supporting, developing and representing community groups,
voluntary organisations, social enterprises and volunteering

Data Protection

This page provides resources for organisations looking for information, guidance or tools to help with data protection - including GDPR, information security and ePrivacy.

We will continue to develop this page and update it with new resources. Please do let us know of any resources we should add to the page, or share any feedback with us.

The information on this page was initially published in March 2018 to support organisations with their efforts to be compliant with the new General Data Protection Regulation (GDPR). The GDPR forms part of the data protection regime in the UK, together with the new Data Protection Act 2018 (DPA 2018). The main provisions of this apply, like the GDPR, from 25 May 2018.

GDPR Toolkit!

FVA has worked with Square Peg HR to develop a GDPR Toolkit. It will help you to produce a range of policies, templates and more to help you comply with GDPR. It will save most organisations several days or thousands of pounds! The toolkit is £220 which includes up to 1 hour of e-mail support for Fife-based organisations. Click here to find out more

Specific Advice and Support

Specific advice will be tricky due to the complexity and uniqueness of data processing of each organisation. Legal advice from a specialist solicitor is the safest bet. Expect to pay in the region of £250-350 per hour for advice.

Guidance is available on the website links elsewhere on this page. Guidance and a degree of advice is available from Fife Voluntary Action. Square Peg HR (who co-delivered the GDPR training with FVA) can provide templates and specific advice in relation to employee, volunteer and job applicant processing. You can contact Frances McAulay of Square Peg HR by e-mail.

HR software

Breathe HR is free for registered charities with less than 250 employees. It's GDPR compliant and Square Peg HR are partners and can provide support to use it (you can use it directly without having to go through Square Peg). Find out more about Breathe HR on their website.