The Fiji Cultural & Social Club - (FCSC), (also known as
the Fiji Club), care about the privacy of the people who use our website, and
this policy explains how we deal with the personal information that you give
us. “Club” mentioned below refers to the Fiji Cultural & Social Clus.

This applies to all interactions you may have with the
website(s) or other social media such the “facebook” or the “twitter” or other.
If you provide us with additional information, these will also be subject to
our privacy policy as stated here.

Explanations of the terms or terminology used.

1. What type of information does the FCSC
collect about you?

1.1 We may
collect certain personal information which (either on its own or when combined
with other information we hold about you) allows us to identify you as an
individual.

1.2 If you contact
us or register for more information regarding any aspect of our Club’s
activities, or about the Club, you will be asked to enter information about
yourself in order to respond to your enquir(y)ies or to complete your requested
transaction.

1.3 We may
collect a number of different types of personal information from you. As, and
if our services or features grow, for the benefit of our members, we may
require additional detail to enable us to plan our activities effectively. Any
information you may supply us following any survey we conduct will be subject
to this privacy policy and the details required may include:

online browsing habits, activities and behaviour (such as
which of our web pages you have visited and when you visited them)

visit history, habits, activities and behaviour

preferences, access needs and dietary requirements

security related information (such as proof of address)

This list is not intended to be exhaustive and may be
updated from time to time as our events and functions require and if the legal
requirements dictate.

1.4 We will
normally collect personal information directly from you when you volunteer it
to us, or when we gather it from your use of our Services. We try to limit our
use of personal information to the details we need to provide the social
amenities we may plan for you.

1.5 Where
possible, we collect and use details which do not identify you as a named
individual, such as website usage information, aggregated information and
statistics and other details of how you use our online content and Services.

1.6 However,
we may also collect information from and/or combine your personal information
with information from other sources. We only do this where lawful to do so.

1.7 We do not
normally collect any Sensitive Personal Information from or about you, and do
not wish to do so unless it is absolutely essential. We may on rare occasions
collect and use your Sensitive Personal Information, such as dietary or access
and assistance requirements which may indicate a health condition or illness,
or other Sensitive Personal Information details which are volunteered or
provided by you. If we need Sensitive Personal Information we will ask you to
provide us with necessary details only.

2.1 This
policy applies to any personal information that we collect through documents
you complete such as the application or the renewal form for membership of the
Club, which include our:

mobile sites and applications

websites and micro sites, blogs, as may be updated and/or
extended from time to time, including our main website, and the individual web
portals associated with our Club’s activities -

other online/mobile interactive features

official social media pages

communication channels (telephone, SMS/text message, email
and fax)

2.2 On
some occasions we may also collect your personal information -

from public sources where it is fair and lawful to do so and
add that information to information already supplied by you to us through our
normal channels. These sources may include Google or other internet search
engine results, or publicly available data from Facebook, Twitter and similar
social media, or other information in the public domain.

3. Why does
the Club use your personal information?

3.1 The Club
may use your personal information for a variety of purposes; membership of the
Club bestows certain benefits; other benefits may be added or removed, as the
Club may decide from time to time.

3.2 The
information may be used to review and analyse the data to plan present or
future activities.

To contact you if we
have not heard from you for a certain amount of time

To invite you to provide feedback, assist with surveys and
input into consultation exercises

To provide you with administrative information and/or
service announcements and updates (including changes to our policies and terms)

To ensure our records are accurate and up to date

To enforce our rules,
regulations and policies

3.3 Other
uses of personal information to ensure proper running of the Club -

meet our auditor’s requirements.

comply with any legal obligations.

help ensure your safety and the security at any club house
or establishment we may hire for Club’s social activities

4 Does the Fiji Cultural & Social Club
share personal information with third parties?

5.1 Your
personal information will be made available to those members of our Committee
who may need it in order to perform their functions/roles/responsibilities at our
social functions or other authorized events.

5.2 The information may be shared with other
recognized institutions in the United Kingdom or in the Republic of Fiji, and
other government representative bodies for mutual benefit and benefit of the
Club’s members and for purposes directly connected with any declared activity
of the Club.

5.3 You
should be aware that the recipients of your personal information may be located
in countries or territories outside the European Union (EU) which may not have
data protection laws equivalent to those in the UK.

5.4 Where
we use your personal information and share it with countries outside of the
EEA, we will ensure that those transfers are adequately protected. Where this
is in relation to a specific service you will be informed of the identity and
location of the relevant recipient.

6 What are your choices relating to
contact from us?

6.1 We may contact you with information
that may affect a program the Club has initiated, for example, change of venue,
change of date and timing of our programs or problems with transportation

6.2 Administrative notices may be posted
on our website or emailed or mailed. Such notices may also be sent following
certain actions, for example, welcome letters, acknowledgments when you
register or complete an application form whether online or other.

6.3 We may
provide you with information about new activities or services, including
events, or other matter which may be of interest to you, and we may invite you
to take part in any activity survey research. We may contact you by email (or
in some cases by mail) to tell you this information, but we will obtain your
consent before contacting you with “direct marketing” in this way.

6.4 We will
ensure that any direct marketing communications that you receive from the Club
provide a simple way for you to decline or change your mind about further
marketing.

6.5 If you tell us that you no longer wish
to receive any direct marketing communications we will amend our records to
reflect your wishes and avoid contacting you again in the future with direct
marketing content generally.

7 How
does the Fiji Cultural & Social Club keep your personal information safe?

7.1 The Club will
take steps to seek to protect the security of your personal information, in
accordance with obligations under GDPR – General Data Protection Regulations.

7.2 Please note that we cannot guarantee the
security of any transmission of personal information over the Internet.
Communications sent over the Internet, such as emails, are not secure, although
their security may be increased if they have been encrypted. While we strive to
protect your personal information, we cannot guarantee the security of any
information transmitted to us over the internet. Therefore, please do not
submit personal information to us online unless you accept the security risks
of doing so.

8. What
are your rights in relation to your personal information?

9.1 You have
a number of rights in relation to the personal information the Club holds,
although in some cases these rights are subject to certain conditions and limitations.
You are entitled to request copies of information we hold about you.

9.2 request
that your personal information be corrected where inaccurate or incomplete

9.3 request
that your personal data be deleted (or that we stop using your personal data)
where it is no longer necessary. This right normally only applies where your
information was provided or processed on the basis of consent as stated by
yourself in the application/annual renewal form.

Contact address: Hon. Secretary

Fiji Cultural & Social Club

16 Downhurst Avenue

Mill Hill

London

NW7 3QA

9.4 To help us
identify the personal information you are referring to, please include any
details that will enable us to locate the relevant personal information such as
membership number if you have been provided with one, or date of membership.

9.5 In order
to be sure that your personal information is not disclosed to an imposter, we
may require you to provide us with proof of identity before any action is taken
or personal information is disclosed.

9.6 We will
disclose personal information to a representative if that personal
representative can be identified as a friend or relative by means of a document
sent to us in advance of the request.

9.6 Any request that you send to us in relation
to your rights will be processed within one calendar month of the Club accepting
your request.

9.5 If after
receiving a reply from us you are still unhappy with our response to such a
request you may complain to the Information Commissioner’s Office (ICO).
Details on how to do so can be found on the ICO’s website at
https://ico.org.uk/.

10. Retaining your personal information

10.1 We will
keep your details on record until we have completely dealt with your request,
enquiry, for the duration of the current membership as per you last renewal or
application form completed and accepted, and then for a reasonable period
afterwards, in accordance with data protection and other applicable legislation.

10.2 The Club may
keep your details on record for as long as it is necessary for the purposes for
which it may use your personal information.

10.3 All
memberships expire at the end of the membership period which is currently for
12 months or 36 months. All such subscriptions expire at the end of the period
nominated by the member.

10.4 In
general, where there is no built-in expiry date of membership, we will retain
the personal information that you have provided to us for seven years since
your last contact with us, for the purposes of audit, analysis and membership
management.

11. Other
Information

11. 1 Where payments for subscriptions made by
cheque or by standing orders, we will not keep your bank details thus obtained
except to process your specific request to make subscription payment or to make
donation to the Club’s charity programmes.

11.2 You may, at
any time, opt out of our Newsletters and other publications by simply writing
“OPT OUT” in the subject line of your email and sending it to the address
stated below.

11.3 Changes and
updates, other relevant information, will be notified in our NEWSLETTERS, or
published in the Club’s websites.

12. Changes to this Privacy Policy

12.1 We may
change this policy from time to time to reflect changes in the law and/or our
privacy practices. We will update the date at the bottom of this page whenever
we do that.

12.2 We
encourage you to check this policy for changes, for example when you revisit
our websites. In the event of a major change to our policy we will contact you
to inform you of the change.

12.3 By
submitting your personal information to us when you complete membership
application form or renew your membership, you are indicating that you
understand how we use your personal information, as described in this policy.

13. Contact Us

If you have any question about this Privacy Policy, please
contact our Data Protection Officer at: