There is a General Stores Depots, located at Mettuguda, for serving the requirement of Railway stations and small consumers, imprest holders etc. in the divisions. In addition to these, divisional purchase organizations are functioning in each division under the administrative control of

Divisional Managers for assisting the Divisions in Stores matters and to liaison with COS Office. Besides, these Divisional setups also arrange small value purchases and monitor supply of Uniforms to staff.

WORKSHOP STORES DEPOTS Depots are attached with workshops to cater to the material requirement of workshops. They are located at Lallaguda, Tirupathi and Rayanapadu.

In addition to this, Divisional Stores Depot is functioning at Vijayawada under the control of the divisional Stores Officer serving the division. Items of regular consumption required by the various indentors of the Railways are stocked in this Stores Depot.

For enabling systematic management of the purchase and warehousing functions, all these items are categorized into 79 major groups with each item being given a unified 8-digit Price Ledger number all over the Indian Railways. These stock items are stocked in various Stores Depots as already stated above. Procurement of stock items is done in the Headquarters purchase wing. The Stores Depot has the responsibility of maintaining the inventory, accountal of receipts and issues, inspection and acceptance of stores and feeding the necessary data for accountal and generation of recoupment sheets which are done through the centralized computer system. In addition to procurement and warehousing of the stock items as detailed above, the Materials Management Department also arranges procurement of non- stock items by placing purchase orders against the non-stock indents received from the indenters, the supply of which is made directly to consignee at consignee end. Also non-stock demands from the indentors are complied, by the Materials Management Department.

4(b)(ii)

Power and duties of officers and employees

Duty of purchase officers of the Materials Management Department is to arrange the right material at right price for the right quantity from right source, and to stock and issue the material to consignees attached to workshops, sheds and in Divisions and also disposal of Scrap to the best advantage of Railways.

A statement of the boards, councils, committeesand other bodies constituted

Standing Tender Committee and Survey committee has been constituted & the details are available o­n demand.

Survey Committee:

Survey Committee consists of 4 members. 3 from consuming department and 1 depot officer as convener and member. It is appointed by the General Manager and the Secretary is also nominated by him. An Administrative Officer is nominated by him as the President. The recommendations of the Survey Committee are to be approved by the Competent Authority.

Tender Committee:

Tender Committee:

In case of Tender valued Rupees Ten Lakhs and above for the purchase of stores arranged by the Controller of Stores, a Tender Committee consisting of 3 members is constituted to consider the tender.

Monthly remuneration received by each officerand employee, including the system of compensationas provided in its regulations

Does not pertain to COS.

4(b)(xi)

The budget allocation to each Departmentindicating the particulars of all plans, proposedexpenditure, and reports o­n disbursements made

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports o­n disbursements made; Stores organization functioning under the control of Controller of Stores, proposes its requirements 6

months in advance for Parliament approval in the form of budget allocation, to incur the expenditure, the disbursement of the same is made through associated Accounts Officer.

The manner of execution of subsidyprogrammes, including the amounts allocated andthe details of beneficiaries of such programmes

No subsidized program exists in

Materials Management Department.

4(b)(xiii)

Particulars of recipients of concessions, permits or authorizations granted by the Institute.

BENEFITS EXTENDED TO REGISTERED FIRMS

1. Eligible to participate in bulletin and limited tenders (Bulletin tenders: the purchase of items less than Rs. 10 lakhs in value will be made through the issue of bulletin tender. E-bulletin is sent by e-mail to all the registered suppliers).

2. Exemption from payment of security deposit within the monetary limit for other than safety item.

3. Exemption from payment of EMD against open tenders and Special limited tender up to the monetary limit given to the firms.

4. Eligible to draw 95% and 98% advance payment against receipted challan and inspection certificate. Facilities to the SSI units registered with NSIC:

a) Issue of tender documents free of cost.

b) Exemption from payment of earnest money deposit.

c) Waiver of security deposit up to the monetary limit for which the unit is registered.

d) Preference is given for purchase of Khadi from KVIC & Handloom from ACASH.

List of registered vendors- Trade group-wise is available o­n SCR website under stores.

4(b)(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form

Information is available at our website, www.scr.indianrailways.gov.in

a)The information available in website is updated periodically, as and when advice/ amendment / instructions received from Railway Board.

(b) Published all relevant facts while formulating important policies or announcing the decisions which affect public; This aspect is dealt with at Railway Board.

(c) Provided reasons for its administrative or quasi-judicial decisions to affected persons.

through Arbitration governed by Arbitration Act 1996 embedded in IRS conditions of Contract.

d) It shall be a constant endeavour of every public authority to take steps in accordance with the requirements of clause (b) of sub-section (1) to provide as much information suo moto to the public at regular intervals through various means of communications, including internet, so that the public have

minimum resort to the use of this Act to obtain information.

SOUTH CENTRAL RAILWAY

Office of the

Controller of Stores

Rail Nilayam

Secunderabad.

No: S.236/RTIA/2012 Dt: 30.10.2012.

Sub : Review o­n PIO and AA for implementation of RTI Act in HQ.

Ref : SDGM’s ltr No. G.50/RTIA/Vol-II dt. .10.12.

***

With reference to the above, the Stores Department has nominated the following officers as AA, PIO & APIO. This has the approval of the Competent Authority.

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