How It Works

Tips

Security

Check out how to write a waiver

How to write a waiver letter step by step

There are many different reasons for writing a waiver letter. You may want a fee waived or to be excused from having to provide a particular requirement of some sort. Regardless of what it is that you wish to have waived, the following are the basic steps for how to write a waiver letter:

Identify what it is that you want waived specifically.

Determine the reasons that would qualify you for a waiver. The reason should be legitimate and one that you can substantiate.

Determine who the letter will be addressed to. If you are unable to get a name, a job title can be used. “To whom it may concern” or some other generic greeting can be used, but if possible try and specify an individual

Write your first draft of the letter. A basic business letter format can be used.

Heading: Your name and contact information, the date you wrote the letter and the name and contact information of the person you are writing to.

Greeting: Standard greeting such as Dear Mr. or Ms. Name

The first paragraph should state the reason you are writing (to request a waiver). One or two sentences are all that is needed. Make sure you are clear about what you are asking to be waived.

The second paragraph will provide your reasons for requesting the waiver. Include information that supports your reasons. If necessary a third paragraph can be added.

The last paragraph is your conclusion. Thank the person for their time and considering your request.

Signature

Revise and proofread your letter. Make sure you have stated things clearly and logically. Check to ensure no spelling mistakes or grammatical errors exist.

These are the basic steps of how to write a waiver letter for most situations.

Structure of the waiver letter

A part of knowing how to write a waiver letter is how to structure it. The basic sample waiver form is shown here: