Proposal Writer/Manager (No supervisory Duties) in Boulder, CO at The Geo Group

Job Snapshot

Job Description

Facility: BOULDER HEADQUARTERS - EM

Compensation Base:

Compensation Bonus (if applicable):

Equal Opportunity Employer.

About The Company

For more than 30 years BI Incorporated (BI) has focused on providing accountable supervision alternatives to incarceration and reducing the cost of corrections. BI provides agencies with innovative products, expert technical and monitoring customer service, and U.S.-based manufacturing. BI also designs and develops web-based software applications which enable agency staff supervising low- to high-risk populations to access and manage client data for growing offender caseloads. These products and services enable agencies to curb future crime, enhance public safety and conserve scarce local resources. BI employees work closely with local corrections officials to reduce recidivism, enhance public safety, and strengthen the communities we serve.

About this role

BI Incorporated is seeking candidates for an exciting project management and writing position within our proposal department. Responsible for managing the full lifecycle of proposals—from developing proposal plans to writing new content—this position works closely with all levels of the organization to win government contracts. We are looking for a candidate with great attention to detail, professional writing skills, and deadline-driven focus. Direct proposal management experience is preferred, along with a strong emphasis on writing and ability to manage multiple tasks simultaneously.

What you'll be doing

Based on complexity of assigned proposal(s), may be responsible for leading multiple projects simultaneously.

Experience with government procurement preferred.

Responsible for all project management activities related to proposal development; communication, leadership, team management, negotiation, organization, and risk management strategies are critical to proposal development success. With minimal oversight from Manager, Proposals, this position:

Creates and updates Proposal Management Plan tools, including calendars, rosters, and other key documents throughout proposal development and procurement lifecycle.

Proactively contributes to the development of proposal positioning with the extended Proposal Team, including win theme, strategy, and discriminators.

Facilitates meetings for the extended Proposal Team and other stakeholders during proposal development to ensure deliverables are provided on time and in conformance with customer requirements. Provides clear expectations, clarifications, and assistance to SMEs to ensure the inputs received properly support proposal responses.

Utilizes all Proposal Management Plan tools with fidelity throughout the proposal development process.

Maintains appropriate documentation during proposal development, such as notes and fields in Salesforce.com, “Read Receipts” for official agency submissions by email, FedEx proof of delivery notices, Proposal Team records, etc.

Maintains proposal development schedules for the entire proposal process timeline, including customer deadlines as well as internal deliverables and dependencies to complete the proposed solution and the response. Routinely performs status checks with Manager, Proposals.

Incorporates Cost/Price development schedules and approvals into the larger proposal development schedules. Collaborates with Finance and Sales staff to ensure approved pricing is received in a timely manner and that final Cost/Price documents included in proposals are complete, accurate, and approved.

Responsible for proposal close out activities that support future proposal development, such as recovery of new content for future boilerplate, new graphics in team resource files, orderly and consistent file management structures, conducting and presenting “post-mortem” findings, etc.

Responsible for developing responses to solicitations that are moderately complex to highly complex. While active opportunities impact workload and delegation to all Proposal Development Specialists, the Proposal Development Specialist II will be responsible for leading moderately to highly complex proposals, when appropriate, with minimal oversight from Manager, Proposals. Key development duties include:

Assumes responsibility for all aspects of assigned proposals, including proposal design, written and graphic content, accurate completion of proposal forms, and inclusion of supporting documentation.

Develops customized, compliant, and compelling content for proposals by conducting research, interviewing Subject Matter Experts (SMEs), and reviewing and editing inputs from SMEs. Works with Manager, Proposals and graphic designers to translate concepts into informative images.

Creates new proposal boilerplate and updates existing boilerplate on a continual basis. Contributes to the creation of templates and tools that add to team efficiency.

Plans and coordinates the assembly and shipment aspects of proposals to ensure proposal packages are professional and compliant with solicitation requirements, including letters of transmittal, proposal covers, binders, tabs, labels, boxes, CDs, etc. Arranges with the Proposal Coordinator for administrative support during the development process.

Analyzes and documents agency solicitation requirements.

Develops and designs proposal structure and outline in accordance with solicitation requirements and to support reader-friendly narrative structure.

Builds compliance matrices and other tools to ensure proposals are complete and address all requirements.

Remains current on all amendments and modifications to the original solicitation.

Responsible for contributing to special team projects, including conducting research, developing and revising proposal development tools, reviewing and developing Proposal Team Standard Operating Procedures, and supporting other organizational efforts as appropriate.

Responsible for coaching and mentoring Proposal Development Specialist I positions, with an emphasis developing a sense of leadership with the team.

Responsible for assisting other proposal team members with deliverables, including conducting draft reviews, shipment audits, and responding to internal requests for information.

Performs other duties as assigned.

Job Requirements

What you'll bring

Bachelor’s Degree in Criminal Justice, Marketing, Communications, English, Writing, Journalism, or related field required. Work experience in a related field or position may be considered at the discretion of the Director of Development.

Three to five years of experience in Proposal Development, Proposal Management, or relevant field such as Program/Project Management, including communication, leadership, team management, negotiation, organization, and risk management skills.

Ability to work with computers and the necessary software typically used by the department.

Benefits

As a Proposal Development Specialist, you will be part of a stable, established, and yet still growing organization with a great deal of diversification, which will present you with a range of different challenges. We value your hard work and professional dedication and will reward you with a competitive compensation package that includes full benefits.

Your benefits will include:

Three weeks Paid Time Off

11 paid Holidays

Medical, Dental, and Vision coverage

Term life insurance (includes spouse and dependent)

Accidental death and dismemberment insurance

Short- and long-term disability

Flexible spending account

401(k) retirement program

Stock purchase program

Tuition reimbursement

Employee Assistance Program (EAP)

Legal program – Legal Club of America

Direct deposit

Theme park and attraction discounts

Working Conditions: Encountered on a regular basis as part of the work this job performs.

Typical office environment.

Evening and weekend work as needed to achieve deadlines with high-quality work products and winning proposals.

Use of standard office equipment such as copier, computer, keyboard, telephone, and fax machine.

Must have clear vision at 20 inches or less and at 20 feet or more, the ability to identify and distinguish colors, and the ability to adjust focus in order to develop and review proposals.

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