Trade Name Registration & Renewal

Register/Renew
a Business Under Your Corporation (Master Business Licence)

A small
business in Ontario may also register under their corporation as a trade
name. This is specific to a business being carried out under an
existing Ontario corporation. An example would be (ABC Inc. cob as Lulu's
Restaurant).

The information
required in registering a trade name registration is as follows:

NUANS
(new updated automated name search)
This databank
contains records throughout most of Canada. It displays corporations
and business registrations with the same or similar name to the one
proposed. This search is much more effective in determining name availability.
A preliminary search is done initially to check for availability before
the expense of ordering the actually search printout.

What is required to incorporate?

Provide up to 4 potential name choices for corporation (named company, if numbered company only legal ending required)

Address for corporation (you may provide home address)

Legal first and last name of each director

Address for each director

Share structure ( 2 options available or you can provide your own)

Director requirements:

Directors provided - 25% required to be Canadian citizens or permanent residents.

Age 18 or older

No bankruptcy (if bankruptcy has occurred contact your trustee for availability to Incorporate)

Option to bring federal corporation into Ontario Electronically

What is required to incorporate?

Provide up to 4 potential name choices for corporation (named company, if numbered company only legal ending required)

Address for corporation (you may provide home address)

Legal first and last name of each director

Address for each director

Share structure ( 2 options available or you can provide your own)

Director requirements:

Directors provided - 25% required to be Canadian citizens or permanent residents.

Age 18 or older

No bankruptcy (if bankruptcy has occurred contact your trustee for availability to Incorporate)

Ontario Incorporation Vs. Federal Incorporation

Both jurisdictions for incorporation offer the following:

Separate entity from individual owners

Limited personal liability

Tax rate advantages

Greater access to capital

Continuous existence

Name protection within jurisdiction

The differences between the two jurisdictions available for incorporation are as follows:

Ontario Incorporation

Federal Incorporation

Higher start up costs, government fee $360

Lower start up costs, government fee $200

One mandatory filing after incorporation

Yearly mandatory filings @ $50 per year

Less formalities

More formalities

Business name protection in Ontario only

Higher name protection within Canada

Limited foreign recognition (Ontario)

Higher foreign recognition (Canada)

Easier name acceptance

Business name must be accepted by federal examiner

There are advantages and disadvantages to both legal entities. Depending on the importance of name protection within Canada, name accessibility to register the corporation in other Provinces, the interaction of foreign individuals/corporations, the administration requirements each format of incorporation has its merits and limitations.

Incorporation Vs. Master Business Licence

There are advantages and disadvantages to both legal entities, depending on your personal risk and liability, client base, investments to the business and the amount of revenue expected to be generated, each has its merits and limitations.

Description

Incorporation

Master Business Licence

Liability risk

Limited Personal Liability

Personally liable for business damages

Taxation

Possible tax advantages

Personally taxed

Name Protection for Business

Provided with incorporation

Not available

Existence Continuous

Yes

No, requires renewal and fees every 5 years

Transferrable ownership

Yes

In most cases no

Access to capital

Greater access to capital

Limited access to capital

Flexibility to change name, address, individuals listed

Very flexible

address change or general partnership to general partnership change

Requirements for taxation

Separate filing from individual

Filed under individual tax return

Start up costs

higher starting at $394

lower starting at $121

There are advantages and disadvantages to both legal entities. Depending on the importance of name protection within Canada, name accessibility to register the corporation in other Provinces, the interaction of foreign individuals/corporations, the administration requirements each format of incorporation has its merits and limitations.

FAQ

HST

Harmonized Sales Tax, commonly referred to as HST, is a consumer tax resulting from the combination of the Canadian Goods and Services Tax (GST) and provincial sales tax (PST).

As a business owner in any of the provinces that has HST, it's your responsibility to charge, collect and remit Harmonized Sales Tax as required. As with the GST, there is a small supplier exception; if your small business makes less than $30,000 annually, you are not required to register for GST/HST. You may, if you wish, voluntarily apply.

An HST account can be set up simply by you for free.

Click the button to visit Revenue Canada's website for HST information and registration.

A Draft of the prepared Articles of Incorporation will be emailed to you for approval prior to submission to the provincial government. This will ensure that the Articles are displayed exactly to your specifications.

Restrictions if any on business the corporation may carry on or powers the corporation may exercise;

Classes and any maximum number of shares the corporation is authorized to issue;

Rights, privileges, restrictions and conditions, if any, attached to each class of shares and directors authority with respect to any class of shares which may be issued in series;

The issue, transfer of ownership shares is/is not restricted and the restrictions if any are as follows;

Other provisions if any.

If the corporation has the business address within Ontario, you are required to file a Form 1 filing to bring the federal corporation into the province. The electronic accessibility to register with the Province is a fast and easy way to complete the required filing.

The corporate supplies include a legal burgundy minute with 3 rings and 14 tabs, slipcase for the minute book, brass plate (name of business as an identifier for minute book), Markmaker seal, and 12 corporate shares.

This includes a directory of federal, provincial, municipal goverments, business support services, social media contacts, business plan templates, management techniques, accounting support, business associations and accreditations, importing/exporting, copyrights etc. Its a comprehensive listing of every resource we could think of to help get your business off the ground.

Upon completion of the Articles of Incorporation, Revenue Canada will automatically mail your corporate BN (Tax) number within 1-2 weeks. Once received, you can add H.S.T., Payroll Deductions easily and at no cost.

Our staff are available to you for any questions you may have at any time.

We will maintain a copy of your Articles of Incorporation for your personal retrieval in the event you lose your copy. This is only available to the individuals who have incorporate the company and not to any third party under any circumstance.

You want to add a business name under your numbered corporation. An example would be ABC Widgets Canada Inc. carrying on business as ABC Holdings. This option does not provide a corporate named company but a business name under your numbered corporation.

A tradename is the name a business uses to identify itself. A trade name can be different from the legal name (incorporated name) of a business. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename 'DEF Consulting'. Alternatively, if signage or promotion of the business name is required, it may be beneficial to register the same business name without the legal ending or full incorporated business name. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename as 'ABC Holdings' or 'ABC'

A Draft of the prepared Articles of Incorporation will be emailed to you for approval prior to submission to the provincial government. This will ensure that the Articles are displayed exactly to your specifications.

Restrictions if any on business the corporation may carry on or powers the corporation may exercise;

Classes and any maximum number of shares the corporation is authorized to issue;

Rights, privileges, restrictions and conditions, if any, attached to each class of shares and directors authority with respect to any class of shares which may be issued in series;

The issue, transfer of ownership shares is/is not restricted and the restrictions if any are as follows;

Other provisions if any.

Click here if NUANS report has already been completed with us

Click here if Nuans report has been completed by another company. You will be able to upload your report on the next screen.

If the corporation has the business address within Ontario, you are required to file a Form 1 filing to bring the federal corporation into the province. The electronic accessibility to register with the Province is a fast and easy way to complete the required filing.

The corporate supplies include a legal burgundy minute with 3 rings and 14 tabs, slipcase for the minute book, brass plate (name of business as an identifier for minute book), Markmaker seal and 12 corporate shares.

This includes a directory of federal, provincial, municipal goverments, business support services, social media contacts, business plan templates, management techniques, accounting support, business associations and accreditations, importing/exporting, copyrights etc. Its a comprehensive listing of every resource we could think of to help get your business off the ground.

Upon completion of the Articles of Incorporation, Revenue Canada will automatically mail your corporate BN (Tax) number within 1-2 weeks. Once received, you can add H.S.T., Payroll Deductions easily and at no cost.

Our staff are available to you for any questions you may have at any time.

We will maintain a copy of your Articles of Incorporation for your personal retrieval in the event you lose your copy. This is only available to the individuals who have incorporate the company and not to any third party under any circumstance.

You want to add a business name under your named corporation. An example would be ABC Widgets Inc. carrying on business as ABC Holdings. This option does not provide a corporate named company but a business name under your named corporation.

A tradename is the name a business uses to identify itself. A trade name can be different from the legal name (incorporated name) of a business. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename 'DEF Consulting'. Alternatively, if signage or promotion of the business name is required, it may be beneficial to register the same business name without the legal ending or full incorporated business name. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename as 'ABC Holdings' or 'ABC'

Only Ontario searches can be certified. Select "Ontario-Certified" from the drop down menu to the left to order a certified Ontario search.

A Draft of the prepared Articles of Incorporation will be emailed to you for approval prior to submission to the provincial government. This will ensure that the Articles are displayed exactly to your specifications.

The Initial Notice is required within 60 days of completion of the Articles of Incorporation. It confirms the incorporation details and provides the listing of positions held by the directors such as President, Secretary, and Treasurer.

The corporate supplies include a legal burgundy minute with 3 rings and 14 tabs, slipcase for the minute book, brass plate (name of business as an identifier for minute book), Markmaker seal, Ontario By-Laws, and 12 corporate shares.

This includes a directory of federal, provincial, municipal goverments, business support services, social media contacts, business plan templates, management techniques, accounting support, business associations and accreditations, importing/exporting, copyrights etc. Its a comprehensive listing of every resource we could think of to help get your business off the ground.

Upon completion of the Articles of Incorporation, Revenue Canada will automatically mail your corporate BN (Tax) number within 1-2 weeks. Once received, you can add H.S.T., Payroll Deductions easily and at no cost.

Our staff are available to you for any questions you may have at any time.

We will maintain a copy of your Articles of Incorporation for your personal retrieval in the event you lose your copy. This is only available to the individuals who have incorporate the company and not to any third party under any circumstance.

You want to add a business name under your numbered corporation. An example would be 1234567 Ontario Inc. carrying on business as ABC Holdings. This option does not provide a corporate named company but a business name under your numbered corporation.

Restrictions if any on business the corporation may carry on or powers the corporation may exercise;

Classes and any maximum number of shares the corporation is authorized to issue;

Rights, privileges, restrictions and conditions, if any, attached to each class of shares and directors authority with respect to any class of shares which may be issued in series;

The issue, transfer of ownership shares is/is not restricted and the restrictions if any are as follows;

Other provisions if any.

A tradename is the name a business uses to identify itself. A trade name can be different from the legal name (incorporated name) of a business. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename 'DEF Consulting'. Alternatively, if signage or promotion of the business name is required, it may be beneficial to register the same business name without the legal ending or full incorporated business name. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename as 'ABC Holdings' or 'ABC'

A Draft of the prepared Articles of Incorporation will be emailed to you for approval prior to submission to the provincial government. This will ensure that the Articles are displayed exactly to your specifications.

The Initial Notice is required within 60 days of completion of the Articles of Incorporation. It confirms the incorporation details and provides the listing of positions held by the directors such as President, Secretary, and Treasurer.

The corporate supplies include a legal burgundy minute with 3 rings and 14 tabs, slipcase for the minute book, brass plate (name of business as an identifier for minute book), Markmaker seal, Ontario By-Laws, and 12 corporate shares.

This includes a directory of federal, provincial, municipal goverments, business support services, social media contacts, business plan templates, management techniques, accounting support, business associations and accreditations, importing/exporting, copyrights etc. Its a comprehensive listing of every resource we could think of to help get your business off the ground.

Upon completion of the Articles of Incorporation, Revenue Canada will automatically mail your corporate BN (Tax) number within 1-2 weeks. Once received, you can add H.S.T., Payroll Deductions easily and at no cost.

Our staff are available to you for any questions you may have at any time.

We will maintain a copy of your Articles of Incorporation for your personal retrieval in the event you lose your copy. This is only available to the individuals who have incorporate the company and not to any third party under any circumstance.

You want to add a business name under your named corporation. An example would be Widgets Ontario Inc. carrying on business as ABC Holdings. This option does not provide a corporate named company but a business name under your named corporation.

Restrictions if any on business the corporation may carry on or powers the corporation may exercise;

Classes and any maximum number of shares the corporation is authorized to issue;

Rights, privileges, restrictions and conditions, if any, attached to each class of shares and directors authority with respect to any class of shares which may be issued in series;

The issue, transfer of ownership shares is/is not restricted and the restrictions if any are as follows;

Other provisions if any.

You will be asked to provide the specific details for your corporate structure including:

Restrictions if any on business the corporation may carry on or powers the corporation may exercise;

Classes and any maximum number of shares the corporation is authorized to issue;

Rights, privileges, restrictions and conditions, if any, attached to each class of shares and directors authority with respect to any class of shares which may be issued in series;

The issue, transfer of ownership shares is/is not restricted and the restrictions if any are as follows;

Other provisions if any.

Click here if NUANS report has already been completed with us. You will receive $20 off the Same Day Service price of $99.99 and Rush Service of $139.99 in the section above.

Click here if Nuans report has been completed by another company. You will be able to upload your report on the next screen.

A tradename is the name a business uses to identify itself. A trade name can be different from the legal name (incorporated name) of a business. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename 'DEF Consulting'. Alternatively, if signage or promotion of the business name is required, it may be beneficial to register the same business name without the legal ending or full incorporated business name. For example, a business might be incorporated as 'ABC Holdings Inc.' and do business under the tradename as 'ABC Holdings' or 'ABC'

Select this option if you are ceasing the corporations' activities in Ontario. We will need a digital copy of your Articles of Incorporation in .pdf, .doc or .rtf format. Alternatively, you can fax us a copy at 1-866-294-4363.