assistance modules (MAMs) and ready servicespares (RSSs) are located in the appropriateoperating and maintenance spaces under the sub-custody of the operating or maintenancepersonnel.RESPONSIBILITYThe supply officer is responsible for thestorage, security, and inventory control of allstock material in his or her custody.Although stock levels should be stored insupply department storerooms or spaces, it maybe necessary to store bulk consumables such aslumber, metal, and pipe or certain repair partsin spaces under the control of other departmentheads. If it is necessary to store material in otherdepartment spaces, the supply officer will obtainthe commanding officers written authorizationfor such storage.STORAGE OF PERSONAL GEARNo personal gear (regardless of whose it is)may be stored in supply department storeroomswithout written approval of the commandingofficer.LOST, DAMAGED, ORDESTROYED MATERIALPersonnel assigned the responsibility forphysical custody of stock material must report anydamage, deterioration, or shortage to the supplyofficer immediately. The custodian will not beheld responsible for material lost, damaged, ordestroyed as a result of fire or flooding, providingthe emergency did not arise from that personsnegligence and provided that all reasonable stepsto prevent the loss or damage were taken.SECURITY OF MATERIALMaterial in store must be kept under lock andkey in all cases except when the material is of suchquantity or dimensions as to make storeroomstorage impractical. Storeroom spaces must belocked securely when not in use.When the spaces are open for use, anauthorized person must always be present. Otherpersons will be admitted only when necessary forthe storage or breakout of material or in situa-tions discussed in the following paragraphs.Inspection of SpacesPersonnel may be allowed access to storagespaces for purposes of inspection and as directedby the commanding officer. However, such per-sonnel may not be given keys for the spaces, butwill be escorted by responsible persons as directedby the supply officer.Access for Damage ControlAccess to storage spaces may be authorizedto damage control personnel in the performanceof their duties. Storage spaces must be securedin such a manner that access by use of ordinarydamage control equipment is not obstructed in anemergency.Permission for EntryPermission for entry to supply storage spacesof personnel not ordinarily authorized access willbe granted only by the supply officer or, in hisor her absence, the commanding officer, executiveofficer, or command duty officer, as appropriate.MATERIAL SURVEYSMaterial survey is a procedure for determin-ing the cause of gains, losses, or damage to Navyproperty, establishing personal responsibility (ifany), and documenting necessary inventory ad-justments to stock records. The proceduresdiscussed in this section are used when possiblesurvey action is indicated.When an inventory adjustment andpreliminary research cannot resolve the discrepancy,the accountable and responsible individualsinitiate a detailed review of the circumstancessurrounding the possible adjustments (known ascausative research). A Report of Survey, DDForm 200, is prepared and forwarded to theappropriate survey officials.When the report of survey is for stockmaterial, the inventory adjustments are enteredinto SUADPS-RT via the survey adjustmentfunction only after approval of the survey.SURVEY REQUIREMENTSWhen a loss or gain of material in the follow-ing categories is confirmed, a Report of Survey,DD Form 200, is prepared.3-19