Business Office

Paying Your Balance

Sandburg offers a number of convenient options to pay for classes. These options are listed below. Whatever method you choose, be sure to pay your tuition and fees by the Tuition Deadline. Students may be dropped from classes if all tuition and fees are not paid by the due date. Some students choose to enroll as early as possible and make partial payments until the tuition deadline at which time the remaining balance is due. Payment for enrollment after the tuition deadline is due in full at the time of enrollment.

How to Check Your Balance Due

Students or an authorized user (Proxy - see details below) can monitor their charges and credits online using mySandburg. You are encouraged to view your account after registration and anytime there is a change in enrollment or financial assistance. To access the information, log into mySandburg and select student menu, my account, view account and pay tuition. Aid amounts are recalculated within 24 - 48 hours following a change in enrollment or eligibility.

Payment Options

Pay Online

The student or authorized user can access mySandburg to make a debit or credit card payment. We accept American Express, Discover, Mastercard and Visa.

Pay in Person

Visit the Business Office located at E100 Galesburg campus or the Main Office at the Carthage Branch Campus to pay your tuition with a cash, check, money order or debit/credit card. We accept American Express, Discover, MasterCard and Visa. Checks are made payable to Carl Sandburg College with a memo of the student name and ID.

Pay by Mail

Please include the student's name and I.D. # on the check. Checks are made payable to Carl Sandburg College. The mailing address is:

Pay by Phone

Call 309.341.5210 to pay with a debit or credit card over the phone. There is no fee for this service.

The Payment Plan allows families to pay tuition and fees in up to five monthly installments with Nelnet's Tuition Payment Plan (excludes books). A student or authorized user can access mySandburg to set up the payment plan with a debt or credit card, checking or savings account and manage the plan by checking scheduled payments, transactions, balances, payments made and changes to the account.

IMPORTANT INFORMATION REGARDING CHANGES AND DROPS

If at any time during the term you add or drop a class, make extra payments online or in the offices, receive additional financial aid, scholarships, or loans…PLEASE CONTACT THE BUSINESS OFFICE to let them know of your changes. CHANGES ARE NOT AUTOMATICALLY ADJUSTED!

If you should drop ALL your classes after the 100% drop period, you ARE OBLIGATED to pay the remaining amount due. Students must meet all financial obligations to the College before they will be allowed to re-register, receive grade reports, diplomas, certificates and transcripts. If you should have any uncollected past due balances, we may use any and all means necessary to collect this debt in accordance with the state and federal laws.

If you need to change payment method or credit card number, please contact Nelnet Business Solutions and a customer service representative will help you. They are available Monday - Thursday 7:30 am to 7:00 pm (CST), Friday 7:30 am to 5:00 pm at (800) 609-8056.

ENROLLMENT DATES

NOTE: Down payments are processed immediately! Monthly payments are processed on the 5th or 20th of each month and will continue until the balance is paid in full.

Fall 2018 Tuition Due August 7, 2018

Payments are available beginning April 2, 2018

Enroll April 2 - June 1 with no down payment, and 6 payments from June - November

Enroll June 2 - July 2 with no down payment and 5 payments from July - November

Enroll July 3 - August 2 with no down payment and 4 payments from August - November

Enroll August 3 - 24 with 25% down payment and 3 payments from September - November

Spring 2019 Tuition Due December 11, 2018

Payments are available beginning October 1, 2018

Enroll October 1 - December 3 with no down payment, and 5 payments from December - April

Enroll December 4 - January 3 with no down payment and 4 payments from January- April

Enroll January 4 - January 25 with 25% down payment and 3 payments from February - April

Summer 2019 Tuition is Due May 7, 2019

Payments are available beginning March 1, 2019

Enroll March 1 - April 3 with no down payment, and 4 payments from April - July

Enroll April 4 - April 25 with 25% down payment and 3 payments from May - July

Enroll April 26 - May 24 with 50% down payment and 2 payments from June - July

PAY USING FINANCIAL AID

Carl Sandburg College participates in federal, state, and institutional financial aid programs to assist students. Financial aid is available in the forms of grants, loans, and scholarships to help pay tuition and fees.

Financial aid that has been finalized can be used toward tuition and fees. Eligible awards will have a status of accepted and the disbursement will show on the students account based on enrollment status. If aid is not processed by the tuition deadline, you are responsible to pay your tuition in full or go on the payment plan. Financial aid involves several steps and students are encouraged to file early. For more information see Getting Started with Financial Aid.

The Business Office will automatically deduct incurred costs (tuition, fees, lab costs and other authorized charges such as books, supplies, etc.) out of the financial aid that is credited to your account. Any remaining financial aid is refunded to you once attendance is confirmed approximately 14 calendar days after the semester begins.

Set Up Authorized User (Proxy) for Financial Aid and Billing

Sandburg offers students the opportunity to add one or more authorized users (called a Proxy) which allows the authorized user to make online payments on the student's behalf and access financial aid documents and awarding information. The authorized user will receive a separate login and password to access the account.

Authorized users do not have access to the student's stored payment methods, academic records, grades, personal emails, or other personal information. Making parents (or other individuals) an authorized user does not give Sandburg staff permission to discuss the student's academic records with the authorized user.

The student controls what the user can access. To set up an authorized user to act on your behalf, follow these instructions. If you have any questions, please contact us at 309.341.5260.

Third-party payments are when an outside entity is paying for your tuition and possibly books. Examples of third-party payments are WIA, DORS, College Illinois and your place of employment. An authorization on company letterhead must be submitted to the Business Office by the tuition deadline. If you are in the National Guard or have IVG, please contact or set up an appointment with the Coordinator of Veterans and Military Services, in the Financial Aid Office at 309.341.5283 or contact the Financial Aid Office in order to have the grant applied to your tuition.

District 518 residents 65 years of age or older are permitted to participate in credit-bearing courses at no charge for tuition (no credit awarded), provided there are spaces in the classes and that tuition-paying students constitute the minimum number required for enrollment in those classes. Verification of age is required by presenting an Illinois drivers's license or other appropriate documentation at the time of enrollment. Payment is required for all fees, books and supplies.

To process:

Student submits a copy of their driver's license to the Business Office.

Business Office checks for eligible enrollment eligibility and provides a copy of the driver's license to financial aid to enter the award.

A $30 fee will be charged for NSF checks. The college will not accept a check in the future from a student who previously had a NSF check. The student will be required to pay with cash, money order or debit/credit card.

Carl Sandburg College has a mandatory attendance policy for all classes. If a student does not show in class at least once during their first four days of the semester, the student will be dropped from the course. Courses less than 16 weeks require attendance during the 100 percent refund of the course (see refunds above). You may re-register for these classes if they are still available and with the instructor's permission. For more information see No Show You Go.

Failure to Pay

Students who fail to pay for their classes by the tuition payment deadline through the 100 percent refund period will be dropped from the class (refer to refund tab above for more information). You may reregister for the classes (if they are still available), but payment in full is due at the time of re-registration.

Students with unpaid charges or who fail to return all materials owned by the College will not be allowed to reregister and to receive grade reports, diplomas, certificates, and transcripts. If you should have any uncollected past due balances, we may use any and all means necessary to collect this debt in accordance with the state and federal laws.

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