Correction to the Agenda

Under Assessment Minute, Moscinski, Just should read Moscinski, Charles.

Approval of Minutes

Attendees were reminded to vote on the minutes which have been up since June 2.

NBLF Leadership & Travel Money (Hartman)

Pending the reorganization, we are not following by-laws in terms of the NBLF leadership.

Tao has a change in position. Motion carried that Karen Hartman stay on for another year. Kayo Denda is deputy chair for the upcoming year.

Regarding travel money, we have been following the same pattern traditionally but it was noted that according to the guidelines there is room for adjustment. Marty is willing to work on this and we will hold it until Connie comes back in July when we will discuss our own allocation. This topic is going to PlanCo. We need to have a definition of what professional development is as it relates to travel money.

AUL Update (Just)

Just has an added title: Director, New Brunswick Libraries. In the new RCM model the chancellors of each university will be meeting with libraries about local needs and strategies. For other campuses there was an established representative for this role but not for NBL. This aligns with our plans for NBL to have a shared identity and be one entity.

Another call for assessment reports was made. Due on Friday June 12.

Reorganization-Nominations for team leadership have been received and the conversation with the candidates will happen soon.

Physics and Math Libraries have been consolidated. June 30 closed. Math has cleared out about 5000 items moved to the annex. Library will become Mathematical Sciences, and Physics Library. Just will field questions as they arise and patrons (faculty) can also be referred to the department chairpersons.

Budget Update: We are expecting the budget soon.

OIT/Library Collaboration (Just)

Jeanne Boyle was contacted by an OIT rep with a question. Main OIT lab is on Records Hall. This block is due to become a showcase block of focus: a campus hub for College Avenue. Domino effect: taking down old buildings for new buildings. OIT needs to move from Records Hall for Fall 2016 and is looking to build a secondary computer lab in the library. OIT may occupy the space on the lower level behind the atrium and the lounge. This is still pending, it has not been confirmed.

The conversation of getting OIT to manage the library public computers is ongoing. They are willing to do so but the conversation has to continue to determine feasibility once we have more details.

Library Space Concept Document (Womack)

Womack presented the case for having a plan ready to react to events happening around us. It could be a framework for funding. Sample was distributed which outlined the possibility of having theme spaces. Discussion ensued. It would a useful tool to get donors and grantors interested. Need a group to move this forward to consensus.

Assessment Minute (Julie Moscinski)

Julie presented how she assesses information literacy skills.

SOAR Update (Mullen)

We are on target for September 2015

Announcements

Gasparotto: There is a new representative from the Office of Disabilities. She will give demonstrations of the space and tools and Melissa will be available to familiarize faculty with the space.

Charles: BiStats database is undergoing a transformation to be more user friendly and help capture data accurately. Dana and Camden librarians are on board to start using this tool

NBISG (Glynn)

'Ask a Librarian' page inside e-College and Sakai (Lo & Nathanson)

In eCollege, instructors can embed a libguide subject category when they set up their course. In addition to the subject guide, they receive an "Ask a Librarian" page with links to commonly used resources.

In Sakai there are two library links that can be currently inserted into courses: one is an introduction to libraries libguide with video tutorials and the other is a link to our libguides page.

The link to the libguides page will be replaced with the same "Ask a Librarian" page that is available in eCollege. This 'Ask a librarian' link will be available in Sakai by August 2015.

RU Teaching Blog (Giannetti)

Invitation made to attendees to send ideas on how they would like to use this tool for instruction and assessment. Gasparotto mentioned the instructional repository that has been in existence could possibly be linked as an add-on. Assessment activities can also be made available here. This conversation will be continued.

NBCG (Yang)

Conversation on Collections

Focus on books. There is a need for a comprehensive strategy. Collection budget will not likely be increased. We need to identify the most effective ways of coping. We will be losing approx. 1/3 of the monograph fund for NB due to the loss of the Van Wagoner annual funding. Formation of an advisory group is one approach. Tao will look for volunteers or start drafting people if needed

We need usage statistics of e-books and e-journals also. Not just the print monographs.

We need a comprehensive approach for assessing our collection and collection development practices.

Mullen noted that there should be conversations devoted to collections rather than a quick 15 minute agenda item

Congratulations were extended to Tao on taking on this task and for communicating so transparently so soon in his tenure as interim AUL.

Announcements/Discussion (Hartman)

Reference coverage at Alex in the summer.

Alexander is the only desk that is open. Tao is no longer in the shift. An appeal was made for us to contribute to the desk hours at Alexander. It would not be onerous. Bartz does the schedule and needs to know by June 23 if anyone is interested in supporting. Hours Mon-Thur 10-6 and Fridays 10-4. This might only be needed this summer since we anticipate changes with the new reorg.

Bartz will send out a schedule and volunteers can indicate availability

Kesselman suggested that it would be a good time to test having a sign-up sheet available if there is no librarian. Just said it would be something to look at in the future, but for now, because of the configuration of the circulation desk and reference desk at Alex, Access Services staff have not traditionally supported the reference desk in that manner.