Regular Meeting of the HACEP Board of Commissioners

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

May 23, 2018 - 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the a regular meeting of the Board of Commissioners of The Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, May 23, 2018 Commencing at 5:30 p.m.

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners. When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time. The Board may reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record.

8. Purchasing and construction contract and purchase order awards:

A. Request that the Contracting Officer be authorized to sign extension to contract for grounds maintenance services contract # OPS 16-R-0018. This is the second (2) renewal of four (4). This contract was procured through the request for proposal (RFP) process. The recommendation is as follows:

B. Request that the Contracting Officer be authorized to sign contract award for life and disability insurance. The contract term is for one (1) year with two (2) one year renewal options. This contract was procured through the request for quote process. The recommendation is as follows:

Department: Human Resources

Award to: Dearborn National Life Insurance Company $57,000 estimated

Funding Source: COCC

Procurement Type: Request for quotes

Contract Term: New

C. Regular Agenda: Items Considered for Action

9. Discussion and action regarding resolution approving contract renewal for construction management services ECM International, Inc. contract # RAD 16-C-0049. This will be the third renewal of three. This contract was procured through the request for proposal (RFP) process. Contract amount estimated is $1,556,588.

10. Discussion and action regarding resolution adopting the revised utility allowance schedules for use in the Housing Choice Voucher Program.

11. Discussion and action regarding resolution approving significant amendments to the Housing Authority of the City of El Paso, Texas 2018 – 2022 Annual and Five Year action plan.

12. Discussion and action regarding resolution setting the date and time for the July 2018 regular Board of Commissioners meeting.

13. Discussion, consideration and action regarding election of officers for the Board of Commissioners of the Housing Authority of the City of El Paso, Texas.

(c) Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d) Public Information Update: HACEP news articles.

E. Executive (Closed) Session

16. Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session. No action and no votes will be taken in any executive session.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.