Budget Development: The development of realistic budgets that detail all expenditure and income expectations, have the flexibility to meet any unexpected expenses or price hikes and achieve set financial objectives

Onsite Registration Desk: Onsite, our well trained registration team is the frontline for your delegates, presenting smiling welcoming faces and focusing on delivering friendly and helpful customer service

Security & Privacy: We take the security of personal information collected through registration seriously and implement strict security protocols

ACCOMMODATION

We ensure the positive delegate experience extends well beyond the conference venue by offering an efficient and knowledge accommodation booking service.

With years of managing conferences around Australia and New Zealand, we can recommend and negotiate hotel rates that accommodate a variety of delegates’ needs and budgets, are easily accessible to the conference venue and provide a comfortable and enjoyable stay.

Accommodation Services:

Accommodation Specialist: A dedicated accommodation specialist will be allocated to your conference to professionally oversee the accommodation booking process

Sponsorship & Exhibition

Effective strategy, sales & management

An important source of income, we take exhibition and sponsorship seriously and understand these strategic relationships often need to extend beyond one individual conference.

Therefore we seek to create viable and attractive sponsorship opportunities that maximise upon investment and satisfaction to enable committees to forge strategic partnerships with key organisations.

Accordingly we collaborate to nurture these relationships and provide a valued added service to ensure its continued existence for future events.

Sponsorship & Exhibition Services:

Sponsorship & Exhibition Specialist: A dedicated sponsorship and exhibition specialist will be allocated to your conference to strategically deliver upon set sales targets

Strategy Creation: The creation of an innovative strategy that will match market expectations, offer value for money and maximises appeal to potential sponsors

Negotiations & Bookings: Full negotiation and booking process management from selling packages to full ongoing communications

Exhibition Design: We work with the venue and exhibition builders to put together a floor plan that maximises the space, provides good flow throughout the entire area and reduces dead spots by adding key interest sites

Exhibitor Liaison Service: We oversee a full liaison service with booked exhibitors including undertaking booth orders and custom design, delivery of entitlements, provision of exhibitor manuals and onsite bump in and bump out services

Program Development

Innovative program development

A quality program must comprise an engaging mix of highly sought after speakers, thought provoking presentations and significant networking opportunities.

Getting it right so that it appeals to a broad cross section of your membership base is a demanding and complex activity.

We will expertly guide you through the process offering solutions that will best suit your individual situation and that will ultimately maximise engagement, innovation and delegate satisfaction.

Program Development Services:

Program Coordinator: A dedicated program specialist will be allocated to assist and advise the program committee

Presentation Scheduling: Support in the creation of a dedicated conference program schedule that ensures optimal flow and interaction

Technology & Innovation: The research and recommendation of AV, smart phone applications and technology that will best suit your budget, program content and see a beneficial lift in event engagement and innovation

Social Events

Inspiring networking events with a WOW!

From grand functions in palatial ballrooms, moonlit marquees in the dessert, captivating dance performances on the beach, flamboyant cocktail parties atop a city skyscraper…. we do it all!

With creative minds, the imagination can take us on wild adventures that result in splendorous affairs. But it’s not just in creating the concept that we excel.

Execution is a vital part of an event’s success. From planning the project, managing the process and implementing all aspects – whether it be invitations, delegates impressions on arrival, meet and greet, menu selection – we attend to it all with careful planning and meticulous attention to detail.

We look at marketing from all angles, incorporating web based technology and email communication, forming alliances with key people and centres of influences, targeting other sources of information and publications, and establishing mutual links with organisations that can help cross promote your conference.

Brand Development:

Conference Branding: The development of innovative and engaging conference brands that reflect the host’s and industries values and culture

Brand Management: The development of processes and guidelines to ensure the consistent use of conference branding across all conference marketing, signage and merchandise

Print Management: We work closely with proven suppliers to ensure conference materials are delivered to the highest quality, on budget and on deadline

Venues & Suppliers

Complete supplier negotiations, liaison & management

The quality of the relationship and of communications between your PCO and your suppliers are a direct reflection on the quality of your conference outcomes.

We have worked hard to build strong relationships with key venues and cultivate around us a network of suppliers we implicitly trust to meet our high service standards.

Venue & Supplier Management Services:

Supplier Quotations: We will source quotations from industry professional suppliers to achieve competitive pricing with quality results

Contract Negotiations: Our experience allows us to identify ways to negotiate favourable terms and conditions, and work with venues and suppliers to accommodate changes and requests on behalf of the conference

Supplier Liaison: The in-depth briefing and overseeing of suppliers to ensure delivery of services to industry best standard and conference branding

Venue Management: We regularly brief and liaise with our venues to ensure all the details are carefully considered and managed

Onsite Logistics: We oversee the coordination of the venue and all suppliers to ensure the implementation of the program and exhibition requirements is conducted seamlessly

Audio Visual Services: The close liaison with AV suppliers to deliver a seamless AV production that enhances all aspects of the conference program and social events