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Third-Party Events

Plan your own fundraising event for Maryhurst!

Are you, as an individual or member of a group or organization, interested in putting together your own community fundraising event that supports Maryhurst? If yes, please contact Liz Nickley at 502.271.4526 or lnickley@maryhurst.org.

We call these events Third-Party Fundraisers. To learn more, you may also download our
third-party fundraiser event guidelines and
toolkit. If your event will be open to members of the public or will be promoted externally, please view and complete our
third-party proposal form (there is no need to fill out a proposal form if you are hosting an internal event within your organization.)

We thank you for your interest and support!

The following are some ideas for your community fundraiser. We suggest thinking of something you enjoy doing (e.g. book club, cooking) and working to add a fundraising component into that. This way you are not starting from scratch and, in addition to giving back to a great cause, you are doing something you love!

Individuals and organizations can host an independent fundraising event to support Maryhurst. These can be individuals, civic organizations, churches, schools, businesses, government agencies ... anyone in the community can hold an event to support Maryhurst.

How long does it take to get my Fundraiser Proposal approved?

Proposals will be approved within 10 business days of receipt.

Do I need to create a 501c3 (non-profit) organization to host a fundraiser for Maryhurst?

No, anyone can host a fundraiser for Maryhurst with our approval. Staff can provide an authorization letter confirming the organizer’s intent to raise funds for Maryhurst.

Can someone from Maryhurst help me plan my event, and attend and/or speak at my event?

We are happy to provide guidance for your event, but we do not have the staff to handle the organizational and administrative tasks associated with third-party events. We do our best to attend events supporting Maryhurst, but we cannot guarantee attendance of staff or volunteers at your event.

Can I use Maryhurst’s name and logo?

Once your fundraiser is approved, we will provide you with Maryhurst’s logo for your marketing materials. We must review everything with our name and logo before it’s printed or distributed. This includes the use of the Maryhurst’s logo on your website or your company’s website.

Can Maryhurst provide insurance for my event?

Because Maryhurst is the beneficiary and has no direct involvement with running the fundraiser, we cannot provide insurance for third-party events. The event organizer is responsible for obtaining insurance for the event.

Can Maryhurst help me get a permit for my event?

The organization and execution of the event is the responsibility of the event organizer. The event organizer must obtain any necessary permits or licenses.

Can I use the Maryhurst’s Tax Exemption number?

Because Maryhurst is not hosting your event, it is considered a third-party event. For this reason, you will not be able to use Maryhurst’s IRS 501(c)(3) charitable classification, federal tax ID number, or tax-exempt certificate.

Will each of my donors get a receipt?

Maryhurst cannot issue charitable tax receipts for donors or sponsors who make payments directly to your third-party event. If your donor wants a receipt, please be sure the check is made payable to the Maryhurst and leave the check in its original form before sending it to Maryhurst.

Please note that there are complex regulations around the distribution of charitable tax receipts. This includes donations of money, in-kind items and services. Issuing an inappropriate receipt can put our charitable tax status in jeopardy so please do not promise any kind of receipt. For more information about charitable tax receipts please contact the Director of Events and Community Involvement at Maryhurst.

How do I open a bank account for my event?

We recommend you open a non-interest bearing checking account, or benefit account, at a local bank. The account must be opened in the third party’s name. It cannot be opened using Maryhurst’s name or financial information.

Can I pay myself back for expenses I’ve incurred?

We recognize that some coordinators need funds to run an event and pay expenses. However, Maryhurst cannot fund or financially support community fundraisers. Coordinators are responsible for covering all expenses and cannot be reimbursed by Maryhurst. For these reasons, as you start to collect money you may want to keep some funds on hand to help pay your expenses. This amount should not exceed 30% of your gross revenue. In your planning process, make sure to develop a budget reflecting the type of event you are having and the many costs related to the event. After the fundraiser is complete, please send us all checks addressed to Maryhurst as well as a one lump sum check from your checking account.

Can we have a check presentation at Maryhurst?

Yes, we can arrange for a check presentation to be held at Maryhurst. Please contact the Director of Events and Community Involvement to schedule a time.

Should I send a personal thank you letter or card to my donors?

Definitely! It is important to thank everyone who was involved with your fundraiser!