Basic Email Activities

Sending Email Messages

When you want to send an email message in Outlook:

On the Standard toolbar, on the NEW button, click the down arrow A submenu appears.

From the submenu, select Mail Message

In the To... text box, type the email address of the person you are sending the message toHINT: If you are sending to multiple people, use a semicolon ( ; ) to separate the email addresses.NOTE: You cannot exceed 3000 recipients. Distribution lists count each member in the list.

Press [Tab] twiceOR
Click in the Subject text box

Type an appropriate subject

Press [Tab]OR
Click in the message body

Type your message

Click SEND

Sending Email Messages to "Hidden" Students

Some students opt to have their email account and personal information excluded from the electronic directories. In these cases, you must use their complete email address (e.g., smithzz@uwec.edu) when addressing email messages to them. If you do not include @uwec.edu, the Check Names dialog box will appear, indicating that Outlook does not recognize the email name.

When finished reading, from the File menu, select CloseOR
From the upper right corner, click CLOSE

Deleting Email Messages

There are a couple of common places from which you may want to delete an email message: from the message window or from the Inbox. If you accidentally delete a message, you also have some capability of retrieving it.

Deleting Messages: Message Dialog Box

With the message window open:

Click DELETEORFrom the File menu, select Delete

Deleting Messages: Inbox

To select a group of contiguous messages:

Select the first message to be deleted

Hold down the [Shift] key

Select the lastmessage to be deleted

To select a group of non-contiguous messages:

Select the first message to be deleted

Hold down the [Ctrl] key

Select the nextitem

Repeat steps 2 and 3 until all messages to be deleted are selected

To delete selected messages:

Click DELETEOR
From the Edit menu, select Delete

Retrieving Deleted Messages

If you have accidentally deleted a message that you want to keep, you can retrieve it if your Deleted Items folder has not been emptied yet. You may be able to retrieve some messages that have been emptied from your Deleted Items folder. To do so, refer to Recovering Permanently Deleted Items.

From the Folder list, select Deleted ItemsItems in the Deleted Items folder will appear.

Select the message you want to keep

Drag the message to the Inbox

Printing Email Messages

Printing email messages is very similar to printing documents in Microsoft Word. However, with Outlook you can print a single email message or multiple email messages. When printing multiple messages, you have additional options.

Select the message(s) you want to printHINT: To select multiple messages hold down the [Ctrl] key and click on each message you want selected.

From the File menu, select Print...The Print dialog box appears.

In the Printer section, from the Name pull-down list, select the appropriate printer

In the Print style section, select Memo Style

In the Copies section, in the Number of copies text box, type the appropriate number of copies

In the Copies section, in the Number of pages pull-down list, select All, Even, or Odd

OPTIONAL: To print each message on a new page, in the Print options section of the dialog box, select Start each item on a new page

OPTIONAL: To print messages with their attachments, in the Print options section of the dialog box, select Print attached files