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Job Application System

2013-74 - Clerk Typist II (Full time)

2013-74 - Clerk Typist II (Full time)

Status:

Position Filled

Details

Posting #:

2013-74

Title:

Clerk Typist II (Full time)

Department:

Development and Regulatory Services

Duties:

The incumbent in this class assists management to achieve an efficient operation in the Department through reliable performance of clerical, secretarial and receptionist duties, observing and complying with municipal policies and ensuring the safety and security of confidential material pertaining to the Department's operation.
The incumbent will perform a variety of typing, filing, clerical and receptionist duties, varying in degree of responsibility and complexity; typing a variety of correspondence/material from copies, drafts, rough notes, or general instructions; preparing agendas, taking and finalizing minutes; processing and issuing permits; compiling records and statistics; filing and maintaining departmental records. The incumbent will provide assistance and information to the public over the telephone or at the receptionist counters. The incumbent will perform other related duties as assigned. Assignments and responsibilities are performed under general supervision in accordance with established routine and performance is subject to review, inspection and evaluation by the Manager.

Education:

Must have a minimum of Grade 11 education, augmented with typing and commercial courses OR an acceptable combination of training and experience.

Skills:

-Must have a minimum of Grade 11 education, augmented with typing and commercial courses - OR - an acceptable combination of training and experience;

-Good knowledge of business English, spelling, punctuation and able to do arithmetic calculations and computations;

-Good knowledge of modern business office practices and procedures;

-Able to compose routine correspondence and take minutes of meetings as required;

-Able to perform clerical and secretarial assignments with minimal supervision;

-Able to authoritatively process a variety of calls, complaints and inquiries and provide information and assistance to the public on procedural, regulatory and related matters accurately and completely;

-Able to establish and maintain an effective working relationship with department officials and other members of staff;

-Able to operate a variety of standard office equipment, including word processing equipment;

-Able to type accurately and rapidly;

-Able to be polite, courteous and tactful in dealing with the public and be neat in appearance;

-Knowledgeable of bylaws pertaining to the operation.

WORKING CONDITIONS:
The incumbent in this class will normally work the standard work week of Monday to Friday in accordance with the hours specified and on occasion work overtime as authorized. The employee in this class, upon hiring, will have union dues deducted from source in accordance with the Collective Agreement. The employee shall be responsible for performing tasks associated with secretarial "housekeeping" duties.