Letter Asking To File Annual Minutes Is Unneccessary

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ARVADA, Colo (CBS4) Businesses in the Denver Metro area are getting letters asking for money to file annual minutes with the Secretary of State’s Office. Several business owners have asked 4 On Your Side to look into the letters and warn other businesses that it’s not required by law.

Chrisette Rogers is one of those business owners. She and her husband, Joe, own and operate a precision machine shop in Arvada. Rogers Wire EDM Services makes precise cuts in metal. Chrisette runs the office.

“That’s one of my job functions, to make sure we stay within budget, so anything that’s not expected is not good,” Rogers told CBS4.

She was not expecting a letter asking for $125 to file an annual minutes report with the Colorado Secretary of State’s Office.

“It looked very official. It had some regulations on there that maybe I wasn’t aware of or maybe something had changed in the rules and I now needed to do something that I hadn’t been doing,” Rogers explained.

The letter does site a Colorado statute and asks the business owner to fill out a form. It also asks for a check made out to Compliance Services.

The Better Business Bureau has an alert posted on their listing for Compliance Services.

The letter lists an Englewood address that turned out to be a postal box at a UPS store. The manager of the store told CBS4 that she is in the process of closing the box and returning anything that’s in it.

There is also a warning about Compliance Services on the Colorado Secretary of State’s Web site. It states, “Colorado corporations are not required by law to file corporate minutes with the Colorado Secretary of State’s Office.”