Things to Consider When Planning a Late Night Wedding

Today on the blog, the Chancey Charm team is sharing their top tips and mistakes to avoid when planning evening weddings. This includes ideas like putting your vendors up in a hotel the night of your wedding if they’re traveling a long distance. Some vendors, like bands and photographers, might even have this built into their contract. These are important details, that need to be factored into your budget. As featured on SheFinds.com. Enjoy friends!

Things to Consider When Planning a Late Night Wedding

Don’t forget to check the town or venue noise ordinance. Many venues or towns have a 9 pm or 10 pm stop time on entertainment or noise. So, you’ll need to factor in these hard end times and work backwards from them when making your timeline for your evening wedding and reception.

A common mistake brides make is not checking to see what time the sun sets and scheduling the day accordingly. You might not be set on doing a first look, but it might be imperative in order to get all the photos you want in good light! If you’re having an outdoor reception, make sure that you have plenty of lighting set up for dinner and dancing by the time the sun goes down. Your photographer will thank you!

Adding to the above, many venues prefer having the band or DJ face a certain direction or set up in a certain place to help combat excessive noise, so it’s important to double check to ensure that your party that was supposed to last all night doesn’t have the plug pulled before it even has a chance to get started.

Don’t make the mistake of not booking guest rooms. Having an evening wedding will mean guests will be drinking late, and it’s always a good idea to have a place for guests to go and spend the night if needed. Someone will always over drink and not plan on it, so it’s better safe than sorry!

Similar to the above, always have back up transportation as well, such as Uber for guests who need a designated driver. And for guests who will be traveling to the hotel, book a shuttle from your reception to the hotel (but make sure cars can be left at your venue). If not, have them leave their cars at the hotel first when they check in, have the shuttle bring them to the wedding and then take them back after the reception.

Wedding attire is important! Evening events are traditionally more formal than daytime weddings. Please list the dress code on the invite and on your wedding website for guests so they are comfortable and dressed correctly for your style of wedding.

And because guests will most likely assume that they are required to dress more formal than a daytime wedding, if this is NOT your vision and you’re going for a more laid-back atmosphere, clarify that on the invite and your wedding website.

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Do you have any wedding planning advice questions you’d like us to answer or more tips for brides planning a late night wedding? Let us know in the comments below! Cheers, friends!

Chancey Charm

We’re the Chancey Charm team, and from San Diego to Boston — and everywhere in between — we come alongside brides and take the stress out of planning!

Serving clients since 2011, with over 150 published weddings and editorials under our brand, we love serving clients with custom design boards and inspirational sketches. Chancey Charm planners work from offices in more than 13 cities, meticulously designing feminine, sophisticated weddings.

Each location is served by local planners, ensuring excellent customer service for every Chancey Charm client. We have access to multiple mentors + a team of planners to help with sourcing and problem solving, as we plan your wedding. We also have back-end business support behind us, so that we can focus on planning your wedding, without having to worry about marketing and PR simultaneously.

We lean on cloud-based planning and our custom, online planning tools to meet our brides where they are: from hometown to destination affairs, let’s make planning a stress-free process. Whether it’s a small, intimate vineyard wedding or a grand ballroom celebration, we want you to head down the aisle at ease as the belle of the ball in your elegant, publication-ready vision.

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Welcome to Chancey Charm! We're a team of experienced wedding planners, in destination wedding locations across the country. With over 150 published weddings and editorials under our brand, we've been serving clients with custom design boards and inspirational sketches since 2011. We've been named a top planner by Southern Living Magazine and featured on Martha Stewart.