Info About Recognition

What's New?

New Student organization recognition for the 2016-2017 year recognition process closed
on September 16th, 2016.

Any applications received after the September 16th, 2016 5pm (PST) deadline will be
reviewed in the Spring 2017 recognition period. No exceptions will be made.

The Spring recognition process for new organizations opens on January 2nd, 2017. All
recognition requirements must be completed by February 17th at 5pm (PST).

New Student Organization Recognition

Can't find a group that fits your interests? Want to start a new organization at SJSU?
It's easy!

To become a student organization, all groups must go through the recognition process
to be officially recognized at San José State University.

New Student Organization presidents must complete and submit the Recognition Application
via SpartaNet and complete all recognition requirements.

Procedure for New Student Organizations

New student organizations are defined as groups that have never been recognized at
San José State or had their recognition lapse prior to April 1, 2016.

Step 1 - Review All Necessary Materials

The Fall 2016 recognition period has closed.

Any applications received after the Fall deadline (September 16th, 2016 5pm (PST)
will be reviewed in the Spring 2017 recognition period.No exceptions will be made.

The Spring recognition process for new organizations opens on January 2nd, 2017. All
recognition requirements must be completed by February 17th at 5pm (PST).

Ensure that your SJSUOne Account is activated before you attend a New Student Org Info Session in order to access
the online recognition system SpartaNet.

Step 2 –Attend a New Student Organization Info Session

The President of each new group is required to attend one New Student Organization Info Session to initiate the recognition process. Although
only the President is required to attend, other potential officers and members are
welcome to attend. At this time you will be provided the information of a direct Student
Involvement staff member who will guide you through the recognition process. Following
this meeting, the Student Involvement staff will activate your organization's account
on SpartaNet.

Spring 2017 Recognition Info Sessions

January 13 - 12noon-1pm, Student Involvement (SU 1360)

January 25 - 10am-11am, Student Involvement (SU 1360)

February 3 -12noon-1pm, Student Involvement (SU 1360)

February 6 - 1:30pm-2:30pm, Student Involvement (SU 1360)

Step 3 - Gather Minimum Membership

Student organizations must have a minimum of 8 currently enrolled and matriculated
SJSU students, two of which must be a President and Treasurer. First-semester freshmen may not serve as presidents or treasurers. The President and Treasurer must have a minimum 2.0 cumulative GPA, be currently
enrolled in at least 6 credits (3 credits for graduate students), not have completed
over 150 units or 125 % of the units needed for their major, and be in good standing
with SJSU (per CSU Executive Order 1068). Please note that the roles of President
and Treasurer cannot be held by the same person. Officers and at least eight members
must be registered in SpartaNet by the deadline in order to be recognized.

Step 4 - Develop & Approve Constitution

Review the Student Organization Constitution Outline (PDF) carefully. Adhering to the guidelines is a required part of the recognition process.
A carefully-developed constitution contributes to the long-term success of the organization.
The constitution must be voted on, approved by the membership of the organization,
and dated. If at any time you have questions about developing the organization's constitution,
please contact us at studentorgs@sjsu.edu.

If your organization is affiliated with a national, state, or local organization,
you must provide that organization's constitution and/or bylaws with your organization.

Step 5 - Read and Agree to the University Policies and Procedures for Student Organizations
and Student Organization Code of Conduct

Step 6 - Attend Leadership Conference

The organization's President and Treasurer must each participate in an alcohol awareness
education training and a sexual violence prevention training.

Date/Time: TO BE ANNOUNCED

Step 7 - Select an Advisor

Student organizations must have an SJSU faculty/staff member serve as an advisor.
This person must hold at least a bachelor's degree (graduate interns/assistants are
subject to Student Involvement approval) and cannot be an employee of an SJSU auxiliary
department (e.g.: Associated Students, Spartan Shops, Student Union). Advisors must
be listed on SpartaNet and will be verified by Student Involvement. Advisors are an
important campus resource and help provide continuity from year to year. The presence
of an advisor is often necessary in order to reserve certain university facilities,
as well as utilize other University resources (per CSU Executive Order 1068).

Step 8 - Submit Information to SpartaNet (Online Recognition System)

Login to SpartaNet using your SJSUOne Account and complete the following items:

Input Membership Roster (at least eight, which includes the President and Treasurer)

Input Officers (at least President and Treasurer)

Input Advisor Information

Complete the Recognition Application

Note: Only the Student Organization President may complete the Recognition Process
for Student Organizations.

Step 9 (Optional) – Schedule and Complete a Consultation Meeting

After completing the above steps, we strongly recommend you schedule a meeting with
your Student Involvement staff contact. We will review your organization's progress
and discuss your plans and goals for your first semester as a new student organization
at SJSU. We can also provide you with useful resources and advice on event planning,
membership recruiting, and developing your officers and members.

After the Recognition Deadline:

Step 10 - Communicate with Student Involvement during the Recognition Period

The recognition process takes approximately six weeks from when you complete and submit
the required materials until you receive an official recognition letter. During this
period, your timely response to any requests for information or changes to your constitution
will speed up the process.

Groups that miss any of the steps will not have their recognition granted.

Additional Steps for Club Sports and Fraternities & Sororities:

An organization that is a competitive club sports team and competes with non-SJSU
sports clubs in a league environment must be affiliated with the SJSU Club Sports Program. For more information, visit the
Club Sports Developmental Program site.

Organizations seeking affiliation with any fraternity and sorority council (IFC, PHC,
NPHC, USFC) must complete the Fraternity and Sorority Expansion Process. For more information about becoming a recognized fraternity or sorority, please
contact the relevant Student Involvement staff member.