Move or Copy a Project to Another Teamwork Projects Account

This month we are really happy to announce that you can now copy or move projects between different Teamwork Projects sites.

Note: you need to be a site administrator to copy content between sites.

One of the reasons this was being requested so much was as people added clients to their installation their clients realized the value that Teamwork Projects brought to their company, and they saw the benefit of using a project management app to help run their projects smoothly.

Naturally, the client would love to have the current project in their new account and up until now this wasn’t possible.

There are a few steps that you must do to successfully transfer a project to a new account.

First of all you must link the accounts. Don’t worry this is only a link to the individual user, it doesn’t mean that your accounts will be joined in any other way.

For those of you who don’t already know, a while back we released a feature called Sites. What this enables you to do is to quickly jump between Teamwork.com accounts without have to log out and in each time.

What you do is login to one account, navigate to your image on the top right-hand side, click on My Setails. Go to Account tab and look for the Advanced Options link.

Once you select this you will see the options to link your accounts. If you used the same email address for your other accounts it will display there. If you have used another email account you can enter this here to display your other Teamwork Projects accounts.

Now follow the instructions on screen and link your accounts.

Once you have the accounts linked you are ready to go.

Now click into the correct project you wish to move or copy items from, select project options from the overview page, then pick copy/move this project.

At the top of the light box pick your action and then pick the account to which you wish to move/copy the project to.

You can see you also have the options to pick what elements of the project you wish to move.

As with all our features, we really hope you enjoy as well as find this new feature useful.

I’m experiencing some strange behaviour when trying to copy/move more than one project consecutively; the first works, sometimes even the second, but after a while, the “COPY THIS PROJECT” button at the bottom of the lightbox disappears. Same problem occurs on Chrome, Safari and Firefox (on Mac).

Can you explain the process of selecting the “date offset” days? Mine defaulted to 342 and when copying over the project, it set all of my completed tasks as new tasks and also created entries for all recurring tasks, which shouldn’t be shown until the task before it has been completed.

Also, what is the best way NOT to copy over private or locked messages?

The offset days is the date from when the project was originally created. It brings the whole project forward to todays date. You can edit this or you can use the option to select a date. Once you select a date you wish the project to start you will note the date offset will also be updated. If you do not wish to show the completed tasks then there is an option when copying to not copy them.

There is at the moment no option to select which messages to copy, it is all or nothing.

I was also having some concerns on the completed tasks that are all copied and set as new tasks to our new Teamwork account. Is there any possible way where we can copy the completed ones as completed on the new account?

I believe you sent this into support as well, the answer is you can, this is done from the options section when copying the project. Here you can choose to reopen the tasks and milestones or leave them as completed.

Thanks for getting in touch. Yes you are still able to do this. If you open any project > Overview page > Options menu > from there select Copy/Move – either option will let you select the linked account to copy or move to another Teamwork Projects account. There are a few tabs to work through when copying or moving the project, so I would say maybe test this a few times to ensure you fully understand how the feature works.

I was wondering if you guys can look into linking accounts which then allows those projects from those linked account to be seen on the dashboard and calendar. I own a business but do work for other companies as part of their team. However, would like to be able to see all the projects currently working on in one place.

Thanks for your comment. This isn’t possible right now. The best you can do at the moment is link up the two sites so that you can easily switch between them. We are looking into adding this sometime in the future but we have no ETA as of yet.

This worked great for me! I was about to export a project and import it but I knew that would be messy. Didn’t know this existed but found it via a Google search and within minutes everything was done. Thanks Teamwork!

just tried this – linked accounts ok, but when I go to the project options, copy/move isn’t there. I believe that I’m set-up as an Project Administraor on the project. Any idea why I’m not seeing the copy/move option?

You must be an owner company admin in both accounts to be able to move a project from one account to the other. If you are an owner company admin on both accounts, then can you try logging out and in, and trying again. That should sort everything out. If that fails, please email us here at support@teamwork.com with your site address’s and we’ll investigate the problem further.