Personnel of the City shall furnish to the public
the information and records required by law, subject to the conditions
contained in §§ 86, 87 and 89 of Article 6 of the Public
Officers Law or other provisions of law.

Disclosure of information of a personal nature
when disclosure would result in economic or personal hardship to the
subject party and such information is not relevant to the work of
the agency requesting or maintaining it.

Disclosure of any of the foregoing shall not be construed
to constitute an unwarranted invasion of personal privacy where the
person to whom a record pertains consents in writing to disclosure
or where the records requested relate to and concern only the person
requesting such records and such person presents proof of his identity.

The City Manager shall be responsible for assuring
compliance with this article and shall designate one or more persons,
by name or by specific job title and official address, as records
access officers.

The records access officers shall be responsible for assuring appropriate response to public requests for access to records. The records access officers shall assure that appropriate personnel are adequately instructed in and properly perform the functions described in §§ 259-8 and 259-9 of this article, and shall supervise the administration of this article.

Requests for public access to records shall
be accepted and records produced during all hours that City offices
are regularly open for business, except that all records must be returned
to their proper custodian at least five minutes before closing time.

Except under extraordinary circumstances, officials
shall respond to a request for records no more than five business
days after receipt of the request is received. The acknowledgment
shall state the reason for delay and estimate the date when a reply
will be made.

A request for access to records should be sufficiently
detailed to identify the records. Where possible, the requester should
supply information regarding dates, titles, file designations or other
information which may help identify the records.

A current list, by subject matter, of all records
available under the Freedom of Information Law shall be available
for public inspection and copying at the office of the City Clerk.
The subject matter list shall be updated periodically and the date
of the most recent updating shall appear on the first page. The updating
of the subject matter list shall not be less than semiannual.

Upon locating the requested records, the appropriate personnel of the City shall, as promptly as possible, and within the time limits set in subsection B above either make the records available for inspection or deny access in whole or part, and explain in writing the reasons therefor.

Upon failure to locate records, the appropriate official
shall certify that the City is not the legal custodian of the requested
records or that the requested records, after diligent search, cannot
be found.

The requester may also make a copy of the records
he inspects, but no record may be removed from the office where it
is located without the written permission of the person in charge
of the office at that time.

A notice containing the job title or name and
business address of the records access officers and fiscal officer;
the name, job title, business address and telephone number of the
appeal person or persons; and the location where records can be seen
or copied shall be posted in the office of the City Clerk.