1. How do you verify your data?

2. The reports

There are 5 reports to sign off. These provide a complete profile of your students and their studies:

3. Top tips

Check out the variations highlighted in your reports – it may indicate that something is wrong with your data.

Don't forget to REFRESH your reports before sign‑off if you have reported new student records or changed any existing records in HEIMS.

Refreshing your data is an overnight process. This means that the refreshed data will not be visible until the following day.

Sign off is final! Make sure all your data changes are made before you sign off.

Use the resources on HEIMSHELP to help you.

4. Lodging a statutory declaration in HITS

The final step in certifying your data is lodging a statutory declaration signed by either the Chief Executive Officer or Chief Finance Officer in the HELP IT System (HITS).

This is uploaded under Ad‑Hoc documents, using the category Administration and sub‑category Statutory Declarations. You will need to attach a copy of your 5 verification reports in excel format with the statutory declaration.