University Regulations

X. PROCEDURES GOVERNING ACADEMIC DISHONESTY
(Undergraduate Students)

NOTES: 1) These PROCEDURES shall apply to all academic offences relating to undergraduate studies involving, but not
limited to, those students who either have been or who are enrolled at Memorial University. Notification of an allegation of
academic dishonesty will be forwarded to the last known mailing address of the student as noted on the files of the
Registrar. The University reserves the right to implement action under these PROCEDURES where an allegation has been
made against a student but where reasonable efforts to contact the student fail.2) While a student can continue in a programme of studies, if eligible, while an investigation under these PROCEDURES is
being carried out, the University does not accept liability for any consequences to the student's progress including
retroactive effect on grades and promotion within a programme, arising from an investigation and any negative decision
rendered. However, the University may take these consequences into account, as appropriate and to the extent feasible, in
cases where charges are dropped or the student is not found guilty.

1. General Procedure

a) When a member of the University Community (faculty, staff, student) has grounds for belief that an academic offence
has been committed, he/she shall report the matter without delay to the Head of the Department, or in the case of
non-departmentalized academic units, to the Dean or Director. In the case of non-academic units, such as the Registrar's
Office, Library and Computing and Communications, the matter shall be referred to the University Officer in charge of that
unit. There should then be a direct attempt to resolve minor offences between the instructor or staff member and the
student(s) concerned. Only if resolution proves impossible, or one party is dissatisfied with the resolution, should the
Department Head, Dean, Director or Officer become further involved.

b) If, in the judgement of the Department Head, Dean, Director or University Officer, the alleged offence against University
regulations is such as to warrant resolution through formal procedures, the Department Head (via the Dean of the Faculty),
Dean, Director or University Officer will refer the matter to the Chairperson, Committee on Undergraduate Studies of the
Faculty or School, and PROCEDURES FOR FORMAL RESOLUTION will be implemented.

c) If, in the judgment of the Department Head, Dean, Director or Officer, the offence warrants resolution through informal
procedures, the individuals involved will be advised to attempt to resolve the matter without proceeding to a formal
hearing. In the event that no resolution is possible through informal procedures between the individual parties, the
Department Head, Dean, Director or Officer will institute formal proceedings. In all cases, it is the responsibility of the
Department Head, Dean, Director or Officer to ensure that fairness and impartiality are achieved in the treatment of
students.

NOTE: In the case of the Sir Wilfred Grenfell College, for Dean, read Principal of the College; for Head of Department,
read Co-ordinator of the Department; for Committee on Undergraduate Studies of the Faculty or School, read Academic
Committee of the College; for Senate Committee on Undergraduate Studies, read Corner Brook Sub Committee of the
Senate Committee on Undergraduate Studies.

2. Academic Offences

NOTE: In the following section the plural shall be deemed to include the singular.

Academic offences shall be deemed to include, but shall not be limited to, the following:

a) Cheating on examinations, theses, assignments, work term reports, projects, internship reports, or any other tests

Cheating includes copying from another student's work or allowing another student to copy from one's own work,
consulting with any unauthorized person during an examination or test, or using unauthorized aids; or knowingly recording
or reporting false empirical or statistical data. The work referred to includes examinations, theses, assignments, work term
reports, projects, internship reports, or any other tests which are to be used in judging the student's performance in a course
or programme of study, or on any special tests which the University may offer.

b) Impersonating another student or allowing oneself to be impersonated

By impersonation is meant the imitation of a student or entrance into an arrangement with another person to be
impersonated for purposes of taking examinations or tests or carrying out laboratory or other assignments.

c) Plagiarism

Plagiarism is the act of presenting the ideas or works of another as one's own. This applies to all material such as essays,
laboratory reports, work term reports, design projects, seminar presentations, statistical data, computer programmes and
research results. The properly acknowledged use of sources is an accepted and important part of scholarship. Use of such
material without acknowledgement, however, is contrary to accepted norms of academic behaviour.

d) Theft of examination papers or other material

By theft is meant obtaining by any improper means examination papers, tests, or any other such material.

e) Use and/or distribution of stolen material

The use of material which the student knows to have been improperly obtained and/or the distribution of such material is
considered to be an academic offence.

f) Submitting false information

This offence includes falsifying academic forms or records, submitting false credentials, medical or other certificates, or
making a false, misleading or incomplete declaration to the University.

g) Submitting work for one course which has been or is being submitted for another course without express
permission to do so

This includes the presentation of an essay, report or assignment to satisfy some or all of the requirements of a course when
that essay, report, or assignment has been previously submitted or is concurrently being submitted for another course
without the express permission of the professor(s) involved.

3. Procedures for Informal Resolution

If, upon receiving a report of an alleged academic offence, the Department Head, Dean, Director or Officer decides that an
attempt should be made to resolve the matter informally the following procedures shall apply:

a) The Department Head (Dean, Director or Officer) shall request that the accusor and the accused meet with him (or her)
and at the meeting the Department Head (Dean, Director, or Officer) shall state the allegation, indicate the range of
applicable penalties, and arrange a second meeting between the accusor and the accused only.

b) At the second meeting the parties (accusor and accused) shall endeavour to obtain a mutually satisfactory resolution of
the matter.

c) The parties (accusor and accused) shall report jointly to the Department Head (Dean, Director or Officer) on the result of
their second meeting.

d) If the report is of a resolution which the Department Head (Dean, Director or Officer) considers to be fair and equitable
the matter shall be considered closed. If the Department Head (Dean, Director or Officer) considers the reported resolution
to be unfair and/or inequitable he or she will endeavour to obtain an alternative satisfactory resolution directly with the
parties.

e) Should all reasonable efforts to obtain an informal resolution fail, the Department Head (Dean, Director or Officer) will
refer the case to the Chairperson of the Faculty Committee on Undergraduate Studies and shall inform the accusor and the
accused accordingly. From this stage onward procedures for formal resolution will apply.

NOTES: 1) A student may request, during the procedures for an informal resolution, that his or her case be referred to the
Chairperson of the Faculty Committee on Undergraduate Studies, and thereafter the procedures for formal resolution will
apply.2) Procedures for Informal Resolution will not be applied to cases involving alleged offences on final examinations.3) If at any stage of the procedure for either informal or formal resolution, the accused fails to appear or to respond to a
charge, without reasonable cause, within two weeks of notification of an allegation, action may be taken on the charge in
the absence of the accused.4) If at any stage of the procedures for either informal or formal resolution, the accusor fails to appear at a scheduled
hearing to defend an allegation, without reasonable cause, within two weeks of notification by the Department Head,
Dean, Director or Officer, the action will be dismissed.

4. Procedures for Formal Resolution

If the matter cannot be resolved following the Procedure for Informal Resolution as outlined above, or if the allegation
involves a major breach of University regulations, the following procedures shall apply:

a) If the Department Head (in consultation with the Dean), Dean, Director or Officer is satisfied that the student has a
serious case to answer, he or she shall inform the student in writing of the nature of the case against him or her. In addition,
the Department Head, Dean, Director or Officer shall report to the Chairperson of the Faculty Committee on Undergraduate
Studies, or delegate, who will interview separately the accusor, the accused and relevant witnesses. At this interview the
Chairperson of the Faculty Committee on Undergraduate Studies, the accusor, the accused and relevant witnesses all have
the right to be accompanied by a registered student or a member of the Faculty or staff of the University.

b) Upon completion of these interviews, the Faculty Chairperson, or delegate, shall submit a written report of all findings to
the Chairperson of the Senate Committee on Undergraduate Studies.

c) The Chairperson of the Senate Committee on Undergraduate Studies shall present this report to both the accusor and
accused for perusal and comment. Once in receipt of this report, the accusor and accused shall have two weeks in which to
submit to the Chairperson of the Senate Committee on Undergraduate Studies any additional comments on the report that
he or she wishes to be considered in the deliberations of the Senate Committee.

d) The Chairperson of the Senate Committee on Undergraduate Studies shall present to the Committee for decision all
information received from the Faculty Chairperson as well as comments from the accusor and accused. The Faculty
Chairperson who submitted the written report shall remain at the meeting held to consider the case to answer questions
raised by the Committee and to provide information pertinent to the case, but shall be absent from the voting process.

e) The Senate Committee on Undergraduate Studies shall take appropriate action in accordance with the section headed
"Penalties".

NOTES: 1) If at any stage of the procedure for either informal or formal resolution, the accused fails to appear or to
respond to a charge, without reasonable cause, within two weeks of notification of an allegation, action may be taken on
the charge in the absence of the accused.2) If at any stage of the procedures for either informal or formal resolution, the accusor fails to appear at a scheduled
hearing to defend an allegation, without reasonable cause, within two weeks of notification by the Department Head,
Dean, Director or Officer, the action will be dismissed.

5. Penalties

A student who has been found guilty of an academic offence will be subject to a penalty or penalties commensurate with
the offence. The range of penalties and their determination is given below. Enforcement of penalties resulting from Formal
Procedures will be overseen by the Registrar. Some cases may warrant more than one penalty for the same offence, and
previous academic misconduct will be taken into account in determining penalties. Penalties resulting from informal
resolution shall be limited to 5(a) and 5(b).

a) Reprimand

This shall be in the nature of a warning by the Department Head (Dean, Director or Officer) or the appropriate Committee
to the student that his/her behaviour has been unacceptable to the University.

b) Reduction of grade

A reduction of grade will apply to an examination, test, or assignment to which an offence is relevant, and will be decided
by the Senate Committee on Undergraduate Studies upon the recommendation of the Department concerned in the case of a
formal resolution, or by a Department Head, (Dean, Director or Officer) in the case of an informal resolution.

c) Probation

The period of probation will be determined by the Senate Committee on Undergraduate Studies. The impact of being
placed on probation is that the commission of any further academic offence during the period of probation may lead to
suspension or expulsion.

d) Suspension

Suspension will apply to a course, department, faculty, school, or the University. The period of suspension will be
determined by the Senate Committee on Undergraduate Studies and shall not exceed six consecutive semesters.

e) Expulsion

The recommendation for expulsion from the University will be made by the Senate Committee on Undergraduate Studies
to the President for his/her final decision. Prior to the President's decision, the Senate Committee will notify the accused, in
writing, of the recommendation for expulsion from the University. The accused will be allowed a period of two weeks
following the date of release of such notification to lodge an appeal before the President's final decision concerning
expulsion from the University. Any such appeal should be made in writing to the Executive Committee of Senate.

6. Transcript Entries

Transcript entries shall relate to the penalty(ies) imposed as follows:

Penalty

Transcript Entry

Reprimand

No transcript entry

Reduction of Grade

Entry of final grade for course

Probation

"On probation at the University for academic misconduct until Day,
Month, Year"*

Suspension

"Suspended from the University/
Faculty/School/Programme/Course for academic misconduct until
Day, Month, Year"*

Expulsion

"Expelled from the University for academic misconduct"

* These entries will be removed entirely upon the expiry of the period of Probation or Suspension.

7. Disposition of Documentation

The disposition of documents relating to allegations under these procedures shall be as follows:

a) In cases where the allegation was either found "not proven" or "unfounded" no documentation shall be retained.

OTHERWISE

b) In the case of a resolution effected through the PROCEDURES FOR INFORMAL RESOLUTION, all documentation
shall be retained in the office of the relevant Department Head, Dean, Director or Officer.

OR

c) In the case of a resolution effected through the PROCEDURES FOR FORMAL RESOLUTION all documentation shall
be forwarded to the Office of the Registrar.

8. Right of Appeal

Appeals of decisions of the Senate Committee on Undergraduate Studies resulting from PROCEDURES FOR FORMAL
RESOLUTION may be made to the Executive Committee of Senate.