Reserving/Renting a Facility

Facility Booking Process

The booking process includes determining Commercial, Private, or Non-Profit usage; determining rental fees; paying the damage deposit; and signing the Facility Rental Agreement. A reservation can be requested online, but the damage deposit must be paid and Agreement must be completed and submitted at the Atlantic Recreation Center within 2 business days, or the reservation request will be cancelled. Facility Rental Agreements and rental fees for any facility, pavilion, picnic shelter, open/green space, and athletic fields must be submitted at the Atlantic Recreation Center.

Click on the following link to download our Facility Rental Policies, with fees and available facilities/areas: Facility Rental Policies

Commercial is defined as: "Any group using a City facility for profit, i.e. when an admission fee is charged (tickets sold) or a service or product is offered for sale."

Private is defined as: "Any group function, not open to the public, that does not charge any type of fee or admission for the function."

Non-Profit is defined as: "A group or organization that pertains to the City of Fernandina Beach citizens' affairs and whose event is open to the public." To qualify, a non-profit certificate must be provided, if your group is tax-exempt, a tax-exempt certificate must also be provided.

Damage Deposit & Rental Fees Payments

The damage deposit for use of any facility, pavilion, picnic shelter, etc. must be paid in full at time of the reservation. Damage deposit = 50% of the rental fees before taxes or $50 minimum. We do not hold or roll over damage deposits for re-occurring rentals.

Rental fees must be paid, in full, 2 weeks prior to the event, or automatic cancellation goes into effect with no notification, as well as forfeiture of the damage deposit. MasterCard and Visa are accepted and can be paid over the phone. An additional $20/hour attendant/maintenance fee will be charged when an indoor facility is rented during hours outside of specified rental hours (see "Facility Rental Hours" at bottom of this page). No rentals allowed past Midnight at any City facility.

Renter ResponsibilitiesRenter is responsible for set-up, break-down, clean-up, and placing bagged trash in dumpsters (behind the Auditorium at the Atlantic Center; in the main parking lot at the MLK, Jr. Center; roll-away dumpsters located on the west side of the Peck Center; roll-away dumpsters located on the west and north sides of Peck Gym). Additional trash that will not fit inside the dumpsters must be removed from the property by the renter.Only removable adhesive products may be used for hanging decorations on the walls. No tacks, tape, nails, or staples.Room should be left in broom clean condition. See facility attendant for mop/broom.

Rules and Regulations - ParksAll trash generated from a renter's event must be bagged and taken away from the park. Please do not use the cans in the park.If the park is not left in a neat and clean condition, the damage deposit will be forfeited.No park usage after 10:00pm.

PLEASE NOTE: In an effort to ensure public safety, the Fernandina Beach Police Department will monitor all outdoor rental events that occur at City parks and swimming pools.

Damage Deposit Refund

A damage deposit will be refunded within two (2) weeks after the rental date. If the deposit was paid with a credit card, then the deposit will be refunded back to the credit card after the event. If the deposit was paid with cash or a check, then a check will be processed and mailed to the renter at the address provided on the Facility Rental Agreement.

Damage to a facility/park, violation of policies, or failure to provide general clean-up will result in forfeiture of the damage deposit and denial of future reservations. An additional fee will be charged if damage exceeds the deposit.

Cancellations

A cancellation must be made two weeks before the date of an event, or the damage deposit is forfeited.

AlcoholIf you wish to have alcohol at your event, you will be required to apply for an alcohol permit and submit it to the Parks & Recreation Department before your event. Contact Mary Hamburg, Public Information Officer, at City Hall for information on obtaining an alcohol permit: 904-310-3102; mhamburg@fbfl.org.

Smoking

All facilities are designated "No Smoking." This will be strictly enforced.

Membrane Structures

Membrane Structures (bounce houses, inflatable slides, etc) will be permitted with proof of insurance from the outside agency supplying the structure, and the renter will assume full liability. A $25 permit fee applies for a membrane structure (up to 4 membrane structures on the same permit application).

Facility Rental Hours

Additional rental hours not listed below require an additional $20/hour attendant/maintenance fee (before 8:00am Monday-Saturday; after 9:00pm Monday-Thursday; after 10:00pm on Saturday; or any hours on Sunday). No rentals before 7:00am or past Midnight at any City facility.

Rentals are not available on the following observed City holidays: New Year's Eve/Day; MLK Day; Good Friday; Memorial Day; Independence Day; Labor Day; Veterans' Day; Thanksgiving; Day After Thanksgiving; Christmas Eve; and Christmas Day.