Month: September 2015

Looking for a really great PA for a busy family! You will be based in their home and help with everything and anything in their lives. Duties will include some house and staff management, errands, party planning, overseeing renovations and deal with vendors etc. Ideal candidate is a mind reader who has a great attitude and is a self starter who doesn’t need to be told how to be an Assistant. Must have an east coast work ethic and be open and flexible!

Full time Chef – Beverly Hills
Salary: DOE, up to $115k
Hours: TBD
A busy family in Beverly Hills seeks a Chef for the following needs:
Should prepare:
– Breakfast, lunch and dinner
– Custom snacks as requested
– Baby food
– Shabbat dinner on Fridays
– Holidays (Thanksgiving, Jewish holidays, etc).
– Dinner parties
– Stocked food for the weekend
– Staff lunches
Responsibilities:
– Create weekly/monthly menus with meals that are varied; be able to design creative diet and juicing plans as needed
– Grocery Shopping:
– Farmer’s market once a week
– Buy organic produce, and other items whenever possible
– Clean up kitchen after meals
– Ensure the kitchen/pantry is always clean and meets standards of health and hygiene
– Maintain the refrigerator and make sure it is stocked with only fresh food
– Store and label all food properly with dates
– Help care for the vegetable garden at Bel Air residence (will be moving in around spring/summer of 2016)
– Purchase any kitchen appliances, dinnerware needed
– Oversee housekeepers when they are serving; ensure their level of training is maintained
– Work with Estate Manager to plan parties and create rental orders
– Travel to NY residence as needed

We are looking for a warm, upbeat and friendly personal assistant to help a busy elder musician and artist in his uptown apartment and downtown art studio. Job will include- all personal errands, getting art work photographed and framed (some heavy lifting) handling household needs and dealing with all in home vendors, scheduling, bringing things to storage and anything else that might pop up! Ideal candidate is engaging, patient and has detailed!

The Creative Director role is a rewarding position that requires a candidate who can easily adapt and be flexible to different situations, and take change in stride. As the Creative Director, you will be the right hand of the Publisher and Editor to research, pitch and secure all editorial content, and help support maintenance for existing and potential advertising partnerships through editorial opportunities. You will produce all editorial shoots with strategic planning and efficiency. Producing events for the publication will also be a huge responsibility.

Job duties for this role include, but are not limited to the following:

-Book and produce bi-monthly niche magazine from helping with conception to production to print

This role requires you to be comfortable communicating via email and on the phone while juggling many moving pieces. Having a knowledge and passion for photography, art, culture and fashion is important.

EA to CEO of FAST growing Beauty Co.
West LA
60K to 80/85K plus benefits, based on experience and salary history.
General Hours 9am to 7pm
An exciting opportunity to join a very fast growing beauty company where everyone who works there really believes in living a healthy lifestyle.
At this time we seek a multi faceted EA who is on point at all times, is exceptional at DETAILS, doesn’t drop the ball and knows how to keep pace with a busy but very manageable life. With successful abilities in this role, there is opportunity to grow into other areas of the company at the appropriate time. The executive assistant provides high-level administrative support to the company CEO by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Essential Functions
• Develop reports, letters and presentations using relevant computer software.
• Coordinate the development of final presentation material for the CEO.
• Draft and review talking points for presentations and speaking engagements.
• Manage and coordinate email correspondence and respond on behalf of the CEO when needed.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Manage CEO calendar and ensure daily meetings run smoothly.
• Facilitate the invoicing and payments of select vendors as related to the executive office.
• Serve as a liaison between the CEO and other staff members, external vendors and members of the public.
• Represent the CEO in meetings from time to time.
• File and retrieve corporate documents, records and reports.
• Coordinate and manage travel arrangements.
• Be anticipatory of the CEO’s needs and ensure readiness.
Competencies
• Communication Proficiency.
• Time Management.
• Collaboration Skills.
• Personal Effectiveness/Credibility.
• Flexibility.
• Technical Capacity.
• Confidentiality and Discretion.
• Ability to work in high pressure situations.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Travel
10% travel for major corporate events.

Required Education and Experience
• Bachelors degree in a related field
• 4-7 years of progressively responsible administrative experience. Two years at the executive level is preferred.

A lovely family with 2 girls in BH seeks a FAMILY ASST/Nanny
$20-25 an hour
Beverly Hills
Monday to Friday, 1-7pm most days
May be asked to stay later once in a while and weekends once in a while.
Seeking a smart, efficient and together family assistant/nanny for a family with 2 girls in Beverly Hills. Some AM’s may be asked to run errands, but most days will be 1-7pm. Pick girls up at school (1st grade and 5th grade), take to activities, assist with afternoon needs and homework, preparing light diner for kids. Organizing kids etc.

Personal Assistant/House Manager
Beverly Hills, CA
65K – 85K DOE and Salary history
Full benefits after 70 days
9am-7pm with flex as needed
A dynamic investor/entrepreneur/author, who advises businesses, seeks a
very savvy, experienced, hard working and thick skinned PA to manage a variety of areas. Client works out of a home in Beverly Hills with office is in West Hollywood, five minutes away. There is an admin/operations person at the office so this role is catering to the client’s need personally and will be a right hand person role. The client is extremely busy, organized, smart and detail driven and will seek the same from the person in this role.
Duties:
Will manage a 16,00 square foot home.
Errands
Management of appointments, especially for the home and personal.
MUST be tech savvy, will ideally have their own lap top (not a deal breaker) and will always be forward thinking and great at anticipating needs.

MUST have at least 5 years of C-Level Exec Asst exp in a home office. This is NOT a PA job.

Seeking a talented, driven, professionals that take pride in their work and celebrate a healthy lifestyle that represents our market-leading brands. The Executive Assistant to our Co-owner and Vice Chairman is no exception. In this highly visible role, the Executive Assistant will run all aspects of the Co-owner and Vice Chairman’s busy schedule and will be relied upon to be a central ‘go to’ person for a myriad of requests and needs. This is an amazing opportunity to support an incredibly successful business leader, philanthropist and author. This position will be based in the Family Office located in her residential home in Beverly Hills.

Here’s what you’ll do:

· Manage calendars (business, social and otherwise) for the Co-owner and Vice Chairman, ensuring all details are meticulously thought out and communicated.

· Interface with all executive leaders, and their assistants, across the Company; planning meetings, conferences and taking phone messages.

· Detailed travel planning for Co-owner and Vice Chairman with her husband, and sometimes for the entire family. This includes understanding and knowledge of high level travel preferences and logistics management with astute attention to detail.

Seeking a dynamic, sharp, exceptionally detailed and proactive assistant to work within a team in a very prolific producer’s office. Will be responsible for any needs that arise, errands, driving client in a Tesla so must be a good driver and calm. Will be right hand person and be with client most of the time. Will also be at client home as needed and interface with house manager.

EA/PA to CEO – Hybrid and back up for other EA/PA
Office hours 9-6pm plus OT always needed.
Hours can be 55 hours a week.
$60K – 75K (maybe 80K) Depending on true salary history and experience.
Benefits – after 30 days with voluntary dental and vision.
A very busy, buttoned up and professional but not stuffy law office seeks a back up EA/PA. There is one EA and one PA – but seeking a catch all who can take on other projects. The EA reports to managing partner, and the PA supervised by another executive in office.
This role will report to executive and then eventually managing partner.
Duties will be fairly EA based with PA needs such as taking dog for walk.
errands, picking things up, etc. The managing partner is someone who loves fashion, food, music etc., but is also very serious about business. We seek someone who is detailed, organized, forward thinking and extremely capable.
MUST have had 3 years of good office EA/PA experience. Must also be very flexible as needed for hours.