MY BLOG

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I used Microsoft Excel to create a searchable database in order to quickly locate client files in my 300 DVD archive.

One of the first, and most important, things I learned when I entered my career as a designer was the need to keep all the materials I created for each client and project. I also needed to manage that material over time. When I worked for other agencies, I marveled at how poorly they archived their work. They were always digging through stuff, trying to find something. So much time was wasted doing that.

I vowed that I would do better when I started my own creative agency.

Thankfully, the age of digital began long before I opened my doors and initiated the search for clients, so I had it easy. Early on, I decided the best archival tools for digital materials was something called the Iomega ZIP-drive--does anyone remember that? It used removable discs that looked a lot like oversized 3.5 diskettes. I had one ZIP-drive in every workstation, and each drive had 250MB capacity which felt enormous at the time. We used them for both data storage and for transporting files to vendors, particularly print vendors.

In the early 2000s, writable DVDs, with 4.7GB capacity, came on to the market and we moved away from ZIP-drives which never got beyond 750MB of storage. During that transition, we copied all our data off the ZIP-drives and on to DVDs. Writable DVDs really changed everything for us. Also, at nearly the same time, FTP (file transfer protocol) became available which allowed us to move anything larger than 10MB over the internet to vendors equipped with FTP servers. This made a huge difference in how we handled our publications work along with those notorious last-minute changes--"quick, change the Pantone color from 468 to 469!"

Today, I still use writable DVDs (standard and Blue-Ray) which brings me to how I manage the massive amount of materials on those DVDs. The total number of DVDs I have to keep track of is around 300 or so, each containing hundreds of files going back a number of years. So how do I know where to find something in that proverbial haystack?

From the start, and without input from anyone, I decided to explore the idea of maintaining a searchable database; something similar to SQL, but easier to create, manage and use. I went to a piece of software I already had: Microsoft Excel. I simply created a single page spreadsheet containing the following columns, 1) name of client, 2). name of project, 3) metadata of project, 4). date of project, 5) any special attributes, and last 6) DVD number (each of the DVDs has a special tracking number). I then saved the Excel file as a query database file format.

The searchable spreadsheet, acting as a database, has worked great over the years. I open it, simply type in a search query and the information I want comes up along with the DVD number. It is not unusual for an old client or even a vendor to contact me asking for materials several years old. 'Do you have it?' they timidly ask. 'Yes, I answer.' I find it within minutes and happily email it off to them. The really amazing thing is, the Excel database file I use today in Excel 2016 is nearly identical to the very first version of it I made using Office 97-98.

One very important thing I should mention is, each numbered DVD in my archive is duplicated (a backup) which means I actually have over 600 DVDs. Duplicating or cloning materials has always been important to me. Each computer workstation has two harddrives on it--the primary C:/ drive which is then cloned over to a second bootable D:/ drive. Harddrive crashes or viruses never worry me. Also, do not believe the stories about CDs and DVDs going "bad". I have never had one go "bad" on me. It is also a good idea to keep your DVDs in a dark, temperature-controlled space--I do.

In addition to my digital archive, I also maintain an archive of physical items such as printed incentives (cups, cigarette lighters, etc.), imprinted caps and apparel, print materials (brochures, magazines), packaging, wine bottles and just about anything else designed by my firm. I don't send those out to anyone. Clients HAVE asked (some demanded), but the answer is always NO.

Archiving is an art and I personally feel that every designer needs to be proficient at it.

I recently had a friend ask me for advice on the subject of audio. She had been wanting to enter the world of VO (voice over) work and she wanted to do it without spending much, but she also wanted the best quality possible. Well, who doesn't want that eh?

I have worked as a professional audio engineer in recording studios, churches, theaters using everything from Beringer 10-channel boards on up to Crest 72-channel DAW systems. I have audio engineered everything from 60-person choirs with full orchestra to a simple one-on VO.

Today's level of available technology offers far more wonderful options than what I had starting out. Current audio software rivals what, just a few years ago, could only be achieved in a recording studio that charged hundreds per hour for studio time and space. Software-wise, I think the best option for DIY'ers is the open-source program Audacity. The quality is exceptional and it allows for multi-track recording which means you can layer separate music and sound effects tracks over a voice track. Or, if you are really going for gold, Audacity allows you to mix in non-linear time, a full band complete with drums (real drums, not that sampled garbage), guitars, keyboards as separate tracks. Now all you need is a good song writer, which is what's missing in today's "auto-tuned" music.

The best pairing with Audacity is the Blue Yeti microphone. At under $150, it delivers a level of capabilities that could only be achieved using three separate large condenser microphones (at four times the cost). The Yeti has three condenser cardiod patterns that can be switched in real time allowing for completely different patterns of input essentially making it three microphones in one. One setting even allows you to set the mic for dual-input meaning that you can place it between you and another person and conduct an interview using just the one mic. Wow.

But wait! It gets even better. The Yeti comes with standard USB connectors, so it can hook up to any computer, AND without any special software, works right away. In other words, you can start recording within seconds of plugging it in.

The last hurdle is finding a reasonably quiet place to record with surfaces that don't reflect a lot of sound back at you otherwise you will sound like you're recording at the bottom of a well, even with the Yeti. The space needs to be "flat". To make a space "flat", you can always string up some curtains (or any kind of fabric) to soften up the hard walls. Otherwise, you will get "slap back" as the sound reverbs back to the mic, and with VO you want to have as little of that as possible.

Anyway, my friend is going to be sending me some WAV and MP3 files soon. I can't wait.

I enjoyed making this illustration for my article. Illustration-wise, cars are fun to play with. I wanted a side-by side comparison of the two vehicles, and I had looked for side-by-sides of the two cars, but found nothing.

I would like to share a short story about how design really matters. It is one of my favorites and it happened in the automotive field, specifically Ford Motors. It was during the turbulent decade of the 1960s, and younger Americans were looking for something to call their own, especially when it came to cars.

Ford had a line of cars that were labeled under the brand "Falcon". The line had not been not selling well for years because they were perceived as under-powered and stodgy--a heavy handed carry-over from the 1950s. To be fair, Falcon really did look like a hold-over from the mid 1950s and, to make it worse, completely lacking in personality.

The line was never in danger of being shut down. In fact, sales were fairly robust, especially in European markets that liked its compact size and ease of maintenance. However, Ford really wanted it to sell domestically. One day, a Ford design team came forward with a suggestion for the Falcon: re-design the body, give it the new "muscle car" look that young Americans wanted, but keep everything else the same--same chassis, same engine, same wheel-base. Therefore, if the new design worked, there would be no need to re-tool the assembly line.

In less than a year, they had the design, and test marketing showed real promise. So much so, they gave it a name, "Mustang". Pretty soon, the Mustang was geared up for full production. When it began to hit the streets, Mustang was an instant hit.

Life is all about perceptions. Consumers were convinced the Mustang was fast, powerful and definitely sexy. They wanted it. And yet, under the all-new body works, the Mustang was really the Falcon.

Today, the Falcon is still being made and sold. It has the sleek lines most cars have today, but we all know that it is always going to play back seat to the Mustang.

Some projects are just "more of the same", however, others stand out for one reason or another. Recently, Sixes UMC in Canton, Georgia put a new steeple on their building. It looked great, but it came without a few finishing touches such as a base. The signage company, United Sign Advertising, contacted me to put together a full set of CAD elevation drawings on how the steeple would look with a proper base.

I put together a series of standard CAD drawings and I made a 3D of the COMPLETE BUILDING (shown above) to really convey the new look to Sixes. It went over well, and in less than 2 weeks, the church's steeple was finished out properly.

If you have low "It Factor", feeling uncomfortable for little to no reason is common. We call it "being shy", but I think It Factor is at play here and why "being shy" is impossible to overcome.

Have you ever wondered why some people attract the attention of others without even trying, while others go virtually unnoticed through life?

I first noticed this phenomenon in a few virtual reality games I played in the 2002-2010 days. I saw horribly obnoxious people starting their own groups and in-world clubs and having no trouble attracting members--lots of them. I even saw those same club leaders verbally and mentally abusing the people who joined their clubs. Those members would sometimes quit, but almost always came back for more abuse. I saw that many, many times.

This magnetic draw some people have other others has, in history and literature, gone by many aliases--charisma, charm, magnetic personality, star quality, chemistry, glamour, appeal, attraction...none of those really get to the core of this.

In the real world, I made the same observations that seemed to parallel the virtual reality worlds, and that made me think that I might be on to something real. I began to discover that this magnetic pull goes far deeper than mere personality or skin-deep charm. It's even independent of good behavior and attractive appearance. This ability to lure others into joining and doing anything is almost soul-level deep.

I came up with a name for it. I call it "It Factor". And, what exactly is "it"? I don't know, which is why I call it "it". The idea of this has galvanized with me so much, I plan on writing a book about it. In fact, the outline for it is already done and a fair amount of research has also been done.

What's the point in writing a book about this? I think exposing this phenomenon would help a lot of people who get caught up with certain people and don't know why. I think writing about 'it factor' would make people more aware of their life choices and also knowing whether or not they, themselves, have 'it factor'. Perhaps I can eventually come up with a test to determine your 'it factor' level.

If you have low 'it factor', no matter how much you kick and scream, you won't get noticed in life. Sorry, but that seems to apply to everyone I've noticed with low 'it factor'. If you have high 'it factor', well, lucky you. You get things your way without even trying, right?

What are your thoughts? Pop me a note if you find this interesting. You may not. Why? Because I already know that I have low 'it factor'. I've been mistreated in those online virtual reality games without even trying.

I've had people hate me who didn't even know me. THAT'S the power of"It Factor". One of the first clues of It Factor is if you take a like or a dislike to someone for no logical reason, and this applies even if you haven't even spoken with that person. Isn’t life weird?

The early morning light drifted in though the soot-stained windows of the old farm home. It pierced down in weak, shifting rays illuminating tiny dust particles that appeared to float in the air.

Henry awoke. He sat up slowly in bed, and rubbed his eyes. He looked at the grey-smudged window panes through which he could see patches of slate grey sky and the dulled sunlight. 'That reminds me,' he thought as he sat up and swung his legs over the side of the bed. He was reminded that he needed to break out the heavier hats for both he and his wife Irene. It was unsafe these days to go outside without some sort of covering. Though the sunlight was noticeably dimmer due to denser atmospheric pollution primarily due to automobiles and the burning of coal for electricity, UV levels were rising and causing elevated cancers throughout the country. The media kept reporting stories that corporations were concerned about the loss of the global ozone layers, but to fix it would cost too much money. From their ocean-going yachts, the CEO rulers of those same corporations made announcements that they felt confident they could find a solution within 10-20 years.

In the past, the U.S. government would have stepped in to regulate, tax or do something to stop the industrial pollution that caused the ozone loss, however, the public voted to allow corporations to take over and regulate themselves since it was obvious that corporations cared more about public health and safety than some stuffy government bureaucrat publicly voted into office. Such a person could have been held accountable. Instead the public loudly said, 'We should let the powerful, unelected corporations decide what's in our best interest'. The following year, the EPA was abolished and the public celebrated by burning things in their backyards in defiance of the lies they were told about excess carbon and carbon dioxide in the atmosphere.

On the nearby roll top desk, Henry noticed, with a sinking heart, a letter they had recently received from the super-duper-mega-corporation, Disney Developers. The friendly logo of the mouse ears beamed back at him, saying, 'hi--we're Disney and we're your friends.' The letter was anything but friendly. It contained a notice stating that the Disney corporation was declaring imminent domain of a large portion of the county they lived in including Henry and Irene's old farmhouse and surrounding property. Disney Developers had decided that their area was ideal for the building of a new corporate supermega-warehouse.

Henry and Irene could have attended the public hearing of the imminent domain ruling, but they received the letter too late. Getting the mail late was normal ever since the Postal Service was shut down and replaced by a private carrier. The service was poor, but at least they still delivered to Henry and Irene's house. This was better than some areas. For some outlying regions, the carrier refused to deliver at all because they deemed those areas too expensive to service.

Next to the Disney letter was a bill from the privatized mail service. Even from where Henry sat on the bed, he could easily read what the cost was for a single month's worth of mail delivery. It totaled $103.76. A small sentence at the bottom said, 'Due to higher fuel costs, we will be increasing your monthly delivery fees by 25% beginning next month.' Since the letter came late, Henry and Irene lost their only opportunity to contest Disney.

'It would have been pointless,' thought Henry. 'The ABC Corporation courts would have ruled in Disney's favor anyway.'

A year earlier, the ABC Corporation won the contract to manage America's court and judicial systems when the Supreme Court unanimously declared all local and state judicial systems obsolete and inefficient. This opened the door for a private contractor to take over. No one really saw a problem with this since Disney and other corporations were re-writing the nation's laws anyway. It only made sense. The next day, the Supreme Court justices all vacated their posts and took new positions at the ABC Corporation.

Henry got dressed and made his way downstairs. He missed the aroma of fresh-brewed coffee every morning, but both he and Irene decided it was best to quit drinking coffee once the price reached $20 a pound. That, and coffee had permanently lost its appeal for them when several people died earlier that year from drinking coffee loaded with e-coli bacteria. After the shutdown of the FDA, food suppliers were free to police themselves. The public was told that self-regulation would be better for everyone. No one was prosecuted for the tainted coffee, but the supplier did promise to provide discount coupons on future coffee purchases to the victims' families.

In the kitchen, Irene was hovering over the table and scooping hot oatmeal into two small plastic bowls. Henry thought the long dress she was wearing made her look older than she really was. 'Well, we are in our 70s' after all, he thought, 'I guess that's old.'

"That's the last of it," she said, putting the pot back on the stove.

"I know," said Henry. "I miss the days when we grew our own food. Before Monsanto put all us farmers out of business."

"Now we have to buy all our food at the ABC Corporation FoodMart. We can't afford it."

She slumped down into a chair at the table at looked at Henry.

"We'll make do somehow. We always have." he said in a patronizing voice and sat down at the table.

"How Henry?", she asked. She looked and sounded fatigued. "How will we make do? This Depression's been going on since 2008."

"Oh, I didn't tell you dear?" he asked. "Wal-Mart just gave me a 10-cent raise yesterday. I'm almost making minimum wage again."

"Now, Henry. Do I need to remind you that there is no minimum wage any more? They got rid of that."

She reached over the table and adjusted something on the blue vest he was wearing.

"Your name-tag is crooked again. You have to watch that. They docked you a day's pay the last time that happened."

He shrugged his shoulders. "I know."

"Well, you'd better hurry or you'll be late for work. I left your bike out front for you."

He stood, bent over the table and kissed Irene's cheek.

"Thanks dear. Oh, I almost forgot. I'll be late getting home tonight. We have to watch another 2-hour anti-union, anti-government video this afternoon."

"Another one? That makes the third one this month."

He shrugged again. "I know. But what can I do? Oh, I left the extra house keys on the mantle. You'll need to give those to the Sheriff this afternoon when they come to evict us."

Irene had no more tears. She was all cried-out over the thought of losing their farm and home. For a moment, they both stood, looking out the back window over the brown/grey meadows. Though it was early Spring, the grasses were already dried out by the day's heat which was anticipated to be 120 by the afternoon. The thick coating of grey soot on the landscape, and their home, was from the local coal-powered electrical plants.

They walked together to the front foyer and she held the old screen door open for him. As he walked past, she brushed his grey hair back with her hand. "I'll see you tonight dear." she said.

"At Tent Town," he added.

"Yes. I have our tent rolled up and ready to go on the back porch."

"That's good. I'm sorry I didn't have time to do that," he said tiredly. He kissed her one more time and then walked down the old warped steps to his bike.

She watched him slowly pedal off down the dirt road, wafts of dust and soot rising into the warming air behind him.

It's early morning and the sun is streaming in brightly through the windows. You are in your office, on the phone, or perhaps trading emails with a potential client about an up-and-coming project that you are hoping they will select you to work on. All is going well. They like your online portfolio, they like your resume and they like how you handle yourself conversation-wise. They're confident that you can do the job. You take a sip of coffee, lean back in your chair and think "I've got this."

Then, at the last second, "it" happens. The potential client insists that you must have a certain piece of software in order to do the project. You don't have it, BUT, you DO have a competing software program that absolutely does the same task. You have three options: 1). You can be honest and say you don't have that specific program but one that does the same thing, or 2). You can lie and do the job using your preferred program and when the job is done, you hand them a PDF file and an AI file, all neat and tidy. Who's to know?, or 3). You can go out and spend a gob of money on software just for that project.

Here's my experience with this and let's be honest. Most clients are are not all that knowledgeable about the software programs we designers use. They rely completely on some past project and/or designer and how a project was done then. They think this gives them insight into how something should be done. As a result, they are nearly always inflexible--it's the old axiom, "a little knowledge in the wrong hands can be a dangerous thing". In their minds, if a designer does not have the EXACT software program expected, said designer WILL NOT get the job--period, regardless of that person's experience and expansive portfolio--that's ignoring a LOT. It's a bit like saying to a car mechanic, "well I know you've repaired thousands of cars, but you don't use Craftsman tools, so...".

Here's what I've done to swing the occasionally "software insistent" client my way. Instead of focusing on software programs, I ask them what file formats they, or some production vendor, wants to see from me. What clients consistently seem unaware of is, graphics programs such as Adobe Illustrator and CorelDraw can import and export multitudes of different file formats. For instance, Corel can import and export AI (Adobe Illustrator) files. It is not necessary to have Illustrator in order to do that. Conversely, Illustrator can import CDR (Corel file format). No matter how many times I try to explain the world of import and export filters, clients don't seem to get it. Those filters are an ENORMOUS feature of graphic design programs that few seem to take notice of.

I own the latest of everything software-wise: Microsoft Office 2016, CorelDraw X8, Adobe Creative Suite CS6 and CC, QuarkXPress and Sketchup2017 Pro with Twilight 2.5 rendering engine, CorelCAD (all run on quad-core, i7 Intel chip PCs)--no, I do not have the latest AutoCAD--it's too expensive and CorelCAD does the same thing for a lot less money (SEE TWO IMAGES BELOW). So in the case of a client wanting CAD files, I ask them what format of DWG or DXF file they want. I DO NOT ask which CAD program they want me to use.

Can you see any difference between the two?

To my fellow designers, I hope this helps. If you have not already encountered this road-block, you will at some point in the future. On a personal note, I think it is unfair of clients to do this to us, and quite frankly, I feel it is not any of their business what tools we use to get the job done. After all, we are the experts. If we know the scope of the job and what tools are needed to get the project to the finish line, then clients should let us do our jobs and stop poking around in our toolboxes and worrying about what software we use.

If you have comments or wish to share your experiences with this, let me know.