June 18, 2013 Minutes of Regular Meeting

The
Board of Trustees of Illinois Valley Community College District No. 513
convened a regular session at 6:30 p.m. on Tuesday, June 18, 2013 in the Board
Room (C307) at Illinois Valley Community College.

Others
PhysicallyPresent:Jerry Corcoran,
PresidentCheryl Roelfsema, Vice
President for Business Services and FinanceLori Scroggs,
Interim Vice President for Learning and Student DevelopmentWalt
Zukowski, Attorney

APPROVAL OF AGENDA

It
was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as
presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CAMPUS UPDATE –
IVCC MISSION ON THE MOVE

Dr.
Lori Scroggs spoke about the community college mission in trying to be all
things to all people. The comprehensive
focus includes the vertical focus (pre-baccalaureate/transfer), horizontal
focus (workforce/A.A.S degrees and certificates), integrated focus (general
education), and remedial focus (developmental/pre-college ready). At different times the focus will be on just
one mission. Dr. Scroggs discussed
timely initiatives targeting the pre-baccalaureate/transfer student population,
and the workforce/A.A.S. and certificate students preparing for the
workplace. Marianne Dzik, Dean of
English, Mathematics, and Education, will present a campus update on the
remedial (developmental) focus. IVCC
attracts 29-33% of its district high school graduates which represents the
majority of full-time students and approximately 40 percent of students
overall. It is important to maintain or
enhance this focus. Plans to do this
include contracting with Progressive Impressions International (Pii) to
strategically market high school sophomore, juniors, and seniors and their
parents. Pii will develop direct mail
pieces to drive students and parents to personalized web landing pages where
they will access information. When students
sign in, and respond to questions, they will receive future mailings or emails
that are personalized to their area of academic or co-curricular interest. The horizontal focus coincides with the
construction of the Peter Miller Community Technology Center. The career and technical programs represent
approximately 36 percent of the students and focuses on transitioning students
to the workplace through certificates and AAS degrees. Success in the workforce focus relies upon
partnerships and collaboration with business and industry. A key example is the Illinois Network for
Advanced Manufacturing (INAM) grant with 20 other Illinois community colleges.
A central feature of INAM is its “Earn and Learn Advanced Manufacturing Career
Lattice.” This approach allows students
to enter manufacturing through various points and earn entry-level,
industry-recognized credentials.
Students can then be employed in manufacturing jobs while they go on to
earn additional credentials, certificates, and/or Associate’s or Bachelor’s
degrees. IVCC is also working toward
articulation of its A.A.S. degrees in Manufacturing, Electronics/Electricity,
and Computer-Aided Engineering and Design with NIU’s B.S. in Industrial Management
and Technology, which will ultimately allow 39 hours of the B.S. degree to be
earned online.

CONSENT AGENDA

It
was moved by Mr. Solon and seconded by Dr. Huffman to approve the consent
agenda with corrections to the May 21, 2013 minutes. For clarity purposes under Committee Reports,
Mr. Mallery asked that the second sentence include the statement, “by way of a
new property tax.” Also, the last
sentence under Committee Reports the word “legislators” will be changed to
“ICCTA.” Motion passed by voice vote.

Approved
the stipends for the pay periods ending May 4, 2013 and May 18, 2013.

Proposal
Results – Instructor Audio-Visual Podiums

Accepted
the proposal from Nomad Technologies, Inc., Eden Prairie, MN, in the amount of
$296,460.00 for the Instructor Audio-Visual Podiums for the Community
Instructional Center project.

PRESIDENT’S
REPORT

Dr. Corcoran
reported on the construction update: Thanks
to the fine work of the Board Facilities Committee, the change order IVCC
requested for work to be done in the circle drop-off area has been approved by
CDB so work in that area will resume next week. Also, the impressive new sign
and college logo has been installed above the main entrance. And finally,
Cheryl Roelfsema has been working closely with the CDB’s office of public
relations on a date for the Peter Miller Community Technology Center grand
opening and as of today the College will plan the event for 1 p.m. on Friday,
November 1. In other
campus news, over 20 individuals convened to attend the first Bridging
the Gap workshop on curriculum alignment, funded through a grant from
ICCB (from a larger federal DOL grant) on June 17. English and Math faculty
from LaSalle County ROE district high schools and IVCC were invited. Representatives
came from Mendota, LP, Ottawa, Putnam County, Streator, and Seneca High
Schools, and IVCC. Susan Goodale facilitated nine English faculty to align
curricula from junior and senior English courses to College-level English
courses and Dan Serafini facilitated eight Math faculty to align curricula from
junior and senior Math courses to College-level Math courses. Participants will
continue their alignment-related discussion by way of a thread on Blackboard
during the summer, and finish with a final workshop in September, again at
IVCC. Outcomes will be reported to the Board in September or October. Dr. Corcoran
commended Marianne Dzik, Dawn Lockwood, and Dr. Lori Scroggs as well as
representatives from the high schools and ROE for their commitment to this very
important initiative. IVCC’s 2013 Leadership and Core Values retreat was held
on June 7 and 19 new employees participated in the day’s activities.
Evaluations of the program were very high. Dr. Corcoran thanked Teresa Bowen,
Glenna Jones, Dr. Tracy Morris, Jennifer Scheri, Diane Scoma and Dawn Watson
for their fine work in coordinating this important event.

COMMITTEE
REPORTS

Mr. Mallery reported a Facilities Committee
meeting was held on May 30, 2013 and the unforeseen soil conditions in the turn-a-round
were the focal point as stated in the minutes which are included in the June board
book. Inadequate soils led to a change
order and IVCC’s architect wanted the Facilities Committee to know how this
change order would affect the funds for Phase 3 of the CIC Project. Mr. Mallery noted that this is what
contingencies are for. Another item
discussed at the Facilities Committee and being recommended for approval at the
June meeting was the addition of five POE switches which were not included in the
original list of technology equipment presented to the Board of Trustees on
April 16, 2013. The switches will be
funded by the IT fund balances.

Dr. Huffman reported the Closed Session
Minutes Committee met at 5 p.m. prior to tonight’s meeting to discuss
minutes of meetings lawfully closed under the Open Meetings Act. A recommendation from the Committee will be
presented at the July 16, 2013 board meeting.

It was moved by Mr. Solon and seconded by Dr.
Huffman to approve the RAMP capital request for the Additions and Renovations
to Buildings C and G proposal in the amount of $8,615,000, which includes the
College’s match portion of $2,153,800. Dr.
Corcoran stressed the point that things change on a regular basis and the
approval of this request is simply to hold the College’s position of No. 31 on
the State list. He suggested the chair
of the Facilities Committee might want to call a meeting of his committee to
review any changes that would be warranted in subsequent years. Motion passed by voice vote.

PREVAILING
WAGE RESOLUTION

It was moved by Ms. Bonucci and seconded by
Ms. Goetz to adopt the Prevailing Wage Resolution for Fiscal Year 2014. Motion passed by voice vote.

AUTHORIZATION
TO CONTINUE PAYMENT FOR STANDARD OPERATINGEXPENDITURES

It was moved by Dr. Driscoll and seconded
by Dr. Huffman to authorize the administration to continue the operation of the
College by making those expenditures required for normal operations, including
salaries, approved contracts, utilities, maintenance, supplies, and regular
activities for the period July 1, 2013 through budget adoption. Motion passed by voice vote.

It was moved by Dr. Huffman and seconded by
Ms. Goetz to accept with regret the resignation of Dr. Jeff J. Anderson, Dean
of Humanities, Fine Arts and Social Sciences, effective July 12, 2013. Dr. Corcoran wished him well. Motion passed by voice vote.

It was moved by Dr. Driscoll and seconded
by Dr. Huffman to approve the appointment of Steve Alvin as Interim Dean of the
Humanities, Fine Arts, and Social Sciences division, with compensation as noted
on the June 13, 2013 memorandum from Dr. Scroggs. Motion passed by voice vote.

FACULTY APPOINTMENT

It was moved Ms. Goetz and seconded by Mr.
Solon to approve the appointment of Karie J. Stecken as the Nursing Instructor
assigned to the Division of Health Professions for the 2013-2014 academic year
with placement on the salary schedule at Step B-7 - $45,327. Motion passed by voice vote.

PROGRESSIVE
IMPRESSIONS INTERNATIONAL CONTRACT

It was moved by Dr. Huffman and seconded by
Dr. Driscoll to approve contracting with Progressive Impressions International (Pii)
for student acquisition services at an estimated cost of $15,700. Mr. Mallery asked if this contract was in the
budget. Adjustments have been made in
other areas and it will be funded by the marketing budget. Motion passed by voice vote.

PURCHASE REQUEST- CTC FURNITURE

It was moved by Ms. Bonucci and seconded by
Dr. Huffman to purchase the furniture for the Peter Miller Community Technology
Center from KI through the IPHEC (Illinois Public Higher Education Cooperative)
in the amount of $714,866.04. The budget
for the furniture was $1 million. The
estimate was $750,000. The amount of
$714,866.04 does not include the information desk, but the administration is
working on options. Estimates for the
information desk range between $5,000 and $10,000 and then this will take care
of all the furniture needed for the CTC.
The administration plans to recommend the purchase of an information
desk at the July board meeting. Motion
passed by voice vote.

It was moved by Dr. Huffman and seconded by
Mr. Mallery to proceed with the purchase of the VDI Servers, VDI Storage, Cisco
Wireless Controllers, Cisco IP Telephones, and VMWare View Licenses for the CIC
Project Phase 1 and 2 in the amount of $168,243.22. This will be funded by the technology budget. Motion passed by voice vote.

It was moved by Ms. Goetz and seconded by Mr.
Mallery to ratify the purchase of network switches and accessories in the
amount of $34,710. Motion passed by
voice vote.

PURCHASE REQUEST – ELLUCIAN
SOFTWARE FOR STUDENT DEVELOPMENT COMMONS

It was moved by Mr. Solon and seconded by Ms.
Bonucci to proceed with the purchase of the Student Planning and Retention
Alert Software for the Student Development Commons in the estimated amount of
$55,625, funded by the capital donation from William and Dian Taylor. Motion passed by voice vote.

PROPOSAL
REQUEST – ARMED POLICE OFFICER ON CAMPUS

It was moved by Dr. Driscoll and seconded
by Ms. Goetz to authorize the administration to pursue a proposal from the City
of Oglesby for the cost of providing a police presence on campus at least 20
hours per week. Mr. Mallery noted that
when the College sought proposals for security services and was considering an
armed presence, there was some discussion of the LaSalle County Sheriff’s
department working with IVCC. Dr.
Driscoll amended his motion to include a proposal from the City of Oglesby and
LaSalle County. Ms. Goetz seconded the
amended motion. Motion passed by voice
vote.

TRUSTEE COMMENT

Ms. Bonucci attended the Northwest Region ICCTA
meeting and met Mr. Bob Johnson from Kishwaukee who will soon become the ICCTA
president. The highlight of the evening
was the presentation by Dr. Lori Scroggs on one of IVCC’s best practice.

CLOSED
SESSION

It was moved by Ms. Bonucci and seconded by Dr.
Huffman to convene a closed session at 7:24 p.m. to discuss 1) the appointment,
employment, compensation, discipline, performance, or dismissal of specific
employees of the public body; 2) pending litigation; and 3) closed session
minutes.

It was moved by Dr. Driscoll and seconded by Mr.
Mallery to approve a 2.5 percent general increase for all support staff and
administrators not affected by a labor agreement, contingent upon acceptable
performance evaluations, as determined by the administration, and support from
grants and outside contracts for the impacted positions. Motion passed by voice vote.

It was moved by Dr. Huffman and seconded by Ms.
Goetz to approve special salary adjustments for employees identified as
warranting such an increase in FY14.
Motion passed by voice vote.

SALARY
SCHEDULE REASSIGNMENT: JENNIFER SAVOIA,
NURSINGINSTRUCTOR

It was moved by Dr. Driscoll and seconded by Mr.
Solon that Ms. Jennifer Savoia, Nursing Instructor, be reassigned to step B-8
on the 2013-2014 salary schedule for Fall 2013, at a salary of $46,792. Motion passed by voice vote.

ASSOCIATE
VICE PRESIDENT FOR ACADEMIC AFFAIRS & DEAN OF WORKFORCE
DEVELOPMENT SALARY ADJUSTMENT

It was moved by Mr. Solon and seconded by Dr.
Huffman to establish the annualized salary of Sue Isermann, Associate Vice
President of Academic Affairs & Dean of Workforce Development for FY14 at
$106,650 and duties, benefits, and other conditions as outlined in her job
description. Motion passed by voice
vote.

VICE
PRESIDENTS’ CONTRACTS

It was moved by Ms. Bonucci and seconded by Mr.
Mallery to approve the FY14 employment contract for Cheryl E. Roelfsema, Vice
President for Business Services and Finance, with a 2.5 percent increase for
FY2014, resulting in a salary of $119,925 and duties, benefits, and other
conditions as outlined in her contract.
Motion passed by voice vote.

It was moved by Ms. Goetz and seconded by Dr.
Huffman to approve the elimination of the Vice President of Planning and
Institutional Effectiveness position and approve the FY14 employment

contract for Dr. Lori E. Scroggs, as Vice
President for Learning and Student Development, with a 2.5 percent increase for
FY2014, resulting in a salary of $119,925 and duties, benefits, and other
conditions as outlined in her contract.
Motion passed by voice vote.

PRESIDENT’S
CONTRACT

It was moved by Ms. Goetz and seconded by Ms.
Bonucci to approve a three-year contract for Dr. Jerry Corcoran, President,
with an FY2014 salary of $181,280 as well as benefits and other conditions
presented in the contract. Motion passed
by voice vote.

INCREASE IN
PART-TIME FACULTY PAY SCALE

It was moved by Dr. Driscoll and seconded by Ms.
Bonucci to approve an increase in the Part-time Faculty Pay Scale by 2.5
percent effective the fall semester of FY2014.
Motion passed by voice vote.

ATHLETIC
PAY SCALE

It was moved by Dr. Huffman and seconded by Mr.
Solon to approve the recommended 2013-2014 athletic pay scale as presented,
which represents a freeze on salaries for head coaching positions and reduces
the pay for assistant coaches to a total of $2,500 per sport.

RESOLUTION TO FILE A REQUEST TO
INTERVENE WITH THE ILLINOIS PROPERTY TAX APPEAL BOARD

It was moved by Dr. Huffman and seconded by Ms.
Bonucci to approve the Resolution to file a request to intervene with the
Illinois Property Tax Appeal Board with regard to the appeal made by Marquis
Energy LLC for the 2011 assessment year, as presented. Motion passed by voice vote.

CLOSED
SESSION MINUTES

It was moved by Mr. Mallery and seconded by Dr.
Huffman to table the action on the closed session minutes of the May 21, 2013
meeting. Motion passed by voice vote.

OTHER

Mr. Mallery inquired about changing the night of
the monthly board meeting. The third
Tuesday of the month will remain as the regular meeting day. More discussion may take place in the fall.