Adding Shifts

Modified on:October 05, 2018 20:19

Administrators can add work shifts and pay rates (also known as shift differentials) for their departments and employees. Shifts are schedules (start times and end times for each day of the week) that are assigned to departments and/or employees, which will define the time they are scheduled to work on specific days.

Follow these steps to add a new shift:

1. Click the Settings tab.

2. Click the Shifts link.

3. Click Add Shift.

4. With the Schedule tab selected, enter the shift name in the Name field.

5. Enter the shift code in the Code field.

6. Select the check boxes for the days that will be included in this shift.

7. Enter start times and end times for each day.

8. If this is a night shift, select Yes from the drop-down menu in the night shift section.

On the Assignments page, you will select the individual employees and/or departments to which this shift will be assigned.

9. Click the Assignments tab.

10. Select the departments and/or employees that you wish to assign to this shift.

On the Alarms page, you will specify the alarm types that you wish to set. For example, you can set an alarm to notify you if an employee punches in over 5 minutes early or punches out over 5 minutes late.

11. Click the Alarms tab.

12. Select the number of minutes for each alarm type (Early In, Late In, Early Out, Late Out) under theThreshold heading.

13. Enter the email addresses to which you would like these alarms sent, separating each email address with a semi-colon (;).

14. Enter the phone number to which you would like these alarms sent.

Note: Shift Alarm notifications via uText can only be sent to one phone number.

15. In the Do Not Send uText Notifications From field, enter the start time of the time range for which you would not like the punch notifications to be sent, if desired.

16. In the Do Not Send uText Notifications To field, enter the end time of the time range for which you would not like the punch notifications to be sent, if desired.

Note: uText punch notifications will not be sent to the number entered during the Do Not Send uText Notifications time range entered.