(a)Prescribes policies
and procedures for assigning numbers to all solicitations, contracts, and related
instruments; and

(b)Does not apply to
solicitations or orders for communication service authorizations issued by the
Defense Information Technology Contracting Organization of the Defense
Information Systems Agency in accordance with 239.7407-2.

(a) Use the uniform procurement instrument
identification (PII) numbering system prescribed by this subpart for the
solicitation/contract instruments described in 204.7003 and 204.7004.

(b)Retain the basic PII number unchanged for the
life of the instrument unless the conditions in paragraph
(c) of this section exist.

(c)(1)If continued performance under a contract
number is not possible or is not in the Government’s best interest solely for
administrative reasons (e.g., when the supplementary PII serial numbering
system is exhausted or for lengthy major systems contracts with multiple
options), the contracting officer may assign an additional PII number by
issuing a separate continued contract to permit continued contract performance.

(2)A continued contract—

(i)Does not constitute a new procurement;

(ii)Incorporates all prices, terms, and
conditions of the predecessor contract effective at the time of issuance of the
continued contract;

(iii)Operates as a separate contract independent
of the predecessor contract once issued; and

(iv)Shall not evade competition, expand the scope
of work, or extend the period of performance beyond that of the predecessor
contract.

(3)When issuing a continued contract, the
contracting officer shall—

(i)Issue an administrative modification to the
predecessor contract to clearly state that—

(A)Any future awards provided for under the
terms of the predecessor contract (e.g., issuance of orders or exercise of
options) will be accomplished under the continued contract; and

(B)Supplies and services already acquired under
the predecessor contract shall remain solely under that contract for purposes
of Government inspection, acceptance, payment, and closeout; and

(1)Use only the
alpha-numeric characters, as prescribed in this subpart; and

(2)Do not use
the letter “I” or “O”.

(b)If department/agency
procedures require other identification on the solicitation, contract, or other
related instrument forms, enter it in such a location so as to separate it
clearly from the PII number.

(c)Enter the basic PII
number, including Federal supply contract numbers and any supplementary
numbers, in the spaces provided on the solicitation, contract, or related
instrument forms.Separate the major
elements by dashes, e.g., N00023-90-D-0009 (not necessary in electronic
transmission).If there is no space
provided on the form, enter the number in the upper right corner of the form
and identify what it is (e.g., Supplementary Number N00023-90-F-0120).

(a)Elements of a number.The
number consists of 13 alpha-numeric characters grouped to convey certain
information.

(1)Positions 1 through 6.The first six positions identify the
department/agency and office issuing the instrument.Use the DoD Activity Address Code (DoDAAC)
assigned to the issuing office.DoDAACs
can be found at

(2)Positions 7 through 8.The seventh and eighth positions are the last
two digits of the fiscal year in which the PII number was assigned.

(3)Position 9.Indicate the type of instrument by entering
one of the following upper case letters in position nine—

(i)

Blanket purchase
agreements

A

(ii)

Invitations for bids

B

(iii)

Contracts of all types except
indefinite delivery contracts, facilities contracts, sales contracts, and
contracts placed with or through other Government departments or agencies or
against contracts placed by such departments or agencies outside the DoD

C

(iv)

Indefinite delivery
contracts

D

(v)

Facilities contracts

E

(vi)

Contracting actions placed
with or through other Government departments or agencies or against contracts
placed by such departments or agencies outside the DoD (including actions
with the National Industries for the Blind (NIB), the National Industries for
the Severely Handicapped (NISH), and the Federal Prison Industries (UNICOR))

Purchase orders--manual
(assign W when numbering capacity of M is exhausted during the fiscal year)

M

(xiv)

Notice of intent to
purchase

N

(xv)

Do not use

O

(xvi)

Purchase order--automated
(assign V when numbering capacity of P is exhausted during a fiscal year)

P

(xvii)

Request for
quotation--manual

Q

(xviii)

Request for proposal

R

(xix)

Sales contract

S

(xx)

Request for
quotation--automated (assign U when numbering capacity of T is exhausted
during a fiscal year)

T

(xxi)

See T

U

(xxii)

See P

V

(xxiii)

See M

W

(xxiv)

Reserved for departmental
use

X

(xxv)

Imprest fund

Y

(xxvi)

Reserved for departmental
use

Z

(4)Position 10 through 13.Enter the serial number of the instrument in
these positions.A separate series of
serial numbers may be used for any type of instrument listed in paragraph
(a)(3) of this section.Activities shall
assign such series of PII numbers sequentially.An activity may reserve blocks of numbers or alpha-numeric numbers for
use by its various components.

(a)Uses of the supplementary number.Use supplementary numbers with the basic PII number, to identify—

(1)Amendments
to solicitations;

(2)Modifications to contracts and agreements, including provisioned item
orders; and

(3)Calls or
orders under contracts, basic ordering agreements, or blanket purchase
agreements, issued by the contracting office or by a DoD activity other than
the contracting office, including DoD orders against Federal supply schedules.

(b)Amendments to solicitations.Number
amendments to solicitations sequentially using a four position numeric serial
number added to the basic PII number and beginning with 0001, e.g.,
N00062-91-R-1234-0001.

(c)Modifications to contracts and agreements.

(1)Number
modifications to contracts and agreements using a six position alpha-numeric
added to the basic PII number.

(2)Position 1.Identify the office issuing the modification—

(i)

Contract administration
office

A

(ii)

Contracting office

P

(3)Positions 2 through 3.These are the first two digits in a serial
number.They may be either alpha or
numeric.Use the letters K, L, M, N, P,
Q, S, T, U, V, W, X, Y, or Z only in the second position and only in the
following circumstances—

(i)Use K,
L, M, N, P, and Q in the second position only if the modification is issued by
the Air Force and is a provisioned item order.

(ii)Use
S, and only S, in the second position to identify modifications issued to
provide initial or amended shipping instructions when—

(A)The contract has either FOB origin or destination delivery terms; and

(B)The price changes.

(iii)Use
T, U, V, W, X, or Y, and only those characters, in the second position to
identify modifications issued to provide initial or amended shipping
instructions when—

(A)The contract has FOB origin delivery terms; and

(B)The price does not change.

(iv)Only
use Z in the second position to identify a modification which definitizes a
letter contract.

(4)Positions 4 through 6.These positions are always numeric.Use a separate series of serial numbers for
each type of modification listed in paragraph (c)(3) of this section.Examples of proper numbering for positions
2-6 (the first position will be either “A” or “P”) are as follows:

Normal
Modification

Provisioned Items Order (Reserved for exclusive
use by the Air Force only)

Shipping Instructions

00001 — 99999

then

A0001 — A9999

K0001

KA001

L0001

—

—

—

K9999

KZ999

L9999

S0001

SA001

T0001

—

—

—

S9999

SZ999

T9999

B0001 — B9999

and so on to

H0001 — H9999

then

J0001 — J9999

then

R0001 — R9999

then

AA001 — HZ999

then

JA001 — JZ999

RA001 — RZ999

LA001

M0001

MA001

N0001

NA001

P0001

PA001

Q0001

QA001

—

—

—

—

—

—

—

—

—

LZ999

M9999

MZ999

N9999

NZ999

P9999

PZ999

Q9999

QZ999

TA001

U0001

UA001

V0001

VA001

W0001

WA001

X0001

XA001

Y0001

YA001

—

—

—

—

—

—

—

—

—

—

—

TZ999

U9999

UZ999

V9999

VZ999

W9999

WZ999

X9999

XZ999

Y9999

YZ999

(5)If the
contract administration office is changing the contract administration or
disbursement office for the first time and is using computer generated
modifications to notify many offices, it uses the six position supplementary
number ARZ999.If either office has to
be changed again during the life of the contract, the supplementary number will
be ARZ998, and on down as needed.

(6)Each office
authorized to issue modifications shall assign the supplementary identification
numbers in sequence.Do not assign the
numbers until it has been determined that a modification is to be issued.

(1)Calls or
orders issued by the office issuing the contract or agreement.Use a four position alpha-numeric call or
order serial number added to the basic PII number.These shall be identified by using serial
numbers beginning 0001 through 9999.When the numeric identifiers run out, use alpha characters in the third
and fourth positions.Never use alpha
characters in the first and second positions.

(2)Orders
placed against another activity's contract or agreement.

(i)If the
office placing the order or call is different from the office identified in the
basic PII number, assign a serial number to the order or call.The first and second positions contain the
call/order code assigned to the ordering office in accordance with 204.7005.Do not use the letters A or P in the first
position.The third and fourth positions
are a two position serial number assigned by the ordering office.The series will begin with 01.When the numbers exceed 99, the office will
assign a uniform series of identifiers containing alpha and/or numeric
characters, e.g., Basic #:N00383-91-D-0001 serial #:TU01.

(ii)If an
office is placing calls or orders with NIB, NISH, or UNICOR, the office shall identify the instrument with a 13
position supplementary PII number using an F in the 9th position.Modifications to these calls or orders shall
be numbered in accordance with paragraph (c) of this section, e.g., Order
#:DLA100-91-F-0001 modification #:A00001.

(e)Modifications to calls or orders.Use a two position alpha-numeric suffix, known as a call or order
modification indicator, to identify a modification to a call or order.

(1)Modifications to a call or order issued by a purchasing office begin
with 01, 02, and so on through 99, then B1 through B9, BA through BZ, C1
through C9, and so on through ZZ.

(2)Modifications to a call or order issued by a contract administration
office begin with 1A, 1B, and so on through 9Z, followed by A1, A2, and so on
to A9, then AA, AB, and so on through AZ.

(a)The Defense Logistics Agency, Acquisition
Policy Branch (J-3311), Fort Belvoir, VA22060-6221, is the executive
agent for maintenance of code assignments for use in the first two positions of
an order number when an activity places an order against another activity’s
contract or agreement (see 204.7004(d)(2)).The executive agent distributes blocks of two-character order codes to
department/agency monitors for further assignment.

(b)Contracting activities submit requests for
assignment of or changes in two-character order codes to their respective
monitors in accordance with department/agency procedures.Order code monitors--