Privacy and Security Policy

Effective Date: 09/28/2014

Your privacy and security are critically important to us. This privacy policy describes how PrismHR Hiring collects and uses the personal information you provide on our web site and online service. At PrismHR Hiring we have a few fundamental principles:

We don’t ask you for personal information unless we truly need it. (We can’t stand services that ask you for things like your gender or income level for no apparent reason.)

We don’t store personal information on our servers unless required for the on-going operation of one of our services.

Below is our privacy policy and security practices which incorporates these goals:

Website Visitors

Like most website operators, PrismHR Hiring collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. PrismHR Hiring’s purpose in collecting nonpersonally identifying information is to better understand how PrismHR Hiring’s visitors use its website. From time to time, PrismHR Hiring may release nonpersonally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.

PrismHR Hiring also collects potentially personally-identifying information like Internet Protocol (IP) addresses. PrismHR Hiring does not use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personallyidentifying information, as described below.

Gathering of Personally-Identifying Information

Certain visitors to PrismHR Hiring’s websites choose to interact with PrismHR Hiring in ways that require PrismHR Hiring to gather personally-identifying information. The amount and type of information that PrismHR Hiring gathers depends on the nature of the interaction. For example, we may ask visitors who sign up for the job listing service at PrismHR Hiring.com to provide a username and email address and other information. Those who engage in transactions with PrismHR Hiring – by purchasing access to premium services, for example – may be asked to provide additional information, including as necessary the personal and financial information (such as credit card number and billing zip code) required to process those transactions. In each case, PrismHR Hiring collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with PrismHR Hiring. PrismHR Hiring does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.

Aggregated Statistics

PrismHR Hiring may collect statistics about the behavior of visitors to its websites. For instance, PrismHR Hiring may monitor the most popular job listing sites on the PrismHR Hiring.com service, or republish job listings on PrismHR Hiring branded portals. PrismHR Hiring may display this information publicly or provide it to others. However, PrismHR Hiring does not disclose personally-identifying information other than as described below.

Protection of Certain Personally-Identifying Information

PrismHR Hiring discloses potentially personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on PrismHR Hiring’s behalf or to provide services available at PrismHR Hiring’s websites, and (ii) that have agreed not to disclose it to others. PrismHR Hiring will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, PrismHR Hiring discloses potentially personally-identifying and personally-identifying information only when required to do so by law, or when PrismHR Hiring believes in good faith that disclosure is reasonably necessary to protect the property or rights of PrismHR Hiring, third parties or the public at large. If PrismHR Hiring is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personally identifiable information.

We may also provide your personal information to companies that provide services to help us with our business activities such as offering customer service. These companies are authorized to use your personal information only as necessary to provide these services to us.

If you are a registered user of a PrismHR Hiring website and have supplied your email address, PrismHR Hiring may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with PrismHR Hiring and our products. Out of respect for your privacy, you may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails, or you can contact us at support@prismhr-hire.com. We expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), PrismHR Hiring takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.

Information Related to Data Collected on the Behalf of our Clients:

PrismHR Hiring collects information under the direction of its Clients, and has no direct relationship with the individuals whose personal data it processes

We collect information for our Clients, if you are a customer of one of our Clients and would no longer like to be contacted by one of our Clients that use our service, please contact the Client that you interact with directly. If you are a Client and would like to update your account please contact us at support@prismhr-hire.com.

PrismHR Hiring may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by the provisions in this Policy regarding notice and choice and the service agreements with our Clients.

PrismHR Hiring has no direct relationship with the individuals whose personal data it processes. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his query to the PrismHR Hiring’s Client (the data controller). If the Client requests PrismHR Hiring to remove the data, we will respond to their request within 30 days.

PrismHR Hiring will retain personal data we process on behalf of our Clients for as long as needed to provide services to our Client. PrismHR Hiring will retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Cookies

A cookie is a string of information that a website stores on a visitor's computer, and that the visitor's browser provides to the website each time the visitor returns. PrismHR Hiring uses cookies to help PrismHR Hiring identify and track visitors, their usage of PrismHR Hiring website, and their website access preferences. PrismHR Hiring visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using PrismHR Hiring's websites, with the drawback that certain features of PrismHR Hiring's websites may not function properly without the aid of cookies.

The use of cookies by our partners is not covered by our privacy policy. We do not have access or control over these cookies. Our partners use both session ID and persistent cookies to facilitate our advertising programs.

Our third party partners employ clear gifs (a.k.a. Web Beacons/Web Bugs), images, and scripts that help them better manage content on our site. We do not tie the information gathered to our Customers’ or Users’ personally-identifying information.

Security Technology and Practices

PrismHR Hiring always transmits and stores personal information securely. This prevents potential hackers from "tapping" a data conversation. Your login credentials are encrypted with strong encryption using the Advanced Encryption Standard. The data security standards we have in place include auditing, logging, backups, and safe-guarding data. Our servers are housed in datacenters that are ISO27001 certified, the highest and most current standard for managing systems and data securely. All datacenter facilities are protected by professional security staff utilizing video surveillance, intrusion detection systems and other electronic means. Authorized staff must pass two-factor authentication a minimum of two times to access data center floors.

No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact us at support@prismhr-hire.com.

User Access and Choice

If your personal information changes, or if you no longer desire our service, you may correct, update, amend, delete/remove, or deactivate it by emailing our Customer Support at support@prismhr-hire.com or by contacting us by at the contact information listed below. We will respond to your request to access within 30 days. We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Links to 3rd Party Sites

Our Site includes links to other Web sites whose privacy practices may differ from those of PrismHR Hiring. If you submit personal information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any Web site you visit.

Social Media Widgets

Our Web site includes Social Media Features, such as the Facebook and Twitter buttons or interactive mini-programs that run on our site. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.

Blog / Forum

Our Web site offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us at support@prismhr-hire.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

Referrals

If you choose to use our referral service to tell a friend about our site, we will ask you for your friend’s name and email address. We will automatically send your friend a one-time email inviting him or her to visit the site. PrismHR Hiring stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program. Your friend may contact us at support@prismhr-hire.com to request that we remove this information from our database.

Privacy Policy Changes

Although most changes are likely to be minor, PrismHR Hiring may change its Privacy Policy from time to time, and in PrismHR Hiring’s sole discretion. PrismHR Hiring encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

Contact Us

If you have any questions regarding our Privacy Policy, please contact us on the information below.