9.2 Annual FCIAA Questionnaire

Policy Statement

The president certifies to the Illinois Auditor General that the University of Illinois System complies with FCIAA requirements.

Reason for the Policy

The system is subject to and complies with the state of Illinois Fiscal Control and Internal Auditing Act (FCIAA) which requires public universities and other agencies to have fiscal and administrative controls in place to ensure that:

Resources are utilized efficiently, effectively, and in compliance with applicable law.

Obligations and costs are in compliance with applicable law.

Funds, property, and other assets and resources are safeguarded against waste, loss, unauthorized use, and misappropriation.

Revenues, expenditures, and transfers of assets, resources or funds applicable to operations are properly recorded and accounted for to permit the preparation of accounts and reliable financial and statistical reports and to maintain accountability over the State's resources.

Funds held outside the State Treasury are managed, used, and obtained in strict accordance with the terms of their enabling authorities and that no unauthorized funds exist.

Applicability of the Policy

All employees identified as having a role in the annual FCIAA process.

Procedure

FCIAA Group Managers designate individuals to represent each unit. The individual designated to represent the unit (Submitter) receives access to the form, answers the questions on the form, and submits the form to his or her unit head (Approver) for review and approval. The unit head certifies the information by approving and submitting the form before the given deadline.

Units will be notified as to the timing of the annual FCIAA process by their respective university or University of Illinois System Offices coordinator.