Privacy notice

27 February 2020

Introduction

This privacy notice explains how EY collects and uses personal data, and describes the rights you have with respect to your personal data.

In this notice, “EY,” “our”, “we” or “us” refers to the global organization of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity, or refers to one or more of those member firms. The controllers of your personal data are one or more of the EY entities listed here (pdf) (see the list of EY member firms and affiliates).

Certain EY member firms in countries outside the European Union (EU) have appointed a representative in the EU to act on their behalf if, and when, they undertake data processing activities to which the EU General Data Protection Regulation (GDPR) applies. Further information and the contact details of these representatives are available here.

EY processes personal data for a variety of purposes. We collect this personal data directly from you, for example, if you engage us to prepare your tax return, if you visit ey.com (our Site), if you submit your contact details to receive marketing communications from us, if you submit event-related data to attend EY events, or submit a job application via the EY careers website. Alternatively, we process your personal data in the context of providing professional services to your employer or service provider, for example, conducting an audit of your bank or payroll for the company you work for. Finally, we obtain your personal data via publicly available sources, such as LinkedIn. This privacy notice is intended to cover all of the above-mentioned scenarios.

Click on the links in our index to take you to the more detailed information regarding various purposes for which we process personal data:

Individuals who visit our social media sites, social media plugins and tools

Individuals who correspond with EY via email

Individuals who correspond with EY via voicemail services

Job applicants

Alumni

Suppliers

EY/Ethics

Visitors to EY offices

If you have any questions regarding the processing of your personal data or wish to contact the data protection officer of an EY member firm, please contact the EY data protection team who will direct your query to the appropriate person or team within the organization.

In this privacy notice, “personal data” means any information relating to an individual who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier. Personal data also refers to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of an individual.

It also includes special categories of personal data (special category data) from which we can determine or infer an individual's

Racial or ethnic origin

Political opinions

Religious or philosophical beliefs

Membership of a trade union

Genetic data

Biometric data

Physical or mental health or condition

Sex life or sexual orientation

As well as personal data relating to criminal convictions and offenses

To have your personal data corrected, for example, if it is incomplete or incorrect

To opt out of receiving marketing communications at any time

To restrict or object to the processing of personal data or request erasing personal data (in certain circumstances and subject to applicable law)

To receive a copy of the personal data which you have provided to EY, in a structured, commonly used and machine-readable format (known as “data portability”) (in certain circumstances and subject to applicable law)

Where you have provided personal data voluntarily, or otherwise consented to its use, the right to withdraw your consent

The right to complain to a data protection authority (see section “Complaints ”)

If you have a query or wish to exercise your rights, please speak to the person you usually deal with at EY or contact the EY data protection team.

If you are concerned about an alleged breach of privacy law or any other regulation by EY, you can contact the person you usually deal with at EY or the EY global privacy leader, Office of the General Counsel, 6 More London Place, London, SE1 2DA, United Kingdom. An EY privacy leader will investigate your complaint and give you information about how it will be handled.

You also have the right to complain to the data protection authority in your country, or refer the matter to a court of competent jurisdiction or as specified in any applicable engagement agreement with EY.

Personal data that we collect about you when you visit our site falls into several categories.

Information that you provide voluntarily

We collect personal data that you provide voluntarily through our site, for example, when completing online forms to contact us, subscribing to a newsletter, using one of our online benchmark tools, subscribing to receive marketing communications from us, participating in surveys or registering for events that we are organizing. The information we collect about you include the following:

Demographic information, such as industry, country, postcode, preferences and interests

Other information relevant to client surveys or similar research

Information relating to events captured through event-related forms, such as dietary restrictions, hotel and flight information, and gender

Information pertinent to fulfilling our services to you

Any other personal data that you voluntarily choose to provide to us

We do not intentionally collect sensitive category data, unless you provide us with such data. While there may be free text boxes on the site where you are able to enter any information, we do not intend to process sensitive information. You are not required to provide, and should not disclose, sensitive personal information in the free text boxes. If you choose to provide any sensitive personal information in this manner, you acknowledge you consent to the collection and processing of this sensitive information.

If you register on our site, your personal data will be stored in our CRM system . Data of registrants is deleted after an individual has not actively engaged with EY for 18 months, or sooner if required by law. If you have opted out of receiving EY publications, your basic contact details will remain on our opt-out list.

Information that we collect automatically

When you visit our site, we collect certain personal data automatically from your device. Specifically, the data we collect automatically include information, such as your IP address, device type, unique device identification number, browser type, broad geographic location (e.g., country or city-level location) and other technical information. We also collect information about how your device has interacted with our site, including the pages accessed and links clicked. Collecting this information enables us to better understand the visitors who come to our site, where they come from and what content on our site is of interest to them. We use this information for our internal analytics purposes, and to improve the quality and relevance of our site to our visitors. Information will be collected using cookies and similar tracking technology, as explained further in the EY Cookie Policy.

Our site uses Adobe Analytics (“Adobe”) in order to provide reporting, visualisations and analysis of data. Adobe processes the following types of personal data: your IP address (to populate geosegmentation reports and to identify internal EY and external users accessing our site) and user IDs, email addresses, names and passwords to the extent provided directly by visitors of the site. Your personal data will be processed by Adobe for the following purposes: (i) to capture web metrics about the journey of users within our site (e.g. pages viewed and links clicked); (ii) to analyze and understand overall site traffic information; (iii) to allow us to make informed decisions about our site; and (iv) to authenticate users and permit them to access our site. EY Global Services Limited is the data controller for the purposes of this processing and licenses Adobe from Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Saggart, Dublin 24, Ireland, who hosts it in London, United Kingdom. Click here to learn more about Adobe’s privacy practices and to make choices regarding Adobe’s tracking activities.

Our site also uses various social media plugins.

Purposes for which we process your personal data as a visitor to our site are:

To administer and manage our site, including to confirm and authenticate your identity, and prevent unauthorized access to restricted areas of our site

To personalize and enrich your browsing experience by displaying content that is more likely to be relevant and of interest to you

To analyze the data of visitors to our site and site traffic information

To capture webmetrics about the journey of users within our site

To determine the company, organization, institution or agency that you work for or with which you are otherwise associated

EY accepts nominations for the EY Entrepreneur Of The Year™ program via our site. Personal data, including financial data, is required of the nominee and he or she must sign the nomination form. Nomination forms are provided to the program sponsors, and independent national and regional panels of judges in order to select award recipients.

The EY Entrepreneur Of The Year™ global system contains a separate privacy notice. We encourage individuals participating in our Entrepreneur Of The Year™ program to refer to the privacy notice available on that system.

When you engage us to provide you with professional services, we collect and use personal data when we have a valid business reason to do so in connection with those services. For an overview of our services, click here . In the context of providing professional services to clients, EY also processes personal data of individuals who are not directly our clients (for example, employees, customers or suppliers of our clients). See the section “Individuals whose personal data we obtain in connection with providing services to our clients ” for additional information. The majority of the personal data we collect and use to provide our services is supplied voluntarily by (or collected by us from third-party sources at the request of) our clients. Because of this, if you are a client of EY, then it will generally be obvious to you what personal data we collect and use. This information can include:

Basic information, such as your name, the company you work for, your position and your relationship to a person

In providing assurance services, EY will process information that contains personal data, such as payroll files, board records and other documents attributable to the audit client's and any group companies' activities. Examples of categories of personal data that are processed are:

Personal details for the individual client and their family members, including names, addresses and demographic, contact information, dates of birth, and tax identifiers, including social security numbers and email addresses

Organizers used for collecting the individual taxpayer’s (and if required, their family members’) country-specific personal income tax information, education, employment, medical, legal history and other data that is required in rendering services

Workpapers used to edit client information received from organizers or other means; compensation data from employers; sourcing of income based on assignment and travel calendar data

Current, past or future travel information for the individual, including locations visited and workday activities that occurred in each location

In providing advisory services, EY processes a wide variety of information, including potentially all types of personal data. The scope depends on the service and the sector in which the EY member firm’s client is active. For example, providing cybersecurity services for a bank involves the processing of different types of personal data than helping a client in the pharmaceutical sector build a better way of tracking health outcome data.

HR and supplier records of clients, which include personal details of employees or suppliers of the client, such as name, contact details, date of birth, race, government identification numbers, employment contracts and service contracts

Several personal data categories are processed by EY Transaction Advisory Services client engagement teams. These include information about buyers and actual or potential targets, which mainly constitute personal details of directors and key personnel, such as:

Payroll details

Employment contracts

Pension and retirement benefits information

Entries in accident books

Insurance claims

Customer lists

Consumer contracts

Company registers

In addition, we also process identification and background information as part of our client acceptance, finance, administration and marketing processes, including audit independence, anti-money laundering, conflicts, reputational and financial checks, and to fulfill any other legal or regulatory requirements to which we are subject.

The checks could include the following:

Identity verification: proof of name and address

Ultimate beneficial ownership of corporate and other legal entities

Conflicts checks: to avoid a conflict of interest with any other client

Politically exposed persons (PEP) checks: those with prominent roles in government, judiciary, courts, central banks, embassies, armed forces and state-owned enterprises, including their family members and close associates

Adverse media checks

Government sanctions list checks

Independence checks

These checks are made for legal, regulatory or business reasons and need to be repeated during the course of our engagement. As part of these checks, we are required to process special category data (for example, to verify if you are a politically exposed person or to collect information about criminal convictions where this is required for anti-money laundering laws). It is important you provide us with all necessary information and documents as this affects our ability to provide services to you.

Legal grounds for processing personal data of our clients are:

Performance of a contract

Compliance with a legal or regulatory obligation

Our legitimate interest in providing you with seamless, consistent, high-quality services and securing prompt payment of any fees, costs and debts in respect of our services

Our legitimate interest in understanding any conflict of interest or challenge with regard to independence legislation

Our legitimate interest in safeguarding EY against inadvertently dealing with the proceeds of criminal activities or assisting in any other unlawful or fraudulent activities (for example, terrorism)

As part of the professional services EY provides to clients, EY processes personal data of individuals with whom we do not have a direct (contractual or other) relationship. For example, if we perform a statutory audit, our engagement team will be required to audit our client’s books, which could include payroll data for employees of the client, supplier data, financial administration, data regarding claimants and legal proceedings. To take another example: if we undertake a due diligence review of an acquisition of a target on behalf of a client, EY obtains personal data concerning the target’s employees, management and customers.

We seek confirmation from our clients that they have the authority to provide personal data to us in connection with the performance of the services and that any personal data they provide to us has been processed in accordance with applicable law.

Given the diversity of services we provide, we process many categories of personal data such as:

For certain services, we also process special category data. For example, in certain countries performing tax return services involves the processing of details of payments made by our client, his or her spouse and dependents with respect to a trade union membership, to a political party, for medical treatments or to a religious charity. Such data is collected intentionally and will be used only where necessary in connection with the provision of the service for which the data was collected, such as determining the correct taxation of our client’s income and for claiming the correct tax deduction with respect to such payments.

Once a company undergoes an insolvency, one or more EY insolvency practitioners (i.e., administrators and liquidators) could be appointed to manage the company’s affairs, business and property. Similarly, when a debtor is subject to insolvency or a restructuring regime, one or more EY insolvency practitioners could be appointed to manage the debtor’s affairs, business and property.

In this section:

Office holder refers to the EY insolvency practitioners.

Company refers to the insolvent entity for which the office holders have been appointed.

Debtor refers to the individual who is subject to an insolvency or restructuring regime.

“You” refers to the data subjects concerned by the insolvency procedure of the company or debtor.

In providing insolvency services, EY processes your personal data for the legitimate interests of assisting the office holders in the performance of their legal and regulatory obligations with regard to the insolvency procedures. For clarity purposes, the company or debtor remains data controller of your personal data processed for purposes that are not related to the legal and regulatory obligations of the office holders.

Most of the personal data we process is obtained from you directly, but we also indirectly obtain personal data about you.

The office holders and EY process your personal data for the following (non- exhaustive) purposes:

Communicating with the company or debtor’s creditors and individual creditors: specific information essential in order to carry out statutory duties (this information is to be used to assess, for example, an entitlement to any dividend should one be payable)

Provision of references or reports to government departments, regulatory authorities and appropriate bodies in connection with the holding of public office or responding to requests

Provision of statutory returns

Case administration purposes, including the realization of assets, agreement of claims and payment of distributions

Processing for personal purposes of employees in accordance with the law and the company’s own policies

Administration of payroll, raising invoices, credit control and other data relating to the company’s finances

The reasonable and lawful provision of information to interested parties

Complying with legal obligations to which the company or debtor is subject

Quality and risk management purposes

The types of personal data processed for the above purposes include (but are not limited to) name, address, identifying information, payroll information, as well as any information with your dealings with the company or debtor that are necessary for the performance of the office holders’ statutory obligations during the insolvency procedure.

You have certain rights in relation to your personal data. If you have a query or wish to exercise your rights, please make a written request to the party responsible for your personal data (the company, debtor or the office holder) using the contact details provided in communications about the insolvency.

We process personal data about contacts (former, existing and potential clients and individuals employed by, or associated with, such clients and other business contacts, such as alumni, consultants, regulators and journalists) in our CRM systems. These CRM systems support the marketing operations of EY. Contacts in our CRM systems will be sent EY Thought Leadership materials, newsletters, marketing materials, learning opportunities, surveys and invitations to events.

In our CRM systems, we process the following categories of personal data:

Name, job title, address, email address, phone and fax numbers

Name of employer or organization the individual is associated with

Marketing preferences

Invitation responses and event attendance confirmations

We do not intentionally collect sensitive category data, unless you provide us with such data (for example, special dietary requirements which reveal your religious affiliation or any food allergies), if you attend one of our events.

Data of business contacts who have not been actively engaged with EY in the past 18 months will be deleted from our CRM systems. If you have opted out of receiving future EY publications, your basic contact details will remain on our opt-out list.

Legal grounds for processing personal data of business contacts are:

Explicit consent of the business contact

Our legitimate interest in managing the relationship with our business contacts and providing information about EY, our services and events we organize

We process personal data about participants in EY meetings, conferences, events and learning sessions (events). We use various applications to manage event registration processes, which applications will contain their own privacy notices explaining why and how personal data is collected and processed by these applications. We encourage participants to refer to the privacy notices available on those applications.

As part of our event management processes, we process the following personal data (but only to the extent required for a specific event):

Name, age or date of birth

Client personnel information (home, office and business information)

Credit or debit card number

Customer information (home, office and business information)

Email address

Gender

Home or other physical address

Names of employers (EY or company)

Occupation (job title)

Passport number

Personal web URL (if you have a personal website that you would like to share)

We do not intentionally collect sensitive category data, unless you provide us with such data (for example, special dietary requirements which reveal your religious affiliation or any food allergies or other data relating to your health necessary to provide support to participants, if needed, for example, if a wheelchair will be required).

Attendees of EY events hosted at external venues are required to bring a photo ID for identification purposes to safeguard our people, assets and information, and to prevent unauthorized people gaining access to off-site EY events.

EY is allowed to take photographs and make audio or video recordings in public areas of the EY events. We use such media in our marketing materials. Images and voices of attendees will be recorded. Recordings will be edited, copied, exhibited, published or distributed.

Legal grounds for processing personal data of participants are:

Explicit consent of the participant

Our legitimate interest in organizing events and managing the registration process for such events.

We provide external users access to various applications managed by us (such as the EY Client Portal and the My EY platform). In instances where such applications process personal data that goes beyond basic contact information used for application authentication purposes, such applications will contain their own privacy notices explaining why and how personal data is collected and processed by those applications. We encourage individuals using our applications to refer to the privacy notices available on those applications.

EY uses various social media platforms, for example, for recruitment or marketing purposes. We use social media to provide you with easy access to relevant information regarding job opportunities at EY and events we organize, and to promote our services and brand.

While EY will be responsible for the content it publishes using social media platforms, EY will not be responsible for managing the social media platforms (such as creating user statistics or placing cookies). When using these social media platforms, you are obliged to adhere to the legal and privacy terms imposed by the social media platform providers. Such providers collect personal data about you, including statistical and analytical data regarding your use of the social media platforms, such as an overview of pages you have accessed, “likes,” recent visits, posts you publish or find interesting. If you require access to such data or want to invoke one of your other rights (such as the right to object to the processing of your data), you should contact the social media platform provider. Some social media providers provide EY with aggregate data relevant for our pages, such as the amount of “likes” triggered by our content or the amount of posts, visitors to our sites, photos that are downloaded or links that are clicked.

On our site, we implement so-called social media plugins. When you visit a page that displays one or more of such buttons, your browser will establish a direct connection to the relevant social network server and load the button from there. At the same time, the social media provider will know that the respective page on our site has been visited. We have no influence on the data that the social media providers collect on the basis of the buttons. If you wish to prevent this, please log out of your social media accounts before visiting our website. Social media providers set cookies as well, unless you have disabled the acceptance and storage of cookies in your browser settings.

Facebook plugins

Our site includes plugins for the social network, Facebook. The Facebook plugins can be recognized by the Facebook logo or by the like button on our sites. For an overview of Facebook plugins, click here.

When you visit our site, a direct connection between your browser and the Facebook server is established via the plugin. This enables Facebook to receive information that you have visited our site from your IP address. If you click on the Facebook “like button” while you are logged into your Facebook account, you can link the content of our site to your Facebook profile. This allows Facebook to associate visits to our site with your user account. If you are not yet logged into your Facebook account, clicking a Facebook button will show you the Facebook login page for you to enter your login credentials. Please note that we have no knowledge of the content of the data transmitted to Facebook or of how Facebook uses these data. For more information, please see Facebook’s privacy policy.

Twitter plugin

Functions of the Twitter service have been integrated into our site. When you use Twitter and the “retweet” function, the websites you visit are connected to your Twitter account and made known to other users. If you are not yet logged into your Twitter account, clicking a Twitter button will show you the Twitter login page for you to enter your login credentials. In doing so, data will also be transferred to Twitter. We would like to point out that we have no knowledge of the content of the data transmitted or how it will be used by Twitter. For more information, see Twitter’s privacy policy.

Instagram plugin

Our site contains functions of the Instagram service.

If you are logged into your Instagram account, you can click the Instagram button to link the content of our pages with your Instagram profile. This means that Instagram can associate visits to our pages with your user account. If you are not yet logged into your Instagram account, clicking an Instagram button will show you the Instagram login page for you to enter your login credentials. We expressly point out that we receive no information on the content of the transmitted data or its use by Instagram.

If you visit one of our pages featuring a YouTube plugin, it is a connection to the YouTube servers. Here, the YouTube server is informed about which pages you have visited.

If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. If you are not yet logged in, clicking a YouTube button will show you the YouTube login page for you to enter your login credentials.

EY uses LinkedIn Lead Gen Forms for EY sponsored content, and sponsored LinkedIn InMails for recruitment and marketing campaigns. Once LinkedIn members click on EY advertisement, they will see a form that is pre-filled with information from their LinkedIn profile, such as their name, contact information, company name, seniority, job title and location. As soon as a LinkedIn member submits a lead form, they will be connected to EY.

To use Google Maps, it is necessary to save your IP address. This information is generally translated to a Google server in the United States and stored there. We have no influence on this data transfer.

If you correspond via email with an EY recipient, your emails will be scanned by the tools EY operates to maintain the security of its IT infrastructure, which could result in content being read by authorized EY persons other than the intended recipient.

EY’s voicemail service is provided by Microsoft. When you call EY personnel and leave a voicemail, this voicemail and any personal data contained within it will be stored on global Microsoft Azure servers and will be delivered to the recipient of your call as an MP3 voice clip in an email. Microsoft will not keep call logs in relation to your calls to EY personnel.

We collect information from and about candidates in connection with available employment opportunities at EY. The information that we collect, the manner in which it is used, and the timing in which it is gathered varies depending on the country in which you apply. As general matter, the data we collect regarding our job applicants includes resumes or CVs, identification documents, academic records, work history, employment information and references.

We use your personal data to match your skills, experience and education with specific roles offered by EY. This information is passed to the relevant hiring managers and persons involved in the recruitment process to decide whether to invite you for an interview. EY will collect further information if you are invited to the interview (or equivalent) stage and onward. Such information includes interview notes, assessment results, feedback and offer details.

In connection with our recruitment activities including applications and onboarding, we also collect special category data from candidates where we have an employment law obligation to do so. This information is relevant to their future working environment at EY or the future provision of employment benefits, or with the individual's explicit consent, where collecting such information is permitted by law. For example, where allowed under applicable law, we will collect information about an individual’s disabilities in order to analyze the diversity of our workforce. Once onboarded, an individual’s provision of information regarding disabilities will also be used to provide a suitable working environment. We will also need to conduct criminal background checks for certain candidates to assess their eligibility to work at EY or for EY clients. In certain countries, we will also ask candidates to provide diversity information about their race and ethnicity, and sexual orientation for diversity monitoring purposes, although the provision of this information will be entirely voluntary. However, where a candidate does not voluntarily provide such information, we could be required by law to make our own assessment of such criteria.

Our recruitment tools and websites contain their own privacy notices explaining why and how personal data is collected and processed by those applications. We encourage individuals using our recruitment tools and websites to refer to the privacy notices available on those tools and websites.

Depending on the country in which you apply, EY collects personal data about candidates (“you”) from the following sources:

Directly from you – for example, information that you have provided when applying for a position directly through the EY careers website (for additional information about the processing of your personal data via our global recruitment management system, please read the data privacy statement available in this system)

From recruitment agencies – for example, when a recruitment agency with your details contacts us to suggest you as a potential candidate;

Through publicly available sources online – for example, where you have a professional profile posted online (e.g., on your current employer's website or on a professional networking site, such as LinkedIn)

By reference – for example, through a reference from a former employee or employer, or from a referee you have identified

EY hopes to maintain a lifelong, mutually beneficial relationship with EY alumni (former member firm partners, employees and contractors). If we invite you to our alumni community, your name, contact details, role, last EY office, rank, service line and country will be used to create a record for you in one of our alumni databases, unless you have indicated that you are not interested in participating in the EY alumni program. You have the opportunity to create a more detailed profile and to decide how much additional information you wish to share with EY and the wider alumni community.

Our alumni databases contain their own privacy notices explaining why and how personal data is collected and processed by those applications. We encourage individuals using our alumni databases to refer to the privacy notices available on those applications.

The legal grounds for processing personal data of our alumni are:

Explicit consent of the alumnus

Our legitimate interest in maintaining a strong relationship with our alumni, sending publications about EY and our services, inviting alumni to events, and helping alumni keeping in touch with other alumni

We process personal data about our suppliers (including subcontractors, and individuals associated with our suppliers and contractors) in order to manage our relationship and contract, and to receive services from our suppliers.

The personal data we process is generally limited to contact information (name, name of employer, phone, email and other contact details) and financial information (payment-related information).

In addition, we also use data about our suppliers to check whether we have a conflict of interest or audit independence restriction to appointing a supplier. Before we take on a new supplier, we also carry out audit independence and other background checks required by law or regulation, for example, adverse media, bribery and corruption, and other financial crime checks.

Legal grounds for processing personal data of our suppliers are:

Performance of a contract

Compliance with a legal or regulatory obligation

Our legitimate interest in managing payments, fees and charges, and to collect and recover money owed to EY

Our legitimate interest in understanding any conflict of interest or challenge with regard to independence legislation

Our legitimate interest in safeguarding against EY inadvertently dealing with the proceeds of criminal activities or assist in any other unlawful or fraudulent activities (for example, terrorism)

EY/Ethics provides EY people, clients and others outside of EY with a means to confidentially, and either anonymously or on a disclosed basis, report an activity that involves unethical or illegal behavior that is in violation of professional standards or otherwise inconsistent with our EY Global Code of Conduct. Reports can be made either online or via a telephone hotline.

EY/Ethics contains its own privacy notice and consent form which describes the practices EY follows in relation to EY/Ethics. We encourage individuals using EY/Ethics to refer to this EY/Ethics notice and consent form.

When you visit an EY office, we process your personal data in order to provide you with certain facilities (such as access to our buildings and conference rooms or Wi-Fi), to control access to our buildings, and to protect our offices, personnel, goods and confidential information (for example, by using CCTV).

The personal data we collect is generally limited to your name, contact information, location, and the time you enter and leave our office.

Visitor records and access badges We require visitors to our offices to sign in at reception and we keep that record of visitors for a short period of time. Visitors to our offices are provided with a temporary access badge to access our offices. Our visitor records will be used to verify that access badges are returned, to look into a security incident and for emergency purposes (for example, if an office needs to be evacuated).

Wi-Fi We monitor and log traffic on our Wi-Fi networks. This allows us to see limited information about a user’s network behavior, but will also include being able to see at least the source and destination addresses the user is connecting from and to.

CCTV EY uses CCTV monitoring where permitted by law. CCTV images are securely stored and only accessible on a need-to-know basis (for example, to look into an incident). We are allowed to disclose CCTV images to law enforcement bodies. We will also share CCTV images with our insurers for purposes of processing an insurance claim as a result of an incident. CCTV recordings are typically deleted or automatically overwritten after a short period of time unless an issue is identified that requires further investigation.

EY member firms operate in more than 150 countries across the globe. Certain aspects of the EY infrastructure are centralized, including information technology services provided to member firms. In addition, where engagements with EY clients span more than one jurisdiction, certain information will need to be accessed by all those within the EY organization who are working on the matter. Therefore, your personal data will be transferred to and stored outside the country in which you are located. This includes countries outside the European Economic Area (EEA) and countries with laws that have not necessarily been determined to provide an adequate level of protection for the processing of personal data under the laws of the EU or other jurisdictions.

We take appropriate security and legal precautions to safeguard the safety and integrity of personal data that is transferred within the EY organization. EY has implemented binding corporate rules (BCRs) that allow for global transfers within the EY organization of personal data originating in the EEA in accordance with applicable European privacy laws. The BCRs require all EY entities worldwide to use the same standards of protection for personal data. You can access our BCRs here.

We transfer or disclose the personal data we collect to external support providers (and their subsidiaries and affiliates) who are engaged by us to support our internal ancillary processes. For example, we engage support providers to provide (a) general office support including printing, document production and management, archiving, and translation services; (b) accounting, finance and billing support; (c) IT functions including system management and security, data storage, business applications, voicemail and replication of systems for business continuity/disaster recovery purposes; and (d) conflict checking, risk management and quality reviews.

It is our policy to only use third-party support providers that are bound to maintain appropriate levels of data protection, security and confidentiality, and that comply with any applicable legal requirements for transferring personal data outside the jurisdiction in which it was originally collected. For data collected in the EEA or which relates to data subjects in the EEA, EY requires an appropriate transfer mechanism as necessary to comply with applicable law.

Where this is appropriate for the purposes described in the section “Purposes for which we process personal data,” including within the EY organization itself

If required, by applicable law

In connection with a reorganization or combination of our organization with another organization

If we believe that such disclosure is appropriate to enforce or apply terms of engagement, and other agreements or otherwise protect and defend EY rights, property or safety

In order to comply with a judicial proceeding, court order or other legal obligation, or a regulatory or government inquiry Or

With your consent

We would like to draw particular attention to the fact that in certain jurisdictions, EY has a legal obligation to report suspicious transactions and other activity to relevant regulatory authorities under anti-money laundering, terrorist financing, insider dealing or related legislation. EY also reports suspected criminal activity to the police and other law enforcement bodies. We are not always permitted by the law to inform you about this in advance of the disclosure, or at all.

EY protects the confidentiality and security of information it obtains in the course of its business. Access to such information is limited, and policies and procedures are in place that are designed to safeguard the information from loss, misuse and improper disclosure. Additional information regarding our approach to data protection and information security is available in our Protecting your data brochure (pdf).

We maintain the accuracy and completeness of the personal data we hold. It is important that you inform us of any updates to your contact details or other personal data so that we have the most up-to-date information about you. Please contact the person you usually deal with at EY. You can also contact our data protection team.

Our policy is to retain personal data only for as long as it is needed for the purposes described in the section “Purposes for which we process personal data.” Note that retention periods vary in different jurisdictions and are set in accordance with local regulatory and professional retention requirements.

In order to meet our professional and legal requirements, to establish, exercise or defend our legal rights, and for archiving and historical purposes we need to retain information for significant periods of time.

Our Site is not intended for use by minors under the age of sixteen (16) years. EY does not knowingly collect, disclose, or sell the personal data of minors under 16 years of age. If you are under 16 years old, please do not provide any personal data even if prompted to do so. If you believe that you have inadvertently provided personal data, please ask your parent(s) or legal guardian(s) to notify us and we will delete your personal data.

We will occasionally update this privacy notice to reflect changes in our practices and services. When we post changes to this privacy notice, we will revise the “last updated” date at the top of this privacy notice. If we make any material changes in the way we collect, use, and share personal data, we will notify you by prominently posting notice of the changes on the website. We recommend that you check this page from time to time to inform yourself of any changes in this privacy notice.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. For more information about our organization, please visit ey.com.

This material has been prepared for general informational purposes only and is not intended to be relied upon as accounting, tax, or other professional advice. Please refer to your advisors for specific advice.

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