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Scott lets public open his email box at new website

TALLAHASSEE -- Gov. Rick Scott, once so wary of the state’s public records law that he refrained from creating a state email account, launched a new open records program Thursday designed to give the public access to his emails and those of his 11 top staff members.

Dubbed “Project Sunburst,” the unprecedented initiative will provide faster access to email communications involving the governor’s key advisors. But while the system offers easier access to public records, it does not include access to text messages sent via smart phone or direct messages using outside sites, such as Facebook or Twitter.

State officials are required to retain those records independently and it is up to the public to request copies.

“This is a big step forward for transparency,” said Scott at a news conference.

Transparency has been an issue for Scott since his 2010 transition into office. His staff destroyed emails that were public record and communicated extensively using private email accounts. Scott then stayed away from using an email account until eight months into office.

The governor blamed the destroyed emails on a private company that hosted the email accounts for his gubernatorial campaign. A law enforcement investigation into the lost emails is still pending.

The executive staff who will be turning over their emails include the governor, lieutenant governor, their chiefs of staff, deputy chiefs of staff and communications officials. Their emails comprise 80 percent of the public records requests sought by the public.

The emails will be posted daily on a read-only viewer on www.flgov.com/sunburst. The domain and password are "sunburst." Emails must be posted within seven days of receipt or creation, unless they are deemed exempt from the public records law, and the goal is to push emails online within 24 hours.

"As always, the devil is in the details,’’ said Barbara Petersen, director of the First Amendment Foundation whose organization spent $5,000 trying to get the emails of the governor’s top staff when Scott first came into office. "But providing real time access to email is a very positive and proactive step."

Project Sunburst was the brainchild of Scott’s chief of staff Steve MacNamara, a communications professor and former lobbyist who joined Scott’s office in July.

“We all know from Day One that everyone is going to be asking for email,’’ MacNamara said Thursday. “I don’t think it’s going to change anything really.”

The emails released Thursday include correspondence from the 12 state officials since Monday at noon. In them were routine reports, schedules and meeting request and oddities -- such as a lengthy, rambling message written in all caps from a citizen.

One email addressed to MacNamara was from Orlando candidate for state House, Matthew Falconer, He suggested he could help the governor with the Hispanic vote. MacNamara responded: “Thx, Matt. I’ll pass this along.”

Even the media, and the often-secret developing stories of reporters, became part of the new online record.

New York Times national correspondent Serge Kovaleski, for example, got into a lengthy heated exchange with Scott’s communications director, Brian Burgess, Wednesday over a story about the prosecutor who recused himself in the George Zimmerman case.

“Before you berate my staff, perhaps you should get your facts straight before seeking answers to questions predicated on false assumptions,’’ Burgess wrote. He suggested Kovaleski had wrongly said the prosecutor had been “pulled off the case.”

“Perhaps your staff should act more responsibly,’’ Kovaleski responded. They exchanged several more testy emails after that.

Scott said he didn’t believe the new system would have a chilling effect on communications or persuade critical communications over controversial issues to be driven underground.

“You still have the opportunity to do open records requests,’’ he said. “I think we’re doing the right thing.”

Peterson said that under the current system most staff members already shield their communications from public record.