How to set up requirement groups

If you have the optional module Graduation Requirement Management, you can review students' progress toward meeting the requirements of their diploma. You define the requirements for diplomas in Configuration, Registrar Setup. On the Requirements tab of student records, you associate diplomas with students. The requirements can be placed into groups so that multiple courses may count towards one requirement.

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If you change existing requirements, you could potentially change a students status to incomplete. To not impact current students, consider whether to update existing requirements or to create new requirements.

Requirement groups enable you to give students flexibility in completing a requirement and also accommodate complex diploma requirement combinations. The following are three different examples of how to use groups.

Students complete the requirement when they complete a certain number of groups and meet the requirement's overall credits required. For example, you have a specific mathematics requirement for diplomas. They must take two courses from at least two different groups. Group one is Algebra I, Algebra II, and Geometry. Group two is Pre-calculus, Calculus, and AP Calculus. Group three is Beginner Statistics, Advanced Statistics, and Statistics for Scientists. If you require a student take one course from every group, we recommend you instead create separate requirements for each group.

If you decide to use groups this way, define all your groups, identify which courses are in each group through the Group column in the requirements grid, define the number of credits required for each group (same for all or specific to each group), and choose how many groups need to be completed for the requirement to be met.

Students complete a requirement when they complete the credits required from each group defined and meet the total credit requirement. For example, you require students to take English courses to fulfill a requirement. Overall, they must complete 6 credits in two different groups. One group is creating writing and nonfiction writing courses. Another group is modern and classical literature courses. Each course is one credit. A student could choose to take three courses in nonfiction writing and three in modern literature to complete the requirement.

If you decide to use groups in this way, define all your groups, identify which courses are in each group through the Group column in the requirements grid, define the number of credits required for each group (same for all or specific to each group), and choose "the included groups are complete" in The requirement is fulfilled when the total credits are met field.

Students complete a requirement when they take courses from one of the groups defined until the requirement is fulfilled. For example, you require each student to study a foreign language. To ensure students meet the requirement, you group courses based on language. Students choose a language and complete three courses in one language instead of taking one Spanish, one French, and one German course.

If you decide to use groups this way, define all your groups, identify which courses are in each group through the Group column in the requirements grid, define the number of credits required for each group (same for all or specific to each group), and choose "the specified number of groups is complete" in The requirement is fulfilled when the total credits are met field and enter "1".

We recommend before you update existing requirements or create new requirements with groups, to plan on paper what you need. When you are ready to create new groups you can define them on the Requirements Group table in Configuration or when you define the options for the requirement.

If you update existing requirements, you may also need to update substitutions

In Configuration, Tables, highlight the table named Requirement Groups.

Click New Table Entry and add names for each group such as Spanish, French, German, Chinese, etc.

In Configuration, Registrar Setup, highlight Diplomas and open the appropriate diploma.

In the Requirements section, highlight the requirement that is using groups and click Open.

Either add courses to the grid and choose a group for each course. Or assign a group to the existing courses.

For the Number of credits to complete each group: drop-down menu select specific to each group or Same for all groups. If you choose specific to each group a Groups button will appear. Click on this button and you can specify how many credits are needed to complete each group. You can also specify whether or not groups can be used together.

For The requirement is fulfilled when the total credits are met and: select either the specified number of groups is complete and enter a number or the included groups are complete.