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HOW TO PREPARE FOR A PRESENTATION ? PLAN FOR THE PRESENTATION ORGANISE MATERIALS PREPARE SUPPORTING MATERIALS PRACTISE

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PLANNING FOR THE PRESENTATION FOUR BASIC QUESTIONS…. 1. WHAT IS THE SUBJECT MATTER? 2. WHO IS MY AUDIENCE? 3. WHAT IS THE PURPOSE OF MY PRESENTATION? 4. WHAT IS THE TIME AVAILABLE?

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WHAT IS THE PURPOSE OF MY PRESENTATION? TO IMPART KNOWLEDGE? TO STIMULATE ACTION? TO TEACH A SKILL? TO DISSEMINATE SOME INFORMATION? OR, ANYTHING ELSE?

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OTHER ASPECTS… AUDIENCE COMPOSITION SOCIO-ECONOMIC STRUCTURE LEVEL OF UNDERSTANDING FAMILIARITY WITH THE SUBJECT EXPECTATIONS TIME HOW MUCH TIME IS AVAILABLE? HOW SHALL I MANAGE TIME ?

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WHY DOES A PRESENTER RUN SHORT OF TIME? HE PLANS TOO MUCH MATERIAL GETS CARRIED AWAY IN ANSWERING QUESTIONS GETS SIDE TRACKED PAYS TOO MUCH ATTENTION TO TRIVIAL POINTS GETS CARRIED AWAY WITH THE SOUND OF HIS OWN VOICE ENJOYS BEING THE CENTRE OF ATTENTION FAILS TO INDICATE TIME IN HIS PRESENTATION-NOTE

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ORGANISING CONTENT...I ASCERTAIN RELEVANCE GATHER MATERIALS AND JOT DOWN EVERY BIT OF IDEAS & INFORMATION LIKE: ILLUSTRATIVE EXAMPLES FACTS AND FIGURES POINTS FOR DISCUSSION QUESTIONS TO POSE EXERCISES TO ADMINISTER JOKES/ ANECDOTES TO SHARE REORGANISE NOTES IN LOGICAL ORDER WORK OUT A MORE DETAILED OUTLINE WRITE DOWN TEXT IN LONG HAND

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ORGANISING CONTENT..II INTRODUCTION TELL THEM WHAT YOU ARE GOING TO TELL THEM OUTLINE THE SCOPE OF THE PRESENTATION SHOW RELEVANCE OF SUBJECT TO PARTICIPANTS KEEP INTRODUCTION BRIEF BODY TELL THEM CHOOSE ONLY A FEW MAIN STATEMENTS AND BUILD ON THEM (MUST-SHOULD-NICE) BACK-UP THESE MAIN STATEMENTS WITH EXPERIENCE, RESEARCH AND INFORMATION ENRICH WITH SUPPORTING MATERIALS CONCLUSION TELL THEM WHAT YOU HAVE TOLD THEM RETRACE CONTENTS CONCISELY REINFORCE

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A REFLECTION ON PRESENTATION PRESENTATION IS LIKE AN ICEBERG ! IT IS ALL ABOUT MAKING A SUBJECT COME ALIVE !! IT TAKES A LOT OF SELF-MOTIVATON TO MOTIVATE OTHERS TO LISTEN !!! BELIEVE IN WHAT YOU ARE SAYING

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MAKING A PRESENTATION ARRANGE EVERYTHING IN PROPER ORDER FACE THE AUDIENCE WITH A SMILE INTRODUCE YOURSELF BRIEFLY INTRODUCE THE SUBJECT BRIEFLY GO OVER MATERIALS AS PER PLAN CONCLUDE INVITE QUESTIONS HANDLE QUESTIONS THANK THE PARTICIPANTS

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SOME USEFUL TIPS…II USE SOME HUMOUR, IF YOU CAN MODULATE YOUR VOICE; MAKE IT LIVELY AVOID MANNERISMS; IT DISTRACTS THINK ON YOUR FEET; BE ALERT DO NOT USE JARGONS; YOUR AUDIENCE MAY NOT BE FAMILIAR WITH THEM USE NOTES FOR REFERENCE ON POINTS, EXAMPLES, QUESTIONS & TIME ETC TRY TO REMEMBER PARTICIPANTS NAMES

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SOME USEFUL TIPS…III FAMILIARISE WITH TRAINING AIDS AND USE THEM WITH CONFIDENCE USE PAUSE & SILENCE TO GOOD EFFECT USE RIGHT EXAMPLES AT RIGHT TIME INVITE QUESTIONS DONT FORGET TO THANK PARTICIPANTS CLEAR DECK AFTER PRESENTATION PRACTICE …PRACTICE ! ……&… PRACTICE !!

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GETTING ALONG WITH THE AUDIENCE DO NOT TALK DOWN TO PEOPLE DO NOT BEHAVE LIKE THE EXPERT DO NOT PRETEND TO KNOW MORE THAN YOU ACTUALLY DO DO NOT TALK TO OR AT PEOPLE…TALK WITH THEM IT IS NOT I AND YOU,…IT IS… WE DO NOT EMBARRASS ANY ONE OR ALLOW OTHERS TO AVOID UNACCEPTABLE LANGUAGE DO NOT TAKE YOUR SUBJECT OR YOURSELF TOO SERIOUSLY YOUR EGO IS NOT THAT IMPORTANT TO YOUR AUDIENCE RECOGNISE THE VALIDITY OF OPPOSING VIEWPOINTS SELF-DIRECTED HUMOUR IS ENJOYED BY EVERYONE DO NOT BE JUDGEMENTAL ABOUT OTHERS

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HOW TO ASK QUESTIONS ? ASKING THE RIGHT QUESTON GENERATES PARTICIPATION PREPARE A FEW QUESTIONS TO BE ASKED AT THE RIGHT TIME ASK OPEN ENDED QUESTIONS: BEGIN WITH WHAT OR HOW USE WORDS LIKE THINK, FEEL OR BELIEVE ASK PARTICIPANTS TO EXPLAIN, EXPAND OR ELABORATE SOMETIMES GIVE THEM TIME TO REFLECT USE PRESSURE OF SILENCE AVOID LEADING OR LOADED QUESTIONS LIKE: DONT YOU AGREE THAT THIS IS VERY IMPORTANT? ISNT THIS THE BEST WAY TO SOLVE THE PROBLEM?

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HOW TO FACE QUESTIONS ? FACING A QUESTION CHECK TEMPTATION TO ANSWER EVERY QUESTION REFLECT A QUESTION AT SOME ONE IN THE HOUSE RESPOND TO QUESTIONS BEYOND THE TOPIC CAREFULLY IF YOU DO NOT KNOW SOMETHING, SAY SO GIVE YOURSELF TIME, IF NECESSARY USE THE PARKING LOT IF NEEDED GIVING A RESPONSE RESPOND WITH ENCOURAGEMENT HANDLE WRONG RESPONSES WITH CAUTION PARAPHRASE SOMEONES RESPONSE CAREFULLY