SHOMS Goes GMail

The SHOMS help desk now has been upgraded to the new Google email address. We will start to use the new address effective today, Monday, 1/22/2018. Emails will continue to be responded to with the old interact address and will have an auto-reply placed on the account to ensure every one uses the new address.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (“eligible student”). The FERPA statute is found at 20 U.S.C. § 1232g and the FERPA regulations are found at 34 CFR Part 99.

Education records are records that are directly related to a student and that are maintained by an educational agency or institution or a party acting for or on behalf of the agency or institution. These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files. The information may be recorded in any way, including, but not limited to, handwriting, print, computer media, videotape, audiotape, film, microfilm, microfiche, and e-mail.

In some situations, school administrators may determine that it is necessary to disclose PII from a student’s education records to appropriate parties in order to address a health or safety emergency. FERPA’s health or safety emergency provision permits such disclosures when the disclosure is necessary to protect the health or safety of the student or other individuals. See 34 CFR §§ 99.31(a)(10) and 99.36. This exception to FERPA’s general consent requirement is limited to the period of the emergency and generally does not allow for a blanket release of PII from a student’s education records. Rather, these disclosures must be related to an actual, impending, or imminent emergency, such as a natural disaster, a terrorist attack, a campus shooting, or the outbreak of an epidemic disease.§ 99.36 What conditions apply to disclosure of information in health and safety emergencies? (a) An educational agency or institution may disclose personally identifiable information from an education record to appropriate parties, including parents of an eligible student, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals. (b) Nothing in the Act or this part shall prevent an educational agency or institution from- (1) Including in the education records of a student appropriate information concerning disciplinary action taken against the student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community; (2) Disclosing appropriate information maintained under paragraph (b)(1) of this section to teachers and school officials within the agency or institution who the agency or institution has determined have legitimate educational interests in the behavior of the student; or (3) Disclosing appropriate information maintained under paragraph (b)(1) of this section to teachers and school officials in other schools who have been determined to have legitimate educational interests in the behavior of the student. (c) In making a determination under paragraph (a) of this section, an educational agency or institution may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. If the educational agency or institution determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from education records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals. If, based on the information available at the time of the determination, there is a rational basis for the determination, the Department will not substitute its judgment for that of the educational agency or institution in evaluating the circumstances and making its determination.

02/27/2017

There are some peak periods of time during the day where we are reaching the maximum number of users on Healthmaster at the same time. We are asking that if you leave your desk for an extended period of time (lunch, duty, etc.) that you log out of Healthmaster then log back in when you return.

08/13/2015

Ready for the new school year? Well Health Master is ready! All students should be at their correct locations. We have not received student rollover data from Infinite Campus, but we have been provided with access to the transportation database. So until we get something from IC we will use transportation.

08/10/2015

Students records have been prepped for the new year. All students have been placed in an Archive school. If you are missing a student give us a call and we will get you access.

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10/24/2014

We now should have no-show students set to archived status. Students that are no longer at your school should not be in your 101 listing.

Below are the outstanding issues that we are having problems with from Infinite Campus. We are doing our best to work these out, but the process is quite tedious. Please bear with us and we will get this worked out eventually.

Current Outstanding Issues:

Child Find

Students that are being entered into IC have no school enrollment, so they cannot be exported.

If you have a large list of students that need to be transferred, please send an e-mail to shoms.help@interact.ccsd.net with the student ID # and Names and we will get them entered/added.

Thanks,

Ross

10/02/2014

We now have room numbers for elementary students in Health Master.

Below are the outstanding issues that we are having problems with from Infinite Campus. We are doing our best to work these out, but the process is quite tedious. Please bear with us and we will get this worked out eventually.

Current Outstanding Issues:

Child Find

Students that are being entered into IC have no school enrollment, so they cannot be exported.

No Shows

Students that are no shows are not reflected in the IC export, so they still show up in the school listing.

If you have a large list of students that need to be transferred, please send an e-mail to shoms.help@interact.ccsd.net with the student ID # and Names and we will get them entered/added.

Thanks,

Ross

09/23/2014

We have receieved a new feed from Infinite campus, but there are still some issues with the data that we receive. We are doing our best to work these out, but the process is quite tedious. Please bear with us and we will get this worked out eventually.

Current Outstanding Issues:

Child Find

Students that are being entered into IC have no school enrollment, so they cannot be exported.

Room Numbers

They are working on this issue.

No Shows

Students that are no shows are not reflected in the IC export, so they still show up in the school listing.

If you have a large list of students that need to be transferred, please send an e-mail to SHOMS with the student ID # and Names and we will get them entered/added.