Is there a fee associated with canceling a reservation after a certain date?

No, if your event is canceled a minimum of three days (72 hours) prior to the start of your event.

Yes, if you do not cancel your event. Non-cancellation of space can result in loss or damage of equipment so a fee will be invoiced to your group.

Can we schedule an event beyond normal building hours on campus?

Yes, but additional fees may apply. Please contact Campus Reservations for more information about scheduling space outside of normal building hours.

Facilities

Can we decorate prior to our event?

Yes, but you will need to make sure that you have clearly discussed what type of decorations and how they are to be displayed with the Campus Reservations staff when you are scheduling your event.

Nothing can be taped or pinned to any structural walls.

There are portable divider walls which you can request to use for decorations or poster hanging.

How can I see if North Hall Auditorium or Abbott Concert Hall is available to use on a specific date?

Please see the On-line room scheduling system and click on 'Browse for Space' and use the 'Filter' tab to select 'KFA' for Abbott and 'NH' for North Hall Auditorium.

What do I need to do in order to reserve the bonfire pits on campus?

To reserve the Amphitheater or University Center bonfire pits, use our online process.

There is a form on Falcon Sync to reserve the Lydecker Living and Learning Center bonfire pit.

Please contact us to reserve any other outdoor spaces.

Services

What is the best way for me to get an estimate of the fees that will be charged for my event?

Your confirmation will have some pricing information included. If you need additional equipment or setup, contact Campus Reservations to request the additional needs. Campus Reservations may require a meeting with your group in which the Production Services staff can outline specific fees. An updated confirmation with the equipment and the approximate labor cost will be sent after the meeting.

Can I have food at our event?

Recognized student organizations (only) will be allowed to provide pre-packaged and/or prepared and delivered food (no homemade items) and non-alcoholic beverages in connection with authorized meetings and events held in the University Center as long as the total value does not exceed $100.

If the total value exceeds $100, the Recognized Student Organization is required to cater the event through the food service contractor via catering@uwrf.edu.

Any group/department other than a Recognized Student Organization is required to cater events through the food service contractor via catering@uwrf.edu.

Brown bag lunch meetings/programs are permitted as long as the brown bag lunches are consumed by the individual bringing the lunch.

You can host catered events by contacting catering@uwrf.edu or calling (715)425-3273.

You can have "pot luck" type events in buildings other than the University Center on campus but please make sure you clean up after yourself.

Can we have alcohol at the event?

An alcohol request form needs to be filled out a minimum of 30 days before the event. There are also special limitations on the amount of alcohol that can be served. Please contact catering@uwrf.edu for more information.

Presentation

What if I am bringing a Mac laptop to use for a presentation in University Center?

This will work just fine in the meeting rooms but you must bring your own dongle cable (DVI to VGA adapter) for connecting to the technology podium in the meeting rooms.

If I'm giving a presentation in University Center, how can I get my files there?

There are a few ways that you can bring the files:

FalconFile

e-mail

Put the file on portable media (thumb drive or CD)

I'm showing a movie, what license rights do I need to provide?

Anyone wishing to exhibit a motion picture on campus must provide documentation as to where the license was obtained. For more detailed information, visit the movie rights page.