Staff accounts

Staff Accounts

CSE accounts are created for all staff employed by UNSW who are working within CSE. In general, staff are divided into academic and non-academic staff, and may be employed on a permanent (or continuing) basis, or on a fixed term contract.

Academics are employed as such and do research or teaching for the school, and will include Research Associates (but not research assistants).

Casual academics are not on a continuing or fixed-term contract but instead submit casual-hours claims.

Visiting-academics, Fellows, Adjuncts and Conjoints are not employed by UNSW but otherwise act as Academics.

Non-academic staff include general, support, and technical staff and research assistants.

In general, staff accounts have the highest levels of privilege and resources, and are put into UDB account classes that best reflect what the staff member does at CSE.

All accounts have expiry dates associated with them, which in the case of tenured or permanent staff should be extended at least one month before the account's nominal expiry date, and in the case of fixed term staff, is set to the end of their fixed term contract.
Ideally, regular updates of staff contract expiry dates would be received from various central university employment databases and applied automatically to update local CSE account expiry dates. A description of the system scripts used to automatically update CSE accounts is given in /Systems/Accounts/Updatestaff.

Practically, the information this system works from is neither reliable, nor timely.

In most cases, expiry dates will start off agreeing with the dates typically entered in the new person form, that the new staff member will have filled out upon arrival at the school.

In the event that the expiry date updates are incorrect (for whatever reason), accounts may be extended manually upon request to System Support.

The Head of School's Office keeps track of when staff are due to leave CSE and send a warning email to all the above a month before the staff member's final day so equipment can be returned, work finalised and the account wrapped up.

Notification

The new person form is what is used to notify System Support when a new staff account should be created.
It should always include the new staff member's seven digit staff id number, which is the unique id number that the university
assigns to every staff (and student) associated with UNSW.

What about People Teaching Courses?

Anybody involved in teaching or administering course(s) will also be assigned to the appropriate UDB course classes, and given access privileges to the appropriate course account(s).
This happens automatically after the teaching administrator (teachadmin@cse) has entered the appropriate teaching allocation information into the Teachadmin system.

If you've just been given a CSE account...

There are instructions on how to initialise it.
(Activate the account and set a password.)
You may be entitled to a computer when you arrive.
Please read the Computers Provided by CSE policy.

Account Types

Academics

Academic accounts will usually be requested by the Head of School's Office.
There are Teaching Academics and Research Academics though in reality there is not much difference.
Research Academics often teach and almost all academics spend much of their time on research.

Research Academics will have job titles like:
Post Doctoral Fellow,
Research Associate,
Senior Research Associate,
Research Fellow,
Senior Research Fellow,
Associate Professor,
Professor.
Their accounts are in the CSE_Research class.

A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

Professional and Technical, Support

Research assistants will be placed in CSE_RA.
Other Support staff in CSE will be placed in departmental account classes under CSE_Support.

A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

Visitors and Conjoints

What is an Official Visitor?

The role of academic visitors is described in the Academic Titles Policy.
Official visiting academics are not paid employees of CSE but whose "contribution to the University’s teaching or research is such that it deserves recognition, or otherwise where a formal academic association is desirable for UNSW."
Academic Visitors "will enjoy the precedence and courtesy due to academic staff ... at the designated academic level."
Visitors are given academic titles at UNSW like "Visiting Fellow" or "Adjunct Lecturer/Professor".
Practically, Visitors can:

supervise students

request computing resources like other academics

use software licensed to CSE or UNSW staff.

receive CSE academic staff emails

The CSE computer account class visitors will be put into is: CSE_Visitor (Or possibly AI_Visitor, DBG_Visitor, or such depending on academic affiliation.)
A person in the Computer Support Group will directly activate such accounts in the CSE accounts system.

Visitors are usually entitled to a computer to use while they are at CSE though as Visitors are only around for a short time this computer may not be bought specially for them.

Who is not a "Visitor"

As the word "Visitor" or "Visiting" has special meaning at CSE, please only use the word "Visitor" for formal Visiting Academics.
Please forward any CSE account (re)classification requests to System Support:

Students on exchange are not "visiting academics", so request an Exchange Student account.

If you wish to give a fellow academic access to some computer resources at CSE, request a CSE Courtesy account.

Formal account creations and extensions are referred to the Administrative Assistant to HoS (Head of School) located in the HoS Office (rm-104) (NICTA Conjoint appointments are endorsed by the HoS Office).

NICTA Conjoints (Data61)

Conjoints from Data61 (previously NICTA) are essentially long-term Academic Visitors.
They will be added to the CSE accounts system in the CSE_Visitor class.
Last edited by robertd 06/02/2018