Why meeting rooms are important in today’s workplace

Why meeting rooms are important in today’s workplace

Its no doubt you can hold a meeting with the staffs in your own office but can you be sure that it accomplishes the goal of that meeting?

When clients come into the office, don’t you wish to awe them and make them feel like a potential customer of your business? Well, it’s obvious, you do! Small workplaces and occupied reception areas are annoying and not very appealing when you are trying to amaze your customers and that’s why meeting rooms are becoming an integral part of today’s workspace.

Just like the other spaces or rooms that an office should have, meeting rooms leave a lasting impression to your customers or even investors; the more reasons you need to get it right

We understand that it might be hard for small businesses to focus on having meeting rooms in the workspace, however, they can choose to book offsite meeting rooms that are fitted with the latest technologies to ensure you achieve the ultimate goal for your business.

While looking for a meeting room today there are a number of things you need to consider and today, we have workspaces like Nairobi Garage that offer state-art of facilities fitted with the latest technology and bookable on an hourly rate.

Today more than ever meeting rooms are more digitized and some of the things you should put into consideration while looking for one would be: Intelligent AV capabilities and teleconferencing, dedicated Wifi and ethernet connections, on-site Whiteboards and flip charts, professional setting to make an impression, custom-designed rooms to fit the type of meeting you are having whether a private session, a workshop, design thinking or board presentations.

Other aspects would include; Ease of use – People expect equipment to work just like at home, preferably using their phone, tablet or laptop to do what they want to do and probably data security which might be tricky for most enterprises.

So why are meeting rooms so important today and what value do they add to your business?

Ease Communication for onsite and remote workers

If you are running a business where not all your employees convene in the office from 9 to 5 pm or you probably have several locations, then meeting rooms for you are a plus.

The ultimate goal for any digital business is enabling workers to communicate and meeting rooms are one of the key enablers of work in this respect. As mentioned in an earlier done article remote work is an essential element of the future of work.

In line with this digital meeting rooms enables you to communicate well with both onsite and remote workers. Through digital meeting rooms, you can always stay up to date with remote employee’s daily wins and any roadblocks they might be facing. Encourage consistent 1 to 1’s between managers and their direct reports to keep lines of communication open.

An ongoing meeting at one of our meeting rooms at Nairobi Garage Kilimani.

Helps your meeting go a great deal smoother

When your meeting room is adequately equipped then there can be no interruptions or troubles because of any necessities. For those looking for great rented meeting rooms, workspaces like Nairobi Garage offer luxurious rooms with all of the amenities you are looking for.

When you are using a well-equipped room with best in class facilities you will be able to positively impact the potential customer’s notion that your business is oriented towards the latest advancements in the industry. Further, advanced visual help along with a grand presentation will enable you to win over clients with the utmost ease.

Gives a great and lasting impression

Apart from having meetings with your employees, it is quite likely that you hold meetings with your clients and even potential clients to present them your business’s ideas. Well, if your meeting room does not have the proper seating arrangement a presentation equipment, it’s messy there goes your potential clientele.

It might be hard for a growing company to really have a meeting room equipped with all the systems and therefore you can opt to renting one which might not be quite pricey at the end of the day. you can stand out by obtaining all the tools that the big guys use without creating huge overhead costs.

With meeting rooms you can have access to all the amenities you could ever need to make a great impression and help your conference or meeting run smoothly. Tools such as smart boards, LCD projectors, plasma screens, and much more are there for your convenience. meeting room with all the necessary modern equipment creates a lasting impression

Reduced interruptions during ongoing meetings

Most of the meeting rooms in today’s workplace are fitted with booking systems or the screen signages that allow people to book, check-in, start, extend and stop a meeting right there through a system.

These meeting rooms booking systems also allow one book their meeting days or even hours to their meeting. Also, there’s a permanent record of what happens, so you can track meetings and adjust accordingly for more efficient room usage.

In our case, for example, we use Office RnD a system that allows our members to book a meeting room when and for the hours they need to be using the room online. This also keeps the other members in the know avoiding double booking of the rooms.

The systems also offer the option to book the room, or when it is in use it gives a list of nearby rooms that are free. You can also check the room availability from the comfort of their own office

Find out why Nairobi Garage is the right choice for meetings in Nairobi. Fully equipped and ready to make your next business meeting extra special.

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All our spaces are implementing Ministry of Health guidelines and we are encouraging our staff and members to continue practicing safety precautions when away from the office. As the COVID-19 crisis is developing faster than anyone anticipated, we at Nairobi Garage are actively thinking about how we can assist you and the business ecosystem in Kenya.