5
March 2006 Timing of Draws Funds are intended to be available when needed Draws should matched timing of allowable program expenditures Funds can be drawn as needed: Example – Payroll to cover salaries and allocable payroll taxes based on time charged to the Federally- funded program

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March 2006 Ease of Access Brings Responsibility Document each draw to show compliance with Federal regulations Be Careful Draw additional funds to overcome shortfalls elsewhere in the organization And Most Importantly

8
Obtaining Funds: A Mouse-Click Away Utilize Department of Health and Human Services Payment Management System to draw funds Web-based access for CNCS grantees to draw funds and submit cash reporting Calculate draw amount based on expenditures that have not yet been funded or are needed immediately following the draw, before requesting funds

9
March 2006 No cost to recipients Enhanced inquiry feature –Account balance –Payment history –Grant transaction history Warehouse feature up to 30 days Hours: 8:00 a.m. to 7:30 p.m. Next work day access to funds Benefiting from: Smartlink

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Monitoring Expenditure of Funds Report expenditure of the funds drawn each quarter on Form 272 Track expenditures during the life of a project on Form 272 Reflect total expenditures upon closeout Support data in Form 272 within Grantees accounting system

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March 2006 Update the cumulative total for each document Updating Total Dollars

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March 2006 Optional: Identify document as it appears in your accounting system Continuing with PSC 272-A

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March 2006 Use the PSC 272-G to review inactive grants  Click on the Grant Number if you need to change the Disbursement amount Reviewing for Inactive Grants

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March 2006 To add grants to the report that are not on the PSC 272-A or PSC 272-G (Click Here) Enter the grant info on the lines provided Adding Grants

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March 2006 After updating all grants Click on  Click on Refresh/Update Screen Return to Form 272 Completing This Process

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March 2006 Line 4 equals net disbursements from the PSC 272-A  Enter Cash on Hand End of Period on Line 5  G and G1 account can report excess interest income on Line 7  Scroll down and click on Click Here to Certify this Electronic 272 Entering Net Disbursements

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March 2006 Read the warning and check your numbers Scroll down and fill in the Certified By and Prepared By Click on Upload this Electronic 272 Read Important Information

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March 2006 Utilizing the Financial Status Report Utilizing the Financial Status Report (FSR) Form 269 File on a semi-annual basis Report total program costs, including match Reconcile expenditures on this form with quarterly reports to HHS on Form 272 Reports unliquidated obligations

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March 2006 Reporting FSR Using eGrants Utilizing eGrants: Go to www.cncs.gov Click on eGrants in the center of the web page Utilize eGrants FSR to report on multi-year awards through their life Have accounting support available for total federal funds expended and total match