Reduce your operational costs with the right technology

Technology is at the forefront of Australia’s establishments, from point of sales systems to mobile apps for customer loyalty, generating business value for bars and club owners and customers alike. While most establishments have focused their investment on entertainment and customer-facing activities, the opportunities to invest in operational cost-saving technologies are often overlooked. One such operational cost that receives less attention is printing costs because it often gets sidelined to the category of general stationery costs (pens, paperclips etc.).

Majority of establishments require a large
amount of printing for areas like reception and back office tasks so the
ability to quickly print out invoices and receipts, name tags, stickers and
other labels shouldn’t be underestimated…

Furthermore,
for a establishment’s marketing
requirements, studies have shown that while digital might be the best way to attract
attention, print has a longer imprint on memory and is therefore more likely to
stimulate an actual response.

So, print definitely has a place in your establishment
– but how well are you managing its cost effectiveness?

Quiet, creeping costs

Given how quick and easy it is to use a modern
printer, it’s also easy to neglect their costs.

Particularly when weighed up against your major
overheads – such as mortgage or rent payments, wages, stock and entertainment –
what difference does a bit of toner on paper make?

Well, that depends on how much you’re using. But
many businesses would be surprised just how frequently they use their printers
for basic admin and front-of-house purposes, as well as to stay on top of
payroll and accounts.

Then you’ve got advertising uses, such as producing
newsletters and pamphlets, or simply giving the daily specials a bit more
polish and professionalism than a chalkboard can deliver.

Add in the downtime brought about by paper jams
and other unexpected but inevitable inconveniences, the cost of servicing your
machine, the price the power consumed and the clutter factor of simply having a
big, bulky machine in a small office, and it starts to add up.

It’s not a cost you
can eliminate – as mentioned above, print is still a necessity in hospitality –
but it’s certainly one you can better manage.

A simple plan

So, what’s the solution? Simple: managed print services.

The aforementioned growing use of digital
technology means we’re living in the era of big data, which provides a wealth
of information on how to optimise your business printing.

And a print consultant can help you select the
right strategy and software to actually take advantage of this data. They can provide you a detailed breakdown of what your
printing costs truly are, and therefore provide options on how you can start to
tighten your belt.

Perhaps you’re printing documents such as
payslips in colour, or failing to take advantage of double-sided printing –
your consultant can help you implement a business-wide print strategy that will
reduce costs by simple methods.

But it goes far beyond that.

With the right software, you can automate vital processes – such as when you’ll need a toner top-up or a replacement part – meaning that downtime is virtually eliminated.

Set, forget, save!

Overall, these services are a simple fix that
you can virtually set and forget. It’s the best way to ensure you continue to
reap the benefits that print demonstrably brings to your business, while
eliminating the hidden costs that can make a serious difference to your bottom
line.

Knowing that you need to manage printing costs is
the first step, the next step is to talk to one of our consultants to find the right
solution for you. So how can we help?