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In an effort to make study away programs accessible to all students, Duke has established robust financial aid programs during the academic year to support our students' global endeavors. To learn more about how to use your aid while away from Duke, check out the information below.

Duke-In Semester Programs & the Duke Marine Lab

If you are traveling with a Duke-administered (or "Duke-In") program or to the Duke Marine Lab during the academic year, your cost will remain the same as a semester on campus, even if your program is more expensive.

How do I transfer my aid to a Duke-In program?

If you have already applied for aid for the academic year, no separate financial aid application is necessary for "Duke-In" Global Education programs or the Duke Marine Lab. Once you commit to your program, we will automatically adjust your financial aid based on your program's cost.

What happens to my work study?

For students receiving need-based aid, work study is replaced with grant funding when you travel with a program through the Global Education Office. Students attending the Duke Marine Lab will remain eligible to work and your work-study eligibility will not change.

What's included in the cost?

Your program cost (also called your "budget") includes both billed expenses (tuition, fees, etc.), and out-of-pocket expenses (books & supplies, necessary visas & vaccinations, roundtrip airfare, and other personal and miscellaneous expenses). For students traveling with programs through the Global Education Office, your program budget information will be provided to us by your Global Education representative. (This information is also available to you on your MyGlobalEd application page.)

Budgets for the Duke Marine Lab will be issued by the Marine Lab representative and sent directly to the Financial Aid Office. In the case of both the Global Education programs and the Marine Lab, you can always check your budget and financial aid via your DukeHub account.

When will my aid be updated?

We'll update your aid information as soon as the Registrar's office notifies us that you've been approved to study away. This means you'll need to complete all your Marine Lab or Global Education application requirements (including your application, surveys, questionnaires, and any other requested materials) before we can adjust your aid. We'll send you an email once your aid has been updated. If you are traveling through the Global Education office, you can check your status at any time by visiting the MyGlobalEd page.

Term Away

Aid Updated Beginning In

Fall Global Ed Programs

Late May/Early June

Spring Global Ed Programs

November

How do I pay for pre-departure or out-of-pocket expenses?

Your aid is first applied to your billed costs (tuition, fees, etc.). If your aid is more than your bill, we will send you an email with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

How do I get my refund?

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. To activate direct deposit, enter your bank account information in the online form accessible through the Forms and Requests page on DukeHub. If you are eligible for a refund to help pay for advanced out-of-pocket expenses like airfare and visas, the Financial Aid Office will email you an "Advanced Disbursement" form. This form is automatically emailed to you by the Financial Aid Office once the following are true:

You've completed all paperwork for the Global Education Office or Marine Lab

You've committed to a Duke-In Global Education or Marine Lab Program

Your financial aid award is complete

Your grants and loans significantly exceed the amount of your bill

Can I see a sample of what financial aid for a Duke-In program looks like?

Example: Cost of a Typical Semester at Duke

Example: Sample Cost of a Duke-In Program

Tuition, fees, room, and meals:

$27,936

Tuition, fees, room, and meals:

$34,219

Books, supplies, personal, and all other expenses:

$1,736

Books, supplies, personal, and all other expenses:

$2,160

Estimated airfare:

$1,600

Total Duke Semester Cost of Attendance:

$29,672

Total Global Education Cost of Attendance:

$37,979

Example: Aid for a Semester On-Campus (Sample Contribution of $12,500)

Example: Aid for a Semester Abroad (Sample Contribution of $12,500)

Loan:

$2,500

Loan:

$2,500

Work Study:

$1,000

Work Study:

$0

Duke Scholarship:

$13,672

Duke Scholarship:

$22,979

Total Aid:

$17,172

Total Aid:

$25,479

What happens if I cancel or withdraw from my program?

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.

Duke-Approved Semester Programs

Duke-approved semester programs are study-abroad or domestic study-away programs that are administered by an institution other than Duke University. Your family contribution to attend a Duke-approved program will remain the same, provided the cost of the program doesn't exceed the cost of a semester at Duke.

How do I transfer my aid to a Duke-Approved program?

If you have already applied for aid for the academic year, no separate financial aid application is necessary. To use your aid to pay for your expenses abroad, you will need to:

Complete all paperwork from the Global Education Office

Ensure the Registrar's Office has received notification of your enrollment. (Once your Global Education paperwork is complete, you can contact them to determine when confirmation will be sent to the Registrar.)

Let your host institution know you will be using financial aid to pay a portion of your cost

Most institutions have a form that the Duke Financial Aid Office will need to complete to indicate the amount of aid you will receive. Please email the form to us. If no form is available but your host institution needs information regarding your aid, please contact us.

Your aid will be issued directly to you during your semester abroad; we do not send any payments to other institutions. You will receive your aid via direct deposit, and it will be your responsibility to pay your host institution.

What happens to my work study?

For students receiving need-based aid, work study is replaced with grant funding when you study abroad.

What's included in the cost?

Your program cost (also called your "budget") includes both expenses billed by your host institution (tuition, fees, etc.), and out-of-pocket expenses (books, supplies, necessary visas, vaccinations, round-trip airfare, and other personal, miscellaneous expenses). We will receive your program budget from your host institution once the Duke Registrar's Office has notified us that you are approved to study abroad.

When will my aid be updated?

We'll update your aid information as soon as the Registrar's Office notifies us that you've been approved to study abroad and we have received your budget from your host institution. This means you'll need to complete all your Global Education application requirements (including your application, Participation Agreement, surveys, questionnaires, Travel Registry, Pre-Departure Orientation, and all other materials) before we can adjust your aid. We'll send you an email once your aid has been updated, and you can check your status with the Global Education office at any time by visiting the MyGlobalEd page.

Term Away

Aid Updated Beginning In

Fall Global Ed Programs

Late May/Early June

Spring Global Ed Programs

November

How do I pay for pre-departure or out-of-pocket expenses?

Your aid is first applied to your billed costs at Duke, which will include your study-away fee and any outstanding balance. If your aid is more than your bill, we will send you an email with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

Do I pay my host institution?

Yes. You should instruct your host institution to bill you directly; it is your responsibility to pay your host institution for all costs related to your program. Your aid will be issued to you via direct deposit prior to your departure, provided you complete all necessary paperwork for the Global Education Office and your provider by the posted deadlines.

Most host institutions require payment in advance of the time that your aid will be issued to you. If this is the case, you will need to let your host institution know you will be using financial aid to pay a portion of your cost. Most institutions have a form that the Duke Financial Aid Office will need to complete to indicate the amount of aid you will receive. Please email the form to us. If no form is available but your host institution needs information regarding your aid, please contact us.

How do I get my refund?

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. If you are eligible for a refund to help pay for advanced out-of-pocket expenses like airfare and visas, the Financial Aid Office will email you an "Advanced Disbursement" form. This form is automatically emailed to you by the Financial Aid Office once the following are true:

You've completed all paperwork for the Global Education Office

You've committed to a Duke-Approved Global Education Program

Your financial aid award is complete

Your grants and loans significantly exceed the amount of your bill

Does aid cover my Duke study-away fee?

If you are receiving need-based grants, merit, or athletic aid, your financial aid will be adjusted to cover the cost of the Duke study abroad fee.

Can I see an examples of what aid for a Duke-Approved program looks like?

Example: Aid for a Semester On-Campus (Sample Contribution of $12,500)

Example: Aid for a Semester Abroad (Sample Contribution of $12,500)

Loan:

$2,500

Loan:

$2,500

Work Study:

$1,000

Work Study:

$0

Duke Scholarship:

$13,672

Duke Scholarship:

$5,981

Total Aid:

$17,172

Total Aid:

$8,481

What happens if I cancel or withdraw from my program?

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.

Summer Study Abroad Programs

Students may receive institutional financial aid for up to two summer terms, including summer Duke-In Global Education programs. There is no separate summer financial aid application. Duke need-based aid is only available for students traveling with Duke-In programs; no institutional aid can be provided for non-Duke summer programs.

Does it matter whether I travel during Summer Session I or Summer Session II?

Financial aid is awarded on a per-term basis: Summer Session I aid is based on financial aid eligibility for the prior academic year, and Summer Session II aid is based on financial aid eligibility for the upcoming academic year. For this reason, Summer Session II aid awards cannot be processed until your renewal financial aid application is complete.

What's included in the cost?

The cost of your Duke-In Global Education program is determined by the Global Education Office and is available via your MyGlobalEd account. Financial aid considers your expenses for tuition, fees, room, meals, estimated airfare, visas, and other personal expenses when preparing your award.

If you have not already used your two summer terms of aid, the amount you will be expected to contribute toward your program is determined by taking 25% of the academic year's parent contribution. Summer Session I uses the prior year's parent contribution, and Summer Session II uses the upcoming year's parent contribution. (For this reason, Summer Session II aid cannot be processed until your renewal application is complete.)

For example, if the parent contribution for the academic year just ending was $10,000, the Summer I contribution would be $2,500. If the parent contribution for the upcoming year was $12,000, the Summer II contribution would be $3,000.

Is there a way to estimate my aid for my summer program abroad?

If you need to commit to a summer Global Education program before receiving your summer financial aid award, estimating your aid is as easy as 1, 2, 3:

Determine your program's cost

You can do this by logging into your MyGlobalEd program application and clicking the link for your program's budget. This should include all billed expenses (tuition, fees, etc.) and out-of-pocket expenses (airfare, books, personal expenses, etc.).

Determine your summer contribution

This is done by taking 25% of your current parent contribution.

Note: if your family's financial circumstances have changed significantly, please realize that your current contribution may not provide an accurate estimate of your actual contribution if you are traveling in Summer II. (Summer II aid is determined by taking 25% of the upcoming year's parent contribution.)

Subtract your contribution from your cost of attendance

This is how much your summer financial aid award is estimated to be.

When will my aid be updated?

Assuming both your financial aid and global education checklists are complete by the deadlines, the chart below indicates when you will be able to view your financial aid for your program:

Term Away

Aid Updated Beginning In

Summer Session I

Late March

Summer Session 2

May

How do I pay for pre-departure or out-of-pocket expenses?

Your aid is first applied to your billed costs (tuition, fees, etc.). If your aid is more than your bill, we will send you an email with instructions about how to receive your funding (see also "How do I get my refund?" below). If your aid is less than your bill, your pre-departure and out-of-pocket expenses should be paid from your expected family contribution.

How do I get my refund?

First, make sure you've set up direct deposit to have your refund deposited directly into your bank account. If you are eligible for a refund to help pay for out-of-pocket expenses like airfare and visas, the Financial Aid Office will email you an "Advanced Disbursement" form. This form is automatically emailed to you by the Financial Aid Office if:

You've completed all paperwork for the Global Education Office

You've committed to your Duke-In Global Education Program

Your financial aid award is complete

Your grants and loans significantly exceed the amount of your bill

What happens to my student contribution if I study with a Duke-In Global Education program during the summer?

Students who are receiving need-based aid from Duke for study with summer Duke-In Global Education programs may be eligible to have all or a portion of their standard minimum student contribution replaced by grant assistance during the academic year.

Students studying during either Summer Session I or Summer Session II may have up to half of their standard minimum student contribution replaced by Duke grant assistance during the academic year.

Students studying during both Summer Session I and Summer Session II may have up to the full amount of the standard minimum student contribution replaced by Duke grant assistance during the academic year. The amount of a student's standard minimum contribution depends on his or her year in school.

Year in School

Standard Minimum Student Contribution

First year

$2,600

Second year

$2,900

Third year

$3,000

Fourth year

$3,000

Important Note:Students who are participating in Duke Engage or the required summer Public Policy internship are also eligible for the replacement of the standard minimum student contribution. Students participating in Bass Connection programs that are six- to eight-weeks in duration may receive replacement of half the standard minimum student contribution, and students participating in Bass Connection programs greater than eight weeks in duration may receive replacement of the full standard student contribution. Students who receive student contribution grant replacement due to participation in these programs remain eligible to receive additional replacement funds for participation in summer school at Duke, the Duke Marine Lab, or summer Duke-In Global Education programs. No other programs, circumstances, or internships are eligible for the standard minimum student contribution replacement grant.

What happens if I cancel or withdraw from my program?

If you voluntarily cancel your study away or are withdrawn involuntarily due to disciplinary probation, suspension, or violation of the Duke Community Standard, you are responsible for the payment of fees according to the schedule posted on the Global Education Website.