Definitions

Addendum: A document issued by the Lottery during a competitive solicitation which may include changes to specifications, terms and/or conditions, clarifications, and/or responses to Vendors' questions.

eQuote: An electronic informal competitive quote transmitted via the MyFloridaMarketPlace Sourcing application. This web-based functionality of MFMP replaces the old technology of faxing or emailing quotation documents between a state agency and vendors. Leveraging the eQuote function within MFMP provided administrative efficiencies to both the state and its vendors.

Informal Competitive Quote (ICQ): Method used by the Lottery when procuring merchandise to be awarded as prizes in a game or promotion.

Invitation to Bid (ITB): This tool is used when the purchaser is capable of establishing precise specifications defining the commodity(s) required, or specifically defining the scope of work for which a contractual service is required. Cost is generally the factor for award. Usually used for the acquisition of commodities and simple services such as janitorial and pest control services.

Request for Proposal (RFP): This tool is used when the purchaser has a general idea of what is required and is incapable of specifically defining the scope of work for which the commodity or contractual service is required. The RFP usually includes functional or general specifications, statement of work, and evaluation criteria. Proposals may be evaluated using a point system with points given each proposal by an evaluation team. The evaluation team consists of members who collectively have experience and knowledge in the program areas and service requirements for which contractual services and/or commodities are sought. The RFP is utilized when the qualifications of a vendor, its experience, methodology and approach to the project and its proposed staffing will need to be considered.

Invitation to Negotiate (ITN): This tool is a process that is ideal for the acquisition of commodities and/or services that involve rapidly changing technology, new emerging technology, or complex services. The ITN looks like, and can be structured like an RFP, but is more flexible. There still are evaluation criteria, an evaluation team, and ability for site visits, etc. The evaluation team consists of members who collectively have experience and knowledge in the program areas and service requirements for which contractual services and/or commodities are sought.

Notice: A posting announcing a public meeting or formalizing a decision by the Lottery for a contract award resulting from either a competitive solicitation, or a determination for single source contract award.