Overload message box

My email tells me that I am storing 70% of emails with the server and that I will stop receiving or sending unless I remove the 70%. The 'Leave a copy of message on the server' is unchecked. What else do I look at?

Actually this issues can be resolved through a very simple method. If you intend to keep some e-mail and want to save space in your inbox at the same time, i suggets you try the following:

1. In your outlook 2003, click on File (note: this has to be on the main page and not on a new e-mail document that you're working on)
2. Under the file link, select Data File Management
3. Select the add link to the right of the box that opens up and select the first option (office outlookm personal file .pst)
4. Follow through the process, click OK on the following box and click done.

In your outlook, you will notice that a new folder called personal folders has now appreared. This personal folder icon, represents a virtual folder on your hadisk where you can store all your e-mail (the ones that you deem important anyways) and free up space. You can repeat this process to create several folder and eventually, create a a subfolder under each personal folder the the purpose of segregating your information. Also, when doing housekeeping, make sure that not only items from the deleted folder is removed but also those of sent folders and junk e-mail folders as well. I Hope this information helped. Please do let me know if it works out for you, else i can run you through step by step on a more finite process. Thank you.

I don't know if it is resolved yet. I did have over 450 emails in my "delete" folder and so have deleted them and hopefully that will solve the problem. I guess I will have to wait to see if Bigpond contacts me again.

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COST? This is a very vague question. That all depends on the type and severity of the email. If you are unable to receive emails for a long time, something serious is happening and you need to contact your Internet Provider or the e-mail service you are using.

There are several things which could be affecting your email:

There's a problem with your email account
If you're not using it already try accessing your email online and send yourself some test messages. If these all work the issue may be with your email software or device.

An issue with your email software or device
If you can log into your account, but can't send or receive emails, your email server settings may have been changed, so you'll need to check these. See our step-by-step guides on the set-up process, which includes incoming & outgoing server settings.

A large email is being sent
Large email attachments can cause your mailbox to lock, but it will unlock itself within 20 minutes. If the problem keeps happening, try deleting any emails over 3MB.

Your email account is full
Log in to your online email access. Then try deleting any emails you don't need - particularly those with large attachments.

If you use a mail client (eg Outlook) and find that the mailbox on the server fills up, the client can be set to stop a copy of emails being left on the server, or reducing the amount of time they are stored. To do this in Outlook 2007 or 2010:

In the Tools menu (or File tab in 2010), click Account Settings.

Under Name, select the POP3 e-mail account that you want to change, and then click Change.

Click More Settings.

Click the Advanced tab, and then under Delivery, remove the tick from the Leave a copy of messages on the server check box.

If you set up your client (such as Outlook) to download but *not* delete the message on the server, it will download each time you do a "Send/Receive". Basically, it is possible to tell a client to copy rather than move an email message from a server. If you are using Outlook, the article here: http://www.serverintellect.com/support/email/outlook-leave-on-server/
tells you how to configure it to leave a copy on the server. It should be obvious how to make it not leave a copy on the server.
For other client readers there should be similar settings.

Cannot send email but able to receiveTypically, POP based email accounts have the same address for incoming and outgoing email servers. However, sometimes the email service provider might have a different outgoing email server which has a different username and password (next point). Please check with your provider for details if you cannot send email but can receive.Is the outgoing email server address correct?The outgoing email server (SMTP) address needs to be correct for you to send messages from the account. You can find this information in the email you have received from your web host.

The outgoing email server address would typically be based on your web site's address, unless the server has been configured differently. Thus, if your web site's URL is www.my-web-site.com, the outgoing email server address would be either my-web-site.com or mail.my-web-site.com (substitute my-web-site.com with your actual domain name).

The message your senders are getting means the inbox for your account on your service provider's mail server is full, and has nothing to do with the inbox on your computer. Check your email program settings to make sure the messages are being removed from the server after being downloaded to your computer. Right now, they are probably remaining on the server so that your mailbox is full and new messages are being rejected.

Typically this error indicates that you are trying to send your Adhost
email through Adhost’s mail server when you have not authenticated your
email account to send mail. Our mail server authenticates you through
your pop account. So when you check your email, our mail server
authenticates your pop user and password, captures that IP that you are
checking your email from, and adds that IP to our relay list. This list
is flushed every 70 minutes. This means, if you try to send email after
the relay list has been flushed and before you’ve attempted to check
your email, you will receive this error.

How to fix the problem:

Fix #1 - reauthenticate on our server.

Remove any email from your Outbox. If you need to keep the message, you
can move it to your 'Drafts' folder.
Click "Send/Receive". This will reauthenticate you.
Try resending the email.
Fix #2 - configure your email client to check for email before sending.

you must have email account, also the POP address, and the SMTP with your username and password ready

Set up email account1. Select Menu > Messaging > Email > Settings > New account > Add.2. Enter a name for the email account, for example, Home or Office. Select OK.3. Select Connect using > Edit and select the data account you created earlier to use with this emailaccount.4. Select Email address > Edit. Enter your email address. Select OK.5. Select Connection type > Edit. Select POP3 or IMAP4. POP3 is the most common.6. Select Incoming server > Edit. Enter the name or the IP address for the incoming server. Select OK.7. Select Username > Edit. Enter the incoming server username. Select OK.8. Select Password > Edit. Enter the incoming server password and select OK. Leave this blank if youwant to be asked for the password each time you check new mail.9. Select Outgoing server > Edit. Enter the name or the IP address of the SMTP server you use to sendemail messages. Select OK.10. Select Advanced settings.11. Select Your name (not mandatory) > Edit. Enter your name and select OK. This will appear in outgoingemail messages.12. Select Signature (not mandatory) > Edit. Create a signature to add to your email messages andselect OK.13. Select Download S&R. Choose what to download when receiving new email messages:• Subjects only – receive information such as sender and subject before downloading the whole email.• Up to size limit – receive the whole email. Select Size limit to set the maximum size to downloadwhen receiving new email messages.• Subjects & text – Only for IMAP4 users. Receive the subject and text but not attached files.14. Select Check interval (not mandatory). Choose how often you want the phone to connect to youremail server and check for incoming email messages.15. Select Push email. Only for IMAP4 users. Select On for full email notification functionality or Off todisable the functionality. See Using push email for full email notification functionality on page 7.16. Select Allow connection > Edit. Select Any network or Home network.17. Select Copy outgoing (not mandatory) > Edit. Select On if you want email messages sent from yourphone to be sent to an additional email address of your choice. This way your sent messages arecopied and can be saved for future reference.18. Select Encryption > Edit. Choose whether your email messages should be encrypted.19. Select Outgoing. username. If requested, select Edit enter the outgoing server username.20. Select Outgoing. password. If requested, select Edit enter the outgoing server password.21. Select Incoming port. If needed, change the port for the protocol you are using.22. Select Outgoing port. If needed, change the port for the SMTP protocol.

and the other is

To write and send an email message1. Select Menu > Messaging > Email > Write new.2. Select To: to add recipients and select Add. There are three ways to add an intro sentence:• Select Enter email address. to enter an email address.• Select Contacts look-up to retrieve a recipient from Contacts.• Select an email address from the last used recipients.3. To add more recipients, select To: > Edit select Cc or Bcc and select recipients to add. When finishedselecting recipients select Done.4. Select Subject: to write the subject.5. Select Text: to write the text.6. Select Attachments: and select the attachment to add. Add more attachments the same way.7. Select Continue.8. Select Send to send the message or More to view options.To receive and read email messages1. Select Menu > Messaging > Email > Inbox.• Select Send&rec when the inbox is empty or• Select More > Send & receive to download new messages.2. Select a message and select View to read it.To reply to an email message1. Select Menu > Messaging > Email > Inbox. Select an email message in the inbox. Select More> Reply and select:• Yes – to include the original message in your reply or• No – to exclude the original message.2. Write your message select OK > Continue.3. Select Send to send the message or More to view option

from menu: <messages><3 email
inbox><ok><options><email
accounts><ok><ok> on first account (Account 1)
fill in email account details:
Account Name: enter a arbitrary name that is relevant to you.
SMTP server: enter smtp address of your email provider
e.g. mail.isp.com.au
SMTP port: leave default of 25, unless advised otherwise by your provider
Email retrieval server type: pop or IMAP4 generally pop will work but use config as provided by isp
pop3 server: typically same as SMTP server, unless otherwise specified
POP3 port: 110 is default
use ssl checkbox. I left unchecked, this would provide a higher level of transfer security but makes config more complicated
Keep on server checkbox, I checked this as my mail emailis my laptop,
so I don't wantthis to take all the messages, this way both devices can
get messages, assuming leave on server is enabled on other email client
on Laptop/PC but set to delete after 7 days.
My address: enter email address in the form: user@isp.com.au
user name: enter the configured email account user name. usually the name before the "@" in your email address
Password: enter password of the email account to allow access, note case senSaTive
Use SMTP authentication checkbox. i left this blank as this is not required by my isp, although some do require this.
Same as POP3/IMAP4 checkbox. only needed if SMTP authentication
checkbox is set. if SMTP authentication is set then a name and password
is required, generally the same as POP3 name/password entered earlier
so just select - same, otherwise if isp setup requires differnt use
fill the username / password fields.

<Save>

ensure newly created account has tick in the box next to it to enable it.

should work.

To send:
to test create an email message and send. may need to add email address to a contact first.

To receive emails:
<messages><email inbox><options><download> this will download any emails on your mail server