Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. If you continue browsing the site, you agree to the use of cookies on this website. See our User Agreement and Privacy Policy.

Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. If you continue browsing the site, you agree to the use of cookies on this website. See our Privacy Policy and User Agreement for details.

Proposal And Formal Reports Chapter 10

1.
Chapter 10: Proposals and Formal Reports

2.
Objectives: pg 267 <ul><li>Identify and explain the parts of informal and formal proposals. </li></ul><ul><li>Describe the preparatory steps for writing a formal report. </li></ul><ul><li>Learn to collect data from secondary sources including print and electronic sources. </li></ul><ul><li>Understand the need for accurate documentation of data. </li></ul><ul><li>Describe how to organize report data, create an outline, and make effective headings. </li></ul><ul><li>Illustrate data using tables, charts, and graphs. </li></ul><ul><li>Describe and sequence the parts of a formal report. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

3.
Understanding Business Proposals: pg 267 <ul><li>Proposals are written offers to solve problems, provide services, or sell equipment. </li></ul><ul><li>Most proposals, however, are external and are a critical means of selling equipment and services that generate income for many companies. </li></ul><ul><li>External proposals may be divided into two categories: solicited and unsolicited. </li></ul><ul><li>Enterprising companies looking for work might submit unsolicited proposals, but most proposals are solicited. </li></ul><ul><li>Read first two paragraphs on page 268 for an example of using business proposals. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

5.
Introduction: pg 268 <ul><li>Although writers may know what goes into the proposal introduction, many face writer’s block before they get started. </li></ul><ul><li>Mary Piecewicz, former employee of Hewlett-Packard states: </li></ul><ul><li>“ To conquer writer’s block, begin with a bulleted list of what the customer is looking for. This is like a road map; it gets you started and keeps you headed in the right direction.” </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

6.
Individual Research: David White <ul><li>We talk at 200-250 wpm (words per minute) but can listen at 300-500 wpm. Thus when the other person is talking, we get side-tracked by our own thoughts (which may well be triggered by one thing that the speaker says). When we come back into the room, we find that we have lost track of the conversation. Rather than lose face and become embarrassed by this, we nod, smile and hope nobody will notice. http://changingminds.org/techniques/listening/why_not_listening.htm </li></ul><ul><li>Therefore, the following minutes will be reading and response by the students in order to enhance active listening skills. </li></ul>

7.
Background, Problem, Purpose: pg 269 <ul><li>Please find the most important fact(s) from this heading. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

8.
Proposal, Plan, Schedule: pg 269 <ul><li>Please find the most important fact(s) from this heading. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

9.
Staffing: pg 270 <ul><li>Please find the most important fact(s) from this heading. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

10.
Budget: pg 271 <ul><li>Please find the most important fact(s) from this heading. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

11.
Authorization Request: pg 271 <ul><li>Please find the most important fact(s) from this heading. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

12.
Formal Proposals: pg 272 <ul><li>Formal proposals differ from informal proposals not in style but in tone, structure, format, and length. </li></ul><ul><li>Format proposals respond to big projects and may range from 5 to 200 more pages. </li></ul><ul><li>In addition to the six basic parts just described, formal proposals contain some or all of the following additional parts: copy of the RFP, letter or memo of transmittal, abstract and/or executive summary, title page, table of contents, list of figures, and appendix. In addition, the tone used in formal proposals is often more formal than the tone used in informal proposals. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

13.
Preparing To Write Formal Reports: pg 272 <ul><li>Formal reports are similar to formal proposals in length, organization, and serious tone. Instead of making an offer, however, formal reports represent the end product of thorough investigation and analysis. </li></ul><ul><li>Like proposals and informal reports, formal reports begin with a definition of the project. </li></ul><ul><li>Once you have defined the project and limited its scope, write a statement of purpose…because it defines the focus of the report and provides a standard that keeps the project on target. </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

16.
Fishing Through The Text(cont.): pgs 273-302 <ul><li>Documenting Data: </li></ul><ul><li>Purposes of Documentation: </li></ul><ul><li>Learning What to Document: </li></ul><ul><li>Developing Good Research Habits: </li></ul><ul><li>Developing the Fine Art of Paraphrasing: </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>

17.
Fishing Through The Text(cont.): pgs 273-302 <ul><li>Knowing When and How to Quote: </li></ul><ul><li>Using Citation Formats: </li></ul><ul><li>Organizing And Outlining Data: </li></ul><ul><li>Organizational Strategies: </li></ul><ul><li>Outlines and Headings: </li></ul><ul><li>Mary Ellen Guffey’s: Essentials of Business Communications </li></ul>