Privacy Policy

This privacy policy (the “Privacy Policy”) applies to your use of the website, services and products of Narrate Conferences, Inc. (“Narrate Conferences”), including, without limitation, the websites, services, and products of Phoenix Rising, Terminus, and Sirens. This Privacy Policy does not apply to your use of any site, service or product not owned, controlled or operated by Narrate Conferences, including, without limitation, sites, products or services linked to or recommended by Narrate Conferences. Specifically, without limitation, this Privacy Policy does not apply to the websites located at www.wordpress.com, www.mailchimp.com, www.googlegroups.com, www.facebook.com, www.twitter.com, www.cafepress.com, www.goodreads.com, or www.paypal.com, which are governed by any privacy policy of the applicable company providing those services.

This Privacy Policy is effective as of May 25, 2018. By using any website, product or service provided by Narrate Conferences, you consent to the Privacy Policy that is in effect on that date. Narrate Conferences reserves the right to alter this Privacy Policy, as well as its website, products and services, at any time and without notice.

Policy Statement
Narrate Conferences presents academic and literary conferences and events. As part of that service, Narrate Conferences collects personal information regarding its attendees and other persons as necessary to operate our conferences and events and provide our products and services. Examples of the collected information include personally identifying information of attendees and contact information for programming applicants. Narrate Conferences has designed this Privacy Policy, and our underlying privacy protocols, to best protect your personal information. While we endeavor to protect your private information to the greatest extent possible, we cannot always promise, and you should not always expect, that your information will remain entirely private.

Third Parties
Narrate Conferences does not provide or sell any information that it collects as part of its business to third parties, unless required to by law.

Registration Information
To attend a Narrate Conferences event, you must register as either an attendee or, occasionally, a business or service professional. As part of this registration process, Narrate Conferences collects personally identifiable information, including, without limitation, your legal name, birth date, and mailing address; if you choose to pay by credit card or electronic check, our payment processor (currently PayPal) will collect certain personally identifiable information as well, and will make that information available to Narrate Conferences. Narrate Conferences’s internal policies prevent anyone not on the registration staff for the event for which you have registered from accessing most personally identifying registration information; the registration staff will use this information, for example, to contact you regarding your registration and to ensure that we provide your registration to only you at the applicable event. Finally, other Narrate Conferences teams will have access to your information in the course of operating our online systems and may use your email or mailing address for the purposes of occasional notification or promotion emails.

Programming Applicant Information
To apply to present programming at a Narrate Conferences event, you must provide us with personally identifiable contact information, including, without limitation, your legal name, telephone number, and email address. Narrate Conferences’s internal policies prevent anyone not on the programming staff for the event for which you are applying to present programming from accessing most personally identifiable information that you provide as part of our programming application process; the programming staff will use this information, for example, to contact you regarding your programming application. Finally, other Narrate Conferences teams will have access to your information in the course of operating our online systems and may use your name and email address for conference operations purposes.

Scholarship Applicant Information
To apply for a scholarship for a Narrate Conferences event, you must provide us with personally identifiable contact information, including, without limitation, your legal name and email address. Narrate Conferences’s internal policies prevent anyone not on the scholarship team for the event for which to are applying for a scholarship from accessing most personally identifiable information that you provide as part of our scholarship application process; the scholarship team will use this information, for example, to ensure that you meet the scholarship requirements and to contact you regarding your scholarship application. Finally, other Narrate Conferences teams will have access to your information in the course of operating our online systems and may use your name and email address for conference operations purposes.

Donation Information
To donate to a Narrate Conferences event, you must provide us with certain personally identifiable information, including, without limitation, your legal name and email address; if you choose to pay for a monetary donation by credit card or electronic check, our payment processor (currently PayPal) will collect certain personally identifiable information as well, and will make that information available to Narrate Conferences. Please note that you will always have the right to require that you be listed with a pseudonym or anonymously in public acknowledgement of your donation. Narrate Conferences’s internal policies prevent anyone not on the fundraising team from accessing most personally identifiable information that you provide as part of our donation process; the fundraising team will use this information, for example, to send you an acknowledgement of your donation. Other Narrate Conferences teams will have access to your information in the course of operating our online systems and may use your designated acknowledgement name (e.g., legal name, pseudonym, “anonymous”) in providing public acknowledgement of your donation.

Volunteer Information
To volunteer for a Narrate Conferences event, you must provide us with certain personally identifiable information, including, without limitation, your legal name and email address. The conference team will use this information, for example, to contact you regarding volunteer shifts and to acknowledge your status as a volunteer in the conference program book.

Other Information
As part of your involvement in a Narrate Conferences event, you must provide us with basic information to allow us to carry on the business for which you contacted us. Narrate Conferences will not share this information beyond the teams for its events.

User Names and Passwords
You may access certain portions of the Narrate Conferences systems with a user name and password that you designate. In this manner, you have the ability to alter certain portions of the information you have given us. You are responsible for the security of your user name and password.

Your Right to Your Information
You have the right to know what personally identifiable information Narrate Conferences retains with respect to you. If you have any questions or concerns, or would like to verify your personally identifiable information in our records, please email us at (legal at narrateconferences.org).

Your Right to Be Forgotten
Once you no longer have a business relationship with Narrate Conferences, you have the right to require that Narrate Conferences expunge all of your personally identifiable information from our records. If you would like us to do so, please email us at (legal at narrateconferences.org). Your business relationship with Narrate Conferences will expire one (1) year following the conclusion of the most recent Narrate Conferences event for which you registered, applied for programming and/or a scholarship, donated, and/or volunteered.

Contact Us
If you have any questions or concerns regarding how Narrate Conferences collects, stores, or uses your personally identifiable information, or you object to providing your personally identifiable information as set forth in this Privacy Policy, please email us at (legal at narrateconferences.org).