About printed documents

Online
output and printed documents share source files. Similarly, you
can generate PDF files and print documents from the same source
files.

Organize and customize content

Design
a printed document based on only part of the project or the entire project.
Determine where topics go in the document by arranging the pages
and books during generation. Base printed document structure on
the project TOC or select topics from custom folders in the Project
Manager.

Map project styles to Word

Control how
styles are used in printed documents with style mapping. Copy project
styles directly to a Word document. Any applied project style retains
the style in Word. You can alternatively skip style mapping and
use topic styles.

Types of Word documents to create

Individual documents

Separate Word files for the title page, table of contents, glossary,
and index. A separate document is also created for each root-level
book (chapter) and page in the printed table of contents.

Master document

An optional document that links to the individual documents.
Familiarity with master documents in Word is recommended. Do not edit
this file; it contains only field codes referencing the documents.
Do not use a master document for large manuals.

Single document

One Word file containing the title page, TOC, chapters, glossary,
and index.

Printed document structure

Books and pages at the root level of the printed document
begin a new chapter.

Subbooks and pages that are not at the root level of the
printed document continue uninterrupted.

For books that link to pages, the link destination is placed
directly after the book in the printed document.

Pages that link to a destination other than a topic are not
available to use in the printed document.

Organize sections of the printed documentation output in
the Section Layout dialog box.

Topics and topic content that are excluded
with conditional build tags and expressions are removed.

Drop-down hotspots and expanding hotspots

If specified, expanding text and drop-down
text appears inline. Map a style to hotspots so that they look different
from the other text.

Expanding glossary hotspots

Selecting expanding text and drop-down text
in the printed output converts and displays inline. Map a style
to hotspots so that they look different from the other text.

Font sets

Word uses the first font. If the first font
does not exist, Word creates a default font.

Forms

Converted to HTML in Word. Third-party forms
are removed from documents.

Images

Specify whether you want to place or embed
images. Placed images are included in an images folder in the output
folder. Embed images if you want to place them within the document.
Images can be included in headings, and then they also appear in
the printed TOC.

Marquees

Converted as text in Word.

Positioned text boxes

Converted and placed at the end of the document
or the bottom of the page.

Shading

Fills but not patterns are converted.

Text boxes

Converted and resized to fit text only.

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