Privacy Policy

The Blackburn and East Lancashire
Branch of the The Royal Society of St. George (RSSG) operates the
privacy policy as set out by the RSSG which conforms fully with the
provisions as set out by the General Data Protection register
(GDPR). This is outlined below. Comments relating to
this policy can be made to the secretary@rssgblackburn.org.uk.

RSSG Privacy Policy

In order to operate as an
organisation we, The Royal Society of St. George needs some personal
data about our members. This privacy statement explains more about
the data we hold, how we use it and what your rights are.

Declaration

The Royal Society of St. George
(RSSG) holds information (known as ‘Personal Data’) about you, its
members. Personal data is information from which you, as an
individual, can be identified.

The legal grounds for processing
your data and how will this information be used?

Controlling and processing
member’s data is undertaken pursuant to the legitimate purposes of
the organisation. Without the ability to collect this data, we would
not be able to function.

Authorised persons within the
administration process our member’s data in order to communicate,
promote and manage its activities, collect annual subscriptions and
for general administration. For members that belong to a branch of
the RSSG, authorised members of the branch administration also
process data about their (and only their) members in order carry on
similar actions at branch level.

Communication with members

In compliance with the Privacy
and Electronic Communications Regulations, only with their explicit
consent will a member be contacted by phone, SMS, email or other
electronic means.

The RSSG will ensure:

Member’s personal data will be processed fairly and
legally and every endeavour will be made to keep the personal data
correct and up to date.

If for some specific purpose further personal data is
required, it will not be collected without notification and terms
of use.

Sensitive personal data (as defined in the General
Data Protection Regulation) will not be collected or processed by
the RSSG without the explicit written consent of the individual
concerned.

Who do we share your data with?

With the following exceptions, the RSSG will not share
member’s data with any third party:

There is specific written consent of the individual/s
concerned.

So we can fulfil a contract with a member. E.g. goods
sales order, event booking etc. In this case data will not
be shared, or publicised to third parties thereby ensuring
confidentiality of a members details such as postal address, email
address, telephone numbers.

It is necessary for the day to day administration of
the member’s database. In this case disclosure is protected by a
legally binding non-disclosure agreement.

If you are in an article in the St. George for England
Journal or website. Information would be limited to name and
branch and by consent, photo.

In the future it may be necessary to share personal
data with other suppliers. If so, the disclosure will be protected
by the appropriate legally binding non-disclosure agreement.

International

Currently the only activity that
crosses international boundaries is the distribution of the St.
George for England Journal.

If an event arises requiring
personal data be sent by the RSSG beyond the EU, then it will only
be by the permission of the individual or following legal scrutiny.

How long will we keep your data

Your data will remain on the
database for as long as you are a member. From 2018, any changes
made will be logged by time and date of change together with the ip
address of the authorised person. When you leave, your data will be
truncated to name, branch, years of membership and a generalised
reason for leaving.

What rights do you have.

On proof of identity:

You have the right to see the personal data that is
held about you and have a copy provided to you or someone else on
your behalf, in an electronic format and at no cost.

If you believe your personal data we hold is
inaccurate, you can ask to have it corrected.

Where you have given consent for the RSSG to process
your personal data, you can withdraw that consent at any time.

You can request your personal data be deleted. However
be advised if your contact details are deleted, it will not be
possible for you to remain a member.

Contact Details.

If you wish to see your personal
data, have a concern regarding your personal data or wish to
exercise any of your rights, please contact the Administration
office at:

The Data Protection Officer

The Royal Society of St.
George,

P.O. Box 397, Loughton,
Essex IG10 9GN, United Kingdom

Making a complaint

If you are not satisfied with our
response to any query regarding our processing of your personal data
in a way which is inconsistent with the law you can complain to the
Information Commissioner’s Office on 0303 1231113.