AR 3541.1 – Transportation for School-Related Trips

TRANSPORTATION FOR SCHOOL-RELATED TRIPS

The district may provide transportation for students, employees, and other individuals for field trips and other school-related trips approved according to Board policy and administrative regulation.

The Superintendent or designee shall determine the most appropriate and cost-effective mode of transportation for each approved trip. He/she may authorize the use of district vehicles or contract to provide transportation. When using district vehicles the vehicle must be driven by a school employee or Board-approved volunteer with a valid Driver’s license and approved Drivers Registration Form, Exhibit A. Authorization for Release of Driver Record Information, Exhibit B, must also be completed to enroll the driver in the Employee Pull Notice Program.

The Superintendent or designee shall ensure that the district or contractor has sufficient liability insurance for transportation on school-related trips.

When district transportation is provided, students may be released from using district transportation upon the conclusion of the event only with the advance written permission of their parents/guardians and principal approval. All students must take district provided transportation to any district sponsored events.

School-related organizations must use district transportation and be fully responsible for the costs of their trips unless funding has been approved by the Superintendent or designee.

Private vehicles shall not be used to provide transportation for school-related trips.

Legal Reference:

Education Code
35330 Excursions and field trips
35332 Transportation by air
39830 School bus
39830.1 School pupil activity bus
39860 Transportation to special activities by district
44808 Liability when students not on school property

Health and Safety Code
118947-118949 Prohibition against smoking in motor vehicle with minor

Public Utilities Code
5384.2 District not liable for charter-party carrier