– Prepare coupon booklets for each existing resident, which will be mailed prior to the beginning of the fiscal year. Additionally, coupon books for the remainder of the first calendar year of residency shall be supplied to all new residents upon their purchase of the home or another choice are the monthly income statement

a. – Receive and process all unit owner assessment payments.
c. -Prepare deposit and set down in appropriate association bank accounts within three (3) business days.
d. – We make daily up date register deposit, if the Board of Directors prefer the option directly payment deposit with the bank (log box)
e. – Provide daily customer service
f. – To charge late fees to the owners with pending balance

a. – Establish with the Board of Directors a system when the Manager should take related to delinquency accounts. These would include, but not necessarily be limited to, the number of days delinquent resulting in: late penalty and first warning letter being levied; second warning letter (if any); and notice of intent to lien. (Delinquency letters and follow up procedures)

b. – Prepare account information to assist the Association’s attorney in any litigation. Manager court appearances with the attorney may be an additional charge dependent upon Management Staff Time Allocations.

c- Issue Association copies both monthly and upon request of an aged delinquency report in a format.

b. – Receive and verify all invoices, issue all payment checks and provide a detailed disbursement record

c. – Prepare checks for Board’s signature for payment of Association expenses within the Association’s cash-flow limitations. Manager will not use its own funds to assist the Association’s cash-flow situation nor will Manager be responsible for the consequences of insufficient Association funds.

a – Cooperate with the Association’s independent Certified Public Accountant in the annual, quarterly, or semi-annual audit, review, or compilation by making all the records, books, and files available for inspection and review.

b– Prepare and assist with all reports or documents to the independent tax accountant and file the annual Federal and State income tax returns at a fee to be agreed by the Board of Directors.

a. – Provide support to the Association in its responsibility for investment of funds. This support may take the form of limited investigation of rates or assistance in completing necessary forms required by the banking institutions and investment firms.

The manager will supervise all personnel necessary to properly operate and maintain the community consistent with the approved budget, and will review the performance of service contractors, to provide greater efficiency and lower maintenance cost.