"That the apology
received from Mayor Wallace, and the apologies received from Councillors
Bassett, Barry and Lulich for early departure, be accepted and leave of
absence be granted.”

2. PUBLIC COMMENT

Comments are recorded under the
item to which they relate.

3.CONFLICT OF INTEREST
DECLARATIONS

Crs
Cousins and Bridson declared a conflict of interest in item 6, Code of Practice
– District Licensing Committee 2017, and took no part in discussion or voting
on the matter.

Precedence of
business

RESOLVED: (Cr
Cousins/Cr Milne) Minute
No. PRC 17102

“That in terms of Standing
Order 10.4, precedence be accorded to item 4 d) dealing with the Future of
Molesworth Street Reserve Pomare, and item 4 f) dealing with Dog Controls for
Avalon Park.”

The items are recorded in the order in
which they are listed on the order paper.

4. Recommendations to Council
-
23 May 2017

a)

Overseas Travel
Approval - Policy Change (17/651)

The Chief Executive elaborated on the
report.

recommended: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 17203

“That the Committee
recommends that Council;

(i) approves
the Chief Executive be given delegated authority to approve overseas travel
for staff; and

(ii) approves the ‘tracked’ changes in the Sensitive Expenditure Policy
attached as Appendix 1 to the report.”

b)

Redrafted Gift
Policy for Elected Members (17/587)

The Chief Executive elaborated on the
report.

recommended: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 17204

“That the Committee
recommends that Council approves the proposed Gift Policy for Elected
Members (changes as underlined) attached as Appendix 1 to the report.”

c)

Reserve
Reclassification - Wainuiomata (17/252)

The Chair elaborated
on
the report.

recommended: (Cr Barry/Cr Briggs) Minute No. PRC 17205

“That the Committee recommends that
Council reclassify the Local Purpose Reserve (Community Use) located at the
end of Hinau Grove, Wainuiomata, being Lot 1 DP 83036 (WN49C/742), as a
Recreation Reserve in terms of section 19(1)(b) of the Reserves Act 1977.”

d)

Future of
Molesworth Street Reserve Pomare (17/536)

Speaking
under public comment, Ms S Ah Young, representing Empower Management
Limited (the Company), said that the Company had originally met with the
Ministry of Education (MOE) and the Pomare School representatives over the
Early Childhood Education Centre (ECE). However, the Company had not been
involved in the issues which lead to the cancellation of the previous
pre-school’s licence. She further said that the Company would operate an ECE
for the Pasifica community.

In
response to questions from members, Ms Ah Young said that the Company had a
building in storage which could be moved to the site. She added that the
previous ECE operator had approximately 45 people using the facility and
consultation had revealed that people were not accessing it.

Speaking
under public comment, Ms N Saluni, representing Empower Management
Limited, said that the Molesworth Street Reserve provided an opportunity
for the community to have an ECE centre. She added that the Company had a
pick-up and drop-off service. She advised that the Company provided quality
learning and other social services. She further said that the Company would
make a difference to families in the low decile areas of Pomare and Taita.

The
Community
Projects and Relationship Manager elaborated on the report.

Members
queried the reason that the fences were in place around the reserve. They
discussed the suitability of the site for an ECE, and the MOE approval
process.

recommended: (Cr Barry/Cr Sutton) Minute No. PRC 17206

“That the Committee
recommends that Council:

(i) notes that as a result of the Valley Floor Review officers were
directed to undertake a review of the reserve property at 132A Molesworth
Street for the purpose of considering its future;

(ii) notes that an independent assessment of reserve values has been
undertaken which considers that the property has a low reserves value;

(iii) notes
that an application has been received from Empower Management Limited seeking
to use the property to establish an Early Childhood Education (ECE) centre;

(iv) asks officers to work with Empower Management Limited to assist it
to find a suitable location for an ECE centre;

(v) asks
officers to undertake general consultation with the community about the
future of the property and report back on the options; and

(vi) notes
that a decision on an alternative use of the property would be a matter for
further consideration should Council decide, following due process, to revoke
the reserve status of the property.”

e)

Proposed Road
Stopping and Sale of Legal Road on the corner of Knights Road and Birch
Street Waterloo (17/600)

The Chair elaborated
on
the report.

recommended: (Cr Edwards/Deputy Mayor Bassett)Minute No. PRC 17207

“That the Committee
recommends that Council:

(i) notes that the owner of 227 Knights Road is interested in
acquiring a small area of legal road of approximately 35m2 which
is situated between the legal boundary and existing fence as shown in
Appendix 1 to the report;

(ii) notes that the Road and Traffic Division see no need to retain
this area of legal road for roading purposes now or in the future;

(iii) agrees to stop the portion of legal road adjoining 227 Knights
Road as depicted on the aerial photograph attached as Appendix 1 to the
report; and

(iv) agrees to sell the stopped road to the owner of 227 Knights Road,
noting that the owner has agreed to meet all costs associated with the road
stopping process and subsequent boundary adjustment, as well as the assessed
market value of the land.”

f)

Dog controls for
Avalon Park (17/632)

Speaking
under public comment, Ms M Miller said that she supported public
consultation on the issue. She respectfully requested if
Cr Edwards, Central Ward Councillor, could be on the Hearings Panel and also
for a member of the public to be on the Panel. She said that the
neighbourhood dogs currently being walked in Avalon Park were family pets
which were friendly to people, children and bikes. She further said that
there were people who visited the park with their whole family, including the
dog, and were disappointed when the dog had to stay in the car.

Speaking
under public comment, Ms V Jenness said that she supported public
consultation on the issue. She further said that walking dogs in the
riverbank area was difficult or impossible due to bikes, wandering willie,
poisonous river algae, and the presence of native birds. She added that the
slope of the bank was a problem for disabled people. She requested that
Council build a small dog park in Hikoikoi Reserve.

The
Divisional Manager Regulatory Services elaborated on the report.

In
response to a question from a member, the Divisional Manager Regulatory
Services said that the consultation form would include the officers’ options
and a space to write additional ideas. He further said that the consultation
timetable would be; 1 June 2017 – letter sent to affected parties; and June
2017 – consultation period.

Members
agreed that Cr Edwards be on the Hearings Subcommittee and that the meeting
be held during the daytime.

recommended: (Cr Cousins/Deputy Mayor Bassett) Minute No. PRC 17208

“That the Committee
recommends that Council:

(i) approves the public consultation process; and

(ii) appoints a subcommittee consisting of Councillors Cousins, Lewis,
Bridson, Briggs and Edwards, to hear submissions on the proposed dog controls
for Avalon Park and make recommendations to Council.”

g)

Easter Sunday
Shop Trading Policy (17/575)

The Principal Policy Advisor elaborated
on the report.

Deputy Mayor Bassett left the meeting at
6.25pm.

Members agreed that any change to the
Easter Sunday Shop Trading Hours would best be done with consideration to
what the Metropolitan Councils in the region were undertaking.

recommended: (Cr Milne/Cr Edwards) Minute
No. PRC 17209

“That the Committee
recommends that Council:

(i) notes the report on Easter Sunday Shop Trading Policy that
includesresults
of a pre-consultation phase;

(ii) agrees
to not take any further action and therefore not develop an Easter Sunday Shop
Trading Policy at this time; and

(iii) asks
officers to keep the matter under review and bring it back to Council if
there is any change in the position of the regional Metropolitan Councils.”

5.

Urban Development Authorities (17/634)

Report
No. PRC2017/2/117 by the Divisional Manager, Strategy and Planning

Crs Lulich and Barry left the meeting at
6.45pm.

The
Divisional Manager, Strategy and Planning elaborated on the report.

In
response to a question from a member, the Divisional Manger, Strategy and
Planning said that she would seek clarification whether a local authority had
full buy back provisions.

The
Chair said that she would forward emails from the Resource Management Law Association
to the Divisional Manager, Strategy and Planning.

Resolved:
(Cr Cousins/Cr Lewis) Minute No. PRC 17210

“That the Committee approves the draft submission on the Government’s proposal to
introduce legislation to create Urban Development Authorities to support and
fast track urban development projects.”

6.

Code of Practice - District Licensing Committee 2017 (17/636)

Report No. PRC2017/2/119 by the Solicitor

Crs Cousins and Bridson declared a
conflict of interest and left the table for the duration of this item.

Cr Edwards assumed the Chair.

The Solicitor elaborated on the report.

Resolved:
(Cr Lewis/Cr Sutton) Minute No. PRC 17211

“That the Committee:

(i) receives the Code of Practice for the Hutt City District Licensing
Committee (COP), attached as Appendix 1 to the report;

The
General Manager Governance and Regulatory elaborated on the report. She asked
that members email her any questions about the report in advance of the
meeting to ensure that their queries could be answered.

Cr
Briggs thanked officers for their co-operation regarding a church in Parkway
and said that the community was thankful for the work done.

Resolved: (Cr Cousins/Cr Edwards) Minute No. PRC 17212

“That the
Committee notes the contents of the report.”

8. Information Item

Policy and Regulatory Committee Work
Programme
(17/505)

Report No. PRC2017/2/7 by the Committee
Advisor

Resolved:
(Cr Cousins/Cr Sutton) Minute No. PRC 17213

“That the report be received.”

9. QUESTIONS

There were no questions.

There being no further business
the Chair declared the meeting closed at 6.50 pm.