Grant Reporting Requirements

The purpose of this bulletin is to remind Federal Transit Administration (FTA) grantees of the reporting requirements for all active grants using the Transportation Electronic Award Management (TEAM) system.

Per FTA Circular 5010.1D  Grant Management Requirements (http://www.fta.dot.gov/legislation_law/12349_8640.html), Chapter III, Federal Financial Reports (FFRs) and Milestone Progress Report (MPRs) must be submitted within 30 days after the end of the reporting period. The reporting period for each individual grant is determined by:

1. Population of the area where the grantee is located, and
2. The FTA funding programs under which the grant was funded.

For example, a grantee is required to submit FFR and MPR on a QUARTERLY basis if
1. The grantee is located in an area 200,000 or more in population, or
2. The grant is a Section 5309 grant that includes construction of a facility, regardless of location and population, or
3. The grant is funded under or American Recovery and Reinvestment Act (ARRA).

A grantee is required to submit FFR and MPR ANNUALLY if
1. The grantee is located in an area under 200,000 in population, or
2. The grant is a State Administered Program grant, or
3. The grant is a planning grant.

The table below lists the federal fiscal periods and the corresponding report due dates:

In addition to this bulletin, the FTA Region 10 Office will be hosting a webinar to provide guidance to grantees on the how-tos in preparing FFRs and MPRS. This webinar is scheduled for October 18, 2012, from 10:00 am  12:00 noon (Pacific Time).

The webinar will go over the attached TEAM Grant Reporting Instruction PowerPoint presentation, followed by a questions-and-answers session. The intended audience for this webinar is all Region 10 grantees.