All board members and five guests were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the July 8, 2019, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department had nothing to report. They have been cleaning and working on plan to connect the two buildings.

Keene was not present and did not leave a report.

Library Board summer program has come to an end. The Board is working on plans for Ladies Night September 20, October 18 and November 22. They are also working on a Town Walk. The Garden Club met at the Library for their meeting. Additional shelving is needed. Hours will return to regular: Saturdays 9:30 – 10:30 am and Tuesday 4-5 pm.

Staack and Adams are working with the Weeping Water ball teams and discussed with the Board the possibility of using the Avoca field next season. They will be planning fundraisers and working and making improvements to the field and dugouts. A motion was made and seconded to approve this plan for use of the ballfield.

Kirchhoff and Cribbs were present to discuss the traffic on Tefft Street. The Board discussed the problem and will look into speed bumps. Unfortunately, this area is not the only one in town that has traffic violations, but will start with this first.

Ball reviewed the insurance plan with the Board and the need for some updating and information needed. The clerk will work with Ball to get this completed.

Old Business:

Properties:

Nothing has been received from the attorney. New letters will be sent for areas of concern making note that vehicles will be tagged and towed at owner’s expense and attorney will be contacted for further legal action if needed.

Utility Bills – There were 6 shut off notices mailed, five were paid and one lien was filed, the reader showed 2 leaks.

Clark did check into the status of the bridge and confirmed that the concrete work will be scheduled with installation.

Ehmke has not purchased tin for the tractor shed.

There was no input received regarding the possibility of charging for the cleanup day. The Board will discuss the changes to charge at a time nearer the next cleanup day.

New Business:

Information was received and discussed from the State of Nebraska. A motion was made to pass the Resolution for the signing of the Municipal Annual Certification of Program Compliance Form 2019. The motion was seconded and all votes by roll call were yes to adopt the Resolution.

Clerk Questions/Correspondence/Miscellaneous:

The clerk will be attending a Leader’s meeting for MAPA.

Information was needed for the Lower Platte South NRD – Hazard Mitigation Plan and the answers will be submitted. Next meeting for Cass County will be on Wednesday, September 5.

The Clerk also asked for help with desk and spraying of wasps.

Trustee Reports:

Water/Clark: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Commented the street work done looks nice.

Parks/Moses: Nothing to report.

Street/Ehmke: A load of rock was delivered.

Motions were made and seconded to approve the payments of the bills for August. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:48 pm. The next meeting of the Avoca Village Board will be held on Monday, September 9, 2019, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, June 10, 2019

Present: Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

All board members were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 13, 2019, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department had nothing to report.

Keene did not leave a report to Board.

Library Board reported they have begun the Summer Reading Program. They received items from the Hallstrom family. The next two month calendar for volunteers has been filled in.

Clark has requested a building permit for house to replace where house was burned and cleared. A motion was made to approve the permit. The motion was seconded and all votes were 4 to approve.

Old Business:

Properties: No new information has been received. The Board asked that two letters be sent for cleaning up of properties.

Utility Bills – There were 13 shut off notices mailed, four were paid. The main leak has been repaired and one residence continues to show a leak.

Bridge work will be done when weather permits. Concrete work will be needed and also in front of Village office.

Ehmke will be getting the tin to finish the tractor shed.

The Clerk is still gathering information from other towns/villages to see how their clean up days are done. The Board is considering charging for appliances and multi loads per residence.

The tree along Garfield needs to be removed; the Clerk will look into contacting property owner.

New Business:

The dirt along the east side of school house has settled and needs to be filled in.

Clerk Questions/Correspondence/Miscellaneous:

The Board was given information for the 2019 Local Emergency Operations Plan. Clark offered the resolution and moved for its adoption, seconded by Moses. All Board members voted ayes. The Resolution to approve the Cass County Local Emergency Operations Plan carried.

A letter was received for information for Miss Cass County. If there is anyone within the Avoca Fire District, they are to contact the Village Office for more information.

Information was received that MAPA is getting closer for approval.

Information was received for change in 1&6 year plans reports.

Trustee Reports:

Water/Clark: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Park restrooms are ready.

Street/Ehmke: The tractor has been repaired and working on getting rock. The street work should begin in next week or so.

A motion was made and seconded to approve the payments of the bills for June. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:22 pm. The next meeting of the Avoca Village Board will be held on Monday, July 8, 2019, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, May 13, 2019

Present: Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

All board members were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the April 8, 2019, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department will be burning the house this week.

Keene is working to locate the leak and checking the sewer lines for cracks as well.

Library Board has received $74 in donations. This year’s Easter Egg Hunt only had 14 which were down from last year’s 50. They will have it again next year. They have a volunteer who will be having a Summer Reading Program during June and July.

Clark requested a building permit and discussed this with each Board member due to time schedule. A motion was made and seconded to approve the building permit – four votes’ ayes and one sustained.

Old Business:

Properties: Clerk has spoken to the Attorney regarding property and trying to find foreclosure sale date. The Board also discussed yards that need to be mowed. The Clerk will check with other towns and Attorney to see what can be done, will look into an Ordinance is necessary.

Utility Bills – There were 12 shut off notices mailed, two remain unpaid.

Bridge work will be looked into about getting this installed and also look into the concrete work that will need to be done. The Board will also like to put concrete and a bike rack by the Village office.

The tractor shed work is almost complete, still need tin.

The Clean Up Day went well. The Clerk will check with other towns to see how they take care of the cost and if there are limits. Some changes may need to be done for next year.

New Business:

Street Work is pending.

Clerk Questions/Correspondence/Miscellaneous:

The Clerk will be putting information together to send to Avoca, Wisconsin.

It was mentioned that the water account is low and will be doing some checking to see if rates will be increased.

Trustee Reports:

Water/Clark: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Park restrooms will be opened.

Street/Ehmke: The shredder is ready and the leak on tractor has been repaired.

A motion was made and seconded to approve the payments of the bills for May. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:01 pm. The next meeting of the Avoca Village Board will be held on Monday, June 10, 2019, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, March 11, 2019

Present: Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent: Clark Guest: Keene

Four board members and one guest were present with one absent. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 11, 2019, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department: The satellites still need to be removed and signs need to be taken down as well as tape from ball field. The house that was requested to be burned is too tall and will have to have top floor removed.

Keene is working to locate the leak and will contact Rural Water District for assistance. There has been a lot of water coming through sewer plant but counts are lowering.

Library Board has received a donation. They are working on the egg hunt scheduled for Saturday, April 20. The Doterra Oil meeting was well attended. The Board feels they have received enough books for now, will still take some children’s books. The Board has reported 438 Volunteer Hours for 2018.

Clark has requested a building permit to bring a house in and set on foundation. He was not present to provide illustration. The Board temporarily approved the permit upon receipt of plans, table for May.

Old Business:

Properties: Clerk contacted courthouse and one property should be up for foreclosure sale. Photos will be taken to discuss other properties in need of work for May meeting, following the clean up day.

Utility Bills – There were 12 shut off notices mailed, four remain unpaid.

Bridge work is getting closer to installation. Payment for materials has been requested. A motion was made and seconded to pay for the materials based on bid received in September. All board members voted ayes and a check will be sent for $6889.22.

The tractor shed door still needs to be installed, Moses will work on this.

REMINDER TO RESIDENTS THAT THE ANNUAL CLEAN UP DAY FOR AVOCA WILL BE HELD ON SATURDAY, MAY 4, WITH DUMPSTERS AVAILABLE FROM 8-4 AT THE TRACTOR LOT OR UNTIL THEY ARE ALL FULL.

New Business:

A request was received to burn the creek banks. Moses will discuss with the fire department.

Clerk Questions/Correspondence/Miscellaneous:

The Clerk reported to the Board that she had been out of the office for several days due to a family emergency. She is currently trying to get caught up.

Next month’s What’s Happening will focus on reminders of some of the Village Ordinances such as dogs running at large, no chickens and reminder that utility (water/sewer) bills can be dropped in the night drop box instead of taking to the bank in Weeping Water.

Trustee Reports:

Water/Clark: Absent.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Park restrooms will be opened in a few weeks.

Street/Ehmke: Working on rock and blading the alleys. The Board also discussed the soybeans that were dumped by the elevator.

A motion was made and seconded to approve the payments of the bills for April. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:05 pm. The next meeting of the Avoca Village Board will be held on Monday, May 13, 2019, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, January 14, 2019

Present: Ehmke, Kirchhoff, Lehn, Clark, Moses and Clerk, Kirchhoff

All board members were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the January 14, 2019, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department: Quack Off was another success, not quite as many registered as last.

Keene is still trying to locate leak.

Library Board discussed the inventory of books and will be more selective of books. They have not made any summer plans. The next event will be held on Friday, March 22, with Melissa and Shari talking about Doterra Oils. Easter Egg Hunt tentatively set for Saturday,

April 20. A new sign has been donated to the Library from Louisville.

Old Business:

Properties:

The Clerk has checked with other clerks for location of property owner.

Utility Bills – There were 8 shut off notices mailed, four remain unpaid. Reader is still showing a leak at the main.

Clean Up Day is set for Saturday, May 4. McDonald will be available that day to pick up appliances and such as before.

The Regular meeting was suspended at 6:30 to hold the Street Hearing.

The Board had reviewed the street budget and one and six year plans at the January meeting. No additional work will be added to the plans. There will be street repairs made this spring. Rock will be placed in some alleys where needed. The Resolution was introduced by Clark, who moved for its adoption, seconded by Lehn. The City Street Superintendent has prepared and presented a One Year and Six Year Plan for the street improvements for the Village of Avoca. The plans and data as furnished were accepted and adopted upon a roll call vote with all Board members voting ayes. A motion was made and seconded to close the street hearing and return to the regular scheduled meeting.

New Business:

A complaint has been received regarding dogs and a letter will be sent to the owner for cooperation in taking care of the matter without taking legal action.

The current wages were discussed. The Board decided to leave the current rates of $12 per hour for work completed and the mileage rate of $.54 per mile. A motion was made and seconded to increase the wages of the Water Operator, Waste Water Operator, Village Clerk/Treasurer and Utility Clerk by 3%. All Board members voted aye by roll call vote.

Clerk Questions/Correspondence/Miscellaneous:

A donation has been received to help with expenses of mileage reimbursement for the recycle trailer. A donation was also received as a thank you for the cleaning of snow from driveways.

A special Thank You goes out to all those who have been helping this season with the snow removal from the streets and sidewalks.

Trustee Reports:

Water/Clark: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Received CD interest information.

Parks/Moses: Nothing to report. Mentioned street lights that are out.

Street/Ehmke: Discussed the lights and they have been reported to OPPD.

A motion was made and seconded to approve the payments of the bills for February. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 6:50 pm. The next meeting of the Avoca Village Board will be held on Monday, March 11, 2019, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, December 10, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

All board members were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the November 12, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department: Nothing to report.

Keene reported to the Clerk that he is checking the lift station and chlorine building daily to be sure heated well.

Library Board did not meet in December. More books have been donated.

Old Business:

Properties:

The Clerk will continue to work with Attorney to locate homeowner. Other properties will be reviewed in the spring.

Utility Bills – There were 8 shut off notices mailed. Six have been paid, two remain unpaid. Reader is still showing a leak and a leak at residence.

Bridge work report - Results from Baking for the Bridge Fundraiser: Pies were great and the Down Home Saloon was able to donate $671.98 towards the bridge funds from sales. The Clerk received information for concession stand sales but there was no interest by Board.

Santa will be coming to Avoca on Saturday, December 15, 2018. Soup will be served from 12-2 and Santa will be there from 1-2. Soup provided by Down Home Saloon and treats provided by the House Street Bakery. Goodie bags will be given to the kids!

New Business:

The Clerk gave information for the Sewer Account giving the Board two options: 1) Increase the sewer rates OR 2) Pay off the GO Bond early. This would allow the $758.42 that is transferred monthly to remain in the sewer funds and would also save on the interest. A motion was made to pay off the loan now. The motion was seconded. Board members voted: Ehmke – aye; Kirchhoff – aye; Lehn – aye; Moses – aye and Staack – aye. The Clerk will continue to watch the sewer account and if needed, the Board will have to decide to raise rates at a later date.

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 6:48 pm. The next meeting of the Avoca Village Board will be held on Monday, January 14, 2019, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, November 12, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses, and Clerk, Kirchhoff

Absent: Staack

Four board members were present and one absent. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the October 8, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department: Nothing to report.

Keene reported earlier that he had Roto-Rooter clean a line.

Library Board reported that they met before the Ladies Night. The Cook Book Challenge was enjoyed by those who attended. They had about 25 trick or treaters.

Old Business:

Properties:

There is nothing new to report on problem properties.

Utility Bills – There were 4 shut off notices mailed. Two have been paid, two remain unpaid. Reader is still showing a leak.

Bridge work report – The plans are moving forward. A fundraiser is being held with the Down Home Saloon baking and selling pies.

The chains are on and the tractor is ready for the snow.

Street repair work will be postponed until May.

New Business:

The paperwork has been submitted to JEO to prepare the budget. The Board is hoping to add some alleys to the 1 and 6 year plan.

The Board discussed the upcoming visit from Santa. It will be held at the Town Hall on Saturday, December 15. The Down Home Saloon will prepare the soup for the Trustees to serve. Board members will bring goodies and prepare sacks for the kids before the event. Soup will be served from 12-2 and Santa will be there 1-2. Coffee, hot chocolate, tea and water will be served.

The Board only received one bid for the snow removal. A motion was made to accept the same bid as last year from Rich Moses, the motion was seconded. The Board voted three for, one absent and one abstained from voting.

Trustee Reports:

Water/Staack: Absent.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Restrooms in the park have been closed up and winterized.

Street/Ehmke: Replaced batteries in the tractor.

A motion was made and seconded to approve the payments of the bills for November. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:05 pm. The next meeting of the Avoca Village Board will be held on Monday, December 10, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, September 10, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guests: Peterson, Diaz, Clarke (2); McKinstry and Clark

All board members and six guests were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 13, 2108, were submitted for approval. There were a couple items discussed then a motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes. The Clerk will verify receipt of bills for work done at park.

Guest/Reports:

Fire Department: Nothing to report.

Keene left kits for the board members to take home for water samples.

From Guests:

The Board discussed need for a building permit for shed.

The Board was informed that steps are being taken to burn a house.

A complaint of property that needs attention was discussed, a letter will be sent.

Library Board met on September 5. More books have been shelved. They are looking into listing the books on a computer. The Board is planning a cook book challenge for the ladies October 26 and November 9. They continue receiving new items besides books such as games, decorations and gifts for the egg hunt. The Village Board reminds the Library to please shut off lights and fans when leaving.

Old Business:

There was no information received from the Attorney this month to report on problem properties that are pending.

Utility Bills – There were 5 shut off notices mailed. One has been turned off, two still remain outstanding and the others were paid.

Bridge work report: A proposal has been received from Triple R Welding. A motion was made to approve the bid and requested a blueprint or photo of proposed plan. The motion was seconded and all Board members voted ayes. Fundraisers may be planned and donations are accepted for this project.

A letter was sent out last month to have a van removed, this has been done. The number of dogs at this property has not been verified since letter sent.

Chains have not been purchased for the tractor.

The Regular meeting was suspended at 6:30 to hold the Budget Hearing.

Melinda Clarke presented the proposed budget which was prepared after reviewing expenses and discussion with the Clerk, leaving figures the same. The tax was left the same as last year. The Board discussed the need for raising the taxes. Community Improvement funds have been decreasing since the loss of KENO in Avoca. The Clerk will discuss the possibility of KENO returning. A motion was made to increase the property tax by Kirchhoff. The motion was seconded by Moses and all Board members voted ayes. The new tax amount will be set at the next regular meeting of the Trustees on October 8. A motion was made by Lehn to increase Restricted Funds by 1%. The motion was seconded by Staack and all Board members voted ayes. A motion was made by Lehn to approve the Audit Waiver in lieu of a full audit. The motion was seconded by Staack and all Board members voted ayes. A motion was made by Staack and seconded by Lehn to close the Budget Hearing at 6:54. All Board members voted ayes and the Board returned to the regular scheduled meeting.

New Business:

A proposal was received from Asphalt Maintenance Inc. for some street repair work to be done this fall. A motion was made to approve the proposal for $10,800 for street repairs. The motion was seconded and all Board members voted ayes.

There was a ruptured pipe in the Village Office. Approximately 100 gallons of water was removed and the carpets cleaned.

A complaint/concern was received for property with lawn needing mowed and a letter will be sent.

Recycle trailer has a hydraulic lift going out.

Wage report was published and a copy given to Board members.

Miscellaneous:

Someone has been driving an ATV (or similar vehicle) in the park and the Board will have to pay to have this reseeded. Motorized vehicles are not allowed in the park.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: CD information received

Parks/Moses: Park is looking good.

Street/Ehmke: The oil will be changed on the tractor and more shredding done.

A motion was made and seconded to approve the payments of the bills for September. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:44 pm. The next meeting of the Avoca Village Board will be held on Monday, October 8, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, August 13, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guests: Diltz, Snodgrass and Clark

All board members and three guests were present. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the July 9, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

Fire Department: Reported there had been a grass fire.

Keene was unable to attend but reported that he had contacted a company to get a quote for lift station light and alarm. There is a possible leak in the alley but the plant is running at 85% efficient. He will be removing the hydrant and placing a spigot at the plant as well as continuing with preventative maintenance and completed replacement of new travel wheel on the air lift pump.

The Library Board: The summer events were well attended and the group will begin plans for next summer, looking for ideas. The Library has returned to their regular hours of Tuesday 4-5:00 pm and Saturday 9:30-10:30 am.

Down Home Saloon will be holding a fundraiser on Saturday, August 18, 2018 – Azalea’s Voice. Event is turning out to be bigger than original plans and many volunteers have been working to get things ready. Snodgrass has pulled the weeds and Brockhoff will be putting in new mulch in the playground. The event will have bands, kid’s activities, a petting zoo and raffles.

Building permit was requested by Snodgrass. A motion was made and seconded to approve the permit. All present voted ayes to approve permit.

A building permit was requested by Clark. A motion was made and seconded to approve the permit. All present voted ayes to approve the permit.

Old Business:

Properties/Attorney:

Incontro property – All bills have been submitted to the attorney to file a lien on the property for the burn and clean up of the house.

From the Attorney:

Nothing new with Straw property – still have not had any reply to letters sent.

Letter was sent to repair window, clear sidewalk and trailer.

There is nothing further to report on other problem properties.

Utility Bills – There were 10 shut off notices mailed. One is making payments, one is still outstanding and the rest were paid. Attorney has asked if the Board wants to follow up with small claim court for outstanding bill of $114. A motion was made and seconded to waive the outstanding bill as it would cost more to file than what is due. All voted ayes to waive.

Bridge work report: Ehmke will follow up with bridge work.

New Business:

It was brought to the Board’s attention that there are around 8 dogs at one property. A letter has been sent as this is in violation of Village Ordinances. Will also remind property owner that the van will need to be moved as this is also in violation of Village Ordinances.

Ehmke is looking into chains for tractor.

Digger’s Hotline – free service to the public. However, the Village is billed for these.

A complaint was received about the property on the edge of Village using area for target practice. The Clerk will check with the Attorney.

A complaint was also received about kids riding bikes through people’s yards and even taking fruit from trees. The Clerk will also discuss this with Attorney.

Miscellaneous:

The Clerk is working with USDA on audits and they will begin work on Emergency plans for the Village as well. A copy of the current plan was given and they were very impressed.

Moses and Hoback will be working on the door.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: CD information received

Parks/Moses: Removed some limbs from the park.

Street/Ehmke: Tree along Garfield that needs to be cut.

A motion was made and seconded to approve the payments of the bills for August. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes; and the meeting was adjourned by Chairman at 7:19 pm. The next meeting of the Avoca Village Board will be held on Monday, September 10, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, June 11, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guests: Meyer and Lowman

All board members and two guests were present. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 14, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department –Nothing to report.

The Library Board reported that the first summer event had 20 people attend. Miss Avoca surprised the kids with a visit and is planning to attend the rest of the events. The next event will be sidewalk art. Shari will present DoTerra Oils on June 27. Junior high age and young adult books were received from Elmwood Library. A book has been donated to the Avoca Library by Nebraska author, Ted Kooser. Still looking for wording and updating the Ordinances.

Lowman was present to discuss with the Board his plans to get a dealer’s license and will have up to 10 cars, which will be in the back of his current business building. He is asking for something in writing and the Clerk will check with Zoning and the Attorney to have this written up. The Board will be asking for no parking on the streets, no blocking the alley and limit number of vehicles. He is also asking for additional rock for the alley.

Old Business:

Properties/Attorney:

Incontro property has been cleared and a list of expenses will be given to the Attorney so a lien may be filed on the property.

From the Attorney:

Nothing has been received by the Attorney for problem properties.

Utility Bills – There were 11 shut off notices mailed. One property was shut off but owner has paid and has been turned on. Keene is working to have 3 properties shut off. No further information regarding problem of unpaid bill for sold property.

Bridge work has nothing to report at this time.

Due to the bad weather that moved through during the meeting, discussion was limited and items were put on hold till July meeting.

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 6:38 pm. The next meeting of the Avoca Village Board will be held on Monday, July 9, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, May 14, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses Staack and Clerk, Kirchhoff

Guests: McDonalds

All board members and two guests were present. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 14, 2018, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department – Burn was complete, may have another to burn. Ehmke received a request to burn creek.

The Library Board reported that bank statement is good. It was verified there is electricity in garage for summer event usage. AKC Reunite will have the trailer here to show. Donations were received from Easter Egg Hunt and Ladies Night. There were 66 volunteer hours documented for the Rural Route Rust. They were approached to sponsor Miss Avoca – this is sponsored by the Village and paid for by the Families Who Care as in the past. They’re looking into a deposit box for books. Request was sent to Black Hills Energy for donations. The library will soon have DVDs available to be checked out. They Do Not Sell Books.

Rydel was not present but is working on the fencing area.

Ehmke received a request to use the ball field for practice; the team will have to work up the field for use.

Old Business:

Properties/Attorney:

Burn has been completed and cleanup will be done as soon as done with field work.

From the Attorney:

The attorney is still unable to locate property owner. The Clerk will be checking to see what next step is for one property and other properties may be sold and is being cleaned up. The Board appreciates the work done by John Clark to clean and remove the trailer.

Utility Bills – There were 11 shut off notices mailed. One property was shut off and four properties remain unpaid. No further information regarding problem of unpaid bill for sold property.

Bridge work has nothing to report at this time.

Cleanup day filled 2 roll offs and the third was taken to property to clear burn debris.

New Business:

The Board discussed purchasing tools.

From the Clerk:

JEO Golf Outing for June

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: One property reported water/sewage in basement.

Finance/Lehn: CD

Parks/Moses: Restrooms will be opened.

Street/Ehmke: Picnic tables were moved.

A motion was made and seconded to approve the payments of the bills for May. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:42 pm. The next meeting of the Avoca Village Board will be held on Monday, June 11, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, April 9, 2018

Present: Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent: Staack Guests: Serkiz, Barnhart and Lowman

There were four board members and three guests present and one absent. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 12, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department – No definite date set for burn. Request was made to burn along the creek.

The Library Board reported that the egg hunt was well attended with 3 groups of 200 eggs per group. There were fifteen ladies in attendance for the game night. The Board will be selling food at the upcoming Rural Route Rust on Saturday, May 5. An updated Ordinance would be appreciated. The Clerk has discussed this with the attorney and will do further research. The breakdown of the account prepared by the Clerk was approved by Board. A list of Trustees was given in case of repair work needed.

Serkiz, from Cass County Nebraska EDC, was present to visit with the Board and to let them know she is working in the county to promote community relations. The next Leaders meeting will be in June or July and all Village Board members are encouraged to attend.

Barnhart was present to discuss his recent utility bill. There was a leak and the water ran into the sump pump. After a discussion it was decided that there was not anything the Board could do to reduce the amount due but would allow payments to be made over a few months. The Clerk will check with other communities to see if anyone else has had this problem.

Rydel will be serving margaritas at the Rural Route Rust and is requesting a special permit. A motion was made and seconded to allow the sales at Rural Route Rust on May 5, from 9:00 am to 6:00 pm. All present Board members voted ayes.

Old Business:

Properties/Attorney:

The house is ready to burn. A call from attorney after the meeting said that the burn would take place on Sunday, April 15.

From the Attorney: Two letters were sent with a 30 day period to clean up property. No information received for other property owner location. Final property has been cleaned up pretty well.

Utility Bills – There were 10 shut off notices mailed. One property was shut off but was turned back on after payment received. Four properties remain unpaid; one will be paid end of week. No further information regarding problem of unpaid bill for sold property.

Bridge work will be on hold until weather permits.

The Clerk received information from JEO that there are no funds available at this time for road work. She is still waiting to hear back from someone in the Planning Department.

CleanUp Day will be held on Saturday, April 21.

A new rope has been purchased and will be installed when weather permits for the flag pole.

New Business:

There was no new business to discuss.

From the Clerk:

The garbage can disappearance has been solved.

USDA audits are almost completed and ready for signatures. The Audit Waiver is completed and should be submitted to the state by accountant.

Trustee Reports:

Water/Staack: Absent.

Sewer/Kirchhoff: No problems received by Keene so everything should be good.

Finance/Lehn: Picked up some garbage at the park.

Parks/Moses: Nothing to report.

Street/Ehmke: The gate on the lift station has been repaired and picnic tables moved.

A motion was made and seconded to approve the payments of the bills for April. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:18 pm. The next meeting of the Avoca Village Board will be held on Monday, May 14, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

There were five board members present and one guest. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the February 12, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department – Plans for this or next week to burn.

Black Hills Energy- 25 years - Franchise Agreement was discussed. Proksel from Black Hills was present to explain the agreement. One question from the attorney was answered after a phone call. The attorney would like to know if Black Hills pays occupational taxes to any other villages the size of Avoca. This will need to be looked into further. The Ordinance for the agreement would be separate from the occupation taxes and can be added at a later date. A motion was made to suspend the three readings. The motion was seconded and all Board members voted ayes. A motion was then made by Moses to approve Ordinance 2018-01, An Ordinance granting Black Hills/Nebraska Gas Utility Company, LLC d/b/a Black Hills Energy, a Delaware corporation, its lessees, successors and assigns, a natural gas franchise and the authority to construct, operate, maintain, and extend a natural gas distribution plant and system, and granting the right to use the streets, alleys, and other public places within the present or future corporate limits of the Village of Avoca, Nebraska. The motion was seconded by Lehn. A vote upon roll call, all ayes, approved the Ordinance. Proksel also reminded the Board that Black Hills is available to help with fund raiser events.

Returning to the Fire Department – There were questions from the Board to the Fire Department from last month. The Clerk will check with sheriff office for siren schedule. Burn permits may be obtained by Marty Brammier, Mike Fischer, Michael Bradbury and Coleton Brammier. They are looking into the message machine at fire station always being full.

The Library Board met, Kirchhoff was not able to attend. Game night is set for Friday, March 16 and an Easter Egg Hunt will be held on Saturday, March 31, at the Town Hall. Jenny Meyer has agreed to be a member of the Library Board, filling the vacancy of Joy Henderson.

Old Business:

Properties/Attorney:

Weather permitting, the fire department will burn house this week or next. The rolls of carpet need to be removed.

From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property, two Board members need to meet with homeowner.

Utility Bills – There were 12 shut off notices mailed and one unpaid may have to work with attorney as house was sold.

Bridge work will be on hold until weather permits.

CleanUp Day will be held on Saturday, April 21.

New Business:

There was no new business to discuss.

From the Clerk:

The Clerk has completed a community survey and will submit. Number one concern is funds for street improvement.

The garbage can disappeared from office location but a new one has been delivered.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Keene will have USDA assist with inputting reports on computer.

Finance/Lehn: Received cd notices from the bank.

Parks/Moses: Nothing to report.

Street/Ehmke: Needing rock and look into funds for streets.

A motion was made and seconded to approve the payments of the bills for March. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:07 pm. The next meeting of the Avoca Village Board will be held on Monday, April 9, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

There were five board members present and one guest. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the January 8, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department – The department is waiting for warmer weather to burn house. The Clerk has asked for better communication between Fire Department and Board of Trustees.

Keene has installed a new thermostat at the chlorine building.

The Library Board reported the 716 hours recorded by volunteers for 2017 and reported on meetings, fund raisers and an open house. Plans are in progress for this summer program. Donations have been very generous and there are 4,500 to 5,000 books available to be checked out. Computer access is not available at this time. The Board has asked for use of the WI-FI for their use at the Library. The Clerk will review the Ordinances and funds distribution with the attorney and accountant. Henderson has resigned from the Board. The Easter Egg Hunt is scheduled for Saturday, March 31.

Old Business:

Properties/Attorney:

Due to cold weather the fire department has not been able to burn the house, but everything is ready.

From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property.

Utility Bills – There were 13 shut off notices mailed and one remains unpaid at this time.

Bridge work will be on hold until weather permits.

1&6 Year Street Hearing:

The prepared plan was reviewed by the Board. The Board agreed to look into major street repairs and discuss this with JEO. The resolution was introduced by Ehmke and seconded by Lehn. A vote by roll call was unanimous that the plans and data as furnished are accepted and adopted by the Village Board of Trustees.

CleanUp Day will be held on Saturday, April 21.

New Business:

A dog complaint was received and discussed by the Board. A letter will be sent with a follow up to to be done by the attorney if no action is taken.

The chlorine building lease was discussed as well as the agreement with the town hall and Rural Water.

From the Clerk:

The mowing contract was received and signed.

Repair work is needed on the recycle trailer and a confirmation will be sent to the County for assistance.

New W4 forms were given to the Trustees for completion.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Received cd notices from the bank.

Parks/Moses: Cleanup was done after the Quack Off, tables still need to be put back.

Street/Ehmke: Completed several hours of snow removal and there is a small oil leak.

A motion was made and seconded to approve the payments of the bills for February. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:58 pm. The next meeting of the Avoca Village Board will be held on Monday, March 12, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

There were four board members present and one absent. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 11, 2017, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department – The department has not been able to burn house due to cold weather.

Keene worked last week on the sewer plant as it was down but everything running now. The water has been shut off at the car wash.

Kirchhoff reported from the Library Board that they will be meeting and having a work day this next week.

Old Business:

Properties/Attorney:

Due to cold weather the fire department has not been able to burn house, the garage has been cleared out. Carpet rolls will be hauled away.

Attorney has sent letter trying to locate owner, phone number not available from son. Two other properties will have photos taken and sent to attorney for future work. The Board would like to see more work done on fourth property before closing with court in February.

Utility Bills – There were 12 shut off notices mailed and four remain unpaid at this time.

Bridge information was received and shared with the Board. Report shows design costs – survey, hydraulics, ADA compliance, bridge spec, bridge foundation, and associated plans for the village to let – is estimated at $12-$15K. If determined geotech/soil borings are required, additional $5K. If work is required in the channel an additional $4K is anticipated. This does not include cost of bridge, estimated at $100K. The Board will need to do more searching for other options.

Santa visit was well attended and the Board will host again in 2018. Possibly have week before Christmas in hopes for larger crowd. Donations of $60 were received.

New Business:

Appointments for 2018:

A motion was made and seconded to retain the services of Melinda Clarke, CPA. All present Board members voted ayes.

A motion was made and seconded to retain JEO Consulting Group Inc. All present Board members voted ayes.

A motion was made and seconded to appoint Evan B Wickersham from JEO Consulting Group Inc as our Street Superintendent. All present Board members voted ayes.

After discussion and comparing of fees, a motion was made and seconded to retain the services of Jerry Stilmock as Village Attorney. All present Board members voted ayes.

Wages:

It was decided by the Board to stay with the current Trustee and Chairman Fees as well as the $12 per hour for work done. The mileage rate of $.54 per mile will remain the same.

Keene, Water and Wastewater Operator – A motion was made and seconded to approve a 2 ½% pay increase. All present Board members voted ayes.

Kirchhoff, Village Clerk/Treasurer and Utility Clerk – A motion was made and seconded to approve a 2 ½% pay increase. All present Board members voted ayes.

Sealed bids for Mowing and Snow Removal:

Two bids were received and reviewed. A motion was made and seconded, based on information received, the mowing contract be granted to Hoss’s Lawn Care as he has the previous experience working with the Village and is locally located versus the out of state address and his bid showed amount would not change if granted for four years. All present Board members voted ayes.

Only one bid for snow removal was received. A motion was made and seconded to accept the bid received. Three Board voted ayes, one abstained and one was absent.

Clean Up Day for 2018. The Clerk will look into rates for 3 roll offs for April 21 or April 14 as the second choice. McDonald will be contacted for appliances.

Trustee Reports:

Water/Staack: Absent

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Nothing to report.

Street/Ehmke: Nothing to report.

A motion was made and seconded to approve the payments of the bills for January. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:35 pm. The next meeting of the Avoca Village Board will be held onMonday, February 12, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

There were five board members and five guests were present. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the November 13, 2017, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department – Paperwork has been completed, just waiting for a date that works for both Avoca and Weeping Water departments to burn house. The garage is full of carpet rolls and will need to be removed before able to burn.

Keene is working on locating correct turn off and will call in a plumber to run a tracer on the line. He is also working at the plant to get the amps running slower.

Kirchhoff reported from the Library Board that they will be having a work day in January to get all the books properly tagged, over 1,000 adult non-fiction books are available.

Lowman would like to have the alley rocked correctly and public not to drive on his property. Ehmke will work on the alley.

Rydel was present to discuss the upcoming opening of the Down Home Saloon. There will be a preopening and open to the public on Wednesday, December 20. She will be setting up a beer garden during the Quack-Off, possibly on the north side of her building. A motion was made to approve the open containers in Tefft Park on Saturday, January 27, 2018, from 8:00 am to 10:00 pm for the Quack-Off. The motion was seconded and all Board members voted ayes. A bulletin board will be available for public posting.

Old Business:

Properties: Incontro property is ready for burning.

The Clerk is still working with the Attorney on problems. One property was cleaned up.

Utility Bills – There were 11 shut off notices mailed and all have been paid except for one which will be paid this week after pay day.

New Business:

The meeting schedule for 2018 was presented.

Clerk Questions or Correspondence:

Reminded election for 2018, Trustees must apply by August 1 to run.

Miscellaneous:

Snow removal will be put up for bids as well as mowing contract.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: He is currently working on the door for tractor shed.

Street/Ehmke: Groleau helped with putting up Christmas lights. The tractor is ready for snow.

A motion was made and seconded to approve the payments of the bills for December. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:17 pm. The next meeting of the Avoca Village Board will be held onMonday, January 8, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

There were five board members and one guest was present. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the October 9, 2017, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department - New paperwork was submitted to the fire marshal office for burning of Incontro house. The fire department will not be having the soup dinner and Santa’s visit this year.

After discussion, it was decided that the Board would be hosting Santa Claus this year. It will be held at the Town Hall on Saturday, December 23, 2017. Santa will arrive by fire truck and will be visiting with kids from 1:00 – 2:30 pm. There will be cookies and other goodies provided by the Board. Donations will be accepted to help with the cost. There will be no drawings for gifts or raffle sales for turkeys and hams.

Kirchhoff reported from the Library Board that they helped with the Halloween party. They felt their taco dinner was success and thank everyone who attended. The Library will NOT be open on Saturday, December 23. A work day is in the plans for January to get books posted and out on the shelves.

Harms with Viaero Wireless was not present.

Old Business:

Properties: Incontro property is ready for burning.

The Clerk visited with the Attorney and discussed several properties for cleaning up and the burn request for Incontro property. Also discussed was the current way shut off notices are being sent out for utility bills. He felt there is no need to make another contact with the resident after the notice is sent and that the Village may shut off without additional contacting. Payments should be made to the bank or at the office and not to the person shutting off water. The attendance of Trustees is covered under state regulations, action may be taken if missed five consecutive meetings.

Utility Bills – There were 8 shut off notices mailed. One has been shut off, 1 continues to be off, working on one and the rest were paid.

Additional work was done at the fire reservoir. Parts were ordered and then discovered the problem was with the wiring.

New Business:

Street Superintendent Certification was completed. The Clerk is working with JEO for the Street Budget. It was discussed to add House Street between the bridge and 132nd Street on the One Year Plan. Speeding on Garfield Street was also discussed. Verification will be needed and handicap/no parking area marked by the park.

Candidate Filing for 2018 – Three positions. Incumbents have until July 15 and any others till August 1, 2018.

Clerk Questions or Correspondence:

A letter from TEAM for meeting was read – no interest by Board.

Miscellaneous:

The Clerk will verify $5000 motor with Keene.

Lehn attended the Risk Assessment meeting on October 28 and reported their discussions of the different areas covered such as tornados, chlorine leaks, etc.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Park restrooms are off and winterized.

Street/Ehmke: Chains have been put on the tractor. Lights will be put up Thanksgiving weekend. Generator was checked by Keene.

A motion was made and seconded to approve the payments of the bills for November. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:47 pm. The next meeting of the Avoca Village Board will be held onMonday, December 11, 2017 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307

Date: Monday, October 9, 2017

Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest: Diaz, Groathouse and Kreifels

There were five board members and three guests were present. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the September 11, 2017, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes. A motion was made to approve the minutes of the Budget Hearing held on September 18, 2017. The motion was seconded and all present voted ayes.

The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports:

From the Fire Department - The paperwork was submitted to the fire marshal office for burning of Incontro house, however, upon checking a new form will need to be completed. The Clerk will work with the Attorney to get this completed.

Kirchhoff reported from the Library Board that they will be holding a fund raiser at noon on October 15, from 11:00 – 1:30pm, serving lunch. The Library will be open for tours. The Library Board will be assisting with the Halloween Party on Tuesday, October 31, and treats will be handed out at the Library.

Rydel was not present to discuss progress of Saloon. Liquor Commissions had a question regarding license and information was given to her.

Suspended Meeting for Guests:

Two visitors were present to hear what is going on. Kreifels was present to discuss the bridge, and there was nothing to report, she will be stepping down from this project.

Return to Regular Meeting

Old Business:

Properties: Incontro property is ready for burning.

The Clerk did not receive information from Attorney regarding the previous problems that were submitted to him. The Clerk will visit with Attorney regarding burning, previous problem properties, Trustee attendance and utility billing.

Utility Bills – There were 7 shut off notices mailed. One has been shut off, 4 paid and working on other two.

The fire reservoir leak has been repaired. The Board discussed lowering the ceiling and adding insulation or using heat tape and repair the automatic pump.

The picnic tables have been repaired and a couple will be put away for winter storage.

Other property was discussed and the Clerk will discuss this with Attorney as well.

New Business:

Some areas have trees growing in the culverts that will be cut out.

It was brought to the attention of the Board that a few people were concerned regarding the Village paying for the removal of a tree. This was removed by Village personnel as it was in the easement of the Village property.

Miscellaneous:

Hoback is willing to help with adding door to tractor shed and ceiling work if needed. Tin will be added to the west end of the tractor shed.

Trustee Reports:

Water/Staack: Nothing to report.

Sewer/Kirchhoff: Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses: Will be shutting off park restrooms for the winter.

Street/Ehmke: Will check on having concrete hauled when property burned. Pulling out everything on side of building and put in grass.

A motion was made and seconded to approve the payments of the bills for October. All present board members voted and the following bills will be paid:

A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:16 pm. The next meeting of the Avoca Village Board will be held onMonday, November 13, 2017 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

The Fire Department recently had a scare with children driving a 4-wheeler and another on a mini bike. Parents PLEASE be aware of where your children are and what they are doing. This could have had a tragic ending. Additionally, motorized vehicles ARE NOT allowed in the park. Children under the legal driving age should not be driving these vehicles on the streets.

For the past years Avoca has been fortunate to have a recycle trailer in the Village for all Cass County residents. These trailers were purchased with grant money for the County. We want to keep the trailer here.

Your help is needed! Garbage is being placed in the recycle trailer bins. If this continues, we may lose the trailer. See the list below for items that are allowed. If you see someone putting items not allowed in the trailer, please report it to the Village Office so it can be addressed.