3 Executive Summary When state policymakers are writing a budget, they should be mindful of the future, not just the present. The state budget is the single most important document that a state government produces each year, and it receives close public scrutiny. It serves as both a financial plan and a policy document that is, a description of the policies the state intends to pursue in the future. The spending, tax, and other policy decisions that comprise the budget have consequences for a state s fiscal and economic security that last long beyond the budget year. Often, however, policymakers focus on the immediate effects of policy decisions and fail to account for their longer-term consequences. Many states, for instance, fail to produce multi-year spending plans, fail to establish sound rainy day funds, and/or fail to follow best practices for forecasting revenues, spending commitments, pension obligations and the like. These are proven methods to improve long-term planning, yet they are underutilized. This report describes the ten key tools that can help states chart their fiscal course accurately and make corrections when needed; it also surveys the 50 states and the District of Columbia on the degree to which they use these tools. It finds that the use of these tools cuts across regional and partisan divides. For instance, Connecticut, Maryland, and Tennessee incorporate most of the ten tools into their budget processes. New Jersey, Oklahoma, and South Dakota incorporate the fewest. The timing is right for states to adopt a much more rigorous approach to their long-term budget planning. The fiscal crisis of the last few years prompted skepticism about states ability to fund public services such as education, health care, and infrastructure. The Great Recession the most severe recession in seven decades blasted holes in state budgets from which they have yet to fully recover. State tax revenues remain just below where they were five years ago (after adjusting for inflation) even as costs such as health care have risen faster than general inflation and the number of students, the elderly, and other state residents needing services has grown. Demographic changes such as the aging population are putting increasing pressure on state budgets, while the future course of health care costs, one of the largest parts of state budgets, remains unclear. Also, the federal government, which provides about one-quarter of state and local revenues, is on track to make deep spending cuts (under the 2011 Budget Control Act and sequestration) that could hit states hard. Despite these fiscal challenges, state-funded services are essential to the nation s economy and will remain so long into the future. State policymakers should be thinking hard about the future whenever they write a budget, because their decisions will have very big implications many years down the road. They should be asking: Is our state s future workforce well-suited for the jobs of tomorrow? Will our infrastructure meet emerging needs? Is our tax system sufficiently up-to-date for the 21 st century economy? And how will our budget choices today affect our ability to provide residents with a high quality of life for decades to come? Laying out a clear roadmap of the implications of the state budget using proven, nonpartisan methodologies can reduce uncertainty and help a state handle the outside shocks that will inevitably arise. Specifically, to budget wisely for the future, every state needs: A map for the future: The budget and accompanying documents should include a detailed roadmap of the budget s immediate and future impacts on the state s fiscal health. 3

4 Professional and credible estimates: Standards and sufficient oversight are needed to guarantee that these analyses of the budget s impacts are professional, credible, and prepared without political influence. Ways to stay on course: Mechanisms should be in place to trigger any needed changes during the budget year, before too much damage is done. These are achievable goals. Every state does these things to at least some extent. And a wide range of government budget experts agree they are needed (see box on page 5). But no state does them nearly as well as they could. The next sections outline the ten tools states should adopt for better fiscal planning. Mapping the Future Impact of the Budget: Tools 1-3 We identified the ten tools in this report through a survey of existing reports and consultations with experts on state budget analysis. The most obvious first step toward sound long-term budget planning is that the budget should include a description of how today s choices will affect the state s future fiscal health. During the budget development process, a state can build in a focus on the long term by including revenue and spending projections for at least five years in its annual or biannual plan. These forecasts are most useful when they explain the trends they reveal. For example, they could examine such questions as: Are debt service costs accelerating due to increased borrowing? or Is the design of the sales tax slowing revenue growth? Producing regular projections forces the governor and legislators to confront the implications of their proposals for years beyond the upcoming budget. It also allows for a better informed debate by the public and outside observers. States also should require, for bills that affect taxes or spending, timely and accessible fiscal notes that estimate the bill s savings or costs for at least the upcoming five years. States can further plan for the future by preparing a current services baseline, or projection of the cost of continuing to deliver the same quantity and quality of services as in the current budget period. This information allows the public and outside analysts to easily determine how proposed policy changes and program funding levels would affect public services. That, in turn, allows for more informed debates over the trade-offs required to balance the budget. Ensuring That Projections Are Professional and Credible: Tools 4-6 It is not enough that long-term planning exists; it must also be based on credible, professional information so that it is not ignored. For example, states can depoliticize a critical part of the budget preparation process by creating a consensus revenue forecast, which is an agreement among the executive branch and both houses of the legislature on a revenue forecast for upcoming years. Another way to ensure that the fiscal plan is taken seriously is to establish a non-partisan, professional legislative fiscal office to provide a check on the information prepared by the executive branch. 4

5 Experts Agree on Need for Planning A wide range of independent experts including budgeting professionals, bond rating agencies, and academic researchers have long recognized the importance of forecasting the potential impact of state tax and spending decisions for the long term. For example, eight of the major associations that represent elected officials and professional managers and finance professionals formed a commission called the National Advisory Council on State and Local Government Budgeting in The top of their list of recommended budget practices states, A good budget process incorporates a long-term perspective. a Similarly, the head of the General Accounting Office listed information about the long-term impact of decisions as the first of four principles for the budget process in 2002 congressional testimony. b In addition, the criteria used by Moody s and Standard & Poor s, c major bond rating agencies, to determine the fiscal health of governments emphasize the importance of long-term planning. These organizations as well as the National Association of Budget Officers, various academics, and others that study public budgeting all agree that planning ahead is important. They have also identified a number of mechanisms that states can use to carry out this planning. The budgeting tools most commonly identified are multi-year forecasts of base revenues and spending and the impact of changes in tax and spending policy, a consensus process for estimating revenues, rainy day funds, information on the cost of tax exemptions and credits, regular budget status reports, and oversight of debt levels and pension costs. In addition, some budget professionals recommend the use of current services baselines, independent legislative fiscal offices, and sunsets (expiration dates) for tax expenditures. The ten tools that comprise the list of recommended tools in this report are drawn from this literature. CBPP also enlisted the help of state budget experts from the Rockefeller Institute of Government, the Council of State Governments, the National Association of State Budget Officers, and the Urban Institute to review the list of tools we compiled. d a) National Advisory Council on State and Local Budgeting, Government Finance Officers Association, Recommended Budget Practices: A Framework for Improved State and Local Budgeting, June b) United States General Accounting Office, Testimony before the Committee on the Budget, House of Representatives, Statement of Susan J. Irving, Director, Federal Budget Analysis, April, 25, c) See US States Rating Methodology, Moody s Investor Service, April 17, 2013 and U.S. Public Finance: U.S. State Ratings Methodology, Standard & Poor s, January 3, d) These experts agreed that these are important and useful mechanisms for state fiscal planning. They do not necessarily endorse each tool as required for each state to plan effectively Pension costs are often cited as a concern for state budgets, and one key to reducing (or preventing) the accumulation of new, unfunded pension obligations is for a state to determine the level of contributions needed to state pension funds and make those contributions regularly. Because of the complexity this involves, regular reviews by independent authorities of the process used to determine pension contribution levels and underlying assumptions are necessary. Ways to Stay On Course: Tools 7-10 The budget process is not over once the legislature adopts a budget. Some basic elements of a budget forecast, such as inflation, the state of the economy, or the makeup of the state s population, cannot be known with certainty; even with the best methods, some assumptions will prove 5

6 incorrect. A state must be able to manage revenues and spending throughout the year to deal with these uncertainties. For example, when available revenues fall short of projected spending in the middle of the budget year due to a weak economy, adequate and well-designed rainy day funds can reduce the need for damaging service cuts and tax increases. But a state must fill its rainy day fund in good times to prepare for bad times. Formal deposit rules encourage states to make such deposits by making it harder to forgo deposits without attracting the notice of outside observers. When recessions occur, states must scrutinize all forms of spending. An important tool for this is oversight of various tax expenditures (tax credits, deductions, and exemptions that reduce state revenue), which in many ways function as spending through the tax code. This will enable states to make sound choices between the most essential tax expenditures and those the state can forego. For example, states can regularly publish tax expenditure reports that list each tax break and its cost. And states can enact sunset provisions so that tax breaks expire in a specified number of years unless policymakers choose to extend them. States also need tools for managing their long-term funding commitments. These include their pension obligations to retired state employees and their obligations to repay bonds that were issued to fund the construction of schools, roads, bridges, and other infrastructure. Because of the longrunning and fixed nature of these obligations, it is particularly important that states regularly check whether they are meeting these obligations by establishing prudent rules on pension funding and debt levels. For example, states should make the full payment required each year to ensure that pension trust funds will be able to cover future costs or should catch up quickly if they are temporarily unable to make the full payments. Also, to assure that debt service obligations remain affordable, states should establish guidelines for appropriate levels of debt relative to the size of a state s economy. In addition, a state must monitor the overall balance of the budget between revenues and spending throughout the year. No state will be able to predict all economic ups and downs or budget pressures and design a budget that addresses them all automatically. Regular revenue and spending status reports during the course of the fiscal year that combine revised revenue estimates with updated spending projections will shine a light on fiscal problems while there is time to correct them. 6

7 Ten Tools for Budgeting for the Future Here are ten mechanisms states can use to inform long-term planning. Does the Budget Provide a Map of the Future? Multi-year forecasts of revenues and spending: projections of revenues and current services spending for at least five years. These projections should be a regular part of the budget and should be detailed and easily accessible. Fiscal notes with multi-year projections: an established set of guidelines for preparing fiscal notes that estimate the savings, costs, or revenue changes for the current year and at least five future years. Estimates should be easily available. Current services baseline: a projection of how much it will cost a state in an upcoming budget period to deliver the same quantity and quality of services to residents that it is delivering in the current budget period, taking into account factors such as inflation, expected changes in the number of people utilizing those services, any previously enacted rule changes that have not yet phased in, and ongoing formula-based adjustments. Are the Projections Professional and Credible? Independent consensus revenue forecast: a formal mechanism to create consensus among the executive and legislative branches on a revenue forecast. Legislative fiscal office: a non-partisan agency that analyzes the budget and other bills that affect spending and revenues. Pension oversight: regular reviews by independent authorities of methods used to determine future pension funding. These reviews should be published and easily accessible to the public. Are Ways to Stay on Course in Place? Well-designed rainy day fund: a reserve fund designated for situations where state revenues drop or expenditures increase unexpectedly. These funds should not be capped at an inadequate level (below 15 percent of the state budget) and should be governed by rules that encourage deposits in good times and provide notice if deposits are skipped. Oversight of tax expenditures: expiration dates for tax expenditures after a set number of years to subject them to regular scrutiny of their cost and effectiveness, in addition to tax expenditure reports that list the costs of individual tax breaks. Pension funding and debt level reviews: recommended standards for pension funding and guidelines for the amount of debt that the state can incur. Budget status reports: regular reports by a professional fiscal authority on updated revenue and spending projections in order to determine if the budget is on track. 7

8 Rating the States This report grades states on how well they have implemented the tools described above. We evaluated each state on its use of each tool and assigned a score on a simple scale: 0 if the state does not use this tool at all, ½ if it uses the tool but in a way that needs significant improvement, and 1 if the tool is in place, is well designed, and is accessible to the public. 1 Finally, we summed the scores on each of the individual tools to determine an overall score for each state on a scale of one to ten. Figures 1 and 2 show the results. (The District of Columbia is included in counts of states.) Figure 1 Most States Fall Short on Long- Term Budget Planning Sound planning is not a partisan or a regional practice. (See Table 1.) For example, New York (the prototypical liberal northern state) and Louisiana (a southern state with a much more conservative bent) both do relatively good jobs of planning ahead, while there is much room for improvement in both Alabama and Massachusetts. These examples also show that the ability to look ahead does not dictate a Source: CBPP analysis of state reports and policies particular set of tax or spending programs. Rather, it allows a state to see and plan for the future effects of whatever policy is being proposed, whether an expansion of assistance for low-income students or the elimination of a state s income tax. 1 Accessible means that the analysis generated by the tool is summarized clearly and easily available to the public online, rather than an internal report. 8

9 Figure 2 States Use of Fiscal Planning Tools Varies Widely NOTE: 0 is Worst; 10 is Best 9

12 I. The Benefits of Budgeting for the Future Budgeting for the future brings many benefits to a state and its residents. Long-term planning can: Provide a more realistic time horizon. Long-term planning allows the state s policymakers and residents to consider the future consequences of the budget and tax choices made each year. The standard one- to two-year state budget cycle creates an artificial horizon. A longer-term focus allows for the sustained effort that is needed for many initiatives that will take longer to bear fruit. Improve stability. Better fiscal planning strengthens state initiatives by ensuring more predictable funding for programs. It is difficult to implement programs effectively if funding varies significantly and unpredictably from year to year. For example, a state may expand pre-kindergarten funding in a year when revenues are growing, but school districts will likely hesitate to hire and train the needed staff if they have reason to believe the state funding will not continue the next year. The best employees may also be reluctant to work on new initiatives if the program may be eliminated at any point because the full cost was not recognized and planned for. Encourage priority-setting. Long-term budget planning facilitates other types of planning by community leaders, public officials, and others. For example, it requires asking what the state s workforce will look like; evaluating the condition of the state s roads, bridges, and school buildings; and examining demographic trends. With this information, policymakers can decide whether to expand or scale back particular investments in higher education, health care, infrastructure, and other areas. Reduce public uncertainty. Long-term budget planning reduces uncertainty for individuals and businesses about what services they will receive and what taxes they will owe. A clearer view of what the future holds for taxes and services can improve a state s business climate and improve attitudes towards government. Businesses often argue that they need more certainty about future tax levels for planning purposes. In addition, the need to address persistent shortfalls contributes to dissatisfaction with government, weakening support for education, health care, and other investments that contribute to the state s economic growth. When a state must raise taxes merely to continue existing programs or when taxes remain constant but services deteriorate, the public may conclude that government is wasteful. Allow for course corrections. Having a plan and including indicators that signal when the budget is off course can enable policymakers to make corrections that can prevent larger problems, even when they result from economic forces out of policymakers control. For example, provisions that encourage the replenishment of rainy day funds in good times will lessen the need for unplanned tax increases or spending cuts when the economy slows. Looking ahead also can help a state avoid solutions that only worsen future problems. Skipping pension payments, or relying too much on debt, can address short-term budget pressures but do long-term damage to a state s budget. States are less likely to rely on these measures when they are highlighted and their implications are debated in public view. 12

13 Of course, planning ahead by estimating the long-term cost of a program or a tax break and building in funding does not replace the need to evaluate the effectiveness of initiatives each year in the budget process. Rather, it will enrich these evaluations. II. A Map for the Future There are three key tools that together create a roadmap of the budget s immediate and future impacts on the state s fiscal health: multi-year budget forecasts, multi-year fiscal notes, and current services baselines. This chapter describes each one in turn. Tool #1: Multi-Year Forecasts of Revenues and Spending Long-term planning begins with estimating the future course of both sides of the budget: revenues and spending. Figure 3 Tool # 1: Multi-Year Forecasts of Revenues and Spending When a state adopts a budget, analysts prepare projections of revenues and spending for the budget year (or two, in the case of states with a biennial budget) and sometimes for additional years. One- or two-year estimates allow a state to adopt a near-term balanced budget as their laws typically require, but they don t facilitate longer-term planning. Multi-year projections should be provided not just for the total budget, Source: CBPP survey of published state budget information. but also for program areas or departments and for individual programs. Aggregated or summary data are useful because they show big-picture trends, but sometimes they mask large changes within individual programs or areas. These projections should be a regular part of the budget and should be detailed and easily accessible so that the public and others can weigh in on proposals. Why This Tool Is Important Budget numbers change over time as a result of inflation, population growth, changes in income, and other factors. So the fact that a state s revenue stream is sufficient to finance programs and policies in one period does not guarantee it will be sufficient in the next. A multi-year budget projection can provide an early warning sign of unbalanced budgets to come or, conversely, an early alert of a budget surplus. And they can signal how a state s spending patterns may be changing, providing opportunities for course corrections. 13

14 Accurate information on the short- and long-term costs of tax and spending proposals reduces the need for the unplanned spending cuts or tax increases that can result when a program or tax cut turns out to be unaffordable. Policymakers or technical staff in budget offices or legislative fiscal analyst offices are sometimes reluctant to provide longer-term projections. They may argue that even short-term estimates often prove inaccurate and that foreseeing economic conditions five years out is even harder. While that is true, a best estimate is better than none at all; even an estimate for a fifth year that is 10 percent off, for example, would give policymakers a better understanding of the future impact of policies enacted today than they otherwise would have in most states. Features of Multi-Year Revenue and Spending Forecasts The state prepares either revenue or spending projections for at least one year beyond the upcoming budget. Revenue projections are broken down by revenue source. State spending forecasts are detailed to at least the agency or function level. The overall grade for this tool is 0 if the state projects neither revenues nor spending beyond the upcoming budget, ½ if it projects both revenues and spending without a detailed breakdown or projects only one of these but with a detailed breakdown, and 1 if it projects both revenues and spending with a detailed breakdown for at least one. 14 Current Practices Some 24 states prepare revenue projections that extend beyond the upcoming budget, and 19 of them provide a breakdown by revenue source. (See Table 3.) The situation is worse for spending estimates. Only 18 states project spending beyond the upcoming budget, and only 13 provide detail at the agency or budget function (education, health care, etc.) level. In addition, few of these spending estimates attempt to show the full cost of continuing programs at the same level after accounting for changes in costs and caseloads. For more information on state spending projections, see the discussion of current services baselines later in this paper. Examples Minnesota regularly prepares financial reports that project revenues and spending and estimate the resulting budget surplus or shortfall. These projections allow the state to adopt a budget that takes into account the effect on future years. For example, in November 2012, an improving economy resulted in higher-than-expected revenues for Minnesota s two-year, fiscal year budget. This, coupled with lower-than-projected spending in some areas, meant that the state was likely to end the budget cycle with a positive balance. However, projections revealed that Minnesota faced budget shortfalls for the next two-year budget cycle. In addition, the state had previously balanced its budget with a school funding payment shift a one-time measure that had to be undone once revenues recovered which

15 would expand the upcoming budget hole. On top of this, policymakers favored expanding education funding to improve K-12 education and making college tuition more affordable. The multi-year projections informed the state s budget-making in Rather than use the temporary surplus to fund education increases, which would have been unsustainable, the state also included a tax increase in the budget, ensuring that the education funding was paid for on an ongoing basis; the tax increase was large enough also to reduce the size of future shortfalls. Figure 4 Tool #2: Fiscal Notes With Multi-Year Projections Tool #2: Fiscal Notes With Multi-Year Projections States typically enact a single budget bill, but many other bills filed during a legislative session propose tax or spending policy changes that will cost or save the state money. If states aren t careful, such changes can throw the budget out of balance. Source: CBPP report "Improving Budget Analysis of State Criminal Justice Reforms, updated. So states should produce high-quality fiscal notes official state estimates of the savings or cost of proposed legislation for any bills with significant budgetary impact. These fiscal notes should be consistent, properly researched, detailed, and accessible. 2 For purposes of fiscal planning, of course, it is particularly important that notes accurately estimate the fiscal impact for at least five years into the future. Why This Is Important By improving fiscal notes and including projected costs, states can help legislators recognize any future savings or additional demands on state revenues and better allocate scarce budgetary resources. Without an official certification of whether the savings or costs of proposed program or tax changes are permanent, lawmakers and the public cannot evaluate their full impact. 2 A 2012 analysis by CBPP and the American Civil Liberties Union examined fiscal notes for significant adult sentencing and corrections bills enacted between 2008 and The analysis provides insight into the fiscal note practices of the states and lays out best practices for writing fiscal notes. See Michael Leachman, Inimai M. Chettiar, and Benjamin Geare, Improving Budget Analysis of State Criminal Justice Reforms: A Strategy for Better Outcomes and Saving Money, Center on Budget and Policy Priorities and the American Civil Liberties Union, January 11,

16 In fact, policymakers routinely design changes in spending programs or the tax code so that they have a modest budget impact in the initial year or biennium but a much larger one in subsequent years. This enables policymakers to squeeze their initiatives into annual or biennial balanced-budget requirements, leaving to subsequent policymakers the problem of how to balance future budgets. On the other hand, some reforms that produce substantial long-term savings, such as certain changes to education policy or criminal justice practices, require modest up-front costs. If states consider the up-front costs but not the future savings, they may miss those longer-term benefits. Similarly, states that omit long-term impacts risk enacting policies whose high future costs may squeeze the rest of the budget later on. Current Practices Features of a Fiscal Note That Includes the Long-Term Impact The state should regularly publish estimates of the cost of revenue and spending proposals for more than one year. For proposals that are phased in, the state should publish estimates of the costs for each year until the measure is fully effective. Ideally, the state should regularly publish estimates of the cost or revenue-raising potential of new initiatives for at least five years. The overall grade for this tool is 0 if the state does not prepare fiscal notes or the notes include only one year of cost or savings information, ½ if it prepares fiscal notes with projections that cover more than one year and/or multi-year projections for measures that phase in, and 1 if it always prepares fiscal notes with projections that cover at least five years. Often, official state estimates of the savings or costs of proposed legislation either do not exist or lack the information necessary to good long-term decision-making. For example, in a recent Center on Budget and Policy Priorities study of state criminal justice legislation, about 15 percent of fiscal notes did not estimate a budgetary impact or indicated only that the impact was a generically positive or negative one. Even when an estimate is prepared, most states fail to examine proposals fiscal impacts beyond a year or two, as Table 4 shows. Only ten states regularly produce fiscal notes that include projected costs and revenues for at least five years. Examples Fiscal notes that enable policymakers to take the long view are particularly essential for some highly cost-effective reforms with upfront costs. For example, in 2007 Texas faced a rapidly growing prison population that the non-partisan Legislative Budget Board estimated would require at least $2 billion in new prison building by In response, the legislature enacted a reform plan that required, in the first two years after enactment, $241 million in spending on treatment programs and alternatives to prison for technical parole and probation violations. By reducing the need for prison beds over the next five years, the reform package allowed the state to avoid the $2 billion in 16

17 new prison spending. 3 The five-year cost projections prepared by the Legislative Budget Board enabled legislators to accurately assess the plan s savings. Multi-year estimates are also necessary for examining the affordability of tax cuts. For example, in 2012 Governor Mary Fallin of Oklahoma proposed phasing out the state s income tax. Supporters argued that it would have little effect on the state s ability to fund education, health care, and other programs, pointing to the cost in the first year. But as fiscal notes accompanying the proposal showed, its cost would grow rapidly, from $131 million in the first year to $330 million the next year. Another 2012 proposal, to eliminate the income tax on a faster schedule, would soon have cost more than $1 billion a year, the Oklahoma Tax Commission estimated. These projections proved invaluable in demonstrating the impact of these tax cuts on important state services, and both bills were defeated. Another example is from the District of Columbia, where legislators must demonstrate that proposed tax cuts and program expansions are paid for by showing that they will not push the budget out of balance over the next four years. This strengthens budget discipline and has made it more difficult to enact back-loaded tax cuts or program expansions. Tool #3: Current Services Baselines Policymakers who are considering changes to spending programs should know how those changes would compare in cost to continuing the program unchanged. Such an understanding of the full impact of policy changes is another important element of planning ahead. When governors and legislative bodies put forward budget proposals, they almost always include policy changes that would affect such things as eligibility for state services, funding formulas for schools and local governments, changes in staffing levels, and so on. Comparing the potential fiscal impact of these changes to the Figure 5 Tool #3: Current Services Baselines Source: CBPP report "The Current Services Baseline, updated. 3 Justice Reinvestment in Texas: Assessing the Impact of the 2007 Justice Reinvestment Initiative, Justice Center, Council of State Governments, April pp. 3, 5, Although the 2007 reforms reduced the state s exploding prison population, that population has begun to rise in the last year. See U.S. Correctional Population Declined for Second Consecutive Year, Bureau of Justice Statistics, U.S. Department of Justice, 17

18 Features of a Current Services Baseline The state has a current services baseline in some form and, at a minimum, compares the budget request to a current services projection for the upcoming fiscal year. The state projects the current services baseline beyond the current budget. The state publishes current service projections as part of the regular budget process in the governor s recommendations, the enacted budget, or both. Assumptions such as inflation and caseload projections are clearly defined, and the current services baseline is easy to find and accessible in public budget documents. Estimates are detailed down to individual programs or line-items. The overall grade for this tool is 0 if the state does not prepare a current services baseline at some level for one year, ½ if it prepares such a baseline that meets less than half of the additional criteria listed above, and 1 if it prepares such a baseline that satisfies half or more of the criteria. state s current practices is next to impossible without a published current services baseline. A current services baseline (sometimes called a current services budget ) is a reality check in the budget process. It indicates what the state would have to spend on a given program, such as health care for poor children, property tax reductions for senior citizens, or economic development assistance to businesses, in order to maintain the program in its current form, 4 taking into account factors such as: Inflation and other changes in the per-person cost of providing the programs and services. (General inflation is not always the appropriate measure of these cost changes. In health programs, for example, medical cost growth would be more appropriate.) Any expected changes in the number of people utilizing those services and benefits due to population growth or other factors. Any previously enacted rule changes that have not yet phased in, ongoing formula-based adjustments (such as a school funding formula based in part on population growth), and other factors that would require statutory changes to undo. A current services baseline excludes the impact of proposed policy changes, such as changes in school funding formulas or Medicaid eligibility. This approach allows policymakers and the public to compare the baseline to a proposed or enacted budget allotment to see whether the budget reflects a spending cut or increase. States should include a clear and complete description of the assumptions used to estimate the current services baseline so that analysts can decide if the strictly-defined baseline would be sufficient to maintain programs at recent levels. For example, spending in the base might be 4 The specific name of current services-type analyses can differ by state. These analyses are also called continuation budgets or maintenance budgets, among other things. 18

19 uncharacteristically low because of spending cuts due to a recession or atypically high as the result of response to a natural disaster. In addition, there may be statutory provisions such as New York s cap on school aid spending growth that restrict spending below the amount needed to maintain current services. Detailed information on the assumptions used allow outside observers to decide if circumstances require additional adjustments. 5 Why This Is Important A current services baseline improves state budgeting and planning in several ways: It provides an honest assessment of the state s overall fiscal health compared to the current year. Before debate begins on a spending plan for the upcoming fiscal year, policymakers should know what the state s basic fiscal situation is. Will the state likely have enough resources to expand or maintain services at current levels, or must it cut programs or raise revenues to balance its budget? States already know what the revenue side of the budget looks like from their baseline revenue forecasts, as noted above. But revenues alone can paint a misleading picture of a state s budgetary position. When revenue is growing strongly, as in the late 1990s, a current services baseline provides a clear picture of how much surplus revenue is likely to exist after the state meets its current spending needs. During an economic downturn, as in recent years, a current services baseline allows an honest evaluation of the size of the budget shortfall. It can also warn of future problems, for the budget as a whole or for a particular program. It helps legislators and the public understand a proposed budget s likely consequences for a specific service or program. If a governor s budget includes more dollars for Medicaid, those added dollars may simply be needed to maintain the current program in the face of higher medical costs or an increase in the caseload; without a baseline, the public will not be able to judge whether the proposed increase represents an expansion of the program. But if the budget proposes higher spending for a given service than the amount in the current services baseline, communities and individuals can expect to receive higher levels of services. It provides a neutral, consistent way to evaluate policy changes across agencies and functions. It can be difficult to understand how much of a particular service a proposed funding level would actually provide. In some states, there is little consistency among programs in the way budget information is presented, and some agencies may not publish information on how much spending would be needed to continue current policies. It can improve government efficiency. A regular, thorough examination of each program s costs and caseload can help policymakers and the public identify inefficiencies and programs that are no longer needed. And it can help right-size programs, avoiding over- or underfunding them. 5 States can also address this issue by preparing alternative baselines. For example, it could be problematic to establish a current services baseline right after a recession, when expenditures are well below the level required to adequately serve residents. As an alternative, a state could compare current spending levels with the cost of providing a pre-recession level of services and then provide this pre-recession services baseline alongside its current services baseline to further inform decision-making about how best to manage its economic recovery. 19

20 It can allow for the implementation of sensible budget controls such as PAYGO. Regularly preparing a current services baseline would be an important step towards implementing PAYGO (pay-as-you-go) budgeting a requirement that the costs of proposed spending increases or revenue reductions be fully offset through other spending cuts or revenue increases for a specified number of years. 6 Current Practices Current services baselines have been an important part of the federal budget process for three decades. They serve as a common basis for scoring (determining the cost or savings of) changes to existing programs. An agreed-upon baseline is an important element of the current debate over future federal deficits; the extent of the problem and the impact of proposed spending cuts or revenue increases would not be known without current services projections. Some 18 states regularly prepare some form of current services baseline, although their comprehensiveness varies significantly and three need significant improvement. (See Table 5.) Examples The Connecticut governor s proposed budget includes an estimate of the cost of continuing programs at current-law levels. Table 2 shows the governor s proposed funding for fiscal year for the Department of Public Health. Table 2 Connecticut Current Service Estimate Sample Agency Programs by Total Funds Current (net of reimbursements) Estimated Services Recommended Health Initiatives 163,249, ,095, ,965,352 Regulatory Services 20,371,606 17,734,158 17,458,302 Commissioner s Programs 7,796,061 7,616,922 7,483,054 Laboratory Services 10,994,973 14,253,591 12,188,805 Healthcare Systems 17,327,215 18,315,153 18,158,611 Agency Management Services 8,198,355 10,687,238 9,898,357 Other Public Health 29,785,881 32,010,664 31,886,389 Total Gross 257,723, ,712, ,038,870 Less turnover 0-1,200,000-1,200,000 Total Net 257,723, ,512, ,838,870 In 2011, Connecticut s current services budgeting practice allowed policymakers to spot at a glance that the governor was proposing a substantial cut in the Department s budget. What would have looked like a fairly modest $5 million cut was, in fact, a more significant $10 million cut when 6 For more information, see PAYGO: Improving State Budget Discipline While Retaining Flexibility, Iris J. Lav, Center on Budget and Policy Priorities, September 22,

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