New Employee Documentation and Payroll Requirement

Submitted a signed statement agreeing to be bound by the Policies and Procedures for Addressing Sexual Misconduct;

Successfully passed the required background check;

Attended a Protecting God’s Children for Adults training session.

The Payroll Office is not permitted to process salary payments until there is assurance that these requirements have been fulfilled.

Background Checks

Diocesan policy requires a background check for all employees and volunteers. These checks fall into two categories:

those done through the FBI (costing $36.50) for contracted school staff in positions requiring certification(i.e. teachers, administrators, librarians, counselors, etc.); and

those done through Selection.com (costing $25) for other employees and for volunteers.

For contracted, certified school staff, including principals, teachers, counselors, etc., a background check is conducted through the FBI’s AFIS database. The school administrator and/or the local Virtus Coordinator will schedule this check for the individual.

ONLY contracted, certified school staff are eligible for the FBI check.

Background checks for all non-certified personnel are done on the individual’s VIRTUS account through a link to Selection.com. The cost is $25. If a person does not wish to use a credit card, a “token” may be purchased from the parish, school or agency and used online in place of the credit card. The Selection.com background check is good for as long as the person consistently remains active in VIRTUS.

Prevention Programs for School Children

All schools in the Diocese shall offer for parents and students a “safe environment for children” component of the educational program, in keeping with the American Bishops’ “Charter for the Protection of Children and Young People.”

Schools must offer the sexual abuse program at least biennially using a professional group. On the alternate year schools are to present a safe environment program on such topics as bullying, internet safety, text messaging, Theology of the Body, chastity, drug abuse, suicide, pornography, etc.

The following are programs that have been used in the Diocese of Covington and have merited positive evaluations:

Boone County Sheriff: Internet Safety

Cincinnati Bell: Bullying

Theology of the Body

Women’s Crisis Center Green Dot for High Schools

NetSmartz (online training)

Regardless of the program you use, please remember to

Make sure parents know the dates of training.

Keep on file the signed form for students whose parents decline training of child and send a copy to Department of Catholic Schools.

Keep names of absentees on file.

Provide parents with program literature, especially if the child was not trained. (Literature is provided by the approved groups or you may borrow materials from the Department of Catholic Schools, the Office of Catechesis and Formation or the online lesson plans.)

If a child was trained in the public school during the current school term, have a certificate or a letter from the public school stating location, date, topic for each child that you can verify with the public school.

A child absent for the live training by professionals may be trained using the online lesson plans.

Lesson Plans for Catholic Schools

Play Like a Champion Parent Letter & Sign-Up Instructions

Before your school hosts a Parent Like a Champion training session for parents, the letter below and sign-up directions should be sent to each parent. It explains when the training is going to be held and the importance of their participation in the Play Like a Champion athletic program as well as how to sign up for a parent session.