]]>If you’re involved with any of healthcare & medical, corporate, real estate or government institutions, chances are that you need to send and receive faxes on daily basis. Despite being working round the clock, nothing can ensure the security of data that gets transmitted over a fax machine.

We have listed down a few points to follow to safeguard patient information ensuring it to be safe and secured. These are the common tips for HIPAA compliant faxing:

1) Never let your faxes be unattended on fax machines

When you are sending faxes that contain personal or private information, you need to make sure that you don’t leave the fax documents unattended and also not to leave fax machine area until the complete transmission is done. To secure, even more, you can also check with recipient whether their fax machine is in a secure environment for not to fall prey to the public’s line of sight.

Cloud or online fax service brings you many features rather than just the regular facility to send and receive faxes online. It is a cost-effective option as you can get rid of the fax machine, no paper, ink or toner. Moreover, you’d also be saving on the fixed phone line plans for every month. Online fax service provides added security with the encryption technology when sending, receiving and storing faxes online. There are many online fax service providers but the top online fax app is HIPAA compliant and by law, they are supposed to sign a business associate’s agreement (BBA) with you.

3) Always use cover pages

HIPAA requires you to use a cover sheet everytime you send a fax to anybody with the HIPAA approved statement when transmitting PHI. If your online fax app service provider allows you to attach a cover page as a part of the standard protocol of their workflow process when sending a fax then, they are adhering to the guidelines laid down by HIPAA.

4) Keep an audit trail

You might be subjected to fines applicable under the non-compliance if you have not kept the proper audit trail of every fax activity from every patient. Every cloud faxing platform performs this automatically and save every patient data and record safely in the cloud account. You can have access to all your records and documents from inside the application to view and retrieve any time any activity.

5) Breach from local devices

One of the top reasons that caused healthcare data breaches is the loss or theft of unsecured and unencrypted patient information from local devices and hard drives. This presents a huge threat to patients identity theft and fraud and is also a fineable offense under HIPAA guidelines. Using a cloud-based invoicing platform app solves all your problem as most of these services are safe and secure.

]]>https://www.ifaxapp.com/blog/tips-hipaa-compliant-faxing/feed/09 Ways To Limit Paper Usage In Your Organisationhttps://www.ifaxapp.com/blog/9-ways-limit-paper-usage-organisation/
https://www.ifaxapp.com/blog/9-ways-limit-paper-usage-organisation/#respondMon, 24 Sep 2018 10:51:50 +0000https://www.ifaxapp.com/blog/?p=302Being eco-friendly has become the new way to welcome digital era. Organisations looking out for the environment are at the […]

]]>Being eco-friendly has become the new way to welcome digital era. Organisations looking out for the environment are at the forefront of the discussion to reduce the waste in day to day life. Most of us are spending their substantial amount of time in the office and hence, it is equally important to cut down the measures and find out ways that get the task done as well as also lower the usage of paper in the company. When you come to think of it, even an organization is not left out when it comes to the high usage paper in terms of paper copies, stored and wasted. As technology has made its way in each and every segment, conserving paper now is easier than before. However, adopting the go-green initiative will make the real difference.

Let’s discuss a few ways which when implemented can save the paper usage at the office.

1) Say ‘No’ To Print

Printing a document is just a click away and hence, before doing it, always consider it twice whether you really need a hard copy of the particular document. Weigh your options whether the same document can be sent via email and also it does gets the job done then always go with the option of sending it electronically. If in the end, the printed paper is going to land in dust-bin then reevaluate to save the paper resources in the company.

2) Install Office Application

Nowadays, there are many office applications which are easily available and also are more effective in terms of enhancing business operation and process. Slack, Asana, Evernote, OfficeSuite are few of the applications which ease the task from file sharing to project management in the most convenient way. Google docs is also an effective way to collaborate with documents and spreadsheets without the need for printing the documents hence, paper saving can be done.

3) Utilize Whole Paper

Well, if it comes down to the point wherein, you need to take a print of a document then consider it printing on both sides is possible or that paper is going to be used internally in the department. With a proper set of guidelines to print on one-side or two-sides of the page, one can easily save a lot in paper resources and also avoids the confusion.

4) Set Up Direct Deposit

Checks are also paper bonded too! It is quite beneficial to give the option of setting up direct deposit, as it will save a trip to the bank, ultimately saving on gas and time which seems to be an added advantage for the environment.

5) Reduce Label Usage

Most of the offices use printed labels with their address on it for envelopes which are to be mailed out. However, in the end, everything ends up in the trash. Hence, the alternative is to either use a stamp of address or more eco-friendly option would be to have the address printed directly on the envelopes.

6) Shred & Recycle

The best way to save paper is also to recycle it. Encourage and appreciate the behavior wherein, employees are taking utmost use of bins to put waste in separate sections such as biodegradable and non-biodegradable. Shredders are also helpful as some paper cannot be directly put into recycle bin.

7) Electronic Archive

To store the records is a necessary procedure for any office. But not necessarily that the documents have to be stored in filing cabinets as it is more like to age and get ruin in the long run. Moreover, it is a tedious task to search, sort and locates any particular document. There are lots of electronic options available today and a little bit of research could land you with the perfect option suitable to your business needs.

8) Use Email

This one still tops the chart when it is time to avoid the paper usage. Whether you need to contact employees, clients or companies, you can use email which is fast, reliable and paperless. Additionally, email is widely used and most of us are familiar with it so there lie no surprises.

9) Switch To Online Faxing

Does your office fax? If yes, then you can save lots of paper usage in sending and receiving documents. the iFax app allows you to send and receive online faxes without the need for a fax machine, fixed phone line, ink, paper, etc. You can also easily sync it with your cloud storage account. It’s as easy and simple as just sending an email.

Conclusion:

Smartphones have become the most accessible and reliable tools for carrying any day to day activity. Moreover, with such an online fax service provider, one can fulfill both the occasional and regular fax needs.

Whether you refer to it as ‘electronic faxes (e-faxes), internet fax, online fax or digital fax’, the only trustworthy name that rings a bell is “iFax”. iFax has become the industry leader in providing online fax services either to send faxes or receive faxes online through its amazing features, speed, and efficiency.

]]>It goes with many names for say, online fax, internet fax, electronic fax (e-fax), web fax, email fax and at times even computer fax. Regardless of what you may refer to it as online faxing has picked up the pace and became the best tool to optimize office process. There are several reasons as to why the modern way of faxing has gone popular among startups, entrepreneurs and corporates around the globe. We have listed some of the important aspects of online faxing below:

1) Way To Paperless:

Similar to e-mail, online fax is also nothing more but than sending and receiving faxes in digital or computerized form. Since, there is no fax machine, ink, toner, the fixed phone line is involved, not only it saves valuable resources but also paves the way in becoming an eco-friendly way of faxing.

Additionally, internet faxes are sent as an email attachment usually in a tiff or pdf file but there are many other types of formats also which is allowed by different online faxing solution providers.

2) Anywhere, Anytime:

Internet fax is more convenient as compared to the traditional way of faxing because, web-based faxing allows you to send and receive faxes from anywhere, anytime, even while you are on the go. As long as you are connected to the internet, any of your devices such as a smartphone, PDA, netbook, laptop, tablet, etc can act as your portable fax machine. A quick sign up process to create your online account and you are ready to send and receive fax online. Some online fax service also allows email program to send/receive your faxes as attachments. Many internet fax service providers have a desktop application or web application (web app) which you can download and install to fulfill your faxing needs.

3) Pocket-friendly:

As compared to a conventional fax machine, online fax is very cost effective. You can easily eliminate the expenses of the fax machine, fixed phone line, paper, ink and occasional breakdown charges. Moreover, internet fax plans start from as low as $3 or $4 per month to around $8 to $10. However, you always have a choice to opt as per your individual or business needs. Considerably, this is much lesser than operating a fax machine.

4) Safe & Secure:

Against every odds, online fax stands to remain correct for being more safe and secure than the regular faxing method. Sometime fax contains personal and confidential information as in the case of the healthcare industry, you can use encryption to send and receive your faxes. Furthermore, not only the intended recipient is going to receive it but also with only correct credentials they will be able to access it. This also helps in the negligence of overlooking a fax lying on the machine in the office bay. Plus, you can even store your faxes securely in the encrypted form if the same file or folders are accessible by many departments within the company or an organization.

5) Boost To Business:

Many of business owners fail to realize that online faxing will lead their business to the forefront of being competitive, productive and provides more visibility. A point to understand here is that with online fax service, your business is not bounded by 9 to 5 business hours to receive or send a fax, in other words, you are always available and reachable to your clients or customers 365 days of the year. Not only you need to wait to receive that important fax but also all your faxes are now just a click away, anytime. Even your sales team or field agents are traveling or on the go, they can seamlessly access and are reachable no matter where they’re located.

If your core business marketing, sales and promotion strategy is depended upon faxes then internet faxing will drive more your company or business to be more competitive.

In a Nutshell:

In addition to above-listed things, online faxing absolutely easy to use. It is as simple as sending an email and more importantly, it is the more convenient way to send and receive all your company messages.

Whether you refer to it as ‘electronic faxes (e-faxes), internet fax, online fax or digital fax’, the only trustworthy name that rings a bell is “iFax”. iFax has become the industry leader in providing online fax services either to send and receive faxes online through its amazing features, speed, and efficiency.

iFax even offers you pay-per-fax facility or buy credits on a discounted price. iFax is available across 5 major platforms. iFax is the lowest cost way to fax. With over 2 million downloads, we remain the favorites among the users who want to send or receive online faxesmay it be for personal or professional or business needs.

]]>https://www.ifaxapp.com/blog/internet-fax-5-essential-things-know-online-faxing/feed/0Shifting Your Business? Take Everything But Fax Machines.https://www.ifaxapp.com/blog/shifting-business-take-everything-fax-machines/
https://www.ifaxapp.com/blog/shifting-business-take-everything-fax-machines/#respondFri, 17 Aug 2018 08:52:52 +0000https://www.ifaxapp.com/blog/?p=250Change is good but moving is a tiresome process, may it be for your home, office or infrastructure. There are […]

]]>Change is good but moving is a tiresome process, may it be for your home, office or infrastructure. There are different aspects associated with moving or during makeshift such as security, stability, mobility, etc. However, one might need the same furniture but not the same company’s infrastructure.

Wondering, why? Because most of the businesses whether small or large have started to enjoy the benefits of shifting a company’s resources to the cloud. While it does seem like an easy task but it isn’t. There are different factors associated with it such as cost, secure and safe transmission and many more. No matter if you are a startup, Govt organization or a budding corporate enterprise who might have already either moved to cloud or is in the process of doing all in-house or going cloud, there are obstacles that need to be taken care of by an enterprise.

Most of the companies are unaware of carrying out the process of transition to cloud and hence, they do not know for sure what to move and which infrastructure needs to be kept.

Well, the discussion isn’t going to be on whether moving to the cloud is a good way ahead for your business/enterprise or not but we will be focussing on moving your telecommunication resources especially faxing, as it is one of the important aspects which needs undivided attention.

Fax has wide and varied usage across different industry sectors. While some have the need of heavy use and some might use it only occasionally depending upon their respective business or service requirements. The most prominent sectors where the fax usage is higher are legal companies such as Audit & Tax firms, etc., healthcare organizations and financial companies. As long as you need to send or receive faxes, cloud fax not only comes as handy but also seems to bring productivity and boost growth.

Your organization could benefit from cloud-faxing solution in many ways hence, without waiting further ado let’s check the benefits of cloud faxing.

Effective & Efficient:

Once your business faxing is shifted to cloud platform or in simple words internet/online faxing then you do not need your conventional fax machine as well as fixed phone line services. Moreover, you can also get rid of maintenance and/or fax servers cost associated with it. Needless to say that you would also be saving huge on fax machine accessories such as paper, ink toner, etc.

Reliability:

Faxes over the internet are much more reliable than the faxes sent via machine like in a traditional way. In the latter, there are chances of faxes transmission to be interrupted and your important document might not be transmitted on time. But when you adopt an online fax service, you’ll be sending your document in a secured hardware & network environments with features such as automatic retry to make sure that the document goes through eventually.

Security:

Once you put your organization into the hands of cloud fax solution or online faxing, you no longer need to worry about the privacy or content of your faxes or document. The confidential document which might contain personal information will not be lying around the fax machine’s tray for anyone to peek but internet faxing also ensures that your faxes only reach out to the intended or authorized people only.

Scalable:

The best part about the online fax is that it can be scalable. Means, if your business is pumped up with a new project for which the fax usage is going to be more than you can scale for the department or also for the employees to easily access online fax services from their desktop, laptop or smartphones.

When you move your company’s infrastructure to the cloud, paves the way for you to access all your data anywhere, anytime.

Conclusion:

iFax offers you pay-per-fax facility or buys credits on a discounted price. iFax is available across 5 major platforms. iFax is the lowest cost way to fax. With over 2 million downloads, we remain the favorites among the users who want to send or receive online faxes may it be for personal or professional or business needs.

With nothing more than just an active internet connection and a fax app, you can smartly turn your smartphone into functional fax machine to execute your faxing needs even while you are on the go.

]]>https://www.ifaxapp.com/blog/shifting-business-take-everything-fax-machines/feed/0Should You Fax Or Should You Email?https://www.ifaxapp.com/blog/should-you-fax-or-should-you-email/
https://www.ifaxapp.com/blog/should-you-fax-or-should-you-email/#respondWed, 08 Aug 2018 10:19:56 +0000https://www.ifaxapp.com/blog/?p=243Looks like a normal decision of a day, right? But in today’s age, it isn’t. It’s more than everything as […]

]]>Looks like a normal decision of a day, right? But in today’s age, it isn’t. It’s more than everything as you have to be concerned about the safety and security of the content, privacy of the information, fax or email content and many such things.

While email is widely popular, is it better than a fax? Yes, it is in many cases, but fax is also prominent in certain ways. However, there are many reasons because of which neither of them has lost their importance. In this article, we are going to discuss a few ways in which fax is better than email.

Sending Email Vs Sending Faxes

We are all aware with the working knowledge of email. It’s quite simple. You draft a message, add recipient(s) and click send. You can send it via desktop, laptops and even smartphones anywhere, anytime.

Long before email became the means of a primary source of communication, faxes have been dominating since ages to send documents. Fax machines work with fixed phone lines, paper, ink-toner and a similar facility at the receiver’s end to another machine on a different location. In today’s age though, the process has become streamlined and there appear to be online fax services available with mobile and web application to conveniently send and receive faxes no matter where you are or what you doing. However, emails are still considered a better option when it comes to sending a quickly typed message. But, faxes are more preferred when it comes to sending documents especially confidential and signed ones.

Quick Process For Hard Copies

It is quite a straightforward process to send a signed document or a document in a hard copy format via fax, as you are able to send it placing a hard copy on a fax machine and by pressing few buttons. On the contrary, with email, you’ll have to first scan the document, edit the scanned image if required and save it on the computer before composing and attaching in the email. Even once it is received by the recipient, the attached file has to be printed.

Security

Sometimes the document contains confidential or secured information and in such cases, it is better to send it through fax. As the transmission of the document only involves a phone network and the physical copy of the document, it is received directly by the recipient with less risk of compromising with the integrity of the document.

With email there is always a little security concern will remain in the loop such as an attack of malware and spyware on the sending or receiving end. The random attacks and practice of phishing and hacking have made computer network security more vulnerable to such threats from time to time.

Organization

Everyday we receive tend to receive lots of emails and at the end of the day, it is usually a tedious task to locate a document or correspondence. When using an online faxing application, faxes are automatically archived in the cloud while also being sent to email. Rather than having to go through entire email inbox but on the contrary, your faxes are conveniently organized so as find them easily.

HIPAA Compliance

Health and Medical industry is one such where lots of document transmission happens in regards to the patient’s medical records and history. Under the Health Insurance Portability and Accountability Act (HIPAA), the privacy of individually identifiable health information should be protected and the same health information has to be securely kept or transferred in electronic form.

Hence, focussing on this account, faxing is more preferred over email when it comes to HIPAA compliance.

Delivery Confirmation

While it is hard to know whether actually, the recipient has received your email or not and not all of us have email tracking system in place. In such instances, we are always unsure until we receive the reply back.

On the other hand with faxing, if the fax has not gone through, then you will come to know. Also, once it is delivered, you will also get the confirmation of the same.

In Short:

The iFax app is available on 5 major platforms i.e, iOS, MacOS, Android, Windows, and Web. It’s presence spanned across 17 countries and already comes equipped with a state-of-the-art integrated document scanner. Additionally, it features fax image editing with automated fax image optimization. With annotate PDFs, fill forms, and adding a digital signature- iFax comes as a clear winner when it comes to the pool of companies offering online fax services.

iFax provides all-round solutions for every business faxing needs. With 128-bit TLS encryption, iFax allows you to securely send and receive faxes by email. When you set up your company with the iFax Enterprise solution, faxing will become one of the most secure ways of the communication protocol within your company.

]]>https://www.ifaxapp.com/blog/should-you-fax-or-should-you-email/feed/0Is Phone Line Mandatory For Fax?https://www.ifaxapp.com/blog/phone-line-mandatory-fax/
https://www.ifaxapp.com/blog/phone-line-mandatory-fax/#respondMon, 30 Jul 2018 05:33:42 +0000http://www.ifaxapp.com/blog/?p=232In the old times, as we all know that faxes were sent over a phone line. Home-based businesses and industries […]

]]>In the old times, as we all know that faxes were sent over a phone line. Home-based businesses and industries had to rely on a separate fax line so as to fulfill their faxing needs. To some extent in many such said industry network, faxes are still sent via conventional way.

Nowadays fewer people have fixed phone lines and working remotely even reduces the chances of a fax line or fax machine.

So the basic question which remains is… can we send a fax without a phone line?

Faxing Without A Phone Line

For small businesses or to send an off document via fax, it is neither a feasible option to buy a fax machine nor it seems that you’ll want to opt for a monthly fee to have a fixed phone line. Needless to say about the cost involved in the additional accessories & supplies such as paper, ink toner, etc. One option is to visit a nearby store or shop who can facilitate for you to send and receive a fax but this option has its own drawbacks for e.g, it’s time-consuming.

However, with technology gaining momentum in every aspect of our lives, faxing has not left behind as well. Now you are able to send and receive faxes online.

Online Fax Services

Online faxing is an Internet-based hosted service wherein you are excluded from having to buy and install fax servers, modems, and software. All you have to do is to subscribe to a third-party online faxing service that converts emails to faxes and vice-versa. You will need 3 things: Internet connectivity, ability to send and receive emails and subscription of online faxing service.

You can even avail a free fax number for your customers and clients to send you faxes. These faxes are securely embedded to protect your data and are stored in the cloud for you to access even while you are on the go via the app or online.

6) Feature-rich ComponentsCustomize images, add a company logo and digital signature. Receive fax notifications, updates and many more with iFax only.

7) Stay OrganizedNow sync all your digitized files to the cloud and retrieve it anytime-anywhere hence, no more need to manually arrange and declutter your office desk regularly.

Instead of having to scan a document, you can simply attach your documents as PDF files. iFax supports all the major file formats of your documents. You can even send photos as an attachment to the email. The best part of all is that all your data is safe and secure with cloud storage so that you never lose any important conversation, bill or document.

Additionally, apart from other features such as fax image editing, automatic optimizations, add company logo, 24*7 support, iFax’s major benefit is that it is HIPAA & GLBA compliant. iFax has truly stood up to its reputation for becoming world’s no.1 fax app in providing fast and reliable online fax services.

]]>https://www.ifaxapp.com/blog/phone-line-mandatory-fax/feed/0Essential Elements In Setting Up Your Home Based Businesshttps://www.ifaxapp.com/blog/essential-elements-setting-home-based-business/
https://www.ifaxapp.com/blog/essential-elements-setting-home-based-business/#respondThu, 26 Jul 2018 05:32:20 +0000http://www.ifaxapp.com/blog/?p=227Maybe working for years might have elevated your experience and gained valuable business lessons to open or start your very […]

]]>Maybe working for years might have elevated your experience and gained valuable business lessons to open or start your very own home-based business. Or, you might be a young enthusiastic college graduate who thought of trying your hand first in business rather than working as an employee. Does any of these scenario ring a bell?

Whatever your reasons could be for wanting to start your home-based business, certain things remain universally true such as, preparation, commitment, time, etc to have success and growth since the initiation of your business.

1) Passion

It’s preferable to build your company or business around your passion rather than to invest in a market trend. With your passion project, you are never going to lose out on the interest which is a key ingredient of becoming successful.

When you are passionate about your business you tend to find out solutions to the problems because it’s not the problems that matters, what matters is the attitude towards solving it. This will also drive growth as you will be exploring new ways to overcome daily challenges.

2) License & Permits

You can always get the perfect information on the requirements of license and permits from the local regulatory or concerned authorized department from the industry. The fees and other such related requirements may vary based on your business type, activities, location and state & national government rules.

Though, you will need to apply & register for your trade & business name with the county. This is necessary to avoid misunderstanding of operating the two businesses under the same name. Alongside, you’ll also need to make a decision upon which type of legal structure of the company you want for e.g, proprietary firm, corporation, limited liability company or partnership, etc.

3) Business Plan

For newly entered businesses, it’s quite easy to get lost in the already developed marketplace, irrespective of your product. But having clear business goals and understanding of business concept and values can help you point in the right direction.

Entrepreneurs who would want to venture into business primarily needs a plan comprising of the business concept and the relative strategy. The plan should also explain your marketing plan, the profile of the key team members & budget. Effectively including the key points in your business plan is utmost important. It should efficiently represent you, your business’s vision & mission statement and your management team.

4) Capital

The old-fashioned way to generate capital for your home-based business could be from friends and family members instead of turning to investors or venture capitalist. If you are able to invest in the project then you can avoid giving up the major share of your home-based business to an investor.

If you are facing a financial crunch from family, friends, and investors then you could also try applying for a business grant or loan from any bank or financial institution.

5) Document Transmission

Much easier said than done when it comes to starting and running your own business. In the initial days of any business, it is obvious that most of the time is utilized in implementing and setting up the groundwork. During this, you’ll be communicating with lots of sellers, vendors, manufacturers, raw material suppliers, clients, etc. Spending half of your day in just sending and receiving documents is not feasible for any business and hence, you need a proper system in place to transmit your document.

‘Internet Fax’ or commonly known as ‘Email Fax’ simply uses your email account and the internet access to send & receive faxes. Anytime. Anywhere. Internet fax services are becoming a sensation these days, which allows you to send and receive documents from your mobile device as long as you have an active internet connection in your smartphone.

With iFax, you can connect to leading cloud storage platforms as well as upload from the web, email or desktop computers. No more need to spend for the long-distance calling costs associated with faxing for your National or International recipients.

With over 2 million downloads, and so far users have sent over 2.5 million super low-cost fax pages since 2008. Moreover, you could also use iFax’s website to send a fax or use their fax by email feature. The iFax app runs on multiple platforms such as Mac, Windows, iPhone, & Android.

]]>https://www.ifaxapp.com/blog/essential-elements-setting-home-based-business/feed/0What Are Wireless Fax Machines? Unveil The Complete Reality Of Wireless Faxinghttps://www.ifaxapp.com/blog/wireless-fax-machines-unveil-complete-reality-wireless-faxing/
https://www.ifaxapp.com/blog/wireless-fax-machines-unveil-complete-reality-wireless-faxing/#respondTue, 03 Jul 2018 05:07:10 +0000http://www.ifaxapp.com/blog/?p=209Traditional fax machines cannot compete with the modern day tech in the faxing industry, however, much to their own credit, […]

]]>Traditional fax machines cannot compete with the modern day tech in the faxing industry, however, much to their own credit, conventional faxing have to cope up a lot. Most of the industries such as health & medical, business, the government still can’t survive without their daily faxing needs to send and receive documents, files or contracts. However, the way in which fax operates has changed dramatically over the past few years.

As a matter of fact, using a fixed phone line or a dongle is no longer an essential need for effective fax usage. Nowadays, one can easily send and receive documents over the internet. This can be achieved via wireless fax using Voice Over Internet Protocol (VOIP) technology.

With this, you can easily send and receive fax on your smartphone, laptop, tablet or desktop. There are certain ways in which these currently fixed phone line fax can be migrated to wireless fax. Let’s discuss in detail few options for the wireless faxing as follows:

Wireless Fax Options

Mobile Wireless

There are online fax services through which you can easily send and receive fax documents wirelessly with just your mobile connection. You can use your fax services to transmit and act as an intermediary to virtually send and receive fax files via email, web interface or even by an app. This does not turn your smartphone into a cellular modem or a replacement for the fax machine. However, it is the fastest way to fax wirelessly using a mobile or WiFi connection.

The only wireless component in this fax exchange is the mobile internet connection between the mobile device and fax machine. However, the actual fax machine will still be connected to a landline. That is of course unless both the sender and receiver are using an Internet-based fax service.

Wireless mobile fax is also another option wherein, a physical fax machine is connected to a smartphone via its internet connection. Only certain types of fax machines support wireless fax connection such as GSM or CDMA fax machines which depends upon the cellular network.

All you need to ensure is to have a strong internet connection while using this type of wireless fax service. You will also need to check that fax machine and mobile device are independently having their own cellular account and fax number.

Phone Jacks

This is suitable for those who have already got the fixed line connection and now wants to go wireless. Using VOIP (Voice Over Internet Protocol), you simply need to plug your wireless phone jack into the physical fax machine and it is good to communicate wirelessly with your laptop, desktop or smartphone.

VOIP technology permits a user to transmit fax over internet/WiFi connection. One can even use it to make phone calls via the internet, as long as you are properly equipped.

Can A Wireless Fax Be Done?

Absolutely yes, a fax can be sent and received wirelessly if both the parties are using online or app-based fax service. Following the few handy benefits of using online fax services:

If you are in a line of work wherein you have to send faxes frequently and also with tangible personal or business information than I would recommend none other than, The most secure ‘iFax’ app. With over 2 million downloads, and so far users have sent over 2.5 million super low-cost fax pages since 2008.

Moreover, you could also use iFax’s website to send a fax or use their fax by email feature. The iFax app runs on multiple platforms such as Mac, Windows, iPhone & iPad, and Android.

]]>Sooner or later, small or big organizations who want to expand their operations have to let go the traditional fax machines or fax servers and should be aiming for an enterprise-grade electronic faxing (e-faxing) solution to fulfill all their faxing needs. The classic advantage of using internet fax service is that it allows you to get rid of heavy fax machines, fixed phone line, etc. all you need is a working email account and an online fax service provider.

The market for internet faxing is on a constant verge of rising now more than ever because of the inclusive services provided by cloud-based faxing technology.

Let’s see what an online fax service for business should offer and which enterprise fax solutions a business should be thinking to opt.

What to Expect From Online Fax Services?

Irrespective of your business size, you can take the immense benefit of online fax services to not only send and receive documents but also perform many other functions to increase the business productivity using a desktop computer or even a smartphone. So here is the list of basic features to be expected from an online fax service provider for business:

Send a fax from an email: This feature allows you to hassle-free send fax from email regardless of any email server you are using and moreover, a copy of all the sent and received documents will be saved in your inbox.

Send a fax from cloud storage: You can connect to any leading cloud storage and upload documents directly from there to send faxes. The option to send faxes from cloud storage paves the way for your business to easily fax documents, reports or even spreadsheets with just a few clicks.

The All-In-One Enterprise-Grade Faxing Solution:

iFax is world’s #1 simple and easy internet fax service that allows to send and receive faxes by email and online from anywhere.

iFax enterprise is made for broadcast and business faxing. Use a simple online fax dashboard to effortlessly send faxes anywhere, anytime and to anyone. Additionally, you import or create broadcast lists, customizable cover page templates and enjoy pay-as-you-go pricing. The more you fax the more you save!

iFax being one of the most sought-after productive online faxing apps that saves you time and money while simultaneously offering cutting-edge fax features. With HIPAA & GLBA compliant, iFax allows you to securely start sending and receiving faxes instantly from anywhere.

1) Save Money

No Fax machine, fixed phone line, paper or ink toner cost

2) Full of Options

Select your preferred fax number from a pool of local and international numbers

3) On The Go

Feel the convenience to send and receive faxes from your desktop, tablet, laptop or smartphone.

4) Highly Secured

Faxes as an email attachment are delivered straight to your email inbox.

]]>Aren’t we all concerned about the security and theft of our belongings; whether physical or digital. With the recent hack happening of personal information, individual along with businesses have to sharpen their edge across every possible threat.

When we are usually sending office or business documents, it’s a given requirement and notion that you want it to be transmitted in the safest and secure way possible. None of us would want to have fluttering eyes hovering around your messages and neither would want the sensitive data & confidential information to fall into the wrong hands. Hence, lies the most crucial question of choosing the best communication method, i.e, Email or Electronic Faxing?

Both have their pros and cons. Email has been in the use now for a while and usually are reliable and hence, remains one of the widely used communication medium in the business world. On the other hand, electronic faxing offers lots of benefits in addition to the conventional faxing. Electronic faxing or commonly referred to as ‘Online Faxing’ can save your lot of time, resources and ofcourse money. There are security benefits and risks involved in both the document transmitting methods, so let’s discuss them one by one.

Email: Benefits & Risks

Email, which is a leading and prime way of communication by offices and businesses around the globe because of its simplicity and many security benefits it has to offer. As email is surrounded by many benefits, there are also ways that its security can be compromised, some of which could be unnoticeable.

Benefits:

Most email programs are usually encrypted with login system with a user id and password.

Ranges of Anti-virus and firewalls are most of the time effective at protecting the computer from harmful cyber attack.

Email allows to send the document to only one person or more precisely, only to the intended recipient to avoid security issues whereas, faxes are lying around in a much open space area of an office, where they are more prone to the identity or data theft of personal information.

Risks:

Emails are more exposed to malicious software or spyware that could be attached in the message to infect recipient’s computer.

Email accounts can be hacked and accessed by people other than their owner.

Emails can be used to carry scams such as phishing – wherein an attempt is made to collect users information like usernames, passwords, credit card numbers and bank account details.

Emails can be used for casual or professional communication; however, legally binding documents are still preferred to be sent by fax.

Electronic Faxing: Benefits & Risks

Faxes are the backbone of business communication. Well, there have been recent updates in the faxing technology wherein the conventional/traditional method of sending and receiving faxes is to change to online faxing. Online faxing fulfils the same purpose, just that, it does save your business from the unnecessary expenditure of paper, ink, toner, fixed phone line, etc. Businesses may have shifted towards becoming paperless office by adopting the go-green culture but by no means, the usage or existence of fax has decreased.

Benefits:

If fax documents are containing a physical or digital signature, then these documents are considered to be legally binding.

Online faxes are received straight to your email inbox rather than the document lying on the fax machine which makes it more secure. Also, you can choose which confidential documents you would rather send it to email than to send it to a fax machine.

Online faxes are highly secured because they are encrypted with a robust and reliable system to protect your data.

Electronic faxing is neither vulnerable to spam and malicious malware attack which is common with other online communication methods and nor it requires lots of time and waiting in line to send or receive faxes.

Risks:

All fax machines within the same network follow the same protocol. This paves the way for anyone to intercept and gain unauthorised access to the network.

If the electronic fax transmitted to a physical fax machine as the recipient, the paper-based fax document is prone to the risk of falling under the hands of an unintended person, especially if the fax machine is in the common area or by the lobby or kept secluded in the last block by the cafeteria.

Since technology has evolved in every aspect and one of the most important transformative event that the world witnessed was the time when not long ago the old methods of sending faxes were replaced by “Internet or Online Fax”. Whether you refer to it as ‘electronic faxes (e-faxes), internet fax, online fax or digital fax’, the only trustworthy name that rings a bell is “iFax”. iFax has become the industry leader in providing online fax services either to send faxes or receive faxes online through its amazing features, speed and efficiency.