How to deal with scanned documents

When you scan a text document, you want to make sure to get the most out of that file. Why limit yourself to working with a bulky, inconvenient image when you can have a complete text file available to you within seconds? In order to ensure that your scanned documents are as useful to you as possible, you should be sure to OCR them and compress them as necessary. Also, ensure that you have the files available in the format that is most convenient for you.

When batch scanning becomes too overwhelming

Sometimes, working with scanned files in bulk is difficult because your software cannot keep up with the growing volume of documents, as your disk space begins to fill up. If this is a problem that you are encountering, ask yourself if you are using the right software for your needs. You should be using a tool with batch processing capabilities that can handle large groups of files at once, and one that can compress scanned files to make them more manageable.

Best software for batch scanning

If your software does not meet the above criteria, look for a tool that does. Some programs, like PdfCompressor from CVISION, combine multiple operations into a single step to simplify your workflow. PdfCompressor is perfect for batch scanning because it can convert files into PDF from other formats, such as TIFF and JPEG, compress them, and also OCR them. Not sure if this is the right program for you? Download the free trial version and see.