Administrative Assistant

CAREER CHAT Join us in a 10 minute virtual career chat to speak to a Fairfield Recruiter on this opportunity. Click on the link (or copy the URL and paste it into your web browser) to register: Wednesday 2:00pm EASTERN TIME URL: https://app.brazenconnect.com/a/ffr/s/4vOLa/next Duties: Distributes incoming mail and prepares outgoing mail. Responds and distributes phone and email correspondence. Update property reoccurring work order (RWO) system as required. Maintain Service Management SharePoint reports and update reports. Maintains and updates Service Management emergency contact lists. Processes contract, purchase order and change order requests. Responsible for various reporting updates and distribution. Manage various third party supplier accounts. Responsible for the auditing and control reporting for National Vendor accounts. Assist Regional Service Managers with administrative functions. Work in conjunction with the National Service Manager related to procuring, processing and maintaining national agreements and master service agreements (MSA) as required. Meeting coordination as needed. Prioritize work schedules and use effective time management to avoid regular workload disruption by specially requested projects Requirements: Two or more years' of administrative experience. Prior multi-family maintenance/service management and or construction administration experience preferred. Experience using Microsoft Outlook, Word, and Excel. Prior experience using Yardi and SharePoint preferred. Professional verbal and written communication skills. Demonstrate dependability, flexibility, and teamwork skills. Superior customer service skills including the ability to manage difficult customers and/or situations. Strong attention to detail, organizational, time-management and problem solving skills. Detail oriented; ability to manage conflicting priorities and to adjust priorities on a daily basis. Ability to work a flexible schedule to include weekends, evenings and holidays.

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