7+ Sample Interview Rejection Letters

While there are people who resign from job for personal reasons that only they can provide, there are also people who are very unfortunate since they could not even secure a job. After undergoing a series of examinations and evaluation processes, they would still be unable to get the job that they aimed for, which is very heartbreaking.

Job hunting will always be a win-lose situation. If you are on the opposite side of the spectrum and are looking for ways to professionally inform someone their job application letter has been rejected, take a look at these sample interview rejection letters for your reference and guidance.

Sample Interview Rejection Letter

Example for Phone Interview

Job Interview

What Is an Interview Rejection Letter?

An interview rejection letter is a document that informs or confirms an applicant that they were not chosen for the job position even after they were already interviewed. The candidate may have qualified for the position, but a different candidate was chosen probably because their knowledge, skills, experiences, and other qualifications surpassed all the others.

An interview rejection letter is sent by the hiring manager and is usually followed after a phone call informing the candidate of the heartbreaking news. Though there are also some employers who don’t make a phone call beforehand and simply send a letter to the unfortunate candidate.

Here on our website, you can find various samples of rejection letters in doc format. The regret process is inevitable, which is why when sending a rejection letter, you have to do it in a polite manner to lessen the pain of the rejected candidate.

How to Write an Interview Rejection Letter

An interview rejection letter should not be more than one page. In fact, it should only be two paragraphs long. The first paragraph should immediately get straight to the point and inform the candidate that they were not chosen for the position. Then there should be a brief explanation behind the decision.

The following paragraph should be to thank the candidate for taking interest in the position that you are offering and don’t forget to wish them all the best in their journey of seeking other opportunities. You may also mention that your doors are open for the candidate if ever more job vacancies are offered in the future. Then close the letter by signing off.

Formal Interview

Professional Interview

Tips for Writing an Interview Rejection Letter

Be positive and encouraging in your tone since getting rejected may seem like a source of discouragement for most people.

As much as possible, be honest with the reason behind their rejection. If they were unqualified, then inform them in a polite manner and provide them with constructive criticism.

Never close the door on them. Let them know that they can still apply for a position in your company in the future. You may even tell them that you are willing to reach out the them for any job vacancies.

Make use of oursample rejection letters and formal rejection letters to save you the hassle in writing one from scratch.