Not Present

Administrative

Previous minutes

Circular Resolutions

2019/Res16 Allow SotM Africa to use OSMF CiviCRM for their ticket sales, with conditions

SotM Africa requested use of OSMF CiviCRM, to make it easier to manage ticket sales for the conference. Christine (SotM WG Lead) has volunteered to help with OSMF workload for this (configure CiviCRM, debug problems, generate coupon codes, manual sign ups).

Previous action items

The list is sortable and collapsible and contains items that did not arise from board meetings. Incomplete.

Name

Date

Action item and status

Source

Related to

Not assigned

2019-07-17

to contact Telenav about transfer of openstreetcam domain. # Potentially also contact other parties, depending on the feedback from the LWG.

meeting

LWG

Board

2019-07

to decide about the NextGIS donation.

email

Donation

Board

2019-07

to decide on next steps regarding an email service for OSMF.

email

FOSS policy

Board

2019-07

to decide on whether the team that plans a SotM in Africa can get the sponsorship amount from Facebook through OSMF. Unknown amount and whether this will be needed for more sponsors. # Pre-requisites: Sign the SotM quick licence agreement and agree to provide invoices to OSMF prior to the money transfers.

email

Regional SotMs

Board

2019-07

to provide feedback on Heather's draft email to OSM US, related to their interest in applying for LC status.

email

LC appl.

Board

2019-06

to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under ODbL if the violation is not fixed after 30 days of notice, as written on ODbL. # Related talk@ discussion

email

LWG

Frederik/Heather

2019-05-18

to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). # Possibly completed.

to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications.

meeting

Communication

Mikel

2019-07-16

Pre-SotM survey: Provide feedback on the questions and text.

meeting

Survey

Mikel/Joost

2019-05-18

to document working group practices, draft WG “rules of order".

F2F 2019

WGs

Paul

2019-06-19

to switch limesurvey plan to annual & expert, transfer (limesurvey) ownership to OWG, billing to OSMF and give access to Mikel, Joost and Dorothea. # The plan won't be changed for the time being.

meeting

Surveys

Paul

2019-05-18

Pre-F2F2019 survey: Take feedback from to developers that is about software. # Might have been completed.

F2F 2019

Survey

Paul

2018-05

to take feedback from the pre-F2F 2019 survey to developers that is about software.# Might have been completed.

F2F 2019

Survey

Paul

2018-04-19

to document the evaluation process of software and services used by the OSMF.

meeting

FOSS policy

Paul

2016-10-28

to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. # Was Peter's

meeting

FOSS policy

Power of Attorney request from FOSSGIS

A long-term German contributor noticed signs with maps clearly based on OSM and without attribution. In the correspondence between the company that erected the signs, the company that produced the maps and the contributor in Germany, the situation escalated, with the map company threatening the OSM contributor with legal action for libel. At that point FOSSGIS (our Local Chapter in Germany) became involved.

FOSSGIS have subsequently asked for power of attorney (PoA) to be granted and have sent a document to be signed by the board. The scope of the document was then narrowed down, after a recommendation from the Licensing Working Group (updated document). It has been relayed to the board that FOSSGIS will pay any costs related to the specific case.

Make it less attractive for people to join just because a particular issue is on the AGM agenda.

Make it more difficult for an organisation to control the OSMF by having their own representatives elected to board positions.

Increase the membership base.

Streamline the board terms and term limits.

The board had notified the MWG after the F2F about what they had started working on, while nothing had been finalised at that time. The plan is to allow members to vote on these changes individually, i.e. they can reject one and accept the other if they wish.

In this meeting there will be discussion about the content. After agreement, the suggested changes will be forwarded to MWG for feedback.

Lead: Frederik

Decision: get feedback from MWG on the current draft in the next 2 weeks.

Board seats at the next election

The board has drafted an announcement about the seats that will be available at the next election, so that members can start thinking about nominations. The announcement might get published before the meeting.

Work on Microgrants was paused in 2018 and restarted after the 2019 F2F meeting. Currently two of the board members are working on them. The plan is to merge all the documents in a public wiki page and identify points that need to be voted on by the board. The current working document has notes on:

The mission statement.

The options for committee creation.

The eligibility criteria for the applications and examples of applications that would or would not pass.

The amount available for the first run.

The document has not been finalised yet and the board has not been asked to provide feedback or vote on parts of it.

On selection committee

People can nominate themself, and the board decides who is selected to the panel.

The board defines “slots” and finds people to fill them: by region and/or by background (local chapters, members, expertise, board).

Vote by membership on representatives.

Committee positions will be for specific funding round and not permanent.

Suggestions

Committee of people who self nominate, judge applications and make recommendations to the board, which will have the final say.

Membership ability to voice opinions: Secretary forwarding to community forum or the applications published to the community at the same time as submitted.

# Written comment by imagico that -for reference- fossgis grants are decided by board after public consultation.

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview.