Asiabizservices Discusses On the Importance of a Company Secretary Role

Before the board meeting or annual general meeting is held, directors, shareholders, and any other individual instrumental to such meetings shall be notified and coordinated by the company secretary to ensure success and complete attendance.

A company registered as a private limited in Singapore must appoint a company secretary within six months following its incorporation. Among the eligibility requirements are a local residence and knowledge on Singapore Company Act. By virtue of an Employment, Entrepreneur or Dependant pass, a foreign individual may take the company secretary position.

Asiabizservices is company dedicated to providing corporate services such as chartered or Singapore company secretarial services to companies, whether foreign or local. A senior business consultant of Asiabizservices claims that pursuant to section 171 of Company Act of Singapore, companies must appoint a company secretary as part of its formation requirements, to handle on-going compliance matters.

“Secretaries are treated as an officer of a company,” Asiabizservices begins the discussion on the importance of a company secretary, “his or her name is registered on the company records submitted to ACRA.” ACRA is the national regulating body of business organizations and public accountants in Singapore.

The overall responsibilities of company secretaries are within the range of correspondence and coordination. They are expected to maintain the communication line among shareholders and managing directors.

In case there are changes in the particulars of the company itself, its directors and shareholders, ACRA must be notified by the secretary. Examples of changes may be trivial—such as a change of residential address of company members and directors and local address of the company—to major matters like transfer of share ownership and change of directors.

ACRA shall be updated too on activities like appointments or resignation or deaths, issuance of shares, adoption or alteration or revocation of company’s constitution and by-laws, removal of an officer from office in accordance with its constitution, and annual returns.

Before the board meeting or annual general meeting is held, directors, shareholders, and any other individual instrumental to such meetings shall be notified and coordinated by the company secretary to ensure success and complete attendance.

“Minutes of the meetings and records of attendance per meeting must be taken by the secretary as well,” Asiabizservices continues with its elaboration, “there shall be a separate record of minutes of the meeting with shareholders and another with directors.”

Should companies avail the chartered secretarial or company secretarial services of Asiabizservices, Asiabizservices adds they can “expect for a designation of a qualified secretary whose name shall appear on ACRA records.”

About the publisher:

Since its inception, Asiabizservices assists foreign entrepreneurs establish a company in Singapore. Among its specializations are corporate services, accounting services and nominee services.

Asiabizservices does not waver in its goal to establish its reputation in the industry by helping investors register a company in Singapore. Such efforts pay off as the company is among the prestigious corporate solutions providers in Singapore.

Among its specializations are forming a Singapore company registration, whether as a sole proprietorship, private limited, limited liability partnership; offshore company formation, incorporation of foreign companies either as a branch or subsidiary office, and accounting services including payroll preparation.