Document Store & Retrieve

Organizations of all sizes spend hundreds of hours per year simply searching for misfiled documents. According to research conducted by PriceWaterhouseCoopers, the typical organization loses one out of every 20 documents. The Gartner Group goes a bit further to state that 25% of enterprise paper documents are misplaced and will never be located. It’s no wonder that “search” is a top requirement for any document management system. How do you effectively search for and retrieve these critical documents in a timely and cost effective manner?

Searching for Documents with IntelliChief

As documents are scanned or captured via fax/email, they are archived in IntelliChief’s database. This storage function serves to preserve and secure digital documents and images, and to ensure quick access to them when they are needed. Searching for documents with IntelliChief is as easy as using a simple internet search engine, since it relies only on the user having an internet browser.

Document Management and Retrieval

The document store & retrieve system you might be familiar with probably does a good job with storing files once they are scanned. The challenge begins when you need to have access to those files directly from your ERP. IntelliChief was built around the principle that the business process is the focus, so it includes several integration options that enable you to leverage your business application to find and locate documents.

Your users are naturally comfortable with vendor inquiry screens, purchase order history screens, GL screens, and the innumerous options your ERP provides. Why not use it to your advantage? Beside having the browser interface as discussed earlier, IntelliChief can also find a document that is displayed on your application screen automatically. Bring a PO on the screen and IntelliChief can find the original image and all other related documents (statements, acknowledgements, etc.). It’s that simple.