Why Your Business Should Consider Cloud Email Management

Small business owners have a lot on their minds. Wondering if their email is safe should not be one of them. Not all small business owners are tech savvy. And not all small business owners can afford to higher an email administrator. This is a great reason why your business email should be stored on the Cloud. There are no worries that a fire, natural disaster, or human error in the office will take our your email system. The below post tells you a bit more.

These days, businesses pretty much have two options when it comes to managing their email systems: the old-school, traditional way of managing email, via an internal email server, or through the newfangled ‘cloud’, where your email system is stored, managed and maintained by a third-party company like Mimecast, from an off-site data center.

The new alternative to managing your email system in-house is to do what everybody else is doing: migrate your email infrastructure to the cloud and watch as your business enjoys an increased level of efficiency and flexibility. Not to mention, of course, the financial savings.

The frustrations of running an internal server

Maintaining an in-house server is no walk in the park. Your IT technicians will have to keep a close eye on it, constantly performing patch software updates and upgrades.

You’re probably already familiar with on-premises server blackouts and crashes and they’re no-one’s idea of fun. Blackouts are also possible on cloud services, but they are nowhere near as debilitating and incapacitating as internal server blackouts.

Running an internal server also carries a hidden electrical overhead cost. By keeping your server in-house, this can set you back up to £500 a year.

The benefits of migrating to the cloud

Cloud email servers undergo blackouts too: however, you’ll still be able to use the email system in this case, because of the way the cloud deals with the blackout. They will partition separate sections of the cloud to carry out tests, meaning that you will still be able to use your email system, since it’s just a small percentage of the service that is affected.

Expanding your on-premises server requires buying additional hardware. Not having to do so will save you a lot of money. Like so, you’ll save money, which would normally be spent on additional employees to run your growing server. There will be no on-call maintenance costs, as well as costs incurred by downtime due to blackouts and crashes.

By migrating to the cloud, your partners, employees and clients will be able to access work documents with ease, wherever they are. Your IT department will be able to focus on other tech issues with ease: online security will no longer be their concern.

Cloud migration is relatively simple and swift: you don’t have to worry about difficulties in moving to a Postini alternative. Because all your company’s email data will be stored on secure data centres off-site, you won’t worry about the possibility of losing data due to power outages or other unexpected, unforeseen circumstances.

Clearly, internal servers have become a thing of the past – bulky, cumbersome, prone to blackouts and crashes as well as being difficult and costly to run. By offloading this responsibility to someone else, you’ll be releasing yourself from a world of hassle and stress.

Kris McDonald is Chicago mom to 2 sets of twins, wife, photography nut, gadget addict, travel addict, and tech blogger who has worked in IT for over 20 years. She figured out a while ago that she was destined to be really busy (hence the 2 sets of twins), and she has found peace with that. Read More…

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