a.

Regular Meeting February 27, 2020

b.

Recessed Meeting February 28, 2020

VI.

HEARINGS AND REPORTS

VII.

PUBLIC PARTICIPATION - FOR ITEMS NOT LISTED ON THE AGENDA. Anyone with a comment or request may come to the podium and address the Commission concerning matters related to City business, services or personnel. Comments related to election issues or concerning personal disputes will not be allowed. Personal attacks, obscene, or threatening language will not be tolerated. Presentations are limited to five (5) minutes. A yellow light indicates 30 seconds remain and a red light means the time limit has expired. Only one speaker is permitted per subject. No action will be taken at this meeting. Those with comments are asked to fill out an Inquiry/Complaint Form and leave it with the City Clerk for distribution to the proper City Department.

FISCAL NOTE: The 2019 estimated chemical cost was 784,627.50. The 2020 estimated cost is 779,469.00. This

3.

City Manager recommends awarding the bid for the purchase of all labor and materials for miscellaneous

asphalt and concrete repair work (Utility Cuts) for a period of up to one year to Cosby Construction, LLC for their total bid of 469,595.00 for the Department of Engineering.
FISCAL NOTE: Bid Amount = 469,595.00, 0.97 increase. Last year bid amount = 465,070. Total Fiscal Year
2019 expenses = 241,754.97.

4.

City Manager recommends authorizing payment of Application 1 for the period ending February 27, 2020 in the amount of 123,966.94 to Frederick May Construction Co., Inc. for the Pollard Mills Storm Water, Sidewalks, Curbs, Gutters and Paving project for the Department of Community Economic Development from CDBG funds.

payment = 315,718.06.

5.

City Manager recommends authorizing payment of Invoice 1200251544 dated January 10, 2020 in the

amount of 7,200.00 and Invoice 1200248147 dated February 14, 2020 in the amount of 3,600.00 for a total of 10,800.00 to HDR Engineering, Inc. for engineering services associated with a Cost of Service Study for water and sewer rates for the Department of Utilities.

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No additional detail provided

6.

City Manager recommends authorizing payment from the General Fund in the amount of 30,000.00 to the Department of Housing and Urban Development as repayment for Loan No. 2017-M-002 for the Department of Community and Economic Development.

FISCAL NOTE: The Department of Housing and Urban Development will be reimbursed 30,000.00 from the

General Fund. This money will be returned to HUD and added to our CDBG entitlement to be used for another eligible project. A budget adjustment and action plan amendment will be needed for this reimbursement.

7.

City Manager recommends authorizing payment of Invoice 0157701 dated February 12, 2020 in the amount of 15,450.37 to Strand Associates for engineering services associated with the City of Ashland Wastewater Treatment Plant Expansion and Improvements Project for the Department of Utilities.

8.

City Manager recommends authorizing payment of Invoice 18044-05 dated February 12, 2020 in the amount of 9,503.50 as the 6th payment to Taylor Siefker Williams Design LLC for the update to the City's Comprehensive Plan for the Department of Community and Economic Development to be paid by the General Fund.

9.

City Managers recommends authorizing payment of Invoice S100107339.001 in the amount of 14,287.24,

Invoice S100107339.002 in the amount of 455.00, Invoice S100107339.003 in the amount of 19,833.74, Invoice S100107339.004 in the amount of 2,123.38 and Invoice S100107339.005 in the amount of 6,775.00 totaling 43,474.36 to C.I. Thornburg Co. Inc. for the purchase of stock and parts in various sizes for the Dixon Street Waterline Replacement Project.
FISCAL NOTE: Waterline replacement budget = 1,575,129. Total spent/encumbered = 879,342.92 in FY20 for

10.

City Manager recommends approval of the request by USS LST Ship Memorial, Inc. to dock the USS LST 325

at the Port of Ashland on September 24 - 29, 2020. Set-up will begin on September 24th and tours on September 25th following the opening ceremony.
FISCAL NOTE: Request event be budgeted for FY21. Cost estimate for City services not expected to exceed 3,000.

12.

Other Consent Items

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X.

NEW BUSINESS

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH AULICK CHEMICAL SOLUTIONS FOR THE PURCHASE OF POWDERED ACTIVATED CARBON IN THE AMOUNT OF 1.07 PER POUND FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WATER PRODUCTION AND WASTEWATER TREATMENT.
FISCAL NOTE: Powered Activated Carbon bid = 1.07 per pound vs .92 per pound in 2019. An increase of .15
per pound or 2,700 per year or 16.3 .

b.

First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH BRENNTAG MID-SOUTH, INC. FOR THE PURCHASE OF HYDROFLUOSILICIC ACID AT A PRICE OF 2.19 PER GALLON, LIQUID CHLORINE AT A PRICE OF 479.00 PER TON, SODIUM HYPOCHLORITE AT A PRICE OF .815 PER GALLON AND SULFUR DIOXIDE AT A PRICE OF 640.00 PER TON FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WATER PRODUCTION AND WASTEWATER TREATMENT.
FISCAL NOTE: Hydrofluosilicic Acid bid = 2.19 per gallon vs 2.75 per gallon in 2019. A decrease of .56 per
gallon or 13,440 per year or decrease of 20.22 . Liquid Chlorine = 479.00 per Container vs 499.00 per Container in 2019. A decrease of 20.00 per container or 240 per year or 4.01 . Sodium Hypochlorite = .815 per gallon vs .87 per gallon in 2019. A decrease of .055 per gallon or 3,520 per year or 6.32 . Sulfur Dioxide = 640 per ton vs 654 per ton in 2019. A decrease of 14.00 per ton or 420 a year or 2.14 .

c.

First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH CHEMTRADE CHEMICALS US, LLC FOR THE PURCHASE OF POLY-ALUMINUM CHLORIDE (PAC) AT A UNIT PRICE OF 1.55 PER GALLON FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WASTEWATER TREATMENT AND WATER PRODUCTION.
FISCAL NOTE: All low bids accepted. Poly -Aluminum Chloride (PAC) = 1.55 per gallon vs 1.48 per gallon

last year. An increase of .07 per gallon or 7,700 or 4.73 .

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH POLYDYNE, INC. FOR THE PURCHASE OF LIQUID POLYMER FOR THE WATER TREATMENT PLANT AT A PRICE OF 12.990 PER GALLON, LIQUID POLYMER FOR THE WASTEWATER TREATMENT PLANT AT A PRICE OF 11.180 PER GALLON, AND POLYMER CATIONIC AT A PRICE OF 1.80 PER POUND FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WASTEWATER TREATMENT AND WATER PRODUCTION.
FISCAL NOTE: All low bids were accepted. Liquid Polymer WTP = 12.90 vs 11.18 per gallon in 2019. An

increase of 1.72 per gallon or 5,160 or 15.38 .

Liquid Polymer WWTP = 11.18 per gallon vs. 10.234 per gallon in 2019. An increase of .946 per gallon
or 2,838 or 9.24
Polymer Cationic = 1.80 per pound vs 1.55 per pound in 2019. An increase of .35 per pound or 14,000
or 16.13 .

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AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH SHANNON CHEMICAL CORPORATION FOR THE PURCHASE OF LIQUID SODIUM PERMANGANATE IN THE AMOUNT OF 8.17 PER GALLON AND POTASSIUM PERMANGANATE IN THE AMOUNT OF 1.830 PER POUND FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WASTEWATER TREATMENT AND WATER PRODUCTION.
FISCAL NOTE: Low bids accepted. Liquid Sodium Permanganate = 8.17 vs FY 19 = 8.213 per gallon.

Decrease of .043 per gallon or 860 or .52 .

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH THE C.I. THORNBURG COMPANY, INC. FOR THE PURCHASE OF SAND AT A UNIT PRICE OF 0.14 PER POUND FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WASTEWATER TREATMENT AND WATER PRODUCTION.
FISCAL NOTE: All low bids accepted. Sand Last Year = 0.14 per pound. No change in price. Estimated Yearly
cost = 2,800.
g. First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH UNIVAR USA, INC. FOR THE PURCHASE OF LIQUID CAUSTIC SODA AT A PRICE OF 0.7846 PER GALLON FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WASTEWATER TREATMENT AND WATER PRODUCTION.
FISCAL NOTE: All low bids accepted. Liquid Caustic Soda = .7846 per gallon vs. .9727 per gallon for Calendar

Year 2019. A decrease of .1881 or 11,286 or 19.34 .

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT WITH USALCO, LLC FOR THE PURCHASE OF ALUMINUM SULFATE AT A PRICE OF 0.9990 PER GALLON FOR THE DEPARTMENT OF UTILITIES, DIVISIONS OF WATER PRODUCTION AND WASTEWATER TREATMENT.
FISCAL NOTE: All low bids accepted. Aluminum Sulfate = .9990 per gallon. Increase of .0069 or 379.50 or
.70 .

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AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT BETWEEN THE CITY OF ASHLAND AND MOUNTAIN ENTERPRISES, INC. FOR THE PLACEMENT AND REPLACEMENT OF BITUMINOUS ASPHALT MATERIAL FOR THE 2020 STREET PAVING PROGRAM IN THE AMOUNT OF 851,250.00 FOR THE CITY OF ASHLAND, DEPARTMENT OF PUBLIC WORKS.
FISCAL NOTE: Fiscal Year 2020 bid was 851,250 vs. 824,175 for a price increase of 27,075 or 3.29 . Fiscal
Year 2020 General Fund Budget = 1,535,530 and Map Fund Budget = 441,465 totaling FY 20 budget = 1,976,995. Fiscal Year to Date expenses = 452,005.
j. First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND APPROVING

CHANGE ORDER NO. 1 BETWEEN THE CITY OF ASHLAND, KENTUCKY AND GRANITE INLINER, LLC INCREASING THE CONTRACT AMOUNT BY NO MORE THAN 25,000.00 ADDING 430.5 FT. OF 8 SEWER LINING ON HOLT STREET FOR THE DEPARTMENT OF UTILITIES.
FISCAL NOTE: Adding this section of sewer line to the existing project scope will save on mobilization fees. Sewer
line replacement budget = 695,839. Total spent/encumbered = 657,580.55. Remaining funds for sewer line replacement 38,258.45.
k. First reading and approval of an ordinance entitled:

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND DIRECTING

STEPHEN E. GILMORE, MAYOR, TO EXECUTE A CONTRACT BETWEEN THE CITY OF ASHLAND AND COSBY CONSTRUCTION, LLC FOR ALL LABOR MATERIALS FOR MISCELLANEOUS CONCRETE AND ASPHALT REPAIR WORK FOR UP TO ONE YEAR IN THE AMOUNT OF 469,595.00 FOR THE DEPARTMENT OF ENGINEERING.

FISCAL NOTE: Total Contract = 469,595.00, 0.97 increase over last year. Last year amount = 465,070 for

AN ORDINANCE OF THE CITY OF ASHLAND, KENTUCKY, AUTHORIZING AND APPROVING

CHANGE ORDER NO. 1 BETWEEN THE CITY OF ASHLAND, KENTUCKY AND FREDERICK MAY CONSTRUCTION CO., INC. REGARDING THEIR CONTRACT FOR THE POLLARD MILLS DRAINAGE PROJECT INCREASING THE CONTRACT AMOUNT BY 5,200.00 FOR THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT.