UBCIC RESOLUTIONS PROCESS

Updated September 19, 2014

PURPOSE Resolutions are the essential mechanism by which UBCIC Chiefs Council provides specific mandates and direction to the Union of BC Indian Chiefs’ Executive and staff. To facilitate an efficient and effective resolution process, the UBCIC Resolution Committee proposes the following steps for consideration of the UBCIC Chiefs Council, to serve as the new UBCIC Resolution process.

PROCESS

Resolutions should be provincial in scope and can:

establish a mandate for the Union of BC Indian Chiefs;

relate to internal matters regarding the operation of the Union of BC Indian Chiefs; or

support a particular First Nation, issue, event or situation

Advance submission of a resolution is required:

resolutions and accompanying briefing notes for consideration at an Annual General Assembly or Chiefs Council meeting must be received by the UBCIC Resolutions Committee at least ten (10) business days prior to the start of the Assembly or meeting

resolutions received after this date will generally not be considered and would have to be re-submitted for consideration at a subsequent Assembly or meeting

Urgent resolutions may be considered during an Annual General Assembly or Chiefs Council meeting

"urgent resolution" is defined as a resolution that is of extraordinary nature and requires action prior to the following Annual General Assembly or UBCIC Chiefs Council, and arises on the floor of a Annual General Assembly or UBCIC Chiefs Council

urgent resolutions arising from the floor of the meeting, will be drafted on-site by UBCIC staff and reviewed on-site by the UBCIC Resolutions Committee

the draft of an urgent resolution will be printed on a resolution template with initial boxes of the UBCIC Resolutions Committee

All urgent resolutions must be submitted by midnight the night before the last day of any UBCIC meeting.

Acceptance of a resolution by the UBCIC Resolutions Committee

will only occur if the respective names and First Nations of the mover and seconder are noted on the resolution

the mover and seconder must be either a Chief or a duly mandated Proxy of a Full or Active Member in good standing of the UBCIC Chiefs Council

the mover and seconder must be available to speak to the Resolution

Resolution format is preferably electronic

resolution templates are attached to assist in preparing a resolution and will be available on the UBCIC website at www.ubcic.bc.ca/resolutions