In-line exhibit space will be set with 8′ high back drape, 3′ high side dividers, and a standard two-line 7″x44″ sign indicating company name and booth number. If you are on a corner you can have one side divider removed for open access. Furnishings, carpet, electrical and other services may be purchased for additional fees from service providers.

Two Exhibitor Conference (EXH) Badges per 10 x 10 booth space.

Company listing in the Show Guide

Company Listing on our website

Free flyers for distribution to your customers inviting them to attend the Exhibit Hall for free during specific hours.

Post-event Attendee List in electronic format (up to two weeks after show, unless list has been abused in the past, or payment has not been made. See email guidelines for more information.)

Does my booth fee provide furnishings?

No, the booth fee does not include furniture, electrical, internet, telephone, material handling, freight fees, labor or carpeting. However, you may bring your own furniture or carpeting in if you can carry it without assistance from a hand truck.

What is the difference in the Exhibitor (EXH) and Exhibit Area Only (EAO) Badges?

EXH & EAO: Two EXH badges per 10’x10’ booth space come with your booth purchase. EXH badge holders have access to the Exhibit Hall and technical sessions, while EAO badge holders have access only to the Exhibit Hall. EAO badges are not included with the booth fee; they must be purchased separately.

How do I get badges for employees or contractors who will assemble my booth?

Armbands are required for exhibitors setting up or breaking down booths.

Here’s what you need to know about the Set Up Armband:

Valid only during set up times, Friday at 1 p.m., Saturday – Tuesday at 8 a.m., and again Thursday at noon, Friday at 8 a.m.

Retrieving a Set Up Armband does not require a registration form. Your Set Up crew simply needs to pick up an armband from the kiosk in front of the Exhibit Hall main entrance.

TPS Event badges are required to enter the Exhibit Hall outside of Set Up hours. You can pick up your event badge from the registration counter and use it throughout the Symposia.

What do I need to do to pick up my badge?

A photo I.D. is required for you to claim your badge.

Where do I go to pick up my badge? When can I pick it up?

You may pick up your badge in Exhibit Hall D of the George R. Brown Convention Center during the following hours:

When can I enter the Exhibit Hall? If your badge has an Exhibitor Ribbon (EXH & EAO), you will be allowed in the Exhibit Hall at 8 a.m. each morning. You may remain in the Exhibit Hall when it closes for 30 minutes (between 2 p.m. and 2:30 p.m.) in preparation for Free Pass attendees.

You will be prompted by announcements to leave the Exhibit Hall each day at the closing hour. Your cooperation contributes to the security of the venue and the contents of your booth.

How many badges come with my booth?

Booth Size

Exhibitor (EXH)

Exhibit Area Only (EAO)

10×10

2

Unlimited

10×20

4

Unlimited

10×30

6

Unlimited

10×40 or 20×20

8

Unlimited

20×30

12

Unlimited

20×40

16

Unlimited

30×30

18

Unlimited

20×50

20

Unlimited

20×60 or 30×40

24

Unlimited

EXH: Exhibitor Badges. These badges are included with the booth fee. Once allotment is full, additional badges may be purchased online or onsite. Options are Delegate Full Symposia badge (equal to EXH), EAO (see below).

EAO: Exhibit Area Only. These can be purchased for $150 each through August 23, 2019. After this date, they can be purchased online or onsite for $250 each.

How high can stands be built? Islands can go to a maximum of 20’ with hanging signs no higher than 24’ over the island. In-line stands can reach up to 8’ tall in the back 5’ of the booth space. The height limits are strictly enforced. If the stand is on a perimeter, the booth height for the back 5’ raises to 12’. We do not allow double decker stands.

Do I have to pay for parking? Yes, exhibitors must pay for parking.

Parking is available in the following location and charges are noted on each:

Exhibitor Move-in and Move-out Tips: Exhibitors can drop off equipment behind the George R. Brown Convention Center (GRB). Park in a parking space, then unload. Do not back up to dock area. The Entrance Gate is behind the GRB (Across from Hall B) off of Chartres Street, across from Walker Street. On move-in and move-out days, there is no charge to park behind the GRB Exhibitor Lot (Lot 4). During show days the cost is $10 per day to park in Lot 4, cash only. If the lot is full, exhibitors will have to park in the surrounding areas mentioned above.

May I take photos of another company’s booth or contents? No. We provide a photographer for official TPS photos.

What costs can I expect as a TPS exhibitor?

REQUIRED SERVICES

Insurance

Each exhibiting company is required to insure their exhibit against damages due to accidents at time of delivery, removal, and during the exhibition, as well as injury caused to any member of the public that may be caused by your exhibit. We also recommend that your policy cover shipment of your merchandise to and from the show.

Anyone entering the Exhibit Hall is required to have badge at all times, even during Set Up. While Exhibitor (EXH) badges come with your booth fee, you may want to purchase extra badges for additional personnel to man your booth.

The services below are available through our show Service Providers—they are not included in your booth fee. Please visit Service Providers if you require the services or equipment below:

Audio/Video Equipment

Carpet

Cleaning Services

Electrical Services

Furniture

Internet & Telephone

Material Handling

Security

Shipping

What is the cancellation policy for booth space?Full payment for booth space is due May 15, 2019. If you need to cancel between May 16, 2019 and July 1, 2019 we will refund 50% of your booth fee. If you cancel July 2 or later, a refund will not be granted.