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Commonwealth of Virginia Department of Motor Vehicles

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Fuels Wholesale Sales Tax Electronic Filing

Electronic Filing

All licensed fuel wholesale distributors are required to report fuel activity information monthly in Virginia. A return is required each month the license is valid and must be submitted electronically. If you do not have any fuel activity for a particular month, a zero return is required to be submitted by the due date to prevent penalties and interest from being assessed.

E-Filing Options

There are three options for wholesale distributors to file returns electronically:

Option 1: Direct Filing Via the Internet

This option was developed for filers who do not already have their own computer program to produce their returns and schedules. It will be most useful to persons who have 100 or less transactions a month.

As always, you will still be responsible for maintaining records of your transactions. When you are ready to file your return and schedules, you simply log onto internet, pull up the appropriate return/schedule, fill-in the information, and submit the return/schedule directly into Virginia's fuels tax system.

Complete and submit the Electronic/Internet Filing Application (FT545) to start the e-filing process for Option 1.

If you have already submitted your application to file using Option 1 and you have received your User ID, you can submit your fuel activity information online.

Option 2: Transmission of EDIX.12 Via Internet Services

This filing method was developed for persons who have or who are planning to develop a computer program to complete their return and schedules.

You will still be required to maintain records of your fuel activities. When you are ready to file your return and schedules, you simply transmit the data using DMV's return and schedule layout to a FTP service using an EDIX.12 format.

Complete and submit the Electronic/Internet Filing Application (FT545) to start the e-filing process for Option 2.

If you have already submitted your application to file using Option 2 and you have received your User ID, you can submit your fuel activity information online.

Option 3: Transmission of ASCII Flat-File Via Internet Services

Like option 2, persons who have or who are planning to develop a computer program to complete their returns and schedules would utilize this option. The only difference is the format used to transmit the data, which is believed to be more user friendly.

Complete and submit the Electronic/Internet Filing Application (FT545) to start the e-filing process for Option 3.

If you have already submitted your application to file using Option 3 and you have received your User ID, you can submit your fuel activity information online.

Additional Information

For more information about the fuels wholesales tax, please contact DMV at: