14.03 / Purchases of $3,000 or More

Effective: March 29, 2016Revised: June 19, 2019

Policy

Purchases of $10,000 up to $50,000

Competitive bids on purchases of $10,000 or more will be obtained by Purchasing, either
by telephone or written request. The processing time for award of a purchase order
could be a few days to multiple weeks depending upon the complexity of the purchase.
Purchasing will conduct all negotiations with vendors in cooperation with the respective
department.

Purchases of $50,000 or more

All bids, regardless of the source of funds, that are estimated to be in the amount
of $50,000 or more, must be advertised and open for a minimum of two (2) weeks and
processed with the receipt of formal written bids.

Contractual Service Agreements

Contractual service agreements in the amount of $10,000 or more must be documented
by a formal written agreement including a Contractual Provisions Attachment (DA-146a).
Purchasing will work with the General Counsel regarding preparation of any contract.
Contractual service and appropriate documents shall be signed in accordance with the
contracting policy referenced in Section 1.04.