Indian Passport Renewal Process in USA

If you are holding an Indian passport which is about to expire soon or all the pages are filled, you may need to apply for a passport reissue/ renewal. In such cases, you will require a new passport or valid extension. To renew your passport, you have to fill a new passport application form. New passports can be reissued for 10 years for adults. For minors (under 18 Years of age) the passport is given for 5 years. Please note that your old passport will be returned to you. However, if you have any valid visas stamped on the passport they will not be canceled. Therefore you may need to travel both passports in hand to reflect the valid visa as well as the renewed passport.

Note: Passport renewal service is not available for B1/B2 visa holders and temporary visitors to USA.

Important Information about Indian Passport Renewal Process

All the Indian Passport services are handled by Cox & King Global Services (www.ckgs.us.com). Individual Indian consulates will no longer accept passport related services directly. All communications and applications associated with Indian passport renewal must be through CKGS USA.

All applicants for passport related activities have to fill an online Order Form whether applying in person or by mail. The application has to include a copy of the form. This is to enable CKGS real-time tracking of the applications.

How to Apply for Passport Renewal

You can apply either in person or by post to CKGS USA. Both the modes of application require a common procedure for the applicants to follow:

STEP 1: Identify the consular jurisdiction in which you want to apply for the passport services.

3 recent (2" X 2" color, front facing against a white background) color photographs. 8 photographs are required in case the passport is expired for more than 3 years. Glue one photo on the first page of the online application form in the space provided. The second one has to be glued on the Nationality Verification Form and the rest have to be stapled to the last page of the application form. See photo requirements.

Attach a notarized color copy of Green Card or Employment Authorization card or copy of legal status in the US such as H1B/ B1/ B2 Visa, whichever is applicable.

Attach the original passport. If the passport is less than 5 years old, attach the previous passport too.

Attach photocopies of the first 5 pages and last 2 pages of the current passport.

Applicable Fee that is non-refundable.

Notarized Documents Required:

If applying in person or via mail, please ensure that all photocopies of supporting documents are notarized.Notarized photocopies of the following are required:

If your visa has expired, or you have the receipt notice for extension on the visa, a notarized no status affidavit along with notarized photocopies of the valid passport and the green card of two witnesses are required. 7 Copies of Nationality Verification Form are also required. Each copy must have an original photograph affixed on it. This is only for New York, San Francisco, and Houston applicants. Washington, Atlanta, Houston, and Chicago applicants must go to the consulate in person for an interview before applying at their respective passport application center.

In case the current passport does not include spouse’s name a notarized photocopy of the marriage certificate is required. A copy of the passport or US ID of the spouse is also required in the application.

Female applicants must include notarized affidavit of change in name from maiden to married.

Notarized photocopy of the residential proof of the applicant (State ID, Driver’s License, Utility bills, Rental Lease Agreement or Home Mortgage Bill. For applicants above the age of 60 a copy of State ID can be submitted.

If the passport is expired for less than 6 months a letter is required from the applicant explaining “why the passport was not renewed in required time frame." If it is 6 months or more past the expiration date, a notarized affidavit and 7 copies of the Nationality Verification Form are required. Each form must have an original photograph attached to it. Houston Jurisdiction applicants have to submit a 4 points affidavit too.

An affidavit form for change of appearance and current notarized photo are required if the applicant’s appearance has changed significantly from the appearance in the current passport.

Note: Some additional documents may be required. Please check with the Embassy/Consulate/Passport Application Center in your jurisdiction for the required information.

Submission: All required documents have to be submitted in either a UPS or Fedex envelope only. Specifications of this envelope are available on the CKGS website. Any other form of submission is not encouraged. Envelopes can not be altered in any form either. Shipping labels can be printed out of the website. IMPORTANT – Only ONE application per envelope. Multiple applications in one envelope will be rejected.

STEP 3: Passport Renewal Fee / Re-issue Fee (10 years)

If applying in person the fee can be paid by credit card. The fee is subject to change without prior notice. A breakdown of the fee structure and the total fee is given below:

A(Consular Fee)

Passport Fees

As per adult / minor and applicable category

ICWF - Indian Community Welfare Fund

$3

B(CKGS Fee)

CKGS Service Fee

$19.95 per application

Optional Fee

Courier Service, text message etc

Total Payment A+B

Note :

Payment has to be made separately for each Applicant.

Convenience charges will apply for Credit Card.

Cash will NOT be accepted.

Personal Checks will NOT be accepted.

If fees are not paid in full, CKGS will not be responsible for any delays and consequential charges that you may incur.

These forms can also be filled on the Indian Consulate website. However, once you the forms are filled out there, you will be redirected back to CKGS wherein you click on the “Already Filled “ tab with the Reference number given to you on the government website and continue the process there.