Thanks to everyone who responded. We have decided how we are going to handle it.

Most people handle them in one of two ways.

1. Have a spread sheet with the codes on which they record some of the patron information when they give out a code.
2. Refer people to Ebsco Host tech services to get their code.
Others will give out codes if people request them, but have the Ebscohost tech services contact information on their website so patrons can also go directly to them.