This
document records the delegation of Council functions, responsibilities, duties,
and powers to Community Boards.†

The
Community Boards have been established under section 49 of the Local Government
Act 2002 to represent, and act as an advocate for, the interests of their
community.†

The delegations
are expressed in general terms.† The delegations shall be exercised with proper
regard for the Councilís strategic direction, policies, plans, Standing Orders
and its interpretation of its statutory obligations.† The delegations are to be
read together with the following propositions.

These
delegations are based on the following principles:

∑Issues
relevant to a specific community should be decided as closely as possible to
that community.† Where an issue has city-wide implications, ie any effects of
the decision cross a ward or community boundary or have consequences for the
city as a whole, the matter will be decided by Council after seeking a
recommendation from the relevant Community Board or (any ambiguity around the
interpretation of ďcity-wideĒ will be determined by the Mayor and Chief
Executive in consultation with the relevant Chair);

∑Efficient
decision-making should be paramount;

∑Conflicts
of interest should be avoided and risks minimised;

∑To
ensure processes are free from bias and pre-determination Community Boards should
not adjudicate on issues on which they have advocated or wish to advocate to
Council;

∑Community
Boards should proactively and constructively engage with residents on local
matters that affect the community they represent and raise with Council issues
raised with them by their community and advocate on behalf of their community.

These
delegations:

(a)do
not delegate any function, duty or power which a statute (for example section
53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits
from being delegated;

(b)are
subject to and do not affect any delegation which the Council has already made
or subsequently makes to any other committee, Council officer or other member
of staff;

(c)are
subject to any other statutory requirements that may apply to a particular
delegation;

(d)are
subject to any notice issued by the Council, from time to time, to a Community
Board that a particular issue must be referred to Council for decision;

(e)reflect
that decisions with significant financial implications should be made by
Council (or a committee with delegated authority);

(f)promote
centralisation of those functions where the appropriate expertise must be
ensured; and

(g)reflect
that all statutory and legal requirements must be met.

DELEGATIONS

Decide:

∑Naming
new roads and alterations to street names (in the Community Boardís area).

∑The
granting of leases and licences in terms of Council policy to voluntary
organisations for Council owned properties in their local area, for example,
halls, but not including the granting of leases and licences to community
houses and centres.

∑The
granting of rights-of-way and other easements over local purpose reserves and
granting of leases or licences on local purpose reserves.

∑The
granting of leases and licences for new activities in terms of Council policy
to community and commercial organisations over recreation reserves subject to
the provisions of the Reserves Act 1977 and land managed as reserve subject to
the provisions of the Local Government 2002, in their local area.† (Note:†
renewal of existing leases and licences will be reported once a year to Councilís
City Development Committee).

∑The
allocation of funding from the Community Engagement Fund in accordance with
Councilís adopted guidelines.

∑Expenditure
of funds allocated by the Council to the Board from the Miscellaneous Budget to
cover expenditure associated with the activities of the Board.† The Chair to
approve expenditure, in consultation with the Board, and forward appropriate
documentation to the Committee Advisor for authorisation.† Boards must not
exceed their annual expenditure from the Miscellaneous Budget.

∑The
allocation of funding for the training and development of Community Board or members,
including formal training courses, attendance at seminars or attendance at
relevant conferences.

Consider
and make recommendations to Council on:

∑Particular
issues notified from time to time by Council to the Community Board.

∑Roading
issues considered by the Mayor and Chief Executive to be strategic due to their
significance on a city-wide basis, including links to the State Highway, or
where their effects cross ward or community boundaries.

∑Parks,
reserves and sports ground naming for sites that have a high profile, city-wide
importance due to their size and location and/or cross ward or community
boundaries.

∑Representatives
to any Council committee, subcommittee, subordinate decision-making body,
working group, or ad hoc group on which a Community Board representative is required
by Council.

The setting, amending or revoking of
speed limits in accordance with the Hutt City Council Bylaw 2005 Speed
Limits, including the hearing of any submissions.

GENERAL
FUNCTIONS

Provide
their local communityís input on:

∑Councilís
Long Term Plan and/or Annual Plan.

∑Councilís
policies, programmes (including the District Roading Programme) and bylaws.

∑Changes
or variations to the District Plan.

∑Resource
management issues which it believes are relevant to its local community,
through advocacy.

∑The
disposal or acquisition of significant assets.

∑Road
safety including road safety education within its area.

∑Any
other issues a Board believes is relevant to its local area.

∑Review
Local Community Plans as required.

Reports may
be prepared by the Board and presented to Council Committees, along with an
officerís recommendation, for consideration.

Any
submissions lodged by a Board or Committee require formal endorsement by way of
resolution.

Co-ordinate
with Council staff:

∑Local
community consultation on city-wide issues on which the Council has called for
consultation.

Maintain:

∑An
overview of roadworks, water supply, sewerage, stormwater drainage, waste
management and traffic management for its local area.

∑An
overview of parks, recreational facilities and community activities within its
local area.

Develop:

∑Community
Response Plans in close consultation with the Wellington Region Emergency
Management Office, emergency organisations, the community, residentsí
associations, other community groups, and local businesses.†† The Community
Response Plans will be reviewed on an annual basis.

Grant:

∑Local
community awards.

Promote:

∑Recreational
facilities and opportunities in its area with a view to ensure maximum usage.

∑Arts
and crafts in its area.

Appoint:

∑A
liaison member or, where appropriate, representatives to ad hoc bodies, which are
involved in community activities within the Boardís area, on which a community
representative is sought.

Endorse:

∑Amendments
to the Eastbourne Community Trust Deed (Eastbourne Community Board only).

††††

HUTT CITY COUNCIL

Wainuiomata Community Board

Meeting to be held in the Wainuiomata Community
Library,

Queen Street, Wainuiomataon

†Thursday 9 February 2017 commencing at 7.00pm.

ORDER PAPER

Public Business

1.†††††† APOLOGIES†

2.†††††† PUBLIC COMMENT

Generally up to 30 minutes is set
aside for public comment (three minutes
per speaker on items appearing on the agenda). Speakers may be asked questions
on the matters they raise. †

With reference to section 43 of
Standing Orders, before putting a question a member shall endeavour to obtain
the information. Questions shall be concise and in writing and handed to the
Chair prior to the commencement of the meeting.††

†

Annie Doornebosch

COMMITTEE ADVISOR
SECRETARIAT SERVICES

†††††

[1]This excludes sites that are considered high
profile, significant on a city-wide basis due to their size and location, or
where the site crosses ward or community boundaries.

[2]The Operational Guide for Urban Forest Plan is
available from Councilís Parks and Gardens Division.