Town of Huntertown - Meeting Minutes

Special Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
January 8, 2016 – 6:00 pm
Huntertown Town Hall

A Special Utility Service Board Meeting was held at the Town Hall on
Friday, January 6, 2016 at 6:00 p.m. Attendees: Louis Zimmer, John Widmann,
and Pat Freck. Also present: Attorney David Hawk, and Derek Frederickson,
Engineering Resources. There was 1 reporter.

Louie Zimmer called the
meeting to order with the Pledge of Allegiance.

Louie Zimmer made a motion to
approve December 21, 2015 and January 4, 2016 Water and Sewer Claims. Motion
carried.

Louie Zimmer made a motion to adopt Resolution No. 16-001,
John Widmann seconded. Resolution to the Huntertown Town Council Requesting
Authority to Waive Wastewater Area Connection Fees.. Motion carried.

Louie Zimmer made a motion to adopt Resolution No. 16-002, John Widmann
seconded. Motion carried. Resolution to Contract With Engineering Services
for the Operation of Huntertown Utilities. Motion carried.

Louie
Zimmer made a motion to adopt Resolution No. 16-003, John Widmann seconded.
Resolution to Contract with Attorney for Huntertown Utilities. Motion
carried.

John Widmann made a motion to release the 2nd lowest bid
bond for the WWTP, Louie Zimmer seconded. Motion carried.

REPORTS

Derek Frederickson 1) WWTP: The low
bidders for both construction contracts have agreed to extend their bid
proposals an additional 60 days. 2) A request was made to
release the second low bidders from their bid bond. A motion was made by
Louie, second by John. Motion carried. 3) Flow equalization:
The SRF has agreed to roll the eligible portions of the Flow Equalization
Project into the loan for the WWTP. In order to qualify, a wage audit is
needed. Proposals were presented to the USB for wage administration services
to cover both the audit requirements for flow equalization, and the WWTP to
assure compliance with Davis Bacon Wages. John motioned to approve NIRCC,
which was seconded by Louie. Motion carried. 4) Flow
Equalization: A request to issue substantial completion for contract 1B R.E.
Crosby. The contractor has agreed to pay liquidated damages totaling $80,000
and offer a 5 year warranty on the concrete. The contractor has stated that
there will be no more change order requests. Final completion is expected in
the month of February. Louie motioned to approve substantial completion,
John seconded. Motion carried. 5) Flow Equalization:
Allowance authorizations 3 (for $510) and 5 (for $179) were presented for
approval to contract 1B. Motion was made by Louie to approve, seconded by
John. Motion carried. 6) Update on new projects: The
following developments are interested in sewer service, and will be coming
to the Town with a request for waivers of the Fort Wayne Area Connection fee
in the future: Towne Square Section 8, and Yellow apartments.