1. The LMS365 | Learning Module Builder Add-in

The LMS365 | Learning Module Builder Add-in is designed for organizing Documents, Videos, SCORM/AICC packages etc. into sequenced learning steps. Learners move to the next step only after they have completed previous one, ensuring progress and making it possible to see where they are in the learning process. There is no better way to expose learners to new concepts in the most efficient order―and to ensure learners are not confused or lost along the way.

2. Adding My Learning Modules Web part

The LMS365 | Learning Module Builder Add-in comes with a Web Part. The Web Part will provide the UI for users to view and complete Learning Modules.

To add the Web Part you must edit the page:

Once in Edit Mode you click the Insert Tab followed by Web Part, select My Learning Modules in LMS365 category and click “Add”:

The Web Part has now been inserted in the page. Click Save button in the Menu to save the page:

The page will now be saved.

You can insert and use the Add-in Part as well. In the Edit Mode, insert your cursor in the location you wish to insert the Add-in Part, select “My Learning Modules” and click Add:

3. Learning Module Builder Web Part Settings

To access the Learning Module Builder Web Part settings, click the Add-in Part Settings link on the Web Part:

On the Add-in Part settings page you can configure which Add-ins and in what order will be displayed in the LMS365 | Learning Module Builder Add-in (by default all are enabled). If you only have the LMS365 | Learning Module Builder Add-in installed you will only see one Add-in:

If you have other add-ins installed such as the LMS365 | SCORM & AICC Player or the LMS365 | Quiz Builder Add-ins you will see all of them. When all Add-ins are installed (and the Learning Module Builder Add-in is enabled) you will have an option to hide Content Packages and/or Quizzes if they are part of a learning module:

If the LMS365 | Course Creator and Catalog Add-in is installed, you will see External Apps on the course’s Learning Modules web part as well:

Select Add-ins to be displayed on the Web Part, use drag-and-drop to change their order, and then click Save button to save the changes or Cancel button to discard them.

Items from the enabled add-ins (SCORM/AICC packages, Learning Modules, Quizzes, and External Apps) will be displayed in the Web Part:

You can use additional options for My Learning Modules Web Part: filtering and redirecting URL:

To filter items shown in the Web Part, enter learning modules’ titles separated by semicolon in the Filter field:

To direct users to a custom page after they have finished the attempt, enter necessary URL in the Redirect URL field:

− Description – specify description of the Learning Module. It will be displayed on the Start Page;

− Published – enable this option to make Learning Module available for Learners (by default, it is disabled). When this option is enabled, two additional fields appear:

o Start Date – select date and time when Learning Module becomes published and available for Learners;

o End Date – select date and time when Learning Module becomes unpublished and unavailable for Learners;

NOTE:

Published/Unpublished icon is displayed next to the published or unpublished Learning Modules in the add-in Administration back-end:

− Select files to be added to the Learning Module and drag them to the Learning Module editor on the right:

• Embed – select type of embedded item to be included in the Learning Module. Drag the type of item you want to add to the Learning Module to the Learning Module Editor box on the right side of the page.

In the Multimedia section:

o Microsoft Stream – is an Enterprise Video service where people in one organization can upload, view, and share videos securely. To add this item, drag it to the Learning Module Editor box and fill in the opened form:

Title – specify title for the item;

Embed code field – paste embed code of the video. A preview will be displayed below.

Click Insert to add the item to the Learning Module.

NOTE:

All settings of Microsoft Stream videos are supported and applied in our system (e.g. Responsive view):

o Microsoft Sway – is an app for creating interactive reports, presentations, personal stories, etc. To add this item, drag it to the Learning Module Editor box and fill in the opened form:

Title – specify title for the item;

Embed code field – paste embed code of the item you want to add. A preview will be displayed below.

Click Insert to add the item to the Learning Module.

o Video items can be added from sources like Office Video, YouTube, Vimeo etc. To add video item drag it to the Learning Module Editor box and fill in the opened form:

Title – specify title for the video;

Embed code field – paste embed code of the video. A preview will be displayed below.

Click Insert to add video to the Learning Module.

NOTE:

For correct display of Office Video and other documents in the Learning Module in IE 11 user should add learningpath.365.systems to the list of trusted sites on his/her browser. To add it, do the following actions:

▪ Choose a file – choose a file from your local computer to be uploaded;

▪ Width (px) – specify the width of an image, in pixels;

▪ Height (px) – specify the height of an image, in pixels.

Click Upload button to upload an image.

- Upload File – click Upload File button , choose a file from your local computer, and then click Upload button to add a file to the question:

You can also insert script to the Content item using View HTML button:

o Quizzes (if the LMS365 | Quiz Builder Add-in is installed) – select Quizzes created within the LMS365 | Quiz Builder Add-in on this web, and then click Insert button to add them to the Learning Module:

o Content Packages (if the LMS365 | SCORM & AICC Player Add-in is installed) – select content packages uploaded to the LMS365 | SCORM & AICC Player Add-in on this web, and then click Insert button to add them to the Learning Module:

NOTE:

For correct display of SCORM/AICC packages in the Learning Module in IE user should add two domains learningpath.365.systems and scorm.365.systems and SharePoint site on which the add-in is installed to the list of trusted sites on his/her browser. To add it, do the following actions:

5. Type address of the SharePoint site on which the add-in is installed in the “Add this website to the zone” field and click Add.

NOTE:

When creating a Learning Module on the course site, it is also possible to add an external app to it if any are added to the course already:

To add an external app, drag this item to the Learning Module Editor box, and then select the needed to be inserted:

o Microsoft Forms – is an app for creating surveys, quizzes, and polls, and easily see results as they come in. To add this item, drag it to the Learning Module Editor box and fill in the opened form:

Title – specify title for the item;

Embed code field – paste embed code of the item you want to add. A preview will be displayed below.

Click Insert to add the item to the Learning Module.

o Read and Understood Confirmation ensures that Learner has read and understood all the information presented in the Learning Module:

It can be added after all items at the end of the list or after particular item (e.g. you put this option after the third item > Learner confirms that he has read and understood these three items):

There are two types of Confirmation: Simple check box and Authorization. In the second case, user will need to enter his credentials to proceed or finish Learning Module.

o Link to documents and files item provides internal documents from SharePointOnline. To add internal documents drag this item to the Learning Module Editor box and fill in the opened form:

Title – specify title for the document / file;

Enter Link – paste link of the document / file.

Click Insert to add document / file to the Learning Module.

System auto detects document type (.doc, .docx, .ppt, .jpg, .jpeg, etc.) and shows icon for it. While passing the Learning Module a link to document / file will open in a new tab. In the current step of the Learning Module the following form will appear:

NOTE:

If you want the system to open your document inside Learning Module using Word Online, use the restricted link for it (in classic SharePoint):

If you use “modern” library experience, select link for ‘People with existing access’:

While passing the Learning Module an external website link will open in a new tab. In the current step of the Learning Module the following form will appear:

To edit an embedded item:

1. Press Edit button on the right of the item:

2. Make the necessary changes to the item:

3. Press “Insert” button to save the changes.

• Documents – select documents to be included in the Learning Module. You can create new documents, upload new documents or select already uploaded files by clicking on the file name and dragging it to the Learning Module editor:

The system supports the following file types (depending on codes and browsers, there will be some differences):

− .doc;

− .docx;

− .xls – automatically downloaded due to limitations of Excel Viewer;

− .xlsx;

− .ppt;

− .pptx;

− .pdf;

− .png;

− .jpg;

− .jpeg;

− .bmp;

− .tiff – automatically downloaded as default file;

− .svg;

− .gif;

− .mp4;

− .avi, .mpg (mpeg-1 and mpeg-2) - can be downloaded by clicking on appropriate link;

A link to the original file is provided for all media files available to end user.

When you drag an item to the Learning Module Editor, it is removed from the list of documents. You can drag it back or click Delete button to return it. This will not delete the document from the library, but only remove it from the editor field. If you delete embed video from the Learning Module editor, it is removed and is not stored.

You can reorder the list of added items by clicking on the dots symbol ( ) and dragging files to the right position:

4. Click Save button to save the Learning Module or Cancel button to discard the creation.

4.1 Managing Documents

Documents used for Learning Module creation are stored in a separate Document Library on the web that can be accessed from the Learning Module creation form or using a direct link.

Click Go to the Learning Module Documents Library button on the Documents field:

There you can create new documents using Office Online, upload existing files, edit and manage uploaded files:

4.2 Managing Content Packages

NOTE:

Content packages can be used in Learning Modules only when the LMS365 | SCORM & AICC Player Add-in is installed on your site.

2. In the list of Learning Modules reorder the list by clicking on the dots symbol ( ) and dragging items to the right position:

3. Enable Course Completion option to make one or several Learning Modules obligatory for course completion:

4. Click the Lock column next to the Learning Modules to set prerequisites:

5. A lock icon will appear next to the Learning Module. It means that the Learning Module cannot be started until all previous Learning Modules have been passed.

6. To set prerequisites for all list use Lock icon on top of the column:

7. Click Save Changes above the list of Learning Modules:

7. Passing a Learning Module

A list of all Learning Modules of the site is displayed on My Learning Module Builder Web Part:

Items in the list have different buttons depending on their status:

Button

Action

Description

Start

The Learning Module has not been started yet, Learner can start a new attempt.

Continue Attempt

The Learning Module has been paused, Learner can continue attempt.

New Attempt

Learner has failed an item in the Learning Module, he can view his attempt.

Successfully Completed

Learner has successfully completed the Learning Module, he can open it for review.

Locked

The Learning Module has prerequisites and cannot be started until all previous Learning Modules have been passed.

NOTE:

An attempt can be failed only if a SCORM/AICC package or Quiz included in Learning Module has Out of attempt status.

To start a new Learning Module attempt, click Start button. The first item of the Learning Module will open:

SCORM/AICC packages are opened using the LMS365 | SCORM & AICC Player Add-in according to package settings. Documents are opened (depending on the file type) using OWA (if configured on the server), MediaElement.js or can be downloaded to the user’s computer.

To view the list of all items added to the Learning Module click the Table of Content icon:

NOTE:

Table of Content is displayed on the web part as well. To view it, click Learning Module’s title:

To navigate to the next item in the Learning Module click Next button in the Player’s footer:

User can navigate to any item in the Learning Module using Table of Content:

After Learner clicks Next button, the status of the current item is changed to Passed. To leave the page saving current progress, click on Exit button:

Confirmation option in the Learning Module requires confirmation of reading and understanding of materials presented in all items before it:

Without above-mentioned confirmation Learner would not be able to proceed to the Learning Module (Next button will be disabled), if a Confirmation is in the middle of the Learning Module. However, it would be possible to return to the previous item:

Confirmation at the end of the Learning Module would not allow Learner to finish the Learning Module without assurance that he has read and understood every item of the Learning Module.

If Authorization Confirmation type is selected, user will be required to enter his credentials when selecting the check box to proceed:

If the user tries to login with another account, the following message will appear:

If a Learner fails a SCORM/AICC attempt, failed status is displayed (if Learner is out of attempts, it will not be possible to retake the item):

When a Learner passes a Quiz inside the Learning Module, the following message will appear:

A Learner can move on to the next step in the Learning Module, review his attempt (if ‘Allow Review’ option is enabled for the Quiz), attempt the Quiz again (if there are attempts left) or can exit the Learning Module saving the progress by clicking Exit button (he will be redirected to the site home page or to the page that is specified in the Add-in Part Settings).

If a Learner pauses a Quiz while passing it, the following message will appear:

A Learner can move to the next step in the Learning Module by clicking Next button in the footer, attempt this Quiz again, continue the last incomplete attempt or exit Learning Module by clicking Exit button (the Learning Module attempt will be finished). When a Learner decides to continue the attempt, the same page will be shown to him.

If Timer is enabled for the Quiz, the following message will appear when pausing the attempt:

If a Quiz included in the Learning Module has been deleted or is unpublished, a Quiz item in the Table of Content will be strikeout and the following message will appear:

If a Learner fails a Quiz attempt, failed status is displayed in the Table of Content. A Learner is able to review his attempt (if ‘Allow Review’ option is enabled for the Quiz), attempt the Quiz again (if there are attempts left), return to the beginning of the Learning Module or exit the Learning Module saving the progress by clicking Exit button:

If a Learner fails a Quiz attempt and there are no attempts left, the following message will appear:

When the Quiz/Content Package inside the Learning Module is failed (and there are no attempts left), Learning Module will be failed (its status on Details page will be changed to Failed).

When Learning Module attempt is failed the following message is shown:

When all items have been passed, the attempt is completed and you can click Exit button to leave the page:

The information will be saved in the .xlsx format on your local computer.

9. Reports

Reporting functionality is available in the LMS365 | Learning Module Builder Add-in for owners and contains information related to Learning Modules. The system allows creating two types of reports: by Learner and by Training. Reports are scoped to site level.

3. Click Import and select the edited language file from your local computer.

4. Translation from Custom Values column will be displayed in Your choice. Click Save to save the translation.

NOTE:

The new translation is applied after page reload.

NOTE:

Prerequisite for presenting LMS365 sites (and also the LMS365 | Learning Module Builder Add-in) in more than one language: alternate language(s) should be chosen in site collection’s Site Settings -> Language settings.

Rules of presenting LMS365 sites (and also the LMS365 | Learning Module Builder Add-in) in different languages (specified by priority from high to lower):

1. The language preferences stored in the user profile. (It takes some time before user language preferences are applied after you change them). See link where to find these preferences.

2. If no language preference is defined in the user profile, the language preferences stored in the user's web browser are used. (You should reopen browser session if you change browser language preference). See link where to find these preferences.

3. If no language preferences are defined in the user's profile and web browser, the default site language is used.

NOTE:

If you need the LMS365 | Learning Module Builder Add-in be presented only in one specific language, you have to create Site collection (where the LMS365 | Learning Module Builder Add-in will be added) in that language and not choose any alternative languages.