Location

Date

November 13 to November 15 We will expect arrivals from Thursday 12th on and departures on Monday 16th. Of course this depends on convenience for each participant... (using http://doodle.com/w92mtg9z6zqngx7d)

How-to

Me (jos) has prepared an approach on how to accomplish all the goals for this meeting. I think it is unrealistic to expect us to finis everything so we'll have to prioritize. The morning of the first day (Friday) will in part be spend on setting realistic goals and working out a way of accomplishing them.

Booth Sprint

Agenda

In general, everything related to booths (and promo). Feel free to suggest things you'd like to do as well.

posters and other booth artwork: how should KDE booths look like?

art format and font requirements for ordering large banners

booth box: what do we have, what do we need, does the booth box fulfill its purpose, what else can be improved, ...

subset for when giving presentations that has wireless usb pointer/clicker

discuss US boothbox with gary, blauzahl (alspehr on skype), or geiseri on skype

we have no permanent box or monitors

if we buy a box, we need to know if we will buy monitors or not before

is the hardware underpowered? or a good example that kde can run on an Atom?

issues with getting swag/etc from germany (not efficient use of postage!)

KDE showcase: an installation medium which is dedicated to showcase KDE (this already started at openSUSE conference)

documentation: make life easier by providing to-do lists and/or guidelines for booth setup, booth management, questions you have to answer, what to do when somebody is annoying about swag or in general...

discuss whether it'd be nice to give some swag to KDE contributors, esp at events. Minimal boothbox for eg South americas, india? See mail by ann-marie on october 17th to kde-promo.

stickers: have some that are easy to print for local groups, good for badges, kids, and laptops. The first two can be less durable stickers.

swag policy: Is it needed that we have t-shirts/etc at events? production, storage, transit become issues. Do we sell them at cost or to make a profit?

in usa, we gave some away (contributors, prospective sponsors, "partners", starving and enthusiastic users), and sold others at "suggested retail" -alex

Marketing sprint

Agenda

Write text for a promotional booklet for FOSS.in (this is how the idea started, we need this for Praedeepto in India but these folders can/will come to Europe as well).

Flyers: there have been some cool "get involved" flyers on the promo list lately, however, what's missing is the kind of flyer that informs about KDE, about pim, about edu, etc. Probably the booklet above.

first content for release announcement and feature guide for 4.4 and creating a plan for the next few months to finish it properly.

how about adding a section on non-core apps (digikam/showfoto, amarok)?

we need a document to put up somewhere for people to look at now and in the future that provides the "kde is a team, it's an umbrella project, we create products, .." etc along with example phrases to use

preparing for the marketing around next Akademy

plan a marketing/promo track for next Akademy:

Topics:

a KDE booth

a KDE local group

quick talks from various people having represented KDE: focus on either the successes or the things that could get improved

workshop about the local agreement and practically how to start a group, link between such a group and the whole KDE

Marketing/promo/booth BOF's

discuss how we can make it easier for local teams like the ones in Spain, Brazil and India to connect to the international community

articles and procedures for the dot

discuss the creation of a 'mean and lean release machine' (eg we start doing the release announcements for the wider KDE community, like Digikam, K3B, Amarok, KDenlive and more)

improving kde.org/kdeslides to make it a better resource for presentations

encourage projects to take regular screenshots after major changes and give svn location to commit them to?

improving buzz.kde.org brainstorm

discuss how to get ppl involved, how to improve the webpages we have to guide people to contributing (eg bugsquad, art, documentation, coding). Create a get involved page on techbase, linked to from kde.org page.

On a more strategical level, there are:

entrenching and expanding the Be Free slogan as an umbrella concept that we continue to invest in and grow even further

decide how to merge the main topics we have: social, contextual, online services, etc.. into a single coherent set of thoughts that we can create messaging around

figure out our communication strategy / goal for 4.4 and 4.5

figure out if gnome 3 will meet their release deadline - and how we should be positioning ourselves as gnome goes through their turn of growing pains (ie: encouraging users to stay positive - our target is not gnome, it's the guy with 90% market share...) (we should congratulate the gnomies on 3 on the dot when it comes out)

Travel

As soon as we know the costs for each person, we will apply for reimbursement from the e.V. Each of the participants books their flight/tickets etc and sends a reimbursement form to the e.V. (kde.org/ev)

It is usually cheaper, when flying trans-Atlantic to fly to London or Paris first and then use Ryanair or another low cost carrier to get to the final destination. The English language wikipedia page suggests that there is a direct flight Atlanta to Stuttgart via Delta Airlines if anyone is looking that route.

There is an international airport in Stuttgart. However, it doesn't look like they have direct transatlantic flights. Luckily, there is a direct train connection going from right underneath the Frankfurt airport terminal to Stuttgart main station, which is most likely the easier and cheaper route.

You can check train connections on the website of Deutsche Bahn, the German railway company, at http://www.bahn.de/international/view/en/index.shtml
If you are arriving at Frankfurt Airport, you can use a direct connection to Stuttgart Main station. Enter "Frankfurt(Main)Flugh" and "Stuttgart Hbf" for start and end of your journey.