Meeting Rooms

During the summer, a variety of rooms such as small or medium conference rooms and large lounges in the residence halls are available for rental by conference groups living in the area. These may be used for meetings, social gatherings, presentations, etc. Consult with Conference Services Staff about your activity needs to find the most suitable, available space. Room availability will vary depending on other conference groups in the area and facility projects. Rental rates currently vary from $40.00 per four-hour continuous time block for smaller rooms to $60.00 or $80.00 per four-hour-continuous time block for larger rooms. The charge for special set-ups for Summer 2017 was $34.00/hour labor rate with a one-hour minimum.

Maple-Willow-Larch Commons C3101, Northwest Large Conference Room

$60.00/4-hour continuous time block

Capacity approximately 33 seated classroom-style at 3 rows of 3 each of narrow rectangular 8’ x 18” tables; 100 if standing. Approximately 14 total tables and 58 total chairs available for various room configurations. Whiteboards (bring own supplies or request in advance).

Maple M11, Maple Main Lounge

Capacity approximately 20 seat-spaces in soft-seating in lounge-type setting or more if standing

Dimensions of main area are approximately 32’ x 32.5’, with a south niche 11’ x 8.5’ and north entry niche 12’ x 9.5’

Air-conditioned

Sponsor may self-adjust furniture arrangement and return to original setting

Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.

Room will be signed as reserved and is private, but cannot be locked off to other building occupants

Larch Main Lounge

Capacity approximately 40 seat-spaces in soft-seating in lounge-type setting; 100 if standing

Dimensions 59’ x 33’

Air-conditioned

Sponsor may self-adjust furniture arrangement, but must return to original settings

Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.

Area is semi-private and will be signed as reserved, but cannot be locked off to other building occupants

Willow Main Lounge

Capacity approximately 40 seat-spaces in soft-seating in lounge-type setting; 100 if standing

Dimensions 59’ x 33’

Air-conditioned

Sponsor may self-adjust furniture arrangement, but must return to original settings

Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.

Area is semi-private and will be signed as reserved, but cannot be locked off to other building occupants

Room is shown with standard set-up; if sponsor self-adjusts, must return to standard set-up. Extra chairs in closet on southeast side of room.

Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.

Room is private. Ability to remove access to passers-by may be obtained if requested in advance in contract.

Martin 2109, Large meeting room west of Martin Conference Desk

Capacity approximately 20 seated around rectangular tables or 30 seated in chairs only

Dimensions 23’ x 24’

Air-conditioned

Four 8’ x 30” tables and 18 chairs (additional tables and chairs may be available for this room in adjacent storage room 2109A)

White boards, bulletin board, and podium (bring own supplies or request in advance)

Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.

Sink with counter space

This room connects to 2121 Martin through the 2109A storage room and can be used as a passage between the two rooms.

Room is semi-private. Ability to remove access to passers-by may be obtained if requested in advance in contract and adjoining room is also rented.

Capacity approximately 26 seated around rectangular tables or 60 seated in chairs only

Dimensions 34’ x 27’

Air-conditioned

Four to six 8’ x 30” tables and 26 chairs (additional tables and chairs may be available for this room in adjacent storage room 2109A)

White boards, bulletin board, and podium (bring own supplies or request in advance)

Note there is audio-visual equipment and a projection screen (no laptop provided), but we are not able to routinely service this equipment; therefore we do not assume any responsibility for its working condition. Key to access equipment must be requested in advance in contract.

Sink with counter space

This room connects to 2109 Martin through the 2109A storage room and can be used as a passage between the two rooms

Room is semi-private. Ability to remove access to passers-by may be obtained if requested in advance in contract and adjoining room is also rented.