ILL Access & Policy

The directions for setting up a new account follow, and are also demonstrated in this 57 second video.

Eligibility

This service is available to all currently enrolled New
College students, staff, and faculty. Providing your 14 digit NCF ID number
(begins with either 205 or 211) on the form certifies your eligibility.

Copyright Restrictions

The copyright law of the United States (Title 17, United
States Code) governs the making of photocopies or other reproductions of
copyrighted material. Under certain conditions specified in the law, libraries
and archives are authorized to furnish a photocopy or other reproduction. One of
these specified conditions is that the photocopy or reproduction is not to be
"used for any purpose other than private study, scholarship, or
research." If a user makes a request for, or later uses, a photocopy or
reproduction for purposes in excess of "Fair Use", that user may be
liable for copyright infringement.

This institution reserves the right to refuse to accept a
copying or scanning request if, in its judgment, fulfillment of the order would involve
violation of copyright law.

Registration

First-time ILLiad users must register in order to access the
database. Registration provides the following benefits:

you
will not have to supply personal information again when making future
requests;

your
e-mail and regular mail addresses are placed on file with Interlibrary
Loan enabling us to promptly communicate with you; and

specifying
a unique username and password will provide secure access to information
about current and past ILL requests.

During registration, you will be asked to choose a Username
and Password. You will use this Username and Password when logging on to the
ILLiad system in the future. Given their importance, you may wish to make a
note of your user name and password and retain them in a safe location. Here
are a few tips:

user
name: choose anything you like, such as your name, abbreviations, or an
alphanumeric code;

password:
Choose anything you like, but we recommend that you follow good security
practice and choose a password that is different from those you use to
access other systems. ILLiad will encrypt your password, so it will remain
secure. Only you will know your password.

Other information needed for registration:

You
must specify your home campus as new College when registering to use
ILLiad.

If you
specify a campus address as your address of record, please be certain that
you provide the accurate mail code.

All
patrons must provide an email address for notification purposes.

How long will I wait for materials I
have requested?

Typically, material owned by one of the USF campuses is
available within 3-5 business days (assuming the material is on the shelf and
not checked out to another patron).

When it is necessary to obtain materials from non-USF
institutions, the wait is approximately 2-4 weeks. Your request is processed
within 24-hours of receipt -- the delay is incurred while awaiting action by
the lending library, over whom we have no control.

How am I notified when my
materials arrive?

When materials arrive, we immediately send an email message
to ensure prompt notification.

How do I obtain my ILL materials
and where do I return them?

Articles

Electronic articles will be sent to your ILLiad account.
They can be accessed for 30 days. You may print them.

Patrons providing a campus address will receive print
articles via campus mail should they choose to do so. Patrons lacking a campus
address may collect their articles at the circulation desk.

Loans

Incoming loans are held at the library's circulation desk
under your last name. A current NCF ID card is absolutely necessary to
check-out ILL materials -- no exceptions. Each lending library has the right to
restrict the use of materials to "in-house use only". This may be due
in part to rarity, frailty or other extenuating circumstances.

Returns

Materials borrowed must be returned to the circulation desk
of your home campus library. Do not use book drops--this includes book drops
inside the building proper. Do not remove the band/label from the item you have
borrowed. Understanding these distinctions is a matter of adhering to the
instructions on the informational band/label and this policy statement. It is
your responsibility to observe and adhere to these restrictions. Failure to
adhere to the lending library's rules may jeopardize YOUR future borrowing
privileges.

Loan Periods

Loan periods vary and are assigned by the lending
institution. Additionally, materials are subject to recall by the lender at any
time. Overdue fines on borrowed materials are particularly steep (see below).
It is your responsibility to be aware of your material's due dates.

In most cases, patrons will have a three (3) week loan
period; no renewals are permitted. However, the lending institution may
restrict loan periods and/or conditions of use (e.g. library use only, etc.).
We must abide by these conditions.

Overdue Fines and Penalties

Interlibrary Loan is a privilege that relies heavily on a
good relationship with the lending libraries. Late return of books can damage
our relationship with the lending libraries and jeopardize our ability to
borrow items in the future. The following will occur when materials are
overdue:

Three
(3) days overdue: email notification is sent to you;

Five
(5) days overdue: another email notification is sent to you;

Seven
(7) days overdue: you are blocked from using ILLiad, ALL library
privileges are blocked, and you are billed a non-refundable $10.00 overdue
fine. (Note: for UBorrow overdues your library privileges
are blocked and you are billed a non-refundable $10.00 overdue fine at forty
(40) days overdue.) Once the loan is returned and the fine
paid, your privileges will usually be restored, except for repeat
offenders (see below).

Thirty
(30) days overdue: you are billed for the items replacement cost as
determined by the lending library. All replacement costs are non-refundable
and all library privileges are revoked until fines are paid.

Repeat
offenders: Interlibrary loan service may be suspended to individuals whose
borrowing privileges have been blocked more than once. Suspension may
remain in effect for a semester. Patrons who have been suspended may
request re-instatement of privileges by petitioning library
administration.

Please understand that compliance with an item's due date is
your responsibility. Any attempts we make to contact you are a courtesy and our
failure to do so does not release you from your responsibility to return the
materials on time.

Are there restrictions on what I can
borrow?

The NCF Library adheres to a National Interlibrary Loan Code
(1993) that places some restrictions on the materials we can borrow. We do not
borrow the following:

textbooks
used in course work;

non-circulating
materials (reference books, rare books, etc.);

items
that will be placed on reserve;

periodicals
(i.e. entire issues);

genealogical
materials;

computer
software;

non-circulating
theses and dissertations; and

items available in our collection or accessible electronically to NCF patrons

Due to the heavy demand for audiovisual material, videos
will only be available for pickup for a short period of time (approximately 5
days) and will be lent to patrons for a similarly abbreviated time period, not
to exceed 7 days without prior arrangements.

Can I do anything to speed the process?

We work very hard to minimize your wait for needed
materials, but you can assist in several important areas:

do not
use abbreviations unless the source of the citation uses them;

obtain
complete citations from standard bibliographic sources (i.e. indexes,
bibliographies, library catalogs, etc.) and make a note of the source in
your request; and

check
the library catalog first -- the number one reason for unnecessary delay
is that the material is owned by the Cook Library.

Is there a cost for the service?

While there is normally no cost to you, please keep in mind
that we do incur costs on many items. Articles provided by commercial document
delivery services (the speediest means available) typically cost from $18-23.00
each. Book loans average $7.00 each but may rise to over $50.00 per loan from
some institutions.

Is there a restriction on the number
of requests I can submit?

No, but please remember that book loan periods are limited
to 21 days with an option to re-request; schedule your research accordingly.