Museum Management • The American Association of Museums (AAM): a series of standards and best practices that help guide the management of museums. • Many small, local museums lack this guidance since accreditation with AAM requires a museum to operate on an annual budget of at least $25, 000. • “Administration of the organization requires skill in conflict management, interpersonal relations, budget management and monitoring, and staff supervision and evaluation. Managers must also set legal and ethical standards and maintain involvement in the museum profession, ” museum professionals Hugh H. Genoways and Lynne M. Ireland. Free Powerpoint Templates Page 6

Museum Management Body • a Board of Trustees serving at the top, • Director – next in command works with the Board to establish and fulfill the museum’s mission statement and to ensure that the museum is accountable to the public. • Curator – research the collection and most often write the text labels for exhibitions. In larger institutions, there may be a curator assigned to each collection of objects the museum holds. Ex: Curator of Modern Art, Curator of Natural History, Curator of History, etc. • Collections Management/Registrar – responsible for the care and maintenance of all objects in the museum’s collection, tracks movement of objects in and out of the museum on loan or on exhibition, records information about objects in databases-such as an object's provenance. • Public Programmer/Educator – creates programs for the public and designs interactives for exhibitions. This position also oversees volunteers and docents at the museum. Depending on the institution, educators may also research the collections and write text for exhibitions. • Exhibition Designer – designs Free Powerpoint Templates Page 7

Museum Planning Software-2 • • • • Office Firefox – Free, Web Browser Daylite – Customer Relationship Management, I have tried others keep coming back Palm Desktop – Free, Contact Database itunes – Listening to music while I work Skype – International calling and chat XStream. Ripper – Free, Use to record my favorite Internet radio programs Apple Mail – Email Quickbooks – Use for accounting Parallels – Use so I can run Microsoft Project on a Mac Plaxo – Free, Use to remember birthdays Whatsize – Gives you an idea of how your hard drive is being used Super Dupper! – Great program makes a copy of your hard drive as a back up Backblaze – Online back up of all files Disk Inventory – Free, A visual of your hard drive use Free Powerpoint Templates Page 17

Gantt Project • • a Pert Chart or a Gantt Chart Gantt Project a free and open source project management software, similar to Microsoft Project with one big advantage (besides being free) that it is cross platform working on Windows, Linux and Mac. OS. Free Powerpoint Templates Page 18

Project Management System @ the IMA • Athena, a Project Management System created by the IMA back in late 2007. Free Powerpoint Templates Page 22

A view of a user dashboard • Each user has a customizable dashboard with a personalized view into their projects and activity – an average user with 27 projects. Some users have more than 100! The project order is customizable so you have quick access to your most frequent projects. Free Powerpoint Templates Page 23

A peek inside a project • Each project can enable and disable features such as file sharing, an image gallery, tasks, etc. You can also see recent activity on just the project you are viewing. Free Powerpoint Templates Page 24

Engaging users in the system and promoting fast adoption • A built in gaming module. Users earn a small amount of points for every action they perform in Athena. As users earn more points they unlock new features. The features include themes and helpful widgets for their dashboard (e. g. a todo list). Additionally, users are assigned a certain rank based on their points. Users must work hard to be promoted from “Newbie” to “Tom Brady” to “Intern” and so on. Free Powerpoint Templates Page 25

A ranking dashboard widget • Additional motivation is given by a ranking dashboard widget. Users can see other users right around them and track how to they move relative to others. Free Powerpoint Templates Page 26

Statistics monitoring • Any staff member can invite any e-mail address to a project. That external user gets their own dashboard and rank. In just 18 months over 11, 000 files weighing in at 22 GB of office documents have been accumulated. All these documents are indexed and their contents are searchable, so they are actually very easy to locate. Free Powerpoint Templates Page 27

Transparency in Museum Project • Projectmates Construction Management Software by Systemates, www. projectmates. com, Dallas, Texas. • The Web-based project-management software is designed to simplify processes specific to construction, including task and change management in real time, invoicing, and progress reports, among others. • By adopting a tool capable of automating manual processes such as budget tracking, the team hopes to reduce its risk of error. Plus, by adding the ability to communicate among team members, the project will benefit from the increased transparency in its workflow. • Project-management software solutions keep the data flowing and all invested parties informed. Increased collaboration, access, and control can help build a good foundation on projects like Kentucky’s Speed Art Museum. Free Powerpoint Templates Page 28

Conclusions • Museums – – – – basing on a public mission having a scope of functions having a more complex impact viewed as more complicated enterprises involving different-term events having to be accountable to the public applying PM methods from other creative and ‘non-creative’ industries using a scope of project management methods and tools using various PM software programmes Free Powerpoint Templates Page 29