Privacy Policy and GDPR Policy

At Copperfield Recruitment Ltd, we are committed to protecting and respecting your privacy and will process your personal data and information in accordance with General Data Protection Regulations (GDPR).

This Policy details how we are committed to being transparent about how we process personal data and information, why we collect personal data and information from people who would like us to assist them with finding a job or who visit our websites, and how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By allowing us to assist you in finding a job or by using our websitess, you are agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to recruitment@copperfield.co.uk or by writing to 104 Guildford Street, Chertsey, Surrey. KT16 9AH. Alternatively, you can telephone 01932 569211.

Who are we?

Copperfield Recruitment Ltd is a Limited Company with the registered number 4710548.

How do we collect information from you?

We obtain information about you when you would like us to assist you in finding a job or use our websites, for example, when you contact us about products and services or if you register to receive our newsletters.

How is your information used?

send you communications which you have requested and also that may be of interest such as a new vacancy, changes in legislation, business advice and promotions of our services

to carry out our obligations arising from any contracts entered into by you and us;

deal with entries into a competition or poll;

seek your views or comments on the services we provide;

notify you of changes to our services;

process a grant or job application.

We are legally required to hold some types of information to fulfill our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

Please be reassured that we will not release your information to third parties to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Your choices in accordance with GDPR

You have a choice to request that your information is deleted by emailing recruitment@copperfield.co.uk unless the law, statutory obligations or other regulations requires us to keep it, such as our obligations to HMRC. We may ask for identification in order to process this.

We will delete your information upon request but will keep a record of your name noting you requested your information to be deleted to avoid contacting you in the future. If you would prefer for us to not keep a record of your name then please request this by emailing recruitment@copperfield.co.uk

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the work we do, our clients and our products and services, then you can request this by emailing recruitment@copperfield.co.uk

We will not contact you for marketing purposes by email or other messaging service unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by emailing recruitment@copperfield.co.uk

How you can access and update your information

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email recruitment@copperfield.co.uk

You have the right to ask for a copy of the information Copperfield Recruitment Ltd hold about you and we will aim to process this in 30 days from the date of request.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it is treated securely. Any sensitive information is encrypted and protected with the following software - 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websitess, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.

Use of 'cookies'

1. What are cookies?

Cookies are widely used tiny pieces of software (files) that are installed on a computer or mobile device when an individual visits a websites.

Windows Explorer, which is one of the main internet browsers, will usually store these files in a folder called ‘cookies’ in ‘documents and permissions’ on computers running Microsoft Windows.

Cookies allow websitess to recognise that a user on an individual computer has previously visited the site. The cookies save some information about that user for when they access the site again in the future.

By using and browsing the Copperfield Recruitment Ltd websites, you consent to cookies being used in accordance with our policy. If you do not consent, you must turn off cookies or refrain from using the site.

Most browsers allow you to turn off cookies. To do this, look at the 'help' menu on your browser. Switching off cookies may restrict your use of the websites and/or delay or affect the way in which it operates.

2. What types of cookies are there?

Broadly, there are 4 types of cookie:

Strictly necessary cookies. These are cookies that are essential to make a websites work and enable features that users have specifically asked for. These types of cookies are commonly used with e-billing. Without use of cookies, these features of the websites could not operate.

Performance cookies. These cookies collect anonymous information about users for the purpose of assessing the performance of a websites. Common uses include well-known web analytics tools such as ‘Google Analytics’.

Functionality cookies. These are cookies that automatically remember choices that users have previously made in order to improve their experience next time they visit a websites. For example, where users select their preferred settings and layout.

Targeting or Advertising cookies. These cookies are similar to performance cookies, in that they collect information about users’ behaviour. However, this information is used at individual user level to advertise products and services to users on the basis of the behavioural information collected.

3. What cookies does the Copperfield Recruitment Ltd websites use?

The table below shows what cookies we use and why.

Service

Cookie Name

Description

Expiration Time

Google Analytics gtag.js and analytics.js

_ga

Used to distinguish users.

2 years

_gid

Used to distinguish users.

24 hours

_gat

Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>.

1 minute

AMP_TOKEN

Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service.

30 seconds to 1 year

_gac_<property-id>

Contains campaign related information for the user. If you have linked your Google Analytics and AdWords accounts, AdWords website conversion tags will read this cookie unless you opt-out.

90 days

Google Analytics ga.js

__utma

Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.

2 years from set/update

__utmt

Used to throttle request rate.

10 minutes

__utmb

Used to determine new sessions/visits. The cookie is created when the javascriptlibrary executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.

30 mins from set/update

__utmc

Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmbcookie to determine whether the user was in a new session/visit.

End of browser session

__utmz

Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.

6 months from set/update

__utmv

Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.

2 years from set/update

ASP System

ASPSESSIONIDASDQRTAD

This cookie contains information that identifies the user and is destroyed when the session expires.

Session

Cookieconsent_status

This cookie enables you to accept our cookie statement once every year.

1 year

Consent

If you continue to use our websites we will assume that you are happy to receive all cookies from our websites.

Links to other websites

Our websites may contain links to other websitess run by other organisations. This privacy policy applies only to our websites‚ so we encourage you to read the privacy statements on the other websitess you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our websites.

In addition, if you linked to our websites from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you through this websites, the information which you provide to us may be transferred to countries outside the European Union (“EU”). These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Websites recording

Our web site may also use the web site recording service that may record mouse clicks, mouse movements, page scrolling and any text keyed into websites forms. Data collected by websites recording is for Copperfield Recruitment Ltd internal use only. The information collected is used to improve our websites usability and is stored and used for aggregated and statistical reporting.