Employment Application Process

Thank you for your interest in pursuing a career with The University of Texas at Dallas. The Office of Human Resources has implemented an applicant tracking system to not only automate your employment application process, but also to allow you to review our jobs and the status of your employment application(s) at any time.

General Guidelines

In order to be considered for a position, you must follow the guidelines of our application process. The following general guidelines apply to all Classified positions and all Administrative & Professional (A&P) positions. The Office of the Provost provides guidelines for Faculty positions.

You must meet at least the minimum qualification for the position to which you are applying.

You must apply for and provide all required documents on or before the closing date for any job posting with a specific end date.

Additionally, resumes submitted by a third party, who has not been formally contracted as a UTD search partner, will be considered unsolicited and will not be submitted to the hiring manager for further consideration.

Searching Job Postings

A listing of all our available positions can be found online. On your first visit to our job center, will need to be create a user account. Once you do, you’ll be able to search all open positions, or refine your search.

Screening

Your application will be screened by the hiring manager in accordance with employment laws and regulations. If you do not meet the minimum qualifications for a position, or fail to follow the guidelines for applying, you will not be considered for employment.

Employment Preferences

The State of Texas has established the following employment preferences for applicants for state jobs:

Former Foster Children

An individual 25 years or younger, who was under the permanent managing conservatorship of the Department of Family and Protective Services on the day preceding the individual’s 18th birthday is entitled to a preference in employment with a state agency over other applicants for the same position who do not have a greater qualification.

Individuals wishing to claim their former foster child employment preference must submit a copy of their employment preference form letter from the Texas Department of Family and Protective Services with their UT Dallas employment application.

Veterans

An individual who qualifies for a veteran’s employment preference is entitled to a preference in employment with or appointment to a public entity or for a public work of this state over other applicants for the same position who do not have a greater qualification.

This provision applies to:

A veteran who:

served in the military for not less than 90 consecutive days during a national emergency declared in accordance with federal law or was discharged from military service for an established service-connected disability;

was honorably discharged from military service; and

is competent.

A veteran’s surviving spouse who has not remarried or an orphan of a veteran qualifies for a veteran’s employment preference if:

the veteran was killed while on active duty;

the veteran served in the military for not less than 90 consecutive days during a national emergency declared in accordance with federal law; and

the spouse or orphan is competent.

In this section, “veteran” means an individual who served in the Army, Navy, Air Force, Marine Corps, or Coast Guard of the United States or in an auxiliary service of one of those branches of the armed forces.

Individuals wishing to claim their veteran’s employment preference must submit a copy of their Form DD 214, Report of Separation with their UT Dallas employment application.

Notifications & Offers

Notifications

Throughout the application process, you can expect to receive system-generated notifications of your application’s status. Additionally, you may review the status of your application online. If you are invited to an interview, that invitation will be extended via phone or email.

Offers

Official offers of employment can only be made by Human Resources. The initial offer will be made verbally, followed by a confirmation offer letter sent via email.

Criminal Background Check

The University of Texas at Dallas requires criminal background checks (CBC) for all applicants under final consideration.

Verifying Your Identity

According to the
Fair Credit Reporting Act(PDF), your identity must be verified to prevent the release of information to unauthorized individuals. Your CBC is conducted by an online self-service option that allows you to enter and verify the information to be used for your background check. If you do not have access to the internet, a you may complete a paper form (PDF, 105KB) when you present an unexpired driver’s license presented for verification.

Reviewing Your Criminal History

Employment Services will review your entire criminal history. You will not be disqualified solely on the results of your CBC. Criminal history is considered on a case-by-case basis, taking into account:

Relevance to the position

Recency of conviction

Nature and severity of conviction

Indication of patterned behavior

Time of last conviction

Risk to the University

Employment Eligibility

The University of Dallas at Texas is legally required to verify employment eligibility of all employees. If hired, employees will be required to complete Form I-9 and present original, unexpired documents listed on the Acceptable Documents list.

General Guidelines

All employees physically performing work in the U.S. are subject to I-9 employment eligibility verification. After the job offer is accepted,
USCIS Form I-9(PDF)
will be forwarded along with all other required documents. The new hire will be required to complete Form I-9 no later than their third working day. If the Form I-9 is not complete by the required date, the employee will not be able to work until the form has been completed. The form instructions and List of Acceptable Documents must be made available for review by the new hire.

The new hire will complete Section 1 of Form I-9. If someone completes Section 1 on behalf of the new hire, that person must complete the Preparer and/or Translator Certification. Section 2 must be completed by the Office of Human Resources or an authorized representative.

Acceptable Documents

The list of acceptable documents is included on Form I-9. This list should be reviewed prior to presenting documents for verification. Only documents included on this list will be accepted. Documents presented must be original and unexpired. EITHER a document from List A (establishes both identity & work eligibility) must be presented for verification, OR one document from List B AND one document from List C. If a List A document is selected, there is no need to select a List B or List C document. A Social Security card marked “NOT VALAD FOR EMPLOYMENT,” “VALID FOR WORK ONLY WITH INS AUTHORIZATION,” or “VALID FOR WORK ONLY WITH DHS AUTHORIZATION,” will not be accepted as I-9 Document C documentation.

E-Verify

E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration and allows employers to confirm an individual’s employment eligibility to work in the United States. UTD voluntarily participates in the E-Verify program to compliment Form I-9. Because UTD participates in E-Verify, at least one document presented for employment eligibility must include a photo.

Anti-Discrimination

It is illegal to discriminate against any work authorized individual in hiring, discharge, recruitment or referral for a fee, or in the employment eligibility verification (Form I-9 and E-Verify) process based on an individual’s citizenship status, immigration status or national origin.

Selective Service Registration Requirement

Males between the ages of 18 and 25 years and living in the United States are required to register for selective service. To register with the Selective Service System, you may register online. Lawfully admitted non-immigrant aliens (F, J, H, O, or TN status) are exempt from the requirement to register because they are residing in the U.S. temporarily. Proof of registration or verification of exemption is required as a condition of employment.

Required Proof

The University of Texas at Dallas is an institution that does not discriminate on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.

Interviews

The hiring manager will contact you directly to schedule an interview. The hiring manager may conduct a phone interview before deciding whether or not to invite you to an on-site interview. You may be invited to a panel interview. In some cases, you may be invited back for multiple interviews before any decision is made.