The public and collaborative nature of Orcz.com

Most pages on Orcz.com are collaboratively developed by its users. Anyone with Internet access (and not otherwise restricted from doing so) may edit the publicly editable pages of these sites with or without logging in as a registered user. By doing this, editors create a published document, and a public record of every word added, subtracted, or changed. This is a public act, and editors are identified publicly as the author of such changes.

User accounts and authorship

Orcz.com does not require editors to register. Anyone can edit without logging in with a username, in which case they will be identified by network IP address. Users that do register are identified by their chosen username. Users select a password, which is confidential and used to verify the integrity of their account. Except insofar as it may be required by law, no person should disclose, or knowingly expose, either user passwords and/or cookies generated to identify a user. Once created, user accounts will not be removed.

Purpose of the collection of private information

Orcz.com limits the collection of personally identifiable user data to purposes which serve the well-being of the website, including but not limited to the following:

To provide site statistics. We statistically samples raw log data from users' visits. These logs are used to produce the site statistics pages; the raw log data is not made public.

To solve technical problems. Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site.

Details of data retention

General expectations

IP and other technical information

When a visitor requests or reads a page, or sends email to the Orcz.com server, no more information is collected than is typically collected by web sites. Orcz.com may keep raw logs of such transactions, but these will not be published or used to track legitimate users.
When a page is edited by a logged-in editor, the server confidentially stores related IP information for a limited period of time. This information is automatically deleted after a set period. For editors who do not log in, the IP address used is publicly and permanently credited as the author of the edit. It may be possible for a third party to identify the author from this IP address in conjunction with other information available. Logging in with a registered username allows for better preservation of privacy.

Cookies

Orcz.com sets a temporary session cookie on a visitor's computer whenever a Project page is visited. Readers who do not intend to log in or edit may deny this cookie; it will be deleted at the end of the browser's session. More cookies may be set when one logs in to maintain logged-in status. If one saves a user name or password in one's browser, that information will be saved for up to 30 days, and this information will be resent to the server on every visit to the same Project. Contributors using a public machine who do not wish to show their username to future users of the machine should clear these cookies after use.

Page history

Edits or other contributions to articles, user pages and talk pages are generally retained forever. Removing text from a project does not permanently delete it. Normally, in projects, anyone can look at a previous version of an article and see what was there. Even if an article is "deleted", a user entrusted with higher level of access may still see what was removed from public view. Information can be permanently deleted by individuals with access to Orcz.com servers, but aside from the rare circumstance when the Orcz.com is required to delete editing-history material in response to a court order or equivalent legal process, there is no guarantee any permanent deletion will happen.

User contribution

User contributions are also aggregated and publicly available. User contributions are aggregated according to their registration and login status. Data on user contributions, such as the times at which users edited and the number of edits they have made, are publicly available via user contributions lists, and in aggregated forms published by other users.
Reading projects

No more information on users and other visitors reading pages is collected than is typically collected in server logs by web sites. Aside from the above raw log data collected for general purposes, page visits do not expose a visitor's identity publicly. Sampled raw log data may include the IP address of any user, but it is not reproduced publicly.

Editing projects

Edits to Project pages are identified with the username or network IP address of the editor, and editing history is aggregated by author in a contribution list. Such information will be available permanently on the projects.

Logged in registered users:

Logged in users do not expose their IP address to the public except in cases of abuse, including vandalism of a wiki page by the user or by another user with the same IP address. A user's IP address is stored on the servers for a period of time, during which it can be seen by server administrators and by users who have been granted CheckUser access.

IP address information, and its connection to any usernames that share it, may be released under certain circumstances (see below).

Editors using a company mail server from home or telecommuting over a DSL or cable Internet connection, are likely to be easy to identify by their IP address; in which case it may be easy to cross-identify all contributions to various pages made by that IP. Using a username is a better way of preserving privacy in this situation.

Unlogged-in registered users and unregistered users:

Editors who have not logged in may be identified by network IP address. Depending on one's connection, this IP address may be traceable to a large Internet service provider or more specifically to a school, place of business or home. It may be possible to use this information in combination with other information, including editing style and preferences, to identify an author completely.
Discussions

On discussion pages:

Any editable page can theoretically be the location of a discussion. In general, discussions on pages occur on user talk pages (associated with particular users), on article talk pages (associated with particular articles) or in pages specially designated to function as forums. Privacy expectations apply to discussion pages in the same way as they do elsewhere.

Via email:

Users are not required to list an email address when registering. Users who provide a valid email address can enable other logged-in users to send email to them through the wiki. When receiving an email from other users through this system, one's email address is not revealed to them. When choosing to send an email to other users, one's email is displayed as the sender.

The email address put into one's user preferences may be used by Orcz.com for communication. Users whose accounts do not have a valid email address will not be able to reset their password if it is lost. In such a situation, however, users may be able to contact one of the administrators to enter a new e-mail address. A user can remove the account's email address from his preferences at any time to prevent it from being used. Private correspondence between users may be saved at those users' discretion and is not subject to the Orcz.com policy.

Access to and release of personally identifiable information

Access:

Users who may have access to private identifiable information include, but are not limited to, admins, staff, users who have access to the CheckUser functions, and developers and others with high levels of server access.

Access to and publication of this information is governed by the Access to nonpublic data policy, as well as specific policies covering some of the functions in question. Sharing information with other privileged users is not considered "distribution."

Release: Policy on Release of Data

It is the policy of Orcz.com that personally identifiable data collected in the server logs, or through records in the database via the CheckUser feature, or through other non-publicly-available methods, may be released by Orcz.com staff or other authorized users, in any of the following situations:

1) In response to a valid subpoena or other compulsory request from law enforcement,

2) With permission of the affected user,

3) When necessary for investigation of abuse complaints,

4) Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues,

5) Where the user has been vandalizing articles or persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,

6) Where it is reasonably necessary to protect the rights, property or safety of Orcz.com, its users or the public.

Except as described above, Orcz.com policy does not permit distribution of personally identifiable information under any circumstances.

Disclaimer

Orcz.com believes that maintaining and preserving the privacy of user data is an important value. This Privacy Policy, together with other policies, resolutions, and actions, represents a committed effort to safeguard the security of the limited user information that is collected and retained on our servers. Nevertheless, Orcz.com cannot guarantee that user information will remain private. We acknowledge that, in spite of our committed effort to protect private user information, determined individuals may still develop data-mining and other methods to uncover such information and disclose it. For this reason, Orcz.com can make no guarantee against unauthorized access to information provided in the course of contributing to pages on this site.