About this vacancy

We are looking for an enthusiastic, self-motivated, competent and responsible Office Executive Assistant to perform a variety of administrative and supporting office tasks. You are well versed in performance and operations management and competent in assuming delegated duties.

Job description

Duties of the Office/Executive Assistant include providing support to the members, the Executive Management team by assisting in managing the general office administrative activities. You will be supporting the planning and monitoring progress of the project. You will also be working to enhance the productivity of members, the Executive Management team and other stakeholders and ensuring compliance with rules and regulations.

Your responsibilities

Answer and direct phone calls

Organize, coordinate and schedule appointments

Book conference calls, rooms, hotels, travel arrangements etc.

Plan, take and distribute meeting minutes and action items

Write and distribute email, correspondence memos, letters, and forms

Create and (assist in the preparation) presentations and reports

Create the regularly scheduled newsletters

Update and maintain office policies and procedures

Update website and any other media channels

Maintain contact lists

Provide general support to members, customers etc.

Act as the point of contact for internal and external customers

Assist with arranging events, meetings and represent the company when needed

Assist with research and special projects

Work with the EMT to coordinate and supervise daily operations

Monitor achievements of objectives

Create PowerPoint presentations and submit them to the EMT or customers

Fulfil duties as assigned by the Executive Management team

Company

The company is a non-for-profit European association, based in Belgium and the Netherlands (Limburg).

Agreements

A challenging and dynamic job for a period of 6-8 months (from May/June to February 2019)

Guidance by professionals (Executive Management team)

You will be working independently and will be in contact with your network via phone, laptop or face-to-face meetings; however you are prepared to travel to Brussels, Paris, or Hamburg independently

You will be introduced to an interesting business world that is open to help you with your (personal) development

You will be learning all aspects and how to drive an association with enthusiastic colleagues

Competitive salary

Candidate profile

You:

Are a professional with at least 2 years’ Office Executive Assistant’ experience

Can work highly independent and is self-motivated

Have hands-on mentality and can work under pressure

Have no problems in speaking to audiences

Have the capability to work with an international professional team

Master the English language well spoken and written; other languages French, German is preferable

Have interest in sustainability

Possess strong working knowledge of MS Word, Excel, Power point as well as good internet and e-mail skills

Have excellent time management skills and the ability to prioritize work