A.
Vanity addresses are connected to your account, and they're
synchronized twice a day. You can look people up in Google Contacts by
their vanity addresses, and you can use them to add people to Google
Docs or to Google Calendar events.

However, you cannot by default send emails from a vanity address - if you want to do so, you have to specifically add it as an address you can send from. Receiving mail sent to a vanity alias will still
work fine - Rice takes care of that before the messages ever make it to
Google.

Note: When you set up your vanity address so that you
can send mail from it, you also have the option of specifying a
different Reply-To address.

Q? What will happen to my account after I graduate?

A. Rice GSuite for Education accounts are available only to current undergraduates attending Rice University.

You should plan ahead when you are about to graduate. In the fall after graduation, you receive an email notifying you that your account will be deleted in January. Any email, data, photos, or shared files associated with your account will also be deleted. For example, if you are employed as a student worker at Rice and used Google docs to share files with your department, this information will be deleted. Create a back-up for the department.

Q? I would like to view my Rice mail with a dedicated mail client like
Outlook or Thunderbird. How can I do that?

A. As long as
you've set your Google password, you can setup most mail clients to view your Rice Gmail.
See Google's documentation on where to point an IMAP client.

Q? I am concerned that Google will read my email. What does Google do with my email content?

A. Google is very open about what it does with email content. They state clearly what they do at http://www.google.com/policies/privacy/.
The automated scanning of email for advertisement targeting is done in
addition to what is considered normal email scanning for viruses, spam
and other features, however Rice has control over advertisement display and this feature is turned off.
That stated, Google's new Terms of Service states that they are
scanning user data in order to provide a more "simple and intuitive
experience" but we don't know exactly what that means nor do we
understand how your personal information may be obscured to protect your
privacy.

Q? Will Rice IT be able to read my email?

A.
Google provides administrative access to email accounts in order to be
able to manage the services. This includes the ability to read messages
in a user's mailbox, which is no different than how we manage the Rice
email services today. Rice IT has strict procedures regarding this
access, requiring approval by the provost for student and faculty email,
and HR approval for staff email or by the user directly, the user's
supervisor, HR or by court order. This same procedure exists for access
to the Rice email systems and Google today. Also the Google contract has
specific elements of privacy that Rice must adhere to in addition to
and in concert with Rice Policy. The Rice IT Policies, Procedures and
Guidelines can be found at https://vpit.rice.edu/policies. Google polices regarding acceptable use and privacy can be found at http://www.google.com/privacy/privacy-policy.html andhttp://www.google.com/apps/intl/en/terms/use_policy.html