How to view the payment status in ARIBA:
1.Search for your invoice
2.Check the ‘Status’ field.

a. If the status is ‘Reconciled’, some payment information may be available.
b. If the status is ‘Reconciling’, the invoice reconciliation is still in process; payment information is not yet available

3. Click on the ‘Invoice ID’
4. Click on the ‘Reconciliation’ Tab
5. Click on the ‘ID’
6. Click on the ‘Payments’ Tab
7. Click on the ‘Payment Requests ID’
8. When available, the payment information should display under ‘Transaction Details’

Payment Terms

Standard payment terms for the UW are 30 days from date of receipt of a properly completed invoice or goods, whichever is later. More information is available on the UW General Terms and Conditions page. Some contracts have specific payment terms so departments should reference the specific contract first.

Payment Timelines

BPO Invoices: After the department has received correctly and all exceptions have been resolved through invoice reconciliation, the received funds will be applied to the BPO invoice. The AP invoice reconciliation team's goal is to pay within 10 business days of a properly completed invoice.ARIBA PO Invoices: After all exceptions have been resolved through invoice reconciliation, the invoice will pay. The AP invoice reconciliation team's goal is to pay within 10 business days of a properly completed invoice.eReimbursement: For reimbursements to employees under $3,500, the eReimbursement should be available through Direct Deposit to the employee within five business days of all approvals. For reimbursements to employees over $3,500 and to non-UW employees including students, the funds are released the day after a properly completed eReimbursement is approved. Central office approvals should occur within five business days.Non-PO Invoices: After all exceptions have been resolved through invoice reconciliation, the invoice will pay. The AP invoice reconciliation team's goal is to reconcile within 10 business days of a properly completed invoice and the invoice will pay accordingly.P2I: Payment is mailed the day after a properly completed P2I is approved. Central office approvals should occur within five business days.

Payment Delays

Although the UW maintains payment terms according to a contract's terms, payment may be delayed because the supplier did not submit a properly completed invoice. Some of the more common problems include:

ARIBA PO, BPO, and Non-PO Invoices:

The department has not received the invoice or has received incorrectly (applies to BPO and specific PO invoices).

The invoice did not contain a BPO or PO number.

The invoice reconciliation requires AP communication with the supplier, department, or UW end-user to resolve the invoice exception. Common issues include: