|''The current minimum criteria for becoming a [https://wiki.osmfoundation.org/wiki/Local_Chapters Local Chapter] are outlined [https://wiki.osmfoundation.org/wiki/Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter.3F here].''

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''Suggested points of discussion: ''

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* ''how established must a local organization be to be eligible to become a Local Chapter ''

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* ''how can we measure this as objectively as possible, and ''

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* ''how to handle applications from organizations that have a broader scope than just OSM.''

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''This topic will most likely be discussed during the July meeting, as well.''

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| ''Lead: Martijn''

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== Advisory Board - monthly update ==

== Advisory Board - monthly update ==

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== Potential closed portion of meeting ==

== Potential closed portion of meeting ==

=== Discussion of hosting and GDPR technical preparation ===

=== Discussion of hosting and GDPR technical preparation ===

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=== Processing Local Chapter applications from countries where it is difficult to show an established track record of activities building and supporting the OSM community ===

Not Present

Administrative

Previous minutes

Circular Resolutions

2018/Res8 Authorize LWG to publish privacy statement

2018/Res8 Authorize LWG to publish privacy statement

The GDPR requires that we explain to users how, and on what legal grounds, we process their data. This means we’ll have to have a “privacy statement” on our public-facing pages. The Licensing Working Group has prepared a preliminary version which is still missing some concrete details about log file retention but is good to publish. Suggestion to authorize LWG to publish this version, and also future updates unless they make significant changes in which case they would be expected to show them to us first.

to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions

Frederik

2018-04-19

to do a short writeup regarding the recent CiviCRM issues, which will be sent to experts who might be able to help

Frederik/Mikel

2018-03-15

to look at providing CiviCRM discount codes for State of the Map 2018. Will also look at how many people have already signed up and offer partial refund or suggest donation. # 2018-04-20 Update: CiviDiscount has been fixed by Tom.

to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications

Mikel

2018-01-25

to work on potential updates on the circulars' procedure to vote on # This is now linked to the 2018-05-24 Action Item about modifications to the Board Rules of Order

Mikel

2017-08-24

to send email on the list to find businesses that would like to offer input on the Welcome Mat

FOSS policy compliance

The OSMF Free and Open Source Software Policy requires us to re-evaluate the use of hosted or closed-source software every two years with a view to changing to a FOSS solution if practical. The policy was devised to guide, but not mandate, software choices for work within the OpenStreetMap Foundation Board, Working Groups, and other OSMF bodies. Here are some examples of software choices made by the Board:

Mumble is a FOSS voice conversation tool. We use a server hosted by the Humanitarian OpenStreetMap Team.

Loomio is a FOSS for making decisions. We use the service hosted by Loomio themselves.

Github is both hosted and closed, so we could improve partway by moving to hosted and open. Github poses particular problems in that there is no easy way to export the functionality we're using, nor are we making backups of it, and the records have long-term value.

Google Apps is a proprietary hosted service, which we use mainly for email.

Unrecorded State of the Map sessions

OpenRailwayMap licence application

Alexander Matheisen (OpenRailwayMap) has applied for a licence under our domain grandfathering scheme.

You can read more about why one needs to licence the OSMF marks here and read the FAQs for more information. The template application is here.

Microgrants update

Providing microgrants was a topic discussed extensively during the Face-to-Face board meeting in April, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. Discussed were many of the details like the budget, a rough timeline and the need for a committee to help on with the selection and to provide some kind of “supervision”. The program is scheduled to start at this year’s State of the Map.

Criteria for becoming a Local Chapter

how established must a local organization be to be eligible to become a Local Chapter

how can we measure this as objectively as possible, and

how to handle applications from organizations that have a broader scope than just OSM.

This topic will most likely be discussed during the July meeting, as well.

Lead: Martijn

Advisory Board - monthly update

TheAdvisory Board members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose.