Employment Opportunity: Finance & Operations Officer

Employment Opportunity: Finance & Operations Officer

Context

The Museum of Contemporary Art Toronto Canada (MOCA) is in a defining phase of its evolution, as it moves into a landmark heritage building and advances 20 years of exhibiting, collecting and nurturing innovative contemporary art and cultural practices.

In spring 2018, MOCA will open its 55,000 square foot purpose-designed home in a former industrial space in Toronto’s Junction Triangle. The museum will function as an inclusive cultural catalyst where artists and audiences can step into a wider world of contemporary art, and be part of a global movement defined by new ideas and new forms.

The expanded MOCA will realize its vision through three major exhibitions per year accompanied by a cohesive set of complementary programs, 20+ artist production studios and a renewed commitment to the permanent collection. The institution will be unique in Toronto for putting artists and visitors at the core of its programming, while at the same time seeking international partnerships to encourage exchange and plurality.

Position Summary

The Finance & Operations Officer will play a critical role in supporting the Director of Finance & Administration in all areas of finance and operations. This is a tremendous opportunity for a finance and operations professional to maximize and strengthen the internal capacity of an emerging cultural institution, poised to expand its presence and global reach.

Responsibilities

Business Planning & Finance

Support the planning, budget development, financial management and analysis processes.

Prepare and analyze monthly financial results and departmental reports, as well as regular financial reports for grantors and contributors.

Monitor financial results against the approved budget, and prepare commentary on variances.

Primary user of the accounting system; prepare supporting documentation for financial transactions and invoices and make month- and year-end adjusting entries to insure the proper allocation of revenue and expenses.

Work closely with the Director of Finance & Administration and senior management to prepare and update the annual budget, multi-year revenue targets and growth projections.

Track and provide support for accounts receivable, accounts payable, payroll, and bank account and expense reconciliation.

Coordinate the annual audit process, liaise with external auditors and the Finance & Audit Committee of the Board of Directors; assess any changes necessary.

Collaborate regularly with the Development team to prepare budgets for grant applications and donor proposals.

Museum Operations

Oversee the implementation of MOCA’s CRM system Tessitura; act as the database administrator and supervisor, ensuring overall data integrity and design.

Lead the development of sales & revenue reports from Tessitura.

Assist with the review of all agreements and contracts, ensuring that museum objectives are achieved and compliance with all regulatory and legal requirements; oversee robust contracts management and financial management/donor reporting systems.

Support and ensure adequate reporting in respect of property and liability insurance, including the receipt of insurance certificates from contactors/vendors, and the implementation of a risk management program.