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Submitting assessments

Taught degrees submissions refers to submissions for undergraduate students (except those at the Department for Continuing Education) and students studying for BTh, MA, BPhil, MPhil, MSt, MSc by Coursework, MTh, MBA, Master of Fine Art, BCl, MJur, BM, BMBCh, and MPP.

You should read and adhere to the Examination Regulations and those that specifically apply to your course ahead of submitting work for your examination.

Submission deadlines

Submission deadlines are published in the Examination Regulations, course handbook, and/or the Gazette. If you cannot find where the submission deadlines for your course is listed, please contact your course administrator as soon as possible. If there is a discrepancy in information from different sources, the details published in the Examination Regulations takes precedence.

Formatting your work

The Exam Regulations or course handbook will provide details of the format you should use for your course work (eg layout, number of copies, and type of binding). As this varies between courses, please ask your course administrator for further advice and not the Submissions and Research Degrees Team.

Candidate number

Your candidate number is available in Student Self Service on the Examination and Assessments page. Please note, it is not the same as your University card number or your student number.

Hard copy submissions

The submission desk at the Examination Schools is open from 08:30-17:00, Monday-Friday. Please arrive at the desk in good time to submit your work as it can get very busy near the deadline.

The time of your submission is taken when your receipt is stamped.

If the published submission deadline falls on a closure day (eg the extended Easter weekend) please check the submission requirements with your department.

Responsibility for the work rests with you at all times until issue of the receipt, regardless of the method of submission.

Work may be submitted in advance of the deadline.

You may submit your work in person, ask another person to submit on your behalf, post it to the Exam Schools via Royal Mail or courier, or request deliver by the Print Centre if they are printing your work for you.

The issue of a receipt does not guarantee that submitted work will be accepted for assessment if it has been presented after the deadline (please see “Work Submitted After the Deadline” section below).

Envelopes

Ensure you have an envelope prepared for each assessment you are handing in (multiple copies of the same assessment should go in the same envelope).

Each envelope should have your candidate number on the top right hand corner and be addressed to: Chair of Examiners for [insert your examination title here eg FHS History].

Please note that Exam Schools do not stock envelopes for taught submissions – we have pre-loved envelopes and spares left by other candidates but there is no guarantee these will be suitable or available. Should you forget, there are shops on the High Street near the Exam Schools which sell envelopes.

If you are posting your submission to the Exam Schools, please label the front of the envelope as follows: Chair of Examiners for [insert your examination title here eg FHS History], Candidate number, C/O Taught Degrees, Exam Schools, High Street, Oxford, OX1 4BG

Declaration of authorship

Complete a ‘Declaration of Authenticity’ form for each assessment. These are usually provided by your department but, if you do not have one, a generic form is available from the rack on the notice board next to the submissions desk. The form can also be found under 'Related Documents' on the right hand side.

You should not attach this form to your work but placed loose inside the submission envelope.

Specific learning difficulties

If you have a Specific Learning Difficulty (SpLD), e.g. dyslexia, you should attach an SpLD information form (Form 2D) to the front of each copy of the work you are submitting. Please ensure you put your candidate number on the form. Forms can be obtained from the rack on the notice board next to the submissions desk. The form can also be found under 'Related Documents' on the right hand side.

Submitting your work

Place the correct number of copies of your assessment, a loose declaration form, and any other media that may be required for your course (eg USB stick with a digital copy of your assessment) in the labelled envelope and then seal.

Fill in a separate receipt for each envelope you are handing in using the instructions for the type of degree you are registered for: Taught Degree Instructions or Research Degree Instructions. The instructions can also be found under 'Related Documents' on the right hand side.

Hand in your work and receipt at the submissions desk. The receipt is stamped with the date and time you submitted your work and signed by a member of the Submissions and Research Degrees Team. You will receive the yellow copy of the receipt which you should keep in case of any queries.

Group projects

Please write on the envelope all the candidate numbers of the students who participated in your group project.

Please fill in one receipt and enter all the candidate names, corresponding candidate numbers and their colleges in the relevant boxes.

Late or non-submission of work:

It is your responsibility to ensure that your work is submitted by the deadline. If you are late in handing work in you should consult your college senior tutor as a matter of urgency.

All work that it submitted after the deadline without prior permission will incur a late submission fee, unless this fee is waived by the Proctors. In 2017/18, the fee for late submission of an assessment is £40. Information on how to pay the late submission fee, or apply to the Proctors for the fee to be waived, is contained in the email sent to candidates who have submitted their work late.

If you fail to submit work by the deadline, the Taught Degrees team will write to you to remind you that a deadline has passed. When a candidate fails to submit work, it is very serious. If you discover that you have missed a deadline, you should do one of the following:

If you have a good reason for both missing the deadline and for needing more time to complete the work before submitting it, then you should consult with your College Office or Senior Tutor immediately.

Otherwise, you should submit the work straight away, and ask your college to write with your reasons for late submission to the Proctors who will decide whether to allow the work to be accepted.

Making changes to your work after submission

It is not possible to make changes to work after it has been submitted without the Proctors’ permission, which they will only give in very exceptional circumstances.

If you do submit additional items after your initial submission, these will be held at the Examination Schools pending further instruction from the Proctors' Office. Your College Office or Senior Tutor will need to request permission, on your behalf, from the Proctors for the work to be released to the Examiners.

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