I. TERMINOLOGIES :

I. TERMINOLOGIES POLICIES
Policies are plans reduced to statements or instructions that direct organization in their decision making.
A policy is a statement of expectation that sets boundaries for action taking and decision making.
*PAIGE,2003

II. DEFINITION :

II. DEFINITION PERSONNEL POLICIES
Personnel policies are the statements of the accepted personnel principles and the resulting course of administrative action by which a specific organization pattern determines the pattern of its employment conditions.
*IGNOU
Written statements of an organization’s goals and objectives concerning matters that effect the people in the organization
*National industrial conference board

III. THE BASIC TAXONOMY – ADMINISTRATION PROCESS :

III. THE BASIC TAXONOMY – ADMINISTRATION PROCESS

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A policy is a general guide to action; it does not tell a person exactly what to do, but it does identify direction.
A policy then may
i)be specific or general in its instituition
ii)deal with one or many, aspect of a problem
iii)place limits within which action is to be taken
iv)specify the steps in making decision

IV. TYPES OF POLICIES :

IV. TYPES OF POLICIES IMPLIED POLICY
It is the policy neither written nor expressed verbally have usually developed over time and follow a presendent
EXPRESSED POLICY
These are delineated verbally or in writing.

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Most of the organization have many written policies that are readily available to all people and promote consistency in action. It may include:
*formal dress code
*policy for sick leave or vacation time
*disciplinary procedures

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Policies are often classified by subject such as sales, production, purchasing, human resources or finance, or they may be referred to as general or departmental policy, depending on the scope of activities to which they apply.

V. CHARACTERISTICS OF PERSONNEL POLICIES :

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Be formulated with regards for the interest of all parties, i.e. employer,employee (individual/ groups) public and clients.
Confirm to the government regulations
Be written and formulated as aresult bof careful analysis of all facts available.
Be forward looking and forward planning for continuing development

VI. ADVANTAGES :

VI. ADVANTAGES Helps to give employees a sense of security and individual worth.
Gives the employees pride and loyalty to the organization for which they work.
Employees tend to give good service and identify themselves with the goals of the organization and they want to remain in the organization

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Are planned in advance and with due consideration on how policy will apply in various situations to meet the needs of the organization
As guides to action, save a great deal of time of the administrator.
A clearly written policy saves the time of the employee as well.

VII. PROCEDURE FOR DEVELOPING WRITTEN PERSONNEL POLICY :

VII. PROCEDURE FOR DEVELOPING WRITTEN PERSONNEL POLICY Every organization should have a complete set of well developed personnel policies before it begins to function.
Every organization should review its policies, in order to determine what they are and how they can be improved to meet the present and future needs.

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A policy committee will be formulated for policy review.
The committee includes
Personal manager
Head of various departments
Various supervisory personnel
Has to gather all written personnel policies already existing, to this new policies will be added

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The committee can forward recommendations to discard contradictory policies.
Confusing policies should be made clear
No policy should be introduced into any organization simply because some other organization has it. The committee should be convinced that the policy is suitable

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During committee’s study regarding policies, they should be sensitive to the ideas of the employees
Their opinion should be obtained, which they think would improve the service
After studying the problem and their possible solutions, committee will submit the report to the administrator or the board of directors and giving final approval is their responsibility

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Definite personnel policies include
POLICIES ON SALARIES – a good personnel policy on salaries informs the employee of her salary at the outset, when she can expect a raise and on what basis(merit or length of service) and if any premiums are paid for overtime, night duty e.t.c.,
VACATION AND HOLIDAYS – Paid vacations-to provide rest and for better service.
*In some organization double pay – work on holidays

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ILLNESS ALLOWANCE
Permits accumulate and use a sick leave allowance
INSURANCE BENEFITS AND PENSIONS
OTHER COMPENSATIONS
- Meals on a low cost in the canteen / free of cost
- Launder uniform without charging
ALL OF SUCH POLICIES SHOULD BE
CLEARLY STATED AND CONSCIENTIOUSLY FOLLOWED