Simple Sales Coaching Practices That Get Results

While there are no magic bullets for sales or sales management, you can achieve a significant lift from your sales team by doing some foundational things very well.

I know that many of you are incredibly talented sales managers who lead and manage your teams with great skill, but I am also often surprised at the number of managers I meet who get so caught up in what Franklin Covey calls “the whirlwind” of daily activity (in their 4 Disciplines of Execution® practice), that they don’t maximize the results of their team – which is their primary responsibility. More on that in moment, but for now, let’s focus on a simple three-stage methodology to get better results from your sales team.

The Three Stages are:

Prework

Pipeline

Production

PREWORK

There are some things you need to know and have in place to make this work. In today’s sales environment, none of these should be a barrier, and many of you will already have cleared this hurdle.

Sales Process

Definitions are all over the board, but for this purpose, let’s define sales process simply as:

The stages that your rep and buyer move through, to reach a buying decision.

You should define your sales process stages from lead gen, through pursuit, to the sale, at a minimum. Without going overboard for the purpose of this post, I will at least offer that your sales process should be aligned with your customers’ buying process

Sales Methodology

This is another term which sometimes confuses people. Let’s define sales methodology simply as:

The things your reps do in each stage, to move the opportunity to the next stage.

For this method to work most effectively, you should document what your best reps do in each stage as the current best practices (or effective practices or top-producer practices, if you struggle with the “best practices” term, as some do).

CRM / Pipeline Tracking

You need to use a CRM or at a minimum, be tracking your pipeline or funnel, whatever you call it. I’ll call it pipeline.

Most large organizations have a sophisticated CRM; smaller organizations may need to implement a simple one. They come in all shapes, sizes, price ranges and levels of ease or complexity.

For this purpose, you need the ability to track your sales process stages and the conversion between stages. Convince your company to enable reporting on a few specific buckets of performers…

Top producer averages

Mid producer averages

Company averages

Sales team averages (by manager)

Your individual reps on your team

The first two take a little more work, but it’s completely possible if you can get some decisions made in your organization.

Notes:

Some rolling number (of months) usually works best, to produce the averages. This is very nuanced to the specific business, so I can’t offer more generally.

Avg deal size or total volume might be important in some companies, as well – again, nuances.

PIPELINE

With the Prework in place, it’s time to do some very specific pipeline analysis.

The Enabling Dashboard

This may or may not be the dashboard you want for daily use, but when you are looking for where to coach to improve production, this is one of my favorites:

You see why the Prework is important now. I made up these process stages which may or may not apply to your world. You need to customize, obviously, so don’t get hung up on that. The dashboard includes:

Across the top: the process stages

Down the left: averages for top producers, mid producers, your team of 5 reps, and then the actual results for your reps (just 2 in this example – and I left off the company averages for simplicity here)

The number of leads or opportunities being worked in each stage

Conversion ratios between the stages

The Analysis

If there is any magic involved, it happens here and in the resulting coaching.

I can’t go into great detail in one post here, but I’ve created an example that I hope will get the point across quickly. There are several big opportunities in this fabricated example, and I’ve seen every one of them in real life.

Look at Rep 2. Notice:

She’s working significantly few leads than the top (or anyone shown, whether by averages or compared to Rep 1).

Her first three conversion ratios rival the Top Producers!

Her ability to move from the Presentation to Close stages (close meaning “wins” here), is far lower than average.

What happens with this rep, if you can help her generate more leads and improve her last conversion stage? Significant lift and possibly President’s Club, that’s what. Extreme example? Maybe, but I have seen it and seen the rep explode their results with the right coaching.

Another quick example, using Rep 1 this time:

He has lift opportunity in multiple places, but at a quick glance, you can probably get the biggest return for coaching time in two areas, by helping guide the rep toward best practices in lead identification and converting Opportunities to Proposals. In fact, on your own team, Rep 2 can offer some mentoring and guidance, in return for help in improving Presentation to Close conversions from Rep 1. (Of course, you’d be involved, but good opportunity for team members to learn from and support each other.)

PRODUCTION

This doesn’t mean “production” in terms of sales production, but it will certainly lead to it. Now that you’ve done your prework and completed your pipeline analysis, this is where you put what you learned to the test, or “put in into production.” This is where you coach your reps and track results.

That’s it for the three-step Prework, Pipeline and Production content for today. The rest of this message is meant for the C-suite, other senior leaders, and company’s top sales leaders, whether CSO, EVP, SVP or VPs of sales.

There are many things that prevent your sales managers from doing the work above. Most of them can be tracked back to you. Once when I was consulting, to prove a point, I conducted a sales management time analysis for a client, who was upset that their sales managers weren’t getting better results and whose reps reported very little coaching during a 360-degree survey.

When we listed all the activities that sales managers were required or asked to do, and put reasonable time estimates next to them, it totaled 110 hours a week. While many managers were working 60-70 hours, and a few other even more while heading for burnout, none were doing it all.

Which tasks were most commonly completed?They were the tasks required or mandated by HQ, which got the managers or the VP chewed out, if uncompleted.

Which tasks were most often ignored?They were the data analyses and sales coaching – which no one asked about or followed up on.

I know people who are nodding their heads right now. You know who you are. 😉

The leaders in my story made the right decisions and a lot of changes. It wasn’t easy, but they automated, off-loaded, changed expectations, and morphed their culture. They were rewarded with better sales results.

The whirlwind of work is tough enough. If you want better results from your sales team, ask yourself…

Do I have the right sales reps and managers in place?

Do I allow my reps to spend as much time as possible selling?

Have I enabled my sales managers to spend the necessary time analyzing and coaching their teams to their best performance possible?