Individuals who have entered into contracts with the agency
for equipment, supplies, and services. (The records contained
in this system which pertain to individuals contain principally
proprietary information concerning sole proprietorships. Some
of the records in the system which pertain to individuals may
reflect personal information, however. Only the records reflecting
personal information are subject to the Privacy Act. The system
also contains records concerning corporations and other business
entities. These records are not subject to the Privacy Act.)

Categories of records in the system:

Contracts for the procurement of equipment, supplies, materials,
and services; including reports of compliance or noncompliance
to labor and other laws governing contract administration.

The primary uses of the records are for administration of
the contract. The information is also used by the contractor
to report income tax. The Government uses these records to collect
and report on business travel expenses, self-employment tax,
depreciation, and any delinquent amounts arising out of the contractor's
relationship with the Government. The records are also used to
report certain contract information to the Federal Procurement
Data System (FPDS) and payment information to the Internal Revenue
Service.

Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:

(1) Another Federal agency to
enable that agency to respond to an inquiry by the individual
to whom the record pertains; (2) to the Internal Revenue Service
to report payments;(3) to
the Department of Justice, or to a court, adjudicative or other
administrative body, or to a party in litigation before a court
or adjudicative or administrative body, when: (a) One of the
following is a party to the proceeding or has an interest in
the proceeding: (i) The Department or any component of the Department;
(ii) Any Departmental employee acting in his or her official
capacity; (iii) Any Departmental employee acting in his or her
individual capacity where the Department or the Department of
Justice has agreed to represent the employee; or (iv) The United
States, when the Department determines that the Department is
likely to be affected by the proceeding; and (b) The Department
deems the disclosure to be: (i) Relevant and necessary to the
proceedings; and (ii) Compatible with the purpose for which we
compiled the information.(4)
to the appropriate Federal, State, tribal, local or foreign governmental
agency that is responsible for investigating, prosecuting, enforcing
or implementing a statute, rule, regulation, order or license,
when we become aware of an indication of a violation or potential
violation of the statute, rule regulation, order or license,
(5) to a congressional office in response to an inquiry to that
office by the individual to whom the records pertains, (6) to
a collection agency for the purpose of debt collection.

Policies and practices
for storing, retrieving, accessing, retaining, and disposing of
records in the system:

Storage:

Maintained in manual form in
file folders and on the Federal Financial System automated acquisition
and reporting systems.

Retrievability:

Indexed by name of individual
or by purchase order number.

Safeguards:

Maintained with safeguards meeting
the requirements of 43 CFR 2.51.

Retention and disposal:

In accordance with approved retention
and disposal schedules, as included in the Federal Acquisition
Regulation (FAR 9.805).