An Inventory of Inaugural Committee Bush-Perry Inaugural
Records at the Texas
State Archives,
1934-1999, bulk
1998-1999

Records of the 1999
Texas Inaugural Committee document its organization and planning of the
inaugural ceremony for Governor George W. Bush and Lieutenant Governor Rick
Perry on January 19, 1999 and other celebratory events occurring both
before
and after the swearing-in of the chief executive of the state and the
lieutenant governor, who also serves as Constitutional President of the
Texas
Senate. Types of records include minutes, agenda, meeting materials,
organization charts, schedules, lists of duties and responsibilities,
invitations, tickets, buttons, badges, programs, oaths, clippings, plans,
photographs, and videotapes that range in date from 1934 to 1999, bulk
1998-1999.

The functions and activities of the Texas Inaugural Committee are
governed by Section 401 of the Texas Government Code. No later than the
tenth
day after the date of each election for governor and lieutenant governor,
the
secretary of state issues a proclamation stating who, in the secretary's
opinion, based on the best information available, are the governor-elect
and
lieutenant governor-elect. The secretary of state then delivers certified
copies of the proclamation to the individuals named in the proclamation.
The
governor-elect and lieutenant governor-elect then each file with the
secretary
of state a signed instrument. In that instrument, the governor-elect
designates
one individual to serve as chair of the inaugural committee and one
individual
to serve as a cochair of the committee; the lieutenant governor-elect
designates one individual to serve as a cochair of the committee. The
governor-elect and lieutenant governor-elect may appoint other members to
the
inaugural committee as they consider necessary.

After the committee members have been appointed, they convene at a
time and place designated by the chair, take the constitutional oath of
office,
and hold an organizational meeting to make arrangements necessary for
conducting ceremonies and events to observe the inauguration of the
governor
and lieutenant governor. The committee may hold subsequent meetings at
times it
determines or on the call of the chair, who, when present, presides at
the
meetings. The committee may adopt rules to govern its proceedings.
Committee
members serve without compensation but may be reimbursed for actual and
necessary expenses incurred in the performance of committee duties as
provided
by legislative appropriation. The committee may employ staff or engage the
services of consultants to assist in its work, and may request the
cooperation
of an agency or official of state or local government.

The inaugural fund is a special fund in the state treasury to be
used
only for costs related to the inauguration. The comptroller credits to the
inaugural fund a pro-rata share of the interest received from the deposit
of
state funds as if the inaugural fund were a constitutional fund. A person
may
contribute funds, services, or other things of value to pay the expenses of
or
otherwise provide for an inauguration; such contributions may be made to
the
inaugural committee or secretary of state. The contribution is not a
political
contribution for purposes of state law regulating political contributions
or
prohibiting a contribution by a corporation or labor organization. If the
secretary of state receives a contribution while the inaugural committee
exists, the secretary of state delivers it to the committee. If the
secretary
of state receives a contribution at any other time, then he or she
transmits it
to
the comptroller, who deposits it in the state treasury to the credit of the
inaugural fund. The secretary of state retains the receipt for the
contribution
in his/her office for at least four years and maintains an index of the
receipts, arranged alphabetically by contributor, showing the date of the
contribution, the name and mailing address of the contributor, and the
amount
of each contribution. The index and receipts are public information.

Money appropriated from the inaugural fund may be used for:
printing;
the employment of staff; the lease of office space and payment of utility
expenses; professional and consultant fees; postage, telephone, and
telegraph
expenses; payment of expenses incurred by committee members; and any other
public purpose reasonably related to conducting inaugural ceremonies and
related events, including expenses of raising funds. Contributions received
by
the committee and not deposited in the state treasury may be expended for
any
purpose the committee considers appropriate. A voucher for an expenditure
from
the inaugural fund must be approved in writing by the chair. The
committee
maintains a record of each expenditure of unappropriated funds containing
the
following information about each expenditure: the name and address of the
entity to whom the expenditure was paid, the amount, the date, and the
purpose
of the expenditure.

No later than June 30 of the year in which the inauguration is
held,
the committee files with the secretary of state a final report verified by
a
certified public accountant that shows: the total amount of contributions
received by the committee, including contributions paid to the secretary of
state during the committee's existence; the total amount of expenditures
made
by the committee from unappropriated funds; and the total amount of
unappropriated funds remaining in the committee's possession. This report
is
public information. On the day the committee files the final report, the
committee must deliver all unexpended unappropriated funds it possesses to
the
comptroller. The comptroller deposits the funds in the state treasury to
the
credit of the inaugural fund. When the secretary of state determines that
the
committee has complied with these requirements, the secretary issues a
proclamation to that effect. The committee is dissolved on the day after
the
date the proclamation is issued.

Until September 1, 1999, all monies in the inaugural fund exceeding
$100,000, plus the amount necessary to cover fund obligations, on the day
the
inaugural committee is dissolved, were transferred to an account in the
general
revenue fund known as the inaugural endowment fund. The fund was used to
decorate, furnish, preserve, or improve the Capitol, the Governor's
Mansion, or
other state property of historical significance or for grants in support of
public schools or public libraries.

In 1999, the Inaugural Committee was chaired by Allan Shivers, Jr.
with cochairs Pam Willeford and Ramona Bass. Raul Romero was the finance
chair. The theme for the inaugural festivities for Governor George Walker
Bush and Lieutenant Governor Rick Perry was "Together We
Can."

(Sources include: V.T.C.A., Government Code, Section 401.001-011;
press releases found within these records.)

Records of the 1999 Texas Inaugural Committee document its
organization and planning of the inaugural ceremony for Governor George W.
Bush
and
Lieutenant Governor Rick Perry on January 19, 1999 and other
celebratory
events occurring both before and after the swearing-in of the chief
executive
of the state and the lieutenant governor, who also serves as Constitutional
President of the Texas Senate. Types of records include minutes,
agenda, meeting materials, organization charts, schedules, lists of duties
and
responsibilities, invitations, tickets, buttons, badges, programs, oaths,
clippings, plans, photographs, and videotapes that range in date from 1934
to
1999, bulk 1998-1999. The governor and
lieutenant-governor elect's appointments to the Committee are included in
the
records, as is a letter from Attorney General Dan Morales stating that the
Inaugural Committee is a Texas state agency. Records document details and
arrangements regarding the various inaugural events (prayer ceremony, gala,
balls, parade, etc.). Some noted celebrities joining in the inaugural
ceremonies and festivities include former President George H.W. Bush and
Former First Lady
Barbara Bush.

To prepare this preliminary inventory, the described materials were
cursorily reviewed to delineate series, to confirm the accuracy of contents
lists, to provide an estimate of dates covered, and to determine record
types.

Arrangement of the Records

Restrictions on Access

None.

Restrictions on Use

Most records created by Texas state agencies are not copyrighted
and
may be freely used in any way. State records also include materials
received
by, not created by, state agencies. Copyright remains with the creator. The
researcher is responsible for complying with U.S. Copyright Law (Title 17
U.S.C.).

Technical Requirements

Researchers are required to wear gloves provided by the Archives when
reviewing photographic materials. Researchers wishing to access videotapes
must contact the Archives' Preservation
Officer to obtain the necessary equipment.