Tuesday, 20 May 2014

As
per the common observation, the performance of MS Outlook starts
degrading gradually as the size of the PST file tends to grow. This
could sometimes result in complete inaccessibility of Outlook if
attention is not paid or proper measures are not taken. Basically,
this happens due to the file size limit of PST in Outlook, which is
mere 2 GB in MS Outlook versions 97, 2000 and 2002 (XP); 20 GB in MS
Outlook 2003 and 2007 versions. However, in the latest versions i.e.
MS Outlook 2010 and 2013 this limit is considerably increased to 50
GB.

Maximum
problems are faced in the earlier versions due to very less size of
PST. Avery simple solution to avoid this problem is splitting the PST
file. It can be easily performed by moving the data items of the PST
file to another PST or location with the help of the options that are
available in MS Outlook itself. Firstly, you can simply move the PST
file data items to other folders by using the option ‘Move to
Folders’. Secondly, you can archive the data items that are not
being used by using ‘Archive’ option. Thirdly, use ‘Import and
Export’ option to send or receive the data items from one PST file
to another.

We
will go through the complete process of all the three methods by
following which you can easily move the PST file data items and split
the file yourself.

Again
a dialog box ‘Create or Open Outlook Data file’ pops up.
Choose the location of the new PST and assign a name to it. Then
click OK and finally Close to exit Account Settings
window.

Again
select the menu File -> Open -> Import

The
‘Import and Export Wizard’ dialog box appears. Select the
‘Export to a file’ option and click Next

Make
selection of the PST file and click Next

Now
choose the folder from which you want to export the data items.
Double-click on the folder to expand it and select the items
followed by Next button.

Now
by clicking Browse option,choose the location of the
file and assign a name to it by typing in the text box and then
click OK.

The
‘Create Outlook Data File’ window pops up. If you want
to password protect it then apply a password otherwise click
Cancel.

All
the aforementioned options of splitting the PST file i.e. Move to
folders, Archive, Import and Export are available in MS Outlook
itself. These can be used by the user to manually move the data items
contained within the PST file to another location so as to reduce its
size. Although these methods are quite useful but a user who
does not have knowledge about the technical criticalities might find
difficulty in performing them or a busy administrator might not find
out ample time to do them. In such a case, a user-friendly commercial
tool to split the PST file does the needful. Kernel for PST split
software is one such PST file splitter that requires no prior
technical knowledge to perform the operation. It efficiently splits
the large sized PST into small chunks. You can try out its free demo
version and get to know the functionality of the software. http://www.splitpsttool.net