It
is important to provide as much information as possible about the
subject matter, intended audience, time schedules, and the environment
where the interpreter will be working before scheduling an interpreter.
This will facilitate the selection of the most appropriate
interpreter(s) for the task and will help them better prepare for the
event so that they can better serve your needs.

Before the interpreter is scheduled to
arrive

Make sure that the
location where the interpreter is to arrive is
accessible and that the appropriate people are notified to allow entry
for the interpreter, if applicable.

If the location may be
difficult to find, make sure that the
interpreter is provided with clear directions and/or make sure the
location is clearly marked with temporary signage.

Make sure that the
interpreter will have a place to sit.

If interpreting
equipment will be supplied by you or another
provider, make sure that the equipment has been set up in advance, or
at least is ready to be used.

After the interpreter
arrives

Identify yourself as
the client.

Identify the intended
audience for the interpreter, and
preferably introduce him to them.

Introduce the
interpreter to speakers if he will be working
closely with them.

Let the interpreter
know where you want him to sit, stand, or
move, if necessary, during the event.

If
interpreting equipment will be supplied by you or another provider,
make sure to allow for time to equip the audience and the interpreter.

Working well with
interpreters

Speakers
should be informed that their speech will be interpreted and they
should be advised to speak clearly and avoid rushing.

Flexibility
is appropriate if the interpreter should signal a speaker to slow down
or to pause to allow for time to complete an interpretation.

Due to the
physically demanding nature of interpreting, please allow for
reasonable break times.

Interpreters
will appreciate any courtesy accommodations such as parking, restrooms,
drinking water, and the availability of nearby dining facilities.

Making good use of
interpreting services

Plan
ahead to schedule interpreters only during the time that they will be
needed. Work time for an interpreter begins when scheduled and ends when
interpreting has been completed.