To Bill Dates of Service Before 10/1/15

If you need to bill Dates of Service BEFORE 10/1/15 you will need use ICD-9 codes for this.

You will need to make the following changes so the ICD-9 codes will show on the HCFA

Find your patient that needs to be billed for DOS before 10/1/15

Open the patient appointment and in the patient visit, click on EDIT ICDs - this will show you the ICD-9 codes for this visit. If they are missing, please add them now

Once you have added or checked that you have all ICD-9's for this claim, click on the EDIT CHARGES panel.

In Edit Charges panel click on the ICDs under the ICDs column.

ICD Mapping tool will open. You must ensure that your ICD-9 & your ICD-10 codes are mapped appropriately to the CPT codes. Then click Save.

(Please Note: You can keep BOTH ICD-9 & ICD-10 codes checked in the Mapping tool. VitaLogics will only print one or the other depending on what is selected in the Payers - Printing Options - see further down)

You will need to do the ICD Mapping for each CPT code

Once completed, click CHECK OUT

TO TELL THE SYSTEM WHAT ICD CODES TO PRINT ON THE HCFA's

Go to Administration - Payers –

Select Payer – Edit - Printing Options,

First make sure the HCFA 1500 Version is on 02/12 (this is on the top center of the Printing Options)

Now go to box 21- select 9 – Save - for ICD-9 codes to show on your HCFA form

If your patient has secondary or tertiary insurances you will need to make the same changes for each one (primary, secondary or tertiary) and change them back once the ICD-9 claim has been rebilled

PLEASE MAKE SURE WHEN YOU ARE DONE BILLING the ICD-9 BILLS - Don't forget you must change the Printing Options box 21 BACK to 10 on all (primary, secondary, tertiary) to bill anything 10/1/15 and after. This will then show ICD-10 codes on the HCFA