Orangutan Appeal UK requires an experienced administrator to play a central role in supporting the work of the charity. Working closely with the chairperson and project managers the post holder will develop our programme of fundraising from charitable trusts and foundations.

The ideal candidate will need to have exceptional report writing skills to communicate the activities and achievements of the charity to our funders and supporters. Additionally, skills in communication and relationship-building are essential.

The main role involves the research, preparation and development of compelling project proposals and funding applications. Accurate record keeping and management of the grants database is paramount, to ensure that funders receive project updates and reports as required.

A significant proportion of the role includes undertaking a wide range of administrative duties and the supervision of 2-3 members of staff. The ideal candidate will need to have effective time-management skills and be flexible in their approach.

Duties and responsibilities

Coordinate all of the Appeal’s grant applications

Supervising the charity administrators in their daily roles; including answering questions and supporting them if they need guidance or help

Taking meeting minutes for the manager including conference and Skype calls

Provide support and motivation to the office employees

Organize and set conditions in the office to make sure it is a suitable and productive environment

Monitor work flow and performance and report back to management any issues

Develop and maintain relationships with Trusts and Foundations in line with funding targets

General administration tasks include:-

Input adoptions, donations and supporter information into the Appeal’s database

Assist the Manager as required

Use of the PayPoint online payment system to process merchandise, adoption and donation payments

Weekly audit of PayPoint payment system against orders received

Appeal fundraising activities and their preparation

Collate and produce databases and spreadsheets

Submit full reports to the Manager and Chairperson

Adhere to the procedures relating to the proper use and care of equipment and materials to include general housekeeping of office and office equipment

Carry out instructions from management for issues arising, and when agreed implement actions in accordance with administrative policies and procedures

Respond professionally to queries by email or telephone from Appeal supporters and suppliers

Adhere to stated policies and procedures relating to health and safety