Accommodation Information

Hotel Accommodation

JTB GMT has booked rooms at hotels in Tokyo for the Congress period. Reservations will be processed in order of receipt of application form.
If the hotel of your first choice is fully booked, you will be assigned to a room at a hotel of the same grade.

Room rates include service charge, a 5% consumption tax and hotel tax where applicable.

Room rates include the breakfast excluding Nishitetsu Inn Shinjuku.

* indicates single occupancy of a twin or double room.

Application and Payment for Hotel

Participants wishing to reserve hotel accommodation should apply online to reach JTB GMT no later than Aug 22, 2011.
After applying a confirmation sheet will be sent by JTB GMT.
Application should be accompanied by a remittance covering the hotel deposit (one night room charge) due to JTB GMT.
(The hotel deposit will be credited to your bill. All hotel expenses deducted from the deposit should be paid directly to the hotel.)
No reservation will be confirmed in the absence of this payment. All payment must be in Japanese yen.
If the remitter’s name is different from the participant’s name or the remittance covers more than one person, please clarify the name of each participant.
Payment should be in the form of either one of the following
- One of the following credit cards 1. VISA 2. MasterCard 3. Diners Club 4. AMEX 5. JCB
- A bank transfer to JTB Global Marketing & Travel Inc. (Message: IVF2011)

Cancellation

In the event of cancellation, written notification should be sent to JTB GMT. The following cancellation fees will be deducted before any refund is made.

Up to 10 days before the first night of stay ------------- None
9 to 2 days before-------------------------------------------- 20% of daily room charge
1 day before -------------------------------------------------- 80% of daily room charge
On the day of arrival or no notice given ---------------- 100% of daily room charge