Purpose

To provide a procurement process that will enable the FFPL Board to acquire the required quality and quantity of goods and services required for the best value, while ensuring an open, transparent competitive process.

Purchases not exceeding $5,000

Purchases made pursuant to this section for the acquisition of goods and services shall be made from the competitive market place whenever possible and may be made using an approved invoice or purchase card.

Purchases over $5,000 but not exceeding $35,000

Purchases requiring the acquisition of goods, services or construction having a total acquisition costs between $5,000 and $35,000 may be made by using a purchase card or approved invoice subject to at least three written quotes without the necessity of advertising or formal tender procedures prior to ordering.

Purchases Exceeding $35,000

A request for tender shall be used for purchases exceeding $35,000 where the following criteria apply:

Two or more sources are considered capable of supplying the requirement.

The requirement is adequately defined to permit evaluation of tenders against clearly defined stated criteria.

Council must approve all tenders.

The Manager of Community Services shall provide a report to council with recommendations containing all pertinent information.