Privacy Statement

Foreword

We are aware of the confidence you place in REVA vzw, with its registered office at Noorderlaan 4, 1731 Zellik, Belgium and registered under company number BE 0434.0445.306 (hereinafter referred to as “REVA”, “us” or “we”). We therefore consider it our responsibility to treat your privacy with due care. This Privacy Statement contains information about the types of personal data we process and our objectives in doing so. This way, you will understand precisely what we do.

Within this context, we act in the capacity of a controller for processing.

Our Privacy Statement is applicable to all our activities (hereinafter referred to as “Activities”), and to the following activities in particular:

Our relationship with visitors to the exhibition;

Our relationship with exhibitors at the exhibition;

Our relationship with suppliers;

Attracting new visitors;

Seeking new exhibitors;

Networking;

Our relationship with exhibition employees.

The foundation of our privacy policy:

We comply with the GDPR, the new European privacy legislation;

The only personal data we process is that which is necessary for the objectives described and we set limitations on this processing in terms of time;

We restrict access to personal data to only those persons who need to access the data;

We strive for the maximum completeness and accuracy of personal data;

We will ensure maximum and reasonable security of personal data;

We communicate transparently about which personal data is processed, the objectives of the processing and the rights of the parties concerned.

Processing of personal data

In principle, we do not process any sensitive personal data, such as medical or biometric data, or data related to ethnicity, sexual orientation, religion, political conviction, trade union affiliation or judicial information.

Carrying out the operational aspects of organising the exhibition (e.g. processing and handling questions, providing services, administrative processing, solvency assessments, keeping ordering and payment history up to date, etc.) to the best of our abilities;

Improving our services in the future (in terms of both design and content);

Processing statistics with regard to the geographic spread of the exhibitors, with a view to streamlining the services we provide our exhibitors and our visitors; and

Providing information about new or renewed Activities.

The legal grounds for the processing of this personal data are founded on contractual processing. By concluding an agreement – by means of online registration for the exhibition or in any other way – the exhibitor declares their consent to the processing of the above personal data for the objectives stated above.

This data is retained until ten years after the latest exhibition.

Prospects (potential exhibitors)

With a view to facilitating the continuity of the REVA exhibition we are always in search of new potential exhibitors. This can be done in various ways (e.g. through the website, through exhibitions, by networking, by mouth-to-mouth advertisement, by means of publicity, etc.). The following personal data is retained within this context:

To be able to carry out the operational aspects of our possible future collaboration with our prospects properly (e.g. processing and handling of questions, administrative processing, keeping the history of meetings up-to-date, etc.);

To be able to improve our services in the future (in terms of both design and content);

To process statistics with regard to the geographic spread of the exhibitors, with a view to streamlining the services we provide our exhibitors and our visitors; and

To provide information about new or updated Activities.

The legal grounds for the processing of this personal data are founded on legitimate interest.

This data is retained until ten years (five editions) after the latest exhibition.

Exhibition visitors

We retain the following customer data:

Contact information (email)

Profile (older/younger than 65, background [professional/student/user, family or guardian], postcode)

Need for assistance or to be accompanied

With the following goals:

Sending admission tickets;

Processing statistics with regard to the geographic spread of exhibition visitors, with a view to streamlining the services and experiences we provide our exhibitors and our visitors;

Sending invitations to the following editions of the exhibition; and

Subscriptions to REVAnews.

The legal grounds for the processing of this personal data are founded on consent. Consent is requested on an individual basis for subscription to REVAnews and for invitations to the following editions.

This data is retained until five years (two editions) after the latest exhibition. The information with regard to the need for assistance or to be accompanied is not retained. The data from profiling is irreversibly anonymised. Therefore no personal data is retained within this context.

Registration for REVAstudy

We retain the following customer data:

Contact information (name, organisation, postal code, email address);

The seminars the person wishes to attend

Requests for certificates for the seminars attended

With the following goals:

Seminar registration

Organising the various seminars at REVAstudy

Drawing up certificates of attendance

Announcing the programme of the following editions of the exhibition

The legal grounds for the processing of this personal data are founded on consent.

This data is retained until five years (two editions) after the latest exhibition.

Carrying out the operational aspects of the collaboration with our suppliers (e.g. processing and handling questions, providing services, administrative processing, solvency assessments, keeping ordering and payment history up to date, etc.) to the best of our abilities;

Improving our collaboration in the future (in terms of both design and content); and

Providing information about new or renewed possible forms of collaboration.

The legal grounds for the processing of this personal data are founded on contractual processing. By concluding an agreement – whether orally, in writing, by supplying goods or in any other way – the supplier declares they explicitly consent to the processing of the above personal data for the objectives stated above.

We always strive to maintain long-term relationships with our suppliers. The personal data processed within this context is retained for ten years after the latest exhibition.

Transfer of personal data:

The personal data we process is not disclosed to third parties, except for several of our suppliers (e.g. our communication agency, the operator of the exhibition centre, our accountant, etc.), but this is a limited to what is necessary to attain the objectives described above. In these cases we will share only that personal data which is relevant and conclude an agreement with these third parties that contains the necessary guarantees with regard to the confidentiality and privacy of your personal data.

Your personal data will neither be sold nor leased to third parties.

Without prejudice to the above, it is nevertheless possible that we will disclose your personal data to the competent authorities (i) if we are obliged to do so by operation of law or within the context of legal proceedings (whether now or in the future) and (ii) to safeguard and defend our rights.

We do not transfer any data outside of the European Union zone.

Our Activities may contain links to third parties without this involving the transfer of personal data. Although we treat your privacy with the greatest care, you must be aware that we are not responsible for the privacy policy or the privacy practices of these third parties.

Rights of data subjects

All persons whose personal data we process have the right to:

request access to and consult their own personal data;

correct and update their own personal data;

have their own personal details deleted (the right to be forgotten);

limit their own personal data;

have their own personal data transferred; and

withdraw the consent they have granted.

Anyone wishing to exercise these rights can contact us (see the contact information at the bottom of this Privacy Statement). He/she must identify him or herself and will receive a reply within 30 days. However, please be aware the rights of data subjects are sometimes subordinate to a higher interest (e.g. a legal obligation to retain specific data, etc.).

Security:

All personal data processed by us is retained with the greatest care and we shall undertake to ensure all reasonable, physical, technical and organisational precautionary measures with a view to preventing (i) unauthorised access to your personal data, and additionally (ii) the loss, misuse or modification of your personal data.

Access to your personal data is restricted to those who require this access within the context of the objectives described above.

Notwithstanding our security policy, the checks we conduct and the actions we undertake in this context, we cannot guarantee an infallible level of security. No processing method is 100% secure. Taking this into consideration, we are unable to guarantee absolute security here.

The data subject therefore acknowledges that any direct or indirect loss or damage that they may suffer resulting from the illegal or unlawful use of their personal data by third parties who were not authorised to do so can never be attributed to REVA, and neither can the latter be held liable for this where this loss or damage cannot be attributed to a serious error or fraud on the part of REVA.

The use of cookies:

Our Website makes use of cookies. A cookie is a small text file that can be placed by our server on the browser of your computer or mobile device when you consult the Website. The cookie contains a unique code that allows your browser to be recognised for the duration of the visit to the Website (called a ‘session’ cookie) or during later, repeat visits (called a ‘permanent’ cookie). Cookies can be placed by our servers or by one of the partners with which our Website collaborates. Our server can only read the cookies it has placed itself and does not have access to other information retained on your computer or other device.

Generally speaking, cookies facilitate the interaction between the visitor and the Website and help visitors to navigate faster and more easily between the various parts of the Website. Cookies can contain data about the elements of the Website on which you have clicked.

You can always delete the cookies that have been placed and refuse the placement of new cookies via the browser settings on your computer. The way in which this works varies from one browser to another. If necessary, you can consult the help function of your browser.

We use this information exclusively to keep a record of how you use the Website, to compile reports on website activity and to offer other services with regard to website activity and internet use.

Update to this Privacy Statement:

This Privacy Statement is tailored to the current use of and current possibilities of our Activities. Our ongoing quest to improve our Activities may lead to changes to this Privacy Statement. We have the right to update this Privacy Statement by publishing a new version on our website. It is therefore advisable to consult this Privacy Statement regularly.

Complaints:

If you are of the opinion that your personal data is being wrongfully processed you can lodge a complaint with us (see the contact details above) or directly with the privacy commission (commission@privacycommission.be).

Contact details:

If you have a question or comment with regard to this Privacy Statement, or wish to exercise your rights as a data subject, you are welcome to contact us at any time here: