Clerk

1. It shall be the duty of the Clerk to keep a correct account, in a book
provided for that purpose, of all supplies received by the Steward under
contract, or purchased by him under direction of the Superintendent. He
shall keep a careful account of all articles used and consumed in the
Asylum daily, and at the end of every month, he shall make an exhibit of
the receipts, expenditures, and disbursements--arranging the different
articles used under appropriate headings, that the actual cost and
consumption of each article, for each day, shall be correctly shown. He
shall keep the ASYLUM ACCOUNT, the PHYSICIANS' DWELLING ACCOUNT, the
GARDEN ACCOUNT, the OFFICE ACCOUNT, the FARM ACCOUNT, and the
IMPROVEMENT AND REPAIRS ACCOUNT, each separate and distinct from the
other, and make out separate and distinct monthly exhibits of each. He
shall also make out, in connection with the exhibits of the above
accounts, a table showing the combined total cost per day, and the
combined total cost per month, with an average cost per day; and the
average cost of each patient per day, and the average cost of each
patient per month, together with any other items that may be of interest
and utility to the Asylum. He shall make out a table showing what bills
are to be paid on the last month's expenditures, and, also, a table
exhibiting the Superintendent's estimate for the expenditures of the
ensuing month.

2. It shall be the duty of the Clerk to keep a correct account of the
patients received--entering, at the time of their admission, in a book
provided for the purpose, a condensed copy of each commitment, with the
facts set forth in the certificate of the examining physicians
accompanying the same. He shall also note, in the same connection, the
condition of the patient, as found by the Superintendent or Assistant
Physician, at the time of admission.