Personal Information Change

It is important that personnel records are up-to-date to ensure compliance with applicable rules and regulations. Employees are responsible for reporting any personal information changes to the Office of Human Resources on a timely basis. Relevant changes include: name, address, phone number or email address.

Procedure:

Name change

Employees must complete and sign the Personal Information Change Form and take it to the Office of Human Resources along with a new and original Social Security card and a new Form W-4. In addition, benefits-eligible employees who are making name changes are responsible for the following:

ORP participants – must notify the company or agent

TRS participants – requires notification in writing when a TRS member has a name change. The written notice must contain both the Social Security number and the employee’s signature. The employee must also include a copy of a court order or marriage license that authorizes the name change. There is no TRS form for submitting a name change.

Address, telephone or email address change

Employees can update their address and telephone information by submitting the Personal Information Change Form to the Office of Human Resources or logging into PeopleSoft and selecting the "Email Addresses" from the "Personal Information" under the Employee Self Service option.

In addition, benefits-eligible employees who are making address changes are responsible for the following:

ORP participants – must notify the company or agent

TRS participants – must complete a form for address changes. The TRS Change of Address Notification form is available at: http://www.trs.state.tx.us/ or by calling TRS at 1-800-223-8778.

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