Temporary Receptionist/Admin Assistant Fast-Paced & Dynamic Office

This is an amazing opportunity to support a bustling office and be the first point of contact and face of a prominent establishment. Our client, named Best Employer 7 years in a row, values service, integrity, teamwork and innovation. This professional and dynamic team is seeking a Administrative Assistant/Receptionist on a temporary basis approximately 2-3 weeks, commencing immediately. As the Receptionist and assistant to a very busy team, the successful candidate will thrive in a fast-paced environment, be warm and outgoing; a people pleaser who is always striving to go above and beyond both internally and externally. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is mandatory, as is previous administrative experience. Problem solving, discretion, willingness, and flexibility are key to being successful in this role. Job Description• Manage the office meeting room requests. • Set up and maintain the meeting space according to the organizer’s needs• Track office supplies inventory and all one-off requests and/or required office supplies and equipment for the Head Office• Monitor office equipment in the Head Office, report any problems to the contracted equipment company and arrange for any deficiencies to be fixed• Assist with organizing travel as requested• Ensure office food supplies and equipment are stocked and readily available• Assist in planning events and/or meeting preparation as required• Meet and greet all visitors to the Head Office• Answer main Head office phone line and transfer calls to the appropriate department and/or person• Screen incoming calls to the office and take messages when required• Monitor and review emails that come through the main email address on a daily basis• Redirect to the appropriate head office department to ensure timely responses• Sort all mail, fax, and courier packages; incoming and outgoing to/from the office

Qualifications

• 1-2 years work experience within an office environment• Intermediate level working knowledge of Microsoft office applications (Word, Excel, PowerPoint, Outlook)• Ability to identify and offer possible solutions to problems• Aptitude for developing customer relationships by making efforts to listen and understand the customer (both internal and external)• Ability to anticipate customer needs and follow up on commitments promptly• Exceptional written and oral communications skills• Ability to keep all tasks and responsibilities organized and able to prioritize daily demands• Ability to take action beyond specific, explicit job responsibilities and can anticipate needs to avoid future problems• Capacity to maintain a high level of discretion, security and confidentiality with all incoming and outgoing information representing the Head Office• and the company• Post secondary education in a relevant field (office & business administration, marketing, psychology, customer relations, etc) is an asset