OFFICE OF THE ASSISTANT SECRETARY

April 26, 2004

Dear Colleague:

On behalf of the Office for Civil Rights of the United States Department of
Education (OCR), I am writing to highlight aspects of the responsibilities of
recipients of federal financial assistance to comply with the requirements of
Title IX of the Education Amendments of 1972, 20 U.S.C. §§ 1681 et
seq. (Title IX), and its implementing regulations, 34 C.F.R. Part 106. As
you are aware, Title IX prohibits discrimination on the basis of sex in education
programs or activities by recipients of federal financial assistance. Specifically,
this letter is to remind chief state school officers and state and local educational
agencies that the Title IX regulations require recipients to designate a Title
IX coordinator, adopt and disseminate a nondiscrimination policy, and put grievance
procedures in place to address complaints of discrimination on the basis of sex
in educational programs and activities.

OCR recently reviewed the Title IX compliance status of selected
recipients and found in several instances that recipients have not complied
with some of the above requirements of the Title IX implementing regulations.
Examples of deficiencies identified by the investigations include the failure
to designate and/or adequately train at least one employee to coordinate the
recipient's Title IX responsibilities, the failure to have and/or disseminate
notice of the nondiscrimination policy, and the failure to adopt or publish
required Title IX grievance procedures to address sex discrimination claims.
The most frequently cited problem was the failure to effectively disseminate
notice of the Title IX coordinator's identity and contact information as required
by the Title IX regulations. These are all the things that OCR looks for
in conducting investigations on these issues.

Recipients of federal financial assistance, including state and local educational
agencies, must comply with the Title IX implementing regulations. The Title IX
implementing regulations at 34 C.F.R. § 106.8(a) require that each recipient
designate at least one employee to coordinate its efforts to comply with and carry
out its responsibilities under Title IX. The coordinator's responsibilities include
investigating complaints communicated to the recipient alleging noncompliance
with Title IX. Section 106.8(a) also requires the recipient to notify all students
and employees of the name, address, and telephone number of the designated coordinator.
Section 106.8(b) requires that each recipient adopt and publish grievance procedures
providing for prompt and equitable resolution of student and employee complaints
under Title IX.

The Title IX regulations at 34 C.F.R. § 106.9 require that each recipient
publish a statement (notice) that it does not discriminate on the basis of sex
in the education programs or activities it operates. The notice must state, at
a minimum, that the recipient does not discriminate on the basis of sex in admission
to or employment in its education programs or activities. The notice must further
state that inquiries to recipients concerning the application of Title IX and
its implementing regulations may be referred to the Title IX coordinator or to
OCR.

Section 106.9(b) requires that the notice of nondiscrimination
be displayed prominently in each announcement, bulletin, catalog, or application
form used in connection with recruitment of students or employees. The notice
should also include the name, office address, and telephone number for the
designated Title IX coordinator.

The Department is committed to enforcing Title IX aggressively.
The compliance problems OCR noted during our recent investigations suggest
that some recipients may not have been vigilant in ensuring compliance with
the above-mentioned procedural requirements of the regulations implementing
Title IX. My goal is that, by focusing attention on this issue, recipients
will re-evaluate their policies and practices in this area, increase their
compliance with these requirements, and improve access to educational benefits
and services for all beneficiaries. If you need additional information about
Title IX, have questions regarding the Department's policies, or seek guidance,
please contact the OCR enforcement office that serves your state or territory
for further assistance. I have enclosed the addresses and telephone numbers
of those offices.

Thank you for your attention to these matters.

Sincerely,

Kenneth L. Marcus
Delegated the Authority of the
Assistant Secretary for Civil Rights
U.S. Department of Education