b.
The Deputy Chief of Staff, G-1 (
DCS, G-1
) will serve as the senior Army policy official for the Reserve of the Army officer promotion system and will provide Army supervision of the Reserve of the Army officer promotion
policy formulation, procedures, goals, architecture, and standards.

Promotion boards make recommendations to the President of the United States, who is the approval authority for all commissioned officer (except commissioned warrant officer) promotions. Promotions to the grade of colonel (COL) and approved by the President must be confirmed by the Senate (
10 USC 12203(a)
). The SA has authority to approve or disapprove promotion board reports for warrant officer promotions and for all selective continuation boards.

Authority to administratively issue Reserve of the Army promotion memoranda for officers serving in an active status on the Reserve Active Status List (RASL) and USAR warrant officers (to include commissioned warrant officers), serving in an active status, not on the Active Duty List (ADL) is assigned to
—

Neither the marital status of an officer by itself, nor the employment, educational pursuits, or volunteer service activities of the officer's spouse may be considered in determining whether or when to recommend an officer for promotion. Commanders, board members, or others involved in promotion determinations will not consider information in personnel files regarding such factors.

An officer in the grade second lieutenant (2LT) or a USAR warrant officer in the grade of WO1 will be considered for promotion without review by a selection board. The officer's records will be screened to determine eligibility for promotion to the next higher grade far enough in advance to permit promotion on the date promotion service is
completed (
table 2-1
or
table 2-3
). The records of ARNG unit officers will be screened and promotions accomplished by the CNGB. The records of USAR unit officers will be screened and promotions accomplished by CDR, HRC St. Louis, ATTN: AHRC-PSP. For USAR nonunit and AGR officers, records will be screened
and promotions accomplished by CDR, HRC, Office of Promotions, (RC), ATTN: AHRC-MSL.

An officer removed from an active status before promotion is final (the effective date of promotion) will be removed from the promotion list (
para 3-17
). Removal will not be considered a nonselection.
If returned to an active status, the officer's name will not be placed on a promotion list or nominated for promotion unless again recommended by a selection board. An officer returned to an active status after having been
in an inactive or retired status will not be considered for a Reserve of the Army promotion (mandatory or USAR position vacancy; or, in the case of an ARNGUS officer, Federal recognition) until at least 1- year after the
date of return to an active status.

To be eligible for selection, an ARNGUS or USAR officer who meets the eligibility requirements (
para 2-5
) must be properly in an active status and participating satisfactorily in Reserve training.
For promotion purposes, an officer is deemed to be a satisfactory participant and in full compliance with the commander's instructions if, within the 12 months before the convene date of the board, the officer has not been reassigned,
transferred, or separated as an unsatisfactory participant under
AR 135-91
.
In addition, the officer must not be being processed for such action on the selection board convene date.

To qualify for selection, commissioned officers (other than commissioned warrant officers) must complete the military educational requirements in
table 2-2
not later than the day before the selection board convene date.

a.General.
Mandatory selection boards will convene each year (
chap 3
). These boards will consider ARNGUS and USAR officers on the RASL for promotion to CPT through LTC. They will also consider USAR WOs to grades CW3 and CW4 in an active status, not on the ADL. These boards will consider officers for promotion without regard to vacancies in the next higher grade.

Promotion to fill authorized troop program unit (TPU) position vacancies may be filled through promotion of the best qualified, geographically available officers to the grades CW3, CW4, and CPT through COL, as prescribed below. The USAR TPU position vacancy boards will normally be held twice a year.

(2)
USAR commanders will submit the names of officers who meet the criteria in
b
, above to fill position vacancies in grades of CW3, CW4, and CPT through COL to their area commander for promotion consideration. USAR commanders must identify all officers who are eligible for consideration. They will also identify those officers who are not qualified and the reason the officers are not qualified.
(Examples include an officer not educationally qualified for promotion or, an officer previously not selected by a mandatory promotion board.) Promotion nominations from area commanders to fill position vacancies in grades CW3,
CW4, and CPT through COL will be mailed to CDR, HRC St. Louis, ATTN: AHRC-PSV-B, 1 Reserve Way, St. Louis, MO 63132-5200.

e.Procedures.
After
DCS, G-1
, DAPE-MPO
authorizes the conduct of a USAR-AGR position vacancy board, the MOI, membership, and other board procedures will be staffed by DAPE-MPO under chapters
3
and
4
.

Notes:
1.
Officers assigned to Control Group (OADO) (see
para 2-8b(1)
) and former OADO officers (including Early Commissioning Program (ECP) participants) transferred to the Control Group (Annual Training) or the Selected Reserve preceding their promotion eligibility to 1LT are not required to meet the educational requirement for promotion to 1LT. Promotion under these circumstances does not negate the requirement to complete the resident officer basic course at a subsequent date. Officers enrolled in a resident basic course, who are otherwise eligible, will also be considered to have satisfied the education requirement for promotion to 1LT.

The SA has delegated to the
DCS, G-1
the
authority to convene mandatory promotion boards and special selection boards for promotion to CW3 through COL, and USAR position vacancy boards for promotion to all authorized grades per 10 USC 12242, 14101, and 14502, as appropriate.
For Federal recognition boards, see
NGR 600-100
and
NGR 600-101
.

(3)
A Personnel Qualification Record (PQR),
DA Form 2-1
, will be included in the PCF of the USAR troop program unit and Army National Guard officers. The supporting military personnel offices will provide these forms. Each officer will audit his/her PQR before it is forwarded to the selection board.

(4)
A photograph taken per
AR 640-30
, within the past 5 years. The officer being considered will send photographs directly to the board. The officer's signature, height, and weight must be entered on the back of the photograph.

Mandatory Reserve of the Army selection boards and USAR position vacancy selection boards will convene as announced by HQDA DCS, G-1 (DAPE-MP). The SA has delegated the authority to convene special selection boards to
DCS, G-1
. The DCS, G-1 will convene promotion advisory board/special selection boards (see
sect III
) on an 'as needed' basis. These boards will be convened to reconsider officers who were either improperly omitted from consideration due to administrative error, or who were non-selected for mandatory promotion as a result of material error. Special selection boards are conducted as an additional duty of regularly scheduled mandatory Reserve of the Army selection boards for the same competitive category.

b.
HQDA
DCS, G-1
(DAPE-MP) will task HRC, National Guard Bureau (NGB), and Office of the Chief, Army Reserve (OCAR) to nominate soldiers to serve on mandatory Reserve of the Army selection boards. Nominations will be forwarded to HQDA DCS, G-1 (DAPE-MPO) to arrive not later than 35 days before the board's scheduled convene date. Nomination packets will include
as a minimum an officer's record brief or other suitable biographical summary of civilian and military experience and education, and certification of compliance with
AR 600-9
.

The DMPM, DCS, G-1, will designate officers to serve as recorders for mandatory and USAR position vacancy selection boards. The recorders will be assigned to the CDR, HRC, Office of Promotions, (RC)
(AHRC-MSL) and will be sworn to their duties by the CDR, HRC, Chief, Office of Promotions (RC) (AHRC-MSL). At least one board recorder must be present during all board deliberations. Officers designated as board recorders must
have completed, within the previous 12 months, a program of instruction approved by the SA or their designee. This program will include the duties and responsibilities of recorders to assist the board president in ensuring that the board complies with the law and applicable directives and regulations. The designation of board recorders is subject to the following restrictions
—

(2)
As an exception to (
1
), above, late evaluation reports, promotion reports (Code 11) and referred reports, if administratively correct, will be provided
to the appropriate board on receipt at the Office of Promotions (RC), provided the board has not completed its final, formal vote as specified in the MOI. A late evaluation report is defined as any report, other than a "complete the record" OER, which has a "thru" date more than 60 days earlier than the due date established in the selection board notice if the rated officer is AGR, and 90 days earlier than the due date established in the selection board notice,
if the rated officer is other than AGR. A Code 11 report is required for an officer who has failed to be selected for promotion by a mandatory Reserve of the Army promotion board and who has not received an evaluation since the
date the board convened. Other requirements are outlined in
AR 623-105
. A referred report is defined in AR 623-105.

(4)
If an officer is determined to be ineligible for consideration for a reason
listed in paragraphs (
a
) through (
g
), below, CDR, HRC, Office of Promotions (RC) (AHRC-MSL) will verify the officer's ineligibility, explain the basis
for the officer's ineligibility to the SA, and advise the SA to request that the President approve removal or administrative deletion of the officer's name from the promotion board report or the promotion list. A promotion advisory
board is not required for a determination that an officer was ineligible for consideration for reasons listed in paragraphs (a) through (g), below. An officer is ineligible if he or she
—

(1)
An officer whose promotion has been announced will be notified immediately
on preliminary determination that the promotion was unauthorized for a reason shown in
a
above. The notification will be sent by certified mail for delivery to the addressee only. A return receipt will be requested using
PS Form 3800
(Receipt for Certified Mail). An equivalent form of notice may be used if such service is not available by the U.S. mail at an address outside the United States. The notice will inform the officer of the basis for the preliminary
determination. The notice will further advise the officer that he or she may submit matters in rebuttal in writing within 30 days from the date of delivery. Coordination with the servicing Staff Judge Advocate is necessary if the preliminary
determination indicates that a promotion was unauthorized and involves possible underlying criminal misconduct by the officer. This is to ensure compliance with Article 31,
UCMJ
. This must be done before notifying the officer of the preliminary determination and of his or her opportunity to submit rebuttal matters. HQDA will review any rebuttal materials submitted by the officer.
HQDA will then make the final determination regarding the validity of the promotion and if the officer served in a de facto status in the grade to which invalidly promoted. Revocation of promotion orders, if appropriate will occur
after these final HQDA determinations.

If the report of a special selection board, approved by the President, recommends for promotion to the next higher grade an officer not currently eligible for promotion, or a former officer whose name was referred to it, the SA may act through the Army Board for Correction of Military Records (ABCMR) to correct the military record of the officer or former officer to correct an error or remove an injustice resulting from not being selected for promotion by the board which should have considered, or which did consider, the officer (10 USC 14502(e)(3)).

a.
Paragraphs
3-19
through
3-21
also apply to all Reserve officers nonselected for mandatory promotion before 1 October 1996 and all warrant officers, regardless of the date nonselected for promotion to CW3, CW4 or CW5. Promotion consideration and promotion selection requires ABCMR action. A
DD Form 149
(Application for Correction of Military Record per Title 10, U.S. Code, Section 1552) will be used to request promotion advisory board consideration.

An officer whose name has been submitted to a mandatory selection board (
para 2-10
), and who changes residence from one area command to another, or changes status from unit to nonunit, or who moves from ARNGUS to USAR or USAR to ARNGUS, or who transfers from the RASL to the ADL, will be monitored by the promotion authority submitting his or her name until board consideration is concluded. The losing command will notify the gaining command of the selection board results so that the officer may be informed at the proper time. The names of selected officers will be furnished in the format outlined in
figure 4-1
. The names of nonselected officers will be furnished in the format outlined in
figure 4-2
.

An officer found not qualified for promotion to 1LT or CW2 who was retained in an active status (
para 4-30
) may be promoted if later determined qualified. The promotion will not be earlier than the
date the officer is determined qualified for promotion. A memorandum for record will be prepared to explain the later promotion date. A copy of the promotion notice and the memorandum for record will be placed in the officer's Official
Military Personnel File (OMPF). A copy of each will be sent to CDR, HRC, Chief, Office of Promotions (RC), ATTN: AHRC-MSL, 9700 Page Avenue, St. Louis, MO 63132-5200.

(10)
Documented as overweight as defined in
AR 600-9
or has failed the Army Physical
Fitness Test (APFT) most recently administered. Or, through his or her own fault (as determined by the first commander who is senior to the officer concerned), has not taken and passed an APFT within the period required. (Officers having
a valid permanent or temporary medical profile that, as determined by appropriate medical personnel, precludes administration of the APFT, even in an authorized modified form, are deemed not to have taken the APFT through no fault of their own.)

Each Ready Reserve officer is required to undergo a medical examination (
AR 40-501
) at least once every 5 years. A partial or temporary physical disability resulting from a disease, wound, or injury will not disqualify an officer for promotion.

Procedures in
section IV
will be followed for officers who delay promotion. Follow the procedures in this section in computing effective promotion dates for all other RC commissioned officers
serving on the RASL and WOs. do not antedate effective dates of promotion unless required by law.

a.
Except as noted in
subparagraph c
below, or in parts of this regulation, the effective date of promotion for commissioned officers (except commissioned
warrant officers) may not precede the date on which the promotion memorandum is issued. Do not issue the promotion memorandum before the date the promotion board results are approved and confirmed by the Senate (if required). In addition, the officer must already be assigned/attached to a position in the higher grade or, if an IRR/IMA officer selected by a mandatory promotion board, have completed the maximum years of service in grade in the current grade.

A qualified 2LT will not be promoted before the date of completion of 2 years of promotion service. Promotion service of ROTC graduates who accept appointment in May or June of any year is computed from the date of graduation of cadets of the United States Military Academy for that year.

a.
Except as provided in
paragraph 4-18c
below, only the Secretary of the Army is authorized to determine whether an officer was unqualified for promotion during any part of an involuntary delay of promotion. Accordingly, except as provided herein, only the Secretary of the Army may determine whether an adjustment must be made to an officer's date of rank and effective date of promotion.

The promotion of an officer selected after having been failed of selection on a first mandatory consideration cannot be earlier than the approval date of the second mandatory board by which the
officer is considered (
para 4-21
).

A Reserve officer (other than a commissioned warrant officer), on transfer to the Retired Reserve, will be transferred in the highest grade in which he or she served satisfactorily, as determined by the Secretary of the Army per 10 USC 1370.

Except as provided elsewhere in this regulation, the effective date of promotion may not precede the date of the promotion memorandum. An officer is promoted after selection if all qualifications for promotion are met (
chap 2
and
para 4-11
). When an officer does not meet the qualifications for promotion (para 4-11), the effective date of promotion will not be earlier than the later date all qualifications are met. In no case, will the date of rank or effective date of promotion be earlier than the date the board is approved, or, if required, the date of Senate confirmation.

(1)
Promotion to fill USAR position vacancies (
para 2-13
). The effective date and date of promotion will be no earlier than the approval date of the board, the date of Senate confirmation (if required), or the date the officer is assigned to the position, whichever is later. If not occupying the position, assignment of selectees to position vacancies will take place immediately on announcement of the results of the board.

Officers who are selected for promotion to the next higher grade may voluntarily request delay of the promotion for a period authorized in this section. Delay beyond the maximum period is not
authorized unless approved by
DCS, G-1
. Request for an exception will not be considered unless the area commander or adjutant general recommends approval. Denial of a voluntary request for delay will not be considered to be a failure of selection for promotion unless the officer declines to accept the promotion. This section does not apply to officers serving in an AGR status (see
para
4-15c
), to officers selected through the Federal recognition process, or to officers selected by USAR position vacancy boards.

The names of ARNGUS and USAR officers requesting delay of promotion to the next higher grade will be retained on the promotion list for the maximum period authorized, unless promoted to the grade for which selected or removed under some other provision of law or regulation.

b.
The names of officers in the grade of 2LT found not qualified for promotion and the reasons for disqualification will be reported to the commander concerned (see
para a
, above). A memorandum of nonselection, to include eligibility for further consideration while being retained in an active
status, will be sent to each officer determined not qualified for promotion. A copy of the memorandum of nonselection will be placed in the officer's MPRJ and OMPF. The officer must be retained on the RASL for a minimum of 6 months after the date he/she would have been promoted had the officer been found qualified. At the end of this 6-month period, a determination will be made as to whether the officer will be discharged or retained in an active status. If the officer is to be discharged he/she will be discharged per
AR 135-175
for USAR officers, or
NGR 635-100
for ARNG officers. An officer retained in an active status after being found not qualified for promotion to 1LT may be reconsidered for promotion if the reason for disqualification is resolved. An officer disqualified for promotion and later determined qualified will
be promoted (
para 4-8
). The officer, if not discharged or promoted sooner, will be discharged no later than 18 months from the date on which the officer is first found not qualified for promotion, but in no case later than 42 months after the officer's original appointment. Discharge will be made without regard to remaining military service obligation.

The CDR, HRC, Office of Promotions, (RC), (AHRC-MSL), notifies area commanders, CNGB and adjutants general, and CDR, HRC St. Louis of mandatory selection board results. The area commanders (except CDR, HRC St. Louis), CNGB and adjutants general issue and distribute mandatory selection board notification memorandums (figs
4-20
through
4-27
) to officers who are not recommended for promotion.

d.
An officer described in
a
above who has not been selected for continuation will be discharged, or, if eligible and the officer requests, transferred to the Retired Reserve on the expiration of the continuation period established under
paragraph c
, above, unless on or before that date one of the following has occurred
—

Except where otherwise indicated below,
the following forms are available as follows: DA Forms are available on the
Army Electronic Library (AEL) CD-ROM (EM 0001) and the APD Web site,
www.apd.army.mil
.
DD Forms are available from the OSD Web site,
www.dior.whs.mil
.

(3)
Using the duty position description you provide at tab B (per
paragraph C5
, below), describe why the above named officer's qualifications make him/her the
only qualified
officer
available
to fill the vacancy. If a position requires a specific medical specialty, the AMEDD officer recommended must be certified in that specialty. If the position requires a USAR judge advocate, the JAGC officer recommended must be designated/have been designated to fill the position by The Judge Advocate General. If the position requires an ARNGUS judge advocate, indicate that The Judge Advocate General concurs that the officer designated by the State is the only qualified officer available to fill the vacancy. (
Insert at tab A
)

d.
Officers Not Recommended for Assignment. At the designated tab (see subparas
1
through
4
below) provide information justifying the absence of any other qualified, available officers. For branch immaterial positions, all colonels and/or lieutenant colonels in the appropriate competitive category(ies) who are authorized to fill the position vacancy must be considered. For positions requiring a specific branch and/or specialty, all colonels and/or lieutenant colonels holding the specific branch and/or specialty required to fill the position vacancy must be considered. If a position requires a specific medical specialty, an AMEDD officer recommended to fill that position must be certified in that specialty. If the position requires a USAR judge advocate, the JAGC officer recommended must be designated to fill the position by The Judge Advocate General. If the position requires an ARNGUS judge advocate, indicate that The Judge Advocate General concurs that the officer designated by the State is the only qualified officer available to fill the vacancy.

Language to be Included in Responses to Requests for Promotion to Colonel Through the Position Vacancy Board Process of Lieutenant Colonels Previously Failed of Selection by a Mandatory Reserve of the Army Selection Board. The following language will be included in all responses that return requests without action.