A.1.0 • Guiding Principles

Recognizing the size of a museum or gallery

The Minimum Exhibition Royalties schedule reflects the fact that there are institutions of different sizes and means in Canada.

Operating budgets are a matter of public record, and provide a convenient indicator of the size of an exhibiting institution.

Calculation of a gallery’s operating budget would include such items as salaries, expenses related to organizing exhibitions such as shipping, insurance, crating and framing; exhibition-related education programs; rent; utilities; research expenses; publication programs; revenue-generating programs like boutiques, restaurants and parking lots.

An operating budget is related to the operation of the museum or gallery only – if the museum or gallery is part of larger institution like a city administration, university or multi-purpose cultural center, only the operating expenses of the museum or gallery need be counted to determine the royalty category. Acquisition funds or capital funds raised for say, a new building, are not counted either.

Beginning in 2018, we include in our tables two categories assigned to the National Gallery of Canada (V) and to the national museums of Quebec (IV), namely the National Museum of Fine Arts of Quebec, the Montreal Museum of Fine Arts, the Montreal Museum of Contemporary Art and the Quebec Museum of Civilization.

For museums with operating budgets over $ 1 million, a new category (III) has been added. Although this category is still subject to discussion, we recommend that the institutions that can do so pay the minimums in this new category

Category V Musée des beaux-arts du Canada (Mandatory minimum rates following the scale agreement signed between CARFAC-RAAV and the NGC in 2015)

Category IV Musées nationaux du Québec (Tariffs with reproduction rights packages if full payment of minimum exhibition royalties, following an agreement with RAAV and endorsed by CARFAC in 2016)

Category III For galleries with operating budgets of more than $ 1M

Category II For galleries with operating budgets of 500K to $ 1M

Category I For galleries with operating budgets of less than 500 K

International Exhibitions

This category is reserved for international exhibitions that are funded by multiple major funding bodies and/or sponsors, which may or may not include museums. The International category includes two sections:

International II : Multiple funders. This category includes major international exhibitions, such as international biennials and surveys, or other exhibitions where the artist is selected to represent Canada and which are funded by several funding bodies and/or sponsors.

International I : Embassies, etc. This category includes exhibitions held in cultural centres, embassies or other locations under the auspices of a federal agency.

Recognizing the scope of an exhibition

The basis of the exhibition royalties schedule is the solo exhibition. Many types of exhibitions vary from this norm. Retrospectives, group shows, small projects, or installations, for example, have different parameters and costs. A percentage calculation has been adopted for these different types of exhibitions.

-A solo exhibition, for the purposes of the royalty schedule, is defined as an exhibition that features a body of work by a single artist that spans less than 10 years of his or her production.

-For retrospectives, or solo exhibitions that feature more than 10 years of an artist’s production, the rate is the listed solo rate plus 15%.

-For projects, small exhibitions, or installations - exhibitions with a very narrow focus on a small body of work and occupying one room or a single space - the rate is the listed solo rate minus 15% for all categories.

-The single works category applies to specific cases of exhibition of single works, such as very small sites associated with artist-run galleries or the like, i.e.: windows or foyers. It also serves as a benchmark for calculating permanent collection exhibition royalties, and performance presentations. The rate for such exhibitions is 20% of the appropriate solo rate.

-For group exhibitions, the total rate for an exhibition including 2-5 artists must not be less than the solo exhibition rate. To determine the amount each artist is to receive the solo exhibition rate is divided by the number of artists. For group exhibitions with 6 to 10 artists the royalty is 19% of the solo rate for each artist. For group exhibitions with 11 or more artists, the royalty for each artist is 17% of the solo rate.

-For touring exhibitions, the originating gallery and each venue pay 100% of the appropriate exhibition rate, determined by the Exhibiting Institution Category of each gallery and the scope of the particular exhibition (solo, retrospective, group, etc.). The artist is thus paid each time the exhibition is shown.

Duration

As for the duration of exhibitions, all exhibition rates generally apply to exhibitions of up to three months duration. For longer exhibitions, the royalties are pro-rated on a monthly basis – the royalty for each month an exhibition is extended is therefore 1/3 of the rate determined for the three-month period.

• A.1.2 • Touring Exhibitions

For touring exhibitions, the originating gallery and each venue pay 100% of the appropriate exhibition rate, determinedly the Exhibiting Institution Category of each gallery and the scope of the particular exhibition (solo, retrospective, group, etc.). The artist is thus paid each time the exhibition is shown.

• A.1.3 • Group Exhibitions

For group exhibitions, the total rate for an exhibition including 2-5 artists must not be less than the solo exhibition rate. The solo exhibition rate is divided by the number of artists in order to determine the amount each artist is to receive. For group exhibitions with 6 to 10 artists, the royalty is 19% of solo rate for each artist. For group exhibitions with 11 or more artists, the royalty for each artist is 17% of the solo rate.

A.1.4 • Permanent Collection Exhibitions

Permanent Collection Exhibition Royalties are calculated using the Single Work rate as a base for works under $10,000 in value. For works above $10,000 in value, the royalty is calculated as a percentage of the purchase price.

Rates apply to both purchased and donated works created after June 7, 1988. Royalties are one-time for a ten-year license.

Royalties are for exhibition at the owner’s premises only. Temporary exhibition royalties apply to any touring exhibition or loan for exhibition.

Where a large number of works are purchased at one time from the same artist, a percentage reduction of the total royalties may be considered.

Where a portfolio or series of prints is purchased, one print can be licensed provided that only one print is exhibited at any one time at the owner’s location. When more than one is exhibited, Temporary Exhibition Royalties at the appropriate rate applies to each extra print exhibited.

If it is decided that a Permanent Collection License is not desirable, temporary exhibition royalties apply to any exhibition of the work on the owner’s premises.

• A.1.5 • Performance Presentation Royalties

Exhibition For major stand-alone solo performances and / or the inclusion of performance artworks in group exhibitions, select "Single work" in Solo Exhibition or group Exhibition.

For festivals and events that are not part of an exhibition, you can select one of the following possibility:

Single Performance within an ongoing showcase or event. It is possible to include Additional performances of the same work at the same venue or project.

Single Performance (Single Event): Performance works in a setting of multiple performances in a single evening, with single ticket prices. The fee is equivalent to 50% of the Single Work Rate appropriate to the organizing institution.

Fees do not include general equipment (i.e. lights, projectors, video, audio) that should be provided by the gallery / host. Special equipment integral to the work is the responsibility of the artist.

Fees do not include artists’ travel costs, accommodation, or per diems. Production costs should remain negotiable.

Please note: The fees for touring exhibitions are calculated according to the characteristics of each venue on the tour. Users of the calculator should do a separate calculation for each stop.

For Creation of a work in public exhibition fees would apply, depending where the work is viewed, whether the regular fees or the Exhibitions in other public spaces category.

• A.1.5.1 •Performance Presentation Royalties:

Exhibiting Institution Categories

Exhibiting Institution Operating Budget

Single performance (Festival):1st Performance (single work rate)

Single performance (Festival): Each Additional Performance (30% of single work rate)

• A.1.6 • Exhibitions in Other Public Places

Rates are applicable only to exhibition in a location (i.e. public business or institution, hotel, restaurant, etc.) where the mandate or activity of the business or organization does not include the exhibition of visual artworks.

Related reproductions: see the relevant category of the reproduction royalty schedule.

Each exhibition may be up to three months in duration. For each additional month or portion thereof, add 10%. For exhibitions under 10 days in duration, royalties are 25% of those listed.

Per artist, per exhibition

Exhibition for 10 days or less

Solo

470

120

2 artists

235

54

3 artists

155

41

4 artists or more

149

38

• A.1.7 • Exhibition of a Reproduction

Use this category when a reproduction of an original work, and not the original work, is exhibited.

Per work

Temporary exhibition, up to three months

177

Permanent exhibition, up to five years

333

• A.1.8 • Creation of a Work in Public

When a work is created in public, the organizer of the event must include in the amount of compensation to the artist:

Relevant exhibition royalties.

An appropriate professional royalty that considers time and other requirements such as materials or travel. See Other Professional Royalties, Section 4.

• A.1.9 • Film and Video Festivals

Film festivals should develop policies related to payment of copyright royalties for public presentation. They should decide in the context of their activity to either pay exhibition royalty (either solo or group, as applicable), or the rates recommended in Section 2 - A.2.2.2 Projection of Video, Film or Electronic Art. The exhibition royalty option allows the payment of the same rate to all participants, while the tariffs in Section 2 are calculated according to the number of performances and the duration of the work.