Requesting Public Records

What is a Public Record?

Is created, received or sent under the jurisdiction of a public office;

and Documents the organization, functions, policies, decision, procedures, operations or other activities of the office.

In order for an item to be a public record, it must be “kept” by the public office (CMSD). That does not mean that the item must be “required” to be maintained by the public office before it will be deemed a public record. Rather, the item must simply be the type of item typically and actually retained by the office in the ordinary course of its business in order to carry out its duties and functions. If not, then the item is not “kept” and the public office does not have an obligation to provide access to the item. It the item does not exist, the public office will not have the obligation to provide access to that item or create the item to respond to a request.

Graduation Rate- Reports related to high school graduation rates. Note: Graduation Rates on the Report Card are from the previous year so that a complete year's data can be used, including summer school data.

Miscellaneous- Reports that do not fit well into the other categories.

Participation Rate- Reports on student participation rates in the state proficiency tests.

Performance Index- The performance index is a weighted average of all tested grades and subjects, with more weight given to higher performance levels. Comparing the performance index scores over time shows trends in school and district achievement.