Cornwall Council requires the services of a Contractor to design, supply and install archive storage shelving equipment in its new archive and local studies centre at Kresen Kernow in Redruth.

Kresen Kernow, the new archive and local studies centre for Cornwall will bring together the largest collection of archives, rare books, photographs and recordings about Cornwall in a permanent purpose-built home. Based on the site of the former Redruth Brewery, the public and office areas will reuse some of the historic fabric of the building. The principal archive stores will be a new construction, located over 2 storeys in the western portion of the building. Shelving is also required for 3 smaller rooms used for document processing.

Cornwall Council requires the services of a Contractor to design, supply and install archive storage shelving equipment in its new Kresen Kernow archive centre in Redruth.

The principal archive strong rooms will be located across 2 floors in the western portion of the building which will be of new construction and will be environmentally controlled and compliant to British Standard PD5454:2012. The ITT will provide plans and descriptions of the rooms. They will contain enough space for our current collections, taking into account new shelving arrangements and repackaging, as well as for 25 years of accruals from the date of opening.

Cornwall Council requires detailed and costed proposals for the design, supply and installation of high density archive storage shelving equipment in the Kresen Kernow strong rooms. This needs to provide safe and effective storage of the documents whilst also allowing for easy document withdrawal and replacement as well as facilitating showing the collections to the public on strong room tours. Shelving is also required in 3 small rooms used for document processing.

Further details regarding the Supplies and Services quantity and scope are as stated in the Invitation to Tender documents.

A representative from the Commercial Services Team at Cornwall Council, together with at least 1 Council Officer who is independent of the contracting directorate and the relevant elected Member from the Council’s Cabinet will be invited to the opening of the tenders which will be opened after 15:00 hours on 23.2.16.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contract duration will be dependent upon the construction programme for the Kresen Kernow building.

It is currently anticipated that the Design, Supply and Installation of Archive Shelving Equipment will be completed by the anticipated handover date on 22.3.18 but it will be required by no later than 30.9.2018.

The procurement documents are available for unrestricted and full direct access, free of charge, at the Contracts Finder website:https://www.gov.uk/contracts-finder but in case of any difficulties, please refer to the key contact point, as listed at the beginning of this Contract Notice.

Please note that any subsequent Tender clarification queries and responses will also be published on the Contracts Finder websitehttps://www.gov.uk/contracts-finder but the onus is on prospective providers to regularly check for any such updates.