Contents of the README.DOC file

--------------------------------------------------------------------| INFORMATION PROVIDED IN THIS DOCUMENT AND ANY SOFTWARE THAT MAY || ACCOMPANY THIS DOCUMENT (collectively referred to as an || Application Note) IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY || KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO || THE IMPLIED WARRANTIES OF MERCHANTABILITY AND/OR FITNESS FOR A || PARTICULAR PURPOSE. The user assumes the entire risk as to the || accuracy and the use of this Application Note. This Application || Note may be copied and distributed subject to the following || conditions: 1) All text must be copied without modification and || all pages must be included; 2) If software is included, all files || on the disk(s) must be copied without modification (the DOS || utility DISKCOPY is appropriate for this purpose); 3) All || components of this Application Note must be distributed together; || and 4) This Application Note may not be distributed for profit. || || Copyright 1990-1991 Microsoft Corporation. All Rights Reserved. || Microsoft and the Microsoft logo are registered trademarks and || Windows is a trademark of Microsoft Corporation. | --------------------------------------------------------------------

INTRODUCTION============

Microsoft Word for Windows was created with many different types ofusers in mind. The program includes features that allow it to bemodified to suit many personal word processing needs. This applicationnote shows you how to customize:

All modifications you make to these features are saved either in atemplate (such as NORMAL.DOT or LETTER.DOT) or in your WINWORD.INIfile. Before making any changes to your word processing environment,you should make backup copies of the WINWORD.INI and NORMAL.DOT files.You can always go back to the original settings by restoring the oldWINWORD.INI and NORMAL.DOT files. To create backups, with thedirectory containing Word for Windows active, type the followingcommands at the DOS prompt and press ENTER after each line:

copy winword.ini winword.bak copy normal.dot normal.bak

If it becomes necessary to restore either of the original files, withthe directory containing Word for Windows active, type the followingcommands at the DOS prompt and press ENTER after each line:

To Modify Use These Commands --------- ------------------

WINWORD.INI del winword.ini copy winword.bak winword.ini

NORMAL.DOT del normal.dot copy normal.bak normal.dot

DEFAULT FORMATS, MENUS, AND KEYSTROKES CREATED USING TEMPLATES==============================================================

A document template provides a pattern for shaping a final document.By setting up and using document templates, much time and effort canbe saved. The following elements can be contained in a template:

- Boilerplate text -- text that is the same in every letter, memo, report, etc. This text is inserted automatically when you create a new document.

- Styles -- standard formatting for all of your paragraphs, including the fonts and type sizes you need to use.

- Glossary items -- standard text and graphics that you insert by typing the name of the glossary entry.

- Macros -- programs that allow you to change menus and key assignments to fit the type of document you are working on. Macros also cause Word to perform editing and formatting tasks for you automatically.

When working with default formats, menus, and keystrokes, you canchoose to have the changes effected on a global basis (that is, forall documents) or effected only on documents based on a specifictemplate. Global changes are saved in NORMAL.DOT. You can maketemplate-specific changes to one of the sample templates provided withWord for Windows, or you can create a new template of your own.

Creating a New Template-----------------------

Information about creating new templates can be found in the "DocumentTemplate" section on page 69 of the "Microsoft Word for WindowsUser's Reference."

Setting the Default Font------------------------

The global default font is defined in the Normal style of theNORMAL.DOT template. The NORMAL.DOT template is used whenever anothertemplate has not been specified. To change the style of the defaultfont, do the following:

Note: Before beginning this procedure, close any open documents or templates you have open in Word for Windows.

1. From the File menu, choose New.

2. Select Document in the New box and select Normal in the Use Template box. Choose OK.

This method of changing the default font in NORMAL.DOT can be used tochange the fonts in any template. The template attached to the activedocument when Format Define Styles is selected will be modified. Formore information about modifying styles, see pages 342-349 in the"Microsoft Word for Windows User's Reference."

MENU AND KEY ASSIGNMENTS FOR MACROS AND COMMANDS================================================

If no template has been specified, the NORMAL.DOT template, whichcontains the default settings, is used. The settings, styles, andglossaries in NORMAL.DOT are always available unless they areoverridden by the settings, styles, and glossaries in an activetemplate.

Creating and Customizing Macros-------------------------------

Word for Windows allows you to create new macros and to customizeexisting macros. The easiest way to write a macro is to record itusing the macro recorder. For information about creating a macro, see"Recording a Macro" on page 186 of the "Microsoft Word for WindowsUser's Reference." Use the keyboard (not the mouse) to select thesteps you want to be recorded in your macro. (Using the keyboardrecords your actions more precisely than using mouse movements does.Mouse movements may use points on the screen that are not located inconsistent locations.)

Most menu and keyboard commands in Word for Windows are actually Wordfor Windows macros. If you don't like the way a particular commandworks, you can modify the appropriate macro to suit your needs. Thefollowing examples modify the File Save and File Save As commands sothat the Create Backup option is selected (turned on) by default. Formore information on modifying existing macros, see "Macro Edit" onpages 187-188 of the "Microsoft Word for Windows User's Reference."

1. From the Macro menu, choose Edit.

2. Select (turn on) Show All.

3. Select the FileSave (or the FileSaveAs) macro from the Edit Macro Name list box.

4. Choose OK.

5. Make the desired modifications to the macro (as shown in the appropriate table below).

More information on creating and modifying macros can be found in the"Microsoft Word for Windows Technical Reference."

Assigning Macros to Menus-------------------------

You may find there are certain task commands you can access only fromthe keyboard that you would prefer to access from the menus using themouse. With Word for Windows you can add any macro command to any ofthe available menus by using the Assign To Menu command from the Macromenu.

For example, suppose you frequently work with large tables and oftenneed to select an entire table. You could use a mouse to select thewhole table by clicking on the top or bottom of the table and draggingto the other end of the table. Using the keyboard, you could place theinsertion point anywhere in the table and press ALT+5 (on the numerickeypad with NUM LOCK off) to select the entire table. Or, you couldadd the Select Table command to the Edit menu. To add a command to amenu, follow the steps outlined in the "Adding Commands or Macros toMenus" section on page 195 of the "Microsoft Word for Windows User'sReference."

Note: You must have the Full Menus option selected in the View menu when you add a menu option. If the Short Menus option is selected, you cannot access the Macro menu or choose the Assign To Menu command. Added menu options will appear only when View Full Menus is selected.

You can also use the Assign To Menu command to remove seldom-used menuoptions from menus to keep the menus uncluttered. This procedure isoutlined in the "Removing Commands or Macros from Menus" section onpage 196 of the "Microsoft Word for Windows User's Reference."

You can also reset all the menu options back to their originalsettings. To reset your menus back to their original settings:

1. From the Macro menu, choose Assign To Menu.

2. Choose Reset All.

3. Choose OK.

Note: Resetting your menus will reset ALL menu options, not just the most recently changed option.

Assigning Macros to Keys------------------------

In addition to assigning macros to menus, you can assign macros to keysequences, making Word for Windows quicker and easier to use. Forexample, perhaps you frequently switch in and out of draft mode. Thecurrent key combination (ALT, V, D) is quick, but you could change thekey combination to CTRL+A for better proximity and maximum speed. Thefollowing steps illustrate the procedure for assigning macros to keys,using the draft view example:

1. From the Macro menu, choose Assign To Key.

2. From the Assign Macro Name list box, select ViewDraft. If a macro already has an assigned key, the key is listed in the Current Keys box.

3. From the Context box, select Global or Template, as appropriate. If you are editing a document that uses the Normal template, only Global will be available.

- Choose Template if you want the key sequence to be available only to documents using the current template.

- Choose Global if you want the key sequence to be available to all documents.

4. Press CTRL+A. This sequence will now be listed in the Key box.

- If CTRL+A is currently unassigned, "[currently unassigned]" will appear in the Key box.

- If CTRL+A is currently assigned to another macro, that macro name will be listed in the Key box. If you accept a key sequence that is currently assigned to another macro, the key sequence will be reassigned to the ViewDraft macro.

5. When you want to accept the key sequence listed in the Key box, choose Assign.

6. Choose OK.

7. When you exit Word, you will be asked, "Save global glossary and command changes?" Choose Yes.

You can also unassign most key sequences, whether they are defaults ornot. For the procedure, see "Removing Key Assignments" on page 172 ofthe "Microsoft Word for Windows User's Reference."

DISPLAY PREFERENCES===================

Word for Windows allows you to set up your display with only theelements you want to see. For example, you may want to see paragraphmarks and tabs but not spaces; or you may need to distinguish regularspaces from nonbreaking spaces. The options available are described inthe "View Preferences" section on pages 266-267 of the "Microsoft Wordfor Windows User's Reference." To select any combination of theseoptions, do the following:

1. From the View menu, choose Preferences.

2. Select (turn on) the special characters and features that you want to see in the document window. For example, to show table gridlines, press ALT+G (or click the check box next to Table Gridlines). An "x" will appear in the Table Gridlines check box. To turn gridlines off, press ALT+G again.

3. Choose OK.

WORD PROCESSING ENVIRONMENT===========================

Word for Windows allows you to customize your word processingenvironment. For example, you can automatically save your document atset intervals of time; change the units of measure to inches,centimeters, points, or picas; or change settings such as BackgroundPagination, Typing Replaces Selection, Prompt For Summary Info, orYour Name. These options are described in the "Utilities Customize"section on pages 53-54 of the "Microsoft Word for Windows User'sReference." To select any combination of these options, do thefollowing:

1. From the Utilities menu, choose Customize.

2. From the Autosave Frequency box, select the interval you want; select one of the options in the Unit of Measure box; and select the options you want to turn on (Background Pagination, Prompt For Summary Info, Typing Replaces Selection).