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Learn to Lean in Your Library

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LEAN is… Shapes beliefs about what is possible A set of principles that define the way we do things Defines the way we think about improvement Is an approach that enables the true performance potential of a process to be realized Utilizes various tools to identify and eliminate waste to improve process

Essence of LEAN Identifies the VALUEin any process Identifies all other process activities that do not contribute to creating value while consuming time and/or resources – WASTE Focuses on the identification and elimination of WASTE Lean in its most basic form is: identifying and eliminating waste.

LEAN Transformation Process Problems Waste, Variability and Inflexibility Ideal State Target State Transformation Current State The process, from the perspective of the client, as it would occur in the perfect world. All steps are value added How you want the process to look in the future How the work is being done now

Value Stream Maps • Value stream map is used to described how all the activities line up and work together to produce a product or service • The activities are combined to form a process of value creation • The process flow consists of activities that are both value added and non value added • Must be tracked all the way upstream

Determine Root Cause- 5 Whys • Benefits Of The 5 Whys • Helps identify the root cause of a problem • Determines the relationship between different root causes of a problem • One of the simplest tools; easy to complete without statistical analysis

#1 Flow • Flow is completing the Value Added (VA) tasks in continuous flow at the rate of customer demand in a standardized way • Requires the elimination of Non Value Added (NVA) activities between the steps • A process flows when the value added activities are lined up one after another, with no waiting and inventory between steps

#2 Pull • The principle of pull implies that we would perform work only when we have a true need from the customer • Pull system has one way to trigger and one way to respond • A good pull system is seamless, has a synchronized process and has no overproductions, asking, searching and clarifying

#3 Defect Free • Defect free operation means doing work in a way that meets customer specified quality requirements the first time • As the work moves from step to step, quality is designed into the process so the outcomes are consistent, meets customer requirements and can be completed without re-work or inspection