Mercy Corps exists to help people build secure, productive and just communities.

Driven by local needs, our programs provide communities in the world’s toughest places with the tools and support they need to turn the crises they confront into the opportunities they deserve.

Mercy Corps is looking for committed and dynamic individuals to take up the following positions.

Office Administration Officer

Nairobi

Program / Department Summary:

The operations department is committed to implementing and maintaining the highest standards of efficiency and integrity in daily administration, logistics, procurement, asset management and IT for the national and field offices Kenya.

The overriding objective for all Mercy Corps operations activities are the prompt and effective provision of on-time solutions to Mercy Corps’ beneficiary populations in compliance with Mercy Corps’ and donor policies, procedures, regulations and specifications.

Essential Job Functions:

Overall responsible for office administration in Nairobi in compliance with Office in a Box and in-country policies

General

Direct supervision of Administrative Assistant and oversight for international and domestics travel and hotel bookings/reservations. Supervision of office cleaner and performance development plans for all staff under supervision.

Act as the in-charge of administration in the Nairobi office including coordination of routine staff meetings, and sometimes representation at local government offices as advised by management.

Monitor and control Nairobi administrative/office expenses and budget

Collate office-specific updates for routine meetings.

Administration:

Ensure full compliance with all relevant Mercy Corps and donor guidelines; keep up to date with changing policies and guidelines.

Ensures Mercy Corps office and compound are well maintained and suitable for working and living.

Identify and ensure the provision of necessary training and guidance for administrative national staff.

Oversee record room and paper file management for administration

Coordinate with Mercy Corps managers regarding the relations with local authorities; liaise with government offices, UN agencies, NGOs, as required.

Coordination of visa & work permits for expatriate staff and visitors.

Minimum of 3-5 years field experience in administrative or operational support functions, including procurement, logistics and human resources management, with a humanitarian non-governmental organization, including two years in a field emergency/relief setting

Experience in setting up and managing administration and logistics management systems

Demonstrated ability to live, work and solve problems independently and effectively in a multi-cultural setting.

Demonstrated ability to effectively manage multiple teams in different locations in a high pressure environment

Strong computer skills in Microsoft Office applications required

Excellent verbal and written English communication skills required; good knowledge of Swahili and other local languages desirable.

Success Factors:

Flexibility and creativity in planning and problem solving

Ability to take initiative, learn quickly and be accountable for results

Ability to understand the larger picture while remaining focused on the details

Awareness of and sensitivity to multi-cultural international development work

Even temperament and a good sense of humor

Security awareness

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting.

Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Interested candidates who meet the above required qualifications and experience should submit on or before September 10, 2013 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to hrkenya@ke.mercycorps.org

Applicants must clearly indicate on the email subject the position and location they are applying for, e.g “Human Resources Officer-Nairobi”

Applications without the right subject heading will be automatically disqualified.

Please do not attach any certificates.

(ONLY Qualified short-listed candidates will be contacted)

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