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Vacancy: European Haemophlia Consortium: Office Administrator

Office Administrator

The European Haemophilia Consortium (EHC) is looking for an experienced Office Administrator with superior organisational skills and attention to detail, able to ensure an efficient and effective running of office finances, human resources and general administration, and do so in a friendly, constructive and highly inter-personal manner as part of a small and close-knit team of staff and volunteers.

Type of contract: Full-time, one-year employee contract, renewable

Location: Brussels, Belgium

Reporting to: CEO

Start date: As soon as possible

Remuneration: Negotiable, and commensurate with experience

Summary

The Office Administrator will be responsible for carrying out the EHCs general financial, human resources and office administration work, and providing support in these areas to the CEO (staff position) and VP Finance (elected volunteer position).

Main duties and responsibilities

The Office Administrator is responsible for:

Administrative Support

Oversee and manage administration tool(s) in close collaboration with the CEO and VP Finance.

Oversee and implement office policies and procedures.

Oversee, track, monitor and report on volunteer and staff timesheets.

Oversee general project management tool(s) in a supportive capacity to the staff team.

Conduct first-line review of all external supplier/funder contracts and keep updated paper and electronic records of all signed contracts in a clear filing system.

Work with a financial accounting/administrative software and keep it up-to-date.

Work with the accountant and auditor to review monthly income-vs-expenditure reports and provide analytical reports to the CEO and VP Finance upon request.

Able to show initiative, self-start, work under tight deadlines and deliver under high pressure.

Able to work professionally with multiple cultures and professions, including patients, volunteers, doctors, external consultants and service providers.

Able to work on weekends (for events) and travel in Europe (predominately) when needed.

Some familiarity, or experience, with European institutions considered an asset.

Familiarity with haemophilia, rare bleeding disorders or other rare diseases not required but considered an asset.

Previous work experience in the non-profit sector or patient organisations not required but considered an asset.

Submitting Candidatures

Applications should be submitted to amanda.bok@ehc.eu. EHC will accept applications until 17:00, 12 April, 2019

Applications should consist of all of the following:

Cover letter,

CV

Please state range of expected net remuneration,

Telephone and email contacts for 3 references (these may be contacted before a first interview).

Please note that incomplete applications will not be considered.

We are grateful for all applications. Unfortunately, due to high volumes of work, only short-listed candidates will be contacted. We thank you in advance for your interest and look forward to hearing from you soon.