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Unfortunately, Google doesn't permit you to download emails to your computer directly from your Web browser. If you want to transfer just a single message to a flash drive, you can copy the message into Notepad or WordPad and then save the file in the TXT or RTF format. To transfer mail in bulk, however, so that you can access your messages offline from any location, you can download the contents of your inbox to Microsoft Outlook and then export the data to a PST or CSV file.

1.

Sign in to your Gmail account and then select the gear icon from the top right corner of the page.

2.

Choose "Settings" from the drop-down menu and then click the "Forwarding and POP/IMAP" tab.

3.

Select "Enable POP for All Mail" and then choose "Keep Gmail's Copy in the Inbox" from the "When Messages are Accessed with POP" drop-down menu.

Open Microsoft Outlook and then select "Add Account" from the right pane on the File tab to launch the Add Account wizard.

6.

Select "Manual Setup or Additional Server Types" from the options and then click "Next."

7.

Select "POP or IMAP" on the Choose Service screen and then click "Next."

8.

Enter your name, email address, username and password into the appropriate fields. Your username is the same as your email address.

9.

Set Account Type to "POP3," and then enter "pop.gmail.com" into the "Incoming Mail Server" field and "smtp.gmail.com" into the "Outgoing Mail Server" field.

10.

Click the "More Settings" button to open the Internet E-mail Settings window and then check "My Outgoing Server (SMTP) Requires Authentication" on the Outgoing Server tab.

11.

Select the "Advanced" tab and then enter "995" into the "Incoming Server (POP3)" field.

12.

Enter "587" for TLS or "465" for SSL into the "Outgoing Server (SMTP)" field, according to your preferences.

13.

Check "This Server Requires an Encrypted Connection (SSL)," and then choose "SSL" or "TLS" from the "Use the Following Type of Encrypted Connection" drop-down menu, depending on which port you specified in the previous step.

14.

Click "OK" to apply your changes and then click "Next." Click "Finish" to complete the wizard.

15.

Select "Send/Receive All Folders" from the toolbar on the Send/Receive tab to download the messages to your hard drive. This may take several minutes to an hour depending on how many messages you have in your mailbox.

16.

Return to the File tab when the process completes and then select "Open & Export" from the left.

17.

Click "Import/Export" to open the Import and Export Wizard, select "Export to a File" and then click "Next."

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About the Author

Ruri Ranbe has been working as a writer since 2008. She received an A.A. in English literature from Valencia College and is completing a B.S. in computer science at the University of Central Florida. Ranbe also has more than six years of professional information-technology experience, specializing in computer architecture, operating systems, networking, server administration, virtualization and Web design.

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Ranbe, Ruri. "How to Download Email to a Flash Drive From Gmail." Small Business - Chron.com, http://smallbusiness.chron.com/download-email-flash-drive-gmail-75720.html. Accessed 24 May 2019.

Ranbe, Ruri. (n.d.). How to Download Email to a Flash Drive From Gmail. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/download-email-flash-drive-gmail-75720.html