Top 4 Gmail Settings for Better Productivity

Gmail is the top email service of the world today. More than 1.4 billion Gmail users trust Gmail for its user-friendly features. They also love Gmail for its extended space and security features. If you are a Gmail user, we will tell you some useful Gmail settings that will not only boost your productivity but also ensure your data security.

Gmail Settings for better productivity

The Gmail settings that we are recommending here are based on general user behavior and what the most of the users prefer generally. Let us tell you beforehand that the best way to get the most out of Gmail is to customize it according to your own preferences.

So let’s get started with the top Gmail settings for better productivity.

Activate Smart Compose

With the latest updates to the Gmail, we now have very useful features that we use to have on our mobile phones for text messages. The smart compose features, just like autocomplete feature in text messages, tries to predict the next word to be typed and eventually saves users’ time. To get this feature, you should have a new Gmail version. To activate the new Gmail version and this feature, follow these steps:

Log into your Gmail and click on the Gmail Settings icon on the top right (gear icon)

From the drop-down list, select Try the New Gmail.

As soon as the new Gmail is activated, go to Settings again.

Click on the option that reads Enable experimental access.

Scroll down and click on Save changes.

The Smart compose will start automatically from here on.

Canned Responses – Save more time!

Canned responses are a sub-feature of smart compose that allow you to draft a response and save it so that if multiple people email you with some questions, you could send them the same draft to all without bothering to type the same message again and again.

You can easily activate this feature by following these steps:

Log into your Gmail and click on the Gmail Settings icon on the top right (gear icon)

Choose the ‘Advanced’ option from the top tabs in the Settings window

Find canned responses in the options and click on it

Creating a draft to use as a canned message is easy: Just create a new message as you are writing a new email and then go to settings in the lower-right to save the message as a canned message.

Create your own Gmail shortcuts

You can create your own shortcuts in your Gmail account. This cool feature is apart from the default Gmail shortcuts that we generally use such as copy, paste, page up and down, next email, delete, etc.

To make your own Gmail shortcuts, follow these steps:

Log into your Gmail and click on the Gmail Settings icon on the top right (gear icon)

Go to General tab and find the Keyboard shortcuts tab. Check that tab.

Click on Save

If you are using the older version of Gmail, you will go to the Labs tab, if you are using the new version of Gmail, you have to go to the Advanced Settings option. Both options lead to a further host of options; find Custom keyboard options and enable it. When you enable the custom keyboard shortcut and save the changes, the page will refresh. Go to Settings again and you will find a new option called Keyboard Shortcuts in the top tabs in General Settings window.

When you click on the Keyboard shortcuts, a new window will open with many default shortcuts. You can create your own shortcuts too. When you are done creating the shortcuts, click on Save to activate them.

As soon as you hit the Save button, you will be able to use these shortcuts in your Gmail activities.

Undo Send

Undo Send is a very useful option to undo the send command. There are countless examples of how a wrongly sent email ruins everything for the sender. If you face a similar situation, you can get back the send message given if you realize your mistake and act quickly.

By default, you can undo send within 5 seconds of sending the email; but you can increase the time and set your Undo send times to 10,20, or 30 seconds.

To activate this feature and select a undo send time,

Go to Gmail Settings and scroll down to find Undo Send.

A drop-down box will appear with different durations for undo send.

Choose a time that you find suitable for yourself and hit the Save button.

Try these settings and we are sure you will like one or more of them. As you experiment with these Gmail settings, let us know about your experience with them while we collect some more useful Gmail settings for you. Let us know about your experience with these settings in your comments. We will shortly come with a new post with more useful settings that help you use Gmail like a pro.

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