Fleet Management

How Fleets Should Deal With Labor Unions

Transervice Logistics has worked with a variety of labor unions. The company gives some tips on how best to negotiate with unions. Photos: Transervice Logistics

Dealing with labor unions strikes fear in the heart of many business owners. From collective bargaining, to wages, to benefits and working condition issues, to grievance procedures, make no mistake about it, dealing with unions can be challenging.

Yet for nearly 50 years Transervice Logistics Inc., has worked with a variety of labor unions, including The Teamsters, International Association of Machinists, AFL, Communications Workers of America and Unifor (the largest labor union in Canada), as well as managing non-union operations.

Before engaging with labor unions, it is important to understand why unions exist. One reason is to bargain on behalf of their members for wages, health and welfare benefits and pensions, and to help provide job security. Unions also serve to make certain that their rank and file members are treated fairly and in accordance with the terms of the Collective Bargaining Agreement (CBA).

Mutual trust and understanding

While you may not always agree with the union, understanding its role helps you to understand why union leadership is taking a particular position. It’s not personal and union officials are not taking a stand just to be combative.

By understanding the role of unions, you are less likely to be in an antagonistic position with them. There will still be challenges to overcome, but knowing the purpose of unions helps you remain objective, stay on an even keel when conflicts do arise and deal with union officials in a businesslike manner.

In a union environment it is important to understand contract language, but the essence of a good working relationship with organized labor is developing a culture of mutual trust. This does not mean there will not be conflicts, but trust goes a long way to ensuring manageable and successful relationships.

Regardless of whether you are operating in a unionized or non-unionized environment, the way you treat your employees, your adaptability to changing circumstances, and your flexibility will ultimately determine your success. Also, where there is a CBA you should abide by its terms.

Solidifying your relationship with employees in an organized labor environment is not that much different than in a non-union situation. All employees want recognition and Transervice does that in a variety of ways from having driver and technician appreciation weeks, to giving employees gift certificates for turkeys at Thanksgiving, to providing toys for the children of all Transervice employees at Christmas. We continually strive to create a true sense of family throughout the organization.

These are not activities or outreach covered by a CBA. But they are some of the more personal ways that Transervice conducts its business. In its dealings with unionized operations, however, our company is bound by the terms of the CBAs, which it negotiates with the various local unions.

We have found that CBAs can serve the customers extremely effectively and help us cultivate excellent relationships with organized labor. These are not mutually exclusive outcomes, although some people perceive there to be an inherent contradiction in achieving those two goals.

Union and corporate goals are more aligned than many people think.

Work toward common goals

Keep in mind that all parties are trying to do their jobs and avoid taking a contentious approach during contract negotiations. If conflicts should arise, it is helpful to remind the union negotiators that there is a common goal: to protect jobs and come out of the negotiations with an agreement that is reasonable and acceptable to both parties. Unions and their members have rights and so do companies that should never forfeit the right to manage their business and serve their customer’s interests.

It is also good to remember that during the negotiation stage it is unlikely that either side will get everything it wants. Even so, negotiating in an open and honest manner is likely to lead to better results. Keep in mind that no two CBAs are alike and each contract must be negotiated separately and reflect the needs of both the union and the company in that particular situation.

One way to speed up contract negotiations is for companies and union officials to develop their “wish lists” prior to the negotiation. That allows both sides valuable time to prepare a response prior to sitting down at the bargaining table.

Even with a CBA, however, disagreements do occur. When that happens, the parties may end up in arbitration, which is where grievances are ultimately resolved. The goal for both parties should be to resolve grievances as quickly as possible, especially when an employee termination or suspension is at hand. Arbitrators will rule only on contract language and intent of the parties when negotiating a CBA and their decisions are binding. Companies should keep accurate notes during negotiations in the event their intent needs to be clarified at a later date.

Ultimately, union and corporate goals are more aligned than many people think.

The goal of a company should be to employ capable individuals, compensate them on an affordable basis, provide them with benefits and retain their service for as long as possible.

Unions advocate for their members to ensure they are gainfully employed and are given appropriate wages and benefits in order to provide job security for their dues-paying members.

Just like individuals, companies have personality traits and those that are trustworthy and operate with integrity are far more likely to build and sustain successful relationships with unions.

Yet even with the best intentions, mistakes and errors in judgement will be made. When that a mistake happens, take responsibility for the error, correct the problem, and begin enforcing the necessary steps to ensure it doesn’t happen again.

Fleet Management

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