Frequently Asked Questions

We hope this list of frequently asked questions will prove helpful. If you wish to discuss anything further, please do give us a call on 01256 630199, or complete our online enquiry form.

VENUE QUESTIONS

How do I book my civil ceremony at Clock Barn?Once you have booked your wedding date at Clock Barn, you should contact Hampshire Register Office to book a registrar to conduct your marriage ceremony at the Barn as soon as possible. Please call 0300 555 1392 (Monday to Friday 9am to 4pm) or visit the Hampshire County Council website for more information.

Are we able to have just our ceremony at Clock Barn?When you hire the beautiful Clock Barn, the venue is exclusively yours from 10am to midnight. This includes an optional ceremony and the wedding breakfast or party. Hiring Clock Barn always includes these options at a minimum.

How many guests can I invite to my wedding breakfast?Clock Barn is licensed for ceremonies in three areas: the Stable Room (50 guests), Dance Floor (85 guests) and Main Barn (up to 192 guests). Up to 192 guests can be seated for dining, with 200 guests for your evening party. These numbers include the bride and groom.

Where can I take my wedding photos?From the moment you arrive, along the Clock Barn driveway you will see some fantastic backdrops for your photographs. As part of the venue hire, you will have exclusive use of the seasonally flowering Clock Barn garden, which is a firm favourite for those all-important group shots! In addition, you will have access to a beautiful adjacent paddock featuring a unique stable and other interesting photographic backdrops.

Is the Barn warm in the winter (and cool in the summer)?The Barn has an efficient heating system which warms it up quickly during cold winter months. On warmer days, the same system keeps the Barn cool, and the Barn doors open giving you access in to the garden.

Do you have any disabled facilities?Reducing the walk from the car park, disabled guests may be dropped off right outside the Barn. The floor in the Main Barn is completely flat, while the Stable Room can be accessed from the outside. We have a disabled loo on the same level as the Main Barn area.

How should my guests access Clock Barn? Our full directions can be found online, bringing your guests to the main driveway just outside the village of Whitchurch. Our Sat Nav postcode is RG28 7RB. We have ample space for all your guests to park in our car park. They are welcome to leave cars overnight but do need to collect them the following morning between 8am and 11am. Clock Barn does not take any responsibility for any vehicles or their contents left in the car park area. Local taxi details can be found on our online suppliers list, and the nearest train stations are Whitchurch, Micheldever and Winchester.

What music can we have at Clock Barn?We are delighted to host live bands at Clock Barn and simply ask that they are aware of our noise limit, and that they hold and can provide us with their public liability insurance and PAT certificates. In terms of size, a four-piece band is the biggest that the Barn can comfortably accommodate. Many couples choose to have an acoustic musician such as a harpist or string quartet play during their ceremony or wedding breakfast. We also have an in-house background music system should you wish to create your own IPod playlist as background music.

Do you have a room for the wedding couple to use?As part of the venue hire, the bridal preparation room is all yours from 10am on the morning of your wedding. It is a great space to change in before the ceremony takes place, and also where you will meet with the registrar before the ceremony. You are welcome to use this room throughout the day, perhaps to freshen up or change for the evening party.

Can we have confetti and fireworks?We are very happy for natural flower petals to be thrown in the garden but unfortunately can’t allow them within the Barn. As Clock Barn is situated among farmland and near thatched buildings, we are not able to allow fireworks, sparklers or sky lanterns.

Can we use bubbles?Unfortunately we don’t allow bubbles within the Barn. However, we are happy for them to be used in our garden.

Can I have bunting put up in the Barn?At Clock Barn we can provide complimentary cream bunting for the Main Barn area; otherwise you may provide your own bunting!

Are candles permitted within the Barn?We are happy for candles to be lit on the round dining tables in the Main Barn provided that they are supplied in a sturdy and enclosed holder and a maximum of five candels per table. We ask that if you wish to have candlelight in the top room or the Dance Floor area, you use battery-operated candles, which can easily be bought online or supplied by your florist. We also ask that candles are not used around the outside walls of the Barn as this is clearly a fire risk.

Is smoking permitted?Due to government legislation, smoking is not permitted within Clock Barn. Guests may smoke outside in our garden area where we provide ashtrays.

Do you have any highchairs?Yes, we can provide up to four high chairs. Please do let us know if you require these so we can ensure they are available for you on your wedding day.

What time will my evening party end?Our licence for music and alcohol service ends at 11.30pm, with guests departing by midnight. You don’t need to worry about taking everything away at the end of the evening. Galloping Gourmet will place any of your left over items (such as your guest book and flowers) into The Storehouse ready to be collected the following morning. Please note that everything is left entirely at your own risk. Clock Barn cannot take any responsibility for items left within Clock Barn, a vehicle or the Storehouse.

Should I take out insurance?As part of our terms and conditions, we recommend that every couple take out wedding insurance to protect yourselves and the money you have spent on your big day.

We had lots of guests telling us how beautiful they thought the venue was and how amazing the food was.

FINE FOOD QUESTIONS

What drinks are included in the Fine Food packages?These include two-three reception drinks, half a bottle of wine and a glass of bubbly for the toast per person. We also serve complimentary orange juice and mineral water (still and sparkling) during the drinks reception, and mineral water during the wedding breakfast. Additional wines can be ordered to serve during your meal.

Can we supply our own wine?All drinks required are included in your chosen Fine Food package, and our licensed bar will open straight after your ceremony.

Is it possible to choose drinks from the other packages if we select the Deluxe package?Absolutely. We are flexible with wine and happy to accommodate your selection.

Do you change your menus?Yes, we frequently change our menus to reflect modern food trends and seasonally available produce. You can choose dishes from any of our brochures and pay the same price that you were quoted when you paid your catering deposit.

Can we create our own menu?Yes, we will work with you to provide the perfect menu on your wedding day. We always recommend choosing one starter, one main course and one dessert and will help you find the winning combination!

If we choose the Standard package, can we have canapés?Yes, you can add canapés as an upgrade. We recommend four canapés per person.

Can you cater for guests who are vegetarian or have food allergies?We have vegetarian options in our Fine Food packages and can also provide a different menu to accommodate guests with food allergies.

Do you have food options for children?We have included a delicious and healthy selection of children’s food, although we do suggest that parents bring suitable food for children under the age of two. If they are aged between two and 10, we charge £25 for a three course meal. Guests aged 11 or over are charged at the full adult package price. Orange juice and mineral water will be available throughout.

Should we provide our suppliers with a meal?We recommend that you cater for any contractors who will be spending more than five hours at your wedding. We can provide either a two-course meal from your wedding breakfast or a packed lunch. It is always a good idea to let your suppliers know what to expect.

Do you have a cake stand and knife?Yes. Please speak to the Events Team about the cake stand and knife when discussing your menu.

Can I bring in my own caterer, or a chef who caters for a particular religion?Galloping Gourmet are our only on-site caterers at Clock Barn. With their own kitchen and vast experience of catering for events at Clock Barn, they provide an exceptional dining experience for every wedding here. They specialise in cooking British European food and will be delighted to discuss your requirements in order to create the perfect menu. While they love to incorporate ethnic fusion ideas to their dishes, they cannot offer menus for specific religions.