Sexual and Domestic Violence Services for Leicester

Leicester City Council working with Leicestershire County Council, Rutland County Council and the Police and Crime Commissioner for Leicestershire therefore invites Tenders for the provision of Sexual and Domestic Violence Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKF2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Social work and related services. Surgical specialist services. Leicester, Leicestershire and Rutland Councils have been commissioning specialist domestic and/or sexual violence services for a number of years. The current provisions come to an end in November 2015. The Office of the Police and Crime Commissioner for Leicestershire (OPCC) also has a commitment to commission support services for those affected by sexual and domestic violence across Leicester, Leicestershire and Rutland from October 2015.
This presents an opportunity to work together to make the most of the resource collectively available and to share learning from previous contract management, stakeholder engagement and service user feedback. The respective organisations have made a commitment to work together to align shared interests and pool a degree of resource to better meet local need.
Leicester City Council working with Leicestershire County Council, Rutland County Council and the Police and Crime Commissioner for Leicestershire therefore invites Tenders for the provision of Sexual and Domestic Violence Services.
The parties wish to commission an information and support service(s) for those aged 13 and over affected by sexual and domestic violence that works across Leicester, Leicestershire and Rutland. This would encompass the following core activities:
— Helpline service;
— Face to face support;
— Support for third parties (friends, family members, colleagues);
— Information on options available, including for those concerned about own behaviour or local practitioners;
— Safety planning and risk assessment (Safe Lives, DASH);
— Support planning, key working and support co-ordination;
— Advocacy;
— Individual and group support;
— Appropriate therapeutic support;
— Attendance at MARAC and Specialist Domestic Violence Court;
— Neighbourhood profile/ networking;
— Gendered provision;
New Service Model.
The new service model needs to realise a consistent and coordinated offer of care across our sub-region. It will provide highly skilled engagement and support options for those who have been affected by sexual and domestic violence and complement the wider coordinated community response. The service will focus on improving safety, health, wellbeing, and reducing risk.
The proposed Contract will be for 40 months with an option to extend for up to 24 months. It is the Council’s belief that the model best suited to delivery will be a Consortium or Main Contractor with Sub-Contractors, however the Council will consider any model that is proposed to deliver the Services outlined in the Specification.

Additional information is provided in section VI.3) of this Contract Notice.

II.1.6)Common procurement vocabulary (CPV)

85300000, 85121300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

All services that ensure successful delivery of the contract as required by the specification and in the Invitation to Tender documents.
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Up to 24 months option to extend beyond the initial 40 months’ term.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 2 and 8

II.3)Duration of the contract or time limit for completion

Duration in months: 40 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require guarantees or other forms of appropriate security.
The right to require the provision of appropriate guarantees, warranties and insurances is reserved. In the event that you intend to contract with Leicester City Council in a consortium or Special Purpose Vehicle Leicester City Council will require the consortium members to provide forms of guarantee and/or financial security for the consortium’s obligations. Exact details of the requirements are set out in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council requires a contract with a legal entity. In the event of a consortium bid, the Council will only enter into a contract with a suitable legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service provider contract terms and conditions supplied in the Invitation to Tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TAN0205 SVDV Services for LLR

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.6.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 Months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
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Precise information on deadline(s) for lodging appeals: In accordance with the Public Contract Regulations 2015 (SI 102) (the regulations) the Council will operate a standstill period of not less than 10 days between notifying contractors of its intent to award the contract and the award of the contract. Any appeal during this period shall be addressed to: City Barrister and Head of Standards, Leicester City Council, 16 New Walk, Leicester LE1 6UB UK.
If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 92, within 30 days of the date when grounds for stating proceedings first arose.

VI.4.3)Service from which information about the lodging of appeals may be obtained