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Long term strategy for PM orders include an archiving process. In this process it will collect all orders that meet business closed status and are three years old and set them in a storage area in the server that is linked to the active information. After orders are archived (older then three years) you can retrieve them using the same T-codes as active orders but it will take longer to bring them up. I hope this helps to understand the process.

Hi, I'm not sure if you where talking about the archive data. The history of an equipment or functional location can be found within the record & SerData tab. If the equipment record has a material and a serial number assigned (required to log history data) you can see the history data within this tab and History button. Hope this helps.

Dear Robert and Stafnergard,
Thank you for you two reply.
I am a little confused about "maintenance order history" and "historical maintenance order ".Specially for the latter "historical maintenance order", the Help explain it like this :"The processing status of a maintenance order.When you close a maintenance order, the system transfers it with certain data into the maintenance history. It becomes an historical order."
In fact, when I use IW32 to complete maintenance order technically or for business, I can not list it in IW39(order status is to tick historical ). When I use IW61 to create an historical order, it can be listed in IW39(order status is to tick historical ). Could you please help me understand this?
Thank you.
Bill

Hi!
Try to also make the order Business Complete and see if it then appears as historical. TECO is just completing the order for further processing. Not sure about IW61, haven't used it - maybe it is to create historical order for history data only. (not process new orders). You might need to run an archiving session to make the orders historical but try with Business Complete first.
/Seb

Historical order: An order ( IW61) that can be created for the activities that were carriedout prior to SAP implementation, to maintain complete history of the technical Object( FLOC/EQUI). A Historical order doesnt take into the account the real time accounting/financial implication, but you can mention the actual resources used for the maintenance.

Maintenance History : A set of maintenance orders /Motifications created in the past, for various maintenance activities.
satya
Satyanarayana Y
+971 505579812

Hi,
When you Technically Complete or Business Complete and order it becomes part of your history but does not become a Historical Order. A Historical Order is a special form of the order that doesn't have any associated data for confirmations or goods issues etc, you can put some of this information in, but it is basically text entries. This makes it good for recording history from a legacy system and I've also used it where the actual work was being done in a different system, say a contractors maintenance system, but we wanted to have history of the work performed.
(I haven't done archiving so the rest of this is what I think is true)
The other way to get Historical work orders in in the Archiving process. In the old days when you archived something it was removed from the system and lost. With work orders you had the option to convert your orders to Historical Orders during the archive process. Now with archiving, the data is stored somewhere else and you still have access to it so it's probably not worth creating the historical orders, unless they are still needed to access the archived data.
Rob