APPENDIX II

BC ATHLETICS PRIVACY POLICY—MEMBERSHIP

BC Athletics respects the privacy and personal information of our
members. BC Athletics collects a limited amount of personal information
for the purpose of carrying out its responsibilities as the Provincial
Sport Organization.

Accountability (Principle 1)

BC Athletics is responsible for all personal information under our
control, and the policies and practices we employ for handling this
information to ensure this organization complies with the provincial
privacy legislation in force. For more information on our policies or,
should you have any concerns, please contact our privacy officer whose
contact information is listed at the end of this document.

Identifying Purposes (Principle 2)

BC Athletics collects personal information from members for the purpose
of:

Establishing and maintaining a responsible relationship with the
members and the provision of ongoing service.

To understand your needs and preferences.

To manage and develop our operations.

To maintain an historical record of performances in Athletics.

To provide for a historical record of membership.

To meet legal and regulatory requirements.

This information includes:

Membership type you are registered in with BC Athletics.

Club Executive position you hold - if applicable.

BC Athletics Committee or Board of Directors position you hold - if
applicable.

Information arising out of a disciplinary hearing held as a result of
the contravention of: The BC Athletics Codes of Conduct; The BC Athletics
Policy on Harassment ; and other matters that discredit Athletics and/or
individuals involved in Athletics.

Members will be notified if their personal information is to be used
for purposes other than those indicated here. In the normal course of
business, your information may be viewed by computer and accounting
personnel.

Consent (Principle 3)

As a member, your personal information is requested to enable BC Athletics
to meet its needs and provide the information as is necessary to carry out
the programs and services to the members. It will only be collected, used
and disclosed for this purpose. On this basis, it is reasonable to
conclude that you have provided consent for this purpose.

Limiting Collection (Principle 4)

Personal information collected on members is limited to the purposes as
identified. Additional information or disclosure would require
notification to the member(s).

Limiting Use, Disclosure and Retention (Principle 5)

Personal information will not be used, disclosed or retained for purposes
other than those identified above and will only be retained for as long as
necessary to fulfill those purposes or as required by law. When it is no
longer required, all personal information would be destroyed in a manner
that recognizes the sensitivity of the information.

Accuracy (Principle 6)

To ensure the accuracy of the personal information, BC Athletics
encourages members and staff to maintain records that are accurate and
up-to-date. Members should notify staff immediately if there is a change.

Safeguards (Principle 7)

BC Athletics will take reasonable steps to ensure the personal information
under its control will be protected from unauthorized use and disclosure
appropriate to the sensitivity of the information.

Openness (Principle 8)

Information on the policies of BC Athletics is available to members.
Please direct your enquiries to the privacy officer as noted below.

Individual Access (Principle 9)

An individual can request to view their personal information held by BC
Athletics by contacting the privacy officer. A member or employee can
challenge the accuracy and completeness of the information and have it
amended as appropriate.

We will be guided by the relevant section of the Act and the directives
of the BC Government Ministry as amended on occasion.

Challenge Compliance (Principle 10)

Should a member lodge a complaint regarding BC Athletics' compliance with
the Act, a complaint can be filed with our privacy officer. All complaints
will be investigated by the privacy officer who will respond to the
complaint. In the event the complainant remains dissatisfied, a formal
complaint can be made to the provincial Information and Privacy
Commissioner.