Frequently Asked Questions

Q1. When did HCL Technologies have its Initial Public Offer (IPO)? Ans. HCL Technologies made an initial public offering in December 1999 and trading in the stock commenced on 11th January, 2000.

Q2. What is the ISIN Code of the Company?Ans. INE860A01027

Q3. What is the Corporate Identification Number of the CompanyAns. L74140DL1991PLC046369

Q4. What is the Registered Address of the Company?Ans.
HCL Technologies Limited
806, Siddharth
96, Nehru Place
New Delhi-110019
India

Q5. In which stock exchange the shares of HCL Technologies are listed and traded?
Ans. The equity shares of HCL Technologies are listed and traded on The National Stock Exchange of India Ltd. (“NSE’) and Bombay Stock Exchange Ltd. (“BSE”)

Stock Exchange Codes

NSE

HCLTECH

BSE

532281

Q6. Whom should I contact relating to avail various services (transfer or transmission of shares, change of address or bank details, updation of NECS, NEFT details, etc.) in respect of shares held by me in the Company?Ans. Please send formal requests duly signed by the registered shareholders to the following:

The transfer/ transmission of shares, Change of address or bank details or updation of NECS details etc. in respect of shares held in electronic form is effected through your depository participant with whom you are maintaining your demat account.

Further, general correspondence or queries regarding non- receipt of dividends etc. may be addressed to the Company’s registrar or directly to the Company.

Q7. How do I transfer shares of the Company?Ans.

In case of shares held in physical form, you would need to submit the original share certificates, PAN card of the transferee along with the duly completed and stamped share transfer form ‘SH-4’ to our Registrar and Shares Transfer agent. The current rate of stamp duty to be paid on transfer of shares is 25 paise per hundred Rupees or part thereof, of the value of shares. For this purpose, the value of shares may be ascertained on the basis of the rate of the share on the stock Exchange on the date of execution of the transfer deed or the sum agreed, whichever is higher.
In case, Power of Attorney holder signs on behalf of the transfer, he should quote PoA registration number as registered with our RTA on the transfer deed or else, the transfer should request the transfer, before approaching for transfer, to have the PoA register with the RTA.

In case, Power of Attorney holder signs on behalf of the transfer, he should quote PoA registration number as registered with our RTA on the transfer deed or else, the transfer should request the transfer, before approaching for transfer, to have the PoA register with the RTA.

In case of shares held in electronic form, you are requested to approach your Depository participant (‘DP’) with whom you are maintain your demat account for transfer of shares.

Q8. What is the procedure for Transmission of shares?Ans.

Physical shares
In case of joint holding or where a Nominee is registered, the surviving shareholders are required to submit a request letter supported by the duly Notarized copy of the death certificate and original share certificates to the Company or its RTA.

In case there exists no joint holder or nominee, the legal heirs are required to submit the following documents to the Company or its RTA.

Formal request letter

Duly notarized death certificate.

Duly notarized copy of the Probate of the Will /Succession certificate issued by the Court.

Original Share certificates.

Self attested copies of the PAN cards of the legal heirs

Dematerialized shares
In case, the shares are held in electronic form, in a demat account, you are requested to approach the Depository Participant with whom you are maintaining your demat account.

Q9. What is the procedure for Transposition of shares?Ans. In order to change the order of names on the physical share certificates, the registered shareholder should make an application to the Company or its RTA along with the original share certificates.

Q10. What is the procedure for Dematerialization of shares?Ans. For converting the shares held in physical form to electronic form (i.e. Dematerialize), you would require to open a demat account with any one of the Depository Participant (‘DP’) and surrender the original share certificates to them along with the duly completed Dematerialization Request form (‘DRF’). Your DP will send this request to our RTA. Our RTA will verify the documents and if found in order, the dematerialization request will be confirmed and the shares, in turn, will be credited to your demat account.

Kindly note that the names of the shareholders in the Demat account should be in order with the shares held in physical form.

Q11. How do I exchange my old shares of Face value of Rs.4/- each with Rs.2/- each.Ans.In order to exchange the old shares of face value of Rs.4/- each with new shares of face value of Rs.2/- each, you would need to submit a formal request duly signed by the registered shareholders along with the original share certificates of face value of Rs.4/- each to the Company or its RTA.

Physical shares
In case, you are holding shares in physical form, a formal request duly signed by the registered shareholders stating the new/ updated details should be sent to the Company or its RTA.

Dematerialized shares
In case, you are holding shares in electronic form in a demat account, the above such request should be sent to your Depository Participant with whom you are maintaining your demat account.

Q13. How do I get the dividends directly to my Bank account electronically through NECS or NEFT ?Ans.

Physical shares
In case, you are holding shares in physical form, a formal request duly signed by the registered shareholders along with a copy of the cancelled cheque along with details of Account no., Bank Name, Address, MICR code, IFSC code of your bank should be sent to the Company or its RTA.

Dematerialized shares
In case, you are holding shares in electronic form in a demat account, the above such request should be sent to your Depository Participant with whom you are maintaining your demat account.

Q14. How do I get the duplicate share certificate in lieu of lost one?Ans. In order to get the duplicate share certificate in lieu of the lost share certificate, you would need to submit the following documents to the Company or its RTA.

Copy of FIR reporting loss of share certificate, duly attested by a Notary public or in original (original shall be returned after verification).

An Indemnity Bond duly executed on a non-judicial stamp paper of Rs.100/- and duly signed and notarized by 1st class magistrate or Notary public.

An affidavit duly executed on a non-judicial stamp paper of Rs.20/- duly signed and notarized by 1st class magistrate or notary public.

Q15. How do I get the duplicate dividend warrant in lieu of the lost dividend warrant?Ans.In order to get the duplicate dividend warrant which has been lost, you would need to send a formal request letter along with an indemnity bond to the Company or its RTA. The Company on receipt of the request shall verify the paid-unpaid status from its banker, and in case the same is unpaid, the duplicate warrant shall be issued to the shareholder. Kindly note that the duplicate warrant can be issued only after expiry of the validity period of the lost warrant, in the meantime, you can submit a request to the Company for marking stop payment on the said warrant.

Q16. When and where were the last three AGMs held?

Year

Date

Venue

Time

Special Resolution

Annual General Meetings

2010-2011

22- Oct-2012

FICCI Auditorium,

Federation House, Tansen Marg,

New Delhi- 110001

11.00 A.M

Appointment of Mr. Vineet Nayar as Joint Managing Director and terms of his appointment

-

2012-2013

27-Dec 2013

FICCI Auditorium,

Federation House, Tansen Marg,

New Delhi- 110001

11.00 A.M

Approval for payment of Commission to Non-Executive Directors

2013-2014

04-Dec 2014

FICCI Auditorium,
Federation House, Tansen Marg,
New Delhi- 110001

11.00 A.M

Approval for payment of Commission to Non-Executive Directors

Continuation of Mr. Shiv Nadar as Managing Director of the Company beyond the age of 70 years

Q17. Whether the Company has designated any e-mail ID of the grievance redressal division/ compliance officer exclusively for the purpose of registering complaints by the investors?Ans. Ans. Yes. The designated E-mail ID for investor grievances is investors@hcl.com.

Q18. What is the dividend history of the Company and the dates on which the unclaimed amount shall be transferred to Investor Education and Protection Fund ('IEPF')?Ans. The details of its past dividends and their respective record date/ book close dates and the dates on which the unclaimed dividend amount shall be transferred to IEPF is as under: