Newsletter/invite:Ilaria has drafted but needs more details to complete before sending. Aims to do by end of week.

Bands:Ilaria has made a short list and is in the process of organising bands. Alex will help Ilaria with contact details and organising.

Bar staff:Mike and Gareth will share bar manager responsibility on the night. Gareth to make a rota and list of all bar staff for the event and pass to Alex as Roxy needs this in advance.

Times:We agreed to run event from 4pm to 11pm. From 4pm to 6.30pm will be family friendly with no bar. After 6.30pm kids out and bar open. Price:Discussed that £10 too much and would exclude some from coming. All agreed £5 good price and we will still make decent return on that. Food will still be free but we could invite donations too for those that can manage. Tim will make a box for food area.

Event name:We want a name for the event for invites etc. Agreed that we will put it out to all to come up with ideas on BB.

Face painting:Marine volunteered to do this.

Laughing gas:Not going ahead!

Screen printing:Steven has put out BB post asking for donations of t-shirts, bags, material. Deborah volunteered to help with printing and has ideas for designs. Abby has volunteered to make bags for printing. Steven will also make patches for sale.

Music:Mike will arrange music for in between bands etc. Family friendly time:Kids allowed in from 4 to 6.30pm and we will do lots of things for them:Puppet showParachute and other gamesPoi lessonsAnna and Isla will organise a schedule for this part of the day. Kids get in free if under 12.

Forestopoly:Isla will make games for sale on the day.

Margaritas:Alex to speak to Jane for recipe.

A0:Era confirmed this will be done separate to fundraiser event.

Door staff:We need people to man the doors, keep people from being noisy etc. Tim volunteered to find people and arrange a rota (1/2 hour shifts)

mmm, sounds good, sorry I missed the meeting <_> I'll make the next one assuming I don't get called away on the day again =x I'll have to practice looking imposing and chase down tim about doing a shift bouncering the doors~

Hi,looks great, would it be easier to have a gold coin donation (pound/2 pound coins) per child, instead of making them free? It is not much, children add up and the parents would be appreciative of the activities offered etc. It is a fund raiser so that these activities can continue at all. If it is very cost prohibitive then of course "whatever you can give by coin" be accepted, but it is completely suitable I feel for some energy to be received. Praps if they are on an organising commitee, they can be there/children in for free.

I feel the Forest can ask this, and that it will only be taken as the Forest is in need of money...and it is.

To be honest I was shocked when I read that kids would go free =x seems a bit strange considering we're so poor and need money so much D= maybe it might attract more customers if we say "free" but~ I don't think a pound would scare people away either, since it's £5 for adults~ ^_^;

I would also say may kids pay. Especially if there are special activities being put on for them. It's hardly going to make it expensive for families if it's two pounds or one pound. Not like going to the theme park in ocean terminal. BY THE WAY, THERE"S GOING TO BE THEME PARK IN OCEAN TERMINAL. I'm fucking excited.

"We all tend to idealise kindness and tolerance, then wonder why we find ourselves infested with losers and nutcases." Sebastian Horsley