Part I: General Information

Procedure

The CCN 2018 paper submission and review process is being conducted in a
manner similar to previous CCN conferences:

Authors who wish to participate in the conference will create documents
consisting of a complete description of their ideas and applicable research
results in a maximum of 4 pages for technical content including figures and
possible references.

Submit the paper and copyright form before the submission
deadline listed below.

Check the CCN 2018 website for the status of your paper.

Paper submissions will be reviewed by experts selected by the conference
committee for their demonstrated knowledge of particular topics. The
progress and results of the review process will be posted on this website,
and authors will also be notified of the review results by email.

If your paper is accepted, it will be assigned to a session by the program committee.

The review process is being conducted entirely online. To make the review
process easy for the reviewers, and to assure that the paper submissions will
be readable through the online review system, we ask that authors submit paper
documents that are formatted according to the Author Kit instructions included
here.

Requirements

Papers may be no longer than 4 pages, including all text, figures, and
references. One-page submissions are entirely acceptable and welcome (essentially a condensed version of a longer 4-page paper). For
mature projects, a four-page paper may be more appropriate. Quality, not
length, will be the main factor in selecting oral presentations.

Papers must be submitted by the deadline date. There will be no exceptions.

Accepted papers MUST be presented at the conference by
one of the authors. One of the authors MUST register for
the conference, and MUST register before the deadline given
for author registration. Failure to register before the deadline will result
in automatic withdrawal of your paper from the conference proceedings and
program.

CCN 2018 requires that each accepted paper be presented by
one of the authors in-person at the conference site according to the schedule
published. Any paper accepted into the technical program, but not presented
on-site will be withdrawn from the official proceedings.

Copyright Issues

By submitting your abstract to CCN 2018, you agree to have the Creative Commons Attribution 3.0 Unported License applied to your work. Under this license, you as the author agree that anyone can copy, distribute, or reuse your article in whole or part for any purpose, for free, as long as the author and original source are properly cited. This facilitates freedom of re-use and ensures that content can be mined without restriction.

CCN places no restrictions on future reuse or publication of content contained within a CCN paper.

Deadlines and Important Dates

Submission of Regular Papers

May 11, 2018 Thursday, May 31, 2018, 11:59PM EST [Extended]

Notification of Acceptance (by email)

July 16, 2018

Correspondence

Please make sure to put the conference name (CCN 2018) and the paper
number that is assigned to you on all correspondence.

Additional questions regarding submission of papers should be directed to the following address:

Document Formatting

1) The LaTeX Template, Microsoft Word Template, and PDF Sample files do not have the exact margins or measurements as those described in the Author Kit. What are the correct measurements?

1-Ans) The Author Kit description should be considered the final word. Because of software version differences, installed font differences, and other system-specific issues, the final PDF or Postscript file that you create from the given templates may not exactly match the sample manuscript found in the Author Kit. The measurements given in these templates and in the official Author Kit description are not intended to be followed with extreme precision. However, the general structure and layout of the document should be substantially the same as the templates and sample manuscript. This means: the title should appear at the top of the first page, the author list should appear beneath the title, the first paragraph of the document should be the abstract section, the document should be in two-column format with reasonable margins and column spacing, and the font size should be no smaller than 9pt.

2) I need more time to complete my manuscript; I cannot complete it by the published deadline. Can I have an extension?

2-Ans) The published manuscript submission deadline was selected so that submitted manuscripts may receive sufficient and thorough reviews and so that presenting authors of accepted papers will have sufficient time to arrange for travel to the event site. By granting an extension, the rest of the development of the technical program would be delayed. The deadline for submission of manuscripts is known well in advance, thus, no extension will be granted for any reason.

3) My manuscript has authors from more than 2 affiliations; My manuscript has several authors. But the LaTeX template supports only 2 authors or my list of many authors is too long to fit on one line. How should I list multiple authors in the heading of my manuscript?

3-Ans) There are several formats commonly used for formatting author lists of 3 or more authors or where there are 3 or more different affiliations for authors. The preferred method is to list the author names with identifying marks (superscript numbers, for example) and then a legend below the name list with the respective affiliation descriptions. Be sure that the author list does not exceed the margins of the page. An example is provided:

If your plain author list is too long to fit on one line, and you find that the line-break command

\\

does not work in the

\name

block, try wrapping the name list in a

{tabular}

block, as below:

\name{\begin{tabular}{c}Name First, Name Second, Name Third, Name Fourth \\
Name Fifth, Name Sixth, Name Seventh, Name Eighth\end{tabular}}

Manuscript Submission

4) How will I know if my submission is valid for review?

4-Ans) All submitted manuscripts will be inspected for general adherence to the Author Kit guidelines (i.e. page count limits, page margins, font problems) and submission procedure (i.e. the title on the uploaded file matches the title typed into the web submission form, the author list on the uploaded file matches the author list typed into the web submission form, etc.). Authors designated as "contact author" will be notified by email only if any problems are found. The status of your submission can be checked online at any time using the assigned paper number and an access code.

5) Why did my submission fail document inspection? Can I try again?

5-Ans) There are many reasons why a submitted manuscript might fail the "inspection" process. The inspection failure notification email will contain a description of the problem. The "Revise an already-submitted paper" link on the website will allow for revising of submissions which did not pass inspection. Typically 3-4 days is allowed for corrections to be made in such cases. The most common reasons for inspection failure are:

The author list shown on the uploaded document file does not match the author list typed into the online form. These two lists MUST MATCH EXACTLY in author names and the order in which these names appear on the uploaded document.

Page numbers appear on the uploaded file. Do not include page numbers in the submitted manuscript.

The author list on the uploaded manuscript is blank. Unless explicitly specified otherwise, the review process is not "double-blind". The submitted manuscript should be in publish-ready format.

6) How can I withdraw or cancel my submission?

6-Ans) Send an email to general support email address requesting the withdrawal of the manuscript. This email MUST include the assigned paper ID and should include in the cc: line all of the authors currently listed on the manuscript. If the latter is not done, then a note will be sent to all authors requesting confirmation of the request as withdrawal of a manuscript can only be done on the agreement of all authors.

7) I recently discovered that I am required to acknowledge the sponsor of my research in order to receive funding, but the deadline for submitting the final manuscript has passed. What should I do?

7-Ans) The deadlines for final manuscript submission are firm and are chosen to allow sufficent time for the preparation and production of the conference proceedings in time for distribution at the event. Be sure to check with financial sponsors before the final manuscript submission deadline concerning this potential requirement.

Registration

8) The members of our team have not yet decided who will be the one(s) to attend and present our paper(s), but the author registration deadline is approaching. Can we change the name of the person registered later on?

8-Ans) One substitute is allowed for a registration. Please have the original registered person reply to the registration confirmation email and request to transfer his or her registration to someone else. Be sure to include the full contact information for the substitute. Such requests must be received no later than 2 weeks prior to the start of the event.

Part II: Preparation of the Paper

General Formatting Instructions

The content of a CCN submission (including figures, references,
and anything else) can be no longer than four pages. This short summary
format is to be used for any submission, talk or poster alike. Prior to the
first section of the short summary, there should be the header “Keywords:”
followed by a list of descriptive keywords separated by semicolons, all in 9
point font, as shown above.

The text of the paper should be formatted in two columns with an overall
width of 7 inches (17.8 cm) and length of 9.25 inches (23.5 cm), with 0.25
inches between the columns. Leave two line spaces between the last author
listed and the text of the paper. The left margin should be 0.75 inches, and
the top margin should be 1 inch. The right and bottom margins will depend on
whether you use U.S. letter or A4 paper, so you must be sure to measure the
width of the printed text. Use 10 point Times Roman with 12 point vertical
spacing, unless otherwise specified.

The title should be 14 point, bold, and centered. The title should be
formatted with initial caps (the first letter of content words capitalized
and the rest lower case). Each author’s name should appear on a separate
line, 11 point bold, and centered, with the author’s email address in
parentheses. Under each author’s name list the author’s affiliation and
postal address in ordinary 10 point type.

Indent the first line of each paragraph by 1/8 inch (except for the first
paragraph of a new section). Do not add extra vertical space between
paragraphs.

First Level Headings

First level headings should be 12 point, initial caps, bold and centered.
Leave one line space above the heading and 1/4 line space below the
heading.

Second Level Headings

Second level headings should be 11 point, initial caps, bold, and flush
left. Leave one line space above the heading and 1/4 line space below the
heading.

Third Level Headings

Third level headings should be 10 point, initial caps, bold, and flush
left. Leave one line space above the heading, but no space after the
heading.

Formalities, Footnotes, and Floats

Use standard APA citation format. Citations within the text should
include the author's last name and year. If the authors' names are included
in the sentence, place only the year in parentheses, as in Newell and Simon
(1972), but otherwise place the entire reference in parentheses with the
authors and year separated by a comma (Newell & Simon, 1972). List multiple
references alphabetically and separate them by semicolons (Chalnick &
Billman, 1988; Newell & Simon, 1972). Use the “et al.” construction only
after listing all the authors to a publication in an earlier reference and
for citations with four or more authors.

Footnotes

Indicate footnotes with a number in the text. Place them in 9 point type
at the bottom of the column on which they appear. Precede the footnote with
a horizontal rule.

Tables

Number tables consecutively. Place the table number and title (in 10 point) above the table with one line space above the caption and one line space below it, as in Table 1. You may float tables to the top or bottom of a column, or set wide tables across both columns.

Table 1: Sample table title.

Error type

Example

Take smaller

63 - 44 = 21

Always borrow

96 - 42 = 34

0 - N = N

70 - 47 = 37

0 - N = 0

70 - 47 = 30

Figures

Ideally, the figures should make it easy for readers and reviewers to
follow the paper. Number figures sequentially, placing the figure number and
caption, in 10 point, after the figure with one line space above the caption
and one line space below it, as in Figure 1. If necessary, leave extra white
space at the bottom of the page to avoid splitting the figure and figure
caption. You may float figures to the top or bottom of a column, or set
figures across both columns.

CCN

Figure 1: This is a figure.

Acknowledgments

Place acknowledgments (including funding information) in a section at the
end of the paper.

References Instructions

Follow the APA Publication Manual for citation format, both within the
text and in the reference list, with the following exceptions: (a) do not
cite the page numbers of any book, including chapters in edited volumes; (b)
use the same format for unpublished references as for published ones.
Alphabetize references by the surnames of the authors, with single author
entries preceding multiple author entries. Order references by the same
authors by the year of publication, with the earliest first.

Use a first level section heading, “References”, as shown in the templates. Use a
hanging indent style, with the first line of the reference flush against the
left margin and subsequent lines indented by 1/8 inch. Below are example
references for a conference paper, book chapter, journal article,
dissertation, book, technical report, and edited volume, respectively.

Templates

The following style files and templates are available for users of LaTeX and Microsoft Word:

We recommend that you use the Word file or LaTeX files to produce your
document, since they have been set up to meet the formatting guidelines listed
above. When using these files, double-check the paper size in your page setup
to make sure you are using the letter-size paper layout (8.5" X 11") or A4
paper layout (210mm X 297mm). The LaTeX environment files specify suitable
margins, page layout, text, and a bibliography style.

Part III: Submission and Review of the Paper

The review process will be performed from the electronic submission of your
paper. To ensure that your document is compatible with the review system,
please adhere to the following compatibility requirements:

ALL FONTS MUST be embedded in the PDF file.
There is no guarantee that the viewers of the paper (reviewers and those who
view the electronic proceedings after publication) have the same fonts used in the
document. If fonts are not embedded in the submission, you will be contacted
by CMS and asked to submit a file that has all fonts embedded. Please refer to
your PDF file generation utility's user guide to find out how to embed
all fonts.

Information for LaTeX users

Generating a PostScript file is straightforward for all LaTeX
packages we are aware of. When preparing the proposal under LaTeX, it is
preferable to use scalable fonts such as Type I, Computer Modern. However,
quite good results can be obtained with the fonts defined in the style file
recommended above (spconf.sty).

PDF files with Postscript Type 3 fonts are highly discouraged. PDF and
PostScript files utilizing Type 3 fonts are typically produced by the LaTeX
system and are lower-resolution bitmapped versions of the letters and figures.
It is possible to perform a few simple changes to the configuration or
command-line to produce files that use PostScript Type 1 fonts, which are a
vector representation of the letters and figures.

For most installations of LaTeX, you can cause
dvips to output Type 1 fonts
instead of Type 3 fonts by including -Ppdf option to
dvips. The resulting Postscript file will
reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped
Type 3 versions, which cause problems with printers.

You may also need to tell dvips to force
letter sized paper with the option: -t letter.

Some LaTeX installations also include pdflatex, which produces acceptable PDF files as well.

File Size Limit

Authors will be permitted to submit a document file up to 5 MB (megabytes) in
size. To request an exception, contact the paper submission technical support
at: papers@ccneuro.org.

File Name

The filename of the document file should be the first author's last name,
followed by the appropriate extension (.pdf). For example, if the first
author's name is Johan Smith, you would submit your file as "smith.pdf".
The paper submission process will append the filename with a unique
identifier when it is stored on our system, so multiple submissions with the
same name will not overwrite each other and will be
distinguishable.

Electronic Paper Submission

When you have your document file ready, gather the following information
before entering the submission system:

The submission system will present an entry form to allow you to enter the
paper title, abstract text, review category, and author contact information.

ALL authors must be entered in the online form, and must
appear in the online form in the same order in which the authors appear on the
PDF.

After you submit this information, the system will display a page with the
data that you entered so that you may verify its accuracy. If you need to
change the data to fix a mistake, you may use the back button on your browser
to return to the information entry form. Once you approve of the data that you
have entered, you may choose your document file for upload at the bottom of the
verification page. When you click on the button labeled 'Continue' at the
bottom of this page, the page will check the filename extension to make sure it
matches the submission criteria, then your browser will upload your file to our
server. Depending on the size of your file and your internet connection speed,
this upload may take a few minutes. At the end of a successful upload, you
will see a confirmation page displaying the paper number that is assigned to
you, and and email message will be sent to the corresponding authors' email
addresses to confirm that the file has been uploaded. If you do not see the
confirmation page after uploading your file, we may not have successfully
received your file upload. If you encounter trouble, contact the paper
submission support at: papers@ccneuro.org.

CCN Publication Agreement

All submissions must have an CCN Publication Agreement submitted before
the manuscript is allowed to be delivered to reviewers. If the submission is
not accepted, the CCN Publication Agreement becomes null and void.

The CCN Publication Agreement is digitally linked to your submission; if you
revise/update your paper's title or author list, the agreement will still
apply. There is no need to submit a new CCN Publication Agreement.

Accepted papers will be permanently archived on the CCN web site and will be assigned a DOI.

Online Review Process

Your submitted paper will be visually inspected by our submission system staff to
assure that the document is readable and meets all formatting requirements to
be included in a visually pleasing and consistent proceedings publication for
CCN 2018. If our submission inspectors encounter errors with your submitted
file, they will contact you to resolve the issue. If your paper passes
inspection, it will be entered into the review process. A committee of
reviewers selected by the conference committee will review the documents and
rate them according to quality, relevence, and correctness. The conference
technical committee will use these reviews to determine which papers will be
accepted for presentation in the conference. The result of the technical
committee's decision will be communicated to the submitting authors by email,
along with any reviewer comments, if any.

Monitor Your Submission Status

After you submit your document, you may monitor the status of your paper as
it progresses through the submission and review process by using the Paper
Status website available at:

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as
close as possible to the published author notification date. The email
notification will include the presentation format chosen for your paper
(oral or poster) and may also include the presentation date and time, if
available.

The notification email may include comments from the reviewers. The
conference cannot guarantee that all of the reviewers will provide the level of
comment desired by you. However, reviewers are encouraged to submit as detailed
comments as possible.

Because of the short amount of time between paper acceptance decisions and
the beginning of the publication process, CCN 2018 is not able to allow for
a two-way discourse between the authors and the reviewers of a paper. If there
appears to be a logistical error in the reviewer comments, such as the reviewer
commenting on the wrong paper, etc., please contact CCN 2018 at
papers@ccneuro.org.

Required Author Registration

Be sure that at least one author registers to attend the conference using
the online registration system available through the conference website. Each
paper must have at least one author registered, with the payment
received by the author registration deadline (see above) to avoid
being withdrawn from the conference.