Revision as of 11:42, 21 November 2012

Feel free to add to or edit information in this discussion tab as necessary. Please take time to become familiar with the General Keying Standards and be sure to read all instructions on the main project page. (Please note that in case of a discrepancy, project level instructions always trump general keying standards.)

Contents

Extra Keying Helps

Here is an example of a keyed paragraph. This has been reviewed by Anna. -- 17:41, 21 November 2012 (UTC)

Common Keying Errors Found by Reviewers

Location - Key as seen except do not key "City" (unless "City" is part of the name; i.e. "Atlantic City"), "County" or "State". Separate with a comma and do not key any "." (periods). Example - image states, "Litchfield, Mass." you would key "Litchfield, Mass"; not "Litchfield, Massachusetts" or "Litchfield". Another example; image states "Portland, Middlesex county, Conn." you would key "Portland, Middlesex, Conn" not "Portland, Conneticut" or "Portland".

Questions and Answers

If you have a keying question that is not answered on the project page or in any of the information above, click “EDIT” and ask it here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.

Q: Do I correctly understand that nephews and brothers in law are NOT to be keyed?

Q: If it says, Sailing from Boston to Quebec, do we use Quebec as the Arrival Place?

A: Yes, use Quebec as arrival place.

Q: Refering to above question and answer; it states on the instructions "Do not key locations where an individual was thought to have been or gone." I interpreted this to include the arrival place and keyed as such. Am I keying this information correctly? Or is the above answer correct?

Q: If a brother or sister is listed, using only their first names, do we key surname as BLANK or surmise that they have the same surname?

A: From Anna - "Assume the same surname – since they are immediate family members."

Q: If a town and parish are listed as origin, which one should we use as Origin City?

A: We are only keying the city/town and county. (per Anna on message board) (Note: Later on the message board, it states to use Parish if there is no city or town).

Q: Relating to above question/answer: Keyers are entering both town and parish under ORIGIN CITY. In your ANSWER, do you mean to enter city/town and county or city or town and county?

A: As above: Use only the town when ther is one. If no town default to parish. --Paulmd199

Q: When information about a person is carried over to the next image (eg starts in image 2 and continues in image 3), should we use the information from image 3 and input it into image 2 or just omit the information in both images?

A: Key only information on image 2 on image 2 and only what information is on image 3 on image 3.

Per Keying Standards: Can I pull information from one image to key on another? Unless specifically stated otherwise in the project instructions, information should not be pulled from one image to key on another.

Q: The directions on the WIKI say: The relationship field is for the relationship a person has to the primary missing person, which is typically the first name mentioned and in all capital letters. The primary missing person's relationship should be keyed as "self." Does this mean if it says WILLIAM, MARY AND ELLEN KAVAN, they are all to be keyed as self, not self and sisters?

Q. As an addition to the question above, should we key the other relationships as sister, brother, etc, if we can determine that from later wording for the individuals? It would be more beneficial if their relationship is used, instead of everyone that is missing as being marked as self? Also, considering how the other relationships are mentioned, the 2nd missing person might be created with Self, if that person's brother / sister, etc is listed and the 1st person is listed as wife / husband, instead of self?

Q: When 2 people's name are capitalized and there is reference that they are brothers or other accepted relationship, should they both be listed as self or should the 1st be listed as self and the next as brother so that their relationship is known?

A: A keyer received this answer from support (the example had three people who were sought):

"On the Boston, Missing Immigrants project, the Self is the missing immigrant that is listed. Everyone in each of these should be showing their relationship to the missing immigrant. On the image that you sent of John, William and Peter Buckely, the three of them will be Self as the record is about all three of them and then Cornelius will be Father and Ellen will be Mother and Mary and Honora are the sisters.

"On this project, anyone that the record is for, so those that it says Of... you will want to key those in as Self and the rest, simply key in with their relationship to the person or people the record is for." (emphasis added)

Note that this answer says nothing about capitalization of names - you key all missing people as "Self". --Mitchhollander 11:26, 16 November 2012 (UTC)

Q:Should we 'assume' and key last known location as 'Boston' if it says 'last heard from in this city'??

A: In this case, the last known location would be where the article was published. If it can be determined from the article itself, use it. If not, omit it. --Paulmd199 01:16, 12 November 2012 (UTC)

Q: Should we include anything from the continued section at the top of page from the previous page since there would be no 'self' that is related to it?

But you would not include any information from the previous page. - Wiedwoman 20:32, 9 November 2012 (UTC)

Q: Should Departure Place be only places in Europe OR should they be last places seen when it states 'left Montreal in ' with a year? Should Arrival Place be included with a statement of 'left Montreal for Boston in xxxx? Should Montreal be listed as Departure Place and Boston as Arrival Place or should only the 'ports' be listed from the Europe location to the US / Canada location?

Q: If the mother's maiden name is listed do you assume her married surname and enter it in the surname field and enter the maiden name in the maiden name field or does the maiden name go in the surname field?

Q: If the woman is listed as Mrs. Man's Name should we still key her in???? (i.e. John Doe is missing please leave info for Mrs John Doe; or leave info for her sister Mrs John Smith)

A: Yes you should still key her. --Katerimmer 20:16, 9 November 2012 (UTC)

Q: "If the next of kin of EDWARD CROWE, who emmigrated from Ireland to America in 1830, will communicate with Mr Thomas Nolan, they will hear of something to their advantage." Should any of this be keyed??? Edward is not the person who emmigrated, his kin is. .

Q: Since we are all volunteering our time to enter projects and we have to read every word of a document, why are we not entering every person mentioned? I understand that they are not the immediate family of the missing person, but the odds are pretty good that there is someone looking for those brother-in-laws, aunts, nephews, lawyers, etc. It seems to me that when we limit the people that we enter, that we lose valuable information that may be helpful to someone tracing their family roots. And isn't that the reason why we are volunteering in the first place? To record historical documents and to help people make family connections?

Suggestions/Additions

If you have a suggestion or would like to make an addition to the project page, click “EDIT” and post your suggestion here. (If you click on Rich Editor you won't have to worry about formatting your entry.) Then click “WATCH” at the top right on this page and you will be notified via email when an update has been made.