Download your 2015 Yes Women Can registration package here!

Exhibitor Manual | Guide de l’exposant
Fourth edition of: | Quatrième édition de :
Yes Women Can!
Au féminin pluriel!
Sunday, April 19, 2015 | le dimanche 19 avril 2015
Un
A
biennial
évènement
event
hosted
biennale
by
organisé
THE R EVIE W
p ar THE R EVIE W
CENTRE COMMUNAUTAIRE DE
VANKLEEK HILL COMMUNITY CENTRE
36 MILL , VANKLEEK HILL
Une initiative
communautaire
primée du journal
THE REVIEW
Au service des communautés de l’Est
ontarien et
de l’Ouest québécois
depuis 1893.
An award-winning
community initiative of
THE REVIEW
Serving the communities of
Eastern Ontario and
Western Quebec
since 1893.
Reserve your booth/ réservez votre kiosque!
Sharon Graves-MacRae ([email protected]) | Shirley Shuberynski ([email protected])
The Review, 76 Main E., Vankleek Hill, ON K0B 1R0
613-678-3327 | Toll-free/Sans frais: 1-877-678-3327
Fax/Télécopieur: 613-937-2591 | [email protected]
www.yeswomencan.ca
Included with your booth:
• One 10 x 10 foot booth with one 2 x 6 foot banquet table, which has
been fully dressed in a tablecloth and skirt and two chairs in an elegantly
prepared environment. If you require additional furniture (tables, chairs,
table dressing, our rental company can help. We will supply you with the
contact information).
• Corner booths are in limited supply, so please register early to request a
preferred location. We know the planning involved in a show. We’re ready
for anything!
• Electricity at your booth.
• Wireless internet connection at every booth.
• A prime market audience of approximately 2,000 women of all ages and
demographics.
• On www.yeswomencan.ca your company name will be listed with a hotlink to your company website.
• One business card colour advertisement in our bilingual pre-event
magazine. Yes, Women Can!, magazine has a distribution of 12,000 copies
across Eastern Ontario and Western Quebec. Each show visitor receives a
magazine.
• Overnight security.
• Day-of or next-day takedown of exhibits. Please indicate your choice as
either Sunday, April 19 or Monday, April 20 (9 a.m. until 1 p.m.).
• Exhibitors are entitled to bring products or merchandise to sell.
* NO ATM Machine will be available on-site. We recommend you
bring your own portable Debit Machine for transactions.
All of this for as little as $425.00 for a regular booth
($485.00 for a corner booth)
All our efforts are aimed at increasing your company’s profile!
Help us to present an organized event!
• Exhibitor set-up takes place on Friday, April 17, 2015 between 1 p.m.
and 4 p.m., and on Saturday, April 18, 2015 between 9 a.m. and 9 p.m.
NO SET-UP ON SHOW DAY, please.
• We will assume that any exhibits that have not been fully installed by
9 p.m. on April 18, mean that an exhibitor will not be attending the show
and the space will be reclaimed for our use.
• Please provide at least two people per booth so that you are able to
interact with visitors. We will provide two passes for people working at
your booth.
Please advise us if you will be having a raffle or draw so that we may
announce winners at the end of the show.
• A non-refundable deposit of $99 (cash, cheque or credit card) is required
with your registration form. Cheques should be addressed to ‘The Review’.
The balance owing on your kiosk rental is due January 30, 2015 and
is non-refundable.
• Confirmation that you have $2 million in comprehensive general
liability insurance.
• Please complete the attached registration and insurance form.
Important Dates
January 1, 2015
•Tickets go on sale for Yes, Women Can!
January 30, 2015
• Is the deadline to book and to pay for
the complete cost of renting a booth at
Yes Women Can!
• Is the deadline to provide proof of
insurance, for all exhibitors.
• Is the deadline for advertising in the
Yes Women Can Magazine!
Week of March 11, 2015
• We begin distribution of 12,000 copies
of Yes, Women Can!, Magazine.
March 31, 2015
• All admission tickets purchased before
this date will be part of our early bird
prize draw.
Exhibitor
Registration Fees:
Your regular booth
$425.00 HST included
Sell 5 tickets to
Yes, Women Can > save $100
Your corner booth
$485.00 HST included
Sell 5 tickets to
Yes, Women Can > save $100
Restaurant regular
booth
$525.00 HST included
Sell 5 tickets to
Yes, Women Can > save $100
Every exhibitor who attends
Yes, Women Can will be
given 5 tickets to sell.
Sell your tickets to reduce
your costs! Preferred
customers or friends can
purchase tickets
directly from you.
Remember
Give your tickets away or sell
them to offset the cost of your
rental cost.
5 tickets x $20/each
= $100 savings
www.yeswomencan.ca
April 17, 2015
• Early exhibitor set-up between 1 p.m.
and 4 p.m.
April 19, 2015
• The event officially opens at 10 a.m.
All exhibitors who attend this event are
required to be present, or have staff
present at their booths between 10 a.m.,
and 5 p.m.
• Exhibitors can dismantle their booths
between 5 p.m. and 8 p.m.
April 18, 2015
• Exhibitor set-up between 9 a.m. and 9
p.m.
April 20, 2015
• Exhibits can be dismantled between 9
a.m. and 1 p.m.
Exhibitor Registration | Inscription des exposants
Company name/ Nom de l’entreprise:_______________________________________________________________
Company Representative/Représentant(e) de l’entreprise:______________________________________________
Additional Representative(s) who will work at your booth (optional)/ Représentant(es) additionnel(les) à votre
kiosque (optionnel):
(1)______________________________________________________________________________________
(2)______________________________________________________________________________________
Address/ Address:__________________________________________________________________________
Email/Courriel:___________________________________________________
Phone/Tél.:___________________________________ Fax/Téléc.: __________________________________
Website/Site Web:_________________________________________________
* NO ATM Machine will be available on-site. We recommend you bring your own portable Debit Machine for
transactions. / * Il n’y aura AUCUN GUICHET AUTOMATIQUE sur le site. Nous vous recommandons d’apporter votre
propre machine à debit portable pour les transactions.
Please check your preference (HST included)/Veuillez cocher votre préférence (TVH comprise) :
One regular booth for / Un kiosque régulier à 425$:_____
Double booth for / Un kiosque double à 765$:_____
Restaurant booth for / Un kiosque de restaurant à 525$:_____
One corner booth for / Un kiosque de coin à $485.00:_____
When will you take down your display? / Quand allez-vous démonter votre exposition?
Sunday, April 19, 2015 between 5 p.m., and 8 p.m.
le dimanche 19 avril 2015 entre 17 h et 20 h _____
or/ou
Monday, April 20, 2015, between 9 a.m. and 1 p.m.
Le Lundi 20 avril 2015 entre 9 h et 13 h _____
My non-refundable deposit of $99 has been made to The Review and is attached to this form:
Mon dépôt de 99 $ non -remboursable a été fait à The Review et est joint à ce formulaire :
Yes/Oui
No/Non
* Remaining booth rental fees are due in full by January 30, 2015. Booth rental fees are not refundable.
* Le solde des frais de location d’un kiosque doit etre paye d’ici le 30 janvier, 2015. Les frais de location ne sont pas
remboursables.
• Exhibitors are not allowed to share their
booth with other companies, unless they
have been pre-approved by Yes, Women
Can! representatives within your initial
application.
• Exhibitors are responsible for the rented
materials at their booth (i.e., the tablecloth,
skirt and draping) and they are prohibited
from using nails, tape or glue on any of
these rented products.
• It is strictly forbidden to remove the preinstalled drapery from your booth.
• Any additional furniture that you bring
must fit within the confines of your booth
and organizers reserve the right to have
you remove pieces that are deemed too
large or inappropriate for the booth.
• Exhibitors are responsible for ensuring
that their booth is kept clean at all times
and that empty boxes are kept stored
out of sight. At no time may the exhibitor
obstruct the alleys or entryways with
products or furniture in their booth.
___________________________________
• Les exposants ne sont pas autorisés
à partager leur kiosque avec d’autres
entreprises, à moins d’avoir été préapprouvés par les représentants d’Au
féminin pluriel! lors de l’inscription initiale.
• Les exposants sont responsables des
matériaux loués qui se trouvent dans leur
kiosque (p. ex. nappe, jupe et rideaux)
et il leur est interdit d’utiliser des clous,
du rubans adhésifs ou de la colle sur les
surfaces louées.
• Il est strictement interdit d’enlever les
rideaux pré-installés de votre kiosque.
• Tout meuble additionnel que vous
apporterez doit demeurer à l’intérieur des
limites de votre kiosque et les organisateurs
se réservent le droit d’enlever les pièces
jugées trop grosses ou inappropriées pour
le kiosque.
• Les exposants sont responsables de la
propreté de leur kiosque en tout temps;
les boîtes vides doivent être rangées hors
de vue. L’exposant ne peut obstruer les
allées ou les entrées avec ses produits ou
meubles.
Exhibitor/ Exhibitor Sub-Contractor Insurance Information
2015 Yes, Women Can! / Au 2015 Feminin Puriel!
Mandatory Insurance Requirements are as follows:
Exhibitor:
As per your signed Application for Booth Space, a minium of $2 million dollars of insurance coverage is
necessary to exhibit at the Yes Women Can! Au Feminin Pluriel! events. Proof of coverage is required in
the form of a signature, name of insurance company and policy number as indicated at the bottom of this
form.
Insurance policies must include the following clauses:
• $2,000,000.00 Comprehensive General Liability
• Yes Women Can! Au Feminin Pluriel! Or Vankleek Hill Community Centre named
additional insured
• Cross Liability Clause
Conformation of exhibitor insurance:
This Exhibitor confirms that the below signed exhibiting company at the Yes Women Can! Au Feminin
Pluriel! Event caries the requires insurance of $2,000,000.00
2015 Yes, Women Can! /
Au 2015 Feminin Puriel!
The deadline for Insurance form Submissions is January 30, 2015
Insurance Company:
Exhibit Company:
Your Name:
Your Signature:
Policy No.:
Booth No.:
Please complete the following only if applicable:
SUB-CONTACTOR:
Exhibits using independent sub-contractors to deliver, install, mantle and dismantle their booths must ensure these contractors have adequate insurance coverage also. Please complete the following information
if applicable.
Name of Contractor:
Their Insurance Company:
Their Policy No.:
Please include this insurance form with your registration which is due by January 30, 2015.