SEEMP

The Slavic and East European Materials Project (SEEMP) acquires, preserves, and maintains microform and digital collections of unique, rare, and bulky or voluminous research materials pertaining to the field of Slavic and East European studies for its members. SEEMP emphasizes original preservation, either through microfilming or digitization, of newspapers, journals, books, archives, pamphlets, and other relevant materials from the region. Geographic areas of interest include the countries of Eastern and Central Europe (Albania, Belarus, Bulgaria, Bosnia and Hercegovina, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of Macedonia, Moldova, Poland, Romania, Serbia and Montenegro, Slovakia, Slovenia, Ukraine), Russia, the Transcaucasian countries (Armenia, Azerbaijan, Georgia), and the Central Asian countries that were formerly part of the Soviet Union (Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan).

Since its founding in 1995, SEEMP has focused the majority of its attention on acquiring and preserving regional newspapers, both contemporary and historical. SEEMP has also microfilmed a collection of books, periodicals, and pamphlets produced and published by Ukrainian Displaced Persons. Another collection of note includes rare and unique pamphlets (1925–40) in the Yakut, Kumyk, and Chuvash languages of the former Soviet Union.

Some SEEMP microfilm is available for purchase. For more information, see Microform Sales[1].

Meeting Minutes and other information related to the ongoing work of SEEMP may be found in the SEEMP Workspace[2]. The SEEMP Workspace is a wiki tool that members can access to review, edit, or add content. It is open to SEEMP members only.

Institutions and nonprofit organizations that maintain a library and whose interests coincide with SEEMP are welcome to Join SEEMP[14].

SEEMP was founded in 1995 by North American librarians that specialized in Slavic and East European materials. An article about SEEMP's History[15] describes the work of SEEMP over the last two decades.

SEEMP Bylaws

Approved: April 1996
Amended: December 2003

Purpose of SEEMP:

The purpose of SEEMP is to acquire microform copies of unique, rare, and unusually bulky or expensive research material pertaining to the field of Slavic and East European studies; and to preserve deteriorating printed and manuscript materials of scholarly value. SEEMP also pursues projects that make scholarly material more accessible through various venues such as digitization.

SEEMP membership consists of institutions interested in Eastern Europe and the former Soviet Union who agree to subscribe to one of the membership categories.

SEEMP is governed by a committee composed of the representatives of each full member institution. Each full member institution is entitled to one full vote on all questions put by mail or e-mail ballot and, if represented, to one vote on each question put during SEEMP meetings.

The SEEMP Committee elects an Executive Committee to implement the wishes of the membership. SEEMP is administered by the Center for Research Libraries (CRL), which owns the materials purchased or preserved with SEEMP funds. Should CRL dissolve, all SEEMP materials would revert back to SEEMP with the SEEMP Executive determining the location of SEEMP materials.

The SEEMP Committee

Work of the SEEMP Committee

The SEEMP Committee meets yearly in the fall. The annual meeting is normally held in conjunction with the annual meeting of the AAASS.

The SEEMP Committee considers and formulates the policies and procedures governing the project.

The SEEMP Committee considers and makes decisions on the financial status of the project as represented in the financial report presented by CRL.

The SEEMP Committee suggests, reviews, and votes upon materials to be added to the collection, both original filming or digitization projects and commercial purchases.

The SEEMP Committee elects an Executive Committee, which will act according to the guidelines given to it by the membership.

The SEEMP Committee periodically requests production of an updated SEEMP catalog by CRL.

Membership Categories

Full Membership - North American

Overseas Membership

Countries of Eastern Europe and the Former Soviet Union

Other Countries

The Executive Committee is charged with deciding on membership category in cases of dispute.

Fees

The SEEMP Committee decides and votes upon a schedule of membership fees based on the recommendation of the Executive Committee in consultation with CRL.

Schedule of fees: (See Appendix I.)

Membership Privileges

Full member institutions participate in elections to the Executive Committee, and their representatives may stand for election to the SEEMP Executive Committee.

Full member institutions participate in decisions taken regarding the acquisition, digitization, or preservation of materials.

Borrowing Privileges

Full member institutions may borrow all SEEMP-funded material.

All members of CRL, whether members of SEEMP or not, may borrow all SEEMP-funded material.

Overseas members may borrow SEEMP material provided that the institution agrees to return the material by airmail.

All member institutions may purchase positive copies of SEEMP-funded negative microforms at cost, plus a small service charge.

All member institutions may suggest suitable projects for original filming or purchase from commercial sources, or digitization to the SEEMP Committee for consideration.

Full membership institutions may request that SEEMP acquire “on demand” any appropriate item costing not more than an amount determined by the Executive Committee. (See Appendix 2.)

All membership institutions that donate materials from their own collections for microfilming by SEEMP will be entitled to receive, free of charge, one positive copy of the microform.

All membership institutions receive each SEEMP routine mailing and every edition of the SEEMP catalog.

Full membership institutions may suggest amendments to the SEEMP bylaws, and vote on the bylaw changes.

The Executive Committee

Composition: The SEEMP Executive Committee is composed of both elected and ex-officio members.

Elected members of the Executive Committee include three representatives and a secretary from full member institutions. During particular projects, faculty members with appropriate expertise may be recruited by the Executive Committee to serve in an advisory capacity.

Ex-officio members of the Executive Committee are:

a representative of the Slavic/East European Section of the European Division of the Library of Congress

the current Chair of the Bibliography and Documentation Committee of AAASS

the current Chair of the Slavic and East European Section of ACRL/ALA

the immediate past SEEMP Chair (if not otherwise on the Executive Committee)

the designated representative from CRL.

The Executive Committee elects from among its members (excluding ex-officio members) a chairperson to serve a two-year term, with reelection permitted.

A secretary shall be elected by the membership of SEEMP to serve a two-year term.

Term of Office

The term of office for elected members is two years. Reelection is permitted. Ex-officio members serve by virtue of their position.

Should a member of the Executive Committee be unable to serve out the term, the Chairperson will appoint a replacement to serve until the next election. Should the Chair be unable to complete the term, the Executive Committee will appoint a replacement member if one is needed and will elect a new Chairperson.

No SEEMP member institution shall have more than one librarian member on the Executive Committee at one time.

Election of the Executive Committee

Executive Committee elections are held once a year for the two vacant positions. Positions become vacant on a staggered basis. (In alternate years, two members at large; following year, one member at large and the secretary.)

The Chairperson of the SEEMP Executive Committee appoints a Nominating Committee in May of each year.

The Nominating Committee calls for nominations over the SEEMP listserv, composes a slate of candidates, and obtains their agreement to serve. The Nominating Committee forwards the slate to the Chairperson, who informs CRL.

Nominees for the SEEMP Executive Committee must come from full member institutions.

CRL conducts the Executive Committee elections by mail or e-mail ballot of full member institutions within one month following its receipt of the slate of candidates. CRL forwards the election results to the Chairperson.

Any ties will be broken by the vote of the incumbent Executive Committee.

The Chairperson informs the successful candidates and announces the election results over the SEEMP listserv in early October.

Elected members begin their term of office immediately following the annual business meeting.

Duties of the Executive Committee

The Executive Committee discusses and decides issues as directed by the membership and advises the Chairperson on the agenda and other matters.

The Executive Committee considers proposed amendments to the SEEMP bylaws and presents its recommendation to the SEEMP Committee.

The Executive Committee arranges for periodic membership drives and provides CRL with the appropriate publicity materials.

The Executive Committee approves those demand purchase requests that are submitted to the Chairperson, according to the cost schedule in Appendix II. After approval the request goes to the SEEMP administrator at CRL for processing.

Duties of the Chairperson

The Chairperson arranges for the time and place of the annual meetings, prepares an agenda, chairs the meetings, and ensures that minutes are taken and distributed to the members.

The Chairperson appoints a Nominating Committee, announces the slate of candidates to the membership, forwards the slate to CRL, and announces the election results.

The Chairperson sends a copy of any proposed amendment of the SEEMP bylaws to CRL for a mail ballot, announces the results of the balloting to the members, and ensures that any adopted amendments are included in the official copies of the SEEMP bylaws.

The Chairperson undertakes correspondence for the SEEMP Committee and reports upon responses received.

The Chairperson handles “demand purchase” requests from full member institutions for items within a price range to be determined from time to time by the membership. (See appendix for current amounts.)

Duties of the Secretary

The Secretary attends all the meetings of the SEEMP committee and the SEEMP Executive Committee and records the minutes for the membership.

The Secretary forwards the minutes to the Chairperson for distribution to CRL, which sends copies of the minutes to all SEEMP members. Copies of the minutes are also distributed to the ACRL/SEES Newsletter.

The Secretary copies and inserts any adopted bylaw amendments into the official copy of the bylaws and forwards the amended copy to the Chairperson.

Members of the SEEMP Executive Committee make arrangements to cover the expenses of attendance with their own institutions.

Center for Research Libraries (CRL)

The CRL representative attends annual meetings of the SEEMP Committee and serves as an ex-officio member of the SEEMP Executive Committee.

CRL bills and receives membership subscription fees for SEEMP.

CRL arranges for the making or purchase of negative and positive microform prints in accordance with the regulations of the Project and the decisions of the SEEMP Committee.

CRL arranges for the timely processing of all materials received and provides an accessions list at least once a year.

CRL pays all authorized expenses of SEEMP from the SEEMP accounts. Only SEEMP expenses may be charged to these accounts.

CRL reports on the financial status of SEEMP at each annual meeting.

CRL accepts and processes “demand purchases” in accordance with current SEEMP Committee policy.

CRL conducts the SEEMP Executive Committee elections by mail or e-mail ballot to full member institutions. CRL counts the ballots and reports the results to the Chairperson.

CRL conducts a mail ballot on proposed bylaw amendments to full member institutions. CRL counts the ballots and reports the results to the Chairperson.

At the direction of the SEEMP Committee, CRL produces and disseminates the SEEMP catalog.

At the recommendation of the SEEMP Executive Committee, CRL undertakes mailings for periodic membership drives.

Amendment of the SEEMP Bylaws

Representatives of full member institutions may submit written copies of proposed amendments to the SEEMP bylaws to the SEEMP Executive Committee.

The SEEMP Executive Committee discusses any proposed amendment and makes plans to place it before a properly constituted meeting of the SEEMP Committee with or without a recommendation.

The Executive Committee passes a written copy of the proposed amendment to the Chairperson who forwards it to CRL.

CRL includes a copy of the proposed amendment in the agenda mailing for the next regularly scheduled annual meeting.

The SEEMP Committee considers the proposed amendment and hears the Executive Committee’s recommendation, if any. The SEEMP Committee votes on whether to place the proposed amendment on a mail ballot directed to full member institutions. A simple majority vote ensures the placement of the proposed amendment on a mail ballot.

CRL conducts a mail ballot on the question of the proposed amendment, counts the ballots, and reports the results to the Chairperson, who announces them at the next annual meeting.

If the proposed amendment receives a two-thirds affirmative vote from voting full membership institutions, it is considered adopted.

The Chairperson and the Secretary arrange to add the adopted amendment to the official copies of the bylaws.

Appendix I - Schedule of Fees--May 2013

Full Member - North American $800 per year

Overseas Members

Countries from Eastern Europe and the Former Soviet Union $5 per year

Other countries $200 per year

Overseas members wishing to borrow must agree to return the material via airmail.

Appendix II - Schedule of Demand Purchase Expenses

Items costing up to $200: requests go directly to SEEMP administrator at CRL who processes the request.

Items costing $200-$600: requests go to the Chairperson of the SEEMP Executive Committee who acts upon the request following the guidelines of SEEMP policy. The Chairperson forwards the request to the SEEMP administrator at CRL for processing.

How to Become a Member of SEEMP

Membership in SEEMP is open to any institution or nonprofit organization maintaining a library and whose interests coincide with the project.

Member institutions are entitled to borrow all SEEMP-funded material in accordance with CRL’s lending policies. These materials are available through the Center for Research Libraries[16]’[17] online catalog[16], and are in OCLC. Members also receive discounted prices on purchasing microform material filmed by the project and within copyright limitations. Members also participate in the programmatic direction and governance of the project by proposing and voting on materials to acquire or film under the project. Members may also request material to be acquired “on demand” at a cost of up to $600.

Membership is assessed on an annual basis. Full members are assessed an annual membership fee of $800. There are different categories for U.S. and overseas membership.

For more information about membership or to inquire about joining SEEMP, please contact Judy Alspach[3].

Members & Representatives

SEEMP Project History

In 1995, CRL received several suggestions regarding the need to coordinate and facilitate the creation of a microform project for Slavic and East European area studies. All of the existing microform projects had formed under the library arm of the respective scholarly associations, and only later sought out CRL to meet storage and administrative needs. SEEMP marked the first time that CRL staff had been present at the creation of this type of project.

A Steering Committee was formed in June 1995 with representatives from several groups already active in cooperative endeavors in this area: June Pachuta Farris (University of Chicago) representing CIC Slavic bibliographers; Michael Biggins (University of Washington) representing several Pacific Coast research libraries; Robert Davis (New York Public Library) representing the East Coast Consortium; and Jared Ingersoll-Casey (Ohio State University) representing ALA’s Slavic Preservation Discussion Group. Marlys Rudeen was CRL’s liaison to the group. The committee served as a forum for discussion on the need for preservation activities in Slavic and East European Studies and how these needs might be met by the formation of a microform project. Would such a cooperative project be advantageous? What should its focus be? Which institutions, if any, are willing to commit to such a project? What kind of structure would work best?

Similar discussions had taken place several years earlier, Gay Dannelly from Ohio State University had drafted a set of possible bylaws. The Steering Committee began by examining them, and also by looking at the bylaws governing several existing microform projects. All the committee members were from institutions that belonged to one or more of the existing projects, so they were already familiar with the basic concepts and operations.

The draft bylaws were broken down into sections to make them a bit more manageable, and circulated by e-mail to the Steering Committee. Comments came back to the CRL liaison, who in turn posted them to other committee members, adding her own observations on how some of the other projects had structured their governance or dealt with issues. In this manner, the bylaws were examined and revised over the summer before being posted more widely to the Slavic listserv in October.

As discussions progressed, agreement on basic purposes and structures emerged. The general mission statement is as follows: “The purpose of The Slavic and East European Microform Project (SEEMP) is to acquire microform copies of unique, scarce, rare, and/or unusually bulky and expensive research material pertaining to the field of Slavic and East European studies; and to preserve deteriorating printed and manuscript materials of scholarly value. Geographically its areas of interest include the countries of Eastern and Central Europe, the Baltic States, Mongolia, and the countries that were formerly part of the Soviet Union.”

The structure will be the same as the existing projects, organized on the principle of institutional membership with a committee of the whole and an executive committee to carry out project business between annual meetings.

Membership fees will be $600 per year, entitling member institutions to: vote on all questions before the committee; borrow all project materials; purchase positive copies of SEEMP-funded negative microforms at member prices; and propose suitable titles for original filming or purchase from commercial sources.

The Steering Committee issued a formal invitation to membership in January 1996, asking institutions for a commitment to join by April 1, 1996. Invoices went out at the beginning of the CRL fiscal year, July 1. Once institutional commitments were received, the bylaws were adopted by a mail ballot. The Steering Committee then solicited nominations for the Executive Committee and elections were held in fall 1996.

The first meeting of SEEMP took place at the 1996 annual conference of the American Association for the Advancement of Slavic Studies in Boston on Nov. 17, 1996. The minutes for this meeting can be found under Recent Meetings.[19]

CRL staff has been impressed and encouraged by the work of the Area Study Microform Projects over the years. They have gathered and preserved an amazing amount of valuable and rare material, making it available to scholars for generations to come. The staff looks forward to working with Slavic and East European bibliographers as they begin this new cooperative effort.

SEEMP Executive Committee

The SEEMP Executive Committee consists of both elected and ex-officio members.

Elected members of the Executive Committee include: three representatives of full member institutions and a secretary also from a full member institution. During particular microfilming projects, faculty members with appropriate expertise may be recruited by the Executive Committee to serve in an advisory capacity.

Ex-officio members of the Executive Committee are:

a representative of the Slavic/East European Section of the European Division of the Library of Congress

the current Chair of ASEEES (Association for Slavic, East European, and Eurasian Studies) Committee on Libraries & Information Resources

the current Chair of the European Studies Section of ACRL/ALA

the immediate past SEEMP Chair (if not otherwise on the Executive Committee)

Collections

Collection Guides

SEEMP's microform and digital collections form a large pool of historical, political, linguistic, economic, and geographical data and primary source materials not available elsewhere. Many of the sets contain archival material or large collections of material that do not lend themselves to traditional analytic cataloging. Many of these sets have Collection Guides to help scholars locate specific material of interest to their research.

Current SEEMP Projects

Guidelines for Proposing a New Project

New materials are added to the SEEMP collection on an ongoing basis. Funding proposals for acquisitions and new projects are considered each year at SEEMP's annual meeting. Proposals to preserve or acquire research material in microfilm, digital or other format are welcomed by SEEMP. Guidelines for proposing a SEEMP project will assist members in crafting successful proposals.

Guides to SEEMP Collections

This page highlights important elements of the SEEMP collection, including finding aids and collection guides. It does not represent the complete holdings of SEEMP, but is rather a representative description of some of the items of the collection.
For access to all of SEEMP's holdings, please search the CRL Catalog[16].

Cossack Newspapers During World War II

SEEMP has microfilmed several newspapers published during World War II for Russian Cossack soldiers that fought on the side of Nazi Germany. The newspapers document the Cossack involvement in the war and with a unique perspective on Germany military victories, Nazi propaganda, and anti-Bolshevik sentiment.
For five of the titles, SEEMP has single copies only, and they are available electronically. Seven titles have more significant runs in the SEEMP collection, and these are preserved on microfilm.Catalog record[24]

John Luczkiw Collection

Publications by Ukrainian 'Displaced Persons' and Political Refugees, 1945-1954
SEEMP has microfilmed this collection from the University of Toronto Library. This is a comprehensive collection of books, periodicals, and pamphlets produced and published by Ukrainian refugees in the Displaced Persons camps in Austria and Germany during the post-World War II period. The collection was assembled by the late John Luczkiw, a prominent University of Toronto alumnus and a former World War II refugee. In its entirety, the collection is a record of life and times of an emigrant community struggling to maintain its cultural heritage under very difficult conditions.
SEEMP has filmed the monographic portion of the collection, which includes over 80,000 pages of material.Catalog record[25]Guide[26]

Newspapers of the October Revolution

SEEMP received a copy of microfilm produced by the Library of Congress from its collection of individual issues of newspapers published in 1917 and 1918 from Moscow, St. Petersburg and other Russian cities.
This collection includes 103 titles from about 20 cities and towns, with primary emphasis on St. Petersburg papers and secondary emphasis on Moscow. These newspapers are primary sources providing a picture of Russia during the time of the October Revolution.Catalog record [27]

Russian Right-Wing Extremist Press

SEEMP has filmed over 260 newspaper titles that represent right-wing extremist views in contemporary Russian politics and society. The papers, covering roughly the years 1990-2005, have been collected by the University of California at Berkeley and the University of Illinois at Urbana-Champaign.
The papers represent a variety of views from the well-known LDPR of Vladimir Zhirinovskii to lesser known groups, all of whom present views out of the mainstrem of Russian politics. Russian nationalist organs in the Belarus, Ukraine, and the Baltic countries are included along with newspapers from many regions in the Russian Federation. The newspapers represent monarchist, nationalist, fascist, and conservative Orthodox sentiments. Many also represent a strong anti-Semitic undercurrent in Russian politics and society.
The reel index of titles gives the names of many of the sponsoring organizations.Catalog record[28]Reel Index to Part I[29]Reel Index to Part II[30]Reel Index to Part III[31]

Soviet Central Asian pamphlets

The New York Public Library Slavic and Baltic Division microfilmed its collection of approximately 375 items, mostly pamphlets, published 1925-1940 in the former Soviet Union in Chuvash, Kumyk, and Yakut.
SEEMP received a copy of this 34 reel collection.Catalog record[32]

Ukrainian Émigré Press

This project has cataloged and digitized holdings of 90 titles contributed from the collections of Harvard University, the University of Toronto, and the Ukrainian Free Academy of Sciences in New York City. The publications included in the project were published in 1945-1954 by various groups of Ukrainian Émigrés living in Germany or other Western European countries. Many of the titles have limited numbers of issues and were in poor condition due to their ephemeral nature. The publications reflect the active civic, political, cultural, educational, religious, literary, and artistic life that developed in the communities were these Ukrainians settled.Guide[33]

SEEMP Holdings List

All of SEEMP’s cataloged holdings are recorded in the OCLC database and in CRL’s online catalog[16].

This page features partial lists and descriptions of SEEMP’s collections not found in Guides to Collections[20].

The September 2011 Holdings List[34], the most comprehensive source of SEEMP’s collection, contains the definitive bibliographic listing of all materials SEEMP has collected. The list displays material organized by country and alphabetized by author/title.

Recent Receipts and Cataloged Items

These lists of recently received and cataloged SEEMP items are provided to members at SEEMP meetings, which are held once a year.

Gubernskie Vedomosti Holdings by SEEMP Member Libraries

SEEMP members have noted their holdings of various titles of Gubernskie Vedomosti on this holdings list[43]. Note that these items are owned and held by SEEMP member libraries. Please contact the holding library directly for further information.

Current SEEMP Projects

This page highlights current and new projects undertaken by SEEMP and will include project summaries and updates. For more details on any given title, please consult CRL’s catalog[16].

Borba (Zagreb)

SEEMP has microfilmed issues from 1971 through 1988 of the rarely-held Zagreb edition of the offical daily Party newspaper of former Yugoslavia. The main Belgrade edition was published in Serbo-Croatian (Cyrillic or with alternating Cyrillic and roman pages) whereas the Zagreb edition is entirely in Croatian. Analyzing the differences between the Zagreb and Belgrade editions has been fruitful for linguists and students of Yugoslav language policy, media scholars, and students of politics and social policy, especially in Croatia, but the potential for such studies is severely hampered by limited access to the scarce Zagreb edition compared with the general availability of the Belgrade edition on film at CRL and a handful of other North American libraries. The University of Illinois, Urbana-Champaign is contributing its holdings ofBorba[44] for this SEEMP project.

Ilustrowany Kuryer Codzienny

Ilustrowany Kuryer Codzienny[45], the most popular daily newspaper in Poland in the 1920s and 30s, is an invaluable resource for investigating daily life, politics, fashion, sport, and culture in interwar Poland. SEEMP has acquired microfilm for this title from 1910-1939.

Kurjer Warszawski

SEEMP will acquire microfilm for this Polish newspaper from 1821-1905.

Oslobodenje (Sarajevo, Bosnia and Hercegovina)

SEEMP has preserved issues from 1992 to 2007 of the newspaper Oslobođenje[46]. Oslobođenje has been published in Sarajevo since 1943 when it began as the official newspaper of Marshal Tito’s Partisans. During the war in Bosnia in the 1990s and the siege of Sarajevo, Oslobođenje was the only newspaper to continue publishing, and it missed only one issue during that time. It has long maintained its stance of supporting a multiethnic Bosnian society. Most of the issues were provided for microfilming by the University of Michigan and the Library of Congress. Harvard University provided issues of some of the related titles.

Ukrainian Émigré Press

SEEMP will microfilm and/or digitize circa 400-500 periodical titles published by various Ukrainian political, social, religious, literary, and student groups based primarily in refugee camps, as well as émigrés living in some of the larger Western European cities such as London, Paris, and Rome, from the years 1945 to 1955.
The publications reflect the active civic, political, cultural, educational, religious, economic, literary, and artistic life that developed in displaced persons camps and in centers where refugees settled.
Holdings will be contributed by Harvard University, the University of Toronto, and Ukrainian Free Academy of Sciences in New York City (in cooperation with Columbia University).

Proposal Guidelines

You may open the form, add information about your proposed project in the appropriate fields, and then email the completed proposal to the contacts listed below.

Objectives

In general, projects funded by SEEMP reflect one or more of the following goals: to preserve important and unique specialized archival and print collections already in our libraries; to broaden and strengthen holdings of serial publications not currently available, including geographic and subject areas not well represented in our collective libraries; and to provide better access (i.e. loan copies) to relatively inaccessible serial holdings in North American libraries.

Contacts

Area Studies Program Manager at CRL
Judy Alspach [jalspach at crl.edu]

First Draft (Optional) In order to have your proposal reviewed by the Executive Committee and the membership-at-large before the annual meeting, it is suggested that a draft proposal be submitted by this date One copy should be sent to the SEEMP Chairman and another to the CRL representative. Though e-mail is the preferred format, proposals may also be submitted by fax.

[NOTE: this date assumes that the AAASS/SEEMP meeting is held in mid-November. For those conferences that are scheduled earlier or later than November, one should submit first drafts no later than two weeks before the scheduled meeting].

Nov

SEEMP Annual Meeting held in conjunction with the AAASS conference, generally scheduled for the second or third week in November. Draft proposals can be submitted to SEEMP's membership for comments at any time up to the final submission date, but note that this meeting is the only opportunity for in-person discussion of your proposal by SEEMP members before voting takes place. Comments made at the time of voting are often helpful, but may result in a year's delay if the membership votes for resubmission.

Dec 15

Written Comments If a draft proposal has been submitted and discussed, but you were not able to attend the SEEMP general meeting, written comments on your draft proposal will be provided by the SEEMP secretary by this date.

Unique, specialized collections in your own library which need preservation, with the collection consisting either of published or archival/manuscript material or any combination of the above.

Preservation by filming

Preservation in digitized format (to be housed and made accessible on your library's computer server, or perhaps CRL's servers.)

Filming of serial titles which do not yet exist in microformat. These may be titles that are already held in paper copy in one or more North American libraries OR may not yet have any North American library location, but would broaden and strengthen North American holdings.

If your library has incomplete (or scattered) holdings, in order to obtain as complete a run as possible for each title, you might:

Work with other North American libraries to obtain missing issues/volumes

Work with commercial vendors to obtain missing issues/volumes

Work with one or more libraries or publishers in the country of origin to obtain missing issues/volumes

Once a complete run (or as close to complete as is reasonably possible) is identified and copyright permission obtained, the title can be filmed by:

A commercial vendor interested in your project

A library in the country of origin

CRL photoduplication

Your own library's photoduplication department

The purchase of microform sets or one or more serial titles already available commercially, but which are held by few or no North American libraries and which may not be easily available for Interlibrary Loan.

II. Points to be included in proposals (as appropriate)

Especially in those cases where one or more other libraries and vendors are involved, you are urged to work out and document as many of the details of the project as possible before submission. This will avoid requests for resubmission, which might delay your project for a year or more.

A detailed description of the project, including the library or libraries holding segments of the material and a list of all contact persons at each institution.

Uniqueness, value and/or research significance of the material to be preserved and made accessible to SEEMP members. Be as specific as necessary in describing the material in order to convey its importance.

SEEMP News

Recent SEEMP Meetings

Meeting Minutes and other information related to the ongoing work of SEEMP may be found in the SEEMP Workspace[2].

The SEEMP Workspace is a wiki tool that members can access to review and edit or add content. It is open only to SEEMP Members. Contact[14] the CRL representative for information on access to the Workspace.