W9 Form: When and Why to Use It

We are asked many questions about W-9s by business owners and entrepreneurs, so we thought a brief blog on the topic might be helpful. However, as is the case for all other tax-related issues, questions, or concerns it’s always best to reach out to a tax professional for any in-depth discussions regarding the W9.

What is a W9?

The W-9 is typically used to request tax information from freelancers, independent contractors and other self-employed people.

Who needs a W9?

Anyone who does work for a company but is not a full-time employee of the company should fill out the W-9 federal income tax form. Freelancers and independent contractors may have to fill out many W-9 forms, depending on how many companies they work for over the course of a year.

Consultants are also required to fill out a W-9 for each company they consulted with throughout the year.

Disclaimer: Harvard Business Services, Inc. is a document filing service that provides general information. We cannot render legal or financial advice and your use of this site is subject to additional terms and conditions. HBS is not affiliated with Harvard University.