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Job posted:

Thu May 17, 2018

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Executive Assistant

* Duties Help ## Duties ### Summary **Securing Travel, Protecting People** - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and ensuring freedom of movement for people and commerce. For additional information about our agency please: Click Here Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities concerning, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change. Learn more about this agency ### Responsibilities This Executive Assistant position is located within the Office of Human Capital (OHC), Transportation Security Administration (TSA), Department of Homeland Security (DHS). If selected for this position, you will: * Keep abreast of the OHC mission, organizational structure, personnel, and current activities/projects in order to initiate appropriate action. * Edit briefings, handbooks, reports, slides, correspondence, etc. using Microsoft Office, Adobe, and iShare. * Receive and review all incoming correspondence for technical format, accuracy, and completeness. * Make arrangements for meetings, briefings, conferences, etc. * Maintain office files and directives. * Gather and verify information or extract data from lengthy reports in order to facilitate use of the information. * Undertake special projects that may be of immediate concern. ### Travel Required Not required ##### Supervisory status No ##### Promotion Potential H ### Who May Apply #### This job is open to... Current internal employees of TSA on permanent or competitive temporary appointments, TSA-wide. Salary range includes Locality Pay of 28.22%. This position is in Arlington, VA. Questions? This job is open to 1 group. * #### Job family (Series) 0301 Miscellaneous Administration And Program #### Similar jobs * Assistants, Executive * Assistants, Office * Executive Assistants * Office Assistants * Requirements Help ## Requirements ### Conditions of Employment * You must possess U.S. Citizenship or be a U.S. National. * You must be able to obtain and maintain a Secret clearance. * Selective Service registration is required. You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement. ### Qualifications **To qualify for the SV-G pay band (equivalent to the GS-11 grade level),** you must have one of the following: A) One year of specialized experience at the SV-F pay band or GS-9 grade level in the Federal service or equivalent experience in the private sector. **Specialized experience** is experience that has equipped you with the knowledge, skills, and abilities to successfully perform the duties of the position. Such experience for this position is defined as: implementing administrative management guidance that is essential to the direction and operation of an office; tactfully dealing with others, including management; using judgement to recognize and evaluate administrative problems and providing suitable alternatives; using commercial computer software applications, such as Microsoft Office. **OR** B) Achievement of a Ph.D. or equivalent doctoral degree. **OR** C) Three full years of progressively higher level graduate education leading to such a degree. **OR** D) LL.M., if related. OR E) Combining Education and Experience**:**Combinations of successfully completed graduate level education, beyond the second year, and experience may be used to meet total qualification requirements for this position, and may be computed by first determining your total qualifying experience as a percentage of the experience required for the band level; then determining your education as a percentage of the education required for the band level; and then adding the two percentages. The total percentages must equal at least 100 percent. **GRADUATE EDUCATION**:**Education at the graduate level in an accredited college or university in the amounts indicated above meets the requirements for this position. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the one year of full-time study requirement. ****Note:****For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses from an accredited college or university, which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. The information must be provided with the application by the closing date of the announcement. If selected, the applicant must supply a transcript or certification of degree. ** **National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. **NOTE:**Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime. ### Education ### Additional information Eligibility to apply for other Federal positions: TSA is an Excepted Service agency exempt from most of Title 5 United States Code, including regulations which apply to displaced Federal employees (CTAP/ICTAP) of other agencies, and employment with TSA does not confer "Competitive Status" that generally results from selection and service in Competitive Service agencies. The Office of Personnel Management (OPM) has established an Interchange Agreement, which allows most permanent TSA employees to apply and be considered for vacancies in Competitive Service agencies. Information from OPM on this or other Interchange Agreements is available at: . To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position. DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities. TSA employees who are absent for the purpose of performing military duty may apply for any vacancies announced in their absence. It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination. For more information, click here . Payment of relocation expenses (Permanent Change of Station) is not authorized. Qualified non-competitive eligible candidates may be referred for consideration on a separate, unranked list. More than one position may be filled from this announcement. This position is within the Professional category of TSA's Core Compensation Plan. Positions within this category may have a career progression potential up to the level 5. TSA policy requires verification of Selective Service registration for male applicants born after 12/31/59. For more information click here . View common definitions of terms found in this announcement. Veterans and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. Read more ### How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on a comparison of the position requirements against the quality and extent of the experience and/or related education as reflected in your resume and supporting documentation. You are encouraged to ensure work experiences clearly show possession of the competencies required for this position. We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If, after reviewing your resume and any supporting documentation, a determination is made that you have rated yourself higher than is supported by your application materials, your category placement may be adjusted and/or you may be excluded from consideration for this job. Candidates will be rated and ranked using Category Grouping procedures. Under Category Grouping, candidates will be rated and ranked into one of three categories: Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Desirable (Quality Ranking) Factors as determined by the job analysis. Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs as determined by the job analysis. Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs as determined by the job analysis. **To preview questions please click here.** Read more ### Background checks and security clearance ##### Security clearance Secret * Required Documents Help ## Required Documents In addition to a resume and the assessment questions, you must submit copies of any of the following documents if you are applying based on being a current eligible TSA employee (which includes permanent employees and 5 year temporary employees), or education or a combination of education and experience: Current TSA employees are not required to submit a SF-50 to support eligibility for consideration. Transcripts - If you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment. If you do not submit required documentation described in this job opportunity announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy. #### If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * Benefits Help ## Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, click here . Employees who transfer to TSA from an agency that allows employees to maintain an annual leave balance higher than the maximum accumulation for the appointed position will have their leave ceiling set to the maximum accumulation for the appointed position (e.g., United States duty location - 240 hours, foreign duty location - 360 hours, or TSES position - 720 hours). TSA will not make a monetary payment for any leave forfeited under these circumstances. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered. * How to Apply Help ## How to Apply **Please Note:** All of the following must be received in our office by 11:59 PM EST (Eastern Standard Time) on the closing date of this announcement. If we do not receive all required information by the closing date, your application may not be considered. Your application **must** include: 1. Resume 2. Self Assessment Questionnaire for this position 3. Applicable supporting documents (see Required Documents Section) Click the "Apply Online" button below and follow the prompts to apply. We strongly encourage you to apply online. If you are unable to apply online, please contact the TSA HRAccess Help Desk before the closing of this announcement for alternative options on how to apply. The Help Desk is available by phone at 1-877-872-7990 between the hours of: 7:00AM - 10:00PM ET Monday - Friday, 11:00AM - 3:00PM ET Saturday, or 12:00PM - 4:00PM ET Sunday. If outside these hours, please email your question or concern to Helpdesk@mailserver-hraccess.tsa.dhs.gov or fax 1-877-872-7993. When contacting the Help Desk please provide your contact information, the Job Announcement Number of the position you are interested in, and your questions or concerns. Read more ### Agency contact information ### HR Help Desk ##### Phone 877-872-7990 ##### TDD 877-872-7992 ##### Fax 571-258-4052 ##### Email Helpdesk@mailserver-hraccess.tsa.dhs.gov ##### Address DHS/Transportation Security Administration Shared Service Center 2650 Park Tower Drive Merrifield, Virginia United States Learn more about this agency ### Next steps The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interview. We will notify you of the outcome of these steps when they have been completed. You may also check your application status by visiting the Candidate Dashboard. Read more * Fair & Transparent ## Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. ### Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. * Equal Employment Opportunity (EEO) for federal employees & job applicants Read more ### Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: * An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. * An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. * An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. Read more #### Legal and regulatory guidance * Financial suitability * Social security number request * Privacy Act * Signature and false statements * Selective Service * New employee probationary period This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499552000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered. *Open & closing dates:* 05/14/2018 to 05/21/2018 *Salary:* $53,251 to $82,504 per year *Pay scale & grade:* SV G *Work schedule:* Full-Time - Full Time *Appointment type:* Permanent