EXHIBITORS BOOTHS

WE ARE SOLD OUT of Exhibitor Booths for Year 9. Check back with us in January of 2018 for Year 10 announcements. Thanks!

ABOUT EXHIBITORS BOOTHS

The purpose of an Exhibitor Booth is promotion. We provide through G.A.M.E. the opportunity for businesses, artist, authors, organizations to promote themselves to our audience of 700+ attendees (based on Year 8 numbers). During our 3-day event you are allowed to conduct your business within all local, state and federal laws. You can sell products, take orders and make offers. We are hopeful that all vendors have profitable experiences at G.A.M.E. but there are no guarantee of sales. We encourage all exhibitors to see this 3-day event as promotional with the possibility of profit during or after the event.

Do you have something to sell or promote? Please join us at GAME! Show your support for the geek community. As you know those with special nerdy interest are very loyal to their products & services. As nerds we spend a lot of money each year in our “hobbies” that define who we are beyond our normal “mundane” everyday life.

ROOM LAYOUT MAP

EXHIBITOR / VENDOR BOOTH PROCESS

STEP 1

Create a Membership Registration account with our website. As an Exhibitor make sure you fill out that section of your profile.

STEP 2

Access the online store to purchase your booth space and any additional badges.

In the ADDITIONAL INFORMATION – ORDER NOTES (during checkout) request your preferred booth space location. These are not guarantees of location. You will provide 1st, 2nd and 3rd choice options. We will do our best to accommodate your request based on availability. It is first paid – first served.

Springfield City Event License fees will be paid by Eclectic Endeavors

ADDITIONAL BADGES

Additional badges will be $15 each. This price is the same for all exhibitors, creators, clubs & orgs, artist. You can buy as many badges as you need for the people representing your business. Additional badges at the $15 rate must be pre-purchased by September 1, 2017. NO discount badges will be sold at-the-door.

WIFI

Free WiFi will be available all weekend. To assist with bandwidth concerns, we would appreciate no video streaming during our 3-Day event. If you have any WiFi issues, please contact a G.A.M.E. Staff member.

SWAG BAG

We invite all our exhibitors to supply items for the “swag bags”. We will be planning on making 400 bags. You can provide 400 items or less. Each exhibitor can put ONE item in the bag. We will take anything you want to give us for the bags. Doesn’t have to be enough for all – we can sprinkle items randomly.

SWAG BAG ITEMS MUST BE DELIVERED to the Expo Center on THURSDAY NIGHT between 5PM and 9PM.

SPRINGFIELD VENDOR LICENSE

Eclectic Endeavors will take care of paying your Springfield City Event License fees if you do not already have a valid license. We will submit to the City of Springfield a list of all our vendors attending. They will check it against their records and let us know how much all the fees will be.

STATE AND FEDERAL TAXES

Any taxes you owe to either the state or federal government based on sales at our event, are yours to calculate and pay to the proper authorities. Eclectic Endeavors is not responsible for monitoring or collecting these taxes. We are told by the State of Missouri and the City of Springfield to convey this message to you. Taxes are your responsibility.

RAFFLE / POLYBUCKS PRIZES

We rely on the generosity of our wonderful exhibitors, sponsors, clubs and others to provide a cornucopia of prizes for our raffle and polybucks auction! We get an amazing variety of items that are donated by our supporters. These items are on display at HQ the whole weekend (soon as they are donated) and we let everyone know who donated them and how thankful we are!

This year we will provide tax donation letters for the value of items donated, so that you can “write-off” these items for your business.