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Reception Signage Checklist

December 2, 2017

Guest experience is something we consider in every aspect of a wedding. You’ve put an incredible amount of effort into every detail of your wedding, and we believe that signage is a valuable tool in communicating with your guests.

Restrooms – If the venue lacks proper restroom signage, place one in an obvious location for guests to see. Depending on the layout of the space, you might need more than one sign.

Welcome/Entrance – We’ve seen it before – people walking around in confusing trying to find the entrance to the reception (or ceremony). This can be avoided by creating a unique and large sign to place by the front door. Consider working with your florist in adding some blooms to set the tone!

Bar Menu – A simple bar menu will avoid lines and will make your bartender’s job that much easier when mixing those specialty cocktails. We typically make these 8×10 and use a pretty frame to display.

Dinner Menu – You know what food you’re serving at dinner, but if you did not offer a menu choice on you invitations (perfectly acceptable, BTW), your guests do not! Tip: get as creative as you want with dinner menus. From acrylic to circular, we’ve seen it all!

Food Labels for Stations & Dessert Displays – If you opt to offer dinner or hors d’oeuvres via stations, then print little signs and have your caterer place by each food item listing what it is and any allergy details.

Favors – Can you imagine walking up to a beautiful display of mini champagne bottles without any instruction? A simple sign thanking your guests for attending and inviting them to take a give will fix any confusion. (side note: gifts are not mandatory for an excellent guest experience).

Coat & Gift Check – Wintertime weddings should always have a coat check in a location close to the entrance. Additionally, plan your gift table/check in an obvious location and print “Gift” sign.

Seating Chart/Escort Card Display – Another area to be super-duper creative in your design! Consider printing two seating charts if your guest count is over 100. We don’t recommend traditional escort cards for outdoor receptions; you never know when a gust of wind will blow them away!

Table Numbers– If you’re having a plated meal, you will want to assign a table and/or seat for every guest. Don’t forgot to number your table layout! Make sure your table numbers can be seen from across the room.