Advancement Coordinator (Appendix D/Temporary Assignment from April 15 2013 to April 15, 2015)

Reporting to both, to the Executive Director, Marketing and Advancement, and to the Senior Manager, Projects, the incumbent works in collaboration with all Marketing and Advancement staff to ensure the department’s mandate is delivered to a standard expected by the College community. The Advancement Coordinator is responsible for providing administrative support to the Executive Director, and Associate Directors, and Development Officers. This includes coordinating and attending donor meetings, providing advice and assistance to staff and performing key database duties related to all Marketing and Advancement activities. The incumbent is also responsible for maintaining donor files, summarizing meetings, taking minutes and managing the schedule of the Executive Director and Associate Directors.

Responsibilities

• Updates donor records in Raisers Edge database. • Researches and updates new and existing donor records. • Manages daily schedule and meeting logistics for the Executive Director and Associate Directors.• Creates thank you and acknowledgement letters for donations received while maintaining strict confidentiality of donors and other stakeholders. • Scans and files confidential documents.• Drafts confidential documents and agreements on behalf of Executive Director, Marketing and Advancement, including the revision of donor agreements, circulating to signatories and answering inquiries about the contents of the agreements. • Responds to internal and external inquiries. • Creates documents in Raisers Edge and drafts thank you letters from the Executive Director, VP Strategy and College Affairs and the President, as needed.• Attends meetings with Executive Director and Associate Directors, takes minutes and documents next steps in the donor moves management process. • Maintains office supply inventory, sources and seeks vendors to reorder.

Qualifications

• A 2-year diploma in Marketing and Communications, Fundraising Management, Office Administration or equivalent.• A minimum of 2 years work experience in a non-profit, fundraising or post-secondary environment.• Knowledgeable about best fundraising practices, the Ontario college system, fundraising databases and associated data entry practices. • Has a comprehensive understanding of the interrelationship between the marketing and advancement functions in an institution and is able to analyze situations and proactively provide advice to staff to help further the mission of the department. • Experience in general office administration; database and data entry and correspondence/writing are required.• Excellent minute taking and transcription skills are required along with accurate word processing and research skills.• Effective communications skills (written and oral) are mandatory.• Proficiency in the use of the following software: Word, Excel, PowerPoint, Access, Email, Raisers Edge, and the Internet.• Must have strong time management skills, an exceptional level of accuracy, thoroughness and attention to detail, excellent problem solving skills, executive calendar maintenance, data gathering, data analysis, and scheduling.• Must be highly organized, have the ability to work independently, organize workflow, prioritize and complete tasks and sound judgement in resolving day-to-day matters under pressure and within time deadlines.• Excellent interpersonal and communication skills (both written and oral) are essential as well as the ability to interact effectively within the College’s diverse student and staff population and members of the general public.

Hourly Wage Rate

Payband F: Start rate $24.91, Maximum rate $28.88

Weekly Hours of Work

35 hours (overtime as required). Monday to Friday: 9:00 AM to 5:00 PM

Required Date

April 15, 2013

Posting Date

April 22, 2013 External

Closing Date

April 26, 2013

To Apply

Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format.

Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.

Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.

We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.