The ProVoices

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Tuesday, November 29, 2016

Managers encounter a variety of speaking situations in the work environment. This manual offers instruction in giving briefings, preparing and presenting technical speeches, motivating a team, giving a status report and speaking to a hostile group.

Project #1: The BriefingExecutive Summary:
A briefing is the abridged presentation of a topic designed to quickly and competently inform listeners. A versatile tool, the briefing must distill details and be easily understood.

Objectives:

Organize your briefing material tailoring to your audience's need.

Give a briefing according to a specific objective (explain, instruct, persuade, or report) so the audience will have an understanding of the information.

Effectively handle a question-and answer session following the briefing

TIME : 3 to 5 minutes for speech – 2 to 3 minutes for the question period.

Note to the Evaluator:
The purpose of this presentation is for the speaker to deliver a three- to five-minute briefing to explain, instruct, persuade, or report. The goal of the briefing is the effective communication of information to accomplish specific objectives. The speaker may use visual aids. A two- to three minute question-and-answer session should follow the presentation. In addition to your verbal evaluation, please write answers to the questions below.

Project #2: Appraise With PraiseExecutive Summary:
Everyone benefits from productive feedback. If given correctly, feedback motivates the receiver to share responsibilities, complete task properly, and increase productivity. When the suggestion for improvement bring results and recognition, individuals are more likely to listen to future suggestions.

Objectives:

Give a speech demonstrating the importance of how you personally use feedback techniques in your daily life.

Use constructive evaluation to help someone improve their performance.

Offer support to empower them to change.

TIME : 5 to 7 minutes

Note to the Evaluator:
The purpose of this assignment was for the speaker to work with a partner to enact an evaluation situation and use the constructive techniques discussed in this project to provide an evaluation. In addition to your verbal evaluation, please write answers to the questions below.

Project #3: Persuade And InspireExecutive Summary:
Motivation is complex conundrum. You need to recognize individuals' unique personal motives if you wish to motivate them to achieve their maximum potential. Show you listeners how their existing personal goals align with the goals of your Toastmasters club, an organization, or company. Use positive imagery, graphic descriptive language, and energetic gestures to convey your message. Conclude with a decisive call to action.

Objectives:

Understand the concept of motivation.

Use the described strategies to align the audience's goals with your objective.

Deliver a motivational speech and influence your audience to a specific action.

TIME : 5 to 7 minutes

Note to the Evaluator:
The purpose of this presentation was for the speaker, as a team leader, to deliver a five- to seven-minute motivational speech designed to persuade and inspire by making the audience understand the personal goals can be realized through the achievement of organizational goals. The delivery should make use of vivid descriptors and dynamic gestures. In addition to your verbal evaluation, please write answers to the questions below.

Project #4: Communicating ChangeExecutive Summary:
Change is the only constant in the universe. The challenge is persuading people not only to accept, but to embrace change. Open, sincere communication and empathy are the best methods of gaining support and instigating enthusiastic adoption of change.

Objectives:

Introduce a new idea or change to established operations or method.

Show the audience how the change will benefit them.

Overcome any resistance to the new idea and gain the audience's support.

TIME : 5 to 7 minutes

Note to the Evaluator:
The purpose for this presentation was for the speaker to deliver a five- to seven-minute speech introducing a new idea or change to a group. The speaker is to emphasize how the change will benefit the audience, overcome any resistance to the new idea, and gain the audience's support. In addition to your verbal evaluation, please write answers to the questions below.

Project #5: Delivering Bad NewsExecutive Summary:
Not every message you deliver will be a positive one. Proficient speakers must master one of the most difficult communication skills - the art of delivering bad news. Your goal for this project is to delivery bad news in a positive, professional, respectful way. Preparation and organization are vital to successfully accomplish this goal.

Objectives:

Deliver bad news with tact and sensitivity.

Organize your speech appropriately for your audience.

Conclude with a pleasant note and maintain the audience's goodwill

TIME : 5 to 7 minutes

Note to the Evaluator:
The speaker has the option of organizing a five- to seven-minute speech designed to deliver bad news to a group or to role play a scenario (with a partner) delivering bad news to an individual. It is recommended that you read the entire project before the presentation. In addition to your verbal evaluation, please write answers to the questions below.