Stacks Collections is a searchable and browsable database of your specific content. Stacks Collections help you to manage all your internal content repositories, from documents to media. Stacks collections empower you to upload comma-delimited lists of resources from a custom CSV file. Custom map and label any metadata into a faceted search experience embedded right within your Stacks website. Collection items can link to documents or be made available for download.

Collections allow you to create browse and search experiences on your own terms and include them in your overall discovery strategy by including them in a Bento Search.

A Collection

Create a Collection

Create and manage pages of unique Collections. Each Collection you create can have its own customizable filter and facets. Collection items can link to documents or can be made available to download.

There are two ways to create a collection:

1. Manually create the collection and add collection items.
2. Import a spreadsheet or csv file containing all of the collection data, files and links. For full instructions on importing a collection click here.

To manually create a collection:

Click the 'Collections' tile on the dashboard

Click the 'Manage Collections' tile

Click 'Add New Collection'

Add a Title

Add a Description (Optional)

Click 'Save'

Edit a Collection

Navigate to the Collections tile on your dashboard

From the Manage Collections tile click the 'Edit' button corresponding to the page you would like to edit

Navigate to the Collections Tile and select the Manage Collections tile

Click the Import Collections button

Click on the Add to Existing Collection button

From the drop-down list, select the Collection you wish to import additional items to

Click on the Choose File button and select the CSV file containing the additional items.Note: You will want to make sure that before importing the additional items that the columns in the CSV file match the column mappings settings.

Click the Add to Existing Collection button

Configure Column Mappings

Before mapping the columns in your spreadsheet to regular fields or filter vocabulary fields in importer settings you may want to adjust the labels for all of these fields. This can be done from the Site Labels area in Stacks. For information about adjusting these labels see Site Labels.

There are two types of fields to which you can map columns:

Regular Fields

Filter Vocabulary fields

Regular Fields are intended to be used for values that describe the item itself. Some of these fields are also unique. For example, each item should have a unique title.

Filter Vocabulary fields are intended to be used for values that describe a group of items. These fields are often repeatable. For example, a column that contains material types could be mapped as a Filter Vocabulary and many items could be included such as a value like 'White Paper'.

To Map Fields:

Click the field type to expand it and see all the possible field mappings

For each field, use the drop-down menu to select the column letter that corresponds to the column in your spreadsheet with the appropriate values for that field

Click 'Save Configuration'

Configure File Mappings

You are able to associate files with the collection items that you are importing. Keep in mind that you must have first uploaded those files to Stacks.

Files can be uploaded into Stacks as public or private files. You must indicate the type of file directory that the associated files have been uploaded to in Stacks. Keep in mind that Public files can be accessed externally to your site with the correct URL. Private files can only be viewed by users who are authenticated (logged into) your site.

In order to attach files that are present in the site's file directory:

Select the column from the drop-down list that holds the File Names. Note these must match the corresponding File Name in Stacks

Select the column from the drop-down list that holds the File Path. Note these must match the corresponding File Path in Stacks

Configure Extra Settings

Extra settings allow you to specify how cells with multiple values should be identified and imported. For example, if you have a column for an author and some of your items have more than one author. You can tell Stacks that author names are separated by a # sign. (Eg. Author1#Author2) Stacks is then able to create these two terms and assign them to the item.

Specify a delimiting character(s) in the provided field

Click 'Save Configuration'

Roll Back Import

You have the ability to undo an import if for some reason you have used the wrong field mappings etc. This allows you to remove all the content that was created without having to delete all of the items and associated vocabularies manually.

In order to undo an import:

Choose the import you would like to roll back (undo) by toggling the associated checkbox

Click 'Perform Rollback'

V 3.2.2

Collections Search and Filters

A Collection has its own search box that searches the 'Body' field also known as the 'Description' field as well as the title field.

Customizable filters can also be used to filter content by using an 'AND' or 'OR' search.