Staff
recommends approval of the resolution executing an agreement with Clover
Systems of Orlando, Inc. upgrade the City’s AS400 computer and to replace the
City’s leased AS400.

Analysis:

The
City of Leesburg owns one AS400 computer system. At the time that
we added a second AS400, we analyzed the cost of purchasing and compared it to
the cost of leasing. For a number of reasons including the ability to
regularly replace the computer when new models were available, we decided to
lease. We are proposing to upgrade the computer we own and, at the same time,
replace the leased computer with a newer model. This upgrade is part of the
Capital Improvement Plan for fiscal 2007 and is included in the Information
Technology fiscal 2007 budget.

The
current computer lease expires on December 31, 2006 and the new computer will be delivered prior to that date.

The
attached proposal details a purchase to upgrade the existing AS400 computer
system owned by the City and a new Term Lease for the leased AS400 computer
system.

These
upgrades will double the capacity of the existing systems and are necessary to
accommodate anticipated computer system usage over the next three years.

The
total price for the upgrade of the City’s AS400 computer system is $127,463.00,
consisting of $97,659.00 for hardware purchase and three-year maintenance cost
of $29,804.00. The total cost of the new-leased AS400 computer system is
$199,512.00 in thirty-six monthly payments of $5,542.00. This amount includes
system maintenance for the full term of the lease.

Options:

1.
Approve the resolution to replace the City’s two AS400 computer systems

2.
Such alternative action as the Commission may deem appropriate

Fiscal
Impact:

The
computer system purchase and lease are budgeted items in the fiscal 2007
budget. Funds for the purchase are available in Information Technology account
number 001-1633-513-6410. Funds for the lease are available in Information
Technology account number 001-1633-513-4410.

Submission Date and
Time: 11/9/2006 12:22 PM____

Department:
Information Technology

Prepared
by: _Stan Carter___________

Attachments:
Yes__X_ No ______

Advertised: ____Not Required __X___

Dates:
__________________________

Attorney Review : Yes_X_ No ____

_________________________________

Revised 6/10/04

Reviewed by: Dept. Head __SAC___

Finance Dept. __________________

Deputy C.M. ___________________

Submitted
by:

City Manager __________RS_________

Account No. _001-1633-513-6410 - P_

001-1633-513-4410 - L

Project No. ___________________

WF No. ______________________

$ 49,878 - L

Budget _____$127,463- P_______

$ 62,706 - L

Available ____$247,500_- P_________

RESOLUTION
NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT TO PURCHASE ONE IBM AS400 COMPUTER SYSTEM AND LEASE ONE AS400
COMPUTER SYSTEM FROM CLOVER SYSTEMS OF ORLANDO, INC.; AND PROVIDING AN
EFFECTIVE DATE.

BE
IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG,
FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to
execute an agreement with Clover Systems of Orlando, Inc, whose address is __P.O. Box 780062, Orlando,
FL 32878, for _AS400
computer system purchase, lease, and maintenance, on State of Florida
contract number 250-000-03-1.

THAT this resolution shall
become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg,
Florida, at a regular meeting held the _13th____ day of __November
13,_______ 2006