Paperless Nation

If you’re thinking about going paperless, you might be considering using YellowFolder as your electronic record management system. To help make the transition to paperless filing as smooth as possible, our Paperless Nation Engineers guide you through the process step-by-step.

It wasn’t just a bad year for natural disasters, but 2017 also set a record for the loss of property and physical documents/records as well. With numbers exceeding $265 billion in damage, the cost of loss of records is estimated at over $200 per document, including the cost of materials used in replacing the record and man-hours.

Electronic document management is the best way to enhance your school’s record management processes. Adopting one will save your school money and allow staff to be more efficient and productive. There are many reasons to go the electronic route.

Here are 5 of the primary benefits of a record management process for schools:

Keeping records can be time-consuming work, especially when you have students graduating or moving from grade to grade. Files can get lost or damaged from constant use, but with a K-12 electronic record management system, you can avoid the hassle.

With so many different allergies and health conditions, it is vital for schools to maintain student health records to ensure the safety of the students. Improper care of a student’s health can affect their learning and potentially be life-threatening.

Anyone who works in a school, at any level, knows the tremendous amount of paper used on a daily basis. Ream after ream goes through the printers for student records, waivers, and annual forms. Over the course of a school year, these add up. An average sized single school district can easily go through over a million sheets of paper in just one year. Now, consider not only the cost of paper and ink, but also printer maintenance, storage, and employees who have to manage it all.

As we continue intertwining technology with daily life, data collection has become the norm. An unintentional, and often dangerous, side-effect of the massive amount of data collection is an increase in data breaches.

The importance of K-12 records management has increased in importance over the past 75 years. In 1974, the Family Educational Rights and Privacy Act was put into place by the United States government to address the growing need of governance over educational information and records for students. As suggested by the name, the Family Educational Rights and Privacy Act (FERPA) gives clear requirements that only parents may have access to a “child's education records, an opportunity to seek to have the records amended, and some control over the disclosure of information from the records.” Once the student is 18 years of age, he or she is expected to handle the burden of their own educational rights and privacy.

K-12 education requires a lot of work and even more paper. Traditionally, the role of completing and filing paperwork falls on administration and administration assistants, whose time could be more efficiently used in other areas. We want to change that.