13+ Accounting Forms in Excel

Accounting forms are essential fixtures of any company or organization. These documents are immensely useful for entities to keep their organization floating financially. Not only that, entities are also better able to implement operational strategies that can help them generate more profits by analyzing the data that can be found in meticulously prepared accounting forms.

Accounting Ledger Forms

Accounting General Ledger Form

Blank Accounting Ledger Form

What Is an Accounting Form?

An accounting form refers to all the types of documents that are used by businesses, companies, and organizations to track their financial status. The term accounting form encompasses a wide range of varying accounting documents that are used for different accounting purposes. For the purpose of definition, accounting is the act of recording financial accounts of an organization, analyzing it, and making reports.

Who Can Use Accounting Forms?

Accounting forms are very general in nature. Since most organizational entities need finances in order to push through with their goals and objectives, it is only logical that there is a need for them to properly manage their finances in such a way that they would not run out of resources to back up their plans. The best way to do this is by conducting accounting methods using accounting forms in order to keep a close and detailed inspection of their finances. The following entities are the ones who can benefit the most from using accounting forms:

The accounting department of any:

corporation/company/business

nonprofit organization

educational institution

government agency

Professional accountants

Owners of small-scale businesses

Secretaries/Assistants

Personal financial adviser

Chief executive officers of large companies as they need to make accounting documents of their own in order to properly keep track of all the accounting reports submitted by the accounting department

Project managers who are in charge of executing a large-budget project plan

Team leaders and other sub-departments of any company or organization who are in charge of properly expending a certain amount of budget that is allotted for their team or department’s operations

When Can You Use Accounting Forms?

Accounting forms are useful in the following instances:

It is used to analyze the flow of income of the company.

It is used to determine the net profit and gross profit of the company for a certain duration of time such as when it is the end of a month and the company wants to assess whether the amount that they are selling each product or service is enough for them to accumulate enough income minus the costs and expenses of acquiring the products, distributing, selling, and marketing it.

It is used by business owners to make projected budgets for their future business endeavors. Furthermore, this can provide them with an idea on how to properly allocate their funds in the next quarter or month of their business operations.

It is used for the proper documentation of the financial activities of an organization. It can be stored in the company’s archives for future references such as but not limited to the following:

in case there are legal disputes regarding the management of funds

in case there are certain missing funds that must be assessed whether it is merely caused by mismanagement or by embezzlement

in case a company would experience a low generation of income and they would need reliable sources of information in order to fabricate business strategies that can help their company gain their financial footing

Cost Accounting Forms

Cost Accounting Form in Xls

Cost Accounting Sample Form

What Is an Accounting Ledger?

An accounting ledger is a specific type of financial or accounting form. This is perhaps the most simplistic accounting form. Budding owners of businesses and organization would, by default, use this accounting form because of how easy it is to use. The following are the reasons why accounting ledgers are preferable accounting documents:

It is very versatile in the sense that its columns can be edited in such a way that it suits the needs of the entity preparing it.

It contains clear and well-labeled rows and columns that must be inputted with specific information, which makes it easier to track things financially.

It makes it easier for new business owners who have no educational nor experiential background of accounting to keep an easy to use document, which is proven to be effective in keeping track of their cash flow.

It can be used for varying purposes such as but not limited to the following:

It is used to track the budget for the operations of a business within a specific duration of time. In this type of ledger, there can be columns that are prepared solely for the comparison of the budget and the actual costs.

It is used to input the certain items of services or goods availed by a company from its supplier.

It is used to input the cost for the manpower, electric bill, establishment rent, and other costs for the usage of resources.

What Is a Monthly Accounting Report?

It is unlike a ledger, which is basically all factual as it only depicts the financial information that can easily be perceived based on the operations of a business such as the amount of money spent on a particular resource and the manpower involved. The monthly accounting report, on the other hand, is a more sophisticated type of accounting form. This is so because it takes a lot of meticulous effort in going through the process of collecting financial data, assessing them, and writing a factually backed analysis of these data. A monthly accounting report contains sections such as but not limited to the following:

The explanation of why a certain area of a business operation has exceeded in costs as compared to the amount that has been budgeted for it

The detailed comparison of where the company is standing financially as compared to its competitors

The detailed analysis of the specific suggested courses of action that can be performed or implemented in order to cure the issues that can be inferred from the accounting report