Policy and Compliance

Privacy

Duval County Public Schools is committed to protecting your privacy. This privacy policy outlines the type of information that is collected by Duval County Public Schools on this website, and how we use and protect it. This policy also tells you what to do if you do not want your personal information collected when you visit the web site, and how you can change information you have already provided to us. The policy only applies to the Duval County Public Schools website.Consent to this Privacy PolicyBy using our website, you signify that you agree with the terms of our current privacy policy as posted in this area of the site. If you do not agree with the privacy policy do not provide any information personal or otherwise.If you choose not to provide personal information on this site, you may not be able to do certain things, like access particular parts of the site or send us e-mail.

Collection of Personal InformationAs used in the privacy policy, “Personal Information” means personally identifiable information such as the name, street address, credit card number, screen name and e-mail address of yourself or customers. The site you entered may collect some of all of these types of personal information. Be assured Duval County Public Schools will not collect any personal information from your visits unless you provide the information voluntarily.

When you provide us with personal information, you are authorizing us to use that information in accordance with the terms of this privacy policy, which includes your right to limit our use of the personal information as described in this policy.How We Use Your Information

When you supply Personal Information at this website, the brand whose site you entered will use for the express purpose for which it was collected ( e.g., to provide you with a specific service or to send you a message). It may also be used by the brand whose site you entered, as well as by our other brands, to contact you regarding other products and services that may be of interest to you. At any time, you may opt out of such future contact. (See “Who to Contact” below.)

At times we may retain third parties to analyze data we collect on our web sites, including Personal Information, solely to help us improve our product and our web sites. These third parties are not authorized by us to use your Personal Information in any other way.

Finally, please note that we will release your Personal Information if required by law, or by search warrant, subpoena or court order.Notice of Social Security Number DisclaimerChapter 2007-251 Laws of Florida, requires agencies to notify individuals of the purpose(s) that require the collection of Social Security numbers. Duval County Public Schools collects Social Security numbers (SSNs) for the following purposes:The Internal Revenue Service and Social Security Administration require a Social Security number on a Form W-4, that is used to determine how much federal withholding tax is to be collected and Federal Insurance Contribution Act (FICA) tax on wages paid and later reported in a W-2 Wage and Tax Statement.

The Internal Revenue Service requires a Taxpayer Identification Number on Form W-9 which could be a Social Security or an Employer Identification number that could be used to generate a 1099 Miscellaneous Income Statement based on expenditures processed through accounts payable. Vendors with Social Security numbers are captured in the Vendor Application process.The SAP Human Resources/Finance software program requires use of Social Security numbers as the primary personal identification of employees for wages, leaves, payroll deductions, etc.

Social Security numbers are also used as identifiers for processing fingerprints with the Federal Bureau of Investigation and the Florida Department of Law Enforcement.

Social Security numbers are required by the Florida Agency for Workforce Innovation to report wages on a quarterly basis to determine unemployment taxes due to the state by Duval County Public Schools.

Social Security numbers are requested by the National School Lunch Act from parents on the free or reduced price meal application and household verification process as part of determining a family’s eligibility for their child(ren) for free or reduced price meals.Social Security numbers for employees and dependents are required for enrollment in health insurance, life insurance, and other miscellaneous insurances.

Social Security numbers are used by the Florida Department of Education as a standardized identification number for the required reporting of yearly certification and training information.

Social Security numbers are required by the Florida Division of Retirement to report earnings used to document creditable years of service in the Florida Retirement System.

Social Security numbers are used by the Florida Department of Education as a standardized identification number to track students from year to year and when they move from one school or county to another. Social Security numbers are used for students in grades 10 through 12 as identifiers for colleges and scholarship programs such as Bright Futures. For students in grades Pre-Kindergarten through 12, Social Security numbers are used as identifiers for enrollment and attendance, funding reports (such as FTE), tracking of achievement gains, and standardized testing such as FCAT. Student Social Security numbers are included in all Florida Department of Education required reporting.

For adult students and approved GED Exit Option students taking the GED exam for graduation purposes, Social Security numbers are used by the Florida Department of Education as a standardized identification number to track students.Social Security numbers are used in the Magnet Web application.

Student Social Security numbers are also used to report to the State Department of Licenses that students have passed the written test and completed the Drinking and Driving course requirement for their Restricted Driver’s License.The Social Security numbers of all current and former employees are confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution.Other Information We May CollectYou may have heard of “cookies,” which are files or pieces of information that are stored by your browser on your computer’s hard drive. Duval County Public Schools may use cookies to ensure proper user identification, collect other during your visit to our web site, such as the particular site areas you visit and the products or services you buy through our web site. We collect this information for confidentiality purposes and to better tailor our site and our products to your interests and needs. Cookies may also be used to help speed up your future activities at our site; the computer can remember that you already provided Personal Information to us and will not request that you provide any a second time.

Most browsers are initially set to accept cookies. If you’d prefer, you can set yours to refuse cookies or to alert you when cookies are being sent. Refusal of cookies at the site you entered may result in an inability to visit certain areas of the site or to receive personalized information when you visit the site.

In addition, we are constantly trying to improve how we promote our web site. To help us do this, we may measure the effectiveness of our web presence by determining what you clicked on to get to our site.Information about your computer, such as your IP address( a number assigned to your computer whenever you surf the Internet), the type of Internet browser you are using and the type of computer operating system you are using may also be collected and linked to your Personal Information. This is to ensure that our web site present the web experience for visitors, and that they are an effective information resource.

Finally, we may supplement the information that you provided us with other information that we receive from third parties. We do this for marketing purposes in order to provide more targeted products services to meet your needs.

Security of InformationWe take reasonable precautions to keep your personal information secure. All personally identifiable information is subject to restricted access to prevent unauthorized access, modification or misuse.Changes in our PolicyDuval County Public Schools reserves the right to change or remove this privacy policy at our discretion. We will post any new policy here and we encourage you to visit the area frequently to stay informed.

Use of Email AddressesThe 2015 Florida Statutes; COMMERCIAL RELATIONS -Title XXXIX; ELECTRONIC COMMERCE - Chapter 668; View Entire Chapter668.6076 Public records status of e-mail addresses; agency website notice.—Any agency, as defined in s. 119.011, or legislative entity that operates a website and uses electronic mail shall post the following statement in a conspicuous location on its website: Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. History.—s. 1, ch. 2006-232.

Who to ContactPlease contact us at 904 390 2126 or if you have any questions about this policy or to report any violations of the privacy policy. We will respond in a timely manner.