Print, share, and protect files in the PDF and XPS file formats

PDF and XPS formats can help keep your files’ format when you share your files with other people or print your files by using commercial methods. Examples of when to use PDF and XPS formats include resumes, legal documents, newsletters, and files intended to be read and printed.

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Learn about PDF and XPS file formats

By using an add-in, which is an extra function you download, you can convert a file, from your Microsoft Office program, into PDF or XPS formats:

Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

XML Paper Specification (XPS) is a format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it retains exactly the format that you intended.