The GDPR and CPREC

On 25th May 2018 the EU General Data Protection Regulation will come into force. This requires that organisations that hold data that could be used to identify an individual conform to certain regulations. This will affect CPREC, and the purpose of this page is to explain what this means to us as a club, and to you as a member or visitor. It is our understanding of the GDPR at the present time, and so some of what follows may change. Not all of the requirements are applicable to us as we do not use your information for any purpose other than to contact you about forthcoming lectures and activities concerning the club.

The data we hold on individuals is some or all of the following: Name and address, email address, telephone number(s), membership status (paid up or not), call sign. If you become a member of the club you are implicitly agreeing that we hold your name and membership status as a minimum as otherwise the club could not function. However you have the right to see what data we hold, to ask that data be deleted, the right to be 'forgotten' on leaving the club (all data deleted), and the right to correct any incorrect information we hold. This can be done by sending an email to cprec.g2lw[AT]gmail.com

The data is only used to contact you about forthcoming talks and activities concerning the club, or to ask you about your future membership status. We do not share your data with any other organisation and the only people who might see and use your data to contact you are members of the committee.

Data we hold about you is held securely in an encrypted form. Only the secretary and the newsletter editor have copies of the data although they may share information held with other members of the committee if necessary.

Data is held for as long as you remain a member of the club and for a period of not more than 5 years after that, although you may ask for all your data to be deleted at any time after you leave the club.