M-F 11/9-11/13 - Raffle tickets will be sold in
SC from 12-1 and out-of-pocket by CC members

Friday 11/13 - Raffle drawing will occur at 1
pm, display will be disassembled and wood will be picked up by winner

Tasks:

Rick:

contact FacOps and request that ALL of the wood
plus the wood rack (from behind WC and what was on the green by the SC but is
now in a loader bucket at FacOps) be moved to a pile at the back of the SC
(near the door that leads to the hallway between the Pub and the Winston Room)
in an out of the way place this Friday afternoon 11/6.

The wood will be covered with a trap to try and
let it dry off somewhat before it gets moved inside.

Alle, Ryan, Wes, and Chloe

use their connections within the student body to
find able and willing bodies to

§
move the wood rack into the SC, set it up in
front of the fireplace, move the 40 or so pieces of wood from the pile behind
the SC into the rack, and set up the accompanying 3 posters on Sunday afternoon
11/8 (no time was designated yet).

§
sit at a table M-F from 12-1 and sell raffle
tickets.

§
reverse the set up process on Friday afternoon
11/13 after the raffle drawing at 1 pm - move the wood and the wood rack back to the staging area
outside the door of the SC. The wood
will be picked up by the raffle winner that afternoon, or the following day.

Create and print 3rd poster
explaining biogenic vs fossil carbon, the raffle, and incorporating pictures
from the wood sawing event - will send a draft poster around for comment by
Friday, and will set up printing with Lou Z. in GIS lab for Friday afternoon.

Procure funds for a small bank for the raffle
ticket sales in the SC

Move the sawhorses to the ESL on Tuesday

Brad/Chloe/Catherine (?):

Advertise the raffle

§
Brad - a message through FacStaff

§
Chloe - a message posted on SLUWIRE

§
Catherine - any other suggestions?

2.
Comments on Draft policies:

First, with what "voice" are we
writing, what is the perspective we are using to put these policies on the
table?

The combined voice of students,
staff and faculty that is represented by our Tri-partied committee will carry
the most weight

So, the policy recommendations
will be written by the Conservation Council.

Similarly, we need to understand
who our audience is - and need to be sure to include/allow comments from those
who will be most affected before going through the designated vetting channels
for the CC i.e. the Faculty Council, senior staff, BOT, etc.

Brad - My feeling is that we
should include an overall "principle" within these policy recommendations, that
St. Lawrence, as an institution of higher education, is obligated to act as an
example, that we should be a progressive demonstration and set the
example. That even though there will be
"push back" and that some of these will challenge established "norms" like a
finely manicured lawn, that we should be making the hard decisions because of
our educational mission.

This also gives the CC the
opportunity to have an impact beyond our energy conservation charge, in that we
can specifically define other areas of impact within the Grounds policy, for
example. Planting for Biodiversity, for
example,

This is a great chance, but we
need to be careful and start with the energy focus as defined by our charge,
then slide some others in under the radar, to avoid criticism

Louise - These ideas DO show
support in the Web-based "suggestions box" Idea Connect (?) and were discussed
in the Recession Task Force meeting last week, so people are talking about
them.

Rick - We will have to be careful
to understand some of the major criticism and how these policies will affect certain
jobs - also, relating things to existing policies such a village ordinances,
etc.

Brad - pointing out that money can
be saved whenever energy is saved is also important.

Do we need to think about framing
this in a larger context? Getting down to the specifics that we are discussing
today is very important but dropping a policy without doing the background work
to justify our recommendations will reduce the weight of the document and put
us in a defensive vs offensive position.

Perhaps the existing Environmental
Action Plan can give us the larger, broader document base that we need, and
that a little leg work on the research side of things coupled with input on an
electronic document is a good place to focus our efforts for the next chunk of
time.

Also pointing out how to
incorporate the educational layer of some of the policy recs, such as the
no-mow zones, could help garner support for the policy recs.

Let's use the inputs Louise has
made plus the original drafts as a foundation doc that we can pass around and
use for brainstorming - if you have polished language that you like, add it -
if you have a series of random thoughts in bullet format, add them - we can
pass this around for a while and then spend a meeting with a hard copy later.

3.
Member's time/News:

The Thrift Store got funding and
will move to the new Java location.
There will be some funding to renovate the space, and the possibility to
include a bike maintenance area.

Louise and Amanda will be taking
some students to the Adirondack Youth Climate Summit at the Wild Center next M
and Tu where we will be working on the SLUCAP

October 23rd: Friday
activities went well - a lot of people participated, good enthusiasm, all of
the wood was cut.

The Saturday display never happened
- Brad and Amanda moved ¾ of the wood, but that was it. Some wood is now on the green by the SC and
some is still in the rack behind the ERC.

The bike brigade went well, despite
the rain. The movie had about 50 or so
attendees, too. There was a table inside
the student center during the bike brigade.
Some posters were there and the light bulb exchange took place. There were some good questions asked.

What to do about the
wood?

It was suggested that we can still
put up the sawed wood vs fossil fuels display
- in the Student Center? - with the posters plus some more information
outlining how the wood was cut and why.
The raffle could still happen, too.

In total, we wound up with about
1.5 face cords of wood.

Raffle ticket prices: $1 per ticket - $5? Who will buy the tickets? Fac/Staff who heat with wood and it was
requested that students are included in the raffle...the tickets will be sold on
campus only by members of the Conservation council?

Brad noted that although he put
some labor into the saws, that those who donated the saws and the wood should
probably receive some form of "Thank you" - possible giving them a bookstore
certificate? So the raffle proceeds
could go toward that end.

So what do we need to do to make
this happen?

Step one: ask Timberly Hewitt and
Amanda Mereau about setting up the display in the Student Center.

Alle will ask about setting up the display
inside the SC near the fireplace.

Do the posters tell enough of the
story? Will the barrel accompany the
wood? Do we need to add some more information if this will be an "un-manned"
display?

Pictures - Wes will talk to Hilary
and Brad will talk to Tara Freeman about pictures?

Alternative location
suggestion: JHS

What will we do with the wood in
the mean time? - It can stay where it is for now, with some word passed on to
kindly leave it where it is. But, we
need to have a plan in place, sooner rather than later, as Wed. is the deadline
we have before FacOps moves it

What do you think about the saw
bucks...do we want to save the bucks so we can do this again? Yes, they could go to the ESL. Amanda will move them out there. It would
also be nice if we do not have to borrow saws in the future. How much do they cost? Estimated around $60 per saw. There is a guy on Miner street who has some
available. Wes will pass on more
information to Brad so he can stop over and talk about it.

It was agreed that we will find a
way to put up the display somewhere.

What did we learn
from this weekend?

We need to communicate a little better. Some projects might have fallen on the
shoulders of a few individuals, and things just got lost in the last minute effort.

If we want to help support student-driven efforts and
projects, but most of the planning happens during CC meetings with only the 9
of us there, then how do we communicate/pass things on to the students and how
do we push things forward?

Better communication and better blatant definition of tasks. If student groups are going to be engaged,
then things need to be planned weeks in advance - a one week notice might be ok
if the task is "show up" but more time is needed to get students on board for other
more involved participation.

Should the weight fall on EAO only? This group is the largest in that the email
list is very large, although on 25 or so people show up to the meetings and do
most of the work.

What about other "environmentally minded" groups like
LTB? And what about trying to engage the
larger student population, so that things get can more broad than the
involvement of students who are already participating in some way? Is there a "report out" opportunity in
Thelmo? Engaging the honorary groups?
Other student groups on campus?

12:15-12:45 Next
steps

Wes and Louise have been working on a proposal to submit to
the Britta small grant competition based on expanding the green bikes program.

What can the CC do to help?

1. It would be nice to get a sense of how students feel
about expanding this program, and whether an expansion would entice them to use
it more before the proposal needs to be submitted on Friday 10/30.

Brad, Catherine, and Amanda will informally survey their
students Tu and Wed to try and get this sense.
Do you participate? How
often? Would you if there were more
bikes available, or you could get a bike for a longer time?

Amanda will try and contact the student group that did a
project on this last year - Jake Birchard was the point person on this project.

2. It would be helpful to know how much the University is
spending on bike racks to include in the budget estimate before the grant
proposal is submitted.

Rick will talk with Marcus Sherburne about this.

Tasks:

1.
Alle will ask Timberly Hewitt and Amanda Mereau
about setting up the display in the Student Center.

2.
Wes and Brad will talk with Hilary and Tara F.
about finding some pictures of the sawing to add to the display.

3.
Wes will send Brad some more info on the Miner
St. store that might have cross cut saws to look at.

4.
Amanda will pick up the sawbucks from behind the
WRC and move them to the ESL.

5.
Louise and Wes will write and submit the Britta
grant application for $10,000 to expand the existing Green Bikes program on
campus.

6.
Brad, Catherine and Amanda will informally
survey their classes to get a sense of student support for this as a project.

7.
Rick will contact Marcus Sherburne about the
price of Bikes racks.

8.
Amanda will track down information about Green
Bikes put together by a student group in her Cradle 2 Cradle class.

Eric Williams Bergen walked us through the Green Pages
showing the links between specific pages, individual organizational pages, and
the new "environmental" project summary page.
He demonstrated the ease with which new entries can be added to the
list, and talked about how individuals could be given access to be able to add
information.

Louise has already added information to the project list
site for a few of the major projects that are already underway.

The need for a designated Conservation Council "communications
officer" was brought up - someone who would be responsible for posting meeting
minutes, adding information and events to the Conservation Council
organizational web page on the Green Pages, and adding and updating information
related to the projects list.

Amanda volunteered to get things started, and Brad volunteered
to help. (*Note: it would be wonderful if someone else would take the lead on
this role? Amanda)

The Word document containing all of the input/information
the was sent to Amanda was pulled up, and the group spent the next chunk of
time looking at the info we have for each project and identifying areas where
additional input form group members would be helpful. The document will be sent around again over
the next few weeks so that we can continue to flesh things out and gather as
much information as possible to help guide our decisions with regards to where
and how to help these projects move forward.

Eric also pointed out that there is now an established site
to house student related project information, the XXX repository (I missed this
name?), where student research papers based on the projects or related topics
could be housed and linked to the project list summary site on the Green Pages.

The October 24 International Climate Action Day wood sawing
activity, originally proposed by Brad, was discussed by the group. Coordination with the Fall Fun days was
decided, placing the actual sawing/chopping behind the Women's Resource Center on
the 23rd, with the display/raffle (?) taking place on the main campus on the 24th.

Some coordination is needed for delivering the logs, finding
equipment, creating the visual display, and advertising.

Brad volunteered to work on the logs and the equipment. Ryan will discuss things with EAO, and Wes
will find out information on the scheduling/location in terms of adding this
activity to the Fall Fun Day schedule.

Someone needs to contact Lisa Cania about the Inauguration
schedule, and coordinate with her so that we don't interrupt or accidentally
set up in a bad position on the 24th.

Amanda: After taking
with Mike Temkin/Faculty Council, the Climate Neutrality Working Group has been
reconvened with the approval of FC.
Although CC is the "parent" organization to which the WG has been
attached, it does not mean 100% overlap is required, meaning that members of CC
do not also have to be members of the WG, but are welcome to join and work on
the CAP if they so desire. It has been
suggested, due to the differences in charges, that CC will be the "action" arm,
and the WG will be the "planning" arm of CAP related initiatives.

Amanda: My thoughts
are that we as CC should discuss our charge and the goals as seen by this year'
current members, and that we should not just "wait" for direction from the
WG/CAP, but should establish an agenda for the year and integrate support of
the CAP into the working of CC - that CC should have a more broad focus than
just Cap related projects/initiatives.

Louise: In the past, CC
has been more of an umbrella organization. What happens after Climate
Neutrality Plan is submitted? Does this mean our (CC) charge would get changed
in January? WG charge suggests that
group will disband after submission of plan.
Probably need to take any changes in charge to Faculty Council.

Amanda: The timing is right, because FC has asked all
committees to reevaluate their charges - should we make things broader?

Brad: In the past CC has taken a broader approach, and not
every project has been so obviously related to energy conservation.

Louise: As Eric
mentioned last time, the CC charge was rewritten a while ago, but never
submitted because the status of the existence of CC was tenuous at the time.

Catherine: How successful has CC been in completing projects
in the past? How many things can get
done in one semester? What are some of the low hanging fruit projects from the
CAP that have been identified?

Rick: Well, it depends on the project, but thing tend to
move rather slow if it has to go through all of the university channels and be
vetted, but sometimes, things can get done quickly if they are small and
specifically defined.

Louise: I distributed
info from the transportation survey done last year, and there are some definite
opportunities defined by the results that we could tackle.

Brad: What do the
students think? What would you like to
see happen in CC this year?

Ryan: I think there are definitely some students interested
in some very specific projects - many who approach me every day and ask about
trying this or that. I think the
smaller, short-term projects have more relevance to students, and would like to
see those happen.

Amanda: Is there a
way we can collect ideas from certain student groups who are established, self-organized
and who could benefit from help from CC and have enough traction to follow
through on the project - perhaps on the Green Pages, so that past ideas would
not be lost, and we could find a way to prioritize and carry projects over
semester to semester?

Ryan: Yes, I could
talk to Eric about that.

The idea was put forth
that CC could approach things from both sides - identify a bigger initiative,
associated with the CAP that would involve more "behind the scenes" work and
focus on writing/reviewing policy suggestions, CAP work plans, etc., as well as
focusing on some smaller "do-able" projects identified by students/student
groups and brought to CC for help in planning, organizing, logistics,
administrative details, etc. The role of CC would also be to identify areas of
need in terms of environmental response and bring those areas to the attention
of the University, as well as to move those efforts and the efforts of
environmentally based student groups through bureaucratic channels.

Amanda: So, should CC rewrite its charge to have a broader
focus, while pushing for the WG to become a permanent group to more directly
deal with the CAP? Or should we not rock
the boat, and continue as usual, with a narrow charge, but with a broad
interpretation?

Louise: We need to
understand whether the CNWG is going to go away after January, or not, and
whether CC will be left holding a huge amount of responsibility In terms of the
CAP before we change our charge too much.

Amanda: I will try
and get some resolution -we can bring this to the WG, and possibly back to FC
to get a better understanding of whether or not we can justify a new charge, or
whether we will be further limited by pressure put on by the CAP.

Amanda: We are almost out of time, but I had wanted
everyone to think about Climate Day activities for October 24th. Info about it will be emailed.

Amanda agreed to act as chair, upon Brad's suggestion. The group agreed to the choice.

A discussion about the difference between Conservation
Council and the Climate Neutrality Working group followed. It was determined that Faculty council should
be consulted as to whether these two bodies are separate, and whether the WG
could be reconvened.

Amanda agreed to contact Mike Temkin and find out what the FC
has to say.

The existing CC charge was read by Brad, and a role for CC
if the WG is reconvened was discussed - CC could be the action-based group that
actually implements the plan.

It was asked if the group could read the draft CAP (Louise
will distribute this via email this week) and to identify the low-hanging fruit
actions that the CAP planning process had already called attention to. It was suggested that the transportation
survey might be a great place to start (Louise will also distribute this).

Some potential projects for Climate Day 10/24 were
discussed. This is also "Make a
Difference" day, and the Presidential Inauguration. Can CC provide some leadership to students
groups or sponsor some activities as a way to get the work of the Council out
there on campus again? This discussion
will be revisited during the next meeting.

Amanda will touch base with FC to determine who should
attend what meeting, and will try to find a common meeting time for just the
members of CC via Doodle.

Catherine volunteered to replace Amanda and take minutes
during Council meetings.

The Brita Filter For Good green bikes grant was not
accepted. Amanda suggested the council
look for and write other grant proposals in the future.

We then proceeded by reviewing and editing the draft
anti-idle policy. Amanda was to compile the edits to the draft and send it to
everyone by e-mail for comments by Monday 12 p.m.

The next draft policy on the table is the ground policy,
drafted last semester. Louise
communicated that Marcus Sherburne (Grounds Manager) would be coming to the next
meeting to discuss possible directions to take that policy.

Louise summarized Marcus' his present priorities: a) salt/
sand reduction (this year, he tried the magic salt), b) new vehicles
acquisition (with in mind the ones using alternative energy). His pressure:
around Admissions and Romoda drive, aesthetics counting the most. He also tries
to take into account as much as possible the different students' uses of the
grounds.

Upcoming meeting: Meet with Marcus and focus on ground
policy.

Tasks:

Amanda
- edit the anti-idling draft and e-mail to everyone over week-end.