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Monday, 17 February 2014

Driver Policy

• Ensure
that only driver’s whose records demonstrate a history of safe
driving are

authorized
to drive Company vehicles or accept employment for which driving a
Company car is a requirement.

• Promote
driver safety for persons employed by Company who drive Company
provided vehicles or personal vehicles while engaged in Company
business (a “Driver” Employee).

• The
definition of driver under this Policy is any Company employee,
(“Employee” or

“Driver”)
who regularly drive their own personal vehicle(s) for Company
business, or drives a Company owned/leased vehicle.

• Reduce
the severity and frequency of losses associated with Company
vehicles.

• All
“Driver” Employees are responsible for adhering to this policy as
a condition of employment.

RESPONSIBILITY

This
Policy is governed and administered by the Operations manager, any
decision or interpretation of the Policy by the Company is binding
and final upon the Employee.

DRIVER
QUALIFICATIONS

• Driver
selection is a one-time process. Assuring that the driver remains
qualified is an on-going process. Motor Vehicle Record Checks will be
obtained annually for all “Driver” Employees. Driver
qualification files will be maintained every three months to
facilitate review of a “Driver” Employee’s adherence to the
Policy.

The
Company will obtain a MVR for the Employee after the hire date. An
employee who does not meet the conditions of the Policy will be
terminated immediately.

CONDITIONS
OF EMPLOYMENT FOR DRIVERS

• It is
the “Driver” Employee’s responsibility to maintain a driving
record that is within the limitations of this Policy and applicable
Ontario laws.

• The
“Driver” Employee must, at all times, maintain a valid driver’s
license in the province of the Employee’s residence.

• All
moving violations must be reported to the Human Resources Department
within

24 hours
of the violation. All moving violations received while operating any
motor vehicle will be used to determine Driver’s continuing
eligibility for employment, this includes, but is not limited to,
citations received while operating a privately owned vehicle for
personal use. The license is attached to the driver, not the vehicle.

• A
candidate for employment with more than three (3) minor moving
violations over the preceding thirty-six month period is not eligible
for employment.

• Any
Employee with more than three (3) minor moving violations over the
preceding thirty-six (36) month period is not eligible for continued
employment, except as indicated below in Exception Note.

• Any
Employee (or candidate for employment) with (1) major moving
violation over the preceding thirty-six (36) month period is not
eligible for hire or continued employment.

• In
the event the Employee’s driver’s license is suspended or
revoked, the Employee shall be required to report such occurrence, in
writing, to the office manager within 24 hours of the revocation or
suspension and must immediately cease driving for company purposes
until further notice from the office manager. Failure to report the
revocation or suspension of the Driver’s license will result in
immediate termination of employment with Company. Other grounds for
immediate termination of employment include, but are not limited to:

• Receiving
a DUI (driving under the influence) of alcohol or drugs or DWI
(driving while intoxicated) charge.

• Suspension
of Driver’s license due to points and/or accidents over the
previous thirty-six (36) months.

• Two
(2) traffic accidents within the preceding thirty-six (36) month
period in which the Employee received a traffic citation.

ACCIDENT
REPORTING FOR COMPANY VEHICLES

• The
Employee should never discuss the details of an accident with anyone
other than the Employee’s immediate supervisor, office manager, the
Insurance Company representative or their direct designee (attorney)
or police investigators.

• Traffic
accidents involving Company vehicles incurred while on Company
business or while on personal use, must
be reported to the appropriate supervisor, within
24 hours of such occurrence or on the following business day,
whichever comes first. Failure to report vehicle accidents when due
will result in termination of the Driver’s employment with Company.

• The
Employee must call the police and obtain the Police Accident Report
number, officer badge number and name.

• All
accidents resulting in Employee injuries that occur while conducting
Company business must also be reported to the WSIB and office
manager.

DRIVER
SAFETY RULES

“Driver”
Employees driving Company owned/leased vehicles or personal vehicles
while on Company business are expected to perform in accordance with
the following objectives:

•Follow
all rules and regulations in the Ontario Highway Traffic act.

• All
ways wear your hard hat
while loading and unloading.

• Do a
circle check before each shift.

• When
backing up use a signaler if possible, walk around the vehicle to
examine the area, look for obstacles, use both rear view mirrors and
move slowly.