Status Changes

All fully-instated officers of the Empire are
considered to have either an "Active" or "Reserve" status.

Another status – "Inactive" – also exists within the Empire Reborn
database... It is utilised for former officers, as it indicates that an
individual's Imperial service (GE membership) has ended.

There are only two overall types of status changes:

Requested Status Change

An officer's status is being changed at their specific request.

Forcible Status Change

An officer's status is being changed forcibly, without a specific
request from them to change it.

A Division may form its own policies on which of its Division Commander
and Personnel Officer (see: Division
Commands) are responsible for what types of changes. However – to ensure
that basic handling of the member rosters remains uniform throughout The
Galactic Empire – the following universal policies must be observed in
all cases...

In regard to AWOLs:

When an officer becomes AWOL – as defined in the
Imperial Charter – their commanding officer(s) have the option of
requesting the officer's removal. However, the commanding officer(s) should
have made at least two attempts at e-mail contact in the time during
which the subordinate became AWOL.

Officers reported AWOL shall be removed via a transfer to the
GE Reserves.

In regard to Desertions:

When an officer has Deserted – as defined in the
Imperial Charter – their commanding officer(s) have the duty of
reporting the Desertion.

As erroneous Desertion reports tend to be filed, officers should report
Desertions by forwarding an e-mail error message that "bounced back" from
the Deserter's account. The message shall be reviewed to confirm that the
account is indeed invalid, and not simply experiencing
temporary/transient errors.

Officers confirmed as having Deserted shall have their status set
to "Inactive".

Officers whose e-mail accounts are experiencing transient (temporary) errors
such as "over quota", "connection deferred", "mailbox full",
etc., cannot be labelled as Deserters and should not be set
"Inactive". However, if the "temporary errors" continue for an appropriate
length of time with no word from the officer, they may be declared AWOL
and handled accordingly.

In regard to overall handling:

Officers who undergo a forcible status change must still be
carbon-copied on the change, to keep them informed of their membership status.
The standard chain-of-command – up to and including the Division Commander –
should also be CCed.

If an officer is requesting departure from the GE, and:

there is any indication that they may be unaware of their option to
transfer to the Reserves; or

it appears they are leaving out of necessity rather than desire

... they should, in fact, be transferred to the
Reserves, and then further modified to "Inactive" only if they request
complete departure from the GE.

clearly indicate a desire to be completely removed from all GE
activities, rosters, mailing lists, etc.

... then their status should be set directly to "Inactive".

When in any doubt, roster-maintaining personnel should err toward assigning
a departing officer to the Reserves rather than
setting them "Inactive"... Over time, continued membership in reserve status has
traditionally yielded the return of many fine officers to the ranks of
the Imperial forces.