Data Protection

The responsible handling of personal data is very important to us. With this Data Protection Declaration, we would like to inform you about the type, scope and purpose of the personal data we collect, use and process, as well as your rights pertaining to data protection. We process your personal data in accordance with the General Data Protection Regulation (GDPR) of the European Union and in accordance with the applicable data protection regulations in Germany (BDSG [Federal Data Protection Act], TMG [German Telemedia Act]). However, absolute data protection cannot be guaranteed since there may be security gaps whenever data is transferred on the internet.

We reserve the right to adapt this Data Protection Declaration as necessary in order to remain in compliance with the current legal requirements or to implement changes to our services within the scope of the data protection declaration.

I. Name and address of the Controller

The Controller pursuant to the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection law provisions is:

II.Contact of the Data Protection Officer

III.General information about data protection

1.Extent of processing of personal data

We only process the personal data of our users insofar as it is necessary to ensure the provision of the website or our content and services. We only process the personal data of our users after they have given their consent. Data may be collected in exceptional cases in which prior consent is not possible for practical reasons or the data processing is permitted by legal regulations.

2.Legal basis for the processing of personal data

Insofar as we receive a data subject’s consent for the processing of personal data, Article 6 (1) lit. a) GDPR serves as the legal basis.

For the processing of personal data that is necessary for the performance of a contract concluded with the data subject, Article 6 (1) lit. b) GDPR serves as the legal basis. This also applies to data processing operations that are necessary prior to entering into a contract. Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Article 6 (1) lit. c) GDPR serves as the legal basis. In the event that the processing of personal data is necessary to protect the vital interests of the data subject or of another natural person, Article 6 (1) lit. d) GDPR serves as the legal basis. If the processing is required for the purposes of legitimate interests on the part of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former’s interests, this is carried out according to Article 6 (1) lit. f) GDPR.

3.Deletion of data and retention duration

The personal data of the data subject will be deleted or blocked as soon as the intended purpose of the processing is no longer valid. In addition, data may be stored if the processing of said data is provided for by European or German legislation or by regulations, laws or other directives to which the Controller is subject. Blocking or deletion of data is also carried out when a retention deadline prescribed by the aforementioned standards expires, unless the further storage of the data is required for the conclusion or the performance of a contract.

4.Transfer of data

If, within the scope of our processing, we transmit, disclose or grant access to data to other persons and companies (subcontractors or third parties), this is done only on the basis of a legal permission, legal obligation or our legitimate interests or your consent. In these cases, our data processing is performed by a service provider bound by instructions who is obliged by data protection requirements and may not use the data for another purpose. Insofar as we contract third parties to process data based on a so-called “order processing contract”, this is done as pursuant to Article 28 GDPR.

If data is processed in a third country, this is done so only in order to fulfil our (pre-)contractual obligations, if there is a legal obligation to do so or it is in our legitimate interests or with your consent. Subject to legal or contractual permissions, we process data or have data processed in a third country only if the special conditions laid out in Articles 44 et seq. GDPR have been ensured. This means the processing is done, for example, based on special guarantees or officially recognised special contractual obligations.

IV.Provision of the website and creation of log files

1.Description and extent of data processing

Every time you access our website, our system automatically captures data and information from the computer system of the accessing computer. The following data are collected in this process:

-Information on the browser type and the version used

-The user's operating system

-The user's Internet service provider

-The user's IP address

-Date and time of access

-Websites, from which the user's system reaches our webpage.

-Websites accessed by the user's system via our website.

The data are also stored in the log files of our system. These data, along with other personal data of the user, are not stored.

2.Legal basis for data processing

The legal basis for the temporary storage of data and log files is Article 6 (1) lit. f) GDPR.

3.Purpose of data processing

The temporary storage of the IP address on the system is necessary to ensure the delivery of the website to the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session. Storage is undertaken in the log files in order to ensure the functionality of the website. In addition, the data serve for us to optimise the website and to ensure the security of our IT systems. There is no evaluation of data for marketing purposes in this context. These purposes also include our legitimate interest in the processing of personal data as pursuant to Article 6 (1) lit. f) GDPR.

4.Duration of storage

The data will be deleted when they are no longer necessary for the intended purpose for which they have been collected. In the case of data capture for the provision of the website, this is the case once the respective session is finished. In the case of data storage in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the user's IP addresses are deleted or anonymised such that assignment to the client accessing is no longer possible.

5.Appeal and removal procedure

Data must be collected to ensure the provision of the website and they must be stored in log files for the operation of the site. Consequently, the user is not granted a right to object in this case.

V.Use of cookies

1.Description and extent of data processing

Our website uses cookies. Cookies are text files that are placed in or by the internet browser on the user’s computer system. If a user accesses a site, a cookie may be placed on the user’s operating system. This cookie contains a characteristic string that allows for the clear identification of the browser for any subsequent access to the website. We place cookies to ensure our site is user-friendly. Some elements of our website call for the browser to be identified even after switching pages. The following data are stored and transmitted in the cookies:

-Language settings

-Log-in information

We also use cookies on our websites that enable an analysis of the user's surfing behaviour. This allows the following data to be transmitted:

-Search terms entered

-Frequency of page accesses

-Use of website functions

The user's data collected in this way are pseudonymised by technical means. Assignment of data to the user accessing is therefore no longer possible. The data are not store together with any other of the user's personal data. On accessing our website, users are informed with an info banner about the use of cookies for analytical purposes and referred to this Data Protection Declaration. In this context, there is also a reference to how the storage of cookies can be blocked in the browser settings.

2.Legal basis for data processing

The legal basis for the processing of personal data with the use of cookies is Article 6 (1) lit. f) GDPR.

3.Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of the websites for the user. Some features of our website cannot be used without the placement of cookies. For this, it is necessary for the browser to be recognised even after switching pages. We require cookies for the following applications:

-Acceptance of language settings

-Remembering search terms

The user data collected by technically necessary cookies are not used to create user profiles. The use of analysis cookies serves the purpose of improving the quality of our website and its contents. Through the analysis cookies we experience how the website is used and thus we can make continual improvements to our offering. These purposes also include our legitimate interest in the processing of personal data as pursuant to Article 6 (1) lit. f) GDPR.

4.Duration of storage, appeal and removal procedure

Cookies are stored on the user’s computer and transmitted from the computer to our website. Therefore, you as a user have full control of the placement of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Previously placed cookies can be deleted at any time. This can be also done automatically. If cookies are disabled for our website, it is possible that not all functions of the website can be used fully. The transmission of Flash cookies cannot be blocked via the browser settings, only by making changes in the settings of the Flash player.

VI.Registration

On our website, we offer users the option to register by providing personal data. The data entered into an input field are transmitted to us and stored. These data are not transferred to third parties. In addition, the following data are saved at the time of registration:

-The user's IP address

-Date and time of registration

The legal basis for the data processing is the user’s consent as pursuant to Article 6 (1) lit. a) GDPR. If the registration is required for the performance of a contract to which the user is party or in order to take steps prior to entering into a contract, then the legal basis for the data processing is Article 6 (1) lit. b) GDPR. Registration by the user is required to display certain content and services on our website. Registration by the user can also be required for the performance of a contract or in order to take steps prior to entering into a contract.

The data will be deleted when they are no longer necessary for the intended purpose for which they have been collected. This is the case for the data collected during the registration process if the registration on our website is deleted or amended. This is the case for measures taken during the registration process to perform a contract or take steps prior to entering into a contract if the data collected for the performance of the contract are no longer required. It may be necessary to store personal data of a contractual partner even after conclusion of the contract in order to fulfil contractual or legal obligations.

As a user, you have the ability to delete the registration at any time. You can change the data stored concerning you at any time. If the data are required to perform a contract or take steps prior to entering into a contract, these data may only be deleted ahead of time insofar as no contractual or legal obligations preclude their deletion.

VII.Administration of customer data

Within the scope of administration tasks, we process the same data as we process within the scope of the provision of contractual services. The legal basis for this is Article 6 (1) lit. c) GDPR, Article 6 (1) lit. f) GDPR. Customers, prospects, business partners and website visitors are affected by the processing for administrative purposes. The purpose and legitimate interest in processing lies in administration (this includes organisation, bookkeeping and data archiving).

VIII.E-mail contact

1.Description and extent of data processing

On our website it is possible to contact us via the e-mail address provided. In this case, the user's personal data submitted with the e-mail are stored. These data are not transferred to third parties. The data are used solely for the processing the conversation.

2.Legal basis for data processing

The legal basis for the processing of the data that are sent with the transmission of the email is Article 6 (1) lit. f) GDPR. If the e-mail contact serves to enter into a contract, then the legal basis for the processing is Article 6 (1) lit. b) GDPR.

3.Purpose of data processing

If contact is made via e-mail, then there is also a required legitimate interest in the processing of the data. The various personal data processed during the dispatching process serve to prevent misuse of the contact form and to ensure the security of our IT systems.

4.Duration of storage

The data will be deleted when they are no longer necessary for the intended purpose for which they have been collected. For the data sent by e-mail, this is the case if the respective conversation with the user has been completed. The conversation is deemed to have been completed if, based on circumstances, it is apparent that the issue at hand has been resolved. The personal data additionally collected during the dispatching process are deleted after a period of seven days at the latest.

5.Appeal and removal procedure

If the user contacts with us via e-mail, then he may object to the storage of his personal data at any time. In such a case, however, the conversation cannot be continued. All personal data that have been stored in the course of establishing contact will be deleted in this case.

IX.AWStats

For statistical evaluation, we use the AWStats program - a free web analysis software. This is used for evaluating log files created by the web server based on visitor requests. No cookie files are placed for the evaluation. The statistical analysis is performed from the log files, which also contain the IP addresses. These data are usually not assignable to specific persons. These data are not merged with other data sources, the data are also deleted after the statistical evaluation. In contrast to other statistics programs, with AWStats no data are transmitted to an external server. The program is installed on its own hosting package. This avoids the transmission of data abroad, as our server is located in Germany.

X.Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). This service is used on the basis of Art. 6 para 1 sentence 1 lit. f. GDPR. Web analysis is the collection, collation, and analysis of data concerning the behaviour of users of websites and is used to optimize a website and for the cost-benefit analysis of internet advertising. Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website, e.g.

• the browser type/version,• the operating system used,• the referrer URL (the previously visited site),• the host name of the accessing computer (IP address),• the time of the server inquiry,

will generally be transmitted to and stored by Google on servers in the United States. The information is used to analyze the use of the website and to customize it to the users‘ needs. This information may also be trans-ferred to third parties wherever this is statutorily required or wherever such third parties are commissioned to process these data.

The IP address transferred by your browser within the scope of Google Analytics will not be merged with other data held by Google. In addition, on this website we have extended Google Analytics by the code “anonymizeIP”. This truncates and anomymizes the IP address of the Google internet connection when our website is accessed from a member state of the European Union or another state that is a party to the Agree-ment on the European Economic Area. Google will use this information on behalf of the operator of this web-site for the purpose of evaluating your use of the website, compiling reports on website activity for the website operator, and providing him other services relating to website activity and internet usage. Google is certified under the Privacy Shield Agreement and thus pledges to ensure that European data-privacy regulations are complied with.You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please note that if you do this you may not be able to use the full functionality of this website.

In addition, you can prevent the collection and transfer of the data generated by the cookie relating to your usage of the website (incl. your IP address) to Google and the processing of these data by Google by down-loading and installing the browser plug-in available at the following link: tools.google.com/dlpage/gaoptout.

Alternative to this browser add-on, in particular regarding browsers on mobile end devices, you can also prevent the collection of your data by Google Analytics by clicking here on https://beta.drugbase.de/#gaOptOut. This sets an opt-out cookie that prevents the collection of your data when you visit the website. This opt-out cookie works only in this browser and only for our web-site, and is installed on your device. If you delete the cookies in this browser, you must set the opt-out cookie anew.

Further details and Google’s current data-privacy policies can be seen at https://www.google.de/intl/de/policies/privacy/ and at www.google.com/analytics/terms/de.html. More detailed information on Google Analytics is available at the link https://www.google.com/intl/de_de/analytics/.

XI.Rights of the data subject

As soon as your personal data are processed, you assume the role of the data subject as pursuant to the General Data Protection Regulation and are therefore granted the following rights vis-à-vis the Controller:

1.Right of Access

You have the right to obtain from the Controller confirmation as to whether or not personal data concerning you are being processed by us.

If this is the case, you may request access to following information from the Controller:

(1) the purposes of the processing of personal data

(2) the categories of personal data concerned

(3) the recipients or categories of recipient to whom the personal data have been or will be disclosed

(4) the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period

(5) the existence of the right to request from the Controller rectification or deletion of personal data or restriction of processing of personal data concerning you or to object to such processing

(6) the right to lodge a complaint with a supervisory authority

(7) where the personal data are not collected from the data subject, any available information as to their source

(8) the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject

You are entitled to the right to request information on whether your personal data are transferred to a third country or to an international organisation. In this context, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

2.Right to rectification

You have a right to rectification and/or completion vis-à-vis the Controller insofar as the processed personal data concerning you is incorrect or incomplete. The Controller must make the correction without undue delay.

3.Right to restriction of processing

You may request the restriction of processing of personal data concerning you under the following conditions:

(1) You have contested the accuracy of the personal data for a period enabling the Controller to verify the accuracy of the personal data

(2) The processing is unlawful, and you oppose the deletion of the personal data and request the restriction of their use instead

(3) The Controller no longer needs the personal data for the purposes of the processing, but you require them to assert, exercise or defend legal claims or

(4) You have objected to processing pursuant to Article 21 (1) GDPR pending the verification of whether the legitimate grounds of the Controller override yours

Where processing of personal data concerning you has been restricted, such data shall, apart from storage, only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

Where the restriction of processing is carried out pursuant to the aforementioned conditions, you will be informed by the Controller before the restriction of processing is lifted.

4.Right to deletion

a. You may request the Controller to have personal data concerning you deleted without delay. The Controller is required to delete these data without delay, unless one of the following reasons applies:

(1) The personal data concerning you are no longer required for the purposes for which they were collected or processed.

(2) You withdraw your consent to data processing based on Article 6 (1) lit. a) or Article 9 (2) lit. a) GDPR and there is no other legal basis for the data processing.

(3) You object to the processing as pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing as pursuant to Article 21 (2) GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of personal data concerning you is required to fulfil a legal obligation based on laws of the European Union or of a Member State to which the Controller is subject.

(6) The personal data concerning you have been collected in relation to services offered by the information society as pursuant to Article 8 (1) GDPR.

If the Controller makes the personal data concerning you available to the public and he is obliged to delete the data as pursuant to Article 17 (1) GDPR, he must take appropriate measures, taking into account the available technology and the cost of their implementation and technical nature, to inform the data processing Controller who processes the personal data that you as the data subject have requested the deletion of all links to these personal data or copies or replication of such personal data.

b. The right to deletion does not apply insofar as the processing is required

(1) to exercise the right to freedom of expression and information

(2) to fulfil a legal obligation that requires processing according to the laws of the European Union or its Member States to which the Controller is subject, or the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller

(3) based on considerations of the public interest in the field of public health as pursuant to Article 9 (2) lit. h) and i) as well as Article 9 (3) GDPR

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes as pursuant to Article 89 (1) GDPR insofar as the right listed under a) is expected to render impossible or seriously impair the achievement of the objectives of this processing, or

(5) for the assertion, exercise or defence of legal claims

5.Right to be informed

If you have asserted your right to rectification, deletion or restriction pertaining to the data processing vis-à-vis the Controller, he is thus obliged to inform all recipients to whom the personal data have been disclosed of this rectification or deletion of the data or the limitation of the processing, unless this proves to be impossible or involves a disproportionate effort.

You are entitled to the right to be informed by the Controller about these recipients.

6.Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the Controller, in a structured, commonly used and machine-readable format. Moreover, you also have the right to transmit those data to another Controller without hindrance from the Controller to which the personal data have been provided insofar as

(1) the processing is based on consent granted as pursuant to Article 6 (1) lit. a) GDPR or Article 9 (2) lit. a) GDPR or on a contract pursuant to Article 6 (1) lit. b) GDPR and

(2) the processing is carried out by automated means

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one Controller to another, wherever technically feasible. This may not adversely affect the rights and freedoms of others.

The right to data portability does not apply to the processing of personal data if it is required for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller.

7.Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6 (1) lit. e) or f), including profiling based on those provisions.

The Controller shall no longer process the personal data unless he demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the assertion, exercise or defence of legal claims.

Wherever personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you may no longer be processed for such purposes.

Within the context of the use of information society services, notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8.Right to withdrawal consent to data processing

You have the right to withdrawal your consent to data processing at any time. Upon withdrawing consent, the legality of the data processing carried out on the basis of the consent will not be affected by the withdrawal of consent.

9.Automated decision-making, including profiling

You have the right not to be subject to a decision that is based solely on an automated processing of data, including profiling, and that may have a legal effect on you or any similarly significant restrictive effect. This does not apply if the decision

(1) is necessary for the conclusion or the performance of a contract between you and the Controller

(2) is permissible on the basis of legislation of the European Union or its Member States to which the Controller is subject, and these laws contain adequate measures to safeguard your rights and freedoms as well as your legitimate interests, or

(3) is made with your explicit consent

However, these decisions may not be based on special categories of personal data as pursuant to Article 9 (1) GDPR, insofar as Article 9 (2) lit. a) or g) GDPR do not apply and appropriate measures for the protection of your rights and freedoms as well as your legitimate interests have been taken. Regarding the cases referred to in (1) and (3), the Controller must take appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, which must include at least the right to obtaining of the intervention of a person on the behalf of the Controller, the right to present one’s own position and the right to contest the decision.

10.Right to lodge a complaint with a supervisory authority

Notwithstanding any other administrative or judicial remedies, you also have the right to lodge a complaint with the federal state supervisory authority if you believe that the processing of your personal data is in violation of GDPR. You can see which federal state supervisory authority is responsible for us as Controller under the following link.

The supervisory authority to which the complaint is submitted informs the complainant on the status and the results of the complaint including the possibility of a judicial remedy as pursuant to Article 78 GDPR.

This website is using cookies to give our users the best experience on our website. We also use cookies for our anonymized analysis which allows us to better understand the user experience on our website and helps us improve them for our users. Find our Data Privacy and Protection Statement for further information and revocation.