Series tracks specific vendors on a particular project. Series is created to
track minority participation on the individual phases of each project. Records
includes information on the project, vendors, services, pre-bid records,
requests for proposals (RFP), amount paid, status and other related data.

Series is created to build the reference and company portfolios. Series is
used to extend outreach program and gather general reference data. Record
includes name, address, specialization, licensing information, services
provided, etc. Information may include summary data gathered from multiple
questionnaires and surveys.

Series is created to introduce and track firms that are qualified to do
business as MWESBs for bureau projects. Series is used mainly as a reference
tool and provides specific detail on each business. Records include
correspondence, portfolios, brochures, questionnaires, licensing information and
other related data collected by bureau staff.

Record Copy? Yes

RETENTION: Retain as needed.

8824-04 MINORITY, WOMEN, EMERGING SMALL BUSINESSES (MWESB) WORK PLANS

Series is created to document how work on bureau projects is to be done to
include minority, women and emerging small business (MWESB) participation.
Series is used in planning stages to ensure that minorities are involved in
projects. Records include work plans on MWESB involvement. Records include scope
of project, type of project, recruitment of minorities, etc.

Record Copy? Yes

RETENTION: Completion of project.

8824-05 UTILIZATION/PARTICIPATION DATABASE

Series is used to track participation of minority firms on various bureau
projects and programs. Series is created in response to program/city mandate of
minority participation in Bureau of Environmental Services (BES) programs.
Information includes vendor name, address, phone number and contact, type of
service, award amount, amount paid, date of invoicing, and other related data.

Record Copy? Yes

RETENTION: Until superseded

8824-06 UTILIZATION/PARTICIPATION REPORTS

Series is created to summarize and distribute data from the
utilization/participation database. Series is used to provide a progress report
and document area of need/successes involving Minority, Women, Emerging Small
Businesses (MWESB). Reports contain information on the vendor, projects, awards,
invoicing and payments.

Record Copy? Yes

RETENTION: Duration of project plus two years- year end report; 1 year-
monthly and quarterly reports.