Prize Rules and Conditions

General

The Prize is organised by the Trustees of The Queen Elizabeth Prize for Engineering Foundation, whose registered address is at Prince Philip House, 3 Carlton House Terrace London SW1Y 5DG, or such other successor charitable entity as may be set up to run the Prize and is notified to the nominees via the Prize website (the “Trustees”).

The Trustees will run the competition for the Prize every two years. The first Prize was presented by Her Majesty The Queen in spring 2013 at a ceremony in London, UK.

The Trustees will be advised by an international judging panel established by the Trustees (the “Judging Panel”) solely for the purposes of judging the Prize.

By entering for consideration for the Prize, nominees will be deemed to have accepted and agreed to be bound by these Rules and Conditions.

Eligibility

Entry to the Prize is open to:

any living individual (or not more than five living individuals working as a team);

of any nationality;

who is personally responsible for a ground-breaking innovation in engineering which has been of global benefit to humanity. Self-nomination is not permitted.

The Trustees reserve the right to reject any nomination where, in their reasonable opinion, there is or is likely to be a conflict of interest between the nominees, nominators or any referees and any other nomination or the Prize more generally.

The Prize

The winners will be awarded:

a total cash prize of £1 million (one million GBP); and

appropriate memorabilia to be decided by the Trustees in their sole discretion (the “Prize”). In the event that the Prize is received by more than one individual (but not more than five individuals, as above) collaborating under a single nomination, the Prize money will be shared between the winners as determined by the Trustees in their sole discretion on the advice of the Judging Panel.

Start and closing date

NOMINATIONS WILL BE ACCEPTED FROM 10.00am 26 MARCH 2018 (BST). THE CLOSING DATE FOR RECEIPT OF NOMINATIONS FOR THE 2017 PRIZE IS 12.00pm ON 18 MAY 2018 (BST). THE CLOSING DATE FOR RECEIPT OF REFEREE ENDORSEMENTS IS 12.00pm 15 JUNE 2018 (BST).

All nominations and Referee endorsements must be received by their respective closing dates to be considered for selection to win the Prize. Responsibility cannot be accepted for entries lost, damaged, or delayed in transit or submission to the Trustees.

Method of entry

There are two ways to enter to be considered for the Prize:

Suggestion: if you have limited information on individual innovators but would like to suggest people and / or innovations, then these will be collated and considered in the judging process.

Nomination: If you can provide more detailed information on the nominee including suitable referees: the official nomination form (the “Nomination Form”) available on the Prize website at www.qeprize.org must be used.

It is preferable that nominators use the on-line Nomination Form, however if you do not have internet access, you can request a Nomination Form from the QEPrize team at this address: QEPrize Nominations, Prince Philip House 3 Carlton House Terrace, London SW1Y 5DG.

Nominators and nominees are responsible for ensuring that all the required information is provided for the entry, taking particular account of the requirement for at least two supporting letters from suitable referees, who are distinguished people not employed in the same organisation as the candidate, not the nominee's collaborators, who are not part of the nominee’s immediate family and whose reference is correct to the best of the referee’s knowledge.

(Note: A distinguished person is a recognised expert in the relevant field with a profile in the academic or corporate world, as demonstrated by their publication record and/or international recognition. They must be very familiar with the technical detail and significance of the work of the nominee and able to speak with authority about the nature and impact of the innovation.)

Incomplete nominations, including those without references, or nominations submitted after the closing date will not be considered. In exceptional circumstances references only can be accepted after the closing date.

Nominations are preferred on the website, in English. If you do not have access to the internet your nomination can be typewritten on the nominations form in English and in a font not smaller than 11pt. Copies of the nomination form can be requested by post from: QE Prize team, Prince Philip House, 3 Carlton House Terrace, London SW1Y 5DG. Nominations must not exceed the character limits detailed on the form (2500 characters or approx. 400 words for each criterion).

By entering to be considered for the Prize, nominees and referees warrant that all information submitted to the Trustees both in the Nomination Form and otherwise is true, current and complete. The Trustees reserve the right to verify the eligibility of all entrants.

By entering to be considered for the Prize, nominees agree to comply with the Trustees’ reasonable instructions and requirements in connection thereto and supply any such additional information as the Trustees may require for verification purposes.

If at any time the Trustees become aware that a nominee’s work in connection with their nomination infringes or is alleged to infringe the proprietary rights of a third party (in the Trustees’ sole opinion, acting reasonably), then such work may be excluded from the Prize selection process at the Trustees’ sole discretion and no further correspondence will be entered into by the Trustees in connection with the same. The same shall apply even after the selection process has finished.

Re-submission

Entries made in the previous year can be resubmitted by the nominator using the Nomination Form. Information will normally remain available on the nomination portal for 2 prize cycles.

Selection process

A selection of nominations will be short-listed by the Judging Panel for final consideration. The winning nomination will be chosen by the Trustees, advised by the Judging Panel.

All nominees and their nominators are deemed to accept that decisions of the Trustees are final in connection with the Prize and the Trustees shall have absolute discretion as to whether an entry is to be short-listed to win or selected to win the Prize from the short-list.

No correspondence or feedback will be entered into with nominees relating to the opinions or decisions of the Judging Panel or the Trustees in relation to the Prize.

Announcement of the winning nomination

The winning nomination will be announced on such a date as the Trustees may choose and such date shall be published on the Prize website with a view to the winning nominee/s participating fully in all related activities.

The winning nominees shall be notified in writing and shall be expected to attend the prize-giving ceremony in London.

The Trustees would like to notify unsuccessful nominees; however this may not be possible in all instances.

Nominations will not be returned to the nominator. The Trustees recommend that nominators make a copy of their nomination before submitting it for consideration for the Prize.

Publicity and further activities

By entering to be considered for the Prize, nominees commit to:

The use of their name, image, reputation and the content of their nomination for those publicity purposes connected with the Prize as the Trustees shall reasonably require (including, but not limited to, the nominee appearing in photography, film and print media);

Taking a leading role in such related activities should their nomination be selected to win the Prize (which may include, but not be limited to, giving lectures and presentations);

Continuing to support the Prize in subsequent years by any means that the Trustees may reasonably request; and

Complying with the Trustees’ reasonable instructions in relation to such publicity activities from time to time

.Liability

IMPORTANT NOTICE - PLEASE NOTE: PROTECTION OF ANY INTELLECTUAL PROPERTY RIGHTS IN ANY CONTENT SUBMITTED AS PART OF A NOMINATION IS THE SOLE RESPONSIBILITY OF THE OWNER OF SUCH RIGHTS. THE TRUSTEES RECOMMEND THAT NO NOMINATION IS MADE BEFORE THE PROTECTION OF ANY SUCH RIGHTS HAS BEEN CONSIDERED. ALL NOMINATIONS ARE MADE AT THE NOMINEE’S OWN RISK IN THIS RESPECT AND IN SUBMITTING A NOMINATION THE NOMINEE AGREES TO RELEASE THE TRUSTEES, THE JUDGING PANEL, THE QUEEN ELIZABETH PRIZE FOR ENGINEERING FOUNDATION, ITS EMPLOYEES (AND ALL OTHER CONNECTED PERSONS) FROM ANY LIABILITY RELATING TO INFRINGEMENT (WHETHER ACTUAL OR THREATENED) OF ANY SUCH RIGHTS BY A THIRD PARTY ANYWHERE IN THE WORLD.

The nominators and the nominees shall be responsible in full for the content of the nominations and the entries and the Trustees disclaim any liabilities in respect of such content.

Given that The Queen Elizabeth Prize for Engineering Foundation is a charity, in submitting a nomination to be considered for the Prize, nominees and the nominators agree fully to indemnify the Trustees, the Judging Panel, the Search Group, The Queen Elizabeth Prize for Engineering Foundation, its employees (and all other connected persons) in respect of all actions, claims, costs, damages, demands, expenses, fines, liabilities, losses, penalties, sanctions, amounts paid in settlement, out of pocket expenses, interest, penalties, and all legal and other professional costs and expenses that may be incurred by any of them in respect of any claims that the nomination and the content that it contains infringes the proprietary rights of a third party.