Conditions of Awards

All Condition of Awards (COA) are required at the beginning of every grant year. The following is a short description and template of all required Condition of Awards. All Condition of Awards are due no later than April 15th of the current grant year.

The Agency Contacts (PDF) COA helps ensure that valuable information gets to the appropriate party at your agency. If more contacts are needed for a specific liaison, please add the individual(s) to the Agency Contact Table and submit via email.

The Business Associate Agreement (PDF) sets out the responsibilities and obligations of the Provider, as a business associate of Maricopa County Ryan White Part A Program, a covered entity under the Health Insurance Portability and Accountability Act (HIPAA) and pursuant to the Contract between Associate and Maricopa County Ryan White Part A Program.

The Maricopa County Ryan White Part A (RWPA) Program requires that Quality Management review and approve client policy documents upon award of funds for all contractors. The policies that are required to be submitted include your agencies Client Rights and Responsibilities and Grievance policy and procedures. View the Client Policy Documents (PDF).

The Indirect Cost Plan (PDF) is created by an entity as a means to establish a rate for costs that cannot be directly identified to benefit a particular entity, project, or program. The indirect cost rate may be applied to direct services to calculate the appropriate allocation of indirect costs associated with any one project.

The Planning Council Standards of Care outline the minimum experience and education requirements for direct service providers. Submission of licenses and resumes for direct services providers is required to ensure compliance. View Licensing and Qualifications (PDF).

A133 Financial Audit

The Single Audit (OMB A-133 Audit) (PDF) is performed by an independent certified public accountant (CPA), and must be filed electronically with the Federal Audit Clearinghouse each year. The Single Audit looks at the recipient's financial records, financial statements, federal award transactions and expenditures, internal control systems, and the federal assistance it received during the audit period.

All Therapy and Support Groups (PDF) must be approved, prior to billing Ryan White Part A for the support group. The requested group description will be compared to the Planning Council Standards of Care and existing Behavioral Health requirements.