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Special Licence for Events

Charging an entry fee or collecting donations where alcohol is being supplied for free

Events include:

Sporting events

Concerts

Farmer’s Markets

Private social gatherings (e.g. birthdays, weddings).

You don’t need a special licence if you are supplying alcohol or guests are bringing their own alcohol, to a private event — as long as the public can’t access the event.

We can’t issue a licence for BYO events.

When to apply

You need to apply for a special licence least 20 working days before your event. If you are planning a large event, apply at least 40 working days before your event.

If you submit your application less than 20 working days before your event, you need to tell us why. The application form will ask you for this information. The District Licensing Committee will decide if your application can be processed. If declined, you will not receive a refund.

Large Events

If you are planning a large events (over 400 people), additional information is required, including a Alcohol Management Plan. Download the guide and template for the plan below.

Planning an Event

How to Apply

Read the checklist on the front page of your application form to make sure you include all the documents we need. You’ll need to let us know:

What type of event you’re having, and the days and hours you are selling alcohol.

The number of people you expect at the event.

How you will promote responsible drinking.

The application form explains how to provide this information.

2. Calculate your fee You need to pay a non-refundable fee with your application. Your fee will be based on the size and number of events you’re planning to have. Use the information on the application form to calculate your fee, or use our Alcohol licence fee calculator (PDF, 70KB).

3. Pay the fee and apply for the licence You can drop off your application at any of our office and pay by cash, cheque, eftpos, or credit card.

If posting your application, include a cheque.

Post to: Masterton District Council PO Box 444 Masterton 5810

We will process your application and contact you with the decision before your event. If there are any issues, we will let you know.

4. Review of your application

These are the points that will be considered and the parties who will review your application:

NZ Police will comment on your suitability to hold a licence.

Regional Public Health, on behalf of a Medical Officer of Health, may check your arrangements for reducing alcohol-related harm. This includes the availability of food and non-alcoholic drinks.

An alcohol licensing inspector will write a report on your application. The inspector will make a recommendation to the District Licensing Committee on whether the licence should be granted.

5. Outcome of your application We will forward your application to the District Licensing Committee who will make the final decision. If your application is approved, we will get your special licence to you.