Mike Huff, 04939 S. Loftus Road, represented the Ada Grange Hall
in Florence as well as a resident of S. Loftus Road.He said the County was no longer maintaining their road and it is
considered a local access road.He
noted that the Ada Grange had passed a resolution asking the commissioners to
review it.(Copy in file).

Morrison noted that Public Works did address the situation.She said in the early 90’s the Board took action on the road, but it
was never to have been paved.She
said it would be given to Public Works.

Huff said there was no explanation mailed to the residents.

Ollie Snowden, Public Works, recalled that S. Loftus Road was an access
road and in the late 80’s, they maintained several access roads in the
Florence area.He said they stopped maintenance and S. Loftus Road was one
of them.He said they couldn’t
go back to maintain the road without an order from the board or an order
taking that road into the County road system.

3.EXECUTIVE
SESSION as per ORS 192.660

Held earlier in the day.

4.COMMISSIONERS'
BUSINESS

Sorenson
thanked the Board for the nice gifts.He
thanked Arlene Marshall forcoordination
of the State of the County ceremony.

5.COUNTY ADMINISTRATION

a.Announcements

Van Vactor noted that Dwyer brought to his attention reasonable airline
fares to the East Coast.Van
Vactor noted the issue coming up for the County was the United Front in March.He said that Tony Seese-Bieda would see how many commissioners would be
attending and then work out the airfare situation.

6.PUBLIC
WORKS

a.REPORT/City/County Road Fund Distribution Update.

Snowden passed out material. (Copy in file).He proposed to the Board a way to spend some of the additional Rural
Schools and Community Self-Determination Act Title 1 money that will come to
the County.

Snowden suggested spending money through a capital partnership that
would be different from a city/county road partnership.He suggested developing a project list through the capital improvement
process in the spring, of road improvement projects that would be constructed
by the county that may or may not be on the county road system. He said it
would provide funding for important projects that might otherwise not receive
funding.He added it was a way of
identifying priorities in Lane County and funding them.He said it would provide visibility for Lane County government and
accountability of the funds.He noted it might have a positive response in Salem.

Snowden noted that the legislation is 75% road fund; 25% schools, but
that formula could be changed to pool the road fund money into a common
statewide road fund and distributed on a formula basis to the counties.He suggested a five-year horizon so if this matter would not
be renewed, there would be a cushion that the county could make adjustments
with.He added another decision
would be setting aside 20% or 15% of the money.He thought the Board would set aside 20% for Title 2 and Title 3
projects.

Dwyer supported this.He
added they need the Roads Advisory Committee to come up with criteria.

Snowden noted that number eight was left in as it was in the adopted
CIP, even though the cities were put on notice that it might end.

Weeldreyer wanted access roads as a subject in conjunction with this
process.

Snowden responded there are decisions that would need to be made before
Public Works could determine the money that would be in the capital
partnership pot.He listed those
projects.He said they would need
at least $3-$4 million.He added
if they were in a tight financial situation, they would need another $1
million per month to cover operations until the first payment comes from
timber receipts.He said the
Board needed to look ahead to see if there would be any government needs that
should be funded out of the road fund.He
suggested paying down the outstanding PERS obligation with some of the money
for Public Works.He noted they
might need $5 million to repair the fish culverts to make them fish friendly
and that is an obligation they didn’t have two years ago.

Morrison agreed with the projects. She
asked what the graphs would look like if Lane County had 25% and the state had
75%.She said it would give a
whole different perspective.

Snowden stated they wanted to come back with a priority list with
culvert replacement and the priority list would be dependent upon financial
disbursement by the Board of Commissioners.

Weeldreyer said it was not her intent to bring the local access road
into the county system.She
suggested a one-time expenditure on a lottery basis and the criteria discussed
was a level of local match from the property owners, giving them an
opportunity on a regular basis to be able to apply for matching funds for road
improvements.

Green recommended developing a process in accordance with the Roads
Advisory Committee, discussing with the cities how the county could be a
better partner in identifying some of the major projects.

Snowden reiterated he wanted the Board to provide direction to the
Roads Advisory Committee and staff to develop criteria used to select the
projects and to fit it into the capital improvement program public process.He added that ODOTwould be part of this as well.

Dwyer suggested a listing of which culverts had the greatest impact on
fish indescending order.He said they needed to maximize use of the money.He was not for the access roads into the county system.

Sorenson asked Public Works to convene a meeting with the cities’
public works departments and ODOT, determining what the cities would need.He also wanted to know what the fund balance would be.

Van Vactor said by changing this formula, it allows the County to be
strategic with a portion of these funds.He said the greatest unmet need in Lane County is on the state system
as opposed to other systems and there is no local mechanism to deal with it.He said by taking Snowden’s suggestion, (being strategic and looking
at the state system) the Board would be working with the cities and would
provide advantages to address countywide issues.

Morrison suggested Snowden come back to the Board with the scenarios on
switching the percentages and if the state were to take the money.

Dwyer said the Roads Advisory Committee would be a good vehicle to
examine what the criteria would be. He didn’t want to rush this along, but
said they needed to look at the best criteria to give the County leverage and
develop different criteria for discussion.

Morrison said the Board wanted to give this to the Roads Advisory
Committee to develop options as a starting point with the public works
departments from the different cities.

Sorenson was in favor of giving this to the Roads Advisory Committee.

Green said that there needed to be a policy level discussion.He wanted Option 2.

Snowden stated it should be structured in a way that ODOT sees that
Lane County would be bringing money to the table in these projects.He said Lane County would be a true partner.He said they would give the Roads Advisory Committee a draft CIP at its
January meeting.He added they
would roll over the existing projects from the current CIP and not add new
ones.He said they would have
underfilled latter years in the CIP.He said that would be released to the public and then they
would work to develop criteria for the program and get it back to the Board in
March.

Weeldreyer stated it was important for the Board to set the policy
first before the Roads Advisory Committee comes up with criteria so they have
policy direction.

b.ORDER 01-1-3-1/In the Matter of Reappointing Two Members to the
Roads Advisory Committee.

MOTION: to approve reappointing Tom Poage and Rex Redmon for
ORDER 01-1-3-1.

Dwyer MOVED, Green SECONDED.

VOTE: 5-0.

c.FIRST READING AND SETTING SECOND READING AND PUBLIC HEARING/Ordinance
PA 1158/In the Matter of Amending the Rural Comprehensive Plan to
Redesignate Land from “Forest” and “Agricultural” to “Marginal Land”
and Rezoning that Land from “F-2/Impacted Forest Lands” and “E-30/Exclusive
Farm Use” to “ML/Marginal Land”, and Adopting Savings and Severability
Clauses (file PA 00-5317; Wong).

MOTION: approve a First Reading and Setting a Second Reading and
Public Hearing on PA 1158 for January 17, 2001, at 1:30 p.m. in Harris
Hall.

Green MOVED, Morrison SECONDED.

VOTE: 5-0.

d.THIRD READING AND DELIBERATION/Ordinance PA 1155/In the Matter
of Amending the Rural Comprehensive Plan to Redesignate Land from “Rural”
to “Commercial”, Rezone that Land from “RR-5/Rural Residential” to “CR/SR/Rural
Commercial with Site Review”; and Adopting Savings and Severability Clauses
(File PA 98-5302; Pinnell).

Jerry Kendall, Land Management, reported this was a follow-up from the
December 6 public hearing in which the Board expressed interest in adding to
the site review suffix of the ordinance a provision not allowing the sale of
vehicles on the property.He
noted it was added under Section 2, number 2 of the Ordinance.He added that on December 6 the Board took tentative action to
unanimously approve and this would be a follow-up.

Dwyer MOVED, Green SECONDED.

ROLL CALL
VOTE: 5-0.

7.CONSENT
CALENDAR

A.Approval of Minutes:

November 21, 2000, Regular Meeting, following HACSA

November 28, 2000, Downtown Athletic Center, 7:30 a.m.

November 29, 2000, Joint Work Session, 5:30 p.m.

November 29, 2000, Joint Meeting, 7:30 p.m.

December 6, 2000, Joint Public Hearing, 6:00 p.m.

B.County Administration

1)ORDER 01-1-3-2/In the Matter of Appointing Members to the Lane
County Fair Board.

1)ORDER 01-1-3-4/In the Matter of Awarding Contracts for LaneCare
Sub-Acute and Crisis Respite Services, and Delegating Authority to the County
Administrator to Sign Contract Amendments as Listed in Attachment B.

2)ORDER 01-1-3-5/In the Matter of Delegating Authority to the
County Administrator to Sign Contracts with Peace Health Oregon Regions, Mercy
Medical Center, Providence Health System, Good Samaritan Hospital, and Pacific
Gateway Hospital to Provide Inpatient Psychiatric Services as Part of the
LaneCare Provider Panel for Children and Adults.

3)ORDER 01-1-3-6/In the Matter of Granting Authority to Mountain
Retreat Secured Transport and Stretcher Service, Coastal Transport Services,
and Secure Transport and Investigations to Carry Out the Provisions of ORS
426.233(3)(A) Through 426.233(3)(F).

E.Management Services

1)ORDER 01-1-3-7/In the Matter of Award of Bid LCP 2000-15
Construction Purchase of Extension Services Building Re-Roofing for
$69,878.00.

F.Public Works

1)ORDER 01-1-3-8/In the Matter of Vacating the Northerly Boundary
Line of Lot 131 of Idylewood Second Addition, as Platted and Recorded in File
75, Slide 194-195, Lane County Oregon Plat Records, Without a Public Hearing,
and Adopting Findings of Fact (18-12-10-34).

2)ORDER 01-1-3-9/In the Matter of Vacating the Public Alleys,
Connecting to Glenada Road (Spruce Street) and Colter Street (Vacated),
Located in Block 20 of Glenada, as Platted and Recorded in Volume W, Page 261,
Lane County, Oregon Deed Records, Without a Public Hearing, and Adopting
Findings of Fact (18-12-35-32).

3)ORDER 01-1-3-10/In the Matter of
Entering into a Watershed Improvement Grant Agreement with the Oregon
Watershed Enhancement Board for Phase II of the Siuslaw Fish Passage
Improvement Project.

4)ORDER 01-1-3-11/In the Matter of Entering into a Watershed
Improvement Grant Agreement with the Oregon Watershed Enhancement Board for
the North Fork Siuslaw Road Relocation Project.

5)ORDER 01-1-3-12/In the Matter of Awarding a Contract to Lucas
Truck and Equipment Sales, Inc., in the Amount of $50,904.22, with Trade-in,
for the Purchase of One (1), New 58,000 GVW Diesel-Powered Cab/Chassis,
Contract FY00/01 FS-03 (a).

MOTION:to
approve the Consent Calendar.

Dwyer MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

8.CHILDREN
AND FAMILY SERVICES

a.ORDER 01-1-3-13/In the Matter of Appointing One (1) New Member
to the Commission on Children and Families.

Pam Strimling, Children and Families, recommended the appointment of
James Mattiace to the Commission on Children and Families.

Green MOVED, Sorenson SECONDED.

VOTE: 5-0.

9.PUBLIC
SAFETY

a.ORDER 01-1-3-14/In the Matter of Adopting the New Classification
and Salary Range for Public Safety Personnel Specialist with the Sheriff's
Office.

Cheryl McCawley, Management Services, indicated that the Sheriff’s
Office had worked with Human Resources to create a specialized personnel
position for the Sheriff’s Office.She
said it was patterned after the general personnel analyst positions in Human
Resources with minor differences.She
noted they had difficulty in the past in filling their personnel coordinator
position in the Sheriff’s Office and thought they needed a position that was
more specific to human resources duties, instead of the Senior Administrative
Analyst that had been used in the past.

John Clague, Sheriff’s Office, noted that this position was not a
duplication of efforts in the personnel division or Human Resources
Department, it was work that would have to be performed by personnel if the
position were in that department.He
added it focuses on public safety issues and they coordinate it with Human
Resources.He made a commitment
with the position that this person would attend weekly staff meetings in the
Human Resources Department to improve the coordination and ensure they are
appropriately applying the personnel policies and procedures in their
department.

MOTION: to approve ORDER 01-1-3-14.

Dwyer MOVED, Weeldreyer SECONDED.

VOTE: 5-0.

10.COMMISSIONERS'
ANNOUNCEMENTS

Weeldreyer
thanked County Administration staff for all of their help putting on the State
of the County ceremony.She
announced that she would be attending meetings for the United Front regarding
the federal agenda.She sent
get-well wishes to Mike Moskovitz.

Green thanked Sorenson for his work as chair.He announced he would be reading at Fairfield Elementary School as part
of the SMART program.He
concurred with the commissioners in thanking staff .

Morrison echoed Green on Sorenson’s work as chair.She asked if the Board would be interested in working for the United
Way on one project together.She
said if there was interest, she would pursue a team project between now and
March 1.

11.EMERGENCY
BUSINESS

None.

There
being no further business, Commissioner Morrison adjourned the meeting at 2:45
p.m.