Q: Do I need approval from the Office of Communications & University Relations on my artwork before sending it to a printer?

A: University Relations must approve all strategic, reputation-defining materials using the LSU mark, in accordance with PS-10. Reputation-defining materials include, but are not limited to: student, faculty, and staff recruitment; fundraising or donor communication pieces; any communication targeted to chancellors, provosts, deans, or other key decision makers; magazines; annual reports, and newsletters distributed to an external audience.

Requestors should give themselves 24-48 Hours to make changes based on CUR feedback.

Requestors should submit a .PDF file of the artwork, along with information about the intended audience, purpose of publication, due dates, and service provider.

For questions about this process, please contact University Relations at approvals@lsu.edu.

Q: Can I expect the same turnaround from a vendor that Printing Services provided?

A: Every vendor is different. Ask for a specific delivery date within all printing quotation requests.

Q: How do I determine the best vendor for my job?

A: All vendors have different Equipment, Capabilities, and Services; they also all have different limitations. The same vendor that prints oversize posters may not be the best choice for an annual report.

For questions about the capabilities of your department’s equipment, please contact Suzanne Smith by phone (225-578-8301) or e-mail (smsmith@lsu.edu).

State Printing Q&A

Q: Can I use State Printing for projects other than LSU Business System stationery?

A: Yes, but each project requires that a quote be obtained and then a requisition submitted to Purchasing through PRO.

Q: Am I required to include State Printing as a vendor when bidding a print job to outside vendors?

A: No.

Q: How do I send payment to State Printing?

A: Once the print job is complete, the department will enter a receiving report in PRO. State Printing will send the invoice directly to Accounts Payable, and then payment will be issued.

Mailing Q&A

Q: Printing Services used to handle all the mailing details on our jobs. Will this process change?

A: At this time Mailing Services still oversees campus mail and use of the LSU permit. If Mailing Services is to handle the sorting, labeling, or mailing of any print project, then departments must specify that print vendors coordinate delivery to Mailing Services.

Q: Why should Mailing Services review my postcard or mailing panel?

A: Mailing Services ensures that U.S. Postal Service (USPS) standards are followed, so that LSU’s mail is not rejected due to incorrect size, improper information placement, incorrect paper weight, or other factors. Before contacting the print provider, it is best to email a PDF of the artwork to lsumailsvc@lsu.edu for review.

Q: Do I still use the same LSU mail permit number?

A: Yes. Regardless of where the job is printed, the only allowable non-profit permit number for LSU is 733. The printing vendor must submit a postage statement to Mailing Services prior to mailing in order to receive a control number. USPS will not mail the job without a control number.

Q: Can a print vendor handle the mailing portion of my job?

A: Yes. If you intend for a print vendor to sort, label, and/or mail a job, then those specifications must be included at the time of your quotation request. This cost cannot be separated from the printing portion of the job, and purchasing limits still apply.

Also, the vendor must submit a postage statement to Mailing Services prior to mailing. Mailing Services will issue a control number. This information is required by the U.S. Postal Services in order to process the mail. Vendors may contact Mailing Services at lsumailsvc@lsu.edu to make arrangements.

Miscellaneous Q&A

Q: Printing Services used to store materials for us. Will another vendor do that, as well?

A: Free storage from Printing Services is no longer available. Vendors are likely to incur charges for storage and separate deliveries. Please make storage and delivery inquiries at the time of your printing quotation request with a vendor. Contact Tiffany Carter (tcart12@lsu.edu; 225-578-2739) at Office of Purchasing for further guidance.

Q: How will vendors be able to deliver our orders with Easy Streets in effect?

A: Reams of letter-size paper (8.5”x11”) with the LSU watermark is available for purchase by departments only at University Stores on Skip Bertman Drive. Please note that one ream contains 500 sheets; the cost is $10.43, and is item #645058. To order, visit our showroom or email a request to uspr03@lsu.edu.

GROK is a resource of Louisiana State University developed and maintained with support of the LSU Student Technology Fee. We love getting feedback from the general public, but our support efforts are generally dedicated to the LSU community. Thanks for your understanding!