Requesting a New Website

Notes:

Use this procedure to request new websites, Web-based forms and applications that are for a college or college-affiliated site, or for changes to an existing college or college-affiliated site that are beyond the scope of normal maintenance.

Complete this procedure before any design or development work is done. This will ensure that the work is authorized, the appropriate people are informed and that the necessary planning and analysis take place.

Use this procedure even when the work will be done by an outside vendor.

Requester (person making the request may or may not be the site steward)

Make sure that authorization has been given for the website's subject or task. For example, the Office of Academic Affairs must approve a new residency before requesting a website.

Make sure that what is requested does not already exist in some form in the college Web presence. If you are not able to determine this on your own, submit and incident ticket via the Service Desk: www.esc.edu/service-desk/.

If something already exists but changes seem needed, contact the steward of the existing version to discuss the proposed changes. If you do not know who the steward is, contact the web content team via the Service Desk for assistance. (Go to step 4.)

OR

For a new website, identify an appropriate steward for the new website and get that person's agreement to be the steward. (Go to step 7.)

Site Steward for an Existing Website

Discuss the proposed changes with the requester. Consult with other stakeholders as needed.

Decide on what action to take with the proposed changes and inform the requester of your decision.

Authorize the site administrator to make accepted changes that are within the scope of normal maintenance.

Consult with the requester, OCGR, OAA, ITS and any other appropriate people about what will be needed for the new website. Use the website planning sheet for guidance on what to consider. If an exception to the college's Web standards and practices seems needed, get authorization from OCGR.

Note: Answer as many of the questions on the planning worksheet as you can. Skip any questions that you cannot answer; they can be completed later.