POSITION CLASSIFICATION DESCRIPTION

Position Classification Title:

Buyer,Assc

Position Classification Code:

C1044

Job Family:

Business, Accounting and Finance

Pay Level:

05

Exempt Status:

Exempt

This description is intended to describe the general nature of the work being performed. It is not intended to be a complete list of specific duties of any particular position. Duties, responsibilities and bargaining unit eligibility may vary based on the specific tasks assigned to the position.

Purpose of Classification:

Under general direction, responsible for the procurement of supplies, materials, equipment, and services for campus departments. Reviews and processes requisitions. Determines vendor sources and product availability. Maintains contact with vendors and ensures compliance with contracts.

Standard Duties:

Interacts with vendors and departments regarding procurement procedures and status of orders. Maintains records in accordance with established policies and procedures and audit guidelines. May validate, reconcile, and process receiving reports, vendor invoices, and other payment documents. May expedite shipping and deliveries, maintain inventories, and monitor usage inconsistencies, price changes, and vendor back orders. Performs miscellaneous job-related duties as assigned. May prepare simple bids and proposals, supporting spreadsheets, comparisons, recommendations, and justifications; assists in bid openings; obtains telephone quotes when indicated. Maintains and updates product catalogs, vendor files, and price lists for assigned commodity groups. Reviews, approves, and processes purchasing requests such as purchase requisitions and small purchase orders for goods or services to ensure compliance with the institution's purchasing procedures, the state procurement code, and user requirements.

Knowledge, Skills and Abilities:

Knowledge of cost analysis techniques. Knowledge of contract law.

Negotiating skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Conflict resolution and/or mediation skills.

Ability to resolve customer complaints and concerns. Ability to develop and deliver presentations. Ability to use independent judgment and to manage and impart confidential information. Ability to analyze and solve problems. Ability to evaluate procurement bids in accordance with established criteria. Ability to document work in progress. Ability to make administrative/procedural decisions and judgments. Ability to investigate and analyze information and draw conclusions. Ability to assess contract compliance and product/service quality. Ability to perform complex tasks and to prioritize multiple projects. Ability to prepare formal procurement solicitations in compliance with University business policies and the New Mexico state procurement code.