Tuesday, December 18, 2012

1.Create a solid business case with clearly outlined cost savings and the return on investment (ROI) that electronic onboarding will deliver.

Affirm have an onboarding ROI calculator which we can use to help define all your manual onboarding costs and the potential savings (around 80% of you manual costs), which can be used to build your business case

2.Ensure Legal are comfortable with electronic signatures on contracts and that all employment contracts are up to date.

Complete this review process prior to starting your project to avoid any delays with getting started

3. Appoint Senior Management as project owners and educate them so they support a fully paperless solution, including electronic signatures

Educate Management that electronic signatures are legally acceptable

The Australian Taxation Office (ATO) is comfortable that our system is fully compliant and use HROnboard to approve their contracts, policies and Tax file declarations, all electronically.

4. Form your working groups early

Actively engage and gain buy-in with IT and Facilities Management and other service providers to discuss how everyone will benefit from the onboarding project

Involve marketing resources to ensure marketing messages andcorporate collateral as part of the onboarding process, are all in line with the company’s brand.

5.Audit your current onboarding processes and contracts

Use your onboarding project as a way to audit and streamline your onboarding processes, procedures, contracts, brochures and policies

Check that all HR policies are up to date for the business before moving online and that you have all the latest documents including the latest Fair Work statements. Appoint an owner of these artefacts to ensure they are kept up to date and compliant

Review all employment templates used and reduce these down to the core employments contracts necessary

Map out stakeholders and providers within the business and confirm if any are impacted by different work place agreements, regional contracts or health and safety regulations, and factor these into your contracts.

A little bit of planning upfront will ensure you are onboarding new hires in no time.

Contact us for any further information or to help you build your business case for electronic onboarding.

Tuesday, December 11, 2012

With so many of our clients interested in having forms and contracts approved electronically, we asked our Lawyer, Kent
Davey from TechComm Legal about
how Australian law views electronic signatures.

What is an electronic signature?

An electronic signature is a method used to
identify a person and to indicate his or her approval of the information which
he or she has communicated.A person may
electronically sign a document by simply typing his or her name into the
document, inserting an electronic representation of his or her signature into
the document (e.g. a picture or image of the person’s signature) or entering a
PIN code.However, whether or not the
person will be legally bound by using an electronic signature in any of these forms
will depend upon a number of factors which are considered below.