Project, Contract & Procurement Seminars

Procurement and Supply Chain Management Best Practices

Overview:

Introduction

The development and implementation of carefully crafted strategies for the acquisition of all materials, goods, equipment and services has become a critical issue in all organizations wishing to reduce operating cost while improving quality and productivity. This program explores key concepts forming the basis of procurement and supply chain management and moves through leading edge issues that confront organizations today.

This fast paced program is designed for those wanting to develop high performance purchasing and supply chain organizations as we will in this course:

Achieve a thorough understanding of what is the best practice.

Establish the mission, vision, and knowledge needed to successfully implement the processes and methods needed to reach world-class performance.

Provide an overview of the key drivers involved when viewing supply chains from a logistics/demand point of view.

Explain what procurement and supply chain management are fundamentally about so that delegates are able to apply key techniques in controlling cost, time and the movement of goods and materials to customers and users.

Provide practical skills to take back to the workplace to enable delegates to change current methods and activities and work better with all supply chain players

The seminar is split into two modules:

MODULE I - Procurement Best Practices

MODULE II - Logistics & Supply Chain Management

Each module is structured and can be taken as a stand-alone course; however, delegates will maximise their benefits by taking Module 1 and 2 back-to-back as a two-week seminar.

Objectives

Participants attending the program will:

Review the meaning of strategic procurement

Be given examples of best practices in procurement and the supply chain

Review how to obtain best pricing

Be taught how to develop spend analysis

Develop a functional and cross functional view of the supply chain

See that better working with all of the supply chain players pays

Consider Key Performance Indicators (KPI’s)

Training Methodology

Participants will increase competencies through a variety of instructional methods including lecture by experienced practitioners and consultants, exercises, review published articles, and group discussions covering current practices and their relationship to the implementation of new concepts. Additional use will be made of case studies, videos and delegates will receive a comprehensive course manual enabling practical application and reinforcement

Organisational Impact

The organisation will benefit by:

Higher productivity of personnel involved in procurement activities

Better outcomes in transactions with contractors and suppliers

Reduced total cost of materials & services

Better integration between internal functions

Improved contractor/supplier performance

Succeed in improving operations

Personal Impact

Attendees will gain by participation in this program as a result of:

Increased skill sets

A greater ability to lead, plan, and manage the procurement and supply chain process

A greater sense of professionalism and being able to contribute to the organisation

Increased recognition from the organization due to improved personal performance

Be able to understand, recall and apply improvements after the seminar for work based application

Applying best in class practices

SEMINAR OUTLINE

Module I

Logistics & Supply Chain Management

DAY 1

Seeing Procurement as a Dynamic, Interactive System

The System Approach vs. the traditional Functional Approach

What is the goal of Procurement?

Developing the Strategic Procurement Plan

An overview of the procurement process

Procurement as part of the Supply Chain

DAY 2

Developing the Strategic Procurement Decisions

Make/buy decision

Vertical integration

Alliances and partnerships

Inter-company trade

Reciprocity and counter trade

Supplier strategy

The coordination strategy

The Purchasing organisation

DAY 3

Implementing the Tactical Procurement Decisions

Supplier involvement

Value analysis

Quality Assurance

Supplier selection

Supplier rating and ranking

Contract management

IT systems and e-Procurement

Policies and procedures

Staffing the Procurement Department

DAY 4

Dealing with Operational Procurement Decisions

Selecting the most appropriate ordering process

Addressing quality issues

Follow up

Overdue orders

Expediting

The payment process

Reducing the cost of procurement: small value purchase orders

DAY 5

Contingency Procurement Decisions

The different contingency situations

Contingency management

Procurement Performance Measurement

Spend analysis

Total cost of ownership

Supplier performance measurement

Module II

Logistics and Supply Chain Management

DAY 6

Understanding What Logistics and the Supply Chain Are About

Definitions of logistics and Supply Chain management

The interrelations and connections of Buying, Making, Moving, and Selling activities

History and the development

Understanding the Supply Chain dynamics

Supply Chain Operations Reference Models (SCOR)

The Theory of Constraints (TOC)

DAY 7

Key Aspects and Rules of Supply Chain Management

The cost/service balance

Customer service principles

Internal organizational structures

Inventory principles

Lead times throughout the supply chain

Adding value

Production options/changes

Trade off opportunities

DAY 8

The Benefits of Adopting a Supply Chain Approach And Appreciating The Changes Needed To Traditional Ways