Know-how

5 Reasons to rent a serviced office space

By Madée Reinerink

Thursday March 28th 2019

A serviced office, which is a term that sounds attractive even if you are not yet quite sure what it means. An increasing number of companies are starting to rent serviced office spaces. You could even compare it to the popularity of all-inclusive holidays. With a serviced office, any wants and needs you might have could be met with ease. Read this article if you would like to find out what a serviced office entails and why it could be suitable for your company.

What is a serviced office?

A serviced office takes care of the matters for which you as an entrepreneur have little to no time. A fully equipped office space to which you only need to bring your laptop. There always is a staffed reception available that can accept or return any mail or greet business relations. Wasting time to arrange a fast internet connection, searching for a new coffee machine or booking a meeting room is a thing of the past. With serviced office spaces, these things are already included in the standard package of an office.

A staffed reception that takes care of a lot of small tasks for you.

If you are looking for further services, they might be available for your serviced office space as optional packages. One of these services you can use is that the reception acts as a personal assistant. If you are looking for even more conveniences, another service that you can use is one where the reception that acts as personal assistants. They keep track of your upcoming appointments, schedule new ones, serve food and drinks in the meeting room and can call a taxi for you.

You can always opt for further services, the sky is the limit!

It is a good idea to always carefully read the rental conditions before you decide you rent a serviced office space. Sometimes office buildings include a gym, dry cleaning services and restaurants. However, this is not the case for every office building and because the term ‘serviced office’ is not clearly defined, its actual meaning could vary.

A lunchroom, the perfect place to make connections within your office building.

Why should your company choose a serviced office?

Because you are probably interested in finding out whether a serviced office space is suitable for your company, it is good to list both the advantages and disadvantages of serviced offices. A serviced office is generally cheaper when you include the overhead costs in your monthly costs. In addition, it gives your company certain flexibility and unburdens you from simple tasks such as, as mentioned before, reception services. In this article, we have listed the 5 main reasons as to why you should choose for a serviced office space.

Reason 1: Go for maximum flexibility with a full-service office

The flexibility that a full-service office entails is the reason why many companies opt for this office type. Often, with traditional office spaces you cannot pay on a monthly basis and it is also not possible to cancel the lease immediately. With a serviced office, your company is no longer bound to a fixed rental period, you can simply pay per month. In addition, you do not have to make large investments, because the office space is already equipped with the necessary amenities and interior furnishing. The office space is therefore ready to be used from the very beginning, meaning you can start working right away. This could save you a lot of time normally spent on preparing the office space for operational use.

An example of a modern office space equipped with all the necessary amenities.

Reason 2: The office space is ready to be used right away

As briefly mentioned before, when moving to a serviced office space you do not have to deal with any additional downtime due to the relocation. Usually, moving to a new office building can significantly impede your core business operations. Serviced offices are set up in such a way that your new office space can be used immediately. Everything within the office space is operational from the start and you can get to work whenever you want.

Reason 3: It has the latest technologies

Property owners of a serviced office strive to ensure that their services and facilities are of the highest quality. Buying your own equipment or hiring full-time staff for tasks such as reception or postal services result in additional monthly costs. With a serviced office you are not bound by any extra contracts and are often fully taken care off.

These serviced office spaces are often ready to be used immediately, you could even start today!

Reason 4: You are able to pay per month

Serviced office spaces are often overlooked because their monthly rental prices are slightly higher. But it is a good idea to try to see the big picture here, a serviced office is, in fact, a pay-to-use space. You only pay for the actual space you need with the required services. The rental contracts are of a shorter duration and can be cancelled at any moment, which is offset by a higher monthly rent. It is important to note that you will receive more included facilities and services than with traditional office spaces.

You only pay for the space you actually need and the corresponding services.

Reason 5: Maintenance is included in the monthly price

We have already mentioned a few of the services that are included when renting a serviced office. Maintenance is also one of these services. Spending time and money to maintain an office space can be seen as a somewhat unnecessary expense, but an office must be maintained. With a serviced office, maintenance is already included in the monthly rental price and you do not have to spend money on it. This saves you time and money by hiring cleaners and technicians who maintain your office space.

Examples of serviced offices

We have listed some examples of serviced office spaces so you can see what they are really like. For example, you could decide to rent a workplace or office space at the Johan Huizingalaan 400 in Amsterdam, in the Netherlands, at which you can use the various facilities that are offered there. You can make use of the gym or enjoy a fresh lunch and a cup of coffee in the company restaurant, but also meeting rooms, parking spaces and a reception are present in this serviced office.

Serviced offices are becoming more popular, the city of Utrecht in the Netherlands also has several serviced offices. In this serviced office on the Papendorpseweg 100 in Utrecht, the receptionists support the tenants with various secretarial activities, so that you can fully focus on your core business. You can get a tasty cup of coffee in the coffee corner or lunch in the social heart, meanwhile, the receptionists will answer any incoming calls.

Want to rent a meeting room for an hour? The receptionist will arrange it for you at Papendorpseweg.

Another example of a serviced office can be found in The Hague, the Netherlands. The office building at the Anna van Buerenplein 41 includes a meeting centre, hotel, shopping centre, gym and various restaurants. If this is not sufficient for your company, you have 24/7 access to the office space and cleaning services are included in the rent. Sounds good right?

Help yourself to a delicious cup of coffee at the Anna van Buerenplein.

Are you planning on renting a serviced office?

A serviced office offers many options. They include all the services that an entrepreneur has no time for. Which services you pay for can be entirely customised to your wants and needs. Are you curious about the possibilities for your company? Do you have any further questions? Our real estate agents are happy to help you, entirely free of charge and without any obligations. And who knows, perhaps you will be working from a serviced office very soon!

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This is how you determine how many workspaces you need

When determining how many workspaces you need, first think of the number of employees that will be present in the office space. It’s important to also estimate whether part-time employees can share workspaces with each other, of course, this will affect the number of workspaces you will need. Besides it’s important to look in to the (near) future.

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Determine if you require extra spaces

A small meeting room can be convenient for any business, the same goes for a pantry. Do you want to offer your employees some relaxation? Then a lounge corner can be exactly what you need. Do you often receive customers or do you want to unburden your employees by having all secretarial tasks done by a receptionist? Choose a reception.

Do you regularly give presentations or coach people? Keep this in mind as well. All these spaces need an average m2. If you could indicate which extra spaces you need, this can be added to the total amount of m2 office space. This way you will create a complete image of the amount of m2 office space you will need.