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He congratulated Charlie Griffies on being awarded the new Business Unit Manager position for ANSA, and said that we look forward to working closely with him and await with interest how Queens Park will feature in the new set-up.
Also, Derek offered get well wishes to Sheila, our Secretary, who has broken her wrist badly, walking along a cliff edge by the sea, we are glad you are still with us and hope you mend soon!
New attendees were welcomed.

The ground works.....Works as discussed at the last meeting have been awarded to – Manchester and Cheshire Construction Co. Ltd– Value of contract £26K – in brief works are:

West Lodge

Timber replacement to North Elevation (excluding Bell Tower)

Carving of inscription

Timber repairs to Bell Tower

Render repairs to Bell Tower

Render repairs to rest of east elevation

Prepare and decorate affected areas

Decoration of inscription

Clock Tower

Replace Finial and base

Algal Removal

Railings and Gates

Repairs to gates

Preparation and redecoration of gates

Repairs to railings

Preparation and decoration of railings

Supply and Installation of 4 No. Crest Plaques to Entrance gates

Provisional allowance for stone repairs (inc.Algal Removal)

Bowls Pavilion

RWPs (Two number) and timber cladding

Drainage alterations and making good to paths

ii. Footpaths
Approval for funding of £500K has been confirmed last week to undertake footpath reinstatement/construction works. The group welcomed this news with enthusiasm and Howard Curran requested a thank you letter be sent on behalf of the Friends to the Leader of the Council.

Plans are presently being submitted and are to be liaised upon with the DRE.

Charlie Griffies presented a map of the Park and detailed the work to be undertaken in line with DVA requirements. Derek Morgan observed that the group is proud to have obtained this additional funding which is down to all the lobbying done by all present, and support from Chief Officers.

He noted that work in the valley (Coronation Walk) is not included in this plan – that part of the project is dependent on any spare monies from the footpaths, plus possible funding from WREN.

A question about a possible Poppy Bank against Victoria Avenue was raised – it was agreed that this commemorative tribute should be actioned for 2016 to coincide with the Centenary of Flanders.

It was also pleasing to note that the Gulf War Memorial has been refurbished, replacement plaque made and memorial cleaned and reinstated.

5 Friends of Queens Park Web Site
Peter Sinclair was welcomed: before early retirement, he looked after the council’s web pages. Peter shared with us advice regarding the creation of a dedicated QP web site. He was able to offer suggestions and useful guidance to Kirsty and Sheila who hope to implement a site very soon. In the meantime, Kirsty has investigated available domain names.

Derek – to confirm Lions Scouts weekend – includes raft building and BBQ.

The Pickle Jar is to hold a Murder Mystery Evening and is looking into the possibility of a Mad Hatter’s Tea Party.

iv May 2nd:Poetry Blast hosted in the Pavilion by the Pickle Jar for Creative Crewe. Featuring Angela topping and Jim Broadbent. Admission £3

v. Noticeboards Two new boards have been erected and one of the former boards has been placed at the south gate (Moreton Road)

7 ANTs Review

Chris Curran presented a report, commenting on their recent day of action when 33 volunteers took part.

Entries for the community Garden design competition have been judged and a winner from each class at Wistaston Green school was displayed for comment. Ian Clark at Reaseheath College has expressed an interest in becoming involved in taking this project further.

Prizes for the children are required: Derek is to approach Minshull’s Nursery for growing kits.

It was suggested that the press and TV should be invited to cover the QP project, especially in view of their previous footage.

9 AOBIssued Raised:

Information had been received re tree planting projects in areas of land used by the public.
Grants of between £100 to £700 are available to schools to help undertake a tree planting project during National Tree Week (29 November 2014 to 7 December 2014).
Assistance is available to cover costs of trees, labour and costs to enable establishment.
Children under the age of 16 must be actively involved in the planting process and schools must be local authority run or charitable institutions.The current deadline for applications is 31 March 2014.

Small works packages are underway:
Designs and specification for mini-tender purposes are shortly to go to specialist Heritage Contractors via Assets. The works are for:

West Lodge: possible renewal of a section of the main horizontal load-bearing timber beam to the rear elevation. Carving of bespoke wordage on the new beam is required and may need to be carried out off-site and then installed once prepared.

Main Entrance: Rails and gate are to be repaired. Ornate features to be recreated where needed as broken. Curbed rails are to be repaired

Entrance areas East, West, South Gates: Crest plaques are to be installed. The base plates are already on the gates in readiness. (A copy of the design was available for attendees to view).

Bowls Pavilion : Installation of rainwater goods to Front Elevation – this is required for Building Regulation Approval

Gulf War memorial – thebase went in last week. The monument is now back or return is imminent.

Electrical works in Lakeside Pavilion, East and West Lodges for building regulations – works are mainly to the toilet (disabled provision) and kitchen venting.

5.2 Planning and possibly listed building consent will be required for the package of works Assets are also currently collating a package for:

Boer War Memorial
Work to clean off kerbs, and posts, 24 new post fixings, re-fix, supply and install new chains and eyelets, inner plinths to be cleaned

Clock Tower
Damaged sandstone ball to be replaced
Plaque to be cleaned and wording picked-out.

Games pavilion

Engineer to inspect structure due to movement in wooded frame and cladding. Same engineer to report on Lakeside Pavilion veranda re non-slip strips.

For all of the above we are anticipating at least £29K worth of investment.

5.3 FootpathsDesign Issues
This phase of works needs to comply with the original HLF funded submission. Design brief/standard details will need to have approval and are currently underway, this will encompass -

DDA compliance, or as close as practical, to be achieved to all areas of the park.

Restoration of path network around the north of the park.

Restoration of southern paths (to the rear of the lake)

Support vehicular access improvements around park

Undertake hard and soft general landscape works required in relation to path works

Identify / cost the surface finish options

Provide a consistent edge detail to pathways.

Complete granite edge to main primary route.

Include sections of concrete kerb repair/infill.

Include sections of limestone kerb repair/infill.

Remove crazy paving only on paths to be restored.

(Coronation Valley route not included in works)

Additionally DDA ramp to one bandstand (Southern Shelter) is requested.

Any drainage issues to be identified.

Stabilisation of bank to south west boundary. Allow for use of large sandstone rocks & soil infill.

Additional bays for seating to be included where appropriate.

In some areas roots may be a problem, consultation with tree officer is required. Some invasive seedling ash/sycamore/bamboo could be removed as part of the path restoration.

Approvals for funding have passed the first stage and we are hopeful of full Council approval with an early start to works this Spring.

5.4 CCTV
Elaine Dodd has liaised with English Heritage and CEC Conservation Officer, who both have posed no objection to the columns and their locations. She has completed a Planning application which was despatched a fortnight ago with advice received from the CCTV Controller’s team. Approval time is anticipated 12-15 weeks. In the meantime preparation works can continue re BT licences, ducting and cabling works, external equipment housing. The purchase of equipment is around £25K in total for 2 fully functional black 'predator' cameras (360 Vision Technology) that will pan 360 degrees and tilt of 180 degrees.

5.5 Lakeside Pavilion
Elaine is working closely with the Pickle Jar to assist in marketing the facilities. Ideas to date include:

A Wedding Information Pack – She has prepared some draft designs to keep costs down for them, including the idea of Inserts make the pack flexible.

Plus an idea, to introduce a PRINCE and PRINCESSES Club. A modest membership fee would apply; when joining, each child would receive a membership card and gift. Prior to their birthday each year, they would receive notification about children’s parties in the pavilion, encouraging parents to have “the mess here and not at home”, then a birthday card with offer of a free ice cream or similar. It is envisaged that the child would bring along friends and guardians so the scheme would also generate some purchases . Collection of addresses and emails is an issue as someone needs to keep on top of applications and dispatch information. Resultant data could also be utilised on a database for other forms of ‘relationship marketing’.

5.6 Boating on the Lake – plans are underway to re-introduce this. A contractor has looked at the area and is developing plans for a landing stage, together with tidying of perimeter. Works to fencing, steps etc will be separate. The Pickle Jar’s bank are ascertaining details about how other areas operate and this will assist with Risk Assessments and Insurance issues.

5.7 Memorial Benches

Three new benches have been purchased by families, including one for Lindsay Capper one of the Park Wardens who sadly passed away. Elaine Dodd is to escort Lindsay’s mother to view the bench located next to the bowling green. Hopefully, her photograph and a press story will create more enquires. A summary information sheet is available and the Cemetery are kindly adding this insert into their bereavement packs.

5.8 There is some external funding support from Highways for Cycle Racks to complement the adjacent cycleway. Some improvement works to the entry to the cycleway at TipKinder is also planned of installation in March.

5.9 Burma Star Island
A sponsorship package has been sent out to ‘The Round Table’ for their kind consideration, following a meeting last year with the ANTs and Elaine . The Round Table held a meeting last week so we await their support concerning this project with interest. The Friends have already committed funding raising toward this project and residual monies will have to be made up from either existing Ground Maintence Budgets or a grant application to WREN, or a mixture of the two. Plans are also be revisited and updated and will be presented at the next meeting.
It was stressed that the Friends have not specified an exact amount to be used from their funds but will commit an agreed sum as previously voted to support this scheme. An estimated project figure of £12-15K has been calculated, this is to be discussed at a future meeting.

Friends of Queens Park Website: Sheila Blackburn (Secretary) has suggested that the group has its own web site. Secretary is to write to a web-site designer, known to CEC, to invite him to discuss issues at the next Friends meeting in March. Kristy Taylor, ANT’s, is also very knowledge in this regard and specialises at work in IT so is able to assist.

6 Events Diary to date
Last year we probably saw more community type events here than in the previous 20 years. The draft programme to-date is available and is to be posted on notice boards in the Park. The UK triathlon, Orienteering Society and Education are yet to confirm any dates and requirements. We only at the end of January and already usage is already looking good.

7 Queen’s Park Angling Review
Permit visuals were made available for attendees to see – the artwork is very profession and thanks were made to the Elaine Dodd. All indications are that the Angling Initiative has been very successful to date and many appreciative comments have been received from users and local Clubs.
Ian Henry reported that there are 27 temporary, trial pegs set out so far and plans to create 3 disabled pegs with access. One of the pegs has already been identified to be re-sited. Membership has been set at £5 per year or £3 for a day ticket. There are no fees for under 16s. There is already a membership of 70.
The group wants to promote active and responsible youth involvement through negotiations for a coaching day with Stapeley Angling and through liaison with the Police. Hopefully, the group will be able to set up a member data base in the future.

8 ANTs Review
8.1 Chris Curran presented a report, beginning with the latest day of action happening the day before the meeting, when 21 volunteers braved the weather to work outside, tidying specific areas, whilst others worked inside to refurbish benches and clean windows.
The ANTs have plans for the Community Garden to the rear of the East Lodge: they are to initiate a design competition in a local Primary School, inviting garden designs from pupils in 13 classes. The overall winner will receive an award and the winning design is to be presented to garden planners at (eg) Reaseheath College so that the design can be realised and pupils can be involved in the very first “digging”. It was also agreed that prizes for winners from each class should be provided.
This project is seen as a valuable way to involve children in the voluntary workforce and to encourage responsible use of the Park.

8.2 The ANTs are also hoping to establish a group of volunteers who can come to work in the Park outside the recognised Action Days. This is based on a scheme at Birkenhead Park that now has a regular force of 80 volunteers, especially retired people who would like to be involved. The ANTs are looking to establish this activity with a signing in scheme and small tool storage.

8.3 The 23rd February is the next ANTs Day of Action when volunteers will be joined by members of Slimming World as part of their Body Magic Programme.

9 AOB9.1 Dogs in the Park: Joanne Clewes gave a detailed account of how she was walking her dog on a lead in the Park recently and was set upon by a large dog that was not under control. The owner of the dog is known to the group. The police and Elaine Dodd were informed and visited. The Dog Wardens and PCSOs are to talk to the owner about maintaining a dog under control in the Park.
During detailed discussion, it was pointed out that the ‘Dog Control Order’ is being revisited and is to be updated, however, the Council is looking for a wide order to cover several parks and this could take some time. It was agreed that the Secretary should write to George Broughton asking for the matter to be given more urgent consideration in view of recent dog-related incidents.

9.2 Structure Changes: Derek Morgan introduced initial proposals for the new Parks structure and expressed his concerns, especially in view of the loss of Park Wardens. It is uncertain what will happen to the role of Park Manager. The group would be most concerned if her support was diluted further in any way and Derek assured the meeting that he would not hesitate to write to relevant personnel if there are any developments. Howard Curran pointed out the CE are losing staff and that it is hard to do anything until possible outcomes are known. It was stressed again, that the post of Park Manager should not be diluted in any way.

9.3 Improvements
Thanks were passed on for the new, privately purchased bench, sited close to the west gate and bandstand – this is much appreciated by daily dog walkers and visitors to the Park.

9.4 It was also confirmed that two new notice boards are to be installed this week along the main drive and by the Tipkinder entrance. The board formerly at the front gate is to be relocated at the south gate (Moreton Road).

9.5 In response to a question about the old depot and any developments about its demolition and use of the land, Charlie Griffies replied that there is no further information. He was also able to confirm funding procedures for the footpaths. Howard Curran asked about the steps from the Burma Star Island bridge to the south gate and was assured that improved access through gentler gradients is part of the footpath plans.

9.6 Power Boats on the lake: in response to concerns about the use of large, remote controlled boats on the lake, Elaine Dodd agreed to request guidance from George Broughton. There was a lot of discussion about the impact on wildlife and any contamination and it was suggested that incidents are logged for future reference.

10.0 Dates of Friends Meeting 2014:

Tuesday March 11th

Friends Group Meeting: 6pm in Lakeside Pavilion

Monday 12th May

Friends Group Meeting: 6pm in Lakeside Pavilion

Further meetings to be announced planned around events programme.

Friends of Queens Park Minutes: October 7 th 2013 page 1
Friends of Queens Park Meeting
Monday 7 th October 2013 6pm
The Lakeside Pavilion, Queens Park
Attendances
Derek Morgan Howard Curran Leanne Haythornthwaite
Sheila Blackburn Sheila Curran Kirsty Taylor
Joan Dickinson Myra Curran Roy Prince
Elaine Dodd Lisa Prime Daniel Prime
Charlie Griffies Helen Gould Eric Buckley
Cllr Mo Grant L. Cooke Ben Wye
Ian Henry Chris Curran Diane Scofffin
APOLOGIES - Noted
2.0 Previous Minutes - agreed
3.0 Matters arising - None recorded
4.0 Chairperson’s Review
As we enter into the Winter period, our Chairperson reviewed the year in Queens Park.
He reported that 2013 has seen visitor numbers treble with support also from the local
community. Thanks were given to all those involved. An eventing summary of partners is
attached.
In summary:
Primary Schools – 300 visiting pupils from Pebble Brook Primary, Edleston Primary,
Beechwood Primary and Gainsborough Primary & Nursery enjoyed arts and crafts, play,
CCTV unit, learning tours and fun - including artwork for an anti-litter campaign. Their
posters are now installed onto new bins along the main driveway. (Ben Wye was asked to
say a little more about this and about another day he has planned under any other
business. )
University
Manchester Metropolitan University utilised the Park in partnership to launch their ‘Arts in
Focus’ events. Display boards were erected in the Lakeside Pavilion and arrangements
made by the Park to invite all key partners and press to attend.
Sports Clubs - the UK Orienteering Club have mapped an orienteering course and
undertaken a trial event. It is hoped to introduce this formal course during the Summer of
2014, making it a flexible route so that it can accommodate details of heritage, trees,
planting and wildlife.
Community Groups
QUEENS PARK
Christmas Event
Sun 8 th Dec
2pm Make Your Own
Christmas Decoration
4pm Lantern Parade
with Pickle Jar Fun Nativity,
S Chesh Piper, Father
Christmas, Kipling Choir
Friends of Queens Park Minutes: October 7 th 2013 page 2
Friends events included Clay making workshops and support for Play Day.
There have been Open Doors by the Wardens and PCSO's; charity fund raising events for
Cancer, Scouts and also Stroke UK; sporting groups such as the UK Harriers, the UK
Triathlon group and Leisure Services Sports Development, plus a great deal of casual
involvement.
WORK FORCES
The community were challenged by the Leader of the Council in August, to demonstrate
their support of the park following a spurt of vandalism and negative press. The response
has been phenomenal.
South Cheshire College – maintenance days and painting of historical tree memorial
plaques. There is more help to come from them too – thank you to our Treasurer for
establishing this link.
Kings Grove Students with their painting of benches along the main driveway again has
made an impact and improvement.
The largest external help has been from the newly established committee group called
ANTs, Action Not Talk. Almost 100 volunteers turned up to support their first weekend of
maintenance works, with around the same number for their second weekend of action.
The ANTs are supported by Officers of the Parks team and the Friends group, who both
cannot thank them enough. The impact of such a large number of hands-on support is
significantly noticeable.
The ANTs are also busy trying to establish interest for external project sponsorship, such
as the refurbishment of the Burma Star Island; the Friends are holding funds to support
these works as previously agreed. External organisations are being more responsive to a
community based request.
CEC have continued with on-going maintenance works, including a back log of debris
cleared from the sluice inlet by the Maintenance team, following last year’s floods and
debris coming into the inlet. Some additional dredging took place in a Health & Safety
high risk area. Works were done in liaison with the Environment Agency. It is planned to
clear the inlet weekly, opening the gates regularly to prevent a further build-up.
THE LAKESIDE PAVILION
CEC have aimed to assist the Pickle Jar’s business in its infancy, with regards to rent and
the introduction of improvements to the Pavilion. An excellent relationship exists with
Park management and the ‘Pickle Jar’ has supported a number of events and
programmes, with resources and sponsorships, to mutual advantage.
The Parks Manager as Licensee: this has been transferred to the Pickle Jar with a view to
expand eventing potential.
Arrangements with a partner third party has enabled a mini crazy golf to be introduced, at
no cost to CEC or The Pickle Jar; this is on an income share basis.
An exciting new development follows a recent inspection by the Cheshire Registrar. An
application is underway to establish the Queens Park Lakeside Pavilion as an Approved
Wedding Venue. This will include the Pavilion, the Veranda and the Ornate Bandstand,
with the West Lodge as a contingency facility.
Friends of Queens Park Minutes: October 7 th 2013 page 3
The permit will last for three years.
In preparation for this added attraction, a Wedding Fayre was staged earlier in the
season.
SECURITY PARTNERS
A Security Group has been launched – consisting of Police, PCSO’s Fires Services,
Assets, Wardens, QP Manager, Cafe Contractor and Friends.
Focused activity by CEC Wardens has involved an ‘Open Door’ month long event to
promote confidence in the Park.
High profile walkabouts continued in September along with local PSCO’s.
Fishing Patrols continue to deter inexperienced anglers until a QP Anglers Club is
created... club details are in progress – see below.
CCTV funding has been made available to combat vandalism and deter ASB. Four
internal cameras have been installed inside the Lakeside Pavilion, with screen and
monitoring equipment. Two external mosquitoes have also been installed for out-of-
hours entry into the Park.
Arrangements are underway for the provision of 2 cameras for the Games Pavilion.
An internal major investment of some £30K has been confirmed for the installation of 2 x
columns to view most of the parkland. The system is to be linked into the town’s Central
Control Room for monitoring and recording.
All works are subject to the Heritage Listed Building Consent – arrangements underway.
Connected to the above: more good news. The Park has been upgraded to an English
Heritage listing 2*+ - thanks to Elaine Dodd for the work done in achieving the upgrading
and recognition.
SOCIAL MEDIA
Confidence in Queens Park is growing and despite the inevitable mixed postings
associated with open media, the positives are now outweighing the negatives. This month
has seen that 956 people have liked the Queens Park page, with 30 people sharing and
commenting on messages, with a massive 1061 ‘hits’.
A number of letters and compliments have been received regarding the main drive and
the quality of planting and the display achieved.
USER QUESTIONNAIRE
A User Questionnaire has been introduced and used at one of the events to promote
feedback. Results are being collated by Derek Morgan, Chair of The Friends.
Early indications are that the vast majority consider facilities to be clean and tidy. Most
visitors are from the local attachment and expressed a desire to have the pathways and
Coronation Walk completed. Other requests are for more entertainment and the return of
boating and the pets corner.
An incentive for the completion of questionnaires is a prize draw, for a meal for two, plus
ice cream for the younger responder, sponsored by the Pickle Jar.
STREET FURNTURE
A Street furniture policy is currently being adopted, under consultation with user groups
and the Disability Resource Exchange.
A Six point Code of Rules has been established to ensure principles are adhered to re the
characteristics of the Park, historical connotations and modern interpretation following
HLF investment and new build. This application will ensure continuity of design
Friends of Queens Park Minutes: October 7 th 2013 page 4
standards and maintenance. Code - 1 Quality Appeal; 2 Durability; 3 Character; 4
Location; 5 Consistency; 6 Value.
The opportunity to purchase Memorials Benches is now available to anyone.
MOVING FORWARD
ASSETS
Cheshire East Council have an Assets Division who play a key role in moving forward in
partnership with the Parks Management. Monthly meetings are undertaken plus support
on an on-going basis as maintenance matters arise.
This includes the Parks cyclical maintenance and on-going maintenance items costing
around £50,000 pa.
Assets have also dealt with much red tape and project untangling re end of contract and
snagging items so that they are able to move forward to any next phase.
THE HERITAGE LOTTERY FUND
The Council met with the Lottery last week to agree to the Management Maintenance
Programme confirming details of the on-going commitment by Cheshire East Council to
the Park. The Council has expressed a desire for future support from the HLF and any
other funding sources for a phase 2 application to be able to complete works.
During the course of this meeting Cheshire East Council agreed to push forward the
pathway works and to make a Spring 2014 start, from an application of funding from the
capital expenditure, this will go forward after 1 st April. The HLF are delighted and have
agreed to release the withheld funds as a gesture of goodwill now this commitment has
been made.
Thanks were made to all in The Friends, our Councillors and Members for their continued
lobbying and the ANTs for giving this a hard final push to get this commitment.
5. C&N LIONS EVENTS
The Chair presented a summary and reported a loss of £4000 on the recent event (August
2013) and a loss of £7000 in the past few years. It was noted that the tribute act event
will not be repeated.
C&N lions kindly donated all profits from the sale of glow products at the event to the
Friends with thanks for their work on the day.
The Lantern Procession will be the final event of the year on 8 th December.
Arrangements are similar to last year: Christmas Craft workshop for children in the
Lakeside pavilion, followed by the Parade from the main gate and a presentation in the
Lakeside Pavilion by the Pickle Jar team.
6. ANGLING
Several meeting have taken place with Angling Clubs. As a result, an independent QP
Angling Club is to be established by January 2014.
The group will be affiliated into the Friends Constitution – likewise the ANTs.
Activities’ will include Youth sessions and initiatives to care and improve the waters and
wildlife/fowl.
Ian Henry outlined developments and answered questions. He spoke of a dedicated club
for half of the lake and 27 pegs. There is to be an annual fee of £5 for all over 16 with no
concessions. A £3 day ticket will be available for occasional anglers.
Fishing will be monitored by Ian and a team of volunteers and closed season regulations
will be observed.
Friends of Queens Park Minutes: October 7 th 2013 page 5
Ian answered questions and reassured the meeting about limiting damage to the lake
banks and vehicle access.
It is proposed that the Club’s HQ will be the West Lodge and the Park Manager (Elaine
Dodd) confirmed that she is looking into insurance to cover all groups: the Friends, Ants
and Anglers.
7. ANTS
Chris Curran reported on two highly successful weekends of action in the Park with
volunteers clocking up 800 hours of work. It was stressed that the group was set up in a
bid to release monies from CEC and that benefits to the appearance of the Park are
regarded as a bonus.
The next day of action is to be October 26 th. The group intends to work on through the
coming winter and to make future arrangements for volunteers to work on an ad hoc basis
throughout the week, rather than waiting for designated days of action. Members also
intend to visit Birkenhead Park to find out how their strong volunteer group is organised
and run.
8. Any Other Business
Ben Wye (see above) gave details of a further schools event to be held on October 15 th
from 1-3pm. Four local Primary Schools (as before) will bring their 10 year old pupils to
the Park for Autumn activities, including bird feeders, flower beds, willow weaving and tree
identification.
Joan Dickinson reminded the meeting that bird boxes made by students from South
Cheshire College still need to be put up – the Ants group will consider including this in
their next day of action.
Derek Morgan (Chair) asked that the minutes record that the ANTs group is working
to complement and not replace the work of CEC in the Park.
Thanks were to Mike and Karen for their hospitality here tonight.
Questions and Answers
Coronation Walk:
A new stream base, surface and pump is needed which requires considerable investment.
The next commitment is to the park paths (see above).
Park Lighting – night events.
This is still a concern and is on the park action list.
AGM
The next meeting will be the AGM and has been changed to Monday December 9 th at
6pm in The Lakeside Pavilion.
The ANTs group and the Angling Club are to be included with the Friends of Queens Park
to ensure voting rights.
DONM: AGM - Monday December 9 th at 6pm: The Lakeside Pavilion. Please remember
to bring along a torch when attending in the evenings!
2013 Eventing Summary attachment
Friends of Queens Park Minutes: October 7 th 2013 page 6
2013 DATE Event Details
JAN
17TH
28 TH
SCOOT Radio Training – Lakeside Pav Queens Park
Schools Science Project Presentation – Queens Park
FEB
4th
8 TH
17th
Friends Meeting – Queens Park
Smoke free Launch – Congleton Park
BBC Filming, “Wanted Down Under” series – Queens Park
21 ST MARCH
– MID APRIL
MMU Art Display – Lakeside Pav Queens Park
APRIL
1st
4TH
5 th
8 th
14 th
Childrens Easter Activities – Queens Park
West Lodge Election – Queens Park
Bear Hunt – Picnic – Leisure Dev – Queens Park
Friends Meeting – Queens Park
UK Triathlon – Queens Park
MAY
1-31st
9 TH -12TH
13 TH
18th
20-27TH H
28TH
South Chesh College – Plaque Project - Queens Park
Jennings Funfair – TipKinder
Health Walk – KGVPF
Scouts Fund Raising – Queens Park
Fantasia Circus - TipKinder
Princess Trust Presentation – Queens Park
JUNE
3rd
28 TH
Friends meeting - Queens Park
S Chesh Harriers – Queens Park
JULY
2 nd
3RD
7TH
8 TH -11TH
10 TH
14 th
21 st
25th
26TH
Hope Church Youth Group – Queens Park
Seal Event Schools x 300 primary children – Queens Park
Friends Clay Modelling m- Queens Park
Kings Grove Bench Painting Project – Queens Park
UK Orienteering Club Event – Queens Park
Friends Painting Clay – Queens park
Stoke Assoc Fund Raising
Wulvern Pram / Wheelchair Push
S Chesh Harriers – Queens Park
AUG
1st
4TH
11 TH
5th
18 TH
21 ST
24 TH
22-26TH
30 TH
West Lodge Elections – Queens Park
Queens Park plays Jazz – Queens Park
South Cheshire Pipe Band – Queens Park Main Drive
Friends Meeting – Queens Park
Jimmy Kirkpatrick and friends – Queens Park Bandstand
Play Day Assoc – Queens Park Free family fun day
C&N Lions Charity Day & Tribute Show – Queens Park
Funfair - TipKinder
S Chesh Harriers – Queens Park
SEPT
Friends of Queens Park Minutes: October 7 th 2013 page 7
31 st -1st
12th
ANTs Activity weekend
Volunteers Day – Queen St Play Ground Tidy / Paint
OCT
3rd
4 TH -6 TH
7th
7 th
15 th
22nd
28 th
Conservation Officer Tour
C&N Lions Scout Games – Queens Park
S Chesh College – Maintenance Day
Friends Meeting - Queens Park
SEALs Schools Programme of Events x 300-400 Junior ANTs!
Volunteer Project – Crewe Library
ANTs Maintenance Activity
NOV
5 TH
1 – 30th
Lions Bonfire & Fireworks Show – Queens Park
Scout / Guide Workshops – Queens Park
DEC
8 TH
9th
Christmas Event 2pm Workshop with Sheila
4pm Lantern Procession – Queens Park
Friends Meeting – Queens Park - AGM

4.0 Chairperson’s Project Update
The situation regarding works and the HLF bid remains as per the last meeting in that we have received assurances from senior directors re their commitment. As explained at December meeting, Derek, met Peter Hartwell and Elaine, and was reassured by what was discussed. They have met with the Heritage Lottery regarding the next bid to complete the Park as much as possible.
A company called Gillespies has been called in to assist with this process, and the work on the application already undertaken by George and Elaine. Gillepsies are still helping to claim the final £0.5 mill payment from the Heritage.
In the interim the Management Maintenance Plan is almost complete and awaiting approval, firstly by Assets who will be responsible for the majority of ongoing maintenance and then by Members to ensure we get enough budget to maintain the Park as necessary. The Heritage will have their say regarding its content and CEC’s future commitment.
In addition, Mr Hartwell was working to confirm some additional funding to commence some of the footpath works; whilst we await his confirmation regarding this, it does look quite positive.
Chris Lawton has re-measured the pathways and received some budget costings – the value to complete works is around £500K, which is a big improvement on the £2mill figure quoted elsewhere!
This works includes full excavation, capable of supporting the weight of a standard lorry, ground prep, foundation and topping, also for granite edgings, which the lottery are insisting on. They exclude edgings to East / West pathway completed in 2011 and also Coronation Valley as this will be a complete project once design and funding have been agreed. Elaine has passed these figures to Peter and remains hopeful of a favourable response. Failing this works will be part of the next HLF bid.
The Community Wardens These are now in-situ in the Park, and also have responsibility for some cover on other Warden duties such as car parking. Hopefully they will be full time again on their normal duties in the Summer peak periods.

Recent vandalism -
On the Play Ground the new hand-made xylophone, which was replaced and fitted twice – our own staff actually making the second replacement!!, has once again been ripped off – in fact it only lasted days. Clearly there is no point in replacing another unit. Costs are being obtained to replace it with something else.

Matting under the swings is to be re-laid and prices obtained to replace both with matting. It has sunk-in due to wet conditions obviously but it does get lots of use.
Lots of lake slabs have been ripped up and thrown into lake.
Store doors to cafe veranda have been ripped off again.
Bins have been thrown into the lake – it’s tiring when people post about litter in social media, when they could assist to tackle the issue. A problem of approaching individuals re peer pressure is one of likely verbal abuse.
Friends Group Posts:
Elaine has been acting as temporary Treasurer. Joan Dickinson put up for the position and was voted to the post. Joan was welcomed with our thanks.

Grant / Fund Raising Officer – As mentioned at the last meeting, a potential member has been approached for this post - he has been Invited to discuss this further and confirm his kind interest shown.

6.0 Orienteering
Jane Mockford gave a very comprehensive presentation about Orienteering. She explained the background, who and how it’s organised, events and who can take part. Of particular interest is the part that our Park can play and how it can be developed as an orienteering course with differentiated activities. Jane’s proposals and forthcoming events will be good for Park publicity as well as for encouraging new orienteering members. Interest shown by schools also links it to 7.0 below. This is a very exciting development and Jane was thanked for her time and efforts..
7.0 QP as an Education Facility
Ben Wye, coordinated a school day supported by Elaine, Sheila and Jan. This involved a Science day with PGCE students from MMU who worked with children from Wistaston Green Primary School on specially designed projects. It went extremely well and there has been lots of interest and feedback. We look forward with great interest to see how this progresses. The day followed on from last year’s work on developing Crewe Park as an educational resource. We also hope to build up projects and resources for other schools to use, such as the Maths Trail, devised last year with pupils from Gainsborough Primary School. Edleston and Pebble Brook will hopefully be involved in this.
Joan Dickinson reported that students from S Cheshire College have made bird boxes that need locating and fixing around the Park. The 15th February at 10am was suggested for the students to visit the Park for this project.

8.0 Furniture Workshop

A group is needed to catalogue Park furniture, map where it is situated and to devise a selection of preferred choices of new items from a list of options. Concerns about dedicated seating were addressed and there was discussion about commemorative plates being displayed in the Park (Sensory Garden or Lodge) when the seats are no longer viable. Elaine advised that in future, all new benches will have to be maintained by owners or those who buy them as memorials. Some examples of potential new furniture were displayed. Elaine and Derek hope to begin this on February 14th and 15th from 10am and welcome helpers.
Any other Business
Questions were raised about hold ups in the ongoing renovations and there was much discussion about cut backs and the maintenance plan.
The refurbishment of Burma Star Island was also debated, together with the Sensory Garden which was previously moved to Stapeley. It was suggested that the latter be re-instated close to the Pavilion. After much discussion, a vote was taken re: Elaine requested to look at the pros and cons of the Friends Group fund-raising for a one-off project specifically for help towards the refurbishment of Burma Star Island. The vote was 7/4 in favour and was accepted.
Dogs on Leads: this was debated in relation to school groups – and all users – in the Park and it was remarked that there is existing signage to rule that dogs should be on a lead. Elaine to raise matter with the Dog Wardens
Dates of next meetings are:

3.1 Derek Morgan met with Peter Hartwell recently, Peter is one of CEC’s directors. The meeting was called following the request for an update regarding the current situation in the Park. Derek was pleased to note CEC’s commitment towards the project....... and assured the meeting that there is a lot of work and support going on in the background.
The Directors have met with the Heritage Lottery regarding the next bid to complete the Park as much as possible. A company called Gillespies has been called in to assist with this process, and the work on the application already undertaken by George and Elaine. Gillepsies are also tying up the loose ends to help claim the final £0.5 mill payment from the Heritage.
In the interim the Management Maintenance Plan is almost complete and awaiting approval, firstly by Assets who will be responsible for the majority of ongoing maintenance and then by Members to ensure we get enough budget to maintain the Park as necessary. The Heritage will have their say regarding its content and CEC’s future commitment.
In addition, Mr Hartwell was working to confirm some additional funding to commence some of the footpath works; whilst we await his confirmation regarding this, it does look quite positive.
The Community Wardens are now in situation in the East Lodge – their presence is assisting with informal supervision in the Park. IT connections have been installed to help them in their work and also to encourage use of the room by Police PCSO’s. We have regular Security meetings with all policing and fire partners plus other agencies, their assistance in tackling much of the ASB has been most productive, working alongside Elaine. However, it is sad to report damage to 14 trees, those newly planted on the main drive, looks like mindless vandalism - a sharp knife has probably been used to damage tree bark. Whilst it looks as though most trees will survive, they will be scarred for their ‘life’ and will not look as beautiful as they should. As the tree lined driveway is one of the historical features reintroduced in the Park, this is very sad news.

3.2 Vacant posts... Nominations were invited for:
Treasurer – Elaine has been nominated temporarily until the positioned can be filled by a Friend.
Grant / Fund Raising Officer – A Member had expressed an interest and is to be invited to discuss further and confirm the kind interest shown.
3.3 Ben Wye, whose valuable schools liaison work was noted, has supplied the following information:
Following on from last year’s work on developing Crewe Park as an educational resource, MMU are hoping that their PGCE primary students will be able to undertake a special short project in the New Year. This will involve students meeting in the park for an introductory visit and talk, preferably with park staff/friends (Elaine and Linda) to lead. Sheila and Jan requested to be involved also.
The intro session will be on Monday 28th January pm (1-3 approx), to be followed by students working with a class of children from one of the local schools on Wednesday 30th January, morning or afternoon - (perhaps half a group in each session). The students will have devised age-appropriate science based activities to work on with the children in the park. This would then have the possibility of being followed up in the school on Monday afternoon 4th February. Hopefully, that students will produce a scheme of work (of which they will have delivered a small part), and make contributions to the Crewe Park website. Edleston, Wistaston Green and Pebble Brook are interested in being part of this.
Those present agreed that this is really fantastic news thanked Ben for his commitment.
3.4 One of our new members, Joan Dickenson, has also presented some interesting proposals regarding potential input from students at South Cheshire College. The group will be kept informed how this progresses and thanked Joan for her efforts to help the project.
3.5 Lantern Parade Event this Sunday 16th December
Thanks given to Ian Gollins for the great artwork he has done in producing the poster for the event.
The Parade format was given as follows:
4pm Children Assemble adj main gate – participants are from....
2nd Crewe Brownies (All Saints Church)
7th Crewe Brownies (Union Street Baptists Church)
30th SWC Cubs (St Stephen's Church )
15th SWC Beavers (Union Street Baptists Church )
15th SWC Cubs (Union Street Baptists Church)

Sparkers to be sold by the Friends and thanks given to Sheila for coordinating this and to all those who will be helping her on the night.
4.30pm – Intro by Chairperson joined by Crewe Mayor, Peggy Martin.
Start of Parade – Children from each group to hold prepared lanterns – with Art Workers Maggie & Sarah. Parade to end at CAFE this year NOT Xmas tree and will be led by a Piper and Father Christmas
Reverend Steven Clapham (All Saints Church) to give fun presentation about Advent
Plus Christmas Songs/Hymns around XMAS tree at the Pickle Jar by Clive - Sax player and Organist – song sheets have been printed
All Gates – will remain open until 6.45pm approx.
3.6 The Chair then wished everyone a Happy Christmas, thanked all for their most valued support over the year and said he looked forward to working alongside the group in 2013.
4.0 AOB
 It was agreed that Meetings will be bi-monthly: First Monday every month at 5.30pm in the Games Pavilion unless otherwise stated. Thus, the dates for 2103 Friends Group meetings will be as follows:
 Monday 4th February
 Monday 8st April (as it’s Easter Monday on 1st)
 Monday 3rd June
 Monday 5th August (TBC holiday time)
 Monday 7th October
 Monday 2nd December
 Joan – with regards to student project: to ascertain size of hole in Bird Box – ED to ask Ranger Service.
 Orienteering update – ED to invite group to next meeting for update and confirm they wish to be included on Mail Listing. Mapping confirmed as underway.
 Connect 2 update requested. The opening of the Crewe to Nantwich Cycle Way is believed to be in March. Date to be confirmed
 Following the decision to identify meeting dates on a bi-monthly basis (above) it was also agreed that a year’s calendar be bought so that event bookings can be posted and noted by all. This is especially important for The Friends and small fund-raising activities.
 Sheila noted need for support for events in the Pickle Jar – this year has seen Art work exhibited for Wistaston Green Primary School and children from Edleston Primary singing Carols. The Easter Bonnet competition did not attract many entrants.
 With ref to events above, it was noted that the SEAL day will be repeated in 2013, together with Orienteering Events. Travel and Tourism are also interested in eventing, together with locally supported activities. Further workshops for children and Friends Fund-Raising to be discussed in new year.

The meeting concluded with a short Christmas Celebration. A Very Happy and Healthy New Year to all.

The HLF are not able to consider a new application until the MMP and some legalities have been signed off and agreed with regards to for the last bid which is in its final stages. The MMP guides the way forward for the next 10 years ensuring there are suitable resources for the Park over this period. The document will be consulted on once it has been accepted by the HLF, so there still remains time for interested parties to make comments and contribute towards the final maintence plan.

However, the HLF have visited the Park and are very supportive so far, as is our current HLF Monitoring Officer.

The prelim application for the next bid has already gone in. The more detailed bid is due by February 2013. They are altering their bidding process and we will shortly receive details regarding this.

Two of our senior Directors visited the HLF in Manchester yesterday and we wait to discover what has been agreed to push things forward. Information will be shared once received.

CEC also need to confirm their support for the contribution towards the project, this will be a member decision. We are looking for a total of £1.5mill. to finalize the project

An initial approach has been made to ‘Gillespies’ consultants to assist with the final bid application. They are experienced in this, as it is most important we satisfy all of the HLF guidelines their input would be invaluable.

Q – What is the focus of the bid?
All aspects which will maximise visitors and footfall, issues re the management of the grounds and facilities, events, all helping to make QP a centre for community activities., encourage visitors and participation. Primarily - pathways, Coronation Valley and Walkway – a most exciting project. Lake aeration, including the planting and landing stage, a community garden at the E Lodge, Burma Star Island and memorial upgrade, electric ring, plus the other memorials, a sensory garden has been proposed, street furniture......

Q – How will the Ringway Jacobs proposal effect QP?
This is a proposed new way for service delivery. RJ’s already undertake the highway works and proposals are for them to take over most of the Pyms Lane functions, excluding cemeteries, crematorium and toilet cleaning. The decisions was accepted by Cabinet, however, ‘called-in’ due to questions raised by partners and so is under scrutiny. The implications for QP are as yet unknown.

As a side issue the proposed Crewe Town Council was discussed. It was thought that this would not come into fruition within the next 12 months at least.

1 AGM Commenced – Apologies
Welcome to the second Friends Group AGM by Derek Morgan

2. Thank you all formally for attending and supporting the Park as the Park draws closer to refurbishment, whilst not complete great strives have been made and despite some annoyances for certain things not done we have a beautiful facility and one still to be proud of.

3. Highlights of the year have included the many community and school events which have taken place. I thank all those involved in making those events happen how great to see so many young people enjoying our Park.

4. It is only by getting the youths involved that they will value the Park and hopefully even become ambassadors and help us to look after the facility, providing also all important peer pressure.

5. Appreciation to the various Security services and our own Wardens for helping to tackle the anti-social behaviour which was getting out of hand following the demise of our last Park Warden. All of the joint efforts have proved fruitful and whilst a dedicated presence would be all of our’s preference, the joint partnership has been seen to make a difference. Thank you again to all involved.

6. The Parks Manager role has been a difficult one, with reduced or non existent budgets, satisfying all interest parties and we enter into yet another period of instability.

7. Looking to the year ahead, there will be a lot going on – and I would ask you to confirm on the volunteers list if your are able to help with small works, events, PR....., especially (probably Sundays) looking forward into next year.

– the Treasure role is subject to a vacancy – No-one at the AGM was interested, so the vacancy would be convey to Members at the next Friends Meeting.

10. Two years ago, it was voted to Core elect Officers for a 3 year term This has assisted with planning, plus getting ourselves into this new role and banking requirements like authorised signatures for cheques, charity status bank account and so on.
It does not distract from the option to terminate Officers if you do not think the Members are performing.

Clause 6e states where a vote of ‘no confidence’ can be brought against a member of the committee, if approved by 2/3rd of those attending, that member will be removed from office.

11. Due to personal circumstances the Fund Raising Officer had not been able to be effective this year; it was Proposed this position be cancelled from the Committee. Seconded by Howard Curran. Accepted unanimously. .

It was further proposed a role be considered as Grant / Fund Raising Officer, as there are monies available to community groups which can be applied for. Elaine (QPM) is willing to assist with the applications should any member be interested in taking up this role.

Proposed the role of Events & Fund Raising Officer be accepted. Seconded by
Jan Wright. Accepted unanimously. No-one at the AGM was interested, so the vacancy would be convey to Members at the next Friends Meeting

13. DRE Representative – is no longer able to attend all of the meetings due to reduced funding. However wishes to remain a ‘paper’ member and happy to liaise re any access issues in the future which may arise.
Bronwyn was thanked for her and the DRE on-going support.

14. The Chair thanked those who have put themselves forward again for this year for their kind support towards helping the Park and the Friends Group.

16. Over the year, my role as Secretary has again been divided into 2 parts: Secretarial work and events and activities in the Park.

17. Secretarial duties have included:
Minutes taken and circulated for each of our group meetings and I am grateful to Elaine for her continued help in this – also in the circulation of agendas etc.

18. Correspondence
The main correspondence has concerned the loss of Park Wardens and the Friends Group petition presented to Cheshire East.
Letters received from:
Rep of Erika Wenzel
Paul Jones (Democratic Services Manager)
John Nicholson (Strategic Director: Places and Org Capacity)
George Broughton also replied to questions about the temporary fencing on Burma Star Island

19. Notice boards
Thanks to information and posters from various sources, the Notice Boards have been updated regularly throughout the year and we look forward to the installation of new boards at the south and west gates to further publicise Park events and news.

20. Misc:
Stationery items (notelets, cards, postcards) have not been developed as I would have liked, but I have made and used thank you cards bearing the Friends logo.
Park brochures are something I would still like to develop together with Howard’s guide to the Park.
The Installation of a computer in the West Lodge for use by Secretary and Friends Group is still on my wish list!

21. Events
Cutbacks and lack of funds delayed this year’s Summer events programme, but the Friends have supported various activities:
Christmas Lantern Parade
Queen’s Jubilee Event in the Park
Crewe & Nantwich Lions Voice Search
and I would like to thank those who gave their time to help, especially Lisa and Daniel Prime and
Roy Prince.

22. My clay workshop was a great success -- on the Pavilion veranda this year! Thank you to Mo Grant and Derek Morgan for coming to support me on the first very hectic Sunday afternoon. Several parents asked about further sessions and I did suggest a Christmas clay craft workshop, but this is still to be arranged.

23. In addition to the work done by Ben Wye to support schools using the Park, I was pleased to organise a Maths Trail with Y5 pupils from Gainsborough Primary School, back in January. The boys had a great afternoon, setting questions and taking photos and have since published a booklet for other children to use – my idea would be to offer this for sale so that other schools could buy and copy it for their own use.
It would be good to think that the trail could be extended to other areas of the Park – or adapted for other subject areas.

24. Following Carol singing in the Pavilion last Christmas, Karen from the Pickle Jar organised a great programme for Easter, including an Easter Bonnet Competition. Sadly, there were only two entries… and, as one of the judges, I became interested in ways to encourage children and parents to make more use of the Park and its facilities – we came up with the idea of an Art Exhibition and sent a lot of publicity to all Crewe and Nantwich Schools. However, we only had one reply – from Wistaston Green Nursery and Primary School.
As a result, I am in touch with their Art Teacher and have now done two displays of some stunning Art work by children from various age groups at the school.
Karen and Mike at the Pickle Jar are pleased and glad to hear that these displays can be changed and updated on a regular basis.
Other schools and groups are obviously welcome to display their work and ideas in a similar way.

25. On Friday 19th October, I am meeting Karen again to discuss the Christmas programme and ways that the Friends Group can support more Carol Singing by local schools in this year’s festive season.

3.0 Matters arising
Following previous comments, new bins have been placed in the park. Also 2 or 3 benches were placed at the west side, but these were moved and/or trashed immediately.

4.0 Chairperson’s Report & Summary
(presented by Elaine Dodd as Derek Morgan delayed in traffic)
The Chair attended a Project update last week with various representatives from Cheshire East Council. Whilst we are all aware of the outstanding issues, which are frustrating for everyone, he was most pleased to see they were making great strides to finalise snagging works and move the project forward. We can only hope the second application for funding is favourably received by the Heritage Lottery. An initial submission has been made and the complete business plan is required by August time, so there is a lot of information to get together, complicated by what Heritage Lottery will fund and what has previously been allocated for funding at the last round.

To action works - The local authority now have what is called a Corporate Landlord. This Division is extremely supportive regarding the Park and has got a grip of making progress and sorting Contractors and Consultants information following the retirement of Allan Leah. There have been complications as there are design and workmanship anomalies and a large lump of contract monies are being withheld to ensure these issues get sorted.

It is intended to employ the services of a new Architect and QS to again assist in driving things forward. This will help the very small team immensely. Such a small staffing level is unknown with regard to such projects.

The Management Maintenance plan is finally almost signed off. The Heritage Lottery have made comment and provided further advice on this, so the final step is to get the council leaders to accept its contents. Whilst that might sound strange as written in-house by the new Project Officer, it does mean that resources will have to be committed on an on-going bases, to ensure the Park gets adequate budget provision.

Once again the only works happening at this time are all SNAGGING WORKS. The Charles Dick plaque has now been purchased and erected. His great Nephew visited from the South and is delighted about our efforts. He has left a great deal of historical information with Elaine about his great Uncle if anyone would like to call in and see it.

Other works have been repairs in response to vandalism. It is stressed that all Friends should help be the ears and eyes for the Park and dial the Police 101 line for any incidents seen... they will respond. There is a Police meeting with Elaine and all security partners tomorrow, 3rd July, to hopefully increase their attention to the Park. Needless to say there has been an on-going dialogue with the Police following recent anti-social behaviour and damage caused. The damage to the bridge is most serious as was one of the fires to a holly tree, which now has to be removed. Costings for various security options have been presented to the Director for consideration, including a bid of up to £30k for CCTV – We await with interest to see what happens with this; obviously it is required sooner rather than later. In the interim, additional security is being brought in at staggered times, both during opening hours and after closure. Again it will be interesting to see the outcome of this and whether or not it is effective.

VOLUNTEERS
Thank you to those who volunteered to do works around the Park, in particular the Bowling Club. Notices up re volunteers for bench painting are clearly displayed – thank you for that.
Do we have any volunteers please to conduct some Market Research? – this was put to the last meeting but only one or two volunteered –Sheila is still collecting names if you can assist.

Thank you to the volunteers who turned up and supported the Jubilee weekend – all of the activities happened through volunteers:
Lisa Prime, Daniel Prime and Roy Prince who kindly gave up their Bank holiday for the Park.
Thanks also to Howard & Sheila Curran for the Heritage Walks, he has now completed two.
Also, to Sheila Blackburn for clay Modelling and Painting day - again supported by volunteers. Thanks to Derek Morgan and Mo Grant for kindly giving up their time to help.

EVENTS
The schools ‘SEAL’ day happened with Ben Wye who did a fantastic job of co-ordinating everyone’s involvement. It was great to see so many young people enjoying the Park grounds. The Council’s Sports Development Team also did a fantastic job arranging activities. The Friends’ Secretary is to prepare a letter of thanks to them from us all.

A VOICE FOR LIONS....... This will be a talent show, presented by The Crewe & Nantwich Lions Association. Charity stand sand stalls are also to be invited along. The top prize will be an impressive £500! This event is particularly important as there will not be a Carnival this year, it will also support the annual visiting funfair. Derek will be looking for volunteers to assist over the weekend.

Plus, the Nordic Walking dates programme developed by Chesh East Councils Sports Development.

5.0
ANY OTHER BUSINESS
Those present debated the main points of the Chair’s Report as follows:

? Fire damage to bridge: confirmed no CEC bridges insured
? Meeting with Police: how will they be investigating these criminal acts of arson
? CCTV: where cameras might be positioned to give maximum coverage and how evidence collected might be used
? Additional Security: Elaine has costed out various alternatives
? Local Councillors: Secretary to write personal letter of invitation to each of 12 local councillors to a Friends Committee meeting about Security and maintenance. Mike Worthington from The Pickle Jar noted that present systems are not working and that we need to look at alternatives – his suggestions included Social Enterprise to attract funds.
? Maintenance agreements: Howard Curran recalled how the old Crewe and Nantwich Council allocated funds for (eg) gardeners and noted that Cheshire East did away with all such agreements as soon as it was established.
? Mini-marquee training: on behalf of volunteers, Secretary asked for a training session one evening so that the marquees can be used at fund-raising events in a prominent position. It was agreed that she will contact those interested to arrange a suitable time and date.
? RSPCA: Secretary has e-mailed concerns about wildlife in the Park to the local RSPCA and forwarded replies to Elaine so that she can let them have a record of all incidents logged.
? Secretary to write to George Broughton asking about fence that has been erected on Burma Star island

Date of next meeting – We will announce this as normal and inform you all.

4.0 Chairperson’s Report & Summary
Derek Morgan presented his report, as follows:
We are about to enter the next phase of the restoration project as CEC has submitted the next Heritage Lottery Grant application to finalise work in the Park. This is an initial submission and a complete business case project proposal will be required.
HLF Officers visited in March and appeared to be supportive. Prior to the approval of a new application,
the Management Maintenance plan has to be signed off. This is now in its final stage and must be
compiled by the end of May. It is a lengthy document, detailing the whole profile of the Park, the area,
benefits, programmes, potential, historical aspect, users and so on.

Current programmed works are to do with snagging - there is no new investment at present.
Work includes repairs due to vandalism, snagging the new bin store at the Pavilion, automatic
doors and ventilation in the Pavilion. Lake handrails are about to be extended and there is work
needed on building alarms, plus earth moving to assist levelling and pedestrian access.

Electronic and computer connections in the Lodge have been completed, although there are still some problems with the line. The office also has a new telephone number – 01270 686708, however, the old number goes through normally to Elaine’s mobile.
It is still intended to demolish the old depot and the old toilet block and further details will follow.
VOLUNTEERS
Thank you to those who volunteered to do work, in particular to the Bowing Club. Regarding other volunteer tasks, the Park is pretty much litter free at the moment, so we thought it would be useful to conduct some Market Research. Those who would like to help with the collection of questionnaires from users, please let Sheila know and we can plan a day - possibly on a Sunday as this is the day when the Park is at its busiest. ACTION - ALL

WARDEN ISSUE
The local press covered the loss of the last Warden in last week’s Chronicle. A letter has been sent to the Chief Exec to formalise the Friends concerns and disappointment that Cheshire East Council has not heard Friends pleas which have fallen on deaf ears.
Small scale issues continue to be a problem, there are regular meetings with our Security partners, but they too are having cut backs in services.

A log of incidents is being maintained; please report anything to Elaine, so that we can demonstrate the need for resources. Also, ring the police on 101.

EVENTS
Regarding Community use and Eventing, posters are now available, kindly designed by a new Friend member, Ian Gollins. Please display wherever you can – please ask in your local shop, Post Officer, School, Club etc. ACTION - ALL
Posters will distribute to all Council venues.
The programme given was discussed in detail.
5.0 SEALS Event update by Ben Wyre
Ben reminded the meeting that some 300 school pupils will be attending a day’s activities on 20th June. A problem has occurred - the Water Safety Team will no longer be able to attend and alternative activities are being considered / looked for. The meeting debated:
 Using photos to set a trail/questionnaire for the children.
 Using the Bowling Green to teach children how to play and how to respect the facility (suggested previously)
 Blue Cross
 Forest Schools Ant Course

The event will be cancelled if the weather is bad. Volunteers would be appreciated.
ACTION - ALL

6.0 Silver Casket Auction
It had come to the Parks attention that the actual Sliver Cask presented at the time of the QP dedication had recently come up for auction., this being of significant historical value to QP and Crewe. CEC could not finance a bid – the item had a reserve price of £3,500, However, CEC did source a sponsor, who was prepared to bid up to £5,500. In the event, the casket was sold for £8,000 (£10,000 with commission) and is now in the hands of a private collector. The Auction House has been contacted with a view to asking if the item might be brought to Crewe for viewing
7.0 AOB – Q & A’s:
Steps: It was noted that an elderly park visitor fell down the steps to the bowling green recently. Bronwyn Dean pointed out that the steps need handrails and she agreed to e-mail the Project Officer about this.
It was also noted that a fence is needed to stop cyclists doing stunts and landing on the green.
Events and Gazebos: Volunteers for the events programme were told that the two Cheshire East Gazebos, stored in the Park Depot, are too heavy to erect without appropriate staff. They need weights which are too heavy to lift- and also the “buggy” to transport them round the site. The meeting discussed where the Friends would hold their activities and stalls and were told that the only option is the West Lodge House or Games Pavilion, both of which are not central. Reluctantly, it was agreed that the Jubilee Event on 4th June would be a trial to determine how effective this new arrangement will be. “The Friends of Queens Park should surely have a stall in a prominent position?”

Seats: Sheila Blackburn asked if seats could be provided to the west of the Park near to the Bandstand. Lack of seats in this area is proving a difficulty for elderly park users who would appreciate more places to rest. It was noted that new furniture in the Park will have to be in line with a uniform design – it was suggested that extra seating from the edge of the bowling green could be used in the short term, as long as specifically named benches are not relocated.
ACTION – CG – RELOCATE BENCHES AS APPROPRIATE

Bins: Sheila Blackburn asked if bins could be placed to the south of the lake near to the Moreton Road entrance. It was noted that, in the past, bins had been set alight and burned out here. Charlie Griffies stated that CEC was unlikely to fund any more litter bins at all. In response to this – and in view of the problem with lack of Wardens (social and security) and events issues above, - Sheila expressed concern and dismay that CEC seemed to be relying on volunteers to do work that was previously the job of paid staff. SB stating -
“Voluntary work and activities are supposed to be in addition to the running of the Park, a sort of bolt-on, not a substitute for necessary staffing. It is inappropriate to expect volunteers to take on jobs that require paid and trained employees, -- the few volunteers we have are working in their own time, usually at weekends, Bank Holidays and prime family times. They cannot and must not be taken for granted nor relied on to make regular commitments to further save money (as suggested in one of the few replies received from the Chief Exec department). This is not the way forward; it is not progress and is not the way to follow up a £6.5m restoration project.”
Traffic Calming on Queens Park Drive: The meeting was divided in its views about the effectiveness and safety of the traffic calming.
Fence on Burma Star Island: the purpose of this is to be investigated and the meeting hopes to hear how long the fence is to be in place.
Burma Star memorial: Veterans had been consulted regarding potentially a new memorial replacement – again this would be part of the second HLF bid. .
Notice Boards: Two more notice boards are needed at the South (Moreton Road) and West (George Playing Fields) Gates. ACTION - ED two new boards
Floating Islands: The Rangers have now installed floating islands to encourage the swans and Grebes to nest in safer places. Incidents of cruelty to the Park wildlife should be reported
ACTION - (Ring - 101 as above)

Help for Elaine: It was pointed out that Elaine’s position as Park Manager previously involved a number of staff – this role is valued and support from the Friends Group is needed.

As for the project itself we are about to enter into the next interesting phase as Cheshire East Council have just submitted the First Phase of Application for the next Heritage Lottery Grant Application to finalise works and we are all aware of what is outstanding and the works priorities.

A HLF Officer is to visit on the 26th March and it is so important that we present a good image and united front, to push the project forward, to gain what we hope will be a positive response from them in assisting to fund the outstanding works.

The chair reflected on QP issues:
We all need to communicate the message about we are where we are... the level of investment we received was and is significant and probably greater than any other Council has provided for other public parks. The Heritage Lottery Fund provided a grant of just under £3m and the remaining funds of £3.5m were from other external funding organisations, such as WREN and capital reserves of the former Crewe and Nantwich Council, so it has not been funded by the Council tax as stated in some press publications.

Remembering too that when the Park opened 100+ years ago – she was not complete, much of the infra-structure and associated facilities did not exist, so there was nothing to create or maintain. Also, additional expenditure has been incurred as works have literally uncovered the unknown – such as potential roadway collapse into the Park from part of the Victoria Ave road network, then we have had bats, ecologists, power cables, drainage investigations, wildlife / fowl protection, a phenomenal amount of silt and its relocation from the lake....

Much of the work at the moment is behind the scenes, particularly with regard to ensuring
there are appropriate funds and resources to maintain the Park in future years. The Management Maintenance Plan, is actively being drawn together, although the Chair commented he considered this should have already been finalised and agreed at the last application. Once completed, this will have to be approved by the Heritage Lottery Fund and will also be required to be finished and considered before they are able to confirm any additional funding. Talks so far are optimistic.

Works programmed at this time are to do with SNAGGING WORKS,
there is no new investment at this time. For example, there is still some works required in the new toilets mainly for the tiling, which is outstanding. The works in the cafe include some roofing repairs, also repairs following vandalism, which has already been done to remove graffiti and to much damage done to storage doors under the veranda area. Also, the doors have had constant problems with the automatic electronic mechanism, this has taken a long time to sort out but appears to now be repaired after a long battle! There is a similar story with regards to the under floor heating. A new external store area is shortly to be built on the side of the cafe pavilion, mainly to assist with deliveries and the storage of bins which is a fire risk at this time.

Electronic and computer connections are on-going in the lodges and they to require some remedial end of contract works to be finished. We hope to have our Manager, Elaine, in-situ shortly.

Hand rails have now been ordered to add to the bridges and some earth moving around the access points also.

There are some works programmed for earth moving on the rough footpaths on the West side of the Lodge as you go down to Coronation Valley, mainly to achieve DDA requirements and to prevent potential nasty falls on the present steep incline.

Plans are being drawn upon to demolish the old depot area and I will let you know more about that once details are know,

Also, l there are some tidying works to the base of the memorial where the planted beds are. These will be reformatted so you cannot see the inner cement and also chains to be replaced.

Requests re volunteers for small maintenance works were disappointing in that, only 4 signed up at the AGM, plus 2 electronic members. If you are willing, fit and able and have appropriate skills, please give Sheila our Secretary all of your details.

In particular Friends would like to arrange a small working party to
Power wash benches and re-oil. Could include some small joinery repair works.
Power wash bins and rebrand – Queens Park stickers are ready to reattach.
And LITTER BLITZ around the Park generally.

Regarding Community use and Eventing, Elaine issued a list of the confirmed Events
programmes to date at Item 8. We await details of next year’s budget allocation, for promotions and events, if any...!!! However, we have received a lot of positive responses from the Community plus support from The Pickle Jar Lakeside Pavilion to stage events and engage the community in activities in the Park all of which will greatly help and contribute to our lottery application. There have been some fantastic educational opportunities explored thanks to the co-orientation of Bed Wyre see Item 7. A thank you to Ben was expressed, and also some fantastic news about Orienteering in the Park. Plus, our own Secretary Sheila has undertaken at least one session, so thank you Sheila, as has Tim Prevett who is known for his Ghost Walks. The Parks Manager was thanked for her co-ordination – all are helping us to achieve these all important educational opportunities and benefits, which is great news for the Park.

Finally, Stef Townsend, our valued last remanding Park Warden is taking Voluntary Redundancy due to the loss of this position. Despite our petition dated 2nd December 2011, pleas to the CEC Chief Executive and my media releases – all protective measures have been unsuccessful; this is a sad loss for the Park in losing Stef but also a sad loss for the Park’s project, as we are left in a most comprising position regarding security and potential issues and risks. Police, PCSO’s and CEC Wardens, are all kindly on-board to assist us, however in reality they will not be here 24 / 7 and they too have undergone a reduction of resources. The Chair is to convey again grievance about this formally again to Cheshire East Council, but noted all so far have been on deaf ears. A big thank you to Cllr Dorothy Flude also for pursuing this matter in great lengths for both Stef and Queens Park. Stef, “we wish you all the very best in the future and thank you sincerely for all your hard works, efforts, park improvements, and long hours worked, covering also in difficult times for a valued member of staff sadly lost to us.”
5.0 Events in 2012
Adrian / Deb Lindop - Crewe Urban Vision
The group presented outlined principles, vision and ongoing works of projects, including possible links and shared resources between CUV and the Friends of Queens Park.
Local Area Partnership: this is a valuable opportunity for groups such as ours to work together and to apply collectively for support. It was considered opportunities and a sharing of volunteers could be explored.
6.0 Queen’s Diamond Jubilee in Crewe – Dawn Clark LAP -
Todate, the Action Plan for the Bank Holiday weekend in June is as follows:
Saturday 2nd June: Crewe Music Live
Monday 4th June :Town Street Party hosted by the Mayor. Community Groups are to be invited and activities in the town centre will be between 12 and 3pm. From 3pm, events will take place in Queens Park, in conjunction with The Pickle Jar and Friends Group.
QP activities include children’s events and live music until the laser beacon at 10.15 followed by short fireworks display.
6.1 Crewe celebrates 175 years! Dawn Clark LAP
Heritage Projects throughout the summer at: Lyceum, Heritage Centre and Library etc. There is a lot going on – look for details on public notice boards and in the local press.
6.2 26th May – C&N Lions – Derek Morgan
Street Party of 1,000 Scouts in the Park
7.0 Ben Wyre – Educational Opps
Ben gave an update on educational projects in the Park and how these are progressing, problems encountered, such as Risk assessments, funding etc.
Projects currently underway include:
 Orienteering,
 a KS2 Maths Trail (compiled by Gainsborough Pupils)
 SEAL event on 20th June – toilets may be an issue !
 Fire Brigade water safety lessons
 Sports and Olympic Events
 EAL event
Further details to be posted.
8.0 Elaine Dodd presented a hand-out of forthcoming events in the Park.
These depend on the new budget and are still to be confirmed.
Details to follow as above.
9.0 AOB
Q: Refurbishment of Burma Star Island as at meeting in November 2011
A; Refer to Chair’s Report above re all funding.
Note: there are specific times in the year when applications for funding can be made; ideas and visions for further improvements to Park areas are still in hand.

Q: Lions Sensory Garden and Dave Wilcox support group who are interested in a low allergy garden – could the two groups work together on this?
A: Nothing further has been heard from representation form C&N Lions to Project Consultant (Heritage) of 2 years ago, who have presented proposals re a sensory garden. There could be some conflict of interest in this and it will have to be given further consideration.
Ben Wyre talked about Adelaide School wishing to establish a Butterfly Garden, working with teenage apprentices.
Elaine Dodd indicated that the East Lodge garden could become a Community Garden.

Q: Lake debris: is there any provision in the maintenance budget for the removal of the debris?
A: There is no extra/specific money but removal is part of ongoing grounds and maintenance work.

Q: From a parent of a two year old. Re: deterioration of toddlers playground equipment from vandalism – are there any plans or contingencies for repairs or agreements with Wicksteed to maintain?
A; (Charlie Griffiths) The equipment is inspected regularly in line with requirements and this includes an annual National Safety Inspection.

Q: If there is no longer a Park Warden, could Special Constables be used?
A: Personnel such as PCSO and the Police do visit the Park to check, there is also a Security Group which meet that consists of PSCOs, Police, Wardens, LAP, etc, representatives. The chair stressed the situation was less than ideal.

Q: (From Bowls Club Chairman) The problems incurred at the Lakeside Pavilion apply to the Games Pavilion – what measures are/ can be put in place to prevent these?
A: Shutters were not part of the budget for the new buildings and might be seen as something of a challenge for troublemakers! A recent break-in at The Lakeside Pavilion is viewed as exceptional – not experienced at the old café. The situation will be monitored.
9.1 Mayoral Events
Roy Cartlidge publicised forthcoming Mayoral events in the town and the Park.
DofNM:
TBC
Issued 3.4.12

No Item
1.0 Apologies
2.0 Welcome to the second Friends Group AGM by Derek Morgan
3

Chairperson’s Report
Derek Morgan presented his report for the year.

He thanked all those attending and supporting the Park refurbishment and its further development. He also noted the excellent progress that has been made, the major events over the last twelve months and looked forward to the year ahead and the possibility of further work and improvements.

Derek noted the importance of press coverage for events and thanked the Parks Manager for undertaking media releases, and for these ongoing concerns and issue which are very much worth supporting.

It was also noted that there have been a number problems, such as a gate opening at weekend and the ongoing concern about the deletion of warden posts.

Looking to the year ahead, there will be a lot going on – and attendees were encouraged to sign the volunteers list, especially for minor works (probably Sundays) and for identified events from the forthcoming Summer programme.

This was confirmed by Roy Cartlidge, who listed Spring Watch, anniversaries for The Heritage Centre and the Queen’s Jubilee, plus the Olympic Torch, amongst others. Such local community events enable us all to become involved and to promote the Park. He also spoke of a Music event and asked the Friends Group to support it.

4 Election of Officers

The Chair listed the ‘Core’ Committee Members as:
Chairman, Secretary and Treasurer.

He reminded the meeting that, last year, it was suggested to elect these Officers for a 3 year term This has assisted with planning, plus getting ourselves into this new role and banking requirements like authorised signatures for cheques, charity status bank account and so on.
It does not distract from the option to ‘boot’ us out if you do not think we are performing.

Clause 6e states where a vote of ‘no confidence’ can be brought against a member of the committee, if approved by 2/3rd of those attending, that member will be removed from office.

I intended to exclude from the above the Fund Raising Officer position as consider we need to review this position and establish costings for proposals. We need to develop realistic expectations whilst we are a relatively young group. The Chair will speak to the Officer personally. Therefore, that leaves the following posts ONLY to be proposed:
Membership
Member Representation: Cllr Dorothy Flude / Cllr Roy Cartlidge 
CEC Officers: Elaine Dodd / George Broughton 
Local Historian – Howard Curran 
Youth Representative – Daniel Prime 
Crewe Blogs – Jan Wright 
Media – Belinda Chronicle TBC
DRE – Belinda - DRE Representative
Bowling Club – Mr E Buckley 
School Rep – Sir William Stanier School – Steve Collins
QP – Horticulturist – Vacant
(Fishing Club – 2012)
 = nominations accepted on the night – others to be contacted to confirm post. QPM
Q I ask those attending to accept these nominations or propose an alternative?
I would like to thank those who have put themselves forward again for this year for their kind support towards helping the Park and the Friends Group.

Agendas and minutes
Have been prepared for five meetings and circulated, thanks to Elaine Dodd.

Data bases: No new ones have been set up, as envisaged, though existing ones have been improved and updated for:
friends wishing to receive minutes and agendas
War Veterans Group
Charities to be contacted to take part in events

Correspondence: towards
Duchess of Gloucester visit
Opening event in September
Petition and letters to Chief Exec.

Letters received to date
Chief Executive’s Office re petition letters

Information Boards
The boards have been updated regularly as part of the ongoing need to inform all Park users of events and developments

Thanks
My personal thanks are to Elaine for her continued help over the year – not easy when she has not been on site for most of the year!
I also thank all those who have supported the Group’s fundraising and especially Daniel and Lisa Prime, Sheila Curran, Roy Prince and Bronwyn Dean

Ahead
As a committee we will be looking at our further involvement in the development of the Park by:
Small merchandising (cards, postcards etc)
Brochures
Installation of a computer system in the Park Office for use by secretary, wardens and others
Contacting other Friends Groups
Howard’s guide to the Park
Summer events 2012
Pickle Jar events and Education programme

Like Derek, I thank you for your continued support and interest as we move forward to enjoy the completion of the restoration project and many happy times in Queen’s Park

7 Fund Raising Officer’s Report
Nigel Irlam was not present at this part of the meeting.:

8 Presentation by Derek Morgan to Allan Leah

I would like to welcome Allan Leah who has kindly taken time from his busy retirement to come along and join us today...

Allan, we consider, is the brains behind the Queens Park Renovation Project, having picked up the pieces form a number of Officers involved in its original conception.

Starting with Peter Booth, who many will remember as Conservation Officer for Crewe & Nantwich Borough Council, who had the idea back in the year 2000 to renovate the Park with the kind support of a Heritage Lottery Fund and application grant. Allan, for his sins, worked very closely with Peter and has stayed with the project up until now.

The Stage 1 bid was made back in January 2001 and the Stage 2 submitted and approved on the 14th March 2005 when the project first commenced in its early stages.

Peter left during this period as did his replacement Steve Corbett, so Allan took the reigns firmly and maintained continuity being seconded as Project Officer in January 2006.

Allan accepted voluntary redundancy and early retirement at the end of September 2011 and we feel was a sad loss to the progress made and his achievements. Not often does anyone retire and leave behind such a legacy which will continue beyond all of our life years!!

He is very proud of what has been achieved and has undergone and worked through many milestones for the greater good in the end.

So, I ask the Crewe Mayor, Cllr Roy Cartlidge and Elaine Dodd our Manager, to join me in asking Allan to accept this small keepsake from CEC and the Friends of Queens Park as a small momentum and reminder in years to come of his achievements and professionalism, what a pleasure it has been to work with him.

Allan said, “I am confident that the remaining works will be completed under the guidance of Cheshire East Council with key officers including George Broughton the Parks Development Officer together with Elaine Dodd, Queens Parks Manager and now in charge, Gareth Edwards Head of Department. I wish the project all the very best for the future and shall be watching its completion with much satisfaction – good luck to all involved and thank you for your continued support.”

9 Questions, Answers and Suggestions

Q: (Howard Curran)
As I have not yet received a reply from the CE, I wonder if my letter about the Wardens has been sent?
A: It was delivered last week by hand (Fri 2nd Dec).

Q: What will the Friends Group fund raising monies be used for?
A: this has to be decided, but a reserve amount should be agreed.

Mo Grant proposed a vote of thanks to Derek Morgan for all his work as our Chairman.

For the QP Re-opening Event between 30 – 40 organisations were involved, which given the dwindling support of recent events was refreshing, demonstrating that the public really were ready for a Celebration at this time.

The date was changed from Carnival, as schools returned from half term, which we considered would help involvement overall.

PROCESSION
Formal road closure application. Notices erected stayed in situ.
Excellent Police communications. Police were very pleased with arrangements, their support valued.
Excellent school workshops and co-ordination by Maria Boone and Sarah McKenzie. These were arranged and financed by CEC, supported by these excellent art workers.
Disappointed by one school – only 2 x pupils attended. They had two workshops at a cost to us of around £500. School attendances costly but worthwhile when pupils support – how can we ensure they attend in the future?

STAGE
Outdoor PA some ‘cutting off’ of sound, ED to speak to sound engineer.
Still considered to be a better option than a closed PA unit.
Lack of light on stage – darker than anticipated at an earlier time. ACTION

ARENA & ACTIVITIES
No issues.
Ropes partially dismantled by crowds prior to StarQuest, staff elsewhere to reinstate as helping with daylight Fireworks, and putting out chairs / tables for SQ Judges.
Bowling pav keys not available – they are now!

Also, the Greens Space team who came the day prior to do an extra litter pick and barrier movement on site. Plus, Maintenance teams, ground prep - StreetWise, Park Team, Tree Gang - much site clearance / tiding achieved
Graham Burgess and Ruth Boffey - who also volunteered Sat day and Sun for (massive!) clean up operation and who kindly returned to empty the many extra over spilling bins also.
Litter pickers - Didn't look the same park Sun morning from Sat night!! Thank you to them.
Sharon Bennison, Green Spaces - support re cheques and orders..
Kath Mason - Facility attendant - Pickle Jar also very pleased with Fridays clean down of cafe.

Electricians - Peter and John - excellent as always, much more difficult supplies to source this year, very re-assuring to have you on site.
John Harwood, St Wise - Vintage vehicles in parade.

Gates suitably manned. Ranger also attended, thank you to her, together with many from the Friends group.
Plus, the Mayoral stand suitable manned by Friends - Cllr Michelle Sherratt, Ray Stafford and Audrey Micklewright – thank you to all.

CATERERS
Reported good trading Sat, bar needed to be more central. Deliberately sited for first year.
Cafe traded well, no issues. Pimms Bar would have traded better more centrally.
ACTION
RISK ASSESSMENT
Meant to protect – a large document!!!...., a legal requirement.

PUBLIC PERCEPTION
All Good. Very complimentary – many thanks received by Elaine QP Manager and the Friends. No issues. Funded by CEC, Crewe Trustees and Income generation which exceeded expectations for a one-off event. 15 - 20,000 visitors came to Queens Park on the day
2012 will be smaller cluster of events supported by the Friends, Pickle Jar and the Community. Community want more, bigger, better, etc - No budget for Carnival 2012.

FUNDING
50 / 50 funded via CEC / Crewe Trustees. The Crewe Mayor was thanked for the trustees sponsorship. Plus, Contribution from HLF Project and income generation.
BUDGET Total Income 7255 Budget 10000 CwTrustees 10000 ProjectCont 5929 25929 So Thank you to all!!! 5.0 Chairperson’s Report
Derek Morgan asked the meeting to celebrate and be proud of the work that has been completed in the Park todate. He also reminded the group that the original Park was not finished when it was opened over 100 years ago – many features were added later. We can all see where the project is up to in terms of what has been done, so I don’t think a good use of limited time to go over this once again....

But what is worth mentioning that the level of investment in features is significant and probably greater than any other Council has provided for other public parks. The Heritage Lottery Fund provided a grant of just under £3m and the remaining funds of £3.5m were from other external funding organisations, such as WREN and capital reserves of the former Crewe and Nantwich Council, so you will appreciate that it has not been funded by the Council tax as stated in some press publications.

On the down side we are equally frustrated the park is not complete, including the Officers who are here tonight.
Might I just mention that when the Park opened 100+ years ago – it was not complete, there was no lake, just the Brook culverting underneath, some of the buildings were added later, there was only one entrance, no playground, no bowling green, no planted main drive avenue, so features, trees and planting were added over many years; the infra structure we all know today, was 20 years in the making and took 100 years to evolve. Added to the fact that it is obvious to all local people that the Park has not had a dedicated budget spent on the grounds in a number of years which has further exasperated the situation.
So, lets look forward not back, - a great deal has been achieved.
The way forward
CEC are actively seeking additional funds to ensure that works are progressed as soon as an agreement can be achieved.
Talks so far with the HLF are ongoing and we are optimistic that they will be able to provide additional funds to maintain the momentum of the restoration package. This is good news as it will be an extension of the existing grant and not a reapplication.
Consultants are preparing a schedule of outstanding works and associated costs, taking into account works recently completed and in progress. This is being produced along with a Maintenance and Management Plan which will establish enhanced maintenance standards, so that the park does not go into decline in the future, this is essential for the on-going future standards within the park.
The Lake
The weed was blanket weed which although an eyesore, has been dealt with, with permissions gained by our Queens Park Manager following discussions and permits form the Environment Agency. However, it will probably return next year as a more permanent solution is required, under the Maintenance and Management Plan. The good news however, is that the blooms were not of the blue green algal type, which has meant in the past that the lake waters were closed off for a number of summers over the past 20 years, -this seems to get forgotten about. Carp has been observed in the lake – although this will eat the self seeding plants it will murk up the clear waters.
The Bridges
Hand rails have yet to be extended. We await the design from consultants for these. The effects of settlement on the structures has needed to be determined for the design as they will settle and move further. But this item is outstanding and requires actioning at the earliest time.
Memorial
Loose granite chippings around the Boer War Memorial were temporary for the HRH visit and will be replaced with cut stone to match the existing granite. This memorial had a large amount of topsoil around it for many years which buried the lower parts of the listed structure and it was only when the topsoil was removed that the lower walls were revealed and the lions restored to their original position. It is proposed to turn the planting beds into steps, this will be delayed as listed building consent is required to commence works, but once done visitors will be able to get closer to the names inscribed and research the history of this campaign. The Queens Park Manager has spoken to Reaseheath College who are interested in doing a temporary solution in readiness for Remembrance Day which is good news.
Snagging Works
Yes, there are snagging works, which are realistic on large scale engineering and construction projects. Some of the new toilets require remedial works mainly for the tiling. We have agreed that the Pickle Jar do not leave the toilets open, which was the original intention, but will be sealed off if the cafe is not open. This is purely because people DO NOT value these facilities and the level of vandalism and mis-use is simply unacceptable. These operators need a starting chance to provide clean and welcoming facilities for visitors; and unkempt, vandalised toilets are simply not acceptable to the element of society who expect, as they should, clean toilets.
There are toilets which are open daily by the Games pavilion, however should these suffer in the same way as the old ones, again the times of opening will need to be restricted... so we watch with interest and caution regarding these facilities.
LODGES
We await only the IT connections. There is some under road ducting to be done to complete the telephone and IT service connections, to get these buildings back into use. Under road connections are necessary as the Conservation Officer has stated that no eternal lines are to be fitted to the exterior walls Lodges themselves. We will be, most pleased to see Elaine the Manager return and to be able to provide our Grounds Team a more fitting work space than they currently have which is the depot area (which frankly needs to be demolished as soon as…).
We need also - Lighting at footpath level, new benches which can be donated also, new bins, signage and street furniture, funded form any balances and again ongoing annual maintenance budgets. 6.0 Any Other Business - Q & A’s Roy Cartlidge thanked Elaine Dodd for all her hard work arranging both the HRH visit and the Re-Opening Event. VOTING
CHAIRS CLARIFICATION – All members can vote at the AGM, voting is for the core committee only at ordinary meetings, however issues can be open to the ‘floor’ should a group decision be required. In the event of an equality in voting, the Chairperson may cast a second deciding vote. Please refer to Constitution – available upon request. Q: Are people aware of the need for volunteers?
A: Yes, through e-mails and advice at our meetings. All help is appreciated and anyone is welcome at any of our events. Q: Are local colleges invited to help?
A: Yes. All were advised of the event and the help needed. Neither could commit this year. Q: Bentley vehicle charge?
A: No charge for 2 x vehicles provided. Volunteers
BONFIRE NIGHT
November 5th is just around the corner for Fund Raising for the Friends and Lions and support is required.
If you are supporting any of the events programme, where children involved, you will have to have at least one member of your team with a CRB registration.

A number of people stopped us at the reopening event stating they would be prepared to do some hands-on maintenance activities... so we are proposing a number of projects to help with small works around the Park.

Power wash benches and re-oil. Could include some small joinery repair works.
Suggest these are divided into areas, due to the numbers involved
ie main drive,
playground drive
Lake surround / Others

Power wash bins and rebrand – we have Queens Park stickers ready to reattach.

You must confirm if you have suitable safety clothing to complete works, or if you will require any of the following:
Sturdy footwear – (if you have nothing suitable sorry will probably won’t be able to use your help).
But CEC can provided:
Safety Gloves
Overalls
Glasses if needed
Face mask
Materials as required

So, please inform Sheila at end of meeting of your availability, any skills and willingness.

LITTER BLITZ
Along permitted of inner fence line. Seasonal.

Walks
Howard Curran kindly confirmed he would provide a Heritage Walk date to fit in with events May to August 2012.
George Broughton – confirmed he would provide a Nature Walk.
Both, to confirm date with Elaine QP Manager.

Please see Sheila with ALL of your contact details even if you have already registered in with us, what works you are interest in assisting with and your availability, also any particular skills you have i.e. joiner, painting, welding...

FOOTPATHS
Q Raised by a number of attendees. The completion of the footpath system will be a high priority as soon as funding is available. In addition to the HLF application extension, CEC has applied for a £500k capital investment. This money will be reinvested to support the footpath works together with a landscape scheme for the Burma Star Island featuring a new Burma Star memorial – this will be the highest priority for landscaping as will the improvements needed to the Coronation Walk Valley which will involve recreating the manmade artificial water course.
Men in Sheds
Cllr R Cartlidge suggested these as a contact for ‘hands-on’ works for manpower with skills.

S. Chesh Ornithological Soc
Was suggested by Cllr Cartlidge, as a potential contact to get involved with Spring Watch.
Letter to Chief Executive of CEC via Alderman H Curran from Chair – re: Warden ISSUE
The Chair had written a letter to the Chronicle featured in this weeks press as no direct response had been received from CEC CE. Passed down to her staff for response. Also, conflicting information had been given from past Cllrs/Members. A letter is to be drafted to raise this concern again and forwarded via Alderman H Curran.
FACEBOOK
Re ‘Postings’ - If there any contentious or personality issues please can you come through the Chair.... I apologise if any recent comments offended any of our new or original members. Volunteers
Derek invited volunteers to register at this meeting to commit to work in the Park, such as restoring benches and weekend litter-picking.
The Secretary of the Friends Group will set up this register which will be available at the next meeting. Heritage Walk
Howard Curran was asked if he would lead a heritage walk in the Park in 2012 and he agreed. Dates to be arranged and Howard suggested producing an information leaflet in advance. CRB checks
The meeting was reminded that all volunteers etc must be CRB checked to work with children and young people – this is thought to be for those working on a regular basis and not for one-off events. It is recommended that at least one Friend is CRB checked for children’s activities/events.
Wardens
The position of Park wardens and the Friends Group Petition was raised.
Derek Morgan, as Chair, explained that he has now received letters from the Chief Exec and from Edward Timpson, MP. Derek maintains that the group needs to be very determined about pushing for action on this matter, especially in view of:
Recent vandalism in the old toilets
Vandalism to the newly refurbished shelter at the southern (Moreton Road) Gate.
There was much discussion and agreement that action, not further meetings and processes is needed, the last Warden subject to potential redeployed.
There was some confusion over what would happen if he is redeployed and the payment of services required by the security company.
It was agreed that members of the committee will frame a letter / question to the Chief exec and that Howard Curran, as Alderman, will send it to her, prompting her to reply.
DONM:
AGM & Christmas Social Hour. Sunday 11th December 3.30 pm
prior to Lantern Parade
Venue: WEST LODGE
APPENDIX 1 – 2011 Remaining Events:
10k Fun Run Sun 27 Nov Carol singing events with local primary schools, bringing the magic of Christmas to the park. Schools booked todate are: St Marys Catholic Primary School and Leighton Primary School; both will be singing around lunchtime, plus more are to be confirmed. Lantern Parade Sun 11 Dec
Appendix 11
EVENTS - QUEENS PARK 2012
See www.cheshireeastcouncil.gov.uk Or, tel 01270 537896.

January to March 2012
‘Spring Watch in Queens Park’ FREE
Presented by The Pickle Jar at the Lakeside
Running from January to March 2012 primary schools, in the Cheshire East area, are invited to take part in our ‘Spring Watch’ project. This will provide an opportunity for children to literally track spring as it happens through observation of plants and animals and support it with photographs they take and pictures they draw. Joined by the ‘Friends of the Park’ and ‘Cheshire Wildlife Trust’, together with other groups from across East Cheshire to provide support and information those involved. If you are interested then please contact either Tim or Rachel on: webmaster@thepicklejar.co.uk OR call them on 01606 551122

No. Item
1.0 Apologies
2.0 Minutes of Last Meeting
The minutes of the last meeting were not available.
3.0 Matters Arising _

The Pickle Jar in the Park
The new occupiers of the Pavilion introduced themselves and gave a brief appraisal of their portfolio, welcoming the opportunity to work alongside the Friends.

Dave Lumley - Site Manager Tolent
QP Manager acknowledged that Dave would be shortly leaving the Queens Park to move onto his next project. Stating he had been a pleasure to work with, extremely professional and helpful, a vote of thanks was given to Dave for all of his hard works and commitment.

Applause!
A vote of thanks was presented from the Fundraising Officer and supported by the Friends to - the Consultants, Design Team and Project Officer, also to the Parks Manager for the HRH visit and eventing.

The Chair also thanked all of the volunteers for their extra commitment – stating we need more Friends to also support the events.
4.0

A presentation was viewed by the group to review the project. Focusing on completed or near completed aspects.

Including a new Pavilion, Bowls Pavilion – with integral toilets and store, Boer War memorial – Tommy Atkins restoration, Bandstand…completed a year last Friday, Monkey Shelter – original flat roof now zinc, much earlier support posts repairs were done with cement not effective as water seeps up concrete, new wooden legs now made, Playground shelter – one complete new support cast column made, Clock Tower – Queens nose is to be replaced with an appropriately shaped stone indent. Trees re-planted and removed, 2 x Lodges, Entrance pillars cleaned, Railings and Gates – although curved area and gates to finish, Depot Gates will look like railings, – Crewe Town logo to go onto new gates, Traffic calming.

Some provision for limited parking would be made in the depot.
Coronation Valley and Lake vantage point al yet to complete.

ED - A plaque acknowledging CHARLES DICK J.P. (1838-1888)
is to be installed onto Monkey shelter following agreement by family. Howard Curran gave further historical detail.

The Management Maintenance Plan is a HLF requirement, which constitutes a 10 year plan. Will incorporate horticulture aspects, community garden, gulf war memorial, etc… designs and specifications. Consultation concludes end of September 2011. It will be a public document.
The group considered Crewe was a poor relation to Macclesfield.

5.0 A summary of the VIP visit made to the project by the Duchess of Gloucester was given, the visit had received good media support. A thank you was expressed to all who were involved in this and associated events.
6.0 Re-Opening Event Sat 10th September – all of the Friends were charged with getting involved with the event. Volunteers to date had been the usual few for which the group are grateful. However, everyone is expected to become involved on the 10th, even if only in fancy dress, or getting an organisation to come along and support the day, or a display or activity….. see Elaine to confirm what you can contribute please!
Q&A
Q. Would charging apply on car park? A. no, not at this time.

Q. Will CEC honour the MMP content? A. If it doesn’t HLF could reclaim monies invested. HLF are withholding the final payment of the grant until they are satisfied with the MMP and it is unlikely that they will provide a grant for restoring any other historic parks in Cheshire East until Queens Park is fully restored and a suitable maintenance regime is in place and adopted by the Council.

Q. Blanket weed on the Lake unsightly. A. The Env Agency warned us that this would happen. Dormant pods would have been re-born when waters reintroduced into the lake. Also, no water movement. Project Officer was seeing to take measure to ensure this was removed. Will be a future MMP requirement.

Q. What is the Warden petition situation? A. Posts now deleted from the establishment. CE to be presented with petition at the earliest opportunity. Chair/Sec to action.

Q. Are there any restrictions on the café Licensing times. A. I will confirm this for you and attach to them minutes….

Extract - Premises license Extract - Annex 2 - Conditions consistent with Operating Schedule-
1. All outside entertainment, performances of dance and plays should
cease at 22:30 hours every night, with the exception of 6 outdoor
events per year where live music and the performance of dance
should stop at 00:30 hours and recorded music at 02:00 hours.

Q. Are the Gates being left open 24/7. A. No – Alpha Omega security both locking and unlocking at this time.

i. Pavilions – Contractor ‘Tolent’
Completion expected early May. Weather much better and some construction time has been caught up, but some time has been lost due to recent theft of recently installed electricity cables (copper value). The roof structure and walls are approaching completion and the internal works are in progress.

ii. Lodges- Contractor ‘ISG’
A 16 week programme commencing 31st January and completion date is 20th May. A good start has been made with the site compound fenced off, cabins installed, scaffolding erected, demolition of non-original extensions completed and some stone cleaning underway. A temporary access has been created 50 yds from the Lodge to assist users of the Park - it has been signed accordingly at both entrances.

iii. Structures – Contractor ‘Maysand’
The scope of works, for this contractor, includes the restoration of the Clock Tower, Boer War memorial, the monkey shelter (Southern Timber Shelter) and Play Area Shelter. Works commence on the 14th March; completion date and programme are not known yet but probably about 12 weeks.

iv. Play Area- Contractor: County Landscapes
There are some defects still to be made good and a new path linking gym equipment is proposed, plus removal of old play area agreed. Timescale is likely to be approximately four to six weeks and should commence on 14th March.

v. Footpaths
Costs for footpath works are due within the next two weeks, following which we will be able to agree the scope of works, programme, finalise costs and decide which contractors will be involved.

vi. Connect 2 Works
The traffic calming works and Tipkinder crossing is underway this week with a new cycleway across Tipkinder. Access for disabled drivers is possible but a bit restricted until the new access road through the depot is formed as part of the footpath works later in the summer.

LAKE
Fish are to be returned this month. Following checks it appears that there has been a lot of poaching of the large carp. When the holding pool is partially drained it will be possible to determine how many large carp are left. A health check requires ten fish, so assuming there are only fifteen it would be better to give them away to our partner angling clubs and purchase a new healthy stock. This will be investigated.

CAFETERIA PROCUREMENT
The Queens Park Cafeteria Services was recently advertised via the Councils procurement process, however, the contact was linked to three park sites of which CEC has received an objection. We await legal advice on how this will be resolved and will let the group know in due course.
The Parks Manager has applied for a Cafeteria Licence for the sale of alcohol and to utilise the venue for entertainment to increase opportunities to maximise footfall through events, functions and refreshment sales. Maximum opening hours the cafeteria could potentially operate is between 8am – 2am with alcohol and hot food sales up to 1am -- again to facilitate the venue fully for functions and events. We will invite the successful contractor to introduce themselves to a future Friends meeting once the contract details are confirmed.

POTENTIAL RE-OPENING EVENT
No Palace confirmation has been received. Therefore, it is proposed to plan for the
re-opening possibly on the second Saturday of September. This will allow sufficient time to make the event arrangements and engage with the community. Also, the Park will be much closer to completion. Should the Palace confirm, separate arrangements for an appropriate event/display will need to be arranged.

The heritage lottery visited the site to discuss the Managers initial pre grant application. Whilst that went well, they require longevity of activities to be confirmed. Given the restricted resources available in terms of administration we are not sure how practical this is. The grant application was £15k; however, some limited monies have been identified within the project which would ease the event arrangements considerably.
Key events would include a re-creation of the original procession which entered the Park. Already discussions are underway with local art workers to produce costumes with school children to recreate this, a marching band and fireman’s arch echoing the event of some 120+ years ago. The later date makes school involvement possible. Plus, Victorian themed side shows.... budget permitting. And, concluding with a pyro-show, the like of which most local residents would not have seen. This would be an interpretation of Crewe evolving from an industrial engineering town into today’s more modern economy. We await to confirm availability of this performance.

9.0 AOB
Q: Is the Tipkinder Car park to be resurfaced?
A: (A. Leah) no money is available for resurfacing or bay marking etc – to undertake this project would take monies from the paths in the park. The problems with the TipKinder car park are problems with holes, rather than a need to resurface – finding filler for these can probably be arranged.
Park access for events and disabled drivers will change as the paths are completed – there will be no vehicle access via the east gate when the project is finished.
To the west, the new Cycleway needs soil and reseeding from the Golf Club area.

Opening of south and west gates: The gates are being fabricated. The final costing for refurbishment of paths is greater than foreseen. This is partly because some of the paths were not originally well-constructed. It is envisaged that the paths project will enable a link norh –south and east –west through the park and across the bridges. Other paths might have to be given a temporary surface until further funding is available.

Q: When will the Games Pavilion be completed? The season begins on April 1st.
A: It is scheduled for completion by 1st May and won’t be far off completion when the season starts. Temporary facilities will be confirmed in the interim – Elaine to arrange.

Q: When will there be access to Burma Star Island and use of that bridge? Could the barriers be removed so that the bridge can be used as a viewing platform?
A: It will be linked to the forthcoming footpath project and take into account changing levels and gradients, plus some changes to footpath layout. The viewing platform suggestion will be considered.

Q: Will the large roof space area of the new pavilion be utilised?
A: No. As in the original plans, the beams will remain exposed and the open-plan design will allow a clear vista.

Q: Is the double swing in the new playground dangerous?
A: It is in accordance with required health and safety standards – some signs about suitable age group of users and usage will be considered.

Q: The gym equipment area gets very muddy – wht can be done about this?
A: A path link is to be added and drainage improved.

Q: What are the two Lodge houses to be used for?
A: They will be used for offices, staff facilities and as a community facility with approved and signed disabled access and toilets.

Q: What sort of re-opening event will there be? Will it be in place of the Carnival?
A: The event is no longer contingent on a royal visit (see Chair’s notes above) but requires an amount of funding that is not currently available. Nigel Irlam suggested approaching the townspeople for support by staging publicity events in the town centres.
It was pointed out that the Friends Group, as organisers, is not a registered Charity.

It was also suggested that a plan of action for the publicity be put to the Town Centre Manager by Nigel.
There was a further suggestion that the opening event should involve local community groups and reflect the multi-cultural society we live in.
With regards to Carnival, CEC has not approved any event budget. The re-opeing event is a separate issue and has only £10k allocated at this time with a further £5k contributed form Crewe Trustees.

Q: How will children and young people be involved?
A: Elaine referred to the success of the Christmas Lantern Procession. If the opening goes ahead in September (?) there will be a Victorian Parade with multi-generational involvement. School-based workshops could begin in June. If there is to be a parade, a route will have to be agreed – all ideas are welcome!
AOB Derek Morgan : presented the Friends Group with a cheque for £85, this being half the proceeds of Santa’s Grotto in the Park, as agreed. He was thanked for all his work on this project.
He also advised the group of a September event for Scouts: The Monopoly Live Run with groups camping overnight in the Park, entertainment, a Jamboree and sponsored prizes.
Donations will be made to the Friends Group.
AOB Elaine informed the group that there is to be a competition to name the new Pavilion and details will be in the Chronicle.
A time capsule will also be buried this year and suggestions for its contents are invited.
DONM:
Wednesday 20th April at 5.30pm
Venue to be confirmed

No
Item
1.0
2.0
Apologies as above
Welcome to the first Friends Group AGM by Derek Morgan_
Chairperson's Report
Derek Morgan presented his report for the year.
It is now 12 months since the Friends group was constitutionalised. The committee has worked hard in many areas to try and improve the presentation, atmosphere and peoples knowledge regarding the Queens Park project.
Appreciation to the Project Officer, Allan Leah, for pushing forward. In summary progressed works so far are -
The Bandstand has been completed along with the Burma Star island, the lake has had the retaining walls rebuilt and is looking good. The lake itself was water tested and after a hiccup was filled and holds water. It is a good sight to see the lake in its early stages completed. It is just a matter of time whilst we wait for all the planting to take hold, and show us a spectacular finished product.
All the bridges were replaced and what a feat of engineering that was.

The children's play area and the wellbeing area have been completed for all ages to enjoy; there are some minor details to attend to most importantly protection to stop children gaining access to the main road way.
The latest projects namely the Games Pavilion and the Cafe Pavilion are now well underway. The stone work on the Cafe is incredible and will reflect times gone by. I am sure we are all waiting to see the Games Pavilion reflecting a similar standard.

I must give credit to our gardeners who over the last few weeks have been uplifting all the summer plants ready for the winter bulbs and plants.

On several visits to the park I have spoken with the team and with Tolent and all are upbeat about the progress being made.
The friends group have, since December 09, been very active with several functions. Thanks to Elaine Dodd the Parks Manager we were able to do fund raising at our first

Friend of Queens Park Minutes: Wednesday 20™ October 2010 page 1
attempt: the Christmas Carol concert in the Park, involving local children in a lantern parade.. It is hoped that this will become an annual event that will grow with the cooperation of local schools and other groups. The Friends group also had a planting day, thanks to Adrian Birchall from the Park, where local people and children came along and learnt a bit about planting; each child was able to take home the tool they had used to plant their own flowers. Again we had a fund raising stall too.

At the Starquest event we again did fund raising with two stalls; on one was the bird boxes made by Adrian and appreciation to him again for that and also for his day in July when he enlightened any visitor interested on the Joys of your own Bird Box. On Carnival day the Friends were fundraising again. In summary, over the last 12months, the group has been keenly active. It would be unkind of me not to mention our youth representative, Daniel Prime, who along with his family has made a great effort to attend most functions, that is meetings and fund raising, again thank you. I personally would like to thank all the members and other volunteers, who made the effort to help at any of the events, also the park wardens for their contribution to the group and hope that through the coming years this group will produce some outstanding contributions to this Jewel in Crewe's Crown.

4 Secretary's Report Sheila Blackburn presented her report for the year. Agendas and minutes have been prepared for seven meetings and circulated via the Park Office. Data bases have been established for: Friends wishing to receive minutes and agendas War Veterans Group Charities to be contacted to take part in events Correspondence: Charities for Starquest 29 letter asking for sponsorship for the Christmas Celebration 2010 Letter to Rev Clapham asking him to lead the Christmas Celebration Letters received to date There have been three replies to the request for sponsorship. Mornflake Oats, Bentley Motors and Argos are unable to support due to ongoing charity commitments. Information Boards From September, posters and signs have been prepared for both boards in the Park. Thanks My personal thanks are to Elaine for her patience and support over the year as I have learned my role as Secretary. I also thank all those who have supported the Group's fundraising and especially Daniel and Lisa Prime who have attended every event over the past year. Ahead As a committee we will be looking at our further involvement in the development of the

Park by: Small merchandising (cards, postcards etc) Brochures Installation of a computer system in the Park Office for use by secretary, wardens and others jt g & * ¦ t Contacting other Friends Groups Park re-opening event in 2011 Like Derek, I thank you for your continued support and interest as we move forward to the completion of the restoration project and many happy times in Queen's Park.
5 Treasurer's Report Pam Minshall presented her report for the year: The Friends Group has a bank account with the Co-operative Bank. Paper work administered to establish the account-Cheque book received. Signed signatories for cheques is myself and the Secretary jointly. Current funds are £523.70, which includes a donation from Crewe Lions and proceeds from fund-raising events. • . i Bank statements have now been ordered quarterly.

6 Fund Raising Officer's Report Nigel Irlam presented his report for the year: I believe my role will develop and extend as the Park is opened and that this will reflect my ideas for large scale events in the Park. I will be putting these ideas to the committee in due course, but can say that they include small merchandising and events such as a Wedding Fair.

7 Election of Officers Chairperson: Derek Morgan was nominated and seconded. He was voted in as Chairperson and accepted. Derek then suggested an amendment to the constitution and asked attendees to consider electing officers for a period of three years to ensure continuity. This does not exclude Officers from a vote of no-confidence where they may lose their position. Officers of: Chairperson: Derek Morgan Secretary: Sheila Blackburn Treasurer: Pam Minshall agreed to stand for the three year period and the motion was carried. All other members agreed to continue their role and were: Membership: Fund Raising Officer - Nigel Irlam Member Representation: Cllr Dorothy Flude / Cllr Roy Cartlidge CEC Officers: Elaine Dodd / Allan Leah Local Historian - Howard Curran Youth Representative - Daniel Prime Crewe Blogs - Jules / Jan - shared 1 vote Media - Belinda Chronicle TBC DRE - Bronwyn Dean Bowling Club - Mr E Buckley School Rep - Sir William Stanier School - Steve Collins QP - Horticulturist - Adrian Birchall --¦----

8
10
(Fishing Club-2011)
All others kindly continue to support and attend the open Friends meetings._
Change to the Constitution
The following section of the constitution is given in support of the agreed change. The Committee
The Officers of the Committee shall consist of a Chairperson, Secretary, Treasurer (all elect) and Parks Manager and any other such Members as the Friends of the Park group may from time to time decide.
The Committee shall total no less than 3 and not more than 16 members including one Youth representative.
The Officers and Members of the Committee will be elected and eligible for re-election -Officers for a 3 year term - Member annually ie until the next A GM, unless a vote of no-confidence is expressed.
DONM: Tuesday 7™ December - Update and Christmas Social Event Venue to be confirmed. _
Order Form
Please use this form to order T-shirts or polo shirts. Cheques to be presented with order and made payable to:
Friends of Queens Park
Return to:
Elaine Dodd,
West Lodge, Queens Park Victoria Avenue, Crewe, Cheshire CW2 7SE
Friends' Queensl Park
Title Mr Mrs Miss Ms
Name
Address
Telephone
Order:
_ (state number) of T-shirts @ £6 each
Size: small medium large X-Large (please circle)
_ (state number) of polo shirts @ £8 each
Size: small medium large X-Large (please circle)

FRIENDS OF THE PARK
QUEENS PARK FRIENDS GROUP CONSTITUTION 2009
Amended October 2010 subject to AGM 20th October 2010

1. Name

The Name of the Friends of the Park group shall be ‘Friends of Queens Park’, hereinafter called “The Friends of the Park”.

2. Aims and Objectives

To promote the restoration (i,) capturing Queens Park’s Victorian splendour, conservation and enhancement of Queens Park in Crewe, for the benefit of residents, visitors, wildlife and fish.

(i) 2009 - Following a lengthy period of development and planning the Heritage Lottery Supported Queens Park Project is underway. The Project Team has been assembled including architectural and engineering consultancies to complement the Landscape Architectural practice Bertram Hyde and Quantity Surveyors EMB Consultants. The practices selected are SBS Architects and the engineers are Scott Hughes Design, both are Manchester based.

To encourage and facilitate greater free access, use of facilities and enjoyment of Queens Park by all. In pursuance of this aim the Friends of the Park group will seek to:

a) ensure that any changes are sustainable and respect Queens Park’s heritage and distinctiveness,

b) represent the views of the residents of Crewe and other regions of the Cheshire East Council, in matters concerning the Park,

c) form links and work co-operatively with the Council, businesses, community groups, charities, schools and other appropriate organisations, so that the park may best serve the local community.

d) organise, host and fund events and activities within or associated with Queens Park,

e) compliment other projects moving forward in Cheshire East.

f) to work with Council Officers to secure grants, towards the continuing enhancement of the park, in accordance with the Restoration Masterplan and Maintenance and Management Plan.

The Friends of the Park group shall be non-political and non-sectarian, and shall operate without distinction of gender, ethnic background, age, disability, sexuality, or religious, cultural or political beliefs.

3. Area of Benefit

The area of benefit of the Friends of the Park shall be the area known as Cheshire East.

4. Powers

The Friends of the Park group, through its Committee may exercise any necessary powers to do all such other lawful things as are necessary for the achievement of the above aims and objectives subject to the consent of Cheshire East Council as ‘caretakers’ of Queens Park.

5. Membership

Membership shall be open (without distinction of gender, ethnic background, age, disability, sexuality or religion, cultural, or political beliefs) to those interested in furthering the aims and objectives of the Friends of the Park, provided that they have completed an application form and have paid the appropriate subscription fee.
Membership shall be valid for the period of one calendar year from the beginning of April. No membership fees apply.

All categories of membership shall be entitled to cast one vote. The Chairman may utilise a casting vote should it be required.

The Committee shall have the right, for good and sufficient reason, to exclude from membership an individual member, provided that the member shall have the right to be heard by the Committee before such a decision is confirmed.

6 The Committee

The Officers of the Committee shall consist of a Chairperson, Secretary, Treasurer (all elect) and Parks Manager and any other such Members as the Friends of the Park group may from time to time decide.

The Committee shall total no less than 3 and not more than 16 members including one Youth representative.

a) The Officers and Members of the Committee will be elected and eligible for re-election – Officers for a 3 year term – Member annually ie until the next AGM, unless a vote of no-confidence is expressed.

b) The Committee may appoint one, or more sub-committees or working parties and refer any part of its business to them.

c) The Committee shall have the power to fill any vacancies that may arise during its year of office by co-opting additional members.

d) A member of the Committee shall cease to hold office if absent, consecutively on three occasions, without the permission of the Committee, from all of their meetings held within a period of six months, or notifies the Committee of their resignation in writing.

e) A Committee member (including officers) may be removed from office before an AGM if two thirds of the Committee support a proposal of “no confidence” against the member, at a meeting of the Committee.

7 Committee Meetings

a) The Committee shall hold at least six meetings each year i.e. approx. 8 week intervals. A special meeting may be called at any time by the Chairperson or by any four members of the Committee, upon not less than four days notice being given to other members of the Committee, of the matters to be discussed.

b) At a Friends of the Park meeting the quorum shall be a minimum of 3 and include at least 1Officer.

c) In the event that the Chairperson is absent from a Friends of the Park meeting, the Officers shall propose to elect a temporary Chairperson.

d) Minutes of all meetings shall be kept by the Parks Manager and be available for inspection by members of the Friends of the Park group.

e) Any member of other Queens Park associated committees may attend the meetings of the Committee as an observer.

f) The Committee may, for a specific purpose, invite any individuals outside the Friends of the Park group to attend a meeting.

8 General Meetings

At least 14 days written notice shall be given of the date, time, venue and agenda of Annual General Meetings. At least 7 days written notice shall be given of the date, time, venue and agenda of General Meetings. Non-receipt of a notice shall not invalidate a properly called meeting.

a) An Annual General Meeting shall be held each year in the month of October or as soon as practicable thereafter, but no more than 15 months must elapse between one Annual General Meeting and the next. The business of the meeting shall include

i) The election of Officers (3 year term) and Committee (annual election),

ii) The presentation of the annual report of the Committee,

b) Extraordinary General meetings may be convened at any time at the discretion of the Friends of the Park or at the request of at least 12 members of the Friends of the Park, in writing, to the Parks Manager of the group, giving details of the reason(s) for calling the meeting together with copies of any motions to be discussed.

c) Any member of the public and/or press, may attend General Meetings as an observer.

9 Voting

a) Every Member of the Friends of the Park group has one vote at Annual General Meetings.

b) Only Friends of the Park group members shall be eligible to vote at any meeting.

c) The Officer of the Committee may vote to open the decision out to the ‘floor’ by a public vote.

d) In the event of an equality in voting, the Chairperson may cast a second deciding vote.

e) When, in the opinion of the Chairperson, it is necessary for a vote to be taken at any meeting, this may be taken by a show of hands or by secret ballot at the Chairperson’s discretion.

10 Finance

The Friends of the Park group shall be able to receive, without favour, donations, gifts or contributions and empower the Committee to raise funds by legal means.

a) All monies received shall be paid in to a Friends of Queens Park bank account. The Treasurer and Secretary shall be authorised to jointly release funds as requested by the Chairman on behalf of the Friends of the Park group.

b) All monies raised by or on behalf of the Friends of the Park group shall be applied to further the objectives of the Friends of the Park group and may be used to meet the cost of agreed projects and activities.

c) The Treasurer shall report on the state of the Friends of the Parks group finances at each Committee meeting and all transactions shall be made available for inspection.

e) The financial year shall be from April 1st to March 31st. At the end of each financial year, the accounts shall be prepared, certified and presented at the next AGM.

f) If the Friends of the Park group is dissolved, any surplus funds should be given to Cheshire East Council for expenditure with regards to Queens Park, in-line with the Aims and Objects of the Friends of the Park group.
11 Interpretation of Constitution

In all matters of dispute on the interpretation of this Constitution or on all matters on which the Constitution is silent, the Friends of the Parks group decision shall be final.

12 Dissolution

The Friends of the Park group may at any time be dissolved by a resolution passed by a majority of two thirds of those present and voting, at a General Meeting of which at least fourteen days notice shall have been given, specifying that this is the purpose of the meeting.

13 Amendments to the Constitution

This Constitution may be amended in any respect (other than this clause) by a resolution passed by two thirds of the members present and entitled to vote at any General Meeting of the Friends of the Park group.

Notice of any proposed amendment must be communicated to the Queens Park Manager in writing at least fourteen days before the meeting at which the proposal is to be moved. Notice, in writing, of these proposals shall be sent to members not less than seven days before the meeting.

14 Adoption of the Constitution

The Friends of the Park Constitution was adopted, by the Membership at the
Stakeholders meeting, on the 8th July, 2009.

4. Works in Progress
Generally the project is progressing well and the park is starting to look more like a public park than a building site.

CAFÉ & GAMES PAVILLION
The building works are now evident above ground, for the public to see as the structure of the Cafe and Games buildings are emerging. The slabs and groundwork's for both buildings will be completed within the next 2 weeks. The steel for the chimneys of the main pavilion will be erected this week which will give a good impression to the public of the height of this building. The retaining wall at the rear of the main pavilion is complete.
The blockwork for both buildings is being constructed and the red sandstone sample panels will be built this week to enable commencement of the sandstone walls next week assuming they are approved by the architect.

LODGES
The works to the Lodges are being tendered and planning permission has just been granted for this work. Lost Art (The ex-Bandstand Contractors) have been asked to advise on the approach and cost implications of restoring the Victorian play area shelter and the timber shelter on the south side of the lake.

SOIL MOUND ; What Is It For…
You will remember that we reported that the support wall on the western side of the Park was filing and would have eventually collapsed, maybe with part of the roadway, into the Park. Also, there is a requirement to level off the sever footpath drop to aid wheelchairs and pushchairs.

You may have noted that County Landscapes have been commissioned to regrade the spoil on the North West boundary of the park and regrade and cultivate and grass seed the western events areas. This work also requires capping off a manhole and raising 2 manholes and is within the scope of the works agreed with County Landscapes which should be completed by the end of the month.

Our own Parks team have also soiled and re-seeded the TipKinder inlet end of the lake edges in readiness of opening up the pathway and will complete similar works to the northern side of the lake pathway this month. Herris fencing has been moved back or changed to open out the views and looks much better as this works progresses.

RAILINGS / GATES
The same contractor, County Landscapes, has also been asked to progress the completion of the new gates and are finishing small sections of railings. Footpath works will be the next package to be tendered.

Playground
The new play area has been successfully completed and is proving to be very popular. Assuming Wren approve the funding bid for the 2nd phase Buccaneer Towers this work will commence in the autumn. Planning permission is anticipated by the end of the month.

Lake Waters ; Inlet and Outlet Mechanisms
Jim Mitchell of Heritage Engineering has been commissioned to advise on and implement repairs and improvements to the inlet and outlet mechanisms of the lake.

8. Potential Re-Opening Event
Two Grant Applications are being prepared to apply for funding to support the above event, plus a growth item from Cheshire East Council is to be considered.

It is hoped the Arts Council and Crewe Trustees will support the project to be able to provide investment to stage an event worthy of the projects completion.

Elaine and Allan are to present to the Crewe Trustees later this month and are hopeful of their support. The Arts Application is still being compiled as more information has been requested.
The event will not unfortunately happen unless additional funding is sourced.
It is envisaged this will be staged instead of Carnival during 2011.

2. Bridge & Lake Completion Works
Works are substantially complete and Practical Completion is to be issued following a refill of the lake which is ongoing. Lake filling is to be completed over two weeks to satisfy request from Environmental Agency. Water levels to be monitored and water quantities extracted require formal notification to Env Agency. A meeting with the architect and Tolent's site manager will take place within the next 2 weeks to consider which areas of the site can be returned to the Council and opened up to the public.

Embankment remodeling is ongoing.
Foul drain diversion continues.
Landing Stage edge completed May 2010.
Landing stage - supply of power and improved Kiosk being investigated.
Barley straw bales are to be placed in the lake, this month, to assist in preventing algal bloom.

6. Shelters
Outline proposals being prepared by consultants for consideration by CEC. Family has requested tribute plaque to originator of 'monkey' shelter once completed.

7. Coronation Walk Valley
Bertram Hyde is currently preparing a 'mini master plan' for these works in collaboration with CEC.

8. Hard Landscaping
Design & procurement process is ongoing. Cost is still an issue.
Friends Queens Park
The C&N Lions have confirmed sponsorship of a memorial garden and wish to be involved in the design and selection of materials in partnership with the consultants.

9. Footpaths
Tolent ground works package is all but finalized, and we await for the next set of ground works ie footpaths. Expressions of interest are due back on the 22nd of June, following which a tender list will be put together to enable works to commence in the summer, in a phased way taking account of the building works.

10. Play Area
County Landscape Developments have been appointed for the works; most of the equipment is to be supplied by Wicksteed. Inclusive element approved by ex-Mayor C&NBC which has been kindly funded by earlier fund raising activities. Commencing on site mid June with completion anticipated by the end of July.
10.1 Tree information Note:
A detailed inspection by the Council's arboriculturist of trees which adjoin the play area has revealed some serious defects.
Although these trees are not dangerous in the short term the restoration team considers that they are best dealt with before the new play area is constructed to avoid the potential risk of branches or in some cases whole trees failing when the new equipment is installed and the new play area is attracting larger numbers of children. The best trees will be retained and there will be sufficient tree cover to provide dappled shade for the informal play and picnic areas we intend to provide as a part of the design.

11. Pavilions
Tolent have been appointed to undertake the works, commencement anticipated for the 14th June with completion mid Feb 2011.
Further earth moving will be required following demolition works.
Games pavilion knocked down 17th & 18,h June 2010. Temporary facilities and toilet have been hired to accommodate Bowling Club and users.
A Bat survey has been undertaken to determine if there were roosting Bats in the Main Pavilion. The results were negative enabling the demolition to commence.
At peak time a mobile cater will be on-site.

13.Cost Issues
The tender returns for the Pavilion works, is likely to compromise the overall cost by in the order of £120,000. This issue needs to be resolved with CEC and consultants as there is no possibility of additional budget provision. Possible ways of dealing with this are to use remaining contingency or inflation budgets, omit or reduce the specification for some works or carry out some works as maintenance rather than as part of the capital programme.

14. Client Issues
13.1 Existing Depot Building - consideration to be given to demolition of the existing building following relocation of the staff to the East Lodge and provision of smaller steel storage units discreetly placed in the depot' area
13.2 Angling - Consideration being given to progressing management with an Association' of local angling clubs, and also a review needs to be undertaken regarding the availability offish to restock the Lake and suitable timing.
13.3 Sustrans connect 2 contractor, William Pye have their compound sited on the KGV Car Park and are likely to be there for approximately 3 months. Works around the south west quadrant of the park will improve the setting to the park and will be done early in their programme.

EVENTS
The C&N Lions have kindly donated £500 for events. Plus £100 cash prize for Star Quest. Appreciation to the volunteers, all of whom weren't needed for the
first event, however, will be contacted regarding the next fund raising Friends day.
Derek Morgan Chairperson of Friends of Queens Park
21st June 2010

2.0 Minutes of Previous Meeting
The minutes of the last meeting were agreed as correct.
3.0 Matters Arising from the Minutes - NA
4.0 Nomination of Youth Representative
Cllr Dorothy Flude nominated Daniel Prime, noting his interest in the park project and involvement in meetings, also the bridge pre-visit. This was seconded by Nigel Irlam.
The acceptance vote was unanimous.
5.0 Chairperson's Update
The Chairperson of the Friends Group, Derek Morgan, presented his report:
Tolent Works:
All lake edge works complete minor snagging in progress. Coronation Bridge completed and handed over. Inlet Bridge now handed over. Burma Star bridges, a matching set, now complete. Minor snagging in progress All snagging to be complete by Friday 7th May.
Broadwalk Bridge works complete. Minor snagging in progress including re-painting the main arch. The tarmac footpath link at either end of the bridge is to be extended. On the East side of the bridge it will be extended to meet up with the existing path. The sequence to install this bridge has been rather technical and has included:
1. A 150 tonne crane was brought onto site to lift the arch off the back of the wagon and to lift the shoes into place to carry the arch. 2. A 200 tonne crane was then brought onto site to lift the arch into place. This was a complex operation, firstly due to the weight as the arch weighed over 12 tonne and secondly because the way the arch was designed the shoes had to be fitted before the arch was lifted into place. This meant that there was no tolerance at all when the arch was lifted into place. The arch was approx 28 metres long and we had 1 mm to play with on each pin. Thankfully the designers, the manufactures off site, the engineers and labour who carried out the works on site, had done a perfect job and the arch fitted to perfection.
3. A 300 tonne crane was then brought onto site then to lift in the first 2 sections, the heaviest being 20 tonnes. The next day a 25 tonne crane was then brought in to lift in place the balustrades and the infill beams. It also was used for lifting the decking onto the bridge for installing.
4. We then brought a 350 tonne crane onto site to lift the remaining sections into the place. This was a complex operation due to the distance, the trees which were in the vicinity of the crane lift and also the weight. To overcome this we had to get a structural engineer to design the crane platform. To get over the tree problem we had to install a track-way road and platform which is in fact a floating platform which spreads the load over the whole platform rather than just point loading a small area. Each jack under load was taking a load of 110 tonnes which meant the crane platform in its present state would not stand up to the pressure and would collapse.
Due to the distance the crane was lifting a counter balance of 140 tonne was put on the back of the crane. The radius the crane was lifting in at was 50 metres so if there were no counter balances the crane would have tipped up under the weight at its maximum radius. The final sections of the bridge were lifted into place in one day with no hitches.
5. Finally a 75 tonne crane was brought in to lift the final intermediate beams, balustrades and deck boards to complete the job. It then took thousands of screws which had to be pre-drilled and fix before the bridge deck was complete. We also had to hold several planning meetings to plan how each element of works would be done and also to work out the potential risks involved and on the whole the job went OK barring a few minor snags with the operation.
As you have heard the installation of the Broadwalk bridge was a highly complex operation which was brought to a successful conclusion.
Tolent - Extra Work Awarded.
1. Pump and tank order placed to discharge foul from toilets and cafe. This will allow manhole rings and drainage pipes to be removed from in front of the Coronation Bridge. The tank is on a 10 day delivery period.
2. Removal of the old viewing platform beside the Coronation Bridge. The area is being re-configured. This element of work will tie in with the installation of the foul pumping main
3. Removal of the existing jetties and timber facia on the boat landing stage .These are in the process of being removed. A new Ekki timber fender is being installed to the metal trench sheets 500mm deep and 150mm wide. This timber is ordered and on a 2 week delivery as it is coming into the country through Holland.
4. Extra landscaping works being carried out to the South lake edge around the Bridge. This work should be complete by Friday night.
6. Bandstand ; AL The bandstand is in the final stages of being handed over to Cheshire East Council. The whole project has been successfully completed and certain historical features have been included and improved upon in its refurbishment. The works are a credit to the craftsman who are involved and employed by Lost Art the contractor. The company is to be considered for two further refurbishments, namely the structure on the south side of the lake and the playground shelter which will be incorporated into the new playground.
AL also discussed the possible opening of the Broadwalk Bridge as a viewing platform and described the landscaping of the valley, with dramatic rockery effects, the opening up of the stream and access via steps and a gradual slope.
7. WREN Bids - AL Two WREN bids were submitted for the current round of considerations. Unfortunately as Wren are supporting the Broadwalk Bridge construction, which has yet to be finalised with final accounts for works as works draw to their conclusion, the bids are to be held-over until the next round in the Autumn. These are for improvements to the Water quality in the lake; also for a large signature play installation and the refurbished Victorian shelter in the new playground. Whilst this is disappointing news for us, WREN have assured us of their support where they can and we intend to plan so related works will not be held up by this decision. For instance, the remaining play equipment will be put into place and added to by the signature piece later in the year; this item and the shelter is likely also to need planning permission so would not have been able to be placed until approved anyway. Similarly, it is hoped to place a temporary retainer in the lake to allow works around the sluice gates even when the lake is filled - again so as not to delay works.
8. Play Area Negotiations with a preferred supplier and installer are progressing well and the equipment being considered is in accordance with our brief and the wishes of Sir William Stanier School who have worked very closely with us. We anticipate the negotiations being concluded within the next couple of weeks which will hopefully enable the new playground equipment to be in use in the summer. QP staff have met with ex-Councillors and ex-Mayor Steven Roberts and Parish Cllr Maurice Jones, who have agreed to fund additional items of 'all-inclusive' equipment. This will increase the budget to a total of £165,400. The bid Allan has already told you about (above) includes potential support funding for the existing shelter, which could be refurbished and used as a focal point and meeting place in the new scheme, and also allow for a Buccaneer Towers 6m high installation which will be carried out in the Autumn, subject to grant approval.

9. New Building package
This is about to be awarded to the successful tenderer and details will be released at any time now. To remind you works include: The Depot ; will include staff parking, skips and a designated entrance for large vehicles that will not be close to dedicated pedestrian paths. It will be edged by a hedging screen.
A new Cafe / Pavilion ; This will consist of two solid sandstone end parts with a glazed central section. Materials for the construction will reflect the front entrance buildings (as above). The original pavilion has provided a reference point for the new pavilion with its raised plinth, glazed central area and two end chimneys. A replacement Bowling pavilion ; This includes an integral toilet with independent access, and a mower store to assist the maintenance staff.

10 Events Posters were distributed at the last meeting ; please post one up where you can ; your local shop, Post Office, works notice board, anything will help us please. The Friends will be specifically involved in three dates: 13 June Planting Day ; tombola stall 25 July ; Star Quest and Charity Day ; to assist with entries and fund raising 5 Dec ; Lantern Parade ; marshalling procession and fund raising
To repeat my request at the last meeting..... The Friends need to raise their own funds to support and various events, with monies ploughed back into the Park. In addition to committee members, we have received just 2 volunteers to help us - thank you to ex-Councillor Maureen Grant and our new Youth Representative Daniel Prime. More volunteers would be appreciated and we invite you all to become involved. Please let Elaine know if you can help us (Tel. 537896).

11 Other Matters
Car Parks - the initial design work for both car parks including the crossing from Tipkinder to the east entrance to the park and traffic calming on the highway has been completed by the design team. However, Phil Sherratt has instructed the design team to take it no further as the car parks are outside the park and these car parks have to be considered as a part of a Borough Wide Car Parking Strategy. The legacy fund of £200,000 allocated by CNBC for the car parks is to be used as a contingency budget for the building works package. Cllr Cartlidge is keen to action this item and is helping us to push it forward; we will let you know more once we know the situation.
Footpaths ; The footpaths will be phased, with the first major section - being the one adjacent to the play area and the eastern entrance - possibly incorporated within that package of work. The second phase will be the footpaths to the south of the lake. This work will be one of the next work packages to be tendered.
Contracts / Procurement The latest round of procurements has now been discussed with the procurement team and contractors have been asked to express interest in the Lodges with an end of May return date for the questionnaires. The Lodges are to be brought back to QP usage.
West Lodge ; will become a staff / community building with first floor offices and ground floor areas for public use, including meetings, parties, and memorabilia lounge etc.
East Lodge - will be used by maintenance staff ; there will be ground floor storage and training facilities. Early June re selection of contractors for Footpaths ; although some may happen sooner, e.g. those around and associated with the playground area. End July re Boer War Memorial and Clock Tower works.

11.0 AOB / Questions Raised
Q Will Tolent be replacing footpaths?
A The architects do not want to keep adding tasks onto the Tolent works and advise use of landscape / civil engineering contractors for the footpath refurbishments. It is possible that Tolent will be involved in the new buildings.
Q Could the refurbishment of the south lake side shelter include a historical note or plaque to the family?
A This will be part of the refurbishment.
Q Will there be any fountains in the lake?
A The lake is to be aerated by a specific system and by planting.
Q Will the Aberdeen granite in Coronation Walk be preserved?
A It will probably be re-sited and the fountains made operational again.
Q When will the lake be re-filled?
A This will be done in the next few weeks. Vegetation and old bottles and debris still have to be removed. Tolent's contract includes the testing of the lake bed to check it's watertight. Over summer, the water level in the lake will be raised and lowered to allow for planting and other works. All of this also has to take account of nesting birds and the needs of other wildlife.
Q Will there be CCTV for the new play area?
A There is no budget for this at present. There is also a safeguarding issue of children being filmed to be taken into account.
Q Will there be CCTV cameras to monitor the Broadwalk Bridge ; it is very high and dangerous if children climb on it.
A CCTV is not part of the budget, as above. Park security includes daytime wardens and a Security Group Patrol that operates different hours to deter vandals etc.
The Heritage Lottery requires a 10 year maintenance plan without which the grant could be reclaimed. Cheshire East need to have this plan in place before the handover in 2011.
Other attendees made points about reduced vandalism problems in other parks when user groups are encouraged and the park is used extensively ; a busy park is less attractive to trouble-makers.
Q When will new buildings be completed
A This is scheduled to be before Christmas 2010.
There will not be a portacabin instead of the pavilion during the summer months and outside caterers are to be invited to offer refreshments to park users during this period.
It was acknowledged that the Bowling Group need facilities and these will be made available through use of the Lodge Houses.
Q Where will Carnival 201 be held?
A King George playing field as last year ; fireworks possible to be staged in park.
Reference was also made to a £10,000 cut in the Carnival budget for 2010.
Q Will the Moreton Road entrance be open soon, as previously suggested?
A AL: Possibly, with access down path to the new footbridge. Tolent are still tidying the path but looking at the possibility of using it before it is refurbished.
Q Will car parking be improved?
A Car parking on the Tipkinder side is being reviewed under the general umbrella of car parking and be part of the ongoing consultation process for the whole town.

FRIENDS NOTES - UPDATE MARCH 2010
Items:
4. Nomination of Youth Representative
We ask for nominations please. (Dorothy to nominate Daniel Prime who has shown much interest in the project and already been involved in meetings and the bridge pre-visit).
Seconded by... Pam.

5. Friends Chairpersons Update:
Tolent Works

All lake edge works complete minor snagging in progress.

Coronation Bridge completed and handed over.

Inlet Bridge now handed over.

Burma Star bridges, a matching set, now complete. Minor snagging in progress
All snagging to be complete by Friday 7th May.

Broadwalk Bridge works complete. Minor snagging in progress including re-painting the main arch. The tarmac footpath link at either end of the bridge is to be extended. On the East side of the bridge it will be extended to meet up with the existing path.

The sequence to install this bridge has been rather technical and has included:

1. A 150 tonne crane was brought onto site to lift the arch off the back of the wagon and to lift the shoes into place to carry the arch.

2. A 200 tonne crane was then brought onto site to lift the arch into place. This was a complex operation firstly due to the weight as the arch weighed over 12 tonne and secondary the way the arch was designed the shoes had to be fitted before the arch was lifted into place. This meant that there was no tolerance at all when the arch was lifted into place.

The arch was something like 28 metres long and we had 1 mm to play with on each pin. Thankfully the designers, the manufactures off site, the engineers and labour who carried out the works on site, had done a perfect job and the arch fitted to perfection.

3. A 300 tonne crane was then brought onto site then to lift in the first 2 sections, the heaviest being 20 tonnes. The next day a 25 tonne crane was then brought in to lift in place the balustrades and the infill beams. It also was used for lifting the decking onto the bridge for installing.

4. We then brought a 350 tonne crane onto site to lift the remaining sections into the place. This was a complex operation due to the distance, the trees which were in the vicinity of the crane lift and also the weight. To overcome this we had to get a structural engineer to design the crane platform. To get over the tree problem we had to install a track-way road and platform which is in fact a floating platform which spreads the load over the whole platform rather than just point loading a small area. Each jack under load was taking a load of 110 tonnes through each jack who meant the crane platform in its present state would not stand up to the pressure and would collapse.

Due to the distance the crane was lifting a counter balance of 140 tonne was put on the back of the crane. The radius the crane was lifting in at was 50 metres so if there were no counter balances the crane would have tipped up under the weight at its maximum radius.

The final sections of the bridge were lifted into place in one day with no hitches.

5. Finally a 75 tonne crane was brought in to lift the final intermediate beams, balustrades and deck boards to complete the job.

It then took thousands of screws which had to be pre-drilled and fix before the bridge deck was complete.

We also had to hold several planning meetings to plan how each element of works would be done and also to work out the potential risks involved and on the whole the job went OK barring a few minor snags with the operation.

As you have heard the installation of the Broadwalk bridge was a highly complex operation which was brought to a successful conclusion.

Tolent - Extra Work Awarded.

1. Pump and tank order placed to discharge foul from toilets and cafe. This will allow manhole rings and drainage pipes to be removed from in front of the Coronation Bridge. The tank is on a 10 day delivery period.

2. Removal of the old viewing platform beside the Coronation Bridge.
This area is being re-configured. This element of work will tie in with the installation of the foul pumping main

3. Removal of the existing jetties and timber facia on the boat landing stage .These are in the process of being removed. A new Ekki timber fender is being installed to the metal trench sheets 500mm deep and 150mm wide. This timber is ordered and on a 2 week delivery as it is coming into the country through Holland.

4. Extra landscaping works being carried out to the South lake edge around the Bridge. This work should be complete by Friday night.

6. Bandstand - AL
The bandstand is in the final stages of being handed over to Cheshire East Council. The whole project has been successfully completed and certain historical features have been included and improved upon in its refurbishment. The works are a credit to the craftsman who are involved and employed by Lost Art the contractor.

7. WREN Bids - AL
Verbal Progress report from Allan Leah. Two WREN bids were submitted for the current round of considerations, unfortunately as Wren are supporting the Broadwalk Bridge construction, which has yet to be finalised with final accounts for works as works draw to their conclusion, the bids are to be held-over until the next round in the Autumn. These are for improvements to the Water quality in the lake; also for a large signature piece in the playground. Whilst this is disappointing news for us, WREN have assure us of their support where they can and we intend to plan so related works will not be held up by this decision.

For instance the remaining play equipment will be put into place an added to by the signature piece later in the year, this item is likely also to need planning permission so would not have been able to be placed until approved anyway. Similarly, it is hoped to place a temporary retainer in the lake to allow works around the sluice gates even when the lake is filled. Again so as not to delay works.
8. Play Area
Negotiations with a preferred supplier and installer are progressing well and the equipment being considered is in accordance with our brief and the wishes of Sir William Stanier School who have worked very closely with us. We anticipate the negotiations being concluded within the next couple of weeks which will hopefully enable the new playground equipment to be in use in the summer. QP staff have met with ex-Councillors and ex-Mayor Steven Roberts and Pairsh Cllr Maurice Jones, who have agreed to fund additional items of 'all-inclusive' equipment. This will increase the budget to a total of £165,400. The bid Allan has already told you about includes potential support funding for the existing shelter, which could be refurbished and used as a focal point and meeting place in the new scheme, plus also allow for a Buccaneer Towers 6m high installation which will be carried out in the Autumn, subject to grant approval will be mid October.

9. New Building package
This is just about to be awarded to the successful tenderer and details will be released at any time now. To remind you works include:

The Depot ; will include staff parking, skips and a designated entrance for large vehicles that will not be close to dedicated pedestrian paths. It will be edged by a hedging screen.
A new Cafe / Pavilion ; which will consist of two solid sandstone end parts with a glazed central section. Materials for the construction will reflect the front entrance buildings (as above). The original pavilion has provided a reference point for the new pavilion with its raised plinth, glazed central area and two end chimneys.
A replacement Bowling pavilion ; This includes an integral toilet with independent access, and a mower store to assist the maintenance staff.
10 Events Posters were distributed at the last meeting ; please post one up where you can ; your local shop, Post Office, works notice board, anything will help us please.

The Friends are also getting particularly involved in three dates:
13 June Planting Day ; tombola stall
25 July ; Star Quest and Charity Day ; to assist with entries and fund raising
5 Dec ; Lantern Parade ; marshalling procession and fund raising

To repeat my request at the last meeting..... The Friends need to raise their own funds to support and vary events, with monies ploughed back into the Park. We have received just 2 volunteers to help us that's a big thank you to ex-Councillor Maureen grant and our new Youth Representative Daniel Prime. More volunteers would be appreciated and we invite you all to become involved. Please let Elaine know if you can contribute any time to help us (Tel. 537896).

11 Other Matters
1. Car Parks - the initial design work for both car parks including the crossing from Tipkinder to the east entrance to the park and traffic calming on the highway has been completed by the design team. However, Phil Sherratt has instructed the design team to take it no further as the car parks are outside the park and these car parks have to be considered as a part of a Borough Wide Car Parking Strategy. The legacy fund of £200,000 allocated by CNBC for the car parks is to be used as a contingency budget for the building works package. Cllr Cartlidge is keen to action this item and is helping us to push it forward, we will let you know more once we know the situation.
2. Footpaths ; The footpaths will be phased, with the first major section - being the one adjacent to the play area and the eastern entrance - possibly incorporated within that package of work. The second phase will be the footpaths to the south of the lake. This work will be one of the next work packages to be tendered.

11 Cont'd Other matters from Allan Leah Projects Office
The latest round of Contracts have now been placed to happen:
- End May re Lodges. The Lodges which are to be brought back to QP usage.
West Lodge House ; will become a staff / community building with first floor offices and ground floor areas for public use, including meetings, parties, and memorabilia lounge etc.
East Lodge - will be used by maintenance staff ; there will be ground floor storage and training facilities.

- Early June re Footpaths ; although some will happen sooner, those around and associated with the playground area.
- End July re Boar War memorial and Clock Tower works.

No Item
2.0 Minutes of Previous Meeting
The minutes of the last meeting were agreed as correct
3.0 Matters Arising from the Minutes
NA
4.0 Chairman's Report
The Chairperson of the Friends' Group, Derek Morgan, presented his report:
Tolent Works Tolent have been on site for 26 wks following acceptance of the contract, and their works are almost finalised. Progress on site is now self evident. Lake edge preparations, gabion stone baskets and coir logs are all now almost completed in readiness for planting up marginal plants and filling the lake. Tolent are expected to leave site during the week following Easter.
The Project Manager is seeking to open up the Moreton Road entrance and the Inlet Bridge shortly after the contractors have pulled out of site. This will improve access into the Park, be a welcomed opening of public areas and improve access for those living and accessing on the South side of the park. However, some of the pathways, particularly east side, will be later as they require total reconstruction.
An additional small works package will soon be put out for quotations, - this is for the landing stage works and to scrape clean the bottom of the lake bed finally, prior to it being filled, improve the access levels to the south Burma Star Bridge and to install a pumping station for the foul drainage from the café, so that works in the Coronation Walk Valley can be progressed.
5.0 Bridges
January saw the first bridge - Tipkinder inlet being placed into position. This was shortly followed by the Coronation Walk bridge installation, again in January, with the Burma Star bridges - a matching pair - being positioned in March.
The Friends attended a most interesting and informative day at the bridge fabrication works shop the day prior to the Coronation Walk Bridge coming into the park; it was fascinating to see it in the workshop then on site in situ. Also, they saw one of the huge Burma Star bridges being transported from the works in Huddersfield, Sheffield to be painted; it looks so much smaller now! One of the Burma Star bridges was installed last week. These bridges still require to 'settle' as they are installed via tension, following which there will be some bolting down and decking works to finalise. The installation for each of the bridges involves two processes, firstly the initial cranage of each element into the appropriate general position, then a second process of subsequent adjustment which may involve the use of tension cables and / or jacks to ease the bridges into the correct final position before all fixings bolts are installed. The Burma Star bridges particularly are designed to very tightly engineered tolerances so the subsequent adjustment ensures everything is located in absolutely the right position. .
The Broadwalk Bridge is currently being placed with welding works ongoing. On Monday the arch took 3 hours to come into site. As it's 30 meters long, delivery and site access meant a complicated delivery into the Park. For the rest of this week it is intended to position the supporting steel arch from Thursday onwards. The bridge will be put into place in 3 complete sections and a fourth section consisting of beams to be finished off by adding the boards and hand rail when it has been placed in position. This Friday and Saturday will see welding works to the shoes and deck sections, with works continuing from Monday on the decks. The joiner will finish most of his works by a week on Thursday.

All the bridge works are anticipated as being complete by Easter.

The lake will be filled by the main summer holidays with a testing of the water retention over a period of weeks. Following this, there will be some works on the sluice gates.
The initial delay reported as Tolent entered into the contact has been almost caught-up with, this is a credit to Tolent and we thank them for their progress. Today there is about a 2 week delay. Given there were 3 weeks of works stopped by the snow and inclement weather this has been pulled back admirably.
The public have also commented on Tolent's staff communications with them and again we thank them for their co-operation in informing people about the works and the progress made.

6.0 Bandstand ; AL The bandstand is almost finished with the decorative star shape in black and maroon being applied to the floor this week. The only remaining work is the completion of stonework to the steps and some ornamental metal castings to form shoe covers for the drainage column outlet points. The contractor will also be asked for his advice and recommendations in regard to the refurbishment of the old shelter near the existing play area. It is estimated that the bandstand will be finished by the first week after Easter.

7.0 Island Planting Most of the plants for the west and east islands have been delivered to Pyms Lane and are generally of a very high standard. The supplier has failed to deliver a small number of the bulbs and herbaceous plants and as soon as this has been resolved the gardeners will begin the planting work.

8.0 WREN Bids ; AL Additional Wren bids have been prepared to support the following works: Lake Water aeration system and improvements to inlet and outlet mechanisms Play Area 2nd Phase at the end of the summer - Outdoor /Gym and possibly installations over 4m high.

34 contractors initially expressed an interest with this contract. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor.
The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing.
Five contractors are pricing this work and Tenders are due back on the 6th April and will be opened on the day of return.
Two WREN bids is the maximum that can be applied for during any one bidding period and we already have one 'live' for the Broadwalk Bridge which should shortly be completed as works end.

9.0 New Building package ; AL All 3 planning applications for the building works have now been approved. Tenders are due back at the end of the month and there are 4 contractors in contention for this package. These tenders will also be opened on the 6th April. Works are for the reduced Depot, new Bowling Pavilion and new Cafeteria.
10.0 Events as per poster. The friends are getting particularly involved in three dates:
13 June Planting Day ; wooden flowers.
25 July ; Star Quest and Charity Day ; to assist with entries and tombola stall.
5 Dec ; Lantern Parade ; marshalling procession and fund raising.

The Friends need to raise their own funds to support and vary events, with monies ploughed back into the Park. Some events were supported last year. Volunteers are needed to help us do this and we would like to invite anyone to become involved. Please let Elaine know if you can contribute any time to help us (Tel. 537896).

11.0 AOB / Questions Raised

Q: Will the new Bowling Pavilion be used by others?
A: The new building will have external access to toilets and will possibly be available for use in winter for, eg, hire for children's parties.

Q: When will the pathways be accessible again?
A: (and see Chair report above) The contract for new pathways will go out to tender in early summer as per the schedule on the information boards in the park. The southern area of the park will be the first to be opened to the public. Throughout the park, the paths are in different states of repair; some need completely reforming and this will be in addition to reducing slopes and enabling access for all. Works need to be phased because of the hard and soft landscape works and building works which will be ongoing at the same time.

Q: How long will it be before the Park is finished?
A: Heritage Lottery Fund has granted an extension of time until May 2011 at the latest due to the Wrekin problem which caused major delay to the programme. However we hope that most of the HLF funded works will be completed by the end of Dec 2010, the original contract date.

Q: Will the aviary and menagerie be replaced?
A: This has not been decided, but it has not been ruled out either and it is recognised that both were popular with families. It does not form a part of the HLF funded works.

Q: Can the state of the boules pitch be improved?
A: The Park Manager will look into this

Q: Friends of Queens Park have been described tonight as custodians of the Park ; how does this work?
A; The Friends are people who represent the community at large; they also raise money to put on events in the Park and to implement new ideas so that after the refurbishment, the Park does not "stagnate". The group can also apply for grants and monies that Cheshire East can't apply for. It has already received donations. The group can also help to ensure that the Maintenance and management Plan is adhered to so that the park does not go into decline in the future.

Q: The refurbishment figure stands at £6.5m. Is there a figure from Cheshire East for its upkeep?
A: (Allan Leah) The maintenance of the Park document is a crucial part of the Heritage Lottery agreement and is currently being compiled. No figures are available at present.
It is expected that following the refurbishment the park will be easier to maintain to a higher standard than it was in the recent past. All of this will be documented in the Maintenance and Management Plan.

Q: When the lake was drained, thousands of pounds worth of fish were removed. Will the contractors who did this be bringing them back?
A: Yes, the lake will be restocked….. Fishing pegs for all, including disabled, are to be installed, but the management arrangements are not known as of yet

Q: Is the planting scheme (above) only for the islands?
A: No ; planting will take place throughout the Park and will include spraying to deter geese etc eating new planting. The islands need to be planted before the lake is refilled and the planting there will involve low-maintenance plants because of access.

Q: Will any more trees be felled?
A: Some tree surgery is needed and self-set trees, especially around the perimeter fencing, will have to be reviewed and assessed. Where trees are removed, long-term planting with more appropriate species is always the priority. In other areas of the park, there will be further appropriate planting including aquatic plants and planting of specimen shrubs and trees in the valley alongside new pathways and stonework.

Q: Will Crazy Golf and Putting be restored?
A: There is no budget for either at present, but there might be grants that will enable these activities to be restored, possibly with ticket package deals linked to boating and/or other activities. It is recognised that these activities were always very popular with families and that the purpose of the Park is to offer as much variety to the public as possible.
DofNM Wednesday 5th May at 5.30pm in Jubilee Cafeteria
(an start earlier time was suggested and voted as unanimous ;
hence 5.30pm for the spring/summer months).
SB 25.3.10

6.0 Chairman's Report The Chairperson of the Friends' Group, Derek Morgan, presented his report: a. Bandstand: Lost Art are in the final stages of the completion of works. Approx 80% has been finished as can be seen. Predictable delays to finalising stone work due to ground frost, completion any time now. b. New Building Package: Three Planning Applications have been submitted; 1. The new Cafeteria; 2. Bowling pavilion and 3. Depot building. Consent for all 3 is expected by mid March. Will probably result in closure of cafe sometime during the summer months, mobile catering arrangements will be arranged to enable a service of light refreshments. c. Tolent Works Tolent have been on site for 20 wks following acceptance of the contract. Works have focused again on lake edges and islands plus preparations for bridge abutments and foundations etc. The Inlet Bridge at the TipKinder end of the lake was installed on 27th January about 1.30pm. The installation of the Coronation Bridge will be next Wed 17th, which will be installed in 3 sections. Probably from mid morning on the 17th through to mid pm. on the 18th. Then followed by the installation of the Burma Star bridges (x2) and then Broadwalk Bridge. 65% of the lake edge preparation wall works have been completed with only the West side of the island to finish. Approval of materials for coping stones is to be confirmed this week. There is some extensive work to access roads to be done, to support the large cranes needed to 'swing' the bridges into place. It's good to see that last week and this week the Park is a hive of activity with 19 men from Tolent on site working on the lake edges and bridges with 15 also remaining on site this week. Five men from Lost Art are working on the completion of the bandstand and a team of 3 park gardeners has been clearing weeds and overgrown vegetation from the Coronation Walk Valley in preparation for the next contract package. The cold weather has caused some delay, however the contractor is aiming to catchup as much as possible with bridge installations taking place almost back-to-back. The bridge fabricators are working very well off-site as will be seen by those visiting the factory in Huddersfield next Tuesday.
Filling of the lake is anticipated by the end of the summer subject to unknown obstacles. Work in Progress: We are all eager to see the Playground works commence and consultation with Sir William Stanier School has continued. An expression of Interest notice on the CE web site attracted 34 contractor responses. This has been whittled down to 6 potential suppliers. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor. The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing. A copy of the children's presentation which is being used to draw up the specification is available. Further funding: Additional Wren bids are being prepared to support further works identified: • Computerised irrigation system to facilitate more efficient bowling green maintenance • Lake Water aeration system and improvements to inlet and outlet mechanisms • Play Ground Outdoor /Gym and possibly installations over 4m high.

7.0 Visit to CTS Bridge Fabrication Workshop at Huddersfield The visit will take place on 16lh February - places are still available on the mini bus -apply to Elaine Dodd. The Coronation Bridge is scheduled to be installed on 17th February from 12 noon. Please contact Elaine Dodd if you hope to attend.

8.0 Draft Events 2010 A copy of the proposed programme was circulated - the Friends Group plans to attend these events and to organise a number of fund raising activities

9.0 AOB / Questions Raised

Q: Are there any plans / views for Wifi and/ or a webcam in the Park? A: Allan Leah will consider raising this with the architect to possibly incorporate into the pavilion design. Admin and costings will have to be considered, but any profits could go to the Friends Group. Elaine Dodd explained that information terminals are also being considered, linked to the Lodge resource centre.

Q: Will there be a new boat house and landing stage? A: Allan Leah outlined how the landing stage provision will be included in the pathways project. There is no boat house plan at present but some sort of 'housing' would be required.

Q: Where are the boats? A: The boats were old and had been repeatedly repaired / vandalised and new ones are needed; a limited number of new feature boats have been stored at the Pymm's Lane Depot.

Q: Can we have something like reedbeds on the lake for wildlife/amphibians? A: Where there are no walls round the lake there are to be coir rolls with gentle slopes behind (beaches), these are going to be planted up with mainly native species of
plants, some marginal, some bog, These types of plants like their roots either completely submerged or slightly drier. After a while they will find their own place and create a great habitat, - it will look like a natural lake edge you would not be able to see the water's edge. This will encourage lots of insects which in turn will encourage larger animals. If you can encourage and support the lower end of the food chain, the rest will follow. 1 think we're going to get some great wildlife in the park. (Thanks to Adrian Birchall for this informative reply).

Q: When will the new play areas be dona? A: The bulk of the work will be done before the main summer holidays. This project has been brought forward though there are still some planning permission issues with structures over 4m. high; it was thought this would effect at least one statement piece which will be part of the project and an attraction in its own right.

Item 4 Friends Chairpersons Update: March 2010

Tolent Works

Tolent have been on site for 26 wks following acceptance of the contract, and their works are almost at an end.

Progress on site is now happily self evident.

Lake edge preparations, gabion stone baskets and coir logs are all now almost completed in readiness for planting up marginal plants and filling the lake.

So, in summary that’s the perimeter walls, copings and top soil, with a “pulling – out” of site by Tolent anticipated in the week following Easter.

The Project Manager is seeking to open up the Moreton Road entrance and the Inlet Bridge shortly after the contractors have pulled out of site. This will improve access into the Park, be a welcomed opening of public areas and improve access for those living and accessing on the South side of the park.

An additional small works package will soon be put out for quotations, this is for the landing stage works and to scrape clean the bottom of the lake bed finally, prior to it being filled, improve the access levels to the south Burma Star Bridge and to install a pumping station for the foul drainage from the café, so that works in the Coronation Walk Valley can be progressed.

January saw the first bridge - Tipkinder inlet being placed into position.

This was shortly followed by the Coronation Walk bridge installation again in January.

With the Burma Star bridges a matching pair being positioned in March.

The Friends had a most interesting and informative day at the bridge fabrication works shop just the day prior to the Coronation Walk Bridge coming into the park; it was fascinating to see it in the workshop then on site in situ.
Also, we were lucky enough to see one of the huge Burma Star bridges being transported from the works in Huddersfield to Sheffield to be painted; it looks so much smaller now!

One of the Burma Star bridges was installed just last week. These bridges still require to ‘settle’ as installed via tension, following which there will be some bolting down and decking works to finalise.

The Broadwalk Bridge is currently being placed with welding works ongoing, on Monday the arch and took 3 hours to come into site, as its 30 meters long delivery and site access meant a complicated delivery into the Park.

For the rest of this week it is intended to position the supporting steel arch from Thursday onwards. The bridge will be put into place in 3 complete sections and a fourth section consisting of beams to be finished off by adding the boards and hand rail when it has been placed in position.

This Friday and Saturday will see welding works to the shoes and deck sections, with works continuing from Monday on the decks. The joiner will finish most of his works by a week on Thursday.

All the bridge works are anticipated as being complete by Easter..

The lake will be filled by the main summer holidays with a testing of the water retention over a period of weeks. Following which there will be some works on the sluice gates.

The initial delay reported as Tolent entered into the contact has been almost caught-up with, this is a credit to Tolent and we thank them for their progress. Today we are about 2 weeks behind. Given that we had 3 weeks of works stopped by the snow and inclement weather this has been pulled back admirably.

The public have also commented on Tolent’s staff communications with them and again we thank them for their co-operation in informing people about the works and the progress made.

5. Bandstand
The bandstand is almost finished with the decorative star shape in black and maroon being applied to the floor this week. The only remaining work is the completion of stonework to the steps and some ornamental metal castings to form shoe covers for the drainage column outlet points. The contractor will also be asked for his advice and recommendations in regard to the refurbishment of the old shelter near the existing play area.

6. Island Planting
Most of the plants for the west and east islands have been delivered to Pyms Lane and are generally of a very high standard. The supplier has failed to deliver a small number of the bulbs and herbaceous plants and as soon as this has been resolved the gardeners will begin the planting work.

7. WREN Bids
Additional Wren bids have been prepared to support the following works:
• Lake Water aeration system and improvements to inlet and outlet mechanisms
• Play Area 2nd Phase at the end of the summer - Outdoor /Gym and possibly installations over 4m high.

8. Play Area – School??? TBC? Sir William Stanier – Steve Collins
34 contractors initially expressed an interest with this contract. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor.

The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing.

Five contractors are pricing this work and Tenders are due back on the 6th April and will be opened on the day of return.

9 New Building package.
All 3 planning applications for the building works have now been approved.
Tenders are due back at the end of the month and there are 4 contractors in contention for this package. These tenders will also be opened on the 6th April.

10. Events as per poster.

12. Date of next meeting Wed 5th May 5.30pm or 6pm – attendees to advice preference.

FRIENDS OF THE PARK
QUEENS PARK FRIENDS GROUP CONSTITUTION 2009
Amended December 2009

1. Name

The Name of the Friends of the Park group shall be ‘Friends of Queens Park’, hereinafter called “The Friends of the Park”.

2. Aims and Objectives

To promote the restoration (i,) capturing Queens Park’s Victorian splendour, conservation and enhancement of Queens Park in Crewe, for the benefit of residents, visitors, wildlife and fish.

(i) 2009 - Following a lengthy period of development and planning the Heritage Lottery Supported Queens Park Project is underway. The Project Team has been assembled including architectural and engineering consultancies to complement the Landscape Architectural practice Bertram Hyde and Quantity Surveyors EMB Consultants. The practices selected are SBS Architects and the engineers are Scott Hughes Design, both are Manchester based.

To encourage and facilitate greater free access, use of facilities and enjoyment of Queens Park by all. In pursuance of this aim the Friends of the Park group will seek to:

a) ensure that any changes are sustainable and respect Queens Park’s heritage and distinctiveness,

b) represent the views of the residents of Crewe and other regions of the Cheshire East Council, in matters concerning the Park,

c) form links and work co-operatively with the Council, businesses, community groups, charities, schools and other appropriate organisations, so that the park may best serve the local community.

d) organise, host and fund events and activities within or associated with Queens Park,

e) compliment other projects moving forward in Cheshire East.

f) to work with Council Officers to secure grants, towards the continuing enhancement of the park, in accordance with the Restoration Masterplan and Maintenance and Management Plan.

The Friends of the Park group shall be non-political and non-sectarian, and shall operate without distinction of gender, ethnic background, age, disability, sexuality, or religious, cultural or political beliefs.

3. Area of Benefit

The area of benefit of the Friends of the Park shall be the area known as Cheshire East.

4. Powers

The Friends of the Park group, through its Committee may exercise any necessary powers to do all such other lawful things as are necessary for the achievement of the above aims and objectives subject to the consent of Cheshire East Council as ‘caretakers’ of Queens Park.

5. Membership

Membership shall be open (without distinction of gender, ethnic background, age, disability, sexuality or religion, cultural, or political beliefs) to those interested in furthering the aims and objectives of the Friends of the Park, provided that they have completed an application form and have paid the appropriate subscription fee.
Membership shall be valid for the period of one calendar year from the beginning of April. No membership fees apply.

All categories of membership shall be entitled to cast one vote. The Chairman may utilise a casting vote should it be required.

The Committee shall have the right, for good and sufficient reason, to exclude from membership an individual member, provided that the member shall have the right to be heard by the Committee before such a decision is confirmed.

6 The Committee

The ‘Core/Officers’ Committee shall consist of a Chairperson, Secretary, Fund Raising Officer, Treasurer and Parks Manager and any other such Officers as the Friends of the Park group may from time to time decide.

The Committee shall total no less than 3 and not more than 16 members including one Youth representative.

a) The Officers and members of the Committee will be elected until the next AGM. They will be eligible for re-election.

c) The Committee may appoint one, or more sub-committees or working parties and refer any part of its business to them.

d) The Committee shall have the power to fill any vacancies that may arise during its year of office by co-opting additional members.

d) A member of the Committee shall cease to hold office if absent, consecutively on three occasions, without the permission of the Committee, from all of their meetings held within a period of six months, or notifies the Committee of their resignation in writing.

e) A Committee member (including officers) may be removed from office before an AGM if two thirds of the Committee support a proposal of “no confidence” against the member, at a meeting of the Committee.

7 Committee Meetings

a) The Committee shall hold at least six meetings each year i.e. approx. 8 week intervals. A special meeting may be called at any time by the Chairperson or by any four members of the Committee, upon not less than four days notice being given to other members of the Committee, of the matters to be discussed.

b) At a Friends of the Park meeting the quorum shall be a minimum of 3 and include at least 1Officer.

c) In the event that the Chairperson is absent from a Friends of the Park meeting, the ‘Core’ Committee shall elect a temporary Chairperson.

d) Minutes of all meetings shall be kept by the Parks Manager and be available for inspection by members of the Friends of the Park group.

e) Any member of other Queens Park associated committees may attend the meetings of the Committee as an observer.

f) The Committee may, for a specific purpose, invite any individuals outside the Friends of the Park group to attend a meeting.

8 General Meetings

At least 14 days written notice shall be given of the date, time, venue and agenda of Annual General Meetings. At least 7 days written notice shall be given of the date, time, venue and agenda of General Meetings. Non-receipt of a notice shall not invalidate a properly called meeting.

a) An Annual General Meeting shall be held each year in the month of October or as soon as practicable thereafter, but no more than 15 months must elapse between one Annual General Meeting and the next. The business of the meeting shall include

i) The election of Officers and Committee,

ii) The presentation of the annual report of the Committee,

b) Extraordinary General meetings may be convened at any time at the discretion of the Friends of the Park or at the request of at least 12 members of the Friends of the Park, in writing, to the Parks Manager of the group, giving details of the reason(s) for calling the meeting together with copies of any motions to be discussed.

c) Any member of the public and/or press, may attend General Meetings as an observer.

9 Voting

a) Every Member of the Friends of the Park group has one vote at Annual General Meetings.

b) Only Friends of the Park group members shall be eligible to vote at any meeting.

c) The ‘Core’ Committee may vote to open the decision out to the ‘floor’ by a public vote.

d) In the event of an equality in voting, the Chairperson may cast a second deciding vote.

e) When, in the opinion of the Chairperson, it is necessary for a vote to be taken at any meeting, this may be taken by a show of hands or by secret ballot at the Chairperson’s discretion.

10 Finance

The Friends of the Park group shall be able to receive, without favour, donations, gifts or contributions and empower the Committee to raise funds by legal means.

a) All monies received shall be paid in to a Friends of Queens Park bank account. The Treasurer and Secretary shall be authorised to jointly release funds as requested by the Chairman on behalf of the Friends of the Park group.

b) All monies raised by or on behalf of the Friends of the Park group shall be applied to further the objectives of the Friends of the Park group and may be used to meet the cost of agreed projects and activities.

c) The Treasurer shall report on the state of the Friends of the Parks group finances at each Committee meeting and all transactions shall be made available for inspection.

e) The financial year shall be from April 1st to March 31st. At the end of each financial year, the accounts shall be prepared, certified and presented at the next AGM.

f) If the Friends of the Park group is dissolved, any surplus funds should be given to Cheshire East Council for expenditure with regards to Queens Park, in-line with the Aims and Objects of the Friends of the Park group.
11 Interpretation of Constitution

In all matters of dispute on the interpretation of this Constitution or on all matters on which the Constitution is silent, the Friends of the Parks group decision shall be final.

12 Dissolution

The Friends of the Park group may at any time be dissolved by a resolution passed by a majority of two thirds of those present and voting, at a General Meeting of which at least fourteen days notice shall have been given, specifying that this is the purpose of the meeting.

13 Amendments to the Constitution

This Constitution may be amended in any respect (other than this clause) by a resolution passed by two thirds of the members present and entitled to vote at any General Meeting of the Friends of the Park group.

Notice of any proposed amendment must be communicated to the Queens Park Manager in writing at least fourteen days before the meeting at which the proposal is to be moved. Notice, in writing, of these proposals shall be sent to members not less than seven days before the meeting.

14 Adoption of the Constitution

The Friends of the Park Constitution was adopted, by the Membership at the
Stakeholders meeting, on the 8th July, 2009.

The meeting this time was a short one but well attended despite the cold weather. Matter raised were trying to get a webcam and Wifi for the park and the development of the play area. Most other things were covered by the chairmans report below

Lost Art are in the final stages of the completion of works. Approx 80% has been finished as can be seen. Predictable delays to finalizing stone work due to ground frost, completion any time now.

b. New Building Package:

Three Planning Applications have been submitted – 1. The new Cafeteria; 2. Bowling pavilion and 3. Depot building. Consent for all 3 is expected by mid March. Will probably result in closure of cafe sometime during the summer months, mobile catering arrangements will be arranged to enable a service of light refreshments.

c. Tolent Works

Tolent have been on site for 20 wks following acceptance of the contract.

Works have focused again on lake edges and islands plus preparations for bridge abutments and foundations etc.

The Inlet Bridge at the TipKinder end of the lake was installed on 27th January about 1.30pm.
This will be followed by the installation of the Coronation Bridge next Wed 17th, which will be installed in 3 sections. Probably from mid morning on the 17th through to mid pm. on the 18th.

This will be followed by the installation of the Burma Star bridges (x2) and the Broadwalk Bridge.

65% of the lake edge preparation wall works have been completed with only the West side of the island to finish. Approval of materials for coping stones is to be confirmed this week.
There is some extensive work to access roads to be done, to support the large cranes needed to ‘swing’ the bridges into place.

It’s good to see that last week and this week the Park is a hive of activity with 19 men from Tolent on site working on the lake edges and bridges with 15 also remaining on site this week. Five men from Lost Art are working on the completion of the bandstand and a team of 3 park gardeners have been clearing weeds and overgrown vegetation from the Coronation Walk Valley in preparation for the next contract package.

The cold weather has caused some delay however the contractor is aiming to catch-up as much as possible with bridge installations taking place almost back-to-back.

The bridge fabricators are working very well off-site as will be seen by those visiting the factory in Huddersfield next Tuesday.

Filling of the lake is anticipated by the end of the summer subject to unknown obstacles.

I would like to introduce you to Dave who has kindly attended from Tolent Construction – the main contractors on site; should anyone here have any technical questions or issues they wish to raise. (Open to floor). Thank you Dave.

Work in Progress:

We are all eager to see the PG works commence and consultation with Sir William Stanier School has continued. An expression of Interest notice on the CE web site attracted 34 contractor responses. This has been whittled down to 6 potential suppliers. The disabled requirement has yet to be confirmed from the consultation with the additional funding sourced from an ex-C&NBC Mayor.

The project will take 3 forms, appealing to all age ranges. Toddler Equipment, Youth Equipment and Equipment for All Ages i.e. Outdoor Gym style. Some works may be subject to further external funding which the Project Officer is pursuing.

A copy of the children’s presentation which is being used to draw up the specification is available.

Further funding:

Additional Wren bids are being prepared to support additional works identified:

• Computerised irrigation system to facilitate more efficient bowling green maintenance
• Lake Water aeration system and improvements to inlet and outlet mechanisms
• Play Ground Outdoor /Gym and possibly installations over 4m high.

Item 7
Visit to Bridge Fabricators

5 Places remain on the coach for anyone wishing to attend next Tuesday leaving QP Lodge at 10am. Seats will be allocated on a first come first served basis – does anyone here wish to attend please – it will be a very interesting day for all?

1.0 Minutes of Previous Meeting The minutes of the last meeting were agreed as correct

2.0 Matters Arising from the Minutes NA

30 Friends Chairperson's Report Derek Morgan presented his report, including: Lake and Bridge Works Tolent have been on site for 11 wks There has been a 6 day delay due to bad weather. The Tolent site will close at Xmas from 18m Dec for 2 wks. Works have focused on lake edges and islands plus preparations for bridge abutments and foundations etc.

The Inlet Bridge at the Tipkmder end of the lake is the first bridge to go in and it will arrive on site Tue / Wed next week, preparation works are ongoing. All Lake Inlet walls have been repaired and repointed.

Gabion baskets all around the Burma Star Island to be faced with stone blocks A stone sample has been agreed East and West Island walls have been completed but may be raised to allow fluctuations in water levels. Works to modify bndge abutments are underway.

Broadwalk Bndge works on site for 3 days next week This will be the last and largest bndge to be positioned estimate end of Feb. Footpath links will need to go in to facilitate all bridges. Coronation Bridge - Completion is expected by the end of January - together with Burma Star Bridge. Problem areas: > Access roads require improving.

Weather implications. Design modifications and approvals. > Correction of Wrekin works where required BANDSTAND Slight slippage of works largely due to discoveries on site and additional higher quality finishes which have been agreed Matching of sandstone to closely match the original has been very successful. A detailed update and explanation of how these structures are restored will be given by Domenic of Lost Art. The completion date will now be end of January 2010.

PLAYGROUND Rocking horse and spider's web removed due to safety implications. An exciting consultation took place involving the Sir William Stanier Community School and their feeder school's i.e. children talking to younger children. The selection and design process is well underway. Additional monies via ex Mayor will be allocated specifically for the disabled element. A contractor will be selected early spring 2010.

COUNTY LANDSCAPES Curved railings are to be completed early in the New Year and the Gates will be the very last item due to heavy construction vehicles accessing the park to install the bridges.

EVENTING A very successful community Youth Christmas Lantern Procession took place last Sunday. It attracted approx 300 people; we were very pleased with the response Pupils of Pebble Brook. Monks Coppenhail. Edleston Road and Wistaston schools all participated

4.0 Presentations

4.1 Bandstand: presentation by Dominic of Lost Art Dominic brought along books, photographs and sample materials to support his detailed presentation about the company of Lost Art and the work of its skilled craftsmen on the
park bandstand. He gave a history of the building and its unique features, with photos to show how the bandstand is being restored with close attention to detail and original materials and appearance. Some of the work has been affected by bad weather - this has made the ground too wet to bring the crane back onto site to replace the top parts. Throughout the process conservation records have been kept, together with a large number of photographs. Works have consisted of inspections and repairs to the internal structure. A temporary framework was erected to protect the structure enabling the roof to be raised from its original columns. Wood panels and stonework have been removed and repaired. A total of four columns have been replaced, following corrosion as used as downspouts, the replacements now have rubber linings to protect the interior. The lantern and cupola, being the top portion of the bandstand, is probably the most spectacular and can be seen in its refurbished glory with a copper finish and a gold leaf terminal, this to be refitted as one piece on Monday (14th). Almost complete she awaits for works to the floor, where the finish will match that of yesteryear, together with the ceiling rose which again has been refurbished and will be painted in traditional colours similar to the original paint finish Works to follow to include stone work to copings, walls and steps during the Christmas period. The final phase will be the floor which will be restored with its former colouring.

Q: Will the top include a lightening conductor A: confirmed

5.0 New Building Review and Presentation by Ian Bright: SBS Architects

5.1 Buildings - the new buildings will uss locally resourced materials to glvs a "family of buildings", as in the original structures
Lodges to be brought back to QP usage. West Lodge House - will become a staff / community building with first floor offices and ground floor areas for public use, including meetings, parties, and memorabilia lounge etc. East Lodge - will be used by maintenance staff - there will be ground floor storage and training facilities. Depot - will include a storage building, polytunnel. staff parking, skips and a designated entrance for large vehicles that will not be close to dedicated pedestrian paths. It will be edged by a hedging screen. Pavilion - will consist of two solid sandstone end parts with a glazed central section. Materials for the construction will reflect the front entrance buildings (as above). The original pavilion has provided a reference point for the new pavilion with its raised plinth, glazed central area and two end chimneys. Bowls pavilion - there has been little change to previous plans for this new building except that it now has a mower store.

5.2 Q: What changes will be made to the Boer War Memorial? A: The original steps and plinth have for many years been buried under the existing planting round the memorial. The soil will be removed so that the memorial can be restored to its original presentation.

Q: Prior to the installation of the new footbridge at the eastern end of the lake, will the walls be built up to mask the concrete? A: Yes. using cleaned stones from Burma Star Island.

Q: Will the gable ends of the new pavilion be open or sealed ceilings? A: At the kitchen end and in the central area, the roof will be open to show the trusses At the other end, the toilets will have ceilings but the lobby area will be open to reveal the roof structure. Q: Will this open aspect incur expensive heating bills? A: Underfloor heating using new green technology will be installed to enable year round warmth. In hot weather, roof/high level windows will open automatically. For security, all windows have individual shutters ( not industrial shutters)

Q Would it be possible to have an upper floor in the pavilion? A: This has been investigated and it has been decided that it is not viable because of costs of access and the loss of ground floor usage.

Q: Do the chimneys at either end of the pavilion have a use? A: Yes; They are to be used for air exchange. Q: Should there be a larger toilet block for events? A: It would not be possible to provide adequate toilets within the buildings for large scale events - these will have to be brought into the park as before.

Q: Where will the playground be sited? A: Two new playgrounds will be in the area where the glass houses stood The time scale for these has been brought forward to Easter 2010 because of some problems with the existing playground and the need to avoid closure. Consultations with Sir William Stanier pupils and local Primary Schools have provided ideas for the playgrounds. The playground work has become more achievable because of changes to the previous plans for a staff building in that area.

Q: When will the lake be refilled and will it be stocked with fish? A; should be refilled at Easter time as lake edges are scheduled to be finished in March. Temporary paths will then be re opened for public use and a phased path reinstatement will take place as a parr of another contract package. ¦

Q: Will there be boats on the lake again? A: The lake reinstatement has been designed to allow for boating on the eastern half but no decision has been made formally by the Council yet.

5.3 General programme of Works: Building plans will be submitted before Christmas Tenders will be invited in early 2010 Contractors should be on site in April / May 2010 Completion should be December 2010

6.0 Thanks given to Dominic and Ian for their presentations.

7.0 Friends Group Treasurer Dorothy Flude nominated Pam Minshall Seconded by Nigel Irlam This was accepted and supported by those present

2.0 Minutes of Previous Meeting The minutes of the last meeting were agreed as correct

3.0 Matters Arising from the Minutes NA

4.0 Chairman's Report Cllr Roy Cartlidge presented his report. Comments and questions arising
were referred to later business (below) following presentations as on the agenda

5.0 Friends of Queens Park - Constitution and Officer Elections Chairperson - Mr
Derek Morgan
Secretary - Mrs Sheila Blackburn Fund Raising Officer - Mr Nigel Irlam was
nominated and is to be approached -position accepted following meeting. ED
It was agreed that the stakeholder group would be disbanded and the Friends Group would
take over future meetings.

5.1 Data Base It is envisaged that the Friends Group will now use the data base to contact and
confirm proposed level of commitment.

5.2 Market Research The final questionnaire is available in hard copy and has appeared in the
Chronicle this week. This will contribute to the Audience Development Plan for the Park and will
assist any future Funding Applications.

5.3 Albert Bertram suggested that he meets with the newly formed Friends Group Committee to
ensure they are familiar with all aspects of the project. The meeting will take place in the West
Lodge meeting room at a date to be arranged.

6.0 Presentation by Ian Bright: EBM Consultants:

6.1 Bandstand Work on the bandstand is scheduled to take 20 weeks. Photos were shown detailing
the careful dismantling of the cast iron building that is to be restored using original materials.
The structure is to be rebuilt in situ, piece by piece. A temporary steel structure has been made
to support the roof during the restoration work and the top cupola has been removed for re-
coppering and hand cleaning at the workshops of the contractor: Lost Art. The step by step process
of restoration was explained with supporting photos. On-site meetings with the contractors
indicate that this many-phased process is on track for completion in early December.

6.2 Retaining wall Work on the front wall was explained in detail, including the use of clay
from lagoons dug to hold the lake silt. Assurances were given about the bat population and
successful work on old pipes at the site.

6.3 Bridges and Lake Works The new contractor, Tolent, is to take legal possession of the site
on 21st September with a responsibility to complete the work on time. The contractors are expected
to replace old signage. It is understood that the fabrication of the bridges is underway. The hard
and soft lake edging work was half completed by the previous contractor; Tolent will also
dismantle and replace walls of the islands, to prevent future collapse.

7.0 Presentation by Albert Bertram: SBS Architects With reference to new faces at the meeting
and the newly constituted Friends Group, Albert explained in detail the contract between HLF and
Cheshire East, and continuous monitoring by experts concerned with quality, content and progress.
He referred to the size and unique features of the park which have contributed to a longer period
of restoration than other parks and a longer period needed for the programme than that of the
original build. He also explained elements of the total restoration that are not funded by HLF and
how the newly formed Cheshire East Council has had to revise some proposals as new funding has
come on line. Answering questions and observations from the floor, he confirmed that the
management, maintenance and community use of the park remain priorities.

7.1 Lodge Houses The Lodge Houses will not be used for residential purposes as previously
planned. They will be modified using locally resourced materials in keeping with other buildings
in the park and will be used for staff facilities, meeting rooms and an education/community room.

7.2 The Pavilion The new plans for the Pavilion are not yet complete, but will be for a one-
storey building that includes indoor and outdoor seating with overflow and a terraced verandah.
Space will be allocated for community groups and meetings.. Toilets will be accessed from inside
and outside, allowing for security after the cafe is closed. Building materials will match those
of the Lodge houses above so that the three buildings work together, as in original concepts.

7.3 Depot facilities After discussion about the need for a dedicated team of people able to
design and implement soft landscaping and maintain it, Albert explained that there are ongoing
discussions about the Park being partly serviced from Pymm's Lane, with tool stores specific to
the maintenance of buildings on site.

7.4 Bowls Pavilion The existing building will be replaced with a new build in line with the
other buildings on site. It will include toilets, changing facilities, a viewing area and a
meeting area.

7.5 Building work dates It is envisaged that the work on buildings will begin in early 2010
and be completed in 2011. Paths around the lake are expected to be open to the public again in
2010.

8.0 AOB / Questions Raised

8.1 Q: Who is the new contractor? What is known about them? What about their reliability? A:
Tolent. Information can be obtained by visiting their website. They have been financially checked
by Cheshire east and there are penalty clauses in their contract.

Q; Does the new contractor know of the previous problems with the restoration programme? A: Yes.
Following walkabout sessions on site, the contractors are aware of previous issues.

Q: Will there be a Project Manager on site for monitoring work? A: A quantity Surveyor for
Cheshire East values the work regularly and reports to the architect who then reports to Cheshire
East. Ian Bright of EBM Consultants is on site weekly. Q: Can the new contractor ask for more
money? A: The contract is a fixed price contract and therefore additional monies have to be
justified.

Q: If the new Pavilion is to be on one level, how will a vista of the lake be achieved? A: The
vista will remain the same as levels have not been altered in the new design. Some trees will be
removed also (not the older protected ones). Q: Will there be a new Boat Hire building? A: boat
operations on the lake will resume and Cheshire East have yet to decide about the arrangements

FRIENDS OF THE PARK QUEENS PARK FRIENDS GROUP CONSTITUTION 2009
1. Name
The Name of the Friends of the Park group shall be 'Friends of Queens Park', hereinafter called "The Friends of the Park .

2. Aims and Objectives
To promote the restoration (i,) capturing Queens Park's Victorian splendour, conservation and enhancement of Queens Park in Crewe, for the benefit of residents, visitors, wildlife and fish.
(i) 2009 - Following a lengthy period of development and planning the Heritage Lottery Supported Queens Park Project is underway. The Project Team has been assembled including architectural and engineering consultancies to complement the Landscape Architectural practice Bertram Hyde and Quantity Surveyors EMB Consultants. The practices selected are SBS Architects and the engineers are Scott Hughes Design, both are Manchester based.
To encourage and facilitate greater free access, use of facilities and enjoyment of Queens Park by all. In pursuance of this aim the Friends of the Park group will seek to:
a) ensure that any changes are sustainable and respect Queens Park's heritage and distinctiveness,
b) represent the views of the residents of Crewe and other regions of the Cheshire East Council, in matters concerning the Park,
c) form links and work co-operatively with the Council, businesses, community groups, charities, schools and other appropriate organisations, so that the park may best serve the local community,
d) organise, host and fund events and activities within or associated with Queens Park,
e) compliment other projects moving forward in Cheshire East.
The Friends of the Park group shall be non-political and non-sectarian, and shall operate without distinction of gender, ethnic background, age, disability, sexuality, or religious, cultural or political beliefs.

3. Area of Benefit
The area of benefit of the Friends of the Park shall be the area known as Cheshire East.

4. Powers
The Friends of the Park group, through its Committee may exercise any necessary powers to do all such other lawful things as are necessary for the achievement of the above aims and objectives subject to the consent of Cheshire East Council as 'caretakers' of Queens Park.

5. Membership
Membership shall be open (without distinction of gender, ethnic background, age, disability, sexuality or religion, cultural, or political beliefs) to those interested in furthering the aims and objectives of the Friends of the Park, provided that they have completed an application form and have paid the appropriate subscription fee.
Membership shall be valid for the period of one calendar year from the beginning of April. No membership fees apply.
All categories of membership shall be entitled to cast one vote. The Chairman may utilise a casting vote should it be required.
The Committee shall have the right, for good and sufficient reason, to exclude from membership an individual member, provided that the member shall have the right to be heard by the Committee before such a decision is confirmed.

6 The Committee
The Committee shall consist of a Chairperson, Vice Chairperson and Parks Manager and any other such Officers as the Friends of the Park group may from time to time decide.
The Committee shall total no less than 3 and not more than 16 members including two members of the Youth Council.
a) The Officers and members of the Committee will be elected until the next AGM. They will be eligible for re-election.
c) The Committee may appoint one, or more sub-committees or working
parties and refer any part of its business to them.
d) The Committee shall have the power to fill any vacancies that may arise during its year of office by co-opting additional members.
d) A member of the Committee shall cease to hold office if absent, conseceteviley on three occasions, without the permission of the Committee, from all of their meetings held within a period of six months, or notifies the Committee of their resignation in writing.
e) A Committee member (including officers) may be removed from office before an AGM if two thirds of the Committee support a proposal of "no confidence" against the member, at a meeting of the Committee.

7 Committee Meetings
a) The Committee shall hold at least six meetings each year i.e. approx. 8 week intervals. A special meeting may be called at any time by the Chairperson or by any four members of the Committee, upon not less than four days notice being given to other members of the Committee, of the matters to be discussed.
b) At a Friends of the Park meeting the quorum shall be a minimum of 3 and include at least 1 Officer.
c) In the event that both the Chairperson and any Vice-Chair are absent from a Friends of the Park meeting, the Committee shall elect a temporary Chairperson.
d) Minutes of all meetings shall be kept by the Parks Manager and be available for inspection by members of the Friends of the Park group.
e) Any member of other Queens Park associated committees may attend the meetings of the Committee as an observer.
f) The Committee may, for a specific purpose, invite any individuals outside the Friends of the Park group to attend a meeting.

8 General Meetings
At least 14 days written notice shall be given of the date, time, venue and agenda of Annual General Meetings. At least 7 days written notice shall be given of the date, time, venue and agenda of General Meetings. Non-receipt of a notice shall not invalidate a properly called meeting.
a) An Annual General Meeting shall be held each year in the month of June or as soon as practicable thereafter, but no more than 15 months must elapse between one Annual General Meeting and the next. The business of the meeting shall include
i) The election of Officers and Committee,
ii) The presentation of the annual report of the Committee,
b) Extraordinary General meetings may be convened at any time at the discretion of the Friends of the Park or at the request of at least 12 members of the Friends of the Park, in writing, to the Parks Manager of the group, giving details of the reason(s) for calling the meeting together with copies of any motions to be discussed.
c) The quorum for all General Meetings shall be 12 persons including a minimum of 6 members of the Friends group, including 1 Officer.
d) Any member of the public and/or press, may attend General Meetings as an observer.

9 Voting
a) Every Member of the Friends of the Park group has one vote at General Meetings.
b) Only Friends of the Park group members shall be eligible to vote at any meeting.
c) In the event of an equality in voting, the Chairperson may cast a second deciding vote.
d) When, in the opinion of the Chairperson, it is necessary for a vote to be taken at any meeting, this may be taken by a show of hands or by secret ballot at the Chairperson's discretion.

10 Finance
The Friends of the Park group shall be able to receive, without favour, donations, gifts or contributions and empower the Committee to raise funds by legal means.
a) All monies received shall be paid in to a Cheshire East holding account in the name of the Friends of the Park group. The Queens Park Manager shall be authorised to release funds as requested by the Chairman on behalf of the Friends of the Park group.
b) All monies raised by or on behalf of the Friends of the Park group shall be applied to further the objectives of the Friends of the Park group and may be used to meet the cost of agreed projects and activities.
c) The Parks Manager shall report on the state of the Friends of the Parks group finances at each Committee meeting and all transactions shall be made available for inspection.
St St
e) The financial year shall be from April 1 to March 31 . At the end of each financial year, the accounts shall be prepared, certified and presented at the next AGM.
f) If the Friends of the Park group is dissolved, any surplus funds should be given to Cheshire East Council for expenditure with regards to Queens Park, in-line with the Aims and Objects of the Friends of the Park group.

11 Interpretation of Constitution
In all matters of dispute on the interpretation of this Constitution or on all matters on which the Constitution is silent, the Friends of the Parks group decision shall be final.

12 Dissolution
The Friends of the Park group may at any time be dissolved by a resolution passed by a majority of two thirds of those present and voting, at a General Meeting of which at least fourteen days notice shall have been given, specifying that this is the purpose of the meeting.

13 Amendments to the Constitution
This Constitution may be amended in any respect (other than this clause) by a resolution passed by two thirds of the members present and entitled to vote at any General Meeting of the Friends of the Park group.
Notice of any proposed amendment must be communicated to the Queens Park Manager in writing at least fourteen days before the meeting at which the proposal is to be moved. Notice, in writing, of these proposals shall be sent to members not less than seven days before the meeting.