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Upload a Journal Voucher

The Atlas JV application includes a template you can use to upload a multi-item JV. Here’s what you need to know to get started.

Open the Atlas Journal Voucher (JV) application

Open the JV application in Atlas and select the “JV Resources” tab. There you’ll find a “JV Uploads” section along with a JV training video and helpful hints from VPF.

Download the General JV template in “JV Resources”

When you open the “JV Resources” tab, click on the “Download Template” button to create a blank copy of the General JV Excel template at your workstation. You should use this template whenever you have a JV with a large number of line items.

Complete the JV template

The “JV Resources” page features detailed instructions and tips on how to complete the JV template. Using the JV template for the first time? The page includes a training video that will bring you up to speed quickly.

Upload JV Excel file to SAP

Save your completed JV template as an Excel spreadsheet (XLS.X format) and upload it in SAP. Your spreadsheet will automatically populate the line items and details of the “Create JV” form in SAP. Note that Firefox is the recommended browser for uploading your spreadsheet into the JV form.

The Details

Open the Atlas Journal Voucher (JV) application

Open the JV application in Atlas and select the “JV Resources” tab. There you’ll find a “JV Uploads” section along with a JV training video and helpful hints from VPF.

Download the General JV template in “JV Resources”

When you open the “JV Resources” tab, click on the “Download Template” button to create a blank copy of the General JV Excel template at your workstation. You should use this template whenever you have a JV with a large number of line items.

Complete the JV template

The “JV Resources” page features detailed instructions and tips on how to complete the JV template. Using the JV template for the first time? The page includes a training video that will bring you up to speed quickly.

Upload JV Excel file to SAP

Save your completed JV template as an Excel spreadsheet (XLS.X format) and upload it in SAP. Your spreadsheet will automatically populate the line items and details of the “Create JV” form in SAP. Note that Firefox is the recommended browser for uploading your spreadsheet into the JV form.

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Atlas

You can access all of MIT’s financial tools from Atlas.

Atlas, MIT’s self-service and administrative systems hub, provides an entry point for accessing MIT’s financial systems and tools. The VPF website will guide you through the related transactions and provide you with information and resources you need to complete your tasks.