With this integration, an IBM Lotus Sametime Connect client can start an instant meeting. Invitees who receive the meeting invitation can join the meeting in the IBM Lotus Sametime web meeting room and receive audio through Cisco Unified MeetingPlace.

If you want to deploy both the IBM Lotus Sametime Web Conferencing for Cisco Unified MeetingPlace integration and the IBM Lotus Notes for Cisco Unified MeetingPlace integration, your system must include a Web Server.

The IBM Lotus Notes for Cisco Unified MeetingPlace calendar integration, which is a separate integration from this one, also enables users to launch an IBM Lotus Sametime web meeting. However, integrated audio controls are not available in that integration because of an IBM Lotus Notes limitation.

Recording Restrictions

To play recordings of the audio portion of the meeting, you must have a Cisco Unified MeetingPlace Web Server.

If you do not have a Web Server, disable recording privileges for all users by setting the "Can Record Meetings" parameter to No in the Cisco Unified MeetingPlace Administration Center. To access that parameter, select User Configuration > User Groups > Edit User Groups and navigate to the Permissions section.

IBM Lotus Sametime web recordings and Cisco Unified MeetingPlace audio recordings are not synchronized or combined, but you can record both the audio and the web portions of the meeting if you configure the Cisco Unified MeetingPlace system to support recordings. Make sure that you have the appropriate number of voiceconf licenses because the system uses voice ports when recording an audio meeting.

Scheduling Restrictions

Do not use the Cisco Unified MeetingPlace Conference Manager to reschedule or cancel a meeting that was scheduled from IBM Lotus Sametime Web Conferencing because that will only affect the audio portion of the meeting.

When the audio portion of the meeting on Cisco Unified MeetingPlace ends, the web portion of the meeting does not end on the IBM Lotus Sametime Server. However, when the web portion of the meeting ends, the audio portion automatically ends.

Password Restrictions

If you schedule a meeting with a password, the password is applied to the IBM Lotus Sametime portion of the meeting only. The Cisco Unified MeetingPlace audio meeting is not password protected.

Installing the IBM Lotus Domino Server

These installation steps are a supplement to the standard procedures provided by IBM for the IBM Lotus Domino Server and IBM Lotus Sametime Server deployments. Follow the instructions on the IBM web site, making sure to incorporate the steps in this integration note to ensure that the system is compatible for the IBM Lotus Sametime Web Conferencing for Cisco Unified MeetingPlace integration.

Restriction

You must install the IBM Lotus Domino Server as a stand-alone server.

Before You Begin

If you have Microsoft IIS running on your Windows server, stop the IIS service, and change the service startup type to Manual or to Disable.

Verify that you have access to the IBM Lotus Domino Server by pointing your browser to http://hostname.<your_company_name>.com/names.nsf.

Installing the IBM Lotus Sametime Server

These installation steps are a supplement to the standard procedures provided by IBM for the IBM Lotus Domino Server and IBM Lotus Sametime Server deployments. Follow the instructions on the IBM web site, making sure to incorporate the steps in this integration note to ensure that the system is compatible for the IBM Lotus Sametime Web Conferencing for Cisco Unified MeetingPlace integration.

Before You Begin

Shut down the IBM Lotus Domino Server.

Procedure

Run the IBM Lotus Sametime Server installer, available from IBM.

Make sure that you are using an IBM Lotus Sametime Server installation package that contains the IBM Lotus Sametime Web Conferencing components.

Follow these steps if you use the Cisco MCS operating system on a Cisco MCS and receive an error on the Finish screen:

Open a command prompt.

Change to this directory: C:\Programs\Lotus\Domino

Run stsetup.exe.

Restart the IBM Lotus Domino Server.

Configuring the IBM Lotus Domino Server for LDAP Authentication

If you use LDAP authentication, you must set up the LDAP server settings on the IBM Lotus Domino Server to work with Cisco Unified MeetingPlace. Doing so will enable certain features (such as the ability to end a meeting, mute participants, or lock a meeting) to be available to the meeting scheduler.

Deselect Allow people to choose Sametime IP Audio (in addition to or instead of telephone) in meetings.

Select Update.

Configure meeting services:

Select Configuration > Meeting Services.

Enter 0 for the "Maximum Number of Times to Automatically Extend Meetings Beyond Scheduled End Time When There Are Still People in the Meeting" parameter.

Select Allow people to schedule a telephone conference call for a web conference. A telephony service provider is required for the "When People Start an Instant Meeting or Schedule a Meeting" parameter.

Restart the IBM Lotus Sametime Server.

Testing the IBM Lotus Sametime Server Web Conferencing Capability

This procedure tests that you can successfully launch the IBM Lotus Sametime meeting room.

Procedure

Verify that you have access to the IBM Lotus Sametime Server by navigating to http://domino_host.<your_company_name>.com/stconf.nsf.

Setting Permissions for Users to Enable Users to Dial Out

Before You Begin

Procedure

Select User Configuration > User Groups.

Select Edit on the line next to the group that you want to edit.

Set the "Can dial out (does not apply for Cisco WebEx meetings)" parameter to Yes.

(Recommended) Set the "Who may skip password" parameter to Invited users with Cisco Unified MeetingPlace profiles only. This will disable the password requirement so that users do not have to enter their passwords every time the phone rings.

Select Save.

Ensure that the "Meeting password required" parameter is set to No for all Cisco Unified MeetingPlace user profiles, including the special admin profile. (Changing this option to Yes prevents users from scheduling meetings.)

Setting the IBM Lotus Sametime Server Hostname

Before You Begin

Ensure that the IBM Lotus Sametime Server is up and running so that when you specify the hostname, the connection between the servers will be successful.

Procedure

About Synchronizing Parameters for the Audio and Web Portions of the Meeting

Because the audio portion of the meeting is controlled by Cisco Unified MeetingPlace and the web portion of the meeting is controlled by IBM Lotus Sametime, meeting parameters are not automatically synchronized. You must manually synchronize the values to ensure a consistent user experience.

Parameter description

Parameter name for Cisco Unified MeetingPlace

Parameter name for IBM Lotus Sametime

How long a meeting can be extended

Extend meeting (minutes)

Meeting Extension Length (Minutes)

The maximum amount of time, in minutes, before the scheduled meeting starts that participants can enter the meeting

Early meeting start (minutes)

MeetingStartEarlyMinutes

The number of days in advance that users can schedule meetings

Maximum advance days to schedule

STScheduleLimitDays

Synchronizing the Meeting Extension Parameters

This procedure describes how to set the "Extend meeting (minutes)" parameter on the Cisco Unified MeetingPlace Application Server and the "Meeting Extension Length (Minutes)" parameter on the IBM Lotus Sametime Server to the same value.

Procedure

Sign in to the IBM Lotus Sametime Server as an administrator.

Select Administer the Server.

Select Configuration > Meeting Services and then select the General tab.

Note the value of the "Meeting Extension Length (Minutes)" parameter.

Sign in to the Cisco Unified MeetingPlace Administration Center.

Select System Configuration > Meeting Configuration.

Set the "Extend meeting (minutes)" parameter to the same value as the "Meeting Extension Length (Minutes)" parameter on the IBM Lotus Sametime Server.

Select Save.

Synchronizing the Early Meeting Start and the Maximum Advance Days Parameters to Schedule Settings

This procedure describes how to synchronize the values for the "Early meeting start (minutes)" and "Maximum advance days to schedule" parameters on the Cisco Unified MeetingPlace Application Server with the values on the IBM Lotus Sametime Server.

Procedure

Set the values on the Cisco Unified MeetingPlace Application Server:

Sign in to the Cisco Unified MeetingPlace Administration Center.

Select System Configuration > Meeting Configuration.

Set the "Early meeting start (minutes)" and "Maximum advance days to schedule" parameters.

When an IBM Lotus Sametime Connect user sets up an instant meeting, the invited user receives a pop-up notification to join or decline the meeting. The notification is sent only once when the user initiates the instant meeting. By default, this pop-up notification appears for only 10 seconds and then disappears. A user who misses the pop-up notification cannot redisplay it and cannot join the instant meeting.

To upgrade from the IBM Lotus Sametime Web Conferencing for Cisco Unified MeetingPlace integration for Release 7.0 to the integration for Release 8.0, you only need to download and install the integration. You do not need to uninstall the old version, or install any other servers, such as the IBM Lotus Domino Server or the IBM Lotus Sametime Server.