International Affairs Visa Application Procedures

A.APPLICATION OF 9(f) STUDENT VISA FOR APPLICANTSTILL ABROAD Student-applicant applies for 9(f) Student Visa at the Philippine Embassy or Philippine Foreign Service Post (PFSP) in his country of origin or legal residence and obtains it before he leaves for Manila.

PROCEDURAL GUIDELINES AND DOCUMENTARY REQUIREMENTSA. While student-applicant is still abroad: 1. Send Application Form to Tarlac State University together with the following requirements (Original and 2 Photocopies) by post mail:

Six (6) copies of the 1998 Revised Original Personal History Statement (PHS) duly accomplished and signed by the applicant in English and in national alphabet, accompanied by personal seal, if any, original left and right hand prints on PHS and original photos (2x2 photos on plain white background taken not more than 6 months prior to submission).

Transcript of Records / Scholastic Records (with English translation) duly notarized and authenticated by the Philippine Embassy or Consulate in the applicant’s country of origin or legal residence.

Notarized Affidavit of Support and proof of adequate financial support (i.e., Bank statements; source of income) to cover expenses for student’s accommodation and subsistence, school dues and other incidental expenses. For scholars, a notarized certificate of scholarship from the institution concerned.

Birth certificate or its equivalent duly authenticated by the PFSP located in the student’s country of origin or legal residence. Those desiring to enroll in degree programs must be 18 years old or above.

Address: The Director Office of International Affairs Tarlac State University Romulo Boulevard, Tarlac City 2300 Philippines

B. Upon receipt of documents:

For those desiring to enroll in Medicine, TSU shall submit the documents for evaluation to the Office of Student Services (OSS), Commission on Higher Education (CHED), and if found in order, a Certificate of Eligibility for Admission (CEA) is issued.

Subject to the entrance requirements of the University, the TSU will send to student-applicant by post mail an original copy of the Notice of Acceptance (NOA) and an original copy of the Certificate of Eligibility for Admission (CEA) issued by the CHED (for students of Medicine).

TSU will submit all the documents including the certified true copy of the CEA to the Department of Foreign Affairs (DFA), Manila.

DFA endorses the documents to the PFSP in the student’s country of origin or legal residence for the issuance of the corresponding visa.

C. Appearance in the Philippine Embassy or PFSP abroad:

PFSP notifies the student-applicant with instruction that he appears in person before the Consular Officer for interview and submission of required documents, as follows:

Original copy of the TSU Notice of Acceptance (NOA) containing a clear impression of the school’s dry seal, addressed to the student;

Original copy of the Certificate of Eligibility for Admission (CEA) issued by CHED if enrolling in Medicine;

Police Clearance Certificate issued by the National Police Authorities in the student’s country of origin or legal residence, authenticated by the PFSP having consular jurisdiction over the place; and

A visa application fee will be charged. The exact fee will vary slightly in each country.

2. The Consular Office shall issue the Student Visa 9(f) as soon as all the requirements are accomplished.

D. Upon arrival in Manila: 1. Obtain a Quarantine Medical Clearance Certificate at the National Quarantine Office. Then proceed to the BI Student desk for registration and apply for an Alien Certificate of Registration (ACR) and a Certificate of Residence for Temporary Student (CRTS).

2. Proceed to TSU for enrollment. The Office of International Affairs of TSU shall assist foreign student in going to the BI to obtain Alien Certificate of Registration (ACR) and Certificate of Residence for Temporary Student (CRTS).

B. APPLICATION OF 9(f) STUDENT VISA FROM TEMPORARY VISITOR STATUS

Student-applicant may enter the Philippines as tourist or a visitor and then apply afterwards for a conversion of tourist visa to a 9(f) Student Visa in Manila.

A. While student-applicant is still abroad:

Apply for a 59-day tourist visa at the nearest Philippine Embassy or Consulate in your country of origin or legal residence.

Before leaving for Manila, you must bring the following documents (Original and two (2) Photocopies) needed for conversion of status from temporary visitor to foreign student visa:

Notarized Affidavit of Support and proof of adequate financial support (i.e., Bank statements; source of income) to cover expenses for student’s accommodation and subsistence, school dues and other incidental expenses. For scholars, a notarized certificate of scholarship from the institution concerned;

Transcript of Records / Scholastic records (with English translation) duly notarized and authenticated by the Philippine Foreign Service Post (PFSP) located in the student’s country of origin or legal residence;

Police Clearance Certificate issued by the National Police Authorities in the student’s country of origin or legal residence, authenticated by the PFSP having consular jurisdiction over the placefor student who resided in the Philippines for less than 59 days.

However, for student who resided in the Philippines for more than 59 days at the time he applies for the said change/conversion of his admission status to that of a student, he shall also be required to submit the National Bureau of Investigation (NBI) clearance.

Two (2) original copies of the student’s Personal History Statement signed by the student with a 2 x 2-inch photograph recently taken;

Xerox copy of the photo, data and stamp of the latest arrival pages of the passport of the student. The passport itself shall be presented to the Bureau of Immigration (BI) for verification.

Birth certificate or its equivalent duly authenticated by the PFSP located in the student’s country of origin or legal residence. Those desiring to enroll in degree programs must be 18 years old or above.

D. Upon arrival in Manila: 1.Report to Tarlac State University Office of International Affairs to fill up the Application Form andsubmit the above documents. 2. The TSU will issue the following: a. Notice of Acceptance (NOA) containing a clear impression of the school’s official dry seal b. Written endorsement for the conversion of applicant’s temporary visitor status to student on the school’s official stationary signed by the University Registrar and stamped with the TSU’s official dry seal.

3. For those desiring to enroll in Medicine, TSU shall submit the documents for evaluation to the Office of Student Services (OSS), Commission on Higher Education (CHED), and if found in order, a Certificate of Eligibility for Admission (CEA) is issued.

4. Obtain a Quarantine Medical Clearance Certificate at the National Quarantine Office. To get this certificate you will need to submit the results of the following medical tests which you will take when you arrive in Manila:

5. Proceed to the Bureau of Immigration (BI) to apply for the conversion of your Tourist Visa to 9 (f) Student Visa, Alien Certificate of Registration (ACR) and Certificate of Residence for Temporary Student (CRTS).

The Office of International Affairs of TSU shall assist foreign student in going to the BI and other offices during the whole visa application process.

Upon approval of admission to the University and upon enrollment, the following documents are to be submitted to the Office of the International Affairs:

1. Copy of 9(f) Student Visa

2. Copy of Alien Certificate of Registration (ACR)

3. Copy of Certificate of Residence for Temporary Student (CRTS)

4. Copy of Certificate of Medical Clearance

5. Copy of Student’s Personal History Statement (PHS)

6. Transcript of Records/Scholastic Records with English translation, duly authenticated by the Philippine Foreign Service Post (PFSP) or Philippine Embassy

7. Notarized Affidavit of Support including bank statements or notarized notice of grant for institutional scholars

8. Photocopy of passport showing date and place of birth

9. Birth certificate or its equivalent duly authenticated by the PFSP

10. 2 x 2 photos on plain white background taken not more than 6 months prior to submission

11. Overseas Student’s Insurance (Accident and Sickness)*

Note: If a foreign student has already send Application Form together with numbers 5, 6, 7, 8, and 9 to Tarlac State University then the student has only to pass other requirements (numbers 1, 2, 3, 4, and 11) upon arrival and enrolment in the University.