Position Summary: The CertLink Program Coordinator supports the Continuing Certification Initiative by providing administrative and program support to the ABMS CertLink team, ABMS Member Board community, and other users. This position is exempt and reports to the Director of Academic Programs and Services.

Essential Functions:

Administrative Support & Program Coordination

Support the Director and program team members in the day-to-day management of the program through the execution of assigned duties including:

Drafting, maintenance, and management of key documents

Meeting note-taking

Drafting and distribution of meeting summaries to key stakeholders and track follow-up action items to completion

User survey administration

Timely and accurate communication with project stakeholders, including Member Board staff

Periodically liaise with vendors to facilitate project work

Project deliverable tracking, including monitoring and management of timelines

Development and distribution of electronic and printed meeting agendas and materials, including MS Word, Excel, and Power Point documents

Manage and maintain dedicated SharePoint site ensuring appropriate accessibility for general and sensitive information including collecting feedback on usability and implementing improvements; post items to SharePoint as requested and/or needed; maintain program files, both electronic and hard copy.

Manage and maintain dedicated Basecamp site ensuring appropriate tracking and accessibility of project tasks and materials.

Reviews internal administrative processes to determine opportunities for improvements and make recommendations to management for changes

Ability to anticipate next steps, proactively seek clarification or further direction, and reliably follow-through on all assignments.

Ability to manage and prioritize multiple assignments.

Comfortable with ambiguity and skilled at asking probing questions to seek clarification.

Collaborative work style on both independent and team assignments.

Comfortable working remotely, as well as working with a remote supervisor and remote teammates.

Interest in healthcare or medical organizations.

Experience in nonprofit-sector (healthcare, foundation or association setting) is a plus.

Education, Training and Experience:

Bachelor’s degree, preference given to majors in healthcare, health policy, project management, or other related fields.

Strong computer skills utilizing Microsoft Office Suite and an advanced level of proficiency using Word, Excel, and Power Point.

3 - 5 years professional experience in an administrative and project management role.

Experience working with SharePoint and/or Basecamp preferred.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities. Duties, responsibilities and activities may change at any time with or without notice.

The American Board of Medical Specialties (ABMS) works in collaboration with 24 specialty Member Boards to maintain the standards for physician certification. Our focus is on improving the quality of health care to patients, families, and communities by supporting the continuous professional development of physician specialists. We achieve our mission as an organization by helping physicians achieve their potential as providers of quality health care.