Contents

Approve costs

Approval tree

Under 1000 ZAR: BOARD MEMBER. Administrative support by (deputy) TREASURER1

Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) TREASURER

Above 15,000 ZAR: BOARD approval

Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

Approval procedure

Send the request + the quote to the WM ZA board mailing list.

Approvals are added as "reply to all".

Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.

Changes of more then 10% of the quote value need a full redoing of the approval procedure.

Flights, accomodation

Board members will insure that everybody travelling on WM ZA business will adhere to the WMF travel policy.