Series 9400

These records are housed in the Utah State Archives' permanent storage room.

Scope and Content

Candidates for state executive and legislative office are required to file periodic reports disclosing the money they raise and spend. These financial disclosure reports are submitted to the Lieutenant Governor's office at set times throughout the election cycle. The reports help to protect against conflicts of interest and to facilitate open and ethical government. They are governed by UCA 20A-11 (2002). The reports include the following types of information: candidate's name, political party, office, address and signature; and itemized listings of contributions, expenditures and loans. Financial disclosure reports were filed with the State Auditor until 1984. Thereafter filings were transferred to the Lieutenant Governor's office, and then to the Elections Office at the time of its 1995 creation.

Early filings include some non-standard reports--e.g. individuals seeking judicial office and membership on the Utah State Board of Education; and disclosures once required of all media outlets that accepted expenditures from candidates for public office. There are some additional filing aberrations relating to document type. Declarations of candidacy, campaign committee designations and other related forms were sometimes attached to the disclosure reports, that in later years were filed separately.

Arrangement

The 1976 reports are an exception to the series' general order. They were microfilmed without attention to sequence. The original paper copies did not survive, so they could not be re-filmed. Thus the user will need to pay careful attention to the container list to locate reports of interest from this particular year.

Research Note

Financial disclosure reports filed since 1998 are available in their entirety online on the Elections Office website. Thus, only reports filed prior to that time will be available for review through the Utah State Archives.

Related Records

Political action committee financial disclosure forms from the Lieutenant Governor, Series 19908, document the contributions received and expenditures made by Political Action Committees, Political Issues Committees and corporations.

Election cycle records from the Lieutenant Governor, Series 21818, contain documentation required to conduct elections--e.g. declarations of candidacy, candidate certifications, etc. Declarations of candidacy are sometimes attached to the financial disclosure filings rather than to election cycle materials as is usual.

Political party financial disclosures from the Lieutenant Governor, Series 21838, document the contributions received and expenditures made by political parties.

Access Restrictions

This series is classified as Public.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Gaps in Series

Reports from 1974 and 1978 are missing.

Processing Note

This series was processed by Anissa Taylor in January 2003. The container list was updated in April 2005 by W. Glen Fairclough Jr.

Processing Note

Need to add remaining boxes in custody to container list, also check ranges in Versatile.