Description

PRE-BID CONFERENCE
There is no pre-bid conference for this Sourcing Event.
SPECIFICATIONS AND ADDITIONAL REQUIREMENTS
Substitutions for the purposes of bidding: Substitutions for brand name items will be considered for the Chart A - Market Basket Items, so long as bid items are comparable or better in quality and packaging, otherwise substitution items will be rejected. Bidder must use the substitution request form in the Buyer Attachment page and submit by the required due date listed in the Prerequisite Section. All items submitted for possible substitutes or additions must first undergo evaluation by the County and be approved by the designated personnel. Upon request, vendor shall deliver a sample of the proposed substitute item for evaluation within three (3) business days to the requested location in Portland, Oregon. After County has identified approved equivalent items, the County will amend the event by adding the approved item(s) to Attachment 1 - Chart A - Market Basket Items and Attachment 2 - Bid Form. Both Attachments will be uploaded in the Buyer Attachment page.
Substitutions after award of the bid: During the contract period the County may request or consider a vendorâs recommendation of substitutes for any of the Market Basket items provided by the vendor. All items submitted for possible substitutes or additions must first undergo evaluation by the County and be approved by the designated personnel. Upon request, vendor shall deliver a sample of the proposed substitute item for evaluation within three (3) business days to the requested location in Portland Oregon. Substitutions of contract items during the course of the contract shall be the same or comparable size unit packaging for like items. Vendor shall be responsible for all research pertaining to acceptable items to be added to the inventory if requested.
Communication: Bidder shall provide either a phone number or email address for County to communicate with bidder during bidderâs non-business hours if bidder is awarded a contract.
Contract Conditions: Contractor shall replace any and all items on the receiving invoice that are missing within two (2) business days of original delivery. Contractor shall credit County for damaged or expired dated items.
Additional Charges: No additional charges above the bid prices shall be invoiced without prior approval from the County.
Escalation or De-Escalation: Prices will be subject to increase or decrease only in the same proportion as changes in the manufacturerâs published price list or other basis of change in the manufacturerâs pricing schedule. Multnomah County reserves the right to audit the vendorâs records relating to price changes. The County shall receive immediate benefit of price decreases resulting from promotional advertisements. Contractor shall promptly notify the County of the amount and effective date of each decrease. The Contractor shall provide to the County documentation supporting the price adjustment. The County shall determine what constitutes acceptable documentation. The Contractor shall update the approved price list and shall provide to County the most current approved price list and effective date. Multnomah County will accept only such price adjustments reflected in the approved price list.
Price Adjustments: All prices must be held firm for the first twelve (12) months of the contract. Any price increases to be implemented by Contractor shall be submitted to the County no less than forty-five (45) days prior to the proposed date of change. The County reserves the right to reject any price modifications that are unacceptable to the County. Contractor shall not be obligated to provide items when County rejects price adjustments.
Purchase of Unlisted Items: The items listed on the Bid Sheets represent the types of purchases made by the County for plumbing supplies. The resulting contract with the vendor of award may also include purchases of items other than those listed on the Bid Sheets. Items may be added or deleted during the course of the contract.
Contract Award: Award will be made to the lowest Bidder who is determined to be responsive and responsible. The delivery or furnishing of any of the Bid items cannot commence until a contract is properly executed.
RESPONSIBLE BUSINESS PRACTICE
Coordination of Delivery: About 40 to 50 percent of air toxics in Oregon come from vehicle exhaust. Air toxics are pollutants known or suspected to cause cancer and other serious health problems. Multnomah Countyâs âIdling Gets You Nowhereâ campaign seeks to engage the public and reduce idling motor vehicles: http://web.multco.us/communications/news/idling-gets-you-nowhere-video. Awarded contractors shall adopt measures to reduce idling time and coordinate delivery of goods with the County in order to minimize unnecessary trips and emissions.
Packaging: We are seeking suppliers who use packaging that is recyclable, biodegradable, and or reusable and contain no styrofoam/polystyrene made from plastic in the packaging of their products.
BID DOCUMENTS
All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event.
The Buyer Attachments page includes the following:
Responding to a Sourcing Event â MMP Supplier Guide
Procedural Instructions (Bids)
Attachment 1 Specifications and Additional Requirements
Attachment 2 Bid Form
Sample Contract
Substitution Request Form
BID SUBMISSION
Bids must be submitted electronically through this sourcing event. See Stage Description and Instructions for details regarding bid submission and Stage Events.

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About Multnomah County

Multnomah County cares about equity in purchasing and contracting. We are committed to working with State Certified Firms and encourages Minority, Women and Emerging Small Business (MWESB), Service Disabled Veteran (SDV) firms and Disadvantaged Business Enterprises (DBE) to compete for our contracting opportunities.

Please review all of our solicitation documents carefully, to ensure that the opportunity is is a good fit for your firm!

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Multnomah County competitively procures materials and services, taking into consideration the best combination of price, quality and service. We look forward to hearing from you. Whether this is your first bid proposal, or you've worked with us before, we look forward to doing business with you.