Withdrawals and cancellations

SDHC Withdrawals and Cancellations of Events and Training Policy

Cancellation of Events or Training

SDHC will endeavour to go ahead with planned events and training unless it is not financially viable (e.g. insufficient entries) or safe to do so (e.g. bad weather, issues with venue, insufficient helpers). The decision to cancel/postpone will be made by the organiser in consultation with at least 2 SDHC Committee members. The decision will be made at the last sensible moment which will allow for entrants to be notified in good time.

Once an Event has been cancelled or postponed, entrants are entitled to:
• Entry fees (partial) refunded – after any unavoidable costs have been met (e.g. venue cancelation fees)
• Or transfer entry fees to another SDHC event

Withdrawal or non-attendance at events

SDHC understands that there are times when entrants have to withdraw from an event or a situation arises where they are not able to attend on the day. SDHC will act fairly and appropriately in these situations following the guidelines listed below.

SDHC Members withdrawals or non-attendance
• Before the Close of Entries date – refund or transfer entry to another SDHC event
• After entries have closed – refund (or transfer to another SDHC event) by discretion of Organiser and Committee; a doctor’s or vet’s certificate may be requested.
• Training – refunded providing the training place can be filled otherwise it is forfeit

Non-Members withdrawals or non-attendance
• Before the Close of Entries date – refund or transfer entry to another SDHC event
• After entries have closed – entry forfeit unless doctor’s or vet’s certificate is produced
• Training – refunded providing the training place can be filled otherwise it is forfeit

The SDHC committee reserve the right to review an individual situation and act independently of these guidelines.