Administrative Assistant- On-Call

At this time, we are seeking an Administrative Assistant to join our team!

Responsibilities

Politely, and with a strong customer service approach, answers and forwards incoming calls. Follows up as needed to assure that the caller has received what is needed to effectively move the call through the system.

Gives information about residence & services when Executive Director is not available.

Must be able to express self adequately in written and oral communication and to communicate effectively in an interdisciplinary care setting with residents, families, staff members, representatives of community and government agencies.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

VIEW JOBS11/16/2018 12:00:00 AM2019-02-14T00:00SUPPLEMENTAL QUESTIONNAIRE AND TYPING CERTIFICATE ARE REQUIRED AT THE TIME OF APPLICATION
The purpose of this position is to provide a variety of complex administrative and office support tasks. This is accomplished by tracking, recording and reporting information, preparing documents and correspondence, coordinating schedules and meetings, maintaining records, providing payroll, supply and materials support, and completing related administrative duties.
Essential Functions
Provides departmental support by preparing, proofreading, editing, revising and formatting, distributing correspondence and documents. Generates standard responses verbally, in writing, or electronically.
Prepares reports by entering, tracking, recording, and reporting data into automated database system.
Keeps and tracks status reports on information and records as needed.
Utilizes application programs to chart and display recorded information for inclusion in reports.
Coordinates and maintains departmental records by developing and monitoring methods to ensure efficient filing, storage, and retrieval of records, and ensuring confidentiality of relevant records.
Coordinates travel plans, special events and meetings by making appropriate reservations, ordering supplies, and completing check requests and/or expense reports.
Prepares information, meeting packets, agendas, etc.
Attend various meetings taking minutes or notes; distributes meeting materials, etc.
Prepares payroll by entering timesheet data, and sending appropriate documentation to Payroll department.
Other duties as assigned.
Minimum Qualifications
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: High School diploma or equivalent.
Experience: One year of general office or administrative support.
TYPING REQUIREMENT
Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, must submit typing certificate, less than two (2) years old (dated between November 15, 2016 and November 29, 2018), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Current employees in classifications with a typing requirement that is at or above the required net rate of 50 words per minute, do not need to submit typing certificates.
Filing
The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in other examination segments of the selection process. An employment application and typing certificate are required for this position. Applications, supplemental questionnaires and job announcements are available at RTs Human Resources Department located at 2810 O Street, Sacramento, CA 95816, or through our website at www.sacrt.com.
Completed employment application, supplemental questionnaire and typing certificate must be submitted to the Human Resources Department not later than Thursday, November 29, 2018 at 5:00 p.m. RT does not accept e-mail applications, on-line applications, or late applications regardless of postmark. Resumes are not accepted in lieu of an application, but may be included with the application. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298. RT is an Equal Opportunity Employer M/F/D/V.
This position falls under the AFSCME Collective Bargaining Unit
Please click here for the Employment and Supplemental Questionnaire
Sacramento Regional TransitSacramentoCA

VIEW JOBS11/15/2018 12:00:00 AM2019-02-13T00:00POSITION SUMMARY
The performance profile includes the job description and related competencies. This list of job elements, responsibilities, skills, duties, requirements and conditions is descriptive of the current job and is not exhaustive. Management reserves the right to revise the job description or require that other tasks be performed as circumstances change (for example, emergencies, changes
in personnel/ workload, or technical development).
MINIMUM POSITION REQUIREMENTS
Education/including Licensure/ Certification/ Registration:
* High school degree or equivalent required.
* Secretarial college or A.A. preferred.
Experience:
* Prior experience in administrative support preferred.
* Demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS Office Suite required.
* Demonstrated proficiency in using and troubleshooting issues with office equipment (e.g., LCD projectors) required.
* Ability to type 50 wpm required.
* Prior experience in healthcare setting is preferred.
Skills / Knowledge:
* Proficiency in administrative office procedures and protocol; meeting planning and preparation of minutes, scheduling, design and maintenance of filing and office systems.
* Knowledge of healthcare setting is preferred.
* Excellent knowledge of the English language and grammar is required.
* Complex and multiple projects in fast paced environment; may be required to make decision based on incomplete data.
* Must be professional in appearance.
Sutter HealthSacramentoCA

VIEW JOBS11/11/2018 12:00:00 AM2019-02-09T00:00About Vanir
Vanir Construction Management, Inc. has been exceeding client expectations for 35 years. Our progressive growth and quality of service has led Vanir to become consistently ranked among the top construction management firms in the nation by Engineering News-Record. As we continue growing into new areas and markets, our focus is to maintain a team of creative, ambitious, and visionary individuals.
Job Description
The Senior Administrative Assistant provides high-level administrative, secretarial support in the areas of reports, clerical tasks, documentation, and office operation functions. Will provide administrative secretarial support in Corporate, Area, and project offices as assigned. Functions as the administrative support for such procedures as correspondence, meeting minutes, proposals, and other document management.Essential Duties & Responsibilities:
Provides administration, secretarial support that includes the organization of file systems and related data support to the maintenance of document management systems and integrity of the filing systems and related retrieval.Provides application of typing and word processing for correspondence, meeting minutes, proposals, and other material from rough draft of corrected copy. Types, assembles, and distributes monthly reports, proposals, and similar documents. Maintains regular reports and metrics as required by direction.Provides administration of mail procedures that include sorting and processing incoming and outgoing mail and correspondence (FedEx/UPS/GSO) and interoffice communications. Ensures correctness of mail room procedures, supplies, and labeling. Orders via company entities postage, supplies, and necessary tracking to ensure mail operations run smoothly.Assists staff with copying and distribution of project related materials such as submittals, shop drawings, RFIs and other project r corporate documents. Maintains the required logs and updates than as needed.Maintains mailing lists, lead tracking, specialized data, and database systems and coordinates for periodic updates.Perform reception duties as required. Acts as greeter to office, receiving and directing clients and guests. Operates the telephone paging system, receives and directs calls in a timely and professional manner. Will use voicemail and email in messaging as appropriate. Maintains awareness of where employees are as well as of visitors at all times.Assists in maintaining all necessary record-keeping activities. Completes forms for corporate procedures such as requests, distribution lists, logs, meeting room coordination, schedules of employees, and visitors to the facility and parking validation. Primary administrative support to the setup, classification, and maintenance of office and corporate files. Locates materials as necessary, records classifications, compilation and posting of necessary information in accordance to company requirements or direction. Assists in maintaining the correct resources of periodicals, library, and technical resource information according to company or project requirements.Composes, edits, and prepares correspondence. Provides regular proficient word processing to regular activities and assigned tasks such as typing letters and correspondence from draft of corrected copy. Copies and distributes as necessary information required and/or directed.Provides daily integrity of office and equipment. Relies on personal capabilities or coordination to ensure trouble free equipment operation and validity for locations assigned. Assures work areas are neat and orderly. Maintains office environment to high standards.Provide general company information or directs inquiries to correct parties. Facilitates communication on inquiries. Coordinates meetings including, but not limited to, interviews, department meetings, and client meetings. Assures AV needs, orders meals and necessary meeting materials. Distributes agenda to appropriate parties. Will arrange travel and logistics for employees, clients, and others as necessary in support of Administration activities.Maintains office cost tracking and petty cash as required.Regularly works on special projects and events.Promptness and regular attendance at assigned work-site is necessary and required.Provide all services and objectives to ensure the quality of Vanir's services.Perform other duties as required.
Minimum Qualifications:
Bachelor's Degree with emphasis in business administration or technical degree in related construction disciple or equivalent technical area of study. 6+ years of experience in business administration or construction, engineering or architectural related position or combined internships.Or, Associate's Dgree with a preference in business disciplines such as business administration, accounting/finance or management or construction disciple. 8+ years of experience in project coordination and support on construction, engineering, or equivalent technical projects.Or, non-degree holders must possess a High School Diploma or GED and 10+ years of experience in a construction, engineering, architecture, or similar technical projects related to providing coordination, project support, and planning. Incumbent should be planning to advance their education to a baccalaureate-level.Must possess knowledge and application of providing administrative support to corporate and construction office procedures, administrative support applications and practices.Understanding and capability for effective personnel interactions in professional settings.Must have the ability to provide interpersonal and communications skills to effectively communicate in person or via correspondence. Capable use of English grammar, proofreading/editing and spelling is required.Must have a complete understanding of company policies and procedures. Advanced computer skills and familiarity with Microsoft Office Suite products. Project documentation software experience is preferred.Ability to represent Vanir and related entities in a professional manner at all times to ensure company policies and procedures as well as compliance to all applicable laws and regulations.
How to Apply
If you're interested in working for Vanir Construction Management, Inc., please visit our website to learn more and to apply online at www.vanir.com.VEVRAA Federal ContractorRequest Priority Protected Veteran ReferralsEOE Minorities/Females/Protected Veterans/DisabledContact Email: careers@vanir.comPersons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.We Participate in E-Verify
VanirSacramentoCA

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