Health and safety

We provide information, practical tips and processes (including a checklist) to help your business remain, or become compliant.

We provide an overview of Health and Safety and highlight some practical tips and processes on how your business can remain (or become!) compliant. If you are an employer in the London area we, at Interlegal, can provide you with assistance or any additional information required.

It is very likely that owners and managers of many smaller businesses are not aware of just how demanding health and safety regulations can be.

We provide an overview of these below and highlight some practical tips and processes on how your business can remain (or become!) compliant.

Legislation governing health and safety

The main statutes are:

The Health and Safety at Work 1974 (HSWA)

The Management of Health and Safety at Work Regulations 1999 (Risk Assessment)

Regulatory Reform (Fire Safety) Order 2005

The Health and Safety (Consultation with Employees) Regulations 1996

Safety Representatives and Safety Committee Regulations 1977

Corporate Manslaughter and Corporate Homicide Act 2007

There are many other regulations relating to specific areas of health and safety, for example, manual handling, safety signs, employment of children, display screen equipment, control of substances hazardous to health, reporting of incidents, control of noise and first aid. There are also approved codes of practice (ACOPS) which provide practical advice on compliance and have special legal status.

Minimum requirements

A business with at least five employees must have all of the following in place to avoid problems with a health and safety inspector:

a written health and safety policy, which should be specifically tailored for the employer

assessments of risks from workplace activities

records of any significant findings from such assessments

consultations with employees or their representatives on health and safety matters

health and safety training programmes

employer’s liability insurance, evidence of which is on display

health and safety posters on display

a competent person appointed to assist with health and safety responsibilities.

Sanctions for Non-Compliance

If inspectors arrive from either the Health and Safety Executive (the HSE is responsible for factories, farms and building sites) or the local authority (responsible for offices, shops, hotels and catering) and find a business in breach of health and safety regulations there are a number of types of enforcement action they can take, in increasing order of severity, as follows:

offer advice, either face to face or in writing

issue a warning, highlighting a failure to comply with the law

serve an improvement notice

withdraw approvals to undertake certain activities

vary licensing conditions or exemptions

issue formal cautions (a formal statement of an offence having been committed, acknowledged by the recipient)

prosecute at the magistrates or Crown Court. This may lead to fines from £5,000 up to a maximum of £20,000 in the lower courts and unlimited fines in the Crown Court and/or up to 2 years imprisonment.

At the same time employees may take civil actions against their employer if they suffer injury or illness and the employer has breached the Management of Health and Safety at Work Regulations 1999.

Why managing health and safety makes sense

In addition to avoiding legal sanction, statistics in 2014/15 show:

2,538 mesothelioma deaths due to past asbestos exposures (2013)

142 workers killed at work

76,000 other injuries to employees reported under RIDDOR

611,000 injuries occurred at work according to the Labour Force Survey

27.3 million working days lost due to work-related illness and workplace injury

£14.3 billion estimated cost of injuries and ill health from current working conditions (2013/14)

Accidents and ill health can be very damaging to business because, in addition to personal injury claims and the direct costs, productivity can be severely compromised. The less visible costs are many and varied and include increased overtime working and temporary labour, stress and more staff absence, production delays, repairs to equipment, costs of management time, customer dissatisfaction and loss.

These are compelling reasons why it makes sense to manage health and safety proactively.

Five-step process to managing health and safety

The HSE has produced ‘Successful health and safety management’ (HSG65) which is an excellent guide on how to plan for and audit health and safety. It suggests a five-step process as set out below.

Step 1

Set your policy. This demonstrates to staff that you take health and safety issues seriously, have identified the risks associated within your business, have assessed those risks and will continue to eliminate or control them.

Step 2

Organise your staff. The effectiveness of your policy depends upon the involvement and commitment of your staff.

Step 3

Plan and set standards. This involves setting health and safety objectives, identifying hazards, assessing risks and implementing standards of performance.

Step 4

Measure your performance. This is about looking at whether your assessments are showing an improvement or the same issues are repeating themselves. Regular inspections and checks should be made to ensure your standards are being met.

Step 5

Learn from experience. If things have gone wrong, this is about reviewing how effective your procedures are and then making changes to improve the effectiveness of these policies and procedures.

Practical tips

The following are some practical actions you could and should be taking today:

removing items from the work area such as cables and other loose items, which can cause tripping and slipping accidents

repairing torn carpets and broken edges on staircases to avoid the risk of serious falls

making sure that workstations are stable, don’t give off a reflective glare and ensuring there is suitable seating and hand and foot-rests so that staff maintain good posture whilst working

insisting that staff take regular breaks, particularly if working for long stretches at a VDU screen

Health and Safety Checklist

How we can help

Health and safety is an important, if sometimes neglected, area. To help you meet your responsibilities we have provided a simple checklist that you may wish to complete to identify areas within your business that need attention.

If you are an employer in the London area please contact us at Interlegal if you would like any additional information.

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