BioMedEx Services

Conference secretariat

BioMedEx provides management and secretariat services for a wide variety of conferences, from large international conferences to small focused workshops. We have provided secretariat services for commercial organisations, learned associations, charities and public sector bodies. We believe in a fully flexible service that meets the diverse requirements of our clients. We will assume full responsibility for all aspects of conference management, from precision planning and project management, through to presentation.

Conference secretariat services include some or all of the following:

Preparation and management of the event budget

Providing the secretariat to the Organising Committee and producing regular progress reports

On-line abstract submission, abstract management and production of programme and abstract book

Organising and coordination of catering and social events

Liaison with suppliers and supplier contract management

Management of audio visual and technical support

Obtaining and collating post-event feedback from attendees

BioMedEx is registered with the Information Commissioner, number PZ 6335011, to process personal information in accordance with the Data Protection Act 1998

Sponsorship and exhibition management

Sponsorship and trade exhibitions represent important revenue sources for conferences. Sponsorship provides an opportunity for companies to promote their services and products and enhance their profile in a highly focused and targeted manner amongst the delegates. Successful trade exhibitions are fully integrated in the conference programme ensuring ample opportunity for exhibitors and delegates to interact. BioMedEx has specialised in sponsorship and trade exhibition management over many years and has built up industry specific knowledge including named contacts within companies, especially in the pharmaceutical, biotechnology and life sciences laboratory supply industries.

Sponsorship and exhibition management services include some or all of the following:

Written final sponsorship and exhibition report including detailed account of all financial transactions

Evaluation of sponsors’ and exhibitors’ feedback

Association management and membership administration

Outsourcing of association management services can be a cost-effective way for membership associations to handle membership and administrative tasks. BioMedEx provides a variety of administrative services to Associations and Voluntary Organisations including:

Association management and membership administration services include some or all of the following: