Satisfactory Academic Progress Policy

Satisfactory Academic ProgressEffective for all students who begin class September 2019 or after.

The Satisfactory Academic Progress policy is applied consistently to all students in a NACCAS-approved program, regardless of payment method, program, and schedule. A complete list of these standards is included in our school catalog ensuring notification of these expectations prior to enrollment in any program.

Minimum Satisfactory Academic Progress RequirementsMinimum satisfactory academic progress shall be determined by a cumulative grade average of theory and practicum grades of no less than 75% and 80% attendance rate. The attendance percentage is determined by dividing the total actual hours completed by the total number of scheduled hours.

Grading ScaleThe grading scale for theory examinations shall be as follows with a passing grade of a score of 75%(C) or above:Excellent-A: 100-93,Very good-B: 92-85,Satisfactory-C: 84-75,Unsatisfactory-F: 74 or below​

Academic and Attendance Progress EvaluationsAcademic progress is evaluated based on attendance (quantitative) and academic performance (qualitative) elements at designated evaluation periods. Academic performance is evaluated via a reasonable system of grades measured against a standard grade scale. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated at the end of each unit of study. Practical assignments are evaluated as completed and counted toward course completion when completed safely and sanitarily. If the performance does not meet safety and sanitation requirements, it is not counted and the performance must be repeated.

The evaluation will occur no later than the midpoint of any program. Student’s academic progress is evaluated at 300 scheduled clock hours. At the end of the evaluation period, the school will determine if the student has maintained at least a 75% grade average and at least 80% cumulative attendance. Should the student continue to meet cumulative minimum attendance and grade requirements, graduation will occur within the maximum time frame allowed. Evaluations will include a review of theory test grades, missing exams or assignments as well as practical skill development.

In the event of absence, please see Attendance, Absence, and Hours Policy.

Determination of Progress StatusStudents who meet the minimum requirements for attendance and academic performance are considered to be making satisfactory academic progress. A hard copy of their satisfactory academic progress evaluation results will be made available to the student at the time of the evaluation and students will be notified of any evaluation that impacts eligibility for financial aid, if applicable. Students who do not achieve minimum standards are no longer eligible for Title IV funds, unless the student is on warning.

WarningStudents who fail to meet minimum requirements for attendance and/or academic progress are placed on warning and considered to be making satisfactory progress during the warning period. Title IV financial aid eligibility is unaffected since the student is considered to be making satisfactory progress during the warning period. However, if placed on warning, the student will graduate in warning status as the academic progress warning period extends to the end of the program since there is only one satisfactory progress evaluation at 300 scheduled hours.

Re-Establishment of Satisfactory Academic Progress and/or Financial Aid EligibilityStudents are considered to be making satisfactory academic progress during the warning period, and therefore do not lose Title IV financial aid eligibility while on warning. Students placed on warning will graduate in warning status as there is only one evaluation in the program. Students who re-enroll in warning status and do not achieve minimum standards by the subsequent evaluation period are no longer eligible for for Title IV, HEA program funds.

Maximum Time FrameStudents must complete their program within the enrollment contract terms. 125% of the contracted program length is considered the maximum time frame for completion. Maximum time frame terms are calculated as follows for students enrolled in a 600 hour Professional Esthetics, or Master Esthetics program:Professional Esthetics and Master Esthetics Full time students –37.5 weeks (750 Hours)Professional Esthetics and Master Esthetics Part time students –62.5 weeks (750 Hours)Contract end dates and maximum time frame will be extended by an approved leave of absence. The contract period and maximum time frame will be extended by the same number of days taken in the leave of absence.

Extra Instructional ChargesIf cumulative attendance falls below 80% and the student will exceed maximum time frame allowed to complete the program, additional tuition rates will be assessed each week until the student graduates or withdraws. If a student has completed all program requirements within or before the end of the class period that they reach 750 scheduled hours, no extra instructional charges will be assessed. Extra instructional charges will be assessed per week and due the next class period after the student has exceeded 750 scheduled hours, as long as the student remains enrolled. Weekly maximum time frame charges do not apply to school closures at least three days. Extra instructional charges are listed below:Professional and Master Esthetics Full Time Students - $250 per weekProfessional and Master Esthetics Part Time Students - $125 per week

Interruptions, Course Incompletes, Withdrawals, Repetitions, and Noncredit Remedial Courses,If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation, see Leave of Absence Policy. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal, regardless of when student re-enrolls. For Course Repetition information, see the Re-Enrollment and Course Repetition Policy. Course repetitions have no effect upon the institution's satisfactory academic progress standards. Course incompletes and noncredit remedial courses do not apply to this institution and therefore, these items have no effect upon the school's satisfactory progress standards.

Transfer HoursWith regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted. SAP evaluation periods are based on contracted hours at the institution.​