Service description: Validoo Supplier

Content

About Validoo

Validoo features Sweden’s largest database of trade item information and product images that follow GS1’s global standard. With Validoo, suppliers can validate, quality-assure, store and share information and images for their products. Our information recipients operate mostly in the retail, food service, apothecary and alcoholic beverage industries. Product information and product images made public in Validoowill be availableboth to connected information recipients and tousersofouropensearch service, GS1 Sweden ProductSearch (will be launched on June 16, 2020).

View results for quality assurance and statistics reports per product/image

Feedback messages from the recipient back to your system.

Validation results by email

Product sheet

Sharing of public product information in our open search service, GS1 Sweden ProductSearch (will be launched on June 16, 2020).

How it works

Control, storage and sharing of digital trade item information

Validation Validoo’s system checks that all trade information that suppliers send to the recipient via Validoo follow the global and Swedish validation rules. Two to three times a year, the rules are updated.

Control of specific rules. Validoo’s system also checks that trade item information follows recipient-specific validation rules if the recipient has chosen to activate any such rule (for example, max values for maximum pallet height or maximum weight for a product).

Sharing trade item information Validoo shares the trade item information that has been approved in quality assurance with the recipients who have created a subscription and to whom the supplier has addressed the trade item information. Other information recipients connected to Validoo get access to the information when it is made public. You can read more here about what determines when trade item information becomes available for other connected recipients read more. A list of attributes from trade item information displayed in GS1 Product Search is available here.

Quality assurance, managing and sharing product images

Quality assurance of product images according to Quality assurance rules for product images. From the moment Validoo receives both trade item information and images, it takes 1 to 5 working days before the images are ready for sharing. Images that do not follow the industry’s quality requirements are edited and uploaded by GS1’s image editors.

Management and sharing of product images The product image is linked to trade item information using the product’s GTIN (GS1 global trade item number). The product image is then available to Validoo-connected information recipients and users of GS1 Sweden ProductSearch (will be launched on June 16, 2020), according to a regulatory framework based on how the date in the trade item information is specified (read more here). Information on which images will be displayed in the GS1 Sweden ProductSearch service is available here.

Production of Product Images in Validoo’s Photo Studio after ordering. The studio performs product photography and production of CGI images (Computer Generated Imagery). From the time Validoo receives the trade item information and product samples, it takes 5 to 10 working days before the images are uploaded and ready for sharing.

The current price list for product images is available at validoo.se.

Manual quality assurance of trade item information

Quality Assurance of trade item Information by comparison to a submitted production sample, prototype or print original. Here it is checked that they are coherent and follow the GS1 standard for Trade Item information. See which attributes are checked. From the time Validoo receives the trade item information and product sample, it takes 1 to 5 working days before the result is ready.

Handling a product sample GS1 Sweden can only handle a sample that has an order connected to it. GS1 Sweden charges for the handling of samples that arrive without a delivery note or that isn´t marked with company name, GLN or GTIN.

The current price list for quality assurance is available at validoo.se.

Prerequisites for suppliers

You identify your company with a GLN (GS1 location number) and your products with GTIN (GS1 Global Trade Item Number). These numbers are created with the help of a GS1 Company Prefix which your company subscribes to from GS1 Sweden or another GS1 organization.

Your company must sign an agreement with Validoo.

Your company must comply with the terms and conditions and pay the fees according to the valid agreement for Validoo.

Customers who intend to photograph many products should inform Validoo well in advance of photography. The information makes it possible for Validoo to prioritize and secure resources.

An order must be placed for each manual quality assurance and image production that is to be performed. Place orders when logged in.

Physical samples (production samples or prototypes) sent for manual quality assurance must be sent to the address indicated on the delivery note. Digital sample (print original) is uploaded when placing order.

Physical samples sent for manual quality assurance or photography must be marked correctly and accompanied by the delivery note received when placing the order.

Physical samples must be received no later than five (5) working days after placing the order. This is a prerequisite in order for Validoo to secure staffing. An order is activated when both product sample and trade item information have been received.

Development and operations

Updating the standard Validoo complies with the standard for Trade Item information developed by GS1 globally. When GDSN (Global Data Syncronization Network) announces a change of version, GS1 Sweden is, according to agreement, obliged to upgrade to the new version in Validoo’s system. GS1 Sweden announces the change of version to connected customers approximately six months before the change takes place.

Ongoing development New or changed functionality in Validoo is developed and launched at customers’ request. The changes are planned and prioritized based on complexity, customer demand and customer benefit, and there are no fixed launch dates.

Always operating Validoo normally operates 24 hours a day, every day of the week. However, the operation is under certain times unattended and disturbances may occur during these times. In addition, disturbances in the operation can occur even at other times due to both planned interruptions for maintenance and similar measures as limited unplanned interruptions.