Update Shape Text using find and replace in Visio

This article is suitable for a Process Mapper

Ref: 20080828
Last edited September 29th, 2011

If you are working with individual Process Maps in Visio, you can use the Search and replace function. With the map open use the Edit > Replace function. This will enable you to batch update shape text across each of the pages of a single file.

If you need to replace text across the entire library, export all the process maps to Excel and use the Replace function from there. Save the file and import back into Process Navigator. It is essential that you take a back up copy of the maps before performing this task, in case of inadvertent errors. You should also run a Non-Triaster shape report before attempting the export and correct any errors that may be presented.