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PURCHASING OFFICER - Central Purchasing Office

Job Summary
Under the supervision of the Director, the Purchasing Officer efficiently procures locally sourced items requested by different offices using methods and strategies most beneficial to the University and by selecting the best source based on the optimum combination of quality, price, delivery, safety and service. This position will be specifically assigned to source/procure for the following:

Apart from office clerical and operational support, this position also implements methods, strategies, processes and procedures that will enhance the University’s ability to negotiate and procure its requirements to its advantage. This position also obtains competitive pricing and payment terms, maximizes buying power, maintains leverage, develops the products and pre/post sales services of its vendor-partners for mutual benefit. It also encourages efficient use, manages financial resources and promotes established safety and environmental practices.

3. Handles Purchase Order (PO) and Order for Check (OC) review and approval

· Reviews and signs GP Purchase Order and route for approval of the CPO Director
· Sends copy of Purchase Order to winning bidder
· Coordinates delivery schedule with winning bidder
· Ensures prompt deliveries and follow up late deliveries
· Ensures that all terms and conditions of the PO are followed
· Reviews and signs OC and route for approval of the CPO Director
· Handles and resolves corrections pertaining to OC

· Conducts internet and other searches for new sources of required items
· Reviews new suppliers for accreditation as obtained from the CPO Director
· Conducts cross-industry research for new sources

6. Supervisory Responsibility

· Supervises work of Purchasing Assistant pertaining to items assigned to this Purchasing Officer

7. Other Responsibility

· Supports Central Stores operations
· Performs off campus trips for cash and credit card purchases for the University
· Performs other work-related task that may be assigned by immediate supervisor

Qualifications:
1. Graduate of Supply Chain Management, Business Administration, or Engineering course (Civil/Mechanical/Electrical Engineering) preferred but 4-year course acceptable.
2. Three years of work experience in in Purchasing.
3. Purchasing Skills – the skills required to execute the objectives and mandates of the department in procuring the requirements of the University.