Motion to adopt Resolution #2019-06: A Resolution of The City of Sandersville authoring the FY 2019 Application for the Community Development Block Grant. (Attachment B)

Motion to adopt Resolution #2019-07: A Resolution to adopt the second budget amendment for Fiscal Year 2018 Budget for each fund of the City of Sandersville, Georgia, appropriating the amounts shown in each budget as expenditures/expenses, adopting the several items of revenue anticipations, and prohibiting expenditures or expenses from exceeding the actual funding appropriated. (Attachment C)

Motion to award a bid to the lowest responsive bidder, Smith Farm, in the amount of $19, 300.00 for the Turner Site and $9,100.00 for the Helton Site for annual land application fertilizer. (Attachment D)

Motion to award a bid to the only responsive bidder, Vallen, in the amount of $6,396.25 for a Variable Speed Drive. (Attachment E)

Motion to authorize payment of an invoice in the amount of $5,958.38 to Altec for repairs to a bucket truck in the Electric Department. (Attachment F)

Motion to authorize temporary speed bumps on Pine Forest Drive.

Motion to approve sponsorship of the Chamber of Commerce’s Business after Hours on April 18, 2019 in the Thiele Park and to allow open containers in the permitted area.

Motion to approve an event on the square to support the PDGA tournament on May 4, 2019 and to allow open containers in the permitted area.

Other Business.

Motion to enter into an executive session to discuss personnel, legal or property matters.

Approval of Minutes: February 18, 2019 regular meeting and February 22, 2019 called working session. (Attachment A)

Motion to adopt Resolution #2019-05: A Resolution by the City Council of The City of Sandersville, Georgia approving Amendment Number 3 to the Intergovernmental Participant Contract among all participants respecting participation in Electric Cities of Georgia, Inc.; and for other purposes. (Attachment B)

Motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville, the Washington County Board of Commissioners, and the Washington County Sheriff’s Department. (Attachment C)

Motion to authorize all non-essential departments to close at 12:00 p.m. on Friday, May 24, 2019 for the annual employee picnic.

Other Business.

Motion to enter into an executive session to discuss personnel, legal or property matters.

Mayor Andrews called the March 4, 2019 meeting of the Sandersville City Council to order at 5:05 p.m.

Willie Ann Montford led the pledge to the American flag and Council Member Watts gave the invocation.

Recognitions: None

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the February 18, 2019 regular meeting and February 22, 2019 called working session of the City Council as presented. Council Member Watts seconded and the motion passed unanimously. (Attachment A)

City Administrator McCorkle stated the next item on the agenda is an amendment to the Intergovernmental Participant Contract with Electric Cities of Georgia. This amendment changes the pole attachment allocation which should cut the City’s costs.

MOTION TO ADOPT RESOLUTION #2019-05: A RESOLUTION APPROVING AMENDMENT NUMBER 3 TO THE INTERGOVERNMENTAL PARTICIPANT CONTRACT WITH ECG

Council Member Dennis made a motion to adopt Resolution #2019-05: A Resolution by the City Council of The City of Sandersville, Georgia approving Amendment Number 3 to the Intergovernmental Participant Contract among all participants respecting participation in Electric Cities of Georgia, Inc.; and for other purposes. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment B)

MOTION TO AUTHORIZE A MUTUAL AID AGREEMENT WITH THE WASH CO BOARD OF COMMISSIONERS AND WASH CO SHERIFF’S OFFICE

Council Member Dennis made a motion to authorize the Mayor, Police Chief, City Clerk, and City Attorney to execute a Mutual Aid Agreement between the City of Sandersville, the Washington County Board of Commissioners, and the Washington County Sheriff’s Department. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

MOTION TO AUTHORIZE DEPARTMENTS TO CLOSE FOR FAMILY DAY

Mayor Pro Tem Smith made a motion to authorize all non-essential departments to close at 12:00 p.m. on Friday, May 24, 2019 for the annual employee picnic. Council Member Brown seconded and the motion passed unanimously.

Council Member Davis made a motion to authorize a GA DOT LMIG Grant application for striping and signage in the amount of $50,000 and to authorize the 10% matching fund requirement of $5,000. Council Member Brown seconded and the motion passed unanimously.

Mayor Andrews asked if anyone else had any other business to bring before the Council.

Joseph and Shalanda Dixon, 222 Pine Forest Drive, requested speed bumps be placed on Pine Forest Drive. They presented a petition form signed by the residents of Pine Forest Drive. Mrs. Dixon stated that all residents had signed the petition except two, that she was not able to make contact with. Mr. and Mrs. Dixon both stated that cars race in this area. Mrs. Dixon added that her daughter was hit by a speeding car. The Council then briefly discussed the request and noted that Pine Forest was not a thoroughfare; therefore it would be a candidate for speed bumps.

Council Member Davis made a motion to place temporary speed bumps on Pine Forest Drive. Council Member Dennis seconded the motion. Mayor Andrews then called for any discussion on the motion. Mayor Pro Tem Smith stated that although he is in favor of granting the request, he would prefer for the request to be made at a meeting and then the vote be taken at the next meeting. Council Member Davis withdrew his motion. The Council Members advised Mr. and Mrs. Dixon that their request will be on the next meeting agenda which will be Monday, March 18, 2019.

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Watts seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

The regular meeting reconvened at 5:40 p.m.

MOTION TO ADVERTISE FOR VACANT POSITION

Mayor Pro Tem Smith made a motion to authorize the City Clerk to advertise for a vacant position in the Water Department. Council Member Watts seconded and the motion passed unanimously.

MOTION TO HIRE ANIMAL CONTROL OFFICER

Mayor Pro Tem Smith made a motion to approve a new hire for an Animal Control Officer position pending the passage of a pre-employment physical and drug screen. Council Member Brown seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Council Member Davis made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

Police Chief Cuyler presented the Mayor and Council Members with a copy of the Police Department’s 2018 Annual Report. Chief Cuyler went over highlights from the report. The Council Members discussed the process of monitoring locations where an increase in crime activity has occurred. Chief Cuyler stated that patrol has increased in areas where crime has increased. Also, the Crime Suppression Unit (CSU) can set up special details in affected areas. Chief Cuyler thanked Certification Manager Lieutenant Wanda Peacock for organizing and keeping up with the records for the Police Department.

Fire Chief Riner stated there was a severe weather event yesterday near the City of Oconee and also on the south side of Washington County. He reminded everyone to register for the Code Red Weather Warning system. Chief Riner added the Georgia Fire Academy will hold a training class in Sandersville this Wednesday. He noted they has started to do more training out in the field, recognizing that volunteers can’t always travel to Forsyth for training.

Council Member Dennis asked if the Fire Department offered CPR training to the public. Fire Chief Riner replied they do not offer training to the public but Oconee Fall Line Technical College does offer CPR classes to the public.

Electric Director Poole stated that we are fortunate that Sandersville did not have bad weather yesterday like some other areas in Washington County. He noted that there were no power outages in the City.

Public Works Director Eubanks thanked the Mayor and Council Members for allowing him and Finance Officer Wiley to complete the LEP Certification classes and said they should get their test results soon. Public Works Director Eubanks stated there are grant funds available from the GA DOT through the LMIG program. The City can apply for up to $50,000 for striping and signage. The grant would require a 5% match of $5,000 that can be paid with TSPLOST funds and the deadline for the grant application is April 1st. Public Works Director Eubanks asked if this could be added to the regular agenda for approval. Mayor Andrews stated that Smith Street, East Church Street, and Kaolin Road all need striping. Mayor Pro Tem Smith added that East Haynes Street, and the area of Linton Road in front of the middle school also need striping.

Council Member Watts discussed placing a red light at the intersection of Hospital Road and Sunhill Road. Public Works Director stated that GA DOT conducted a traffic study a few years ago and they indicated that a red light was not warranted. Council Member Watts asked about making this intersection a four way stop. Public Works Director Eubanks will check into this.

Building Official Larson gave an update on the Downtown Café project. He noted that as soon as it dries out, the contractor should be able to finish the project. Also, the work at the Boys and Girls Club is still underway.

Council Member Dennis asked about the mobile home ordinance draft and Building Official Larson stated that he hoped to have it soon. He noted the moratorium on mobile homes is still currently in place.

City Clerk Brown reminded everyone that City property taxes are due March 31st, 2019. City Clerk Brown stated that on the regular agenda is a motion to approve all non-essential City Departments to close at 12:00 noon on Friday, May 24th, 2019 for the annual employee’s picnic and family day.

City Attorney Report:

City Attorney Howard stated the mutual aid agreement with the Washington County Sheriff’s Office that is on the regular agenda for approval, is similar to the one that the City already has in place with the City of Tennille. The Council Members and Police Chief Cuyler discussed the proposed mutual aid agreement in more detail and specifically discussed who would be designated to make decisions about an officer leaving the jurisdiction.

Council Reports:

Council Member Dennis stated that she has received a lot of positive feedback on the Black History Month banners.

City Administrator Report:

City Administrator McCorkle stated the disc golf tournament in May already has 66 players registered. City Administrator McCorkle stated the Animal Control Agreement with the County is not on the regular agenda. The previous consensus of the Council Members is for the County to pay 60% of the costs. The County has since offered to pay 57% of the costs. After the Council discussed the agreement, the consensus was to accept the County’s offer of 57% for now. They will revisit this while working on the service delivery strategy.

Motion to adopt Resolution #2019-04: A Resolution approving an Intergovernmental Agreement between the City of Sandersville, Georgia, the Washington County Board of Commissioners providing for Fire Protection Services. (Attachment B)

Motion to approve a proposal by Goodwyn, Mills and Caywood (GMC) to prepare the NPDES Wastewater Permit renewal package in the amount of $6,000.00. (Attachment C)

Motion to approve a permit to serve beer and wine in the Paul F. Thiele Park during a private event on April 27, 2019 from 5:00 p.m. until 8:00 p.m.

Mayor Andrews called the February 18, 2019 meeting of the Sandersville City Council to order at 5:00 p.m.

Council Member Watts gave the invocation and City Attorney Howard led the pledge to the American flag.

Recognitions: None

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the February 4, 2019 regular meeting of the City Council as presented. Council Member Watts seconded and the motion passed unanimously. (Attachment A)

Mayor Pro Tem Smith made a motion to adopt Resolution #2019-04: A Resolution approving an Intergovernmental Agreement between the City of Sandersville, Georgia and the Washington County Board of Commissioners providing for Fire Protection Services. Council Member Brown seconded the motion. City Attorney Howard noted a typo on page 5 that will be corrected. Council Member Davis discussed tabling the motion until all of the Council Members were present and also discussed the County’s source of funding. The Mayor then called for a vote and the motion passed unanimously. (Attachment B)

MOTION TO APPROVE A PROPOSAL TO PREPARE THE NPDES WASTEWATER PERMIT RENEWAL PACKAGE

Council Member Watts made a motion to approve a proposal by Goodwyn, Mills and Caywood (GMC) to prepare the NPDES Wastewater Permit renewal package in the amount of $6,000.00. Mayor Pro Tem Smith seconded and the motion passed unanimously. (Attachment C)

MOTION TO APPROVE A PERMIT TO SERVE BEER & WINE FOR A PRIVATE EVENT

Mayor Pro Tem Smith made a motion to approve a permit to serve beer and wine in Paul F. Thiele Park during a private event on April 27, 2019 from 5:00 p.m. until 8:00 p.m. Council Member Davis seconded and the motion passed unanimously.

Mayor Andrews then opened a discussion of proposed changes to the Sandersville Police Department Standard Operating Procedures manual concerning facial hair for police officers. Council Members discussed having the Chief of Police issue an order to allow facial hair within certain guidelines for a 12 month trial period. After the trial period, an actual policy change could be revisited.

Council Member Davis made a motion to table any changes to the facial hair policy. Council Member Watts seconded the motion. Council Member Davis and Council Member Watts voted for the motion. Mayor Pro Tem Smith and Council Member Brown voted against the motion. Since the vote was 2 to 2, Mayor Andrews acted as the tie breaker and voted against the motion. The motion failed 2 to 3.

MOTION TO ALLOW AN ORDER TO ALLOW FACIAL HAIR

Mayor Pro Tem Smith made a motion to allow the Chief of Police to execute an order to allow facial hair, within certain guidelines, during a 12 month trial period. Council Member Brown seconded and the motion passed 3 to 1 with favorable votes from Mayor Pro Tem Smith, Council Member Brown, and Council Member Davis. Council Member Watts voted against the motion.

Other Business: Willie Ann Montford discussed the need for directional signs at the Dollar General on East McCarty Street, on the M. Friedman Drive entrance side. She fears that a wreck is imminent.

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Watts seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Watts, Council Member Brown, and Council Member Davis.

The regular meeting reconvened at 5:45 p.m.

MOTION TO ADVERTISE FOR VACANT POSITIONS

Council Member Brown made a motion to authorize to advertise 3 Police Officers positions and 1 Senior Customer Service position at City Hall. Mayor Pro Tem Smith seconded and the motion passed unanimously.

ADJOURNMENT

With no further business, Council Member Davis made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

Mayor Andrews called the working session to order at 4:00 p.m. He noted that Council Member Dennis will be absent today. Also, he will follow the Working Session Agenda in reverse order because there will be a presentation from the Police Department at the end of the meeting.

Council Reports:

Mayor Andrews stated he has received feedback from residents on Wedgewood Drive and they are glad the speed bumps have been installed. Also, Kaolin Road from Thiele to Saffold Road, needs to be striped. Mayor Andrews stated that he appreciates Electric Director Poole putting up the Black History Month banners.

Council Member Watts noted the entrance into the hospital near the walking trail has a lot of potholes. Public Works Director Eubanks will look into this.

Mayor Pro Tem Smith stated that Avant Alley, which runs from East Church Street to the Baptist Church, has potholes that need to be addressed. Public Works Director Eubanks will look into this.

Council Member Davis stated that the section of Sunhill Road, from Franklin Haynes Drive to Ridge Road, needs a litter and debris pick up. Public Works Director Eubanks stated his crews have recently done a cleanup in this area, but that he will follow up on it. Council Member Davis noted the banners look good.

City Attorney Report:

City Attorney Howard stated there were a lot of ordinance violation cases in City court today. He asked the Mayor and Council Members to start thinking about how they want to address these cases going forward. City Attorney Howard added that in several of the cases, the property is heir property and the heirs may not have the funds to make repairs. City Administrator McCorkle stated the City may be able to apply for a Transformation Grant and we are working to set up a Land Bank Authority.

Mayor Andrews added that he would like to see something done with the Byrne property on South Harris Street that is located just before you get to Wal-Mart. He noted that this property is not in the City.

City Administrator Report:

City Administrator McCorkle stated that the fire service agreement with the County is on the agenda for approval. The Animal Control agreement with the County is not on the agenda because the County had initially agreed to pay 60% and are now asking to lower their percentage to 55%. City Administrator McCorkle noted that the 60% was derived from the number of calls, the population, and road miles. The Mayor and Council Members discussed the agreements in detail. The consensus of the Council was to only move forward with an agreement with the County if they are willing to agree to the 60%.

City Administrator McCorkle stated there will be a final session of the EDGE training and the tentative date will be March 28th in the Fire Department Training Room.

Department Reports:

City Clerk Brown stated there is a permit on the regular agenda for Council approval to allow beer and wine to be served in Thiele Park for a private wedding event.

Building Official Larson stated the underground tanks have been removed from the Downtown Café property and the soil samples have been sent to the EPA for testing. Once it dries out, they can begin to compact the dirt.

Public Works Director Eubanks stated that he and Finance Director Wiley attended the LEP training last week and will attend another two day session next week. Also, on the agenda is an approval for Goodwyn, Mills, and Caywood (GMC) to complete the NPEDS Wastewater Permit which is due in 2020.

Electric Director Poole stated one of the bucket trucks is currently undergoing some repairs that may exceed the $5,000 limit. He will bring the invoice back for approval once the repairs are completed.

Fire Chief Riner reported that representatives from the Georgia Fire Academy inspected the burn building training facility and they stated that Sandersville has one of the best facilities in the state. Also, the inspection for the new Ace Hardware has been completed and should open in the next week or two.

Fire Chief Riner thanked everyone for their support for Volunteer Firefighter Justin Whiddon while he is undergoing cancer treatment. Also Chief Riner stated there will be a blood drive in Sandersville this Wednesday and that there is an urgent need.

Police Chief Cuyler stated that LGRMS will hold training on Use of Force on April 16th and 18th at the Fire Department Training Room. He invited Mayor and Council Members to attend.

Police Chief Cuyler added there is a discussion item on the regular agenda on proposed changes to the policy to allow police officers to have facial hair. The Mayor and Council Members discussed the requested policy change in detail. They also discussed allowing Chief Cuyler to issue a general order to allow facial hair during a 12 month trial period instead of making a policy change.

CID Captain Ken Parker then made a presentation on gang motivated crimes and statistics. He noted that the Sandersville Police Department is working with the Washington County Sheriff’s Department to share information and help solve these crimes.

Captain Parker added that the City needs to recruit and retain good police officers.

Motion to adopt Resolution #2019-03: A Resolution by the City Council of the City of Sandersville, Georgia accepting Wedgwood Drive and Wedgewood Court roads and right-of-ways to be owned and maintained by the City of Sandersville, Georgia. (Attachment B)

Motion to authorize the Mayor, City Clerk, and City Attorney to execute a Legal Services Agreement with Gray, Pannell & Woodward LLP for Bond Counsel for the City’s USDA loan. (Attachment C)

Other Business.

Motion to enter into an executive session to discuss personnel, legal or property matters.

Council Member Dennis and Public Works Director Eubanks were absent from the meeting.

Mayor Andrews called the February 4, 2019 meeting of the Sandersville City Council to order at 5:00 p.m.

Council Member Watts gave the invocation and Council Member Brown led the pledge to the American flag.

Recognitions: None

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Brown made a motion to approve the minutes of the January 22, 2019 regular meeting of the City Council as presented. Council Member Watts seconded and the motion passed unanimously. (Attachment A)

MOTION TO ADOPT RESOLUTION #2019-03: A RESOLUTION BY THE CITY COUNCIL ACCEPTING WEDGEWOOD DRIVE AND WEDGEWOOD COURT ROADS AND RIGHT-OF-WAYS TO BE OWNED AND MAINTAINED BY THE CITY OF SANDERSVILLE

Council Member Brown made a motion to adopt Resolution #2019-03: A Resolution of the City Council of the City of Sandersville, Georgia accepting Wedgewood Drive and Wedgewood Court roads and right-of-ways to be owned and maintained by the City of Sandersville, Georgia. Council Member Smith seconded and the motion passed unanimously. (Attachment B)

MOTION TO AUTHORIZE THE MAYOR, CITY CLERK, AND CITY ATTORNEY TO EXECUTE A LEGAL SERVICES AGREEMENT WITH GRAY, PANNELL & WOODWARD LLP FOR BOND COUNSEL FOR THE CITY’S USDA LOAN

Council Member Watts made a motion to adopt Resolution #2019-02: A Resolution adopting the Washington County Pre-Disaster Hazard Mitigation Plan as the official plan of the City of Sandersville. Council Member Davis seconded and the motion passed unanimously. (Attachment C)

MOTION TO AUTHORIZE THE CITY ADMINISTRATOR TO NEGOTIATE AN IPT AGREEMENT WITH THE CITY OF LAFAYETTE

Mayor Pro Tem Smith made a motion to continue to negotiate an IPT agreement with the City of LaFayette. Council Member Watts seconded and the motion passed unanimously

Other Business:

Frank Simmons approached the Council on behalf of the contractor Willie Jackson stating that he had tried to get in touch with engineer Billy Wiggins to get a letter but was unable to get in touch with him. He also stated that he just did not understand if the home owner was fine with it why an engineer had to look at it. Mayor Pro Tem Smith stated that is was documentation the City had to have on file and he needed to get the letter that was needed and get back with Building Official Larson.

EXECUTIVE SESSION

Council Member Watts, made a motion to enter into an Executive Session to discuss personnel matters. Mayor Pro Tem Smith seconded and the motion passed unanimously.

The regular meeting reconvened at 5:45 p.m.

Mayor Pro Tem Smith made a motion to fill one position at the Sandersville Police Department, two positions at the Public Works Department and promote the part-time employee at City Hall to full time and hire a part time employee at City Hall. Council Member Brown seconded the motion and the motion passed unanimously.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Davis seconded and the meeting was unanimously adjourned.

Council Member Dennis and Public Works Director Eubanks were absent from the meeting.

Mayor Andrews called the working session to order at 4:00 p.m.

Recognitions: None

Department Reports:

Chief Victor Cuyler read the activity report from January for the Police Department and Animal Control. Mayor Andrews questioned if there were any leads on the vehicle break in’s over the weekend, Chief Cuyler stated that they were interviewing and investigating.

Fire Chief Riner asked Council for prayers and support for volunteer Justin Whiddon as he has been diagnosed with colon cancer and will be having surgery. The Fire Department will be selling raffle tickets to help raise funds for his surgery. Chief Riner went on to read statistics from 2018 and remind everyone that it was Severe Weather Awareness Week was this week and encouraged everyone to make sure they were signed up with CODE RED alerts. Mayor Pro Tem Smith updated Chief Riner on the negotiation with the county funding their part for the use of our Fire Department and stated they did agree to pay some but still not what they should be paying. Attorney Howard commented that a fire fee tax was becoming a big thing with other cities. Council had brief discussion on this matter.

Electric Director Poole reported that the tree trimming bid was awarded to Trees Unlimited so they would have three men and three trucks around the city doing tree trimming.

Building Official Larson stated that they had come up with two different dates for the mobile home ordinance February 22nd & February 28th both at the Fire Department at 10 a.m. Council had discussion on the dates and hoped that it could be done in one meeting on the February 22nd if not they would have the second meeting.

Finance Director Wiley state there would be a meeting at the fire house on Feb 6th at 9:15 on procurement cards and explained how these cards would be used now and for what kind of purchases.

City Attorney Howard informed the Council that they are continuing cases on nuisances but eventually they would need to come up with a plan for these code enforcement cases.

City Administrator Report:

City Administrator McCorkle stated there was a resolution on the regular agenda for the City to accept and maintain Wedgewood Drive and Wedgewood Court as city streets. They were deeded to the city several years back but were never voted on and accepted by the City. These streets would also be added to the list of resurfacing projects to be looked at in the future. City Administrator McCorkle also stated there was a motion on the Agenda to update and execute an a Legal Services Agreement with Gray, Pannell & Woodward LLP for Bond Counsel for the City’s USDA loan, this would need to be updated to add Attorney Howard as the City of Sandersville’s attorney to the agreement. City Administrator McCorkle stated that the City of Layfette wanted to purchase power and Council would need to authorize her to further the negotiating process with the City of LaFayette. After negotiating they would then draft a contract that she would then bring before Council in more detail for approval.

Council Reports:

Council Member Danny Brown said he had a great training class at Mayors Day and got some very useful information from his training. He also stated that the process of changing over trash companies has been a nightmare and he has had lots of complaints, but hopefully everyone would adjust to the change soon.

Other Reports:

Susan Lewis stated that the black history month banners would be placed around the downtown area in the next week.

John Willie Jackson came before council stating that he poured concrete for a bathroom addition at a residence on Hines St. and that everything was done to code, but he did not call for an inspection. Building Official Larson informed him he was required to get a letter from a structural engineer stating that everything was done to code. Building Official Larson stated that he had already completed the job and did not call for an inspection and it is required that when the Building Official does not inspect the job there has to be a letter from an engineer stating that everything was done correctly so the city is not liable. Mayor Pro Tem Smith stated that he would need to get the letter that was required and get back with Building Official Larson.

Motion to adopt Resolution #2019-01: A Resolution of the City Council of the City of Sandersville, Georgia for the purpose of enacting a temporary emergency moratorium on the acceptance of applications for permits or any other approvals, or the processing of or issuance of decisions on any such applications, for the propose of siting manufactured homes within the City. (Attachment B)

Motion to adopt Resolution #2019-02: A Resolution adopting the Washington County Pre-Disaster Hazard Mitigation Plan as the official plan of the City of Sandersville. (Attachment C)

Motion to authorize the payment of an invoice to Rush Truck Center of Georgia in the amount of $5,642.73 for repairs to Fire Engine 2. (Attachment D)

Review and discussion of the proposed Intergovernmental Agreement for Animal Control Services. (Attachment E)

Other Business.

Motion to enter into an executive session to discuss personnel, legal or property matters.

Mayor Andrews called the January 22, 2019 meeting of the Sandersville City Council to order at 5:00 p.m.

Council Member Watts gave the invocation and Council Member Davis led the pledge to the American flag.

Recognitions:

Bethany Tanner brought a signed petition in favor of placing speed bumps on Wedgewood Drive and Wedgewood Court. She noted that she, along with her husband and neighbors have a concern for safety in their neighborhood. The Mayor and Council Members further discussed the request with Mrs. Tanner. Mayor Andrews recommended placing temporary speed bumps on Wedgewood Drive and Wedgewood Court as requested.

Council Member Brown made a motion to authorize 2 temporary speed bumps with proper signage on Wedgewood Drive and Wedgewood Court. Council Member Davis seconded the motion. Mayor Pro Tem Smith stated that Mrs. Tanner has done this correctly by having her neighbors input and a signed a petition. Also, he added this road is not a main thoroughfare, Mayor Pro Tem Smith stated that speed bumps may not be appropriate for all roads. The vote was then taken and the motion passed unanimously.

APPROVAL OF COUNCIL MEETING MINUTES

Council Member Watts made a motion to approve the minutes of the December 17, 2018 regular meeting of the City Council as presented. Council Member Brown seconded and the motion passed unanimously. (Attachment A)

MOTION TO ADOPT RESOLUTION #2019-01: A RESOLUTION TO ENACT A TEMPORARY MORATORIUM ON MANUFACTURED HOMES

Council Member Dennis made a motion to adopt Resolution #2019-01: A Resolution of the City Council of the City of Sandersville, Georgia for the purpose of enacting a temporary emergency moratorium on the acceptance of applications for permits or any other approvals, or the processing of or issuance of decisions on any such applications, for the propose of siting manufactured homes within the City. Council Member Davis seconded and the motion passed unanimously. (Attachment B)

Council Member Brown made a motion to adopt Resolution #2019-02: A Resolution adopting the Washington County Pre-Disaster Hazard Mitigation Plan as the official plan of the City of Sandersville. Council Member Watts seconded and the motion passed unanimously. (Attachment C)

MOTION TO AUTHORIZE PAYMENT OF AN INVOICE FOR REPAIRS TO FIRE ENGINE 2

Mayor Pro Tem Smith made a motion to authorize the payment of an invoice to Rush Truck Center of Georgia in the amount of $5,642.73 for repairs to Fire Engine 2. Council Member Watts seconded and the motion passed unanimously. (Attachment D)

The Mayor and Council Members then reviewed and discussed the proposed Intergovernmental Agreement for Animal Control Services. (Attachment E) The consensus of the Mayor and Council Members is to keep the Animal Control under the City and for the County to increase their funding from 50% to 60%. City Administrator McCorkle noted the Service Delivery Agreement will need to be amended once the City and County are in agreement.

The Mayor and Council Members also discussed the funding from the County for the Fire Department. The City is currently receiving a flat amount from the County and the proposed agreement would add a percentage of the total calls. The consensus of the City Council Members was that they would like to see the percentage to increase annually until it reflects the percentage of calls that are responded to outside of the City.

City Administrator McCorkle stated she will meet with the County and bring back proposed agreements for both the Animal Control and Fire Department. Also, she will be working to negotiate the SPLOST appropriations and will ask that an expansion to the Animal Control be added as a Level 1 project.

Other Business: None

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Watts seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

The regular meeting reconvened at 5:45 p.m.

ADJOURNMENT

With no further business, Mayor Pro Tem Smith made a motion to adjourn the meeting. Council Member Watts seconded and the meeting was unanimously adjourned.

Mayor Andrews and City Clerk Brown recognized employees with 5, 10, 15, and 30 year milestone anniversaries in 2018 and presented commemorative key chains to those employees.

Ross Smith, Project Engineer with GWES, LLC stated his firm has locations in Macon, Perry, and Brunswick and would like to be considered for future projects with the City of Sandersville. Mr. Smith noted that he is from Tennille. He passed out a brochure that included his firm’s project experience.

Department Reports:

Building Official Larson stated there is a resolution on the regular agenda to put a moratorium in place for mobile homes until the ordinances can be updated. This moratorium would be temporary for 90 days and would include all zones except R-4. Council Member Dennis asked if this includes modular homes and Building Official Larson responded that it includes all manufactured houses. Council Member Dennis expressed concerns with legal issues. Council Member Davis suggested holding a working session as well as a public hearing during the moratorium. City Attorney Howard noted he would research any legal issues to discuss at the working session.

Mayor Andrews noted that Police Chief Cuyler was attending a funeral and will join the meeting shortly and that Fire Chief Riner is attending training today.

Electric Director Poole reported that AT&T has removed their phone cables off of the poles on East Haynes Street. Electric Director Poole stated that he ordered a small bucket truck in June, 2018 and the ordered somehow got mixed up. The company that the City ordered from has offered to provide a 2019 model at no extra charge that will include the same equipment. The truck should be ready by April.

Council Member Dennis asked about broadband internet service in Sandersville, City Administrator McCorkle responded that she has a meeting tomorrow to discuss upgrades to the City’s fiber network. The City currently provides fiber service to commercial locations, but can look at adding residential service.

Mayor Pro Tem Smith joined the meeting at 4:30 p.m.

Mayor Andrews asked Public Works Director Eubanks to report on the USDA projects. Public Works Director Eubanks stated the projects are divided into 4 division: Division 1 is the water projects including Ridge Road, Anderson Drive, and East McCarty Street, Division 2 is the sewer projects including the same area as well as the Davisboro pump station and Cook Street, Division 3 is the South Water Plant, and Division 4 is the Waste Water Treatment Plant.

Public Works Director added the bids have been let out for all 4 divisions and the bid opening date will be February 21, 2019.

Public Works Director Eubanks added that he and Finance Director Wiley are in the process of attending the TAP training and once the training is completed, he will be able to resubmit an application for grant funding.

Mayor Andrews stated that he was out and about and noticed a lot of tires on the right-of-ways. He asked Public Works to notify the property owners that tire disposal requires a separate fee. Council Member Watts added that he has seen a lot of grocery store buggies in his neighborhood. Mayor Pro Tem Smith asked if the newspaper would help the City get information out to the public about the tire disposal program as well as asking residents to take their carts off of the right-of-ways after pickup.

Mayor Andrew then asked the Council Members if they have given any thought to the downtown flower planters as discussed in the last meeting. Mayor Pro Tem Smith suggested asking the businesses near the planters if they would like to use them and if not, for the City to pick the planters up.

City Clerk Brown reported the 2018 property tax bills have been mailed and are due March 31, 2019. Tax payers can make installment payments as long as they are paid in full by the due date.

City Administrator Report:

City Administrator McCorkle stated there is a new grant that the City can apply for that would help take down dilapidated structures. The City would need to set up a land-bank authority. City Administrator McCorkle will meet with Linda Grijalva from the CSRA Regional Commission on February 4th to discuss the grant application and requirements.

City Administrator McCorkle stated the downtown café has been taken down. Once the debris is removed, the construction on the project design, as approve by Council in 2018, can begin. For funding purposes, the bathrooms will not be constructed until 2020. Council Member Dennis asked that there is adequate lighting.

Council Reports:

Mayor Andrews stated that CID Captain Ken Parker’s father passed away. He asked everyone to keep Captain Parker’s family in their thoughts and prayers.

Police Chief Cuyler joined the meeting at 4:50 p.m.

Other Reports:

Willie Ann Montford stated she is working with the DDA on the Black History month banners to be placed in the downtown area.

Mayor Andrews called the November 5, 2018 Budget Retreat of the Sandersville City Council to order.

City Administrator McCorkle reviewed the current Finance Report through August 2018.

City Administrator McCorkle then went over the budget assumptions for FY 2019. City Administrator McCorkle and the Mayor and Council Members discussed the proposed agreements with the Washington County Board of Commissioners for Animal Control and Fire Department Services.

City Administrator McCorkle also discussed creating a Community Development Department that would be headed up by Building Official Dave Larson. There would be an employee added in this department to work with the Downtown Development Authority and also work on economic development.

Finance Director Brianna Wiley gave an update on the procurement cards. She is working with the vendor to set up the rules and limits for each employee that will have a procurement card. She hopes to have them in place by January 2019.

Each department then reviewed their Capital Improvement Project requests.

City Administrator asked if the Mayor and Council Members have any priorities for 2019. There were no priorities noted from the Mayor or Council Members.

With no further business to come before the City Council, Mayor Andrews adjourned the meeting.

Motion to authorize the Mayor and City Clerk to execute an Agreement for Services with Ryland Environmental for the collection and removal of residential and commercial solid waste generated within the City of Sandersville.

Other Business.

Motion to enter into an executive session to discuss personnel, legal, or property matters.

Motion to adjourn to the Budget Retreat Working Session and move the meeting to the Fire Department Training room.

Mayor Andrews called the November 5, 2018 called meeting of the Sandersville City Council to order 4:00 p.m.

Council Member Brown gave the invocation and Council Member Davis led the pledge to the American Flag.

Mayor Pro Tem Smith noted that Mrs. Loretha Thiele passed away on Sunday. A graveside service will be held at Brownwood Cemetery on Friday, November 9th.

Mayor Andrews then introduced James Lanier with Ryland Environmental and opened the floor to discuss the proposed solid waste agreement. Mr. Lanier expressed his appreciation for the opportunity to work with the City of Sandersville.

City Administrator McCorkle stated that the City received 4 bids for solid waste services. After reviewing all of the proposals and interviewing each company, she feels that Ryland Environmental is the best fit for our community. If awarded, the contract will start in January 2019. City Administrator McCorkle passed out at spreadsheet to compare the current vendor’s rates to the proposal from Ryland. She noted the City will not have to increase the residential rates and will only raise the commercial rates a small amount.

Council Member Brown asked about new carts and pick up days. Mr. Lanier responded that every resident will receive a new red cart. Also, the City routes will be divided into thirds and the pickup days will be Monday, Wednesday, and Friday.

Mayor Pro Tem Smith asked what other cities Ryland provides with garbage service. Mr. Lanier stated they currently service Centerville, Hazlehurst, and Toomsboro. He added that Ryland is relatively a new company, but that he has over 20 years in the garbage business. Mayor Pro Tem Smith also asked what landfill will be used to haul the garbage from Sandersville. Mr. Lanier replied that he has an unofficial agreement to haul to the landfill in Jefferson County. Upon the contract with Sandersville, that agreement would become official.

MOTION TO AUTHORIZE AGREEMENT FOR SERVICES FOR SOLID WASTE

Mayor Pro Tem Smith made a motion to authorize the Mayor and City Clerk to execute an Agreement for Services with Ryland Environmental for the collection and removal of residential and commercial solid waste generated within the City of Sandersville. Council Member Brown seconded and the motion passed unanimously.

Assistant City Attorney Howard will review the contract before it is executed.

Other Business: None

EXECUTIVE SESSION

Mayor Pro Tem Smith made a motion to enter into an Executive Session to discuss personnel matters. Council Member Brown seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Brown, and Council Member Davis.

The called meeting reconvened at 4:45 p.m.

MOTION TO TRANSFER AND HIRE FOR POSITIONS IN PUBLIC WORKS

Council Member Brown made a motion to transfer two employees and to hire two new employees pending the passage of a pre-employment physical and drug screen for positions in the Public Works Department. Council Member Davis seconded and the motion passed unanimously.

ADJOURNMENT

Mayor Pro Tem Smith made a motion to adjourn to the Budget Retreat Working Session and move the meeting to the Fire Department Training Room. Council Member Davis seconded and motion passed unanimously.

Mayor Andrews called the July 2, 2018 called meeting of the Sandersville City Council to order 12:00 p.m.

Mayor Andrews gave the invocation. He then reviewed the agenda items by stating there is a MEAG Bond item that needs to be voted on. Also, under other business, the Sandersville Building Authority is requesting a portion of matching funds from the City for a One Georgia Grant they want to apply for and Building Official Larson will give an update on corrections that need to be made to the zoning map.

Administrator McCorkle explained the MEAG documents that need Council approval are to consolidate Project 1, 2, 3, and 4 debt obligations to take advantage of lower interest rates and to also provide for more flexibility in financing between all four projects. Attorney Wynne stated this is a time sensitive contract that needs to be responded to quickly this is the reason for the called meeting so that MEAG can move forward with the refinancing process.

MOTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE DOCUMENTS IN CONNECTION WITH THE VALIDATION OF MEAG BONDS TO ALLOW FOR ADDITIONAL CAPACITY AND FAVORABLE REFINANCING.

Council Member Dennis made a motion to authorize the Mayor and City Clerk to execute documents in connection with the validation of MEAG bonds to allow for additional capacity and favorable refinancing. Council Member Smith seconded and the motion passed unanimously.

Other Business:

Building Official Larson stated that there are some more corrections that need to be made to the zoning map. There are several properties on East McCarty that are marked incorrectly as residential that should be commercial. These corrections will require the Council to adopt a new map.

Mayor Andrews then explained that the Sandersville Building Authority (SBA) members are here today to find out if the City will give a letter of support and also be willing to pledge a third of the matching funds for a One Georgia Grant. The pledge would be just over $16,000. Mayor Andrews went on to explain that Council Member Brown was on the SBA board but has recently resigned. However, he would need to abstain from voting. City Attorney Wynne went on to explain that Council Member Brown would need to abstain from voting on this particular issue, but going forward he would be fine to vote on any new business. Mayor Pro Tem Smith stated that he thinks the City should give them the support to see if they can get the grant. Council Member Dennis explained concerns that it does not look good for the City to contribute and not the County when the SBA is a County Authority. Council Member Davis expressed his concern of why the Authority could not raise and come up with more money through fundraising before asking the City for a contribution. The Council Members then had discussion with the SBA members about future plans if they were awarded the grant, and future fund raising plans. Mayor Andrews then called for a motion.

Mayor Pro Tem Smith made a motion to provide funding in the amount of $16,600 to the Sandersville Building Authority to apply for a One Georgia Grant. No one seconded the motion. The motion died for lack of a second.

ADJOURNMENT

With no further business, Council Member Brown made a motion to adjourn the meeting. Mayor Pro Tem Smith seconded and the meeting was unanimously adjourned.

Motion to approve Change Order #3 to Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) to redesign the existing plans to add the new water lines for the E. Haynes Street Project in an amount of $3,400.

Mayor Andrews called the May 17, 2018 called meeting of the Sandersville City Council to order at 8:30 p.m. Council Member Dennis was not able to be present at the meeting due to a work obligation, but was dialed in on a conference call.

City Administrator McCorkle noted there is one agenda item to be voted on. This is a change order to the East Haynes Street project for the engineering redesign of the new water lines.

MOTION TO APPROVE CHANGE ORDER #3 FOR REDESIGN OF THE WATER LINE FOR THE EAST HAYNES STREET PROJECT

Council Member Brown made a motion to approve Change Order #3 to Wood Environment & Infrastructure Solutions, Inc. (f/k/a Amec Foster Wheeler) to redesign the existing plans to add the new water lines for the E. Haynes Street Project in an amount of $3,400. Council Member Davis seconded and the motion passed unanimously.

EXECUTIVE SESSION

Council Member Davis made a motion to enter into an Executive Session to discuss legal, matters pertaining to pending litigation. Mayor Pro Tem Smith seconded and the motion passed unanimously with favorable votes from Mayor Pro Tem Smith, Council Member Dennis, Council Member Watts, Council Member Brown, and Council Member Davis.

The called meeting reconvened at 9:45 p.m.

ADJOURNMENT

With no further business, Council Member Watts made a motion to adjourn the meeting. Council Member Brown seconded and the meeting was unanimously adjourned.

Public Hearing

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014. A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

Public comments will be accepted until 5:00 pm on December 16, 2014. Comments may be submitted in writing to:

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

The City of Sandersville will submit a clean-up grant for the former Downtown Café Property located at 123 South Harris Street to the Environmental Protection Agency (EPA) on December 19, 2014. A draft copy of the grant proposal can be reviewed at Sandersville City Hall.

Public comments will be accepted until 5:00 pm on December 16, 2014. Comments may be submitted in writing to:

A public meeting will be held at 4:00 pm on December 11, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens an additional opportunity to provide input on the application.

At the end of the review period, a second public meeting will be held at 5:00 pm on December 16, 2014 at Sandersville City Council Chambers, 130 Malone Street, Sandersville, Georgia to allow citizens a final opportunity to provide comments on the application before submittal to the EPA.

All citizens are invited to attend both of these meetings. Persons with special needs relating to disability access may use the Georgia Relay Service for the hearing impaired at 1-800-255-0056 or contact at Karrie Brown 478-552-2525 prior to the meeting dates of December 11, 2014 or December 16, 2014.

A public hearing on the proposed FY 2015 budget for the City of Sandersville will be held on Monday, December 8, 2014 at 5:00 p.m. in the City Council Chambers located at 126 Malone Street, Sandersville Georgia.

The proposed budget for FY 2015 is available for public inspection Monday through Friday from 8:00 a.m. until 5:00 p.m. in the City Clerk’s Office at 141 West Haynes Street, Sandersville, Georgia.