Zetta Blog

Cloud Backup, Storage and Syncing Services

by Maggie Getova

Feb 19, 2016

Cloud backup, cloud sync and cloud storage services have been around for years now, but there is still some confusion on what each service does and what the difference is between them. Who benefits the most from each? How do data transfers work with them? How much data volume works best for each? We address those questions and more.

Cloud Sync Services

Cloud sync services such as Dropbox or OneDrive give users small amounts of storage space in the cloud. Users can then access their stored files anywhere with an Internet connection. Many cloud sync services offer extra storage space, though the costs can escalate quickly.

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Cloud sync services are primarily used for sharing files between multiple devices. While these services can be used for backing up files, there are some drawbacks involved. The user has to manually back up their files to the cloud as opposed to having them automatically scheduled (like they are with a backup service). Cloud sync service security measures are also not stringent; over the years we’ve witnessed plenty of incidents involving employees storing sensitive data in this type of cloud service and then being breached by hackers. Technical support with file sync services is also limited – if something happens to the server where the data is stored, for example, the user is often left trying to retrieve their data on their own.

Who are cloud sync services best suited for?

People who need to get access to their files frequently will appreciate the convenience of cloud sync services. Many services are supported by apps, so users can edit their files from any mobile device. A college student who needs access to his assignments in the cloud regularly, needs to easily share/ collaborate, and doesn’t need a lot of storage space would really benefit. An employee who has a folder synced up to her laptop so she can get access to it when she works from home is another example.

In short: Best suited for someone with low data storage needs, who isn’t storing sensitive information in the cloud.

Cloud Storage Services

Cloud storage services like Amazon and Azure offer users large storage space in the cloud for a low price tag. Certain services even offer unlimited storage capacity but will limit some features.

These services can be used for data backup, but the user is responsible for a lot of configuration involved. Different systems need to be configured differently, so the user needs to understand the process for each. In addition, he or she has to manually back up data on their own. If a user wants backups scheduled automatically, he/she will have to pay for a separate backup software.

Who are cloud storage services best suited for?

Users and organizations who need to access large volumes of data frequently would really benefit from using a cloud storage service. For example, web developers who need to store assets they need access to frequently online. IT departments who want to expand their data storage without having to buy and maintain more servers are another great example. They just have to ensure they have the expertise to set it up and the resources to maintain their backups.

In short: Businesses and users who need large volumes of general storage space, and have enough resources to manage it.

Cloud Backup Services

Businesses use cloud backup and restore services to back up important, often sensitive data on a regular basis. By backing up large volumes of data, such as their servers and systems to the cloud, they keep their organization protected from disaster.

With cloud backup services, online daily backups occur automatically without the need for any human intervention. If something goes wrong, the business can contact their service provider and have them assist with fixing any issues. Security measures for cloud backup providers are also a high priority. Many healthcare and financial organizations have trusted their sensitive data with cloud services who adhere to strict security guidelines like data encryption.

Who are cloud backup services best suited for?

Organizations with data that needs to be backed up on a daily basis are best suited for cloud backup services. Businesses who handle sensitive data, such as medical files or legal documents, especially need to use a cloud backup service with proven security standards and measures. Those who need large volumes of data protected and available for fast recovery in the event of a disaster should look to a cloud backup solution.

In short: Business and enterprises who need most of their data protected, to back up data regularly and automatically, and need to adhere to strict security guidelines.