BACKGROUND: The
purpose of the NASA PPDB System is to assist procurement officials in
collecting, storing, and retrieving NF 1680 contractor performance records as
required by FAR Subpart 42.15
and NFS Subpart 1842.15. Contractor
performance information entered into PPDB is transmitted to the Past
Performance Information Retrieval System (PPIRS) for use, Government-wide, in
source selection evaluations.The Office
of Federal Procurement Policy (OFPP) provides a Best Practices for Collecting
and Using Current and Past Performance Information guide at http://www.whitehouse.gov/omb/procurement/contract_perf/best_practice_re_past_perf.html.

GUIDANCE:Contracting officers shall prepare an evaluation
of contractor performance for each contract in excess of the simplified
acquisition threshold except for contracts awarded under FAR Subpart 8.7,
Acquisition from Nonprofit Agencies Employing People Who Are Blind or Severely
Disabled in accordance with FAR Subpart
42.15 and NFS Subpart 1842.15.
Interim evaluations shall be performed
annually with a final evaluation being conducted at the completion of the
contract.Interim evaluations shall be
conducted within 60 days of each anniversary of the award of the contract.The period of time
to complete these evaluations is 120 days, i.e., 60 days before the anniversary
of award and ending 60 days after the anniversary.

Interim and final contractor
performance evaluations shall be documented in the PPDB.These
evaluations should include sufficient detail to enable a source selection team
to use the PPDB report alone to evaluate past performance for purposes of
award.

For award fee contracts, a NF 1680
does not have to be completed to document the contract file for evaluations
used in determining award fee (see NFS 1842.1503(b)). However, in order
to ensure contractor performance information under award fee contracts is
included in the PPDB, contracting officers shall summarize the award fee
evaluations on the electronic NF 1680 that is contained in the PPDB.
Summarize means completing all blocks on page one of the NF 1680, except
the block entitled, “Discussion of Evaluation with Contractor,” and omitting
all blocks on page two.

The PPDB sends notifications to the
contracting officer listed in the Federal Procurement Database – Next
Generation (FPDS-NG).Because the PPDB
relies on information from FPDS-NG, it is imperative that this information is
kept up-to-date.Notifications are
automatically sent when an evaluation will be due in the next 30 days and when
an evaluation becomes past due.In
addition, warning notifications may be sent to the contracting officer listed
in FPDS-NG, with a carbon copy to the contract specialist, when an evaluation
will become past due in 5 days.Despite
these notifications, there are cases where contractor performance evaluations are
still not being conducted.These
evaluations are vital in providing data for future source selections.

NASA Acquisition Internet Service
(NAIS) Superusers or other Center designee shall run the Delinquency Report in
the PPDB and provide the report to the Center procurement management and
Procurement Officer on a monthly basis.The Delinquency Report identifies evaluations past due in the last 12
months.Center procurement management shall
use this report to ensure that past performance evaluations are performed and
entered in PPDB.Centers are expected to
keep the PPDB current by completing delinquent past performance evaluations,
and by instituting local oversight procedures to ensure that future past
performance evaluations are completed, timely.

EFFECTIVE DATE: This PIC is effective as dated and
shall remain in effect until canceled or superseded.