Configure and Implement the Document Management System in Your Organization

by Jawad Akhtar, Head of SAP Delivery, AbacusConsulting

June 15, 2012

SAP Document Management System (DMS) provides a central repository to store and retrieve important digital assets. Using DMS you can maintain and update different versions of documents as well as distribute them quickly for review or approvals.

Key Concept

SAP’s Document Management System (DMS) is completely integrated with all SAP modules including production planning (PP), materials management (MM), sales and distribution (SD), Financial Accounting (FI), Managerial Accounting (CO), Project System (PS), Quality Management (QM), and plant management (PM). DMS can be a single source of information for employees using those modules when they perform their daily business functions.

The ability to secure and make available the digital assets of a company continues to be of paramount importance. SAP’s Document Management System (DMS) allows you to safely store all important documents in a central repository.

You can implement SAP’s Document Management System (DMS) as a stand-alone project after standard SAP has already been implemented or as part of an implementation of other SAP modules by following the steps in this article. Before reviewing the configuration steps, you need some background on classification, which consists of characteristics and classes. DMS uses class and characteristics extensively. DMS document distribution is covered next along with the required settings. Finally, I share an actual SAP DMS project plan to provide a better understanding of all the major phases involved in implementation. Knowledge about some of the technical ABAP tables used in DMS is also helpful.

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Jawad Akhtar

Jawad Akhtar earned his chemical engineering degree from Missouri University of Science and Technology. He has 17 years of professional experience, of which nine years are in SAP. He has completed eight end-to-end SAP project implementation lifecycles in the areas of PP, QM, MM, PM, and DMS in the steel, automobile, chemical, fertilizer, FMCG, and building products industries. He also has worked as an SAP integration manager and an SAP project manager. He has been proactively involved in a business development and solution architect role for seven years. He is the author of Production Planning and Control with SAP ERP, it's filled with in-depth infomation on discrete, process, and repetitive manufacturing types. His profile on LinkedIn is athttp://pk.linkedin.com/in/jawadakhtar. You may follow Jawad on Twitter @jawadahl. Currently, he is associated with AbacusConsulting as Head of SAP Delivery.