Last visited

Profiles

Forums

Everything posted by Angela YL

Our Windows version program PDFelement 6 Professional allows you to duplicate PDF pages by the simple method of copy and paste. You can copy and paste the pages in the Thumbnail panel or in the Page menu. Here are more instructions for your reference:
https://pdf.wondershare.com/pdfelement/user-guide.html#duplicate_pages

Our Mac version program PDFelement 6 (Professional) for Mac can help you create bookmarks in PDF files. Here are two methods for your reference:
1) After opening the PDF file in our program, please click the View>Bookmark panel, then control-click the blank area to add bookmarks, you can even add the child bookmarks.
2) After opening the PDF file in the program, please click the Select button, then control-click the blank area of the page to choose Add Bookmark.

PDFelement 6 Professional supports to customize your own images to be stamps.
1. Windows version
After opening your PDF file in the program, please click the Comment>Create Stamp>Create Custom Stamp button, click the Select Picture button to load your image as the stamp. Then click the Stamp button to apply this custom stamp on the page.
2. Mac version
After opening your PDF file in the program, click the Comment>Signature button, then click the + symbol to choose Create from Image option, browse an image to open as a signature. Next time, you can select this signature image on the right-side panel directly.
Here are more instructions for your reference: https://pdf.wondershare.com/pdfelement-mac/user-guide.html#stamps

If you have a form that want others to send it back to you after filling out the form, then you can use our program PDFelement 6 Professional to create a "submit" button. Others can click this button to submit the form to you directly.
1. After opening your PDF form in the program, please click the Form>Button button to add a button in the file.
2. Double-click this added button to open its properties window. In the Actions tab, please choose "Submit a form" in the box of Select Action.
3. Click the above Add button, select the file format that you want to receive. And choose the submit method as: HTTP address or Email address. Then enter the URL in the following box to submit to.

Charts, as an illustrated way of showing boring facts and figures, has always helped to embellish professional Word documents. It helps readers compare data and understand trends with a glance, especially useful as supporting arguments to the underlying text that can easily be ignored.
1. Click on the Insert>Chart button.
2. In the opening new window, choose the chart type as you want.
3. Click the OK button – Microsoft Excel will be opened automatically with some sample data and a sample chart is inserted in your Word document.
4. Entering your own data in the same place of the sample data in the Excel file. After entering your data, you can close the excel file. If you want to edit the data again, click on the Edit Data button in the Word document.
5. Change the appearance of your chart using the Design, Layout, and Format tabs.

Microsoft Word Skills
5. Manage Page Layout
The next Microsoft Word skill is how to set up and preview the page format of any document. Understanding how to do this gives you the flexibility to change a document look as whatever you want, rather than being stuck with the default settings like page margin size.
Go to the “Insert” menu, things like the “Page Number” tool, which will automate and manage the page numbering for you.
“Page Layout” menu has a bulk of the page formatting options you need. If you’re writing up a newsletter for your company, it will be convenient to use the “Columns” tool instead of mess around with manually trying to work out the formatting into sections of the page.
Page margin setting is in the menu of "Page Layout">“Page Borders”, click the “Page Border” tab, and click the “Options” button:
You can set top, bottom, left and right page margins there. And in the “Borders" and "Shading” tabs, you will find many other cool things you can do, like place border lines on any side of the page, apply to only sections of the document, and much more.
Learning these MS Word and Excel skills, you’ll impress everyone in your office! What other software skills have you found to be key?

Microsoft Word Skills
4. Format & Re-Use Headers
When you have a good header design for something like a letter or a certain type of report that you have to fill out, you never have to design or create that header again, you can re-use the header directly. You can save a document with all of the header formatting you need, and save all of that effort the next time you create the same document. Click the Insert>Header button to go to its menu:
With these settings, you can see header tool can be versatile and useful. You can automatically have headers alternate between two designs between even and odd pages, and you can even break your document into sections and give each section its own unique header.
This flexibility allows you to automate all of the repeat steps for the various documents, help saving lots of time. Another advantage of using headers in this way is that if you ever want to change any part of those headers in the document, all you have to do is make the change to the header style in one place, and the change will automatically applied to all the pages. Without a header tool, you may have to manually make the change on each page one by one.

Microsoft Excel Skills
3. Manage Data Easily With the PivotTable Tool
PivotTable tool can help you save a tremendous amount of analysis time based on the large amount of data, while you can spend more of your time studying the results. Select an entire table of data (including headers) in the file, then click the Insert>PivotTable button in the mene , the PivotTable analyzes the data and brings it into a new sheet where you can manipulate that data in various ways.
The PivotTable tool allows you to select the columns of data that you want to analyze, and then choose the type of calculation that you want to summarize the data for:

Microsoft Excel Skills
2. Use Autofill for Formulas
Skill #2 to learn is using autofill for formulas. If you write a formula at the bottom of one column – for example averaging all of the values in that column – you can use this same autofill feature to do the same calculation at the bottom for each other columns as well.
You do it the same way as last skill. Click and hold the lower right corner of the cell where you just typed in the formula, and then drag it to the right to across the other columns.
When you release the mouse, all of those columns will calculate automatically at the bottom cell. You do not need to calculate each column separately, it can save lots of time.

Microsoft Excel Skills
1. Make Use of Autofill
You can save a tremendous amount of time with two methods of filling in data in Excel. Skill #1 is the “autofill” feature – filling out numbered data in columns and rows. This feature of Excel can help you save hours of data entry work. To use it, simply type anything into the first cell that ends in a number.
Click and hold the lower-right corner of the cell, when you get the black + symbol and drag the mouse down the column. You’ll notice that the number will automatically increment for each cell.

For your information that our program PDFelement 6 Professional is a 32-bit program, however it is also compatible with 64-bit system. It supports both of 32-bit and 64-bit systems, no worries to use: https://pdf.wondershare.com/pdfelement/

When your PDF file size is too large to be sent or uploaded, you can use the Optimize function in PDFelement 6 Professional to get a smaller PDF file.
1. Windows version
After opening your PDF document in the program, please click the File>Optimize button to select the DPI as you want to optimize directly. If you click the Custom option, you can customize the DPI as you want directly.
2. Mac version
After opening your PDF file in the program, please click the File>Save As Other>Optimize PDF button on the top menu, in the pop up window, select the DPI as you want to optimize.

Our latest version 6.2.0 of PDFelement 6 Professional supports to change properties for multiple form fields or boxes at the same time. Some times, you may need to have the same form fields or boxes, then you can create one field and double-click it to change its properties as you want, then copy and paste the fields to duplicate more.
However, if you want to have many Combo Box or List Box with the same item list, the copy and paste method may not help. But you can copy and paste the combo box or list box to duplicate more first, then hold the Ctrl key to select all the boxes as you want. Double-click the selected box to open the Properties window, then in the Options list, you can set the item list as you want. In this way, the item list will be applied to all the selected boxes, so you do not need to set one by one.

If you have a PDF that has the same text on every single page and need to remove it, then you can use the "Find and Replace" function to meet your needs instead of removing each text page by page manually.
After opening your PDF file in the program, click the Ctrl+F keys to open the find box, then enter the keyword that you want to remove, click the Replace With button, and do not need to enter any new word to replace. You just need to click the Replace button, it will find out the key word, and replace it with a blank space. In this way, it will help you remove the keyword as you want.
1. Windows version:
2. Mac version:
In the Mac version program, please click the Comment+F keys to open the Find and Replace window. And do the same above steps to find the keyword and replace with a blank space.

When you create a text field for others to fill with some special format of numbers, you can use our program PDFelement 6 Professional to set the special format as you want.
1. After clicking the Form>Text Field button to add the text field, please double click it to open the Properties window.
2. In the Format tab, you can chooses a number category as you want.
3. If you choose Special, then you will get more types:
Zip Code
For a five-digit U.S. postal code.
Zip Code + 4
For a nine-digit U.S. postal code.
Phone Number
For a ten-digit telephone number.
Social Security Number
For a nine-digit U.S. Social Security Number. Hyphens are inserted automatically after the third and fifth digits.
Arbitrary Mask
Changes the format category to Custom and makes another text field available, in which you can type a custom format. Use this option to specify which types of characters the user can enter in any given position, and how the data displays in the field.
A
Accepts only letters (A–Z, a-z).
X
Accepts spaces and most printable characters, including all characters available on a standard keyboard and ANSI characters in the ranges of 32–126 and 128–255.
O
The letter “O” accepts alphanumeric characters (A–Z, a-z, and 0–9).
9
Accepts only numeric characters (0–9).
For example, a mask setting of AAA--p#999 accepts the input BOE--p#767. A mask setting of OOOOO@XXX accepts the input vad12@3Up.

PDFelement 6 Professional for Mac also supports to convert each PDF page to a separate excel sheet or convert all PDF pages to a single excel sheet. After opening the PDF file in it, click the Convert>To Excel button. Please click the Options tab on the right side to choose the option as you want.

If you have a PDF file with multiple pages, PDFelement 6 not only supports to help you convert PDF files to Excel files, but also allows you to decide to convert all pages into a single excel sheet or convert each page into a single excel sheet as you want to manipulate the data.
There are two methods to set the choice when you convert by the Windows version program.
Method 1. After opening your PDF file in the program, click the Home>To Others>Convert to Excel button to convert. Then in the pop up window, click the Setting button to choose the option as you want.
Method 2. After opening the PDF file in the program, click the File>Preferences button, in the Convert>Excel tab, choose the option as you want to convert.

Link function is a useful tool that helps you to lead the readers to related articles, pages, or the intended web. However, the rectangles around the text to indicate the links may affect your viewing and reading, so you can set an invisible rectangles for the links. PDFelement can meet all your needs.
1. Windows version
After opening the PDF file in the program, click the Edit>Link button, then the cursor will change to a cross, draw the area that you want to set the link for, a window will pop up. Choose Invisible rectangle in the box of Link Type. Set the link action as you want. Here are more details: https://pdf.wondershare.com/pdfelement/user-guide.html#link
2. Mac version
Click the Edit>Link button, the cursor will change to a cross too, draw the area where you want to set the link for. Then on the right-side panel, you can choose the link actions in the Actions tab. Click the Appearance tab to choose Invisible Rectangle for the Link Type. Here are more details: https://pdf.wondershare.com/pdfelement-mac/user-guide.html#link
Have Fun!

Here is a supplementary of another situation: combine when you have already opened two files in the program.
http://forum.pdf.wondershare.com/index.php?/topic/1183-combine-already-opened-pdf-files-in-tabs/

There are several ways to combine multiple documents to one PDF file using PDFelement of Windows or Mac version.
1. To get started, please open the program first, click the Combine PDF box to load multiple documents in to combine.
2. After opening the program, click the Home>Combine Files button to load multiple documents to combine.
3. If you have already opened one of the PDF file in the program, then you can click the Page>Insert>From PDF button to choose another PDF file to insert, and you can choose to insert all the pages or only a range of pages.

If you have already opened two PDF files in our program PDFelement, there is an easier way to combine them directly without using the "Combine" or "Insert Pages" buttons.
1) Click the Thumbnail button on the very left side to display the thumbnail panel for both PDF files.
2) Select the page in one opened PDF file in the thumbnail panel, you can keep pressing Ctrl key and click multiple pages to select them all at the same time.
3) Hold the mouse click to drag the selected pages to the tab of another opened PDF file, then it will jump to another opened PDF file directly. Release the mouse click and drop the selected pages in the thumbnail panel of this second opened PDF file. You can also choose the position where to insert the pages, just put your mouse click on the correct page position in the thumbnail, then release your mouse click. After inserting the pages, you can still move the page to the correct place to change the order as you want.
Here is the video for reference:
Video_2017-07-10_151403.wmv

Exactly, after clicking the “Edit” button, click the target image to select and hold the Shift key while dragging the corner of the image will allow you to resize the image and maintain the same aspect ratio. If you want to change the aspect radio of the object, just need to drag the corner of the object to resize it to .