2.2. The start page interface

2.2.1. Logging in, logging out

To work with the groupware you have to log in to the server. To be able to do so you need to know the server address, your username and your password. This information is provided by your administrator or host.

How to log in to the server:

Open a web browser.

Enter the server address in the address bar. The login window will be displayed.

Specify whether your credentials are locally saved:

Public or shared machine Use this option when logging in to the server from a public or shared machine.
Your credentials are not saved locally. You can only use one browser window for working with the groupware. You can not re-load the browser window. In order to finish working with the groupware, first log out from the server. Close the browser window. This prevents unauthorized access to your groupware data.

Private machine Only use this option if this machine is used solely by you. Your credentials are saved locally for the current working day. You can use several browser windows for working with the groupware.

Enter your username and your password. Note that they are case-sensitive.

In the upper right part of the start page click the Logout button. The login window is displayed.

You can either close the browser window or log in again.

Warning: Closing a web browser tab without logging out from the server leaves you logged in to the server. If another person enters the server address, they will be automatically logged in with your name and will have full access to your groupware data.

Always log out from the server when you are finished working with the groupware.

Some operating systems optimize the runtime behavior of applications by keeping parts of the application and its data in memory. Under Apple Mac OS X this is indicated by a dot next to the application icon in the dock; under Windows the application icon remains in the task bar. In order to remove the browser from memory and prevent a re-login with the saved login data, close the browser by right-clicking the application icon and then clicking on Close.

Opens the online help, the most recent error messages, and information about the groupware version number.

3

Refresh icon

Click this button to retrieve new objects from the server. Objects are automatically refreshed in frequent intervals regardless of clicking this button. An animated icon on the button displays this process.

4

Logout button

To finish working with the groupware click this button.

2.2.5. The dock

In the general settings
Windows are displayed as you can define whether the windows for creating or editing items are embedded in the dock or displayed as pop-up windows.

When creating a new object or editing an existing object with the setting Embedded windows
, the following happens:

A window opens where you can enter the data for the new object or modify the data of the existing object.

The dock will be visible at the bottom of the groupware. The dock displays a tab for each open window. The parent groupware window has the title Main window.

The following actions are possible with the dock:

You can switch between the open windows by clicking on a tab.

You can close a window by clicking the Cancel icon
on the right side of a tab. This closes the window and the action is cancelled.
Note: You can not close the groupware window from within the dock.

2.2.7.1. The complete folder tree

The complete folder tree shows a folder structure of the groupware objects.

How to select the complete folder tree:

In the title bar activate the
Expert mode checkbox.

At the topmost level the complete folder tree contains the following folders:

Your personal folders for E-Mails, contacts, appointments, and tasks. Other users can not see your personal folders unless you share them with other users. Depending on the folder tree used, the personal folder view varies:

When having set the Classic folder tree, your personal folders are shown below the personal root folder. The personal root folder is named after your user name.

When having set the New folder tree, your personal folders are shown at the same level as the other folders.

The Public folders folder. In this folder all users can create subfolders for saving and sharing data like contacts, appointments, or tasks.

The Shared folders folder. In this folder you can view all the personal folders shared by other users.

The InfoStore folder. There is a personal InfoStore folder for each user. There is also a public InfoStore folder where each user can create subfolders. In an InfoStore folder you can save any documents, links to Internet addresses (bookmarks), and notes.

Team work. In the folder tree you can see the data and information shared by other users with you or all users. In the folder tree you can share your data and information with other users by sharing the respective folders.