The minutes of the last meeting of the 1st September 2014, having been posted and circulated, were taken as read, passed, and signed by the chairperson, after a correction to the date.

MATTERS ARISING

Chairperson Janet Flower thanked those responsible for clearing and weeding around the milestone: Doreen Holman and Glynis Frost

PLANNING REPORT

Paul Frost began by telling Council about a meeting at the Lafarge Mangreen quarry that afternoon and briefly covered their plans for extension but, since he needed to study the documents further, will bring up anything needing attention at the next meeting.

Paul Frost gave a report on the matters planning applications of The Holdings and the former Averill’s garage site (see attached) On the issue of the waste water from the unapproved car wash at Averill’s garage being allowed to drain into the water course, David Chapman said this might also be a matter for Anglia Water and is an environmental issue. The matter of the signage on the roadside has also been reported to South Norfolk Council.

The next topic was the field adjacent to the Sugar Beat/Dun Cow public house.

Paul Frost distributed a sketch map to members.

He reported having met Mr. Cruickshank on site and that the roadway built around the field looked very much like tarmac but was probably best described as hardstanding. He understood that an access road for agricultural purposes might be permitted, but saw no reason for the roadway.

Mr Cruickshank stated that the field drains had been dug because there was a problem with the pub car park flooding. The reason he gave for the roadway was access to livestock. Paul Frost also reported that Mr Cruickshank (having read the minutes of the last Parish Council meeting on the noticeboard) had been to see him to complain about our discussion of his business without asking him first. He was invited to come to this meeting.

Retrospective planning permission had now been received from Mr. Cruickshank.

He had stated that there was no change of use from agricultural, stated that the roadway was for livestock, and had answered no to all questions, including waste being removed from the site. Paul Frost had telephoned and e-mailed the planning department at South Norfolk to discuss this issue.

David Chapman asked if pig sheds would need planning permission and Laura Webster said she would check.

At this point, Mr Cruickshank having arrived, the chairperson invited questions from the public.

Yvonne Folcard asked Mr. Cruickshank why the road way was in a semi-circle around the field. The reply was that a television programme had suggested this would lead to more profit. Mr Cruickshank also expanded on various plans for the plot, including 100 chickens, pigs, which he said were very clean animals, and sheep, rotated around the field for efficiency. Yvonne Folcard remarked how small the field was for this, and a discussion ensued about ringing or tethering pigs, and how so many animals could be kept.

Jean Yaxley commented that the work had been done without planning permission and that there had been damage to agricultural land. She also brought up the smell, and being so close to the restaurant. Mr Cruickshank replied that it is agricultural land, so could not be built on or made use of. He had dug new ditches and reshaped the land for drainage and there were no puddles now. Jean Yaxley complained that he had dug so close to her property that damage had been done and that water was now running down Briar Lane. There followed a discussion about the ditching with Mr Cruickshank claiming to have improved drainage for everybody and that a river used to run down Briar Lane, and Jean Yaxley countering that that nothing was done for her.

Linda Pountain raised several objections, including the lack of detail on the planning application, the use of the proposed altered vehicular access from the A140 being unsuitable and issues around animal excrement. She also noted that the hugely substantial nature of the construction work done is totally out of proportion to any stated purpose for it.

Tony Roffe then confronted Mr Cruickshank with his lack of consideration for his neighbours or care for the village. He said his property was adjacent to the field and the smell of pigs would be bad for him, and also for customers of the pub. Mr Cruickshank that historically there had been pigs there but it was suggested this was before other development. Tony Roth asked why not grow crops and show some respect for people. There was then a discussion about Prior Notice and Mr Cruickshank claimed he did not know that he needed permission for the work he had done.

Paul Frost consulted Laura Webster about the possibility of conditions being attached if an access road was allowed. She said that planning permission was needed for the access road as well as the road around the field, and that the Highways Department would need to be consulted about traffic from the A140.

Various members of the public voiced their opinions about the smell and fly nuisance from animals in their experience. After some discussion and Mr Cruickshank saying he just bought the field because it was beside his pub, Janet Flower asked him if he was going to withdraw his application with regard to animals.

Mr Cruickshank then stated that he would be happy not to put animals on the site, and agreed that he would plant crops and herbs.

Mr Yaxley then asked if the name of the pub could be changed but that was thought out of the question. Mrs Yaxley then asked if he would take up the path, but was told it was needed.

David Chapman said he was pleased to hear that animals would not be kept, and Laura Webster clarified that planning permission was necessary for the access road as well as the road around the field. It was then established that such application would need to justify the need for such works. There was more discussion of the reasons and Laura Webster said that Mr Cruickshank would need to talk to the planning department. It was noted by members of the public that the track laid was out of all proportion for what was needed and that nothing at all should have been done without permission. The chairperson then said that the discussion should come to an end but Mr Cruickshank continued that the land was all overgrown when he bought it and that it was not seen or overlooked. He also said that all hedges will be reinstated and that he was not here to upset anyone. Tony Roffe pointed out that he seemed to have upset everyone and that there were concerns that something different will be done with the field.

At this point the chairperson closed the discussion.

FINANCE

Clerk Tony Talby reported the receipt of £2,500 precept from South Norfolk Council with an additional £80 from central government.

He has paid out £35 for the electric bill, £65 to Mr. Lincoln for hedge cutting along the A140 to the bus stop, and the replacement of a light bulb. He reported amounts in the current account of £9,345 and the deposit account of £13,615.

The certification of the audit has been received.

A request for a donation has been received from the NARS and an amount of £25 was proposed and agreed.

Correspondence regarding the precept has been finalised (? Jan)

It is proposed to keep the precept the same.

Paul Frost asked whether money would be lost from the recycling bins now that the council is collecting glass, and whether this shouldn’t be taken into consideration. Tony Talby said that the amount was only £250 a year so did not intend to alter the precept.

CHARITY TRUST UPDATE

David Chapman updated the Council on the matter of the path from the road to the church/community facility. This is the next stage of the project covering the transformation of the church for use by all the community.

He gave Council members copies of a sketch map and the quotes received from three contractors regarding the resurfacing work, and explained the different areas of responsibility covering what is now gravel path. The Highways Authority has agreed to do some patching of the area from the road, and the proposal was put forward to provide a pathway to the side of the present gravel, to be a hard surface usable by everybody. This as a more cost-effective alternative to taking up the whole gravel area. There is also an advantage in respect of drainage to not hard-surfacing the whole area. However, this pathway would encroach on what is common land, so that must be cleared with the proper authorities.

The meeting with the Highways Department also raised the issue of the general lack of drains, and this will be looked at.

Addressing the funding, Tony Talby said that £1,000 is available from the Parochial Committee, and two amounts which Laura Webster said would be available from South Norfolk of £680 and £2,000. This total of £3,680 left a shortfall of £3,748. It was proposed that the Parish Council put up £2,000 and the Charity Trust the remaining £1,748. This motion was seconded and carried unanimously.

David Chapman continued that there has been a decision to shelve the idea of a new storage shed as various difficulties have arisen, and concentrate on the next stage of what will be done with the North Aisle, the outside toilet and kitchen, both of which were intended to be temporary, but firstly the pathway. There is a suggestion of extending out from the North Door to encompass the toilet and form a “reception area”. Money not spent on the shed will be put to better use and it was agreed that the path is the priority.

ANY OTHER BUSINESS

There was some further discussion of the land adjoining the Sugar Beat, particularly of access to and from the main road. It was proposed that the emphasis of the Council’s objections to South Norfolk would be the issue of traffic and livestock.

David Chapman told the Council about a letter from local MP Richard Bacon, who is fighting for local communities to have more say in speed limits. They should be able to adjust the limits by 10mph on their own. The topic of a 40 instead of 50mph limit on the A140m through the village has been previously discussed and urged by this Council, as has the enforcement of the 30 limit on Church Road. The question of the cost of special signage for this was discussed. From the floor Bernadette Harvey said that the need for reducing speed was essential. Laura Webster mentioned that some villages are sharing the cost of the expensive equipment which we may like to consider, maybe with Newton Flotman.

Janet Flower then told Council that the church was going to be open at weekends in future and was concerned about all the things that belong to the community hall which are left there. Clearly the church can put away its valuables but it would not be possible to remove everything in the kitchen, etc. Tony Talby said these concerns should be taken back to the Parochial Church Council and wondered whether our insurance would cover loss if the doors are left open. Andy Haggith, from the Parochial Church Council, thought not, but said that the English Heritage grant meant that we had to be open on Saturdays from 10am to 3pm. This will be discussed further.

The minutes of the last meeting of the 7th July 2014, having been posted and circulated, were taken as read, passed, and signed by the chairperson.

From the chair, Janet Flower expressed the condolences of the council to John Pullinger upon the recent death of his wife Florence.

PLANNING REPORT

A report was given by Paul Frost.

There has been received an appeal by the owner of The Holdings against the rejection of his application for construction of a bungalow on his property.

The subject of the field adjacent to the Dun Cow/Sugar Beat, which has been acquired by owner of the pub, was raised. There is much concern about works which are taking place in the field, with many enquiries received from the local residents by various members of the Council. Councillor Tony Talby asked about the extent of the tarmacked area and Paul Frost said that an access road had been constructed with tarmac and a strip on two sides had been excavated and hard-core laid and been compacted down. Two phone conversations with South Norfolk Planning Department had established that they also had had calls about the matter but that no application for permission had been received. Planning permission would be needed for any work other than for agriculture on that land. The department had allowed a corner of it to be used for gas storage. Councillors, as well as Doreen Holman from the floor, reported high levels of concern within the village about both the present work and the possible future intentions of Mr Cruickshank with regard to this property, about which different rumours are circulating. South Norfolk Planning Department have during both conversations said that an enforcement officer would be sent and promised to call back with information but nothing has been heard. An email had also been sent to District Councillor Laura Webster asking for her help. The chairperson asked Paul Frost to get something in writing to South Norfolk and to report back.

FINANCE

Tony Talby reported an amount in the current account of £7,959 and in the deposit account of £13,617.

He proposed that, with regard to insurance, the Council sign up to a deal committing us until 2017, giving a reduction in premium for the year from £1014 to £963. This was unanimously carried.

There followed a discussion of the proposed additional notice board which was suggested for the green by the recycling area. The intention was to help include residents from that end of the village. However the price quoted, £600 + VAT from Admiral Signs was thought to be too much. There were also queries about the funding coming from the Council when it was a suggestion from the Project Ideas Group, but funds are available for this kind of thing that have not come from the precept. Despite reservations, funding was agreed in principle. This will now be referred back to the PIG.

There has been a request from Shotesham village to help in funding a litter bin on the boundary of the parishes. Although permission to site the bin on the Swainsthorpe side was given, the Council will not be contributing.

REPORT FROM COUNTY

County Councillor Colin Foulgar gave an account of developments from Norfolk County Council.

After much criticism of local schools there have been improvements and, despite still being below national average the measures now in place have been accepted as good.

The County is facing a considerable shortfall – £17.5 million – with central government funding continuing to be cut and no rate rises agreed, although certain councillors do want to put rates up. Councillor Foulgar also reported partnership with Lafarge to provide apprenticeships to local youngsters.

ANY OTHER BUSINESS

Paul Frost raised the issue of volunteers picking up litter in the village environs. He thought hi-vis jackets and litter pickers should be available. There is one picker available and Graeme Johnson offered to supply more when needed. Glyn Frost and Doreen Holman were thanked for the litter picking in the village.

Paul Frost also asked if the awaited copy of the electoral roll had been collected and whether it would be available to him as planning officer. Tony Talby said he had it but that it wasn’t available to any other member of the Council. At Paul Frost’s insistence he asked Councilor Foulgar to check whether anyone else could have the list.

Tony Talby said that a chair mover had been bought. He had also got a second quotation for the proposed new shed. A discussion followed but no decision was reached.

From the floor Mike Holman asked about the advertising of the dates of the meetings of the council to the residents of the village. Tony Talby reiterated the present arrangements, whereby the minutes of each meeting are posted on the noticeboard and include the date of the next meeting. Other methods of notification were discussed and David Chapman agreed to use his list of email addresses and circulate the date before each meeting.

Janet Flower concluded by saying that the Radio Norfolk Treasure Team had visited the village again and complimented her on the village green, and then closed the meeting.

The next meeting of the Parish Council will be on Monday the 3rd November at 7.30pm, at St. Peter’s church.

Apologies were received from Councilor Graeme Johnson, District Councilor Laura Webster and County Councilor Colin Foulgar.

MINUTES

The minutes of the last meeting, having been circulated, were taken as read, approved and signed.

From the chair, Janet Flower expressed condolences on behalf of council upon the recent death of Mr. Alan French, formerly of the Dun Cow. Sympathy goes to his widow, Grace.

MATTERS ARISING

Janet Flower asked whether we had yet got the copy of the Electoral Roll but it still has to be collected. The matter of noise nuisance from motorbikes off Briar Lane was brought up but no further complaints have been received.

PLANNING REPORT

Paul Frost gave the planning report, mentioning the application from The Holdings, which has now been dropped, and the stables at 11 Briar Lane and the mushroom farm development at the former nursery site, both of which have been approved. He also noted the reopening of the Dun Cow, now renamed the Sugar Beat, contrary to the impression given by Mr. Cruickshank that the name would not be changed. A question was asked about the rumour of a campsite in the adjoining field but nothing has been heard. The planning officer assumes that planning permission would have to be sought for change of use.

FINANCE

Tony Talby reported that the £100 petty cash was almost used up on various items listed for the Council, including plants and dues.

The current account now stands at £8,156.00 and the deposit account at £13,617.00.

Janet Flower asked for news of the proposed shed in the churchyard and was assured that it is a priority, although the most pressing thing at the moment is considered to be the path. This led on to a report from David Chapman about the new Futures Group which has been set up to plan ongoing works to improve the church building for use as a community centre. There will be a meeting of the Charity Trust in two weeks, after which more will be known.

The type of surface for the path is being discussed.

Tony Talby asked for Council’s approval to look into the provision of a second noticeboard for the green outside the recycling area. It is felt that this might help to include villagers living from there to the Vale. The motion was proposed by Paul Frost, seconded by Glynis Frost and approved.

There being no other business, the meeting was closed.

The next meeting will be Monday 1st September at 7.30pm at St. Peter’s Community Hall

The minutes of the last meeting, having been posted and circulated, were taken as read, approved and signed.

MATTERS ARISING

With reference to the availability of the electoral register, Tony Talby said he had an email from Laura Webster and would go to collect it from South Norfolk.
The chairperson said she had emailed the vicar re the removal of the organ, without response as yet, but it was also mentioned that Andy Haggith has been asked to canvass interested parties to assess any objections.
Improvements to the Thickthorn Roundabout were noted with approval.
The new sign forbidding dogs on the village green was welcomed, but Tony Talby reported that it had been removed once and had to be reinstated.

Presented at the AGM held on 19th May 2014
We have now come to the end of another year for the
Council and unlike last year we have had a full
compliment of meetings.

My thanks to Tony for continuing to act as Clerk to the
Council and also to Glynis for doing a splendid job with
the minutes.

We have two co-opted new Councillors in our team
Graham Johnson and Paul Frost who kindly agreed to be
our Planning Officer.

District Councillor Laura Webster has attended several of
our meetings this year and has kept us informed of
happenings at South Norfolk Council for which we say a
big thank you.

We have also had a visit on several occasions from
Norfolk County Councillor Colin Foulger who has given
us an update on the Incinerator project and informed us
of the proposed repair to the Thickthorn Roundabout and
other information.

The Council has once again looked into the speed limit
of the A140 and will look further into this once the Dun
Cow has been opened, and to see how the flow of traffic
from this site merges onto the A140. We will also review
the prospect of a light on the island opposite the bus
shelters.
The Agricultural site on the ,140 is now a commercial
operation and they have now applied for planning
approval to increase the use of the site (more about this
in the planning report)

I am sure we will all be pleased when the Dun Cow is
open and we can see what is on offer. Mr Cruickshank
has certainly spent a lot of money on this project and we
hope it will be a success.

We have once again made a donation to Swainsthorpe
Church towards the fabric fund, and we have received a
letter from the Parochial Church Council acknowledging
this.

Once again we have been asked to contribute to the cost
of the Partnership magazine, but after a lengthy
discussion with the councillors it was decided that owing
to the small amount of Swainsthorpe news we would not
be contributing and a letter was sent accordingly to
Newton Flotman PCC.

It was decided by the Council that a new and larger shed
be provided for storage as the old one is no longer big
enough and is in need of repair. Tony and Graham will
look into the size and cost and report back to council.

Dog Fouling has once again been brought to our notice
on footpaths around the village and as we have many
walkers using these routes we ask dog owners to be more
Responsible and clear up after their dogs. A new sign has
been provided by the council banning dogs on the
village green as this space is for the use of children to
play on.

It was good to see the pot holes on Church Road have
been repaired by the Rangers. I would also like to thank
the person or persons who have filled in the holes in
Briar Lane.

We had a visit from Corinne Boyce Chairman of the
Governors of Newton Flotman School who advised us
that she is retiring and a new governor has to be found to
replace her. She is hoping that someone from
Swainsthorpe would apply and they do not necessarily
have to have a child at the school. Details will be
advertised in the Partnership in due course.

Once again a successful fete was held on the village
green with proceeds to the Community project.

A Christmas coffee morning with craft for the children
was held in the Community centre, this was followed by
a Christmas party for the children all organised by the
PIGS

The candlelit Carol service in the church was well
attended and we also had a choir in attendance, after the
service Mrs Kay Mills provided mulled wine and there
was also a lovely selection of mince pies.

It was a great treat to see the Christmas tree on the
village green again. And many thanks to those who
erected the tree and decorated it with all the lights. The
Christmas Eve carol service round the tree was excellent
and in spite of a cold evening was well attended. Hot
drinks and eats were provided by the PIGS. And we have
an early visit from Father Christmas who gave out sweets
to the children. A great start to Christmas.

Now that phase 1 of the Community Project is complete
it has been wonderful to make use of the facilities
provided.

The team of PIGS have done a splendid job and arranged
many events, a visit from Will Giles, Quiz night, Bingo
sessions and 2 excellent curry nights what comes next?
My sincere thanks to all who have helped to make these a
success. We also have a youth event and a Toddler group
Twice a month.

Thanks go to Eddie and Brian Lincoln for the excellent
work that they do in keeping the grass around the village
in good order.
To David Pownall for looking after the hedge around the
village green.

Thank you to Andy Haggith and his team for the work in
keeping our churchyard neat and tidy.

Thanks to Doreen Holman for looking after the bus
shelters for us and keeping them clean and tidy.

My sincere thanks to David Chapman for all his hard
work in completing Phase 1 of the Community Project. I
know it has been hard work and sometimes frustrating
but the end project Is excellent, thanks also to those who
assisted him.

It has been good to see the start up of the Painting club
by Derek Harvey for whom we thank and look forward to
seeing the results in a future Art Exhibition.

Thank you Steven Talby for cleaning and painting all the
seats round the village, and all the other help you give.

Sincere thanks to all the residents both old and new who
have helped with the events and supported us throughout
the year and we look forward to your continued support
in the coming year.

Thanks to all my councillors for your support throughout
the past year, and hope for your support in the future.

Last but not least my sincere thanks to Tony for all his
help and assistance to me over the years and continuing
as clerk to the council and I am sure we all appreciate his
work on our behalf.

PLANNING REPORT 2014
There have been six planning projects dealt with this year:

1) Garage extension application at no. 2 Church Road.

2) A new bungalow application at “The Holdings” adjacent to the railway level crossing.

3) Various applications at the Dun Cow Public House on the A 140

4) An application for a restaurant, shop and car wash at Averill’s Garage site on the A140

5) Replacement of greenhouses with new general purpose cooling and packing building for mushrooms at Lodge Farm Nurseries.

6) Application for stables at 11 Briar Lane

1) The garage extension was completed without objections.

2) Application to build a bungalow at The Holdings

There were no objections to the bungalow from the three neighbouring properties, only
comments. Their comments were recorded and sent to South Norfolk.
The only concern I had was access to the property and parking so close to the level crossing, and I made this point to South Norfolk.

THIS PLANNING PERMISSION HAS NOW BEEN REFUSED
The Highways department have objected on the grounds that access to and from the site
would become dangerous so close to the level crossing due to the lack of turning space for
large vehicles requiring them to reverse on to Church Road.
3)Various applications at the Dun Cow Public House on the A 140

This is an application that pre-dates my appointment on the council so the initial enquires and discussions had already been dealt with by others. Various issues have arisen on this
project that were subject to retrospective planning approval, except two,

a) The boundary wall and fence.
b) The 7m. high lighting posts.
As yet no appeal is showing on the web site.
Generally the alterations consist of upgrading and repair, including adding a new entrance
lobby, altering the entrance from the North side of the building to the South side and
landscaping.
Three rooms have been converted to bed and breakfast rooms, with the top floor used for
the staff accommodation.

2

Numerous other smaller projects have been undertaken that needed to be done as part of the ongoing works.
The field to the rear of the Dun Cow has been annexed to the Dun Cow (previously
farm land).

Conclusion:
Generally the work and construction is very pleasing to the eye and should be an
asset to the village

4) An application for a restaurant, shop and car wash at Averill’s Garage site on the A 140

Two meetings were held with the owners of the adjacent bungalow/cottage. Strong objections were raised on various grounds. There was then a special meeting of the Parish Council to agree our position on the matter.
The Council’s conclusions are recorded in the minutes of that meeting.
I forwarded all the Council’s concerns together with the concerns of the affected neighbours to South Norfolk Council.

South Norfolk’s web page shows a time extension for the planning decision has been
made.

5) I received a letter of objections to the mushroom farm development from Mr Faulks of
No2 Brick Kiln Lane

I contacted the agent for the development with a list of his concerns and received an e-mail covering all the concerns which I copied to Mr. Faulks.

APOLOGIES FOR ABSENCE
Apologies were received from Councillor David Chapman.

MINUTES
The minutes of the last meeting, having been posted and circulated, were taken as read, approved and signed.

MATTERS ARISING
Chairperson Janet Flower raised the matter of the overgrown footpath, which Tony Talby said was in hand, and also asked about the progress with the new shed. Tony Talby asked Graeme Johnson whether he had a price for a 10′ x 10′ shed as per requirements. Paul Frost asked if this was the largest that could be accommodated and was told that anything much larger would mean taking down two trees which might not be acceptable. 10′ x 12′ might just squeeze in but at the moment we are still awaiting prices.
This also raised the subject of the proposed phase two of the development, however Tony Talby reported that there seemed no possibility of Lottery Fund money for the extension, leaving only the “Plan B” option of the north aisle renovation with the removal of the organ. The subject of possible objections to this removal was discussed and, as it still seems unclear, Janet Flower will email the vicar to get a final decision.
Further to the discussion about the new shed, Graeme Johnson asked if the council might ask Mr Cruickshank for the donation of material for the base but this will not be considered until final decisions are made.
The Chairperson addressed a question to County Councillor Colin Foulgar about the works at the Thickthorn roundabout but was told that this was a matter for the Highways Authority.

PLANNING REPORT
Planning officer Paul Frost reported on the application for a bungalow to be built at The Holdings, about which he had been canvassing the immediate neighbours. There were no objections to the development per se, only complaints about other issues. The owner of the Holdings, Mr Mumford, was also spoken to and was reported to be amenable to discussion of any issues arising from the application, as well as about the matter of disturbance caused by his dogs, which seems to be the main bone of contention. He did say that he only intends to keep one there as a guard dog and will consider the suggestion to fill in the bottom part of the gates to minimise the barking at passers by. The unsightly trailer at present parked outside he said would be removed once the bungalow is built and that it is only there to prevent others using the lay-by to park. The only serious concern which has been passed on to South Norfolk Planning Department is the matter of vehicles wishing to pull into the property having to pause on the public road while the gates are being opened. This is a real hazard as visibility from the railway side is not good and it is very close to the level crossing. The planning officer’s suggestion is that the gates be moved back from the road. Since this report (to South Norfolk Council) was passed to Mr. Mumford, Paul Frost said he had received a letter from Mr. Mumford’s legal representative, with the suggestion that the gates would be remotely controlled to avoid waiting on the road. However this would presumably not help in the case of visitors to the site. Mr. Mumford is also offering to remove some hedging to improve visibility.
Janet Flower asked for clarification of plans for what was at present on the site, and was told that the building will stay but the caravan will be removed.
To a question about the completion of work at the Dun Cow, Tony Talby said that it was still planned to be the beginning of March. Some concerns have been voiced about the car park lighting but we await developments.

FINANCE
Tony Talby reported that the form for the precept has been duly submitted, and a standing order of £34.67 for Eon. He also updated the Council on the standing of the current and deposit accounts – £6,363.79 and £13,613.91 respectively.

REPORTS FROM COUNCILLORS
District Councillor Laura Webster updated the meeting on pertinent activity at South Norfolk Council, saying that a new contract has been signed for extra items to be added to the recycling, including yogurt pots and plastic produce trays. We will be advised of this when it comes into force. She also said that money has become available under the “City Deal” but that does not affect our particular area.
Furthermore, there are changes proposed regarding the collection of information for the electoral register which will be notified in 2014 but will come into effect after 2015. Tony Talby asked about the Parish Council having a copy of the electoral register, which used to be the case. Councillor Webster offered to enquire.
County Councillor Colin Foulgar informed Council about the on-going incinerator situation and that the county is well stocked with salt and grit in case of bad weather. He also said that, with regard to the proposed bypass at Long Stratton, the process is at a delicate stage but that there would be a decision within 6-8 weeks.
Janet Flower said, with reference to the grit situation, she had read that the council will not in future fill road-side bins. The reply was that less bins may be filled. The chairperson also complained about large lorry trailers being left in public lay-bys on the A47 for days at a time, in as many as six sites, and asked why this was allowed. The County Councillor said he had not noticed and would look into it.
To another observation from the chair concerning dogs seen being walked on the village green, Tony Talby said that the signs were getting less visible and that he would take care of getting replacements.

ANY OTHER BUSINESS
From the chair, Councillors Foulgar and Webster were thanked for their attendance.

The next meeting of the Parish Council will be on Monday the 3rd March at 7.30pm, at St. Peter’s church.

County Councillor Colin Foulger; District Councillor Laura Webster
Also one member of the public – Doreen Holman

MINUTES
The minutes of the last meeting, having been posted and circulated were taken as read, approved and signed.

APOLOGIES FOR ABSENCE
Apologies were received from Councillor David Chapman.
MATTERS ARISING
Chairperson Janet Flower had received no further communication from the Partnership magazine.
The street light reported out at the last meeting has been repaired.
With regard to the dog fouling reported by Graeme Johnson at the last meeting, he has not noticed any more and Tony Talby told the Council he has obtained and put up signs at the corner of Church Close and the beginning of the footpath.

PLANNING REPORT
A report was given by Paul Frost, who reported upon work to the garage extension at no.2, Church Road, which is proceeding as expected.

FINANCE
A cheque was signed for £86 for the repair of the street light and Tony Talby reported that £250 had been received from the recycling contractors and £2,750 precept.
This leaves £6,468 in the current account and £13,612 on deposit, a total of £20,080, which is a gratifying amount given the expenses of last year. The audit of the last year’s accounts has been received back with approval. Tony Talby noted that there is not now any cost to the Council for this service. The budget for 2014/15 was presented and the precept of £5,500 for the year approved, although in fact £5,837 had been received for 2013. An email has been received from South Norfolk Council and more information should be available for our next meeting in January.

ANY OTHER BUSINESS
Some damage which was discovered to the tiles on the roof of the bus shelter on the A140, and to a nearby tree, has been taken care of. Following discussions with the foreman of the Dun Cow site Paul Frost replaced tiles and it is now in order. However Paul Frost did report a lot of woodworm in the structure which will have to be monitored. As it was considered that the missing tiles may have been stolen Tony Talby will mention it to the police.
The bank at the side of the footpath between the corner of Church Road and the Dun Cow has become very overgrown and is impinging on the footpath. As it now needs drastic action it was proposed to contract Brian Lincoln to clear it. It will cost £10 an hour but there is no telling at this point how long it will take. A record of the time taken will ne given to the Council. This was approved and will be organised by Tony Talby.
On the matter of the proposed new storage shed, Tony Talby said that he had organised a clearing session to prepare an area for the erection of a 10′ x 12′ shed. He had prepared a drawing which was given to Graeme Johnson who will get a price for consideration. The church would not allow any trees to be removed but has allowed bushes to be cut back. So far £750 has been allowed for this from budget. To a query from Paul Frost about digging on church property it was reiterated that any work was subject to getting a faculty from church authorities.
From the chair, Janet Flower brought to Council’s attention a proposed Edith Cavell walking and cycling route which is due to be discussed at an open forum on Wednesday 13th November. It was suggested that someone might want to represent Swainsthorpe because of the connection of Edith Cavell’s father as rector to the workhouse in this village. Emails will be circulated about it.
A business plan from the Community Charity Trust regarding proposed subsequent works to the church to improve the facility for community functions, to include an extension, work to the north aisle and outside work to improve access. This would normally have been submitted in person by David Chapman, who could not attend this meeting. The Council has not had an opportunity to study the business plan in detail but it was agreed to write to the Charity Trust expressing agreement in principle. Council would also like to see figures broken down into the parts of the development, the north aisle, the extension and the outside works. There was also discussion of the importance of this last phase, with a pathway with a hard surface, to give better access for wheelchairs, pushchairs and for those with limited mobility. These points will be expressed in the letter.
District Councillor Laura Webster updated the meeting on pertinent activity at South Norfolk Council. This included the Wymondham Area Action Plan which is going through procedures, the awarding of the Pub of the Year trophy, and the on-going discussions about increased traffic on the A140 due to developments. On this last point there was more discussion of the Dun Cow reopening, now scheduled for January, and making the entrance and exit to the car park as safe as possible from the A140.
Laura Webster told Council that the South Norfolk Council had won the prestigious Transformation Challenge Award, together with the sum of £500,000, for their innovation in gaining savings from the sharing of services with other bodies.
Janet Flower asked Ms. Webster about the possibility of food waste recycling for our area, which she said may be considered.
Paul Frost asked County Councillor Colin Foulgar about the prohibition of heavy goods vehicles through Church Road. He said signs were being ignored but without actual evidence it is difficult to take action. Janet Flower brought up the problems at the Thickthorn Roundabout. Colin Foulgar admitted this work has been delayed but said that he had met with MP Richard Bacon and was now promised that it would be begun on January 20th, so as not to interfere with Christmas traffic. Janet Flower said even repainting would help but apparently the surface is prone to rub off. Councillor Foulgar said that there were plans to rebuild the whole junction and dual the road right into Norwich.
He also reported that the recent firemen’s dispute had had little effect and that, after all the wrangling, the proposed incinerator for North Norfolk would go ahead. He was also satisfied that a new broom was in place in the education department and there would be improvements.
From the chair, Councillors Foulgar and Webster were thanked for their attendance.
The next meeting of the Parish Council will be on Monday the 6th January at 7.30pm, at St. Peter’s church.

APOLOGIES FOR ABSENCE
From County Councillor Colin Foulger, a new appointee, who could not attend this meeting but would like to be notified in future so that he can attend.

MINUTES
The minutes of the last meeting of the 8th July, having been posted and circulated, were passed, and signed by the chairperson.

MATTERS ARISING
Regarding flower tubs in the village, Janet Flower remarked that the one near David Chapman’s house, which she proposed to attend to last meeting had not been done, but she will make sure is done in future.
David Chapman reported a further delay in completion of the tower project, which is now hoped to be finished by the end of November.
Further to Janet Flower’s speaking to Doreen Holman about her work in the village, it seems that Mrs. Holman has had an accident, and Janet Flower has sent a card from the Parish Council to wish her well.
Tony Talby reported the electrical work in the kitchen has been completed but the street light has still not been attended to despite his speaking to electricians and South Norfolk District Council but he will continue to work on this.
Janet Flower enquired of Graeme Johnson about prices for sheds, but he needed more details, such as whether windows are required. It was agreed these were not and Paul Frost wanted to know about the strength of the floor, bearing in mind our requirements.
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Also, whether it wouldn’t be more economical to consider a single, larger shed which could take both the new community facility equipment and the stuff that is at present in the old shed, which will need replacing soon. However, the constrictions of the available site and practicalities will have to be taken into consideration. David Chapman will have to look at the site. Graeme Johnson will get prices and drawings for three options of sizes and will liaise with Andy Haggith and Tony Talby and a site meeting will be arranged.
Janet Flower reported having sent an email to Mrs. Jean Wilson in response to her request for funds for the Partnership magazine. No reply has yet been forthcoming.
David Chapman updated the committee on the discussion with the vicar about what is allowed in the community facility.
PLANNING REPORT
A report was given by Paul Frost, who reported upon work to the garage extension at no.2, Church Road and on-going work at the Dun Cow. Much of this work seems to be started before planning permission is formally authorised, but otherwise the only possible problems seem to be removal of hedges which increases the traffic noise level experienced in Church Road and the extensive use of floodlighting to the car park and exterior. Graeme Johnson asked about an opening date but there has been no alteration stated to October. Janet Flower expressed surprise at PVC windows being allowed in a listed building.
FINANCE
Tony Talby reported that the grass cutting up to 1st October and subscriptions to the Norfolk Local Councils, of £103.33, and to the Norfolk Rural Community Council, of £20, had all been paid. He also wrote cheques for the Council Direct magazine, for £12 and £710 for the insurance, which were countersigned by the chairperson.
To a suggestion from Tony Talby it was agreed that the usual practice of updating Council on PIG activities be suspended as this is covered in other forums.

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ANY OTHER BUSINESS
Graeme Johnson told councillors that he had been disgusted by the amount of dog fouling he saw while walking the footpaths around the village. This has been brought up several times in the past and options have been considered. David Chapman suggested contacting the responsible official at SNDC re the possibility of signage. Tony Talby pointed out that there are statutes forbidding owners leaving this mess. David Chapman agreed to follow up on signage warning of penalties.
Paul Frost asked about responsibility for trees at the side of footpaths and was told by David Chapman that it was the landowner. Paul Frost said that he had seen a tree that was in a very dangerous condition.
The chairperson wanted to express the thanks of Council to Steven Talby for all the work done in staining all the benches in the village and proposed a token payment of £25 for his efforts. However, considering the amount of work involved, plus watering of various plants, Council decided that £50 was more appropriate, together with a vote of thanks.

The next meeting of the Parish Council will be on Monday the 4th November at 7.30pm, at St. Peter’s church.

The minutes of the last meeting of the 6th May 2013 and the AGM of that date,having been posted and circulated, were passed, and signed by the chairperson.

MATTERS ARISING

David Chapman reported that the church tower project is now due to start on the 1st August and be completed by the end of September, complaining of the unreliability of builders.

Janet Flower advised council on the planting of tubs of plants in the village, including on the A140, as agreed at the last meeting. To a question about a tub close to his house, David Chapman said it had not been planted and was not very visible but agreed to water it if provided. This will be actioned. Thanks were expressed to Janet Flower and to Steven. Janet Flower also reported having spoken to Doreen Holman about the phone booth being included when she takes care of the bus stop.

From the chair Graeme Johnson was welcomed to the Council.

PLANNING REPORT

A report was given by Paul Frost with regard to ongoing work at the Dun Cow.

New planning applications have been received.The old applications were refused by South Norfolk Planning but, after slight adjustments, have been passed. New plans are submitted for bed and breakfast accommodation on the first floor (3 en-suite rooms), with the top floor for manager’s accommodation. Also, an alteration to the south elevation entrance lobby. None of this raises any problems or requires consultations with neighbours.

To a question from Graeme Johnson about proposed opening date in October that was said to be unlikely now.

Janet Flower raised the issue of the land adjoining Briar Lane. Two adjacent plots have been sold – one to Mr. Cruickshank and another for grazing. She mentioned that the second was full of ragwort which should be dealt with. Details are still wanted about proposed usage. Doreen Holman may have more information when she returns from holiday.

FINANCE

Tony Talby reported £18 paid out for the roadside flowers; £42 for paint for the seats; £7 for pegs for the gazebo used at the Christmas event and board paint pens for the signboard in the amount of £20.

Janet Flower said that a request had been received from the Charity Trust for funds for the electrical wiring for kitchen appliances, for which a certified electrician is necessary. She asked the council to consider this request although there was no intention to bail the Trust out on every occasion. Tony Talby explained that the quote had gone up to £1000 because of the special security cable required by regulations. However, due to the fact that this installation might well be temporary if money is raised for the extension to the building, it was decided that heavy-duty domestic quality would be good enough, which would cost about£525. Paul Frost queried what this was for and was told it was necessary for the cooker. He further enquired if this could not be in the form of a loan rather than the Parish Council continuing to give money to the Charity Trust. Tony Talby explained that most of the money had been for the project (conversion of the church for community facility) and that money came in to the Council from sources such as the village fete and the recycling which was earmarked for the project. Paul Frost further asked if this was for the benefit of all of the community, regardless of faith. David Chapman explained that the lease from the church prevented anything which was in conflict with Christian ethics. (Note: a group which had agreed to rent the hall for meetings has been told that they cannot now do so by the vicar on the grounds that their work with crystals is not compatible with church property).

Paul Frost registered an objection to the routine use of Council money for a community facility if it cannot be used by all the community. Tony Talby said that recycling and fete funds could be allocated directly to the Charity Trust but that it is more satisfactory to have them apply as and when needed. Janet Flower asked if this year’s fete money could not be used for this electrical work but Tony Talby explained that it has to be taken into consideration that some of the expenses which used to be the responsibility of the Council have now been taken over by the Charity Trust. Paul Frost asked how much is projected to be raised this year and was told that, as things are, it should about break even. Paul Frost again asked if we should not allocate a set amount every year but Tony Talby expressed a preference for the status quo.

David Chapman, from his position on the Trust, said that we were all in this together and that we were still talking about capital expenses to set up the facility as yet. He expressed disappointment with the matter of the crystal group, which was thought to be non-religious when they were booked. He said everyone feels bad about it and it shouldn’t be one person’s decision. There is a need for clarity aboutwhat can and cannot be accepted so that this does not happen again. He promised this will be discussed at the next Charity meeting and rulings sought. He also mentioned the need for a storage shed.Graeme Johnson asked when this might be wanted but there are still ongoing discussions about what is needed, depending on the success of the proposed youth group which would need storage space and we do not have a faculty yet for the shed. However, said David Chapman, it would be a useful thing to have in any case. Graeme Johnson told the committee that, as he used to be in that line of work, he might be able to get a good price for a shed and Tony Talby gave a size of about 12 ft x 10ft and would welcom a quote on that. David Chapman will discuss this further and follow up.

Tony Talby asked for a vote on the funding for the electrical work and the vote was carried. David Chapman thanked the Council on behalf of the Charity Trust. Tony Talby notedthat a number of people have been unhappy with the vicar’s interpretation which led to the cancellation of the rental of the hall and asked that the feelings of the Parish Council be passed on to the P.C.C. as it will affect the ability to rent out the facility and to make a profit. Janet Flower added her opinion that this should be a committee decision, not one person’s and that it needs to be cleared up. David Chapman will report back.

ANY OTHER BUSINESS

An email has been received from Laura Webster regarding the meeting at South Norfolk Council discussing traffic implications for the village due to the Long Stratton AAP. There are no plans to further restrict the speed limit on the A140. She did report that South Norfolk Council has won a Gold Standard Award and advising us of their show day. Also a letter of thanks has been received on behalf of the P.C.C. From Andy Haggith regarding a donation of £250 to them.

There has also been further communication regarding the possibly of making a financial contribution to the Partnership magazine. Tony Talby insisted that we should at least see their accounts which have not been forthcoming. It was proposed that a letter expressing this should be sent and Glynis Frost will write a draft for approval.

Tony Talby reported an email received from the Environment Department regarding street lighting.

The next meeting of the Parish Council will be on Monday the 2nd September at 7.30pm, at St. Peter’s church.

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