Time Entry Guidelines for Employees and Supervisors

October 24, 2011

Reporting Hours Worked:

Individual employee time entry via Zagweb is the primary and preferred method of entering hours worked for each pay period. Each employee is responsible for entering and submitting his/her hours worked in a timely and accurate manner, based on the deadline dates provided by the Payroll Department.

Approving Hours Worked:

Supervisors are responsible for approving their employees' hours in a timely and accurate manner, based on the deadline dates provided by the Payroll Department.

Verification and approval of the accurate hours worked and exception hours are the responsibility of the Supervisor, including review of sufficient leave time available.

Changing Employee WTE Entries:

If a supervisor notices an error or omission on an employee time record, the record should be returned to the employee for correction.

Exceptions:

Employee is absent or unavailable

Insufficient time to return based on ‘Submit By Date'

Procedure

If a supervisor changes an employee's time record, a comment must be added to the record indicating the reason for the change, the date, and type of change entered on the employee's time record.

The supervisor is responsible for notifying the employee of the change

Correction to Time Records After Processing:

If correction of time record becomes necessary after the time record has been processed, the following procedure should be followed:

Employee notifies supervisor of the error and the necessary correction

Supervisor will notify the Payroll Department in writing/via email and will authorize the correction

Payroll Department will make the appropriate correction to the employee's payroll and leave records