WhatToDo Support

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“Media” includes logos, images and video. The Media section of the Admin functions the same in all areas of the Web Content, including Activity/Dining Listings, Coupons, Events, and Specials.

The Media Gallery is the area where you upload Logos, Images and Video. You can get to the Media Gallery by clicking “My Businesses” button on your web dashboard and then choosing “Media” tab. Or you can go to an individual item (Event, Listing, Coupon) and select the “Media’ button on the left.

Images added directly in your My Businesses section media area will be available for use in all your business’s Items so you can use them in any or all of your listings. Images entered in a specific item (i.e. Listing or Event) will ONLY be available for this Item. Media files may be shared among multiple Items by checking the box that reads “Allow this image to be used for any of my items” after uploading the file. You may also restrict its use by checking the box next to “Allow this image only for this specific Item.”

Media File Guidelines

Web image files must be JPEG or PNG.

Web logos should be 200×200 px.

NOTE: For Coupons in BOTH print and web admin: logo files must be print-quality of 300 dpi or higher. Files must be .eps, .pdf, .jpg, .tiff or native files from Adobe Illustrator (.ai) and PhotoShop (.psd). They must fit into an area that is 2.25” x 1.5.”

Gallery Images can be up to 500 px wide. If the file size is very large (i.e. print quality images), it will slow down the WTD system. You’ll want to resize them in a photo editing program such as Photoshop, Gimp or Microsoft Picture Manager (either resize to 72 dpi or select “web sized”) before uploading the image file.

Logos

The logo is a square thumbnail image that will always appear next to your business name. You can upload your actual logo or you can upload a photo and use it as a logo. This is how a listing with a logo appears on the website:

All items (Coupon, Listing, Special, etc.) should have at least one logo available when you click the gray “Media” tab on the left.

If you have not already entered a Logo for your business, the system may generate a text Logo for you. In some instances, there may be more than one Logo to choose from. In this case, one will appear with “Active” in the green box above the image and the rest will appear with “Inactive” in a red box above the image. Only ONE logo may be Active (appearing on the live website) at any given time. If the correct logo is marked “Active,” no further action is required. If you would like to change the Active Logo for a specific Item please click the word “Activate” under the desired Logo. The image should now appear with “Active” in a green box.

If the correct Logo file does not appear among your choices, click the “Add Logos” box at the top right of this field.

For use in Coupons (in both print admin and web admin): logo files must be print-quality of 300 dpi or higher. Files must be .eps, .pdf, .jpg, .tiff or native files from Adobe Illustrator (.ai) and PhotoShop (.psd). They must fit into an area that is 2.25” x 1.5.”

A popup window will appear. Click the green box that reads “Upload file” and select the file from the location you’ve saved it in.

Fill in the fields for: “Keywords,” “Alt Tag,” (i.e. alternate I.D.), “Description,” and “Photo Credit” (if available). While filling out all these fields is optional, the more info you include here, the better your Search Engine Optimization. (Web crawlers can’t understand images, so they’ll use this text about your image to help determine the page content and search rank.)

Below these fields, there is a box you can check to “Allow this image to be used for any of my listings.” If you check this box, this image will appear as an option in the Media section of your other Items, and you will have the opportunity to select it with those specific Items (It does not automatically appear with any of your Events or Listings.) If you don’t check this box, the image will only be available for this Item.

Slide Show or Gallery Images

On the website, images appear at the bottom of a listing with the option of scrolling forward and backward.

To upload your photos:

Go to the media page (either through your Business or a specific item)

“Click “Add Photos.”

A popup window will appear. Click the grey box that reads “Upload file” and select the file from the location you’ve saved it in. Click “Start Upload”.

Fill in the fields for: “Keywords,” “Alt Tag,” (i.e. alternate I.D.), “Description,” and “Photo Credit” (if available). While filling out all these fields is optional, the more info you include here, the better your Search Engine Optimization.

Below these fields, there is a box you can check to “Allow this image to be used for any of my listings.” If you check this box, this image will appear as an option in the Media section of your other Events and Listings, and you will have the opportunity to select it (It does not automatically appear with any of your Events or Listings.) If you don’t check this box, the image will only be available for this Event (or Event Recurrences) or Listing.

Click “Upload File.” Make sure the image you’ve just uploaded is “Active” in order for it to appear on the live website.

Images: Max. width 500 px; height should be appropriately proportionate. If files are very large (i.e. print-quality images), you’ll need to resize them in a photo editing program such as Photoshop, Gimp or Microsoft Picture Manager (either resize to 72 dpi or “web” sized)

Fill in the fields for: “Keywords,” “Alt Tag,” (i.e. alternate I.D.), “Description,” and “Photo Credit” (if available). While filling out all these fields is optional, the more info you include here, the better your Search Engine Optimization.

Below these fields, there is a box you can check to “Allow this image to be used for any of my listings.” If you check this box, this image will appear as an option in the Media section of your other Events and Listings, and you will have the opportunity to select it (It does not automatically appear with any of your Events or Listings.) If you don’t check this box, the image will only be available for this Event (or Event Recurrences) or Listing.

Click “Upload File.” Make sure the image you’ve just uploaded is “Active” in order for it to appear on the live website.

You may adjust the order in which the images will display in your Slideshow by clicking on the image and dragging it to the position in which you’d like it to appear.

Videos

You may include as many videos as you’d like in the Available Videos section of each item (Event or Listing). You may also choose not to include any videos at all.
Your videos are stored in the section called “Available Videos.” They will appear with either “Active” in a green box above the file or “Inactive” in a red box above the file. “Active” videos appear on the live website, while “Inactive” ones are saved here but aren’t visible to the public. They remain available for you to make public whenever you choose. Click “Activate” or “Inactive” (in the box below the image) according to which video(s) you want to display.

The system only allows YouTube videos. You cannot load a video file directly into the Admin.

If the correct video file does not appear among your choices: Click the “Add Video” box at the top right of this field.

A popup window will appear. Select “YouTube” in the dropdown box and paste the video URL (the web address that appears at the top of the screen on Youtube when your video is open) into the second field. NOTE: Do not use either the YouTube “Share” link or “Embed” code. Only use the URL in your address bar when watching the video.

Click “Submit.” You should receive a message that says “Upload Success.”

If you have multiple videos, you may adjust the order in which they will display in your listing by clicking on the file and dragging it to the position in which you’d like it to appear.