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ARIN XXII
Members Meeting
Notes -
9 April 2008

Meeting Called to Order

Speaker: Ray Plzak, ARIN President and CEO

Ray Plzak opened the meeting with announcements and thanked Center Gate Research and Los Nettos for sponsoring the ARIN XXII network connectivity and supporting the Cyber Café. He encouraged all remote participants and attendees to complete the meeting surveys, which will also enter them in a prize drawing.

ARIN Board and Advisory Council Election Procedures

Speaker: Jud Lewis, ARIN Membership Coordinator

Jud Lewis described the voting procedures and timeline for the Board of Trustees and Advisory Council elections. Election results will be announced no later than 31 October 2008 to the arin-announce@arin.net mailing list and the ARIN website.

Highlights:

Elections are being held to fill 2 open seats on the Board of Trustees and 5 open seats on the Advisory Council. The open NRO NC seat is being filled by appointment this year following the procedures in the ASO Memorandum of Understanding.

Biographies of each candidate as well as statements of support are available on the ARIN website.

Voters must be the designated member representative (DMR) for an ARIN General Member in good standing. The deadline to establish voter eligibility was 3 October 2008.

Jud briefly explained the online voting procedures, and invited anyone with questions to visit the Election Help Desk or e-mail info@arin.net for assistance.

Jud turned the microphone back over to Ray Plzak who then moderated the candidate speeches.

Board of Trustees Candidates

All candidates were invited to present their qualifications in a short speech to the audience. Candidates who spoke were:

Timothy Denton

Vikas Khanna

Bill Woodcock

The following candidate was not present to speak. His statement of motivation to serve on the Board and abbreviated biography were presented to attendees. In addition, Ray Plzak read a supplemental statement submitted by the candidate.

Presenter: Susan Hamlin, ARIN Director of Member Services

Services – The 2007 Annual Report was done as an online presentation available on the website. The ARIN Consultation and Suggestion Process (ACSP) is active, with 21 suggestions to date in 2008

Projects – "Get Out the Vote" campaign to encourage ARIN election participation. There have been two additional Public Policy meetings in the Caribbean Sector. A website redesign is in process, and we hope to have the new site up around the end of the year.

Coming soon – ARIN Meeting Fellowship Program to begin in 2009. We will have another Caribbean Sector Meeting in Barbados in February and ARIN XXIII will be held in 26-29 April 2009 in San Antonio, Texas.

Beginning in 2010 we will be going to a three annual meetings per year schedule; February in the Caribbean, June in Canada, and an October back-to-back meeting w/ NANOG in the Continental United States.

Financial Services

Presenter: Bob Stratton, ARIN Director of Financial Services

The process of digitizing all Registration Services Agreements is ongoing.

We are working with Engineering to integrate accounting records on the website so that you can manage your financial function through the website.

We have implemented a number of financial controls that were recommended in the Sarbanes-Oxley Audit. There is now an off-site lockbox for billing, and we have set up a separate payroll account for better controls.

Engineering

Presenter: Mark Kosters, ARIN Chief Technology Officer

Operations – Rebuilt Ashburn Colocation equipment. Colocation site for the West Coast has been selected, and an announcement is pending. A disaster recovery site is being planned. In house, we have IPv6 to the desktop, and are moving all the legacy applications onto new hardware.

ARIN Advisory Council Report

Speaker: Leo Bicknell, ARIN AC, Chair

Leo Bicknell provided an update on the activities of the Advisory Council.

Highlights:

Offered an overview of the time commitment and travel that AC members perform as part of their duties.

AC meeting is now moved to the end of the meeting to allow more time.

Policy update since Denver:

4 adopted and implemented; 2007-17 2007-21, 2007-23, 2007-27

Carried over to ARIN XXII; 2007-14, 2008-2, 2008-3

New proposals that have been discussed this week; 2008-4, 2008-5, 2008-6, and 2008-7

AC elections open today and there are 11 candidates running for 5 positions. Two incumbents have chosen not to run for another term. Leo thanked Alec Peterson and Suzanne Woolf for their years of service.

Closing Announcements and Adjournment

Speaker: Ray Plzak, ARIN President and CEO

Ray Plzak first thanked sponsors the meeting sponsors, Los Nettos and Center Gate Research. He reiterated the theme of community transition, citing the new remote participation options, the planned changes to the meeting calendar, and the new website functions. Ray closed by announcing that after eight years at the helm of ARIN, he would be stepping down as President and CEO effective 31 December 2008.

John Curran returned to the microphone to thank Ray for his service, and to announce that he would, as Chairman of the Board, be stepping in as interim CEO, and that an executive search committee has been formed to find a new ARIN President and CEO. He stated that Paul Vixie would be leading this committee and any recommendations should be directed to him. John also pointed out that Ray would continue to participate in ARIN, filling a key role in outreach efforts in the near term.

Ray returned to the microphone to close the meeting and invite attendees to participate in the next two meetings in Barbados in February and San Antonio, Texas 26-29 April 2009.