Adding a Photo Album

You can build up a useful image library by creating folders containing photo albums so your images are sub-divided into subjects or areas. However, you do not have to create a folder if you only need one album.

To Enable the Photo Album

Edit this page - Applications - Enable

Select the Manage this Application or you can go in via the link Photo Album from the navigation menu to create and edit an album – see below

Create and Edit a single Photo Album:

Ensure you are in the Photo Album Home page (reached from the navigation menu)

Click Add an album

Complete the form - you only need to fill out the starred (mandatory) field Album Name

Click OK

To start populating your album click the name of your album. By choosing the options shown you can add a single photo or a collection of photos, Edit All Photos (including hidden) and edit, move or delete the album (which doesn’t have to be empty – so be sure this is what you want to do) – see Deleting Photos, Albums and Folders at the end of this helpsheet)

Notes: Standard photograph editors such as Photoshop or Paintshop Pro are the best ones to use, as proprietary software supplied with various digital cameras can clash with essexinfo.net causing problems with loading photos.

Adding a single photo

Click the link to your album

Click Add a photo

Click Browse button, choose Image from the list and click Open

Enter the Caption

You can add a Description and Photo Story if you wish

Click OK

Setting up folders for a collection of Photo Albums

Folders contain your photo albums. You cannot add photos to a folder.

Click Photo Album in the side menu (or its new name if you’ve changed it)

Click Add a folder – a folder is where you can organise albums together eg by date. See introduction.

Add a Folder Name

Folder Description is optional

Click OK

You can create other folders for other albums about different topics or you can put all your albums into one folder

By clicking on the links you can create, edit, move or change the permissions of your folder.

You can delete the folder if it doesn’t contain any albums – see Deleting Folders, Albums and Photos at the end of this sheet.

Note: If you’ve added a folder to organise your various albums you can move your albums into it.

Open album

Select Move this album

Choose the appropriate folder from the dropdown

Click OK

Note: If you’ve added a folder to organise your various albums you can move your albums into it.

Open album

Select Move this album

Choose the appropriate folder from the dropdown

Click OK

Adding a collection – preparation

Adding a collection – preparation:To add a collection of photos you need to have zipped them – ie compressing files to take up less space. There are many different ways of zipping up files. You can use the facility in Windows Explorer to compress your files or the archive facility in the operating system on Apple computers

Adding the zipped photos

• Click the link to your album• Click ‘Add a group of photos’• Either enter the location for your zip file or browse for it as before• Click ‘OK’ – this takes you to a web page which lists the details of the photos• Scroll to the bottom and click ‘View’ to see them• From here you can make changes as described below

Editing photos

Select the album containing the photo and then click the photo you want to edit You can:

Click the link to your album

Click Add a group of photos

Either enter the location for your zip file or browse for it as before

Click OK – this takes you to a web page which lists the details of the photos

Scroll to the bottom and click View to see them

From here you can make changes as described below

Note: If you choose ‘Edit all photos (including hidden)' the new rotation facility is not available. You can still rotate the photos by selecting the radio button and saving your changes as before. You may need to press ‘F5' to display your changes or correct any distortions in your image.

Changing the order of the photos

You can change the order in which your photos appear in the album. This can be especially useful if your photos tell a story

Click on the album you’ve added the photos to

Click the Edit all photos (including hidden) option

You will see your photos with various text boxes underneath them. In the Sequence box should be a number like 539623, you can change this to the number you want the photo to appear in the album e.g. if you want a certain picture to appear first you would change the sequence number to 01, the number of the picture you want to appear next should be 02 etc.

Once you are happy with the sequence numbers you have selected click the Submit button at the very bottom of the page

Your pictures should now appear in the order you’ve selected

Deleting Photos, Albums and Folders

Note: you can only delete the album or folder if they are empty so the following instructions need to be performed in sequence. You can delete an album whether it is empty or not.

Deleting a photo

Choose the album containing the photo

Click the photo’s caption – if it doesn’t have one then click on the photo itself to see the Delete option

Click Delete at the end of the four options beneath

Click Yes, delete it

Note: To empty the album you need to delete every photo including all hidden ones. If you have hidden them all you need to add a photo to enable you to see the option ‘Edit all photos (including hidden)’ Using this option you can then uncheck the ’Hide’ box so that they can be deleted one by one.

Deleting an album

You can now delete an album whether it is empty or not. A warning that this operation is irreversible appears under the final command ‘Yes, delete it' so be sure this is what you want to do.