OpenNTF Board Meeting Minutes 20 October 2011

Posted by Elijah Lapson on November 3, 2011

Attendees
John Head, Corey Davis, Bruce Elgort, Peter Tanner, Per Henrik Lausten,
Elijah Lapson, Sean Burgess, Julian Woodward, Pete Janzen, Justin Hill
1. Peter discussed several motions that were required to initiate the
OpenNTF membership and Board of Directors.
RESOLVED, that the following organizations, who have executed Membership
Agreements for OpenNTF, be accepted as Members, and that the persons,
listed below, having been appointed by their organizations as their representatives,
be accepted as such.

CARRIED unanimously
RESOLVED, that election of the Member Representatives of the Board
of Directors was carried out according to the terms of the OpenNTF Bylaws,
and that the following Member Directors have been elected for the
terms commencing October 17, as specified in the chart below.
Elected for two years – in order of number of votes received:
Bruce Elgort
Brent Peters
Julian Woodward
John Head
Corey Davis
Elected for one year – in order of number of votes received:
Per Henrik Lausten
Sean Burgess
Justin Hill
Stuart McIntyre
CARRIED unanimously

RESOLVED, that election of the Contributor Representatives of the Board
of Directors was carried out according to the terms of the OpenNTF Bylaws,
and that the following Contributor Directors have been elected for a one
year term commencing October 17.
Niklas Heidloff
Rene Winkelmeyer
Elijah Lapson
CARRIED unanimously

2. The Directors made the following appointments:
– Bruce Elgort - Chair of OpenNTF.
– Corey Davis - Treasurer
– Peter Tanner - Chair, IP Committee
– John Head – Chair, Marketing Committee
– Niklas Heidloff – Chair, Technical Committee
– Elijah Lapson – Secretary
The Directors also agree to continue to use the services of the following
professional consultants.
Ros Aylward, Accountant.
Howard Zaharoff, Attorney
The Directors agreed to continue to accept the following governance documents
as the basis for OpenNTF for the following two weeks – at which time they
will discuss approving them for an indefinite period. OpenNTF
Intellectual PolicyOpenNTF
Privacy PolicyOpenNTF
Terms of UseOpenNTF
Coypright or Patent Infringement Notification PolicyOpenNTF
BylawsOpenNTF
Antitrust PolicyOpenNTF
Membership Agreement
Peter discussed process for moving forward to create nonprofit – which
will require completing an IRS Form 1024 and submitting it to the IRS.
Communication policy - John Head recommended the need for a single
voice to communicate information from the OpenNTF Board such that the unified
communication is consistently delivered by that single person.
John suggested making Vince Schuurman, Nathan Freeman and Bruce Elgort
into permanent Honorary Directors, who would be welcome at future Directors
meetings, though would not have a vote in their honorary director capacity.
Corey moved and Pete seconded a motion to create such positions.
Bruce discussed pedestal at LotuSphere – and called for volunteers to
staff it.
There was discuss on creating an internal OpenNTF communication mechanism,
such as a group Sametime, persistent Skype chat, or an Xpages team room.
The decision was to use Skype at least for the time-being.