Training & Support

Downloadable Documents

Below you will find older downloadable support documents to help you with technical suport
and troubleshooting.
This page is being deprecated. All newer documentation can be found at our knowledgebase located at https://support.aeries.com/

Aeries Web Version is an application accessed through a web browser that can be utilized to update or display school data in an Aeries database. This document will provide an introduction on how to navigate throughout Aeries Web Version.

District Assets is a new form in the Aeries Web Version that can be used to keep track and inventory devices of all types as well as textbooks. This document will detail the setup and use of the various functions available.

The Standards Based Progress Dashboard is a by-standard view of the student's Gradebook progress and is available to Parents, Students, Administrators, and Teachers. This document details the features and requirements of the Standards Based Progress Dashboard.

This document organizes each field in the CALPADS File Specifications document according to the form in Aeries where the data is located. It also includes notes about each field in Aeries and the CALPADS Code Set Reference.

This document describes the process for populating the Course Validation Level field to make sure your UC-CSU Course Completer calculations are correct for CBEDS and UC CSU entrance.

DEMO DATADemonstration databases. Each zip file contains a total of 9 databases: Two model schools, with setup tables only - No Students! (100 & 200); three Elementary Schools (990 - traditional, 991 - year round, and 992 - no att); one Middle School (993); one High School (994); one Continuation High School (995).

2017-2018 school year demo data for Microsoft SQL Server 2008 or later. The archive contains a single database .MDF file with seven demonstration schools and a district. Note: all student-related tables are set to be ID-based.

This document describes the system configurations necessary to Aeries under Access 2007.

PROCEDURES MANUALThe Procedures documentation contains instructions on different procedures performed throughout the year. The NEW or UPDATED procedures are listed at the top of the page. This documentation is created in Word 2000 DOC files. The documentation can be downloaded and printed from any directory on your computer but you must have Office 97 or better. When you download the file save it to a recognizable directory. They are self-executing ZIP files, which means you "run" the file name; e.g.: "textbook acct.exe" to uncompress the file. The default directory for the documentation to be saved is C:\EAGLE but they can be saved in any directory selected.

The School Startup documentation contains routine procedures performed prior to the beginning of school. These are a variety of procedures that can assist users with some of the school start up routines that only occur once a year.

This document will detail the Student Legal Information fields that are available in Aeries Web and Client Versions. Aeries now supports storing a student's legal name and gender in the Student Legal Information fields. Appropriate security permissions are required to view and/or update these fields. Various reports now include an option to "Print Legal Name" and also CALPADS extracts will automatically use the legal name and gender in the file extracts.

The Mass Update Graduation Status form will load 12th grade students into a temporary table and verify specific requirements that must be met in order for a student to graduate. A specific Grad Status Code and Graduation Date can be loaded for students who have met the Graduation Requirements.

This document will provide you with details in regards to using the Street Address Verification program. New fields have been added to define which school a student should be enrolled in based on their grade level and the next school based on their next grade.

REFERENCE MANUALS - PDF FORMATThe Reference Manuals contain in depth information and have been broken down into separate sections. They have also been converted into PDF format files. IN ORDER TO OPEN OR PRINT THE PDF DOCUMENTATION, THE USERS PC MUST HAVE ADOBE ACROBAT 4.0 OR ADOBE ACROBAT READER 4.0 or better. The Adobe Acrobat Update from 3.0 to 4.0 and the Reader are free and can be easily downloaded from the Adobe icon above. If you have Adobe Reader installed this documentation will automatically display when selected. To change these files to download read the About Adobe document.

REVISED: As of January 17, 2001 the Grade reporting documentation mostly used by Secondary schools has been updated and converted over to a PDF file. This documentation contains in depth information about the Grade and Progress Reporting Cycle forms: grade reporting, graduation status and transcripts, progress reporting.

The GATE Information Form was designed to track student participation and eligibility in the GATE program as well as the GATE Referral and Evaluation process. This document contains information in regards to the GATE forms, tables and fields.

SCHEDULINGThese are all the documents describing various aspects of the Aeries Class Scheduling process.

Each year the state requires that certain data be supplied to them for the Carl Perkins Report from the previous year. This document provides details on how to prepare for running the report and how to generate the Carl Perkins report.

The SNOR Report document provides information on the report used by California Department of Education to collect the results of the annual count of eligible immigrant students. The immigrant enrollment data in the SNOR Report only includes immigrant students enrolled in a U.S. school within the last three school years.

The Student Assessment Multiple Measures documentation will give assistance to the initial setup of the Student Assessment program. Documentation is also included to give details on creating Teacher Made Scan Sheets and Importing Test Scores.

The Mass Update Test Records is a new form that will provide the capability of calculating a true percent correct and storing it in the Percent Correct (TST.PR) field. This form can be utilized to calculate a percentage when one is not provided in state test results or can also be used to re-calculate percentages out to 4 decimal places.

Aeries now has a form to interface with the Scantron Performance Series application. This form allows you to create the files for the Scantron Performance Series. This will enhance the ability for Aeries customers that use Performance series to exchange data between the two systems.

The Import NWEA MAP Test Results documentation will assist with loading the NWEA MAP test results into the testing tables. The NWEA MAP test results can be imported either through the District or School Aeries Client version.

The CELDT Test Results report will print the results from the CELDT test for the Test Year and Testing Administration selected. This report will include the Test description, test grade, test date, raw scores and scale scores. The Scale Score Level will also be calculated and a graph will print indicating where the student falls according to the Scale Score Level.

The CAASPP Pre-ID Template to Sort Labels document includes information on how to update the Testing Group Name (SSD.TGN) and Testing Group Code (SSD.TGC) fields, and directions on how to populate this information into the CAASPP Pre-ID Template provided by ETA/CAASPP Program Management.