Reporting

Pollution (general)

REPORTING / REPORTING GUIDELINES

Who to notify

the Company

the nearest coastal State

the local P & I Representative

the local authorities

Initial Report

(Ref: IMO Resolution A 648 (16)

(a)

Name of ship, call sign and flag

(b)

Date and time (GMT) of incident (A six digit group giving day of month (first two digits), hours and minutes (last for digits)

(c)

Ship's Position, either latitude or longitude (a 4 digit group giving latitude in degrees and minutes suffixed with N (North) or S (South) and a 5 digit group giving longitude in degrees and minutes suffixed with E (East) or W (West)

Speed at time of incident (in knots and tenths of knots as a 3 digit group)

(l)

Route information - details of intended track

(m)

Full details of radio stations and frequencies being guarded

(n)

Time of next report (a six digit group as in b)

(p)

Type(s) and quantity(s) of cargo on board

(q)

Brief details of defects, damage, deficiencies or other limitations. This must include the condition of the ship and the ability to transfer cargo, ballast or fuel

(r)

Brief details of pollution. This should include the type of cargo, an estimate of the quantity discharged, whether the discharge is continuing, the cause of the discharge and, if possible, an estimate of the movement and area of the slick

(s)

Weather and sea condition, including wind force and direction and relevant tidal or current details

(t)

Name, address, telex and telephone number of the ship's owner and representative (charterer, manager or operator of the ship or their agents)

(u)

Details of length, breadth, tonnage and type of ship

(x)

Miscellaneous - to include other relevant details such as action being taken to limit further discharge, assistance or salvage resources requested, details of any personnel injuries sustained, whether medical assistance is required. should no outside assistance be required, this should be clearly stated

NOTE

The alphabetical reference letters in the above listing are from A.648(16).

The letters do not follow the complete alphabetical sequence as certain letters are used to designate information required for other standard reporting formats, e.g. those used to transmit route information

ARRANGING VIA OWNERS IN LONDON AND AGENTS SWIFTSURE, FUJARAH FOR TRANSFER OF ALL CARGO TO BLUE VENTURE. ETA STS RENDEZ-VOUS 301000. LIAISING WITH LOCAL AUTHORITIES WITH REGARD TO PREFERRED TRANSFER LOCATION. FENDERS WORKBOAR WILL BE EQUIPPED WITH BOOM AND DISPERSANT TO RESPOND TO ANY FURTHER SPILLAGES DURING TRANSFER OPERATIONSNO PERSONNEL INJURIES SUSTAINEDSHIPSAFE P AND I CLUB ADVISED. LOCAL CORRESPONDENT IS BROWN ON TEL DUBRI 5444

Follow-up Report

Once the ship has transmitted the initial report, all parties contacted must be regularly informed as the incident develops.

These reports should include the following, if available:

Loading Port

Specific gravity

Viscosity at one or more temperatures, with the units and temperatures specified