How to use Cash Drawer Balancing?

Available from Release 1.377 onwards…

Scenario1:

Z report or shift should run on station basis not user wise, i.e.

if one user log in a station & makes transactions and he log off, in the same time another user logs in same station & continue with transaction, when he enter closing balance & prints Z report, report should show the combined effect of both user's transactions

Scenario2:

Operator ‘A’ works on station 1 from morning 8 am to 1 pm.

After that station 1 is closed for the day.

Now the same operator starts working again at 3 pm to 7 pm. But on station 2.

At the day end (i.e. at 7 pm) he needs to submit the combined report for his 2 shifts (i.e. from 8 am to 1 pm AND 3 pm to 7 pm).

Scenario3:

The barman starts the shift on Friday.

The back office is closed on Saturday and Sunday.

The barman is not allowed to print Z report.

So the back office person will take out Z report on Monday.

The date on bill should show actual date for transactions done on Saturday and Sunday.

Solution: In order to meet the demands of the scenarios mentioned above RanceLab® FusionRetail™ 6 has made several changes to simplify the day end procedure. FusionRetail 6 now uses batch number to logically group transactions based on user activity. This document explains the Cash Drawer balancing module in detail,

Explanation of the Batch Id concept

The process of Cash Drawer Balancing.

Explanation of the Batch Id concept:

The Start of Batch:

When a user logs in, the system checks for a batch with “open” status for her and reads it in a global variable.

If a batch with “open” status is not found, a new batch number is generated automatically when a user creates his first transaction.

A user will always have a unique batch number for a given point of time.

While a batch is open, its number is associated with all the transactions (Inventory/Financial).

This number is added when a transaction is created.

In Touch POS it’s added when transaction is finished.

The number is added to transaction only once, it is not changed in modification.

The End of a Batch:

The batch closes when the user takes out a Z report.

The Z report can be printed by the operator at POS or it can be printed by the cashier/supervisor in the back office.

The process of Cash Drawer Balancing

The process of Cash Drawer balancing is similar to the process of the previous releases; the only addition is the introduction of three additional options in the Sale Invoice options screen to automate the insertion of opening and closing balance and printing the mode of payment slip. Please follow the steps given below to implement the Cash Drawer balancing using RanceLab® FusionRetail™ 6.