Former Mayor Kasim Reed dolled out $350,000 in bonuses to selected City Hall staff as he left office in December. Five senior staff members received $15,000 each. They are clockwise from top left: Candace Byrd, Jeremy Berry, Yvonne Cowser Yancy, Daniel Gordon and Jim Beard. Other staff and some of Reed’s security detail also received bonuses. Credit: City of Atlanta/AJC File Photos

A confidential investigative report obtained by The Atlanta Journal-Constitution says that former Atlanta Mayor Kasim Reed’s administration, along with the City Council, violated the state Constitution by paying roughly $800,000 in bonuses just before Reed left office in December.

The 90-page report from the Thompson Hine LLP law firm also says the Reed administration violated the city’s charter by handing out the awards and probably ran afoul of the city’s Code of Ordinances, although reaching an absolute determination in that area was impossible because of “vague and ambiguous language” in the ordinances.

Mayor Keisha Lance Bottoms requested the outside investigation after the AJC and other media reported on the bonuses and raised questions about the legality of the awards.

“I appreciate the detailed analysis in the report, and look forward to discussing with members of the City Council additional steps that we can take to make sure that any future bonus payments are fully compliant with all provisions of the law,” Mayor Bottoms said in a statement.

The report, presented to the City Council during a closed-door executive session Monday, also describes several interviews with senior city officials, including Reed where the officials offered conflicting statements about who first had the idea for the bonuses, and who was responsible for determining if they were legal.

It repeatedly referenced the Georgia State Constitution’s gratuities clause — a provision that expressly prohibits public agencies from granting donations, gratuities and “extra compensation to any public officer, agent, or contractor after the service has been rendered or the contract entered into.”

The purpose of the clause is to prevent taxpayer money from being spent without taxpayers receiving something in return.

However, the report recommends against the city attempting to recoup the money. Instead, it urges the city to adopt stronger guidelines governing bonuses and clarify existing codes.

The investigation did not find evidence that anyone intentionally or willfully violated the law.

The outside investigation into end-of-year bonuses handed out by Mayor Kasim Reed's administration asked several members of the mayor's inner circle who initiated the idea of giving the bonuses. Here's what it found.

“The investigation has revealed no improper motives or any deliberate decision to act in an unlawful manner,” the report says. “To the contrary, the investigation has revealed that the decisions to provide the (bonuses and awards) appear to have been made to enhance the workplace morale and to reward employee performance.”

Reed said in a statement issued through a spokesman that the conclusions that the bonuses and awards violated state and city law are “debatable, a matter of opinion and represent but a single opinion.”

“The sincerity and legitimacy of my understanding that the awards were proper is only underscored by the report, which does not undermine my belief that, at the time that I authorized the awards and continuing to this day, my actions were correct and appropriate,” Reed’s statement says.

While the investigation found no fault with officials’ motives, it revealed key officials to have a surprising lack of knowledge of applicable laws.

Yvonne Yancy, the city’s former human resources commissioner, for example, told investigators she was unfamiliar with the state’s gratuities clause. A 2012 memo cited by her and others to justify the bonuses had a flawed understanding of applicable city codes, the report found, and its author could not be conclusively identified.

Although the report noted that many key players, including Reed, spoke about the need to determine if the bonuses were legal, no one consulted the one city attorney, Robert Godfrey, who was the city’s expert on employment matters.

Yancy contacted him at Reed’s request after the AJC and other media outlets reported on the bonuses in April, and Godfrey told her then that the bonuses violated the gratuities clause.

When investigators interviewed Yancy’s interim successor under the Bottoms administration, she told them it was her belief department heads did not have the power to award discretionary bonuses.

The attorneys working on the investigation for Thompson Hine included former City Attorney Michael Coleman, who is a partner at the firm. They interviewed 23 witnesses, and reviewed hundreds of pages of emails and other documents, including city and state law. The firm was authorized to bill up to $150,000 for their work.

Bonuses were ‘grossed up’

The bonuses were discovered this spring after a video surfaced on social meeting showing Reed at a holiday party in December handing out $31,000 in prizes for lip sync and ugly sweater contests and another $36,000 to people whose names were drawn out of a hat during a raffle.

None of the awards could be tied to any retention agreement or “codified employee recognition program.”

“Moreover, it appears that none of the bonus recipients were specifically owed these payments or expected to receive them as salary, wages, benefits, other remuneration,” the report says.

The report concluded the both the administration and council bonuses were for services that had already rendered and there fore represented “extra payments” in violation of the gratuities clause.

Georgia State University law professor Caren Morrison said the violations should be seen by the public as a “big deal” because the mayor and his staff have “an obligation to behave in a certain way, to give compensation in a certain way that (is) transparent, open, subject to certain restrictions, and the didn’t follow that.”

“Disbursing hundreds of thousands of dollars as you’re on your way out the door just looks so bad,” Morrison said. “There comes a point where what can you say? What is wrong with everybody?”

Whose idea was it?

According to the report, Reed took full responsibility for the payments at the holiday party and told investigators that he decided to give the gifts because his administration had been “high performing.”

But neither Reed or any of his senior staff owned up to initiating the conversation about executive bonuses.

Reed recalled that Chief Financial Officer Jim Beard, Chief of Staff Candace Byrd and Yancy came into his office in December 2017, closed the door and asked if the former mayor “had an interest in awarding bonuses to the cabinet personnel prior to the end of his administration.”

In interviews with the outside law firm, the trio recalled that a meeting took place, but couldn’t agree on what was said, according to the report.

Beard told the firm that the bonus idea originated from the “administration,” and it was not his initial idea.

Yancy said Reed first brought up bonuses with his executive team in the Fall of 2017, but the report said no other member of the executive team remembered that discussion.

Byrd said the executive team often gathered in Mayor Reed’s office and recalled that the topic of bonuses arose “organically” among Reed, herself, Yancy, and Beard.

Beard, Byrd and Yancy later received $15,000 cash bonuses that were “grossed up” to about $21,000 to cover income taxes.