Google Calendar: A PMO Tool to Explore

So far Google calendar has worked best in managing daily
appointments, but that is not its limit. Its other features including the
sharing, searchability, timeline view, and other features make it one of the
most reliable tools for tracking projects.

In this article at Life Hacker, Andrea Vascellari shares PMO
tips to use Google calendar for your team and clients.

Tool to
Seal the Deal

Now, before turning Google calendar into your ultimate project
management tool, the PMO needs to specify if it needs it as a medium to better
manage the project teams, timelines, deadlines, or relevant project’s data:
Here is how Google calendar can help you in diverse ways:

Project Calendar: To guard the client’s privacy, you can temporarily change
the calendar title, but the syntax
remains the same. For instance 19=2019 0r 20=2020, etc. Give the same name to
the project. Use a suitable syntax to keep the calendar easier to browse or
search.

Sharing: The project managers can share the
calendar with the team members or even with the clients to monitor the stream
of activities and project deadlines.

Timeline: Mark the tasks in hand on the
calendar and automatically turn each calendar into a comprehensive project
timeline.

Manage Client Access: Calendar is one of the easiest forms of sharing project progress details with the client. However, in complex
projects, you may create two versions of the calendar— one for the team with the technical details while the other for
the client with only relevant information.

Problem Solving: Each project brings a unique issue
and a range of problems or roadblocks with it. To resolve such unwanted issues,
the team members can mark all the problems in the calendar as an ‘all day’
entry adding their names next to it. Other team members can help the individual
facing problem in resolving it. Once the problem is solved, the entry should be
marked as ‘Fixed’.

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