Guidelines for Providing Documentation of Disability to the University of Rhode Island

Disability is defined as a permanent, longstanding significant condition that substantially or significantly limits one or more of the major life functions (including but not limited to: seeing, hearing, walking, breathing, learning, working, concentrating, etc).

Students with qualifying disabilities may be eligible, under the Americans with Disabilities Amendments Act of 2008 (ADA), for reasonable accommodations that will support equal opportunity and inclusion in university programs and services.

Documentation from a credentialed examiner is required to substantiate the presence of a possible disability and to establish the possible need for accommodations at the University of Rhode Island. These guidelines are summarized below.

Temporary conditions are NOT regarded as ADA eligible, however, depending on the nature of the temporary condition and on the availability of resources, environmental supports may be provided.Essential Elements of Quality Documentation

The University of Rhode Island’s guidelines for quality documentation are:

Licensed or credentialed evaluator, with specific training or expertise related to the condition being diagnosed, and who is not related to the individual. (ex. hearing disability diagnosed by certified Audiologist (CCC-A) or by an Ear, Nose, & Throat M.D.)

Clear diagnostic statement, including diagnostic sub-types where relevant, that describes how the condition was diagnosed and provides information on the functional impact of the condition. A full clinical description will convey this information, as will diagnostic codes from the DSM (Diagnostic Statistical Manual of the American Psychiatric Association) or the ICF (International Classification of Functioning, Disability and Health of the World Health Organization.)

Description of the diagnostic methodology used including diagnostic criteria, evaluation methods, tests and dates of administration, clinical narrative, observations, and results. Diagnostic methods must be congruent with the particular disability and with current professional practices in the field.

Description of the current functional limitations of the disabling condition helps establish the possible disability and identify possible accommodations. A combination of the individual’s self report, results of formal evaluation procedures, and clinical narrative are recommended. Quality documentation will demonstrate how a major life activity is significantly, amply, or substantially limited by providing evidence of frequency and pervasiveness of the conditions(s).

Description of the progression or stability of the disability over time and in context.

Description of current and past accommodations, services or medications.

Note: The Americans with Disabilities Amendment Act of 2008 broadened the definition of disability in the number and types of conditions that could be considered. The new law also strengthened the importance of quality, detailed documentation in determining who is eligible for accommodations. Many conditions may now be considered a disability, but in order to qualify for accommodations, a major life function must be significantly, amply or substantially limited in the university environment.

(For example: a person may be considered “disabled” with a diagnosis of ADHD; but the same person with mild-moderate limitations to a major life function may not be eligible for accommodations. However, the person whose documentation demonstrates substantial, significant or considerable impact to a major life function, may be eligible for accommodations.)

All determinations for accommodations and disability eligibility are made on a case-by-case basis by the DSS Staff in consultation with the individual student.

The following practitioners are accepted to provide documentation on the respective disabilities or conditions (all must be appropriately credentialed and licensed in their respective fields):