Tag: fax

Business communication is one of the factors that determine whether a business will succeed or not. A company needs to maintain a smooth flow of information in all aspects including customers, suppliers, its staff and all stakeholders. When we mention communication in business, it is crucial to know that many channels are available, especially when doing formal communication.

As much as email and telephone channels are the popular ones today, others like faxing are still being used by some institutions. New businesses may not see a need in buying a fax machine, but they will be locked out of communication with others entities still using this method of communication.

Getting a Gmail Account

First things first. You will need to have a Gmail account for your business as the starting option. According to those who have been using this option, acquiring this account is free and involves a few steps. If you know one or two things about emails, you probably do need an IT expert to set it up for you. For companies where an internal IT company is available, why not have them set up one for you.

Get a Reliable Faxing Service Provider

Numerous online fax service providers will help you get a fax address and allow you to send a fax using your Gmail account. While some offer these services for free, others do charge a monthly fee. New entrants into the business world can use the free services since the budget is tight. However, they will have to cope with pages full of advertisements and other drawbacks.

The other option is to use premium sites that charge for services. Try those which offer a free trial so that you can know whether to upgrade or not. These sites will issue you with a fax address which you will use to receive fax messages from various senders. It is also the same number that will appear on their side when you fax them.

Another thing an excellent online fax service provider will do is sort out your messages. Since they will come through your synchronized Gmail account, it is crucial to have then arranged well. Finally, they will offer starting tutorials and continuous support to their clients.

Sending a Fax Through Gmail

As a business person or a staff working in a company that offers such services, you are required to know the procedure of sending a fax from a Gmail account. If the setup is done correctly, then one should not have a challenge sending a fax message. Here are some useful steps that will help you go about it.

The first step is opening a new email dialogue box where you have the option to input the address of the recipient. Gmail gives the ”to” field for the address. This is where you will type the fax number of the recipient of the fax. You will also have to add the domain name of your online fax service provider at the end. It is as simple as that.

The other fields are direct since you will input the subject and the message in a similar way to how you send a regular email. However, your fax message needs to be attached through uploading. This is how Gmail has designed it so that the recipient can directly receive it even if they only have a fax machine. The good thing is that it has a capability of converting almost any normal document format like DOC and PDF.

The last step is sending the fax. All you have to do is click the ”send” button just like for an email option. Ensure that you have verified that everything is working correctly. A perfect formal document without grammatical errors and harsh language will ensure a smooth relationship between the two parties.

Conclusion

When it comes to receiving fax messages from your correspondents, you only have to check the inbox. You can connect your machine to a printer if you wish to have the fax in the old way. Better still, you can just read the message in digital format and save a tree.

Thousands of people have been using Google Gmail services for business or personal matters. It is also used for sending online faxes. Google has been updating its services to include other advanced features like Google drive for the calendar, storage, photo, document editing, and management. A few decades ago, people could not send many items through their computers apart from emails. By that time, email accounts had a limited storage space. Sometimes people could not receive messages when their inboxes were full. Things changed in 2004 when Google introduced their new webmail service. Since then this has eliminated the problems that have been facing people when sending or receiving emails.

The use of the internet has helped in connecting people in different parts of the world. In the modern days, you can easily send free faxes from Gmail. Google has integrated an en email faxing service that used in sending faxes. This article is going to help you understand howto send fax from Gmail free. Users are provided with virtual fax numbers, and they can easily convert the outgoing and incoming faxes through Gmail. This has eliminated the needed for the faxing machine. Additionally, this service has helped people in saving money and time. The good thing about this feature is that it does not need lengthy setups. You do not have to purchase additional hardware or even install complicated cables.

Types of Gmail fax services

These services include Efax and RingCentral. With these services, users can easily create free accounts that enable them to access the free services for up to 30 days. Having access to these features is a great way of learning how to fax for free. You will also have an opportunity of trying these services before choosing your plan. However, the free service does not have security features, and it is advisable not to use it when faxing documents that contain confidential information.

Basic steps for sending faxes for free from Gmail

Creating your new message: After signing in, a new email is created by clicking the compose button.

Entering the receiver’s information: This information is entered in the “To” section. Enter the fax number and the receipts email. The fax number will help you in pacing the information of the internet fax provider. The fax’s title will be the subject of your email.

Attaching documents that need to be faxed: With online faxing, you can attach documents of different formats. Whether it is an excel, word document or an image. You will follow the same procedure that is used when attaching documents that you email.

Including the cover page message: This is similar to the text message placed when sending an email. It is included on the cover page.

Final step: At this stage, it is critical to ensure that the fax number is correct also make sure that you have attached the right documents. Finally, send your message by clicking SEND. By so doing, your fax will be converted and delivered immediately