Retail Efficiency Management

made by retailers for retailers

Overview

SameSystem enables your company to plan, adapt and optimize the workforce more efficiently. With intelligent tools for scheduling, time registration, budgets and Human Resources, all of these specifically tailored for the retail industry, it is unnecessary to have several different solutions. SameSystem is the complete Retail Workforce Solution.

Employees are always aware of working hours and tasks for the day. With the SameSystem app they always have real-time access to their schedules.

No more over-spending on slow days and insignificant manpower on busy days. SameSystem’s analytic tools make sure Store Managers always plan according to peak hours.

Employees calling in sick is handled easily and without wasting time. Just let SameSystem do the work with its efficient shift swapping tools.

Access one solution to retrieve all the KPIs for the company. SameSystem has everything collected in one spot.

Unique overview and integration

I get a unique overview of all stores as well as our international shops in one clear picture, which is very convenient. Whether shops are in Denmark or abroad, I can follow sales every day - and the total time consumption. I now have a great tool in my everyday life - making it possible for me to respond to fluctuations in turnover and labor.

We can manage our shops very precisely

In Bahne, we have benefited greatly from SameSystem. It makes it possible to manage our shops very precisely. We use the budget module to calculate salary budgets - so we can follow the wages closely, down to a daily basis.

Perfect overview of all departments

In my previous job I worked with SameSystem, and when I came to Ralph Lauren I was in need of a detailed overview of all departments. Thus we have successfully implemented SameSystem in all our stores in Denmark and Sweden.

Wages to 80 employees in no time

We have for many years benefited greatly of digital solutions to manage and control time spent in stores. But when we switched to SameSystem, we realized the opportunities were wider as we were able to integrate our schedule sheets directly with our payroll system. This means that we can calculate wages for more than 80 employees in a short time.

Improved operation during financial crisis

A clear result of using SameSystem has been a stronger business sense towards optimising resources. Shop managers now have a strong tool to control resources. It has contributed to several consecutive years of lower salary percentages, even during the financial crisis.

Features

The schedule is the place where all the information comes together for one primary purpose – efficient and effective planning.

The efficiency is achieved by letting the system do the heavy-lifting. Let the system automatically fill out the schedule based on the store’s preferences, as well as handling situations where additional workforce is required – whether that is due to a sale or an employee calling in sick. All bonuses and absences are calculated by the system, so the Store Manager does not have to worry about it.

This gives the Store Manager time to do what is important - making the schedule effective. Essential KPIs and metrics accessible right from the schedule, ensure that the Store Manager does not miss a thing. The system will notify users if any guidelines or goals are not met, so adjustments can be made in time. This means that the planned workforce always mirrors the traffic in the store, guaranteeing optimized stores.

Clever budgeting tools make it possible to quickly make budgets - both monthly and daily, as well as in turnover and salary costs. Simply find a desired index figure, and the system will do most of the work.

It takes account for the previous year’s turnovers, the desired index figure, public holidays and special occasions, such as sales and late nights.

This makes it possible to plan the schedule down to the hour, so you will always have sufficient manpower when the peak hours kick in, and never have employees standing idle.

Time registration makes sure that the employees are always noted for their actual working hours without the Store Manager having to worry about it. With a range of different time registration setups, there is sure to be one that is suitable for your company.

Whether you want to give your employees full freedom to administrate their own working hours, or if this function should be locked to the timestamp of when they register, it is entirely possible.

Furthermore, the time registration can be done from the desktop, app and even a card reader and fingerprint scanner.

SameSystem contains the complete database for all of your employees with an employee sheet that can be customized to match the needs of the company.

All relevant information in the employee database will have direct influence in the schedule, making it possibly to track contract hours, salary cost and make specific rules for their position in the company.

A solid contract-manager tool is available, making it possible to generate contracts effortlessly. The contract is generated from the information in the employee sheet, and an easy interface makes it possible for the employee to download and sign it.

Communication is handled by the system, guaranteeing that employees are always informed about important circumstances. Are your store managers over-spending, not confirming in time or do they have a 5-year anniversary? Do not panic, the system will inform the responsible individual at the business.

Comprehensive reports and statistics are customized to the needs of the company. Keep your store managers on their toes with statistics that show their performance from day to day, or have your regional managers look at general trends for recent weeks.

If you are looking at the salary cost for each week, simply have the system auto-generate these at
08:00 a.m. every Monday morning, and save the time of having to retrieve them yourself.

SameSystem offers you all the most relevant information directly in the system, as well as the possibility to export it and use it with your other software solutions.

SameSystem is built to be the machinery in your company’s pursuit of optimized operations. The system offers close integrations with other products and software, enabling a smooth flow of information without time-consuming manual work.

Integrate with your Cash Register System, and have all your sales figures and KPIs imported directly into SameSystem, for further analysing and budgeting.

Have your salary generated for the entire company in a matter of minutes and export the file directly to your Payroll System. There is no need for setting up or converting the format.

And, if you want even more integrations it is not a problem. With thorough API documentation, all the integrations you could think of are possible. Either set it up yourself or have one of our competent developers do it for you.

Facts & numbers

10 years

experience

17countries

worldwide

99.95 %

Uptime

50000

App downloads

Plan

Make your plan quick and precise, with tools that make sure that important key metrics are followed, and excessive manual work is unnecessary.

Adapt

Smart forecasting makes it possible to quickly adapt to changing environments, so the salary costs always stay on track. Efficient tools for calling in assistance makes this a breeze.

Optimize

Advanced analytic tools ensure that you always get the right information. This makes it possible to optimize your stores and monitor the process.