We usually supply Bar Code Labels with
every BarTracks System. This enables us to make system start-up
easy for our Customers, and to assure that the system will work
well from the start.
We use a durable material that meets almost all needs for indoor
and outdoor Assets, over a long period, with a strong permanent
adhesive. The Labels are professionally pre-printed at high temperature
to assure that they will be readable for many years of use, cleaning,
and wear.
The printing on the Labels includes the Asset Bar Code Number as
a bar code and as a human-readable number, and optional text that
identifies the organization.
The number of Labels supplied corresponds to the number of Assets
to be managed, and includes enough extra to cover incoming Assets
above and beyond current inventory. More Labels can always be ordered
at a later date if needed.

Examples and Samples

Pictures of some
example labels used by current Customers are shown below. Actual samples
are available on request; they will enable you to evaluate the material,
adhesive, and printing.

Label Sizes

The recommended
width of the labels depends on the number of Assets to be managed.
This is because more Assets require larger Asset Numbers and wider
bar codes. We recommend label widths as shown below:

No.
Assets Managed

Number
of
Digits in Bar Code

Recommended
Minimum Label Width

Recommended
Label Height

Up
to 99,999

5

1.5
inches

0.375,
0.5, 0.625, or 0.75 inch

Up
to 999,999

6

1.75
inches

0.5
or 0.75 inch

Up
to 9,999,999

7

2.0
inches

0.5,
0.625, or 0.75 inch

Of course, wider labels are possible. Narrower labels
require some testing to assure that the bar codes will be readable
"under field conditions"; the narrower the bar code the
more difficult it is to read.

Options for Bar Code Numbers

We recommend one simple sequence
of numbers for all bar codes, both Assets and Rooms. For example, starting
with 00001 and running through 99999. This makes it easy to keep track
of labels, and less expensive, too.

The BarTracks PC and Scanner
programs automatically keep track of an Asset's Funding Type.
Some organizations prefer to have an initial letter indicate the Funding
Type for an Asset. BarTracks can easily use this numbering approach,
too.

For example, Military organizations
manage APF (Appropriated Funds) and NAF (Non-Appropriated Funds) separately.
They use A for APF Assets and N for NAF in the Bar Code Labels. Universities
use different abbreviations for their Funding Types such as G for Grant.
It only requires three separate series of labels. This approach is a little
more costly because it requires printing three series of labels instead
of one. It also requires keeping track of the labels to assure that each
doorjamb and each Asset gets the correct type of label.

Options for Customized
Label Text

As shown in the samples above,
we recommend one or two lines of text above the bar code, and one line
with the human readable Bar Code Number below. The text at the top usually
identifies the organization (e.g., "DCA Lodging, Fort Mc Coy, WI").

With a little more cost
and time required, we can supply labels with colored bands, as shown in
the samples above.

Label Material

We use Fasson® 2 Mil
White Printable Polyester as the basic material for our labels. It is
flexible, rugged, and durable, capable of lasting without damage or peeling
for many years. It has excellent tear strength, heat resistance, dimensional
stability, opacity and chemical resistance.

If you need more details,
we will gladly supply the technical specification sheet for this material.
If you have reason to use a specific alternative material, we will be
happy to consider it.

Label Adhesive

The adhesive Fasson® S333 is permanent for all
practical purposes, when placed on a clean surface, unless somebody consciously
attempts to scrape, peel, and remove the labels. We recommend cleaning
the surface with an alcohol wipe before application. The labels can be
applied at temperatures above +25°F(-4°C), and used and stored
at temperatures between -40° F to 300° F (-40° C to 149°
C).
We will supply the technical specifications of this adhesive upon request.
Number of Labels Supplied
This depends on the size of the BarTracks System purchased. It ranges
from 2,000 to 500,000 labels, as required. Labels come in rolls of 1,000.
In general, we recommend enough labels for the initial inventory of Assets
plus 20%. This allows for receiving new inventory items while implementing
BarTracks.
It is always easy and fairly inexpensive to acquire additional labels
as needed.
Some Customers have many or all of their Assets already labeled with bar
codes. In these cases, we can almost always use those Bar Code Numbers
and Labels in BarTracks, saving cost and effort.

Extra-Tough Labels for Tools, Vehicles,
Extreme Conditions

Some of our Customers use BarTracks for labeling power tools used in construction, vehicles, playground equipment,
and other Assets exposed to rough use and the elements.

We can supply Bar Code Labels
that work under these conditions. If you need them, just ask!

Bar Code and Text Printing

We have our labels printed by
specialists using professional high-temperature printing equipment, software,
techniques, and quality assurance processes. Because we maintain close
relationships with our printers, we can almost always provide our labels
with better quality at rates lower than those available from general catalogs
and websites.

Labels can usually be delivered
in five to seven working days plus shipping time. We usually ship by UPS
Ground; overnight shipping can be arranged at cost.

If
you have questions or need alternatives to the samples shown above, please
contact us. We can surely supply labels of suitable size, material, and
performance to meet your needs and preferences.