Privacy Policy

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. See Florida Statutes Chapter 119.

Introduction

Thank you for visiting the City of Coral Gables Home Page. This World Wide Web site is provided as a public service by the City of Coral Gables.

In the State of Florida, laws exist to ensure that the government is open and that the public has access to appropriate information obtained and held by the government. At the same time, the State recognizes that personal information collected by the State should be used only for the purpose for which it is collected. Except as authorized by law, such information will not be disclosed to other persons or organizations. Therefore, it is the policy of the City of Coral Gables that all personal information collected by city government Web site shall be subject to the following principles:

Electronic information - information collected and held electronically shall be afforded the same protection as non-electronic information;

Collection of personal information - the collection of personal information shall be limited to and consistent with the requirements of the government program or activity;

Use of personal information - individuals shall be informed as to why information is being collected and how it will be used;

Disclosure of personal information – subject to Florida Statutes Chapter 119, disclosure of information shall be limited to the purpose for which it was collected unless otherwise authorized by law; when practical and provided by law;

Access to personal information - individuals shall be allowed a reasonable opportunity to obtain access to their personal information and to ensure that it is correct; and

Information Collected and Stored Automatically

If you visit our site to read or download information, such as career opportunities, press releases, etc., we may automatically collect and store only the following information about you:

The name of the domain (for example, "whatevercompany.com" if you use a private Internet access account, or "yourschool.edu" if you are connecting from a university's domain) and IP address (a number that is automatically assigned to your computer when you are using the Internet) from which you access our website;

The type of browser and operating system used to access our site;

The date and time you access our site;

The Internet address of the website from which you linked directly to our site; and

The pages you visit.

This information is primarily collected for statistical analysis. This government computer system uses software programs to create summary statistics, which are used for such purposes as assessing what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.

Information Collected from E-Mail

If you identify yourself by sending an E-mail containing personal information:

You may volunteer to provide us personally-identifying information, for example your mailing address, in an electronic mail message. Before you do so, you should know that the material you submit may be seen by various people. We may enter the information into a database and we may share it with other government agencies. Also, e-mail is not necessarily secure against interception. Information collected in this manner may be used for responding to requests for information as well as other authorized purposes.

Public Disclosure

The City of Coral Gables does not disclose any personal information except when: permission has been granted by the individual; where the information is considered public information under the Florida Law, and is not otherwise protected from disclosure by applicable State or federal laws; or, we are required to do so by law, subpoena, court order or legal process.

Security, Intrusion, and Detection

For site security purposes, and to ensure that this service remains available to all users, all network traffic is monitored in order to identify unauthorized attempts to upload or change information, or otherwise cause damage or conduct criminal activity.

To protect the system from unauthorized use and to ensure that the system is functioning properly, individuals using this computer system are subject to having all of their activities monitored and recorded by personnel authorized to do so by the City of Coral Gables. Anyone using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, system personnel may provide the results of such monitoring to appropriate officials. Unauthorized attempts to upload or change information, or otherwise cause damage to this service, are strictly prohibited and may be punishable under applicable federal law: Under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.

Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular destruction in accordance with State guidelines for records management and retention.

Disclaimer for Hypertext Links

Neither the City of Coral Gables nor its contributors are responsible for the content of any off-site pages that are referenced by or that reference to the City of Coral Gables Home Page. Once you link to another site, you are subject to the privacy policy of the new site. The user specifically acknowledges that neither the City of Coral Gables nor its contributors are responsible for any defamatory, offensive, misleading or illegal conduct of other users, links, or third parties and that the risk of injury from the foregoing rests entirely with the user. Links from the City of Coral Gables Home Page on the World Wide Web to other sites, or from other sites to the City of Coral Gables Home Page, do not constitute an endorsement by the City of Coral Gables. These links are for convenience only. It is the responsibility of the user to evaluate the content and usefulness of information obtained from other sites.

Disclaimer for the City of Coral Gables Information

All information provided by the City of Coral Gables on this Home Page is made available to provide immediate access for the convenience of interested persons. While the City of Coral Gables believes the information to be reliable, human or mechanical error remains a possibility. Therefore, the City of Coral Gables does not guarantee the accuracy, completeness, timeliness, or correct sequencing of the information. Neither the City of Coral Gables, nor any of the sources of the information, shall be responsible for any error or omission, or for the use of, or the results obtained from the use of, this information.

Disclaimer of Endorsement

Reference herein to any specific commercial products, processes, or services by trade name, trademark, manufacturer, or otherwise, does not constitute or imply its endorsement, recommendation, or favoring by the City of Coral Gables.

Cookies

The City of Coral Gables applications and Web pages may use cookies (or programs called "applets") to store information. Cookies are text files stored on your computer to enhance the usability of a particular Web site. They can tell a web site if you have visited before and can pass short bits of information from the Web site back to itself the next time you visit. Any information, including personal information, which you choose to provide at a site may be stored in a cookie. Your Web browser can be configured to refuse cookies or to notify you when a Web site attempts to send you a cookie. Cookie files can also be found and deleted from your computer's hard drive.

Passwords

In certain instances, you will have the opportunity to receive or create a password to access or submit personal information. You should not divulge your password to anyone and the City of Coral Gables will never ask you for your password in an unsolicited phone call or e-mail. When you are finished with those applications that are password protected, you should exit the page.