An Index is a document reference or list Word 2016 can build and format, providing that you know the trick: You must mark text in a document for inclusion in the index. Once the words are marked, an index field is inserted, which displays the index.Just continue reading in order to find out how to create an Index in a Word 2016 Document.

First we must either select the text that we want to use as an Entry, or place our cursor at the right of it, and then we select the References tab and locate the area of the ribbon named Index as shown in the image below.

Once the Index area is located, we select the command MarkEntry as shown in the image below. Once selected, the MarkIndexEntry dialog box appears.

Many times, in a long document we tell readers where to go in order to find more information about a certain topic. That is where Cross-references come to. We can refer readers to headings, page numbers, footnotes, endnotes, equations and figures. In order to create Cross-references in a Word 2016 document, all you have to do is to continue reading.

First of all, we must place our cursor at the spot that we want our Cross Reference to be inserted. Then, we must select the Insert tab and then we locate the area of the ribbon named Text. Once located we select the CrossReference command as shown in the image below.

Straight away the Cross–reference window appears as we can see below. The Cross-reference window is separated by the following areas.

In a Word Document we are able to create, store and find pieces of content that are reusable for us. These pieces of content can be AutoText, DocumentProperties, Fields and etc. All we have to do is to use the Quick Parts Gallery that is available in Word. All you have to do is to continue reading.

We must select the Insert tab and from the right of the ribbon we locate the area named Text as shown in the image below. Once located we select the command Quick Parts.

Once the command QuickParts is selected the drop down menu appears with the following commands to choose from:

AutoText: This command stores reusable content that we have stored which can be used over and over again.

Document Property: With this command we can choose a list of properties that we can insert in our document.

Field: With this command we can insert fields in our document that can provide updated information, such as time, page numbers and etc.

Building Blocks Organizer: With this command we can preview all the building blocks that are available to us. We can also edit the properties, delete and insert the available blocks in our document.

Save Selection To Quick Parts Gallery: With this command, we can select a word, phrase, paragraph or anything else in our document and save the selection in the QuickPartsGallery. Once saved we will be able to insert it in our document, by using the AutoText command from the drop down menu.

By formatting our document, the headings the lists and other elements in the document is a time consuming procedure. With all the options that we have available, such as type of font, colors and the different graphic elements in order to present our document in the best possible way may seem exhausting.

That is why a lot of users are satisfied with type of fonts such as Times New Roman and headings with font type Arial, just to be sure what they are doing. Thankfully, Word gives us the possibility to change the overall appearance of our document by applying a Theme.

Themes are coordinate type of fonts, colors and designs that we apply to a document in order to give it a professional look.

Difference between Themes and Templates

Themes have got to do with the appearance and the style of the document; on the other hand Templates have got to do with the content of the document. Templates contain styles, formatting, sometimes headers and footers and some text. All we have to do is to replace the text that is there with the text that we will type in. We create a template just like a document but we save it in a different way. That is because we never actually use the template but we use a copy of it actually. In my next post I will describe how to download and create custom Templates.

In order for us to apply a Theme in our document we must select the Page Layout tab and then from the area of the ribbon named Themes to select the Themes as shown in the image below.