The State of California enacted Senate Bill 272 (SB 272) on October 11, 2015. It requires local agencies to make publicly available a catalog of enterprise systems, upon request and accessible on agency’s Internet Website.

Definition: The SB 272 describes an “Enterprise System,” as a system that “collects, exchanges, and analyzes information that the agency uses” in multiple departments and/or is an original data source.

Requirements: The Enterprise Systems catalog is required to disclose information such as:
System vendor, product, purpose, system custodian, types of data and frequency collected.

Exceptions: Local agencies must disclose Enterprise Systems with the following exceptions:

• Physical access control systems, including employee identification management, video monitoring and other physical control systems.
• Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
• Systems related to 911 dispatch and operation or emergency services.
• Systems that would be restricted from disclosure pursuant to Section 6254.19.
• The specific records that the information system collects, exchanges, or analyzes.

In addition, the bill is not intended to “permit public access to records held by an agency to which access is otherwise restricted by statute or to alter the process for requesting public records.”
If the public interest is served by not disclosing or is best served by disclosure of “system name,
brief title, or identifier of the system,” then the agency may provide these brief details of the system.