Outlook
2003 Techniques for Mailbox Cleanup

Folder Cleanup

Delete messages from all folders that you no
longer need by selecting them and clicking the Delete button on the
toolbar or the Delete key on the keyboard. The Deleted Items folder must be emptied before
you gain back free space within your disk quota.

Folder Options

Empty Deleted Items
folder Automatically

Go to the Tools menu and select
Options.

Click the “Other” tab at the
top of the “Options” window.

Click the checkbox under “General”,
which says “Empty the Deleted Items folder upon exiting.”

Note: Outlook can warn you when exiting that the Deleted
Items folder will be emptied or not. You can change the setting by
following these steps:

Click on the Advanced Options box under “General
section.” The first check box you will see in the pop-up window is “Warn
before permanently deleting items.” Check the box if you want that
warning to appear.

Never use the
“Deleted Items” folder for storage.

When you delete an e-mail or any other item
within Outlook, it is moved into the “Deleted Items” folder. Many people
use this folder to store everything they do not need immediately,
searching back through possibly thousands of messages for the one they
want to find.

It is a much better practice to save any
items that you think might be important, and delete only those you are
certain can be deleted safely. This allows you to empty the deleted items
folder without worrying that you may be losing important data. Emptying
the folder will also free up space in the process.

Choose not to save Sent Items

Note:
After you change this option, No copies of the messages you send will be
saved.

Select Options from the Tool menu.

Select Preferences TAB

Click on E-Mail Options.

Click on checkmark to remove the setting of “Save copies
of messages in Sent Items Folder.”