Proposals

Guidelines & Budget

The comprehensive quality initiative proposal consists of
the narrative, project time line, and budget. Each component of the proposal
should include the title followed by the document type (i.e., Title_Narrative, etc.) Please paginate and
include the proposal title as either a header or footer on all pages.

Submit all documents at one time to Thomas Underwood,
QI Coordinator, no later than March 25, 2013. Late entries will not be
accepted.

Narrative (75 pts)

The narrative should be about 4,500 words, approximately
15 double-spaced pages in 12 point font.

1. Cover
Page

Title

Individuals involved in proposal development.

2.
Overview (1 page)

Brief description of initiative.

3. Scope
and Significance (3-4
pages) 25 pts

Rationale and evidence regarding the nature
of the problem or opportunity and its relevance at this time.

Alignment with the University mission and vision.

Potential for significant impact on the
institution and its academic core.

Potential to improve and sustain
institutional and educational quality, with particular focus on one of the three
quality initiative sub-themes:

student transitions

faculty transitions

technology competence

4. Goals
and Objectives (3-4
pages) 25 pts

Specify purpose and goals reflective of scope
and significance

Intended outcomes with measurable objectives and
milestones

Process for evaluating progress

Comprehensive plan or project design

5. Evidence
of Commitment and Capacity (3-4
pages) 25 pts

Commitment of internal and external
stakeholders

Identification of necessary resources (human,
financial, technical, other) and alignment to implementation plan and timeline.
Include individuals committed to serve on project team

Plan for integration and sustainability

Anticipated obstacles and capacity to respond

Project
Time Line (10 pts)

The time line should indicate various tasks and estimated
completion date over the three year duration with a start date of July 1, 2013. Tasks should
be consistent with stated goals and objectives and should reflect a realistic
implementation plan.

Budget (15 pts)

An award of $150,000 to $300,000 over a three year period (FY 2014 - 2016) will be given for this project. The budget is only to determine cost estimates. Should the proposal be accepted, a final budget will be developed in partnership with the Finance Office. The budget is to be submitted in two parts:

Detail Worksheet: The detailed worksheet shows item, calculations, and cost of every category expense in table format (excel document recommended) in its entirety and per each year. A template for the worksheet is provided.

Narrative: The narrative should provide a thorough and clear description of every category expense listed in the detail worksheet. The narrative should explain how all costs were estimated and calculated, and how they are relevant to the proposal. The narrative must be broken down by year.

The budget categories include:

Personnel: List each position by title, employee name, and FTE allocation. Only list University employees. Individuals who provide service on contract should be listed under the Consultants/Contracts category. NOTE: funding is for three years only. New positions should not be included unless there is a plan for sustainability beyond the project.

Fringe: Fringe benefits are for listed personnel and only for the percentage of time devoted to the project. Estimate benefit rate of 25% per each position.

Travel: Itemize travel expenses for project personnel by purpose (e.g., training). Show how costs are calculated (e.g., six people to 3-day training at $X airfare, $X ground transportation, $X lodging, $X meals). Even though the University does not reimburse via per diem, use federal per diem rates to estimate food and lodging.

Equipment: Nonexpendable items, such as computer and books, that have an expected life beyond the three year project period.

Capital Improvements: Expenses associated with some level of construction, such as facility remodel.

Supplies: Any materials that are expendable or consumed during the course of the project. List items by type (office supplies, postage, copy paper, etc.) and show how these costs were calculated.

Consultants/Contracts

Consultant Fees: Enter name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project for each consultant,

Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (e.g., travel, meals, lodging, etc.).

Contracts: Describe the product or service to be procured by contract and provide an estimate of the cost.

Other Costs: List items not included in the above categories by major type. Show how costs were calculated.

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Washburn's mascot, the Ichabod, honors the school's early benefactor, Ichabod Washburn, a 19th century Massachusetts industrialist. The original design of the studious-looking, tuxedo-clad figure was created in 1938 by Bradbury Thompson (ba '34), who became an internationally acclaimed graphic artist. Design wasn't Thompson's only consideration. To the stylized Ichabod the artist attributed the qualities of "...courage and enthusiasm, as shown by his brisk walk. He is democratic and courteous, for he tips his hat as he passes. Sincere in his search for truth and knowledge, he studiously carries a book under his arm..."