PMO Fills the Gap Between Strategy and Execution in 4 Areas

When 86% of organizations are
struggling with their work and resource prioritization, a PMO can come to the
rescue. Moreover, change requests have increased from 10% to 30% today. Who
else other than the project management office can facilitate a smooth
transition? In this article at Strategy Execution, Lindsay Scott reveals the 4
areas where the PMO fills the gap between strategy and execution.

PMO: Bridging the Gap

Project and programme failures occur
due to poor change management (45%), bad resource management (29%), and inadequate
project management (27%). To address these challenges, organizations require to
fill up the following gaps:

Prioritizing relevant assignments and rejecting
others

Evolving critical thought processes and tools to
come up with creative solutions

Developing a leadership mentality, skill, and
tool that would improve adaptability

Tackling numerous projects and their dependent
workflows

Developing a plan to lead teams through
difficult spots

Following are the 4 areas where a
PMO can help address the above-mentioned challenges:

Strategy: The
project management office can help in setting up processes and tools that would
streamline portfolio management. It can work with senior management regarding
work prioritization. Before implementing any decision into policy, it can
challenge the plan with rationale and authority. A PMO should review the
current resource capacity and skills and decide the work pipeline.

Assignment: Having
a bird’s eye view of all the projects, the PMO can decide on the tools,
tactics, and guidelines for resource management. With available data, it can
analyze and report insights for informed decision-making. It has the authority
to ensure everyone follows the same working standards and best practices. The
team can plan workshops and meetings for training or policymaking.

People: The PMO can
help upgrade employee skills by facilitating workshops, training sessions, etc.
To improve collaboration, it can deploy tools or platforms for teams across the
organization. To manage risk, it can provide insights and guide teams. Also,
the project management office team can update the leaders on various delivery
models, processes, tools, and tactics for various types of deliveries.

Self: To upgrade
itself, the PMO team can conduct workshops and training sessions as well. To
encourage a community learning experience, it can start a forum to share ideas
and discuss concerns. Online repositories and libraries for informational
materials can help the entire community. If need be, the PMO can set one-on-one
mentoring sessions to improve personnel skills.

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