How to Work Smarter and Be More Productive in the Workplace

Do you feel like there aren’t enough hours in the day to make your way through your “to do” list? If so, you aren’t alone.

While we can’t add hours to the day, we can work smarter. Here are several proven strategies that are simple to implement and will allow you to increase your productivity at work:

Set deadlines for yourself. If you have a number of open-ended projects that you’re working on, be sure to establish deadlines for yourself. By giving yourself a deadline, you have a goal to work towards, and you’ll be more focused on seeing that goal through. When you’re watching the clock, you’ll be surprised at how productive you can be.

Take breaks. Don’t underestimate the power of a brief brain break. Scheduling short breaks throughout your workday will help to improve your concentration and maintain a constant level of performance.

Implement the two minute rule. Throughout your work day, you will encounter a number of small tasks that can be completed in a short period of time. According to the two minute rule, if the task can be completed in two minutes or less, do it immediately. This will prevent you from having to backtrack later in the day.

Minimize meetings. Most employees will agree that meetings are the biggest drainers of productivity in the workplace. Before you put a meeting on your calendar, determine if you could accomplish the same goals via email, phone, or a web-based meeting.

Don’t multitask. Trying to take on too many tasks at once actually has adverse effects on productivity. As a best practice, commit to focusing your attention on one task at a time to give each assignment your best effort.

Make the most of your commute. Take your conference calls on the road. If you commute via train, use this time to respond to emails and make your daily to-do list. Making the most of your commute will allow you to maximize your workday.

Minimize interruptions. Turn off notifications on your email and phone and have built-in times throughout the day when you check your devices and respond to emails and phone calls. Productivity tools like SelfControl and Cold Turkey can help temporarily block tempting websites and keep you focused on the job at hand.

Instead of putting in longer hours at work, uses these productivity tactics to work smarter.