This is the eighth part in the series about the management of QC inspectors in China.

Different companies give different job descriptions to their inspectors. I don’t think there are “best practices” here, but this is an important topic and I want to cover it.

The primary role of a QC inspector

Inspectors should collect and report information. They should not take decisions, in order to reduce risks of bribery.

Similarly, they should not try to solve the problem with the factory. The goal here is to maintain a level of objectivity. It doesn’t mean they shouldn’t collect more information when they see a problem — for example doing a Pareto chart, observing what appears to be the point of cause, and gathering more data.

What I mean is, an inspector should let the factory work on determining root cause(s) and testing countermeasures. She should not get involved in any decision. This way, when the time comes to check again, the inspector doesn’t feel she has to make a point. In addition, she usually doesn’t know the processes as well as the factory employees, so making a mistake is easy.

In a previous post (QA vs. QC), I defined quality assurance and quality control as follows:

QA = all the activities that aim at ensuring a certain level of quality. It includes defining what the requirement are + setting up a proper management system + QC.

QC = only the activities that consist of checking whether conformity is achieved or not. In the context of an importer who needs to secure his product quality, QC means checking if the specs are respected in production, and it translates into 2 types of activities: on-site inspections (statistical quality control) & laboratory testing (only on a few samples taken out of bulk production).

Some buying offices have a QA team and a QC team. The QA team tries to make everything go smooth. The QC team keeps the factories and the QA team honest and effective by checking their work. I think it makes a lot of sense.

What other roles for your field quality staff?

I like the way Samsonite (and others) have setup their quality teams:

Quality control inspectors

Quality auditors

Quality engineers

Quality inspectors compare production to specifications. It is an entry-level job.

Quality auditors look at the quality systems. They point out any hole that might result in a quality problem not being noticed early enough. They also ensure the feedback loop is in place, so that issues result in fixes at the source in a timely manner.

Quality engineers look at production processes and the way they are laid out. They look into serious issues and help the manufacturer implement effective and lasting corrective actions (and quality auditors will follow up and check if they are still in place in the future). They also try to suggest improvements that will impact quality and productivity. And they often work on new product developments with the manufacturers.

The challenge of process knowledge

Most QC inspectors can read and write English. They went further than secondary school — many of them have a bachelor degree. They were often hired as an inspector as their first job. In other words, they have never worked on a factory floor, either as an operator or as an engineer.

As a consequence, the best quality engineers are often hired after a first experience in a factory, and they seldom speak English.

The need for specific forms and training

In most cases, you should NOT count solely on your staff’s experience. They should follow a process.

(But this old material has been used for the previous 5 years without a cracking problem. Nobody asks, “what changed? Why are cracks starting NOW after 5 years of running fine?”)

The reality is, the material was perfectly fine. It was just that it had not been dried correctly before use.

Instead, your engineers should approach problem solving in a structured manner, as described in this article about troubleshooting. A very common form is the corrective action plan. Here is a simplified example:

The two areas where Chinese engineers tend to do a poor job (and need substantial training) are:

Root cause analysis — they often remain at a superficial level.

Followup — finding what to do is great, but will it really be done consistently?

---

Come to the Smart China Sourcing Summit to learn sourcing best practices. Co-located with Global Sources 3,000-booth trade show in Hong Kong, April 17-19, 2016. Learn more at http://www.GlobalSources.com/summit

Renaud Anjoran has been managing his quality assurance agency (Sofeast Ltd) since 2006. In addition, a passion for improving the way people work has pushed him to launch a consultancy to improve factories and a web application to manage the purchasing process. He writes advice for importers on qualityinspection.org.