Data Explosion Leaves Companies Exposed to New Legal Risks

Advances in technology, changes in employee ways of working and vast increases in data storage capacity are leaving companies open to a new era of governance and legal risks, says PwC in a new report published today.

The Future of E-disclosure 2020, shows how courts and regulators are becoming increasingly intolerant of inadequate or incomplete document disclosure and how many companies’ information, storage and retrieval capabilities no longer cut it in a world where corporate data volumes grow upwards of 40% a year.

“Companies are generally good at creating and storing data but struggle to catalogue and retrieve it effectively. With employees increasingly being able to store information in perpetuity for little or no cost, this challenge will only become more acute.”

A survey of 211 legal and technical professionals conducted alongside the report examined which technological trends were causing organisations most concern regards their ability to effectively archive and retrieve information. Some 40% of respondents said they were most concerned about storage of company data on web-based third-party servers (the cloud) while 15% are most worried about the increase of mobile technology. A further 12% focus on concerns about the rise of social networking in the workplace.

Recent cases show how the courts have little sympathy with the increased effort and time it now takes companies to retrieve the right data. Recent judgements have included a 50% reductions in costs due to be awarded because of non-compliance in disclosure; the order to repeat £2 million of work due to improper keyword searches and a $8.5 million fine where documents were deemed to have been deliberately withheld.

Tom Lewis continues:

“Pressure is building in this area and we fully expect a new in-house function to emerge with responsibilities for data creation, storage and retrieval – most likely under the aegis of the Chief Information Officer.”

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