Conditions of hire / use

Field event guidelines

Development details

Pavilion Operation during Development

Donation Form

Pavilion Maintenance Appeal

Pavilion Development Appeal

Introduction

The Bishop Pavilion and Bridge playing field are a hub for village activities. A range a clubs and user groups use the facilities for activities such as: senior and junior cricket, football, pilates, preschool, horticultural society, WI, Bridge Club, Parish Council etc.

Major events are held at the facilities including the annual Carnival events as well as Horticultural show.

The Pavilion is located in Grindleford, on the Bridge Playing Fields adjacent to Grindleford Bridge on the River Derwent. The main room of the Pavilion serves as a community room and as sports changing rooms plus a club room.

The Bridge Playing Field provides soccer and cricket pitches as well as a hard court area. A children’s playground is located behind the Pavilion building.

There is a limited amount of off road parking available for people when using the facilities.

There is currently a Pavilion Development project which aims to improve the existing facilities.

We welcome visitors to our facilities.

Pavilion Facilities

Main Community Room / Sports Club Room

Floor area 111m3

Accommodates:

60 seated theatre style

50 seated at tables

approx 100 standing

Adjoining open plan fully fitted 13m3 kitchen

Kitchen equipment including glassware, crockery & cutlery

Chairs and tables available

Projection screen

2 x changing areas with individual fold out door screens from main room

Adjoining Rooms

Adjoining showers, washrooms and toilet facilities

Storage, currently in undercroft below (low headroom)

Pavilion Main Floor Layout

Accessibility

There is wheelchair access to the main community / club room, via the side entrance facing the road. Ramps are currently provided from the car park / field level but non powered wheelchair users will need assistance on the slopes.

See information below on Pavilion Development plans regarding improved accessibility.

Licence

The Pavilion is licensed under the Licensing Act of 2003 for:

Performance of plays indoors

Exhibition of films indoors

Indoor sporting events

Performance of live music indoors and outdoors

Playing of recorded music indoors and outdoors

Performance of dance indoors and outdoors

And provision of facilities for making music and dancing

If individual bookings require greater licensing, then the booking organiser should make their own arrangements.

Externally

Public Address facilities

Waste Disposal & Recycling

GPFA pay for trade waste collection from the facility.

Recycling bins are also now provided for Paper/Card and Plastic/Bottles

The waste and recycling bins are for waste arising in the Pavilion and on the field, they are not a waste / recycling disposal facility for general public use.

The capacity of waste / recycling bins are for day to day use. Where events are expected to generate peaks of waste / recycling volume then the event organisers should make arrangements for supplementary collection.

Playing Field & Sports Facilities

The playing fields include a play area, cricket and football pitches, cricket nets and a floodlit multi-use games area.

Play area

A children’s play area is provided for use by Grindleford residents, families and friends. Parents / carers should ensure that children are supervised or, if old enough, are using the facilities with a responsible adults permission.

Cricket pitch, Cricket nets

The cricket pitch is maintained by members of Grindleford Cricket club

The cricket pitch is seasonal but the cricket wicket area is maintained year round and should not be used for other activities.

Football pitch

The football pitch is maintained by members of Grindleford Football club

The football pitch is seasonal. Goal posts are generally only erected for matches in order to facilitate mowing of the field.

Floodlit multi-use games area

5 a-side football nets and tennis nets are available

Please check that the playing surface is suitable for your activity.

Full details for use of the hard-court can be obtained through the GPFA Secretary.

Grindleford Playing Fields Association

Bridge playing fields, the Bishop Pavilion as well as the separate Old Playing Field site are managed by the Grindleford Playing Fields Association (GPFA) on behalf of the Grindleford Playing Field Trust.

Meetings of the Grindleford Playing Fields Association are held in the Bishop Pavilion at 8 pm every third Thursday of the month (excluding June and December).

The AGM is held in February prior to the monthly meeting.

The Pavilion and playing fields are maintained by volunteers and an employed cleaner.

GPFA manage and maintain the facilities in order to make them available for user groups and for Grindleford residents their family and friends to use/hire.

Hire income only covers a portion of the running costs of the facilities. Additional fundraising is essential to maintain the facilities. Major fund-raising events include the village bonfire and Burns Night. Funds are also raised through the running of the 200 Club.

The committee would welcome new members who are committed to helping provide and maintain these facilities for the use of the village.

Pavilion Development

Pavilion Development Details

This development project has started because of the Grindleford Youth Club are moving their activities into the Pavilion. Their old dedicated building on Sir William Hill Road has now been sold and the funds are pledged towards a development of the Pavilion to provide facilities which better serve the Youth Club provision. The development based on youth club funding is of course aimed at providing facilities for youth club; these include the addition of a quiet room, storage facilities for youth club equipment.

Many of these facilities will also benefit other users. A small amount of Playing Fields reserve funds, including a bequest for Pavilion development, will also be used to provide some limited additional storage at main room level and disabled toilet facilities. Further funding has been raised, including many donations in response to our Appeal. This means that the development can provide enhanced facilities.

Our ambitions go further though, so we have phased the project allowing phase 1 to proceed, we hope, with the funds available and phase 2 progress being dependant on raising yet further funds.

Planning permission has been granted for the whole Pavilion Development project.

The initial phase development includes youth club room, storage rooms, accessible toilet facilities, new entrance & lobby and outside access WC as well as access lift between car park level and Pavilion main floor level.

Later development plans involves refreshing and enhancement of the existing Pavilion building including, building fabric repairs, toilet and washroom refurbishment, kitchen enhancements / extension.

Pavilion Operation during Development

The Pavilion development has been planned to enable user groups to continue activities in the building to a reasonable degree whilst the building works are being undertaken.

This requirement complicates the project and will require compromise by all sides.

Initially the worksite will be fenced off to one side and behind the Pavilion. The number of entrances into the existing building will be curtailed. The car park will be restricted in size so parking will be limited.

Later in the development, the existing building will be affected to a greater degree and a temporary internal partition is envisaged to separate the works from Pavilion activity. This will mean that Pavilion floor area and facilities will be restricted. We hope to undertake much of this work during school holiday periods when the Pavilion is less used, thereby limiting disruption. During this stage of the work the entrances to the building will be even more curtailed.

As well as the above limitations, there will be deliveries to the worksite causing increased congestion.

Pavilion Development Appeal

Grant Funding

The current grant giving climate by major funders is extremely challenging due to the ongoing financial situation in the UK. A large majority of funders are targeting their available funds to areas of high deprivation. The steering committee for the development have been making funding applications, if we identify funders where we might meet their criteria. Thus far we have had positive response from:

– the Duke of Devonshire’s Charitable Trust which has granted us £1000

– a pledge of £10,000 from the Garfield Weston Foundation based on us raising at least the same amount from local sources.

– a pledge from The Bernard Sunley Charitable Foundation for £10,000

– a grant from Breedon (Hope Cement Works) for £2,125

We are pleased with this funding and it may also help secure funding from some other funders. Unless we are very lucky with grant funding however it is unlikely that we can fund all we want to do by that means.

The Appeal

200 Club

Grindleford Playing Fields Association 200 Club

The Playing Fields Association decided round about 1978 to form a “100”club to help finance the development of the then new playing field. This venture was so successful that the club was soon expanded to become a “150” club and later expanded yet again to be a “200” club. The subscription is £1 a month, or £12 per annum, paid either in cash or preferably by standing order.

The club over the years has helped raise considerable amounts of much needed money to help with the maintenance of the Bishop pavilion, the play area and the field itself. Whilst most of the mowing, sweeping and general cleaning is done by volunteers considerable expense is incurred such as fuel and service to mowing equipment, cleaning, decorating and other consumables used around the buildings and field. We are proud of our facilities and want to keep them up to standard.

“The modus operandi” of the club is that by way of a monthly draw (at the Playing field meeting). Normally the draw is for four £10 chances, but there is an annual carnival day draw of four £25 and a Christmas draw of £200, £100, and £50 (drawn at the Pie & pea supper). Half the monies collected are returned to members by way of prizes. These prize amounts are reviewed annually to reflect the number of members contributing. The club is regulated by rules approved by the national lottery and amusement act.

The club never quite reached two hundred members and has slowly declined over the years now standing at around one hundred and thirty members. I have been involved from the outset of the club mainly enrolling new members, collecting subs and performing the banking etc. Various members of the committee both past and present have administered the club over the years and any clerical help in this direction would be greatly appreciated. It was proposed that we, the committee, have a concerted effort to get more people to join the club, particularly those who enjoy the facilities of Bridge field and the Bishop Pavilion. We realise that quite a number of people, particularly newcomers to the village are unaware of the club due to lack of publicity on our part. If however, you are willing to join please phone me on 01433631245 or call at The Old Post Office and Mary or myself will sign you up to be a member.

Donation Form

Pavilion Maintenance Appeal

Background

The GPFA Management committee raises money for the maintenance of the Pavilion and Playing Fields firstly by the charges levied on groups using the facilities and other rental income. These all only cover about 2/3 of the normal annual running costs. The remainder has to be raised by general fundraising such as the annual bonfire, Burns night etc

When extraordinary costs occur then further fundraising is required. There is such an issue at the moment. The existing Pavilion roof is crumbling badlyand we believe will need to be re-roofed in the very near future.

Maintenance Appeal

The existing Pavilion roof needs to be replaced shortly.

The capital cost exceeds reserve funds available. Your donations will help to fund this urgent work.

How you can Donate to the Pavilion Maintenance Fund

You can download the form above and follow the instructions. If you are a UK taxpayer then please consider donating using Gift Aid as this allows us to claim an extra 25p in every £1. Otherwise a non gift aid option is also provided. Any donations you make will be held in the separate reserve account and to be used for the re-roof, not for routine running costs of the facilities.

Pavilion Development Appeal

Grant Funding

The current grant giving climate by major funders is extremely challenging due to the ongoing financial situation in the UK. A large majority of funders are targeting their available funds to areas of high deprivation. The steering committee for the development have been making funding applications, if we identify funders where we might meet their criteria. Thus far we have had positive response from:

– the Duke of Devonshire’s Charitable Trust which has granted us £1000

– a pledge of £10,000 from the Garfield Weston Foundation based on us raising at least the same amount from local sources.

– a pledge from The Bernard Sunley Charitable Foundation for £10,000

– a grant from Breedon (Hope Cement Works) for £2,125

We are pleased with this funding and it may also help secure funding from some other funders. Unless we are very lucky with grant funding however it is unlikely that we can fund all we want to do by that means.

Development Appeal

Considering the long list of desired improvements and facilities we are making an APPEAL to you, the residents of Grindleford, your friends and families. We are asking you to consider contributing towards the development of your Pavilion in order to enable a more comprehensive development programme to be undertaken at the same time as the basic Youth Club scheme. If we can raise a reasonable sum from Grindleford residents then this will also count in our favour when our requests are being considered by Grant funders.

There has been a long tradition in Derbyshire of village facilities being enabled by public subscription, so what we are proposing is similar.

Donations to the Appeal thus far have raised over £15,500 towards our target. This has provided the match funding required by Garfield Weston and we think nearly allows us to proceed with Phase 1. Further Donations beyond that will provide funding towards extra enhancements and are likely to be beneficial when applying for further grants.

How you can Donate to the Pavilion Development Fund

You can download the form above and follow the instructions. If you are a UK taxpayer then please consider donating using Gift Aid as this allows us to claim an extra 25p in every £1. Otherwise a non gift aid option is also provided. Any donations you make will be held in a separate reserve account and only used for this Pavilion development.