Information

OTTAWA — The national spy service saw little risk to the personal privacy of Canadians in a self-penned evaluation of its secret data-crunching centre — a shadowy program now at the centre of intense controversy, newly released documents show.

It highlighted six “low risk” issues of “lesser magnitude” concerning the use, accuracy, retention, disposal and safeguarding of personal information.

Federal agencies are supposed to carry out such assessments when introducing a program with possible privacy implications.

The Canadian Press obtained a heavily censored version of the classified CSIS document through an Access to Information request.

In November, Federal Court Justice Simon Noel said CSIS violated the law by keeping electronic data about people who were not actually under investigation. His pointed ruling said the spy service should not have kept the information because it was not directly related to threats to the security of Canada.

The privacy impact assessment drafted years earlier said CSIS would manage the “low” risks related to use and retention of the data by following established standards and procedures.

CSIS processed the information — known as metadata — beginning in 2006 through its analysis centre to identify patterns of movement, communication, behaviours, significant trends and links that are otherwise not discernable.

Metadata is information associated with a communication, such as a telephone number or email address, but not the message itself.

The office of federal privacy commissioner Daniel Therrien says metadata must be handled with care because it can reveal medical conditions, religious beliefs and sexual orientation, among other personal traits.

Privacy watchdogs from across the country recently said Canada’s spy agencies should destroy the data trails of innocent people they collect incidentally during terrorism investigations, once the actual targets have been cleared of suspicion.

Noel’s court ruling meant metadata could be kept and used by CSIS only if the information was related to a specific threat to Canadian security or if it was of use to an investigation, prosecution, national defence or foreign affairs.

However, the matter is under review as part of a broad federal examination of national security policy.

Public Safety Minister Ralph Goodale, the cabinet member responsible for CSIS, told MPs at a House of Commons committee in December he was weighing views on whether CSIS should be allowed to retain and use such information.

CSIS director Michel Coulombe testified that he hoped the spy service would be in a position within about six months to decide what to do with the associated metadata collected over the 10-year period.

The 2010 privacy impact assessment said that while CSIS believes in openness and transparency, due to the “extreme sensitivity” of the data analysis centre’s work, “it is not possible to communicate about that work to the public.”

The assessment said it was a “snapshot in time and scope” of the analysis centre’s “capacity building phase.”

Technology has continued to advance in the last seven years, but not in a way that suggests the “low” risk would have been elevated, said CSIS spokeswoman Tahera Mufti.

The spy service has not updated the privacy assessment. However, it will do so in light of the data analysis centre’s evolution and the court proceedings, Mufti added.

“The exploitation of data remains a key capability that enhances CSIS’ ability to effectively investigate threats to the security of Canada,” she said.

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