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State universities and colleges consolidated general records disposition schedule, 04/19/2012

ARCHIVES AND RECORDS COMMISSION
STATE UNIVERSITIES AND COLLEGES
Consolidated General Records Disposition Schedule
* April 19, 2012 *
The authorized dispositions listed in this General Records Disposition Schedule for State Universities and Colleges stipulate the minimum retention periods for the records of state supported institutions of higher education in the State of Oklahoma. These authorized dispositions do not apply to the records of the Board of Regents of the Oklahoma Agricultural and Mechanical Colleges, Board of Regents of Oklahoma Colleges, or to any college or university board of regents. Records of the Oklahoma State Regents for Higher Education, Board of Regents of the Oklahoma Agricultural and Mechanical Colleges, Board of Regents of Oklahoma Colleges, and individual college or university board of regents shall be governed by records disposition schedules now in effect or subsequently approved for them.
The authorized dispositions listed in this General Records Disposition Schedule for State Universities and Colleges supersede all previously approved retention periods established for the records listed.
The records listed in this General Records Disposition Schedule for State Universities and Colleges are subject to the Oklahoma Open Records Act (51 O.S. §24A.1 et seq.) and the Family Educational Rights and Privacy Act of 1974 (FERPA), Pub. L. 93-380, 88 Stat. 571 (codified as Amended at 20 U.S.C. §1232g (1994)) [often referred to as the Buckley Amendment].
The words "university," “institution,” and “institutional” in this General Records Disposition Schedule for State Universities and Colleges encompasses all state supported institutions of higher education.
Records Retention
All individual records series listed in this General Records Disposition Schedule For State Universities and Colleges are original records retained by administrative units within the institution which are responsible for preserving and making them accessible for their entire stipulated retention periods, regardless of format. Each individual state supported institution of higher education shall identify individual original records and the administrative units responsible for maintaining them for their entire stipulated retention periods.
If statutory provisions, court decisions, Code of Federal Regulations (CFR), Oklahoma Rules and Regulations adopted in accordance with the Administrative Procedures Act (75 O.S. §250 et seq.), or other state and federal regulations mandate retention periods longer than those listed in this General Records Disposition Schedule for State Universities and Colleges or require that records must be retained in hard copy or other format, the applicable statutes, court decisions, CFR, or other state and federal regulations shall govern the dispositions and formats of the records.

ARCHIVES AND RECORDS COMMISSION
STATE UNIVERSITIES AND COLLEGES
Consolidated General Records Disposition Schedule
* April 19, 2012 *
The authorized dispositions listed in this General Records Disposition Schedule for State Universities and Colleges stipulate the minimum retention periods for the records of state supported institutions of higher education in the State of Oklahoma. These authorized dispositions do not apply to the records of the Board of Regents of the Oklahoma Agricultural and Mechanical Colleges, Board of Regents of Oklahoma Colleges, or to any college or university board of regents. Records of the Oklahoma State Regents for Higher Education, Board of Regents of the Oklahoma Agricultural and Mechanical Colleges, Board of Regents of Oklahoma Colleges, and individual college or university board of regents shall be governed by records disposition schedules now in effect or subsequently approved for them.
The authorized dispositions listed in this General Records Disposition Schedule for State Universities and Colleges supersede all previously approved retention periods established for the records listed.
The records listed in this General Records Disposition Schedule for State Universities and Colleges are subject to the Oklahoma Open Records Act (51 O.S. §24A.1 et seq.) and the Family Educational Rights and Privacy Act of 1974 (FERPA), Pub. L. 93-380, 88 Stat. 571 (codified as Amended at 20 U.S.C. §1232g (1994)) [often referred to as the Buckley Amendment].
The words "university," “institution,” and “institutional” in this General Records Disposition Schedule for State Universities and Colleges encompasses all state supported institutions of higher education.
Records Retention
All individual records series listed in this General Records Disposition Schedule For State Universities and Colleges are original records retained by administrative units within the institution which are responsible for preserving and making them accessible for their entire stipulated retention periods, regardless of format. Each individual state supported institution of higher education shall identify individual original records and the administrative units responsible for maintaining them for their entire stipulated retention periods.
If statutory provisions, court decisions, Code of Federal Regulations (CFR), Oklahoma Rules and Regulations adopted in accordance with the Administrative Procedures Act (75 O.S. §250 et seq.), or other state and federal regulations mandate retention periods longer than those listed in this General Records Disposition Schedule for State Universities and Colleges or require that records must be retained in hard copy or other format, the applicable statutes, court decisions, CFR, or other state and federal regulations shall govern the dispositions and formats of the records.