STATE OF NORTH CAROLINAOFFICE OF THE COMMISSIONERS

)STOKES
COUNTY GOVERNMENT

COUNTY OF STOKES)DANBURY, NORTH CAROLINA

)AUGUST
9, 2004

The
Board of Commissioners of the County of Stokes, State of North Carolina, met in
regular session at the Walnut Cove Colored School, Inc. (Walnut Cove Senior
Center) located in Walnut Cove, North Carolina, on Monday, August 9, 2004, at
7:00 pm with the following members present:

Chairman Sandy McHugh

Vice-Chairman John Turpin

Commissioner Howard Mabe

Commissioner Leon Inman

Commissioner Joe Turpin

County Manager Richard Morris

County Attorney Jonathan Jordan

Darlene Bullins, Clerk to the Board

Mr. Jack Veit – Stokes Intern

Chairman
McHugh called the meeting to order.

Ms.
Shannon Fenner, Walnut Cove, NC delivered the invocation.

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF
ALLEGIANCE

Chairman
McHugh opened the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.

Chairman McHugh called the Public Hearing
for the Proposed Franchise Agreement Renewal – Time Warner Cable to order.

Mr. Ed Gambill

1654 Mountainview Road

King, NC27021

Mr. Gambill spoke to the Board concerning
the Proposed Franchise Agreement Renewal-Time Warner Cable.Mr. Gambill presented the Board with a
handout concerning “Cable Insertion Advertising”. Mr. Gambill spoke on the disparity
between advertising for merchants in Walnut Cove and merchants in King.All merchants in the County should have the
same opportunity.Mr. Gambill urged the
Board of Commissioners to include language in this Franchise Agreement that
will cause Time Warner or any other company to have to provide cable insertion
available to local merchants at fair and reasonable prices.(A copy of Mr. Gambill’s handout will be
included with the original minutes of August 9th.)

There were no further public comments.

Chairman McHugh called the Public Hearing
for the Proposed Franchise Agreement Renewal – Time Warner Cable to close.

GENERAL
GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

Chairman
McHugh entertained a motion to approve or amend the minutes of the July 26th
meeting.

Commissioner
Inman moved to approve the minutes of the July 26th meeting.

Commissioner
Joe Turpin seconded and the motion carried unanimously.

PUBLIC COMMENTS

There were no public comments.

GENERAL GOVERNMENT –
LEGAL-PROPOSED CABLE RENEWAL – INFORMATIONAL

County Attorney Jonathan Jordan
presented Mr. David Harris, Piedmont Triad Council of Governments who presented
information concerning the renewal process of the Franchise Agreement with Time
Warner Cable.

Mr.
Harris spoke on the following issues:

oStart of renewal process

oPublic Hearing to receive
citizen input

oReview of County’s present
Ordinance

oNext Step –negotiations renewal
with Time Warner

Chairman
McHugh presented Mr. Harris a copy of the Cable Insertion Advertising handout
presented by Mr. Gambill to address those concerns in the negotiations.

Commissioner
Mabe requested information concerning right-a-way and easements with landowners
before any digging is performed.

Mr.
Buck Yarborough, Time Warner Cable, spoke right-a-way issues.

Mr.
Yarborough stated that every available means was used to contact landowners if possible
before any digging is performed.

GENERAL
GOVERNMENT – LEGAL-PROPOSED CABLE ORDINANCE

Mr. David Harris, Piedmont Triad Council of Governments,
requested the Board’s consideration of adoption of the Proposed Ordinance
Amending the Stokes County Code Governing Cable Television Services.Mr. Harris reiterated that the Cable
Insertion Advertising would be investigated further for negotiations for the
franchise renewal with

Time Warner Cable.

Mr. Harris stated this proposed
ordinance included the following:

oSets down all definitions by Federal Statutes

oSets down customer service standards

oPenalties for noncompliance with a franchise

oCharge standards

oInstallation standards

oInstructions standards

oFranchise fees paid to County

oGross Income – 5% to County

oLonger the franchise agreement –less cost to customers

oNothing in ordinance to cost subscribers more each month

Mr. Harris concluded that the franchise renewal with Time
Warner Cable will be presented to the Board at two separate meetings (per
General Statutes) before the final passage.

Vice Chairman John Turpin moved to approve the Proposed
Cable Franchise Ordinance.

Commissioner Inman seconded and the motion carried
unanimously.

(The original signed copy of the approved
Ordinance Amending the Stokes County Code Governing Cable Television Services
will be place in the Ordinance Book with a copy available from the Clerk to the
Board or County Attorney).

GENERAL GOVERNMENT – SOCIAL SERVICES – WORK
FIRST BIENNIAL COUNTY PLANNING

DSS Director Jan Spencer presented the following information
concerning the Work First Biennial County Planning for DSS:

§All counties mandated to submit County
Work First Block

Grant
Plan

§First step – Selection whether Stokes Co.
will be a

“Standard” or
“Electing” County

§“Electing” Counties –granted additional
latitude to determine

their
own eligibility criteria and payment amounts

§Possible changes from the State after the
Election

§Must be chosen by September 30, 2004

§New plan will be effective October 1,
2005

§Nine other counties are “electing counties”
with

Wilkes
County being the closest

The Board discussed the options of selecting a
“Standard” or “Electing” County.

The Board requested DSS Director Spencer to obtain
any additional information available concerning being an “Electing County” for
the Board’s consideration with consideration to be at a later meeting.

GENERAL GOVERNMENT-SENIOR SERVICES-BUDGET
ORDINANCE AMENDMENT #4

Finance Director Julia Edwards requested the approval
of Budget Ordinance Amendment #4 which is necessary to amend the General Fund
to appropriation funds insurance claims.The appropriations are to be changed as followed:

Account Number

EXPENDITURES

Decrease

Increase

Senior Services

100.4310.351

Maint. & Repairs Auto

$1,833.00

$1,833.00

This will result in a net increase of $1,833.00 in
the appropriations of the General Fund.To provide the additional revenue for the above, the following revenues
will be increased.

GENERAL GOVERNMENT-CO-OP-BUDGET ORDINANCE
AMENDMENT #5

Finance
Director Julia Edwards requested the approval of Budget Ordinance Amendment #5
which is necessary to amend the General Fund to appropriate funds remaining in
the account from Tobacco Trust Grant.The appropriations are to be changed as followed:

Account Number

EXPENDITURES

Decrease

Increase

Farmers’ Market

203.4760.440

Misc. Contractual Services

$24,279.00

$24,279.00

This will result in a net increase of $24,279.00 in
the appropriations of the General Fund.To provide the additional revenue for the above, the following revenues
will be increased.

Finance
Director Julia Edwards requested the approval of Budget Ordinance Amendment #6,
which is necessary to amend the General Fund for transfer from Capital Reserve
and Election Budget for additional hours for part time employee.

The
appropriations are to be changed as followed:(Additional hours needed due to run off election, full time employee
transferred to Home Health, unable to interview due to a death in the family of
a Board Member)

Account Number

EXPENDITURES

Decrease

Increase

General Fund

Elections

100.4170.000

Salaries and Wages

$753.00

100.4170.020

Salaries & Wages-Part Time

$3,639.00

100.4170.090

Social Security

$179.00

100.4170.091

Medicare Tax

$42.00

100.4170.100

Retirement

$37.00

100.4170.110

Group Insurance

$277.00

$1,067.00

$3,860.00

Capital Reserve Fund

201.4170.022

Elections

$2,793.00

201.9810.000

Transfer to General Fund

$2,793.00

$2,793.00

$2,793.00

This will result in a
net increase of $2,793.00 in the appropriations of the General Fund.To provide the additional revenue for the
above, the following revenues will be increased.

GENERAL GOVERNMENT-GOVERNING BODY-JUVENILE CRIME
PREVENTION COUNCIL -RE-APPOINTMENTS AND APPOINTMENTS

Chairman
McHugh submitted information from Jack Moore, Chief Court Counselor, which
stated that all candidates recommended by the Stokes County Juvenile Crime Prevention
Council to the Board at the July 26th meeting were either residents
of Stokes County or employed in Stokes County.

Chairman
McHugh entertained a nomination for re-appointments and new appointments to the
Stokes County Juvenile Crime Prevention Council.

Commissioner
Mabe submitted the following re-appointees and new appointees:

Re- Appointees

Michael Wells

School Superintendent Designee

6/30/2005

Danny Bottoms

Sheriff's Department Designee

6/30/2005

Tom Langan

DA's Designee

6/30/2005

Jack Moore

Chief Court Counselor

6/30/2005

Jan Spencer

Social Services Director

6/30/2005

Darlene Bullins

County Manager Designee

6/30/2005

Jane Williams

Substance Abuse Professional

6/30/2005

Kathy Ford

Judge's Designee

6/30/2006

Leon Inman

County Commissioner

6/30/2006

Tiffany Cone

County Commissioner Appointee

6/30/2006

Renna Giles

County Commissioner Appointee

6/30/2006

Rebecca Warren

Local Health Director/Designee

6/30/2006

New Appointees

Kathy Murray

Director, AMH/DD/SA

6/30/2006

Brandon West

Defense Attorney

6/30/2006

Robert Jackson

King PD Designee

6/30/2006

Sharon Conrad

Ex-Officio

Clyde Stewart

Ex-Officio

Ann Doherty

Ex-Officio

Commissioner
Mabe amended his nominations to include Rebecca Warren replacing Wanda
Hicks.The Board can consider the
nominations at the August 23rd meeting.

GENERAL GOVERNMENT
–ADMINISTRATION – PROPOSED FISCAL YEAR

2004/05 TRANSPORTATION
PROGRAM UPDATE

County Manager Rick Morris
presented proposed contracts with fiscal year 2004/05 Acquisition Strategy for
Stokes County Transportation Services for Yadkin Valley Economic Development
District Inc (YVEDDI) and JD Cruises Transportation for

Senior Services.

Manager Morris stated that only
one item had been added to the Acquisition Strategy since the last meeting:
Option to add additional private carriers should one become available and be to
the best interest of the County.Any
addition would be brought back to the Board for approval.

Manager
Morris noted the following:

qNew rate of $1.10 per mile for each contract

qContractor shall not invoice for any driver waiting time

qContractor shall invoice for mileage both ways for no shows if

returned to their office

qBoth carriers approved the proposed contract

qThese contracts serve Senior Services

qDSS has separate contracts that must be approved by DSS Board

qQuarterly review for each carrier will be conducted

Manager Morris requested the
Board approve the submitted contracts for YVEDDI and JD Cruises Transportation
retroactive to July 1, 2004 along with the final version of the Acquisition
Strategy.

Commissioner Inman moved to
approve the Transportation Strategy, Transportation Contract with JD Cruises
and Transportation Contract with Yadkin Valley Economic Development District,
Inc.Vice Chairman John Turpin seconded
and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY –
REQUEST FOR ADDITIONS

NC SECONDARY ROAD SYSTEM –STERLING POINTE
DRIVE AND HAYES

DRIVE IN CLARMONT ACRES

Chairman
McHugh presented the requested information from the July 26th
meeting concerning the non-system paved roads being requested for addition to
the State Maintenance System does not effect the Secondary Road Program for
unpaved roads that are already on the system as stated by Mr. Robert McMath,
NCDOT - Assistant District

Engineer.Mr. McMath also stated that the money
allocated to each county for the Secondary Road Program for paving unpaved
roads is determined by using the miles of unpaved roads in each County and that
the Developer had the authority to petition for all property owners on the
requested road.

The
Board continued the discussion of adding the requested Roads –Sterling Pointe
Drive and Hayes Drive to the State Maintained Secondary Road System.

Chairman
McHugh entertained a motion to approve the requests for addition to the NC
Secondary Road System for Sterling Pointe Drive and Hayes Drive in Clarmount
Acres.

Commissioner
Mabe moved to approve the requests for addition to the NC Secondary Road System
for Sterling Pointe Drive and Hayes Drive in Clarmount Acres.

Commissioner
Inman seconded the motion.

Commissioner
Joe Turpin noted that taxpayers are having to fund roads that Contactors and
Developers are making money off of.

Vice
Chairman John Turpin noted the increasing number of subdivision roads being
requested which adds to the existing

Secondary
Road Program.

The
motion for addition to the NC Secondary Road System for Sterling Pointe Drive and
Hayes Drive in Clarmount Acres carried (3-2) with Vice Chairman John Turpin and
Commissioner Joe Turpin voting against the motion.

GENERAL GOVERNMENT –
LEGAL – PROPOSED RESOLUTION –CALLING FOR RETENTION OF MEDICARE/MEDICAID
BENEFITS FOR ELIGIBLE JUVENILE AND ADULT INMATES IN COUNTY FACILITIES

County
Attorney Jonathan Jordan presented the previous request of the Board for a
Proposed Resolution Calling for Retention of Medicare/Medicaid Benefits for
Eligible Juvenile and Adult Inmates in County Facilities.

Chairman
McHugh entertained a motion to approve the Proposed Resolution Calling for
Retention of Medicare/Medicaid Benefits for Eligible Juvenile and Adult Inmates
in County Facilities. County Attorney Jordan noted the Resolution if adopted
would be sent to Congress, 5thDistrict Congressional Candidates, NCACC, and NACO, and other counties.

Commissioner
Mabe moved to approve Proposed Resolution Calling for Retention of
Medicare/Medicaid Benefits for Eligible Juvenile and Adult Inmates in County
Facilities.

Vice
Chairman John Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT –
LEGAL – REPORT FROM FIFTH DISTRICT CONGRESSIONAL CANDIDATES

County
Attorney Jonathan Jordan presented the following responses from the 5th
District Congressional Candidates which received the Draft Resolution Calling for
Retention of Medicare/Medicaid Benefits for Eligible Juvenile and Adult Inmates
in County Facilities:

5th District Congressional Candidate Vernon
Robinson

I will work in Congress to remove
the burden of prisoner health care costs

from
the taxpayers at the County level.Most
local prisoners are awaiting

trial,
as such they are presumed innocent and should not be “punished”

prisoner
but does punish the local taxpayer by increasing the tax burden on

them.
Citizens should not have to choose between higher taxes to pay for

prisoner
health care and not incarcerating lawbreakers who should be in jail.

5th District Congressional Candidate Virginia
Foxx

Thank
you for your letter and resolution regarding the issue of Medicare and

Medicaid
for un-convicted incarcerated people held in local facilities.

I
would support efforts to make sure that eligibility would not be denied such

people
just because they became incarcerated.

When
elected to Congress, I will make this one of my priorities and look

forward
to your assistance with some of the details.

If I
can respond to any other concerns, please let me know.

5th District Congressional Candidate Dr. Jim
Harrell, Jr.

As a County Commissioner, I
sympathize with the problem and agree

it needs to be corrected.As a Congressman, I would work to get the

law rectified.

GENERAL GOVERNMENT – ADMINISTRATION –
PROPOSED THIRD FLOOR

RENOVATIONS

County
Manager Rick Morris requested guidance from the Board concerning Fire Marshal,
EMS, and Elections.Manager Morris
stated there was no current funding in the Fiscal year 2004/05 for renovations
of the Third Floor of the Ronald Wilson Reagan Memorial Building.

Commissioner
Joe Turpin commented on the existing staff that had been added for the
collection of delinquent bills, the lack of funding being collected, possible
additional courtroom, and third floor possibly impracticable for EMS.

Commissioner
Joe Turpin moved to approve the motion to leave the current offices the way
they are.

Commissioner
Mabe seconded the motion.

The
Board continued the discussion concerning appropriation for renovations of
space on the third floor, space needed for EMS/Fire, and space needed for
Elections..

Commissioner
Joe Turpin withdrew his motion to leave the current offices the way they
are.

Commissioner
Mabe withdrew his second to the motion.

Commissioner
Inman suggested the County Manager evaluate each office site, Commissioners
take a tour of the current office space, and possibly reporting to the Board concerning
the EMS current and delinquent collections.

County
Manager Morris noted that current and delinquent revenue for EMS Collections
would be brought to the Board on a regular basis.

GENERAL GOVERNMENT – ADMINISTRATION – KING CLINIC
UPDATE

County
Manager Rick Morris presented a report from ProClean Inc., which suggested the
following concerning the mold at the King Clinic:

Scope of Additional
Work

1.Document moisture readings note areas of remediation if needed

2.Turn off air conditioning system and install critical barriers of
six-mil

Other
items needed would be drains around the building and some type of covering for
the Floor – tile, paint, etc. (before ProClean came in).Another air sample test after the completion
of these services would be necessary (not to exceed to $700).

The
Board continued the discussion of investing further funding to evaluate the mold
problem, value of the property, and options for the building.

The
Board requested County Manager Morris to obtain the acreage and tax value and
cost for installing drains for further consideration.

GENERAL GOVERNMENT –
SOLID WASTE – GREENBOX SITE –ADVERTISING –PINNACLE SITE

County Manager Rick Morris
presented a pilot program to the Board for consideration to allow advertising
at the Pinnacle Greenbox Site for exchange of lawn services at the Site.A 3’x5’ sign advertising lawn services would
be placed on the fence.

Chairman McHugh entertained a
motion to approve the Pilot Project of allowing a gentleman to mow at the
Pinnacle Dumpster Site in exchange for a sign on the fence and at any other
site.

Vice Chairman John Turpin moved to approvethe Pilot Project of allowing a gentleman to mow at the Pinnacle
Dumpster Site in exchange for a sign on the fence and at any other site.

Commissioner Joe Turpin seconded
the motion.

Vice Chairman John Turin amended
his motion to include the sign to be no larger than 4’x8’.

Commissioner Joe Turpin amended
his second to the motion.

The amended motion to approve
the Pilot Project of allowing a gentleman to mow at the Pinnacle Dumpster Site
in exchange for a sign no larger than 4’x8’ on the fence and at any other site
carried unanimously.

GENERAL GOVERNMENT –
ADMINISTRATION – PROPOSED ADDITION TO

THE WALNUT COVE LIBRARY

County Manager Rick Morris noted to the Board
that the Walnut Cove Library Board had presented information concerning a
proposed $500,000 building addition to the current library.Manager Morris suggested that the Walnut
Cove Library Board present the proposal to the Board of Commissioners at a
later date.

GENERAL GOVERNMENT-ADMINISTRATION
- INTERNSHIP

County Manager Rick Morris recognized the end
of the internship program of Jack Veit.Manager Morris commended the work performed by Mr. Veit during the summer.

Mr. Jack Veit expressed his appreciation to
the Board of Commissioners for allowing him to complete this requirement of his
Master’s Program with Stokes County.

GENERAL GOVERNMENT – GOVERNING
BODY – VOTING DELEGATE TO THE NCACC ANNUAL CONFERENCE

Clerk to the Board Darlene Bullins requested
the Board delegate Chairman Sandy McHugh as the Voting Delegate for Stokes
County at the 97th Annual Conference of the North Carolina
Association of County Commissioners to be held in Buncombe County on August
19-22, 2004.

Commissioner Inman moved to approve Chairman
Sandy McHugh as the Voting Delegate for Stokes County at the 97th
Annual Conference of the North Carolina Association of County Commissioners to
be held in Buncombe County on August 19-22, 2004.

Commissioner Joe Turpin seconded and the
motion carried unanimously.

CLOSED SESSION

Chairman
McHugh moved to enter into closed session to consult with the County Attorney retained
by the County in order to preserve the attorney-client privilege to consider
and give instructions to the Attorney concerning the handling of a mediation or
administrative procedure pursuant to G.S. 143-318-11(a)(3).

County Attorney Jonathan Jordan
stated due to the denial of the certificate of need for the new hospital in
King to be approved and built,Attorney
Jordan requested the Board’s approval of the extension of the current lease of
the hospital facility by adopting the Second Amendment to Agreement of Lease.

Chairman McHugh entertained a
motion to approve the Second Amendment to Agreement of Lease between County of
Stokes and Stokes Reynolds Memorial Hospital, Inc. and North Carolina Baptist
Hospital.

Commissioner Inman moved to
approve the Second Amendment to Agreement of Lease between County of Stokes and
Stokes Reynolds Memorial Hospital, Inc. and North Carolina Baptist
Hospital.Vice Chairman John Turpin
seconded and the motion carried unanimously.

County Attorney Jonathan Jordan
also requested the approval of the Letter of Agreement between Stokes County,
Stokes Reynolds Memorial Hospital, Inc. and North Carolina Baptist Hospital.

Chairman McHugh entertained a
motion to approve the Letter of Agreement between Stokes County, Stokes Reynolds
Memorial Hospital, Inc. and North Carolina Baptist Hospital.

Commissioner Joe Turpin moved to
approve the Letter of Agreement between Stokes County, Stokes Reynolds Memorial
Hospital, Inc. and North Carolina Baptist Hospital.

Vice Chairman John Turpin
seconded and the motion carried unanimously.

(A copy of the Second
Amendment to Agreement to Lease and Letter of Agreement will be obtained in the
County Attorney and Clerk to the Board’s offices.)

There
being no further business to come before the Board, Vice Chairman John Turpin
moved to adjourn the meeting.Commissioner Joe Turpin seconded and the motion carried unanimously.