CITC Project Management Office

Page 2

9/27/2013

Procurement Plan

PROCUREMENT PLAN PURPOSE

Procurement Plan PurposeThe Procurement Plan is used to provide information about the purchase of goods andservices, how vendors will be chosen, what kind(s) of contract(s) will be used, howvendors will be managed, and who will be involved at each stage of the process. Thisdocument should be approved by appropriate individuals before the actual procurementprocess begins.

22.1

PROCUREMENT PLAN DEFINITION

Procurement StatementProcurement Statement[Describe, in general terms, what products or services are being considered forprocurement and why.]

2.2

Estimated CostEstimated Cost[Provide an estimated total cost of procurement in this project. Include confidence limitsfor your estimate (e.g., plus / minus dollars or percent of estimate). See examplesbelow.]Type

Description

Cost

Confidence

Hardware

Servers

$ 12,000

+/- 5%

Software

Licenses

$ 25,000

+/- 5%

Services

Implementation

$ 24,000

+/- 25%

$ 61,000

+/- 10%

Total

2.3

Vendor SelectionVendor Selection[Describe what general approach the Project Team will take to select a product orvendor (e.g., RFI, RFP, etc.).]

Selection Process & Criteria

Selection Process & Criteria[Describe the selection process and general selection criteria. Describe any analytical selectiontool that you will use.]

2.6

Procurement TeamProcurement Team[List all Stakeholders who are involved in the Procurement Process, along with contactinformation and a description of their Procurement Role (e.g., Project Manager, Legal, PPSContract Administrator, CITC Administrative Services Officer, etc.).]Name

2.7

Phone / Email

Procurement Role

Contract Type(s)Contract Type(s)[Document which type of contract will be used with each procurement if applicable ( e.g., Timeand Materials, Fixed Price, Not-To-Exceed, etc.) ]

2.8

Contract StandardsContract Standards[Provide the standards for documentation that will be used for each contract (e.g., ifreimbursement is based on vendor performance, is the approval signature for each deliverablesufficient or must a copy of a deliverable quality review be included in the contractdocumentation?)]