The Huntsville Track Club held an executive
board meeting on Wednesday July 24, 2013 at El Olmeca.Eric opened the meeting at 6:45pm.The following topics were discussed:

The board discussed the headphone policy.This has been a topic for many years.Eric proposed and Suzanne seconded a motion
to strongly discourage headphone usage in all track club events.If an individual race director (RD) would
like to ban headphones for their race, they are to work with the board on how
to do that.The board feels it important
to keep consistency between all events as much as possible.The vote was 7 for and 1 against.The motion passed.

Conrad Meyer is stepping down as RD of
the UAH 10K.Eric made a motion to appoint
Ronnie Nelson as the new RD.The motion
passed unanimously.There was a brief discussion
on moving to course back to the old location which would start at Spragins Hall.Eric
will bring this up with Ronnie.

Karen shared with the board plans to
have Huntsville City Mayor Tommy Battle speak at our next general meeting.The board agreed this was a great idea.Both the board and the Mayor would like to discuss
the Healthy Huntsville initiative and how the HTC and City can work together on
this. The board would also like to share with the mayor how much revenue our
races bring into the city.Karen will
work to set up a meeting time.

The board discussed doing a survey with
the general membership.Questions under
consideration would include: What are you favorite races, what do you want to
see in the website and any changes to existing races.The goal would be to keep number of questions
to 10.The board will continue to work
on this idea.

Suzanne and Eric met with Don Dukemineer and Van Brown of the Huntsville Convention and
Visitors Bureau (CVB).From this
meeting, Suzanne is now working with more hotels in the city so that we can
show the CVB how much money is being generated by the marathon.She is also working to make a “CityPass”
available to visitors for the marathon.This would provide discounted entry to city attractions such as the
Space and RocketCenter,
EarlyWorksMuseum, and ConstitutionVillage.

Suzanne proposed having three charities
for the 2013 marathon.They are Land
Trust of Huntsville, Habitat for Humanity, and National Children’s Advocacy
Center (NCAC) The vote was unanimous and the motion passed.

Jill from Fleet Feet would like to lead
the Kid’s Marathon in conjunction with the
Rocket City Marathon.This would involve
having kids run miles throughout the fall at their school.They would need to record 25 miles before the
marathon.Then on the day of RocketCity,
the kids would run 1.2 miles, possibly around Big SpringPark,
to finish their marathon.The board
voted and approved to support this effort.The board is currently working with Jill to finalize the details.The program would kick off in conjunction
with the Autumn Chase event in September.

Suzanne gave an update from Cotton Row:

·Candace Burke
and Rick Doke are going to work on contracts for
vendors at the Cotton Row and Marathon
expos.We will tailor the language
similar to how Mercedes Marathon currently does this.

·Finances are not
complete but it appears that the race made approximately $50K this year.

·The board will
research making a donation to HEMSI.The
board isn’t sure if HEMSI is set up to accept donations that would directly go
to the local group.HEMSI is a long time
supporter of the HTC and the board would like to show our appreciation.

·Dink proposed
giving $5K or $10K to anyone setting the course record.This could be a way to attract more top runners
and also get more publicity.This was discussed
but no action taken.

Next topic was conflicting events on
same weekend.A proposal was made to put
in writing that the HTC will not support races on the same weekend and holidays
as an HTC race.Suzanne seconded the
motion and all approved.

Jim gave an update of the new chip timing
system.A discussion was made of how
much to charge non-HTC races for using the system. (The system would only be
rented if Jim or Carl were timing a race).Jim will look at what others are charging for this service and report
back to the board.

The last topic was HTC
scholarships.Jacob Fuller was awarded a
scholarship previously but is transferring schools.His previous school could not accept the scholarship
but the new school can.The discussion
focused on if the club could still give Jacob a scholarship since it was initially
not used.Joey was given an action to go
back in the minutes to see what the board had originally offered, but the board
agreed that since he was originally awarded a 4-year scholarship, he would be
eligible for any remaining years he had.It is believed that this is 1 or 2 years remaining.