​Police and Fire Unit purchases need prior approval by PERS staff who determine the rate or outcome of the unit purchases. Do not send forms directly to PERS. All forms are sent to the Centralized PERS Services Team to work with PERS. Once the Centralized PERS Services Team receives approval they will contact the agency regarding the necessary entries in OSPA. Due to the required prior approval process please do not add, change or delete the OSPA P070 screen PRNN deduction without first working with the Centralized PERS Services Team.

Only Police and Firefighter (P&F) employees of the PERS Chapter 238 Program (Tier One or Tier Two) may purchase police and fire units. Police and Fire Units are not available for employees the Oregon Public Service Retirement Plan (OPSRP).

Why?It’s the agencies
responsibility to report accurate leave without pay data to PERS. Currently we
do not have an automatic way of reporting LWOP hours via PPDB or OSPA systems.

What? This process has been designed as a manual way of reporting
LWOP hours to PERS to ensure accurate retirement benefit calculations.

When? Quarterly.

How? CPERS will email each agency (payroll & HR
contact) an excel spreadsheet containing quarterly leave without pay data. The
spreadsheet will contain a list of all employees that coded leave without pay
hours equal or greater than 88 hours a month. The email will include
instructions on how to complete the spreadsheet.

Agencies will….

Confirm
the information on the spreadsheet, and supply corrected hours if needed.

Provide
dates of the full days of leave without pay for the hours/timeframes
provided.

Indicate
if leave was related to an approved workers comp claim.

Return
the information to CPERS within 30 days of the receive date.

CPERS will….

Review
agency information and comments.

Complete
the process to record the leave without pay in the PERS system.

Statewide Centralized PERS Group List (DAS_Centralized_PERS_Services_Team) is used to broadly communicate to all state fiscal employees interested in Centralized PERS related information, updates and instructions.