The following explains the main outcome of our AGM on Sunday 30th March and how it may affect you.

Operating Costs
One of the biggest costs associated with the running of the Register is the up keep of the website. Mainly the annual cost of web hosting, web space and domain name renewals, e.g. www.xr4register.com.

Other relevant costs incurred by the Register include items such as AGM venue cost, show props e.g. flags, bunting, text messages, phone calls and themeing costs where necessary. Also postage for tickets & show passes, club information distributions together with stationary costs add a further to our operating expenses.

XR4 Register Funding
After discussing many options and various suggestions, we came to the conclusion that receiving subs from all members would again be the only fair and logical way to move forward into 2008.

Everyone in attendance at our AGM, in March 2008, was unanimous in our approach for this continued system in 2008.

So, for the foreseeable future, subs will be paid by anyone in attendance at any event with the XR4 Register.

Subs payment (with immediate effect)
Any member attending any of our shows or events (excluding xmas do) that has not paid the 'up front payment of subs' fee, will be asked to pay a £5 car pass fee.

This will be applied on a 'per car' basis

This is only to cover the Registers running costs as mentioned above

This will not be considered a contribution towards hospitality at events

The car pass fee will be payable with ticket ordering

Up front subs payment
You will have the option of paying a one off 'up front payment of subs' fixed at £20.00. This will cover all our events during 2008. We ask that this payment is made asap. Payment can be made throughout the year but any shows/events attended prior to this payment will incur the standard car pass fee of £5.00 per car and no refund will be made thereafter.

Intention
It is hoped the majority of active members will pay the subs fee in advance. This gives the XR4 Register a better opportunity to budget and plan any required expenses for the year ahead. It also works out as a saving if you plan on attending most of the events in 2008.

We intend on operating this policy for the 2008 season, subsequently, we shall review its success / effect at the 2009 AGM and decide on the way forward for next year.

Please note: THIS IS NOT A MEMBERSHIP FEE ! It is purely a contribution towards the running costs of the XR4 Register and is not something new. Subs have been paid by every one in attendance at every pub meet we have held. We have just made it a fairer by switching the payment of subs at pub meets to every show or event with the XR4 Register.