The meeting was called to order. The
minutes of the last meeting of March 19, 2002 were approved
with a minor correction and accepted unanimously.

Report of the State Geographic Information
Coordinator

PCI Imaging Software Training

Shelby Johnson reported that they traveled
to Fairfax, Virginia for training on the satellite imaging
remote sensing software package that will be used in
the office. It is the primary tool that handles all
of the Raster functions on GeoStor in Fayetteville.
He explained there were several things they learned
in the training that will benefit the office and the
board down the road. One of the features this software
provides is a DOQQ Generation component so we would
have the capacity to generate our own DOQQs if
it was ever needed.

USGS State Mapping Workshop

The State Mapping Workshops are workshops
that are held for the different regions of the USGS
as it relates to the National Mapping Division. One
of the things this workshop is designed to do is to
allow the USGS to interact with the State and local
Governments to get feedback, listen to concerns and
suggestions about the mapping program and various activities
that they undertake. Shelby attended the workshop representing
the State of Arkansas and also representing the National
States Geographic Information Council. One of the most
significant things learned was that now under the National
Map Program they are interested in taking advantage
of higher resolution, higher quality local level data
in the national map effort. Another significant thing
learned was the One Hundred Twenty Cities
effort. The list of cities was devised by the National
Imagery and Mapping Agency (NIMA), the mapping arm of
the U.S. Department of Defense. Their role in mapping
has been to find and archive map information about places,
usually on foreign soil, and supply mapping information
to different branches of the Department of Defense for
planning.

Shortly after September 11 the Department
of Defense for the first time in many years looked internally
at the quality of the mapping information inside the
U. S. borders. They tasked NIMA with the role of developing
map data sets for the U. S. that are strategic points.
NIMA recognized that they did not have expertise in
that area so they came to USGS National Mapping Division
and asked USGS to help coordinate local, best-in-class
data for these one hundred twenty cities. The purpose
of this activity is to build best available data sets
that are in the public domain for the use of first responders
in the event of an attack or in response to a disaster
or emergency. One of the things USGS has been doing
is absorbing this high-level data development activity
from within their existing budget. One of the things
they are doing now is recognizing state boards, state
councils, and state coordinators and asking their coordination
and recruiting people to work on ensuring that we pull
together the best local-level data. Initial activity
has centered on contacting Chuck Baclawski and the Pulaski
area GIS and begin to look at some of the high level
data that they have available.

NIMA has built a draft of critical infrastructure
feature types that will be included in this one hundred
twenty cities project. Nationwide, for these one hundred
twenty cities, they are looking for high quality location
data which include things like banking and finance,
government buildings, schools, hospitals, water treatment
facilities, bridges, airports and typical things that
a first responder would need to know. NIMA has placed
four million dollars in funding for this effort and
USGS has placed one million dollars for a total of five
million dollars in the effort to focus on acquiring
best in class data for these one hundred
twenty cities. Best in class data is defined
as most recent and best resolution or best scale.

National Map

Shelby reported that the National Map
activity is moving forward. They just rolled out the
state of Delaware and the state of Utah. We hope to
also get Arkansas involved and on the agenda to be a
national map site. We have in draft form a MOU between
the state and USGS for the national map which effectively
says both the USGS and the state of Arkansas are interested
in working together on the national map.

America View Consortium

An example of a recent graphic utilizing
data through the Arkansas America View method which
utilizes GeoStor, along with a press release was sent
out to all of the members of the Arkansas Press Association.
To our knowledge we dont know of anyone publishing
it. More importantly the press release and the graphics
were sent to the Congressional Delegation in D.C. with
a cover letter that explained that these are the kinds
of products and examples of things that we could do
in Arkansas, if in the future Congress decided to put
dollars in the program to expand the America View program.
We have gotten positive responses from Senator Lincolns
office and Congressman Barrys office. They have
put in letters of request to the chairman of the Interior
Appropriations Committee. After speaking with the person
working on this project in D.C. they do not anticipate
the funding will come through in FY 03. There may be
opportunity for funding in FY 04. .

AR Digital Ortho Program

Shelby passed out an email from Ralph
Storey informing him that as of April 26, 2002 the USGS
has completed the final inspection and acceptance for
the Arkansas NAPP specification photography flown for
the digital orthophotography program.

Arkansas Centerline Street File

Shelby reported that in his absence Learon
lead the Centerline I Team meeting. He announced the
addition of LeAnn Winston to the staff. She will be
assisting with writing activities and will help in getting
us published in different places. Shelby said out of
all the data sets that we have studied in the I Team
Plan, knowing what we know now with the huge shift in
homeland security, the National Map, NIMA and the One
Hundred and Twenty Cities effort we need to get our
centerlines taken care of. This should be the most strategically
important thing we tackle in the next couple of years.

Arkansas School District Boundary
File

Shelby reported the redistricting office
started this project and they have not been able to
get this project pushed along as far as they would like
due to lack of expertise and skill sets. They are going
to actively be working with the GIS Applications Lab
at UALR. Phyllis Smith will be leading this effort.
A couple of people from Phylliss office will be
assisting us in completing the Mosaics of the ADOP data
which will assist them in completing the school district
boundary update from the county mosaics. This accomplishes
the objective of getting the school district boundary
updated which is very much needed.

MIDAmerica GIS Consortium

Suzanne Wiley reported we had excellent
representation. Shelby added we were third in attendance
behind Kansas and Missouri. Arkansas was recognized
as a leader and had more presenters than any other on
the program.

GeoStor

Status of GeoStor Development and
Usage

Shelby reported that the usage has continued
to grow. He stated that the one thing that sets us apart
is the format delivery. Delivery capability of other
states is one or two formats and it is clear after looking
at different software formats that are being downloaded
that there are a number of people who use AutoCAD, MapInfo,
and MicroStation that couldnt get data otherwise.

Shelby announced that GeoStor will be
down May 16 - 20 due to a construction project going
on in Ozark Hall where the system resides.

Board Decisions and Old Business

I-Team Plan Update

Learon reported that the Arkansas Centerline
File Team met and is continuing to move forward. There
has not been anything done to the actual I Team Plan
itself since the last meeting. Discussion followed concerning
the Geodetic I Team recommendations to be included in
the I Team Plan. Bill Bush commented that the ASPS does
not have the authority to set surveying standards. He
suggested they be developed by the land survey office
since they have the legislative authority. Susan will
let Mike Garner know of the changes.

Update on SR22 - Electronic Plat
Filing Project

Suzanne Wiley reported there was meeting
held at UAM to help define the cost of electronic plat
filing. There were several members from the State Surveyors
Office and the State Land Office attending. A document
that the Legislative Committee of the Arkansas Professional
Surveyors Association put together was handed out depicting
what they think should happen and what laws need to
be changed and how the data should be distributed.

ASDI Policies

Suzanne Wiley suggested a meeting date
be set for the ASDI subcommittee.

Report on SDSFIE Efforts

Shelby reported the Arkansas GIS Users
Forum met and gave a rollout on the SDSFIE and got a
lot of people enthused about taking a look at this standard.
A list serve was created and a website developed to
survey people about the SDSFIE. Training is bottle necked
at this time. In order to get a training class locally
on the standard from the Corps of Engineers will cost
$10,000.00. The other alternative would be to attend
classes in Vicksburg. There is an initiative being taken
to get someone from Vicksburg to come here and do a
one morning or afternoon presentation on the standard.

GIS Certification

A new draft has been issued on the certification.
The new draft is based more on experience rather than
credentials.

New Business

Meeting Attendance Requirements

The Governors Policy Directive on
State Boards & Commission Attendance was distributed
to the group. It was decided the directive should be
sent out to all members of the board. A letter will
be sent to the Governors Office when anyone misses
three consecutive meetings and the Governor will likely
reappoint. This is no longer policy but Arkansas Code
Annotated 25-16-804.

Homeland Security

Learon reported that Bud Harper, Director
of the Department of Emergency Management who is also
the head of the Homeland Security efforts in Arkansas,
organized a meeting of all state agency executives.
The State of Arkansas Homeland Security Overview and
Initial Status Report was passed out to the group. Learon
pointed out that GIS was not mentioned during the meeting
or in the report. He did have a small opportunity to
explain what GIS was. He said it did spark some interest
and he had some questions after the meeting concerning
GIS. Learon proposed to the board that a letter/formatted
document be prepared that can be directly inserted into
the initial Homeland Security document to describe the
background and who the board is and what the Geographic
Information Office is and list the strengths and weaknesses.
The Department of Emergency Management will have an
important role in how federal funds are distributed.
Input to the initial document might ensure we would
not miss out on potential funds that might come down
through the Department of Emergency Management. There
was no deadline but Learon indicated it should be done
soon.

GIS Domain For State Strategic Plan

Susan announced that Susanne Wiley is
chairing the Executive CIO Council. Suzanne reported
that Randall Bradford and his staff are putting together
a State IT Plan which identifies eight to ten domains.
Suzanne has written a proposal to include a GIS Technologies
domain in the state plan. The CIO Council, in a meeting
last week, moved to accept this as a part of the state
IT plan. Randall will take it before the Information
Technology Oversight Committee for their input.

Legislative Issues

Shelby said he expected the surveyors
will ask that we be involved in the plat filing activity.
With that in mind he related the board needs to be knowledgeable
about and plan to make a position on it. He also mentioned
the Assessment Coordination Department has thirty one
counties that will start their second cycle of reappraisal
and as a part of that they are asking those counties
to plan for special projects. One of the things they
have listed as a special project is their mapping.

Shelby said they recently had an opportunity
to present an hour presentation on mapping and the use
of GeoStor to these counties. There is a plan to do
a GeoStor workshop for assessors to show them how GeoStor
works and show them what data is in GeoStor that they
might be able to use. Shelby related that this is not
a legislative activity but our law tells us that we
are suppose to develop an implementation cost plan for
statewide.

There was discussion concerning protocol
on how to get legislative issues before the legislature.

May Joint Committee Meeting

Susan announced that the next meeting
of the Joint Committee would be My 14, 2002 at 10:00
a.m. Room 151. Susan and Shelby will attend and give
an update.

Future Meeting Dates

Regular Meeting Times

Tentative date for the next meeting is
June 18 10:00 a.m. to 2:00 p.m.