Sharing a Survey

Choose the people you want to share the survey with—select team members from the list or enter email addresses of people outside of your team.

Click Continue.

Click Change to change the access levels for each section of the survey—Survey Design, Collect Responses, and Analyze Results.

By default, team members have Full Control permissions.

Everyone outside of your team can only have View Only permissions.

If you want to assign different access levels to each person you're sharing the survey with, click Set individual permissions.

Click Share Survey.

We send an email notification to everyone you shared the survey with. They can click Open Survey and log in or sign up for an account associated with the same account email address to access the survey.

Managing Collaborators & Permissions

Finding Your Shared Surveys

You can see all the surveys you’ve created and shared surveys from My Surveys.

Label

Description

¥ Shared by you

You're the survey owner, and you shared it with others.

¥ Shared with you

You're a collaborator on the survey. Someone else owns this survey, and they shared it with you.

Access Levels: Survey Design

Full permissions to view, create, edit, or delete anything in the Design Survey section.

View Only

Collaborators can view the survey design, but can't make changes. They also can't see most survey settings like options, logic, or question settings.

Collaborative Editing

You need to refresh the Design Survey page to see other collaborators' changes.

There isn't a way to track changes, view live collaborative editing, revert changes, or see who's currently working on the survey.

Get feedback without giving access!Invite someone to comment on your survey design if you want to get feedback without giving them access to your survey in their account.

Access Levels: Collect Responses

Access Level

Description

Full Control

Full permissions to view, create, edit, or delete anything in the Collect Responses section.

This access level is only available when Analyze Results is also set to Full Control.

View Only

Collaborators can view the collector list and some information in each collector, but they can't edit collector options or send the survey to get responses.

No Access

No access to the Collect Responses section.

Exceptions

You might run into some limitations when working with the following collector types.

Email Invitation

Since contacts are unique to each account, survey owners and collaborators can only make edits to Email Invitation collectors they created. Any shared Email Invitations will be View Only.

Collaborators can still see the survey results from all Email Invitation collectors, as long as they have the right permissions for the Analyze Results section.

Web Link and Social Media

Collaborators with View Only permissions to the Collect Responses section see a dummy version of the survey link where the URL ending is replaced with asterisks (*). This is to prevent anyone without Full Control permissions from sharing the link to get responses.

* Collaborators with Full Control permissions to the Collect Responses or Analyze Results sections are able to clear or delete responses from those sections—just not from the My Surveys page.

Requesting More Access

Collaborators in the same team can request full access to a specific section of a survey that’s shared with them.

To request greater access:

Go to My Surveys and open the survey you want a higher level of access to.

From the Design Survey, Collect Responses, or Analyze Results section, click your current access level in the upper-right corner (for example, No Access or View Only). You'll see a list of each section of the survey, and your current level of access.

Next to the section you want more access to, click Request Access.

The survey owner gets an email notification, and from there they can change the access levels, as needed. There's no way to request a specific level of access—it's up to the survey owner to decide what level of access they give you.

If you’re a part of a team, you can share surveys with people in or outside of your team and control the level of access (or permissions) people have to each section of the survey.