How to gracefully decline a job offer

Sometimes, after spending weeks interviewing for a job and finally landing it, it becomes evident the role isn’t for you.

You may have found another gig that’s better suited to you, or the salary doesn’t match your expectations, or you simply aren’t feeling the company’s culture and environment.

Whatever the situation, it’s time to let the company know you’re not going to accept the offer.

Turning them down is easier said than done, so keep these five tips in mind as you write your letter:

Be prompt – The company has obviously invested time and resources into you, so it’s only fair to decline the offer as soon as possible. This also allows the company to move forward with other candidates sooner rather than later. Dilly-dallying and twiddling your thumbs is a surefire way of burning brides.

Be honest – People innately don’t like confrontation, which is why they often lie about their reasons for not taking up a role. Whatever your reasons, discuss these factors openly but politely. For example, if you received another more generous offer, let the company know that it was the salary and benefits that impacted your decision – but don’t use it as a tool to bargain.

Refer other people –One great way to turn down a job offer is to help refer someone you think is a good fit. This will help to maintain relationships with the hiring manager, and who knows if your reference gets hired – he/she may send up sending you a thank you note.

Thank your interviewers – Whether it was a couple of interview rounds or several, it’s important to personally thank everyone who took the time to meet with you. It’s a small world and you never know who you will bump into the next time you’re looking for jobs.

Keep it to the point – Don’t use this as a platform to talk about your next job or accomplishments. The company already knows that, which is why they made you an offer. It is always best to keep it short and sweet and getting straight to the point. Letting the company know that you are happy to answer any questions is a nice touch – although not entirely necessary.