Tuesday, July 8, 2014

How To Make Effective Power-Point Presentations?

This article is about key
points to remember while creating power-point presentations to make them more effective
and engaging. You’ll become aware of the key things to remember while delivering
power-point presentations to make an indelible impact on the audience and speak
easily while you show the slides with ease.

Let’s start with points to
remember in terms of the creating effective power-point presentations.

Consider
the following points while designing your Power Point Presentation-

#Decide
the main theme of your presentation

Deciding the main theme of
your presentation is the 1stimportant step towards making effective
power-point presentations. This main theme will be the focus of your slides and
your speech delivering the relevant knowledge about the same to your audience. It
will be your main take-away message or the information you want the audience to remember.
This identifiable theme will keep your slides in sync conveying the information
through your slides and speech. In this way the audience will know till the end
of your presentation that what the focus of your presentation is. For example, if
your presentation relates to business then it should convey the product’s or the
service’s unique offerings (USP).

#Create
slides containing relevant information as per the decided theme

Create your slides and boil
the information down. Spread the information (text)across your slides in an
equal manner (content density). This will make your slides look presentable and
clear. Create a proper structure. You can plan out the structure on a
paper first and then inculcate the structure in your slides.All this will
prevent your presentation from becoming too long and sound "rambling"
to the audience.

For example, structure for an
academic or business presentation must follow these 3 steps-

·Introducing your key point

·Supporting the key point with relevant evidence

·A short conclusion

Guy Kawasaki has
been the chief evangelist for Google’s Motorola division and Apple and is a
notable business personality and marketing guru. He has suggested for the
following important points to remember and follow to create effectivepower-point
presentations for business presentations-

·The Problem

·Your solution

·Business model

·Underlying magic/technology

·Marketing and sales

·Competition

·Team

·Projections and milestones

·Status and timeline

·Summary and call to action

#Streamline
your slide’s text

Your PowerPoint slides must actually
enhance the quality of your presentation. It should not just simply exist
alongside. You should not present while reading from the slides. This distracts
the audience and they will feel that you’re not confident enough and don’t know
the matter well. Your PowerPoint presentation slides should contain minimum text.
Having to read longtexts will divert your audience’s attention from what you
really want to convey. Hence, streamline the text in a structured manner like in
the form of bullets.

#Utilize
informative graphics.

Graphics are one of the
great ways to create really engaging slides. Graphics like charts, graphs and images
creates appealing visual connection with your audience. Therefore, your
audience clearly understandsyour presentation when you show them the relevant
facts about the central theme using graphics. Also visuals have the potential
to lure audience more and preventing them to lose interest. They help to provide
information which is difficult to express in words by using graphics like charts
& graphs.

However, remember that don’t
over use graphics and make it a reason for your audience’s distraction.

#Practice

Only practice will help you to
deliver your presentation to make an indelible impact on your audience.Practice
helps you to time your speeches with the slides in an efficient manner thus
communicating with your audience in an effective way.

#Don’t
extend your presentations unnecessarily

Creating long boring
presentations stuffed with text and irrelevant graphics just resembling flowery
images are a strict no-no. They not only fail to keep the audience engaged but the
speaker also may get lost in the array of text and graphics of his slides. This
can cause the speaker to lose confidence when he/she sees the audience losing
interest and forget his main theme of the presentation. Hence, stay focused on
your decided theme and what you want to convey to the audience. Put relevant information
in a structured format with relevant graphics. This should be followed by your confident
speech conveying what the audiences really want. Remember that in the end it’s
not just the engaging slides you create but also the ability to deliver in the
form of your speech that will win the audience’s attention!

If you want to see
all this live then attend IAM’s seminar on How to Create & Make Effective Power-Point
Presentations. Over 2000 executives have greatly benefited from this seminar.
You can browse through our website to see a list of all
our seminars and a partial list of our clients.

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