Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

TAB

Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.

Arrow keys

Move around within the Navigation Pane.

CTRL+Y

Go to a different folder.

F3 or CTRL+E

Go to the Search box.

ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP

In the Reading Pane, go to the previous message.

SPACEBAR

In the Reading Pane, page down through text.

Shift+SPACEBAR

In the Reading Pane, page up through text.

Shift+PLUS SIGN or MINUS SIGN, respectively

Expand or collapse a group (with a group selected) in the Navigation Pane.

LEFT ARROW or RIGHT ARROW, respectively

Collapse or expand a group in the e-mail message list.

Shift+TAB

Move to next field in Reading Pane.

CTRL+TAB

Move to previous field in Reading Pane.

ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE

Go back to previous view in main Outlook window.

ALT+RIGHT ARROW

Go forward to next view in main Outlook window.

CTRL+Shift+W

Select the InfoBar and, if available, show the menu of commands.

Search

CTRL+E

Find a message or other item.

ESC

Clear the search results.

CTRL+ALT+A

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.

CTRL+ALT+W

Expand the Search Query Builder.

CTRL+Shift+F

Use Advanced Find.

CTRL+Shift+P

Create a new Search Folder.

F4

Search for text within a message or other item.

Shift+F4

Find next during text search within a message or other item.

CTRL+H

Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.

CTRL+ALT+K

Expand search to include the desktop.

Flags

CTRL+Shift+G

Open the Flag for Follow Up dialog box to assign a flag.

Color Categories

ALT+D

Delete the selected category from the list in the Color Categories dialog box.

Create an item or file

CTRL+Shift+A

Create an appointment.

CTRL+Shift+C

Create a contact.

CTRL+Shift+L

Create a distribution list.

CTRL+Shift+X

Create a fax.

CTRL+Shift+E

Create a folder.

CTRL+Shift+J

Create a Journal entry.

CTRL+Shift+Q

Create a meeting request.

CTRL+Shift+M

Create a message.

CTRL+Shift+N

Create a note.

CTRL+Shift+H

Create a new Microsoft Office document.

CTRL+Shift+S

Post to this folder.

CTRL+T

Post a reply in this folder.

CTRL+Shift+P

Create a Search Folder.

CTRL+Shift+K

Create a task.

CTRL+Shift+U

Create a task request.

All items

CTRL+S or Shift+F12

Save.

ALT+S

Save and close.

F12

Save as.

CTRL+Z or ALT+BACKSPACE

Undo.

CTRL+D

Delete an item.

CTRL+P

Print.

CTRL+Shift+Y

Copy an item.

CTRL+Shift+V

Move an item.

CTRL+K

Check names.

F7

Check spelling.

CTRL+Shift+G

Flag for follow-up.

CTRL+F

Forward.

ALT+S

Send or post or invite all.

F2

Turn on editing in a field (except in Icon view).

CTRL+L

Left align text.

CTRL+E

Center text.

CTRL+R

Right align text.

E-mail

CTRL+Shift+I

Switch to Inbox.

CTRL+Shift+O

Switch to Outbox.

CTRL+TAB

Choose the account from which to send a message. (with focus on the To box) and then TAB to the Accounts button

CTRL+K

Check names.

ALT+S

Send.

CTRL+R

Reply to a message.

CTRL+Shift+R

Reply all to a message.

CTRL+F

Forward a message.

CTRL+ ALT+J

Mark a message as not junk.

CTRL+Shift+I

Display blocked external content (in a message).

CTRL+ Shift+S

Post to a folder.

CTRL+Shift+N

Apply Normal style.

CTRL+M or F9

Check for new messages.

UP ARROW

Go to the previous message.

DOWN ARROW

Go to the next message.

CTRL+N

Create a new message (when in Mail).

CTRL+Shift+M

Create a new message (from any Outlook view).

CTRL+O

Open a received message.

CTRL+Shift+B

Open the Address Book.

CTRL+Shift+O

Convert an HTML or RTF message to plain text.

INSERT

Add a Quick Flag to an unopened message.

CTRL+Shift+G

Display the Flag for Follow Up dialog box.

CTRL+Q

Mark as read.

CTRL+U

Mark as unread.

CTRL+Shift+W

Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.

F4

Find or replace.

Shift+F4

Find next.

CTRL+ENTER

Send.

CTRL+P

Print.

CTRL+F

Forward.

CTRL+ALT+F

Forward as attachment.

ALT+ENTER

Show the properties for the selected item.

CTRL+ALT+M

Mark for Download.

CTRL+ALT+U

Clear Mark for Download.

CTRL+B

Display Send/Receive progress.(when a Send/Receive is in progress)

Calendar

CTRL+N

Create a new appointment (when in Calendar).

CTRL+Shift+A

Create a new appointment (in any Outlook view).

CTRL+Shift+Q

Create a new meeting request.

CTRL+F

Forward an appointment or meeting.

CTRL+R

Reply to a meeting request with a message.

CTRL+Shift+R

Reply All to a meeting request with a message.

ALT+0

Show 10 days in the calendar.

ALT+1

Show 1 day in the calendar.

ALT+2

Show 2 days in the calendar.

ALT+3

Show 3 days in the calendar.

ALT+4

Show 4 days in the calendar.

ALT+5

Show 5 days in the calendar.

ALT+6

Show 6 days in the calendar.

ALT+7

Show 7 days in the calendar.

ALT+8

Show 8 days in the calendar.

ALT+9

Show 9 days in the calendar.

CTRL+G

Go to a date.

ALT+= or CTRL+ALT+4

Switch to Month view.

CTRL+RIGHT ARROW

Go to the next day.

ALT+DOWN ARROW

Go to the next week.

ALT+PAGE DOWN

Go to the next month.

CTRL+LEFT ARROW

Go to the previous day.

ALT+UP ARROW

Go to the previous week.

ALT+PAGE UP

Go to the previous month.

ALT+HOME

Go to the start of the week.

ALT+END

Go to the end of the week.

ALT+MINUS SIGN or CTRL+ALT+3

Switch to Full Week view.

CTRL+ALT+2

Switch to Work Week view.

CTRL+COMMA or CTRL+Shift+COMMA

Go to previous appointment.

CTRL+PERIOD or CTRL+Shift+PERIOD

Go to next appointment.

CTRL+G

Set up recurrence for an appointment or task.

Contacts

CTRL+Shift+D

Dial a new call.

F3 or CTRL+E

Find a contact or other item.

F11

Enter a name in the Search Address Books box.

Shift+letter

In Table or List view of contacts, go to first contact that starts with a specific letter.

CTRL+A

Select all contacts.

CTRL+F

Create a new message addressed to selected contact.

CTRL+J

Create a Journal entry for the selected contact.

CTRL+N

Create a new contact (when in Contacts).

CTRL+Shift+C

Create a new contact (from any Outlook view).

CTRL+O or CTRL+Shift+ENTER

Open a contact form for the selected contact.

CTRL+Shift+L

Create a new distribution list.

CTRL+P

Print.

F5

Update a list of distribution list members.

CTRL+Y

Go to a different folder.

CTRL+Shift+B

Open the Address Book.

CTRL+Shift+F

Use Advanced Find.

CTRL+Shift+PERIOD

In an open contact, open the next contact listed.

ESC

Close a contact.

CTRL+Shift+X

Open a Web page for the selected contact (if one is included).

ALT+D

Open the Check Address dialog box.

ALT+Shift+1

In a contact form, under Internet, display the E-mail 1 information.

ALT+Shift+2

In a contact form, under Internet, display the E-mail 2 information.

ALT+Shift+3

In a contact form, under Internet, display the E-mail 3 information.

Electronic Business Cards dialog box

ALT+A

Open the Add list.

ALT+B

Select text in Label box when the field with a label assigned is selected.

ALT+C

Open the Add Card Picture dialog box.

ALT+E

Place cursor at beginning of Edit box.

ALT+F

Select the Fields box.

ALT+G

Select the Image Align drop-down list.

ALT+K, then ENTER

Select color palette for background.

ALT+L

Select Layout drop-down list.

ALT+R

Remove a selected field from the Fields box.

Tasks

ALT+F2

Show or hide the To-Do Bar.

ALT+C

Accept a task request.

ALT+D

Decline a task request.

CTRL+E

Find a task or other item.

CTRL+Y

Open the Go to Folder dialog box.

CTRL+N

Create a new task (when in Tasks).

CTRL+Shift+K

Create a new task (from any Outlook view).

CTRL+Shift+U

Create a new task request.

CTRL+O

Open selected item.

CTRL+P

Print selected item.

CTRL+A

Select all items.

CTRL+D

Delete selected item.

CTRL+F

Forward a task as an attachment.

Shift+TAB

Switch between the Navigation Pane, Tasks list, and To-Do Bar.

CTRL+J

Open selected item as a Journal item.

CTRL+Z

Undo last action.

INSERT

Flag an item or mark complete.

Format text

ALT+O

Display the Format menu.

CTRL+Shift+P

Display the Font dialog box.

Shift+F3

Switch case (with text selected).

CTRL+Shift+K

Format letters as small capitals.

CTRL+B

Make letters bold.

CTRL+Shift+L

Add bullets.

CTRL+I

Make letters italic.

CTRL+T

Increase indent.

CTRL+Shift+T

Decrease indent.

CTRL+L

Left align.

CTRL+E

Center.

CTRL+U

Underline.

CTRL+] or CTRL+Shift+>

Increase font size.

CTRL+[ or CTRL+Shift+

Decrease font size.

CTRL+X or Shift+DELETE

Cut.

CTRL+C or CTRL+INSERT

Copy. Note CTRL+INSERT is not available in the Reading Pane.

CTRL+V or Shift+INSERT

Paste.

CTRL+Shift+Z or CTRL+SPACEBAR

Clear formatting.

CTRL+Shift+H

Delete the next word.

CTRL+Shift+J

Stretch a paragraph to fit between the margins.

CTRL+Shift+S

Apply styles.

CTRL+T

Create a hanging indent.

CTRL+K

Insert a hyperlink.

CTRL+L

Left align a paragraph.

CTRL+R

Right align a paragraph.

CTRL+Shift+T

Reduce a hanging indent.

CTRL+Q

Remove paragraph formatting.

Add Web information to items

Hold down CTRL and click the mouse button.

Edit a URL in the body of an item.

Hold down Shift and click the mouse button.

Specify a Web browser.

CTRL+K

Insert a hyperlink.

Print preview

Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press V

Open Print Preview.

ALT+P

Print a print preview.

ALT+S or ALT+U

Open Page Setup from Print Preview.

ALT+Z

Zoom.

ALT+C

Close Print Preview.

Send/Receive

F9

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.

Shift+F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).

CTRL+M

Start a send/receive.

CTRL+ALT+S

Define Send/Receive groups.

Visual Basic Editor

ALT+F11

Open Visual Basic Editor.

Macros

ALT+F8

Play macro.

Forms

CTRL+ALT+Shift+F12

Save Form Design.

CTRL+Shift+F11

Save Form Data.

Click in an InfoPath folder, and then CTRL+N.

Create a new Microsoft Office InfoPath form.

Table view - General use

ENTER

Open an item.

CTRL+A

Select all items.

PAGE DOWN

Go to the item at the bottom of the screen.

PAGE UP

Go to the item at the top of the screen.

Shift+UP ARROW or Shift+DOWN ARROW, respectively

Extend or reduce the selected items by one item.

CTRL+UP ARROW or CTRL+DOWN ARROW, respectively

Go to the next or previous item without extending the selection.

CTRL+SPACEBAR

Select or cancel selection of the active item.

F5

Refresh view.

Table view - with a group selected

CTRL+Shift+PLUS SIGN

Expand all groups.

CTRL+MINUS SIGN

Collapse the group.

Shift+PLUS SIGN

Expand a single selected group.

MINUS SIGN

Collapse a single selected group.

UP ARROW

Select the previous group.

DOWN ARROW

Select the next group.

HOME

Select the first group.

END

Select the last group.

RIGHT ARROW

Select the first item on screen in an expanded group or the first item off screen to the right.

Table view - All groups

CTRL+MINUS SIGN

Collapse all groups.

CTRL+Shift+PLUS SIGN

Expand all groups.

Calendar Day/Week/Month view

ALT+key for number of days

View from 1 through 9 days.

ALT+0 (ZERO)

View 10 days.

ALT+MINUS SIGN

Switch to weeks.

ALT+=

Switch to months.

CTRL+TAB or F6

Move between Calendar, TaskPad, and the Folder List.

Shift+TAB

Select the previous appointment.

LEFT ARROW

Go to the previous day.

RIGHT ARROW

Go to the next day.

ALT+DOWN ARROW

Go to the same day in the next week.

ALT+UP ARROW

Go to the same day in the previous week.

Day view

HOME

Select the time that begins your work day.

END

Select the time that ends your work day.

UP ARROW

Select the previous block of time.

DOWN ARROW

Select the next block of time.

PAGE UP

Select the block of time at the top of the screen.

PAGE DOWN

Select the block of time at the bottom of the screen.

Shift+UP ARROW or Shift+DOWN ARROW, respectively

Extend or reduce the selected time.

With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectively

Move an appointment up or down.

With the cursor in the appointment, ALT+Shift+UP ARROW or ALT+Shift+DOWN ARROW, respectively