Since the launching of “Gridview”, it has quickly become the most popular format for viewing documents in Trial Cloud and Discover Cloud. Shortly thereafter, we started offering some customization which also became quite popular and is leveraged in almost every Trial Cloud and Discovery Cloud instance.

Another enhancement has now been introduced, allowing you to view values that are a bit too long for the standard column widths. Here a portion of the “Author” field is not viewable by default:

Dragging to extend the column, we can now see the full value:

A simple change to make things a bit easier when sorting through the list of values brought back from a search. Enjoy!

Sometimes the standard color pallet just doesn’t fulfill your needs. To give you more color choices, we recently added the ability to choose your own label colors in hexadecimal format.

Need help picking a color? There are plenty of sites that offer all the hex color codes. Here’s an example: color-hex.com

Our clients have been telling us how often they’re using the Nextpoint document ID to reference documents in their collections, so we featured them more prominently. You’ve always been able to search for a document by its document ID by using a search like ‘id:123’ and now you can add DocId to your GridviewTemplates.

The document ID is also now more prominently featured on the document detail page.

All Nextpoint products now support the ability to search for documents based on file extension via an option available under advanced search. There you you can enter the extension you wish to search for, such as “pdf” or “docx”.

Alternatively, the standard search box can be used, ie: “file_extension:pdf”.

Searching for “file_extension” is preferred to the use of other fields such as shortcut, which are subject to wildcard limitations.

We hope this proves a much smoother and more reliable searching experience.

Nextpoint’s Trial Cloud and Discovery Cloud now support the Mbox electronic mailbox format, alongside their longstanding support of Personal Storage Table (PST) archives. Mbox is a common email archive format with a long history of use, uncommon in business environments where Microsoft Outlook is more widespread but supported by most other major email clients, including Thunderbird and Apple Mail. This new feature is transparent to users; simply import an mbox as you would any other container format (such as a PST or a Zip), and Nextpoint will extract and process the contained emails, preparing them for trial or review.

We at the Lab hope this feature will offer a nice alternative to the PST format for users working with email in a wide variety of computing environments.

The account dashboard is your tool for keeping up to date on how much data you’re storing in your Trial Cloud, Discovery Cloud and Preservation Cloud repositories. Each product dashboard provides an overview of the data used by each of your repositories as well as a product-wide gigabyte sum.

The numbers shown for each repository are the averages of all the records for the time period you are viewing. We run our storage calculations twice daily – once in the morning and once in the evening. You can view a repository’s daily usage by clicking on the repository name. The daily usage records shown are the maximum of the two storage numbers for that day in gigabytes.

The Cloud Preservation dashboard includes feed counts as well as storage numbers and presents these in the same fashion.

A note on document deletion: We wait a full day after a document has been deleted to fully purge it from the system. This gives us the ability to restore the document quickly if it was incorrectly deleted. This may cause some lag in the reduction of gigabytes used per day, but have no fear the reduction will be recorded.

Managing storage can be a daunting task and we strive to be transparent about the amount of data you are storing in any of our products.

Now, documents uploaded to Discovery Cloud and Trial Cloud can be DeNISTed at import. This can be done in one of two ways: tagging or filtering. When configured to tag DeNISTed files, the special “NIST” tag will be applied to all matching files automatically. When configured to filter, those files will be removed completely from imported batches, making it easy to skip past useless files.

On the import page, your current DeNIST setting is now visible.

This setting can be changed in the new DeNIST section of your General Settings page, where there is a full explanation of the feature.

With this feature you can save time and effort skipping right past junk files and straight into more useful, relevant data. We hope you find it helpful.