Charges for use of Emerson Alumni Hall

Emerson Alumni Hall NEW 2015 Rates

The new 2015 rate schedule will be implemented for any event that is held after January 1, 2015. Although some events are booked during 2014, if the event is held after January 1st the new rates will apply. The current rates below are in effect until December 31, 2014.

** Use of the EAH Gator Club Plaza is limited and is not available during regular business hours

All groups will be responsible for direct charges that pertain to their events.

Booking Time Frame

To allow the Facilities Event Management staff to meet all individual clients’ needs. Please allow the following time frame for making reservations:

Conference Room - three (3) business days’ notice

Regular Set (no catering)-seven (7) business days’ notice

Regular Set (with catering)-ten (10) business days’ notice

Large Event Set (Full Ballroom with Catering) – one (1) month in advance

Direct charges

Security Officers--$50/officer/hour, with a 3 hour minimum (as mandated by the UFPD Union contract). Any event involving alcohol will require security. The Events Office will determine if security is required for all other events, and will arrange it for you.”

Catering—All charges will be paid directly to the approved caterer. A site fee will be paid back to EAH by the caterer.

A/V—Charges will be determined by the Events Office, based on what kind of equipment and support are needed. Call for a price list

Insurance—Student Groups will be required to purchase Special Event/Activity Liability Insurance per event. The cost of coverage is determined by UF's insurer based on the specifics of the event. This is a non-refundable charge.

Student Maid Cleaning Service - Catered Events over 120 individuals will require Student Maid Cleaning Service to handle event and facility cleanup. Charges will be determined by the discretion of the Events office based on your event needs.

No fees will be refunded if the event is cancelled less than 30 days prior to the event.

Groups defined

Audio/Visual

Clients may request A/V equipment or support through the Events Office; fees and taxes will apply. Please make requests no later than two weeks prior to your event. Clients may also supply their own equipment with prior approval from the Events Office.

Clients may use the built-in projectors in the Presidents Room or Classroom. The cost is $100 per projector for up to 4 hours use or $150 for more than 4 hours use, per day.

Catering

Any catered event must use an approved EAH Caterer.

For meetings of 20 or more people that require food and beverage, an EAH caterer must be used.

For meetings of less than 20 people that do not require full catering services, boxed lunches or pizza may be brought in, subject to the approval of the EAH Events Department. Small groups are responsible for disposing of all trash and wiping down tables and countertops.

Alcoholic beverages may not be served on EAH property during regular business hours (Mon-Fri, 8am-5pm). UF or Student Groups must receive approval from the Dean of Students Office before serving alcohol at a function that involves students.