Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Council of the Borough of Bournemouth
BH2 6DY
UNITED KINGDOM
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: The Council of the Borough of Bournemouth
BH2 6DY
UNITED KINGDOM
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lamp Column Banner Advertising.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services

NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bournemouth Borough Council is seeking a Service Provider to manage its concession of lamp column banner advertising sites across the town.
There are currently 212 lamp columns that are available for banner advertising. The Council reserves the right to amend the number of columns available for advertising during the length of the contract.
The Council however is looking to expand on the number of lamp posts available for advertising subject to receiving the required planning permission and Council approval of sites. There is no guarantee that further sites will be identified during the length of the contract. Where further sites are identified, it is expected that the service provider will manage lamp column banner advertising on these sites.
Bournemouth is a vibrant and cosmopolitan town located on the South Coast. The resident population of 186 000 is swelled significantly by healthy year round visitor numbers of more than 6 000 000 per annum and a large student population from 2 universities and the extensive number of language schools in the town.
In 2013 it was estimated there were 5 820 000 day visitors and 1 060 000 overnight visitors to Bournemouth.
The Service Provider will actively pursue advertisers for the sites and return an agreed proportion of total revenue sales to the Council. The Service Provider will be required to operate an open book partnership with the Council. The Council will require a share of all revenues received by the supplier in connection with the operation of the banner concession; for the avoidance of doubt this includes all revenues deriving from both the sale of space and production. The Service Provider will also be responsible for all costs associated with the production, installation, maintenance and removal of the banners and infrastructure out of their share of the total revenue.

For further information on the opportunity, please access the tender documents from the Council’s eTendering site which can be found atwww.supplyingthesouthwest.org.uk

II.1.6)Common procurement vocabulary (CPV)

79340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Bournemouth Borough Council is seeking a Service Provider to manage its concession of lamp column banner advertising sites across the town.
There are currently 212 lamp columns that are available for banner advertising. The Council reserves the right to amend the number of columns available for advertising during the length of the contract. However the Council is looking to expand these sites it is expected that the Service Provider will manage lamp column banner advertising on these sites.
The contract period will be for 3 years with an option to extend annually for a further 2 years. Therefore, if all extensions were taken, the full length of the contract would be for 5 years. The intended start date of the contract is 1.3.2016.
The estimated total revenue for the current lamp posts identified for advertising is between 60 000 GBP and 250 000 GBP per annum.
The Council can not confirm the exact amount of total revenue during each year of the contract as it is dependent on the suppliers ability to maximise the revenue.
The full contract value over the length of the contract has been estimated at up to 1 250 000 GBP. The Council anticipates this to be the maximum value and this value has therefore been set on the OJEU Contract Notice.
Tenderers should note that the Council does not guarantee any volume or value of work to the service provider and the values provided within the tender documents are purely indicative, estimated and dependent on the volume of total revenue the supplier is able to achieve on the lamp post columns.
Estimated value excluding VAT:
Range: between 300 000 and 1 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The length of the contract is for 3 years with the option to extend annually for a further 2 years. Therefore, if all extensions were taken, the full length of the contract would be for 5 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require guarantees and performance bonds or bank guarantees to secure any advance payment/warranty or maintenance as felt appropriate.

Payments will be made in accordance with the standard terms of payment detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Council. The Council shall require the group to form a legal entity or to undertake joint and several liability before entering into a contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further detail on the requirements, evaluation criteria and conditions for the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further detail on the requirements, evaluation criteria and conditions for the contract.

Minimum level(s) of standards possibly required: Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further detail on the requirements, evaluation criteria and conditions for the contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further detail on the requirements, evaluation criteria and conditions for the contract.

Minimum level(s) of standards possibly required:

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further detail on the requirements, evaluation criteria and conditions for the contract.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1

Objective criteria for choosing the limited number of candidates: Please express an interest in the opportunity throughwww.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further detail on the requirements, evaluation criteria and conditions for the contract.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A3BF-HC47S5

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.1.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.1.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: All tenders are electronically sealed and electronically opened by the Council’s Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36-60 Months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no