Meeting management

Meeting management is an important skill for leaders and managers to master. Achieving the right outcome in an efficient way hinges on running a good meeting. For this readon planning appropriately before meetings becomes very important.

There are different types of meetings and the process to conduct a meeting will depend on the type of meeting and what is trying to be achieved. Listed below are various types of meetings:

planning meetings

problem solving meetings

staff meetings

board meetings

project-specific meetings.

Each meeting will require a different process and type of conduct depending on what the objective is. However, there are common threads that are needed for any type of meeting to be effective e.g:

Clear focus – everyone attending the meeting should be aware what the objective of the meeting is and why they need to attend.

Agenda and structure – the meeting should have a pre-circulated agenda so everyone is comfortable with the structure of the meeting.

Sign-posting – each meeting should start with an introduction and a summary of what the meeting is about and what needs to be done and finnish with a quick round-up of what was decided.

Driver or leader – the meeting should be chaired by someone who can ensure enough time is spent on each agenda item but that conversation stays focussed on the task at hand.

Expectation – each attendee should be clear on what is expected from them at the meeting and also the behaviour that is expected

Follow-up – after each meeting there should be a way of summarising key points and actions – this could be formal minutes or less formal notes/sum up at the end of the meeting

Guide to how a board meeting and annual general meetings should be conducted.

To receive the Sport and Recreation Alliance’s free daily sports news summary, a round-up of the day’s most interesting and informative news articles on sport and recreation, including links to original sources, email info@sportandrecreation.org.uk

The opening ceremony of the London 2012 Olympics was three years ago today. Our CEO, Emma Boggis, casts her mind back to that day and wonders what Olympic legacies it helped to kick-start for people...

A new participation campaign created by the English Federation of Disability Sport (EFDS) and National Disability Sport Organisations (NDSOs) is encouraging more disabled people to find out and play...