Fair@Square Ethical Lifestyle Festival 2019 Exhibitor Application

The Fair@Square Ethical Lifestyle Festival 2019

Fair@Square has been part of the City of Melbourne’s main event program for the past nine years. The event aims to build awareness, inspire and educate people about the benefits of ethical lifestyle choices and to showcase enterprises that are innovative and are leading the way. We are strong believers that people have the power to create positive change by the small actions and decisions that they make every day.

To maximise the full impact of the up coming Mother's Day Fair@Square will take place in April in the heart of Melbourne. The festival will be packed with free shows, programs and activities for people of all ages.

The Fair@Square Ethical Lifestyle Festival will be held at Federation Square on Saturday 6th & Sunday 7th April, 2019 from 10.00am to 6.00pm.

IMPORTANT: Moral Fairground Members are entitled to a 30% discount off the FULL STALL price of $1,300 (+GST) bringing it down to only $910 (+GST). Click here to sign up as a member and avail of your discount along with our other fantastic offerings!

1. Business Name:
*

2. Trading Name:
*

(this name will appear on website/sign where applicable)

3. ABN/ACN:

4. Business Address

Street Address

Street Address Line 2

City

State / Province

Post Code

Country

5. Length enterprise has been in operation:

6. Contact Name:

First Name Last Name

7. Position:

8. Contact E-mail

9. Mobile Number:

10. Other Number:

11. Website address:

12. Type of service/product:

13. Copy of public liability insurance (compulsory).

Please attach doc here

14. Statement of Trade Registration (For Food Vendors Only).

Please attach doc here

Additional Information

Please send us your company logo and promotional image in jpeg format, for use on website. (We will be in touch with you if image is not suitable).

Please give us a 30 to 50-word blurb describing your organisation. We will upload this on our program page where all exhibitors are listed.

Please provide us with 2 to 5 different promo images that depict your business or advocacy so we can utilise them for various promotional purposes, including social media."

Attach your logo/s (up to 3 versions)

Upload a File

(pdf, jpg, jpeg, png, gif, maximum 1MB)
Cancel
of

Attach promo images that depict your business or advocacy (up to 5 files)

Upload a File

(pdf, jpg, jpeg, png, gif, maximum 1MB)
Cancel
of

Describe your organisation as you would want it to appear on the program page of our website where all exhibitors will be listed.

(Please limit to 50 words maximum)

15. Are you interested in learning about Moral Fairground Business Membership program?

Yes No

Section 2

Fair@Square Lifestyle Festival 2019

Exhibitor Entrance Criteria

Select what best describes your enterprise and which category you fit into:

Ethical and Fair Trade

Fairtrade accredited World Fair Trade Organisation Organisations working directly with producers/farmers and contribution to social and development Member of the Fair Trade Association of Australia and New Zealand (FTAANZ) Ethical Clothing Australia Creative craft industries Ethical services eg. Investment funds Fair trade workplaces and universities

Social Enterprises

Profit or not for profit business addressing local or disadvantage communities with their commercial activities Business that has a positive social outcome and contributes to social development Businesses explicitly focused on addressing Australian Indigenous empowerment and economic development B Corps - businesses that are BCorp accredited

NGO or campaign groups

NGO or campaign groups with explicit objectives or campaigns relating to fair trade, justice for developing country farmer or workers, overseas development

Animal Welfare Friendly

Business and organisation supporting or implementing ethical food and food production Free range Animal welfare groups Business supporting no animal testing Business advocating ethical food production

Environmentally Friendly & Sustainable Production

Business or organisations growing or selling local food product from small farmers Handicrafts from small local producers and co-operatives Environmental sustainable groups and businesses Recycled Sustainable fashion Organic and Natural Foods Organic and Natural products Organic food and environmental groups like businesses that are able to demonstrate ethical and environmental standards like growing, selling local, organic food products from small farmers

Section 3

Fair@Square Lifestyle Festival 2019

19. Apart from taking out a stall at Fair@Square are you also interested in running different programs such as talks, workshops, shows and exhibit for the general public during the festival?

Yes* No

*If you ticked yes, what event are you interested in?

Talk/ Workshop Would like to take part in the cooking show I would like to run an activity in the Sustainable Lifestyle Program

Please briefly describe how you wish to participate in the above event (for example are you running a workshop, a performance, an exhibition, an activity and who will this be presented).

* Disclaimer: We appreciate your interest in our events. However, we cannot promise that we will be able to include everyone to participate due to limitation in time and resources. Moral Fairground Business Members will also be given priority. Please visit our Membership page if you wish to find out more on becoming a Moral Fairground Business Member.

Electricity Supply

Do you want electricity supply?

Yes ($175 + GST)

Do you need tagging?

Yes ($10 + GST per item)

Quantity of items for tagging

Add as many items as applicable.

EVENT POWER REQUIREMENT FORM: Please click on this link and complete your electrical requirements. If you do not know what your electrical requirements are at this point in time, please make sure you save this link. Failure to complete this link will result in NO POWER at your site on the day of the Festival.

PLEASE NOTE: All electrical equipment to be used on site must be tagged by a qualified electrician for safety reasons. Please ensure this is done or equipment will not be able to be used on the Festival site.

Subtotal

AUD

GST

AUD

Total Payment

AUD

PayPal Surcharge

3% Surcharge

PayPal Total Payment

AUD

Section 6

Fair@Square Lifestyle Festival 2019

Exhibitors Criteria and Terms and Conditions

Selection Criteria:

Moral Fairground organisers screen all applications and have the right, at any time, to deny entrance to the event any company, product or service which they feel does not meet the criteria set out in Moral Fairground website under “Who can exhibit at Moral Fairground festivals ” section of the Exhibitors page.

Exhibitor criteria have been established to ensure the authenticity of products and services that are exhibited and thus the integrity and credibility of the Festivals. Refer to Exhibitor Entrance Criteria to see if your business or products meets our guidelines.

Stall Allocations & Set-up:

Moral Fairground reserves the right to choose spot allocations for stallholders as it sees fit.

Each exhibitor must store all materials and equipment safely within their designated stall area.

Public access ways must remain clear at all times with all merchandise, equipment, signage and furniture kept within stall boundaries.

All stall equipment must and shall be firmly secured to protect personal and public safety.

Each exhibitor will be allocated a bump-in, set-up and bump-out time by Moral Fairground event organisers. This time must be strictly adhered to.

Trading is restricted to advertised hours of the event.

Cancellation Policy for Exhibitors:

All cancellation prior to the 5th of March 2019, regardless of circumstances will incur a fee of 50% of the stall rental. All cancellation after the 5th of March 2019 will be charged the full amount paid.

Exhibitors that cancel prior to the 5th of March 2019, regardless of circumstances, will incur a fee of 50% of the full stall rental fee, Member’s fee, or the pro-rated fee after “downgrading”.

No refund will be given to exhibitors that cancel after the 5th of March 2019.

In the case of ​postponements​ made by Moral Fairground due to the above, payments made by exhibitors wi​ll be honoured and applied to the rescheduled event regardless of changes in venue or event infrastructure, etc.

However, should the the exhibitor choose to cancel after the
event is postponed
, a marketing and administration fee amounting to 50% of the full amount paid/due as per the above will apply regardless of circumstances or reasons for cancellation by the exhibitor.

Insurance:

All exhibitors must have their own public liability insurance and Workcover if you are employing people.

All exhibitors must have their own public liability insurance and Workcover if they are employing people.

$10 million Public Liability Insurance is compulsory for all exhibitors for conducting of business outside of normal premises.

Skincare or consumable products are required to have $10 million Product Liability Insurance.

Exhibitors have full responsibility for all licenses and insurances, including Workers Compensation and OH&S.

Exhibitors are required to have any other licenses and insurances required to operate their business, and all products should comply with relevant safety and compliance standards.

Copies of your relevant insurance certificate of MUST be submitted to Moral Fairground Pty Ltd with the application form unless otherwise agreed. No access to the site will be permitted unless a current policy has been submitted to us before the due date.

Release and Indemnity:

The Participant unconditionally releases and undertakes to keep released Moral Fairground Pty Ltd and its employees and volunteers from all claims, suits, demands, actions or proceedings (whether at law, in equity or arising under any statute) arising out of or in connection with an act, default or omission of the Participant, its officers or agents.

The Participant will at all times indemnify and keep indemnified Moral Fairground Pty Ltd and its employees and volunteers from against any damage, loss or liability incurred by Moral Fairground Pty Ltd arising from any claim, suit, action or proceedings (including legal costs on an indemnity basis) by any person against Moral Fairground Pty Ltd where such loss or liability is as a consequence of:

any negligent act or breach of law by the Participant, its officers or agents;

any claims made against Moral Fairground Pty Ltd (by any third party) arising from the Participant’s exercise of its entitlements under this Agreement;

any actual or alleged infringement of any third party’s intellectual property rights.

Occupational Health and Safety:

It is the responsibility of the exhibitor to ensure that the requirements of Occupational Health and Safety Act 2000 and regulations are fully observed to the satisfaction of Workcover requirements.

The exhibitor is required to follow Safe Operating Procedures for himself and others as per the Safety legislation.

Electrical:

All electrical equipment must conform to relevant statutory authorities and industry codes or standards. Extension leads must be fixed overhead or away from pedestrian or vehicular traffic and in accordance with the Australian Standard (AS/NZS 3002:2002) for Electrical installations-Shows and Carnivals.

All electrical equipment including extension leads are to be tagged with a current test/tag issued within the last 3 months or in line with Australian Standard (AS/NZS 3760:2003). Failure to do so may result in stall closure.

The Event is providing power only to those exhibitors that requested it on their application form.

Food Vendors:

All food vendors are required to register a Statement of Trade with their local council and send it to the Trading Council of the event for approval.

All food vendors will be provided with additional information and guidelines once their application has been approved.

Parking:

Parking details will be provided per event.

Temporary parking spaces for bump-in and bump-out will be determined by the venue in coordination with Moral Fairground.

Moral Fairground is not obligated to provide special parking for exhibitors during the event.

Waste Management - Conditions:

Moral Fairground aims to hold waste-free events. In the spirit of this commitment and to create a harmonious community in alignment with the environment, we request exhibitors to adhere to the following conditions in relation to waste:

Plastic shopping bags are not to be used at these events.

Balloons are not permitted at these events. ○ First choice of packaging should be reusable packaging, followed by recyclable and biodegradable materials.

It is mandatory for any food stalls on site to use biodegradable products.

General Rubbish:

Empty boxes from exhibitor stalls are to be flattened and taken away by exhibitors themselves into assigned rubbish disposal areas.

Each exhibitor is required to keep their site/stall area clean and well presented at all times.

Site Cleaning:

Exhibitors are asked to ensure your direct area is clean of rubbish, empty boxes and any other event related equipment or materials. We do not have a specialised waste management service for this event, so please take with you whatever you bring. Failure to do so might incur a charge which organisers will pass on to exhibitor.

Contractors:

The Hirer does not permit any contractors of the Hirer including, without limitation, any operators of electrical, lighting or sound systems and any providers of music or other entertainment to provide services at the Festival, unless otherwise approved in writing by the Moral Fairground.

Exhibitor Good and Equipment:

Moral Fairground will take reasonable steps to ensure the site is adequately monitored and secured. However, organisers will accept no responsibility for loss, theft or damage of goods or equipment during the event, including during bump-in and bump-out times.

All equipment owned and used by exhibitors must be labeled as such.

Exhibitors are also encouraged to take out adequate insurance cover.

Marquees and Equipment

Any cost associated with loss or damage caused by the exhibitor to marquees and other equipment such as tables and chairs that are the property of Moral Fairground or third party event suppliers during the event will be charged to the exhibitor.

Your rights and responsibilities:

You are a tenant of the Exhibition Space. You cannot transfer it, share it or assign your rights to another person without our prior written permission. If we do give you our written permission, both you and the person to whom you assign your rights must agree to sign this Contract.

You must use your Exhibition Space only to display and promote goods and/or services in keeping with the Festival.

You will make the most of the Exhibition Space’s promotional and commercial opportunities and maximise the aesthetic appearance in keeping with the standards of the Festival.

You will follow any directions or instructions.

You will not do anything that may interfere with the running of the Festival, including but not limited to, encouraging visitors to view goods and services in another location.

Promotion and Advertising:

When an exhibitor provides Moral Fairground with material, the exhibitor warrants that:

The exhibitor owns it or has the right to use and publish it.

Moral Fairground has the right to use and publish it.

It does not breach any law or any other person’s rights.

The exhibitor can legally represent the individual, entity, product or service in the material.

The exhibitor must give Moral Fairground all the material by the deadline set. If material is not received by the deadline, Moral Fairground reserves the right to not publish the material.

Photographic Release:

The event’s organisers have the permission from stallholders and staff to take photographs of the stall, stallholders and staff and are authorised to publish and use those photographs, in whole or in part, for advertising or marketing purposes for this and any subsequent events and as part of the event’s current and future general marketing and communication activities.

Sales Disclaimer:

The event‘s organisers do not guarantee that a stall will achieve any particular level of sales or profitability.

The festival‘s organisers will not be held responsible for stalls not achieving expected sales targets they have set on their own.

PUBLIC/PRODUCT LIABILITY INSURANCE DETAILS

IMPORTANT NOTE:
​ Please note that Insurance cover must be from an insurance company with an Underwriter based within Australia and recognised by the APRA, The Australian Prudential Regulatory Authority. Exhibitors should check through them to see if their insurance company is recognised and read information on foreign underwriters at www.apra.gov.au website.

If your insurance policy expires before the event, your application will not be accepted.

General Issues:

We are not liable for any expenditure, liability or loss, including consequential loss or have any liability for any delay, failure or interruption because of:

Strikes, labour disputes, shortages.

Failure of electrical power, postage, transportation.

Insufficient exhibitor numbers.

Visitor non-attendance.

Flood, earthquakes, extreme weather conditions, fires, accidents, acts of terrorism or war or any other circumstance or cause beyond our control.

Section 7

Victoria Fairtrade Market 2018 • Fair@Square Lifestyle Festival 2019

Payment Details

Payments must be made within 14 days of signing this contract. Late exhibitors must make payments the day they submit the contract.

Either pay by PayPal through this On-line form or if you wish to pay later, you can select to pay by visa or mastercard using Pay Pal, simply go to our website and click on the “Pay Now” button. Please note any payment via credit or mastercard will incur a 3% surcharge.

Cheque:

Chq. Payment of Total Amount will be sent to the Moral Fairground Pty Ltd within 7 working days.

(Please make cheques payable to Moral Fairground Pty Ltd).

Pay in Instalments:

A Moral Fairground team members will get in touch to arrange instalment option.

Agreement to Participate:

DECLARATION

I / We (full name/s)

of (organisation name)

declare that the information provided above is correct.

I/we have read and agree to abide by the term and conditions as set out in this document and accept all conditions for participation in the Fair@Square Ethical Lifestyle Festival 2019.

I/we agree that neither Moral Fairground Pty Ltd and its employees and volunteers shall be under any liability whatsoever for the death or any bodily injury, loss or damage which may be suffered or incurred by the above named as a result of participation in or being present at the Fair@Square Ethical Lifestyle Festival 2019 on 6th & 7th of April 2019.

Signed Full Name

Signed (Full Name)
*

Prefix First Name Last Name

Today's Date
*

-
Day
-
Month Year

Section 9

How to submit your application

By filling out this On-line Exhibitor Contract or alternatively print and download form and send by one of the following methods: