Vice President/President-Elect

(Authorized by the NMRT Constitution)

General Description

The purpose of the NMRT Vice-President is to assist the President in performing those duties he or she assigns and to prepare for the following year as President by working closely with the President and other officers. The Vice-President/President-Elect handles committee and liaison appointments and acts as a representative of NMRT.

Term of Office

Elected as Vice President/President, serving one year as Vice President and one year as President.

Committees Vice President Supervises

Vice Presidential Planning

Vice President's Supervisor

President

Major Responsibilities

Assist the President in accomplishing the purposes and goals of NMRT.

Perform those duties assigned by the NMRT President.

Represent NMRT as an elected officer.

Maintain close contact with the NMRT President and other officers.

Prepare for the following year as NMRT President.

Serve as presiding officer in the absence of the President.

Appoint committee chairs, committee members, and liaisons for the following term.

Procedures Used to Accomplish Major Responsibilities

Keep in close contact with the President, asking questions and soliciting opinions, ideas, and suggestions. Clarify any procedures at this time.

Attend as many NMRT programs and meetings as possible during midwinter meeting and annual conference.

Request from current committee chairs and liaisons recommendations for possible persons to fill their positions next year. Inquire of directors and other officers if they have recommendations to make.

Supervise Vice-Presidential Planning Committee.

Be cc'd on all committee emails.

Contact People for Accomplishing Objectives

NMRT President

NMRT Officers

NMRT Staff Liaison

Types of Record-Keeping

Copies of all NMRT correspondence

Files on committees, their correspondence and reports

Records of grant and reward recipients

Correspondence and Copies

NMRT President: Copies of everything

NMRT Officers: Copies as it deals with their areas of responsibilities

NMRT Staff Liaison: Copy as it deals with ALA rules and regulations and other ALA units

Reports and Dates for Submitting Reports

The Vice-President/President-Elect submits planning, progress, and final reports to the Executive Board.

Timetable for Activities

July

Establish close working relationship with the President. Ask advice, determine the President's goals and priorities for the year, and be supportive; you can hash out differences in private.

Appoint chair and members of Vice-Presidential Planning Committee.

August/September

Begin planning for year as President. Make notes of ideas as they occur and keep a special file. Refer to the file often, to add, omit, or revise plans.

Begin to work with Vice-Presidential Planning Committee on agenda for the coming year.

October

Keep up with the activities of committees, correspondence and planning.

Make sure online committee volunteer form is up to date. Announce the form to nmrt-l.

November

Email all chairs and liaisons requesting recommendations for their positions next year and contact officers for their input.

When committee interests forms start to come in, establish a system for easy reference to all those who have volunteered for one specific committee and all the committees any one person volunteered for. Take note of any pertinent comments, such as willingness to chair, cannot attend both conferences, and the like.

December

Prepare Vice-President's report for Midwinter. Touch base with areas under your supervision, if applicable, to determine last-minute needs or problems for Midwinter.

Check meeting times of these areas and plan to attend.

Contact the NMRT President to see where you might be of special assistance at Midwinter.

Midwinter

Make yourself available to membership. Meet the people who have volunteered but are unknown to you. Determine the committee or chair they are best suited for.

Attend Round Table Coordination Committee meeting.

Check in regularly with Vice-Presidential Planning Committee.

February

Begin making liaison appointments.

Keep in close contact with the President.

March

Begin making Annual-Annual appointments.

Keep in close contact with the President.

April

Begin planning calendar, new board orientation, and any final plans for transition.

Continue to make appointments.

May/June

Assist President in last-minute preparations for Annual.

All chairs should be appointed.

Send letters to all current chairs, telling them who their successor is and strongly encouraging their attendance at the New Board/New Chair Orientation to transfer materials and/or communicate with the new chair about the committee. Urge them to write their successors in advance, and to evaluate the committee's activities over the past year (what went well, what could have gone better, how to better evaluated in the future).

Send letters to the new chairs about the New Board/New Chair Orientation, noting time and locations and the charges for their committees. Also include the names of those committee members who have accepted to date.

Verify the contact information of officers, chairs, and liaisons for the directory listings. *Continue to make appointments of committee members.

Prepare orientation notes for the New Board/New Chair Orientation.

Annual

Assist the President as needed.

Attend Orientation and as many NMRT programs and meetings as possible.

Preside at and prepare handouts for the New Board/New Chair Orientation.

Introduce the Board members and request that everyone stay for the entire meeting.

Send materials to any members of the new board who were not in attendance.