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Pre-Calendaring Additional Information Form (Fall 2015)

Undergraduate Student Life advisers request that groups complete the Pre-Calendaring Additional Information Form in order to better assist advisers with negotiating space reservations for student group events taking place during Fall 2015. Remember, Your Pre-Calendaring submission in Virtual EMS must be submitted BEFORE you complete the Pre-Calendaring Additional Information Form.

The form's ranking system allows for you to clearly communicate your priorities to us as we represent your group. We know that you think the time, date, day of the week, and location are all "very important". However, when you step back and consider your request, you may realize that having your event on a certain day of the week is actually more important than having it on a specific date. Likewise, you may decide that any date is fine as long as you can get a specific location during evening hours. Ranking the importance of all of these categories will help guide us as we work to accommodate your needs.

We ask that you submit a Pre-Calendaring Additional Information Form for your group’s major events no later than Thursday, April 16, 2015 by 11:59pm.

If you have any questions regarding the use of this form please contact your adviser for more information.

Contact Information

Group Adviser *

Group Name *

Group Email *

Event #1

Event #1 Type

Competition/Tournament

Conference

Dance Performance*

Debate

Dinner/Gala

Event with Alcohol

Film Screening

Fundraiser

Lecture/Speaker

Meeting

Musical Performance*

Outdoor Gathering

Outdoor Rally/Protest/Speaker

Party

Religious Observance

Theatrical Performance*

Other

*Event #1 Has a rehearsal been requested for this event?

Yes

No

Note: Performances require at least one technical rehearsal.

*Event #1 If rehearsals have been requested, share information about the number of rehearsals and the requested dates/times.

Briefly share information about what this event entails, the purpose it serves and why it is significant to your group. Explain how many years this event has occurred and what success/popularity it has in the Columbia University community.

Event #1: 1st Choice Exact Date

Year

Month

Day

Event #1: 2nd Choice Exact Date

Year

Month

Day

Event #1: 1st Choice Day of the Week

Event #1: 2nd Choice Day of the Week

Event #1: 1st Choice of Time Requested

Hour

:

Minute

am

pm

Event #1: 2nd Choice of Time Requested

Hour

:

Minute

am

pm

Event #1: 1st Choice Location

Enter the name of the specific room in Lerner Hall

Event #1: 2nd Choice Location

Enter the name of the specific room in Lerner Hall

Event #1 Ranking

1-Very Important

2-Important

3-Somewhat Important

4-Flexible

Exact Date Requested

Exact Date Requested - 1-Very Important

Exact Date Requested - 2-Important

Exact Date Requested - 3-Somewhat Important

Exact Date Requested - 4-Flexible

Day of the Week Requested

Day of the Week Requested - 1-Very Important

Day of the Week Requested - 2-Important

Day of the Week Requested - 3-Somewhat Important

Day of the Week Requested - 4-Flexible

Time Requested

Time Requested - 1-Very Important

Time Requested - 2-Important

Time Requested - 3-Somewhat Important

Time Requested - 4-Flexible

Location Requested

Location Requested - 1-Very Important

Location Requested - 2-Important

Location Requested - 3-Somewhat Important

Location Requested - 4-Flexible

Review each category of your event including the exact date requested, the day of the week requested, the time requested and the location requested. Select the level of importance for each category ranking them from “1-Very Important” to “4-Flexible.” Note: Each category must be ranked differently so that only one category will be selected as “1-Very Important”. The more difference you indicate between categories the more likely you are to get your greatest need met. For example, if a particular space is more important than a particular time, ranking the space as “1-Very Important” and the time as “3-Somewhat Important" will communicate your needs and allow us to advocate for you as realistically as possible.

Event #2

Event #2 Type

Competition/Tournament

Conference

Dance Performance*

Debate

Dinner/Gala

Event with Alcohol

Film Screening

Fundraiser

Lecture/Speaker

Meeting

Musical Performance*

Outdoor Gathering

Outdoor Rally/Protest/Speaker

Party

Religious Observance

Theatrical Performance*

Other

*Event #2 Has a rehearsal been requested for this event?

Yes

No

Note: Performances require at least one technical rehearsal.

*Event #2 If rehearsals have been requested, share information about the number of rehearsals and the requested dates/times.

Event #2 Name

Event #2 Audience

Describe your audience (CUID, non-CUID, other colleges, etc) and the expected number of attendees.

Description of Event #2

Briefly share information about what this event is, the purpose it serves and why it is significant to your group. Explain how many years this event has occurred and what success/popularity it has in the Columbia University community.

Event #2: 1st Choice Exact Date

Year

Month

Day

Event #2: 2nd Choice Exact Date

Year

Month

Day

Event #2: 1st Choice Day of the Week

Event #2: 2nd Choice Day of the Week

Event #2: 1st Choice of Time Requested

Hour

:

Minute

am

pm

Event #2: 2nd Choice of Time Requested

Hour

:

Minute

am

pm

Event #2: 1st Choice Location

Enter the name of the specific room in Lerner Hall

EVent #2: 2nd Choice Location

Enter the name of the specific room in Lerner Hall

Event #2 Ranking

1-Very Important

2-Important

3-Somewhat Important

4-Flexible

Exact Date Requested

Exact Date Requested - 1-Very Important

Exact Date Requested - 2-Important

Exact Date Requested - 3-Somewhat Important

Exact Date Requested - 4-Flexible

Day of the Week Requested

Day of the Week Requested - 1-Very Important

Day of the Week Requested - 2-Important

Day of the Week Requested - 3-Somewhat Important

Day of the Week Requested - 4-Flexible

Time Requested

Time Requested - 1-Very Important

Time Requested - 2-Important

Time Requested - 3-Somewhat Important

Time Requested - 4-Flexible

Location Requested

Location Requested - 1-Very Important

Location Requested - 2-Important

Location Requested - 3-Somewhat Important

Location Requested - 4-Flexible

Review each category of your event including the exact date requested, the day of the week requested, the time requested and the location requested. Select the level of importance for each category ranking them from “1-Very Important” to “4-Flexible.” Note: Each category must be ranked differently so that only one category will be selected as “1-Very Important”. The more difference you indicate between categories the more likely you are to get your greatest need met. For example, if a particular space is more important than a particular time, ranking the space as “1-Very Important” and the time as “3-Somewhat Important" will communicate your needs and allow us to advocate for you as realistically as possible.

Event #3

Event #3 Type

Competition/Tournament

Conference

Dance Performance*

Debate

Dinner/Gala

Event with Alcohol

Film Screening

Fundraiser

Lecture/Speaker

Meeting

Musical Performance*

Outdoor Gathering

Outdoor Rally/Protest/Speaker

Party

Religious Observance

Theatrical Performance*

Other

Event #3 Has a rehearsal been requested for this event?

Yes

No

Note: Performances require at least one technical rehearsal.

Event #3 If rehearsals have been requested, share information about the number of rehearsals and the requested dates/times.

Event #3 Name

Event #3 Audience

Describe your audience (CUID, non-CUID, other colleges, etc) and the expected number of attendees.

Description of Event #3

Briefly share information about what this event is, the purpose it serves and why it is significant to your group. Explain how many years this event has occurred and what success/popularity it has in the Columbia University community.

Event #3: 1st Choice Exact Date

Year

Month

Day

Event #3: 2nd Choice Exact Date

Year

Month

Day

Event #3: 1st Choice Day of the Week

Event #3: 2nd Choice Day of the Week

Event #3: 1st Choice of Time Requested

Hour

:

Minute

am

pm

Event #3: 2nd Choice of Time Requested

Hour

:

Minute

am

pm

Event #3: 1st Choice Location

Enter the name of the specific room in Lerner Hall

Event #3: 2nd Choice Location

Enter the name of the specific room in Lerner Hall

Event #3 Ranking

1-Very Important

2-Important

3-Somewhat Important

4-Flexible

Exact Date Requested

Exact Date Requested - 1-Very Important

Exact Date Requested - 2-Important

Exact Date Requested - 3-Somewhat Important

Exact Date Requested - 4-Flexible

Day of the Week Requested

Day of the Week Requested - 1-Very Important

Day of the Week Requested - 2-Important

Day of the Week Requested - 3-Somewhat Important

Day of the Week Requested - 4-Flexible

Time Requested

Time Requested - 1-Very Important

Time Requested - 2-Important

Time Requested - 3-Somewhat Important

Time Requested - 4-Flexible

Location Requested

Location Requested - 1-Very Important

Location Requested - 2-Important

Location Requested - 3-Somewhat Important

Location Requested - 4-Flexible

Review each category of your event including the exact date requested, the day of the week requested, the time requested and the location requested. Select the level of importance for each category ranking them from “1-Very Important” to “4-Flexible.” Note: Each category must be ranked differently so that only one category will be selected as “1-Very Important”. The more difference you indicate between categories the more likely you are to get your greatest need met. For example, if a particular space is more important than a particular time, ranking the space as “1-Very Important” and the time as “3-Somewhat Important" will communicate your needs and allow us to advocate for you as realistically as possible.

Event #4

Event #4 Type

Competition/Tournament

Conference

Dance Performance*

Debate

Dinner/Gala

Event with Alcohol

Film Screening

Fundraiser

Lecture/Speaker

Meeting

Musical Performance*

Outdoor Gathering

Outdoor Rally/Protest/Speaker

Party

Religious Observance

Theatrical Performance*

Other

*Event #4 Has a rehearsal been requested for this event?

Yes

No

Note: Performances require at lest one technical rehearsal.

*Event #4 If rehearsals have been requested, share information about the number of rehearsals and the requested dates/times.

Event # 4 Name

Event #4 Audience

Describe your audience (CUID, non-CUID, other colleges, etc) and the expected number of attendees.

Description of Event #4

Briefly share information about what this event is, the purpose it serves and why it is significant to your group. Explain how many years this event has occurred and what success/popularity it has in the Columbia University community.

Event #4: 1st Choice Exact Date

Year

Month

Day

Event #4: 2nd Choice Exact Date

Year

Month

Day

Event #4: 1st Choice Day of the Week

Event #4: 2nd Choice Day of the Week

Event #4: 1st Choice of Time Requested

Hour

:

Minute

am

pm

Event #4: 2nd Choice of Time Requested

Hour

:

Minute

am

pm

Event #4: 1st Choice Location

Enter the name of the specific room in Lerner Hall.

Event #4: 2nd Choice Location

Enter the name of the specific room in Lerner Hall.

Event #4 Ranking

1-Very Important

2-Important

3-Somewhat Important

4-Flexible

Exact Date Requested

Exact Date Requested - 1-Very Important

Exact Date Requested - 2-Important

Exact Date Requested - 3-Somewhat Important

Exact Date Requested - 4-Flexible

Day of the Week Requested

Day of the Week Requested - 1-Very Important

Day of the Week Requested - 2-Important

Day of the Week Requested - 3-Somewhat Important

Day of the Week Requested - 4-Flexible

Time Requested

Time Requested - 1-Very Important

Time Requested - 2-Important

Time Requested - 3-Somewhat Important

Time Requested - 4-Flexible

Location Requested

Location Requested - 1-Very Important

Location Requested - 2-Important

Location Requested - 3-Somewhat Important

Location Requested - 4-Flexible

Review each category of your event including the exact date requested, the day of the week requested, the time requested and the location requested. Select the level of importance for each category ranking them from “1-Very Important” to “4-Flexible.” Note: Each category must be ranked differently so that only one category will be selected as “1-Very Important”. The more difference you indicate between categories the more likely you are to get your greatest need met. For example, if a particular space is more important than a particular time, ranking the space as “1-Very Important” and the time as “3-Somewhat Important" will communicate your needs and allow us to advocate for you as realistically as possible.

Event #5

Event #5 Type

Competition/Tournament

Conference

Dance Performance*

Debate

Dinner/Gala

Event with Alcohol

Film Screening

Fundraiser

Lecture/Speaker

Meeting

Musical Performance*

Outdoor Gathering

Outdoor Rally/Protest/Speaker

Party

Religious Observance

Theatrical Performance*

Other

Event #5 Has a rehearsal been requested for this event?

Yes

No

Note: Performances require at lest one technical rehearsal.

Event # 5 If rehearsals have been requested, share information about the number of rehearsals and the requested dates/times.

Event # 5 Name

Event #5 Audience

Describe your audience (CUID, non-CUID, other colleges, etc) and the expected number of attendees.

Description of Event #5

Briefly share information about what this event is, the purpose it serves and why it is significant to your group. Explain how many years this event has occurred and what success/popularity it has in the Columbia University community.

Event #5: 1st Choice Exact Date

Year

Month

Day

Event #5: 2nd Choice Exact Date

Year

Month

Day

Event #5: 1st Choice Day of the Week

Event #5: 2nd Choice Day of the Week

Event #5: 1st Choice of Time Requested

Hour

:

Minute

am

pm

Event #5: 2nd Choice of Time Requested

Hour

:

Minute

am

pm

Event #5: 1st Choice Location

Enter the name of the specific room in Lerner Hall.

Event #5: 2nd Choice Location

Enter the name of the specific room in Lerner Hall.

Event #5 Ranking

1-Very Important

2-Important

3-Somewhat Important

4-Flexible

Exact Date Requested

Exact Date Requested - 1-Very Important

Exact Date Requested - 2-Important

Exact Date Requested - 3-Somewhat Important

Exact Date Requested - 4-Flexible

Day of the Week Requested

Day of the Week Requested - 1-Very Important

Day of the Week Requested - 2-Important

Day of the Week Requested - 3-Somewhat Important

Day of the Week Requested - 4-Flexible

Time Requested

Time Requested - 1-Very Important

Time Requested - 2-Important

Time Requested - 3-Somewhat Important

Time Requested - 4-Flexible

Location Requested

Location Requested - 1-Very Important

Location Requested - 2-Important

Location Requested - 3-Somewhat Important

Location Requested - 4-Flexible

Review each category of your event including the exact date requested, the day of the week requested, the time requested and the location requested. Select the level of importance for each category ranking them from “1-Very Important” to “4-Flexible.” Note: Each category must be ranked differently so that only one category will be selected as “1-Very Important”. The more difference you indicate between categories the more likely you are to get your greatest need met. For example, if a particular space is more important than a particular time, ranking the space as “1-Very Important” and the time as “3-Somewhat Important" will communicate your needs and allow us to advocate for you as realistically as possible.