* Include data for items that you actually capture, not things you skip (see [[Skipped Items]] for how to track those)

−

* Check your Number of Captures against the Format column -- the metadata should be made to match the number of captures you make (if there's a big discrepancy, see [[Procedural Anomalies]])

+

* Check your Number of Captures against the Format column in the metadata part of the spreadsheet -- the metadata should be made to match the number of captures you make (if there's a big discrepancy, see [[Procedural Anomalies]])

* The new model contains most of the same data that was effectively used in the old TrackingFiles documents, and can be named and archived in the same way

* The new model contains most of the same data that was effectively used in the old TrackingFiles documents, and can be named and archived in the same way

* Done properly, the new model should not impact the Metadata Unit at all; done poorly, it will not break our current system (columns will be mapped to MODS in a way that doesn't trigger a fatal error)

* Done properly, the new model should not impact the Metadata Unit at all; done poorly, it will not break our current system (columns will be mapped to MODS in a way that doesn't trigger a fatal error)

+

* Legacy collections will not require manual migration to the new system

+

** There was nothing inherently broken about the old system, so it can continue where it needs to

+

** New form tracking can be instituted as outlined above at any point in ongoing collections because we document them in batches

Revision as of 08:54, 25 April 2013

This page refers to the current procedure for recording administrative metadata during the capture process. For older processes of recording tracking data, see TrackingFiles.

Use the tracking data columns during capture

Include data for items that you actually capture, not things you skip (see Skipped Items for how to track those)

Check your Number of Captures against the Format column in the metadata part of the spreadsheet -- the metadata should be made to match the number of captures you make (if there's a big discrepancy, see Procedural Anomalies)

Be sure to fill in the OCR? column so that Tesseract can do its job

Remove and save the tracking data columns

This happens after the spreadsheet has been batched, if necessary

COPY Filename column from the metadata spreadsheet to a new sheet

MOVE Tracking Data columns to new sheet

Make sure you also copy the column headers

If you don't, you'll get an error on upload -- because the script automatically assumes the first row is the header, it will interpret that your first item in Scans hasn't been entered into the log