We may be required to collect personal information in order to comply with the law.

Why we collect and hold personal information

We collect and hold personal information because:

we may need to use it to operate our business

we may need to provide it to other parties in connection with our business.

The uses and disclosures we may make of personal information are detailed in our Privacy Policy.

Unavailability of personal information

If we cannot collect the information we need about you, we may not be able to supply the products or service you want.

Disclosing personal information

We may disclose personal information as reasonably required to contractors and suppliers whose goods and services that we use to operate our business and provide products and support to you, to comply with our contractual obligations with regulatory authorities including publishing personal information in Whois records for domain names, and to other parties detailed in our Privacy Policy.

Some of these parties may be based overseas eg America.

Access and correction

Our privacy policy contains information about how the you can access and seek correction of the personal information about you that we hold.

Complaints

Our privacy policy explains how you can complain about a breach of the Australian Privacy Principles, and how we will deal with such a complaint.

PRIVACY POLICY

Personal information

This refers to information or an opinion about a living person who is identified or reasonably identifiable, whether or not true and whether or not recorded in material form.

Kinds of personal information we collect and hold

Broadly, we may collect and hold:

personal details like name, date of birth, gender, and occupation

contact details like physical, postal, work and email addresses and phone numbers

financial details like credit card numbers and your billing and payment history with us

service-related details like your user name, encrypted password and service usage history, support incidents, data from cookies, enquiries and complaints

other details relating to special situations.

In any case, we only collect personal information that is reasonably necessary to support our functions and activities. If we cannot collect the information we need about you, we may not be able to supply the products or service you want.

Collecting personal information

Unless it is not reasonable or practicable to do so, and in other cases allowed by law, we will collect personal information about you directly from you (eg when you contact us by phone or online, or apply for domain names or services on our website).

In other cases, we may collect personal information about you from:

publicly available sources like phone books

other companies in our group that you may have dealt with

third parties like our business partners, your authorised representative/s

information brokers

fraud checking agencies

our affiliates, resellers, contractors and other representatives that you may deal with

our websites and how you use them (through the use of cookies)

various parties listed under Disclosing personal information below.

Holding personal information

We hold personal information in hard and/or soft copy at our offices and in other facilities that we own or license from third parties, like data centres. We take reasonable steps to keep it secure and to protect it from unauthorised access, use or alteration.

Why we collect and hold personal information

We collect and hold personal information because:

we may need to use it to operate our business

we may need to provide it to other parties in connection with our business.

Using personal information

We may use personal information:

to identify you

for credit checks

to prevent fraud

to supply products (including goods and/or services) to you

to give you information about us and our products, and product offers

for direct marketing – see Direct marketing for details

to improve our products, our marketing and our website

to answer your enquiries

to give you customer support and service

to better understand your needs and respond to them

to manage and plan our products and business

to charge and bill you for products you use

to collect payment from you or make payment to you

to monitor, manage, test and improve our network and facilities

to comply with various laws or contractual obligations that apply to us

for other purposes related to the operation of our business.

Disclosing personal information

We may disclose personal information as reasonably required:

to contractors and suppliers who supply or support us in:

market research, sales and marketing

direct marketing – see Direct marketing for details

identity and fraud checking

credit management

service provisioning

installation, maintenance and repairs

helpdesk and enquiries

support and complaint management

communications and mailing

billing, debt recovery and credit management

network and product design and maintenance

corporate strategy

legal and regulatory advice and compliance

accounting and financial planning

risk management

otherwise providing goods and services that we use to operate our business and provide products and support to you

to your authorised representative/s

to identify you as a registrant of a domain name in publicly available Whois record

if you ask us to do so

to our agents, resellers, affiliates and members of our corporate group

to our business partners and wholesale suppliers

to organisations that provide credit or finance to us

to persons who invest in or acquire all or part of our business or company, or are considering doing so.

Some of these parties may be based overseas eg America.

Direct marketing

We may use and disclose personal information to direct market to you products offered by us, our agents, resellers, affiliates and members of our corporate group (including each member of the DBS Group), and our business partners, where we think the offers will be of interest to you, using:

post

email

electronic messaging

social media

targeted web content

other direct marketing channels.

Direct marketing may continue until you opt-out by calling the number in Contacting us even if you are no longer our customer.

Accessing and correcting personal information

Please contact us for these purposes using the details in Contacting us below. We shall process and respond to your request in accordance with Australian Privacy Principle 12. There is no charge for making a request but a reasonable administrative charge, on a cost recovery basis, may be payable before we agree to provide access.

Complaints

If you wish to complain about a breach of the Australian Privacy Principles, please contact us using the details in Contacting us below. We shall:

acknowledge your complaint within a reasonable time

give you an estimated first response time

allocate your complaint to a suitably senior staff member

process and respond to your complaint as soon as we reasonably can.

Contacting us

Questions, requests and complaints regarding our Privacy Statement or our compliance with privacy laws should be directed to us by email to privacy@darkbluesea.com, or by post The Privacy Officer, The DBS Group, Level 2, 100 Harris Street, Pyrmont, NSW 2009.