Track Family Balances, Record Payments and Print Statements

Procare Family Accounting is the accounts receivable and billing software of choice for child care centers, day care providers and preschool administrators. Family Accounting works with our popular Family Data module, to easily track each family’s balance including their history of registration fees, tuition charges, family discounts and payments received. Easily handle daycare bookkeeping tasks like printing daycare tax statements and parent receipts. Quickly record payments yourself using the Batch Payment feature or choose to automate payment collection with Tuition Express®.

Child Care Billing – Software Features

The Automated Child Care Billing feature records child care and day care tuition charges, supply and activity fees, co-payments and family discounts in seconds. Add the Attendance Tracker to handle hourly billing, overtime and late pick up fees. Quickly record late payment fees and print notices for all past due accounts. Split fees for divorced parents and separate family co-payments from government agency totals with the optional Agency Accounting module.

Process Recurring Tuition Fees

Link Fees to Child’s Schedule

Billing for Divorced and Subsidized Families

Financial History for Each Family Account

Record Fees as a Batch to Specific Groups

Post Late Fees as a Percentage or Fixed Amount

Track Deposits for Summer, Fall, etc.

Print Receipts Automatically

Complete Audit Trail / Change Log

Daycare Accounting Reports

Print standard child care accounting reports including:

Family Account Balance

Account Activity Reports

Customer Statements and Receipts

Aging Reports / Accounts Receivable

Total Revenue and Income Reports

Bank Deposit Reports

Year End Tax Statements

Receivable Journal Summary

Enhance Family Accounting with optional modules

Family Accounting is an add-on to Procare’s popular Family Data module. Other add-on software modules can further simplify the management of your child-centered business including the Tuition Express® Payment Processing Service to collect family payments automatically. For attendance based billing add the Attendance Tracker module and Procare check in solutions.

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I have been using ProCare for 3 years, and am extremely happy with all aspects of the program! The accounting system is wonderful, and so easy to use. I love the reports it produces, helping me to plan for staffing and budgeting.

The Tuition Express option has been a god send, and now all my families pay on time!

I also can’t say enough good things about their customer support! Friendly, informative and available!

I have recommended ProCare to many of my colleagues and they are as happy as I am!