Description

Agency will conduct a MANDATORY pre-Proposal conference for this RFP. Agency has scheduled a pre-Proposal conference on May 31, 2019, at 11:00am, to be held at 7501 NE Avery Street, Newport, Oregon 97365. Attendance is mandatory. The purpose of the conference is to provide additional information regarding this solicitation and to answer any questions Proposers may have. Proposers are cautioned that the official RFP requirements will change only by written addenda issued by Agency.
ODOT is seeking the services of a qualified Consultant to design a new ODOT/ Oregon Department of Forestry ("ODF") Co-location Maintenance Facility located in Newport, Oregon in Lincoln County ("The Project"). Consultant shall provide all necessary planning, design, construction support, post construction support and record drawings services. The Services Consultant shall perform for each phase of the Project are described below. The Project, when completed and constructed in accordance with the intent established by the drawings, specifications, deliverables and other documents prepared by Consultant pursuant to this Contract, shall be structurally sound, and a complete and properly functioning facility suitable for the purposes for which it is intended.
ODOT Region 2 (the "Region"), currently has a maintenance station at Ona Beach located south of Seal Rock, Oregon on HWY 101. ODOT Maintenance Operations are critical to the safety and operating efficiency of the state highway system and this efficiency is threatened by facilities currently located in a Tsunami Inundation Zone and has the potential of being blocked and isolated during a Cascadia Subduction Zone earthquake event in the Lincoln county area. Isolation of the maintenance station would render ODOT incapable of being able to meet their stated mission of public safety and support.
The ODF Toledo Unit is located at 763 NW Forestry Rd. Toledo Oregon. The Toledo Unit is one of three units located within the Oregon Departments of Forestry's West Oregon District. The district provides forest fire detection and suppression on approximately 1.1 million acres of forestland, which includes private, state and federal lands. In addition to the Wildland Fire Program, the West Oregon District also provides environmental protection on commercial forestlands through the administration of the Oregon Forest Practices Act, and administers assistance programs to private forest landowners through the Stewardship Forestry Program. The current ODF facilities that were built in the late 1930's and early 1940's are obsolete and have exceeded their useful life. The unit was originally constructed on sloped ground that is considered unstable due to geological/seismic risks making the site inappropriate for future programming requirements due to the unstable soils. The Toledo Unit has 5 permanent and 8 seaso
nal employees.
ODOT and ODF have concluded that the best approach for relocation of the respective Agencies is to co-locate onto a single large site that will support administrative offices, maintenance crews, maintenance facilities and storage of highway maintenance and fire-fighting equipment. The proposed site is central to each agency's area of operations, is out of the inundation zone, and will also support ODOT storage of seismic resiliency kits in support of emergency repairs due to a seismic event.

Contact

Contact Eric Spond at 1 (503) 986-2605

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