Hours specified in the Short Term License Agreement (STLA) are the only hours Licensee and their staff, vendors, performers, volunteers and guests may access The Green Room or its support spaces. SFWMPAC staff must be present at all times. Events must end as designated in the STLA, unless prior approval is granted by SFWMPAC.

Licensee is responsible for all set-up and break down in The Green Room, and for proper movement and storage of all equipment. Should equipment be moved while an event is in progress, clear guests from the area where the work occurs. Any Licensee equipment and supplies left for next-day pick up should be moved from The Green Room storage room immediately following the event. Chairs should be left in The Green Room and restacked in racks of eight. SFWMPAC staff is available for hire to perform this work. The Green Room must be left clean and clear of equipment or additional cleaning fees will apply.

Special care should be taken to preserve and protect floors, walls, elevators and equipment. Use carts and dollies with rubber wheels to prevent scratching floors. Avoid dragging or rolling metal items, and items with metal edges, bases or glides. There is no use of tape, staples, tacks or nails to affix materials.

The Green Room has limited storage for rental items and supplies. All deliveries must be scheduled in advance. SFWMPAC accepts no responsibility for stored equipment or supplies. Tableware, glassware and dishes must be thoroughly rinsed and bagged to be stored overnight.

Bottled gas is not permitted. Use of candles, open flame, sterno and electrical equipment must be approved in advance, and candleholders must meet specifications of the San Francisco Fire Code (i.e. candleholders extend 2” above the flame).

Because we are a multi-use venue, we cannot permit bands with amplification. Doors to The Green Room must remain closed whenever music or entertainment is occurring in The Green Room or the Herbst Theatre. During Herbst Theatre performances, corridor noise should be kept to a minimum so as not to disrupt their audiences.

When load out is complete, Licensee or their designated representative will accompany the SFWMPAC Event Manager on an inspection of all areas used for the event. The Security Deposit may be withheld if:

SFWMPAC Security Staff is responsible for building security. Additional private security can be arranged as needed by SFWMPAC. The Veterans Building is open to the public and home to a wide variety of tenants. Specific event security needs should be presented at the time of booking.