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CU-ASU evening football game on Thursday, Oct. 11, 2012

Office of the Vice Chancellor for Administration

UNIVERSITY OF COLORADO BOULDER

Dear colleagues,

On Thursday, Oct. 11, the University of Colorado Boulder will host Arizona State University for a nationally televised football game. Kickoff is scheduled for 7 p.m. While every major event on our campus requires considerable logistical coordination, football games hosted on Thursday evenings add an additional level of complexity that requires preparation and cooperation across the campus.

As communicated in an administrative message on Sept. 4, the business of the university will continue as we approach the 7 p.m. kickoff time. In order to maintain basic campus operations, academic and administrative departments on the main campus are expected to remain open on game day. All classes and research activities will continue as usual unless canceled or rescheduled by individual faculty members.

Campus leadership has been planning for this evening game since it was first announced in December. This is our final campus-wide reminder of the upcoming event, and we are asking you to prepare for the adjustments to our campus routine. While we anticipate minimal disruptions outside of those usually associated with gameday activities, we invite you to review your campus plans for the day and be prepared well in advance.

Leave guidance

In an effort to reduce traffic congestion and to provide adequate parking for game attendees, departments on the main campus are asked to operate with limited staff after 4 p.m. As a result, appointing authorities and department heads will need to determine the staff needed to continue basic operations after 4 p.m. Please note that these guidelines only affect main campus employees and departments.

Staff who work at other locations (i.e., East Campus, Research Park, Williams Village, Grandview, etc.) should maintain regular work schedules and hours of operations. To review leave guidance for the game, please visit this archive of the leave guidance message that was sent in September.

Building restrictions

Programs located in the Stadium and in some nearby locations – particularly the Duane, Benson, Muenzinger, MCDB, and Porter buildings - will have additional restrictions placed upon them late that day. Every effort has been made to mitigate any disruptions to the normal Thursday afternoon routine in these areas.

Building proctors, academic officers, campus administration and the Department of Public Safety have been coordinating building access, classroom schedules and research activities in this area. If you are aware of an issue that has not already been addressed, please contact the Vice Provost and Associate Vice Chancellor for Budget & Planning, Bill Kaempfer at William.Kaempfer@Colorado.EDU.

Permit holder impacts

We are anticipating increased campus and traffic congestion on gameday, and campus commuters are encouraged to take transit, carpool, or ride their bikes rather than drive to campus on Thursday, October 11.

The Parking and Transportation services Service Disruption website has a comprehensive list of gameday impacts. The information on the site is reflected below, but please feel welcome to check the site for additional information. In the next few days, affected permit holders will be contacted directly by Parking and Transportation Services with information about their service impacts and parking options.

Gameday traffic set up will prohibit all bus service stops and vehicular traffic traveling through Main Campus on Colorado Avenue and 18th Street, beginning at 3 p.m. Bus stops located on Colorado Avenue and 18th Street will be inaccessible to bus routes during this time; these routes will be detoured to pick-up at stops along Regent Drive.

Additional information about stadium policies, event parking and the gameday experience can be found on the website, www.cubuffs.com/gameday.

We believe this game will once again provide our university with an opportunity to showcase our beautiful campus and its many achievements. We would like to thank all of our campus and community partners who are working so diligently to make the evening safe and successful.