11 Kickoff MeetingRegardless of the size of your Acquisition, you should hold a kickoff meeting. Goal of the meeting is:Achieve clear and mutual understanding of all contact requirementsEnsure common understanding of expected process and deliverablesIdentify and resolve potential problems

15 Past PerformanceOne of your responsibilities is to not only manage but document the contractor’s performance.This is relevant information for future source selection purposes and risk analysis effortsIf embraced, it could significantly improve source selection and contract management.

16 Contract Delivery Delivery requirements are specified in the contract:Time and place of deliveryQuantity to be deliveredMethod of deliveryIndividual or office with the authority to receive and accept the deliverables

17 Contract ModificationDefinition: A contract’s terms and conditions such as it’s Statement of Work, Period of Performance, quantity, or price, are modified in writing.Contracting Officer is the only person authorized to make any contract modification.

18 Unilateral ModificationUnilateral Modifications are used to:Make a change authorized by contract clausesMake an administrative changeIssue a change orderIssue a Termination Notice

19 Bilateral ModificationsBilateral Modifications include:Cost Overrun ModificationExtend the period of performance for completion of contract requirementsDefine letter contractsIncorporate any other agreements of the contracting parties

27 Back to the Life Cycle O.K. all issues have been dealt with…Everything has been deliveredThe contractor has been paidNOW WHAT?

28 Contract CloseoutDefinition: Contract is officially ended. There is no longer a contractual relationship between the Government and the contractor.The contractor has completed all deliverables.The CO or COTR has signed off on the deliverables.

29 Close Out Close out if Physically complete*:(1)(i) The contractor has completed the required deliveries and the Government has inspected and accepted the supplies;(ii) The contractor has performed all services and the Government has accepted these services; and(iii) All option provisions, if any, have expired; or(2) The Government has given the contractor a notice of complete contract termination.(b) Rental, use, and storage agreements are considered to be physically completed when—(1) The Government has given the contractor a notice of complete contract termination; or(2) The contract period has expired.* FAR