Author Information

Instructions for Camera-ready Submissions

The conference proceedings for Robotics: Science and Systems 2018 will be
published online with open access, and in a book. A revised version of your
paper is due to be uploaded to CMT by AOE 25 May 2018. Please note that there
will be no additional opportunity to revise your paper. In preparing for the
proceedings, please follow the author guidelines posted below under “Paper
Format.” In particular, if more than 8 pages are used for a paper, the 9th page
and any subsequent pages can contain ONLY references. There is no provision for
supplementary materials in the proceedings, so please provide links to any
additional content. Your proceedings submission should, of course, include your
names, affiliations, and acknowledgements as we are past the double-blind review
phase. In terms of content, please incorporate the reviewer and meta-reviewer
comments.

Author Agreement Form: One author must complete, sign, and upload the author
agreement form to CMT.

Submission Instructions

Logging into the system: If you already have a CMT account, use those
credentials to login. If you do not, sign up as a new user.

Conflict domains: When you login for the first time, please enter your
conflict domains. To edit conflict domains, click on your name in the top
right of the page, click on “Conflict Domain” and follow the instructions.

Paper submission: To create a new submission, click on the “Submissions”
tab on the top left of the page and then on “Create new submission”.

Upload your paper. Papers must be in the accepted conference style format
and must be submitted as a PDF of no more than 10MB. Papers may be edited,
updated and replaced up to the submission deadline (Feb 1, AOE).

Answer if the first author is a student (eligible for the Best Student Paper
Award).

Conflicts: This is a very critical step for the review process. After
submission you will be asked to identify conflicts for this paper. You will be
able to mark conflicts (and type) with RSS program committee members. This
helps us execute the double blind policy and ensure unbiased reviewing. Make
sure to Save Conflicts (at the bottom of the page) when you are done
identifying the conflicts.

Paper ID: After clicking the Submit link, your paper will be assigned an ID.

Supplementary material: Authors may submit supplementary material adhering
to the double blind requirement, such as a video or an expanded version of a
proof (30MB max, accepted formats: avi, mov, mp4, mpg, pdf, tar, tgz, zip).
Please note that the link to upload supplementary material becomes active only
after the paper submission is complete. The link can be found in the Author
Console page.

Email confirmation: CMT does not automatically send an
email confirming that the submission is complete. You may send an email to the
primary author or all the authors from the submission summary page (top
right).

Paper Format

RSS only accepts PDF files as the main paper submission. Submissions may be up
to 8 pages in length, including figures but possibly excluding
references. Additional pages can be used for references. However, the 9th page,
and any subsequent pages, can contain ONLY references. This will be strictly
enforced. Submissions can use a font no smaller than 10 point. Submissions
violating these guidelines will not be considered. A paper template is available
in LaTeX and Word.

Supplementary Material

Authors may submit supplementary material such as a video or an expanded version
of a proof. However, note that reviewers are not required to view this material
and include it in their assessment of the paper. Lastly, if authors feel they
must link to additional supplementary material, they are cautioned to ensure
that their identities are not revealed. Please note that the link to upload
supplementary material becomes active only after the paper submission is
complete.

Double Blind Submission

Reviewing for RSS 2018 will be double blind, meaning the reviewers should not
know the names or affiliation of the paper authors. This is desirable to remove
any possible or perceived bias toward a paper on non technical grounds. The
following general principles should be applied in submissions:

Authors names and affiliations should not be cited in the title or text of
the submission.

Acknowledgments: Acknowledgments to people or funding agencies should not
appear in the submission (it will appear in the camera ready version if the
paper is accepted).

Citing of web links to the authors or author’s institute should be avoided.

Related work: In self citing authors previous work, avoid expressions such
as “In the authors earlier work…”, rather use alternative expressions such
as “In previous work…” or “In related work…”, in a manner that does not
distinguish their own work from the work of others. Authors should otherwise
cite work, including their own, as required for the completeness of the
submission.

Images and descriptions: In presentation of experimental work, avoid logos in
pictures, or overt references to an individual laboratory. Use expressions
such as “The experimental equipment…” rather than “The University of XYZ’s
Robby the Robot…”. Otherwise authors should include photographs, graphics and
other presentation material as in the normal manner for a paper submission.

Supplementary material: In the supplementary materials submitted or linked
to in the paper, please make sure to retain anonymity. This includes making
sure authors names and affiliations do not appear in the text, weblink (such
as a dropbox link or youtube channel) or filename.

In general authors should avoid obviously attributable self-references while
ensuring that the paper is complete, makes appropriate citations of related work
and fully describes the contributions made.

Multiple Submissions

Submissions that are identical (or substantially similar) to versions that have
been previously published, or accepted for publication, or that have been
submitted in parallel to other conferences are not appropriate for RSS and
violate our dual submission policy.

Exceptions to this rule are the following:

Submission is permitted of a short version of a paper that has been submitted
to a journal, but has not yet been published in that journal. Authors must
declare such dual-submissions either through the paper upload submission form,
or via email to the program chair. It is the authors’ responsibility to make
sure that the journal in question allows dual concurrent submissions to
conferences.

Submission is permitted for papers presented or to be presented at
conferences or workshops without proceedings, or with only abstracts published.

It is acceptable to submit to RSS work that has been made available as a
technical report (or similar, e.g. in arXiv) without citing it.

None of the above should be construed as overriding the requirements of other
publishing venues. In addition, keep in mind that author anonymity to RSS
reviewers might be compromised for authors availing themselves of exceptions 2
and 3.

Plagiarism

RSS is utterly intolerant of plagiarism. Submitted papers are expected to
contain original work executed by the authors with adequate, proper and
scholarly citations to the work of others. It is the job of the authors to
clearly identify both their own contribution(s) and also published results /
techniques on which they depend or build. RSS reviewers are charged to ensure
these standards are met. In cases of alleged plagiarism, the program chair will
be guided by Section 8.2.4 Allegations of Misconduct as laid out by the IEEE in
this document.

Review Process

Please read the review form to understand our emphasis this year.
Authors, Program Committee members, and Area Chairs will all be anonymous. Each paper will receive 3 reviews.
This year, as last year, we will not have rebuttals.