Workpackages and tasks

TOP III consists of 8 workpackages en a total of 38 tasks. Each workpackage and task has its own leader – person who is responsible for the fulfilment of this task or workpackage. In order to have a broad view of the setup and content of the project, here they are explained. If you are interested in more details, please read the full version, which can easiest be requested at Bay Zoltan Nonprofit Ltd.

Tip: if there is a workpackage or task which you think sounds interesting. Feel free to contact the organisation in charge of it. I am sure they are more than willing to share their ideas, their workplan and the progress they are making, with fellow EURAXESS members.

Workpackage 1 – Management

Aim of this workpackage is to facilitate all the processes within the project, in order to be successful.
WP leader: Bay Zoltan

Workpackage 2 – Career Management & Professional Development for EURAXESS

Aim: With the researcher at its centre this WP seeks to open the entrance for a multitude of ways to scale agility through three core lattice ways: careers, work and participation.
WP leader: ETH Zurich

Task 2.1 – The Young Researcher (R1/R2)
Focus is to develop a EURAXESS Career Planning Handbook for young researchers.
Taskleader: RPF

Task 2.2 – The Experienced Researcher (R3/R4)
Learn from successful examples in the academic as well as industrial world on providing options for Experienced Researchers that align their aspirations for growth, rewards and desired career-life.
Taskleader: ETH Zurich

Task 2.3 – Researcher in Context
focus on dual career advice and integration issues for international researchers.
Taskleader: UCPH

Task 2.4 – Career and life fit for the Integrated Researcher
Career-life fit is the ability to find a sustainable, adaptive and scalable way to fit life into work and work into life over time. This task will include researcher networking events and social twinning programme for mobile and non-mobile researchers.
Taskleader: SSC AVCR

Workpackage 3 – Favourable environment for EURAXESS Career Development Services

Aim: to further diversify the services provided by the EURAXESS network through preparing the network for providing services related to the researcher’s career development.
WP-leader: IPPT PAN

Task 3.1 – Collecting data on Career Development Services and Centres
To compare the existing demand for the creation of Career Development Centres with the capacity of the EURAXESS network. Taskleader: Foundation CRUI

Find D3.1 Report on Career Development Services and Centres in The EURAXESS Network.

Task 3.2 – Designing the Career Development Centres and Services module
To develop a service model for setting up a CDC. Taskleader: IUA

Find D3.2 Report on The EURAXESS Career Development Service Model.

Task 3.3 – Designing Career Development Centre toolkit
To compile a set of main tools which are useful for the functioning of the CDCs.
Taskleader: British Council

Find D3.3 Report on Designing Career Development Centre Toolkit.

Task 3.4 – Preparing EURAXESS centres for the role of CD advisors
To equip EURAXESS Centres to deliver career development activities to individual researchers, and or to advise institutions who are interested to set up CDC services.
Taskleader: IPPT PAN

Task 3.5 – Preparing EURAXES centres for the role of CDCs
to prepare a number of EURAXESS centres for the role of CDC, serving the full range of CDC activites.
Taskleader: BIU

Workpackage 4 – Researchers’ environment

Aim: to enhance the capacity of EURAXESS network members to improve the research environment to be more positive, more welcoming to mobile researchers.
Workpackage leader: SAIA

Task 4.1 – Global perspectives: encouraging the brain circulation between ERA and EURAXESS Links countries.
The focus will be on (1) liaising with the EURAXESS Links representatives (2) getting the feedback from third countries researchers on what they need and get from EURAXESS and (3) improving the information for these researchers.
Taskleader: FECYT

Task 4.2 – Local actions: mobilising the local resources for the creation of innovative support services for mobile researchers.
To provide EURAXESS network members with examples of good practice on collaboration with local actors and to develop and pilot-test the online application that network members can use to better facilitate collaboration with actors and communities at local level.
Taskleader: OeAD

Task 4.3 – Responding to the diversity challenge: developing the diversity management framework for the EURAXESS and beyond.
To create tools developing expertise of EURAXESS members on diversity management. i.e. gender.
Taskleader: ULG

Task 4.4 – Challenging the own culture: raising awareness of host institutions staff to encourage the change.
Integration is a two-way process. The hosting environment needs to also provide a welcoming environment for willing international researchers. This taks is to prepare the EURAXESS network and its staff to overtake the role of “agents of change” within their host institutions and proactively encourage the creation of welcoming culture at these institutions.
Taskleader: SU

Task 4.5 – EURAXESS Handbook
Updating the handbook.
Taskleader: CERTH

Workpackage 5 – National portals in the light of RRI

Aim: to support the EURAXESS national portals community to foster the uptake of technical and content updates.
WP leader: FECYT

Task 5.1 – Streamlining relevant information on RRI principles to and from the EURAXESS national networks
To set a common base understanding to RRI principles within EURAXESS, with the aim to allow for a coherent transnational approach towards adapting the RRI principles.
Taskleader: FECYT

Task 5.2 – Portal Administrators forum
Organizing meetings with national portal administrators to share practises, learn and have discussions on the portal maintenance. Next to the learning curve in this process, this input will be used to draft an action plan for the PA community.
Taskleader: ETAG

Task 5.3 – National portal implementation
To provide support on the practical aspects linked to the new portal implementations needed.
Taskleader: MEF

Task 5.5 – Reinforcing the promotion of national portals to academia, industry and society
This will be mainly done through exploiting the existing facebook pages and increasing EURAXSS presence in Linkedin.
Taskleader: UNIBL

Workpackage 6 – Capacity building and promotion

Aim: to contribute to the strenghtening and consolidating of the overall work of Network members’ staff, through (peer) learning. And to promote EURAXESS.
WP leader: AMEUP

task 6.1 – Study visits, invite an expert, and mentoring opportunities
To organise the process of study visits, of inviting an expert, and of participating in a mentorship.

Study visits will enable exchange of knowledge between EURAXESS network members.
Network members can go on Individual Study Visits, or participate in Group Study Visits. On the Extranet there is a tab on Study Visits where a lot of information is given. There might be funding available to cover some costs of these visits through the Network Call. You can check this with your BHO.

Inviting a EURAXESS expert allows to fly in expertise on a topic either to a EURAXESS centre, or to a EURAXESS event.

Mentoring Programme is available for a more in depth knowledge transfer/sharing over a longer period.

Taskleader: SAIA

Task 6.2 – Trainings for capacity building
To provide trainings to EURAXESS network members, in order for the participants to gain knowledge and skills. There are only a limited number of seats available per training. It is up to your BHO to divide the seats in a fair way over the national network members.
If you want to know more about the content of the trainings, contact CPU, if you want to know more about how the seats are divided, contact your BHO.
Taskleader CPU

Task 6.3 – Online training platform
To facilitate a wider participance of organised trainings through an online training platform. It will contain different materials from all of the organised capacity building activities (such as trainings, workshops, conferences etc.) adjusted for online use and will be available to all of the Euraxess network members once it’s developed.
Taskleader: MEF

Task 6.4 – Evaluation of impact of capacity building activities
To monitor and evaluate the quality and impact of the trainings, study visits, mentoring activities and other capacity building activities within the project intended for the Network members. The goal is to regularly improve them during the project duration already, but also after the project end.
Taskleader: AMEUP

Task 6.5 – Boosting visibility of the EURAXESS network
To raise awareness on the EURAXESS network and its services and activities within the researchers’ community, and within other relevant networks and stakeholders.
Taskleader: SAIA

Task 6.6 – Contributing to the EURAXESS Biannual Conference
To cooperate with the European Commission with regards to the organisational issues as well as setting up possible training topics for the conference.
Taskleader: AMEUP

Workpackage 7 – EURAXESS Services Network Support

Aim: To organise the Network Call and to improve the structural partnerships with other networks.
Workpackage leader: CERTHRead more about all 5 tasks

task 7.1 – Design and implementation of the Network call
Each country can submit one application through the BHO. Funding can be requested for one of the following topics:

Task 7.3 – Creating partnerships with relevant networks
to develop an analysis on which networks are relevant, and how to go about it, resulting in a pilot setting up a strategic partnership.
Taskleader: Nuffic

Task 7.4 – Strategic cooperation with relevant projects and networks
To promote EURAXESS amongst Diaspora Networks and to participate in common events with them.
Taskleader: BIU

Task 7.5 – Action plans for long-term collaborations of EURAXESS and relevant Networks on national and European level.
Developing a coordinated approach to enhance networking through setting up an Action Plan.
Taskleader: RCN

Aim: To work on all the relevant topics for EURAXESS on a more strategic level, resulting in a Network strategy on these issues.
Workpackage leader: RCNRead more about all 5 tasks

Task 8.1 – Diversification – standardisation of basic services and new developments
Some EURAXESS Service Centres provide only basic services, while other centres provides extended services or are developing new services. This diversification is a natural part of the network. For the centres to be able to provide the best possible services at all time with efficiency, a generic tool to help the centres will be developed. This tool will help each EURAXESS Service Centre evaluate their next steps and choose their best provision of services.
Taskleader: RCN

Task 8.2- Capacity building through vertical networking
A strong EURAXESS network on all levels of a country is of great value for effective performance. To have strong connections locally, regionally and nationally with relevant stakeholders can makea difference. This task will look into how and with whom the EURAXESS network can cooperate to achieve higher efficiency and eventually compensate for lack of resources.
Taskleader: IPPT PAN

Task 8.3 – Answering challenges with EURAXESS network identity and roles
A network like EURAXESS is a dynamic entity which is changing and developing over time. For instance with a changing portfolio of services that can be provided through EURAXESS Service Centres, there is a strong need for a clear identity of what a EURAXESS Service Centre is. It’s therefore necessary to look further into who we are and what we do.. This is especially important for newcomers. By describing the different roles within the network and defining a clear identity a stronger network and easier cooperation between the members will be achieved.
Taskleader: BZN

Task 8.4 – Quality assessment for all
The impact assessment of the EURAXESS network is now organised through providing statistics twice a year on the number of helpdesk questions answered and the number of visitors to the websites. Maybe there is a better way of providing meaningful data of our performance? Furthermore, it has proven difficult to define a quality standard which can be followed by everyone. However quality is important as we need to provide good services to be meaningful. This task will give recommendations and methods to improve quality assessments and motivate data submission.
Taskleader: ETAG

Task 8.5 – EURAXESS 2020 – Transfer of KnowledgeThis task is twofold, on one hand a EURAXESS minimum standard will be defined in close collaboration with the European commission, on the other hand the EURAXESS 2020 Development Framework will be compiled with the aim of helping the network members to plan their strategies ahead based on the EURAXESS service centres’ and the researchers’ needs. The framework will help disseminate information, describe the network’s vision, manage the EURAXESS identity and allow EURAXESS members to grow and learn from each other while maintaining a minimum standard.
Taskleader – ETH Zurich