Kirkbymoorside Town Council

Agenda - Ordinary Meeting of the Town Council 16 May 2016

Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

To elect the Town Mayor for the ensuing year

To record the Declaration of Office of the Town Mayor

To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office

To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016

To elect the Deputy Town Mayor for the coming year

To receive apologies for absence

To receive Declarations of Interest in items on the agenda

To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid

Casual Vacancy

To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended

To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972

To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended

Vacancies

To agree to fill two vacancies on the Town Council by co-option

To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:

Committees

Finance Committee

Manor Vale Management Committee

Planning Committee

Play Areas & Sports Committee

Staffing Committee

Disciplinary Panel

Appeals Panel

Delegates teams

Internal Control - Councillors Audit

Cemetery Duties

Future of Church House

Moorside Room

Representatives

Five Towns Meeting

Ryedale Market Towns Working Group

North Ryedale Public Transport Group

Police – Kirkbymoorside Community Consultation Group

Kirkbymoorside Environment Group

John Stockton Trust Foundation

To receive reports from representatives on outside bodies

Minutes and Matters Arising

To approve the minutes of the Meeting held on 18th April 2016

To consider matters arising

Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business

Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters

To consider financial matters:

To approve cheque payments according to the list provided

To receive the Financial Summary to 30th April 2016

To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson

Annual Accounts and Return to 31st March 2016

To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate

To approve the Accounts for the year to 31st March 2016

To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate

To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016

To approve a report on variances in the accounts beyond the permitted 15%

To approve Minutes of items 1 a-e above

Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside

Church House - To receive further information regarding the proposed Community library

To receive an update on progress with regards to flood management in Kirkbymoorside

To receive an update on progress of the implementation of short term parking enforcement on Market Place

Community Defibrillator

To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT)

To consider and agree a ceiling budget of £300 for the installation of the community defibrillator

To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year

Kevin Hollinrake MP

To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016

To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton

Receive the Town Mayor’s Report

Receive reports from Members representing the Town Council at meetings of outside bodies

Receive reports from Members on delegated matters

Receive the Town Clerk's report

Questions to the Chairman

To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House