Prior to making an E&IT decision, especially one involving a new product or service, it is important to consult with unit management and IT support and Information Technology Services (ITS) to assess the priority, resource implications, potential impact and alternatives, and available tools to meet the need.

Below is a brief overview of why the process exists, what is covered, when it applies, whom to contact and where to go for more information.

Why Does the Process Exist?

The E&IT process exists to help requesters make the best possible decision, ensure compliance obligations are met, provide due diligence, and oversee effective use of campus resources.

E&IT requests are reviewed based on criteria established in the E&IT Decisions Standard. This includes compliance with existing laws, policies and standards, e.g., accessibility, information security, technology integration/support, and contracts/procurement.

In addition, E&IT requests are reviewed for strategic technology direction and fit with CSU/campus IT infrastructure, projects and initiatives, including road maps. This includes: policies and standards for integration, reliability, security; resource and support requirements; data use and access; and business processes, e.g., opportunities, impacts and sustainability.

Managed by ITS, the E&IT process is aligned with and seeks to ensure consistency and efficiency of CSU/campus business and compliance processes.

As the requestor, departments are accountable / responsible for understanding opportunities, risks and trade-offs to Cal Poly associated with their product/service acquisition. The E&IT Decisions Standard-Responsibilities defines each role associated with the E&IT decision process.

What is Covered?

The E&IT process covers a broad range of products and services as defined by federal and state laws. CSU Executive Orders and Cal Poly policies/standards provide additional guidance.