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UD offers an outstanding total compensation package, which includes a robust benefit program and competitive pay. Taken together, this package is consistently ranked at or near the top among peer institutions.

The University of Delaware is dedicated to offering competitive salaries to both faculty and staff as well as opportunities for growth and advancement. Guidelines for faculty appointment and promotion are outlined in the AAUP Collective Bargaining Agreement. Information about wage and promotion for AFSME Locals 439 and 3472 as well as the Fraternal Order of Police (FOP) is outlined in their respective Collective Bargaining Agreements.

Salaries for classified exempt and nonexempt staff positions fall under the University of Delaware Compensation Guidelines and Salary Structures. The classification process involves:

an assessment of the job duties

skill level of work performed

the overall knowledge requirements of the position.

A pay grade is established for each classification and positions that are substantially similar in nature are allocated to the same job classification.

Total compensation includes annual salary, a generous annual and sick leave program, paid holidays, health and life insurance, retirement, 403(b) and more.

The following class specifications provide a general description of the kind of work performed and qualifications of employees in the classification. Please note that these are descriptions and not reflective of jobs currently open for application.

The Fair Labor Standards Act (FLSA) is a federal law first established in the 1930s. The purpose was to establish a minimum wage and a limit on the number of hours which may be worked in a standard workweek. It also provides standards for equal pay, overtime pay, record keeping, and child labor.

The Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and child labor standards affecting full-time and part-time employees. It requires overtime compensation (at time and one-half) for all hours worked over 40 hours in a week for non-exempt employees.

What has changed?

There have been several federal changes made. The most significant change is that U.S. Department of Labor (DOL) is raising the minimum salary for an employee to be designated as exempt (not eligible for overtime pay) from $23,660 per year ($455 per week) to $47,476 per year ($913 per week).

What is different about tracking hours for a non-exempt employee?

Under the federal FLSA law, all time worked mustbe reported. If you’re a non-exempt employee, it is your responsibility to account for and record time worked accurately each day. If you manage a non-exempt employee, it is your responsibility to verify and sign-off on the hours worked via a timesheet.

Where can I find more information about the changes to FLSA?

The Department of Labor has provided guidance on the new rule and includes information specific for higher education institutions which is included below. We encourage you to read further about these changes.

You will now be a non-exempt employee because your salary falls below the new minimum. This means you can now earn overtime compensation at a rate of time and one-half for all hours worked over 40 in a week (Sunday – Saturday). This change in status is simply a difference in the timekeeping and payroll process. You will now need to record all time worked on your timesheet, not just leave taken.

When will it change?

The updated regulations go into effect on December 1, 2016. Your position will become non-exempt beginning with the pay period that includes December 1, 2016.

Is this a demotion? I thought an exempt status was for professional employees like me?

No. In this case, the change in FLSA status refers only to the way your pay is calculated, not the level or professional nature of the work that you are doing. It is a difference in the timekeeping and payroll process and will ensure you are paid at time and one-half for all hours worked over 40 in a week.

Does overtime have to be authorized by my supervisor prior to me working more than my standard/scheduled hours (37.5 or 40 hours) in a given week?

Yes, any overtime must be pre-approved by your supervisor. If you do not request approval from your supervisor, it is a violation of policy.

If I work more than my standard/scheduled hours, or I work at home without prior authorization, will I still be paid for these hours?

Yes, if you work without authorization, or do not receive prior permission to work overtime, federal law requires that you must still be paid for these hours. It is a violation of policy to work without prior authorization.

Will changing from exempt to non-exempt affect my leave accrual?

No. Your leave accrual will remain the same. However, as a non-exempt employee, you will report all of your hours worked and any leave taken each day on your timesheet as well as submitting a Request for Leave Form.

What will the impact of changing from exempt to non-exempt have on my benefits?

Changing from exempt to non-exempt will not affect your benefits in any way.

Does vacation and sick leave count towards hours worked during the workweek for the overtime requirement?

Yes. Paid vacation, paid holidays, paid sick leave and workdays lost because of compensable on-the-job injuries in a work week shall be counted as time worked.

The Compensation team manages and evaluates the classification and compensation systems to allow the University to be internally equitable and externally competitive. The goal is to establish pay and classification practices that allow the University to attract and retain quality employees in support of organizational goals while ensuring compliance with local, state and federal regulations.

The compensation system supports the following objectives:

to attract, develop, retain, and reward high quality staff at all levels of responsibility

to promote internal equity and consistency across diverse University functions

to encourage wages, salaries and benefits which are competitive with the prevailing rates for similar employment in the labor markets

to provide consistency, while remaining flexible in meeting diverse University needs

A representative of the classification unit will be assigned to review the incumbent's job responsibilities and to conduct an audit meeting(s) during which the incumbent and supervisor can give further information about the nature and responsibilities of the job and other pertinent information.

Prepare for the audit meeting by reviewing a copy of the completed Request for Classification form and bringing a copy of it to the interview.

The incumbent and/or supervisor should be prepared to discuss both the new skills that were acquired in order to perform the job and the problems that must be solved independently.

Illustrate tasks and responsibilities of the job by providing examples of work.

Decision

The process takes two to three weeks.

The supervisor is informed by letter.

Appeals

A written appeal may be submitted to the Director, Compensation and Benefits within ten (10) working days if supervisor and department head are not satisfied with determination.

A vice president, dean, or administrative head may appeal the decision of the Director, Compensation and Benefits to the Chief, Human Resources Officer.

Reclassification Cycle Process

Approximately half of all University benefits-eligible positions (grades 25 through 36) are part of our job classification system. From time to time, shifting goals and initiatives may result in significant change to one or more positions within the unit. When this occurs with a position in the classification system, a review of the classification level of the job may be requested.

Requests for position reclassification will be evaluated on a cyclical schedule that follows the academic semester (see below). This change does not affect the classification/reclassified and recruitment for new or currently vacant positions.

As you evaluate staffing needs we ask that you also review how tasks and responsibilities are distributed within the unit and how work flow and staffing configuration meet unit demands now and in the future. If the unit feels that a classification review may be warranted, requests should be submitted through the supervisor to the Chairperson or Department Head. Approved reclassifications will be effective November 1 (Fall Semester) or April 1 (Spring Semester).

Fall Semester

Spring Semester

Action

July 15

December 15

Deadline for submission of reclassification documentation to Classification & Compensation

September 15

February 15

Supervisor notified of the determination by Classification & Compensation

September 30

February 28

Deadline for supervisor to appeal classification determination to Director of Compensation & Benefits