How many emails are sent every day? And other top email statistics your business needs to know

Now that social media and instant messaging platforms are an entrenched part of everyday life, it’s easy to think the world of digital communications belongs to Mark Zuckerberg and co. However, recent studies in both B2B and B2C markets have proven the incredible growth and value of emails and email marketing campaigns; highlighting the need for businesses to keep a close eye on these channel insights.

From “how many emails are sent every day?” to “what’s the best day to send an email?” we’ve collated the latest email reports and statistics to cover the key considerations that your company be should taking note. Plus we outline some handy ways that Templafy can help you use these trends to stand out in your industry.

Poor email signature management can really harm your brand. Download our free guide and learn how to take back control:

How many emails are sent every day?

Globally a staggering 269 billion emails are sent each day and there are currently just over 3.7 billion email users worldwide.

The findings revealed in Radicati Group’s February 2017 study, mark a continual growth in the number of emails sent per day; from 2015’s figure of 205 billion emails. For scale, if 205 billion emails is the daily mail count, this means almost 2.4 million emails are sent every second and a mind blowing 74 trillion emails per year.

With an annual growth rate of 4.4% forecast over the next four years, it’s estimated that by the end of 2021 over 316 billion emails will be sent each day and there will be 4.1 billion email users – that’s over half the entire world’s population.

How many emails does the average person receive per day?

Between 2014 and 2018 the average office worker received about 90 emails a day and sent around 40 business emails daily.

To take these numbers in context, if your company has 1000 employees the team will send out 40,000 business emails in just one day. Based on a calculation of 250 business days per year, that culminates in an astonishing 10,000,000 emails annually.

Today’s business culture truly is in emails, with 86% of professionals naming email as their preferred means of business communication and email ranked as the third most influential source of information for B2B audiences – topped only by colleague recommendations and industry-specific influencers.

What is the best day of the week send emails?

Not surprisingly, optimum email send out dates for B2B and B2C industries differ. Avoiding the working weekend, Tuesday is best day of the week to send a business email compared to Saturday for B2C email communications.

Days of the week aside, performance of B2B emails is considerably higher in terms of email open rates and CTRs, 47% higher than B2C email marketing campaigns. This is an incredibly powerful statistic when you recall how many emails are sent each day and take into consideration that 59% of B2B marketers say email marketing campaigns are their most effective channel for revenue generation.

How has millennial culture impacted email communications?

Appboy report that from 2015 to 2016 the use of emojis in emails increased by 775% and showed a steady 20% growth month on month throughout 2016. Visual trends in emails can also be seen with the percentage of emails containing GIFs increasing from 5.4% in 2015 to 10.3% in 2016.

Representative of the connected nature of today’s email consumers, some reports claim up to 54% of all emails are opened on a smartphone, with iPhones topping the device chart with a 33% share of this figure. When almost half the online population are reading emails online, the need for mobile responsive emails is now more of a necessity than ever.

Should you incorporate email marketing campaigns into your company email signature designs?

Have you incorporated email marketing campaigns into your company email signature designs? You know, the sign off at the end of each email sent throughout your organization. This is a prime piece of marketing real estate that often isn’t harnessed. With email signature marketing campaigns, every email sent by your staff is an opportunity to market.

The key to successful email signature campaigns is providing offers and promotions that are relevant and targeted. Tools like Templafy allow you to centrally manage email signature marketing campaigns and administrators can filter them by business unit, region or brand so that relevant campaigns are automatically applied to every company email. For example, a global organization can send out a commercial campaign from all U.S. employees’ emails about a “New product launch!” which has only been released in the U.S.

The proof is in the pudding. So, we put it to the test.

There are numbers to back up the power of relevant email marketing campaigns. This is where all the traffic managers out there should start getting excited! We tested the tool ourselves and this is what we found:

We found that on average, every other day, your company website will have a new visitor from your email campaign.

People will stay on the website longer and visit more pages than if they arrived via other forms of website traffic.

The “bounce rate”, or rate at which a website visitor looks at only one page and then leaves, is 47% lower when they have come to the website through an email campaign than when they come from any other means.

This means that on average, once someone has visited your website through an email campaign, they are more likely to visit multiple pages within your company website.

Visitors will also stay on each page around 300% longer than when they reach the website from another way.

How can Templafy help you capitalize on emerging email trends and statistics?

Returning to our initial question “how many emails are sent each day?” your company should be prepared for rather than daunted by the scale at which email communications is growing.

While our platform doesn’t have in-built VR selfie filters or cat GIF generators (those might be a bit inappropriate for those new business pitches anyways…) we do have a number of easy to implement, effective tools to make sure your business emails stand out when they arrive in increasingly busy inboxes (read more about Email Signature Marketing here).

Business Email Templates

Email templates are simple and highly effective applications that ensure once an email is opened the recipient is presented with a well-written, well-designed email that is personalized, visually appealing, mobile responsive and easy to navigate.

With Templafy, pre-populated HTML and plain text email templates are centrally updated via an admin dashboard and once assigned to employees, accessible directly within Outlook where they can make on-brand amends.

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As employees send out hundreds of emails in their working week, not only do business email templates save your team time, increase capacity for outbound emails and automated email blasts, but they guarantee communications with a consistent look, feel and messaging. This strengthens your brand identity and approach by ensuring consistency at all email touchpoints.

Email signature management

With the strength of your brand upheld by consistency of communications our team are big champions of creating and protecting strategic and creative email signatures.

This small email sign off often gets overlooked, added as an afterthought or left to employees to manage. However, as the numerical answer to the question “how many emails are sent each day?”, gets larger and larger every year, companies who do not engage in this business email asset inevitably miss out.

At the very least, a lack of email signature strategy fails to seize a huge opportunity to promote everything from brand identity to social channels, at worst a poor email signature design is a serious risk to a company’s entire brand integrity.

We investigate the dangers of poor email signature management in more depth in our blog post “Email signature management: why does it matter?” however the upshot is you should treat an email signature as you would your logo. Imagine giving all employees unregulated and unlimited access to tweak your logo whenever they please. It’s easy to see how rapidly your symbol of a once powerful brand identity would descend into complete branding chaos.

Again, managed centrally, Templafy’s Email Signature Manager keeps branding teams in control of email design. With every email sent or received, our software solution dynamically merges company information with the up-to-date personal data. It automatically attaches the right email signature created on behalf of the individual user with a look and feel that corresponds with your brand style guide.

On-brand email asset library

Everything from images to best practice fonts are stored here and integrated into Outlook. Not only does this save you from hunting down brand appropriate assets, it also ensures that there are no visual clashes or unwanted visual effects. All brand colors can be set and visual elements scaled to fit perfectly in mobile responsive templates.

These are only a few of Templafy’s capabilities for streamlining your business communications and helping build and secure your brand identity. Schedule a meeting with our email signature management specialist who can tell you more about our enterprise scale email signature solution.

Templafy brings custom company templates, brand assets and best practice content together directly inside any office application, streamlining how users create on-brand and compliant documents, presentations and emails. With Templafy, global businesses from all industries safeguard their brand integrity and increase productivity through a centrally governed, secure and easy to use platform.