II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Warrington and Halton NHS Foundation Trust is seeking to procure a Warrington Care Record to provide a single clinical view of all information held electronically across the local care community.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Warrington and Halton Hospitals NHS Foundation Trust is seeking to procure a Warrington Care Record to provide a single clinical view of all information held electronically across the local care community. The ‘Warrington Care Record’ will provide external access to information for patients, GPs and referring secondary care clinicians to enable effective and interactive sharing of information. The procurement is being undertaken on behalf of the Warrington Health and Social Care Community (WHSCC) referred to henceforth as the ‘care community’. The Care Community comprises:
— NHS Warrington Clinical Commissioning Group;
— Warrington Borough Council;
— Warrington and Halton NHS Hospitals Foundation Trust;
— Bridgewater Community Healthcare NHS Foundation Trust;
— 5 Boroughs Partnership NHS Foundation Trust.
Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Primary contract duration will be 7 years with the option to extend for a further 3 years in annual periods.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Data Sharing Technology Platform

1)Short description

A data sharing technology platform with front end user interface and back-end interfaces to core organisational and national systems; A health and care community-wide citizen index (using the NHS number as the unique identifier); Consent to share management controls; role based access controls; simple citizen access; secure access from mobile and desktop devices across multiple device operating systems; and end-user access audit reporting.

2)Common procurement vocabulary (CPV)

48000000, 48810000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Pathways of Care

1)Short description

Capturing additional data by health and care professionals using eForms that are created and based on pathways of care; supporting work-flow and rules based decision-making; and the creation of care correspondence.

2)Common procurement vocabulary (CPV)

48000000, 48810000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Intelligence Led Care

1)Short description

Population health functionality utilising data warehouse capability and analytics tools, in order to help identify the particular health and care needs of the Warrington population (including risk stratification across health and care), using data from the care community’s main source systems.

2)Common procurement vocabulary (CPV)

48000000, 48810000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Developing Citizen Access

1)Short description

Developing citizen access to include personal data from ‘apps’ and monitoring/measurement devices i.e. the more ‘innovative’ end of the procurement. Whilst these are optional requirements for the purposes of the procurement in that they are not reflected in the care community’s Potential Provider budget for the procurement, the care community intends to procure this functionality either from a successful Lot 1-3 Potential Provider or from a successful Lot 4 Potential Provider. The care community recognises that some of the Lot 4 functionality in question is relatively niche and specialist in nature and that solutions to satisfy some of these requirements may be ‘in development’ or, indeed, may not yet exist. It also recognises that the successful Lot 4 Potential Provider will only be in a position to propose how best to develop its Lot 4 solution until it fully understands the nature of the successful Lot 1-3 solutions. Accordingly, the PQQ response document questions in respect of Lot 4 focus on generic approaches as opposed to focusing on specific solution issues.

2)Common procurement vocabulary (CPV)

48000000, 48810000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: Short-listing will be undertaken following the PQQ evaluation. Further information is available in the pre-qualification questionnaire and associated documents available at https://procontract.due-north.com/register

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.8.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: In accordance with Standing Orders and Standing Financial Instructions of Warrington and Halton Hospitals NHS Foundation Trust.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
The Strand
London
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained