Year End Functions for ACCPAC
for WindowsAccounts Payable, Accounts Receivable, Bank and General Ledger

Accounts Payable

Post all outstanding batches

Revalue any multi-currency amounts for source currency vendors

Print your General Ledger transaction report

Create all outstanding General Ledger transaction batches

Print all unprinted posting journals for Invoices, Payments and Adjustments. Then use
the Clear History window to clear the data for the posting journals

Print, file and clear all your batch status reports

Print and file your Aged Open Payables Report for the year end as well as your vendor
transaction report

Use the Delete Inactive Records window to delete any inactive vendors, vendor groups or
vendor remit-tos

Close all Accounts Payable windows and ask other users to leave Accounts Payable

Use the Year End window to reset batch numbers and move vendor activity statistics for
the current year into the previous year and zero the totals for the new year. Also,
optionally reset to 0 the total Invoices Paid and Number of Cheques fields in the vendors
notebook and the Total Days to Pay fields in the Vendors and Vendor Groups notebooks.

Accounts Receivable

Create any outstanding recurring charge batches

Create any outstanding interest batches

Post all outstanding batches

Revalue any multi-currency amounts for source currency customers

Print customer statements

Print your General Ledger transactions report

Create all outstanding General Ledger transaction batches

Print all unprinted posting journals for Invoices, Receipts and Adjustments. Then use
the Clear History window to clear the data for the posting journals

Print, file and clear all your batch status reports

Print and file your Aged Trial Balance Reports for the year end as well as your customer
transactions report

Use the Delete Inactive Records window to delete any inactive customers, customer
groups, customer ship tos and National Accounts

Close all Accounts Receivable windows and ask other users to leave Accounts Receivable

Use the Year End window to reset batch numbers and move customer/national account
activity statistics for the current year into the previous year and zero the totals for
the new year. Also, optionally reset to 0 the Total Days to Pay and Total Invoices Paid in
customer and national account activity statistics.

Set recurring charge Amount Invoiced To Date totals for the year to zero, so that you
can resume invoicing the charges in the new year.

Ensure that Bank Services cheques and deposits are being cleared on a regular basis. If
you are using the Bank Services to reconcile your bank accounts, ensure that you print,
file and clear your Bank Reconciliation posting journals.

General Ledger

Retrieve all outstanding subledger batches

If you use multi-currency accounting, update exchange rates and revalue account balances
as needed

Post all outstanding batches for the current year you are closing

Print, file and clear all outstanding posting journals

If desired, print financial statements and the other reports you require for your
records. (GL Transaction Report, Trial Balance Report)

If desired, consolidate posted transactions

Print, file and clear your batch status reports

Back up data

Ensure that you have your new year created in the Fiscal Calendar window in Common
Services

Use the Create New Year window to create and post transactions to transfer the balances
in the income and expense accounts to retained earnings and create opening balances for
the new year

Print and clear the batch status reports and posting journals created by the Create New
Year function

Back up data

Use the Periodic Maintenance window to delete any inactive accounts, prior year fiscal
sets and transactions details that are older than the number of years specified to keep
history in the GL Options notebook