The below summary is unconfirmed until the Minutes of the October 6 meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

None

3. Confirmation of Minutes

Council confirmed the Minutes of the September 1 Meeting.

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Hulin declared a conflict for item 5.5

Crs Askew, Kelson and Neoh declared a conflict for item 6.1

5.1 Annual Close-Down, Christmas / New Year Period 2014/15

It is usual for Council to consider its business hours during the Christmas/New Year period taking into account customer service and Council’s capacity to provide 24 hour emergency service.

Over recent years, during the Christmas/New Year period the Civic Centre and other establishments have been closed except for those areas where staff were partly or fully deployed for essential or emergency services, particularly having regard to those sites which operate at a higher level at this time of the year, such as holiday parks, AquaZone, Flagstaff Hill and the Visitor Information Centre.

Experience from previous years indicate there were only a very low level of customer requests received at the Civic Centre or depot. In addition, there is no special rates or account payment period which occurs between the Christmas/New Year period.

It is proposed the Civic Centre and relevant establishments be closed from 4.00pm Wednesday 24 December 2014 until 8.30am Monday January 5.

Council supported the following recommendation:

That Council approve the Christmas/New Year office closure arrangements for 2014/15.

5.2 Review of Council’s Privacy Policy

Since 2000/2001, Victorian councils have been required to comply with the Information Privacy Principles (IPPs) as set out under the Victorian Information Privacy Act and Health Records Act and adopt a Privacy Policy which details how Councils will collect and use the personal information they hold about individuals.

Council’s current Information Privacy Policy was adopted in 2001.

Our current Policy document has now been reviewed and attached for Council consideration.

Council supported the following recommendation:

That Council adopt the Privacy Policy as presented.

5.3 Council Plan 2013 – 2017: Strategic Indicators – June Quarter

This report provides summary comments as to the progress of the 2013-2017 Council Plan Strategic Indicators. 72.9 per cent of the Strategic Indicators have been completed, 25.9 per cent are on schedule and 1.2 percent are behind schedule.

Council supported the following recommendation:

That this report be received.

5.4 Draft Liebig Streetscape Plan Project

Council has undertaken an extensive process during the past year to engage with the community to redevelop Liebig Street. In September 2014 Council released the draft Liebig Streetscape Plan for public comment. The plan responds to and is further developed from the community engagement and enquiry by design process carried out in May 2014.

During the September consultation period, 70 feedback forms were received to the plan. In addition, extensive direct feedback from individuals was received at the shopfront – 503 people have visited the shopfront in total in September 2014. Additional feedback was also gathered through social media and an on-line survey undertaken by the Standard newspaper. The feedback received by Council suggested a number of changes to the design. The design response is attached. Refer to Appendix F for a summary of submissions received and recommended response.

Council supported the following recommendations:

1. That Council adopt the draft Liebig Streetscape Plan (refer to Appendix A) in principle, and proceed to final detailed design and costing including a traffic assessment in relation to the impacts on the intersection of Raglan Parade and Liebig Street and make any modifications as required by VicRoads.

2. That Council make the changes as outlined above in response to the feedback received (refer to Appendix H).

3. That Council undertake further work on a parking strategy which forms part of the Liebig Streetscape Plan.

4. That Council undertake further work in relation to the relocation of the taxi rank from its current location in Liebig Street to a new location in close proximity to the project site.

5. That Council writes to all submitters who provided feedback on the draft Liebig Streetscape Plan to provide Council response to their feedback.

5.5 13 Ponting Drive Warrnambool – Planning Application

The site is located at 13 Ponting Drive, in North Warrnambool to the south of Ponting Drive and adjacent to the Merri River to the south-east. The site is 1.6 hectares in area and currently contains a dwelling, associated outbuildings, horse stables and fenced paddock.

The application proposes the change of use for animal husbandry for the stabling and training of horses within the area of the site zoned Urban Floodway Zone.

The number of horses to be stabled and trained is proposed to vary between 12 and 18 horses. The horses will be housed in the existing stables on the site. The use will employ six people with a combination of full-time and part-time employment.

The horse work incorporates a morning and afternoon shift. The morning work commences at 5am to 10.30am and the afternoon work recommences at 3:30 to 5pm. This work includes feeding hoses and cleaning stables, including the removal of manure twice daily. The horse training regime varies between trotting in a paddock and training at Warrnambool main beach or Levies Point.

15 objections to the application were received raising concerns in relation to the impact on amenity, truck movements, loading and unloading of horses and the hours of operation.

Council supported an amended motion moved by Cr Askew to refuse the planning permit on the grounds of amenity, traffic management and environmental issues.

In 2010, Council completed a review of heritage places across the municipality (the Warrnambool Heritage Gap Study, 2010). The study recommended the application of the Heritage Overlay to 26 precincts (Stage A) and 75 individual places (Stage B). The heritage study also included draft statements of significance (citations) for each individual place.

In 2013, the Warrnambool Planning Scheme was amended to introduce the Heritage Overlay to 26 precincts as recommended within the Warrnambool Heritage Gap Study (Planning Scheme Amendment C68). Amendment C68 also introduced guidelines to assist in the assessment of planning permits under the Heritage Overlay.

Since the approval of Amendment C68, Council’s City Strategy Unit has overseen a review of the individual place draft citations and has undertaken a review of existing heritage controls within the Warrnambool Planning Scheme.

Letters have been sent to the owners of individual places identified for heritage protection informing them of the outcome of the review of the draft citations.

Council supported the following recommendations. The third is an addition to the original two included in the agenda and was moved by Cr Ermacora.

1. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act), seek the authorisation of the Minister for Planning to prepare an amendment to the Warrnambool Planning Scheme to apply heritage controls to individual places identified for heritage protection (Appendix A) and to correct a number of anomalies within the existing Heritage Overlay.

2. Following the authorisation of the Minister for Planning, in accordance with Section 19 of the Act, prepare and exhibit an amendment to the Warrnambool Planning Scheme to apply heritage controls to individual places identified for heritage protection (Appendix A) and to correct a number of anomalies within the existing Heritage Overlay.

3. That a plain English fact sheet be provided to all relevant property owners to help them better understand the process.

Council has commenced a review of the Warrnambool Planning Scheme to ensure that it is streamlined, contemporary and reflects best practice industry standards (the Warrnambool Planning Scheme Rewrite Project).

The Warrnambool Planning Scheme Rewrite Project includes a full review of the planning scheme to identify policy gaps that the need to be addressed, either within the Local Planning Policy Framework (LPPF), or through the implementation of adopted plans and strategies (i.e. Warrnambool City Council Plan 2013-2017, Warrnambool City-Wide Housing Strategy 2013 etc.)

In February 2014, Council released an interim report for public consultation. The interim report recommended (amongst other issues) that a review of planning controls (zones and overlays) within the Warrnambool Planning Scheme be undertaken.

In July 2014, Council officers completed a review of the Development Plan Overlay, Environmental Audit Overlay, road zones, public use zones and a review of zones applicable to open space.

On 10 July 2014, Mr Andrew Lacey, Principal, Pierrepoint Planning (the Applicant), wrote to Council regarding a proposal to rezone land at 1-5 and 7-13 Merrivale Drive, Warrnambool, on behalf of his client (Bolden Constructions).

The Applicant has requested that Council support an amendment to the Warrnambool Planning Scheme to rezone his clients land from the current Industrial 3 Zone to the General Residential Zone. The proposed amendment would also include the application of the Environmental Audit Overlay.

Council supported the following recommendations:

That Council:

1. In accordance with Section 8A of the Planning and Environment Act 1987 (the Act), seek the authorisation of the Minister for Planning to prepare an amendment to the Warrnambool Planning Scheme to rezone land at 1-5 and 7-13 Merrivale Drive, Warrnambool, to the General Residential Zone and apply the Environment Audit Overlay to the land.

2. Following the authorisation of the Minister for Planning, in accordance with Section 19 of the Act, prepare and exhibit an amendment to the Warrnambool Planning Scheme to rezone land at 1-5 and 7-13 Merrivale Drive, Warrnambool, to the General Residential Zone and apply the Environment Audit Overlay to the land (Amendment C98).

5.9 Flagstaff Hill Maritime Village Precinct Renewal Funding

In April 2014 Council agreed to pursue funding for an initial stage of redevelopment to both refresh the Sound and Light show and to allow time to work through potential private investment options at the site.

On 19 September 2014, the Premier Dr Denis Napthine announced a total grant of $1.95M to support Councils capital allocation of $1M to deliver the following project.

The FHMV Renewal Project seeks to deliver a number of key works consistent with the FHMV Master Plan including;

1. Redesigned and Refreshed Night Sound and Light/Laser show

2. Incorporate Night Show technology into the guest experience of the day visit

4. Address a number of site access issues for guests, both day and night

5. Upgrade and develop the Wharf area to allow for development of OH&S compliant boat work yard, improved access and consolidation of the floating fleet of ships in the business.

The announcement of funding support for FHMV allows Council to renew the offering at FHMV and refresh its attractiveness to tourists and visitors. It also allows Council time to carefully consider the broader future of the site.

The next steps will be to work through the funding agreement and establish time frames for the project delivery. Options for procurement will also be discussed with State Government and agreed.

Council supported the following recommendations:

1. That Council write a letter of thanks, to the Premier Dr Denis Napthine for the support of the Government and the Regional Growth Fund in funding FHMV renewal.

2. That a further report be presented to Council outlining the FHMV Renewal Project delivery plan, including timing for project delivery.

5.10 Middle Island Maremma Project

In the 2013/14 financial year, Council expended $15,000 on the Project, with an additional $11,000 expended by Warrnambool Coastcare Landcare Group (WCLG) and $10,000 contributed by Deakin University. Refer Appendix A -Middle Island Completion Report 2013/14.

Council will seek to capitalise on the promotion of the Project through Oddball the Movie, significant revenue for the project can potentially be obtained through donations, tourism and business partnerships.

Council will work with the Project Working Group in the coming months to reassess roles in running the Project including Council’s role, including the potential of PWG being responsible for the project management (with Council’s involvement maintained through participation on the PWG).

Council supported the following recommendations:

1. That Council accept the Completion Report for the 2013/2014 Breeding Season.

2. That Council endorse the Middle Island Strategic Plan 2014-2019.

5.11 City Infrastructure Operations Report October 2014

The City Infrastructure directorate is made up of three branches, Infrastructure Services, Infrastructure Design and Development, Health and Local Laws. Council received a report providing information on key activities of the City Infrastructure Directorate for the months of June, July and August.

Council supported the following recommendation:

That this report be received.

5.12 Community Development Fund 2014/15

The Community Development Fund (CDF) is an annual grant program that was established by Council in 1999. Council established the Community Environment Support Fund as a separate fund in 2010. This is the second year that the Community Environment Support Fund and the CDF have been combined as one process. The recommended funding allocations will result in $79,112 being allocated to 36 local clubs and organisations in 2014/15.

Council supported the following recommendations:

1. That Council approve funding grants under the 2014/15 Community Development Fund to the value of $79,112 to 36 clubs and organisations as outlined in section 2 of this report.

2. That all applicant organisations be advised as to the outcome of the application evaluation process.

5.13 Reid Oval Redevelopment

Work on delivering the first stage of the Reid Oval redevelopment commenced in February 2014.

The project components and the status of their construction is summarised below:

- New multipurpose netball pavilion (completed)

- Electrical connections including communications (completed)

- Plumbing connections including gas, water and sewer (completed)

- New training standard netball court lighting (completed)

- Civil works including road realignment (completed)

- Netball court run off extension to comply with Netball Australia venue standards (completion due in November (works scheduled following the completion of the netball season))

- Supply and installation of an electronic scoreboard (tender advertised 19 September and completion due in December)

Council supported the following recommendation:

That this report be received.

5.11 Assembly of Councillors Records

Council received the report.

5.12 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report.

6. Notices Of Motion

Cr Ermacora was elected as Acting Chair for item 6.1.

6.1 No. 2116 - Cr Brian Kelson

Notice is given that at the Ordinary Meeting of Council to be held on Monday 6 October 2014, I proposed to move:-

- That the Coles/Youngers Car Park be subject to the agreement of the land owners to waive the fees.

- Free parking to commence on Monday 8 December 2014 until Friday 30 January 2015.

- This will not preclude parking infringements for those who overstay time limited car parking areas.”

The motion was defeated.

6.2 No. 2117 - Cr Peter Hulin

Notice is given that at the Ordinary Meeting of Council to be held on Monday 6 October 2014, I proposed to move:-

“That Council apply to VicRoads for a memorandum of authorisation to erect and display temporary truck prohibition signs to ban unauthorised trucks from using Baynes Street, Harrington Road to access the Warrnambool Industrial Estate with signage to be placed at all entrances to designated areas.

Signage to be reassessed once traffic lights have been in operation at Princes Highway and Rooneys Road.

That Council establish a permit system to authorise trucks to enter Harrington Road from Braithwaite Street to Baynes Street and Baynes Street from Harrington Road.”