The VMware Academic Program, provided as a service to the UAB STEM Community through UAB IT, accelerates instruction and research in the rapidly expanding area of virtualized infrastructure by providing faculty and students involved with science, technology, engineering, and math courses (STEM) with access to the virtualization technologies most widely used in commercial production environments. Access to the VMWare Academic Program is through an external webportal managed by UAB IT.

The VMware Academic Program, provided as a service to the UAB STEM Community through UAB IT, accelerates instruction and research in the rapidly expanding area of virtualized infrastructure by providing faculty and students involved with science, technology, engineering, and math courses (STEM) with access to the virtualization technologies most widely used in commercial production environments.

STEM Faculty can use VMware software under specific usage guidelines in a variety of areas of academic research and classroom instruction.

STEM Students can use this software free of charge for one year with yearly renewals as part of qualified coursework or research projects.

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With UAB's annual subscription qualified members of the academic community in a STEM course can utilize the VMware Academic Program in the following areas:

Instruction – STEM Faculty within member institutions gain access to VMware software licenses free of cost for the purpose of classroom instruction. STEM Students taking qualified courses can also install program software on their personal computers.

Research – STEM Faculty within member institutions gain access to VMware software licenses free of cost as a part of their research projects. Program software can be installed in research labs (open a ticket with AskIT (uab.edu/askit) to inquire about lab installations) as well on the personal computers of faculty and students involved in research projects.

Use of VMware software for instruction and research is governed by specific program guidelines and the conditions described within the VMware Academic Program EULA (End-User License Agreement) and all faculty/students installing VMWare products should be familiar with the licensing and comply. The use of software for infrastructure purposes is governed by the VMware Commercial EULA and not included under this Academic Program.

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{slide=What are the Licensing/Compliance Requirements for Using the VMWare Products?}

VMWare maintains strict compliance guidelines for the Academic Program and the following links are provided to ensure that specific licensing details are always the most up to date version and available to the UAB Community. Each user of this program is responsible for ensuring they understand and are in compliance with the licensing requirements at all times.

The free single use licenses provided through The VMware Academic Program may be used for instruction and non-commercial research only. Please refer to the definitions of instructional and research use below

Lab licenses may only be installed in lab environments where the lab is primarily used for instructional and research purposes.

Program software installed in shared lab environments can be used across different courses offered by different faculty members.

Faculty members as well as staff directly involved in administering systems and providing support for program software may install the software on their personal computers

Students taking qualified courses or conducting research can access program software within lab machines or download programs software on their personal computers. Students receiving licenses through a qualifying course or research project may use the licenses after the course or project is concluded.

Multiple academic groups in an institution may join the Program if each group meets the eligibility requirements.

Every copy of the software must be a true and complete copy and it must include all copyright and trademark notices. All software made available must include all of the files.

Examples of Unacceptable Use

Students who are in an approved department but are not taking courses that lead to credit or a certificate or who are not involved in relevant research projects are not eligible to use the software.

Students, faculty members, or other parties that received a license under the program but no longer attend or are employed by the institution.

Staff members who are not directly involved with system administration related to the program, such as administrative assistants, may not install the software on their personal computers.

Software that is part of the program may not be shared with non-approved departments. However, it may be installed on shared labs if the approved department's students regularly use that lab.

The designated Program Administrator for the member approved may not be a teaching assistant or a student. However, teaching assistants or students may help the Program Administrator with the program.

The software provided by VMAP may not be sold, rented, leased, or transferred to any third party including contractors, consultants, other companies, and other department personnel.

Software cannot be used for infrastructure purposes. Licenses acquired through the VMware Academic Program are for instructional, research and personal use only.

The software provided by VMAP may not be used for any purpose outside of instructional, research and personal use.

vSphere licenses provided under this program may not be used for desktop virtualization.

Use of free VMware software for instruction and research is governed by the specific program guidelines and the conditions described within the Academic EULA and the use of software for infrastructure purposes is governed by the VMware EULA for each of the products.

Definitions of Instructional, Research and Infrastructure Use

Instructional use is defined as conducting educational classes, labs, or related programs for teaching or learning concepts related to the products that are part of this program.

Research use is defined as conducting not-for-profit research projects.

Infrastructure use is defined as use of software as a part of the institution's or department's infrastructure that's not intended for specific classroom instruction or research project

IMPORTANT: These guidelines are provided for your convenience only. Please refer to the VMware Academic Program EULA for specific license rights.

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{slide=What Products are Included?}

For STEM students and faculty/staff

VMware Workstation

VMware Fusion

VMware Player

VMware eLearning

VMware Sales Professional Certification

For STEM faculty/staff only

VMware vSphere Enterprise

VMware vCenter Server Standard

VMware vCloud Director

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{slide=How to Obtain Software}

Software is available by download only to faculty/staff/students via the website below. Logon using your BlazerID and Password. UAB will validate your participation in the program and pass the appropriate information to the web store. All UAB users can logon to the site, but only those faculty/staff/students validated as STEM will be allowed to actually order products.