How to Make Being Organised your Business

Posted January 25, 2018

Brad Porter

Flexible Workspace Founder

Brad Porter (Flexible Workspace Founder) is an intrepid entrepreneur, humanitarian, cyclist and surfer with a love for life and an opinion for just about anything close to his heart. Thank heaven for this blog which gives him a platform to speak out about the typical issues South Africans face on a daily basis while providing some useful survival tips along the way.

ABOUT FLEXIBLE WORKSPACE

Through innovation, technology and our people-first approach, our aim is to establish ourselves as the market leader in the serviced office industry in South Africa.

Our commitment to transparency and service excellence drives us to give of our best to our customers and business partners.

We are enthusiastic and passionate about our business and we have aligned ourselves with partners who support our vision and share our values.

Whether working from a café, from home or a serviced office, being properly organised is an essential part of your potential success. Doing so will make it easier for you to keep track of what has been done, what still needs doing, and the best part is that it will increase your productivity incrementally if done correctly. But the average person has a difficult time of staying organised. We might have moments where we keep it all together, but most of us will simply slide back into our scattered, unproductive habits. So how can you organise yourself at your place of work? And more importantly, how can you make that behaviour sustainable?

Start by Keeping your Desk Clear

While a busy desk might be an excellent sign of a busy mind, it also makes it very difficult for you to keep track of what’s coming and going in your workspace. A cluttered mess of notes, briefs, pens and print-outs might look like a productive process, but really it is slowing you down. Find a spot for everything that gets used on your desk, make use of ‘in’ and ‘out’ folders to stay organised and do your best to return things once they have been used. That way you’ll always know where to find things, and when something lands on your desk that demands your attention, you’ll be able to notice it with ease.

Now turn your attention to your computer’s desktop, are there hundreds of redundant articles overlapping one another making it difficult for you to find what you need. Well clear that up. Think of your computer as your digital desk, and keep it clean accordingly.

Build a System and Stick to It

Next you’ll need an effective system for managing the tasks that have been completed, as well as those that need to be done. It is wise to use both an analogous filing system for this, as well as a digital one. That way you’ll always have backups and no excuse for not following procedure.

Work off a Schedule

Ask any freelancer what their greatest challenge is, and most of them will say ‘motivation’. Why? They rarely ever work off of a rigid schedule, which ultimately lowers productivity. Think of a schedule as a work ritual that not only ensures everything is done the right way and at the right time, but also gets you or your employees in the right mind-frame for maximum productivity.

Contact Flexible Workspaces to find Out More

If you would like to know more about how our team at Flexible Workspaces can assist you with creating the perfect productive environment for your business, give us a call or visit our website for details. Remember, a serviced office space can be tailored to any requirement!