Fellowships and Awards

For questions relating to graduate student travel awards, or to submit the V-Fund or GSTA Applications, email gradtravelawards@case.edu.

Fellowship Tuition Policy

This policy allows for students pursuing graduate degrees to take courses beyond degree requirements without additional financial burden to the student and little or no cost to the University. Such courses, referred to as "fellowship" courses, can broaden the educational experience of graduate students by allowing them to pursue studies based on their intellectual desires.

The Fellowship Course Application is required to be completed and returned to Graduate Studies before the end of late registration (Add/Drop period). The application requires you to obtain the signatures of the instructor of the fellowship course as well as your advisor. Also, you must have a Planned Program of Study on file at Graduate Studies, be in good standing, and meet course prerequisites.

In the fall and spring, you are not charged for fellowship courses as long as you are registered for the minimum number of credit hours per semester for your degree program. In the summer, there is no minimum registration required to qualify for the tuition policy. All policies relating to drop/add and withdrawal apply to fellowship courses. Up to eight fellowship courses may be permitted in aggregate.

Please note that courses will not be allowed to count as Fellowship Courses retroactively. Thesis research (651 an 701) and similar courses cannot be taken as fellowship courses. Fellowship courses may not be audited; the grade received will not impact your degree program GPA.

Graduate Student Travel Award

The School of Graduate Studies (SGS) is pleased to sponsor a program designed, in part, to facilitate mentorship between graduate students and faculty mentors.

SGS will provide funds to sponsor full-time graduate student enrolled in the School of Graduate Studies to attend conferences at which a paper or poster will be presented. Academic departments are required to contribute funds, a 50/50 match, to demonstrate support of the application.

The maximum matching contribution from SGS is $500 for travel within the United States and $1,000 for travel outside of the United States in support of conference-related expenses such as registration, lodging, meals, and transportation. The applicant is responsible for making the necessary travel arrangements.

Applications must be approved by a faculty member who serves as a mentor to the student applicant and should include a brief description of that relationship (research agenda extension, joint or co-authorship, etc.).

Applications will be processed on a first-come, first-served basis and are subject to budgetary considerations. You will receive an email indicating a complete submission.

Eligibility Requirements:

Applicant must be enrolled in a program housed under the School of Graduate Studies as a full-time, degree-seeking student.

All materials must be submitted two weeks prior to travel. No funds will be awarded after the paper or poster presentation has occurred.

The student's department or advisor must provide funds for travel to conference in order to receive the grant.

Restrictions:

The Graduate Student Travel Award is a matching fund. Academic Departments are expected to contribute funds, a 50/50 match, to demonstrate support of the application. This means the School of Graduate Studies will match a department's contribution up to $500 for a conference in the United States and up to $1,000 for travel outside of the United States.

Applicants may receive only one grant-in-aid during their graduate career.

Applications will be processed on a first-come, first-serve basis for as long as funds are available.

No funds may be awarded to pay for tuition, fees, fines or memberships in professional societies.

No funds will be awarded for attending a conference in which the applicant does not present a paper/poster.

Required Materials:

An estimate of the direct costs (registration, transportation, lodging, meals, etc.) associated with the conference. Please include the following statement of acknowledgement at the end of the estimate of direct costs and at the bottom of the first page of the paper or poster:
"Statement of Acknowledgement: This presentation was made possible, in part, through financial support from the School of Graduate Studies at Case Western Reserve University."

An abstract of the paper that was accepted for presentation.

Documentation of paper's acceptance into the conference. This can include an association letter, acceptance email, program schedule, etc.

All required materials must be uploaded into the application before submission.

Deadline:

None. The review of applications will begin at the start of the fiscal year and continue until there are no more funds available.

The Verhosek Fund

The V-Fund provides funds to assist graduate students enrolled in the School of Graduate Studies with financial expenses encountered while presenting at a conference or other academic event.

Eligibility Requirements:

Applicant must be enrolled in the School of Graduate Studies as a full- or part-time, degree-seeking student.

Applicant must have completed at least twelve (12) credit hours of graduate-level coursework.

Applicant must make either an oral or poster presentation at the conference/event for which s/he is requesting V-Fund support.

Application must be completed no later than sixty (60) days after the conference/event. An application can be submitted prior to travel if original receipts are available. This award can be used to support conference-related expenses such as registration, lodging, meals, and transportation.

Restriction:

The maximum amount of funds awarded for any application is $250.

Applicants may receive only one grant-in-aid during their graduate career.

Applications will be processed on a first-come, first-serve basis for as long as funds are available.

No funds may be awarded to pay for tuition, fees, fines, or memberships in professional societies.

No funds will be awarded for attending a conference in which the applicant does not present a paper/poster.

Required Materials:

A copy of the acceptance letter for the applicant’s publication or conference presentation.

Original receipts. Please Note: Requesting reimbursement for the same receipt(s) or portion of a receipt from multiple sources is strictly prohibited.

A copy of the applicant’s unofficial Case Western Reserve transcript or other proof, such as a copy of the online registration page, of required credit hours.

All required materials must be uploaded into the application before submission.

The Eva L. Pancoast Memorial Fellowship

The Eva L. Pancoast Memorial Fund helps women graduates of the College of Arts and Sciences and/or women students in the School of Graduate Studies extend their education by foreign study or foreign travel, or both. It may be used any time during the twelve months following graduation, or, in the case of graduate students, in the twelve months following the current academic year. Recipients of the fellowship must report on the completed project with reasonable documentary evidence of major expenditures.

Award Amount:

The amounts of the fellowships vary, but generally range from $1,000-$3,500.

Additional information and application may be obtained by contacting the dean of Undergraduate Studies at 216.368.2928.

Phi Beta Kappa Research Grants

The Case Western Reserve University Alpha of Ohio chapter of the Phi Beta Kappa national honor society sponsors research grants reaching up to a few hundred dollars to support student research projects.

Eligibility:

Actively enrolled undergraduate or graduate student in the College of Arts and Sciences

Research proposal related to a students academic work

Funds must be used for a well-defined aspect of a student’s project including specialized equipment, supplies, travel, etc.