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https://fosdem.org/«FOSDEM is a free event that offers open source communities a place to meet, share ideas and collaborate.
It is renowned for being highly developer-oriented and brings together 5000+ geeks from all over the world.»
Jyhem has attended for 5 years in a row and confirms that it's huge, it's chaotic, it's fun, and well worth attending.
Most of everything is in English.

Where

TikiHouse

An airbnb for us Tiki people is booked from the Friday 2nd to Thursday 8th for 5 people... a few more can be fitted in for extra cost, so if there are enough people we'll been TikiHouse2 to be organised.

The TikiHouse is just south of the park next to the university, approximately here, contact me or anyone else staying for the exact address

What

Joint stand application together with wikis-oriented communities

XWiki, DokuWiki and Foswiki

The Tiki community would like to send a joint application for a booth together with other wikis-oriented communities, like we did very successfully last year and the year before Fosdem2016Fosdem2017 with the Xwiki community and the DokuWiki community.

The reasons are:

it is important and it is required to have at least 2 people on the booth. We plan to be about 6 but there are a lot of conferences and booths we want to see, too.

There is a lot of competition for booths so a joint application has more chances of being accepted.

The more, the merrier. After all, we also travel to Brussels in order to meet people.

Current status

Jean-Marc Libs (Jyhem) has contacted the XWiki, the DokuWiki and the MediaWiki communities.
Anyone else I should contact?

Wikis are essential tools for online collaboration, open knowledge and
free software. They are everywhere: from the mainstream Wikipedia to a
myriad of public, academic and corporate knowledge bases and personal sites.

We would like to present on a common stand a sample of the Wiki ecosystem, and demonstrate different examples of how wikis can expand into highly versatile software which can power whole intranets or online groupwares.

Tiki Wiki CMS Groupware (Tiki) is the Free / Libre / Open Source Web Application Platform with the most built-in features. Whatever you can imagine doing in a browser window, chances are Tiki does it.

XWiki : XWiki Enterprise is an Open Source professional wiki with enterprise features such as Blog, strong rights management, LDAP authentication, PDF export, full skining and more. It also includes an advanced Form and scripting engine making it a development environment for data-based applications. It has powerful extensibility features such as scripting in pages, plugins and a highly modular architecture.

Foswiki : Foswiki is a web-based Open Source wiki system and application platform which is used as central knowledge base in companies. Foswiki is used world wide by a wide user base among which are 1&1 Internet Inc, Telekom, Intel, Motorola, Hapag Lloyd, Hewlett Packard and many more.

This is a great opportunity for Fosdem attendees to discuss how to choose a community they would like to join or a software they would like to use based on their actual needs.

This is a nice change from stands where only one software is really well-understood and promoted.

Number of tables: 2

Primary contact: Jyhem
Submitter's affinity to the project(s):

I have been a Tiki developper for more than 10 years.
I am a member of the Tiki Admin Group.

I have been Coordinator of last 2 year's "Wikis and CMS" stand with Ludovic.
I have attended many events jointly with other open-source Wikis in Berlin, Strasbourg, Brussels.
I have been Coordinator of the Wikis devroom in Fosdem 2014 together with XWiki and mediawiki. Ludovic was there.
I have been local responsible of RMLL 2011 (Rencontres Mondiales du Logiciel Libre) in Strasbourg where I also held a Wikis stand together with the dokuwiki people.

Both contacts and other supporting people have a lot of experience with how things are done at Fosdem. We have attended lots of times and we have jointly been responsible for last 2 year's "Wikis and CMS" stand and also the Wikis devroom during Fosdem 2014, and we have given talks.
Also, last 2 years' stands were very successful for both us and the public and we stayed until Sunday evening to help clean up and fold tables and chairs.

Since there will be 4 projects, we would need 2 tables because we expect to have more piles of varied goodies and more than one presentation screen.
If it is not too much work for the organizers, having 4 chairs instead of 2 would be much appreciated.

Submitted: 2017-10-27

Submission successful

Thank you for submitting your proposal for FOSDEM 2018.

You should receive a confirmation email soon. If you don't, please contact stands at fosdem.org. Your proposal will be reviewed and we will inform you if it is accepted or not via email by the 20th of November 2017.

I got the email:

Stand Request for FOSDEM 2018

We acknowledge that we have received your request for the following stand.
After we review all stands requests, we will inform you accordingly via email.
… (a recap of the above))…

Reminder of what having a stand implies

FOSDEM offers open source and free software projects the opportunity to display their work during the event. At its stand, a project can share information, demo software, sell merchandise, give away goodies, and so on, and personally interact with the visitors.
What we offer

one 180x80cm table, positioned in one of the buildings with developer rooms, for the entire duration of the conference. A second table is possible in a few cases, but the pressure on space means this is becoming increasingly rare and needs strong justification. Joint submissions that share a table between related projects will be favoured in the selection process.

two chairs per table

one power socket type C/E (if you require adapters or additional sockets, please bring them yourself)

By applying for a stand you are making a commitment to have at least two people present at the stand throughout the event and to clean up the immediate area around your stand at the end and take any rubbish to the designated bins.

Stand organisation

Since we are 4 projects and there is only one table (!) and CiviCRM have one table beside ours, we are currently discussing how we could share space in a way everybody likes.

@Jean-Marc: we need two chairs and space for a laptop with external monitor. Behind us we will have one roll-up banner. As you know, that will take up most of the space of our booth. Nevertheless, I guess with respect for each other's project and some common sense, we will find a win-win solution.
Can you discuss this with your wiki colleagues? Then we can Skype about it.

@Alasdair: is an extra table possible?

Kind regards,

Alain

After some mails and phone calls, I feel we could make it with the following arrangement:

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