On April 11, 2016, from 13:00 to 18:00, the afternoon before the main CETAF ISTC meeting, we will hold a NHM-CIO meeting in Bratislava (Slovak Academy of Sciences, Dúbravská cesta 9, Bratislava, Slovakia). See also the main page for the ISTC Meeting Spring 2016 Bratislava for further information.

The meeting is primarily intended to exchange leadership experiences and discuss options for cooperation

Attendance (so far, please add your name if yet missing):

Gregor Hagedorn, CIO of MfN Berlin

Anton Güntsch, CIO of BGBM Berlin

Cathy Emery on behalf of Eric Danon, CIO of the Royal Belgian Institute of Natural Sciences

Wilfred Gerritsen on behalf of Jeroen Snijders, CIO of Naturalis

Christian Steinwender and Rainer Heimo, NHM Vienna

Stuart MCLELLAN, CIO of MNHN, Paris

Karol Marhold, Matus Kempa, SAV Bratislava

David Harris and Elspeth Haston, RBGE, Edinburgh

Jakub Bělka, Lukáš Bělka, ICT administrators, National Museum, Prague

Apologies

Dagmar Triebel

Vincent Smith, CIO of NHM London

AGENDA

(Please send you requests for additional topic to gregor.hagedorn at the mfn-berlin.de)

No other country present has a concrete national roadmap proposal, several (UK, France) are working on it.

Potential and experiences in redirecting resources from the management of Office software to research data management through use of cloud services (e.g. gdocs, office 365)

Results of the CETAF CIO questionnaire (Gregor Hagedorn)

Specific Results (beyond those indicated in Agenda)

Name: "CETAF ISTC Information management strategies / CIO group"

The group is composed of CIOs or conveners of teams filling this role. Participants to the CIO meeting should have a strategic role in their institution or within the department responsible for CETAF relevant decisions regarding natural history collection or geo-/biodiversity information infrastructures. The participation is not limited to members of large institutions. The main purpose of the CIO meeting is to develop common strategies and exchange experiences and solution for common problems. Members can act as a single point of contact, which may then redirect requests to a team. The should have a decision role in their organisation, although naturally they may need to align possible decision with other directors.

Comparison of planning methods and schemes

Discussion how to strengthen responsibility for long term sustainable information infrastructure. Deep integration of service and research is needed, developing in department 1 and maintenance in department 2 does not work well for any institutions present.

Topics of interest for next meeting:

Funding situation and opportunities, EU eInfrastructure policies

User motivation in house, what gives the users most benefits, motivation for adoption (Christian)

Achieving service robustness: offering to others, but the downside is we are unable to assess or certify on the robustness (Anton)

Opportunities for striving towards a shared authentication and authorization system

Collaboration around the DINA / Specify developments?

Next regular meeting (depending on EU-ESFRI or other needs, other meetings may be called for).

Spring 2017. Meeting together with either the special CETAF ISTC or the main CETAF meeting (lunchtime-lunchtime, boards, working group before and after)

CETAF CIO Questionnaire for those who had not answered it in the first round:

(Copy this and fill it directly on this page, or send in by email:)

Type of strategic decisions
1. developing a vision for the overall information strategy of institution including strategic decisions regarding hardware (server, client) purchases, choice of office and back office software, as well as administration of IT services