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Forum rules
This forum is meant for general questions about the usability of OJS from an everyday user's perspective: journal managers, authors, and editors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OJS and how the workflow works, as well as specific function- or user-related questions.

What to do if you have general, workflow or usability questions about OJS:

1. Read the documentation. We've written documentation to cover from OJS basics to system administration and code development, and we encourage you to read it.

2. take a look at the tutorials. We will continue to add tutorials covering OJS basics as time goes on.

3. Post a question. Questions are always welcome here, but if it's a technical question you should probably post to the OJS Technical Support subforum; if you have a development question, try the OJS Development subforum.

I have the following dilemma and wonder how other people worked it out:

We need to include old issues, back to 1995 and maybe even earlier, in the system, but want to skip the communication process with authors, for they don´t need this information anymore (some authors have been registered because of the new issue, and have written previous articles as well, we don´t wan to confuse them any more than they already must be).

How do we change the submission date to the actual date it was sent to the journal? Is that ok to do?

does the xmlimport.php know where to save the files, or do I have to create the structure for it?

It assumes the system has been installed correctly. But it will create any directories and files as required. The XML file specifies the paths to the original files (either paths on your local filesystem or URLs).

I have 3 issues a year, so for each year I have to create a folder? How does it go into the archives??

You would create a single XML file containing the issues to be imported.

What about the abstract? the issues toc? is that created automatically?

That information is specified in the XML file.

The html address is different from the pdf. why is that?

I don't understand what you mean.

I looked into the DB and realised the HTML is included into a field, while the pdf has is a path to the file... Will ojs know what to do with it?

The XML file specifies the path to an HTML file. It will be read and handled as OJS expects.

I was working on something and realised, with my team, that using Access could make it easier to create a basic input sytem. Then, the reports would be much easier to export, but if someone already has one, there´s no need to reinvent the wheel.

I´m asking this because I believe many journals in Brazil are going to need such a system, as most of the editorial teams are not technologically advanced.