Member Without Portfolio (as our bylaws state we need a minimum of 5 for a Board) – Amielle has volunteered to occupy this position – motion/vote

Talk about posting bylaws on website? Or having them in a dropbox sharable link on the website, with any other documents we want open to the entire CPC membership?

Financial Report – Margaret H.

Clarification for BBQ petty cash – approved budget of up to $500 from April’s meeting; will this be forwarded as petty cash to Nikki Featherstone to administer while Margaret is away? Do we need a motion or was this approved last month?

Update on Society status:

Action from last month to contact for an update – news?

Action from last month on bank account – has anyone talked to the banks about opening an account prior to status coming in?

Idea: thermometer donation – Amielle had a great idea to raise funds by choosing a dollar amount or a project goal, and drawing out a large thermometer to mark progress. Would CPC want to do this? If so, will we begin the campaign at the BBQ? We will need volunteers to man this station and secure donations – how do we do that? Locked cash box?

BBQ will come from Camrose Police, who will also take it away. They do not have members able to cook. We need volunteers to cook.

Poster is being modified/created by Nikki – where do we get posters printed?

Big Valley Jamboree Parade in August – news and update

Planning committee headed by Amielle

Vehicle?

Guests?

Insurance/administration/permits (if any)

Members on Planning committee – do we need more volunteers?

(Nikki F cannot attend the parade, as she will not be here. She will have some time in July to assist committee in last part of the preparations when needed)

Community Registration Night

Is CDSS filling out the registration form? Motion for payment

We need volunteers to man the table, set up and take down the display

Nikki F is willing, depending on date and time – do we have this yet?

Do we have another person willing to volunteer?

Upcoming Regular Meetings:

espressOUT on May 27th, 5:30-7:00 p.m. Where should we hold espressOUT in May? The Forum? Off campus in a coffee shop? Where?

Friends and Family Meeting is NOT meeting for June, July, August & September. They will return to regular, first Monday’s in October

Regular Meeting for Planning and Connection at the Camrose Public Library in the IRVING ROOM on the second Monday of the month (June 10) 6-8 p.m

*Nikki will assist the Leadership Team with the creation of an agenda for this meeting, Lucas as Secretary will take minutes and forward to Nikki for posting on the website

Amielle C. wishes to remind everyone that Wheat and Laurel, her literary journal for rural Alberta youth ages 11-19, is having its first issue launch party at the Camrose Public Library Sunday, April 14th, 2019 from 2:00pm – 5:00pm. Please attend if you are able.

Leadership Positions Open

Lucas H. nominated by Gus B. to be Secretary. The motion was seconded by Margaret H. The motion was passed. Congratulations to Lucas H. as our new secretary.

The Treasurer position is still open.

Margaret H. will continue being the banker until the Treasurer position is filled. Margaret would like to point out that she is retiring in May of 2020, at which point priorities could change.

The position description of each leadership team position can be found in our bylaws, which can be found with Margaret H. She will make the bylaws available to everybody.

Note: we are hoping bylaws and other documents can be readily available to all and request those with documents make it known to Margaret, including electronic documents.

Margaret H., our banker, will be away from May 27th, 2019 to July 7th, 2019, at which point funds will be out of reach. This is during our Pride BBQ and preparations for our parade float.

Still under deliberation and consideration

Financial Report

We currently have $3,213.87.

Revenue includes $500 from CDSS and a net profit of $576 from the Ages and Stages Dance at the end of March after ~$600 of expenses from the $1,228 gross revenue.

Previous expenses included ~$2,177

The Nordley’s Coat Check fundraising brought us $870, including the tips from the bar staff. Many thanks go out to them for supporting Pride Camrose.

Some expenses incurred were paid out of gross, of which we received the net.

Society Status

Gus B. is still working towards our society designation with the Government of Alberta. Unfortunately, they had mis-typed his e-mail address last year and he never received the information he needed to move forward with the society designation, so the application had to be restarted in February. Thank you to Carol and Margaret H. for starting that process. While this does set things back, it does give us more opportunity to understand what we will need when we receive society status, including what positions will be needed to add to the executive team or the possibility of additional directors. This positions will need to be defined for our society status.

We would like to receive more information about society and board status with the government Alberta. For instance, are we able to open a bank account without being a designated society? We are hoping someone will take up the mantle on finding that information from various banks around Camrose.

We will contact the Alberta Government about our status after elections, which have paused a lot of government services.

CPC Storage

Currently items are stored at Gus B. Salon. Unfortunately, that space will no longer be accessible soon, due to the business being sold and moved. Robyn G. has graciously offered us space in her home. Her space will be available after April 25th, 2019. There are about 4 shelves of items.

Nikki F. has possession of most of the electronic documents relating to the Camrose Pride Community, including flash drives.

Upcoming Events and Plans

BBQ in June – Sunday, June 16th, 2019

The cost of the BBQ in the previous years has been as follows:

2016 – $556

2017 – $271

2018 – $281

The price has been dependent on advertising cost and how much volunteer effort was put into raising donations. In the previous years Rebecca has been very active in receiving donations, of which there were considerable last year. She also donated much herself last year. We would like to have a call out for volunteers who can go out and ask for donations.

There was also much spent last year on decorative items and supplies that won’t need to be repurchased this year.

In order to preapprove spending for auditor purposes, Gus B. raised motion to approve petty cash spending up to $500 for the BBQ. Stephen seconds the motion. The motion is passed. Nikki with the CDSS can issue cheques with this preapproval.

The BBQ follows Edmonton Pride Week, which may provide some advertising opportunities.

Unfortunately Amielle and Margaret will be away, and Gus B. cannot commit to a Saturday. We have moved the date of the BBQ to Sunday, June 16th, 2019 instead. Details will come.

Nikki F. will head the BBQ Subcommittee with AltView.

What will be involved with the planning committee?

We will ask Rebecca was she is willing and able to do.

The event will take place in a city park, which is City of Camrose property, therefore we will need to apply to hold a special event there.

This application should be made by May 15th at the absolute latest.

Nikki F. can most likely apply for park use and be the liaison with the City of Camrose.

Home Hardware has a community BBQ can that be used free-of-charge. They will also deliver and pick-up the BBQ.

Gus B. will call Home Hardware to book the BBQ for June 16th.

We will send out calls for a volunteer cook – Camrose Police?

We will need certification with Alberta Health Services.

We will need someone to decorate with balloons, streamers, etc.

We will need someone responsible for advertising.

We have last year’s poster and with updates it could be submitted to Camrose Morning News, The Centracam Poster should go up at the end of May.

CDSS may be able to help with advertising.

The majority of the work can be done in May for preparations.

Nikki F. will also ask around about information pertaining to a BBQ, especially with the police, as they recently had a BBQ.

Pride Parade – Sunday, August 4th, 2019

The Pride Parade will be the first weekend of August, during the Big Valley Jamboree on Sunday, August 4th, 2019.

Last year we had success with borrowing Trish’s convertible for the float. It was driven by Dale. We will need a Driver’s License and Insurance. Note: it is not an easy car to drive.

Guests

Robyn Banks had walked with us last year: would she like to participate again this year?

Would Melissa like to walk with us as Sir Racha?

Shall we extend the invitation for all to dress in drag if they are comfortable?

We willneed a clipboard with a waiver to cover the insurance. We will also need more information about the rules involved. CDSS can help us apply with the Chamber of Commerce and cover for WCB. Amielle will call the Chamber of Commerce for more information about this.

Organization will be charged by Amielle and assisted by Nikki F.

Decorations

We have many rainbow pompoms from the previous year.

Symposium

The symposium was a day-long event at the Chapel at Augustana with keynote speakers Gary Wellson and Marie Parnas, and included talks on How to Be a Better Ally and How to Deal with Bigotry.

There were many resources available

It was well attended with about 40 guests, most of whom were students, though University administrators did attend as well.

We are hoping to have another next year with even more success, including with new keynote speakers who may provide new insight for the LGBTQ+ community.

Unfortunately, information collected at the Symposium, including the e-mail addresses of people that want updates from the CPC have been lost. We are hoping to inquire to get them from the UofA.

Ages and Stages Dance

It went really well, although perhaps in the future we will not combine an under 18 with an over 18 event. It is better to keep these as two separate entities on two separate days, as most people were too tired to take part in anything occurring after 10:00 pm, with attendance dropping to about 5.

The silent auction should be in a more obvious and accessible place to encourage more donations.

In future events, perhaps we can involve all three LGBTQ+ organizations (CPC, AltView, AQUA) more heavily to encourage stronger attendance.

In the future we would like more emphasis on the dance, instead of the cabaret aspects. The considerable amount of performances did not engage children as well as free dancing.

Hiring a DJ is recommended for future dances. Rates are reasonable.

Retro may not be the best venue for an event like this. Perhaps the Bailey or Elk Hall would be more appropriate in the future.

In the future, over 18 events could occur in tandem with AQUA. Perhaps an event a semester would work well.

Upcoming Regular Meetings

EspressOUT

Monday, April 29th, 2019 5:30pm – 7:30pm

Gus b. Will ask Sarah from Camrose Coffee about hosting us again this month.

Friends and Family Meeting

Monday, May 6th, 2019 6:00pm – 8:00pm at the Camrose Public Library Bunker

This event is for the parents, family, and friends of LGBTQ+ individuals.

Regular Meeting for Planning and Connection

Monday, May 13th, 2019 6:00pm – 8:00pm at the Camrose Public Library Bunker

Need Position descriptions so we can advertise to the community what/who we are looking for

Secretary – position description?

Treasurer – position description?

Bank Account – Margaret H. is willing to continue being the banker for CPC through CDSS for the current time and work with a new Treasurer – would be best for CPC to open its own bank account before end of 2019

Any other positions that are needed for when CPC gets its Society designation? Leadership Team will become the Volunteer Board of Directors

Nikki, as a paid employee of the altView Foundation is to support the Leadership Team/Board, but cannot be actually on said Team/Board

Banker, Margaret H. away from May 27 to July 7th, which puts the funds for the BBQ and any preparing for the parade float during that time, out of reach. How will we navigate this?

Nikki, in her altView role, is willing to keep a CPC petty cash during this time, if that is something the Leadership Team feels is the right way forward

Any other ideas?

Financial Report – Margaret H.

Update on Society status – Gus

Have we heard anything? Should we contact them?

Storage for CPC items

Where are CPC items located now?

Event items are where – parade float, BBQ, table-top display, etc.?

Nikki has possession of binders, flash drive with files from Carol, package of printing paper

Do we need to plan for a permanent storage solution for parade float items, BBQ items, etc.?

Upcoming events and plans

BBQ in June

BBQ Date suggested by Nikki (heading Planning Committee) – June 15th (Saturday); This is the weekend after Edmonton Pride week, so flows well, and won’t be in competition with their events for our members who want to attend

Is there a favoured location to host the BBQ this year?

Need members to join the Planning Committee

Do we have a budget for this? Last year’s BBQ cost $556

Big Valley Jamboree Parade in August –

Planning committee headed by Amielle – any news?

Do we have a budget for this? Do we know what we spent last year?

Discussion of Symposium – Melissa W. – What went well, what lessons and feedback

Discussion of All Ages and Stages Dance and Cabaret – what went well, lessons learned, feedback – what should we do differently for future fundraisers?

Upcoming Regular Meetings:

espressOUT on April 29th, 5:30-7:00 p.m. Where should we hold espressOUT in April? The Forum? Off campus in a coffee shop? Where?

Friends and Family Meeting at the Camrose Public Library in the Bunker on the first Monday of the month (May 6) 6-8 p.m.

Regular Meeting for Planning and Connection at the Camrose Public Library in the Bunker on the second Monday of the month (May 13) 6-8 p.m

*Nikki will assist the Leadership Team with the creation of an agenda for this meeting, but cannot attend – Amielle can you take notes again?

17 people were in attendance (at different times or on the phone) during the meeting.

1.Introductions

2.Discussion with Camrose Police Services to help them with their strategic planning

Camrose Police Service representatives and City of Camrose Strategic planners were in attendance to ask for our honest feedback on what they are doing well and how they can improve in the future.

They will be asked 2 questions:

What aspects of public safety and policing are going well in Camrose?

What areas of concern could be improved and/or use increased attention from police and the community?

There
was good discussion in the group, but concern was expressed that there are
voices in the LGBTQ2S+ Community that are not being heard.

Camrose Police Services urges anyone who has anything to
share with them either positive or negative, to submit responses to police@camrose.ca
at any time. If people wish to submit them anonymously, they may email camrosepridecommunity@gmail.com
and Camrose Pride Community will not reveal the person’s identity when their
comments are shared.

3. Potential Collaboration with Walkable Camrose-Janet Roy

a. Janet shared that the Walkable Camrose Committee has been discussing the possibility of engaging various groups, like Camrose Pride Community, in something called tactical urbanism. These would be peaceful, non-permanent changes to the environment that could draw attention to a situation that the group would like to change.

b. Janet shared a number of images of examples such as temporary art expressions on streets or in parks. The group was particularly interested in painting the rainbow crosswalks.

c. There was discussion about how, when and where this might be possible.

a. Jane shared three opportunities to become involved with various events in Camrose in the upcoming months.

i. Arts and Recreation in the Park on June 22 11am to 5pm

ii. Celebrate Canada on July 1 from 12-6 pm (activity portion of the day)

iii. Alberta Culture Days on September 27-29

Potential partners are invited to a meeting on March 15 at 1:30 pm at the Arts Centre to present their ideas and a budget that could potentially be added to a grant application. Nikki will explore this possibility.

b. Jane also mentioned that there is also the potential of combining the tactical urbanism with some of the Arts Centre events. This will be explored and discussed further, but requires people to take leadership roles.

5. Margaret shared the Treasurer’s report.

a. There is approximately $1500 that is undesignated presently.

b. There was discussion about how the group needs to be conscious of financial and human resources moving forward since Jen and Carol will no longer be providing leadership support. This needs to be taken into consideration when considering upcoming events.

c. Good news was shared that Nikki Featherstone has been hired by altView to support the work of Camrose Pride Community (the vacancy created when Jen moved). Nikki will have approximately 10 hours per week to provide this support. There will be a need for others to step forward to offer leadership in various areas that the group needs. This will be discussed more fully at the next meeting.

6. Other Business

a. March 23: Fostering Allyship for a More Inclusive Future Symposium at Augustana-Preregister by emailing augustanaaqua@gmail.com; $10 registration includes lunch (registering prior to March 19 would really help the organizers in planning the food!)

b. March 23 All Ages and Stages Dance and Cabaret at Retro 7-10 p.m. (all ages) and 10 pm- closing (adults only) Advance tickets can be purchased at Retro and Quantum Comics and at the door (space is limited).

c.BBQ in June? Planning committee?

i. Nikki offered to head up a planning committee.

ii. More committee members are needed. Please let us know if you can help.

d. Big Valley Jamboree Parade in August? Planning committee?

i. Amielle offered to assist with the parade planning.

ii. More committee members are needed. Please let us know if you can help.

a. There was limited time for discussion, but the general tone of feedback was positive about the variety of events and times they were offered during the week. So You Think You Can Drag continues to grow and be a very popular event in the community.

8. Upcoming Regular Meetings:

a. espressOUT on March 25 5:30-7:00 p.m. at Camrose Coffee on main street next to Bellissima Fashions (across the street from Camrose United Church). This is a new coffee shop in Camrose that is very happy to host the espressOUT conversation group.

b. Friends and Family Meeting at the Camrose Public Library in the Bunker on the first Monday of the month (April 1) 6-8 p.m.

c. The Traveling Tickle Trunk education event and sale has been rescheduled to April 1. It was postponed during Pride Week due to the illness of the presenter. Details will be announced shortly.

d. Regular Meeting for Planning and Connection at the Camrose Public Library in the Bunker on the second Monday of the month (April 8) 6-8 p.m.

*Nikki will assist the Leadership Team with the creation of an agenda for this meeting and Amielle will record meeting notes.

9. Sharing

A delicious and beautiful cake decorated with rainbow colours and the Pride Flag was shared to acknowledge Carol’s leaving. She was presented with a card and words of thanks.

Everyone is invited to the meeting at Camrose Public Library 6-8 pm. We hope to see you!

Here’s the agenda:

1. Introductions

2. Discussion with Camrose Police Services to help them with their strategic planningi. Camrose Police Service representatives and City of Camrose Strategic planners will be in attendance to ask for our honest feedback on what they are doing well and how they can improve in the future. They are asking for honest and open conversation about this.ii. They will be asking 2 questions:

1. What aspects of public safety and policing are going well in Camrose?2. What areas of concern could be improved and/or use increased attention from police and the community?

iii. If you cannot attend the meeting, or if you prefer you may submit your responses to police@camrose.ca prior to March 11. If you wish to submit them anonymously, you may email camrosepridecommunity@gmail.com and we will not reveal your identity when we share your comments at the meeting.

a. March 23: Fostering Allyship for a More Inclusive Future Symposium at Augustana-Preregister by emailing augustanaaqua@gmail.com; $10 registration includes lunch (registering prior to March 19 would really help the organizers in planning the food!)b. March 23 All Ages and Stages Dance and Cabaret at Retro 7-10 p.m. (all ages) and 10-? (adults only) Tickets can be purchased in advance at Retro and Quantum Comics and at the door. Space is limited.c. BBQ in June? Planning committee?d. Big Valley Jamboree Parade in August? Planning committee?

The meeting notes for the January 14 meeting were emailed to people on our email list. If you did not receive them and if you wish to be added to the list, please email us at Camrosepridecommunity@gmail.com. We will be happy to add you to the list!

Michael Green of altView gave an excellent presentation that was very informative and helpful. This emphasized that importance of providing an opportunity for people to express their concerns and have them addressed with accurate information.

Pride Kodiaks Hockey Game on October 19

Boris Rybalka, GM and Head Coach of the Kodiaks, was very welcoming and did a lot to highlight inclusion in sports at the game. Thanks to the Kodiaks for their support and to Jeff McLean of Pride Tape.

3. espressOUT in October

Well attended in the Augustana Forum; consensus is that it is easiest for Augustana students to drop by if espressOUT is on campus or close to campus

Consensus to try Fika as a location for espressOUT in January.

Action: Melissa will contact Fika about possibility for having espressOUT at Fika on January 28.

C. Planning for upcoming events

espressOUT on November 26

During Wellness Week at Augustana

Action: Carol will send information to Alex of the ASA to see if the notice can be included in the Wellness Week activity schedule.

2. Friends and Family Support Group

Meeting on Dec. 3 6-8 pm. at Camrose Public Library in the Bunker

Spread the word that all friends and family are welcome to attend.

3. December 10 Pizza and a Movie Night

We will meet at Gus’ house at 6:00 p.m.

Contact Camrose Pride for the address.

We still need to find a suitable movie to watch. Suggestions?

4. December 11 Potential AQUA event

Will not work at this time, but future possible collaborations will be explored especially regarding necessary insurance coverage

5. Queer Like Me Youth Art Project in January and Art Show in February

The Camrose Police Association gave Camrose Pride a $1000 grant to run the project.

It will be open to queer youth (up to the age of 24) in Camrose and area on January 11, 18 and 25 at the Boys and Girls Club in the Community Centre from 6-8 p.m.

Youth will have the option to include their creations in a Queer Like Me Art Exhibition at the Camrose Public Library. The Gala opening of the exhibit will be on Thursday, February 28 during Pride Week.

Information will be sent out about this project before the end of November.

6. Fundraising opportunity with the Nordlys Film Festival February 15-17

Group consensus was that we would have enough volunteers to help out at the coat check at the Nordlys Film Festival as a fundraiser for Camrose Pride

Action: Carol will contact the Nordlys organizers.

7. Possible Augustana CSL student projects

Good possibility that there will be some Community Service Learning Students who will be able to help with Pride Week activities and a community safe spaces initiative starting in February 2019.

8. Pride Week February 24-March 2: Collaboration with AQUA

Many exciting ideas for Pride Week were shared by Melissa, Carol and Cathie.

Meeting will be happening shortly with the Augustana Student Association Pride Committee

9. Formation of a Pride Week planning committee

Melissa and Carol will try to coordinate the various committees for planning a fantastic Pride Week.

10. Request to City Council to fly the Pride Flag

Action: Carol will write a letter that can be signed by the co-chairs of Camrose Pride Community and AQUA to request that the pride flag be flown again for Pride Week in February and each Pride Week thereafter

11. Family Dance

March 23 is a good possibility for a Family Dance at the Retro Pub

Action: Carol will check the date with the Retro Pub

Cathie has a theatrical friend from Halifax who is willing to do live Karaoke of cabaret songs with the attendees.

Action: The event organizers will request that Robyn Bank$ also perform that night as well as other local drag kings and queens.

12. Report from AQUA leadership rep on other upcoming events in the works

AQUA, in collaboration with the Chester Ronning Centre, is planning to host a one day conference on Queer Rural Issues at Augustana on either March 16 or 23

A committee to plan this event is being formed.

The group had many ideas for speakers and topics.

AQUA has invited Camrose Pride Community members to a movie night in the Wahkohtowin Lodge Classroom at Augustana on Thursday, November 29 at 7:00 p.m. to watch the movie “Love, Simon”. Food and snacks will be provided.

D. Opportunities to be part of the Camrose Pride Community Leadership Team

Carol will be retiring from her position with Camrose Pride Community in mid-March.

Action: If anyone is interested in taking on the role of Secretary for Camrose Pride Community, contact the Leadership Team to discuss this responsibility.

E. Other items or ideas

There have been some requests for activities for youth in the community who are in the 12-19 year old range.

Discussion and brainstorming generated ideas like collaborating with About Time Productions and/or Camrose Public Library to offer some activities and opportunities to connect with other youth. This might be possible on Friday afternoons when there is early dismissal from high schools.

Concern was expressed that there is a lot of misinformation around transgender issues that would be a good topic to address with a presentation in the community and at Augustana.

Action: Jen will do some research on who might be able to present this information and when (possibly during Pride Week?)

F. Next regular meeting: January 14 meeting for sharing and planning at House of Hair Design 6-8 pm