Rights and Reproduction

Image Requests

Requests for reproduction must be made for images of artwork in the MCASD Collection. If you do not know the specific artwork you would like to reproduce and need assistance to identify a work of art, please contact rightsandrepro@mcasd.org.

How to Order

Written permission must be obtained from the MCASD Registrar prior to any reproduction or publication of objects in the MCASD collection. Please review our Conditions for Reproduction before placing your order.

Please download and complete the request form and return it by mail or fax to:

The image type you would prefer (color or black and white transparency, 35mm slide, or 300 dpi tiff or jpeg digital file).

Intended use of the image (web, cd-rom, film/video, print).

As much information as possible about the publication such as title, author, editor, publisher, languages, distribution, publication date, print run/no. of copies. Also include nature or intended use of publication such as educational, promotional, profit, non-profit, etc.

MCASD reviews all written requests, and permission may be granted on a case-by-case basis at the sole discretion of the Museum. A usage fee may be involved depending on the type and nature of the proposed use.

Once your request is approved, you will be sent a Conditions for Reproductions form and invoice for the licensing fee. This form is a contract which specifies the conditions under which images may be reproduced.

Review the form carefully and return a signed copy of the form along with your payment. The image will only be sent upon receipt of payment and the signed Conditions for Reproductions form.

Please allow up to 6 weeks for initial processing. Large orders or requests for new photography may require longer processing times. Rush service is available within two weeks for an additional fee.

MCASD does not hold copyright for all images in the collection. Applicants will be notified if copyright clearance must be obtained through a third party prior to the processing of the request.

Payment

Payment is required in full in advance of all media shipments. Payment by check must be in U.S. dollars. Credit cards (Vista/Mastercard/American Express) and wire transfers are accepted for an additional fee.

Image Types Available

Formats which may be available include:

Color transparency

Black and white transparency

35mm color slide

300 dpi, digital TIFF or JPEG file

However, please note that only a portion of the MCASD collection has been professionally photographed, therefore the format you request may not be available. You will be informed of the image types available and any options to generate new photography.

Loan Requests

Artworks from MCASD’s Collection are available for temporary exhibition loan, based on the following criteria: condition of the object, the borrower’s AAM Standard Facility Report, and approval by the Museum Board and Director. Applications for loans must be made as follows: at least one (1) year before the exhibition opening date for international loans, and (8) months before the exhibition opening date for domestic loans.

MCASD charges a $150 fee for the initial loan, and $100 per additional artwork. Written loan requests may be forwarded to rightsandrepro@mcasd.org, or to the following address: