This guidance is only for projects where Caltrans is the CEQA lead agency. For projects where Caltrans is not the CEQA lead agency, the CEQA lead agency must contact the CTC directly. Please see: CTCfor more guidance.

Project types
that trigger the need to submit an environmental document
to the CTC

The California Transportation Commission
(CTC) expects to see all environmental documents for projects
on which it takes action. This applies even to projects
with a small budget and small scope (e.g., Minor A Projects),
as long as an environmental document was prepared. Categorical
Exemptions and Statutory Exemptions are not submitted.
Environmental documents must be submitted to the CTC for
projects requiring any of the following CTC actions:

CTC vote to approve funds; AND/OR

CTC vote to approve a new public road connection;
AND/OR

CTC vote to approve a route adoption.

Which
types of environmental products are submitted to the CTC

For projects requiring CTC approval actions
(see above), the following kinds of environmental products
must be submitted:

When an IS with ND or MND is prepared
for a project requiring one or more CTC approval actions
(see above), submit each of the following signed documents
when ready:

"Final" IS with signed ND or MND

For an Environmental Impact Report (EIR)

When an EIR is prepared for a project
requiring one or more CTC approval actions (see above),
submit each of the following signed documents when each becomes ready:

Notice of Preparation (NOP)

Draft Environmental Impact Report (DEIR)

Final Environmental Impact Report (FEIR)

Environmental
products that are not submitted to the CTC

Categorical and Statutory Exemptions document exemption
from CEQA. They do not need to be submitted to the CTC.

A "Draft" IS with proposed ND or MND does not need to be submitted to the CTC.

National Environmental Policy Act (NEPA) documents, when they are prepared
separately from the CEQA documents, do not need to be sent
to the CTC as part of the submittal package. The CTC is
a state agency with no authority over NEPA-related matters.

Detailed
submittal instructions

This section provides detailed instructions
for each type of submittal: "Final" IS with ND or MND; NOP; DEIR; and FEIR.
The mailing address for the submittal follows this section.

When submitting a "Final" IS to the CTC with a signed ND
or a signed MND, include
the following items in the submittal package. Also send
a copy of the transmittal memo to the Division of Environmental
Analysis Environmental Coordinator assigned to the region,
and include one (1) copy of the Notice of Determination
(NOD).

A transmittal memo* that includes:

County/Route/Postmile descriptor(s), and Project Number(s).

Project funding information:

Whether the project is fully funded, not
fully funded, or funded through a certain
project phase (e.g., through PS&E);

Funding source(s) (e.g., IIP, RIP, SHOPP,
TCRP, Measure funds, etc.);

Estimated dollar amount from each funding
source;

Total estimated project cost;

Programming year (e.g., 2010 SHOPP);

Estimated year to begin construction (e.g.,
FY 2014-2015); and

Whether the project conforms to the baseline agreement;

Any unusual aspects of funding as applicable
(e.g., grandfathered funds, project to be
funded and built in phases, etc.).

What future action(s) the Department intends
to request from the CTC for the project:

Submittal
of Final Environmental Impact Report (FEIR) to the
CTC

When submitting a FEIR to the CTC, include the following
items in the submittal package. Also send a copy of the
transmittal memo to the Division of Environmental Analysis
Environmental Coordinator assigned to the region, along
with one (1) copy of Notice of Determination (NOD), as
well as one (1) copy of the Findings of Significant Impact
and one (1) copy of the Statement of Overriding Considerations,
if these were prepared.

A transmittal memo* that includes:

County/Route/Postmile descriptor(s), and Project
Number(s).

Project funding information:

Whether the project is fully funded, not
fully funded, or funded through a certain
project phase (e.g., through PS&E);

Funding source(s) (e.g., IIP, RIP, SHOPP,
TCRP, Measure funds, etc.);

Estimated dollar amount from each funding
source;

Total estimated project cost;

Programming year (e.g., 2010 SHOPP);

Estimated year to begin construction (e.g.,
FY 2014-2015); and

Whether the project conforms to the baseline agreement.

Any unusual aspects of funding as applicable
(e.g., grandfathered funds, project to be
funded and built in phases, etc.).

Brief statement explaining why the decision
was made to prepare an Environmental Impact Report,
rather than an ND or MND.

What future action(s) the Department intends
to request from the CTC for the project:

Locating CTC E-resolution numbers:

E-Resolution numbers are issued to projects by the Division of Transportation Programming for the purpose of seeking CTC actions. If the project is approved and/or adopted by the CTC, the e-resolution number is formally assigned. To locate your e-resolution number, email the Transportation Programming Office of the CTC Liaison under the "Contact Us" heading and provide your submittal date, the project name, county post miles, and the Project Planning Number (PPNO). If the submittal date is unknown, provide the remaining information. Contact your Project Manager to obtain your PPNO number.
The Office of the CTC Liaison will research their Resolution Index based on your provided data. Note that if the project is not listed, the item has not come before the CTC for action.