This video shows how IBM Sametime, IBM Notes Social Edition Beta, and IBM Connections working together create a Social Communications solution that can save you money and increase productivity throughout your organization.

Scheduling a Lotus® Sametime® meeting using Lotus® Notes® 8.5 or later

Welcome to the IBM® Lotus Sametime Scheduling a Sametime meeting using Lotus Notes® demonstration. This demonstration shows how to schedule a Lotus Sametime meeting when you create a calendar invitation using Lotus Notes 8.5 or later. You will see how to do this by dragging and dropping a meeting room that you've already created into your invitation.

To see which meeting rooms you have, make sure you're displaying the My Meeting Rooms or Recent Meeting Rooms views. In this case, I'll select the My Meeting Rooms view.

Point to the Switch Views icon to show that the My Meeting Rooms view is selected.

2.6

Now, click to select the meeting room you want to use and drag it to the Description field of your calendar invitation.

Drag and drop the Weekly team status meeting room to the Description field in the Lotus Notes calendar invitation.

2.7

That's it! Your calendar invitation now has the name of the Sametime meeting room and the link to it so that the people you're inviting to this meeting can enter the meeting room.

If, when you originally created the meeting room, you included any call-in information, such as the phone number to call in to the meeting, that also shows in the invitation.

Be aware, though, that if you required a password to enter the meeting room when you created it, you must add the meeting room password to the calendar invitation, since that information is not included when you drag and drop your Sametime meeting in to the invitation.

Point to meeting room information in the Description field.

2.8

Now click Save and Send Invitations to send the meeting invitation. When invitees open the invitation, they can just click the link to enter the meeting room.

Point to Save and Send Invitations

Thank you

Step: 3.1
Caption: That concludes this demonstration. You've seen how easy it is to schedule a Sametime meeting using Lotus Notes. For additional information, visit our product wiki, and thank you for watching.
On-screen action: Video in screen show continues to play until narrator finishes speaking.