SECURITY CLEARANCE:

SUPERVISORY STATUS:

JOB SUMMARY:

At NSF, you will use your administrative support expertise in an exciting, challenging, and team-oriented environment. You will have the opportunity to use your current skills to help make NSF's vision of the future become reality. NSF also offers a variety of formal and informal learning and development opportunities that you can use to build new skills and advance your career. If you’re seeking variety and challenge in a collegial atmosphere, look no further than NSF!More about NSF.

This position is located in the Directorate for Education and Human Resources (EHR), Division of Human Resources Development (HRD). The mission of EHR is to achieve excellence in U.S. science, technology, engineering and mathematics (STEM) education at all levels and in all settings (both formal and informal) in order to support the development of a diverse and well-prepared workforce of scientists, technicians, engineers, mathematicians and educators and a well-informed citizenry that have access to the ideas and tools of science and engineering. The Division of Human Resource Development (HRD), within the Directorate for Education and Human Resources (EHR), serves as a focal point for NSF's agency-wide commitment to enhancing the quality and excellence of science, technology, engineering, and mathematics (STEM) education and research through broadening participation by historically underrepresented groups - minorities, women, and persons with disabilities. HRD envisions a well-prepared and competitive U.S. workforce of scientists, technologists, engineers, mathematicians, and educators that reflects the diversity of the U.S. population. HRD's mission is to grow the innovative and competitive U.S. STEM workforce that is vital for sustaining and advancing the nation's prosperity by supporting the broader participation and success of individuals currently underrepresented in STEM and the institutions that serve them.

TRAVEL REQUIRED

Not Required

RELOCATION AUTHORIZED

Yes

Relocation expenses may be paid, contingent upon availability of funds.

KEY REQUIREMENTS

DUTIES:

As the Supervisory Management and Program Analyst (Administrative Manager), you will serve as the key member of the management team leading the administrative management of the Division by coordinating and integrating all Division administrative components. As the primary administrative advisor, you will be responsible for the day-to-day operations of administrative functions, including the supervision of a program support team, preparation and management of the Division's financial resources, human resource management, oversight of grant and contract administrative functions, and continuous improvements in the Division's management of program operations. The position requires supervisory skills, analytical skills and the ability to work effectively with professional and technical staff throughout the Foundation, outside organizations, and the general public. The Administrative Manager plays a lead role in identifying needs, and ultimately designing, developing, implementing, and reviewing quality improvement processes and mechanisms. In addition you will also:

Participate in the recruitment and selection processes;

Coordinate and allocate workload for the program support team;

Monitor and track successful completion of work products;

Identify developmental needs and facilitate appropriate training and development opportunities;

Evaluate the work performance of subordinates as well as evaluate the overall program performance of the team and the business processes

Identify, project, and allocate financial and other resources required to provide administrative support; and

Ensure effective communication between Division Directors, Program Directors, and Program Support staff.

QUALIFICATIONS REQUIRED:

To qualify at GS-12, you need to have the following: One year of specialized experience equivalent to GS-11 level including supervising support staff, considering organizational needs, training/development, and position management in recruiting; eliminating/enhancing administrative systems to meet needs; reviewing and consolidating budget estimates; preparing budget justifications; analyzing and forecasting needs; and preparing space layouts & assessing space utilization.

Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

HOW YOU WILL BE EVALUATED:

Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.

Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.” To preview questions please click here.

BENEFITS:

OTHER INFORMATION:

Relocation expenses may be paid, contingent upon availability of funds.

Interagency Career Transition Assistance Program (ICTAP):ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

HOW TO APPLY:

Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. Since the closing date may be driven by the number of applications received, we urge you to submit all required documents as soon as possible. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.

WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

REQUIRED DOCUMENTS:

NOTE: THE AUTOMATED APPLICATION TOOL IDENTIFIES A NUMBER OF DOCUMENTS THAT MUST BE SUBMITTED FOR THIS POSITION BUT ARE NOT ACTUALLY REQUIRED. THE DOCUMENTS DESCRIBED BELOW ARE THE ONLY ONES REQUIRED FOR THIS JOB. ALL OTHER DOCUMENTS LISTED ARE OPTIONAL.

If you are eligible under a special appointing authority (e.g., veterans appointmentauthorities; persons with an intellectual disability, severe physical disability or psychiatric disabilities); or ICTAP/CTAP, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:1. Veteran's Preference Documentation (DD-214 and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)

2. Documentation of Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.

3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

You must submit proof of meeting the basic education requirement described in the QUALIFICATIONS paragraph. Therefore, you should submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. [Include for jobs with positive education requirement only]

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s).