Job Opportunities at Duma Works - 4 Positions

Duma Works is changing the way people think about hiring. By efficiently connecting employers and potential hires through our mobile platform, we make finding that perfect person a fun experience, allowing businesses to grow and job seekers to access new opportunities.

The Finance Manager is responsible for budgeting and cash flow management, managing all financial documentation, effect payments, evaluation and reporting activities related to the company’s program in Kenya.

Finance Manager Job Duties and Responsibilities

Ensure financial/accounting activity is carried out in accordance with the company’s accounting policies.

Maintain detailed and accurate records for all financial transactions in an organized and professional manner.

Ensure the program adheres to Government of Kenya’s laws, including financial reporting, tax, labour and proper registration with all relevant authorities as required. Identify areas for financial and administrative improvement and work with Country Program Manager to implement those improvements. Keep Country Program or Project Manager abreast of Kenyan legal requirements for the association’s operations.

Maintain close and cooperative working relationships with financial staff, Value Chain and Capacity Building

managers, and KFPs.

Provide support to project management and finance staff, and partners in the form of training and regular follow-up/review to ensure that Financial and Legal procedures are being implemented and are readily understood by all staff.

Provide required weekly & monthly financial reports by specified deadlines to the Country Program or Project Manager and the HQ.

Manage successfully all audit requirements of and coordinate with auditors from the Government of Kenya, the association’s headquarters and DFTAD.

Provides overall supervision to the finance staff and partner finance staff. Takes part in the national leadership team and assists in ensuring the success of the association in Kenya through motivation, direction, review and feedback of assigned tasks.

Finance Pillars: Ensure control, monitoring and execution of all financial and related activities within the country, like yearly budgeting, administration, planning & control, ICT, procurement and logistics in line with all applicable legislations and regulations, applicable guidelines and strategies and Project agreements

Financial Planning and Control Cycle: Prepare and communicate on budgets, formulate, communicate and monitor procedures, guidelines and work instructions for financial administration for the portfolios, within the guidelines of the regional controller and corporate standards

Financial Administration and Accounting: Check and consolidate financial data for the country/portfolios/funds, ensure processing of accounts payable and accounts receivable, tax related requirements, carry out reconciliation of administrations, manage the ledger accounts as well as manage and maintain cash and liquidity levels, aligned to financial regulations, the association’s financial standards and guidelines of the HQ Controller, and ensure relevant registration and documentation and archiving

Information Services: Provide financial data and analyses to relevant internal and external parties as input for further decision-making and handling as well as answer questions regarding financial administration and data, based on requests and (corporate or regional) procedures as well as monitor the delivery of ICT services within the country, based on the Service Level Agreement with the external service provider and corporate ICT services

Internal Control: Conduct internal compliance and control assessments, identify and address risk areas and implement measures to minimize the risk of irregularities, coordinate audits, based on corporate and regional compliance and audit procedures and in consultation with HQ controller and Project Managers

Logistics and Purchasing: Analyse major investments and cost accounts, ensure, oversee and approve on procurement and maintenance of equipment, assets and means of transport, and the relevant contracts and leases as well as logistics and travel arrangements, balancing user requirements and business needs and budget, and aligned to corporate procurement guidelines and authorization levels

Management Reporting: Collect, review and analyse and interpret (trends in) financial and non-financial data, draft financial and administrative reports on country/portfolio/fund/donor financial and non-financial indicators, using the corporate and Project/ donor reporting formats and within guidelines of the HQ Financial controller

Qualifications for the Finance Manager Job

Bachelors of Commerce, in Accounting or Business Management with minimum of 5 years in experience in international standards of project accounting, financial management including budgeting, grants and contracts.

Overseeing the planning and execution of youth mobilisation and screening, from supervising use of different mobilization platforms (print, social media, community mobilizers), to ensuring quality execution of screening process (information sessions, literacy/numeracy tests, 1:1 interviews, and registration).

Coordinating logistics of day-to-day running of programs, including distribution of programme schedule and materials to instructors and students, support of field exercise logistics, supervision of use of grading tools (scorecard and assistance tracker), etc.

Scheduling and managing employer presentations for candidates, organizing employer interview days, and coordinating with employers once job placements have been made

Maintaining database with student information and programme records before and after placement, ensuring candidate performance follow-up and maintaining contact with all alumni

Solving for consistent programme and process improvement.

Continuous Improvement

Collecting, synthesizing and responding to feedback on the programme and the curriculum from students and employers.

Problem-solving on updates to curriculum and operational improvements.

Skills / Mindsets Required

Availability to travel.

Bachelor’s degree.

3-5 years of direct supervisory management experience.

Experience preparing youth for employment.

Able to lead interactions and meetings with employers

Experience in apparel/garment manufacturing with understanding of working on the factory floor.

“Do-er” mind-set, with a passion for the start-up environment, fast changing priorities and achieving challenging goals

Well-developed sense of attention to detail

Interest in working in a fast growing organization and being an integral part of aggressive scale

A positive, solutions-oriented attitude, drive for excellence, and ability to be a team player.

Method of Application

Cover Letter and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2682”, Your Full name & Phone number e.g. 2682 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.

Deadline for receiving applications: 20th February 2017

N.B. * You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793. If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer

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