The information and Circulars given here in the following websites are for broad guidelines, for information of Railwaymen and General Public. For the latest changes and modification the surfers are advised to go through the Original Circulars and memoranda issued by the Competent Authority, the Railway Board or by the South Central Railway Administration , which only got legal sanctity for all cases of dispute and conflict resolution.

While every care has been taken to reproduce the original circular and memoranda in this web page; any omission, error or addition crept in unintentionally is regretted which may be brought to the notice of South Central Railway Administration, immediately.

General Manager( Personnel)

South Central Railway,

Secunderabad.

INSTRUCTIONS FOR RECRUITMENT OF SPORTS PERSONS ON INDIAN RAILWAYS- SPORTS QUOTA, NORMS , PROCEDURE AND INCENTIVES.

Railway Board have decided to revise the existing instructions as contained in Railway Board's letter No.E(Sports)2000/Policy/2 dated 19.6.2000 on the above mentioned subject. In supersession of instructions as contained in Railway Board's letter No. E(Sports)2000/Policy/2 dated 19.6.2000 and all clarifications/corrigendum issued thereto, the following revised instructions shall be applicable, from the date of issue of this letter, for recruitment of sports persons, sports quota, norms and procedure for recruitment , and incentives and out-of-turn promotion to sports persons of Indian Railways.

2. SPORTS QUOTA

2.1 Recruitment of sportspersons, both in Group-C and Group-D, shall be done through Talent Scouting and Open Advertisement. 60% of the total quota, including the share of Railway Sports Promotion Board (RSPB), shall be through Talent Scouting and balance 40% shall be filled up by Open Advertisement. Distribution of quota amongst Zonal Railways, Production Units, RSPB and Workshops having staff strength of 4000 or more, shall be as under :

S.No

Zonal Railway/ Production Unit

Open Advt.

Talent Scouting

Total Quota

ZRs'/PUs' Quota

ZRs'/PUs' Quota

RSPB Quota

A

Group-C

(i)

CR,ER,ECR,ECOR,NR,NCR,NER,NFR,NWR,SR,SCR,SER,SECR, SWR,WR,WCR

12

12

6

30

(ii)

CLW,DMW,DLW,ICF, RCF,RWF,RDSO, Metro Railway/Kolkata

4

4

2

10

B

Group D

(i)

Each Headquarter of Zonal Railways

4

4

2

10

(ii)

Each Division of Zonal Railways

2

2

1

5

(iii)

DLW,ICF,RCF

8

8

4

20

(iv)

CLW,DMW,RWF, Metro Railway/Kolkata

4

4

2

10

(v)

RDSO

2

2

1

5

(vi)

Workshops (having the staff strength of 4000 or more)

1

2

-

3

2.2 CLW,DMW,DLW,ICF,RCF & RWF can recruit the sportspersons in the category of Skilled Artisans against the Group-C quota and such recruitment shall be counted against the 25% direct recruitment of Skilled Artisans as advised vide Board's letter No.E(NG)III/78/RC-1/9 dated 24.02.1979.

2.3 The quota allotted shall be for the financial year and unused quota shall lapse on the expiry of financial year.

2.4 The recruitment shall be done in the games as mentioned below or as recognized by RSPB for this purpose.:-

S.No.

Game

S.

No.

Game

S.

No.

Game

1

Aquatics

11

Chess

21

Karate

2

Archery

12

Cricket

22

Kabaddi

3

Athletics

13

Cross Country

23

Kho-kho

4

Badminton

14

Cycling

24

Powerlifting

5

Ball Badminton

15

Football

25

Shooting

6

Basketball

16

Golf

26

Table Tennis

7

Billiards & Snooker

17

Gymnastics

27

Tennis

8

Body Building

18

Handball

28

Volley Ball

9

Boxing

19

Hockey

29

Weightlifting

10

Bridge

20

Judo

30

Wrestling ( Free Style & Greco Roman only)

2.5 Recruitment of sportspersons, both through Talent Scouting and Open Advertisement shall be to a Grade where there is an element of direct recruitment and shall be counted against that quota.

2.6 However, through Talent Scouting, sportspersons having outstanding sports achievements at National and International levels can be recruited in the intermediate grades after the prior approval of the Railway Board. Details are in para 8.1.2.

2.7 Talent Scouting quota of RSPB Pool shall be operated by RSPB. However, the request of Zonal Railways/Production Units etc., duly recommended by their General Manager, for release of berths from RSPB Pool may be considered by RSPB on merit.

2.8 Railway Board may re-allocate the Talent Scouting Quota, from one Railway/Unit to another Railway/Unit, as and when required.

2.9 General Manager may re-allocate the Talent Scouting Quota of Group-D allotted to their Railway, from one Division to another Division, as and when required.

3. CATEGORISATION OF INTERNATIONAL CHAMPIONSHIPS

For recruitment and incentives purpose, international meets shall be categorized as under:-

Category-A : Olympic Games

Category-B : World Cup

World Championships

Asian Games

Commonwealth Games

Category-C : Commonwealth Championships

Asian Championships

USIC Championships

4. MINIMUM NORMS FOR RECRUITMENT OF SPORTSPERSONS

The minimum norms for recruitment of sportspersons against sports quota, both through Talent Scouting and Open Advertisement, shall be as under:

4.1 Minimum norms for Recruitment in Group-C :

Sportsperson who has any of the following sports achievement in any of the games mentioned in para 2.4 above:-

(i) Represented the country in the International Championship as mentioned in Category-A & B under Para 3 above.

OR

(ii) Represented State or equivalent Unit, in Junior/Senior National Championship and obtained at least 3rd Position.

OR

(iii) Represented a University, in All India Inter-University Championship organised under the aegis of Association of Indian Universities and obtained at least 2nd Position.

OR

(iv) Represented State or equivalent Unit in the Federation Cup Championship and obtained 1st Position.

4.2 Minimum norms for Recruitment in Group-D :

Sportsperson who has any of the following sports achievement in any of the games mentioned in para 2.4 :-

(i) Represented State or equivalent Unit, except in Marathon and Cross Country in Junior/Senior National Championship.

OR

(ii) Represented a University, in All India Inter-University Championship organised under the aegis of Association of Indian Universities and obtained at least 3rd Position.

OR

(iii) Represented District or equivalent Unit in Junior/Senior State Championship and obtained atleast 3rd Position.

4.3 NOTE ( for Para 4.1 & 4.2)

(a) In the case of recruitment in Group-C and Group-D through Talent Scouting, preference shall be given to sportspersons having higher levels of sports achievements, within the prescribed sports norms.,

(b) All the championships mentioned above shall be conducted under the aegis of recognised International/National/State Sports Federation and also recognised by the RSPB.

(c) For norms mentioned under Para 4.1(ii) & 4.2 (i ), only Senior National and Junior National Championships, shall be taken into consideration. National Games, Rural Meets, Festival Meets and other similar tournaments shall not be considered.

(d) In Cricket(Men) Senior Category, representation of main Indian team in a Test Match or in a One Day International Match shall also be considered for recruitment in Group-C.

(e) In Cricket (Men) Senior Category representation of a State or equivalent Unit, at least in the semi-finals of Ranji Trophy Elite Group Championship or semi-finals of Inter State All India Limited Overs Tournament (popularly known as One Day Ranji Trophy championship), shall also be considered for recruitment in Group-C. For recruitment in Group-D , representation of a State or equivalent Unit in Ranji Trophy Elite or Plate Group Championship or Inter State All India Limited Overs Tournament (popularly known as One Day Ranji Trophy championship), shall also be considered.

(f) In Cricket[Men] Junior Category representation of a State or equivalent Unit, at least in the semi-finals of Cooch Behar [U-19] Elite Group Championshipor Semi-finals of the All India Knock-out stage of Vinoo Mankad [U-19] Championship, shall also be considered for recruitment in Group-C. For recruitment in Group-D, representation of a State or equivalent Unit in Cooch Behar [U-19] Elite or Plate Group Championship or in the All India knock-out stageof Vinoo Mankad [U-19] Championship, shall also be considered.

(g) For recruitment in Group-C & Group D in Rifle Shooting, only the individual performance in the championship shall be considered. Performance in the All India G.V.Mavlankar Shooting Championship shall not be considered for recruitment purpose.

(h) For recruitment in Group-C in Table Tennis, sportspersons with current All India Ranking upto 16 in Seniors and upto 8 in Juniors shall also be eligible. Only the current Annual Ranking shall be considered for this purpose.

(i) For recruitment in Group-C in Badminton, sportsperson with current All India Ranking upto 16 in Seniors and upto 8 in Juniors shall also be eligible. Only the current Annual Ranking shall be considered for this purpose.

(j) For recruitment in Group-C in Tennis, sportsperson with current All India Ranking upto 10 in Seniors and up to 8 in Juniors shall also be eligible. Only the current Annual Ranking shall be considered for this purpose.

(k) In Golf, (i) for recruitment in Group-C, sports having I.G.U.ranking from 1-50 ; and (ii) for recruitment in Group-D, sportsperson having I.G.U. ranking upto 100, subject to single handicap i.e. less than 10; ( in order of Merit/Amateur Merit list) shall also be eligible for recruitment. Only the current Annual Ranking shall be considered for recruitment purpose.

4.4 Period for Reckoning Sports Achievements:

For recruitment against sports quota, the sports achievements shall be in the immediate previous 2 years for both Talent Scouting and Open Advertisement and sports person shall be an active player. For this purpose previous two financial years from the date of receipt of application or date of notification, as the case may be, shall be taken into account.

For example, for applications received in 2006-07 (i.e from 1.4.2006 to 31.3.2007) for recruitment through Talent Scouting or Notification issued during this period for recruitment through Open Advertisement, the sports achievements of current and previous two financial year i.e.2005-06 and 2004-05 shall be taken into account and therefore, sports achievement on or after 1.4.2004 shall only be considered for appointment, in the extant case. For this purpose, concluding day of the Championship shall be taken into account.

5. AGE LIMIT

5.1 Talent Scouting:

5.1.1 The age limit for recruitment through Talent Scouting scheme will be 18-25 years both for Group 'C' and 'D' categories.

5.1.2 The lower and upper age relaxation for recruitment of sportspersons through Talent Scouting will be granted only by the Board to the outstanding sportspersons.

5.1.3 The date of reckoning of the age shall be the date, when Competent Authority accords its approval for appointment of the sportsperson.

5.2 Open Advertisement

5.2.1 The age limit for recruitment through Open advertisement will also be 18-25 years both for Group 'C' and 'D' categories.

5.2.2 Norelaxation in lower or upper age limit shall be permissible in recruitment through Open Advertisement.

5.2.3 The date of reckoning of age shall be 1st July for the posts for which notifications are issued between January to June of that year and 1st January of the next year, for which notifications are issued between July to December.

6. Minimum Educational Qualification

6.1 Sportspersons recruited through Talent Scouting and Open Advertisement must possess the minimum educational qualification, as application to the post to which sportsperson is to be appointed

6.2 No relaxation in minimum educational qualification shall be permissible in recruitment through Open Advertisement.

6.3 In case of recruitment through Talent Scouting, if a sportsperson having outstanding sports achievements, but does not possess the minimum educational qualification, he/she may be appointed after the approval of the Railway Board for relaxation in acquiring the minimum educational qualification, subject to acquiring the same within a period of three years from the date of such appointment.

7. Procedure for Recruitment

7.1 Talent Scouting

7.1.1. Appointments against sports quota in Group C category . Under Talent Scouting shall be given only after trial,

except when a sportspersons represented the Country, in the Individual events, in any of the recent International Championships as mentioned in Category A or Category-B under Para 3, concluded within last four months

OR

When the sports has obtained up to third position in the individual event at the Senior National Championship concluded within last four months.

However, in team games, trial is necessary.

7.1.2. In respect of appointment in Group-D against Talent Scouting quota, trial is necessary.

7.1.3. For the purpose of trial for recruitment both in Group C & D through Talent Scouting Scheme, a Trial Committee may be nominated by the President of concerned Sports Association at Headquarter level and by DRM at Divisional level. The Trial Committee shall comprise of 3 officials with experience of Sports, including one JAG officer, a sports officer and a Coach of the respective game (National/Railway/NIS qualified)

7.1.4. Trial shall be conducted in the presence of all the 3 members of the Trial Committee. Trial Committee shall give its recommendation as FIT or NOT FIT for further consideration.

7.2 Open Advertisement

7.2.1 The recruitment of sportspersons by Open Advertisement shall be done by respective Railway Administrations.

7.2.2 The general procedure for preparation of Employment Notice and publicizing the same shall be as specified for recruitment to Group-C and Group-D posts in Board-s letter No.E(NG)II/96/RR-1/62 dated 17.9.1998.

7.2.3 Employment Notice must contain the details of the vacant posts viz. sports discipline ( with position like 100 M in Athletic, Wicketkeeper in Cricket, Goalkeeper in football etc.); age limit; minimum educational qualifications, period of performance of sports achievements and minimum sports achievements as required vide relevant paras of this letter.

7.2.4 Vacancies for different games shall be worked out by the concerned Sports Association with the approval of General Secretary for Group-C and Sports Officer for Group-D posts and furnishes the same to the Personnel Branch for the above.

7.2.5 A Recruitment Committee shall be constituted to look after the recruitment process for both in Group-C and Group-D categories.

7.2.6 Recruitment Committee :

7.2.6.1 Recruitment Committee shall comprise of three members who shall be nominated by GM at Headquarter level and by the DRM at Divisional level, respectively,

7.2.6.2 At Headquarter level, for recruitment of sportspersons against Group-C and Group-D posts, all the three members of the Recruitment Committee shall be of the rank of Senior Administrative Grade ( SAG), including one member form the Personnel Branch.

7.2.6.3 At Divisional level, for recruitment of sports persons against Group-D posts, the members of the Recruitment Committee shall be of the rank of Junior Administrative Grade (JAG)/Senior Scale Officers, including one member from the Personnel Branch and one member connected with sports/Sports Association on the Railway.

7.2.6.4 Inclusion of Members of SC/ST/OBC in the Recruitment Committee shall not be necessary clarified in Board's letter No.E(Sports)98/Rectt./Policy dt. 23.3.2000.

7.2.7.2 Three members of the Trial Committee shall be : a Coach of the respective game ( National/Railway/NIS qualified); a Senior International/National Level Player in the relevant discipline; and an Assistant Sports Officer. If any Railway/Unit does not have any coach/player at the level mentioned above, they may seek the assistance of the adjoining Railway/Unit.

7.2.7.3 The trial by the Trial Committee shall be conducted in the presence of all the members of Trial committee and Recruitment committee.

7.2.7.4 Trial of candidate shall be conducted to assess his sports performance / suitability for the Railways. Trial Committee shall give its recommendation in terms of either FIT or NOT FIT for consideration for next stage.

7.2.8 After trial, only the FIT candidates shall be considered for the next stage i.e. interview stage by the Recruitment Committee. Recruitment Committee shall take interviews and award the marks to the FIT candidates for their sports achievements, educational qualifications and general intelligence, etc.

7.2.9 Interviews of the candidates shall invariably be held on the same day, just after trial or at most next day of the trial.

7.2.10 Distribution of Marks:

Recruitment Committee shall award the marks to the candidates during the Interview stage, as follows:

Marks

a)Assessment of Sports achievements : 80

b)Educational qualification : 10

c)General Intelligence/Personality etc. : 10

-----------

T o t a l 100

-----------

7.2.11 Fee: The processing fee for recruitment of sportspersons in Group-C and Group-D, through Open Advertisement shall be equivalent to the examination fee as prescribed through RRBs, from time to time.

7.3 Medical Examination: The sportsperson [male/female] appointed through Talent Scouting or Open Advertisement, either for Group-C or Group-D, shall fulfill the minimum medical norms for the post for which he/she has been appointed.

8.FIXATION OF PAY

8.1 Fixation of Pay on Recruitment through Talent Scouting:

8.1.1. Zonal Railways/Production Units shall have powers to fix the pay of outstanding sportspersons, at higher stage, at the time of initial recruitment keeping in view the following guidelines:

Participation in any of the Sr. International Championship of Category-B, as mentioned in Para 3

Rs.5700

[17 increments]

Gold medal winning performance in Sr. National Championships

AND

Medal winning performance in any of the Sr. International Championship of Category-B, as mentioned in Para 3

[b]

4500-125-7000

Rs.5000

[4 increments]

Both the Grades Rs.4000-100-6000 and Rs.4500-125-7000 are the next higher grades to the Grade Rs.3050-75-3950-80-4590. Sportsperson can be recruited as Sr.T.C. [Rs.4000-100-6000] or as Sr. Clerk [Rs.4500-125-7000], keeping in view the request of the candidate and availability of vacancies. Benefit of higher fixation be given with the same number of additional increments on the same performance as in the case of Item No. 3 [a], above.

Rs.5375

[7 increments]

Rs.6000

[12 increments]

Rs.6625

[17 increments]

8.1.2 As regards recruitment in intermediate grades, for which prior approval of the Railway Board is essential, the Railways/Production Units shall observe the following guidelines while sending their proposals to the Railway Board.

Consecutive Gold medal winning performance more than three occasions in Sr. International Championships of Category-B, as mentioned in Para 3

OR

3rd position in Olympic Games [Category-A]

Rs.8100

[8 increments]

At least 2rd position in Olympic Games [Category-A]

8.2 Fixation of Pay on Recruitment through Open Advertisement:

8.2.1 Normally, the fixation of pay of the sportspersons recruited through Open Advertisement shall be at the minimum of the scale.

8.2.2 However, the Recruitment Committee can recommend fixation of pay at higher stage for the sportspersons having outstanding sports achievements, observing the same guidelines as mentioned above in the case of recruitment through Talent Scouting, in Para 8.1.1.

9. INCENTIVES

9.1 Incentives To Sportspersons For Excellence In International Championships:

For Excellence in the International Championships [mentioned under Para 3], following number of additional increments may be granted by the Railways, on the advice of Railway Board :-

9.1.1. Category-A [Olympic Games]: Grant of additional increments for medal winning performance shall be considered on merits on receipt of results.

9.1.2. Category -B [Championships as mentioned under Para 3]:

Gold Medal - 3 increments

Silver Medal - 2 increments

Bronze Medal - 1 increment

9.1.3. Category-C [Championships as mentioned under Para 3]

Gold Medal - 2 increments

Silver Medal/ Bronze Medal - 1 increment

9.1.4. In case, sportsperson winning more than one medal in the same championship, not more than five increments shall be given.

9.1.5. These increments will, however, be in addition to those, if any, granted for the performance in National Championships.

9.1.6. These increments shall take effect from the first day of the month following the concluding day of the Championship.

9.2 Incentives to Sportspersons for Excellence at National Level:

Following number of additional increments may be granted by the Railways, on the advice of Railway Board, for medal winning performance in National Championships:

9.2.1 Two increments for Gold medal winning performance.

9.2.2 One increment, if found justified for Silver or Bronze medal winning performance.

9.2.3 These increments shall take effect from the first day of the month following the concluding day of the Championship.

9.2.4 These increments shall be in addition to those, if any, granted on the performance in International Championships.

9.3 Incentives to Coaches:

9.3.1 Performance of coaches shall be reviewed once in a financial year and one additional increment may be granted to the coaches attached to Indian Railways teams who rendered exemplary service and contribute to the good performances of Indian Railways teams during the year.

9.3.2 This increment may be granted by the Railways / Units, on the advice of Railway Board.

9.3.3 The number of increments shall not exceed five, as a coach, in service career.

9.3.4 For the performance during the current financial year, the additional increment shall be granted from the 1st April of the following financial year.

9.3.5 This increment shall be in addition to those, if any, granted for the sports achievements as a player.

9.4. Out-of-Turn Promotion:

9.4.1 First out of turn promotion:

First out of turn promotion, within Group-C, may be given to the outstanding sportspersons by the General Manager, subject to fulfilling the following criteria and acquiring the sports achievements, after joining the Railways.

9.4.1.1 [i] Sportsperson represented the country with medal winning performance in any of the International meets as defined in Category -A &B under Para3.

OR

[ii] Sportsperson represented Indian Railways in the National Championships on three occasions with medal winning performance in each championship within a period of five years.

9.4.1.2 Not more than one out-of-turn promotion to a sportsperson shall be given by the General Manager at Railway-s level.

9.4.1.3 As far as possible, the out-of-turn promotion shall be to a Grade, where there is a direct recruitment quota. However, where there is no provision of direct recruitment in the promotional grade, General Manager has discretion to create the special supernumerary post with matching surrender, for accommodating such promotion.

9.4.2 Second and Subsequent Out-of-Turn Promotion:

9.4.2.1 Second and subsequent out-of-turn promotion shall be granted by Railway Board, to the outstanding sportspersons, subject to acquiring the following sports achievements:

[i] Represented the country with medal winning performance in any of the International Championships as defined in Category -A &B under Para3, after first/previous out-of-turn promotion.

OR

[ii] Represented Indian Railways with medal winning performances on at three occasions in the National Championships, within a period five years after first/previous out-of-turn promotion.

9.4.2.2 Railway can forward the deserving for second and subsequent promotion to Railway Board, after the recommendation of the General Manager.

9.4.3. The provisions of out-of-turn promotion as mentioned above shall be read along with Para 9.6 [Note].

9.5 Promotion from Group-D to Group-C:

9.5.1 Sportspersons recruited in Group-D categories, may be considered for promotion to Group-C on out-of-turn basis, subject to fulfilling the following criteria and acquiring the sports achievements after joining the Railways:

[ii] Represented Indian Railways in the National Championships on two occasions.

OR

[iiii ] Gold Medal winning performance in the Championships as mentioned in Category-C under Para 3.

9.5.2 Promotion from Group-D to Group-C shall not be considered as out-of-turn promotion, for the purpose of counting the number of out-of-turn promotions. Similarly, for such promotion, the condition regarding minimum period of service in the existing grade, also need not be insisted upon.

9.5.3 The above provisions of promotion from Group-D to Group-C shall be read along with Para 9.6 [Note].

9.6. NOTE [for Para 9.4 &9.5]:

[a] If a sportsperson acquires the sports norms for out-of-turn promotion within Group-C or promotion from Group-D to Group-C, but does not possess the minimum educational qualification, the Railway Administration may recommend such promotion cases to Railway Board, for relaxation in the minimum educational qualification. Depending upon the merit, such cases shall be considered by the Railway Board, with the proviso that sportsperson has to acquire the required minimum educational qualification, within a period of three years, from the date of such promotion.

[b] If the sportsperson promoted in accordance with Note[a] above, is not able to acquire the minimum educational qualification within three years, he would be reverted to the original grade. However, in exceptional cases, where after such promotion, sportsperson continues to excel in the National Championships and/or participates in the International Championships mentioned in Para 3, case may be referred to Board, after GM-s recommendation for extension in the time limit for acquiring the minimum educational qualification.

[c] Out-of-turn promotion within Group-C or promotion from Group-D to Group-C to the sportspersons shall be given as soon as he/she fulfils the above mentioned criteria. However, in order to ensure the benefit from sports achievements, if his/her junior in his/her cadre gets the promotion in the normal course within the period of one year from the date on which he/she fulfils the criteria for promotion on sports account, then the sportsperson is entitled to be considered for the next higher grade. For calculation of one year period, the concluding day of the championship shall be taken into account.

[d] For out-of-turn promotions within Group-C, sportsperson shall have completed three years in the existing grade. However, relaxation in three years- service condition can be granted by Railway Board to the outstanding sportspersons. Railway can forward the deserving cases for relaxation to Railway Board, after the recommendation of the General Manager.

[e] In the case of out-of-turn promotions within Group-C or promotion from Group-D to Group-C, pay may be fixed at higher stage, taking into consideration the sports achievements and the present pay of the concerned sportsperson. Criteria for higher fixation, in Group-C, shall be the same as mentioned in Para 8.1.1 & Para 8.1.2. Higher fixation of pay shall be granted by the Railway Board. Zonal Railways/Production Units can forward the deserving cases to the Railway Board, after the recommendation of the General Manager.

10.1 Maintenance of Recruitment Records: For maintenance of the papers relating to recruitment against sports quota, the guidelines prescribed for maintenance of records for recruitments through RRBs may be adopted.

10.2 Railway Board shall have all the powers to modify/replace/delete any Para of this letter.

10.3 In very exceptional cases, the Railway Board shall have the powers to engage the sports specialists directly related to enhance the performance of team/players.

11. These instructions issue with the concurrence of the Finance Directorate of the Ministry of Railway, [Railway Board].

Instructions on Inclusion of Handball [Men] in Railway Sports Calendar

The Ministry of Railways [Railway Board] have decided to include Handball [Men] Game also in the Railway Sports Calendar. All concerned Zonal Railways / Production Units are instructed to initiate action to recruit Men Handball players in order to build a team against sports quota, as per prescribed norms.

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