You can create a signature to use with your email messages. When you create a signature, you can specify whether you want to automatically add it to your messages or manually add it to messages while you are writing them.

You can also create a letterhead to use when sending an email message. You import images to the letterhead to create headers and footers, add a logo, add a background, etc. When you create a letterhead, you can specify whether you want the letterhead to load automatically when you send a message, and you can set the width of the message text not to exceed the width of the top and/or bottom images.

To Create Your Signature in Web-Based Email

In the Signature field, enter your signature text as you would like it to display in messages.

Note: The Signature field does not support HTML, you can only enter plain text.

Click OK.

Note: To change the font or color of your signature text, when you compose your email message, select the text that you want to modify in the compose window, and then, using the formatting bar at the top of the body section, apply any changes as you would to any other text in your email message.

Going on vacation or out of the office for a few days? Keep your customers, contacts and colleagues informed by setting up an automatic reply to everyone who emails you.

The Web-Based Email Auto Responder feature is an efficient way to let people know you're unavailable and specify when you'll be able to respond to their email. In addition, the auto-reply function lets you send only one response to each address during the specified time period.

To Use Auto Reply in Web-Based Email

Click the Auto-Reply tab, select Enable Auto Reply, and then complete the following:

Reply From — Select Default or Custom, and enter the email address you want to display in the field.

Start Time — Select Start Now or Start On, and then select the time you'll be away.

End Time — Select No End Time or End On, and then select the time you will be returning.

Reply Frequency — Select Once per email message to send an auto response to every email you receive, or select Once per email address to send only one auto response to each email address, regardless of how many emails they send you.