Pay all relevant bills and reimburse those who spend money on behalf of the JCRS

Maintain an “Emergency Fund” to be kept in the Porters’ Lodge

Be a signatory on JCR accounts

Produce an annual budget

Insure JCR equipment and arrange cover for other liabilities

Convene the committee to distribute funds from the JCR Club and Society Fund in Michaelmas of each year.

The Communication Officer shall

Be responsible for communication between the JCRC and the JCRS

Write at least two editions of Lavatory Laureate per term

Maintain and distribute news through the JCR e-mail list, forum and notice boards

Work with the Vice-President to publicise JCRS, CUSU and NUS activities.

Display society and event posters in the JCR.

The Development & Education Officer shall

Be responsible for furthering the educational well-being of JCRS members

Support members of the JCRS with concerns of an academic nature and will make available information regarding exam appeals, changing tripos, exam stress and other academic matters

Liaise with the Senior Tutor regarding educational matters

Liaise with the CUSU Education Officer and publicise current CUSU campaigns of an academic nature

Attend CUSU Education Officers’ meetings

Help to co-ordinate and publicise campaigns related to Higher Education and funding

Attend the College Library Committee.

Attend alumni events both in and out of College (e.g. the annual London alumni event), or nominate other students to attend in their place

Attend the annual 1882 Legacy Society dinner in College and help to select other student representatives to attend

Be willing to meet with important alumni visiting College to give a view of student life (this only happens very occasionally, around twice a year)

Advise on a speaker (selected from the alumni database) for the undergraduate parents’ lunch

Alert the Development & Alumni Relations Office to important matters arising within the student body of interest to alumni

Attend a termly meeting

Be responsible for circulating information to the student-body about the University Challenge try-outs, as well as coordinating the written test and the live quiz event with the JCR and MCR President

Liaise with the Careers Fellow

The Female Welfare Officer shall

Be responsible for furthering the welfare of JCRS members, with particular responsibility for the welfare and health of women

Provide welfare support and information to JCRS members only to the degree that you feel comfortable and equipped to give, including the provisions of contraceptives, free pregnancy tests, cheap personal attack alarms and information about professional support available

Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires

Work closely at all times with the Male Welfare and LGBT+ & Gender Equalities Officer

Sit on the College Disciplinary and Harassment Committee

Liaise with the Education Officer to organise events relating to exam stress and educational campaigns

Liaise with the Accommodation & Amenities Officer to ensure that student welfare is taken into account during the allocation of rooms

Liaise with the CUSU Welfare & Graduates

Be responsible for representing the welfare concerns of mature members of the JCRS and those with children, by raising awareness of their needs and ensuring that they are not excluded from the life of the College.

Convene a JCR Welfare Committee where necessary.

The Male Welfare Officer shall

Be responsible for furthering the welfare of JCRS members, with particular responsibility for the health and welfare of men

Raise awareness of men’s health issues and the importance of sexual health in particular

Provide welfare support and information to JCRS members only to the degree that you feel comfortable and equipped to give, including the provisions of contraceptives, free pregnancy tests, cheap personal attack alarms and information about professional support available

Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires

Work closely at all times with the Female Welfare and LGBT+ & Gender Equalities Officer

Sit on the College Disciplinary and Harassment Committee

Liaise with the Education Officer to organise events relating to exam stress

Liaise with the Accommodation & Amenities Officer to ensure that student welfare is taken into account during the allocation of rooms

Liaise with the CUSU Welfare & Graduates Officer

Be responsible for representing the welfare concerns of mature members of the JCRS and those with children, by raising awareness of their needs and ensuring that they are not excluded from the life of the College

Convene a JCR Welfare Committee where necessary.

The Access Officer* shall

Be responsible for promoting fair and equal access to Selwyn College for applicants regardless of socio-economic background, gender, race, nationality, creed, disability or sexual orientation

Encourage greater access to groups under-represented within the membership of the JCRS of the day

Be responsible for spearheading new and existing Access initiatives and ensuring that Selwyn is interfacing appropriately and productively with CUSU Access and Target Campaigns

Co-ordinate the publication of material for potential applicants and student participation in Open Days

Handle enquiries from potential applicants about applying to Cambridge

Be responsible for coordinating Selwyn participation in the CUSU shadowing scheme

Liaise with Schools Liaison Officers and Admission Tutors

The Accommodation & Services Officer shall

Be responsible for all issues pertaining to student accommodation and amenities

Organise the room ballot, implementing relevant changes and updating current information about the undergraduate stock

Liaise closely with the Fellow for Rooms and the Welfare Officers to ensure that student welfare and financial concerns are taken into account

Be responsible for raising JCRS concerns about College amenities such as Hall, the Bar, the Laundries and the JCR Common Room

Receive feedback from members of the JCRS regarding food, accommodation, rents and other college amenities and charges

Attend the College Accommodation, Stewards, Gardens committees and the Health & Safety Working Group.

Be responsible for developing new and existing services for the benefit of JCRS members and the financial security of the JCRS

Maintain JCR vending machines and shall liaise with the contractors

Ensure that contractual agreements are upheld, but shall not be empowered to enter into any contracts in accordance with Article I of the Constitution

Manage JCR games and the TV room

Administer the JCR newspaper supply

Reimburse members of the JCRS for losses incurred in JCR vending machines

Coordinate and act as main contact for the JCR online stash shop.

The Entertainments Officer* shall

Be responsible for organising entertainments for members of the JCRS in College

Liaise closely with the CUSU Ents Officer and promote current CUSU Ents

Liaise with other College Ents Officers

Work with the First Year Officer to organise Freshers’ Week

Be responsible to the safety and loan of JCR Ents equipment

Aid the running of private bops where possible

Liaise with the Dean, the Head Porter, the Catering Manager and the Domestic Manager when organising Ents.

Be responsible for organising JCR dinners, including seeking all the relevant permissions, liaising with Catering about the menu and decorations, and consulting the Dean about disciplinary matters

The Computing Officer shall

Be responsible for co-ordinating I.T. provision with College and maintaining the JCR website

Highlight services and training offered by the Computing Service

Liaise with the Computer Office

Update the JCR website and ensure that it displays only relevant and truthful information for use by the JCRS and wider public

Develop the JCR website for whatever purposes the JCRS sees fit

Work with the Communication Officer to further communication to JCRS members using I.T.

Attend meetings of the Computer Committee

Be responsible for uploading the weekly minutes from JCR Committee meetings onto the website

The Green & Ethics Officer shall

Be responsible for furthering the awareness of environmental issues among members of the JCRS and for ensuring that the JCRS conducts its business in an environmentally conscious and ethical fashion

Organise new schemes and consolidate existing schemes for conserving the environment

Ensure that recycling facilities are easily available to JCRS members

Seek to ensure that College behaves in a socially responsible fashion and adheres to its ethical investment policies

Convene the Green Committee, comprising Junior and Senior members, once a term

Liaise with the CUSU Green Officer and Green Campaign, as well as other socially conscious groups in Cambridge.

Represent the views of religious societies on the JCR committee.

The Gender Equality Officer shall

Self-define as a gender other than man

Represent the general views and concerns of all members of Selwyn College’s student body on any issues related to gender identity and gender equality to the whole JCR, College and CUSU Women’s Campaign

Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires

Work to promote and increase awareness and knowledge of issues connected to gender identity and gender equality, and disseminate information on such issues, within Selwyn

Strive to ensure full equality for and unconditional acceptance of all Selwyn students regardless of their gender identity, and that no member of the student body is discriminated against in any way because of their gender identity

Advise the JCR on issues relating to gender identity and gender equality

Work closely with the CUSU Women’s Campaign and promote their campaigns and events within Selwyn, and attend CUSU Women’s Forum whenever possible

Organise and publicise events – open to and welcoming all members of Selwyn – on topics related to gender identity and Gender Equality (working with the LGBT+ Officer)

Attend welfare training and have information on welfare support, and liaise with all other JCR Welfare Officers, on welfare support provision, e.g. for mental, emotional, and sexual health

Maintain a confidential Facebook page for all students who self-define as women, providing a safe space and organizing social events. Also provide a space for those who identify as non-binary, or otherwise neither man or woman.

Ensure that in JCR/wider Selwyn discussions and events a gender binary is not enforced (ie. that references are not made to only being men or women)

Collaborate closely with other equality officers to ensure stronger integration of different gender identities within all areas, such as transgender issues with the LGBT officer

Organise awareness raising events and talks on gender issues as well as activities for the general enjoyment and education of students on gender issues to encourage a stronger gender equality culture among students

Support the JCR within the organisation of Open days with a view to promoting gender equality among applicants

Collaborate with the Fresher’s Representatives to improve the response to and prevention of sexual harassment, gender discrimination and gender based violence to which Freshers are particularly vulnerable

Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected Gender Equality Officer at the beginning of their term of office.

Be President of the College Feminism Society (FemSoc).

The Freshers’ Representative* shall

Represent First Year undergraduates on the JCRC and ensure that they are kept fully informed about JCRS procedures, events and business with which they may not yet familiar

Work closely with the Entertainments Officer in organising Freshers’ Week

Liaise with College Sports and Societies representatives for Freshers’ Week

Liaise closely with the Welfare Officers to produce a welcome pack for students who have yet to matriculate

Organise the JCRS Parenting scheme as they deem fit

Be responsible for putting together a sub-committee of students to organise Freshers Week

Be responsible for organising the annual ‘Family Formal’ in Michaelmas Term

Be responsible for organising the annual ‘Marriage Formal’ in Lent Term

The International Officer shall

Represent the needs and concerns of International Students and act as a point of reference

Liaise with CUSU International and attend meetings of the CUSU International Student Council

Provide information to assist international students applying to Cambridge (with regards to interview provisions etc and applications procedures)

Provide and promote support services for international freshers when they first arrive

Provide academic and welfare support to current international students in consultation with the Welfare Officers and Education Officer

Organise and promote social events open to both international and home students

Promote diversity and cultural understanding

Liaise with, and promote the activities of, international societies and groups within the university

Be responsible for liaising with College about international storage

The Clubs & Societies Officer shall

Maintain a record of all clubs and societies active in college, detailing levels of funding, numbers of members and relevant individuals associated with such clubs and societies (Presidents, Captains, Treasurers etc.)

Work with members of clubs and societies to advertise their existence on a regular basis, in order to increase participation

Make this information available to all members of college, and assist in the setting up of new societies/revival of old ones when required

Promote the existence of funding and bursaries available for clubs, societies and their members in college

Be responsible for the maintenance of the gym and the equipment within it

Provide optional inductions to the gym for any member of college who requests one.

The Ethnic Minorities Officer shall

Be open to self defining Black and Minority Ethnic (BME) individuals only

Provide welfare services for BME students by maintaining a confidential email list. The officer shall not disclose the members of this list.

Maintain contact with BME individuals when they first arrive and for the duration of their time at Selwyn College in order to adequately represent their views to the JCR committee

Undertake specific outreach activities which target BME candidates with the aim of creating an image of Cambridge as accessible to all

At times work closely with the Access Officer to organise/ promote school visits

Attend and be attentive to events run by the University wide BME campaign, with an aim to raise awareness, encourage participation and engagement in college

Work to promote and increase awareness and knowledge of issues connected to race, ethnicity and equality through the organisation of events in college. Disseminate information on such issues within Selwyn

Represent the general views of Selwyn College in their liaison with BME officers at different colleges and the BME Campaign

Aim to communicate the needs of BME students to the JCR President

Maintain a Facebook group/page for BME students with information about events relating to race

Update the race and cultural diversity pages on the JCR website

Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected Ethnic Minorities Officer.

The Disabilities Officer shall

Be responsible for the handling of matters specifically concerning those members of the JCR who are mentally, physically or otherwise disabled

Be responsible for furthering the welfare of JCR members, with particular responsibility for those who self-identify as having a disability

Ensure that the college complies fully with the UK Equality Act 2010

Attend JCR meetings and represent the interests of disabled members of the college

Attend relevant CUSU training and committee meetings

Liaise closely with the Welfare Officers to ensure that no member of the JCR is discriminated against due to any disability they may have

Be obliged to listen and respond impartially on all matters

Consider all information received by them in the course of their role as strictly confidential

Carry out a disability access/provisions audit within college

The LGBT+ Officer

Represent the general views and concerns of all members of Selwyn College’s student body on any issues related to sexuality to the whole JCR, College and CUSU LGBT Campaign

Provide confidential and impartial information, welfare support, and advice to all members of the College on issues connected to sexuality, gender identity and equality, including sexual health and sexual orientation, to help ensure their well-being, and where necessary provide advice and support in taking things forward to higher authorities within College and the University

Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires

Work to promote and increase awareness and knowledge of issues connected to sexuality and sexual identity and disseminate information on such issues, within Selwyn

Strive to ensure full equality for and unconditional acceptance of all Selwyn students regardless of their sexuality, and that no member of the student body is discriminated against in any way because of their sexuality

Advise the JCR on issues relating to sexuality

Work closely with the CUSU LGBT Campaign and promote their campaigns and events within Selwyn, and attend CUSU LGBT Open Meetings when possible

Organise and publicise events – open to and welcoming all members of Selwyn – on topics related to sexuality, and organise and publicise social events for LGBT+ identifying members of Selwyn

Attend welfare training and have information on welfare support, and liaise with all other JCR Welfare Officers, on welfare support provision, e.g. for mental, emotional, and sexual health

Liaise with the JCR Freshers’ Representative(s) and Entertainments Officer(s) to provide events for LGBT+ students in Freshers’ Week

Maintain a confidential e-mail list for all students interested in issues pertaining to sexuality and gender identity. The Officer shall not disclose the identity of any member of the list

Maintain the SeLGBT+ Facebook group, and update the sexuality and gender identity pages on the JCR website

Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected LGBT+ Officer at the beginning of their term of office.

Positions marked with a * may be held by either one or two individuals, if elected as such by the JCRs.