Government Digital Archives gains understanding of change

Case study: The Government Digital Archive Programme with Equinox IT used business architecture to help them visualise and gain an understanding of the business context and scope of change.

Context

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The Government Digital Archive (GDA) Programme was an initiative that provided Archives New Zealand (Archives NZ) with the business capabilities it needed to securely store, preserve and give access to important digital and digitised public r​ecords.​

Problem

Archives NZ needed a way to clearly capture and communicate the full business context and scope of the business change, of which technology was just one part. The GDA Programme team needed a mechanism that it could use to engage with the wider organisation and external stakeholders, and to assist with planning.

Change

​Archives NZ engaged Equinox IT to help them understand the scope of the changes associated with the GDA Programme. Equinox IT consultants established a high-level business architecture model for the GDA Programme using existing industry reference models as well as Archives NZ and GDA Programme strategic documents.

The business architecture model was produced to provide business context for GDA Programme planning. It presented:

Primary activities - what the business does

Business capabilities - what resources the business needs to achieve its primary activities (covering people, process, information and systems).

The model included concise and straight-forward definitions for the primary activities and business capabilities. These were written for a business audience, using existing Archives NZ terminology and avoiding technical jargon and notation.

Result

​The main benefit that Archives NZ obtained from the service was the provision of valuable business context information to understand scope and provide programme planning input.

Government Digital Archives gains understanding of change

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“Equinox IT’s approach and the results delivered lowered the barriers to participation”