From 1 April 2019, employers must report employee info to the IRD every payday instead of monthly. There's nothing you need to do right now. We're working closely with the IRD to get MYOB Ace Payroll ready before the 1 April deadline.

This page explains how to create both the IR348 (Employer Monthly Returns) and the IR345 (Employer Deductions) tax forms, and send them to Inland Revenue using the online ir-File system.

It is important that Inland Revenue receive both forms each month, as the IR345 (Employer Deductions) shows the ESCT for KiwiSaver, and the IR348 (Employer Monthly Returns) does not.

C-Series paper reporting

From April 17 2018 C-Series reporting won’t be accepted by Inland Revenue. This means you won’t be able to use Ace Payroll (or any payroll software) to print out your IR348 form to send to Inland Revenue.

Set up Ace Payroll for ir-File

Before you can submit any Ace Payroll files, you will need to register with Inland Revenue. Go to theInland Revenue websiteand click Login to create an account. You will use this account to access ir-File.

Click either First Half or Second Half to generate the IR345 for the relevant half of the month, then click GO.

First Half includes all pays dated between the 1st and the 15th of the month.

Second Half includes all pays dated between the 16th and 31st of the month.

Click Electronic File and write down the file name - this is the file you will upload to the Inland Revenue website.

a) To launch your internet browser and go directly to the Inland Revenue website, click the IR-File Login button. The file name and path are copied to your clipboard, so you can paste them directly in the IRD file import window by pressing the CTRL+V keys.

b) To save the file to your computer and send it to Inland Revenue later, click OK. When you are ready to upload the file, follow the instructions below under File your forms electronically using ir-File.

Create an Employer Monthly Schedule IR348 form

Your Employer Monthly Schedule IR348 needs to be submitted once a month. If you submit your Employer Deductions IR345 form twice a month, then submit your Monthly Schedule IR348 with the second one.

The Monthly Return - Electronic Filingwindow opens. Write down the file name - this is the file you will be upload later to the Inland Revenue website.

Click GO.

a) To launch your internet browser and go directly to the Inland Revenue website, click the IR-File Login button. The file name and path are copied to your clipboard, so you can paste them directly in the IRD file import window by pressing the CTRL+V keys.

b) To save the file to your computer and send it to Inland Revenue later, click OK. When you are ready to upload the file, file them online at online at http://www.ird.govt.nz/