Seating Chart Setup

Settings >
Seating Chart Setup

The Seating Chart Setup page allows you to create
and maintain seating charts for all of your classes. The seating chart
lists the student name, gender, and ID. The seats are color-coded by gender.
Student seats can be rearranged at any time. If the course is more than
one semester, you can copy the seating chart to subsequent semesters.

Note:

·If
a student transfers to the class, he is listed under Unassigned
Students.

·If
a student drops the course, his seat is blank.

·You
must create a new seating chart for each semester of a course.

Create a seating chart:

1.The Date field displays the current
date by default. You can type another valid attendance date in the MMDDYYYY
format, or click
to select a date from the calendar. The date must be a valid date within
the selected semester.

●The date
is used to verify current enrollment in the class.

●If you
are setting up a seating chart before the first day of school, enter the
date of the first class.

●To close
the calendar, you must click a valid date on the calendar or click the
calendar icon.

2.The Semester field displays the semester
of the selected date by default. Click
to view another semester.

3.In the
Period field, click to select the period/course for which you want to create
a seating chart.

●By default,
the field displays the first period for which you have not posted attendance.

●If Combine Courses in Attendance is
selected on the Update Profile page, the courses are combined by period.

It is recommended that you set the Combine Courses in Attendance field
on the Update Profile page the way you want it for the semester before
creating the seating chart. If you change the setting, the data will
be preserved as much as possible; however, you must then verify that
your seating charts are correct for all periods, make the necessary
changes, and then save the seating charts again.

If you change the Combine
Courses in Attendancefield during the semester, the
following applies:

oIf
Combine Courses in Attendance
was not originally selected and you have only one course per period,
you created a seating chart, and then you selected Combine
Courses in Attendance, the seating chart is not affected; however,
you must resave the seating charts for all periods.

oIf
Combine Courses in Attendance
was not originally selected and you have some periods with multiple
courses (each with its own seating chart), you created a seating chart,
and then you selected Combine Courses
in Attendance, the following occurs when you retrieve one of
the periods on the Seating Chart Setup page:

oOnly
the seating chart for the first course in the list is preserved.

oThe
remaining students are displayed under Unassigned
Students.

oIf
the first course in the list has no students enrolled, no seating
chart is preserved. You must recreate the chart.

oIf
Combine Courses in Attendance
was originally selected and you have only one course per period, you
created a seating chart, and then you cleared Combine
Courses in Attendance, the seating chart is not affected, you
must resave the seating charts for all periods.

oIf
Combine Courses in Attendance
was originally selected and you have some periods with multiple courses,
you created a seating chart for students from multiple courses, and
then you cleared Combine Courses
in Attendance, the following occurs when you retrieve a period/course
on the Seating Chart Setup page:

oOnly
the chart dimensions of the seating chart for the first period/course
you attempt to edit is preserved.

oOnly
seats for students enrolled in the course are preserved.

oThe
remaining students are displayed under Unassigned
Students.

oYou
must recreate the chart for the other courses that were previously
combined in the period.

●If a seating
chart already exists for the course, the seating chart is displayed.

4.In the
Layout Options field, click to select one of the following
layouts for the seating chart.

●Alphabetical by row - Students
are placed in alphabetical order by last name starting at the front-left
corner of the room (from the teacher’s perspective) and continuing horizontally,
filling each seat until all students are placed. Empty seats are at the
back of the room.

●Alphabetical by column - Students
are placed in alphabetical order by last name starting at the front-left
corner of the room (from the teacher’s perspective) and continuing vertically
toward the back of the room, filling each seat until all students are
placed. Empty seats are on the right side of the room.

●Numerical by row - Students are
placed in numerical order by student ID starting at the front-left corner
of the room (from the teacher’s perspective) and continuing horizontally,
filling each seat until all students are placed. Empty seats are at the
back of the room.

●Numerical by column - Students
are placed in numerical order by student ID starting at the front-left
corner of the room (from the teacher’s perspective) and continuing vertically
toward the back of the room, filling each seat until all students are
placed. Empty seats are on the right side of the room.

●Random - Students are placed in
random order. If there are more seats than students, the empty seats are
at the back of the room. Every time you click Preview
Layout, the random order changes; you can try multiple random layouts
until you find one that works best.

●Blank - A blank seating chart is
displayed, and all students are listed either beside or below the chart
(depending on the size of the chart). You can drag students from the Unassigned Students list to the
seating chart.

Note:

If you previously
saved a seating chart and return to this page, the student seats
are arranged according to your last saved layout; however, the
Layout Options field is
always set to Random
by default. Even if you selected an alphabetical or numerical
arrangement, you may have manually moved students; therefore,
the program assumes the students may have been moved.

5.In the
Rows and Columns
fields, type the number of rows (horizontal) and columns (vertical) for
the seating chart. You can have up to 11 rows and 11 columns.

6.Click
Preview Layout. The seating chart
is displayed according to the criteria entered.

●If there
are more students enrolled in the class than seats available, the extra
students are listed under Unassigned
Students either beside or below the seating chart (depending on
the size of the chart).

●The seats
are color-coded by gender. Seats for females are shaded pink, and seats
for males are shaded blue.

Note:

When you
click Preview Layout,
the changes are not saved. You must type your PIN and click Save Seating Chart to save the
changes.

7.Select
Show Picturesto display
student photos in the seating chart. Clear the field to hide the student
photos. Photos are only available if they have been added by the district.

8.You can
manually arrange students as needed by dragging a student to a new location.

●If a student
is dragged to a new location that is currently occupied, the two students
switch seats.

●If the
student is dragged to an unoccupied location, his original location becomes
unoccupied.

●You can
drag students to and from the Unassigned
Students list. If a student is dragged to a new location that is
currently occupied, the two students switch places. The student from the
list now has a seat, and the student who had a seat is now in the list.

9.To re-sort
the students using one of the layout options, select an option from the
Layout Options field, and then
click Preview Layout. The students
are sorted according to the new layout.