Section4

“Campus security authority”is a Clery-specific term that encompasses four groups of individuals and organizations associated with an institution.

a. A campus police department or a campus security department of an institution. If your institution has a campus police or security department, those individuals are campus security authorities.

1. All members of the Department of Public Safety

2. Graduate Security assistants (working satellite graduate campuses)

b. Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (e.g., an individual who is responsible for monitoring the entrance into institutional property). Including individuals who provide security at a campus parking kiosk, monitor access into a campus facility, act as event security, or escort students around campus after dark.

1. All FAC and Loyola student desk attendants

2. All Transportation and Parking staff and students who work Jenkins parking kiosk

3. All CSC staff hired to do parking for special events

4. All S.A.F.E. staff employed to work sporting events

5. All Absolute Security staff working in Loyola owned/rented/leased buildings

6. All Loyola students working with the DPS student escort program

c. Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses. As mentioned in Chapter 1, your institution must publish a number of safety and security-related policy statements. (These are discussed in Chapters 7 and 8.) If you direct the campus community to report criminal incidents to anyone or any organization in addition to police or security-related personnel, that individual or organization is a campus security authority.

1. Any Loyola University Administrator

2. All members of Human Resources

3. All members of the Office of Student Life

d. An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution. If someone has significant responsibility for student and campus activities, he or she is a campus security authority. Note that whether or not your institution pays an individual is not a factor in determining whether that individual can be a CSA.

1. Loyola Club Moderators

2. All members of Student Development

3. All members of the Athletics Department

Although Loyola University encourages the reporting of all campus criminal activity directly to DPS, in some instances members of the Loyola community may choose to file a report with a Campus Security Authority (CSA). A CSA is an official of the institution who has significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution. These authorities are obligated to provide any reports of crime to DPS.

Loyola professional and pastoral counselors are encouraged to tell their clients about voluntary, confidential and anonymous crime reporting procedures available to members of the Loyola community, for inclusion in the annual crime statistics disclosure. Confidential and anonymous reports are extremely valuable in order to encourage reporting, to prevent further victimization, access for threat to the entire campus community, and to obtain a more accurate portrait of campus crime. In certain circumstances, crime victims may be reluctant to file a report with DPS, fearing the process and/or loss of anonymity and are encouraged to consider filing an anonymous or confidential report.

All Loyola CSA’s are bi-annually notified of their CSA designation and provided in-person and online training on required reporting procedures on an annual basis. Additionally, CSA’s are contacted at the end of each academic semester and required to provide a statement confirming instances of criminal reports which may have been made to them.