Roll Call taken and the following Village Authorities announced present at the beginning of the May 13, 2010 monthly meeting. President Dale Murbarger, Trustee Gina Rinehart, Trustee Jean Ann Poehler, Trustee Gene Leonard, Trustee Nancy Byers, Trustee Troy Fender and Trustee Danny Miller.

The first motion of the evening was to approve this evenings’ agenda, with the addition of lawsuit under Executive Session. Motion made by Trustee Byers and seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve April’s 2010 Regular, Special and Strategic Planning Minutes made by Trustee Miller, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Abstain – Trustee Rinehart

Sheriff Jim Sulsberger gave the monthly police report, with 124 total complaints, two citations and $101.76 in fines. Sheriff Sulsberger then asked the Board if they had received a copy of Clay County’s proposed Animal Control Ordinance. They had not. Beth Fancher of the Clay County Republican had a copy with her. Treasurer Bailey made copies and distributed to all Trustees.

Damon Simmons of DBS Disposal Service presented a proposal for collection of garbage for the Village. Mr. Simmons stated that this is not something he wants to do, but is something that he has to do because there has not been a rate increase since 2005. The proposal calls for a three-year contract with customers to pay $7.80 per month (Village cost at $7.60 per month) the first two years, then increasing to $8.05 per month (Village cost at $7.85 per month) for the third year. Motion to approve Attorney Bright to prepare an Ordinance to authorize the contract with DBS Disposal made by Trustee Rinehart, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion to approve a donation to the Clay County Cancer Support Group for $50.00 made by Trustee Rinehart, seconded by Trustee Poehler.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Poehler and seconded by Trustee Byers to donate $50.00 to BG Distributors for their silent auction with proceeds going to the Make-A-Wish Foundation.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion then made by Trustee Miller to enter into an Engineering Agreement with Charleston Engineering for the Waterline Replacement Project, seconded by Trustee Leonard.

Roll Call

5 Ayes – 0 Nays – Motion Carried

1 Abstain – Trustee Byers

Motion to forego the demolition of the old water tower until a later date, but to go ahead with the bypass and programming made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Village Engineer Mike Bridges then gave an update concerning the South Square Sidewalk Replacement Project along with an engineer’s estimate totaling $80,900. He stated that he spoke with Greg Bible of Louisville Laundry and he wishes to proceed with the sidewalk, but not the driveway at the present time. Motion made by Trustee Fender to proceed with the bidding process, seconded by Trustee Miller.

Trustee Fender stated that he has been informed that the Louisville Park is in need of more lighting. He will check into this report his findings at the June meeting. Trustee Fender also mentioned the sidewalk located in front of Louisville Auto Parts along Route 45. He said that the sidewalk retains water. Superintendent Harper informed everyone that this has been a previous issue and it is out of the City’s hands because it is a state owned sidewalk.

Superintendent Harper reported that CIPS told him that it would cost approximately $3,000 to install a new pole at Third and Maxwell Street. However, it would only cost approximately $8 to $12 per month if they placed an additional light on the existing pole. President Murbarger directed Superintendent Harper to proceed with the additional lighting at a cost of $8 to $12 per month if no objections from any of the Trustees.

President Murbarger then touched base on many different issues with the first one being trees that need trimmed within the Village. Superintendent Harper will perform a tree survey and report at the June meeting. President Murbarger then stated that the Village would work on getting an estimate for the brickwork on the square for review at the June meeting as well. There was also mention of the Village creating a website. Clerk Daws will set up a date and time where she can go to the City of Flora to see how the process is done. President Murbarger told the Trustees to plan to be at the June meeting a little early to have their photographs taken for the website. Clerk Daws has also completed the implementation of the ACH bill pay and is now available to the Village’s customers. Trustee Fender is to look at the fence located by the water tower and report his findings at the June meeting. Treasurer Bailey will have all information ready on the City entrance signs for review at the June meeting as well.

Attorney Bright presented an Ordinance for a two-year lease agreement with Jennifer Billingsley, owner of B-Fit, in the old NAPA Building to the Board. Mrs. Billingsley is to pay $500.00 per month with the first right of refusal for purchase of the building. Motion to approve the Ordinance made by Trustee Byers and seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Attorney Bright then began discussion of the use of non-highway vehicles within the Village along with proposed language for a threatening dog ordinance as well. No action taken on either issue at this time. There will be further discussion of these two topics during the June meeting.

President Murbarger then wanted to update the Board concerning the Cruse Family situation. Attorney Bright is preparing a letter to send to them that will allow them two weeks to complete what has been asked of them. If not completed, there will be a citation issued. Clerk Daws will take the letter to the Sheriff’s Department for them to deliver the letter.

Michael Polcyn, Jr. sent a letter to the Board requesting to place a sign on the East corner by the Community Center for advertisement of his bait shop that he just opened. It is against Village code to allow him to place the sign where he has requested.

Motion to approve the monthly bills, with the exception of an invoice from Wausau Tile due to a return that will be made to them, made by Trustee Fender, seconded by Trustee Miller.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Treasurer Bailey asked who was going to power wash the stain at the Community Courtyard and it was decided that President Murbarger and Trustee Miller would take care of this. Treasurer Bailey will also call Rita and Nita Noblet to ask if they are going to mulch at the Community Courtyard and report at the June meeting.

Trustee Byers stated there are four or five flowerpots around the square that remain empty and need planted. Treasurer Bailey will take care of this as soon as possible.

Superintendent Harper asked the Trustee’s to be thinking about what needs oiled and chipped on the East side of town for report at the June meeting.

Motion to go into Executive Session for purposes of reviewing last months’ Executive Session Minutes, Sale or Lease of Property and Lawsuit made at 9:05 p.m. by Trustee Byers, seconded by Trustee Fender.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Miller, seconded by Trustee Fender, at 9:39 p.m. to go back into Open Session.

Roll Call

6 Ayes – 0 Nays – Motion Carried

Motion made by Trustee Fender to approve May 2010 Executive Session Minutes, seconded by Trustee Byers.

Roll Call

6 Ayes – 0 Nays – Motion Carried

At 9:40 p.m., a Motion to adjourn made by Trustee Fender, seconded by Trustee Leonard.