Wednesday, February 13, 2008

Entering Request for Quotations (RFQ)

1. Preparing the Request for Quotation2. Entering Additional Information3. Adding Suppliers to the RFQ4. Adding Suppliers from a Supplier List5. Adding Terms to the RFQ6. Adding Price Breaks to the RFQ7. Changing the currency for the RFQ8. Printing the RFQ

Couple of details on each step is described below:

1. PREPARING THE REQUEST FOR QUOTATIONa) Navigate to Purchasing --> RFQ’s and Quotations --> RFQ’sb) The number field remains blank until the RFQ is saved. Number is automatically assigned, because “RFQ Number Entry” is set to “Automatic” in the “Purchasing ptions”. This set up can be changed to “Manual”, if desiredc) Choose document type from the list of values. Enter the Bill-to and ship-to locations for the RFQ.d) Status defaults to "Inprocess" when the RFQ is createde)Enter the “Due Date” suppliers have to respond by. Enter the “Close Date” for the RFQ. The “Close Date” is printed on the RFQ. Oracle Purchasing warns the user if they enter a quotation after the RFQ “Close Date”f)Check the Quote Approval Required to enforce approval of any quotation referencing this RFQ before the quotation can be used for a purchase orderg) Enter the line type as either “Goods” or “Services” and the item number

2. ENTERING ADDITIONAL INFORMATIONIn the "More" tab, additional information can be provided which is optional

3. ADDING SUPPLIERS TO THE RFQEnter the name of the active “Supplier” you want to place on the RFQ Supplier list and the select the site

4. ADDING SUPPLIERS FROM SUPPLIER LISTTo minimize data entry time, you can add a group of suppliers to a RFQ from a “Supplier List”

6. ADDING PRICE BREAKS TO RFQThe Price Breaks form is used to enter pricing information for the RFQ. User can utilize as many price breaks as you want. You can also provide multiple price breaks if you want to receive quotations from your suppliers for different terms, ship-to locations, or quantities

7. CHANGING CURRENCY FOR THE RFQYou can optionally change the currency for the RFQ line from the functional currency for the purchasing operating unit to another currency

8. PRINTING THE RFQOnce the status of the RFQs that are to be printed have been manually changed to “Active”, you can submit your request to print

4 comments:

Hi, I have a doubt.....when you check the Quote Approval Required box.....how do you know who will be the approver?. It will be required when the buyer will do the PO based on the quotations that this RFQ`s will generate?.

I am having an issue with ORACLE GL , where i wnat to restrict some natural account for all combinations from manual postings. POSTINGS ALLOWED INTO THESE ACCOUNTS COMBINATIONS SHOULD BE ALL SYSTEM DRIVEN

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