Affirmative Action Planning

An Affirmative Action Plan (AAP) is a combination of policies and procedures a company uses to prevent discrimination and promote equal employment opportunities for women, minorities and disabled persons. It is a written version of a company’s affirmative action program[1]. An affirmative action program is a management tool designed to ensure equal employment opportunity in every aspect of the employment process. Absent discrimination, a company’s workforce should reflect the race and gender profile of the relevant labor pool. The AAP gives a company an opportunity to analyze its workforce, determine problem areas, and develop action-oriented programs to address any issues such as underutilization of women, minorities and disabled persons. It also sets up an internal auditing and reporting system to measure progress towards workforce diversity.

Minneapolis Ordinance 139.50(d) requires every developer, contractor, consultant, supplier, or vendor (Company) have an approved AAP on file with the Minneapolis Department of Civil Rights (MDCR) prior to entering into a City contract for the following:

1.The contract is over $100,000.

2.An amended contract’s cumulative amount is over $100,000.

3.There is more than one current contract with a combined total over $100,000.

Note: A Full AAP is only required for Companies that meet all of the following: 1) entering into City contracts over $100,000, 2) located in the 11 County Metro Area, and 3) have over 40 full time employees on a single working day in the past 12 months. All other companies entering into contracts with the City may submit the Modified AAP Statement.

3.Submit a Certificate of Compliance received from one of the following agencies:

A copy of the City’s Non-Discrimination Notice is available here. Please contact the office for the notice in a poster format and one will be mailed to you. Posters should be posted in a highly visible location available to employees and applicants for employment.

[1] The term AAP is thus used interchangeably for Affirmative Action Plan and affirmative action program.

Last updated Sep 10, 2019

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