5 Tips for Streamlining Your Office Moving Process

If you’ve ever moved from one house to another, you
understand how physically demanding and emotionally difficult relocation can
be. When it comes to moving projects, however, residential moving can seem like
a walk in the park in comparison.

With over 70 years of experience relocating businesses
throughout the Massachusetts area, our team of expert movers from RC Mason
Movers has developed customized
strategies for thousands of moving projects over the years, for a wide variety
of commercial moving
projects from all kinds of industries. Throughout our decades of experience in
the moving industry, we’ve learned that the key to the perfect office move is
careful planning, excellent organization, and plenty of qualified, experienced
assistance.

If you’re relocating your commercial business this summer,
knowing what to expect and how to plan can help you save plenty of time, money,
and headaches. Take a look at these helpful tips for organizing a smooth,
successful office move, brought to you by our top-rated office moving team at RC Mason Movers.

1.
Take
Your Time and Plan Ahead

A well-executed, smooth, and organized
office relocation is always planned with plenty of time to spare. Our moving
team recommends at least six months in advance for smaller offices, and at
least a year or longer for larger corporate moving projects.

For the best possible outcome, make sure to
create and follow a detailed moving timeline. This will allow you to carefully
plan ahead in stages and stay on top of your schedule, to reduce operational
downtime as much as possible before and after your move. A reputable moving
company like RC Mason Movers will provide your company with a team of expert moving
coordinators to assist you with all of your moving needs, from the creation of
a personalized moving timeline to the various preparation stages to the
completion of your office relocation project.

2.
Get
Approval for Your Office Moving
Plans

When moving out of a building and
into a new one, it’s a smart idea to have your arrival and departure plans
approved with each set of property owners, if necessary. Double check to make
sure you know all the rules about leaving your old building, from important dates
to any outstanding fees you may be responsible for paying before moving out. Also,
make sure to get everything in writing, whenever possible!

Along the same lines, make sure
you’re aware of the guidelines for moving into your new office space if there are any. You might need to speak
with your property manager about flexibility regarding moving dates or to schedule your move-in appointment
beforehand. Check to see if there are certain hours or days where moving is not
allowed, and make sure these times are reflected in your moving calendar.

3.
Communicate
With Your Team and Delegate Responsibility

Moving an entire company, no matter
how small or large is a team effort.
Communicate your moving plans with your employees as soon as possible and begin
delegating responsibilities to trusted staff members.

For example, you can put someone in
charge of changing your official business address on your websites, business
cards, and other promotional materials. You can put someone else in charge of
creating a publicity campaign about the move, and someone else can take
responsibility for managing the set-up at the new office.

4.
Moving
Technology and High-Tech Equipment

Most businesses use plenty of high-tech
equipment in their offices and corporate buildings
and will require specialized services for moving their high-tech equipment from
one location to another. If your company’s moving project includes the transfer
of computers, servers, cables, routers, and other IT equipment, it’s highly
important that you have a solid plan for disconnection, packaging, transport,
and installation of these items to protect them from harm during your move.

A reputable moving company like RC
Mason Movers will provide top-quality services for moving technology, including
disassembly, safe packaging of equipment including cords and cables, professional
transport and re-installation at the new site.

5.
Hire
a Professional Commercial
Moving Company

One of the best things you can do
to ensure an easy, stress-free office move is to hire a professional team of
moving experts to help. A reputable commercial moving company will provide full-service solutions
personalized to suit your company’s needs for relocation, from pre-move
planning to specialized packing, office furniture installation, commercial moving & storage
solutions, and so much more.

For expert advice and exceptional moving services for your
commercial relocation, contact our friendly team of moving experts at RC Mason
Movers. As a leading Boston commercial moving
company, we’re dedicated to serving our customers with easy, stress-free
commercial and residential relocation services, and would be delighted to share
our plans for making your business’s upcoming move a success.

To find out more, give us a call or fill out our online form
to request a free, no-obligation, in-home pricing estimate for your corporate
relocation now.