Where do you want to meet online?

Here you can choose if you want to use your assigned meeting space, or create a new space (meeting ID), and set restrictions and permissions.

A new meeting space (I control permissions)

This option is more secure, and suitable for when you present confidential information. You get a brand new meeting with a unique ID, and can customize permissions such as who gets to be a presenter, mute people or prevent them from sharing video.

When you use this option and get a new meeting space, participants from your previous meetings don’t accidentally join your next meeting, in case they remain online. Also with a new meeting space, you can add additional security and only allow people who you want to join.

If you want to always use this option, click Remember Settings at the bottom of the window, so that all your future meetings automatically have a new ID and the permissions you select.

My dedicated meeting space (less secure)

This is simply your own meeting room and will always have the same ID and
permissions. Content, such as PowerPoint presentations or other files remain in the meeting until you delete them. This is a good option for informal meetings with coworkers, which lets them sign in at any time with presenter permissions.

Who’s a presenter?

Here you can choose who gets to be a presenter in your meeting. Remember that all presenters have full control over the meeting, and can share content, record the meeting (except when using Lync Basic, which doesn’t support recording), change the meeting options, mute people, and other meeting tasks.

Let’s take a look.

Who’s a presenter?

What happens

Recommended when...

Only me, the meeting organizer

Only you as the meeting organizer will have presenter permissions.

Use when the participants don’t have to interact with the meeting content. You can designate additional presenters during the meeting if you change your mind.

Anyone from my organization

Anyone from your company will be a presenter.

Suitable for causal meetings with your teammates, where all participants can share and modify content.

Anyone (no restrictions)

Everyone you invite will be a presenter.

Use when you have external participants and want them to present.

People I choose

You and the people you choose.

Pick this option when you want specific people to be presenters.

Note: When you select People I choose, click Choose Presenters and move the participants from Attendee to Presenters side. External invitees and distribution lists can’t be added as presenters with this option, but you can give presenter permission to individuals when you are in the meeting.

Phone

This tab may not be available to you, depending on your account settings.

Where will most people call in from?

Sometimes people call into the meeting with a phone instead of using computer audio. You can help them find the local number quickly and avoid long distance charges by choosing the area most people may call in from.

In the meeting options, click the Phone tab and choose the area under Where will most people call in from? The local number then shows up on the invitation for that area.

Forgot your Dial-in PIN (Personal Identification Number)

Most of the time, you don’t need a PIN when you call into the meeting with a phone. You get connected directly and your number shows up in the participant list. But, if you want to call in as the leader or an authenticated caller, you’ll be prompted for your PIN and/or work number or extension.

Dialing in as authenticated caller simply means that the meeting is secured and you need to be identified before joining the meeting. Your name then shows up in the participant list, instead of your number.

If you don’t remember your PIN, click Get your PIN now in the meeting options, and follow the instructions on the page to reset. See Reset your PIN, for more information.