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How to Optimize, Reinvent, Maximize Your Business

About Our Guest:Steve Sashihara is CEO of Princeton Consultants, which blends IT and Management Consulting for many industry leaders as well as smaller, fast-growing ventures. He’s the author of The Optimization Edge: Reinventing Decision-Making to Maximize All Your Company’s Assets, www.optimizationedge.com, the first non-technical book to explain optimization to the busy business executive. – Doctor Duncan

In your book The Optimization Edge, you write that cutting staff and services isn’t really the answer to maximizing assets. So why do so many companies take that approach?

Reducing headcount, whether through removing unnecessary activities (“business process reengineering” and “lean”) or simply exporting the work (“outsourcing”), has been a primary play to cut costs in the corporate playbook.

However, in many organizations, this play has been run so many times that it’s essentially out of gas. Optimization is worth consideration as a new and effective approach to achieving significantly improved operating efficiencies.

In my book I document how optimization is the secret sauce behind many of today’s most vibrant companies, such as Google, Amazon, Walmart, UPS and McDonald’s. Their use of optimization, I argue, is at the heart of their rise to category- leading status.

What are the most important principles to following when making decisions on the deployment of organizational assets?

The better your decisions are, the more value you will extract from your assets.

Optimization is the improvement in business decision-making by leveraging a special kind of software that gives you more of what you want to achieve. Using rules and criteria that you establish, the software tirelessly evaluates millions or billions of potential choices—and then makes explicit recommendations for action.

Optimization upgrades intuition-based operations into science-based operations, often with game-changing results. For example, one of the world’s largest printing companies found that using optimization improved utilization in its complex binding lines by an astounding 10%! In the transportation industry, which demands razor-thin margins, many companies have transformed themselves from unprofitable and shrinking to profitable and growing, simply by optimizing their fleet scheduling.

In these challenging economic times, how are top performing managers squeezing every ounce of value from their companies?

The managerial stars of the coming decade will be the ones who can build organizations that are faster and smarter than their competitors.

Comic books may have us believe otherwise, but it’s hard to recruit superheroes that can see through obstacles with X-ray vision, fly around at ultra-high speeds, and miraculously outwit armies of villains. Fortunately, we have technology! With optimization, mere mortals can scan millions of bytes of data in an eye blink, wrestle with thousands of choices, and still be done in time for dinner with the family.

In the book, I relate how a small team at McDonald’s was recently able to fundamentally change how this storied company evaluated capital investments. Traditionally, these investments were deliberated using simple spreadsheet models that reacted to scenario suggestions made by the executives. The team created an optimizer that proactively recommended solutions. To do so, the optimization software evaluated trillions of possible portfolios, and then served up the hottest, best combinations. The result was a fundamental improvement in capital allocation at a massive scale.

What are the best ways to break down the language barrier between an organization’s “numbers people” and the decision makers?

Optimization takes business problems and translates them into math problems for a high-speed computer to process and solve. However, the vast majority of business decision-makers are not computer adepts nor particularly comfortable with math. In the short term, companies should retain outside experts to help bridge the gap between “quants” and “non-quants” in order to apply the phenomenal power of these new technologies to the complex, detailed business problems that require deep subject matter expertise.

In the long term, organizations will need to recruit, train and reward professionals who can bring both sides of the brain into every business situation. Finding opportunities for optimization will be every manager’s job, not the exclusive turf of specialists and consulting firms.

Many so-called strategic plans are little more than aspirational platitudes that gather dust. What advice do you offer for creating strategic plans that really contribute to performance improvement?

We recently helped a domestic agribusiness improve its harvesting through optimization. It was an exciting project that really helped get more productivity out of the fields. Before we got there, if you had asked most people at this company, they would have told you that they had already been using optimization for years because they had relied on computer models that created a comprehensive, detailed strategy for an entire season. On any given day, however, weather, labor or market conditions could change and invalidate the assumptions used to generate the plan. As a consequence, the company’s leaders went through the annual exercise of creating a detailed strategic plan with the best of intentions–and then had to end up ignoring it and run the business the best they could as conditions, literally “on the ground,” changed.

I think strategic plans often feel so hollow today because for many organizations, we know that winning is not about superior strategy, but about superior execution. Even with this knowledge, some strategic plans can still sound like, “Let’s go out and out-execute the competition!” Would paratroopers want to hear such empty pep talk as they leap out of a plane behind enemy lines, or would they prefer a remarkably superior weapon? Optimization is the latter.

Rodger Dean Duncan

Rodger Dean Duncan is bestselling author of CHANGE-friendly LEADERSHIP and a regular contributor to Forbes and Fast Company magazines. He is widely known for his expertise in the strategic management of change, for organizations and for individuals. In 1972 he founded Duncan Worldwide to train and develop leaders. His clients have included some of the top companies in the world, as well as cabinet officers in two White House administrations.

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Get regularly updated on the topics most critical to competitive advantage, personal and team performance, managing change and transition, strategic alignment and integration, smart decision-making, and creative problem solving. The Duncan Report will keep you informed.
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