Officer and Director Responsibilities

The Chapter’s Board of Directors consists of elected Officers and the Directors of all committees. Per the Chapter Bylaws, the Board is tasked with supervising the affairs and business of the chapter and performing the duties of the Chapter.

The Chapter Bylaws outline specific responsibilities for Officer positions and general responsibilities for Directors. The pages identifies these responsibilities and others identified by the Chapter Board.

Elected Officers

President

Attend Board of Director (BOD) meetings

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Responsible for defining, managing and reporting on overall budget for general chapter BOD activities

Develop, maintain, implement and monitor the chapter’s strategic plan

Hold (a) strategic planning meeting(s)

Preside at meetings of the Chapter and the Chapter Board

Appoint all committee chairpersons and members

Be an ex-officio member of all committees except the Nominating Committee

Represent the Chapter at Leadership Conferences, Presidents Council Meetings and other conferences and functions, where appropriate or appoint another Chapter Board member as a representative

Present an annual report to members at the Annual Meeting of the Chapter Membership – such report to consist of reports from various Chapter officers and committees

Maintain communications with ISACA and respond to ISACA inquiries

Be responsible for submission of the required annual chapter reports to ISACA within 30 days after the Chapter’s Annual Meeting

Supervise budgetary matters and proper internal control of finances

Perform other duties as they pertain to the office of President or assigned by the Chapter Board

Vice-President

Attend BOD meetings

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Support President in setting up logistical functions in support of BOD meetings

Preside at meetings of the Chapter and the Chapter Board, in the absence of the President

Perform the duties of the President in the event of his/her absence or disability

Perform other duties as they pertain to this office or assigned by the Chapter Board

Secretary

Attend BOD meetings

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Directors

Responsible for defining, managing and reporting on overall budget for secretarial, archiving and SharePoint activities

Take minutes of the meetings of the Chapter Board, membership meetings, and AGM, and maintain a copy of the records

Maintain accurate attendance records

Be responsible for the legal affairs, Chapter records and correspondence pertaining to the Chapter

Lead the reviews of Chapter practices as compared to Chapter Bylaws required by Article VII as appropriate

Assist the President in the administration of Chapter membership meetings

Perform other duties as they pertain to this office or assigned by the Chapter Board

Treasurer

Attend BOD meetings

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Directors

Be custodian of Chapter funds

Receive and disburse such funds of the Chapter as shall be required in the conduct of its affairs and the carrying on of its activities or as directed by the Chapter Board

Remit dues to ISACA as required

Ensure financial transactions comply with established financial policies and procedures

Submit a written report at each regular meeting

In concert with the President, authorize expenditures from, or transfers of funds from/to, the Chapter US dollar credit account held with ISACA

Oversee budget formulation and execution

Submit annual financial statements for presentation to the membership at the Annual Meeting of the Chapter Membership

Submit books and records for audit when required

File any and all tax forms required

Maintain QuickBooks and makes these records available for audit when required

Perform other duties as they pertain to this office or assigned by the Chapter Board

Immediate Past President

Attend BOD meetings

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Provide advice and guidance to the new President and Chapter Board

Perform other duties as they pertain to this office or assigned by the Chapter Board

Associate Directors Supporting the Secretary

Scribe

Record, distribute, and post the meeting minutes from all Board meetings

Record all motions, create votes, and follow through on reaching quorum on motions

Assist Secretary with responsibilities as assigned

Archivist

Create a history of GWDC activities

Monitor the retention period for GWDC artifacts

Organize GWDC artifacts appropriately in the SharePoint site

Advise the Board prior to disposal of GWDC artifacts

Associate Directors Supporting the Treasurer

Treasurer’s Assistant

Assist the treasurer in completing the Chapter’s financial reports

Budget Associate Directors

Track the Chapter’s expenditures and report actuals to the Treasurer on a monthly basis

Programs Committee

Director, Programs

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines

Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board

Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions

Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board

All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.

Attend all BOD meetings ensuring a representative attends in the case of a necessary absence

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Programs committee delivers the educational and training programs for the chapter. The specific duties of the Director, Programs are:

Provide general oversight of ISACA-GWDC programs (Monthly Conferences and Special Seminars)

Responsible for defining, managing, and reporting on overall budget for Monthly Conferences, Special Seminars, and Annual General Meeting (AGM) activities within established timeframes

Work with Monthly Conference Associate Director, Special Seminars Associate Director and Annual General Meeting Associate Director to define schedule & topics for ISACA-GWDC fiscal year

Work with Marketing and Communications Directors to promote events and messaging for all programs

Works with Director, Outreach and Professional Development to ensure special focus is directed on students and young professionals

Membership Statistics & Analysis Associate Director

Provide monthly stats regarding new, transfers, and exiting members

Complete the annual Growth & Retention Worksheet

Social Events Associate Director

Organize at least 2 social events that will include mixers at local venues.

Coordinate with vendor to negotiate the terms of the contract, ensuring that the events stay within budget.

Coordinate with Marketing and Communications Committees to ensure that the events are well advertised

Membership Mailing List Updates Associate Director

Ensure that the new members are added to GWDC’s e-mail and mailing distribution lists on a monthly basis

Volunteer Associate Director

Ensure that the volunteers are training at least annually

Periodically reach out to the volunteers to ensure that they are still engaged

Ensure that the volunteer’s listed in the volunteer database are assigned to directors and officers

Ensure that the volunteer database is updated at least monthly

Coordinate with the other BOD members to ensure that the events have a sufficient number of volunteers

Outreach & Professional Development Committee

Director, Outreach & Professional Development

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines

Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board

Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions

Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board

All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.

Attend all BOD meetings ensuring a representative attends in the case of a necessary absence

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Director

Committee-Specific Responsibilities

The Outreach & Professional Development committee advocates ISACA and the GWDC to external organizations, such as Academic Institutions, Government Agencies, Businesses, and IT professional organizations. The specific duties of the Director, Outreach & Professional Development are:

Responsible for defining, managing, and reporting on overall budget for all outreach activities within established timeframes

Know and understand ISACA’s advocacy-related activities, such as Government and Regulatory, Academic Relations, in order to promote ISACA activities and services to these communities

Identify local or regional outreach opportunities for engagement

Develops outreach events, activities, and communications

Serves as the liaison with ISACA International committees to share information

Academic Outreach Associate Director

Take initiative and act in a lead role in developing relationships with local universities to support GWDC’s goals.

Plan and manage Academic Events that further student awareness of GWDC, provide education and insight into the field of IT Audit and Security

Promote ISACA Student Group formation within the universities.

Demonstrate the value of ISACA membership and help increase student membership in GWDC

Work with the Young Professionals Associate Director to facilitate the transition of students to young professionals members

Explain the ISACA certification and certificate programs, the future career value of pursuing the CISA, CISM, CGEIT and CRISC certifications and the Cybersecurity Fundamentals certificate

Working toward integrating the ISACA Model Curricula (Assurance and Security) and their concepts within the college/university

Business Outreach Associate Director

Take initiative and act in a lead role in developing relationships with businesses to support GWDC goals.

Build, sustain, and leverage business relationships to provide benefits to GWDC members and foster sponsorship opportunities.

Function as a liaison between the business(es) and other GWDC Directors should it be necessary to support the objectives of the relationship.

Government & Regulatory Advocate

Know and understand ISACA certifications and how they support the credibility, capability and professionalism of ISACA members

Know and understand ISACA knowledge developments (e.g., COBIT) and how they support the credibility, capability and professionalism of ISACA members

Able to create a working group to assist with assessing the local/regional regulatory and government landscape and determining how ISACA could assist

Identify local or regional government and regulatory outreach opportunities for engagement

Work with other members of the chapter board where appropriate, advancing the awareness and existence of ISACA membership, certifications and COBIT

Work with the chapter’s newsletter editor to initiate articles of importance and/or chapter progress in GRA activities

Serve as the chapter contact and liaison to the ISACA GRA Subcommittee and ISACA HQ advocacy support

Ability to assess and determine the areas of regulation and potential legislation which could have an adverse impact on ISACA’s certifications, knowledge and/or membership

Ability to identify and contact the appropriate government or regulatory official(s) to speak at a local, regional or global ISACA professional training program or conference

Able and willing to make presentations to promote ISACA’s certifications, knowledge (e.g., COBIT) and membership

Provide feedback to the ISACA GRA Subcommittee about pertinent GRA-related discussions and activities

Young Professionals Outreach Associate Director

Take initiative and act in a lead role in providing the appropriate GWDC offerings to best engage young professionals.

Determine and understand the interests and needs of young professionals through the use of surveys, informal feedback, social media, and other tools

Plan and manage GWDC events geared toward young professionals.

Develop ways in which larger chapter events (conferences) can attract more young professionals

Work with the Academic Relations Associate Director to facilitate the transition of students to young professionals

Identifying senior members in ISACA (and other related organizations) to assist in mentoring and providing guidance to YPs

Providing feedback (activities completed, participation, activities planned, etc.) to the local chapter and the YP Subcommittee twice a year or as requested.

Sponsorships Associate Director

Take initiative and act in a lead role in pursuing business sponsorships for GWDC.

Reach out to businesses to obtain sponsorship for GWDC for both annual and event based sponsorship.

Facilitate new sponsor relationships and maintain current sponsors.

Act as the primary point of contact for all sponsorship inquiries and function as a liaison between the sponsoring organization and other GWDC Directors to ensure a mutually beneficial relationship between GWDC and the sponsor.

Communications Committee

Director, Communications

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines

Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board

Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions

Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board

All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.

Attend all BOD meetings ensuring a representative attends in the case of a necessary absence

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Communications committee prepares and delivers communications from the Chapter Board to the Chapter membership through various communication media. The specific duties of the Director, Communications are:

Responsible for defining, managing, and reporting on overall budget for all social media, publications, postcards and web content activities within established timeframes

Distribute messages through available communication channels in a timely manner

Social Media Associate Director

Oversees the chapter’s social media presence.

Works with the Communications Director to develop a Social Media strategy

Publishes chapter events, announcements, and articles through social media

Identifies strategies and new social media outlets for chapter communications

Oversees the moderators for each social media site to ensure posts from members and moderators are appropriate and that the moderators respond in a timely manner

Publications Associate Director

Oversees the development of articles for chapter publications.

Identifies and reviews member-written articles for publication on the chapter website and through social media

Ensures that articles are not copyrighted or otherwise restricted from publication on the chapter website and through social media

Postcards Associate Director

Oversees to preparation and distribution of hard-copy publications sent through U.S. Mail.

Designs and updates the layout of mail publications

Identifies the content for and preparing the mail publications, which should be sent quarterly

Identifies and coordinates publication mailing through a third-party vendor

Identifies the members whose publications were returned

Web Content Associate Director

Oversees chapter communications through external websites

Works with other committees to obtain content for the chapter websites

Updates events, articles, chapter information, and other content on the chapter’s primary website

Updates event information on the chapter’s event management system

Creates and communicates web surveys

ISACA Portal Associate Director

Oversees chapter communications through the ISACA Portal

Updates the ISACA Portal for chapter events and announcements

Reviews the portal for other ways to communicate chapter news and events

Reviews the Chapter Leader Portal for information of use for chapter communications

E-mail Associate Director

Oversees chapter communications through the E-mail

Prepares and schedules all chapter e-mail communications

Reviews metrics to improve e-mail layout, timing, and content

Marketing Committee

Director, Marketing

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines

Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board

Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions

Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board

All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.

Attend all BOD meetings ensuring a representative attends in the case of a necessary absence

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Marketing committee oversees Marketing efforts for the Chapter. The duties of the Director, Marketing are:

General oversight and responsibility of Marketing program for ISACA GWDC

Responsible for defining, managing, and reporting on overall budget for all marketing activities within established timeframes

Responsible for establishing and implementing a Marketing Plan for each fiscal year

Works with President and Vice President in coordinating with International for marketing efforts

Orders marketing materials from International, including updated brochures and other materials

Market Research Associate Director

Analyze relevant data (membership, sponsorship, volunteering, etc.)

Formulate reports containing actionable recommendations

Develop and conduct surveys/ execute questionnaires

Presentations of results and fielding questions

Attend BOD meetings (alternate) in absence of Director

Liaison to other GWDC Board Committees

Events Marketing Associate Director

Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements (if required), order event signs, and ensure appropriate décor (to meet the quality expectations of the chapter).

Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.

Create and revised room layouts for each event.

Propose new ideas to improve the event planning and implementation process.

Serve as liaison with vendors on event-related matters.

Assist with managing on-site production and clean up for events as necessary.

Purchasing Associate Director

Work current and/or locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.

Prepare and process requisitions and purchase orders for supplies and equipment.

Monitor Purchasing budget

Audit Committee

Director, Audit

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines

Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board

Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions

Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board

All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.

Attend all BOD meetings ensuring a representative attends in the case of a necessary absence

Exercise vote in all motions on the table

Attend quarterly ISACA International Chapter Leader calls

Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Audit committee oversees the independent audit of the accounts and financial records of the chapter, which will be conducted in accordance with sound accounting practices. The committee reviews the results of the audit with the chapter treasurer, submits a written report of the audit results to the chapter board and president, and presents the results of the audit at a chapter meeting. The specific duties of the Director, Audit are:

Responsible for defining, managing, and reporting on overall budget for audit activities within established timeframes

Coordinates the hiring of an independent auditor to perform an annual review of the Chapter’s financial reports and serves as the liaison between the independent auditor and treasurer

Reviews selected samples of the Chapter’s financial transactions (income and expenses) to verify reasonableness, completeness, and accuracy in accordance with financial procedures and guidelines

Reports the results of the review to the Board of Advisors and the Chapter President and submits the invoice for the Chapter’s financial review to the treasurer for payment

Maintains the SharePoint audit folders so they are in compliance with the Chapter’s Records Retention policy

Audit Associate Director

Review selected samples of the Chapter’s financial transactions (income and expenses) to verify reasonableness, completeness, and accuracy in accordance with financial procedures and guidelines

Help maintain the Chapter’s SharePoint audit library; and ensure compliance with the applicable Records Retention policy and procedures

Serve as a liaison between the independent auditor(s) and GWDC Treasurer

Assist with providing the independent auditor(s) the information necessary to complete the annual financial review