The
use of electronic document trading is on the increase. Document
transfers may be a recent requirement of your larger trading partners,
or you may want to offer the option as a cost-saving measure. Your
trading partners might have different document requirements and
may even dictate your choice of EDI or other communications software.
How can you meet your electronic document needs without excess cost
or complexity?

Get
SouthWare DocTransfer™. DocTransfer serves as the interface between
your SouthWare® system and document “flat” files, a common transfer
file format for exchanging documents. With DocTransfer’s features
you may easily create and import document transfer files so that
you can electronically exchange selected documents with your trading
partners. You can:

Directly
exchange documents with customers and vendors who also use the
SouthWare Excellence Series™. This allows you to avoid the expense
of extra software on SouthWare-to-SouthWare type exchanges.

Interface
your SouthWare documents with EDI software so that you can exchange
EDI documents with customers and vendors. Any EDI software with
a good mapping utility can map to the standard SouthWare flat
files.

Transfer
other documents that can be processed with the DocTransfer Type
features.

The
actual transmission of the document transfer files is left up to
you or your other software product(s) (such as EDI software) so
that it may be customized for each trading partner. DocTransfer’s
job is to simplify the actual creation or importing of data from
the transfer files.

If
you want the ability and flexibility to handle electronic document
transfers, get SouthWare DocTransfer™.

Flexible
Handling of Document Files
• “Extra” records for outbound documents can include Extended Data™
fields, text lines, or literals
• Use of ImportMate II™ formats for inbound documents allows customization
for differences between trading partners
• Followup Object for each transfer allows for file archiving and/or
start up of a transfer process such as EDI translation or communication
• File names can include variables such as customer number, vendor
number, or document number

Sample
situations you will be able to handle include:

• Creating
a purchase order transfer file to send to your vendor • Creating
an invoice transfer file to send to a customer
• Turning a customer’s purchase order document file into a sales
order
• Turning a vendor’s invoice file into an A/P invoice
• Invoking an operating system command after creating a file to
copy/move the file and/or start a communications process or EDI
translation
• Customizing the process used for each trading partner
• Customizing the data sent or received from each trading partner

DocTransfer
is designed to use ImportMate II™ for inbound files. If you don’t
have ImportMate II™ you may create outbound Flat Files but won’t
be able to transfer inbound standard Flat Files into your system
unless you write custom programs.