Our Privacy Policy

This BOSS Sikhi Camp Privacy Policy (“Privacy Policy”) describes how BOSS Sikhi Camp collects and processes your information.
We appreciate that you trust us when you provide us with your information. Protection of information is our top priority because we want to keep your trust.
We design all of our products and services with data protection in mind. We work hard to keep your information secure. We have staff dedicated to keeping your information safe and secure. We constantly update our security practices and invest in our security efforts to enhance your privacy.
Please read this Privacy Policy carefully. When you submit information to us, you consent to the processing of your information as described in this Privacy Policy. IF YOU DO NOT AGREE WITH ANY PART OF THIS PRIVACY POLICY, THEN PLEASE DO NOT USE BOSS Sikhi Camps’ SERVICES.

1. WHO WE ARE
The data controller for the information you provide or that we collect at BOSS Sikhi Camp is a UK based not-for-profit company.

2. WHERE THIS PRIVACY POLICY APPLIES

This Privacy Policy applies to use of public portions of BOSS Sikhi Camp, sikhicamp.org and registered users of our applications and services.
BOSS Sikhi Camp is legally prohibited from accessing the personal data that customers store and otherwise process through BOSS Sikhi Camp’ products and services. If a provision of a Customer Agreement conflicts or otherwise is inconsistent with a provision of this Privacy Policy, then the term of the Customer Agreement will prevail to the extent of the conflict or inconsistency.
This Privacy Policy does not apply to information that is collected by any third-party website or service that you access through the Services.
In this Privacy Policy to “process” information means to perform any operation on the information, whether or not by automated means, such as collection, recording, organising, storing, adapting, use, disclosure, combining, erasing or destroying.

3. CHANGES TO THIS PRIVACY POLICY

The Effective Date of this Privacy Policy is set forth at the top of this webpage. As we add new features to the Services, we may amend this Privacy Policy. If we make a material change to this Privacy Policy that reduces your privacy rights, we will notify you in advance through the Services. Your continued use of the Services after the Effective Date constitutes your acceptance of the amended Privacy Policy. The amended Privacy Policy supersedes all previous versions.

4. INFORMATION WE COLLECT

When you use the Services, we collect the information you give us when using the Services. This includes:
When you sign up or apply for BOSS Sikhi Camp, you provide us with at details such as your name, email address, phone number and any other information that you provide us.
When you make a payment or donation, you provide us or the payment processor with payment information, such as your debit or credit card number.
Information collected when you use the Services
Device information
We collect information from and about the Device that you use to access the Services, including:
hardware and software information such as Device ID and type, Device-specific settings and characteristics, operating system, identifiers associated with cookies or other technologies that may uniquely identify your Device or browser; and
information on your wireless and mobile network connection, like your internet vendor and signal strength.
We may link personal data and Usage Data or different types of Usage Data. We also may link publicly-available personal data, such as personal data available in public databases. If the linked information may identify an individual person, we treat it as personal data.
Information collected through Data Collection Technology
We use cookies, pixel tags (also known as web beacons, flash cookies, and clear GIFs) and similar technology (“Data Collection Technology”) to automatically collect information about you when you use the Services. Other information with your consent

5. COOKIES AND OTHER DATA COLLECTION TECHNOLOGY

Cookies are small text files that are sent to or accessed from your web browser or your computer’s hard drive. A cookie typically contains the name of the domain (internet location) from which the cookie originated, the “lifetime” of the cookie (i.e., when it expires) and a randomly generated unique number or similar identifier. A cookie also may contain information about your computer, such as user settings, browsing history and activities conducted while using the Services. A web beacon (also called a pixel tag or clear GIF) is a piece of computer code that enables us to monitor user activity and website traffic. To learn more about cookies and web beacons, visit www.allaboutcookies.org.

How We Use Data Collection Technology:

Data Collection Technology helps us improve your experience of the Services by, for example, storing your website language preferences, so you do not have to select it each time you use the Services, compiling statistics about use of the Services, helping us analyze technical and navigational information about the Services, and detecting and preventing fraud.

The Services use the following cookies:

Strictly necessary cookies, which are required for the operation of the Services. Without them, for example, you would not be able to register or log in for the Services that we may offer.
Analytical/performance cookies, which allow us to recognise and count the number of visitors, to learn how visitors navigate the Services and to help us to improve the way Services function.
Functionality cookies, which are used to recognise you when you return to the Services.
We also use Google Analytics which is a Google service that uses Data Collection Technology to collect anonymous information about use of the Services and report website trends.

Your Control of Cookies: Some web browsers (including some mobile web browsers) provide settings that allow you to control or reject cookies or to alert you when a cookie is placed on your Device. You also may be able to reject Device identifiers by activating the appropriate setting on your Device. Although you are not required to accept cookies or mobile device identifiers, if you block or reject them, you may not have access to all features available through the Services.

Our Statement On Do Not Track Signals: Some web browsers (including Safari, Internet Explorer, Firefox, and Chrome) incorporate a “Do Not Track” (“DNT”) or similar feature that signals to websites that a user does not want to have his or her online activity and behaviour tracked. If a website that responds to a particular DNT signal receives the DNT signal, the browser can block that website from collecting certain personal data about the browser’s user. Not all browsers offer a DNT option, and DNT signals are not yet uniform. For this reason, many website operators, including BOSS Sikhi Camp, do not respond to DNT signals.

6. HOW WE PROCESS PERSONAL DATA

BOSS Sikhi Camp processes personal data:

To set up and maintain your profile;
To communicate with you;
To protect our rights and property;
To operate, manage, secure and improve the Services;
To respond to your questions and to try to resolve problems with us;
To complete transactions requested by you;
To help us improve our service.

BOSS Sikhi Camp processes Usage Data:

To analyse trends and statistically monitor how many people are using the Services;
To develop, improve and protect the Services;
For customer preferences research;
To audit and analyse the Services; and
To ensure the technical functionality and security of the camp and services.
To process your information as described above, we rely on the following legal bases:
Provide our service to you: Most of the time, the reason we process your information is to perform the contract that you have with us to use the Services.
Legitimate interests: We may use your information when we have legitimate interests to do so. For instance, we analyse users’ behaviour on the Services to continuously improve our offerings, market our new products and features, and process information for administrative, fraud detection and legal purposes.
Consent: From time to time, we may ask for your consent to use your information for certain specific reasons. You may withdraw your consent at any time by contacting us using the contact information provided at the end of this Privacy Policy.

7. HOW WE SHARE INFORMATION

BOSS Sikhi Camp may share personal data collected through the Services as follows:
When Required by Law: Applicable law may require BOSS Sikhi Camp to disclose your personal data if: (i) reasonably necessary to comply with legal process (such as a court order, subpoena or search warrant), government investigation or other legal requirements or (ii) necessary for the prevention or detection of crime (subject in each case to applicable law).
Other Lawful Disclosures: We also share information if (i) disclosure would mitigate BOSS Sikhi Camp’s liability in an actual or threatened lawsuit; (ii) as necessary to protect legal rights of BOSS Sikhi Camp, users, customers, vendors, business partners or other interested parties; (iii) to pursue available remedies or limit the damages; (iv) to enforce our agreements; and (v) to respond to an emergency.
BOSS Sikhi Camp may aggregate information collected through the Services and remove identifiers so that the information no longer identifies or can be used to directly identify an individual (“Aggregated Information”). BOSS Sikhi Camp does not share Aggregated Information with third parties.

8. YOUR CHOICES ABOUT YOUR PERSONAL DATA

The right to know what personal data we hold about you: If you would like to know the personal data that BOSS Sikhi Camp maintains about you, please contact us in writing using the contact information below. If you are a registered user, you can review certain personal data that you provided to BOSS Sikhi Camp by logging in to your account. If you are not a registered user, BOSS Sikhi Camp may take reasonable steps to verify your identity before providing access to personal data.
The right to correct or delete personal data: The easiest way to correct or delete certain personal data that you have provided to the Services is to log in to your account and enter the necessary changes in your profile settings. If you have additional questions regarding the correction or deletion of the personal data we hold about you, please contact us using the contact information below. We may reject requests for certain reasons, including if the request is unlawful or if it may infringe on trade secrets or intellectual property or privacy rights of a third party.

Correct/Update personal data

This site gives users the following options for changing and modifying information previously provided.

Accountability. In certain countries, including in the European Union, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how we process your personal data.

BOSS Sikhi Camp Emails. If you do not wish to receive certain emails from us, please click the unsubscribe link which appears at the bottom of all our emails in order to unsubscribe or manage your email preferences.

9. LINKS TO OTHER WEBSITES AND SERVICES

The Services may include links to third-party websites and services that are not operated by us. When you click these links, you will be directed away from the Services. A link to a third-party website or service does not mean that we endorse it or the quality or accuracy of information presented on it. If you decide to visit a third-party website or service, you are subject to its privacy practices and policies, not ours. This Privacy Policy does not apply to any personal data that you provide to these other websites and services.

10. PROTECTION & RETENTION OF PERSONAL DATA

We take precautions intended to help protect personal data that we collect and store. For example, we protect the information transmitted from your browser to the Services using Secure Sockets Layer (SSL) software or similar encryption technology. Any transmission is at your own risk. We expect that you will use appropriate security measures to protect your information.
We may suspend your use of all or part of the Services without notice if we suspect or detect any breach of security. If you believe that information you provided to us is no longer secure, please notify us immediately using the contact information provided below.
We keep your personal data only as long as we need it for legitimate business purposes and as permitted by applicable law. In practice, this means that we delete or anonymise your account after three (3) years of continuous inactivity unless we must keep it to comply with applicable law; because an issue, claim or dispute has not yet been resolved; or the information must be kept for our legitimate business interests, such as fraud prevention and enhancing users’ safety and security. Please note that, although our systems are designed to carry out data deletion processes, we cannot promise that deletion will occur within a specific time frame due to technical constraints.
11. CHILDREN’S PRIVACY
Consistent with the requirements of the Children’s Online Privacy Protection Act, if we learn that we have received any personal information directly from a child under age 13 without his or her parent’s verified consent, we will use that information only to respond directly to that child (or his or her parent or legal guardian) to inform the child that he or she cannot use the Services.

12. PLEASE GET IN TOUCH

I hope that you now appreciate that when you pass your personal details to us we will keep them safe, secure and only use them in a way that you would expect. BOSS is fully committed to its members, and our reputation for honesty, integrity and transparency is reflected throughout our privacy policy.
If you have any comments, suggestions or feedback, be that positive or constructive regarding how we are using your personal data, if you believe the information we hold on you is out-of-date or you would like to unsubscribe from our mailing list, please contact us at [email protected] or by writing to us at the address below.

BOSS
PO BOX 4350
Birmingham
B20 2FB

www.sikhicamp.org and www.boss-uk.org are operated by the British Organisation of Sikh Students based in Birmingham, UK.