Cloud-Based File Sharing – What Challenges Does it Bring to the Enterprise?

According to Gartner, Inc., “By 2016, 20 percent of CIOs in regulated
industries will lose their jobs for failing to implement the discipline
of information governance successfully.”¹ Employees have become
accustomed to having unlimited access to the data they desire by
bringing their own devices into the workplace. More data is being stored
in the cloud, allowing access to it anytime from anywhere and the
possibility of exposing sensitive corporate information is just one of
the dangers of cloud-based file sharing. Axway
(NYSE Euronext: AXW.PA), announced today it sponsored a survey completed
by IDG Research Services that examines what IT managers are doing in
relation to managing cloud-based file sharing services.

IT departments are making an attempt to manage policies related to
cloud-based file sharing tools, but their efforts are often ignored
according to the survey’s results. Of the 131 IT managers that
responded, 54 percent said they had a policy requiring cloud-based
file-sharing tools (excluding email) to be vetted and approved by IT
before employees could use them. Some 30 percent said they had no such
policy regarding the use of these tools. Surprisingly however, nearly
four out of five respondents admitted that employees fairly frequently
use unauthorized cloud-based file-sharing tools, regardless of any
existing policies.

John Thielens, Chief Security Officer at Axway said, “I would speculate
it’s likely closer to five out of five employees, including executives,
that are fairly frequently using unauthorized cloud-based file sharing
tools. Axway sees the problem all the time, and it’s not limited to
rank-and-file employees. It is important for companies to constantly
have the ability to govern the flow of data while employees are using
cloud-based file sharing tools.”

The survey reveals that the most important features to IT Managers and
departments for cloud-based file sharing products are the:

ability to enforce security and compliance policies and controls

ability to encrypt shared files

ease of use and user adoption

IT Managers said the most prevalent concerns with cloud-based file
sharing products are:

sensitive data leaks and data loss

loss due to theft

loss of control of the data itself

When considering products to help provide governance around file
sharing, IT Managers stated the ability to cover both email and
cloud-based file sharing as the most important feature. Just under one
half of the respondents stated they were applying the same policies and
controls to both email and cloud-based file sharing. Axway recommends
this approach as a best practice. “The ability to apply common security
policies to both email and file sharing is the most efficient and
effective approach,” said Mike Dayton, senior vice president, Axway
Security Solutions Group.

Axway’s
DropZone™ product meets both the revealed criteria. DropZone is a
secure enterprise-level file-sharing application that is easy on users
and IT administrators. It integrates with MailGate SC, Axway’s secure
email application, so IT can manage both email and file sharing from the
same platform, and allow users access from their preferred mobile device.

Axway (NYSE Euronext: AXW.PA), a market leader in governing the flow of
data, is a global software company with more than 11,000 public- and
private-sector customers in 100 countries. For more than a decade, Axway
has empowered leading organizations around the world with proven
solutions that help manage business-critical interactions through the
exchange of data flowing across the enterprise, among B2B communities,
cloud and mobile devices. Our award-winning solutions span
business-to-business integration, managed file transfer, API and
identity management, and email security– offered on premise and in the
Cloud with professional and managed services.

Axway is registered in France with headquarters in the United States and
offices in 22 countries. More information is available at www.axway.com.

About Axway 5 Suite

Axway 5 Suite offers control and optimization of the flow of data
through integration, visibility, policy, security and reliability to
govern business-to-business interactions, communities, systems and data
types — within and beyond the enterprise edge.

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