Companies are going after global talent now and that means hiring remote workers. However, managing a remote team requires a framework that needs to allow for all team members across different time zones to collaborate effectively.

A simple solution to this problem is to use a project management system that helps capture all your ideas in one place. By delegating tasks to individuals, you can track their efficiency. All communication regarding a task should be done on that tasks card.

Trello allows us to manage all our tasks in one place. By prioritizing each task and designating a reasonable time to the task we’re able to manage our effectiveness.

We have decided to kill email and have instead resorted to using only our project management system for all internal communication. We haven’t regretted it so far.

We also use time-tracking software to better understand where most of our time is being spent on. Screenshots allow us to provide proof of work and many times has even helped us recover data.

This is the first thing you have to accept if you want to help someone, such as your executive or team member, get and stay organized, is chances are the person you’re trying to help doesn’t have the same style preferences as you do. But if you’re willing to learn a person’s preferences, and not foist your own on him or her, you can help this person develop systems to stay organized by following these tips. [Read more…]

3 Tips for Organizing Your Executive & Team Members

You can’t make others work the way you work.

This is the first thing you have to accept if you want to help someone, such as your executive or team member, get and stay organized.

Chances are the person you’re trying to help doesn’t have the same style preferences as you do. But if you’re willing to learn a person’s preferences, and not foist your own on him or her, you can help this person develop systems to stay organized by following these tips. [Read more…]

Question: “We’re getting concerned where I work that the overwhelming amount of documents and data that we generate every day aren’t being safely stored and tracked. We have no one person whose job it is to make sure that important files, customer records, financial statements, logbooks, correspondence, social media content, even security tapes and cellphone records are properly handled and archived—it’s way too much for HR when every employee is churning out so much stuff on their own. Does anyone out there actually have a system in place to get a handle on all of this, or are most companies like us, just letting everything stack up in cabinets and fill up the computer network and hoping nothing vital gets lost along the way?” — Geena, Delivery Services Coordinator[Read more…]