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Permanent Early Voter List What is it? Allows voters to receive early ballots for all elections without having to specifically request them each time A.R.S. §16-544 – Requires the County to: Maintain a permanent early voter list as part of the voter registration roll Verify the signature on the request form with the voter’s signature on the voter’s registration form

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Permanent Early Voter List Send a 120 day notice to voters that will: notify the voter of the upcoming elections request the voter to designate a political party ballot should they be of an unrecognized party for the purposes of that upcoming election change the mailing address for the ballot in the voter’s county of residence update the voter’s residence address in the voter’s county of residence request to not be sent a ballot for the upcoming election or elections indicated on the notice request to be removed from the permanent early ballot list

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Permanent Early Voter List Initial signup letters mailed to every registered voter (111,000) from January – March 2008 Signed up = 30,000 (so far) Plan on doing newspaper ads with “cut out” form Daily Courier County Rates: 1/4 page: $220.72/day 1/2 page: $459.24/day Full page: $918.48/day Approx cost = $2,000 Voters can also print out form on website

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Cost of Holding Elections County-wide Special Elections Affects all Yavapai County’s registered voters (111,000) If it’s a district, can be either a vote-by- mail or polling place election if held in 2009

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Special District Fee Schedule Special Districts vs. Cities/Towns Cities/Towns help with special district elections and the State/Federal elections by: Checking ballot drop boxes Handing out replacement ballots Acting as conditional provisional ID site

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Poll Workers Average age of poll workers in 2006 General Election 64 years old Need more computer literate poll workers with the new touch screens now at the polls Have student program in place, working to place one student per polling place for Primary & General

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Poll Workers Other Arizona County’s poll worker programs Maricopa County Called Civic Duty Leave Employees can volunteer – Need Supervisor’s approval Leave is with regular pay – not paid as a poll worker Coconino County Called Democracy Day Employees are encouraged to volunteer Local businesses & public agencies are encouraged to participate Leave is with regular pay - also paid as a poll worker & for training

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Poll Workers Other State’s poll worker programs Minnesota state law Leave with pay minus poll worker compensation 20 days written notice to employer No more than 20% of work force Nebraska state law Leave with pay Reasonable notice to employer

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Poll Workers Our proposal: Employees can volunteer – Need appointing authority’s approval Leave is with regular pay – not paid extra as a poll worker or for training If county buys in, we will market to other local businesses & public entities to participate – City of Prescott already expressed interest Savings estimate $25,000 in temp salaries for one poll worker per precinct for both Elections

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Polling Place Challenges Secretary of State’s replacement policy for voting equipment 38 original optical scan units – purchased 1998 “Equipment Refresh Policy - Election equipment is a major capital expense for Arizona’s counties. As with any technical equipment, election equipment eventually wears down, becomes antiquated, may cause problems, and therefore requires replacement. A standard equipment refresh policy ensures that all counties have adequate systems to effectively run accurate elections. It also provides the criteria necessary for counties to properly plan for the expense of equipment replacement. It is therefore recommended that the counties plan and budget to have all voting system hardware replaced at a minimum of every 10 years.”

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Polling Place Challenges Number of Provisional Forms to supply We can only make a best guess on how many provisionals will be needed Reasons for provisionals: No ID or Insufficient ID Moved Changed Name Early Voter Not on Roster (Not Registered to Vote, Incorrect Precinct, etc.)

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Polling Place Challenges Number of Ballots for Primary Election Non-Partisan, Independent and Non- Recognized Parties can vote their choice of a Democratic or Republican ballot Have to order enough DEM and REP ballots to cover all the “Other” voters

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New Polling Place Procedure Problem: ID at the polls causes line backups and extensive voter wait time Solution: 2 to 3 ID clerks with complete signature rosters can help any voter who arrives Voters would sign in at same time that ID is checked Budget increase for one extra clerk per polling place– approx. $9,000 for General election Budget increase for 2 extra signature rosters per polling place – approx. $6,200

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BOS Guidance for Budgeting Special District Fee Schedule Different for Cities/Towns? County Poll Worker Program? Work with Public Works for Deliveries? ADA Compliant Polling Places Storage of temporary fixes Manpower to install and remove temporary fixes Poll Booth Replacement? Optical Scan Replacement?