ScubaJam Virginia
ScubaJam Virginia
Agenda for Committee Meeting
Monday, May 21, 2012
I. Meeting Called to Order
II. Attendees: Chip Earle, Mike Engiles, Joe Dubose, Priscilla Joyner, Judy Ford
Via Audio conference: Peyton Williams
III. Regrets: Chuck Burkett, Jim McNeil, Tom Burns
IV. Reading & Approval of the Minutes from April 2012 completed
V. Committee reports
i. Treasurer’s Report –
i. Purchased acrylic brochure holders for dive shop displays
ii. One support check from The Dive Shop, Richmond to be deposited
ii. Administration and Budget –
i. Budget – no changes
ii. Admin – brochure and placards are on dropbox in pdf and publisher
format. We will distribute these this evening.
iii. Marketing –
i. Sponsors – reviewed which ones are confirmed.
ii. Website status –Chip will try touch base with Chuck this week.
iii. BSA updates – Mike feels like the word is out, we need to close in on
getting online registration up and running.
iv. Program & Events –
i. Steve wants to use DPV for AOW youth, possibly age restriction to be
set at 12.
ii. Activity w/ poker chips is now called “Treasure Hunt”.
iii. Scavenger hunt – Judy and Steve have hundreds of photo shots of
partial pieces of underwater items at lake. We could print 12, laminate
them and arrange a Scavenger Hunt where participants find these and
give details of what/where they are.
iv. Judy and Steve have a screen on their compound for demos.
v. DAN is committed to have a booth at SJ. Mike will touch base with Sam
to double check.
vi. Judy spoke with SeaLife at Baltimore. Mike will go through his contact at
SeaLife to see if we can get some cameras donated for use. It would be
nice if we could give away a Reef Mini Camera, if we could get one
donated. This year we will have a camera table where we can download
participants pics and give cd of photos right away to them. Alternatively,
participants can use their own thumb drive if they want.
vii. Its time to start securing outside folks for assistance w/ programs.
viii. ROV kits – how can we get some and see if any crews want to build over
the w/e. Judy will look into.
VI. Old Business
ScubaJam Virginia
i. Conference Calls – we now have a USB microphone/speakerphone for the
monthly meetings. This should make communications more audible and user
friendly. The call number is: 855-233-5754. Mtg No 2794376307.
ii. Update on submission of event details to Scouting Magazine (postpone til
next mtg when Chuck can comment)
VII. New Business
i. Communication – current documents now on google docs.
ii. Sponsorship – develop a divide and conquer plan for contacting shops tonight.
iii. Policies – review 2012 leadership document (on google docs), note changes
for correction by next meeting
iv. Marketing –
i. Rooster.com – need to launch FB campaign.
v. Registration – Discuss Suggested times: Friday 2-8:30pm (followed by cracker
barrel) 9:30-10pm (anyone arriving during cracker barrel); Saturday 7-10 am.
VIII. Announcements - none
IX. Next Meeting: June 18, 2012 at 6:30 pm at The Dive Shop, Richmond
X. Adjourn