3. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-70, regarding a report on accepting payment at parking meters via credit cards; Awaiting Report Item Number 12-82, regarding a report on the feasibility of implementing an initiative similar to the Boston Meter program; and Awaiting Report Item Number 12-118, regarding a report on the possibility of installing "Pay by Phone" enabled meters.Referred to Transportation, Traffic & Parking Committee - Kelley

4. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-117, regarding a report on expanding the number of parking spaces in the North Point Park area.

6. Transmitting communication from Robert W. Healy, City Manager, relative to a communication from Executive Director of the Cambridge Historical Commission Charles Sullivan regarding a request from the Society for the Preservation of New England Antiquities for approval of a Preservation Restriction on the property at 10 Hollis Street.

Agenda Item No. 6A Nov 5, 2012

WHEREAS: The Society for the Preservation of New England Antiquities (DBA Historic New England, Inc.), a Massachusetts Charitable Corporation located at 141 Cambridge Street, Boston, MA and Catherine Korsgren of 10 Hollis Street, Cambridge, MA, have executed a perpetual preservation restriction agreement in order to protect the Samuel Chadwick House and its premises at 10 Hollis Street from destruction or inappropriate alterations; and

WHEREAS: The Samuel Chadwick House at 10 Hollis Street is historically and architecturally significant and worthy of preservation, as attested to by the support of the Cambridge Historical Commission; and

WHEREAS: The Massachusetts General Laws, Ch. 184, Sec. 32 provides that "...no preservation restriction... [held] by a charitable corporation or trust whose purposes include preservation of buildings or sites of historical significance... ...shall be unenforceable ... provided, ... in case of a restriction held by a charitable corporation or trust, it is approved by the mayor, or in cities having a city manager the city manager, and the city council of the city ... in which the land is situated; now therefore be it

ORDERED: That the City Council assents to the conveyance of the preservation restriction on the Samuel Chadwick House and land at 10 Hollis Street to the Society for the Preservation of New England Antiquities (DBA Historic New England, Inc.).

7. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-121, regarding a report on Cambridge joining the Compassionate Action Network as a Compassionate City.Referred to Mayor

8. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-119, regarding a report on banning DeFelice Corp. and what safety measures were taken following the incident at Spring and Fulkerson Street.

9. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-115, regarding additional information requested on accessibility and other potential barriers at polling locations.Referred to City Manager - Decker

CHARTER RIGHT
1. An application was received from Vartan Keshishan requesting permission for a curb cut at the premises numbered 13-15 Athens Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. No response has been received from the neighborhood association. [Charter Right exercised by Councillor Kelley on Applications and Petitions Number Two of Oct 22, 2012.]Adopted

2. That the Mayor and the Chair of the Government Operations and Rules Committee are requested to provide updates every other week on the status of the City Manager search process to the City Council and to work with the City's Information Technology staff to have those updates posted on the City Council website under a separate tab on the City Council's page on the City's website. [Charter Right exercised by Mayor Davis on Order Number One of Oct 22, 2012.]Adopted as Amended [Kelley voted NO]

Calendar item #2
AMENDED ORDER Nov 5, 2012 [Adopted 8-1]
COUNCILLOR KELLEY
ORDERED: That the City Manager be and hereby is requested to take the appropriate action to develop a site where all relevant documentation on the City Manager's search process will be located in one dedicated place on the City's website; said documentation to include all Government Operations and Rules meeting notices, committee reports and any updates on the process when available.

ORIGINAL ORDER Oct 22, 2012
COUNCILLOR KELLEY
WHEREAS: The status of the hiring of a new City Manager is not one that is clearly understood by all City Councillors or the general public; and
WHEREAS: Hiring a City Manager is one of the most important responsibilities the City Council has; and
WHEREAS: Having all involved parties share equal access to information about this important decision is an important part of ensuring that the hiring process is as effective as possible; now therefore be it
ORDERED: That the Mayor and the Chair of the Government Operations and Rules Committee be and hereby are requested to provide updates every other week on the status of the City Manager search process to the City Council and to work with the City's Information Technology staff to have those updates posted on the City Council website under a separate tab on the City Council's page on the City's website.

3. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-09, regarding a report on the use of coal and on Cambridge becoming coal-free. [City Manager Agenda Number One of Mar 5, 2012 Placed on Table on motion of Vice Mayor Simmons on Mar 5, 2012.]

4. Urge greater cooperation from the Cambridge Housing Authority to better serve the people of Cambridge. [Order Number Two of Apr 9, 2012 Placed on Table on motion of Vice Mayor Simmons on Apr 9, 2012.]

5. That the City Manager is requested to confer with the Community Development Department and other relevant departments in order to present to the City Council a map of Cambridge that shows, by location and by date, all of the areas where construction is and will be taking place over the coming decade. [Order Number Four of Apr 9, 2012 Placed on Table on motion of Councillor Toomey on Apr 9, 2012.]

7. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-35, which requests a report on whether there were any public safety officers that falsified their emergency medical training re-certification while employed by the City of Cambridge. [Charter Right exercised by Councillor Toomey on City Manager Agenda Number Two of May 21, 2012. Placed on Table on motion of Councillor Toomey on June 4, 2012.]

8. Transmitting communication from Robert W. Healy, City Manager, relative to Awaiting Report Item Number 12-63 regarding a report on safety issues at the intersection of Massachusetts Avenue and Vasser Street. [City Manager Number Twenty-three of July 30, 2012 Placed on Table on motion of Councillor Kelley on July 30, 2012.]

9. That the City Manager is requested to confer with relevant City staff and report back to the City Council on whether a tagging program could be implemented to notify owners of bicycles that have been removed from sign posts by the Department of Public Works and contact information for retrieval of said bicycle. [Order Number Fourteen of July 30, 2012 Placed on Table on motion of Councillor vanBeuzekom on July 30, 2012. Councillor Toomey recorded in the negative on Tabling.]

UNFINISHED BUSINESS
10. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Ordinance Committee, for a public meeting held on Oct 3, 2012 to discuss a zoning petition filed by Susan Yanow, et al to rezone from the existing Business A to Business A-1 the areas bounded by Windsor, Main Streets, Bishop Allen Drive, Columbia, Prospect and Norfolk Streets; rezone from the existing Bus. B and CRDD to a proposed new district Bus. B-3 in the area bounded by Green, Landsdowne, Magazine and Prospect Streets and Mass. Ave. define as a protected neighborhood zone the area zoned Res. C-1 and bounded by Portland, Main and Windsor Streets and a line 120 feet north of and parallel to Main Street; rezone the areas currently identified as Municipal Parking Lots along Bishop Allen Drive to a proposed new Municipal Parking District (MP).

APPLICATIONS AND PETITIONS
1. An application was received from Jeff Hirsch, 159 First Street Associates, L.P. requesting permission for a new curb cut along with the closing of three existing curb cuts at the premises numbered 159 First Street; said petition has received approval from Inspectional Services, Traffic, Parking and Transportation, Historical Commission and Public Works. Approval has been received from the neighborhood association.

2. An application was received from Curious George requesting permission for extensions for stroller parking in front of the premises numbered 1 JFK Street.

3. An application was received from The Cambridge Center for Adult Education requesting permission for a sandwich board sign in front of the premises numbered 56 Brattle Street.

4. An application was received from The Cambridge Center for Adult Education requesting permission for a sandwich board sign in front of the premises numbered 42 Brattle Street.

5. An application was received from R. J. Gourmet requesting permission for an awning at the premises numbered 441 Cambridge Street. Approval has been received from Inspectional Services, Department of Public Works, Community Development and abutters.

6. An application was received from Insomnia Cookies requesting permission for a sign at the premises numbered 65 Mount Auburn Street. Approval has been received from Inspectional Services, Department of Public Works, Community Development, Historical Commission and abutters.

RESOLUTIONS
1. Thanks to the Buckingham Browne & Nichols School for the community leadership that was demonstrated towards Cambridge Camping. Mayor Davis

2. Congratulations to Nicole (Bukowski) and Josh Neary on the birth of their son, Brady William Neary. Councillor Decker

3. Resolution on the death of Alexandre A. Adams. Councillor Maher

4. Resolution on the death of Ann M. (Caturano) Lemieux. Councillor Maher

5. Resolution on the death of Walter P. Long Jr. Councillor Maher

6. Congratulations to the Boys and Girls Clubs of Middlesex County for the excellent services they provide to children. Vice Mayor Simmons

ORDERS
1. That the City Manager is requested to confer with relevant staff to have all trees slated for removal in the Cambridge Common renovation project, to include Flagstaff Park, clearly and quickly marked as being slated for removal so that the park using public will have a clearer idea of the extent the planned renovation will have on the Cambridge Common's trees. Councillor KelleyCharter Right - Kelley

2. That the City Manager is requested to confer with the relevant City staff and provide the City Council with an electronic version, also to be posted on-line, of all bicycle enforcement actions from Jan 1, 2012 through Oct 31, 2012 to include the violation location, time, day and type of violation. Councillor Kelley

3. That the City Manager is requested to work with the appropriate City departments to update the City Council on the work that has been done on the storm and sewage drains in Huron Village and on Appleton Street and Yerxa Road with a plan to improve the street drainage. Councillor CheungWithdrawn - Cheung

4. That the City Manager is requested to confer with the appropriate departments to look into the feasibility of finding secure locations where unused or old prescription drugs could be disposed of properly and report back to the City Council. Councillor Cheung

5. That the City Manager is requested to confer with the Department of Public Works on the feasibility of installing recycling bins adjacent to trash bins and report back to the City Council. Councillor Cheung and Councillor vanBeuzekom

6. That the City Manager is requested to confer with the Law Department, the Chief Information Officer of the Information Technology Department and any other relevant departments to evaluate the feasibility of ensuring all city-sponsored committee hearing minutes are available online and report back to the City Council. Councillor Cheung and Councillor vanBeuzekom

7. That the City Manager is requested to confer with the appropriate City staff to discuss appropriate safety improvements at the intersection of Upton and Magazine Streets to ensure pedestrian safety. Councillor Toomey

COMMITTEE REPORTS
1. A communication was received from Donna P. Lopez, Interim City Clerk, transmitting a report from Councillor David P. Maher, Chair of the Government Operations and Rules Committee, for a public meeting held on Oct 24, 2012 to discuss the visioning process for the City of Cambridge and the City Manager search.

Wed, Nov 14
4:30pm The Ordinance Committee will conduct a public hearing on a zoning petition filed by Patty Chen, et al., to amend the Zoning Ordinance in Section 20.300 - Central Square Overlay District in Section 20.304.5 Use Limitations and Restrictions. This hearing to be televised. (Sullivan Chamber)

Tues, Nov 20
5:30pm The Public Safety Committee will conduct a public meeting to continue discussions on security cameras. (Sullivan Chamber)

Mon, Nov 26
5:30pm Roundtable/Working Meeting between City Council and School Committee to receive an update on the Innovation Agenda. No public comment. No votes will be taken. Meeting will not be televised. (Sullivan Chamber)

TEXT OF ORDERS
O-1 Nov 5, 2012
COUNCILLOR KELLEY
WHEREAS: Trees are a valuable, much appreciated and diminishing resource throughout Cambridge; and
WHEREAS: During various public space renovation projects, existing trees might need to be removed or significantly trimmed; and
WHEREAS: Many trees on public spaces may not require a state-mandated shade tree removal hearing prior to removal; and
WHEREAS: The Cambridge Common renovation project plans to remove close to one hundred significantly sized trees; and
WHEREAS: There has been no tree hearing for these trees nor is there any clear indication on the Cambridge Common or readily available online to help people determine which trees will be removed; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with relevant staff to have all trees slated for removal in the Cambridge Common renovation project, to include Flagstaff Park, clearly and quickly marked as being slated for removal so that the park using public will have a clearer idea of the extent the planned renovation will have on the Cambridge Common's trees; and be it further
ORDERED: That the City Manager be and hereby is requested to confer with relevant city staff to develop a policy of marking trees slated for removal during public projects as early as possible during the public process associated with those projects so that people can better understand how the projects would impact Cambridge's tree cover.

O-2 Nov 5, 2012
COUNCILLOR KELLEY
WHEREAS: Bicycling is an important method of transportation in Cambridge; and
WHEREAS: Bicycle enforcement is one tool Cambridge has to help make cycling as safe as possible; and
WHEREAS: The effectiveness of enforcement in making biking safer is partly determined by the type, location and time of relevant enforcement; and
WHEREAS: This enforcement information is collected on a Cambridge-specific ticket and is not available in any fashion for the general public to assess enforcement efforts or provide input on how enforcement efforts could be tailored to make biking safer, such as focusing on use of lights at night, bicycling the wrong way or running particularly problematic red lights; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the relevant City staff and provide the City Council with an electronic version, also to be posted on-line, of all bicycle enforcement actions from Jan 1, 2012 through Oct 31, 2012 to include the violation location, time, day and type of violation.

O-3 Nov 5, 2012
COUNCILLOR CHEUNG
WHEREAS: It has come to the attention of the City Council that flooding has occurred in Huron Village and on Appleton Street and Yerxa Road following work that has been done on the storm and sewage drains; and
WHEREAS: It was reported that backyards and basements in these areas were significantly damaged due to flooding as a result of the inadequate drainage; now therefore be it
ORDERED: That the City Manager be and hereby is requested to work with the appropriate City departments to update the City Council on the work that has been done with a plan to improve the street drainage.

O-4 Nov 5, 2012
COUNCILLOR CHEUNG
WHEREAS: It has come to the attention of the City Council that additional locations to dispose of expired or unused medications in order to keep them out of the environment would be beneficial for the community; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate departments to look into the feasibility of finding secure locations where unused or old prescription drugs could be disposed of properly and report back to the City Council.

O-5 Nov 5, 2012
COUNCILLOR CHEUNG
COUNCILLOR VANBEUZEKOM
WHEREAS: Recycling is a public good that helps keep our city's streets, parks and sidewalks clean and should be encouraged among residents to turn waste into sustainable resources; and
WHEREAS: The Department of Public Works has installed an estimated 75 municipal recycling bins across the city; and
WHEREAS: Cambridge welcomes approximately 7 million visitors per year and approximately 36,000 college students; and
WHEREAS: Residents might be more inclined to recycle if a recycling bin were installed adjacent to each trash receptacle in the city; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Department of Public Works on the feasibility of installing recycling bins adjacent to trash bins and report back to the City Council.

O-6 Nov 5, 2012
COUNCILLOR CHEUNG
COUNCILLOR VANBEUZEKOM
WHEREAS: The option to view all city sponsored committee minutes online is increasingly in demand for residents to remain civically engaged and informed on the proceedings of their municipal government; and
WHEREAS: Minutes of some committee hearings are only available through a public records request through the Law Department for a fee; and
WHEREAS: Granting residents, property owners and the media the ability to view the minutes of city-sponsored committee hearings online such as the E-gov Committee, most of which are held during the day, is a key component to building on Cambridge's record of government transparency and accessibility; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the Law Department, the Chief Information Officer of the Information Technology Department and any other relevant departments to evaluate the feasibility of ensuring all city-sponsored committee hearing minutes are available online and report back to the City Council.

O-7 Nov 5, 2012
COUNCILLOR TOOMEY
WHEREAS: It has come to the attention of the City Council that the intersection of Upton and Magazine Streets present a difficult crossing environment; and
WHEREAS: This is a common route for children walking to school; now therefore be it
ORDERED: That the City Manager be and hereby is requested to confer with the appropriate City staff to discuss appropriate safety improvements at this intersection to ensure pedestrian safety and to report back to the City Council.

TEXT OF COMMITTEE REPORTSCommittee Report #1
The Government Operations and Rules Committee, a committee of the whole on issues relating to the selection of a City Manager, held a public meeting on Wed, Oct 24, 2012 beginning at 5:37pm in the Sullivan Chamber.

The purpose of the meeting was to discuss the visioning process for the City of Cambridge and the City Manager search.

Councillor Maher informed the committee of the remote participation of Mayor Davis and the rules by which this request was granted. Councillor Maher announced that there is a quorum of the City Council, including the chair of the Committee, physically present in the meeting. He stated that he had been notified, prior to the meeting, that Mayor Davis desired to participate remotely in the Government Operations and Rules Committee meeting and has identified the reason for and the facts supporting her request. Councillor Maher announced that as chair of the Government Operations and Rules Committee, he has determined that because Mayor Davis' physical presence at the meeting is unreasonably difficult due to personal illness that Mayor Davis will remotely participate in the meeting and is in attendance at the meeting via teleconferencing. This information must be recorded in the minutes of the meeting.

The chair asked the Mayor Davis to state for the record that the proceedings are clearly audible to her and he announced that Mayor Davis is clearly audible to both the City Council and the public.

Councillor Maher announced that all votes taken at the meeting must be by roll call vote.

Mr. Brandon notified the committee that he will be recording the meeting.

Councillor Maher convened the meeting and explained the purpose. He spoke of the pathways that were discussed at the previous committee meeting. He stated the desire the committee expressed for an in-depth visioning process followed by a search for new City Manager. He stated that he has attempted to lay out some topics that should be discussed and reviewed. He submitted an Agenda for the meeting (ATTACHMENT A). He stated that there are two avenues the City Council can take to select a consultant. The first option is an Invitation for Bids (IFB) and the second is a General Services Administration (GSA) Approved Vendor. Councillor Maher asked the City Manager to outline the IFB and GSA Approved Vendor avenues to the committee.

Mr. Healy stated that under the IFB process, pursuant to Chapter 30B, the state statute for procurement of goods and services in excess of $25,000, there must be a competitive bidding process in which the scope of services is to be described. He stated that this should be the primary task at hand. He stated that this process will add to the timeline because the bid must be advertised and then a reasonable time must be allowed for competitors to prepare bids. He stated that there is a 3-4 month process from the date of the advertisement of the bid. The GSA Approved Vendor option would allow some time savings whereby Chapter 30B in 2010 was amended to include pre-qualified contractors in multiple categories. Choosing this option would be a time-saving benefit. Mr. Healy stated that this process, in his opinion, will exceed $25,000 and would most likely fall within the six-figure category. He stated that the School Committee did an IFB for the last superintendent search but it was only
for the search process. He stated that the City Council's intent is much more comprehensive than just developing the profile of the candidate for City Manager; it is helping develop a comprehensive visioning for the future of our City.

Mr. Healy stated that 3-4 months is a good turnaround estimate for the IFB process. Councillor vanBeuzekom asked Mr. Healy to estimate what the time period would be to prepare the specifications. Mr. Healy stated that it depends on how much the City Council wants to be involved in the terms that would be included. He offered that there are details in the specifications that he can work on such as a draft or proposed model for City Council consideration. He stated that the timeline depends on how quickly the City Council can have consensus. He stated that if the GSA Approved Vendor is used, that person could be on board as early as January. If an IFB was utilized, it would be more like February or March, 2013. Councillor vanBeuzekom stated that she would like to see this done as quickly as possible.

Mayor Davis stated that as it relates to the visioning process, she would like the public to be fully engaged. She stated that the consultants would have a good idea of the timeframe. She stated that starting fast is not as important as starting at the right time. January and February is not a good time got public participation due to the winter months.

Councillor Maher questioned Mr. Healy regarding the IFP process. He stated that with the IFP, the City Council would have to develop the scope of services. As it relates to the GSA option, Councillor Maher asked if the City Council could interview a potential consultant and explain what they would like to see in the process and ask that the vendor submit a proposal to the City Council. Mr. Healy stated that there needs to be basic guidelines for the vendor. They may then be able to help with developing the concept and give input to make it a better scope of services for the City Council. He noted that it is appropriate to have discussions before the price proposal is accepted.

Councillor Kelley stated that in setting out the scope of work for a GSA Approved Vendor, the City Council should not have to worry about getting public input. Mr. Healy affirmed that there does not need to be a community process to perform the scope of services. Councillor Kelley stated that there is no reason to delay what the scope of services should be. Mr. Healy stated that there are limitations to what the City can access but there are sets of services particular to information technology, homeland security, etc. that have been opened up to cities and towns. He stated that strategic planning may fall within a set of services.

Mayor Davis stated that it seems as if the City Council should have the benefit of some sort of standard of idea of what kind of focus there should be. She would like to have an idea of models that have worked in other places and then build on that foundation. Mr. Healy stated that there are very few examples of the process as described. He noted that there are a few models regarding the visioning process. He stated that he does not know of any that have occurred in Massachusetts that would fit the script that the City Council would like to use in the process. He stated that it is relatively easy to lay out the scope of services and that it is not that complicated. Mayor Davis stated that there are models nationally and offered to gather information materials that speak to the processes.

Councillor Maher asked Mr. Healy regarding his research gathered from the International City Managers Association (ICMA). He noted that one issue that was raised at the last meeting was the question of consultants who perform visioning as well as searches. Mr. Healy stated that his inclination from the beginning is that a consultant will perform a community profile, a profile of the ideal candidate along with impending issues. This is different than a visioning process. He stated that a consultant would be hired for the visioning aspect and that a search firm would be utilized for the search. Regarding keeping the public informed in a thoughtful way, Councillor Maher stated that there should be information on-line through dedicated links. He questioned the idea of building civic engagement via the web. He stated that he knows that Mr. Healy has had initial conversations with companies regarding civic engagement via the web but his own research suggests that this does not seem to be
the best way to gather information from the public.

Councillor Kelley clarified his idea of a timeline. He stated that with the IFB or GSA avenue, there could be a January or March start date for community visioning. He stated that he would expect that the search firm has to be given information on what the committee is looking for but that could take many months. It would be useful to see a timeline where all the pieces happen and what might be overlapping in terms of work. Mr. Healy explained the visioning process, as he understands the City Council's concept, would take 6-9 months. He stated that it could potentially start in January and conclude in September. If a search firm is working concurrently with the visioning process, which could take 4-6 months, the committee is looking at the year 2014. He stated that within this timeframe, the soonest the search firm, potential candidates and/or finalists would be before the City Council would be mid-2014. This is if the visioning process is to be as thorough as he believes the
committee would like it to be. Councillor Kelley stated that that is something that needs to be seen on a calendar. He stated that he does not disagree with Mr. Healy's reasoning but he thinks that it needs to be clear.

Councillor Reeves stated that he would love to know if there is consensus on whether the search and candidates would be completed prior to Mr. Healy's retirement. He stated that he assumed that the City Council had a two-year term to accomplish this goal. He noted that the 2014 timeline is concerning to him. He stated that, in his opinion this is a proposition that is not ideal. He stated that the community profile piece has become more of a visioning process which in his experience does not yield some great new view and he is not sure what the committee gets will be worth the time. He stated that he would want some sort of profile of the City and the City Council and he does not know that the visioning process is going to yield a desire for a uniquely different skill set. He stated that a lot of eggs are going into vision pile that might not be all that necessary to the task at hand. He noted that it will help him if others weigh in on their idea of timing and that it is not at all
what he imagined. He does not believe the timeline is good planning.

Councillor Cheung stated that he wants a visioning process but he believes that people interpret visioning differently. He would like to have criteria in the visioning aspect.

Councillor Decker is disappointed that she will not be here to select the next City Manager. She believes the visioning process is a way to harness and respond to people who have re-engaged in life in Cambridge. She stated that over the past summer there was an emergence of civic engagement that she has not previously witnessed. She stated that Councillors do not ever intend to disappoint or confuse the public and there is distrust towards the City Council as it relates to development. Poor communication, she believes, is where that stems from. She stated that she has seen the opportunity for the community to come together and have a self-reflecting process. She knows that there are challenges but she suggested the potential of using multiple vendors. She stated the advantages of working in partnership with local and national vendors to maximize how to reach people. She stated that if this is done, the next City Manager will have no surprises regarding the community and
expectations. She stated that she has a number of stakeholders that she feels should be involved in this process. To have a short timeline requires nine City Councillors to decide that committee work is secondary and that it is necessary to have all hands on deck. She believes that is a challenge due to other responsibilities that each City Councillor may have. She believes absent of that, an artificial timeline is being created for a shorter timeframe.

Councillor Maher stated that this is a great opportunity for an in-depth outreach effort. He stated that Councillor Kelley sent an e-mail to him at one of the previous meetings regarding the City Council knowing where we are going. He stated that doing a fairly large number of stakeholder interviews (university leadership, business community, school leadership, focus groups, neighborhood representatives, city employees, public housing residents, student bodies within the community) citizen engagement surveys, and an analysis and report could be used as tools to help in the eventual recruitment of a City Manager. Councillor Maher stated that Cambridge is a City at a crossroad and that it would be helpful to do a good visioning process. He believes that the City Council has to come up with a draft scope of services, either via IFB or GSA. This has to be laid out so that a rough timeline can be drafted.

Councillor Reeves stated that he thinks Harvard has made many mistakes in Allston. He stated that the University Relations Committee is planning to visit each campus by December. He is concerned about the issue of timing. Maybe the visioning could be separate from hiring but it does need to be informed by it. He would like to have more thought to consideration of the visioning or the certainty that the search could begin. He is not confident that they will come out with a vision that is completely new or different. He does agree that the city is at a crossroads. He stated that community participation is important but that the timeframe is far too long.

Mayor Davis stated that she was remembering the processes of the School Department Superintendent searches. She stated that there were period of time where an existing person in the administration took on the leadership role while the search process was ongoing. She stated that she does not feel the same sense of urgency as Councillor Reeves. She stated that the city is not ill-served if there is a period of time when a new City Manager is not in place when the current City Manager retires.

Councillor Kelley stated that it is imperative to know what the City Council is doing and why they are doing it. He stated that if it takes more meetings then that is fine but currently he is floundering with the timeframe and he is uncomfortable with that.

Councillor vanBeuzekom stated that she believes that the vision of where the city needs to be is the job of the City Council. She noted that the skills are not really going to change regarding what the vision of the city is. There should be conversations of what skills are wanted or needed.

Councillor Maher stated that the final step is asking what should be the next step. He suggested the next step is to take time to draft scope of services or an outline of what this might look like with some rough timeline attached. He believes that Councillor Kelley is correct regarding a timeline but suggested looking at what one process might take and then look at what the community outreach aspects would be and then bring that information back to the committee. He believes that three weeks is a fair timeframe to accomplish this goal. He stated that at the same time, outreach to vendors should be conducted. Regarding the IFB process, he questioned if the committee is restricted from reaching out to the principals? Mr. Healy stated with the IFB process, you cannot reach out to vendors. He stated that he would research that aspect within the GSA process.

Councillor Kelley questioned Mr. Healy regarding his opinion as to the upside and downside of going from a permanent City Manager to a temporary City Manager or a permanent City Manager to an Interim City Manager. He asked if there would be any difference. Mr. Healy stated that there would not be any difference in his opinion. He stated that the interim person must be a department head within the city and that it is necessary that the continuity of personnel exists so that the rating agencies would not have a problem with an Interim City Manager. Councillor Kelley stated that along lines of staffing, he assumes an Interim City Manager has the same appointment authority as the permanent City Manager. Mr. Healy responded in the affirmative per Chapter 43.

Councillor Maher stated that he is in receipt of a communication from Vice Mayor Simmons, who was unable to attend the meeting. The communication is attached as (ATTACHMENT B).

Councillor Maher opened the meeting to the public for comment at 6:42pm.

Michael Brandon suggested that the City Council televise the meetings given the importance of the subject. He suggested that these meetings be live streamed and archived on the City Council website as it would be advantageous to the public. He noted that evening meetings are good. He suggested that documents submitted at meetings, agendas for upcoming meetings, materials that are provided should be available on the website. He stated that public engagement, outreach and transparency are good points of contained in Vice Mayor Simmons' communication. He spoke of the School Department search communication. He stated that six months have elapsed. He stated that the City Council might want to look at the idea of creating a citizen search advisory committee.

No one else appeared in public comment and on a motion of the chair public comment was closed.

Councillor Maher asked the City Councillors to submit any lists of stakeholders that they would like to see involved in the process forwarded to his attention. He noted for public clarification that the City Council is in the early stages of developing a process. We have yet to launch a formal process. He stated that the process will be transparent and open and one that will have plenty of public involvement.

Councillor vanBeuzekom stated that the scope of services for visioning can be started. She stated her belief that much of the visioning work can be done in-house.

Councillor Reeves would like the record to reflect that there were eight City Councillors present, with one being present remotely, and the ninth City Councillor wrote an extensive letter. He wanted to make it clear that this matter has the full attention of the City Council.

Councillor Maher thanked all present for their attendance.

At 6:56pm, Councillor Toomey made a motion to adjourn the meeting and the roll was called and resulted as follows:
YEAS: Councillors Cheung, Decker, Kelley, Maher, Reeves, Toomey and vanBeuzekom and Mayor Davis - 8
NAYS: None - 0
ABSENT: Vice Mayor Simmons - 1
and the motion to adjourn - Carried.

For the Committee,
Councillor David P. Maher, Chair,

AWAITING REPORT LIST
12-02. Report from the City Manager:
RE: report on the repair of all street lights that are not working in Cambridge.
Vice Mayor Simmons and Full Membership 01/23/12 (O-1)

12-08. Report from the City Manager:
RE: report on instituting a ban on plastic bags.
Councillor Decker, Councillor vanBeuzekom and Full Membership 01/23/12 (O-10)

12-20. Report from the City Manager:
RE: report on what steps the City will take to help the general public keep track of awaiting maintenance issues on things like park equipment, graffiti, sidewalks, etc.
Councillor Kelley, Councillor Decker, Councillor Cheung, Mayor Davis, Councillor Maher, Vice Mayor Simmons & Councillor Toomey 02/13/12 (O-4)

12-29. Report from the City Manager:
RE: report on the no left turn on the Cambridge Common and to remove the bicycle prohibition on certain streets, such as Whittemore Avenue. Referred back for additional information on 3/5/2012.
Councillor Kelley 02/13/12 (O-17)

12-54. Report from the City Manager:
RE: report on how to establish an Community Choice Aggregation Network which will engage in electricity procurement for the entire City of Cambridge.
Councillor vanBeuzekom and Full Membership 04/23/12 (O-9)

12-64. Report from the City Manager:
RE: report on current status of the Inlet Bridge and what steps the City can take to ensure that agreements with the Commonwealth are upheld.
Councillor Toomey and Full Membership 05/21/12 (O-1)

12-65. Report from the City Manager:
RE: report on an explanation as the when the main library will be open on Sundays.
Councillor vanBeuzekom, Councillor Cheung, Mayor Davis, Councillor Decker, Councillor Maher, Councillor Reeves, Vice Mayor Simmons & Councillor Toomey 05/21/12 (O-2)

12-67. Report from the City Manager:
RE: report on implementing a ban on trucks transporting hazardous materials through the City.
Councillor Cheung 05/21/12 (O-5)

12-72. Report from the City Manager:
RE: report on how increases in student loans might impact Cambridge students.
Councillor Cheung and Full Membership 06/04/12 (O-11)

12-74. Report from the City Manager:
RE: report on the feasibility of expanding the barbeque pilot program in parks throughout Cambridge.
Councillor Cheung and Full Membership 06/04/12 (O-13)

12-75. Report from the City Manager: See Mgr #5
RE: report on the feasibility of providing a map of long term parking spots for rent on the city website.
Councillor Cheung and Full Membership 06/04/12 (O-16)

12-78. Report from the City Manager:
RE: report on expanding the number of Cambridge parks/playing fields with public toilets. Referred back to the City Manager on 6/18/12 on motion of Councillor Kelley.
Councillor vanBeuzekom and Full Membership 06/11/12 (O-5)

12-81. Report from the City Manager:
RE: report on meeting with No. Mass Avenue neighbors, businesses and neighborhood groups about whether additional alterations to the median strip would be appropriate.
Councillor Kelley and Full Membership 06/11/12 (O-9)

12-82. Report from the City Manager:
RE: report on the feasibility of implementing an initiative similar to the Boston Meter Program.
Councillor Cheung and Full Membership 06/11/12 (O-11)

12-85. Report from the City Manager:
RE: report on installing security cameras in the Donnelly Field area.
Councillor Toomey and Full Membership 06/11/12 (O-14)

12-87. Report from the City Manager:
RE: report on the potential uses of the Foundry Building.
Councillor Toomey 06/04/12 (O-19)

12-88. Report from the City Manager:
RE: report on how the City plans to maintain grade separated bikeways and keep them free from sand, branches and other debris.
Councillor Kelley and Full Membership 06/11/12 (O-7)

12-89. Report from the City Manager:
RE: report on the feasibility of implementing speed-control measures at the corner of Tremont Street and Gardner Road.
Vice Mayor Simmons, Councillor Cheung and Full Membership 07/30/12 (O-2)

12-90. Report from the City Manager:
RE: report on Executive Session to discuss lawsuits.
Councillor Reeves and Full Membership 07/30/12 (O-5)

12-91. Report from the City Manager:
RE: report on the installation of lower and decorative lighting along Cardinal Medeiros Avenue.
Councillor Toomey and Full Membership 07/30/12 (O-6)

12-99. Report from the City Manager:
RE: report on statistical information regarding enforcement citations for loud motorcycle mufflers, car radios and the City's plan to address these issues.
Councillor Kelley and Full Membership 07/30/12 (O-16)

12-102. Report from the City Manager:
RE: report on how sequestration would effect municipal finances and the finances of human services organizations that partner with the City.
Councillor Cheung and Full Membership 07/30/12 (O-30)

12-103. Report from the City Manager:
RE: report with a short summary on how CDBG grants have been used over the past few years in the City, with a list of completed projects, jobs created and the overall impact on the community.
Councillor Cheung and Full Membership 07/30/12 (O-31)

12-104. Report from the City Manager:
RE: report on data requested on the Andrews Petition during an Ordinance Committee hearing last term that has not yet been received.
Councillor Cheung and Full Membership 07/30/12 (O-34)

12-105. Report from the City Manager:
RE: report on answering questions regarding the Foundry Building in order to move the community process forward.
Councillor Cheung & Councillor Toomey 07/30/12 (O-35)

12-107. Report from the City Manager:
RE: report on the number of Cambridge residents that are working as part of organized labor on development projects along with the percentage of minority and women members and what sort of communication takes place with the Rindge School of Technical Arts and local Unions.
Councillor Toomey and Full Membership 09/10/12 (O-14)

12-108. Report from the City Manager:
RE: report on applying and participating in the Cities of Services program.
Councillor Cheung and Full Membership 09/10/12 (O-19)

12-109. Report from the City Manager:
RE: report on what strategies other cities have used to dissuade land-banking.
Councillor Cheung and Full Membership 09/10/12 (O-21)

12-110. Report from the City Manager:
RE: report on the status of 2 Mt. Auburn Street.
Vice Mayor Simmons and Full Membership 09/10/12 (O-23)

12-111. Report from the City Manager:
RE: report on improving pedestrian safety on Western Avenue at Kinnaird and Pleasant Streets.
Councillor vanBeuzekom and Full Membership 09/10/12 (O-24)

12-112. Report from the City Manager:
RE: report on specific data that compares the actual energy efficiency for the City Hall Annex.
Councillor vanBeuzekom and Full Membership 09/10/12 (O-25)

12-115. Report from the City Manager: See Mgr #9
RE: report on making accommodations for voters when elevators are not working or there are other barriers at polling locations on election days. Referred back for additional information by Councillor Decker on 10/22/2012.
Councillor Decker, Mayor Davis, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 09/24/12 (O-6)

12-117. Report from the City Manager: See Mgr #4
RE: report on the possibility of expanding the number of residential and meter spaces at the North Point Park.
Councillor Maher, Mayor Davis, Councillor Decker, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 09/24/12 (O-9)

12-119. Report from the City Manager: See Mgr #8
RE: report on banning DeFelice Corp. as a contractor on further work with the City and on the damaged gas pipe and safety measures that took place following the incident at Spring and Fulkerson Street caused by DeFelice Corp.
Councillor Toomey 09/24/12 (O-15)

12-121. Report from the City Manager: See Mgr #7
RE: report on Cambridge joining the Compassionate Action Network as a Compassionate City.
Mayor Davis 10/15/12 (O-5)

12-122. Report from the City Manager:
RE: report on how city construction projects are scoped, contracted out and managed so that hazards in project fill, park equipment or other areas are not likely to be created as the equipment gets used or as soil gets compacted or as erosion or frost heaves or other environmental factors alter park topography.
Councillor Kelley, Councillor Cheung, Mayor Davis, Councillor Maher, Councillor Reeves, Vice Mayor Simmons, Councillor Toomey & Councillor vanBeuzekom 10/22/12 (O-2)