Commissioners Proceedings

HOUSTON COUNTY
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS
Date: Tuesday, January 7, 2014, 9:00 a.m.
Place: Commissioners Room, Courthouse, Caledonia, MN
Members Present: Judy Storlie, Justin Zmyewski, Steve Schuldt, Teresa Walter and Dana Kjome
Presiding: Auditor Meiners, Chairperson pro tem
Call to order.
Auditor Meiners requested nominations for Chairperson for the year 2014. Commissioner Storlie nominated Commissioner Walter. The nomination was seconded by Commissioner Zmyewski and carried unanimously.
Chairperson Walter requested nominations for Vice-Chairperson for the year 2014. Commissioner Storlie nominated Commissioner Schuldt. The nomination was seconded by Commissioner Kjome and carried unanimously.
Motion was made by Commissioner Zmyewski, seconded by Commissioner Kjome and unanimously carried to approve the agenda subject to corrections discussed.
Motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to approve the minutes of the December 30, 2013 meeting.
Motion was made by Commissioner Storlie, seconded by Commissioner Kjome and unanimously carried to approve payment of the license center and Human Services disbursements and the following claims:
County Revenue Fund $25,247.77
Road & Bridge Fund 47,101.64
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Total $72,349.41 Environmental Services Director Frank reported that he has been directed to work with the land use attorney to extend the frac sand moratorium. A draft of the moratorium has been distributed. The current moratorium will expire in March. The extension will keep the moratorium in place through March 2015. Recently, the State has provided a draft ordinance. There will be additional public input collected in this regard. Environmental Services Director Frank requested authorization to schedule the required public hearing. Motion was made by Commissioner Storlie, seconded by Commissioner Zmyewski and unanimously carried to schedule the public hearing for January 28, 2014 at 10:00 a.m.
Following discussion, motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to adopt the following resolution:
RESOLUTION NO. 14-1
To Use Alternative Method To Disseminate Bids And Requests
NOW THEREFORE, the Houston County Board of Commissioners hereby resolves:
BE IT RESOLVED, that the County of Houston will continue to use the Houston County website, www.co.houston.mn.us, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects.
BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minn. Statute 331A.03 Subd. 3.
Following discussion, motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to adopt following resolution:
RESOLUTION NO. 14-2
RESOLVED, That under the provisions of Chapter 714, Laws of 1961, duly designated representatives of Houston County shall be authorized to participate in the meetings and activities of their respective State Association by membership therein and attendance at meetings thereof, as contemplated by Statute, and by the provisions of Chapter 529, Laws of 1963; and
RESOLVED FURTHER, That money be appropriated from the County Revenue Fund to defray expenses of such officials in connection therewith, said expenses to be paid upon presentation and allowance of properly itemized claims in an amount not to exceed statute limitations.
Following discussion motion was made by Commissioner Schuldt, seconded by Commissioner Kjome and unanimously carried to adopt the following resolution:
RESOLUTION NO. 14-3
NOW THEREFORE, BE IT RESOLVED that Donna Trehus, Houston County Treasurer, is granted the following powers: Open any deposit or share accounts(s) with Eitzen State Bank in the name of Houston County;
BE IT FURTHER RESOLVED that Donna Trehus, County Treasurer, Charlene Meiners, County Auditor, and Teresa Walter, Chairperson of the Houston County Board, are hereby granted the following powers: Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit with Eitzen State Bank;
BE IT FURTHER RESOLVED, that the above mentioned powers are granted effective retroactive to January 2, 2014.
Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to establish the minimum salaries for county officials to be elected in 2014 as follows:
Auditor $ 5,000.00
Treasurer $ 5,000.00
Recorder $ 5,000.00
Sheriff $ 5,000.00
Attorney $ 5,000.00
Commissioner $ 5,000.00
Motion was made by Commissioner Schuldt, seconded by Commissioner Storlie and unanimously carried to approve the 2014 Board Meeting Schedule as proposed.
Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to discontinue separate Human Services meetings and combine them with the regular Board meeting held the third Tuesday of each month.
On the recommendation of HR Director Arrick-Kruger, motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to change the status of employment of Samantha Hancock, from 67 day employee to 0.5 FTE jailer/dispatcher, effective January 12, 2014.
On the recommendation of HR Director Arrick-Kruger, motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to hire Mary Marchel as Public Health Director at step 9 of the D-6-1 comparable worth band effective February 10, 2014 contingent upon successful completion of a background check.
Motion was made by Commissioner Zmyewski, seconded by Commissioner Kjome and unanimously carried to convene a closed session for the purpose of discussing ongoing labor negotiations.
The time being 10:05 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Storlie and unanimously carried to reconvene in open session.
HR Director Arrick-Kruger reported that Pursuant to M.S. 13D.03 subd. 1(b) the closed session was convened to consider strategy for ongoing labor negotiations with no determination.
At this time the printing bids for calendar year 2014, filed pursuant to advertisement, were opened and read:
Motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to accept the bid provided by Caledonia Argus in the amount of $4.25 per column inch due to the greater circulation count.
Motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to accept all bids for miscellaneous notices.
Motion was made by Commissioner Storlie, seconded by Commissioner Schuldt and unanimously carried to award the First Printing to Houston County News and the Second Printing to Caledonia Argus. Both printings will be published at a rate of $4.25 per column inch.
Motion was made by Commissioner Storlie, seconded by Commissioner Zmyewski and unanimously carried to accept the low bid in the amount of $4.25 per column inch for the publication of the Delinquent Tax List provided by Houston County News.
Following discussion, motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to approve the committee appointments as discussed.
There being no further business and the time being 10:50 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, January 14, 2014.
BOARD OF COUNTY COMMISSIONERS HOUSTON COUNTY, MINNESOTA By: /s/ Teresa Walter, Chairperson
Attest: Charlene Meiners, County Auditor
THE ABOVE PROCEEDINGS OF THE HOUSTON COUNTY BOARD OF COM-MISSIONERS IS ONLY A SUMMARY. THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE HOUSTON COUNTY AUDITORS OFFICE AS WELL AS ON THE HOUSTON COUNTY WEBSITE LOCATED AT THE FOLLOWING WEB ADDRESS: http://www.co.houston.mn.us/
Published in the
The Caledonia Argus
January 22, 2014
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