After graduating from London South Bank University having studied Multimedia Journalism, Chloe joined CIO UK as an online editor. She has a particular interest in digital strategy, UK startups and developing IT skills.

March 14, 2017

CIO UK

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1. Best file management tools for business users: Evernote Business

Evernote Business is a great document management tool, ideal for those wanting to work offline, or those that are often travelling with work.

This tool offers brainstorming sessions, sharing multimedia content and messaging capabilities which are great for collaboration, sharing ideas and building team relationships.

What’s more, it’s great for larger businesses as it offers no limits on user or storage capacity.

2. Best file management tools for business users: Templafy

Templafy is a great file management tool for users wanting to collaborate through its emailing and messaging capabilities.

This free tool ensures security through its user authentication and signature control features which can protect businesses from the risk of information loss, identity theft and cyber-attacks.

3. Best file management tools for business users: CogniDox DMS

CogniDox DMS offers some solid security features including a firewall, access controls and regular security checks, which can help reduce the risk of viruses and protect sensitive information.

CogniDox DMS allows users to view, share and edit documents through its reviewing cycle and access control. This is great for those wanting to collaborate, share ideas and monitor group tasks.

This tool has five price options ranging from £399 to £4749 depending on user's capacity and overall storage, so may be more suitable for whole teams rather than individual use.

4. Best file management tools for business users: Glasscubes

Glasscubes is a great tool for large businesses as it offers unlimited multi-user access.

The free tool allows users to save, store and view content via the cloud with individuals being able to access files all in one place. What’s more, it allows users to work offline, great for those working remotely.

5. Best file management tools for business users: Box (for business)

Available on Android, iOS and laptop devices, Box (for business) offers unlimited storage and 5GB of file uploads per user.

This tool has a key safe feature enabling businesses to take ownership of their encryption keys to ensuring files are secure and user controlled.

9. Best file management tools for business users: Ideagen Document Management System

This tool also provides a signature feature ensuring no information is lost, preventing identity theft while also reducing the risk of viruses. What’s more, files can be viewed, shared and archived through mobile connected devices great for users who want to work remotely and abroad.

10. Best file management tools for business users: Zoho Docs

Zoho Docs is a free tool which stores, shares and manages documents via the cloud.

The tool allows individuals to categorise files by team, project name and file type saving user’s time and keeping track of important tasks.

What’s more, documents are secure through its regular file backup; user verification and file encryption which can help reduce the risk of information loss, password theft and virus attacks.

11. Best file management tools for business users: eFileCabinet Online

Available on iOS, Android and tablet, users can view, search and edit documents for those wanting to collaborate and manager team workflows.

eFileCabinet Online allows users to send multiple files with its ‘one swipe’ functionality. It also has a scanning feature that enables users to take photos of documents and upload them into PDF files.