Assistant Coordinator, United Christmas Service - United Way of Central Indiana

United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. The Assistant Coordinator works with the United Christmas Service (UCS) Project Manager, social workers, donor groups, and volunteer teams to organize and coordinate the UCS referral applications and donor match program.

Position Duties & ResponsibilitiesThe following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Develops and maintains relationships with community partners including service providers.• Acts as a liaison between UCS and participating agencies during online application submission.• Oversees the verification and completion of online applications in preparation for donor matching and/or the direct assistance process.• Assists in the agency voucher issuing process in coordination with the project manager.• Disseminates vouchers in collaboration with participating agencies.• Assists with matching donor groups to agencies as needed. Maintains respect for client confidentiality. • Assists in management of daily operations.• Assists in the completion of annual program report and make recommendations to improve the program.• Ensures donors are properly thanked.• Conveys the mission and benefits of UWCI to general public and community volunteers.• Promotes a cooperative spirit within the organization and among program participants.• Performs special assignments and other work, on an as-needed basis.

QualificationsTo perform this job successfully, an individual must be able to perform each essential job function satisfactorily and be present in the office while performing those functions. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or ExperienceBachelor's degree or equivalent combination of education and experience with at least one-year experience working in program or project management required. Must be able to work well with volunteers and staff with minimal supervision. Computer literacy/proficiency and the willingness to learn an online software database program are essential. Effective written and verbal communication skills are required. Must be well organized and able to work on multiple tasks at one time.

*Work experience may substitute for education requirements on a case by case basis. (this sentence needs included after educational requirements).

Physical Demands: The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Office setting, with sustained use of a computer and phone.• The noise level in the work environment is moderate.• Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.