ePEP

Control and access to education plans at your fingertips

Our ePEP improves the quality and efficiency of Personal Education Plans (PEP), whilst making the process of completion more streamlined and user friendly. Produced in a standardised format, the ePEP also allows personalisation to meet bespoke requirements.

This level of flexibility enables us to build an PEP document to meet the requirements of all ages, including both Pre-school and Post 16. In addition, it is possible to limit certain fields within an PEP to specific year groups, for example; asking about post 16 destination planning or careers interviews etc.

With individual sections for health, SEN, pupil premium, attainment results and future needs and intervention, it allows access to a wide array of data and produces a number of different reports that are vital to monitoring a child’s progress whilst in care.

Authorities, Virtual Schools, social workers and designated Looked After Children teachers also have the ability to access the ePEP 24/7, meaning that certain forms/fields can be completed prior to a meeting taking place. This again means that more time can be allocated to the things that are necessary during the actual meeting. Once ePEPs are completed they will be kept within the child’s document section within our secure extranet system meaning that all parties can reflect back on previous ePEP meetings with ease without having to find paper copies of the document. Furthermore, information within certain sections of the ePEP will be retained in subsequent PEPs, e.g. previous school history, so that as the child progresses through education their ePEP documentation will too.

In addition to the ePEP document itself, the service also provides a reporting suite which includes the ability to manage pupil premium expenditure, as well as a customisable Virtual School dashboard to manage data-flow and responsibility for each user.

Contact us today to find out more;T. +44 (0)1226 716 333 or send an email enquiry

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“A very dedicated and effective service with friendly staff.”

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D Edwards – Oldham Virtual School

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“The role of the Virtual School Head continues to remain a challenging one where the dynamics are as varied as each individual that we work with. Given increasingly limited resources of Local Authorities, it’s also vital that investments are made in services that achieve the highest impact. Having worked with …

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Kashif Nawaz – Virtual School Head, Bracknell Forest

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“Welfare Call provides a highly professional and cost competitive service that has enhanced our ability to collect progression and impact information for the majority of learners attending our courses. Welfare Call has made this mammoth task into a much easier process enabling us to effortlessly compile mandatory progression returns and …

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“The customer service we receive from Welfare Call is excellent. They always answer calls, return emails, solve problems and are very helpful when things do not go according to plan.”

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Jane Munroe – (former) Virtual School Head for Harrow Authority

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“The Manchester Virtual School team has been working in partnership with Welfare Call LAC LTD since 2003 to monitor the attendance and attainment of Manchester Looked After Children (LAC). In 2014, following a full tendering exercise, Manchester commissioned the services of Welfare Call to develop and deliver an electronic PEP …

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Jane Johnson – Manchester Virtual School

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“We have been using the Welfare Call ePEP now for over a year having had a paper based PEP previously. Over this period we have seen: our timely completion rates for the ePEP improve from 85% to 95% an improved quality of what has been written within the ePEP greater …

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Graeme Ferguson – Virtual School Head, Derby City Council

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“We have now been working with Welfare Call for nearly a year. It has made a massive difference to all ability to keep track of and support all Looked After Children now we use ePEPs. Our PEPs are much better quality and are mostly completed on time. Welfare Call has …

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Kate Harm – Derby Virtual School

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“Using Welfare Call enabled us to really ‘know’ our children- we are able to monitor & target individual young people so we can be pro-active rather than reactive”

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Sarah Reddy – Oldham Virtual School

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“I have used Welfare Call for the last three years. The basic service enables me to track, closely, the attendance and exclusions of children in care. I appreciate the support received from the company – they listen to the customer and respond in a positive and effective way.”

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Chris Hargreaves – (former) Virtual School Head for Doncaster

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“During the last 5 years Welfare Call staff have been most helpful in providing any specific reports as required in a timely fashion. Telephone calls are met with a willingness to help. More than pleased with service and have recently signed a three year contract.”

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Lorrain Brown – HEART Administrator for Enfield Authority

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“Tower Hamlets have contracted with a private company to monitor the school attendance of their children in care. The company call the school every day for those children most at risk of non- attendance and less frequently for those attending regularly. Where a child is not in school, Tower Hamlets …

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‘Care Matters’ Parliamentary Green Paper (page 60)

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“Welfare Call has given me a first class service and response at all times. No change is too much trouble for them. They are a very knowledgeable company, who know what they are talking about and are willing to go the extra mile.”

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“Working with Welfare Call over the six years that our Virtual School has been in place has been one of the key factors in enabling us to achieve a ‘good’ judgement for Enjoy and Achieve from Ofsted in our recent inspection of LAC services. Our performance teams have been able …

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“We have been employing the services of Welfare Call for a number of years now, and find them indispensable to the collection of looked after children’s attendance and exclusion data, and also their KS2/KS4 data. Welfare Call reports make it easy to compare and analyse data and take appropriate measures …

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Erika Lutzke – Business Support Officer for London Borough of Hammersmith and Fulham Authority

“The introduction of the electronic personal education plans (EPEPs) system is improving information-sharing, with an increased oversight from the virtual school, although the impact on improving the quality of PEPs is not yet evident. Inspectors found that the pupil premium grant was used well to support after-school activities, including access to a nurture group, extra mathematics and English tuition, and the provision mentors.”

“The strong emphasis on ensuring that PEPs are of good quality and completed in a timely way is contributing well to children’s progress.”

Enfield Children’s Services Inspection March 2019

“Education is actively promoted for children in care and the virtual school is increasingly effective in ensuring that children make good progress and reach their potential. The quality and timeliness of personal education plans have improved significantly. Children benefit from regular reviews of their progress.”

“The large majority of children and young people have an up-to-date, good quality personal education plan.”

London Borough of Lambeth Ofsted Inspection (published 09/05/2018)

“Personal education plans are good and are regularly reviewed. They provide a vivid picture of individual children’s progress, including their social and emotional well-being, academic abilities and attitude to learning. The plans show how the pupil premium is being used to improve progress. When children are not making expected levels of progress, LACE staff identify and agree support strategies with the school, foster parents and carers to promote improvement.”

North Lincolnshire Council Ofsted Inspection (published 25/09/17)

“Education planning for children looked after has historically been poor. However, teachers and the local authority are now taking full ownership of a recently introduced electronic system, and the quality of personal education plans is improving.”

Barnet Council Ofsted Inspection (published 07/07/2017)

“The large majority of personal education plans (PEPs) are now of good quality. Managers have successfully introduced e-PEPs for all children looked after up to the age of 16. Appropriate training is provided for social workers and designated teachers, which is improving the quality of plans and the impact of PEP meetings.”

Bedford Borough Council Inspection (published 07/04/2017)

ePEPis used by schools in more than 90 Authorities(last academic year (2017/18)

ePEPis accessed by 9,693 schools(last academic year (2017/18)

ePEPhas 300+ users all day, every working day(last academic year (2017/18)

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