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Vegas Trade Shows Exhibiting Basics: Making Travel Plans

Most event marketers are defacto travel experts. According to Exhibitor Magazine’s 2018 travel survey, exhibit managers and event marketers book an average of 35 round-trip flights and 350 room nights every year. And, more often than not, they're headed to Vegas.

As one of the busiest trade show cities in the world, Vegas is nearly a second home to some of the industry's busiest marketing managers.

To help make their travel booking a bit easier, we wanted to share some local expertise on top travel tips to Sin City. So, grab a pen and paper. Here are six of our favorite ways to save time and money when traveling to Vegas.

1. Book Early

Start arranging your hotel and flight reservations 4-6 months in advance, when you’ll have the best combination of low prices and ample inventory.

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The Ultimate Guide To Planning A Branded Las Vegas Trade Show Experience

2. Consider Group Sizes

Vegas’ top restaurants fill up quickly, especially around big trade show dates. If you have a large group, make your reservations early to secure a spot at some of the city’s top dining spots.

3. Grab Last-Minute Tickets

When shows don’t sell out, entertainment venues often cut prices to fill the house at the last minute. Take advantage of day-of discounts on some of the best shows in Vegas with sites including:

4. Go Off-Strip

The Strip is the most popular place to grab food or catch a show, but that also means it’s the most crowded and the most expensive. Get off the Strip to find more affordable and more available options for dining and entertainment.

Not sure where to start? We love the old-school vibes of Downtown and the funky style of the up-and-coming Las Vegas Art District.

5. Save with Mid-Week Flights

The most common dates of travel are typically Friday through Monday, which means mid-week flights are often cheaper. Shoot for flights that arrive and depart Vegas between Tuesday and Thursday for the best deals.

Pro Tip: Consider downloading an app like Hopper, which tracks flights for you and notifies you when prices are at their cheapest.

6. Hone in on Happy Hour

Happy hour is alive and well in Vegas. Most bars and restaurants offer happy hour deals from late afternoon until early evening. It’s a great way to try some of the best food in Vegas without breaking the bank. One of our favorites is the happy hour at Buddy V’s Ristorante in the Venetian, where you can indulge on small plates of Lasagna Nachos or Meatball Sliders for just $5!

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