Assessment Director Update (Michael Fox):
Frances Dearing is our new Director of Assessment. She is comes to us from
Suffolk
County Community College where she was the Executive Director for Institutional
Effectiveness. She will be joining us in mid-September. We are trying to establish
an office
for her in Brown Building. The office will be called the Office of Institutional
Effectiveness
and Assessment; as the director she will report directly to the Provost. Keith
Nobles, Lee
Robinson, and Jennifer St. John will report to Ms. Dearing.

Middle States Update (Michael):
We submitted our Monitoring Report in late February. That has been acted on
by the
Middle States Commission. They were not completely satisfied with our report
so they are
following up in an advisory capacity. The Middle States liaison, Dr. Sean McKitrick,
will be
visiting campus on September 5. He will be giving us some advice as to how
to proceed as
we move forward. The IEAC should make itself available to meet as needed that
day. Dr.
McKitrick will be meeting with the President, President’s Cabinet, this group,
General
Education assessment group, and with the deans and department chairs. Frances
Dearing
will be on campus for the visit that day.

Planning & Assessment Updates

Academic Assessment (Michael):
We are collecting the assessment reports from the departments from the last
year’s
assessment. The deans are beginning to plan their school assessments. We
are
following the academic assessment plan as summarized in our Monitoring Report.
We
will continue to implement that, as is specified. We are also continuing
with our general
education assessment.

Administrative Assessment (Leah):
Every department within the division of Enrollment Management and Student
Affairs
has a draft of their annual report done, with 7 of the 16 being complete.
They should
be posted to the website next week. All administrative units should have
their annual
reports done and posted by September 1. We need to note how our assessment
data is
used to inform our resource allocations

Research, Analysis, and Planning – Enrollment, KPIs, NSSE, SOS (Jeff):
Enrollment: The Research, Analysis, and Planning office does enrollment projections
as far as one year out. The plan was to review it on a three month basis;
however some
people want it weekly. Based on the data found on the most recent Target
Report, we
are projecting that there will be 8,268 students for the fall 2014 semester.
Key Performance Indicators: This year’s document became available about one
month ago. With the timing of when we make this document available, we have
to wait
for some information after the close of the fiscal year, June 30. It’s July
before we can
finalize the data. If we think this document needs to be released earlier
we may have to
use prior year’s data. The document has information about Admissions, Student
Demographics, Quality and various outcomes. It lists program accreditations
and has
some Advancement information.
National Survey for Student Engagement: We administered NSSE this past spring.
We should be getting this data within the next month.
SUNY Student Opinion Survey: This survey is given every three years; we will
be
administering it in Spring 2015. It has been suggested that the survey continue
to be
given in class as opposed to online. It gives a better picture of the campus,
and yields
higher participation with more diverse participants.

Discussion

How do we meet the IEAC responsibilities?

What do we need to fulfill our role?

Monitor the Institutional Effectiveness and how it aligns with the College Mission
and Strategic Plan:
How effective are we at living our mission and our strategic plan? It
necessitates an annual review of the strategic plan to see how effective
we are
with our goals. The strategic plan supports the College’s mission.

Ensure assessment results are used to support continuous institutional renewal and
improvement:
We should be looking at what we’re doing and its validity in that respect.
We
need to make sure information gets to the right people. The biggest
challenge in our system is how we intersect with our campus wide
committees. Continued dialog is needed.

Periodically evaluate effectiveness and comprehensiveness of College assessment plans
and processes:
There is a leader from each division on this committee. This should be
a
constituent based responsibility. The members of this committee serve as
the liaison to the respective Vice Presidents to ensure this work is being
completed at the Divisional level.

Student Membership (Leah):
A student has been identified who is very interested in participating on this
committee to
give the student perspective. He will receive some training and orientation
when the
semester begins.