THAT Council rise from in-camera and return to public session. (4:29p.m.)

CARRIED

No. 027-16 Moved by Deputy Mayor Saunderson

Seconded by Councillor Jeffery

THAT Council herein authorize the Mayor and Clerk to execute a Shareholders Agreement and Shareholders Directive together with PowerStream to Collus PowerStream to acquire needed information with respect to the Shared Services Agreement.

Amendment:

Moved by Councillor Edwards

Seconded by Councillor Lloyd

THAT the Shareholders Directive be amended to request the required information for the period since the share sale to PowerStream until present. (approx. 3 year period)

DEFEATED

Recorded vote to main motion

COUNCIL

Yea

Nay

Cooper

x

Saunderson

x

Fryer (conflict)

Edwards

x

Ecclestone

x

Jeffery

x

Doherty

x

Madigan

x

Lloyd

x

TOTAL

5

3

No. 027-16 Moved by Deputy Mayor Saunderson

Seconded by Councillor Jeffery

THATCouncil herein authorize the Mayor and Clerk to execute a Shareholders Agreement and Shareholders Directive together with PowerStream to Collus PowerStream to acquire needed information with respect to the Shared Services Agreement.

CARRIED (recorded vote)

* Councillor Fryer declared a conflict to the above matter as he is a former employee of Collus. He removed himself from the discussion and did not participate in the vote.

Recorded vote to main motion

COUNCIL

Yea

Nay

Cooper

x

Saunderson

x

Fryer

x

Edwards

x

Ecclestone

x

Jeffery

x

Doherty

x

Madigan

x

Lloyd

x

TOTAL

7

2

No. 028-16 Moved by Deputy Mayor Saunderson

Seconded by Councillor Edwards

THAT Council herein authorize the CAO and Solicitor Mark Rodger to investigate the share options that are in the best interest of the municipality.

CARRIED (recorded vote)

STAFF REPORTS

CAO2016-01-C Governance Review

No. 029-16 Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council receive Staff Report CAO2016-01-C and direct the Clerk to prepare the necessary amendments to the respective by-law to implement the recommendations contained herein;

AND FURTHER THAT the CAO and Clerk be authorized to take actions consistent with the recommendations on an interim basis until final implementation.

Council agreed to consider each of the recommendations contained in the report separately.

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve Recommendation #1 to consolidate Environmental Services with Development & Operations with the title of the Standing Committee to remain Development & Operations Services Standing Committee.

Amendment:

Moved by Councillor Doherty

Seconded by Councillor Edwards

THAT the Environmental Services Standing Committee remain status quo.

DEFEATED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve consolidating Environmental Services with Development & Operations with the title of the Standing Committee to remain Development & Operations Services Standing Committee.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve consolidating the Corporate and Community Services Standing Committees.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve increasing the standing committee membership from 3 members to 5 members of council.

Amendment:

Moved by Councillor Fryer

Seconded by Mayor Cooper

THAT the Council membership to the standing committees be a minimum of five members (exception being the strategic initiatives committee).

DEFEATED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve increasing the standing committee membership from 3 members to 5 members of council.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council transfer the reporting functions of the Collingwood Downtown BIA and Marketing & Business Development from the Development and Operations Services Standing Committee to the Corporate and Community Services Standing Committee.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council maintain the Strategic Initiatives Standing Committee as is.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council support continuing working with the County of Simcoe and the development of the Ontario Culture Plan with respect to Arts & Culture, to further consider recommendations in 2017 updates to the PRC Master Plan.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve Recommendation No. 7 to rotate the position of Chair and Vice Chair on the standing Committees annually, with the ability to exceed a one year term but not to exceed two consecutive years.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council the membership for standing committees annually and members be encouraged to participate on new standing committees.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council authorize maintaining an informal meeting environment at standing committee level by holding meetings at Library/Municipal Offices building unless otherwise determined by the CAO and/or Clerk.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council recommend scheduling Council and Standing Committee meetings on Monday evenings; to not hold meetings on Tuesday following long weekends/statutory holidays and when needed, hold such meeting on the 5th Monday of the month or another date as determined by the Clerk; and approve the meeting schedule annually, allowing for variances based on the calendar year.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT no member of Council receive remuneration or compensation for any committee or board that they are a Council appointed member on, excluding general expenses; and that if payment is provided those funds shall go into general revenues and be made available for Council grants and donations.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council recommend the Striking Committee format for committee and board appointments for members of Council be removed and that all the appointments be addressed through the Strategic Initiatives Standing Committee, with the recommended appointments referred to regular Council for approval.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve the recommendation, being that unless Council members express a desire to have an appointment reconsidered for the duration of the Council term with respect to other committee and board appointments, that the appointees to the various committees and boards remain in place for the 4 year Council term, except those committees/boards that are legislated or as may be required by the external board / committee.

The Boards and Committees include:

Nottawasaga Valley Conversation Authority: 1 Council appointee

Georgian Trail Board of Management: 1 Council appointee

Collus PowerStream: 1 Council appointee

Public Library Board: 1 Council appointee

Airport Services Board: 1 Council appointee

Police Services Board: Mayor plus 1 member of Council

General and Marine Hospital Board: 1 Council appointee

Sports Hall of Fame: 1 Council appointee

BIA: no Council appointee

Amendment:

Moved by Councillor Lloyd

Seconded by Councillor Doherty

THAT a Council representative be appointed to the Collingwood Downtown BIA Board of Management.

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council approve the recommendation, being that unless Council members express a desire to have an appointment reconsidered for the duration of the Council term with respect to other committee and board appointments, that the appointees to the various committees and boards remain in place for the 4 year Council term, except those committees/boards that are legislated or as may be required by the external board / committee.

The Boards and Committees include:

Nottawasaga Valley Conversation Authority: 1 Council appointee

Georgian Trail Board of Management: 1 Council appointee

Collus PowerStream: 1 Council appointee

Public Library Board: 1 Council appointee

Airport Services Board: 1 Council appointee

Police Services Board: Mayor plus 1 member of Council

General and Marine Hospital Board: 1 Council appointee

Sports Hall of Fame: 1 Council appointee

BIA: 1 Council appointee (plus the public Council appointee)

CARRIED

Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council recommend that all Council appointees to the various internal and external boards or committees not be designated to a certain position on Council, and that each appointee be reviewed and considered in relation to merits such as their experience, qualifications, interest, workload and commitment.

CARRIED

No. 029-16 Moved by Deputy Mayor Saunderson

Seconded by Councillor Madigan

THAT Council receive Staff Report CAO2016-01-C and direct the Clerk to prepare the necessary amendments to the respective by-law to implement the recommendations contained herein;

AND FURTHER THAT the CAO and Clerk be authorized to take actions consistent with the recommendations on an interim basis until final implementation.

CARRIED

OTHER BUSINESS

Review of the 2016 Budget and Unmet Needs

Marjory Leonard, Treasurer provide a brief overview of the preliminary budget for 2016, providing four scenarios for Councils consideration. Budget deliberations are expected to begin in mid February.

Documents are available in alternate formats upon request. If you require an accessible format or communication support, please email: townhall@collingwood.ca or call 705-445-1030 to discuss how best we can meet your needs.