Grant Use Form

This Form is used for an Author or Artist of:
- articles, poems, stories, songs, etc.
- original artwork (not clip art)
No form is needed for:
- correspondence from officers or autocrats
- event notices
- captions

Model Release Form

A person(s) in a picture must provide this form if:
1. The image is portrait-style
2. The photograph is taken in a private space at an event (such as a personal encampment)
3. The photograph is taken at a non-public venue (such as an armor-making workshop at a home)

No model release form is needed when the photograph is taken at a public place and in a public forum
(where there is no expectation of privacy), including:
- any SCA contest or competition, merchants' row, court, class, etc.

HOWEVER!

IF Your newsletter is PRINTED, if the person is recognizable, a Model Release form is needed.

Photograph Grant Use Form

For any photos taken after 31-Dec-10, this form is needed from the photographer.
A photographer may check the "Perpetual Grants of Use" box, which means they can
complete the form once and it covers any photograph submitted now or in the future.

Cropping: Most photographers expect that some level of cropping or color adjustment may occur,
but if you are editing photos significantly, please confirm with the photographer that the finished image
is okay to publish as modified. If the photographer doesn't like the modifications, he or she may request
that the image be removed. If you are cropping a photo to the point that it now appears portrait-style, you
will need a model's release form from the subject.

Portrait photos of members who have passed away
If you already have their image on your site, and no one has asked you to remove it to date, you may leave it.
On the original letter of September 21, 2010, it was noted that "The Board of Directors has voted to leave
existing images on web sites as they are, but asks that web ministers make the attempt to get releases on as
many images as is feasible." If their estate later asks you to remove it, and you don't have a release form,
you will need to remove it. If you are adding new portrait-style images you will need to get a signature from
their estate.