View Entity Change History

You can monitor changes to auditable entities on their view and edit pages by clicking on the Change History link on the top right.

The history includes the author and the time of the change, and the difference between the previous and the new version.

Make sure that the entity field of the entity are also marked as auditable if you want to track the history of its changes. For instance, if the newArrival entity field of the Product entity has the Auditable field set to No, then no changes made to this field are going to be tracked.

To set an entity field as Auditable:

Open its edit page.

In the Backoffice options section, select Yes from the dropdown list for the Auditable field.

For instance, once we made the newArrival field as auditable, any changes to this field have become traceable, as illustrated in the screenshot below:

Create a Data Audit Report

You can create reports based on the changes that have taken place in auditable entities.

As an illustration, we are going to create a report of products that have been discontinued this year, i.e., the items that have Inventory Status changed to Discontinued.

Hint

First, make sure that the Inventory Status entity field is auditable.

Navigate to Reports & Segments > Manage Custom Reports.

Click Create Report

Provide the following key details in the General section:

Name — Give the report a name.

Entity — Select Product for entity type.

Report Type — Select Table.

In Filters, drag and drop the Data Audit field to the area on the right.

Set the following conditions:

Product > Inventory Status

Has been changed to > is any of > Discontinued

Interval between > 1.01.2018-31.12.2019

Add the following columns to the table:

SKU

Inventory Status

Created At

Update At

Click Save and Close.

View Changes of Auditable Entities

All changes made to auditable entities and fields are logged into the system and saved under System > Data Audit. You can filter the table by required parameters and save the filtered page for future reference.

The report grid contains the following columns:

Name

Description

ACTION

Defines the action that has been performed with the record. You can see if the record has been
created, updated or removed.

VERSION

Corresponds to the consecutive number of changes performed with the specific record.