On March 1, 2011, Commissioners Court approved the utilization of E-Verify in Dallas County (Click here to view the court order). The Employment Eligibility Verification Program (E-Verify) is an internet-based computer application that allows an employer, using information reported on an employee’s Form I-9 (Employment Eligibility Verification) to determine the eligibility of that employee to work in the United States. The Citizenship and Immigration Services (USCIS) Agency in the Department of Homeland Security (DHS) operates E-Verify in partnership with the Social Security Administration (SSA).

Dallas County will officially start using E-Verify on April 1, 2011.

All Employers participating in E-Verify MUST:

Notify all job applicants of E-Verify participation.

Clearly display both the English and Spanish ‘Notice of E-Verify Participation’ and the ‘Right to Work Poster(s).’

Ensure that all Form I-9 (Employment Eligibility Verification) List B documents have a photograph.

Verify all newly hired employees no later than the third business day after they start work for pay.

Obtain a Social Security number (SSN) from all newly hired employees.

Notify all newly hired employees that documents presented with the I-9 Form (Employment Eligibility Verification) must be original/certified, unexpired, and cannot be laminated or altered. Refer to back of I-9 Form for a list of acceptable documents (Click here for specific information about the I9 Form).

It is critical that all hiring departments assist the Human Resources/Civil Service Department in complying with the guidelines established by The Citizenship and Immigration Services (USCIS) Agency in the Department of Homeland Security (DHS) and the Social Security Administration (SSA) by ensuring prospective employees have the necessary documents for verifying their eligibility to work in the United States.