Community Advocate / Historical Preservationist

As a member of CCHS, I have an opportunity to visit locations and meet people throughout California who have a love of historical assets. As a CCHS Regional Vice-President, I can share my experiences of attending symposiums in my region - by learning more about the rich California history from those I meet and by sharing my local history with those I come into contact.

Regional Vice Presidents (RVP's):
CCHS has a network of Regional Vice President to identify and empower new member leaders, utilize members and volunteers to help enhance the Representative Region, and to facilitate communication between members and the CCHS leadership. See the Regional Vice President page for more details (and full listing and email addresses of current regional representatives).

Placerville, CA (Old Hangtown)

Region 38

CCHS 65th Annual Meeting (June 22-24, 2019) - Group Photo

County: El Dorado

Location: 40 miles east of Sacramento, in the Sierra Nevada foothills where U.S. Route 50 crosses State Route 49.

Year Incorporated: May 13, 1854 - Originally Dry Diggings, Old Dry Diggings, and Hangtown. By 1854, Hangtown was the 3rd largest town in California, following San Francisco and Sacramento. Los Angeles was 15th.

Special Stories: Three notable stories in Placerville history was the 5-year stay of John Mohler Studebaker of the Studebaker automobile fame. As a young man of 18 years, Studebaker arrived from Ohio by wagon train in 1853 with 50 cents in his pocket, having been conned out of his traveling money. Finding out that Studebaker had wagon making experience, Hugh Hinds, a local blacksmith and wagon maker hired Studebaker to make wheelbarrows for the miners. Starting with an original order of 25 @ 10 dollars each, it became a profitable enterprise for both parties. 5 years later when Studebaker left Placerville (1858), he had saved $8000 that he took to South Bend, Indiana and invested in his brothers wagon making business, which eventually lead to the Studebaker automobile company. Known as "Wheelbarrow Johnny" to his friends and some associates, Studebaker returned to Placerville in 1912 for a reunion, which was held at the Ohio House. An historic picture was taken on the Ohio House porch with Studebaker and his friends.

Lucy Stoddard Wakefield ("The Pie Lady") arrived with her English-born, Dentist husband from Camden NY in 1849. By wagon train, it was a long trip and their relationship was in some conflict. They had been married since 1842. Lucy was attractive and very social, liking to dance. She would later state that her husband was cruel and jealous. Self-sufficient, Lucy started a successful, dry-apple pie baking business ($2 per pie). She made enough pies for a return of $240 per week and bought some buildings on Main Street, one for the pie baking business. Later on, she told some of her friends that she was leaving her husband. Which she did. Lucy was the first woman in El Dorado County to receive a divorce. With a little legal help, she had represented herself. She remarried and strangely enough it was to CC Batterman, a mining superintendent who had been on her jury. They moved to San Francisco and then eventually to Virginia City NV. Lucy was an emancipated women before emancipation rights were won by woman (1864/1865).

Between 1856 and 1876, John Albert (Snowshoe) Thompson delivered mail between Placerville, CA and Genoa, NV and later Virginia City, NV. Despite his nickname, he did not make use of the snowshoes that are native to North America, but rather would travel with what the local people applied that term to: ten-foot (over 3-meter) skis, and a single sturdy pole generally held in both hands at once. He knew this version of cross-country skiing from his native Norway, and employed it during the winter as one of the earlier pioneers of backcountry skiing in the United States. Thompson delivered the first silver ore to be mined from the Comstock Lode. Later he taught others how to make skis, as well as the basics of their use. Despite his twenty years of service, he was never paid for delivering the mail.

Thompson typically made the eastward trip in three days, and the return trip in two days. Thompson carried no blanket and no gun; he claimed he was never lost even in blizzards. A rescue attributed to him was that of a man trapped in his cabin by unusually deep snow. Thompson reached him, realized the damage to the man's legs from frostbite was sufficient to kill him, skied out to get chloroform, skied back in with it, and delivered the chloroform in time to save him.

Thompson usually traveled the route known as "Johnson's Cutoff", a pathway first marked by John Calhoun Johnson, an early explorer and first man to deliver mail over the Sierra Nevada mountain range. Today this approximates the route of U.S. Route 50 as it winds its way from Placerville to South Lake Tahoe.

The Oldest Known Building: Fountain & Tallman Soda Works (1852, 524 Main Street)

Famous People That Have Lived Here or Traveled Though Here: Lived here - John Mohler Studebaker (1853-1858), Lucy Stoddard Wakefield (1849-1852), Families: Christina Reeg Bayne Duffy, 1871 – 1956Born at Chili Bar 1871, died 1956; her (husband’s) family was one of the original EDC settlers; owned Placerville News Company

Molly Carpenter, 1863 – 1923 Born in Georgetown; her father was the owner of the Mt. Democrat; she was musically inclined (played the organ and sang in the local church, taught piano); attended Wellesley College and then Boston Conservancy of Music; 1905 father gifted her with the Mt. D; was the publisher from 1902 to 1910; co-published with business partner Bine Ingham 1910 to 1921. This couple were a popular singing duet in town; considered “ahead of their time” as editors and publishers.

Carlo Guisseppi and Maria Giamboni Celio, 1833 – 1918 / 1832 – 1890 Swiss immigrants in the early 1850s; both are the same age: Carlo (1833 to 1918) and Maria (1832 TO 1890). He panned for gold with John Marshall but eventually became a dairyman, cattleman, teamster, sawmill operator. They had five sons and one daughter. They helped settle the upper Lake Tahoe region.

William Craddock, 1859 – 1920 Businessman and successful miner. In 1886, filed the lucrative Vulture Claim (now the Gold Bug and Priest Mines). At various time in his life, he was a blacksmith, teamster, servant, volunteer firefighter at Confidence Engine Company #1,the Acting Marshall when the city Marshall was out of town, and a father.

Jesse Christian Henningsen, 1876 – 1952 Born in Germany arrived in EDC in 1903, lived in Georgetown, Kelsey Garden Valley & moved to Placerville in 1910. Owned a large trucking business.

Johanna Claussenius Kunigk Pinther Kane, 1861 – 1938 Co-leader of the first suffrage march in the U.S. in 1909. Strong-willed, middle-aged, well dressed and well educated San Francisco socialite. Created San Francisco Suffrage movement’s banner.

John Augustus Rafetto, 1864 – 1954 A young-farmer in early years; at age 31 owned and operated Ivy House Hotel in 1895; founding director and VP of Placerville National Bank; mayor of Placerville; rebuilt the old Carey House in 1915. ;

Traveled Through Here (Individuals Staying at the Cary House Placerville) -

William F. Cody - "Buffalo Bill"

Charles E. Bowles - "Black Bart"

Samuel Longhorne Clemens - "Mark Twain"

John Studebaker - "Wheelbarrow Johnie"

Levi Strauss

Jacob Davis

Hank Monk

Horace Greeley

Ulysses S. Grant

Lola Montez

John Calhoun Johnson

Bette Davis

Elvis Presley

Charley Parkhurst

Schuyler Colfax

If I only had one day to spend in this town, what should I make sure to see or do? Visit the El Dorado County Chamber of Commerce (542 Main St); Tour of Historic Main St (Reservation with El Dorado County Historical Society); Self-Guided Tour of Historic Main St (Normally available at Fountain & Tallman Museum, 524 Main St.); Placerville Hardware (1855, 441 Main St, oldest hardware west of the Mississippi); Cary House (1857, 300 Main St); Hangman's Tree Ice Cream Saloon (305 Main St); El Dorado County Historical Museum (104 Placerville Dr, next to County Fairgrounds); Placerville Union Cemetery (Bee St) and Gold Bug Park (2635 Gold Bug Ln, off of Bedford St)

Comments from fellow history lovers welcome below!

Thanks Stephen Ferry for your comments. I am good on your additions. They personalize the community with special information. “The small PG&E power plant…” you identify is by definition a Substation – A Substation is a part of an electrical generation, transmission, and distribution system. Substations transform voltage from high to low, or the reverse, or perform any of several other important functions. I was a US Navy Submarine Force Electrician for 5 years.

Making a donation to the CCHS Trust Fund ensures that CCHS can continue helping historians, and others who are interested in California history, to connect and share information by joining efforts to preserve records, artifacts, sites and buildings throughout the state of California. It also ensures CCHS can continue helping local societies and small museums learn about and put into practice the most effective management, acquisition, preservation and restoration techniques. We invite you to be a part of this mission. Make a contribution to the CCHS Trust Fund, get involved, preserve California history.

Thank you for your support - CCHS is a 501 c(3) non-profit organization and while most charitable contributions are tax-deductible, please consult a tax professional. Please complete the following information to process your online donation to the CCHS Trust Fund. If you would like to make a donation to the CCHS Trust Fund by check, please complete this form and mail it along with your check to CCHS, 112 Harvard St. #15, Claremont, CA 91711.

"Within proper respect and etiquette, CCHS wishes for you to consider a donation in behalf of the individual. Many people choose to honor the deceased by making a monetary donation to a cause that was meaningful to them. If your loved one, or friend personally supported a charity, you might donate to the same charity. CCHS in no means wants this consideration to lessen the respect that is given the individual by their inclusion in this memorial page. It is their efforts that CCHS admirably honor." Friends of CCHS Memorial

In Memory of

Eugene Serr

Long standing activist of Northern California history. Eugene (Gene) was a long standing CCHS RVP of Region 4 (Tehama, Glenn, Butte, and Colusa Counties).

Gene passed away on September 13, 2019 in Redding CA. Gene was 94 and attended many CCHS functions until his early 90's.

In Memory of

Barron Smith

It is with great sadness we announce the passing of CCHS Past President, Barron Smith.

Barron passed away on December 16, 2018 with his wife Kyle and close friend Robin by his side. Barron was devoted to heritage preservation and donated his time and expertise not only to CCHS but as state division commander to the Sons of Confederate Veterans among many other historical organizations.

Mary M. Otis, 96, longtime editor of the California Historian and championpromoter of the Conference of California Historical Societies,died on March 17, in Folsom.

Going back to at least 1992 when the California Historian was aquarterly with an editorial staff, Otis played a major role. She was listedthen as publications director and editor. Even in 2010 her name was on themasthead as editor-in-chief, with Mary-Ellen Jones as executive editor.

In the interim, Otis was also listed as media director.

She was also active in the Sacramento County Historical Society and theSacramento Area Consortium of Historical Societies, often imploring membersto be part of CCHS and contribute articles to the Historian.

Age caught up with her in later years and the last meetings of theConsortium occurred when she implored her caretaker to make sure she wheeledher in, in her chair.

Otis in 1995 was the special editor of the SCHS' Golden Notes (Vol 41, No 2)on "Sacramento's Sophisticated Ladies: Prostitution in 1860."

Otis noted that the well-researched pamphlet by Cindy L. Baker, MA. Grew outof Baker's talk to a Society meeting in the early 1990s that drew theorganization's best crowd ever. The preface says "In this well-researchedarticle, the author has fleshed out the dull statistics with the human dramasurrounding four of the best documented women in Sacramento in 1860."

Mary was born in Iowa on Nov. 9, 1920. The Folsom Chamber of Commerce listsher as an honorary member for all her volunteer activities. She was precededin death by her husband, James Otis. She is survived by her daughter, LindaOtis-Gutman, and a grandson, James. [Thanks to Michael Otten for this information]

>Tribute: Melba Leal, National Pony Express Association (CA Division) "Mary Otis was a really special friend to the CA Division and [I] enjoyed her work... In fact, it was Mary Otis who pushed me to write my book about Women and the Pony Express. Her quote to me, “Write it before you forget it, or loose it.” She was a dear friend."

>Tribute: Mary-Ellen Jones, CCHS California Historian " At a CCHS annual meeting over thirty years ago, Mary Otis made a plea for a little help with the Historian. After the meeting, I introduced myself, explained that I had never worked with magazines but I would help her if possible. Little did I realize that Mary’s definition of a little help was worlds apart from my definition. I spent over thirty years learning from a pro how to produce a magazine. I treasure those years."

In memory of

Mary Lou Lyon

Sept. 18, 1926 - Nov. 8, 2016

Mary Lou Lyon was the matriarch of the Conference of California Historical Societies. As a history teacher, she embodied the thought that if you do what you love, you’ll never work a day in your life. Mary Lou loved history and she loved the Conference of California Historical Societies.

Her service extended to positions such Site & Times coordinator (which plans the conference’s symposiums and annual meetings), to nominating committee, past president, and just about any role one can think of. Her influence in CCHS was great - she had a vision for California’s historical community, a community which she believed was driven by a love of history and the places which we all call home. She worked tirelessly to improve the experience of all people in the State of California who wanted to learn more about their communities and who wanted to join a historical society. She believed that there were so many interesting stories about all communities in California and actively sought the lesser known communities.

She was an historian in her own right. She published several books and was the editor of Santa Clara County Pioneers for decades. Past retirement, she continued to teach history to adults and opened the door to many about the rich history of the Santa Clara Valley.

Most CCHS dinner programs end in a raffle and Mary Lou would use her booming voice to read raffle numbers and organize the raffles. Her humor would come through when watching what people would select, humorously telling patrons that a book is too advanced or that another guest shouldn’t take the bottle of wine.

CCHS and California’s historical community will miss Mary Lou. With her passing, we have lost a leader with a great passion for California’s history.

Our memories of Mary Lou are long lasting, and with our thoughts go prayers for her family.

Gordon was a devoted U.S. Marine veteran, who served his country with distinction during the Korean War. He received numerous medals including a Purple Heart.

He served on various committees including: Jedidiah Smith Society, Disabled American Veterans, and Conference of California Historical Society.

Family and friends are invited to attend services at DeYoung Memorial Chapel at 601 N. California St., Stockton CA 95205. Visitation on Monday March 21, 2016 2-6pm, Rosary [Vigil] at 6pm. Memorial Service Tuesday March 22, 2016 at 11AM with Military Interment following at San Joaquin Catholic Cemetery.

In lieu of flowers donations may be made to Assistance League of Stockton &/or Disabled American Veterans Charities of San Joaquin County.

Charlotte was born January 13, 1922 to Harrison Rockwell and Eula Mae Spaulding at their home at 313 Queen Street in Inglewood, California. This house was built by her grandfather for her parents in 1912. Charlotte's father was Inglewood City Treasurer and when he died at 46 years of age, Eula became Treasurer for the next 20 years while raising six children. In 1939 Charlotte served as student body vice-president of Inglewood High. She married a fellow classmate, John Kenneth Price on December 12, 1941. They were married for over 61 years until his passing in 2002. Charlotte and Kenney raised three children, Marilee, Rocky and Christy. Her main focus at this time was her family. She was a member of the PTA, (President for three years), Girl Scout troop leader, and Inglewood Park and Recreation Commissioner. In 1972, she and Kenney made their home in Redondo Beach where she continued to be active in the community. Charlotte was on the Board of Directors for the Centinela Valley Historical Society. She also participated in the Conference of California Historical Society seminars throughout the state which she and her daughter Christy attended. She enjoyed the annual LA Times Book Festivals. Charlotte played golf until the age of 90 and continued to enjoy weekly art classes which she started at the age of 84. She did amazing paintings reflecting her love of nature and people. She wrote poetry as well but her real creative expression was the art of living. A spiritual person, she attended the Journey of Faith Church. Charlotte died on May 4, 2015. She was preceded in death by her daughter Marilee and granddaughter, Tiffany. She leaves behind to cherish her memory, her grandson Robert K. Nyman, his wife Andrea and her great grandson Jack; her daughter Christy and her son Rocky, his wife Karen, sons Michael, Matthew and his wife Jaylina and great grandchildren, Matthew and Sophia. Her focus had always been around family. She was a "kin keeper", bringing together a large extended family of Spauldings and Prices. Her wisdom and love will be missed by the many people whose lives she touched. Service will be held at the Inglewood Mortuary 1206 Centinela Ave. 1pm Monday May 11th.

election shall take place at the first meeting of the Board of Directors following

the occurrence of the vacancy.

ARTICLE V: Meetings of the Membership

Section 5.01: The Annual Membership Meeting shall be held during the Annual Meeting of CCHS

on a date and at a place designated by the Board of Directors.

Section 5.02: The Annual Meeting site and date

5.02 A. Site and date

1. Annual Meetings of CCHS shall be held in June each year, preferably at sites

in Northern California and in Southern California in alternate years.

2. The Board of Directors may change, by majority approval, the Northern

California/Southern California rotation of an Annual Meeting site.

5.02 B. Selection procedure for date and site is described in the Standing Rules.

Section 5.03: Special Meetings may be called at any time, for any purpose, by the President, the

Board of Directors, or by petition of any twenty-five (25) members in good standing.

Written notice of such a special meeting shall be given to the Membership at least twenty one (21)

days in advance and must specify the nature of the business to be transacted.

*If a Special Meeting is called, then ALL representatives listed below will be notified:

Executive Committee – 6

RVPs -(all) 40

Past Presidents -(all)

Editor of the Historian -1

Chair of the Board of Trustees -1

Each Standing Committee Chair –(all)

Section 5.04: Voting Privileges

A. Board of Directors

1. The voting members of the Executive Committee - 6, one (1) Past President (see Art. VI Sec 6.05), Editor of the California Historian and the Chair of the Board of Trustees shall each have one vote. The President may appoint up to seven (7) At Large Members to serve as Board Members. These members are to be approved as needed by the Board prior to Board Meetings.

See 4.03A7a

If the Chair of the Trustees is not going to be present at a Conference or Meeting, then the Chair (in advance) may appoint a representative to take his or her place at this Board Meeting only. This representative shall be a member of the Trustees, subject to the approval of the President and the Board. This representative shall not currently hold another office on the Board.

Term: RVP representatives may be elected, re-elected or replaced as needed at each Annual Meeting.

See Art. VI Sec. 6.06: Vacancy

3. Each Standing Committee chair or chair-team shall have one vote, with the

exception of those co-chairs who are separately responsible for the Northern and for the Southern portions of the State, who shall each have one vote. If the Chair is not going to be present at a Conference, then the Chair (in advance) may appoint a Board at Large representative to take his or her place at this Board meeting only. This action is subject to approval of the President and the Board. This representative may not currently hold another office on the Board.

4. The Parliamentarian shall serve as a non-voting member of the Board, unless otherwise entitled to vote by virtue of an office or chairmanship held.

5. Voting Board Member List:

Executive Committee (one vote each) total=6 Past President =1 Editor of the Historian Magazine =1 Chair of the Board of Trustees =1 Combined Regional Vice Presidents =8 Each Standing Committee Chair =Varies Board at Large Members (as needed-appointed by the President, approved by the Board) = up to 7

Section 5.05: Quorum – Twenty five (25) voting members in good standing shall constitute a quorum at any regular or special meeting of the Membership.

ARTICLE VI: Board of Directors

Section 6.01: Members of the Board of Directors (hereinafter called the Board) shall be (see Art V

Sec. 5.04A5):

The Executive Committee, Immediate Past President, Editor of the Historian, Chair of the Board of Trustees, Combined Regional Vice Presidents, Each Standing Committee Chair and up to 7 Board at Large Members. The Administrator shall attend Board meetings as a non-voting participant as directed by the Executive Committee.

maintain membership in good standing in both the CONFERENCE and in the other

organization represented.; failure to do so shall constitute resignation from the office.

10.03 B: Appointment/Election - The President, with the consent of the Executive

Committee, may appoint liaisons to provide a formal channel of contact with and

affiliation to the CONFERENCE and other organizations which, in the Executive

Committee’s determination, closely share the common goals and objectives of promoting

appreciation for California’s history. Liaisons are presented to the Board for election to

the Board at the next Board meeting following appointment.

10.03 C: Liaison shall be maintained with the organizations so listed in the Standing Rules.

10.03 D: Duties of Liaisons are set forth in the Standing Rules [Rule 14].

ARTICLE XI: CCHS Trust

Section 11.01: Name - The name of the CONFERENCE trust shall be "the CCHS Trust," hereinafter sometimes called "the

Trust."

Section 11.02: Purpose - The purpose of the CCHS Trust is to receive funds/property on behalf of

the Trust, and to manage the same to provide income to carry out the mission of CCHS. For tax

purposes, the Trust income/loss may be considered to be combined with that of the

CONFERENCE.

Section 11.03: Board of Trustees

11.03 A: Members - The Board of Trustees shall consist of five (5) trustees. The Treasurer

and the Administrator of the CONFERENCE shall be a non-voting members of the Board

of Trustees.

11.03 B: Appointment of Trustees

1. Initial appointment - The first five trustees shall, with the approval of the Board

of Directors, be appointed by the President: one to serve for a term of one (1) year, one to serve for a term of two (2) years, one to serve for a term of three (3) years, one to serve for a term of four (4) years, and one to serve for a term of five (5) years.

2. Subsequent appointments - Each year, the Board of Trustees shall nominate a

successor trustee for the coming five-year term, to be appointed by the President

with the approval of the Board of Directors.

3. Replacement - In case of the death, resignation, removal or disability of a trustee,

the President shall, with approval of the Board of Trustees, appoint a successor

to serve for the unexpired term.

4. Chair - The Board of Trustees, at the beginning of the operating year, shall

designate one of their members to serve as Chair for that year.

11.03 C: Eligibility - All trustees shall be CONFERENCE members, and should any trustee

cease so to be his office shall be vacated thereby.

11.03 D: Compensation - Trustees shall serve without compensation.

11.03 E: Removal - The Board of Directors of the CONFERENCE, by a three-fourths (3/4)

vote, may remove any trustee for good and sufficient cause, provided notice of the time

and place of the meeting at which they propose to take action shall first be given to all of

the trustees, and provided that the trustee whom it is proposed to remove shall be given

an opportunity to be heard at such meeting.

Section 11.04: Powers of Trustees

11.04 A: Title to property - The title to all property of the CCHS Trust shall be vested in the

five trustees and their successors.

11.04 B: Administration of Trust

1. Gifts - The Board of Trustees may accept on behalf of the Trust any contribution,

gift, bequest or devise for the general purpose of the Trust.

2. Treasurer - The Board of Trustees shall direct the Treasurer of the

CONFERENCE as to the deposit and disbursement of all monies and other

valuables which are the property of the Trust.

3. Powers of Trustees - In administering the property of the Trust, unless otherwise

specifically provided by the terms of the gift, devise or bequest, the Trustees

shall have the powers to:

a. - sell, lease, transfer or exchange all or any part of said property at such

prices and upon such terms and conditions and in such manner as they

deem best;

b. - execute and deliver any proxies, powers of attorney or agreements that

they may deem necessary or proper and that they be permitted by law;

c. - invest and reinvest in such loans, securities or real estate as they may

deem suitable for the investment of trust funds, irrespective of any law

now or hereafter in force limiting the investments of trust funds is made

may permit.

11.04 C: Single trust - Except as otherwise provided in these bylaws or by the terms of the

b) Life Membership is a form of Associate Membership, open only to individuals at

- a one-time fee of $500, or

- Payment of three installments of $200, $150 and $150; full payment must be completed within a 25-month period.

Although fees for Life Membership are placed in the CCHS Trust, these fees may not be considered part of any other donation program to the Trust.

Rule 4: Schedule of meetings:

a) Annual Meeting – held each year in June [Bylaws, Article V, 5.02-A]

b) Symposiums – held alternately in the northern and southern parts of the state whenever possible. The Spring Symposium shall be held in late February or early March; the Fall Symposium shall be held in late September or early October [Bylaws, Article VI, 6.03]. This north/south rotation may be changed with approval of the Board.

c) Workshops – may be held at locations and times as approved by the Executive Committee.

Rule 5: Financial arrangements applying to Meetings

a) Complimentary expenses – The host organization shall provide complimentary registration, meeting meals, excursion and lodging for the President of the CONFERENCE and for the Administrator or his/her designated representative. The President may waive any or all complimentary expenses by so notifying the host organization at least ninety (90) days in advance of a meeting.

b) Division of net proceeds – The host organization shall contribute no less than one-half of the net proceeds to CCHS. CCHS shall not be responsible for any deficits.

Every RVP shall be provided with a copy of Guidelines: How to Host. Each prospective meeting host-organization shall be provided with a current copy of How to Host a Symposium or How to Host an Annual Meeting, whichever is appropriate. The instructions contained therein shall be followed unless permission is secured from the Site & Times Committee to make changes.

Rule 7: Genealogy breakfast – The program of each Annual Meeting shall include a breakfast with a family history program.

Rule 8: Distribution of periodicals:

a) The California HISTORIAN shall be distributed to each category of membership according to the following schedule:

Active Members: Each organization shall receive 2 copies, 1 copy each to the president and to the newsletter editor. Additional copies may be sent if requested, not to exceed:

To organizations of 50-300 members – 1 additional copy; and

To organizations of 300 or more members – 2 additional copies.

Associate Members: 1 copy per membership.

RVPs: 1 copy each (or more, as requested), for membership promotion.

Members of the Board of Directors not included above: 1 copy each.

b) California HISTORIAN subscriptions (3 issues) shall be available at $30/year to public libraries, school and university libraries; and to such persons, libraries, institutions or organizations as the Executive Committee may designate. Subscribers to the magazine are not entitled to any other CCHS mailings; subscribers are welcome to attend meetings, but may not vote nor enjoy any other privilege of membership.

Rule 9: Annual Membership Questionnaire [Bylaws, Article III, 8.02-A]

a) The CCHS office shall send to each member-organization a Questionnaire when that organization first joins CCHS, and each year thereafter;

-a second Questionnaire shall be sent to any organization not returning the completed form within one month; and,

-if the requested information has not been received after two months, the RVP of that organization’s Region shall be asked to assist in obtaining the necessary information.

b) The CCHS office shall file the initial Questionnaires as part of a permanent membership record. Subsequent questionnaires may be discarded as replaced with updated information; however a record of the year of joining CCHS shall be kept.

c) Upon election or appointment, each incoming RVP shall be furnished by the CCHS office with copies of the current annual Questionnaire submitted by each organization within his/her Region. This information should be kept current by the RVP, who will notify the CCHS office as subsequent changes, deletions, and additions occur.

Rule 10: Release of Membership Lists

a) The current list of Active Members (societies, libraries, and museums) may be released at cost only at the discretion of the President, or of the Executive Committee.

b) The list of individual Associate Members may not be released except as directed by the Executive Committee, however:

- A copy of the membership mailing labels may be obtained at cost by any CCHS meeting host-organization for the purpose of mailing the meeting announcements

CCHS Board members shall each receive a copy of the annual roster, but are subject to the restrictions in a), above.

Rule 11: CCHS Representation [Bylaws, Article VI, 6.02-B]

a) The President is the chief executive officer [Bylaws, Article IV, 4.03 A-1] and official representative of the CCHS, and is authorized at all times to represent CCHS, consistent with the goals and objectives set forth in the bylaws. [Bylaws, Article II].

b) RVPs, on matters or issues within the boundaries of their respective Regions, are authorized to represent CCHS as officials of that body, consistent with the bylaws [Bylaws, Article II]. After exercising such discretionary authority, the RVP shall forward within 15 days to the CCHS office a brief written report of the action taken and provide copies of any correspondence or other relevant documents. No RVP shall so act within another RVP’s Region, without permission of that Region’s RVP.

c) No other person (officer, chairman, Active or Associate Member of CCHS) may purport to represent CCHS officially on any specific issue or circumstance without receiving permission to do so from the President or from the Executive Committee.

d) No person may enter into any agreement or contract in the name of CCHS without the approval of the Executive Committee.

e) All acts of representation of CCHS as permitted above are subject to review by the Board of Directors, which has the ultimate authority for determining CCHS policy on any matter or issue relevant to CCHS goals and objectives.

a) Nomination – In even-numbered years, the Nominations Committee, through the CCHS office, shall solicit nominations for office of RVP in each Region:

- A letter or e-mail message shall be sent to each RVP, asking if that RVP wishes to have his/her/their name(s) placed on the ballot for the coming term. An RVP will not be considered a nominee for another term unless so declaring no later than the date specified in the letter/e-mail.

- A letter or e-mail message shall be sent to all Active Member organizations in each Region: (1) enclosing a copy of the recommended duties of an RVP; (2) stating the nominee for the coming term; (3) inviting additional nominations, specifying that any additional nominee must be eligible and willing to serve, and requiring that such nomination be submitted by the specified date.

b) Election – For each Region with more than one RVP nominee, a ballot with names of all nominees for that Region shall be submitted to all Active Member organizations in that Region; each Active Member organization shall have one vote. A majority vote of those replying by a specified date shall elect; in the case of a tie vote, the CCHS President-Elect, as chair of the RVP Council, shall cast the deciding ballot. In the case of only one nominee, that nominee shall be considered elected by a unanimous ballot.

c) Appointment – If a Region fails to elect, it is the responsibility of the President-Elect to appoint an RVP for that Region.

Rule 13: Duties of Standing Committees – The CCHS Office shall maintain Guidelines for the general responsibilities of all committees and Guidelines for each specific committee [Bylaws, Article X, and Section 10.01 B]

a) Each person selected as a committee chair shall receive a copy of the Guidelines for the general responsibilities of all committees and Guidelines specific to that particular committee prior to acceptance of the nomination, or within 30 days after assuming the office [Bylaws, Article IV, Section 4.01 A-4]

b) Each committee that is allowed an annual budget to cover expenses must submit an itemized budget for approval by the Executive Committee. Reimbursement for approved expenditures will be made by CCHS.

Rule 14: Duties of Liaisons – The CCHS Office has Guidelines to the general responsibilities of all Liaisons and Guidelines for each individual liaison position [Bylaws, Article X, Section 10.03 B]. Each person selected for a position of liaison shall receive a copy of the Guidelines for all liaisons and a copy of Guidelines specific to that position prior to acceptance of the liaison appointment, or within 30 days after assuming the office [Bylaws, Article IV, 4.03 B-4].

The 2016 Committees, etc. is a newly created page. It includes Executive Committee, RVP Group Leaders, Committee Chairs, Trust Fund Board of Trustees, Special Board of Directors Representatives, and Liaisons with State Organizations contact information. It was developed to be a useful resource for individuals to contact key organizational representatives.