By default, the list displays four columns as above, but you can (of
course) change the address book configuration to include phone numbers,
for example. You can click and drag the column dividers to reposition them.

Double click on an entry to see or edit the information in the
Edit address window. In addition to the fields mentioned, you can
enter the postal address, PGP key, homepage URL, date of birth and a
picture.

An entry must contain at least the real name and some e-mail
address. The point of the Alias is to save typing; you can put a short
nickname, or initials, into the To: field of an e-mail message and let
YAM fill in the details. For this to work, the alias obviously has to
be unique for each entry.

In addition to personal entries, the address book can also contain
Lists of individual recipients which can be invoked with a single
alias. Lists are best used for circular e-mails, and are marked with
the list symbol ().

Both individual entries and lists can be put into Groups, which are
like subdirectories, used to keep the address book clearly arranged.
Group names are displayed in bold. You can open a group to display the
names in it by clicking on the little arrow in front of their name.

Toolbar

Save

Saves the address book to your hard disk.

Find

Searches the address book for a specific text string. All variables
contained in the database will be searched with full support of
AmigaDOS patterns . If the result of the search is positive the
alias and the name of the found entry will be displayed. You can
then do another search or edit the found entry. For example,

Anna#?

finds all Annas contained in the address book.

Person, List, Group

All three buttons open the Edit address window to add a new entry
to the address book; however, the appearance of the window depends
on the type of entry, since the information stored is different.

Edit

This also opens the Edit address window, to see or edit the
information stored. Again, the layout depends on the type of entry.

Delete

Deletes the selected entry from the address book.

Print

Prints the selected entry.

Unfold

Unfolds all groups (subdirectories) of the address book so all
entries will be visible.

Fold

Folds all groups (subdirectories) of the address book so only the
entries at the top of the hierarchy will be visible.

To:

Uses the selected entry as the primary recipient of a new e-mail.
If the address book window has been opened from the main window,
a new 'Write' window will appear.

CC:

Uses the selected entry as secondary recipient of a new e-mail.
If the address book window has been opened from the main window,
a new 'Write' window will appear.

BCC:

Uses the selected entry as recipient of a hidden copy of a new
e-mail. If the address book window has been opened from the main
window, a new 'Write' window will appear.

Entering addresses

In this window a single address book entry can be edited. According
to the kind of entry (person, list or group), you will see a different
set of editing fields. Click [Okay] to accept the changes, or [Cancel]
if you change your mind.

PERSON

Electronic mail

Alias

An 'Alias' is a convenient short name that identifies the address
book entry unambiguously. Its function is to save typing -- you can
put the alias into the "To:" field of a message, and YAM will fill
in the details when sending the message. If you leave this field
blank, YAM will create an alias for the entry on its own.

Example: JohnD

Real name

The person's first name and surname.

Example: John Doe

Email address

The Internet mail address to use to send mail to this person.

Example: jdoe@…

PGP key ID

The hexadecimal code of this person's PGP public key, needed to
send the recipient a PGP encrypted message. Click the pop-up
button to select the key from your public keyring; PGP must be
installed on your system and the key you're looking for must be
there.

Example: 0x709B40C3

Homepage

The URL for the person's homepage in the World Wide Web. YAM
can connect to this address via your browser, provided that the
appropriate script is specified in the scripts configuration
for 'When double clicking a URL' or you have OpenURL installed,
in which case the latter will get priority. All you have to do
is to click on the button to the right of the textfield.

Example: http://come.to/mars

Security

The security level to use by default when sending email to this
person.

Snail mail

Street

Street and house number of the postal address.

Example: 43 High street

City / ZIP

City and (ZIP) postcode (who would have guessed that...).

Example: Shrewsbury SY1 3PE

State / Country

State/Country where this person lives.

Example: Shropshire, England

Phone number(s)

One or more phone numbers (voice, FAX, mobile phone, whatever...).

Miscellaneous

Description (applies to person, list or group)

Any comment you'd like to have stored to describe the current
entry.

Example: My beloved one

Date of birth

The person's date of birth. Enter it in the format DD-MMM-YYYY.

Example: 12-Dec-1967

Portrait

Select

Here you can select a picture (preferably a portrait) of the
person. Since YAM uses the datatypes.library, you may use any
kind of picture format as long as you've installed the datatypes
needed for displaying it. If you desire so, this picture will
show up whenever you display a message written by this person
(see 'Sender info' in the Read configuration).

Download

You can find a steadily growing number of portraits of other
users of YAM on the YAM homepage. YAM can access this data bank
automatically -- all you need to do is enter the name and/or the
e-mail address, connect to the Internet and click the Download
button. YAM starts by getting a list of available photos and
searching it for the named person. If found, any information
missing from the address book entry (Name, e-mail address and
homepage) will be made good and the picture downloaded and saved
in the gallery.

LIST

Alias

Same as described above.

Return address

If you'd like to maintain a small mailing list using a YAM
distribution list, you will have to correct the "Reply-To:"
addresses of the original messages, otherwise the answer to
an e-mail would be returned to the message's author and not
to the mailing list as you would probably want. Enter here
the return address you'd like to use, or click the pop-up
button to open the address book window and then drag an entry
from there into this field.

Example: discussion@…

Mailing list name

When maintaining a mailing list by using a YAM distribution list,
enter the mailing list's name here. This name will appear in the
To: header field to help the recipient to sort the mail correctly
by using filters.

Example: discussion-ML

Members

A list of all current members of the distribution list. You may
enter aliases, names or complete e-mail addresses. Click on [New]
to add a new list member, [Delete] to delete the highlighted entry
or [Sort] to have all entries sorted alphabetically.