How to Invite People to Meetings in Outlook 2013

If you use Outlook 2013, you can easily invite several people to a meeting without making a bunch of phone calls. In Outlook, you can check everyone’s schedule, pick a time, and suggest a meeting time that everyone can work with in the first place — with a single message.

Repeat Steps 5 and 6 until you’ve chosen everyone you want to add to the meeting.

Click OK.

The Select Attendees and Resources dialog box closes, and the names you chose appear on the Attendee Availability page. If Outlook connects with an Exchange server, the Attendee Availability page also diagrams each person’s schedule so that you can see when everyone has free time.

Depending on how Outlook connects to the Exchange server, it might take a few moments for Outlook to get everyone’s schedule. If Outlook doesn’t connect with an Exchange server, Outlook says that it doesn’t have information about the attendees’ schedules.

On the timeline at the top of the Attendee Availability page, click your preferred meeting time.

The time you pick appears in the Start Time box at the bottom of the Attendee Availability page. If you want, you can enter the meeting start and end time in the boxes at the bottom of the Attendee Availability page instead of clicking the timeline.

If you don’t see a time when everyone you’re inviting to your meeting is available, you can select a time that works for everyone from the list of available time slots in the Suggested Times window.