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One Account, Two Authors

Q: I need some help with Word '03. I share an account on a computer running XP. The person I share with and I both frequently use Word. We also both need the Author field of our documents to have our name in it. However, Word only lets you have a single default user, so I get the inconvenience of having to edit the Author field every time I create a new document.

This is both annoying and easy to forget, so I'm looking for a way around it. Office Online provided no solutions, so I was hoping you had an idea. I don't want to create a separate XP user account. Any ideas? - Hayden Schiff.

A: I'd suggest you create two templates, one with you as the author and one with the other person. Open the NORMAL.DOT template (NORMAL.DOTM for Word 2007 users) and set the Author field to whichever of you will be the default author. Save the file. Change the Author field to the other user's name and use File | Save As to save it under another name, perhaps NORMAL_ALT.DOT.

The other author will have to start new documents by selecting File | New and choosing the alternate template, but that's easier than remembering to change the Author field before saving. - Neil J. Rubenking.

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