Supply and Installation of Entrance Door Sets

LHC seeks to establish a framework agreement in respect of the supply and installation of entrance door sets and associated products for public sector housing and non-housing buildings throughout Scotland.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities
Education
Other: public sector framework procurer

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Scottish Fire and Rescue Service

Fife College

Dundee & Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Scottish Federation of Housing Associations Members

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Entrance Door Sets and Associated Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Main site or location of works, place of delivery or of performance: Various extension and refurbishment projects for local authorities, education authorities, further education authorities, academies, police authorities, fire authorities, public health authorities, tenant management organisations, registered providers and other public sector bodies throughout Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

LHC seeks to establish a framework agreement in respect of the supply and installation of entrance door sets and associated products for public sector housing and non-housing buildings throughout Scotland on a regionalised basis. The form of framework will be subject to a tender engagement process, commencing with this contract notification, but is likely to have consideration of the following:
1. the aim of the framework is to provide social landlords and other public sector bodies with a choice of competent manufacturers, to deliver the service on a local basis;
2. SMEs will be actively encouraged to participate, either individually or as part of a consortium or collective bid.

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Subject to contracting authorities’ requirements.
Total quantity and scope depends on the number of companies appointed and the number of users who place orders through the framework. See II.1.4) of the OJEU Contract Notice.

II.2.2)Information about options

Options: yes
Description of these options: The arrangement will be based on a 4 year term with a break clause for review after second and third years of the agreement.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contractual warranties may be required by the arrangement users for individual contracts.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of suppliers tendering will be required to assume a specific legal form if successful.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 24.11.2015 – 13:00

Place:

LHC i2 Office Exchange Place, 5 Semple St, Edinburgh, EH3 8BL.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Economic Operators wishing to express interest in this framework arrangement are required to submit an ITT and Offer Document, which is accessible at LHC’s eTendering portal: http://tenders.lhc.gov.uk after this Contract Notice has been published in the OJEU. All expressions of interest are required to be accompanied by a completed Offer Document. Expressions of interest not accompanied by a completed Offer Document will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

SMEs:
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Call-off projects:
call-off projects may be subject to mini tenders, competition between companies appointed to the arrangement or Direct Award without reopening competition or part mini-competition part Direct Award. LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.

This framework arrangement is to be procured by LHC and is available for use by LHC Full Member Contracting Authorities and LHC Associate Member Contracting Authorities, together with Local Authorities, Registered Social Landlords, Housing Associations and other public sector bodies, including Hospitals, Schools, Colleges, Universities and Police Authorities in the applicable Regional Lots, as referred to on LHC Buyer Profile:www.lhc.gov.uk/Buyer-Profile