A. Purpose. This instruction transmits the Occupational Safety and Health
Program Evaluation Workbook for Agency field establishments, the Workplace
Survey Question, and the Guidelines for Establishment Evaluation Reports.

B. Scope. This instruction applies OSHA-wide.

C. References. The following references are applicable for this
instruction:

| | 3.2 Reprisal Policy and Procedures | E.O. 1-201 (f)
| a. Has the agency issued a reprisal policy and 1960.46(a)
| procedures? | E.O. 1-201 (f) | *b. Are employees aware that
they are protected 1960.46(a) | from reprisal for exercising
their occupational 1960.47 | safety and health rights? | |
c. Who investigates allegations of reprisal? | | d. What is the
highest authority to which a | reprisal allegation can be appealed? |
| e. Are committees, employee representatives, and | the
appropriate safety and health managers | notified of allegations of
reprisal? | 1960.46(a) | f. How many allegations of reprisal
have there 1960.47 | been at this facility? | | g.
What was the disposition of those cases? | | h. Have any
managers/supervisors been disciplined | for taking reprisal actions? |
OPTIONAL | 3.2 Occupational Safety and Health Committees IF NOT
CERTIFIED | | | a. Does the facility have a safety and health |
committee? | | b. Who is on it? | | c. Does it meet regularly? | |
d. Are minutes of meetings kept? (Attach minutes | from last two
meetings.) | | e. Does the committee address substantive safety |
and health issues? (Examples.)

| | 3.2 Reprisal Policy and Procedures | E.O. 1-201 (f)
| a. Has the agency issued a reprisal policy and 1960.46(a)
| procedures? | E.O. 1-201 (f) | *b. Are employees aware that
they are protected 1960.46(a) | from reprisal for exercising
their occupational 1960.47 | safety and health rights? | |
c. Who investigates allegations of reprisal? | | d. What is the
highest authority to which a | reprisal allegation can be appealed? |
| e. Are committees, employee representatives, and | the
appropriate safety and health managers | notified of allegations of
reprisal? | 1960.46(a) | f. How many allegations of reprisal
have there 1960.47 | been at this facility? | | g.
What was the disposition of those cases? | | h. Have any
managers/supervisors been disciplined | for taking reprisal actions? |
OPTIONAL | 3.2 Occupational Safety and Health Committees IF NOT
CERTIFIED | | a. Does the facility have a safety and health |
committee? | | b. Who is on it? | | c. Does it meet regularly? | |
d. Are minutes of meetings kept? (Attach minutes | from last two
meetings.) | | e. Does the committee address substantive safety |
and health issues? (Examples.)

| 1960.26(b)(6) | *j. Is a closing conference conducted with the |
official in charge and employee | representatives? | | 3.8
Hazard Abatement | 1960.30(a) | a. Does the facility have
written abatement | procedures? | 1960.30(c) | b. Are
abatement dates set? Met within the | specified time frames? |
1960.30(d) | c. Does the facility follow required procedures |
when abatement cannot be achieved in normal | time limits? |
1960.30(b) | d. What are your procedures for tracking |
abatement? | E.O. 1-201(h) | e. Are imminent danger conditions
abated 1960.26(b)(5) | immediately? | | f. How does the
facility assure that private | contractors do not expose Federal
employees to | unsafe conditions? | 1960.34(a)(1) | g. Do
you request preoccupancy inspections from | GSA? If so, are the
results acceptable? | 1960.34(a)(5) | h. Are there written
procedures to make written | reports of unsafe/unhealthful conditions
to | other agencies, e.g. GSA, which are responsible | for
their correction? | 1960.34(a)(5) | i. Have there been any reports
of unsafe or | unhealthful conditions that were referred to |
GSA. If so, were they investigated? | 1960.34(a)(8) | j. How does
the facility coordinate with GSA to | ensure that safety and health
problems

During workplace surveys, safety specialists and industrial hygienists will
review working conditions to determine if the facility complies with OSHA
standards, and, if not, what the cause may be. (For example, lack of
training, failure to conduct inspections, lack of funds for correction, etc.)
Safety and health hazards should be pointed out to management and labor
representatives, mentioned in the closing conference, and included in the
Regional Office evaluation report, under item 5.0, Workplace Survey.

The attached questions have been supplied as a guide to safety specialists
and industrial hygienists for their interviews of supervisors, employee
representatives, and employees.

Findings from workplace surveys and interviews will be used to complete
questions marked (*) in the PROGRAM EVALUATION WORKBOOK FOR FIELD
ESTABLISHMENTS.

1.1(c) Have you seen any policy statements on occupational
safety and health? From whom?

1.4(a) Does your performance evaluation have an element for
occupational safety and health? In what way does it measure your safety and
health performance (i.e., reduction in injuries, training courses, etc.)

1.4(b) Do employees ever report unsafe or unhealthful conditions
to you? How do you get the condition corrected?

1.5(e) Who selects your employees' personal protective
equipment? Does it have to be approved by the safety office before it is
purchased?

3.5(b) Have you received any safety and health training? When?
From whom? What was the subject?

EMPLOYEE REPRESENTATIVES

1.1(d) Have you ever seen any policy statements on occupational
safety and health? From whom?

1.5(e) What type of personal protective equipment are you
issued? Do you feel you need any other type?

3.1(a) Does management consult with employee representatives
about the occupational safety and health program?

The establishment evaluation report should include a brief summary of not
more than five pages of the findings of the four major evaluation elements,
with an attachment consisting of answers to the questionnaire and hard copy
documentation, as appropriate, to support the findings and recommendations
given in the summary. The summary is intended to be a brief narrative on
major program deficiencies or program strengths. It should include:

Opening and Closing Conference Information

- Include dates of opening and closing conferences. - Include opening and
closing conference attendees (names and titles). - Include identification of
sites visited.

Background

- Include a brief description of the agency's mission, and the
establishment's involvement in the mission.

- Include employment numbers. - Include, if appropriate, the scope of
responsibility of the safety office with respect to number of facilities or
geographic area covered.

- Include the organizational placement of the safety office.

Top Management Support

- Include major program strengths or deficiencies as documented in the
evaluation finding contained in the attachment.

Program Planning

- Include major program strengths or deficiencies as documented in the
evaluation findings contained in the attachment.

Program Evaluation

- Include major program strengths or deficiencies as documented in the
evaluation findings contained in the attachment.

a. Has the agency transmitted written program documentation to the
facility?

b. Has the facility developed additional program documentation?
If so, is it consistent with 29 CFR Part 1960?

*c. Are employees aware of availability of standard, agency's
program requirements, etc.?

1.3 Personal Participation

Does the facility manager participate in the program? (Give examples:

accompanies inspectors, issues memos, attends safety meetings, etc.)

1.4 Accountability

*a. Are managers and supervisors evaluated on their occupational
safety and health performance? Is it a critical element? Has merit pay ever
been denied for occupational safety and health reasons?

*b. Do supervisors correct hazards and enforce safety and health
standards, rules, and regulations in the workplace? For example, are
employees wearing PPE? Are guards on machines in place? (Give
examples)

e. Has the facility conducted any special activities based on
injury/illness causal factors? (Examples: fact sheets, paycheck stuffers,
posters, inspections, training) Were they based on direction from agency
headquarters?

2.2 Management Information System

a. Does the facility supply injury/illness statistics to agency
headquarters? If so, does headquarters provide analysis and
feedback?

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