Share Google Drive Files as Gmail Attachments – Prevent Data Loss

Cloud storage services like Google Drive, Dropbox and Box.com are great services which allow you to store and share large files online. To share a file, you must send a link to the recipient, so that they can download the file from the cloud server.

Google Drive has gone a step forward by allowing you to share a file as a Gmail email attachment. If you are a regular user of G Drive, you will notice that you were only able to share a file as a link. It might look like a small feature but it is very important. Sharing files as attachment preserves them for future access even if they are deleted from the Drive storage. On the other hand, a link does not allow you to do that, once a file is deleted, it is gone, making the link useless.

The following are advantages of sharing your Drive files as a Gmail attachment:

·You can access the files in the cloud storage as well as in your Gmail Inbox

·When you delete the files in the cloud storage, you will still be able to access the files in your Gmail Inbox. Prevent data loss from deletion.

·The recipient can still get access to the files even if you delete them from G Drive.

To insert a Drive file as an attachment in your Gmail message, do the following:

·Log into Gmail, and compose a new email

·Click the Google Drive icon at the bottom of the text editor

·Select your file from Google Drive and click “insert as attachment” on the bottom right

·Wait for the file to be attached and saved to your message, then click “Send”