How to Make PMOs Productive Again: 2 Straightforward Tips

Though you have multiple PMOs in your company, yet the number of failed projects is on the rise. The teams keep on repeating the same mistakes. How is it even possible? In this article at Bestoutcome, David Walton discusses 2 straightforward tips to make PMOs productive again.

Spicing Up the Productivity Quotient of PMOs

Though PMOs help in streamlining projects and portfolios, companies still fail to optimize them. However, ideal project management offices are proactive, and their decisions carry a lot of weight. Following are the two ways you can make PMOs productive again:

Create a Better Set-up: A functioning PMO will continuously review the progress of several projects and redirect funds from the stagnated ones. In reality, however, they usually chase project managers to have project updates. You find them struggling under tons of highlight reports that they created for various projects. The problem is, the finance department no longer uses spreadsheets and the sales team prefers the intuitive CRM applications. So, the best way to track updates is to integrate all these systems into a centralized project portfolio management tool. This will fill the productivity gap for the PMO and related teams. There are various types of applications available in the market—from free to advanced versions. With ready-made templates and project status dashboards, you will gain better visibility of the live projects.

Better Use of Working Hours: While a PPM tool might not transform how project managers work, it will free them up for project delivery. The PMOs would be able to further participate in working out strategies and establishing policies. All you need is the right project portfolio management tool for the company. While Excel and PowerPoint are undeniably useful tools, creating and maintaining multiple versions of highlight reports seem cumbersome. A smart investment in tools will relieve your project management office from the unnecessary documentation processes.

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