News

February 6, 2012

Copper Mountain College is instituting the “next generation” of paperless meeting technology with its first electronic distribution of the agenda for the February 9th Board of Trustees Meeting to the media.

The paperless meeting solution, called “BoardDocs®”, was initially developed in 2000 for a Georgia school district. Since then, more than 500 governing bodies nationwide have adopted the system. By making meeting agendas and supporting documents available on the Internet, CMC will be able to distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the district.

Electronic distribution will not only save time and resources, it will also provide unprecedented public access via CMC’s website to agenda items and other board-related information.

This process will allow interested parties to review information prior to board meetings. After the meeting, individuals can review the agenda items and see what action was taken by the board, complete with voting results. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature.

Additionally, BoardDocs will increase the amount of time board members have to review agenda information, enabling them to better prepare for meetings. Under the old paper system, the meeting packet could not be distributed until every document had been prepared, submitted and approved.

BoardDocs uses a structured, collaborative work flow that is specifically designed to meet the unique needs and legal requirements of public school boards, county commissions and municipal governments.