Please note, there will be a fee in order to attend the dinner. However, the cost of the dinner will be discounted to $25 US for the first 30 registered student/post-docs.

Cocktail ReceptionThere will be an cocktail hour on Thursday, June 19, 2014 5:15 PM in the lobby of Berkner Hall (Bldg. 488), compliments of BSA.

Food at BNL

There is no evening dinner, nor any weekend food service available on-site. Food Options

Vending machines (including sandwiches, salads, beverages, coffee, ice cream, and microwaveable foods, as well as a selection of toiletries) are located in the Post Office (www.bnl.gov/maps/point.php?Lat=40.86776&Lng=-72.88106) (Bldg. 179) and the Research Support Building (www.bnl.gov/guv/map.asp) (Bldg. 400) and are available 24-hours 7 days per week. A small eating area and microwave oven are also provided at these locations.

There is also a limited mini-mart located in the Research Support Building (Bldg. 400) next to the Housing Office and is open when the Housing Office is open...Monday to Friday from 8 AM to midnight and Sundays from 4 PM to midnight. It offers canned soups and frozen and pre-packaged meals which can be prepared using the microwave or toaster oven located in Bldg. 400's vending machine area. Overnight guests can also prepare these items in the on-site dorms and apartments, where they have access to full kitchens.

For guests arriving on-site when the cafeteria and Starbucks Café aren't open, the Housing Office and the Guest, User, Visitor Center also provide a list of restaurants in the local area that will deliver on-site without charging extra fees.

Guests planning to be on-site without vehicles for more than a day or two can also take advantage of the Lab's shopping shuttle service, which runs on Wednesday evenings and Saturday mornings, dropping off and picking up at Southport Plaza Shopping Center in Shirley. There, they can buy groceries at the Stop & Shop supermarket, and other necessities at Kohl's department store and more than 30 other stores.

Computer Access

Three computer terminals are located in Berkner Hall (Bldg. 488) for internet access or accessing your email. You may also use the local network jacks to connect your own laptop as well.

If attendees bring laptops, tablets, smartphones, etc. that will require internet access during the meeting, then these devices must be registered in BNL's Network Access Registration database in order to access the internet.

Registering your computer device can be done via the device's web browser upon first connecting to BNL's network; however, the registration process will require a BNL life or guest number.

If you do not have a BNL-assigned life or guest number, a specially generated conference key will be provided to you on the first day of the meeting. This conference key is only valid during the actual days of the meeting. Please use this conference key in place of the BNL-assigned life or guest number.

Note: Only computers running Windows 7 and higher will be able to get internet access. Attendees will only have 15 minutes to complete their computer registration. Computers will be blocked if registration is not complete in time. Please make sure you understand the process before starting or ask for assistance.

If you have the conference key for your meeting and still experience connection problems, please contact the ITD Helpdesk (www.bnl.gov/itd/helpdesk/) (631.344.5522, itdhelp@bnl.gov) for assistance.

Faxing Documents

Fax machines are located in Berkner Hall (Bldg. 488) for those who require faxing
services. The phone number for Berkner Hall's fax machine is 631-344-5568.

Access to Event & Accommodations at BNL

All guests must complete the Additional BNL Guest Registration form and be approved in the BNL Guest Information System (GIS) if
they plan to use BNL's on-site accommodations.

When you arrive at BNL's main gate, please inform the guard you are attending the 2014 RHIC & AGS Annual Users' Meeting meeting.

You may be requested to check in at the security trailer. Proper Visitor Identification (www.bnl.gov/visitorinfo/visitor_ID.asp) will be required.

Weather Conditions at Brookhaven

Please always dress accordingly. If there is very inclement weather and you
think there is a possibility of BNL either having a delayed opening or being
closed for the day, you may call extension x4636
(INFO) from an on-site BNL telephone.

If calling from an off-site
telephone or from a cell phone, please
call 1-631-344-4636 (INFO).

Brookhaven National Laboratory conducts research in the physical, biomedical, and environmental sciences, as well as in energy technologies and national security. Brookhaven Lab also builds and operates major scientific facilities available to university, industry and government researchers. Brookhaven is operated and managed for the U.S Department of Energy's Office of Science by Brookhaven Science Associates.