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About this Release

CSv2 version 020440 must be used to code all cases diagnosed on or after January 1, 2012. Once version 020440 is implemented in a registry, it should be used to code all newly abstracted cases diagnosed from 2004 forward. (2004 was the first year for which Collaborative Stage was collected.) Therefore, the item CS Version Input Original [NAACCR item number 2935] must be 020440 or greater for cases diagnosed in 2012 or abstracted using version 020440. Once version 020440 is implemented in a registry, and existing CS data have been converted according to specifications provided, all cases with CS data coded in prior versions should have all output stage fields re-derived using the algorithm of the new version 020440. Therefore, all cases with CS data will be expected to have CS Version Derived [NAACCR item number 2936] of 020440 after implementation and conversion.

Software

Collaborative Stage Data Collection System version 020404 was authorized to correct typographical errors, to resolve problems afecting stage output, and to address other issues as time permitted. The code changes in v02.04 are much smaller in number and review requirements are fewer than were the changes for v.02.03.

The last two digits of the version number are 40 because lower numbers have been designated to mark cases undergoing conversion to version 020404. Instructions for applying the version numbers are provided in the conversion documentation and Implementation Guide portions of the release materials.

Collaborative Stage Data Collection System version 020404 was authorized to correct typographical errors, to resolve problems afecting stage output, and to address other issues as time permitted. The code changes in v02.04 are much smaller in number and review requirements are fewer than were the changes for v.02.03.

The contents of the zip file include the following in separate folders:

Release Notes for v02.04

CS Manuals, Parts I and Part II PDF Version

CS Manuals, Parts I and Part II HTML Help

Collaborative Stage Tables

Collaborative Stage Library (DLL)

Implementation Information

General Information and Testing Files

Release Announcement for V02.04

Implementation

If you have not yet implemented CS version 02.00.01 (released in January 2010), 02.01.00 (released in February 2010), 02.02.00 (released in April 2010), or 020302 (released December 2010) you must do so before implementing this new release. All conversion specifications and implementation instructions published for the initial version 2 releases must be followed prior to conversion to v020440. An Implementation Guide has been provided which documents the steps required to implement v02.04:

CDC has provided Northcon12 and a DLL that will perform the conversions and derivations from CS version 02.0x to CS version 02.04.

Conversion

A data conversion will be required to implement v02.04.The set of conversion documents listed below, along with the Implementation Guide above, provides the information required for the conversion of cases from version 02.03 to version 02.04. Please note that all case data must be converted to v02.03 before applying these conversion specifications to v02.04.

Program to Convert from Collaborative Stage Version 02.03 to 02.04

CDC provides a conversion program and function library to convert data from NAACCR 12.1 to NAACCR 12.2. The conversion of Collaborative Stage (CS) data field-by-field from version 02.03.xx to 02.04.xx is embedded in the program. The program, Northcon122.exe, uses a new Windows Dynamic Link Library function library (DLL), nconv122.dll, to do its work. Instructions for using the DLL and a sample program are included in the setup package. Download from the CDC-NPCR Web page

Additional Support Files

CS Defaults v. 020440 Dated 2011-12-05

An Excel spreadsheet which provides the default values for the CSv0204 data fields for Death Certificate Only (DCO) cases originally coded under CS v02.04.40. The spreadsheet is organized by schema and is for cases which have a behavior code of 3. Instructions are included.

CSv2 Valid Invalid & Obsolete Code Tables v. 02.04.40 2011-12-05

Valid, Invalid, and Obsolete Codes Tables: Excel Spreadsheets are provided which show schema-specific valid and invalid values for each field for CS version 02.04.40. An Excel spreadsheet is also included which contains the obsolete codes for version 02.04.40. Please note that the obsolete spreadsheet has a table for each obsolete code type and one of all obsolete codes combined. These three spreadsheets are not mutually exclusive since the obsolete codes are also contained in the valid code list.

NAACCRv12 Valid Invalid v. 02.04.40 2011-12-05

Test Cases for the Algorithm: Vendors have expressed an interest in obtaining test records which have a known behavior when the CS algorithm is run on them. Two sets of random test cases, one for valid CS codes (valid.NAACCRv12.in.v020440.txt) and one set with one and only one CS invalid code (invalid.NAACCRv12.in.v020440.txt) in each record were generated from the XML files. These input files (.in.) are in NAACCR v12 format (LRECL = 3339) and only contain the CS input fields and other fields necessary for the DLL to successfully run. On the input file, the record is un-staged, i.e., all derived CS fields are blank. These files can be used as input to the corresponding version of the CS algorithm (v020440). The output files (.out.) contain the staging results generated by the CSv2 algorithm. When staging the Valid “in” file, no errors should be generated by the algorithm. When staging the Invalid “in” file, one specific error message should be generated per data record. Please note that each record of the invalid “out” file contains the first 200 characters of the error message generated by the CSv2 algorithm. The error message has been written to column 1236 (Reserved 05).​