Interdepartmental Payroll Expense Transfer (IPT) Journals

Overview:

Overview:

The Interdepartmental Payroll Expense Transfer (IPT)
journals are to be used to make corrections to payroll expense incurred through
the Payroll system. The transfers should
be one-time transfers for corrections to payroll distribution due to clerical
error or delays in processing payroll changes through the ePAR process (http://hr.nau.edu/node/10151).

Budget Office for transfers over $10,000 where offset is against
state/local fund.

3

Financial Accounting Services (all transfers)

Post Award (all transfers)

* Note: IPT journals moving payroll and ERE expense onto state funds will be
reviewed by the Budget Office for instances where state budget coverage is
required for the additional ERE expense being moved to state funds.

IPT journals lacking supporting documentation as identified in
this document, or not meeting the policies and guidelines below will not be
approved at the central office levels.

SpeedType: Enter SpeedType value or
lookup value using magnifying glass. The SpeedType value will blank out the
Account field, so enter the SpeedType before entering an Account value. The
Fund, Dept, Program, PC Bus Unit and
Project values will infer from the SpeedType.

On grant projects,
graduate tuition remission transfers must be broken out into account 720242.

Salary and
ERE lines must net to $0 (i.e., salary “71*” accounts net to $0 and ERE “72*”
accounts net to $0). If the salary and
ERE lines do not net to $0, the journal will be denied and will have to be corrected.

Supporting Documentation:

Required documentation:Important!! Journals submitted without the supporting
documentation identified below will be denied.

State/Local transfers not involving grant projects:

Distribution of Payroll
Expense Report- For pay period (s) for which expenses are being
transferred. Expenses must have been
incurred through the payroll system in order for them to be eligible for
transfer. This report is run by pay
period and you will need to attach reports for each pay period expenses are
being transferred. You can use the
spreadsheet found at STATE
LOCAL payroll expense transfer summary form to
summarize multiple pay periods.

Training & Documentation

This section provides "How-To" guides than enable you to search for and view summary and detail information such as Departmental Journal Overviews, IDT and IST Journal Transactions, Journal and Ledger Inquiries. Also provided are guides for Journal Creation and the Approval Processes.