The provision of services to ensure operational resilience of Heathrow Airport during periods of snow or ice during the winter season.

II.1.6)Common procurement vocabulary (CPV)

90620000, 45500000, 60181000, 60182000, 79620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Heathrow Airport Limited is seeking a supplier(s) to provide services to support airport operational resilience in the event of snow or ice during the winter period.
In providing the services the supplier(s) will have to consider resource management,transport of personnel to location, training, drilling,mobilisation, welfare,accomodation, airside licences and ID for personnel.
The scope is to provide one or more of the following lots:
1) Vehicles and operators to cover but not be limited to the removal of snow and ice from Heathrow Airport airfield.
2) Vehicle co – pilots and operators to cover but not be limited to the operation of sweepers, liquid de-icers and snow blowers on the runways.
3) Vehicle co – pilots and operators to cover but not be limited to the operation of sweepers, liquid de-icers and snow blowers on the taxiways.
4) Supervisors, manual labour and vehicle operators and vehicles with drivers for movement of personnel for the clearance snow and ice from aircraft stands.
5) Manual labour, drivers of vehicles and vehicles with drivers for the movement of personnel and materials to cover but not be limited to the removal of snow and ice from the airside roads.

Parent company and/or other guarantees of performance and financial standing may be required if considered appropriate as well as confirmation of the organisation’s willingness to arrange for a guarantee or a performance bond.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract will require a commitment to contracting in an open book, incentivised and risk share basis.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: In order to be eligible for the selection process, suppliers will be required to demonstrate:
1) A proven track record of operating in complex operational environments;
2) A proven track record of working in a safety-critical environment;
3)A broad in-house portfolio of skills and resources (people, equipment, processes and systems);
4) Any other criteria as stated within the Pre –
Qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In order to be eligible for the selection process, suppliers will be required to demonstrate that they have turnover greater than Livre 2.5m per annum.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: In order to be eligible for the selection process, suppliers will be required to demonstrate previous experience in providing appropriate technical resources in terms of personnel and equipment as required to undertake the services outlined within the lots at Annex B.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:

Time limit for receipt of requests for documents or for accessing documents: 28.5.2012 – 22:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2012 – 22:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.7)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Registering interest.
Interested suppliers are required to submit the information requested by uploading responses to www.tendersmart.com as follows:

Instructions for registering interest.
Interested suppliers must register their company and contact profile by clicking on the link for this notice on the “Business Opportunities” menu of the www.tendersmart.com web site and by following the instructions below:

First, interested suppliers who are not already registered on TenderSmart must register their company profile via “Supplier Zone > New Supplier” menu. Suppliers already registered on TenderSmart can go direct to the second step.
Second, all interested suppliers must access this Notice via the “Business Opportunities” menu to express interest by following the online instructions and uploading the requested information before the indicated deadline (see Section IV paragraph 3.4).
Further information.
To evaluate their suitability, interested suppliers, when responding to this notice are requested to provide information which demonstrates their ability to comply with the award criteria. (Failure to do so will result in their request being rejected).
BAA does not bind itself to accept any proposal.
In evaluating their suitability, suppliers may be further requested to provide to BAA additional information e.g.further written submissions, presentations, reference visits/inquiries and/or attend an interview.
As documentation associated with this process will be made available and exchanged via www.tendersmart.com interested suppliers are required to register on the site. Please refer to this site for terms and conditions.

Registering interest in this project does not guarantee inclusion of the party on the tender enquiry list. There is no cost associated with registration, expression of interest, or accessing the tender documentation, (where invited). However, to submit a bid at tender stage, then there will be an TenderSmart administration fee. Fee information can be found on the TenderSmart website through selecting the “How It Works” tab and then downloading the “Participant Agreement”. Please ensure responses are concise and overall less than 10MB. Your document should be uploaded as a single PDF document on to http://www.tendersmart.com.

For further information on registration or other aspects of TenderSmart please contact: Frédéric Garat: frederic.garat@tendersmart.com; +33 141900430.

BAA reserves the right to disqualify any candidate who provides information or confirmation which later proves to be untrue or incorrect or does not supply information when requested.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A standstill period will be incorporated at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court.

VI.4.3)Service from which information about the lodging of appeals may be obtained