Evaluation Roadmap

Following is the roadmap for PhD Thesis evaluation, after we receive a PhD Thesis.

We receive the PhD Thesis along with a consolidated soft copy of the thesis.

The supervisor submits a Panel of Examiners online.

We choose two external examiners from the list (with a consent from the Honourable Vice Chancellor).

We confirm the email address and postal address from the selected external examiners over phone (in case of examiners from India).

An email is sent to the examiners asking for consent to evaluate the thesis. A synopsis of the thesis is also sent along with.

Once we receive the consent from the examiner, the thesis is sent either in hard copy or in soft copy (as desired by the examiner). The status is updated and a confirmation mail is sent to the supervisor along with the thesis Enrolment No.

We wait for the thesis report from the examiner. The first reminder is sent after two months (60 days) from the date on which the thesis was sent. The next reminder is sent within next one month (30 days). Thereafter, reminders are sent every fifteen (15) days till we do not receive the report.

After we receive both the reports, the supervisor(s) is (are) informed accordingly.

During this process, the supervisor can track the progress of evaluation online through the Enrolment No, already provided. Please note the following time line:

Once we receive a Panel of Examiners from a supervisor, it takes about two weeks of time to get the consent from the selected examiners. However, this process may take time as we MUST wait sufficient time to the consent from an examiner. Please note that it is NOT possible to send a PhD Thesis only on the basis of verbal communication. We MUST receive a consent confirmation from an examiner before we can send a thesis.

After we send a thesis, it is really an open issue regarding when we receive a report. Some examiners send report within a month (or even less), but many take a very long time. We can only send reminders and we MUST receive a consent from a non-responding examiner that s/he can be de-allotted.

If an examiner does not respond and takes too long a time to send the report, the examiner may be cancelled BUT this decision has to be taken at the highest level.