Review email reference provided by Jeff. This would only apply to the SCA conference only (all other small conferences would be excluded; HPG has been denied). Pubs board has denied all but allowing ACM SIGGRAPH to make decision on this one small conference.

Author rights- ACM has documented/managed and Eurographics not so much

What would be the distribute rights for ACM? (Digital Library and future opportunities)

(IF) Factor- TOG and others

If denied, ACM SIGGRAPH will need to be very specific on the reasons why and open discussion to work towards the request.

Addendum to the agreements- reference email

Motion (Tony)/ Second (Dinesh)/In Favor- 7 (100%)

Motion to decline the amendment proposed by Eurographics. EC would like further clarity on author rights for CGF publications and detailed explanation of ACM/SIGGRAPH rights to the SCA Digital Library Content. EC is hesitant to approve a one-time exception to current policy. President will follow up with Eurographics.

ACTION ITEM: Jeff to discuss further with Eurographics at the upcoming conference. Need further clarification on the motion above, bring back to EC.

S2014 Budget Up for Approval (previously approved by CAG on 1/15/2014)- Presented by Dave

Review of slide deck provided by David and Ang. The budget has a 3% contingency built in.

Surplus for Y15; but not above fund balance. Tony looking at report just received, current state of the union: stay the course, no increases in expenses; need additional numbers from small conferences and digital library. Combined effort with the organization and conferences. Strategically structured and moving forward.

ACTION ITEM: Jeff will lead the efforts to figure out which groups to develop and their objective. Mona (Arts), Jackie W (Paul to help Jackie on CAF), Barbara, Jacki

4. Develop the next generation of volunteers (I think we removed attendees and contributors since they fell in other areas)

Sub-discussions:

Do some of the bullets fit under goal 2 & 3- curate programs (via the advisory groups)

Design and implement a volunteer development program (Bob B Talent Development Program- on Google CAD site)

Student intern program- work with Conference Admin? (S3)

ACTION ITEM: Group to look at Invite those who turn in a application near a conference to the “Get Involved” and pre-screening interview

ACTION ITEM: Marci lead, Bob and Ashley

ACTION ITEM: Bob to send sample for Execution of Goals

General Goals Action Items****

ACTION ITEM: All Leads to report at May EC meeting status (Marci to send a reminder a few weeks prior)

Organizational Structure Discussion – Presented by Jessica

Current Structure (EC, CAG and Conference Committee). Review of current state of the union (PPT provided). RFP Committee Work process. Seven meetings for the planning process of a conference (2014 removing The Wrap Meeting). Jury Meeting Schedule outlined.

Goals for Re-Org

Restructure meetings- combining CAG/EC, reviewed various ideas.

More frequent calls for EC and CAG/Smartsheets how to ensure communications flow and action items are follow up.

Move CAG meeting in early January to end of month and join EC (2014 met separately due to other deadlines).

Possible Re-structure of the roster-

D@L- Reduce the # of EC D@L to reflect actual work (Bylaw – up to 6, currently have 6). Rep on RFP, program review

Discussion of Chair interviews, structure and who participates. Group vs 1:1.

D@L- can they take on various areas- chapter, communications, digital arts, education, etc.

ACTION ITEM: Tony pulling together the roles and responsibilities for further review, Jacki/Jeff to assist

SEA format of co-chairs or Jr Chair- Jessica

ACTION ITEM: CAG (Rebecca) to discuss Volunteer form- if they add if you want to have a co-chair and you submit as a team. Provide a sample of how to share the role. (senior/jr; specific tasks), make a big splash create a buzz.

Fund Balance – Presented by Tony

Ran through the fund balance graphics and next steps to work with chairs on a conservative outlook for budgets in 2015; use 2014 breakeven model

Looking good!

Nomination Committee Discussions & SGB Meeting

Developed of candidates for positions, does the PP attend meetings (EC) and changes to nominating committee.