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FAQ

Account (3)How can I submit my application?

To present your project, you must create an online account first. Afterwards you will have access to the online application form by returning to the page where the Call for Proposals is published. There you can click ‘apply for a grant’ and just follow the instructions. The entire procedure is also presented in the guidelines.
It may occur that there is no open Call for Proposals at a certain moment in time. Do not hesitate to check our website regularly for new Calls.

I haven’t received a confirmation e-mail after I created an account.

When you create an account, you should receive an automatic e-mail confirmation. Please also check your spam-mailbox because the e-mail may have ended up there. Follow the link received in the email to create your password.

If the call is not country-specific, to be eligible, the project must be implemented in at least one of the countries of the Belgian bilateral development cooperation: Benin, Burkina Faso, Burundi, the Democratic Republic of Congo, Guinea, Mali, Morocco, Mozambique, Niger, Palestine, Rwanda, Senegal, Tanzania, Uganda.

You may choose to present a regional project that covers several of the 14 partner countries. However, keep in mind that the “value for money” of your project will be assessed. For efficiency reasons, it is often better to focus on a geographical area.
If your project is covering several countries, all of them must be part of the 14 countries.

Where should my organisation be established?

Your organisation needs to be established or represented in the country where the project is implemented. To us, this means that you are locally registered with the authorities, that you have local staff and that you are directly implementing activities in the country.

Which criteria must the project meet?

A complete overview of the project criteria can be found in the guidelines chapter 2.1.3. The most important are listed below:

The project must contribute to the specific objective of the Call for Proposals (see guidelines chapter 1.2).

It must also specifically show in detail that it is aligned with the guiding principles of the Wehubit programme.

There must have been a previous digital pilot phase implemented by your organisation. Only scaling up or replication will be financed.

Which criteria must my organisation meet?

A complete overview of the organisation criteria can be found in the guidelines chapter 2.1.1. The most important are listed below:

Be a public actor or be a private non-profit actor. It is important to prove the non-profit nature of your organisation.

Have already managed a grant amounting to 40% of the amount applied for. A certificate of satisfactory performance signed by the donor constitutes proof thereof.

Be directly responsible for the preparation and management of the project with the co- applicant(s) and not be acting as an intermediary.

Which criteria must a co-applicant meet?

Co-applicants must meet the same eligibility criteria as the applicant, except the one relating to the previous management of a grant of 40%. Please read guidelines chapter 2.1.1 and 2.1.2 for more information on co-applicants and partners. Supporting documents will need to be presented for each applicant and co-applicant of your proposal.

Supporting documents (4)Where can I find the annexes to submit?

To access the annexes mentioned in the guidelines, you must have created an account . When logged in, go the 'Grants - Calls for Proposals' section of the 'financing instruments' page and click on the 'apply for a grant button. You will access the online form and underneath you'll find all annexes requested for the 1st round.

Which financial documents should I submit for the first round?

Financial statements certified by an independent body (audit or statutory commissioner). Those statements may not be older than 2 years.

How do I prove that my organisation is represented in the country where the project will be implemented?

You need to prove that you have an office in the country where the project will be implemented. To prove this, the following documents are sufficient:

Local registration document

Or a contract proving you are currently implementing activities in the country with local staff

How do I prove that my organisation has already successfully managed 40% of the requested funds?

A document should prove that the organisation has already managed public funds and successfully implemented grants for at least 40% of the amount applied for. Examples of proof are:

Certificate of good execution provided by a financing donor

Approval of a final report provided by a financing donor

An initial grant contract is insufficient to proof good execution. A previous project funded by a foundation is insufficient as it does not cover public funds.

Budget (2)Which costs can be taken in account for the budget?

A complete overview of the allowed costs can be found in the guidelines chapter 2.1.4 and Article 4.1 of the Grant Agreement (Annex F).
We should be able to subdivide costs in one of the following domains:

The operational costs: necessary and indispensable costs for achieving the objectives and results of the project, including the cost for achieving verifiable deliverables;

The management costs: separate costs related to management, supervision, coordination, monitoring, control, evaluation and financial audit which specifically originate in the implementation of the project or the justification of the Grant;

The structure costs: costs related to the achievement of the social purpose of the beneficiary, which even though they are influenced by the implementation of the project cannot be separated or charged to the budget of this project.

Since structural costs are calculated on a flat-rate basis of 7% of the operational costs, it’s important not to list costs regarding structure costs in the management costs (for example the contribution to the legal department of the organisation).

Is there a limitation on the requested amount?

The requested amount can not be higher than 90% of the total project cost