Denver Zine Library Meeting Minutes 9/14

Denver Zine Library Meeting Minutes 9/14: · Incorporation The status of the incorporation process is that Kristy has read up on the NOLO press How to Form a

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, Sep 19, 2005

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Denver Zine Library Meeting Minutes 9/14:

· Incorporation

The status of the incorporation process is that Kristy
has read up on the NOLO press How to Form a Nonprofit
Corporation and will stop by the Secretary of States
office this week to pick up the official application.
Kelly has committed to reading and reviewing the
application in parts as it is written. The goal for
finishing the application is the end of October at
which time we will seek out a lawyer to review the
final application and then submit it for approval to
the state.

We talked about the advantages and disadvantages of
incorporating. The advantages are that we will become
eligible for grants and other sources of support,
which will increase our capacity to run outreach
projects in Denver, possibly develop an internship
program, purchase property for a permanent location
through a capitol campaign, and act as an umbrella
organization for other projects to receive funding
and/or in-kind support. The major disadvantage of
becoming a nonprofit is that now the government can
scrutinize every detail of our existence by looking at
our books, we now face loads of record and
bookkeeping, and must develop and maintain an
organizational structure.

· Communication

The Denver Zine Library needs to put out more regular
email and updates on our yahoo email list. We also
decided well start collecting email addresses at zine
library and related community events.

Kelly is committed to updating the website after
Kristy messed it up and never fixed it! As the
cataloging gets finished, we will update the online
catalogue and look for a way to possibly print it up
double sided for cheap. An email will go out to
inform people that our website and online catalogue
are updated.

· Materials Check Out Book

Our materials checkout book has gone missing. If
anyone has seen it, please contact the library
immediately  dzl@... - we have
almost two years of tracking information in this book
and not all of it is backed up! We will start backing
up checked out materials on a computer, but not the
community computer at TOSA because often files are
deleted. For now, we will back up information on
Kristy or Kellys computers.

· Maintaining a Community PA

Since we purchased the PA system from Double Entendre,
weve made it available to groups and individuals as a
community resource. Were now realizing that we wont
be able to afford to keep it maintained without the
support of all those who use it. So, weve decided to
charge a small fee for use that would go in an
envelope and be used only for the maintenance of the
system [microphones, cables, whatever else]. We
decided on $5-15 sliding scale for individuals, $15-25
for bands, and $20-40 for organizations. These prices
are negotiable and any input is welcome!

· Moving

Last month we were approached by TOSA to discuss
defining the zine library space. As of now, we are
paying rent and occupying part of a community space
for the resident artists at TOSA. After this was
brought to our attention and some issues worked out,
we decided to begin to look for a new space that might
accommodate our needs a little bit better. So far,
Michael and Kristy have lightly canvassed the Capitol
Hill and Park Hill  East Colfax area, but havent
found anything. We are sensitive to gentrification,
and will not perpetuate it. We are exploring the
option of partnering with other organizations that
might also need space, and even starting new projects
for space [a community kitchen, a vegan pizza
cooperative, record cooperative, etc.].

At the meeting we discussed the importance of
utilizing community networks to find a space, instead
of relying on property owners only. Sarah mentioned
that there might be some companies or individuals
whod be willing to give a discount on rent to
non-profit organizations. We are committed to
exploring collaborations, and myriad ideas about space
and projects.

· Volunteering

Were having an internal training for all existing DZL
volunteers the week of 9/19. If youve volunteered
for us but havent in the past few months, please
come! A date has not been set yet and we are
flexible! Contact Kristy directly atkristy.fenton@...

· Outreach

The DZL is assisting Brandi, a creative writing
instructor, to teach a writing program to a small
group of girls at Exclesior Youth Center on D.I.Y.
culture and zines. At this time were providing
Brandi with materials and resources and discussing
arranging a trip to the library and providing some dzl
volunteers to speak to the girls about writing zines.
The program will culminate in the participants
publishing and distributing their own zine, and
hopefully donating copies to our library.

· Madison Zine Fest

Some of Denver wants to go. The fest is October 15th
from 11 am- 6pm. More information can be found at
madisonzinefest.org. Amtrak tickets from Denver to
Chicago one-way on the Zephyr are $82. We might be
able to go cheaper than that with a group discount.
We would catch a ride with Chicago to Madison. Keep
in touch.

Sorry for the length. Next time Ill put in a funny
picture for entertainment. SPECIAL THANKS to Sarah
for coming to our meeting! We love you Sarah. Kristy
kept minutes.

Fin.

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