Prodware Privacy Policy

We take the protection of your personal data very seriously. In this privacy policy, we provide information about how your personal data is processed and used, as well as your rights in connection with your personal data.

Who are we?

As used in this privacy policy, “Prodware”, “us”, “our” and “we” refer to the Prodware Group and/or one or more of its member companies that may process your personal data. Each member company in the Prodware Group is a separate legal entity. The data controllers of your personal data are one or more of the member companies listed here.

What personal data do we collect?

Collection of personal data generally occurs via multiple sources throughout our website, emails, telephone contact, and in person at an event. We also collect personal data through our interactions with you.

Website:

Contact forms

Document downloads

Surveys/Questionnaires

Inquiries and customer returns

Cookies

Knowledge cycles

Quick scans

ERP/CRM analysis

Emails:

Newsletters

Invitations

Customer satisfaction surveys

Telephone:

Customer contact requests

Inquiries

Customer satisfaction interviews

In person:

Meetings at events/tradeshows

Depending on the type of source, we collect your first name, last name, phone number, email, company name, position and other business contact details. In the event you contact us, we will also collect the information provided by you.

We keep a report of traffic data that is automatically recorded by our server, such as your IP address, the URL visited before our site, as well as other pages visited. We also collect statistics about the site, such as the most viewed pages and the frequency of visits. We cannot identify an individual from the traffic data or site statistics, unless you log into your own account on the site.

Why do we process your personal data?

The collection of your personal data allows us to operate effectively and provide you with the best experience with our services, as well as a variety of other purposes described below:

While processing your personal data we rely on one or more of the following legal grounds:

Necessary for entering into, or performance of the contract with you

Compliance with a legal obligation

Our legitimate interests in effective and lawful operation, development and improvement of our businesses, products and services

Your consent

Personal data relating to business contacts may be used for the following purposes:

To manage our contractual relationship

To develop our services (such as identifying client needs and improvements in service delivery and learning more about a client relationship management. This may include sending questionnaires and surveys as well as requesting feedback from existing customers)

To analyze and evaluate the strength of business interactions

To conduct and apply data analytics to business operations to describe and improve business performance as well as enhance customer experience

To administer and manage IT systems, websites and applications

To provide information about similar products and services

We may also use your personal data to:

Provide requested products or services

Respond to any inquiries, or requests regarding our services

Market our products and services

Comply with legal requirements

We will only use your personal data for the purposes provided in this policy, or any purposes reasonably compatible with the original purpose for which it was collected, or if there is an alternative legal basis for further processing.

Security

We are committed to providing the highest levels of security for your personal data. We keep your information safe by taking appropriate technical and organizational measures against unauthorized or unlawful processing and against accidental loss, destruction or damage.

Prodware monitors its IT and communications systems through a variety of automated tools. The primary purpose of this monitoring is to protect Prodware, its employees, customers and business partners.

Marketing

Your personal data may be used for marketing purposes, which includes any communications regarding Prodware products and services. In the case where your explicit consent is legally required in order to obtain marketing communications, we will only send you such communications if you have provided consent.

We retain contact information on our marketing lists until an individual opts out. If you choose to opt out, we may retain limited information sufficient to identify you so that we can honor your opt out request.

You may contact us at any time to request that we stop sending you marketing communications. If you would like to unsubscribe from mailing lists or subscriptions, you may also follow the “Unsubscribe” option provided in every email communication sent to you to either stop communications altogether, or specify which types of communications you are no longer interested in.

Sharing your information

We share your personal data with your consent or as necessary to provide any product or service you have requested.

We share your personal data with other Prodware group members where necessary in connection with the purposes described in this privacy policy. For details on Prodware group members, please visit this page.

We will also share personal data with:

Any company that buys us or buys our assets, or a company whose structure or business we acquire.

Service providers and sub-processors who process it on our behalf, according to our instructions, in accordance with the contract.

Relevant authorities

In addition, your personal data may be shared for the following purposes:

To comply with our legal obligations

To respond to lawful requests by public authorities

To seek legal advice from external lawyers and other professional advisers

To establish, exercise or defend against potential, threatened or actual litigation

To protect Prodware, your vital interests, or those of another person

We ensure that when sharing personal data, appropriate measures are set in place to guarantee high levels of security and confidentiality. If personal data is transferred outside of the European Union, additional measures will be taken in accordance with the General Data Protection Regulation (GDPR).

Your rights

Your rights as a data subject are as follows:

Right to access and obtain a copy of your personal data

Right to request rectification of inaccurate or out-of-date personal data concerning you

Right to have your personal data transmitted to another company

Right to restrict processing or object to the processing of your personal data

Right to obtain the erasure of personal data concerning you

Application of the abovementioned rights may vary depending on the type of data involved and Prodware’s legal basis for processing personal data.

In order to exercise your rights, please contact privacy@prodwaregroup.com. You can also exercise these rights by sending a signed letter accompanied with a copy of your legal identification to:

We will respond to your requests in accordance with applicable legislation and internal policies. We may ask you to provide additional information to enable us to confirm your identity.

In exceptional cases, where we find that your request is manifestly unfounded or excessive, we may charge you a reasonable fee. We will inform you of any applicable fees in advance.

Where you have provided consent for the processing of personal data, you can withdraw it at any time. It will not affect the lawfulness of processing before withdrawal. In case we are required to retain your personal data for legal reasons, your personal data will be restricted from further processing and only retained for the term required by law.

We respect your privacy and value the information that you provide us with. While drafting this privacy policy, we kept in mind your rights to privacy. However, if you consider that our processing of your personal data is non-compliant, please contact us and we will do our best to take your concerns into consideration. You also have the right to lodge a complaint with the competent supervisory authority. The name and contact details of the Data Protection Authorities in the European Union can be found here.

Third countries and international organizations

Prior to transfer of personal data outside of European Union, we ensure that the recipient country or company provides appropriate safeguards for the processing of transferred personal data and that enforceable data subject rights and effective legal remedies for data subjects are available.

Cookies

Our site pages use cookies (small text files placed on your device). We also use web beacons to help deliver cookies and gather usage and performance data. Our website may include web beacons and cookies from third-party service providers. You can manage the cookies through a variety of tools, including your browser settings.

Other websites

Please note that if you click on a link from this website that links you to another website, this policy no longer applies. We are not responsible for the practices of other sites regarding the processing of your information. The use of your information by the owner of the website should be framed normally by the privacy policy of the applicable site, which we urge you to read.

Retention Period

We will retain your personal data only for the time that is necessary to fulfill the purposes set out in this policy or as required by law. Generally, this means that we will keep your personal data for the time set out in our personal data retention schedule in accordance with applicable legislation.

Changes to this privacy policy

We keep this Privacy Policy under regular review. When making changes to this policy, we will revise the date of the “last update”. We encourage you to periodically review the policy to understand how Prodware is processing your personal data.

Contact us

If you have a question about this privacy policy, or how we handle your information, please contact the Local Privacy Officer at privacy@prodwaregroup.com in order to receive assistance in your local language.