Privacy Statement

Thank you for visiting our website www.semvox.de and your interest in our company. Protecting your personal data is a matter of great importance to us. Personal data refers to information relating to the personal or material circumstances of an identified or identifiable natural person. This includes name, address, phone number and date of birth, as well as any other data that could be linked to an identifiable individual.

Because the law provides for special protection for personal data, we only gather it insofar as this is necessary for the availability of our website and the provision of our services. In the following, we outline the personal information we collect during your visits to our website and how this is used.

Our privacy policy is in line with statutory regulations, specifically those of the German Federal Data Protection Act (BDSG), the German Telemedia Act (TMG) and the EU General Data Protection Regulation (GDPR). We will only gather, process and store your personal data insofar as this is necessary to provide the full function of this website as well as our content and services, to process inquiries and, where applicable, to transact orders or contracts, provided there is a legitimate interest in doing so within the meaning of Article 6 (1) sentence 1 (f) of the GDPR or this is otherwise allowed by the law. Only if you have provided your consent separately prior to this will your data be used for other purposes – detailed specifically in said consent – e.g. for the transmission of advertising information via newsletter.

1. Controller within the meaning of Article 4 (7) of the GDPR

The controller as defined under the GDPR and other national privacy laws of member states as well as any other privacy legislation is:

2. Name and address of the Data Protection Supervisor

3. Website availability and log file creation

Each time our website is accessed, our system automatically registers data and information relating to accessing computer system. The following data is registered in this process:

Scope of data processing
(1) Information about the browser type and the version used
(2) The operating system of the terminal device
(3) The IP address of the terminal device
(4) Time and date of access
(5) Websites and resources (pictures, files, other page content) that have been accessed on our website.
(6) Websites that directed the user’s system to our website (referrer tracking)
This data is saved in our system’s log files. This data is not stored together with any specific user’s personal data, preventing the identification of individual page visitors.

Legal basis for the processing of personal data
Article 6 (1)(f) of the GDPR (legitimate interests). Our legitimate interests lie in the fulfilment of the purposes set out below.

Purpose for which this data is processed
We use logging to maintain the compatibility of our website for as many of our visitors as possible, to prevent misuse and to eliminate faults. To do so, we need to log the technical data of the accessing computer so that we can respond to display errors, attacks on our IT systems and/or functional faults on our website as soon as possible. This data also helps us to optimise the website and to ensure the general security of our IT systems.

Data retention duration
The aforementioned technical data is deleted as soon as it is no longer required to guarantee compatibility with the website for all visitors, but within three months of accessing our website at the latest.

Objection and removal options
The objection and removal options available to data subjects fall in line with the following general provisions set out in this privacy statement on the right to object and the right to erasure under privacy law.

4. Special functions of the website

Our site offers various different functions, the usage of which entails the recording, processing and storage of personal data. Below we explain what happens with this data:

Contact form(s):

Scope of personal data processing
The data entered in our contact forms by you

Legal basis for the processing of personal data
Article 6 (1)(a) of the GDPR (implied consent)

Purpose for which this data is processed
We only use the data recorded via our contact form(s) to process specific contact inquiries submitted through the contact form.

Objection and removal options
The objection and removal options available to data subjects fall in line with the following general provisions set out in this privacy statement on the right to object and the right to erasure under privacy law.

5. Statistical analysis of visits to the website – Webtracker

We gather, process and store the following data when users access this website or other files on the website: IP address, website from which the file was accessed, name of the file, time and data of access, the data volume transferred and successful access report (web log). We use this access data exclusively in anonymised form for the ongoing improvement of our web presence and for statistical purposes.
Furthermore, we use the following additional web trackers to analyse visits to this website:

Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing
Our website uses a web tracking service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, USA (hereinafter referred to as: Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing). Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing use cookies as part of their web tracking activity. These are stored on your computer and enable an analysis of your use of our website and your web use patterns (referred to as tracking). We conduct this analysis using the Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing tracking service in the interests of continually improving our web presence and its availability. When using our website, data, specifically your IP address and your user activities, is transmitted to the server of the company Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing and processed and stored outside of the European Union, e.g. in the USA. The legal basis for the processing of this data is Article 6 (1)(a) of the GDPR. Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list ). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in the privacy policy of Google Googleadservices / Google AdWords Conversion / Google Dynamic Remarketing: https://www.google.de/intl/de/policies/privacy/ . You can prevent your personal data (specifically your IP address) from being registered, forwarded and processed by disabling the running of script code in your browser, installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example) or enabling the ‘Do not track’ setting in your browser.

Google Analytics

Scope of personal data processing

Our website uses a web tracking service provided by the company Google LLC, 1600 Amphitheatre Park, 94043 Mountain View, USA (hereinafter referred to as: Google Analytics). Google Analytics uses cookies as part of its web tracking activity. These are stored on your computer and enable an analysis of your use of our website and your web use patterns (referred to as tracking). We conduct this analysis using the Google Analytics tracking service in the interests of continually improving our web presence and its availability. When using our website, data, specifically your IP address and your user activities, is transmitted to the company Google LLC’s server and processed and stored outside of the European Union, e.g. in the USA.
The EU Commission found that an adequate level of privacy can exist in the USA if the company processing the data is subject to the US-EU Privacy Shield Framework, rendering the export of data to the USA by these means admissible. By enabling IP anonymisation within the Google Analytics tracking code for this website, your IP address will be anonymised by Google Analytics before transmission. This website uses a Google Analytics tracking code with the extension operator gat._anonymizeIp(); to enable anonymous IP address registration (referred to as IP masking).

Legal basis for the processing of personal data
Article 6 (1)(a) of the GDPR (consent), either by registering with Google (opening a Google account and accepting the privacy notices applicable there) or, if you have not registered with Google, by giving explicit consent when accessing our site.

Purpose for which this data is processed
Google will use this information on our behalf to analyse your visit to this website, compile reports about website activities and to provide us with other services associated with your use of the website and the internet. The IP address transmitted by your browser as part of the Google Analytics service is not collated with any other data held by Google LLC.

Data retention duration
Google will store the data required for web tracking as long as is necessary to fulfil the web service commissioned. Data is registered and stored on an anonymous basis. However, if there is any reference to persons, this data is deleted immediately unless it is subject to any statutory retention obligations. The data will be deleted at the end of the statutory retention period in any case.

Objection and removal options
You can prevent your personal data (specifically your IP address) from being registered, forwarded to Google and processed by Google by disabling the running of script code in your browser, installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example) or enabling the ‘Do not track’ setting in your browser. You can also prevent data generated by Google cookies in relation to your website usage (incl. your IP address) from being registered and sent to Google and processed by Google by downloading and installing the browser plug-in available under the following link (http://tools.google.com/dlpage/gaoptout?hl=de). You can find Google Analytics’ data security and privacy policy at https://policies.google.com/privacy?hl=en.

6. Integration of external web services and processing of data outside of the EU

On our website we use the active JavaScript content from third-party providers, referred to as web services. When your access our website, these third-party providers may obtain personal information about your visits to our website. In this connection it is possible that data may be processed outside of the EU. You can prevent this by installing a JavaScript blocker like the browser plug-in ‘NoScript’ (www.noscript.net ) or disabling JavaScript in your browser. This may lead to functional restrictions on any websites you visit.

We use the following third-party web services:

Doubleclick
Our website loads a web service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View (hereinafter referred to as: Doubleclick). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to Doubleclick. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR. Our legitimate interests lie in ensuring the seamless operation of our website. Doubleclick has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in Doubleclick’s privacy statement: https://www.google.com/intl/de/policies/privacy/ . You can prevent your personal data from being registered and processed by Doubleclick by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

Google
Our website loads a web service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View (hereinafter referred to as: Google). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to Google. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR. Our legitimate interests lie in ensuring the seamless operation of our website. Google has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in Google’s privacy statement: https://www.google.com/intl/de/policies/privacy/ . You can prevent your personal data from being registered and processed by Google by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

Google Apis
Our website loads a web service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View (hereinafter referred to as: Google Apis). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to Google Apis. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR. Our legitimate interests lie in ensuring the seamless operation of our website. Google Apis has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list ). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in Google Apis’s privacy statement: https://www.google.com/intl/de/policies/privacy/. You can prevent your personal data from being registered and processed by Google Apis by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

gstatic
Our website loads a web service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View (hereinafter referred to as: gstatic). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to gstatic. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR. Our legitimate interests lie in ensuring the seamless operation of our website. gstatic has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list ). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in gstatic’s privacy statement: https://www.google.com/intl/de/policies/privacy/ . You can prevent your personal data from being registered and processed by gstatic by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

YouTube
Our website loads a web service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View (hereinafter referred to as: Youtube). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to Youtube. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR. Our legitimate interests lie in ensuring the seamless operation of our website. Youtuve has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list ). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in Youtube’s privacy statement: https://www.google.com/intl/de/policies/privacy/ . You can prevent your personal data from being registered and processed by Youtube by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

ytimg
Our website loads a web service provided by the company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View (hereinafter referred to as: ytimg). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to ytimg. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR. Our legitimate interests lie in ensuring the seamless operation of our website. ytimg has itself undergone certification in line with the EU-US Privacy Shield Framework (cf. https://www.privacyshield.gov/list ). This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in ytimg’s privacy statement: https://www.google.com/intl/de/policies/privacy/ . You can prevent your personal data from being registered and processed by ytimg by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

website-check.de
Our website loads a web service provided by the company Website-Check GmbH, Beethovenstraße 24 in 66111 Saarbrücken, DE (hereinafter referred to as: website-check.de). We use this data to guarantee the full functionality of our website. Your browser might therefore potentially transmit personal data to website-check.de. The legal basis for the processing of this data is Article 6 (1)(f) of the GDPR (legitimate interests). Our legitimate interests lie in ensuring the seamless operation of our website. This data is deleted as soon as the purpose for which it was gathered has been fulfilled. You can find out more as to how transmitted data is handled in website-check.de’s privacy statement: https://www.website-check.de/datenschutzerklaerung/ . You can prevent your personal data from being registered and processed by website-check.de by disabling the running of script code in your browser or installing a script blocker in your browser (you can find these at www.noscript.net or www.ghostery.com for example).

7. Informing of the use of cookies

Scope of personal data processing
We use cookies on various pages to enable the use of certain functions of our website. Cookies are small text files that your browser can store on your computer. These text files contain a unique character string that enables clear identification of the browser on your next visit to our website. The process of storing a cookie file is also referred to as ‘setting a cookie’.

Legal basis for the processing of personal data
Article 6 (1)(f) of the GDPR (legitimate interests). Our legitimate interests lie in preserving the full functionality of our website, boosting user-friendliness and enabling a tailored customer approach. We can only identify site visitors using cookie technology if the site visitor has entrusted us with the relevant personal data beforehand on the basis of separate consent.

Purpose for which this data is processed
We set cookies to maintain the full functionality of our website and to improve user-friendliness. Furthermore, cookie technology allows us to recognise individual users again using pseudonyms, e.g. an custom and random ID, enabling us to offer more tailored services.

Data retention duration
Our cookies are saved until they are deleted in your browser or, if these are session cookies, until the session has expired.

Objection and removal options
You can set your browser yourself so as to prevent cookies from being set in general. You can then decide whether to accept cookies on a case by case basis or accept cookies in principle. Cookies can be used for various purposes, e.g. to detect previous connections by your computer to our website (permanent cookies) or to store the offers seen most recently (session cookies). We use cookies to offer you improved user-friendliness. To use our enhanced user experience features, we recommend enabling the acceptance of cookies for our website. Otherwise, the objection and removal options available to data subjects fall in line with the following general provisions set out in this privacy statement on the right to object and the right to erasure under privacy law.

8. Data security and privacy, communication via e-mail

Technical and organisational measures are used to protect your personal data so as as to prevent it from being accessible to third parties when it is gathered, stored and processed. Where unencrypted communication via e-mail is used, we cannot guarantee full data security while data is in transit to our IT systems; therefore, we recommend sending via encrypted communication or via post for highly confidential information.

9. Automatic e-mail archiving

Scope of personal data processing

We hereby draw your express attention to the fact that our e-mail system has an automated archiving process. This archives all incoming and outgoing e-mails in accordance with auditing requirements.

Legal basis for the processing of personal data
Article 6 (1)(f) of the GDPR (legitimate interests). Our legitimate interests lie in ensuring compliance with requirements under taxation and commercial law (e.g. sections 146, 147 of the German Fiscal Code AO).

Purpose for which this data is processed
The purpose of this archiving is to ensure compliance with requirements under taxation and commercial law (e.g. sections 146, 147 of the German Fiscal Code AO).

Data retention duration
Our e-mail correspondence is stored until the expiry of any retention obligations under taxation and commercial law. The retention period may be up to ten years.

Objection and removal options
E-mails sent to jobs@semvox.de are excluded from the archiving process (applicant data is deleted after six months). Please refer to our Data Protection Supervisor if you have any questions relating to our e-mail archiving system. Furthermore, please be advised that we only consider application documents in PDF file format. Our security systems filter out zipped files (WinZip, WinRAR, 7Zip, etc.) and we do not send files in this format. We do not consider files in Word file format and will delete these without reading. Please note that application documents sent via e-mail without encryption may be able to be opened by third parties before they reach our IT systems. Where we have received unencrypted application e-mails, we proceed on the assumption that we may respond to these with unencrypted e-mails. If this is not the case, please advise us accordingly in your application e-mail.
10. Revocation of consent – access to data and change requests – erasure & blocking of data
You are entitled to access your saved data at appropriate intervals as well as to have your data rectified, blocked or erased at any time. We will delete your data at first request unless any statutory regulations prevent this. You can therefore revoke your consent to our use of your personal data at any time. You can send requests for access to or the erasure and rectification of your data to the following address at any time as well as any suggestions:

11. Right to data portability

You are entitled to demand that we supply you with any of your personal data transmitted to us by you in a structured, conventional and machine-readable format. You are furthermore entitled to request that we transmit this data to a third party on your first instruction, provided this processing is based on consent as defined under Article 6 (1)(a) of the GDPR or Article 9 (2)(a) of the GDPR or a contract as defined under Article 6 (1)(b) of the GDPR and provided we have processed the data as part of an automated data processing operation.
When exercising this right to data portability you are entitled to demand that the personal data relating to you is transmitted directly from one controller to another, insofar as this is technically feasible. This must not violate the freedoms and rights of any other individuals.
The right to data portability shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

12. Right to lodge a complaint with the supervisory authority under Article 77 (1) of the GDPR

Should you have reason to suspect that your data is being processed illegally by us, you are of course entitled to seek judicial clarification of the issue. Irrespective thereof, you are entitled to refer to a supervisory authority. The right of complain shall be available to you in the EU member state of your habitual residence, your workplace and/or the location of the alleged violation, i.e. you can lodge your complaint with a supervisory authority at any of the above-mentioned locations. The supervisory authority with which the complaint has been lodged will then inform you of the status and outcome of your submission, including the possibility of a legal remedy under Article 78 of the GDPR.