The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Maintenance — Bathroom, Kitchens and Heating Upgrades.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: 7 Argyle Street, Edinburgh and 25 Bath Street, Portobello, Edinburgh.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To apply the upgrade of a number of Wetrooms/Bathrooms, Kitchen/Laundry Rooms along with existing gas fired central heating system to 2 No separate sites in and around Edinburgh. The works include multitrades including Joiner, Plumbing, Floor Covering, Decorations and Registered Gas Safe operatives and suitably qualified electricians. All works to be carried out as properties are occupied and fully operational.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45453000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Port of Leith Housing Association reserves the right to either:
a. Award the works across both sites in there entirety to the most economically advantageous tenderer.
b. Award the works as 2 No Lots (site by site) with the 1 site preceding the other with option to proceed based upon satisfactory performance.
Equally, due to timing it may be necessary to award each Lot to differing tenderers to meet time scales (award would give leading bid to select their preferred site).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 7.12.2015. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Port of Leith Housing Association reserves the right to request a relevant deposit/guarantee as deemed applicable.

Interim Payments, through a valuation submission for approval, Valuation Certification and then Invoice submission.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should any consortia bids be submitted, any awarded a contract must form a legal entity before entering into the contract or that each member is jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Minor Works Building Contract with Contractors Design for use in Scotland.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
7) All candidates will have to demonstrate that they are licensed or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1) All candidates will be required to provide a reference from their bank.
2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco Management and Audit Scheme (EMAS) or the European standard BS EN ISO 14001.
4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided, the consideration received, the identity of the person to whom the goods were sold or the services were provided.
8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
9) A statement of the candidate’s technical facilities, measures for ensuring quality, and their study and research facilities.
10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract or be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the candidate.
12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.10.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender