Constitution and Rules

Members / Guests are not allowed to bring firearms of any type into the main clubhouse.

This includes not bringing firearms onto the veranda.

All firearms must be taken into the armoury / gunroom via the secured and alarmed side entrance.

DRESS CODE

During the day there is no specific dress code, with the generally accepted Bisley range wear the norm, except that caps/hats should not be worn within the clubhouse.During the evening (typically after 19:00) gentlemen would be expected to wear "smart casual" attire.In particular jeans or shorts should not be worn. Ladies would be expected to dress in a complementary manner.

Certain events may require a special dress code that will be announced and may require club or regional or national dress code and honours to be worn (e.g. Dinner with Overseas Clubs in July).

The North London Rifle Club

Constitution and Rules as amended up
to the AGM of 27/04/2019

INTRODUCTION

1)The
Club shall be called the "North London Rifle Club". The Clubhouse is
situated at Bisley Camp, Brookwood, Woking, Surrey, GU24 0NY.

2)The
Club was formed in 1880 to promote shooting with Service Arms in the Volunteer
Force. Its aim now is the encouragement of sport in the community and, in
particular, the development of skill in target shooting including amongst
cadets and young shooters. The Club shall at all times comply with the criteria
for approval by the Secretary of State for Home Affairs under Section 15 of the
Firearms (Amendment) Act 1988 as amended by Section 45 of the Firearms
(Amendment) Act 1997 and relevant subsequent legislation.

MEMBERSHIP

3)The
North London Rifle Club is an unincorporated Members’ Club with the categories
of Membership defined in the Schedule at the end of these Rules. The following
conditions will apply:

a.Honorary
Members
have the right to use the social facilities of the Club and have such other
rights (which may or may not include the right to stand for the Committee) as
the Committee may determine.

b.Provisional
Members
may shoot in Club events but not record representative scores in either Club
competitions or Team matches. They may, after six months from the date of their
election as Provisional Members, apply for Shooting Membership provided they
have successfully completed a course in the safe handling and use of firearms
arranged by, or approved by, the Committee on payment of such subscription as
appropriate.

c.Social Members may take no
part in the sporting activities of the Club irrespective of whether they hold a
Fire Arms Certificate.

d.Temporary
Members
shall be persons attending an event at the Club whose names shall not less than
twenty-four hours before such event have been submitted to the Club and shall
have been approved by a Shooting Member of the Club authorised by the Committee
for this purpose.

e.Youth Members may use the
Club’s shooting facilities:

i.Subject to any
approvals and permissions as the Committee and NRA deems appropriate in
relation to their age, maturity and size,

ii.Provided they
have successfully completed a course in the safe handling & use of firearms
arranged by, or approved by, the Committee

4)Discounting
any Temporary and Youth Members, the total number of Members of the Club shall
not exceed six hundred except as provided for in Rules 10) and 37). The combined
total of Social Members shall not exceed 20% of the Club Membership.

6)If
a Shooting Member of the Club ceases to satisfy the requirements specified in
Home Office Approval for Full membership, then he/she shall forthwith inform
the Honorary Secretary. He/she shall be deemed to have transferred to an
appropriate class of membership to be determined by the Secretary.

7)Any
Member may resign from the Club by notifying the Honorary Secretary in writing
before 1st March, after which date payment of the current year's subscription
is required.

8)Where someone joins the Club and that person
had been a Member of the Club at any time during the previous two years before
admission, that person will enjoy continuity of membership and be treated as
never having left the Club for purposes such as calculating length of
membership, membership benefits and disciplinary matters. This does not apply
where the previous membership class was Temporary.

10)A Member
expelled under Rule 9) shall receive
notice and be entitled to attend the next Annual General Meeting held after
such expulsion and shall be entitled to have a motion for reinstatement put to
the meeting. The formalities of proposal and seconding shall not be necessary.
Such an expelled Member shall have no vote at that meeting unless reinstated
for which a two-thirds majority vote of those present
will be necessary.

11)No Member is
to give the address of the Club in any advertisement or use the Club address
for business purposes, and no Member may, except for professional services
rendered at the request of the Committee, on any pretext or in any manner
receive any profit, salary or emoluments from the funds or transactions of the
Club.

12)No Member is
to reprimand any Club staff but should refer the matter to the Honorary
Secretary or the Chairman of the Committee.

MANAGEMENT

13)The Club year
shall coincide with the calendar year. All subscriptions become due on 1st
January. Members elected after 31st July will be required to pay half the
appropriate subscription for the year.

14)The Clubhouse
is normally open at weekends and, by arrangement with the Manager or Steward,
at other times as may be required. Excluding the Imperial Meeting the Clubhouse
will be closed on Mondays and Tuesdays (Tuesday and Wednesday after Bank
Holiday Mondays). The Committee is empowered to close it for such periods as it
may deem necessary informing members as soon as practicable.

ELECTION OF OFFICERS AND COMMITTEE

15)The entire
management of the affairs of the Club and its premises shall be vested in a
Committee of twelve elected Members, together with certain ex-officio Members.
The Committee Members are the elected and ex-officio Members.

16)The President
and Vice Presidents shall be elected annually at the Annual General Meeting.
The President shall be an ex-officio Member of the Committee.

17)There shall be
at least two and not more than four Trustees elected at a General Meeting of
the Club who shall hold office until death, resignation or until removed by the
votes of two-thirds of Members voting at a General Meeting. The Trustees shall formally be
appointed by deed as Trustees within the meaning of Section 36 of the Trustee
Act 1925 and the provisions of the Trustee Act 1925 shall apply to any such
appointment.The Trustees
shall be ex-officio Members of the Committee if not already elected in their
own right. All leases, conveyances, investments and securities shall be made or
taken in the names of the Trustees and the property vested in them shall be
held by them on trust for the Members of the Club for the time being subject to
these Rules. They shall be bound to deal as directed by resolutions of the
Committee of which entries in the Minute Book signed by the Chairman of the
Committee at the same or a subsequent meeting shall constitute conclusive
evidence. The Trustees shall be indemnified against risk and expenses out of
the property of the Club.

19)The election
of Committee Members shall be by ballot of Members present at that meeting and
every Eligible Member of the Club shall be entitled to vote for as many
candidates as there are vacancies to be filled. No Member may give more than
one vote to any candidate and a Member need not use all his/her votes. The
candidates up to the number of vacancies who receive the most votes shall be
declared elected. In the event of a tie for the last place or places a second
ballot shall be held for the last place or places only. In the event of a
further tie the Chairman of that meeting shall have a casting vote for each
place to be filled.

20)The seniority
of Members of the Committee is firstly determined by their date of most recent
election, the more recent being less senior. Among those elected on the same
date, seniority is determined by the number of votes received, a Member
receiving fewer votes to be deemed senior to one receiving more. Where
Committee Members are elected on the same date without a contest, or where two
or more receive an equal number of votes, their seniority is to be decided by
drawing Iots among themselves.

ANNUAL AND EXTRAORDINARY GENERAL
MEETINGS AND ELECTRONIC VOTES

21)The Annual
General Meeting of the Club is to be held not later than 30th April, provided
that no such meeting takes place more than fifteen months after that held in
the previous year, at a place to be determined by the Committee, of which
fourteen days’ notice must be given to every Eligible Member.

a.Election of
President, Vice Presidents, Honorary Treasurer, Honorary Inspector and Members
to serve on the Committee for the ensuing year. Members elected to serve on the
committee shall serve until required to retire as defined in Rule 18.

b.Any other
business of which any Eligible Member has given twenty-eight days’ notice in
writing to the Honorary Secretary.

24)At any General
Meeting the President or in his absence the Chairman of the Committee will take
the Chair. Should neither be present the meeting is to elect a Member of the
Committee to act as Chairman. If the person who
would chair the meeting under the foregoing declines to serve for whatever
reason, the chair shall pass to the next person specified.

25)Subject to
Rule 23)a, any
questions for decision should be put to the meeting in the form of motions duly
proposed and seconded and will be determined by a show of hands, a simple
majority of Eligible Members present being sufficient to carry a motion (except
in those cases where under these Rules a different procedure is laid down). At
any General Meeting the Chairman of the meeting will have a second or casting
vote if required. The Chairman may at his absolute discretion
substitute a secret ballot for the show of hands.

a.The conditions
for an Electronic Vote are as follows:

i.All Electronic
Votes, i.e. content of question put to the vote and deadline, require prior
approval by the Committee.

ii.The
Hon. Secretary will send an identical email to all Eligible Members, asking
them to vote “Agree” or “Do not Agree” on the specific proposal by the deadline
as agreed by the Committee in Point (i) above.

iii.In
the case of Eligible Members for whom the club does not have an email address,
the Hon. Secretary shall send a copy of the email to the latest postal address
given by the Member to the Club.

iv.The
voting request (postal or email) shall be sent by the Hon. Secretary to every
Eligible Member at least 7 days before the above deadline.

v.All
votes (postal or email) received by the Hon. Secretary past the above deadline
are discounted.

vi.Each
Eligible Member has only one vote.

vii.In
case of a tie, the President of the NLRC has the deciding vote.

26)All Members
are permitted to attend and speak at General Meetings, whether Eligible Members
or not. Notwithstanding Rule 10, a non-member may attend
a General Meeting only if he/she has received the explicit permission of the Chairman
of the meeting. Such permission may cover any or all of attending part, parts
or all of the meeting, making a statement to the meeting, responding to
questions and asking questions. It never covers voting.

27)No Member may
vote by proxy at any General or Committee meeting, or in an Electronic Vote.
Eligibility to stand for the Committee or vote in a General Meeting or
Electronic Vote is as specified in the Schedule at the end of these Rules.

QUORUMS

28)At the Annual
or an Extraordinary General Meeting twenty Eligible Members will constitute a
quorum. If at any General Meeting the required
number of Eligible Members is not present within an hour after the time
appointed for holding the same, the Meeting shall stand adjourned to the same
day in the next week, and if at such adjourned Meeting the required number of Eligible
Members is not present within an hour after the time appointed for holding the
Meeting, the Eligible Members present shall be a quorum. At a Committee
meeting five Committee Members will form a quorum other than as specified in Rule
9.

DUTIES OF OFFICERS

29)In addition to
all other powers conferred upon the Committee by these Rules, and without
limiting the generality of their powers, the Committee shall:

a.At its first
meeting after the Annual General Meeting, elect a Chairman of the Committee. In
his or her absence at any meeting another Committee Member may be elected by
the Members present to take the Chair for that meeting.

b.Elect a Target
Rifle Captain, a Match Rifle Captain and an F Class Captain for a maximum term
of three years who will be ex-officio Members of the Committee.

c.Have power to
make such Bye-laws as it may consider necessary or expedient for the proper
working of the Club and to amend or repeal the same at their discretion. Such
Bye-laws will be binding on all Members of the Club as soon as they have been
published in writing on the notice board in the Clubhouse and until set aside
at an Annual or Extraordinary General Meeting.

e.Have authority
to appoint and dissolve Sub-Committees of not less than three Members for such
purposes as may be considered desirable, and may delegate to such
Sub-Committees such powers as it may see fit, provided that powers given to the
Committee under Rules 9) and 18) may not be
delegated.

f.In the event
of the death or resignation of a Member of the Committee, or of any of the
Officers referred to in Rule 22), have the
power to appoint an interim successor to serve until the next Annual General
Meeting.

g.Have power to
elect Advisory Members to the Committee. Such Advisory Members need not be
Members of the Club and will have no vote on any question whatsoever.

h.May at its
discretion remit on behalf of the Club all or any claims against a Member or
ex-Members of the Club.

i.Have the sole
right of appointing or dismissing the Honorary Secretary, Manager or Steward of
the Club and of setting the remuneration and terms and conditions of service of
these officials.

j.Have the sole
right of engaging and paying any Club staff who may be required or delegating
this authority as seen fit.

k.Have the sole
power of framing the conditions of any competition or match and generally have
sole control in all matters connected with shooting.

l.Make
arrangements for the use of the Clubhouse by non-Members at such times and on
payment of such fees and subject to such conditions as it may decide are in the
best interests of the Club.

m.Be the sole
interpreters of the meaning of these Rules and the Bye-laws.

30)The Honorary
Secretary is to convene all meetings and is responsible for the correspondence
of the Club. He or she is to keep a Minute Book and will be responsible for
ensuring that the proceedings of all meetings, General or Committee, are
recorded therein. He or she will act generally on the direction and under the
control of the Committee. The Honorary Secretary is an ex-officio Member of the
Committee if not already an elected Member.

31)The Honorary
Treasurer is responsible for all money, cheques, credit card and electronic
transactions, which may be received and will deal with the same as approved by
the Committee. He or she is also to ensure that proper books of accounts are
kept. The Honorary Treasurer is an ex-officio Member of the Committee if not
already an elected Member.

32)The Accounts
of the Club are to be inspected annually by an Honorary Inspector (not a Member
of the Committee) who is to be appointed at the Annual General Meeting.

33)The Manager or
Steward is responsible to the Committee for the management of the Clubhouse on
such terms and conditions as the Committee shall decide.

RIGHTS & RESPONSIBILITIES OF
MEMBERS

34)Each Member of
the Club may on application to the Honorary Secretary be provided with a copy
of these Rules and the Bye-laws and will be bound to conform to such Rules and
Bye-laws of the Club and the regulations and orders of the Committee.

35)Each Member of
the Club is required to furnish his or her contact address, contact telephone
number and email address where available to the Honorary Secretary and to
advise of any change.

36)No Member may
participate in any Club meeting or competition or use the Club targets or the
Clubhouse until he or she has paid the current year's subscription and any
arrears together with any fine or other payment due to the Club.

38)In the event
that any such re-admissions take the total Membership of the Club above the
number specified in Rule 4 no further new Members will be accepted until the
overall total falls below the limit laid down.

CORRESPONDENCE

39)All notices
and letters sent by post to the last notified address will be deemed to have
been delivered. Any email, notice or letter shall be deemed delivered at the
time it would be in the ordinary course of post or electronic communication.

VISITORS

40)Any Member is
welcome to introduce visitors subject to such regulations and Bye-laws currently
in force. Every visitor is considered to be the guest of, and should be
accompanied by, the Member introducing them. Visitors are not to remain on the
Club premises after their host Members have left. No person may be introduced
as a visitor who has been expelled, requested to resign under Rule 9), or has been
rejected as a candidate for election under Rule 5), or who,
having ceased to be a Member under Rule 37), claims re-admittance
in accordance with such Rule, or whose conduct or presence in the Clubhouse is
considered by the Committee to be objectionable or prejudicial to the interest
of the Club.

PERSONAL ACCOUNTS

41)Every Member
must before leaving pay all charges due to the Club, whether on account of
their visitors or themselves.

DISSOLUTION

42)In the event
of the dissolution or ceasing to function of the Club, the Trustees are to
realise the assets of the Club in as timely a manner as practicable. The funds
realised, together with any interest earned thereon, shall be distributed
between those voting Members who were in good standing at 31st March in the
year of dissolution. The last Membership list produced by the Honorary
Secretary shall be evidence of Membership. The division of funds will be made as
specified in the Schedule at the end of these Rules.

CHANGES TO RULES

43)Subject to
Rule 29)d, these Rules
may be altered or added to only at a General Meeting of the Club and then only
by the votes of not less than two-thirds of the Eligible Members voting. Notice
in writing of a motion to amend these Rules must reach the Honorary Secretary
by not less than twenty-eight days before the meeting at which the same is to
be considered. The purport of such notice will be conveyed to all Members in
the circular convening the meeting.

This Constitution and Rules
incorporate those adopted at the AGM 1958, 1992, 2003 and 2008 and subsequent
amendment including those of GM 1997 as well as the AGM 2011, 2012, 2014, EGM
2015, AGM 2016, 2017, 2018 and 2019.

Schedule of Categories of Membership

Membership category

Sub-category

Qualifying criteria

Proportion of full subscription as
determined by the Committee under Rule 5

Eligibility to stand for the
Committee and vote at any meeting of the Club

Participation in division of funds on
dissolution of the Club

Shooting

Standard

100%

Yes

As
“proportion”

Country

Those
residing in: Isle of Wight, Devon, Dyfed, Gwynedd, Clwyd, Cheshire, South
Yorkshire, Humberside or further from Bisley

75%

Yes

As
“proportion”

Over
70

Aged
over 70 on 1st January of relevant year

50%

Yes

100%

Under
25

Aged
14 or over but under 25 on 1st January of relevant year

50%

Yes

As
“proportion”

Under
21

Aged
14 or over but under 21 on 1st January of relevant year

25%

No

As
“proportion”

Scholar

In
full time education

25%

No

As
“proportion”

Overseas

Main
residence outside the UK – note that those resident in the Channel Islands
qualify

25%

No

0%

Life

Elected
by the Committee

0%

Yes

100%

Honorary

N/A

Elected
by the Committee

0%

At
the Committee’s discretion

As
“proportion”

Provisional

N/A

25%

No

0%

Social
(formerly Associate)

N/A

25%

No

0%

Temporary

N/A

0%

No

As
“proportion”

Youth

Standard

Aged
8 or over but under 14 on 1st January of relevant year

10%

No

0%

Family

Aged
8 or over but under 14 on 1st January of relevant year

Son,
daughter or ward of Shooting, Honorary or Social member

5%

No

0%

Notes:

1. No member is entitled to more than one
such subscription concession or other reduction.