Reports will be prepared for any accident, injury, or fire occurring in the CSC. These reports will be prepared by CSC faculty, the lab manager, or EH&S office depending on the incident. Reports identify the people involved with the accident, what happened, if it was an emergency situation, and any action(s) taken by CSC personnel or emergency personnel including: Hampshire College's EMT (Emergency Medical Technicians) service; campus police or environmental health and safety; Amherst Police Department or Amherst Fire Department; or emergency responders. Copies of the accident report will go to the CSC safety committee, NS administrative offices, and the EH&S office. Medical privacy and personal privacy rights will be complied with regarding the distribution, review, and filing of these reports.

10.4 EXPOSURE AND MEDICAL RECORDS

Employees have a right to access relevant occupational health exposure and medical records. Each employee exposure record(s) is kept for thirty years.

Requests for access to personal medical records must include: (1) identification of the record(s) requested; (2) a statement of the occupational health need for gaining access to these records; and, (3) consent of the employee or affected individual for that access.

After a request has been processed, the requester will receive the information requested within 15 days, or else a formal reply will be provided including a timeline as to when information will be available. All information requests must be made in writing to the chief of campus police. The CSC safety committee will be notified of any requests. A copy of the OSHA standard (29 CFR 1910.1020) pertaining to access to exposure and medical records is available in the EH&S office.