General information

Duration:

6 months

Commitment:

Full-time

Description:

Important Notice: We are looking for interns that would be available to work in the academic year of 2018/2019, starting in preference from Mid-End August/Beginning of September or Mid-End January/Beginning of February!

ESN Lisboa is a Non-Profit Student Organisation in Lisboa which handles the reception of Erasmus and Exchange Students in Lisboa, and we are looking for interns!

How to apply: Send an e-mail to [email protected], with a motivation letter where you state (at the top): the dates you are available for the internship, and your interest/disinterest in the PR Option. Additionally, attach your CV (with picture) to the e-mail

Field of Study: There is no particular field of Study as a requirement, however experience in administration is a plus. Bachelor and/or master’s in administration or (for the optional PR & Events tasks) Communication/ PR/ Events Management is a plus.

Internship Duration: 6 months preferred (Semester Internship), a year internship also possible. Note: 2 months internships are only possible within the periods of mid-August until mid-October or mid-January until mid-March. Summer internships also available as long as they finish at October the earliest (mid-October prefered)

Compensation: There is no financial compensation given directly by ESN Lisboa, however the internship can be funded by the Erasmus+ Programme, proving there is a Learning Agreement accepted by the sending and receiving Institution, together with the Acceptation Letter. ESN Lisboa Interns have free access to some events as they are part of the team.

Expected Number of Working Hours per week: 20 - 30 hours (Depends on the Learning Agreement or contract details)

Training and Internship Preparation: The intern will have a training provided by the secretary and/or the Human Resources manager about ESN structure, Office day to day tasks, management and PR & Events Strategy (Optional). The intern will then be integrated in the member’s community through teambuilding activities. The programme of the intern can be expanded for organizing events with the team members as soon as a positive evaluation from the work developed at the office comes. There will be a constant workload since the service provided to the students is consistent and daily.

General Description:

The Front Office interns will be the interface between the Erasmus and ESN Lisboa at our office while being always ambassadors to the association at any moment. The intern will help the association with its day-to-day Administrative/Logistic tasks and can optionally help in the organisation of events.

In the period of most movement (Welcome Weeks - mid-August until mid-October or mid-January until mid-March) the interns major duty will be to exclusively perform administrative tasks at the office and represent ESN in Welcome Days in the Universities or at Partners Events/Locales (Such as Study In Lisbon Lounge from Lisbon Municipality). There is a maximum flow of incoming students in that period therefore additional Human Resources for logistic/administrative work is required.

After the Welcome Weeks, as the flow of the students decreases, the interns can choose to join one/two events departments and focus the internship in the organisation of events thus performing the optional PR & Events part of the internship.

Interns are incentivised to choose departments and perform at least one of the optional tasks to improve the quality of the internship outcome.

Major duties and responsibilities:

Be an ESN Ambassador, representing the organization and its values;

Regular presence in ESN events is recommended;

Develop a strong and close relation with the Erasmus;

Interfaces with Erasmus students on a day-to-day basis to provide guidance and expert advice to them on issues they can encounter;

Communicating with people outside the organisation, representing the organisation to customers, the public, and other external sources;

Keywords

Good Command of English (Spanish, Portuguese, Italian or French are a Plus)

Good Command of Office Software (Excel, Word, Google Suite)

Good Interpersonal & Social Skills

Easy to communicate with

Comfortable in an active social environment

Highly responsible person

Able to Work in a team as well as independently

Ease at public/customer handling

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