Requesting a Discovery Workspace (DW)

Once your data license is approved, request a Discovery Workspace (DW) to access data for permitted use and run your analysis.

What is a DW?

A Discovery Workspace (DW) is a secure Windows virtual machine. It is a segregated environment from the rest of Data Republic’s infrastructure for running your data analysis. Once a DW is running, you cannot copy and paste information in or out of it. Learn more

Why do I need to use a DW?

Data Custodians require a certain level of governance around the use of their data. In order to allow sensitive datasets (such as transactional data) to be used for exchange and analysis, permitted use of data including data extraction rules must be outlined in a data license and agreed to before sharing the dataset. Given that the DW is a quarantined, audited and secure analytical environment, Data Custodians can be assured that any output created by the data licensee in a DW is checked by Data Republic to ensure compliance with the permitted use in the data license.

Prerequisite

Request a DW

New DW requests need to be approved by Data Republic and is usually done within one business day. You will be notified by email when the new workspace has been approved.

Click the Workspaces tab and click Request new discovery workspace.

On the Request new discovery workspace screen:

Complete the following marked with an asterisk

Scroll down for further instructions

1. Type the name of your new workspace: give it a unique name, especially if you have more than one workspace for your project

2. Select a workspace size: consider a larger workspace size if you will use applications such as Power BI or Tableau, for transactional data or mapping purposes as they may require more memory to run your analysis.

3. Select software(s) to install in the workspace

What application can I use to access tables in the DW? Most analysts use SQL Workbench, python or R to connect to the redshift database to access tables for analysis

Do I need a software license? Yes, for software such as Tableau, Excel, etc you are required to bring your own license

Can't find what you're looking for? Contact support@datarepublic.com to make a request if the version or software you require is not listed. Make sure you provide your workspace name, project name / id, and the software name / version you would like to install, as well as link to download the software.

4. Select users who need access to the workspace.

These users must be part of the organization listed as the 'data licensee' in the approved data license.

5. Click Continue to save your request as a draft.

Review & submit your workspace request

Click the workspace name to review your workspace request.

1. Click and read the terms & conditions

2. Check the boxes to indicate that you understand:

you will need to bring your own license for any licensed software requested, and

the workspace request status will change from for review to processing; and then to approved once the workspace has been configured (e.g. users added, software installed)

the workspace service status will change from unknown to pending whilst the workspace is being created; once the workspace has been created the service status will change to running.

When is my workspace ready?

When your workspace is ready to access, you will be notified by email.

To view the workspace summary screen, click on the workspace name:

You will be taken to the workspace summary screen. The workspace status will display as Approved and the service status will change to running, indicating the workspace been set up and all workspace configuration is complete.