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1 Accounting & P.O. Manual School Accounting Made Easy. The how to guide of the Activity Accounting and Purchase Order Programs. Walk through of Activity Accounting32 Purchase Orders Includes Screen Shots

12 Accounts Clicking on the column headings will sort the column and change the Quick Search box. Use this field to search either account number or account name. It searches from the beginning of the field. Wildcard of % can be used. <Add> C-2 11/21/2008

16 Sub Accounts Verify Sub Account is Not Set Up <List> Use this field to search either sub account number or sub account name. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column and change the Quick Search box. <Add> D-6 11/21/2008

20 Sub Accounts Clicking on the column heading will sort the column and change the Quick Search box. Use this field to search either vendor code or vendor name. It searches from the beginning of the field. Wildcard of % can be used. <Add> D-10 11/21/2008

21 Sub Accounts EPES EPES Software 206 N Armstrong Room 115 Bixby OK Michael Jones If this vendor receives a 1099, you must enter their Tax Id # or Social Security #. Company offers a 10% discount to school districts if you ask D-11 11/21/2008

22 Sub Accounts Field What to Enter Vendor Code Short Abbreviation of Vendor name Vendor Name Full Vendor Name Address Vendor Street Address Address line 2 Additional Street Address Info City Vendor City State Vendor State Zip Vendor Zip Code Phone Vendor Phone Number Fax Vendor Fax Number Attn Your contact at the vendor Tax ID Tax Payer ID or Social Security Number School Vend # Customer ID that the vendor has assigned your school County ID Tennessee only Bid Category User discretionary field Memo Any info that will help you in the future <Save><Close> ADD V ENDOR WHILE E NTERING A R ECEIPT ADD V ENDOR WHILE E NTERING A PAYABLE D-12 11/21/2008

33 Enter Receipts Use this field to search receipt number. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column. Void Receipt <Void Receipt> NOTE: Voiding a receipt will create a negative (reversal) entry of the original receipt. This negative amount must be considered on your daily deposit. If you have already deposited the amount of the original receipt you must decrease your current deposit by the amount of the reversing entry. E-8 11/21/2008

34 Bank Deposits Section F EPES Helpline 1(800) Option 1 Record Bank Deposit Accounting/ Accounting/ Transfers and Deposits/ Deposit NOTE: You may occasionally be required to maintain multiple checking accounts in the event you change banks for some reason. You may add a new G.L. Account and specify it as a checking account. For all new checking account transactions you will simply need to change the G.L. designation from 992 to whatever new G.L. Checking account you set up for the new account. F-9 11/21/2008

43 Enter Disbursements and Payables EDIT DISBURSEMENTS Accounting/ Accounting/ Checks Paid <List> Use this field to search. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column and change the Quick Search box. G-5 11/21/2008

45 Enter Disbursements and Payables Use this field to search. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column and change the Quick Search box. <Void this Check> <Continue> <Cancel Void> G-7 11/21/2008

49 Enter Disbursements and Payables Uncheck this box if you don t want the check to print in the next check run. You will have to check it when you finally want it to print. See Section H. G-11 11/21/2008

57 Printing Checks Clicking on the column headings will sort the column, alternating between ascending and descending. <Edit>. <Save> <Close> OR Clicking on the column headings will sort the column, alternating between ascending and descending. H-19 11/21/2008

59 Printing Checks Only if you didn t use the Blank vendor code. The Print check numbers on checks should only be checked if you do not use pre numbered checks. Normally all checks will be pre numbered. <No> <Yes> <No> <Yes> H-21 11/21/2008

64 Adjustments <List> Use this field to search. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column and change the Quick Search box. <Edit><Save> <Close> I-4 11/21/2008

84 Receive on a Purchase Order Section P EPES Helpline 1(800) Option 1 Receive Items on Purchase Order RECEIVE E NTIRE PURCHASE ORDER (BASIC D ETAIL) Accounting/ Purchase Orders/ PO Add Edit Receive <List> Use this field to search PO # or vendor. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column and change the Quick Search box. P-1 11/21/2008

86 Receive on a Purchase Order RECEIVE PARTIAL PURCHASE ORDER (MORE D ETAIL) Accounting/ Purchase Orders/ Po Add Edit Receive <List> Use this field to search PO # or vendor. It searches from the beginning of the field. Wildcard of % can be used. <Edit>. Clicking on the column headings will sort the column and change the Quick Search box. P-3 11/21/2008

89 Receive on a Purchase Order <Edit>. Use this field to search PO # or vendor. It searches from the beginning of the field. Wildcard of % can be used. Clicking on the column headings will sort the column and change the Quick Search box. <View/ Edit History>. P-6 11/21/2008

103 Administrators YOU WILL BE PROMPTED TO COMPLETE STEPS 1 AND 2 OF THE YEAR END ROLLOVER. YOU WILL RECEIVE A MESSAGE THAT PRIOR YEAR DATA EXISTS OVERWRITE (Y) OR (N). THIS IS SIMPLY MOVING YOUR LAST YEARS DATA INTO THE PRIOR YEAR FOLDER TO MAKE IT AVAILABLE FOR YOU TO REVIEW AS NEEDED. R-6 11/21/2008

111 Administrators AUTO BACKUP PROCEDURES: 1. ONCE LOGGED INTO THE SOFTWARE SELECT SYSTEMAUTO BACKUP. 2. ENTER THE LOCATION OF THE DATA IF DIFFERENT THAN WHAT IS DEFAULTED. 3. SELECT THE BACKUP FORMAT. SELECT ZIP IF YOU WANT A COMPRESSED ZIP FILE OR SELECT MDB IF YOU WANT THE DATABASE UNCOMPRESSED. 4. SELECT WHICH DAYS OF THE WEEK YOU WANT THE PROGRAM TO BACKUP AUTOMATICALLY. 5. ON EACH DAY OF THE WEEK YOU WILL ENTER THE LOCATION OF WHERE YOU WANT THE DATA STORED. YOU CAN ENTER THE SAME PATH FOR EACH DAY AND IT WILL OVERWRITE THE BACKUP EACH TIME YOU OPEN OR CLOSE THE PROGRAM, OR YOU CAN ENTER THE DAY OF THE WEEK IN THE PATH AND IT WILL BACKUP INTO THE 5 INDIVIDUAL FOLDERS FOR THE DAYS OF THE WEEK. 6. SELECT SAVE THEN CLOSE. R-14 11/21/2008

Accounting & P.O. Manual School Accounting Made Easy. The how to guide of the Activity Accounting and Purchase Order Programs. Walk through of Activity Accounting32 Purchase Orders Includes Screen Shots

EPES School Accounting BASIC ACCOUNTING and Purchase Orders for Windows Copyrighted by Educational Programs and Software, Inc. 2000 This documentation may not be copied without written consent from EPES

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Reconciling Bank Statements If this is the first time you have reconciled a bank statement for this company, you must prepare your bank accounts. See Chapter 4, Setting Up Bank Services, for the procedure.

May 18, 2015 revised Security Awareness link http://bblearn.missouri.edu Other resources: Signup for Swipe Reader Guidelines for Credit Card Swipe Reader What is the Merchant Service? The Merchant Service

Reconciling Bank Statements If this is the first time you have reconciled a bank statement for this company, you must prepare your bank accounts. See Chapter 4, Setting Up Bank Services, in the Tax and

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TheFinancialEdge Administration Guide 102011 2011 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including

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Introduction on Contact Management Software EZY Call Manager 7 1 Leads How important it is? Leads are considered as raw details of un-develop business opportunity. Leads can become a great sales opportunities

TheFinancialEdge Reports Guide for Accounts Payable 041813 2013 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical,

We recommend that you create seven binders: one each for each SAGE PRO module you own: General Ledger Inventory Control Accounts Receivable Accounts Payable Order Entry Purchase Orders Payroll If you have

1. Invoice Maintenance Table of Contents Invoice Maintenance... 2 The Invoice tab... 3 The General Ledger Reference Accounts tab... 6 Click on 1. Invoice Maintenance from the Main Menu and the following

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111506 2006 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying, recording, storage

Knowledge Base Table of Contents Customers How Do I? Set up a Customer?...2 Record a payment received from a customer?...5 Allocate the customer s payment to an order?...6 Deposit the customers payments?...8

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Managing Company Credit Cards Contents About Managing Company Credit Cards Managing Credit Cards as Vendors Managing Credit Cards as Short Term Liabilities Paying by General Check Without Posting the Statement

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AgencyPro Cash Accounting Workflow This document is a supplemental accounting guide to reiterate the general processes outlined during the first accounting training. Some of the outlined processes differ

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Pay.It Information in this document is subject to change without notice. Companies, names and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced

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120506 2006 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying, recording, storage

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