21st Century Accounting Tutorials - General Ledger

Configure Financial Report Templates: Combining Account Totals

You can set up financial reports to summarize a number of account totals into a single total under a caption, rather than showing all the accounts with their individual totals under the caption. Using the same procedures, you can also group accounts in a category into subcategories, printing only the subcategory totals on the financial reports.

The key step is to select the option to Suppress Caption details in the Caption Properties window.

Say, for example, you want to show all salary expenses as a separate total on your Income Statement. Follow these steps:

Run General Ledger/Configure/Financial Report Templates.

Open the Income Statement folder

Highlight Income Statement, right-click, and select Copy.

Name. Type Combined Account Totals for the Name of the new income statement copy.