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FINANCIAL ALCHEMY

Medieval scientists were infatuated with discovering the universal elixir. The breakthrough development of alchemy led to the discovery that metals turn into gold. We now know that a flash of light can temporarily change the structure of graphite, the writing mechanism of pencils, into a diamond-like form.

Our financial alchemists are obsessed with transforming the basic elements of financial management into a renewed form that will fundamentally change the way that you work.

Our agents don't have the Midas touch. Even better: they possess the experience to help you strike gold. We will work with you to create permanent solutions for your organization's daily, monthly and yearly financial operations management.

With a little bit of concentrated light, the pencil is mightier than gold.

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Services

OUTSOURCED SOLUTIONS

We are your outsourced management solution for performing operational tasks like bookkeeping, running payroll, and remitting tax payments. We provide the most equitable solution for ensuring that the job gets done. Additionally, we work to maximize the efficiency of your team's workflow, keeping in mind the tax and legal implications of every process and procedure.

We specialize in the following types of businesses: Construction and general contractors, not-for-profit organizations, law firms, tech startups, consulting firms and retail establishments.

METHODS

Our firm specializes in cloud-based accounting, which uses softwares like QuickBooks Online or Xero to manage your bookkeeping. We will also work with you to re-organize your standard operating procedures by providing advice on how to implement the best practices for your unique operational needs. If you aren’t yet on a cloud-based accounting software, let us help you set that up. If you are already using one but want to convert to Xero, we are your migration experts and will help manage the process for you.

For small businesses, an ERP is not a practical solution. Utilizing smaller, more cost-effective tools that sync data together to build a network of operations is an ideal solution. This includes project management systems, inventory management systems, point of sale systems, data storage solutions, etc. Pairing them with your cloud-based accounting system will save time, and reduce the rate of human error associated with common data entry tasks.

We employ tools like Dropbox and Google Docs for organizing all of your data and will work with your team to establish the optimal workflow to ensure the highest level of efficiency is met to properly use the resources at your disposal and to facilitate your company's growth.

We are your outsourced accounting management dream team. We take on the admin tasks that you don’t have time to do. You’ll receive one-on-one attention every step of the way, with prompt responses to emails & calls. Contact us, today, and let us know what you need.

— Laura Allen, Founder

TAX RETURNS

Our associates provide tax return preparation services for personal and corporate returns. We are now filing free extensions for new clients who engage us to prepare their tax returns. New tax return filing deadlines were set by the IRS for last year. For more details, check out our blog post.

consulting

Our associates provide financial consulting services to help businesses and non-profits make their grand entrance, and even make their grand exits, by carefully overseeing the startup logistics, operations management, and even exit strategy execution. Not only do we give advice on the best strategies, considering legal and tax implications, but we also can do the legwork to execute the tasks.

For businesses, we handle proper corporate organization formation and annual compliance, which is essential to achieving limited liability protection. We can also help structure debt or investor financing packages for your fundraising efforts to augment organic growth by helping to structure synergistic business acquisitions, paving the way for building a substantial company. If you decide to sell the business or go public, we can also position the business for the best exit strategy, in order to maximize the value of your business.

For nonprofits, your mission becomes our mission. We know the ins-and-outs of acquiring 501(c)(3) status and our specialists will gain the needed IRS approvals, carrying you forward with advice on administrative guidelines to ensure that your tax exempt status is maintained. Furthermore, our associates navigate the rigorous annual IRS reporting requirements, and can produce special reports for grant proposals or board review.

What clients are saying...

"Pencil, Inc. has been instrumental in helping Common Desk with both day to day bookkeeping and implementing streamlined processes and procedures that have led to our team functioning more efficiently. They have been a big part of our recent success." -Nick Clark, Founderof Common Desk

Pencil, Inc. has been an incredible asset for our small business and shop. Their service allows us to focus on what we do best instead of worrying about the bookkeeping process.-Adam Littke, Founder of Set & Co.

"Before Pencil Inc, I felt like I was trying to steer a ship without a propeller. Bookkeeping is anything but basic. It's pertinent to getting a business off the ground and running successfully. I am thankful that Artist Uprising is finally taking off - a huge thanks to excellent bookkeepers." -Merrick Porcheddu, Founder of Artist Uprising

"The Pencil Inc. team has a keen eye for detail and really works to help me understand the "why" of it all. They work relentlessly to solve problems and have been a truly excellent addition to the Bar & Garden team." -Julie Buckner Lane, Bar & Garden Dallas

"I have been searching for a team who truly understands creative freelancers and small business ownership. Pencil, Inc. understands the math of business and puts it in a form that self employed creatives can understand and greatly benefit from." -Kelsey Wilson, Founder of Kelsey Wilson Photography

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rates

TAX RETURNS

The rates for preparing tax returns varies based on the type of return and its complexity. Please contact us for a direct quote.

Individual returns begin at $300.

Corporate returns begin at $600.

payroll management

Due to strict liability laws, you must carefully manage your payroll function or face some serious consequences. As an outsourced solution, our specialists will execute every pay run and required filing to ensure that your organization maintains compliance. The fees for the payroll service depends on the frequency and size of your pay runs. Please contact us for a direct quote.

Weekly payroll service begins at $200 per month.

corporate FORMATION

The formation of your organization is the foundation for the successful launch of your business or non-profit. We ensure the proper filing of your formation documents with the state and with the IRS. As a for-profit, we advise on elections for your best tax position. As a non-profit, we walk you through the process of acquiring tax exemption. Please contact us for direct quotes.

Incorporation with the State of Texas begins at $600.

Non-profit tax exemption filings begin at $1,000.

BOOKKEEPING

This out-sourced solution for managing your bookkeeping and bank reconciliations is charged monthly. The fee is based on the total number of transactions per month that you have coming in and out of each cash or credit account being used by your organization. Please contact us for a direct quote.

Monthly bank reconciliations begin at $100.

Monthly full bookkeeping service begins at $200.

Monthly unaudited financial statement preparation begins at $200.

department management

Our consulting service works with you to establish the best administrative processes and procedures for your day-to-day management of financial affairs. We will watch over your compliance to ensure that you make your monthly, quarterly and annual filings on time. We also ensure that our non-profit clients follow strict tax-exemption guidelines. Our associates are experts in structuring debt or investor financing packages. The management consulting fees are figured from the hourly rates of the associates who will assist you based on their field of expertise. Please contact us for a direct quote.