15 Ways to Get the Most from G Suite

The G Suite has been enhanced. This is
good news for those who use the Google Apps for work. The G Suite now includes
more productivity and collaboration tools from Google, Slack and Microsoft.
Millions of businesses are using the G Suite of tools, but even those who use
the tools regularly might not be maximizing their full potential.

Using Google Apps offers streamlined
possibilities for your business that other providers simply can’t replicate
with the same efficiencies. Get more out of Suite with our collection of useful
tips.

1.Email a group quickly.

Single Email

Need to send emails to groups on a
routine basis? Save the collection of email addresses as a Google Group and you
can easily contact everyone in a single email without having to take extra
steps every time or enter every email address separately.

2.Respond quickly to colleagues.

Smart Reply

Hangouts Chat allows you to speak
quickly with a colleague, but you can move even father with Smart Reply. Not
every message needs a fully constructed reply, but you need to send something
to acknowledge the contact. Smart Reply makes this easier.

3.
Send PDFs as a link

Sure you can still download and save
your files as PDFs, but you can skip that step in Google Suite. You can now
save time and send a PDF via a link rather than as an attachment. This
eliminates steps in the email process and keeps your tasks more streamlined.

4.Attach file to your calendar.

Calendar

Need to save an itinerary or have a documenteveryone should review before a meeting? Simply attach it to the Calendar eventand your meeting guests can see everything ahead of time without separateemails or shared files.

5.
Searchable chats.

You can search your chat history in
Hangouts Chat which makes it easy to find the conversation you thought you
remembered or to simply pull up the information you were chatting about a few
weeks or months ago.

6.Keep tabs on collaboration.

Collaboration

Waiting to see what others have to say
about a document where you are collaborating? You can see who has accessed
documents and left updates or notes easily through the Activity dashboard.

7.
Save your tabs in Chrome.

If you find you need to close Chrome and
restart it, or it restarts on its own, you can still see what you were working
on. Chrome will default to reloading your previous tabs so that no time is lost
when you are trying to finish a project or read an email.

8.
Use shortcuts in your Gmail.

There are almost 50 different shortcuts
in Gmail that you probably haven’t heard of, much less put to good use. You can
save time while reading, composing, deleting and
archiving emails. These features are turned off by default, but you can turn
them on by turning on keyboard shortcuts in the Settings menu.

9.
Add calendar events via text.

After setting up the feature in
Settings, you can set up appointments and meetings in your Google calendar by
text. Simply text the relevant time and event to GVENT and it will appear in
your calendar. You will receive a confirmation text as well for peace of mind.

10.Use a collaborative whiteboard.

Collaborative Whiteboard

Google drawings is one of the newest
apps added to G-Suite. Drawings is available through Google Docs and allows you
to create visual projects you can easily share with colleagues. Share the
drawing and also chat on the document with the drawing editor.

11.
Edit your PDFs.

If you want to edit your PDF you can
turn that document into a Google Doc that can be edited. This is achieved
through the Google Documents List API. In order for this to work the PDF has to
be a high resolution document – at least 10 pixel character height.

12.
Use multiple time zones.

Your Google Calendar can show meetings
and events in multiple time zones. This is a handy feature for those who travel
or work and collaborate across the country or the globe. Turn on the time zones
in Settings in Google Calendar and use the Swap button that will become
accessible.

13.
Organize and share folders.

You probably knew you can share
documents with Google Drive, but did you know you can also share folders? Share
a folder with a colleague for a project and you can easily keep everything
neatly organized and accessible.

14.
Use stars for prioritizing.

If you want to keep your most important
documents, slides or form handy, you can prioritize them using the clickable
stars. The star is located near the title of the file and once you click on the
star, it will be pulled into a priority menu as well as the standard listing.

15.
Keep your brainstorming handy.

Google Keep lets you organize your
brainstorming and notes in a single location. Keep also allows you to include
images, recordings and websites and lists which make it easy to see everything
in one area and organize your thinking and your files.
G-Suite is a robust set of apps that have been
adapted by large companies and entrepreneurs. It allows for simple integration
and improved functionality without a huge overhead cost or implementation time
frame. The possibilities of Google Suite expand the more you experience the
options the app collection presents.

Oleg Kaluger

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Comments

3 Comments on “15 Ways to Get the Most from G Suite”

Hi Oleg,
Reading this article has given me a lot of information about G suite. Point number 8. I’ll definitely search for those shortcuts which you have mentioned in Gmail shortcuts.
Thanks for sharing.
Kaushal

Hi Oleg,
I knew Goole’s G-suite is amazing but what I didn’t realize was all the incredible features and functionalities included in the software. I have G-suite account that was created for me by a friend. I will start from there.

Like almost any cloud-based software or platform, is accessibility one of the best future. With Gsuit you can easily keep connected to your email important files as well all of your customers
and cowerers no matter where you are in the world customers and coworkers no matter where you are in the world.