Lawson Insight Technical Documentation

HR55

HR55.1 - Employee Group Definition
Use HR55.1 (Employee Group Definition) to define employee group names and to
select the data items you want to use as criteria for the groups.
Employee groups let you group employees with common criteria. You can use
employee groups for personnel actions, creating automatic time records, time
accrual plans, and determining eligibility for benefit plans. You can also use
employee groups for online inquiries, standard listings or reports.
The Lawson Benefits system uses employee groups to determine plan
eligibility, coverage, contributions, and general ledger overrides. The
Benefits system also uses employee groups to apply rules for adding, changing,
and terminating employee benefits.
Examples of employee groups include active full-time employees, salaried
employees, hourly, managers, and supervisors.
You can create groups within groups. For example, you can create a management
group that includes the manager and supervisor groups. The management group
will reflect any changes made to the manager or the supervisor group.
To define the groups, you can use job codes, employee groups, employee codes,
or any data item from HR11.1 (Employee).
After employee groups are defined, employees are automatically moved into and
out of groups as their eligibility changes.
See the Lawson Human Resources Procedures Manual for more information on
creating employee groups.
Updated Files
PERSGROUP - The primary file maintained by this program.
PGEMPLOYEE - When an employee group is mimicked, the corresponding records
in this file are mimicked as well. When an employee group is
deleted, the corresponding records in this file are deleted.
PGSELECT - Contains the selection criteria for employee groups. When an
employee group is mimicked, the corresponding records in this
file are mimicked as well. When an Employee Group is deleted,
the corresponding records in this file are deleted.
Referenced Files
BNACCOUNTS -
BNCOMMENTS -
BNCOVDFT -
BNCOVERAGE -
BNGRPCHG -
BNPRMOPT -
BNWAIT -
CONTRDETL -
EMPLOYEE -
FLEXDOLLAR - The Flex Dollars file is used to verify flex dollar records.
FLEXPLAN -
HRSECLEV - Used to validate the employee's security level for data items.
HRUSERFLDS - Used to display fields.
PADICT - Contains the items to be selected.
PADICT2 - Contains the items available for selection.
PAPREREQ -
PASCRTY - Determines if a user has security access to a field.
PATSTSETUP -
PERSACTION - Used to determine if any personnel actions exist that use this
employee group. You cannot delete an employee group if a
personnel action exists that uses the employee group.
PGEMPLOYEE - When an employee group is mimicked, the corresponding records
in this file are mimicked as well. When an employee group is
deleted, the corresponding records in this file are deleted.
PLAN - Used to determine if any benefit plans exist that use this
employee group. You cannot delete an employee group if benefit
plans exist that use the employee group.
PLANMASTER - Used to determine if any time accrual plans exist for this
employee group. You cannot delete an employee group if any time
accrual plans exist for the group.
PRBATCH - Used to determine if any time record batches use this employee
group. You cannot delete an employee group if any time record
batches exist for this employee group.
PREMIUM -
PRSYSTEM - Used to validate the company and process level.
STANDTIME -
HR55.2 - Employee Groups By Employees
Use HR55.2 (Employee Groups By Employees) to define an employee group that
includes employees who do not have any common criteria, such as members of a
committee. You can also use this screen to add individual employees to a
group, who do not meet the selection criteria defined for the group.
If you use HR55.2 to add employees to a group, you do not need to run HR155
(Employee Group Update) to include those employees in the group. However, if
you use this screen to delete an employee from a group, you must run HR155 to
remove the employee from the group.
Updated Files
BNCHANGE -
BNGRPCHG -
PERSACTION - Used to determine if any personnel actions exist that use this
employee group. You cannot delete an employee group if a
personnel action exists that uses the employee group.
PERSGROUP - The primary file maintained by this program.
PGEMPLOYEE - The corresponding records in this file are deleted when you
delete an employee group.
PGSELECT - Contains the selection criteria for employee groups. The
corresponding records in this file are deleted when you delete
an employee group.
Referenced Files
BENEFIT -
DEPTCODE -
EMPCODES -
EMPLOYEE - Used to validate the employee.
EMSTATUS -
HRCTRYCODE -
HREMPUSF -
HRSUPER -
INSTCTRYCD -
JOBCODE -
PADICT -
PADICT2 -
PAEMPAPP -
PAEMPLOYEE -
PAEMPPOS -
PAPOSITION -
PATHFIND -
PCODES -
PLAN - Used to determine if any benefit plans use this employee
group. You cannot delete an employee group if benefit plans
exist for the employee group.
PLANMASTER - Used to determine if any time accrual plans use this employee
group. You cannot delete an employee group if there are any
time accrual plans using the employee group.
PRBATCH - Used to determine if any time record batches use this employee
group. You cannot delete an employee group if any time record
batches for the employee group.
PRSAGDTL -
PRSAGHEAD -
PRSTATE -
PRSYSTEM - Used to validate the company.
PRTAXAUTH -
HR55.3 - Employee Groups By Criteria
Use HR55.3 (Employee Groups By Criteria) to define values for the data items
you select in HR55.1 (Employee Group Definition). For example; if, in HR55.1,
you select employee status as criteria for a group, use this screen to select
the status(es) to include or exclude from the group. The values you define
must be valid values for that item.
Once you define selection criteria for the group, you must run HR155
(Employee Group Update) to create the group. When you make a change of any
kind to the selection criteria, you must rerun HR155 for the system to
recognize the changes.
If you make a change to an employee in HR11.1 (Employee) or PA52.1
(Individual Action), you do not need to run HR155 again. The system
automatically moves the employee into and out of the affected groups and keeps
a history of such changes.
Updated Files
PASCRTY - Updated with data item attributes.
PERSACTION - Used to determine if any personnel actions exist for the
employee group. You cannot delete an employee group if a
personnel action exists for the employee group.
PERSGROUP - The primary file maintained by this program.
PGEMPLOYEE - The corresponding records in this file are deleted when you
delete an employee group.
PGSELECT - Contains the selection criteria for employee groups. The
corresponding records in this file are deleted when you delete
an employee group.
Referenced Files
HRUSERFLDS - Used to display fields.
PADICT - Used to validate beginning and ending values entered for data
items.
PADICT2 -
PCODES - Validate the employee group.
PGEMPLOYEE - The corresponding records in this file are deleted when you
delete an employee group.
PLAN - Used to determine if any benefit plans exist for this employee
group. You cannot delete an employee group if benefit plans
exist for the employee group.
PLANMASTER - Used to determine if any time accrual plans exist for this
employee group. You cannot delete an employee group if any time
accrual plans exist for the group.
PRBATCH - Used to determine if any time record batches exist for this
employee group. You cannot delete an employee group if any time
record batches exist for the employee group.
PRSYSTEM - Used to validate the entered company.
INVOKED Programs
HRFNHRHI