Attached is a copy of Executive Order No. 963, Conditional
Admission and Registration. This executive order replaces Executive Order
No. 336, Conditional Admission and Registration, issued September 17,
1980. Since the early 1970s, the Chancellor’s Office has prescribed
various admission policies that were based on Board of Trustee resolutions
and/or existing federal and state requirements. The California State University
Office of the University Auditor concluded a systemwide audit of CSU admission
(Audit Report Number 04-13, June 24, 2005) and recommended that this executive
order be reviewed and revised as appropriate. Executive Order No. 963
extends the date by which the admission decision on conditionally admitted
students must be made from the census date to prior to the first week
of registration for the second term of matriculation.

In accordance with policy of the California State University, the campus
president has the responsibility for implementing executive orders where
applicable and for maintaining the campus repository and index for all
executive orders.

Questions regarding this executive order may be addressed to Dr. James
Blackburn, Associate Director of Enrollment Management Services at (562)
951-4726 or jblackburn@calstate.edu.

THE CALIFORNIA STATE UNIVERSITY
Office of the Chancellor
401 Golden Shore
Long Beach, California 90802-4210
(562) 951-4560

Executive Order:

963

Title:

Conditional Admission and Registration

Effective Date:

December 13, 2005

Supersedes:

Executive Order No. 336

Campuses are authorized to admit applicants conditionally
and to grant conditional registration privileges to such applicants
provided that their partial and/or unofficial records indicate a
high probability that the applicants will meet CSU admission requirements.
The goal of this policy is to ensure that the integrity of the university’s
admission policy is maintained while providing admission officers
with sufficient flexibility to provide appropriate access to applicants
who submit an admission application late in the admission application
cycle. This policy is permissive. Campuses are not required to grant
conditional admission and registration.

For campuses that choose to admit students who submit an admission
application late in the admission application cycle, the following
conditions must be met:

Conditional admission and registration privileges are to be
limited to applicants for whom it is unrealistic to expect that
all required official documents will arrive in time to make the
final admission determination prior to the beginning of the term.
Conditional admission may be provided no later than four weeks prior
to the beginning of a term.

Complying with the requirements of this executive order will
meet the requirements of Title 5, California Code of Regulations,
Section 40700 provided that admission standards are met prior to
the first week of registration for the conditionally admitted student’s
second term of matriculation.

Eligibility for consideration for conditional admission shall
be dependent upon receipt by the university of a completed application
for admission, an appropriate application fee, and partial or unofficial
academic records.

Applicants granted conditional admission and registration shall
be informed in writing that official, unconditional admission and
continued enrollment are contingent upon the completion of their
admission application and file and further evaluation of their records.
Conditionally admitted applicants shall be informed in writing that
their admission may be canceled and further registration blocked
unless the missing documents are received by a specified date.

The specified date for the file completion of conditionally
admitted students can be no later than the first day of registration
for the next subsequent term.

Need-based financial aid shall not be disbursed to conditionally
admitted students. Offers of financial aid may be made contingent
upon the students’ having met the conditions of their admission.
It is the responsibility of the admission office to inform the financial
aid office of the admission status of students.

Conditionally admitted students should not be certified for
educational benefits that require “matriculated status”,
e.g. Veterans or Social Security payments, unless and until such
students qualify for unconditional admission.

Campuses must report annually to Academic Affairs, Student Academic
Support on the total number of conditionally admitted enrollees
and the number of those students who did not meet the conditions
of admission either by failure to provide the required, official
records by the specified date or who filed the official records
but who were determined to be ineligible for admission.