List of GP Appraisers and Out of Hours Appraisers

Documentation and Guidance

Scheduling your Appraisal in line with Revalidation

Appraisal and Revalidation TimelineIf you are revalidating, you will be offered the opportunity to complete Patient and Colleague Feedback (PCF) six months before your revalidation date.(NB. Those GPs who have access to appropriate PCF completed within five years of their revalidation date will not always need to complete further surveys if the previous feedback is available for discussion at appraisal e.g. those doctors who took part in the PCF pilot or who have completed PCF as part of training).This process is co-ordinated by HSCB and PCF is provided by the Leadership Centre.It is important that your appraisal is used as a vehicle for discussion of the PCF completed.You need to arrange your appraisal prior to your revalidation date at a time which ensures that patient colleague feedback is available for discussion at this appraisal. Your appraiser and NIMDTA do not know your revalidation date.It is therefore imperative that you request your appraisal date whilst keeping this in mind.Ideally your appraisal should be at least six weeks before your revalidation date.PCF must be completed in a timely manner and should be made available for discussion at your appraisal.If PCF is not available for discussion at appraisal and you are revalidating; then this may result in a non-engagement statement being made to GMC by the HSCB RO.If you have already scheduled your appraisal but have not taken these issues into consideration, please contact your appraiser to reschedule.

New Appraisal Forms (Forms 1 to 6) - Updated January 2017. These forms reflect the GMP Framework for appraisal and revalidation and, as such, are the preferred documents to be used for your appraisal. Guidance on the completion of form 3 of these new forms is included below. Please note, these forms must be sent to your Appraiser 4 weeks before your appraisal. All forms must be typed – handwritten forms will not be accepted.

Independent Clinical Post Form - used for roles outside GMS where you have no supervisor or employer

Independent Clinical Post Form – The Responsible Officer has considered the issue regarding GPs working in clinical areas for whom they have no supervisor or employer. This will include private work such as Botox and voluntary work done such as that for sports teams etc. As some assurance is required with regard to delivery of these services, the link to the form below has been developed by the revalidation team at HSCB.This form should be used if you undertake this kind of work. It is essentially a self-declaration but includes reflection. This area should be included in the appraisal and highlighted on the form 6We would ask that you retain these forms following your appraisal; the appraisal team at NIMDTA do not require a copy.

Quality Indicators

The Quality Indicators Table has been produced to aid doctors, appraisers and Responsible Officers in the collection of information under the GMC’s supporting information framework.Revalidation is intended to be a five year process and it is unlikely that every section of supporting information will be complete for every appraisal.This table is guidance only and may be used if there are areas of doubt over information being suitable to support a positive revalidation recommendation.Each of the six types of supporting information has been further broken down – this reflects the descriptions of the supporting evidence on the GMC website.The supporting information provided will be examined and three criteria will need to be met:-

Is it enough?

Is it timely (within the five year cycle)?

Is it of sufficient quality to demonstrate the activity?

In order to ensure that the appraisal process remains developmental and supportive, decisions made about the supporting material should be by agreement between the appraiser and the doctor. This agreement should take the form of three outcomes:-

No information presented (this will be acceptable for many of the categories in some years)

Making progress/Needs further work (the information is partially complete or needs refining)

The appraisal documents are used to either prepare for, or act as a basis for discussion at appraisal. Your appraiser can advise you on the completion of these and the most suitable supplementary information to be attached.

After your Appraisal

Following your appraisal you should retain:

All information brought to the appraisal including Forms 1-3

Completed Form 4 and PDP

Completed Form 6

All completed Form CP 2a

All of the above should be signed and dated. Please complete the following surveys: