Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

reviewed and and signed WordCamp OC venue agreement. reviewed listing. published WordCamp OC to schedule

2017 WordCamp survey results for Denver

reviewed and approved WordCamp Montreal budget. Expenses are fine $50.15CAD per person per day) but we corrected some confusion around local/vs global sponsor funding. They have a 50% grant. Waiting on venue agreement.

WordCamp Guadalajara orientation. Their meetup has been going consistently since last summer. It keeps growing and they’ve needed to move to get more space. They have a sponsored space for the meetup. Many of the local organizers in different areas of Mexico met at WordCamp Mexico City and it encouraged them to start/ revitalize meetup groups and start WordCamps of their own. They’re thinking a one day WordCamp July or August.

WordCamp Halifax budget review. MOST AMAZING BUDGET. Everything needed is included. Cost is $24.15 CAD per person per day. Asked her to take a $1000 global grant for overages but they have NO EXPENSES not covered by ticket sales.

received WordCamp Guadalajara organizer agreement. Created email address, created site, set email forward

proposed a change in the WordCamp debrief email to e more straightforward

reviewed WordCamp Halifax venue agreement and requested changes.

removed mentors who no longer wish to be active from mentor roster

Help Scout triage

WordCamp Calgary – waiting on revised contract, working to get the site ready so they can announce, trying to get the same deal on printing. Can they please have someone to talk about Gutenberg (and a table will be available for testing/ discussion/ whatever they’d like). May 25-26. Talked about getting ready for their kid’s camp. Making plans for a happiness bar

reviewed completed and returned WordCamp Halifax venue contract. reviewed event listing on Central and moved to scheduled.

assigned mentor for WordCamp Cusco

reached out to unresponsive mentors

WordCamp Detroit mentorship – Biggest hurdle right now? Sponsors – though those are starting to pop in. Speakers – hope for more speaker apps but they have until March 9 so they’re hopeful. Need to find food for the speaker dinner. What’s happening in the next two weeks – submit the swag orders, speaker deadline and quick turn around. Keep reviewing the budget, get things going with social media, design name badges, send out a “save the date” for the speaker dinner. But mostly just getting everything going with speakers.

WordCamp Philly budget review – starting at $53.02 per person per day. Heavy on accessibility costs. Approved at $48.19 per person per day with $33,735.50 in expenses. About $10k of these expenses are pre-planned accessibility costs like CART and childcare so their grant is a higher percentage to help cover those items. Global grant $16k

WordCamp Fayetteville orientation – planning for last weekend in June. Sent organizer agreement.

set for WordCamp Fayetteville email forward, encouraged her to create a shared email account,

sent email to both WordCamps Detroit and Chicago asking them to coordinate on speakers and acceptance.

wrote, edited, and rewrote draft for guideline for WordCamp speaker gifts and sent to Kevin for editing and posting, reedited, and sent for posting

WordCamp LA – talked him through next steps, told him to request a budget reviewed, advised him to alter sponsorship goals and shared 2017 results.

Community Deputy Program

Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Here are some useful links about the program: