For permission to reproduce or publish, please contact the California State Archives. Permission for reproduction or publication
is given on behalf of the California State Archives as the owner of the physical items. The researcher assumes all responsibility
for possible infringement which may arise from reproduction or publication of materials from the California State Archives
collections.

Preferred Citation

[Identification of item], Secretary of State Records, F3731. California State Archives. Office of the Secretary of State.
Sacramento, California.

Introduction

The basic organization of this record group is hierarchical and by office division. For a statutory background of functions
and duties, see Records of the Secretary of State in the State Archives.

Arrangement and Description

Records of the Secretary of State - Executive Office, 1947-1972

Scope and Content Note

Records of Secretaries of State Frank M. Jordan, Henry Patrick Sullivan and Edmund G. Brown, Jr., are included in this group.

A native Californian, Frank M. Jordan worked on a railroad survey gang, engaged in mining and worked for the Automobile Club
of Southern California before serving in World War I. Later, Jordan operated his own general insurance business and eventually
joined his father's staff as Deputy Secretary of State. He was elected Secretary of State in 1942, reelected several times
and served until his death in March 1970.

Henry Patrick Sullivan was born in New York City on July 1, 1921. He received his B.A. from the University of Pennsylvania
and thereafter was employed on the west coast. Sullivan served as Registrar of Voters in Santa Clara County from 1954 to 1967
before joining the Secretary of State's staff in 1967 as Assistant Secretary of State. After Frank M. Jordan's death in March
1970, Sullivan was appointed Secretary of State by Governor Reagan to serve until a new Secretary of State was elected. Sullivan
left the Secretary of State's office on December 31, 1970.

Edmund G. Brown, Jr., was born in San Francisco on April 7, 1938. Brown attended the University of Santa Clara and University
of California and then went on to obtain his L.L.B. degree from Yale Law School in 1964. Returning to California, he joined
the law firm of Tuttle and Taylor; was elected to the Los Angeles Community College Board of Trustees in 1969; and was elected
Secretary of State in 1970. At age 36, Brown was elected governor of California in 1974.

Attorney General opinions are filed numerically and by date issued. Related correspondence is appropriately interspersed with
opinions in chronological order.

Correspondents are Frank M. Jordan, the Attorney General, members of the legislature, et. al. The Secretary of State requested
opinions from the Attorney General relative to the fulfillment of his duties. Herein are decisions and correspondence relating
to these requests and dealing with topics such as: interpretation of selected constitutional duties of the Secretary of State;
ballot status of incumbents in newly apportioned Assembly Districts; the legal right of the Secretary of State to microfilm
particular records and destroy others, interpretations relating to certain sections of the Elections Code, etc.

Filed by year and alphabetically thereunder by name of addressee. Letters received and copies of letters sent.

Correspondents are county and state officials, private citizens and individuals representing businesses, corporations and
political organizations. Typical subjects are campaign financing, voting procedures and complaints, legislative bill status,
California state residency requirements for voting and miscellaneous complaints and requests for information.

Arranged chronologically. Correspondence from May to September is incoming only; thereafter, correspondence is both incoming
and out-going. Copies of letters received and sent, letters received.

Correspondents are mainly private individuals, but include legislators, public-interest groups and state officials. Subjects
relate to requests for Brown's intervention in areas such as property taxes, school budgets, the death penalty and Medi-Cal.
Questions and complaints also arise regarding Proposition 17, the Death Penalty Initiative; Proposition 20, the Coastal Zone
Conservation Act Initiative; and Proposition 22, the Agricultural Labor Relations Initiative.

Telephone calls arranged chronologically from 10/4/71 to 5/10/72 in two spiral notebooks. Consists of chronological list of
telephone calls and very brief messages to and from legislators, representatives of political organizations, private citizens
and members of the press. Messages relate to details on social and political appointment; confirmation of speaking engagements;
and personal messages.

Note:

Scope and Content Note

Records within the following two groups did not originate from a single division but were generated by several divisions during
Brown's administration and have therefore been placed with his records.

Arranged chronologically. Samples were taken for April and August 1971; January 1972.

Private citizens and attorneys request technical information from members of the legal staff who are writing for the Corporate
Filing and Uniform Commercial Code divisions. Although similar in content to the Capitol Mall correspondence series, the information
contained herein is of a more technical nature. Specific items pertain to incorporation documents; notary publics; trademarks;
and filing of Uniform Commercial Code statements.

Part II - Records of the Deputy Secretary of State, 1966-1974.

Scope and Content Note

Bert Clinkston served as Frank Jordan's Deputy Secretary of State from 1965 until 1970. When Edmund G. Brown, Jr., assumed
office, two Deputy Secretaries of State were appointed: Tom Quinn and Richard Maullin. After Quinn and Maullin left the Secretary
of State's office to become principals in Brown's gubernatorial campaign, David Helms was appointed Deputy Secretary of State.

Bert Clinkston served as Political Editor of the Sacramento Union before joining Frank M. Jordan's staff. As Deputy Secretary
of State Clinkston was responsible for the Senior Counsel and accounting officers in the Secretary of State's office, the
Assistant Secretary of State, Assistant to the Secretary of State and the State Archives. Clinkston left the Secretary of
State's office in the spring of 1970 after Frank Jordan died.

When Brown was elected governor, Tom Quinn went on to serve as chairman of the California Air Resources Board and Richard
Maullin became chairman of the State Energy Resources Board.

Arranged alphabetically by name of correspondent. Letters received, copies of letters sent.

Correspondents are private citizens, state officials and individuals representing businesses and organizations. Includes requests
for information relating to California legislation; ballot propositions; student requests for information relating to California's
budget; nature and number of welfare programs, etc. Also contains letters of appreciation for services rendered by individual
employees and letters from the California State Employees Association dealing with employee grievances in the Secretary of
State's office.

Correspondents are private citizens, journalists and individuals representing businesses and corporations. Comprised of requests
for information relating to costs of state elections; paperwork management program; thank yous for assistance in processing
election returns; and correspondence pertaining to Frank M. Jordan's request that the Attorney General appeal a decision by
the State Supreme Court declaring Proposition 15, the Television Programs Initiative, unconstitutional.

Correspondents are Secretary of State staff members; state officials; Gov. Ronald Reagan; legislators; the Legislative Counsel
and and Attorney General. Records relate to subjects such as the display of archival material; the placement of Governor Edmund
G. Brown's papers at the Bancroft Library; civil defense and disaster; budget requests; Legislative Counsel Digests relating
to functions of the Secretary of State (3/52-8/62); and services provided for local government by the Secretary of State's
office.

Arranged chronologically. Copies of letters sent and received, copies of memoranda.

Correspondents include staff members, newspersons, legislators, et. al. Relates to responsibilities under Quinn's sphere of
authority such as preparation of a booklet for newly registered voters; initiation of budget savings; and opening a Los Angeles
office for the Secretary of State. Also expresses Quinn's interest in the Muskie for President campaign.

Edmund G. Brown, Jr., filed suit to have Proposition 22, the Farm Labor Initiative, removed from the ballot, claiming that
massive fraud and misrepresentation were used to qualify it for the ballot. Records relating to this investigation were accumulated
by Maullin who was
assigned the responsibility of directing the Proposition 22 investigation. These records are arranged by sub-series: Subject
Files, Circulators, Circulators-Minors and Signers. Includes letters received, copies of letters received, memoranda, bulletins,
lists of personnel involved in gathering Proposition 22 petitions, depositions, statements, working notes, etc.

Subject Files:

Scope and Content Note

Arranged alphabetically by subject. Pertains to affidavits; correspondence; depositions; exhibits; forgery; interviews; petitions;
principals in the Proposition 22 investigation; and correspondence commending Brown for his role in the investigation, etc.

Circulators:

Scope and Content Note

Arranged alphabetically by names of individuals hired by principals under false and misleading circumstances to circulate
Proposition 22 petitions. Records contained herein pertain to these individuals.

Circulators-Minors:

Scope and Content Note

Arranged alphabetically by name of minor or by name of minor's parent. Records are comprised of information regarding illegal
hiring and use of minors by principals in circulating petitions.

Signers:

Scope and Content Note

Arranged alphabetically by names of persons who were induced to sign petitions under misleading circumstances and by use of
dodger cards. Records contained herein pertain to these persons. (See Item #47.)

Pertains to National Association for the Advancement of Colored People, Public Advocates Inc., and Task Force on Juvenile
Justice. Includes press releases relating to the establishment of a transition office and appointments to Governor-elect Brown's
transition team (5/74-1/75); memoranda, mainly outgoing, discusses employer-employee relations, etc.

Folder F3731:163

15. Photographs. 1974.

Physical Description: 2 Items - One black and white print and one negative.

Enacted by the California legislature in 1963, the Uniform Commercial Code became effective January 1, 1965 (
Stats. 1963, Ch. 829). Five years of meetings had been conducted by the Senate Committee on Judiciary in preparing for the adoption
of a code in California. Finally a code which provided California with a uniform set of rules for the conduct of commercial
transactions in California was enacted.

The Uniform Commercial Code Division of the Secretary of State's office was created to implement the Uniform Commercial Code
in California. David Patterson was supervisor and nominal head of the newly created UCC Division in 1964. By 1966, however,
personnel changes had occurred and Rico J. Nannini (formerly Deputy Secretary of State) assumed leadership of the UCC Division
and the title of Assistant to the Secretary of State. In approximately 1968, Walter N. Polls became office supervisor of the
division.

Functions other than those directly associated with the Uniform Commercial Code were also assigned to the division. In 1968
the Notary Public section was removed as a section of the Administrative Division and placed under the Uniform Commercial
Code Division. Prior to the move this section had fulfilled duties assigned by code and statute. Records, contained herein,
however, are related to the Secretary of State's responsibility for appointing and commissioning notary publics (
Stats. 1967, Ch. 1139). As head of the UCC Division, R. J. Nannini was responsible for generating most of the correspondence relating
to notary publics.

Records Relating to the Uniform Commercial Code

Scope and Content Note

The Uniform Commercial Code Division served as a central facility for filing financing statements of lenders or sellers holding
an interest in personal property involved in secured transactions. Forms designed to carry out functions related to the Uniform
Commercial Code and found throughout this group include: Form UCC-1, Financing Statement; Form UCC-2, Financing Statement
Change; Form UCC-T, Transition Continuation Statement; and Form UCC-3, Request for Information or Copies. For further information,
consult booklet found in finding aid entitled Procedures and Forms for Filings under Divisions 9 and 10 of the Uniform Commercial
Code.

Folder F3731:164

16. Certificates - Correspondence. 2/65-5/66.

Physical Description: 1 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. Letters received; copies of letters sent, financing statements and certificates.

Correspondents include Walter Polls, R.J. Nannini, private citizens and individuals representing businesses, corporations
and banks. Under provisions of the Uniform Commercial Code, the Secretary of State is required to issue certificates stating
whether or not there is on file, as of a certain date and hour, financing statements naming a particular debtor. Correspondence
contained herein relates to this function.

Correspondents are David Patterson, Data Processing Manager, R.J. Nannini, individuals representing the State Department of
General Services and corporations. Correspondence relates to the maintenance and establishment of an EDP program in the UCC
Division. Encompasses specific topics regarding electronic data processing equipment, systems and personnel.

Folder F3731:166-167

18. Legal - Correspondence. 12/64-2/66.

Physical Description: 2 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. Copies of letters sent, letters received and telegrams.

Filed by fiscal year; thereafter by subject categories, General Correspondence and Legal Correspondence. General Correspondence
for each fiscal year is arranged chronologically. The following descriptions apply to each respective group of General or
Legal Correspondence.

Folder F3731:172-177

22. General Correspondence. 1966-67, 1967-68, 1968-69.

Physical Description: 6 ff.

Scope and Content Note

Arranged alphabetically by name of addressee. For each fiscal year, correspondence samples include letters A and M. Letters
received; copies of letters sent, financing statements and refund authorization forms.

Correspondents are W. Polls, R. Nannini, attorneys and individuals representing companies, corporations, etc. The subject
content of series entries #16, 20 and 21 is essentially the same for this series and will not be repeated. However, this series
does provide additional information in the areas of acknowledged receipt of UCC statements; requests for information; financial
transactions involving refunds and overpayment.

Arranged numerically. Includes sample of forms UCC-1, UCC-2 and UCC-T.

Records Relating to Notary Publics

Scope and Content Note

Administrative responsibility for notary publics in California was originally divided between the Secretary of State and the
Governor.

According to the Statutes of 1857, the governor was charged with the authority to appoint and commission notary publics in
proportion to population and business. (
Stats. 1850, Ch. 41). Later, restrictions regarding the number of notary publics were set aside, and the governor was given the power
to appoint the number of notary publics he deemed necessary (
Stats. 1957, Ch.743).

Early statutes also assigned the Secretary of State administrative responsibility relating to notary publics. Initially notary
publics were required to file an official bond and oath of office with the county clerk (
Stats. 1862, Ch. 326). Later, notary publics were required to send a certificate, obtained from the county clerk, to the Secretary
of State stating that the bond and oath had been filed (Code Amendments 1877-78, Ch. 355). Today, county clerks are responsible
for transmitting this certificate to the Secretary of State.

A major change occurred in 1967 when appointment powers relating to notary publics were transferred from the governor to the
Secretary of State.

Folder F3731:182-186

25. Administrative Correspondence. 11/67-12/69.

Physical Description: 5 ff.

Scope and Content Note

Arranged chronologically. Monthly samples include: Nov. 1967; January and July 1968; January and July 1969. Copies of letters
sent, letters received and notary public commission forms.

Arranged chronologically by month. Monthly samples include: November 1967; January and July 1968; January and July 1969. Contains
letters received.

Correspondents are individuals or representatives of companies requesting Certificates of Authentication. These certificates
were issued to notify interested parties that a particular notary public was a notary public on a given day or for a specified
term and that the notary public's signature was indeed authentic. Correspondence contained herein pertains to these certificates.

Folder F3731:192

27. Unacceptable Oaths - Correspondence. 5/68-7/68.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters sent and County Clerk's Qualification Certificates.

Correspondents are R. J. Nannini, county clerks, notary publics and notary public applicants. Voiding of notary public commissions
are discussed in sampling of letters and attached qualification certificates.

Folder F3731:193

28. Rejections - Correspondence. 12/67-1/69.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Contains form letters and applications.

Correspondents are notary public applicants and R. J. Nannini. Sampling of form letters lists reasons for rejection of notary
public applications; notary public application forms; and limited correspondence.

Part IV - Records of the Elections Division, 1970-1975.

Scope and Content Note

For the first time in October 1969, an Elections Division was listed in the State Telephone directory. Since that time, the
Elections Division has essentially remained under the supervision of the Assistant Secretary of State. Nevertheless, during
Brown's administration, the nominal head of the Elections Division was Dan Lowenstein, Special Counsel, rather than the Assistant
Secretary of State. Records of Lowenstein, two Associate Counsels, a Special Consultant and an Elections Assistant have been
placed in the Elections Division. Records pertaining to these individuals reflect duties that overlap with other office divisions,
but the bulk of the records is election-related and therefore necessitated placement within the Elections Division.

Folder F3731:194-199

29. Administrative Correspondence. 3/71-12/72.

Physical Description: 6 ff.

Scope and Content Note

Arranged chronologically in two parts. The first part includes the correspondence of R. Denny and H. P. Sullivan (3/71-12/71).
Part 2 consists of the correspondence of D. Weetman, R. Nannini and Edward Arnold (1/72-12/72). Includes copies of letters
sent, letters received.

Correspondents are private citizens, representatives of companies, political organizations and clubs; legislators and county
officials; and individuals representing firms hired to administer elections. Questions are answered relating to residency
requirements for voting; voting rights of military personnel; members of state central committees, etc. Routine subjects also
discussed pertain to ballot paper, election calendar, voter registration drives and election code provisions.

Dan Lowenstein served as Special Counsel to the Secretary of State and was head of the Elections Division. Subject files accumulated
by Lowenstein pertain to topics such as Alioto; Governor's Tax Initiative; initiative petitions; issues and policy research;
inter-office memoranda; legislation; unicameral legislature; and correspondence files (2/71-1/74, 7 ff) relating to election
reform, taxes, miscellaneous litigation, etc.

Folder F3731:272-307

32. Special Counsel to the Secretary of State - Lowenstein, Dan. Legal Files. 1970-74.

In many case files Brown is the litigant; other case files are related to election issues and were subsequently accumulated
by Lowenstein. A typical case file contains correspondence, memoranda and related records; some files include records related
to a particular issue such as questionnaires regarding the right of former felons to vote in case file Otsuka v. Hite. Records
for Sac. 7917, Sac. 7919 and Sac. 7923 deal with reapportionment and are filed under the title of Sac. 7917 - The Legislature
of the State of California vs. Ed Reinecke.

Correspondents are private citizens, attorneys, county officials and individuals representing companies integral to the administration
of elections. For the most part, correspondence is routine and pertains to ballot paper shipments; informational requests
regarding particular candidates, election laws and a change of name from the Coleman Vote Tally System to the Gyrex Vote Tally
System (10-12-72).

Folder F3731:319

37. Notices to County Clerks. 2/70-11/72.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Contains Notices to County Clerks and Registrars of Voters; copies of letters sent to individual
county clerks and Registrar-recorders; related materials such as questionnaires, charts, etc.

Subjects covered relate to voting rights of former convicted felons, instructions and directives regarding implementation
of state-wide voting operation, suggested formats for ballot cards and a variety of other subjects.

Copies of Election and Reapportionment committee records collected by the Secretary of State's office consists of bill analyses
relating to election matters such as: presidential primary, voter registration, Democratic County Central Committee, consolidation
of elections, campaign expenditures, etc. Some analyses are typed on Secretary of State stationery and evaluated with regard
to duties of the Secretary of State and cost to the Secretary of State.

Campaign Disclosure Program

Scope and Content Note

During Brown's tenure as Secretary of State, an unprecedented effort was exercised to enforce a requirement that the Secretary
of State receive and file campaign receipt and expenditure statements. Although never formally stated so, the efforts of Brown
and his staff appear to have coalesced in a program aimed at reforming campaign financing and curbing election abuses. Apparently
these efforts became formalized in the form of the Campaign Disclosure Program as evidenced by official Secretary of State
letterhead using that designation. Thus, records relating to effort of Brown and his staff members regarding campaign finance
and election reform have been placed under the designation, Campaign Disclosure Program.

Folder F3731:327

39. General Correspondence. 3/72-11/75.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters received and sent, letters received and memoranda.

Several xeroxed drafts with handwritten notes and corrections deal with election code provisions, the Fair Political Practices
Commission, the California Freedom of Information Act, conflict of interest and other subjects. Most drafts are undated and
not referred to by specific title.

Folder F3731:329

41. Records Relating to the 1972 Election. 6/72-8/73.

Physical Description: 1 ff.

Scope and Content Note

Arranged chronologically. Copies of letters received and sent; memoranda; Notices to County Clerks and Registrars of Voters;
lists of candidates and flow charts.

Correspondents are campaign committee and Central Committee officials, candidates and legislative advocates. Relates mainly
to filing of campaign receipt and expenditure statements as required by
Stats. 1961, Ch. 23. Specific letters consist of reminders to send in necessary campaign filing forms, admonisitions to make necessary
corrections, etc. Also pertains to the actual implementation of the June Primary and hiring of extra personnel.

Letters to Edmund G. Brown, Jr. referred to Saldamando for response. Correspondents are members of Brown's staff, state and
local officials, campaign staff members, candidates and private citizens.

Implementation of campaign reform measures created confusion for those directly affected by SB 716, the Governmental Conflict
of Interest Act, the Waxman-Dymally Campaign Disclosure Act and Proposition 9. This confusion becomes apparent upon reading
Saldamando's correspondence and is reflected in questions regarding deadlines for filing campaign reports; requests for definitions
of terms such as committee and contributions; and clarification regarding the filing requirements for each respective measure.
Also contains records such as a copy of the Application to File for Candidacy Without Payment of Fees and sponsor certificates.

SB 716, the Governmental Conflicts of Interest Act (
Stats. 1973, Ch. 1166) was passed as a comprehensive attempt to confront the issue of conflicts of interest by public officials.
Under the provisions of the Act, the Secretary of State was responsible for disseminating information regarding the requirements
of portions of the Act. In doing so, hearings were held to clarify provisions of the Act; correspondence was generated and
related material was collected by the Secretary of State's staff. Records contained herein pertain to the interpretation of
SB 716, opinions, hearings, filing periods and deadlines and the correctness of completed campaign reporting forms. Other
materials are an Information Manual and reporting forms, memoranda detailing the Secretary of State's responsibility with
regard to enforcement of SB 716 provisions, hearing records, etc.

Mainly a chronological arrangement of memoranda, copies of letters received and sent, drafts; Notices to Candidates, committees,
County Clerks and Registrars of Voters; hearing announcements, agendas and statements.

The Waxman-Dymally Campaign Disclosure Act (
Stats. 1973, Ch. 1186) was passed to correct abuses in campaign contributions by requiring full disclosure of both contributions
and expenditures. SB 509 was subsequently passed to enact amendments to the Waxman-Dymally law. Under this law, the Secretary
of State was responsible for preparing campaign statement and contribution forms; receiving and filing campaign statements;
reporting violations to law enforcement authorities; and holding hearings to disseminate information regarding the law. Records
contained herein pertain to aforementioned functions and include items such as the California Banker's Association analysis
of the Waxman-Dymally law; inquiries regarding the applicability of the Campaign Disclosure Law to individual circumstances;
and a section-by-section analysis of the Waxman-Dymally Disclosure Law (85 pp.).

Folder F3731:340-343

45. Records Relating to Proposition 9. 1973-75.

Physical Description: 4 ff.

Scope and Content Note

Copies of letters received and sent, memoranda, xeroxed copies of magazine articles, meeting agendas, working notes, drafts
of legislation and proposed manuals, etc.

Edmund G. Brown, Jr., Common Cause and the People's Lobby were instrumental in seeing that Proposition 9, the Political Reform
Initiative, was approved by California voters on June 4, 1974. This Act imposed strict new regulations for lobbyists, revised
campaign financing guidelines and set forth conflict of interest regulations. Under the law, candidates were required to file
campaign statements and lobbyists were required to register with the Secretary of State.

Records contained herein relate to the Franchise Tax Board's responsibility with regard to Proposition 9; opinions on whether
or not Proposition 9 repealed the Moscone Law and the Waxman-Dymally Act; comparisons of Proposition 9 with related measures;
and instructions and forms relevant to Proposition 9. Also contains information relating to the Coalition for Political Reform,
which consisted of Secretary of State Brown, the People's Lobby and Common Cause; includes a chronology highlighting the activities
of the coalition from February 24 to June 27 (no date specified for year).

Folder F3731:344

46. Miscellaneous Records. 1973-74.

Physical Description: 1 ff.

Scope and Content Note

Comprised of newspaper clippings, reports, and news releases.

Pertains to subjects such as Common Cause legislation, reporting requirements, campaign statements, etc. Some items are undated
and unidentified with regard to source: for example, note Report of Subcommittee No. 4 on Reporting Requirements.