We would like to say that we value you as an important part of our organization. We know that you really work hard for this company. You are a dedicated and sincere employee. However, I have come to know that you [State here the nature or incident].

For instance – I was told that on [date], you misbehaved with one of our major clients, [Client name]. At first I didn’t believe what I heard, but unfortunately, everything reported was found true.

I am shocked that how can a responsible employee like you can do this. I can understand that due to the workload, sometimes it becomes very difficult for you to manage things, but still you should remember that customers are our main priority. We just cannot afford to annoy our happy customers. We have a very long business relationship with this client, and you just didn’t care about our business relationship

This small incident can eliminate our well established business relationship

[Employee name], it is just because of your past history in our company that I am not taking any strong action against you this time, and I hope that you will not repeat such incidents in the future.

We are sorry to inform you that the management has decided to terminate your employment with our organization.

Your services will be terminated from the company with effect from [termination date].

As you know that we had previously given you many warnings regarding your – [State here the reasons you are terminating the employee for].

For instance –

We received many complaints about you that you talk to our customers in a very rude tone. You argue and almost insult the customers who come to our (office/store/branch). You often respond to the customers in an unprofessional way.You must have this understanding that for any business, the customer is the main priority. Satisfying the needs of our customers is the main responsibility of all the staff in this organization.Many customers have complained about your behavior and, now we cannot risk our business because of the rude behavior of any employee of our company.As I told you above, we informed you of this important issue many times in the past, but you still didn’t improve and hence, we are taking this action against you.Please handover the company belongings to [person name]. Your dues will be paid to you on [date].

Since we are good friends, I care for you, and that’s what I’m doing. I am aware that you and [name of the person] exchanged phone numbers [description of how you got to know about the numbers of getting exchanged] and I being you’re good friend ought to tell you something which is important. Do not go out with [him/her]. It’s not that [he’s/she’s] a bad or something. It’s just that [he/she] [description of weird behavior]. I know several other [guys/girls] who’ve gone out with [him/her] and they all say the same thing: please stay away from him! I hope you’ll take my advice. I know you’re a big [girl/boy], but sometimes you just need a pal to warn you when you’re about to step on a land mine. Please consider what I am saying.

This letter is to inform you by the disciplinary committee of the World Wide Consultants in which you were working as an employee for the past one and one half years. You are being terminated from your services due to your misconduct with the colleagues and the customers of the company.

Even after several notices you did not change your conduct which has forced the board to take this harsh decision to terminate you from the company. Your salary due is being calculated by the accounts dept. and it will be finalized in a couple of days, after which you will be receiving a check with the due amount in your bank account. Because of your misconduct the company has incurred us a loss of two valuable clients for which you will have to face the punishment i.e. your conduct will be certified bad and you must be aware of the further consequence.

[Employee name], you are a valued employee of our organization. We know that you work sincerely and dedicatedly.

However, since the past [duration], you have not been able to meet our expectations.

As we discussed in our last meeting that – [State goals set] –

For instance – We decided to specially target the customers of [age group] for our new [product/service]. We provided you with everything that you asked for, but you were not successful in delivering positive results to us.

You did not achieve the set goals, and it is affecting our business directly.

I know that you are a well experienced person, and have great abilities to undertake new projects & generate revenues for our company.

Please note that I am still willing to help you with the problems you are facing to achieve your targets. I want you to come to my office and meet me personally this [date] at [time].

We will discuss your problems and will think of new plans and strategies for our project.

[Employee name], as we discussed the [state issue] in the last month, I am really concerned about your performance which is continuously going down.

For instance –

For the past three months, you have not been able to generate any sales for our business. We trained you many times, guided you at every step, but still you have not achieved anything for our company.

You have given zero productivity, and my colleagues are against you, they want to terminate your employment. However, I want to give you one more chance. I want to keep you as our employee and, am ready to help you more. I still hope that you will succeed sooner or later while working with us.

I want to discuss this issue with you in person, please come to my office on [date & time].

I am [name & position] of [Company name], writing in regarding the employment reference requested by you on [date] for [ex-employee name].

I have known this person for the past [duration] as he/she was working under me in our company as a [position title of ex-employee].

– [State the responsibilities/job profile of the ex-employee]

[Ex-employee name] was terminated from our organization on [termination date] because – [State here why the employee was terminated] –

e.g. – He/she stole some company belongings or, his/her behavior with the colleagues was not acceptable or, he sexually exploited few female staff here etc-etc.I would like to suggest you that it will be good for you to seek some additional references from other corporate sources before you decide to hire [ex-employee name] in your organization.You may contact me on [no. here] for any additional information about this person.

I am writing you this Grievance Appeal Letter on behalf Senior Employee Union with reference to my previous letters regarding the new employee’s bad behavior during their training and change in shifts in Peter & Company Pvt. Ltd. This matter is getting serious day by day as newly appointed employees are not taking interest into training and misbehave with senior employees.

As you are aware that due to this disturbed environment, Senior Employee Union has made up their mind to resign from your company. During working hours, junior employees do not work up to the mark which results in low individual outcome for which you can have a look at attached monthly performance report to verify the matter.

Kindly take effective steps to control the situation. Any effort in this regard will be highly appreciated.