SCHEDULE AN EVENT

Conference rooms are available 8:30 a.m.-5:00 p.m., Monday through Friday (excluding holidays). Early morning and evening meetings, Monday through Friday, are considered on a case-by-case basis. The facility is closed on weekends.

Rooms may be scheduled up to six months in advance.

All meeting arrangements and final numbers are due at least five business days prior to the event.

Contact Information

Organization Name:Meeting Coordinator:Meeting Coordinator Phone:Meeting Coordinator E-Mail:Meeting Name:Meeting Date and Time:Estimated Attendance:Will Any Members of the Press Be Present? (Must be approved by the Health Foundation):

Meeting Rooms

Please mark the rooms needed and the corresponding times. For specific room capacities and layouts, visit the Room Comparison page.

The Conference Facility requires the use of its in-house beverage service and the use of its preferred caterer for all meetings with food and beverages. Banquet server charges will apply.

Meal

Number of Meals

Time and Room

Selection

Breakfast

Lunch

Dinner

Break

Break

Beverage Service*

*Beverage service is provided by the Foundation. Please be sure that attendees do not enter the Foundation employee break room to retrieve beverages. If this occurs and a beverage service was not ordered, a half-day beverage fee will be assessed to the invoice.

Special Items

Please mark items as needed and give a description.

Item

Description

Linens

Other

Special Instructions

Please add any special instructions here.

Room Setup

Each meeting room has a standard setup and seating capacity (see our capacity chart for details). Unless otherwise requested, the room(s) requested will be set up in the standard setup. If other setup is required, please describe that setup below. Charges will apply. You may also e-mail a drawing of the room setup to our Director, Conference Facility.

Clients are required to clean and return meeting rooms to the setup they were in at the start of the meeting; otherwise, charges will apply.