Dear Clients,
Please find below information about our opening times during the Christmas period.
During the festive period, our offices we will be closed from 2pm on Monday (24.12) till 9:30am on Monday (31.12) when we will re-open. We will be also closed on Tuesday (1.01) for the UK bank holiday.
Within this time, there will be no over-the-phone or LiveChat support.
Orders for company registration will be processed on the 27th and the 28th, on these days there will also be limited email support.
Our office re-opens for business as usual from Wednesday (2.01.2019)
Please accept our best wishes of peace and love, health and prosperity.
Have a Merry Christmas and a Happy New Year!
From the Coddan team.

Holding company start-up - option 2 for non-UK residents

£172.00
Key Features

The first option of the holding company formation for non-UK customers is the fastest process with electronic documentation to get your business started, and printed corporate documents as well.

This package is the cheap and efficient way to begin business, as the UK registered holding company, and includes the provision of the registered office address in Edinburgh, and the cost of forwarding an official post overseas for the duration of one year.

This package is particularly attractive to any aspiring entrepreneur starting up a UK company for the first time; who has a clear understanding of the mandatory responsibilities that accompanies owning a business, and for companies owned by overseas residents (individuals, companies and/or trustees) who still need a local registered office address, but would rather not open a UK local office.

You need to appoint a company director (physical person) and shareholder (who can be the same person as a company director, or it can another person or a corporate body). You will also need to provide information about the person with the significant control, if such person is different from a company director or shareholder.

Documents

The following documents will be sending by e-mail to you upon formation of your holding enterprise: -

1. A certificate of incorporation;
2. The special drafted memorandum & articles of association;
3. The meeting of the board of directors;
4. Share certificates;
5. The company' registers.

The following document will be posted by Royal Mail first class to your door upon the formation of your company limited by shares: -

1. The laminated certificate of incorporation printed on a special class of the ivory paper.

With this package we will also provide the following services: -

1. The provision of the registered office address in Edinburgh;
2. The government mail forwarding or scanning with forwarding to your e-mail;
3. The certificate of the registered office address;
4. Monitoring changes in share ownership of the company;
5. Ensuring that the company files statutory information promptly;
6. Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
7. Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal and statutory requirements.

This incorporation package does not include the provision and appointment of the nominee secretary, but we will take care about your company maintenance as it was described above.

Upgrades

This package can be upgraded with any of the following features (extra costs incurred): -

1. The printed & top-notch bound copies of the memorandum & articles of association;
2. The hard bound copies of the company's registers;
3. The hard bound copies of the of the first meeting of the board of directors;
4. The company pliers seal or a rubber stamp;
5. The certificate of good standing or certificate of incumbency;
6. Two shares' certificates printed on the special layout security design paper;
7. Apostilled or certified corporate documents by the foreign embassy or/and by the Chamber of Commerce.

Choose a Company Name

Warning:About the format of you company name

Your company name must end with the word 'Limited', or its abbreviation 'Ltd', or the Welsh language equivalents: 'Cyfyngedig', or 'Cyf'.

For example: ABC Limited, ABC Ltd, ABC Cyfyngedig, ABC Cyf.

These words (Limited, Ltd, Cyfyngedig, Cyf) must not occur in any other place within the name of your company.

Please do not use the Welsh language equivalents if you are registering a limited company in England.

First choice: *

Second choice:

Explanation:About the guaranteed same-day service

This service guarantees that your limited company will be registered on the same day that your order and payment are received.

In order for you to use this service, you must place your order before 1:30 p.m. (London time) on a working day, and your application form must not contain any errors or omissions.

This service based on Companies House's normal working hours. We cannot be responsible for delays caused due to the rejection of the application by Companies House for any reason whatsoever.

Guaranteed same-day company incorporation - £45.00

Free business bank account referral

Barclays Bank
Not required

The registration with the HMRC (Inland Revenue)

Explanation:About the registration with the Inland Revenue (HMRC)

When your limited company will be formed and registered at Companies House, Companies Registrar tells to the HMRC that this has happened; this applies whether you start your business as the limited company. It also applies whether or not your company is active or has not started trading.

HMRC sends a newly formed company an introductory pack within six weeks of being told by Companies House that the new company exists. This pack contains corporation tax forms and explanatory notes for new companies. The pack is usually sent to your company's registered office, which may or may not be the same address that you trade from.

You should complete and send a completed form (new company details) to your corporation tax office as soon as possible. If your limited company is dormant, you should complete a dormant form instead.

It is important to complete these forms as HMRC uses the information you provide to work out your corporation tax paying and filing deadlines. They will send you a form to confirm these deadlines, unless you have told HMRC that your company is dormant.

If your new company has not yet started trading you need to tell HMRC as soon as possible if your company has been set up but is not yet trading or engaging in any business activity. In other words, your company is dormant.

Penalties for not telling HMRC your company is liable for corporation tax
If your company or organisation has corporation tax to pay but you do not receive a 'Notice to deliver a Company Tax Return' from HMRC, you still must tell HMRC it is liable for corporation tax. If you do not, your company or organisation may be charged a penalty. HMRC calls this a 'failure to notify' penalty.

Where the obligation to tell HMRC that your company or organisation is liable for corporation tax takes place on or after 1 April 2010, the penalty is based on the amount of tax that is unpaid or that your company or organisation is liable for. This is called the 'potential lost revenue' or 'PLR'.

What we can offer you
1. To avoid any potential problems with the HMRC (Inland Revenue), we can offer you a straightforward registration of your company with the HMRC to confirm is your company is trading or not.
2. We can wait for an introductory pack from the HMRC, and then complete it & register it with the HMRC for your behalf.
3. We can be appointed as your corporate tax-agent.
4. As soon as we will register your company with the HMRC we will be able to apply for an unique tax registration number for behalf of your company.

Explanation:About the tax authorised agent

Coddan may be register with the Inland Revenue and act as the registered tax authorised agent for your company.

It allows you to use us as your authorise agent to act on your company behalf for specific matters, such as: - tax affairs including self-assessment and National Insurance; tax credits; PAYE for employers.

Our tax authorised agent services are charged annually, and must be renewed each year if you want to continue using them.

Please note that our authorised agent services are not including bookkeeping, accountancy and tax preparation services.

Why are authorisations needed?
HMRC has a strict legal duty of confidentiality in respect of the information it holds on customers. The unauthorised disclosure of this information is a criminal offence. HMRC cannot risk divulging information to anyone who has not been properly authorised to receive that information. Customers would not want their personal information disclosed to third parties without their consent.

Non-UK residents who owns or run a UK registered company
HMRC suggests that all non-UK residents who own a company registered in the United Kingdom, or who run a UK company as non-UK resident directors should appoint a UK based tax-representative to deal with HMRC on your behalf when you start a new company or organisation and for all your other corporation tax affairs.

I require an assistance with the registration with Inland Revenue (HMRC)

The priority handling incorporation packages

Explanation:About the priority handling packages

When you are placing an order online, our incorporation fee does not include a free consultation or appointment any of our members as your personal assistant. We understand that some customers are feeling more comfortable when they have a personal manager who will be responsible and involved for their orders, and who directly be responsible for the further communication with our clients.

About the standard priority handling option
This option allows your order to be processed ahead of others and a personal manager for your order will be appointed.

About the premier priority handling package
This option includes the provision of a personal manager and comprehensive incorporation support for one hour, which includes the professional review of your order and supported documents, and this option is also includes answering of the pre or post incorporation e-mails support.

About the deluxe priority handling package
This option includes the provision of a personal manager and comprehensive incorporation support for two and a half hours, which includes the professional review of your order and supported documents, and this option is also includes answering of the pre or post incorporation e-mails support.

I require the priority handling package

The standard priority handling package - £45.00

The premier priority handling package - £150.00

The deluxe priority handling package - £250.00

Information in updated

The applicant details

Summary:About your contact details

Please enter your details in the fields below. All fields are required.

Please provide us with a physical street address: not a post office (PO) box address. If you plan to pay online by credit card, the address that you enter here must match the address associated with your credit card.

As the person making this application, we will contact you should we need to discuss your application or company. We will not communicate with the company officers, or any other parties, unless you specifically request us to do so.

Caution:About your e-mail address

E-mail is the primary means of communication between us, so be sure to enter your e-mail address correctly.

If you do not receive an e-mail from us shortly after you submit your order, please check that your e-mail account is appropriately configured to enable you to receive e-mails from us.

In particular, ensure that your spam filter is not mistakenly filtering our e-mails.

Your personal details

Title

First name *

Last name *

Date of Birth *

Nationality *

Occupation *

E-mail *

Your address

Address *

Town *

Postcode *

County

Country *

Phone *

Mobile *

The person with significant control (PSC)

Explanation:Meaning of the person with significant control (PSC)

From January 2016, all private companies are obliged to keep the register of persons with significant control. Since April 2016 information about the persons with significant control (PSC) need be registered at Companies House.

The information from each individual company's persons with significant control register will be given to Companies House at the same time as the confirmation statement. The confirmation statement is the successor to the annual return.

What will happen to the information given to Companies House? The idea is that the register is the public document. Therefore members of the public will be entitled to both view the persons with significant control register and search for information relating to individual companies. Every company's PSC information will be listed on the same central register and it will be free to view and search.

Who classes as a person with significant control? A person with significant control is anyone who either: -

Holds over 25% of the shares

Controls over 25% of the general meeting votes

Can control removal or appointment of the majority of a company's board

Exercises significant control or influence over a company or has the right to do so

Having the right to exercise, or actually exercising, significant influence or control over the activities of a trust or firm which is not a legal entity, but would itself satisfy any of the first four conditions if it were an individual.

Explanation:Can a nominee director or shareholder qualify as a PSC?

No. Nominee director and shareholder are generally appointed for record purposes only, and in most cases have little or no influence over the day-to-day running of the business. In this case the person who qualifies as a PSC will generally be the beneficiary or/and the person(s) who hold the general power of attorney.

Does it mean, that I need to register myself as the PSC even I ordered the nominee service?
Yes, we need to register you, or the third person, who controls the firm as the person with the significant control. Nominee director is receiving instructions from the real owner, nominee shareholder hold the company shares on behalf of the beneficiary owner, means, your nominees cannot be appeared as the person with the significant control, because they are not controlling the business at all.

The person with significant control is the applicant

The person with significant control is the company director

The person with significant control is the company shareholder

The person with significant control is another individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

The Level of the Company Control

All companies must to submit details of the person with significant control (PSC), this can be anyone who influences the day to day running of the company.

Holding more than 25% of the shares

Holding more than 25% of the voting rights

Holding the right to appoint or remove a majority of directors

Having the right to exercise significant influence or control

Summary:About the certificate of the PSC

A certificate of person with significant control is a document used to confirm the identity of the person with significant control of a business entity. It also confirms the name of the firm, registered number, and registered office address.

A certificate of beneficial ownership is often used to prove that a particular individual is authorised to enact legally binding transactions on behalf of an entity.

Certificates of person with significant control are issued by the business formation agent. The person with significant control can produce the certificate as the evidence of his/her position within the firm to any interested party in any administrative or legal proceedings or official injury.

Your certificate will be printed in an elegant format, sealed and laminated. If you need to apply for such certificate, please pay for the delivery.

I require certificate of the PSC - £15.00

The trademark or/and business name registration

Explanation:About the trade name registration service

Business or trading name may be used by a limited company (e.g. John Doe Services LTD may trade as a 'J. Doe's Bakery'). The use of a business name does not create a separate legal entity from a company, which is using the name.

With this option we will prepare all necessary paper forms to allocate a trade name to your limited company' name.

We will also provide you an exclusive certificate of the trading name adoption.

Trademarks are one of the most important tools in the promotion and recognition of your business' goods or services. Trademarks are the primary means by which customers can recognize your products. A trademark registration gives you the right to stop others from using the same or a similar trademark in relation to your goods or services, and in many cases, a trademark registration can itself become a valuable asset.

If you require a trade mark search - to ensure your newly registered company name does not conflict with any European and UK protected trademarks.

1. Secures a statutory monopoly. It will give you the exclusive right to use your mark for the goods and/or services that it covers in the UK.
2. Deters others from using your trademark. A trade mark registration can be used to prevent the registration or use of an identical or similar mark by another individual or company.
3. Makes it your property which means you can sell it or license the use of it to others in exchange for payment.
4. Can add quantifiable goodwill and value to a business on sale.

Costs
We can take care of the registration process from start to finish.

Stage 1 - Filing
1. To file a UK trademark application in one class we charge a fixed fee of £350.00. Of this, our legal charges for preparing and filing the application are just £150.00. The official filing fee is £200.00.

2. For each additional class we charge a fixed fee of £100.00. Of this, our legal charges are £50.00 and the official fee is £50.00.

3. It is possible to file a fast-track application which will be examined within 10 business days after filing for an additional £300.00 cost.

Stage 2 – Prosecution
After filing your application, we charge on a time and materials basis for the work we undertake through to the registration of the mark.

Our charges will depend upon how straightforward the application is and whether it receives any objections. This is not something we can predict with absolute certainty, although we do aim to warn you if your application is likely to be problematic.

There are a wide variety of objections that can be raised by an examiner including that your trade mark is descriptive and not distinctive e.g. the trademark SHOES for a 'shoe store'.

In the event of an objection, we would need to respond to the examiner. Responding to objections may include presenting evidence of use, engaging in correspondence and/or attending a hearing with the examiner.

A third party may oppose your trade mark application on a number of grounds including that it is identical or similar to their trademark and that there exists a likelihood of confusion between your proposed trademark and their registered trade mark.

In the event of an opposition, we will advise you of your additional legal charges and expenses before proceeding on your behalf.

Note that most but not all trademark applications are straightforward and go through without significant objection or opposition.

Total Cost
You are looking at an estimated total cost of £600.00 if the application proves straightforward and is registered in one class only.

The UK trademark registration - £600.00

Authorised share capital

Explanation:Standard share capital upon formation of your company

A company's issued share capital is usually at least £1.00, but can be far greater to take account of the number of shareholders and their individual control of the company.

If you choose the standard share capital option, we shall proceed on the basis that there is only one class of ordinary shares of £1.00 and they are to be fully paid up.

Explanation:Non-standard share capital upon formation of your company

The company may be registered with share capital that is greater than the amount it needs as initial working capital. After satisfying that need, it will therefore have a number of un-issued shares that the board can keep in reserve for future share issues.

When applying for the alternative share capital for your company, please make sure that the value per share is not less than £1.00. If you desire to have value per share less then £1.00 (for example 10p or 1p), you will need to apply for the paper filing for your company at additional charge. Please contact us for more details: orders@coddan.co.uk.

If you want to register a company with a non-standard share capital and issue special shares, it is often advisable to contact us before registering your company.

E-mail us at info@coddan.co.uk, if you need further help with a non-standard capital and issue special shares. Additional fees apply for a non-standard share capital with issue special shares.

I want to form my company with a standard share capital
I want to form my company with a non-standard share capital - £80.00

Number of shares:

Share currency:

Value per share:

Standard industrial classification of economic activities

Main SIC Code *

Additional SIC Code

Additional SIC Code

Additional SIC Code

The memorandum and articles of association

Explanation:Our standard version of the memorandum and articles of association

Coddan' special drafted and solicitors adopted memorandum and articles of association, which can be used not only in the UK, our own memorandum and articles of association will be very useful and accepted in other overseas countries. We do not use the Companies House' standard model of the memorandum and articles as most of others UK companies formation agents.

Our standard version of the memorandum and articles of association is very widely drawn, and is suitable for most types of business.

An electronic copy of our standard memorandum and articles of association is included with your company formation.

Additional printed and bound copies of our standard memorandum & articles of association can be provided, either at the time of original incorporation (at the same order form below) or at a later date.

Explanation:About non-standard memorandum and articles of association

If you want to have specifically drafted objects and clauses included in the memorandum and articles of association of your company, simply send them to us, and we will include them.

If you request a non-standard memorandum and articles of association, the formation of your company will be delayed by between 24 and 48 hours.

Please do not request a guaranteed same-day incorporation if you also require a non-standard memorandum and articles of association.

Explanation:Using your own memorandum and articles of association

We can register your company using your own memorandum and articles of association. Simply complete this order, and then e-mail us (orders@coddan.co.uk) the memorandum and articles of association that you want to register your company with.

The added administration will slow the formation of your company, so please do not request a guaranteed same-day incorporation if you are supplying your own memorandum and articles of association.

I want to use the standard version of the memorandum and articles of association - It's included in our price!

Non-standard memorandum and articles of association - £65.00

Supply your own version of the memorandum and articles of association - £75.00

The registered office address

Explanation:About our registered office address service

We offer a service whereby we supply a prestigious address for you to use as your company's registered office address and we forward your private company's official mail to you.

This service is particularly useful for small businesses, such as those being run from home, or from an overseas country, who would like a separate, prestigious registered office address to be displayed on the public record.

Our registered office address service is charged annually, and includes mail forwarding of an official mail overseas (mail from Companies House and HMRC), it does not include the forwarding of general business mail or banking statements.

When you register a company, its status will be either active, meaning that it will be conducting business, or dormant, meaning it will remain inactive from the moment of registration.

If your private company is active, you are also required to display the company name outside or inside the registered office address so that it is visible in plain sight for any potential clients, visitors, or governing authorities to see should they need to inspect records.

However, if your limited company maintains a dormant status, you do not have to proclaim your company name.

It is important to have a clear idea of whether your company is going to be dormant or active, as you may unwittingly incur a penalty by failing to abide by a few simple regulations.

In addition, if you are a trading company, it is often common for government authorities from Companies House or the Inland Revenue to do surprise inspections, or to investigate the bookkeeping or the VAT records of your company (which we can keep in electronic files). This issue will not apply to dormant companies, as they will not have traded. If someone comes to our office to inspect your company records, we will need to aid this person in their duties, which can take a few hours at a time.

The provision of a registered office address is fully comply with the Companies Act 2008 and the Companies (Trading Disclosures) Regulations 2008.

Important
If your company is the active, the fee for the provision of our registered office address is slightly higher than for a dormant entity, and must be renewed annually.

In the case if you only need to have a registered office address for public records, & you will keep your company' registers, accountancy and VAT records at your own permission, please provide us the details of the SAIL (single alternative inspection location) address, and we will not charge you an additional fee.

Our Suggestion
If your company is the active, or dormant, and you need to have the professional assistance with your company bookkeeping, or/and with filling annual accounts and returns with the Companies Registrar and the Inland Revenue (HMRC), please call to our office numbers and we can offer you more cost effective packages tailored for your needs, and which may help you to minimise your expenses to register a company and with its further maintenance support. Only one phone call might help you to save a few hundred pounds.

Explanation:About the provision of the registered office address & due diligence requirements

Due to the implementation of 2007 Money Laundering Regulations (EC Third Money Laundering Directive) on 15 December 2007 it is now necessary for all Trust and Company Services providers including company formation agents to register with the HM Revenue & Customs and to put anti-money laundering systems into place.

We are therefore required to ask for a scanned identification of company directors and beneficial owners of companies via e-mail first before we can undertake to provide the registered office address for your company.

Within 14 days we will require you to post us a recent utility bill showing your real ("shadow") directors and beneficial owners of companies names and current addresses and also a passport or a driving licence.

These can be original documents or copies certified by a solicitor, notary public or commissioner for oaths.

If you are an overseas based client you should provide us a copy of your passport and utility bill with the notarised translation into English.

We can process the order immediately to form your new company and provide a registered office address but will have to file a change of an address to the details of the purchaser of the company if the due diligence information is not provided within 14 days of the commencement of the service.

Where we have provided a nominee service at your request and subsequently have to file a change of registered office address because you have failed to provide due diligence no refund will be given.

The Provision of the Registered Office Address

It's included in our price! The first year's fee for a registered office address in Edinburgh

Forwarding of Official Mail Overseas

Explanation:Forwarding of official mail overseas

The first year' fee for the provision of the registered office address includes the cost of forwarding official post overseas.

Post forwarded to you at postage cost plus 10% handling fee.

It's included in our price! I require Coddan to forward an official mail overseas

Please forward official mail to my address as entered in the applicant's details section
I want official mail forwarded to to the address as entered in the beneficiary's details section
I want official company mail forwarded to a different address

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

Your Website Address as a Part of Your Registered Address

Explanation:About your website as a part of your registered address

If you have a website or already registered domain name, which you would like to use for this company, we can register it details as a part of your registered office address with the Companies House.

If you do not have a domain name yet, you can place an order with us on this form below, and we will register a domain name for your company behalf and register it details as the part of your registered office address.

Your customers and clients can do a simple name check of your company with Companies House and see details of the website, which belongs to your company.

The registration of your domain name as a part of your office address - £15.00

Enter the domain name of your company:

The Certificate of the Registered Office Address

Explanation:About the certificate of the registered office address

A certificate of registered office address is a document used to confirm the details of the registered office address of a company. It also confirms the name of the company, registered number, and the date of incorporation.

A certificate of registered office address is often using to prove that a particular company registered at the specified address in North of Ireland.

Companies' formation agent issues such certificates. The beneficiary owner or a company member can produce the certificate, as the evidence of his /her company is legitimate to any interested party in any administrative or legal proceedings or official injury.

Your certificate will be printed in an elegant format, sealed and laminated.

It's included in our price! I require certificate of the registered office address

The provision of the trading & inspection address

Explanation:About the service and inspection address

If your company is the active, the fee for the provision of the trading office address and the address for inspection of corporate documents is slightly higher.

Prestige and privacy for your business, protect your personal details.You can use our meeting room for the inspection of your tax and accountancy records by the HMRC officers at discounted rates.You can use our meeting room to have meetings with your clients and customers, we can place you company nameplate at the door of a meeting room (extra fees will apply to use our meeting rooms).You will have an access to a wide range of business support services.

This service is particularly useful for small businesses, such as those being run from home, who would like a separate, prestigious business address in London at Baker Street.

In the case if you only need to have a registered office address for public records, & you will keep your company' registers, accountancy and VAT records at your own permission in England or Wales, please provide us the details of the SAIL (single alternative inspection location) address.

Explanation:Disclosures relating to the registered office and inspection place

A limited company shall disclose: -

(a) The address of its registered office;
(b) Any inspection place; and
(c) The type of company' records which are kept at that office or place, to any person it deals with in the course of business who makes a written request to the company for that information.

The limited company shall send a written response to that person within five working days of the receipt of that request.

Where can you keep these records?
You may keep all or any of these records at the company's registered office. The company may choose an alternative location to make these records available for inspection.

The company can only have one alternative location to the registered office at any given time. That location must be in the same part of the UK as the registered office, e.g. a company registered in England and Wales can have an alternative inspection location in England and Wales only, but not in Scotland or Northern Ireland.

The company may choose to keep some records at its registered office and some at its alternative inspection location provided that all the records of a type are kept together.

Offence
Where a company fails, without reasonable excuse, to comply with any requirement in regulations, an offence is committed by: -
(a) The company; and
(b) Every member and officer of the company who is in default.

A person guilty of an offence is liable on summary conviction to: -
(a) A fine not exceeding level 3 on the standard scale; and
(b) For continued contravention, a daily default fine not exceeding one-tenth of level 3 on the standard scale.

For the purposes of this regulation a shadow director is to be treated as an officer of the company.

Requirement to display registered name at registered office and inspection place
3. (1) A company shall display its registered name at
(a) Its registered office; and
(b) Any inspection place.
(2) But paragraph (1) does not apply to any company which has at all times since its incorporation been dormant.

Requirement to display registered name at other business locations
4. (1) This regulation applies to a location other than a company's registered office or any inspection place.
(2) A company shall display its registered name at any such location at which it carries on business.

Manner of display of registered name
5. (1) This regulation applies where a company is required to display its registered name at any office, place or location.
(2) The registered name shall be so positioned that it may be easily seen by any visitor to that office, place, or location.

Registered name to appear in communications
6. (1) Every company shall disclose its registered name on: -
(a) Its business letters, notices and other official publications;
(b) Its bills of exchange, promissory notes, endorsements and order forms;
(c) Cheques purporting to be signed by or on behalf of the company;
(d) Orders for money, goods, or services purporting to be signed by or on behalf of the company;
(e) Its bills of parcels, invoices and other demands for payment, receipts and letters of credit;
(f) Its applications for licences to carry on a trade or activity; and
(g) All other forms of its business correspondence and documentation.
(2) Every company shall disclose its registered name on its websites.

Offence: -
10. (1) Where a company fails, without reasonable excuse, to comply with any requirement in regulations 2 to 9, an offence is committed by: -
(a) The company; and
(b) Every officer of the company who is in default.
(2) A person guilty of an offence under paragraph (1) is liable on summary conviction to: -
(a) A fine not exceeding level 3 on the standard scale; and
(b) For continued contravention, a daily default fine not exceeding one-tenth of level 3 on the standard scale.
(3) For the purposes of this regulation a shadow director is to be treated as an officer of the company.

.

My company is dormant & I do not need to have a service or inspection address
I want to use the same SAIL address as be entered in the applicant section
I want to use the same SAIL address as be entered in the person with significant control section
I want to use my own single alternative inspection location in the UK

Address

County or State

Country

Mobile

Town

Postcode

Phone

Fax

I require Coddan to provide the trading & inspection address for my business - £150.00

Optional Extra Services

Explanation:About the provision of members and directors' service address

The new requirements states that each UK company member must provide Companies House with two sets of address details, a service address and their residential location. Such details of a company director(s) and LLP members will be available on the government website to public.

You can use our registered office address as the address for your company directors and shareholders.

If you prefer to have your company directors, shareholders or an LLP members details listed on the government websites & you do not mind about this, then, you do not need to apply for the provision of members & directors' service address from us.

Explanation:About our general mail forwarding service

You can use our address for your business banking needs.You can use our address for sending and receiving general business correspondence.You can instruct us to send business correspondence to your partners, clients and suppliers.

While using our registered office address, all official mail for your company will be forwarded to you.

You can upgrade the post forwarding service to include all general letters received for behalf of your company or an LLP. If you choose not to upgrade, all general mail received for your company or an LLP behalf will be returned to sender.

This is fine if you do not expect any important general mail to arrive at the registered address of your business entity, but if you do, or if you use the registered office address to open a bank account, we strongly advise you to upgrade your registered office address to include all general business mail.

This will ensure that all mail received for your company will be forwarded to you.

Explanation:About our general mail scanning service

Coddan' mail scanner service allows you to actually view the incoming mail online the day it is received. Just log into our Customer Area and view a picture of each new piece of mail, then click on the drop down box next to each envelope and instruct us to hold, send, scan the contents, or shred the envelope.

To ensure the integrity of your online data, we utilize the latest security technology available today. Our web site is protected with a 256-Bit SSL Certificate. This means that your data has physical as well as electronic security.

In addition to protecting the integrity of your electronic data, Coddan has contracted with "Shred-It" to shred all your physical mail and documents. Shred-it's innovative paper shredding services and unrivalled security compliance standards ensure that all of your confidential waste is destroyed in the most secure way possible.

Costs: -

£110.00 per year (£9.17 per month service fee);

Includes 40 envelopes scan per month;

0.25 for each envelope scanned over 40.

Content scans: -

£0.50 to open an envelope;

First five pages of each envelope are £0.10 each - any additional pages within the envelope are £0.05.

Explanation:About sending letters by post

You will always need to send correspondence and letters by post, and you cannot always guarantee that your important business, financial and legal documents will arrive at their destination on time.

It is a very easy process, upload of your letter (in .PDF or .DOC format); we will print it out, put into the envelope and send it by post to the delivery address.

The process

Send us your letter via e-mail;

Provide us the postal address where you require your letter to be send;

We will print it out, insert into the envelope and send by post.

Our charges

Printed letter and envelope 99p plus the postage costs

Extra pages 15p each

Explanation:About the reception of legal processes

Companies which operate in the UK or which deal with UK financial institutions often need to provide an address in the UK at which legal proceedings or other notices can be served.

Some companies may not be able to do this, for example, if their main trading address is overseas.

We can act as your agent, and accept all legal processes on behalf of your private limited company. This includes services of notices and proceedings.

The provision of members (shareholders) & directors service address - £85.00

The general mail forwarding - £250.00

The general mail scanning - £110.00

I require sending letters by post for one year - £50.00

The legal processes address on behalf of your company - £300.00

Appoint your own candidates (officers)

Summary:About the minimum number of officers you need

A private company limited by shares in England or Wales must have at least one director, one shareholder, and may have a secretary.

You need at least one person to form this type of company. If there is only one director, and that director is a natural person in your company, that director can also act as the secretary.

A company must have at least one director who is a natural person. This requirement is met if a natural person as a corporation holds the office of director sole or otherwise by virtue of an office.

You can register a sole director' company, if you are familiar with the secretaries duties and responsibilities, because all of them belongs to a sole director.

The directors and secretary of your company can also be shareholders.

The Companies Act imposes no restriction on the minimum age of company directors. However Companies House will actively discourage the appointment of anyone under the age of 16 from taking up a company directorship because the individuals concerned may not fully understand the legal liabilities that go with the position and for the most part will not have the experience necessary to perform the duties of a company director.

Under the Companies Act 2006, there is no restriction on any or all of the members/shareholders being from an overseas country (i.e. outside the United Kingdom in terms of residency, domicile, and citizenship, place of incorporation or all or any of those concepts). Nevertheless, this general proposition may be subject to any applicable foreign investment rules which may apply from time to time.

It is a criminal offence to appoint a non-existent, not permitted for use or fake details for the company' officers appointments.

First Candidate

Select the role(s) to which you want to appoint your first candidate:

Director
Secretary
Shareholder

Enter the number of shares to be held by this shareholder

The candidate is the same person as that entered in the applicant section
This candidate is another private individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

This candidate is a corporate body (another company, partnership or trust)

Legal name

Governing law

Town

Postcode

Phone

Fax

Legal form

Registered No.

Address

County or State

Country

Mobile

Please enter details of an authorised company representative below:

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

Second Candidate

Select the role(s) to which you want to appoint your second candidate, if there is any, or leave this part of the application blank:

Director
Secretary
Shareholder

Enter the number of shares to be held by this shareholder

This candidate is another private individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

This candidate is a corporate body (another company, partnership or trust)

Legal name

Governing law

Town

Postcode

Phone

Fax

Legal form

Registered No.

Address

County or State

Country

Mobile

Please enter details of an authorised company representative below:

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

Appointment of additional officers (if it's needed)

You can use this section to appoint up to three additional candidates as officers of your company. If you need to appoint more than five of your own candidates as officers of the company, please provide their full details in the additional comments and instructions section of this order form:

Third Candidate

Select the role(s) to which you want to appoint your third candidate:

Director
Secretary
Shareholder

Enter the number of shares to be held by this shareholder

This candidate is another private individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

This candidate is a corporate body (another company, partnership or trust)

Legal name

Governing law

Town

Postcode

Phone

Fax

Legal form

Registered No.

Address

County or State

Country

Mobile

Please enter details of an authorised company representative below:

Title

First name

Last name

Address

County or State

Country

Mobile

E-mail

Date of Birth

Nationality

Occupation

Town

Postcode

Phone

Fax

Industry

Fourth Candidate

Select the role(s) to which you want to appoint your fourth candidate:

Director
Secretary
Shareholder

Enter the number of shares to be held by this shareholder

This candidate is another private individual

Title

Date of Birth *

Nationality *

Occupation *

First name *

Last name *

Address *

County or State

Country *

Town *

Postcode *

Phone *

Mobile *

E-mail *

This candidate is a corporate body (another company, partnership or trust)