Greggs bakes up smoother purchase-to-pay system

Greggs the Bakers is improving its purchase-to-pay systems with greater automation to manage invoices.

Antony Savvas
August 29, 2012

Share

Twitter

Facebook

LinkedIn

Google Plus

Greggs the Bakers is improving its purchase-to-pay systems with greater automation to manage invoices

Greggs is using a system jointly developed by UNIT4 Business Software and Intelligent Capture. The Invoice4 system allows all invoices to be sent electronically into Greggs’ existing UNIT4 Coda Financials system.

Greggs already benefited from an automated accounts payable system within its shared service centre, but by introducing Invoice4 the organisation will drive further accounts payable and purchase-to-pay efficiency, it said.

Invoice4 has been designed to drive up invoice matching rates while providing effective "invoice exception management" to optimise the purchase-to-pay process.

Paper purchase invoices continue to be scanned by Greggs with the images being sent to the Invoice4 managed service. The relevant invoice data is "intelligently" extracted, cleansed for accuracy and then posted to Coda Financials without any intervention by the Greggs team.

Another key benefit is that invoice exceptions, such as suppliers not quoting purchase order numbers on the invoices, are highlighted at the earliest opportunity and handled in a dedicated, web-based exception handling process by Greggs.