Training/Work Sessions

Reporting Requirements for Annual Financial Reports of State Agencies and Universities

Interfund Activity

RTI Tables for Interfund/Interagency Transactions
RTI Table 3

Accrued Pass-Through Increase with Reversal

Important: All agencies and universities must use the RTI process for fiscal year-end entries. The T-codes presented in this table may be used for funds in the state’s Treasury and local funds.

Receiving Agency (Agency B)

At fiscal year-end, if Agency B expended more than it received, Agency B must initiate the accrual process and notify Agency A of the pass-through revenue increase.

Agency B must use Doc Type T, PDTT and Batch Type 2 on the initiating ITV with the RTI number provided by Agency A.

Choose one of the following revenue COBJs:

3971 – Federal Pass-Through Revenue, Non-operating

3978 – Federal Pass-Through Revenue, Operating

3725 – State Grant Pass-Through Revenue, Non-operating

3842 – State Grant Pass-Through Revenue, Operating

The ITV posts an increase to accrued pass-through revenue and a due from other agencies with reversal for Agency B.

Disbursing Agency (Agency A)

Agency A must set up an RTI profile on the USAS 55 screen and provide the RTI number to Agency B for entry on the initiating ITV. For more information on establishing an RTI, see 55 (550) Recurring Transaction Profile in the USAS Coding Instructions.

Choose one of the following expenditure COBJs:

7971 – Federal Pass-Through Expenditure, Non-operating

7978 – Federal Pass-Through Expenditure, Operating

7614 – State Grant Pass-Through Expenditure, Non-operating

7615 – State Grant Pass-Through Expenditure, Operating

The initiating ITV by Agency B (described above) posts an increase to accrued pass-through expenditure and a due to other agencies with reversal for Agency A. If the transaction is a federal pass-through, Agency A must increase the federal revenue amount to match the expenditure amount to be recorded in SEFA. This Additional Entry for Agency A is shown below.

Note: When choosing a COBJ to increase the pass-through revenue or expenditure, choose the COBJ used on the original transfer.

T-codes 758 and 759 are system-generated to reverse the accruals. If the T-code 481 entry is backdated into a previous period (month or FY), the reversing 758 and 759 T-codes generate in the current period. An entry backdated into 20CY with an effective date of 08/31/CY generates a reversing entry in the following fiscal year.

DISBURSING AGENCY (Agency A)

RTI T-code set up on the 55 screen

System-GeneratedT-codes

GENERAL LEDGER IMPACT

* No AGL post on this transaction** Correct AGL post on this transaction

482

5501 Expenditure Control – Accrued**1050 Due To Other Agencies**

Generated to Reverse Due To and Accrued Pass-Through Expenditure 758

1050 Due To Other Agencies**5501 Expenditure Control – Accrued**

RECEIVING AGENCY (Agency B)

T-code Entered on ITV Entry screen

System-GeneratedT-codes

GENERAL LEDGER IMPACT

* No AGL post on this transaction** Correct AGL post on this transaction

481

0284 Due From Other Agencies*5001 Revenue Control – Accrued*

757

5001 Revenue Control – Accrued*0284 Due From Other Agencies*0284 Due From Other Agencies**5001 Revenue Control – Accrued**

Generated to Reverse Accrued Pass-Through Revenue and Reverse Due From 759

5001 Revenue Control – Accrued**0284 Due From Other Agencies**

Additional Entry for Agency A:

Agency A must increase the federal revenue amount to match the expenditure amount to be recorded on SEFA. The entry debits federal receivable and credits revenue.

Seq No

Batch Type

Doc Type

Eff Date

Fin Agy

TC

R

AY

PCA

COBJ*

Amount**

Vendor #

AGL

Input GL

USAS D23 Fund

* Use the COBJ that was originally used to receive the federal funds.
** Use the amount that was recorded on the RTI above.

To Increase Federal Revenue and Accrue Federal Receivable with Reversal

(1)

5, 4

U

0831CY

XXX

658

XX

XXXXX

XXXX

$ XX.XX

N/A

N/A

0241

XXXX

Accounting effect of entry:

Debit

Credit

(1)

To Increase Federal Revenue and Accrue Federal Receivable with Reversal

0241 Federal Receivable (Input GL)

$ XX.XX

5100GAAP Revenue Offset

$ XX.XX

Note: T-code 658 automatically reverses with T-code 630 using the current system management date. Therefore, the accrual to increase the federal receivable and revenue is reversed in the following fiscal year.