31Booking & Payment1. A £10 deposit per person is required at the time of booking to secure your place. 2. All provisional bookings will be held for seven days, and will be automatically released if a deposit is not paid. 3. For parties over 20, final numbers and full payment will be due by Friday 2nd November 2012, and for all other parties, Monday 5th November 2012. 4. No party bookings may be charged to account unless you hold a credit facility with VILLAGE Hotels & Leisure Ltd. 5. Deposits and final payments are non-refundable, and cannot be offset against any other products. 6. All prices include VAT at the prevailing rate. 7. Multiple cheques/credit cards are not acceptable - one organiser cheque/card number per party. All cheques made payable to VILLAGE Hotels & Leisure Ltd. 8. All outstanding monies settled prior to arrival. 9. Confirmation of your booking will be sent together with a receipt of monies paid.Food & Beverage10. Pre-orders for food should be returned with final balance. 11. Where a food order is not provided, a set meal of the day will be served. 12. (v) Suitable for vegetarians. 13. VILLAGE Hotels & Leisure will not knowingly sell any food required to be labelled as containing GM material. 14. We cannot guarantee that dishes do not contain nuts or nut derivatives, or that fish products are totally free from bones. 15. No alcohol or other beverages may be brought into the hotel for consumption or prizes. 16. Leisure members' discounts are restricted in respect of function events, please check with the hotel for specific information on a specific event. 17. The hotel reserves the right to amalgamate Christmas events to ensure minimum numbers. 18. Where applicable, tables under 10 may be shared in the function suite.General19. The hotel reserves the right to judge acceptable behaviour and levels of noise from guests or representatives. The organiser is responsible for the behaviour of their group, and should take all steps necessary for corrective action should that be requested by representatives of the hotel. 20. Please note the dress code for all events is smart casual unless otherwise stated, and we kindly ask for no jeans, trainers, baseball caps, hoodies or casual headwear. 21. Details are correct at the time of going to print and may be subject to alteration without prior notice. 22. The minimum age for persons attending functions is 18 except by prior notification. 23. All accommodation bookings must be paid in full and are non-transferable or refundable in the event of cancellation other than for a valid medical reason where proof of incapacity will be required. For reservations on New Year's Eve, full payment is required at the time of booking. 24. We are unable to offer baby listening, baby sitting, child minding, and on New Year's Eve, room service for food & beverages. 25. Guests & visitors are not permitted to join any event for entertainment only. 26. The hotel does not accept any liability in respect of loss or damage to articles brought into the hotel or car park.Party organisers are asked to inform everyone in their party of these terms & conditions. Extra copies are available on request, together with a suggested Policy Statement in respect of Company Events which you may find useful.Terms & Conditions