Ad Hoc Capitol Task Force / final recommendations

Historic Capitol Task Force Historic Capitol Complex Project Historic Preservation Considerations James Garrison, State Historic Preservation Officer 11 December 2007
With regard to current historic preservation policy and standards, the Historic Capitol and further development of the Capitol Complex should, to the greatest extent possible, meet the following objectives: 1. Since the Historic Capitol is recognized as a key architectural resource of the state, its significance and integrity should be preserved as part of any development and use plan. 2. Evaluation of the existing condition, integrity and significance of all Capitol Complex buildings should be included in the "Architectural Program." 3. All work on the Historic Capitol should meet the Secretary of the Interior's Standards for Restoration and/or Rehabilitation. 4. All additions or new facilities within the Capitol Complex should defer to the Historic Capitol; this includes not constructing any buildings or structures directly to the east of the Historic Capitol, not constructing any buildings taller than the Historic Capitol, not directly copying the architectural style of the Historic Capitol and, to the greatest extent possible, developing the site with a strong sense of symmetry and axiality. 5. The Historic Capitol should remain the terminal focal point of Washington Street as a key element of the Governmental Mall Plan.
Ad Hoc Capitol Task Force Goals
In order to accurately fulfill our purpose as set forth by the President of the Senate and the Speaker of the House, the Ad Hoc Capitol Task Force adopted the following goals. 1. Recommend preparation of a comprehensive planning and feasibility cost analysis for expansion of the Capitol complex by expansion or replacement of 1960 House & Senate buildings. Underlying this goal is the need to increase meeting, conference and office space to conduct legislative functions in a safe, efficient and cost effective manor. Improved public access and communication among members is essential as is the need to enhance technological capabilities. In order to best maintain the integrity of the historic Capitol, the recommendation will request, to the extent possible, adherence to the five preservation considerations contained in Mr. Garrison's memo dated December 11, 2007. 2. Identify available immediate, perhaps even temporary, opportunities for meeting space within the historic Capitol for legislative, executive and constituent purposes that do not impact the current functions of the State Capitol Museum, exhibits or tours, with cost estimates as necessary. 3. Enhance museum features within the historic Capitol and promote educational opportunities for students, residents and visitors of Arizona.
Ad Hoc Capitol Task Force Recommendations
In response to your letter dated November 1, 2007, the Ad Hoc Capitol Task Force offers the following recommendations: Overall 1. The Task Force recommends the completion of a comprehensive planning, feasibility and cost analysis in preparation for the expansion or replacement of the current House of Representatives and Senate buildings. It is our conclusion that these buildings are wholly inadequate to meet the needs of the future of the state, and are only barely adequate to meet current needs. There are a number of reasons underlying this recommendation, including: � Enhancing the role of technology to permit the legislative process to operate more smoothly and more quickly, and to facilitate greater participation by the public; � Increasing public meeting, conference and office space to accommodate the greatest levels of public participation; � Incorporating changes to allow legislative business to be conducted in a safe and secure environment, while at the same time ensuring that this business occurs efficiently and in a cost effective way; � Improving public access to and communication among members. 2. In order to preserve the integrity of the historic Capitol, all future activity should take into consideration the five preservation guidelines contained in Mr. Garrison's memo of December 11, 2007 (see attached). 3. Immediate opportunities should be identified for conference and office space within the historic Capitol to permit legislative, executive and public purposes. 4. The Capitol Museum, exhibits and tours are an important part of the Capitol experience and these features within the historic Capitol should continue to be utilized to promote educational opportunities for students, residents and visitors of Arizona. 5. Efforts should begin to utilize the old Senate Chambers, currently available conference space and located within the historic Capitol building, and the old Supreme Court Chambers, located within the 1938 Capitol addition. However, it is important to once again emphasize that, while the historic building is able to handle certain other uses structurally, these efforts in no way constitute a long-term solution to the need to rebuild the House and the Senate. 6. The Capitol Complex Project should be recommended as a signature Centennial Legacy Project to the Arizona Historical Advisory Commission with the museum educational and public program functions as critical aspects of the project.
The Task Force has identified the following space for possible relocation or conversion to other uses: First Floor: 1. The space used for mechanical equipment in room 103 can be remodeled to allow for direct access from the hallway into those and adjacent rooms. 2. The north side of the first floor can be converted to legislative and/or public needs. Some possible renovations and uses are as follows: � The space currently known as the Ice Cream Parlor, room 107, can be converted into a more accessible space for social gatherings both large and small. Upgrades would include mechanical and acoustic modifications to the existing climate control system. � Rehabilitate rooms 109 and 110, now occupied by the Museum Director's office, and room 108, now occupied by the Museum Store. The Director's office could be moved to room 308 on the third floor of the building, which needs restoration prior to use as a double office. � The Gratitude Train exhibit could be moved from room 104 to room 316, which will become available in summer 2008. � The Museum Store could then be moved to rooms 103 and 104, the space now occupied by the Gratitude Train exhibit. � The state's Centennial Office, currently located in room 101, could be moved to room 302 on the third floor, which needs restoration. � The south side of the first floor would be used for museum space. (See notes about the Museum Store, Gratitude Train and Centennial Office above). A Visitor Center should be established in 101, the current Centennial Office. Second Floor: 1. The space used for mechanical equipment in room 203 can be remodeled to allow for direct access from the hallway into those and adjacent rooms. Third Floor: 1. While the old Senate Chambers are currently available as a conference room, its functionality could be enhanced with restorations that make it suitable for other uses. 2. The offices encircling the old Senate Chambers would be renovated and converted into offices or small conference rooms. 3. Restore room (308) to house the relocated Museum Director and assistant. 4. Relocate the Gratitude Train exhibit to room 316, which does not need restoration. 5. Restore room 302 to house the state's Centennial Office.
2
Fourth Floor: 1. Restore the old Senate Gallery for public use. Exterior: Immediate consideration should be given to altering the small dirt and gravel area at the eastern base of the historical Capitol with landscaping more suitable to the courtyard. Furthermore, landscape modifications should be explored that enhance the public use of Wesley Bolin Plaza and visually link the Capitol buildings to the surrounding area. General Considerations: The building elevators are unreliable and are too small. Concerns regarding historical preservation preclude the installation of modern elevators; however, reliability issues may become a concern if the rooms on the third floor are to be used.
3
AD HOC CAPITOL TASK FORCE
January 14, 2008
The Honorable Timothy S. Bee President of the Senate 1700 West Washington Phoenix, AZ 85007 Dear President Bee: Thank you for the opportunity to serve as Chairman of the Ad Hoc Capitol Task Force. I am pleased to submit the attached report. It was a pleasure to work with such an energetic and dedicated group of Arizonans. Our meetings were very well attended and the Task Force members conducted their discussions with decorum and an obvious drive to fulfill our purpose. I commend the Task Force members as well as the nonmember professionals who gave so freely of their time and experience, namely Tom Knapp of TRK Architecture and Facilities Management, Inc.; Paul Scott of Caruso Turley Scott, Inc.; and Dean Wellington Reiter, Arizona State University College of Design. In summary and in fulfilling its purpose, the Task Force suggests the following: While converting the entire historic Arizona Capitol into a functioning building for legislative and governmental uses may not be practical, there are ways to enhance the building's functionality in a cost efficient manner. In addition to currently available conference space, certain rooms and spaces within the building can be restored and museum exhibits moved to provide additional space to the Legislature while retaining the features of the current Capitol museum. The Task Force recommendations for legislative uses are mostly viewed by the Task Force as a temporary solution to a building and space problem that can only be solved through the expansion or replacement of the current House and Senate legislative buildings. There are a number of ways the identified spaces can be used. We have attempted to give you some suggestions for those uses.
The Honorable Timothy S. Bee January 14, 2008 Page 2 Please see the attached documents for details and budgetary costs. Again, thank you for the opportunity. If you have any questions, please advise. Sincerely,
Brenda Burns, Chairman Ad Hoc Capitol Task Force BB/jas cc: Task Force Members Tom Knapp Paul Scott Dean Wellington Reiter Attachments: Task Force Goals Task Force Recommendations Preliminary Budgets for Improvements Five Preservation Guidelines Historic Capitol Floor Plan
Preliminary Budgets for Capitol Improvements
Planning Fees 15% 43,875 5,850 25,098 13,668 7,151 32,963 3,282 10,500 7,275 6,405 3,600 -
1st Floor Upgrade Elevator Ice Parlor Rehab Gift Shop & Offices to Legislature Centennial Office to Visitor's Center Convert Exhibit Rooms to Gift Shop 2nd Floor Modify Access to Exhibit Room 3rd Floor Chamber to Meeting/Hearing Room Convert storage rooms to Meeting Rooms Finish Restoration for Museum Dir & Assist Finish Restoration for Centennial Office 4th Floor Balcony load study Balcony improvements Total
Construction Budget 292,500 39,000 114,322 30,000 91,121 47,676 75,000 10,383 47,000 47,000 24,000
Furniture Budget 50,000 -
Voice & Data 3,000 -
Other -
Sub-total 292,500 39,000 167,322 30,000 91,121 47,676 219,750 21,883 70,000 48,500 42,700 24,000 -
Total 336,375 44,850 192,421 30,000 104,790 54,827 252,713 25,165 80,500 55,775 49,105 27,600 -
Quantity 1 1 1 1 1 1 1 4 1 1 1 1
100,000 10,000 20,000
20,000 1,500 3,000 1,500 -
24,750 42,700 -
-
Preliminary Budgets for Capitol Improvements
Budget 336,375 44,850 192,421 30,000 104,790 54,827 252,713 100,662 80,500 55,775 49,105 27,600 1,329,617

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Historic Capitol Task Force Historic Capitol Complex Project Historic Preservation Considerations James Garrison, State Historic Preservation Officer 11 December 2007
With regard to current historic preservation policy and standards, the Historic Capitol and further development of the Capitol Complex should, to the greatest extent possible, meet the following objectives: 1. Since the Historic Capitol is recognized as a key architectural resource of the state, its significance and integrity should be preserved as part of any development and use plan. 2. Evaluation of the existing condition, integrity and significance of all Capitol Complex buildings should be included in the "Architectural Program." 3. All work on the Historic Capitol should meet the Secretary of the Interior's Standards for Restoration and/or Rehabilitation. 4. All additions or new facilities within the Capitol Complex should defer to the Historic Capitol; this includes not constructing any buildings or structures directly to the east of the Historic Capitol, not constructing any buildings taller than the Historic Capitol, not directly copying the architectural style of the Historic Capitol and, to the greatest extent possible, developing the site with a strong sense of symmetry and axiality. 5. The Historic Capitol should remain the terminal focal point of Washington Street as a key element of the Governmental Mall Plan.
Ad Hoc Capitol Task Force Goals
In order to accurately fulfill our purpose as set forth by the President of the Senate and the Speaker of the House, the Ad Hoc Capitol Task Force adopted the following goals. 1. Recommend preparation of a comprehensive planning and feasibility cost analysis for expansion of the Capitol complex by expansion or replacement of 1960 House & Senate buildings. Underlying this goal is the need to increase meeting, conference and office space to conduct legislative functions in a safe, efficient and cost effective manor. Improved public access and communication among members is essential as is the need to enhance technological capabilities. In order to best maintain the integrity of the historic Capitol, the recommendation will request, to the extent possible, adherence to the five preservation considerations contained in Mr. Garrison's memo dated December 11, 2007. 2. Identify available immediate, perhaps even temporary, opportunities for meeting space within the historic Capitol for legislative, executive and constituent purposes that do not impact the current functions of the State Capitol Museum, exhibits or tours, with cost estimates as necessary. 3. Enhance museum features within the historic Capitol and promote educational opportunities for students, residents and visitors of Arizona.
Ad Hoc Capitol Task Force Recommendations
In response to your letter dated November 1, 2007, the Ad Hoc Capitol Task Force offers the following recommendations: Overall 1. The Task Force recommends the completion of a comprehensive planning, feasibility and cost analysis in preparation for the expansion or replacement of the current House of Representatives and Senate buildings. It is our conclusion that these buildings are wholly inadequate to meet the needs of the future of the state, and are only barely adequate to meet current needs. There are a number of reasons underlying this recommendation, including: � Enhancing the role of technology to permit the legislative process to operate more smoothly and more quickly, and to facilitate greater participation by the public; � Increasing public meeting, conference and office space to accommodate the greatest levels of public participation; � Incorporating changes to allow legislative business to be conducted in a safe and secure environment, while at the same time ensuring that this business occurs efficiently and in a cost effective way; � Improving public access to and communication among members. 2. In order to preserve the integrity of the historic Capitol, all future activity should take into consideration the five preservation guidelines contained in Mr. Garrison's memo of December 11, 2007 (see attached). 3. Immediate opportunities should be identified for conference and office space within the historic Capitol to permit legislative, executive and public purposes. 4. The Capitol Museum, exhibits and tours are an important part of the Capitol experience and these features within the historic Capitol should continue to be utilized to promote educational opportunities for students, residents and visitors of Arizona. 5. Efforts should begin to utilize the old Senate Chambers, currently available conference space and located within the historic Capitol building, and the old Supreme Court Chambers, located within the 1938 Capitol addition. However, it is important to once again emphasize that, while the historic building is able to handle certain other uses structurally, these efforts in no way constitute a long-term solution to the need to rebuild the House and the Senate. 6. The Capitol Complex Project should be recommended as a signature Centennial Legacy Project to the Arizona Historical Advisory Commission with the museum educational and public program functions as critical aspects of the project.
The Task Force has identified the following space for possible relocation or conversion to other uses: First Floor: 1. The space used for mechanical equipment in room 103 can be remodeled to allow for direct access from the hallway into those and adjacent rooms. 2. The north side of the first floor can be converted to legislative and/or public needs. Some possible renovations and uses are as follows: � The space currently known as the Ice Cream Parlor, room 107, can be converted into a more accessible space for social gatherings both large and small. Upgrades would include mechanical and acoustic modifications to the existing climate control system. � Rehabilitate rooms 109 and 110, now occupied by the Museum Director's office, and room 108, now occupied by the Museum Store. The Director's office could be moved to room 308 on the third floor of the building, which needs restoration prior to use as a double office. � The Gratitude Train exhibit could be moved from room 104 to room 316, which will become available in summer 2008. � The Museum Store could then be moved to rooms 103 and 104, the space now occupied by the Gratitude Train exhibit. � The state's Centennial Office, currently located in room 101, could be moved to room 302 on the third floor, which needs restoration. � The south side of the first floor would be used for museum space. (See notes about the Museum Store, Gratitude Train and Centennial Office above). A Visitor Center should be established in 101, the current Centennial Office. Second Floor: 1. The space used for mechanical equipment in room 203 can be remodeled to allow for direct access from the hallway into those and adjacent rooms. Third Floor: 1. While the old Senate Chambers are currently available as a conference room, its functionality could be enhanced with restorations that make it suitable for other uses. 2. The offices encircling the old Senate Chambers would be renovated and converted into offices or small conference rooms. 3. Restore room (308) to house the relocated Museum Director and assistant. 4. Relocate the Gratitude Train exhibit to room 316, which does not need restoration. 5. Restore room 302 to house the state's Centennial Office.
2
Fourth Floor: 1. Restore the old Senate Gallery for public use. Exterior: Immediate consideration should be given to altering the small dirt and gravel area at the eastern base of the historical Capitol with landscaping more suitable to the courtyard. Furthermore, landscape modifications should be explored that enhance the public use of Wesley Bolin Plaza and visually link the Capitol buildings to the surrounding area. General Considerations: The building elevators are unreliable and are too small. Concerns regarding historical preservation preclude the installation of modern elevators; however, reliability issues may become a concern if the rooms on the third floor are to be used.
3
AD HOC CAPITOL TASK FORCE
January 14, 2008
The Honorable Timothy S. Bee President of the Senate 1700 West Washington Phoenix, AZ 85007 Dear President Bee: Thank you for the opportunity to serve as Chairman of the Ad Hoc Capitol Task Force. I am pleased to submit the attached report. It was a pleasure to work with such an energetic and dedicated group of Arizonans. Our meetings were very well attended and the Task Force members conducted their discussions with decorum and an obvious drive to fulfill our purpose. I commend the Task Force members as well as the nonmember professionals who gave so freely of their time and experience, namely Tom Knapp of TRK Architecture and Facilities Management, Inc.; Paul Scott of Caruso Turley Scott, Inc.; and Dean Wellington Reiter, Arizona State University College of Design. In summary and in fulfilling its purpose, the Task Force suggests the following: While converting the entire historic Arizona Capitol into a functioning building for legislative and governmental uses may not be practical, there are ways to enhance the building's functionality in a cost efficient manner. In addition to currently available conference space, certain rooms and spaces within the building can be restored and museum exhibits moved to provide additional space to the Legislature while retaining the features of the current Capitol museum. The Task Force recommendations for legislative uses are mostly viewed by the Task Force as a temporary solution to a building and space problem that can only be solved through the expansion or replacement of the current House and Senate legislative buildings. There are a number of ways the identified spaces can be used. We have attempted to give you some suggestions for those uses.
The Honorable Timothy S. Bee January 14, 2008 Page 2 Please see the attached documents for details and budgetary costs. Again, thank you for the opportunity. If you have any questions, please advise. Sincerely,
Brenda Burns, Chairman Ad Hoc Capitol Task Force BB/jas cc: Task Force Members Tom Knapp Paul Scott Dean Wellington Reiter Attachments: Task Force Goals Task Force Recommendations Preliminary Budgets for Improvements Five Preservation Guidelines Historic Capitol Floor Plan
Preliminary Budgets for Capitol Improvements
Planning Fees 15% 43,875 5,850 25,098 13,668 7,151 32,963 3,282 10,500 7,275 6,405 3,600 -
1st Floor Upgrade Elevator Ice Parlor Rehab Gift Shop & Offices to Legislature Centennial Office to Visitor's Center Convert Exhibit Rooms to Gift Shop 2nd Floor Modify Access to Exhibit Room 3rd Floor Chamber to Meeting/Hearing Room Convert storage rooms to Meeting Rooms Finish Restoration for Museum Dir & Assist Finish Restoration for Centennial Office 4th Floor Balcony load study Balcony improvements Total
Construction Budget 292,500 39,000 114,322 30,000 91,121 47,676 75,000 10,383 47,000 47,000 24,000
Furniture Budget 50,000 -
Voice & Data 3,000 -
Other -
Sub-total 292,500 39,000 167,322 30,000 91,121 47,676 219,750 21,883 70,000 48,500 42,700 24,000 -
Total 336,375 44,850 192,421 30,000 104,790 54,827 252,713 25,165 80,500 55,775 49,105 27,600 -
Quantity 1 1 1 1 1 1 1 4 1 1 1 1
100,000 10,000 20,000
20,000 1,500 3,000 1,500 -
24,750 42,700 -
-
Preliminary Budgets for Capitol Improvements
Budget 336,375 44,850 192,421 30,000 104,790 54,827 252,713 100,662 80,500 55,775 49,105 27,600 1,329,617