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New Registration

Maximum length of contract
Users and Cooperation Associates 3 years - Visiting Scientists 1 year
A Short term contract is a single stay of maximum 3 months, not renewable

The registration procedures are subject to the CERN Staff Rules and Regulations and the agreements between CERN and the Swiss and French authorities.

Please note the registration procedure:

The person in charge (for users, Team Leader, Group Leader of the institute and for COAS and VISC the Department Head or an authorized person on his/her behalf) has to initiate the online registration via the Pre-Registration Tool PRT (you can now obtain computer access rights). We highly recommend to submit a PRT.
As a person in charge please consult the HowTo documentation and the video tutorial

The following documents are mandatory for the pre-registration and need to be attached to the online registration form:

The Home Institution Declaration - HID (Valid for a period of 6 months following the date of signature)English - French Please only use the links of the latest versions above.

Copies of children's birth certificates**
** An Official translation into English, German, French, Italian or Spanish is required. You can contact your national embassy/consulate or the Official translation service of Geneva.

The original signature from the Team Leader/Department Head is required for the Registration form and the Contract Modification and Extention Form.

In exceptional cases, the Users's Office can accept a digital signature (electronic copy) if the document is sent to the User and to users.office@cern.ch by the signature holder via email or fax. In this case, the User must bring a copy of this email when registering at the User's Office.

The original signature from the reponsible is required for the Home Institution Declaration Form.

In exceptional cases, the Users's Office can accept a digital signature (electronic copy) if the document is attached to the electronic contract extension and includes a valid signature certificate or similar evidence. The email address of the signatory must be included in this signature.