1. A candidate from a recognized University, or any other equivalent institution recognized by the University of Nairobi senate, wishing to transfer to the BA. programme at the University of Nairobi shall be allowed to transfer credits from his/her University if those credits are deemed relevant and meet the required minimum contact hours. A University of Nairobi student who obtains a credit or credits from a recognized university shall also be allowed to transfer those credits to the University of Nairobi. The transferred credits shall not be more than a 1/3 of the total prescribed credits and/or course units required for the award of the BA. degree.

Where a candidate wishes to be exempted from any course unit, he/she shall follow the procedure set out below: -

i) The candidate shall send a formal application for exemption to the Academic Registrar through the Dean of Arts, justifying his/her request and attaching evidence of the credentials, which would support such a request.

ii) The candidate shall undertake to submit himself/herself to an exemption examination set and administered by the Faculty of Arts, and approved by Senate. In any such examination the pass mark shall be 50%.

iii) A candidate who has to take an exemption examination shall be required to pay to the University an exemption fee as may be prescribed from time to time by the Faculty.

iv) An exemption examination shall be assessed within three weeks of its taking place, and the Faculty Board shall make its recommendation to the Senate. The Academic Registrar shall communicate to the candidate the Senate’s decision.

v) The Faculty may, for reasons of exceptional academic merit, recommend to Senate the exemption of an applicant from a core course or an elective course without being subjected to an exemption examination.

2. Regulation 9.3.2 above notwithstanding, and subject to the recommendation of the department(s) concerned, and approval of the faculty, any person qualified to attend lectures at the University of Nairobi at any given level may register for, attend lectures and be examined in one or more course units of his/her choice whenever these are taught in the parallel programmes, provided that he/she shall apply through the official channels, and pay the stipulated fees for the selected course unit(s) as well as other specified charges. At the end of the semester or academic year the student shall receive an official university transcript certifying his/her performance in the course unit(s) concerned.

v) KACE. or EAACE. certificate with two principal passes or equivalent.

vi) International Baccalaureate Diploma

vii) A degree from a recognized University or equivalent.

3. The Faculty board shall obtain a list of recognized institutions from either the Kenya National Examinations Council or Commission for Higher Education.

4. A Diploma course shall be required to have covered at least 3 course units of 45 contact hours each over a minimum period of 2 semesters of 15 weeks or 270 contact hours

5. A candidate shall be allowed to register only in those course units and their combinations approved by the Faculty. Any modification of such combination(s) shall be allowed only after obtaining approval of the Faculty, provided such modification is done within the first two weeks of the semester.

A candidate must also satisfy requirements of the department(s) in which he/she wishes to register.

Continuing students must register for course units within the first two weeks of the

2. There shall be University examinations at the end of each semester. All course units shall be examined and written examinations processed at the end of the semester in which they are taken.

3. A candidate shall NOT be permitted to sit an examination unless he/she has attended prescribed courses of study in accordance with University regulations and to the satisfaction of the departments or programmes concerned, as well as the Faculty.

4. Unless otherwise specified, end of semester examinations shall consist of a two-hour paper for each course unit taken in the semester.

5. Assessment of each candidate’s performance in the course unit taken shall be through Continuous Assessment Tests (CATs) and end of semester examinations based on percentage grades. CAT assessment(s) shall constitute 30% of the total marks in a given unit and shall consist of an average of at least 2 assignments while end of semester examinations shall constitute 70% of the unit examined. Every department shall set procedures for CAT(s) assessments.

6. Each course unit shall be graded out of an examination of 100 marks, and the pass mark shall be 40% for each unit. These marks shall be translated into letter grades as follows:-

70% - 100% = A

60% - 69% = B

50% - 59% = C

40% - 49% = D

Below 40% = E

7. i) An external examiner shall be invited at least once in each academic year to moderate all end of semester examinations. Between the visits of the external examiner, each department shall appoint with the approval of the Dean one or more qualified person(s) at the level of Senior Lecturer and above to internally moderate end of semester examinations in order to facilitate the convening of the Faculty Board of Examiners and the subsequent issuance of provisional results to candidates. The appointment of internal moderators shall be subject to approval by the University.

ii) Provisional examination results shall be made available to students upon request following the Faculty Board of Examiners meeting at which those results are approved. The requesting candidate shall be issued with a provisional Result Slip indicating letter grades for each course unit examined.

8. A candidate who fails any end-of-semester examination paper at the First attempt shall be allowed one more attempt to sit and pass that paper when it is next offered. A candidate who fails a paper may, in consultation with the department and with approval by the faculty, substitute that course unit as long as it is not a core unit with another of the same level from the same department. This regulation shall apply in Levels III & IV.

9. Subject to regulation 30 above,

i) A Level I student who has up to but NOT MORE THAN SIX failed grades shall not be allowed to proceed to Level II unless he/she has passed the failed units. However, if the failed units happen to be prerequisites for other advanced courses, the candidate must first pass them before he/she can be allowed to register in the advanced units that require the prerequisites. Similarly, a Level II student who has up to but NOT MORE THAN SIX failed grades shall not be allowed to proceed to the next level unless he/she has passed the failed units. When re sat, a failed unit shall carry a maximum of 40% of the total marks and coursework marks shall not be considered. When retaken, a unit shall carry a maximum of 100% of the total marks and course work shall be considered.

ii) No student with failed grade(s) shall be allowed to proceed to the next level unless he/she has successfully taken and passed the re sits/retakes.

iii) A candidate who has up to 3 failed units shall be required to re sit with an option of retaking the failed units (register, attend lectures, submit coursework and sit final examination again when next offered.)

iv) A candidate who has between 4 and 6 failed units shall retake them without option of re sits.

v) A candidate who has 7 or more failed units shall be discontinued.

vi) In all retakes or re sits, marks obtained in the more recent examination(s) shall prevail; and transcripts shall identify all course units with marks obtained after a re sit or retake.