It is certified by ISO – 9000. I would like to extend my sincere thanks to the factory authority for allowing me for this training .Finance Officer & ----------------------.• • •
INVOICE YELLOW SLIP WHITE SLIP
61 62 62 63
W. Mainly.
4
. H. I have experienced the automated accounting process and other efficient payment procedure. BIBLIOGRAPHY
PREFACE
For the compulsory training required for my course M. ALIGARH. During my training I have been associated with different areas of finance & accounts division of HEINZ INDIA PRIVATE LIMITED & learned about how to bridge gap between theoretical knowledge & practical working .for sparing there valuable time for this purpose. J. MANZURGARHI. Heinz Company is a well known player in FMCG category. It stands second in the world among food product companies next to nestle.A. section Head of finance & Accounts division --------------------. I have explored many other areas of finance & accounts division.B. I have selected HEINZ INDIA PRIVATE LIMITED. Heinz India Limited is one of the American paradigms.

This project would not have been completed effectively without their participation. assistance and valuable suggestions throughout this project and report preparation. I am heartly grateful to -----------------------------------------(Charted Accountant) for giving me the opportunity of working at HEINZ INDIA PRIVATE LIMITED. MANZOORGARHI ALIGARH. without which this summer project wouldn’t have been success. who gave me their precious time. This project report is the culmination of the Six weeks project work undertaken by me at HEINZ INDIA PRIVATE LIMITED. situations and persons integrate to provide the background for accomplishment of task.ACKNOWLEDGEMENT
No task is a single man effort various factors. And for enlightening me about the subject of the project as well as for his continuous encouragement.
5
.(Assisstent in Finance) for his support. Finally. Several people with whom I have interacted have contributed significantly to the successful completion of my summer project. His moral support and continuous guidance has enabled me to carry out my work effectively.R.(Assistant in H.(Senior Assistant in H.R) and ---------------------------.) who willingly responded to my innumerable questions and whose contribution is invaluable. I am thankful to -------------------------------------. I am very grateful to ---------------------------------------.

000 employees worldwide and 11. at restaurents.Heinz Company is one of the world’s leading marketers and producers of nutritious foods in three categories : • • • Ketchup and Sauces. President and CEO William R.S.
Heinz provides superior quality. Under the leadership of chairman.S. taste and nutrition to people eating at home. Infant/Nutrition. showcased by Heinz Ketchup.Johnson. at the office and “on-the-go”.HEINZ AT A GLANCE
The H.-based food company. Meals and Snacks.000 employees in the U. and a market capitalization of approximately $15 billion. the company continues to deliver on its tradition as the “ Pure Food Company”. The company has more than 30.
TOP 15 BRANDS
6
. Heinz is most international U.J. with 150 brands holding number-one and number-two positions across five continents and more than 50 countries. with more than $10 billion in global sales as of Fiscal 2009. The world’s Favourite Ketchup. The company has a world-class portfolio of powerful brands.

Our commitment to providing a variety of wholesome foods.-based food companies.S. Pennsylvania. Europe. In more than 50 of those countries. we enjoy the number-one or number-two market position.S. Heinz Company. For millions of families the world over.”
7
.
The First Name in Ketchup
Throughout the world. Asia Pacific and Rest of World.HEINZ
A World of Good Food
The H. Heinz is synonymous with ketchup. Heinz provides delicious. “if it isn’t Heinz. We sell 650 million bottles of Heinz ketchup every year and approximately two single-serve packets of ketchup for every man. it isn’t ketchup.J. Key Heinz markets are segmented as North American Consumer Products. Foodservice. with an unwavering emphasis on health and wellness. Famous for our iconic brands on five continents. is the most global of all U. U. makes Heinz like no other company on earth. nutritious and convenient foods for families in 200 countries around the world. headquartered in Pittsburgh. woman and child on the planet.

sauces. Heinz in India provides taste and nutrition through globally trusted products like Heinz Tomato Ketchup and strong local products like Complan . which comprise approximately 70% of our global sales. Nycil . or “on the go!”
Satisfying Tastes and Appetites Around the World
At any given moment. Heinz is a trusted name for consumers. Among them are our 15 Power Brands. the 32.Mahek bhara swaad.creating new products.500 employees of Heinz are hard at work. snacks... Our core products include ketchup.
INRODUCTION OF HEINZ INDIA
Heinz came to India in 1994 by taking over the Family Products Division of Glaxo with powerful brands such as Complan. and infant/nutrition. whether you’re at home. and developing nutritious and innovative foods for today's families.The Good Food Company
Beyond ketchup. a valued partner in the community. In short.the refreshing energy drink. Heinz is committed to enriching your family’s eating experience. 8
. This manufacturing facility is HACCP certified and follows GFMP (Good Food Manufacturing Practices) to deliver nutritious and safe food products to our discerning consumers. meals. Glucon-D . Heinz India is fully integrated into the global Heinz operations employing high standards in quality at its state-of-the-art manufacturing facility at Aligarh in the State of Uttar Pradesh. Heinz also markets an ever-expanding selection of other great tasting foods.the most effective prickly heat powder and Sampriti Ghee . dining out.with extra growing power. perfecting fresh ideas. on any given continent. and a great investment with tremendous growth potential. Nycil and Sampriti. Glucon-D.

There are eleven departments in the campus. m and the entire area is divided into small wooden partition. Safety Department
FINANCE DEPARTMENT: . Factory Service Unit(FSU) 8. Milk Procurement Department 11. fans.Total area covered by the building of department is appro. 24hrs chilled and pure water supply. They are as follows:1.
its functions are: 13
. Purchase Department 6. Finance department 10. Every separated area is allotted to every single employ. Engineering Department 9. H.(Personal) Department 5. 500sq. moveable chairs.It is concerned with the accounts and budgets preparation. Quality Assurance Department 3. Retail Packing Unit 4. Production Department 2.R. Distribution & Planning Department 7. There are many tube lights. The capacity of water cooler is 60ltr/hr.

service tax. Statutory and audit compliance. Purchase and expenses accounts control. excise duty. Variance analysis and information technology. promotion. Estimation of taxes – sales tax.• • • • • • •
Fund management and budgetary control. Their functions are: I: Processing area: • • To conduct the dairy activities effectively To dry up the skimmed milk for the preparation of COMPLAN. and apprentice workmen. contract. Wages administration. income tax.U: This unit is set up for the purpose of packaging the products.This department is concerned with managing people
and matters therewith.
Welfare activities:
14
. Revenue budgeting and sending it to the main corporate office.
II: R . Maintaining the record of temporary casual.
PERSONNEL DEPARTMENT: .
PRODUCTION DEPARTMENT: -This department is concerned with production of
FMCG goods.P . and job rotation. Mandi-Samiti tax. Their functions are: • • • • Selection and Recruitment of employees. Maintaining the personal record. Training.

15
.Its main function are as follows: • To provide support to operation and maintenance of various equipment used in production process. REST ROOMS: -There are 4 rest rooms to facilitate the workers in the evening and nightshift both. G. production and Marketing of safe clean wholesome foods of high quality .
HEINZ INDIA PRIVATE LIMITED is committed to: • Procurement .As the name indicates quality is just not an
accident . Development .CANTEEN: Canteen is providing food on highly subsidies rate. Company almost Bear a loss of Rs. • Establishing and Maintaining appropriate operating and monitoring procedure necessary for controlled production and every person is responsible for product integrity and safe guarding quality environment competent to carry out his responsibilities. it is a collective work of intelligent people with a team of well trained and experienced people in quality assurance department. annual function of cultural programmes. games.
ENGINEERING DEPARTMENT: . keeping focus on needs of customer by establishing and maintaining proper facilities necessary for controlled production consistency in a sanitary manner .M operation is the president of the sports club.It caters approx 500 person daily. so as to ensure that customers confidence is generated and maintained consistency. • To provide effluent treatment and pollution control. picnic tours. Company`s own staff only runs canteen. It has different timing for lunch of management staff and workers and is situated in one building only. The committee coordinates the activities of sports club members like annual sports.In this committee there are 14 members.
QUALITY ASSURANCE DEPARMENT: . Activities are also coordinated by members of canteen . SPORTS CLUB: . Lakhs per annum.

SAFETY DEPARTMENT: -For the purpose of providing safety and security to the
company from various contingencies. Its main functions are – • Ensure storage of material under hygienic condition and meet good food manufacturing practice standards.•
Achieving high safety. Asking for quotation and their evolution.
PURCHASE DEPARTMENT: -Its main functions are
• • Material procurement.
MILK PROCURMENT UNIT: . To conduct quality test of raw material and Packaging materials. To conduct milk purity test. It has been divided into several zones. Its main functions are: -
• •
Maintenance of quality assurance department and lab equipments.This department is concern about management of
inventory and control.Its main functions are
• • • • Collection of milk from the various collecting centers. • • Ensure compliance of ISO norms. To provide storage and refrigeration to the milk.
STORAGE DEPARTMENT: . Ensure safe unloading of stocks and no discrepancy with ledger balance. Safe transportation of milk collecting centers to the company .
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. occupation health and environment standards establishing internal review procedures to ensure compliance of applicable laws and regulation.

P state FACTORY ACT1950. The working condition of the organization is obeying the FACTORY ACT1948. The company is also obeying the rule of U.Every department in the company has been equipped with fire extinguishers and first aid boxes.
PLANT FINANCE EFFICIENCY
17
. Controlling and guarding the movement of guards at the gate. Its aim to make safety and health working condition to the employees in the organization. food facility etc. Their main functions are – • • • • • • • • Safety of employee and company` s property. the security officers appointed for different zoned & perform their responsibilities. Security alert around the factory / boundary wall area. Watch the working condition like water facility. At the time of any contingency. Companies own staff is engaged for security.

firm. Firstly. corporation. classifying and summarizing in a significant manner and in terms of money. Book-keeping is art as well as science of recording business transactions of an individual. PLAN have so many meanings but here. In simple Accounting is Book-keeping. company. In simple.PLANT ACOUNTING
Plant Accounting comprises two words that is PLANT and ACCOUNTING. According to American Institute of Certified Public Accountants ( AICPA).
19
. in a manufacturing unit that is established in ALIGARH. and other association of persons and institutions in a certain prescribed rules and regulations on the basis of some definite system for fulfillment of certain objects. PLANT mean a unit that is established in ALIGARH for manufacturing purpose. transactions and events which are of a financial character and interpreting the results thereof.:-Accounting is the art of recording . PLANT ACCOUNTING is recording of information in monetary terms.

1956 as under this Act it is compulsory for the companies to maintain accounting record. To know about the progress or downfall of Business. To make estimates for future.
5.OBJECTS OF PLANT ACCOUNTING
1-Main objects are:• • • • • To know profit or loss of Business for a certain period. To have detailed information about capital employed in the business. To know about the errors and frauds of employee. To know the position of cash. To the case of the companies to comply the provisions of the Companies Act. To know as to what amount is to be paid to a particular person or what amount is to be received from a certain person on a particular date.
2-Other objects:• • • • • • • To know about the position of goods. To satisfy the taxation authorities. To know the requirements of business at a particular time. To know the assets and liabilities of the Business at a particular date.Analysis & Interpretation
20
.

FUNCTIONS OF PLANT ACCOUNTING
Following functions are given below: To Record Business Transactions To Indicate Earning Capacity And Financial Position To Satisfy Govt.
23
.Heinz. Ltd. Record of a Unit which is established in Aligarh and It is Heinz Pvt. i. Officers To Comply Legal Requirements To Assist Management To Protect Assets To Depict True And Fair Position
      
PLANT ACCOUNTING is a Book keeping.J.e. It is FMCG Company and the owner of this company is H.

Purchase be purchased.PLANNING DEPARTMENT
Planning & Control has become the primary function of management these days.The budget provides a guidance regarding the amount of capital that may required for procurement of capital assets during the budget period. It gives quantity-wise. 3.The budget of forecast total sales in terms of quantity. periods. make budget. periods. areas etc. needs and demand company purchase raw material.  Planning is decided the future needs and demand. money-wise & period-wise information about the materials to
25
. estimate required fund.The budget forecasts
the quantity & value of purchase required for
production. Production Budget: . Check with shortage department. Most of the planning relate to individual proposals According to this production required raw materials purchase with this following procedure: Make a list for required raw material with the help of indent.  After that they make a budget. 4. Sales Budget: . It forecast quantity of production in terms of item. 1.The budget is based on sales budget.  According to future plan.  Planning is a main department of any organization. 2. values. areas etc. Capital Expenditure Budget: . items.  Make target according demand of product in market the manager select the target.
Budget: .

6.5.  And make final purchase requisition.  If planning is not accurate about purchase of raw material. 2. forecasting etc.  In all the condition if the company bearing loss.The budget is a forecast of cash position by time period for a specific duration of time.It is a slip which contains required material list with other
specification ---1. Purchase requisition should be clear Required product name Product quantity Product quality Time Terms & Conditions
 And send it in purchase department
Problem in Planning and Control Department: If the estimated product is more than requirement than they create a problem.  If the target is not accurate like demand is more and supply is less than that’s create a problem and company going in loss. required time limit.If any disturbances that create a problem. Than they are not fulfill all payments or time and property.  If any wrong details about payment procedure that create a delay in payment at a time.  Less coordination with other department.  No accurate/proper idea about inventory material in factory store. It states the estimation amount of cash payment receipt and the estimation of cash payment and the likely balance of cash in hand at the end of different period. 3. 5. According to step by step they make a budget and make whole things and procedure in advance .
26
. Cash Budget: . 4.
Purchase Requisition: .

Writing problem.O. Misplacing in sending to planning department
27
. Indent signed by H.PREPARATION OF INDENT.D of concern department it complete. PR. If H. Misprinting.O.If the requirement of goods is available in stores so they can received goods from factory stores.D send to engineering on behalf of the indent slip. which contains the required material with standard quality and quantity and time and make after singing of H.
PURCHASE REQUISITION
After issued the indent slip user send the indent in store and storehouse workers check the requirement of the user and issue the purchase requisition. It the required material is not available in stores then they purchase department prepare indent Firstly we have to understand what is indent.
INDENT
It is a slip. PO
After planning in planning department purchase department’s duties and responsibility arise means purchase department forecast the demand of FMCG product and they check that material is available in stores or not .O.D not present than delay in signing.
PROBLEMS IN PURCHASE DEPARTMENT:• • • • • Standard may be incorrect and wrong.

This is making for vendor’s quotation and this is a pre stage for making purchase order.4Parties ). (3.PURCHASE ORDER
Purchase department raised a purchase order (P.
Quotation:-Quotation is a type or rate list of required material and make by the vendor’s
according to standards of required material. » Then purchase department make a purchase order.O.Request for proposal is a slip which contains information about
material quantity and required time for product. » When the vendor receipts this request for proposal than they send quotation . It contains – * Purchase order no * Vendor’s full name and address * Delivery address * Delivery time * Terms and conditions 29
.) when they accept or get purchase requisition that they make a request for proposal
Request for proposal: .
» Purchase department get quotation and then select it in following way» Purchase department may be negotiating with vendors on the basis of quotations. “It is a Document which is made by purchase department and sends to selected vendor or vendors”. » This request for proposal sends to specific vendors.

P.A. » Purchase department make its entry in S.
30
.* Standards * Product quantity
* Product quality * Specified time * Product rate * Tax code/ rate * Made of payment * Payment credit period * Payment place * Transportation name and address * And many other information » All the fields are properly checked by purchase department and send to vendors by post. system of Heinz India Private Limited.

Replacement of such defective goods shall be dispatched with in 48 hours from the receipt of information of rejection.TERMS AND CONDITIONS FOR PURCHASE ORDER
1. All goods delivered are subject to our inspection and approval before acceptance. For Raw and Packing Materials. Prior approvals has to be taken in case of developmental works before commercial supply such as in Printing Plates making. QUALITY. INSPECTION & REJECTION:
The goods shall be in accordance with the sample and/or satisfy our specifications fully. 31
. etc#
3. Printing Cylinder Development. Materials received after the physical verification will be further subjected to Quality Inspection and the rejects on this account along with that rejected online while on packing will be intimated to the vendor for replacement or cost debited to the vendors account depending on the quantity of rejection. the rejected materials will lie entirely at supplier's risk and responsibility. The supplier will have to make its own arrangements to remove the rejected materials at its own expense either from the buyer's factory or from any other place of storage. Till they are not removed. without approval from Purchase Department. For other materials tolerance is 2%. 2. tolerance is ± 5%. QUANTITY:
The supplier will be responsible for any shortage / pilferage / leakage at any point / time prior to receipt of goods by the buyer. and all goods rejected for inferior quality and/or failure to satisfy our specifications / samples / drawings will be returned at the supplier's expense. The supply quantities shall be strictly within the tolerance allowed and any quantity beyond this limit will not be accepted. Die & mould making.

O.
6. if any.5% per week on the total value of the ordered items. c) Certificate of Analysis is a must along with the consignment for the applicable material without which. Goods must be securely packed to withstand all hazards up to the destination. DOCUMENTATION: Along with the consignment to the destination:a) Duplicate copy of the Excise Commercial Invoice / Gate pass cum Invoice depending on applicability of Excise Duty (Original invoice must be sent to person raising purchase order) b) Original copy of Challan mentioning the item. If the reasons are found to be acceptable. along with the additional transportation costs will be debited to the vendor's account. the vendor can inform the buyer in writing 15 days in advance of the scheduled delivery date quoting reasons for such delays. quantity. If the consignment cannot be delivered within the delivery date mentioned in this order. DELIVERY:
In the event of delivery not being effected by due date mentioned in this order. The net weight/length/numbers and batch number/item name should be marked clearly and conspicuously on each container / package iii. PACKING:
i.B deliveries the vendor will be responsible for transit worthy packaging of goods to eliminate any chance of pilferages
5. In case of Ex-Godown / F.4. 32
. extension of delivery time will be granted. otherwise we will make alternate sourcing arrangement. the consignment is liable for rejection. the buyer shall have the rights to impose a penalty & 0. Buyer has the right to refuse acceptance of the material in case of delayed delivery. ii. rate and Purchase Order no. The buyer also reserves the right to make alternate sourcing and the cost differential.

These are to be returned to the vendor immediately on completion of the work without tampering. STATUTORY & LEGALITY:
Whenever the prices charged by you includes excise duties whether or not shown separately in the invoice you shall furnish a Gate Pass clearance invoice in support of such payment of any other permitted document in accordance with the excise law to enable us to claim set off of such amount under the Modvat CENVAT scheme wherever available or failure to furnish such document will entitle us to deduct the appropriate excise duty amount from your payment.
9. where ever road permits / waybills are applicable f) The equipments and spares are to be guaranteed / waranteed for the maximum period from the date or receipt and shall be replaced along with replacement cost in case of premature failure within the warrantee/guarantee period. In the event of your subsequently .
7.d) RR/AWB.LR in case of Domestic vendors clearly mentioning the consignee / destination and the company name.
10. The materials to be supplied under this purchase order shall comply with all the local legislation and regulations.obtaining a refund of the whole or any part of such taxes. duties etc. PENDING ORDERS:
33
. e) Duplicate copy of the Road permit / Waybill duly endorsed by the sales tax authorities at the check post.
8. you shall be liable to forthwith refund to us such amount of refund without our having to make any claim on you in this behalf. JURISDICTION:
Any dispute arising out of this contract shall be subject to the Jurisdiction of courts having jurisdiction over the area where the buyer's registered office is situated. SECURITY:
All designs / drawings / patterns / artworks etc provided by the buyer will remain sole property of the buyer and shall be maintained securely by the vendor and shall not be used for any other purpose than authorized by the buyer. concerned tax authorities for any reason whatsoever.

. » Pests control and infestation control.S. » To provide fumigation to the raw material and packed Products. Godown and Other places in the factory. Its functions are as follows: » Cleaning the production units. which mainly looks after the hygiene delivery of goods INTO the factory is located.Delivery challans/ invoices should be raised as per pending orders. » Maintaining account for incoming and outgoing materials. machines.S. Separate challans / invoices should be prepared for separate pending orders.U. 34
. which are mainly the food products. The Co. » Maintaining temperature for different goods.U (Factory Service Units):ALL MATERIALS
Factory
EXAMINATION
FACTORY SERVICE UNIT (FSU)
NON INFESTED
INFESTED
CHAMBER
INSIDE FACTORY
NON INFESTED
Heinz has a wide range of products. has F.
ROLE OF FSU
F.

» chamber is a place where infested material is made disinfested.
QUALITY ASSURANCE DEPARTMENT:• It is a quality assurance department that checks specified quality of product.
• And if reject than given code is 124 and product is returned back to vendor.» Examination of every material Truck or Vehicles carrying material is conducted by FSU according standard parameters to curb infestation. • If the product is up to mark with required quality than that check and give the code is
-105. • Any rejection in quality assured product is going on vendor and given code is 122. • Goods are accepted after only checking the of quality department.
Material
Factory receive note 103 Goods Received Acceptance Note 105 Finance
35
.

Its main functions are: -
•
Maintenance of quality assurance department and lab equipments. keeping focus on needs of customer by establishing and maintaining proper facilities necessary for controlled production consistency in a sanitary manner . After that information record is in Factory stores. Development . occupation health and environment standards establishing internal review procedures to ensure compliance of applicable laws and regulation. then the quality assurance department will prepare GAN . Check invoice for quality department and factory receive note.
•
Establishing and Maintaining appropriate operating and monitoring procedure necessary for controlled production and every person is responsible for product integrity and safe guarding quality environment competent to carry out his responsibilities.
•
Achieving high safety. 36
. production and Marketing of safe clean wholesome foods of high quality . so as to ensure that customers confidence is generated and maintained consistency. HEINZ INDIA PRIVATE LIMITED is committed to: • Procurement . if the bulk quantity is according to specimen and the term and condition.
ROLE OF QUALITY ASSURANCE DEPARTMENT
When the material enter in the company firstly cleaned in FSU and then match the sample with bulk quantity by the Q/A department.

Goods Carrier Note In Factory Stores material is unloaded in designated place /Godown : 37

.It shows the clearance of material from PCI. Material is fumigated in quartine chamber .
PROCESS OF WORKING IN FACTORY STORE OF HEINZ INDIA PRIVATE LIMITED
 Firstly Factory Store receives the material from the Gali house and match the material from Purchase order.
GREEN SLIP: infestation. is infested or not an issue White /Red /Green slips.  PCI (Pest Control India) check the material to find out the consignment. Form 38/ Form C & any Laves Form.•
To conduct quality test of raw material and Packaging materials. if infested : -
WHITE SLIP.
This slip is given when material is returned to the supplier due to
 Now material reach to the factory store & factory store check all the document  As :    Excise Invoice.

e.

Factory Store checks the material `s quality at the time of receiving of Goods. they make GAN (Goods

Factory stores .

In case of General Consummerable Goods. Quality Assurance Department does not
check the goods i. According to the quality of the material. after checking & receiving the material by If the material is according to our standard. General Consummerable goods.  If the quality of material is not according to our standard . If
material`s quality is according to the purchase order and everything is ok . Factory stores make GRN ( Goods Received Note ) and make the entry in SAP software and give a code to this entry in 103 movement. Factory store make 3 copies of GRN :    For Purchase department. 
According to the nature of the material. the amount of rejected material is adjusted in other Acceptance Note) and make the entry of this in SAP and give a code to this entry in

consignment or makes Credit Note for supplier. it is directly sent to the supplier.

Factory stores make the GRN for :   Raw Material & Packaging material. In case of Raw & Packaging material . In case of rejection. For supplier. For Self. Quality Assurance Department check the quality of the material :  105.quality Assurance Department having a right to reject this and make the entry of rejection in SAP & give a code to this entry in124 movement..
38
.

from factory stores .It is note which is made for supplier to return the amount and in case of
excess of material.

and make 4 copies of this:       HEINZ INDIA PRIVATE LIMITED use FIFO (first in first out) method of pricing of material i. If the material is returned to the supplier .. which material is come first in stores. For Purchase Dep. is issued first. make the Material Requisition Slip and send to the factory stores. does all the transaction in MIGO. Material in excess of the capacity is returned to the supplier / has to be seggrated

for fault are diverted to the city / Godown. When it is not finished.  HEINZ INDIA` s store Dep. Foreman of dep. note is written on delivery

challen of the supplier and company is obtained a damage / shortage certificate from the transports / driver of the truck.
 If the material and other inventories send to other heads / dep. other purchased material cannot issue. Any damage / Shortage is recorded in consignment. For Account Dep. In this condition supplier is Creditor of the company.CREDIT NOTE: . For Factory Stores. company make the Material return report For supplier.e.
39
. company`s planning & stock control Department is

informed for the insurance survey before making GRN. In case of damage / Shortage.

Typing Problem.
SUGGESTION FOR FACTORY STORES
    Material purchase after making Purchase order. Make entry at the time of receiving. Order quantities do not match with purchase order.PROBLEM IN FACTORY STORES
         Material comes according to lot size. Expenditure control procedure. Vendor name is misprint and unclear. Data is not entering at the time of receiving of material. Connectivity Problem. Factory manager having limit but increase its limit size. 40
. Tax code problem. Improve the system efficiency of this system. Misprinting problem.

Its monitored and controlled by head quarter in Mumbai.. 2. The using S. Easy track of all locations Losing paper work. name S. The company used very advance.A. S. 6.A. 3. Online.P. (System. 4. Fast service.A. The company used its 40B version. analysis and process). Advantage of S. All the clerical work done through S.P.
SYSTEM ANALYSIS AND PROCESS (SAP)
Heinz India Private Limited is a full computerized company. Easily handle. Company makes accountability and responsibility and employees do their work very quickly. Application software.P. 5. It is based on standard costing. 1. Warning system. Aligarh.P. was developed I 2000 in Heinz India Private Limited.A. 41
.A.P.

Nothing is deleting only edit.
Visibility.. while Heinz India Private Limited is full-computerized company and it use SAP as recoding tool for all the information and data with specified SAP number. 42
.. Full data available. Aligarh. Stores Q. 8.
SAP as Recording Tool in the Company
System Analysis and Process (SAP) is ERP software package. verification User Department Finance Department Goods Receivable Note (GRN) Goods Acceptance Note (GAN) Rejected Goods/Material SAP Entry 103 105 124
103: Material supplies by vendor to company is check for the quantity at the time of receiving of
goods by stores department and makes goods receivable note (GRN) and make an entry in SAP system of the received material / assets and it provided a code in SAP as 103. SAP was developed in 2000 in Heinz India Private Limited. The Company used its 40B version.7. 9. It is monitored and controlled by head quarter in Mumbai.
Example of SAP Entry:
Material Eng.

A. MIRO is a transaction by which all the entries are to be made in the SAP.) → (− ) 43
.g. Cr. • WIP → Dr.105: After receiving the material it provided to Q. Dr. Cr. The Excise Credit also provided to the goods/material in SAP with 105 at the time of making GRN. Turbine) → Note:-In SAP System the entry pattern of accounting is done with the symbol of Negative (− and ) positive (+) for credit and debit respectively. Cr.
→ → →
Dr. • Assets (e.
Final Stage (Ready to Use) Cr. it defined as follows:Credit (Cr. Dr. department to check the quality of received
goods according to the standard of the company and then makes a goods acceptance note (GAN) and makes an entry in SAP with code 105 and Rejected goods which has not standard quality has coded in SAP with 124.
Transaction Pattern in MIRO is as follows:
User/Engineering Department • WIP (work in progress) • GR/IR • Basic Excise Duty • Aligarh Cenvat Clearing ↓ Finance Department • GR/IR • Aligarh Cenvat Clearing • Vendor ↓
→ → → →
Dr.
ENTRY PATTERN OF ACCOUNTS IN THE COMPANY
All the entries of accounts of the company are processed through MIRO.

rate and time limit and also includes all taxes and extra charges of transportation. quantity. machine part etc.D.PAYMENT PROCEDURE IN HEINZ INDIA PVT. 46
. He/she may be negotiating on this rate list with vendors. LTD
Firstly the direct user of product.Makes an indent slips for requirement of product with full description of quality. Make a purchase requisitation in which whole description of required product is present with stander quantity and specifically mention time limit. of the same concern department and after accepting and signing by H. which contains the whole description about quality. the vendor sends the quotation – in quotation clearly mention the rates of every product with standard are present they also include tax rate and transportation rates of product. quantity and standards. According to company demand of product. Purchase order is a slip.O. this slip goes to planning department.O. Purchase manager select any quotation. What is the difference in product with other? And after whole comparison he/she selects the quotation. After that this indent goes to H. Planning department check the material in store and estimate the future requirement of product. If margin of rates is hedge in vendor’s quotation than purchase manager ask to vendor for this difference.D. Purchase requisitation goes to send purchase department. He/she send a chalaan list with purchase4 order to wards vendor. He/she may be select 2 or 3 quotation with small quantity and part purchase of product and finally make a purchase order. which is suitable as rate and standard by comparing in all quotation. Purchase department make a request for proposal and send to all different and specific vendor for quotation.

quality of product. Finance manager check all details tax and code.Vendor supplies goods towards a delivery place. If all are correct and right then they clear bill for payment with the help of different modes and ways basically all raw material purchase by bill of exchange and other payment is done by cheque. factory store and quality assurance department with invoice. If the material is not up to mark of our standards than quality department having ■ : After checking and receiving of material /goods by factory store. which is done by purchase department. In Heinz India Private Limited. Firstly goods check the product quantity at a time of receiving or goods and make goods receivable notes (GRM) and make an entry in SAP system of the product and gave a code to this entry is 103. Aligarh used a new technique of payment is electronic fund transfer or retail time gross settlement. Department
Goods acceptance notes
105
Finance department
After that finance department manager/ person checks all entry.  If the product is according to our standards than they make a goods acceptance notes (CAN) and make this entry in Heinz India Private Limited SAP system and gave a code is 105. A. quality department check the

a right to reject and on acceptance of that goods and make a reject material entry in SAP system with the code of 124
Material
Factory Store
Goods receivable notes
103
Q.
47
.

Payment of cash for services received should preferably be avoided. 5.00.000 Upto Rs.10. 5.00.00. repair & maintenance.00.000 Upto Rs. 10. professional fees. 10.00.00.000 HO & Factory Over Rs. 3.000 Upto Rs.000/. 7. courier charges etc. 1.50.000 Upto Rs. 5. Payment for services should be made by cheque only against original bill/ invoice / cash memo and supported by purchase order.000 Upto Rs. 5. 1.
•
The limits for authorization of purchase order of services areBranches Over Rs. Purchase of all services should be done from approved vendors and routed through the purchase department.should be signed by the functional head and the Managing Director.00. Any exceptions should be approved by the Vice President Finance and CFO.00. 50.or more. Service Agreement/ Contracts whose total value exceeds Rs.5000/.000 Upto Rs. 25. co-packer charges. 5.00. A purchase order should be raised for services of value Rs.00.00.SERVICE BILLS
• • • • • •
Service expenses will include expenditure on freight . warehouse/ office rent.000 Upto Rs. 5.000 Upto Rs.000 Upto Rs.50.000
Management Level Managing Director Vice President/ Director Vice President General Manager Grade I Grade II Grade III Grade IV
48
.000 Upto Rs.000 Upto Rs.000 Upto Rs.

10. 00.00. Vice president 7.The advance payment request prepared by the procurement Department Should be signed by General Manager-Supply . MD 5. Managing director authority for over 50.000 up to 50.00.00.000 advances payment.
49
. Generalmanager 8.000 upto10.000 up to 5. Spare etc . authority limit over 50. Chain and financial controller besides authorized by appropriate levels of management as per applicable limits. Sugar capital machinery.00. 2. 11. Management level 4.ADVANCE PAYMENT
• Fuel.00. Advance payment for availing cash discounting on purchases of coded raw and packing material and service should be paid as per instruction of procurement department . 000
Every quarter end list of pending advance should be prepared by the finance department and circulated at their respective location. No fresh advance should be given to the same vendor until previous advances have been settled and accounted for any acceptations solved by Financial Manager and Directors.000 up to 25. All such advance should ideally be adjusted in the same month in which they are should preferably be approved by the finance controller. Vice president/Director 6. The concerned department should take appropriate follow –up action to settle the advance amount. Grade 1 9.with authority of planning manager and general manager. 1. 3.

CONSEQUENCE OF DELAY IN PAYMENT
• Less trust of vendors • Stop production • Delay in supply product • Take more cost • Old and good vendor do not want to retain a business relations • Less in good will in market • Mostly work done on goodwill
o Advanced payment o Credit product o Any mishappening o Good relation o Negotiation in price of production o Profit making effect
•
Vendors do not want to supply product they want advance payment 51
.

•
Money block in advance payment
•
More working capital requirement
•
May be delay in payment and delay in supply and goods and this stage production will be stopped. address. by purchase department factory store and quality assurance department
• •
Match with invoice which given by vendor with goods Check details like tax code..P. vendor name delivery address. if they require material is not present
POINTS RELATED WITH PAYMENT SYSTEM
•
Check the entry in S. purchase order no.
•
If the payment amount is less than purchase order amount than finance manager for payment of this invoice. date.A.
INVOICE:
52
.
•
Individually and properly check all the entry by finance manager in detail before clearing a payment. originality of invoice.
•
And if the invoice payment amount is more than purchase order amount than finance manager does not allow for payment of this invoice.

Company name. b. g. Transportation name and address h. And other terms and condition 4. Its characteristic are 1.
PROBLEM IN INVOICE FOR DELAY IN PAYMENT •
If invoice is not original. j. Send by the vendor when they place goods 3. Purchase date d. Specified product name.
•
If payment rate is more than purchase order rate
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. All the entry is correct and clearly mention. Include all taxes k. It should be original 2. Rate e. It is a slip which contains the const/ rate invoice is a type of bill and send by the vendor/ supplier. Purchase order no. Vendor Name f. Delivery place. Delivery date c.It is a legal document for any company. It should having proper elements a. It is important for payment and other work. i. photocopy or duplicate
•
If not having any one of them element which is shown above.

20000/-. generally payment through at PAR Cheque.↓
Factory Store ↓ Quality Verification Department ↓
Finance Department ↓ Payment
MODE OF PAYMENTS
•
After verify the invoice /bill the finance manger has right to make payment with different mode of payment.
•
According to Income Tax Act under section 40(a) (3) the payment through the cash of not more than Rs.
55
.

special or restricted In case of not negotiable crossing the title of the transferee can be better than of transferor
•
A cheque may be crossed by the drawer. the Cheque is said to be crossed
• • •
The payment of a crossed Cheque can be obtained only through another banker The crossing may be general.• •
Cheque is a bill of exchange drawn on a specified banker and payable on demand (see 6 of negotiable instrument) It is species of a bill of exchange with two additional qualifications o It is always drawn on a specified banker o It is always payable on demand
• • •
90% payment is done by Cheque in Heinz India Private Limited (Aligarh unit) Crossing of Cheque: When a Cheque bears across its face two parallel transverse line. or the holder or the banker
57
.

 Bill of Exchange:
A bill of exchange is an instrument in writing containing an unconditional order, signed by the maker, directing a certain person to pay a certain sum of money only to, or to order of a certain person or to the bearer of the instrument (Section 5 of negotiable instrument). Parties to a bill: There are three parties to a bill of exchange 1.Drawer 2.Drawee 3.Payee

•

Drawer: A person who gives the order to pay or who makes the bill is called the drawer.

• • • •

Drawee: The person who directed to pay is called the drawee. Acceptor: When the drawee accepts the bill, he is called acceptor Payee: the person to wqhom the payment is to be made is called the payee Bearer: When the payee name is in a bill is a fictitious or non existing person, the bill is treated as a payable to bearer

•

In some cases, the drawer and the payee, or when a principal draws and the drawee may be one and the person.

• • •

The drawer of the payee who is in possession of the bill is called the holder. The holder must present the bill to the drawee for his acceptance. Indorser: When the holder indorses the bill, note or cheque to another he is called the indorser.

•

Indorsee: The person to whom the bill note of cheque is indorsed is called indorse 58

•

Essential element: o It must be in writing o It must contain an order to pay o It must be unconditional o It requires three parties - drawee, drawee, payee o It must be signed by the drawer o The sum payable must certain o It must contain an order to pay money o The formalities relating to number date place and consideration, through usually found in bills are not essential in law

•

A bill as originally drawn cannot be made payable to bearer on demand.

• Normal format of bill of exchange.

Rs 5,000

Bombay June 10/2007

Three months after date pay to Ram or order the sum of five thousand rupee, for value received To Sham 235, Subash Stamp Delhi -110006
 . EFT(Electronic fund Transfer):

Accepted Sham

59

It is a modern technique by which money send one bank to another bank with the help of internet in a short period of time.     This technique is implemented by Heinz India PVT.LTD. It is a easy and secured way of transferring money. Less time consuming. In this way we send the information of payment to bank and bank transfer the money in vendor’s account directly.

RTGS(REAL TIME GROSS SETTLEMENT)
• It is same like EFT but having a small difference is that – it is used when the company’s bank and vendor’s bank both are different ,then a reputed bank make as a mediator in between two bank and help in transferring money this process is called RTGS. • Company make payment all over India by the help of this new technology.

REPORT FOR CONTROL

Cash report, providing a comparison of actual developments with forecasts figure; are helpful in controlling and revision of cash forecast on a continue basis. Several types of cash report may be prepared. The importance ones are:  Daily Cash Report: The daily cash report shows the opening balance, receipts, payment and the closing balance on a daily basis.

 Daily Treasure Report:
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marketing file securities debtors and creditors. it has to sale its marketable securities more frequently than if it holds a large cash balance. The actual are compared with budget figures and variance is calculated. collection and disbursements must be properly monitored. Hence the trading or transaction cost will 61
. reducing productive bank balance at the regional office and investing fund more effectively. This involves the following— Payment should be made only as and hence they fall due.  Monthly Cash Report: This report has shown the actual cash receipts and payment on a monthly basis.  Arrangements may be made with suppliers to set due dates of their bills to match with the company’s period of peak receipt. the daily treasury provides a comprehensive picture of changes in cash. This helps in consolidating funds at the head office. Payables and their disbursement may be centralized.
 Control of Payables: By a proper control of payables a firm can conserve its cash recourses. By preparing and sending the bill promptly a firm can ensure easier remittance.
 Monitoring Collection and Receivable: To enhance the efficiency of cash management.
 

Optimal Cash Balance:
If a firm maintains small cash balance.  Promoting Billing: Often there is time lag between the dispatch of goods and provisions of service and the sending of bills.An amplification of the daily cash report.

the opportunity costs balance increases. Absentism of employees Holidays Supplied goods are not approved by the quality assurance department at a right time System failure Supplier does not give proper document Sudden increase in the price of material during the course of transaction During the period of account closing 62
. These funds may be deployed in variety of ways. vi.trend to diminish if the cost balance becomes large.
REASONS FOR DELAY IN PAYMENT
After analysis of plant accounting. virtually a risk free investment. at the other end of the spectrum is the investment in equity shares. which can produce highly volatile returns. we find out various reasons for delay in payment – i. At one end of the spectrum is the term deposit in a bank. v.

Cash management In The Company:
This Company follows the centralized management of cash. iii. iv. However. at the other end of the bank. virtually a risk free investment. Every document relating to the payment of cash needs the official authorization of the account executives. repayment. ii. lone. vii. or some other purpose.

Option For Investing Surplus Funds:
A company often has surplus funds for short periods of time before they are required for capital expenditure.

2. 4. 5. Assign another employee during the absenteeism of a regular employee. 10. 63
. xii. 6.
RECOMMENDATIONS
1. Instructing the suppliers for sending the proper document while placing the order. xiii. 9. Train employee relating to payment system.
Non availability of adequate cash Work load Shortage of staff Misprinting and typing problem Non-following of the payment procedure Wrong entry in tax code. Minimize the paper work. which are having goodwill in the market. delivery in purchase order and in invoice. Maintain the adequate cash balance. Conducting the special seminar for main supplier. xi. ix. Company should laid such a policy strictly which ensure the payment on due date. 7. Minimize the account closing period. 3. 8. Laying at flexible policies according to the market condition. x.viii. Choosing suppliers.

Company should launch the internal website for its Indian branch which should include detailed information about Aligarh branch as well as other production unit. 14. Better coordination among the entire department related to payment system. Everyone gets benefit to see and send its quotations. 64
.
CONCLUSION
The Heinz India private limited is one of the leading food companies in the world. Company invest his extra money in stock exchange and other place as for their need and demand—short term as well as long term investment or complete payment on discount rate of bills. Electronic fund transfer does payment and real time gross statement than it should fast rather than cheque and bill of exchange and transportation cost will be reduced. production etc. 19. 16. Company gets more quotations and having different rates for more choice for selection to select a perfect quotation. I have thoroughly examined all the aspects regarding payment system and have drawn following conclusion: 1. Purchase order is send by the internet. Product sale is also handover in Aligarh unit may be the use of on line trading and traditionally. payment of taxes. Try to modify the software. 18. It has solid financial position. 15.11. Request for proposal is on web page of Heinz India Private Limited. 13. 12. 21. salary. Department is better coordinated with each other. 20. 17. I have observed that the company (Heinz) effectively utilized the fund efficient operations of manufacturing that include all commercial activities like purchase of raw material. The company consists of latest technology to maintain best quality.

A. including qualitative details and situation for fixed assets. P. 3. Company gave full government tax and other duty with complete honesty. The company is maintained proper records showing full particulars.2. 6. The company has kept proper book of accounts as required by law.
FORMAT OF INVOICE
65
. 7. The entire employee related to payment system is well trained. S. is a very good software programme and it makes payment system very easy and save the time. 4. 5. Some time paper work makes a problem and it is also reasons for delay in payment.