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Contributed Record Priorities and Standards (DMSC - DB Prep)

MINIMAL RECORD INPUT STANDARDS, March 21, 2000

This standard should be applied to all brief bibliographic records contributed to the Central database, including order records. Minimal records might be created as part of the ordering process or to provide access to material where full cataloging is not imminent.

Records that fall below the MANDATORY level should not be contributed to the Central database. More complete records are always encouraged.

MANDATORY:

TITLE Include subtitle if available (including cataloger supplied titles)

IMPRINT Place (City) : Publisher, Date

REQUIRED, IF AVAILABLE:

AUTHOR First or primary

Personal author Last Name, First

Corporate author Full Name

EDITION STATEMENT

SERIES TITLE; v.(Record the series statement as it appears on the source.)

STANDARD NUMBERS

ISBN (Input without hyphens into the "ISBN/ISSN" field.)

ISSN (Input with a hyphen into the "ISBN/ISSN" field.)

OPTIONAL:

ADDED AUTHOR

LCCN

OCLC NUMBER

CATEGORIES OF RECORDS NOT TO BE CONTRIBUTED:

Approval records added to local systems should not be contributed to the Central database until accepted at the local system.

Records for new items on the GPO shipping list should not be contributed to Central until an OCLC number is available. The only exception to this policy is for the State Library, since it is a full depository.

Circulation on-the-fly records should never be contributed to the Central database.

EXCEPTIONS:

Institutions wishing to submit a group of records to the Central database that do not meet the above criteria must request an exception from the Database Management and Standards Committee. Institutions should submit samples of the records and an explanation regarding the nature and history of the group. The criteria to be used by the DMSC to review these requests will include, but not be limited to: the value of the records to patrons, availability of materials for use either on site or via circulation, potential for creation of duplicates, and the cataloging intentions of the local institution.