4 Ben Milam Elementary Mission Statement Ben Milam Elementary School, in partnership with parents and community, will provide a quality education for all of our students, empowering them to pursue productive and fulfilling lives in an ever-changing, interdependent world. School Hours 7:45 Breakfast begins; ends at 8:00 a.m. 8:00 Instruction begins 8:05 Tardy bell 3:30 Bus Dismissal Yoe School Song On Yoe High (Written by Portia Kruse and Francis Cox) Praise to our school we sing. Each his loyal bring: Together we the Yoemen stand, To spread our praise throughout the land. To represent as best we can, in all our competition, And our hopes, our pride, our love compound in you, dear school. Fight Song: Our Boys Will Shine Tonight

5 Our boys will shine tonight, Our boys will shine. Our boys will shine tonight, Our boys will shine. Our boys will shine tonight, Our boys will shine. When the sun goes down And the moon comes up Our boys will shine. School Mascot: Yoemen School colors: Maroon and Gray Acknowledgment of Electronic Distribution of Student Handbook My child and I have been offered the option to receive a paper copy of or to electronically access at the Ben Milam Elementary Student Handbook and the Student Code of Conduct for I have chosen to: Receive a paper copy of the Student Handbook and the Student Code of Conduct. Accept responsibility for accessing the Student Handbook and the Student Code of Conduct by visiting the web address listed above. I understand that the handbook contains information that my child and I may need during the school year and that all students will be held accountable for their behavior and will be subject to the disciplinary consequences outlined in the Student Code of Conduct. If I have any questions regarding this handbook or the Code of Conduct, I should direct those questions to the principal at or Printed name of student: Signature of student:

6 Signature of parent: Date: Ben Milam Elementary School Parent Rights under FERPA The Family Education Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ( eligible students ) certain rights with respect to the student s education records. These rights are: (1) The right to inspect and review the student s education records within 45 days of the day the School received a request for access. a. Parents of eligible students should submit to the school principal, Rod Allen at a written request that identifies the record (s) they wish to inspect or eligible student of the time and place where the records may be inspected. (2) The right to request the amendment of the student s education records that the parent or eligible student believes are inaccurate. Parents of eligible students may ask the school to amend a record that they believe is inaccurate. They should write to the school principal, Rod Allen at clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. (3) The right to consent to disclosures of personally identifiable information contained in the student s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit

7 personnel); a person serving on the school board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant, or committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the school discloses education records without consent of officials of another school district in which a student seeks or intends to enroll. [NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forwards records on request.] (4) The rights to file a complaint with the U. S. Department of Education concerning alleged failures by the School district to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC Options and Requirements For Providing Assistance to Students Who Have Learning Difficulties or Who Need or May Need Special Education If a child is experiencing learning difficulties, the parent may contact the person listed bellows to learn about the district s overall general education referral or screening system for support services. This system links students to a variety of support option, including referral for a special education evaluation. Students having difficulty in the regular classroom should be considered for tutorial, compensatory, and other support services that are available to all students. At any time, a parent is entitled to request an evaluation for special education services. Within a reasonable amount of time, the district must decide if the evaluation is needed. If evaluation is needed, the parent will be notified and asked to provide consent for the valuation. The district must complete the education and the report within 60 calendar days of the date the district receives the written consent. The district must give a copy of the report to the parent. If the district determines that the evaluation is not needed, the district will provide the parent with a written notice that explains why the child will not be evaluated. This written notice will include a statement that informs the parent of their rights if they disagree with the district. Additionally, the notice must inform the parent how to obtain a copy of the Notice of Procedural Safeguards Rights of Parents of Students with Disabilities.

8 The designated person to contact regarding options for a child experiencing learning difficulties or a referral for evaluation for special education is: Contact Person: Elizabeth Foster, Phone Number:

9 Notice Regarding Directory Information and Parent s Response Regarding Release of Student Information State law requires the district to give you the following information: Certain information about district students is considered directory information and will be released to anyone who follows the procedures for requesting the information unless the parent or guardian objects to the release of the directory information about the student. If you do not want Cameron ISD to disclose directory information from your child s education records without your prior written consent, you must notify the district in writing by 9/11/2017 or within ten school days of your child s first day of instruction for this school year. This means that the district must give certain personal information (called directory information ) about your child to any person who requests it, unless you have told the district in writing not to do so. In addition, you have the right to tell the district that it may, or may not, use certain personal information about your child for specific school-sponsored purposes. The district is providing you this form so you can communicate your wishes about these issues.

10 Cameron ISD has designated the following information as directory information. For all other purposes, Cameron ISD has designated the following information as directory information: Student s name Address Telephone listing address Photograph Date and place of birth Major field of study Degrees, honors, and awards received Dates of attendance Grade level Most recent school previously attended Participation in officially recognized activities and sports Weight and height, if a member of an athletic team Parent: Please circle one of the choices below: I, parent of (student s name), (do give) (do not give) the district permission to release the information in this list in response to a request. Parent signature Please note that if this form is not returned within the specified timeframe above, the district will assume that permission has been granted for the release of this information. Date

11 Dear Parent: Consent/Opt-Out Form The district is required by federal law to notify you and obtain your consent for or denial of (optout) your child s participation in certain school activities. The activities include any student survey, analysis, or evaluation, known as a protected information survey that concerns one or more of the following eight areas: 1. Political affiliations or beliefs of the student or student s parents; 2. Mental or psychological problems of the student or student s family; 3. Sexual behavior or attitudes; 4. Illegal, antisocial, self-incriminating, or demeaning behavior; 5. Critical appraisals of others with whom the student has a close family relationship; 6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers; 7. Religious practices, affiliations, or beliefs of the student or parents; or 8. Income, other than as required by law to determine program eligibility or to receive financial assistance under such a program. This notice and consent/opt-out requirement also applies to the collection, disclosure, or use of student information for marketing purposes ( marketing surveys ), and to certain physical exams and screenings. Following are activities requiring parental notice and consent or opt-out for the school year. Please note that this notice and authority to consent transfer from the parent to the student when the student reaches 18 or is an emancipated minor under state law Opt-out for nonemergency physical exam or screening None

12 Table of Contents PREFACE 1 SECTION I: PARENTAL RIGHTS 3 CONSENT, OPT-OUT, AND REFUSAL RIGHTS 3 Consent to Conduct a Psychological Evaluation 3 Consent to Display a Student s Original Works and Personal Information 3 Consent to Receive Parenting and Paternity Awareness Instruction if Student is Under Age 14 3 Consent to Video or Audio Record a Student When Not Otherwise Permitted by Law 3 Prohibiting the Use of Corporal Punishment 4 Limiting Electronic Communications with Students by District Employees 4 Objecting to the Release of Directory Information 4 Participation in Third-Party Surveys 5 Consent Required Before Student Participation in a Federally Funded Survey, Analysis, or Evaluation 5 Opting Out of Participation in Other Types of Surveys or Screenings and the Disclosure of Personal Information 5 REMOVING A STUDENT FROM INSTRUCTION OR EXCUSING A STUDENT FROM A REQUIRED COMPONENT OF INSTRUCTION 6 Human Sexuality Instruction 6 Reciting a Portion of the Declaration of Independence in Grades Reciting the Pledges to the U.S. and Texas Flags 7 Religious or Moral Beliefs 7 Tutoring or Test Preparation 7 RIGHT OF ACCESS TO STUDENT RECORDS, CURRICULUM MATERIALS, AND DISTRICT RECORDS 7 Instructional Materials 7 Notices of Certain Student Misconduct to Noncustodial Parent 8 Student Records 8 Accessing Student Records 8 Authorized Inspection and Use of Student Records 8 Teacher and Staff Professional Qualifications 11 STUDENTS WITH EXCEPTIONALITIES OR SPECIAL CIRCUMSTANCES 11 Children of Military Families 11 Parental Role in Certain Classroom and School Assignments 11

13 Multiple Birth Siblings 11 Safety Transfers/Assignments 12 Service/Assistance Animal Use by Students 12 Students in the Conservatorship of the State (Foster Care) 12 Students Who Are Homeless 13 Students Who Have Learning Difficulties or Who Need Special Education Services 13 Students Who Receive Special Education Services with Other School-Aged Children in the Home 14 Students Who Speak a Primary Language Other than English 14 Students With Physical or Mental Impairments Protected under Section SECTION II: OTHER IMPORTANT INFORMATION FOR STUDENTS AND PARENTS 15 ABSENCES/ATTENDANCE 15 Compulsory Attendance 15 Age 19 and Older 15 Between Ages 6 and Prekindergarten and Kindergarten 15 Exemptions to Compulsory Attendance 16 All Grade Levels 16 Failure to Comply with Compulsory Attendance 16 Between Ages 6 and Attendance for Credit or Final Grade 17 Official Attendance-Taking Time 18 Documentation after an Absence 18 Doctor s Note after an Absence for Illness 18 ACCOUNTABILITY UNDER STATE AND FEDERAL LAW 18 AWARDS AND HONORS 19 BULLYING 19 CELEBRATIONS 20 CHILD SEXUAL ABUSE AND OTHER MALTREATMENT OF CHILDREN 20 COMPLAINTS AND CONCERNS 21 CONDUCT 22 Applicability of School Rules 22 Disruptions of School Operations 22 Social Events 22

14 COUNSELING 23 Academic Counseling 23 Personal Counseling 23 CREDIT BY EXAM If a Student Has Taken the Course/Subject 23 CREDIT BY EXAM FOR ADVANCEMENT/ACCELERATION If a Student Has Not Taken the Course/Subject 23 Kindergarten Acceleration 24 Students in Grades Students in Grades DATING VIOLENCE, DISCRIMINATION, HARASSMENT, AND RETALIATION 24 Dating Violence 24 Discrimination 25 Harassment 25 Sexual Harassment and Gender-Based Harassment 25 Retaliation 26 Reporting Procedures 26 Investigation of Report 26 DISCRIMINATION 27 DISTRIBUTION OF LITERATURE, PUBLISHED MATERIALS, OR OTHER DOCUMENTS 27 School Materials 27 Nonschool Materials 27 From Students 27 From Others 27 DRESS AND GROOMING 28 ELECTRONIC DEVICES AND TECHNOLOGY RESOURCES 30 Possession and Use of Personal Telecommunications Devices, Including Mobile Telephones 30 Possession and Use of Other Personal Electronic Devices 30 Instructional Use of Personal Telecommunications and Other Electronic Devices 30 Acceptable Use of District Technology Resources 31 Unacceptable and Inappropriate Use of Technology Resources 31 END-OF-COURSE (EOC) ASSESSMENTS 31 EXTRACURRICULAR ACTIVITIES, CLUBS, AND ORGANIZATIONS 31

16 LOST AND FOUND 43 MAKEUP WORK 43 Makeup Work Because of Absence 43 DAEP Makeup Work 43 In-school Suspension (ISS) Makeup Work 44 MEDICINE AT SCHOOL 44 Psychotropic Drugs 45 NONDISCRIMINATION STATEMENT 45 PARENTAL AND FAMILY ENGAGEMENT 47 Working Together 47 PHYSICAL EXAMINATIONS / HEALTH SCREENINGS 48 Other Exams and Screenings 48 PLEDGES OF ALLEGIANCE AND A MINUTE OF SILENCE 48 PRAYER 49 PROMOTION AND RETENTION 49 RELEASE OF STUDENTS FROM SCHOOL 50 REPORT CARDS / PROGRESS REPORTS AND CONFERENCES 51 RETALIATION 51 SAFETY 51 Accident Insurance 52 Preparedness Drills: Evacuation, Severe Weather, and Other Emergencies 52 Emergency Medical Treatment and Information 52 Emergency School-Closing Information 52 SAT, ACT, AND OTHER STANDARDIZED TESTS 52 SCHOOL FACILITIES 52 Use by Students Before and After School 52 Conduct Before and After School 53 Use of Hallways During Class Time 53 Cafeteria Services 53 Library 54 SEARCHES 54 Students Desks and Lockers 54 Telecommunications and Other Electronic Devices 54 Trained Dogs 54

18 PREFACE To Students and Parents: Welcome to school year! Education is a team effort, and we know that students, parents, teachers, and other staff members all working together can make this a wonderfully successful year for our students. The Ben Milam Elementary School Student Handbook is designed to provide basic information that you and your child will need during the school year. The handbook is divided into two sections: Section I PARENTAL RIGHTS with information to assist you in responding to schoolrelated issues. We encourage you to take some time to closely review this section of the handbook. Section II OTHER IMPORTANT INFORMATION FOR STUDENTS AND PARENTS organized alphabetically by topic, and, where possible, further divided by applicability to ages and/or grade levels, for quick access when searching for information on a specific issue. Please be aware that the term parent, unless otherwise noted, is used to refer to the parent, legal guardian, any person granted some other type of lawful control of the student, or any other person who has agreed to assume school-related responsibility for a student. Both students and parents should become familiar with the Cameron ISD Student Code of Conduct, which is a document adopted by the board and intended to promote school safety and an atmosphere for learning. That document may be found on the district s website at and is available in hard copy upon request. The Student Handbook is a general reference guide only and is designed to be in harmony with board policy and the Student Code of Conduct. Please be aware that it is not a complete statement of all policies, procedures, or rules that may be applicable in a given circumstance. In case of conflict between board policy (including the Student Code of Conduct) and any provisions of the Student Handbook, the current provisions of board policy and the Student Code of Conduct are to be followed. Also, please be aware that the Student Handbook is updated yearly, while policy adoption and revision may occur throughout the year. The district encourages parents to stay informed of proposed board policy changes by attending board meetings. Changes in policy or other rules that affect Student Handbook provisions will be made available to students and parents through newsletters or other communications. The district reserves the right to modify provisions of the Student Handbook at any time, whenever it is deemed necessary. Notice of any revision or modification will be given as is reasonably practical under the circumstances. Although the Student Handbook may refer to rights established through law or district policy, the Student Handbook does not create any additional rights for students and parents. It does not, nor is it intended to, create contractual or legal rights between any student or parent and the district. If you or your child has questions about any of the material in this handbook, please contact Rod Allen at

19 Also, please complete and return to your child s campus the following forms provided in the forms packet distributed at the beginning of the year or upon the student s enrollment: 1. Acknowledgment of Electronic Distribution of Student Handbook form; 2. Notice Regarding Directory Information and Parent s Response Regarding Release of Student Information form; 3. Consent/Opt-Out Form; 4. Technology/Social media Opt-Out Form; 5. Parental Information Page; 6. Food-Service Form; 7. Field-Trip Permission Form; 8. Corporal Punishment Form. [See Objecting to the Release of Directory Information and Consent Required Before Student Participation in a Federally Funded Survey, Analysis, or Evaluation for more information.] Note: Please note that references to policy codes are included so that parents can refer to current board policy. The district s official policy manual is available for review in the superintendent s office, and an unofficial electronic copy is available at

20 SECTION I: PARENTAL RIGHTS This section of the Cameron Elementary Student Handbook includes information related to certain rights of parents as specified in state or federal law. CONSENT, OPT-OUT, AND REFUSAL RIGHTS Consent to Conduct a Psychological Evaluation A district employee will not conduct a psychological examination, test, or treatment without obtaining prior written parental consent unless the examination, test, or treatment is required under state or federal law regarding requirements for special education or by the Texas Education Agency (TEA) for child abuse investigations and reports. Consent to Display a Student s Original Works and Personal Information Teachers may display students work, which may include personally identifiable student information, in classrooms or elsewhere on campus as recognition of student achievement. However, the district will seek parental consent before displaying students artwork, special projects, photographs taken by students, original videos or voice recordings, and other original works on the district s website, a website affiliated or sponsored by the district, such as a campus or classroom website, and in district publications, which may include printed materials, videos, or other methods of mass communication. Consent to Receive Parenting and Paternity Awareness Instruction if Student is Under Age 14 A child under the age of 14 must have parental permission to receive instruction in the district s parenting and paternity awareness program; otherwise, the child will not be allowed to participate in the instruction. This program, developed by the Office of the Texas Attorney General and the State Board of Education (SBOE), is incorporated into the district s health education classes. Consent to Video or Audio Record a Student When Not Otherwise Permitted by Law State law permits the school to make a video or voice recording without parental permission for the following circumstances: When it is to be used for school safety; When it relates to classroom instruction or a cocurricular or extracurricular activity; or When it relates to media coverage of the school. The district will seek parental consent through a written request before making any video or voice recording of your child not otherwise allowed by law.

21 Prohibiting the Use of Corporal Punishment Corporal punishment spanking or paddling the student may be used as a discipline management technique in accordance with the Student Code of Conduct and policy FO(LOCAL) in the district s policy manual. If you do not want corporal punishment to be administered to your child as a method of student discipline, please return the form included in the forms packet OR submit a written statement to the campus principal stating this decision. A signed statement must be provided each year if you do not want corporal punishment to be administered to your child. You may choose to revoke this prohibition at any time during the year by providing a signed statement to the campus principal. However, district personnel may choose to use discipline methods other than corporal punishment even if the parent requests that this method be used on the student. Please note that if the district is made aware that a student is in temporary or permanent conservatorship (custody) of the state, through foster care, kinship care, or other arrangements, corporal punishment shall not be administered, even when a signed statement prohibiting its use has not been submitted by the student s caregiver or caseworker. Limiting Electronic Communications with Students by District Employees Teachers and other approved employees are permitted by the district to communicate with students through the use of electronic media within the scope of the individual s professional responsibilities. For example, a teacher may set up a social networking page for his or her class that has information related to class work, homework, and tests. As a parent, you are welcome to join or become a member of such a page. An employee described above may also contact a student individually through electronic media to communicate about items such as homework or upcoming tests. However, instant or text messages sent to an individual student are only allowed if a district employee with responsibility for an extracurricular activity needs to communicate with a student participating in the extracurricular activity. If you prefer that your child not receive any one-to-one electronic communications from a district employee or if you have questions related to the use of electronic media by district employees, please contact the campus principal. Objecting to the Release of Directory Information The Family Educational Rights and Privacy Act, or FERPA, permits the district to disclose appropriately designated directory information from a child s education records without written consent. Directory information is information that is generally not considered harmful or an invasion of privacy if released. This directory information will be released to anyone who follows procedures for requesting it. However, a parent or eligible student may object to the release of a student s directory information. This objection must be made in writing to the principal within ten school days of your child s first day of instruction for this school year. [See the Notice Regarding Directory

22 Information and Parent s Response Regarding Release of Student Information included in the forms packet.] The district has identified the following as directory information: student s name, address, telephone listing, address, photograph, date and place of birth, major field of study, degrees, honors, and awards received, dates of attendance, grade-level, most recent school previously attended, participation in officially recognized activities and sports, weight and height, if a member of an athletic team. If you object to the release of the student information included on the directory information response form, your decision will also apply to the use of that information for school-sponsored purposes, such as the honor roll, school newspaper, the yearbook, recognition activities, news releases, and athletic programs. Also review the information at Authorized Inspection and Use of Student Records. Participation in Third-Party Surveys Consent Required Before Student Participation in a Federally Funded Survey, Analysis, or Evaluation Your child will not be required to participate without parental consent in any survey, analysis, or evaluation funded in whole or in part by the U.S. Department of Education that concerns: Political affiliations or beliefs of the student or the student s parent. Mental or psychological problems of the student or the student s family. Sexual behavior or attitudes. Illegal, antisocial, self-incriminating, or demeaning behavior. Critical appraisals of individuals with whom the student has a close family relationship. Relationships privileged under law, such as relationships with lawyers, physicians, and ministers. Religious practices, affiliations, or beliefs of the student or parents. Income, except when the information is required by law and will be used to determine the student s eligibility to participate in a special program or to receive financial assistance under such a program. You will be able to inspect the survey or other instrument and any instructional materials used in connection with such a survey, analysis, or evaluation. [For further information, see policy EF(LEGAL).] Opting Out of Participation in Other Types of Surveys or Screenings and the Disclosure of Personal Information As a parent, you have a right to receive notice of and deny permission for your child s participation in: Any survey concerning the private information listed above, regardless of funding.

23 School activities involving the collection, disclosure, or use of personal information gathered from your child for the purpose of marketing, selling, or otherwise disclosing that information. Note that this does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions. Any nonemergency, invasive physical examination or screening required as a condition of attendance, administered and scheduled by the school in advance and not necessary to protect the immediate health and safety of the student. Exceptions are hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under state law. [See policies EF and FFAA.] As a parent, you may inspect a survey created by a third party before the survey is administered or distributed to your child. REMOVING A STUDENT FROM INSTRUCTION OR EXCUSING A STUDENT FROM A REQUIRED COMPONENT OF INSTRUCTION Human Sexuality Instruction As a part of the district s curriculum, students receive instruction related to human sexuality. The School Health Advisory Council (SHAC) is involved with the selection of course materials for such instruction. State law requires that any instruction related to human sexuality, sexually transmitted diseases, or human immunodeficiency virus or acquired immune deficiency syndrome must: Present abstinence from sexual activity as the preferred choice of behavior in relationship to all sexual activity for unmarried persons of school age; Devote more attention to abstinence from sexual activity than to any other behavior; Emphasize that abstinence is the only method that is 100 percent effective in preventing pregnancy, sexually transmitted diseases, and the emotional trauma associated with adolescent sexual activity; Direct adolescents to a standard of behavior in which abstinence from sexual activity before marriage is the most effective way to prevent pregnancy and sexually transmitted diseases; and If included in the content of the curriculum, teach contraception and condom use in terms of human use reality rates instead of theoretical laboratory rates. In accordance with state law, below is a summary of the district s curriculum regarding human sexuality instruction: 5 th Grade Boy or Girl Sexual Education Instructional Video administered by the nurse. As a parent, you are entitled to review the curriculum materials. In addition, you may remove your child from any part of the human sexuality instruction with no academic, disciplinary, or other penalties. You may also choose to become more involved with the development of

24 curriculum used for this purpose by becoming a member of the district s SHAC. Please see the campus principal for additional information. Reciting a Portion of the Declaration of Independence in Grades 3 12 You may request that your child be excused from recitation of a portion of the Declaration of Independence. State law requires students in social studies classes in grades 3 12 to recite a portion of the text of the Declaration of Independence during Celebrate Freedom Week unless (1) you provide a written statement requesting that your child be excused, (2) the district determines that your child has a conscientious objection to the recitation, or (3) you are a representative of a foreign government to whom the United States government extends diplomatic immunity. [See policy EHBK(LEGAL).] Reciting the Pledges to the U.S. and Texas Flags As a parent, you may request that your child be excused from participation in the daily recitation of the Pledge of Allegiance to the United States flag and the Pledge of Allegiance to the Texas flag. The request must be in writing. State law does not allow your child to be excused from participation in the required minute of silence or silent activity that follows. [See Pledges of Allegiance and a Minute of Silence and policy EC(LEGAL).] Religious or Moral Beliefs You may remove your child temporarily from the classroom if an instructional activity in which your child is scheduled to participate conflicts with your religious or moral beliefs. The removal cannot be for the purpose of avoiding a test and may not extend for an entire semester. Further, your child must satisfy grade-level and graduation requirements as determined by the school and by state law. Tutoring or Test Preparation Based on informal observations, evaluative data such as grades earned on assignments or tests, or results from diagnostic assessments, a teacher may determine that a student is in need of additional targeted assistance in order for the student to achieve mastery in state-developed essential knowledge and skills. The school will always attempt to provide tutoring and strategies for test-taking in ways that prevent removal from other instruction as much as possible. In accordance with state law and policy EC, the school will not remove a student from a regularly scheduled class for remedial tutoring or test preparation for more than ten percent of the school days on which the class is offered, unless the student s parent consents to this removal. The school may also offer tutorial services, which students whose grades are below 70 will be required to attend. [Also refer to policies EC and EHBC, and contact your student s teacher with questions about any tutoring programs provided by the school.]

25 RIGHT OF ACCESS TO STUDENT RECORDS, CURRICULUM MATERIALS, AND DISTRICT RECORDS Instructional Materials As a parent, you have a right to review teaching materials, textbooks, and other teaching aids and instructional materials used in the curriculum, and to examine tests that have been administered to your child. Notices of Certain Student Misconduct to Noncustodial Parent A noncustodial parent may request in writing that he or she be provided, for the remainder of the school year, a copy of any written notice usually provided to a parent related to his or her child s misconduct that may involve placement in a disciplinary alternative education program (DAEP) or expulsion. [See policy FO(LEGAL) and the Student Code of Conduct.] Participation in Federally Required, State-Mandated, and District Assessments You may request information regarding any state or district policy related to your child s participation in assessments required by federal law, state law, or the district. Student Records Accessing Student Records You may review your child s student records. These records include: Attendance records, Test scores, Grades, Disciplinary records, Counseling records, Psychological records, Applications for admission, Health and immunization information, Other medical records, Teacher and school counselor evaluations, Reports of behavioral patterns, State assessment instruments that have been administered to your child, and Teaching materials and tests used in your child s classroom.

26 Authorized Inspection and Use of Student Records A federal law, known as the Family Educational Rights and Privacy Act, or FERPA, affords parents and eligible students certain rights with respect to the student s education records. For purposes of student records, an eligible student is one who is 18 or older or who is attending an institution of postsecondary education. These rights, as discussed in this section as well as at Objecting to the Release of Directory Information, are: The right to inspect and review student records within 45 days after the day the school receives a request for access. The right to request an amendment to a student record the parent or eligible student believes is inaccurate, misleading, or otherwise in violation of FERPA. The right to provide written consent before the school discloses personally identifiable information from the student s records, except to the extent that FERPA authorizes disclosure without consent. The right to file a complaint with the U.S. Department of Education concerning failures by the school to comply with FERPA requirements. The name and address of the office that administers FERPA are: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC Both FERPA and state laws safeguard student records from unauthorized inspection or use and provide parents and eligible students certain rights of privacy. Before disclosing any personally identifiable information from a student s records, the district must verify the identity of the person, including a parent or the student, requesting the information. Virtually all information pertaining to student performance, including grades, test results, and disciplinary records, is considered confidential educational records. Inspection and release of student records is primarily restricted to an eligible student or a student s parents whether married, separated, or divorced unless the school is given a copy of a court order terminating parental rights or the right to access a student s education records. Federal law requires that, as soon as a student becomes 18, is emancipated by a court, or enrolls in a postsecondary institution, control of the records goes to the student. The parents may continue to have access to the records, however, if the student is a dependent for tax purposes and under limited circumstances when there is a threat to the health and safety of the student or other individuals. FERPA permits the disclosure of personally identifiable information from a student s education records, without written consent of the parent or eligible student, in the following circumstances: When district school officials have what federal law refers to as a legitimate educational interest in a student s records. School officials would include board members and employees, such as the superintendent, administrators, and principals; teachers, school counselors, diagnosticians, and support staff (including district health or district medical

27 staff); a person or company with whom the district has contracted or allowed to provide a particular institutional service or function (such as an attorney, consultant, third-party vendor that offers online programs or software, auditor, medical consultant, therapist, school resource officer, or volunteer); a parent or student serving on a school committee; or a parent or student assisting a school official in the performance of his or her duties. Legitimate educational interest in a student s records includes working with the student; considering disciplinary or academic actions, the student s case, or an individualized education program for a student with disabilities; compiling statistical data; reviewing an educational record to fulfill the official s professional responsibility to the school and the student; or investigating or evaluating programs. To authorized representatives of various governmental agencies, including juvenile service providers, the U.S. Comptroller General s office, the U.S. Attorney General s office, the U.S. Secretary of Education, TEA, the U.S. Secretary of Agriculture s office, and Child Protective Services (CPS) caseworkers or other child welfare representatives, in certain cases. To individuals or entities granted access in response to a subpoena or court order. To another school, school district/system, or institution of postsecondary education to which a student seeks or intends to enroll or in which he or she is already enrolled. In connection with financial aid for which a student has applied or which the student has received. To accrediting organizations to carry out accrediting functions. To organizations conducting studies for, or on behalf of, the school, in order to develop, validate, or administer predictive tests; administer student aid programs; or improve instruction. To appropriate officials in connection with a health or safety emergency. When the district discloses information it has designated as directory information [see Objecting to the Release of Directory Information for opportunities to prohibit this disclosure]. Release of personally identifiable information to any other person or agency such as a prospective employer or for a scholarship application will occur only with parental or student permission as appropriate. The principal is custodian of all records for currently enrolled students at the assigned school. The principal is the custodian of all records for students who have withdrawn or graduated. A parent or eligible student who wishes to inspect the student s records should submit a written request to the records custodian identifying the records he or she wishes to inspect. Records may be inspected by a parent or eligible student during regular school hours. The records custodian or designee will respond to reasonable requests for explanation and interpretation of the records. A parent or eligible student who provides a written request and pays copying costs of ten cents per page may obtain copies. If circumstances prevent inspection during regular school hours and the student qualifies for free or reduced-price meals, the district will either provide a copy of the

28 records requested or make other arrangements for the parent or student to review these records. The address of the superintendent s office is 304 East 12 th St., Cameron, TX The address of the principals offices is 1100 East 21st St., Cameron, TX A parent (or eligible student) may inspect the student s records and request a correction or amendment if the records are considered inaccurate, misleading, or otherwise in violation of the student s privacy rights. A request to correct a student s record should be submitted to the appropriate records custodian. The request must clearly identify the part of the record that should be corrected and include an explanation of how the information in the record is inaccurate. If the district denies the request to amend the records, the parent or eligible student has the right to request a hearing. If the records are not amended as a result of the hearing, the parent or eligible student has 30 school days to exercise the right to place a statement commenting on the information in the student s record. Although improperly recorded grades may be challenged, contesting a student s grade in a course or on an examination is handled through the general complaint process found in policy FNG(LOCAL). A grade issued by a classroom teacher can be changed only if, as determined by the board of trustees, the grade is arbitrary, erroneous, or inconsistent with the district s grading policy. [See FINALITY OF GRADES at FNG(LEGAL), Report Cards/Progress Reports and Conferences, and Complaints and Concerns for an overview of the process.] The district s policy regarding student records found at policy FL is available from the principal s or superintendent s office or on the district s website at The parent s or eligible student s right of access to and copies of student records do not extend to all records. Materials that are not considered educational records such as a teacher s personal notes about a student that are shared only with a substitute teacher do not have to be made available to the parents or student. Teacher and Staff Professional Qualifications You may request information regarding the professional qualifications of your child s teachers, including whether a teacher has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction; whether the teacher has an emergency permit or other provisional status for which state requirements have been waived; and undergraduate and graduate degree majors, graduate certifications, and the field of study of the certification or degree. You also have the right to request information about the qualifications of any paraprofessional who may provide services to your child. STUDENTS WITH EXCEPTIONALITIES OR SPECIAL CIRCUMSTANCES Children of Military Families Children of military families will be provided flexibility regarding certain district requirements, including: Immunization requirements. Grade level, course, or educational program placement.

29 Eligibility requirements for participation in extracurricular activities. Graduation requirements. In addition, absences related to a student visiting with his or her parent, including a stepparent or legal guardian, who has been called to active duty for, is on leave from, or is returning from a deployment of at least four months will be excused by the district. The district will permit no more than five excused absences per year for this purpose. For the absence to be excused, the absence must occur no earlier than the 60th day before deployment or no later than the 30th day after the parent s return from deployment. Additional information may be found at Parental Role in Certain Classroom and School Assignments Multiple Birth Siblings As a parent, if your children are multiple birth siblings (e.g., twins, triplets, etc.) assigned to the same grade and campus, you may request that they be placed either in the same classroom or in separate classrooms. Your written request must be submitted no later than the 14th day after the enrollment of your children. [See policy FDB(LEGAL).] Safety Transfers/Assignments As a parent, you may: Request the transfer of your child to another classroom or campus if your child has been determined by the district to have been a victim of bullying as the term is defined by Education Code Transportation is not provided for a transfer to another campus. See the principal for information. Consult with district administrators if your child has been determined by the district to have engaged in bullying and the board decides to transfer your child to another classroom or campus. Transportation is not provided for a transfer to another campus. [See Bullying, policy FDB, and policy FFI.] Request the transfer of your child to attend a safe public school in the district if your child attends school at a campus identified by TEA as persistently dangerous or if your child has been a victim of a violent criminal offense while at school or on school grounds. [See policy FDE.] Request the transfer of your child to OR a neighboring district if your child has been the victim of a sexual assault by another student assigned to the same campus, whether the assault occurred on or off campus, and that student has been convicted of or placed on deferred adjudication for that assault. If the victim does not wish to transfer, the district will transfer the assailant in accordance with policy FDE.

30 Service/Assistance Animal Use by Students A parent of a student who uses a service/assistance animal because of the student s disability must submit a request in writing to the principal at least ten district business days before bringing the service/assistance animal on campus. Students in the Conservatorship of the State (Foster Care) A student who is currently in the conservatorship (custody) of the state and who is moved outside of the district s or school s attendance boundaries, or who is initially placed in the conservatorship of the state and who is moved outside the district s or school s boundaries, is entitled to continue in enrollment at the school he or she was attending prior to the placement or move until the student reaches the highest grade level at the particular school. In addition, if a student in grade 11 or 12 transfers to another district but does not meet the graduation requirements of the receiving district, the student can request to receive a diploma from the previous district if he or she meets the criteria to graduate from the previous district. [See also Students in Foster for more information.] Students Who Are Homeless If a student in grade 11 or 12 is homeless and transfers to another school district but does not meet the graduation requirements of the receiving district, the student can request to receive a diploma from the previous district if he or she meets the criteria to graduate from the previous district. Federal law also allows a homeless student to remain enrolled in what is called the school of origin or to enroll in a new school in the attendance area where the student is currently residing. [See also Homeless Students for more information.] Students Who Have Learning Difficulties or Who Need Special Education Services If a student is experiencing learning difficulties, his or her parent may contact the person listed below to learn about the district s overall general education referral or screening system for support services. This system links students to a variety of support options, including making a referral for a special education evaluation. For those students who are having difficulty in the regular classroom, schools must consider tutorial, compensatory, and other academic or behavior support services that are available to all students, including a process based on Response to Intervention (RtI). The implementation of RtI has the potential to have a positive impact on the ability of districts to meet the needs of all struggling students. A parent may request an evaluation for special education services at any time. If a parent makes a written request to a school district s director of special education services or to a district

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