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Emergency Response and Evacuation Procedures

Emergency notification to students and employees will include one or more of the following: telephone paging system, fire alarm paging, website, text messaging, and email notification system (texting and email notification require signing up with Community Connection service). Some or all of these methods of communication may be activated in the event of an immediate threat to the NCMC campus community.

Determination of an emergency situation will be made by a member or members of the Crisis Management Team Decision Group, as outlined in the Crisis Management Plan. If the situation warrants, local, county, and state enforcement agencies will be consulted by a member of the Crisis Management Team Decision Group and information will be shared with the President or designee.

Upon confirmation that there is a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees, emergency notification will occur. “Immediate” is defined as posting an imminent or impending threat. The acting president will declare a crisis situation. A member or members of the Crisis Management Team Decision Group will make the decision to notify the entire campus or only select areas based on the situation, considering information such as: location of incident, potential harm and risk to other areas of campus, etc. There will be continued assessment of the situation and additional segments of the campus community may be notified if the situation warrants.

When there is a potential that a very large segment of the community will be affected or when a situation threatens the operation of the campus as a whole, the entire campus will be notified.

Where possible, prepared scripts and recordings will be used. The final content will be prepared by a member or members of the Crisis Management Team Decision Group, in consultation with local authorities if the situation warrants. Information shared may differ by segments of the campus community, for example a tornado warning would warrant local commuter students to not leave their homes, while residential students will be asked to take shelter in designated on-campus locations.

A select member or members of the Crisis Management Team Decision Group or trained designee will be responsible for activating the notification systems. The notification systems will be activated without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or mitigate the emergency.

Members of the Crisis Management Team Decision Group

*President

*Vice President of Institutional Effectiveness

*Chief Financial Officer/Director of Operations

Dean of Student Services

Dean of Instruction

Dean of Allied Health

*Chief Information Officer

Director of Business

Director of Development

Director of Trio programs

*Director of Physical Plant

Director of Public Relations

Director of Student Housing

Director of Ketcham Community Center

Director of Human Resources

Coordinator of Educational Services, Maryville

*Notifying Member

If notification beyond the campus community is required, a member or members of the Crisis Management Team Decision Group, in conjunction with the President, will work with Public Relations to disseminate the emergency information.

The Crisis Management Plan is reviewed annually. Crisis management procedures are outlined in the crisis management plan, located at: http://www.ncmissouri.edu/about/Documents/crisis_plan.pdf . When a situation occurs that causes an immediate threat to the campus, the first responders to the scene will usually be the Trenton Police Department and Trenton Fire Department. These entities typically respond and will work with NCMC to assist with the incident. Depending on the nature of the incident, other local, country or federal agencies could also be involved in responding to the incident.

General information about emergency response and evacuation procedures for NCMC are publicized each year as part of the institution’s Clery Act compliance efforts and that information is available on the NCMC website. Building escape plans are included in the NCMC Crisis Management Plan.

All members of the NCMC community are notified on an annual basis that they are required to notify the Trenton Police Department and relevant NCMC officials of any situation or incident on campus that involves a significant emergency or dangerous situation that may involve an immediate or ongoing threat to the health and safety of students and/or employees on campus.

Annually, North Central Missouri College will conduct announced or unannounced drills to test emergency procedures. Drills in the residence halls will be conducted, at minimum, once per semester. Each drill date, time, and feedback will be recorded and shared with members of the Crisis Management Team Operation Group. An email will be sent prior to the annual drill directing students and employees to emergency and evacuation procedures and the crisis management plan for additional safety and security information. Detailed information on shelter-in-place, safe areas, and evacuation plans for each building will be included.

Documentation will occur for each test, to include: a description of the exercise, date the test was held, time the test started and ended, and whether it was announced or unannounced. Documentation and feedback will be recorded and shared with members of the Crisis Management Team Operation Group.