Timing a competition is much better when you get some help. Either when start & finish are far apart or if you work with ‘timing buddies’ you’d better get some friends on board. In the dashboard you can invite team members to your competition in the ‘Team’ view. Either existing users or new users who you would like to invite to the platform.

When adding an email address which is unknown in the platform, then you can send this person an email invite.When adding an email address which is known in the platform, then you can assign a specific role to this user.Roles can be assigned after team members have been added as well.

Note that not all team members can be removed from the team. If a team member has entered times or scores for participants, then there is a fixed link between the team member and the competition. In this case you can remove all the roles of the user to prevent further access to the competition.

When you’ve read our article on roles & permissions already you might want to dive deeper and learn about advanced permissions as well. In the ‘Advanced Permissions’ section of the dashboard a competition admin can set permissions for timekeepers or judges per time point or judge location. These settings determine what a user can or can not do in the mobile timing app.

Click on ‘Advanced Permissions’ in the top right corner.Location specific permissions for users in the team

Note that when you make changes to a ‘Track’ by adding for instance a split time point or a judge section (or even a single gate in a judge section), then the permissions for these new locations aren’t automatically applied.

After changing a track go to your advanced permissions view and verify that all time or judge locations have permissions applied to a user.

When you -as a competition organiser- add a person to your timing team, or you -as a user- join a competition, then there are some default permissions applied automatically. As a competition admin you can customise these permissions and set roles. Hop over to the dashboard for more fine grained control.

By default two roles are applied:

Admin: for the user who created the competition (access to app & dashboard)

Timekeeper/Judge: for the user who joins a competition (access to app only)

But when you -as a admin- add a user to your team via the dashboard you have the below roles to assign:

Timekeeper

Judge

Timekeeper/Judge

Time Control

Score Control

Admin

Each of the above roles has specific acces rights to the CloudTimer app (as can be seen in the below image) or RaceGorilla dashboard.

The app competition menu with different roles and permissions enabled.

Timekeeper

Has access to the app only. In the app the timekeeper has access to all ‘timepoints’ (start, split, finish). The timekeeper has no specific rights to the dashboard.

Judge

Has access to the app only. The judge can access all ‘judge sections’ in the app but can’t access any timepoints. The judge has no specific rights to the dashboard.

Timekeeper/Judge

Has access to the app only. The timekeeper/judge has access to all timepoints and judge sections in the app. The timekeeper/judge has no specific rights to the dashboard.

Time Control

Has viewing rights to the dashboard and edit rights to Time & Score control page.

Score Control

Has viewing rights to the dashboard and edit rights to Time & Score control page.

The CloudTimer platform has a wide variety of settings in order to configure a competition. We understand that this might be overwhelming at times. Therefore we are writing (work in progress) this article which serves as a comprehensive guide to all possible settings. Don’t hesitate to write us a message in case there are any questions about these settings or if you need help setting up your competition.

The settings are categorised as:

General

Timing

Structure

Categories & Start Groups

Participants

Organisation team

Results & Rankings

General

Name: a general name of your competition

Sport: indication of the type of sport

Type: (test, training, competition) (not available yet)

Date (start & end): date on which the competition takes place

Location (name, city, country, address, gps coordinates): one or multiple locations where the competitions is held, or to indicate start and finish (available on request)

Timezone (not available yet)

Access Code: the access code which other users can use to join the competition for timing or scoring

Tag line (not available yet)

Description: a short description about the competition

Timing

Bluetooth settings

Multi select

Manual input

TimeFormat

Structure (set per round)

Start type: time trial, mass start, wave start

Timepoints & scoring

Number of runs

Score format

Categories & Start Groups

Categories: add, delete

Races (Start Groups): add, delete, update, re-order

Subscription fee

Start wave size

Participants

Subscription (closed/open for logged in users/public)

Subscription open/close date

Upload participants

Organisation team

Add users (timekeeper or judge)

Set permissions

Allow users to join competition

Default user role

Results & Rankings

Via the dashboard it’s now possible to set your own categories. Previously it was only possible to make use of the default categories for a competition or ask us to set this in a custom way for you. Now you can freely add categories to your own liking in the ‘Categories’ view in the dashboard.

It’s not a race for the faint hearted, definitely not considering the temperatures during the first open water swimming race timed on the CloudTimer platform in Scotland. Vigour Events organised ‘Thrilled to be Chilled’; a race over 450m, 1k or for the acclimatised the ‘ice mile’ (a skins/standard swimwear only swim). Participants could enjoy a stunning setting while pushing their boundaries in and safe and controlled environment.

CloudTimer proved to be an ideal timing system for this open water swimming race since the timing system was easily set-up and live results were provided without any extra effort.

The Dutch Triathlon Federation is enthusiastic about the possibilities offered on the CloudTimer platform. The app, with software platform, offers an excellent tool to collaborate between race organisation and volunteers on timing and present live results online. For the organisation of regional races, youth races or club triathlons it’s possible to -with little cost- offer a optimal race experience to the participants. This makes the sport more accessible to a broader public and simplifies organising a race.

The only requirements to organise a CloudTimer triathlon competition, is a group of two to five people with a smartphone (Apple or Android) and sufficient data connection.