Many applications have to manage documents or images in
addition to solving the business problems that they target. For example, a marketing campaign manager may
want to drop in the very latest marketing brochure in a campaign she is running;
a document that is constantly being updated by the marketing team. In general,
users have certain expectation about what they should be able to do with the
documents. They may want to:

Upload the documents from their desktop by simply dragging
to specific folder. They would expect
some sync client to push the document to the relevant location associated with
the application.

Access the documents from their mobile application or
from a different computer workstation or via the Web.

Easily but securely share the documents with other
users, either within or external to their organization for work collaboration.

Have the documents available even when offline

Whether you are using a Cloud, on-premise or a custom
application, application developers do not have to develop these capabilities from
scratch. Documents Cloud Service is a
Platform-as-a-Service offering from Oracle that can be easily leveraged with
Oracle SaaS, on-premise and any third party applications. Oracle Documents
Cloud Service provides a platform that developers can use to expose those
features quickly with minimal development effort. Developers have a choice between:

Iframe
Embedding - Embedding the Document Cloud Service HTML interface within their application
to surface the document capability. This
approach does not require you to implement a user interface to the Document
Cloud Service and automatically surfaces all features the Service in your application.

API - Surfacing Document Cloud Service within the user
interface of their application by making web service calls to the Document
Service API. This approach allows you to
create a custom user interface that is tailored to your specific application.

Additionally, developers may use Applinks to leverage
the same user credentials for Oracle Documents.

This article will
focus on Iframe Embedding. We will
address the API in a future article.

Iframe
Embedding

You can embed the Oracle Documents Cloud Service interface in
an inline frame (IFRAME tag). When you
do that, you may want to remove the default branding and other aspects of the
user interface. You can do that by
adding “/embed” to the URL of the page that you would like to embed.

For example, the top level folder URL in the standard
interface is as follows:

3Di is a Gold Partner of Oracle and also a Pillar Partner for Middlware Solutions and a Top Partner for North America. 3Di has alo successfully delivered over 200 projects to public sector, private sector and military clients. Please visit www.3disystems.com for further information. Join us on Wednesday, March 4, 2015 at 9:00 am Central Standard Time (Chicago, GMT-06:00) to learn how customers are re-thinking their enterprise mobile strategy unifying the client, content, context, security and cloud in their enterprise mobile strategy. Through case studies and live demonstrations, 3Di will present how customers like you have successfully addressed these questions using Oracle Technologies and 3Di's solutions, innovations and services. Register Now!

Inspyrus is a silicon valley software startup that provides large enterprises and small-to-medium businesses with cloud and on-premise technology solutions. Join this webcast to learn how Next-Gen A/P Process Automation can deliver significant results in terms of cost savings, processing time and resource efficiency to your existing Oracle and non-Oracle ERP applications.

Most organizations now have SharePoint in one form or another within their organization, but 63% are somewhat stalled in their adoption and progress. Top biggest ongoing issues are persuading staff to use it, poor governance, and lack of internal expertise. It can’t just be left to IT, it requires the business managers and information workers to get involved to maximize the value.

Join your peers from organizations like Target, 3M, Medtronic and US Bank at this free 90 min meetup to learn how to avoid common mistakes and how to ensure success with SharePoint. Connect with local SharePoint experts and customers, and get the latest AIIM (Association for Information and Image Management) research from 400+ SharePoint deployments. Bring your tough questions and ask your colleagues and SharePoint experts for their advice and assistance.

Don't miss this opportunity to meet local SharePoint experts and customers.

Identify the best way to get user adoption, governance, and business value

Discuss how to best re-energize a stalled implementation

Plan the role of SharePoint vs. 3rd party extensions and applications

Describe best practices for upgrading and migrating to latest version

"If you work with your organization’s information or collaboration resources and technologies, you’ll surely find AIIM a treasure trove of
resources."- Andrew McAfee, Professor and author, Enterprise 2.0 and Race Against the Machine

"I find AIIM one of the very best resources for my job." - Larry Sanders, Supervisor at Woodmen of the World Life Insurance Society

“The range of information that AIIM is providing to our industry is nothing short of impressive and the Professional Membership sits at the heart of it.” - Hanns Köhler-Krüner, Research Director at Gartner

Register now to secure your spot - don't miss this free opportunity for education and networking!

ECONTENT SPONSORED WEBEVENTS | LIVE STREAMING AUDIO
Strategies for Delivering Next-Gen Digital Experiences
Thursday February 26, 2015
11:00am PT / 2:00pm ET
The world has changed to one that's always on, always-engaged, requiring organizations to rapidly become "digital businesses." In order to thrive and survive in this new economy, having the right digital experience and engagement strategy and speed of execution is crucial. So how do you get started and accelerate this transformation?

Attend this webcast as we outline best practice strategies to seize the full potential of digital experience & engagement - to deliver the next wave of revenue growth, service excellence and business efficiency. You will gain deep insights into how you can engage your customers, partners and employees for maximum results by empowering both marketing and IT with increased business agility and responsiveness.

The digital economy runs on a constant flow of information, and smart companies know that limiting access to information reduces the ability to make split-second decisions that drive competitive advantage. The challenge is to provide access to files for people constantly on the move, simply and without compromising security.

"We wanted organizations to be able to sync and share files with the same simplicity found in consumer-oriented services, but with enterprise-grade security and ease of integration with their existing IT infrastructure and applications," says Oracle's Senior Director of Product Management David Le Strat.

Oracle Documents Cloud Service is organized around four key concepts.

Simplicity. Collaboration is an organic, intuitive process that succeeds best with tools that help processes unfold without imposing technical restrictions. Oracle Documents Cloud Service is available to you wherever you are, using whatever device you have handy. That means you can work with the tools you're comfortable using—a web browser or mobile app—without any special training.

Ubiquity. With support for iPhone, iPad, and Android mobile devices, along with desktop sync for both Mac and Windows computers, it doesn't matter how you access your documents. The service is always available, anytime—for you and everyone you collaborate with.

Integration. Oracle Documents Cloud Service has been designed with a rich set of APIs for integrating and extending business applications and processes with content collaboration. "For example," says Le Strat, "you can embed the Oracle Documents Cloud Service web interface into your business applications, letting your team manage their content directly within the context of existing tasks."

The ability to easily and securely access files and collaborate on business initiatives is a key underpinning to enterprise agility. With Oracle Documents Cloud Service, you can support the nimble business while still maintaining vital IT control and security.

More and more users are relying on their mobile smartphones
and tablets to continue working outside of the office. We want to help
businesses--large and small--achieve flexibility and agility in the way their
users can work for maximum productivity and success, anywhere at any time.

For users who rely on access to content this means giving
them the means to browse all the content they have access to, ability to easily
search for material, ability to discuss and act on content, and the ability to
take content offline directly on their mobile devices.

· It is worth noting that all content is encrypted during
transmission and when downloaded to your mobile device local storage.

Today’s post focuses on maximizing the protection of your
enterprise’s content by ensuring you use of application level passcode
protection

Setting a Passcode

Much like our security codes on mobile devices, Passcodes are four-digit numbers that you set to
lock the app when you're not using it.

If you leave your device unattended and don't
return within a specified time, you must enter the passcode. This helps to
prevent unauthorized access to the app if your device is left active where others could use
it. After five unsuccessful attempts, any content you have stored locally will be
wiped from the device.

5. Enter the four digits
to use as a passcode. Enter the digits again for confirmation.

6. Tap Require Passcode
and choose the amount of time that has to pass before you need to enter the
passcode. For example, if you choose After 1 minute, then you leave the app and return after more than
one minute, you have to enter the passcode to use the app again.

On Android:

1. Tap to open the navigation panel, then tap to access your settings.

2. In
the Security section, tap Enable Passcode.

3. Enter
the four digits to use as a passcode, then re-enter the digits to confirm.

4. Tap
Prompt for Passcode and choose the amount of time that has to pass before you
need to enter the passcode.

Hope you enjoyed this post. We will continue to explore the myriad of things you can do directly from your mobile device using Oracle Documents Cloud Service. Meanwhile, if there is a particular topic you would be interested in, do let us know.

Q. How do I download the slide presentation? The slides are available by clicking on the folder icon at the bottom of the console.

Q. This covers a lot of different systems and processes, how can you help me understand where it all lives in my organization? Great question, we actually have an Assessment that will cover later in the presentation.Q. Does Oracle offer an integrated tool, or does one need to purchase each separate tool (i.e. Eloqua, RightNow, etc.)? The answer is "it depends" -- on your starting point and end-goals. Elements of the DX strategy are embodied in specific products, but the larger story is more of a "solution" which takes specific elements of the products mentioned. The Assessment will help determine the components.Q. Can you please provide some examples wherever possible? This white paper outlines some specific customers referenced with some of their results.Q. Does Eloqua provide an integrated solution? Or would we need to purchase multiple tools to build this (i.e. Eloqua, RightNow), etc.? The complete Digital Experience will include other elements beyond Eloqua depending on your specific needs. But the Marketing Cloud is a key element.Q. What does the "assessment" cost?There is no charge from Oracle, but there is time that has to be invested.Please be sure to view the on demand version of the webcast in case you missed it, and check out the corresponding white paper "Delivering Next-Generation Digital Experiences!"

Becoming a digital business is imperative for all organizations that wish to deliver the next wave of revenue growth, service excellence, and business efficiency. Today’s enterprises need to connect “experiences” to outcomes, encompassing the entire customer engagement lifecycle. Line-of-business (LOB) and IT leaders have come to agree on the key business priorities: to grow revenue, acquire and retain customers, and improve customer satisfaction—all while reducing costs and minimizing risk. It’s widely understood that the digital experience (DX) has become the cornerstone for all brand experiences. It’s crucial that organizations get this right since the stakes for getting it wrong are extremely high.

Think about all the twists and turns that the average customer takes on his or her journey with your brand—all the touchpoints including traditional advertising, social marketing, mobile apps, and website interactions. Collectively, the experiences on this digital journey should connect customers with your brand, products, and services based on your knowledge and insight into their personas and online behaviors.

In short, the engagement vision of the organization has to match the reality of what customers experience. That’s why innovative marketers rely on digital experience and engagement technologies to engage their audiences, launch new products, establish comprehensive services, and develop new and compelling business models. Marketers have learned how to empower their audiences—including customers, citizens, employees, suppliers, and partners—as well as how to optimize their business operations based on industry-leading digital experiences.

How do you deliver an experience that is frictionless and reflects your understanding of who your customers and audiences are so you can meet their needs, secure their loyalty, and effectively sell your products and services to them? You do it by eliminating information silos and fragmented customer engagement tools by creating a single digital experience platform that can be leveraged across all marketing functions and used to connect marketing to the rest of the enterprise. Digital experiences that are informed by data unify the customer experience and help you build a base of engaged, loyal advocates.

We invite you to join us tomorrow for a webcast "Delivering Next-Gen Digital Experiences", where Chris Preston will discuss and provide an in-depth look at technologies that enable IT leaders to connect digital customer experiences to business outcomes. Register today!

Becoming a digital business is imperative for organizations to deliver the next wave of revenue growth, service excellence and business efficiency. And the stakes are high -- 94% of customers discontinue communications because of irrelevant messages and experiences.

Join this webcast for an in-depth look at technologies that enable IT leaders to connect digital customer experiences to business outcomes. Learn how to:

Deliver omni-channel experiences that are seamless, tailored and innovative across Paid, Owned and Earned media

Convert unknown audiences to known and involved customers

Extend reach and orchestrate engagement across all channels and devices

Move Marketing from silo’d technologies to a single Digital Experience Platform that also connects Marketing to the entire organization

All this week, we have been covering quick tips on how to get started with Oracle Documents Cloud Service (DOCS) administration. In my first post in the series, I shared how you can easily add a user or a group of users to DOCS. The second post focused on assigning user quota and how to reset a user's password. In this final post in the series, we will take a look at how to create a Public Link to securely share with external collaborators. We would also discuss how to monitor system usage to optimize services and savings.

And remember, while this is a final post in THIS series, there is much to discuss and discover. So, stay tuned for our next installment and in between, if you have a hankering for more Oracle Documents Cloud Service, don't forget to visit our website loaded with comprehensive demos and materials and catch us at an Oracle Cloud Day near you. For your desk viewing, we now also have the replay of Oracle Cloud Platform Online Forum available.

In the meantime, here we go on to the next two tips on DOCS administration.

As
an administrator, you definitely want your end-users to be more productive by
getting the most out of the Documents Cloud Service. You also want to ensure
that security of documents is maintained.

Creating
public links is a very easy way for end-users to create a link to a file /
folder and share it externally. Using the admin console, you set policies to
enable / disable public links for files/folders by following these steps.

1. Open
your web browser and sign in to Oracle Documents Cloud Service as an
administrator.

2. Open
your user menu in the top right corner and click Administration.

3. Select
System-Wide Settings from the left menu.

4. Enable
public links to files and folders by clicking Yes.

5. Define
the default role for public links. You can choose from Downloader or Viewer.

We know how important it is to have a pulse on how well the
Document Service is being used within your organization. Also, as an
administrator, you want to have complete insight into the state of the service.

Oracle Documents Service provides a rich dashboard which has
a wealth of information. To get to it, follow the following steps:

Sign in to the My Services
Application.

On the dashboard, select the service
and click the Overview or Metrics icon on the left side of the page.

As you can
see, Oracle Document Cloud Service is fairly intuitive and user friendly. With
comprehensive security and user administration features, it is no wonder that
organizations are adopting Oracle Document Cloud Service as their
enterprise-class Electronic File Sharing System (EFSS). For more information,
visit us at cloud.oracle.com/documents and reach out to our technology experts
at a Cloud Day event coming to a city
near you.

And, of
course, we look forward to hearing from you. So, if you have any questions,
comments or need more information, do leave us a comment.

I kicked off this 3-part series on Oracle Documents Cloud Service Administration yesterday with my post on tips to Add Users. As we discussed, you could do it one user at a time or do bulk import. In my second post today, we will look at Assigning User Quota and Resetting a User's Password.

As an administrator, you want to ensure that you have set
the right quota limits for your end users so that they can enjoy the benefits
of Document Cloud Service in the most effective way. There are 2 ways to set
quota:

System-Wide

Open your web browser and sign in to Oracle
Documents Cloud Service as an administrator.

Open your user menu in the top right corner and
click Administration.

Select System-Wide Settings from the left menu.

Here you can set the default quota per user. Note
that this quota will be applied to users that are provisioned later; it does
not affect the quota of the existing users.

User-Specific

Open your web browser and sign in to Oracle
Documents Cloud Service as an administrator.

Open your user menu in the top right corner and
click Administration.

Select User-Specific Settings from the left
menu.

Here you can
change the quota for individual users. Begin entering the user name into the Select User field. Choose the required
user from the list and change the quota.

One of the common tasks that administrators of SAAS services
have to perform is to be able to reset a user’s password. Of course, it is
totally possible for users to do this themselves using the “Forgot Password”
feature available on the your service login page at https://myservices.us2.oraclecloud.com/mycloud

If you have
to reset an end-users password, follow these quick steps

Sign in to the My Services
Application.

Click the Users tab.

Select a user from the list, and then
click the Action icon to the right.

So, there you have it. In my final post in this series, we will look at Setting a Public Link policy to allow outside firewall but controlled usage, as well as How to Monitor System Usage. Until then...

At OpenWorld last year, Oracle announced Oracle Documents Cloud Service - an enterprise-grade, secure, cloud based file sharing and sync solution. The November edition of Oracle Fusion Middleware Newsletter ran a feature on it, giving a general overview of Oracle Documents Cloud Service (DOCS). In addition to strong security features and deeper integration with on-premise content management, one of the best features of DOCS is how quickly you can get it running for use. On this blog, time and again, we would try and get deeper into DOCS use cases and feature/functionality. And if there are topics you would like to see covered, please do let us know by leaving a comment.

As an Oracle
Document Cloud Service administrator, you want to be confident your
organization is getting the most from the service. In this three-part series, I will walk you through five simple tips to get started and get your
users on-boarded to the Oracle Document Cloud Service quickly and easily.

Sign in to the My Services
application.a. Please
note that you can navigate to My Services by signing in to Oracle Cloud from
https://cloud.oracle.com/home.b. You
can also access the dashboard directly by using the My Services URL, which is
dependent on the data center for your service, for example:
https://myservices.us2.oraclecloud.com/mycloud

In the My Services application, click the Users tab
in the upper right.

Click
Add, and then
provide first and last name and an email address for the new user, and assign
the “Oracle Documents Cloud Service User”
role for each user.

You can also add users to
the service by importing a set of users from a file. Click the Import button. In the Import Users
dialog, select a file from your local system that contains attributes as
detailed below.

Learn how The University of Melbourne with WebCenter streamlined the student services experience while also improving operational efficiencies by reducing dependencies on IT.

Established in 1853, the University of Melbourne is a public-spirited institution that makes contributions to society in research, teaching and knowledge transfer. Consistently ranked in the world’s top 50 universities the University of Melbourne is Australia’s leading university.

Their older Student Portal, which ran on Oracle Portal 10g, required a technology platform replacement and the school desired a modern self-service experience for the students. Top goals for their new portal included:

All student information in one place

Richer, more attractive page design

Ability to personalize content displayed

Administrators can update Portal pages without technical support

Handle high load to handle peak registration

Oracle WebCenter forms the basis of the new Student Portal. It surfaces data from multiple applications including learning management, student information systems and delivers a dashboard for students in their busy University life.

To learn more about this WebCenter success, watch this special event featuring experts from University of Melbourne and Oracle Consulting Services.

Is your company asking you to rapidly and securely deploy and manage new business applications in the cloud? Do you need to build a proven, innovative, collaborative, and integrated Platform as a Service?

If so, today is your lucky day! Oracle is hosting a Cloud Platform Online Forum on Wednesday, January 28 where you can attend live online sessions and hear what IDC Research, innovative clients, and Oracle’s leading experts have to say about Platform as a Service and cloud. Whether you are a Java or or mobile developer, an Architect, an IT operations manager, or a Business user, there is a session for you!

We will kick off the Forum on January 28 at 10AM PST with Robert P. Mahwold, IDC Research Program Vice President as he leads a “Cloud Platform Market Outlook” discussion with Rex Wang, Oracle Vice President.

They will provide useful tips and solid strategies you can consider as you drive your cloud platform initiatives. They will discuss how to decide whether public, private or hybrid cloud is best and how your organization might approach moving to the cloud. You’ll hear IDC and Oracle best practices to developing a roadmap that will get you on your way to cloud computing. Join us for this inspiring session.

The Middleware General Session begins at 11:15AM PST and we’ll be taking your questions live through the online chat. 7-Eleven's, Greg Haertling, Chief Enterprise Architect and Sr. Director of Software Development will you how 7 Eleven “Accelerated their Digital Transformation with Oracle’s Platform as a Service.” He will be joined by Oracle’s Siddhartha Agarwal, Vice President, Product Management and Strategy.

They will discuss how Platform as a Service is driving efficiencies for development, operations and LOB, including highly scalable and cost efficient development & testing in the cloud, delivery of enterprise class cloud & mobile apps, rapid integration of cloud & on-premise investments, and seamless workload portability between on-premises & cloud.

Afterward, you can watch these additional Middleware Sessions in the following tracks:

Application Developer Track: Build, Test, Extend Cloud Applications

Java App Performance at the Speed of Cloud: Hot Tips for Successful Cloud Development

Earlier this week, we shared with you a recently published video showcasing why digital businesses are looking at next-generation Enterprise Content Management (ECM) solutions that bridge the gap between cloud and on-premise, providing a single source of record and yet the flexibility to collaborate and engage both within and outside the firewall, securely and anytime. Details on what a next gen ECM solution is, were also shared on a webcast we did a few weeks back. In case you missed it or would like to catch it again, we now have the webcast available on-demand. Check it out and, well.....engage!

Getting Content Management Right in the Cloud

Digital business is the catalyst for the next wave of revenue growth, business efficiency and service excellence. Business success depends on collaboration both inside and outside of the organization – with customers, partners, suppliers, remote employees – at anytime, anywhere, on any device.

At the forefront are organizations that are going beyond 1st generation Content Cloud solutions and adopting the Next-Gen of ECM in the Cloud to:

Speed decisions by quickly and easily liberating enterprise content and “mobilizing” information in the cloud

Deliver best-in-class customer experiences that are frictionless, innovative and secure

Are you delivering the best experience for your customers
and partners? Are you empowering your employees with anytime, anywhere access
to the information they need to excel? The WebCenter team here at Oracle
is focused on solutions that drive your digital business. One of these is a
next-generation content management solution that provides frictionless
information sharing in the cloud. Check out this video to learn more.

Becoming a digital business is imperative for organizations to deliver the next wave of revenue growth, service excellence and business efficiency. And the stakes are high -- 94% of customers discontinue communications because of irrelevant messages and experiences.

Join this webcast for an in-depth look at technologies that enable IT leaders to connect digital customer experiences to business outcomes. Learn how to:

Deliver omni-channel experiences that are seamless, tailored and innovative across Paid, Owned and Earned media

Convert unknown audiences to known and involved customers

Extend reach and orchestrate engagement across all channels and devices

Move Marketing from silo’d technologies to a single Digital Experience Platform that also connects Marketing to the entire organization