Membership
of the Club shall be open to all, on such terms and subject to such rules and
regulations as are made from time to time by the Committee.

5.MANAGEMENT BY A COMMITTEE

The
Club shall be managed by a Committee consisting of five elected Office Bearers
and up to two co-opted members. The Office
Bearers shall consist of:

·Chair

·Vice
chair/Welfare Officer

·Secretary

·Treasurer

·Jogleader
co-ordinator

The
Committee may at any time co-opt up to 2 members of the Club to serve upon it
until the following Annual General Meeting (“AGM”).

The
Committee shall ensure that the Club has appropriate insurance cover at all
times.

The
Committee shall ensure that the Club’s assets are greater than its liabilities
at all times.

.

The
Committee shall make such rules and regulations as they consider appropriate
for the proper running of the Club regarding:

·becoming a
member;

·membership fees;

·ceasing to be a
member;

·conduct of
members;

·safety and
welfare of members; and,

·Any other matter
relating to the Club or its members.

Any
such rules and regulations made by the Committee shall be subject to amendment
or alteration by way of resolution passed in general meeting by a majority of
those members present.

6.ELECTION OF OFFICE BEARERS

Office
Bearers shall initially be elected by those persons attending the Club’s
inaugural meeting. Thereafter Office Bearers
shall retire by rotation on a two year cycle at the Club’s AGM and elections
shall be held to fill any vacancy. Any
member of the Club may stand for election.
Any person retiring by rotation shall be eligible for re-election should
they wish to stand.

7.PROCEEDINGS OF THE COMMITTEE

The
Committee shall meet at least twice every year in order to take such decisions
as are necessary for the proper management of the Club and to make such rules
and regulations as they consider appropriate.

Committee
meetings shall be called by the Chair, giving at least 14 days notice to all other
Committee members.

Decisions,
rules and regulations shall only be valid if taken or made at Committee meeting
attended by at least three of the five Office Bearers and agreed to by a
majority of those attending.

A
written record of the proceedings of the Committee, including in particular any
decisions, rules and regulations taken or made, shall be made by the Secretary,
approved by two other Office Bearers and communicated to members within 28 days
of each Committee meeting.

8.FINANCE

The
financial year of the Club shall end on 31 March each year.

The
Treasurer shall draw up accounts consisting of an income and expenditure
account and a statement of balances as at each financial year end.

The
Committee shall procure that the accounts are examined by an independent person
who shall report to the members as to whether, in the independent examiners
opinion, the accounts properly reflect the financial transactions of the Club
and the state of the Club’s affairs at the financial year end.

9.GENERAL MEETINGS

An
AGM of the Club shall be held each year at a date, time and place decided by
the Committee. At least 21 days notice
of an AGM shall be given to members by the Secretary.

At
each AGM:

·the Office Bearers
shall report to the members the activities of the Club and the Committee;

·the Treasurer shall
present to the members the accounts for the period to 31 March and the
independent examiners report on those accounts; and

·Elections shall
be held to fill any Office Bearer vacancy arising from retirement by rotation
or resignation from Office.

The
Committee may call an Extraordinary General Meeting (“EGM”) of the Club at any
time they consider appropriate, provided at least 21 days notice is given to members
regarding:

·the date, time and
place of the meeting;

·the nature of
the business to be conducted; and,

·Any resolutions
to be proposed.

Members
may require an EGM of the Club to be called by lodging with the Secretary a
notice signed by 15 or more members requiring an EGM to be held and stating:

·the nature of
the business to be conducted; and,

·Any resolutions
to be proposed.

Within
14 days of receipt of such notice the Secretary shall call an EGM, giving 21
days notice to members regarding:

·the date, time
and place of the meeting;

·the nature of
the business to be conducted; and,

·Any resolutions
to be proposed.

A
written record of the proceedings at each AGM and EGM, shall be made by the
Secretary, approved by two other Office Bearers and communicated to members
within 28 days of each meeting.

10.DISSOLUTION

In
the event of dissolution of the Club, any assets that remain will become the
property of jogscotland, Scottish Athletics, Caledonia House, Redheughs
Rigg, South Gyle, EH12 9DQ

11.AMENDMENTS TO THE CONSTITUTION

This
constitution shall only be changed by a resolution of the members agreed to at
an EGM by a majority of those members in attendance.

DECLARATION

This
constitution was adopted by those persons attending the inaugural meeting of
the Club held at The Pavilion, Muir of Ord on 19/03/2012.