A Resolution to Award a
Contract for the Purchase and Installation of Equipment for
a Construction and Demolition Debris Recycling Facility

Topic Description:

A brief update was presented
to the Board of Supervisors on May 11, 2006, concerning the
Construction and Demolition Debris (CD&D) processing and
recycling project and further work sessions were held in
June and July. As a result of the advertisement of the
Request for Proposal (RFP), six firms submitted proposals,
and four firms were interviewed. Based on the submitted
proposals and interviews, the selection committee identified
the two best qualified firms. Site visits and further
clarifications regarding the proposals result in the
recommendation the County contract with Sherbrooke OEM, Ltd
in the amount of $1,188,081 for the establishment of a CD&D
recycling center.

Through the procurement
process, itís been recognized that used equipment allowing
rapid start-up and a contractor to operate the entire system
are not economically feasible alternatives. Therefore, all
new equipment will be required and is recommended to the
Board in conjunction with the purchase of some services from
a contractor to load materials into the new recycling
system. Installation and start-up will take place in the
October/November timeframe.

In addition to procurement
of the equipment firm, several other activities are
currently underway including permit application review,
grading/soils testing, procurement of an annual contract for
the concrete pad, procurement of improvements to the
recycling building, negotiating revisions to the Hamilton
Rich contract and/or purchase of mobile equipment, and
planning the Department of Environmental Quality (DEQ)
required public meeting.

It is anticipated that after
CD&D processing begins, it will be possible to reduce the
CD&D waste stream to fines (dirt) and other small items.
This will allow a much reduced CD&D landfill operation, and
extend the landfill life. One goal is to postpone the
capital expenditure for closure of the existing CD&D
landfill until July 2008.

Revenue from the CD&D waste
stream provides more than 50% of the funds needed to provide
current solid waste management services. A diligent CD&D
recycling effort is essential to maintain the current
revenue stream and to maximize landfill life. A 25% CD&D
recycling effort will use all permitted landfill space by
2012, and a 50% effort will use all permitted space by
2015. Detailed planning and engineering activities are
underway to submit additional landfill permit applications.
Details of the planning effort will be presented to the
Board of Supervisors in a future work session.