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Facility Masters Webcast Series This series is made possible by: Preventive Maintenance: Cost Saving Tips for the Educational Environment Tuesday, February 26th 2013 12 Noon Eastern time To dial into the webcast audio from your phone: 1-800-763-6564This seminar is This series is made endorsed by possible by

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Facility Masters Webcast Series This series is made possible by: Structure of Today’s Seminar• We must mute phones to prevent excessive noise• We will monitor the chat• When you leave the webinar: • A survey appears for your feedback • Tell us what info you want • Download a certificate of attendance A recording of today’s webcast and presentation will be available online tomorrow at www.facilitymastersonline.com/webcasts

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Facility Masters Webcast Series This series is made possible by:Connect with Facility Masters• Join our 700+ member Listservjoin-facilitymasters@talk.netatlantic.com• Become a fan on Facebookwww.facebook.com/facilitymasters• Follow us on Twitterwww.twitter.com/facilitymasters – Today’s Hashtags: #PM #FMWebcast• Follow us on LinkedInwww.linkedin.com/company/facility-masters• View our online resource librarywww.FacilityMastersOnline.com

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Facility Masters Webcast Series This series is made possible by: – 83,550 Students – 93 Schools – 2nd Largest in VA – One of 50th largest school divisions in country – 38% free & reduced lunches

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Facility Masters Webcast Series This series is made possible by: Facilities Services – 177 Technicians – 2nd Shift (2-10 pm) for trades that interfere with the education process – Approximately 9.2 million square feet – Over 35,000 work orders a year • Approximately 25% are PM’s

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Facility Masters Webcast Series This series is made possible by:Implementing a PM Program• Selecting a work order and PM system – Web based – Integrated – include staff in decision – provide training for staff – get references – client support – Ability to integrate other programs – User friendliness• Identify major areas – HVAC, generators, boilers, roof, life safety, electrical, mechanical – Keep it simple and grow the PM program • Require each shop to implement in one area • Not necessary to ID individual equipment • Track time and materials to complete work

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Facility Masters Webcast Series This series is made possible by:Implementing a PM Program• Conduct a facility audit – ID equipment – Age – Location – Condition – Model – Type – PM requirements• Identify the PM activities and schedule – Some may be included with PM software – Do more each year – O&M manuals, create new PM

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Facility Masters Webcast Series This series is made possible by: Recommendations• Expectation – Safe, clean, well maintained schools• Implement a work order system• Integrate PM into the work order system• Get buy in from staff and train staff• Identify PM activities• Goal – 50% of work orders to be PM• Do more PM each year• Identify the PM activity 30 days in advance• Notify sites of the PM work schedule• Track what it takes (time and materials)• Occupants are “customers”

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Facility Masters Webcast Series This series is made possible by:Benefits• Impacts Student Achievement and Safety• Manages Resources• Provides Credibility• Contributes to Staff Morale• Avoids “Bump in the Night”

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Facility Masters Webcast Series This series is made possible by: Preventive Maintenance Using SchoolDude to track and analyze information Justin Turner SchoolDude.com

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Facility Masters Webcast Series This series is made possible by:PMDirect• Identifies the inspection process and proactive work to be undertaken• Documents regular task and procedure inspection processes• Helps to maximize resources by extending life of equipment

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Facility Masters Webcast Series This series is made possible by: Proactive: Recurring Scheduling-Establish ascheduled series ofinspections

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Facility Masters Webcast Series This series is made possible by:Tasks &proceduressheet forPM

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Facility Masters Webcast Series This series is made possible by:Submita workorder

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Facility Masters Webcast Series This series is made possible by: Automatic updates for requesterAnd organization for your organization

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Facility Masters Webcast Series This series is made possible by:InventoryDirect• Inventory of supplies and equipment – Consumable items such as custodial, mechanical, tools, instructional, and food services• Helps to insure that supplies are on hand to manage work order requests – Reactive and preventative maintenance

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Facility Masters Webcast Series This series is made possible by: What can SchoolDude do for me?• Utilize a web-based maintenance management system – Access anytime and anywhere• Maximize resources by extending life of equipment – Doing more with less• Generate quick, accessible reports for administration – Documentation of safe, clean, well-maintained environment for students/staff