Decide if the position will be funded with departmental funds, work-study funds, or both. If you hire a work-study student, a percentage of the funding must be departmental monies; the remaining funding will come from the designated work-study program.

Get funding approval from your department.

Funding must be a campus source through the UCSD Payroll Office using sub-2.

If you have a particular student in mind for the position, hire by exception. Otherwise, hire by open recruitment.

Contact your department business or personnel office.

Become familiar with your department's procedures for hiring student employees.

What happens next?

Open Recruitment: The position will be classified by your departmental personnel office and posted on Career Centers' website. Students will apply directly to the department.

Hire By Exception: The position will be classified by your departmental personnel office Student Employment Office will review the online exception request. Approval or disapproval to hire will be sent to your departmental personnel office electronically.

Determine which students may be qualified for the position and interview them, asking each the same set of questions.

Verify that each candidate is currently registered at UCSD (students must be registered each quarter they work). Note: Students registered at other UCs may work at UCSD during our breaks by exception only.

If you are hiring a work-study student, ask for a copy of the candidate's award notification (found on TritonLink) showing an accepted work-study award.

Refer the candidate to the appropriate department contact responsible for preparing the online hire information in the Payroll Personnel System (PPS). Do not allow the student to work until this process has been completed.