Shipping InformationPackaging Requirements: Ship your DVD in a bubble-pack envelope. Do not use a fiber pack. The festival is not responsible for damage to tapes incurred in shipping.

Cost &amp; Labeling: All shipping costs to and from Virginia must be paid for by the sender.

We cannot confirm receipt of packages by telephone.

International Entries: All entries from outside the US should be sent via Air Mail, Fed Ex and UPS or by parcel post.

Return of Entries: Submission preview tapes WILL NOT be returned.

Eligibility Requirements•Films must have been completed after February 2009.•Submission DVD’s completed submission form, and submission fees must be postmarked by Early Deadline October 01, 2012, Regular Deadline October –November 02, 2012, late deadline December 01, 2012 and received no later than Extended Deadline January 01, 2013.•World and US Premieres are not required.•All films and videos in a language other than English must be subtitled in English for Festival presentation.•Filmmakers must deliver final format (as indicated) for festival screening No exceptions will be permitted.Festival AwardsAll features, shorts and music videos are eligible for all awards and prizes will be given at the Gala and Award Ceremony.

JudgingAll submitted entries are reviewed by festival organizers/panel judges and evaluated according to content, form, and technical aspects.

Panel members and the festival director will determine the finalist for screening at the festival. Entrants will be notified by email as to the status of the entry.

Filmmakers, curators, educators and critics will select festival awards recipients from the finalist screened during the festival.

Judges reserve the right not to select a winner in any given category.

ALL DECISION BY OUR JUDGES ARE FINAL

Any taxes as a result of prizes are the complete responsibility of the people/persons that submit the films.

To submit a film you must hold or share copyright of the film and its contents including music.

Terms and ConditionsBy submitting your application, you grant The Hot Media International Film &amp; Music Festival the right to utilize an excerpt from any film, music videos submitted and accepted for exhibition at the Festival for promotional purposes.

The individual or corporation submitting the film herby warrants that it is authorized to commit the film for screening, and understands and accepts these requirements and regulations.

The undersigned shall indemnify and hold harmless The Hot Media International Film &amp; Music Festival from and against any and all claims, liabilities, losses, damages, and expenses (including but not limited to attorney’s fees, and cost of the Court) which may be incurred by reason of any claim involving copyright, trademark, credits, publicity, screening, and loss of or damage to the screening videos entered.