08-03-2018When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world.Looking for a rewarding career Take a closer look at Deloitte & Touche Middle East. You'll understand why we are the only professional services firm to be named a Best Employer in the Middle East by Hewitt Associates in 2009.
In addition to our opportunities in audit, tax, consulting, and financial advisory, we offer a variety of careers in Internal Client Services (ICS) considered essential to the growth of the Firm. Whether in Human Resources, Finance or PR, a career in ICS with Deloitte & Touche ME will give you the opportunity to join a firm undergoing rapid expansion in a region of fast-paced growth. Your role won't just put your passion for creative solutions to the test, it will provide you with an environment to grow and build a career based on excellence.
Here's one specific opportunity to experience working for ICS.
As an secretary/administrativeassistant you will be the first point of contact for Deloitte & Touche, and be able to confidently and positively communicate with staff, clients and suppliers at all levels. Additionally, you will provide general administrative and clerical support, including:
Handling and distributing incoming and outgoing post
Keeping up to date records of extensions of Deloitte employees, clients contact numbers
Making travel arrangements including booking flights, hotels and car hire
Assisting the team with basic administration and tasks including typing, photocopying, faxing and other clerical tasks
Maintaining use of facilities schedules, including conference rooms
Ensuring any office related issues encountered through your role are communicated to the management team
Responding to straightforward correspondence through email, written, telephone communication
Assisting with other admin duties as required2018-03-08 13:59:55

08-03-2018The successful candidate should have at least 3 years experience in a similar role. You should have advanced MS Office skills, be energetic, enthusiastic, polite and reflect the image of the company. Only candidates already based in Qatar will be considered for this position.2018-03-08 11:57:20

08-03-2018Provide administrative and reception duties in support of FLAR
Accountabilities Man the reception, able to speak English, operate the phone system.
Complete PC tasks as required, use of excel, word and oracle
Support admin department in general.2018-03-08 11:21:04

07-03-2018Job Purpose: To provide secretarial and administrative support to the Organization Head and maintain relevant records and documents. Scope: Perform all secretarial and administrative duties related to the Organization Heads office, including, but not limited to, registering and distributing incoming and outgoing mail, drafting and typing correspondences, filing documents and correspondences, receiving and making telephone calls, arranging meetings and preparing the Organization Heads Agenda. Duties and Responsibilities:
- Draft letter, reports and official correspondences; and ensure the same is filed appropriately and perform other administrative tasks to ensure the administrative functions of the respective Organization run smoothly and efficiently.
- Prepare and forward memoranda to concerned personnel in various SATORPs Organizations and act as focal point of contact should they require assistance, information or documentation.
- Schedule business appointments for and on behalf of the Organization Head, arrange business meetings and coordinate and remind the Organization Head with the appointment location, date and timing.
- Coordinate the administration for arranging bookings and travel tickets for the Organization Head.
- Record minutes of internal meetings conducted by the Organization Head and circulate the same to all concerned personnel in the Organization, if needed.
- Answer phone calls on behalf of the Organization Head, provide information, take and relay messages, direct calls to appropriate personnel in the respective Organization, if needed, place outgoing calls on behalf of the Organization Head as necessary.
- Greet and receive visitors of the Organization Head, inform the Organization Head to ensure that required attention and hospitality are provided to the visitors.
- Ensure the Organization Heads incoming and outgoing mails are handled promptly and efficiently.
- Provide and handle general office support and duties, such as typing, editing, filing, faxing, photocopying, printing scanning, transcribing and emailing.
- Promote a professional image of the Organization Heads office at all times.
- Perform other duties as assigned by the Organization Head. Expected Results:
The general secretarial and administrative duties of the Organization Heads office are handled promptly, systematically and effectively.Requirements- Two (2) years Diploma in secretary, Business Administration or equivalent.
- Two (2) years of experience office secretary and management.2018-03-07 15:49:13

07-03-2018Provides administrative support and assistance to Managers, Paralegal and secretary (Legal/Contracts/Risk Management team).
Assists in retrieval and transmission of files, records, data and documents for urgent work processing needs.
Follows up on and completes day to day office matters, issues, requests.
Assists with Document Control - monitoring, recording and filing of documents under department\'s custody.
Assists with setting up, filling and updating Bid / Tender and Bid backup document files.
Assists with invoice records - checking, processing, recording, filing.
Assists with IT requests - follow ups and filing.
Assists in travel arrangements, logistics and travel visas for department team as and when necessary.
Assumes any other job responsibilities and tasks as assigned by the department or company as and when necessary.2018-03-07 15:42:51

07-03-2018KAUST (King Abdullah University of Science and Technology)
Competitive Tax-free Salary KAUST is an international graduate-level, merit-based research university dedicated to advancing science and technology through innovative and collaborative research and addressing challenges of regional and global significance. Based near Jeddah, Saudi Arabia, KAUST has attracted top-notch faculty and staff from all over the world, especially from countries such as USA, Germany, China, the UK, Australia, Japan, and Italy. This high diversity is also reflected by the student body, with more than 60 nations represented on campus. We are currently looking for an administrativeassistant to provide administration and coordination support within a busy and varied role. Key responsibilities will include:
- Acting as the first point of contact for visitors and callers to the office; greeting and assisting scheduled and impromptu visitors
- Answering and screening telephone calls and responding/forwarding messages, as appropriate
- Handling routine and confidential correspondence
- Maintaining reference files, keeping filing system up to date
- Handling routine revisions to guidelines and procedures manual
- Preparing and maintaining statistical reports, data analyses and financial summaries using financial planning programs
- Managing and arranging travel itineraries, ticket reservations and purchases, and travel advances as required
- Operating a variety of office equipment: personal computers, copiers, scanners, fax machines and etc., as required
- Managing, sorting, logging, and distributing incoming and outgoing mail as required
- Performing other related duties as assigned Located on the beautiful Red Sea coast of Saudi Arabia, KAUST sets exceptional standards in offices and recreational facilities, and boasts a truly multicultural environment which can be enjoyed by all.Life on the Campus provides ample opportunities and time to keep work and life in harmony - from vacations and holidays to an inviting campus community on the shores of the Red Sea, with all the seaside amenities and recreation facilities of a fine resort. Requirements- A strong work ethic and ability to adhere to University work hours, policies, and standard business etiquette
- Ability to work with diverse populations and foster a cooperative work environment
- Expertise and Technical Knowledge: Excellent working knowledge of Microsoft Office suite and related software (Word, Excel, PowerPoint, Adobe Acrobat PDF files, and etc.) - Excellent English verbal and written communication skills are essential
- The ability to exercise discretion when handling confidential material
- A minimum of a High School diploma; Bachelor degree or equivalent desirable
- This position is for "SAUDI NATIONALS" Only2018-03-07 11:45:33

Dubai
,
United Arab Emirates
United Arab Emirates United Arab Emirates
Not Mentioned
United Arab Emirates

01-03-2018Perform administrative and office support activities.
Order processing, order entry, customer records, sales support
Maintain records of sales and compare them with targets to help sales managers and representatives monitor the team's progress.
Prepare and edit documents, correspondence and reports using various software applications.
Process and deliver mail, invoices and receipts.
Work as a help desk operator.
Co-ordinate with sales staff schedule.
Follow-up with clients.
Coordination with accounts, stores and General manager for execution of tasks.
Maintain manual and computerized filing systems.
Co-ordinate with Tender processing
Photocopy documents and send faxes.
Other administrative works assigned by the department head2018-03-01 18:09:37

Dubai
,
United Arab Emirates
United Arab Emirates United Arab Emirates
Not Mentioned
United Arab Emirates

01-03-2018To maintain efficient office systems, policies, and procedures in coordination with the Administration Manager.
To constantly check filing / tracing system and give advice for improvement.
To do purchasing and requisition of required supplies and materials and maintain accurate records to back up all purchases and requisitions.
To be responsible for related duties and special projects as assigned by management.
To assist in the planning and preparation of meetings, conferences and conference telephone calls.
To handle routine correspondences for related managers.
To Prepare communication outlined by the Top management officials in oral or written directions
To arrange business itineraries and coordinate top management's travel requirements.
Also responsible for secretarial functions such as arranging meetings and other job as instructed by management.2018-03-01 14:12:11

01-03-2018Role :Performs clerical / administrative duties to assist in the activities of an assigned area, function or sub-function.
Receive, distributes in-coming and out-going mails & monitors the safe and accurate delivery.
Collects, Organizes related information, as directed and present to his direct Supervisor.
Operates office machines ,and equipment to support work, photo, copies and scans documents as directed
Assists to draft, types, proof-reads, memos, reports and letters in accordance with supervisor direction, and approved procedure.
Cooperates and coordinates with bears in other areas to accomplish required assignment, as necessary.
Assists to request office stationary, services and good in -office keeping
Acts as areas secretary, during leave/absent of the secretary, and as directed
Assists to maintain, records, database, in safe and confidential manner and present whenever requested.
Coordinates with concerned department to fallow-up work as directed.
Carries-out similar or related duties as directed and required.
Requirements :Secondary School ( 12 years )
At least 4 years in similar job, in an Engineering, contracting and computerized environment.
Good PC skills, written, spoken Arabic & English languages.
Valid Qatari driving is an advantage2018-03-01 14:02:22

Dubai
,
United Arab Emirates
United Arab Emirates United Arab Emirates
Not Mentioned
United Arab Emirates

01-03-2018Urgently Hiring secretary Cum administrativeassistant for a Fashion Retail Company in Dubai .Job Responsibility:Handle Admin assistant responsibilities from HR & Admin Dept and assist CEO in his daily task as a secretary.Requirements/Qualification:Must be a graduate (Bachelor Degree).Must be fluent in English, sound knowledge and experience of MS Office (Outlook, Excel, MS Word). Must be good in drafting emails and letters.Ticketing experience would be an added advantage.Must have 2-3 years of similar experience preferably in UAE.Must be available in UAE and preferable be able to join within 2 weeks.To get the immediate response and preference, interested candidates may send CVs directly to [email protected]2018-03-01 12:55:23

Dubai
,
United Arab Emirates
United Arab Emirates United Arab Emirates
Not Mentioned
United Arab Emirates

01-03-2018You will be responsible to provide an excellent and consistent level of administrative support to your customers. The administrativeassistant is responsible to provide strong and efficient administrative support2018-03-01 12:02:14

01-03-2018University Qualifications: Diploma or Bachelor or University degree holderNature and length of previous experience: 2+ years of hands on administrative support experienceSpecialist knowledge: Proficiency in MS Word, MS Excel and MS Outlook a mustKnowledge of operating standard office equipmentLegal/Law firm experience preferredSoft Skills and Personality traits: Excellent communication skills written and verbalAbility to prioritize projects and strong problem solving skillsGood research skills and attention to detailAbility to juggle multiple projects with superb accuracyStrong administrative skillsExceptional customer service skills, over the phone and in person, with our customers and internal departmentsStrong sense of urgency and problem solving skillsGender Preference: AnyNationality Preference: Preferably Saudi and open for other nationalityLanguage Fluency: Fluent in English and ArabicCurrent Location: Saudi Arabia- Jeddah2018-03-01 11:57:02

01-03-2018Responsible for maintaining the executives schedule and coordonate some of its events, such as conferences, meeting and conferences calls. Clerical duties include preparation of corresponence, presentations, invoices, mailing lists and other documents as requested. Responsable for maintaining files, photocopying and mailing. Make travel arrangements for executives. Attend meeting in order to record minutes. Open, sort, and distribute incoming correspondence, including faxes and emails.2018-03-01 11:53:59

01-03-2018In accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments. Job Responsibilities
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the project
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. - Distributes reports as directed by immediate supervisor.
- Reviews time reports to verify accuracy of hours worked and time charges. - Follows up to ensure timely processing of corrections.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor.
- Plan, organize, and implement systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.
- Participate in coordinating the flow of documents between project team and other project stakeholders.
- Participate and be involved in the electronic document management system.
- Log and file all the incoming correspondence. - Log and file all outgoing correspondence.
- Assist in preparing the status reports of the incoming and outgoing documents on weekly and monthly basis. - Log and file all the submittals and approval of the shop drawings, material, method statements, authorities approvals, etc. - Answers telephone, taking and relaying messages.
- Performs other responsibilities associated with this position as may be appropriate.Requirements- High school diploma (or equivalent).
- 4-8 years of relevant work experience.
- Dubai-UAE experience is preferred. Skills/Competencies
- Good written and oral communications skills and knowledge of keyboard skills and a working knowledge of MS Windows and MS Office Software Package is required.2018-03-01 10:15:21