General Guidelines for Travel Approval Process

Specific Travel Requirements by Travel Types Listed Above

The following are general guidelines to be considered when proposing a trip (definition above). No travel will be considered approved or connected to Keene State College and no college funds may be used or reimbursed without going through the appropriate approval process.

Designated Trip Approvers

1. Academic Group Travel: Faculty/Staff Led/Sponsored

For course-based or faculty-sponsored travel: Dean of the School through which the course is offered or where the faculty member is located. *

* Any Honors course with the prefix HNRS (only) will have its approval handled by the Associate Provost.

Important

If the trip proposer is also the trip approver for an activity/event, the trip proposer’s supervisor shall serve as the trip approver. These procedures have been put in place to protect trip leaders, trip participants and KSC.

Please note that greater travel distances and lengths of trips will take longer to flow through the approval process. Those planning a trip will need to build enough time into their planning to ensure sufficient processing time.

No later than 5 days prior to departure for travel in-state

No later than 10 days prior to departure for out of state

No later than 3 months prior to departure for international trips

Persons with disabilities are entitled to participate in the most integrated settings possible. If a trip or special program is conducted, accommodations must be offered. If the trip includes transportation for students going on a field trip, accessible transportation for students with disabilities must be offered.