20 Popular Keyboard Shortcuts To Increase Workplace Productivity

When in the work place efficiency is key. Whether you are working for an employer or you are in business for yourself learning to complete a task in the shortest time possible will increase productivity and really help you in the long run.

Aside from the normal time wasters like internet browsing, checking e-mails, and responding to text messages, one of the largest accumulative wasters of time is not understanding keyboard shortcuts.

Keyboard shortcuts are the key combinations that performa a specific task. Where people lose time is needing to take follow the process of moving the mouse, right click, copy some text, then navigate to another area, right click, and paste the text.

This seems like a quick unimportant task but the keyboard shortcuts really do provide a faster way and given the accumulative comparison between the two it really pays to know and use the shortcuts.

Like anything worth doing, you need to take the time to learn and practice Keyboard shortcuts for them to be of benefit to you so here are some below. Many of the menu actions are controlled by the ALT button. Below are some Keyboard shortcuts.

Menu Shortcuts:

Activate the Menu Bar

PC – ALT button

MAC – Ctrl+F2 (or Fn+Ctrl+F2 on some keyboards)

Bring up the File menu

PC – ALT + F

MAC – CTRL + F2 then F

Bring up the Edit menu

PC – ALT + E

MAC – CTRL + F2 then E

To View the Menu

PC – ALT + V

MAC – CTRL + F2 then V

This leads us to some of the most important Keyboard short cut and those are the control functions. Many times when I’ve made mistakes I need to undo them quickly. There are Keyboard short cuts for those.

Undo, Redo, Copy, Paste, Select All Shortcuts:

Undo the last operation

PC – CTRL + Z

MAC – CMD + Z

Redo the last operation

PC – CTRL + Y

MAC – Shift + CMD + Z

Cut to the Clipboard

PC – CTRL + X

MAC – CMD + X

Copy to the Clipboard

PC – CTRL + C

MAC – CMD + C

Paste the contents from the Clipboard

PC – CTRL + V

MAC – CMD + V

Select All

PC – CTRL + A

MAC – CMD + A

Sometimes you need to save the information that is on the screen. This may be common if you IT person would like to see a copy of the error message, or you need to capture and image.

Screenshot Shortcuts:

Save a Screenshot of the Entire Screen as a file

PC = (none at this time)

MAC – Shift + CMD + 3

Copy Screenshot of the entire screen to clipboard

PC – Print Screen or CTRL+Print Screen

MAC – Ctrl+ Shift+ Cmd+3

Sometimes when writing a document it’s easier to use the keyboard shortcuts rather than the mouse to navigate around the layout.

Editing Documents Shortcuts:

Delete right of cursor

PC – DEL

MAC – Fn+backspace

Delete word right of cursor

PC – CTRL+ DEL

MAC – Opt + Fn + Backspace

Go to start of the line

PC – Home

MAC – CTRL + A

Go to end of line

PC – END

MAC – CTRL + E

Go To Find

PC – CRTL + F

MAC – CMD + F

There are also some shortcuts that will help you be more productive when browsing the web. Below are some of my favorite’s that I use.

Browsing The Web Shortcuts:

Open New Tab

PC – CTRL + T

MAC – CMD + T

Open a Link in a new Tab

PC – CTRL + Left Click

Mac – CMD + Left Click

Quickly Close A Tab

PC – CTRL + F4

MAC – Up Button + CMD + W

Quickly Close Your Browser

PC – ALT + F4

MAC –

Learning to use these keyboard shortcuts will help you to become more productive in your work endeavors whatever you may be working as. I personally used many of them in the making of this document so I know it will be of help to you.

Just remember that the Keyboard Shortcuts may take a while to learn but you will love how quick you become at using them!

Hi Joshua,
I wanted to let you know what I have,,,On my Laptop with Windows 7 there is a tool.
Its called Snipping Tool. I use this as my Print Screen and it allows me to select the area.
Have a Good Day
Cheryl

Hi Joshua,
I haven’t told you this lately, but you are of great benefit to many of us. I am just getting started and I am interested in “earning while I learn.” I have been told that I have excellent writing skills.

I understand that you may be looking for writers. I would like the chance to help you as you help me. Thanks for all that you do. Your Wordpress tips are great!
Have a great day!

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