Activity Request Form

Before you fill out a form, please take a moment to look at our church calender for availability.

Activity Request FormYou must be at least 21 years old in order to make this request.

When you submit this form, the following request(s) will be submitted to our church office: 1. Add your event/activity to our church calendar 2. Reserve equipment for your event (if applicable) 3. Reserve the building for your event (if applicable)

After you submit this form, our church office will use the contact information you provided to get back with you to let you know if your requests are approved, if there are any conflicts, or if any additional information/arrangements are required. Please allow up to 1 week for processing.

Basic Information:

* Indicates required field

Event/Activity Name *

Please describe what activity you are requesting use of property for.

Primary Contact Person *

First

Last

Cell Phone Number *

Secondary Phone Number *

Email *

Event Location:

Where will the activity be held? *

If the event is off-site, where will it be held? *

Line 1

Line 2

City

State

Zip Code

Country

Venue address (if other than WHC)

One-Time Events

Date of One-Time Event (i.e. MM/DD/YYYY)) *

Use this field if your event is not reoccurring.

Day of Week *

Time(s) of Event (i.e. 2:00PM - 4:00PM) *

Reoccurring Events

Day of Week for Reoccurring Events: *

SundayMondayTuesdayWednesdayThursdayFridaySaturday

Select one if your event reoccurs on the same day every week.

Start Date of Reoccuring Event (i.e. MM/DD/YYYY) *

Use this field to indicate the first meeting date of your reoccurring event.

End Date for Reoccurring Event (i.e. MM/DD/YYYY) *

Use this field to indicate the last meeting of your reoccurring event.

I am requesting that WHC provide an audio tech ($100 for the first two hours, $35 per hour after)I am requesting that WHC provide a projector operator ($100 for the first two hours, $35 per hour after)

I understand that there may be building fees and/or cleaning fees. I will be informed about any fees when a church staff team member responds to my request. *

I understand.

This request form is not a contract. However, if you have questions about building and/or cleaning fees, feel free to contact our church office at 405-634-1454.

Other Facilities Needed / Comments *

Logistics: Opening Up, Locking Up, and Cleaning Up

Are you connected with anyone who might be able to complete the following tasks for your event?

Unlocking the Building *

First

Last

Is there anyone connected with your event who might be able to unlock the building for you?

Locking the Building *

First

Last

Is there anyone connected with your event who might be able to lock the building for you?

Cleaning Up *

First

Last

Who is the responsible person for cleaning up? (If a deposit is required, the person who places the deposit is often the one ultimately responsible.)

Office Hours: If your event is during normal office hours (Mon-Thur, 9am-4pm) and not on a holiday then you will not need anyone to lock or unlock the building for you.

Please Note: Our leadership will ultimately determine who will unlock, lock, and clean up. It is helpful to receive recommendations from the person hosting the event.

Terms / Agreements for Facility UseI agree to leave the room(s) I use free of trash and clutter, and to make sure the furniture is arranged in an orderly manner. If the room was set up in a particular way before I used it, I agree to make sure to leave it as I found it.

I will not use more equipment or space than requested on this form unless I receive additional authorization.

If I have any questions or problems, I will contact the church office or a contact person they assign ASAP.