Happening Now

Think of your FIT email account like the mailbox bolted to the front of your house. You would never think of storing anything sensitive or important there; it serves as a drop-off location only, and you empty it regularly.

Beginning September 2018 the college is instituting a rolling, automated, eight-year retention wherein emails older than eight years will automatically be permanently deleted. For example, on September 25, 2018, all emails dated September 25, 2010, and earlier will be deleted; then, on September 26, 2018, all emails dated September 26, 2010, will be deleted, and so forth.

Over the next few months, the Division of Information Technology, in collaboration with the Office of Policy and Compliance, will provide additional information and training on how to save/archive emails that need to be retained longer than eight years.

Open the email you want to save, and click the printer icon in the upper right corner of the opened message.

Select “change” to switch from to printer to “PDF”.

Select “Save to Google Drive” from the list of printer destinations.

Click “save” back on the printer settings page.

Your email is now saved in your Google Drive with the default name “Fashion Institute of Technology Mail – Subject line.” If there is an attachment on the email, there will be a link to the attachment on your new PDF file.