Reporting

The committee is expected to provide reports outlining issues,
recommendations and alternatives to the Task Force. The Task Force
will discuss the reports and reach decisions on the alternatives. Draft
reports, presentations, and subsequent written public comment are
highlighted below.

Sub-Committee Meetings

The current practice of publically announcing sub-committee meetings and
posting meeting summaries will be followed. Sub-committee meetings
will be open to the public. The preparation of meeting agendas will
be the responsibility of the Sub-committee chair(s). A member of
the sub-committee should be appointed to prepare the meeting
summaries.

Preparation of Committee Reports

As part of a sub-committee’s work, it is expected that documents will be
created that may become part of the sub-committee’s reports. In
order to expedite the creation of documents, the following procedure for
gathering comments and producing drafts will be established and is
consistent with FOIA.

The committee may appoint one or two drafters for a document.

The drafters will prepare and forward documents to the committee
members.

The members may review the documents and forward comments only to the
drafters.

The edited documents will be discussed in the public sub-committee
meetings.

This process may be repeated between sub-committee meetings.

Prior to a meeting, the drafters will forward a version to County staff
for posting as part of the agenda.