H.E.S.S.

High Energy Stereoscopic System

Planning installation work and trips to work at the
H.E.S.S. site

Under construction! - Needs
update!!!

When you plan to come to the H.E.S.S. site for installation work or
shifts,
please proceed as follows

At an early stage, and before booking flights etc, contact
Michael Panter
(+49 6221 516 273) to coordinate your work plan with the other
activities on
site. It is best to send an
email,
which will automatically send copies to the committee coordinating
the
transition from commissioning to running (Michael Panter, German
Hermann, Christian Stegmann, Michael Punch, Louis-Marie
Chounet) and to Toni
Hanke, our technical site manager. Check the short term work and
travel
schedule concerning other scheduled activities.

Check with
Adele Cranz if housing on or near the H.E.S.S. site is
available (send copies to Toni Hanke and
Heidelberg; the email address includes the relevant cc's). Please
make your
own arrangements for housing in Windhoek, see
travel page.

If issues 1., 2. are positive, book your flights, and contact Adele
Cranz in case special arrangements concerning pickup at the
airport or in
Windhoek are desired.

Send
an email with your final travel plans; copies will go to Toni
Hanke,
Adele Cranz, Riaan Steenkamp and Heidelberg.

Make sure that you have all paperwork required for a work
permit. MPIK personnel should also have the letter
guaranteeing coverage
of medical costs in case of emergencies.

Before leaving, check once more that with
Michael
Panter and Toni Hanke
that your work schedule still makes sense; this is particularly
important in
case you have not been in touch with them for a while.

At customs, you should normally enter with a work permit, and
register as
"Seconded Scientist for the H.E.S.S. Project", see special
instructions.

You will need keys to enter the H.E.S.S. site and the buildings;
you will
normally receive the keys from Toni Hanke or one of the
technicians on the
site. If nobody is at the site, you may arrange to pick up keys in
Windhoek, e.g. from
Riaan Steenkamp. Please check the details with Toni Hanke. Return the keys
before your departure. Lost keys may require an exchange of the
entire
locking system, and you or your lab will be charged.

Read the safety instructions (available in English) and, on the site, confirm with
your signature
(in the safety book, see Toni Hanke or one of the technicians)
that you have read and acknowledged the current version of the
instructions.
You may receive additional safety instructions from the people on
site. Note
that Toni Hanke, responsible for safety on the site, and
E. Tjingaete as his
deputy have complete authority in all issues related to
safety.

Note that you are not allowed to drive MPIK vehicles, or operate
the cherry picker,
the fork lift or heavy workshop equipment without proper
instruction, and
that you need to be registered in the user
list.

Before leaving, return your keys and sign out. If you stayed in
the
H.E.S.S. residence building, you do not have to pay for
your room in Namibia; an invoice will be sent to your home lab. If
you
stayed elsewhere (including Cranz' rooms), settle your bill before
leaving.

The safety regulations concerning Namibia and the H.E.S.S. site are
available
in English. Information concerning
travel, maps, hotel addresses
etc. can be found here.

Note that while the technical site manager and the site technicians
will try
to assist you in case of problems, you cannot count on them to help
for extended
periods unless this has been scheduled before with Michael Panter and
Toni Hanke.
The same holds for the use of the workshop and other technical
facilities and
equipment.