Work Smart to Avoid Keyboard Stress

Ergonomics Makes it Easy

They say the typing done over the career of the average secretary is equivalent in strain to a
walk around the world on your hands. Ouch! Now, that's got to hurt.

Small wonder then that you've probably experienced a bit of pain or tingling in the hand,
wrist, or forearm yourself. Perhaps even a headache after an extended session at the
machine.

Evidence multiplies that the heavy repetition of fine muscle movements that keyboarding
requires is harmful in the long run. Wear and tear mounts not only from the incessant
pounding of hand, wrist and eye movements, but the lack of movement in the rest of the
body. The rigid posture and focus of most computer users impedes circulation and
concentrates stress in the arms, shoulders, neck, back, and eyes.

Ergo, ergonomics, the science of adapting tools to fit our bodies and our work. In hopes of
helping you avoid these problems, this article presents a few tips to improve your efficiency
and health while using WordPerfect. Specifically, I hope to provide a few tips on how to
reduce eye strain and repetitive keystrokes.

SETUP FOR SUCCESS

The ESCape key allows you to repeat a keystroke a given number of times. The factory
default is set to 8 repetitions. I recommend that you set this to something more useful. Try
Setup (Shift+F1), (4) Initial Settings, (6)
Repeat Value and enter 35. That's a handy number for creating a
signature line of 35 hyphens or underscores.

GOOD MOVES

One of the best ways to reduce keystrokes while using WordPerfect is to get off the arrow
keys. You will vastly economize your movement keystrokes by learning a few precise and
powerful techniques:

Ctrl+Arrow
Hold down the Ctrl key while you tap a sideways arrow to move the cursor along word by
word. Ctrl+Right Arrow jumps to the beginning of the next word; Ctrl+Left Arrow jumps
to the beginning of the previous word.

The Ctrl key works up and down, too. If your keyboard has an enhanced BIOS, Ctrl+Down
Arrow jumps to the beginning of the next paragraph. Ctrl+Up Arrow jumps to the
beginning of the previous paragraph.

Paragraph up
^
Word left < Ctrl > Word right
v
Paragraph down

Home, Arrow
The Home key is central to the scheme of larger movements. Tap and release the Home
key, then tap an arrow key (up/down/left/right) to move in that direction to the edge of the
screen. To move further (to the edge of the document), tap the Home key twice, then tap an
arrow key. You'll save many keystrokes if you can remember that Home, Left Arrow jumps
to the left edge of the line; Home, Home, Up Arrow jumps to the top of the document; and
Home, Home, Down goes to the bottom.

End
This handy little key jumps to the very right edge of the line. It works at the document
editing screen or any other editing situation. For example, even right after you tap F5 or
F10, and within the Macro Editor.

+/-
The plus and minus key on the numeric keypad are the "scroll" keys. The plus key (+)
works just like Home, Down Arrow -- tap it and the cursor moves to the bottom of the
screen. The minus key (-) works just like Home, Up Arrow -- it repositions the cursor to
the top of the screen. Tap it again and again and the cursor will move screen by screen in
that direction. This allows you to read every line in a document, moving upward or
downward a screen at a time, without over-exercising your wrist with the arrow key. (Some
keyboards require you to tap the NumLock key to turn it off before this works.)

Goto (Ctrl+Home)
The Goto key offers three precise movements. First, hold down the Ctrl key and tap the
Home key. Note the "Goto" message at the bottom left of the screen. Now tap the Up
Arrow -- watch the cursor jump to the top of the current page. Similarly, when you use
Ctrl+Home, followed by the Down Arrow, the cursor jumps to the bottom of the current
page. (When using the Column feature, Goto is also very useful in moving left or right
between columns.)

Second, the Goto key is also the "go back" key. When you press Ctrl+Home twice, the
cursor moves back to where it was before your last movement or action that involved
movement (search, block define, edit footer, etc.).

TWO SEARCH FUNCTIONS

1-key Auto Search
The third use of the Goto key offers a one-character search function. Press Ctrl+Home,
then tap any typewriter key and the cursor will jump to that character. For example, press
Ctrl+Home, then tap the comma key, and the cursor will land on the next comma (unless
one is not found within 2,000 characters).

This function is automatically active when you turn Block On. For
example, turn on Block (Alt+F4), then tap the period key. The cursor will zip to the end of
the sentence (that is, to the next period) extending the highlighted block to that point. Try
another example: Hit Alt+F4 to turn on Block, then tap the Enter key and the highlighting
will extend to the end of the paragraph (or where the next hard return [HRt] appears). So
remember, when highlighting a block, tap the space bar to include the next word, comma or
semi-colon to include the next phrase, period (or ? or !) to include the next sentence, and
Enter to include the next paragraph.

Search
The search function you're more familiar with, Search (F2), is also a handy way to move the
cursor quickly and precisely. It's especially useful when locating a typo or a specific point
in a highly formatted document. It charges right through columns, tables, indenting, and
page breaks to find specific text or codes. Of course, Search also works with Block On to
extend the highlighting. (Use Shift+F2 to search backwards.)

If you dress up your documents much, you'll love Extended Search. The Extended Search
feature (Home, F2) scans through all text; that is, it also searches in headers and footers,
footnotes and endnotes, and graphic boxes (contents and captions). So you can easily locate
text (or codes) without having to first figure out, for example, if it's in a footer, footnote, or
table box. Similarly, you don't have to know if it's in a text or user box, footnote 2 or 3,
header A or B, or box 5 or 6. Extended Search finds the item and pops you right into
editing it. That saves you several keystrokes compared to using the menus to open the item
[such as Format (Shift+F8), (2) Page, (3)
Header, (1) Header A, (5)
Edit].

FINE DELETIONS

Another excellent way to reduce keystrokes in WordPerfect is to get off the Delete key.
Several simple keystrokes offer efficient deletions.

Ctrl+Backspace
To delete the word your cursor is on, hold down the Ctrl key and tap Backspace. Your
cursor need simply touch the word; it can be on the first or last letter, anywhere within the
word, or even blinking just after the last letter. (Ctrl+Delete is identical to
Ctrl+Backspace.)

Tip: The easy way to delete a paragraph is to lean on
Ctrl+Backspace. By holding it down, the keystroke will repeat until the remainder of the
paragraph is gone (it automatically stops at the next hard return [HRt]).

Ctrl+End
To truncate the line, hold down the Ctrl key and tap the End key. This deletes everything
between the cursor position and the end of line. Think of it this way: Remember that the
End key moves the cursor to the right edge of the line? By adding the Ctrl key, you turn the
movement into a deletion.

Ctrl+PgDn
To truncate the page, hold down the Ctrl key and tap the PgDn key; this deletes the
remainder of the page. The logic above applies: If you think of PgDn as a movement to the
top of the next page, adding Ctrl turns this movement into a deletion.

Block, Backspace
The safest and most flexible way to delete text is to block it first, then tap the Backspace (or
Delete) key. To turn Block On, hold down the Alt key and tap F4 (F12 works on enhanced
BIOS keyboards), then use movement keys to extend the highlighting (or try the
one-character search function described above).

USEFUL FEATURES

Undelete (F1)
Once you've deleted text, remember that you can easily restore it (to the present cursor
position). WordPerfect stores your last three deletions. A quick way to move text is to
delete it, move your cursor where you want it, then tap F1, 1. Repeat to multiply your text.

Keyboard Stutter
Any key will repeat if you hold it down. Take advantage of this "stutter" feature when you
find yourself wearing out your wrist on the hyphen, arrow keys, Delete, or Backspace.
Press and hold down the key instead of tapping it 10 or 20 times.

Spell Check
Wait until a document is nearly final before you spell check, otherwise you'll end up doing it
twice. Don't be afraid to add words to your dictionary, that way it will skip them in other
documents too. If you need to interrupt spell check, you can resume it later by blocking
from the point where you left off to the end of the document, then spell check the block.

Mouse/Trackball
Keyboard stress is lessened by varying the activities of your hand/wrist/arm. Try a mouse or
trackball. A trackball is better than a mouse in reducing stress injuries because it doesn't use
the arm or shoulder. Movement is isolated to just the fingers and thumb.

A mouse or trackball makes it easy to move the cursor or highlight a block by sighting.
Clicking the left button to move the cursor to the mouse-pointer position is very helpful when
moving through complex formatting such as columns or tables. "Paint" highlighting over
text by rolling the pointer while holding down the left button, highlighting a swath of text to
delete, move/copy, or bold.

Print View
Reduce printing by previewing! Use Print (Shift+F7), (6) View
to visually inspect your document before you waste time, paper, and trips to the printer.

Macros
Don't retype! Learn to record simple macros with Macro Define (Ctrl+F10). Record
frequently repeated company names, addresses, text, paragraphs, letter closings, etc., using
this simple feature. (I like to reserve the name Alt+Z for recording temporary macros,
discarding it each time I record Alt+Z again for a new task.)

Styles
The Styles feature (Alt+F8) offers a good way to re-use preset text or codes -- within
several documents, or several times within a document. Styles are a great way to preset
codes; for example, to setup a document (say, a letter format) or text mixed with fonts (such
as a typeset company name).

Whereas a macro repeats an action, a style repeats text and codes. Moreover, styles remain
linked. If a style is used several times within a document, by changing the style once, each
occurrence of it in the document reacts and updates. But, only a macro can display a menu
or use logic to react to conditions or user input. Both are good tools for standardization.

Work smart with WordPerfect and listen to your body. Take regular breaks and use them to
stretch and shake out the stress from your hands and arms. Try to vary your activities,
perhaps rotating between desk, PC, and telephone.

Equip yourself for health with adjustable furniture. Use a chair that offers good lower back
support and a seat that can be raised or lowered to match the length of your legs. The right
keyboard surface is also critical -- make sure your desk or table puts your keyboard at the
correct height so that your arms are parallel to the ground as you type. A headset is also
handy for heavy telephone users.

Save your eyes with a copy holder to minimize eye movement when referring between papers
and screen. Periodically relax your eye muscles by looking off into the distance. Dim the
room lights if you can to reduce eye strain.