With a google calendar you can authorize certain people to be editors, or have one person do it all. The calendar would reside in the profile of one person's gmail account. Google Apps for your Domain might be perfect (and it's free). It has many wonderful tools.

You might be able to find a more sophisticated system that will run on the same server as the forum. Some kind of PHP plugin maybe.

i guess it depends on how much work you want to do. The google apps thing would be very little work up front, but you get what they give you (quite a bit).

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If you live in the NoVA/DC area and would like help developing your games, or to help others do so, send me a PM. i'm running a monthly gathering that needs developers and testers.

SMF has an in-built calendar function which is quite okay. Each entry to the calendar is tied to a particular thread (multiple calendar entries can point to the same thread). Attendances would be notified by regular posts to the thread. I think that it's possible to define who has the rights to add events to the calendar.

Apeiron, as far as I'm concerned, you have elected yourself the point person for setting up a useful calendar that can be used in conjunction with the Forge Conventions forum. Do it the best way you can for the best way you think it should work.

I did a bit of work with the SMF (Simple Machines Forum) software a year or so ago, and I remember it having a built-in calendar function. When I was using it, I had the impression that that was this--that The Forge uses the SMF software for its forum. If so, then either the calendar is in an updated version or someone disabled the calendar function.

The administrator ought to be able to figure out if there's a calendar system incorporated in the software, and if so it should be pretty simple to activate. But then, I know that care of the software changed hands since it was installed, so it may be that Clinton disabled something of which Vincent is not aware.