Ceremonial Requests

The City of Richardson Mayor and City Council welcome the opportunity to recognize our residents, special events and programs, businesses, corporate partners, and employees on those exceptional occasions which make Richardson a community we are all proud to call home.

Guidelines

All ceremonial requests are subject to final approval by the Mayor and/or City Council. The City of Richardson and the Office of the Mayor reserve the right to:

edit all ceremonial requests to reflect the City’s vision, mission, and goals; and

decline any ceremonial request without further details.

All ceremonial requests should have a specific local connection with the City of Richardson unless the request involves a special significance to the City, region, or state, as determined by the Mayor.

All requests should be made through the City's online form. Phone, email, and written requests will be directed to the appropriate form in order to obtain complete and detailed information to fulfill the request.

In order to accommodate preparation and scheduling, all requests should be made as far in advance as possible, with a minimum of 10 business days prior to the occasion for the ceremonial item.

Types of Ceremonial Requests

Proclamations – A proclamation is a formal declaration by the Mayor of a day/week/month in honor of a special event. Proclamations will not be issued for business groundbreaking, ribbon-cutting, or grand-opening events. Whenever possible, a sample proclamation or wording should be provided. One formal presentation copy will be provided at no charge. Additional presentation copies will be made available for a fee of $5.00. Proclamations should be picked up in the City Secretary’s Office at 411 W. Arapaho Road, Richardson, Texas unless other arrangements have been made. If you would like the proclamation presented by the Mayor or Council at a Council Meeting or an event, please indicate this with your request.

Certificates – A certificate is a formal document that extends special recognition. A certificate may be issued for a person or organization for an accomplishment or contribution to show appreciation. Certificates may also be issued for a request when a proclamation or other recognition is not appropriate for the occasion. One formal copy will be issued for each
individual or organization to be recognized per request. If you would like the certificate presented by the Mayor or Council at a Council Meeting or an event, please indicate this with your request.

Letters – A letter of welcome, greeting, or congratulations will be issued for programs,
conferences, conventions, seminars, or other significant events when a proclamation is not appropriate. Whenever possible, a sample letter or wording should be provided. One formal copy will be issued per request. Letters are not eligible for formal presentation.

Appearances/Addresses – Appearances and/or addresses by the Mayor or Council must be scheduled through the Executive Assistant to the Mayor and Council and coordinated with the Director of Communications.