Data Entry Standards

Please find below the data entry standards for use with MMS. We will continue to adjust these standards as RIDE changes their requirements and as situations change within the district. Please contact Paul Barrette with any questions or suggestions.

Should be "R" for all regularly enrolled students. Each enrollment record needs a Registration Code!REQUIRED BY RIDE

RIDE Data Elements - General Information

Field Name

Description

Responsibility for Data Entry

Where does the data come from?

Note

SASID

State Assigned Student ID

Technology Director

eRIDE

Process is dependent on data entry at each school

Reporting District Code

District Reporting Student

School

Entered at Registration

"03" for Burrillville

Resident District Code

District if Student is Non-Resident

School

Entered at Registration

REQUIRED BY RIDE"BU" for Burrillville unless student resides in different city/town

Grade Level

Student Grade Level

School

School Scheduling

Already completed on Student Info I screen

Next School

Next School Student Attending

School

Student Withdrawals and End of Year Determinations

Important for NECAP testing

Year First Enrolled in 9th Grade

Year the student first attended 9th grade

School

School Scheduling

Needed for RIDE Cohort Calculations

Hispanic

Student Hispanic Ethnicity

School

Registration, Survey, Observation

A person who traces his or her origin or descent to Mexico, Puerto Rico, Cuba,
Central and South America, and other Spanish cultures, regardless of race

Race (American Indian, Asian, Black, Native Hawaiian, White)

Student Race

School

Registration, Survey, Observation

The general racial category which most clearly reflects the individual's
recognition of his or her community or with which the individual most identifies The student MUST be identified with a "Y" in AT LEAST one Race category, REGARDLESS of whether the student was identified as "Y" or "N" in the Hispanic Ethnicity question

RIDE Data Elements - Programs and Exit/Summer Withdrawal

Field Name

Description

Responsibility for Data Entry

Where does the data come from?

Note

SEC504 Status

504 Plan, Y or N

Technology Director

Pupil Personnel Services

Title I Status

Receiving Title I Services

School

Title I teachers, Curriculum Director

Lunch Status

Eligibility for Free or Reduced Lunch

School

Youth Nutrition Services

Immigrant Status

Does the student meet RIDE's definition of immigrant?

School

TBD

Defined in section 3301(6) of Title III, refers to individuals who: (A) are aged
3 through 21; (B) were not born in any State; and (C) have not been attending
one or more schools in any one or more States for more than 3 full academic
years

Homeless Status

Does the student meet RIDE's definition of homeless?

School

Principal, Pupil Personnel Services, Curriculum Director

An indication that an individual lacks a fixed, regular, and adequate nighttime
residence and has a primary nighttime residence that is: 1) a supervised,
publicly or privately operated shelter designed to provide temporary living
accommodations (including welfare hotels, congregate shelters, and transitional
housing for the mentally ill); 2) an institution that provides a temporary
residence for individuals intended to be institutionalized; or 3) a public or
private place not designed for, or ordinarily used as, a regular sleeping
accommodation for human beings

Migrant

Does the student meet RIDE's definition of migrant?

School

TBD

A migratory child is younger than 22 years, has not graduated from high school
or does not hold a high school equivalency certificate; and is a migrant
agricultural worker or migrant fisher or has a parent, spouse or guardian who is
a migrant agricultural worker or a migrant fisher; and has moved within the
preceding 36 months in order to obtain (or seek) or to accompany (or join) a
parent, spouse, or guardian to obtain (seek) temporary or seasonal employment in
qualifying agricultural or fishing work; and such employment is a principal
means of livelihood; and the child has moved from one school district to another
in order to obtain (seek) this qualifying work

Single Parent

Is the student a single parent?

School

Principal, Guidance, Counselor, Teacher

This would include pregnant students

Displaced Homemaker

Is the student a displaced homemaker?

School

Principal, Guidance, Counselor, Teacher

It is unlikely that a Burrillville student would be a displaced homemaker.

The term “displaced homemaker” means an individual who
A)(i) has worked primarily without remuneration to care for a home and family, and for that reason has diminished marketable skills;
(ii) has been dependent on the income of another family member but is no longer supported by that income; or
(iii) is a parent whose youngest dependent child will become ineligible to receive assistance under part A of title iv if the Social Security Act (42 U.S.C. 601 et seq.) not later than 2 years after the date on which the parent applies for assistance under such title; and
(B) is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

Enrollment Type

Type of Enrollment

School, Technology Director

Enter at Student Enrollment on the "Attendance E/W/R Status" tab
Mass Edit at Beginning of School Year

ONLY manually enter "W" for Summer Withdrawal/"No Show" students.

In ALL other instances, information will come from the "Attendance E/W/R Status" tab

Exit Date

Last day the student was present in school during their most recent enrollment

School, Technology Director

Enter
at Student Withdrawal on the "Attendance E/W/R Status" tab
Mass Edit at End of Year