ePayslip portal versus paper payslips

We are often asked to compare the two solutions. In this blog, that’s exactly what we have done. Learn about the nitty gritty of payslip delivery methods, here

ePayslips are fast becoming the preferred method for delivering PAYE documentation and yet there are still many companies that have yet to embrace the benefits. Employees are increasingly using mobile devices in their everyday life so accessing payslip information electronically is a natural progression. So what is holding them back?

Some popular comments from clients before implementing epayslips have been:

“We thought it would mean a change in payroll software”

“We thought it would mean we needed new technology installed”

Unless you want to host the SSLPost epayslip solution on your own server, no new technology is required.

“We thought it would be a hassle to train staff in a new system”

Training system admin staff is all part of the implementation and clients have reported how simple and easy the solution is to administer. User guides are provided for end users. However, the solution rarely requires the user to refer to instructions.

“We have some people who still want paper payslips”

You can combine traditional production methods with electronic methods; outputting to a printer for those wanting paper payslips and sending the remainder to the employee portals.

“We thought it would be expensive”

ePayslips cost a fraction of the cost of producing, preparing and distributing paper payslips.

“Not everyone has an email address”

Not everyone needs an email address to access their secure epayslip portal. It is particularly suited to shared computers and hot-desk environments.

“We are concerned about the security of our sensitive staff data”

Security is and always has been, of great importance to us. That is why we monitor our core systems 24/7/365, perform daily penetration and vulnerability testing, and are proud to hold ISO27001:2013 – the industry recognised standard for information security.

“Not everyone has access to a computer”

If you have access to the internet and a device to access it with (laptop, mobile phone, tablet etc.), you can access an epayslip portal.

After implementation, the main feedback from clients is…

“Why didn’t we do this earlier?!”

Safe, secure delivery

Y

N

Fast turnaround

Y

N

Encrypted until opened

Y

N

Track & trace at no extra cost

Y

N

Audit reporting

Y

N

Branded

Y

Y

Suitable for HR Communications

Y

N

Suitable for Statutory AE communications

Y

N

Access 24/7/365

Y

Y

Suitable for multi-site

Y

Y

Suitable for offshore employees

Y

N

Suitable for multi-media output

Y

N

Suitable for hot-desks/shared environments

Y

N/A

Physical presence required

N

Y

Printer required

N

Y

Printer consumables required

N

Y

Postage required

N

Y

Reproduction required

N

Y

Deteriorate/damage risk

N

Y

Stationery required

N

Y

Resource

Light

Heavy

Time

Light

Heavy

When you look at the main issues side by side, ePayslips win on every level. Contact us today to learn more. Our team of experts are here to help you start saving money, time and resource.

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