Financial Procedures Workshop

2018 - 2019 Financial Procedures Workshop

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Financial Procedures Application

**After completing the Financial Procedures Workshop Quiz, you will receive an email within 3-5 business days regarding your score. If however, you need your score urgently, you may contact the ASNMSU Comptroller at asnmsuc@nmsu.edu**

The undersigned representative agrees the organization will:

1. Follow the revised ASNMSU Financial Procedures Guide, in its entirety, in dealing with ASNMSU monies appropriated to the organization;

2. Failure to follow these procedures will result in the organization's forfeiture of any rights to the allocated funds;

3. If your organization is part of a college council, has approached the council for funds, and subsequently been denied, your organization must provide to ASNMSU Senate, in writing, the reason behind being denied these funds.

Club Name:*

Organization Position:*

Name:*

FirstLast

ASNMSU requires that you certify your application by submitting an electronic signature. To certify your application, read the text below and provide an electronic signature (your Full Name).

Financial Procedures Quiz

1. Who in your organization must complete The ASNMSU Financial Procedure Workshop?*

2. It's RECOMMENDED to complete your community service no later than....*

3. How many hours must you complete on and off campus for every $3000 approproation?*

4. What percentage of your organization must complete the community service?*

5. How many days after a NMSU employee (including student employees) returns from travel does you reimbursement paperwork need to be completed before it becomes taxable?*

6. Which of the following things does ASNMSU not provide funding for? Select all that apply for full credit.*

Insurance

Food

Admission Tickets

Study Abroad

Tuition

Visas

7. Should you retain your original receipts until your reimbursement paperwork is prepared by the comptroller?*

8. Once you return from your trip, who can you turn in your receipts to in order to begin the reimbursement process? Select all that apply.*

Assistant Comptroller

Fiscal Adviser

Your Senator

Comptroller

Fiscal Assistant

9. What is the last day to reach out to Comptroller for your reimbursement before you lose the opportunity to claim it?*

10. What occurs when you drop off your receipts or council appropriation at the ASNMSU office without meeting with the Comptroller, Asst. Comptroller, Fiscal Advisor, or Fiscal Asst.? Select all that apply.*

The paperwork will be at risk of being misplaced

The paperwork will be set aside until you meet with those listed above

Your paperwork will take priority over everyone else's

The reimbursement paperwork will be completed without your help

11. Why do you have to provide a bank or credit card statement with your receipts? Select all that apply.*

To show that it was not previously paid by NMSU

To provide confidential information

To show that the traveler paid for the expenses associated with travel or item

Because we can reimburse anyone for any part of their travel expenses

12. If your travel has already taken place, when should your request an appointment with the Comptroller to process your reimbursement? Select all that apply.*

After you bill goes through first readings on the Senate floor

Three days after your return from travel

When your bill is posted on the ASNMSU website

The day after the bill passes on the Senate floor

**After completing the Financial Procedures Workshop Quiz, you will receive an email within 3-5 business days regarding your score. If however, you need your score urgently, you may contact the ASNMSU Comptroller at asnmsuc@nmsu.edu**