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Staff Activity Report for July 15-21, 2012THIS NEWS ITEM EXPIRED 10/27/2012AND IS NO LONGER ACTIVE AND MAY NOT REFLECT CURRENT INFORMATION!THIS INFORMATION IS FOR ARCHIVAL PURPOSES ONLY!

7/27/2012ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff completed all the additional easements given to the City by ODOT and submitted them back to ODOT R/W Division Monday (7/16/2012). Upon review by ODOT, they have indicated that the Citys R/W acquisition is now cleared and that the Kickapoo Project could be placed on their November bid letting after their internal review is completed.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Bid Opening occurred Monday, July 16, 2012, and the low bid was submitted by Rudy Construction in the amount of $98,000. Project will be awarded at the next City Commission meeting which will occur August 6, 2012, and construction work on the project would be able to start by the third week in August. The project should take no longer than 12 weeks to complete. This project will consist of concrete removal and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. A Pre-work meeting has been scheduled for Tuesday, July 31 to discuss the project. Anticipate work starting on this project by mid August, but, actual date to issue Notice to Proceed will be determined at the Pre-work meeting.
* ADA Sidewalk & Ramp Project
> Contractor continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.
* Expo Parking Lot Improvements
> CGC, LLC the contractor whom was awarded the project and City Street Department had completed the project as scheduled, one week before Rodeo time. A Punch List of items to correct was given to the Contractor on July 22, 2012 and they will be working on those to complete within the next 3 weeks. Staff has begun measuring up items of work to determine final as-built construction costs.

* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 85% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Bridge Deck repair quantities have been increased after onsite inspections following milling revealed additional areas that had to be addressed. A change Order in the amount of $85,000 was presented to the CPN for work to repair the concrete pier caps and columns underneath the bridge deck. PbX will begin placing back the latex modified concrete overlay Thursday morning at around 4:00 am in the morning. They will need to do that because the latex modified concrete overlay cannot be placed if the temperature exceeds 92 degrees, thus the early start to beat the afternoon heat.
* Lake Road Bridge Repair Project
> Project is complete and both lanes are opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Final As-Built quantities shows final construction costs to have been $615,039.10 with the original contract bid at $630,316.30. Final acceptance of project and placing Maintenance Bonds into effect will occur at the August 6, 2012 City Commission Meeting.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting has been scheduled for Tuesday, July 31, 2012 to discuss project and scheduling of work. Anticipate work starting on this project by second week in August.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. The City Commission awarded the project to them on July 16, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting has been scheduled for Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work will be once survey work completed.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the Railroad Tracks. Anticipate being able to let this project for bids October 2012.

Traffic Control
> Painted school crosswalks for North Rock Creek, Will Rogers, Shawnee Middle School, Grove, and OBU
> Recovered barricades, cones, and stop signs from Expo Center
> Replaced LED for southbound left turn red at Leo & Hwy 177
> Retrieved traffic counters from Lake Rd
> Removed rodeo parking signs
> Painted stop bar, arrows, and lane line at Federal & Beard
> Replaced LED for eastbound red at 45th & Hwy 177
> Removed Hwy 177 signs
> Painted Lake Rd (Hwy 102 to Post Office Neck)
> Reset the intersection of Federal & Harrison (on flash / conflict)
> Cut out street markers for Crest & Bryan, Elberta & MacArthur, and Dunbar & Beard
> Checked type I barricades that came in from the field
Street Department
> Repaired the following water-cuts: 628 W. Kirk (15x15), 1231 E. 10 north (17x8), 1231 E. 10 south (11x9), Kimberly & Highland (10x10), and Park & Pulaski (7x13)
> Repaired the following valve cuts: 706 E. Main (11x8) and Tucker & Main (11x14)
> Ran Street Sweeper 4 days
> Box bladed the following alleys: Between Harrison & Kickapoo from Wallace to Highland and the alley behind Sonic off Harrison
> Started working on the bridge just south of 709 S. Oklahoma/80% complete
> Cleaned the walkway under the MacArthur Airport Bridge
> Bladed the following streets: Archery Range, Magnino (north and south), Walker Road (east and west), and cleaned the bar ditches on Magnino and Pecan (west)
> Repairing an intake at 9th & Kickapoo/80% complete
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.806 Last week: *MGD - 5.866
> Pumped 858,808,000 MG to date compared to 837,410,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.064 **BOD - 12 mg/l ***TSS - No test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.581 **BOD - 2.1 mg/l ***TSS - 2.5
> Hauled 240,000 gallons of bio-solids for the month so far
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 81, Water/Sewer Line Locates - 21, Leak Checks - 22, Cut-offs Replaced - 2, Main Breaks Repaired - 2, and Reset Water Meters - 1
> Repaired 12” water main break at 4001 N. Bryan and a 6” water main break at 1821 Airport Drive.
> Oiled, serviced, and exercised 17 fire hydrants
> Worked shop tickets
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 20,225 ft. Flushed (year to date) - 555,292 ft.
> Total Service Calls - 45, Sewer Lines Checked -26, Emergency Sewer Calls - 7, and Lift Stations Checked - 18
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
> Camera inspection of sewer lines, lines looked good
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 7th & Bryan, 1 Turkey Knob, 9 Turkey Knob, Independence & Center, 1202 Bradley, Center & Orchard, 2101 Rose, 1201 Monroe, 1227 Dougherty, 1713 Ricky Rd, 1223 E. Monroe, and 1301 Charles
> Raised/realigned valve boxes at the following locations: Center & Edwards and 322 N. Bryan
* Construction Inspector
> Sewer line at Grays Addition is installed. The pressure test in complete and the line passed.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. A kickoff meeting took place on July 18, 2012 at 2:30 p.m. Data requests were a large part of the meeting and are already in progress.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $257,875.00. Bid was awarded on June 4, 2012 to Jordan Contractors. Estimated completion of the project is August 5, 2012. Jordan Contractors is continuing to lay water line at Lake View Estates. Jordon Contractors is continuing to lay water line. They have lain approximately 900 ft. of line. Current location is at the intersection of Franklin & Minnesota. Job is roughly 65% complete.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
Received plans, have red-lined plans and will schedule a meeting with Land Run to discuss any and all changes that need to be made before project is let out for bid.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for late July to mid August 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have been gone this week but will return next week to burst the two 4” lines north of Drummond and north of Severn. These will be the last line for this pipe bursting contract.

If you're thinking about starting a construction project?
Be sure to check on the necessary permits and licenses. Call the Code Enforcement Division at 405-878-1666 if you have questions regarding City Building Codes. Zoning issues are handled by the Community Development Division

Residential or "Garage" Sales require a permit too. The cost is $10.00 for a 2 day permit and you are allowed 3 sales a year. The price includes 3 signs. They can be obtained at 222 N Broadway and you can call 405-878-1616 if you have any questions. Your sale will be Listed Here for free as well.

The City issues numerous other permits and licenses. If in doubt, call the Planning and Building Department at one of the above numbers.

Need to Report Nuisance Property?
You can view and report high grass and weeds, inoperative cars, derelict cars, or vacant buildings, online at the Action Center or call 405-878-1602.

Housing Information
Several assistance programs are available to help ensure that our citizens are able to afford quality housing. The City's CDBG Urban Renewal Office administers loan and grant programs for emergency repairs and home improvement.