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If you are responsible for the management of public records in a North Carolina unit of government, you may want to consider writing a manual as a means of educating your colleagues on public records management. A records management manual for North Carolina public records could include: A copy of North Carolina’s public records law (N.C.G.S.…

Mark Holland, Rashida Felder, and I attended Elon University’s and the N.C. Open Government Coalition’s excellent Sunshine Day 2015 forum at the Durham Convention Center on Monday, March 16, part of Sunshine Week. We listened as Sarah Healy, public records administrator for the City of Greensboro, described Greensboro’s Public Information Request Tracking System, otherwise known…

How Did We Move a Warehouse Full of Records? One of the primary functions of the Government Records Section, Division of Archives and History (State Archives of North Carolina) is to provide state agencies with storage facilities for their inactive records. We operate three storage facilities to accomplish this goal. Due the term of the…

The last vestiges of wintery weather are finally being chased from the state, the evenings are staying brighter longer, and half of the conversations on the street have something to do with basketball and brackets. It can only mean one thing: it’s time for Sunshine Week 2015! Sunshine Week is an annual national observance of the…

The State Archives of North Carolina is pleased to announce the recent addition of nearly 85 cubic feet of Hertford County court records to the Archives holdings. Though the Archives values transfers of all sizes, it is rare to find a body of material that literally triples the amount of records for a single county. Available records include: Judgments before the…

The correspondence of Benjamin Franklin, the journals of Lewis and Clark, and the Manhattan Project notebook are all examples of records with historical value. They’re the stuff that history textbooks are filled with, and without question, these records significantly inform our understanding of U.S. history. How do we determine if records are historical, though, when…

Recently, the National Archives and Records Administration (NARA) released a bulletin to provide guidance on managing email for federal agencies. Tasked with keeping the nation’s records, NARA offers those of us at the State and Local levels a timely reminder of our collective email-keeping responsibilities and a few helpful tips to tackle the job. Government…

At the end of 2014, the North Carolina Court of Appeals ruled on a public records access case which hinged on the proper custodian of the records and the party responsible for access under the public records law. Frayda Bluestein discusses this ruling and its ramifications in her post in Coates’ Canons “Custodians of Public…

Happy New Year everyone! And with the New Year, many of us are about to experience a prolonged deep freeze. During last year’s coldest weather, a number of government offices in the mountain counties experienced plumbing issues. Before the frigid temps move in, double-check to make sure that you don’t have records stored in locations…

Charter schools are a relatively recent development in the history of American education. North Carolina first passed a law authorizing charter schools in 1996, and removed the cap on the total number of charters permitted in the state in 2011. What makes charter schools unique is that, while they continue to receive public funding as a traditional public school,…

The County Records collection of the State Archives of North Carolina includes wills and estate files, tax scrolls, Superior Court judgment and minute dockets, and many more record series. In a previous blog post, I described one way to do a catalog search for archived county records. This post explains how to perform a call…

When analysts write records retention and disposition schedules for North Carolina state and local governments, we write records series descriptions to help you categorize your records and apply the right disposition instructions. Records series descriptions include the records’ business function and, often, a list of document types found in the records series. With most records…

The State Archives of North Carolina provides microfilming of the minutes of major decision-making boards and commissions in state agencies and local governments. Once the minutes are filmed, we will store the “silver halide” original in our security vault. When we make a copy of the microfilm for state agencies or local governments to use in…

The amendments to the Employee Eligibility Records on the local schedules are now available for download. You can find them at http://www.ncdcr.gov/archives/ForGovernment/RetentionSchedules/LocalSchedules.aspx. The schedules affected are: ABC Boards County Board of Elections County Management County Tax Administration County Veterans Services DMH/DD/SAS Local Management Entity Local Health Departments Public Hospitals Public Libraries Public Transportation Systems and…

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Welcome to the G.S. 132 Files, the official Records Management blog of the State Archives of North Carolina. Explore the blog to find out about news, events, and training opportunities offered by the State Records Center. Located across the street from the Governor’s Mansion in Raleigh, the Records Center serves as the physical, legal, and informational hub of records management in North Carolina.

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