5+ Apartment Rental Application Form Templates – PDF, DOC

An apartment rental application form is a type of document which is used by landlords and apartment owners who will be accepting rental tenants in an apartment property. Specifically, an apartment rental application form is only suitable for renters and not for lease purposes since term lease is different from the term rent. In a lease, the tenant will be using the property long-term while the latter is for short-term such as by day, by week, and by month.

Types of Apartment Rental Application Forms

Below are two of the common types or varieties of apartment rental application forms which can be used by landlords for their prospective tenants or renters:

Apartment Tenant Rental Application and Inquiry Form – This is a legal form which must be submitted by the landlord of an apartment rental property. The aim of using the form is to aid the landlord in collecting relevant details about his prospective tenants. However, it is essential that the tenant will be the one who will fill out the form, but if the tenant or the applicant is hesitant and will refuse to fill up the application, then the landlord must complete the form with entries based on his visual observations of the tenant. Nevertheless, the landlord should be truthful and critical in his entries since each piece of information will be used by the State to determine whether there is unlawful discrimination in the tenancy business of the landlord and the property owner. Furthermore, the information to be collected in this type of application form would be the name, address, contact number, and the ethnicity and race of the tenant or applicant.

Apartment Tenant Rental Application and Inquiry Form

Residential Apartment Rental Application Form – Not only the general information of the applicant or the tenant will be collected in this form but also the consent that he grants in allowing the landlord or the authorized tenancy committee to review and verify his claims in the form. The consent serves as the first part of the form which contains statements regarding the applicant’s confirmation, consent agreement, and understanding of the verification process of the landlord or the committee. In order to complete the consent or first page, the applicant must state his name and signature, and the date when he granted the consent. The second page contains the main application form wherein the landlord will have to disclose the details of the rent or tenancy, while the applicant will be required to state his personal information, residential history, employment details, income information, vehicle and banking information, references, emergency contact, and his criminal and credit background check information. Lastly, the applicant must sign the privacy consent indicated in the last page of the for which is for permitting the landlord to collect, use, and disclose his information.

Residential Apartment Rental Application Form

How to Create a Generic Apartment Rental Application Form

A generic apartment rental application form is another type of application form, however, it is suitable to be used by any variety of apartment rental business, and it collects the basic details of the applicant or the tenant which will be verified by the landlord. Follow the steps below to effectively create a generic apartment rental application form:

Step 1: Open a word-processing software application and prepare a new blank sheet.

Word-processing software application programs are efficient to use when creating forms and documents from scratch. Specifically, when opening a new blank sheet, the size of the sheet, its margin, and all other design preferences of the landlord or the owner of the rental property should be updated.

Step 2: Incorporate a banner.

The banner should be placed in the header of the document sheet. The header is the topmost part of the sheet. The information which should be included in the banner should be the name of the property owner’s rental company or the name of the property along with the property’s address and business contact number.

Step 3: Place the title of the form below the banner.

The title should be complete and is emphasized. Below the title, on the right side, can be an area for indicating the application number.

Step 4: Make entry fields for the applicant’s information.

This is where the applicant will be able to disclose details necessary for the selection and verification process. The important details to collect in this part of the form should include the personal information of the applicant including his employment and rental history. In addition, the applicant’s criminal background, personal and character references, and emergency contact details can also be included in this part of the form.

Step 5: Indicate a disclosure and authorization acknowledgment statement with a signature block.

This will serve as the last part of the form which is specifically intended for documenting the approval of the applicant in lieu of the verification process that the landlord will be conducting to properly determine whether or not the applicant will be selected to rent the apartment.

The last step is to save the form in the default format which will be in DOC since a word-processing software application program is being used. Furthermore, a DOC format can also be converted into other formats, either by using file converters or by simply directly exporting the saved form to create a PDF version of it. The exporting process or method will depend on the application program used.

Basic Apartment Rental Application Form

Fillable Apartment Rental Application Form

Why Use Our Apartment Rental Application Form Templates?

Templates are efficient to be used by business organizations and companies as compared to making one from scratch since templates already contain layout and design suggestions to be utilized by its users. Basically, our apartment rental application form templates are free and easy to download and use. All that needs to be done by the document-preparer or the landlord himself is to choose the template that he will be using then click on the download button placed below the descriptions of the form. Once the download is finished, the form should be extracted from its ZIP file. After extracting the application form, it can be used and edited by accessing it with its appropriate software application based on its file format.