Circulation Policy

Borrowing of Materials
Library provides general access to collection and a full range of loan
services. These services include issue of materials from the circulating
collections, checking in returned materials, and shelving of reading
materials. Circulation staff in the library will also assist you in placing
reservation and recall requests on items that are issued out and will help
you in locating items in the stack area and deal with related matters.

Circulation
Policies
Borrowing of reading materials facility is available to the faculty,
researchers, students and staff of the Institute. The registration to use
the library facility and services is automatic for the faculty and staff on
joining the Institute and for students on registration for the academic
programs.
The rules are framed to facilitate and promote, rather than to constrain,
the use of library collection and services.

MembershipThe faculty members, staff & students of
the Institute are required to enrol as members of the Library (upon joining
the Institute) by downloading and filling up membership form library
website (along with a passport size photograph). This entitles the use of
resources & services offered for the purpose of academic and research
work.

For
Project Asst. and Research Associate / Post Doc, it is mandatory to get the
recommendations of Project Investigator ( PI) / Supervisor on dully filled membership
Form.

NOTE
: Members are requested to keep informed the library if any changes in
their email or mobile number immediately. Library is neither responsible
for bouncing of emails nor non- receipt the emails to destination due to
change of email id or technical Problem.

·Institute Identity
Card considered as Library membership card is a must for issue & return
of Library reading material.Physical
presence of the borrower is mandatory to get the book issued. No second
person is entertained with card of any other borrower.

Borrowing Privileges:

Category

No. of Books

Period

In days

Faculty/Academic Staff

25

180

PhD Scholars

07

30

Fifth Year UG Students

07

30

Int PhD – 3rd to 5th
Year

07

30

Int PhD -1st & 2nd
Year

05

15

Research Associate / Post Doc*

07

30

UG Students – 1st to 4th
Year

05

15

Project Asst*

05

15

Staff

05

15

·Library has the
collection of multiple copies of Prescribed Textbooks. One copy of text
book will be with instructor for entire Semester, One / Two copy of the
same book will be in library as “REFERENCE ONLY” (Not for Issue) and other
copies will be issued only for TWO
days.

·*If Research
Associates, Project Asst., Post Doctoral etc does not have Identify Card of
the Institute (Library Card), s/he can not avail the borrowing facility on
his / her name, instead s/he can avail from his/her Instructor /
Supervisor, provided they personally come to library and get them issued by
their card.

·The Identity Card of
Institute (Library Membership Card) along with physical presence of the
borrower is mandatory to get the book issued. No second person is
entertained with card of any other borrower.

·The borrowing facility can be restricted or
suspended in case of misbehaviour or misuse of the Library cilities/materials

Reminders

Advance Reminder Borrower gets automatic email in advance (Faculty - 3
days, students – 2days and Staff - 2 days) to remind the borrower to return
book or to get it renewed.

Reminder on Due Date :

Borrower will get the
automatics email on “ Due to date” to remind the borrower to return the
book to get it renewed

OVER DUE reminder :

Borrower will get email reminder on every
day till s/he return the book by indicating the amount of “Over Due” ( fine)
generated.

NOTE: Library is not responsible for
non- receipt of any type of reminders. Once book is issued, it is the responsibility
of borrower to return the book before / on due date. After Due date , the fine
amount generated is automatic. Under no circumstances late Fee generated will be reduced or “Waived off”.

Late fee

In case borrowed document is not returned
by the due date, an Overdue/Fine will
be charged to the members as per the details given in below: The
issue facility shall be suspended, if the net amount accumulated exceeds
Rs. 500/- (Rupees Five hundred only) User account will be activated again,
once the late fee is paid and the books are returned.

Overdue Charges:

Category of Document

Overdue Rate

No. of Days Overdue

Prescribed
Textbook

Rs.20 Per day ( Borrowing Period is 2 days)

Each day

Other monographs

a). Rs. 01 per day
b). Rs. 03 per day
c). Rs. 05 per day

01 to 07 days
08 to 15 days
16 or more days

·Borrower
has to pay the Fine amount at circulation Counter and get the receipt of
the amount paid to open the account immediately.

·Incase of
Fine amount exceeds Rs.500/- and account is blocked, the library will send
the list of defaulters to the Accounts Section to deduct the amount from
Salary / fellowship. The Issue account of borrower will be opened only when
Accounts Section acknowledge the deduction of amount officially.

Renewals

For renewal of issued books, a borrower has to physically
bring the books to the Library. If a borrowed book is not on demand, then a
borrower may renew the book for one more time .

Recall

Library
has the right to recall a issued book if the sameis required by another user or on demand.

Reservation

Members can reserve only those materials, which are
already issued. One Can reserve the book through Log­-In
with borrower’s online account. The user will be intimated through email
once the book is checked-in. One reader can reserve only one book at a time. Reserved books will be put on hold at the Circulation
Desk for maximum of two working days (inclusive of the day on which it is
received/returned) from the date of return by previous borrower. If a
member who has reserved the book fails to pick up the same within this
period, the reservation stands cancelled.

Loss of / Damage to Library Materials

Loss of library book(s) has to be reported immediately to
the Library.

·Overdue
fine, if any will be charged till the loss of book(s) is reported. If the
original book is returned after reporting it lost, the fine will be
calculated till the date of its return.

·Borrower
will have to replace the book, if lost/damaged with latest edition within
45 days from reporting, along with overdue charges.

·In case borrower is
leaving the Institute, s/he does not have the time to get for replacement; borrower
has to pay the cost of latest version of book + Rs.100/- as handling charges
provided the book is available in market.

·If
the lost book is out of stock / print or rare documents and if the borrower
is unable to replace it, he/she will have to pay three times the prevailing
cost of the book.

Vacation Issues (Winter/Summer)

Student
members, except those completing their final semester program, can borrow
books during the vacation the (Winter/Summer) period as per the
entitlement. Before going on vacation, member has to make a formal request
to the Library for issuing it to vacation period / short period in vacation.
However Reader cannot claim as right to issue book for vacation. It shall
be issued on discretion of Library to see whether multiple copies are there
or whether it is demandable book etc., so that other students not suffer.

Personal Books

Library Members are
allowed to bring their personal books, Laptops and other reading materials
inside the Library. These items should bear the respective members name and
Roll Number. Members will have to produce these items at the Check Point to
stamp on personal books and make entry the details of personal reading materials
every time while entering to and leaving the Library.

Books Issued to
Members

Members are allowed
to bring in Library books already issued on their name for reference
purpose. These will have to be produced / fill up the Prescribed Check slip
at the Check Point for verification of dates etc. every time while entering
in and leaving of the Library.

No Dues/Clearance
Certificate:

Members
will be issued with „No Dues/Clearance Certificate“ only when all the
outstanding dues with respect to the borrowed books and overdue amount etc,
if any, are cleared.

Termination of
Membership

If any member is found "Violating library rules/misbehaving/misusing/mutilating/
stealing/cutting pages from a book’ etc, strict disciplinary action will be
taken against the member, in addition to withdrawing the library facility.

Circulation/Checkpoint
Rules :

·All
issue & return of Library materials are handled from the Circulation
Desk during its working hours. While returning the borrower has to handover
the book to the library staff and ensures its return in his/her account. Borrower
cannot claim its return if s/he left the book in any corner of the library.
Library is not responsible for issued book leaving in library premises.

·Borrowers
are requested to make sure that the books are properly issued or returned.

·Library
users are requested to bring their ID card while coming to the Library.

·The
borrower is requested to check the books & other reading materials
thoroughly for missing pages, chapters, any damages, markings etc. before
borrowing.

·No book
in damaged conditions may be accepted from the borrower. Mutilated or
spoiled books may have to be replaced by the borrower.

·The borrowing
facility can be restricted or suspended in case of misbehaviour or misuse
of the Library facilities/materials.

·rary
materials will be issued/returned, only if borrower shows the ID Card at
the circulation Desk.

·The
Institute ID Card used for borrowing Library materials is not transferable
and must be produced whenever requested by Library staff.

·Members
are held responsible for all items issued on their name, until they are
returned by the respective members to the Library.

·Latest
issues of journals/magazines are not issued out.

·Materials
designated as Newspapers are not issued out.

·Faculty
and staff going on long leave, with or without salary, deputation, study
leave, or extraordinary leave will have to return all borrowed materials
before leaving the institute.

·No
material from the Library should be taken out without proper issue/
recording. Any type of violation may lead to a disciplinary action.

·The
library users must keep their bags and other personal belongings outside
the library in the Property Counters

·All the
users will present themselves for a Check at the 'Check Point' while going
out of the library to ensure that they take out only checked out documents
from the library.

·When a
reader takes 'issued books' inside the library not for returning but for
consultation, pleasedo enterat the 'Check Point' on the
prescribed 'Check Slip'. While taking out this issued document, please
strike off the entry earlier made you.