Print Management Software

We offer all of the major print management platforms.

Secure Printing

Instead of your print job being instantly output, it will wait for you to authenticate at a print device in order to ensure it is printed securely and confidentially.

Follow Me Printing

Rather than print to a specific printer, printing to a ‘follow me’ queue. A user can then go to any enabled device in the building or company and retrieve their print job by logging in – the print job follows them.

Server-Less Printing

If your infrastructure demands are such that you don’t want, or cannot have localised print servers, then print management systems will allow you to implement a print service without this tier of servers.

BYOD (Bring Your Own Device)

Printing is often one of the major considerations when implementing a BYOD policy, however, a print management system allows you several options for users without necessarily having to allow the devices onto your domain.

Guests & Contractors

Need to give non-company staff the ability to print or scan documents when working on projects but don’t want them to access the domain or hassle other users? You can implement temporary passes with restricted functions to allow users access to MFD’s and print devices.

Cloud Printing

Whether you are utilising a full cloud infrastructure such as Microsoft Azure or a specific cloud application such as Google Docs, printing needs to be considered and properly administered. Utilising the right print management platform can assist with aligning the print fleet with the wider infrastructure plans.

Secure Scanning

Create audit trails of scanned documents to ensure that the correct staff are viewing and sharing documents appropriately. Lock down the ability to be able to scan documents to external email addresses to ensure data integrity within the business.

Secure Copying

Remove the ability for certain documents to be copied, for instance, those under embargo or restricted to certain users.

Quotas & Budgets

Giving individual users, workgroups or departments quotas for print & copy usage can assist in driving down costs. This can be reinforced by presenting a pop up each time a print or copy is produced and showing a reducing balance.

Reporting

There is a huge amount of reporting available around almost every thinkable metric to do with MFD usage. The reports can be scheduled to any combination of staff on a regular basis and also feed into us in order for us to help manage the devices proactively.

Monitoring

Having status reports from all print devices feed into our service desk, allowing us to monitor exactly what is happening within the printer environment with real-time alerts and information.

Security

With many built-in security features, even triggering alerts to key staff in the event of a potential breach, print management systems form another secure layer of protection for businesses concerned about data security and confidentiality.

Mobile Printing

Submit print jobs from any mobile device using a designated email address. Additionally, apps are available for iOS, Android & Windows phones & tablets, all conforming to centralized rules.

Routing

In a mixed hardware fleet, it is important to ensure that jobs are completed as efficiently as possible and print management software allows jobs to be re-routed to a different device if it will be less costly.

Rules

There are many different rules able to be implemented, for example, ‘Any print jobs from Outlook will be in black & white and double-sided’. These can be used to force users to adopt certain behaviours in line with a print strategy.

Scanning Integration

More comprehensive print management platforms allow you to scan natively into certain applications such as financial applications, CRM’s, ERP’s etc, speeding up and simplifying document-intensive processes.

Giving our service team, as well as your own IT help desk, real-time information with which to assist the business in maintaining uptime of the devices is critical. A wealth of information is available either ad-hoc or at scheduled intervals.

User Authentication

The ability to login to print devices using a multitude of methods including PIN, swipe card, door fob or fingerprint.

Cost Centres

If the cost of printing & copying is wanting to be allocated to certain internal cost centres, or even external project codes, this can all be synchronized and managed accordingly – even integrating with a finance system to generate bills if necessary.

ABOUT US

United Business Group is a hugely dynamic office technology, managed services company.

We operate our 4 divisions to bring a complete offering of office technology services to businesses throughout the UK.

Our huge wealth of experience, built up over the last 30 years, gives us fantastic insight into the problem areas of the UK and global businesses. We have built our extensive portfolio specifically to help address these issues.

Being completely independent allows us to cherry pick the right products and services for each of our customers and behind them, all our highly knowledgeable and hardworking staff ensure that they continue to work with the upmost reliability.

Testimonials

Fire & Security

“I’ve known and worked with United Business Group for a number of years and we have been very happy with their services. We are not a big company but are treated with respect and courtesy throughout this time. We upgrade our print solution every few years and have also been supplied with our own ID card machine. We would happily recommend United Business Group to our customers and partners.”

Managing DirectorBespoke Detection Services Ltd

Education

“Our experience has surpassed expectations from start to finish. As a large school, we are always looking to make savings wherever possible and the level United Business Group have gone to in order to find and realise the savings has made a huge difference. On a yearly basis, we continue to save tens of thousands of pounds and this is thanks to their detailed and highly professional process and service. We are particularly impressed with their response should there be any issues.”

Business ManagerThe Regis School – United Learning

International Charity

“I cannot say enough about how great United Business Group have been since our relationship started. It is important for us to work with suppliers who are not only professional and trustworthy but who also provide accurate, prompt and courteous services. Their staff have accomplished these traits during our relationship over the years, and we are very pleased with their professionalism and added human touch whenever we call. We are also very impressed with their impeccable customer service and follow-up, and we will be recommending them to others.”

IT Support Service ManagerChristian Aid

Financial Services

United Business Group has been pivotal in helping our business move away from our incumbent supplier, due to the lack of care and response. Not only did they fully investigate and supply the correct solutions, they did this, with ease, across various U.K. Sites, without disruption or downtime, helping the company move forward with new technologies and under budget.

One year on from migration and installation, our savings have been incredible. I would not hesitate in recommending them to anyone, no detail was too small, they truly are a front-runner, unlike others that just want your business. They continue to improve on services and are very proactive, helping the business move forward.

Lead Systems Support ManagerArrow Global Group Plc

Financial Services

We have been using United Business Group to supply our photocopier needs for the last 15 years. We are always impressed by the speed of response and the friendly attitude of all United Business Group’s service and engineering staff. We would highly recommend this company.

Partner at Rothmans Chartered Accountants

Property

I have worked with United Business Group for over 20 years and always found them to be extremely helpful, friendly and effective. It’s refreshing to deal with a company that spends time finding a suitable solution for our needs and not just the most profitable one for them. They are always on hand to provide excellent support to keep our business running efficiently!

Managing Director Lawson Rutter Estate Agents

Security

We at AP Security have worked with Terry and United Business Group for over twenty years and during that time we have taken delivery of many machines as our business has expanded.

I would truly recommend them to provide their services. They are extremely dependable and reliable. We first started dealing with them when we purchased printer/copiers and over the past few years, they now look after our I.T. needs as well as our PAT testing.

Director AP Security (APS) Ltd

Sports Management

United Business Group has been providing our managed services and printing needs for over 10 years. The team have always provided an outstanding level of customer service and we would highly recommend United Business Group to our business associates.

ManagerACE Group International

Financial Services

We are really pleased with our new printers in our Maidstone office and have enjoyed working with United Business Group on this project. They’ve impressed us from the beginning to the end!