Academic Support

Data Collection and Evaluation

Since FY04, the Department of Elementary and Secondary Education has used an online data "application" system through our security portal to collect student data information about our state-funded Academic Support grant programs with fund codes 596/597, 594/624, 619/592, and 632/625. Application in this sense means a web-based tool that allows districts and other organizations to view and update information about students who are eligible to receive services through state-funded Academic Support grants. While this online application is more user-friendly for most districts, the Department also allows districts the option of downloading a prescribed excel template, completing required data elements and then uploading the revised excel file into the portal. This entire process is designed to make it easier for grantees to submit required information, to have the shared information be secure from outsiders, and to help the Department more efficiently and effectively collect and analyze data. Grantee-specific information can only be viewed and submitted by grantees during identified time windows, as outlined below.

In addition to submitting the end of program individual student data via the security portal, please be sure to complete the evaluation narrative. Save it as "FY16_FundCode_Eval_4 digit ESE Code for District/Org. (if known)_District/OrganizationName" (e.g., "632_FY16_Eval_0010_Arlington") and send it via email to AcSupport@doe.mass.edu. For Student Outcomes Reports (FC 594/624) just replace the "Eval" with "DataRpt" in the document name. (Note: Please do not mail a hard copy of these documents unless necessary. If you have hard copy attachments that you would like to include (news clippings, etc.), please make a note of them in your narrative evaluation and mail to: Allison Smith, Education and Data Specialist, Massachusetts Department of Elementary and Secondary Education; 75 Pleasant Street; Malden, MA 02148.)