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Project Instructions
This collection contains admissions and general registers of patients in mental health facilities in Surrey, England, from 1867-1900. From these images we will be keying name, gender, age, admission date and residence.

Each register has two pages with a left and right side. We are only keying information from the left side.

Gender will be indicated by a tick-mark in the male or female column. Key accordingly.

Admission Register

Choose the "Admission Register" form type for images with names to be keyed.

Additional Image Samples

Admission Month

Key the month in its three-letter abbreviation from the admission date using the dictionary provided to assist you. If the month appears as a number, key as seen. Admission date may be found in the column labeled "Date of Admission".

Admission Day

Key the day from the admission date as seen on the record. Admission date may be found in the column labeled "Date of Admission".

Admission Year

Key the year from the admission date as seen on the record. Admission date may be found in the column labeled "Date of Admission". Often admission year will appear at the top of the column and will need to be copied down until the event year changes.

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Name may be found in the column labeled "Christian and Surname at length". Name will be in [given-surname] format.

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Name may be found in the column labeled "Christian and Surname at length". Name will be in [given-surname] format.

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Name may be found in the column labeled "Christian and Surname at length". Name will be in [given-surname] format.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Name may be found in the column labeled "Christian and Surname at length". Name will be in [given-surname] format.

Gender

Key the gender in its full form on the record using the dictionary provided for assistance. Gender may be found in the column labeled "Sex", left side "Male" or "M", right side "Female" or "F". A tally mark will be placed in the left or right side to indicate gender.

Age

Key the age as seen on the record. Age may be found in the column labeled "Age". Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10". If an age appears in months, such as 10 months, key age as a fraction: "10/12". If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3". If the age is less than one month, key "0".

Place of Abode

Key the Place of Abode as seen on the record using the dictionary provided for assistance. Geographical locations should be separated with a comma, such as "Guilford, Surrey, England". Place of Abode may be found in the column labeled "Previous Place of Abode". Do not key street addresses or hospitals (including infirmaries and asylums) into the Place of Abode field.

Keying Image Samples

Cover page, Section header, etc

Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, ect.

Additional Image Samples

Image with no data

Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.

Additional Image Samples

Target

Choose "Target" form type when the image is of a color and/or grayscale target.