Privacy Policy

Oxford International creates life-enhancing learning experiences for students worldwide. Whether you are a student or parent; whether you work with us or for us, we are committed to keeping your data safe and respecting your privacy. On this page you will find privacy notices that show what data we process about you, why we process that data and what the legal bases are for processing that data. Please select the Privacy Notice that applies to you to see more information:

Your Rights

Under certain circumstances, you may have certain rights regarding how your personal data is used and kept safe, including the right to:

Right of Access: You have the right to a copy of the information we hold about you.

Right to Object: You may object to the use of personal data if it would cause, or is causing, damage or distress. You have the right to object to any decisions taken using automated processes. You also you have the right to object to certain types of processing such as direct marketing.

Right to be Forgotten: Under certain circumstances, you can ask for the data we hold about you to be deleted from our systems.

Right to Rectification: If data we hold about you is inaccurate or incomplete, you have the right to correct or complete that data.

Right to Restriction of Processing: Where certain conditions apply you have a right to restrict the processing of data.

Right of Portability: You have the right to have the data we hold about you transferred to another organisation.

Some of these rights may not apply where we are legally obliged to keep or share your personal data. If you wish to exercise any of these rights, please contact our Data Protection Officer (see below).

Complaints

We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance. To make a complaint, please email our Data Protection Officer protectingdata@oxfordinternational.com.

Alternatively, you can make a complaint to the Information Commissioner’s Office in the UK via the options listed below, although we would be grateful for the opportunity to address your concerns before you contact the ICO.

Contact Us

If you have any questions, concerns or would like more information about anything mentioned in this privacy policy, please contact our data protection officer protectingdata@oxfordinternational.com

Privacy Notice for Students, Parents and Guardians

This privacy notice explains how we collect, store and use personal data about students. Oxford International Education 1 Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education 1 Ltd and its group companies.

The table below shows the data that we process about students, the reasons for processing this data and the lawful bases for processing this data. Cells marked with an asterisk (*) indicate that parent or guardian data may also be processed in the same way, where a student requires parental consent.

To share details of your academic progress or to tell them about attendance or behaviour issues

Exam Boards

To enter you for exams

UCAS

To enable you to apply to universities in the UK

Marketing services, such as those offered by Facebook

To identify other students who may be interested in studying with Oxford International. No decisions will be taken about you based on this profiling.

Transferring Student, Parent and Guardian data internationally

Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Storing Student, Parent and Guardian Data

We will keep personal information about you while you are an active student. We create and maintain records for each individual student. The information contained in these records is kept secure and is only used for purposes directly relevant to your position as a student with Oxford International. Once your time as a student with us has ended, we will retain these records and delete them in accordance with our Data Retention Policy.

Privacy Notice for Agents

This privacy notice explains how we collect, store and use personal data about agents. Oxford International Education 1 Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education 1 Ltd and its group companies.

The table below shows the data that we process about agents and agencies, the reasons for processing this data and the lawful bases for processing this data.

The data or type of data we process

The purpose of processing that data

The lawful bases for processing this data

Names, address, email addresses, phone numbers

To communicate with you about students you have sent to Oxford International; to ensure you have up-to-date information so you can provide accurate information to potential students

Where we have obtained consent to use agent data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.

When do we Share Agent Data?

When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.

Organisation Name

The Reason for Sharing

The Department for Education

To provide data on international students

Regulatory bodies, such as Ofsted or the British Council

To comply with regulatory inspections

Service providers

For running surveys

Financial organisations

For processing payments

Our auditors

For carrying out legal audits of company accounts

Health and social welfare organisations

To manage student wellbeing

Professional advisers and consultants

To assist us in developing our business

Police forces, courts, tribunals

For dealing with legal issues

Transferring Agent data internationally

Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Storing Agent Data

We will keep personal information about you while you are an active agent. We create and maintain records for each agent. The information contained in these records is kept secure and is only used for purposes directly relevant to your position as an agent for Oxford International. Once your time as an agent with us has ended, we will retain this file and delete the information in it in accordance with our Data Retention Policy.

Privacy Notice for Job Applicants

This privacy notice explains how we collect, store and use personal data about applicants. Oxford International Education 1 Ltd is the data controller, and for the purposes of data protection law, this privacy notice applies to Oxford International Education 1 Ltd and its group companies.

The table below shows the data that we process about applicants, the reasons for processing this data and the lawful bases for processing this data.

The data or type of data we process

The purpose of processing that data

The lawful bases for processing this data

Details that appear on CVs and cover letters such as names, address and date of birth, education/professional qualifications

To assess your suitability for the role you have applied for and for progressing your application

To perform an employment contract with you, in the event you are successful

A pre-employment check to assess your suitability for the role you have applied for

Compliance with a legal obligation; to fulfil regulatory checks

Salary, benefits and bonus information

For the purposes of making an offer of employment

To perform an employment contract with you, in the event you are successful

We may also collect data about special categories of sensitive personal information such as your race or ethnicity, religious beliefs, disability, sexual orientation

For equal opportunities monitoring

Compliance with a legal obligation

If we need to make reasonable adjustments as part of the recruitment process

For the purposes of ensuring a fair selection process

Compliance with a legal obligation

Where we have obtained consent to use applicant data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.

When do we Share Job Applicant Data?

When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.

Organisation Name

The Reason for Sharing

Regulatory bodies, such as Ofsted or the British Council

To comply with regulatory inspections

Service providers

For running surveys

Financial organisations

For processing payments

Our auditors

For carrying out legal audits of company accounts

Professional advisers and consultants

To assist us in developing our business

Police forces, courts, tribunals

For dealing with legal issues

In addition, your personal data may be shared internally with other employees who are involved in the recruitment process, employees in HR who have responsibility for recruitment and on-boarding, employees in IT for setting up systems and permissions, and employees in security for access to our premises.

Transferring Job Applicant data internationally

Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Storing Job Applicant Data

We will keep personal information about you while you are an active applicant. We create and maintain files for each applicant. The information contained in these files is kept secure and is only used for purposes directly relevant to your position as an applicant. Once the application process is finished, we will retain this file if your application is successful in accordance with our Staff Privacy Notice, or delete it after 12 months, in accordance with our Data Retention Policy.

Privacy Notice for Employees

This privacy notice explains how we collect, store and use personal data about employees. Oxford International is the ‘data controller’ for the purposes of data protection law.

The table below shows the data that we process about employee and agencies, the reasons for processing this data and the lawful bases for processing this data.

Where we have obtained consent to use employee data, this consent can be withdrawn at any time. We will make this clear when we ask for consent and explain how consent can be withdrawn.

When do we Share Employee Data?

When it is legally necessary, or allowed under data protection law, we may need to share information about you with the organisations listed in the table below, for the listed reasons.

Organisation Name

The Reason for Sharing

The Department for Education

To meet our obligations for sharing data with the government

The Local Education Authority

To meet our obligations for sharing data with the government

Government departments

To meet our legal obligations on matters such as tax and social security

Regulatory bodies, such as Ofsted or the British Council

To comply with regulatory inspections

Service providers

Such as companies that run surveys for us or provide travel or insurance services or venues that are hosting events for Oxford International including seasonal programmes or conduct criminal record checks

Financial organisations

For processing payments, administering pensions

Our auditors

For carrying out legal audits of company accounts

Police forces, courts, tribunals

For dealing with legal issues

Other education providers

Where we have partnerships

Security providers

For DBS checking services

Other employers

To provide an employment reference on your behalf and where you have given your consent to the prospective employer to contact Oxford International

Transferring Employee data internationally

Your personal information may be stored and processed outside of the country where it is collected, including outside of the European Economic Area. Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Storing Employee Data

We will keep personal information about you while you are an active employee. We create and maintain records for each member of staff. The information contained in these records is kept secure and is only used for purposes directly relevant to your position as an employee of Oxford International. Once your time as an employee with us has ended, we will retain this file and delete the information in it in accordance with our Data Retention Policy.

Contact Us

If you have any questions, concerns or would like more information about anything mentioned in our privacy notices, please contact our Data Protection Officer protectingdata@oxfordinternational.com