Robert's Rules and Resolutions

A resolution is a main motion that needs to be expressed formally in writing, to attach a special level of importance. Because of the form — beginning with the word Resolved and following with either a statement of opinion or a statement authorizing or directing some action — such a motion is called a resolution.

Here’s an example of a common resolution: Resolved, That it is the sense of this assembly that the organization commend our city council for repairing our streets without raising our taxes.

You make this kind of motion by saying, I move the adoption of the following resolution, and then you read the resolution.

Of course, your group can consider the same opinion if you make a motion stating, I move we commend the city council. . . . But casting the motion in the form of a resolution affords the group a way of adding emphasis to the expression.

Another point about resolutions is that, because they’re formal, you get to add a preamble, if you want. A preamble is parliamentary lingo for all those Whereas paragraphs that precede the Resolved clauses. Using a preamble gives you a chance to list the reasons for the resolution and keeps you from having to use all your debate time justifying your motion.

What's the difference between a main motion and a resolution? After all, if they do the same thing, how do you know when to make your motion in the form of a resolution? You use a resolution when you want to make it like a law.

The difference has a lot to do with how you want the record to look when all is said and done. Regardless of the differences, a resolution is still a main motion. It’s just a matter of form.