Occ.WorkProb.Effective

Code
No.Class TitleAreaAreaPeriodDate

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Employees in this
series perform and/or supervise specialized tasks involved in the maintenance
of an employer’s contractual employment data system.

DESCRIPTIONS OF LEVELS
OF WORK

Level I: Academic Contract Specialist4755

Employees at this
level perform highly specialized tasks in the maintenance of a complex data
system and have responsibility for final administrative review of all
contractual agreements between the employer and faculty/academic staff, as well
as other academic personnel-related matters.The employees work under the direction of a designated supervisor.

An Academic Contract
Specialist typically –

1. maintains
a complex data system that includes all contractual agreements between the
employer and active or inactive faculty/academic staff

2. researches and prepares reports for the governing board (if
applicable) and the appropriate institutional and governing board officials

3. coordinates the flow of information concerning contractual
appointments and/or terminations submitted to the governing board from the
campus(es)

4. reviews and analyzes documents and forms to determine adequacy
and acceptability of information provided, which may include such matters as
special conditions of employment, waivers of tenure, tenure rollbacks, faculty
promotions, and sabbatical and/or administrative leaves

6. maintains
confidential files of other contractual relationships with the appropriate
employer offices (such as Union contracts and lease agreements)

7. assists in the preparation of special certificates for
faculty/academic staff (such as retirement and emeritus status)

8. assigns and reviews work performed by other employees as required

9. performs other related duties as assigned

Level II: Academic
Contract Supervisor4763(3435)

Employees at this
level are responsible for supervising a group of Academic Contract Specialists
and for maintaining the overall qualitative standards for the employer’s contractual
employment data system.The employees
work under the supervision of a designated manager.

An Academic Contract
Supervisor typically –

1. supervises
a group of Academic Contract Specialists engaged in the maintenance and
utilization of the employer’s faculty/academic contractual employment data
system; selects, trains, and orients new Academic Contract Specialists and
evaluates on-going job performance of current Academic Contract Specialists

2. evaluates and responds to proposals and requests to modify,
expand, improve, or replace the current contractual employment data system
submitted by vendors, units of the institution, or outside agencies in order to
assure continuity of information support and accessibility

3. responds to requests to provide reports regarding
faculty/academic employment data to appropriate board/institutional officers by
extracting data from the employment data system through the use of computer
programs

4. evaluates unit work-flow to determine if assignments need to be
redistributed among the Academic Contract Specialists

Level I: Academic Contract Specialist4755

(a) work experience performing
clerical/secretarial work comparable to that listed at Level IV of the
Secretary/Clerk series

(b) college course work in any curriculum

that totals 1.0 unit according
to the following conversion rates:

36 months of “a” = 1.0 unit

120 semester hours (or a
Bachelor’s degree) of “b” = 1.0 unit.

Amounts of
training or experience less than those listed above should be converted to
decimal equivalents of 1.0 unit and added together when computing combinations
of the different types of preparation.

3.six
months of experience handling contractual documents relative to the employment
of faculty and academic professional staff