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Why Me? Budget Cuts of 2008 – 22% reduction in staff I was a Property Manager and Management above and below departed Nationwide search for a Director took 7 months In the end, I was left holding the bag Finance decided to start allocating costs to departments Hope my experience through this can help others

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Decentralization What is it? Each Department responsible for their own purchases Policies & Procedures Task Processing PROCESSPROCESS

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Decentralization What is it? Each Department responsible for their own purchases

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Center Led Why? Best of both Decentralization and Centralization models Can implement long range strategic plans when it makes sense Quick turnaround at the Departmental level Cost Savings – Recent Aberdeen Group Study 5% to 20% cost savings Higher Spend Under Management Rate Improved working relationships between Departments

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Center Led Why Not? It is a lot of work! Staff must be confident leaders

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Transition to Center Led The Teams Pilot Team DESS Director and AD PH Director and AD Treasury/Tax Director and AD GSD Director and C/P Manager Diverse in opinions High volume and Low volume Departments Buy in from the top Assurance of success Roles Detail review of material Present alternative concepts Develop and Test Process Think of other Departments

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Transition to Center Led Authority - Informal What is it? Given by people that WANT to follow The ability to influence people to do things they don’t have to do Not bound by traditional lines of communications Not documented anyplace

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Transition to Center Led Authority - Informal Why do you need it? Powerful – allows you to get things done Others outside of your formal authority will have to work for you To ease internal control concerns and challenges

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Transition to Center Led Authority - Informal How do you get it and keep it? Listen, listen, listen, listen Reach out Be positive Be Confident and allow challenges Be a good LEADER

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Transition to Center Led Systems Alternative Authorizations Structure More significant coordination than originally anticipated Common access to scanned contracts for auditing Audit Processing Training Documentation

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Transition to Center Led Next Steps Final recommendation to the Board Policy Procedures Ordinance Update Role out to all departments Determine levels of authority Training Become more proficient in completing new tasks: Strategic planning instead of buying Speak to the vendor community as a common voice Solicitation and Negotiation support Re-Evaluate Cost Allocation methodology