Tuesday, February 2, 2016

Now
is the time for businesses to increase their productivity through
organizing. The size of the business
does not matter, small, medium and large businesses need to be smart about
productivity during these economic times.
Many just cannot afford to hire more individuals but need to continue or
increase their productivity with the same number of employees. How?

Examine all the procedures within the office and how they are
accomplished. Concentrate on whether steps can be eliminated or combined. If steps can be eliminated or combined. Could something that is on paper be put into
a computer form to minimize time for changes and corrections? Does everything need to be in
duplicates? Will scanning some items cut
down on cost or repetitiveness? For
example, if you have a form that has 3 or 4 copies, if you scanned it, would
that save you money having it made and eliminate having to file it? Consider all the paperwork in the office and
those items touched multiple times by multiple individuals. Figure out how many steps it takes for that
piece of paper to get to its final destination.
Reducing those steps will allow someone to be more productive.

Maybe
it is space you need; rearranging the office for easier flow will also help
increase productivity. If employees feel
cramped or uncomfortable their productivity suffers. Sometimes it is the desk area that needs to
be organized. If one or two employees
need some assistance with their area, hire someone to help them. Sometimes it is just an issue with how to
keep things organized and what to keep that makes a desk a mess. Spending a few hundred dollars will save you
much more in the end with a higher level of productivity from the
employee. If the desk area problem seems
to be with everyone in the office, try cubicles or attach a hutch on the desk
for storage so the employee has more room on the desk to work. If the desks have limited drawer space,
purchase a file drawer which sometimes can be placed under the desk or on the
side without disturbing the room around it.

If
your office supply storage room is overwhelming, take a few employees away from
their desk for a couple hours to arrange it better. Think of the time and money you will save if
your employees are not spending all their time looking for supplies or
reordering because the items cannot be located. Do not purchase more than you can
store. Most office supply companies can
deliver items within 24 hours. Think of the money
that your company is losing because your employees are less productive than
they could be by just organizing the processes in the office or organizing
their work space.