Facility Use Permits

The Governing Board recognizes that District Facilities and Grounds are a community resource and authorize their use by community groups for purposes provided for in the California Education Code "Civic Center Act" when such use does not interfere with school or District activities. See Board Policy and Administrative Regulation 1330.

Terms and Conditions

All requesters must read and agree to the District Terms and Conditionsfor Use of School Property for Public Purposes and as a Civic Center at the time the request is made. Failure to adhere to the Terms and Conditions may result in revocation of use and/or denial of future facility use within the District.

Insurance and Document Requirements

Please note, all requesters must submit valid proof of insurance in the amount of $1,000,000, which names the Chula Vista Elementary School District as an insured party. Non-profit organizations must submit a copy of the IRS 501(C)(3) Determination Letter along with a current IRS Form W-9 in order to qualify for reduced rental fees.

Failure to provide proof of insurance will result in the denial of the facility use request. Failure to update expired insurance policies will result in a suspension of the requesters' facility use permits until a renewed certificate of insurance is provided.

Single event liability insurance is available through the San Diego County and Imperial County School Districts Joint Powers Authority at a reasonable cost. Click here for information regarding how to apply: JPA Liability Insurance Purchasing Instructions.pdf

District has Priority

All facility use by community organizations is contingent upon facility availability. The school site and/or District have priority for all facility use. The School Principal determines which individuals and/or organizations may use school facilities. Facility use may be revoked at any time with little or no notice in the event the school and/or District needs the facility for school/District purposes.

Step By Step Instructions

The Community Use Requester Guide will take you step by step how to set your organization up in the Community Use system and request facilities. The process for approval of facility use requests can be found here.

Requesting Facility Use

Please contact the school staff before requesting facility use at the school sites to determine site availability. Contact information for each school can be found at CVESD Schools.

All facility use requests must be submitted online through the SchoolDude Community Use program at least two weeks prior to the date of the Board of Education Meeting that precedes the actual facility use. See Board of Education Meeting calendar for dates. Failure to submit a request on time will result in a delay of the facility use. Facility use may not begin until proper authorization has been received, either from the School Principal, and/or the Board of Education, as applicable.

Facility Use Fees

Fees are charged according to the District Fee Schedule. Payment is due for Direct Cost and Full Fee rentals at least one week prior to facility use. Cancellations must be made at least 72 hours prior to the date of the rental. NOTE: District Facility Use Fees increased effective July 1, 2017.