Maintain Databases

Congregations - Brother Availability

You can set the availability for any speaker in any
congregation. However, this feature is primarily
designed to help you manage your away speakers during the
year. As they are not always available for talks (because of
holidays, sickness, and temporary inactivity) you can just make
notice of this situation into the Public Talk database using this
feature. Effective use of this feature will make sure you
don’t make appointments for talks for brothers that are not
available for some time and for some reason. Here is an
overview of how to use this feature:

Step One

Select your congregation from those available on
the Congregations maintenance page. Select one of your away
speakers to enable the Availability button. Proceed to
step two.

Step Two

This dialogue is displayed when the
Availability button is pressed. Double click the dates
where this brother is not available. The example on the left shows
that this brother is not available for the month of August.
The example used Saturdays and the Sundays only but feel free to
double click all the weekdays if you like.

You can also click Not available at all.
This will make the brother temporarily unavailable until you unmark
this box.

Repeat step two for each brother as required.
Once you have set up or adjusted the availability settings, go to
add or modify talk assignments and you will see how Public Talks
takes notice of these settings by showing these unavailable
speakers in RED. Details follow.

Home Talk Entry dialogue

Here you see Br. O.l.d. Notalways is shown in RED
indicating he is NOT available this date.

Away Talk Entry dialogue

Furthermore you will see the speaker in RED when
you show the away speakers combo.

Away Entry Information

If you make some appointments for an away talk for some brothers
and you look at the appointments afterward there could be a RED
notification because of the availability rules. This example
screen shot shows Br. H. Oliday in RED because he is on holiday
from 15 July till 2 Aug 2007.