Direct deposit delivers your Yale University paycheck into your bank, financial institution, or credit union’s account quickly and safely without a fee. There are no checks to be lost, stolen or forged. You will get your payment on time, even if out of town, sick or unable to get to the bank.

An employee may withdraw his or her consent by logging into workday to unconsent

Accurately complete and update your federal and state withholding elections using the W-4 form

If the Payroll Department does not have a valid W–4 on file at the time a payroll payment is processed, taxes will be withheld at the default tax, which is Single marital status with no allowances. This will withhold the maximum taxes from your payment.

Enter COA charging instructions for the allocation at the time you request the payment during the HCM process. Confirm payroll costing results are accurate prior to the payroll calculation cycle completes by running Payroll Results Verification with Costing – Yale or Payroll Results Verification by Charging Cost Center – Yale.

Review and modify Payroll Costing and/or Position Restrictions in Workday Contact Employee Services at employee.services@yale.edu or 203-432-5552 to resolve any over/under payments

Ensure that extra compensation and other non-salary payments are entered into Workday along with appropriate payroll costing allocations

Correct missing or incorrect payroll costing allocations

Student Employee Toolbox (Graduate and Undergraduate)

BEST PRACTICE/ RECOMMENDED ACTION

POTENTIAL IMPACT OF NOT FOLLOWING BEST PRACTICE

NEED HELP?

Review and approve your timecards, if applicable.
Students need to enter their hours and approve their timesheet on the Student Employment website. Supervisors then need to approve.

Over or under time of hours worked
Note, if the supervisor has not approved by the approval deadline (5:00 p.m. Monday) the hours will be paid on the next regularly scheduled pay period. Students can view this by checking the “notes” section in their historical timecards.

Direct deposit delivers your Yale University paycheck into your bank, financial institution, or credit union’s account quickly and safely without a fee. There are no checks to be lost, stolen or forged. You will get your payment on time, even if out of town, sick or unable to get to the bank.

Accurately complete and update your federal and state withholding elections using the W-4 form

If the Payroll Department does not have the proper documentation on file at the time a payroll payment is processed, taxes will be withheld at the default tax, which is Single marital status with no allowances. This will withhold the maximum taxes from your payment.

Note, if the supervisor has not approved by the approval deadline (5:00 p.m. Monday) the hours will be paid on the next regularly scheduled pay period. Students can view this by checking the “notes” section in their historical timecards.

Faster and more secure delivery than U.S. mail, protecting your sensitive information from loss, theft or delay Support of the Yale Sustainability Plan, reducing the University’s costs of printing and mailing individual forms Quick and easy access to your online W-2 through Workday, a tool you’re already using to manage your employee benefits