Regrets

Missing

Agenda for 2017-06-13

Minutes

We received an email asking whether donations through flattr were possible

Upon investigation, GNOME already has a flattr account, it was originally opened on behalf of the GIMP project

We don't receive a lot of funds through this, but it's hard to track whether the money is sent for the GIMP project or GNOME

Discussion about this got dropped in the past because there was not a lot/no money coming through this

Allan: from an engagement point of view, it's always good to have more ways for people to donate, but from the Foundation point of view, it may be undesirable to have a lot of accounts scattered around

ACTION: Neil to follow up saying that the Board has decided not to promote the use of the flattr account (DONE already)

GUADEC 2017 finance request

This year's GUADEC income seems to have all gone to the Foundation's bank account in the US

GUADEC's team also has an UK account for this purpose, but it's currently empty

We cannot have sponsors wire money directly to the UK bank account because it's not ours (so an invoice from the GNOME Foundation can't be paid to that account)

Since there are live expenses that the GUADEC team needs to pay for, they're requesting GBP 5000 from the GUADEC sponsorship money to cover these

Additionally, there are invoices for things like the venue or accommodation that are coming up

According to Allan, venue and accommodation expenses have been pre-approved by the Board, but not a general budget for misc expenses

Should we have a different policy for how the team can spend sponsorship money without approval from the Board?

VOTE: Transfer GBP 5000 into the GUADEC bank account, on the understanding that anything that isn't spent is returned to the Foundation after the event

+1 Cosimo, Nuritzi, Alexandre, Jim, Meg, Shaun, Allan. VOTE PASSED

There's a new invoice for the 20th anniversary birthday party, which is due on the 29th, that has not been approved yet

Estimated expense, GBP 5513, which comes out of the main GUADEC budget (but sponsors can also choose to fund this specifically)

Some of these expenses were not initially being reflected in the bid, so the Board could either approve a new budget including them, or that the team keep a running budget that reflects the current situation

In the meantime, we could vote on this request separately, and then ask the team to provide an updated budget

A better policy for how this should be handled in the future will be discussed at the GUADEC budget meeting

ACTION: Neil will make sure this gets discussed during the meeting

VOTE: pre-approve the GUADEC 2017 team to spend up to GBP 42000

+1 Alexandre, Cosimo, Meg, Shaun, Jim, Nuritzi, Allan. VOTE PASSED

ACTION: Allan will get back to Sam

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

GUADEC 2017 finance request

2017-06-13

The board voted to transfer GBP 5000 into the GUADEC team's UK account for live expenses

The board also voted to pre-approve expenditure against the confirmed sponsorship money, up to GBP 42000

ACTION: Allan to get back to Sam

The board wishes to make this a more straightforward process in the future

ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC

GUADEC 2018 bid presentations

2017-06-06

The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC

ACTION: Allan and Nuritzi to organize a call the week of June 26th

Foundation support for Flathub

2017-05-09

The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree

ACTION: Neil to connect to Luis

2017-05-16 - Exact questions to ask Luis are being worked up

2017-06-06 - Questions sent to Luis, being looked at.

Hackfest process documentation

2017-02-14

ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC

2017-05-02

Nuritzi will work on this by end of May, check in then

Dropping dates in copyright claims on our websites

2016-12-06

ACTION: Alexandre to send an email to foundation-list with a proposal for discussion

2016-12-20

Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done

2017-01-24

Alexandre reached out to Creative commons

2017-02-28

Alexandre will try alternative channels

2017-05-02

We got a reply, Alexandre to follow up

2017-05-30

Two options

Have terms of use on the website that state that linking to a page is sufficient attribution

Require contributors to assign their attribution to the GNOME Foundation

Privacy campaign funds

2016-09-27

Draft is out for the Board to review and give feedback

ACTION: Cosimo to try and form a committee to review internship proposals

2016-10-26

We are aiming for an internship round in spring 2017

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.