Be Sure to Secure Your Multi-Function Devices

Multi-Function devices (MFDs) may look like photocopiers, but they're way more powerful than a single-function device. With the ability to print, scan, and fax as well as copy, an internal hard drive, and network and Internet connectivity, they are a security disaster waiting to happen.

If your office has an MFD and you have access to Level 1 or Level 2 protected data, you have a responsibility to secure any of that data passing through the MFD using any of its functions; it's covered by the confidentiality statement you signed when you first became associated with HSU. If the system is not appropriately configured, privileged information may unknowingly be transmitted across the network and beyond or stored on the device's hard drive in plain text, ready to be swept up by any passing hacker,

Work Area Administrators and department heads are required to train users and promptly report any suspected security incidents involving MFDs and Level 1 or Level 2 data, as well as take all appropriate steps to ensure the security of data flowing through the device.