Email drafts​

Getting started and building the team

​Draft for supporters before Challenge begins to encourage them to join the team

SUBJECT: $[GRAND PRIZE AMOUNT] for our cause | Help

[NAME],

We're really excited to let you know that we're a part of the [CHALLENGE NAME]. It's a friendly fundraising campaign launched by [SPONSOR] where organizations [MISSION STATEMENT/SCOPE] compete to raise the most money with the top teams winning grand prize cash donations.

It starts on [MONTH DATE at TIME] and a total of $[XXX,XXX] will be given away to organizations in the Challenge. We're ready to raise as much money as we can so we can win the $[XXX,XXX] grand prize donation.

How You Can Help

Please consider joining our team as a fundraiser. By setting up a fundraiser for our cause and reaching out to your network of supporters, you can help us make an even bigger impact and get us closer to that grand prize.

It takes less than five minutes to set up a fundraiser. All you have to do is Go Here {LINK TO YOUR FUNDRAISER PAGE} and click 'Fundraise for This Campaign.'

If for some reason you can't fundraise for our campaign, we'll reach out when the Challenge launches to ask you to give to our cause. Every donation makes a difference, no matter how big or small.

Thank you in advance for your support.

{YOUR ORGANIZATION NAME}

​Draft to send to individual board members before Challenge begins to encourage them to join the team

SUBJECT: $[XXX,XXX] for our cause | Help

[NAME],

We're really excited to let you know that we're a part of the [Challenge Name]. It's a friendly fundraising campaign launched by [SPONSOR] where organizations dedicated [MISSION STATEMENT/SCOPE] compete to raise the most money with the top team winning a grand prize cash donation of $[XXX,XXX].

It starts on [MONTH DATE at TIME] and a total of $[XXX,XXX] will be given away to organizations in the Challenge. The top raising organizations that raise the most will receive cash donations. We're ready to raise as much money as we can so we can win the $[XXX,XXX] grand prize donation.

How You Can Help

As a passionate member of our board, we know that you want to help out in any way you can. The best thing you can do is set up a fundraiser page. Donating is great, but if you can become a fundraiser and reach out to your entire network, the potential for raising more money increases drastically.

All you have to do is Go Here {LINK TO YOUR FUNDRAISER PAGE} and click 'Fundraise for This Campaign.'

If you don't have 30 seconds to spare, or for some reason can't set up a fundraiser, we'll be in touch to ask you for a donation when the Challenge begins. Every bit makes a difference, no matter how big or small.

Thank you in advance for your support.

{YOUR ORGANIZATION NAME}

​Draft for anyone who joins your team with next steps

SUBJECT: You’re amazing...

[NAME],

Thank you so, so much for setting up a fundraiser for us in the [CHALLENGE NAME]. This is an incredible opportunity for us to gain awareness and raise lots of money for our organization and your support is crucial so thank you so, so much.

The best next step would be to make sure your fundraiser is all ready to go before launch on [MONTH DATE]. Here are some tips to make it happen:

• Update your story section to reflect why you choose to support our work. The more personal and compelling reason or story, the more likely you are to get donations.

• Add pictures and even videos on your fundraising page that help to illustrate why this cause means so much to you. If you need any pictures, let us know and we can provide you with some.

Then, when the Challenge starts on [MONTH DATE at TIME], share your page with everyone you know and start raising money.

Thank you so much. We'll be in touch soon.

{YOUR ORGANIZATION NAME}

​Draft for team members the day before the Challenge begins

SUBJECT: Big day tomorrow

[NAME],

Big, big day tomorrow. Please make sure that when the Challenge begins tomorrow, [MONTH DATE at TIME], that you're ready to message every single one of your friends, family, teachers, co-workers and other favorite people to ask them to give to your [CHALLENGE NAME] fundraiser. Use email first and foremost but also post a link to your fundraising page on social media.

We're so excited and out to raise the most and get that [GRAND PRIZE AMOUNT] donation so thank you so much...your support means the world to us.

{YOUR ORGANIZATION NAME}

During the Challenge

Draft for board members who are not fundraisers just after the Challenge starts to ask again to join the team and if anything, elicit donations​

SUBJECT: Please help…

Hi [BOARD MEMBER'S NAME],

We're so excited to be in [CHALLENGE NAME]. So far, we're in week [ENTER WEEK #] of the Challenge and have raised [$X,XXX]. Our goal is to raise the most money possible for our cause and win the grand prize donation of $[GRAND PRIZE AMOUNT].

We really need your help. As a board member, we know that you love our cause more than anyone and what we really need from you is to set up a fundraiser for our Challenge campaign.

Setting up a fundraiser just means that you're joining our team and sending emails to all your contacts to share your fundraiser and help us raise more money. By tapping into your network, we know we can make an even bigger difference in [SOME NOTES ABOUT YOUR ORGANIZATION'S MISSION].

To set up your fundraiser, please Go Here {LINK TO YOUR FUNDRAISER PAGE} and click 'Fundraise for This Campaign.' In just a couple minutes, you'll be all set up.

If you're really not able to set up a fundraiser, please consider giving a large donation. We're really passionate about winning this Challenge and can only imagine the amazing things we can do with the money raised and won.

Thank you so, so much.

{NAME}{YOUR ORGANIZATION NAME}

​Draft for supporters who are not fundraisers just after the Challenge starts to ask again to join the team and if anything, elicit donations

SUBJECT: Please Help...

Hi [NAME],

We're so excited to be in [CHALLENGE NAME]. So far, we're in week [ENTER WEEK #] of the Challenge and have raised [$X,XXX]. Our goal is to raise the most money possible for our cause and win the grand prize donation of $[GRAND PRIZE AMOUNT].

We really need your help. As a passionate supporter of our cause, we could really use your help by setting up a fundraiser for our Challenge campaign.

Setting up a fundraiser just means that you're joining our team and sending emails to all your contacts to share your fundraiser and help us raise more money. By tapping into your network, we know we can make an even bigger difference in [SOME NOTES ABOUT YOUR ORGANIZATION'S MISSION].

To set up your fundraiser, please Go Here {LINK TO YOUR FUNDRAISER PAGE} and click 'Fundraise for This Campaign.' In just a couple minutes, you'll be all set up.

We're really passionate about winning this Challenge and can only imagine the amazing things we can do with the money raised and won.

Thank you so, so much.

{NAME}{YOUR ORGANIZATION NAME}

​Draft to anyone who has set up a fundraiser after the Challenge begins

SUBJECT: You’re amazing...

[NAME],

Thank you so, so much for setting up a fundraiser for us in the [CHALLENGE NAME]. This is an incredible opportunity for us to gain awareness and raise lots of money for our organization and your support is crucial so thank you so, so much.

Here are a couple best next steps:

• Update your story section to reflect why you choose to support our work. The more personal and compelling reason or story, the more likely you are to get donations.

• Add pictures and even videos on your fundraising page that help to illustrate why this cause means so much to you. If you need any pictures, let us know and we can provide you with some.

The Challenge has already started and we’re out to raise the most money to help spread awareness and win prize money for our cause. So, if you can please reach out to your friends and family via email and social media and direct them to your fundraising page to give, that would be amazing.

Thank you again so much for supporting our cause.

{YOUR ORGANIZATION NAME}

​Mid-Challenge motivator draft for team members

SUBJECT: [ENTER # OF DAYS LEFT] days...

[NAME],

Hey there. We can't thank you enough for carving out time to help our cause. By joining our team, you have exponentially increased our reach in terms of new donors and awareness for [ORGANIZATION NAME] and it really means the world to us.

With just [# of days left in the Challenge] days left to go in the [CHALLENGE NAME], we wanted to reach out again to remind you to continually talk about your fundraiser with your friends and family. Email works best, but social media is helpful too. Anything you can do to help us spread the word and raise more money is incredible.

Again, we're out to win one of the grand prizes, and, even if we don't end up winning one, we keep all the money we raise. So, it’s a win-win.

Thanks so much for everything. We really, really appreciate it.

NAME{YOUR ORGANIZATION NAME}

The end of the Challenge

Draft to team members during the last few days of the Challenge

SUBJECT: Final days...

[NAME],

The [CHALLENGE NAME] ends in just [# of days] days and we wanted to reach out really fast to let you know that the last days in the Challenge are huge for us.

Not only are we competing for one of the grand prizes, but this is our final push to raise as much money as we can for [ORG NAME]. Our supporters want to help and just need to be reminded that there is still time to give.

Please consider reaching out to your friends and family and reminding them that the end of the Challenge is [MONTH DATE at TIME] and to give one more time.

Thank you again for everything.

NAME{YOUR ORGANIZATION NAME}

Draft to all fundraisers on the last day of the Challenge to send early on in the morning

SUBJECT: Last day | [CHALLENGE NAME]

[NAME],

Today is the last day of the [CHALLENGE NAME] and we want it to be big. Really big.

The Challenge ends today at [TIME] and our goal is to raise as much money as possible these last few hours.

Please help us by reaching out to your network and sending one final email about the Challenge along with a link encouraging donations. Post your fundraiser link on social media as well for an extra boost in giving.

In addition, please consider making another donation yourself. We are looking for all of our supporters to dig in and show [ORGANIZATION NAME] how much they care today. Please do note though that on the last day, donations need to be fully processed by the last minute of the Challenge at [TIME] so since it takes a couple minutes to fully process donations, please don't wait until the last second.

Thank you so much for everything.

NAME{YOUR ORGANIZATION NAME}

Draft to board members who are not fundraisers on the last day of the Challenge

SUBJECT: Last day | [CHALLENGE NAME]

[NAME],

Today is the last day of the [CHALLENGE NAME] and we want it to be big. Really big.

The Challenge ends today at [TIME] and our goal is to raise as much money as possible these last few hours.

Please help us by going Here [LINK TO FUNDRAISER] and making a donation. We are looking for all of our board members to dig in and show [ORG NAME] how much they care today. Please do note though that on the last day, donations need to be fully processed by the last minute of the Challenge at [TIME] so since it takes a couple minutes to fully process donations, please don't wait until the last second.

Thank you so much for your support. We are looking forward to sharing the total raised with everyone once the Challenge is over.

NAME{YOUR ORGANIZATION NAME}

Draft to supporters who are not fundraisers on the last day of the Challenge

SUBJECT: Last day | [CHALLENGE NAME]​[NAME],

Today is the last day of the [CHALLENGE NAME] and we want it to be big. Really big.

The Challenge ends today at [TIME] and our goal is to raise as much money as possible these last few hours.

Please help us by going Here [LINK TO FUNDRAISER] making one last donation...or two. We are looking for all of our supporters to dig in and show [ORG NAME] how much they care today. Please do note though that on the last day, donations need to be fully processed by the last minute of the Challenge at [TIME] so since it takes a couple minutes to fully process donations, please don't wait until the last second.

Thank you so much for your support. We are looking forward to sharing the total raised with everyone once the Challenge is over.

NAME{YOUR ORGANIZATION NAME}

​Draft to all supporters and fundraisers after the Challenge ends

SUBJECT: Thank you

[NAME],

We just wanted to reach out and thank you so much for helping make our [CHALLENGE NAME] a huge success.

Together, we raised [$AMOUNT RAISED] which will be so incredible in helping us [SPECIFICS ABOUT YOUR MISSION AND GOAL WITH THE MONEY].

We couldn't have done it without you and are overwhelmed by the support and generosity you have shown throughout the Challenge.