The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Arboricultural Services Contract 2016 – 2025.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the supply of Arboricultural Services on Council managed trees within the London Borough of Ealing. The contract is for 3 years from 1.4.2016 to 31.3.2019 with 2 possible extensions of 3 years in 2019 and 2022. The contract has been divided into 3 service areas; Arboricultural Works (Lots 1-5), Basal Growth (Lots 6-8) and Planting (Lots 9-11). Each service area has then been subdivided into a number of Lots as detailed in the specification for each service area. Ealing Council is now seeking to appoint contractors to undertake these Lots across the Borough according to the specifications.

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council will deliver Arboricultural Services through Lots 1-11 as follows:
Arboricultural Works — Lots 1-5:
Lot 1:
— Planned Programmed Highways Arboricultural works;
— 24 hour Emergency Call-Out service for 122 days, between April 1st and July 31st (inclusive).
Lot 2:
— Planned Programmed Parks and Housing Arboricultural works;
— 24 hour Emergency Call-Out service for 122 days, between August 1st and November 30th (inclusive).
Lot 3:
— Planned Programmed Highways Arboricultural works;
— 24 hour Emergency Call-Out service for 121 days, December 1st and March 31st (inclusive).
Lot 4:
— Planned Programmed Highways Arboricultural works
Lot 5:
— Arboricultural works within the borough throughout the year specifically; Reactive Works Instructions which are issued on the 1st and 15th of each month with a 2 week completion target. This includes all manner of works across all Council sites;
— Arboricultural works within the borough throughout the year to undertake Urgent Works Instructions which are raised on a daily basis with a 24 hour to 5 day completion target. This includes all manner of works across all Council sites.
Basal Growth — Lots 6-8:
— Lots (6, 7 and 8) include the removal of Basal Growth from street trees across the borough, each Lot will require 2 rounds of work in June and late September.
Planting — Lots 9-11:
Lot 9 will deliver the Councils routine tree planting programme:
— Annual Planting Programme of between 0 and 750 trees per annum;
— The planned maintenance of between 0 and 1 500 trees per annum;
— The planned watering of between 0 and 1 500 trees per annum’
Lot 10 and 11 will deliver extra tree planting in years when additional funding has been sourced:
— Planting of between 0 and 750 trees per annum;
— The planned maintenance of between 0 and 1 500 trees per annum;
— The planned watering of between 0 and 1 500 trees per annum.
Applicants are invited to bid for individual or all Lots but the awarding of each Lot will focus on delivering the best outcome for the Council. Contractors will be invited to offer discounts on the award of multiple Lots within each service area (Arboricultural Works, Basal Growth and Planting) but each company must meet the Council’s financial thresholds for the Lot or Lots awarded as detailed in the Method Statement Knock-out Questions.
Estimated value excluding VAT: 6 750 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The council will contract with a single entity or a consortium with Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT and Method Statement Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Further detail on the relevant requirements are set out in the Method Statements which candidates will be required to complete and submit.
Minimum level(s) of standards possibly required: Company annual turnover must be two times greater than the annual value of the Lot or Lots awarded.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities
;(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Further detail on the relevant requirements are set out in the Method Statements which candidates will be required to complete and submit.
Minimum level(s) of standards possibly required:
See Method Statements.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1159

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.11.2015 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no