Tips for Gmail Accounts Users in Using Labels and Filters

Gmail
accounts have several features that make mail management an easy
proposition. Two very interesting features among them is the use of
labels and filters that can really help users to effectively organize
their Gmail accounts.

The
uses of labels

In
some ways Gmail is very different from other usual e-mail accounts.
The use of labels is one of them. Unlike other e-mail accounts, the
user cannot create custom folders to segregate messages. Instead they
offer something that is even better.

You
can create labels and use those labels to sort messages by type and
content. A stand out feature of using the labels system is that a
single message can be sorted under any number of labels. This is not
possible with many other e-mail accounts.

This
makes it possible for users to categorize their messages in a variety
of ways wherein they can classify them under sections like ‘Family’,
‘Friends’, ‘Work’, ‘Need follow up’, ‘urgent’ and so
on.

Method
of using Gmail labels

In
order to create a label in your Gmail account, move your mouse to the
left hand side of the Gmail window. There under the Inbox icon you
will see the ‘More’ option. Click on it and select ‘Create a
New Label’ where the list drops down.

Now,
type an appropriate name for the label you had in mind and then click
ok.

You
can open the label by clicking on it. In case, you cannot spot the
label click ‘More’ again and now you can select the newly created
label.

In
order to apply the label to a particular message, make sure that you
check the message in the list or you can also open it. Once you have
done that, click on the label button. It’s that simple and to
remove a label from a message entails quite the same process.

The
uses of filters

Filters
also are a very useful tool in handling your Gmail accounts. Here
this tool allows you to sort your incoming mails based on your pre
set specifics into their corresponding labels. This can be very ideal
for users as your account becomes very convenient and easy to handle.
You can sort your mails on the basis of sender, subject, attachments
and other such criteria.

By
doing so, you can also set several incoming mail into their labels by
bypassing the inbox. They will feature on the left hand side of the
window. Hence, the user would also be aware of the unread messages
under those labels.

Method
of using Gmail filters

In
order to create filters, click on the down arrow mark on the search
box and you will see the create filter drop down box appear. You can
enter the particulars based on your preferences.

Following
this, click on ‘Next Step’ and if you want to activate the ‘Skip
the inbox’ option you can do so by checking it. Also, make sure to
check ‘Apply the label’. With this, new incoming mails coming
into your account will automatically get demarcated based on filters
you have applied and would bypass the inbox.

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