Rental Policies

Terms of Lease Agreement

In consideration of the advance rent received and the mutual promise herein, the property manager of the Subject property, through Chesapeake Bay Vacation Rentals LLC her agent, does hereby lease and rent to Tenant, the property described within for the following terms and conditions:

Tenant Name:

Tenant Address:

Tenant Phone:

Booking ID:

Property:

Address:

Lock Box:

Wifi Code:

Trash Day:

MAILING ADDRESS INFO

Please mail your payments to:

Chesapeake Bay Vacation Rentals

3705 Shore Drive

Virginia Beach, VA. 23455

RESERVATIONS/PAYMENTS: Please confirm you reservation by signing the agreement and mailing back the original form with your payment. The balance will be due at least 40 days prior to your check in date. If Balance not paid by the due date, the unit may be rented out to someone else and a $150 administration fee will be charged. If the unit cannot be re-rented, no refunds of any payments will be given and tenant shall be responsible for the entire rental period.

DAMAGE DEPOSIT: Tenant agrees to be responsible for damages to the premises during the period of tenancy, including damages to the furnishings and household items resulting from the action or inaction of the tenant, excluding normal wear and tear. It is the tenant’s responsibility to report to the office upon arrival any damages found or any repairs required. The amount of the damage deposit is specified on the front of the lease. The purpose of the damage deposit is to protect the dwelling and contents from malicious or negligent damages and/or dwelling being left abnormally dirty resulting in excessive cleaning costs. Damage deposit may also be applied to any additional or unpaid charges incurred by the tenant during the term of the lease. In addition, tenant agrees to reimburse Owner for any damage expenses incurred in excess of the damage deposit, including collection costs, if necessary, and reasonable attorney’s fees. The unit is carefully inspected after each rental period. Damage Deposits will be processed for return 30 days after checkout. Please note: There is NO SMOKING permitted in the unit. Any evidence of smoking (such as odor, ashes, or burns) in the unit will create an automatic deduction from the damage deposit of $100 to cover excess cleaning. This does not include repairing damage from any burns or other damage resulting from such smoking.

LINENS: All beds are covered with mattress pads, comforters & pillows. All bed linens are provided, you will need TOWELS. Please note, the bed linens will not be made on the beds, they will be folded on all corners of the beds for you. ( OPTION TO HAVE BEDS MADE FOR A FEE)

TRASH: Please note trash day info in welcome book in the unit and above.

It is imperative that trash is taken out and if the trash can is found to be over flowing upon checkout, there may be a $100 deduction from your damage deposit to cover trash removal.

FAMILY GROUPS ONLY AND MAXIMUM OCCUPANCY: Tenancy is reserved for family groups only. No high school, college, civic, weddings, or other non-family groups will be permitted without prior approval. IDs must be furnished upon request. The occupancy limit as stated in the rental advertisement cannot be exceeded. Occupancy count includes children over 2. Violation of the above is grounds for immediate eviction with forfeiture of all rent and damage deposit paid.

GRILL: If a gas grill is on the premises and may only be used on the concrete driveway and must be kept at least 5 ft. from the property while hot or in use. GAS IS NOT PROVIDED. TENANT RESPONSIBLE FOR FILLING GAS TANKS.

MAINTENANCE AND REPAIR: Every reasonable effort is made to keep the property and its equipmentin good working order. Please notify us promptly of any difficulty you incur during your stay. We shall make every effort to correct the problem. Replacements are not provided. There will be no rebate given for inoperable appliances, malfunctioning mechanical systems, and faulty equipment, including HVAC systems. Owner shall have the right to reasonably inspect the property during your occupancy and make repairs to its fixtures, appliances, furnishings, and facilities during your rental period.

KEYS: There will be one key in the lockbox on the door to the unit, which MUST be returned there upon checkout or there may be a $10 deduction per key to your damage deposit.

REFUNDS: Tenant shall not be entitled to any refund due to mechanical failure, unforeseeable weather, mandatory evacuation or disruption of utility service.

CANCELLATIONS: In order to cancel a confirmed reservation and receive part of the deposit back, the property must be re-rented to a new tenant. We will make every effort to re-rent the property so as to minimize your loss. All cancellations to confirmed reservations will be charged a $150.00 administration fee. Cancellations MUST be called in and followed up in writing.

CHECK-IN/CHECK-OUT: There will be a lock box located on or next to the front door. The key is in the lock box. You will find this code on the top of this lease agreement. You can let yourself in any time after 3pm. Check-in begins no earlier than 3:00 p.m. Check-out is no later than 10:00 a.m. NO EXCEPTIONS. An extra day’s rent will be charged for all late check outs and will be deducted from your damage deposit. Our inspection crews require your timely departure so that the unit can be prepared for the next tenants. Tenant is responsible for straightening all the furniture, doing the dishes, taking out the trash, and leaving the unit in good shape for the next tenant. Our cleaning crew will take care of the rest. Please ensure that you have packed ALL of your belongings before checking out. We cannot be responsible for items left in the rental unit.

LIMITATIONS OF REMIDIES, DAMAGES, AND INDEMNITY: In the event Owner or agent is unable to deliver said property to Tenant under this lease agreement due to fire, eminent domain, acts of nature, acts of war, or if the property is unavailable because of delay for reasons beyond Agent or Owners control, Tenant hereby agrees that Agent and Owner’s sole liability as a result of any of these conditions is the full refund of all consideration previously tendered by Tenant pursuant to the terms of the lease. Tenant also agrees that in the case of a double booking, Tenant will be entitled to a full refund of all consideration previously tendered by Tenant. Tenant agrees to release and indemnify Owner and her agent from and against liability for injury to the person of the tenant or to any member of his household or to anyone on said premises, whether invited or not invited by Tenant, resulting from any cause whatsoever, except only such a personal injury caused by the negligent or intentional acts of the owner or her agent. Guest shall not be entitled to any refund to e to unfavorable weather, mandatory hurricane evacuation or disruption of utility service, including cable and/or internet after occupancy. Tenant agrees to be responsible for any repairs necessary due to their negligence.

MISCELLANEOUS: This agreement shall not be binding against Owner or Agent unless and until Agent has received all of the gross rent and all checks have cleared the bank. Tenant acknowledges that they may not have possession of the premises until full rental amount set forth herein has been paid. Every effort has been made to assure that the information in this agreement and any advertisements for the property are correct. Owner cannot be held responsible for advertising errors. Any changes to this agreement must be in writing and agreed to and signed by all parties.

IN WITNESS WHEREOF: this agreement is executed and each party shall keep a copy. NOTICE: this is a legally binding contract. If not understood, seek advice.