Dec. 14 - Poster Slides due (These will be put on website after the review...You will be required to make your own poster for the annual review)

The above information/slides should be sent by the due date to Lorie Brofferio, lorieb@eecs.berkeley.edu.

Poster Sessions: We have 30"x40" white foamboard that we'll be using for the poster sessions.
*Note: If slides are mailed to lorieb@eecs.berkeley.edu by November
20, the Program Office will prepare the poster for you.
Workshop, Thursday 12/14 and Friday 12/15 at HP in Palo Alto

Thu 11/23, Fri 11/24

Thanksgiving

Tue 11/28

full dry run in 400A, starting at 1:30
Report with laptops, floppies, power supplies
ethernet connectors, zip drives

Mon 12/4

full dry run in 400A, starting at 1:30
Report with laptops, floppies, power supplies
ethernet connectors, zip drives
Pack up gear

Wed, 12/13

Report to 400A Cory Hall at 9:00
Report with laptops, floppies, power supplies
ethernet connectors, zip drives
Pick up van at 9am, leave by 10am
Set up from 11-8pm

Registration: Participants
are required to register for the meeting.
To register, please use the Online Form.

Lodging: Participants are required to make their own Lodging
arrangements. A discounted rate is available at the following
hotel.
Hyatt Rickeys Hotel: $215/night
(650) 493-8000 or (800) 233-1234
**Please reference "GSRC Workshop" when making your reservation.
**Rooms must be reserved before November 28, 2000 to receive this rate.

Problems

To Do for next time

Hire a video crew:

Aaron writes:

I called around to various places to see what the prospects are of locating
a video crew. Here's what I found out. Crews for this generally cost
$100/hour per person. They also charge around $20/tape. It doesn't seem to
be too difficult to find companies that do this. $3000 per conference
wouldn't be money misspent. Perhaps we would only need to do this during the
December and June events. Another idea would be to see if we could get away
with hiring only one video person. This person could obtain the straight on
close-up shots which we would use most often. Other angles could be obtained
with our remote operated cameras and the previewing apparatus.

Aaron also writes(10/17/00):

I called around and got a few bookings. Depending on what you think I'll
cancel all but one.

I called Mottaz Video Productions in SF and booked the time. I spoke with
Ken. They charge $95/hour. The job would cost us ~$800. It turns out they
are quite a bit more expensive than other outfits. They specialize in legal
recordings, depositions and the like. I figure the legal aspect means they
can charge more. I was as particular and fussy a customer as I could be, asking
for references and asking about the specific camera models they used. They
seemed to brush me off and weren't as informative as I'd wanted them to be.

so

I called The East Bay Media Center to see what they had to say. Mostly I
wanted to hear someone sound like they knew the trade inside out. I spoke
with Mel. Mel seemed a lot more knowledgeable. It turns out they spend most
of their time in the silicon valley doing seminars. They've been in business
for 20 years and they have a wide range of digital Super VHS cameras. He mentioned
a few names and I found what I could out there on them.

One thing I want to be sure of is that the camera can zoom in enough for
a good close-up head shot. Have you spec'd the place? How deep is the room?
Assuming the camera is in the back center of the room, how many feet do you
think the camera will be from the speaker? I asked about lighting. He gave
a decent response, and said that they have light kits if we're so inclined.

The East Bay Media Center charges a flat rate of $375 per 7.5 hour day. I'm
thinking about going with them instead of Mottaz Video because they seem more
on top of the seminar capture process and seem more knowledgeable.

Future Ideas

Provide dial up or ISDN

Use webramp

Live broadcast

Some day, we will do a live broadcast

Need to verify bandwidth with location

To view the broadcast, users will need to subscribe to
a special broadcast workgroup so that we can limit access
and see who is planning on watching

Maybe we should have a live video crew

Machine Prep

Test CD recorder

Test flash cards - what about drivers?

Prep special disks for encoder and presenter machines
For the dry run, Aaron and Mary should bring your laptops,
powersupplies, floppies, zip drives, ethernet cards and cables.
You should both be sure to bring your floppy drives and spare power
supplies on Wednesday. We had floppy problems last time, so
be sure to bring them to the workshop

Install ppt97 on all the machines (Aaron's, Mary's, the
presentation machine) I would like to be able to use Aaron's machine
as the backup presentation machine. My machine will be the backup
encoder.

Install PC Anywhere on the various laptops.

Set up dummy directories:
c:\\inetpub\\wwwroot\\gsrc\\talks\\2000\\siliconvalley

URL to use would be:
http://10.0.0.1/gsrc/talks/2000/siliconvalley/talk_number,
where talk_number is 01, 02
etc.

Setup encoder laptops with scripts and directories, see the
Netshow page

To bring

Things we have forgotten

Ptolemy group Mackey

zip drives for laptops

overhead projector

video tapes

A/B svga switch

laser pointers

spare hard drives

drivers for flashcards

Audio

The room already has a podium, P/A, screen
Usually we need the following gear

Set up time starting at 11am the day before

A podium

Two 3' or 4' round tables in the front

Two 6 or 8' tables in the back for the A/V crew

A screen, the larger the better, at least 10x10

A P/A system, probably two powered speakers

Two analog phone lines, one for the tele-conference phone, the
other for use as a modem line

90 minutes of cleanup and move out time at the end

Half the fun is getting there

Van from 12/13 through 12/16
3001 Shattuck Ave, on the corner of Shattuck and Ashby.
the confirmation number is 925184.