recruit champions from within
each department and get their
buy-in to help guide others
through the digital document
creation and sharing process.
Often, people just need to be
shown, which is where your
champions come in.
"My motto is: Train and
then re-train," he says. "Given
that you're transforming your
business, the process will likely
take several months. Providing
on-going support through
monthly training sessions
and being open to gathering
feedback and implementing
ideas for improvement will
demonstrate to your team that
you're committed to this initiative.
This approach has certainly
worked for us."
"A good DMS not only reduces the physical
volume of paper storage required, it also makes
it possible to instantly retrieve documentation
through search."
-Rachel Ferla, director of productivity at Organise Chaos
Invest in the Right
DMS Software
Going paperless is the obvious
next move for companies that
haven't made the move. However,
the key to a successful transition
is investing in the right document
asset management software, which
means you'll get support, training
and security as part of the package.
Naturally, an efficient
template management system
will also help your business
transition to a paperless
environment, meaning you can
focus on better serving your
customers-reaping the fruits
of becoming a more effective,
productive and streamlined
business.
ibmsystemsmag.com JULY 2018 // 11