Contracts for the Supply of Water, Wastewater and Ancillary Goods

Wednesday, 15 March 2017, 12:25

Contracts for the Supply of Water, Wastewater and Ancillary Goods

The Contract(s) will be procured as separate Lots within the procurement process as detailed below: Lot 1 – Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within England.

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Port-related activities

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

PPIL/0001/Water_Supply_UK.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK — United Kingdom.
NUTS code UK,UKD,UKH1,UKJ4,UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Access to the sourcing documents is via the eSourcing platform IASTA. A log-in to IASTA can be gained by contacting the nominated contact point.
Peel Ports intends to procure a Contract or Contracts for the Supply of Water, Wastewater and Ancillary Goods, Works and Services.
The Contract(s) will be procured as separate Lots within the procurement process as detailed below:
— Lot 1 — Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within England, meaning: Liverpool Ports; Port of Heysham; the Manchester Ship Canal; London Medway; and Great Yarmouth Port.
— Lot 2 — Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within Scotland, meaning: Clydeport.
Applicants have the opportunity to pre-qualify for any single or both lots. Pre-qualified Tenderers have the opportunity to tender for any single or both lots.
The duration of the contract(s) will be for a 2-year period, with an option to extend for a further 2 years in 1 year increments.

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Peel Ports intends to procure a Contract or Contracts for the Supply of Water, Wastewater and Ancillary Goods, Works and Services at the locations specified in the lot description.
The Contract(s) will be procured as separate Lots within the procurement process as detailed below;
— Lot 1 — Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within England, meaning: Liverpool Ports; Port of Heysham; the Manchester Ship Canal; London Medway; and Great Yarmouth Port.
— Lot 2 — Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within Scotland, meaning: Clydeport.
Estimated value excluding VAT
Range: between 3 000 000 and 4 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within England and Wales

1)Short description:

Peel Ports intends to procure a Contract or Contracts for the Supply of Water, Wastewater and Ancillary Goods, Works and Services for locations within England, meaning: Liverpool Ports; Port of Heysham; the Manchester Ship Canal; London Medway; and Great Yarmouth Port.
Water supply and sewerage services
The Supplier shall be required to have a valid Water Supply and Sewerage Licence formally granted by the Water Services Regulation Authority (Ofwat) in accordance with Section 17a of the Water Industry Act 1991 as substituted by Section 1 of the Water Act 2014. The Supplier shall be required to comply with the requirements of the associated Wholesale Retail Code, the Market Arrangement Code and the Wholesale Contract as specified by the Regulator Ofwat.
The Supplier shall be required to deliver associated services in connection with the supply of water and sewerage services as required:
— Account Management including customer service;
— Billing;
— Metering, including meter reading (including acceptance of AMR reads where implemented) and management of sites and meters (including new connections and switching);
— Meter installation, removal, resizing, and accuracy tests;
— Data management and the provision of data and/or reports;
— Roads and property drainage;
— Sewerage services including trade effluent;
— Emergency contingency planning; and
— 24/7 emergency support.
Ancillary Goods, Works and Services
The Supplier shall provide one (1) or more of the Ancillary Goods, Works and Services listed below. The Ancillary Goods, Works and Services are pertaining to the management, conservation, reduction and data management of water consumption in order to deliver efficiency, financial and consumption savings. The efficiency or savings measures may include provision and installation of new equipment, optimisation of equipment (including existing equipment) and provision of related services. Additional services may be required to improve the environmental conditions at Peel Ports locations. The scope includes provision for the Supplier to offer its own or third party financing options on request by Peel Ports, to support delivery of the Ancillary Goods, Works and Services listed below.
These Ancillary Goods, Works and Services may include:
— Water footprint assessment;
— Tariff optimisation and benchmarking;
— Water audit site surveys;
— Leak detection and repair;
— Contingency planning;
— Installation of devices to improve efficiency and/or reduce consumption;
— Bill validation;
— Cost recovery.
These Ancillary Goods, Works and Services will include:
— Automated meter reading, including the installation of Automated Meter Readers (AMRs).
The key objectives of the Contract or Contracts are:
1. to improve control and transparency of pricing and usage information;
2. to have AMRs installed on all sites, to be used for billing and analysis;
3. to reduce water consumption through demand management and innovation;
4. to reduce the cost of water and wastewater consumption per unit;
5. to provide water management advice and guidance, including implementation of recommendations (which may include sourcing of third-party services and/or technology);
6. to improve customer service levels.

Lot No: 2 Lot title: Water Supply and Sewerage Services and Ancillary Goods, Works and Services for locations within England and Wales

1)Short description:

Peel Ports intends to procure a Contract or Contracts for the Supply of Water, Wastewater and Ancillary Goods, Works and Services for locations within England, meaning: Liverpool Ports; Port of Heysham; the Manchester Ship Canal; London Medway; and Great Yarmouth Port.
Water supply and sewerage services
The Supplier shall be required to have a valid Water Supply and Sewerage Licence formally granted by the Water Services Regulation Authority (Ofwat) in accordance with Section 17a of the Water Industry Act 1991 as substituted by Section 1 of the Water Act 2014. The Supplier shall be required to comply with the requirements of the associated Wholesale Retail Code, the Market Arrangement Code and the Wholesale Contract as specified by the Regulator Ofwat.
The Supplier shall be required to deliver associated services in connection with the supply of water and sewerage services as required:
— Account Management including customer service;
— Billing;
— Metering, including meter reading (including acceptance of AMR reads where implemented) and management of sites and meters (including new connections and switching);
— Meter installation, removal, resizing, and accuracy tests;
— Data management and the provision of data and/or reports;
— Roads and property drainage;
— Sewerage services including trade effluent;
— Emergency contingency planning; and
— 24/7 emergency support.
Ancillary Goods, Works and Services
The Supplier shall provide one (1) or more of the Ancillary Goods, Works and Services listed below. The Ancillary Goods, Works and Services are pertaining to the management, conservation, reduction and data management of water consumption in order to deliver efficiency, financial and consumption savings. The efficiency or savings measures may include provision and installation of new equipment, optimisation of equipment (including existing equipment) and provision of related services. Additional services may be required to improve the environmental conditions at Peel Ports locations. The scope includes provision for the Supplier to offer its own or third party financing options on request by Peel Ports, to support delivery of the Ancillary Goods, Works and Services listed below.
These Ancillary Goods, Works and Services may include:
— Water footprint assessment;
— Tariff optimisation and benchmarking;
— Water audit site surveys;
— Leak detection and repair;
— Contingency planning;
— Installation of devices to improve efficiency and/or reduce consumption;
— Bill validation;
— Cost recovery.
These Ancillary Goods, Works and Services will include:
— Automated meter reading, including the installation of Automated Meter Readers (AMRs).
The key objectives of the Contract or Contracts are:
1. to improve control and transparency of pricing and usage information;
2. to have AMRs installed on all sites, to be used for billing and analysis;
3. to reduce water consumption through demand management and innovation;
4. to reduce the cost of water and wastewater consumption per unit;
5. to provide water management advice and guidance, including implementation of recommendations (which may include sourcing of third-party services and/or technology);
6. to improve customer service levels.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to sourcing documentation on the eSourcing platform.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to sourcing documentation on the eSourcing platform.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to sourcing documentation on the eSourcing platform.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Refer to sourcing documentation on the eSourcing platform.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

PPIL/0001/Water_Supply_UK

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.4.2017 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Place

Electronically, via web-based portal

Persons authorised to be present at the opening of tenders: yes
Procurement Team Members Only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Peel Ports will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained