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VIP Incentives is excited to be launching our blog. Our team has a tremendous amount of experience in planning high-touch events and delivering unforgettable experiences.

We will continually update the blog with articles that provide event-planning tips, discuss relevant industry trends and share exciting meeting and incentive program ideas. Planning and executing remarkable events while getting maximum value is the heart of our trade, and we are in the business of doing just that.

Meeting and incentive planning is a tough gig, and we hope to bring to the conversation some thoughtful ideas about how to succeed in the industry. We’d love to hear you chime in on our discussions, so feel free to comment or contact us any time.

“Why should I spend money and time on meetings and travel?” It’s not uncommon to hear the question tossed around. People started tightening their economic belts and were looking into any and every way to cut costs, limit spending and increase efficiency. The problem with the strategy was many businesses blindly cutting spending without looking into the potential ramifications, which frequently led to more financial hardship.

According to an Oxford Economics study, “Detailed statistical modeling over 18 years and 14 industries indicates that for every dollar invested in business travel, U.S. companies have experienced a $9.50 return in terms of revenue.”

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There’s no question the Internet puts a tremendous amount of things at our fingertips. A simple search query can yield a whole host of things; from an outstanding recipe for bunt cake, to the 3rd president’s pets — a mockingbird and two bear cubs gifted by Lewis and Clark — to a list of flights from Reno to Oklahoma City on the 15th of August, there’s a lot out there.

But when it comes time to plan a meeting or event, and you can’t afford mediocre results, getting planning insight from Google is far more difficult than searching for who gave Thomas Jefferson those adorable yet emergently deadly baby grizzlies. How does one navigate the murky waters of Internet search results without getting trolled while trolling for some reliable information? Unfortunately, Google does not index the wealth of knowledge contained inside experienced meeting planners’ heads. The reality is search engines alone will never deliver you the results you require when planning a high-touch meeting or event, but you should know when and how they can be most helpful.

What could possibly be a better motivator than a big pile of cash? You may think nothing could top that, but studies have consistently shown non-cash incentives to be a far better motivator of employee performance than cash rewards. If that’s the case, it’s probably time to invest in some creative and unique incentive programs to really get the gears turning. We’ve already discussed that people are a company’s greatest asset, so it’s important to do more to engage, entice and retain the top talent that makes a business special.

There are myriad technological solutions intended to replicate the effect of in-person interaction. While these tools are not without merit in an increasingly mobile and remote workplace, nothing will ever replace the impact of true face time; face-to-face interaction in the right environment creates experiences that drive team cohesion unlike anything else.

Without a doubt, it’s important to seek value and get the most out of your resources when planning an event. But it’s hard to amplify value and make an impact if people aren’t aware of and excited for your event. This Savvy Planning Tip is about using technology to get the word out so all your hard work pays off when delivering a phenomenal experience.

Without a doubt, it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but you can make your resources go farther. In this installment of our Savvy Planning Tips, we’d like to plant an idea for your event décor: step up your use of plants and florals.

When it comes to running a business, you’re always going to face questions about spending. Which of your expenses are part of the cost of doing business, and which ones are superfluous and wasteful? Certainly, it can be hard to tell sometimes. We’re not going to pretend to have the answers to all your questions, but we can certainly set you straight when it comes to spending on meetings and incentives. The data is there. The research has been done. Spending on meetings, incentives and business travel consistently sees a remarkable ROI.

Without a doubt, it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but it’s about making your resources go further. This installment of our Savvy Planning Tips involves feeding your guests and creating unique atmosphere all in one step.

Bring food trucks to the hotel for a themed welcome reception. That’s right, food trucks are becoming increasingly trendy and popular in high-end settings. Food trucks lend an alternative aesthetic to your event that is simultaneously chic and vintage, and they really serve to highlight the local ‘flavors’ of your event’s location. Starting off your event with this unexpected display is sure to make for a memorable experience.

Without a doubt, it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but it’s about making your resources go further. This installment of our Savvy Planning Tips is all about keeping people hydrated, and looking great while doing it.

Use branded water bottles to build an unexpected and welcome identity to your event. It’s commonplace to provide lots of bottled water at your events: in vehicles during transport, waiting in hotel rooms upon arrival and at each place setting during meetings and conferences. It’s mundane, lots of water and plastic bottles are wasted, and the costs can creep up pretty quickly.

The most important part of any business is the people who are a part of it. The most successful companies consistently recruit the top talent, so it’s no wonder they manage to keep their place at the pinnacle of every industry. Now, there’s no magic bullet when it comes to attracting the best of the best out there, but there are certainly some things you can do to make your company stand out from the rest.

You have enough on your plate when you are planning an event, so why not try and make things easier. Fortunately for all of us, technology geeks around the world have designed a host of tools that are now at our disposal to help plan and run events smoother than ever before.

The tools don’t just help you run your event smoother, they give your event a modern, professional feel that has become the expectation. There are tons of options out there, and these are just a few that we find particularly helpful.

Without a doubt it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but it’s about making your resources go further. This installment of our Savvy Planning Tips is concerned with mitigating some of your on-site transportation costs.