Council Modern Apprenticeship Programme

We offer a range of Modern Apprenticeships such as:

Corporate Services

Apprentice Payroll Assistant

Duration: 2 years

VQ: Business & Administration level 2/3

College: Work based learning/assessment

Duties:

The accurate update of payroll related information to the council's HR/Payroll systems including, but not limited to, processing of new starts, leavers and changes, timesheets, and student loan deductions.

Record and process verbal/email enquiries from the HR/Payroll helpline on a rotated basis, referring to appropriate officer as required,

Participate as required in developmental projects to review and implement service delivery improvements.

Apprentice HR Assistant

Duration: 2 years

VQ: Business & Administration Level 2/3

College: Work based learning/assessment

Duties:

Provision of HR Advice

Assist in the provision of general advice and information to managers on the application of HR employment policy and procedures, terms and conditions of employment via the HR Direct telephone and email systems.

Assist with the support of the development of Mytoolkit by monitoring queries and that will assist Team Leaders about potential areas for further development to ensure up to date and relevant information is available on all HR policies, procedures and processes.

Employee Contract Administration

Assist with ensuring that appropriate and accurate documentation is completed and sent to the relevant parties within the specified timescales to enable the timeous processing of changes which affect the employment contract.

Assist with the preparation and review of contractual documentation including, but not limited to, statements of particulars, letters outlining changes to conditions of service and maternity/paternity notification.

Recruitment

Assist HR administrative staff on activity required to support the recruitment process. This will include checking vacancy details, ensuring appropriate authorisations are in place, copywriting and proof reading of adverts, responding to queries and ensuring that all relevant appointment paperwork is completed accurately and timeously.

Support the development and roll out manager self-service of the recruitment system by undertaking coaching sessions and reviewing and updating user manuals as and when required.

Support the administration and invigilation of psychometric testing if required.

Specialist HR Support

Assist the provision of a range of specialist HR support tasks, including teacher's salary assessment, pensions administration, preparation and review of team KPIs and performance reporting, organising learning and development events, ordering and invoicing.

Purchase to Pay Apprentice (Finance)

Duration: 2 years

VQ: AAT Accounting Level 2/3

College: West Lothian College (Day Release)

Duties:

Provide a purchase to pay function and ensure a consistent and high quality service is delivered to customers, that is reflected through key performance indicators

Assist in the maintenance of IT finance systems including Purchase to Pay, Accounts Payable, General Ledger, Purchase Card, Treasury and BACS

Process requests for new suppliers and amendments to existing suppliers within agreed timescales

Import supplier catalogues to corporate purchase to pay system

Ensure that invoices are processed timeously through purchase to pay systems enabling the council to meet its performance targets including payment within 30 Days Statutory Performance Indicator

Perform reconciliations of the interface files to the General Ledger, Purchase to Pay, Bank and Purchase Card systems

Process purchase orders routed to the Purchase to Pay and Systems team in accordance with Standing Orders

The accurate recording of information into a range of systems and spreadsheets and produce reports on this information and to provide advice and support to other employees on the use of these systems

Analyse and report on workload, response targets and performance against targets

Preparation of minutes from a variety of meetings and deal with sensitive information in a confidential manner

Undertake goods received tasks such as order processing, invoice matching and dealing with invoice/supplier queries

Receive, verify and process documentation for other services, external customers and suppliers

Maintain sickness absence records, including the updating of spreadsheets , the production of essential correspondence and reports to management to ensure relevant policies are being adhered to

Provide a help/support desk function to customers which includes taking calls, entering information into and interrogating systems, arranging appointments and investigating and responding to enquiries and complaints

Monitor and arrange servicing and safety checks for customers ensuring performance targets are achieved. This will involve liaising with customers and trades operatives and updating relevant systems and preparing correspondence and reports

Provide clerical support for school functions and events e.g. buses, school trips, prize giving.

Photocopying , maintaining filing systems, cataloguing and school record systems

Provide clerical support to senior school staff in assisting with the production of minutes & reports etc.

To provide general assistance as required by school office staff

Plus any other duties as directed

Finance

E-procurement - order, receive and check all goods coming into the school

Assist in the maintenance and administration of accurate records in relation to school accounts

Collection and recording of monies for school trips, events and functions and preparation of money for banking.

Assist in maintenance of school accounts - fund, uniform accounts, transport, staff development and devolved budgets.

DataManagement

Assist in the maintenance of records on school MIS and produce reports where necessary e.g. Registration, attendance and free school meals list.

Update data within school MIS to comply with SCOTXED returns

Assist with the organisation of all school and council literature e.g. parents' handbook, student diaries, parents newsletter.

Communication

Carry out reception duties and assist with the effective flow of communication across all staff, pupils, parents and visiting services e.g. mail, email, telephone messages.

Contribute to the revision and update of communication methods in accordance with council policy.

Security/Health & Safety

Ensure adherence to Council School Security Policy e.g. Ensure visitors' protocol is adopted and followed and assist Head Teacher in ensuring compliance with Health & Safety procedures, in relation to your school function.

Apprentice Audit Assistant

Duration: 2 years

VQ: Business & Administration Level 2/3

College: Work based learning/assessment

Duties:

Document systems, conduct and record audit tests

Discuss audit findings with customers

Prepare relatively straightforward audit reports

Assist with the preparation and update of guidance documents in relation to risk management and business continuity planning

Update and prepare reports from the council's risk register

Analysis and review of financial and non-financial information

Assist with the verification of specified performance indicators and other performance information;

Assist with the review and investigation of data matches in relation to suspected fraud;

Assist with the project to streamline the council's reporting to make this more automated, timely and less labour intensive

Keep up to date with required changes in Waste Data Flow reporting and help contribute to how this can be achieved

Liaise with administration and finance to ensure consistency of reporting with other systems.

Assist with ongoing and new projects including, but not limited to the introduction of Food Waste collections, glass recycling sites and commercial waste recycling collections

Assist with preparation, updating and verification of performance reporting internally within the council (Covalent) for Waste Services and specified performance indicators and other performance information;

Respond within set timescales to a variety of requests for data information from within the service or out with.

Dealing with verbal/ e-mail enquiries from a number of customers, for example waste partners, councillors and statutory bodies. Complete enquiries within agreed timescales.