Roll Call taken and the following Village authorities announced present at the beginning of the February 11, 2010 monthly meeting. President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

The first motion of the evening was to approve this evening’s agenda, with the addition of setting a date for an all day Strategic Planning meeting under open time, made by Trustee Poehler and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nay – Motion Carried

1 Absent – Trustee Rinehart

Trustee Byers then made a motion to approve the January regular and recessed minutes, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Sheriff Sulsberger presented the monthly police report for January 2010 for review, with 70 total complaints, 3 citations and $130.00 in fines.

A request from 95.7 WCRC for monetary support for National FFA Week Salutes was then reviewed. This was tabled due to no interest from the Board.

Review of a letter requesting a donation from IMUA for their Scholarship Program was then reviewed. No motion made. President Murbarger said he will notify Carolyn Grahn, North Clay High School Principal of this and Treasurer Bailey will make a copy of the letter and submit to the Unit Office as well.

The Board reviewed a letter from the North Clay PTO. They asked if we wished to donate to the annual Report Card Raffle. Trustee Byers made a motion to donate $50.00 to the PTO. Motion seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges then presented the Broadway Street Sidewalk Replacement Bids to the Board. There were three bids submitted at the bid opening on February 9, 2010 at 10:00 a.m. Motion made by Trustee Fender to award project to the lowest bidder, which was Slagley Construction for $31,500. Seconded by Trustee Byers.

Roll Call

5 Ayes – 1 Nays – Motion Carried

1 Nay – Trustee Poehler

Motion made to add the additive alternate of $1,500 for the Broadway Street Sidewalk Project and award to the lowest bidder, Slagley Construction, made by Trustee Fender, seconded by Trustee Byers.

Roll Call

4 Ayes – 0 Nays – Motion Carried

2 Pass – Trustee Poehler and Trustee Miller

Engineer Bridges then began discussion concerning the waterline replacement project. President Murbarger passed out a letter to all Trustees and media that was sent to John Shimkus that would allow the Village to be placed on a list for assistance. Basically, the Village is trying everything they possibly can to obtain assistance with this project. Motion to allow Engineer Bridges to fill out a loan application with the Illinois EPA made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

The next topic was the Community Courtyard. Trustee Byers passed around a list of what she and Trustee Rinehart decided on for benches and umbrellas. North Clay Banking Center and Louisville Banking Company wish to purchase one bench each. Total cost for the Village would be roughly $5,000 for 6 benches and 3 umbrellas (with 2 of those benches to be reimbursed by the banks). Motion to approve this purchase made by Trustee Rinehart, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Superintendent Harper informed the Board that he has received one quote for a new tractor from Greenline Equipment in Farina and is still waiting on one from McLean Implement. The Board suggested he obtain quotes from Effingham, Newton and the Illinois CMS Buyers Program. This was tabled until next months’ meeting.

The next topic up for discussion was a letter that the Village received from EJ Water. This letter was to inform the Village that their cost for water purchased each month increased from $1.72 to $1.78 per thousand gallons. This was effective January 31, 2010. Attorney Bright will follow up with EJ Water to find out what their formula is and report at next months’ meeting.

Clay Electric Coop sent a letter to the Village as well, informing us of a rate increase on the rental of a security light. The monthly rates of $9.65 and $13.50 will be increased to $10.00 and $14.00.

Motion to enter into a two-year agreement for the Village’s small shipper transport with Panhandle Energy, aka Trunkline Gas Company, made by Trustee Rinehart and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger informed the Board that the door at the Community Center would be installed within the next few weeks. He also stated that Betty Bailey began working with the meals-on-wheels program once again as of February 10, 2010. He asked the Board to consider adding a line item to next year’s budget for around $500 so she will have the ability to purchase what she needs as she needs it without having to go through CEFS. This is our building and we want to make sure it stays nice.

President Murbarger then wanted the Board to set a date for an all-day Saturday Strategic Planning Meeting. The Board agreed on April 17, 2010 at 9:00 a.m.

Motion made by Trustee Miller to grant the Cruse Family another 30 day extension for the conditional permit due to the weather being so bad. Motion seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Bailey informed the Board of the cost it would take to split the water and sewer charges on the Village’s utility bills. The estimated cost would be $3,000, which includes 20 hours of programming and technical assistance. Motion to allow Treasurer Bailey to proceed with this made by Trustee Miller, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger stated that the Village has been sending a welcome gift of $50 or less to each new business that opens in the Village. He also informed the Board that the date for the Village’s Annual Block Party has been set for August 21, 2010 and that entertainment has been booked as well. The Board granted Treasurer Bailey and Clerk Daws permission to go forward with plans for the Block Party in August along with events in June and July to be held in the Community Courtyard. President Murbarger then asked the media if they would care to express the extreme importance of everyone filling out their census.

The next topic on the agenda up for discussion was the animals in City limits. The board agreed that this would be a topic for discussion at the Strategic Planning meeting. President Murbarger stated that he would like everyone to think about what they wish to do with this and would like to be able to come out of the April 17th meeting knowing what they want to do.

A Motion to go into Executive Session for the purposes of reviewing last months’ Executive Session Minutes, disposal or sale of trailer building located at 300 Erwin Street, and review of July 2009 through December 2009 Executive Session Minutes, was made at 8:14 p.m. by Trustee Fender and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 8:44 p.m., a Motion made by Trustee Rinehart and seconded by Trustee Miller, to go back into Open Session.

Motion to allow July through December 2009 Executive Session Minutes to be sealed and unavailable to the public made by Trustee Miller, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the Ordinance prepared by Attorney Bright that would allow the Village to sell the trailer building located at 300 Erwin Street made by Trustee Poehler and seconded by Trustee Leonard.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve the monthly bills made by Trustee Fender, seconded by Trustee Rinehart.

Roll Call

6 Ayes – 0 Nays – Motion Carried

President Murbarger asked for approval from the Board to order new furniture for his office. Approximate cost for a desk, credenza, bookcase and locking storage space is $2,809.91. Motion to allow us to order the new furniture made by Trustee Byers and seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

A Motion to adjourn this meeting made by Trustee Rinehart and seconded by Trustee Miller at 8:56 p.m.