Frequently Asked Questions

What are the benefits of participating
and being named to a Top Workplaces list?

Your company will be recognized in a special edition of the
partner newspaper and receive an online profile on
topworkplaces.com

Becoming a Top Workplace is a great way to attract and retain
the best talent

Your company can use the Top Workplaces logo on company
materials and websites to help spread the word about your work
environment

WorkplaceDynamics assesses your ‘organizational
health’. Our research shows that the core elements of
organizational health are what employees value most in the
workplace and that organizations with high levels of organizational
health outperform their peers. To find out more visit topworkplaces.com

Are there any costs to participating?

Surveying: There is no cost for surveying employees online.

If paper surveys are needed for employees that do not have a
company email address, there is a fee of
$1.75 per paper survey to cover the costs of printing, postage and
scanning. In addition there are two optional extras which also have
a fee:

Results upgrade packages (optional): For companies that wish to
have more in-depth access to survey results, we offer a number of
upgrade packages.

Advertising in supplement (optional): The partner newspaper
will ask companies that are named to the list if they would like
to promote their employer brand in the Top Workplaces supplement.

What does my organization need to do to
participate?

Contact WorkplaceDynamics to register. A trained account
representative will be assigned to you to guide you through the
process, and will set you up with a login and password to access
our secure site where you will be able to carry out the following
requirements:

Agree to the participation terms.

Provide us with the number of paper surveys you require (if
any) and the email addresses of employees. All information
collected is kept confidential and NEVER shared or sold - see
participation terms.

We recommend that you send us a list of departments.

We recommend that prior to the start of the survey you
circulate a communication to employees to let them know about the
program (we provide a template for this).

If you require paper surveys, we will send the paper surveys to
one point of contact. We ask you to distribute these to the
required employees.

We recommend that you complete a short Company Questionnaire to
help with your company profile for the publication and website
should you be named to the list.

How many employees would we need to
survey?

Your company must employ at least
40 employees in
The Bay Area to be eligible. We recommend surveying all of your employees in the
region, which is required if you have less than 500 employees in
the region. If your company has:

Less than 2,500 employees in the region: we need to offer the
survey to a minimum of 500 employees

2,500-5,000 employees in the region: we need to offer the
survey to a minimum of 20% of your employees

Over 5,000 employees in the region: we need to offer the survey
to a minimum of 1,000 employees

Will surveys be available in Spanish?

Only paper surveys are available in Spanish. If paper surveys are
needed in other languages, your account representative will work
with you to fulfill your needs.

How are surveys distributed?

We provide access to an online survey or provide paper surveys
(or a combination of both).

Online survey: If you provide us with your email addresses, we
can send a link to the online survey directly to your employees.
Each survey has a unique survey code which makes the process more
robust as each employee only has access to one survey code and can
therefore only complete the survey once.

Paper survey: We can send you the appropriate number of paper
surveys and postage-paid reply envelopes to a point of contact. We
would ask you to distribute the surveys to the employees that
require one.

Are individual employee survey
responses confidential?

Yes, WorkplaceDynamics takes confidentiality extremely seriously.
Without confidentiality, this survey would not provide the candid
feedback which makes the results so valuable. We only show survey
results that are the aggregate of at least 6 employees. For certain
results views we require 12 responders (to display the department
associated with a comment) and 30 responders (to show a heatmap).

Your company’s survey results are not shared with any third
party.

How are employee email addresses used?

We have surveyed over two million employees via email and have
never and will never release a single email address to another
party or use a survey-taker's email address for any purpose other
than inviting the individual to take the workplace survey.

Is there a minimum response rate
required?

A 35% response rate is required to be considered for Top
Workplaces designation. For organizations with less than 85
employees, 30 survey responses are required.

If our company is not named to the Top
Workplaces list, will our company name ever appear anywhere stating
that we participated?

No, we keep the names of participants confidential. Only the
names of participants that make the Top Workplaces lists are shared
with the partner newspaper.