Regular Executive, Administrative, and Professional Staff Grievances

Policy Statement

4.4.8Grievances

Definition. A grievance is defined as an allegation
by a staff member that there has been a violation of the provisions
of the Board of Trustees' Policies.

Procedure:

Step 1. A staff member with a grievance shall first talk with
his/her supervisor about it. If this does not resolve the grievance,
the staff member may submit it in writing to the administrative
level above that of the immediate supervisor. If the immediate
supervisor is a vice president, the staff member may proceed
directly to Step 2. The staff member has 10 working days in which to
have the discussion and submit the written grievance after learning
of the incident upon which the grievance is based. The person who
receives the written grievance has five working days in which to
answer the grievance in writing.

Step 2. If the grievance is not resolved in Step 1,
the staff member may request, in writing, a meeting of the parties
with the Associate Vice President for Human Resources within 5
working days receipt of the written answer in Step 1. This meeting
will be scheduled within 10 working days of the receipt of the
written request. The written request should also include a copy of
the original grievance and answer and any other data pertinent to
the issue. After the meeting is held, the Associate Vice President
for Human Resources will communicate his/her answer in writing to
the staff member and the concerned parties. (Probationary staff
members cannot appeal beyond Step 2.)

Step 3. If the grievance is not resolved in Step 2,
the staff member may request, in writing,within 5 working days of
the receipt of the written answer in Step 2, that the Human
Resources Office forward all materials to the president or his/her
representative. The president or his/her representative may review
the materials and communicate his/her decision to all parties or
schedule a meeting with such parties as are appropriate and
thereafter communicate his/her decision to all parties. The
president's decision shall be final.

All grievances shall be considered permanently settled if the
staff member does not file it at the next step in accordance with
the prescribed time limits. The time limits may be extended by
mutual consent.