The Troutdale House by the Sandy River can accommodate 200 guests for your event or formal dining. It can be configured for ceremony, reception or both. Please review our maximum seating capacity matrix below to assist you with your planning.

Set-up of Troutdale House decor. This includes, but is not limited to:

Silk flowers and centerpieces

Glass mirrors (12 x 12 centerpieces)

Wood rounds (centerpieces)

Other props or decor from the venue

“Flip” and reset rooms or patio after ceremonies. This includes any decor items that are from the venue. If you are bringing in a lot of your own decor please make sure you have people from your group prepared to help set-up your items during the reset.

Coordination and queuing of bridal party for ceremony (practiced at rehearsal)

Answer questions about venue, bar set-up, audio/video, etc.

Welcome and answer questions for vendors about venue

Control and adjust air conditioning and heating

Light gas ovens for caterers or wedding group

Focus on security inside and outside of building by monitoring security cameras and walking grounds

Enforce and inform guest of rules or regulations if needed

Stock bathrooms and other locations in venue as needed. Also provide trash bags, electrical cords, etc.

Our venue coordinators are the first to arrive and the last to leave. Shifts can be 10 + hours. Please keep in mind to include enough food in your catering plans for your vendors and coordinators.

Coordinators receive breaks and mealtimes. They may leave the venue for a short time (if schedule allows) to pick something up. They will communicate to you if they choose to pop out for a break.

You may have a different venue coordinator at your rehearsal than you have on your event day. We try to schedule the best we can but it is not always possible to meet them before your event day.

If time allows coordinators may help with your decor and other items that need attention. Every event is different and we try to stay flexible depending on needs.

Help direct end-of-night clean up and walk-thru of building before you leave at end of day

Event coordinators are not responsible for :

Serving or setting-up your food, beverage or cake

Playing music or slideshows (we will show people how they work)

Making announcements over sound systems (we do ask guest to takes seats before ceremony)

Create or execute all day timelines. (We do appreciate a copy if you create one)

Wait or clear dining tables

Steam clothing or other fabric

Washing borrowed items from our kitchen. Please make sure you wash any drink container, coffee pot, trays, etc. before you leave the building.

FAQ

Q) Do we know what time the trains come by or are they on a schedule?A) No, unfortunately they do not post the freight train schedule due to national security. Everyday is different.

Q) Can we bring food to our rehearsal to serve to everyone that attends?A) We suggest that you have food at a different location on the night of your rehearsal. Our rehearsals are 1 hour and we have several things to talk about and practice during that time. There will be other bridal groups before or after your group. Please do not bring alcohol to your rehearsal!

Q) Do we allow dry ice or fog machines?
A) No, unfortunately our fire system will not allow it.

Q) Are sparklers, fireworks or fire pits allowed?
A) No, due to safety of guests and our building, these things are no longer allowed.

Q) Can we get into the building if we arrive early on our event day?
A) Normally we do not allow groups into the venue before the agreed contracted time. This includes vendors for your event (caterers, DJ, photographers). Please make sure your vendors or delivery companies know what times you have the building rented for so access to the building is guaranteed. Special circumstances sometimes allow us to be flexible. Please call us to see if we can help arrange a special request.

Q) When can my rental company drop off or pick-up my order?
A) Rental companies need to drop off and pick up the same day as event during your contracted hours for the event. Special circumstances sometimes allow us to be flexible. Please call us to see if we can help arrange a special request.