I-17: Policy on Tuition Refunds

Students qualify for a tuition refund for those credit hours officially dropped during the drop period.
This refund will be at the full credit rate. After the drop period has passed, no tuition refund will be
issued. Exceptions to this policy may be made in extreme, mitigating circumstances which are appropriately
documented in accordance with Virginia Community College System (VCCS) Policy 4.3.2.

Qualifying tuition refund exceptions may include:

Major medical emergency

Extreme financial hardship involving sudden, unforeseen loss

Death of an immediate family member; immediate family is defined as a father, mother, stepfather, stepmother, spouse, sibling, step-sibling, child, or stepchild

Errors by Virginia Western personnel; documentation for these errors must be submitted by the department in which the error occurred

National emergency or mobilization declared by the President of the United States in accordance with Section 23-9.6:2 of the Code of Virginia

Military service as defined in VCCS Policy 4.3.2.3, pursuant to 23-9.6:2 of the Code of Virginia, and in conjunction with the State Council of Higher Education of Virginia (SCHEV) Guidelines.

Students requesting a tuition refund policy exception must submit a Tuition Refund Request Form to
the Admissions Office. This form must be accompanied by appropriate supporting documentation of the
extreme, mitigating circumstance that qualifies for an exception to the refund policy.

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