VALUES

Organogram

Roles and Responsibilities

The Department of Public Accounts shall have a sound government accounting system with professional finance personnel based on the following principles as laid down in the Public Finance Act of Bhutan.

(a) Efficiency

(b) Economy

(c) Effectiveness

(d) Equity

(e) Sustainability

(f) Transparency, and

(g) Accountability

In order to achieve the objectives of the Department of Public Accounts, the roles and responsibilities of the respective Divisions are as below:

Treasury Management Division (TMD)

Efficiently manage the Government Consolidated Fund through proper cash management

Receive all grants and loans made to budgetary bodies by a foreign government or any other body or person including recoveries of loan principals and other receipts

Approve the opening and use of bank accounts by all budgetary bodies

Set rules and procedures for the operations and accounting of Government bank accounts

Issue of public securities such as treasury bills to maintain credit balance in the Government Consolidated Account

Manage the Government Ways and Means Account

Refunds of unutilized grants to the respective donors

Reconcile and prepare reports of grants, loans and other receipts & payments to facilitate preparation of the Annual Financial Statements for the Government

Prepare an annual report of Trust Funds, Revolving Funds, Current Deposits Accounts etc. for inclusion in the consolidated Annual Financial Statements for the Government

Liaise with the Royal Monetary Authority and other financial institutions to ensure efficient banking arrangements for budgetary operations

Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

Fiscal Transfer and Monitoring Division (FTMD)

Set reasonable time frames for the release of budgetary and non-budgetary funds

Review, verify and approve release request as per the Budget Utilization Plan (BUP)

Release of budgetary and non-budgetary funds for timely implementation of activities

Monitor the performance of budgetary bodies on the basis of their budget, fund release, expenditure and advances through e-Monitoring (PEMS) & Physical Monitoring (Field visits)

Review, revise and update guidelines from time to time (Release guideline, BUP preparation guideline etc.)

Represent the Department in the project steering committees to ensure smooth implementation of the projects

Reconciliation of externally funded projects and provide information on fund balance etc. to budgetary bodies and other stakeholders.

Liaise with the Royal Monetary Authority and other financial institutions to ensure efficient banking arrangements for budgetary operations

Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

Accounts Division (AD)

Ensure that the accounting system of the Government is reliable and produces timely and accurate information

Maintain the accounts on release of funds and subsidies made to non-budgetary bodies and SoEs

Provide PEMS Client Support, user trainings and ensure continuous development of the system

Preparation of the consolidated Annual Financial Statements for the Government

Issue the Financial Rules and Regulations and such other rules, manuals, directives,instructions or notifications

Provide the accounting functions and clarifications on the financial rules and regulations

Promotion of good financial management practices through various PFM reform initiatives

Initiate development of IFMIS and adoption of relevant accounting & reporting standards

Liaise with the Royal Monetary Authority and other financial institutions to ensure efficient banking arrangements for budgetary operations

Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

National Finance Service (NFS) Section

Manage NFS in accordance with the Parent Agency Framework

Enhance NFS profession through continuous training and development

Manage the Personal Information System of the NFS

Liaise with HRD, MoF for placement, transfer and training of NFS personnel

Coordinate and organize the NFS Management Committee meetings including the monthly Departmental meetings

Prepare procedures and guidelines for training and transfer of NFS personnel

Develop the Training Need Assessment for NFS

Prepare HRD master plans

Liaise with budgetary bodies and other divisions to accomplish the mandates of the Department.

The Department of Public Accounts shall always strive to achieve its goals and objectives through promotion of high standards of professionalism in accomplishing the overall mandates of the Ministry of Finance.