The Reference Title is written on a separate sheet of paper that was imaged with the document. Not all images have a Reference Title.

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The Reference Title is written on a separate sheet of paper that was imaged with the document and is typically handwritten. Not all images have a Reference Title.

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Revision as of 10:10, 19 September 2012

About this project
This collection contains the papers of the Religious Society of Friends in Great Britain's Germany Emergency Committee during the years 1933-1942. Among these papers are the minutes kept of meeting and correspondence concerning Jewish affairs and those that sought the aid of the Friends.

This project is currently in testing

This project is being tested at the moment and is not live for keying. This is a project designed for a specific group and will not be available for the general keying community.

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Project instructions
This collection contains the papers of the Religious Society of Friends in Great Britain's Germany Emergency Committee during the years 1933-1942. Among these papers are the minutes kept of meetings and correspondence concerning Jewish affairs and those that sought the aid of the Friends.

From this collection we are keying from four different form types:

Correspondence

Emigration List

Minutes Sheet Page 1

Minutes Sheet Additional Page

Correspondence: This form type is for any image that contains letters, postcards, or other types of correspondence. From these images we will be keying the name of the person to whom the letter was sent and the date of the letter. We will also be keying the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:".

Emigration List: This form type is for any image that contains a list of individuals who emigrated or were given emigration grants. From these images we will be keying the year of emigration, the name of the individual that emigrated, their gender, marital status, number of persons traveling, other people traveling with them, the file number, and where they emigrated to and from. Because the emigration lists are not uniform, information for all fields will not be available on all images. Key only the information that is present on the record and do not infer information not on record.

Names that appear on the emigration lists will be written out in different ways. If the name on the list is written as "Smith, Joe and wife" then "Joe Smith" should be keyed in the name fields and "wife" should be keyed in the "Other Persons" field. If the name is written as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.

Minutes Sheet Page 1: This form type will only be found among images that have "Minutes" in the reference title. It is the first sheet containing a record of the minutes of a meeting. It will have information about the meeting, such as the title, date at the top of the page, and will include a list of individuals present at the meeting. From these images we will be keying the date of the meeting and the names of the individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

For names keyed from the "Minutes Sheet Page 1" a "Reason for business" needs to be assigned to those records. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. You might also need to read the paragraph in which the name was mentioned. The option in the drop-down menu will not always be word-for-word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."

Minutes Sheet Additional Page: This form type will only be found among images that have "Minutes" in the reference title. It is any subsequent image that contains a record of the minutes of a meeting that is not the first page. The names we are keying from these images are those individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committe members.

For names keyed from the "Minutes Sheet Additional Page" a "Reason for business" needs to be assigned to that record. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. You might also need to read the paragraph in which the name was mentioned. The option in the drop-down menu will not always be word-for-word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."

Correspondence

Choose the "Correspondence" form type when the image is of a letter or other type of correspondence.

Reference Title

Key the Reference Title as seen.

The Reference Title is written on a separate sheet of paper that was imaged with the document. Not all images have a Reference Title.

Letter Day

Key the day the letter was written from the letter date. The letter date will typically appear in the top right corner of the letter.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Letter Month

Key the month the letter was written in its three-letter abbreviation from the letter date using the drop-down provided to assist you. The letter date will typically appear in the top right corner of the letter.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Letter Year

Key the year the letter was written from the letter date. The letter date will typically appear in the top right corner of the letter.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Prefix

Key any titles before the Given name, such as "Dr," "Mr," "Mrs," or "Herr" as seen on the record, using the drop-down menu provided to assist you. Prefixes may appear in either English or German.

Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:." If more than one person appears to be the main subject of the letter, key the names of all those individuals.

Given

Key the first name or initial and any middle names of the primary person as seen on the record, using the drop-down menu provided to assist you.

Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:." If more than one person appears to be the main subject of the letter, key the names of all those individuals.

Surname

Key the surname as seen on the record, using the drop-down menu provided to assist you.

Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:." If more than one person appears to be the main subject of the letter, key the names of all those individuals.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record, using the drop-down menu provided to assist you.

Only key the name of the person to whom the letter was sent and the name of the individual that is the main subject of the letter. Typically this person's name will appear with the phrase "the case of..." or be at the beginning of the letter after the abbreviation "re:." If more than one person appears to be the main subject of the letter, key the names of all those individuals.

Correspondence Type

Choose the correspondence type using the drop-down menu. The correspondence type will either be the letter recipient or the letter subject. Only key the correspondence type if the image is a letter. If the image is not of a letter, leave this field blank. The correspondence type will either be "Letter Recipient" or "Letter Subject."

Emigration List

Choose the "Emigration List" form type when the image contains a list of individuals who emigrated or were given grants for emigration purposes. It will typically have the word "emigration" in the header information of the image.

Reference Title

Key the Reference Title as seen.

The Reference Title is written on a separate sheet of paper that was imaged with the document. Not all images have a Reference Title.

Departure or Arrival Year

Key the Departure or Arrival Year as seen. This year can be found at the top of the image in the header which will typically say "Grants during..." or "Emigration during..."
See Example

Number of Persons

Key the number of persons traveling in a group as seen. It will be in the column marked "No. of Persons."
See Example

Prefix

Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" as seen on the record, using a drop-down menu provided to assist you. Prefixes may appear in either English or German.

If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons." If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.

Given

Key the first name or initial and any middle names of the primary person as seen on the record, using the drop-down menu provided to assist you.

If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons." If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.

Surname

Key the surname as seen on the record, using the drop-down menu provided to assist you.

If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons." If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record, using the drop-down menu provided to assist you.

If the names on the list appear as "Smith, Joe and wife" then "Joe Smith" should be keyed as the name and "wife" should be keyed as the "Other Persons." If the names appear as "Smith, Joe and Jane" then each person should be keyed as a separate record (Joe Smith, Jane Smith) and nothing should be keyed into the "Other Persons" fields.

Other Persons

Key other persons as seen.

The other persons will appear after an individual's name. If more than one person appears after an individual's name, separate with a comma.

For example if a record says "Smith, Joe and wife" then key the other persons as "wife." If a record says "Smith, Joe and wife and baby boy" then key the other persons as "wife, baby boy."

Gender

Key the gender in its full form using the drop-down menu provided to assist you.

Marital Status

Key the martial status of the individual using the drop-down menu provided to assist you.

If the marital status is listed as "S" then this person is single. If "and wife," or something similar indicating the individual has a spouse, appears after an individual's name then this person is married. This only applies to emigration lists that include a marital status column.

File Number

Key the file number as seen. It will be in the column marked "File No."

Departure Country

Key the departure country as seen on the record, using the drop-down menu provided to assist you.

The departure country will typically be in the column marked "From."

Arrival Country

Key the arrival country as seen on the record, using the drop-down menu provided to assist you.

The arrival country will typically be found in the column marked "To."

Minutes Sheet Additional Page

Choose the "Minutes Sheet Additional Page" form type when the image is of minutes kept of a meeting held but is not the first page.

Reference Title

Key the Reference Title as seen.

The Reference Title is written on a separate sheet of paper that was imaged with the document and is typically handwritten. Not all images have a Reference Title.

Prefix

Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" as seen on the record, using a drop-down menu provided to assist you. Prefixes may appear in either English or German.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Given

Key the first name or initial and any middle names of the primary person as seen on the record, using the drop-down menu provided to assist you.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Surname

Key the surname as seen on the record, using the drop-down menu provided to assist you.

Key only names of individuals that appear to be the main focus of discussion. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record, using the drop-down menu provided to assist you.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Reason for Business

Choose the reason for business from the drop-down menu. The reason for business must be one of the options provided.

The resons for business are:

Concentration Camps

Correspondence

Donations Received

Grants Made

L'Entr'aide (Mutual Aid)

Other

Political Prisoners

Refugees

Schools

Settlement

Special Cases

To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word-for-word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."

Minutes Sheet Page 1

Choose the "Minutes Sheet Page 1" form type when the image is the first page of the minutes kept of the meeting. It willtypically say "At a Meeting of the Joint Comittee on the German Situation" at the top and will include the date of the meeting as well as a list of those present at the meeting.

Reference Title

Key the Reference Title as seen.

The Reference Title is written on a separate sheet of paper that was imaged with the document. Not all images have a Reference Title.

Meeting Day

Key the day of the meeting from the meeting date. The meeting date will appear at the top of the document.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Month

Key the month of the meeting in its three-letter abbreviation from the meeting date using the drop-down menu provided to assist you. The meeting date will appear at the top of the document.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Year

Key the the meeting year from the meeting date. The meeting date will appear at the top of the document.

All dates are in day-month-year format. If you see a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Prefix

Key any titles before the given name, such as "Dr," "Mr," "Mrs," or "Herr" as seen on the record, using a drop-down menu provided to assist you. Prefixes may appear in either English or German.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Given

Key the first name or initial and any middle names of the primary person as seen on the record, using the drop-down menu provided to assist you.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Surname

Key the surname as seen on the record, using the drop-down menu provided to assist you.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Suffix

Key all titles, such as "Jr" or "III," following the surname of the primary person as seen on the record, using the drop-down menu provided to assist you.

Key only names of individuals who received aid or were refugees. Do not key names of those who were present at the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), those who are committee members or social workers.

Reason for Business

Choose the reason for business from the drop-down menu. The reason for business must be one of the options provided.

The resons for business are:

Concentration Camps

Correspondence

Donations Received

Grants Made

L'Entr'aide (Mutual Aid)

Other

Political Prisoners

Refugees

Schools

Settlement

Special Cases

To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word-for-word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other."