Manned Guard Provision Bournemouth

o provide security services to 2 student blocks of accommodation located in central Bournemouth. To provide security services to supported housing scheme on the Isle of Wight. To provide security services to spectrum stock including void properties, offices and depots as and when required.

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security services – manned guard provision.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Mainland England and IOW – Dorset and Hampshire.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide security services to 2 student blocks of accommodation located in central Bournemouth.
To provide security services to supported housing scheme on the Isle of Wight.
To provide security services to spectrum stock including void properties, offices and depots as and when required.

II.1.6)Common procurement vocabulary (CPV)

79713000, 79715000, 79716000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 – Security Services Student Accommodation.
The Spectrum Housing Group seeks a contractor to provide certain security services (including reception, patrolling and alarm response) for two blocks of students’ accommodation in two separate locations. One block is a 10 storey building with 400 residents and the other being a 6 storey building with 210 residents.
Security is required from 16:30 – 8:30 the following morning Monday to Thursday, and then 24 hour cover from 16:30 Friday through to 8:30 Monday morning. Cover is also required for all public holidays and three non working days between Christmas and New Year due to office close down.
The services may be varied and potential bidders are asked to provide a service that is flexible to meet our requirements.
The contracted hours will not be less than those stipulated below. Your proposal should include for the minimum baseline service provision.
Security is required from 21:30 – 8:30 the following morning Monday to Thursday, and then 24 hour cover from 21:30 Friday through to 8:30 Monday morning. Cover is also required for all public holidays and three non working days between Christmas and New Year due to office close down.
Lot 2 – Security Services.
To provide security services enhancing site or premises security by providing regular random inspections of our property. Patrol sequences are to be varied so there is no obvious pattern. A mobile patrol guard will be required to carry out regular checks on premises including void properties, offices and depots owned and managed by Spectrum Housing Group thus ensuring the safety of our stock and our property.
Lot 3 – Security Services -.
To provide security services for our Supported Housing projects on the Isle of Wight. The Foyer is an independent charity under the auspices of Medina Housing Association, which itself is part of Spectrum. The Foyer helps young persons (circa 600 since 2000), providing them with the support and stability they require on a 24/7 basis. The staff consists of 9 members and four bank project workers. The current incumbent service provider is an integral part of site management and work in partnership with the Foyer to provide night staff. Potential bidders will need to provide services that are equivalent to or better than those currently provided.
Estimated value excluding VAT:
Range: between 108 000,00 and 150 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract term is for one year with an option to extend for a further two years based on performance and annual review at end of year one.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

The Spectrum Housing Group seeks a contractor to provide certain security services (including reception, patrolling and alarm response) for two blocks of students’ accommodation in two separate locations. One block is a 10 storey building with 400 residents and the other being a 6 storey building with 210 residents.

2)Common procurement vocabulary (CPV)

79713000, 79715000, 79716000

3)Quantity or scope

Security is required from 16:30 – 8:30 the following morning Monday to Thursday, and then 24 hour cover from 16:30 Friday through to 8:30 Monday morning. Cover is also required for all public holidays and three non working days between Christmas and New Year due to office close down.
The services may be varied and potential bidders are asked to provide a service that is flexible to meet our requirements.The contracted hours will not be less than those stipulated below. Your proposal should include for the minimum baseline service provision. Security is required from 21:30 – 8:30 the following morning Monday to Thursday, and then 24 hour cover from 21:30 Friday through to 8:30 Monday morning. Cover is also required for all public holidays and three non working days between Christmas and New Year due to office close down.
Estimated value excluding VAT:
Range: between 138 000,00 and 141 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

To provide security services enhancing site or premises security by providing regular random inspections of our property including void properties, offices and depots owned and managed by the Spectrum Housing Group thus ensuring the safety of our stock and our property.

To provide security services for our Supported Housing projects on the Isle of Wight. The Foyer is an independent charity under the auspices of Medina Housing Association, which itself is part of Spectrum. The Foyer helps young persons (circa 600 since 2000), providing them with the support and stability they require on a 24/7 basis.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operators may be required to form a single legal entity for the contracting authority to contract with.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete the Contracting Authority’s pre-qualification questionnaire (PQQ), which can be obtained from the email address detailed in I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ, which can be obtained from the email address detailed in I.1. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: Please refer to the tender documentation for full details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ, which can be obtained from the email address detailed in I.1. The Contracting Authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
Please refer to the tender documentation for full details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The PQQ selection process focuses on Potential Bidders’ characteristics and suitability in principle to provide the Group requirement. The Group shall apply the objective PQQ evaluation criteria detailed in the tender documentation, in order to select a minimum of 5 Potential Bidders to proceed to the ITT stage of the Procurement. Where the Group scores any element of the Potential Bidder’s PQQ submission as a “fail” the Potential Bidder will be excluded from further participation in the Procurement process and need not be further considered by the Group to take forward to the ITT stage. Following evaluation of responses to the PQQ, Potential Bidders who exceed a pre-specified score of between 70 % and 80 % (as a consolidated weighted score) will be deemed to pre-qualify for participation in the next stage of the Procurement. However, if more than 8 Potential Bidders pre-qualify, these Potential Bidders will be ranked based upon the scores achieved in the PQQ evaluation and a short-list of the 6 highest scoring Potential Bidders will be compiled to take forward to ITT Stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

At the time of inviting, Spectrum has formed the view that TUPE may apply to the services being procured. Potential Bidders therefore need to take into account the requirements of TUPE. Potential Bidders are advised to seek independent professional advice on the effect of TUPE. Service providers must be prepared to accept all liabilities which may arise as a consequence of the application of TUPE.

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar days standstill period at the point of.
Information on the award of the contract is communicated to tenderers. If an appeal regarding the award of the.
Contract has not been successfully resolved, the Public Contracts Regulations (SI 2006 No.5) (as amended).
Provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take.
Action in the high court of England and Wales and Northern Ireland. Any such action must be brought promptly.
(generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside.
Of the award decision or order the Contracting Authority to amend any document and may award damages. If.
The contract has been entered into the Court may only award damages or, where the contract award procedures.
Have not been followed correctly, declaire the contract to be “ineffective”.

VI.4.3)Service from which information about the lodging of appeals may be obtained