Email Archiving

Email Archiving retains e-mail messages for historical purposes or to be in compliance with many industry regulations. The file structure of e-mail is different than other data formats, and message archiving software is specialized for e-mail retention and searching.

How should you handle your growing email archiving issues? According to ESG (Enterprise Storage Group), the number of organizations using a SaaS-based email archiving solution has increased 350% in the past three years. It's not a question of if you should archive email, but how - and, the evolution of SaaS solutions makes sense to move email management to the cloud for a broader range of organizations.

According to industry analysts, email volume in organizations is growing by more than 30% annually, and the average user receives 7MB of data per day via email. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue - driving the need for email archiving solutions. Most organizations looking for an email archiving solution are motivated by four reasons: mailbox/server management, compliance/records retention, eDiscovery/litigation support, and knowledge management/IP protection.

Email is possibly today's most important business tool but its use also carries many risks. Scalable, secure archiving, email continuity, data leak prevention - not to mention the constant onslaught of spam and malware - are just some of the issues that IT professionals have to deal with on a daily basis.

Businesses over the past ten years have used email archiving solutions in order to meet record retention compliance, facilitate electronic discovery, and control message-related storage costs. Despite these benefits, many organizations still have not adopted an archiving solution and still simply enforce mailbox quotas or message deletion policies as the best way to manage messaging environments.

Securing your email is a complex process that takes time and uses resources that can be better deployed elsewhere in your business. Moving on-premise email security into the cloud not only saves time and money, but also reduces risk and takes advantages of economies of scale to deliver an effective, dedicated security platform that unshackles users and releases the potential of your mail.

According to industry analysts, email volume in organizations is growing by more than 30% annually, and the average user receives 7MB of data per day via email. if not more. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue - driving the need for email archiving solutions. Most organizations looking for an email archiving solution are motivated by four reasons: mailbox/server management, compliance/records retention, eDiscovery/litigation support, and knowledge management/IP protection. In addition to these challenges, IT departments want to know how to control costs of the email environment, while keeping important data accessible for business, legal and regulatory users.

The market for cloud-based IT infrastructure services delivered in a software-as-a-service model continues to grow. IDC research indicates this model of IT delivery is disrupting traditional licensed software markets and changing how archiving, backup, recovery, and security technologies are procured.

You can't afford to ignore email archiving, security, internal policy or regulatory requirements, but can you afford to keep paying for it as multiple systems on top of your email system? When you add up the full price tag for your email environment, from server to soft ware to risk management and staff costs, it becomes clear why running everything in-house can mean you spend far more of your budget on maintenance than innovation.

Today, email management is not only a filing and storage challenge. Because law firms and attorneys must be equipped to take control of litigation, email authenticity must be unquestionable with strong chains of custody, constant availability, and tamper-proof security.
This white paper summarizes the author's experiences of litigating in fractured environments, particularly as they pertain to email. Learn the 12 steps that will help you gain control of your electronically stored data.

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