For full scholarship description, scholarship application contacts and other requirements - Area Manager

Data Assistant - FFA Project

Required Experience

3 years working experience in implementing and monitoring donor funded projec

Duties and Responsibilities of Data Assistant

Design, develop and implement the database at field level for storing, sharing and analyzing data in all areas of the projects’ undertakings.

Work with the Project Officers and Field Officers to check and verify data relating to all project activities, and develop suitable monitoring and reporting tools.

Coordinating and supervising methodologies of data collection and verification through the use of computer applications like word processing, spread sheet analysis, access programs among other utilities.

Ensure information on food distribution, Non-Food Items distribution and work norms achieved is keyed in for reporting purposes.

Monthly, quarterly and annual reporting of all the project activities according to established procedures.

Process and distribute a variety of reports including minutes, monthly and annual reports to their respective respondents as required.

Handle data processing operation relating to specific or multiple projects and general maintenance of the database which entails compiling, sorting and verifying accuracy of data entered by comparing with source documents and making the necessary adjustments.

Provision of IT support which entails advising on the operations and maintenance of computer hardware and software.

Develops and maintains relevant databases and filing systems for optimal management of project information and contacts.

Contribute to the project monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets and reports in accordance to project needs.

Work in conjunction with the Logistics officer and Office Assistant to provide administrative support to the Project Staff.

Perform any other duties assigned by the immediate supervisor.

For full scholarship description, scholarship application contacts and other requirements - Area Manager

3 years working experience in designing, implementing and monitoring donor funded projects

Duties and Responsibilities

Mobilize communities and support in the identification of FFA projects, Generation of site specific proposals and in the implementation of FFA Projects through close supervision and monitoring.

Supervise community based Targeting, Identification, Registration and Distribution processes according to CBTD and FFA guidelines and Ensure a gender responsive distribution system where Women/Girls’ have direct access to their entitlements.

Provide feedback on work norm achievements and constraints encountered during FFA projects implementation and make recommendations and suggestions on a monthly basis.

Facilitate meetings with Relief and Asset Management Committees /Project Committee and Beneficiaries and keep records of such meetings.

Continuously update and maintain all Beneficiary Documents and Records in close collaboration with Relief and Asset Management Committees / Project Committees, Data Assistant and Logistician at the Sites and Cluster Offices.

Prepare and submit accurate and timely monthly, Quarterly and Annual monitoring report on FFA projects, Food and Non-Food Items distribution and collect relevant data at field level for onward discussion with the Project Officers to generate recommendations/ suggestions.

Train communities on use of appropriate rain water harvesting technologies for assets creation, Asset Ownership and Sustainability.

Resolve conflicts and disagreements as they arise during project implementation with the assistance of Relief and Asset Management Committees and local administrative structures..

Liaise with other implementing partners, government line ministries and community stakeholders in the implementation of the Food for Assets projects.

Promote voice of children and youth in implementation of the projects by upholding child protection policy.

Provide WFP and NDMA with food distribution plans and advice WFP field officers of any changes on distribution days / timing.

Resolve Conflicts and / disagreements as they arise during project implementation and inform WFP, the CSG and NDMA on issues of political interference in WFP/ GOK supported programs

Fully share all relevant joint monitoring findings and the implementation status of joint recommendations to the CSG, WFP and NDMA.

Jointly conduct monitoring of project activities with WFG, CSG and the County FFA Coordinator to ensure the timely implementation of recommendations from the joint monitoring team.

Establish and maintain good working relationships with the relevant Government line ministries and departments at Sub-County/ Division levels with National and international NGOs, community based leaders and other community structures.

Assist in organizing donor and VIP missions to FFA Field sites

Supervise the efficient distribution of food and Non-food items at Field sites and ensure proper distribution of entitlements. Verify that appropriate entitlements are distributed and provide feedback to the Project Coordinator

Assist in conducting regular meetings with local administration and implementation partners on issues relevant to the implementation of FFA Projects

Develop operation movement plans, work plans and reports on the assigned Sub-Counties

Undertake capacity building initiatives for Field Officers and FFA Communities

Integrate and Mainstream DRR measure into the FFA Project

Represent the organization in different fora in the assigned Sub-Counties.