STAFF RESOURCES

Multiple 856 Fields

Use multiple 856 fields to link to discrete documents or sections of the same document from a
single Brief Title record.

Use multiple 856s when:

Documents in a series (for example, lecture notes) are submitted by a professor over the course
of the semester.

Imaging Services or library scanning staff ask you to break a document into sections based on
its size (for example, greater than 4 MegaBytes), and not necessarily its page length.

When creating multiple 856s and URLs, it is very important to make them unique. In the 856
field, precede each URL with an identifying note or phrase. And at the end of each URL add a
unique portion of the identifying note.

Use the MARC public note subfield code ("|z") before the text of the identifying note, and
immediately follow the text of the note with the subfield code for electronic location and
access ("|u").

To add electronic links to an existing title, select the Modify Title wizard, search for and
locate your title. In the "Bib" tab, "Bibliographic Info" box, place your cursor in the existing
856 field box, and click on the downward facing arrow (after) icon in the right hand corner of
the screen. A blank field appears, key in "856" and the new note and URL.