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Give all Schedule contractor holders fair notice and the opportunity to respond. GSA eBuy meets the standard of providing “fair notice to all contractors” because all vendors offering the required supplies and/or services are able to view the Request for Quote. If you do not use eBuy or another means of providing fair notice, you must distribute the RFQ by some other means and receive at least three (3) quotes.

Priorities of Use for Government Supply Sources

Adding Clauses & Provisions to an RFQ

Nothing in the FAR or in the Schedule contract prohibits ordering agencies from adding non-conflicting clauses from the FAR or agency supplements to Schedule orders or BPAs. You may have to add clauses as required by your local ordering procedures.

Non-Conflicting Clause:

An added FAR or agency clause that does not contradict a Schedule contract clause

An added FAR or agency clause without a usage limiting it to non-commercial acquisitions or where the clause usage does not prohibit the clause in a commercial acquisition

An added FAR or agency clause that is consistent with customary commercial practice (or for which a waiver has yet to be granted)

Adding a clause typically addressed at an IDIQ contract, especially in pricing, could possibly conflict with the awarded terms and conditions of a Schedule contract.

Option Periods

Option periods may be included in the RFQ if they are clearly stated in requirement and evaluated as part of the ordering activity’s best value determination.

Options may be exercised if:

Funds are available

The requirement covered by the option fulfills an existing government need

Prior to exercising the option, the ordering activity ensures that it is still in the government’s best interest

Options do not extend beyond the period of the Schedule contract, including option year periods.

Required Documentation

You are required to document:

The Schedule contracts considered, noting the awarded contractor

Full description of the services purchased

Actual amount paid

If total amount paid exceeds the SAT, evidence of compliance with FAR 8.405-2(c)

Ordering activities may consider socioeconomic status when identifying contractor(s) for consideration or competition for award of an order.

Orders exceeding the maximum order may be placed even if the contractor does not provide additional price reductions or discounts. Visit the VA Schedule Programs page for a complete listing of maximum orders by SIN categories.