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Forms - Strategic Procurement Services

NOTE FOR acQuire USERS ONLY: acQuire e-procurement users do NOT need to complete the Signing Authority Signature Section on current Exception Forms. Approvals will be obtained electronically in the acQuire system. The appropriate exception checkbox should be selected on the acQuire requisition and the completed exception form (minus Signing Authority Signature Section) and all supporting documentation should be uploaded as a PDF to the Internal Attachment section of their acQuire requisition. If any questions, please contact acquire@queensu.ca

Below you will find the various forms used by Strategic Procurement Services (SPS). All forms can be downloaded, opened and edited with Adobe Reader. If the form pertains to a procurement card please follow forwarding instructions listed beside the form below.

In the event that your department wishes to make a Goods & Services purchase but is unable to secure the required number of quotes or has made an emergency purchase (as defined by the Procurement Policy and the Policy on Approval and Execution of Contracts and Invoices), this form must be completed.

In the event that your department wishes to make a Construction or Renovation purchase but is unable to secure the required number of quotes or has made an emergency purchase (as defined by the Procurement Policy and the Policy on Approval and Execution of Contracts and Invoices), this form must be completed.

In the event that your department wishes to secure Strategic Consulting Services but is unable to secure the required number of quotes or has made an emergency purchase (as defined by the Procurement Policy and the Policy on Approval and Execution of Contracts and Invoices), this form must be completed.

The Queen's Procurement Card is an alternate method of purchasing products and services without eroding good business practices or circumventing internal controls. If you are a designated buyer for your faculty or department and wish to be issued a card, please fill in and submit this form to Strategic Procurement Services, to the attention of the Credit Card Program Administrator

In order to ensure that new cardholders are familiar with and agree to abide by the policy and procedures for the procurement card, this form must be signed by the cardholder upon receipt of the new card . This form is made available here for your own reference.

All P0001 Forms: Updated singing officers to reflect changes in the above policy, added a conflict of interest statement to be completed by the Requester and added Research Project information to assist in determining eligibility of research purchases;

P0001 (Goods and Services): Now applies to goods and services purchases including those using research funds;

P0001PPS (Construction & Renovation): New form created since the approval of these contracts requires specific signing officers not present on other contracts;

Strategic Procurement Services acknowledges that Queen’s University is situated on traditional Anishinaabe and Haudenosaunee Territory. We are committed to effective resource stewardship, championing inclusivity and creating a culture of sustainability.