DOWNLOADS

Normally cheque book stubs are handed in to us with bank statements. This may be inconvenient if the last cheque book is still in use, so we provide a worksheet which enables you to record the information on the cheque book stubs and hand that in instead. You may download our worksheet as aPDF filewhich you just print off and fill in by hand, or you may download it as aspreadsheet which you fill in using Excel before e-mailing back to us. This Excel 2007 spreadsheet can of course be printed off and filled in by hand as well, and it has been set up to print correctly. Please note that this worksheet is provided for the use of our clients only.You may download a free PDF file containing one quarter’s worth of pages of our bookkeeping system by clicking on this box:

This file contains 15 cash pages and 15 bank pages and is 7 Mb long. If you print it off using double-sided printing, then we suggest that you use a thicker grade of paper (> 90 gsm) and flip on the long edge. You can of course print it on single-sided paper. Please note that this book is in colour and your printer will need to be adequate to the task of printing it. We also have a black and white version which may be easier on printer ink.

There is also an additional bank page to record unpresented cheques (cheques written right at the end of the period and not yet cashed) and any outstanding lodgements (amounts paid in at the end of the period and not yet appearing on the bank statement).

If you would like to be able to add extra pages, then pleasecontact usfor a discussion of what you would like.

You may also download a small five page sample of our spreadsheet-based bookkeeping system which will give you an idea of what it is like. Please click on this box to download it:

This 148 Kb spreadsheet is compatible with Excel 2007, 2010 and 2013. We recommend that you run it with macros enabled for more functionality, but you are welcome to try it with macros disabled. You may amend or delete existing transactions, or add new transactions. On a spare bank page, try entering a bank statement by the row, and then the same statement by the column to see how fast it is. We use this spreadsheet ourselves, so speed is important to us, and we have designed it to be quick by either method.

Instructions for our bookkeeping system can be accessed byclicking here.Actually the system is simple enough that you hardly need to read the instructions, but they are there to look at if required. There are instructions for the paper and spreadsheet systems, some suggestions on using both systems in tandem, and a note on what we do.

These downloads are available for the purpose of enabling you to assess our bookkeeping system only, and for no other purpose, unless you become a client of David Porthouse & Co Ltd. Note that it is assumed that the Cash Accounting Scheme for Value Added Tax is being adopted in the event that you are VAT registered. You cannot adopt cash accounting if your turnover is too large or you have been subject to a direction by a VAT officer, which you should discuss with your accountant.