MINUTES of Ascension Trace HOA
Board Meeting Date: February 26, 2015
Call to order: A board meeting of the ATHOA, was held at Rosemary’s house on the February 26h of 2015. The meeting convened at 7:10.
Members in attendance: Rosemary Ventress-Vice President, Jenna Yarbough, Treasurer, Monique Winey-Secretary, Thelma Griffin-Board Member, and Delores Kepp-Committee Member
Members not in attendance: Dawn Ewen, President
Approval of minutes: Motion was made by Delores Kepp, and seconded to approve the minutes of the February 26th meeting. Motion carried.
Officers’ reports:
Vice president
Board and committee reports: As decided in the meeting, Finalizing Neighborhood Watch- Follow-up in regards to how we get information out to the homeowners to determine who wants to be a part of the committee. Set-up training once feedback have been received by March 14th for the monitors and street captains. Try to set set-up for March 21st.Fountain- Invoice from Pond Solution not to rebuild over $1,000 we need a filtration system. We will end our contract pond solution and we will contact another company that we could purchase a found from. Send a letter to the state stating that we will no longer need their services. Review the survey cards- HOA board members read over the survey cards and took suggestions of the residents within our subdivision. We will place some of the suggestions in our upcoming newsletter that will go out during the first week of April.
Review violations: We have some eye soars in our subdivision such as: algae on houses, cracked, etc.
Unfinished business:
N/A
New business:
HOA March Madness-will be the month of removing all late fees, payment plan offers, negotiating payoff settlements (differs case by case) (those with liens included)-people will be getting their tax refunds.
Promote neighborhood businesses-have a fair on the common ground, tents, tables for each vendor, balloons at entrance, mail out flyers outside of neighborhood using EDDM (Postal Service) “Business Fair” The vendors will have to supply their own supplies, flyers and materials, HOA supplies tents, tables, balloons and advertisement. Businesses will have to call to book a table (allows us to know if enough people want to participate).
Announcements: n/a
Adjournment: Motion made by Delores to adjourn meeting
Monique Seconded
Motion Approved
Meeting adjourned 8:30 pm
Monique Winey February 26, 2015
Secretary Date of approval
Ascension Trace HOA