and
plO. Violation of other promulgated university policies or rules.
Procedures
3rl. Each faculty member is required to notify the university of any Felonious
felonious Criminal criminal Conviction conviction no later than five days after
such conviction.
P-ll
Appendix 10
4t2. Violations of the standards established in this policy can result in the
assessment of a penalty ranging from an oral reprimand to separation from the
university. Tenured and tenure-track faculty members are also subject to
standards and procedures in Tenure Policy E-50A.
$r3. Each fFaculty members employee shall bo are required to abide by the terms of
this policy as a condition of employment.
6t4. Violations of the standards established in this policy should immediately be
brought to the attention of the academic chair/directorp&sea to whom the
individual is responsible and the dean of the college. The ptevestProvost and
/Fvice ^president for ^academic ^affairs in consultation with the academic
chair/d/recforpefsen and the dean will decide whether the allegation is true and
what action should be taken. The university president is tho next superior lovol
of administrator who will be fully informed of the allegation if thorp aro any
further inquiries or required actions.
Faculty members may appeal disciplinary action taken pursuant to this policy
by following the appeal procedure outlined in Guarantees Relating to Matters
other than Termination and Non-Renewal of Contracts E-26A or Tenure Policy
E-50A.
Source of Authority: President, Board of Regents
Cross Reference: E-50A Tenure Policy , E-46 Discrimination Complaints/Sexual
Harassment, C-42 Property Inventory and Management, B-l Use of University Facilities,
E-5 Alcohol/Drug Free Workplace, E-26A Guarantees Relating to Matters other than
Termination and Non-Renewal of Contracts
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost/ and Vice President for Academic Affairs
Forms: None
P-12
Appendix 10
Gift Reporting (C-15)
Original Implementation: July 18,1981
Last Revision: July 10, 2007July 15, 2008
The following procedural steps should be used when depositing private funds.
1. All gifts payable to the university and its departments should be immediately
delivered to the bursar's office for deposit and must be delivered in a university
approved locked bag.
2. Information relevant to any gifts received in the form of cash, checks, money
orders, or other forms of negotiable instruments will be forwarded to the Office of
Development from the bursar's office for purposes of updating donor records and
official acknowledgment and receipt of gift. The department receiving the gift
should complete the "Gift Transmittal" form, attach any original documentation
which accompanied the gift, and submit them when depositing the gift at the
bursar's office. The bursar's office will forward the "Gift Transmittal" form and any
original documentation included with gift to the Office of Development for gift
processing within 24 hours of the deposit. Furthermore, the bursar's office will
stamp each "Gift Transmittal" form with the date of deposit and initials verifying the
gift has been properly recorded and deposited by the university.
3. Deposit of all negotiable instruments must be completed within 24 hours of
receipt of the gift and must be accompanied by the "Gift Transmittal" form. Any
exceptions must have approval by the vice president executive director for
development. All exceptions approved by the vice president executive director for
development must be reported to the president within 48 hours.
4. In-kind gifts, contributions other than cash, check or other readily negotiable
security, retained in a department, program, activity center, or other university
facility, should be reported by completing the "Gift-in-kind Report" form and
forwarding it directly to the Office of Development. A comprehensive description of
the gift, background information concerning the origin of the gift, value at the time
of contribution and any correspondence or wishes of the donor, along with a
photograph whenever possible, should be included with the completed form. For
those in-kind gifts valued at more than $5,000, a written qualified appraisal must be
submitted, which has been signed and dated by a qualified appraiser.
5. All gifts, negotiable and in-kind, will be acknowledged officially on behalf of the
university by the Office of Development, and may also be acknowledged by the
recipient and/or the president. Departments should not generate receipts for gifts
unless approved by the vice president executive director for development so that
duplicate receipts are not produced.
P-13
Appendix 10
6. Gifts received by the university and made payable to the Stephen F. Austin State
University Foundation, Inc. should be forwarded to the Office of Development for
transfer and deposit to the foundation.
7. All eligible matching gift requests will be processed by the Office of
Development upon recording the original gift of the donor. If any matching gifts are
ineligible to be matched, the matching gift form will be rejected and forwarded to
the department submitting the request.
Cross Reference: None
Responsible for Implementation: Vice President Executive Director for Development
Contact for Revision: Vice President Executive Director for Development
Forms: Gift Transmittal form, Gift-in-kind Report form (available in Office of
Development)
P-14
Appendix 10
Gifts, Loans, Endowments, and Bequests (C-16)
Original Implementation: July 18, 1981
Last Revision: July 10, 20Q7July 15, 2008
Authority to accept gifts, loans, endowments and bequests made to Stephen F. Austin
State University is vested in the president of the university by the Board of Regents.
Gifts, loans, endowments and bequests to any entity of the university should be reported
through normal administrative channels.
The president of the university has been authorized to accept gifts under the following
conditions:
1. A gift, loan, endowment or bequest which may require commitment of funds,
personnel, space or other resources shall be approved by the president prior to any
commitment of action on behalf of the university.
2. The university is authorized, with prior approval of the president and ratification
by the Board of Regents, to accept gifts or devises of real property for the
establishment of scholarships, professorships and other trusts for educational
purposes provided such property will not require appropriations by the legislature
for operation, maintenance, repair or construction of buildings.
3. Privacy of donor identity may be granted by the university with the exceptions
noted by the Open Records Act or the Internal Revenue Service when public
recognition is not desired by the donor.
The terms under which any loan, endowment or bequest is offered and accepted shall be
provided in a written agreement between the donor and the university. The general
counsel of the university shall review any bequests made to the university prior to
acceptance by the president. All original deeds of trust, wills, endowments, original
records, etc., should be forwarded to the vice president executive director for
development for safekeeping.
The vice president executive director for development is the primary source of contact
with people in the private sector for purposes of soliciting private funds. No individual or
company may be solicited for any gift, loan, endowment, or bequest by any member of
the faculty or staff of the university until that individual has presented the vice president
executive director for development with a copy of the proposal or request for funds.
Research grants or performance contracts which are privately funded are administered
through the Office of Research Services, and are not under the provisions of this policy.
Acknowledgment of Gifts
P-15
Appendix 10
In order to insure accurate recording of all private support for the institution and to
properly acknowledge private donors' gifts, the vice president executive director for
development will coordinate the acknowledgment of gifts.
Use of Gifts, Loans, Endowments and Bequests
Gifts, loans, endowments and bequests made to Stephen F. Austin State University shall
be used for the purpose designated by the donor. If a purpose is not specified by the
donor, and the amount of the gift is $50,000 or more, utilization shall be as directed by
the Board of Regents after consideration of recommendations by the president and the
vice president executive director for development. If a purpose is not designated, and the
amount of the gift is less than $50,000, utilization shall be as directed and approved by
the president of the university.
Gifts received by the university and made payable to the Stephen F. Austin State
University Foundation, Incorporated, should be forwarded to the Office of Development
for transfer and deposit to the foundation. No gifts or bequests to the university may be
transferred to the Stephen F. Austin State University Foundation, Inc., the Stephen F.
Austin State University Alumni Association, Inc., or the Stephen F. Austin Alumni
Foundation, Inc. without petitioning a court of competent jurisdiction, as outlined under
state law. Funds gifted to the university for a restricted purpose are considered a
charitable trust. Legal title to such funds cannot be transferred to other entities, except as
noted above.
Under the authority of the Board of Regents, the president of Stephen F. Austin State
University is empowered to negotiate and execute the sale of marketable securities
donated to the university when such sale is directed or allowed by the donor of said
securities. The proceeds of such sale shall be promptly deposited into a university
account, to be used as indicated by the donor, and the details of the sale shall be reported
to the Board of Regents at its next regular meeting. All in-kind or real estate gifts would
require specific approval by the Board of Regents for liquidation to a university cash
account.
Restrictions on the expenditure of gift funds generally reside within the following three
criteria:
1. A gift must be expended in accordance with the donor's wishes.
2. The expenditure of the gift funds must be for the demonstrable good of the
institution.
3. The expenditure must provide no private gain to either the donor or the person
controlling the expenditure of the funds.
P-16
Appendix 10
The use of gift funds must meet all three criteria collectively. Some specific examples of
expenditures from unrestricted gifts that may be for the demonstrable good of the
institution, without private gain for the individual expending the funds, are as follows:
1. awards that recognize or promote faculty development, excellence in teaching,
academic achievement, athletic achievement, scholarship, or service;
2. costs related to the promotion of the communication of intellectual ideas among
students, faculty, staff and administrators of the university;
3. support of student events and activities sponsored by the university;
4. the recruitment of highly qualified students, faculty and staff;
5. costs related to the promotion of the exchange of ideas with community leaders
regarding the role of the university and its programs in the community;
6. costs related to the conduct of accrediting agency visits, visits by other officials
from other institutions or representatives outside higher education;
7. costs related to the support of continuing education activities.
Examples of expenditures which may not meet the criteria established are as follows:
1. any expenditure that violates the restriction placed on the gift by the donor;
2. the procurement of private property for the personal, unofficial use of any faculty
or staff member;
3. donations or other payments to a political party;
4. any other expenditure expressly prohibited by state statute.
Questions concerning an expenditure meeting these criteria should be referred to the viee
president executive director for development.
Real or personal property acquired through gifts, loans, endowments or bequests is
subject to the same management requirements as other state property. Disposal of any
property acquired through gifts, loans, endowments or bequests shall be handled in
accordance with state law and applicable university policies and procedures. Property
acquired through gifts, loans, endowment or bequest can not be disposed of, sold, or
transferred without written permission from the vice president executive director for
development and the president.
Publicity
The vice president executive director for development, in coordination with the
faculty/staff contact person, the donor, and the Office of Public Affairs, is responsible for
coordinating all publicity related to gifts.
Matching Gifts
P-17
Appendix 10
Certain foundations and companies provide gifts to the university which match
contributions made by their employees. For tax purposes, certification is required from
the university that the gift of the employee has been received.
The matching gift forms, which certify receipt of the gift, require the signature of the vice
president for finance and administration or the vice president executive director for
development or the president.
Foundation Support
The Office of Development has the responsibility of performing certain support functions
for the Stephen F. Austin State University Foundation, Inc. This includes receiving,
receipting, acknowledging, and reporting gifts received by the foundation, as provided in
the Agreement between Stephen F. Austin State University and the Stephen F. Austin
State University Foundation, Inc.
Library
Unrestricted gifts of books and other library related materials to Stephen F. Austin State
University, not to include equipment such as tape recorders, etc., will not require the
usual approval process as authorized in this policy.
Definitions:
1. Gift. A gift includes the gratuitous transfer of cash, cash equivalents such as
securities and negotiable instruments, and real or personal property which generates
income or may be sold for cash, for the purpose of enhancing the university and its
programs, without expectation of specific benefit by the donor.
2. Loan. Real or personal property furnished for the temporary use of the university.
3. Endowment. An endowment is comprised of a gift, in which the donors have
stipulated that the principal must be invested and only the income used to fund a
project or need. The principal remains intact in perpetuity, thereby continuing to
generate income to be used by the university. Endowment funds are classified into
four different categories:
a. Permanent Endowments. These endowments are sometimes referred to as
"true" or "pure" endowments and are assets designated by the donor to be held
in perpetuity. If specifically stated in writing by the donor, the corpus assets of
this category of endowments may never be spent and income derived must be
expended in accordance with the written terms and conditions established by
the donor and the university. Otherwise, the governing board may appropriate
for expenditure, for the uses and purposes for which the fund is established, the
net appreciation, realized and unrealized, in the fair market value of the assets
P-18
Appendix 10
of an endowment fund over the historic dollar value of the fund to the extent
allowed under the University Management of Institutional Funds Act or other
applicable law.
b. Term Endowment. In this category of endowments, the donor has
specified that following a particular date or event, the assets of the endowment
may be expended in accordance with the terms and conditions as specified.
Until the passage of the specific date or event, this type of endowment will
operate in a manner similar to the permanent endowment with the income used
in accordance with the written terms and conditions established by the donor
arid the university.
c. Quasi-Endowments or Quasi-Funds. The Board of Regents may, with
formal action, set aside certain institutional funds to be maintained as
endowments. The formal action by the Board of Regents will specify the use of
the assets and income derived, and set other terms and conditions relating to the
fund. The Board of Regents may, with formal action, change the terms and
conditions of the endowment including cessation of the endowment and the
return of the assets to the original source of funding, or change the use or
purpose as may be appropriate and authorized by law.
d. Funds Held in Trust by Others. Some donors may choose to make income
from endowment-type funds available to the university, but will leave the
possession of the assets in trust with a third party. In this case, the endowment
is not recorded as an asset of the university. In accordance with the Generally
Accepted Accounting Principles (GAAP), the existence of the trust must be
disclosed in the notes to the university's financial statements.
A minimum gift of $10,000 shall be required to establish any endowment. An
endowment can be initiated with an amount less than the stated minimum with the
understanding that all future gifts and all income must become part of the endowment to
assist in bringing the endowment assets to the $10,000 level, and if after five years from
the date of the original gift, the value of the assets has not reached $10,000, the
endowment may cease and the existing assets of the fund shall be transferred to a
separately established Restricted Fund and expended consistent with the terms and
conditions of the original gift.
Specific minimum endowment levels for academic positions are established as follows:
$1,000,000 - Endowed Chair or equivalent title, depending upon the area;
$250,000 - Endowed Distinguished Professorship or equivalent title, depending upon the
area; and
$100,000 - Endowed Professorship or equivalent title, depending upon the area.
P-19
Appendix 10
Cross Reference: Texas Education Code Chapters 101 & 95.34, Chapter 51, Subchapter
A; Uniform Management of Institutional Funds Act, Texas Property Code, Chapter 163;
Texas Public Funds Investment Act, Texas Government Code, Chapter 2256; Uniform
Prudent Investor Act, Texas Property Code Chapter 117
Responsible for Implementation: Vice President Executive Director for Development
Contact for Revision: Vice President Executive Director for Development
Forms: None
P-20
Appendix 10
Grants and Contracts Administration (A-56)
Original Implementation: August 1, 2000
Last Revision: February 3, 2005July 15, 2008
The effective administration of contracts and grants is an essential operational function.
The provost and vice president for academic affairs establishes and publishes procedures
designed to assure that all research and sponsored programs are conducted in accordance
with university policies and procedures; with laws and regulations; and with the
provisions of the contracts and grants themselves. These procedures for the
administration of grants and contracts are outlined in the Technical Assistance Manual
published by the Office of Research and Sponsored Programs.
Deans and academic ohdxxs/directors are responsible for reviewing proposals for grants
and contracts and for assuring that the proposed commitments of the department and
resources are feasible and realistic.
Source of Authority: Provost and Vice President for Academic Affairs
Cross Reference: pPolicy A-11.5, Conflict of Interest in Sponsored Activities; pPolicy A-
31.5, Misconduct in Research; pPolicy A-62, Human Subjects Protection; Policy E-9,
Salary Supplements, Stipends and Additional Compensation; pPolicy A-68, Effort
Reporting and Certification for Sponsored Activities; A 39 Research Enhancement
Program, Technical Assistance Manual.
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs; Director,
Office of Research and Sponsored Programs
Forms: OSRP Proposal Clearance Form, Revision Clearance Form, Request to Establish
m Account - External Grants and Contracts, Effort Certification Reports for Faculty
and Salaried Employees Time and Effort Reporting Forms.
P-21
Appendix 10
Hazing (D-16)
Original Implementation: September, 1987
Last Revision: July H, 2005 July 15, 2008
Stephen F. Austin State University is unequivocally opposed to any activity by an
organization or individual(s) within the organization that is herein defined as hazing.
Definitions
Hazing; Any intentional, knowing or reckless act occurring on or off campus by one
person alone or acting with others, that endangers the mental or physical health or safety
of a currently-enrolled or prospective student for the purpose of new member intake,
being initiated into, affiliating with, holding office in, or maintaining membership in that
organization.
Hazing acts include but are not limited to:
1. any type of physical brutality such as whipping, beating, striking, branding,
electronic shocking, placing a harmful substance on the body, or similar activity;
2. any type of physical activity such as sleep deprivation, exposure to the elements,
confinement in a small space, calisthenics or other activity that subjects the student
to an unreasonable risk of harm or that adversely affects the mental or physical
health or safety of the student;
3. any activity involving consumption of a food, liquid, alcoholic beverage, liquor,
drug or other substance that subjects the student to an unreasonable risk of harm or
that adversely affects the mental of physical health of the student;
4. any activity that intimidates or threatens the student with ostracism, that subjects
the student to extreme mental stress, shame, humiliation, that adversely affects the
mental health or dignity of the student or discourages the student from entering or
remaining registered at the institution, or that may reasonably be expected to cause a
student to leave the organization or the institution rather than submit to the acts
described in this policy;
5. any activity that induces, causes, or requires the student to perform a duty or task
which involves a violation of the Penal Code.
Committing an Offense: The organization and any individual involved in hazing
commits an offense by:
1. engaging in hazing;
2. soliciting, encouraging, aiding or directing another engaging in hazing;
3. intentionally, recklessly or knowingly permitting hazing to occur;
P-22
Appendix 10
4. having first-hand knowledge that a specific hazing incident is being planned or
has occurred and failing to report said knowledge in writing to the judicial officer.
Organization Hazing Offense: An organization commits an offense if the organization
condones or encourages hazing or if an officer or any combination of members, pledges,
or alumni of the organization commits or assists in the commission of hazing.
Consent: It is not a defense to prosecution of an offense that the person against whom the
hazing was directed consented to or acquiesced in the hazing activity.
Penalties - University
Individual: Each individual committing an offense is subject to university penalties
ranging from probation to expulsion.
Organization: Student organizations committing an offense may be placed on university
probation and are subject to withdrawal of university recognition.
Penalties - Criminal
Individual: Penalties relative to criminal prosecution range from a fine of $2,000and/or
180 days in jail for failure to report a hazing incident to a fine of $10,000 and two years
in jail for an incident which causes the death of a student.
Organization: The student organization may be penalized with a fine of up to $10,000 or
double the expenses involved due to the injury, damages or loss.
Notice of Policy
To General Campus Community: This policy shall be published in the General
Bulletin, on the SFASU Website, and in the Schedule of Classes so as to cause all
students to be aware of the provisions of this policy.
Of Offenders: A list of organizations that have been disciplined for hazing or convicted
for hazing on or off campus during the previous three years shall be included each time
this policy is published. The three-year publication will begin as soon as an organization's
name can be placed in the first available printing of one of the above named publications.
A date in parenthesis following an organization's name will indicate the last year the
organization will be included.
P-23
Appendix 10
Source Of Authority: V.T.C.A., Education Code, sees. 37.151 to 37.157; V.T.C.A.,
Education Code, sees. 51,936; Board of Regents; President; Vice President for University
A rmiffi
J. 1.11UU kj
Cross Reference; SFASU Web pages, General Bulletin
Contact For Revision: Judicial Officer
Forms: NonoCmssReference; V.T.C.A., Education Code, sees. 37.151 to 37.157;
V.T.C.A., Education Code, sees. 51.936
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Dean of Student Affairs
Forms: None
P-24
Appendix 10
Memberships (C-17)
Original Implementation: September 1, 1982
Last Revision: October 20, 2005July 15, 2008
Al 1 memberships are held in the name of the university. Memberships that clearly relate
to the university as a whole may be paid from the university's Institutional Membership
account, subject to available funding and president's approval. Memberships relating to
specific departments or functions are funded from departmental or college accounts.
Requests for approval of mMemberships must be are-processed electronically through the
university's online -/Financial Records- ^System. (FRS) using Requisition Type fDM'.-
Al-1 memberships must be approved at the president's or vice president's level. This
approval may not be delegated.
Memberships to be funded from the university's Institutional Membership account must
be routed to the president's office for requisition entry.
Memberships in a Chamber of Commerce may not be purchased with state funds.
Source of AuthorityCmss Reference : Texas Government Code, Section 2113.104: State
Comptroller Purchase Policies and Procedures Guide, July 2004, Section 2.036f
President; Vice President for Finance and Administration.
Cross Reference : Purchase Requisition, Policy C 30
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Purchasing &and Inventovy/HUB Coordinator
Forms: None
P-25
Appendix 10
Off-Ceampus Credit Classes Courses (A-34)
Original Implementation: September 8, 1978
Last Revision: July 11, 2005 July 15, 2008
The UnivQYsityStephen F. Austin State University recognizes that offering off-campus
credit classes courses as an important responsibility to the citizens of Texas. As part of
this responsibility, the university offers off-campus credit courses designed to meet the
educational needs of its clientele of the community it serves.
General policies for offering off-campus credit coursesete&ses:
&a. All off-campus classes courses offered must be approved by comply with the
policies and procedures of the Texas Higher Education Coordinating Board
(THECB) and any regional and professional accreditation requirements-end
meet its guidelines for the conduct of such classes. The responsibility for
submitting a proposed off-campus credit courseetetss rests with the dean of the
college offering the class course in collaboration with the Distance Education
Coordinator in the Office of Instructional Technology (OIT) and the Provost and
Vice President for Academic Affairs (VPAA).
-£•6. Each department Academic chains/7-directors1, and academic deans proposing to
offer a**-off-campus class courses has- must notify and work with OIT who is
responsible for overseeing THECB notification and reporting procedures, the
responsibility, in conjunction with the appropriate department chair/division
director, of informing the Distance Education Coordinator by the approved
methods and deadlines for course requests, of the intention to offer the class so
that peer institutions may be notified according to Coordinating Board rules.
Deans and department academic chairs/division directors are also have the
responsibility of responsible for scheduling the etetsscourses, reserving space at
reasonable cost, and-managing the-budgets* related to courses and all
instructional aspects of the off-campus courses being offered, that class. Each
class must have at least ten (10) students
8.A department offering an off campus class is responsible for the instructional
aspects of the class including staff, content, materials and evaluation as well as
for student advising, registration, and degree plans.
Because off-campus instruction makes demands on faculty time and energy beyond that
required for on-campus instruction, additional compensation is appropriate. The
responsibility for establishing the schedule of compensation rests with the Provost and
Vice President for Academic Affairs, academic dean and VPAA
Source of AuthorityOms Reference: Texas Education Code, Title III, sub-Title A,
Chapter 51, Subchapter C, Sec. 61.051; and Provost and Vice President for Academic
P-26
Appendix 10
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Cross Reference: None
Forms: None
P-27
Appendix 10
Petitions and Handbills (D-25)
Original Implementation: July, 1980
Last Revision: October 30, 2007 July 15, 2008
These rules shall govern the circulation and distribution of all petitions (a document
embodying a formal written request made to an official person or organization) and
handbills (a printed sheet that is distributed by hand), on university property.
1. Students, employees, and their approved organizations may circulate and
distribute petitions and handbills on university property, except in academic
buildings unless otherwise authorized by law.
2. Visitors, defined as any person who is not presently enrolled as a student nor is
presently employed by the university, may circulate and distribute petitions and
handbills in assigned areas of campus upon approval.
3. Students, employees, and their approved organizations shall require no previous
approval to circulate or distribute petitions and handbills on university property so
long as the individual or group(s) sponsoring the petitions or handbills is clearly
identified in writing on the material itself
All persons or organizations seeking to distribute a petition or handbill without
identifying information must complete a registration form with the Office of Student
Activities and deposit a true and correct copy of the petition or handbill to be
circulated or distributed.
As a condition of approval, the individual or authorized organizational representative
completing the registration form must permit the university to release their name and
contact information contained on the registration form to any requesting parties.
5. Areas and times of circulation and/or distribution are as follows:
a. Students, employees, and their approved organizations may circulate and
distribute properly registered petitions and handbills on university property at
any time and in any location, except in academic buildings unless otherwise
authorized by law.
b. Visitors may circulate and distribute properly registered petitions and
handbills in the area of campus assigned as a part of the registration process.
On the days visitors have been approved to be on campus, they may circulate
and/or distribute petitions and/or handbills between the hours of 8:00 a.m. and
7:00 p.m. on the days registered for.
c. Handbills may not be placed on parked vehicles or any other stationary
object, (i.e., table, bench, etc.) as a means of distribution.
I 6. Registration must be made through the Office of Student Affairs Activities at least
twenty-four (24) hours in advance to facilitate orderly scheduling of the circulation
and/or distribution area(s).
P-28
Appendix 10
7. Circulation and distribution by all parties must be conducted in compliance with
these rules and university policy and must not:
a. result in a breach of peace or violation of law
b. interfere with the free and unimpeded flow of pedestrian and vehicular
traffic; or
c. materially disrupt or interfere with the normal activities of the university.
S.Each petition and handbill to be circulated or distributed on university property must
identify the person or organization displaying or distributing it.
The person or organization circulating or distribution these materials shall clean
and remove any litter which results from this activity.
No person or organization may circulate or distribute a petition or handbill that:
a. violates the university's policy on solicitation;
b. contains material that is obscene or libelous; or
c. advocates the deliberate violation of law.
For the purposes of this section "advocacy" means preparing the group addressed for
imminent action and steeling it to such action, as opposed to the abstract espousal of the
moral propriety of a course of action.
All decisions regarding prohibition of a petition or handbill based on content would
follow the procedures outlined in the signs policy, D-31 Section V.
14t10. In addition to these rules, petitions and handbills to be circulated and
distributed by students, faculty, and staff, and their approved organizations, in:
a. residence halls must comply with the rules governing residence halls; and
b. the Baker Pattillo Student Center must comply with the rules governing
this building and its grounds.
£2r//.These rules do not apply to:
a. the university, and its agents, servants, or employees, acting in the course
and scope of their agency or employment; and
b. the Stephen F. Austin State University Alumni Association and the
Stephen F. Austin State University Foundation.
Cross Reference: Stephen F. Austin State University Policy D-31
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Dean of Students Affairs
Forms: Registration Form - Student Affairs/Student Activities
P-29
Appendix 10
Pineywoods Piney Woods Conservation Center (B-26)
Original Implementation: September 1, 1986
Last Revision: July 11, 2005July 15, 2008
The provisions of University Policy B-l, Use of University Facilities, govern the use of
all buildings, facilities, equipment and grounds, hereinafter referred to as facilities, under
the control of Stephen F. Austin State University. That policy provides that the university
may establish additional procedures for the reservation and use of specific facilities;
therefore, the following provisions apply to the Piney Woods Conservation Center.
Reservations for the Piney Woods Conservation Center (PWCC) must be made with the
Program Coordinator, (936) 584-2412, 336 County Road 473, Broaddus, TX75929, or
the Arthur Temple College of Forestry and Agriculture, (936) 468-3301, P.O. Box 6109,
Nacogdoches, TX75962-6109.
Reservations
4t3.A deposit is required to hold reservations for a specific date. The deposit may be
waived for state agencies.
^/.University colleges, schools, departments and sponsored programs must submit
an I.D.T. account number for deposit and billing purposes.
£J.The deposit or I.D.T. account number is submitted to the PWCC Program
Coordinator with a letter detailing the following:
4ra. title and nature of program
^a.name, phone number and address of program contact person
^.estimated number of participants
4?a. arrival and departure dates and times
Sra. number of meals
6rtf. number of participants by smrgender for dorm assignments
^-a.special requests, i.e., menu preferences, sack lunches, number of
classrooms, etc.
Confirmation
Sri. A letter or e-mail of confirmation is returned by the program coordinator.
9rl.A final count of participants is due to the program coordinator of the PWCC no
later than seven (7) days prior to the event.
Billing
Each group is responsible for collecting meal and housing fees for its program. The
PWCC will submit a statement at the completion of the program based on the
reservationactual number of participants per meal and per bed occupied. Payment is due
no later than 10 days after receipt of the bill.
P-30
Appendix 10
Checks should be made payable to Stephen F. Austin State University and mailed to
Office of the Bursar, P.O. Box 63007, Nacogdoches, TX 75963-9918.
Minimum
To maximize use of the PWCC, a twenty-person minimum is required for all groups.
Smaller groups may be accommodated at a higher rate or scheduled simultaneously with
another group using the facility.
Day and evening programs only (with no overnight reservations): The facilities of the
PWCC are availab

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Stephen F. Austin State University Minutes of the Board of Regents Nacogdoches, Texas July 14 and 15, 2008 (Volume 245) TABLE OF CONTENTS BOARD MINUTES FOR JULY 14 AND 15,2008 MEETING 245 Page Monday, July 14, 2008 Executive Session Only. No action items. Tuesday, July 15,2008 Board Order 08-35 Approval of Minutes Approval of Minutes for April 21 and 22, 2008, and May 9, 2008 3 Administration Election of President 3 Election of General Counsel 3 Election of Director of Audit Services 3 Election of Assistant to the Board of Regents 3 Personnel Board Order 08-36 Faculty Appointments for 2008-2009 4 Staff Appointments for 2008-2009 5 Changes of Status for 2008-2009 6 Retirements 9 Tenure 9 Leave of Absence with Pay for 2008-2009 9 Holiday Schedule for 2008-2009 9 Academic and Student Affairs Board Order 08-37 Small-Size Class List Summer I, 2008 10 Approval of Intercollegiate Athletic Policy and Procedure Manual 10 Approval of Non-Traditional Delivery of Programs 10 Approval of Ph.D. in School Psychology 10 Approval of Agreement between SFA, College of Fine Arts, and the Dean's Circle 11 Approval of Strategic Plan 2013 11 Building and Grounds Board Order 08-38 Selection of an Architectural/Engineering Firm to Assess Space and Program Needs of the Chemistry Department 11 -1- Board Order 08-39 Approval of the Fiscal Year 2008-09 Capital Plan 12 Board Order 08-40 Garner Elevator Repair 12 Board Order 08-41 Selection of a Construction Manager at Risk for the Nursing Facility 13 Board Order 08-42 Student Center HVAC Replacement 13 Board Order 08-43 Approval of Contract for Lease of Baseball/Softball Facilities 14 Approval of Construction at the City Baseball Facility 14 Financial Affairs Board Order 08-44 Adoption of the Fiscal Year 2008-09 Operating Budget 15 Adoption of the Fiscal Year 2008-09 Capital Budget 15 Authority to Issue HEF Bonds for the Early Childhood Research Center 15 Resolutions Authorizing the Issuance of Tuition Revenue Bonds for a Campus Deferred Maintenance Reduction Plan 16 Banner Axcess 2008-09 Project Budget 16 Road Bus Purchase 17 Directors and Officers, Automotive and General Liability Insurance 17 Renewal of the Investment Management Contract with Merrill Lynch 17 Time Management and Reporting Software 18 Purchase of Electric Utilities from Deep East Texas Electric Coop for FY09 18 Purchase of Water, Sanitary Sewer and Landfill Services for FY09 18 Purchase of Natural Gas for FY09 18 Vending Contract Renewal 19 University Policies and Procedures Board Order 08-45 Policy Revisions 20 Reports President Audit Services Report Faculty Senate Student Government Association -2- Appendices Appendix 1 - Small-Size Class List Summer I, 2008 Appendix 2 - Agreement between SFA, College of Fine Arts, and Dean's Circle Appendix 3 - Strategic Plan 2013: Preparing for the Future Appendix 4 - Capital Plan Project Items Appendix 5 - Fiscal Year 2008-09 Higher Education Fund Budget Appendix 6 - Fiscal Year 2008-09 Capital Budget Appendix 7 - Resolution Declaring Expectation to Reimburse Expenditures with Proceeds of Future Debt (ECRC) Appendix 8 - Resolution Authorizing a Request for Financing for Deferred Maintenance Projects Appendix 9 - Resolution Declaring Expectation to Reimburse Expenditures with Proceeds of Future Debt (Deferred Maintenance Projects) Appendix 10 - Policy Revisions Academic Appointments and Titles (E-1A) Chair Teaching Load (E-7A) Class Attendance and Excused Absence (A-10) Commencement (A-l 1) Faculty Code of Conduct (E-72) Gift Reporting (C-15) Gifts, Loans, Endowments and Requests (C-16) Grants and Contracts Administration (A-56) Hazing (D-16) Memberships (C-17) Off-Campus Classes (A-34) Petitions and Handbills (D-25) Pineywoods Conservation Center (B-26) Professional and Consultant Services (C-45) Property Inventory and Management C-42) Property Liability (B-34) Public/Student Health (D-26) Signs and Exhibits (D-31) Student Accounts Receivable (C-59) NEW Student Code of Conduct (D-34.1) Student Discipline (D-34) -3- Student ID Cards (F-27) Tenure (E-50A) Turner Auditorium (B-28) Year-End Purchasing (C-40) -4- Stephen F. Austin State University Minutes of the Meeting of the Board of Regents Nacogdoches, Texas July 14 and 15,2008 Austin Building 307 Meeting 245 Monday, July 14.2008 The regular meeting of the Board of Regents was called to order in open session at 8:00 a.m., Monday, July 14, 2008, by Chair Joe Max Green. PRESENT: Board Members: Mr. Joe Max Green, Chair Mr. Carlos Amaral Mr. Richard Boyer Ms. Lacey Claver Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Mr. Paul Pond Mr. James Thompson Mr. Melvin White President: Dr. Baker Pattillo Vice-Presidents: Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook General Counsel: Ms. Yvette Clark Other SFA administrators, staff, and visitors The Academic and Student Affairs Committee convened at 8:00 a.m. and adjourned at 9:21 a.m. The Building and Grounds Committee convened at 9:36 a.m. and adjourned at 12:00 noon. Following a board recess for lunch, the Finance/Audit Committee convened at 1:20p.m. and adjourned at 2:10p.m. The chair called for an executive session at 2:20 p.m. to consider the following items: Deliberations Regarding the Purchase, Exchange, Lease, Sale or Value of Real Property (Texas Government Code, Section 551.072) -1- • Mineral Lease • Property Lease • Possible Property Purchase Deliberations Regarding the Deployment, or Special Occasions for Implementation, of Security Personnel or Devices (Texas Government Code, Section 551.076) • Department Information Technology Review Personnel Matters Regarding Specific University Employees (Texas Government Code, Section 551.074) Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to: Executive Director of Development, Executive Director of Marketing, Athletic Director, Baseball Coach, Basketball Coaches, Vice Presidents, President, General Counsel, Director of Audit Services, and Assistant to the Board of Regents. The executive session ended at 4:50 p.m. and the board recessed for the evening, with no action taken. Tuesday, July 15, 2008 The chair reconvened the board meeting in open session at 9:00 a.m. on Tuesday, July 15,2008. PRESENT: Board Members: President: Vice-Presidents: General Counsel: Mr. Joe Max Green, Chair Mr. Carlos Amaral Mr. Richard Boyer Ms. Lacey Claver Mr. James Dickerson Ms. Valerie Ertz Mr. Bob Garrett Mr. Paul Pond Mr. James Thompson Mr. Melvin White Dr. Baker Pattillo Dr. Richard Berry Mr. Danny Gallant Mr. Steve Westbrook Ms. Yvette Clark -2- Other SFA administrators, staff, and visitors SPECIAL RECOGNITIONS Dr. Tony Duben, dean of the College of Sciences and Mathematics, introduced Dr. Kevin Langford, who spoke about the success of the pre-professional programs in that college. Dr. Adam Peck, dean of Student Affairs, introduced the officers and members of Driving Jacks. Ms. Shirley Luna, interim executive director of marketing, congratulated Hardy Meredith and Amy Rocquemore from the Department of Public Affairs on recent awards at their national professional organization. Board Order 08-35 Upon motion by Regent Thompson, seconded by Regent Ertz, with all members voting aye, it was ordered that the following items be approved: APPROVAL OF MINUTES The minutes of the April 21 and 22, 2008, regular meeting of the Board of Regents and the May 9, 2008, special meeting of the Board of Regents were approved as presented. ADMINISTRATION ELECTION OF PRESIDENT Baker Pattillo was reappointed as president of the university with an annual salary of $275,000, effective September 1, 2008. ELECTION OF GENERAL COUNSEL Yvette Clark was reappointed as general counsel with an annual salary of $125,000, effective September 1, 2008. ELECTION OF DIRECTOR OF AUDIT SERVICES Gina Oglesbee was reappointed as director of audit services with an annual salary of $100,000 effective September 1, 2008. ELECTION OF ASSISTANT TO THE BOARD OF REGENTS Judy Buckingham was reappointed as assistant to the board with an annual salary of $41,535, effective September 1, 2008. PERSONNEL Board Order 08-36 Upon motion by Regent Ertz, seconded by Regent Amaral, with all members voting aye, it was ordered that the following personnel items be approved: FACULTY APPOINTMENTS FOR 2008 - 2009 Education Tara Newman. Assistant Professor of Human Sciences, Ed.D. (Stephen F. Austin State University), at a salary of $46,500 for 100 percent time for nine months, effective September 1, 2008. Elizabeth Vaughan, Professor and Assistant Chair of Elementary Education, Ph.D. (University of South Florida), at a salary of $100,000 for 100 percent time for 12 months, effective September 1, 2008. Fine Arts Lauren Blaine McAdams, Assistant Professor of Metal/Jewelry, M.F.A. (Arizona State University), at a salary of $41,000 for 100 percent time for nine months, effective September 1, 2008. Scott Elmon Robinson, Director of the School of Art and Associate Professor of Art, Ph.D. (University of Texas), at a salary of $85,000 for 100 percent time for 12 months, effective August 1, 2008. Matthew Evans Sutherlin, Instructor of Art Education, M.F. A. (University of Massachusetts), at a salary of $42,438 for 100 percent time for nine months, effective September 1, 2008. Jamie Gay Weaver, Assistant Professor of Musicology, Ph.D. (University of Oregon), at a salary of $44,000 for 100 percent time for nine months, effective September 1,2008. Liberal and Applied Arts Roderick Hanks, Assistant Professor of Social Work, M.S.W. (University of Texas), at a salary of $45,000 for 100 percent time for nine months, effective September 1,2008, Kristina Mao, Assistant Professor of Government, Ph.D. (University of Arizona), at a salary of $45,000 for 100 percent time for nine months, effective September 1,2008. Gabriela Miranda-Recinos, Assistant Professor of Spanish, M.A. (California State University), at a salary of $45,000 for 100 percent time for nine months, effective September 1,2008. Jose Neftali Recinos, Assistant Professor of Spanish, B.A. (University of California), at a salary of $45,000 for 100 percent time for nine months, effective September 1,2008. Cecilia S. Tyler, Visiting Lecturer of Sociology, M.A. (Louisiana State University and National University of Mexico), at a salary of $30,000 for 100 percent time for nine months, effective September 1, 2008. Sciences and Mathematics Amy McBeth Owen, Clinical Instructor of Nursing, B.S.N. (Texas Tech University), at a salary of $54,000 for 100 percent time for nine months, effective September 1,2008. STAFF APPOINTMENTS FOR 2008 - 2009 Athletics Kendall Blair Hewett Assistant Softball Coach, at a salary of $24,000 for 100 percent time for 10.5 months, effective June 30, 2008. Danny Kaspar, Head Men's Basketball Coach, with a rolling two year contract renewal, at a salary of $123,000 for 100% time for 12 months, effective September 1,2008. Charter School Angelique Beckwith, Teacher, at a salary of $43,200 for 100 percent time for 9.5 months, effective August 18, 2008. Kathryn R. Chapman. Teacher, at a salary of $36,200 for 100 percent time for 9.5 months, effective August 18, 2008. Becky S. Griffith, Teacher, at a salary of $49,400 for 100 percent time for 9.5 months, effective August 18, 2008, Lauree S. Haves, Teacher, at a salary of $49,700 for 100 percent time for 9.5 months, effective August 18, 2008. Jeri D. Meredith, Teacher, at a salary of $42,600 for 100 percent time for 9.5 months, effective August 18, 2008. -5- Stephanie D. Murray. Teacher, at a salary of $38,600 for 100 percent time for 9.5 months, effective August 18, 2008. Jan K. Wisener. Teacher, at a salary of $49,400 for 100 percent time for 9.5 months, effective August 18, 2008. Holli L. Zawlocki. Teacher, at a salary of $39,700 for 100 percent time for 9.5 months, effective August 18, 2008. Financial Aid Tammy Marie Mitchum. Financial Aid Officer, at a salary of $30,000 for 100 percent time for twelve months, effective April 14, 2008. Physical Plant Jeffery W. Ghiringhelli, Plant Operation Analyst, at a salary of $50,000 for 100 percent time for 12 months, effective April 28, 2008. Sciences and Mathematics Debra G. Glymph. Remediation Specialist, at a salary of $35,000 for 100 percent time for nine months, effective June 2, 2008. University Affairs Justin Lee Anderson. Coordinator-Aquatics, at a salary of $33,000 for 100 percent time for 12 months, effective June 2, 2008. CHANGES OF STATUS FOR 2008 - 2009 Alumni Rhonda L. Minton, from Associate Director for Communications and Public Relations at a salary of $46,064 for 100 percent time for 12 months, to Director of Alumni Affairs Marketing and Membership at a salary of $50,393 for 100 percent time for 12 months, effective June 3, 2008. Business Dale Spradling, from Visiting Assistant Professor of Accounting at a salary of $85,204 for 100 percent time for nine months, to Assistant Professor of Accounting at a salary of $95,000 for 100 percent time for nine months, effective September 1,2008. -6- Education Carrie A, Baker, from Administrative Assistant at a salary of $27,641 for 100 percent time for 12 months, to Certification Specialist Advisor at a salary of $35,000 for 100 percent time for 12 months, effective May 20, 2008. Sandra Stewart, from Assistant Professor of Elementary Education at a salary of $48,410 for 100 percent time for nine months, to Assistant Professor of Secondary Education and Educational Leadership at a salary of $50,000 for 100 percent time for nine months, effective September 1, 2008. Dawn Michelle Williams, from Adjunct Faculty in Elementary Education at a salary of $2,500 per semester for 25 percent time for four months, to Instructor of Elementary Education, at a salary of $46,000 for 100 percent time for nine months, effective September 1, 2008. Emily E. Wilson, from Substitute Teacher at a salary of $20.00 per hour for 100 percent time for three months to Teacher-Toddler II at a salary of $30,250 for 100 percent time for 12 months, effective June 1, 2008. Finance and Administration Danny R. Gallant, from Interim Vice President for Finance and Administration at a salary of $125,000 for 100 percent time for twelve months, to Vice President for Finance and Administration at a salary of $141,099 for 100 percent time for twelve months, effective July 15, 2008. Fine Arts Marsha S. Blount, from Lecturer of Art at a salary of $42,438 for 100 percent time for nine months, to Assistant Professor of Art at a salary of $44,438 for 100 percent time for nine months, effective September 1, 2008. Neal W. Cox, from Visiting Assistant Professor of Art at a salary of $42,000 for 100 percent time for nine months, to Assistant Professor of Art at a salary of $44,000 for 100 percent time for nine months, effective September 1, 2008. Graduate Studies Thomas Wheeler, from Dean and Associate Vice President of Graduate Studies and Research at a salary of $108,727 for 100 percent time for 12 months, to Dean of Graduate Studies at a salary of $108,727 for 100 percent time for 12 months, effective September 1, 2008. -7- Human Resources Aleta M. Spivev, from Senior Benefits Assistant at a salary of $27,513 for 100 percent time for 12 months, to Benefits Coordinator at a salary of $39,000 for 100 percent time for 12 months, effective April 21, 2008. Information Technology Services Sandra J. Turner, from Associate Director of Institutional Research at a salary of $62,063 for 100 percent time for 12 months, to Project Director-Banner at a salary of $82,000 for 100 percent time for 12 months, effective June 1, 2008. Liberal and Applied Arts Alan Baily, from Visiting Assistant Professor of Government at a salary of $40,000 for 100 percent time for nine months, to Assistant Professor of Government at a salary of $45,000 for 100 percent time for nine months, effective September 1,2008. Frances Beth Bontempo, from Visiting Assistant Professor of Psychology at a salary of $40,000 for 100 percent time for nine months, to reappointment as Visiting Assistant Professor of Psychology at a salary of $43,000 for 100 percent time for nine months, effective September 1, 2008. Sam Copeland, from Associate Professor of Social Work at a salary of $52,397 for 100 percent time for nine months, to BSW Director of the School of Social Work and Associate Professor of Social Work at a salary of $72,000 for 100 percent time for 11 months, effective September 1, 2008. Ryan Rhodes, from Lecturer of English and Philosophy at a salary of $36,000 for 100 percent time for nine months, to Visiting Lecturer of English and Philosophy at a salary of $32,000 for 100 percent time for nine months, effective September 1,2008. Louise E. Stoehr, from Instructional Technology Specialist in Modern Languages at a salary of $52,596 for 100 percent time for 12 months, to Assistant Professor of German at a salary of $45,000 for 100 percent time for nine months, effective September 1,2008. Library Jennifer M. Brancato, from Library Associate I at a salary of $21,787 for 100 percent time for 12 months, to Archivist at a salary of $35,000 for 100 percent time for 12 months, effective May 1, 2008. -8- Mary E, Me Williams, from Program Director-AARC at a salary of $47,106 for 100 percent time for 12 months, to Director AARC at a salary of $60,000 for 100 percent time for 12 months, effective April 1, 2008. Public Affairs Lani H. Draper, from Librarian II at a salary of $39,112 for 100 percent time for 12 months, to Online Communication Specialist at a salary of $40,000 for 100 percent time for 12 months, effective April 22, 2008. RETIREMENTS Cheryl R. Athev. Teacher, Early Childhood Lab-Charter School, effective May 30, 2008. Verna Barron, Associate Professor of Psychology, effective July 31, 2008. Barbara C, Carr, Professor of English and Philosophy, effective May 31, 2008. Ernest B. Ledger, Professor of Geology, effective May 31, 2008. TENURE Academic tenure was awarded to the following individuals, effective fall semester, 2008. Dr. Mark Sanders English and Philosophy Dr. Elizabeth Vaughan Elementary Education LEAVE OF ABSENCE WITH PAY Faculty leave of absence with pay for Dr. Mark Ludorf was approved, effective September 1, 2008 through December 31, 2008. HOLIDAY SCHEDULE FOR 2008-2009 The following holiday schedule for 2008-2009 was approved: Fifteen holidays are allowed by the state for 2008-2009. The following schedule will allow SFA to be closed for Labor Day, 2 days at Thanksgiving, 8 working days during Christmas and New Year's Day, 5 working days at Spring Break, and Memorial Day, which totals seventeen days. Employees will be required to take one day of vacation or compensatory time on January 2, and one day of vacation or compensatory time on March 20. Holidays will be September 1, November 27, November 28, December 24, December 25, December 26, December 29, December 30, December 31, January 1, January 2 (employees take vacation or comp time), March 16, March 17, March 18, March 19, March 20 (employees take vacation or comp time), and May 25. -9- ACADEMIC AND STUDENT AFFAIRS Board Order 08-37 Upon motion by Regent Boyer, seconded by Regent Dickerson, with all members voting aye, the following academic and student affairs items were approved: SMALL-SIZE CLASS LIST SUMMER I, 2008 The Summer I, 2008 small-size class list was approved, as presented in Appendix 1. APPROVAL OF INTERCOLLEGIATE ATHLETIC POLICY AND PROCEDURE MANUAL Revisions to the Intercollegiate Athletic Policy and Procedure Manual were approved as presented. APPROVAL OF NON-TRADITIONAL DELIVERY OF PROGRAMS Approval was given for these programs to be delivered with non-traditional methods, including off-campus and distance education. Bachelor of Science in Interdisciplinary Studies (BSIS) degree Completion Program in Elementary Education with 4-8 Middle Level Grade Certification Internet (100%) Proposed Implementation Date: August, 2008 Master of Arts in School Counseling with Professional Counseling Licensure Palestine ISD Off-Campus (56%) Internet (44%) Proposed Implementation Date: January 2009 Master of Education in Special Education with Certification as an Educational Diagnostician Splendora ISD Interactive Video (58%) Internet (42%) Proposed Implementation Date: January 2009 Master of Education in Educational Leadership Tenaha ISD 100% Off-campus face-to-face delivery Proposed Implementation Date: January 2009 APPROVAL OF PH.D. IN SCHOOL PSYCHOLOGY Whereas, the board considered the following: The Department of Human Services in the James I. Perkins College of Education is proposing to offer a Ph.D. in School Psychology that would begin fall 2009. The Texas Higher Education Coordinating Board (THECB) has given SFASU preliminary planning authority to pursue this new doctoral degree. THECB requires SFA Board of Regents approval of this program before an out-of-state -10- team composed of faculty and administrators of school psychology Ph.D. programs from top universities visit the campus this fall. Therefore, the Board of Regents approved the Ph.D. in School Psychology program. APPROVAL OF AGREEMENT BETWEEN STEPHEN F. AUSTIN STATE UNIVERSITY, THE COLLEGE OF FINE ARTS, AND THE DEAN'S CIRCLE Whereas, the Board of Regents considered the following: The dean of the College of Fine Arts requests approval to finalize the Agreement between Stephen F. Austin State University, the College of Fine Arts and the Dean's Circle that would establish the Dean's Circle as a support group of the university. The agreement is included as Appendix 2. The purpose of this group is to support the programs and activities of the College of Fine Arts, Stephen F. Austin State University, including the following activities: a.) to provide guidance, support, and raise funds in furtherance of the college dean's excellence goals, b.) to promote the activities and opportunities for the college, university and East Texas, c.) to serve as a conduit between the college and the community; offer advice and support for the excellence initiatives of the college; d.) to support and execute fund-raising activities of the benefit of the college, within any guidelines or limitations imposed by the university, if any; and e.) to perform those functions that the college cannot provide itself. Therefore, approval was given to the agreement (included in Appendix 2) between Stephen F. Austin State University, the College of Fine Arts, and the Dean's Council and the president was authorized to sign the agreement. APPROVAL OF STRATEGIC PLAN 2013 Approval was given to Strategic Plan 2013: Preparing for the Future, as presented in Appendix 3. BUILDING AND GROUNDS Board Order 08-38 Upon motion by Regent Thompson, seconded by Regent Dickerson, with all members voting aye, it was ordered that the following item be approved: SELECTION OF AN ARCHITECTURAL/ENGINEERING FIRM TO ASSESS THE SPACE AND PROGRAM NEEDS OF THE CHEMISTRY DEPARTMENT Whereas, the Board of Regents considered the following: The university issued a request for qualifications (RFQ) for architectural/engineering services for the Chemistry Department space needs. A group of finalists was selected to be considered for the -11- project. The Building and Grounds Committee interviewed three finalists for the selection of an architect to provide architectural programming services for the Chemistry Department. The interviewed firms were: Jennings Hackler & Partners, Perkins + Will, and WHR Architects. Major discussion issues in the selection included: • the firm's ability to meet our time-frame for an October report, • the firms ability to successfully program SFA's project based on past experience, and • the rankings from the evaluation committee. The Building and Grounds Committee voted unanimously to recommend Perkins + Will as the most qualified architect for architectural programming for the Chemistry Department. Therefore, the university was authorized to begin negotiations with Perkins + Will as the firm for architectural programming for the Chemistry Department. The president was authorized to sign the contract. Board Order 08-39 Upon motion by Regent Garrett, seconded by Regent Pond, with all members voting aye, it was ordered that the following item be approved: APPROVAL OF THE FISCAL YEAR 2008-09 CAPITAL PLAN Whereas, the board considered the following: The university has developed an education and general infrastructure assessment and is in the process of developing a comprehensive institutional infrastructure capital renewal and replacement plan. The plan will contain various categories including infrastructure and other capital assets. For fiscal year 2008-09 the university has developed a capital plan. Therefore, the fiscal year 2008-09 capital plan was adopted, as delineated in Appendix 4, with the project costs not to exceed the stated estimated costs for each project. Board Order 08-40 Upon motion by Regent Thompson, seconded by Regent Boyer, with all members voting aye, it was ordered that the following item be approved: . GARNER ELEVATOR REPAIR Whereas, the board considered the following: Garner Hall was constructed in 1969 as a single tower hall for women. In 1978 Garner Hall was converted to apartments. Many of the mechanical systems in Garner Apartments are original to its 1969 construction, including the elevator systems. There are three elevators in the building and over the past year they have become increasingly unreliable, resulting in repeated outages and -12- numerous service calls. The current 39-year old controls are too old to be effectively repaired and reliable elevator service in a 14-story facility is essential. The cost estimate to replace the control systems, lift motors and pulleys and install a cooling unit to keep the systems at the correct operating temperature for two of the three elevators is approximately $335,000. The administration wishes to repair and upgrade two of the three elevators for daily passenger use and use the third only for maintenance. Therefore, it was approved that two of the three elevators in Garner Apartments be repaired at a cost not to exceed $335,000. The president was authorized to sign associated purchase orders and contracts. The fund source is auxiliary fund balance. Board Order 08-41 Upon motion by Regent Thompson, seconded by Regent Garrett, with all members voting aye, it was ordered that the following item be approved: SELECTION OF A CONSTRUCTION MANAGER AT RISK FOR THE NURSING FACILITY Whereas, the board considered the following: At the May 9, 2008 meeting, the Board of Regents approved a motion to "verify the total proposed fees and general condition costs estimated by the two top firms, J.E. Dunn and J.E. Kingham Construction Company, and that the administration be authorized to negotiate a contract with J.E. Dunn as the most qualified firm to serve as construction manager at risk for the DeWitt Nursing School Facility, based on a total cost comparable to the total fees proposed by J.E. Kingham, the second choice firm, and considering a review of their construction services package by the Turner consultant. If negotiations with J.E. Dunn are not successful within two weeks, the administration was authorized to negotiate a contract with the second choice firm, J. E. Kingham Construction/' Turner Construction conducted negotiations with J.E. Dunn Construction, and a comparison of the fee and general conditions leaves a price difference of $51,736 over Kingham Construction. The Building and Grounds Committee reviewed the results of the negotiations at its June 30, 2008 meeting. Therefore, it was approved that the president be authorized to sign a contract with J.E. Dunn Construction Company, based on the withdrawal by J. E. Kingham of their proposed bid. Board Order 08-42 Upon motion by Regent Thompson, seconded by Regent Pond, with all members voting aye, it was ordered that the following item be approved: STUDENT CENTER HVAC REPLACEMENT -13- Whereas, the following was considered by the Board of Regents: At the May 9, 2008 meeting the Board of Regents discussed the bid from J.E. Kingham Construction Company to repair the HVAC equipment in the old section of the Baker Pattillo Student Center. A motion was approved to conduct a review of the HVAC replacement and discuss the findings at a subsequent Building and Grounds Committee meeting. At the June 30, 2008 meeting, Turner Construction presented the findings from the review to the Building and Grounds Committee. Therefore, the Board of Regents accepted the bid as submitted by J.E. Kingham Construction Company to replace the air handling equipment in the old section of the Baker Pattillo Student Center at a cost of $2,989,915. Associated consulting, engineering, and process review costs will be included in the project. The president was authorized to sign necessary contracts or purchase orders associated with the project at a total project cost not to exceed $3,600,000. The sources of funds are savings from the student center expansion and renovation project and designated fund balance. Board Order 08-43 Upon motion by Regent Thompson, seconded by Regent Garrett, with all members voting aye, it was ordered that the following two items concerning baseball/softball be approved: APPROVAL OF CONTRACT FOR LEASE OF BASEBALL/SOFTBALL FACILITIES Whereas, the following was considered: A lease agreement has been drawn between the university and the city of Nacogdoches for primary use of specific baseball and softball facilities located within the city complex on the west loop. This lease is for a period of 20 years with an option to renew and includes "naming rights" which will aid in raising outside funds for improvements to the facilities. The city has also agreed to allow SFA to have primary use of a recreational field for softball. This will allow the softball team to better develop a facility for their use and needs. The City of Nacogdoches approved the lease at their meeting on July 1, 2008. Therefore, approval was given to the lease contract and authorization was provided for the president to sign the contract. APPROVAL OF CONSTRUCTION AT THE CITY BASEBALL FACILITY Whereas, the following was considered: Sturdisteel of Waco, Texas, has submitted the low bid to construct a 740 seat bleacher system at the city complex where the SFA baseball team plays. The new bleachers will wrap around the backstop and will include 150 chairback seats located in the center section that will be covered with a non-cantilevered roof. The new system will allow for season tickets to be sold, as well as reserve and general admission sales on a per game basis. The current pressbox will be elevated to the top center row. The bleacher bid is $192,185 and does not include demo of existing bleachers, relocation and elevation of the existing pressbox, or modifications to the backstop netting. Estimates for this work are less than $20,000 and would be done -14- by other contracted vendors. Completion is scheduled prior to January 1, 2009. Funds originally collected to support a new baseball/softball complex will be used for this project. Donors have given their approval to use these moneys for this purpose. Total gift funds available for this project are $253,550. Therefore, this project was approved and the president was authorized to sign contracts for a project sum not to exceed $253,550, with the source of funds coming totally from gift money donated for this purpose. FINANCIAL AFFAIRS Board Order 08-44 Upon motion by Regent White, seconded by Regent Ertz, with all members voting aye, the following financial items were approved: ADOPTION OF THE FISCAL YEAR 2008-09 OPERATING BUDGET Whereas, the following was considered: In accordance with Article III of the Appropriation Bill for the 2008-09 biennium, the recommended operating budget totaling $186,465,455 for the 2008-09 fiscal year is submitted for approval. The 2008-09 proposed budget includes a $9 per semester credit hour increase in designated tuition and an 2.7% increase in room and board. The proposed 2008-09 budget includes a 3% salary increase merit pool for faculty and staff, an increase for faculty promotions, salary equity adjustments and staff ^classifications. A detailed Higher Education Fund allocation is included in Appendix 5. Therefore, the 2008-09 proposed budget was adopted, as presented. ADOPTION OF THE FISCAL YEAR 2008-09 CAPITAL BUDGET Whereas, the following was considered: The university has developed an education and general infrastructure assessment and is in the process of developing a comprehensive institutional infrastructure capital renewal and replacement plan. The plan will contain various categories including infrastructure and other capital assets. The attached capital budget addresses new construction, campus improvement, deferred maintenance, renovation, network upgrades, enterprise resource planning (ERP) system development and major equipment replacement. Therefore, the 2008-09 capital budget was adopted, as detailed in Appendix 6 at a cost of$15,729,000. AUTHORITY TO ISSUE HEF BONDS FOR THE EARLY CHILDHOOD RESEARCH CENTER Whereas, the following was considered: The Board of Regents authorized a total project budget for the Early Childhood Research Center of $30,800,000 on January 29, 2008. The Board of Regents subsequently approved the sale of tuition revenue -bonds for the -15- Early Childhood Research Center on February 7, 2008 in the amount of $20,175,000. A HEF bond issue is necessary to provide additional funds to complete the project. The university's legal authority to issue HEF bonds is derived from the Texas Constitution, Art. VII, Section 17 and Texas Education Code, Chapters 55 and 62. Therefore, the university was authorized to initiate the process to issue HEF bonds not to exceed $10,625,000 to complete the Early Childhood Research Center. Approval was given to the Resolution Declaring Expectation to Reimburse Expenditures with Proceeds of Future Debt (Appendix 7). Authorization was granted to contract with the financial advisor and bond counsel retained by the Texas Public Finance Authority for the proposed issue of additional tuition revenue bonds or to enter into an interagency contract with the Authority for such services. RESOLUTION AUTHORIZING THE ISSUANCE OF TUITION REVENUE BONDS FOR A CAMPUS DEFERRED MAINTENANCE REDUCTION PLAN Whereas, the following was considered: Texas Education Code 55.1758 authorizes Stephen F. Austin State University to issue $10,000,000 in tuition revenue bonds for a campus deferred maintenance reduction plan. A list of deferred maintenance projects has been submitted to the Texas Higher Education Coordinating Board. The university wishes to issue $10,000,000 of tuition revenue bonds as authorized to complete various deferred maintenance projects. Therefore, the $10,000,000 tuition revenue bond deferred maintenance budget was approved, and the university was authorized to seek Texas Higher Education Board approval for the various deferred maintenance projects. The Resolution Authorizing a Request for Financing (Appendix 8) and Resolution Declaring Expectation to Reimburse Expenditures with Proceeds of Future Debt (Appendix 9) for a campus deferred maintenance plan were approved. This approval permits the university to begin work with the Texas Public Finance Authority to issue tuition revenue bonds for the project. BANNER AXCESS 2008-09 PROJECT BUDGET Whereas, the following was considered: The Banner Axcess implementation project is continuing and the financial component of the solution will be implemented and operational on September 1, 2009. Other functional areas will be operational as scheduled. During 2007-08, the university issued work orders for $1,567,279 and $932,800 to secure fixed price consulting services as part of the project implementation for a period extending through August 31, 2011. Therefore, approval was given for $1,420,000 for the fiscal year 2008-09 Banner Axcess implementation phase, as well as approval of the fixed price work orders listed above so long as they remain within the annual budgets. The president was authorized to sign associated purchase orders and contracts. The fund source is the Higher Education Fund. -16- ROAD BUS PURCHASE Whereas, the following was considered: The university currently has two road buses for travel. The Athletics Department uses the buses and charters others as needed. Other university departments also use the buses for travel. The Grounds and Transportation Department maintains and rents the buses out to university departments. The larger of the two buses is a 52 passenger that is five years old and has over 150,000 miles. The second is a 37 passenger bus that is ten years old and has over 180,000 miles. An additional bus will reduce the amount of necessary athletic charters and allow the reallocation of those funds to support the purchase. In addition, a second large bus will generate additional rental revenue. Therefore, The university was authorized to purchase a large passenger bus for institutional travel. The president was authorized to sign the purchase order at a cost not to exceed $500,000. The sources of funds are designated fund balance $400,000, and the Higher Education Fund, $100,000. DIRECTORS AND OFFICERS, AUTOMOTIVE AND GENERAL LIABILITY INSURANCE Whereas, the board considered the following: The university is working with the State Office of Risk Management (SORM) for Directors and Officers, Automotive and General Liability Insurance. SORM is currently reviewing the university's coverage requirements and will approve the appropriate level and type of coverage. Fiscal year 2007-08 coverage costs are $232,093. Therefore, the university was authorized to contract with the State Office of Risk Management for directors and officers and automotive insurance and contract for general liability as approved by SORM. The president was authorized to sign the appropriate contracts. The total cost is expected to be less than $250,000. RENEWAL OF THE INVESTMENT MANAGEMENT CONTRACT WITH MERRILL LYNCH Whereas, the following was considered: Merrill Lynch was contracted by the Board of Regents in 2002 to be the university's external fund manager. The contract followed a competitive proposal and selection process. Pursuant to the Texas Public Funds Investment Act, a contract with an external fund manager must be renewed or extended every two years. In fiscal year 2004, the Board of Regents renewed the contract with Merrill Lynch for two years. In fiscal year 2006, the board of regents approved a new contract with Merrill Lynch following a competitive proposal and selection process. The current contract with Merrill Lynch ends August 31, 2008. To comply with the act, the current contract must be renewed. -17- Therefore, the university was authorized to renew the contract with Merrill Lynch for a period of two years, beginning September 1, 2008. The president was authorized to sign the contract. TIME MANAGEMENT AND REPORTING SOFTWARE Whereas, the following was considered: The university wishes to purchase a time management and reporting software system that will allow the physical plant and other departments to record and track employee timekeeping for job order management and payroll purposes. The system will integrate with our current payroll system and can be integrated into the new Banner Axcess Human Resources System. Therefore, the purchase of a time management and reporting software system was approved at a cost not to exceed $130,000. The president was authorized to sign associated purchase orders and contracts. The fund source is the Higher Education Fund. PURCHASE OF ELECTRIC UTILITIES FROM DEEP EAST TEXAS ELECTRIC COOP FOR FY 09 Whereas, the following was considered: The university utilizes regulated electricity from the Deep East Texas Electric Coop to serve the Todd Agricultural Research Center and the Temple-Eastex Forestry Laboratory. Fiscal year 2006-07 total expenditures were $68,662 and fiscal year 2007-08 expenditures as of June 17, 2008 were $53,917. Therefore, the university was authorized to purchase electricity from the Deep East Texas Electric Coop to serve the Todd Agricultural Research Center and the Temple- Eastex Forestry Laboratory for fiscal year 2008-09. The president was authorized to sign the purchase order. PURCHASE OF WATER, SANITARY SEWER AND LANDFILL SERVICES FOR FY09 Whereas, the following was considered: The university utilizes water, sanitary sewer and landfill services provided by the city of Nacogdoches. Fiscal year 2006-07 total expenditures were $1,048,503 and fiscal year 2007-08 expenditures as of June 17, 2008 were $880,510. Therefore, the university was authorized to purchase water, sanitary sewer and landfill services from the city of Nacogdoches fiscal year 2008-09, and the president was authorized to sign the purchase order. PURCHASE OF NATURAL GAS FOR FY09 Whereas, the following was considered: The university currently purchases its natural gas through a contract with Centerpoint Energy Services. The contract price for gas is a variable rate based on spot gas prices for "East Texas, Houston Ship Channel". This contract is automatically -18- renewed each year unless either party provides 30 days written notice. Fiscal year 2007-08 natural gas expenditures of $1,429,009 reflect billings through April 2008. The university requested proposals from Centerpoint and Luminate to supply its natural gas needs for fiscal year 2008-09. The administration has reviewed the proposals and determined that Centerpoint Energy Services offers the best value to the university. The General Land Office sells gas to state agencies if their price can meet or beat the contracted price. By law the university is required to submit the contract to the Texas General Land Office for their review. Therefore, the university was authorized to renew the contract with Centerpoint Energy Services for natural gas purchases for fiscal year 2008-09, provided the Texas General Land Office does not meet or beat the price. The president was authorized to sign the contract with either Centerpoint or the Texas General Land Office, depending on which offers the best available pricing for fiscal year 2008-09. VENDING CONTRACT RENEWAL Whereas, the following was considered: In May, 2003 the university entered into a five-year contract with Accent Food Services to provide vending services. In the contract Accent agreed to purchase the then university-owned vending machines for $70,770 and to submit to the university a monthly payment equal to 15% of the preceding month's gross sales with a minimum guarantee of $31,100 per year. This contract is scheduled to expire on August 31, 2008. The terms of the contract allow for a five-year extension upon mutual agreement between the parties. The gross sales under this contract have been as follows: * through March 2008 Vending sales have been impacted during the term of this agreement by the addition of three convenience store outlets on campus as well as the food service transformation we have undertaken over the past several years. On May 5, 2008, Accent Food Services informed the university in writing of their desire to extend our contract until August 31, 2013 under the same terms and conditions. Our relationship with Accent has been positive. Our Student Services staff reports that Accent -19- has delivered their service in a timely and professional manner, and they recommend continuing this relationship as the contract provides. Therefore, the board authorized the president to sign an addendum to the current vending services contract with Accent Food Services that extends the term of the agreement until August 31, 2013. This agreement will guarantee payment to the university of 15% of gross sales each month with a minimum annual guarantee of $31,100. UNIVERSITY POLICIES AND PROCEDURES Board Order 08-45 Upon motion by Regent Dickerson, seconded by Regent Ertz, with all members voting aye, it was ordered that the Board of Regents adopt the policy revisions as presented in Appendix 10. REPORTS The president offered a report on the following topics: • August 9 Commencement. The speaker will be Dr. Allen Richman • Meet the Jacks—August 21 in the Grand Ballroom • Fall Entertainment Schedule Senator Zaffirini's Senate Finance Higher Education Subcommittee . July 20 and 21, 2009—Early Childhood Research Center Open House The director of audit services presented a report on the annual audit plan, including the following topics: • Health Services Audit • External Reviews: THECB Facilities Review, State Comptroller Audit, NCAA Review • Annual Risk Assessment The chair of the Faculty Senate presented goals for 2008-09. The president of the Student Government Association presented a report on the following topics: • Texas Student Association Watermelon Bash . SGA Plans • Introduction of new officers • 2008-09 Goals and Initiatives Chair Green adjourned the meeting at 10:15 a.m. -20- Appendix 1 Texas Higher Education Coordinating Board Rules Currently in Effect (9-2006) Chapter 5. Rules Applying to Public Universities and/or Health-Related Institutions of Higher Education in Texas Subchapter B. Role and Mission, Tables of Programs, Course Inventory §5.23 Definitions §5.23.5 Organized classes—Classes whose primary mode of instruction is lecture, laboratory, or seminar. §5.23.8 Small classes-Undergraduate level classes with less than 10 registrations, and graduate level classes with less than five registrations. §5.26 Offering of Small Classes by Public Universities In accordance with Texas Education Code, §51.403(d), public universities may offer organized small classes which: §51.403(d.l) have been approved by the governing board of the university; §51.403(d.2) is a required course for graduation (the course is not offered each semester or term, and, if canceled, may affect the date of graduation of those enrolled); §51.403(d.3) is a required course for majors in this field and should be completed this semester (or term) to keep proper sequence in courses; §51.403(d.4) is a course in a newly established degree program, concentration, or support area; §51.403(d.5) is part of an interdepartmental (cross-listed) course taught as a single class by the same faculty at the same station, provided that the combined enrollments do not constitute a small class; §51.403(d.6) is a first-time offering of the course; §51.403(d.7) is class size-limited by accreditation or state licensing standards; §51.403(d.8) is class size-limited by availability of laboratory or clinical facilities; or §51.403(d.9) is voluntarily offered by a faculty member in excess of the institutional teaching load requirement and for which the faculty member receives no additional compensation. Source Note: The provisions of this §5.26 adopted to be effective May 28, 2003, 28 TexReg 4124 SMALL CLASSES Summer I 2008 Total Estimated Credit Hours in Small Classes Total Estimated SFA Credit Hours Summer I 2008 Estimated Small Class Credit Hours as a Percentage of SFA Total Credit Hours 149 21,861 .06% Appendix 2 AGREEMENT BETWEEN STEPHEN F. AUSTIN STATE UNIVERSITY COLLEGE OF FINE ARTS AND DEAN'S CIRCLE This agreement is made and entered into as of the first day of , 2008 of and between Stephen F. Austin State University College of Fine Arts, hereinafter referred to as the College, and the Dean's Circle, hereinafter referred to as the Circle. Whereas, the College is part of the University as a whole, the University Board of Regents formally adopts this Agreement in accordance with its policies; and Circle as an independent association which exists for the support of the University adopts this with its Bylaws. Whereas, the Circle exists solely to provide services, benefits and support in furtherance of College excellence activities, and Whereas, the Circle was created to provide guidance, support, and raise funds in furtherance of the College Dean's excellence goals and not to compete or overlap with the mission and purpose of other College related and University recognized Friends organizations, and Whereas, the College and Circle work together to promote the activities and opportunities for the College, University and East Texas. Now, therefore, in consideration of the covenants, promises, terms and provision herein contained, the parties mutually agree to the following: GENERAL PROVISIONS ARTICLE I 1. To the extent allowed by state law, this agreement shall remain in full force and effect until terminated by either party or superseded by a subsequent agreement. While every effort will be made to provide 60 days written notice for termination of this agreement by either party, Stephen F. Austin State University in accordance with its policy and State law may terminate this Agreement anytime. 2. This agreement is solely between the parties and cannot be assigned to another party without written approval from the non-assigning party. 3. This agreement is entered into within Nacogdoches County and proper venue shall be in Nacogdoches County. 4. This Agreement is subject to and shall be construed under the laws of the State of Texas including Chapter 2255 of the Texas Government Code. The invalidity or illegality of any provision in thus agreement shall not affect other terms or conditions of the agreement. 5. This agreement contains the entire agreement of the parties and no change or modification of this agreement is binding unless in writing and signed by the parties. ARTICLE II The Dean's Circle agree to provide the following services: 1. Serve as a conduit between the College and the community; offer advice and support for Pagel Appendix 2 the excellence initiatives of the College; 2. Support and execute fund-raising activities of the benefit of the College, within any guidelines or limitations imposed by the University, if any; and 3. Seek to perform those functions that the College cannot provide itself. ARTICLE HI The College will provide the following: 1. Reasonable space in the College for the Circle to cany out its obligation; 2. Work with the University's Office of Development to generate receipts, maintain donor gift histories, and provide the Circle with annual gift reports; 3. Utilities and telephone service reasonably needed by the Circle in carrying out its activities; 4. Reasonable use of the College equipment and personnel as needed to coordinate the activities of the Circle with the educational operations of the University. The College hereby expressly recognizes that the president, vice-president, development officers, deans, faculty members may reasonably assist from time to time in development programs or may be needed or helpful in coordinating those Circle activities with the operations of the College. No monetary or pecuniary enrichment will be made to any officer or employee of the University by Circle or its donors. Conduct of employees is governed by the University and when conflicts arise, University policies shall always govern the conduct of its employees. The Dean of the College of Fine Arts shall serve in an ex-officio capacity on the Circle Board; 5. Assistance in research and investigation of individuals, foundations, businesses and corporations best qualified as prospective donors; and 6. Assistance in the coordination of follow-up activities after each solicitation and fund-raising event. ARTICLE IV The Board of Advisors of the Circle assures the College that the activities of the Circle will always be in support of the objectives, goals and priorities of the College, as communicated to it by the Dean of the College of Fine Arts. Circle will only raise ftinds in the name of the University. The College will provide a complete financial report to the Circle on the allocation and use of resources made available through the Circle. ARTICLE V Since the Circle will only raise money in the name of the University, the moneys will be deposited in University accounts, invested throu^i the University investment program, and govemed in accordance with University policy or as authorized by the University, moneys may also be deposited in the SFASU Foundation, invested through the SFASU Foundation investment program and governed in accordance with SFASU Foundation and University policy. ARTICLE VI Disbursements fiom Circle accounts will be sipervised by the Dean oftheCoUegeofFhe Arts and wiU be made only for expenditures consistent with the explicit purposes for which the accounts were established and the restriction of the donors. Full documentation will be required for each disbursement. The Page 2 Appendix 2 University/College reserves the right to accept or deny any gift or donation within its sole discretion. ARTICLE VII The allocation and budgeting of unrestricted funds is to be determined by the Dean of the College of Fine Arts based on the restrictions of the donor in any approved gift agreements. Resources raised by other support organizations and for which the College may serve as a fiduciary manager of funds shall be allocated by the restriction of the donor and by the support organization. The allocation, expenditure, and transfer of all resources raised by the Circle will be reported to the Board of the Circle regularly by the Dean of the College. The Dean of the College of Fine Arts will assure that all expenditures, irrespective of the allocation process, are consistent with state law and the charter of the Circle. When in conflict, State law shall always supersede. Agreedtothisthe day of ,2008. DEAN'S CIRCLE STEPHEN F. AUSTIN STATE UNIVERSITY President of the Board Baker Patillo Dean's Circle President Richard Berry Provost/Vice President for Academic Affairs Page 3 Stephen F. Austin State University Appendix 3 Strategic Planning On December 19, 2006, Dr. Baker Pattillo, President of Stephen F. Austin State University, appointed a Strategic Planning Committee to begin th^rocess of developing the next strategic plan for the university. The comrj jlie began its work in February 2007, and, with the input of the campus community/jSiveloped a mission statement for the university that was approved by the Board o §j egents in April 2008. The committee studied current issues in higher education and fis gwed the demographic, economic, and governmental realities that face Steflk} F. Austin State University. In addition, the committee noted the opportunities avai^^^to the university. ^^, As requested by President Pattillo, the Strategic Planning Committee deveifped a limited, achievable set of objectives that will position Stephen F. Austin State University for success in meeting the elements of our mission statement and will enable SFA to continue to develop as a "high quality, student-focused, comprehensive university." Strategic Plan 2013: Preparing for the Future is presented as six initiatives; in addition, the committee has included a number of strategies for implementation to achieve each initiative. The list of strategies includes items that are of high importance; however, the list is not exclusive. The campus community will develop action items to support the strategies and the initiatives. These efforts will be coordinated through the administrative divisions of the university. These initiatives and strategies provide a framework that will guide Stephen F. Austin State Univg { y in operational planning and decision-making in the years to come. SuccesjjjjJJiihievement of the six initiatives will result in a better institution, offering ^R to our students and to the state of Texas. Mission ement Stephen F. Austin State University is a comprehensive institution dedicated to excellence in teaching, research, scholarship, creative work, and service. Through the personal attention of our faculty and staff, we engage our students in a learner-centered environment and offer opportunities to prepare for the challenges of living in the global community Appendix 3 Strategic Plan 2013: Preparing for the Future Initiatives Initiative #1 - Enhance excellence in teaching and learning, research, scholarship, creative work, and service Initiative #2 - Improve faculty and staff compensation, recognition, and support Initiative #3 - Increase undergraduate and graduate enrollment Initiative #4 - Develop a learner-centered environment Initiative #5 - Create new learning opportunities through additional interdisciplinary, international, service learning, and civic engagement experiences Initiative #6- Increase the visibility of the university through marketing initiatives Appendix 3 Strategic Plan 2013: Preparing for the Future Strategies Initiative #1 Enhance excellence in teaching and learning, research, scholarship, creative work, and service Strategy 1 Raise freshman admission standards to be effective no later than Fall 2012 Strategy 2 Establish departmental standards for excellence in teaching and learning for use in decisions regarding merit, tenure and promotion Strategy 3 Establish departmental standards for excellence in research, scholarship and creative work for use in decisions regarding merit, tenure and promotion Strategy 4 Establish departmental standards for excellence in service for use in decisions regarding merit, tenure and promotion Strategy 5 Increase the number of opportunities for student research and creative work Strategy 6 Expand collaboration between University Affairs and Academic Affairs to create resources/opportunities for increasing active learning opportunities Strategy 7 Increase the number of partnerships, agreements, and other formal relationships with schools, colleges, universities, businesses, and other organizations —in Nacogdoches, East Texas, in Texas, nationally and internationally Initiative #2 Improve faculty and staff compensation, recognition, and support Strategy 1 Make compensation the highest budgetary priority, with a goal of average SFA salaries at 100% of national averages by 2013 Strategy 2 Increase professional development funding for faculty and staff Strategy 3 Reestablish monthly faculty/staff campus newsletter in online version by March 2009 Strategy 4 Develop a mini-grant program to support faculty innovation in teaching and research involving students by December 2008 Appendix 3 Initiative #3 Increase undergraduate and graduate enrollment Strategy 1 Develop unit goals and incentives for discipline-specific and interest-based recruitment by February 2009 Strategy 2 Develop unit goals and incentives for discipline-specific and interest-based retention by February 2009 Strategy 3 Increase retention of first-time, full-time freshmen for one year to 70% by Fall 2012 Strategy 4 Organize a comprehensive university first-year experience by September 2010 Strategy 5 Hire additional professional advisers for college-based academic advising centers or programs Strategy 6 Collaborate with city and community leaders to enhance the student experience in Nacogdoches Strategy 7 Develop degree programs and certificate programs with potential for substantial enrollment Strategy 8 Revise or eliminate low-producing degree programs Initiative #4 Develop a learner-centered environment Strategy 1 Complete rollout of the wireless network by December 2009 Strategy 2 Increase enrollment in online courses and programs by 500% by 2013 Strategy 3 Increase use of teaching technologies and strategies and active learning opportunities leading to greater student engagement Strategy 4 Establish university-wide learning and development outcomes in order to measure the "value added'7 by the SFA student experience Strategy 5 Improve the quality and availability of student affairs resources for online students Strategy 6 Increase use of assessment data to improve instruction and curriculum Strategy 7 Increase the diversity of the university faculty and staff Appendix 3 Initiative #5 Create new learning opportunities through additional interdisciplinary, international, service learning, and civic engagement experiences Strategy 1 Increase enrollment of international students to 300 by 2011 Strategy 2 Create more engagement opportunities between international students and domestic students to increase global awareness and understanding Strategy 3 Enhance reflective components of co-curricular community service and civic engagement projects to increase learning benefits Strategy 4 Increase study abroad opportunities and participation by 50% by 2011 Strategy 5 Increase service learning opportunities in each college Strategy 6 Establish more interdisciplinary programs, courses, certificates, and degrees Initiative #6 Increase the visibility of the university through marketing initiatives Strategy 1 Create and implement a comprehensive marketing plan for SFA Strategy 2 Improve communication with all stakeholders Appendix 4 Capital Plan Project Items Infrastructure E&G Campus Deferred Maintenance Plan H.B. 153 in the 79th 3rd Called Session provided $10,000,000 to use for education and general campus deferred maintenance. Pursuant to Texas Education Code 55.1758, Stephen F. Austin State University wishes to issue $10,000,000 of tuition revenue bonds for the purpose. Admissions Office Space Renovation The Admissions Office has space on the first floor of the Rusk Building that was formerly used as a Communication Department photography lab. The space must be reconfigured from laboratory space to office space. The estimated cost is $150,000 and the fond source is the Higher Education Fund. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Campus Signage The University recently installed directional signs across campus. As part of a campus landscape improvement process, other campus signage options were analyzed. The estimated cost is $700,000 and the fund source is the Higher Education Fund. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Campus Lighting Over a period of years the University has upgraded campus lighting. Additional lighting is needed along Griffith and Clark Streets. The estimated cost is $154,000 and the fond source is the Higher Education Fund. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Lucille Norton Complex Gym Floor Resurface The gym floor surface in the Lucille Norton Complex has deteriorated and must be resurfaced. The gym in need of repair is the larger of the two located in the complex and is used for Kinesiology activity instruction. The estimated cost is $150,000 and the fond source is the Higher Education Fund The administration recommends that the president be authorized to sign associated purchase orders or contracts. Page 1 Appendix 4 Equipment Johnson Coliseum HVAC Replacement The Johnson Coliseum has two over thirty year old chillers in poor condition that supply cooling to the public portion of the building. Many parts for the units are no longer available. Salvage parts are used for unit maintenance. The estimated cost is $725,000 and the fund source is designated fund balance. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Johnson Coliseum Equipment Replacement The Johnson Coliseum is a multi-use facility that serves both athletic and academic purposes. In addition to athletic events, three university graduations and a freshman convocation are held each year. The coliseum has a public address system that is approximately thirty years old and needs to be replaced. In addition, a video screen at the north end of the coliseum needs to be installed. The estimated cost is $550,000 and the fund sources are designated fund balance, $450,000 and the Higher Education Fund, $100,000. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Turner Auditorium Light Dimming System The Turner Auditorium needs the light dimming system to be replaced. The auditorium is used for instruction related productions and fine arts events that feature and support student participation. The estimated cost is $150,000 and the fund source is the Higher Education Fund. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Steen Tower HVAC Replacement The HVAC system in the west tower of Steen Hall (17) is being replaced throughout the summer of 2008 as approved by the Board of Regents at the January 29, 2008 meeting. At the time of that approval the Board was apprised that it would be necessary to replace the same system in the east tower during the summer of 2009. The east tower houses up to 382 students. The replacement of the east tower system, which is original to the 1968 construction of the facility, will be scheduled to occur during the summer months of 2009 to allow full-occupancy of the hall during the fall 2008 and spring 2009 semesters. This project will also include the replacement of the air-handler that serves the lobby area of the residence hall. The estimated cost is $700,000 and the fund source is designated fund balance. The administration recommends that the president be authorized to sign associated purchase orders or contracts. Page 2 Stephen F. Austin State University HEF Budget Fiscal Year 2008-09 Appendix 5 Department Fiscal Year 2008-09 HEF Appropriation Instructional Capital Library Information Technology Services Information Technology Services Institutional Institutional Institutional Information Technology Services Institutional Admissions Turner Auditorium Kinesiology and Health Science Institutional Insitutional Institutional Information Technology Services Item/Project Amount Total $7,025,771 Stephen F. Austin State University Capital Budget Fiscal Year 2008-09 Appendix 6 Capital Initiative E&G Campus Deferred Maintenance Plan Banner Axcess Hardware, Software & Training Johnson Coliseum HVAC Replacement Campus Signage Steen Hall HVAC Replacement Johnson Coliseum Equipment Road Bus Contingency Campus Lighting Admissions Office Space Renovation Turner Auditorium Lighting Lucille Norton Complex Gym Floor Resurface Time Management and Reporting Software Total Capital Budget Board of Regents Stephen F. Austin State University Nacogdoches, Texas RESOLUTION DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT WHEREAS, Stephen F. Austin State University (the University) intends to make a capital expenditure not to exceed of $10,625,000 to complete the construction, equipping and furnishing of an early childhood research center on its campus in Nacogdoches, Texas (the Project), which is to be funded with proceeds of the issuance of Higher Education Fund bonds as authorized by the Texas Constitution, Art. VII, Section 17 and Texas Education Code Chapters 55 and 62; and WHEREAS, the University intends to expend an amount not to exceed $10,625,000 (the Expenditure) for Project costs funded from other legally available funds and intends the Expenditure to be reimbursed from proceeds of Higher Education Fund bonds to be issued by for the Project; and WHEREAS, under Treas. Reg. Section 1.150-2 (the Regulation), to fund such reimbursement with proceeds of tax-exempt obligations, the University must declare its expectation of such reimbursement before making the Expenditure; and WHEREAS, the University desires to preserve the ability to reimburse the Expenditure with proceeds of tax-exempt obligations; NOW, THEREFORE, THE UNIVERSITY HEREBY RESOLVES that it reasonably expects to reimburse the Expenditure occurring after the date of this resolution with the proceeds of the bonds to be issued hereafter by the University's Board of Regents, and this Resolution shall constitute a declaration of official intent under the Regulation. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of the July 15, 2008 meeting of the Board of Regents of Stephen F. Austin State University. This Resolution will be available for public inspection at the offices of the University at 1936 North Street, Austin Building, Office 315, Nacogdoches, Texas. Adopted/Rejected by a vote of i yeas, V nays, effective as of July 15,2008. ax Green, ChaiSir of Regents phen F. Austin State University MelVin White, Secretary Board of Regents Stephen F. Austin State University Board of Regents Stephen F. Austin State University Nacogdoches, Texas RESOLUTION AUTHORIZING A REQUEST FOR FINANCING Stephen F. Austin State University Campus Deferred Maintenance Reduction Plan WHEREAS, the Texas Public Finance Authority (the "Authority") has the exclusive authority to act on behalf of Stephen F. Austin State University (the "University") in the issuance of bonds pursuant to Texas Government Code, Section 1232.101 as amended; and WHEREAS, the University has been authorized to acquire, purchase, construct, improve, renovate, enlarge, or equip facilities, including roads and related infrastructure associated with a campus deferred maintenance plan of the University (the "Project") to be financed by the issuance of bonds pursuant to Texas Education Code 55.1758 in the aggregate principal amount not to exceed $10,000,000, and to renovate other facilities, with any portion of this amount not needed for the Project; and WHEREAS, the Board of Regents of Stephen F. Austin State University (the "Board of Regents") now desires to approve and authorize financing the Project, and authorize the President of the University (the "President") or his designee to submit a request for financing to the Authority to issue bonds in an aggregate amount not to exceed $10,000,000 to finance the Project and to take other actions related thereto. THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OF STEPHEN F. AUSTIN STATE UNIVERSITY THAT: 1) The University is duly authorized by law pursuant to Texas Education Code, Section 57.1758 to acquire, purchase, construct, improve, renovate, enlarge, or equip property, buildings, structures, facilities, roads or related infrastructures for the Project to be financed by the issuance of bonds in the aggregate amount not to exceed $10,000,000; 2) Dr. Baker Pattillo, President, or his designee is hereby authorized and directed to submit a request to the Authority to issue bonds in an aggregate amount not to exceed $10,000,000 to finance the Project as hereby specifically approved by the Board of Regents and further approved by the Texas Higher Education Coordinating Board as may be required; 3) The President or his designee is hereby further authorized to approve, execute, and deliver or cause to be delivered those documents and such other instruments including but not limited to the financing documents required by the Authority's rules, and to take such other actions as are necessary and appropriate in connection with the issuance, sale, or delivery of the bonds; 4) Due notice of the meeting and the subject matter of this Resolution was given as required by law; and a quorum of the Board of Regents was present at the meeting at which this resolution was considered. Adopted/Rejected by a vote of 1 yeas, DU nays effective as of July 15,2008. Max Green, Chair 'oard of Regents, Stephen F. Austin State University Melvin/Vhite, Secretary Boarg of Regents, Stephen F. Austin State University Board of Regents Stephen F. Austin State University Nacogdoches, Texas RESOLUTION DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT WHEREAS, Stephen F. Austin State University (the "University") intends to make a capital expenditure not to exceed $10,000,000 to engage in a deferred maintenance plan on its campus in Nacogdoches, Texas (the "Project"), which is to be funded with proceeds of bonds to be issued by the Texas Public Finance Authority (the "Authority") as authorized by Texas Education Code, Section 55.1758 (enacted by House Bill 153, Acts of the 79th Legislature, 3rd Called Session)); and WHEREAS, the University intends to expend an amount not to exceed approximately $10,000,000 (the "Expenditure") for Project costs funded from other legally available funds and intends the Expenditure to be reimbursed from proceeds of bonds to be issued by the Authority for the Project; and WHEREAS, under Treas. Reg. Section 1.150.2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the University must declare its expectation of such reimbursement before making the Expenditure; and WHEREAS, the University and the Authority desire to preserve the ability to reimburse the Expenditure with proceeds of tax-exempt obligations; NOW, THEREFORE, THE UNIVERSITY HEREBY RESOLVES that it reasonably expects to reimburse the Expenditure occurring after the date of this resolution with the proceeds of the bonds to be issued hereafter by the Authority, and this Resolution shall constitute a declaration of official intent under the Regulation. BE IT FURTHER RESOLVED that a copy of this resolution be spread upon the minutes of the July 15, 2008 meeting of the Board of Regents of Stephen F. Austin State University. This Resolution will be available for public inspection at the office of the Authority at 300 West 15th Street, Suite 411, Austin, Texas, and at the office of the University at 1936 North Street, Austin Building, Office 315, Nacogdoches, Texas. Adopted/Rejected by a vote of \ yeas, \) nays, effective as of July 15,2008. Green, Chair of Regents ien F. Austin State University rMelvift White, Secretary Boap of Regents Stephen F. Austin State University Appendix 10 Policies for Board Review July 15, 2008 p-l Appendix 10 P-2 Appendix 10 Academic Appointments and Titles (E-1A) Original Implementation: September 6, 1979 Last Revision: February 3, 2005July 15, 2008 The allocation of positions and appointments to fill positions is the responsibility of the provost and vice president for academic affairs as delegated by the president of the university. The dean of the appropriate college makes recommendations to the provost and vice president for academic affairs concerning the creation of new positions and appointments to fill existing vacancies. The faculty in each department participates in the development of staffing plans. All conditions of appointment are in writing at the time of appointment. The rank of initial appointment is based upon the qualifications of the appointee in relation to programmatic needs of the appropriate college academic unit and the university. In order to be appointed to categories 1 through 3, aa-individuals is-are expected to have completed the highest level course of academic study available in the discipline of his/her primary responsibility. Ordinarily, that would be a doctoral degree or a master's degree that is considered to be a terminal degree in the particular field. Additionally, all teaching faculty should meet faculty qualifications as prescribed by the Southern Association of Colleges and Schools. For the appointment of a faculty member or librarian, the appropriate category from the following list shall be used: Categories 1 through 5 are used for full-time appointments for an academic year and are the only positions creditable toward tenure. These positions are subject to the terms and conditions of the Tenure policy (E-50A). Categories 6 through 11 are used only for full-time or part-time appointments for a semester or a full academic year. Service in these non tenure track ranks is NOT creditable toward tenure and NOT subject to the terms and conditions of the tenure policy. See Academic Promotion policy (E-3A) 1. Professor The rank of Professor is held by an individual who has a sustained and distinguished recognized record of research^c/so/ar/y/creative accomplishments, effective teaching, and service to the academic and general communities and whose contributions to the profession or field are substantial and are recognized beyond the campus. 2. Associate Professor The rank of Associate Professor is held by an individual with a proven record of research/creative accomplishments, effective teaching, and service to the academic and general communities. 3. Assistant Professor P-3 Appendix 10 The rank of Assistant Professor is held by an individual who demonstrates the capability to produce research/creative accomplishments, teach effectively, and provide service to the academic and general communities. 4. Instructor The person appointed to the rank of Instructor may be hired without a terminal degree but with contract provisions specifying completion date. Appointments to this rank after August, 2005, are on tenure track and must go through the tenure process. The minimum criterion for appointment to the rank of Instructor at the university is a master's degree in the field in which the individual will be teaching. 5. Librarian I, II, III, or IV The minimum criterion for appointment to any rank as Librarian is a master's degree in library science from a school accredited by the American Library Association. An individual appointed to rank of Librarian II should have the demonstrated capabilities to be an effective and productive librarian and a contributing member of the academic and general communities as evidenced by substantial job accomplishments and participation in professional library organizations or professional service to the university or the community. An individual appointed to the rank of Librarian III should have a proven record of effective and productive librarianship and have made numerous professional contributions to the academic and general communities through presentations at professional meetings, professional publications, or service to library organizations. An individual promoted to the rank of Librarian IV should be a librarian whose contributions to the profession of librarianship are substantial and are recognized beyond the confines of the local campus to be of high quality. The applicant's professional contributions to the academic and general communities should be significant as evidenced by exceptional records of accomplishment in the lower ranks 6, Senior Lecturer Generally, the Senior Lecturer title is used for a full-time, nine-month position given to someone who has a terminal degree. Service in this position is not creditable toward tenure. 7. Lecturer Generally, the Lecturer title is used for a full-time, nine-month position given to someone who has not completed a terminal degree. Service in this position is not creditable toward tenure. 8. Adjunct Generally, the Adjunct title is used for a full-time or part-time position that is awarded on a semester by semester basis. This category is used to fill temporary vacancies. Service in this position is not creditable toward tenure. P-4 Appendix 10 9. Visiting (Rank): Professor, Associate Professor, Assistant Professor, Instructor or Lecturer These positions are full-time, nine-month or semester appointments depending on the circumstances. The visiting instructor may hold this position at another institution and does not hold a terminal degree. The visiting assistant professor may hold the assistant position at another institution, or may have recently completed the terminal or be ABD (all but dissertation). The visiting associate and visiting full professors shall have attained the rank of associate or full professor at another institution and must hold a terminal degree. Service in this rank is NOT creditable toward tenure. 10. Designated This category is used for part-time and/or full-time appointments. Appointees in this category may carry specially designated titles (assigned by the appropriate academic dean in consultation with the provost and vice president for academic affairs). The designated title should reflect the appointee's assignment. Designations such as the following are suggested examples: Clinical Instructor, Artist-in-Residence, Director of Bands, Research Associate, Librarian I T, II T, III T, or IVTArchivist. These librarian ranks are used only for temporary full time or part time appointments for a semester or a full academic year. Service in these ranks is NOT creditable toward tenure. 11. Graduate Assistant This rank is used only for appointments of enrolled graduate students in teaching, administration or research. Service in this rank is NOT creditable toward tenure. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: Policy E-3A, Academic Promotion^-; Policy E-50A, Tenure Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs P-5 Appendix 10 Academic Chair/Director Teaching Load (E-7A) Original Implementation: May 24, 1979 Last Revision: April 30, 2002July 75, 2008 The teaching load of et-academic department chairs/directors shall be determined annually by the dean in consultation with the department academic chair/director based on the changing needs and objectives of the department/yc/wo/. Such factors as number of faculty (full time equivalent [F. T.E.J), number of majors, and complexity of the departmeni/s'c/joo/ shall be considered in determining the teaching load of the academic chair/director. One possible example, which incorporates only the number of faculty members (F.T.E) in a given department/sc/zoo/, is provided below: No. offt*e«tty Members,F. T.E. (Including Chair) 1-10 11-15 Above 15 Calendar Year (12-Month Appointment) Combination of lecture, lab, or other type of instruction of 20-21 semester credit hours taught within the full academic year (September 1 thru August 31)(pe less than 6 semester credit hours in each fall and spring semester). Combination of lecture, lab, or other type of instruction of 18 semester credit hours taught within the full academic year (September 1 thru August 31 )&e less than 3 semester credit hours in each fall and spring semester). Combination of lecture, lab, or other type of instruction of 15 semester credit hours taught within the full academic year (September 1 thru August 31) Calendar Year (11-month Appointment Combination of lecture, lab, or other type of instruction of 17-18 semester credit hours taught within the full academic year (September 1 thru August 31) less than 6 semester credit hours in each fall and spring semester). Combination of lecture, lab, or other type of instruction of 14-15 semester credit hours taught within the full academic year (September 1 thru August 31) p less than 3 semester credit hours in each fall and spring semester). less than 3 semester crodit hours in each fall and spring semester). Combination of lecture, lab, or other type of instruction of 11-12 semester credit hours taught within the full academic year (September 1 thru August 31)(&e loss than 3 semester credit hours in each fall and spring semester). See also Departmental Administration policy for details regarding responsibilities, selection and evaluation. P-6 Appendix 10 Source of Authority; Vice President for Academic Affairs Cross Reference: Departmental Administration, E-10A Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-7 Appendix 10 Class Attendance and Excused Absence (A-10) Original Implementation: November 9, 1981 Last Revision: February 3, 2005July 15, 2008 Class Attendance Regular and punctual attendance is expected for all classes, laboratories, and other activities for which a student is registered. For those classes where attendance is a factor in the course grade, the-instructors shall make hisAmtheir class peliey-policies known on the syllabus in writing during the first week of the term and shall maintain an accurate record of attendance. Excused Absences Students may be excused from attendance for certain reasons, among these are absences related to health, family emergencies, and student participation in certain university-sponsored events. However, students are responsible for notifying their instructors in advance whenever possible for excusable absences. Students are responsible for providing timely documentation satisfactory to the instructor for each absence. Students with acceptable excuses may be permitted to make up work for absences to a maximum of three weeks of a semester or one week of a six-week summer term when the nature of the work missed permits. Whether excused or unexcused, a student is still responsible for all course content and assignments. In the case of absences caused by participation in university-sponsored events, announcement via My SFA by the Provost/Vice President for Academic Affairs will constitute an official excuse. Faculty members sponsoring activities which require their students to be absent from other classes must submit electronically to the provost and vice resident for academic affairs (VPAA) should submit as an attachment to an e mail a wfitteft-explanation of the absence, including the date, time and an alphabetical listing of all students attending to be posted on MySFA.to the office of the Provost/Vice President for Academic Affairs for publication. Source of Authority: Vice President for Academic Affairs Cross Reference: General Bulletin, Student Handbook and Activities Calendar Responsible for Implementation: Provost and Vice President for Academic Affairs P-8 Appendix 10 Contact for Revision: Provost/ and Vice President for Academic Affairs Forms: None P-9 Appendix 10 Commencement (A-ll) Original Implementation: February, 1984 Last Revision: February 3, 2005July 15, 2008 Stephen F. Austin State University will hold commencement ceremonies at the end of the fall, spring, and summer semesters. Arrangements for the ceremonies are the responsibility of the registrar. Selection of and arrangements for a speaker, are the responsibility of the president in consultation with the Commencement Speaker Advisory Committee. Because of cCommencement is an *s importance as-a-symbol of the university's core function., faculty members are encouraged to attend. In order to have adequate faculty representation of faculty at commencement, each permanent full time faculty members-ef the faculty isare obliged obligated to attend at least one commencement each calendar (January DQcembQr)academic year.T For faculty teaching in the second summer term semester, attendance at the August ceremony is required. Department Academic chairs/directors are responsible for assuring faculty members1 compliance comply with this-pro visions1 of this policy. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: None Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Forms: None P-10 Appendix 10 Faculty Code of Conduct (E-72) Original Implementation: April 28, 2005 Last Revision: July 11, 2005July 15, 2008 Purpose: This is to establish standards of conduct for the faculty of Stephen F. Austin State University. PROCEDURE 4rTax-supported colleges and universities must function in accordance with the public trust, and actions by faculty within them must be consistent with the execution of that trust. 3rThe following offenses are examples o/hereby defined to exemplify and define actions that are in breach of that trust: €bl. Plagiarism; br2. Forgery, unauthorized alteration or use of university documents, records, or identification materials; €r3. Knowingly furnishing false information to the university; dr4. The use of violent or other forceful methods to obstruct the functions of the university, which include teaching, research, administration, public service, presentations by guest lecturers and speakers, and other authorized activities; er5. Physical abuse of any person on university-owned or controlled property or at university-sponsored or supervised functions, or conduct that threatens or endangers the health or safety of any such person; f-6. Theft of or negligent damage to the university or to the property of a member of the university community or campus visitor; gr7. Unauthorized entry to or use of university facilities; h-8. Unlawful manufacture, distribution, dispensing, possession or use of controlled substance, or any substance the possession or distribution of which is regulated by federal or Texas law, except where the manufacture, distribution, dispensing, possession, or use are in accordance with the laws of each; *r9. Lewd, indecent, or obscene conduct or language on university-owned or controlled property or at a university-sponsored or supervised function; and plO. Violation of other promulgated university policies or rules. Procedures 3rl. Each faculty member is required to notify the university of any Felonious felonious Criminal criminal Conviction conviction no later than five days after such conviction. P-ll Appendix 10 4t2. Violations of the standards established in this policy can result in the assessment of a penalty ranging from an oral reprimand to separation from the university. Tenured and tenure-track faculty members are also subject to standards and procedures in Tenure Policy E-50A. $r3. Each fFaculty members employee shall bo are required to abide by the terms of this policy as a condition of employment. 6t4. Violations of the standards established in this policy should immediately be brought to the attention of the academic chair/directorp&sea to whom the individual is responsible and the dean of the college. The ptevestProvost and /Fvice ^president for ^academic ^affairs in consultation with the academic chair/d/recforpefsen and the dean will decide whether the allegation is true and what action should be taken. The university president is tho next superior lovol of administrator who will be fully informed of the allegation if thorp aro any further inquiries or required actions. Faculty members may appeal disciplinary action taken pursuant to this policy by following the appeal procedure outlined in Guarantees Relating to Matters other than Termination and Non-Renewal of Contracts E-26A or Tenure Policy E-50A. Source of Authority: President, Board of Regents Cross Reference: E-50A Tenure Policy , E-46 Discrimination Complaints/Sexual Harassment, C-42 Property Inventory and Management, B-l Use of University Facilities, E-5 Alcohol/Drug Free Workplace, E-26A Guarantees Relating to Matters other than Termination and Non-Renewal of Contracts Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost/ and Vice President for Academic Affairs Forms: None P-12 Appendix 10 Gift Reporting (C-15) Original Implementation: July 18,1981 Last Revision: July 10, 2007July 15, 2008 The following procedural steps should be used when depositing private funds. 1. All gifts payable to the university and its departments should be immediately delivered to the bursar's office for deposit and must be delivered in a university approved locked bag. 2. Information relevant to any gifts received in the form of cash, checks, money orders, or other forms of negotiable instruments will be forwarded to the Office of Development from the bursar's office for purposes of updating donor records and official acknowledgment and receipt of gift. The department receiving the gift should complete the "Gift Transmittal" form, attach any original documentation which accompanied the gift, and submit them when depositing the gift at the bursar's office. The bursar's office will forward the "Gift Transmittal" form and any original documentation included with gift to the Office of Development for gift processing within 24 hours of the deposit. Furthermore, the bursar's office will stamp each "Gift Transmittal" form with the date of deposit and initials verifying the gift has been properly recorded and deposited by the university. 3. Deposit of all negotiable instruments must be completed within 24 hours of receipt of the gift and must be accompanied by the "Gift Transmittal" form. Any exceptions must have approval by the vice president executive director for development. All exceptions approved by the vice president executive director for development must be reported to the president within 48 hours. 4. In-kind gifts, contributions other than cash, check or other readily negotiable security, retained in a department, program, activity center, or other university facility, should be reported by completing the "Gift-in-kind Report" form and forwarding it directly to the Office of Development. A comprehensive description of the gift, background information concerning the origin of the gift, value at the time of contribution and any correspondence or wishes of the donor, along with a photograph whenever possible, should be included with the completed form. For those in-kind gifts valued at more than $5,000, a written qualified appraisal must be submitted, which has been signed and dated by a qualified appraiser. 5. All gifts, negotiable and in-kind, will be acknowledged officially on behalf of the university by the Office of Development, and may also be acknowledged by the recipient and/or the president. Departments should not generate receipts for gifts unless approved by the vice president executive director for development so that duplicate receipts are not produced. P-13 Appendix 10 6. Gifts received by the university and made payable to the Stephen F. Austin State University Foundation, Inc. should be forwarded to the Office of Development for transfer and deposit to the foundation. 7. All eligible matching gift requests will be processed by the Office of Development upon recording the original gift of the donor. If any matching gifts are ineligible to be matched, the matching gift form will be rejected and forwarded to the department submitting the request. Cross Reference: None Responsible for Implementation: Vice President Executive Director for Development Contact for Revision: Vice President Executive Director for Development Forms: Gift Transmittal form, Gift-in-kind Report form (available in Office of Development) P-14 Appendix 10 Gifts, Loans, Endowments, and Bequests (C-16) Original Implementation: July 18, 1981 Last Revision: July 10, 20Q7July 15, 2008 Authority to accept gifts, loans, endowments and bequests made to Stephen F. Austin State University is vested in the president of the university by the Board of Regents. Gifts, loans, endowments and bequests to any entity of the university should be reported through normal administrative channels. The president of the university has been authorized to accept gifts under the following conditions: 1. A gift, loan, endowment or bequest which may require commitment of funds, personnel, space or other resources shall be approved by the president prior to any commitment of action on behalf of the university. 2. The university is authorized, with prior approval of the president and ratification by the Board of Regents, to accept gifts or devises of real property for the establishment of scholarships, professorships and other trusts for educational purposes provided such property will not require appropriations by the legislature for operation, maintenance, repair or construction of buildings. 3. Privacy of donor identity may be granted by the university with the exceptions noted by the Open Records Act or the Internal Revenue Service when public recognition is not desired by the donor. The terms under which any loan, endowment or bequest is offered and accepted shall be provided in a written agreement between the donor and the university. The general counsel of the university shall review any bequests made to the university prior to acceptance by the president. All original deeds of trust, wills, endowments, original records, etc., should be forwarded to the vice president executive director for development for safekeeping. The vice president executive director for development is the primary source of contact with people in the private sector for purposes of soliciting private funds. No individual or company may be solicited for any gift, loan, endowment, or bequest by any member of the faculty or staff of the university until that individual has presented the vice president executive director for development with a copy of the proposal or request for funds. Research grants or performance contracts which are privately funded are administered through the Office of Research Services, and are not under the provisions of this policy. Acknowledgment of Gifts P-15 Appendix 10 In order to insure accurate recording of all private support for the institution and to properly acknowledge private donors' gifts, the vice president executive director for development will coordinate the acknowledgment of gifts. Use of Gifts, Loans, Endowments and Bequests Gifts, loans, endowments and bequests made to Stephen F. Austin State University shall be used for the purpose designated by the donor. If a purpose is not specified by the donor, and the amount of the gift is $50,000 or more, utilization shall be as directed by the Board of Regents after consideration of recommendations by the president and the vice president executive director for development. If a purpose is not designated, and the amount of the gift is less than $50,000, utilization shall be as directed and approved by the president of the university. Gifts received by the university and made payable to the Stephen F. Austin State University Foundation, Incorporated, should be forwarded to the Office of Development for transfer and deposit to the foundation. No gifts or bequests to the university may be transferred to the Stephen F. Austin State University Foundation, Inc., the Stephen F. Austin State University Alumni Association, Inc., or the Stephen F. Austin Alumni Foundation, Inc. without petitioning a court of competent jurisdiction, as outlined under state law. Funds gifted to the university for a restricted purpose are considered a charitable trust. Legal title to such funds cannot be transferred to other entities, except as noted above. Under the authority of the Board of Regents, the president of Stephen F. Austin State University is empowered to negotiate and execute the sale of marketable securities donated to the university when such sale is directed or allowed by the donor of said securities. The proceeds of such sale shall be promptly deposited into a university account, to be used as indicated by the donor, and the details of the sale shall be reported to the Board of Regents at its next regular meeting. All in-kind or real estate gifts would require specific approval by the Board of Regents for liquidation to a university cash account. Restrictions on the expenditure of gift funds generally reside within the following three criteria: 1. A gift must be expended in accordance with the donor's wishes. 2. The expenditure of the gift funds must be for the demonstrable good of the institution. 3. The expenditure must provide no private gain to either the donor or the person controlling the expenditure of the funds. P-16 Appendix 10 The use of gift funds must meet all three criteria collectively. Some specific examples of expenditures from unrestricted gifts that may be for the demonstrable good of the institution, without private gain for the individual expending the funds, are as follows: 1. awards that recognize or promote faculty development, excellence in teaching, academic achievement, athletic achievement, scholarship, or service; 2. costs related to the promotion of the communication of intellectual ideas among students, faculty, staff and administrators of the university; 3. support of student events and activities sponsored by the university; 4. the recruitment of highly qualified students, faculty and staff; 5. costs related to the promotion of the exchange of ideas with community leaders regarding the role of the university and its programs in the community; 6. costs related to the conduct of accrediting agency visits, visits by other officials from other institutions or representatives outside higher education; 7. costs related to the support of continuing education activities. Examples of expenditures which may not meet the criteria established are as follows: 1. any expenditure that violates the restriction placed on the gift by the donor; 2. the procurement of private property for the personal, unofficial use of any faculty or staff member; 3. donations or other payments to a political party; 4. any other expenditure expressly prohibited by state statute. Questions concerning an expenditure meeting these criteria should be referred to the viee president executive director for development. Real or personal property acquired through gifts, loans, endowments or bequests is subject to the same management requirements as other state property. Disposal of any property acquired through gifts, loans, endowments or bequests shall be handled in accordance with state law and applicable university policies and procedures. Property acquired through gifts, loans, endowment or bequest can not be disposed of, sold, or transferred without written permission from the vice president executive director for development and the president. Publicity The vice president executive director for development, in coordination with the faculty/staff contact person, the donor, and the Office of Public Affairs, is responsible for coordinating all publicity related to gifts. Matching Gifts P-17 Appendix 10 Certain foundations and companies provide gifts to the university which match contributions made by their employees. For tax purposes, certification is required from the university that the gift of the employee has been received. The matching gift forms, which certify receipt of the gift, require the signature of the vice president for finance and administration or the vice president executive director for development or the president. Foundation Support The Office of Development has the responsibility of performing certain support functions for the Stephen F. Austin State University Foundation, Inc. This includes receiving, receipting, acknowledging, and reporting gifts received by the foundation, as provided in the Agreement between Stephen F. Austin State University and the Stephen F. Austin State University Foundation, Inc. Library Unrestricted gifts of books and other library related materials to Stephen F. Austin State University, not to include equipment such as tape recorders, etc., will not require the usual approval process as authorized in this policy. Definitions: 1. Gift. A gift includes the gratuitous transfer of cash, cash equivalents such as securities and negotiable instruments, and real or personal property which generates income or may be sold for cash, for the purpose of enhancing the university and its programs, without expectation of specific benefit by the donor. 2. Loan. Real or personal property furnished for the temporary use of the university. 3. Endowment. An endowment is comprised of a gift, in which the donors have stipulated that the principal must be invested and only the income used to fund a project or need. The principal remains intact in perpetuity, thereby continuing to generate income to be used by the university. Endowment funds are classified into four different categories: a. Permanent Endowments. These endowments are sometimes referred to as "true" or "pure" endowments and are assets designated by the donor to be held in perpetuity. If specifically stated in writing by the donor, the corpus assets of this category of endowments may never be spent and income derived must be expended in accordance with the written terms and conditions established by the donor and the university. Otherwise, the governing board may appropriate for expenditure, for the uses and purposes for which the fund is established, the net appreciation, realized and unrealized, in the fair market value of the assets P-18 Appendix 10 of an endowment fund over the historic dollar value of the fund to the extent allowed under the University Management of Institutional Funds Act or other applicable law. b. Term Endowment. In this category of endowments, the donor has specified that following a particular date or event, the assets of the endowment may be expended in accordance with the terms and conditions as specified. Until the passage of the specific date or event, this type of endowment will operate in a manner similar to the permanent endowment with the income used in accordance with the written terms and conditions established by the donor arid the university. c. Quasi-Endowments or Quasi-Funds. The Board of Regents may, with formal action, set aside certain institutional funds to be maintained as endowments. The formal action by the Board of Regents will specify the use of the assets and income derived, and set other terms and conditions relating to the fund. The Board of Regents may, with formal action, change the terms and conditions of the endowment including cessation of the endowment and the return of the assets to the original source of funding, or change the use or purpose as may be appropriate and authorized by law. d. Funds Held in Trust by Others. Some donors may choose to make income from endowment-type funds available to the university, but will leave the possession of the assets in trust with a third party. In this case, the endowment is not recorded as an asset of the university. In accordance with the Generally Accepted Accounting Principles (GAAP), the existence of the trust must be disclosed in the notes to the university's financial statements. A minimum gift of $10,000 shall be required to establish any endowment. An endowment can be initiated with an amount less than the stated minimum with the understanding that all future gifts and all income must become part of the endowment to assist in bringing the endowment assets to the $10,000 level, and if after five years from the date of the original gift, the value of the assets has not reached $10,000, the endowment may cease and the existing assets of the fund shall be transferred to a separately established Restricted Fund and expended consistent with the terms and conditions of the original gift. Specific minimum endowment levels for academic positions are established as follows: $1,000,000 - Endowed Chair or equivalent title, depending upon the area; $250,000 - Endowed Distinguished Professorship or equivalent title, depending upon the area; and $100,000 - Endowed Professorship or equivalent title, depending upon the area. P-19 Appendix 10 Cross Reference: Texas Education Code Chapters 101 & 95.34, Chapter 51, Subchapter A; Uniform Management of Institutional Funds Act, Texas Property Code, Chapter 163; Texas Public Funds Investment Act, Texas Government Code, Chapter 2256; Uniform Prudent Investor Act, Texas Property Code Chapter 117 Responsible for Implementation: Vice President Executive Director for Development Contact for Revision: Vice President Executive Director for Development Forms: None P-20 Appendix 10 Grants and Contracts Administration (A-56) Original Implementation: August 1, 2000 Last Revision: February 3, 2005July 15, 2008 The effective administration of contracts and grants is an essential operational function. The provost and vice president for academic affairs establishes and publishes procedures designed to assure that all research and sponsored programs are conducted in accordance with university policies and procedures; with laws and regulations; and with the provisions of the contracts and grants themselves. These procedures for the administration of grants and contracts are outlined in the Technical Assistance Manual published by the Office of Research and Sponsored Programs. Deans and academic ohdxxs/directors are responsible for reviewing proposals for grants and contracts and for assuring that the proposed commitments of the department and resources are feasible and realistic. Source of Authority: Provost and Vice President for Academic Affairs Cross Reference: pPolicy A-11.5, Conflict of Interest in Sponsored Activities; pPolicy A- 31.5, Misconduct in Research; pPolicy A-62, Human Subjects Protection; Policy E-9, Salary Supplements, Stipends and Additional Compensation; pPolicy A-68, Effort Reporting and Certification for Sponsored Activities; A 39 Research Enhancement Program, Technical Assistance Manual. Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs; Director, Office of Research and Sponsored Programs Forms: OSRP Proposal Clearance Form, Revision Clearance Form, Request to Establish m Account - External Grants and Contracts, Effort Certification Reports for Faculty and Salaried Employees Time and Effort Reporting Forms. P-21 Appendix 10 Hazing (D-16) Original Implementation: September, 1987 Last Revision: July H, 2005 July 15, 2008 Stephen F. Austin State University is unequivocally opposed to any activity by an organization or individual(s) within the organization that is herein defined as hazing. Definitions Hazing; Any intentional, knowing or reckless act occurring on or off campus by one person alone or acting with others, that endangers the mental or physical health or safety of a currently-enrolled or prospective student for the purpose of new member intake, being initiated into, affiliating with, holding office in, or maintaining membership in that organization. Hazing acts include but are not limited to: 1. any type of physical brutality such as whipping, beating, striking, branding, electronic shocking, placing a harmful substance on the body, or similar activity; 2. any type of physical activity such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics or other activity that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student; 3. any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug or other substance that subjects the student to an unreasonable risk of harm or that adversely affects the mental of physical health of the student; 4. any activity that intimidates or threatens the student with ostracism, that subjects the student to extreme mental stress, shame, humiliation, that adversely affects the mental health or dignity of the student or discourages the student from entering or remaining registered at the institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to the acts described in this policy; 5. any activity that induces, causes, or requires the student to perform a duty or task which involves a violation of the Penal Code. Committing an Offense: The organization and any individual involved in hazing commits an offense by: 1. engaging in hazing; 2. soliciting, encouraging, aiding or directing another engaging in hazing; 3. intentionally, recklessly or knowingly permitting hazing to occur; P-22 Appendix 10 4. having first-hand knowledge that a specific hazing incident is being planned or has occurred and failing to report said knowledge in writing to the judicial officer. Organization Hazing Offense: An organization commits an offense if the organization condones or encourages hazing or if an officer or any combination of members, pledges, or alumni of the organization commits or assists in the commission of hazing. Consent: It is not a defense to prosecution of an offense that the person against whom the hazing was directed consented to or acquiesced in the hazing activity. Penalties - University Individual: Each individual committing an offense is subject to university penalties ranging from probation to expulsion. Organization: Student organizations committing an offense may be placed on university probation and are subject to withdrawal of university recognition. Penalties - Criminal Individual: Penalties relative to criminal prosecution range from a fine of $2,000and/or 180 days in jail for failure to report a hazing incident to a fine of $10,000 and two years in jail for an incident which causes the death of a student. Organization: The student organization may be penalized with a fine of up to $10,000 or double the expenses involved due to the injury, damages or loss. Notice of Policy To General Campus Community: This policy shall be published in the General Bulletin, on the SFASU Website, and in the Schedule of Classes so as to cause all students to be aware of the provisions of this policy. Of Offenders: A list of organizations that have been disciplined for hazing or convicted for hazing on or off campus during the previous three years shall be included each time this policy is published. The three-year publication will begin as soon as an organization's name can be placed in the first available printing of one of the above named publications. A date in parenthesis following an organization's name will indicate the last year the organization will be included. P-23 Appendix 10 Source Of Authority: V.T.C.A., Education Code, sees. 37.151 to 37.157; V.T.C.A., Education Code, sees. 51,936; Board of Regents; President; Vice President for University A rmiffi J. 1.11UU kj Cross Reference; SFASU Web pages, General Bulletin Contact For Revision: Judicial Officer Forms: NonoCmssReference; V.T.C.A., Education Code, sees. 37.151 to 37.157; V.T.C.A., Education Code, sees. 51.936 Responsible for Implementation: Vice President for University Affairs Contact for Revision: Dean of Student Affairs Forms: None P-24 Appendix 10 Memberships (C-17) Original Implementation: September 1, 1982 Last Revision: October 20, 2005July 15, 2008 Al 1 memberships are held in the name of the university. Memberships that clearly relate to the university as a whole may be paid from the university's Institutional Membership account, subject to available funding and president's approval. Memberships relating to specific departments or functions are funded from departmental or college accounts. Requests for approval of mMemberships must be are-processed electronically through the university's online -/Financial Records- ^System. (FRS) using Requisition Type fDM'.- Al-1 memberships must be approved at the president's or vice president's level. This approval may not be delegated. Memberships to be funded from the university's Institutional Membership account must be routed to the president's office for requisition entry. Memberships in a Chamber of Commerce may not be purchased with state funds. Source of AuthorityCmss Reference : Texas Government Code, Section 2113.104: State Comptroller Purchase Policies and Procedures Guide, July 2004, Section 2.036f President; Vice President for Finance and Administration. Cross Reference : Purchase Requisition, Policy C 30 Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Director of Purchasing &and Inventovy/HUB Coordinator Forms: None P-25 Appendix 10 Off-Ceampus Credit Classes Courses (A-34) Original Implementation: September 8, 1978 Last Revision: July 11, 2005 July 15, 2008 The UnivQYsityStephen F. Austin State University recognizes that offering off-campus credit classes courses as an important responsibility to the citizens of Texas. As part of this responsibility, the university offers off-campus credit courses designed to meet the educational needs of its clientele of the community it serves. General policies for offering off-campus credit coursesete&ses: &a. All off-campus classes courses offered must be approved by comply with the policies and procedures of the Texas Higher Education Coordinating Board (THECB) and any regional and professional accreditation requirements-end meet its guidelines for the conduct of such classes. The responsibility for submitting a proposed off-campus credit courseetetss rests with the dean of the college offering the class course in collaboration with the Distance Education Coordinator in the Office of Instructional Technology (OIT) and the Provost and Vice President for Academic Affairs (VPAA). -£•6. Each department Academic chains/7-directors1, and academic deans proposing to offer a**-off-campus class courses has- must notify and work with OIT who is responsible for overseeing THECB notification and reporting procedures, the responsibility, in conjunction with the appropriate department chair/division director, of informing the Distance Education Coordinator by the approved methods and deadlines for course requests, of the intention to offer the class so that peer institutions may be notified according to Coordinating Board rules. Deans and department academic chairs/division directors are also have the responsibility of responsible for scheduling the etetsscourses, reserving space at reasonable cost, and-managing the-budgets* related to courses and all instructional aspects of the off-campus courses being offered, that class. Each class must have at least ten (10) students 8.A department offering an off campus class is responsible for the instructional aspects of the class including staff, content, materials and evaluation as well as for student advising, registration, and degree plans. Because off-campus instruction makes demands on faculty time and energy beyond that required for on-campus instruction, additional compensation is appropriate. The responsibility for establishing the schedule of compensation rests with the Provost and Vice President for Academic Affairs, academic dean and VPAA Source of AuthorityOms Reference: Texas Education Code, Title III, sub-Title A, Chapter 51, Subchapter C, Sec. 61.051; and Provost and Vice President for Academic P-26 Appendix 10 Responsible for Implementation: Provost and Vice President for Academic Affairs Contact for Revision: Provost and Vice President for Academic Affairs Cross Reference: None Forms: None P-27 Appendix 10 Petitions and Handbills (D-25) Original Implementation: July, 1980 Last Revision: October 30, 2007 July 15, 2008 These rules shall govern the circulation and distribution of all petitions (a document embodying a formal written request made to an official person or organization) and handbills (a printed sheet that is distributed by hand), on university property. 1. Students, employees, and their approved organizations may circulate and distribute petitions and handbills on university property, except in academic buildings unless otherwise authorized by law. 2. Visitors, defined as any person who is not presently enrolled as a student nor is presently employed by the university, may circulate and distribute petitions and handbills in assigned areas of campus upon approval. 3. Students, employees, and their approved organizations shall require no previous approval to circulate or distribute petitions and handbills on university property so long as the individual or group(s) sponsoring the petitions or handbills is clearly identified in writing on the material itself All persons or organizations seeking to distribute a petition or handbill without identifying information must complete a registration form with the Office of Student Activities and deposit a true and correct copy of the petition or handbill to be circulated or distributed. As a condition of approval, the individual or authorized organizational representative completing the registration form must permit the university to release their name and contact information contained on the registration form to any requesting parties. 5. Areas and times of circulation and/or distribution are as follows: a. Students, employees, and their approved organizations may circulate and distribute properly registered petitions and handbills on university property at any time and in any location, except in academic buildings unless otherwise authorized by law. b. Visitors may circulate and distribute properly registered petitions and handbills in the area of campus assigned as a part of the registration process. On the days visitors have been approved to be on campus, they may circulate and/or distribute petitions and/or handbills between the hours of 8:00 a.m. and 7:00 p.m. on the days registered for. c. Handbills may not be placed on parked vehicles or any other stationary object, (i.e., table, bench, etc.) as a means of distribution. I 6. Registration must be made through the Office of Student Affairs Activities at least twenty-four (24) hours in advance to facilitate orderly scheduling of the circulation and/or distribution area(s). P-28 Appendix 10 7. Circulation and distribution by all parties must be conducted in compliance with these rules and university policy and must not: a. result in a breach of peace or violation of law b. interfere with the free and unimpeded flow of pedestrian and vehicular traffic; or c. materially disrupt or interfere with the normal activities of the university. S.Each petition and handbill to be circulated or distributed on university property must identify the person or organization displaying or distributing it. The person or organization circulating or distribution these materials shall clean and remove any litter which results from this activity. No person or organization may circulate or distribute a petition or handbill that: a. violates the university's policy on solicitation; b. contains material that is obscene or libelous; or c. advocates the deliberate violation of law. For the purposes of this section "advocacy" means preparing the group addressed for imminent action and steeling it to such action, as opposed to the abstract espousal of the moral propriety of a course of action. All decisions regarding prohibition of a petition or handbill based on content would follow the procedures outlined in the signs policy, D-31 Section V. 14t10. In addition to these rules, petitions and handbills to be circulated and distributed by students, faculty, and staff, and their approved organizations, in: a. residence halls must comply with the rules governing residence halls; and b. the Baker Pattillo Student Center must comply with the rules governing this building and its grounds. £2r//.These rules do not apply to: a. the university, and its agents, servants, or employees, acting in the course and scope of their agency or employment; and b. the Stephen F. Austin State University Alumni Association and the Stephen F. Austin State University Foundation. Cross Reference: Stephen F. Austin State University Policy D-31 Responsible for Implementation: Vice President for University Affairs Contact for Revision: Dean of Students Affairs Forms: Registration Form - Student Affairs/Student Activities P-29 Appendix 10 Pineywoods Piney Woods Conservation Center (B-26) Original Implementation: September 1, 1986 Last Revision: July 11, 2005July 15, 2008 The provisions of University Policy B-l, Use of University Facilities, govern the use of all buildings, facilities, equipment and grounds, hereinafter referred to as facilities, under the control of Stephen F. Austin State University. That policy provides that the university may establish additional procedures for the reservation and use of specific facilities; therefore, the following provisions apply to the Piney Woods Conservation Center. Reservations for the Piney Woods Conservation Center (PWCC) must be made with the Program Coordinator, (936) 584-2412, 336 County Road 473, Broaddus, TX75929, or the Arthur Temple College of Forestry and Agriculture, (936) 468-3301, P.O. Box 6109, Nacogdoches, TX75962-6109. Reservations 4t3.A deposit is required to hold reservations for a specific date. The deposit may be waived for state agencies. ^/.University colleges, schools, departments and sponsored programs must submit an I.D.T. account number for deposit and billing purposes. £J.The deposit or I.D.T. account number is submitted to the PWCC Program Coordinator with a letter detailing the following: 4ra. title and nature of program ^a.name, phone number and address of program contact person ^.estimated number of participants 4?a. arrival and departure dates and times Sra. number of meals 6rtf. number of participants by smrgender for dorm assignments ^-a.special requests, i.e., menu preferences, sack lunches, number of classrooms, etc. Confirmation Sri. A letter or e-mail of confirmation is returned by the program coordinator. 9rl.A final count of participants is due to the program coordinator of the PWCC no later than seven (7) days prior to the event. Billing Each group is responsible for collecting meal and housing fees for its program. The PWCC will submit a statement at the completion of the program based on the reservationactual number of participants per meal and per bed occupied. Payment is due no later than 10 days after receipt of the bill. P-30 Appendix 10 Checks should be made payable to Stephen F. Austin State University and mailed to Office of the Bursar, P.O. Box 63007, Nacogdoches, TX 75963-9918. Minimum To maximize use of the PWCC, a twenty-person minimum is required for all groups. Smaller groups may be accommodated at a higher rate or scheduled simultaneously with another group using the facility. Day and evening programs only (with no overnight reservations): The facilities of the PWCC are availab