Posts Tagged ‘visuals’

To survive growing up on a remote cattle ranch in the middle of Wyoming, there were hard skills to learn if I wanted to survive. I needed to be scrappy, gritty, and tenacious. If I wasn’t keeping an eye out for rattle snakes, I was avoiding horned bulls from charging my horse as I tried to cut them from a herd of cows.

I learned many important life lessons on that ranch, not the least is that it takes hard work, sweat, and mental toughness to get to the top and stay there. I took many of those lessons with me into the FBI as an undercover and counterintelligence agent for 24 years.

Here are 10 hard skills to learn that will last you a lifetime:

1. Hunt The Good Stuff

Positive thinkers are not optimists. Positive thinkers believe they will prevail in their circumstances rather than believing their circumstances will change; optimists believe their circumstances will eventually change for the better.

FBI Agents are not optimists who hope or expect an arrest to go without a hitch—instead, they prepare for the worst and practice ahead of time.

When they do come across adversity, they don’t wait and hope things will change for the better. They adapt quickly to the new situation and remain flexible by choosing to remain positive so that they will find a solution.

TIP: The greatest mental toughness tool we have is our ability to choose one thought over another.

2. Become Emotionally Competent

We all know lots of people who are intelligent, but they are not necessarily competent. If you can’t empathize with other people, you will never develop the emotional skills needed to get along with them.

As an FBI agent, I learned that empathy is not feeling sorry for others; it is relating to what others feel. Empathy helped create a team spirit within our squad and motivated agents to try harder.

As a leader or entrepreneur, you need to develop empathy to become a leader who can push people beyond their own apathy and to think about something bigger than themselves.

Emotional competency also requires you to develop the skills necessary to communicate accurately with people. This includes understanding the importance of both verbal and non-verbal cues.

TIP: You can have the greatest ideas in the world, but if you can’t explain them to others, you will never be anything more than an educated loser.

3. Know What Makes You Tick

Successful people spend their time thinking about what they want to do and how to make it happen. They know what is important to them; they have a vision and a set of goals to get them there.

In other words, it’s hitting your stride because you’ve found what makes you tick. The FBI only hires second career professionals because they want to know that the individual is making a deliberate and well thought-out move from their first successful career into their second with the FBI.

It doesn’t always take talent to meet goals. Instead, success needs flow. Flow is described as a state of deep absorption in the activity during which performance seems to happen effortlessly and automatically.

According to psychologist Mihály Csíkszentmihályi, flow happens when a person’s skills are fully involved in overcoming a challenge so it acts as a catalyst for learning new skills and increasing challenges.

4.Have The Confidence To Fail

Unfortunately, most of us fear failure so much that we shuffle along in life until we accidentally stumble onto something at which we are good. Success can be very misleading because often it is not what really fuels us. It is a success that is based in complacency because we are too scared of failure to pursue the type of work that would provide value and meaning.

It takes confidence to look failure in the face and keep moving forward because if we are confident in ourselves and our ability, we look at failure as part of the fine-tuning process.

Most of my FBI investigations met many failures as I continually looked for the soft underbelly of the puzzle in front of me. Each failure educated me more about how to keep moving forward to solve the investigation.

TIP: The way in which you deal with failure determines how you will achieve success.

5. Identify Self-Limiting Beliefs

A British psychologist proved that our memory is not always reliable.Instead, we extract the gist of the experience and store it in ways that makes the most sense to us. That’s why different people witnessing the same event often have different versions.

We already know that we are biased toward anything that confirms our own beliefs, but it’s important for you to realize that your brain has its own built-in confirmation bias. This means it stores information that is consistent with your own beliefs, values, and self-image.

For example, if you have low self-esteem, your brain tends to store information which confirms your lack of confidence. That will be all you remember about a specific event.

TIP: When you have doubts about your abilities and have self-limiting beliefs about what you can do in life, never rely on memory to give you accurace feedback, especially if the feedback is negative.

6. Stretch Toward Peak Performance

Unless you know your limits, you will not be able to prepare either your mind or your body to move past them. To move toward peak performance, you need to stretch your current skill level—but not so hard that you want to give up.

At the FBI Academy, if coaches didn’t push every agent past their comfort zone every day they weren’t doing their job.

Experts agree that this magic stretch is 4% greater than our skill. Anything more will discourage you from trying harder; anything less will not push you hard enough to move forward. However, its important to keep that continual tension between stretch and skill if we want to move toward our peak performance.

7. Manage Time Wisely

Find a system that works for you and stick to it. Not everyone is a morning person, so perhaps you’re most alert after you’ve exercised or taken a nap. The idea is to schedule the tasks that take the most energy for when your brain is fresh and alert.

Visuals are laden with information. They provide color, shape, size, context, etc. Since they take less energy than words, they are efficient ways for the brain to process information.

TIP: Grab a pen and paper and write down your prioritized projects for the day. This saves your brain from the need to recall and review each one. Save your energy for getting those tasks done!

8. Use Positive Self-Talk

The internal conversations we have with ourselves, called self-talk, can go on for days, and sometimes through our nights as well. Many of us know how vicious that inner critic can be. Often, we are harder on ourselves than we are on others. It’s not because we want to be, it’s because we don’t know how to manage our negative self-talk.

Energy follows attention—wherever your attention is focused, your energy will follow. If your inner critic is beating you up about a failure, your failing will be the one thing you focus on.

TIP: The way you treat yourself sets the standard for others

9. Make Room For Your Emotions

Mental toughness is managing our emotions in ways that will set us up for success. Instead of denying uncomfortable emotions, acknowledge them.

Researcher David Rock believes that labeling our negative emotions is an effective way of short circuiting their hold over us. So give your inner critic a name or call it out for what it really is—jealousy, insecurity, fear, etc.

You can keep the name in your head, but Rock believes that when you speak it, it activates a more robust short circuit to help break the emotional hold.

TIP: Destroy negative thoughts when they first show up and are at their weakest.

10. Find Your Tribe

Sebastian Junger wrote in his book, “Tribe”—“We have a strong instinct to belong to small groups defined by clear purpose and understanding–tribes.”

The FBI Academy created a tribe when they refused to let new agents leave for the first several weeks. We grew to depend upon each other and it was habit that we took with us into the field as we looked out for fellow agents

When you are a member of a tribe, you have an acute sense of belonging—you feel accepted and safe when things go wrong. Many of us are lucky enough to feel that our biological families are our tribe, but usually tribes are founded around groups of people with shared values, ideas, and experiences.

In the competitive world of business, it is not always easy to feel safe and accepted. When things go wrong, you fear losing your company, your job, and maybe even your health.

When I was deeply involved in an investigation, I had a hard time getting more organized. My workouts and journal writing would be among the first victims of my busy schedule. Then time for maintaining friendships was the next to go, and finally, no time for reading either.

I spent years thinking this was a normal reaction if I wanted to do everything in my power to stop the activities of criminals. I accepted the fact that a demanding job required trade-offs in the rest of my life.

Randi Zuckerberg called it the entrepreneur’s dilemma: “Maintaining friendships. Building a great company. Spending time w/family. Staying fit. Getting sleep. Pick 3.” To be successful, you must make sacrifices. Big ones.

As a business owner and entrepreneur, you wear multiple hats to get everything done. This means you must efficiently manage your time so you won’t get distracted, lose focus, and waste precious energy.

We have all struggled with maintaining a life-work balance because we really do want to have both a healthy private life and a successful professional career. We’ve tried all of those time-management tips about how to structure a to-do list, but it still doesn’t eliminate the problem.

And this is why:

Time management is more than just work-life balance. The way you successfully manage your time is less about a packed schedule and more about a clear and organized mind.

Here is what brain science says about getting more organized:

1. MANAGE YOUR TIME BY PRIORITIZING INFORMATION SO YOU CAN MAKE BETTER DECISIONS

Just like a computer can get constipated with too many jobs coming in at once, our brain reacts in much the same way.

Your brain uses energy like every other part of your body: a typical person’s brain uses approximately 10.8 calories every hour. Since your brain is drained of power as you use it, this explains why it’s easy to get distracted when you’re tired or hungry.

Your best thinking lasts for a limited time. It’s good for a sprint but it cannot take you through the day at the same pace.

What this means for you:

When confronted with chaos or bottlenecks, prioritize the information. This simple act actually frees up your brain’s energy so it has more space for other information and getting more organized. Otherwise, you will end feeling overwhelmed when you cannot see a way to get through your day’s work.

2. MANAGE YOUR TIME BY BEING WISE IN HOW YOU SPLIT YOUR ATTENTION

It is possible to juggle several things at once, but remember, the only way to do multiple mental tasks, if accuracy is important, is by doing them one at a time.

If you’re speaking during a meeting and you observe that people are splitting their attention by texting or checking email, announce that the next point you are going to make is important so you get their full attention.

What this means for you:

When you feel pressured by several things at once, make a conscious decision as to whether you should split your focus. Place a time limit on how long you will spend spitting your attention. And then go back to focusing on your first priority.

If a thought should enter your mind about another matter, jot a quick note to remind yourself at a later time and resume focusing on your priority.

3. MANAGE YOUR TIME BY RECOGNIZING YOUR BRAIN LOVES VISUALS

Visuals are laden with information. They provide color, shape, size, context, etc. Since they take less energy than words, they are efficient ways for the brain to process information.

What this means for you:

Use visuals to represent each priority so you can see how it will look as you approach your goal and again as you tick it off your list. There is a reason check lists are so useful when getting more organized.

Grab a pen and paper and write down your prioritized projects for the day. This saves your brain from the need to recall and review each one. Save your energy for getting those task done!

4. MANAGE YOUR TIME BY WORKING IN SPRINTS

Physiologist Nathaniel Kleitman has discovered that we operate in a 90-minute rhythm throughout the day by moving progressively through periods of higher and lower alertness. After working at high intensity for more than 90 minutes, we begin relying on stress hormones for energy.

The result is that our prefrontal cortex starts to shut down; we begin to lose our ability to think clearly and move into a physiological state commonly referred to as “fight or flight.”

This research confirms that we have a need for rhythmic pulses of rest and renewal throughout our day. Many of us rely on willpower to bulldoze through lengthy projects or meet deadlines, but taking regular breaks is just what our brain needs.

What this means for you:

Instead of overriding a period of low alertness with caffeine, start getting more organized by working hard for 90 minutes and then take a 20 minute break. Make it a priority each morning to focus single-mindedly on your most challenging and important task for 60 to 90 minutes. And then take a break. Even better, encourage those who work for you to do the same.