Stationery

Ordering from Barker

Barker Business Systems of Sparks, Nevada is the official contract printer for University stationery and imprinted office supplies.

In 2014, Barker converted their online ordering system from a manual registration process (having to call Barker Business Systems for log-in info) to a self-registration method. Due to this conversion, there is now a new link for accessing the site.

If you have not previously registered, you will need to register where it says "New Users Register Here." If you have already registered, you will log in using your email and the password that you previously set up.

If you are unsure if you have registered, there is a "Retrieve Your Password" function. Simply enter your email address, and if you have previously registered, you will receive and email with your password. If you have not registered, you will receive an email stating that you have not yet registered for the site.

If you experience any difficulty registering or logging into the site, please call Karen Nowicki with Barker Business Systems at (775) 856-1771.

You must enter your University purchasing card number when placing an order on the site. Due to increase security mandated by PCI (Payment Card Industry), your card will be charged once you hit the submit button. You will receive and emailed order acknowledgement once your order has been placed. You will also receive a final invoice once your order has been delivered, which should be used as your credit card receipt.

Navigating stationery options

Each college has its own folder of items you can order. When you log on the vendor sites, the catalog menu will show a list by college on the left-hand side. Click on the link to bring up the letterhead for your college. All stationery ordering is placed online through Barker Business Systems. Ordering stationery online is easy; it gives you more control over your output; and you can use your purchase card for all orders under $2,000.

Economy Stationery

Barker Business Systems has economy letterhead and envelopes available on their site. Economy letterhead is a lighter-weight paper (24# white bond) than the regular letterhead (28# Classic Crest), but is still printed in PMS 282 blue. For instance, if you are doing a mass mailing and would like to save money, choose economy. For more efficiency, have Barker print both your letter and letterhead at the same time.

Instructions for Letterhead

Letterhead is different than business cards and envelopes; it includes the unique graphic signature for each college and for some University-level specialty units.

Most users do NOT need to fill out the first six fields, which allow for optional personalization for deans and vice presidents.

Optional name 1 and 2, and Optional title 1 and 2

These fields are used only to allow for personalization for deans, vice presidents and others. Personalization is OPTIONAL - in fact, most letterhead orders are non-personalized.

Admin unit/dept/center

The letterhead allows for up to two lines of personalization to identify departments, centers, programs and other units associated with colleges and some University-level specialty units.

Example: University Cooperative Extension

The Admin unit/dept/center lines have character limits, so check your PDF proofs to make sure lines do not have awkward breaks.

Address

This is intended to accommodate off-campus mailing addresses.

Mail Stop

All on-campus addresses should include the four-digit mail stop. "University of Nevada, Reno" will automatically be filled in.

City , ZIP + ZIP code extension

Other cities besides Reno can be entered for statewide offices. Please include the four-digit ZIP extension.

Phone

Two phone numbers may appear on letterhead - three if the "optional web" box is also used.

Each phone field has a pull-down menu with optional identifiers such as office, fax, lab, etc. For the first number - which is presumably a voice line - no identifier is necessary. The "blank" default can be used.

Optional web URL/email/phone

We recommend using the most specific URL possible, i.e. www.unr.edu/science for the College of Science. Or the main www.unr.edu URL can be used. Other information may also be entered here.

Preview PDF

When done entering information, "Preview PDF" for final proofing. PDFs can be printed for review or approval by others, or saved to a hard drive for future reference. (However, system will not save the information entered, just the PDF. If you exit the entry screen, information will need to be re-entered.)

This will be your final approval of the information listed on your card. Note that you are responsible for insuring the accuracy of your order. CHECK CAREFULLY. This is the only proof you will receive.