When Should You Start Planning Your Company Holiday Party

The holidays are quickly approaching and everyone is gearing up to start celebrating. The earlier you begin preparing for the holidays the more time you will have to plan and make sure everything will go off without a hitch. Though holidays used to be an affair that you would spend at home with your family and friends, in recent times they have also become an event that is shared at your workplace. So, with this in mind, have you started preparing for your company holiday party?

Holiday parties are a large undertaking and may require more time to plan and execute than you realize. Even if it is only July, the cooler months will soon be approaching and you may need to host a company holiday party as early as November. With such an important event, you don’t want to let your employees down simply because you didn’t allow yourself adequate time to prepare and execute a holiday party. So, below are reasons why you should start planning your company holiday party as early as possible.

Finding a Location

Finding a venue, especially one of a larger size, can be difficult during the holiday season. Venues book up fast during the holiday season because everyone has the same idea, to throw a company holiday party or some other big event. The venue should be your main priority once you have decided on your budget for your event. The sooner the better, for once you have chosen the location others decisions can then be made.

When looking at potential venues you should consider the amount of people on your attendee list. Are you only inviting certain, key employees, or are you inviting the entire company? Different venues will be able to accommodate a specific amount of people, so it is helpful to know the number of individual in advance.

Time to Work Out Event Details

The catering and live entertainment at your company holiday party have to come from somewhere right? The actual details of your event will take some time to hammer out. You need to start planning your company holiday party early so you have adequate time to make these decisions and then employ the proper services or individuals. You will need to decide on a catering company, or figure out how you are going to cater yourself, and decide on what food and drinks will be offered at the event. You need to decide what type of entertainment will also be provided at the party. Will you hire someone to handle the music?

Avoid Last Minute Madness

If you start your holiday planning early, you will be able to avoid that last minute rush of trying to get everything in place. The stress that accompanies last minute planning is something to be avoided whenever possible. It can cause too many things to go wrong or be overlooked. Plan early and have a back up plan in place in case anything goes wrong as the date for your holiday party approaches.

Holiday parties are a way of letting your employees bond over a common experience. It is a time when they can be appreciated and reflect on what they have achieved through the last year. If you need help planning and organizing your company holiday party, visit the website for James Events today!

James Events is one of the top event management companies in Orange County. We have produced more than 14,000 high-profile events in our 30-year history, and offer a complete range of services for corporate, non-profits and school events.