Set your data free, and never rekey data again!

Use Word's powerful formatting capabilities to create great-looking documents filled with data from external data sources. Import data from databases and spreadsheets (and from XML files if your version of Word is XML-enabled).

Roundtrip your data to Excel

Automatically generate DataField names and values in tab-delimited format for easy copy/paste to Excel. Import the same data to the same document or to any other document as needed.

Super-fast, multi-page, wizard-type DataPrompter dialog box

Organize your DataFields into groups and let DataPrompter automatically display each group on its own wizard-style page in the DataPrompter dialog box, complete with Back and Next buttons for flipping quickly through the pages. Entering data and upating your documents has never been easier.

Time-saving MiniPrompter for last-minute tweaks and final edits.

Discover a problem with your data just before deadline? Solve your problem in a hurry! Don't waste time scrolling through a list or tabbing through a set of values. Instead, simply click on the problem data, then use the new MiniPrompter like a pair of tweezers to instantly change just the data that needs to be changed. Life is good!

Automatic formatting of data

Enter dates, times, numeric values, and text in any format desired and let DataPrompter convert the data to the format you specify. For example, enter the date as 2019-14-7 and let DataPrompter automatically convert it to July 7, 2019 or to any other date format you choose. Completely flexible, so that you can enforce data formats within individual documents or across entire document sets, while preserving as much flexibility as you need.

Contextual help and built-in tutorial system

As you work, get help in each dialog box by clicking the Help button or tutorial link. If you've got a question, the answer is just a click away.

Compatible with Word 2007 through Word 2019 32-bit and 64-bit.

DataPrompter 2019 works with Word 2007 and later, all the way up to Word 2019 32-bit and 64-bit versions.

DataPrompter lets you store your assembly lists in documents, databases, and spreadsheets (and in XML files if your version of Word is XML-enabled).

Faster document assembly

Assembling boilerplate items into a new document is as easy as ever, but now you can edit your assembly lists faster than ever, with fewer clicks than before. Use Shift+Arrow keys to reorganize your assembly lists in seconds!

Twenty new options for controlling program operation

Twenty different options control every aspect of DataPrompting and Document Assembly operations, including the quantity and location of data imported from a database, the ability to update multiple documents with the same data, and the ability to scroll a document while getting prompted for data. Even the width of the DataPrompter dialog box itself can be adjusted if desired. Feedback from more than 19,000 users in 25 countries helped shape DataPrompter's built-in behaviors, but if you don't like a built-in behavor, change it.

Integrated Spellchecker

Easy-to-use conditional DataFields

Switch pronouns from one gender to another, switch the number
and/or tense of verbs, show or hide text based on checkboxes
or other DataFields. Turn phrases on or off automatically.

Format
and content standards

Lock users out from editing your standardized documents but
prompt them for specific data and update the documents without
losing control of format and content.

Assembly Manager

The assembly manager lets you create, modify, and save
lists of boilerplate items for instant assembly into new documents. Lists can be used in their original form or modified as needed before each new document is assembled. Items in a list can be added or deleted or moved up or down in the list as desired.

Intelligent DataField Management

Names of DataPrompter DataFields automatically increment when multiple copies of a boilerplate item are assembled into a new document. Automatic incrementing can be turned off on a DataField-by-DataField basis, if desired.

Intelligent
Page Management

Portrait and landscape pages, columns, section
breaks, and headers and footers are automatically managed. Users can override the automatic settings when desired.

Unlimited Reassembly

Reassemble a document at any time, as often as desired. Add, delete, or change the order of boilerplate
items as needed.

No Content Limitations

Boilerplate items can include anything from individual words or graphics to hundreds of pages of formatted text, graphics, tables, or any other content of your choosing.

Ultimate Document Portability

DataPrompter documents are 100% standard Microsoft Word documents
and can be viewed or edited by anyone with Microsoft Word.
(NOTE: To assemble new documents and get prompted for data,
a user must have a licensed copy of DataPrompter software
installed.)