Communications

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

A copy of all briefs, memos, directives, PowerPoint slides, guidelines or other documents concerning the countering violent extremism (CVE) model developed by the Greater Boston Regional Collaborative.

A copy of all records that define, display, present, state, update, clarify, teach, or explain Boston's model for CVE.

A copy of all emails, letters, and other written communication between Cambridge Police officers and between the Cambridge Police Department and other governmental partners concerning CVE.

You can restrict your search to records created after January 1, 2014 to the date this request is processed.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Thank you again for your e-mail. There are approximately 1,300 records associated with the names referenced. Unfortunately, there was not a way to filter out any duplicative records as initially hoped, so this estimate could potentially include the latter.

Due to the volume of documentation and resources required to support this request, a fee will be required. It is estimated that it will take multiple parties from the Cambridge Police Department approximately fifty-two (52) hours to process your request of these relevant records. The applicable hourly rates are $463.50 ($15.45 x 30 hours = $463.50), $40 ($20 x 2 hours = $40), $100 ($20 x 5 hours = $100.00) and $450 ($30 x 15 hours = $450.00). It is also estimated that approximately thirteen hundred (1,300) responsive documents exist, which can be copied for a fee of $.20 per page (1,300 x .20 = $260.00). Therefore, the total fee estimate is $1,313.50.

This amount is payable in advance of the City actually complying with your request. You may pay by check payable to the City of Cambridge sent to my attention.

This is an estimate. If the amount you pay turns out to be more than was necessary to comply with your request, you will be refunded the difference. If the estimate turns out to be too little, the City will comply with the request to the extent paid for and will submit a new estimate to you to complete the response.

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Jan. 25, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

Sorry for the automated response, Jeremy. I would like to narrow my search to the following:

A copy of all briefs, memos, directives, PowerPoint slides, guidelines or other documents concerning the countering violent extremism (CVE) model developed by the Greater Boston Regional Collaborative.

As previously noted, the estimated fees would need to be paid in full in order to proceed with your two outstanding requests.

If the amount you pay turns out to be more than was necessary to comply with your request, you will be refunded the difference. If the estimate turns out to be too little, the City will comply with the request to the extent paid for and will submit a new estimate to you to complete the response.Jeremy

As previously noted, a categorization of these responsive electronic records would not be available until post-extraction and review.

The estimated fee would need to be paid in full in order to proceed with your request.

If the amount you pay turns out to be more than was necessary to comply with your request, you will be refunded the difference. If the estimate turns out to be too little, the City will comply with the request to the extent paid for and will submit a new estimate to you to complete the response.