The Directorate General of Foreign Trade invites
quotations for hiring of DLY AC/Non-AC Cars make-Maruti
SX4(Vxi)/Esteem/TATA-Indigo/Indica/Swift Dzire 2009 model and latter model in
excellent condition for use of its officers initially for one year. The
average requirement of the Directorate ranges from 4 to 6 Cars for each
working day. The last date of receipt of quotation is by 3.00 P.M 22nd
November, 2011. The quotations in sealed cover superscribed “Quotations
for hiring of commercial cars” should be addressed to the Foreign Trade
Development Officer (General Section) Room No.202 (Tele:23063451), Udyog
Bhavan, New Delhi. The quotation should be accompanied with an EMD of
Rs.20,000/- drawan in favour of “Accounts Officer, Central Pay & Accounts
Office (DGFT), New Delhi without which the quotation will not be considered.
The successful bidder will be required to provide a Security Deposit of
Rs.1,00,000/- upon award of the contract. The quotations will be opened on
23.11.2011 at 4.00 P.M. Those tenderers , who wish to be present, may do so at
the above venue.

2.The rates should be quoted in the following
manner:-

(a)Rate for 2600Kms, and 330 Hrs. per month

(b)Rate for 80 Kms and 10 Hrs. per day

(c)Rate for additional Km.

(d)Rate for additional Hour.

3.The bidding firm should have previous experience
of at least 3 years for supplying of cars in one or more Government
Department/Ministries/Autonomous Bodies/ PSUs etc. Bidding firm should
furnish along with quotation, copies of such contracts and satisfactory
certificate from the concerned Department/Ministries/autonomous Bodies/PSUs
etc.

4. The prospective bidders are requested to go through
the enclosed Terms and Conditions of the contract carefully. The rate quoted
should be inclusive of all charges except taxes. Incomplete or ambiguous bids
without documentary proof will not be considered.

Sd/-

(Prakash Chand)

Foreign Trade Development Officer

Tele:23063451

TERMS AND CONDITIONS OF THE CONTRACT

a)The quotations should be accompanied with
copies of PAN Number and Service Tax Number of the firm.

b)The number of cars to be engaged is not fixed
and may vary day to dayas per requirement of the Directorate.

c)Initially the contract will be valid for a
period of one year and may however be extended for one more year on
satisfactory performance of the firms on mutual agreed terms and conditions.

d)Directorate General of Foreign Trade reserves
the right to obtain the service from other sources.

e)Under no circumstances, the rates once approved
will not be changed during the contractual period. However, 1/3 rd of the
rates (considered to be consumption on fuel) may revise upwards/downwards
proportionately to the revised rates of the fuel. This revision of rates would
be done after one year of commencement of contract. Similar pattern would be
followed, if the contract is further extended .

f)The Directorate will not be responsible for any
lapse on the part of the contractor during or after the expiry of the contract.

g)The driver of the car should have a valid
driving licence, well experienced and familiar with the city roads. The driver
should be neatly dressed in dark blue uniform and well-mannered.

h)The contractor will have to get the police
verification of all the drivers at his own cost and submit the same to this
office.

i)The drivers will have to be provided with mobile
phones at the cost of the Contractor.

j)The car and the driver deployed with an officer
will not be changed except with the prior consent of the user officer.

k)In case the car is not made available on any
particular day the Directorate will be at liberty to hire vehicle from any
other source at your expenses.

l)In case the driver report for duty for more than
15 minutes beyond the scheduled time, a penalty of Rs. 100/- would be levied
which will be deducted from the bill.

m)Additional penalty can also be imposed if the
contractor violates any of the terms and conditions of the contract.

n)The mileage for use of the vehicles will start
from the place where the driver is scheduled to report for duty and shall also
end at the same place. No night charges will be paid.

o)The agency should be in position to provide
additional car to meet emergent requirement of the Directorate at a short
notice.

p)Actual parking charges/toll taxes/entry
taxes/state taxes in connection with the official duty will be paid by the
Contractor and the same will be reimbursed on the basis of challan/receipt.

q)The vehicle will be replaced/arranged by the
contractor immediately in the event of break down/accident.

r)The driver will always keep his registration
certificate, pollution fee certificate and other such documents ready as
required by the Govt. Authorities for inspection.

s)The agency must have a ‘24 hours working
telephone system’ so that the requirement of cars can be intimated at short
notice at odd hours/holidays.

t)The Directorate reserves the right to cancel the
contract at any time without assigning any reason. The service provider will
not be entitled to claim any compensation against such termination. However,
while terminating the contract, if any, payment is due to the contractor for
services already performed in terms of the contract, the same would be paid to
it as per the contract terms. In case of any dispute, the decision of the
Directorate shall be final

u)The Directorate shall not be responsible for
damages of any kind of any mishap/accident/injury caused to the
car(s)/deriver(s) while performing duty for the Directorate. All liabilities
legal or monetary shall be borne by the Contractor.

v)The Security deposit will be refunded only after
the satisfactory expiry of the contract.

w)Payment of hiring charges will be made on
monthly basis against a bill to be preferred in the following month.