Description

THIS IS A RE-ISSUE OF RFP-92-2019. FOR INFORMATION IN REFERENCE TO START DATE OF THE CONTRACT REFER TO SECTION CONTRACT TERM.
OPTIONAL PRE-PROPOSAL CONFERENCE:
There may be an optional pre-proposal conference/site walkthrough for this sourcing event at the Justice Center; 1120 SW Third Avenue; Portland, OR 97204, if there is interest. If you would like to participate in a pre-proposal conference/walkthrough, notify the County through the Q/A Board no later than March 5th, at 4:00PM.
Since this is a secured building suppliers will need to have a background check conducted prior to the walkthrough of the facility.
Attendance is: Optional
Suppliers must be pre-qualified in the classes of work identified below:
Low voltage electrical
Electrical wiring
Suppliers will follow the instructions in the project manual for submission deadlines in reference to being prequalified for this project.
SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION
PURPOSE AND OVERVIEW
The Multnomah County Department of County Assets, Facilities and Property Management is seeking Proposals from experienced firms to complete the Justice Center (JC) Detention Electronics Security Electronics Remodel Project (referred throughout as Project) in Portland, Oregon as described in the Project Manual and Drawings (Project Manual is attached. Drawings are available through ARC https://order.e-arc.com/arcEOC/PWELL_Main.asp?mem=45
Click on Public Planroom, and scroll to this projectâs listing.) The Project will replace electronic systems that monitor door and elevator control, inmate movement, surveillance, communications and emergency alarms (referred throughout as detention electronics) throughout the building. The new systems must have a warranty period of at least 24 months.
After installation of the new systems, contractor will provide training to Multnomah County staff on the use of the new systems, and provide maintenance and servicing of the systems during the warranty period.
Completion of the detention electronics work will improve the operations and safety of the prisoner handling, monitoring and surveillance systems.
INTRODUCTION AND PROGRAM HISTORY
The Justice Center Detention Electronics integrated systems consisting of discrete component door control systems designed and manufactured by Electronic Services approximately 15 to 20 years ago, CCTV switcher systems and door intercom amplifiers. Hard panels (individual switches) control all the functions of the Detention Electronics systems. The facilities also use Zenatel master intercom system for internal communications.
Maintenance costs are rising and time between failures is falling due to the age of the systems. Often, exact replacement parts are not able to be located, as they have been discontinued or the replacement model is not âplug and playâ with the original equipment. This adds significant time to repairs as re-engineering time is needed by County staff to reintegrate the device into the existing systems.
The Detention Electronics systems have reached the end of their serviceable lives. Many components are no longer available or no longer supported by the manufacturers.
GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS
The mission of the Department of Community Justice, which operates the Justice Center, is to enhance community safety and reduce criminal activity by holding people accountable in a fair and just manner, assisting them to develop skills necessary for success, and effectively using public resources.
The Department of Community Justice is invested in continuing to develop, implement, and provide efficient and effective services that are customer focused, culturally competent, attentive to victimâs needs, and based on best practices to reduce recidivism and improve outcomes.
It is the Countyâs goal that the selected Proposer possess strong experience in:
Detention electronics projects
Development of value engineering
Management of construction schedule and costs
Achievement of maximum MWESB participation
Development and execution of sustainable building practices
The County has adopted the following values in this project:
On-schedule completion and cost savings
Sustainability and energy efficiency
MWESB participation
TARGET POPULATION SERVED
Multnomah County citizens.
GEOGRAPHIC BORDERS/LIMITATIONS & SERVICE AREAS
The location of this Project is the Justice Center, located at 1120 SW 3rd Avenue in Portland, Oregon 97204.
FUNDING
The Department of County Assets, Facilities and Property Management Division has budgeted approximately $2.7 million for the project. It is 100% local funding.
IDENTIFICATION OF CONTRACTORS
The contractor who will perform the detention electronics work must be identified in the proposal. If a different firm will act as project manager, that firm must also be identified. If the detention electronics contractor and the project manager are separate business entities, they may propose as joint ventures, partners or under a contractor/subcontractor relationship. If proposing as joint ventures or partners, a copy of a fully executed agreement between the parties must be submitted with the proposal.
SCOPE OF SERVICES
Scope of services is per the attached Project Manual and Drawings.
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may,at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the Countyâs best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.
CONTRACT AWARD
Through this RFP process, the County is seeking to award one contract. Award, as determined by the County, will be made to the responsible Proposer whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this RFP.
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.
CONTRACT TERM
The Contract term will be based on the start date of the contract with the highest scoring proposer. The start of the project and term will start as soon as possible. Refer to Contract Negotiations section of this RFP in the event the County and the highest scoring proposer does not agree to the terms of the contract.
COMPENSATION AND METHOD OF PAYMENT
Compensation will be based on a not-to-exceed price. Payment will be made per milestones negotiated at the time of contract negotiation.
INSURANCE REQUIREMENTS
Exhibit 2 of the Sample Contract reflects the minimum insurance required of a Contractor to provide this service. Additional insurance coverage may be required depending on the key features of service delivery chosen by the Contractor. Final insurance requirements will be subject to negotiation between, and mutual agreement of, the parties prior to contract execution.
MINIMUM REQUIREMENTS
At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.
The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline.
Proposer Representations and Certifications
The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Pre-requisite page of the Sourcing Event.
At the time of contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract.
1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).
2. Proposers must submit verification that all insurance requirements are met.
3. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event)

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About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

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Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.