Room Reservation

UMW Dahlgren Campus Request for Room(s)

We would be delighted to schedule your event, workshop, or meeting at the Dahlgren Campus! Please complete and submit your room reservation, and we will be in touch within 3 business days. Should you require immediate assistance, please contact us at (540) 663-4030.

We have a variety of styles to choose from for the set-up in University Hall (auditorium) only. If you are requesting "other", please describe your set-up in description.

If "other" room set-up was selected (applicable to University Hall only) and/or you have additional requirements, please provide details. Note: classrooms can be reconfigured by the client; however, we ask that the room be returned classroom-style.

Technology Requirements

All rooms are equipped with instructor computers, projection screens/monitors, whiteboards and wired and wireless Internet access.

Please select device being used for your presentation

Laptop

Macbook

IPad

Tablet

Other

If you checked "other", please specify device.

If you have additional AV/technology needs, please check the respective boxes.

Phone conferencing

Technology assistance

WebEx

Other

If you checked "other", please specify your requirements.

Software Installation

All software installation request must be pre-approved through our IT department. Installation of software will only be provided if a license for each computer is received. Software with certificates must be received 2 weeks prior to the event. This will ensure the proper amount of time for installation. Please list the software name below with a point of contact name and phone number.

Software Name

Contact Name

FirstLast

Phone

Video Teleconferencing

Video teleconferencing (VTC) allows two or more locations to communicate by simultaneous two-way video and audio transmissions. If VTC is required for your event, please provide the information below.

Do you require video teleconferencing( VTC) for your event?

Yes

No

Contact Name

FirstLast

Phone

IP/ISDN address

Catering

The Renter may spend up to $1,000.00 with the provider of its choice for prepared foods and/or catering services for event participants. The Renter shall be fully liable for any food purchases and/or catering and will be responsible for meeting any pertinent health requirements. If the Renter desires to purchase food in excess of $1,000.00, the Renter must do so through the University’s Dining Services Contractor. Any other purchases of prepared foods and/or catering services in excess of $1,000.00 will be permitted only in the event that the University Dining Contractor indicates, in writing, that it is unable to meet the Renter’s food service and/or catering requirements. In such cases, a licensed and insured catering service may be selected by the Renter. Any catering service hired by the Renter must provide the University with copies of all pertinent licenses and certificate of insurance.

Will this be a catered event?

Yes

No

Unsure

Additional Assistance

If you have questions, need assistance, or require special accommodations, please specify here.

Is your event open to the public?

Yes

No

This field applies to the NSWC contract events. Reference Number (provided by Joe Weeks, CXPT)