Control collaborative workflows

Get control of access, workflow and integration

Fully customizable automated proof routing

Aproove proof routing lets you define process steps, the team, including guests, and their roles and tasks. This lets you design a structured workflow of the process that you want the team to follow. Proof routing workflows are editable, can be saved as a template for reuse and even shared.

Versions with advanced automation tools enable trigger events to automatically initiate any next actions that you have pre-defined. For example, if your document has been reviewed and refined by the creative team, it can automatically request a client review. Or, if your document has been approved by a client, it can automatically trigger implementation.

Management features can be dynamically altered according to project State and other triggers. For example, the complete life cycle of original files can be easily managed. Tasks like archival, deletion when obsolete, file moves or copies to the right folder when approved or rejected, can all be easily automated.

Similarly, collaboration around the project can be managed automatically. Triggers can be dynamic Aproove events such as approval, shared approval, or user feedback from a task. They can also be scheduled events based on start date or due date.

Control access and workflow tasks

Aproove provides a flat plan view which supports section management inside each project. This controls access inside a job for grouping pages or assets, or restricting access to part of a brochure, for example. This includes Read/Write, Read only, No Access or Hidden. You could simply display pages grouped in specific ways, such as chapter, forms, TOC, and so on.

This is a powerful tool to manage complex approval/annotation processes across large-scale publications with many pages and users. The setup is done in seconds using a simple drag and drop action.

Easy upload and integration with existing workflows and systems

Files may be uploaded into Aproove in multiple ways. There is the simplicity of drag and drop in the browser. Or for high productivity pre-press and reprographics environments a more advanced system provides automation using hot folders, enabling Aproove to integrate and work closely with other production systems.

Some of the Aprooving clients

L'Oréal luxe division has chosen Aproove to cut their operating cost in all their collaboration with their external retouching agencies. Yves Saint Laurent beauté was the first L'Oréal brand to be equiped with a full Aproove solution in December 2013. All their exchanges, uploads, reviews, approvals, content proofing and file distribution with their suppliers and subsidiaries are now handled using Aproove with a massive time saving, total security and comfort. Retouching operations from suppliers where requiring between 24 to 48 hours in the past. Using Aproove, all those operations including certified hardcopy color proofing delivery are now done in real time and does not require anymore carrier with the remote contract proofing option.

"We began using Aproove in our European operations [in 2013], with great success...It reduced the number of physical proofing cycles dramatically, with a resulting drop in paper costs and total time spent on proofing...our earlier process of downloading and distributing PDFs was costly and time consuming, but Aproove has solved this...Aproove is truly innovative."

Staples Europe has tightly integrated Aproove in their internal marketing collaboration workflow with more than 350 registered users and hundreds of guests involved in review and approval, all on the fly from all their Business units in all European countries. Aproove Architecture and its very low hardware footprint has helped Staples to run the whole solution on a single instance Aproove server running on a 2 core virtual machine. The 26 languages of Staples's catalogs and big books production are all done through Aproove from briefing to final approval print. This represent 100.000+ created pages per year. Staples also review all their Web site content through image workflows inside Aproove.

Marco VAN DIJK - Project and System Operations Manager at Staples

Macy's NY has chosen Aproove solution for managing all their picture retouching collaboration task between all marketing teams and the retouching/designer team. Aproove unique technology on displaying accurate High Resolution picture in any colorspace on any device has made a huge difference compared to competition. The low hardware footprint ensure very fast operation even with huge pictures and many concurrent users. The all picture retouching team (more than 30 operators) are happy Aproove users since 2012 and involve anyone at Macy's out of 15.000 users through the Aproove Active directory connector

"...With files centrally located, we’re able to streamline the workflow by eliminating back & forth for reviews. By eliminating & reducing file circulation among the reviewers. The greatest features of the application are version control and the invite feature which also management to Invite non account users into to workflow process."

Hudson Bay Company is located in Canada. They have more than 450 concurrent users and more than 2100 active users through invites in their Aproove solution installed in 2013 providing online proofing and online approval state of the art features into their marketing workflow.