Party Planning Timeline

You are planning a party and want it to be one-of-a-kind, but are unsure where to start. We want to help! The following is a general timeline to get you started. Feel free to follow it exactly, or tweak it to fit the unique personality of the guest of honor!

Timeline

6 to 8 Weeks Before the Party

Select a date, time and location for the party.

Decide on the number of guests and develop a guest list.

If desired, call to book an entertainer, such as a clown or magician, to occupy children at the party.

Choose a theme for the party.

If you want personalized invitations, place the order so that they arrive at least 3 weeks before the party.

3 to 4 Weeks Before the Party

Prepare invitations and mail or hand-deliver them.

Put your guest list near the phone so you can easily record responses as invitees call to RSVP.

Shop for party supplies.

Ask a favorite babysitter, friend or relative to help out at the party.

2 to 3 Weeks Before the Party

Select 3 - 6 activities to entertain children at the party.

Purchase any supplies needed for the activities you selected.

If serving a meal, decide on the menu.

Order a cake (unless you plan to bake one).

1 Week Ahead

Call any invitees who have not responded.

Decide on the agenda for the party, including the order of your selected activities, what time you want to serve food and/or cake, and if it's a birthday party, when the birthday boy or girl will open presents.