The full rental fee must be received at the time of booking the event. Cancellations
must be received 30 days prior to the event or the deposit will be forfeited.

Arrangements

The Chaplain is available to assist you in scheduling your wedding at The Bothwell
Chapel. You may contact Reverend Dr. Tim Harrison, telephone (618) 537-6962, or (618)
537-6826 Monday through Friday, 8:00 a.m. to 5:00 p.m. It is both wise and helpful
to contact the Chaplain with questions well in advance of your planned event date.
Please note, it is the responsibility of the party to arrange for services of the
clergy, organist or piano accompanist, and vocalist and to make payment of their honoraria
and fees on the day of rehearsal directly to them.

Reservation Confirmation

Reservations for The Bothwell Chapel are made in the order in which they are received.
Your reservation is only TENTATIVE until payment and reservation forms are received
by the Chaplain’s office. Following the original confirmation of plans, any future
requests for changes in date or time must be made through the Chaplain and are subject
to availability. Bothwell Chapel is booked no more than one year prior to the event
date.

Cancellation Policy

Cancellations must be received 30 working days prior to the event or the deposit will
be forfeited.

Officiating Clergy

Officiating Clergy providing service in Bothwell Chapel must meet with the approval
of the Campus Chaplain. It is the responsibility of the party to make arrangements
to assure the officiate has been approved. If the McKendree University Chaplain is
utilized the above fees apply.

Counseling

We strongly urge pre-marital counseling for all individuals planning to be married.
Time spent receiving counseling is as important as time spent with other arrangements
for the wedding. Counseling arrangements are the couple’s responsibility.

Chapel Assistance

A Chapel Host/Hostess will be present during the rehearsal and wedding to provide
assistance for basic operation of the building. This individual will be available
to answer questions related to the building usage, provide access to a telephone (if
necessary) and chime the Chapel Bell.

Chapel Technology

If the use of any Chapel technology is required, it is the responsibility of the party
to arrange for services of a “Chaplain approved technician” and to make payment of
their fees on the day of rehearsal directly to them.

Music

The Bothwell Chapel is equipped with an organ and a piano. Our organ is an instrument
with state of the art electronics that require special knowledge. All organists must
meet with the approval of the University organist, Dr. Nancy Ypma. It is the responsibility
of the party to make arrangements to assure the organist has been approved well prior
to the event.

Catering

McKendree is served by Sodexho Marriott. They have an “exclusivity” contract with
McKendree. meaning that all food served on the McKendree campus must be provided by
their catering services, contact Sodexho Marriott at 618-537-6985.

Other Details

Decorations

The Chapel lends itself to simple floral and candle decorations. Aisle runners are
not to be used due to safety factors. Please do not place decorations on the musical
instruments and kindly refrain from altering existing sanctuary décor.

Removal of Decorations

Following the event it is the responsibility of the party to remove all decorations
from the Chapel the same day of the event. Since the Chapel is used for worship services
and other activities, this is particularly important.

Additional cleaning fees of $40 will be assessed for events requiring more than normal
pickup.

The Following Activities are Not Allowed on University Property

1. Throwing of rice, birdseed, flower petals or confetti (Bubbles are acceptable
as long as they are used outside of the building)

In keeping with McKendree policy, alcoholic beverages are not permitted on campus
at any time.

Site Visits

Couples are welcome to visit the Chapel before and after booking in order to finalize
wedding plans. Due to the tight schedule of the Chapel, couples are allowed one one-hour
session with the Chaplain and must schedule these visits in advance. Site visits
may be scheduled Monday – Friday, 9:00 a.m. – 4:00 p.m., excluding holidays.

Parking

Please inform the Chaplain of any special or handicap parking needs.

Loss, Theft, or Injury

McKendree assumes no responsibility for loss, theft or personal injury. Gifts and
valuables should be removed from the building within one hour following the ceremony.

For more information on reserving Bothwell Chapel, please contact the Chaplain’s Office.
618-537-6962