Saturday, January 19, 2013

Harrison Square Q & A

Transportation

What are the transit options between Center St and Harrison Square?
Today, you can travel between the buildings via Line 17. The closest westbound stop (Center to Harrison) is on Lincoln and 1st, a few blocks south of Harrison. The closest eastbound stop (Harrison to Center) is right across the street, on the 200 block of Lincoln, but it's closed due to PMLR construction right now. The stop on 5th and Harrison is probably your best bet until that stop reopens.
In 2015, of course, MAX will connect the two locations!posted 8/7/12

Out and About

Where do I park when attending meetings at Holladay?Of course, there are a variety of options for TriMet service to these buildings, however, if you are using a TriMet pool vehicle ( with E plates), you may park in any metered location for the length of time allowed by that meter. For example if the meter limits parking to 1 hour, then you may only park there for one hour. You do not need to put money in the meter.posted 1/10/13

Is there parking for NRVs at Harrison Square and Holladay?Yes, those vehicles who have been assigned to those locations by the NRV department may park in the lots designated for those vehicles, vehicles, who have home bases at other locations may not park in those spaces, as there are only enough spaces for the assigned vehicles and at HSQ, the vehicles require a monthly hanging tag.posted 1/10/13

What if I need my personal vehicle for business purposes?The HR manual has specific language about reimbursement for using a personal vehicle. Recent discussions with finance have confirmed that reimbursement for a personal vehicle will only occur if the employee is required to transport equipment and there is no pool vehicles available. Under those circumstances, you must complete a reimbursement form and your manager or director must approve. The cost center is the same cost center as the employee’s salary as this is clearly a responsibility as a result of their job.posted 1/10/13

How do I gain access to the bike locker at Harrison Square?
The bike locker will be accessed with your employee badge. TriMet staff wishing to have badge access to the enclosure should contact Kathy Daniels, TriMet Security,by email (DanielsK@trimet.org), and include your name and badge number.posted 1/7/13

Is there any option for parking pure electric (not hybrid) vehicles?
There are no charging stations or free electric car parking spots at Harrison Square.posted 12/10/12

Is there any parking accommodation for vanpools at Harrison or Holladay?
There are no vanpool parking spaces at Holladay or Harrison Square.posted 12/10/12

Will there be TriMet-owned parking spaces for non-revenue vehicles (NRVs - such as pool cars) at Harrison?
Yes.posted 12/5/12

Will there be parking at Harrison for guests?
Yes, visitor parking is available in the Harrison parking garage for a fee. TriMet does not reimburse parking expenses for visitors. Harrison is accessible via Bus lines 38, 45, 55, 92, Portland Streetcar, and MAX.posted 12/5/12

Will there be parking at Holladay for guests?
There are no reserved parking spaces for guests. Metered street parking is available at the guest's expense. Holladay is accessible via the MAX Blue, Green, and Red lines at 7th and Holladay, and via Bus lines 6, 8, 70, and 77.posted 12/5/12

Is TriMet paying for or subsidizing any employee parking at Harrison?
No.posted 12/5/12

Is TriMet paying for or subsidizing any employee parking at Holladay?
No. However, the landlord does discount parking to TriMet employees working out of the Holladay Street location who reserve monthly parking at one of the lots they manage. Details here.posted 12/5/12

Is there bike parking at Holladay?
There is uncovered bike parking outside, and bikes may be parked inside as long as they don't block walkways.posted 12/5/12

Is there bike parking at Harrison?
A covered, secure bike parking area is available to TriMet employees only on parking level P2 which can be accessed from 1st Avenue. The parking is accessible via employee ID badge and has space for 40 bikes on a first come, first serve basis. Day lockers are also available in the space. Additional unsecured bike parking is also available on the Harrison property for all tenants.posted 12/5/12

Today, there's a personnel gate opposite the corner of SE 17th and Mall that lets you get to the bus maintenance building without passing through the yard itself.Will there be a pedestrian crossing at 17th and Mall after the project is completed?Yes, there will be a pedestrian crossing at this location, between the bus yard and the north end of the SE 17th Ave and Holgate Blvd MAX station. You can see the crossing in the artist's rendering of the station. Visithttp://trimet.org/pm/routeandstations/index.htm; scroll to SE 17th Ave & SE Holgate Blvd Station; click Station rendering.posted 8/7/12

Prepare-PURGE-Pack

Will the file cabinets and bookcases moving to Harrison Square be cleaned after they're moved and before they get filled again?
Yes. A janitorial service will handle this. You, however, are responsible for emptying bookcases and file cabinets by the deadline: 7 a.m. January 9.posted 1/8/13

Will the file cabinets and bookcases moving to Holladay Street be cleaned after they're moved and before they get filled again?
No. However, the workstations are being cleaned and the file cabinets and bookcases will be cleaned when they are moved into the renovated Center Street building in February 2014..posted 1/8/13

How should staff code their timesheets for move day, since they will be leaving the office at noon?
Code the hours after noon, away from the office, as administrative leave ONLY if you are scheduled to work on Friday.posted 1/7/13

Is there a weight limit for loading the move crates?
At least 200 lbs.posted 12/10/12

What are the dimensions of the move crate?
24" long by 15" wide and 18" deep (all measurements in inches).posted 12/10/12

How do I pack fragile items such as crystal towers, watches and clocks?
You will find specialty packing supplies near the moving crates or ask your Move Representative.posted 12/10/12

How do I move something that needs to be secured?
Let your Move Representative know that you have an item to move that requires additional security. The Moving Together team will address each situation on a case by case basis.posted 12/10/12

What is the earliest I may arrive to work on the Monday after the move?
Staff can arrive at 8 a.m. or later. For safety and liability reasons, staff will not be able to access the building before 8 a.m.posted 12/10/12

Will our floor mats move? Do they need to move?
Yes. If you label your floor mat, it will be moved.posted 12/10/12

Can I telecommute on moving day, after my old workstation closes but before the new one is available?
As always, telecommuting arrangements should be discussed with your manager. No interruptions are expected to TriNET or the network. However, remote access via VPN key fob will not work while the PC is disconnected, between noon Friday and 8 a.m. Monday.posted 12/5/12

When should staff start packing?
Packing supplies will arrive 12/7 with a supplement delivery of packing supplies on 12/20. Until that time, staff should focus on purging items in their personal space as well as common areas, taking personal items home by 12/14, and archiving documents by 12/21.posted 12/5/12

Will TriMet be providing boxes for staff to take their personal items home in?
No. Move Representatives are setting aside boxes shipments have been received in for that purpose.posted 12/5/12

Do I need to pack my file cabinet, bookcase, or storage cabinet for the move?
Yes. Most storage units will be repurposed into a new location and no longer reside with the employee who is currently using them. Additionally, all storage units moved to Harrison will be cleaned inside and out.posted 12/5/12

When will we receive packing instruction and training?
Brown bag sessions are scheduled for December 5th at Holladay, and December 6th at Center Street. Additionally, Move Representatives will have received training on December 4th.posted 12/5/12

Will the copier, printer, fax, scanner, or plotter machine that I currently use be moving with me or my group?
Not necessarily. Equipment is being placed to best meet the needs of the new spaces. For that reason, you may not be using the same piece of IT equipment after the move that you are using now.posted 12/5/12

Work Area: Personal

How many outlets are in the new workstations?
2 duplex power receptacles and 1 data receptacle.posted 12/28/12

Where will coats be stored?
The workstation towers have coat hooks in them. Workstations without a tower will be provided a coat hook that goes on the wing wall. Offices will have hooks.posted 12/28/12

Do the workstations have lights?
No.posted 12/10/12

Can I still make changes to my workstation configuration?
The furniture order has already been placed for Harrison Square. If you have a concern now about the selection you've made, please contact your Move Rep, who will contact the Moving Together team. After the move, there will be a 90-day moratorium on any workstation changes to allow for "settle-in" and punch list time.posted 12/4/12

Can I still relocate my slat rail within my workstation?
Yes. If you have a concern about the placement of your slat rail, contact your Move Rep, who will contact the Moving Together team. After the move, there will be a 90-day moratorium on any workstation changes to allow for "settle-in" and punch list time.posted 12/4/12

Can I still make a change to the number of monitor arms I have?
Yes. Extra monitor arms will be available for staff who have been authorized an additional monitor after the employee workstation form was completed.posted 12/4/12

How large of a monitor can the monitor arm hold?
Up to 20 lbs.posted 12/4/12

What choices will future employees have? For example, if I leave TriMet and someone else fills my job, will s/he have to live with my workstation choices?
New employees will work with their managers/directors and Facilities to change their workstations. In general, they will have the same choices you have now, but schedules and budgets may require that they wait a bit for certain changes to their workstations.posted 12/4/12

If I chose a mobile pedestal unit (box-file, box-box-file, file-file) and it turns out I don't need it, what do I do?
The 90-day moratorium on post-move changes includes furniture removal. If the moratorium is over and you really don't have a use for the mobile pedestal unit, Facilities personnel can take it away.posted 12/4/12

I need to keep maps and phone lists at my fingertips. Can I display them on my desk under clear plastic?
Yes.posted 12/4/12

Will there be a place for art on the walls in the office?
Yes.posted 12/4/12

Can I eat at my desk when at Harrison Square?
Current practices are not changing due to the new location. Food preparation will take place in the break rooms.posted 12/3/12

Will our workstations be the same color, materials, etc as the mockups?The work surfaces will be what you saw in the mockups; the panels will be a different kind of fabric.posted 8/17/12

Where will my CPU sit? Near my legs? On my work surface?
There will be another round of choices to make, which will include the exact location of your CPU and monitor.posted 8/17/12

What weights will the accessories support ?

Paper Tray - 10 lbs each

I have selected an L shaped workstation without a tower. Where can I put my coat?
A coat hook will be provided on the wing wall.posted 8/14/12

I am in a shared workstation, where will coats go for those staff ?
Coat trees will be provided in proximity to locations that have shared workstations.posted 8/14/12

I am in Center Street, why am I selecting my furniture now since I am not moving until October of 2013?
We need to have all the selections now because we need to see how those selections will stack up against our budget for new furniture for both Harrison Square and Center Street.posted 8/14/12

Where are the pencil drawers?
If you use a pencil drawer we recommend that you select either box box file or a box file pedestal. See your Workstation selection form.posted 8/14/12

Does my monitor mounting location have to be at the center of the work surface?
No. It can be located along work surface any place there is an inch gap from the panel. We will gather this information in the next round.posted 8/14/12

If I am in a U shape or chose not to have a stool what are my guest options?
There will be several stools scattered throughout the floor for shared use.posted 8/14/12

Is the metal magnetic?
The towers and the metal tiles are magnetic.posted 8/14/12

The sample of the hoop organizer has a double arch but the drawings shows a triple arch. What will be installed
The triple arch.posted 8/14/12

Where will my intern and/or consultant sit?
Interns, consultants, contractors and temporary employees as well as employees who have their main workstation at another location can use hotel workstations provided for just such occasions. posted 8/7/12

Will there be overhead storage?
No. With lower workstation walls, we will not have room for overhead storage. However, there is a slated shelf option, as well as a storage tower option with two workstation layoutsposted 8/7/12

Can I have a sit/stand workstation?
Fixed sit/stand workstations are provided to some with an ergonomic adjustments and at the discretion of the department for “comfort adjustments”. Operable height desks may be provided through a medical accommodation. Additional costs for these workstations are borne by the department. Clickherefor a handout on the topic.posted 8/7/12

Will I have a guest chair?
Common use stools will be provided that can be pulled into workstations. posted 8/7/12

How much filing can I get in my workstation?
Standard build outs for the workstations have at least two file drawers. Other choices are available for individual selection. posted 8/7/12

Do I have a space for personal items such as a coat and purse/bag?
Two workstation layout options have a “tower” than contains storage suitable for storing coats, purses, and bags. posted 8/7/12

Am I allowed to bring furniture or other pieces from my old workstation?
You may bring your chair and keyboard tray. posted 8/7/12

Will there be window treatments that keep glare off my monitor?
Yes, both buildings have operable blinds and in addition, you may chose which way you want to have your computer face.posted 8/7/12

I am by a window, do I have to have a wing wall?
Yes, all workstations will have wing walls. posted 8/7/12

Work Environment: General

Does the building have a "holiday schedule"? I know some buildings close their lobby on certain holidays (i.e. Christmas, Memorial Day, etc.)and you can only access as an employee.I wasn't sure what holidays the building observed, if any.
Our building Lease indicates HSQ is closed for “legal holidays” – it doesn’t list which ones –that just means that those days are treated like a Sunday - the building is secure and they are not providing HVAC or other building services. If TriMet employees have access via the badge system on holidays – then they would have access to the space (albeit without air or heat). The landlord will always provide air and heat on off days, but at TriMet’s expense.posted 1/8/13

What are the lobby hours for Harrison Square?
The building entry doors are open 6am to 6pm, M-F.posted 12/28/12

Will there be a phone in the lobby at HSQ?
Yes, there will be a table in the north west corner with a phone.posted 12/28/12

Will phone messages still go to Outlook if the PC is unplugged?
Yes.posted 12/28/12

Will there be a mother's room? If so, will it be scheduled in Outlook, and what will the furnishings be?
Yes. The room includes a reclining chair. It will not be a scheduled room.posted 12/28/12

Will there be blinds/shades for the side-lite windows for privacy on the huddle rooms?
No. The new work environment is intended to be an open transparent space.posted 12/28/12

Can art be hung in the offices?
Yes, art can be hung on the office walls. Moving staff will be available the first few days of the move to hang items.posted 12/28/12

How do I order new business cards?
Creative Services is taking new business card orders now. Keep in mind that you will retain your old phone number, so only the physical address is changing. If you absolutely must have new business cards on the first day at Harrison, please submit your form, foundhere, by 5 p.m. on Friday, December 21st. Please note: Mailstop is optional on the business card form! If you place an order after the 21st, please be prepared to wait two weeks for fulfillment.posted 12/19/12

What is the address for Harrison Square?
1800 SW First Ave, Suite 300, Portland, OR 97201.posted 12/13/12

What is the address for Holladay Street?
710 NE Holladay St, Portland, OR 97232.posted 12/13/12

Do guests have to enter TriMet at HSQ via the receptionist?
Yes. For security reasons they must check-in and receive a visitors badge.posted 12/10/12

Will there be composting at HSQ?
No.posted 12/10/12

Will copier/printer paper be part of the Central Office Supplies?
Yes.posted 12/10/12

Are the work area lights at HSQ motion sensitive? Will the lights turn off if I'm working late and no one is moving about?
Lights in open work areas will be on switches. Enclosed rooms or offices may have occupancy sensors..posted 12/10/12

How will the conference rooms at both buildings be named?
A contest was held to choose the theme for each building. Harrison Square conference rooms will be named after rivers. Center Street conference rooms will be named after mountains.posted 12/10/12

When will conference rooms be available at Harrison? When can I start scheduling them?
Conference rooms at Harrison will be available for use starting 1/14/13. They will appear in the Outlook scheduling system some time in December - watch for an announcement.posted 12/10/12

Will I be able to access Harrison during off hours or on the weekend?
A TriMet badge reader will be installed on the P2 level of Harrison Square for access outside of building operating hours. Employee access will be subject to TriMet's security policy.posted 12/10/12

What hours will Harrison be open?
6 a.m. to 6 p.m. Monday through Friday.posted 12/10/12

Is there an outdoor smoking area available at Harrison Square?
Harrison Square is a non-smoking building and no smoking is allowed in the parking garages, at the main entrance or on the plaza levels. However, there is a designated smoking area lcoated off of the P2 parking level in the SE corner. Signage is placed to direct smokers to an outdoor smoking patio at the SE corner of the property.posted 12/10/12

What will the window treatments be like at Center? How concerned should I be about glare?
There will be window shades and blinds provided on the north and south exterior windows of Center Street. These will help minimize and filter glare on computer screens.posted 12/10/12

Will I still be able to use services like SoupCycle?

For people getting SoupCycle deliveries, you will need to notify SoupCycle of your change in delivery address. I don’t see an option for “effective date” so you’ll need to do it close to the move date. Log in to SoupCycle Account:https://www.soupcycle.com/order-soup/account/Go to “Change my billing address or delivery address”.posted 12/6/12

What will the window treatments be at Center? How concerned should I be about glare?
There will be window shades or blinds provided on the north and south exterior windows of Center Street. These will help minimize and filter the glare on computer screens. posted 12/6/12

Does each individual need to order business cards through Creative Services?
More information on business cards will be distributed soon from your Move Representative; since all phone numbers are staying the same and TriMet's mail is centralized before distribution, most business cards can still be used as-is until new business cards are confirmed/required.posted 12/5/12

Should staff continue to use old letterhead/envelopes/labels?
Since TriMet's mail is centralized before distribution, old letterhead, envelopes, and labels can still be used.posted 12/5/12

Will each department need to order new letterhead/envelopes/labels?
A small amount of letterhead and anvelopes will be stocked as part of the central supply. Labels will need to be ordered on an as-needed basis through OfficeMAX.posted 12/5/12

Will TriMet be negotiating an employee membership discount at fitness centers near Harrison Square or Holladay?
No.posted 12/4/12

Will TEI services be available at Harrison Square or Holladay?
No. TEI services will continue to be available in SE Portland (Center, Powell) Gresham (Ruby), and Beaverton (Merlo, Elmonica).posted 8/14/12

Where is the PC Training room being relocated to? Will there be a gap in the period that it can be scheduled?
The PC training room will move from Center Street on 1/24/13 and become available again at Holladay on 2/4/13.posted 12/4/12

Will there be a sink and refrigerator in the mothers' room at Harrison and Center Street?
At Harrison, the break room sink is immediately adjacent to the mothers' room, and there is an outlet to plug in a refrigerator. At Center, there is a coffee nook adjacent to the mothers' room, and there is an outlet to plug in a refrigerator.posted 12/3/12

Can we put anything on the windowsills (like plants)?
Both buildings will have window sills, which should be kept clear of items so that the windows and sills can be properly cleaned and maintained. TriMet's office standards will specify that personal items such as small plants will be contained within the spatial limits of each individual's workstation.posted 12/3/12

Is there a dress code at Harrison Square?
Current dress practices are not changing due to the new location, so no. You can wear the same things you're wearing now.posted 12/3/12

Can staff have food delivered at Harrison?
Yes. Deliveries can be made via the 3rd floor lobby.posted 12/3/12

When is the last day a conference room can be scheduled and used at Center Street?
January 25th, 2013.posted 12/3/12

When is the last day a conference room can be scheduled and used at Holladay Street?
There is no break in availability of conference rooms at Holladay Street. However, keep in mind that if you are moving to Harrison Square on January 11th or 25th you'll want to relocate your meetings to the new location after that date.posted 12/3/12

When is the last day a conference room can be scheduled at Center Street?
January 25th, 2013.posted 12/3/12

When will the large conference room on the 1st floor of Harrison be available and will we reserve that room in Outlook?
Around mid-March, 2013. The conference room can be used by all the tenants in the building, so it will be scheduled through the landlord, not Outlook.posted 12/3/12

When will the conference room on the 6th floor at Harrison be available and will we reserve that room in Outlook?
The conference room on the 6th floor of Harrison is available immediately. However, since it is shared by the tenants of the building, it is scheduled through the landlord, not Outlook.posted 12/3/12

Where can I make a private phone call or have a private conversation?
Huddle rooms have been provided on each floor of each building for just this purpose.posted 8/7/12