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Project Instructions
This collection contains the minutes of meeting kept by the British Federation of University Women, as well as various papers from case files reviewed by the same organization.

From this collection we are keying from five different form types:

Case Files

Index Card

Minutes Sheet Page 1

Minutes Sheet Additional Page

Questionnaire

To help identify the form types you will need to look at the slip of paper that was imaged with the document that contains a reference title. There are five different reference titles within this collection:

Minutes: June 1938-Dec 1947

Case File: Children

Case File: Miscellaneous

Case File: T-We

Case File: Wi-Wu

Instructions on how to key an image will change depending on what the reference title is, so be sure to look at it before keying.

Case Files: This form type will only be found among images that have a reference title that starts with "Case File". It is for all images that are not the "Index Card" or "Questionnaire" form type. The majority of these images will be correspondence. From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns, and the date of the document. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Index Card: This form type will only be found among images that have a reference title that starts with "Case File". The index card is the beginning of a case file and will be an image of an index card or piece of paper with the name of a person. There will be nothing to key from these images, but it is important to mark them as "Index Card" ant not "Cover page, Section header, etc.".

Minutes Sheet Page 1: This form type will only be found among images that have the reference title "Minutes: June 1938-Dec 1947". It is the first sheet containing a record of the minutes of a meeting. It will have information about the meeting, such as title, location and date, at the top of the page and will include a list of individuals present at the meeting. From these we are keying the location city of the meeting (it will usually be "London"), and the date of the meeting. The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.

For names keyed from the "Minutes Sheet Page 1", a "Reason for Business" needs to be assigned to that record. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".

For all other fields on the "Minutes Sheet Page 1" form type, fill out what information is available. Not all information for all fields will be available for every individual.

Minutes Sheet Additional Page: This form type will only be found among images that have the reference title "Minutes: June 1938-Dec 1947". It is any subsequent image that contains a record of the minutes of a meeting that is not the first page. The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members.
For names keyed from the "Minutes Sheet Additional Page", a "Reason for Business" needs to be assigned to that record. A list of available options will be provided in a drop-down menu. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".

For all other fields on the "Minutes Sheet Additional Page" form type, fill out what information is available. Not all information for all fields will be available for every individual.

Questionnaire: This form type will only be found among images that have a reference title that starts with "Case File". It will say "Questionnaire" at the top of the document and contains a series of questions, such as name, date of birth, and occupation information.

Case Files

Choose the "Case File" form type for images that contain names with a reference title that start with "Case File" that is not the "Indec Card" or "Questionnaire" form type. The majority of these images will be correspondence.

Document Day

Key the day of the document from the document date. In letters the date will typically be in the top right of the page. Other documents the date will usually be at the top of the document. All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Document Month

Key the month of the document in its three-letter abbreviation from the document date using the dictionary provided for assistance. In letters the date will typically be in the top right of the page. Other documents the date will usually be at the top of the document. All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Document Year

Key the year of the document from the document date. In letters the date will typically be in the top right of the page. Other documents the date will usually be at the top of the document. All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Reference Title

Choose the reference title from the available options in the dictionary. The reference title is what is written on the extra piece of paper that was imaged with the document. The reference title must be one of the five options given. The five options are:

Minutes: June 1938-Dec 1947

Case File: Children

Case File: Miscellaneous

Case File: T-We

Case File: Wi-Wu

To pull up the dictionary, simply start typing one of the options.

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.From all of the "Case File" images we will be keying the name of the person to whom the letter was sent or if the document is not a letter the name of whom the document concerns. In images where only the end of the letter is present, often times the name of the letter recipient is typed or written off to the left side of the end of the letter. For images with the reference title "Case File: Children" we are also keying all names of children that are mentioned in the body of the letter. This will require reading the letter and pulling out all names that appear to be those of children. For all "Case File: Miscellaneous", "Case File: T-We", and "Case File: Wi-Wu" we are keying the name of the individual who is the main subject of the letter.

Correspondence Type

Choose the correspondence type using the drop-down menu. The correspondence type will either be the letter recipient or the letter subject. Only key the correspondence type if the image is a letter. If the image is not of a letter, leave this filed blank.To bring up the drop-down menu, simply start typing one of the options.

Minutes Sheet Additional Page

Choose the "Minutes Sheet Additional Page" form type when the image is any subsequent image that contains a record of the minutes of a meeting that is not the first page. This form type will only be found among images that have the reference title "Minutes: June 1938-Dec 1947".

Reference Title

Choose the reference title from the available options in the dictionary. The reference title is what is written on the extra piece of paper that was imaged with the document. The reference title must be one of the five options given. The five options are:

Minutes: June 1938-Dec 1947

Case File: Children

Case File: Miscellaneous

Case File: T-We

Case File: Wi-Wu

To pull up the dictionary, simply start typing one of the options.

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Residence Location

Key any residence location mentioned using the dictionary provided for assistance. If the residence location is not in the dictionary then key as seen. Residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Reason for Business

Choose the reference title from the available options in the dictionary. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".The resone for business options are:

Application for Grants

Business arising from Minutes

Correspondence

Donations Received

Grants Made

New Applications

Offers of Hospitality

Other

Position of Refugees

Report on Previous Cases

Report on Progress

Special Cases

To bring up the drop-down menu, simply start typing one of the options.

Religion

Key the religion from the column marked religion. If the religion is abbreviated, expand to the full name. Religions will typically be wither "Jewsih" or "Prot.", which should be expanded to "Protestant"

Age

Key the age of the individual.Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Minutes Sheet Page 1

Choose the "Minutes Sheet Page 1" form type when the image is ofthe first sheet containing a record of the minutes of a meeting. It will have information about the meeting, such as title, location and date, at the top of the page and will include a list of individuals present at the meeting. This form type will only be found among images that have the reference title "Minutes: June 1938-Dec 1947".

Meeting Day

Key the day of the meeting from the meeting date. The meeting date will be at the top of the page.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Month

Key the month of the meeting in its three-letter abbreviation from the meeting date using the dictionary provided for assistnace. The meeting date will be at the top of the page.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Year

Key the year of the meeting from the meeting date. The meeting date will be at the top of the page.All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Meeting Location

Key the meeting location using the dictionary provided for assistnace. The meeting location will be at the top of the page after the street address. Key only the city that appears. It will usually be "London"

Reference Title

Choose the reference title from the available options in the dictionary. The reference title is what is written on the extra piece of paper that was imaged with the document. The reference title must be one of the five options given. The five options are:

Minutes: June 1938-Dec 1947

Case File: Children

Case File: Miscellaneous

Case File: T-We

Case File: Wi-Wu

To pull up the dictionary, simply start typing one of the options.

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.The names we are keying from these images are those individuals whose names are underlined, or appear in the New Applicants, Grants, or Donations section, Do not key names of those who were present or absent from the meeting, those who are reporting (it will usually say "Joe Smith reported that..."), or those who are committee members

Residence Location

Key any residence location mentioned using the dictionary provided for assistance. If the residence location is not in the dictionary then key as seen. Residnece locations are either mentioned in the body of the text, usually after the word "from" or in the "Town" column in the New Aplications section.If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Reason for Business

Choose the reference title from the available options in the dictionary. The reason for business must be one of these options. To help determine the reason for business you can look at the title of the paragraph which is underlined as a guide. The option in the drop-down menu will not always be word for word what appears on the document, but choose the one that most closely describes the reason a person's name is on the document. For example, a name might appear in the paragraph under the label "Consideration of Applications for Grants" while another will be "Applications for Grants". The reason for business should be "Application for Grants" in both these cases. If nothing in the drop-down menu comes close to describing the reason for business, then you may choose "Other".The resone for business options are:

Application for Grants

Business arising from Minutes

Correspondence

Donations Received

Grants Made

New Applications

Offers of Hospitality

Other

Position of Refugees

Report on Previous Cases

Report on Progress

Special Cases

To bring up the drop-down menu, simply start typing one of the options.

Religion

Key the religion from the column marked religion. If the religion is abbreviated, expand to the full name. Religions will typically be wither "Jewsih" or "Prot.", which should be expanded to "Protestant"

Age

Key the age of the individual.Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0."

Questionnaire

Choose the "Questionnaire" form type when the document says "Questionnaire" at the top and contains a series of questions, such as name, date of birth, and occupation information.

Reference Title

Choose the reference title from the available options in the dictionary. The reference title is what is written on the extra piece of paper that was imaged with the document. The reference title must be one of the five options given. The five options are:

Minutes: June 1938-Dec 1947

Case File: Children

Case File: Miscellaneous

Case File: T-We

Case File: Wi-Wu

To pull up the dictionary, simply start typing one of the options.

Prefix

Key any titles before the Given name, such as "Dr", "Mr", "Mrs", or "Herr" using a dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Prefixes may appear in either English or German.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen.

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen.

Address

Key the street address as seen. It will appear after the word "Address". Only key the street address and not the city.

Residence Location

Key the residence location using the dictionary provided for assistance. If the residence location is not in the dictionary then key as seen. The residence location will appear in the line marked "Address" after the street address. If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Birth Day

Key the birth day from the birth date. The birth date will appear after the phrase "Date and Place of Birth".All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Birth Month

Key the birth month in its three-letter abbreviation from the birth date using the dictionary provided for assistance. The birth date will appear after the phrase "Date and Place of Birth".All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Birth Year

Key the birth year from the birth date. The birth date will appear after the phrase "Date and Place of Birth".All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Birth Place

Key the birth place from the record using the dictionary provided for assistance. If a location is not found in the dictionary then key the location as seen. The birth place will appear after the phrase "Date and Place of Birth". If multiple locations appear (such as a city and country) seperate the locations with a comma. Ex: Vienna, Austria.

Former Nationality

Key the former nationality from the field titled "Former Nationality" or "Nationality" using the dictionary provided for assistnace. If the nationality listed is not in the dictionary then key as seen.

Prior Occupation

Key the prior occupation using the dictionary provided for assistance. If the occupation does not appear in the dictionary then key as seen. Do not key any places or years that may appear with the occupation. The prior occupation will appear after the phrase "Work Before Arrival in Great Britain".

Arrival Day

Key the arrival day from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain". All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Arrival Month

Key the arrival month in its three-letter abbreviation from the arrival date using the dictionary provided for assistance. The arrival date will appear after the phrase "Date of Arrival in Great Britain". All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Arrival Year

Key the arrival year from the arrival date. The arrival date will appear after the phrase "Date of Arrival in Great Britain". All dates are in day-month-year format. If you se a date written as 10.6.1945 the date is 10 Jun 1945 and not 6 Oct 1945.

Index Card

Choose the "Index Card" form type when the image is of an index card or piece of paper with the name of a person. Typically it will only be the surname. The index card indicates the beginning of a case file.