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Detailed Instructions

Once a paper has been accepted for publication in JAIR, you should follow the procedure
outlined below. The final version of your manuscript is due to us *within two months*
of the acceptance date. If you require more than two months, please request an extension
from the editor.

Authors are responsible
for correctly formatting their article. If you wish we can recommend professionals who will
do this for you for a fee.
Here are things to check, *before* you send us your article:

Capitalize section and subsection titles.

Make sure your abstract reads well. It will be used to advertise your paper.

We recommend you use small caps for system names. (In LaTex that's \sc)

Capitalize references to figures and tables, e.g. "In Figure 7..."

It's preferable to cite published papers, rather than tech reports.

Carefully read the section on citations in format.ps. Here are examples of BAD citations:

Do not start a section with a subsection. (E.g., Each section should start with some text,
rather than immediately starting with a subsection.) Similarly, don't start a subsection
with a sub-subsection.

Your paper should be formatted for 8.5 x 11 letter size paper, not A4 (common in Europe).
If you are in Europe and use Latex, use "dvips -t" when you create your PostScript file to
get the right size.

Make any final changes and have your article proofread. For better or worse, we do not
have a copyediting staff. (Note: Authors are notoriously bad proofreaders. Have the paper
proofread by a skilled proofreader -- NOT one of the authors.)

We also encourage you to make use of "online appendices" where appropriate. Online
appendices can contain source code, data, even quicktime demonstrations -- anything that
will make life easier (or more interesting) for your readers and researchers who follow in your
footsteps.

Send the paper to the editor in charge of your article. Also send a copy to jair-ed@isi.edu.

Once the editor approves the paper, he or she will tell you to send a copy of the PDF or PostScript
file to the managing editor, Steven Minton, at jair.production@cse.unsw.edu.au. Our production staff will check it over
quickly, and if the formatting is acceptable, we will let you know the publication date and
the page numbers for your article.

Please print out, fill in, and sign the
JAIR Transfer of Copyright form.
Each author should sign a copy of the form.(If you have trouble printing the PostScript, we can send you an ascii version.)
Email the signed form to jair.production@cse.unsw.edu.au, or mail it to:

The copyright transfer is necessary because it's part of our agreement with AAAI Press.
Once you transfer the copyright, AI Access Foundation grants the rights to publish the
hardcopy version to AAAI Press. But because AI Access Foundation wants to promote
the widest possible distribution of your article, we are happy to grant you back any other
rights you want to the article or the contents. In particular, the electronic version is freely
available for distribution -- that's part of our mission.

If there are online appendices containing source code, please sign the
source code release form
and send it along with the Transfer of Copyright. The release form is intended
to reduce the liability of AI Access Foundation and JAIR's distributors.

Once the managing editor, Steven Minton (jair.production@cse.unsw.edu.au) approves the formatting
and sends you the publication date and page numbers, he will send you instructions for uploading the
information required for publication. Also use the upload form to transmit your final files.
(If you have any problems, e-mail them to jair.production@cse.unsw.edu.au). We would appreciate
it if you use the following naming scheme for your files. Assuming the first author's last name is "Jones" and
the current year is 1999, you should send us:

jones99a.pdf, a PDF version of your paper.

jones99a.ps, a PostScript version of your paper (Note: a PostScript version is optional, but encouraged.)

jones99a.tar, a tar file containing all the source files (latex files, figures, word file, whatever)
which we will archive.

[optional] jones99a-appendix1.txt (or .pdf, .lisp, or .whatever), an online appendix. If there are
two or more, name them jones99a-appendix2.txt and so on.

Note: in the unlikely case that the first author has a previously published a JAIR article earlier in
the year called jones99a, use jones99b this time.

After we receive the final version and release the article, we will post an announcement on
our mailing list.
If you know of any other mailing lists or venues where it would be appropriate to post an announcement
for your paperd, we encourage you to forward our announcement.