Tag Archives: Rules

4-1.Specification of uniform–[1][Uniform for officers of the Police. For the purpose of uniform the Police Service of Pakistan (Uniform) Rules, 1952, and for the purpose of Decoration and Medal Schedule to the Decoration Act, 1975 (Act XLIII of 1975) shall apply].

4-2.Muster patterns– (1) Muster patterns of all material and articles of clothing prescribed for enrolled police officers will be supplied by the Inspector – General, at the time of approval of such patterns, to 1[“Each Superintendent of Police, commandants Police Training College Sihala and Punjab Reserve Police and Incharge Police Recruits Training Centers]. A label bearing the name of the article and a reference to the order sanctioning its issue shall be firmly attached by the seal of the Central Police office to each pattern so issued. Similar sealed muster patterns will be supplied by the Inspector – General to firms for each article which they are authorized to supply.

Deputy Inspector – General shall inspect sealed patterns and satisfy themselves that they are of the latest issue and that obsolete patterns have been destroyed or sold.

(2) No changes shall be made in the pattern or material of any article of uniform prescribed for police officers except under the orders of the Inspector – General.

4-3.Modifications permitted in regulation uniform– Detailed instructions regarding the wearing of uniform by gazetted officers and the modifications in the standard kit, which are authorized by the Provincial Government, are contained in Appendix 4-3. Police officers are not permitted to wear as uniform any article of clothing, which is not authorized in this chapter and its appendices, but, subject to this proviso, the dress worn on different occasions may be varied by the order of the Superintendent of Police, within the limits prescribed in rule 4-4.

4-4.Uniform to be worn on all duties– (1) Police officers of all ranks shall wear uniform on all parades and on all duties of a ceremonial nature or which involve the exercise of their powers as police officers; provided that this rule shall not apply to police officers specifically deputed on plain cloths duty. The wearing at any time of a mixture of uniform and plain clothes, or of unauthorized various of uniform, is absolutely prohibited.

(2) The nature of uniform to be worn on duty shall be regulated by the order of the Superintendent of Police according to climatic conditions and the nature of the duty, subject to the rules in this chapter and its appendices, and provided that all men parading or proceeding on duty together shall be clothed alike. Deputy Inspectors-General shall require that the spirit of these orders be observed, but should not otherwise limit the discretion of Superintendent.

(3) These orders apply strictly to police officers exercising their legal powers in rural areas. The protection of section 353, 2[2][Pakistan Penal Code], shall not ordinarily be afforded to any police officer who may be assaulted, unless the Superintendent of Police is satisfied that such officer was at the time properly dressed in an, authorized uniform and equipment. For all duties performed in the public view police officers of all ranks shall be so turned out that there can be no possibility of mistake as to their being police officers. For such duties through the comfort of officers and men in climatic and other circumstances must be considered, smartness shall not sacrificed.

(4) Officers and men appearing in Courts of law as prosecutors, witnesses orderlies or escorts, and clerks on duty at city, cantonment or civil lines police stations, shall wear uniform. Other officers shall not ordinarily wear uniform on office duties.

(5) Police regulation uniform shall not be worn at fancy dress balls, nor shall such uniform be lent for use or worn by their owners in dramatic performances or other entertainments. There is, however, no objection to uniform of obsolete pattern being worn on such occasions.

4-5.3[Grant for the purchase of uniform, Saddlery and horses– The following grants fo the Purchase of uniform and of a horse and saddlery when an Officer is required to keep a horse, have been sanctioned by Government for Gazetted Officers of the Police Service of Pakistan and the Provincial Police Service.]

Officers

Uniform

Horse and Saddlery

1. Police Service of Pakistan Officers directly recruited and promoted from the Provincial Service.

4[Rs. [3,000]

Rs. 600 (When required to keep a horse)

2. Provincial Police Officers (Deputy Superintendent of Police)

4[Rs. [3000]

Ditto

(2) (i) An officer on appointment to the Police Service of Pakistan shall be entitled to receive an initial grant of Rs. 4[3000] and, if he applies for it loan of the same amount to enable the Officer to acquire the full kit. The loan will be recovered in 36 equal installments commencing from the month following the month in which it is drawn with an additional installment for recovery of interest.

(ii) At intervals of 3 years from the date of appointment or from the date on which the uniform is first maintained, whichever is later, a P.S.P. Officer shall be entitled to a renewal grant of 4[Rs.600/-] for summer uniform.

(iii) At intervals of 7 years from the date of appointment or from the date on which the uniform is first maintained, whichever is later, P.S.P. Officer shall be entitled to a renewal grant of 5[3][Rs.1500/-] for winter uniform.

(3) The P.S.P. Officers who were in service on 23rd August, 1965 would fall in the following three categories and would be paid renewal grant in the manner described below:-

(i) Those who had not at all drawn the old renewal grant of Rs.350/- before 23rd August, 1965 as they had not completed 10 years service;

(ii) Those who had drawn the old renewal grant of Rs.350/- more than three years before 23-08-1965 and;

(iii) Those who had drawn the old renewal grant of Rs.350/- within three years before 23rd August, 1965.

Officers of the first two categories may be paid the renewal grant (both summer and winter uniform) as on 23rd August,1965. This means that the grant made after 23rd August, 1965 should be deemed to have been made on 23-08-1965 for the purpose of counting subsequent spells of 3 and 7 years. The Summer uniform grant of Rs.600/- should be repeated every three years and the winter uniform grant of Rs.1,500/- should be repeated every seven years counting from 23rd August, 1965. Officers of the theirs category should be paid the renewal grant in the manner described as under:-

(a) In lieu of the summer uniform grant of Rs.600/- they should be paid Rs.250/- on the date on which they completed three years since they draw the old renewal grant of Rs.350/-. Thereafter they should be paid grant of Rs.300/- at intervals of three years.

(b) The winter uniform grant of Rs.1,500/- should be paid to them as on 23rd August, 1965 and repeated every 7 years counting from that date.

(4) (i) An Officer on appointment to the Provincial Police Service of West Pakistan shall be entitled to received an initial grant of Rs.3000/- and, if he applies for it, a loan of grant the same amount to enable the Officer to acquire the full kit. The loan will be repaid by him in 36 equal in almosts commencing from the month following the month in which it is drawn with an additional installment for recovery of interest.

(ii) At intervals of three and seven years, a Provincial Police Officer shall be entitled to a grant of 5[Rs.600/-] and 5[Rs.1500/-] for renewal of summer winter uniforms respectively. The period of 3 years and 7 years will be calculated from the date on which the first grant was drawn before 9-4-1966.

(5) The Provincial Police Officers in service on 9th April 1966 would be paid renewal grants in the manner described below:-

The period of 3 years (for summer uniform and 7 years (for winter uniform) will counted from the date on which the last grant of Rs.200/- under the old rule was drawn and if such a date falls before 9th April, 1966, the grant will be payable on 9th April, 1966 and not at any earlier date.

Note – The enhanced initial outfit grant and grant for the periodical renewal of uniform in respect of the Provincial Police Service Officer takes effect from 9th April, 1966, without retrospective effect.

(6) The grant to both Police Service of Pakistan and Provincial Police Service Officers for horse and saddlery is renewable at intervals of seven years. Provided that no Officer who is due to retire within next five years or who holds administrative post for which maintenance of a horse is not essential, is eligible to receive a grant for the purchase of a horse and saddlery.

(7) It is discretionary with the Provincial Government to with old the grant for the horse and saddlery and also the grant for uniform from any officer who is due to retire within next five and two years respectively.

Note 1 – Before a Police Officer is allowed to draw an allowance for the renewal of his uniform a certificate to the effect that his uniform and equipment have been maintained in good order and condition, shall be furnished to one Audit Office concerned by his immediate Controlling Officer for purposes of audit. In the case of Superintendent of Police, the certificate shall normally be supplied by a Deputy Inspector – General of Police and in the case of a Deputy Superintendent by the Superintendent of Police Incharge of the District Unit which he is serving.

Note 2 – The renewal of the uniform grant to an Officer promoted from the Provincial Police Service to the Police Service of Pakistan shall be payable at the rate admissible to Police Service of Pakistan Officer and from the date when the renewal grant originally fell due, as if the Officer in question had not been so promoted.

(8) Every application for renewal of the grant of account of horse and saddlery must be accompanied by a certificate stating that a charger is being maintained and has ordinarily been maintained for a total period of seven years from the date the charger was first maintained.

Note 1 – In application for the renewal for uniform and horse and saddlery grants, the date should be one from which uniform and horse was first maintained.

Note 2 – In reckoning the period of seven years for the renewal of the grant for the purchase of a horse the word ordinarily used in Rule 4-5(8) should be taken to cover period of leave during which a horse has not been maintained.

1 Khaki Pagri.

1 Khaki Fringe

1 Khaki Kullah.

2 White vests.

1 Pair of white canvas shoes. For Teargas Squad.

1 Durree.

1 Mosquito Net.

1 Haver Saeck.

1 Water Bottle.

1 Pair of shirts.

The extra beret, shit and pair of slacks shall be withdrawn on a man’s transfer from the reserve for issue to his relief. The shirt and pair of slacks if found unserviceable at the time of their surrender shall be sold as old stores. In the case of a man posted in the tear gas smoke squad the two most serviceable of their three issues of shirts and slacks, which a man will possess while in the squad, shall remain on his transfer from the squad as part of his full kit, the least serviceable issue being without to be sold as old stores.

(b) The upper subordinates posted to reserves shall be issued with one extra beret one gray cotton shirt and one pair of Khaki drill slacks provided that they served in such posts for a period of at least four months in any one financial year.

(2) I extra clothing authorised by this may be maintained in districts on aescal sufficient for the 1st and 2nd reserves.

(3) Every directly appointed probationary upper subordinate shall be supplied at the Police Training College with full uniform every article of which shall be inspected by the Commandant or a gazetted officer. He will also be supplied with the articles mentioned in para 4(a) below.

(4) (a) All upper and lower subordinated deputed from districts to the Police Training College shall take with them their full uniform and the following articles will be issued to them in their districts at government expense.

(b) In the case of students of the drill instructors class detained temporarily at the Police Training College as Assistant Drill Instructors (on district strength) a second issue of any of all the extra articles mentioned in clause (a) above, shall be made by superintendents of Police at the request of the Commandant, Police Training College, irrespective of the normal periods of wear prescribed by Police Rule 4-11 (1).

(c) The under mentioned extra articles of uniform will be issued additional to normal kit to Head Constables on the drill staff of the Police Training College and to all lower subordinates employed in the drill staff at Recruits Training Centres:-

Puttis Wollen (to the Assistant Riding Master)Khaki Kullah

Physical Training Vest (Thin)

Physical Training Vest (Thick)

Socks

Belt Waist Black (Leather

Chevrons

Beret

11

1

1

2 Pairs

1

1 Pair

1

Officers

Uniform

Horse and Saddlery

Silver buckleWhistle with lanyard

Shoulder Badge (Police)

Shalwar blue flat

*Peak Cap with Badge

Dopata light blue 2 yards

*Cross Belt

* Leather belt number plate

*Cap blue China Style with badge

Shoulder Badge (Mohafiz)

Name Plate for U. S.

11

2

2

1

2

1

1

1

1

1

To be replaced in accordance with P.R. 4-6(1(b)

1 Year

2 Years

1 Year

10 Years

10 Years

1 Year

4-6. Free issue of articles of uniform and equipment to upper subordinates – (1) Upper subordinates of first appointment, or first promotion to that status except office Superintendent / Head Clerk, Head Constable promoted to officiate as Assistant Sub-Inspector shall be provided at the expense of the clothing and equipment funds with a free issue of uniform and equipment at the following scale:-

(a) Initial issue of two khaki coats, two bush shirts, two shorts and one of every standard article of clothing and equipment as prescribed in Part IV of Appendix 4-1. Other option articles of uniform authorised by rule 4-3 may also be supplied. [4][Provided that initial annual expenditure per head for an upper subordinate shall not exceed Rs. 1,490.95 and recurring expenditure for upper subordinate per annum shall not exceed Rs. 275.49 paisa.]

A register in form 4-6(1) (a) shall be maintained by the Officer Superintended Head Clerk to provide a proper check on expenditure on this account. Before the renewal or issue of articles of clothing and equipment is sanctioned, he shall certify that the total annual expenditure does not exceed an average Expenditure given above.

NOTE

Proceeding sub-inspectors shall be issued with gaiters and a pair of beeches but will be issued with 3 pair of Khaki drill slacks instead as initial issue.

(b) Free replacement shall be allowed according to the periods prescribed in Rule 4-11. [5][* * * *] Clothing and equipment for which no period is fixed shall be free only on being certified by a survey committee to have been lost or rendered unserviceable by fair wear and tear or under circumstances involving no neglect on the part of the officer concerned.

(c) Uniform for Upper Subordinates shall be issued by the Lines Tailor and carefully fitted, but officers may be permitted to draw material of the prescribed pattern from Store on payment and have it made up privately for supplementary articles or replementary articles or replacements of uniform provided at their own expense. The cost in such cases shall be recovered in instalments.

(d) The following articles of uniform have been prescribed for issue to the Lady Inspector, Government Railway Police, Punjab:-

[6][ The following articles of uniform have been prescribed for issue to the Lady Police (Upper and Lower subordinates):-

Serial No.

Particular of articles to be issued

Quantity

Duration of Year

12

3

4

5

6

7

8

9

10

Jacket, Flanne … … … … …Tie blue … … … … …

Shits Blue flat Coller (Coller attached) … … …

Filed Service Cap … … … …

Shoes Black (Regulation) … … …

Socking blue (Cotton) … … … …

Socking blue (Woolen) … … …

Gloves Woolen … … … …

Cardigan Jacket … … … …

Great Coat … … … … …

11

2

1

2

2 pairs

2 pairs

1

1

1

2 years1 year

1 year

4 years

1 year

1 year

1 year

1 year

3 years

8 years ]

Upper subordinates posted to Murree shall in the cold weather wear khaki serge coats and breeches. The pattern shall be exactly the same as the khaki drill uniform. The serge uniform will be issued in addition to the khaki uniform. When an officer is transferred from this Hill Station he will leave his serge uniform behind to be used by other officers transferred to the district as the case may be.

(e) Head Constables promoted to officiate as Assistant Sub-Inspectors shall deposit in the Police Lines the uniform issued to them as Head constables. It shall be retained for re-issue to them if they are reverted. Officiating Assistant Sub-Inspectors of Police shall be provided at the expense of clothing and equipment funds with the articles of uniform mentioned hereafter:-

1 Great Coat2 Khaki Tunics

1 Khaki Safa

1 Khaki Kullaha

1 Khaki Safa Fringe

1 Khaki Bush Shirts

1 Pair stockings1 Belt

1 Pair Boots

1 Set shoulder badges

1 Set buttons

1 Pair breeches

On substantive promotion Assistant Sub-Inspectors shall receive the balance of the uniform admissible to them and the uniforms issued by them as Head Constables shall be issued to other Lower Subordinates. If reverted to the rank of Head Constable the uniform issued to them while officiating as Assistant Sub-Inspectors shall be returned to store. They shall then receive a re-issue of Head Constables uniform.

(2) A check list in form 4-6(2) shall be maintained for each upper subordinate showing the issue or replacements of clothing and equipment which have been made to him and the dates on which each article was issued. Each entry will be attested by a gazetted officer. The check list shall be attached to the officer’s Character Roll.

(3) All articles of uniform or equipment issued to upper subordinates are the property of Government and shall be surrendered on reversion or reduction to the rank of lower subordinate, dismissal or retirement. In the case of upper subordinates, who are specially permitted by the Inspector – General to wear uniform on ceremonial occasions after retirement, Superintendents of Police are empowered to permit them to retain one suit of khaki uniform complete with pagri, beret cap, etc., but without great coat.

4-6 (A). clothing Allowance for the staff of the Special Branch and Crime Branch – Upper and Lower subordinates on the staff of the Special Branch and Crime Branch are not provided with free annual issue of uniform but received the following Cash Payments form the clothing fund to enable them to make-up their own clothing:-

Inspector, Sub-Inspectors and Assistant Sub-Inspectors

Head Constables and Constables

Rs.275.49 per annum.

267.57 per annum.

[7][4-7. Recruits Kit – Each recruit on enrolment shall be supplied with the following articles of clothing:-

1 Great Coat1 Cardigan Jacket

2 Pair Khaki Drill Shirts

3 White Vests

1 Pair white canvas shoes

1 Pair of khaki knicker bockers

1 Pair of half putties (Cotton) and footless hoes (Woolen)

1 Kit bag

2 Beret caps with badge

2 khaki slacks

2 Socks (Woolen)

1 Flannel shirt

1 Jersy woolen

1 Mosquito net

1 Leather belt1 Pair boot ankle

1 Pair chapple black

1 Whistle with Leather strap

1 Polo Stick

1 Pair shoulder Badge (Police)

1 Number Plate

1 Insignia Punjab Police (Mohafiz)

1 Laminated Identity card with photograph

2 Pairs of socks to each recruit on enlistment followed by a further issue of two pairs on the termination of recruits course.

1 Pair of socks at the end of every subsequent six months.

Recruit undergoing training at the Recruits Training at the Recruits Training Centres, shall be provided following extra articles:-

1 Canvas2 Cotton vest white

3 Khaki Shirt

4 Shirt Mazri

5 Khaki Slacks

6 Beret Cap

7 Half Hose

8 Putti blue cotton

9 Durree

2 Pairs.3

2

2

1

1

1

1

1

[8][ The great coat shoes and Beret cap shall be issued from the full kit mentioned hereafter. A sufficient number of the remaining articles shall be maintained in each district for the use of recruits, being replenished, as far as possible, from clothing surrendered as time expired, or otherwise surplus, provided it is in throughly good condition.]

Full kit of lower subordinates – The full kit to be issued to each lower subordinate on joining the ranks and to be maintained by him thereafter shall consist of the following articles:-

1 Pair of boots ankle in the 1 pair of chaplies black in the case of all Constables and un-mounted Head Constables and 2 Pairs of ankle boots black in the case of Mounted Head Constables and Constables.

Extra for men employed on Drill staff

For gunmen deputed for the protection of Governor of Punjab.

For men employed on traffic duties in districts and on highways.

Woolen gloves for each lower subordinate posted at hill stations in the hilly parts Rawalpindi district for wear in the winter.

One waterproof coat for much lower subordinate posted at hill stations and in the hilly parts of Rawalpindi district and those employed on traffic duty in the districts where a regular traffic staff is sanctioned].

4-9. Clothing to be shown at kit inspections – (1) Lower subordinates shall lay out their kits and one suit of plain clothes as kit inspections according to the approved diagram issued on the authority of the Inspector – General. The plain-clothes shown deed not be of standard patter, but shall include a pagri and shall be suitable for walking out dress.

(2) A kit inspection diagram shall be supplied to every police station, post, standing guard and barrack in each district.

[9][4.10. Issue and wearing of chevrons and badges – (1) Chevrons are authorized as follows:-

(a) Head Constables on passing the Intermediate Courses stripes and a five-pointed star.

(b) Probationary and confirmed Head Constables 3 stripe.

(c) Officiating Head Constables 2 stripes.

(d) Constables on list (c) and CII-I stripe, to be worn on both sleeves midway between the elbow and shoulder point towards the elbow.

(2) Badges of the St. John’s Ambulance Association shall be worn by those entitled to wear them midway between the elbow and the shoulder on the right sleeve Head Constable shall wear such badges immediately above the chevrons.

(3) Marksman’s badges shall be worn on the left sleeves above the point of the cuff.

(4) Chevrons and badges shall be issued as required at the expense of the clothing fund].

[Rule 4.11. The sub-joined table along with footnote of the Rule 4.11 shall be reconstructed as under:-

Note – Laces supplied with black boots may be renewed after six months it replacement is certified as necessary by a competent authority.

(2) If any article of clothing mentioned in the statement in the statement above is held, after formal enquiry, to have been rendered unserviceable within the prescribed period through ordinary wear and tear and not through unfair usage, it shall be replaced at the expense of the clothing fund under the orders of Deputy Inspector General.

(3) Of the three issues of khaki kurtas and knicker-bockers, required by rule 4.8 to form part of a full kit, one shall be kept for wear as full dress when ordered : the other two shall be in wear for ordinary duties, to permit of each being washed as required. One twill shirt and one pair shorts shall be issued new every year, the second issue, prescribed by rule 4.8 and required to be shown as kit inspection, being that of the previous year.

(4) Efforts should be made to make all renewal issues of articles of Clothing and Equipment due in any one year at one time, at least t o men stationed as places other than district headquarters. This will present no difficulty in cases in which duration periods are fixed in terms of whole years. [10][ * * * ].

[11][4.12. (1) (a)Men posted to the 1st and 2nd armed reserved and teargas smoke squad be issued with the following articles in addition to those contained in their full kits:

1 Khaki Pagri ….

1 Khaki fringe ….

1 Khaki Kullah ….

1 White Veats ….

2 Pair of white canvas shoes …. For 1st and 2nd Armed Reserve.

1 Durree ….

1 Mosquito net. ….

1 Haversack. ….

1 Water bottle. ….

1 Pair of canvas gaiters. ….

1 Beret. ….

1 Grey Cotton shirt ….

1 K. D. Slack. ….

1 Khaki Pagri ….

1 Khaki fringe ….

1 Khaki Kullah ….

2 White Veats ….

1 Pair of white canvas shoes …. For Teargas Squad.

1 Durree ….

1 Mosquito net. ….

1 Haver sack. ….

1 Water bottle. ….

1 Pair of Shirts ….

The extra beret, shit and pair of slacks shall be withdrawn on a man’s transfer from the reserve for issue to his relief. The shirt and pair of slacks if found unserviceable at the time of their surrender shall be sold as old stores. In the case of a man posted in the tear gas smoke squad the two most serviceable of their three issues of shirts and slacks, which a man will possess while in the squad, shall remain on his transfer from the squad as part of his full kit, the least serviceable issue being without to be sold as old stores.

(b) The upper subordinates posted to reserves shall be issued with one extra beret one gray cotton shirt and one pair of Khaki drill slacks provided that they served in such posts for a period of at least four months in any one financial year.

(2) I extra clothing authorised by this may be maintained in districts on aescal sufficient for the 1st and 2nd reserves.

(3) Every directly appointed probationary upper subordinate shall be supplied at the Police Training College with full uniform every article of which shall be inspected by the Commandant or a gazetted officer. He will also be supplied with the articles mentioned in para 4(a) below.

(4) (a) All upper and lower subordinated deputed from districts to the Police Training College shall take with them their full uniform and the following articles will be issued to them in their districts at government expense.

(b) In the case of students of the drill instructors class detained temporarily at the Police Training College as Assistant Drill Instructors (on district strength) a second issue of any of all the extra articles mentioned in clause (a) above, shall be made by superintendents of Police at the request of the Commandant, Police Training College, irrespective of the normal periods of wear prescribed by Police Rule 4-11 (1).

(c) The under mentioned extra articles of uniform will be issued additional to normal kit to Head Constables on the drill staff of the Police Training College and to all lower subordinates employed in the drill staff at Recruits Training Centres:-

Puttis Wollen (to the Assistant Riding Master)Khaki Kullah

Physical Training Vest (Thin)

Physical Training Vest (Thick)

Socks

Belt Waist Black (Leather

Chevrons

Beret

11

1

1

2 Pairs

1

1 Pair

1

Note (1) Police Service of Pakistan Officers in an administrative post is entitled to count any such period forwards the renewal grant for horse and saddlery, provided that he eventually reverts and is no confirmed in the administrative post, and provided also that he maintains a horse during the officiating period.

(2) Grant for the Purchase of uniform and saddlery will be sanctioned to Deputy Superintendents on as substantive promotion or on acting promotion in long term vacancies where there is no likelihood of reversion of the Officer concerned, provided that in case of reversion the Official concerned will be liable to refund proportionate case of uniform for the unexpired period of its life which is 3 years for summer uniform and 7 years for winter uniform.

(3) An officer of the Provincial Police Service on promotion to the Police Service of Pakistan shall be entitled to the difference between Rs.1,500/- and the amount already drawn for the purchase of uniform.

(4) In every case in which a grant is given the office receiving the grant shall furnish the Audit Officer concerned with a certificate to the effect that the full amount received has been spent in cases where the grants are not fully utilized the saving effected should be atonce refunded to Government.

4-13. Issue of Haversacks – [The Superintendent of Police shall keep in pool four haversacks in each Police Station and twenty-four per Police Line. Whenever a man goes on duty he shall use the haversack and when he returns be shall deposit it back].

4-15. Statement showing the issue of clothing – A statement shall be prepared annually and hung up in the office of the Superintendent showing the issue of clothing made during the two previous years and proposed during the ensuing three years.

4-16. Receipts for articles issued – An account of clothing shall be kept in a personal ledger account in form 4.16 Sufficient pages will be allotted to each man for a period of 8 years, and all issues of articles of clothing shall be entered as made. Separate receipts shall be obtained for issues to men posted away from Headquarters in form No. 4-16 and necessary entries shall be made in the ledger on their receipt. This will enable the date of the previous issue of any article to any particular man to be readily ascertained. These folios will be maintained for sixteen years.

[12][4.17. Issue of extra uniform to drivers – Orderlies employed by Officers as motor drivers may be issued with the following extra articles of clothing which may be replaced after the expiry of the duration periods prescribed in rule 4-11:

4-18. Articles of clothing issued to lower subordinates are property of Government – All clothing issued to lower subordinates at the expense of the clothing funds is the property of Government.

4-19. Number of kits to be maintained – (1) Full kits corresponding to the number of lower subordinates sanctioned for the district shall be maintained; provided that no kits shall be kept for men solely for duties for which uniform is not required.

(2) When the general issue of any article forming part of a full kit, which in store on account of vacancies or otherwise, raises the number of such articles in that kit above the scale laid down in rule 4-8, the issue at earliest date shall be withdrawn and added to the old clothing in stock.

(3) Full kits, up to the number sanctioned by the Deputy Inspector – General, may be maintained in each district for additional police. A note of the number of such kits authorized to be kept shall be made at the beginning of the English stock book of clothing.

4-20. Repairs of clothing – Repairs of clothing shall be carried out by the tailor with materials of the standard pattern issued from the clothing store. The cost of repairs due to fair wear and tear shall be borne by the clothing fund but the cost of repairs due to negligence shall be recovered from the individual responsible.

[13][4-21. Disposal of time expired clothing – (1) Time expired clothing other than those articles of which the period of wear has been extended in accordance with rule 4-11, shall invariably be called in and surveyed. The most serviceable articles should be taken into store and either kept as surplus stock to replace losses, or issued, tailor to be converted into bastanis or shorts or re-issue as recruits or additional police clothing provided these are in throughly good condition. Articles which are declared as un-serviceable kit for use by the survey committee in accordance with the procedure laid down in 4-28 be sold by open auction.

(2) The sale proceeds should be credited to Government under the relevant receipt

(3) Distinguishing features shall be removed from all articles of uniform they are sold].

4.22. The Line officer shall furnish to the Superintendent by the 20th of each month a complete list of duplicate of all recoveries, which have come due from police officer since the twentieth of the preceding month on account of repairs or replacement of uniform and the sale of time expired clothing or materials from the store. The Superintendent shall cause an order to be entered in the order book, authorizing the recoveries to be made from the police officers concerned. Recoveries shall be made in pay bills as provided in rule 10.87 under the responsibility of the orderly head constable and accountant.

4-23. Deleted.

4-24. Replacement of articles destroyed or lost – (1) Articles of clothing destroyed on sanitary grounds, or in the course of duty, may be replaced at the

4-27. Approved firms and contractors – (1) The Inspector – General will, from time to time publish in the Police Gazette the names of contractors from whom clothing and material are to be purchased, the rates to be paid and the terms of the contract.

(2) A printed statement showing all approved items of clothing and equipment, other than equipment supplied by the Ordnance Department, their source of supply, price and other particulars, is obtainable from the office of the Inspector-General of Police. One copy of this list shall be each range Deputy Inspector-General and two copies by each Superintendent of Police, for use in office and in the lines. Corrections in the list shall be made by hand, as alterations in orders regarding clothing and equipment are notified by the Inspector-General.

(3) The statement referred to above will show the maximum rates authorized by the Inspector-General for making up articles of clothing from materials issued to the tailor from store. Rates within these maxima shall be fixed for each district, with the approval of the Deputy Inspector General, and entered in red ink below the maximum rates in the printed statement.

[14][(4) Supplies of clothing and other material shall be purchased form local market on competitive rates].

4-28. Goods to be surveyed – (1). All goods delivered by contractors, including new clothing delivered by the lines tailor after being made up, shall be surveyed by a committee consisting of a gazetted officer, an inspector and a sub-inspector.

(2) Such committee shall have all packages received from contractors opened in its presence and shall satisfy itself that the consignment is complete in quantity and according to the muster pattern in quality.

(3) The committee shall prepared and sign a report in Form 4-28(3) either accepting the consignment as correct (in which case, beyond signing the consignor’s delivery voucher or corresponding document, no action is necessary) or rejecting it in whole or in part. In the latter case, the report with full reasons for the committee’s opinion and a fair sample of the goods rejected shall be sent, with the muster pattern to the Deputy Inspector – General for orders. The Deputy Inspector–General’s decision shall be final, unless in any case the terms of the supplier’s contract require a reference to higher authority. When shortage in quantity only is found by the committee, the discrepancy shall be reconciled by direct correspondence with the consignor, the matter being referred to the Deputy Inspector-General, if agreement cannot be reached.

4-29. Contracts with firms and Lines tailors – (1) When articles of uniform are to be supplied by firms of suppliers, an agreement shall be entered into in standard Form 4-29(1) between the contractor and the Inspector-General of Police on behalf of the Governor of the Punjab. The some form may be used for contracts for the supply of other articles, such as beds or boxes required to be manufactured locally according to a standard pattern. Contracts in this form can only be entered into by the Inspector-General of Police and not by a Superintendent of Police.

(2) All Lines tailors, who are already employed, or may hereafter be employed, as such, shall be required to submit to the Inspector – General of Police through the Superintendent of Police a tender for services to be rendered by them in Form 4-29(2)A, and they shall also execute an indemnity bond in Form 4-29(2)B . After the render has been accepted by the Inspector – General of Police, it will be returned to the Superintendent of Police for record in his office and the Superintendent of Police shall supply a duplicate attested copy of it to the tender.

4-30. Grant and wearing of medals and decorations – (1) Orders regarding the grant of civil decorations are contained in Chapter-XV. Orders regarding the wearing of decorations and medals are contained to Appendix 4-1. Superintendent are responsible that all police officers serving under them who are in possession of any decorations or medals to which they are entitled are properly mounted according to the regulations referred to above. Brooches for medal ribbons, and for mounting medals, when more than one is to be worn, may be issued to upper and lower subordinates as an initial issue at the expense of the clothing fund. Spare ribbon is supplied with medals when issued. Replacements of brooches shall be at the cost of the individual concerned. Medal ribbons, which as a result of fair wear and tear require placement shall be replaced at the expense of the clothing fund, otherwise at the expense of officers.

4-31. Replacement of lost medals – If a police officers loses his war or other medal. Board consisting of the Superintendent as president, and two upper subordinates a members, shall make enquiry and submit a report in Form 4-31. If such medal was lost on duty and from causes entirely beyond the control of the police officer concerned, the Board may recommend the supply of a new medal at the public expense. It is necessary that the replacement of medal at should be carefully safeguarden, and it is seldom that they can be permitted to be replaced at the public expense. Loss by theft, loss of baggage, due to defective fastening and the like, is not to be considered as replaceable at the public expense. When a police officer willfully, or by culpable neglect, makes a way with or lose a medal, the loss shall be dealt with as a criminal or disciplinary offence, according to the circumstances, and if such police officer is held guilty and punished, he shall be required to serve three years clear of a major punishment before he can be recommended for the grant of a new medal at his own expense; in such cases the period of three years will commence from the termination of the punsihment.

(2) All recommendations under this rule shall be submitted through the Deputy Inspector-General to the Inspector-General.

4-32. Indents for medal ribbon – (1) Indents for war medal ribbon required for police officers shall be prepared in the prescribed Pakistan Army Form, copies of which can be obtained from the Army Clothing Department, through the Central Police Officer, and shall be submitted by Superintendents of Police in time to reach the Inspector – General by the1st, March in each year. Such indents shall bear D.E.O.S Memo No. 65579-Q 14-J, dated the 28th, March 1927, as authority, and shall show the correct description of ribbons required. In doubtful cases samples should accompany the indent. Nine inches is the minimum quantity of medal ribbon, which may be intended for. A consolidated indent will prepared in the Central Police Officer for the whole province and forwarded to the Chief Ordnance Officer, General Headquarter Rawalpindi on or about the 1st, April in each year. The ribbon indented for will be supplied by the Chief Ordnance Officer, General Headquarter, Rawalpindi direct to the Superintendent of Police concerned, who should accept the consignments after duly checking them, and sign and return the receipt vouchers.

4-33. Cash account of clothing funds – The cash account of the clothing fund shall be kept in the manner prescribed by rules in Chapter X.

4-34. Registers and accounts to be kept – Each Superintendent shall maintain the following accounts:-

(i) An account of the material and cost of making up such articles of clothing as are not bought readymade, in a register in Form 4-34(i). This register furnishes a check on the expenditure of material from store, and also shows the cost of any particular issue of made-up articles.

Separate pages shall be given to each description of article. On one side shall be shown the amount, rate of cost, and total value of each issue of material to the tailor or other contractor. On the other side of the register shall be entered the number, cost per article and total cost of each consignment of finished articles, handed in by the tailor or contractor and transferred to the stock of made up clothing.

The cost of each made-article is the cost of the amount of material required according to the prescribed scale, for making it up, together with the authorized tailoring charges. To balance the two sides of register it is necessary to add on the issue side, in column 4, the amount of the tailoring charges. The balance shall to struck when each transaction is completed by the head clerk. Each book after completion shall be preserved for five years.

(ii) A clothing stock account in English of new articles of clothing and materials received shall be kept by the Office Superintendent / Head Clerk in form 4-34(ii) and shall be preserved for ten years, receipts shall be entered when the coming head committee proceedings prescribed by Police Rule 4-28(3), duly endorsed by the clothing head constable tat the articles passed have been taken on stock and accompanied by the bill if possible, similarly endorsed, are received in the English Office. After entering the articles enumerated in the committee proceedings in his stock book 4-34(ii) the Office Superintendent / Head Clerk will endorse the proceeding accordingly and also the bill if it accompanies the. He will then pass the papers to the accountant for payment orders.

Once a week the clothing head constable will produce is register and form 4-16 and 4-35 to the Office Superintendent / Head Clerk and the latter will check and enter the total issues of each article during the past week in his own clothing stock book, form 4-34(ii). Issues on payment will, however, be entered separately, in accordance with note 2 at the bottom of form 4-34(ii). To support entries of issue of cloth or other materials to the tailor, the clothing head constable will produce to the Office Superintendent / Head Clerk the sanction of a competent officer. As a safeguard against a second issue on this sanction the clothing head constable will endorse the sanctioning order, with the quantity and date of issue at the time of making the entry in the register. The Office Superintendent Head Clerk will check this endorsement and add his endorsement that entry has been made in his own stock book, thereafter returning the papers to the clothing head constable.

Every new article of clothing , whether received ready-made, or made up locally from material issued from stock, shall be brought on the clothing stock book over the signature of a gazetted officer prior to issue, separate pages being assigned to each description of article. The addition to stock of all consignments of material received shall also be initialed by a gazetted officer.

4-35. Urdu stock account of clothing and equipment – An Urdu stock account of receipts and issues of clothing and equipment, both new and second hand, and of complete kits of men on leave, etc., shall be maintained in form 4-35 by the clothing clerk head constable and preserved for 5 years. This stock account shal be divided into three parts, as follow:

Para 1. – Made up clothing – In the remarks column of the register a reference to the stock account prescribed in rule 4-34(1) shall be given.

Para 2. – Second hand clothing and equipment received for sale or destruction – In the remarks column a reference to the order of the gazetted officer directing the sale or destruction shall be given, and also the sale-proceeds, with the number and date of the receipt issued under rule 10-14(1).

Para 3. – Complete kits of men on leave, sick in hospital, on special duty in other districts, etc., and kits stored on account of vacancies.

Each issue made to an individual shall be assigned a separate line, and the account shall be balanced on the last working day of each month and certified as correct by the reserve inspector is posted, by the Lines officer.

4-36. Verification of stock by a gazetted officer – All stocks of materials, made-up clothing and old clothing in stock shall be verified on the 31st March of each year by a gazetted officer, and the results of such verification shall be recorded in the stock register concerned over the dated initials of such officer.

4-37. Statement of transactions of clothing fund– At the end of each financial year statements exhibiting the transactions of the clothing fund for the past year shall be prepared in each district inForm 4-37(1) (A and B and entered in the cash book after the balance for the year in question. A copy of the balance sheet of the Clothing Fund should submitted to the Inspector-General of Police.

(2) Deputy Inspector-General after inspecting districts will forward to the Inspector-General a copy of their remarks on the condition of the clothing fund.

APPENDIX No. 4-1

pART I

Uniform for Officers of the Indian Police.

Review Order

25[15][Uniform for Officers of the Police: For the purpose of uniform the Police Service of Pakistan (Uniform) Rules, 1952, and for the purpose of Decoration and Medals Schedule to the Decoration Act, 1975 (Act XLIII of 1975), shall apply].

Pagri – A pagri of six folds of khaki with a dark blue flash, a quarter of an inch wide, at the top, between the helmet and pagri; the whole when tied not to exceed three inches in width.

NOTE

As an alternative to the helmet Indian officers may wear a pagri of khaki silk with a blue edge and gold lungi ends a kullah, when, should be of gold to match. Burmese officers may similarly wear a gaung baung.

Jacket – Khaki gaberdine* single-breasted, cut as a lounge coat to the waist very loose at the chest and shoulders but fitted at the waist. Military skirt to bottom edge. A silver-plated hook on each side at the waist. Collar to be cut as in an ordinary civilian lounge coat. Two cross patch breast pockets above 61/2 inches wide and 71/2 inches deep to the top of the flap, with a 21/2 inches box pleat in the centre fastened at the top with a small Indian Police pattern button; flap, with button hole to cover pocket 21/4 inches deep and 61/2 inches wide. Two expanding pockets below the waist (place at the sides 91/2 inches wide at the top, 101/2 inches at the bottom. 8 inches deep to the top of the pocket, fastened at the top with a small Indian Police pattern button; flap, with button hole, to cover pocket, 31/2 inched deep and 103/4 inches wide, the top of the pockets to be tacked down at the corners in such a manner that the pocket can be expanded at the top also if necessary inside watch pocket, fastened at the top with a small Indian Police pattern button; flap, with button hole to cover pocket 21/4 inches deep and 61/2 inches wide. Four medium Indian Police pattern buttons down the front, pointed cuffs, 5 inches high at the point and 21/2 inches behind. Shoulderstrongs to same materials as garment, fastened with a small Indian Police pattern button. The jacket to be worn with a soft khakhi collar and shirt and dark blue silk sailor-knot tie. A plain gold safety pin may be worn under the tie to keep the soft collar in place.

Boots – Brown field, soft, legs stiffened to a depth of 4 to 6 inches from the top, laced at the instep, with nine pairs of eye-lat holes, brown leather garters; no gusset and straps at the top of the leg and no toe-caps.

Spurs – Light hunting, with steel chains, brown straps and shields.

Belt – Sam Browne of army regulation pattern, but with white metal mountings.

Whistle – Of the usual Police pattern, to be worn attached to a khaki lanyard and carried in the left breast pocket.

Badges – Silver metal

Inspector-General … … … … …

One crown and two stars

Deputy Inspector-General … … … …

One crown and one star

Superintendent in receipt of basic pay of Rs.950 a month and over, provided that a Superintendent promoted form entitled to wear a crown from the date the directly recruited officer of the Indian Police next below him on the provincial cadre becomes entitled to wear the same.

One crown

Superintendent (Whether substantive or officiating) in receipt of basic pay of less than Rs.950 a month.

Three stars

Assistant Superintendent … … … …

Two stars

Probationary Assistant Superintendent … …

One star

The crown to be one inch broad. The stars to be of the “Star of India” (five pointed) pattern and one inch broad.

Officers of all ranks will wear a silver deparmental badge “I. P.” in half inch block letters at the base of the shoulder strap.

The following additional articles of uniform and equipment should be provided and worn when special circumstances or orders so direct.

Belt – Second shoulder strap to Sam Browne belt. To be worn when revolver is carried.

* Samples of Gaberdine and Woolen Bedford Cord of approved shade will be kept on view at the India Store Depot, Belevedere Road, Lambeth, S.E.I. Indian Police Officers recruited in England when ordering uniform should impress upon the makers necessity for consulting the India Store Depot, regarding the correct material, shade, etc., samples will also be sent to all Provincial governments.

Revolver – or (at the option of each officer) an automatic pistol with brown holster and ammunition pouch.

Forage cap – Dark blue cloth with three cloth welts, 41/2 inches total depth, diameter across the top 103/8 inches for a cap fitting 21 3/4 inches in circumference, cap may vary in size of head above or below the before mentioned standard, e.g., for a cap 221/4 inches in circumference, the diameter across the top to be 105/8 inches, and for a cap 21 inches in circumference, the diameter to be 10 inches. The sides to be made in four pieces and to be 21/8 inches deep between the welts. A band of black bohair oakleaf lace 13/4 inches wide to be placed between the two lower welts. Indian Police pattern badge to be worn in the centre of the band in front. The cap to be set up on a band of stiff leather or other material 13/4 inches deep. Chinstrap of black patent leather 3/8 inch wide buttoned on to two gorget buttons of Indian Police pattern placed immediately behind the corners of the peak.

The peak of the cap will be of the following pattern:-

Inspector-General … … … …

Patent leather, emproidered all round with plain silver embroidery. Depth in the middle 2 inches. To drop at an angle of 45 degrees

For Deputy Inspectors-General and Superintendents in receipt of basic pay of Rs.950 a month and over, provided that a Superintendent promoted from the provincial police service shall be entitled to wear a peak of this description from the date the directly recruited officer of the Indian Police next below him on the provincial cadre becomes entitled to wear the same.

As for Inspector General but embroidered on front edge only.

For all other officers … … … …

Plain patent leather peak.

To be worn with a khaki cover of same material and shade as jacket.

Overcoat – Drab mixture cloth, milled and water proofed; double breasted, to reach to the point of the knee, 18 to 20 inch deep, with lapel and step, fastening with one hook and eye. Four large buttons on each side, three to button and one under turn. Two bottom pockets with flap; one inside breast pocket at each side; sword slit at left side; loose turn back cuffs of single material 41/2 inchees deep; shoulder straps of the same material as the garment fastened with small buttons. Badges of rank and buttons in silver metal. The collar is provided with a cloth tab to button across the opening at the throat when required. The coat is lined with drab flannel.

NOTE

It is at the option of individual officers to provide themselves with this article of uniform where the climate renders it necessary.

Serge Jacket and Sarge Trousers – Where the climate renders these desirable officers may also provide themselves with jacket and trousers made of drab serge.

Working Dress

Working Dress – Uniform is of the same pattern as Review Order but in place of gaberdine and woolen cord, drill will be used for the jacket and slacks and cotton Bedford cord for the breeches.

The helmet, boots, helt, sword, scabbard, swordknot, pistol, whistle, badges and forage cap,etc., are the same as for Review Order.

Mess Dress – Cold Weather

Mess Jacket – Dark Blue cloth, pointed cuffs, 5 inchas high at point and 21/2 inches behind, of the same material. Roll collar of black silk. Shoulder straps of blue cloth tacked under the collar, with badges of rank as in Review Order, but without shoulder letters. Miniature medals and decorations to be worn on the left lapel, one inch below the point of the shoulder, over-lapping if necessary, but not projecting beyond the lapel. Collar badges should be placed 3/4 inch below the medals.

Mess Waistcoat – White marcella, corners, cut away, open at the front and without collar, to be fastened with 4 small Indian Police buttons 11/2 inches apart.

Collar and necktie – Collar, plain white linen, with black tie.

Overalls – Dark blue cloth of the same shade as that of the jacket, with tow stripes of 3/4 inch plain mohair braid 1/4 inch apart down the outside seam. Black leather foot straps with steel buckle.

Boots – Wellington, black, patent leather.

Spurs – Box, with plain rowels.

Forage Cap – As in Review Order, but with a white cover.

Badges – Of same size as in Review Order.

Mess Dress – Hot Weather

Mess Jacket – White drill, without braid or buttons. Roll Collar. Shoulder staps of similar material with small Indian Police pattern buttom at the top. One inside breast pocket. Sleeves cut plain with pointed cuffs 5 inches high at point and 21/2 inches behind. Badges of rank and collar badges as in cold weather mess dress.

Waistcoat – As in cold weather mess dress.

NOTE

Where the climate renders this desirable officers may wear a plain dark blue silk Kamarband in place of a wasitcoat.

Collar and necktie – As in cold weather mess dress.

Oversalls – Whites drill with black leather foot-steps, or as for cold weather, according to climate.

Note.-1 – Officers in possession of full dress uniform on the date of the issue of these regulations, may continue to wear in one such occasion as presentation at Court, levees and weddings. Other officers are not permitted to purchase bull dress uniform and should wear at Courts and evening State functions, either Alternative Dress of Velvet Court Dress (old style) as laid down on pages 5 and 6 of the office of the office of the Secretary to the Governor-General (Public notification No., F-9/11/36-Public (G), dated the 30th June. 1997. In no case should full dress uniform be worn on duty.

Note.-2 – No officer, now in the service, will be required to provide himself with any article of the new uniform until the corresponding article of his present equipment is worn out.

Note.-3 – Such modifications in the working dress but not Review Order or Mess Dress, as may suit local circumstances may be permitted by Provincial Governments or Administrations for informal work. Such orders might author rise, for example, the wearing of water-proofs, leggings, khaki ties, Cawnpore Tent Club helmets, Jodhpur breeches, shorts drill uniform, etc.

Note.-4 – On ceremonial occasions such as those on which military officers wear their medals with field service uniform, Police officers should wear medals and decorations with khaki working dress.

Note.-5 – The cloth for the over coast must vary in different provinces. Provincial samples of over coast cloth will be on view at the India Store Depot, Belvedere Road, Lambeth, S.E.I.

Note.-6 – Trousers and ankle boots will be worn when on dismounted duties where complete Review Order is undesirable, e.g., when escorting H.E. the Viceroy or Governor of province by train.

Note.-7 – The Forage cap will be worn with Review Order when the occasion renders the wearing of a helmet unnecessary, e.g., on evening duties, etc.

Note.-8 – The revolver and ammunition pouch will not be worn with Review Order unless specific orders are issued. In circumstances where the carrying of this weapon is necessary but should not be ostentatious, it should be carried in the breeches or trousers pocket.

APPENDIX

The Indian Police Device for use on badges and on buttons

P.

Badges

For cap,15/8 inches in heigh.

For Collar, 11/4 inches in height.

Buttons

Convex, die struck and embossed.

Larg … … … 40 lines.

Medium … … … 30 ”

Small … … … 24 ”

Gorget … … … 20 ”

pART II

Gazetted Officers – Provincial Service

(1) Deputy Superintendents and probationers, shall wear the same uniform and accoutrements and use the same horse furniture are officers of the Imperial revise, except as follow:-

(2) Badges of rank.- Deputy Superintendents shall wear two stars and probationers one star of the pattern prescribed for officers of the Imperial Service.

(3)Indian Deputy Superintendent of Police shall not wear hlmets. They will wear a khaki silk pugri with a blue edge gold lungi ends, together with gold kulla, as prescribed for Indian Officers of the Indian Police. For night work and fatigue duties, however, they may wear a plain khaki pagri.

pART III

Horses

All gazetted officers, except Prosecuting Deputy Superintendents, shall proved themselves with at least one horse not less then 14 hands 1 inch in height or mounted duties, unless specially exempted for doing so by the Inspector General.

pART Iv

Upper Sobordinates:-

(1) Full dress –

(a) Coat of khaki drill of the same shade as that prescribed for lower subordinates and of similar pattern to the khaki working dress frock prescribed for gazetted officers, except that the collar shall be rolled fastening at the neck with hook and eye. To be cut loose so as to permit of warm under-clothing being worn during the winter.

(b) Riding breeches – Khaki drill.

(c) Gaiters for Inspector, Sergeants and Sub-Inspector only – Black leather spring leggings, fastening with a strap at the top.

(d) Half puttis (cotton) and footless hose (woolen) for Assistant Sub-Inspector only Kahki half puttis and footless house of the approved pattern.

(i) For Indian Inspectors and Sun-Inspector.-Of dark blue khasa with one foot of red salu at one end and tow feet at the other. The width of the safa shall be 2 feet 9 inches and the length not less than 6 yards.

NOTE

The Pagri will consist of six folds of khaki muslim and when tied the whole shall not exceed 3 inchs in width. The hemlet badges shall be worn on the pagri.

(l) Belt.- Black leather Sam Browne belt with one shoulder strap over the right shoulder.

(m) Badges.- Upper Subordinates shall wear at the base of all Shoulder Straps silver plated half inch block letters “P.P”. Above the letters “P.P.” Assistant Sub-Inspector Shall wear on each shoulder, one silver plated star, Sub-Inspectors and Sergeants two stars and Inspectors three stars; the stars to be of the approved pattern.

Probationary Assistant Sub-Inspectors shall not wear stars while under training at the Police Training School, Phillaur. They will be presented with a pair of stars at the passing out parade. The stars will form part of the uniform thereafter.

(n) Buttons.- white metal ball buttons with the “P.P.” cypher.

(o) Great Coat.- Of the same pattern as for Gazetted Officers, but with “P.P.” buttons, and prescribed badges.

(p) Whistle.-­ Of the usual police pattern to be worn attached to a lanyard and carried in the left breast pocket.

(q) Slacks khaki drill.- With out turn ups with a pocket on each side.

(2) Working dress.- The same as prescribed for full Dress with the following modifications:-

(a) A plain khaki safa,. Khaki silk safa fringe and khaki and silver kullah of the prescribed pattern may be worn by Indian Inspectors and Sub-Inspectors instead of the safa prescribed for full dress.

(b) Europeans Inspectors and Sergeants may wear a Forage cap of blue cloth with a khaki cover, of the same pattern as that worn by Gazette officers, but with red piping round the edge of the mohair braid.

(c) The variations sanctioned by paragraphs 2 to 5 and 7 of Appendix 4.3, Part II, may be adopted all upper subordinates at the discretion of Superintendent of Police.

(3) Plain black leather revolver holsters and ammunition pouches and layuards will be supplied with revolvers when issued. (See rules in chapter VI). The holster will be worn on the left and the ammunition pouch on the right of the belt.

Horse Equipment.

(a) The horse equipment for Inspectors, Sergeants and Sub-Inspectors shall be of the pattern prescribed for mounted police officers in the list referred to in rule 4-27 (2).

(b) the pony equipment for Assistant Sub-Inspectors shall be of the paters prescribed for such officers in the list referred to in rule 4-27 (2).

(5) Upper subordinates posted to the Simla district and to Kasauli, Kyelange, Suraj, Dalhousie, Balun, Bakloh and Murree shall in the cold weather wear khaki serge coats and breeches. The pattern shall be exactly the same as dreill khaki uniform. The serge uniform will be issued in addition to the khaki unform. When as officer is transferred from anyof these hill stations he will leave his serge uniform behind to be used by the other officers transferred to the station as the case may be.

PART – V

Lower Subordinates

(1) All articles of uniform supplied to lower subordinates shall be according to muster pattern. Detailed specification for the making up of certain articles are given below:-

(a) Kurta – A khaki drill Kurta with patch pockets and four white metal police buttons down the front collar band, fastening with hook and eye at the neck; shoulder strap fastened with a police button and with half inch block letters “P.P.” at the base of each shoulder strap. The Kurta to be cut loose to permit of warm under clothing being worn, the shirt to reach to the first joint of the wearer’s thumb, when the arms are held straight to the side, fingers extended.

(b) Pantaloons – of khaki drill made knickerbockers pattern, to be made with waist band about 3 inches deep, and strap and buckle at each side; loops for a belt may be added, but pyjama strings should not be worn; cut full at the knee to allow not more than 4 inches fall over; continuations about 3 inches deep fastening with buttons and to be covered by the pattis.

(c) Safa and safa band ­– of calico dyed dark-blue with one foot of red salu at one end., the width of the safa to be 2 feet 9 inches and the length 15 feet. The Safa band will be red salu, a feet 9 inches in width and about 2 feet in length. It will be folded in 8 folds so as to from a band about 3 inches broad by 33 inches in length to be worn round the pagri.

(d) Safa fringes – of red salu 2 feet 9 inches in width and 8 inches in length, followed by a strip of blue 1 inch deep and a red fringe 2 inches deep, of the approved pattern, To be folded in four and attached after the safa and safa band has been tied.

(e) Kulla – of red colour of approved pattern. Sikhs in lieu of a kulla may be given a small red pagri 2 yards in length and 5 ½ inches in width to be worn under the blue safa.

(f) Shorts of khaki drill cut like the pantaloon at the waist ; two side pockets are allowed.

(g) Shirts – of khaki twill of prescribed quality. Length of shirt to be 2” below the tip of the thumb at the “Attention” position. Polo shape collar. Skirt to cut square, the seam opening to be 9” lon. Four buttons in front. Two pockets 6 ¾ X 6” – top of pocket to be in line with the bottom edge of the second buttons. The bottom of the pocket to reach on inch below the last, i.e., fourth button. Shoulder straps to be about 6” in length. The fastening button of the strap to be visible below collar. Sleeves to reach the inside of the elbow when forearm is bent at right angles to upper arms.

(i) Bastani – of khaki drill of double thickness 44 inches square with apiece of khaki niwar tape, 3 yards long and half an inch wide, sown on to one corner.

(j) Great Coat – of drab blanketing with sleeves ; stand-up collar to coat. Four police buttons down the front ; the skirt of the coat to reach half-way between the knee and ankle.

(k) Blouse of khaki cellular, Army B. D. pattern.

(l) Trousers of khaki drill, Army B. D. pattern.

(m) Gaiters – Khaki canvas, Army B. D. pattern.

Head constables shall wear the same uniform as constables with the addition of chevrons and shall be supplied with a small plain cane not exceeding ½ inches in diameter and 3 feet in length in place of batons.

(2) Lower subordinates posted to the Simla district and to Kasauli, Kyelang, Suraj, Dalhousie, Balun, Bakloh and Murree shall wear in the cold weather a khaki serge kurta and a pair of knickerbockers. The pattern shall be exactly the same as the khaki uniform will be issued in addtion to the khaki uniform. When an officer is transferred from any of these hill stations he will leave his serge uniform behind to be used by other officers transferred to the station as the case may be.

PART – VI

Mounted Officers

The same uniform shall be worn by mounted head constables and constables as that prescribed for head constables and constables of the foot police, with the following notifications:-

(a) Th e khaki drill kurta and twill shirt shall be cut to reach the point of the knee, with an opening at the seam from the waist downwards.

(b) Khaki cord Jodhpur pattern breaches shall be worn instead of pantloons, and patti tops of brown leather shall be worn. Pattis shall be tied from the knee downwards, i. e., with the tape fastened round the ankle. Ankle boots of approved pattern shall be worn by all ranks.

(c) Great coats shall be opened at the seam from the waist downwards.

(d) Kamarbands of red salu, four yard long shall be worn below the waist belt, with an end hanging at the right side.

(e) The belt for mounted officers shall have a shoulder strap and the frog shall be attached by slings.

PART – VII

Memorandum Of Information As To The Wearing Of The Insignia Of The Order Of The Star Of India And The Indian Empire And Of Medals By Civilian Members Of Those Orders And Holders Of Medals

(The instructions applicable to military officers are contained in the Army Regulations, India, Volume VII, and should also be followed by officers of the Indian Police.)

Gentlemen not entitled to wear uniform should conform as nearly as nearly as possible so the practice prescribed for those wearing uniform.

I

Official Full Dress

Knights Grand Commander wear at investitures of the Orders and upon all great and solemn occassions the Mantle, Collar, with badges attached, and Star. On “Collar Days” the Collar, with badge attached, and Star ; on all prescribed in the Statues, worn over the right shoulder.

Knights Commander wear the Star on the let breast and the badge suspended from the ribbon which will be worn round the neck inside the collar of the coat and which should extend so as to show about one inch below the lower edge of the collar in front.

Companions Wear the badge similarly suspended by a ribbon round the neck.

Gentlemen who are knights Commander or Companions or mole than one Order will wear ob nly one ribbon and badge i.e., the senior one, round the neck inside and under the ccollar of the uniform coat, so that the badge hangs about an inch outside and below the front of the collar. All other badges will be worn, one below the other, commendcing about an inch below the senior badge, each suspended on about three inches of ribbon emerging from between the buttons of the uniform coat. A small eye should be stitched inside the coat to which the ribbon Is fastened by a hook.

A gentlemen who is a knight Commander of one or more Orders and is also a companion of one or more other Orders will wear his Companion’s badges or badges in due order below his Knight’s badge or badges.

Prossessors of medals wear the full size medal on the left breast.

II

Official Evening Uniform (“Mess Dress” Civilians).

Knights Grand Commander wear, on all occasions, the Star on the left breast and the badge suspended from a riband of the breadth prescribed for a Knight Grand Commander, worn over the right shoulder and under the coat but over the waistcoat,

Knights Commander wear the Star on the left breast and the riband (preferably miniature width) and badge, the badge being suspended about one inch below the tie.

A Knights Commander or Knight Commander wears one badge only round the neck and, if he has more than one Order, he wears the miniature of all the Orders he has on the lapel of his coat, including that of the badge round his neck.

Cmpanions we3ar the full size badge suspended by a ribbon (preferably miniature width) round the neck beneath the white tie. The badge should has about one inch below the tie.

Gentlemen who are Knight Commander or companions of more than one Order will wear only one badge round the neck which will as a rule be the senior badge, unless a junior one should appear to be more appropriate to the occasion. The ribbon, from which this badge is suspended is worn under the white tie, the badges hanging about an inch below. All badges are worn also, in miniature, on the lapel of the coat.

A gentleman who has only one Order and no medals will not wear the miniature of the badge which he wears round his neck.

Possessors of medals wear, on ordinary occasions, the miniature on the lapel of the coat; on more formal occasions when special instructions to the effect have been issued, the full sized medal on the left breast.

III

Official Under Uniform – Day

knights Grand Commander, Knights Commander and Companions wear a piece of the ribbon of the breadth prescribed for a Companion of the Order and half and inch in length.

Possessors of medals wear a piece of the ribbon half an inch in length.

IV

Police Officers who have been awarded indian titles should, when in khaki working dress, wear, on ceremonial occasions, the title badges attached to a brooch, and on other occasions, the title ribbon only.

NOTES

A – The Star of an Order should be attached to the coat two finger’s breadth below the lower edges of badges or medals, if any are worn, and if there is a second star, it should be attached at the same distance below the first. Gentlemen who are Knights Grand Commander or Knights Commander of more than one Order, wear the Stars of their precedence, on the left breast, one above the other, or, where owing to their number that is not possible, in the manner and other noted in the margin.

B – If a decor is already a Knight Grand Commander or a Knight Commander of an Order and is to receive the Stars of a senior Order, he should on the occasion of his investiture, wear the Star (and not the ribbon and badge) of the junior Order low enough on his left breast to permit of the Star of the senior Order being affixed above it.

On the occasion of his investiture a decor must not wear the badge of the lower class of the Order in which he has been promoted.

C – Medals are worn in their order of precedence, the first medal being placed farthest from the left shoulder. The length of the ribbon by which a medal is attached should not exceed one inch, unless owing to the number of clasps, it is necessary to issue a longer ribbon. The top of the ribbon should be on a line between the first and second buttons of the coat.

D – Ribbons are worn on the left brest, and when there are more ribbons than one to be worn, they are sewn on the cloth of the coat in a row, without intervals. They should not overlap, and when there is not sufficient room to wear the ribbons in one row, they should be worn in two or more rows, the lower being arranged directly under the upper.

CENTRAL CHANCERY OF THE ORDERS OF KNIGHTHOOD,

JAMES’S PALACE, S.W-1

The following list shows the order in which Orders, Decorations and Medals should be worn, but it is no way affects the precedence conferred by the Statutes of certain Orders open the Members thereof.

[17]Order of Merit (immediately after Knights Grand Cross of the Order of the Bath).

Order of the State of India.

Order of St. Michael St. George.

Order of the Indian Empire.

Order of the Crown of India.

Royal Victorian Order (Class I, II & III).

Order of the British Empire (Class I, II & III).

2 Order of Companions of Honour (immediately after Knights and dames Grand Cross of the Order of the British Empire).

Distinguished Service Order.

Royal Victorian Order (Class-IV).

Order of the British Empire (Class-IV).

Imperial Service Order.

Royal Victorian Order (Class-V).

Order of the British Empire (Class-V).

NOTE

The above applies to those Orders of similar grades. When the miniature or riband of a higher grade of a junior Order is worn with that of a lower grade of a senior Order, the higher grade miniature or riband should come first, e.g., the miniature or riband of a K.C.I.E. will come befor a C.B. and a G.C.M.G. before a K.C.B. Not more than four Stars of Orders and not more than three Neck Badges may be worn at any one time in Full Dress Uniform.

Baronets’ badge – (The Badge is worn suspended round the neck by the Riband in the same manner as the neck Badge of an Order and takes precedence immediately after the Badge of the Order of Merit. The badge is not worn in miniature and the Riband is not worn with Undress Uniform).

Knights Baronets’ badge – (The Badge to be worn after the Star of a Knight Commander of the Order of the British Empire. It is not worn in miniature and is not worn with Undress Uniform).

Indian Long Service and Good Conduct Medal (for Europeans of Indian Army).

Indian Meritorious Service Medal (for Europeans of Indian Army).

SUPPLEMENT TO THE MEMORANDUM OF INFORMATION AS TO THE WEARING OF THE INSIGNIA OF THE ORDERS OF THE STAR OF INDIA AND THE INDIAN EMPIRE AND OF MEDALS BY CIVILIAN MEMBERS OF THOSE ORDERS AND HOLDERS OF MEDALS.

Wearing of Grders, Decorations and, Medals in Morning Dress.

All numbers of the various Orders of Knighthood, etc., and all persons who have been awarded Decorations and Medals may, should they wish to do so, wear their Insignia, Decorations and Medals with Morning Dress on official occasions and at Public Functions.

The rebands of the Orders, Decorations and Medals may be worn on all occasions at the discretion of the holder.

The method of wearing the Insignia of orders, also Decorations and Medals on Official occasions and at Public Functions, with Morning Dress is as follows:–

Knights Grand Cross … … … …Knights Grand Commander … … …

Knights Commander … … … …

Should wear the star only on the left breast of the coat.

Members of the Order of Merit and Companion of Honour … … … … …Companions of the several orders of Knighthood.

Commanders of the Royal Victorian Order …

Commanders of the Order of the British Empire.

Should wear the riband (preferably of miniature width) to which the badge is suspended under the tie, which should be a bow, the badges hanging diagram, page 114 of Dress Insignia Worn at Court (1921).

Companions of the Distinguished Service Order.Officers of the Order of the British Empire.

Members of the 4th and 5th Classes of the Royal Victorian Order and the Order of the British Empire … … … … …

Companions of the Imperial Service Orders …

Should wear the Badges, Decorations and Medals on the left breast of the coat.

Those who have been decorated with –The Victoria Cross … … …

The Distinguished Service Cross … …

The Military Cross … … …

The Distinguished Flying Cross … …

The Air Force Cross … … …

Persons who have been awarded Medals …

Should wear the Badges, Decoration and Medals on the left breast of the coat.

The method of wearing the rebands of Orders, Decorations and Medals, which will be the same in all cases, is as follows:–

A piece of the riband 11/2 inches wide, or the width of the medal riband, and half an inch in depth, mounted on a bar of metal in the form of a brooch to be worn on the left breast of the coat.

Wearing Of Orders, Decorations And Medals By Ladies

In Morining Dress

All Members of the various Orders, etc., and all those who have been awarded Decorations and Medals may, should they wish to do so, wear their Insignia, Decorations and Medals with Morning Dress on Official Occasions and at Public Functions.

The method of wearing is as follows:-

Dames Grand Cross … … …Dames commanders … … …

Should wear the Badges, Decoration and Medals on the left side of the dress about 8 inches above the waist.

Members of the Order of Merit, Crown of India, and companions of Honour.Member of the 3rd, 4th or 5th Classes of the Order of the British Empire, and Companions of the Imperial Service Order.

Ladies who have been decorated with the Victoria Cross, the Royal Red Cross, or who have been awarded Medals.

Should wear the Badgee, Decorations and Medals on the left side of the dress about 8 inches above the waist.

The ribands of the Orders, Decorations and Medals may be worn on all occasions at the discretion of the holder.

The method of wear, which will be the same in all cases, is as follows:-

A Piece of the riband, one-and -a-half inches wide, or the width of the medal riband, and half an inch in depth, mounted on bar of metal in the form of a brooch, to be worn on the left side of the dress.

In Evening Dress ladies may wear Orders, Decorations and Medals in miniature on occasions when Insignia are worn ; but when gentlemen wear Levee or Full Dress, Ladies whould wear full-size Orders, Decorations and Medals, as described on pages 107 to 109, of Dress and Inssgnian Worn at Court (1921).

NOTE

The above intimation only refers to Morning Dress and does not later the regulations with regard to wearing Orders, Decorations and Medals with Uniform or with Evening Dress.

APPENDIX No. 4-3

Supplementary regulations regarding the wearing of articles of uniform prescribed for gazetted officers in Appendix 4.1are as follow:-

Indian officers of the all Indian Service who elect to wear a Pagri in uniform, shall also wear it with Mess dress. Such officers may wear a khaki cambric pagri with working dress on all occasions except those when full medals are worn.

Officers attending officially as spectators at Military ceremonial parade4s will wear “working dress, Khaki” with field boots, spurs and swords and medal ribbons ; decorations and medals will not be worn.

The sword frog of the “Sam Browne” belt will only be worn when the sword is worn. A sufficient number of turns should be made with the strap of the sowrd knot to absorb all the strap with the exception of the acorn.

The pattern of field boot prescribed in Appendix 4-1 differs slightly from that prescribed in “Dress Regulations” of the Army in India. The pattern authorized in the edition of that publication corrected up to November 1925, may be worn by Police officers; no other modification of the prescribed pattern is permitted.

Spurs will be worn on all occasions when field boots are worn, and with Mess dress. The hunting spur worn in working dress should be of stainless steel with flat-sided neck from 1 inch to 11/4 inches in length. When field boots are worn, brown leather straps shall take the place of chains for spurs.

Rules regarding revolvers are contained in Chapter VI; officers shall provide themselves with a brown leather ammunition pouch to be carried on the belt.

Breeches (Bedford cord or Khaki drill) shall be fastened at the knee with laces and eyelet holes. A pattern of Cavalry Cord approved for breeches will be maintained in the office of the Inspector General of Police.

Kahki cap covers shall be worn with working dress and white with Mess dress.

Badges of rank with Mess dress shall be of metal and of miniature size. Plain gold studs and links to be worn with dress, two shirts studs to show.

Gloves shall notbe worn on parades with drill uniform. If worn with Serge (on occasions when such uniform is allowed to be worn) or with greatcoats they shall be of brown leather or buff wash leather.

Mourning bands of black crepe, 3 ¼ inches wide, will be worn on the left arm above the elbow at military funerals, and when otherwise ordered. Officers, including uropean upper subordinates, in private mourning, may wear mourning bands if they so desirer.

Swords shall not be worn within the precincts of a Court of Justice.

A whishtle with khaki lanyard will be worn on all occasions with working dress.

A plain leather covered cane, 2 feet in length, will be carried on all occasions when the sword is not worn.

The chin strap should normally be worn up when, however, owing to the nature of the duty on particular occasions, it is desirable that it should be worn down, all officers will conform to the decision of the senior officer present.

The following variations from the standard uniform prescribed for gazetted officers in Appendix 4-1 are approved by the Punjab Government:-

Drab serge jacket and trousers may be maintained by officers who desire to do so, for wear in office, fortnight patrolling and for similar duties. Serge uniform shall not be worn on parades or other duties with the men, nor on ceremonial occasions, nor when meeting high officials. On all such occasions the prescribed khaki drill jacket shall be worn, with warn clothing under it or with the great-coat if necessary. The serge jacket may be worn also with breeches and boots under the above restrictions. The Inspector – General and Deputy Inspectors – General are permitted to wear serge uniform when carrying out inspections.

NOTE

A pattern of the approved material for serge uniform will be kept in the office of the Inspector – General.

Shorts with ankle boots and half puttis (cotton) and footless hose (woolen) of the same shade as issued to the men, may be worn at worn at the discretion of Superintendents of Police on all ordinary parades and duties at all seasons including attendance in courts of law, and may be worn in attendance on His Excellency the Governor and other officials and inspecting officers between April 15th and October 15th.

Shorts with khaki stockings and shoes; and Jodhpur breeches with ankle boots or shoes may be worn in camp and for fatigue duties at all seasons and duties in the hot weather.

Khaki shirts, worn with the top button open, without a tie and with shoulder straps and badges of rank may be worn on the occasions specified in (3) above. Badges of rank may be of worsted instead of metal.

(4) (a) Bush shirts of approved pattern and material with belts of the same material with silver or white metal buckle may be worn for all duties in rural duties, excepting the inspection of police stations in the cold weather instead of approved pattern jackets.

The cloth belt shall always be worn with uniform but may be removed in office. The Sam Browne belt shall be worn on parades and on similar formal occasions.

Khaki Pith topis with a Blue flash may be worn for all duties through, out the year instead of the Wolseley helmet.

Waterproofs of any pattern may be worn when necessary, provided they are of khaki color.

A service dress khaki cap of the Army pattern with an I. P. badge and small buttons on each side may be worn with working dress instead of the forage cap with a Khani vocer.

NOTE (1) – Paragraphs 2, 3, 5 and 7 above are also applicable to upper subordinates. They will wear bush shirts in place of shirts in place of shirts Khaki as mentioned in paragraph 4 above and their badges of rank will be of metal and not worsted.

(2) Bush shirts with belts of the same material, worn, with silver or white metal buckle may be worn by Upper Subordinates on all duties in the hot weather, metal badges of rank being worn on the shoulder straps.

(3) Upper Subordinates stationed at District Headquarters may wear stacks khaki drill of the approved pattern as an optional articles.

FORM No. 4-6 (1) (a)

Register showing the cost articles of clothing and Equipment (Optional and others) renewed to Upper Subordinates during a particular financial year.

No. of Upper Subordinates __________Financial Year ________ Total Renewal Grant___________

Proceeding of a committee convened to survey ______________________________________

received from ________________ on ____________

1

2

3

4

5

6

Serial No.

Quantity or number indented for

Quantity or number received

Quantity or number passed

Quantity or number rejected

Report

President ______________

Member ______________

Member ______________

Dated_______________

The ___________19___

FORM No. 4-28 (3)

Police Department _____________ District

AGREEMENT

These articles of agreement made and entered into on the ______________ day of ________ 19 , between the Governor of the Punjab __________________________________ of the one part and A. B. of ___________ of the other part.

Witness, that in consideration of the stipulation hereafter contained, and by the said Governor of the Punjab and the said A.B., respectively to be observed and performed, the said A.B. hereby undertakes to make up and deliver (specification, number and description of articles).

That all the said articles shall be made equal in quality and similar in colour and size to a sealed muster pattern now desposited with __________________ at ________________ and shall be made and finished in a workman-like manner to the sarisfaction of the Superintendent of Police of ____________.

That of the hole-number of articles agreed to be made up and delivered ____________ will be delivered within ____________ days and the remainder within_________ days of the date of this agreement.

That all deliveries shall be made at the office of the said Superintendent of Police at ______ between the hours of 10 a.m. to 4 p.m. on working days only.

That every article shall be made and finished in all respects to the entire satisfaction of the said Superintendent of Police, and he shall be at liberty to reject any article if he does not approve, and such rejection shall be final and conclusive.

That the said Superintendent of Police shall give a written receipt, signed by him, within _________ days of delivery exhibiting the number of articles delivered and the numbers accepted and rejected, and such receipte shall be conclusive evidence of the acceptance and rejection of the number of articles specified as accepted and rejected.

That all articles thus rejected shall be taken back and removed by the said A.B. and nothing shall become due to or recoverable by the said A.B. in respect of any article so rejected.

That all articles thus accepted shall be paid for by the said Superintendent of Police at the rate of Rs.___________________ for each article, within six days after and exclusive of the date such acceptance.

And it is hereby lastly agreed than, if, and so often as the said A.B. shall make default in the due performance of any one or more of the stipulations herein before contained and by him to be performed and observed, then and in any such case the said Superintendent of Police shall be at liberty to assess the amount, not exceeding Rs. _________ that shall represent the damages arising from any such default on the part of the said A.B. and the assessment of the said Superintendent of Police shall be final and conclusive aas to the amount of such damages. Such amount shall thereupon become payable by the said A.B. to the said Superintendent of Police. And the said Superintendent of Police shall be at liberty to deduct and retain any amount so assessed from any sum of money that may be or may become due and payable at or after the time of such failure, to the said A.B. by the said Superintendent of Police, whether by virtue of this agreement or otherwise.

And in order to assist the said A.B. towards the due performance of his undertaking it is hereby further agreed that the said Superintendent of Police shall advance to the said A.B. such sum of money, not exceeding the sum of Rs.__________, at nay time as the said A.B. shall from time to time in writing require as advance, to be applied by the said A.B. to the purposes of this contract, and not otherwise.

Provided that the said Superintendent of Police shall not be required nor be bound, to make any such advance unless and until the said A.B. shall have given security approved by the said Superintendents of Police, to the amount of Rs.______________, for the due performance of his contract and the proper application of such advance.

Provided also that the said Superintendent of Police shall not be required, nor be bound, to make a second or further advance, unless and untill it shall have been shown to his satisfication by the said A.B. that every previous advance has been properly applied by the said A.B. for the purposes of his contract, and not otherwise.

And the said A.B. hereby agrees that he will give such security as aforesaid and that the will apply every such advance to the purposes of this contract, and not otherwise.

NOTE No. 1 – Forms may be obtained from the Superintendent, Government Printing, Punjab.

NOTE No.2 Contracts in this form can only be entered into by the Inspector-General of Police, Punjab.

FORM No. 4-29 (2) -A

Police Department _____________ District

Tender for services to be rendered by the tailor of the Police Lines at __________________.

To,

The Inspector-General of Police, Punjab.

Sir,

I/We____________________________ tailor contract of ____________________________ hereby agree that on the acceptance of this tender, I/We____________________________________ ______________ shall, in accordance with such acceptance, perform at all times during the period of my/our employment as Lines tailor such work in connection with the making up, fitting, altering or repairing of articles of uniform, and generally such other work as pertains to a tailor’s trade, as the Superintendent of Police ___________________________________ may order in writing subject to the terms and conditions set forth in this tender and in the schedule hereto annexed.

Within ___________________________________ days after the acceptance of this tender I/we undertake to execute an indemnity bound in Form No. 4-29(2)-B or in such other form or manner as may be prescribed, or to give such security in cash or otherwise as may be required, by the Superintendent of Police, to the extent of Rs.________________, the said bond to be liable to be enforced by the said Superintendent against ourselves and sureties jointly and severally, or the said security in cash or otherwise, as the case may be, to be liable to be forfeited by him, in the event of my/our not complying with any of the terms or conditions of this tender, and I/we agree that the decision of the said Superintendent and his successors in office from time to time, as regards whether just cause has arisen for the enforcement of the bond or the forfeiture of the security aforesaid, and as to the extent of such enforcement or forfeiture, shall be final and binding upon me/us.

As witness se my /our hands this ________________________ day of _______________19.

Signature: ___________________

In the presence of :

Witness to the above signature:

(1)

Description:–

Address:–

(2)

Description:–

Address:–

Schedule

The terms and conditions of this tender are as follows:-

The Lines tailor shall be required to make u all articles of uniform and to execute all repairs to clothing from material measured and supplied to him from the Government clothing Store, and shall give a receipt for the material so supplied.

He shall be held responsible for the value of the material or other Government property issued to him and shall be accountable for the value of all material and Government property which is not return to the Superintendent of Police in the shape of completed and acceptred articles.

The rates of tailoring charges shall be paid according to the scale fixed from time to time for each article by the Superintendent of Police in agreement with the tailor : Provided that such rates shall not exceed the maxima laid down by the Inspector General of Police.

Orders shall be placed with the tailor periodically, and the shall be required to have the work done in the Police lines.

An articles ordered shall be made similar to a sealed muster or other approved pattern and shall be delivered at the office of the Superintendent of Police on such date or such dates as may be fixed in the orders. The Superintendent of Police shall be the final authority, on a report by the Survey Committee under Police Rule 4-28, to reject any article which does not fulfil this condition.

The direction of the Superintendent of Police as to the period within and place at which articles are to be delivered shall be binding on the tailor and the case of default in this respect he shall be liable to punishment, over and above the making good of the value of any material or Government property for which he is responsible, by forfeiture of the whole or such part as may be considered reasonable of the security deposit referred to in this tender, on a report of a Survey Committee under the Police Rule cited above.

The tailor shall have the right of preferring an appeal to the Deputy Inspector General of the Range, against the forfeiture of the security only.

The tailor’s bills for all articles shall be paid for by the Superintendent of Police at the rates agreed upon after being checked by such officers as the Superintendent of Police may depute. Any alterations required to articles made by the tailor shall be done free of charge.

FORM No. 4-29 (2) -B

Police Department _____________ District

KNOW ALL MEN BY THESE PRESENTS that we ______________________ (1) and __________________________(2) are jointly and severally bound to the Governor of the punjab in the sum of Rs.____________ to be paid to the said Governor of the Punjab has successors in office or assigns for which payment to be made we bind ourselves and each of us in the whole; out and each of our heirs, executors, administrators and successors jointly and severally by these presents this ______________ day of _____________ 19 .

WHERE the said _____________________ (1) is employed as a police Lines tailor at ______________________ and in that capacity has the care, charge and responsibility for the safe custody of cloth supplied to him for the making of uniforms, etc.

AND WHEREAS the said ________________ is charged with the duty of properly at efficiently making uniforms form the said cloth in the Police Lines at ___________________ as required and without unreasonable delay in delivery.

NOW the condition of this bond in such that if the above bounden _____________________(1) shall duly account for all the cloth handed to him to be made into uniform etc., and shall properly and efficiently make or cause to be made in the Police Lines_____________ the uniforms as required and without unreasonable delay in delivery this bond of obligations shall be void; otherwise it shall remain in full force

Signed

(Police Lines Tailor)

Witness –

(1) _________________

(2) _____________________

Signed

(Surety)

Witness –

(1) _________________

(2) _____________________

FORM No. 4-31

Police Department

return of police officers to whom it is recommended that new medals should be issued at expense, to replace others lost.

District ________________ Date ____________

Constabulary No., Rank and Name.

Description of Medal

Description of Clasp.

Corps in which the Medal was earned, and Regimental number and rank at the time

Brief statement of cause of loss, with recommendation of Board

Signature of Boards

President ______________Member ______________

Member ______________

Forwarded to the _______________________

Superintendent of Police.

(Form to be either hand drawn or printed locally.)

FORM No. 4-34 (i)

Police Department _____________ District

Account of material and cost of making up clothing supplied to the Police force.

DR.

CR.

1

*2

3

4

1

2

3

4

Date

Description

Total of Each

Total

Date

Description

Total of Each

Total

Note – In Column 2* after each entry a reference to register 4-34(ii) should be given.

FORM No. 4-34 (ii)

Police Department _____________ District

Stock account of new articles of clothing and materials received

and issued

1

2

3

4

5

6

7

Classification of entries:–

A. Receipts

B. Issues

C. Balances

Years of issue to which belonging and the number

Reference to the item in Register 4-34(i) showing trensfer of materials subsequently made up into coats, pants, etc.

Reference to the item in Register 4-35 showing transfer to it of clothing for issue, sale or detruction

Explanation of issues

19 .

19 .

19 .

A

B

C

Note 1 – The balance to be struck after each transatction.

Note 2 – When materials or articles of clothing are issued to individuals on payment a reference shall be given in column 7 to the number and date of the departmental bill issued or entry made in Lines Officers list of deductions (rule 4-22).

FORM No. 4-37 (i) A

Police Department _____________ District

ABSTRACT statement showing the cash transactions of the clothing fund during the financial year 19 .

1

2

3

4

5

6

Receipts

Amount

Total

Disbursements.

Amount

Total

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Balance on 1st April 19 .

Clothing allowance for additions to the atrength of the Force at Rs. 10 per head constable and constable.

Annual clothing allowance for the District Police, at rs. 8 per head constable and constable.

Amount received from Government under rule 10-113(c) Police Rules.

Amount received on account of clothing allowance of additional police of all kinds.

Amount received for account of clothing to replace deficiencies.

Allotment from Inspector General’s reserve.

“Other receipts”–

(a) Sale proceeds of old clothing.

(b) Refunds of advances or of cost of articles issued on payment.

(c) Other Miscellaneous petty amounts.

Paid for clothing …

Paid for carriage of clothing material.

Paid to men ceasing to be members of the Clothing Fund.

“Other payments”–

(a) Repairs to clothing.

(b) Advances recoverable on account of clothing issued on payment or other advances.

(c) Other miscellaneous petty payments.

Balance in hand on 31st March 19 .

Grant Total …

Grant Total …

( Form to be drawn )

Dated_______________

The ___________19___

Superintendent of Police

FORM No. 4-37 (i) B

Police Department _____________ District

Balance sheet of the clothing / equipment fund on the 31st March 19 .

1

2

3

4

5

6

Receipts

Amount

Total

Disbursements.

Amount

Total

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Cash balance in hand on 31st March 19 .

Cash due from Police Officers on account of clothing / equipment supplied on payment.

Estimated amount recoverable from Government or clothing deposits under rule 10-113 (c) calculated at Rs. 8 per member of the Clothing Fund who enlisted prior to the 1st April 19 .

Due from other than Police Officers.

Stock – Value of new clothing / equipment in hand.

Value of full kits in stock in excess of sanctioned strength at Rs. 16 each.

Value of second-hand clothing / equipment in hand

Due for clothing / equipment supplied.

Clothing deposits of members who enlisted prior to 1st Aprel 19 , at Rs.16 each.

Estimated cost of clothing / equipment the issue of which is due or has been sanctioned, but which has not yet been supplied.

3-1.References to Governmentregarding buildings– All references to Government regarding buildings shall be accompanied by the opinion of the Superintendent concerned and that of the Deputy Inspector General.

3-2. Standard designs – As far as possible the standards designs for various buildings, as approved by Government, shall be adhered to. Such designs may be obtained for reference from the Public Works Department or from the offices of the range Deputy Inspector General.

3-3. Lock-ups and other subsidiary buildings not police buildings – (1) Judicial lock-ups, other than those situated in tahsils or district courts, and all subsidiary buildings connected with them, including police guard rooms, are judicial buildings. Mortuaries are under the control of Medical Department, Lock-ups and subsidiary buildings situated in tahsil and district courts are revenue buildings. Necessity for repairs or alterations to buildings of these two classes should be brought by the Superintendent of Police to the notice of the District Judge Deputy Commissioner, respectively.

Places of worship on police premises – (2) No place of worship or other building, not being a Government building, shall be erected by members of the police force or other persons in the police lines or other police premises without the sanction of the Provincial Government obtained through the Inspector-General. A list of all such places of worship (including praying platforms) on police premises, giving dimensions, area, boundaries and a brief history shall be maintained in each district and in the offices of Deputy Inspectors-General. No additions or enlargements to such buildings or encroachments on Government land shall be permitted without the sanction of the Provincial Government.

3-4. Classification of work – (1) All references regarding building should be made under one of the following heads:-

(a) Major Works – Include all original works costing more than Rs. 1[25,000]

(b) Minor Works – Include all original works costing not more than Rs. [1][25,000]

(c) Special Repair – Include all repairs which can not be considered as coming under sub-head (d).

(d) Petty Construction and repairs.- Include all ordinary periodical and petty repairs and all construction carried out by daily labour or by contract under the orders and supervision of the Superintendent.

3-5. Police Works Department and Civil Grants – Annual grants for minor works and special repairs are placed by the Public Works Department at the disposal of the Inspector General of Police, who distributes them at his discretion to the Deputy Inspector General of the [2][ Special Branch, Crime Branch, Telecommunications, Commandant Punjab, Reserve Police and Police Training College Sihala and Assistant Inspector General of Police, Welfare and Qomi Razakar Organizations] ranges retaining a portion to finance important works costing over Rs. 5000 and to provide a reserve for emergency. An annual contingent grant, distinct form the Public Works Department grant, is made by Government for petty construction and repairs in each district. This grant is distributed among Deputy Inspector General by the Inspector General who retains a proportion of the totl amount as his reserve Deputy Inspector in turn distribute their grants among districts after retaining such portion as is necessary to form a reserve. This reserve is distributed at a later stage to carry out urgent repairs when ordinary district grants prove for any reason inadequate. Similarly, the Inspector General’s reserve is distributed to Deputy Inspector General and, sometimes direct to district, when necessary, apply to the Deputy Inspector General for an additional grant from these reserve in the manner prescribed in rule 10-170(2).

3-6. Powers of Deputy Inspectors General to grant funds for approved works and special repairs – Deputy Inspector General are authorized to sanction funds out of the distributed allotment for administratively approved works costing not more than Rs. 5000 and for any special repair project which has been administratively approved and for which the estimate has been prepared by the Public Works Department.

3-7. Administrative approval – (1) Application for administrative approval to major works, minor works and special repairs should be made at any time when the necessity for such works becomes apparent. The following officers are delegated with powers to accord administrative approval and the proposals should be submitted to them through proper channel:-

Serial No.

Nature of powers.

To whom delegated.

Extent.

1.

To convey administrative approval to proposals for works other than residential buildings under paragraph 5.9 of the Punjab Public works Department Code.

Inspector General of Police.

(i) For works of petty and annual repairs as well as original works or special repairs to the buildings in the charge of Police Department falling under the Major Head “29 – Police” and to the extent of Rs. 30000/- only.

(ii) For works appertaining to Police lines and Police stations and miscellaneous buildings of the Police Department falling under the minor head “Original Works –Building- Police” of the major head “50-Civil Works” and to the extent of Rs. 25000/- only.

2.

To convey administrative approval to works for non-residential buildings.

Deputy Inspector General of Police

(i) For works of all petty and annual repairs as well as original works or special reapris to buildings in the charge of the Police Department falling under the minor head “Works” of the Major Head “29 – Police” and to the extent of Rs. 15000/- only.

3.

To convey administrative approval to estimates of capital expenditure on the construction or purchase of residences for Government servants.

(ii) As in (ii) against serial No. 1 above and up to Rs.1,000/- only.(iii) For works described in (i) above to the extent of Rs. 300 only.

To meet the requirements of the Police Department, and subject (i) to a limit of Rs.2,000/- for the total cost of the building and (ii) to the proviso that the rental value of the building calculated according to the Fundamental Rules 45-A and 45-B or any subsidiary Rules there-under shall not exceed to percent of the average emoluments of the class of tenant for whom the buildings is intended.

4.

To convey administrative approval to estimates of expenditure on works in connection with existing residential buildings.

Chief Engineer Public Works Department. Buildings and Roads Branch.

To meet the requirements of all the departments and subject (I) to a limit of Rs.2,000/- for the total cost of the building, and (ii) to the proviso that the rental value of the building calculated according to Fundamental Rules 45-A or any Subsidiary Rules there-under, shall not exceed 10 percent of the average emolunents of the class of tenant for whom the building is interded.

5.

To accord administrative approval to estimates of expenditure on works in connection with existing residential building.

Superintending Engineers, Public Works Department, Building and Roads Branch.

Up to a limit of Rs. 200 in each case irrespective of the capital cost of the building which includes the cost of sanitary, water supply and electrical installations provided that the rental value of the building calculated according to Fundamental Rule 45-a or Subsidiary Rules thereunder shall not exceed 10 per cent of the average emoluments of the class of Government servants for whom it isintended.

NOTE: The money limits specified in these delegations relate to the entire estimated cost of a work including both original works and repairs, if any, and not merely to the cost of the portion relating only to original works.

(2) Proposal for administrative approval not covered by the delegation mentioned in the foregoing table shall be referred to the Provincial Government in the Home Department.

(3) An application for administrative approval for a building should either refer to a standard plan and estimate or be accompanied by a rough plan and approximate estimate (to be obtained from the Executive Engineer). A clear description of the work should be given and the application should also state the necessity for the work.

(4) When proposals are being prepared with a view to obtaining administrative sanction for building projects the position in regard to acquisition of the site shall be carefully studied. If the process of acquisition, whether compulsorily or by private negotiation, is likely to involue delay before possession can be obtained, the fact should be clearly stated in the proposals, so that the desirability may be considered of allotting funds for the acquisition in advance of those for included in the estimated cost.

3-8.Major works – (1) Proposals for new major works shall first be submitted unofficially through the proper channel for the general approval of the Inspector General. If approved, the Executive Engineer should be asked to prepare a rough plan and estimate. These shall than be submitted officially to the Inspector General for the administrative approval of Government.

(2) On receipt of administrative approval the works will be included in the register maintained for the purpose in the office of the Inspector General and detailed plans and estimates will be prepared by the Public Works Department.

3-9. Minor Works and special repairs in the execution of which professional skill is needed – Any minor works or special repairs in the execution of which expert supervision is needed should be carried out by the Public Works Department. In the execution of such works the following procedure shall be adopted – (vide paragraph 8.62 of the Public Works Department Manual of Orders):-

(a) The Superintendent of Police shall first of all submit a report on each proposed work to the Deputy Inspector General for his approval and enquiry as to the possibility or otherwise of funds being available in the near future. After the Deputy Inspector General has accorded his or submit rough plans and estimates. Requisitions on Executive Engineers to propare estimates and projects for which there is no reasonable possibility of funds being provided during the ensuing financial year should be avoided.

(b) The Superintendent of Police shall countersign the estimate in token of his approval and submit it with the plan to the Deputy Inspector General, who shall either return the project for emendation or, if he approves of it and the estimate is more than Rs. 5000, forward the plan and estimate, after countersigning the latter, to the Inspector General.

(c) The Inspector General, and, in cases where the estimate is for Rs. 1000 or less, the Deputy Inspector General may accord administrative approval and shall return the estimate to the Superintending Engineer for technical sanction and preparation of a detailed plan and estimate. The latter will be forwarded to the Executive Engineer by the Superintending Engineer, who will also ask the Deputy Inspector General to allot funds according to the provision of rule. 3.6.

(d) If the estimated cost is more than Rs. 10000/- the Inspector General shall act as in paragraph 2.7 of the Punjab Police works Department Code. He shall obtain the administrative approval of the Provincial government in the Home Department and the technical sanction of the competent authority in the Public Works Department, thereafter allotting funds from his Public works Department, allotment for minor works or special repairs as the case may be.

NOTE

Proposals for the construction of, or additions and alterations to, residential buildings will be submitted in the same manner as prescribed for major works or minor works and special repairs, as the case may be. All such projects will be carried out of the Public Works Department. The administrative approval shall be accorded as provided in rule 2-7(1).

3-10. List to be maintained – (1) Each Deputy Inspector General shall maintain the following lists in Form 3-10(1).

(a) List of administratively approved minor works and special repairs.

(2) The Inspector General maintains a list of administratively approved major works in From 3-10(2).

(3) Lists, in order of urgency, of minor works, special repairs, and additions and alterations to existing residential buildings, which it is proposed to undertake in the following year, shall be submitted by each Deputy Inspector General to the Inspector General by the 1st August in each year. Superintendent of Police shall also report to the Deputy Inspector General the date of commencement of all works for which funds have been allotted to the Public works Department and the date when the completed work was accepted.

3-11. Communication of allotment of funds for minor works and special repairs to various officers – The authority allotting funds for specific minor works and special repairs, or conveying administrative approval to such works or repairs, shall communicate the sanction to the Accountant General, and the Secretary to Government, Public Works Department, as well as to the officers of the police department concerned.

3-12. Petty construction and repairs – An annual allotment for petty construction and annual repairs is included in the annual allotment statemest of police contingencies. This can be supplemented from time to time by appropriation from the reserve under the same head at the disposal of the Deputy Inspector General.

3-13. Power of the Superintendent, Deputy Inspector General and Inspector General to sanction estimates for petty and annual repairs, etc. – (1) The following gazetted police officers may sanction within the sum allotted under Rules 3-12, regular estimates for petty and annual repairs to police buildings and or original works and special repairs not exceeding at one time on any one buildings, or any one project, the amount specified opposite their designation :-

NOTE : Such supervision is not considered necessary in the case of simple works which can normally be entrusted to skilled artisans employed by the Police Department.

(i) The construction of buildings for head quarter offices.

(ii) The construction of works in connection with residential buildings for which capital and revenue accounts are maintained (e. g, gazetted officer’s houses) and all new residential buildings.

(iii) The construction of such works as the Finance Department may call upon the Public Works Department to execute.

NOTE

Before works under this order are executed the administrative approval of the competent authority must be obtained.

An up-to-date record of expenditure against sanctioned estimates shall also be maintained.

3-14. Payments on account of petty construction and repairs – (1) When petty construction or repairs are carried out through a contractor, detailed estimates and, where necessary plans shall be insisted upon. Portions of the total sum sanctioned for the work may be advanced on receipt vouchers (from 10-33 (1)) obtained from the contractor, but no second advance shall be given until the Superintendent is satisfied that reasonable progress has been mad with the work, and final payment shall not be made until the work has been thoroughly checked by a gazetted officer or inspector. Such officer shall satisfy himself that the work has been completed in every respect as to quality and quantity of materials and the extent of the work, according to the estimate.

(2) When money is allotted to police officers for carrying out work under their own supervision, advance payments up to the full sanctioned sum may be similarly made, on the receipt of form 10-33(1) of the police officer concerned, acting in the capacity of contractor, but for purposes of departmental check a detailed account in Form 3-14 (2) of actual expenditure on labour and materials shall be submitted. The work shall be thoroughly checked at the ealiest opportunity by a gazetted officer or inspector with this detailed account, and such officer shall satisfy himself that thework has been executed and the money actually disbursed in accordance therewith.

3-15. Rents treated as police contingent charges – The rent of any building or land hired for public purposes shall be paid under the authority of the Inspector-General. A certificate from the Executive Engineer, as required by clause 15(a) of Appendix 5 of the Civil Account Code, shall be attached to the contingent bill containing the first charge in each year. Buildings rented as residential quarters shall be placed in charge of the Public Works Department and their rent shall be met from the Public Works Department budget, vide, paragraph 484 of the Public Works Department Account Code.

3-16. Payment of rent to other departments – The police department shall not pay rent to another department of Government for land or building, except the commercial departments as mentioned in paragraph 1(B) of Appendix 6, Civil Account Code.

3-17. Supplementary certificate to be signed by officers on assumption of office regarding rent of residential buildings – All officers occupying residential buildings leased by Government should satisfy themselves that the buildings have been brought on the books of the Executive Engineers concerned, who are responsible for recovering the rent from the occupants and paying it to the land-lord and also for letting such buildings to new occupants. When it becomes necessary to negotiate for, and to draft new leases in respect of, residential buildings, the Executive Engineer should invariably be consulted, as he will be responsible for seeing that the lease is properly signed and duly registered.

In cases where a building leased or rented by Government for the residence of a police officer is used partly as an office and partly as a residence, or Vice Versa, the full rent shall be paid by the Executive Engineer and charged to the minor head “Repairs”. The rent of the portion used as an officer shall be adjusted by book transfer by credit to Revenue and debit to the contingent grant of the Police Department.

When an officer takes over charge of an office, entitling him to occupy a residential building leased or owned by Government, he should, apart from the usual charge certificate on assumption of office, sign a supplementary certificate starting that he becomes responsible for the rent of a particular building from a given date. There relieved officer should state similarly that his responsibility for the rent has ceased. A copy of this certificate should be sent to the Executive Engineer as well as to the officers to whom copies of the charge certificate are sent. If an office does not carry with in any responsibility for the rent of a building the supplementary certificate will be blank and will be signed with a line drawn across it. In cases where the relieving officer has not to occupy the building, the responsibility of the relieved officer for rent will not cease until he has furnished the above certificate and has handed over the key to the Executive Engineer concerned.

3-18. Other accommodation for office – (1) When, in consequence of no suitable public building being available, a police officer provides accommodation for his office in his private residence, that proportion of the rent which is assessed by the Executive Engineer as being the rent of the accommodation occupied as an office may be claimed from Government.

(2) When a Superintendent of Police allots accommodation (other than a mere open varandah) in his residence as a waiting room for visitors on official business, the Inspector-General may, if satisfied of the suitability of such accommodation, sanction the payment by Government of the rent of the waiting room and the rent of the room in which visitors are received. The assessment of the portion of the rent to be paid by Government and its payment to the land-lord will be arranged by the Executive Engineer.

[6]0[3-19. Provision of married quarters – Government is under no obligation to provide free accommodation to Police Officers of any rank. If Government accommodation is Provided their families, rent will be charged at the rate prescribed by Government from time to time. The accommodation in barracks shall be treated as duty accommodation and no rent shall be charged be for it].

3-22. Disposal of claims for family quarters or house rent allowance – In determining the priority of claim for family quarters or for the grant of house rent allowance, the Superintendent of Police shall be guided by the following consideration in the order given below:-

(a) The length of service of the applicant;

(b) the general conduct of the applicant;

(c) the permanency and nature of his duty at headquarters;

(d) the number of members of his family (wife, sons and daughters only);

Provided that no allowance shall be granted unless –

(i) the house is within reasonable distance of the applicant’s place of duty;

(ii) a superior officer, not below the rank of sub-inspector, certifies monthly that the wife (and family, if any) of the recipient of the allowance is residing with him, and that no official quarters are availabale.

3-24. Rules regarding installation of electricity in police buildings – (1) All proposals for the installation of electric lights and fans in non-residential buildings shall be submitted, accompanied by a rough plan showing where the lights and fans are to be installed and a rough estimate or the cost involved, to the Deputy Inspector-General who will accord administrative approval if the cost involved does not exceed Rs.1[7][5,000], otherwise he will forwarded the proposal to the Inspector-General for administrative approval. When the proposal has been approved, the Electrical Engineer to Government shall be asked to prepare detailed plans and estimates with a view to the allotment of funds

(2) Proposals for the installation of electric lights and fans in residential buildings shall also be submitted, accompanied by a rough plan showing where the lights and fans are to be installed and a rough estimate of the cost involved, to the Deputy Inspector-General who will obtain the administrative approval or the Electric Engineer to Government if the cost involved does not exceed Rs.100; otherwise he will forwarded the proposal to the Inspector General for obtaining the administrative approval of the Provincial Government in the Public Works Department.

Electric installation shall not ordinarily be provided in quarters, whether married or single, of assistant sub-inspectors and head constables, or in married quarters of constables.

3-26. Police Rest – houses – (1) When police rest-houses are not being occupied by officers of the department, they may be used by gazetted officers of any other department, and by a District Engineer, whose duties require them to visit the localities in which such rest-houses are situated on the understanding that an officer of the Police Department has a prior claim to the accommodation available. The occupation of police rest-houses extends only to an officer and his wife and not to their family or members of their party without the written permission of the Superintendent of Police concerned, and then only on the understanding stated above. 1[ Besides charges for Electricity etc., rent per-room shall be charged as Rs. 30 per diem].

(2) A list of the furniture and other articles, supplied for the use of the buildings, shall be hung in every police buildings, and shall be countersigned by the Superintendent.

3-27. For rules regarding the occupation of Public works Department rest houses see Punjab Public Works Department, Buildings and Roads Branch Manual of Orders, Chapter 9.

3-28. Register of police lands – A register in form 3.28 shall be maintained by each Superintendent of all land which is Government property occupied by the police, showing the exact area of each plot so occupied. The register should give the exact measurement and boundaries, and, in the case of rural lands, the khasra numbers. Officers in immediate charge of the properties in question are required to check periodically the entries in the register, and to report at once any instances is which encroachments have been made.

NOTE

In accordance with the rules of the Public Works Department at title deeds of houses or lands purchased for public works purposes are deposited with the Deputy Commissioners of the district in which such lands or buildings are situated.

3-30. Boundaries to be demarcated – The boundaries of all police lands shall be carefully demarcated, as funds may permit, by permanent masonry marks or walls, and, until such marks or walls can be created, by small trenches and hedges. All such lands shall be recorded in the nazul register in English with a note that they are in the occupation of the police.

3-31. Sale of produce, etc., from police lands – Punjab Government Consolidated Circular No. 6 requires that the value of the produce of lands in the occupation of Government departments should be realized for the benefit of Government and credited to the treasury as police land fund revenue. The object in view is not that supervising and executive police officers should occupy themselves in the attempt to farm land at a profit, but that all natural products, such as loppings of trees, grass and fruit should be disposed of for the benefit of Government and should not be misappropriated.

The police department requires land for the housing, training and recreation of the force and for the pitching of temporary camps in the vicinity of police buildings. In addition to space for parades and the pitching of camps of where necessary it is desirable to occupy sufficient ground in the vicinity rural police stations to permit of a small garden being kept up, in which vegetables and the like may be grown by the staff for the their own consumption. A total area of approximately two acres is sufficient for all these requirements, and land in excess of this amount should not normally be acquired. Where land is held by the police in excess of requirement, the fact should be brought to the notice of the Inspector-General.

3-32. Cleanliness and keeping of animals in police buildings and quarters – (1) Police buildings and quarters shall be kept perfectly clean, and the furniture and other property in them shall be arranged in an orderly way. The ground in the vicinity of police buildings shall be kept clean and free from objectionable matter.

(2). Except in pounds and stables, horses and other animals shall not be kept inside police buildings, of enclosures, or in objectionable proximity to them.

(3). Police officers residing in police buildings or quarters shall not keep any buffaloes, cows or other animals without the sanction of the Superintendent of Police, which shall be granted only when proper accommodation exists for such animals to which they must be confined. In no case shall permission be granted to erect accommodation for animals. Animals must be removed form police land and from near police buildings if the owners desire to take from the stables, or other accommodation, in which they are kept. Police officers permitted to keep animas shall pay for any damage caused by such animals to Government property. (For cleanliness or damage to Government family quarters see rule 14-57).

FORM No. 3-10 (1)

(a)LIST OF ADMINISTRATIVELY APPROVED MINOR WORKS AND SPECIAL REPAIRS OF THE ___________________RANGE FOR WHICH FUNDS ARE REQUIRED IN THE NEXT TWO YEARS.

(b) ADDTIONS AND ALTERATIONS TOEXISTING RESIDENTIAL BUILDINGS.

1

2

3

4

5

6

7

8

Serial No.

Description of work

C

Civil district

Locality or Town

Number. & date of letter according administrative approval

Number. & date of letter according technical sanction

Amount of sanctioned estimate, or in cases of works not technically sanctioned cost of work.

Remarks

(To be drawn by hand. Offices should draw out the “peshani” to allow columns to be of correct proportions.)

FORM No. 3-10 (2)

LIST OF ADMINISTRATIVELY APPROVED MAJOR WORKS OF THE POLICE DEPARTMENT FOR WHICH FUNDS ARE REQUIRED IN THE NEXT TWO YEARS.

Serial No.

Description of work

Civil District

Locality or town

Administrative approval accorded in Punjab Government letter

Amount for which administrative approval has been given

Technical sanction accorded by Punjab Government, Public Works Department, letter

Amount of sanctioned estimate

Remarks

No.

Date

No.

Date

Rs.

Rs.

(To be drawn by hand. Offices should draw out the “peshani” to allow columns to be of correct proportions.)

FORM No. 3-14 (2)

PART I

Account of Reparis of police building (name) ………………………………

Column 1 – Date.

2 – No. and description of material purchased.

3 – Rate.

4 – Cost of material purchased.

5 – Total (coulumns 4 and 5).

6 – Remarks (Here state number of vouchers attached)

PART II

Abstract showing the presence of daily labourers in connection with the repairs to police buildings (name) ……………………………………………….

1

2

3

4

5

6

Dates of the month of 19 .

Serial No.

Name of labourer

Kind of work

Daily rate.

1st

2nd

3rd

4th

5th

6th

And so on.

Remarks

Rs. a. p.

FORM No. 3-20

Register of applications for family quarters or house rent in lieu thereof.

Police Department District.

1

2

3

4

5

6

7

8

Serial No.

Date of application

Name and rank of applicant

Date of appointment in Police service

Applicant’s home residence

Detail of applicant’s family for whom accommodation required

Nature of duty at headquarters

Final orders of Superintendent of Police.

FORM No. 3-28

register of land belonging to government in the occupation of the police.

2-1.Permanent establishment how fixed– The permanent establishment of a district is fixed on a careful calculation of the actual number of men required for fixed duties plus the percentage approved by Government as a reserve to provide for casualties and training in the various ranks. The establishment of each district is shown in a distribution statement in Form 2-1, issued by the Inspector General.

(2) Under division A the establishment required shall be calculated separately for (1) the investigation and station house staff (2) the watch and ward staff. No general scale can be laid down. In calculating the investigation and station house strength the principles by which the strength of rural police stations is fixed (sub-rule 3 below) shall be followed as far as possible, but additional provision will frequently be necessary for duties such as telephone orderlies, extra clerical staff, detective staff, a permanent lock-up-guard, & c. In estimating the beat staff it is necessary to plot out on a map after close study of local conditions, the number of fixed points (other than special traffic points) day and night beats, and patrols required for each town or cantonment. Careful consideration shall be given to economizing men by providing intermittent patrols instead of fixed points of beats, and by providing means of locomotion to enable a few men to cover a considerable area, wherever possible. When the number of beats, & c., has been fixed, the establishment necessary to furnish them shall be calculated on the basis of every man performing eight hours duty in each period of twenty-four hours. On this basis, the necessary calculations can be made for, and rotation of duties fixed between day and night duties, duties lasting throughout the twenty-four hours, and intermittent duties. Supervision over the watch and ward staff shall be provided at the rate of 1 head constable to every 10 Constables; 1 assistant sub-inspector to every 5 head constables and 1 sub inspector to every 100 constables. No ratio between police and population is prescribed, except that in the case of towns with a population of over 30,000 the total strength of police for watch and ward should not ordinarily exceed one constable to every inhabitants. In each case local conditions, such as the volume of commercial activity, the importance and frequency of fairs and festivals, the general criminality of the neighbourhood and the like must be considered.

(3) The strength of rural police stations (division B) is based mainly on the incidece of crime. A normal police station is held to be one registering an average of seventy-five cases a year. For such a police station the minimum staff shall be 1 sub-inspector, 1 assistant sub-inspector, 1 head constable (clerk and 12 foot constables. In police stations, where crime is very light the number of constables may be reduced to ten. For every fifty cases above the normal figure shown to be the annual average of a police station, the staff shall be increased by 1 assistant sub-inspector and 2 constables. This standard calculation may be varied for adequate reasons in special cases. The staff of outposts shall be calculated strictly in accordance with the duty it is required to perform.

(4) In division C, headquarter establishment shall be calculated in exact detail of authorized posts to be filled. Under this heading shall be included all enrolled personnel of the Lines establishment, instructors, orderlies, of all descriptions, and upper subordinates, who do not come under any other division. Guards shall be calculated at the actual strength required to form each guard, four constables being allotted to each sentry post, the number of constables allotted to each sentry post being fixed in accordance with rule 18.5(5) and a second head constable being provided for each guard which furnishes more than two sentries. The strength required for escorts shall be calculated on the scales laid down in Chapter XVIII in relation to the average demands in the district for treasure and prisoners escorts, other than the escorting of under-trial prisoners to and from the Court. Provision may be made, if necessary, for escorts at sub-divisions as well as at head quarters. The staff of specialists shall include the special detective staff or traffic staff and such other personnel as may be authorized for particular duties not included in any other division. The strength required for traffic duties shall be calculated on the lines prescribed in sub-rule (2) above for watch and ward duties; other special staff shall be calculated in strict accordance with actual duties to be performed.

(5) Court and office duties (division D) shal be calculated according to the actual number of posts to be filled both at district headquarters and at sub-divisions and other magisterial headquarters on the scale prescribed by Pol8ice Rules or other competent authority. In addition, establishment shall be provided, on the scale prescribed in Chapter XVIII and on the basis of the average daily number, for the escort of under-trial prisoners to and from the Courts, and the guarding of such prisoners in Court, at district headquarter and all other places where such escorts are permanently required.

(6) In the calculation of fixed duties no provision shall be made for reserves or for reliefs otherwise than as provided in the foregoing sub-rules. Deficiencies in strength of short duration shall be met by curtailment of duties; those of longer duration, caused by leave, other than casual leave resignations, etc., shall be made good from the reserves referred to in rule 2.3 below.

2-3. Reserves – Reserves in the various ranks are fixed to provide for casualties and training. Reserves in the ranks of gazetted officers are included in the cadres, as fixed by the 1[Government of Pakistan]. 2[1][* * *]. That in the rank of sub-inspectors at 15 percent of the sanctioned number of Pakistani inspectors and sub-inspectors; that in the rank of head constables at 14 percent of the sanctioned number of assistant sub-inspectors and head constables and that in the rank of constable at 16.5 percent of the number of constables sanctioned for fixed duties The strength of armed reserves and mounted police is fixed for each district in accordance with the orders of the Provincial Government.

2-4. Authorized duties – In calculating establishment every duty for which proper authority exist shall be included, and authority shall be obtained from the Inspector-General for any duty the necessity of which can be established, if it is not already authorized. Police shall on no account be supplies, except as provided in rule 2-16 or for other emergent and purely temporary occasions, for duties which are not so authorized.

2-5. Permanent additions to the ordinary force – All proposals for the revision of establishment shall be submitted officially through (1) the district Magistrate, (2) Deputy Inspector General of Police, (3) Commissioner and (4) the Inspector General of Police for the orders of Government. A proposition statement in Civil Account Form No.5 shall be submitted in cases which relate to a general revision of establishment or which cannot be set out clearly without it. Proposals for minor changes in establishment are required to be accompanied only by statement showing the increase are reduction in the annual cost, which the proposal involves.

2-6. Method of submitting proposal – (1) Proposals shall be accompanied by a copy of the distribution statement – Form 2-1 and a concise and comprehensive statement showing the object of the proposed revision and the date from which it is intended that it shall have effect. Whenever the figures for the reserve represent less than the percentages prescribed in rule 2-3 calculated on the revised establishment, application shall be made for the necessary increase to bring up the reserve to the authorized scale. In the case of proposals for the reduction of establishment, reserves shall be similarly adjusted. The channel of submission shall be as in rule 2-5 above.

2-7. Initial and annual charges – In all application for revision of establishment due provision shall be made for initial charges of Rs.200 in the case of each upper subordinate and Rs. 10 in the case of each lower subordinate on account of clothing; and Rs.15 on account of beds and boxes in the case of each lower subordinate added to the strength. Provision shall further be made for the following annual charges:-

Clothing allowance, at Rs. 25 for each upper subordinate and Rs. 8 for each head constable and constable.

Equipment allowance, at Rs. 2 for each constable and constable.

Horse equipment allowance, at Rs.7 for each mounted head constable and constable.

Rewards, at Rs.1 for each enrolled police officer.

Other contingent expenditure, at 10 per cent on the salary of the pro-posted establishment.

Other necessary incidental expenditure, g., rent of quarters, as in the case of the railway police.

2-8. Calculating rates of pay and grades – In calculating the cost of pro-posted revisions of establishment the pay of appointments shall be estimated at the mean rate of pay of the time-scale of the rank concerned. In the case of ranks for which selection grades are authorized such proposed new appointments shall be shown in each of such grades as may be required to maintain the authorized percentages thereof. In the case of proposals for reduction of establishment similar adjustments shall be made. The allotment of posts to selection grads shall be made in districts officers for the rank of constables, in range offices for the rank of sub-inspectors and in the Central Police Office for other ranks.

PART II

ADDITIONAL POLICE

2-5. Additional Police under sections 13 and 14 – (1) Sections 13 and 14 of the Police Act V of 1861, regulate the employment of police officers at the cost of individuals, and the appointment of police officers in the neighborhood of railways and other works. Such police are designated “Additional Police,” whether extra policemen in excess of the regular establishment are enlisted or not.

(2) If extra men are enlisted they shall be deemed part of the disstrict police force and shall, if suitable and eligible, be absorbed in the regular establishment as vacancies occur, being replaced by new enlistments, who are subject to discharge on reduction of the additional police.

(3) Superintendents are required to give early information to Deputy Inspectors General of their inability to provide for additional police coming under reduction in order that arrangements may be made to absorb them in other districts where vacancies may exits.

2-10. General rules – (1) Government undertakes no responsibility in respect of persons or property protected by additional police neither shall police officers be deemed responsible for the contents of buildings, boxed and the like committed to their charge.

(2) Additional police shall not be supplied to guard or escort treasure or valuable property unless proper arrangements to the satisfaction of the Superintendent are made for its safety, neither shall they are supplied for the protection of buildings, boxes and the like, which are not securely locked or fasteded.

(3) The duties of the police regard to the protection of property shall be confined to the watching of outer locks and fastening and to the prevention of unauthorized access to them. The keys of locks shall not be entrusted to the police.

(4) Whenever additional police are supplied the Superintendent shall ensure that proper accommodation is provided by the applicant.

(5) they shall be furnished for police duties only, and in such number as the Superintendent may deem necessary in regard to the duties to be performed, and the Superintendent shall at the same time arrange to recover the cost as laid down in Chapter X and bills shall be prepared in form 10-21.

2-11. Additional police supplied to private or corporate bodies – (1) Additional police applied for by private persons, corporate bodies, or commercial companies, shall be supplied or not at the discretion of the Superintendent, subject to the general directions of the magistrate of the district. Applications shall be made in Form 2-11(1) A or B according to the purpose for which they are required.

If necessary, extra police shall be enrolled for this purpose.

(2) Additional police may got be given under this rule without payment in full and in advance.

2-12. Requisite police arrangements to be made at all time – Whenever police arrangement are necessary in the interests of law and order, or to maintain the public peace, police must be supplied in such numbers as the Superintendent of Police shall consider sufficient, irrespective of whether a private application has been submitted.

2-13. Supply of police under section 13 – When police arrangements are required for the maintenance of order, and protection of property on behalf of promotions of private gatherings or entertainments, such as marriages, social functions, race meetings, etc, such promoters, shall be invited to apply in form 2.11(1) A or B for additional police at their own cost under section 13 of the Police Act. If the Superintendent of Police, after consulting the district Magistrate if necessary, considers such additional police necessary over and above such force of police as he may consider sufficient on public grounds under rule 2.12 above, he shall recover from the applicatn charges on the scale given in sub-rule (2) below, and shall supply police accordingly. Bills shall be prepared inform 10.21.

If the duty lasts more than five hours per day or four hours per night, relief will be provided and double rates charged.

(3) All sums recovered under this rule shall be credited to the “XXIII-Police collections of payments for services rendered – Receipts on account of additional police under sections 13, 14 and 15 of Polce Act, V of 1861,” and at the end of the month, recovery shall be made from the treasury on special additional police pay bills for disbursement to the actual police officers, in accordance with the principles laid down in Inspector General’s letter No.106-S/95-4.B-27-A, dated the 31st May 1928, namely that remuneration shall only be given when extra duties performed involve less than 24 hours absence from normal duty. Thus if a constable is deputed to attend a private function, such as a wedding, which involve his absence normal duty throughout the whole of one working day, say from sunrise to midnight, he will be considered as having performed over-time duty and will entitled to extra remuneration, but should the duty involve his absence from sunrise to sunset of the following pay, he will not considered as on over-time duty and will be entitled to no remuneration in addition to his pay. Superintendent may, however, use their discretion in dealing with cases in which, in their opinion, the 24 hour rule cannot in fairness be applied.

(4) In deciding when to supply police at the public expense, and when to charge the promotors of particular function, Superintendents shall be guided by the general principal that the regular police establishment is required to perform all the duties of maintaining public order, which fall within the scope of section 31 of the Police Act. When special arrangements are necessary or desired over and above those which the general public interests demand, the person or persons responsible for the assembly concerned should pay for additional police. The law does not permit of compulsion being exercised in this matter, but Superintendents may tender their advice and indicate that no more police than are necessary to prevent obstruction to the general public will be provided unless paid for.

NOTE

Government has ordered toat “if any sect requires, in religious processions orginzed by the, the assistance of the police to main tain order, so such an extent as to necessitate extra expenditure by bringing a larger police force together, or otherwise, the cost should inveariably be charged to the persons requiring the extra police protection and the same should be paid before the procession is allowed to take place” (Home Department No. 1073 of 14th March 1978). This order does not mean that charge shall be levied for the supply of police to processions of ancient and regularly exercise custom in cases where the supply is not in excess of that given for a series of years, and the practice has been to five such supply for a long period without charge.

2-14. Supply of police under section 14 – Cases coming within the scope of section 14 of the Police Act, 1861, must be referred through (1) District Magistrate, (2) Deputy Inspector-General of Police and (3) Commissioner, to the Inspector-General of Police orders.

2-15. Supply of police free of charge in emergencies – Superintendents may at their discretion supply additional police to departments and officers of Government from the regular police establishment in cases of emergency and for duties of a strictly temporary and non-recurrent nature without charge.

2-16. Entertainment of and charges of extra establishment – If the police are required for a lengthy period, application shall be made to the Inspector-General for the entertainment of extra men with the sanction of the Provincial Government. The charges for additional police so supplied, when permission is given to entertain extra men, shall be in accordance with the rules in Chapter X except that no charge shall be made for pensions.

2-16-A.Payment of extra cost of Police employed at fairs managed by local bodies – Ordinarily the cost of police deputed for duty at fairs managed by local bodies is met provincial revenues, but in the case of important fairs which bring in profit of Rs. 5,000 or more, the travelling allowance of the police employed and the cost of temporary accommodation and transport, etc., but not the pay , shall be recovered from the local body concerned.

In the case of such fairs managed by District Boards the Superintendent of Police shall recover the amount in direct communication with the District Board concerned. District Boards can meet such charges under clause (a) of sub-section 2 of section 37 of the Punjab District Boards Act, 1883.

In the case of fairs managed by Municipal Committees, the Superintendent of Police shall submit a detail of inch charges to the Inspector-General of Police who will arrange for their recovery through the Ministry of Local Self-Government under clause (d) of sub-section (1) of section 52 of the Punjab Municipal Act, 1911. All sums recovered on this account will be credited to Government under the head “XIII Police–Collection of payments for services rendered.”

2-17. Addition police under section 15 – (1) Section 15 of the Police Act 1861, regulates the quartering of police in disturbed or dangerous tracts. The orders contained in sub-rules 2-9(2) and (3) apply to them.

(2) Applications for the location of such police shall be made in Form 2-17(2). The Superintendent making the application shall see that all the information required by the form is filled in and shall submit it to the Inspector-General through (1) District Magistrate (2) Deputy Inspector-General and (3) Commissioner, for the orders of Government.

note

Application for the exemption of individuals (as opposed to classes) from payment of additional police tax need not be submitted to Government through Commissioners of Divisions.

2-18. Particular to be giver in applications – (1) Application for the location of police in disturbed or danagerous tracts shall be accompanied by :-

(a) accurate details, as required by the form, of the population, financial resources, criminality, etc, of the villages concerned, and the detailed charges proposed on account of police. In the case of proposals including several villages, the statistics of each shall be given separately.

(b) Particulars of individuals of classes of inhabitants, if any, whom it is proposed to exempt, with reasons for such exemption.

(c) the tahsildar’s report as to the ability of the community concerned to bear the charge.

(d) A full explanation of the grounds for the proposal and the manner in which it is proposed to employ he police asked for. When the proposal affects several villages the explanation should make clear the grounds for including each.

(2) The strength of the police proposal shall in all cases be sufficient to secure the objects aimed at in the proposal, and provision shall be made for an officer in command of the detachment of sufficient status to exercise adequate control. If the financial capacity of the community is insufficient to pay for a force which can exercise effective control, other methods such as action under the preventive sections of the law [or under the Criminal Tribes Act] must be resorted to.

2-19. Location of additional police under section 13 – When a notification appears in the Punjab Gazette ordering the location of an additional police post in a disturbed or dangerous area, the Superintendent concerned shall, on receipt of such gazette, take immediate measures, for the establishment of such post, and shall report to the Inspector General, the date on which it is established, sending copy to the District Magistrate concerned.

2-20. Rules for additional police posts – (1) The Superintendent shall frame rules for the guidance of the additional police, with special reference to the object for which they are located, and shall define the local area of the post. Such rules shall be submitted through the District Magistrate to the Deputy Inspector General of Police for approval.

(2) An additional police post shall be considered an outpost subordinate to the police station in the jurisdiction of which it is situated.

2-21. Continuance of additional police – (1) Recommendations for the continuance of an additional police post for a further period shall be submitted in Form 2-21(1) through the channel prescribed in sub-rule 2-17(2), so as to reach the Deputy Inspector General at least two months before the date when sanction for the post is due to expire.

(2) Full reasons for the continuance of the post shall be given, and a note of all crime committed within the jurisdiction since its establishment shall be included.

2-22. Additional police reserve – (1) the parties charged with the cost of additional police enrolled under sections 13, 14 or 15, Act V of 1861, must also pay the cost of a reserve calculated at one-sixth of the number of constables required for fixed duties. This charge enable a reserve to be maintained against casualties in the additional police, which would otherwise throw an undue burden on the contingency reserves of the regular force.

(2) A reserve, equal to one-sixth of the total number of additional police constables sanctioned in each district from time to time shall be enrolled and kept at the headquarters of the district. This reserve must be increased or reduced proportionately to increases and decreases in the strength of additional police.

(3) Deputy Inspector General are authorized to control the additional police reserves of all districts in their ranges, utilizing reductions in one district to meet increases in another, or providing trained men for newly sanctioned additional police detachments by transfer from reserves of other districts, the men so transferred being replaced by new enrolments in their district.

(4) Deputy Inspector General shall arrange for a careful check in their offices of impending fluctuations, and no reduction of additional police reserves shall be carried out by Superintendent without a prior reference to the Deputy Inspector General.

(5) When a force of additional police is enrolled for so short a time or is so small that a reserve is unnecessary, no reserve constable shall be enrolled and the surcharge of one-sixth shall not be made.

2-23. Extra kits for additional police – The Deputy Inspector General may sanction a fixed number of extra kits and sufficient equipment to be permanently maintained in each district for additional police. Expenditure under this rule shall be charged to the Clothing and Equipment Fund.

2-24. Thikri pahar and Special police under section 17 – (1) In any village in which crime is prevalent the Superintendent of Police may approach the district Magistrate to introduce the provisions of the Village Patrol Act No. VIII of 1981. It must be borne in mid, however, that thikri pahra essentially and emergency as opposed to and every day routine measure, When imposed on villagers as a continuous routine it becomes irksome and is consequently perfunctorily performed. The compulsory provisions of Punjab Act VIII should only be employed as last resource.

(2) When in any place or part of a district conditions exist or are apprehended such as are described in section 17, Act of 1861, the Superintendent of Police Shall approach the District Magistrate for the appointment of special police under that section.

(3) Non-officials employed for purposes of maintaining order and on the duties of special polce shall ordinarily be enrolled under section 17, Act V of 1861, but, where a sudden crisis renders recourse to assistance from the ordinary civil population a matter of immediate necessity in the public interest, the aid of respectable and trustworthy persons may be enlisted forthwith in the maintenance of law and order without enrolment, if the danger and urgency of the situation, in the opinion of the District Magistrate, justifies their employment without the formality of enrolment.

The rules regarding enrolment, discipline, etc., of such special police are given in Appendix No. 2-24(3).

APPENDIX No. 2-24(3)

RULES FOR THE ENROLMENT AND EMPLOYMENT OF POLICE OFFICERS

When the entertainment of special police officers becomes necessary, or desirable, efforts should be made to appoint volunteers under section 17 of the Police Act (V of 1861) up to the numbers and in the various ranks required. No unwilling person should be appointed unless sufficient volunteers cannot be found.

Under section 17 of Act V of 1861, residents of a disturbed area may be appointed special police officers of any rank, but no such police officers shall be appointed to a rank equal to that of the senior officers of the regular police present on the spot.

Special police officers shall be subordinate to, and be under the orders of, the senior officer of the regular police present on the spot.

Special police officers should ordinarily be chosen from among the respectable, loyal, and influential persons of the neighbouhood whose authority is likely to be respected by the masses and who are likely to use their influence to prevent disturbances. It is not desirable ot choose ring-leaders of contentious factions unless such ring-leaders are really influential persons and in no case should a special officer be appointed as a punitive measure.

When special police officers are appointed, the more influential and useful from amongst them may be appointed to senior rank above the others, and be required to enforce discipline as laid down in police rules among the special police officers appointed under their command.

Whenever possible special police officers of good social standing should be encouraged to bring with them their tenants and dependants, who will ordinarily be enrolled as special police officers of the lower subordinate grades, a post being to the special police officer through whose agency the lower subordinates are enrolled, subject to the provision of rule 2 foregoing.

Special police officers of the lower subordinate ranks will ordinate may, with ordinarily be armed with batons or lathis at the discretion of the Superintendent of Police.

An armlet or brassard with the letter S. P. and Serial No. should be issued to such special police officer other than those appointed to rank as upper subordinates.

NOTE. Special police officers of the rank of upper subordinate may, with advantage, be given a Sam Browne belt with a revolver or sword if such articles are available.

A special police officer of the rank of upper subordinate will be entitled to receive all courtesies due to an officer of his rank, but his authority will extend only to special police officers under his orders and not to officers of the regular police. Influential persons of superior social standing who may be enrolled, should, as a rule, be employed on staff and supervising duties and given relatively higher rank than others of lower status similarly enrolled. Such persons should not have menial or unreasonable duties assigned to them, but the object should be to employ them in the manner best suited to make their personal influence effective.

Discipline – The requirements in this respect should usually be light. Any conditions of the office which might be regarded by local residents as offensive and unnecessarily irksome should not be insisted on. Physical drill, for instance, would in most cases be inappropriate and the saluting of petty officers unnecessary, while parades or attendance at the police station, when necessary, should be so regulated as to cause as ltitle inconvenience as possible.

A copy of sections 17 to 21 inclusive of Police Act (V f 1861) and also a copy of rules relating to the enrolment, etc., of special police officers shall be given to each special police officer as soon after enrolment as may be possible.

Superintendent of Police entertaining special police will arranged for their feeding by the purchase and distribution of food according to the following scale:-

1-1/2 lbs. atta, or in lieu rice 1-1/2 lbs.

4 oz. dhal.

4 oz. fresh meat (or in lieu 4 oz. gur).

1/2 oz. tea.

1/2 oz. salt.

2 oz. ghee.

1 oz. gur.

1-1/2 lbs. fuel.

Spices 1/6 oz. chillies

1/6 oz. turmeric or 1-1/2 oz. in all as available.

1/6 oz. garlic

or by a cash payment of the cost of these articles at a rate to be notified by the Inspector-General when special police are entertained.

Form No. 2-1

Police Department ______________ District

Distribution statement of the __________________________________________________________ district as

sanctioned by inspector general of police on _____________________

1

2

3

4

5

6

7

8

9

10

11

12

13

Serial No.

Name of Police Station or Post or Description of Duty.

European Inspectors

Indian Inspectors

Sergeants

Sub-Inspectors

Assistant Sub-Inspectors

Head Constables

Foot Constables

Mounted head constables

Mounted constables

Total of all grades

Remarks

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

A.CANTONMENT AND CITY POLICE.

City … … … … … * (a)

(b)

City … … … … … (a)

(b)

City … … … … … (a)

(b)

Cantonment … … … … … (a)

(b)

B.

police stations and thier subordinate posts.

Police Station … … … … … …

Police Post … … … … … …

Police Station … … … … … …

Police Station and son on. … … … … …

Police Station … … … … … …

Police Station … … … … … …

Police Station and son on. … … … … …

C.

Treasury guard at sadr … … … … …

Tahsil Guard at … … … … … …

Tahsil Guard at … … … … … …

Tahsil Guard at … … … … … …

Magazine Guard … … … … … …

Personal Guards + … … … … … …

Lines establishment + … … … … …

Officers’ Orderlies + … … … … …

Bicycle orderlies + … … … … … …

Judicial lock-up … … … … … …

Sanctioned for escort of prisoners and treasure … … …

Armed reserve … … … … … …

Sanctioned for other fixed duties * … … … …

Mounted Police (Horse) where sanctioned (Camel) … …

Traffic Staff … … … … … …

Motor Mobile Patrol Staff … … … … …

District Inspectors … … … … … …

Sanctioned for other fixed duties … … … …

D.

OFFICE AND COURT DUTIES.

Police office staff … (a) at headquarters … … …

(b) at sub-division … … …

Court duties … (a) at headquarters … … …

(b) at sub-division … … …

Sanctioned for escort of under-trial prisoners to and from courts …

Total “Fixed duties A, B, C and D … … … …

Ordinary reserve in the rank of Sergeant and 10% of the number of European Inspectors and sergeants sanctioned, for fixed duties; in the rank of Sub-Inspector at 15% of the number of Indian inspectors and sub-inspectors sanctioned for fixed duties; in the rank of head constable at 14% of the number of assistant sub-inspectors and head constables sanctioned for fixed duties and in the rank of constable at 16.5% of the number of constables sanctioned for fixed duties … …

Total sanctioned strength of permanent establishment … …

* Division A, (a) is the Investigation and Station house staff including telephone orderlies, detectives, permanent lock-up guards, etc.

Note: – All duties of a regular by recurring nature are classed as “Fixed Duties” and should be included under heads B,C and D

FORM No. 2.5

FOR SPECIMAN SEE FORM No. 5 CIVIL ACCOUNT CODE.

————–

FORM No. 2.11 (1) A.

FORM OF APPLICATION FOR POLICE ASISTANCE AT PUBLIC OR PRIVATE ENTERTAINMENTS AND FUNCTIONS.

To,

The Superintendent of Police,

Dated

Dear Sir,

I BEG to request that I may be provided with police assistance on the occasion of a ____________________________________which will take place at _________________________ on ____________________between the hours will be about ____________________________ and the number of vehicles to be handled by the police will be about ________________________.

I promise to pay for the services of the police supplied according to the scale of charges which has been fixed by the Inspector General of Police with the approval of Provincial Government.

Yours faithfully,

Note.- Copies of the scale of charges approved by Government can be obtained on application.

This note is to be printed on the back of the counterfoil of the forms printed for actual use.

NOTE FOR INFORMATION OF APPLICANT

Duties for which required

1. The Police Department invariably considers the application to include protection for the day as well as for the night, unless it is specified to the contrary.

2. The amount charged will be the amount specified in the accompanying bill.

3. Applicants should given under the following heads particulars of what is to be protected, and should state when and where the police are required, whether they are to be employed at one or more fixed points or whether they are required for occasional escort duties.

Note:-(1) The hutting charges should be calculated so as to include not only the actual rent paid for the quarters occupied by the police, but also the cost of repairs, white washing and petty alterations to the buildings.

(2) No charge on account of pension is made for police supplied to departments of Government.

(3) For periods of less than 12 months, annual charges for clothing and equipment will be levied on the following scale:-

Less than 1 month … … … No charge.

From 1 to 3 months … … … 1/4 charge.

From 3 to 6 months … … … 1/3 charge.

From 6 to 9 months … … … 1/2 charge.

From 9 to 12 months … … … Full charge.

(4) Initial charges shall only be made when extra police are entertained, and such charges shall be at full rates.

(5) IN those cases (for instance, guards supplied to the Imperial Bank of India) in which a fixed number of additional police are supplied throughout the year and the accounts are adjusted monthly, the charges for clothing, equipment and rewards shall be calculated at on-twelfth of the annual rates.

Note;- (1) The butting charges should be calculated so as to include not only the actual rent paid for the quarters occupied by the Police, but also the cost of repairs, white washing and petty alterations to the buildings.

For periods of less than 12 months, annual charges for clothing and equipment will believed on the following scale:-

Less than 1 month … … … … No charge.

From 1 to 3 months … … … … Do

From 3 to 6 months … … … … Do

From 6 to 9 months … … … … Do

From 9 to 12 months … … … … Do

Period for which the post is recommended.

Opinion of the Tashildar as the cost of the post not being excessive in reference to the revenue and prosperity of the of the village (the description, strength and cost of municipal or village police already existing in the place should be mentioned.)

Grounds of application –

(To be followed by opinion of District Magistrate, Deputy Inspector General of Police and Commissioner in that order.)

FORM No. 2.21 (1)

APLICATION FOR THE CONTINUANCE OF ADDITION AL POST.

Police Department. _____________ District

Application for the continuance of the additional post established under gazette Order No._______________________________ of ___________________________________.

At the village of in district.

Commencing on the of 19 .

Terminating on the of 19 .

Period o extension proposed .. ..

Strength of post proposed .. ..

Cost of proposed post for full period of extension.

Report by the Superintendent on the result of the location of the post and statement of the grounds on which it is proposed to continue the post. (After this report and statement, the opinions of the District Magistrate, the Deputy Inspector General and the Commissioner will be recorded in that order).

All ranks of Police employed in the province are appointed or enrolled under section 2 of the Act.

1-2. Inspector General –[2][The Inspector-General of Police, responsible for the command of the Police force, its discipline administration. He is responsible for advising the Provincial Government in all matters connected with it.

The Inspector-General of Police is assisted by such number of Additional Inspector-General Deputy Inspectors-General and Assistant Inspectors-General as the Provincial Government may from time appoint].

1-3. General Police District – divisions of– The Provincial Police General district is divided into administrative establishment; a Training [3][College] (including the Provincial Finger Print Bureau); a 4[Special Branch, a Crime Branch]. The District Police Establishment 3[the sentence the Railway Police General District is divided into a Central Intelligence Agency and such number of Sub-Divisions as the Provincial Government may authorize from time to time].

1-4.Administrative division – The District of the province are grouped in Ranges and the administration of all police within each such range is vested in a Deputy Inspector-General under the control of the Inspector-General of Police.

The Railway Police District is administered, under the control of the Inspector-General of Police, by an Assistant, Inspector-General of Police, who has the powers of, and is responsible for the duties allotted to, a Deputy Inspector-General of a range. The limits of the Railway Police Districts are the railway limits within the Punjab.

5[..]

3[The Police Training College Sihala is under the Principal of that college who is in the rank of Deputy Inspector General. The Crime Branch is administrated by the Deputy Inspector General who also supervises the Fingerprint Bureau. The Special Branch is under the charge of Deputy Inspector General]

1-5.Limits of jurisdiction and liability to transfer – All Police officers appointed or enrolled in 3[either of the two] 6[Pakistan] general police district constitute one police force and are liable to, and legally empowered for, police duty anywhere within the province. No sub-division of the force territorially or by classes, such as mounted and foot police, affects this principle.

Though not liable to permanent transfer beyond the limits of the Punjab. Every police officer is empowered by section 3, Police Act III of 1888, when necessary, to exercise the powers, functions and privileges of a police officer in any part of 7[Pakistan]. In the exercise of such function a police officer is deemed to be a member of the police force of the province in which he is at the time.

1-6.Deputy Inspectors-General – duties and functions of –8[“The Deputy Inspector-General of Police, Crime” Special Branch and Crime Branch and Special Branch.”.

The Deputy Inspector-General, Crime Branch is responsible, through the staff of his department, for the intelligence organization of the criminal administration; in this capacity he is called upon the assist both the Provincial Government and the district authorities. He is also authorized to call upon the district or railway police for action in such matters, whether in respect of crime or intelligence as may, from time to time, be consigned to his charge. In respect of crime, Department of Police Crime Branch will keep the Deputy Inspector General of Police a Special Branch, a Crime Branch the ranges concerned fully informed of all action which his department is taking within the sphere of their jurisdiction.

The Deputy Inspector General of a range is responsible to the Inspector-General for the administration, training and discipline of the police of this range and for the efficiency of their organization and operations for the prevention and detection of crime. In the exercise of this responsibility a Deputy Inspector-General will interfere as little as possible with the executive authority of the Superintendents under him, and will permit such modifications of practice and organization to suit local conditions as he may consider advisable, and as the law and these rules allow. He will use his powers of control to secure a uniform standard of efficiency and the fullest co-operation between districts and branches of the force in the circulation of information and in action against criminals.

To ensure that efficiency shall not be impaired by undue variation in methods of practice in different parts of the province. Deputy Inspectors-General of ranges and of the Crime Branch shall maintain close touch with each other by informal meetings and formal conferences. They shall freely exchange information relating to the criminal administration, and shall ensure that co-operation between ranges and branches of the force is as close as that between the districts within a range. Before issuing any circular order having the effect of altering in principle any matter of departmental practice or affecting the administration of the law, Deputy Inspectors-General shall obtain the approval of the Inspector-General Copies of all such circular orders and of instructions of general importance, whether previously approved by the Inspector-General or not, shall be sent to the Inspector-General and other Deputy Inspector-General for information.

1-7.Relations of Deputy Inspectors-General with Commissioners and District Magistrates – In his dealings with Commissioners and District Magistrate, the Deputy Inspector-General is the representative of the Inspector-General. Within the field in which the Inspector-General in the adviser of the Provincial Government, the Deputy Inspector-General should be the adviser of the Commissioners and District Magistrates, whose jurisdictions lie within his range. His knowledge and authority should at all times be at their disposal for promoting police efficiency and for concerting measures for the better control of crime. Cases in which differences of opinion arise between a Deputy Inspector-General and a Commissioner or District Magistrate on matters in which the orders of Government are advisable shall be referred through the Inspector-General.

1-8.Superintendent of Police – The Superintendent of Police is the executive head of the district police force. He is directly responsible for all matters relating to its internal economy, training and management, and for the maintenance of its discipline and the efficient performance of all its duties.

In every district there shall be one or more Superintendent and such number of Assistant Superintendents, Deputy Superintendents, Inspectors, Sergeants, Sub-Inspectors, Assistant Sub-Inspectors, Head Constables and Constables as the Provincial Government may direct.

1-9.Assistant and Deputy Superintendents – The authority and duties of Assistant and Deputy Superintendent of Police are the same and interchangeable. They derive their powers from the fifth definition in section 1 of the Police Act (V of 1861) and from section 551 of the Code of Criminal Procedure, Assistant and Deputy Superintendent of Police are posted to districts and other duties at the discretion of the Provincial Government to be trained and to assist the Superintendent in the discharge of his responsibilities, and the authority of the Superintendent is delegated to them to the extent prescribed by these rules.

1-10.Police Station Jurisdiction – District and the railway police sub-divisions are divided into police station jurisdictions according to administrative convenience and in order to meet the requirements or the Code of Criminal Procedure [section 4 (1)(s)]. The boundaries of these jurisdictions have all been fixed from time to time on the authority of the Provincial Government, and are unalterable save under the same authority. Outposts are located where necessary for the control of crime and are subordinate to the police stations in the jurisdictions of which they are located. Normally, a police station is in charge of a sub-Inspector of police and an outpost in commanded by an assistant sub-Inspectors head constable.

No alteration in the number of police stations and outposts or in the boundaries of police station jurisdictions may be made without the sanction of the Provincial Government. Proposals for such alterations shall be submitted, in the form outlined in Appendix 1-10, by Superintendents of Police, through the District Magistrate to the Deputy Inspector-General of the range. The latter, after forward it to the Inspector-General of Police, through the Commissioner of the division.

1-11. Changes in distribution – Temporary changes to the disposition of the police force within a district may be made by Superintendents with the concurrence of the District Magistrate, but no permanent alterations shall be made without the previous sanction of the Inspector-General. Any temporary changes made under the authority of this rule shall be reported unofficially to the Deputy Inspector-General through the channel of the weekly diary of the Superintendent of Police (Rule 21-9).

1-12. Power of Sub-Inspectors – Sub-Inspectors incharge of police stations exercise all the powers of an officer in charge of a police station. Additional sub-inspectors in police stations may be deputed by the officer incharge under officers in virtue of the powers granted under section 551. Code of Criminal Procedure, to investigate cases and such officers then have the powers to investigate, which are granted under Chapter XIV, Code of Criminal Procedure, to any officer making an investigation under that chapter. Sub-inspectors, and officers junior to a sub-inspector, may arrest under the orders of the officer in charge of a Police station under section 55, Code of Criminal Procedure, the persons detailed in that section.

The definition of “officer in charge of a police station,” in section 4(1) (p). Code of Criminal Procedure, empowers other police officers, in certain circumstances, to exercise the powers of such an officer.

The powers of sub-inspectors, who are not officers in charge of police station and junior officers, in dealing with unlawful assemblies, are explained in Rule 14-56(3).

1-13. Classes and ranks of police officers – The expression “gazetted police officers” is applied to police officers appointed under section 4, Act V of 1861, and includes the Inspector-General, Deputy Inspector General, Assistant Inspectors General, Superintendent and Deputy Superintendents.

The expression “enrolled police officer” is applied to police officers appointed under section 7, Act V of 1861, and includes inspectors, sergeants, sub-inspectors, assistant sub-inspector, head constables and constables.

The expression “uppers subordinate” includes all enrolled police offices of and above the rank of assistant sub-inspector.

The expression “lower subordinate” includes all other enrolled police officers.