1.

0 GETTING STARTED WORD 2007
1.1 Screen Layout

1.2 Menus
When you begin to explore Word 2007 you will notice a new look to the menu bar.
There are three features that you should remember as you work within Word 2007:
the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three
features contain many of the functions that were in the menu of previous versions
of Word. The functions of these three features will be more fully explored below.

1.3 The Microsoft Office Button

The Microsoft Office button performs many of the functions that were located in the
File menu of older versions of Word. This button allows you to create a new
document, open an existing document, save or save as, print, send (through email
or fax), publish or close.
1.4 The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven tabs:
Home, Insert, Page Layout, References, Mailings, Review, and View that contain
many new and existing features of Word. Each tab is divided into groups. The
groups are logical collections of features designed to perform functions that you will
utilize in developing or editing your Word document. Commonly used features are
displayed on the Ribbon, to view additional features within each group, click on the
arrow at the bottom right of each group.

The quick access toolbar is a customizable toolbar that contains commands that you
may want to use. You can place the quick access toolbar above or below the ribbon.
To change the location of the quick access toolbar, click on the arrow at the end of
the toolbar and click on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the
Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut
will be added to the Quick Access Toolbar.

2.0 WORKING WITH DOCUMENTS
2.1 Create a New Document

There are several ways to create new documents, open existing documents, and
save documents in Word:

 Click the Microsoft Office Button and Click New or
 Press CTRL+N (Depress the CTRL key while pressing the “N”) on the
keyboard
You will notice that when you click on the Microsoft Office Button and Click New,
you have many choices about the types of documents you can create. If you wish to
start from a blank document, click Blank. If you wish to start from a template you
can browse through your choices on the left, see the choices on center screen, and
preview the selection on the right screen.
2.2 Opening an Existing Document

 Click the Microsoft Office Button and Click Open, or
 Press CTRL+O (Depress the CTRL key while pressing the “O”) on the
keyboard, or
 If you have recently used the document you can click the Microsoft Office
Button and click the name of the document in the Recent Documents
section of the window Insert picture of recent docs

2.3 Saving a Document

 Click the Microsoft Office Button and Click Save or Save As
(remember, if you’re sending the document to someone who does not have
Office 2007, you will need to click the Office Button, click Save As, and
Click Word 97-2003 Document), or
 Press CTRL+S (Depress the CTRL key while pressing the “S”) on the
keyboard, or
 Click the File icon on the Quick Access Toolbar
2.4 Renaming Documents
To rename a Word document while using the program:

 Click the Office Button and find the file you want to rename.
 Right-click the document name with the mouse and select Rename from the
shortcut menu.
 Type the new name for the file and press the ENTER key.

2.5 Working on Multiple Documents

Several documents can be opened simultaneously if you are typing or editing
multiple documents at once. All open documents will be listed in the View Tab of
the Ribbon when you click on Switch Windows. The current document has a
checkmark beside the file name. Select another open document to view it.

2.6 Document Views

There are many ways to view a document in Word.
 Print Layout: This is a view of the document as it would appear when
printed. It includes all tables, text, graphics, and images.
 Full Screen Reading: This is a full view length view of a document. Good
for viewing two pages at a time.
 Web Layout: This is a view of the document as it would appear in a web
browser.
 Outline: This is an outline form of the document in the form of bullets.
 Draft: This view does not display pictures or layouts, just text.
To view a document in different forms, click the document views shortcuts at the

bottom of the screen or:
 Click the View Tab on the Ribbon
 Click on the appropriate document view.

Close a Document
To close a document:
 Click the Office Button
 Click Close

3.0 CUSTOMIZE THE WORD ENVIRONMENT
Word 2007 offers a wide range of customizable options that allow you to make
Word work the best for you. To access these customizable options:
 Click the Office Button
 Click Word Options
3.1 Popular

These features allow you to personalize your work environment with language, color
schemes, user name and allow you to access the Live Preview feature. The Live
Preview feature allows you to preview the results of applying design and formatting
changes without actually applying it.

3.2 Display

This feature allows you to modify how the document content is displayed on the
screen and when printed. You can opt to show or hide certain page elements.
3.3 Proofing

This feature allows you personalize how word corrects and formats your text. You
can customize auto correction settings and have word ignore certain words or errors
in a document.

3.4 Save
This feature allows you personalize how your document is saved. You can specify
how often you want auto save to run and where you want the documents saved.

3.5 Customize

Customize allows you to add features to the Quick Access Toolbar. If there are tools
that you are utilizing frequently, you may want to add these to the Quick Access
Toolbar.
4.0 EDITING THE DOCUMENT
4.1 Typing and inserting Text

To enter text, just start typing! The text will appear where the blinking cursor is
located. Move the cursor by using the arrow buttons on the keyboard or positioning
the mouse and clicking the left button. The keyboard shortcuts listed below are also
helpful when moving through the text of a document:
Move Action Keystroke

Beginning of the line HOME

End of the line END

Top of the document CTRL+HOME

End of the document CTRL+END

4.2 Selecting Text

To change any attributes of text it must be highlighted first. Select the text by
dragging the mouse over the desired text while keeping the left mouse button
depressed, or hold down the SHIFT key on the keyboard while using the arrow
buttons to highlight the text. The following table contains shortcuts for selecting a
portion of the text:

Selection Technique

Whole word double-click within the word

Whole triple-click within the paragraph
paragraph

Several words or drag the mouse over the words, or hold down SHIFT while
lines using the arrow keys

Deselect the text by clicking anywhere outside of the selection on the page or press
an arrow key on the keyboard.
4.3 Inserting Additional Text

Text can be inserted in a document at any point using any of the following methods:
 Type Text: Put your cursor where you want to add the text and begin typing
 Copy and Paste Text: Highlight the text you wish to copy and right click
and click Copy, put your cursor where you want the text in the document and
right click and click Paste.
 Cut and Paste Text: Highlight the text you wish to copy and right click and
click Cut, put your cursor where you want the text in the document and right
click and click Paste.
 Drag Text: Highlight the text you wish to move, click on it and drag it to the
place where you want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon.

4.4 Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard Group on the
Home Tab of the Ribbon.
Insert picture of clipboard group labeled
 Move text: Cut and Paste or Drag as shown above
 Copy Text: Copy and Paste as above or use the Clipboard group on the
Ribbon
 Paste Text: Ctrl + V (hold down the CTRL and the “V” key at the same time)
or use the Clipboard group to Paste, Paste Special, or Paste as Hyperlink
4.5 Deleting Blocks of Text

Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace
will delete text to the left of the cursor and Delete will erase text to the right. To
delete a large selection of text, highlight it using any of the methods outlined above
and press the DELETE key.

4.6 Search and Replace Text

To find a particular word or phrase in a document:
 Click Find on the Editing Group on the Ribbon
 To find and replace a word or phrase in the document, click Replace on the
Editing Group of the Ribbon.

A style is a format enhancing tool that includes font typefaces, font size, effects
(bold, italics, underline, etc.), colors and more. You will notice that on the Home
Tab of the Ribbon, that you have several areas that will control the style of your
document: Font, Paragraph, and Styles.

5.2 Change Font Typeface and Size
To change the font typeface:
 Click the arrow next to the font name and choose a font.

 Remember that you can preview how the new font will look by highlighting
the text, and hovering over the new font typeface.
To change the font size:
 Click the arrow next to the font size and choose the appropriate size, or
 Click the increase or decrease font size buttons.

5.3 Font Styles and Effects

Font styles are predefined formatting options that are used to emphasize text.
They include: Bold, Italic, and Underline. To add these to text:
 Select the text and click the Font Styles included on the Font Group of the
Ribbon, or
 Select the text and right click to display the font tools

5.4 Change Text Color

To change the text color:
 Select the text and click the Colors button included on the Font Group of the
Ribbon, or
 Highlight the text and right click and choose the colors tool.
 Select the color by clicking the down arrow next to the font color button.

5.5 Highlight Text

Highlighting text allows you to use emphasize text as you would if you had a
marker. To highlight text:
 Select the text
 Click the Highlight Button on the Font Group of the Ribbon, or
 Select the text and right click and select the highlight tool
 To change the color of the highlighter click on down arrow next to the
highlight button.

5.6 Copy Formatting

If you have already formatted text the way you want it and would like another
portion of the document to have the same formatting, you can copy the formatting.
To copy the formatting, do the following:
 Select the text with the formatting you want to copy.
 Copy the format of the text selected by clicking the Format Painter button
on the Clipboard Group of the Home Tab
 Apply the copied format by selecting the text and clicking on it.

5.7 Clear Formatting

To clear text formatting:
 Select the text you wish to clear the formatting
 Click the Styles dialogue box on the Styles Group on the Home Tab
 Click Clear All
6.0 FORMATTING PARAGRAPH
Formatting paragraphs allows you to change the look of the overall document. You
can access many of the tools of paragraph formatting by clicking the Page Layout
Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

6.1 Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change
the alignment:
 Click the Home Tab
 Choose the appropriate button for alignment on the Paragraph Group.
 Align Left: the text is aligned with your left margin
 Center: The text is centered within your margins
 Align Right: Aligns text with the right margin
 Justify: Aligns text to both the left and right margins.

6.2 Indent Paragraphs

Indenting paragraphs allows you set text within a paragraph at different margins.
There are several options for indenting:
 First Line: Controls the left boundary for the first line of a paragraph
 Hanging: Controls the left boundary of every line in a paragraph except the
first one
 Left: Controls the left boundary for every line in a paragraph
 Right: Controls the right boundary for every line in a paragraph
To indent paragraphs, you can do the following:
 Click the Indent buttons to control the indent.
 Click the Indent button repeated times to increase the size of the indent.

You can add borders and shading to paragraphs and entire pages. To create a
border around a paragraph or paragraphs:
 Select the area of text where you want the border or shading.
 Click the Borders Button on the Paragraph Group on the Home Tab
 Choose the Border and Shading
 Choose the appropriate options
6.4 Apply Styles

Styles are a present collection of formatting that you can apply to text. To utilize
Quick Styles:
 Select the text you wish to format.
 Click the dialog box next to the Styles Group on the Home Tab.
 Click the style you wish to apply.

6.5 Change Spacing Between Paragraphs and Lines

You can change the space between lines and paragraphs by doing the following:
 Select the paragraph or paragraphs you wish to change.
 On the Home Tab, Click the Paragraph Dialog Box
 Click the Indents and Spacing Tab
 In the Spacing section, adjust your spacing accordingly

7.0 STYLES
The use of Styles in Word will allow you to quickly format a document with a
consistent and professional look. Styles can be saved for use in many documents.
7.1 Apply Styles

There are many styles that are already in Word ready for you to use. To view the
available styles click the Styles dialog box on the Styles Group in the Home Tab.
To apply a style:
 Select the text
 Click the Styles Dialog Box
 Click the Style you choose

7.2 Creating New Styles
You can create styles for formatting that you use regularly. There are two ways to
do this: New Styles or New Quick Styles.

7.3 New Styles

To create a new style:
 Click the Styles Dialog Box
 Click the New Style Button

 Complete the New Style dialog box.
 At the bottom of that dialog box, you can choose to add this to the Quick
Style List or to make it available only in this document.
7.4 New Quick Style

To determine the style of a particular section of a document:
 Insert cursor anywhere in the text that you want to explain the style
 Click the Styles Drop Down Menu
 Click the Style Inspector Button

8.0 ADDING TABLES
Tables are used to display data in a table format.
8.1 Create a Table

To create a table:
 Place the cursor on the page where you want the new table
 Click the Insert Tab of the Ribbon
 Click the Tables Button on the Tables Group. You can create a table one of
four ways:
 Highlight the number of row and columns
 Click Insert Table and enter the number of rows and columns
 Click the Draw Table, create your table by clicking and entering the
rows and columns
 Click Quick Tables and choose a table

8.2 Enter Data in a Table

Place the cursor in the cell where you wish to enter the information. Begin typing.

8.3 Modify the Table Structure and Format a Table
To modify the structure of a table:
 Click the table and notice that you have two new tabs on the Ribbon: Design
and Layout. These pertain to the table design and layout.

9.0 GRAPHICS
Word 2007 allows you to insert special characters, symbols, pictures, illustrations,
and watermarks.
9.1 Symbols and Special Characters

Special characters are punctuation, spacing, or typographical characters that are
not generally available on the standard keyboard. To insert symbols and special
characters:
 Place your cursor in the document where you want the symbol
 Click the Insert Tab on the Ribbon
 Click the Symbol button on the Symbols Group
 Choose the appropriate symbol.

9.2 Equations

Word 2007 also allows you to insert mathematical equations. To access the
mathematical equations tool:
 Place your cursor in the document where you want the symbol
 Click the Insert Tab on the Ribbon
 Click the Equation Button on the Symbols Group
 Choose the appropriate equation and structure or click Insert New Equation

 To edit the equation click the equation and the Design Tab will be available
in the Ribbon

9.3 Illustrations, Pictures, and SmartArt

Word 2007 allows you to insert illustrations and pictures into a document. To insert
illustrations:
 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the Clip Art Button
 The dialog box will open on the screen and you can search for clip art.
 Choose the illustration you wish to include
To insert a picture:
 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the Picture Button
 Browse to the picture you wish to include
 Click the Picture
 Click Insert

Smart Art is a collection of graphics you can utilize to organize information within
your document. It includes timelines, processes, or workflow. To insert SmartArt
 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the SmartArt button
 Click the SmartArt you wish to include in your document
 Click the arrow on the left side of the graphic to insert text or type the text in
the graphic.

9.4 Resize Graphics

All graphics can be resized by clicking the image and clicking one corner of the
image and dragging the cursor to the size you want the picture.

9.5 Watermarks

A watermark is a translucent image that appears behind the primary text in a
document. To insert a watermark:
 Click the Page Layout Tab in the Ribbon
 Click the Watermark Button in the Page Background Group
 Click the Watermark you want for the document or click Custom
Watermark and create your own watermark
 To remove a watermark, follow the steps above, but click Remove
Watermark

10.0 PROOFREADING THE DOCUMENT
There are many features to help you proofread your document. These include:
Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word
Count.
10.1 Spelling and Grammar

To check the spelling and grammar of a document
 Place the cursor at the beginning of the document or the beginning of the
section that you want to check
 Click the Review Tab on the Ribbon
 Click Spelling & Grammar on the Proofing Group.

 Any errors will display a dialog box that allows you to choose a more
appropriate spelling or phrasing.

If you wish to check the spelling of an individual word, you can right click any word
that has been underlined by Word and choose a substitution.

10. 2 Customize AutoCorrect

You can set up the AutoCorrect tool in Word to retain certain text the way it is. To
customize AutoCorrect:
 Click the Microsoft Office button
 Click the Word Options Button
 Click the Proofing tab
 Click AutoCorrect Options button
10.3 Check Word Count

To check the word count in Word 2007 look at the bottom left corner of the screen.
It will give you a total word count or if you have text highlighted it will tell you how
many words are highlighted out of the total.

11.0 PAGE FORMATTING
11.1 Modify Page Margins and Orientations
The page margins can be modified through the following steps:
 Click the Page Layout Tab on the Ribbon
 On the Page Setup Group, Click Margins
 Click a Default Margin, or
 Click Custom Margins and complete the dialog box.
I
To change the Orientation, Size of the Page, or Columns:
 Click the Page Layout Tab on the Ribbon
 On the Page Setup Group, Click the Orientation, Size, or Columns drop
down menus
 Click the appropriate choice

11.2 Apply a Page Border and Color

To apply a page border or color:
 Click the Page Layout Tab on the Ribbon
 On the Page Background Group, click the Page Colors or Page Borders
drop down menus
11.3 Insert Common Header and Footer Information

To insert Header and Footer information such as page numbers, date, or title, first,
decide if you want the information in the header (at the top of the page) or in the
Footer (at the bottom of the page), then:
 Click the Insert Tab on the Ribbon
 Click Header or Footer
 Choose a style

I
 The Header/Footer Design Tab will display on the Ribbon
 Choose the information that you would like to have in the header or footer
(date, time, page numbers, etc.) or type in the information you would like to
have in the header or footer

To insert a cover page:
 Click the Insert Tab on the Ribbon
 Click the Cover Page Button on the Pages Group
 Choose a style for the cover page
I
11.6 Insert a Blank Page

To insert a blank page:
 Click the Insert Tab on the Ribbon
 Click the Blank Page Button on the Page Group

Lists allow you to format and organize text with numbers, bullets, or in an outline.
12.0 LISTS
12.1 Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists
combine numbers and letters depending on the organization of the list.
To add a list to existing text:
 Select the text you wish to make a list
 From the Paragraph Group on the Home Tab, Click the Bulleted or
Numbered Lists button

To create a new list:
 Place your cursor where you want the list in the document
 Click the Bulleted or Numbered Lists button
 Begin typing
12.2 Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
 Create your list following the directions above
 Click the Increase or Decrease Indent button

12.3 Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or
Numbering dialog box.
 Select the entire list to change all the bullets or numbers, or
Place the cursor on one line within the list to change a single bullet
 Right click
 Click the arrow next to the bulleted or numbered list and choose a bullet or
numbering style.