We have a G suite account where all users add to and edit one calendar. When we got a new employee, as a Super Admin, I was unable to add them to the calendar nor edit the permissions.

I went on a hunt to figure out who it belonged to as I seemingly didn't have access to it, telling me that it may be outside of our domain. Miraculously, after reactivating and logging into an old suspended account from a previous employee, I found it under "My Calendars". When I tried to go edit the permissions, I ran into the same problem, the options had no dropdown/were greyed out and they only allowed people to view events.

So I exported the calendars and transferred ownership of the calendars to my admin account, but when I logged in, the transferred calendars displayed nothing. Luckily the export worked and I was able to bring in the calendar to a newly created calendar on the Admin account, but then that only allowed me to set it to view only again for the organization, everything else was greyed out!

I was able to add each individual account with the permission to edit, so in the end it worked out, but my question is why was I not able to edit permissions as a super admin or when it was listed under my calendar in the owners account, and why did nothing transfer over?

1 Answer
1

I had a similar problem before. I just did some more test, and here is my conclusion:

"Make changes to events" is not available for "Make available for organization" (the last two options are grayed out for me also).

You have to explicitly invite users...

Or you can create a user group, add members to that user group, and then invite the user group. For example, we have a "all@company.com" user group which includes everyone. User group is also handy for sending mail to people in a group or for sharing documents with a group.

However, if a user group includes external users, they aren't granted access to the calendar. You have to add external users individually.

This worked, thanks! I found that changing the external settings in the google admin seems to work as well? Seems odd that that would affect people who are within the domain.
– Salohcin894Jul 26 '18 at 18:35