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026 Compensation for fuel for private car usage in Russia

How is private car usage compensated in Russia for fuel and standardfuelconsumption defined by the Ministry of Transport

In many countries private car usage is compensated just by a documentation of the kilometer driven multiplied with a fixed rate per Kilometer which is compensated. Easy simple. Clear.

Not so in Russia. Compensation for car usage, for using up benzin or diesel and other costs is totally differently structured. And complicated.

This short article describes the correct way on how to have the usage of a private car compensated. It explains how the Trip log, combined with standard consumption and the norms of the transportation ministry help to set the rules how private car use is compensated.

Where are the rules defined for compensation of private car use in Russia

The basic rules are set in a document published in 2008.

MINISTRY OF TRANSPORT OF THE RUSSIAN FEDERATION
ORDER
March 14, 2008 N 23-AM-p
On introduction of the GUIDELINES
“NORM FLOW OF FUELS AND LUBRICANTS
ROAD TRANSPORT ”

The principle of order defining the compenstation for fuel in Russia

Different categories of vehicles are defined. These include standard passenger cars but also buses, trucks and other commercial purposes.

For each category of vehicles is a list attached which defines the standard consumption of gas or diesel for 100 KM. (Yes, serioulsy for every vehicle type; and this makes this document more than 200 pages long)

A list of adjustment factors is added on which basis the standard usage can be increased. It is a difference if driving in winter (winter month are defined); driving in a big city or in the country side and yes, if you use the Air Conditioning System.

The idea is that with the above very detailed and practical impossible mechanism the real usage of gas or diesel for a trip is defined. The trip then has to be documented in a well defined format – the travel log. The fuel consumption thus defined is the maximum fuel consumption. Less can also be compensated but not more without other matters which then need to be addressed.

The used up gas then needs to be multiplied by the price of the gas as documented through a submitted tank bill document and this amount is then recompensated to the person applying for the compensation.

Other compensation

Other usage of the car has to be compensated seperatly.

Fuel consumption for corporate car use

The same system is applied if a corporate car is used. Same calculations are used and then instead of compensating someone the consumption is booked against the inventory.

The Avansovka automatic fuel tool

The Avansovka App is being expanded by an automatic tool to do all the above automatically. The Avansovka fuel app allows to track the route, get automatically the distance, adjust all the parameters and then generate automatically the report. All simple, clean, easy and transparent. A first in Russia.