This special meeting was called to discuss the insurance
requirements for the Thurston High Heritage Association while using the Village
of Thurston Municipal Building.

JoAnn asked who wanted to start.Ernie spoke up by saying the Thurston High
Heritage Association (from here on referred to as the “Association”) is not a
business, as referred to in her letter dated May 15, 2002.April said the Association is not a public
entity.

Several minutes of discussion continued.Basically, April explained that the
Association is not a part of the Village of Thurston.The members from the Association
disagreed.April explained that the
Council of the Village of Thurston would have to make a resolution accepting
the museum as Village property.The
Council would also need to enact a resolution duly authorizing the Association
members as volunteers for the Village of Thurston.If those steps are followed, the museum can
be covered under the Village’s Insurance policy at an additional charge (estimated
around $1,000 annually).

The downside to this would be that the Village would be in
control of the Museum, and not in the control of the Association.Some reservations regarding this were
shared.

Until that happens, the Association would have to carry it’s
own liability insurance if they want to continue to bring people into the
building.The Association is planning on
having an open-door event on June 8th.It has been advertised in the papers.April said the Association would have to
provide the Mayor a Certificate of Insurance for proof of insurance.She will then fax it to April who will review
it.Member of the Association said it
would be very difficult to get the required coverage in time for the June 8th
event.

Mary made a motion that the Thurston High Heritage
Association must have an insurance certificate to the Village by June 5th
in order to hold their special event on June 8th.JT Second.Roll Call Vote:

Robert –
Yes

Nona – Yes

Mary – Yes

Roger – Yes

Warren –
Yes

JT – Yes

JT made a motion that a monthly schedule of special Thurston
High Heritage Association events is to be submitted to Council for
approval.Mary second.All yea.

April said that a minimum of $250,000 coverage is needed by
the Association, but try to get $300,000 or more, depending on cost.