5 Ways Task Automation Can Save Time (and Crankiness) Daily

The gist: There are SO many parts of our workdays that are just boring af. From filtering the hundreds of emails people send you to coordinating meetings that should’ve been an email, they feel like a waste of you valuable time, right? Well, robots are *almost* as smart as you, so here’s how you can use task automation to take back a little bit of your day. 😎

Doing awesome work like running your own business comes with a lot of necessary, but super annoying, evils.

When you’re working for someone else, you don’t have to worry about management, finances, marketing, and all that. You just did your creative job and the little bit of admin and upkeep that came with it.

But when you’re a creative running the whole show, there are a lot of uncreative, and frankly REALLY boring, things you have to bother yourself with.

Ugh. Sucks.

But totally worth it in the grand scheme of things, right?!

So that’s why we need to go Full Court Mary Poppins on that part of running your own business: in every job that must be done, there is an element of fun!

Okay, Julie Andrews only sang about the first part, and I sing the rest, but it’s still good advice.

[bctt tweet=”In every job that must be done, there is an element of fun. So we take that fun, amplify it, and streamline the rest!” username=”thatbberg”]

Automating tasks lets you basically outsource the stuff you don’t wanna do but has to get done somehow.

And once task automation frees up that time, you get to spend it however you choose! Get ahead on tomorrow’s to-do list, take a walk, take a nap, the point is it’s up to you! 🙌

So today, I’m laying out all the parts of online business that make me cranky (because they suck), and how task automation can save you that crankiness!

5 Crank-Inducing To-Dos Task Automation Can Do For You

1. Solve Inbox Overload

Raise your hand if you’ve ever felt like your inbox will be the cause of an eventual meltdown.

Are you sitting in a room alone with your hand raised right now? Me too.

I used to think email was the bane of my productivity.

For awhile, a while even the main thing holding me back from starting a business. I had so many emails from a slightly monetized blog, that it was basically its own side hustle in terms of time commitment. I couldn’t imagine the amount of email a real side hustle would involve.

2. Make Social Media More Social (and Less Spammy)

Now, social media automation is a tricky thing. It’s a super delicate balance of embracing streamlining robots and human friendliness (luckily, those are both strengths of mine!).

Obviously, you have to actually engage and be present and human and…ya know, social. Using social media to build relationships requires engaging with other people instead of waiting for them to talk to you.

And that, you should always, always, ALWAYS do yourself.

You can’t automate relationships.

Let me say that with a little more emphasis…

YOU 👏 CAN’T👏 AUTOMATE 👏 RELATIONSHIPS. 👏

But on the other hand, you also have to promote your content AND curate expert content AND follow influencers AND audience members AND post regularly on multiple networks. Basically, there’s a whole lot of other stuff.

And that ish takes forevvver.

So it’s hard to find the right combo of being engaging and being productive, of interacting and automating.

But figure out where that line is for yourself because straddling it is key to getting value from social media without it becoming a huge time suck.

You need to automate and streamline the impersonal of social media. That way you can spend more time on those parts that need a human touch – your uniqueness and personality.

3. Cross “Write To-Do List” Off Your To-Do List

It’s the equivalent of sheet music to an orchestra. A pattern to a seamstress. A recipe for a chef.

It’s your game plan for success. 🙌

But…it’s also a BIG time waster – both in terms of how much time it wastes AND how important that time is.

It’s been proven over and over again that how you start your morning sets the mood for the day ahead. So if you start out frazzled and unfocused, without knowing what you need to work on and when, you’ll stay frazzled and unfocused all day, my friend.

On the other end of the spectrum, you could start each day by planning things out immediately when you wake up, or even the night before, to gain clarity as soon as possible.

But in that case, we usually spend insane amounts of time planning out our to-do lists, taking time away from completing those tasks.

Womp, womp, womppppp…

I used to spend half an hour each morning putting together my to-do list. Then I realized that that added up to almost 3 hours each week that I wasn’t crossing things off my to-do list.

So instead, thanks to the task automation tricks I discuss below, nowI can put together a clear and focused game plan for the day in 5 minutes or less.

Here’s what you can automate in your to-do list, as long as you’re using a digital task manager like Todoist, Trello, or Asana:

When you flag or star an important email, automatically create a to-do to reply to or deal with it.

Create recurring tasks for almost-daily work and habits like checking email, updating your CRM, and editing new writing assignments.

Use tools like IFTTT and Zapier to create chain reactions between apps, so that you can automatically create to-dos when things happen in the other tools you use, like WordPress, social media, and Slack.

4. Create More Time to Create More Content

For most business owners, marketers, and content creators finding a balance between creating content and the rest of our biz can be…not easy.

It pulls us away from other marketing activities (like actually USING that content), along with the rest of your job. But to get results from content marketing, you do need to have a decent amount of it.

You don’t want too spend too much time managing content marketing, but you can’t ignore the task completely. After all, good unicorn content can serve as your business’s sales team, HR manager, customer support team, and more.

It’s like your to-do list: a time-suck to create, but powerful once it’s created.

And that stuff is perfect to automate, so you can spend more time and energy on actually creating content.

There are two main categories of blog automation, in my book:

Automating maintenance tasks

Automating content promotion

Most people hate on the concept of automation in content, assuming we’re talking about actually automating creating content, but not at all! (Not me, at least!)

When you look at streamlining everything but the real writing, you end up with more time to write and can really focus on it when you do.

And that’s just lovely. 😍

[bctt tweet=”Using automation in your content creation process doesn’t replace writing, it makes MORE time for it 📝” username=”thatbberg”]

5. Make Your Calendar Run Super Seamlessly

This one’s REALLY like building your own personal assistant to manage your calendar and book your meetings for you.

Because let’s be real…most of us don’t have enough control over our calendars. You either don’t have any boundaries or don’t enforce them, and clients, coworkers, or friends can demand your time whenever they want to.

Why do we just let that happen?

Sure, giving your colleagues and friends scheduling flexibility is great in theory, but in reality, it sucks. For one, you still don’t have the control over your time that you wanted.

Plus, it usually turns out more like this:

You: Awesome! Let’s meet! When are you free?

Them: How about Tuesday at 2?

You: I have another meeting then. How about 3?

Them: Oh, I’m busy then. How about Wednesday?

You: I’m booked up Wednesday. What does next week look like?

And then it goes on, and on, and on…

While you’re trying to make things convenient by leaving things open-ended, all that back-and-forth ends up creating more work for both yourself and whomever you’re meeting with. Why would you do that?!

[bctt tweet=”Use appointment-setting software to control your schedule, set boundaries around meetings, and live your best life a little easier 😎” username=”thatbberg”]

Scheduling through a tool makes it easier (necessary, even!) to set and enforce limits with your schedule, save time on planning and setting appointments, and help you build out your ideal workday so you can go on livin’ your best life. 💁🏻

If you’re living in the “before” picture right now, here’s a sneak peek at the “after:”

Have set blocks of time set aside to have meetings and calls.

Give clients limits and options to choose from.

Let them seamlessly book appointments with you on their own.

Build in time for habits and hobbies regularly to FINALLY live that ideal routine.

Let Task Automation Save Your Day

There’s no reason you need to manually complete every little teeny tiny to-do on your to-do list. Robots are smart, technology is smart, but you’re even smarter. So save the hardest and most strategic work for yourself and use task automation to streamline everything else.

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About Work Brighter

Hi, I'm Brittany Berger, productive unicorn and founder of Work Brighter! 🦄 I started this site to help you personalize productivity, screw best practices, and create your own rules for work and self-care.

I used to be an example of taking a productivity obsession wayyy too far into straight-up workaholism, and now I want to help you find a balance between hustle and play. 😀

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