Quick reference

Adding Custom Fields

When to use

To learn how to add custom fields to a Trello board. To understand the different types of custom fields that can be added.

Instructions

Power-ups give your boards additional features and integrations with other applications. Boards belonging to free users can turn on one Power-up at a time while boards belonging to business class users can have unlimited power-ups.

Enabling Power-Ups

Enable power-ups by selecting Power-Ups from the board menu. Then select Enable or Disable to activate or deactivate the power-ups you would like to use. NOTE: You have to be a member of that board's team to enable power-ups.

Creating a Custom Field

Select the gear icon next to the power-up or the button Custom Fields inside a card to add a new field.

Name is the name of the custom field. A field name can be up to 25 characters in length.

Type will specify the type of input that can be entered for the custom field. This can be set to Text, Number, Checkbox, Date, or Dropdown List. If you select Dropdown List, you will have the option to enter the choices for that dropdown.

Using a Custom Field

Once you have set up one or more custom fields, you can enter values for those fields by selecting the Custom Fields button inside the card.

00:05Trello gives us so many different ways in which we can add information to a card.

00:10Whether it's colored labels, or text based labels.

00:13Whether we want to add check lists and due dates, attachments, add members and

00:18comments.

00:19There's a variety of things in which we can add to each Trello card.

00:23But what if you'd like to add something very specific?

00:26What if you would like to add a custom field?

00:30Well, there's a power-up for that.

00:33By enabling the custom fields power-up,

00:36you can add a variety of custom options to each of your Trello cards.

00:42Let's select this gear icon, so we can edit our power-up settings.

00:48So, when you first enable the custom field settings,

00:51you will have no custom fields at all.

00:54So, let's start by adding a custom field.

00:58We can first start by naming the field, and

01:01in this case I want to add an approved check box.

01:05Let's say, I am working with a process, and

01:08I want a check box that will show if that card has been approved, or not.

01:14Now, below we have a few different ways that we can add a custom field.

01:18It can be a text field, it can be a number field.

01:22It can be a check box, that's what we're gonna use in my example.

01:25But you can also add a date field, or even a drop down list with multiple options.

01:32So, in this case I'm gonna select the check box field.

01:36Now, the last choice that we're given here as if we want to show

01:41this custom field on the front of the card.

01:44Now, by default this will be unchecked.

01:47And that means, that we won't see an icon,

01:50we won't see any additional information on the front of the card.

01:54But, because I find it quite useful,

01:57I'm going to select this check box and select Save.

02:02Now, this brings us back to the Custom Fields Settings area.

02:06And here you can see the custom field in which I've added.

02:10Now, I can either continue to add additional custom fields, or

02:14I can always come back and edit this field, as well.

02:18The last choice that we have on this menu is the actual button name.

02:23By default this button will be labeled, Custom Fields.

02:27But I can always change this in the future if I wish.

02:30In this example, I'm going to leave it as custom fields.

02:34So, let's close up this menu and let's open up a card.

02:39Here, under the Power-Ups section, you can see our Custom Fields button.

02:45And, remember, you can always change this label if you wish.

02:48And by selecting this button we will get a list of all of our custom fields.

02:54In my example, I've only added one.

02:57So, I'm going to select approved.

02:59I'm going to say, that I have approved this card and hit Save.

03:03And you will also notice that this custom field appears near the top of the card.

03:08In fact, it makes it very easy for me to toggle this check box on and off.

03:13By just selecting the link I can toggle it from yes to no.

03:19And when I close the card and when it has been approved,

03:22you can see that I even see that text on the front of the card.

03:26That can be very helpful.

03:27Very useful to me, if I want to take a glance and

03:30see which of my cards have been approved.

03:34So, within your Power-Up menu, you can experiment with different custom fields.