If the transaction is less than $3,000, the vendor accepts
credit cards, and the purchase is not equipment use your departmental
credit card. For
transactions that are greater than $3,000, blanket orders, contracts,
maintenance, if vendor requires a purchase order, invoice contains time
and materials, or for departmental tracking purposes you need to fill
out a requisition. ↑top

When will my voucher and invoice be paid?

Provided the voucher and invoice is completed properly and all required
documentation is attached, most Non PO vouchers are processed within
2-3 days of arrival in the Accounts Payable Office. Using a vendor that
is not in our database will cause a delay. Assumed Receipt <$10,000
vouchers are automatically paid on the scheduled due date or cash discount
due date. Capital Equipment and/or >$10,000 vouchers are released
when Accounts Payable receives the signed voucher copy. To verify the
voucher has been paid, navigate to our AP/PO
web page and click on Instructions for using the Web Applications. ↑top

What happens
if the department fails to return a signed Capital Equipment
or > $10,000 Voucher to AP?

Vendor does not get paid. The Voucher becomes delinquent the month
after the scheduled due date and a delinquent e-mail message is sent
to the requester or designee. If no response in 10 days, the voucher
is released and paid. ↑top

Call the vendor to report the problem and request a return authorization
number if returning the item. If this was purchased on a PO, contact
the Purchasing Agent and update them on the order. Finally, when the
voucher e-mail notification is received, contact Accounts Payable to
put the voucher on hold until the problem is resolved. ↑top

How do I tell if my assumed receipt/capital equipment voucher/non-po
voucher and invoice is paid?

To verify the voucher has been paid, navigate to the AP/PO
PeopleSoft page in Self Service. Click on Voucher Report and
enter voucher number. Query will display check number and date paid. ↑top

How
do I check to see if a vendor is setup in the University database?

Navigate to the Purchasing and Payables web page located at the AP-PO
web applications. This will bring you to a listing of available
searches. Go to the vendor search and enter the vendor name without
abbreviations or punctuation. ↑top

Is my check ready for pickup?

Contact our main receptionist desk at 335-0115 and have the contact
person's name, vendor name and amount ready. For faster payments
sign vendor or individual up for ACH
payments. ↑top

I need to have a stop payment placed on a check who do I call?

Contact our main receptionist desk at 335-0115 and have the following
information available:

The check process is usually scheduled for Wednesdays and Fridays.
ACH (electronic transfers) are processed daily in the morning. Exceptions
may occur around the Holidays or in special circumstances. ↑top

If I need a check cut today, is there any way to expedite payment?

In certain circumstances AP can process payment the same day. These
payments need to be reviewed by one of the management team within Accounts
Payable for approval. ↑top

If I've decided to pick up the check rather then having it mailed
to the vendor, who do I need to contact about this?

I received a check back from a vendor stating it was a duplicate
payment, what should I do with the check?

Any checks returned by a vendor to the department should be forwarded
on to Accounts Payable. Accounts Payable will research the check to
ensure that our records agree with the vendors and the appropriate accounts
will be adjusted. ↑top

When filling out a Voucher and Invoice what paperwork do I need
to send in with it?

This would depend on what type of payment you are processing. To view
the different types of vouchers refer to the Requestors Guide on the
web. It gives you complete instructions on how to correctly process
these payments. The Requestors Guide is available through the Procure
to Pay Manual. ↑top

You'll need to review the comment section of the voucher on the web.
The web address for looking up the voucher in the APPO
Portal. ↑top

What do I do if I receive an PO invoice or credit at my department?

You can mail it to Accounts Payable at 202 PCO, making sure that
the purchase order number is listed on the invoice, scan and
email to acntpay@uiowa.edu, or
attach to the PReq (if confirming order). ↑top

Who do I call to make a change to the items or amounts on my purchase
order?