The request will be processed, and a confirmation will be emailed back to the requester.

Please review the confirmation. It lists the reservation number, start date of the reservation and the confirmation code. The confirmation code is needed when you pick up the vehicle, so please make note of it and bring it with you to Transportation Services.

Departments leasing vehicles assume responsibility for the care and security of each vehicle. Departments are responsible for cleaning the vehicle, changing flat tires, routinely checking fluid levels, and contacting our garage for maintenance. Departments are also responsible for resolving any parking and traffic citations drivers receive.

To lease a vehicle long-term, follow the reservation process steps listed above. When leasing long-term, please remember to report the vehicle’s mileage (call 303-735-7152) no later than the 20th of each month.

Affiliated Student Groups

Student organizations must submit an I.N. to lease a vehicle. The I.N. requires a $200 deposit per vehicle, must be signed and must include the "Total Cost Not to Exceed" stamp. To acquire an I.N., go through Student Organizations Finance Office (SOFO) located in UMC 231.

Some lease vehicles are considered Commercial Motor Vehicles, and operators are required to complete additional training and forms. Please contact 303-735-7152 for details.

Travel Out of State/Out of Country

If you are planning to travel out of state or out of country with a leased vehicle, please contact us as far in advance as possible. We perform an additional safety/maintenance service on all vehicles leaving Colorado, and extra time may be needed to complete this service.

Any department planning to take a vehicle out of the U.S. must familiarize itself with the requirements of the countries to be visited. The increased gasoline prices and extra wear and tear on the vehicles may result in higher rental rates. All receipts and a travel log must be kept and returned to Transportation Services (PTS).

Drivers are advised to allow extra time when picking up an out of state/country vehicle as they must perform a vehicle inspection and be briefed on additional procedures.

Upon request, TS will provide additional parts, fluids, and/or emergency equipment for trips going out of the U.S. or to remote areas.

Departments are charged from actual pick-up time and date to actual return time and date. If the vehicle is returned after the scheduled return time, a late fee will be charged.

Please contact the Parking and Transportation Services office for information regarding picking up and returning keys through the key valet system.

PTS can provide a chauffeur to drive any of the above vehicles for $34.41. Two hour minimum charge.

Additional Premium Service Fees

Reservations made less than 6 working hours prior to pick up time

$25

Cancellation less than 2 hours prior to pick up time and/or "no shows" (Cancellations due to weather are not charged)

$25

Cancellation less than 24 hours prior to pick up time for out of state travel (Cancellations due to weather are not charged)

1 day charge

Vehicles returned excessively dirty

$25 per hour or cost of professional detailing, if required

Vehicles not returned on time

$10 (plus additional rental charges and driver fees as needed)

Replacement of lost keys

$15 plus cost of remote or chip, if applicable for replacement of Buff Valey key ring

Express Toll

$8.30 from Boulder to DIA (request transponder)

Accidents/Damage to Rented Vehicle

An operator and/or department found to be at fault or negligent in case of an accident may be held responsible for claims or administrative fees, diminishment of value, towing, storage and/or impound fees, and costs incurred due to revenue loss by Parking & Transportation Services (PTS) in order for PTS to recover damages.

Student Organizations and Grant Accounts

Student organizations must obtain an IN from the Student Organization Finance Office (SOFO) located in the UMC. The IN must include a $200 deposit per vehicle, be signed, and stamped with "Total Cost Not to Exceed". Deliver the completed IN and Lease Reservation Form in person to Parking & Transportation Services.