Term Position Guidelines

DIVISION OF STUDENT AFFAIRS

Guidelines for Creating Term Positions

Request to hire a term employee must be approved in advance by the VP for Student Affairs Office. The request from the department Director must include a justification for requesting a term position as well as the specific term being requested.

The Office of Human Resources must be notified of our desire to designate a position as a term position prior to posting the position. The notification will be made by the department Director in writing to our HR employment representative as part of the recruitment process.

The UofL job description posting and all other job postings must include a clear statement indicating that the position is a term appointment. The job descriptions must include a specific ending date for the position.

Sample text: This is a one year non continuing position that will end on June 30, 2014

Any offer letter provided to the preferred candidate must include specific ending date for the position. and the candidate must sign a document indicating they understand that the position will end on a specific date.

Sample text: I, (employee name), accept this offer and understand that this is a non-continuing term position and that this position will end on June 30, 2014.

If the department director wished to extend the position at the end of the term – they must seek approval from the VP for Student Affairs Office.

New offer letters and sign off documents must be prepared and executed with new ending dates.These letters are generally prepared by the VPSA office staff.