From the Editor

Welcome to the Winter 2001 issue of CONSERline.

This issue of CONSERline focuses on the CONSER Publication
Pattern Initiative. CONSER took on a whole new world when it jumped
into the holdings arena, but the rewards are beginning to be felt.
More libraries are contributing and more records now contain publication
patterns, enabling cooperative sharing of this data. And new training
is now available as well in the form of an SCCTP course in Serial Holdings.

The Program recently welcomed its newest member: the University of
Chicago, one of the major research institutions in the U.S. And at
long last, the AACR revision is coming to a conclusion, but much work
remains for CONSER and BIBCO in determining how the changes to the
code will be implemented by the Program for Cooperative Cataloging.

-- Jean Hirons, CONSER Coordinator, Library of Congress

University of Chicago Joins
CONSER

The University
of Chicago Library (external link), one of America's largest and most comprehensive
research collections, has become CONSER's newest full member. With
special strengths in area studies, the classics, and the sciences,
Chicago expects to contribute eventually in all languages except
Chinese, Japanese, and Korean and in all subjects. Martin Runkle,
library director, says joining CONSER "rounds out" Chicago's participation
in the PCC and its general commitment to cooperative cataloging: "Having
benefited from the contributions of others to the CONSER program,
[the University of Chicago Library's catalogers] look forward to
making their own contributions to this program, both in the provision
of high-quality records and in the shaping of national policy for
serials." In addition to a history as a NACO, BIBCO, and SACO contributor,
Chicago has led or participated in several CIC cooperative endeavors,
such as the ARTFL cataloging project. Judith Nadler, associate library
director, will be the University of Chicago's policy representative
to CONSER. E. Renette Davis, head of Serials and Digital Resources
Cataloging, will be joining the Operations Committee. Hoda Fateen
at the Library of Congress will be helping Chicago staff as they
start making contributions to CONSER.

CONSER Publication Pattern
Initiative Sets New Goals

The CONSER Publication Patterns Initiative received a boost of energy
at the meeting of the CONSER Task Force on Publication Patterns and
Holdings in January. A concerted effort to increase the number of CONSER
records containing patterns was agreed to, with an ambitious goal set
for 1000 patterns contributed by participants by the ALA annual meeting
in June. More institutions have been recruited and interest in the
initiative is being raised in many circles. The latest milestone is
the load of the Harvard pattern data (see below).

The mission of the CONSER initiative is to promote use of the MARC
21 Format for Holdings Data (MFHD) in order that publication pattern
data can be cooperatively created and shared among users of different
library systems. The CONSER Task Force on Patterns and Holdings is
the guiding force for the initiative, setting goals and monitoring
achievements. Those collaborating in the effort include libraries with
CONSER authorization to modify records, representatives from the major
library systems, MARC holdings experts, OCLC and RLIN staff, and representatives
of major subscription agencies. Sally Sinn (National Agriculture Library)
chairs the task force.

The key goal is a two-year pilot to add pattern data to CONSER and
non-CONSER records on OCLC. Adding this data to bibliographic records,
will, hopefully, one day make it possible to upload the data directly
into a local system to create the predictive check-in record. One system,
VTLS's Virtua system, can now accommodate the data. Other system vendors
are working with initiative participants to find ways to make the uploading
and downloading of this data feasible. Diane Hillmann (Cornell) is
leading the pilot.

The role of the library systems is integral to the success of the
initiative. Linda Miller (LC) is leading a subgroup whose task is to
focus on the MARC format, its use by system vendors, and needed improvements.
To that end, the group completed an initial survey
of vendors to determine compliance with the MFHD. To date, only
summary data is available, but the group would like to see individual
system data be made available and maintained by each vendor. Miller's
group is also working with MARBI to seek changes to the format and
a new subfield was approved last year that will accommodate Roman numerals
and other forms of non-Arabic enumeration.

One of the major challenges to the effort is the current workflow
in libraries. Often the people who handle check-in and holdings are
not those who would be able to update or add to CONSER records. James
Castrataro (Indiana University) is leading a Workflow Task Group which
will explore potential changes and develop "best practices" for various
size libraries.

In support of the pilot, documentation has been created by Frieda
Rosenberg (University of North Carolina, Chapel Hill) with the help
of Ellen Rappaport (Albany Law School), Ruth Haas (Harvard), and Hillmann.
The Guidelines
for Input of Captions/Patterns and Holdings Data are available
on the CONSER web site. In addition, Rosenberg recently completed work
on the Serial Holdings Workshop for the Serials Cataloging Cooperative
Training Program (see related article). Pattern
participants will also meet during the annual meetings of the North
American Serials Interest Group and ALA in informal workshops that
will provide a forum for questions and answers.

The role of the utilities has been crucial. OCLC's support has included
the definition of field 891 into which pattern and holdings data is
added in OCLC, the completion of the Harvard load, and the creation
of a very useful macro.
The macro was suggested by participant Ann Ercelawn (Vanderbilt) and
created by Robert Bremer (OCLC). It creates the 891 fields from existing
data in the bibliographic record within seconds! While it often requires
some editing, the macro is a great time-saver and is making it possible
for increased contributions. Rich Greene is the OCLC representative
and Ed Glazier serves as the RLIN representative.

The last goal is to further publicize the initiative and its mission.
A bibliography of published articles has been added and further articles
will be written. Look for an article in the OCLC Newsletter this
spring. CONSER participants are also contributing to an ALA preconference
on the MARC holdings format being organized by Linda Miller. A discussion
of the CONSER effort along with demonstrations will be a feature of
the one-day session.

Much is happening; much remains to be accomplished. However, major
milestones have been achieved and there is increased visibility of
the CONSER effort. There is renewed energy among participants and enthusiasm
is high. Complete
information on the initiative is available on its home
page at the CONSER Web site.

-- Jean Hirons (LC)

OCLC Loads Harvard Pattern/Holdings
Data to CONSER Records

A major milestone in the CONSER Publication Pattern Initiative occurred
on February 27, 2001 when OCLC loaded publication pattern and related
holdings data from Harvard to 39,491 CONSER records. The load has been
a goal for those working on the project since its inception in 1999.

The pattern and holdings data is being added to field 891, an OCLC-defined
field that imbeds MARC 21 fields 853 and 863 within a subfield $9.
Those viewing records on OCLC will see the data in field 891. However,
distributed records will have the 891 stripped and will contain the
MARC 21 fields, along with an 852 field containing the phrase "universal
pattern."

Data included in CONSER records will normally include one 891/853
and 891/863 pair; however, in cases where the frequency or numbering
has changed, multiple pairs may be present. The "holdings" are
limited to the first issue to which each pattern applies. According
to Ruth Haas at Harvard, not all of the data will include the complete
pattern information because many of the Harvard libraries have yet
to use predictive check-in. In many cases, the 853 fields will include
only the caption subfields and a related 863 field. In other cases,
all of the pattern subfields will be found. A subfield $x "provisional" will
be included in the 863 field to indicate that the information given
in the pattern portion may be incomplete.

According to Sally Sinn, Chair of the CONSER Task Force on Publication
Patterns and Holdings, "this is an important step forward for
a project designed to eliminate the costly redundant effort to create
this data in each new system installation." Jean Hirons, CONSER
Coordinator, hopes that "the inclusion of the Harvard data will
promote the idea that this information should become standard in CONSER
records. The large bulk of records will also enable systems to experiment
with loading it into their check-in modules and for libraries to use
the records for system implementation." Further loads are sought
and institutions with pattern data to share should contact CONSER (conser@loc.gov).

The records will be distributed through the MARC Distribution Service
but are not being loaded into LC's ILS at present. Examples of the
Harvard data can be found in OCLC records: OCLC#: 7748334 (LCCN 81-643689),
OCLC#: 6155013 (LCCN: 86-649025/NE), and OCLC#: 22971842 (LCCN: sn90-39476).

Rich Greene serves as OCLC's liaison to the CONSER initiative and
has overseen the load. Any questions about the load specifically should
be addressed to him (greenr@oclc.org).

-- Jean Hirons (LC)

The Publication Pattern
Initiative Pilot at the Library of Congress

At
the recent meeting of the CONSER Task Force on Publication Patterns
and Holdings, Diane Hillmann (Cornell) made an interesting analogy.
According to Hillmann, we are now in the initial stage of creation
of a database of publication pattern data, a stage that is similar
to the early 1970s when libraries first began creating bibliographic
records in OCLC. What seemed then to individual participants as an
enormous commitment of money and time, with uncertain benefits, quickly
burgeoned into our shared utility databases from which we all now greatly
benefit. It is exciting to think that the inclusion of pattern and
holdings data may have the same impact on the work of librarians interested
in the acquisition, check-in, and inventory control of serial publications
that the presence of bibliographic data in OCLC and RLIN has had on
the work of catalogers.

At the Library of Congress, the pilot could not have come at a worse
time. Staffing shortages coupled with coping with and adjusting to
a new online system just did not seem to offer any hope that LC could
participate in a significant way. However, because staff recognized
the importance and potential value of the Project, LC decided to start
small and expand later when we were better able to contribute.

To plan for the project, we considered experimenting with a dual approach
by: 1) having a limited number of catalogers input patterns directly
into OCLC at the point of cataloging, and by 2) having cataloging technicians
input standard patterns, i.e. recognizable by Voyager, into OCLC using
Voyager to create the MARC holdings string. It was thought that a dual
approach could provide valuable feedback as to when it would be most
desirable to add the data. To date, LC has been successful in implementing
the first approach but has still not implemented the second approach.
And, indeed, at this point LC is heavily leaning towards input at the
point of cataloging, since it is hoped that when the data becomes usable
by library systems, this will save time for technicians by allowing
them to be able to accept established patterns that have been added
to OCLC records and, thus, manually create fewer patterns.

The Library of Congress is now in a position to increase the number
of staff participating in the pilot and, following training in late
March, will begin inputting as many patterns as possible without compromising
normal expected cataloging output activities

Trainer Session Launches SCCTP
Serial Holdings Workshop

For
two days before last January's ALA Midwinter Meeting, twenty-nine volunteers
from the United States, Mexico, and Canada met at the Library of Congress
and became instructors for the Serials Cataloging Cooperative Training
Program's second course, the Serial Holdings Workshop. Sharon Wiles-Young
(Lehigh University), who gave a trial run of the workshop last November
at the University of Georgia, presented the new materials and helped
the prospective trainers see alternative ways of presenting and adapting
them in different situations. Cathy Kellum (OCLC) gave the group an
overview of principles for training, presentation, and workshop management.
The highlight of the event was the final practicum, in which teams
of new trainers planned workshop strategies to address a variety of
problem scenarios. The creativity and good humor demonstrated in that
exercise, together with the quality of the new workshop materials,
foreshadow success and popularity for the new SCCTP course.

Frieda Rosenberg (University of North Carolina, Chapel Hill) and Thom
Saudargas (College Center for Library Automation) authored the Serial
Holdings Workshop course materials, which are based on the MARC
21 Format for Holdings Data (MFHD) and ANSI/NISO Z39.71–1999 (external link). The workshop provides the basic
principles of creating holdings records and publication patterns, along
with information on why holdings are important and a brief background
of key standards. While the course is designed to serve staff who create
ho
August 17, 2011
anagers
and system designers who want to know more about MFHD and its uses.
The workshop includes exercises on creating formatted and free text
holdings and publication patterns and provides time for discussion
of local system implementation. The course materials are flexible and
may be adapted as a one day or a one and a half day workshop, depending
on local needs and preferences and on which optional sessions are selected.

Course
materials for the SCCTP Serial Holdings Workshop include an instructor
manual, a trainee manual, and a set of PowerPoint presentation slides.
These are available from the Cataloging Distribution Service at LC
only in electronic form, distributed over the Internet for downloading
and printing locally. See the CONSER/SCCTP Web
site for links to information on ordering the materials from CDS.
Contact CONSER (conser@loc.gov) if you are interested in sponsoring an SCCTP workshop.

Two other new SCCTP courses are being developed this year. An Advanced
Serials Cataloging Workshop is under preparation by Margaret Mering
(University of Nebraska) and Kristin Lindlan (University of Washington).
Steve Shadle (University of Washington) and Les Hawkins (Library of
Congress) are working on an Electronic Serials Cataloging Workshop.
There are tentative plans to hold train-the-trainer sessions for both
in New Orleans before the ALA 2002 Midwinter Meeting.

The PCC Standing Committee on Automation's Task
Group on Journals in Aggregator Databases continues to pursue vendor
creation of sets of cataloging records. The initial record set Ebsco
created has now been successfully loaded into a variety of OPACs: California
State University, Northridge; University of Wisconsin--Eau Claire;
Yale; and eight different online catalogs within the University System
of Maryland, including the global database of all USM libraries. These
implementations represent the application of both single- and separate-record
techniques. Yale has successfully demonstrated the feasibility of maintenance
by loading a subsequent set of the records.

In the upcoming year the task group will be assessing how applicable
the standards for serial "aggregator analytic" records would be for
monographic titles within aggregations. It will also be giving thought
to how the PCC might serve as a clearinghouse of information on the
existence and terms of availability for various record sets.

The aggregators task group has for some time been attempting to respond
to a need, often expressed by public service librarians, to consolidate
information about multiple manifestations of a resource into as few
bibliographic records as possible. For one thing, records in the sets
being created for aggregators include those fields libraries need for
deduplication against the existing hard-copy-version records in their
OPACs. Moreover, the task group has envisioned an approach covering
multiple aggregator versions of a given serial title by means of multiple
773 fields in a single bibliographic record. Even libraries that choose
the separate-record technique, because that makes loading and removing
of aggregator record sets easier for them, can reduce their creation
of "duplicate" records for the same title to a minimum.

In May 2000, the PCC Task Force on Multiple Manifestations of Electronic
Resources (home page at URL: http://www.loc.gov/aba/pcc/taskgroup/tgmuler.html)
was formed to identify the most common types of versions and reproductions
for textual resources as well as to determine which situations warranted
the creation of separate records. In the technical services realm there
is a tendency to split out different e-versions onto separate records,
so that staff can clearly identify a version they are interested in
borrowing, ordering, or having access to. Catalogers are recognizing
an increasing need not to lose time sifting through a growing accumulation
of records in a search for matching copy, however, so this preference
may be weakening somewhat.

The paper Michael Kaplan recently presented to the Library of Congress'
Conference on Bibliographic Control in the New Millennium (at URL: http://www.loc.gov/catdir/bibcontrol/kaplan_paper.html)
inspires hope that we might, with the aid of technology, harmonize
the public service need for unity of display among related e-versions
with the expediency of behind-the-scenes technical processing involving
discrete records. In its remaining two months, this task force could
examine what data would need to be in the separate version records
such that a programming effort could successfully assemble the correct "bibliographic
family." An interim report is located at URL: http://www.loc.gov/aba/pcc/taskgroup/tgmulerrpt.html.

-- John Riemer (UCLA)

AACR2 Seriality Revisions
Near Completion, Implementation Approaches

Having discharged and thanked its AACR Review Task Force, CONSER can
now glimpse on the horizon the fruition of years of coordinated effort
and is bracing itself for the prospect of getting what it wished for.
Final sets of responses and counter-responses on AACR2 revision proposals
related to seriality are coming in from library associations (including
a CC:DA task force), national libraries (including LC), and other international
stakeholders. Interesting developments have continued emerging until
the last; for example, last November's harmonization meeting among
AACR2, ISBD, and ISSN representatives produced important agreements
on major versus minor title changes for serials and those are being
incorporated into the proposed revisions. Consensus on key proposals
remains strong, however, and the Joint Steering Committee for Revision
of AACR is expected to finalize the seriality revisions at its April
meeting this year.

After adoption of the revised cataloging code will come the work of
implementing it, and CONSER has begun some of the necessary next steps
and is planning for others. Related MARC 21 proposals are being submitted
for consideration at the June MARBI meeting; among these are a new
code for integrating resources as a type of material and provisions
for repeatability of field 260. A new edition of the CONSER Cataloging
Manual, completely rewritten for the revised AACR2, will be
undertaken later this year. Course materials for the SCCTP Basic Serials
Cataloging Workshop will also be reviewed thoroughly and updated. Revisions
of the CONSER Editing Guide will also be necessary, but
may be made gradually as changes in MARC 21 are implemented. Training
the serials cataloging world, inside and outside CONSER, in the new
standards will be a priority. Workshops at major meetings during 2002,
such as ALA and NASIG conferences, seem likely.

The addition of rules for cataloging integrating resources is the
greatest of the upcoming AACR2 changes. Implementing those and related
MARC 21 proposals in the major bibliographic utilities and in the CONSER
and BIBCO programs may take years, and there remain significant questions
about division of responsibilities, record distribution, and maintenance.
To address those and to recommend appropriate documentation and training,
the PCC's standing committees on standards and on training have jointly
formed the Task
Group on Implementation of Integrating Resources, which includes
CONSER and BIBCO representatives. The task group will issue an interim
report before the BIBCO and CONSER operations committee meetings in
May and make its final recommendations this fall.

CONSER Documentation Update

Updates
to the CONSER Cataloging Manual and the CONSER Editing
Guide will be distributed this spring. CCM Update 11 (Fall 2000)
is the last update before a new edition of CCM is issued. It has changes
to Module 31, "Remote Access Computer File Serials," and was revised
with the assistance of the CONSER E-serial Specialist Group. Noteworthy
additions include CONSER's decision not to use recent LCRI 1.11A revisions
with respect to electronic serials, an interim policy on handling multiple
distributors of electronic text, and guidance on selecting and maintaining
URI's in 856 fields. The revised CCM Module 31, current through this
update, is available online on the CONSER Website, at URL: http://www.loc.gov/aba/pcc/conser/documents/Module31.pdf (PDF, 303 KB).
CEG Update 13 (Spring 2000) has, among other changes, new instructions
for inputting the restructured LC control number format implemented
this year and revised guidelines for creating records with vernacular
Chinese script, reflecting adoption of pinyin romanization. Course
materials for the new SCCTP Serial Holdings Workshop have also become
available from CDS; see the related
separate article in this issue of CONSERline.

-- Carroll Davis (LC)

CONSER People

Brian Schottlaender (University of California, San
Diego) has been named recipient of the 2001 Margaret Mann Citation.
He is being given the award primarily in recognition of his outstanding
service as ALA representative to the Joint Steering Committee for Revision
of AACR and for his contributions to the development of the Program
for Cooperative Cataloging. Schottlaender is a longtime friend of CONSER,
having chaired the CONSER and PCC Policy Committees during the time
when CONSER merged with the PCC and having led the group that defined
the CONSER core elements.

Some new faces have replaced departing friends on the CONSER Operations
Committee. Beth Jedlicka has become the operations
representative from the University of Georgia. She replaces John
Riemer, who left last year to become head of cataloging at
UCLA. Adriana Pilecky-Dekajlo moved to Endeavor Information
Systems late last year after many years of service at the Center for
Research Libraries and on the Operations Committee. Stephen
Early has joined the committee, taking her place as CRL's
representative. Margaret Smith is the new operations
representative from Saint Louis University Law Library. She replaces William
Toombs, who left for a position at Kenrick Seminary.