Background
UN Women, grounded in the vision of equality enshrined in the Charter
of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement
of equality between women and men as partners and beneficiaries of
development, human rights, humanitarian action and peace and security.

In Nepal, UN Women focuses on strengthening women’s voice, agency and
leadership across sectors to advance women’s rights, provide space for
women’s meaningful participation and to demonstrate tangible differences
in their lives. The agency’s programme adopts a holistic and integrated
approach across UN Women’s five thematic priorities. It is guided by
Nepal’s stated priorities (including those from the Three-Year Plan
2016-2019) and its commitments to relevant normative frameworks, the
country’s United Nations Development Assistance Framework (UNDAF)
2013-2017, the CEDAW Concluding Observations (2011) and UN Women’s
Corporate Strategic Plan 2014-2017. The programme promotes national
ownership, capacity development and institutionalization, inclusiveness,
coordination and partnerships, and knowledge generation and management,
and seeks to prioritize engagement with and support to key duty bearers
who are responsible for advancing women’s human rights and with rights
holders so they can exercise voice and agency. UN Women is in process of
developing UN Women’s Corporate Strategic Plan 2018-2021.

Reporting to the Operations Manager, the Programme Assistant works with
and provides support to the members of the Programme Team in the
development and implementation of effective programmes consistent with
UN Women rules and regulations. S/he provides programme,
administrative, and logistical assistance to the team for the smooth
programme implementation.

Duties and Responsibilities
Provide administrative and logistical support to the formulation and management of programmes
> Provide administrative support in the preparation of programme
work plans, budgets, and proposals on programme implementation
arrangements, including tracking the delivery of funds;
> Provide administrative support to the executing agencies /
responsible parties on routine delivery and reporting of programme
supported activities and finances;
> Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
> Identify sources, and gather and compile data and information for
the preparation of documents, guidelines, speeches and position papers,
in collaboration with the Programme team.

Provide administrative support to the financial management of the Programme Unit
> Create projects in Atlas, prepare budget revisions, revise project
awards and status; and determine unutilized funds and the operational
and financial close of a project;
> Provide administrative support in monitoring and preparation of
budget and the finances of programmes/projects, and in the preparation
of FACE forms;
> Prepare non-PO vouchers for development projects;
> Process payment for consultants, as deleaged;
> Create requisitions in Atlas for development projects; register good receipts in Atlas.

Provide administrative support to the Programme Unit
> Undertake all logistical, administrative and financial
arrangements for organization for meetings, workshops, events, and
missions;
> Make travel arrangements for the Programme Team, including travel requisitions and claims;
> Draft minutes in meetings, as delegated;
> Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
> Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to resource mobilization
> Organize, compile, and process documentation and information from
donors, and programme team as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing
> Provide administrative support to the organization of training for
the office staff and partners on programme and operations related
issues.

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