MDGP 2013 R2 Feature of the Day: OLE Notes Migration Utility

The Inside Microsoft Dynamics GP blog started a series of Microsoft Dynamics GP 2013 R2 Feature of the day posts the other day. As they did with the Microsoft Dynamics GP 2013 Feature of the Day posts they are doing them as short posts containing a PowerPoint slide show. I am translating these from the PowerPoints into posts; you can find my series index here.

The thirty-third Feature of the Day covered is OLE Notes Migration Utility. The ability to attach documents to record level notes has been available in Microsoft Dynamics GP for a long time. The record notes were always stored as OLE attachments until now; in Microsoft Dynamics GP, the OLE Notes have been replaced with the Document Attachment functionality which stores the notes directly in the Microsoft SQL Server Database.

To facilitate this, a Migration Utility, which runs as a separate application, can be obtained from PartnerSource/CustomerSource. The utility will allow existing users to migrate the files that have already been attached to Notes using the existing OLE functionality into the new Document Attach functionality:

I’ve never liked the OLE Attachment available in record level notes; if one client had a different path defined in the ini file and the user opened and saved a window the attachments then they would get corrupted. Using Document Attachment functionality removes this risk of data corruption and provides functionality which is much more robust.