| <span style="color: green; font-weight: bold;"> Key all entries. Even marriages that were not solemnized. There will be no marriage date. </span>

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| <span style="color: green; font-weight: bold;"> Key all entries. Even marriages that were not solemnized. There will be no marriage date for marriages that were not formalized. </span>

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Revision as of 06:31, 20 March 2011

About this project
This is a collection of marriage records for people married in Cuyahoga County, Ohio.

Marriage

Samples of forms you may encounter

A typical Marriage register circa 1900

An early marriage register, circa 1815. It will be necessary to read the whole text of these, as they are entirely handwritten. Many early forms do not have place of birth, but do list residence. Do not substitute residence for birthplace. Tip: It should be noted that many of these forms are damaged. However, there are often multiple instances of the names of the persons, and sometimes multiple instances of the date. It is usually possible to work around the damage, and pull complete records.

Typical Marriage register Circa 1922. Note that Marriages not solemnized are still entered, with a blank marriage date.

A record of Banns circa 1904

An Index page. On this project indexes are to be marked as "Image with No Data"

We are using one form type, Marriage, to capture all marriage records regardless of the format of the records on the image. Please be aware that multiple marriage records are often found on a single image. If it appears to be an index (a list of alphabetical names with page numbers in columns) please select the "Image with No data" form type.

General Keying notes:

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Key all entries. Even marriages that were not solemnized. There will be no marriage date for marriages that were not formalized.

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Do NOT use commas, periods or semicolons anywhere in this set. However, apostrophes and hyphens are to be keyed as written.

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Do not expand any abbreviations or substitute postal codes for the state names.

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If the record says N. Y. (with a space in between) key it as N Y, but if it is N.Y. (with no space) key it as NY.

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Key the complete location as written, not just the state or city.

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Key the most complete version of a name.

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L-N-U (Last Name Unknown) and its complement (F-N-U) are to be omitted.

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The abbreviation "do" means ditto, when you see this, copy the information from the line immediately above.

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Use "Blank" (Ctrl-B) ONLY when the field is red and requires an answer. Do not use "Blank" when the field is white.

Page Number

Key the page number. This is typically found in the top right or top left hand corner. See Example

Marriage Day

The Marriage Day is the first element in the marriage date. Key as seen. Please be sure to key the marriage date, not the date the license was issued. The marriage date is at the bottom in the RETURN section. If the return section was not completed mark this field blank. See Example

Marriage Month

The "Marriage Month" is the second element in the marriage date. Using the dictionary provided, key the month. Please be sure to key the marriage date, not the date the license was issued. The marriage date is at the bottom in the RETURN section. If the return section was not completed mark this field blank. See Example

Marriage Year

The "Marriage Year" is the third element in the marriage date. The year must be either two or four digits, please key as seen. Please be sure to key the marriage date, not the date the license was issued. The marriage date is at the bottom in the RETURN section. If the return section was not completed mark this field blank. See Example

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using a dictionary if provided for assistance. If a prefix does not appear in a dictionary then key the prefix as seen. Key "Mr" and "Miss" only if hand-written on the form, not if they are pre-printed on the blank forms. If the pre-printed "Miss" was changed to read "Mrs" this should be keyed. See Example

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using a dictionary if provided for assistance. If a name does not appear in the dictionary then key the name as seen. When more than one version of the name appear on the record, key the fullest version. See Example

Surname

The surname is the last name of the primary person to whom the record applies. Capture the surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen. See Example

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. See Example

Age at Marriage

The "Age" refers to the age of the primary person to whom the record pertains. If an age includes years, months, and/or days then key only the years. For example, if an age appears as 20 years, 7 months then key the age as 20. If the age is on the page, but not specifically stated, do not key the age. Example: "Age is not less than eighteen years" - do not key the age. See Example

Father Given

The "Father Given" is the first name or initial with any middle names or initials of the father of the primary person to whom the record pertains. Using the dictionary provided key the "Father Given." If the name does not appear in the dictionary then key the name as seen. See Example

Father Surname

The "Father Surname" is the last name of the father of the primary person to whom the record pertains. Key the "Father Surname" using the dictionary provided. If a surname does not appear in the dictionary then key the surname as seen. If the father's surname is not included on the image, leave the field blank. See Example

Mother Given

The "Mother Given" is the first name or initial with any middle names or initials of the mother of the primary person to whom the record pertains. Using the dictionary provided key the "Mother Given." If a name does not appear in the dictionary then key the name as seen. See Example

Mother Surname

The "Mother Surname" is the last name of the mother of the primary person to whom the record pertains. Key the "Mother Surname" using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen. If the mother's surname is not included on the image, leave the field blank. See Example

Spouse Prefix

Key any titles before the "Spouse Given" name, such as "Mr", "Mrs", "Rev", or "Dr", of the spouse of the primary person to whom the record applies using a dictionary if provided for assistance. If the spouse prefix does not appear in a dictionary then key the spouse prefix as seen. See Example

Spouse Given

The "Spouse Given" is the first name or initial and any middle names of the spouse of the primary person to whom the record applies. Key the spouse given name using the dictionary provided for assistance. If a spouse given name does not appear in the dictionary then key the spouse given name as seen. When more than one version of the name appear on the record, key the fullest version. See Example

Spouse Surname

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse of the primary person to whom the record applies using a dictionary if provided for assistance. If a spouse suffix does not appear in a dictionary then key the spouse suffix as seen. See Example

Spouse Age

The "Spouse Age" refers to the age of the spouse of the primary person.If an age includes years, months, and/or days then key only the years. For example, if an age appears as 20 years, 7 months then key the age as 20. If the age is not specifically stated on the page, for example: "Age is not less than eighteen years" - do not key the age. See Example

Spouse Father Given

The "Spouse Father Given" is the first name with any middle names or initials of the father of the spouse. Using a dictionary if provided for assistance key the "Spouse Father Given" name. If a name does not appear in the dictionary then key the name as seen. See Example

Spouse Father Surname

The "Spouse Father Surname" is the last name of the father of the spouse. Key the "Spouse Father Surname" using a dictionary if provided for assistance. If a surname does not appear in the dictionary then key the surname as seen. If the father's surname is not included on the image, leave the field blank. See Example

Spouse Mother Given

The "Spouse Mother Given " is the first name with any middle names or initials of the mother of the spouse. Using a dictionary if provided for assistance; key the "Spouse Mother Given" name. If a name does not appear in the dictionary then key the name as seen. See Example

Spouse Mothers Surname

The "Spouse Mother Surname" is the last name of the mother of the spouse. Key the "Spouse Mother Surname" using a dictionary if provided for assistance. If a surname does not appear in the dictionary then key the surname as seen. If the mother's surname is not included on the image, leave the field blank. See Example

Birth Location

Key the "Birth Location" from the record using the dictionary provided for assistance. If the location is not found in the drop-down list, key the full location as seen and choose F7 to accept it. The birth location can be found in areas titled "Birthplace" or "Place of birth". If a do or " is shown, this means ditto and the location is the same as the residence from the line above. Do NOT use commas, periods or semi-colons to separate the jurisdictions e.g. Cleveland, O would be keyed as Cleveland O See Example

The Suggestion list contain only states and countries. Do not be mislead by this. We are keying cities as well. The overwhelming majority of entries for this field will require the use of the f7 key.

Spouse Birth Location

Key the "Spouse Birth Location" from the record using the dictionary provided for assistance. If the location is not found in the drop-down list, key the full location as seen and choose F7 to accept it. The birth location can be found in areas titled "Birthplace" or "Place of birth". If a do or " is shown, this means ditto and the location is the same as the residence from the line above. Do NOT use commas, periods or semi-colons to separate the jurisdictions e.g. Cleveland, O would be keyed as Cleveland O