Transition from AMEX KR1025 to GL1025 in Oracle EBS R12

Defusing complexities in process improvements and standardizations are among the key competencies that help to achieve accelerated globalization. One drop in that ocean is choosing to have a single credit card provider to provide the corporate cards for employees globally. In Oracle / American Express terms, it’s so called Global Card Program.

A global card program consists of a number of company accounts defined under that card program each of which can be uniquely identified through a set of per-determined fields. The company account normally equals to an operating unit, a regional section of the company, or a cost center. Corporate Cards are issued under each company account.

Most of the companies use American Express as their corporate card provider. In KR1025 world, it a cumbersome process to have multiple files for multiple regions. American Express introduced corporate card transaction files in the global format called GL1025, which enables companies to receive one file to include all global transactions. Until EBS 12.1.3, integrating GL1025 with Oracle i-Expense module is a tedious process with the limited integration capabilities. With Oracle E-Business Suite 12.1.3, Oracle Internet Expenses now enables companies that use American Express corporate cards to receive corporate card transaction files in the global format GL1025. In fact in EBS 12.1.3, a new concurrent program is introduced to upload and process GL1025 format files. Additionally, another concurrent program is introduced to upload and process GL1025 format files.

To shed more light, Oracle has changed the card program form to include a new region named ‘Global Card Program Details’. This is the name that should be defined by the company to represent the relationship with the corporate card provider in the application.

Additionally Market code has been added to the program. This field is assigned by Amex to represent a region or a section of the region. When it comes to downloading the GL1025 files, Oracle has included a new row called Global to the data file transfer page.

As moving from KR1025 to GL1025 apparently, just a program change form away, with EBS 12.1.3, Oracle provides the needed toolkit to implement/migrate to GL1025. It has now become significantly improved OOTB process that helps companies with global presence.

Nonetheless, it is highly recommended to migrate KR1025 format to GL1025 at least for couple of reasons.

About Sunthar TharmalingamBio: Sunthar is an Oracle Certified Professional with over 14 years of experience in multifaceted architectural design and implementation of mission-critical global Oracle Applications. He provides technical leadership to the enterprise project teams and manages the comprehensive implementation life-cycle. Sunthar has exhaustive hands-on competencies in vital Oracle technologies such as Oracle E-Business Suite, Databases, OBI Applications, Oracle Identity Management and Webcenter suites.
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