Special Payments

The Special Payment Request Form (SPRF) is only to be used for those items listed below and only in the event a purchase order is not accepted or has been encumbered.
This form is not to be used to circumvent the purchasing policies. Reimbursements to students should be submitted on a Travel & Expense Reimbursement Form. Requests
related to an award for a student submit the SPRF to Regina Beatty, AP Manager.The form should be used for the following items:

Annuities/Royalties

Benefits (Employee/Death)

Petty Cash Book Allowance

Membership/Subscriptions

Entrance Fees

Program Refunds/Expenses

Insurance Expenses

Temporary Employee Agencies

Postage/Mail Expenses

Taxes, Licenses and Permits

Payroll Department Use

Legal Expenses

Rent/Utilities/Leases

College Fairs/Recruitment Expenses

Library Expenses

Charitable Donations

All other items should be encumbered through purchase orders.

A completed Special Payment form contains:

Supplier Name

Supplier Invoice Number

Invoice Date

Product Description

Line item invoice total

Attachments (Documentation)

Accounting Information

The Accounts Payable Department is located in Tead House on the Briarcliff Campus.
Primary email: accountspayable@pace.edu Primary extention: 22862