Only Freeside members may be reimbursed for approved expenses. To avoid conflict of interest, reimbursement is not allowed for member/member transactions, or in cases where a member has a relationship to the seller, i.e., friend, family, employer. Such transactions must occur through Freeside’s procurement process.

Only Freeside members may be reimbursed for approved expenses. To avoid conflict of interest, reimbursement is not allowed for member/member transactions, or in cases where a member has a relationship to the seller, i.e., friend, family, employer. Such transactions must occur through Freeside’s procurement process.

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A member is required to present the expenses to the SR committee (sr-committee@freesideatlanta.org) as an itemized list with a printed receipt of the transaction(s). If a printed receipt is not available, e.g., a cash transaction for used equipment, then the seller must sign an affidavit of the transaction with their contact information provided.

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A member is required to present the expenses to the SR team (sr@freesideatlanta.org) as an itemized list with a printed receipt of the transaction(s). If a printed receipt is not available, e.g., a cash transaction for used equipment, then the seller must sign an affidavit of the transaction with their contact information provided.

For small expenses (<$50) reimbursement may be issued with the approval of an officer.

For small expenses (<$50) reimbursement may be issued with the approval of an officer.

Revision as of 23:44, 23 March 2013

Approved: 2012-DEC-01

Only Freeside members may be reimbursed for approved expenses. To avoid conflict of interest, reimbursement is not allowed for member/member transactions, or in cases where a member has a relationship to the seller, i.e., friend, family, employer. Such transactions must occur through Freeside’s procurement process.

A member is required to present the expenses to the SR team (sr@freesideatlanta.org) as an itemized list with a printed receipt of the transaction(s). If a printed receipt is not available, e.g., a cash transaction for used equipment, then the seller must sign an affidavit of the transaction with their contact information provided.

For small expenses (<$50) reimbursement may be issued with the approval of an officer.

For large expenses (>$50), or any entertainment expenses, reimbursement requires pre-approval of the Board of Directors (bod@freesideatlanta.org) prior to purchase.

The Treasurer shall issue reimbursement by check to a member when the requirements for reimbursement are met. A receipt of the reimbursement shall be issued and kept on record, and include the member’s name and the amount of reimbursement.