Order Transcripts Online

A transcript is an official record of your academic history at York. It summarizes your course enrolment, the grades you earned and sessional academic decisions (e.g. "May proceed in Honours"). Transcripts are typically required when you are applying to another postsecondary program (e.g. graduate school); in addition, a potential employer, government agency or insurance company may ask you for a transcript in order to authenticate your complete record at York. If a third-party (e.g. prospective employer) only needs to verify the completion of your degree, you may direct them to our online degree verification service, YU Verify.

You may request to have a transcript sent directly to a third party or you may request a personal copy of your transcript that will be stamped “Issued to Student” and placed in a sealed envelope. Please note that third parties may not accept transcripts “Issued to Student”. Check with your intended recipient before ordering your transcript. If you request a transcript “Issued to Student” and your third party does not accept it, you will be responsible for re-ordering another transcript.

Online transcript orders made by Sunday, December 21, 2014 will be processed and sent before the University closes on Wednesday, December 24, 2014. Transcript orders received by mail or fax by Wednesday, December 17, 2014 will be processed by December 23, but those received after December 17 may not be processed until the university re-opens in January. The university re-opens on Monday, January 5, 2015.

Please read all of this information to ensure that your transcript order is processed correctly. Ordering online is the fastest way to request a transcript.

Order Online

Fees

Processing Times and Other General Information

Alternative Order Methods

Who can order transcripts online?

Any undergraduate student (except those from Osgoode Hall Law School) who has taken a course at the University from 1982 to the present.

Any Osgoode Hall Law School student who has taken a course from 1992 to the present.

Any graduate student who has registered for a session from 1982 to the present.

If you are not eligible to order transcripts online, please read the information below.

How do I order a transcript online?

Click on the button below; you will require your Passport York username and password.

Passport York allows the University to ensure that only you have access to ordering your transcripts; it is used as your electronic signature to authorize the order.

What if I do not remember my Passport York username or password?

If you are having trouble resetting your Passport York password or username, visit our list of frequently asked questions for a solution.

What if I do not remember my York Student Number?

If you are currently enrolled and registered at York, you must present your government-issued photo identification (e.g. passport, drivers license, age of majority card etc.) in person at Registrarial Services in the Bennett Centre for Student Services.

If you are a student who is not currently enrolled and registered at York, you may present your identification in person (see above) or send an e-mail to transcpt@yorku.ca with a legible, scanned attachment of a government-issued photo identification (e.g. passport, drivers license, age of majority card etc.). Please ensure your e-mail indicates that you are requesting your York Student Number for a transcript order, along with the answers to the following questions so we can authenticate your identity:

date of birth

your mailing address while you were last at York

your most recent academic program

the years you attended York

Who cannot order transcripts online?

If you are a...

What to do?

Student who wish to attach an external document (e.g. application form or status verification) to their transcript. Note: there is an additional $25 fee.

Student who wants a record of courses taken at the Schulich Executive Education Centre.

Fax a written request to 416-736-5689.

Cost and Payment

Effective July 2, 2013 the cost for an undergraduate or graduate transcript is $15 per copy.

If you have a form or document that must accompany your transcript, note that there is an additional $25 fee. Please make sure to submit your document with the Transcript Request Form found in "Alternative Order Methods".

To order transcripts online (or any alternative method other than in-person) you must have a valid
Visa or MasterCard. When paying by credit card, you must include your name, the type of credit card (Visa or MasterCard), the credit card number and the card's expiry date.

Payment must accompany all orders. Incomplete orders will not be processed.

You are responsible for ensuring that the correct mailing address is submitted. Please review your request prior to submission to avoid additional charges.

Delivery: Regular Mail (Canada Post) versus Courier (UPS)

Regular mail costs are included in the cost of the
transcript.

York University is not responsible for transcripts lost or delayed in the mail. Make sure you check your destination address before you submit your request to avoid re-ordering your transcript and incurring another charge.

Courier charges are calculated automatically, when requested.
The fees are as follows:

Canadian destinations: $35

US destinations: $50

International destinations: $100

Please note that if you choose to receive your transcript by courier, we will provide UPS with your e-mail address so they can send you your shipping confirmation and tracking number.

Transcripts cannot be couriered
to a post office box.

Online Orders (Fastest)

Post-1982 undergraduate or post-2006 graduate transcripts ordered online typically take 3 to 5 business days to process.

Paper Request Form

Transcripts ordered via the Transcript Request Form take 5 to 10 business days to process after the form is received.

Important Information About Processing Times

Timelines are usually met throughout the year; however, transcript orders may take longer during peak periods: May/June and September to January. Please plan accordingly.

It may take some time for your transcripts to be received and processed at its destination address. When checking to see if your transcript has arrived at its destination, remember to ask how long it takes to process the receipt of mail before you assume it has not already arrived.

The Registrar's Office cannot be responsible for transcripts lost or delayed in the mail.

Timing Your Transcript Request Correctly

Make sure that you request your transcript when you need it and not before.

Check your online grade report (fall/winter - summer) to make sure all the information you need is on your transcript including any expected grades, grade changes or petition results.

If you choose to have your transcript produced "Immediately" before all your grades are released or before your degree has been conferred, your transcript may not satisfy its recipient and you will be responsible for the charges associated with re-ordering another transcript.

If you request to have your transcript produced after grades are released (i.e. on hold), please note that, even though all your grades may have been incrementally added to your record, your transcript will not be released until mid January for fall term grades, mid May for winter term grades and mid September for summer term grades.

Grades for students from Osgoode Hall Law School and the Faculty of Education are traditionally released later than other Faculties. Students from these Faculties who request to hold their transcript request until grades are released, should select their appropriate Faculty from the delivery date drop-down menu (online request) or checkbox (paper request form).

If you are planning to graduate and require your transcript to reflect that your degree has been conferred, please wait until the convocation ceremonies have begun before ordering your transcript.

Graduate and Undergraduate Transcripts

Graduate students should note that transcripts will include all graduate and undergraduate studies completed at York.

Transcripts “Issued to Student"

Transcripts “Issued to Student” are stamped as such and placed in a sealed envelope.

Third parties may not accept these transcripts for official purposes. Check with your intended recipient before ordering your transcript. Most transcripts created for official purposes are sent directly from York to the third party.

If you request a transcript “Issued to Student” and your third party does not accept it, you are responsible for a new chargeable transcript order.

Multiple “Issued to Student” transcripts being mailed to your home or on-campus address will arrive in separately sealed envelopes.

Multiple Copies

Please submit a separate request for each mailing address where you want the transcript sent.

Multiple copies of transcripts being sent to a single third party address are mailed in one envelope. They are not separately sealed.

Multiple “Issued to Student” copies being mailed to your home or on-campus address will arrive in separately sealed envelopes.

Outstanding Fees or Fines

In accordance with Senate policy, transcripts will
not be issued to a student who has an outstanding financial account with
the University.

Documents to Accompany Your Transcript

If you have a form or document that must accompany your transcript, note that there is an additional $25 fee. Please make sure to submit your document with the Transcript Request Form found in "Alternative Order Methods".

In-Person Order and Pick-up

Most post-1982 undergraduate transcripts and post-2006 graduate transcripts may be requested in-person at Registrarial Services on the first floor of the Bennett Centre for Student Services. No pre-order is required. Telephone requests for transcripts cannot be accepted.

If someone other than you plans to pick up your transcript, you must give that person a signed authorization identifying the person and confirming that they are authorized to pick up your transcript. Photo identification of the person picking up the transcript will be required.