What are the differences between a DoD 5012.2 and standard Records
Management sites?

When you create a Records Management site you can choose to
create a DoD 5012.2 site or a standard site. If your organization is required to meet DoD
5012.2 compliance, then select DoD 5015.2-STD. Records on a DoD
5012.2 site have additional madatory metadata the must be completed. Mandatory metadata
includes the originator, the originating organization, the publication date, the destroy
action.

How does classification interact
with standard Records Management permissions?

There are two levels of
interaction between classification and permissions. To view a classified file or record you
need to have read permissions for that file and the required clearance level. To classify a
file or record, or edit the classification, you need to have read and file permission and
clearance to use the classification level(s) involved.

Why can't I see a classified record when
I have the required clearance?

Having the required clearance level isn't all
that's needed to view a classified record. You also need to have the required permissions,
including but not restricted to permission to view the category, permission to view the
folder, and permission to view the record.

Depending on
your security clearance level, some files or records might be hidden from you in Alfresco.
The tags link displays the total number of files that have that tag, but when you click it
you'll only be able to see those that you have access to.

In each folder you can't have multiple files of the same name. You
might have permissions to add files, but may not have security clearance to see, for
example, files that have been classified as Top Secret. If you try to upload a file when
there is already one in the folder, even if you can't see it, you'll receive a message:
Unexpected error occurred during upload of new content.

RSS feeds are secure, but the login credentials
are stored by the browser you're using and not Alfresco. As such it's recommended that you
close your browser after logging out of Alfresco and / or lock your computer while you're
away from it.

The default behavior for
classified records is "immediate delete", which means that content is deleted immediately,
and will not be included in a hot backup. If you have performed a hot backup and you try to
retrieve content that was deleted, a Requested resource is not available
message is displayed.

There's a known issue that when users with the Records Management User
role and Read and File permissions add a record using CIFS, WebDav, or FTP, the record is
added but it's content is removed. Other issues may also occur. It's recommended that users
in this situation are given an alternate Records Management role to resolve the issue.

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