CITY OF HAVILAND
Council Meeting Minutes
Monday, January 8, 2018
Community Room - 7:00 p.m.

I.Call Meeting to OrderThe Haviland City Council met in regular session in the Community Room. Mayor Robert Ellis called the
meeting to order at 7:00 p.m. Council members present were: Kay Unruh, Steve Larsh, Tom Taylor, and
Dwight Smitherman. Matt Ballard was absent. Also present were: Council members elect Brooke Starnes
and Michelle Murray, Shari McAfee-City Clerk, Joel Halverstadt-CEO-AEO Officer, Robin Rose and Cindy
Tuttle-Fire Department, Dave Vagts-Certified Wastewater Operator and Sergeant Justin Rugg-Kiowa
County Sheriff’s Department.

II.Administer Oath of Office
Shari administered the oath of office to Kay Unruh, Brooke Starnes and Michelle Murray. Dwight left the
meeting at 7:05.
III.Elect Council President
Robert opened the floor for council president nominations. Kay nominated Tom. Nominations ceased.
Tom nominated by acclimation.
IV.Approval of December 11, 2017 Meeting Minutes
Tom motioned to approve the December 11, 2017 meeting minutes as presented. Kay seconded.Unanimous.V.Presentation and Approval of Bills - Steve motioned to approve the bills as presented. Tom seconded.
Unanimous.
VI.Financials as of December 31, 2017
VII.1. Public – Sergeant Justin Rugg from the Kiowa County Sheriff’s Office explained to the council and to
confirm their permission to keep a dog in our kennel. The dog was taken in an arrest and could not be
housed in Greensburg. The council gave their permission.2. Fire Department – Robin Rose and Cyndee Tuttle asked the council to approve purchasing four Kevlar
masks. Kay motioned to approve purchasing four Kevlar masks, costing $167.50 each, for the fire
department. Michelle seconded. Unanimous. Robin, Cyndee and Sergeant Rugg left the meeting at
7:15 p.m.
VIII.Old Business
1. Wastewater Operator Certification – Dave Vagts, certified wastewater operator, was present to
explain in more detail what his $500 monthly fee included. After discussion, questions and answers,
Dave left the meeting at 7:38 p.m.
2. Code Enforcement - Joel discussed he January report with the council.
3. Report – Pake turned in his two-week notice of resignation on January 2, 2018.
IX.New Business
1. Approve 2018 Official Bank, Accountant, Attorney and Newspaper -Steve motioned to
approve for 2018 the Haviland State Bank as our official bank, VonFeldt, Bauer, and VonFeldt as our
official accountant, Steve Brown with Megaffin & Brown as our official attorney, and The Merchant’s
Directory as our official newspaper. Brooke seconded. Unanimous.
2. Approve 2017 Audit Engagement Contract and 2018 Non Attest Services –Tom motioned to
approve the 2017 Audit Engagement Contract and the 2018 Non Attest Services with VonFeldt, Bauer,
and VonFeldt. Brooke seconded. Unanimous.3. Approve 2018 GAAP Resolution No. 115 –Michelle motioned to approve 2018 GAAP Resolution
No. 115. Tom seconded. Unanimous.
4. Personnel – Council discussed different options to meet the needs of the city through the transition
period while looking for a new city superintendent. Wes Jantz is willing to renew his wastewater
certification and will take care of the lift station and disposal plant as well as water problems, and any
other things that may come up. Gene Pickard will be asked to read the meters each month for $100
per month. Michelle motioned to approve a service contract with Steve Larsh to check the water plant
twice daily for $500 per month.X.AdjournmentAt 9:08 p.m., Kay motioned to adjourn the meeting. Brooke seconded. Unanimous.