Privacy Policy

Thank you for visiting our website. Please read this Privacy Notice before using our website or submitting any personal data.

The Hampshire Junior Chess Associationis hereinafter known as the “HJCA”

This Privacy Notice sets out the data processing practices carried out through the use of the Internet and any other electronic communications networks by HJCA.

If you have any requests concerning your personal data or any queries with regard to these practices please contact HJCA.

Our website may contain links to other third party websites which are outside our control and are not covered by this Privacy Notice. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours. HJCA is not responsible for the privacy of third party websites.

Data Collection and Intended Use
In our website, we collect two (2) types of data about users:

active data (such as name, postal address, e-mail address, telephone/fax numbers, password, etc.) when voluntarily submitted by visitors for registration, competitions, etc.; and
passive data (such as browser type, IP address, page reference, etc.)
From time to time, we may ask our site visitors to answer survey questions. Surveys generally deal with the site, our products or categories of products. We may ask for age or age ranges, gender, and other non-personally identifiable data. No personally identifiable data is requested and the data collected is not tied to any personally identifiable data that may have been previously provided. Data gathered from polls and surveys are only for internal use by HJCA.

The data controller collecting the personal data described herein is HJCA.

The personal data submitted by you are used only for the express purposes stated at the location where you provide it. We will not use personally identifiable data for direct marketing or unsolicited follow-up unless you have given us your express permission for such use (Opt-In).

We will use your personally identifiable data only for business purposes within HJCA which may include its communication to our affiliates and subsidiaries. We do not share personally identifiable data collected at this site with third parties except for the limited instances set out below. The exceptions are: We may transfer your personal data to our partner agencies (service providers) who assist us in administering the site(s). They can only use the data for the purposes of maintaining our site. These partner agencies are bound by a contractual agreement to keep your data private and secure.

We may also disclose personal data if we are required to do so by law or if in our good faith judgment, such action is reasonably necessary to comply with legal process, to respond to any claims, or to protect the rights of HJCA, its customers and the public.

Server
The server that makes this website available may be located outside the country from which you accessed this website. We will collect, process and use personal data only in accordance with this Privacy Notice.

Restricted Access
Process of personal data (such as user-ID, password, etc.) may be mandatory for the purposes of consultation, modification or deletion of your personal data and/or of the online services offered by this website.

One Time Registration
In order to make the registration process easier, we use a one time registration tool. All your personal data are protected and you still must Opt-In to receive data from the HJCA website before you are added to our mailing list.

Data Security, Accessing, Deleting or Correcting Data
Your personal data is password protected. You can consult, revise, correct or delete your personal data by using your user-ID and password. Also, you may have your personal data deleted, corrected or revised by contacing us.

Data Security
Your personal data are kept secure. Only authorised HJCA staff, affiliated companies staff, third party agents or our business partners (who have agreed to keep the data secure) have access to your personal data.

Tracking Technology (“Cookies”)
We do make use of tracking technology (“Cookies”) to gather such data as browser type and operating system, metrics, geographical location, and understanding how visitors use this website. Cookies also help us tailor this website to your personal needs. This data will not be disclosed outside HJCA, affiliated companies, third party agents, or business partners and will not be used for unsolicited communication.

Referrals
Our site may provide you with the opportunity to email a web page to another person. For this feature to work, we may need to collect your email addresses and/or the email addresses of those to whom you send the web page. The email address collected in this context are not used for any other purpose other than to send your request. These email addresses are not stored and are deleted immediately after your request is fulfilled.

Spamming
We do not practice “spamming”. Spamming is where unsolicited e-mails are sent to recipients containing advertisement or marketing related materials without the prior consent of the recipient.

Data Retention
The data collected through this website is kept secure for as long as it is necessary taking into consideration the purpose for which it is collected before being destroyed.

Children
We believe that it is highly important to protect the privacy of children online and encourage parents or guardians to spend time online with the children to participate and monitor their e-activities. We only collect personal data from children under the age of 16 with their express permission and in which case we will collect such data in accordance with local laws and regulations applicable to the privacy of children. If parents or guardians provide consent for the child to submit personal data, we ask children only for the data necessary to participate in the program for which the child is registering.

Special note to Parents of Children under the age of 16
We recommend that parents/guardians regularly check and monitor your children’s use of email and other on-line activities. Please be sure to inform your child not to provide personally identifiable data on-line, prior to obtaining your consent.

Privacy Notice Updates
We reserve the right to make any changes and corrections to this Privacy Notice. It is the responsibility of visitors to this website to refer to this page from time to time to review any subsequent amendments.

Acceptance
By browsing this website, communicating electronically with us and submitting your personal data to this website, you acknowledge and agree to our processing of personal data in this way and to the terms of this Privacy Notice.

Governing Law
This Privacy Notice is governed by and construed in accordance with the laws of the United Kingdom.