Policy Bulletin

Time Reporting

The Leave Time Taskforce would like to share the following information with you. These are not new policies, but issues where there seems to be confusion or a lack of consistency in how the policy is put into practice.

Each month, non-exempt employees and their supervisors must review and sign the Report of Time Entered form that is generated after the time has been recorded on HRMS. An example of this report is attached to this email. All departments should adhere to this policy except for those specific departments that have been granted an exception because they use automatic time feeds.

Employees are encouraged to keep a daily or weekly log of time worked for their own records and for their use in confirming the accuracy of the Report of Time Entered form that they receive.

If any changes are made to an employee’s timesheet, the employee and supervisor must sign or initial it to acknowledge changes in time reported on the department-held document.

Copies of the Report of Time Entered forms are required to be maintained by each department or unit for seven years. These forms are not kept in the Payroll Office.

Employees can request a copy of their Report of Time Entered forms from their department. In departments that do not generate Report of Time Entered forms, employees can make a request to review their time entered. This request should be directed to their supervisor or to department payroll personnel

If you have any questions on these issues, please contact HR at 766-2438. If you would like to speak with a Staff Senate representative, please let us know.