A revised copy of our Annual report can be viewed [http://drive.google.com/file/d/0B96yUaPyFKiTekxmQ0ZxWVBaM0E/view?usp=sharing online]

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If you would like to nominate a candidate for consideration, please send an e-mail to the [mailto:theresa.hume@wikimedia.org.za Administrator] by no later than 24 October 2014 using the template below.

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If you would like to nominate a candidate for consideration, please send an e-mail to the [mailto:theresa.hume@wikimedia.org.za Administrator] by no later than '''31 October 2014''' using the template below.

The quorum at a meeting of members shall be at least 3 members or 20% of the members (whichever number is greater) entitled to vote, personally present, or by proxy.

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::- SARS Registration

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::- Appointment of Auditors

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===Approval of Previous AGM Minutes===

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::- Updating Company Documents

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::- NPO Registration (pending)

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Approval of the Minutes of the Annual AGM of Wikimedia ZA, held on 1 September 2013 which can be viewed [http://wikimedia.org.za/wiki/01-09-13-AGM-Minutes here]

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::- VAT Registration (pending)

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::- Monthly Payroll Administration

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===Report from President===

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::- Annual Audits

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::- Registration of official business address

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Report from current President, Dumisani Ndubane

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::- Business Banking

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::- Petty Cash System

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===The Chapter over the past year from an Administrative point of view===

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::- Online Filing System

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* Wikimedia ZA Projects in 2014

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* PAYE Registration

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::- Wiki Loves Monuments

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* SARS Registration

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::- Joburgpedia

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* Appointment of Auditors

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::- Wikimania 2015

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* Updating Company Documents

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::- Wiki Indaba

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* NPO Registration (pending)

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::- GLAM - Libraries

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* VAT Registration (pending)

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::- Wikipedia Zero

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* Monthly Payroll Administration

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::- Open Book Festival

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* Annual Audits

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::- Xhosa Project

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* Registration of official business address

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::- Kiwix

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* Banking Access and Additional Account

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::- Wiki Meetups

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* Petty Cash System

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::- FDC Grant Application

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* Online Filing System

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::- OSF Grant Application (2nd Application)

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* Projects in 2015

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===Wikimedia ZA Projects in 2014===

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::- Wiki Loves Monuments

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::- Joburgpedia

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* Wiki Loves Monuments

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::- Wiki Indaba

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* Joburgpedia

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::- GLAM - Libraries

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* Wikimania 2015

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::- Wikipedia Zero

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* WikiIndaba

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::- Wiki Meetups

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* GLAM - Libraries

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::- Kaapedia

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* Wikizero

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::- Wiki Loves Wildlife

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* Open Access

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::- Afrikaans Writing Competition

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* Open Book Festival

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* Membership

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* Xhosa Project

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::- [http://wikimedia.org.za/wiki/Members Members at the end of 2013] - to be renewed

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* Kiwix

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::- New Members

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* Wiki Meetups

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:::-Tobias Schonwetter

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* FDC Grant Application

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:::-Theresa Hume

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* OSF Grant Application - 2nd application

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:::-Bobby Shabangu

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::- Lifetime Membership Fees

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===Projects in 2015===

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* Strategy Formulation Session - Discussing the big issue

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::- Increasing involvement by South Africans in editing Wikipedia and / or other Wiki's

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* Wiki Loves Monuments

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::- Increasing the involvement of South African Wikimedians in Wikimedia ZA

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* Joburgpedia

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::- [[WMZA-2014-2016-Strategy|Dumi's draft proposal]]

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* WikiIndaba

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::- Fundraising

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* GLAM - Libraries

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* Resolutions

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* Wikizero

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::- Special Resolutions

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* Open Access

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::- Ordinary Resolutions

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* Open Book Festival

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* Election of Directors

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* Xhosa Project

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* Election of Office Bearers

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* Kiwix

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* Next Meeting

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* Wiki Meetups

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* Closing

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* Kaapedia

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* Wiki Loves Wildlife

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===Membership===

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Members at the end of 2013 - to be renewed

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# Blessing Chataira

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# Maarten Deneckere

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# Charlene Foster

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# Michelle Gallaway

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# Ian Gilfillan

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# Isla Haddow-Flood (Director)

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# Andrew Hall

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# Kagiso Keepile

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# David Robert Lewis

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# Ashley Lile

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# Thelma Machogo

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# Shaneel Maharaj

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# Kerryn McKay

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# Maseme Mokoena

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# Mohau Monaledi

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# David Morris

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# Dumisani Ndubane (President)

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# Lourie Pieterse

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# David Richfield (Director)

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# Nick Roux

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# Douglas Scott (Director)

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# Auke Slotegraaf

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New Members

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# Tobias Schonwetter

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# Bobby Shabangu

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# Theresa Hume

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The Chapter is faced with the challenge of Expanding membership and connecting with Wikimedians / Wikipedians.

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===Resolutions===

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=====Special Resolutions=====

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''Require a 75% majority to pass''

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All resolutions to reach [mailto:theresa.hume@wikimedia.org.za The Administrator] by no later than '''24 October 2014'''.

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=====Ordinary Resolutions=====

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''Require a 50% + 1''

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All resolutions to reach [mailto:theresa.hume@wikimedia.org.za The Administrator] by no later than '''24 October 2014'''.

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# Motion to Approve minutes of the previous AGM

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# Motion to Appoint Board Members

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# Motion to elect President

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# Motion to set membership fees at R 30.00 per annum

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===Election of Directors===

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===Election of Chapter President===

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===Next Meeting===

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To be advised via mailing list.

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===Closing===

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==Notes==

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==Attending==

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* The award ceremony for [http://wikilovesmonuments.co.za/wiki/Main_Page Wiki Loves Monuments 2014] will be held later the evening at the Slave Church, 40 Long Street, Cape Town. Please stay on and join us for that event.

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Please indicate your attendance by including your name below :

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==Links==

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#Dumisani Ndubane

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* [http://etherpad.wikimedia.org/p/WMZA-AGM-01112014 Etherpad for this AGM]

Contents

Annual Report

Proxy

Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.

Alternatively members can elect to take part using conference telephone facilities or other similar electronic means. The formal request to take part electronically must be made via email.

If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM. Please note that a signed copy of the proxy form must be presented at the AGM.

If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to The Administrator or post it to :

Wikimedia ZA

Postnet Suite #146

Private Bag X9190

Cape Town

8000

If you prefer to join the AGM virtually, please send your formal request to either The Administrator or Douglas Scott. Please note that you must have a gmail account in order to join with this option.

Please note that proxies and requests to participate in the AGM electronically must reach The Administrator by Friday, 31 October 2014 at 18:00 in order to be valid.