Regular Meeting of the HACEP Board of Commissioners

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

October 25, 2017, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, Texas 79905

Revised Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of The Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, October 25, 2017 Commencing at 5:30 p.m.

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners. When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time. The Board may reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record.

8. Purchasing and construction contract and purchase order awards:

A. Request that the Contracting Officer be authorized to approve rotational list for professional services for environmental services contract # TS 17-Q-0025. Contract term requested is twenty four (24) months. This contract was procured through the request for qualification (RFQ) process. The recommendation is as follows:

B. Request that the Contracting Officer be authorized to approve rotational list for professional services for mechanical engineering, electrical engineering, civil engineering, geotechnical engineering, structural engineering and land surveying contract # TS 17-Q-0026. Contract term is twenty four (24) months. This contract was procured through the request for qualification (RFQ) process. The recommendation is as follows:

C. Request that the Contracting Officer be authorized to approve rotational list for professional services for architectural services contract # TS 17-Q-0027. Contract term requested is twenty four (24) months. This contract was procured through the request for qualification (RFQ) process. The recommendation is as follows:

15. Discussion and action regarding resolution authorizing the issuance of multifamily housing revenue bonds or other obligations with respect to HACEP RAD conversion program Cramer Three Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board, and authorizing other action related thereto.

16. Discussion and action regarding resolution to approve execution of documents and or agreements in support of the Blue Flame development.

D. Reports

17. (a) Secretary’s report.

* RAD update.

(b) Chief Financial Officer reports.

· Statement of revenues/expenses for July and August 2017.

· Statement of changes in net assets for July and August 2017.

(c) Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d) Public Information Update: HACEP news articles.

E. Executive (Closed) Session

18. Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session. No action and no votes will be taken in any executive session.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.