NHS Business Services Authority ICT Managed Services Contract

Friday, 28 July 2017, 11:38

NHS Business Services Authority ICT Managed Services Contract

The new Target Operating Model is designed to enhance internal systems and service integration capabilities by replacing the single supplier ICT Managed Service with services provided by a mix of in-house and external suppliers.

United Kingdom-Newcastle upon Tyne: IT services: consulting, software development, Internet and support

The Authority’s current contract with its incumbent supplier for ICT Managed Services is due to expire in December 2018. The incumbent supplier provides all ICT managed services on an aggregated basis.

In the re-procurement of the services covered by the current contract, the Authority is following a disaggregated model. The new Target Operating Model is designed to enhance internal systems and service integration capabilities by replacing the single supplier ICT Managed Service with services provided by a mix of in-house and external suppliers.

This procurement opportunity will select a single Managed Infrastructure Services supplier to design, build, implement, maintain and manage the Authority’s Infrastructure Services.

II.1.5)Estimated total value

Value excluding VAT: 55 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The procurement is being conducted utilising the competitive procedure with negotiation and it is anticipated that 5 potential providers will be invited to submit Initial Tenders. The Authority reserves the right to award a contract following the evaluation of Initial tenders or, at its sole discretion, to proceed to a negotiation stage which will lead to the submission of final tenders.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 55 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Authority may elect to extend the duration of the contract on two occasions each by a period of 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

See procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3)Additional information:

The contract will be executed by the Authority. Please note that all dates and figures provided in this notice are approximate and are subject to change. The cost estimates provided in Section II.1.5 are the maximum sums payable over a 72 month period (a four (4) year contract term with two optional 12 month extensions).

The Authority is publishing the draft procurement documents through its e-sourcing portal, however, it reserves the right to reissue these documents with any refinements at the start of the Initial Tender phase and/or the Negotiation phase.

Any questions regarding this notice must be sent to the Authority using the messaging function within Bravo.

All questions must be received by the deadline for receipt of clarifications (as stated in the procurement documents). Responses to questions will be shared by the Authority to potential providers using the Authority’s e-Sourcing Portal (commercially sensitive questions/responses as determined by the Authority in its sole discretion may be provided only to the relevant potential provider). This procurement exercise will be conducted via the Authority’s e-Sourcing Portal. Potential providers should visit http://www.gov.uk/government/organisations/department-of-health/about/procurement to register on the e-Sourcing Portal and download instructions on how to respond to this opportunity.

The e-Sourcing Portal will contain all of the procurement documentation. This includes a document entitled ‘Current Technology’ which will give potential providers an overview of the current technologies utilised by the Authority. All responses and final tenders must be submitted using the e-Sourcing Portal. The e-Sourcing Portal reference number of this exercise is: 525.

The Contracting Authority does not bind itself to accept the lowest or any tender.

The Authority reserves the right to terminate the procurement process (or part of it) at any time, to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract(s) by alternative means if it appears that it can be more advantageously procured by alternative means.

The Contracting Authority is not liable for any costs incurred by those expressing an interest in or tendering for this contract including but not limited to where the contract award procedure is cancelled or adjusted for any reason. No reimbursement of costs shall be available. The Authority may, at its sole discretion, modify the procurement documents (including any part of them) by amendments in writing, including extending the deadline for receipt of responses and/or final tenders.

All responses and final tenders and all supporting documentation for the contract must be priced in sterling and all payments made in relation to the project will be made in sterling. The Authority reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security cover it deems appropriate. All responses, final tenders and all supporting documentation for the contract must be written in English. Negotiation (if any) will be conducted in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.

The Contracting Authority reserves the right to approve any and all sub-contractor appointments which tenderers intend to make. Where a potential provider may only be capable of providing certain elements of the service requirements themselves they may wish to form a consortium or joint venture with others to facilitate provision of all services. The Authority intends to enter into one contract only for the entire requirement.

The Authority will incorporate a ten (10) calendar day standstill period at the point information about the actual award of the contract is communicated to tenderers.

That notification will provide information on the award decision.

The standstill period provides time for unsuccessful tenderers to challenge the award decisions before the contract is entered into. The Public Contracts Regulations 2015 provide remedies under statute for aggrieved parties.

VI.4.4)Service from which information about the review procedure may be obtained