Administrative Assistant to Head of Product and Head of EngineeringDataBricks

San Francisco Operations Full-time

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We pride ourselves in building the most talented big data team, and we are looking for an enthusiastic Administrative Assistant to our Head of Engineering and Head of Product. This role will also provide support in tasks for the executive leadership. Working closely with these executives on a daily basis, you will keep them organized and prepared for the events of the day. The ideal candidate must have a proven track record of success in supporting a VP-level executive in a fast-paced, dynamic work environment. This person has an approachable attitude, and must be a mature professional gifted with the ability to handle urgent and challenging situations with grace and tact.

Databricks? mission is to accelerate innovation for its customers by unifying Data Science, Engineering, and Business. Founded by the team who created Apache Spark?, Databricks provides a Unified Analytics Platform for data science teams to collaborate with data engineering and lines of business to build data products. Users achieve faster time-to-value with Databricks by creating analytic workflows that go from ETL and interactive exploration to production. The company also makes it easier for its users to focus on their data by providing a fully managed, scalable, and secure cloud infrastructure that reduces operational complexity and total cost of ownership. Databricks, venture-backed by Andreessen Horowitz and NEA, has a global customer base that includes CapitalOne, Salesforce, Viacom, Amgen, Shell, and HP. For more information, visit www.databricks.com.

Responsibilities
Manage the calendar for the executive? with day-to-day scheduling
Act as the point of contact between the executives and internal/external clients
Coordinate both internal and external conference calls, meetings, and events for the executives and VPs as needed
Set up travel and accommodations for the executives and/or visitors coming to Databricks
Work with HR and Recruiting teams on set up meetings, secure conference rooms, prepare reports, and assist with any projects for the executives
Assist in presentation preparation and production of letters, memoranda, reports, etc. as necessary
Provide core administrative support such as faxing, filing, and copying
Process and track expense reports and reimbursements
Assist Office Manager with front desk or event projects as needed
Qualifications
Minimum 3+ years of proven success in supporting VP and/or C-level executives
Experience in tech startups and has demonstrated ability to achieve goals and be flexible in a low structure, fast-paced environment
Able to multi-task with incredible time management skills while maintaining a high-level professional demeanor
Full comprehension of office management systems and procedures
Substantial experience managing calendars, expenses, and travel
Outstanding communication, organization, detail-orientation, and problem-solving skills
Has demonstrated initiative, creativity, flexibility and follow-through
Quick learner with a knack for technology, who is able to figure out new systems and adapt on the go
BS/BA degree or 5 to 6 years of equivalent experience
Must be able to work full-time at the SF office
Benefits
Medical, dental, vision
401k Retirement Plan
Unlimited Paid Time Off
Catered lunch (every day), snacks, and drinks
Gym reimbursement
Employee referral bonus program
Awesome coworkers