In addition to the above mentioned departments headed by the Deputy Director Generals, ther are nine support rendering units that are directly accountable to the Director General. these are:

Legal Service Public Relations & Data Dissemination Service Women Affairs Department Plan and Program Department Human Resource Management Department Finance Department Audit and Inspection Department Technical and material Resource Administration Service The departments are further subdivided into three or four expert teams (see organizational chart of the agency).The agency also has 25 Statistical Branch Offices for the purpose of running the regular National Inegrated Survey program. Thes Branch Statistical Offices are responsible for coordinating the data collection activities in rural and urban sample sites (Enumeration Areas). Moreover, for the execution of the first ever National Agricultural Sample Census Enumeration, additional Branch Statistical Offices were established which raised the number to 47 at that time.

Multi-annual or annual work program

CSA has annual and a three-year work plan.

Main duties

The major mandates and responsibilities of the CSA, among others, are:

-Collect statistical data through censuses, sample surveys, administrative records and registrations as well as process, evaluate, analyze, publish and thereby disseminate the results and also serve as the country’s information center;

-Prepare short, medium or long-term national statistical program for the collection, processing, evaluation and analysis of data required for socio-economic development

-planning and upon approval execute the program and projects within the given budget;

-Undertake studies and researches with respect to statistical methods and encourage the utilization of the results;

-Provide appropriate capacity building basic short term training to personnel’s engaged in statistical activities, for Federal Ministries, Regional States, NGO’s and Private Sector;

-Issue directives and programs and see its implementation to improve the national statistical system and to avoid duplication of statistical activities;

-Lay down the system for the collection, compilation, classification and flow of statistical data. Determine the type and particulars of statistical data to be collected as well as the productivity, and monitor the execution of the same.

Legal basis

Legal basis

The law defines the duties and responsibilities of the CSA such as obligations to provide data, confidentiality of information, and statistical data user-producer coordination.

Other producers of official statistics

Other producers of official statistics

Line ministries, other government and non-government agencies, are the other producers of official statistics.

Statistical advisory bodies

Statistical advisory bodies

Statistical advisory body was not established because of lack of appropriate legislation. However, the new statistical act, which is in process of approval, allows the creation of statistics council and an advisory committee.

Data collection

Most recent population census

28 May 2007

Access to administrative data

CSA has access to the administrative data from line ministries as well as from other government and non-government agencies.

Importance:Whereas, the Authority has been collecting socio-economic data and there by processing, analyzing, preparing and publishing the reports, and have been allowing access to users, however, in order to enable the Authority to allow access to these data on the basis of the demand of the users and in a more comprehensive manner;

Whereas, the Authority has been and is allowing access to raw data free of charge to government agencies, researchers in higher educational institutions, and to donors who have supported the survey or the census operations financially and technically, however, it has been realized that there should be a procedure for accessing the raw data by all users through a legal basis;

Whereas, the demand for raw data has recently increased and to entertain this demand to be made by the researchers and other data users who request for the raw data or for additional cross classification of variables, it is also realized that there is a need for cost sharing approach;

Whereas, in order to entertain these users who request for raw data or detailed data that has not been published, there is a need for a clear procedure; and

Whereas, to make the necessary arrangements to access the survey or the census reports not only through publications (hard copy) but also through electronic media such as diskettes, CD-ROM, …etc.;

Now therefore, in accordance with article 303/1972 of the proclamation provided to define the powers and the duties of the Central Statistical Office, this procedure for accessing the raw data has been issued.

CHAPTER ONE: GENERAL

1. SHORT TITLE This Directive may be cited as the “Directive to Establish Procedures for Accessing Raw Data to Users”

2. DEFINITIONIn this directive unless the context otherwise requires: - ‘Raw Data’ shall mean a mass of numerical facts pertaining to households or establishments, collected by counting or measuring; coded or not coded, processed or unprocessed, at enumeration area, Kebele, Woreda, Zone, Region or Country level; - ‘Authority’ shall mean the Central Statistical Authority; - ‘Census’ shall mean a complete enumeration of units in a well defined territory at specified time which includes: population, housing, agriculture, industry, trade, and other similar sectors; - ‘Sample Survey’ shall mean a method of data collection in which a representative portion of the population, household, dwelling, holding, or establishment, etc., selected from the total units. Then, data pertaining to social, housing, agriculture, industry, trade, household budget and prices, etc. are collected, compiled, processed, evaluated and the resulting data are published and disseminated; - ‘Administrative Record’ shall mean the statistical data collected and compiled from records that are by-products of the day-to-day administrative exercises of government and non-government agencies; - ‘Country level raw data’ shall mean raw data collected from Urban and/or Rural areas at country level; - ‘The budget prepared for the study’ shall mean the capital budget allotted to collect and process the data for a specific census or survey; - ‘The lowest reporting level’ shall mean the lowest administrative hierarchy at which the data from the study is processed and the result is released (this include: Kebele, Woreda, Zone or Region); - ‘Limited Variables’ shall mean a part or some of the different variables (data) collected in the processes of conducting a census or a survey; - ‘A form for Requesting Access to the Raw Data’: This is a form to be filled out by those who request for accessing the raw data and it indicates the type, reason for requesting and procedures for utilizing the raw data; and the rights and obligations of the users in utilizing the raw data; and - ‘Kebele’ is the lowest administrative hierarchy with-in a wereda/district in the country.

CHAPTER TWO: ACCESSING THE RAW DATA

3. CONDITIONS FOR ACCESSING THE RAW DATAThe Authority can access to users only the primary data that it has generated from censuses or surveys that it has carried-out. Censuses and Surveys include data generated through: Household census or survey approach, and Establishment census or survey approach; Raw data are accessed to users only without possible identification of individuals, households or establishments: Raw data are accessed to users only after the Authority has processed, analyzed, and published and disseminated the data generated through censuses and surveys; Though the procedure indicated in 3.2 above is valid, however raw data can be also accessed, before the publication of the results, to those agencies (donors) who have supported the census or the survey financially or technically, particularly if these agencies participate in the preparation of the report; Concerning the raw data generated through the censuses, users can have access to no more than 1-10 percent of the total data; and Though the procedure indicated in 3.4 is valid, however if the users request the raw data at Kebele level, it is possible to let them have access to all the data at Kebele level.

4. AGENCIES HAVING ACCESS TO RAW DATA FREE OF CHARGE Policy making Government Institutions/Organizations; Students of higher education institutions who request access to raw data to fulfill their first or above degrees in various areas; Those Organizations/Institutions that have financially and technically supported the operation of the survey/census from which the raw data has been generated;

5. AGENCIES OR PERSONS NOT ENTITLED TO HAVE ACCESS TO RAW DATA Those who are not willing to fulfill the prescribed procedures in utilizing the raw data indicated in the “Form for Requesting Access to the Raw Data”;If there is a prior information that the agency/person requesting access to raw data could use it un-ethically or un- professionally; If the Authority decided not to provide the raw data due to the size of the survey/census data or if the type of survey data requires special consideration;

6. OBLIGATIONS OF ORGANIZATION/PERSON REQUESTING ACCESS TO RAW DATA The organization/person requesting access to the raw data should submit a brief written proposal that shows how the data will be utilized and for what purpose; The organization/person requesting access to the raw data should not summarize and produce any information below the intended reporting level other than indicated in the survey design; The organization/person requesting access to the raw data should not transfer the raw data it obtained with or without fee to third party; The organization/person requesting access to the raw data should not use the data it obtained with possible identification of individuals or households or establishments; The students of higher education institutions and researchers who are allowed to have access to the raw data without charge are obligated to provide a copy of their report presenting the analysis of the data;

7. PROCEDURES FOR ACCESSING RAW DATA TO USERSThe Data Processing Department of the CSA shall make the necessary preparatory arrangements to access raw data supplemented with the data dictionary as well as other essential information. The Raw Data shall be accessed through the CSA's Public Relation Services after the necessary protocols are fulfilled, that is after filling-in the “Form for Requesting Access to Raw Data” and is authorized. Then, the Form shall be submitted to the Data Processing Department. Except those organization/person who access raw data free of charge, others will be charged a certain fee that is levied by the Councils of Ministers of the Government of the Federal Democratic Republic of Ethiopia.

CHAPTER THREE: AMOUNT TO BE PAID FOR STATSTICAL RAW DATA

8. AMOUNT TO BE CHARGED FOR RAW DATA The amount to be charged for accessing the raw data of specific survey/census shall be on the basis of the decisions made on 23 April 2004 by the Council of Ministers as indicated in the table below.For an organization/person requesting raw data at Regional, Zonal and Wereda level, the total fee for more than one lower reporting level shall be obtained by multiplying the amount to be charged for one reporting level with that of the total reporting levels requested.

Sr. No Budget for the Survey/Census Amount to be charged including Diskettes

The amount to be charged for an organization/person requesting published data with electronic media.For publications with up to 100 pages, Birr 40, For publications between 101-400 pages, Birr 80 and For publications above 400 pages, 100 Birr will be charged.

9. AMENDMENT OF THE DIRECTIVE The Central Statistical Authority based on its studies and evaluations shall amend this directive in due course.

10. EFFECTIVE DATE This directive shall come into force beginning from the 9th of May 2004.