Privacy Policy

Purpose

Healthia Limited, its subsidiaries and controlled entities (Healthia Group), takes pride in delivering a personalised and friendly experience to each patient, client and employee. In doing so, we respect your privacy and are committed to complying with the Australian Privacy Principles (APPs) in the Privacy Act 1988. This Privacy Policy explains what we do with personal information that we collect from our patients, clients and suppliers and prospective patients. Please note that any reference made to “we”, “our” or “us” refers to each member of the Healthia Group.

Scope

This statement discloses our current Privacy Policy. If we make any changes to this policy it will be announced on our website. If you have any questions or concerns regarding the Policy, please email privacy@healthia.com.au.

Your personal information will not be shared or disclosed to any party other than what is outlined in this Policy, nor will it be used for any other purpose than what it was originally intended.

Policy

What Information We Collect and How We Collect It

Name

Date of birth

Mailing and street address

Email address

Contact numbers

Health fund details

Medicare card number

Medical history

Occupation and employer

Lifestyle and hobbies

Bank and credit card details

Details of products you have purchased both online and in person from our clinics; and

Any information that relates to you, that you provide to us directly through our website, email, written letters and phone conversations.

We collect your personal information directly from you through the following methods:

New patient form

Purchase over-the-counter or online products

Online enquiry through our website

Enquiry or complaint

Incoming call list; and

Enter a competition

We may also collect personal information from third parties, such as:

Third party government agencies (like the Department of Veteran Affairs and Medicare)

Collecting, Keeping, Using and Disclosing Your Information

We collect personal information that is necessary to provide you with the best possible health care, as well as to maintain a high level of quality customer service. Further purposes for us in collecting personal information include:

Administrative purpose in running our clinics

Billing purposes

Accreditation and quality assurance activities to improve individual and community health care and practice management

Direct Marketing purposes, mail and email reminders

For the purposes of research and statistical analysis. only where de-identified information is used

To comply with any legislative or regulatory requirements

Sending communication to you about our products and services

Advise you if a clinic will be closing down, merging or relocating

Contact you in the event we have received a special order

Update your records and keep your contact details current

The Healthia Group may use personal information for the following purposes:

Provide patient and clients with products and services

Respond to enquiries and online orders

To improve our products and services

Develop and improve our website

Direct marketing purposes, mail and email reminders

Remind patients of upcoming appointments in the form of phone call, SMS or email

To transfer your records on the sale of a clinic at which you have been treated

Respond to complaints and compliments you have made

Keeping Your Information Safe

We take appropriate security measures to keep your personal information protected, managed confidentially and securely and destroyed appropriately when no longer required. We will monitor and implement appropriate technical advances or management processes to safeguard personal information.

A confidentiality agreement is entered into by all employees, contractors and agents at the time of their employment or engagement with us protecting the privacy of individuals. We view unauthorised disclosure as a serious breach of misconduct by our employees, contractors and agents. If the disclosure of personal information is breached disciplinary or legal action will be taken.

We endeavour to keep your information relevant, accurate, complete and up to date. When you arrive for an appointment the receptionist at your clinic may request confirmation that your details have not changed. If you require your personal information to be updated please contact your clinic.

Patients and clients can request to have copies of their personal information, clinical notes, images and reports sent to them or a third party by contacting one of our centres to obtain a Release of Personal Information Consent Form. Your personal information will not be released unless a consent form has been signed, received and processed by the privacy.We will only disclose personal information in accordance with the Privacy Act. This means that personal information may be disclosed:

For the purposes and uses for which we have advised that we are collecting it, and for related purposes that you would reasonably expect

Where we have the consent by you to do so

As required by law, or

Under other circumstances where permitted under the Act.

[We do not disclose your personal information to recipients located overseas.]

Complaints regarding a breach of your privacy

If you wish to make a complaint about how we have handled your personal information, you can communicate your concerns in writing on the contact details provided below. Your complaint will be investigated, and you will receive a written response to your complaint. If you are not satisfied with the response you may lodge a privacy complaint with the Office of the Australian Information Commissioner.

Contact Details

If you have any questions or comments about the management of your personal information, would like to correct your personal information, wish to opt out of receiving information from us or wish to make a complaint about a breach of the Privacy Act, we can be contacted through: