My Client is looking for a Senior Office Assistant to join their ever growing company. They have a massive passion for the latest footwear on the market and want an experienced individual to join their team.

The role includes supporting members of the senior management team / department to make the best use of their time by proactively dealing with clerical and administrative activities.

LutonSalary Paying up to £22,500Monday to Friday- 9-5Permanent Full Time Role

Car ParkingHoliday

The Responsibilities

Diary & Data Management

• Organising, prioritising and maintaining diaries and making appointments including the capturing of routine appointments.• Ensuring all necessary information has been captured within the appointment. (For example, venue, purpose of meeting, invitees, maps and briefing papers if necessary etc.)• Devising and maintaining office systems, including data management, filing (hard and soft) either for the department or senior management team

Meetings

• Organising meetings and ensuring all necessary information for the meeting has been captured on the invite.• Ensure that his/her manager is well prepared for all meetings particularly informing the manager if any preparation is required for the meeting.• Meeting preparation. To include: analysis of agenda and the Minutes/Actions of previous meetings and preparation/collation of the relevant presentation material, coordinating input from attendees and producing hand out packs where necessary.• Provide an information pack where necessary for each meeting. Including minutes/actions from last meeting, copy of presentations• Generation and maintenance of a monthly reporting/meeting calendar for the Team• Check meeting rooms and facilities within ensuring they are tidy, functional and ready for use

Travel

• Arrange travel and accommodation. (For the team/department)• Challenge as appropriate methods and costs of travel prior to booking and seek approval to proceed• Provide travel pack to the senior manager prior to travel including itinerary, maps, contact numbers and any other supporting information• Provide out of hours support when required

Hosting visitors

• Meeting and greeting visitors at all levels of seniority• Ensure all necessary arrangements are in place for the visit• Provide support throughout the visit ensuring the visit runs smoothly and any issues are dealt with in a timely manner

Other tasks

• Maintain inward & outward registers to arrange and distribute couriers and mails promptly. • Manage Reception and Front Desk. • Update appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing.• Monitor the use of equipment and supplies within the office. (Pantry, Office Supplies, Organising daily Lunch delivery)• Manage the overall outlook of the office through the cleaning company and setting overall standards• Review with the Line Manager on objectives and guidelines to facilitate execution of task/projects with limited timeline(s).Adhere to the Corporate Brand Guidelines.• Stay updated regional & globally on brand, new products, media initiatives, business expansion plans, fashion & trends etc.• Maintains manual and electronic documents, files and records and provides accurate information in compliance with established guidelines.• Generation, Organizing and maintaining record keeping and clerical functions and supports the needs of the department.• Review with the Line Manager on objectives and guidelines to facilitate execution of task/projects with limited timeline(s).• Maintain stakeholder(s), customer(s) and department information confidentiality.• Maintain dynamic work relationship with the team members & key departments.• Share Best practices.• Take initiatives for self-learning.• Suggest and implement ideas that add value to the department & organization level.• Adhere to the Company’s corporate compliance (including health & safety policy and procedures) & Local Labor Law.• Be a lead Ambassador of Company at all times.

The Expectations

• High School Diploma or University Degree.• Minimum 3 year in similar role or field; or an equivalent combination of education, training and experience.• Proficiency in Microsoft Excel, Word, Outlook, and SharePoint.• Excellent proficiency of verbal and written communication skills