Regional Event (Rushall Woods) 12-May-19 - Final Details

Note: There is a triathlon event at Bradfield College on Sunday. Although it is not clear whether this will significantly disrupt travel plans, you may want to approach the area via Bradfield Southend.

Sunday May 12th, 2019

Rushall Woods, Bradfield

REGIONAL SCOA LEAGUE EVENT

Final Details

Berkshire Orienteers are pleased to welcome you to our event at Rushall Woods. Beginners are particularly welcome. Please be courteous and considerate to other users of the area, and please take careful note of the safety notices below.

The event will be signed from the junction of Back Lane and a farm track approximately 4km west of Bradfield village. Due to the narrow lanes in the area it is recommended you come to the event via Bradfield particularly if you are coming from the East or J12 of the M4. Please do not approach the event from the North via Scratchface lane, there is no direct access to Assembly from here.

Due to the narrow tracks at Rushall Manor farm a one-way system will be in operation. Please enter from Back Lane and drive past the black barn to Troopers field where Assembly and the parking area is located. Exit marked from the event will lead to a right turn onto Scratchface lane. Please do not turn left up Scratchface lane (into the competition area) when leaving.

Parking:

Parking is in Troopers field (£1 per car, please have your money ready). Please follow instructions from the parking marshals and take care of other users.

Registration:

The Assembly and Registration is on the NE edge of the parking field.

Registration and EMIT Collection: 10:00am - 12:15pm.

1. If you are pre-registered and have your own Emit card you can go straight to the Start.

2. If you are pre-entered and are hiring an Emit card, collect your card from the enquiries tent before going to the Start.

3. Preferred registration is via Fabian4. There will be entry on the day (EOD) registration available for all courses, subject to the constraints below.

Entries:

Online entries are available via Fabian4,www.fabian4.co.uk, until midnight on 7th May. Please enter online if at all possible.

Entry on the day is available, subject to pre-printed map availability. Registration for EOD is from 10:00 to 12:15.

Fees:

Entry via Fabian4 by 7th May

EOD

EMIT hire

BOF Senior

£9

£11

£1.50

Non-BOF Senior

£11

£13

£1.50

Seniors on White, Yellow & Orange

£4.50

£6

£1.50

Junior & Student

£4.50

£5

Free

Electronic Punching:

EMIT electronic punching will be used with a punching start.

Competitors hiring Emit cards should collect them from Enquiries before going to the start. Hired Emit cards will be collected at download. A charge of £45 will be made for lost cards.

NOTE Regarding use of EMIT:

It is the competitor’s responsibility to check that their EMIT card has been registered, including on the back-up card, at each control and the Finish. Reinstatement for missing electronic punches will only be made on visible evidence of the correct pin punch on the back-up card. Hire cards will include back-up card on collection. Spare back-up cards will be available at Registration.

Dogs:

Dogs are not allowed in the competition area at landowners’ request. Well behaved dogs are only allowed in the parking field.

Planners notes:

The entire area has been remapped by David Peel for this event. The map is to the latest ISOM2017 standards and utilises Lidar data.

Rushall Woods is generally open runnable forest, but there are some areas of seasonal undergrowth, which given the warm Spring have grown considerably in recent weeks.

There are still currently forestry operations taking place in the area - particularly towards the centre and east. These have resulted in some additional vehicle tracks which have not been mapped and numerous stacks of timber that should not be climbed.

Many of the depressions still contain water – please take care. Rushall Woods has had some spectacular displays of bluebells over the last few weeks. These are now going over but have left some slopes very slippery, please take care.

White to Light Green courses do not cross any roads. The Short Green, Green, Blue and Brown courses will all need to cross Scratchface Lane at least twice with one crossing point being mandatory (on the longer courses), due to new fencing. Please take care when crossing this minor road although traffic is light and generally slow.

Control Descriptions are on the front of the map. White, Yellow and Orange courses use text descriptions; all other courses use IOF symbols. Loose control descriptions will also be available at the Start.

There is no legend on the map, but copies of IOF map symbols will be available at registration for anyone who is not familiar with them.

Course

Length

Climb

No. controls

Descriptions

White

1.8km

50m

14

Text

Yellow

2.1km

60m

15

Text

Orange

3.4km

85m

13

Text

Light Green

3.6km

85m

15

Pictorial

Short Green

3.7km

100m

13

Pictorial

Green

5.5km

150m

15

Pictorial

Blue

6.6km

185m

17

Pictorial

Brown

9.7km

210m

22

Pictorial

Course Close

Courses closes at 14.30

Out of Bounds

Open Fields used for livestock and secured by fencing are not to be entered. Courses have been planned to avoid them at the farmer’s request.

Start

Start times 10:30 – 12.30 on a ‘Turn up & Go’ basis. Blank maps and loose control descriptions will be available in the start lanes. All starters must register their EMIT card using the MTR0 device as this provides a record of who is in the forest for safety purposes.

The Start is about 500m walk from Registration. The route will be taped and crosses a minor road, which is marshalled for safety reasons.

White and Yellow course maps can be collected at the pre-start so competitors may review them before starting their course.

Finish

The Finish is approximately 600m from assembly and download. The route is taped and follows the reverse of the route to the Start for much of its length including the road crossing.

Courses close promptly at 14:30. Please ensure that you downloaded even if you have not finished so that we don’t need send out a search party.

Safety Notices

Access to the toilets requires crossing the same gate as used by cars to access the assembly field and requires crossing this road. Please take care of cars exiting or entering the parking field and follow any instructions from parking marshals.

Full torso and leg cover are required. All competitors are advised to check body and clothing for ticks after the event. A whistle is advisable. Although the weather forecast is for mild sunny weather, please remember to stay hydrated, there will be water available in the assembly field.

Facilities

First Aid by HART FIRST RESPONSE, (Registered Charity 1092333). We aim to help save lives by providing ambulance and first aid cover at local events, and by teaching first aid skills within the community.www.hartfirstresponse.org.uk

Toilets are located close to the entrance to the parking field. Please take care crossing the road and follow instructions from BKO marshals- see safety above.

Water will be available in the parking field before and after your run. There are no caterers allowed; please bring your own. There are small stores in Theale, Bradfield Southend and Thatcham open before 10am.

Photography

The club has designated photographer(s) and details are available from registration. Photographs from the event may be used by the club and made available on the internet in accordance with British Orienteering guidelines. Please speak to a club official at registration if you have any concerns

The personal data you give will be used by the event organisers only for the purpose of processing/publishing entries and results and as required by our insurers. Entry details will be stored in a computer. Submissions of an entry for the event will indicate your acceptance of this procedure.

In the event of cancellation of the event, part, or all of your entry fee may be retained.

The club has designated photographer(s) and details are available from registration. Photographs from the event may be used by the club and made available on the internet. Please speak to a club official at registration if you have any concerns.