Pony Club Victoria Membership Renewal (Strength Renewal)

Early Membership Renewal assists the Pony Club Victoria (PCV) State Office to process cards for new and renewing riding members and have these cards sent to Clubs before the new membership year begins. Membership renewals can commence as soon as your Club has their 2016/2017 Membership Year set up in My PonyClub.

Over Due Accounts with PCV

Membership Cards will not be sent to Clubs until all over due accounts are paid to Pony Club Victoria, State Office.

My PonyClub – New Database System for Pony Club Victoria

Pony Club Victoria has a new membership database; the database enables membership renewal and event entries to occur online including payments, if your Club wants to use this function! Clubs were informed about the new system back in February 2016 and have gradually been requesting access to the database over the first few months of this year. If your Club has missed this information don’t worry, just call the PCV State Office on 03 8685 8925 and we will get you up and moving.

Password Access

Access to the new system is gained by your Club completing a TRUSTED OFFICIALS FORM. Clubs are asked to ensure they undertake this process and do this any time they wish to give another person access to the system.

MyClub-Database

This database system can not be used to update member’s details and memberships.

MyClub-Websites

MyClub websites are still operational for Clubs. If you cannot access your Club website please call the PCV State Office on 03 8685 8925. New Club websites will be available for Clubs during 2016; the old websites will remain operational until Clubs have moved to the new platform.

How to Renew or Add Members for 2016/2017

Your Club needs to set up the 2016/2017 Membership Year within your Club database to renew members.

My PonyClub allows Clubs to set up their own Club membership types and fees. Your Club can accept all sorts of payments, cheque, cash, EFT and credit. Your Club can control what payment methods you are happy to accept.

My PonyClub is best managed at member level. It is easiest to add your Club Memberships fees and categories into the system and have these memberships available online. It does not matter what payment options your Club use, it is still easiest to get your members and future members to apply online.

All membership applications for your Club will be sent to PENDING MEMBERS so your Club still controls who is approved for membership at your Club.

How to Set Up Your Membership Year

Go to Copy Membership (ring if you need help), follow the process through.

Set your Club Fees in Manage Fee Categories.

To change any information click on Update.

You can delete anything in this list that is not a one of your Club Memberships.

This is a speedy overview! If you have any problems with this process please contact the State Office or SMA help desk. Don’t forget to check out the HELP menu for documents to assist you. “Club Set Up User Guide” is a good one to look at.

Description: Riders who would like to experience Pony Club before committing to a membership.

Life Member (State Membership Category – Adult Supporter)

Description: A Life Member of the club.

Getting Members Started

Simply send an email to your members inviting them to set up their Member Profile. Members must have an email associated with their membership; this is because an email to set up a password will be sent to them. The Club can go in and update emails if you wish to streamline this process. Some suggested wording.

Dear Merge:FirstName

Welcome to MyPonyClub a new online portal for Pony Club members.

Members can now gain access to their member profile. Within this space you can:

Membership Transfers

All riders who are in the system must transfer membership when moving from one Club to another. The process starts at the member level.

The Members selects Transfer from their profile, the Club is then notified of the transfer request, once the Club approves the transfer the request is then sent to the Club who will receive the member into their Club. The Club receiving the transfer approves it and then the State is notified. This is the same process; it just eliminates the paper form.

If you have a member who wishes to transfer please ask them to ring the State Office 03 8685 8925 and we will guide both the rider and Clubs through the process.

Coach Membership

All coaches must take up membership with PCV. For the start of this membership year Coaches will need to renew through the TryBooking system. Coaches will also use the My PonyClub system which will come online for them during the 2016/2017 Membership year.

Manual Membership Renewal Process

Please call the PCAV State Office to be guided through the manual process. P: 03 8685 8925