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What I've always done is just verbally quit to my direct boss(es). Then if they want a resignation letter, you can ask them what they want on it. I've never actually written a resignation letter before, though.

What I've always done is just verbally quit to my direct boss(es). Then if they want a resignation letter, you can ask them what they want on it. I've never actually written a resignation letter before, though.

Interesting - ours requires a letter. So at some point, I'll be writing it...

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04 Mar 2009, 15:57

Isa, it really depends on the company. In the US, you could start with talking to your direct managers and She/He will tell you what is expected. At my firm, I would ask people for a 2 lines email to HR with me cc-ed. Very simple. If you are in Europe, it is usually more formal and would require a proper letter.

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04 Mar 2009, 17:43

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I would keep it very factual and objective, and maybe only 1-2 sentences. Include your intended final date of work and that's it.

A lawyer friend of mine told me never to include anything positive about your experience at the job (e.g. 'it's been a pleasure working here' or 'I've learned a lot from this experience'). If you ever need to bring the company to court for any reason, this can be used against you.

In my last job, I wrote a one-sentence letter. I scheduled a meeting with my boss and handed it to him. Then, I gave him a verbal explanation of why I was leaving and the things I appreciated most about my experience there. Use your exit interview to express anything they need to improve, but make sure never to burn bridges. In fact, maybe don't say anything negative at the exit interview. There's no benefit to you in doing so.

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04 Mar 2009, 17:54

BigBad wrote:

A lawyer friend of mine told me never to include anything positive about your experience at the job (e.g. 'it's been a pleasure working here' or 'I've learned a lot from this experience'). If you ever need to bring the company to court for any reason, this can be used against you.

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04 Mar 2009, 19:03

Thanks for your feedback!

At my company the process is:- meeting with manager where you express intent to resign and reasons why- email stating intent delivered to HR/manager/senior manager by EOD of the same day as the meeting- 4 weeks later (yes we require 4 weeks notice), on the last day at work: exit interviews w/ HR and senior management

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04 Mar 2009, 19:07

Good luck with it !

Ive only had to do a formal letter once before, at my old job. I did what you did; Googled for some samples, chose one and ran with it. I kept it very brief, and didnt include any details of why I was leaving, or where I was going. I did disclose those items verbally during an informal exit interview.

Once I had crafted my letter, I booked a meeting with my manager and presented it with her when we met. Nothing more formal than that; she took care of all the HR stuff, and I made sure to tie up my loose ends with HR for benefits, etc.

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04 Mar 2009, 19:50

My resignation letter will consist of three words.

PEACE OUT, &*!$@ES!!!!

... more or less. Actually, standard practice for us is letting your supervisor know (at least two weeks beforehand, preferably a little more) and then, depending on how well-liked you are, either sending a friendly email to the office saying goodbye or... not. We're much less formal than a law or bank office, of course, but just use your common sense. And don't burn any bridges (unless it's totally worth it).

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05 Mar 2009, 07:36

Isa - the process at my firm is pretty similar except we only require 2 weeks formal notice. Usually people will have discussions with their managers/partners earlier than that, then formally give a formal letter 2 weeks before they intend to leave.

My boss already knows why I chose to go to bschool, and that I'll be leaving 'around the end of June', so once we find a replacement for my role and agree on an actual last day I was planning to just give him a 1-2 sentence letter that basically says I'm resigning effective June/July XX, 2009 in order to enroll in bschool.
_________________

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06 Mar 2009, 08:13

BigBad wrote:

I would keep it very factual and objective, and maybe only 1-2 sentences. Include your intended final date of work and that's it.

A lawyer friend of mine told me never to include anything positive about your experience at the job (e.g. 'it's been a pleasure working here' or 'I've learned a lot from this experience'). If you ever need to bring the company to court for any reason, this can be used against you.

Notes taken. I think BigBad gave a good advice here. You can thank/appreciate them verbally, just don't put them in the paper. Schedule a meeting with you boss and talk to him about your plan, and bring up the letter merely as a formality.

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07 Mar 2009, 17:54

You guys might want to check and see if your company has something called "academic leave".

A friend who is heading to medical school informed me that our company offers academic leave for periods up to one year (can be extended on a case by case basis) The leave includes 6 months of continuing benefits, including health insurance, at employee rates. Plus, if you come back, you retain your years of service.

I highly doubt that I'll be returning to my current employer, but the health insurance should save me close to $1000.

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10 Mar 2009, 21:53

Wow what industry do you work at it seems way to formal. Very process oriented company

isa wrote:

Thanks for your feedback!

At my company the process is:- meeting with manager where you express intent to resign and reasons why- email stating intent delivered to HR/manager/senior manager by EOD of the same day as the meeting- 4 weeks later (yes we require 4 weeks notice), on the last day at work: exit interviews w/ HR and senior management