Travel

Prior to Travel

Please note that College policy requires the RSO Advisor to travel with RSO members for any out-of-state travel

At least 3 weeks before travel commences, schedule a meeting with Leadership Center staff to discuss the travel, your budget, and any other details.

At least 1 week before leaving, one member of your RSO who you designate as the "Student Trip Coordinator" must submit a Travel Authorization Form and a copy of the trip itinerary or conference agenda to the Leadership Center

At least 1 week before leaving, every student who is traveling must fill out the Liability Waiver/Emergency Contact Information on our website. The information submitted on this form will be emailed to Leadership Center staff, your RSO Advisor, and the Student Trip Coordinator

Conference registration fees can be paid in advance using the Leadership Center's P-card (credit card).

During Travel

Keep ALL receipts. Receipts for meals must be itemized (showing what each person actually ordered to eat; not the final credit card receipt that shows total + tip) and cannot include alcohol

Reimbursement for meals cannot exceed the per diem rates set by the State of Colorado

After Travel

Within 2 weeks of returning, all student travelers who incurred travel-related expenses should fill out a Check Request Form to be reimbursed.

IMPORTANT FOR RSO ADVISORS: When a staff/faculty member plans to incur costs for traveling students (whether or not the member is traveling with the students), the member must submit a travel authorization in the name of the member and list the names of the traveling students. After travel, the staff member must complete a travel reconciliation in order to be reimbursed for expenses. Staff/faculty may NOT be reimbursed for travel via a check request form.