Tutors & Demonstrators

Overview

Tutors and Demonstrators are recruited by, and work in, schools throughout the University during term time. Generally, they work a maximum of 9 hours per week and are paid in line with specific Tutor / Demonstrator rates.

Before you begin, it is important that you have received the below information from your School or Unit. It is the responsibility of the School or Unit to convey this information to the claimant. The hourly claimant begins the process online.

The online set-up process is accessed through Infohub at the following links:

Hourly Claimant Login - www.ucd.ie/external. The claimant should click on Campus and then on My HR Forms

School or Unit Login - www.ucd.ie/infohub. The school/unit user should click on Human Resources, then My Responsibilities, and then Hourly Paid

The claimant's school/unit must then approve the online form so that they can submit it to UCD HR for processing. UCD HR will then set up the claimant on the personnel system, and the claimant will be notified by email to confirm their set-up to submit claims on ESS is complete.

Claimants who do not already have a UCD Connect userame must ring the IT Helpdesk (01 716 2700) to request their UCD Connect login details.

Note: Student claimants will not be set up with a second UCD Connect username - their ESS access will be set up with their student UCD Connect username and password.

Following the commencement of the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 on 29 April 2016, UCD must ensure that Garda Vetting is conducted for any new staff members who undertake activities that will bring them into contact with children or vulnerable adults. Existing staff working with children or vulnerable adults and employed prior to 29 April 2016 who have not been vetted are required to do so by the end of December 2017. Garda Vetting must be completed prior to the staff member starting in their post. This requirement includes short term appointments and casual staff.

For any new hourly paid staff members, you will need to consider whether the role they will be doing requires Garda Vetting. To determine this you can consult the Garda Vetting Policy for Staff on the UCD HR website (see link below) or speak to a member of the Resourcing Team. Hourly paid staff members who were vetted last year and are being recommenced in 2017 will not need to be vetted again until the 2018/19 Academic Session.

Any person coming to work in UCD from outside the EU requires authorisation to work legally in Ireland. For hourly paid staff, it is the responsibility of the School/Unit to ensure paperwork is in order before work commences. Regulations regarding employment permits are laid down by the Department of Jobs, Enterprise and Innovation and must be strictly adhered to. Payment cannot and will not be made to any person who is not authorised to work in Ireland. For more detailed information on requirements, please contact UCD HR Resourcing at ext. 4932.

If a claim for Tutoring/Demonstrating is submitted and the cost centre on that claim is different from the one specified on the contract, but is within the same School, payment will proceed. It is the responsibility of the Head of School to ensure that all documentation is completed accurately before authorising.

If a claim for Tutoring/Demonstrating is submitted and the cost centre on that claim is different from the one specified on the contract, but is within the same School, payment will proceed. It is the responsibility of the Head of School to ensure that all documentation is completed accurately before authorising.