Supply Chain Workflow Automation

Automating Work Intake into the Supply Chain

With SpendVu, automate new product, service, capital and technology requests with workflow routing and notifications throughout the full lifecycle of requests from requestor to final decision. You can automatically allocate tasks and track requests system-wide with service level notifications.

In our workflow automation solution, stakeholders are engaged electronically, sharing information and evaluations built on your own proven processes. Your processes are moved completely online, allowing for best practices to be standardized system-wide. Input from multiple stakeholders is transformed into a more efficient and complete team assessment of a product’s clinical and financial impact.

Benefits

Boost your savings through the power of a better technology

Increase your control of the approval process

Easily access performance indicators with dashboard & reports

Maximize stakeholder collaboration

Features

Powerful form building and workflow capability integrated into VMS

Controlled and clearly defined online request process

Standardized and collaborative evaluation process

Online engagement of outside stakeholders

Case Study

A large hospital system attempting to centralize, standardize and improve turnaround time for product and service requests was struggling with multiple paper-based forms, manual routing via email, non-standard approvals and limited capacity to centralize additional request types. Processing times were in weeks and months resulting in an inordinate number of expedited requests and, of course, stakeholder frustration with the supply chain due to lack of transparency and responsiveness. After an initial period of discovery by SpendVu’s business analysts, the paper based request forms were standardized and moved online (with a few best practice revisions), and custom routing, notification and workflows developed for each request type.

Planned deployment, with training and communication plans, delivered by the SpendVu implementation team resulted in system-wide adoption of submitting requests online. Requestors can now receive status notifications and track progress; the system office now has visibility into all request details and dispositions at any time. Not only are all product and service requests captured, but also all IT, capital and even local contract requests are processed through SpendVu. This has resulted in an 80% reduction in both processing and decision-making time and greater compliance, visibility and workload management.