1) Maggie and Yoshi welcomed the group to Dana Library.

Introductions
were made among those who previously knew each other only through
videoconferencing.

2) Videoconferencing, Go To Meeting

The group discussed initial experiences using BookRoom and
videoconferencing equipment for functional group meetings:

The seating arrangement in Room 010 at Kilmer works well because all
participants face the camera. Having a group member (not the meeting
facilitator) operate the controls and zoom the camera in on person
speaking is helpful.

Katie noted that Camden staff are getting more comfortable with
videoconferencing and contributing to discussions.

Coordinators are running into conflicts for meeting time as there’s
more demand for the equipment, and Room 010 at Kilmer is also used for
classes.

A reminder to book portable equipment needed for some rooms (Pane), it
may be already booked elsewhere.

Reminder to not use the "Other" option and write in a room in BookRoom,
which results in double booking. If a room is not available to select,
it means it's already booked.

If Camden is booked up, double-check with Katie because sometimes
librarians decide to travel to meetings and a room is free.

Our goal is to become independent users of videoconferencing equipment,
at both ends. We need standard, basic instructions for equipment at each
site, which Judy and Marilyn are working on.

Judy shared the description of a CILC (Center for Interactive Learning
and Collaboration) workshop, "Not Another Meeting!": Using
Videoconferencing To Make Your Meetings Work, that Marilyn Wilt is
investigating and looks promising. Marilyn also discovered a short
program produced by University of Washington TV called the Video
Conference Zone, which you can view at your PC with Windows Media Player
for a humorous (and familiar) look at videoconferencing pitfalls:
http://uwtvproduction.org/convergence.html

One GoToMeeting demo has been held and staff reported the software might
be good for small groups to work on documentation together online, or
for training, but it is not conducive to larger group meetings. A second
demo is scheduled later this month.

3) GL3.0, and other Systems issues

GL3.0

GL3.0 is a major new release; with it we can use the enhanced J Client.
GL3.0 will be loaded in the test system the first week of November and
in production during Spring Break. The J Client will be introduced
later, probably during the summer. Release Notes for GL3.0 will be
posted on the Staff Resources pages by Friday. Chris reviewed some of
the major changes for circulation:

An all-encompassing Notice consolidates notices in one email. (Jeff
suggested we use for term loan notices only).

There is an option to store charge history.

A "pick up by" date can be inserted in notices.

A final bill before collections is available.

Barcode validation on check digits (how will this work with smart
barcodes? PALCI barcodes?)

There's an option to remove display of previous ID in Notes.

Our equipment meets GL3.0 requirements. The University is still planning
to introduce new student IDs in February.

Sirsi web forums and listservs

A list of Sirsi web enhancement forums, discussion forums, and list
servs was distributed. Functional group coordinators, and other
functional group members, were encouraged to join appropriate forums and
lists. Coordinators were asked to send the list back to Chris with names
indicated; he will issue passwords and sign people up. The web forums
require you to login on the Sirsi site under "Clients," and the
discussion lists come directly in email. In future, group coordinators
will vote on enhancements in their areas for Rutgers, and also post our
enhancements requests, after discussion and vetting at ASC. Darryl is
looking for a listserv that discusses scanning/imaging services issues.

Available Reports running time

Chris would like to create pockets of time when people with reports
training can run reports without asking Systems for time. To do this we
need to adjust the time that Request reports are run. We agreed all
libraries' request reports would run 2 times each day, at 8 a.m. and 12
p.m. Chris will announce available reports running time when they are
ready, most likely Tue, Wed., and Thurs. from 2-6. If this works for
everyone, Systems will explore opening a morning time period, possibly
from 9-11:45 a.m.

A reminder that when you call Systems with a patron address issue that
requires investigation and checking the log, please ask for Bob, Tracey,
or Chris (not Chad).

4) Functional Group Reports

Collection Management: Judy reported for Andy the completion of "El
Tiempo" transfer from Douglass to Annex, and periodicals from Music to
Douglass. Preparations are ongoing to transfer volumes from Physics,
Math, and Chemistry to the Annex. Periodicals at Douglass will be
transferred to the West Room in November, the first phase of the
Douglass shift.

Billing: The group has been busy and successfully place over 600
academic holds (on spring registration) in less than a week.

Facilities & Security: First choice for new name is "team," and second
is "working group." Almost done with their purpose statement. Working on
a food & drink policy proposal. Douglass' campus security officer will
conduct 2 security workshops in NB for students assistants, Oct. 19th
and 20th. Jan suggested videotaping one, to share at other sites and
Penny will investigate. Teresa Macklin and Ann Watkins are new members.

Circulation: Had their first videoconference meeting. Working on name &
purpose statement, name tags, customer service training, and studying
documentation on RUL and NBL websites.

RDS: Nita described the very successful materials delivery training
session, with over 50 attendees. The group will be working on new name &
purpose.

Student Assistants: Did not hold a September meeting, will be discussing
name and purpose but already decided to use "Student Coordinators" in
name. Group orientation sessions for students in NB were well attended;
a few sessions will be scheduled later in the semester next year.
Monitoring the University's Sakai trial and anticipating a courseware
decision in 2006, which may impact the SA WebCT courses and require
transfer of pages. Colleagues acknowledged the helpful SA packets,
including new deposit account and emergency information added this year.
Rose will send a copy to Dana staff.

Reserves: Discussing purpose and new name; first choice of name is RUL
Reserve Group. No meeting in September but the group has been working by
email and with Reports—removing temporary records and proactively
sending assignments directly to staff. Chris agreed reserve staff can
place copy level holds in WorkFlows, in order to specify particular
volumes in multi-volume sets.

5) Announcements and Information Sharing

Judy called attention to the Knowledge Initiative flier from the State
Library and that night and weekend access staff may get questions to
refer to Reference. The Primary Borrower’s Chart has been revised with a
new entry for Camden UMD School of Public Health students.

Chang has become a media pickup site. Dean is training six new 1st year
students. Adam Wolfson is new staff member at Chang. Circulation and use
of the library is up due to influx of students coming in after classes
from the temporary classroom building next to Foran Hall.

New "How to locate a book in the Alexander Library" guide that Rob
Krack worked on was distributed and is already in use. Meghan Lord is
new LA2 at Alex, transferring from SERC. Jeff reports Alex’s roof is
leaking, in usual spots.

Rose and others reported more students putting their RUconnection
cards, instead of copicards, into the photocopiers. Darryl will improve
the signage.

Rebecca Luo starts Oct. 24th as new Borrowing Coordinator in ILL. Glenn
reported that RUL was a net lender for ILL in September. Also, we
received more ILL requests in Sept. 05 than in Sept. 04, while the
number of requests received for items available at RUL or through PALCI
decreased, indicating that removing the ILL button from within IRIS is
having its desired effect.

Michele and others are interviewing for vacant LA2 position at LSM.
1,109 items have been weeded, and wedding is ongoing again. LSM will
receive a new PC and scanner. Minor shift on the 3rd floor. Since Meghan
Lord transferred to Alex, Dave Warner has been working at SERC in the
mornings.

Imaging Services has a new color scanner, see news article on the RUL
website. Copies are $.60. Pricing has changed for scanning and is now
$.25 per page for sheetfed scans. Requests for changes to FTP
permissions (for reserves) should go through Darryl to Dave Hoover.
Imaging Services will probably limit the sale of flash drives in NB to
the Alex office.

Camden has finished inventorying the Ps, moving on to L, M, Ns. A
banned book display generated student interest and requests for books.
And there's a special exhibit of historic postcards of Camden in the
library.

Douglass staff will be working on a major shift. Student assistants are
wearing nametags.