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1 PREPARING A POWERPOINT PRESENTATION PowerPoint is a presentation graphics program that combines images, graphics, sound, text and animation. It can be used to outline a topic of discussion or presentation create a visual presentation of a topic direct attention to key points As a teaching and learning tool Presentation Window in Normal View Tool Bar Place Holder Slide Outline Panel Views Notes Pane 1

2 Getting Started 1. Create a folder in your floppy disk or hard drive for the presentation. 2. Start PowerPoint and under the dialogue box Create a new presentation using, click Design Template button. If the dialogue box does not appear on your screen when you start PowerPoint, from the menu bar select File and New. 3. In the PowerPoint Window, Click on File and New. 4. Select a Design Template and click on OK. 5. Select a slide from the AutoLayout (begin with the Title slide). 6. Enter a Title for your presentation and a subtitle by clicking inside the title placeholder. Insert a New Slide 1. On the Pull-down Menu, click on Insert and New. 2. Select the two-column text slide. 3. Click in the Title placeholder and enter the title for this slide. 4. Click in the left-hand column and enter the bulleted items. 5. Click in the right-hand column and enter the additional bulleted items. Insert a New Slide with Clipart 1. On the Pull-down Menu, click on Insert and New. 2. Select the clipart and text slide. 3. Click in the title placeholder and enter the title for this slide. 4. Double click in the clipart placeholder to go to the Microsoft Click Art Gallery 5. Scroll through the clip art gallery to find the appropriate category such as computer, technology, newspaper or TV. Click in the category box and select a picture.. 6. Click on the picture and Click the insert icon to insert the picture into the slide. 7. Click in the text placeholder and enter the bulleted items. Add Animation and Sound 1. Point to the text in the text placeholder and right mouse click. 2. Select Custom Animation. 3. Select the Effects tab 4. Click on the down pointing arrow under Entry animation and sound and Select an animation effect. 5. In the box below the animation effects, select a sound effect. 6. Click on the Preview button. If this is the effect you desire, click on OK. 2

3 Add a Hyperlink 1. On the Pull-down Menu, click on Insert and New. 2. Select the Title slide. 3. Enter the title in the title placeholder. 4. Click in the title placeholder and right-mouse click (or select any text or image on the screen). 5. Click on the Insert Hyperlink button on the Standard tool bar. 6. In the Text to Display box, type in a descriptive word, phrase, or title for the web site that you are linking to, or keep the one that is already there. 7. In the box under Type the file or Web page name enter the URL (web address) and click OK. Web Resources Long Island Web Site New York Times Travel Insert Images from the Web 1. Access the web site containing the image to be used. 2. Point and right-mouse click on the image. 3. Click on Save Image As Picture, enter a file name and click on Save. 4. Insert the image into the presentation by selecting Insert, Picture, From File Navigate to where the image is saved Select the file and click Insert. To View the Slide Show On the pull-down menu, click on View and select Slide Show. Click the mouse button to move from slide to slide. When you get to the slide with the animation, click the mouse button to activate the animation effects and have each word display one at a time. On the last slide, to get to the web site, click on the hyperlink. Once the slide show is started, click on the menu button (bottom, left-hand corner) to move through the slide show or end the show. 3

4 To Save 1. To Save the presentation, click on File and Save as, or Save to resave it if you have already named it. 2. In the Save in dialogue box, indicate the drive to save to (drive A for floppy disk, dive C for the hard drive). 3. In the File name box, type a file name and click OK. Annotating Slides You can annotate or draw on your slides during a presentation to draw attention to a particular area on the slide or in response to audience questions/comments. To annotate slides: 1. In Slide Show view, click the right mouse button for the shortcut menu. 2. Select Pen. (The mouse pointer change from an arrow to a pen.) 3. Drag the pen to annotate the slide. 4. To change the pen back to a mouse pointer, Press the Esc key once. Adding Notes in the Notes Pane The notes pane lets you add notes or information you want to share with the audience. 1. Click the notes pane, and then type your notes for the current slide. 2. Use the outline pane to move to other slides you want to add notes to. Notes can be viewed during a slide presentation by clicking on the right mouse button for the shortcut menu and selecting Speaker Notes. (Note that the notes window will appear on the screen during your presentation.) 4

5 PowerPoint Presentation in Slide Sorter View To Edit, Delete, or Reposition a Slide Click on the Slide Sorter View button located at the bottom, left of the screen. To Delete a slide, click on the slide to be deleted and press the Delete key on the keyboard. To Edit a slide, double-click on the slide to open it in the edit screen. Make the changes. (Remember to save your changes.) To reposition/reorder a slide, click and drag the slide to the new position. Remember to save your changes. 5

6 Printing 1. On the menu bar, Click on File, Print. 2. From the Print What? Drop down menu, select the type of printout: Print Slides (indicate the number of slides per page) Handouts Notes Pages or Outline Make other selections as needed and click the Print button. Print Slides Handouts Notes Pages Outline 6

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