* Astrid reporting: Last meeting I already asked for Sponsoring the catering for the sprint. Local people are involved too. and asked a caterer from DLAb were it takes place. Would be maybe between 1.000-2.000$ for 150 people. Only pizza and water.

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MOT5: Approve up to $2000 USD to support foss4g community code sprint

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* Jody +1 (initial motion)

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* Maria A +1 (seconded)

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* Astrid +1

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* Jeff +1

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* Vasile +1

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* Angelos +1

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Motion moved to Loomio: https://www.loomio.org/p/JrHXlRSe/motion-to-approve-up-to-2000-usd-to-support-foss4g-community-code-sprint

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Status: Passed

Revision as of 11:02, 26 August 2018

This board meeting is scheduled for the 1. of August 2018 at 15.00 UTC through IRC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.

Request for support for FOSS4G-SotM-Oceania Community Day sprints

jbryant present to talk about the event

It is a 4 day event, 1 day workshops, 2 days conference and 1 day 'community day', asking for financial support for the community day. Requesting 1475 USD. Sponsorship is very strong, and conference has 25 workshop proposals (for 10 available spaces)

Discussion about the sprint day placement.

Feedback on how to improve organization of events is requested. Please start a LessonsLearned wiki page for the whole event.

Charter member profile signup on the new website

cvvergara present to provide an update: less than 50% hace signed into osgeo.org.

Jody: want to thank cvvergara for being an absolute champ, kindly helping individuals and assembling the list

Discussion about members reading the discuss mailing list. Are we just reaching out via discuss@osgeo.org? many charter members are active in their own areas and do not participate on the discussion list.

We could ask for the next election to provide both pages wiki & osgeo.org

Vicky has made progress on hiding information from profiles if members want to hide it. Next priority is badges.

Maria A: With GDPR we will have to make use of members@osgeo.org or similar. And then we can ask them to migrate their profiles as part of the "do you accept GDPR"

CLA document handling

Astrid reporting: I met Jachym at FOSS4Ge and he handed out all the papers to me. I can now handle the CLA, MoU and we worked on the wiki secretary page.

Jody provides feedback about how locationtech handled CLAs and GPDR requirements, the result was a form which community leads could use to check if a contributor had agreed ... without having access to the contributors signed document (which includes contact details).

Jeff: the issue is that all CLAs are sent to an inbox not monitored (info@) but instead should go direct to secretary@

Action: Jody and Astrid to update the license agreement and bring the resulting document to the board for approval when ready.

Action needed on community rules/behaviour

This should probably be handled at a F2F meeting or a video call.

Maria A has sent a text for approval.

Jeff proposes to tackle this issue in the open.

Action: Maria A will bring this to the mailing list.

Discussions were kept more private at first steps because it is delicate.

Request from Jeff Johnson for OSGeo Support for FOSS4G-NA 2019

Jeff Johnson not present at the meeting

Jeff: The board would like to see a nice documented request in a public document as FOSS4G-sotm-Oceania made

Jody: As OSGeo rep for the core committee I had an opportunity to review a proposal by Jeff Johnson to host the event in foss4gna 2019. It is a budget ask for next year.

It was not asked that proposal be made public. Permission for the proposal to be made public is pending.

Board discussed this briefly saying that it was a good idea to offer seed money to other events in exchange of some things like "return the profit to OSGeo"

Need to setup some guidelines first, in case we have more petitions like this incoming. foss4gna core committee really needs to work on process for future events.

Note to discuss for November budget.

update on FOSS4G

Astrid reporting: Last meeting I already asked for Sponsoring the catering for the sprint. Local people are involved too. and asked a caterer from DLAb were it takes place. Would be maybe between 1.000-2.000$ for 150 people. Only pizza and water.