Student Request Forms

Forms for all other taught courses

If you are studying on a course outside of the Undergraduate Modular Programme (UMP), the forms on this page will allow you to request changes in circumstance, for example if you need to change mode of study or request a period of approved temporary withdrawal.

If you want to add or remove modules within the normal deadlines, or if you want to request the addition of a module after the normal deadline, the Online Programme Registration (OLPR) facility on PIP should be used. You should only use the forms for adding and deleting modules if you are not able to make the changes via PIP.

If you need help filling out the forms on this page, please refer to the guides for completing the forms.

Mitigating circumstances form

The University defines mitigating circumstances as: 'circumstances which are beyond the control of the student and which could not be reasonably accommodated by the student and which seriously impair performance in assessment.'

If you believe that you have been affected by mitigating circumstances you should complete a mitigating circumstances form:

If you are requesting either an extension of more than one week, a re submission, a resit, or a disregard, please submit the completed form and your supporting evidence by email to Student Central at the following address ( studentrecords@brookes.ac.uk). Applications can be scanned using any of the Managed Print services located at all campuses.

If you are requesting an extension of up to one week, please give your completed form to the module leader(s) of the module(s) for which you believe you were affected."Until you've received written confirmation of an extension, you should continue to work to your original coursework deadline. If that deadline arrives while you're waiting for the outcome of a mitigating circumstances application, you should hand in what you've managed to complete. If you're subsequently given an extension through mitigating circumstances, you can then hand in the fully completed coursework"

Request a change to your mode of study

Use this form to request a change to your mode of study e.g. full-time to part-time or part-time to full-time. The new mode of study must be an alternative mode of study that is available on your course. It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change prior to submitting the form. Once the form has been authorised and processed, you will need to check your programme of study on PIP to ensure that it is aligned with your new mode of study.

Request a change to your award aim

Use this form to request a change to your award aim. This must be an alternative award that is available on your course. For example, if you a currently studying towards a masters degree and would like to change this to a postgraduate diploma, you would use this form. You should consult your Student Support Coordinator or Academic Adviser regarding this change prior to submitting the form. Once the form has been authorised and processed, you will need to check your programme of study on PIP to ensure that it meets the requirements of your new award aim.

Request a change to your expected completion date

Use this form to request a change to your expected completion date. You should consult your Student Support Coordinator or Academic Adviser regarding this change prior to submitting the form. Once the form has been authorised and processed, you will need to check your programme of study on PIP to ensure that this is aligned with your new expected completion date.

Request to add or delete modules (within normal deadlines)

The primary method for adding and deleting modules is the Online Programme Registration facility on PIP. If you need to add and / or delete modules (and are within the normal deadlines for doing this) and have not yet attempted this on PIP, please do this now instead of submitting the form below.

It is advised that you always consult your Student Support Coordinator or Academic Adviser regarding the content of your programme of study.

Request to add a module after the normal deadline

The primary method for requesting a late module addition is the late module addition request facility on PIP. A 'Request Late Module Addition' link will be visible next to the run of the module within the module description page on PIP. If you need to request a late module addition and have not yet attempted this on PIP, please do this now instead of submitting the form below.

It is advised that you always consult your Student Support Coordinator or Academic Adviser regarding the content of your programme of study.

Request to register modules for a complete academic year

The primary method for adding and deleting modules is the Online Programme Registration facility on PIP. If you need to add and / or delete modules for the forthcoming academic year (and are within the normal deadlines for doing this) and have not yet attempted this on PIP, please do this now instead of submitting the form below.

It is advised that you always consult your Student Support Coordinator or Academic Adviser regarding the content of your programme of study.

Request course/subject change

Use this form to request a change to your course / subject. You should get approval from the Subject Co-ordinator of the new course/subject before submitting this form.

Once submitted, this form will go to the subject co-ordinator of the proposed subject / course for authorisation.

It is advised that you always consult your Student Support Coordinator or Academic Adviser regarding the content of your programme of study.

Please note: Once the enrolment deadline has passed, it is not possible for new students in their first year to change course/subject in their first semester of study. However a request can be proposed for consideration for the next appropriate entry point for the course/ subject.

Request for permanent voluntary withdrawal from your course

Use this form to request permanent voluntary withdrawal from your course. It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change, prior to submitting the form.

Request for a period of approved temporary withdrawal

Use this form to request a period of approved temporary withdrawal from your course within normal deadlines. It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change, prior to submitting the form. Please note that the period of approved temporary withdrawal cannot last more than one academic year / twelve months.

If you are applying for temporary withdrawal for the current term or semester, and you are making the application after week 7, then you must complete form F201L below.

If you are a new student enrolled in your first semester of study you will need to request to defer your place until the next available admission point. Please email your request to deferrals@brookes.ac.uk.

Request for a period of late approved temporary withdrawal

Use this form to request a period of approved temporary withdrawal from your course if you are applying for temporary withdrawal for the current semester and it is after week 7.

Late temporary withdrawal requests will only be considered where you can provide evidence from your Module Leaders that you have not attended beyond Week 7 of the semester.

It is advised that you consult your Student Support Coordinator or Academic Adviser regarding this change, prior to submitting the form. Please note that the period of approved temporary withdrawal cannot last more than one academic year / twelve months.

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