There are a number of other advantages to using a proper email program – such as the ability to manage multiple email accounts in a single program, and/or calendaring and note facilities either within IMAP, or integrated (such as OneNote in the case of Microsoft).

How to Archive Email to a Local Folder:

The procedure to archive email from the IMAP server to a local folder is similar for all email programs (and we have provided details of two such programs) – but the basic steps are:

Open the program

Make sure you are logged into the email account

Create a Local Archive/Folder

Move Emails from IMAP server to the local folder

When you move emails from the server to a local archive, you free up mailbox resources on the server.

Creating a local folder in Mozilla Thunderbird:

Right-click on Local Folders and select New Folder…

Give your new folder a name

OPTIONAL:

Select your messages to archive

Right-click and choose

Move To > Local Folders > Your folder’s name

You may also DRAG your emails from the server folder, to your local folder!