Event Planning Form

Please Note:1. Plan ahead! You must submit this Event Planning form at least 2 weeks/10 business days before your event date.2. Please note that this form cannot be saved in process, and you will have to re-submit if it is denied due to lack of information.3.If you don't have enough time, you can host a mini event by making posters in the Leadership Lab Art Room and checking out a table from the yellow Game Lounge tent on the SSC Quad.4. Be specific in your requests. If you're not sure what to ask for, attend a Leadership 3.0 Workshop on event planning to work through your event with the Student Development Staff.5. You are responsible for advertising and publicizing your event around campus according to campus guidelines AND removing all signage within 2 days of the completion of the event.6. If you're spending money related to this event, submit your Spending Request form within 24 hours of this form.7. After we receive your form, we will send your request to your adviser for approval. Due to the length of time it takes to process requests, your adviser will need to respond to the email request for approval within 24 hours (1 business day), or unfortunately, we will be forced to cancel your request, and you will need to choose a date further in the future.

Process: 1. The President, Vice President, or Events Officer of a club or group may submit this form.2. Student Development staff will verify the information and email your Adviser for approval.3. Once adviser approval is received by the Student Development office, we will begin coordinating with campus offices: Master Calendar, Facilities & Operations, A/V, Cafeteria, Public Information, etc.4. We will email you to confirm the time, date, and location of your event.

What time do you want the event equipment and space available so you can begin set up? What time will you be done cleaning up?

Are you purchasing food, supplies or other items? *

If yes, you must complete the Spending Form within 24 hours of this form.

Yes

No

Location - First Choice *

Location - Second Choice *

Event Setup & Equipment Needed *

List out all equipment you need for your event, including number of TABLES, CHAIRS, CANOPIES, POWER, AV EQUIPMENT, SPEAKERS etc.

Are You Working with a Vendor or Non-Saddleback Organization? *

If yes, you will need to obtain additional insurance information from the group.

Yes

No

Name of Vendor or Non-College Organization

Are you having an outside guest speaker? *

Yes

No

Saddleback College Publicity *

This option allows sharing of your event information with the Saddleback College Office of Marketing. It may be listed on official campus emails, signs, or website. Please note that this is not affiliated with the ASG Publicity Committee. You are responsible for advertising and publicizing your event around campus. If your event is open to all students, we recommend choosing yes!