Free Live Demo

Please complete the contact form for a complimentary assessment of your current workforce management processes, and to learn how Celayix can help you better manage your organization.
An advisor will be in touch with you shortly or you can contact us toll free 1-888-591-5558

First Name*

Last Name*

Company*

Business Phone*

Email*

Message

Your information will not be shared or sold to third parties under any circumstances.

Blog

Replacing Legacy Systems

April 14, 2014

April 15, 2014

Many organizations struggle with replacing outdated software systems that no longer function efficiently. Even highly structured organizations such as NASA and the Federal Government struggle with legacy systems that are difficult to manage and do not integrate with newer software. Legacy systems refer to computer programs that are outdated and were created before wide-scale internet use, but remain in place because of vendor lock-in, the expense to replace them, or because of difficulty migrating data.

Exchanging outdated legacy workforce management system s for modern solutions can be labor-intensive and require new investment in IT, but is most often worth the investment by reducing risk, as well as time and cost savings.

Example 1: High Risk

Legacy systems are often more likely to crash, and with few people who understand how to interact with them, a crash can mean a big interruption in business operations. At North Shore Community Action Programs in Massachusetts, the crash of their legacy workforce management software prompted the replacement and upgrade to an Advanced Workforce Management Solution. Their old system was cumbersome to operate, with data existing in multiple locations and caused delay of payroll and billing by multiple days. With their new system, they reduced their payroll processing time by 75%, and are able to receive payment from accounts receivable up to a month sooner than before.

Example 2: Custom Legacy Systems Are Replaceable

Many organizations often believe that because their legacy system was custom designed for them, they would be impossible to replace. However, many newer workforce management solutions can be configured for unique business requirements, such as union rules and unusual seniority requirements. At Ordway Center for the Preforming Arts, their custom legacy workforce management system was operating on a DOS file system, and therefore extremely outdated. Preforming simple tasks like printing a schedule or switching screens proved time-consuming and required workarounds.

With a new scheduling and time & attendance system, they are now able to perform workforce management tasks in less than half the time, save an “infinite” amount of paper, and improve staff morale through the implementation of a web portal for availability collection and calendar viewing.

Good scheduling software is flexible enough to export and import data from your existing systems, saving you time and effort.

Related Articles

The Changing Security Landscape Security is a labor-intensive, high turnover, low margin business. Covering shifts effectively depends on both good planning and effective management of last minute (short-notice) changes. To...