Tender For Personal Care and Housing Support

Angus Council is inviting organisations who can provide personal care and/or a housing support (including home based respite services) registered service (Registered with the Care Inspectorate)to people in Angus to tender for these services. The aim is to establish a multi-supplier framework.

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Angus Council
Angus House, Orchardbank Business Park
Contact point(s): Legal and Democratic Services
For the attention of: Head of Legal and Democratic Services
DD8 1AX Forfar
UNITED KINGDOM
Telephone: +44 8452777778
Internet address: http://www.angus.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health
Social protection
Other: Social Care Services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender For Personal Care and Housing Support (Including Home Based Respite).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Angus, UK (various locations).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 70

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 25 520 000 GBP

II.1.5)Short description of the contract or purchase(s)

Angus Council is inviting organisations who can provide personal care and/or a housing support (including home based respite services) registered service (Registered with the Care Inspectorate)to people in Angus to tender for these services. The aim is to establish a multi-supplier framework.
The main aim of any support provided is to enable individuals to be supported to live where they want to live and feel safe, to be treated with respect and dignity and maintain or improve the skills they need to remain in their own home if this is what they want.
Services provided may include personal care services and housing support services and could also be provided as home based respite for a carer as well as the individual receiving services. (Please refer to Service Specification under the ‘Additional Information’ section of this Notice.

Committee reports (Social Work and Health number 414/13 and 583/13), copies of which can be accessed atwww.angus.gov.uk/ccmeetings/reports provides further background details.

Focus of this Procurement:
The Social Care(Self-directed Support)(Scotland)Act 2013 which has an implementation date of April 2014 introduces a duty on local authorities to offer those with eligible needs greater choice and control over the support to meet their needs.
Please refer to ‘Service Specification’ for details of the estimated volume of hours available to the Supply Framework.

As at 15.1.2014 (Estimated Hours):
Angus Council currently commissions up to 3309 hours of personal care and housing support per week from external Providers.
Up to *8 319 hours personal care and/or housings support hours
Additionally, Angus Council currently commissions up to up to 3 834 hours (not counted in the *8 319 hours)which are recorded as Therapeutic Services
(the number of Therapeutic hours may be overestimated as it includes 24 hour supported accommodation based support) which is out with the scope of this tender.
The estimated value of this spend is approximately GBP 6,38 million per year.
Please refer to attached Invitation to Tender Documents for full details.
Estimated value excluding VAT: 25 520 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The duration of the framework agreemet is 36 months with the option to extend for 12 months.

Payment will be made for actual support provided. Payment will be made 4 weekly in arrears.
Please refer to Schedule 5 of the Framework Agreement.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to enclosed Invitation to Tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: (i) Economic and financial standing – Applicants must demonstrate that they are financially robust. All tenderers should provide 3 full years’ data which will be available from the 2 years’ audited accounts provided. Applicants should note that unaudited current financial year information will only be taken into account for this purpose if (a) the council is satisfied as to its reliability and (b) it relates to a full 12 month period;
(ii) Economic and financial standing – Applicants should also demonstrate that they have revenue reserves at the close of their most recent audited accounts of no less than 10% of the average annual turnover calculated over the same 3 year period as is referred to in clause (i) above subject to a maximum requirement (i.e. the upper revenue reserves value limit beyond which the stated % will not apply) of GBP 1 000 000;
(iii) Note – Where an organisation is a start-up organisation or is otherwise unable to satisfy the reserve requirement set out in clause (ii) above) they must provide independently and reliably verified information that will confirm the robustness of their financial position to the Council whose assessment thereon will be final.
Economic and financial standing, namely: Suppliers must hold or commit themselves to holding prior to the date of contract award the following minimum insurances with a reputable insurance company:
Employers’ liability insurance to the extent of at least GBP 10 m each and every claim and unlimited in total;
Public / product liability insurance to the extent of at least GBP 5 m each and every claim and unlimited in total;
If it is identified that a supported person is assessed as requiring health care tasks and a Provider is able to meet those outcomes, in respect of the delivery of those health Care Tasks or medication requirements, Providers will require to demonstrate to Angus Council that their existing liability policies indemnify them for carrying out such tasks and where this cover is not in place, Providers must arrange the appropriate extension to their liability policies. This must be done prior to commencement /delivery of these tasks.
Comprehensive Vehicle Insurance for Fleet Vehicles
Comprehensive Vehicle Business and Passenger Insurance where vehicles are used to provide Supported Persons’ agreed ‘Outcomes’.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Confirmation that Registration of the Service with the Care Inspectorate will be in place prior to service implementation;
Satisfactory Recruitment and Selection Policy including
Evidence of Supplier’s procedure or intended procedure for Compliance with the PVG Scheme;
Satisfactory Adult Protection Policy;
Satisfactory Child Protection Policy;
Satisfactory Health and Safety Policy;
Satisfactory Equality and Diversity Policy;
Satisfactory Human Rights Policy;
Where a Provider has several branches and the Grading allocated by the Care Inspectorate to one branch applies also to an Angus branch a minimum of an adequate (grade 3) Care Inspectorate Grade must be held at last inspection of the particular theme
Values/Culture;
Organisational Management Structure;
Quality Assurance Mechanisms.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AC/13/102/SWH (583/13)

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 22.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.7.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 8.12.2014

IV.3.8)Conditions for opening of tenders

Date: 4.7.2014 – 12:00

Place:

Angus House, Forfar.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please refer to additional information attached to this Notice:
Contract Management (Schedule 4 of the Contract Conditions). These are Excel files embedded within Schedule 4).
Please note that there are 9 sections to the invitation to tender documentation.
Please note the quick guide to the tender documentation and accompanying flowchart.
(SC Ref:290182)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained