As per SB Rule 14/2015 and its Addendum, the Post Offices are required to
generate and print scheme wise consolidation reports of transactions for their
record and copy to SBCO. They can view the system generated LOT for account
verification without any printout. Similarly SBCO should check the vouchers with
reference to the system generated LOT. Whenever a discrepancy is noticed they
may take printout of the LOT for reporting purpose.

During the course of visit to different CBS Post Offices, CPMG, Odisha Circle
has noticed that CBS offices are taking print out of LOTs for office record and
copy to Head Post Offices. Also SBCOs are taking print out of LOTs for their
voucher checking and office record. Taking unnecessary printout of LOT ends up
with huge expenditure, in shape of cost of paper which can be avoided. CPMG has
taken a serious view of this unnecessary expenditure and instructed all
concerned to follow the rules strictly.

You are therefore requested to give this communication wide circulation across
the CBS offices and make your staff aware of economic use of office
stationeries.

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