Human Resources Document Management

Employee Satisfaction Starts with the First Interaction

Many employers view employees as a company’s greatest asset, especially in a knowledge worker economy. So it’s frustrating to spend time, money and effort finding the right employees only to have them get a competing offer letter sooner or leave because they don’t get the service they need to feel valued. At the other end of the spectrum, it’s critical to appropriately identify and document employee behavior that can be a liability.

FileBound helps busy HR professionals manage the tasks associated with human capital management from the first interaction through separation. FileBound manages the application process by gathering documentation ranging from electronic forms to scanned documents and files from desktop applications, ensuring all steps are completed in a timely manner and sending alerts when there are delays. Once an employee is hired, FileBound collects and routes the required documents to new employees, creating requirements checklists, delivering notifications and tracking activities while providing the necessary feedback.

Over the course of an employee’s career, FileBound manages and monitors the complete employee record. They system automatically notifies the employee and/or HR staff when it is time to arrange a performance review, when forms need to be updated or when training/certification is about to expire. Upon separation, FileBound ensures the record is stored in compliance with legal and corporate policies.

Benefits:

Better employee service because the system ensures that employees are aware of any upcoming activities or potential deadlines. HR staff can respond to questions faster through immediate access to the employee record or by allowing secure self-service to employees who want to view documents on file.

Secure storage of employee files that is less susceptible to loss or unauthorized access than physical records.

Reduces costs associated with the time and materials needed to maintain paper records and/or manually create checklists, alerts, file audits, notifications and other activities. HR employees can be more productive, reducing the need to increase staffing, and the costs of filing systems and office space devoted to record storage are eliminated.

Features:

Role-based access balances availability with security, allowing employees to view only the records they need to see and limiting their rights to modify or print certain documents.

Seamless mobility makes it easy for employees to complete their work from any device, eliminating delays resulting from business travel or other factors.

Secure storage of employee files that is less susceptible to loss or unauthorized access than physical records.