Manage your tasks using a to-do list

It doesn’t really matter whether your managing a team with 3 members or an entire department with over 50 employees, task management is undoubtedly part of your routine and, consequently, you may know a thing or two about to-do lists.

Having a strong pre-developed plan (even if it’s just a list of your home chores) puts you in a much better position to execute these tasks instead of just having a vague idea and letting things happen naturally.

This is what a kanban board, in its simples form, looks like. A plain board divided into columns (to-do, doing and done) with sticky notes, each one representing a task.

Kanban is an all-in-one solution that makes it a lot easier to plan and keep track of work. Instead of each of your employees having a separate to-do list you can implement a kanban board for the department. That way every team member can easily see what’s going on.

Managing a kanban board can actually get a lot easier if you use an app/software that offers a kanban-like interface. These apps are specially useful for teams that aren’t always in the same physical space. For example, if your salespeople were out on visits they wouldn’t be able to access the board in your office.

]If you use Pipefy to manage your sales team’s tasks they’d be able to access their process wherever they were.

All they’d need is access to the internet and a computer or smartphone.

Good software is not all there is when planning a good to-do list, though. Your list will only as good as the information you input into it.

Some tasks are simpler and don’t need a lot of detail to be executed. Others need to be thoroughly explained to ensure the quality of the end results.

Using a Kanban board is like breaking a common to-do list into sections. The “to-do” column are the tasks waiting for someone to start working on them, while “doing” represents the tasks someone is actually working on. Finished tasks end up in the “done” column.

You can include checklists, instructions, attachments, long text boxes…anything you want, sky’s the limit!

Even though I’ve presented proof of how more effective using Kanban to manage your tasks when compared to simple to-do lists, I’ll just say it one more time to be sure: Kanban is the best way to manage your and your team’s tasks.

Manage your tasks with Pipefy!

Pipefy’s team task management template was developed to help you manage your team’s tasks.