SHARP On-cycle and
Off-cycle Payroll Processing Schedules for June - December 2003

Attached are the SHARP bi-weekly on-cycle and
off-cycle schedules for June through December 2003. The attached schedules
provide important information regarding the critical payroll processing
deadlines for each bi-weekly payroll period and the SHARP
v8.0 conversion. Agency personnel responsible for payroll processing will need
to ensure that all appropriate information is entered or submitted by the
cutoff dates and times indicated on the attached schedules to ensure timely
issuance of pay for their employees.

Please note the following changes to the June 2003 processing schedule due to
the SHARP v8.0 conversion:

SHARP paper agencies must have their timesheets for
the pay period ending June 7, 2003 to the Division of Accounts and Reports,
Payroll Services by 5:00 p.m. on June 5, 2003.

SHARP interface users must have their interface
files for the pay period ending June 7, 2003 to the Division of Accounts and
Reports, Payroll Services by 5:00 p.m. on June 6, 2003.

The first preliminary on-cycle payroll calculation for the pay period
ending June 7, 2003 will occur on June 9, 2003.

The second preliminary on-cycle payroll calculation for the pay period
ending June 7, 2003 will occur on June 10, 2003.

The final on-cycle payroll calculation and confirmation for the pay period
ending June 7, 2003 will occur on June 11, 2003. Regent's on-cycle files for
the pay period ending June 7, 2003 are due to the Division of Accounts and
Reports, Payroll Services at 6:00 a.m. on June 11, 2003.

The Regents' on-cycle for the pay period ending June 7, 2003 will be processed on Thursday, June
12, 2003.

SHARP and Regents' Run A off-cycles for the pay period ending June
7, 2003 will be processed on Friday, June 13, 2003. Agencies are reminded that this is their
last opportunity to enter adjustment transactions into SHARP v7.02 for
fiscal year 2003.Any adjustments after this date will have to be processed in SHARP
v8.0 and will have to be entered by Division of Accounts and Reports, Payroll Services staff.
Since there will be no Run B off-cycle for the pay period ending June 7, 2003 and all Run C off-cycle
adjustment transactions will have to be entered by Payroll Services staff, agencies are strongly
encouraged to have all possible adjustment transactions entered into the Run A off-cycle.

Conversion to SHARP v8.0 is scheduled for June 14-17, 2003. No payroll
processing will occur on these dates. Access to SHARP
will be unavailable during this conversion. Agency access to SHARP
v8.0 will be available beginning at 7:00 a.m. on Wednesday, June 18.

There will NOT BE a Run B off-cycle for the pay period ending June
7, 2003.

SHARP and Regent's Run C off-cycles for the pay period ending June
7, 2003 will occur on June 23, 2003. This is the final off-cycle for fiscal year 2003. SHARP
agencies will be allowed to enter supplemental requests, however, all adjustment transactions will
have to be submitted on Form DA-180 and entered by the Division of Accounts and Reports, Payroll
Services staff.

The first preliminary on-cycle calculation processed in SHARP v8.0 will
occur on June 24, 2003.

With the conversion to SHARP v8.0, all
SHARP agencies will perform their own Time and Leave entry
beginning with the pay period ending June 21, 2003. SHARP
agencies should complete Time and Leave entry for their employees by the On-Line
Users Cutoff date listed on the schedule. For the pay period ending June 21,
2003, the Time and Leave entry should be complete by 6:00 p.m. on June 24, 2003.

For the remainder of the year, SHARP off-cycle payrolls
will generally be processed each Monday and every other Wednesday night and will
include all activity entered into SHARP since the last
off-cycle payroll. If a holiday occurs on a Monday or Wednesday, the off-cycle
payroll will normally be rescheduled to occur on the following business day.
Payroll payments resulting from the first off-cycle payroll period (Run A) will
be issued with the same paycheck/direct deposit date as the on-cycle pay date
for the payroll period. Payroll payments resulting from the remaining off-cycles
(Runs B & C) will normally be dated three working days from the date of the
date the off-cycle was processed. SHARP agencies have
until 6:00 p.m. on Mondays and every other Wednesday to enter adjustments and/or
supplemental data into SHARP for processing in that
night's off-cycle payroll. Agencies are reminded that any adjustments to
SHARP v7.02 paychecks/advices will have to be performed by the Division of
Accounts and Reports, Payroll Services staff.

Off-cycle payrolls for Regents' institutions are also normally scheduled for each Monday and every
other Wednesday night. Regents' institutions generally have until 5:00 p.m. on Fridays and every
other Tuesday to submit off-cycle files. The Division of Accounts and Reports must approve all interface
files for processing by 5:00 p.m. on the following Monday or every other Wednesday for the files
to be processed in that night's off-cycle payroll. Regents' off-cycle payroll will be issued with
the same check/advice date as the SHARP off-cycle processed on the same
night.

DB:JJM:rdb

Attachment: SHARP bi-weekly on-cycle
and off-cycle schedules for June through December 2003 (.pdf)(Amended
by 03-p-040)