4726-1-05
Accessing confidential personal information.

For the purposes of administrative
rules promulgated in accordance with section
1347.15 of the Revised Code, the
following definitions apply:

(A)
"Access" as a
noun means an instance of copying, viewing, or otherwise perceiving whereas
"access" as a verb means to copy, view or otherwise perceive.

(B)
"Acquisition of
a new computer system" means the purchase of a "computer system," as defined in
this rule, that is not a computer system currently in place nor one for which
the acquisition process has been initiated as the effective date of the board
rule addressing requirements in section
1347.15 of the Revised
Code.

(E)
"Confidential personal information" (CPI) has the same
meaning as defined by division (A)(1) of section
1347.15 of the Revised Code and
identified by rules promulgated by the board in accordance with division (B)(3)
of section 1347.15 of the Revised Code that
reference the federal or state statutes or administrative rules that make
personal information maintained by the board confidential.

(F)
"Employee of the
state board" means each employee of a state board regardless of whether he/she
holds an elected or appointed office or position within the state board.
"Employee of the state board" is limited to the specific employing state
board.

(G)
"Incidental contact" means contact with the
information that is secondary or tangential to the primary purpose of the
activity that resulted in the contact.

(K)
"Personal information" has the same meaning as defined
in division (E) of section
1347.01 of the Revised
Code.

(L)
"Personal information system" means a "system" that
"maintains" "personal information" as those terms are defined in section
1347.01 of the Revised Code.
"System" includes manual and computer systems.

(O)
"Routine
information that is maintained for the purpose of internal office
administration, the use of which would not adversely affect a person" as that
phrase is used in division (F) of section
1347.01 of the Revised Code
means personal information relating to the board's employees that is maintained
by the board for administrative and human resource purposes.

(P)
"System" has the
same meaning as defined by division (F) of section
1347.01 of the Revised
Code.

(Q)
"Upgrade" means a substantial redesign of an existing
system for the purpose of providing a substantial amount of new application
functionality, or application modifications that would involve substantial
administrative or fiscal resources to implement, but not include maintenance,
minor updates and patches, or modifications that entail a limited addition of
functionality due to changes in business or legal requirements.