ARIZONA FIBER ARTS RETREAT 2021 VENDOR APPLICATION

Deadline: October 1, 2020

The Arizona Fiber Arts Retreat (AFAR) will welcome vendors on January 21, 2021, from noon to 6 PM and January 22 and 23, 2021 from 8 AM to 6 PM at the Prescott Resort and Conference Center at 1500 State Route 69, Prescott, Arizona. We had over 200 guests in 2020 and we expect to continue growing.

We appreciate your interest in vending at our 10th annual event. The vendor area is in the corridors adjacent to the classrooms.

FEES

The
booth fee is $50.00 for applications received prior to October 1, 2020 and $75 for applications received after Oct. 1, 2020.

The deadline for all applications is November 1, 2020.

Fees include a space of 18 square feet, a 3 foot, x 6-foot table with tablecloth, a chair, and wifi access.

APPLICATION PROCESS

Fill out and submit the form below.

You will receive
notice of your application status (acceptance or nonacceptance) via email within 10 business days of submission
.

Payment is due with 5 business days of acceptance to reserve your space
. Payment is made on
arizonafiberartsretreat.com
using the Vendor Fee box at the bottom of the Vendor page.

AFAR has the right to accept or reject any applicant at any time.

RULES

AFAR shall:

Provide vendor spaces of approximately 18 square feet with includes a 3-foot x 6-foot table, covered in cloth, a chair, and wifi access.
Vendors may bring their own display tables, racks or shelves as long as they fit within the 18 square feet of space allocated.

Assign vendor spaces and placement.

Provide a room for vendor overnight storage prior to and during the event. The room will be available for vendor storage from:

Wednesday, January 20, starting at noon

Thursday, January 21 until 10 AM and after 6 PM

Friday, January 22 until 7 AM and after 6 PM

Saturday, January 23 until 7 AM.

Vendor shall:

Submit a completed vendor application no later than November 1, 2020.

Ensure their booth is staffed between the retreat hours of:

Noon to 6 PM Thursday

8 AM to 6 PM on Friday and Saturday

Vendors are welcome to extend their booth hours on Thursday, Friday, or Saturday morning or Thursday and Friday evening but are not required to do so.

Be responsible for all applicable licenses and taxes (tribal and state).

The Prescott Resort and Conference Center is run by the Yavapai-Prescott Indian Tribe, which
requires all vendors to purchase a Special Events Tax License.

This is a limited license (good for one to three days) in lieu of Prescott sales tax.

The $50.00 fee covers the cost of a license as well as any sales tax that would normally accrue to the Tribe. You can charge a Tribal sales tax of 2.25% (plus AZ state sales tax) to recover the cost of the Tax License.

To operate a business outside of the Tax License may subject you to fines and penalties.

For more information, See Section D (12) of the Yavapai-Prescott Indian Tribe Law and Order Code Chapter 20 at the end of this document.

Ensure all items are removed from the storage room by 10 AM on Thursday and by 7 AM on both Friday and Saturday.

Ensure equipment necessary to process payments.

Provide additional lighting necessary to best showcase their products.

Provide their own or purchase lunch from AFAR.

APPLICATION

The following must be received with your application:

Completed and signed application, including AFAR's Rules and Release of Liability.

A logo and two or more high-resolution images, 300 px, of your product(s). A high-resolution photo collage is also acceptable (300 px).

Business Information

Your Name
*

First Name Last Name

Business Name
*

Business Address
*

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country

Business Phone Number
*

-
Area Code Phone Number

Business Email
*

example@example.com

Business Website:
*

Your Logo:
*

Browse Files

Minimum 300 pixels
Cancel
of

How long have you been in business?
*

years

You & Your Products

What items do you sell?
*

Yarn Fiber Equipment Finished/Handmade Fabric

Provide at least 2 images of of your product(s):
*

Browse Files

Minimum 300 pixels
Cancel
of

Cost range of items ($):
*

How do you create the products that you sell?
*

How are your products unique?
*

Why do you love what you do?
*

Why do you want to be a vendor at AFAR?
*

Force Majeure

AFAR shall reimburse the $50 vendor fee in case of cancellation due to Acts of God, war, government regulation, riots, disaster, terrorist attacks, strikes, or restrictions dictated by the federal and/or state government because COVID-19 or other crisis makes the event impossible. AFAR shall not be held responsible for reimbursing fees associated with Tribal Special Events Tax License.

Release of Liability

I hereby release and forever discharge and hold harmless AFAR and its successors and assigns from any and all liability, claims, demands, and causes of action, of whatever kind of nature, either in law or equity, which may hereafter arise from my participation with AFAR and/or any project, activity, or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with AFAR.

I understand and acknowledge that this Release discharges AFAR from any liability or claim that I may have against AFAR, with respect to any bodily or other injuries, illness, death, or property damage that may result from my participation. I also understand that AFAR does not assume any responsibility or obligation to provide financial assistance or other assistance, including, but not limited to, medical, health, or disability insurance, in the event of injury, illness, death, or property damage.

By signing below, I agree to adhere to the Rules and Release of Liability.

Name
*

First Name Last Name

Date
*

-
Month
-
Day Year

Date

Signature
*

Section D (12) of the Yavapai-Prescott Indian Tribe Law and Order Code Chapter 20

“A special events license will be required of those selling goods or services on the Reservation for a temporary period of one (1) to three (3) days, per each occurrence, for those not already licensed under this section. A fee of fifty dollars ($50.00) will be charged for this license and must accompany the application. The application and payment must be received at least three (3) days prior to the event. The reporting required under the regular privilege tax license will be waived, and a regular business license and privilege tax license will not be granted for such special events. Automobile and recreational vehicle dealers are excluded from the special events license, and will need to apply for a regular business license and privilege tax license”