Managing an Application's File Attachments

Use the Manage File Attachments page to manage all of an application’s
file attachments. Using this page, you can view the file size of
each attachment, open individual files, and delete multiple attachments
at once to stay within your service plan’s space limits.

Note: To view and delete file
attachments, you need the proper permissions within the application. Please check with your
application administrator if you find that you cannot access or delete
file attachments.

To open the Manage File Attachments page:

The file attachment information
from the table you selected displays on the page.

The following information displays for all versions
of each file attachment in your application:

Record ID. Click the record number to open an individual record.

Field name. The name of the file attachment field in the
record.

File name. Click the file name to open the file.

Size (of the file).

Version number and whether that version is the current version.

Date the version was created and who created it.

To export or print file attachments:

Click the Copy, CSV,
Excel, or Print
button.

These buttons export or print all the available information
for a Quick Base table, even if searches or filtering cause fewer
items to appear on the Manage File Attachments page.

To manage the number of file attachments that appear:

Since you may have many versions of many attachments, the Manage File
Attachments page provides several methods of filtering and sorting the
list.

Type text in the Search
field to filter any column in the table.

Select one of the following options in the Show list:

All

Current Versions

Not Current Versions

Select a number from the Attachments
per page list to limit the number of attachments per page that appear at a time.

To delete file attachments:

Warning: Be careful when selecting
file attachments to delete. You can't undo this action.

Choose a table to display its file attachments.

Select the checkbox next to each attachment that you want to delete,
then click Delete checked items above the column headings.
Note: Your selection is not
preserved if you navigate to another page, so if there are multiple
pages of file attachments and you select files on one page
for deletion, delete them before opening another page.