The goal of the Port Orange Government TV (pogTV) Film
Festival is to enhance and encourage the educational experience of the
participants by providing a real world educational opportunity beyond the
classroom and offer students an avenue by which to showcase their talents.

Now in its second year, pogTV Film Festival received 11
shorts films.The judging was based on
creativity, technical merit, production abilities, and concept.

The first place winner in the College Film Group with the
suspenseful “The Drifter,” was Craig Calamis from the University of Central
Florida.Second place in the college group went to Chris Tharp from the University of Central Florida with the creative “The
Coffin Maker.”

In the High School Film Group, SpruceCreekHigh School filmmakers
Andrew Willis and Brandon Sanichar won with the unique “With My Own Two
Eyes.”Caroline Given from FatherLopezHigh School won second
place with the emotional film called “Guaranteed Tomorrow.”

City Manager’s
Comments:Sponsors provided the
money for the film festival.The purpose
of the festival is to provide encouragement to our high school and college
students.This is the second year of the
festival. If you have not seen the
productions, I would encourage you to watch them.I think you will be impressed with the
creativity demonstrated by the films.

City Manager’s
Comments on Items 5 to 9:Margaret Roberts contacted several local
attorneys about providing ombudsman services to our residents after the recent
storm event.Four local attorneys came
forward to offer their services to our citizens at no cost.On Tuesday night, the City Council will have
an opportunity to recognize the attorneys for their service to the community.

Attached is a proclamation affirming the partnership with the
U. S. Census Bureau for the 2010 Census.

City Manager’s
Comments:2010 is the Census
year.It is extremely important that
people be counted.Many of our revenue
sources are based on population.Congressional Districts are based on population as well as State House
and Senate Districts.In 2000, the City
of Port Orange
created a complete count committee and did several things to encourage our
residents to be counted.The County
already has a complete count committee formed to encourage residents to
participate in the 2010 Census.This
proclamation is the first indication of the City’s support of the 2010 Census
and encouraging our residents to participate in the upcoming Census.

Previously,
you were provided a colored copy of the Plan.The City of Port Orange is one of several
coastal communities within the boundaries of the St. Johns River Water
Management District’s NorthernCoastalBasin
program. The City participates in an inter-agency group formed by the District
in June 2007, with the goal of developing and demonstrating best management
practices for shoreline development and restoration.Under the leadership of Paul Haydt, the
District has completed a comprehensive survey of the shoreline in Port Orange, and has
identified six (6) areas for pilot restoration projects.To compliment and further the District’s
efforts, the City employed Denis Frazel, Frazel, Inc., to develop a
comprehensive Shoreline Habitat and Restoration Management Plan for the
City.

This
Plan includes the District’s recommended shoreline restoration projects, as
well as best management practices to guide the City as it develops and
redevelops along its shoreline. Modifications to the City’s Comprehensive Plan
and Land Development Regulations are also recommended to support shoreline
habitat restoration and management, and to ensure that required mitigation for
shoreline impacts are undertaken within the community.Mr. Frazel will be presenting the final draft
of his plan to the City Council.

The Port Orange Police Department is requesting use of the
Kenneth W. Parker Amphitheater for a National Night Out Against Crime event to
be held on August 4, 2009.This is a national
event to promote Police/Community partnership.The event would be from 3:00 p.m. to 9:00 p.m.Staff recommends approval.

ClayCounty and the City of Jacksonville have bids and subsequent
contracts with Rep Services Inc. for misc. and assorted playground
equipment.ClayCounty’s
bid and contract is for a 20’ Poligon with a cost of $14,346 installed.The City of Jacksonville’s bid and contract is for assorted
playground equipment from which staff has chosen many items.These assorted items total $69,770.68
installed.Both Poligon and assorted
playground equipment will be installed and used for BuschmanPark.Staff recommends that Council approve these “piggybacks”
and award the purchase of the playground equipment to Rep Services Inc. for a
grand total of $84,117.39.Funding is
from CDBG Grant money, Account No. 110-1904-554-6397, Project QPC 033.

The attached Staff Reports include the Monthly Development
Activity Report and the Building Activity Report for May and June, 2009.These reports provide information on proposed
development and projects under construction, commercial code enforcement
activity, and monthly building permits and inspection updates.Staff recommends that Council accept these
reports.

City Manager’s
Comments:This item will need to
be removed from the table at the City’s July 28 City Council Meeting for an update.By Council procedural rule, the City Council
is updated on all items that have been on the table for at least 90 days from the
last discussion.

City Manager’s
Comments:We have moved into the
target zone where it makes sense to consider refunding certain maturities of
outstanding water and sewer bonds.It
appears that we will have about 4.5% savings on these maturities.It could result in savings over the period from
2009 to 2016 of a total of about $500,000.Toby Wagner, the City’s Financial Advisor, will be providing us with an
update on Monday and Tuesday as to exactly where we are in terms of
savings.This will give us an indication
of market conditions and whether we can achieve our savings goal.We are not extending the terms of the
agreement nor are we receiving any new money.This is totally an attempt to reduce our debt service cost for certain
periods of time because of the market conditions.You have received the disclosure of the
estimated cost of the refunding.That
was provided to you several days ago.If
you need another copy, please let Becky know.

This is a request to rezone 0.72 acres from VolusiaCounty
“R-4” (Urban Single-Family Residential) to City of Port Orange “PUD” (Planned Unit Development)
and the Master Development Agreement (MDA) for the Bermuda Village PUD, subject
to the following:

·Including language in the MDA regarding the installation
and maintenance of the 6’ “living wall”;

·Revising the rear setback to be 18’ for the ground floor
and 20’ for the second floor;

·Decreasing the height of the structure or removing the
rooftop cupolas; and

·City Council
approval of the two policy considerations as defined in the attached staff
report.

On May 1, a revised copy of the MDA and CDP was
resubmitted which addressed the conditions set forth by the Planning
Commission. If the request is approved, the PUD will provide the regulatory
framework for the development of a 5-unit multi-family building
along with associated infrastructure and stormwater improvements. Please see the attached staff report for more
information regarding the proposed PUD and the two policy considerations.

The City of Port
Orange has completed the public comment period and all
necessary public notices regarding projects and activities selected for funding
from fiscal year 2009-2010 Community Development Block Grant funds.

The following projects/activities have been
selected:

Planning/Administration$57,197.00

BuschmanPark Improvements Phase 2$100,000.00

AdultActivityCenter Improvements$128,772.00

Submission deadline for the completed and approved
FY 2009-2010 CDBG Action Plan is August 15, 2009.

Staff recommends that Council
approve the Fiscal Year 2009-2010 Community Development Block Grant (CDBG)
Action Plan.

On June
3rd, Zev Cohen & Associates, Inc., applicant on behalf of Winston James Development Inc., property owner, submitted a
Minor Subdivision/Exemption Application to shift a lot line between two
established lots within Phase III of the Royal Palm Subdivision.The shift was requested to accommodate the
placement of a duplex unit outside of an established 10’ drainage easement. Staff
has reviewed and approved the request.

The applicantis also requesting that the City Council
reduce or waive the $2,000 Minor
Subdivision/Exemption Application fee (see attached letter dated June 3,
2009).Due to the simplicity of this request and that no new lots were created,
significantly less amount of staff review time was required than would be
for a typical Minor
Subdivision/Exemption Application.The
cost for staff’s review of this application was calculated at approximately $350.

City Manager’s Comments:This is a reasonable request based on the actual cost associated with
the project.

City Manager’s
Comments:You have received the actuarial statement related to this
item.It actually reduces the amount the
City has to place into the Plan this next year by about $20,000.That number may be more or less depending on
the actual number of people who select to participate in the BAC DROP Plan.The savings are created by lower salary
figures caused by participants entering the BAC DROP program.I provided that information to you last week
after we received it from the Plan actuary.

In May, the flooding that occurred along all of these canals
produced devastating results.Because of
the interconnectivity of the canal system, it is being proposed that a joint
effort be made to study the canal system and then design improvements that will
address the whole canal system, not just portions that are in the individual
cities.

The group would select a consultant to model the basin and
then design improvements that would address the issues that occurred in May.The proposed JPA continues to evolve.I have several comments related to the JPA
that I will share with the Council on Tuesday night.

I concur that we need to look holistically at the canal
system.I think we need to look at how
we capture the water that is draining down the canal each and every day and
find a way to reuse that valuable resource.Second, I believe that the project should be more than a drainage
project.I think it should have an
element that takes the stormwater to the west and places it into containment
areas in the recharge area.The
agreement anticipates a joint funding agreement at some time in the future as
well as potentially sharing the operational cost associated with the
maintenance and operation of the facilities that will be constructed.There is a governance issue that needs to be
addressed in the agreement.Also, I
believe that it would be more beneficial for the entities to enter into the
agreement among the cities and the county rather than using the East Volusia
Regional Water Authority.We may want to
designate the EVRWA as the operating entity or the administrative entity, but
it appears to me that we would want to have the agreement directly with the
governing bodies of the individual cities and the county, not an entity like
EVRWA.

I will provide you with the latest version of the Interlocal
Agreement.