Preadmission/Birth
Registration Process at Evans Army Community Hospital (EACH)

Mothers-To-Be are encouraged to pre-admit one-two months before their
estimated date of delivery.Please
ask your OB care provider to complete a “referral” sheet (DA Form 2985,
Admission and Coding Information Sheet).Bring this sheet to Admissions & Dispositions (A&D), Rm. 1050.A&D is located on the ground floor of the main hospital, between the Lab
and Radiology. A&D front desk is staffed 24 hours a day,
seven days a week.

Completion of a Birth Certificate Worksheet is a requirement of OB preadmission.
Please list parent(s) names, address, dates and states/country of birth, social
security numbers and check all applicable statistics fields on this form.Once preadmission is completed, all requirements are in place for future
mother and newborn admissions. When the time comes Mom will only need to report
to Labor & Delivery (L&D), 3rd floor.L&D staff will notify A&D of Mom’s admission.
Please be sure to preadmit!

Once the baby is born, the Birth Certificate Worksheet goes to the Birth
Registrar. An electronic record is created in the Colorado State Vital Records
database for their newborn.

Discharge Process for
Newborns at Evans Army Community Hospital (EACH)

Any time after the birth and NLT than discharge from the hospital, parents can
complete and double check the birth certificate information on record.
The parents will receive a copy of this summary called “Verification Of Birth
Worksheet”.

The parents will
receive instructions for the newborn’s DEERS and Tricare registrations, when and
how to obtain the official birth certificate from Colorado Vital Records, and
how the social security card process works. Addresses, phone numbers and/or
websites as well as fees are included for these agencies.

Lastly, the parents
will receive a copy of the newborn’s social security card request; this will be
an automatic process. A mailing/forwarding address is needed if a move is
scheduled within three months.

Obtaining Birth
Certificates for Children Older Than Two Weeks Incl. Out Of State.
The newborns’ electronic birth records are released to State of Colorado Vital
Statistics within 14 days of birth. After these 14 days, please go to or contact
El Paso County Department of Public Health, VITAL RECORDS, 1675 W. Garden of the
Gods Road, Suite 2044, Colorado Springs, CO 80907
(719) 575-8492. Hours are M-F 0745-1600. This office is closed on
official holidays with additional closures during the year for staff training,
etc. Fees are $17.75 for the first one, additional certificates are $10.00 each.
Please have two forms of photo ID available.

For further information, contact Birth Certificates at
Evans Army Community Hospital: (719) 526-7278.

This Web site provides an introduction to the U.S. Army
Medical Department's headquarters organizations, which are the Office of
the Army Surgeon General andU.S. Army Medical Command headquarters.
It is intended for interested members of the public, news media and Army
Medical Department beneficiaries. Last Modified
26 December, 2013