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City of Austin Performance Report 2014-15

YTD Spending as a Percent of Spending Plan Estimated at the Beginning of Fiscal Year

Measure Description

This
measure tracks the amount of spending on Project Management Division managed
projects relative to the spending plans estimated at the beginning of the
Fiscal Year.

Calculation Method

This
measure is calculated by dividing the sum of actual FY 2014-15 spending for
Project Management Division managed projects by the sum of all FY 2014-15
project spending plans estimated at the beginning of the year.

FY 2014-15 Results

Like
past years, the goal for this measure was established at 80% spending as a
percentage of the annual spending plan set at the beginning of the year. The
actual result was 66%, which fell below the goal.

Assessment of Results

There were several factors that lead to the lower percentage of
66% in FY 2014-15. In the City’s General Obligation Bond Portfolio, there were
several large projects that had unanticipated delays at the beginning of the
year. These delays included: applying for and awaiting the results of federal
grant applications, which was the case in North Lamar and Burnet Road; awaiting
finalization of the City’s Facilities Masterplan, as in the case of the PWD Northeast
Service Center; and experiencing significant weather events. Furthermore, Austin
Water’s reductions in capital spending made programming of funding and
implementing of projects less stable this past year.

Next Steps

Continuing
to monitor capital spending plans is imperative to ensure actual CIP spending
plans meets the goal of 80 percent. Further coordination between sponsors and
project managers will help address the major causes of unplanned delays,
projects being canceled, or larger issues that affect capital spending.