GDPR features in Happo

Anna Kullendorff

September 27, 2018

Our goal at Happo is to make recruitment
easy for everyone. With 20 years in the recruitment industry, we know the
stresses that come with finding that perfect hire and understand that the
General Data Protection Regulation (GDPR) might be making it a bit harder to
focus on your recruitment process.

No worries, we’ve put our developers hard at
work over these past months to make GDPR compliance easier for you. It's only fitting that an applicant tracking system makes your hiring process GDPR compliant.

AUTOMATIC DATA SCRUB

The heart of GDPR is to give Europeans
more control over their personal data and their rights to privacy. Now in
Happo, data will automatically be removed when a position is deleted. If you
wish to keep a certain candidate
data pass that point, you can go into your Team Settings and adjust which
information you want to be saved and for how long.

If you’re a staffing agency that’s shared a candidate with a client, you
will be in charge of how the candidate data will be managed and can remove a
candidate if needed while the process is still open.

Automatic data scrub

UPLOAD YOUR OWN PRIVACY POLICY

You can upload your
company privacy policies and terms and agreements so that candidates can agree
to company-specific policies and terms and agreements to your created positions. You will be able
to add a link to your policy, upload the document or create a new one. Candidates will then have to agree to your terms when applying for a
job.

Upload your terms & agreements

EXPORT CANDIDATE DATA

With more control over personal data and
more rights to privacy, candidates should have access to the personal
information stored about them upon request. We’ve made it easy for you to make
a data export of the candidate data in PDF-format. You will have the option to select which
fields you want to include in the PDF. This makes sharing the candidate’s data
easy and simple.

Export candidate data upon request

ASK FOR EXTRA CONSENT (Coming soon):

In some cases, you might need to request more consent when storing candidate’s data. For this purpose, we have created a section that enables you to ask for extra consent when creating an application link. You can store standard consent requests in your Team Settings for the whole team to use or create a new one as you go.

CONTINUOUS LEGAL CONSULTATION

As we follow the development of GDPR in
the EU and in local markets, we have legal consultations to keep us GDPR
compliant.

ONGOING PROCESS

At Happo we are always optimizing our
product to make your recruitment processes as easy as possible, so expect to
see even more features rolling out soon.

As always, if you have any questions, feel
free to contact us via chat (that yellow circle in the bottom right corner) or
email us at support@happo.com.