Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Midlands Ambulance Service NHS Trust

East of England Ambulance Service NHS Trust

London Ambulance Service NHS Trust

North East Ambulance Service NHS Foundation Trust

North West Ambulance Service NHS Trust

South Central Ambulance Service NHS Foundation Trust

South East Coast Ambulance Service

South Western Ambulance Service NHS Foundation Trust

Yorkshire Ambulance Service NHS Trust

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HART – Incident Ground Technology Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 9 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

A Framework is required for the supply of Incident Ground Technology (and related services). For more information about the Framework Agreement follow the link www.nhssourcing.co.uk and search for ITT opportunities.

The National Ambulance Resilience Unit (‘NARU’) is hosted by West Midlands Ambulance Service NHS Foundation Trust (‘WMAS’). NARU, operating under a contract with NHS England, is responsible for maintaining the Hazardous Area Response Team (‘HART’) vehicle fleet and the national interoperability of HART capabilities. The Department of Health began to implement the HART program in Ambulance Trusts in 2008 and now there are 15 HART teams in place across 10 English Ambulance Trusts. At present the IT capability for HART centres upon a single command vehicle. This Procurement Process seeks to move away from that system based upon user feedback and experience from operational deployments.
The core elements of internet access for command applications and access to Trust systems remains along with the ability to broadcast live and record, video footage from body worn cameras. As the command vehicle is being removed there is a further requirement for video feeds from a static camera at a casualty collection point as well as reconnaissance video from an unmanned aerial vehicle, UAV, to increase the capability both to monitor patients and improve the safety of teams prior to deployment into a risk area.
The final key point is that the program is looking to broaden the IT capability across the entire fleet with each vehicle having the ability to access the internet, possibly by 3G/4G but bidders are welcome to provide their own proprietary solutions (within the scope of the Specification), and broadcast a local Wi-Fi network so that the staff members can access command applications and Trust systems. There will be a requirement that the secondary response vehicles have an external weatherproof connector so that a portable satellite unit can become the primary bearer should either a Framework Provider’s proprietary solution or the 3G/4G network become unavailable.

II.1.6)Common procurement vocabulary (CPV)

72000000, 32500000, 35100000, 48200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 9 500 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require guarantees or other forms of security.

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password,
— Click the ‘PQQs/ITTs Open To All Suppliers’ link (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— Click on the relevant PQQ/ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Tender:
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Set out in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Quality. Weighting 60

3. Delivery performance

4. Risk

5. Overall cost-effectiveness

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0159-15-N

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and details on the Bravo eTendering system are set out at Section III.2.1)
The Contracting Authority is purchasing on behalf of the following Contract Authorities:
— North East Ambulance Service NHS Foundation Trust (NEAS),
— North West Ambulance Service NHS Trust (NWAS),
— Yorkshire Ambulance Service NHS Trust (YAS),
— West Midlands Ambulance Service NHS Foundation Trust (WMAS),
— East Midlands Ambulance Service NHS Trust (EMAS),
— East of England Ambulance Service NHS Trust (EEAST),
— South West Ambulance Service NHS Foundation Trust (SWAST),
— South Central Ambulance Service NHS Foundation Trust (SCAS),
— South East Coast Ambulance Service NHS Foundation trust (SECAMB),
— London Ambulance Service NHS Foundation Trust (LAS).