Performance Reporting Submission Procedures for the Workforce
Investment Act Standardized Record Data (WIASRD) and the Annual
Report under Title 1B of the Workforce Investment Act (WIA)

Purpose. To notify states that in accordance with the Paperwork
Reduction Act, OMB has extended approval of the current reporting packet to allow for the collection
of data for quarterly reports, annual reports, and the WIASRD through August 31, 2005. To transmit
guidance and instruction for submitting state annual performance reports and WIASRD data for Program
Year 2001 (period ending 6/30/2002) as required under the Act.

Background. In TEGL Nos. 14-00, 14-00 Change 1, and 7-01, the
Department issued technical guidance to states for use in reporting participant and outcome information.
Since that time, ETA has continued to work on automating the annual reporting requirements, and
making other minor changes that are intended to simplify submission of the required reports for
he states. This TEGL Change No. 1 outlines adjustments made to the procedures described in
previous TEGL on this subject.

Automated Submission of the WIA Annual Report. New procedures outlined in
this document supplement those set forth in Attachment G of Change 1 to TEGL 14-00.
ETA is now able to collect all Annual Report performance data (Tables A through O)
through the on-line Enterprise Information Management System (EIMS). Other required
narrative portions of the reports, which include those that describe the cost relative to the
effect of WIA programs and the status of state evaluations of workforce investment activities,
and the optional portions that make up the “Report to Stockholders,” should be submitted
in hard copy and electronic copy as described below.

Required Data. For Program Year 2001, ETA is requesting
that states submit the required data portions of the WIA Annual Reports to reflect four
quarters of performance activity as specified in Attachment G to TEGL 14-00,
Change 1. These will be shown on Tables A through O, (outlined in Attachment
G of TEGL 14-00, Change 1) and submitted electronically this year, via the EIMS.
Submitting data through EIMS will meet the reporting requirement, and hard copies
of that data are not necessary this year. The procedures for electronically submitting
state annual report data (Tables A-O) will mirror the procedures for submitting state
WIA Quarterly Reports. Instructions for submitting the table data, either by manual
data entry or by automatic upload, will be released in a subsequent notice and
prior to the system’s availability on November 25.

In order to ensure the accuracy of annual report data, the automated system will
have built-in edit checks throughout Tables A through O. Once a state submits its
annual report data, the EIMS will send a notification to the state if it has not met all of
the requirements set forth by the edit checks. States will then be able to return to
the data submission site to correct these problems.

States will be able to download the table data for their own use, but do not need
to attach the tables to the narrative portion of their annual reports. ETA will make
this data available to the public through its Web site and will attach it to the states’
annual reports when transmitting these reports to Congress.

The Department will assume that the individuals designated to submit
their states’ quarterly performance data will submit the annual report data. If this is
not the case, please contact Amanda Ahlstrand at 202-693-3052 or
aahlstrand@doleta.gov
by November 20, 2002, to designate the person who will submit and certify
the state’s annual report. This individual will have to be granted password access
to the EIMS.

Required Narrative and the “Report to Stockholders.” The
other two required portions of the Annual Report describe the cost relative to the effect
of WIA programs and an update on the status of state evaluations of
workforce investment activities. There is no specific required format for these
portions of the report. With regard to the cost relative to effect portion, states
may use the format found in Attachment H to TEGL 14-00 Change 1 to submit this
information.

Attachment G to Change 1 of TEGL 14-00 describes annual report information,
beyond that required by law, as the “Report to Stockholders.” These reports
are valuable tools that the state and the Department can use to showcase
success stories and describe the year’s events in the workforce system.
The Department will post these narratives, along with data submitted to
EIMS, to its public Web site in order to share experiences and the best
practices described in the reports, and the performance of states as
described in Tables A through O.

Due Date. Due to the proximity of December 1, 2002, to
the Thanksgiving holiday, all portions of the annual report for 2001 must be
submitted to ETA by Friday, December 6, 2002.

Submission Procedures. These procedures supersede
TEGL 7-01 as Change 1. The sequence for submitting WIA 2001 annual report
data will be as follows:

All states must submit the required Tables A through O to EIMS,
as well as the evaluation, cost relative to effect information,
and narrative report by December 6, 2002.
The Department
will provide Congress with a copy of the Annual Report
submitted by each state and publish each state’s report on
an Internet Web site. States should provide ETA with
three copies of the narrative portions of the report.

In addition to the hard copies, an electronic copy of the report
will be needed for posting on ETA’s Web site. Acceptable formats
include WordPerfect, Microsoft Word, Acrobat, and other commonly
used formats. States should send the single annual report file
as an email attachment to
WIA-AR@doleta.gov
or by mail on a disk to the above address.

By December 13, 2002, ETA will publish on
its public Web site a list of the states that have submitted their annual
report data by the deadline.

States will have until midnight Eastern time on
January 21, 2003, to access their annual performance
data and rectify any errors in it. This date is 45 days after
the original due date for annual performance data. Data
that exist in EIMS on January 22, 2003 will be considered
final data. States that meet the edit checks on the tables
that directly reflect performance on the required performance
measures (Tables A, B, E, H and J), and also meet the
required performance criteria for incentives, will be
considered for incentive awards. States that have not met
data requirements by that date will not be eligible for incentive
awards and may face sanctions.

Update on Submission of WIASRD. States have been provided WIASRD
edit check software by Social Policy Research Associates (SPR). Revised edit software
(Version 3.0) on CD-ROM were sent directly to states in early November. The revised software
will include outlier checks designed to detect problems found in PY 2001 submissions.

WIASRD data for Program Year 2001 is also due by December 6, 2002, and
should be submitted to SPR according to the revised submission instructions in Attachment A.
Once received, SPR will review the data for errors within 30 days. SPR will then contact the state
with specific questions or problem areas to address. The state will have until January 31, 2003, to
submit revised data to SPR. The state will not be able to make changes to the data
after January 31, 2003. Any problem areas that still remain after the second submission
of WIASRD data will be considered “missing” data.

Action Required. State contacts are requested to distribute this information to the appropriate state representatives as quickly as possible.

Inquiries. Questions concerning this issuance may be directed to the appropriate Regional Office.