Resources

Welcome club advisors and officers.
We hope that this page will serve for better communication to the
clubs and organizations the Student Senate has chartered. On this
page you will find forms and procedures that will assist you in
having a successful year.

Thank you for making student life at Hudson Valley Community
College so diverse and successful!

Resources and Forms

Activity Approval Clubs that are recognized and chartered by the Student Senate may hold social and educational activities on and off campus. These activities could include bake sales, dances, parties, dinners, and field trips. An activities request is required for all events not consistent with day-to-day club functioning.

Budget Change Request If a club wishes to increase its budget during the course of the year, they must file a formal request with the Student Senate.

Budget Request In order to obtain funds from the Student Senate for your club activities for the next Fiscal Year, your club must submit a proposed budget to the Student Activities Office.

Budget Transfer Request
This form is used when a club or organization is wishing to transfer funds within their respected budget. This will be forward to the assistant for financial analysis and Student Activities Office for final approval.

Check Request Must be submitted to the Student Activities Office with an itemized list or letter of support before any disbursements can be made.

Club Registration In order to obtain funds from the Student Senate for your club activities for the Fiscal Year, your club must register with the Student Activities Office.

Posting Policy Depending on the publicity of an event or activity there are certain set guidelines in which all clubs and organizations must follow for posting materials on campus.

Purchase Order Disbursement Requisition In order to receive funds from the Student Senate a Disbursement Requisition must be filled out and approved by the Student Activities Office prior to issuing a Purchase Order for any items.

Sample Charter ConstitutionAll active recognized clubs and organization need to have an updated club charter on file with the Student Activities Office.

Special Projects Funding Request Any individual, club or organization may request special project funding for events or activities that are not supported within their allocated budget.

Travel Authorization Travel authorization forms must be submitted to the Student Activities Office before any disbursements can be made prior to the planned trip.

Van Request
This request must be submitted for approval by the Student Senate in order to use the 12-passenger Student Senate van. Submit the request to the Student Senate Secretary at least ten (10) business days for an in-state request and 21 business days for an out of state request before the desired date of use.