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Or have you ever rendered maintenance service to a client, only to have them complain that the job was not done to their specifications? Even when you are absolutely certain these extra specifications were never mentioned from the beginning?

You can be more systematic about this.

Create maintenance Request Forms, or download for free any of the following templates that most suits your needs.

These are available in PDF or Word doc formats and are used by established businesses. By following these examples, you can be sure to provide some much-needed transparency and professionalism to any service job.

Free Maintenance Request Sample Form

Apartment Maintenance Request Form

For your convenience, we have collected varying samples of Service Request Forms, some of which are tailored to specific kinds of maintenance work, e.g. apartment maintenance requests or vehicle maintenance requests.

If you are running a service company that provides maintenance services, you need one of these forms. It is not only a sign of professionalism and competence, but being methodical in this way will boost your business performance and reputation.

Take a page from these sample templates (or download them for free as a point of reference), and use them as a base for your own maintenance request forms.

Make sure to include the relevant details.

Details of requested repair or maintenance work (as well as the agreed deadline for completion)

Address or location for this job

Name, address, and contact information of the requester

Date and time of completion

The agreed amount to be paid for the job

Space for signatories to sign off on an adequate job done

Or whatever else you may deem relevant.

If you allow a space for comments, a job well done can be used as testimonials for your future prospective clients. (This can also ensure accountability in case of shoddy work.)

Maintenance Job Request Form

Maintenance Repair Request Form

Many requests for maintenance are done by employees, faculty, students, and staff within an organization. But they can also be commissioned by an outside source if you are running a service company. In this situation, dutifully detailed request forms for a repair or maintenance job can be used to record prospective assignments. These forms can then be sent to management for review before approving the job to be carried out.

Such service request forms are doubly useful, as they can also be presented for payment requests. In this way they function as a substitute for an invoice.

(If payment for service rendered continues to be an issue, it might be worth looking into creating Check Request Forms as well.)