How to Complete a Credit Card Reconciliation

Goal:

At the end of the month when you receive your credit card statement or when you are required to do your credit/debit card reconciliation, follow the steps below:

Steps:

Head into Accounts Payable → Reconciliation.

Find the credit card you intend to reconcile.

Select the card to start reconciliation.

Select Continue Reconciliation to move to the next page.

If applicable, correct the statement date and the ending balance before uploading your statement

Once on this page, Import your credit card statement.

With your statement imported, you can now begin matching. Select Begin Matching.

Match the items from left to right. The items on the left are your Procurify Order Item tied to this credit card, while the items on the right are the charges on your credit card statement.

Once you have completed matching, your "start" & "end" balance match, and there is no variance, you can select the Submit button.

Fill in the Payment Method details.

Submit the Bill for Approval.

Tips!

If you notice a Variance amount left over, check for Purchase Orders that may still be left open and not yet completed. The order will need to be Fully Received and Closed in order for it to be "Ready to Reconcile".

You may also need to check the statement dates if any items are missing from the statement, they may be on the prior one or the upcoming.