Over the past several months, the SciQuest, Orbitz and Expense Management System (EMS) project teams have worked closely together to ensure well coordinated departmental systems’ implementation. Here is a quick look at the combined status of all three initiatives:

Accomplishments

• Pilot departments for each application are trained and in production. Success examples are available for each.
• Outreach teams are engaged with pilot departments encountering difficulties to resolve issues and improve applications.
• Software necessary for University-wide implementation is in use or ready for use.

Current Status

• Information sessions taking place University-wide for business managers and key staff.
• Training and support materials are being finalized to support University-wide rollout.
• ITS Help Desk is engaged to provide “Tier 1” user support. Planning is underway to integrate help desk role with training and other user support services.
• Final issues are being resolved for record retention requirements including sponsored research issues.
• Development is underway for metrics to describe levels of utilization per department.

Plans

• Direct consulting continues with large, complicated departments.
• Group deployment workshops continue (or begin) for less complicated departments.
• Metrics and various meeting forums will be used to identify and resolve adoption challenges.
• Fully integrate application use with other financial management activities (e.g. monthly financial reviews and account holder reporting.)
• The overarching goal is for significant adoption of all three systems by end of FY06.