Job Objectives

Job Description:

In conjunction with the Corporate Services Management Team the Staff Officer will have responsibility, under general direction, for key areas of work which fall under the remit of the Corporate Services Department.

Initial duties will be Procurement Administration. KWETB is seeking a detail-oriented, thorough, and organized Procurement Administrator to support the work of the Procurement Officer. The post holder will play a key role in procuring goods, services and construction related services, contract management for key suppliers and will have an important role in expenditure analysis and procurement planning for KWETB.

Hours of Work: 37 hours per week – Monday to Friday

Tasks/Duties and Responsibilities:

The Staff Officer, reporting to the Procurement Officer and to the Head of Corporate Services will have responsibility, under general direction, for procurement administration. The successful applicant will take responsibility for decision making, delivery of key outputs and deadlines for the section.

Main areas of responsibility:

Monitoring and supporting compliance across KWETB schools and centres with the KWETB Procurement Policy, EU and national legislation and guidance and all relevant internal procedures

Working closely with the KWETB Procurement Officer and the Head of Corporate Services, continue to develop and enhance the procurement function including its processes, policies, procedures and levels of output.

Manage construction related procurement for KWETB working closely with internal stakeholders in the Buildings unit and external consultant’s/project management consultants and design teams.

Meeting strict deadlines for tendering while ensuring quality and attention to detail is maintained.

Ensure all procurements are undertaken in compliance with CWMF and Department of Education and Skills technical guidance.

Development of the multi-annual procurement plan within required deadline each year.

Ongoing analysis of expenditure analysis and procurement planning

Assist in the development of a contract management function within the procurement section

Optimisation of contract management process

Implementation and administration of contract management software

Preparation of files and responses for audits from bodies such as C&AG, IAU and the Department of Education and Skills

Liaising with Office of Government Procurement, Education Procurement Services, Department of Education and Skills, ETBI and other external stakeholders as required

General

As part of the Corporate Services department, the Staff Officer will also be required to assist with other tasks, as required, by the Head of Corporate Services such as (but not limited to):

Collaborating with other members of the Department in the development and maintenance of policies, procedures and processes

Contribute expertise and support to Corporate Services strategic deliverables

Carry out any other duties appropriate to the grade which may be assigned from time to time.

The list is not exhaustive, and may from time to time be determined by the regulations of the Department of Education and Skills.

Please see attached information guide for more information

Skills Required

Requirements and Eligibility for the post:

Candidates must:

have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service;

be capable and competent of fulfilling the role to a high standard;

have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise;

Desirable Requirements:

Knowledge and understanding of public procurement processes, policy framework and systems