OFFICE SPECIALIST 2

Classification Number: 0104

SALARY RANGE

The OFFICE SPECIALIST 2 performs a wide range of office support, technical, and/or minor administrative or business-related tasks in support of campus programs or operations.

DISTINGUISHING FEATURES

This is the third level in a three-level series. The OFFICE SPECIALIST 2 is distinguished from the OFFICE SPECIALIST 1 by the addition of either administrative and/or technical assignments OR by being delegated oversight of the business operations of a remote or stand-alone unit or department within an office context. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments or technical functions may involve the use of numerous guides, instructions, regulations, manuals, and/or precedents.

Business Functions. Typical tasks: identifying space and equipment needs; researching and ordering office supplies and equipment, including FAX machines, copiers, computers, and telephone equipment; maintaining inventory and service agreement records; arranging for office building and equipment repairs or services and coordinating office remodeling projects; managing the office budget and projecting personal services, services and supplies, and program budgets for the biennium.

Employees in this class may oversee the work of other employees and/or student employees.

RELATIONSHIPS WITH OTHERS

Employees in this class have regular contact in person, by telephone and in writing with institution faculty, staff, students, outside agencies and/or the general public explaining criteria used as the basis for decisions made; collecting needed information to compile regular and special reports or complete technical records processing activities; providing requested information of a specific nature when responding to inquiries and complaints.

SUPERVISION RECEIVED

Employees in this class receive general supervision from an administrator or manager. Work is assigned verbally and in writing by an administrative supervisor, as well as in response to verbal and written requests from staff and the public. Work is reviewed upon completion or as problems occur. Employees apply criteria established in Oregon Revised Statutes, OSSHE administrative rules, agency policies, and procedures as guidelines.

GENERAL INFORMATION

Positions are found in departments throughout OSSHE institutions and may work either alone or as part of a work group.

MINIMUM QUALIFICATION

Two years of general clerical experience.?? One year of which included typing, word processing, or other experience generating documents; OR

An Associate's degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.