Assistant Office Manager

Location
US-OH-Cincinnati

Job ID

2018-4041

Group

Spectra - Food Services & Hospitality

Location Name

Spectra FH - Duke Energy Center

Category

Accounting/Finance

Type

Regular Full-Time

Overview

This position is based at the Duke Energy Convention Center. The Duke Energy Convention Center offers a wide variety of exciting and affordable advertising and sponsorship opportunities. Partnering with us creates highly effective marketing opportunities for your company; reaching the local community, business leaders, decision makers, meeting planners, and out of town guests that attend one or more of our 150 plus events drawing 600,000 visitors annually. You can learn more about our venue here: http://www.duke-energycenter.com/

The Assistant Office Manager will provide administrative support to all Spectra departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company

Given the small size of the Spectra onsite office (usually 2 FT employees), it is critical that the Assistant Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist Spectra staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

Spectra, an industry leader in sports, entertainment and venue management is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization. Together we transform events into experiences. These experiences create excitement, turn heads, and make memories. You can learn more about Spectra at www.spectraexperiences.com/

Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Office Manager, Concessions/Catering Manager, GM) in a timely and responsible manner.

Qualifications

Ability to maintain open, direct, positive and objective lines of communication with management.

Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally and with flexibility.

Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, NPO coordinators and volunteers, clients, vendors, business contacts, etc.

Ability to be self-directed in a team-oriented environment

Ability to work evenings and weekends, if necessary, as required in an event-driven environment.

Ability to work overtime hours, if necessary.

Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial and employee matters.

Education and Experience:

High School graduate or equivalent.

Minimum two years of business, general office or accounting experience.