Proposal Tool

Select a contact from your sponsor database and build a clean, concise, professional proposal.

Proposals include event information with logo, your contact information, the sponsor's contact information, and a list of all the options offered to them.

Send Direct!

Send the proposal directly from HelpGetSponsors. Your sponsor will receive an email with the proposal attached in PDF format. A carbon copy of the email is also sent to you. Once the sponsor opens that email, our system marks your proposal as viewed. Now you know the proposal has been seen and you can follow up accordingly.

Agreements

Agreement Tool

Your potential sponsor has approved the proposal. Now turn it into an agreement with one click.

Send and track an agreement just like a proposal. HelpGetSponsors tracks when an agreement has been viewed so you know what to do next.

Agreements contain a legal disclaimer with terms & conditions. We provide standard language for these sections but you can edit or replace them with your own.

Send Direct!

Send the agreement directly from HelpGetSponsors. Your sponsor will receive an email with the agreement attached in PDF format. A carbon copy of the email is also sent to you. Once the sponsor opens that email, our system marks your agreement as viewed. Now you know the agreement has been seen and you can follow up accordingly.

Convert a proposal into an agreement with one click.

Activation

Activation Tool

Build an activation calendar with due dates and sponsor instructions. Items are auto-populated directly from the approved agreement.

This ensures an effective partnership and smooth event roll out.

Send Direct!

Send the activation calendar directly from HelpGetSponsors. Your sponsor will receive an email with the activation calendar attached in PDF format. A carbon copy of the email is also sent to you. Once the sponsor opens that email, our system marks your activation calendar as viewed.

Enter Sponsors

Build Event

Propose & Agree

Send and track proposals and agreements directly from your account.

Activate

Ensure a successful sponsorship with an activation calendar that includes sponsor instructions and due dates.

The evidence is clear. We believe HelpGetSponsors.com is solving a pain point for events large and small, as well as creating new partnership opportunities for companies like Events.com.Mitch Thrower - Founder, Events.com

Also recommended by

HelpGetSponsors is recommended by both RaceIT and SPORToften.

Use the system year round!

Sell sponsorships like a pro.You never know when you’ll ignite a sponsor's passion and interest in your event!Be ready to market your event sponsorships throughout the year with HelpGetSponsors. We make your events more attractive to potential sponsors.Sell more professionally, land bigger sponsors, grow your event, and increase revenue.

Payment

Incredible Value

HelpGetSponsors is the affordable solution to manage your sponsorship needs.Full service sales agencies charge thousands of dollars per month, we don't.HelpGetSponsors provides you the affordable tools and skills to sell like a pro. Selling a single sponsorship will most likely pay for your entire yearly subscription.

Industry Gurus

HelpGetSponsors has closed and managed over $14,000,000 in sponsorship sales. We use the same software, available to you right now, in-house every day for our full-service clients.

Someone called me the "Hitch" for events and sponsors, and I like it.Successful sponsors engage and enhance, not sell.Customers are earned at events not purchased.Why Bank of America spends $80 million on event sponsorships each year?Know the value of your sponsorship offerings or fail.Deliver what you sell and they will return.Tom Crichton

Success for me equals customers harnessing the power of HelpGetSponsors.com. I love providing the tools to help events make more money.Using HelpGetSponsors.com has changed the way I approach sponsorship sales.Going to events are a foundation of my youth! Be better today than you were yesterday.Sponsorship sales are hard, but HelpGetSponsors.com makes it much easier! Email me your sponsorship sales success stories; I love to hear them!I want every event in the world to know about HelpGetSponsors.com!GP

Sponsors are customers - treat them that way!Create a unique event experience and participants will come back year after year.Engage your sponsors and they’ll engage your participants.Sponsors should enhance your overall event experience.Customization is always an option.MM

FAQs

HelpGetSponsors is the first fully integrated tool that takes you from prospecting sponsors to event day. We understand what it takes to sell sponsorships for small and medium sized events and have fully automated the tools we’ve used successfully for over a decade.

HelpGetSponsors does not provide leads or contact information. Our tools allow you to easily save sponsor prospects into your database and automatically insert them into proposals, agreements and activation calendars.

Simply log into your account and select “Cancel” from the “Edit Account” menu. Your subscription will immediately be cancelled and you will only be billed for the remainder of your term. Please refer to our “Term of Use” page to review all legal information related to our subscription-based service platform.

Customer Support FAQs

Getting Started/General

Entering your contact information is an important first step and here’s why: the information you enter in will be displayed when you send proposals and agreements, so the more accurate information you enter, the more professional your proposals and agreements will look!

Billing Information is shown in your Account, but it is not automatically used for your Contact Details as your account might be setup by an Administrator and not the person who will be making Sponsorship Sales. To make HelpGetSponsors.com the most effective tool for your sponsorship sales efforts, you will need to update your Contact Information before you begin sending Proposals and Agreements so the proper information is displayed.

Unfortunately, no. What we do provide you with is a CRM (Customer Relationship Management) tool that allows you to categorize and store all of your prospective sponsors in one place. Once you’ve identified a prospect that you’d like to send a proposal to, just add them to your contact database and their information will be automatically placed into proposals and agreements.

The plans available on HelpGetSponsors.com are based on the number of events that you have. All of our tools are available for every plan we offer, because it doesn’t matter if you’re one event or one hundred events: you need all HelpGetSponsors.com’s tools to effectively sell and manage your sponsorship sales.

Add A Prospect

We’ve made the process of adding and managing prospective sponsors painless: all you have to do is enter some brief information about your prospect and pick what type of business category they are in. The information that you enter will be displayed when you send the prospective sponsor a proposal, so make sure you enter everything in correctly!

The categories that HelpGetSponsors.com allows you to pick from are the top spending categories in the event sponsorship world. By picking a category, you can track your sales activity and make sure that you casting a wide net when sending out proposals.

The HelpGetSponsors.com team has identified 5 key areas that prospective sponsors want to know about: the Event Overview, Participant Demographics, a Sponsorship Summary, Venue Information, and the Community and Charitable Benefits that the event has. The information in these sections are the first thing a prospective sponsor sees when you send them a Proposal created with HelpGetSponsors.com.

Participant Demographics are the traits of the participants and attendees of your events. Prospective Sponsors are interested in knowing things like: age, sex, geography, household income and education levels (just to name a few!).

Pricing Your Elements

We base our pricing on industry standards used in the sponsorship world, and we are constantly updating to stay current with fair market value. HelpGetSponsors.com strives to provide the most accurate pricing tools for our customers!

This is the number of people that pay to participate in your event. If you have a first year event, use the number of how many tickets/registrations you plan to sell. If the event has happened more than once, it is important to factor in the growth you expect to see (Prospective Sponsors love to see that your events have grown!).

Estimated Total Reach means the total number of participants, spectators, volunteers and production crewmembers, that will all be at your event on the day it occurs. It is important to remember that this number DOES NOT include the estimated number of people who will become aware of your events through marketing and advertising.

If there’s a Sponsorship Option that you offer for your events and we don’t have it listed in the HelpGetSponsors.com software, email support@helpgetsponsors.com and our tech team will work as quickly as they can to get it integrated into the software.

Creating Proposals

If you have created an event and added a prospective sponsor, you can create a Proposal in HelpGetSponsors.com with a few clicks! Just start by clicking the + button at the top of your dashboard, and select “Create a Proposal”. From there, you’ll be asked to select which Prospective Sponsor and Event you want to create the proposal for, and just click the “Build Proposal” button.

When selecting the Sponsorship Options for your Prospective Sponsor, each item you pick has the ability to be adjusted. All you have to do is enter in the amount you want, and the calculator located in the bottom right corner will update accordingly! Make sure you don’t adjust prices too high or too low, you don’t want to leave sponsorship dollars on the table!

Sending Proposals

Once you’ve selected and saved the Sponsorship Options for a Prospective Sponsor, just click the View/Send Proposal button to preview the PDF that will be sent with a pre-written email from the HelpGetSponsors.com system. Once you click Send, a copy of the Proposal will be sent to your Prospective Sponsor, and a copy will be sent to the email address associated with your account.

Yes! Once you’ve selected and saved the Sponsorship Options for a Prospective Sponsor, just click the download button and the PDF will automatically begin downloading. When it has finished downloading, just open up a new email message in your email provider and add the PDF as an attachment. Add your own personal message and send away!

After a Proposal is sent through the HelpGetSponsors.com system, the status of the proposal will update to Sent. If you have downloaded the Proposal and sent it with your own email, you can manually change the status of the proposal to Sent to make sure you are staying on top of your Sales Pipeline. It is important to maintain contact with your Prospective Sponsor once the proposal is sent in order to manage the sales cycle more effectively and close the deal faster!

Generating Agreements

When you mark a Proposal as “Approved,” the HelpGetSponsors.com software will prompt you to build an agreement. Just click the “Build Agreement” button and you’re ready to create an Agreement between you and your new Sponsor!

Yes! Just click the edit button and then you can copy and paste your own versions into your Agreement on HelpGetSponsors.com. After you click save, your Agreement will be updated with your own Terms & Conditions and Legal Disclaimer.

Sending Agreements

When you’re ready to send an Agreement to your Sponsor, just click the View/Send Agreement button to preview the PDF that will be sent with a pre-written email from the HelpGetSponsors.com system. Once you click Send, a copy of the Agreement will be sent to your Sponsor, and a copy will be sent to the email address associated with your account.

Yes! Once you’re ready to send an Agreement to your Sponsor, just click the download button and the PDF will automatically begin downloading. When it has finished downloading, just open up a new email message in your email provider and add the PDF as an attachment. Add your own personal message and send away!

After an Agreement is sent through the HelpGetSponsors.com system, the status of the Agreement will update to Sent. If you have downloaded the Agreement and sent it with your own email, you can manually change the status of the to Sent to make sure you are staying on top of your Sales Pipeline. It is important to maintain contact with your Sponsor once the agreement is sent to get them to sign off and close the sponsorship deal!

Activating Agreements

We like to think of Activation Calendars as a shared “to-do” list between you and your sponsor. Most of the sponsorship options that they have agreed to pay for require some extra work and sticking to critical deadlines. By creating an Activation Calendar, you make sure that you let the sponsor know when you need something from them by, and that they get it to you when you need it by. Activation Calendars create mutual responsibility between the event and the sponsor.

Creating an Activation Calendar with due dates and notes attached to each sponsorship item is a helpful step to ensure that the sponsor gets what they paid for, you get what you need from the sponsor, and that the sponsorship is a success for the event. If the sponsorship is a success for everyone, you increase your chances of renewing that deal for your next event.

Sending Activation Calendars

When you’re ready to send an Activation Calendar to your Sponsor, just click the View/Send Activation Calendar button to preview the PDF that will be sent with a pre-written email from the HelpGetSponsors.com system. Once you click Send, a copy of the Activation Calendar will be sent to your Sponsor, and a copy will be sent to the email address associated with your account.

Yes! Once you’re ready to send an Activation Calendar to your Sponsor, just click the download button and the PDF will automatically begin downloading. When it has finished downloading, just open up a new email message in your email provider and add the PDF as an attachment. Add your own personal message and send away!

Now that you’ve sent the Activation Calendar to your new Sponsor, keep selling more sponsorship for your events! The process of selling and managing sponsorships is made easy with HelpGetSponsors.com, so what are you waiting for!

Video!

Watch the HelpGetSponsors video to get an overview of all the features.

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The Tool Box

Use these links to navigate the overviews below. Learn about each of the tools.

Process

This is how HelpGetSponsors works. Just a few steps to start selling.

(Use your keyboard's right and left arrows to navigate the tour)

Year Round

HelpGetSponsors can help you sell year round!

Selecting a Plan

Our plans are based on how many events or event series you want to market at one time. We even have a one-time package that lets you market HelpGetSponsors for a single event.

Valuable Tools

We know how important budgets are so we built the software to give you maximum tools for minimal investment. We are also hard at work testing brand new features to give you even more tools and tangible benefits.

The Story

Our software was built because we needed it. Then we realized how valuable it could be for you! Our solid sponsorship sales background means we have given you everything you need to sell sponsorships fast.

Videos and Frequently Asked Questions

Take a look at our videos for guided overviews of HelpGetSponsors and each of its tools.