Outside Catering Rules

Client is responsible for the following:
– To complete, sign and return Hotel Food Waiver and Indemnification Agreement
– Responsible to ensure outside catering and all Clients contracted vendors provide Hotel with Proof of Insurance as
required in Hotel Vendor Code of Conduct document listing Hotel as The Certificate Holder.
– Responsible to ensure Client contracted vendor read, sign and return a copy of the Hotel Vendor Code of Conduct form.
– Responsible to provide Outside Caterer details to Hotel prior to signing Catering Agreement with Hotel.
• Client is responsible to ensure the Hotel Outside Catering Policies are upheld as follows:
will be preparing menus for other events on the day of your event, therefore,
your caterer must be completely self-contained not requiring any use of the Hotel kitchen facilities including hot and
cold preparation areas, refrigerators and freezers.
– Your outside caterer will be required to stage a temporary catering kitchen in the parking lot adjacent to The Huntington
Ballroom. Your outside caterer will quote you the costs associated with providing a temporary catering kitchen.
– Outside Caterer will provide all necessary serving utensils, chafing dishes, sterno and displays trays required to display
hot and cold food items.
– Hotel will not provide plates and flatware. Glassware is included.
– Outside caterer must have a valid insurance policy with insured primary endorsement.
• Outside Catering Vendor is responsible for the following:
– requires a
tent & open flame permit. Failure to obtain the SEP will result in the fire inspector prohibiting any cooking.
– The outside catering vendor must arrange for the Tent. The tent must be correctly pipe and draped without any missing
poles and also must have the necessary amount of fire extinguishers available.
– All trucks arranged by the Outside Catering Vendor must leave property and need to secure parking outside of the hotel,
once after unloading is done. All vendor personal/business cars must go through valet. Any cars/trucks that are not
approved to park property will be charged to the master account or will be towed.
– All Outside Vendors are required to cleas after the event. (Cleaning fee should be applied if any items
are left behind)
– All rental items should be picked up within 24 hours of the event as hotel will not be held accountable – scheduled pick
up a delivery time should be discussed with Manager.
– All Outside caterers are required to cover thecarpet (the catering prep room) with any type of plastic
covering before any food prep.
– All Outside Caterers must bring in their own food service carts. Hotel will not provide carts for any rental items or
food movement.
– All Outside Caterers must come in preunt of food runners. If in the event, Melaleuca