Administration guide

OpenKM provides easy access to the application configuration by means of the "Administration Tab" located on the administration system area. Relevant and useful information can be accessed to assist the administrator in controlling and configuring the OpenKM repository.

Only users with ROLE_ADMIN can access the administration area. A new tab Administration will appear to these users at the right top corner of system toolbar.

Administration layout:

Toolbar

Featured horizontal menu

Featured area

OpenKM administration provides access to:

Icon

Name

Description

Home

Administration landing page. Here is shown:

Application version.

Installation UUID.

Configuration parameters

Almost all configuration parameters are set here.

With multi-tenant module enabled is possible to set different properties depending on the tenant.

Changes done here affect all the application.

Mime types

All registered document MIME types which OpenKM understands. You can modify, remove or add a new one.

Statistics

Shows information about repository size. Also can check the evolution of the Pending task queue and Pending extraction queue.

Scripting

Execute JAVA scripts.

Metadata

Creates, modifies or removes metadata definitions.

Users

Creates, modifies or removes users and roles.

When the application is configured to connect LDAP, these values can only be changed on LDAP server because OpenKM connect to LDAP only in read only mode.

Profile

A profile is a specific set of configurations for the user interface.

Database query

Execute queries to the database.

Reports

Adds, removes or executes application reports.

Activity log

User actions are registered in the OpenKM activity log.

All activity log data is stored in OKM_ACTIVITY table.

Wofkflow

Adds, removes or view status of registered workflows.

Automation

Sets automatic tasks based on application events like DOCUMENT_CREATION, among others.

Administration guide

OpenKM provides easy access to the application configuration by means of the "Administration Tab" located on the administration system area. Relevant and useful information can be accessed to assist the administrator in controlling and configuring the OpenKM repository.

Only users with ROLE_ADMIN can access the administration area. A new tab Administration will appear to these users at the right top corner of system toolbar.

Administration layout:

Toolbar

Featured horizontal menu

Featured area

OpenKM administration provides access to:

Icon

Name

Description

Home

Administration landing page. Here is shown:

Application version.

Installation UUID.

Configuration parameters

Almost all configuration parameters are set here.

With multi-tenant module enabled is possible to set different properties depending on the tenant.

Changes done here affect all the application.

Mime types

All registered document MIME types which OpenKM understands. You can modify, remove or add a new one.

Statistics

Shows information about repository size. Also can check the evolution of the Pending task queue and Pending extraction queue.

Scripting

Execute JAVA scripts.

Metadata

Creates, modifies or removes metadata definitions.

Users

Creates, modifies or removes users and roles.

When the application is configured to connect LDAP, these values can only be changed on LDAP server because OpenKM connect to LDAP only in read only mode.

Profile

A profile is a specific set of configurations for the user interface.

Database query

Execute queries to the database.

Reports

Adds, removes or executes application reports.

Activity log

User actions are registered in the OpenKM activity log.

All activity log data is stored in OKM_ACTIVITY table.

Wofkflow

Adds, removes or view status of registered workflows.

Automation

Sets automatic tasks based on application events like DOCUMENT_CREATION, among others.