We’re looking for a proactive Team Coordinator to join the Penguin Random House Contracts Department on a maternity cover, starting in mid-October 2018.

The Contracts Department is a busy but friendly department that looks after a vital part of the publishing process. Its role is to prepare and negotiate all publishing agreements across Penguin, Dorling Kindersley and Random House.

The role is predominantly based at our Strand office with scope to work at our other London offices from time to time.

Your role will look after:

Processing contract requests for the department

Organising contracts for signature with divisional MDs

Administering our e-signature process

Arranging for payments to be made to authors

Being the first point of contact for the Department, managing both internal and external queries and building relationships with other departments in the business

Putting together monthly Departmental reports and preparing quarterly reports for the Board

Putting together training packs and presentations

Organising regular briefings for both Random House and Penguin teams

General day-to-day admin (stationery orders, post, scanning, archiving) and support

Being an organisational whizz is part and parcel of the role but you’ll also be brilliant at working with people, as well as comfortable communicating with people in authority. You’ll be proactive and always on the lookout to find ways to improve processes and to move things forward with a substantial degree of autonomy.

On a practical level, word processing skills are essential, as is a working knowledge of Excel and MS Office packages. Ideally, you will have had relevant office experience in a senior administrative or PA capacity.

We’re open for this role to be either full time or part-time with at least 28 hours/week – if you’re interested in flexible working, please specify your preferred days and hours in your cover letter.