Annual Review Report

FY 2012

Issued by the U.S. Department of EducationOffice of Special Education and Rehabilitative ServicesRehabilitation Services AdministrationSeptember 05, 2013

I. Introduction

The State Vocational Rehabilitation (VR) Services Program is a state-federal program that has been established to assist individuals with disabilities, particularly those with significant disabilities, to achieve high quality employment outcomes in integrated settings. In FY 2012, the VR program assisted 180,216 individuals with disabilities nationally to achieve employment. Qualified VR counselors employed by state VR agencies work together with individuals with disabilities to develop a plan of services leading to an employment outcome consistent with the individual's abilities, interests, and informed choice. The services provided by the VR agency can include but are not limited to the following: counseling and guidance, assessment, vocational training, post-secondary education, assistance with living expenses, transportation, personal assistance services, and job placement. The VR program is supplemented by the State Supported Employment Services program which provides services to individuals with the most significant disabilities who require on-the-job and other supports to maintain employment. Through informed choice and in partnership with the VR program and the broader rehabilitation community, individuals with disabilities are able to maximize their potential and reach the goal of employment in their local communities.

Section 107 of the Rehabilitation Act of 1973, as amended (the Act), requires RSA to conduct annual reviews and periodic on-site monitoring to determine if a state is complying with the provisions of its state plan and with the standards and indicators established under Section 106. This report contains the following information:

State goals and priorities

Individuals in the VR agency

Outcomes

Agency staffing patterns

Financial data

Compliance with standards and indicators

State policies and procedures/guidance materials

Activities conducted by the SRC

Status of appeals

Please note that this report is written in nontechnical language for the general public and in some cases detailed categories have been collapsed. See Appendix A for statutory and regulatory definitions and reporting requirements. Appendix B contains a guide for technical users on how to find the source data for the tables in this report.

This report presents information about the performance of the Rehabilitation Services Administration, DC Dept. on Disability Services (DCRSA) beginning on October 1, 2011 and ending on September 30, 2012 (FY 2012). It is based on data submitted to RSA by DCRSA as of September 05, 2013.

Each state designates a state agency to administer the VR program. The Act provides flexibility for a state to have two state VR agencies - one for individuals who are blind and one for individuals with other types of disabilities, typically referred to as a general agency. Combined agencies serve individuals with all types of disabilities.
DCRSA is a combined agency. All national averages are based on agencies of comparable type; for combined agencies, national averages are based on other general and combined agencies.

Table 1. Program highlights for FY 2012

Description

Number

Total funds expended on VR and SE

$21,165,061

Individuals whose cases were closed with employment outcomes

501

Individuals whose cases were closed without employment outcomes

1,231

Total number of individuals whose cases were closed after receiving services

Percent average hourly earnings for competitive employment outcomes to state average hourly earnings

31.89%

Average hours worked per week for competitive employment outcomes

34.45

Percent of transition age served to total served

23.96%

Employment rate for transition population served

30.60%

Average time between application and closure (in months) for individuals with competitive employment outcomes

24.5

Performance on Standard 1

DID NOT MEET

Performance on Standard 2

MET

A state VR agency must implement an order of selection when it does not have enough fiscal and/or personnel resources to fully serve all eligible individuals. An order of selection is a list of priority categories from which eligible individuals are selected for services. Eligible individuals are assigned to priority categories based on the significance of their disability. When selecting individuals for services, first priority is given to individuals with the most significant disabilities. DCRSA is on an order of selection.
As of September 30, 2012, there were no individuals on the waiting list.

III. Individuals in the VR program

The following table profiles individuals in the DCRSA VR program. This table provides the following:

Applicants - the number of individuals who were applicants on October 1, 2012, plus those who applied for services in FY 2012

Individuals served - the number of individuals who received services during FY 2012

Closed after receiving services - the number of individuals whose cases were closed after receiving services during FY 2012. These fall into two groups:

Closed with employment outcomes

Closed without employment outcomes after receiving services

Table 2. Caseload statistics

Category

Number

Percent increase or decrease from prior year

Applicants

2,799

-28.7%

Individuals served

4,309

-17.5%

Closed after receiving services

1,732

-6.8%

Closed with employment outcomes

501

-24.1%

Closed without employment outcomes after receiving services

1,231

+2.8%

The following section focuses on the 1,732 individuals whose cases were closed in FY 2012 after receiving services: by disability, special population, SSI recipients, and SSDI beneficiaries.

A. By disability

This table provides the number of individuals by type of disability whose cases were closed after receiving services in FY 2012 and provides percentages for each type of disability category based on both agency totals and national statistics.

Refer to Appendix B for information on how the disability categories are computed.

B. Special populations

Two groups merit particular attention because of their unique VR needs: those of transition age (ages 14-24) and those over 65. This section provides statistics for these special populations.

Table 4. Special populations served

Special population

Number

Increase or decrease from prior year

Percent of agency total

National average for general/ combined agencies

Transition age (14-24)

415

-72

23.96%

35.85%

Over 65

18

+6

1.04%

1.76%

C. SSI recipients and SSDI beneficiaries

The following table shows Supplemental Security Income (SSI) recipients and Social Security Disability Insurance (SSDI) beneficiaries.

Table 5. SSI recipients and SSDI beneficiaries

Category

Number

Increase or decrease from prior year

Percent of agency total

National average for general/ combined agencies

SSI recipients

479

-24

27.66%

18.46%

SSDI beneficiaries

198

+41

11.43%

18.63%

D. Services provided to individuals

The following table provides information on the number of individuals who received specific VR services in FY 2012.

Table 6. Services provided

Category

Individuals served 2012

Increase or decrease from prior year

Assessment (purchased only)

524

+241

Placement (purchased only)

0

no change

Treatment of physical and mental impairments

56

-888

Postsecondary education

487

+107

Other training and education

837

-176

Assistance with living expenses

220

-542

Transportation

130

-724

Personal assistance, reader, or interpreter services

24

+21

Rehabilitation technology services

0

no change

All other services

53

+53

IV. Outcomes

The following section focuses on outcomes in various ways: type of employment, disability, special populations, SSI recipients, and SSDI beneficiaries. For this section, "achieved employment" is defined as individuals who obtained employment after receiving services. See Appendix A for the definition of employment outcome and for criteria for closing cases (34 CFR 361.5(b)(16) and 361.56). Of the individuals whose cases were closed after receiving services from
DCRSA in FY 2012, 28.93% or 501 achieved employment, compared to the national average for general and combined agencies of 55.40%.

A. Competitive employment

Of individuals who achieved employment, 90.22% or 452 achieved competitive employment, compared to the national average for general and combined agencies of 98.32%. Competitive employment means employment at or above minimum wage in an integrated setting. See Appendix A for the definition of competitive employment. See 34 CFR 361.5(b)(11).

Table 7. Average hours worked per week and average hourly earnings, competitive employment

Category

Competitive employment

Average hours worked per week

34.45

National average for general/ combined agencies hours worked per week

30.93

Average hourly earnings

$12.61

National average hourly earnings for general/ combined agencies

$11.32

B. By type of employment

Individuals can achieve a variety of employment outcomes:

Employment without supports in an integrated setting is work performed in an integrated setting for earnings below, at, or above the minimum wage.

Employment with supports in an integrated setting is work performed in an integrated setting for earnings below, at, or above the minimum wage by individuals with significant disabilities who require ongoing support services to maintain employment.

Self-employment refers to work for profit or fees including operating one's own business, farm, shop, or office.

Business Enterprise Program (BEP) is a state-federal program that establishes small business or vending facility entrepreneurial opportunities under the Randolph-Sheppard Act for individuals who are legally blind.

Homemaker refers to men and women whose activity is keeping house for persons in their households or for themselves if they live alone.

Unpaid family worker is an individual who works without pay on a family farm or in a family business.

See Appendix A for the definitions used in the RSA-911 for reporting purposes.

Table 8. Employment outcomes by type of employment

Type of employment

Number

Percent of agency total

National average for general/ combined agencies

Employment without supports in an integrated setting

317

63.27%

83.58%

Employment with supports in an integrated setting

184

36.73%

12.55%

Self-employment





2.13%

BEP





0.06%

Homemaker and unpaid family worker

0

0.00%

1.59%

Table 9. Average hours worked per week and average hourly earnings by type of employment

Type of employment

Average hours worked per week

National average for general/ combined agencies hours worked per week

Average hourly earnings

National average hourly earnings for general/ combined agencies

Employment without supports in an integrated setting

35.68

32.18

$12.55

$11.53

Employment with supports in an integrated setting

32.33

23.10

$11.26

$8.82

Self-employment



28.06



$13.85

BEP



33.41



$15.90

Homemaker and unpaid family worker



0.01



$0.00

C. By disability

The following tables provide the number of individuals who achieved employment in FY 2012, employment rates, average hours worked, and hourly earnings by disability. Employment rate is the percentage of cases closed with employment outcomes compared to all cases closed after receiving services.

Table 10. Employment outcomes by disability

Disability

Number

Percent of agency total

National average for general/ combined agencies

Visual impairments

8

1.60%

3.48%

Physical disorders

90

17.96%

22.96%

Communicative impairments

32

6.39%

13.78%

Cognitive impairments

138

27.54%

30.28%

Mental and emotional (psychosocial) disabilities

233

46.51%

29.50%

Total

501

100.00%

100.00%

Table 11. Employment rates by disability

Disability

Employment rate

Change from prior year

National average for general/ combined agencies

Visual impairments

18.18

-34.20

65.46

Physical disorders

24.66

-5.16

53.49

Communicative impairments

40.00

+8.84

76.82

Cognitive impairments

34.76

-3.33

56.29

Mental and emotional (psychosocial) disabilities

27.54

-8.65

48.74

Table 12. Average hours worked per week and average hourly earnings by disability

Disability

Average hours worked per week

National average for general/ combined agencies hours worked per week

Average hourly earnings

National average hourly earnings for general/ combined agencies

Visual impairments

35.25

24.07

$18.26

$9.87

Physical disorders

35.71

31.55

$12.90

$12.39

Communicative impairments

34.72

33.03

$13.94

$14.00

Cognitive impairments

33.38

28.85

$11.23

$9.46

Mental and emotional (psychosocial) disabilities

34.53

30.65

$11.79

$10.41

D. Special populations

Table 13. Employment outcomes for special populations

Special population

Number

Percent of agency total

National average for general/ combined agencies

Transition age (14-24)

127

25.35%

35.00%

Over 65

5

1.00%

2.52%

Table 14. Employment rates for special populations

Special population

Employment rate

Change from prior year

National average for general/ combined agencies

Transition age (14-24)

30.60%

-1.84%

54.09%

Over 65

27.78%

+19.45%

79.43%

Table 15. Average hours worked per week and average hourly earnings for special populations

Table 17. Employment rates for SSI recipients and SSDI beneficiaries

Table 18. Average hours worked per week and average hourly earnings for SSI recipients and SSDI beneficiaries

Category

Average hours worked per week

National average for general/ combined agencies hours worked per week

Average hourly earnings

National average hourly earnings for general/ combined agencies

SSI recipients

32.01

21.96

$10.66

$9.02

SSDI beneficiaries

31.03

22.50

$11.39

$9.95

V. Agency staffing patterns

The table below provides the number of agency full-time equivalent (FTE) staff in each category, as compared to the prior year and national average for general and combined agencies. See Appendix A for the definitions used in the RSA-2 for reporting purposes.

Table 19. Staffing patterns

Type

FY 2012

Increase or decrease from prior year

Percent of agency total

National average for general/ combined agencies

Administrative staff

19

no change

20.43%

12.24%

Counselor staff

51

-3

54.84%

45.68%

Support staff

6

-1

6.45%

39.92%

Other staff

17

+4

18.28%

2.17%

Total staff

93

no change

100.00%

100.00%

VI. Financial data

A. Funds available

The financial resources available to DCRSA to provide VR services to individuals with disabilities in FY 2012 are shown in the following table. The sources of funds are:

Final federal VR grant award.

Nonfederal expenditures (or match)-refers to that portion of the costs of a grant-supported program not borne by the Federal government. Currently, the state is required to contribute matching funds at a minimum of 21.3 percent of the total mount of the program costs (federal plus nonfederal share).

Program income - income generated as a result of activities carried out by the VR program, the majority of which consists of reimbursements from Social Security for individuals who achieved employment and were SSI recipients or SSDI beneficiaries.

Carryover-if a grantee does not obligate its entire grant amount by the end of the 12-month federal funding period, the grantee may obligate any remaining funds the agency was able to match by September 30 of the first year of the award during a 12-month carryover period.

Federal supported employment program grant.

Table 20. Funds available

Category

FY 2012

Increase or decrease from prior year

Final federal VR grant award

$13,500,446

-1,372,196

Nonfederal expenditures (Match)

$7,581,257

+109,544

Program income

$27,900

-45,385

Carryover - prior year's VR grant

$7,295,687

Federal supported employment grant award

$300,000

no change

Total

$28,705,290

-186,918

B. Funds used

In FY 2012 DCRSA used $21,165,061 for its VR program, a decrease of 3.76%.
Compared to the prior year, the use of funds for administration increased by 7.75%
and the use of funds for all client services decreased by 6.79%.
Of the funds used for client services, 51.36% was used for services provided directly by the agency and 48.64% was used for services purchased from other providers.

Table 21. Funds used

Type of funds

FY 2012

Increase or decrease from prior year

Percent of agency total

National average for general/ combined agencies

Administrative

$4,947,891

+355,725

23.38%

11.54%

Total all client services

$16,217,170

-1,181,769

76.62%

88.46%

Agency-provided services

$8,329,226

+224,267

39.35%

40.93%

Purchased services

$7,887,944

-1,406,036

37.27%

47.53%

Total funds used

$21,165,061

-826,044

100.00%

100.00%

C. Expenditures on services

Of the $16,217,170 used on client services, 11.55% or $1,873,066 was used on services to groups. The following table provides the remaining expenditures on services provided to individuals, whether purchased or provided directly by DCRSA.

Of the $16,217,170 used on client services, 0.00% or $0 was used on rehabilitation technology services.

VII. Compliance with standards and indicators

RSA monitors and evaluates the agency's ability to meet or exceed standard performance measures. The standards are divided into two major content areas that encompass seven indicators.
Each state agency's data is computed and measured against the standards and indicators on an annual basis. In order to meet Standard 1, an agency must meet or exceed the required performance
levels for four of the six indicators, including two of the three primary indicators. In order to meet Standard 2, an agency must meet or exceed the required performance level for Indicator 2.1.
The table below indicates that in FY 2012 DCRSA did not meet the required performance level for indicators in Standard 1.
DCRSA met or exceeded the required performance level for Indicator 2.1.

1.4 (Primary Indicator) Of the individuals who achieved competitive employment, what percentage had a significant disability?

62.40%

94.60% Met

90.27% Met

1.5 (Primary Indicator) What is the ratio of the average hourly wage of individuals who achieved competitive employment to the average hourly wage of all employed individuals in the state?

0.520

0.342 Did not meet

0.319 Did not meet

1.6 What was the increase or decrease in the percentage of individuals who achieved competitive employment who had their own income as a primary source of support at closure compared to the percentage who had their own income as a primary source of support when they applied for VR services?

53.00

67.45 Met

67.04 Met

Table 24. Standard 2: Did the state agency ensure that individuals from minority backgrounds have access to VR services?

Indicators

RSA minimum performance level

FY 2011

FY 2012

2.1 What was the ratio of the minority population served by the VR program compared to the ratio of the nonminority population served by the VR program?

0.800

0.868 Met

0.996 Met

VIII. Status of appeals for FY 2012

When participants in the VR program are dissatisfied with services, they have a variety of options for addressing their dissatisfaction. They may engage in mediation with concurrence of the state agency, may request an informal or formal review, or may take legal action.

Table 25. Decisions made in formal reviews

Type

Number

Increase or decrease from prior year

In individual's favor

5

+3

In agency's favor

3

-4

Table 26. Types of complaints/issues involved in disputes

Types of complaint or issue

Mediation

Impartial hearing requests

Reviews of IHO decisions

Civil actions

Applicant eligibility for VR

0

0

0

0

Nature/contents/scope of IPE

0

11

0

0

Quality of counseling services

0

0

0

0

Delivery/quality of other VR services

0

0

0

0

Cost of services

0

7

0

0

Termination of services/service record closure

0

5

0

0

All other complaints/issues

0

8

0

0

Appendix A - Glossary

Where the following definitions refer to the Code of Federal Regulations, it specifically means Title 34-Education, Chapter III-Office of Special Education and Rehabilitative Services, Department of Education, Part 361-The State Vocational Rehabilitation Services Program (34 CFR 361). This may be viewed at
http://www.access.gpo.gov/nara/cfr/waisidx_02/34cfr361_02.html

Administrative Staff - The FTE for the number of personnel that perform administrative functions. Included in this category are program evaluators, program planners, budgeting and fiscal personnel, and staff development personnel. Clerical personnel who support the above administrative staff functions are to be included here. This does not include the FTE of administrative staff whose salaries are subject to distribution pursuant to an Indirect Cost Agreement or Cost Allocation Plan unless those staff are part of the designated State VR Unit and under the control of its Director

Business Enterprise Program (BEP) refers to state agency-managed Randolph-Sheppard vending facilities and other small businesses operated by individuals with significant disabilities under the management and supervision of a State VR agency. Includes home industry where the work is done under the management and supervision of a State VR agency in the individual's own home or residence for wages, salary, or on a piece-rate. Individuals capable of activity outside the home, as well as homebound individuals, may engage in such employment. See 34 CFR 361.81

Competitive employment - competitive employment means work (i) in the competitive labor market that is performed on a full-time or part-time basis in an integrated setting; and (ii) for which an individual is compensated at or above the minimum wage, but not less than the customary wage and level of benefits paid by the employer for the same or similar work performed by individuals who are not disabled. See 34 CFR 361.5(b)(11)

Counselor Staff - The FTE for the number of personnel that are involved in direct provision of service to individuals with disabilities. Included in this category are counselors, counselor aides, supervisors and rehabilitation teachers who carry a caseload. Does not include FTE for clerical personnel supporting the staff defined in this category. Clerical support personnel are included with Support Staff (see below)

Employment outcomes - Employment outcome means, with respect to an individual, entering or retaining full-time or, if appropriate, part-time competitive employment in the integrated labor market to the greatest extent practicable; supported employment; or any other type of employment that is consistent with an individual's strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice. See 34 CFR 361.5(b)(16)

Employment rate - The percentage of cases closed with employment outcomes compared to all cases closed after receiving services

Employment with supports in an integrated setting - Full time or part-time employment in an integrated setting with ongoing support services for individuals with most significant disabilities. For purposes of this report, compensation for such employment may be below, at, or above the minimum wage

Employment without supports in an integrated setting - Full-time or part-time employment in an integrated setting without ongoing support services. For purposes of this report, this is work performed for wages, salary, commissions, tips, or piece-rates, below, at, or above the minimum wage. Does not include self-employed individuals

FTE - Full-time equivalent. An acronym for 'full time equivalent' used for management and reporting purposes to define and track types and total numbers of employees that represent claims on an organization's resources. For example, fulltime employees, counted as one FTE each, are typically defined as those who work 40 hours per week. Total FTE employment is then the sum of full time workers plus the fractional contributions of other employees

Homemaker - Refers to men and women whose activity is keeping house for persons in their households or for themselves if they live alone

Independent commission - Responsible under state law for operating, or overseeing the operation of, the vocational rehabilitation program in the state and is primarily concerned with vocational rehabilitation or vocational and other rehabilitation services. The commission is consumer-controlled by persons who are individuals with physical or mental impairments that substantially limit major life activities, and represent individuals with a broad range of disabilities. The commission includes family members, advocates, or other representatives of individuals with mental impairments. See 34 CFR 361.16(a)(1)

Order of selection - An order of selection is a list of priority categories from which eligible individuals are selected for services. Eligible individuals are assigned to priority categories based on the significance of their disability. When selecting individuals for services, first priority is given to individuals with the most significant disabilities

Other staff - The FTE for the number of personnel that are not recorded as support staff, administrative staff, or counselor staff. Included in this category are staff providing management and supervision services under the Business Enterprise Program (e.g., Randolph-Sheppard Program), State Coordinators for the Deaf and the Deaf/Blind, et cetera

Program income - Income generated by VR programs including Social Security reimbursements (SSI or SSDI) . See 34 CFR 361.63(a) and 34 CFR 361.63(b)

Self-employment - For the precise definition see 34 CFR 361.81

SRC - State Rehabilitation Council. See 34 CFR 361.17

SSDI - Social Security Disability Insurance

SSI - Supplemental Security Income

Special populations - Two population groups require particular attention: those of "transition age" (ages 14-24) and those over 65. These are described as "special populations"

Support staff - The FTE for the number of personnel, other than those included as Counselor Staff above, who directly or indirectly support Counselor Staff in providing services to individuals with disabilities. Included in this category are clerical personnel (other than those included with Administrative Staff), medical consultants, interviewers, placement officers, and specialists, district and local supervisors (except that portion of their time assigned to a caseload), non-caseload carrying rehabilitation teachers, psychologists, social workers, and other professional personnel who do not have a caseload carrying responsibility

Supported employment - Supported employment is an employment outcome that establishes and provides the appropriate employment supports needed by individuals with most significant disabilities in order to secure and to maintain competitive employment in an integrated setting. These supports may be provided either at the work site or away from the work site, depending on each individual's needs and should be provided for the term of employment. Some of these services include facilitation of natural supports at the worksite, intensive on-the-job skills training, job follow-up services, including regular contact with employers, trainees, job station redesign, repair and maintenance of assistive technology. See 34 CFR 361.5(b)(53)

Unpaid Family Worker is an individual who works without pay on a family farm or in a family business

Appendix B - Sources of data

Annual Review Report - Appendix B

Table of contents

This technical document is an appendix to the RSA-MIS Annual Review Report. It lists the sources for data shown in tables on the report, and can be used by technical staff at state agencies to verify the data RSA shows on the RSA-MIS Annual Review Report.
(Updated Nov 12, 2013)

Table 24. Standard 2: Did the state agency ensure that individuals from minority backgrounds have access to VR services?

Table 25. Decisions made in formal reviews

Table 26. Types of complaints/issues involved in disputes

Sources of data

State agencies report to RSA on the following forms:

RSA-2
An annual VR program and cost report. One report is submitted each fiscal year by each agency.

RSA-113
A quarterly cumulative caseload report. Since four reports are submitted each year, we use data from the report submitted in the fourth quarter (July 1 through Sept. 30)

RSA-722
Annual report on appeals process. One report is submitted each fiscal year by each agency.

RSA-911
The case service report. One report is submitted each year for each individual whose case was closed. For this report, we aggregate data from all of the RSA-911 reports submitted by the agency for the fiscal year

SF-269
A quarterly financial status report. Since four reports are submitted each year, we use data from the report submitted in the fourth quarter (July 1 through Sept. 30) of the fiscal year.

The original source data for this report may be viewed on-line in the RSA Management Information System (RSA-MIS). From the MIS, select Main Menu then select Data Entry to view the reports submitted by the agency (note: the RSA-911 data shown in the RSA-MIS is aggregated data). Use the Ad Hoc Query feature (on the Quick Queries menu) to verify national averages.

Table 1. Program highlights

There are two versions of Table 1, depending on the year of the report. Additionally, there are changes in FY 2012 regarding how competitive employment is calculated.

For FY 2012 and later

Average hourly earnings for competitive employment outcomes—
Sum of individuals’ weekly earnings at closure (record position 163-166) divided by the total hours worked in a week at closure (record position 167-168) for individuals where weekly earnings at closure > 0, where the type of closure (record position 198) = 3, and where employment status (record position 161) is 1 or 3 or 4 or 7 and where the average hourly wage is not less than the greater of the state minimum wage or the federal minimum wage. Note: this report rounds the weekly earning to the penny before the division, where Standards and Indicators does not. In a few cases, there may be a difference of a penny or so.

Average hours worked per week for competitive employment outcomes—
Average hours worked in a week at closure (record position 167-168) for individuals where weekly earnings at closure (record position 163-166) > 0 and where the type of closure (record position 198) = 3 and where employment status (record position 161) is 1 or 3 or 4 or 7 and where the average hourly wage is not less than the greater of the state minimum wage or the federal minimum wage.

Average time between application and closure (in months) for individuals with competitive employment outcomes—
Average of individuals date of closure (record position 201-208) minus date of application (record position 15-22) in months where type of closure (record position 198) = 3 and where employment status (record position 161) is 1 or 3 or 4 or 7 and where the average hourly wage is not less than the greater of the state minimum wage or the federal minimum wage.

Total number of individuals whose cases were closed after receiving services—
RSA-113 line D1+D2

Employment rate—
RSA-113 line D1 divided by sum of RSA-113 line D1+D2, multiplied by 100

Individuals whose cases were closed with SE outcomes—
Total number of individuals whose employment status at closure (record position 161) = 7 in the RSA-911 report

New applicants per million state population—
RSA-113 line A2 divided by the result of the estimated state population divided by 1 million. The estimated state population is found on the following Web site: http://www.census.gov/popest/states/NST-ann-est.html

Average cost per employment outcome—
Sum of RSA-911 Cost of Purchased Services (record position 104-109) for individuals who exited the VR program with an employment outcome divided by the RSA-911 number of individuals who exited the VR program during the fiscal year with an employment outcome.

Average cost per unsuccessful employment outcome—
Sum of RSA-911 Cost of Purchased Services (record position 104-109) for individuals who exited the VR program without an employment outcome (record position 198 = 4) divided by the total number of these individuals

Average hourly earnings for competitive employment outcomes—
Sum of individuals’ weekly earnings at closure (record position 163-166) divided by the total hours worked in a week at closure (record position 167-168) for individuals where weekly earnings at closure > 0, where the type of closure (record position 198) = 3, and where competitive employment (record position 162) = 1.

Average state hourly earnings—
Using the most relevant available data from the Bureau of Labor Statistics Report (http://www.bls.gov), state average annual earnings divided by 2,080 hours

Percent average hourly earnings for competitive employment outcomes to state average hourly earnings—
Average hourly earnings for competitive employment outcomes (above) divided by the Average state hourly earnings (above) multiplied by 100

Average hours worked per week for competitive employment outcomes—
Average hours worked in a week at closure (record position 167-168) for individuals where weekly earnings at closure (record position 163-166) > 0 and where the type of closure (record position 198) = 3 and where competitive employment (record position 162) = 1.

Percent of transition-age youths served to total served—
Total number of individuals whose age at application is 14-24 and whose type of closure (record position 198) is 3 or 4 divided by all individuals of any age whose type of closure (record position 198) is 3 or 4

Employment rate for transition population served—
Total number of individuals whose age at application is 14-24 and whose type of closure (record position 198) = 3 divided by the number of individuals whose age at application is 14-24 and whose type of closure (record position 198) is 3 or 4 multiplied, the result of which is multiplied by 100

Average time between application and closure (in months) for individuals with competitive employment outcomes—
Average of individuals date of closure (record position 201-208) minus date of application (record position 15-22) in months where type of closure (record position 198) = 3 and where competitive employment (record position 162) = 1.

Evaluation Standard 1—
See section Table 23 below

Evaluation Standard 2—
See section Table 24 below

For FY 2007 and earlier

Total funds expended—
RSA-2 line I.4

Successful employment outcomes—
RSA-113 line D1

Average hourly earnings—
Average of RSA-911 reports' weekly earnings at closure (record position 163-166) divided by hours worked in a week at closure (record position 167-168) for individuals where weekly earnings at closure > 0 and where the type of closure (record position 198) = 3. Note: In an effort to represent the data in a more accurate manner, this data element has been computed differently in this year's Annual Review Report than it was in the FY 2005 Annual Review Report where we computed the number based on all employment outcomes regardless of their weekly earnings

Average hours worked per week—
Average of RSA-911 reports hours worked in a week at closure (record position 167-168) for individuals where weekly earnings at closure (record position 163-166) > 0 and where the type of closure (record position 198) = 3. Note: In an effort to represent the data in a more accurate manner, this data element has been computed differently in this year's Annual Review Report than it was in the FY 2005 Annual Review Report where we computed the number based on all employment outcomes regardless of their weekly earnings.

Average cost per employment outcome—
Sum of RSA-911 Cost of Purchased Services for individuals who exited the VR program with an employment outcome divided by the RSA-911 number of individuals who exited the VR program during the fiscal year with an employment outcome.

Average time between application and closure (in months) for individuals with successful employment outcomes—
Average of RSA-911 reports date of closure (record position 201-208) – date of application (record position 15-22) in months where type of closure (record position 198) = 3

Visual impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 01, 02, or 08 where type of closure (record position 198) is 3 or 4

Physical impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 10, 11, 12, 13, 14, 15, or 16 where type of closure (record position 198) is 3 or 4

Communicative disorders—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 03, 04, 05, 06, 07, or 09 where type of closure (record position 198) is 3 or 4

Cognitive impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 17 where type of closure (record position 198) is 3 or 4

Mental and emotional (psychosocial) disabilities—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 18 or 19 where type of closure (record position 198) is 3 or 4

Total—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is between 01 and 19 where type of closure (record position 198) is 3 or 4

Table 4. Special populations served

Transition age (14-24)—
Number of RSA-911 reports where age at application is 14-24 and type of closure (record position 198) is 3 or 4.

Over 65—
Number of RSA-911 reports where age at application is over 65 and type of closure (record position 198) is 3 or 4.

NOTE: Beginning FY2008 Transition Age is calculated using Age at Application.
To calculate age at application:
Subtract [application year (record position 15-18) from birth year (record position 23-26)] - 1 where [birth month (record position 27-28) = application month (record position 19-20) AND birth day (record position 29-30) > application day (record position 21-22)] OR [birth month (record position 27-28) > application month (record position 19-20)].
Subtract [application year (record position 15-18) from birth year (record position 23-26)] where [birth month (record position 27-28) = application month (record position 19-20) AND birth day (record position 29-30) = application day (record position 21-22)] OR [birth month (record position 27-28) < application month (record position 19-20)] OR [birth month (record position 27-28) = application month (record position 19-20) AND birth day (record position 29-30) < application day (record position 21-22)].

Table 5. SSI recipients and SSDI beneficiaries

SSI recipients—
Number of RSA-911 reports where type of public support at application (record position 59) or at closure (record position 169) is 1 and type of closure (record position 198) is 3 or 4.

SSDI beneficiaries—
Number of RSA-911 reports where type of public support at application (record position 62) or at closure (record position 172) is 1 and type of closure (record position 198) is 3 or 4.

Table 6. Services provided

Assessment (purchased only)—
RSA-2 line II.2

Placement (purchased only)—
RSA-2 line II.8

Treatment of physical and mental impairments—
RSA-2 line II.3

Post-Secondary Education—
RSA-2 line II.4a

Other Training and Education—
RSA-2 line II.4b plus II.4c plus II.4d

Assistance with Living Expenses—
RSA-2 line II.5

Transportation—
RSA-2 line II.6

Personal Assistance Services—
RSA-2 line II.7

Rehabilitation Technology Services—
RSA-2 line II.12

All Other Services—
RSA-2 line II.9

Agency Total

Table 7. Average hours worked per week and average hourly earnings, competitive employment

This table averages the number of hours worked RSA-911 report hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 and the average hourly wage (RSA-911 report weekly earnings at closure (record position 163-166) divided by hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 for each of the following categories:

For FY 2012

Competitive employment—
Number of RSA-911 reports where employment status (record position 161) is 1 or 3 or 4 or 7 and where the average hourly wage is not less than the greater of the state minimum wage or the federal minimum wage.

For FY 2011 and earlier

Competitive employment—
Number of RSA-911 reports where for FY 2011 and earlier competitive employment (record position 162) and where the average hourly wage is not less than the greater of the state minimum wage or the federal minimum wage.

Table 8. Employment outcomes by type of employment

Employment without supports in an integrated setting—
Number of RSA-911 reports where employment status at closure (record position 161) is 1 and type of closure (record position 198) is 3

Employment with supports in an integrated setting—
Number of RSA-911 reports where employment status at closure (record position 161) is 7 and type of closure (record position 198) is 3

Self-employment—
Number of RSA-911 reports where employment status at closure (record position 161) is 3 and type of closure (record position 198) is 3

BEP—
Number of RSA-911 reports where employment status at closure (record position 161) is 4 and type of closure (record position 198) is 3

Homemaker and unpaid family worker—
Number of RSA-911 reports where employment status at closure (record position 161) is 5 or 6 and type of closure (record position 198) is 3

Table 9. Average hours worked per week and average hourly earnings by type of employment

This table averages the number of hours worked RSA-911 report hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 and the average hourly wage (RSA-911 report weekly earnings at closure (record position 163-166) divided by hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 for each of the following categories:

Employment without supports in an integrated setting—
RSA-911 reports where employment status at closure (record position 161) is 1

Employment with supports in an integrated setting—
RSA-911 reports where employment status at closure (record position 161) is 7

Self-employment—
RSA-911 reports where employment status at closure (record position 161) is 3

BEP—
RSA-911 reports where employment status at closure (record position 161) is 4

Homemaker and unpaid family worker—
RSA-911 reports where employment status at closure (record position 161) is 5 or 6

Table 10. Employment outcomes by disability

This table looks at those RSA-911 reports where type of closure (record position 198) is 3 for each of the following categories:

Visual impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 01, 02, or 08

Cognitive impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 17

Mental and emotional (psychosocial) disabilities—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 18 or 19

Total—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is between 01 and 19

Table 11. Employment rates by disability

This table looks at those RSA-911 reports where employment rate, the percentage of the number of reports where type of closure (record position 198) is 3 divided by the sum of the number of reports where type of closure (record position 198) is 3 or 4, for each of the following categories:

Visual impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 01, 02, or 08

Cognitive impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 17

Mental and emotional (psychosocial) disabilities—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 18 or 19

Table 12. Average hours worked per week and average hourly earnings by disability

This table averages the number of hours worked, RSA-911 report hours worked in a week at closure (record position 167-168), and the average hourly wage, RSA-911 report weekly earnings at closure (record position 163-166) divided by the number of hours worked, RSA-911 report hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 for each of the following categories:

Visual impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 01, 02, or 08

Cognitive impairments—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 17

Mental and emotional (psychosocial) disabilities—
Number of RSA-911 reports where primary disability impairment code (record position 43-44) is 18 or 19

Table 13. Employment outcomes for special populations

Transition age (14-24)—
Number of RSA-911 reports where age at application is 14-24 and type of closure (record position 198) is 3

Over 65—
Number of RSA-911 reports where age at application is over 65 and type of closure (record position 198) is 3

Note: Beginning FY2008 Transition Population is calculated using Age at Application. See the note on Table 4 for directions on how to calculate the age at application.

Table 14. Employment rates for special populations

This table looks at RSA-911 reports employment rate, the percentage of the number of reports where type of closure (record position 198) is 3 divided by the sum of the number of reports where type of closure (record position 198) is 3 or 4 for each of the following categories:

Transition age (14-24)—
Number of RSA-911 reports where age at application is 14-24

Over 65—
Number of RSA-911 reports where age at application is over 65

Note: Beginning FY2008 Transition Population is calculated using Age at Application. See the note on Table 4 for directions on how to calculate the age at application.

Table 15. Average hours worked per week and average hourly earnings for special populations

This table averages the number of hours worked, RSA-911 report hours worked in a week at closure (record position 167-168), and the average hourly wage, RSA-911 report weekly earnings at closure (record position 163-166) divided by the number of hours worked, RSA-911 report hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 for each of the following categories:

Transition age (14-24)—
Number of RSA-911 reports where age at application is 14-24

Over 65—
Number of RSA-911 reports where age at application is over 65

Note: Beginning FY2008 Transition Population is calculated using Age at Application. See the note on Table 4 for directions on how to calculate the age at application.

This table looks at those RSA-911 reports where type of closure (record position 198) is 3 for each of the following categories:

SSI recipients—
Number of RSA-911 reports where type of public support at application (record position 59) or at closure (record position 169) is 1

SSDI beneficiaries—
Number of RSA-911 reports where type of public support at application (record position 62) or at closure (record position 172) is 1

Table 17. Employment rates for SSI recipients and SSDI beneficiaries

This table looks at those RSA-911 reports where employment rate, the percentage of the number of reports where type of closure (record position 198) is 3 divided by the sum of the number of reports where type of closure (record position 198) is 3 or 4, for each of the following categories:

SSI recipients—
Number of RSA-911 reports where type of public support at application (record position 59) or at closure (record position 169) is 1

SSDI beneficiaries—
Number of RSA-911 reports where type of public support at application (record position 62) or at closure (record position 172) is 1

Table 18. Average hours worked per week and average hourly earnings for SSI recipients and SSDI beneficiaries

This table averages the number of hours worked, RSA-911 report hours worked in a week at closure (record position 167-168), and the average hourly wage, RSA-911 report weekly earnings at closure (record position 163-166) divided by the number of hours worked, RSA-911 report hours worked in a week at closure (record position 167-168) where type of closure (record position 198) is 3 for each of the following categories:

SSI recipients—
Number of RSA-911 reports where type of public support at application (record position 59) or at closure (record position 169) is 1

SSDI beneficiaries—
Number of RSA-911 reports where type of public support at application (record position 62) or at closure (record position 172) is 1

Table 19. Staffing patterns

Administrative staff—
RSA-2 line III.1

Counselor staff—
RSA-2 line III.2

Support staff—
RSA-2 line III.3

Other staff—
RSA-2 line III.4

Table 20. Funds available

For Fiscal Year 2009 and earlier, financial reporting was performed using the SF-269; for Fiscal Year 2010 and later, the SF-425 was used.

For all of the RSA-911 computations, the performance period is one year for general and combined agencies, and two years for blind agencies. All of the following computations depend on looking at aggregated RSA-911 information.

Indicator 1.1—
Subtract the number of RSA-911 records where position 198 is 3 for the prior performance period from the number of RSA-911 records where position 198 is 3 for the current performance period. (Position 198 is closure type, and a value of 3 indicates employment outcomes.).

Indicator 1.2—
For the performance period, divide the number of RSA-911 records where record position 198 is 3 (this represents the number individuals who exited the VR program in employment) by the number of RSA-911 records where record position 198 is either 3 or 4 (this represents the number of individuals who exited the VR program after receiving services), then multiply by 100.

Required Performance Level:
For the general and combined DSUs, the required performance level is 55.8%; for agencies serving individuals who are blind, the level is 68.9%.

Indicator 1.3—
Perform the following steps:

For each individual with an employment outcome who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting (record position 198 =3 AND (record position 161 = 1 OR record position 161 = 3 OR record position 161 = 4 OR record position 161 = 7)), divide earnings in the week before closure (record position 163-166) by the number of hours worked in the week before closure (record position 167-168) to obtain an hourly wage. Use mathematical rounding rules when computing the hourly wage. That is, round up if the computed wage is greater than or equal to .nn5 and round down or truncate if the computed wage is .nn49 (where n is a relevant number.) For example, an hourly wage of $6.145 would round to $6.15. An hourly wage of $6.1449 would round down to $6.14.

Select all cases where the hourly wage is greater than or equal to the minimum wage to obtain the number of individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage. Use the higher of federal minimum wage or State minimum wage. RSA will use the minimum wage in effect on October 1, the first day of the fiscal year. When using two years of data (agencies for blind), use the minimum wage relevant for each specific year. In FY 2005, use the October 1, 2004 minimum wage for records closed in FY 2005; use the October 1, 2003 minimum wage for records closed in FY 2004. This computation produces a weighted average.

Divide the number of cases from step 2 by the total number of individuals who exited the VR program with an employment outcome (record position 198 is 3).

Multiply the result by 100.

Required Performance Level:
For the general and combined DSUs, the level is 72.6%; for agencies serving individuals who are blind, the level is 35.4%.

Indicator 1.4—
Perform the following steps:

Perform Step 1 from Indicator 1.3 above

Perform Step 2 from Indicator 1.3 above

Identify the number of these individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage (item 2 above) whose disabilities are significant (record position 211 = 1).

Divide the number of individuals whose disabilities are significant (item 3 above) by the total number of individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage (item 2 above.)

Required Performance Level:
For the general and combined DSUs, the level is 62.4%; for agencies serving individuals who are blind, the level is 89.0%.

Indicator 1.5—
Perform the following steps:

For each individual with an employment outcome who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting (RP 198 =3 AND (RP 161 = 1 OR RP 161 = 3 OR RP 161 = 4 OR RP 161 = 7)), divide earnings in the week before closure (RP 163-166) by the number of hours worked in the week before closure (RP 167-168) to obtain an hourly wage.

Select all cases where the hourly wage is greater than or equal to the minimum wage to obtain the number of individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage. Use the higher of federal minimum wage or State minimum wage. RSA will use the minimum wage in effect on October 1, the first day of the fiscal year. When using two years of data (agencies for blind), use the minimum wage relevant for each specific year. That is, use a weighted average.

For each individual identified in item 2, compute the hourly wage by dividing each person's weekly earnings by that person's hours worked.

Add the hourly wages of all of the persons in item 3 and divide the sum by the total number of these individuals to obtain the average hourly earnings for all individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage.

Using the most relevant available data from the Bureau of Labor Statistics Report, State Average Annual Pay, divide the State's average annual pay by 2080 to obtain average hourly earnings for all individuals in the State who are employed. When using two years of data (agencies for blind), use the state average wage relevant for each specific year. That is, use a weighted average. Beginning in FY 2004, RSA is computing annual pay from the weekly wage data of quarters that correspond to our fiscal year. At the time the Standards and Indicators were computed, state average annual pay was computed using preliminary 2005 annual weekly wage data. For agencies that serve the visually impaired, fiscal year wages for FY 2004 and FY 2005 were used to obtain a weighted average.

Divide average hourly earnings for all individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage (item 4 above) by average hourly earnings for all individuals in the State who are employed (item 5 above) to obtain the ratio.

Computation note for average VR hourly wage:
It is important to compute the hourly wage for each individual client and then obtain the average hourly wage by summing all of these individuals' hourly wages and dividing by the number of clients as described in steps 3 and 4. A different result is obtained if the total of weekly wages for all relevant clients is first summed and then is divided by the total of hours worked by those clients.

Required Performance Level:
For the general and combined DSUs, the level is a ratio of .52; for agencies serving individuals who are blind, the ratio is .59.

Indicator 1.6—
Perform the following steps:

For each individual with an employment outcome who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting (RP 198 =3 AND (RP 161 = 1 OR RP 161 = 3 OR RP 161 = 4 OR RP 161 = 7)), divide earnings in the week before closure (RP 163-166) by the number of hours worked in the week before closure (RP 167-168) to obtain an hourly wage. Use mathematical rounding rules when computing the hourly wage. That is, round up if the computed wage is greater than or equal to .nn5 and round down or truncate if the computed wage is .nn49 (where n is a relevant number.) For example, an hourly wage of $6.145 would round to $6.15. An hourly wage of $6.1449 would round down to $6.14.

Select all cases where the hourly wage is greater than or equal to the minimum wage to obtain the number of individuals who exited the VR program in competitive, self-employment, BEP employment, or supported employment in an integrated setting with earnings equivalent to at least the minimum wage. Use the higher of federal minimum wage or State minimum wage. RSA will use the minimum wage in effect on October 1, the first day of the fiscal year. When using two years of data (agencies for blind), use the minimum wage relevant for each specific year. That is, use a weighted average.

Divide the number of individuals who reported their own income as their primary source of support at application (RP 82 = 1) by the total number of such individuals (item 2 above) and multiply by 100.

Divide the number of individuals who reported their own income as their primary source of support at closure (RP 192 = 1) by the total number of such individuals (item 2 above) and multiply by 100.

Subtract the percentage that reported their own income as primary source of support at application (item 3 above) from the percentage that reported their own income as primary source of support at closure (item 4 above).

Required Performance Level:
For the general and combined DSUs, the level is an arithmetic difference of 53.0; for agencies serving individuals who are blind, the level is a difference of 30.4.

Table 24. Standard 2

Indicator 2.1—
Perform the following steps on RSA-911 records:

Select individuals from minority backgrounds who exited the VR program (record position 33 = 1 or record position 34 = 1 or record position 35 = 1 or record position 36 = 1 or record position 37 = 1).

Divide the number of individuals from minority backgrounds (obtained in step 1) who exited the VR program after receiving services (record position 198 = 3 or record position 198 = 4) by the total number of individuals from minority backgrounds who exited the VR program (all cases obtained in step 1) and multiply by 100 to obtain a service rate for minority individuals.

Select individuals from non-minority backgrounds who exited the VR program (record position 32 = 1 and record position 33 = 0 and record position 34 = 0 and record position 35 = 0 and record position 36 = 0 and record position 37 = 0).

Divide the number of individuals from non-minority backgrounds (obtained in step 3) who exited the VR program after receiving services (record position 198 = 3 or record position 198 = 4) by the total number of individuals from non-minority backgrounds who exited the VR program (all cases obtained in step 3) and multiply by 100 to obtain a service rate for non-minority individuals.

Divide the service rate for minority individuals (item 2 above) by the service rate for non-minority individuals (item 4 above).

Required Performance Level:
All agencies must attain a ratio level of .80.

Table 25. Decisions made in formal reviews

In individual's favor—
RSA-722 line II.B.2

In agency's favor—
RSA-722 line II.B.3

Table 26. Types of complaints/issues involved in disputes

Applicant eligibility for VR—
RSA-722 line V.1

Nature/contents/scope of IPE—
RSA-722 line V.2

Quality of counseling services—
RSA-722 line V.3

Delivery/quality of other VR services—
RSA-722 line V.4

Cost of services—
RSA-722 line V.5

Termination of services/service record closure—
RSA-722 line V.6

All other complaints/issues—
RSA-722 line V.7

This content was copied from www.ed.gov on 09/04/2014

This appendix is also available on the ed.gov website at http://www.ed.gov/rschstat/eval/rehab/rsamis/ann_appendix_b.html.