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Learn how to use Creative Cloud to share assets with your classmates and send large files easily.

Store and share files seamlessly with your classmates

Gus and I take the same engineering course and we’re working together on a team project to create a flyer for our campus robotics club. I’m responsible for creating the logo in Adobe Illustrator while Gus is to add my logo to the flyer in Adobe InDesign, and send the final flyer to our professor.

I’ve already created the logo in Illustrator. Now I need to let Gus access it so that he can add it to the flyer. To do this, I don’t even need to leave Illustrator. I can store and share the logo with Gus via a Creative Cloud Library. First, I need to create a new Library. I click on the Libraries pull-down menu, and select “+ Create New Library…”. I name the Library “robotics club flyer” and click Create. Now that the new Library is created, I can add the logo to it. I choose the Selection Tool and select the entire logo by dragging a marquee around it. Then I drag the selection to the Library panel to add the asset. If I double click on the asset name, I can rename it “club logo”. I can also add a color asset just in case Gus wants to use it on his flyer I just select a colored object, then click “add fill color.” I can add any other club assets I want, now or in the future, and Gus will be able to use them, too.

I’m now ready to share the library with Gus. I click on the Options icon in the Libraries panel to open the pull-down menu, and then I choose Collaborate. This opens the Creative Cloud Assets page in my browser. As you can see, I’m already logged in with my Adobe ID. In the Invite Collaborators dialog box, I enter Gus’s email address and leave a message for him. Then I click Invite. It shows that Gus has been invited. Click the X to close the dialog box. Now the library assets are ready for Gus to use in the flyer, and easily accessible when we need to use them again in other projects.

While working in InDesign on the text and layout for the flyer, I get an email invitation from Creative Cloud. I know it’s from Erica about the logo, so I click Accept the invitation. Since I’m already logged in with my Adobe ID, I can simply click Accept in the Pending Invitations dialog box. The library will now be accessible in my applications.

Back in InDesign, here is the flyer document that I’m working on. I’ve completed the text and layout. All I need to do now is to add Erica’s assets. From the Libraries panel in InDesign, I select the “robotics club flyer” library, which now has an icon to indicate that it’s shared. I simply drag the “club logo” asset to my document and place it in the flyer. She also included a color asset in the library, so I can simply select an object and click the color thumbnail to apply it.

When I’m satisfied, I can save the flyer to Creative Cloud as a PDF. From File, I choose Export. In the Export dialog box, I select Adobe PDF (Print) from the Format pull-down menu. I then click Creative Cloud Files in my Favorites in the left. If I don’t see Creative Cloud Files, I can type it in the search field and select it from the search results. Then I click Save. Click Export to close the Export Adobe PDF dialog box and then click OK.

Now I’m ready to send the final flyer to our professor. I’ll use Creative Cloud to send the file so that I don’t need to worry about attaching large files to an email that might clog her inbox. Creative Cloud allows people to send large files via a link so that the recipients can download the files themselves. To do so, I go back to the Creative Cloud Assets web page. There I’m seeing the PDF file for my flyer in the Files folder under Recent. I click it and then click Share in the top right corner. Choose Send Link. In the Send Link dialog box, I click Create Public Link. I can now copy and paste this link anywhere, or email it directly to recipients. I enter our professor’s email address and click Send Link. Soon, she’ll receive an email linking her directly to our PDF, so she can print and distribute it across campus.