What is Mayan EDMS?

Mayan EDMS is a free, open source electronic document management system and version control solution built to assist organizations in storing, handling, and protecting one of their most important assets – documents. Mayan EDMS serves as an online storage vault that keeps documents so they won’t be lost or destroyed due to floods, fires, sabotage, fungus, or decomposition.

This mature and time-tested software solution offer features and capabilities that help users save time as they categorize and search pieces of information contained in their documents. Because Mayan EDMS is a free and open source tool, users will be able to implement document management within their organization with lower technology investment, total cost of ownership, and operational costs, as well as get into its source code and explore how the software operates. They can also integrate it with their existing infrastructure and system, giving them the same cost-efficient benefits.

Overview of Mayan EDMS Benefits

Access Current And Previous Versions Of Documents

As a version control tool, Mayan EDMS allows users to store multiple versions of the same documents. As a result, if they want to access, download, and view the current version of a document or go back to its previous versions, the system permits them to do that intuitively and effortlessly.

Optimizes Document Workflows

Mayan EDMS innovates and improves how organizations perform their existing document business workflows and processes. These processes include specific actions, activities, or steps such as archiving, publishing, approving, rejecting, submitting, and evaluating documents.

The system makes sure that users are able to determine which action, activity, or step a document is currently in. This is also called document workflow state. Users can know whether an activity related to the document is already completed or not yet and easily identify which activities or document workflow states the document can be transitioned into.

Link And Cross Reference Documents

With Mayan EDMS, documents can be linked with each other. This makes it easy for users to cross-reference documents. Linking documents is actually done automatically using document identifiers and rules that they can set.

Set And Grant Fine-Grained Permissions

The document management and version control system also delivers a fine-grained permission system. Using this system, managers and administrators can grant permissions to all the users within their organizations who are performing atomic operations.

They can define the extent of these granted permissions. For instance, others may be allowed to view and add comments to documents but prevented from deleting existing comments, while all these permissions and privileges may be granted to a selected few.

Improve Compliance Through Document Retention Policies

Mayan EDMS also allows the creation, configuration, and enforcement of policies for document retention. These policies determine how long documents should be kept and when they should be disposed of. This way, organizations will be able to easily comply with laws and policies that are implemented by local regulatory bodies or those ones set by their own organization.

Restore Accidentally Deleted/Trashed Documents

In case a particular user has accidentally deleted a document and moved it to the trash, Mayan EDMS enables that user to restore the document. However, this capability can only be activated if the user has a permission to do so.

Easy-To-Use And Responsive User Interface

Mayan EDMS is designed with an easy-to-use and responsive user interface. Its user interface can adjust to different screen sizes and features of many devices like smartphones, tablets, laptops, and desktops. In addition, Mayan EDMS’ user interface is built with a setup panel where users can view all the functionalities of the system. They can unlock and configure each functionality based on the permission granted to them.

Self-Documenting REST API

Lastly, the document management and version control system uses a REST API which makes it possible to integrate the system with existing tools and infrastructures. This API also has a self-documenting capability.

Mayan EDMS Position In Our Categories

If you are interested in Mayan EDMS it might also be a good idea to investigate other subcategories of Best Version Control Systems gathered in our database of SaaS software reviews.

It is essential to note that virtually no service in the Version Control Systems category is a perfect solution able to fulfill all the requirements of all business types, sizes and industries. It may be a good idea to read a few Mayan EDMS reviews first as specific solutions might dominate only in a really narrow set of applications or be created with a really specific type of industry in mind. Others can work with a goal of being easy and intuitive and consequently lack advanced functions desired by more experienced users. There are also solutions that support a wide group of customers and offer a complex feature base, but this usually comes at a more expensive price of such a service. Be certain that you're aware of your needs so that you purchase a service that provides all the functionalities you look for.

How Much Does Mayan EDMS Cost?

Mayan EDMS Pricing Plans:

Free trial

Mayan EDMS Community Edition

Free

Mayan EDMS Professional Edition

$1,200/yr

Mayan EDMS is available in two editions, namely, Mayan EDMS Community Edition and Mayan EDMS Professional Edition. The community edition is distributed for free, while the professional edition requires an enterprise pricing fee of $1,200/yr.

If you want to buy the software at a discounted price, you can take advantage of the early adopter offering which gives you the opportunity to purchase the software at a price of $900 for the first year of your subscription. That’s 25% of the regular license fee. The professional edition includes fast release cycle, exclusive features, and priority support.

User Satisfaction

We realize that when you make a decision to buy Version Control Systems it’s important not only to see how experts evaluate it in their reviews, but also to find out if the real people and companies that buy it are actually satisfied with the product. That’s why we’ve created our behavior-based Customer Satisfaction Algorithm™ that gathers customer reviews, comments and Mayan EDMS reviews across a wide range of social media sites. The data is then presented in an easy to digest form showing how many people had positive and negative experience with Mayan EDMS. With that information at hand you should be equipped to make an informed buying decision that you won’t regret.

Trending Version Control Systems Reviews

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What are Mayan EDMS pricing details?

Mayan EDMS Pricing Plans:

Free trial

Mayan EDMS Community Edition

Free

Mayan EDMS Professional Edition

$1,200/yr

Mayan EDMS is available in two editions, namely, Mayan EDMS Community Edition and Mayan EDMS Professional Edition. The community edition is distributed for free, while the professional edition requires an enterprise pricing fee of $1,200/yr.

If you want to buy the software at a discounted price, you can take advantage of the early adopter offering which gives you the opportunity to purchase the software at a price of $900 for the first year of your subscription. That’s 25% of the regular license fee. The professional edition includes fast release cycle, exclusive features, and priority support.

What integrations are available for Mayan EDMS?

You can integrate Mayan EDMS with your existing infrastructure using its client-less, HTTP, and self-documenting REST API.

Ask Mayan EDMS A Question

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