Tag: Proctoring

1. Using Examity® with Blackboard

You will access Examity® through Blackboard. All of the data relevant to your exams will be imported automatically daily into Examity®, and Examity® will not change anything about the way you currently use Blackboard.

To use Examity in your class, you must first turn the tool on your course. To turn the tool on, click on Customization in the Control Panel and select Tool Availability.

On the Tool Available page, you will need to put a checkmark in the box for ExamityUISSSO.

You can then add a link to Examity in your course. In the content area in which you want the link to appear, click on Tools –> More Tools –> ExamityUISSSO. Click submit.

This will add a link to the Examity dashboard inside your course.

To get to your Examity® Dashboard, click on the Examity® link. You will see a screen that says “click here to login”—by clicking that button, you log into Examity® with your Blackboard user infor­mation.

Once you click it, you will be taken directly to your Examity® Instructor Dashboard. You may be prompted to login as an Exam Instructor or Student. Select Exam Instructor.

Please note: there may be a one-day delay in seeing your dashboard after enabling the Examity tool for your class, as the data link between Blackboard and Examity refreshes once per day.

2. Viewing the Examity® Dashboard

You can get to all four areas of Examity® from your dashboard by clicking on either the links at the top of the navigation bar or the icons you see when you log in.

Clicking on the EXAM STATUS button will enable you to see the status of your students’ exams (scheduled, pending at auditor, approved/rejected by auditor, or cancelled/incomplete). This is the button to click if you want to review videos once they have been approved by our auditing team.

Clicking on STUDENT enables you to search for individual students. If a student needs special accommodations for an exam, such as double time for the exam, that information may be entered here.

Clicking on the REPORTS button displays all the exams that are associated with you. You can filter by class, or student name, and download Excel and PDF versions of these reports to help you keep track of your students.

Clicking on COURSES/EXAMS takes you to a list of all your classes. You can edit courses here.

Please Note: The first time you visit Examity, you will need to set up your profile. It is important for you to set up your correct time zone so that Examity knows from what time zone you are teaching.

3. Setting Up an Exam & Adding Customized Rules

The first step in setting up an exam with Examity is to make sure the exam is set to available in Blackboard. The exam should also have a password. Exams that are made available will be directly imported into our system.

Once an exam has been imported, you can enter the Examity dashboard and edit the settings of each course and exam by clicking the pencil icon under the “Action” tab. Click the arrow left of the course name to find and edit each exam for that course.

The first part of the box asks you to fill in several items:

Exam Name: Midterm, Quiz 1, etc.

FairExam Level: this is the desired level of proctoring service required. Examity offers four levels of service. As the instructor, you can select which level of service you want for your exam.

Duration of the Exam: the length of time students get to complete the exam (1 hour)

Link to Access the Exam: In most cases, this will be bb.uis.edu

Exam Start Date: the first day in which the student can take the exam

Exam End Date: the last day in which the student can take the exam

Upload a File: If you need to provide your students with a document for their exam, such as a supplemental case study or a formula sheet, you may upload it here

Exam Password: If your Blackboard exam has a password, you may share the password with the proctor here. He/she will enter the password for the student on Blackboard.

Extended Time/Special Accommodations: If you have a student who needs special accommodations for the exam, select Yes. Please note: after setting up your exam, you will need to select the student(s) who needs special accommodations in the Student section of the Dashboard and enter the details of the student’s accommodation.

Student Upload File: If your students need to upload a file when they finish their exam, select yes.

The second part of the box establishes the rules for the exam environment. You can add special instructions here.

Examity provides standard rules, as listed above. To insert customized rules, such as the test is open book or that students are permitted to use a calculator, you may add them here by clicking the checkbox. Additional rules and special instructions may be inserted in the text box (click save after entering). Click Save Exam to finalize the exam’s arrangements with Examity.

Once you have added an exam, you can see the arrangements and make changes by clicking on the arrow next to the course in your Courses/Exam section of your Examity Dashboard.

Once an exam has been arranged with Examity, students may begin scheduling their exams directly with Examity. A sample letter for faculty to send to students about the scheduling their exam with Examity can be found on the COLRS’ website at go.uis.edu/examityemail .

**Please note: Exams will be pulled in automatically within 24 hours once the “Make the Link Available” link in Blackboard is marked to yes. To prevent students from seeing the exam before the exam date, set the Display After and Display Until dates for the testing period.

4. Tracking Exam Status

The Exam Status section of the Examity Dashboard allows instructors to view whether students have scheduled their exams and when those exams will take place. If a student has completed an exam, the status of the exam will indicate what stage the exam is currently in (in progress, pending at auditor, approved by auditor).

If the exam has been approved by the auditor, you will see at least two alert flags.

Green flags indicate no violations. If a student is authenticated and completes the exam with no violations, he/she will have two green alert flags.

Yellow flags indicate possible violations. These suggest that a violation of the rules has occurred, but the student was likely not cheating. For example, if the students’ young child runs into the room during the exam session, the auditor will flag the violation with a yellow flag.

Red flags indicate violation. A violation of the exam rules has occurred. When a student receives a red flag violation, the instructor will also receive an e-mail about the incident.

Instructors can view details of the alerts and watch the exam video by clicking on the View link next to the students’ flag alerts. Videos will remain available for 30 days, after which it is deleted from the Examity system.

You can access Examity® through your course on Blackboard. Click on the ExamityUISSSO link within the course.

Click to login to Examity.

This will take you to your Examity dashboard.

From here you can edit your profile, schedule exams, and make changes if you need to cancel or change a test time. Most importantly, this is where you’ll go to start your exams.

2. Getting Started

Setting Up Your Profile: To get started, update your Examity® profile by clicking in the My Profile section of the Dashboard. You will need to upload a picture of your UIS Student ID or a government issued photo ID, select your time zone, and set your security questions.

Please note the importance of selecting the correct time zone. This will be used in scheduling your test with the proctoring center. You can confirm your selected time zone by looking at the time in the upper right hand corner.

Once you have set up your profile, you can bypass this step for future exams.

Scheduling Your Exam: When you are ready to schedule an exam, click “Schedule Exam” on your dashboard or on the top navigation bar.

You will see a calendar. If you are scheduling your test more than 24 hours in advance, you can just select the date and time you want. If you are scheduling it less than 24 hours in advance, make sure the on-demand scheduling option is enabled in the top right-hand side of the screen.

Paying for Exam Proctoring: You will pay for your exam proctoring session at the time you schedule the exam. Rates for the proctoring session vary based on the length of the exam and the level of proctoring service selected by the instructor. Additional fees apply if you use on-demand scheduling (exam occurs within 24 hours).

Rescheduling or Canceling Your Exam: If you need to change or cancel your test appointment, click Reschedule/Cancel, and select the exam you want to change from the menu that appears.

3. Taking Your Exam

To take your exam, make sure you have your webcam and microphone set-up on your computer. Sign into Blackboard, then your class. Return to the Examity® Dashboard by clicking on the ExamityUISSSO sign-on link within your class.

Click to login to Examity.

This will take you to your Examity dashboard.

Once on the Examity dashboard, click “Begin Scheduled Exam”, and select your exam. You will then be connected to your proctor. Note: MAKE SURE YOUR POP-UP BLOCKER IS DISABLED otherwise you will not be able to connect with your proctor!

Your proctor will walk you through the test authentication process, which will include verifying your identity, going over the exam rules, scanning your work area and desk, answering your security questions, and agreeing to the User Agreement.

Once you have finished the authentication process, you will see a screen that says “Begin Exam”, and your exam will open. If your test is password protected, your proctor will tell you the password when the prompt to enter it appears.