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Data Protection Declaration

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Datenschutzerklärung

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Data Protection Declaration

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The security of your personal data is very important to us. Therefore your data is collected, processed and used in accordance with legal regulations, in particular the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG 2018). This document provides detailed information about how we handle your data.

Contact us at this address at any time for any questions relating to collection, processing or use of your personal data, or information, reporting, blocking or deletion of data, as well as to revoke consents.

1. Collecting, Processing and Usage of Your Personal Data

General Access Data

You may visit our site without providing personal information. We only save access data such as IP address, browser type and version, operating system used, the name of your Internet service provider, the site you visit us from, and the name of the file requested. This data is used exclusively to provide you with access to and use of the website, and is analysed to help us improve our service without directly connecting back to you. This information is not combined with other information provided by you. The use of this data for these purposes is necessary for the purposes of our legitimate interest in providing and improving our website, according to Article 6 (1f) of the GDPR. We delete this data as soon as it is no longer necessary for the purpose it was collected, which is usually when you leave the website.

Job Application Data

Data provided via our contact form or provided by you in other ways (in particular your CV and certificates) in application for employment will only be saved, used, or provided to third parties (in particular to potential new employers) in order to process your application in relation to employment.

Data will only be provided to third parties where necessary to process your application or for the storage and processing of data and if a business relationship exists with ANTONIA JOSTEN. Your data is provided to us entirely voluntarily, but it may however happen that we cannot provide our service if certain information is not provided to us and/or this can lead to a reduced likelihood of successfully placing you. Processing your personal data in this way is necessary for the execution of an existing contract according to Article 6 (2b) of the GDPR and/or (in the absence of such a contract) to safeguard our legitimate interest according to Article 6 (1f) of the GDPR, which is arranging employment opportunities for interested applicants with a specialisation in the art industry.

Personal data stored relating to recruitment agency services is deleted if you withdraw permission for the data to be stored, if you decline storage of the data, if you no longer need to be informed about recruitment services, or if the data can not be stored for other legal reasons. If employment has not been successfully secured within 3 years of the data being provided, we will send you an email asking for your permission to extend storage of your data for the purposes of providing further recruitment agency services. If you do not give permission, or do not reply to the email, we will delete all personal data that has been stored exclusively for the purposes of providing recruitment agency services.

Contact Data

Where you provide us with personal information for general contact purposes, such as your name, address, email address and telephone number, we will store and process this exclusively for answering your questions, as well as to inform you about our services and news, and to remain in contact with you. This data will only be shared as part of the data provided to arrange employment, as well as general storage and handling of contacts by ANTONIA JOSTEN. We only use the data for information relating to our services if you have not declined permission. You can decline permission at any time via email without giving reasons, to dataprotection@antoniajosten.com. We use your general contact data, subject to your declining permission, based on (the presumption of) your consent according to Article 6 (1a) of the GDPR and/or our legitimate interest according to Article 6 (1f) of the GDPR, which is maintaining contacts and providing recruitment agency services.

The data stored for contacting you is erased if you decline permission for storage and/or further contact by ANTONIA JOSTEN, when you being informed is no longer required for carrying out the purpose intended for the stored data, or when the storage of the data is disallowed for other legal reasons.

Provision of Your Data to Third Parties for Storage and Management

We occasionally use external service providers for the storage and management of your data (in particular: Dropbox and Highrise), and therefore send your data to them. These service providers may be located in countries where data protection law is less strict than in the European Union and Germany. In the case that data is provided to them in this way, we take care that your data is processed in accordance with German and European data protection law, and only for the purposes stated above, and according to guidelines from ANTONIA JOSTEN, and that in particular the appropriate precautions are taken, such as the use of the template contract conditions of the European Commission or ensuring that the recipient follows the terms of the “Privacy Shield” agreement between the EU and the USA. If you have any questions about these precautions, you can contact us at any time using the contact details given above.

The periods before deletion stated above and the reasons also apply to all data stored with third party service providers.

2. Your Rights

You have the right to information about your data stored with us, and the right to have it updated, deleted, limited in scope of usage, and to refuse permission for it to be processed, or to have it transferred to a person nominated by you for processing.

You can assert these rights at any time using the following contact address:

We would like to point out that some of our services, in particular acting as agents for employment opportunities, requires the storage and processing of your data. If you refuse permission for storage of the data or require it to be deleted, it may not be possible to provide these services.

3. Use of Cookies

To design our website so that it is attractive to visitors, and provide certain functionality, we use cookies on various pages. These are small text files that are saved to your computer or other devices when you visit the site and provide us with information about your settings and use of the website. Some of the cookies used by us are necessary exclusively to allow the use of our website, and these are deleted again at the end of your browser session, i.e. on closing your browser (these are called session cookies). You can delete all cookies stored on your computer or other devices at any time.

You can set up your browser to inform you before cookies are stored, and decide on a case by case basis whether to accept cookies, or decide to accept cookies for specific purposes or impose a blanket ban on all cookies. Refusal to accept cookies can limit the functionality of our website.

4. Data Security

ANTONIA JOSTEN employs technological and organisational security measures in order to protect your personal data while it is being managed by us against loss, destruction, alteration and being accessed or spread by unauthorised third parties. ANTONIA JOSTEN can assume no liability for the actual process of transferring data over the Internet.

5. Right to Legal Remedy

If you feel that your personal data is not being handled in accordance with Data Protection Law and this statement, you have the right to legal remedy via the state or national data protection authorities as well as European data protection representatives.

The security of your personal data is very important to us. Therefore your data is collected, processed and used in accordance with legal regulations, in particular the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG 2018). This document provides detailed information about how we handle your data.

Contact us at this address at any time for any questions relating to collection, processing or use of your personal data, or information, reporting, blocking or deletion of data, as well as to revoke consents.

1. Collecting, Processing and Usage of Your Personal Data

General Access Data

You may visit our site without providing personal information. We only save access data such as IP address, browser type and version, operating system used, the name of your Internet service provider, the site you visit us from, and the name of the file requested. This data is used exclusively to provide you with access to and use of the website, and is analysed to help us improve our service without directly connecting back to you. This information is not combined with other information provided by you. The use of this data for these purposes is necessary for the purposes of our legitimate interest in providing and improving our website, according to Article 6 (1f) of the GDPR. We delete this data as soon as it is no longer necessary for the purpose it was collected, which is usually when you leave the website.

Job Application Data

Data provided via our contact form or provided by you in other ways (in particular your CV and certificates) in application for employment will only be saved, used, or provided to third parties (in particular to potential new employers) in order to process your application in relation to employment.

Data will only be provided to third parties where necessary to process your application or for the storage and processing of data and if a business relationship exists with ANTONIA JOSTEN. Your data is provided to us entirely voluntarily, but it may however happen that we cannot provide our service if certain information is not provided to us and/or this can lead to a reduced likelihood of successfully placing you. Processing your personal data in this way is necessary for the execution of an existing contract according to Article 6 (2b) of the GDPR and/or (in the absence of such a contract) to safeguard our legitimate interest according to Article 6 (1f) of the GDPR, which is arranging employment opportunities for interested applicants with a specialisation in the art industry.

Personal data stored relating to recruitment agency services is deleted if you withdraw permission for the data to be stored, if you decline storage of the data, if you no longer need to be informed about recruitment services, or if the data can not be stored for other legal reasons. If employment has not been successfully secured within 3 years of the data being provided, we will send you an email asking for your permission to extend storage of your data for the purposes of providing further recruitment agency services. If you do not give permission, or do not reply to the email, we will delete all personal data that has been stored exclusively for the purposes of providing recruitment agency services.

Contact Data

Where you provide us with personal information for general contact purposes, such as your name, address, email address and telephone number, we will store and process this exclusively for answering your questions, as well as to inform you about our services and news, and to remain in contact with you. This data will only be shared as part of the data provided to arrange employment, as well as general storage and handling of contacts by ANTONIA JOSTEN. We only use the data for information relating to our services if you have not declined permission. You can decline permission at any time via email without giving reasons, to dataprotection@antoniajosten.com. We use your general contact data, subject to your declining permission, based on (the presumption of) your consent according to Article 6 (1a) of the GDPR and/or our legitimate interest according to Article 6 (1f) of the GDPR, which is maintaining contacts and providing recruitment agency services.

The data stored for contacting you is erased if you decline permission for storage and/or further contact by ANTONIA JOSTEN, when you being informed is no longer required for carrying out the purpose intended for the stored data, or when the storage of the data is disallowed for other legal reasons.

Provision of Your Data to Third Parties for Storage and Management

We occasionally use external service providers for the storage and management of your data (in particular: Dropbox and Highrise), and therefore send your data to them. These service providers may be located in countries where data protection law is less strict than in the European Union and Germany. In the case that data is provided to them in this way, we take care that your data is processed in accordance with German and European data protection law, and only for the purposes stated above, and according to guidelines from ANTONIA JOSTEN, and that in particular the appropriate precautions are taken, such as the use of the template contract conditions of the European Commission or ensuring that the recipient follows the terms of the “Privacy Shield” agreement between the EU and the USA. If you have any questions about these precautions, you can contact us at any time using the contact details given above.

The periods before deletion stated above and the reasons also apply to all data stored with third party service providers.

2. Your Rights

You have the right to information about your data stored with us, and the right to have it updated, deleted, limited in scope of usage, and to refuse permission for it to be processed, or to have it transferred to a person nominated by you for processing.

You can assert these rights at any time using the following contact address:

We would like to point out that some of our services, in particular acting as agents for employment opportunities, requires the storage and processing of your data. If you refuse permission for storage of the data or require it to be deleted, it may not be possible to provide these services.

3. Use of Cookies

To design our website so that it is attractive to visitors, and provide certain functionality, we use cookies on various pages. These are small text files that are saved to your computer or other devices when you visit the site and provide us with information about your settings and use of the website. Some of the cookies used by us are necessary exclusively to allow the use of our website, and these are deleted again at the end of your browser session, i.e. on closing your browser (these are called session cookies). You can delete all cookies stored on your computer or other devices at any time.

You can set up your browser to inform you before cookies are stored, and decide on a case by case basis whether to accept cookies, or decide to accept cookies for specific purposes or impose a blanket ban on all cookies. Refusal to accept cookies can limit the functionality of our website.

4. Data Security

ANTONIA JOSTEN employs technological and organisational security measures in order to protect your personal data while it is being managed by us against loss, destruction, alteration and being accessed or spread by unauthorised third parties. ANTONIA JOSTEN can assume no liability for the actual process of transferring data over the Internet.

5. Right to Legal Remedy

If you feel that your personal data is not being handled in accordance with Data Protection Law and this statement, you have the right to legal remedy via the state or national data protection authorities as well as European data protection representatives.