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FAQs-Students

Frequently Asked Questions–Students

1. How do I change my major?

Undergraduate students complete the Change of Undergraduate Academic Program form, obtain approval from the head advisor of the college, and return the completed form to the Office of the Registrar. Deadline: Submit completed Change of Undergraduate Academic Program forms by the Drop a Course by Web for 100% Refund deadline of the current term (i.e., the first Sunday of the term) for the change to take effect that term. Forms submitted after the drop course deadline will take effect the following term.

2. How do I S/U my class?

Complete the Change of Grading Basis form. Have your academic advisor sign it and return it to the Office of the Registrar before the term deadline posted in the Academic Calendar (no later than 5 p.m. on Friday of the seventh week). During summer term, see Tuition & Deadlines on the Summer Session website. Note that a grade of S or U has no grade-point equivalent and is not used in GPA calculations.

Read the instructions and create a password that meets the restrictions

Enter your password twice

Click “Set Password”

Set Alternate Contact Information

Enter your cell phone number

Enter an alternate email address

Click “Submit”

This information will be used to contact you in the event that you forget your ONID password.

Set Spam Blocking Options

Verify that the default spam options are set

You're Finished

You should now be on a page that says, “Your ONID account has been created!” Make a note of your ONID username, email address, forwarding address, if you set one, and the web address of your personal OSU web page.

You should also receive a confirmation email in your ONID inbox verifying the information displayed on the “Your ONID account has been created!” page.

5. How do I get my enrollment certified or verified?

Several options are available for you to certify your enrollment at OSU. Some are free of charge through your online student account. These include printing your class schedule, unofficial transcript, or National Student Clearinghouse verification. Printed copies of your official transcripts may also be requested online.

If you need a verification of enrollment that includes information not provided by the above options, please submit a completed Verification of Enrollment request form to request specialized documentation. Specialty certification services are subject to a certification fee and require three business days for processing. The completed and signed form can be submitted by mail, in person with photo ID, by fax (541-737-8123) or the completed form can be scanned and emailed to this office, registrars@oregonstate.edu.

6. I ordered my transcript to be sent after my degree was posted but it was not sent. How come?

If you ordered your transcripts to be sent after your degree is posted, but you did not apply to graduate, your transcript request will be deleted. You must re-order your transcripts once you are in the term you intend to graduate in. Please wait about four weeks into that term before ordering because degree clearance for the previous term will still be in progress.

7. How do I add a course after classes have begun?

To request to add a course after the deadline has passed, mark the box associated with the course add, provide the requested course information, and provide complete legible answers to the questions at the bottom of the first page. On the back page the instructor and department need to complete the Instructor Section for Late Add. Undergraduates obtain the signature of your college head advisor, graduate students obtain the signature of the Graduate Dean, in the Head Advisor/Graduate Dean Comments section. Return the completed petition to the Office of the Registrar for review.

If you are unable to meet with these individuals in person to obtain a signature we will accept an email response from them, as long as it is from their Oregon State University email address.

Once we receive your completed petition, it will go before the Academic Requirements Committee for a decision. The committee meets every Wednesday morning, with exception to meeting bi-weekly in the summer. You will be notified via Oregon State University email of the decision. If you have any questions about the process, please contact our office at 541-737-4331 or visit our late registration page.

8: How do I change something about how my identity (e.g., gender, ethnicity, name) shows up in OSU’s information systems?

9. How do I apply for re-admission?

10. What is the difference between dropping a course and withdrawing from a course and does it affect my GPA?

A dropped course does not appear on your academic transcript. A withdrawn course will appear on your transcript with a grade of W. The W grade does not affect your GPA.

11. Can I tell by looking at section numbers what restrictions might apply for a particular course?

Yes. All courses have section numbers and those numbers have meaning.

Sections 01X through 08X are for all students.

09X sections are for EOP (Education Opportunities Program) students.

4XX sections are for Ecampus.

5XX sections are for OSU-Cascades campus.

6XX sections are for INTO OSU students.

7XX sections are for EOU-La Grande campus.

There are always updates made, please check the OSU catalog. Section restrictions are in the last two columns to the far right of the section information.

12. Common Registration Error Messages

TIP: Before contacting the Office of the Registrar, we ask students to write down the error messages. It easier to track down the issue with a written message.

1. A required prerequisite course(s) or test score has not been completed satisfactorily. To determine if you are eligible to access the course, contact the department hosting the course.

Student is attempting to register for a course that requires a minimum score on a test as a pre-requisite condition. Student is attempting to register for a course that requires a minimum grade in another course as a prerequisite condition. Student must turn in the required test score before attempting to register. Student must first register and receive a minimum grade for the required prerequisite course before registering for the subsequent course.

2. This course is linked with a lab, recitation, or studio. You must register for all parts of the course. Check the Catalog to find the linked CRN, and register for both at the same time.

Student is attempting to separately register for the lab, the lecture, or the recitation section of the bundled courses. Student needs to type in all required section CRNs into CRN boxes of the add/drop page in Online Services at once and press the “submit” button to register.

3. Linked course required (Lecture).

Student is attempting to register for the lecture and not choosing the lab or the recitation section to add along with the lecture. Student needs to type in all required section CRNs into CRN boxes of the add/drop page in Online Services at once and press the “submit” button to register.

4. Linked course required (Recitation).

Student is attempting to register for the recitation and not choosing the lecture section to add along with the recitation. Student needs to type in all required section CRNs into CRN boxes of the add/drop page in Online Services at once and press the “submit” button to register.

5. Linked course required (Laboratory).

Student is attempting to register for the lab and not choosing the lecture section to add along with the lab. Student needs to type in all required section CRNs into CRN boxes of the add/drop page in Online Services at once and press the “submit” button to register.

6. Restricted by major, minor, or option. Students that do not meet the requirement(s) are ineligible to register for this course. Questions should be referred to the department hosting the course.

Student is attempting to register for a course that restricts registration for anyone other than the students with major/minor/option codes that match the codes associated with the section. Student must register for a section of the course that does not have this restriction or contact the department for an override. Look up section restrictions in the OSU Catalog Search for Classes, in the Restrictions column.

Approval is needed from the department for the student to register for the course. Student must write down the message and contact the department.

8. Maximum hours exceeded.

Student is attempting to register for number of credits that exceed the allowed number of credits for the student. If it is priority registration phase 1, then student must wait until priority registration phase 2 to add more credits. During priority registration phase 1, UG students are limited to register up to 16 credits only. If it is during priority registration phase 2, UG students can register for up to 19 credits.

9. Open - Reserved for Wait List.

Student is attempting to register for a course that is full, however student can waitlist for the course. Student can waitlist for the course

10. Level Restriction.

Student is attempting to register for a course that is reserved for a different student level, i.e. Undergraduate student attempts to register for a Graduate level course. Student would need to register for courses that are allowed for their level.

11. Closed Section.

Student is attempting to register for a closed section. Student needs to look for another section that is open.

12. Restricted to a certain OSU campus.Only students who attend the listed campus are eligible to register for this course. Questions should be referred to the department hosting the course.

Student is attempting to register for a course offered at another campus. i.e. Corvallis campus student attempting to register for a Bend or La Grande campus course.Student should look for classes offered at their “home” campus or offered through the E-Campus.

13. Restricted by Student Attribute. Students that do not meet the attribute requirement(s) are ineligible to register for this course; Questions should be referred to the department hosting the course.

Student is attempting to register for a course section that is reserved for students with certain attributes in Banner. i.e. EOP. Student should search for another section that does not restrict registration by student attribute.

14. Class Restriction.

Student is attempting to register for a course that requires a certain class standing. i.e. course is only for students with junior or senior class standing. Student will need to wait until they achieve this class-standing requirement.

15. College Restriction.

Student is attempting to register for a course that is reserved for students of a certain college. i.e. Honors College. Student may search for a course section that does not restrict registration by college.

16. Requires registration in an associated co-requisite course(s). Enter the CRN for each co-requisite in the Add Classes Worksheet of your online registration. Submit the changes simultaneously.

Student is attempting to register for a course that has a co-requisite and not adding the CRN for the co-requisite. Certain lectures and labs are set up as co-requisites. Co-requisites subject code and number are separate. Student must look up the available CRNs for the co-requisite course.

17. Restricted by degree type, BS, etc... Students that do not meet the degree requirement are ineligible to register for this course. Questions should be referred to the department hosting the course.

Student is attempting to register for a course with degree type restriction. i.e. Error message displays if a course restricts the student from registering unless the student is currently has a degree type Bachelor of Arts but student is Non-degree seeking student. Student should look for another course section that does not restrict registration based on student’s degree type.

18. Open - Waitlist Filled.

Student is attempting to register or waitlist for a course with full seats and full waitlist. Student should search for another course section that has available seats in class or with available spots in the waitlist.;

19. Time conflict with CRN …..

Student is attempting to register for a course that is concurrently in progress when a course that the student has registered for is progress. Student must find another section that does not have a time conflict with courses the student is already registered for, or decide on other courses that do not conflict in schedule.

20. Duplicate Course with Section …..

Student is attempting to register for another section of a course that student has already had registered for. Student must look for courses that have extensible credits if student wishes to have more credits within a certain subject.