Americans with Disabilities Act (ADA) Files (SG 6-12)

Records that indicate compliance to Americans with Disabilities Act (ADA). Included are surveys of government buildings to determine accessibility to the physically challenged, federal regulations, proposals for implementing the act, correspondence, resolutions, and solutions to access problems.

Retention

Retain by agency for 15 years and then destroy.

Suggested Primary Designation

Public.

(Approved 12/1992)

Appraisal Files (SG 6-1)

Files including location, description, value, and photographs of property.

Retention

Retain until superseded or obsolete and then destroy.

Suggested Primary Designation

Public.

(Approved 07/1990)

***As-built Construction Plans and Specifications (SG 6-2) OBSOLETE

As-built Construction Plans and Specifications (SG 6-14)

Final plans and specifications for approved and constructed buildings, facilities, road and bridges. Documents construction of new buildings or facilities as well as renovation of owned buildings and rented buildings.

Retention

Permanent. Retain by agency until facility completed. May transfer to Archives.

Suggested Primary Designation

Public.

(Approved 8/2014)

Building and Equipment Service Files (SG 6-3)

Requests for building and equipment maintenance services, excluding fiscal copies.

Retention

Retain by Facilities Construction Management for 3 years after fiscal year ends and then destroy.

Suggested Primary Designation

Public.

(Approved 07/1990)

Construction Plans In-review (SG 6-5)

Preliminary designs and specifications prepared by architectural firms for review by state agency.

Retention

Retain for 1 year after approval or rejection of final plans and then destroy.

Suggested Primary Designation

Public.

(Approved 07/1990)

Construction Project Case Files (SG 6-6)

Case files documenting the construction of new buildings and the renovation of rented buildings for state use.

Retention

Retain until administrative need ends and then transfer to State Archives with authority to weed.