QPMPA FLAG SALUTATION
We, the members of the Qualified Private
Medical Practitionersâ&#x20AC;&#x2122; and Hospitalsâ&#x20AC;&#x2122;
Association stand here to salute our National
Flag.
We pledge to dedicate ourselves to the
service of the Nation by serving the sick and
the needy with love and compassion,
maintaining the high standard of Ethics and
Discipline of our Profession in Private Sector.
We swear we shall strive to do our best
to bring honour and glory to our Nation and
its Flag.

Memorandum, Rules & Byelaws
PREAMBLE
WHEREAS it is found necessary to provide uniform and
high standard of medical care to the Public, and,

WHEREAS it is found necessary the Private Sector
Medical Service should be harnessed and managed in such
a way, as it may play an equally important role as the Government Service in this field,

IT is found essential to bring all the practising members
of the Medical Care System in the Private Sector under one
organisational setup and to frame a constitution with a detailed Procedural Code, Rules and Regulations,

6

QPMPA India

AND so such organisation be formed and shall hereinafter be called the QUALIFIED PRIVATE MEDICAL PRACTITIONERSâ&#x20AC;&#x2122; ASSOCIATION, INDIA or simply as QPMPA
INDIA.

THIS amended Constitution with the Rules and Regulations which go along with it shall come into force from the
Twentyeighth (28th) day of March 2010 and shall cancel
all the existing such code, and,

WE, the members of the said Organisation do hereby
solemnly declare our allegiance to this constitution and take
an oath to uphold the provisions of the same without any
reservation, and within its purview, protect the interest of our
Profession.

WE, on this day of 27 March 2010 hereby affix our signature as a mark of our approval and assent.

QPMPA India

7

PART - I
Memorandum of Association
1.

Name

The name of the Association shall be the Qualified Private
Medical Practitioners’ Association, India, or simply to be referred as
the QPMPA India.
2.

Office

A permanent Office — Central Secretariat — shall be located
at Kochi, Kerala. Shall be shifted to New Delhi if required, subject
to availability of land and building. The Administrative activities
shall be conducted where the elected National General Secretary resides if he/she is a nonresident of the area of the Central Secretariat.
Apart from this, a liaison office and/or an officer shall be placed at
New Delhi and all State Headquarters.
3.

Jurisdiction

The activities of the Association shall be confined to the geographical borders of India including Union Territories.
4.
a)

b)

Objects and Aims
To raise and maintain at high levels the ethical and professional
standard of the Public Health-care System in Private Sector,
and to improve the quality of Patient care.
To provide necessary teaching and training forum(s) to improve
and to expand the knowledge of Medical profession, so as to

8

c)

d)

e)

f)

g)

h)
i)

QPMPA India

provide access to the latest technological and scientific advancement and to keep the profession abreast of the modern trends.
To help and guide the management of the Private Sector Medical Services in matters of starting new clinics and health-care
centres in areas where there is need for such as in underdeveloped and rural areas.
To take necessary steps and measures to protect the public from
the growing menace of Quackery and the dangers that arises
from it to public health and hygiene.
To protect the interest of the profession against uncalled-for
harassment arising from different sources from time to time,
and to provide the victimised members necessary legal and other
means of protection.
To formulate a system of welfare scheme for the profession so
that necessary succour (financial and/or other means) shall be
given in case of unexpected and sudden mishaps, accidents,
etc.
To take necessary measures to convince the Central and State
Governments the necessity of forming a separate Directorate
for the Private Sector Medical Care System at the Center and
all States, similar to the Directorate for Medical Education and
Public Health so that the interest of this sector may be safeguarded in all its aspects.
To establish schools, colleges and Postgraduate Institutions to
start courses in paramedical sciences, nursing and medicine.
To start cooperative societies in all states to help improve healthcare delivery and related activities.

QPMPA India

9

PART - II
Constitution & General Rules
5.

Formation

The QPMPA, India shall be formed by all Qualified Private
Medical Practitioners of Modern Medicine and who are registered
and who continue to be in the Register of the Indian Medical Council
directly or through any of the State Medical Councils in India, and is
practising in India.
6.

Register

There shall be a Register, which shall be in the custody of the
Central Office and which shall be the recognised official document
of the list of active members of the QPMPA, and which shall be
revised and be kept up-to-date from time to time as and when necessary.
7.
a)

Members
Eligibility:
i) Any person possessing a Medical Qualification(s) as defined in the Indian Medical Degree Act, 1916 (Act VII of
1916) and duly registered with the Indian Medical Council
having his/her name currently in the Indian Medical
Council Register, directly or through any of the State Medical Councils in India, and who are pursuing Private Medical Practice in India, are eligible to join as members of
QPMPA, and are eligible to be entered in the Register.

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QPMPA India

ii)

b)

Any person possessing a Dental Qualification (B.D.S./
M.D.S.) and registered under the State Dental Council/
Indian Dental Council and who is doing Private Practice
shall be eligible to join as an Associate Member of QPMPA.

Classification:
i) Life Members: This refers to members who pay a lump
sum in lieu of their annual subscription, which is governed
by the byelaws laid down for this purpose from time to
time.
ii) Branch Members: Persons enlisting themselves as members through a local branch as per byelaws shall be called
Branch Members.
iii) Direct Members: Persons who are practising in an area
where there is no recognised Local or State Branch can
become members of the QPMPA directly as permissible.
However, nobody is entitled to become direct members from
an area where there exists a recognised functioning State/
Local Branch.
iv) Associate Members: House Surgeons and Postgraduate
students may enrol themselves as Associate members either
through a Local/State Branch or directly.
v) Couple Members: If both the husband and wife are Medical Practitioners in Private Sector and are eligible to become members as per byelaws, they both can enjoy the
privileges as two individual members by paying a subscription one and a half times the single membership fees, instead of two single membership fees.
vi) Institution members: Institution shall be given membership on payment of prescribed fees and satisfying other

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QPMPA India

conditions and the Institution shall be represented by a Registered Modern Medical Practitioner only who is a QPMPA
member.
8.

To become a member and to continue as a member of QPMPA
each member shall pay the subscription notified in the Byelaws
as given below.

b)

Local and State Branches are at liberty to fix the subscription
rates to be collected from the members in its area of operation
for their local activities and the minimum subscription shall be
as shown:

Annual Single Member
Annual Couple Members
Life Single Member
Life Couple Members

Local Branch
: Rs. 600/- pa
: Rs. 900/- pa
: Rs. 6,000/: Rs. 9,000/-

Note: The above subscription includes a Journal share of Rs. 100
for Annual Single member, Rs. 150 for Annual Couple member, Rs. 1,000
for Life Single member and Rs. 1,500 for Life Couple member. The Central QPMPA is responsible for the printing and publishing of the Journal
â&#x20AC;&#x201D; QPMPA.JMS. This Journal share of the subscription shall be paid to
Central QPMPA.

i)

The Local Branch shall pay as CFC to the State Office at
the following minimum rates and in turn the State Office

The Local Branch shall pay the amount shown under State
to the State Office and in turn the State Branch shall pay
the amount shown under Central to the Central Office.

Annual Single Member (600)
Annual Couple Members (900)
Life Single Member (6,000)
Life Couple Members (9,000)

c)

Rs. 600

State
: Rs. 350/: Rs. 525/: Rs. 3,500/: Rs. 5,250/-

Central
Rs. 175/- pa
Rs. 262.50 pa
Rs. 1,750/Rs. 2,625/-

Direct Members to the State Branch shall pay at the following minimum rates or as decided by the State Branch and shall
pay Central share as shown below:-

Annual Single Member
Annual Couple Members
Life Single Member
Life Couple Members

State
: Rs. 600/: Rs. 900/: Rs. 6,000/: Rs. 9,000/-

Central
Rs. 250/- pa
Rs. 375/- pa
Rs. 2,500/Rs. 3,750/-

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QPMPA India

d)

Direct Members to the Central Office shall pay at the following rates as shown below:-

Annual Single Member
Annual Couple Members
Life Single Member
Life Couple Members

e)

Central
: Rs. 600/- pa
: Rs. 900/- pa
: Rs. 6,000/: Rs. 9,000/-

Institution Members are divided into six (6) types and they
shall join as members at the Local Branch, the State Branch or
the Central QPMPA as the case may be and shall pay the subscription fixed by the Local Branch or State Branch and the
minimum shall be as follows for the purpose of calculating the
share payable to Central Office:Type 1 â&#x20AC;&#x201D; Clinics and Dispensaries
without any Inpatient Beds:Annual Membership
Life Membership

: Rs. 700/- per year
: Rs. 7,000/-

The Local Branch shall pay the State share and the State
Branch shall pay the Central share as follows:E.g.: Type 1:

L. Branch

S. Branch

C. Office

Rs. 700
Rs. 7,000

Rs. 400
Rs. 4,000

Rs. 190/- pa
Rs. 1,900/-

If joining Local Branch:
Annual Member:
Life Member:

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QPMPA India

If joining State Branch:
Annual Member:
Life Member:

Rs. 700
Rs. 7,000

Rs. 280/- pa
Rs. 2,800/-

If joining Central Office:
Annual Member:
Life Member:

Rs. 700/- pa
Rs. 7,000/-

Type 2 — Hospitals with up to 20 Inpatient Beds:Annual Membership
Life Membership

The amount due from each member in a Local Branch to the
State and Central Offices shall be termed as “Central Fund
Contribution” (CFC). The Local Branches shall pay this in
one instalment to the State Branch on or before 30th April of
every year for the current year. The State Branch shall pay the
CFC to the Central Office on or before 31st May of every year.
g) To survive in a democracy an organisation like QPMPA must
be a vigilant and an alert watchdog in issues affecting the members and their institutions and act promptly as required at the
correct time and at the right place. In most of the issues, the
Judiciary is our last resort and to fight issues legally we shall
have a “Legal/Liaison Fund Contribution” (LFC) annually
from every member.
i) The Local/State Branches shall collect LFC from the members and remit the full amount to the Central Office every
year along with the CFC before 31st May of every year.

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QPMPA India

ii)

The minimum LFC for Annual Individual Members shall
be Rs. 200/- and for Annual Couple Members Rs. 300/per annum. LFC for Single Life Members shall be Rs.
3,000/- and for Couple Life Members Rs. 4,500/-.
Note:- All the Single Life Members of the QPMPA can make
a lump sum contribution of Rs. 3,000/- and Couple Life Members
Rs. 4,500/- and regularise their Life Membership status at the
National level.
iii) The LFC for Institutional Members shall be as follows:Annual
Life
Type 1 —
Rs. 500/Rs. 7,000/Type 2 —
Rs. 1,000/Rs. 15,000/Type 3 —
Rs. 2,000/Rs. 30,000/Type 4 —
Rs. 2,700/Rs. 40,000/Type 5 —
Rs. 3,400/Rs. 50,000/Type 6 —
Rs. 6,700/Rs. 100,000/Note:- All the Institution Life Members can make a lump
sum contribution as shown above and regularise their Life Membership status at the National level.
iv) Total subscription — CFC & LFC

Note:- All the existing Life Members shall pay the cited LFC to
the Central Office and regularise their membership.

9.
a)

b)

c)

d)
e)

Privileges
The payment of the subscription and LFC shall entitle the
member for the corresponding period to all privileges as per the
rules and byelaws.
A member shall be entitled to receive a copy of the circular or
any publication of the Association free of charge or at the rate
fixed by the SWC and CWC.
All members shall have the right to attend and take part in the
discussion in all general and clinical meetings, lecturers and
conferences organised by the QPMPA.
Institution shall have only one vote irrespective of the beds
strength.
Associate members shall not have voting rights and they shall
not hold any Central or State Office post.

10.

Termination

a)

By resignation:

A Local Branch Member of the QPMPA

QPMPA India

b)

c)
d)

11.
a)

19

can resign his/her membership by giving thirty days notice in
writing to the respective Local Branch Secretary after clearing
all dues to the Branch. The Branch Secretary shall place the
resignation letter before the Executive Committee of the Branch
for consideration and inform the decision to the State Secretary. A Direct Member can resign his/her membership by giving thirty days notice to the Central/State Secretary as the case
may be. The resigning member shall clear all dues outstanding
against his/her name. The resignation letter shall be considered
and disposed of by the SWC/CWC as required.
By nonpayment of subscription & LFC after due notice:
Registered notice mentioning the dues amount should be sent to
the defaulters before the Thirty First Day of May every year,
and in case of nonpayment, the membership shall automatically cease with effect from First day of June of the same year.
Membership shall terminate on the grounds of undesirable and
unethical conduct.
On the ground of a conviction in a Court of Law, membership
shall be terminated.
Re-Admission
Any Member whose Membership was terminated on the grounds
of Resignation or nonpayment of dues can be readmitted on
fresh application on the following conditions:i) It should be recommended by a State Working Committee/
Central Working Committee Member as applicable.
ii) All dues payable by the member should be cleared.
iii) The time interval between such application and readmission shall be decided by the State Working Committee/Central Working Committee as applicable.

20
b)

12.
a)

QPMPA India

Any member whose name was removed from the membership register of QPMPA, on the grounds of conviction in a
Court of Law, or his name being removed from the MCI
Register, shall not be readmitted till he is finally acquitted
by the Court, and his name is reinstalled in the Register of
the MCI.
Finance: Income & Expenditure

Income:
i) Share of the Central Fund Contribution (CFC) and Legal/
Liaison Fund Contribution (LFC) as per the byelaws from
Local and State Branches.
ii) Income from the subscription and LFC from Annual and
Life Direct Individual, Couple and Institution members.
iii) 20% of the profit of the National/State Annual Conferences
conducted by Local branches. The State Branch/Central
Office shall share this amount equally.
iv) Special contribution and/or donations raised directly or
through Local/State Branches.
v) Income received from Publications, if any.
vi) Contribution received from the Local/State Branches organising other Special Functions, if any.
vii) Bequests received from persons or organisations who desire to benefit the QPMPA; or Bequest received for any
specific purpose as Endowment.
viii) Interest on Deposits.
ix) Rents collected on property, if any.
x) Other sources duly authorised by the State/Central Working Committees.
b) Reserve Fund:

QPMPA India

21

i) Contribution from Local/State Branches towards this.
ii) Minimum of 25% of the surplus fund of the Central Office.
iii) Contribution from individuals or members especially towards this.
Note: The Reserve Fund can be drawn and spent only by a Special
Resolution at the Central Working Committee, the notice for which, with
reasons for such withdrawal, clearly mentioned, shall be duly circulated
and in which three-fourth of the accredited members present voting in
favour of the resolution.

c)

Legal/Liaison Fund:
i) Contribution from Local/State Branches towards this.
ii) Minimum of 25% of the surplus fund of the Central Office.
iii) Contribution from individuals or members especially towards this.
iv) This fund to be used to fight legal issues and maintain Liaison Offices.
d) Expenditure:
The funds shall be utilised for:
i) All ordinary expenses, such as postage, etc.
ii) Pay rents, salaries, wages and other charges as may be necessary.
iii) For the issue of the Journal, and other authorised publications and letters.
iv) Other authorised purposes like scientific investigations,
conferences, prizes, scholarships, etc.
v) Expenses for Central Working Committee Meetings, unless a Branch hosts it.
vi) TA to the Central Office bearers shall be given as decided
by the CWC from time to time.

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QPMPA India

PART - III
Management
13.

Central Working Committee (CWC)

The general control, management and direction of the policy
and affairs of the QPMPA, India shall be vested in the body styled as
the “CENTRAL WORKING COMMITTEE” (CWC). Such
power shall be derived through a resolution passed (to such effect)
each year by the General Body during the Annual Conference or
Annual General Body.
14.

Composition

The Central Working Committee shall be composed of the following members —
a)

Ex-Officio Members:
i) The President of the QPMPA, India of the current year.
ii) All the Past Presidents of the QPMPA, India.
iii) The Vice-Presidents of the QPMPA, India of the current
year.
iv) The Honorary General Secretary of the QPMPA, India of
the current year.
v) All the Past General Secretaries of the QPMPA, India.
vi) All the Joint Secretaries of QPMPA, India of the current
year.
vii) The Honorary Treasurer, of the QPMPA, India of the current year.

QPMPA India

23

viii) The Editor of the Journal of the QPMPA, India of the current year.
ix) All the State Office bearers of the QPMPA of the current
year or their nominees with authorisation letter.
x) One elected member from each Local Branch or their nominees with authorisation letter.
xi) All Past State Presidents and Secretaries of QPMPA, Kerala
State Branch.
b)

Elected Members:
The Local Branch at its annual meeting shall elect one member to
represent the Local Branch at the Central Working Committee.

c)

Nominated Members:
The President can nominate Two (2) members to the Central
Working Committee Meeting, who will have no voting rights,
but who can take part in the discussions. Such nomination by
the President is valid to that particular meeting only.

d)

Invited Members:
The President can invite not more than three (3) members as
Special Invitees for one particular meeting, who will have no
voting rights, but will take part in the discussions. Such members need not necessarily be members of the QPMPA, but may
belong to the category of experts in a particular field (such as
advocates, etc.) whose opinion may have bearing on the topic
to be discussed on that particular meeting.

e)

Though the Office-Bearers and others may change, the Central Working Committee is a continuous body.

24
15.
a)

b)

c)

16.

QPMPA India

Powers and Functions
The CWC will administer the affairs of the Association in accordance with the Memorandum, Rules and Byelaws of the
Association. The CWC shall exercise such powers and do such
acts and things as may be exercised or done by the Association.
The CWC shall have the right to delegate some of its powers to
any special and/or adhoc Committees, which it has the right to
appoint.
The decision of the CWC in matters concerning the Association shall be final, except those concerning Election disputes,
Constitutional amendments and other disputes, when the CWC
shall delegate such powers to specially appointed Committee(s)
as per Byelaws, described hereinafter.
Meetings

a)

The CWC shall meet at least two times in an association year,
apart from the Annual meeting, which shall ordinarily be held
and be finished before the first day at the venue of the Annual
Conference of the QPMPA.

b)

Ordinary meetings of the CWC shall be held at a place, date
and time, which shall be decided by the Honorary General Secretary in consultation with the President. Notice of the ordinary
meeting along with agenda and minutes of the previous meeting
should have been received by CWC Members three weeks before the date of the meeting. Such information being despatched
under certificate of posting. The Annual meeting of the CWC
shall usually be held at the venue of the Annual Conference.

QPMPA India

c)

Apart from the meetings described above there shall be a “REQUISITION MEETING” of the CWC. The Honorary Secretary shall call for such Meeting within Four (4) weeks on receipt
of a requisition signed by at least 30% of the total accredited
members of the CWC, stating specifically the business for which
such a requisition is made. The Honorary General Secretary in
consultation with the President shall fix the time, date and place
of such meeting. In such a meeting no other matter shall be
discussed other than the matter specified in the Notice.

17.
a)

25

Office Bearers of the QPMPA
The following Office-Bearers shall be elected for the proper
management and administration of the QPMPA.
i)
ii)

The President.
Four Vice-Presidents on Zonal basis.
The country
will be divided into four zones, namely —
North Zone —
East Zone —
South Zone —
West Zone —
iii) The Honorary General Secretary.
iv) Four Joint-Secretaries on Zonal Basis as in the case of
Vice-Presidents.
v) The Honorary National Treasurer.
vi) The Managing Editor of the Journal.
b)

All the Office Bearers shall assume Office on the day of the
Annual Conference and their term of Office shall be for TWO
Association years.

26
18.
a)

QPMPA India

Duties and Powers of the Office-bearers

PRESIDENT:
i) The President shall be the Chairman of the meetings of the
committee(s) of which he is the President and shall preside
over any other committee of which he is a member and shall
preside over all meetings at the National Annual Conference.
ii) Shall guide and control the activities of the QPMPA, India
and Central Working Committee.
iii) Shall regulate the proceedings of the meetings and conferences, interpret the Rules and Byelaws and give ruling on
doubtful points. The President’s ruling cannot be questioned
unless he himself reverses his ruling.
iv) Shall have only a casting vote in case of an indecisive voting.
b) VICE-PRESIDENTS:
i) Shall help in the organisation of State Branches by making
tours and addressing members, etc., in their zones.
ii) Any grievances or disputes should be brought to the notice of the concerned Zonal Vice-President and the disputes, grievances, etc., should be settled with the
Vice-President’s help and in his presence. If such move
fails, only then it should be brought to the concerned
forum of the QPMPA, India and that too only through
the concerned Vice-President, with his approval and consent.
iii) One among them shall act for the President in the absence
or inability of the President; and he shall be named as “Senior Vice-President.”

QPMPA India

c)

27

HONY. GENERAL SECRETARY:
i) Shall be in charge of the Headquarters (Central) Office,
and the affairs of the Central Working Committee.
ii) Shall be the Correspondent on behalf of the Association,
and conduct all correspondences.
iii) Shall have general supervision of accounts, pass all bills
for payment and sign cheques jointly with the Treasurer.
iv) Shall organise, arrange and convene meetings, conferences,
Lectures, etc.
v) Shall maintain a correct and up-to-date Register of all members.
vi) Shall advance the cause of the Association in general.
vii) Shall prepare a Budget and present it at the National Annual Meeting for approval.
viii) Shall bring any matter that are of interest and concern to
the Association, to the notice of the President for guidance
and further procedure.
d) HONY. JOINT SECRETARIES:
The Joint Secretaries are also elected on Zonal basis. Their
main functions shall be to assist the respective Vice-Presidents
in their functions and activities, and bring to the notice of the
Hony. General Secretary matters that need attention in consultation with the respective Zonal Vice-Presidents. They are in
charge of the particular Zone for which they are elected, as the
General Secretary shall be in charge of the Central affairs of
the Association.
e) THE HONY. TREASURER:
i) Shall receive all money from sources as defined in the
Byelaws, and deposit them in Nationalised Banks that are
approved by the CWC to the credit of the QPMPA, India.

28

QPMPA India

Such account(s) shall be a Joint Account to be operated
by the Hony. Treasurer and the Hony. General Secretary
jointly.
ii) Shall be responsible for all income as defined in the Byelaws.
iii) Shall dispose of bills for payment, as sanctioned by the
General Secretary only on his written requisition to that
effect. As all the bills of payment should have the approval
of the CWC, if the Treasurer has any bonafide doubt about
this, he has the right to bring it to the notice of the CWC
before payment even if it had the written requisition from
the General Secretary.
iv) Shall be responsible for keeping up-to-date accounts of the
Central (HQ) Office.
v) Shall get the Annual Statements of Accounts and Balance
Sheet required and get it audited by the auditors approved
by the CWC and submit for approval at the National Annual Meeting.
f) MANAGING EDITOR OF THE JOURNAL:
Shall be in charge of and accountable to the regular editing and
publication of the Official Journal of the Association. He may
appoint his own team of Secretary, Treasurer and members of
the Editorial Board. He shall prepare Annual Budget and get it
approved in the National Annual Meeting. He shall also submit
regular reports and Statement of accounts in every CWC Meeting.
19.

Termination â&#x20AC;&#x201D; Officials
The term of any of the Office-bearer (or all of them) shall be
considered terminated, before their full term of office is over
under the following circumstances:-

QPMPA India

a)

29

If any of them submit their resignation giving Thirty Days notice to the CWC through the Secretary. If the Secretary wants
to resign, it should be submitted through one of the Joint Secretaries and if all of them or a group of them wants to resign en
masse the letter should be addressed to the CWC directly through
the Secretary, who till the matter is decided shall conduct the
business. The CWC should assemble within a period of Thirty
days from the receipt of such a letter to dispose of this matter.
b) Office-Bearers can also be removed by a vote of no confidence
observing the following procedure —
i) Not less than 30% of the CWC members should give to the
CWC a one-sentence resolution with their original signatures attached, to the Secretary or the concerned person —
“The Association has lost confidence in .........”
ii) On receipt of such a letter, after verifying the correctness,
etc., of the letter, in consultation with the President, the
Secretary should call for a Requisition Meeting of the CWC
within Thirty days.
iii) The necessary Quorum for such a meeting shall be 75% of
the accredited members of the CWC; and within half an
hour after the assembly of such a meeting if there is no
required quorum the resolution shall be considered lost, and
shall not be allowed again in that Association year.
iv) In such a meeting with the required quorum, the President
shall preside if the motion is not against him; and the Secretary shall conduct the Meeting if the motion is not against
him. If such being the case the Vice-President and the Joint
Secretary shall take charge of the proceedings.
v) No other matter shall be taken up for discussion in such a
meeting except the matter pertaining to the Resolution.

30

QPMPA India

vi) In such a meeting, all those who wish to express their views
shall be given a limited time by the Presiding Officer, but
only after the person against whom the Resolution is placed
shall be given enough time to explain his stand. The discussion should close when the Presiding Officer so rules.
vii) The Resolution shall be considered passed only if it gets a
majority of 51% by a secret ballot of the members present;
otherwise, it will be considered lost.
viii) If the resolution is passed, the concerned office-bearer(s)
should vacate the office forthwith, handing over all records
and papers to the concerned person in the presence of the
CWC Members, and to their satisfaction on the same day.
If by any unavoidable circumstances there is any discrepancy in handing over the records, etc., the outgoing officebearer shall be given a specified time to rectify the same. If
there is any lapse even after this time limit, the CWC will
consider necessary actions to be taken.
ix) Such ousted member shall not hold any office of the Association for the next Three (3) Association Years.
x) No Bye-election shall be held in that year, but the adhoc
arrangement made during the CWC Meeting, will continue
until the end of that year.
20.
a)
b)
c)

Association Year
The Official year of activities of the QPMPA shall be from the
First Day of April to the Thirty-First Day of March next year.
All Local/State Branches should send their share of Central
Fund Contribution before the 31st May every year.
The payment of the CFC should be accompanied by a complete
and full address of all members belonging to the Branch for

QPMPA India

d)

e)

21.
a)

b)

31

that current year based on which the State/Central Offices shall
calculate the CFC. If such a list is not forwarded, the CFC
calculation shall be made based on previous year’s record and
the difference if any the Local/State Branches should pay.
Such of those Local/State Branches who have not cleared the
CFC, cannot take part in the Election process, and members of
such Branches cannot compete for any posts.
Branch(es) that fail(s) to pay CFC consecutively for more than
TWO successive years shall be declared DEFUNCT and the
name erased from the Register. The concerned Zonal Vice-president and the Joint Secretary shall be responsible to see for such
contingency does not arise.
Formation of Local/State Branches
A minimum of FIVE persons, who are eligible to be members of the QPMPA, as per Byelaws — Part II; Section 7;
Sub-Section (a) — who reside and do medical practice, or
are employed in a place or its neighbourhood may form
themselves into a local branch of QPMPA, by a resolution
passed at a General Body meeting of such persons, convened for such purpose. The Resolution with the Names of
the proposed and accepted list of the Office Bearers of the
New Branch and signed Membership application forms
along with the prescribed Central Fund Contribution (CFC)
shall be sent to the respective State Secretary if there is a
State Branch or to the General Secretary if there is no State
Branch.
Such an application shall be placed before the proper forum by
the State/General Secretary at the earliest possible meeting for
the approval and the official approval along with the receipt for

32

c)

d)

e)

f)
g)

22.
a)

b)

c)

QPMPA India

the CFC received shall be forwarded to the Secretary of the
Local Branch.
From the time of such approval, the members of the Local
Branch thus approved shall enjoy all privileges endowed by the
QPMPA.
The Election of the Local Branches as per their byelaws shall
be conducted on or before the 15th of March, and the list of
office-bearers shall be forwarded to the State and/or General
Secretaries, on or before the 25th of March every year.
Every year the Local Branches shall send the list of members
along with the CFC to the State/CentralOffice as the case may
be.
Five or more Local Branches in a State/Union Territory in India can join together to form a State Branch.
TA for attending SWC and CWC meetings shall be paid by the
respective Local/State Branches.
General Procedure of CWC Meetings
Minutes of all meetings shall be correctly kept, maintained and
shall be duly declared passed after confirmation at the following meeting of the CWC. This is the responsibility of the
General Secretary, or the one who takes his place in any contingency as prescribed in Byelaws.
No resolution adopted or rejected at a meeting shall again be
taken for consideration within six months period or 20% of the
CWC members demand for it.
Notice of CWC Meetings should be sent through post under
Certificate of posting and should be accompanied by the Minutes of the previous meeting.

QPMPA India

23.

a)

33

Annual Meeting of the Central
Working Committee (CWC)

The Annual Meeting of the CWC shall ordinarily be held at the
time of the Annual National Conference and shall finish its work
before the first day of the Annual National Conference of the
QPMPA. The place, date and time shall be decided by the Honorary General Secretary in consultation with the President and
depending upon the decision of the previous Meeting of the
CWC, which would consider invitations from any of the Local/
State Branches inviting the Conference to be held at the place
of their choice, and hosting the same.
b) The following business shall be transacted at the Annual
CWC Meeting â&#x20AC;&#x201D;
i) If by any contingency both the President and the Vice-Presidents are not available, a senior person shall be elected as
the Chairman of the Meeting.
ii) Adoption of the Minutes of the previous meeting.
iii) Matters arising out of the Minutes.
iv) Adoption of the Annual Report presented by the General
Secretary.
v) Discussion on Annual Report.
vi) Adoption of the Audited Accounts presented by the Treasurer after discussions.
vii) Appointment of Auditors, Legal Advisers, etc.
viii) Presentation of the Budget, discussion and adoption.
ix) Resolutions brought forward by CWC, Branches and Individuals subject to the conditions cited below.
x) Any other business with approval of the Chairman/President.

34

QPMPA India

c)

The following rules are to be observed to bring Resolutions:
i) Notice of the Resolutions to be moved at the National Annual Meeting should reach the Central (HQ) Office at least
one month before the Annual Meeting. No Resolution shall
be placed directly at the Annual Meeting, except under some
extraordinary circumstances and that too with previous permission by the President and approval of the CWC.
ii) If the Resolution is something pertaining to Constitutional
amendment, such a Resolution should reach the General
Secretary at least Three months before the Annual Meeting,
so that it should have been circulated to all Branches for a
feedback before being placed before the Annual Meeting.

d)

A Notice of at least Three (3) weeks should have been given to
all members, along with the Agenda and the minutes of the previous meeting specifying the place, date and time of the CWC
Meeting.
The Quorum of all the Meetings of the CWC including the
Annual Meeting shall be 20% of the accredited members of the
CWC.
Apart from Requisition and Ordinary Meetings of the CWC,
there shall also be special meeting of the CWC. This shall be
convened if a State Branch unanimously sends a signed petition
to that effect to the General Secretary. The General Secretary
shall convey the decision about this to the Branch after the decision of CWC on this matter. If such a meeting is allowed,
then as far as possible, the concerned Branch shall host the
Meeting and the Agenda shall be as per the General Secretaryâ&#x20AC;&#x2122;s
description, in consultation and approval of the President. If
there is any special purpose or reason for such a Special

e)

f)

QPMPA India

35

Meeting, the concerned Branch should specify the same in their
request to the Central Office.
24.
a)

b)
c)

d)
e)
f)
g)

h)

National Annual Conference of QPMPA
There shall be a National Annual Conference of the QPMPA
every year in the month of May at a suitable place and time as
decided by the CWC.
Any of the Local Branch can invite the Conference to the area
of their Branch, and this shall be finalised by the CWC.
The venue of the Conference, the Reception Committee, the
Fees to be collected under various heads, delegate fees and other
details concerning the Conference are to be worked out as and
when necessary by the concerned Branch(es) and to be confirmed by the CWC.
All members of the QPMPA are entitled to attend the Conference and the General Body Meeting of the QPMPA.
Three weeks notice is to be given to all members about the
details of the Conference.
The quorum of the Conference shall be 10% and that of the
General Body meeting shall be the same.
20% of the profit of the National Annual Conference shall be
paid as CFC to the Central Office if the Conference is hosted
by a State Branch. If the Conference is hosted by a Local Branch,
20% of the profit shall be paid to the State Branch, which in
turn shall remit 50% of that as CFC to the Central Office.
The following Business shall be transacted in the Annual General Body Meeting â&#x20AC;&#x201D;
i) To receive from the CWC the report of the functioning of
the Association during the tenure of the outdoing Officebearers.

36

QPMPA India

ii) To approve the Audited Accounts of the Association.
iii) To consider any other matters duly brought to the notice of
the President, and if allowed, discussions on this.
iv) Election of the Office Bearers once in two years.
v) To pass a resolution “to delegate the authority of the General Body, except to amend the constitution, to the CENTRAL WORKING COMMITTEE (CWC).”
vi) To pass a resolution of appreciation to the previous Officebearers if it is allowed by the President.
25.

Amendment to the Memorandum,
Rules and Byelaws

Whenever it is found necessary and unavoidable, any accredited Member of the QPMPA can bring forth a Constitutional Amendment; for which the following conditions should be followed —
a) If the Amendment is from a Local Branch Member, it should as
far as possible come through the concerned Branch. The Member may also send such Amendment directly to the General Secretary, but it cannot be sent without the knowledge of the Local
Branch.
b) If the Amendment is from a State Working Committee Member,
it should as far as possible come through the concerned State
Branch. The Member may also send such Amendment directly
to the General Secretary, but it cannot be sent without the knowledge of the State Branch.
c) A CWC Member can directly place a Constitutional Amendment to the CWC, but subject to the conditions, which are applicable to above category also.
d) Resolution(s) concerning Constitutional Amendment should
reach the General Secretary Three (3) months before the date

QPMPA India

e)

f)

g)

26.
a)

37

that can be fixed for the discussion.
The General Secretary should send the copy of such a resolution to all State/Local Branches and all CWC Members seeking their reaction at the earliest.
At the Meeting assembled for this purpose, or at the Annual
Meeting when this matter comes up the Resolution will be
considered passed only when 51% of the CWC Members vote
in favour of the Amendment.
The amendment passed by the CWC will come into force only
after the approval by the following General Body Meeting.
Journal of QPMPA

There shall be a Journal for the QPMPA, which shall be the
Official media of the Association, publishing the views of the
QPMPA, on matters that are of concern to the Association. It
would also publish regularly, activities of the Branches under
the QPMPA, and papers of scientific and professional interest.
b) It shall be published every month (Twelve issues per year.)
c) For the management and publication it shall have the following Office bearers â&#x20AC;&#x201D;
i) The President of the QPMPA.
ii) The Hony. General Secretary of the QPMPA.
iii) The Managing Editor of the Journal.
iv) The Secretary cum Treasurer of the Journal.
v) Five members of the Editorial Board.
Of these (i) & (ii) are ex-officio members and (iii) viz. the
Managing Editor shall be elected by the Annual General
Body Meeting. The Managing Editor shall be given the
authority to choose his own team of Editorial Board & Treasurer.

38
d)

QPMPA India

Duties and Functions:
i) The Managing Editor of the Journal shall be responsible
for the regular and proper publication of the Journal with
the help of his team of Editorial Board and Treasurer.
ii) Shall be responsible for the management of the business
and maintenance of the Journal, its printing, distribution,
etc.
iii) Shall in all ordinary issues, publish the organisational matters apart from Branch activities, that is supplied by the
General/State Secretaries. In the absence of such matter for
publication, this space can be utilised for matters that are
approved by the Board.
iv) The Journal Committee shall meet once in Three months
and during the time of CWC Meeting and submit report
regularly to the Central Working Committee.
v) Shall prepare audited yearly financial Statement and submit to the Annual Meeting of the CWC for approval.
vi) Shall have the power to spend money for various purposes
connected with the printing and posting of the Journal up to
the amount sanctioned in the budget estimate for the year, by
the CWC. It should have and obtain special permission to
spend, if the expenses are expected to go beyond this limit.
e) Funds & Finance for the Journal Committee:
The income for the Journal is derived from â&#x20AC;&#x201D;
i) Subsidies and grant from the Central Fund of the QPMPA.
ii) Advertisement charges received.
iii) Sale cost of any publication or papers of scientific or Organisational interest that are allowed by CWC.
iv) From donations for the specific purpose of the Journal and
bequests if any.

39

QPMPA India

Such accrued income shall be ear marked and kept separately as
decided by the CWC and shall be spent only for the purpose of the
Journal affairs.

27.

Robert’s Rules of Order

“The rules contained in the current edition of Robert’s Rules
of Order Newly Revised shall govern the QPMPA in all cases to
which they are applicable and in which they are not inconsistent
with these byelaws and any special rules of order the organisation
may adopt.”

PART - IV
Election Procedure
28.

Office Bearers

The following Office Bearers shall be elected once in Two
(2) years from the members present at the National Annual General
Body Meeting —
a) National President,
b) National Vice-Presidents -Four (4) on Zonal basis,
c) Hony. General Secretary,
d) National Joint Secretaries -Four (4) on Zonal basis,
e) Hony. National Treasurer, and,
f) Journal Editor.
29.
a)

Eligibility for the above posts
A Candidate for the Post of the National President shall:
i) Be an active life or ordinary member of the QPMPA, for
Five years, without any dues, and proposed by a Local/
State Branch in good standing, and,

Has served or will have served at the time he/she takes the
office as National President, as a State Working Committee/Central Working Committee Member for a term of Four
Years out of which a full term of Two years or a major
portion thereof as State/National Secretary or State/National
Treasurer or State/National Joint Secretary or Journal Editor or Local/State Branch President.

Be an active member of the QPMPA for Four years as life
or ordinary, without any dues, and proposed by a Local/
State Branch in good standing, and,
Has served or will have served at the time he/she takes the
office as National Vice-President/General Secretary/National Joint Secretary/National Treasurer/Journal Editor, as
a State Working Committee/Central Working Committee
Member or Local/State Branch President for a full term of
Two years or a major portion thereof.

Election Procedure:
i)

ii)

An Election Committee consisting a Chairman and two other
members shall be nominated at the first CWC meeting of
every election year.
The Election Committee shall conduct the election and install the new team at the National Annual Meeting.

41

QPMPA India

d)

e)

The State Annual Conference of the QPMPA, Kerala, to be
held in May 2010 shall also be the first National QPMPA Conference.
This 2010 conference will elect the first team of Office bearers
for QPMPA, India and they shall continue in office for a period
of three years. There after the term of office shall be for two
years.

PART - V
Arbitration Tribunal
30. Any dispute concerning constitutional points, Election
procedures or any other Organisational matters, should be clearly
drafted by the aggrieved member or Branch, and handed over to
the State/General Secretary; and the State/General Secretary within
two weeks of receipt of such a complaint shall call for a SWC/CWC
Meeting and in this meeting a One-member Arbitration Bench shall
be formed, if the dispute is not settled by SWC/CWC.
31. The procedure after the formation of such a Bench is entirely
left with the Bench and there cannot be any objections or questions
about this.
32. The decision and the award given by the Bench shall be final,
and the Award binds both the parties.
33. Any member who takes any dispute to the Court of Law
without exhausting these means of redress shall be suspended from
the Association for six years.

42

QPMPA India

PART - VI
Branch Rules & Byelaws
34. The Rules and Byelaws of State and Local Branches of the
QPMPA shall be framed in such a fashion to be consistent with and
not contradicting the Rules and Byelaws of the QPMPA, India.
35. The Rules and Byelaws of State and Local Branches shall
be first approved at their respective levels and then submitted before
the CWC for final approval.
36. The State Rules and Byelaws received by the General
Secretary for the approval by the CWC, must be circulated to all
CWC Members alongwith the CWC meeting Notice convened for
the approval of the same.