4 Drivers License Data CORE Oklahoma__________________________________________________Drivers License DataDeveloping an interface to load in existing data from legacy systemsWorking on a file to send to DPSHCM Team working with Agencies to load the DL Numbers data from their legacy applications.We will also develop a process to send a request to DPS to verify the status of the licenses we track in HCM. Not all employees DL Numbers will be populated, just the agencies that decide they require the tracking functionality and identify the employees.HCM Team will address the issue of Proof of Liability

5 CORE Oklahoma __________________________________________________This is where the information will be stored in the HCM system under Personal Information.

6 Benefit Record Number Benefit Record Number must match Empl Rcd#CORE Oklahoma__________________________________________________Benefit Record NumberBenefit Record Number must match Empl Rcd#Errors on Concurrent Jobs may affect other agenciesBenefit Record Number will now default to Empl Rcd#Benefit Record Number must match Empl Rcd NumberErrors on Concurrent Jobs may affect other agenciesBenefit Record Number will now default to Empl Rcd NumberThe system used to always default the benefit record number to 0, so if you forgot to change the number on a concurrent job, you could affect another agency’s payroll. Now you will not need to remember to make the numbers match. The system will automatically populate the correct number.

8 Agencies with Department 0000000 PinsCORE Oklahoma__________________________________________________Agencies with Department PinsThis screen reflects the agencies that still have Department associated with pin numbers.To correct use the following:Navigation: Organization Development > Position Management > Add/Update Position InformationChange the Department Number to a Valid DepartmentClick Save

13 Key Facts for Total CompensationReports are for 2010 Employment of a currently active employee. New Hires after December 31, 2010 will not receive a statement.Benefits Coordinators for each agency will receive the printed statements beginning April 15th from EBC by interagency mail.If you have not received your Total Compensation Statements by April 25th , call your benefits coordinator who can verify receipt (or not) and then call EBC if it is missing.Employees may retrieve their personal statement by April 18th by signing on to BAS and selecting Reports> Reprint Total Compensation ReportSurvey available by signing on to BAS and selecting the Survey from the middle of the page (Note box). In addition, a paper copy of the survey will be available for employees through their Benefits Coordinator by April 18th, 2011.

14 Employees Benefits Council - Home Page How to Fill out the Employee Survey or Reprint your Statement

15 BAS Employee Page (Once signed on you can select …)Employee Page with SurveyReports>Reprint Total Comp. Stmt.

19 ELM Update External Learners CORE Oklahoma__________________________________________________ELM UpdateExternal LearnersELM to only service a small population of External LearnersAMANDA Project will handle large populations of External Learners serviced by the StateLicensing, Certifications, etcBrett Johnsonor

20 PeopleSoft System IntegrationCORE Oklahoma__________________________________________________PeopleSoft System IntegrationWhat is it?

21 System Integration CORE Oklahoma__________________________________________________System IntegrationThis screen shot reflects the System Integration between the HCM system to the following applications:CRM – Help DeskFIN – FinancialsELM – Enterprise Learning ManagementAgency – Interfaces into PeopleSoftAgile Assets – ODOT Time tracking system for Phase II implementationHCM populates personal information to the other applications: i.e., name changes, business addresses, business phone numbers, direct deposit for travel checks

23 - No more duplicate entry - Reduces the error rate CORE Oklahoma__________________________________________________System IntegrationHow is it changing the way we do business?- No more duplicate entry- Reduces the error rate- Provides more accurate reporting- Allows for time to do other tasks

24 What is the role of CORE? CORE Oklahoma__________________________________________________What is the role of CORE?Maintain software functionalityPartner with OPM, DCS, etc. to develop Business Processes applying State Laws & Rules to PeopleSoft SystemsUpgrade and Implement new software servicesSupport Agency Business ProfessionalsConduct independent enhancement projects with agenciesEvaluate Business Processes for agencies

26 What is the process for getting new services?CORE OklahomaWhat is the process for getting new services?Log a Helpdesk case at (405) or .You will be contacted and a demo will be set up for your agency.A Business Process Analysis (BPA) session will be conducted.Evaluation and planning occur between OSF and agency.Your application environment or service is built.User Acceptance Testing (UAT) occurs.When business processes are proven and testing is completed, then agency is ready to Go-Live with the new service.

27 Travel Checks & Direct Deposit NoticeCORE OklahomaTravel Checks & Direct Deposit NoticeName & Direct Deposit Info vs Business AddressesName & Bank Info Flows to Financials automatically (System Integration functionality)Business Address is captured in HCM, then published to FIN through a processCurrenty in the process of capturing all addresses in HCM, since they were populated for the ELM OPM classesTravel check recipients are now receiving notifications when their check have been processed through Accounts PayableSince travel check recipients are now receiving notifications when their check have been processed through Accounts PayableThe HCM Team is asking the agencies to validate the Business addresses designated as preferred in HCM.HCM has found incorrect business addresses that were loaded and the wrong person is receiving the deposit notification

29 Payroll Enhancements Users Locked out of System from 9 PM to 1 AMCORE Oklahoma__________________________________________________Payroll EnhancementsUsers Locked out of System from 9 PM to 1 AMBar Coding to be Added to Garnishment LettersA new report was added to the Longevity Process that will show any employee on paid leave status that may need to be paid LongevityBar Coding to be added to production in the near future.

31 Payroll Tips Check Issue Date on Paysheets that are manually createdCORE Oklahoma__________________________________________________Payroll TipsCheck Issue Date on Paysheets that are manually createdEarned Income Credit on Tax Data PageEarned Income Credit on Tax Data PageEarned Income Credit Tax box has been grayed outHCM Team has cleaned up the data, (even the terminated employees)

33 CORE Oklahoma__________________________________________________New Payroll ChangesPeopleSoft Tax Update 11-B has been tested and will in Production on April 23, 2011Work has been started on Centralizing Child Support Payments for the State of OklahomaAccounts Payable check will auto generateTesting has started on the FY12 Combo Code change over – watch for changesWork has been started on Centralizing Child Support Payments for the State of Oklahoma Accounts Payable checks

34 Next HCM Forum CORE Oklahoma Wednesday, June 15th, 2011Suggestions for Topics?None were receivedPlease submit a Help Desk Case and the Team will address topic in the next HCM ForumSuggestions for Topics?None were receivedPlease submit a Help Desk Case and the Team will address topic in the next HCM Forum