Welcome to an Engaged Community

There's a better way to personalize your website experience. With myConnection, the profile you create allows you to set up a unique starting point for the tasks and transactions that you want to complete in your time on this website. Use myConnection to gather the information that you most care about from across this website into one central location, giving you greater control over how you connect with your community.

Village of Maryville, Illinois

Called the Caucus meeting of July 28, 2004 to order, and invited those in attendance to join in the Pledge of Allegiance. He then asked for a roll call of those officers present. Answering the roll were Trustees Schmidt, Bell, Callahan, Kostyshock, and Garcia. Trustee Limberg was absent. Also in attendance were Clerk Long, Police Chief Schardan, and one reporter. At this time, he welcomed Attorney Fred Keck, and explained that he was filling in for Attorney Wigginton who is out of town.

Called for approval of the minutes of the July
14, 2004 Caucus. He asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. He asked for a motion to have the minutes placed on file. Schmidt made the motion and Kostyshock made the second to his motion. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.

Began by saying that basically everything he has to say he has written in the report he gave them in their packets. He included his recommendations if they choose to take any action or
make any decisions.

He commented that financially, he thinks it would be better to have someone from the Street Department that would be here Monday through Friday during the day time hours to respond to a call. Also, pay them overtime if it is on the weekend or off duty hours. He said he thinks this would be substantially cheaper than paying for patrolling hours.

Answered that he didn't think it would. He talked about the number of hours that were actually activity as opposed
to the number of hours for kennel time when there is an impounded animal and the patrolling hours.

Suggested that if the Board doesn't have a problem with this, let Schardan check into the issue of what kind of education would be needed, what, if any, permits are needed, etc., and put this back on the agenda in two weeks. And, in the meantime, talk to a couple of the employees who might be interested in doing the job. He said Pomerantz does a good job, the problem is with the full time position she has taken, she is not
available to the Village when she is needed. He asked the trustees if they were agreeable to tabling this for two weeks, and let Schardan do a little more research on this. The trustees agreed.

Said he has talked with Madison County Animal Control about the situation. They told him they only thing they will do is transport animals from the Village pens to their shelter. The cost is $30.00 per trip, no matter how many animals.

Commented that he has talked to Pomerantz and asked her to provide him with some information. She started telling him about Glen Carbon and Troy and the way they handle theirs. One of them includes code enforcement as well. He asked her to write this down for him, but he hasn't received anything yet.

Said Sunday, August 15th, at 7 p.m., there is a concert in the park with the O'Fallon Folk Singers. He commented that besides the Park Committee meeting, the Planning Commission meeting, and the Caucus and Board meetings, the concert is all he has on the calendar.

Went to the next agenda item, the To Do List. On page 1, he commented on the Sewer Treatment Bill to Collinsville, the date is wrong. The date should be Thursday, August 5th instead of August 8th. All information has been sent to IDOT on the trees for 159, and he
is waiting to hear back on how many trees, when, and where they will be placed. He commented on the Hayden Lane property. He said next Tuesday, August 3, at approximately 4 p.m., they should finalize this. He went to Page 2. There is a new item under finance, the Fire and Police Board and pension fund. They are gathering information. Attorney Wigginton has information they will be providing to Trustee Callahan, for the Police Department, and to Flaugher for the Fire Department. They will be scheduling a meeting with a person who has done this for other communities.

Commented he has spoken with Schardan about this, and asked him if he had an idea of what it is going to cost the Village to catch up. He said it doesn't seem to be a big dollar amount immediately, but it is an
amortized amount over about 30 years. He said Schardan said he hasn't been able to get anybody until he is given a number.

Commented they don't have a number yet, but they think they have found someone who knows what he is doing. He has done two. The Village has no choice, when a community goes over 5,000, it is mandatory that a fire and police board
be established. And, this automatically puts the police and fire in the Downstate Fire and Police Pension Fund.

Replied the Village must be working on this, and hopefully they should be ready to do something in 60 to 90 days. It looks like it will probably be retroactive back to March 17, or what ever date the Village reached the 5000 mark. They will be gathering information. He and Attorney Wigginton have been working on this.

Asked about a date on the West Main project. He said there were two options, do one half at a time, or tear it all out and get it done. They asked if they could tear it all out, so they had to give a date.

Commented they are working on the bike path.
It is going pretty good. He said Jarod from Juneau is going to give a demonstration on the GIS tiles on August 11.
He commented the tiles are going to be a very useful tool. The Board needs to start thinking about populating the tiles with
data, perhaps hiring a College student or someone to do this.

Went to page 3. He said he received a call today on the Lyn Hi micro surfacing. There is a construction meeting on August 9 at 10 a.m. in Juneau's office.
They are talking about starting in Maryville around the end of August.

Answered that they have sent some information back, he has not seen it. Chief Schardan told him yesterday, they are going to try to have a meeting with the three Mayors and the three Police Chiefs to bring them up to date and give them the information to bring back to their respective boards.

Commented that possibly as early as next week, they will bring the dredge in and drop it in the lake.
He said he will try to let everyone know when he has a definite date and time if they want to watch.
He went to page 4.

Said he talked to Jack Kime today. They are getting ready to put together news items for the next
edition of the newsletter, which the deadline is August 15. The publication and mailing date is September 1. He said Kime wants him to bring up to the Board if any of them has received comments about the news letter.

Replied he has already told Kime that everything he has heard has been positive with the exception of one lady who thinks it is terrible that the Village would spend Twenty Cents on a copy of the news letter.

Said he hasn't solicited comments from anyone, and the only feedback he has received was from one person, and it was negative also. The next item he discussed was the purchase of an additional lap top for his use during the meetings. He said at the next board meeting, there will be four items for Board consideration. One is the lot on South Center and Second Street to be rezoned from MR-2 to B-1. There was a public hearing at the Planning Commission meeting, and there were no objections. The Planning Commission recommends the rezoning. The property belongs to Patrick Presson and the address is 2200 South Center.
He commented that Presson is thinking about renting it out to businesses possibly attorneys, etc. There will be some parking on the back side, access will be on Second Street.

Said the second item is the final development plan submitted by a gentleman who owns six or seven Subway stores in this general area. The parcel is just south of the Professional Park. It is the old Mars Car Rental building, and the lot east of it. The total size of the lot is approximately 95 x 210 or 219. He is going to put one building, with four
shops. One will be a Subway Shop. There will be twenty-six (26) parking spaces. The building will be 90x55, with the four store fronts. The Subway Shop will be the shop nearest 159. The Planning Commission recommends Board approval. He commented that it will be an all brick building, similar to the ones in Professional Park. The man's name Jim Shepard.

Commented that in the northeast corner of the Osborn
Development, the ground is approximately twenty feet higher. He wondered if that will affect anything.
He said he knows it is the normal lay of things. Mayor commented that they are not done fixing the property.

Said the other two items were on the Planning Commission meeting on June 28, and will be on the Board agenda.
They are the Osborn Car Wash on lot 4 of Executive Plaza, and the preliminary plat of the Villas at Remington, PDR. It is located just north of the bike trail, directly across from Pinehurst Subdivision. It will be a total of 62 units, but will be 31 buildings, partial brick and vinyl.

Answered that it is a different contractor.
However, it is a PDR, and they will have to answer all the questions of the Planning Commission about the materials, etc.
He commented that there is going to be some vinyl on the buildings, and he is going to suggest different colors.

Said it is done at the final plat. The preliminary plat is mainly the engineering work, calculations, elevations, etc. The final plat is exactly what the name implies. It is a final plat and when it is approved by the Board, that is exactly what it means. It is final.

Replied that this was never the case. This is the
Osborn's. The other one is H&L Builders. He told Garcia he thinks where she is getting confused is the property belongs to Osborn. H&L took over the contract to build them.

Said the Park Committee is recommending the Village to enter into agreement with Walt Blotevogel of Blotevogel Associates to locate and pursue the
acquisition of park land. He said he thinks the way he works is he will pursue the grant and talk to the people and try to find land at no charge to Village. However, if land is found and the Village decides to develop a park, he asks that he be the engineer for the project, at15% the same rate the Village pays Juneau. The Park Committee is asking that the Village enter into an agreement with Blotevogel. He said naturally Attorney Wigginton will look over the agreement .

Answered the money to buy the park ground will come from grants and/or the Green Space money. He commented perhaps CARD will give back some of the Village's tax money for the purchase of land. He said Glen Carbon has successfully used him. They have obtained a lot of grants for parks and bike trails, etc.

Commented that normally engineer fees can be negotiated. He said he has no problem with their recommendation, except that the recommendation should state that the Mayor and Trustee Bell to negotiate with this person. He also said that before any kind of contract is signed it would only be appropriate for these people to address the Board so they have a clear understanding of what services they will be buying.
He said if the trustees are for this, he will ask them to come to a caucus to answer any questions or concerns anyone may have.

Explained if the Village gets a grant to buy the park, it is usually a matching grant. The Village would pay 50/50 to buy the land. Then the very next year the Village can apply for a grant to develop the park. When they get the acquisition grant, at that time the documents have to say what the grant is to be used for, such as tennis courts, etc. These people do all of this also. He doesn't charge for obtaining the grant and talking with the residents. But, when the development grant is obtained, he wants to be the engineer. There are no architects involved.

Commented that he would like to have the attorney look into changing the ordinance to get the small packets of the developments for the Board to review. They discussed how many packets they should ask for. It was decided that the developer should provide nine mini packets to the Board.

Answered it is going to be a double parking lot on the corner of Third Street and one on West Zupan Street. He said the Village won't own it, but it will be the Village's unless they try to sell it. If the Village tries to sell it, they will have to buy it first. The parking lots will be asphalted, but he doesn't have a time frame.

Discussed the bid opening for the 16 inch interceptor sewer repair project. The three bids were Haier Plumbing & Heating for $11,803.00, HS Contractors for $15,900.00, and Ehret for $18,064.00. He is recommending the Village accept the low bid from Haier Plumbing & Heating in the amount of $11,803.00.

Commented that the computer in Presson's office is actually the spare pc for back up for the pc at the water plant. It is four or five years old. Today they went to install the GIS software, but there is no hard drive space or memory left. He said he will talk to Presson about what programs he uses. The computer is going to cost around $1600.00 and with the Windows and Office the amount should not exceed $2100.00. He would like this on the agenda for next week also.

Commented that they are going to start oiling and chipping the east side of town the latter part of August. They will not do the streets now because the storm sewer project will be starting later on this year. They are going to do all the alleys on this side. They will also do East Main from Lange all the way to Lakeview. Then they will do Lakeview from East Main to Route 162. Then they will do Parkview Drive. He said if anyone asks why the streets aren't being done, just explain they are going to do the storm sewers before doing the streets.

Commented that due to the fact that they are not going to get a date for the employee swimming party, she still wants to do something for the employees. She suggested buying pizzas one day for lunch for everyone, or perhaps buy tickets to a baseball game.

Said it is nice there, perhaps they could have a Maryville Night at the Grizzly's Ball Club. He said they should check on this to see how much it would cost. This discussion went on for some time about the different prices, the number of people attending, and if food would be provided, etc. Bell pulled the Grizzly's web site up and they talked about the different packages available. It was decided that Mayor Gulledge will call Mr. Sauget and see what he can do for the Village.

Talked about the Green Space Ordinance for residential properties. He said he thinks they need to start thinking about a green space fee for commercial developments. They need to come up with a number. He said he will call other towns if the Board wants him to.

Called for a motion to return to open session. Kostyshock made the motion to return to open session and Schmidt made the second to his motion. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.

With no other business to come before the Board, called for a motion to adjourn the meeting. Bell made the motion to adjourn, and Callahan made the second. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried, and the meeting ended.