Create Operational Tasks and Checklists with their own due dates, separate from your Financial Close.

y

Financial Controls

Tasks can be tagged as Control Items and easily accessible for review of Internal Audit or Control Team. Across all department and legal entities.

y

Task Setup

Professional

Process Concept

Optimized for recurring processes. Plan and create Tasks Lists with categories, sub-types and hierarchy between Tasks and sub-tasks. Set due dates in relation to a Zero day to achieve a smooth process flow.

y

Task Lists

All the Tasks in your Financial Close or Operational Process that belong together, can be tied to the same Zero day in the Task List.

y

Team Concept

Define your teams and have the team be responsible for performing the Task list. Main Task Owner can be defined in combination with Teams. Users can be part of multiple teams for different Tasks lists.

y

Categories, Grouping and Tagging

You can tie the Task to a specific Legal Entity and Department. Select Main Task Type and Sub-Type. Custom Fields are available for your own classification, grouping and tagging.

y

Internal Controls Tagging

Specific Tagging of Tasks that are control items in Internal Controls. Allows for a review of Internal Controls items across different Task Lists and owners.

You define your Tasks Template once and set its duedate in relation to a Zero day.

y

Scheduling

When creating a task list and adding tasks to it, each task’s due date will be automatically set according to the zero date of the task list.

y

Recurring and non-recurring Tasks

A Task can be recurring or non-recurring (Ad-hoc). Recurring Tasks will automatically start when a new period or Task List is started.

y

Certification Rules

Apply business rules to Tasks; Preparer must add a document or comment, all checklist items must be selected before the preparer can certify.

y

Workflow and Alerts

Professional

Approval Workflow

Smooth workflow (up to five approvers) to Prepare, Approve, Reject and Review Tasks. Comments can be added to improve workflow efficiency. Approval is optional.

y

Alerts, Reminders & Notifications

Alerts and Notifications including e-mail alerts. Set reminder due dates and times.

y

Tasks

Professional

Task Creation

Create tasks.

y

Sub-Tasks Dependencies

Create Sub-Tasks to a Task. Sub-Tasks may need to be completed before Main Task can be closed.

y

Integrated Checklists

Integrated Checklists on each Task or Sub-Task. Gives an easy overview of all the checklist items that needs to be performed before the Task can be completed.

y

Attach Documents or Links to Tasks

Attach Documents or URL links to Tasks. If made mandatory the Task can´t be completed unless there is a document uploaded.

y

Comments

Add comments to Tasks for smooth collaboration and for traceability.

y

Certification Assurance

Task Preparer and Approver certify that Tasks are performed according to guidelines and criteria’s for supporting documentation.

y

Task Lists

Professional

Task Lists Creation

Group all the Tasks that belong in a common process in a Task List. Select the Tasks automatically by filtering on Type, subtype and categorisation of the Tasks.

y

Task List Activation

As all the Tasks in the Task List are defined in relation to a Zero day, you only need to set the Zero day for a Task List, and all Tasks will get their date set automatically (as their due date is set in relation to a Zero day)