NYS will collect data from
a statewide representative sample of school districts on six federal indicators.
No district will report on all indicators every year except New York City. All
school districts will provide data on all six indicators distributed over a
six-year period beginning with the initial year in which data are collected for
each indicator. The six indicators are as follows:

·Indicator #7: Percent of preschool children with IEPs who
demonstrate improved: A. Positive social-emotional skills (including social
relationships); B. Acquisition and use of knowledge and skills (including early
language/communication and early literacy); and C. Use of appropriate behaviors
to meet their needs.

·Indicator #8: Percent of parents with a child receiving
special education services who report that schools facilitated parent
involvement as a means of improving services and results for children with
disabilities.

·Indicator #11: Percent of children with parental consent to
evaluate, who were evaluated within State required timelines. NYS will use the
data from 1/6 of the State’s school districts annually to monitor the
requirements of this indicator. All school districts will be monitored on this
indicator within the six-year period. The State will require documentation that
all self-reported noncompliance is corrected within one year of notification of
noncompliance.

·Indicator #12: Percent of children referred by Part C prior
to age 3, who are found eligible for Part B, and who have an IEP developed and
implemented by their third birthday. NYS will use the data from 1/6 of the
State’s school districts annually to monitor the requirements of this indicator.
All school districts will be monitored on this indicator within the six-year
period. The State will require documentation that all self-reported
noncompliance is corrected within one year of notification of noncompliance.

·Indicator #13: Percent of youth aged 15 and above with an
IEP that includes coordinated, measurable, annual IEP goals and transition
services that will reasonably enable the student to meet the postsecondary
goals. NYS will use the data from 1/6 of the State’s school districts annually
to monitor the requirements of this indicator. All school districts will be
monitored on this indicator within the six-year period. The State will require
documentation that all self-reported noncompliance is corrected within one year
of notification of noncompliance.

·Indicator #14: Percent of youth who had IEPs, are no longer
in secondary school and who have been competitively employed, enrolled in some
type of postsecondary school, or both, within one year of leaving high school.

NYS has distributed all
school districts among six statewide representative samples. These six groups of
school districts were tested with ANOVA and there was no statistical difference
among the six groups of school districts on the population variables listed in
the table below. These population variables were from the 2000 decennial census.

Census 2000 Population Variables
Used to Ensure Each Sample of School Districts is Similar

population

female poverty
head of household

n households in
POV

n children in
families

n unempl over 16

n house classif in
POV

n children
w/single parent

n in workforce

n households w/
no plumbing

n children 5~17 in
poverty

n unempl 1999

n total Households

n 5~17

persons not in POV

n one room
Households

n 5~17 relevant
for school

n classif in POV

n occupied
Households

n less than 5

n children in 1
parent family

n over 25 not
graduate of HS

female head of household

n children in
families

n total over 25

New York City is the only
LEA in the State with a total enrollment of 50,000 or more students, so it will
be represented in each of the six samples.

All school districts will
have a choice of reporting data on all eligible students for each federal
indicator or submitting data on a randomly selected sample of students. The
minimum number of students required for these indicators can be obtained by
using the sampling calculator provided by the State and the guidelines provided
below. The vast majority of school districts will need to submit data on all
eligible students on most indicators. For some large school districts if it will
be less burdensome to report on a sample of students, the methodology described
below (totally random sampling) is likely to produce a sample that is
representative of the school district in terms of all variables, since every
eligible student has the same chance as another student to be selected for the
sample.

SED will require that LEAs
maintain documentation as described below if they choose to report data on a
sample of students. The totally random sampling methodology and required
documentation should eliminate selection bias. School districts will be
required to over-sample as described below for indicator 8 where poor response
rate is a known issue. Also, school districts will be encouraged to provide
surveys for indicator 8 in a variety of ways to improve the response rate. SED
will attempt to prevent missing data by first describing precisely what the
State needs to collect, providing technical assistance and then following up
with school districts to request missing data. The completeness of data
collection will improve after the first year and will continue to improve as
long as requirements remain unchanged. All issues of confidentiality will be
handled in accordance with the rules and procedures in FERPA. SED will also
guard against divulging personally identifiable information by not reporting
results when there are less than five students for whom data are available or
when those results can be easily calculated based on other data provided.

Federal Indicator Number

Eligible Population of Students From Which a Random Sample Must be
Selected

Minimum Number of Students in the Sample

Method for Selecting Students

Required Documentation

7

Entry - all children who are referred
for preschool special education programs and/or services.

Exit - all children who received
preschool special education programs/or services for at least six months
and are declassified or are within their last six months of eligibility
for preschool special education services and the annual review meeting
for whom entry evaluation data are available.

Use a sampling calculator. Require 95%
confidence interval and plus or minus 5% margin of error.

Random selection using a random number
table.

Documentation period is seven years.

Maintain list of all eligible students,
copy of Random Number Table used, beginning random number for selecting
students and list of all students who were selected and their number.

8

Every preschool and school-age student
with a disability who is provided special education programs and/or
services in a district-operated program or under contract with other
service providers.

Use a sampling calculator. Require 95%
confidence interval and plus or minus 10% margin of error. Expect 10%
response rate, so require over-sampling by 90% of minimum number
identified by the calculator.

Same as above.

Same as above.

11

For preschool and school-age students:
All preschool and school-age students for whom parental consent for an
initial evaluation was received during the school year (July 1-June 30).

Use a sampling calculator. Require 95%
confidence interval and plus or minus 2% margin of error.

Same as above

Same as above

12

All children who are referred for
special education programs and/or services from Part C to Part B prior
to age 3 during the school year (July 1-June 30).

Use a sampling calculator. Require 95%
confidence interval and plus or minus 2% margin of error.

Same as above

Same as above

13

All students with disabilities ages
15-21 who are provided special education services in district-operated
programs or under contract with other service providers.

All students up to 30.

New York City sample 100 students

Same as above

Same as above

14

All students with disabilities who are
no longer in secondary school but received some special education
program and/or service during the school year (July 1-June 30) in
district-operated programs or under contract with another service
provider. (Include all students who left with a credential, reached
maximum age for educational services or dropped out.)

School districts with less
than 100 students with disabilities exiting, survey all students.

School districts with 100
or more students use the sampling
calculator. Require 95% confidence interval and plus or minus 5% margin
of error.

Same as above

Same as above

The table below
demonstrates a schedule for data collection from the six sample groups of school
districts on the six federal indicators listed above. Please note:

·For Indicator #7, entry assessment data must be collected
on all preschool children who are evaluated for preschool special education
programs/or services annually by all school districts. Sample group 6
reports only entry data in 2005-06 but will not report exit data (i.e., entry to
exit progress) until 2010-11. Exit evaluation data must be collected and
reported to the State by the sample of school districts as described below.

·For Indicator #14, related to post school outcomes requires
school districts to collect contact information on students who will be leaving
high school in “Year 1” and collect data on their post-school outcomes in “Year
2”. In order for all school districts to have post-school outcomes data by the
2010-11 school year, all sample groups will need to provide data on two
indicators in one of the six years. All school districts will need to do
Indicators #7-exit and #14 (Year 2) in the same year.

School Year

Schedule for Reporting Data on Some Federal Indicators

Sample 1*

Sample 2*

Sample 3*

Sample 4*

Sample 5*

Sample 6*

2005-06

8

11

12

13

14 (Year 1)

7 - entry

2006-07

11

12

13

14 (Year 1)

7-exit

14 (Year 2)

8

2007-08

12

13

14 (Year 1)

7-exit

14 (Year 2)

8

11

2008-09

13

14 (Year 1)

7-exit
14 (Year 2)

8

11

12

2009-10

14 (Year 1)

7-exit

14 (Year 2)

8

11

12

13

14 (Year 1)

2010-11

7-exit

14 (Year 2)

8

11

12

13

7-exit

14 (Year 2)

* New York City is in all
sample groups.

[1]
BEDS day is the first Wednesday in October and is the date that
enrollment data for all students is collected in New York State.

[2]
The federal indicator is age 16. NYS has elected to measure this
beginning at age 15, since State regulations require that transition
services be indicated on a student's IEP to be in effect when the
student turns age 15.

[dj1]This
is duplicative of the item on the previous page regarding revising
State policy regarding the continuum