Outlook 2013 Keyboard Shortcuts

Looking for the latest keyboard shortcuts in Outlook 2013? Not many have changed since Outlook 2010. Check out the full list of shortcuts below, all 217 of them! It’s time to sharpen up your keyboard Kung fu if you want to put all of them to use.

Outlook 2013 Action

Shortcut Hotkey

Switch to Mail.

CTRL+1

Switch to Calendar.

CTRL+2

Switch to Contacts.

CTRL+3

Switch to Tasks.

CTRL+4

Switch to Notes.

CTRL+5

Switch to Folder List in Navigation Pane.

CTRL+6

Switch to Shortcuts.

CTRL+7

Switch to next message (with message open).

CTRL+PERIOD

Switch to previous message (with message open).

CTRL+COMMA

Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

CTRL+SHIFT+TAB or SHIFT+TAB

Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar.

TAB

Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.

F6

Move around message header lines in the Navigation Paneor an open message.

CTRL+TAB

Move around within the Navigation Pane.

Arrow keys

Go to a different folder.

CTRL+Y

Go to the Search box.

F3 or CTRL+E

In the Reading Pane, go to the previous message.

ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP

In the Reading Pane, page down through text.

SPACEBAR

In the Reading Pane, page up through text.

SHIFT+SPACEBAR

Collapse or expand a group in the email message list.

LEFT ARROW or RIGHT ARROW

Go back to previous view in main Outlook window.

ALT+B or ALT+LEFT ARROW

Go forward to next view in main Outlook window.

ALT+RIGHT ARROW

Select the InfoBar and, if available, show the menu of commands.

CTRL+SHIFT+W

Find a message or other item.

CTRL+E

Clear the search results.

ESC

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in.

CTRL+ALT+A

Use Advanced Find.

CTRL+SHIFT+F

Create a Search Folder.

CTRL+SHIFT+P

Search for text inside an open item.

F4

Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

CTRL+H

Expand search to include items from the current folder.

CTRL+ALT+K

Expand search to include subfolders.

CTRL+ALT+Z

Open the Flag for Follow Up dialog box to assign a flag.

CTRL+SHIFT+G

Delete the selected category from the list in the Color Categoriesdialog box.

ALT+D

Create an appointment.

CTRL+SHIFT+A

Create a contact.

CTRL+SHIFT+C

Create a Contact List.

CTRL+SHIFT+L

Create a fax.

CTRL+SHIFT+X

Create a folder.

CTRL+SHIFT+E

Create a Journal entry.

CTRL+SHIFT+J

Create a meeting request.

CTRL+SHIFT+Q

Create a message.

CTRL+SHIFT+M

Create a note.

CTRL+SHIFT+N

Create a Microsoft Office document.

CTRL+SHIFT+H

Post to this folder.

CTRL+SHIFT+S

Post a reply in this folder.

CTRL+T

Create a Search Folder.

CTRL+SHIFT+P

Create a task.

CTRL+SHIFT+K

Create a task request.

CTRL+SHIFT+U

Save (except in Tasks).

CTRL+S or SHIFT+F12

Save and close (except in Mail).

ALT+S

Save as (only in Mail).

F12

Undo.

CTRL+Z or ALT+BACKSPACE

Delete an item.

CTRL+D

Print.

CTRL+P

Copy an item.

CTRL+SHIFT+Y

Move an item.

CTRL+SHIFT+V

Check names.

CTRL+K

Check spelling.

F7

Flag for follow-up.

CTRL+SHIFT+G

Forward.

CTRL+F

Send or post or invite all.

ALT+S

Enable editing in a field (except in Mail or Icon view).

F2

Left align text.

CTRL+L

Center text.

CTRL+E

Right align text.

CTRL+R

Switch to Inbox.

CTRL+SHIFT+I

Switch to Outbox.

CTRL+SHIFT+O

Choose the account from which to send a message.

CTRL+TAB (with the focus on the To box), and then TAB to the Accounts button

Check names.

CTRL+K

Send.

ALT+S

Reply to a message.

CTRL+R

Reply all to a message.

CTRL+SHIFT+R

Reply with meeting request.

CTRL+ALT+R

Forward a message.

CTRL+F

Mark a message as not junk.

CTRL+ ALT+J

Display blocked external content (in a message).

CTRL+SHIFT+I

Post to a folder.

CTRL+ SHIFT+S

Apply Normal style.

CTRL+SHIFT+N

Check for new messages.

CTRL+M or F9

Go to the previous message.

UP ARROW

Go to the next message.

DOWN ARROW

Create a message (when in Mail).

CTRL+N

Create a message (from any Outlook view).

CTRL+SHIFT+M

Open a received message.

CTRL+O

Delete and Ignore a Conversation.

CTRL+SHIFT+D

Open the Address Book.

CTRL+SHIFT+B

Add a Quick Flag to an unopened message.

INSERT

Display the Flag for Follow Up dialog box.

CTRL+SHIFT+G

Mark as read.

CTRL+Q

Mark as unread.

CTRL+U

Open the Mail Tip in the selected message.

CTRL+SHIFT+W

Find or replace.

F4

Find next.

SHIFT+F4

Send.

CTRL+ENTER

Print.

CTRL+P

Forward.

CTRL+F

Forward as attachment.

CTRL+ALT+F

Show the properties for the selected item.

ALT+ENTER

Create a multimedia message

CTRL+SHIFT+U

Create a text message.

CTRL+SHIFT+T

Mark for Download.

CTRL+ALT+M

Clear Mark for Download.

CTRL+ALT+U

Display Send/Receive progress.

Create an appointment (when in Calendar).

CTRL+N

Create an appointment (in any Outlook view).

CTRL+SHIFT+A

Create a meeting request.

CTRL+SHIFT+Q

Forward an appointment or meeting.

CTRL+F

Reply to a meeting request with a message.

CTRL+R

Reply All to a meeting request with a message.

CTRL+SHIFT+R

Show 10 days in the calendar.

ALT+0

Show 1 day in the calendar.

ALT+1

Show 2 days in the calendar.

ALT+2

Show 3 days in the calendar.

ALT+3

Show 4 days in the calendar.

ALT+4

Show 5 days in the calendar.

ALT+5

Show 6 days in the calendar.

ALT+6

Show 7 days in the calendar.

ALT+7

Show 8 days in the calendar.

ALT+8

Show 9 days in the calendar.

ALT+9

Go to a date.

CTRL+G

Switch to Month view.

ALT+= or CTRL+ALT+4

Go to the next day.

CTRL+RIGHT ARROW

Go to the next week.

ALT+DOWN ARROW

Go to the next month.

ALT+PAGE DOWN

Go to the previous day.

CTRL+LEFT ARROW

Go to the previous week.

ALT+UP ARROW

Go to the previous month.

ALT+PAGE UP

Go to the start of the week.

ALT+HOME

Go to the end of the week.

ALT+END

Switch to Full Week view.

ALT+MINUS SIGN or CTRL+ALT+3

Switch to Work Week view.

CTRL+ALT+2

Go to previous appointment.

CTRL+COMMA or CTRL+SHIFT+COMMA

Go to next appointment.

CTRL+PERIOD or CTRL+SHIFT+PERIOD

Set up recurrence for an open appointment or meeting.

CTRL+G

Dial a new call.

CTRL+SHIFT+D

Find a contact or other item (Search).

F3 or CTRL+E

Enter a name in the Search Address Books box.

F11

In the Card or Business Card view of contacts, go to the first contact that begins with a specific letter.

SHIFT+letter

Select all contacts.

CTRL+A

Create a message that uses the selected contact as subject.

CTRL+F

Create a Journal entry for the selected contact.

CTRL+J

Create a contact (when in Contacts).

CTRL+N

Create a contact (from any Outlook view).

CTRL+SHIFT+C

Open a contact form that uses the selected contact.

CTRL+O

Create a Contact List.

CTRL+SHIFT+L

Print.

CTRL+P

Update a list of Contact List members.

F5

Go to a different folder.

CTRL+Y

Open the Address Book.

CTRL+SHIFT+B

Use Advanced Find.

CTRL+SHIFT+F

In an open contact, open the next contact listed.

CTRL+SHIFT+PERIOD

Find a contact.

F11

Close a contact.

ESC

Send a fax to the selected contact.

CTRL+SHIFT+X

Open the Check Address dialog box.

ALT+D

In a contact form, under Internet, display the E-mail 1information.

ALT+SHIFT+1

In a contact form, under Internet, display the E-mail 2information.

ALT+SHIFT+2

In a contact form, under Internet, display the E-mail 3information.

ALT+SHIFT+3

Show or hide the To-Do Bar.

ALT+F2

Accept a task request.

ALT+C

Decline a task request.

ALT+D

Find a task or other item.

CTRL+E

Open the Go to Folder dialog box.

CTRL+Y

Create a task (when in Tasks).

CTRL+N

Create a task (from any Outlook view).

CTRL+SHIFT+K

Open selected item.

CTRL+O

Print selected item.

CTRL+P

Select all items.

CTRL+A

Delete selected item.

CTRL+D

Forward a task as an attachment.

CTRL+F

Create a task request.

CTRL+SHIFT+ALT+U

Switch between the Navigation Pane, Tasks list, andTo-Do Bar.

TAB or SHIFT+TAB

Open selected item as a Journal item.

CTRL+J

Undo last action.

CTRL+Z

Flag an item or mark complete.

INSERT

Display the Format menu.

ALT+O

Display the Font dialog box.

CTRL+SHIFT+P

Switch case (with text selected).

SHIFT+F3

Format letters as small capitals.

CTRL+SHIFT+K

Make letters bold.

CTRL+B

Add bullets.

CTRL+SHIFT+L

Make letters italic.

CTRL+I

Increase indent.

CTRL+T

Decrease indent.

CTRL+SHIFT+T

Left align.

CTRL+L

Center.

CTRL+E

Underline.

CTRL+U

Increase font size.

CTRL+] or CTRL+SHIFT+>

Decrease font size.

CTRL+[ or CTRL+SHIFT+<

Cut.

CTRL+X or SHIFT+DELETE

Copy.

CTRL+C or CTRL+INSERT

NOTE CTRL+INSERT isn’t available in the Reading Pane.

Paste.

CTRL+V or SHIFT+INSERT

Clear formatting.

CTRL+SHIFT+Z or CTRL+SPACEBAR

Delete the next word.

CTRL+SHIFT+H

Stretch a paragraph to fit between the margins.

CTRL+SHIFT+J

Apply styles.

CTRL+SHIFT+S

Create a hanging indent.

CTRL+T

Insert a hyperlink.

CTRL+K

Left align a paragraph.

CTRL+L

Right align a paragraph.

CTRL+R

Reduce a hanging indent.

CTRL+SHIFT+T

Remove paragraph formatting.

CTRL+Q

Edit a URL in the body of an item.

Hold down CTRL and then click.

Insert a hyperlink.

CTRL+K

Open Print tab in Backstage view.

Press ALT+F, and then press P

To print an item from an open window.

ALT+F, press P, and then press F and press 1

Open Page Setup from Print Preview.

ALT+S or ALT+U

To select a printer from Print Preview.

ALT+F, press P, and then press I

To Define Print Styles.

ALT+F, press P, and then press L

To open Print Options.

ALT+F, press P, and then press R

Start a send/receive for all defined Send/Receive groups withInclude this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.

F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).

SHIFT+F9

Start a send/receive.

CTRL+M

Define Send/Receive groups.

CTRL+ALT+S

Open Visual Basic Editor.

ALT+F11

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About Austin Krause

Austin Krause is a groovyPost founding senior editor based in Tampa Bay, FL.