The current revision of Robert's Rules of Order shall govern the conduct of the meetings of the Council except insofar as the bylaws make express provision to the contrary.

The Executive Committee shall publish a schedule of Council meetings for the
academic year before the beginning of the fall semester but may schedule
additional meetings or cancel meetings as the need arises. The meetings of the
Council shall begin at 3:30 P.M. and adjourn at 5:30 P.M. unless a later
adjournment is agreed to unanimously. The Council by concurrence of a simple
majority vote may fix a different time for a regular meeting or call a special meeting.

The presence of a majority of the members shall constitute a quorum.

Elections

The Nomination Committee and its Election Supervisor shall conduct the elections for both the Bloomington Faculty Council, the Faculty President-elect and the Bloomington representatives to the University Faculty Council. These elections must begin early enough in the Fall Semester to permit completion of the election process in order to satisfy the deadlines imposed.

Eligibility to Vote. Eligible participants and election units are governed by sections 5.5.A through C of the Constitution of the Bloomington Faculty. The election sub-units into which the College of Arts and Sciences is divided pursuant to section 5.5.A of the Constitution of the Bloomington Faculty shall be specified in an appendix to these bylaws.

Preparation of Voting Lists. The Provost shall supply a list of eligible Bloomington faculty and librarians; this list shall specify the departmental or program affiliations and tenured or non-tenured status of each person. From this list each school dean and the Dean of Libraries shall supply to the Nomination Committee and its Election Supervisor a list of those eligible under his or her jurisdiction. The Nomination Committee and its Election Supervisor shall check the lists and adjust them to provide that no person is assigned to more than one unit.

Individual Choice of Voting Unit. Anyone may request the Nomination Committee and its Election Supervisor to change an assignment to a unit. If the Nomination Committee and its Election Supervisor do not agree to the change, this decision may be appealed to the Constitution and Rules Committee, whose decision will be final. The Constitution and Rules Committee shall report to the Council any such actions taken.

Designation of Unit Election Officials. The Council shall designate one or more election officials in each voting unit to facilitate and to encourage participation from that unit.

Basis of Representation. Each of the units shall be entitled to one Council representative for each fifty members (or major fraction thereof); each unit shall have a minimum of one representative.

Nominations. In November of each year, the Nomination Committee and its Election Supervisor shall solicit nominations for representatives to the Bloomington Faculty Council. The list of all persons eligible to vote (organized by electoral unit and indicating which are tenured and which are non-tenured) shall be distributed to all faculty and librarians. This list shall accompany the nomination ballot. The nomination ballot shall list the present membership of the Bloomington Faculty Council--indicating which persons will serve an additional year, which are finishing a term but are eligible for re-election, and which are ineligible for re-election under Section 5.5.E of the Constitution of the Bloomington Faculty. The nomination ballot shall be returned to the Nomination Committee and its Election Supervisor by the end of the first semester. Each voter shall be notified as to his or her representation unit and the number of seats to be filled from that unit. He or she shall be invited to make twice this number of nominations from that unit. The ballot shall provide for separate nomination of general at-large representatives and of representatives limited to untenured faculty. Each voter may make three nominations for general at-large representatives and two for at-large representatives limited to untenured faculty.

In November of each year, the Nomination Committee and its Election Supervisor shall also solicit nominations for the Faculty President-elect. Candidates for President-elect shall be selected from the current, elected members of the Bloomington Faculty Council through a process of nomination by fellow Council members. Each candidate must receive a minimum of three nominations to be considered for election. From among those nominated, the Nomination Committee will select at least two, but no more than six, candidates for President-elect, working to ensure diversity in the slate.

Preparing the Election Ballot. For the Bloomington Faculty Council, those persons receiving the most nominating votes in each unit (up to twice the number of seats to be filled) shall be placed on the final ballot. Ties shall be decided by lot. Six additional at-large nominations shall be made by the Bloomington Faculty Council's Nomination Committee. Before any name is placed on the final ballot, the Nomination Committee and its Election Supervisor must determine that the nominee is willing to serve if elected. If a person has been nominated for the Bloomington Faculty Council from a unit and at large, the Nomination Committee and its Election Supervisor shall direct the nominee to choose in which one (and only one) of the categories he or she wishes to stand for election. The final ballot shall list the nominees from each unit. The at-large nominees plus the six nominees from the Nomination Committee will be combined and listed alphabetically in the separate categories for general at-large representatives and for at-large representatives limited to untenured faculty.

For the President-elect, the ballot shall list the names of candidates selected by the Nomination Committee. Abbreviated resumes of relevant experience for each candidate shall accompany the ballot. The ballot shall permit write-in candidates provided those candidates are current, elected members of the Council.

Conduct of the Election. The election of the Bloomington Faculty Council and of the President-elect for the following academic year shall be completed by the end of January. Each voter shall be entitled to vote in this election for representatives in their unit, representatives elected at large and President-elect. Ties will be decided by lot. The Nomination Committee and its Election Supervisor shall file with the Bloomington Faculty President a record of the votes cast and the final ballot.

After the Bloomington Faculty Council members of the ensuing year have been determined, the existing Nomination Committee shall circulate a ballot to these members containing at least ten nominees for a new Nomination Committee. The names on the ballot shall be arranged in pairs by academic units (schools), of which no fewer than four shall be represented. The person in each pair receiving the larger number of votes shall be elected. Ties shall be decided by lot. The new Nomination Committee must be elected by the end of the first week of March. The Nomination Committee shall be chaired by the Past President who shall be a voting member of the Committee.

The newly-elected Nomination Committee shall circulate a ballot to the voting members of the Council--as it will be constituted for the ensuing term--to elect a Secretary and a Parliamentarian. Abbreviated resumes of relevant experience for each candidate shall accompany the ballot. There shall be two nominees for Secretary and two for Parliamentarian. The ballot shall permit write-in candidates. The persons receiving the most votes for Secretary and Parliamentarian shall serve in those offices and shall also be members of the Executive Committee. This election shall be completed by the first week of April.

Bloomington representatives to the University Faculty Council shall include the President-elect and chairperson or a co-chairperson who is a BFC member of the Budgetary Affairs Committee, the Constitution and Rules Committee, the Distributed Education Committee, the Diversity and Affirmative Action Committee, the Educational Policies Committee, the Executive Committee, the Faculty Affairs Committee, the Benefits Committee, the Library Committee, the Long-Range Planning Committee, the Research Affairs Committee, the Student Affairs Committee, and the Technology Policy Committee. These BFC members shall be the principal Bloomington nominees for the chair or co-chair of their counterpart committees of the UFC. The remaining members of the Bloomington delegation to the University Faculty Council shall be elected by the voting members of the Bloomington Faculty Council from a ballot prepared by the Nomination Committee. In preparing that ballot, the Nomination Committee shall bear in mind the mandate of section 4.2 of the Constitution of the Indiana University Faculty: "To the extent feasible consistent with the principle of providing representation proportional to the number of faculty in units, each campus shall provide in its constitution or bylaws for representation on the University Faculty Council for schools on the campus." To comply with Bylaw 4 of the University Faculty Council, all members of the Bloomington delegation to the University Faculty Council must be chosen by March 30.

Specific times for particular steps in the election process established by the above regulations, as well as number to be elected from units or length of terms of service, may need to be modified in emergencies. Such necessary revisions shall not invalidate the election procedures or results.

If a vacancy occurs in any of the following--President, Secretary, Parliamentarian, Nomination Committee, or Executive Committee--the Nomination Committee and the Executive Committee (meeting jointly) shall elect a replacement from among the present faculty members of the Council.

In all elections of officers, committees, and Council members, ties will be decided by lot.

The Vice Provost for Faculty and Academic Affairs, the Vice Provost for Undergraduate Education, the Dean of the University Graduate School and the Vice Provost for Research in Bloomington shall be voting members of the council.

One representative of the Bloomington Reserve Officer Training Corps shall be a non-voting member of the Bloomington Faculty Council, representing the Departments of Military Science (Army) and Aerospace Studies (Air Force), to be designated jointly by the members of those departments.

Alternates, Temporary Replacement Members, Vacancies:

Members of the Council may appoint alternates to serve in their places at any meeting.

If an elected member will be absent for one or two semesters, the member shall notify the Executive Committee prior to the first meeting of the semester. The Executive Committee will initiate a process for temporary replacement that will include consultation of the member's school policy committee or, in the case of at-large members, the Nomination Committee. If an elected member will be absent for more than a year, the member shall notify the Executive Committee, and the Executive Committee will declare the seat vacant. If someone is elected President, their seat also becomes vacant and should be filled according to the procedures in section 7.C.

Whenever a vacancy occurs among the elected members of the Council earlier than a month before the Council's final meeting of the academic year, that vacancy shall be filled by the unelected nominee in the same election unit (whether faculty and librarian election unit or the at-large unit) who received the highest number of votes in the most recent election. If that person is unable to serve, the elected faculty members of the unit's policy committee, or equivalent, shall elect a replacement from among members of the same election unit or, in the case of an at-large vacancy, the Nomination Committee and the Executive Committee, meeting jointly, shall elect a replacement from among eligible faculty.

A member of Council who fails to attend a majority of Council meetings during a semester without an alternate will be contacted by the Executive Committee. After the discussion the Executive Committee, at its discretion, may take no action, initiate a temporary replacement process, or declare the seat vacant.

Pursuant to section 5.6 of the Constitution of the Bloomington Faculty, one representative from each faculty and librarian election unit shall serve as a Council liaison to the unit's policy committee, or equivalent. The Council's nomination and election ballots shall designate the representative positions that will serve that role. For units with more than one representative, other than the College of Arts and Sciences, the Nomination Committee shall designate one position for service as Council liaison to the unit's policy committee, or equivalent. The Executive Committee shall inform Council liaisons of matters arising in the work of the Council and its committees of which school faculty governance should be aware. School policy committees, or equivalent, shall establish working relationships with their Council liaisons that will enable them to convey school faculty concerns and policy to the Executive Committee and the Council. In cases where no elected BFC member is also a member of the elected policy committee of a particular school or college, that school or college policy committee may send a representative to attend BFC meetings as an observer with speaking privileges.

On request prior to a meeting, any faculty member shall be invited by the Executive Committee to participate without vote in Council meetings--subject, however, to the exercise by the Executive Committee of its responsibility for taking varied points of view into account and for the efficient management of the Council's time. On its own initiative the Executive Committee may invite any non-member to participate in the discussion of matters of particular interest. Faculty members, students, members of the University staff, and members of the press are welcome to attend meetings of the Council, subject only to the adequacy of available space. The Executive Committee may invite the general faculty to participate in special meetings of the Council to be governed by ad hoc rules adopted by the Executive Committee.

The duties of the Faculty President shall include, but not be limited to, the following responsibilities:

To serve as Co-Secretary of the University Faculty Council and, during those years when the President of the IUPUI faculty is in the initial year of his or her two-year term, serve as Senior Co-Secretary of the University Faculty Council.

To serve, along with the Presiding Officer, the Past President, the President-elect, the Secretary, and the Parliamentarian of the Bloomington Faculty Council, as an officer of the Bloomington faculty. (Article III, Section3.1, Constitution of the Bloomington Faculty)

To serve as administrator for the Bloomington Faculty Council.

To preside at meetings of the Bloomington Faculty Council and at meetings of the Bloomington Faculty in the absence of the Provost.

To preside at meetings of the Executive Committee.

To report to the Council at the first meeting of each academic year the status of uncompleted business from the prior year and the status of legislative actions taken in the prior year.

To convene search and screen committees, when the majority of the membership of any search and screen committee is selected by the BFC.

To convene, with the Provost review committees of administrative officers holding positions bearing directly on the campus-wide teaching / research mission of IUB and who report to the Provost. (Review Procedures for Bloomington Campus Administrators, Section 5)

To consult with the Provost in advance of actions taken to alleviate a crisis which could lead to a declaration of financial exigency. (Contingency Planning Policy, Part III, Section G)

To represent the Bloomington faculty in meetings with the Board of Trustees, the University President, the Provost, and their administrative committees.

Commencing July 1, 2012, the term of the President shall be for one year, to be served from July 1 in the second academic year following his or her election until June 30 of the subsequent year. During the year previous to his or her term, as the President-elect, and during the year following his or her term as Past President, he or she shall serve as an officer of the Bloomington Faculty Council and member of the Executive Committee. Election as President shall automatically extend that person's term as a BFC member by additional years sufficient to complete the term. No person, however, shall be eligible to serve consecutive terms as President.

The duties of the President-elect shall include, but not be limited to, the following responsibilities:

To serve, along with the Presiding Officer, President, the Past President, the Secretary, and the Parliamentarian, as an officer of the Bloomington Faculty. (Article III, Section 3.1, Constitution of the Bloomington Faculty)

To serve as a member of the Executive Committee of the Bloomington Faculty Council.

To serve as a BFC representative to the University Faculty Council.

To preside at meetings of the Executive Committee in the absence of the President.

To preside at meetings of the Faculty Council in the absence of the University President, the Provost, and the President.

To substitute temporarily for the President in the execution of the duties specified in Bylaw 10, when unavoidable circumstances prohibit him/her from fulfilling those obligations.

The duties of the Past President shall include, but not be limited to, the following responsibilities:

To serve, along with the Presiding Officer, President, the President-elect, the Secretary, and the Parliamentarian, as an officer of the Bloomington Faculty. (Article III, Section 3.1, Constitution of the Bloomington Faculty)

To serve as Chair of the Nomination Committee

To serve as a member of the Executive Committee of the Bloomington Faculty Council.

The duties of the Secretary shall include, but not be limited to, the following responsibilities:

To serve, along with the Presiding Officer, the President, the Past President, the President-elect and the Parliamentarian of the Bloomington Faculty Council, as an officer of the Bloomington faculty. (Article III, Section 3.1, Constitution of the Bloomington Faculty).

To keep comprehensive minutes of the proceedings and actions of the Council.

To write and circulate executive summaries of each Council meeting within 3 days following the meeting. Executive summaries may be circulated via the Council website provided that notice of their posting is sent to all members of the faculty.

To serve as a member of the Executive Committee.

The duties of the Parliamentarian shall include, but not be limited to, the following responsibilities:

To serve, along with the Presiding Officer, the President, the Past President, the President-elect and the Secretary, as an officer of the Bloomington Faculty. (Article III, Section 3.1, Constitution of the Bloomington Faculty)

To serve as Parliamentarian of the Bloomington Faculty Council.

To serve as Chairperson of the Constitution and Rules Committee.

To serve as a member of the Executive Committee of the Bloomington Faculty Council.

To preside at meetings of the Executive Committee in the absence of both the President and the President-elect.

To substitute temporarily for the Secretary in the execution of the duties specified in Bylaw 12, when circumstances prohibit him/her from fulfilling those obligations.

Organization of the standing committees:

Standing committees of the Council are those constituted for an indefinite term.

Standing committees of the Council shall consist of the Benefits Committee, the Budgetary Affairs Committee, the Constitution and Rules Committee, the Distributed Education Committee, the Diversity and Affirmative Action Committee, the Educational Policies Committee, the Executive Committee, the Faculty Affairs Committee, the Foundation Relations Committee, the Library Committee, the Long Range Planning Committee, the Nomination Committee, the Research Affairs Committee, the Student Academic Appointee Affairs Committee, the Student Affairs Committee, and the Technology Policy Committee. The Nomination Committee shall designate the chairs of the standing committees.

The chairs of the following committees shall serve as ex officio voting members of the Executive Committee: Educational Policies, Budgetary Affairs, Faculty Affairs and Long Range Planning. When committees have co-chairs, the Nomination Committee shall designate one of them as the representative to the Executive Committee.

The following committees shall schedule meetings at least monthly and be provided with staff support: Educational Policies, Budgetary Affairs, Faculty Affairs and Long Range Planning. Minutes for each of these committees, save Budgetary Affairs, shall be prepared within one week of each meeting and posted online accessible to all Committee and Bloomington Faculty Council members and to others as determined by the Executive Committee.

After consultation with individual Council members to determine the most effective distribution of talents and preference, the Nomination Committee shall appoint at least three—and no more than six—Council members to each standing committee. The Nomination Committee shall designate the chairs of standing committees.

Where reasonably possible, every elected member of the Council—including students and associate instructors—shall serve on a committee of the Council. Members of the Council who serve as liaison to faculty and librarian election unit policy committees, or equivalents, shall have that participation in Council work recognized as committee service.

Additional non-Council faculty members, students, associate instructors and staff may be appointed to each committee by the Nomination Committee. The Nomination Committee shall solicit recommendations from faculty and librarian unit policy committees, or equivalent, for committee appointments in order to facilitate communication between council and school committees with similar responsibilities. The Nomination Committee shall appoint committee chairpersons from among the committees' members who are members of the Council. Each committee may, itself, select additional members, appoint a co-chairperson, and create and staff subcommittees.

Committee organization for an academic year shall be completed, as far as possible, during the spring semester of the preceding year.

Terms of service on all committees, including the Executive Committee and the Nomination Committee, shall be arranged so as to achieve a reasonable continuity of membership. No person, elected or appointed, may serve as a member of the Executive Committee for more than seven consecutive years.

Duties of the standing committees:

The function of the Executive Committee shall be as follows:

The agenda of the Council shall be determined by the Executive Committee. All communications--including those from individual faculty members requesting Council action, study, or advice--shall be placed on the agenda or shall be referred to an appropriate body or committee for consideration. In the latter case, the Executive Committee shall report its action to the Council which may--by a simple majority vote--request the Executive Committee to place a referred item on the agenda.

The Executive Committee shall prepare the final draft of any new legislation approved by the Council.

The Executive Committee at any time may request the Council to determine the implementation and the effect of any past legislation or action or to reconsider any past legislation.

The Executive Committee shall assign items proposed for Council consideration to the appropriate BFC committee. The committees shall consider the proposals and advise the Council as to their appropriate disposition.

The Executive Committee shall meet with the Provost in weeks preceding the meetings of the Bloomington Faculty Council at a customarily fixed time and location. Additional meetings of the Executive Committee alone can be scheduled as needed.

At least twice each academic year, the Executive Committee shall call a meeting of the Executive Committee with the chairs of Council committees, and with representatives of faculty and librarian unit policy committees, either together or separately, to survey and discuss issues to come before faculty governance groups during the year.

The Executive Committee is delegated to act as the executive agent of the Bloomington Faculty Council, without prior consultation with the Council, as follows:

When making editorial changes in Faculty Council policies and documents, including the constitution and bylaws, to reflect changes in titles of administrative offices or officers;

In cases requiring emergency action within a period during which no meeting of the Council is scheduled, including during the summer sessions;

Emergency actions taken by the Executive Committee require, at minimum, a simple majority which must include the President and President-elect.

When acting as the delegated executive agent for the Council, the Executive Committee will inform Council members through electronic communication of its activities;

Actions taken by the Executive Committee as delegated executive agent for the Council may at the request of an elected representative of the Bloomington Faculty Council be reviewed by the Council at its next subsequent meeting and, where feasible, may be overruled by a two-thirds vote of the Bloomington Faculty Council.

The Budgetary Affairs Committee shall act as a representative of the Council in offering to the Provost and to the Vice President and CFO its continuing advice and criticism on all aspect of the Bloomington Campus budgetary policy and the allocation of the Bloomington Campus financial resources, especially those proposed allocations and re-allocations of financial resources that have bearing on the economic well-being of the faculty and academic staff. Among others, the committee's responsibilities shall include:

Considering the relative allocations of the University's resources with respect to new programs and significant changes in existing programs.

Considering the setting of priorities with regard to capital outlays.

Considering the setting of general faculty salary policies.

The Constitution and Rules Committee regularly shall evaluate the Constitution of the Bloomington Faculty and the operation of the Council's rules, shall receive and initiate proposals for modifications, and shall advise the Council on the desirability of these modifications. In addition, it shall advise officers or committees of the Council on questions concerning the interpretation of the Constitution of the Bloomington Faculty or the Council rules, which do not arise in the course of a Council meeting. The Parliamentarian shall chair this committee.

The primary role of the Technology Policy Committee shall be to liaison with and represent faculty interests in technology applications with the office of the Vice President for Information Technology and the various subdivisions of this office pertaining to technology issues on the Bloomington Campus.

Standing committees may also initiate their own proposals for Council action.

Duties of the Faculty Council Office

To prepare a summary of the activities of the Council each year and to distribute it to the Bloomington Faculty.

To report in the minutes the names of those present or absent at Council meetings and names of alternates present.

To make available as soon as possible after each meeting of the Council the minutes of the meetings; Council documents; and the time, place and agenda of the next meeting to all members of the faculty, librarians, non-tenure track faculty, and other campus and University constituencies or their representatives (e.g. the Secretary of the Board of Trustees).

Retention and disposition of Faculty Council records and files:

Definition and principles:

All records and files created or received by the Bloomington Faculty President of the BFC as administrator of the Council and relating to Faculty Council business are defined as the official records of the BFC.

Records and files created or received by the chairpersons of BFC committees are defined as BFC committee files and are therefore excluded from the provisions of these rules.

The maintenance of official BFC records and files shall be in accordance with general Indiana University rules established by the Trustees, the Executive Vice President for University Regional Affairs, Planning and Policy, and the Indiana University Controller.

Maintenance of BFC records and files:

Official BFC records and files shall be maintained in the Faculty Council Office for the minimum periods specified:

Incoming and outgoing correspondence relating to BFC business and incoming correspondence log: three years.

Audio recordings of BFC meetings: one year.

Election ballots or other data relating to elections and committee assignments: one year

Tabulations by name of votes in Council meetings: one year.

File copy of agendas, minutes, circulars, and each year's Summary of the Year: permanently.

Disposition of BFC records and files:

Subject to space limitations, official BFC records and files may be retained in the BFC office for longer periods than those specified in Bylaw 15.B, at the discretion of the Faculty President.

Audio recordings of minutes, ballots, and other election materials relating to elections and committee assignments may be erased / discarded after one year, at the discretion of the Faculty President.

Other official BFC records and files shall be offered to the University Archives upon expiration of the period specified in Bylaw 15.B.

Surplus copies of items listed under Bylaw 15.B.(1)(e) shall be offered to the University Archives at the end of the Council year in which they have been created.

Records or files not preserved at the discretion of the Faculty President according to 15.C.(1) and 15.C.(2) of this bylaw or those not accepted by the University Archives according to 15.C(3) and 15.C(4) may be discarded.

Exceptions:

The records and files of BFC committees, while not subject to these rules, are an important resource for the efficient administration of Council activities and a potentially valuable historical record. Chairpersons are encouraged to pass on BFC committee records and files to their successors at the conclusion of the Council year and/or to offer them to the University Archives at an appropriate time.

Files maintained by the BFC staff for their own use and containing unofficial materials shall not be subject to the provisions of these rules.

AppendixBelow are the electoral sub-units within the College of Arts and Sciences that are authorized pursuant to amended Bylaw 4.B.(1).