On motion by John Bishop,
the minutes of the January 16, 2013, Staff Senate meeting were accepted.

CHAIR’S COMMUNICATIONS

Chris did not meet with Nick Hathaway, Vice President for Executive and
Administrative Affairs as scheduled in February. He was unable to meet due to
unforeseen circumstance. Nick apologized and expressed his willingness to find
time for us if anything comes up.

Chris expressed his intention to invite the new Associate Vice President
and Chief Human Resources Officer, Les Hoven, to a future Staff Senate meeting.

Finally, he was asked to spread the word about Flight Camp this summer:

“The OU Sooner Flight Academy summer flight camps challenge children and
youth ages 6-18 to learn the principles of flight using science and
mathematics. Campers engage in hands-on activities which demonstrate the
science, technology, engineering and math of the exciting world of flight.
Partial scholarships are available (deadline May 1st). Registration
opens March 1st and ends two business days before the beginning of each camp
session. Camp is M-F 8:30am-3:30pm (extended hours available).
Space is limited. Prices vary by age. Learn more at http://flightcamp.ou.edu. Our email address is flightcamp@ou.edu.”

REPORTS FROM MEMBER GROUPS

Administrative
Staff Council:President Jennifer Doughty reported that
Fitness and Recreation spoke to the group, and they finalized the picnic food
for Staff Week.

Hourly
Employees Council:President
Carolyn Taylor reported that they did not meet in
February but took care of business via email.They have filled one of the 3 vacancies with new member, Vicki Pollock,
and are working to fill the others.Everything is on track with the Ice Cream Social.The voting sheets for HEC nominations have
been sent out to all hourly employees.

Informational
Staff Association:President
Gordan Carrie reported that
they toured the Confucius Center, followed by a short business meeting in which
they discussed plans for Staff Week.

Organizational
Staff Council:Representative
Betty Love reported that Amanda Pai brought copies of the new sexual harassment
training to share with the members. Kristi Wright gave an update on her Tax ID
number research. Cathy Trujillo reported that the Operating Guide Committee
continues to make progress and hope to have a draft to present in a few months.
OSC now has a new website thanks to Justin Daniels. He has asked the members to
look at the new site and come to the March meeting with suggestions and
comments. Jackie Downing confirmed that
they have reserved the McCasland Field House for the
morning bingo session. They passed a minor change in their Bylaws, and
after the business meeting Dr. David Miller presented his research on Robotics.

REPORTS OF STANDING COMMITTEES

Awards
Committee:By email Chair Liz Cooley reported that they went
over the task timeline and are on schedule. Each
Sub-Committee reported: Food & Facility – received a $500 donation
that will go toward cost of food, decided on black table cloths, and voted on
the writing for the cakes. Hospitality – Dan will re-contact special
guest to make sure Awards Ceremony is on their calendar. Decorations –
Marcum’s Nursery will let us borrow greenery for the stage and committee will
decorate the containers. Properties & Publicity – waiting on results
of Merit Award winners to schedule pictures in March.

Communications
Committee:By email Chair Gina Powell reported that they did
not meet but are working on the Staff Senate Facebook page and creating a
newsletter for Staff Week announcements.

Staff
Initiatives Committee:Chair Dan Hough reported that they have had
two meetings since the last Staff Senate meeting.On January 28 they discussed the Career Paths
proposal and decided to gather further information.They also discussed ways to increase staff
morale, mentioning better promotion of the Employee Discount Plan and some
other ideas.On February 18 they
discussed blood donation and volunteerism leave policies.They are gathering more info on these, in
particular, whether and/or how much costs would be to the University.Further discussion was postponed of Career
Paths until they can meet with Facilities Management on their program.They continued discussion on Employee
Discount Plan and hope to discuss with HR personnel at next meeting.

Staff
Week Committee:By email Chair Terri Smith reported that they
chose the spring t-shirt design. The sale will begin 02/25/13 and end
03/11/13. They discussed how many vendors they currently have signed up
for both the Craft and Health Fair and are about at normal or slightly above
for this time. They discussed prize solicitation and have a good number
of prizes already collected.

REPORTS OF SPECIAL (AD HOC) COMMITTEES

Employee
Benefits Committee:Debbie Copp reported by
email that they did not meet.