Media Facility Usage Policy

Usage of these resources is a privilege and any violation of the policy may result in loss of access or financial charges.

Access

All facilities are available to currently enrolled students, faculty, or staff to complete academic related projects. All users must have current proficiency status before scheduling the labs. Recreational use, or use resulting in personal or monetary gain is strictly prohibited. To schedule a proficiency please fill out the request form.

Scheduling

Scheduling is done at Media Loan for our 24 hours suite . Only use time that you are scheduled for and only use the lab that you have scheduled. Please cancel scheduled time at Media Loan by calling the front desk. If you repeatedly fail to use scheduled facilities, or show up late, you may lose access

Keys

To gain access to a facility you must check out keys from Media Loan under your account. After your scheduled time promptly return keys to Media Loan. Never lend or borrow keys. Notify staff immediately if keys are lost or stolen. Keeping keys past return dates may be grounds for loss of access privileges. Loss of keys may result in re-keying charges.

Security

When you have time scheduled and keys checked out, you are responsible for the facility and its contents. Never provide access to others into buildings or secure rooms. Never prop doors open or leave them un-locked. Contact staff and Police Services if there is missing significant equipment, or signs of vandalism or theft. Failure to do so may result in your being held responsible.

Log Books

Every time that you use a facility you must sign the log book and include: your name, the date, time in, time out, and record any issues with the space or technical problems in detail. Please be specific to assist staff in resolving problems.

Food/Drinks/Drugs

ABSOLUTELY NO FOOD OR DRINKS OF ANY KIND ARE ALLOWED INSIDE ANY FACILITY! Leave them outside the door. Campus policy prohibits use of facilities while under the influence of drugs or alcohol. No perfume or strong smelling substances. Please practice appropriate personal hygiene as these are public facilities, and may have many users.

Equipment

No items should ever be removed from a facility at any time. Do not unplug or patch any equipment aside from use of patch bays. Do not alter system settings, or attempt to install or remove equipment. Do not alter, move, or disassemble equipment.

File Storage

The computer stations are a shared resource. You are responsible for backing up your work. All files will be deleted at the end of evaluation week from all drives, including network storage.

Computers

Do not tamper with files that are not your own. Always ask a staff or lab aide if you need to free up file space. Do not attempt to alter the system folder, change extensions, or settings except as needed to use the applications. Any attempts to modify and/or copy protected files, system settings, security configurations, applications or other content, or any creation of objects other than application generated files, may result in loss of access.

Disciplinary Procedures

Any violation of the use policy will typically result in a temporary suspension of access. You will be contacted by the staff responsible for the space, and you will need to meet with them and discuss the situation. Failure to operate under these policies resulting in repeated suspensions, egregious intentional violations (equipment altering, use of space without scheduling, staying in spaces after hours, etc) may result in immediate permanent loss of access. You can request a meeting with the Manager of Media Services and a mutually agreed neutral party to discuss problems and their resolutions.