College Budget Committee Update

The College Budget Committee held its last meeting for the Fall 2013 semester on Thursday, December 5, 2013, co-chaired by Leigh Anne Shaw, Academic Senate President, and Eloisa Briones, Vice President of Administrative Services.

One-Time Funding Requests

Over the past seven or eight years, the college has not been able to able to augment the Fund 1 operational budgets across divisions and programs despite the rising cost of inflation over the years. The CBC solicited requests for one-time funding to allocate $200,000 from last year’s fund 1 carryover to meet one-time needs. Division deans worked with their faculty and staff to identify needs and submitted requests that included several that were previously funded out of Measure G. The college had a carryover of Measure G funds from 2012-2013 amounting to $294,000. The CBC approved the allocation of $266,884 for Measure G requests. Fund 1 requests submitted totaled $236,565 which represents division and program needs up to June 30, 2014. CBC approved funding these requests in total, using the $200,000 and an additional $36K from last year’s fund 1 carryover.

Review of Process for Developing the 2014-15 Fund 1 Budget

CBC will review the current college budget process at the next meeting. Committee members will email suggestions to the group. Eloisa will build these into the current process for review and discussion. One of the goals is to establish a formal and streamlined budget request process to better ensure ongoing funding.

Mechanics and Implications for Merging IPC and CBC

CBC and IPC will meet separately in January. Joint meetings will begin in February. This will allow remaining business to be conducted and for membership to be adjusted in case of scheduling difficulties. Meetings starting in February will follow the CBC schedule of every 2nd and last Thursday 2-4pm. CBC-focused meetings will be chaired by the VP of Administrative Affairs and the President of the Academic Senate. IPC-focused meetings will be chaired by the Dean of PRIE. Dual focus meetings will have segments chaired by the respective leaders. The suggested name for committee is the “Budget and Planning Committee” to follow names of existing documents bearing that name.