Chart Data Table in PowerPoint 2013 for Windows

Learn about the Data Table for charts in PowerPoint 2013.

Author:Geetesh Bajaj

Product/Version: Microsoft PowerPoint 2013OS: Windows 7 and 8

Date Created: May 13th 2014Last Updated: May 13th 2014

There may be times when you need to show both the chart and the underlying data that created the chart. To make this
possible, you can use PowerPoint's Data Table option -- this way, not only you get the pictorial representation
of the values, but you also get to show the same values in the form of a table right below the chart.

Follow these steps to learn more:

Open your presentation in
PowerPoint 2013 and select the required chart, as shown in Figure 1.

Figure 1: Chart selected

This brings up two ChartsTools contextual tabs of the
Ribbon -- select the Design tab
(highlighted in red within Figure 1, above). Then, click the Add Chart
Element button (shown highlighted in red within Figure 2). This opens a
drop-down gallery as shown in Figure 2 -- within this drop-down gallery, select the Data Table
option to open a sub-gallery which includes various options for the Data Table (highlighted in blue
within Figure 2).

Figure 2: Data Table sub-gallery

Alternatively, you can select the chart and click the Chart Elements button (the
plus sign highlighted in red within Figure 3). This opens the Chart
Elements gallery. Within the Chart Elements gallery, hover your cursor over the
Data Table option. This brings up a right-arrow as shown highlighted in blue within
Figure 3. Click this right-arrow to open the Data Table sub-gallery (highlighted in
green within Figure 3) which includes various options for the Data Table.

Figure 3: Data Table options

Let us explore the options within the Data Table sub-gallery shown in Figure 2, previously on
this page:

None: Selected by default, this option removes any existing Data Table from the chart -- your chart will
appear as shown previously in Figure 1 on this page.

With Legend Keys: Adds a Data Table below the chart with each Series name accompanied by its Legend Key
(color block) in the Data Table, as shown highlighted in red within
Figure 4.

Figure 4: Data Table with Legend Key

No Legend Keys: Adds a Data Table to the chart with the Series names not showing any Legend Keys (color blocks).
Figure 5 shows Data Table added (highlighted in red within
Figure 5) to our sample chart.

Figure 5: Data Table without Legend Keys added

Note: Hover the cursor over any top three options within the Data Table sub-gallery to see a live preview.

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?