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When embarking on your first foray into commercial co-venture land, you may have learned that a commercial co-venturer has to register in six states. But how much do you know about what that entails? Here’s a primer:

1. Complete the online registration form. ALL FILINGS MUST BE ONLINE ONLY.

2. Provide a “User contact” of the co-venturer – MS will then send an email to the user contact to login and complete the registration process.

3. File a Notice of Charitable Sales Promotion and a copy of the ccv contract at least 7 days prior to start of promotion.

4. Pay a $50 filing fee.

5. File a financial accounting of the promotion no later than 30 days after the end of the promotion if the promotion is less than 1 year. If the promotion is longer than 1 year, file a financial accounting no later than 30 days after the anniversary date of the first notice of promotion filing and a final accounting within 30 days of the end of the promotion.

3. Send the annual registration form and fee to Secretary of State/Public Charities Division.

For each promotion:

1. File a Notice of Solicitation – CCV and a copy of the ccv contract at least 10 days prior to start of promotion.

2. Submit a Joint Financial Report for Commercial Co-Venture for each promotion within 90 days of the end of the promotion. If the promotion is longer than 1 year, file a financial report within 90 days of the anniversary of the start of the promotion and a final report within 90 days of the end of the promotion.

Failure to comply penalty of up to $2,000.

Important tips:

1. Give yourself at least 1 month to prepare for registration. Many registration forms require, in addition to a signed contract, financial and other company/charity information which will need to be gathered prior to filing.

2. Meet the deadlines. States may be lenient for reasonable excuses, but they can still impose penalties.

3. Forms are available online.

4. Watch out for Mississippi. The new online filing requirements for Mississippi are a bit cumbersome, especially by requiring a two-step verification process. And now that it’s online, it’s easier for Mississippi to track late filings.

5. You may want assistance. Just like you may initially think it’s a good idea to try to fix the leak under the sink yourself, to then realize that plumbers charge $300 per hour for a reason, experience with the ccv filing requirements and procedures as well as familiarity with state nuances that just aren’t apparent from the website or statutes may help avoid a flood of headaches.

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