02-25-15 - 15-102 - Performance Audit - Albuquerque Convention Center Renovation – Phase II Change Ordershttp://www.cabq.gov/audit/news/02-25-15-15-102-performance-audit-albuquerque-convention-center-renovation-2013-phase-ii-change-orders The Department of Municipal Development (DMD) should be aware of and abide by contractual requirements, should perform an independent review of change orders and change order requests, and formally document City approval when change order work is authorized to begin. By addressing these items, DMD will improve project management and may help to identify additional cost savings in future projects. Strengthening and clarifying the contractual language regarding the consultant’s review of change orders will assist and benefit the City by increasing the level of confidence placed on the consultant in the future.No publisherlwitzInternal Audit: Audit Reports2015-03-01T22:43:43ZNews ItemCitizens' Independent Salary Commission Issues 2015 Report and Recommendationshttp://www.cabq.gov/audit/news/citizens-independent-salary-commission-issues-2015-report-and-recommendations The Citizens' Independent Salary Commission studied the roles of the Mayor and City Councilors, sought input from the public, and studied like-size municipalities. After careful study and a transparent review process, the Commission has determined increases in salaries for the Mayor and City Councilors.No publisherlwitz2015-02-10T18:48:28ZNews ItemPerformance Audit - Traffic Engineering Division Capital Implementation Program Payroll and Staffing - Department of Municipal Developmenthttp://www.cabq.gov/audit/news/performance-audit-traffic-engineering-division-capital-implementation-program-payroll-and-staffing-department-of-municipal-development The Traffic Engineering Division should implement an electronic work order system for the Management section, and should start requiring employees to indicate on the Management and Operations work orders whether the work performed is Capital Implementation Program (CIP) projects or repair and maintenance (R&M). The Traffic Engineering Division should record payroll expense to the CIP fund and GF based on the type of work performed.No publisherlwitzInternal Audit: Audit Reports2015-01-29T21:19:22ZNews ItemCity Council Approves Internal Audit's Fiscal Year 2014 Annual Reporthttp://www.cabq.gov/audit/city-council-approves-internal-audits-fiscal-year-2014-annual-report The Annual Report illustrates how the Office of Internal Audit (OIA) achieved its goals in FY2014 and added value to the City through audits and non-audit services. The report also provides background on the talented staff and their qualifications to serve the City in this capacity.No publisherlwitz2014-11-04T18:33:28ZNews ItemPerformance Audit - Inspection of Public Records Act - Citywidehttp://www.cabq.gov/audit/performance-audit-inspection-of-public-records-act-citywide Inspection of Public Records Act (IPRA) requests have a significant impact on the City. The City needs to identify cost effective solutions to process IPRA requests.No publisherlwitz2014-10-30T22:34:31ZNews ItemPerformance Audit - Purchasing Card Use and Oversighthttp://www.cabq.gov/audit/performance-audit-purchasing-card-use-and-oversight The City has designed and implemented strong controls over the P-Card program. However, there has been a breakdown of the operation and monitoring of those controls, which has caused a breakdown in compliance with rules, regulations, and P&P over P-Cards. It is important that the City take steps to correct issues and ensure the P-Card program is operating as intended.No publisherlwitz2014-10-30T22:30:08ZNews ItemAudit - Operating Grants Fund Balancehttp://www.cabq.gov/audit/audit-operating-grants-fund-balance The City of Albuquerque has taken steps toward resolving the unidentified operating fund balance outlined in CAFR finding #06-16. To resolve the finding, a comprehensive written corrective action plan must be created and be supported by the City’s Administration. Prioritizing the resolution of the unidentified operating grants fund balance by creating a comprehensive corrective action plan and holding grantee departments accountable will help to expedite the process. The City needs to dedicate resources to fully implement the grants management module, which will greatly enhance the City’s ability to prevent future unidentified fund balances. Establishing formal internal controls, written policies and procedures, regular training sessions, and reviewing the structure for the fiscal operation of grants will provide future assurance that the operating grants fund balance will remain complete and accurate. No publisherlwitz2014-08-28T21:59:50ZNews ItemAudit - DWI Overtimehttp://www.cabq.gov/audit/news/audit-dwi-overtime The Albuquerque Police Department must improve its ability to collect and analyze overtime data associated with DWI cases. By capturing data, APD will be able to quantify and substantiate the impacts that external factors and inefficiencies, such as Metro Court scheduling, have on the Department. This data is an important element that will provide valuable information through which the department can manage overtime and affect change, such as reducing the number of DWI cases dismissed for officer FTA, and decreasing DWI overtime court costs.No publisherlwitz2014-05-12T15:31:57ZNews ItemAudit - Telecom Use and Expensehttp://www.cabq.gov/audit/news/audit-telecom-use-and-expense The City of Albuquerque can realize annual cost savings of $273,000, annual cost recoveries of $240,000 and continue the proactive approach to reduce the costs of telecom operations through the implementation of innovative technologies. The City lacks internal controls to ensure the accuracy, efficiency and optimization of telecom services. The overall lack of internal controls is a major factor for the accumulated balance of $1.3 million in the City’s Communication Fund as of June 30, 2013 (unaudited). The fund balance represents the amount departments have been overcharged for communication services. No publisherlwitz2013-12-13T16:17:37ZNews ItemAudit - Professional/Technical Contract Development & Approval Processhttp://www.cabq.gov/audit/news/audit-professional-technical-contract-development-approval-process The Department of Finance and Administrative Services' Purchasing Division can improve upon the valuable services it provides to the City and contractors by acceptance and implementation of the following recommendations: (a) The Purchasing Division should require that City Departments attend contract training more frequently; (b) The Purchasing Division should review its internal control processes and ensure that all staff have a clear understanding; and (c) Employee access to CTS should be revoked following the employee’s change of employment. No publisherlwitz2013-12-12T23:45:17ZNews ItemOffice of Internal Audit passes External Quality Control Reviewhttp://www.cabq.gov/audit/news/office-of-internal-audit-passes-external-quality-control-review Generally Accepted Government Auditing Standards (GAGAS) issued by the Comptroller General of the United States Government Accountability Office require audit organizations to have an external peer review at least once every three years. The City of Albuquerque Office of Internal Audit (OIA) passed its triennial peer review on October 11, 2013, with the highest possible rating. No publisherlwitz2013-11-01T18:33:20ZNews ItemAudit - Park Maintenancehttp://www.cabq.gov/audit/news/audit-park-maintenance Parks & Recreation Department (PRD) Park Management can improve upon the valuable services it provides to the citizens of Albuquerque. The Department’s recognition that change can only happen through active engagement and participation is a crucial step which will lead to the furthered success of the Department.
By accepting and implementing the recommendations listed in the audit report, PRD will position itself toward becoming a proactive, organized, successful division within the City of Albuquerque.No publisherlwitz2013-10-31T19:19:40ZNews ItemAudit - Residential Collectionshttp://www.cabq.gov/audit/news/audit-residential-collections The Solid Waste Management Department has opportunities for improving its system of internal controls. Such controls are vital to ensuring accountability, consistent operations and integrity of information assets.
By implementing the recommendations in this report, SWMD can improve its system of internal controls as it continues to improve delivery of premier residential solid waste collections services to the City of Albuquerque.
No publisherlwitz2013-10-31T18:46:54ZNews ItemDebra Yoshimura Appointed OIA Directorhttp://www.cabq.gov/audit/news/debra-yoshimura-appointed-oia-director At its August 19 meeting, the Albuquerque City Council appointed Debra Yoshimura Director of the Office of Internal Audit. Debra was chosen from a pool of three qualified candidates selected by the City's independent Accountability in Government Oversight Committee. Debra recently returned to the Office of Internal Audit as Audit Manager in January 2013. Debra previously served as Director from 1996 through 2004.
Congratulations, Debra!
No publisherlwitz2013-08-20T16:57:07ZNews ItemAudit - Personnel Serviceshttp://www.cabq.gov/audit/news/audit-personnel-services The Classification and Compensation Division (CCD) and The Employment Division (ED) should monitor and improve key processes and actions, and develop key benchmarking metrics. The Human Resources Information System (HRIS) should be more fully utilized to collect, analyze, and track data, and enhance coordination with other City departments to address concerns and minimize inconsistencies.No publisherlwitz2013-05-03T20:14:36ZNews Item