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Page 1 of 5

System and Method for Propagating Calendar Events

In conventional calendaring and scheduling systems an invitee on a C&S invitation
may wish to have this invitation forwarded to peers in such a way that a more active
participation in the event is ensured. This is a typical industry use case, and can be
seen in situations where the meeting scheduler creates an invitation that
encapsulates a number of invitees, and where the invitees in turn can choose to
delegate this invitation, or simply forward the invitation to others she may believe are
interested in attending.

Limitations in current art restrict capabilities around propagation of calendar events
in a number of ways. The primary limitations include :

An individual (propagator) can forward the calendar event to another

1.

2.

individual as an email, but this results in a manual calendar creation activity
for those receiving the email/event. This is time consuming and error prone,
particularly when forwarding meeting events in to individuals in other time
zones. It is further error prone when one considers that the original invitation
may get rescheduled, forcing a reforward in which the peers identified each
have to address the same manual re-create/edit of the event. Thus
conventional art is limited, and can result in cost by way of lost opportunity,
unsuccessful meetings, unwarranted calendar adjustments and loss of
employee time.

The "propagator" can choose to create her own calendar entry and invite

those that she sees as interested. In so doing she can duplicate the event that
she wishes to forward as a new calendar event that gets propagated to peers.
In so doing she becomes a bottleneck, as changes to the original invitation
need to be respected by her in terms of a reschedule to the calendar event
that she has now created.

In this article we propose to solve the class of problems by proposing a system and
method for event propagation in calendaring and scheduling events based on the
following articulation :

A user (the Propagator) wishes to propagate a calendar event/meeting to one
or a number of other individuals so as to make peers aware of the meeting
event and automatically benefit from the act of a calendar creation event for
these individualsIn this article we propose that propagator is provided with an ability (by way of
a new UI) to propagate the calendar event that she has to one or more
individuals based on the conventional C&S art of meeting create. Specifically,
this should not result in an additional set of invitees on the original invitation,
but should result in a new calendar entry for those the meeting is being
propagated to, and in which there is a relationship between the seminal
scheduled meeting and propagated meeting such that the latter is informed of
changes/reschedules to the former. Consider the following screenshot :

Page 2 of 5

In the above screenshot we see a new field representing permitting a user to
propagate this meeting to a set of peers...