No Show policy - Event Etiquette - Three Strike Policy

Given you all have the ability to put events on our calendar, it is good to know we expect reliability from our members who book into your events. We therefore suggest you familiarise yourself with our No Show policy and what to do if a member ends up being a No Show for your event.

What constitutes a “No Show”

A member books who into an event and simply doesn’t show up to it and doesn’t explain why or even apologise for it.

A member books out of an event past a clear cancellation policy deadline designed by the event organiser which could be anything from two hours to two days beforehand. If applicable event organisers should specify this in red at the bottom of their event.

A member emails their apology while the event is in progress which is too late for the host/ess to find out that they aren't actually coming.

Our “No Show” Three Strike Policy

At the end of each event, it is advised that each host/ess edits their attendance. They can do this by clicking the Tools button under the RSVP button for their event. If they note there was a No Show, depending on their own personal event policy they can choose whether or not to mark “No Show” against that member’s name. This member will then show up at the bottom of the RSVP list for this event as a No Show under the Yes people who did attend. This will also become part of their permanent record for this group.

It is advised when No Shows are recorded that a polite email is sent to this member alerting them about our No Show policy. Please give the member 24 hours to have the chance to explain why they failed to show up in case the reason was traumatic or really out of their control. It is then up to you whether or not to remove the No Show strike against them.

If 24 hours after the event you have heard nothing at all, we suggest sending something like the following: -

Hi XXX,

I hope you are well.

I am just writing to you to let know about HPP’s’ "No Show" policy. Please take the time to read it: -

If a host/ess has sent you here, then a No Show strike has most likely been placed against you. Please be accepting of it and preferably send them an apology for letting them down.

Our group has a very simple three strike policy. If three No Shows are recorded against a member then they will be removed from our group and sent a polite goodbye email. They will then just have to find another Meetup group more willing to accept this type of behaviour.

We would prefer to think any No Shows are simple oversights or unexpected crises that prevented the member from attending which is why each member is given three strikes rather than just one. We understand unforeseen things do happen and because we are all human, sometimes we just plain forget to put it on our calendar to remind us. It happens and is not the end of the world but a No Show policy does remind us that other people get affected if we don't show up.

We are confident No Shows will be rare occurrences with this group. We like to think positive.

Organizers:

We're about:

This is a fun, friendly SOCIAL group for active people from all over Melbourne with a happy, positive mind set and an outgoing nature! This group is perfect for couples as well as singles. Although our group is open to all ages from 18 and up, currently the majority of our active members appear to be in the 40-65 age group and the majority of our activities seem to be mainly based in the Eastern to far Eastern suburbs but this may change over time.

Events we have on offer are our Big Get Together dining event held on Sunday nights every six to eight weeks or so at Leighoak Club in Oakleigh, other dining events, trivia, singles dancing events, bush walks, karaoke, board games, movies, stargazing, tennis, table tennis, meditation, yoga and anything else our 100 plus event organisers can dream up. The majority of our events are activity based and although there are plenty of opportunities to dine out, more often than not there will usually be some kind of activity associated with the dining experience.

All members are encouraged to suggest events for the calendar and once a new member suggests an event deemed appropriate for our group (self-promotional events specifically designed to line the host's pockets without permission are excluded) they will be upgraded to Event Host status,

Membership is FREE. All you need to do to join is to: -

• Provide a close up head shot of you and only you for your HPP profile. This is a NON-NEGOTIABLE requirement to help our 100+ event organisers identify you at events and for you to be able to identify them. Think passport photo with a smile. Please click PHOTO REQUIREMENTS for examples of what we need and to also see what won't be accepted. As Meetup uses your general account image for joining, if this is something other than a head-shot photo of just you, you will need to change this immediately on your HPP profile after joining. All applicants sit in pending until approved or declined and you will be given at the very least 2 hours to update your profile image to the required head-shot image or you will be declined. A quick selfie clearly showing your head and face with a smart-phone is perfectly acceptable. Being a professional photographer, if we catch up at an event where I have my camera, I am happy to take a nice photo of you so you can update later.

• Thoughtfully answer the profile membership questions preferably in detail. We want to get to know you better.

RULES OF CONDUCT FOR OUR GROUP

• Be reliable. If you book into a hosted event you either must show up for it or let the host/ess know in plenty of time if you can't make it. Please read our NO SHOW POLICY.

• Bring the most cheerful version of yourself to all of our events leaving negative baggage at home and treat all other members with kindness, courtesy and respect.

• Show an ongoing interest in our group by checking in every now and again. This doesn't mean attending events. It just means looking at our calendar every now and then. Members who haven't logged in to even look at our web page for six months or more may be automatically removed as it will be assumed our group has nothing of interest to you or you have moved away. Please note, you will always be welcome to return if this occurs if you find time for us.

For more information about our group, please clickNEW MEMBER INFORMATION which can also be found under Discussions.