Backing Up SARS easyFile Employer

If you are unsure/unclear on any of the instructions, find someone to assist you. Be aware there are multiple ways to do this.

Automated Backup from within easyFile

OPEN easyFile

Click Utilities, under UTILITIES

Click Database Utilities

Click Backup DB Directory

Select a destination folder and click OK

A message will be displayed indicating whether the database backup was successful or not, click OK

Are you aware of the risks of only backing up to your PC. Fire, flood, theft or ransomware means your data will be lost.

Restoring your easyFile database, from a backup

If easyFile is working, if not you’ll have to do a manual backup

Click Utilities

Click Database Utilities

Click Restore

Select the location from which to restore the database, and select the backup file you want to restore.

Click Open

The easyFile Employer login details of the user that created the backup file will be needed when restoring the backup.

Manual Backup

This is primarily for when easyFile is not working fully. Be aware, that this is your data & your responsibility.

Go into Windows Explorer, in the address bar type %appdata% and hit enter. You will see two easyFile Employer folders, open the one with the numerical code at the end, you should now see a folder called Local Store, right-click the folder and click Send to>Compressed (zipped) folder it will create an archive in the folder you are in.

Once it is created you can move the zip to a safe location.

You can also use a zip tool to select your data and archive. The path to my local store folder is C:\Users\Grant\AppData\Roaming\easyFileEmployer.0612E4541602589CA8807A3EA214FDF182FEF49D.1\Local Store

Manually restoring a backup

Go into Windows Explorer, in the address bar type %appdata% and hit enter. You will see two easyFile Employer folders, open the one with the numerical code at the end, you should now see a folder called Local Store, open that. Now you should see your company database/s.Now open your easyfile backup zip and drag all the files to the Local Store folder, your PC will ask if you want to replace the files, select for all and click OK.

Restoring a single company

You can use the manual restore technique to only restore a single company.