Public Records Policy

By state law, recent public records administered by this district are available to the public upon request. All available records are maintained by the district secretary. Please fill out the public records request form below and return it to the district office by mail or fax. A reasonable fee may be required for reproduction costs.

Requesting Public Records

In accordance with the California Public Records Act of 2004, recent public records administered by this district are available to the public upon request. All available records are maintained by the district secretary. Please fill out the public records request form below and return it to the district office by mail or fax. A reasonable fee may be required for reproduction costs.

The California Public Record Act Requirements

Provided that if a member of the public appears in person during normal office hours at Ironhouse Sanitary District, 450 Walnut Meadows Way, Oakley, CA, where Ironhouse Sanitary District public records are maintained requesting the right to inspect disclosable documents located at such facility, such person shall be presented with such documents for inspection as soon as practicable after making such a request following determination by the Authority officers or staff as to any applicable exemptions. Hard copies of records and documents requested will be provided to the member of the public making the written or oral request for such documents upon reasonable payment requested by staff.

Records will be made available in an electronic format if such a document is currently maintained in such a format. Ironhouse Sanitary District is not obligated to reconstruct a record in an electronic format if the record is no longer available in that form.

Timing of the Response

Each request for Ironhouse Sanitary District records shall be reviewed as soon as possible by Authority officers or staff to determine (i) whether the documents are exempt under the Act, (ii) where the documents are located and (iii) if to be copied by Ironhouse Sanitary District, an estimation of the time required for duplicating and shipping the requested documents and the cost of duplication and shipping will be determined. This determination will be provided to the person requesting documents not more than 10 days after the Ironhouse Sanitary District has received such request unless "unusual circumstances" exist, in which case, the person requesting documents shall be provided in writing, the date that the determination will be made available (which date shall be not be extended more than 14 days thereafter) and the unusual circumstance causing the delay.

Upon receipt of payment of costs, Ironhouse Sanitary District shall promptly make the requested copies of documents available to the person requesting such documents.

Records Retention Policy

As adopted in Ironhouse Sanitary District’s Resolution 05-26, Ironhouse Sanitary District follows a strict records retention policy that can be viewed below.