Always create and update backupsIf your business relies on a ton of documents to operate, you definitely want to have backups of those filesâ¤”and lots of them. Always keep multiple copies of important files, both hard copies and digital copies. Many reputable scanning companies like offer to store both digital and physical records in a secure off-site location. Youâ¤™ll also want to keep some backups in your own home for an added layer of protection.