As of 8/31/18 Opus Solutions Group is now part of the Access Information Management family of companies. We are excited about the opportunity to bring our clients the benefits of being with Access, the largest privately held Records and Information Management company in the world.

Did you know that for each and every day you wait to convert your paper files into electronic documents, you lose a significant amount of money? For example, let’s say your office has 15 of the standard five drawer file cabinets. Paper costs to print the files, storage costs (based on $15 -$20 a square foot), labor costs to re-file and retrieve files actually cost you around 10 TIMES the amount of money you’d spend with an electronic filing system with Opus Solutions.

It’s strange to think about.

I mean, how can a business lose money by sticking with the status quo? History is peppered with people embracing success, only to lose it all years later because they failed to change when it became necessary. Status quo in many businesses means old, disorganized file rooms, requiring a lengthy time commitment when searching for an older file. The best part about my company is that we can actually save you time AND money EACH and EVERY day, beginning with the day we get started on your files!

I can’t help it. I’m enthusiastic about Opus Solutions. I LOVE creating more efficient systems, and ensuring that all of our clients can find what they need without having to spend hours in a dark, old file room. And, we seriously love saving our clients’ money.

So how can you save money TODAY? Call us. We can help you get organized, AND save you money.

Digital medical records are the way of the future. That much is a given. Digitizing patients’ information is a fantastic and effective way to provide great medical coverage and health benefits regardless of whether a patient is in Los Angeles or New York City. The speed with which this information can be transmitted can make a major difference in prompt treatment. But for many hospitals, clinics, and practices, the idea of scanning those documents is daunting. It’s stressful. It’s not Zen.

Outsourcing your document scanning and abstraction can alleviate a multitude of headaches and give you the gift of space, time, and money.

Equipment Takes Away Free Space and Valuable Resources

Digitally transcribing and scanning all that information efficiently requires equipment that’s up to the job; new computers, scanners, printers, etc. That’s thousands of dollars you’re not able to invest into the actual life-saving components of your business or practice. Moreover, you’ve got to have somewhere in your office to set up that equipment—which takes up valuable real estate in already cramped locations.

Time Management

You may have already purchased the equipment necessary to DIY all your medical records scanning, but what you haven’t factored in is the staff you’ll need to make it happen. By making an internal hire to scan your records, that’s payroll you’re not able to use for other integral members of your team. You could always do it yourself, of course, but that takes you away from the other important parts of your job. Face it: outsourcing the digitization of records to a trusted third party frees up a lot of time and finances for other things, like helping people become healthy.

Space

If there’s one thing people love about using digital and hard copies, it’s redundancy. It’s a fail-safe, a backup, and an important one at that. But when you scan your own documents, you’re tasked with managing both digital and physical information. Outdated information that needs to be destroyed often remains hoarded in the filing cabinets because you don’t have adequate time to deal with it.

Outsourcing your data digitization can help with that. A good third-party vendor can digitize your documents and retain the originals in secure offsite storage. You get to keep the digital copies in your office, but can remain secure in the knowledge that a physical copy of the information is just a phone call/email away. And that can help if you need to send the information to another hospital or clinic. In the event of a catastrophe at your location—flood, fire, etc.—our records storage location is a safe alternative to losing all that information. That’s the kind of peace of mind any health provider would love to have.

Money

Ultimately, digitizing your records through a third party will save you money. Money that can be used to hire integral staff, buy essential life-saving medical equipment, or to reinvest in your business. The nominal fees you’ll pay to will be a great return on investment when you’re not buried beneath a pile of medical charts that need transferred to digital format. You’ll also be able to clear your mind of worries about expensive file folders and secure storage—because that will all be taken care of for you.

Digitizing Medical Records Through a Third Party is Total Zen.

There’s no reason to hesitate when it comes to letting us take care of digitizing your records. Knowing that a company with a fantastic record of file security, high attention to document fidelity, and flexibility in storage means a lot when you’re handling sensitive and potentially life-saving information. Opus Solutions is here to ensure that concerns about medical documents scanning are far from your mind, so you can spend time contemplating the better, more important parts of medical practice: saving lives and helping others become better, healthier, more Zen people.