AACR-AHNS Head and Neck Cancer Conference: Optimizing Survival and Quality of Life through Basic, Clinical, and Translational Research

Accommodations and Travel

The AACR has recently been notified that some conference
registrants are being solicited by an unauthorized company trying to
obtain credit card information by phone and email to secure housing
accommodations at this conference. All information regarding travel and
housing accommodations is available on this webpage. The AACR will not
contact you by phone or email requesting credit card information. If you
have any questions, please email
programs@aacr.org.

AccommodationsThe conference will be held at the Sheraton Austin Hotel at the Capitol in Austin, Texas. The Sheraton Austin Hotel at the Capitol is located approximately 6.8 miles away from Austin-Bergstrom International Airport (AUS). A reduced conference rate of $219 per night is available to conference attendees until Wednesday, April 3, 2019. Reservations may be made online or by calling (512) 404-6941 and requesting the AACR-AHNS Head and Neck Cancer Conference: Optimizing Survival and Quality of Life through Basic, Clinical, and Translational Research conference rate. The hotel will accept reservations at the reduced conference rate on a space-available basis until the cut-off date. Reservations made after this date will be accepted on a first-come, first-served basis at the nearest available rate. Applied to the room charge will be state and local taxes, currently 8.25%. Reservations must be guaranteed with a major credit card at the time of reservation. No deposit will be taken at the time the reservation is made. Cancellations will be accepted at no charge 72 hours in advance of arrival. Note that check-in time is 3 p.m., and check-out time is 12 p.m.

Travel to AustinThe closest major airport to the conference site is the Austin-Bergstrom International Airport (AUS), located approximately 15 minutes from the hotel.

The AACR has chosen Corporate Traveler (CT) as its
exclusive travel management partner. Conference attendees are welcomed
to leverage AACR's partnership with CT and utilize their services to
make your travel arrangements.

Our
dedicated Travel Manager at Corporate Traveler will offer personalized
service and travel expertise to help travelers secure the most
cost-effective and time-efficient itineraries. As a division of the
leading global agency Flight Centre Travel Group, CT has access to a
variety of exclusive international fares, and travelers will have access
to an in-house team of skilled emergency support agents, available 24/7
from anywhere in the world at no extra cost. You will still be able to
earn mileage credit for your frequent flyer programs.

Include
your name (per your travel ID), date of birth, preferred
departure/arrival airport, name of the AACR meeting you are booking
travel for, travel dates, and any additional preferences (such as
seating, timing, etc.).

Garry will research the best flight options and provide several choices that fit your needs.

A one-time minimal transaction fee of $30 will be clearly listed along with flight pricing.

For your security, CT will require a signed credit card authorization form before they can process payment for your flight.

AACR's CT office is open Monday through Friday from 8 a.m. to 6 p.m. ET.

Phone: (215) 825-3650

Toll-Free: +1 (888) 666-4209

You may also call United Airlines directly at (800) 521-4041, or
book online and enter promo code
ZG48729175. Please book early to take advantage of promotional fares that give you the greatest discount.

Ground Transportation A variety of ground transportation options are available upon arrival, including taxi service, private car service, Uber, car rentals, and shared shuttles. Taxi service between the Austin-Bergstrom International Airport (AUS) and Sheraton Austin Hotel at the Capitol is approximately $25 one way, plus gratuity.

Additionally,
the AACR has arranged for a car rental discount through Hertz. You may
call Hertz at (800) 654-2240 from the U.S. or (405) 749-4434 from outside
the U.S. and Canada, or you may book online. Please refer to the discount CV#
02ST0023.

International TravelResearchers
from more than 50 different countries around the world regularly
participate in AACR meetings and conferences. The Association encourages
and appreciates the contributions of international researchers at our
programs. If you plan to attend this AACR conference, please contact the
American Consulate in your country to review the current regulations
for travel to the United States. Obtaining the proper documentation may
take several weeks or months, depending on your location, so we
encourage you to contact the consulate as soon as possible if you are
considering attending this conference. Information is also available on
the
U.S. Department of State website.