The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination.

Remark

You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.

The types of destinations you can register in a group address are fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You cannot register a group address in a group address.

This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:

In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].

Press the left Any key to select <Reg/Edit/Erase>.

Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].

Follow the procedure described in this section from step 6.

Press (Main Menu).

Press the right Any key to select <Additional Func.>.

Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].

Press the right Any key to select <Register New>.

Use [], [] or (Scroll Wheel) to select <Group>, then press [OK].

Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].

Registered destinations are sorted in the Address Book by its name, in alphabetical order.

If you are finished, press the right Any key to select <Set>.

Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].

Use [], [] or (Scroll Wheel) to select the destination to store in the group address, then press [OK].

To cancel a selected destination, select the destination again and press [OK] to clear the check mark.

Use [] or [] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.

If the desired destination is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired destination.

You can select a destination and press the left Any key to select <Details> to confirm the detailed information related to the selected destination. Press the right Any key to select <Done> to return to the previous screen.

Repeat step 11 to select all destinations you want to register in the group address, then press the right Any key to select <Set>.