In Evergreen, we do not use a general material designation (GMD) for large print. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states "large print version" or "large print edition", add an edition statement in a 250 field:250 __ Large print ed.

Cataloging large print materials in Evergreen is addressed on page 2.26 of the Cataloging Procedures Guide.The next Evergreen Cataloging Roundtable will be Tuesday, May 25 at two locations: Fulton County Public Library and Mitchell Public Library. Mark your calendars!

Replace marks of omission ( ... ) in the title proper with a dash ( -- ). Leave a space after the dash unless it is at the beginning of the title.

Title on book: Love at first sight ... almost.245 10 |aLove at first sight-- almost / Title on book: ...The serpent-snapping eye 245 16 |a--the serpent-snapping eye : (watch non-filing character rules for special characters)

Tip #22, February 5, 2010

The materials icon in the OPAC and the Evergreen search filters relate to data in the fixed fields. Inaccurate or missing data results in poor search results and an improper OPAC display, so it's important to our patrons that we pay close attention to the fixed fields while importing and editing MARC records.

Audience Fixed Field (Audn)Many of us migrated from library software that didn't 'look' at the audience field, so this fixed field was often left blank. In Evergreen, when your patron narrows a search by audience, it is this field that determines the results. Always fill in this field when editing or importing records. A list of audience field values appears on pages 2.13-2.14 of the Cataloging Procedures Guide as well as at http://www.oclc.org/bibformats/en/fixedfield/audn.shtm

Type Fixed Field (Type)The material type that is coded in this field appears as an icon in the OPAC. Patrons browsing search results can easily spot videorecordings, sound recordings and books by looking for these icons. The item type search filter also relates to the type of record coded in this fixed field. Be sure the material type in the record matches the item in hand before attaching.

Dates in the Fixed Fields (Date1)Since the 1.6 upgrade, patrons have been able to limit searches by publication year. Evergreen uses the information in the Date1 fixed field when applying this filter, so be sure the date is correct.

Form Fixed Field (Form)When cataloging a large print book, be sure this field contains a 'd'. If your patron narrows a search to just large print books, only records with a 'd' in the form fixed field will be included in the results.

Problems when making changes to the fixed fieldsSometimes Evergreen does not allow changes to the fixed fields to be saved. The cataloger makes the changes but when the "Save" button is clicked, the original field values reappear. Often this is because the 008 field is missing. When this problem occurs, the solution is to overlay the record.

A list of the fixed fields for monographs appears on pages 2.10-2.13 of the Evergreen Cataloging Procedures Guide. You can also visit the OCLC Bibliographic Formats and Standards online at http://www.oclc.org/bibformats/en/default.shtm and click on Fixed Field Elements.