In City Council:

January 5, 2009

TYLERCITY COUNCIL MINUTES

January 5, 2009

1.The regularly scheduled meeting of the Tyler City Council was called to order at 7:00 p.m., on January 5, 2009 at the Tyler Fire Hall.Mayor Lutterman and Council Members Denney, Mundt, and Clark present.Thomsen was absent.Staff Present: Ibisch, Stanek, Petersen, and Spindler. Guests Present: Erick Harper.

2.The agenda, and December 1, 2008 minutes were unanimously approved by the Council.The agenda had two alterations.The City Administrator Performance Review was moved to the last position and an addition section was added.It was titled Loose Ends and was number 16 on the agenda.

3.In the Public Express, Erick Harper discussed the fact that the personnel committee mistakenly gave Jan a 2% raise whereas he felt that they intended to give her more.He noted that even though she was retiring, she still came to work everyday and he felt that it should be higher.The council discussed it and decided to handle it under the Administrator’s report section.

4.Kullen Stanek made a presentation that discussed the new valuations of the City owned property and how the LMCIT rates would be going up in October.He suggested taking the additional coverage allowed by the LMCIT.He felt that since the city would be paying in the Fall of 2009 anyway, they should take advantage of the opportunity afforded them by the LMC and get the higher coverage now.The council discussed the matter at length.Mundt questioned when the last on site visit was made by the LMC.Stanek said that it was usually every 10 years or so, however he noted that he had been unable to find a record of the last time that it had occurred.Mundt dais he was surprised at the amount that the valuation of the hospital property jumped.It went from about 5 million to about 10 million.The council felt that this jump was indeed quite high.The council also felt the valuation of the contents of the City Hall was high.They asked Stanek to attempt to negotiate that amount down.Motion by Mundt to accept the new valuations, second by Clark.Passed unanimously.

5.After discussion Clark motioned to appoint the following as the annual appointments and designations for 2009:

Budget CommitteeDenney and Mundt

Investment CommitteeDenney and Mundt

Personnel CommitteeClark and Lutterman

Public Safety CommitteeThomsen

Library BoardClark

Parks and RecreationMundt

TRED RepresentativesClark and Thomsen

Utility CommissionLutterman, Ibisch, Beck, Lyle Lamote, Ron Carr

Acting MayorDenney

Airport CommissionerMundt

Street CommissionerLutterman

Civil Defense DirectorThomsen

Fire ChiefRich Borresen

Official NewspaperTyler Tribute

Official DepositoriesCitizen’s State Bank

First Independent Bank

Seconded by Mundt and approved unanimously.

6.Ibisch stated that only one bid was received for snow removal at the airport, which was from Wayne Pearson for $117.50 per hour. Lutterman motioned to hire Wayne Pearson at $117.50 per hour to remove snow at the airport.Seconded by Mundt and approved unanimously.

7.Spindler gave the monthly police report where he stated that the police department received numerous calls for service last month.Those calls included: a number vehicle traffic accidents, speeding tickets, and a drug offence.

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8.Ibisch informed the council of the Tyler Golf Club’s request to renew their 3.2 percent malt liquor license. The council decided not to take action until the next meeting in February. They also requested that the Golf Club send a representative to the February council meeting.

9.Petersen gave the monthly TRED report and also discussed the Golf Course lease.He indicated that he would get the tax information for the golf course for the next council meeting.

10.Beck was unable to be in attendance at the meeting due to a water main problem. He dropped a written report.Additionally, Ibisch noted that Beck would like permission to get bids for a small mower and also to replace the 1951 lawn tractor currently in use. The council gave permission for Beck to seek quotes on the two items.

11.Ibisch made his report and it is on file. After discussion a motion was made by Clark, and seconded by Lutterman to make Jan Nielsen’s raise 3% retroactive to January 1. Motion passed unanimously.

12.The Council discussed the existence of the Administrator position.Lutterman felt that the position should be eliminated and that a City Clerk/Office Manager would suffice.Clark concurred.Lutterman discussed merging the Administrator position with that of billing clerk.Mundt did not feel that now was the right time to get rid of this position.Denney felt that it was important to maintain the education level criteria for the position and that if a merger occurred, it would mean that the education level would not be as high.Lutterman noted that that was part of the reason he wanted the change.He felt that the new position could be paid at a lower level and that that would save money.Lutterman moved to eliminate the Administrator position, Clark seconded.Motion failed with Lutterman and Clark voting yea, and Denney and Mundt voting no.

13.Mundt talked about a variety of topics including the Stony Point Campground.

14.Lutterman moved to close the meeting for Performance Review for the City Administrator, Denney seconded.Motion passed unanimously. Meeting was closed at 9:30 pm.

15.Meeting was reopened at 9:55 pm.Motion was made by Lutterman and seconded by Denney to allow the Personnel Committee to meet with the City Administrator to do his performance review.Motion passed unanimously.

16.Motion by Mundt to approve the bills.Seconded by Denney and approved unanimously. The council again reminded staff that they wanted city money spent at a variety of businesses.

17.There being no further business before the Council, Mayor Lutterman adjourned the meeting at 10:05 p.m.