Time Off

Holidays (Staff and Administrators)

The university observes 12 holidays each year for which eligible employees receive pay. Please see the Holiday Schedule for specific dates and Policy 3.9.1 in the Policy and Procedure Manual for further details.

Eligibility

Employees in other benefits classifications are not eligible to receive holiday pay. Please see Policy 3.11.1 Employee Benefits Classifications for a complete list of benefits classifications.

Other Details

No employee will receive holiday pay for a holiday which is preceded or followed by an unauthorized absence or a suspension for disciplinary action.

Employees on leaves of absence (industrial or non-industrial) will not receive holiday pay, unless on an approved paid leave of absence. Terminating employees must work the day following a holiday in order to receive holiday pay. The last day on pay status cannot be a holiday.

Sick Leave

Faculty Sick Leave:

Faculty will receive five (5) days (or the equivalent of 40 hours) of accrued paid sick leave at the start of each fiscal year, commencing on July 11, 2016 (or the employee’s date of hire, if later).Faculty do not accrue specific amounts of paid sick leave beyond these
five days, but may receive additional paid sick leave for short absences due to illness or disability for less than 5 work days. Faculty off work due to illness or disability for more than 5 work days should contact their department and/or Human Resources to request amedical leave of absence. Accrued but unused sick leave carries over from one Fiscal year to the next, to a maximum accrual of 80 hours.

Staff Sick Leave:

Sick leave is provided to eligible staff employees and may be used for absences due to illness, disability, or necessary medical appointments for themselves or their family members. Please see the Policy and Procedure Manual Section 3.9.3 for more details.

Accrual

Regular and Temporary Full-Time Staff Employees accrue paid sick leave at the rate of .046 hours per hour paid, up to 80 paid hours per pay period (which equates to approximately 12 days per year). Grandfathered Employees who are part-time staff employees accrue a pro rata share of paid sick leave, based on the accrual rate applicable to full-time staff employees. The maximum sick leave accrual is 960 hours. Paid sick leave may not be used before it is accrued.

Full-time (40 hours per week)

Full-time (37.5 hours per week)

Per Year

12 days (96 hrs)

12 days (90 hrs)

Per Month

8.0 hours

7.5 hours

Bi-Weekly

3.6923 hours

3.4615 hours

Per Week

1.8462 hours

1.7308 hours

Per Day

0.3692 hours

0.3462 hours

Maximum Accrual

120 days (960 hrs)

120 days (900 hrs)

All staff and student employees, other than Regular and Temporary Full-Time Staff Employees and Grandfathered Employees, accrue paid sick leave at the rate of one (1) hour for every thirty (30) hours worked, beginning at the commencement of employment or July 11, 2016, whichever is later. The maximum sick leave accrual is 80 hours. The maximum amount of paid sick leave that may be used in a year (based on date of hire) is 40 hours. Paid sick leave may not be used before it is accrued. Unused sick leave will not
be paid to the employee upon termination of employment.

Sick leave does not accrue during an unpaid leave of absence. Employees off work due to illness or disability for more than 5 work days should contact their department and/or Human Resources to request a medical leave of absence.

Administrator Sick Leave:

Regular and Temporary Full-Time and Part-Time Administrators will receive five (5) days (or the equivalent of 40 hours) of accrued paid sick leave at the start of each fiscal year, commencing on July 11, 2016 (or the employee’s date of hire, if later). Regular and Temporary Full-Time and Part-Time Administrators do not accrue specific amounts of paid sick leave beyond these five (5) days, but may receive additional paid sick leave for short-term absences under this policy. The use of sick leave under this policy may not be excessive. Accrued but unused sick leave carries over from one fiscal year to the next, to a maximum accrual of 80 hours.

Employees off work due to illness or disability for more than 5 work days should contact their department and/or Human Resources to request a medical leave of absence.

Vacation

Regular Full-Time Employees, Temporary Full-Time Employees, and Grandfathered Employees are eligible to receive paid vacations. Employees who are in other benefit classifications are not eligible to receive paid vacations.

Faculty Vacation:

Faculty of the university do not earn paid vacation time.

Staff Vacation:

The university provides paid vacation time for eligible staff employees (as defined in Policy 3.11.1 Employee Benefits Classifications). Staff employees earn paid vacation time at a rate determined by the length of service to the University. Paid vacation does not accrue during an unpaid leave of absence. Accrued vacation earned but unused will be paid to the employee upon termination of employment. Please see the Policy and Procedure Manual Section 3.9.2 for more details.

Accrual

Full time employees earn paid vacation time as follows:

Full-Time (40 hrs/wk)

0 through 3 Years

4 through 10 Years

11+ Years

Per Year

10 days (80 hrs)

15 days (120 hrs)

20 days (160 hrs)

Per Month

6.6667 hours

10 hours

13.3333 hours

Bi-Weekly

3.0769 hours

4.6154 hours

6.1538 hours

Per Week

1.5385 hours

2.3077 hours

3.0769 hours

Per Day

0.3077 hours

0.4615 hours

0.6154 hours

Maximum Accrual

30 Days (240 hrs)

30 Days (240 hrs)

30 Days (240 hrs)

Full-Time (37.5 hrs/wk)

0 through 3 Years

4 through 10 Years

11+ Years

Per Year

10 days (75 hrs)

15 days (112.5 hrs)

20 days (150 hrs)

Per Month

6.25 hours

9.375 hours

12.5 hours

Bi-Weekly

2.8846 hours

4.3269 hours

5.7692 hours

Per Week

1.4423 hours

2.1635 hours

2.8846 hours

Per Day

0.2885 hours

0.4327 hours

0.5769 hours

Maximum Accrual

30 Days (225 hrs)

30 Days (225 hrs)

30 Days (225 hrs)

Administrator Vacation:

The university provides paid vacation time for eligible administrative employees (Full-Time and Grandfathered administrators).

Accrual

Full-time administrators accrue paid vacation at the rate of 2 days per month. Grandfathered Employees who are part-time administrators accrue paid vacation on a pro rata basis. Vacation may accrue and accumulate to a maximum of 30 days. No more vacation will accrue until the accrued amount drops below 30 days. Accrued vacation earned but unused will be paid to the employee upon termination of employment.

Administrators are responsible for accurately reporting their use of paid vacation to their supervisors at or near the end of each fiscal year or otherwise upon request. Please see the Policy and Procedure Manual Section 3.9.2 for more details.