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Priority Codes

These codes are auto filled from selections made during completion of the Self-Service request based on time of response and delivery method of time and materials or estimated work. The first number is the Priority ID. The second number is the number of days to complete the requested work. This is followed by the type of work.

PRIORITY

DAYS

DESCRIPTION

COMMENTS

1

0

RM SAFETY

EMERGENCY / RM HEALTH AND SAFETY

2

2

RM DAMAGE

EMERGENCY / RM PROPERTY DAMAGE PREVENTION

3

14

CM 14 DAYS

CORRECTIVE MAINTENANCE WITHIN 2 WEEKS

4

45

CM EST

CORRECTIVE MAINTENANCE OVER 2 WEEKS

5

60

NC TIMEMAT

NEW CONSTRUCTION TIME AND MATERIALS

6

60

CM TIMEMAT

CORRECTIVE MAINTENANCE TIME AND MATERIALS

7

90

NC EST

NEW CONSTRUCTION ESTIMATE ONLY

8

120

NC/EST DESG

NEW CONSTRUCTION WITH ESTIMATE & DESIGN

9

14

PM

PREVENTIVE MAINTENANCE

Maintenance Type Legend

RM = Reactive Maintenance

CM = Corrective Maintenance

NC = New Construction

PM = Preventive Maintenance

Project Phase Status Codes

STATUS

COMMENTS

ACTIVE

CANCELED

PHASE CANCELLED

N

CLOSED

PHASE CLOSED

N

ESTIMATING

PHASE ESTIMATING IN PROGRESS

Y

OPEN

PHASE OPEN (DO NOT DELETE)

Y

SCHEDULED

WORK SCHEDULED (DO NOT DELETE)

Y

SCHREV

ESTIMATE COMPLETE SCHEDULE UNDER REVIEW

Y

Project Status Codes

STATUS

COMMENTS

ACTIVE

OPEN

001 FIRST STATUS FROM SERVICE REQUEST (DO NOT DELETE)

Y

PDCAREV

002 PROJECT BEING REVIEWED FOR DESIGN ASSIGNMENT

Y

PRELIM EST

003 PRELIMINARY ESTIMATE BEING PREPARED

Y

DESIGN

004 WORK IS IN DESIGN

Y

DESREV

005 DESIGN IS BEING REVIEWED

Y

ESTIMATING

006 PROJECT IS BEING ESTIMATED

Y

ESTREV

007 ESTIMATE IN REVIEW

Y

FUNDING

008 PROJECT AWAITING FUNDING

Y

SCHREV

009 PROJECT SCHEDULE IN REVIEW

Y

CONSTRUCT

010 WORK IS UNDER CONSTRUCTION

Y

COMPLETE

011 WORK IS COMPLETE

Y

ACCTREV

012 ACCOUNTING REVIEW STOPS NEW ENTRIES

Y

CLOSED

013 PROJECT CLOSED

N

BACKLOG

PROJECT BACKLOGGED

N

CANCELED

PROJECT CANCELLED

N

ON HOLD

PROJECT ON HOLD - ONLY SET BY WCC

Y

SR Status Codes

STATUS

COMMENTS

ACTIVE

CANCELED

REQUEST CANCELLED

N

CONV PROJ

DO NOT DELETE THIS STATUS

N

FUNDING

FUNDING APPROVAL

Y

HOLD

REQUEST ON HOLD

Y

REQUESTED

NEW REQUEST

Y

REVISE

REVISE THE INFORMATION ON THIS SERVICE REQUEST

Y

SCHEDULED

DO NOT DELETE THIS STATUS

N

UPDATED

SERVICE REQUEST HAS BEEN UPDATED

Y

Maintenance Type Codes

This field is configured three segments (xx-xxx-xx)...

State funded (SF) or self-sustaining (SS). This separates all work into these two accounting areas.

Department ID. This covers only the major Facilities Management clients. Clients not listed use "Other." This is to separate work between the departments listed.

Note: SELECT - SELECT MAINTENANCE TYPE - This is the auto filled type from the Self-Service request top notify the funding authorities that they must select a maintenance type from the list below to categorize the work.

MAINT_TYPE

COMMENTS

BILLING_NAME

PRINT_TICKET

FM TRACKING

TRACK PM COSTS

Y

SELECT

SELECT MAINTENANCE TYPE

Y

SF-ACAD-CM

STATE FUNDED ACAD FACILITIES CORRECTIVE MAINT

Y

SF-ACAD-NC

STATE FUNDED ACAD FACILITIES NEW CONSTRUCTION

Y

SF-ACAD-PM

STATE FUNDED ACAD FACILITIES PREVENTIVE MAINT

Equipment

Y

SF-ACAD-RM

STATE FUNDED ACAD FACILITIES REACTIVE MAINT

Y

SF-GRDS-CM

STATE FUNDED GROUNDS CORRECTIVE MAINT

Y

SF-GRDS-NC

STATE FUNDED GROUNDS NEW CONSTRUCTION

Y

SF-GRDS-PM

STATE FUNDED GROUNDS PREVENTIVE MAINT

Equipment

Y

SF-GRDS-RM

STATE FUNDED GROUNDS REACTIVE MAINT

Y

SF-UTIL-CM

STATE FUNDED UTILITY FACILITIES CORRECTIVE MAINT

Y

SF-UTIL-NC

STATE FUNDED UTILITY FACILITIES NEW CONSTRUCTION

Y

SF-UTIL-PM

STATE FUNDED UTILITY FACILITIES PREVENTIVE MAINT

Equipment

Y

SF-UTIL-RM

STATE FUNDED UTILITY FACILITIES REACTIVE MAINT

Y

SS-ASST-CM

VU FACILITIES / STUDENT SERVICES CORRECTIVE MAINT

Y

SS-ASST-NC

VU FACILITIES / STUDENT SERVICES NEW CONSTRUCTION

Y

SS-ASST-PM

VU FACILITIES / STUDENT SERVICES PREVENTIVE MAINT

Equipment

Y

SS-ASST-RM

VU FACILITIES / STUDENT SERVICES REACTIVE MAINT

Y

SS-CBO-NC

CAPITAL BUDGET OFFICE NEW CONSTRUCTION

Y

SS-DINS-CM

DINING SERVICES CORRECTIVE MAINT

Y

SS-DINS-NC

DINING SERVICES NEW CONSTRUCTION

Y

SS-DINS-PM

DINING SERVICES PREVENTIVE MAINT

Equipment

Y

SS-DINS-RM

DINING SERVICES REACTIVE MAINT

Y

SS-OTHR-CM

OTHER SELF SUSTAINING CORRECTIVE MAINT

Y

SS-OTHR-NC

OTHER SELF SUSTAINING NEW CONSTRUCTION

Y

SS-OTHR-PM

OTHER SELF SUSTAINING PREVENTIVE MAINT

Y

SS-OTHR-RM

OTHER SELF SUSTAINING REACTIVE MAINT

Y

SS-RECC-CM

RECREATION CENTER CORRECTIVE MAINT

Y

SS-RECC-NC

RECREATION CENTER NEW CONSTRUCTION

Y

SS-RECC-PM

RECREATION CENTER PREVENTIVE MAINT

Equipment

Y

SS-RECC-RM

RECREATION CENTER REACTIVE MAINT

Y

SS-URES-CM

UNIVERSITY RESIDENCES CORRECTIVE MAINT

Y

SS-URES-NC

UNIVERSITY RESIDENCES NEW CONSTRUCTION

Y

SS-URES-PM

UNIVERSITY RESIDENCES PREVENTIVE MAINT

Equipment

Y

SS-URES-RM

UNIVERSITY RESIDENCES REACTIVE MAINT

Y

SS-VEH-CM

VEHICLE CORRECTIVE MAINT

Y

SS-VEH-PM

VEHICLE PREVENTIVE MAINT

Equipment

Y

UTIL-BIL

WWU UTILITY BILLING RECHARGE

Y

Procedure Library Unit of Measure

UM

DESCRIPTION

COMMENTS

EA

Each

LF

Linear Feet

LY

Linear Yard

SF

Square Feet

SY

Square Yard

Procedure Library

Outage Class Codes

Use this to clarify the impact of the requested work on the building occupants. This information can be complete by the funding authorities, but typically Facilities Management has the best information on how systems, components and the relationship between systems will impact the occupants.

OUTAGE_CLASS

COMMENTS

NOTES

CRITICAL

CRITICAL WWU IMPACT - MIN. 21 DAYS ADVANCE NOTICE

This relates to our FM's SOP for shut downs. This class has the highest level of impact to the occupants, typically systems that must remain operational 24/7.

OPERATIONL

MINIMAL WWU IMPACT - MIN. 3 DAYS ADVANCE NOTICE

This relates to our FM's SOP for shut downs. This class has the second highest level of impact to the occupants, typically systems that must remain operational but service less critical functions.

ECONOMY

NO WWU IMPACT - NO ADVANCE NOTICE

This relates to our FM's SOP for shut downs. This class has the lowest level of impact to the occupants, typically systems that do not need to remain operational at any given time.

EMERGENCY

EMERGENCY WWU IMPACT - IMMEDIATE NOTICE

This relates to our FM's SOP for shut downs. This class is used when there is no choice but to perform repairs immediately regardless of the impact to the occupants. This selection will be verified by WCC.