Check if items can be included in a printed course pack as allowed by the on-line vendor licence

UWC Library then sends the list back to CHEC PLO

PROPOSED PROCESS

Academic / Administrator completes application

Application goes to UWC Library

UWC Library checks the following:

Items are available online and if links can be provided

Check if items can be included in a printed course pack as allowed by the on-line vendor licence

Budget confirmation

UWC Library or librarians engages the academic department/ lecturer

UWC Library sends the request for clearance to CHEC PLO

EDUCATION/ ISSUES TO KEEP IN MIND

RETROSPECTIVE PERMISSIONS: Academics request permission to clear after course packs have been compiled or material used. The latter is a challenge that restricts UWC to save on costs

In the digital environment contract law (licence agreements between UWC and on-line vendors) determine the allowed use for digital content and not copyright law

FAIR DEALING: Section 12 of the Copyright Act 1978 It is a concept which does not apply to multiple copying but only single copies for: Research or private study; personal or private use; criticism or review; judicial proceedings; quotation etc.

MULTIPLE COPIES FOR CLASSROOM USE: Section 13 of the Copyright Act This contains limited exceptions for educational purposes where a teacher or lecturer may give each student a limited number of single hand-outs in a classroom, from 9 different sources, per term, per course provided it is not part of a reader/collection. Various Regulations are involved in interpreting this: Regulation 1, 2 ('Cumulative Effect'), 7, 8 and 9. These were developed at the time with photocopying in mind and distribution in the so-called classroom was the method of dissemination. Also it is very limited since it only covers the reproduction of short poems, articles, stories or essays. (Reg 1(iii)).

AMERICAN SOCIOLOGICAL ASSOCIATION (ASA) Permission Guidelines ASA handles the majority of requests for reuse of its materials in house. Please use the guidelines below in making your request.

Teaching and research purposes. The ASA allows reproduction of its material for teaching and research purposes without permission and without fee. This policy allows instructors and educational institutions to photocopy isolated articles for non-profit classroom or library reserve. Although ASA holds the copyright to all material published in its journals, this policy allows uses such as:

Reproduction for classroom use Short-run research reports distributed without fee or at cost Use in unpublished dissertations (if the dissertation is published at a later date, permission will be required from ASA at that time) Electronic requests in this category must abide by the following conditions: online use is limited to a secure or password protected server for a maximum of one year; digital rights management (DRM) should be utilized to prevent unauthorized reproduction.

Permission from ASA is not required if the copyright has expired. Material published prior to 1964 is now in the public domain and may be used without permission. Material published on or after January 1, 1964, has a copyright term of 75 years, during which time the ASA must be contacted for permission to reprint. Organizations compiling coursepacks which will be reproduced and distributed on behalf of instructors or academic institutions should send their request to This email address is being protected from spambots. You need JavaScript enabled to view it.. The fee for for use in a coursepack is $3.00 per article per coursepack produced.

Short passages of 200 words or less are considered fair use and do not require permission.

Repositories and manuscript posting online. At its August 2011 meeting, the Committee on Publications reviewed and approved a proposal from the Joint Subcommittee on Electronic Publishing to update ASA's rules on manuscript eligibility regarding online posting of manuscripts before, during, and after publication. This policy applies to the manuscript submitted for publication, not to the final copyedited published article, which may be published online only by ASA or its publisher. More Information.

An author of ASA copyrighted material may use her/his own material without permission in any volume of which s/he is sole author or editor.

Online use is limited to a secure or password protected server for a maximum of one year; digital rights management (DRM) should be utilized to prevent unauthorized reproduction. Posting for longer than one year requires an additional request and payment of an additional fee.

City & Commuity. To request permission to use material from City & Community, contact: This email address is being protected from spambots. You need JavaScript enabled to view it..

Contexts. To request permission to use material from Contexts, contact This email address is being protected from spambots. You need JavaScript enabled to view it..

Volumes in the Rose Series in Sociology are subject to special terms and conditions that may differ from than those listed above and may be requested through the Copyright Clearance Center.

Other requests for copyright permission should be directed to the ASA Executive Office. Requestors may use the online form for their convenience or send an email with their request to This email address is being protected from spambots. You need JavaScript enabled to view it.. The form includes complete procedures required to secure permission from ASA. Please allow 7-14 business days for your request to be processed.