APPROVAL OF THE AGENDA

Larry Schlereth brought the meeting to order at 12:15 PM. Schlereth introduced the new members to the Committee and asked all members to introduce themselves. The Agenda was approved without objection.

APPROVAL OF THE MINUTES

September 6, 2002

Schlereth asked for a motion to approve the minutes of September 6, 2002. Seann Pridmore moved and Mike Kiraly seconded the motion. The minutes were passed unanimously with abstentions from those not in attendance at the September 6, 2002 meeting.

VICE-PRESIDENTS REPORT

(Please see the November 1, 2002 Agenda Packet for this document)

Salazar Hall Security Enhancements

In order to balance the Salazar Hall construction budget, some security related items were value-engineered out of the project. Since the opening of Salazar Hall, many have raised security concerns that prompted a review of security in the building. The following projects have been identified to be completed. Frosting has been added to the Customer Service closing doors to allow the employees to perform closing transactions in a safe, secure environment. Video cameras and panic buttons are being installed in all money handling areas to deter a robbery. Cameras are also being added to areas containing high-priced academic equipment. Nate Johnson is working with Saied Rahimi to identify these areas in the Cerent Technology Labs. Seann Pridmore asked that the cameras be as unobtrusive as possible to avoid the appearance of Big-Brother spying. Johnson responded that they are attempting to do this, however by law signs must be posted notifying building occupants of video activity. Kiraly is comforted by cameras in the Schulz Information Center and feels they add an extra element of safety.

Andy Merrifield asked whether Bookstore theft has increased with the addition of the Tech High School to the center of campus. Johnson responded that theft in the Bookstore does not appear to have increased, however he will need to study the data for a conclusive answer. Jim Christmann feels the Tech High School joggers can be a safety hazard when driving around campus. Johnson will look into this.

Smoking Policy

A state-wide student group named COUGH, presented the Board of Trustees with a proposed policy to not allow smoking within 20 feet of a CSU building. The Trustees approved the proposal and asked campuses to implement the policy. The Campus Planning Committee approved this policy as well. The new policy has been sent to the unions for a response. If all goes according to plan, the old smoking receptacles will be removed and placed at the 20-feet limit around the buildings. Susan McKillop feels some benches around the smoking areas would be appropriate. She inquired about any type of rain shelter that could be erected. Schlereth responded a gazebo or like structure would be considered a building, therefore umbrellas will need to be used by smokers. Capital Planning, Design and Construction is mapping out smoking locations and will relocate smoking zones as necessary. Schlereth informed Members that if the smoking policy is not followed, this will become an employee/student discipline matter.

Parking Lots L,M,N,O

Schlereth announced that new parking lots L,M,N, and O would be opening on December 2, 2002. Due to recently bargained contracts, certain employee groups (the faculty being the largest) would not be allowed to park in the new lots unless they upgraded their permit by paying the same rate as most other employee groups. Jim Christmann suggested assigning a faculty parking lot in the interim. Schlereth said this would need to be bargained as well. Johnson is crafting a letter explaining the changes and will send it to the campus community shortly.

Temporary Building Removal

Asbestos is currently being removed from the temporary building. All temporary buildings except for the former AFC 5, 7 and 9 will be removed by December 10, 2002. Buildings 5, 7 and 9 will be removed shortly as permanent homes are completed over the next year. Schlereth informed Members that the greenhouse and the animal house need to be moved as well, however this is not an Administration and Finance issue, but still needs to be addressed.

ATM Installations

A Bank of America ATM machine will installed near the Zinfandel Marketplace. A number of major institutions were contacted and only Bank of America has been interested.

Increased Bike Racks

New bike racks have been installed around campus. Some Members suggested that skateboard racks be investigated. Johnson will bring this suggestions to the Alternative Transportation Sub-Committee.

Salazar Hall Solar Panels

Salazar Hall is the most energy efficient public building in the state of California due to the solar panel system on the roof of the building. During certain non-peak hours, Salazar Hall actually exports power to other campus buildings. Schlereth commended Keith Marchando for his work on this project.

DIVISION GOALS AND OBJECTIVES: 2002-2003

(Please see the November 1, 2002 Agenda Packet for this document)

Schlereth presented the list of Administration and Finance objectives for 2002-2003 and asked for a motion to accept the list. Floyd Ross moved and Johnson seconded the motion. Schlereth noted that many of the items would return to the CRC for discussion and debate. Christmann and Merrifield expressed their desire to see the list prioritized. Sue Hayes would like to see the border of campus on East Cotati Avenue cleaned. Schlereth said a plan is being developed using a new set of vegetation guidelines. Merrifield would also like to see funding sources and a differentiation between wants and needs. Schlereth said this item will return at our next meeting, but is not sensing objection to the list. The motion passed without objection.FINANCIAL AFFAIRS

(Please see the November 1, 2002 Agenda Packet for this document)

Schlereth presented the 2002-2003 budget plan that was approved by the Presidents Budget Advisory Committee (PBAC). He noted that this budget plan was still somewhat fluid due to the current budget uncertainty in California. Schlereth noted that the instructional program was fully funded at an SFR of 18.9 to 1, however support services such as ESAS, Customer Services, and Financial Aid received no new money. This could create a problem in a number of support areas as students increase and their staffing does not. Katie Pierce noted that the salary level of our incoming faculty is higher than the money supplied for salaries. Also, the indirect cost recovery money to be used for instructional equipment could have been used elsewhere and was not just extra money. Merrifield noted that insurance premiums were raised again. Schlereth said premiums have been on the rise on the national level as well. Merrifield asked if the PeopleSoft product has led to labor reductions. Schlereth indicated that PeopleSoft has caused the opposite to occur. Melinda Barnard noted that the reductions in IT support effect everyone. She reminded Members that the new labs in Salazar Hall came without additional IT support dollars to support the labs.

BREAK

EMPLOYEE HOUSING

Sue Hayes presented the progress of the Faculty and Staff Housing initiative. The University has still not purchased any parcels, however we are in talks that look promising. A recent ruling pertaining to the tiger salamander habitat may hinder the project, but at this time our current land prospects may not have any problems.

STUDENT HOUSING INTITIATIVE

Schlereth explained that the campus may grow by 5% next year, pushing 250 freshmen students to Sauvignon Village. This scenario would allow only 600 returning students to live in our current stock of on-campus housing. The opening of Beaujolais Village in 2004 should alleviate some of the pressure, however only for a brief period. Melinda does not feel that all freshmen need to live on campus. She feels this is a question that must be addressed.

Schlereth informed Members that a list of deferred maintenance projects is being compiled for work over the next year. Also, a number of amenities students have requested in Sauvignon Village will be added over the next year. Schlereth is noting these projects because pools may be built in the Residential Community while courses are being cut on the campus. He reminded Members that housing projects are paid for out of a separate fund that is funded by housing occupants and cannot be used for general fund purposes.

Some faculty feel recruitment needs to be examined to attract non-traditional students more aggressively. McKillop supports the recreational initiatives in housing because humans need to exercise bodies as well as minds. Schlereth also noted the tremendous demand on the student housing programming and meeting space such as the Cooperage.

TUSCANY

The tremendous success and utilization of the Cooperage encouraged the campus to design a similar, larger building in Beaujolais Village. The building has been named the Tuscany. Tuscany will be 10,000 square-feet and will break into 4 meeting rooms. Beaujolais Village, however, is located far away from existing housing and not easily accessible by all residential students. Schlereth thought it may make more sense to move the Tuscany to a more central location so all residents could easily access the building. Further, many other campus and student groups could use the building if it is located toward the center of campus. Schlereth feels a location next to the Recreation Center and near parking Lot D would be an ideal location.

Barnard likes this idea, but does not like the possible lack of academic space in Beaujolais Village. Schlereth responded that a smaller space will be created in Beaujolais Village for programming. Barnard asked if academic courses could be taught in the programming space. Schlereth noted that rules between the funds require the general fund to pay rent for instructional space in the residential community. Merrifield likes the site as well, however would take up prime real estate on the campus. He asked if rent could be charged for use of the land. Schlereth said he has broached this subject before with the Chancellors Office, however it was not well received.

NON-DISCRIMINATION POLICY

(Please see the November 1, 2002 Agenda Packet for this document)

Schlereth presented the proposed new Non-Discrimination Policy for review. Changes to the existing policy were necessary because of Proposition 209 and related bargained language.