Since 1999, FilmAid has used the unique power of film to reach large numbers of
vulnerable communities with critical information in a compelling visual format,
overcoming language and literacy barriers. FilmAid uses films that are both
educational and entertaining to draw audiences’ attention to subjects of vital
concern to their health and well-being.

FilmAid International has operational presence in Dadaab refugee camp and is
one of UNHCR’s Implementing partners. Currently FilmAid is implementing a
variety of projects with funding support from UNHCR and the US government
through Bureau of Population and Migration (BPRM). These projects generally
correspond to FilmAid’s core response areas of Health, Protection and Community
services and involve production and dissemination of various videos.

The large influx of new arrivals due to the ongoing drought afflicting the Horn
of Africa and the insecurity in Somalia has led to increase in mortality rates
among under 5’s as well as an increase in acute malnutrition figures, prompting
UNHCR to declare an emergency and institute a rapid response.

UNHCR has also revised its registration protocols and introduced
registration/reception centers in all the three camps as part of coping with
the massive influx. FilmAid has been co-opted into the technical committee
overseeing this response and proposes to respond by developing and
disseminating a New Arrivals Information Kit targeting approximately 180,000
newly arrived refugees by the end of the project period.

FilmAid is looking to recruit an Administration Officer to coordinate and
provide support in Human Resource, Administration, Logistics and finance
support to the team on ground.

Key responsibilities:

Finance Support

Receiving
invoices and raising payment requests

Management
& maintenance of petty cash in the office

Processing
and submitting the cash books to Nairobi office within the stipulated
timeline

Help
in preparation for internal audits and financial reviews by management and
donors

Help
in preparing for annual external audit

Office Administration

Perform
day-to-day administrative duties as assigned including receiving of FAI
visitors and answering the telephone

In
charge of receiving & redirecting of office mails, including
organizing for collection of mails from the Nairobi and dispatch of the
same.

Maintaining
a communication list of all focal persons of agencies operating in Dadaab

In
charge of office outlook: cleanliness & organization

Ensuring
proper working of office utilities

Maintain
absolute confidentiality of all information that he may have access to in
the execution of his duties

Develop
and maintain an accurate and efficient filling system

Travel Arrangements

Arranging
flights, transport and accommodation for staff and visitors on travel

Arranging
all travel documents for staff and visitors and advising them on all
issues that relate to traveling including liaising with the relevant
government offices

Ensure
all staff are abiding by organization’s travel regulations

HR administration Support

Maintain
the leave schedule for Dadaab Office

Maintaining
an up to date emergency contact list of all Dadaab staff

Providing
all basic information to new staff

Represent
FAI in all administrative related task forces in Dadaab

Be
familiar with Code of Conduct, guide staff as necessary and report to
management any breaches of the Code if the situation arise

Requirements:

Must
be a Kenyan nationality

Certified
Public Account (CPA) part II

Diploma
in Business Administration, Human Resources or logistics from a recognized
institution

At
least 3 years experience in Accounting and/or logistics department
preferably with a humanitarian aid organization

Proficiency
in MS Word, Excel and at least one computerized accounting system.
Knowledge in Quick Books will be an added advantage

Ready
to work with minimal supervision with ability to work both independently
and as part of a team