Site Administrator Job Description

Site administrators are responsible for the planning, budgeting, and coordination of construction projects, as well as the necessary administrative duties associated with each contract. This varied position is suited to analytical people who can effectively manage timelines and deadlines. Site administrators enjoy a collaborative role, working closely with project managers, contractors, and agencies. This is typically a full-time position and may require being on-call 24 hours a day in case of on-site emergencies. Many site administrators work from offices on construction sites but may also have a main office, so travel between sites is often involved.

Site Administrator Duties and Responsibilities

A site administrator is responsible for planning and coordinating construction projects and making sure building and safety codes are adhered to. Based on listings we analysed, a site administrator’s duties typically involve:

Assist Contractors

Collaborating with different departments and helping contractors run projects smoothly is part of the day-to-day role for site administrators.This involves tasks such as issuing technical plans and instructions or conducting on-site inspections.

Document Control

A site administrator deals with the documents associated with each project, monitoring the contractor drawings and maintaining records of installations. Part of the quality control process requires preparing documents at each stage of the schedule and checking the quality of the construction work to produce reports.

Coordinate Projects

Site administrators monitor projects from their initial stages through to completion, ensuring that regulations are met and that necessary documents are prepared at each interval.Schedules are crucial to construction projects, so each contract requires good project management.

Comply withSafety Requirements

Supervising the adherence to construction and safety regulations is a key part of this role. Site administrators prepare reports for each project and ensure that the schedule and budget are maintained by tracking invoices and coordinating with other team members.

Administrative Tasks

From ensuring that the necessary materials are delivered to the work site to dealing with paperwork and budgeting appropriately for each project, site administrators also handle the clerical and logistical duties associated with complex projects.

Site Administrator Skills and Qualifications

Site administrators have strong interpersonal and project management skills and can coordinate plans effectively. Typically, employers require a bachelor’s degree in a construction-related subject and at least two years of construction experience, as well as the following skills:

Construction experience – site administrators need to monitor and evaluate technical plans and must have the knowledge to interpret construction methods and technologies

Business aptitude – monitoring financial estimates and directing timelines is critical to completing projects on schedule and within budget, so good business sense is important

Analytical skills – site administrators are responsible for planning strategies, regulating processes, and verifying that projects meet compliance standards, so the ability to problem-solve and make decisions when unexpected situations arise is essential to this role

Communication skills – this role involves coordinating with various teams, project managers, and contractors, as well as writing plans and proposals and clearly explaining complex technical details, so strong communication skills are a must

Time management – deadlines help site administrators maintain tight schedules, so excellent time management skills and the ability to prioritize tasks are important

Site Administrator Education and Training

The minimum requirement to become a site administrator is a high school diploma, although a bachelor’s degree in a construction-related field, such as built environments, construction and planning, or construction management, is preferred by many employers. In some states, licensure may also be required in order to manage public projects. To progress in this career, it’s worth considering voluntary certifications from organizations like the American Institute of Constructors (AIC) or the Construction Management Association of America (CMAA).

Site Administrator Salary and Outlook

The median annual salary for site administrators is nearly $53,000. Site administrators in the lowest 10th percentile earn around $37,000 annually, while the highest paid earn close to $86,000 a year. Some companies offer compensation packages that can reach up to $6,000 from bonus structures based on individual or group performances, as well as profit-sharing opportunities.Many employers offer dental plans and medical insurance as part of their benefits package.

The Bureau of Labor Statistics expects this sector to grow 11 percent through 2026.

Helpful Resources

With the construction industry changing all the time, it pays to stay up to date. We’ve collected some of the best resources to help keep you informed:

Construction Professionals Forum – this networking and knowledge-sharing group is for anyone working in the construction industry. With more than 75,000 members, it’s a great place to learn new information and gain contacts

Building Design + Construction – covering everything from industry trends to tips for improving productivity, this blog spans a variety of interesting topics to keep you up to date with the latest sector developments

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