NEWS

search parameters daily to find affected
travelers, said travel emergencies like this
are where agents can shine.

“Largay Travel is not the only one out
there doing it,” she said. “When the airport
does shut down and they have a human to
talk to instead of a six-hour hold, that’s really what it’s all about.”

AGENTS

Continued from Page 1

would be delayed by nearly a week.

Autry booked the client into an airport
hotel, waitlisted her on every flight he
could find for the next six days and had
colleagues call United once an hour to try
to grab any seats that might open up.

At 1: 45 a.m. on Oct. 31, when Autry was
on hold with United to check on the client’s
status, he received an email from the client
that she had a confirmation.

Autry wasn’t the only agent keeping aclose eye on travelers: Montrose had morethan a thousand clients affected by Sandy.

Touch and tech

Besides just hunkering down to work the
phones, GDSs, air desks and airline contacts, agents were also using technology
systems that automate part of the process,
which freed them from manually searching
their records so that they could spend time
working with their clients.

Jim Osborne, vice president of air, spaceand specialty products for Virtuoso, had hisair team working its systems on the Sun-day before Sandy hit to identify and rebooktravelers whose flights appeared vulnerable.

Plan A, Plan B, Plan C

As for Largay’s clients, it was the familiar
routine of Plan A, Plan B, Plan C. One client was coming home from Taipei, Taiwan.
His flight from Tokyo to New York was
canceled; United Airlines rebooked him
to Chicago during the storm and then put
him on a flight to New York, but that flight
wasn’t due to operate until Nov. 3, several
days later.

Largay had a hotel room waiting for him
at O’Hare on Oct. 30 and put him on a
flight into Hartford, Conn., the next morning before all those seats were sold out.

Klimak also had a group of 70 returning from Malta, and as a precaution she
managed to put a hold on 45 rooms at an
airport hotel in Frankfurt so they’d have a
place to stay.

Kellie Bishop, who holds the title of chief
possibility officer for Travel Leaders in
Charlottesville, Va., rebooked honeymooners bound to St. Lucia: they departed from
Charlotte instead of Washington Dulles,
and she rented a car for them to drive from
Charlottesville to Charlotte.

“They’ll be basking in the sun on a beautiful beach for seven days while we clean up
from the rains around here,” she said.

Panel had a client “desperate” to get home
from London. The client’s original itinerary
had him flying home through Boston, and
the Boston flight was canceled. Panel got the
last seat on a London-Atlanta routing.

Getting the last seat was not always an
easy task. Daren Autry, senior supervisor of
Montrose Travel’s leisure and romance division, had a client who discovered that her
trip home on United Airlines from Rome

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Deadline extendedfor ARC reporting

ARC is giving travel agencies in states
hardest hit by Hurricane Sandy —
New Jersey, New York and Connecticut — until Monday, Nov. 5, to make
filings for Interactive Agency Reporting that were originally due Oct. 30.

IAR reports are normally due every
Tuesday.

ARC had extended the deadline to
midnight on Nov. 2 for agencies in
Delaware, Massachusetts, Maryland,
Maine, North Carolina, New Hampshire, Pennsylvania, Rhode Island,
Virginia, Vermont and Washington,
D.C.

The reporting extension was the
second one issued by ARC in the
wake of Sandy.