Concern Worldwide NGO Finance Officer Job

October 7, 2016

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Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Applications are invited from suitably qualified Kenyan nationals for the following position:

Job Title: Officer – Finance

Reports to: Manager – Finance

Direct Reports: None

Liaises with:

Internally – Programmes and Programmes Support Unit

Externally – Bank, suppliers, Government Agencies, Auditors etc.

Job Location: Nairobi

Contract Details:

Fixed Term Contract – Six (6) months with possibility of extension subject to availability of funds and performance

Monthly Starting Salary: Kes 96,308

Group Medical Cover (1 Principal)

Group Life Insurance Cover

WIBA Plus Insurance Cover

Paid Annual Leave

Job Summary: The incumbent will ensure that cash and bank transactions are made in a timely and compliant manner, supporting documentation will be checked for completeness, ensuring adequate authorization and coding prior to the issuing of the payments.

All payments will be recorded in cashbooks and bankbooks on a regular basis and supporting paperwork will be filed following Concern procedures.

Main Duties & Responsibilities:

Petty Cash

Issuing of cash in line with Concerns procedures & policies.

Filing all associated paperwork associated with such transactions.

Recording all transactions on an excel cashbook on a daily basis.

Ensure floats are cleared promptly

Ensuring the cashbox is stored securely during cash hours.

Ensuring cash is available in various suitable denominations.

Preparation of weekly cash counts for each currency at week-end reconciling cash balances to cashbook balances – ensuring all codes are fully input.

Preparation of month-end cash counts for each currency and reconciling cash balances to cashbook balances and system balance.

Mpesa Payments

Receiving request for payments by m-pesa (all other payments that do not fall under cash or bank payments).

Ensuring all invoices/payment requests (properly backed up) are paid within 7 days of being received in finance department.

Ensuring there is enough money as per costed work plan as when needed.

Bank Payment Processing

Receiving backed up invoices from Logistics/admin/Field locations.

Reconciliation of supplier statements with Concern records and addressing any noted variances.

Forwarding well backed up invoices to management for approval.

Proper tracking of all invoices in various stages of processing.

Preparation of cheques/on-line in line with Concerns policies.

Ensuring all invoices/payment requests (properly backed up) are paid within 7 days of being received in finance department.

Tracking of withholding tax, withholding VAT and salary taxes and insuring payments are made in good time, and in the correct amount(s).

Recording all transactions on an excel cashbook on a daily basis.

Cash & Bank

Recording all transactions on an excel cashbook on a daily basis, ensuring coding ensuring all codes are correct, descriptions are appropriate and exchange rates are correct and in line with procedures for review by the Finance Officer.

Checking and signing off on daily bank statements to ensure all debits and credits are in line with actual bank receipts and payments

Ensuring cheques/cheque books are stored safely and securely while in your possession.

Ensuring new cheque books are ordered in good time

Filing all associated paperwork associated with all Nairobi cash/bank receipts or payments.

Cash Flow

Daily tracking of recorded bank balances to ensure bank balances does not go below the set thresholds.

Follow up with the banks in case of delayed crediting of funds into Concern’s bank accounts.

Ensuring conversions from USD to Kshs are done in good time and the rate is obtained from at least 2 bidding banks with which we have a currency conversion arrangement.

Other Duties

The finance officer may be asked to cover the functions a finance officer in his/her absence or assisting in the completion of specific other tasks during periods of heavy workload.

Assist in the internal or external audit process.

Responding to Emergencies:

Participate and contribute as necessary towards Concern’s Emergency response as and when necessary

Comply with Concern’s health, safety and security guidelines during emergencies

Programme Participant Protection Policy

To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.

Job Specification:

A degree in Commerce, Finance, Accounting or related field

CPA (K) or ACCA professional certification

At least two (2) years’ experience working in busy finance or accounts in an international NGO that works with and through partners is preferred. Experience in audit is an added advantage.

Proficient in computer software applications including at least one accounting/financial software, preferably Microsoft Great Plains (MGP), Word and Excel

Strong professional ethics in accounting/finance, confidentiality, integrity, accountability and attention to detail

Strong communication, interpersonal, organization and planning skills

Fluent in both spoken and written English and Kiswahili. Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time.

How to Apply

Interested candidates, who meet the above requirements, should send a CV and Cover Letter to [email protected] with the title of the email as ‘Officer Finance’ by 14th October 2016.

Each application should include at least three (3) referees who can validate technical expertise.
Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview.

Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them.

In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Po;licy and Concern Code of Conduct as an appendix to their contract of employment.

By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.

Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.