AFA has been advised of a processing error involving the time that Transition Training bidding was closed within the bidding system. According to the Airbus Transition Training Letter of Agreement, bidding was supposed to close on Friday, May 4, 2018 at 5 PM Pacific time. In actuality, bidding closed at 9 AM Pacific time.

As a result of this error, Transition Training bidding has been reopened to allow additional time to enter and modify bids. Bidding will now close tomorrow, May 9, 2018, at 5 PM Pacific time. If you have already submitted a Transition Training bid, your original bid has been saved and will remain on file. If you submit a new bid at this point in time, any new bid will override your previously submitted bid.

As a reminder, it is important that you bid enough dates for Transition Training to ensure that you are awarded one of your preferred slots. If you do not bid or do not bid enough dates, you will be assigned a Transition Training date by Crew Planning.

There have been a few recent changes with PBS with more to come! We’ll talk more about that in a moment but first we’ll cover the basics. Please read along and hopefully you’ll have a better understanding of our bidding program.

First, a reminder that the PBS Committee is here to help you specifically with your bids. We aren’t trained to assist you with questions unrelated to bidding such as IMD help, Crew Access/trading questions, vacation trading, payroll, etc. Those types of questions are best addressed to the Alaska IT desk, your payroll analyst or your Local AFA Scheduling Committee. Their names and email addresses are always on the PBS Info Page as part of the monthly pairing information for your base.

Helpful Hints

The program reads your bids from the top down

This is one of the most important things people need to remember when bidding. If you want to ‘Prefer Off’ certain days or want to ‘Avoid’ something for the entire month then you need to say so at the top of your bid, at minimum prior to your first ‘Award’ line. Whatever is most important to you (days off, avoiding redeyes, etc.) should come first. Certain lines such as Waive rules or Set Conditions will automatically be at the beginning and can’t be moved. Prefer Off and Avoid lines entered after Award lines do not apply to the previous Award lines…since the program reads the bid from the top down those lines will not yet apply. If you’re bidding for a pairing that would violate any of your Prefer Off or Avoid lines, then the pairing would have to be requested higher in the bid than those lines.

If you enter anything in your ‘Current’ bid, even one line, then your ‘Current’ bid is used to build your schedule

The program doesn’t skip from Current bid to Default bid…it’s one or the other. If you are intending for the program to read your Default bid, check to make sure you haven’t accidentally entered any line in your ‘Current’ bid. Making this mistake is not considered a valid bid protest.

A line preceded by a number was a line entered by you…lines without a preceding number are supposed to be there and are auto-generated by the program. See the PBS Info Page for an example.

Do you prefer to be on Reserve?

If so, you must begin your bid with ‘Start Reserve Bid’. Then enter ‘Start Reserve’ and follow that with your reserve preferences. With so much growth lately, you may be surprised that you held a line of pairings and didn’t want one. The program tries to build everyone a line of pairings if mathematically possible. If you prefer Reserve, you must start your bid with ‘Start Reserve Bid’.

On the cusp of Lineholder and Reserve? You may want to ‘Waive’!

Many of you that are on the cusp of lineholder and reserve may not realize you might need to ‘waive’ certain contractual rules in order to hold a line of pairings.

Waiving down to ‘Allow 24 Hours Off in 7 Days’ and waiving the ‘No Same-Day Pairings’ rule could be the only way for you to hold a line. If you see others junior to you holding a line and you didn’t, it’s quite possible it was only because they ‘waived’ those rules.

Check your bidding number on the seniority list on the Inflight webpage at the beginning of each month. Then check the PBS Info Page for the number of reserve lines in your base for the next month. This will help you to determine how close you are to still being on reserve. If you’re close to the bottom lineholders then you need to strongly consider entering those ‘waive’ lines if you hope to be awarded a line of pairings instead of reserve.

Layover rest is not the same as ‘legal rest’

For bidding purposes, your ’48 Hours Off in 7 Days’ rest (or 24 Hours Off in 7 Days if ‘waiving’) must be at your domicile, not on a layover. A layover does not count as contractual rest during line construction. You are able to waive this rule during trading on Crew Access, allowing layover rest to count towards CFR’s, but not during bidding.

Prefer Off ‘Day of Week’ bids are no longer ‘forgettable’

Maybe people don’t use ‘Forget’ and ‘Redo From’…if you don’t use these then you don’t need to worry about this.

If you still wish to forget a bid involving a day off, you’ll need to use ‘Prefer Off’ by using a specific date. Instead of saying ‘Prefer Off Fridays’ with the plan to later forget that line, you’d need to ask for individual Fridays off by date. You will now be able to later ‘forget’ that line.

Are you changing bases this month?

With so much hiring lately there is a lot of movement between bases. Your default bid will not carry over when you change bases. You’ll have to re-enter your default bid. Print it out before the move so you have something to help you re-enter your old default bid when next month’s bidding in your new base opens.

Our most frequent question during Bid Protest

Why didn’t I hold a line while others below me did? Did those people below you have vacation TFP? A carry-in trip? This gives them TFP credit that you didn’t have when it tried to build them a line. Were you illegal for a trip on the 1st of the month due to your flying the end of the previous month? Maybe that small reason prevented you from holding a line since you couldn’t take a pairing on the 1st or 2nd. Did they ‘waive’ the ‘No Same Day Pairings’ rule and/or allow for ’24 Hours Off in 7 Days’ and you didn’t? Did they enter the waive for the ‘Co-Term’ rule if in LAX? Did they allow for ‘4k’ flying and you didn’t?

Trust us in that the program will always try and build you a line if mathematically possible when taking your legalities and bids into consideration. It wants to build everyone a line in order to ‘cover’ the operation and staff every pairing if possible.

Line awards and Coverage Reports are now posted on the Inflight webpage

For the line awards, visit the Inflight website > Schedule and Bidding > Line Bidding > PBS Awards. The line awards are now showing ‘color coding’…different colors for normally awarded pairings, Coverage pairings, normally awarded Reserve days and Coverage Reserve days.

A recent program update made the following changes to PBS:

Navtech is now ‘NAVBLUE’. They were purchased last year by Airbus and they’ve chosen to change the name of their new subsidiary.

Any mention of Arctic number has been replaced with Employee number. This refers to your 7-digit PeopleSoft number.

New terminology for some ‘Set Condition’ bids makes them clearer. For example: The previous ‘Minimum Days Off’ is now ‘Minimum Days Off In A Row’, ‘Maximum Days On’ is now ‘Maximum Days On In A Row’ and ‘Consecutive Days Off’ is now ‘Consecutive Days Off In A Row’.

Color coding of line awards on the posted line awards. Different colors designate pairings (or on-call days) if they were assigned during the normal award process or were assigned as a ‘Coverage’ pairing or reserve day.

Welcome to Adam Clarey!

Adam was selected by the MEC as a new member of the Joint PBS Committee! He is currently Seattle-based and has been a Flight Attendant for 13 years. Other AFA joint committee members include Rebecca Asbell (PDXFA) and Stephen Poynter (SEAFA). Alaska Airlines joint committee members are Inflight Crew Planners Kelly Yeager and Sabrina Blevins.

Upcoming PBS Changes

There’s been some confusion between the changes to our crew tracking program (Crew Access/JCE) and upcoming changes to PBS. These are of course two separate programs. Here’s what’s changing with Navblue’s PBS program:

We recently went to a new look to the Inflight webpage…that’s called a ‘user interface’. Navblue is transitioning all of their customers to a new ‘user interface’ by the end of 2017. The new Navblue website will have the same internal programming but it’s how you interact with the program that will be changing. It’s a whole new ‘look’ but after taking some time with it we believe everyone will grow accustomed to it and maybe even like it better than the current version.

Navblue’s new user interface was designed to be more tablet-friendly. It also allows you to work on your bids when off-line, saving your work to submit later when you’re back on the Internet. It utilizes ‘filtering’ when searching for pairings and allows easy transferring of desired pairing numbers onto your bid. Color-coding of bid lines will help you see more clearly the structure of your bids…and will hopefully make it more obvious when a bid is in the wrong place!

We anticipate introducing the new Navblue website to everyone in mid-July after bidding is finished. You’ll be able to use both the current and the new websites for a three month period and then the ‘off switch’ will be flipped on the current version. By mid-October we plan on using only the new website going forward.

We’re not going to sugar-coat it…it is definitely different and you will need to allow some time to learn how to use the new PBS website. Our best advice is that you don’t wait until the last minute! During the three-month transition period use the new program as often as you can. Changes made to your bid on either the current or new version will be reflected on both websites. Whichever version you last submit your bids on will be the bid that is processed. If you’re struggling, make sure your default bid will carry you until you feel more proficient in using the new website. There will be training support to help you through this transition…PowerPoint presentations, videos and live help at your base.

We are aware of some issues with some Flight Attendants not being able to submit their bids. This is related to a change in terminology with ‘Forget’ and ‘Redo’. Another issue discovered is being able to ‘Forget’ one type of bid line is not working properly. The new functionality is designed to maximize the number of days off you get with the prefer off bid.

In both the previous and new functionality, if a complete line cannot be built in the first completion attempt, it will go into top down inclusion:

In the previous functionality, when top down inclusion got to the prefer off day of week bid, it would add them in date order, trying to build a line with each additional date.

In the new functionality, when top down inclusion gets to the prefer off day of week bid, it will look at all possibilities to maximize the total number of that day that you get off. It attempts to build a line with at least 1 of that day off, then at least 2 of that day off, etc. It continues this process and attempts get as many of those days off in the completed line as it can.

Because of this changed functionality it was determined that a ‘forget’ was not necessary for this bid as it is attempting all possible combinations to get the best possible result. As an alternative, you can use ‘Avoid Pairings if Departing On Friday’ instead of ‘Prefer Off Friday’ as that would be forgettable. Also, using ‘Avoid Pairings if Duty on Friday’ could be used an alternative as well.

As a reminder, all negative (prefer off, avoid) bids should be placed in the order of priority in your bid group. Bids are read in order of importance from the top down.

Considering these issues and new functionalities, we have extended the bidding window. Bidding will now close on Tuesday, April 11, 2017 at 09:00. Bid results will still be published at the regularly scheduled time.

*** Please note, the date for Open Time trading will NOT change. ***

Once again, we apologize for any confusion these issues have caused. We are in contact with Navblue and are working on a solution to ensure programming changes are communicated to us well in advance of bidding.

Thank you for your understanding. If you have any questions or need PBS help, please email PBS.QA@alaskaair.com.

We are currently seeing an issue with some people not being able to submit their bids. It is related to a change in terminology with ‘Forget’ and ‘Redo’.

If you are unable to ‘submit’, check your Default bid to make sure that there are not any ‘Redo From’ lines that are all alone…with no ‘Forget’ line coming before it. That is what is preventing you from being able to ‘submit’ your Current or Default bid. You will need to delete the stand-alone ‘Redo From’ line(s) in order to be able to submit your bids. Then add new ‘Forget Line’ and ‘Redo From Line’ bids if desired.

Also, if you are someone that likes to copy a previous month’s bid and paste it into your Current bid, you’ll need to re-enter any Forget and Redo From lines from scratch. If you try copying/pasting, don’t include any ‘Forget’ or any ‘Redo From’ lines when moving the old bid to this month’s Current bid.

Another issue is that being able to ‘forget’ one type of bid line is not working properly. You will not see any ‘Prefer Off’ by day of week lines showing up on the list of lines you can ‘forget’. A work-around is to ask for those days by date, not day of week…they now show on the list and are ‘forgettable’.

For example, instead of saying ‘Prefer Off Friday’, you will need to say ‘Prefer Off May 5, May 12, May 19, May 26’…now you will see that line on the list of lines you can ‘forget’ later in the bid. If you don’t plan on ‘forgetting’ Fridays then you would not need to do this and can simply enter ‘Prefer Off Friday’.

We apologize for these issues…we weren’t notified in advance about this. The problem stems from Navblue changing the terminology from ‘Forget’ to ‘Forget Line’ and from ‘Redo From’ to ‘Redo From Line’.

Pay TFP (Total TFP you will be paid if trip is flown. Inclusive of MPRs)

Sit TFP (Indicates how much tfp of Sit Pay is in the pairing)

TAFB/TFP (Time Away From Base per TFP value)

Duty Legs

D/H (DH legs)

L/O (Layover Location)

Compensation (inclusive of sit pay and per diem) and you can change the TFP Rate (located in the upper right corner of the spreadsheet) to reflect your step rate amount which will adjust the compensation column to reflect the accurate amount each individual FA will receive at their rate of pay.

Days (the days of the month that pairing operates)

We hope you find this information helpful and would appreciate your feedback. If you find value in the document, we will do our best to provide it for you each month. If you have any questions about the spreadsheet, please contact us at anc@afaalaska.org.

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