Description

We are looking for an energetic professional who doesn’t mind wearing multiple hats. Who is experienced in handling a wide range of administrative/executive support and accounting related tasks. Someone who is able to work independently with little or no supervision. This person is well organized and flexible and enjoys the challenges of supporting an office of diverse people.

Responsibilities include communication management, general accounting & budgeting, vender & supply management, general HR, Payroll, and other duties as assigned.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Office Management Responsibilities:

Point person for

Maintenance

Mailing

Supplies

Equipment & IT

Office Accounting

Banking

Payroll

Errands

Etc.

Responsible for assisting with HR policy development and maintenance

Organize office operations and procedures

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Provide general support to visitors & staff

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Ensure that results are measured against standards, while making necessary changes along the way

Perform review and analysis of special projects and keep the management properly informed

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

Must have a thorough knowledge of the Construction Integrated Job Cost and General Ledger Software Accounting Systems of the company. Proficient in other computer software systems for the preparation of reports, spreadsheets and other accounting analysis that may be required by management

Maintains the general ledger and subsidiary ledger accounts under US GAAP, including preparing and posting journal entries for multiple entities