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Special Policies and Regulations Regarding Departmental Vehicles

Source: Office of the Vice Chancellor for Administrative Affairs

It is the responsibility of each user department to routinely review their vehicle needs and usage. Those vehicles which have minimal and/or sporadic use should be evaluated for replacement, reassignment, etc.

Each departmental vehicle shall have a designated area assigned on campus as its home base. It shall be parked in its home base when not being used on official University business.

The supervisor in charge of each departmental vehicle shall be responsible for releasing the vehicle only to individuals who are currently authorized.

The supervisor in charge of each departmental vehicle shall be responsible for scheduling the periodic maintenance check-up of the vehicle, providing the monthly mileage, maintaining all records, and coordinating all vehicle activity with the campus motor pool (mechanic).

The supervisor in charge of each departmental vehicle shall be responsible for the annual budgeting of adequate funds for the operation and maintenance of the vehicle including a depreciation reserve for the replacement of the vehicle, if appropriate.