tag:blogger.com,1999:blog-83423421353029495032018-02-16T08:24:34.132-08:00Training UpdateASR Commteamnoreply@blogger.comBlogger244125tag:blogger.com,1999:blog-8342342135302949503.post-18893263418963344782018-02-16T08:24:00.005-08:002018-02-16T08:24:34.182-08:00Reminder: Submitting ARFs on behalf of others<span id="docs-internal-guid-367d9085-9f6e-4b02-b41d-4982f61de54b"></span><br />When an Access Request Form (ARF) is submitted by one person on behalf of another (e.g. a supervisor submits an ARF for a new employee), the ARF is routed for first approval to the person who needs the access. That person will receive an email prompting their approval. This includes access requests for student workers. Please ask the staff member to watch for these emails, because they will need to approve the request for access before it moves forward.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-661804055601416702018-02-16T08:24:00.002-08:002018-02-16T08:24:18.225-08:00Twin Cities Summer 2018 registration begins earlier this yearRegistration begins March 1, 2018* on the Twin Cities campus for students admitted to a degree or certificate program. Open enrollment begins March 8, 2018*. This is a month and a half earlier than previous years. <br /><br />CCS schedulers should cancel any class sections that will not be taking place and update any class sections that require changes. Classrooms have already been assigned, and the Office of Classroom Management will continue to monitor new sections added.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-79739958023908677322018-02-16T08:23:00.005-08:002018-02-16T08:23:58.126-08:00Mid-term grade rosters availableMid-term grade rosters are currently available in Faculty Center for spring 2018 regular session classes.<br /><br />Twin Cities, Crookston, Morris, and Rochester instructors of 1xxx-level courses are required by the<a href="http://policy.umn.edu/education/midtermacadperformance"> Providing In-progress Notifications on Academic Performance policy</a> to provide mid-term notifications to students who, based on performance in the course thus far, appear to be in danger of receiving a grade of D, F, or N. This notice must be provided to students in time to allow them to improve their academic performance or to withdraw by the withdrawal deadline. <br /><br />Instructors who have questions may be referred to the<a href="http://asr.umn.edu/sites/g/files/pua2616/f/mid-term_grades_entry.pdf"> How to enter mid-term grades guide</a>, the<a href="http://asr.umn.edu/mid-term-grades-progress-notifications-faq"> In-Progress Notifications FAQ</a>, or may email the ASR Training &amp; Support team at srhelp@umn.edu.<br />Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-3319179251086072892018-02-16T08:23:00.002-08:002018-02-16T08:23:22.311-08:00Duplicate ID tool and process enhancements Part of the<a href="https://sites.google.com/a/umn.edu/cs92/home"> PeopleSoft Campus Solutions 9.2 upgrade</a>, the Duplicate ID tool had enhancements added on January 28, 2018 that allow functional users to more easily manage cases, track case history, and provide transparency to University staff about duplicate ID case resolutions. For example, Person Comments on related records will now be added automatically when a case is complete. Additional work is still under development to further create efficiencies. Email communications that notify students and staff once a case is opened and when it is resolved are planned to roll out in March.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-23248524707397912752018-02-16T08:22:00.002-08:002018-02-16T08:22:54.209-08:00Preferred name - class permission numbers and waitlist managementA student’s preferred name (instead of legal/primary name) is now being used for class permission numbers and waitlist management. Students and staff may indicate a preferred name through the My Info tab of MyU. Indicating a preferred name is optional. This functionality was implemented as part of the University’s PeopleSoft 9.2 upgrade. Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-44069953913692056332018-01-18T11:18:00.004-08:002018-01-18T11:18:26.376-08:00Registration training available onlineWe are excited to announce that SR310T Registration training for staff who register students is now available online! Employees can complete the new online registration course when it is convenient for their schedule instead of attending an in-person training class.<br /><br />The SR310T Registration course can be accessed from the <a href="http://asr.umn.edu/training-and-support/register-training">ASR training website</a>, under Student Records Training. The course can also be accessed by searching for it in ULearn. The Access Request form and process remains the same as before.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-72772790390233425512018-01-18T11:18:00.001-08:002018-01-18T11:18:54.954-08:00Auto-enroll from waitlist remindersAuto-enroll from waitlist stops running for each term/session on a date specified per campus. For the spring 2018 regular session, the last waitlist run for the Twin Cities campus was late evening, January 16, 2018. Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.<br /><br />Following the last run, those classes which still have waitlists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider, and each department can decide which option is best for their situation:<br /><br /><b>Option 1</b><br /><img height="133" src="https://lh3.googleusercontent.com/sW4nSW31hvCaYEJmPdpFvR68VVVmhTP4VvKCxWa1F-0iBiM4Rdw9Xyd-4ir4pLQI1SjNuVZ9SOwUtlRt6HEhUL5uLjlfBZF5k8s-E_IPS9uUL2rq6zF5EJRJ6v5Gtdhv9vYxoLlb" width="400" /><br /><br /><br />Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This option allows you to give permission to waitlisted students, when appropriate. To assist in determining which students to provide permission, the waitlist will be available for your reference until the end of drop/add period.<br /><br /><b>Option 2</b><br /><div><b><br /></b><img height="400" src="https://lh5.googleusercontent.com/yrBQxSZ-ERIQahrwvG7-xk7fvyxeRbz2mhAjxfExd0jU8HqGMXMYI2lL_bJRmi4J6JPu9N5lbQNFlL8hr01agVJz0R7UWU5_lFSFbf4yr-bBDNEZwHwVAzMBW-SbBC4RHzkYVCIR" width="296" /><br /><br /><br />On the Enrollment Control tab, uncheck the Auto Enroll from Wait List checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s) up until instructor approval is required.</div>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-28242492068163005872018-01-18T11:16:00.005-08:002018-01-18T11:16:43.181-08:00Permission number expiration reminderPermission numbers expire and are deleted at the end of the term/session’s add and drop period. After this time, unused permission numbers will no longer permit students’ enrollment.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-65272010594383356192018-01-18T11:16:00.002-08:002018-01-18T11:19:29.024-08:00Earlier summer 2018 registrationFor summer 2018 registration in the Twin Cities, degree-seeking students will be able to register on March 1, 2018. Open registration for non-degree and visiting students starts a week later on March 8. Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.<br /><br />Earlier registration before spring break extends the regular registration period one and half months, which gives students more time to plan and spreads out appointment times for advisors. The change could help increase classroom utilization and enrollment during the summer term. In turn, a higher enrollment rate during summer may help students with timely degree progress. Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-5615723502377154422017-12-21T12:53:00.001-08:002017-12-22T10:29:47.798-08:00TC fall grades due by December 28, 2017Final grades for fall (regular and second 7-week sessions) are due Thursday, December 28 at 11:59 p.m. Grade rosters are now available in Faculty Center. Other campuses may check grade due dates with their registrar's office.<br /><br />Please encourage instructors to log into Faculty Center ahead of time to check that they have a final grade roster for the classes they expect. If instructors do not see their expected final grade rosters, they should contact their department’s class scheduler. <br /><br />Grading resources are available on the <a href="http://click.ecommunications2.umn.edu/?qs=6d7676e7f2a0f568b50a6d4782fa87da054328f03d092dd8ac1cdc62dcf28c643234394bc90128b6884763fb7e858d7c2a71b41f2db3585f">ASR website</a>. You may also contact ASR Training and Support at srhelp@umn.edu or 612-625-2803 with questions.<br /><br />Once the grade due date has passed:<br /><ul><li>The grades cannot be uploaded or imported from Moodle</li><li>Grades are entered individually as <a href="https://asr.umn.edu/sites/g/files/pua2616/f/facultycenter_changegrade.pdf">grade changes</a></li></ul><div><span style="font-size: x-small;">Edit 12/22/17: An edit was made to clarify that the due date may not apply for all campuses. Apologies for any confusion.&nbsp;</span></div>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-16083840124706422612017-12-21T12:52:00.003-08:002017-12-21T12:52:35.148-08:00Instructor assignment reminders for spring 2018CCS schedulers should review instructor assignments for spring 2018 classes to ensure that appropriate individuals have the correct access to class rosters and grade rosters.&nbsp;<div><br /></div><div>On CCS Maintain Schedule of Classes &gt; Meeting tab, check that:<ul><li>Instructors and proxies (if applicable) are assigned to all class sections with enrollment.</li><li>Graduate assistants have an “Instructor Role” of “TA.”</li><li>Instructors and proxies have been given the correct grading “Access”:</li><li>Approve access allows one to enter, save, and submit grades.&nbsp;</li><li>Grade access allows one to only enter and save grades.</li><li>Undergraduate students assigned as TAs may not have “Approve” or “Grade” access.</li></ul></div>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-26555521945637440782017-12-21T12:51:00.003-08:002017-12-21T12:51:45.336-08:00Updated how-to guides availableQuick start guides for Faculty Center (class rosters, grade entry, class permissions, etc.), Advisor Center, and Student Center have been refreshed as <a href="http://asr.umn.edu/training-and-support/system-support-resources">How-to guides</a>. The new guides have an updated look and feel to mirror the MyU refresh.<br /><br />Please share these How-to guides with your faculty, instructors, and staff. Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-3685708125843588422017-12-21T12:51:00.001-08:002017-12-21T12:51:27.915-08:00Upcoming data center maintenance<span id="docs-internal-guid-011c9930-7ad8-4a87-7e6b-5423b4e0699c"></span><br />From 6:00 a.m., Saturday, January 6, until noon on Sunday, January 7, 2018, certain systems, including MyU and PeopleSoft, will be unavailable for annual maintenance. The Office of Information Technology (OIT) has provided a <a href="https://it.umn.edu/annual-data-center-maintenance">list of affected services</a>. You can also check the<a href="https://umnprd.service-now.com/sysstatus/"> IT Service Status</a> that Saturday and Sunday morning for live updates. As work is completed, outages will be removed.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-14998269526256943162017-11-16T12:43:00.008-08:002017-11-16T12:43:57.920-08:00 Auto-enroll from waitlist beginsThe spring 2018 (1183) waitlist auto-enroll process begins on the following dates:<ul><li>Duluth: Sunday, November 19</li><li>Morris: Monday, November 20</li><li>Twin Cities: Tuesday, November 29</li></ul>The process is run late in the evening, just before midnight.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-23074540498492071692017-11-16T12:43:00.005-08:002017-12-04T07:14:55.185-08:00 Final grade rosters for fall 2017 classesMost final grade rosters for fall 2017 undergraduate and graduate classes (regular session on the Twin Cities campus) will be available to instructors and proxies on Friday, December 8, 2017. Other system campuses may check with their Office of the Registrar for campus-specific information.<br /><span style="font-size: x-small;"><br /></span><span style="font-size: x-small;">Editor's note 12/4/17: The original publication had an incorrect date of December 1, 2017. The date has been corrected to December 8, 2017.</span>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-75314220533100364412017-10-26T13:25:00.005-07:002017-10-26T13:25:44.085-07:00Clear your browser’s cache periodicallyYour browser's cache stores information to help pages load faster. Cookies are small files stored on your computer that save specific information (e.g., site specific preferences). If the data stored in the cache and cookies is old, it can prevent sites, including PeopleSoft, from loading correctly. Clearing them can help resolve these issues. <br /><br />For example, if PeopleSoft is not displaying the “plus” or “minus” buttons on pages which you’d normally see those buttons, try the following:<ul><li>Log out of PeopleSoft</li><li><a href="https://it.umn.edu/reset-or-clear-browser-cache-cookies">Clear your cache and cookies using the instructions provided on OIT</a></li><li>Log back in</li></ul>This simple process will likely correct the problem. Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com2tag:blogger.com,1999:blog-8342342135302949503.post-16552873361424498952017-10-26T13:24:00.006-07:002017-10-26T13:24:49.456-07:00Enrollment Appointments for Spring 2018Enrollment appointments for Twin Cities campus students were created on October 23, 2017 and posted for students on October 25, 2017. If students are admitted or readmitted for spring 2018 on or after October 23, you will need to set a manual enrollment appointment. Manual enrollment appointments are not necessary once open enrollment begins, Friday, December 8, 2017. <br /><br /><div>Staff on other campuses may check with their Office of the Registrar for enrollment appointment creation and posting dates for students on their campus.<br /></div><div>Instructions for creating an enrollment appointment manually are available in the UPK, accessed by clicking on the “Help” link in PeopleSoft.</div>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-15788881304947513702017-10-26T13:24:00.003-07:002017-10-26T13:24:26.994-07:00 How-to guide refreshQuick start guides for Faculty Center (including class rosters, grade entry, and others), Advisor Center, and Student Center are in the process of being refreshed as<a href="https://asr.umn.edu/training-and-support/system-support-resources"> How-to guides</a>. The new guides, which are being posted once each is completed, have an updated look and feel to mirror the new MyU refresh. <br /><br />Please share these How-to guides with your faculty, instructors, and staff.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-30025968311611135132017-10-26T13:24:00.000-07:002017-10-26T13:24:10.295-07:00PCAS UpdatesOn September 24, several enhancements went into the Program &amp; Curriculum Approval System (PCAS). PCAS users will notice the following changes:<br /><ul><li>When selecting the "Update Type," the order of the radio buttons are now reversed. The most commonly used selection, "Create a proposal affecting only future students," is now first and is set as the default selection.<br /></li><li>When sub-groups and sub-lists are added to a proposal, "Display this subgroup/sublist name in the catalog" is now checked by default. Editors will need to uncheck the box if they do not want the name display in the catalog.<br /></li><li>When the "Delete Proposal" button is clicked, new wording on the confirmation page provides more clarity.<br /></li><li>Within Program Requirements/Step 4, the "Other requirements, if applicable" textbox character limit is increased to 4,000 characters.</li></ul>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-39569956044685261612017-10-26T13:23:00.003-07:002017-10-26T13:23:25.951-07:00Oct. 28-29 - Some MyU services unavailable overnight Due to a planned software update, some MyU features will be unavailable Oct. 28-29, 6 p.m.-noon. During that time, users will not be able to access the My Time, My Pay, My Info, My Benefits, and Manager Info tabs.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-61282819832993463992017-10-26T13:23:00.000-07:002017-10-26T13:23:12.806-07:00Collaborative Class Scheduling - Scheduling U workshops begin November 27All schedulers should plan to attend the annual scheduling workshop series, Scheduling U, the week of November 27, 2017. Whether you are new to class scheduling or a seasoned pro, there is something for you to learn! Workshops are open to any University staff member. <br /><b><br />CCS Tips &amp; Tricks</b><br /><div><b><br /></b>Please join the ASR Training and Support Team to dive deeper into some CCS functionality and to learn some tips and tricks. We'll focus on Special Use Pages, Session Codes, Combined Sections, and Wait Listing. We will have plenty of time for questions and answers.<br /><ul><li>Monday, 11/27, 9:45-11:00 a.m., <a href="https://roomsearch.umn.edu/roomsearch/#/rooms/8e463647-e707-453e-9def-7f50ff8390b9">MCB 2-122</a></li></ul><b><br />Astra Schedule iCoP</b></div><div><b><br /></b>This is a refresher session on entering classroom assignments using Astra Academics. We’ll also cover other topics of interest to academic schedulers, including mid-term and final exams, how to schedule computer labs and video conferencing rooms, and tips on finding general purpose classrooms. You can bring your laptop and follow along.<br /><br /><div><ul><li>Tuesday, 11/28, 2:00-3:00 p.m., <a href="https://roomsearch.umn.edu/roomsearch/#/rooms/84c3e782-241d-4717-86de-fcb9d5fa2eb4">Nolte 140</a></li></ul><b><br />Scheduling Update Live</b></div><div><b><br /></b>A must-see annual update on everything scheduling--we will cover classroom renovations, timelines, upgrade impacts, policies, how to get the room you need, and more. See you there!<br /><ul><li>Wednesday, 11/29, 10:15-11:30 a.m., <a href="https://roomsearch.umn.edu/roomsearch/#/rooms/0d1d7ae4-93a6-4160-b72f-9a644537bb98">Ruttan 143</a></li><li>Thursday, 11/30, 1:00-2:15 p.m., <a href="https://roomsearch.umn.edu/roomsearch/#/rooms/389b8d9b-71e3-41b6-a926-0287b9438e77">Blegen 155</a></li><li>Friday, 12/1, 9:45-11:00 a.m., <a href="https://roomsearch.umn.edu/roomsearch/#/rooms/4fbdf934-a586-4619-aaa7-42dde1cdee2b">Rapson 56</a></li></ul></div></div>Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-15083489436338789622017-10-26T13:21:00.001-07:002017-10-26T13:21:49.676-07:00WiFi network "UofM Secure" to retireThe WiFi network "UofM Secure" is scheduled to retire at the end of December, 2017. You should now connect to eduroam, the new and preferred secure network for students, faculty, and staff. UofM-Guest is available for guests and visitors. OIT-managed devices will continue to connect to UofM Secure for the near future until all areas and places have been transitioned.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-74785612298613917312017-09-21T13:36:00.004-07:002017-09-21T13:36:38.427-07:00Some MyU and student records services unavailable Sept. 23 and 24Due to the Campus Solutions Technical Upgrade, some MyU features, PeopleSoft Campus Solutions, and associated services will be unavailable from 9 a.m. Saturday, September 23 through noon on Sunday, September 24. Service is expected to be restored on Sunday afternoon.<br /><br />During the downtime, students will not be able to access information on the Academics, My Finances, and My Info tabs within MyU. <br /><br />Faculty and staff will not be able to access PeopleSoft Campus Solutions and its related queries in the Reporting Center as well as information on the My Advisees, Teaching, and My Info tabs within MyU.<br /><br />See <a href="https://sites.google.com/a/umn.edu/cs92/about-the-project/technical-upgrade-go-live">full details on system availability</a> during the planned outage<br /><br />Aside from downtime during the weekend, no significant impact for end users is expected. No action is required as a result of this upgrade. Those who use PeopleSoft frequently may need to <a href="https://it.umn.edu/reset-or-clear-browser-cache-cookies">clear their browser cache and cookies</a> when logging in the first time after the upgrade is complete. Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-3482120130948573262017-09-21T13:36:00.002-07:002017-09-21T13:36:07.418-07:00Change in process for batch Service Indicators and batch Student GroupsFollowing the Campus Solutions Technical upgrade on September 23 and 24, the Server Name field should be left blank when running a process via Process Scheduler (see screenshot). This includes when processing batch Service Indicators, Student Groups, and Enrollment Verifications.<br /><br /><img src="https://lh5.googleusercontent.com/oAJsmGEyGjWsYHCtdzX8ktAdI-p0SnU80ZVuRCdNW7F01EJlsp7RbRrRDekjyaUgXutdc50bJPIoD-MclUny30c3blAETd0cHpFX653nz-Nmuld0piVHdWsmkIQQoHV5DspI-KQY" /><br /><br />If a value, such as “PSUNX”, appears for you in the Server Name, please change it by selecting the blank value from the drop down. Leaving the Server Name field blank allows the system to balance the workload between the three Process Schedulers. Too many processes running on an individual server can lead to an overload and backlog.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0tag:blogger.com,1999:blog-8342342135302949503.post-62725765629969266402017-09-21T13:35:00.007-07:002017-09-21T13:35:38.716-07:00 Supplemental class search retiringThe <a href="https://onestop2.umn.edu/classSearch/">Supplemental Class Search</a> will no longer be available as of September 23, 2017. The supplemental class search was built as a temporary solution for advisors and staff following the PeopleSoft upgrade in 2015. <br /><br />Since then, new class search functionality has been added to<a href="https://schedulebuilder.umn.edu/search"> Schedule Builder</a> to replace this temporary solution. You may also continue to use the<a href="http://z.umn.edu/publicclasssearch"> MyU/PeopleSoft delivered Class Search</a> or other tools developed by colleges. <br /><br />Feel free to provide feedback on the Schedule Builder Class Search via the<a href="https://docs.google.com/forms/d/e/1FAIpQLScg0izXpiCPADxaXdhJk2FNbP3Lv4UjI7ohWPxrO-kLbsiL0A/viewform"> comment form</a>. Thank you.Christina Yoonghttps://plus.google.com/105544569824647792550noreply@blogger.com0