The Ontario Cycling Association (OCA) is the provincial governing body for the sport of cycling in Ontario. We are seeking an Administrative Coordinator to assist in our office for 24 hours (3 days) a week.

The Administrative Coordinator contributes to the efficient day-to-day operations of the OCA office, and supports the work of management, and other staff as assigned.

The Administrative Assistant reports to the Operations Manager.

Key Accountabilities:

The Administrative Assistant is required to perform a range of duties including, but not limited to:

Reception• Answer general phone inquiries in a professional and courteous manner• Direct phone inquiries to the appropriate staff member• Reply to general information requests with the accurate information• Greet visitors to the organization in a professional and friendly manner

Office Administration• Use computer word processing, spreadsheet, and database software• Forward incoming general e-mails to the appropriate staff member• Relay voice mail from the general mailbox to the appropriate staff member• Data entry and upkeep of the organization's databases, ensuring a high level of accuracy• Play an integral role in the management of the OCA’s affiliated club program• Provide administrative support to management and other staff

Key Attributes• Proficiency in the use of computer programs for: Microsoft Office Suite (Word, Outlook, Excel), Internet• Experience with database management an asset• Ability to maintain positive working relationships with others, both internally and externally• Excellent oral and written communication skills• Ability to anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations• Abilty to work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary• Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions