Wedding Terms & Conditions

Once you have decided on a suitable date and have checked availability with the Dower House Hotel, you can then make a provisional booking.

The provisional booking will be held for up to fourteen days or until another request is made for that particular date.

To confirm the booking, we must receive the following:

Written confirmation.

A signed copy of these terms and conditions, signed by the Bride, the Groom and any other person who is contributing to the cost of the wedding.

The appropriate deposit.

Deposits

An initial deposit of £400 is required on confirmation of a provisional booking (the “Initial Deposit”). .

Six months prior to the date of the wedding we require you to pay a further deposit of 40% of the total cost of your wedding (the “Further Deposit”).

Initial deposits are non-refundable.

Payment

Final payment is required six weeks before your wedding. Any outstanding amounts must be paid for on departure from the hotel after your wedding. We will not send an invoice to you after the wedding.

If you fail to make a payment by the due date we will assume that you wish to cancel your booking and that we can attempt to re-sell the date for which your wedding was booked. Any deposits paid will not be refunded.

The total cost of your wedding will be calculated by us on the greater of:

the total number of guests attending your wedding; or

the number of guests you notified to us prior to your wedding.

All prices are inclusive of VAT at the current rate.

Prices quoted are valid at the time of confirmation of your booking. We reserve the right to vary our prices if there is a change in the rate of VAT.

All cheques must be made payable to Dower House Hotel.

Cancellations

In the unfortunate event that you have to cancel your booking, there needs to be an agreed “cancellation policy”, as cancellations cost The Dower House money. Any cancellation must be confirmed to The Dower House in writing, sent by recorded delivery only

Date of Cancellation

Cancellation charge paid by you

More than six months before the event is scheduled to take place

The Initial Deposit will be forfeit

Between six months and three months before the event is scheduled to take place

The Initial Deposit and the Further Deposit will be forfeit

Between three months and one month before the event is scheduled to take place

You must pay 75% of the total booking value (less any deposit)

Less than one month before the event is scheduled to take place

You must pay 100% of the total booking value (less any deposit)

In the event of cancellation we will endeavour to obtain another booking for the proposed date of the event. If we are able to do this we will waive a proportion of the cancellation charges.

It is, however, more difficult for us to find another booking if you cancel closer to the proposed date of the event; and our cancellation charges reflect this and the costs we have incurred in preparing for the event.

Cancellation by the Hotel

If, due to circumstances beyond our control, The Dower House is unavailable for your event, then we will endeavour to find you an alternative venue. If we are unable to do this then a full refund will be given

If you would like to know more or you wish to make an appointment with the wedding co-ordinator please call us on 01423 863 302