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DEPARTMENT OF STATE LANDS,
SOUTH SLOUGH NATIONAL ESTUARINE RESEARCH RESERVE

DIVISION 15

FEES RULES

142-015-0000

Purpose

OAR 142-015-0000 to 142-015-0050 identify the facilities, equipment and educational and technical services provided by theSouth Slough National Estuarine Research Reserve for which fees are required, and establish the process that will be used to establish and revise those fees.

(1) Subject to approval by the South Slough National Estuarine Research Reserve Management Commission, the Reserve manager shall adopt (and each even-numbered year, revise) a fee schedule for public use of the Reserve facilities, equipment and educational and technical services described in OAR 142-015-0000. The fees must promote the financial self-sufficiency of the Reserve and be based on the following criteria:

(2) A person using any of the listed facilities, equipment or educational or technical services of the Reserve must pay rates established in OAR 142-015-0000 to 142-015-0050 unless otherwise waived or reduced according to these rules.

(b) The Reserve must receive payment within five calendar days after the date the person makes a reservation. If payment is not received within this time, the Reserve will cancel the reservation. Upon cancellation, the Reserve will refund all but a $6 transaction fee.

(c) If a check is returned to the Reserve for any reason and payment is not resolved, the Reserve will cancel the reservation. Upon cancellation, the Reserve will bill the person for a $6 transaction fee.

(d) Upon request, government agencies and non-profit entities may be invoiced for use of facilities, equipment or services. Reservations must be made at least 30 days prior to arrival. The Reserve will impose a $6 transaction fee for each reservation.

(e) Failure to pay any outstanding account balances disqualifies a person from making future reservations.

(5) The Manager or the Operations Manager may waive or reduce fees:

(a) Upon request from state, local, or federal agencies or federally recognized Indian tribes based in the State of Oregon;

(b) When a fee would total $.50 or less;

(c) When a person or group provides in-kind services or materials, as determined by the Manager or Operations Manager;

(d) For marketing or promotional activities, (including but not limited to special events and commercial filming) that promote the use of Reserve areas and Oregon tourism; or

(e) For traditional or cultural tribal activities in accordance with Commission policy.

(C) Interpretive Center Classroom - fees must recover costs of building operation plus generate a revenue stream toward creating a facilities maintenance fund, as well as pay for maintaining and replacing supplies and artifacts.

(D) Staff time to open, monitor, close and secure facilities - fees must recover salary cost for the building supervisor (including overtime were required).

(E) Event Set-Up, Clean Up - fees must recover salary cost for building supervisor and laborer (including any overtime).

(b) EDUCATIONAL AND TECHNICAL SERVICE FEES: The following fees apply to the use of Reserve educational or technical services, regardless of whether the Reserve initiated the activity. Fees shall include any administrative, facility or equipment costs:

(A) Use of Laboratory Equipment by non-Reserve investigators -- fees must recover costs of equipment operation, plus generate a revenue stream for funds needed to repair or replace aging equipment. The amount of the fee shall be the same as the value given to equipment when equipment is used as grant match.

(D) Large Format Poster Plotter -- fees must recover cost of supplies plus staff cost of any employee who prints student work on demand.

(E) Equipment Use at Event -- fees must recover costs of equipment operation plus generate a revenue stream for repair or replacement of aging equipment.

(F) Equipment Use Off-Site -- fees must recover costs of equipment operation plus generate a revenue stream for repair or replacement of aging equipment, creation of a risk fund, the cost of transport (if any) and staff time to provide basic instruction in use and check-out/in activities.

Fees established pursuant to OAR 142-015-000 to 142-015-0050 must recognize the following four tiers to reflect the diversity of the Reserve's client base:

(1) N Schedule Clients -- Public or private sector clients who have no connection to the Reserve and its mission.

(2) L Schedule Clients -- Public or private sector clients who have limited connection to the Reserve and its mission.

(3) D Schedule Clients -- Public or private sector clients who have a direct connection to the Reserve and its mission.

(4) E Schedule Clients -- Exempt; fees can be waived at the discretion of SSNERR management for specific category of use or for certain public or private sector entities otherwise authorized by the SSNERR Manager, including but not limited to a cooperating association that has entered into an agreement with the Reserve, such as the Friends of South Slough, or a charity, social service group or other organizations with memoranda of understanding or reciprocal use agreements, cultural share groups.

(a) Eligibility of "E" schedule clients will be established via a written application process.

(b) "E" schedule governs the use of interpretive center classroom and auditorium during regular business hours (requiring simple set-up, self clean up and self-administrative support).

(1) By January 1 of each even-numbered year, the Reserve Manager must prepare a report and recommendations on fees to be considered by the Commission at its first meeting of that year. The report shall include:

(a) A report of the revenues earned from fees during the biennium ending on June 30 of the preceding odd-numbered year;

(b) A recommendation of any changes to the fee schedule for the next biennium beginning on July 1 of the even-numbered year;

(c) A projection of the anticipated revenues over the next two-year period based on the recommended fee schedule;

(d) An evaluation of the impact of the fees on participation in Reserve events; and

(e) Costs of implementing the fee schedule.

(2) At the first regular Commission meeting of each even-numbered year, the Commission shall review the report and adopt a new fee schedule.

In the event the Reserve is requested to allow a usage or activity not anticipated at the time the Commission approves the schedule under OAR 142-015-0040, the Manager or the Operations Manager may establish a proposed fee and submit the fee to the Commission at its next regular meeting. The fee shall be based on the costs to the Reserve in sponsoring or carrying out the activity or usage and shall take into consideration the criteria set forth in OAR 142-015-0010(1). Upon approval by the Commission the fee shall be incorporated into the fee schedule.

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