Saturday, September 21, 2013

Programme Accountant Job vacancy in Kenya Naironi

Job Title:Programme Accountant

Location:Nairobi Kenya with frequent travel to the field

Department:Finance

Reporting:Finance Manager, Trocaire Kenya

Trocaire and Description of the Finance Dept Established in 1973, Trócaire is the official overseas development agency of the Catholic Church in Ireland and operates as an international NGO with national offices in over 20 countries worldwide.

We work with some of the world’s poorest people, supporting communities and delivering long-term change to people’s lives working on issues around livelihoods, human rights, gender equality, HIV, policy research & advocacy, climate change and emergency relief.

The Nairobi office was established in 1994 and the country programme has grown significantly since that time. Trócaire implements all its programs through a range of partners, including faith-based organisations

The Finance department is responsible for ensuring sound management of financial resources entrusted to the Kenya office and ensure that there are effective procedures in place to facilitate internal controls and accountability of grants provided to implementing partners.

Within the confines of the global partner capacity development framework, develop and implement a Country Capacity Building Strategy for governance and financial management interventions.

Research, collate and develop relevant capacity building tools and materials eventually assembling a robust resource centre.

Lead in providing support to Trocaire finance and program staff in enhancing their governance and financial management capacity building skills.

Contribute to and facilitate inter-organizational learning on our collective capacity building efforts, including providing inputs that will help in improving such efforts at both national and Trocaire global levels

As required, work with PO’s in addressing all other institutional capacity building aspects of partner organizations

Supporting all Trocaire Kenya’s Grants Management Processes – 15%

Working closely with the Finance Assistant – Programmes, Programme Officers and the Country Programme Manager:

Under the coordination of the respective PO’s, participate in partner selection processes including risk assessment and any required systems reviews/audits

Participate in partner planning processes including the review of their budgets alongside submitted proposals, providing input into development of Grant Agreements, budget revisions and/or amendments.

Under take partner pre-award trainings around Trocaire/donor regulations & requirements/tools/processes and other expectations, including generally accepted international financial management practices.

Follow up on resolving all arising audit issues and ensure that there is full implementation of all agree audit recommendations

Support PO’s in arranging for project (donor specific) audits of partners as well as liaising with those partners on their statutory audit obligations

Regularly update PO’s on partner reporting status, expenditure patterns with respect to agreed budgets, results from expenditure verifications as well as those from under taken audits, including development and use of both audit and financial reporting trackers

Analyse, alert and advice PM/PO’s on financial risks that would impact on programmes.

Assist and suggest improvement to work processes and increase efficiency within the programme function.

As called upon by the country management, undertake fraud & irregularity investigations within identified partners

Assist the FM and programmes in the preparation of (all) accurate and timely donor financial reports

Support programmes in any arising external and internal control audits as required and in the implementation of recommendations both internally and with partners.

Perform program financial information analysis and advice management on appropriate courses of action

Undertake documentation of the experience of capacity development initiatives and share these with PO’s and management, promoting learning and improvement

Keep abreast of new technical initiatives and knowledge within global institutional capacity building efforts and disseminate these to staff (repeated)May be called upon on secondment to support particular partners or even other country offices within the confines of this JD

Any Other Duties

Any other duties as may be assigned

Expected Outputs

Robust Capacity and Risk Assessment Reports

Robust Capacity Building (CB) Plans (Signed)

Robust Capacity Building Development Schedule

Regular (Monthly) reporting on the status of the CB Development Schedule

Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment

Ability to work both independently and as part of a team

Excellent interpersonal and team dynamics skills

Core Values and Critical Competencies

Effective at achieving desired results, striving always at excellence

Mature, honest, diplomatic and a positive attitude

Proactive and reliable with the ability to command respect and grace among peers and at all levels of organizations, including ability to comfortably interact with the highest hierarchy within an entity

Work effectively and cooperatively with others towards shared goals, establishing and maintaining principle-centred working relationships and possess excellent planning and organization skills

Convey information and ideas clearly through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain their message.

Demonstrate ability to use innovative approaches, strategies and personal initiative.

Grade & Salary: Kenya Salary Scales

How to Apply:

If you meet the above selection criteria, please send your curriculum vitae and a covering letter to HR@trocaire.or.ke latest by 4th October 2013.

Only shortlisted candidates will be contacted.

Trócaire’s recruitment and selection process reflects its commitment to the People in Aid Code of Good Practice. Prospective applicants must be committed to safeguarding children and vulnerable adults against all forms of abuse and harm and must sign Trócaire’s Safeguarding Programme Participants Policy.