Saturday, May 22, 2010

Building Blocks in Microsoft Office 2007

Building Blocks in Microsoft Word 2007

If there is a certain word or phrase you have to enter several times throughout a document(such as your company name)while word processing, Building Blocks offers a quick and easy way to enter the information. Building Blocks is especially helpful with longer words and phrases, such as technical, scientific, or medical terminology.

For example,if I'm typing an article about Homewood Public Library, instead of typing out the 23 characters that constitute this proper name every time it needs to appear in the document, I can shorten it to three keystrokes.

Creating A Custom Building Block
Open a new document in Microsoft Word 2007 and type "Homewood Public Library".

Next, highlight the phrase by triple-clicking "Homewood Public Library".

Then, in the Office Ribbon at the top of the document, click the INSERT tab.

In the TEXT group, click QUICK PARTS.

In the QUICK PARTS drop down menu, select SAVE SELECTION TO QUICK PART GALLERY.

This opens the CREATE NEW BUILDING BLOCK menu.

In the NAME field, insert the keystrokes you want to use to insert your saved Quick Part. For example, we'll use the letters "hw".

Enter the letters "hw" in the NAME field.

Click OK to return to your document.

"Homewood Public Library" has now been added to the Quick Parts gallery.

Now press ENTER to move to the next line and type the letters "hw".

Now press the F3 key in the function row.

"Homewood Public Library" should now appear after only three keystrokes.