The role of culture in conflict management and negotiations

The role of culture in conflict
management and negotiations
Tarmo Tuisk
14.04.2014
Understanding cultural differences
(Hall & Hall, 1990)
• Even though culture is perceived personally, it
is nonetheless a shared system.
• As culture is experienced personally, very few
individuals see for what it is – a program of
behaviour.
• Members of a common culture not only share
information, but also methods of coding,
storing and retrieving of that information.
• These methods vary from culture to culture.
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Understanding cultural differences
• Knowing what kind of information people
from other cultures require is one key to
effective international communication.
• “Hidden codes” of behaviour need “code
breaker” to be understood.
• 90% or more of all communication is in
culture’s nonverbal messages (i.e. not
language).
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Culture is communication
- Each cultural world operates according to its own
internal dynamic, principles and laws (written &
unwritten), also time and space.
- But common for each culture are: words, material
things and behaviour.
- Words: medium of business, politics and diplomacy
- Material things: indicators of status and power
- Behaviour: feedback about people feel and includes
techniques to avoid confrontation.
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“Silent language”
• …human behaviour that exists outside
conscious awareness.
• …includes evolutionary concepts, practices,
solutions to problems, shared experience of
ordinary people.
• “Provides insights into the underlying
principles that shape our lives.”
• These principles are not merely interesting,
but eminently practical.
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Fast and slow messages
• Cross-cultural communication has more to do with
releasing right responses than sending “right”
messages
• Information can be sent in different speed
• A fast message to them who have used to have it in
slow format will miss the target;
• Although people can understand the content of
wrong-speed message, for them who expect it in
different speed it won’t be understandable.
• People are not (always) aware that the information
can be sent in different speeds.
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Fast and Slow Messages
• Almost everything in life can be placed somewhere
within fast/slow message spectrum.
• Slow mode: research, diplomacy, writing books,
creating art.
• Messages of Buddha, Confucius, Goethe, Rembrandt
are still now - hundreads of years after the fact –
under deciphering by human beings.
• Very slow messages: a person, a language, and
culture – incorporating multiple styles of “languages”
where messages are released for them who are
willing to spend time to understand it.
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High and Low Context
• Context – the information that surrounds the event.
• The elements that combine to produce a given
meaning – events and context – are in different
proportions depending on the culture.
• High context (HC) communication or message is the
one where most of the information is already on the
person, and very little is in the coded, explicit,
transmitted part of the message (e.g. twins
communicating with each other).
• Low context (LC) – the mass of the information is
vested in the explicit code (e.g. two lawyers in the
courtroom during a trial).
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HC people and LC people
HC people: Japanese, Arabs, Mediterranean.
(having extensive information networks among family,
friends, colleagues, clients. Beacuse of daily
information exchange their messages are highcontext).
LC people: Americans, Swiss, Germans, Scandinavians,
other Northern Europeans.
Example: The French are much higher on the context
scale than either Germans or Americans.
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Space
• Territoriality – e.g. what is “mine” for
Germans is not percieved the same way for
Americans (e.g. touching a car..).
• Space communicates power (e.g. location of
the boss in the office).
• Personal Space – a “bubble” around a person
(North vs. South)
• Unconsious Reactions to Spatial Differences
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Time
Monochronic and Polychronic Time
Monochronic – paying attention and doing only
one thing at a time. Time is experianced and
used in a linear way. Perceived as tangible:
“spent”, “wasted”, “saved” and “lost”.
Polychronic – simultaneus occurance of many
things by great involvement of people. More
emphasis on completing human actions than
meeting the schedules.
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Relation between Time and Space
MT culture: emphasis is on the compartmentalization
of functions and people (e.g. private offices are
soundproof).
PT culture: business offices with large reception areas;
polychronic people feel that private space disrupts
the flow of information; appointments mean very
little and may be shifted around at the last minute in
the sake of someone who is more important in
individual’s hierarchy of family, friends or associates.
NB! Monocrhonic vs Polychronic Time culture – this
dichotomy cannot be overemphasizied.
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Time as Communication
Tempo, Rhythm, Synchrony:
• (e.g. Americans complain: Germans take
forever to reach decisions)
• There is a need to be contexted to local time
system.
Scheduling and Lead Time
USA and Germany: schedules are sacred.
Short lead time means the business is less
important (e.g. two weeks minimum)
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The Importance of Proper Timing
• Announcements of major changes must be carefully
timed.
• USA and northern Europe: anything that occurs
outside business hours refers to ‘emergency’.
• E.g. in August in France everything shuts down for
vacances.
• Common in US: short lunch vs. longer dinner in
France to get acquinted with business partners.
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Appointments
• Waiting-time: in the U.S. and Germany –
delibarate putdown and/or a message about
the individual being very disorganized
• In France: no such message is intended.
• Interactions between monochronic and
polychronic people can be stressful unless
both parties know and decode the meanings
behind each other’s language and time.
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Information Flow: Fast and Slow
What should be known about foreign culture?
How information is handled:
1) Where it goes and whether it flows easily through
the society and the organisation?
2) Whether it is restricted to narrow channels because
of compartmentalization?
HC countries – information flows freely wherever
people are spatially involved. Emphasis is on stored
rather than on transmitted information.
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Action Chains:
The importance of completition
• Monochronic low-context cultures:
compartmentized approach and dependence
on schedules are more sensitive to
interrputions, and more vulnarable to the
breaking of action chains compared to highcontext cultures.
• High-context people are more elastic because
of their extensive and cohesive networks in
their system.
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Action chains and disputes
•
All cultures have in-built safeguards to prevent a
dispute from escalating.
• These safeguards apply only within the context of
one’s own culture.
• In foreign situation where a dispute appears
imminent it is essential to do two things:
1) Proceed slowly, taking every action possible to
maintain course;
2) Seek the advice of a skillful, tactful interpreter of
the culture – a mediator.
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Interfacing:
Creating the Proper Fit
It is more difficult to succeed in a foreign country than
at home.
The higher the context of the culture or the
organisation, the more difficult to interface.
The greater the cultural distance, the more difficult to
interface.
The greater the number of levels in the system, the
more difficult to interface.
(e.g. Germany-Switzerland industry of technical details
vs. France-USA newspaper publishing).
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Situations
• Situational frames and situational dialects
• ‘Situational dialects’ are used in ‘situational
frames’
• High-context situational dialect:
communication between pilots and controltower.
• Speak to people in their own language, but in
situations in which they are familiar.
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Summary
• Speed of messages
• Context
• Space
• Time
• Information flow
• Action chains
• Interfacing
All these are involved in the creation of both national
and corporate character. In cultural context all acts,
all events and all material things have meaning.
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Literature
• Hall, E. T., Hall, M. R. (1990). Understanding
Cultural Differences. Intercultural Press.
• Hall, E. T. (1973/1990). The Silent Language.
Anchor Books Editions : New York
• Hall, E. T. (1977/1989). Beyond Culture.
Anchor Books Editions : New York.
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