Procurement Executive – Rapid Access

The Procurement Executive is responsible for helping to provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and the best quality of service.

Reporting into the Procurement Manager, the role holder will be tasked with performing duties relating to organising and coordinating procurement activities. This will include assisting with procurement initiatives, reviewing price quotations and contract agreements, providing procurement advice to all employees and managing supplier relationships.

The Procurement Executive will also be responsible for ensuring that our regional GCC depots maintain adequate and timely stock levels of Powered Access Machines, spare parts and other ancillary items.

Working closely with the Procurement Manager, the Procurement Executive is an important link between in the internal departments such as Engineering and the Finance team. Together they will formulate and drive a consistent approach towards all sourcing, purchasing and tendering activity within the business.

KEY RESPONSIBILITIES:

Service Delivery

Support the Procurement Manager in the development and implementation of innovative and sustainable procurement guidelines, procedures and policy

Contribute to the continuous improvement of procurement procedures and where necessary recommend alterations

Assist and advise the management team in procurement and purchasing activities. Raise the awareness of the importance of value-for-money and best practice

Ensure transparency and best ethics practices are always enforced within all procurement activities. Protect against exposure from bribery or any activity that might lead to an unfair evaluation of the best purchasing solutions for company

Help to monitor internal procurement systems and processes. Ensure that compliance is achieved across the company

Ensure employees have a good working knowledge of company procurement procedures and systems. Assist with queries and resolve any issues

Sourcing & Purchasing

Assist the Procurement Manager with the acquiring and evaluating of supplier quotations

Participate in the end-to-end tender, bid review and selection process

Request and evaluate offers and quotations from potential suppliers. Assist with the analysis of information received and make recommendations on best choice supplier

Participate in the drawing up of contracts. Negotiate and establish service level agreements (SLAs) with suppliers to guarantee the most advantageous balance of quality, cost and payment terms are achieved

Assist in providing advice on the administration of all contractual arrangements

Prepare, issue and seek authorised approvals for purchase orders

Coordinate with Finance Department to monitor accuracy and punctuality of payment

Logistics

Manage efficient and cost-effective transportation of all procured items

Arrange the movement of goods including organising and consolidating consignments and issuing all required shipping documents

Coordinate with involved parties for delivery of goods or services and proper handover of duty

Follow up and report on progress of delivery

Supplier Management

Maintain and develop effective supplier relationships to ensure that the best possible price, quality, service and terms are always achieved

Identify new suppliers and opportunities for where aggregated spend might offer better value for money

Evaluate and monitor supplier capabilities and performance through key performance indicators. Report on achievements and if necessary recommend improvement strategies

Liaise with suppliers to ensure the timely and accurate completion of orders

Maintain and update the suppliers list. Document their qualifications, delivery times, and potential future development

Documentation and Reporting

Maintain the procurement calendar. Assist in the forecasting of annual goods or services budgets and help to develop plans for their procurement

Ensure that complete data and information (e.g. undelivered or purchase orders, invoices, receipts delivery time, purchase to procure lead time, top purchases, and top vendors) are submitted in a timely manner