Organization Culture

October 26, 2015

Companies that are facing industry disruptions are bad enough; during these times leadership faces the most important test – the ability to lead during a crisis. The need of foresight, change and organization design are what true leadership looks like. Some sees this an opportunity to gain power and fulfill their thirst for greed and this needs to be stopped. Because strategic leadership matters… whether through malice or naïveté, those who abuse or tolerate the abuse of leadership place companies at risk.

Poor leadership cripples businesses abilities to accept new realities, correct mistakes and make strategic bets. At lower levels in the hierarchy, the problem was even more severe because in decisions and lack of strategy. Seeing things for what they are. Strong crisis leaders live on the front end of reality and speak in future tense. They recognize systemic drivers and their significance and do not shy away from the consequences of what they see. Foresight and strategic intellectual integrity is a key component of crisis leadership; they think of what is best for the organization, not their own personal or political gain. Poor strategic leadership is often the results of the following:

THE FALLACY OF FORESIGHT

Poor leadership assumes that the climate will gradually improve and things will not get worse. They think the future is predictable and they have a good pulse of the market better than others. Often what they have is groupthink. The reality is things do get worse and they are still reacting to the shift rather than getting ahead of the shift. They could not connect all the variables that are shaping the future of the business and fail to calculate the unforeseen market, industry, technological, social, and behavioral shifts. The fallacy of prediction inevitably led to the downfall of many businesses.

Strategic foresight is often lacking to allow the companies think ahead of the curve. Strategy and detail with speed and clarity. They are able to see the big picture. They can see all of the moving parts and understand what is cause and what is effect. They get below the 30,000ft level and can dig deep into detail without being mired in it. They quickly develop a very detailed knowledge of the issues. This ability further enhances their capacity to view the problem realistically.

THE FALLACY OF SECRECY

Poor leadership believes it is better to shield middle and junior employees from the seriousness of the crisis and radiate a false sense of comfort hoping people won’t read what’s out there. The most common defensive speech usually include 1/ We still a very loyal customer base and they are very loyal to us 2/ We still have a lot of cash 3/ Our product is good and we need better marketing 4/ We are not aggressive enough in pricing. All wrong. Many of these can go away very quickly. Companies should connect their passion points to a foresight-based business strategy that are executable to secure their support and commitment.

THE FALLACY OF ORGANIZATION

Poor leadership usually based them on the notion that a new organization structure is important to formally show the transformation. Any formal organization redesign takes too much time to execute and slow down the transformation. This is the time where they should get rid of people’s title and organize as hubs and networks to executive their strategies. It needs to act as an attacker not a defender. Defender usually won’t survive. Leaders must be strong enough to hold themselves (and the board) accountable for the past transgressions of turning a blind eye from right and poor decisions or indecisions that led to the current state. Current problems are most likely the results of decisions that were made 24-36 months ago. Strong leaders take ownership of the problem and acknowledge that no magic can undo these poor decisions.

They understand, however, that a long-term solution requires the input and involvement of many stakeholders. They identify those individuals and work together towards a solution that everyone can support and can live with. They also need to differentiate from those who take advantage of the crisis by advancing their own agendas even at the expense of the organization. The successful crisis leader seeks out individuals who have a different and strategic perspective on an issue even whose advice may be contrary to that of their board.

Crisis is the time for real strategic leadership. It is the time to deliver bad news when they need to and do it in a way that avoids panic and provides a realistic level of hope for the future. Above all, they are courageous enough to make sharp decisions, act with speed and take carefully calculated risks.

September 07, 2015

Many times when people walk out of a meeting and look happy it is because they have achieved consensus and can now move forward. I always question if this is a sign of a good outcome or not. While having everyone on the same page and sharing the same vision is without question a good thing. But arriving on a strategic decision based on consensus may not.

So they say a good team worker knows how to get consensus. It is an overly simplistic way of management decisions making. The best teamwork and team leadership is not about getting quick consensus. 99% of the time consensus making is a time wasting exercise (much like those UN meetings) and is a false ideal that many young managers are trying to follow.

Consensus means using the lowest common denominator and is a sure way to achieve under-performance and mediocrity. More, it means poor leadership - you just reduced your leadership capacity to a facilitator and avoided doing the job that you're supposed to do - make decisions that you are capable of and justifiable.

It has been said that true consensus involves "meeting everyone’s or those with the needs." Consensus decision-making is intended to de-emphasize the role of factions and get stakeholders to arrive at a common acceptable solution. Because it seeks to minimize objection, it is great for large organizations so no one will be taking the full responsibility in the event of a bad outcome.

The goal for a CEO is never to seek an OK or acceptable solution for the organization. His/her job is not to please everyone. The job is to make the right decision considering all risks factors and possibilities. Consensus involves debate. It is fine to debate; it is fine to allow people to have a voice; it is also fine to ignore many of these requests; and it is fine to ignore them when there is no logic to support it. Today, if you wait for every last person to agree and add in their feedback, you competition will eat you. Or your great idea will be diluted into some incremental thing that takes 3 years to fully implement.

Consensus often means the status quo. It means not taking the threat lightly and deciding to stay the course, which is human nature. So, when people get together to discuss the possibility of doing something radically innovative, expect 80% of people will vote for avoiding making such changes. Those who push for the status quo will always gain better support because it is easily to show data to support it. Consensus brings people back to the middle where the majority approves but mediocrity reigns.

Consensus often means leaving unresolved conflict or issues and pretending it would go away. Consensus prevents tough conversations from happening and so one will upset anyone so the meeting can end quickly. It helps avoid facing the reality. Then they will talk after meeting. Consensus means forget the idea go big or go home. No one will bet their career on any crazy idea even though deep down in their hearts they like the idea. They are just managerially uncomfortable or incapable of making those bold decisions. They are trained for the opposite.

Good leadership is to make tough decisions and trade offs. Leadership is to know where a company is heading and make decisions that lead to the best results. Good leadership is not wasting too much time to get consensus. Good leadership is making a strategic decision and committing to it.

August 31, 2015

In an interesting conversation with clients this week and discussions were around the question: “should companies plan for the distant future (10 years and beyond) and what is needed to get out of a death spiral where a slow death is in the making?”

There is a big difference between growing with age and growing old. With age, it sometimes comes with wisdom. With more than a dozen of C-suite execs that I have worked with or coached, for most of them, the wisdom came one day after they had passed the age of 50. Growing comes with age, which sometimes take away the energy and urge to make radical change. Ask yourself or your organization, the last 5 years your company or yourself should be referred to as a “growth experience” or “aging experience”.

A CEO’s job is to make sure the company is growing with experience” and not “aging with experience”. Company needs constant renewal, the leadership team is expected to generate enough energy to motivate the entire company. You need a strategy to energize and motivate. Not empty speech and propaganda video and banners. Time doesn’t mean we gain more experience. Reinvention, renewal and resetting are mantras for growing experiences. We shape what we become. When companies are stuck in a stagnant mode or worse in a downward spiral, it is because of the experience they have. Not because the new things that they try. They are usually too old (state of mind), conservative, naive and irrelevant and that managerial mindset is holding the company back for serious reinvention.

A look back at many failing leaders’ biggest attempts to bring their companies back for the past 10 years reveals an embarrassing series of missteps, mistakes, and flat-out bad products, culminating in a flurry of poorly-executed uncommitted attempt to create and own a distinct market positioning. Most of the time, the product failed before they are being introduced. No one can do anything at that time. Think about the following:

We have been very good in making this and we should be fine.

We always do things this way. It is too risky for us to change.

Let’s watch where the market is going first. We can wait.

We need to do what Apple, Nike, Amazon and Starbucks do.

We should hedge our bets and try different things too.

Let’s give the market what they want and make sure we have a competitively cheaper offer.

If you do one or a few of the above, you will most likely be somewhere along the downward spiral. For companies to end the spiral of death, it takes more than cost-cutting and requires an orchestrated effort for everyone involved to imagine and see the possibility forward. It is about applying a practical future-oriented foresight to drive strategy and unleashing the company from legacy people, thinking and even management board. There is no place for the “old" in the world of constant resets.

July 10, 2015

Almost all companies at some point face some serious crisis. Sometimes it is clear that the end is near or coming and no can see the light at the end of the tunnel, at least not until you see it. Sometimes you know there is a way out but not sure how.Facing with disruptive changes driven by innovative technologies or shifting regulations, it is clear that the strategy is no longer working. You see the demand of your products is disappearing or new business models or low cost payers are eating your lunch. What do you do?

There is often a short window of opportunity to do something radically different; it has to be drastically different. Any incremental change or window dressing will push you closer to the end. If there’s a chance (there are always chances) of saving the company, make sure your executive team is focusing on three things. Read on.

For decades, I have been studying, observing, advising, and directing companies globally on their journeys to find growth, reignite growth, avoid decline, avoid death and reinvent themselves. Here are the three things you must pay attention to:

The first one is stop and think. Don't push the panic button. Go on a short vacation (go somewhere far) and find some time away from the madness and clear your mind. Think how to steer your organization’s course away from the one that got you into this mess in the first place. Don’t madly run around rearranging the decks chairs on a sinking ship. Find the source of problem and stop the leaking. Avoid hanging to the past, board of directors have different views and industry lifecycles are showing something different. The one thing for sure is what was working in the beginning would not work today and in times of uncertainty people go back to the past and hang on to something that once worked well.

Think what strategy will leapfrog you into the future. What business model options are there and what behavior will impact customer preference in the future. You need to think ahead more. Executive focus on rather short-term horizons due to public pressure in the case of public companies and forget about how important it is to create the future. They assume the same formula that gets them there in the first place can get them there to the future. Or they focus on internal politics and as a result cause inactions. The organizations are operating on old mental models and not recognizing that their business models have expired. They failed to reinvent their core and yet they have no clue on to how to invent the future. There are endless debates and power points but no action to invent the future.

The second one is to give your company a larger purpose. Don't underestimate the power of purpose. It needs to be big. It cannot be about you or customers, that’s not enough. What is your version of “making a dent in the universe?”

To keep people focused and inspired, give them something to work toward. We all need a reason to come to work (at least for the best people) and there is not a more important time to remind them. Otherwise they will leave. We all need a purpose; it is the only thing that people can hang on to through tough times. It is what makes the company resilient.

The third one is maintaining positive emotive energy. People are going to be worried, insecure, frustrated and even angry. You need to care about them and allow room for them to express it while making sure leadership radiates a sense of energy, not fear. Energy doesn’t come from empty words but a real sense of optimism backed by strategy and action.

A sound strategy to bring back the company is what forms the core of the energy and radiates them through open dialogue – not newsletter or email. Don’t drive these discussions underground and make sure all senior executives are available to talk with people. Open communication is important to maintain the trust.

All great companies go through very difficult times at some point and some even have near death experiences. They survive disruptions and even self-destruction in order for them to get to the next level. No companies are immune and anytime we think we are safe we are taking the first step on the path to decline. The concept of core competencies is an interesting idea. Whether the companies’ core competencies are giving products and services unique functionality or building a worldwide distribution, this could lead to a decision with companies avoiding to think "New Game." It provides logic for the strategy but also limiting strategic options. In the strategic making process, competencies need to go beyond the core. It is not a time to be academic. Strategy making is a dynamic exercise that allows you to see the whole system (industry) before you zoom into your value-creating activities.

When companies are on a path of rapid decline, and see the decline accelerating, they go into a panic mode and embark on multiple tactical measures that are not addressing the core problems. Being able to frame the core problems even under extreme pressure is critical and not putting 100% of your energy on things that doesn't matter. All the repeated unsuccessful tactical attempts will drain the company’s resources, human energy and customer confidence until they have no turning point. Maintaining the energy or Chi (Chi is a Chinese word meaning aliveness, life force energy or life breath) is vital for turnaround and it doesn’t matter if you have the right strategy, without the energy or Chi, you won’t be able to execute the strategy.

April 05, 2015

Robert Parker is the most widely known and influential wine critic in the world today. His popular wine scoring system was the first simple way to determine the quality of wine. Parker is known for his preference for powerful reds from Napa and the Rhone and has inadvertently made becoming a wine critic almost impossible, since— in part because of the success of his scoring system. That takes a lot of fun away. Can you imagine we have scorecards for wine, food, paintings, music and dance? We can do that for business but not for art. Wine is art. Well perhaps business is art too!

Getting 90 points means a wine is of superior quality and character and is something you can share with confidence with friends and clients. And they don’t necessarily have to be expensive and sometime can be within reach. If a 90 point wine costs $30 then it is a smart choice. But it should not automatically means that you will like it? Same thing for business, an outstanding business model that delivers above average return may not necessarily be the right business model for you.

Wines rated 95-100 are considered classics, the best of their kind. Less than 2% of the 20,000 wines we review each year earn “classic” scores. Wines rated 90-94 are outstanding examples of their types. Wines rated 85-89 are “very good,” and under 80-84 are “good,” that is, they are clean, balanced and enjoyable. Anything below 80 points are generally not recommended.

I am not a wine expert. But I pick wine for all my best friends. But I think wines can be both good and good value at any tiers. I can recommend good wines that are ranked under 80 and bad ones over 85. For example, if I want a bottle for a weekend dinner with friends, an 85-point wine at $25 to $30 may be a better choice or good enough choice than a 93-point wine at $75 wine that requires five years in the cellar to reach its full potential. There is something call good enough. And it applies to wine, design, marketing and engineering. Over design, marketing or engineering often achieve the opposite results.

You need to understand the wine descriptors and understanding which wine embodies which traits. Scoring is only for general guidance. I find these traits can equally effective to apply in scoring of business strategies and models.

BALANCE

Wine like Pinot Noir needs to achieve a balance between the acidity of the grape against the flavor and texture. For business, you need to look at the business strategy to ensure a balance between investing for growth and delivering earnings. To avoid underinvesting that can cause a downward spiral. Yes you still need to deliver a P&L at an acceptable level in terms of earnings and ROICs but should never be at the expense of staying relevant and jump starting growth.

Recommended: Montecastro, Ribera del Duero, Northern Spain Red.

STRUCTURED

Structure is the framework that supports the elements of flavor, tannin, acid and sugar. The structure dictates the first taste to mid-palate to the finishing flavor. For business, a proper structure ensure there is a flow from ideation of new business opportunities to understanding what market it is trying to serve to the final go-to-market planning. The first taste of excitement of an innovative idea needs to be executed flawlessly and it takes a good structure.

Recommended: Louis Martini, Sonoma County Cabernet Sauvignon.

FRUIT FORWARD

Remember that first sip of wine provides you with the flavor of fully ripe fruit. That’s the kind of wine I like. The fruitiness rushes into your mouth. Fruit forward wines are primarily about the grape / varietal expression, over the expression of either place (i.e. terroir) or winemaking practices such as the use of oak, lees contact or managed oxidation. This is the same for business, customers need to get the sweet taste and delight in the form of customer experience when they first encounter your brand. Companies that do a good job in creating a memorable delight can be ahead of its competitions. In business, it means Delight Forward. Unboxing is a good example.

Recommended: Dehlinger, Sonoma County’s Russian River Valley.

BRIGHT

A wine can be visually bright, have bright aromas, or flavors. In each instance the wine is perceived vividly with high clarity. A business can be bright, it is when the company successfully create a culture of “brilliance” – a lot of common sense in how decisions are made by mid-level management. Bright is independent of experience. The ability to think quick, to look at options, to compare and synthesize—all these skills are particularly important to build a culture of "brilliance". The cycle of exploring, mapping and reasoning, asking the right questions, is really what builds organization capability to think critically and be brilliant. The best companies are always in pursuit of brilliance.

Recommended: Frei Brothers Reserve, Russian River Valley Chardonnay

There are two more attributes in the scoring system: Creamy and Fine Tannins. Anyhow, these scores make it simple for some to look at a wine, But it is actually quite difficult to pin down. Is an 89 good, very good or great? Is there really a difference between wines rated 91 and 93? Knowing that there are inconsistencies, prejudices and palate differences so wine needs to be re-tasted every couple of years. The same case for business, a business strategy that is working needs to be revisited every few years.

"Nothing makes the future look so rosy as to contemplate it through a glass of Chambertin" -Napoleon Bonaparte

February 21, 2015

El·e·gant, an adjective and define or characterized by or exhibiting refined, tasteful beauty of manner, form, or style. Marc Jacob? Chanel? Jil Sander? Hermes? All are unquestionably elegant by design in the fashion world. How about smartphones or interfaces? Can they be elegant? Or what about customer experiences? Can you describe a banking or customer service experience as elegant? Most people don’t.

Is elegant a word reserved solely for tangible product? The design world likes to use words such as “elegant”, “simple” and “user friendly”, many designers understand how to subtract in creating simple and elegant design solutions. Human factors usually subtract more than add. Good designers often take away complexity in objects or interfaces. Design is more than just making things simple. They appears simple but not necessarily simple. Design is the most complicated process but least understood.

Design should be strategic. Being strategic also means being human. 9 out of 10 designers barely understand what that means. Most are trained as design craftsman. There are very few design visionary and I only know a handful of them. They are also very few design managers. And that’s the reason why designers never made it to the boardroom and they complain they don’t have a voice. Because they are not strategic. Design becomes a competitive advantage for corporations when it is used strategically. At a meta level, design connects the dots between mere survival and humanism supporting by the underlying economics to make it feasible to produce and sell.

I have been hiring and mentoring designers (including some of the very best talents) for decades and can tell you which typology they belong in 5 minutes. It is very easy to find designers, it is not too difficult to find good designers, it is very hard to find design visionary. Because they are not trained in design schools. They need to be cultivated.

But there are so much business can learn from design. If the best design can be elegant, then can a business strategy be “elegant”? Or can a particular management style be described as “elegant”? Anything elegant is often simple; not everything simple is elegant. Things that are simple are often user friendly, not everything simple is user friendly. Sometimes complexity is needed. Simplicity has different meanings. Good businesses need to be simple and easy to understand, and that’s the investment criteria for Warren Buffet. Businesses are getting too complex these days and same for design. Long gone are the days where a few talented young folks sketching out ideas in a room. That's a mindset that stops designers from growing up to a highly complicated world.

Design process is never simple, it is often very messy as everyone has an opinion. Don't try to make it simple. But the result shouldn't be complicated. Design needs strong leadership and no different from other disciplines. Design never works in a highly politically environment and as a result you get design by committee – which is a recipe for disaster. Design management is to take the politics out and allow the essence remains. And the process is true to the mission - design to delight and make profits - not one but both.

Design needs strong leadership. Design never works if it is not managed. Best designers perform well in a professionally managed environment. Not the most desirable for many, but it is necessary. Apple design team is professionally managed and same for Mercedes and Burberry or BMW. There is no design without discipline. There is no discipline without intelligence. Strong design leaders are never popular, because they need to cut out the non-sense that designers to hide behind. To force people to unlearn old theories of design.

Designers wants to remain small, fully independent and less disciplined and that’s why most design firms cannot scale beyond certain size and fail after a few years. They want to ignore the commercial complexities and stay pure. I appreciate that too but companies cannot afford it. Unless it is your own business and you don't care about making profits.

Design for elegance is better for design for simplicity. Oliver Wendell Holmes Jr. once said, “I wouldn’t give a fig for simplicity on this side of complexity, but I would give my life for simplicity on the other side of complexity.” Elegance is “far side” simplicity that is emotionally engaging, profoundly intelligent, and artfully crafted to be two things at once: simple and powerful. In today's super connected world, the proliferation of digital devices and experiences require designers to create new ways of harmonizing software and hardware with elegant connectivity – connecting humans in an elegant way. Industrial designers, human interface designers and mechanical engineers need to explore new theories for them to make physical products real and meaningful and elegant. Why elegance? It is not an elusive target? Industrial designers should stop thinking about functional ease and simplicity, that is an over simplify way of thinking design. Some times people love things that are not so easy. Think about your personal relationships, you don’t go for the easiest one, you go for where your hearts is. Design is the same. How do you put love in an industrial produced object? That’s our job.

September 01, 2014

As everything is moving faster and less predictable as it seems while organizations struggling to understand what it means and what options to take and how to land on the right decisions at the right time.The results often are inactions or delayed repsonses that cost companies.

Both senior and middle managers’ job include understanding, interpreting and communicating options for executive decisions, both as change agents and advocates. The toolkit that they have is very limited. Sensemaking is a vital skill and a new managerial discipline that is lacking across many organizations and functional units. How do we define sensemaking? It is how we try to make sense of the world and associated challenges so we can see and act in it. It also carries the concept of sufficiency, which is whether we know enough about the interrelationships and dynamics of the scenarios (events, places, people etc.) to make a contextually appropriate decision.

The two main academic thinkers in the field are Karl Weick and Brenda Dervin both of their work are very user readable. Weick I think tends to apply a more normative and organizational approach while Dervin looks at individuals and communication. Karl Weick emphases the importance of “mapping.” It is not enough to collect a lot of data, as we do these days and it is often overwhelming for managers, what is really important is that we need to take that complexity and map it in a simple way that can be communicated and shared so that a team or an organization can have a shared view of what the environment is like right now. Make complexity communicable but yet not making it overly simple.

I have seen people drawing simple circles or big maps with arrows and boxes but fail to communicate anything except the situation is complex and end up comfusing themselves as well as others. So beware of those fancy arrows and boxes that are useless. Good mapping provide managers with the benefit of seeing what’s going on and comparing that with their mental models. Good decisions making depends heavily on good sensemaking that includes important cues and signals so managers and senior executives can have a bigger capacity to make sense of uncertainty and emerging behavior. It has always been a core part of our strategic design thinking toolkit and there is no shortage of demand from clients to learn that skills.

May 25, 2014

We can see it’s coming. The future of work in the next five years will be so different from the last 50 years. There are more than a few driving forces behind this: demographic shift, lifestyles of millennial, technology, organization design, nature of competition, and human capital flow etc. Management of the workplace used to be quite simple. All one has to manage are:

What is the direction in terms of how work is being performed?

What tools are needed to support the work?

How much effort is needed to achieve the desired goals?

How much persistence should be applied to get better results?

What incentives are in place to motivate the individuals to achieve those goals?

Our work pattern is changing. You can no longer distinguish between the Travel-Worker pattern and Wherever-Worker pattern or the Whenever-Worker pattern. And there is the Whoever-Worker which is adding new challenges. These Work-Pattern Personas are not mutually exclusive and many traditional incentives won’t work for them. Actually, many of the incentives we use today make companies worse off. They encourage more short-termism as well as each optimizing for their own good rather than the company’s whole, which ends up in more politics and a lack of collaboration.

The best incentives are the intrinsic ones. These self-generated factors (self-responsibility, freedom to be creative, develop unique skills and abilities, interesting and challenging work, opportunities for advancement) all have a deeper and longer-term effect than monetary incentives. I guess for the millennial, the most effective extrinsic motivator is title. They just can’t wait to lead even though they are far from ready. It is like taking on a new PS4 game at the advanced difficulty for the first time and getting killed in 3 seconds. Intrinsic motivation is powerful. It comes from a person’s internal desire to be something…. to do something…. to make a dent in the universe. They are their own dream-makers. They are the best people you can find.So what would be the communication and collaboration technologies needed for the future workplace? This is purely anecdotal but we do have a lot of research in this area, which I can’t share. The emerging needs for a worker is not being more productive, as most are very productive already and with these little devices that we carry around, we are all working 24/7 (at least myself). Here are a few ideas:

Idea Mapping Networks. As the knowledge workplace is more reliant on creative ideas and often innovative new ideas rebuilt on top of each other. The future workplace will have a solution to map the origin of ideas and link them to those who improvise on them while not losing sight of the sources and the associated mental models that it derived from. This 3D visualization will link all important documents and work performed and will be the starting point of any creative brainstorming session.

Blue Collar Special Forces Central Comand System. Blue-collar field workers are often less motivated and often see their job is meaningless. Taking a page from the special forces and using augmented reality technologies (virtual glasses and dual-comm bone conduction headsets etc.) will not only improve their ability to handle onsite problems but make them feel they are part of a special forces that they are out there solving complicated problems. They can act and feel more professional, working and talking to the command center with people who support them to perform their tasks.

Emotional Management Systems. Emotional management in the workplace is often a performance issue. This is often too personal for your colleagues or even managers to deal with. If it is taken care by technology that is a different story, because the system won’t judge you. They are there to help. With biosensors to monitor your level of stress and frustrations, perhaps they can activate some breakers to help you to cool off. Marily Henner was right she said “Being in control of your life and having realistic expectations about your day-to-day challenges are the keys to stress management, which is perhaps the most important ingredient to living a happy, healthy and rewarding life”.

Virtual Work Bench. Imagine a share desk that a team can work together on even when they’re in different offices. It takes the idea of a share bench (desktop) further and allows sharing and real time editing of moving of documents or any objects. It is available when people are assigned to a team and you can always switch back to your private desk with a wipe gesture. Imagine one real-time synchronized virtual desk.

I have a few more but I have to get back to my day job. I realized I have not written a blog post for almost two months (probably the longest since I started this blog 7 years ago). I was jetting around the world running meetings with 3 hours of sleep every day and often I almost forget where I'm at. Sometimes I woke up ending up at our Shanghai, London, San Francisco or Mexico offices. Here you go, another unmet need for the new workplace – please tell me where I am at now.

January 01, 2014

2013 was a good year and a very busy one for me. Having been on the road for over 120 days; delivered some great projects and worked with some of the smartest and most creative people around the world was all fun and also exhausted. Now is the time to think about what the future holds?

I really don’t know what to write these days, I want to write about a lot of things from economics to politics and from luxury brands to consumer electronics and from rethinking management to education, so much to do and so little time. I hardly find time to write for my own magazine these days.

2014 will be a year of big change or beginning of one for many.. We’re seeing most dominant designs of our everyday technologies reaching the end of the S-curve and it will hard to see any breakthrough unless we change the way to look at the industries. Some big innovation is needed to create demand. Not speakers and headphones and other accessories although it helps retailers a bit.

Innovation is hard to come these days and most innovations today are mostly incremental in nature. In the world of consumer technologies, from smartphones to tablets and PCs or digital cameras to TVs, everyone one of them is facing serious challenges whether you’re the market leaders (defenders) or followers (attackers). It is hard to drive new behavior and predict on their adoption rate and the low end is flooed with commodty players. On the other side of the coins, opportunities are plentiful. Microsoft, Sony, HP are all in the process of rethinking their business strategies.

Sony was once the most loved and most innovative company. The company is both strategically vertically and horizontally integrated; once designed and produced the best TVs, video cameras, music players, home audio systems and game console, today they are struggling on all fronts. Sony was my no. 1 brand for a long time. For many, Sony is already dead or what turned into I call a zombie brand. It might seems like an overly pessimistic view given the size of the company and they still have a lot of good products, strong brand (in some markets) and a lot of technological innovation, but then what went wrong?

Sony used to be the synonymous with Japan and innovative products. They even considered buying Apple at one point and decided it not worth acquiring (Can't imagine if they've done that and there would be no Apple today). In 2012, Sony’s net loss of almost US$6 billion mainly came from heavy losses in its TV business. Of all eight divisions, only music and financial services units managed to boost a little profit from a year ago.

When I visited Sony stores the last time a few weeks ago, they were so 1990s even though some of the products are pretty impressive. In fact, I was very impressed with the latest camera line-up and I use a RX100 along my Leica M. I am not sure if good products are enough these days.

Sony have made a lot of mistake including alienated smaller retailers, limit itself to internal innovation capability insteadn of using outside consultants to come up with new ideas and heavily rely on local markets (30% of their sales) and as a result ignore what’s going on out there. Sony CEO Kaz Hirai has proclamed that Sony must chart a new course, his quote: "I believe Sony can change." So far it is not happening.

This Japan's technological prowess, wowed the world with the Walkman and Trinitron TV and PS2 and PSP is now struggling to stay relevant. Is it just Sony or "Japan Inc." that is in trouble? They missed the while digital music wave, missed the smarphone wave, missed the tablet wave, missed the social face and now probably will miss the next whatever wave. Even Google missed the social wave and left the door opened for Facebook and Twitter, but they do have a few wins such as Android.

And for Sony, my advise for you is to stop behaving like a Japanese company. Adopt new practices and move fast. Speed kills. The world has changed and you need to wake-up. Play catching up is not enough and you’ve been doing a good job producing a decent tablet, a nice phone and a set-top box, a not so smart smart watch and whatever, does it matter?

You don’t have a strategy. You want to win in every product category and that's impossible. You should get rid of at least 50% of your product lines. And at least make 10% of your product spectacular ones - iconic. Rethink if you want to play in the smartphone game, may be you should exit it for now. Your strategy of “One Sony,” will not work, it is an ideal strategy only on power point or paper. Apple works with “One Apple,” but if you consider the context of Sony's situation, it may not be the best move for now. Sony needs to think different and should not make the mistake of try to replicate Samsung or Apple, those two companies are unique in their own ways. The two will own the market (already did) and eat you dinner, since they already took your breakfast and lunch. 2014 is a critical year for Sony.

September 15, 2013

For all those cash-rich companies
such as Apple, Google and Facebook, there is a race to hire celebrity architects to design their headquarters. Google headquarters
consists of nine angled buildings connected by bridges. Reportedly, the idea
was based on data collected from Google employees’ behavior which then
translated into some kind of architectural algorithm that should produce
“casual collisions” to make innovation happen more often. I am not buying this,
well they are. I guess when you have too much money to play with. When 3D virtual conferencing technology comes to market, these
companies will be the early adopters. Expect cool walk-in facilities outfitted
with wall-sized screens that project 360-degree views of video conference
participants from different offices or countries. The last time business
attempted to reinvent the workplace was during the dot.com days when many companies
switched from cubicles to open offices in order to improve collaboration and
encourage impromptu problem solving. Today, millennials demand more personal
workspace flexibility (actually they demand many things too) – the ability to adapt a workstation or stand at their
desks. Standing work is happening everywhere as much as working on a couch. In
addition to personal storage and personal expression, companies need to
accommodate for this preference. At Idea Couture, standing desk is becoming so popular (not sure I remember who in our office started that) and now I see people standing, jumping while typing (wearing their Fitbits) and talking on the phone.

I really can’t wait for the day
when we start banning standard cubicles and those headache-inducing white
fluorescent lights. Those light scan literally gives me migraine. I wish those standard cubicles would join the ranks of the
fax machine and the time-punch clock. It just might happen, thanks to Google,
Apple and Pixar and others who have started to embrace the idea of cool
workspaces designed to stimulate creativity and inspire innovation. I don’t
mean those that put up colorful wallpaper and a few beanbags; that's no better
than a cubicle. Workspaces can be stressful environments and it is important to
think about how we can design to reduce stress, not just create colorful
eye-candy.

Most workspace stress
can come from any physical conditions that you perceive as irritating,
frustrating, uncomfortable or unpleasant. Common sources of workspace stress
include poor lighting, noisy backgrounds, lack of fresh air and poor climate
conditions. But the biggest potential stress is other people. Difficult people
can cause so much stress, particularly with the demand for team collaboration.
Can a cool office space solve this problem? Perhaps to a certain small degree.

Physical workspaces have a profound impact on increasing not just productivity
but also team creativity and collaboration. That’s part of the reason why
Google and Facebook designed their offices with people sitting side-by-side and
no partitions between them. An open environment radiates a sense of community where
creative spaces calm people down and remind them there is a creative solution
to any problem. Cubicles remind you that the office is a machine and you must
processes and procedures.If your company isn't thinking about how workspace design
can improve collaboration, chances are you are stuck in the 80s. This is a good forum to debate on this subject on how creativity is endangered in New York Time.

These days
everyone wants to collaborate with each other (those who can't are pretty much considered unemployable); the average employee actively
participates in at least five different ad hoc teams simultaneously, and we can
expect that number to rise. Creative workplace design that supports
collaboration will be part of the new productivity index. And you don't necessarily have to spend a lot of money, perhaps let's start with a policy for pets ... creativity starts here.

January 02, 2013

The time for New Year resolutions is here again, not sure if we're all up for the challenge as we can expect more intensified
competition, more uncertainty both in politics and economicsl and more disruptive
re-organization for all big companies. It is the time for self-reflection and thinking about what do
you really want to accomplish this year and what how to bring out the best in you. If you’re an emerging manager
or young leader you should read this.

Drop whatever idea you might have of "what is a manager" in
your mind. You don't want to be a "manager". Manager is really not the right title although “managing” is part of
the job but a smaller part of it. You are a manager, a knowledge worker, a leader and an entrepreneur.
It is easy to learn the skills of being a manager, but very hard to be a great leader
and an entrepreneur.

Let me clarify. An entrepreneur doesn’t mean you should be running your own
business or start-up; what I am talking is a state of mind. Look around you, do
you find a lot of “entrepreneurs” around you? Is your team comprised of
people who take ownership of any project or task that comes across their desk
or inbox and apply design thinking skills to accomplish them? Do they embrace complex challenges, team skills, and take personal responsibility – for successes and
failures alike? Do they think about the good of the larger them than optimzign for their own career gain? Do they provide leadership even they do not have the
formal authority?

Corporate entrepreneurs are basically innovators. These
“innopreneurs” are hard to find and it is far more difficult to be a corporate
entrepreneur than a start-up person. It is relatively easy to say let’s have
your start-up and honestly most of them are no more than just an excuse or a
way to escape. Entrepreneurship is not about proving a job for yourself, it is
about aligning your passion with the right capability and resources that link
that to a big idea that create economic value. And not afraid of the challenge of working with the elephant.

A corporate entrepreneur s someone who works in a
large corporate setting and his/her job is to create new growth opportunities
from coming with the big ideas to launching/managing a corporate venture that
is distinct from the parent company either at an adjacency or something that
could disrupt the corporate parent. He/she needs to be creative about how to
leverage the parent’s assets, market position, core capabilities, brand,
channel or other resources. I am estimating that less than 1% of corporate
managers are corporate entrepreneurial material or has the quality to sustain
as one.

“Corporate innopreneurship” requires the following attributes:
(1) a leader that are comfortably to act without authority; (2) a design
thinker that enjoy solving complex business challenges with limited information;
(3) a manager who understands his everyday job is to resolve dilemmas and not
just dreamers; (4) an explorer who can navigate even there are changes in
scenarios; and (5) an organizer who can manage people and resources in an agile
manner. Every company needs a few of these to achieve innovation-led growth. Everyday I look around me and try to
identify them. The difference may be not only the way they think and
self-motivate, but they way they’re being nurtured.

If last year wasn't a great one for you, don't think back. No one can go back in time to change what has happened. So work on your present to make yourself a wonderful future. Happy New Year!

November 21, 2012

I have
been teaching and practicing design thinking for business for the almost ten
years and over the years I saw the growing interest of design thinking among both
business and design communities. Take away the aspiration side for now
including notion such as design thinking to change the world etc., design thinking in business
is barely understood let alone bring practiced widely. This is the time when businesses
have been desperately looking for the next big thing - think the management
“wonder drug”. Lets
put some thought into this, is “design thinking" helpful or is it just a
hype that is exporting the dogmas of design to business strategy? Design
industry is having their own set of big issues.

What's Design Thinking? Design Thinking
bascially refers to the methods, framework, tools and processes for investigating
ill-defined problems, acquiring and visualizing insights, synthesizing knowledge,
and imagining solutions in the design and planning fields. As a style of
thinking or a method of creating solution, it is generally considered the ability to combine empathy for the
context of a problem, creativity in the generation of insights and ideas, and
rationality to analyze and fit solutions to the context.

While design thinking
has become part of the popular lexicon in industrial design and engineering, its broader use in describing a particular style of creative
thinking-in-action is having an increasing influence on 21st century
education across disciplines. In this respect, it is similar to systems
thinking in naming a particular approach to understanding and solving problems.

Buchanan’s
(1992) paper “Wicked Problems in Design Thinking” shifted design theory away
from its legacy in the world of craft and industrial production towards a more
generalized “design thinking” that could be applied to nearly anything. I mean
anything, whether a tangible object or a complex system. Drawing on Pragmatist
philosopher John Dewey, Buchanan saw design as a liberal art, uniquely
well-placed to serve the needs of a technological culture in which many kinds
of thing are designed, and human problems are complex. It is basically
instilling new perspectives to look at a problem and frame them in different
ways to provide more options to tackle whatever the problem is.

And for Design
Thinking in Business - The very core of many management theories are being
questioned and “management” is close to a point of failure or needed serious
reset. Business leaders are looking to find something new to grasp onto in
order to make sense of what’s going on and are looking to organize for a future
of unprecedented uncertainties. Design Thinking brings a refreshed,
revitalized, and rejuvenated approach to management and strategic thinking- but
design thinking is far from a cure-all. Innovation, strategy and leadership are
closely interconnected and to succeed you must have all three. Innovation is
the ability to differentiate options for the future and develop a set of
perspectives to guide them there. Strategy is the ability to connect customer
needs and wants to the corporation’s core capability, economics and leadership
is the ability to instill a sense of purpose for the organization and to
mobilize everyone to work towards a common goal.

I don't think Design Thinking will end up like other short-lived management fads and it will eventually deeply embedded in
what we called 'management' today and it will help connect the three: Innovation, Strategy and
Leadership.

June 25, 2012

Innovation effectiveness is closely linked to organization design. In the past, most organization design objectives were driven by a need to improve efficiency, resource sharing and improving focus. It is not common to see innovation as the core driver or organization design to improve speed, creativity and agility. Many organizations struggle to 1/designing the organization and available options 2/understand the implications of different design option 3/making the decision among different organization design models. So what are the factors that should guide the choice (and criticality) of organization design?

There are many rules of thumb about things such as spans of control / empowerment and cross functional/business units reporting relationships and revenue and cost allocation. There are many theories on organization design but not very useful in guiding organization design decisions. Even if you’ll have 2 or 3 different options on the table, you still need to figure a way to make the big decision? What I advise companies is use the following test when prototyping organizational design. It is both a logical exercise as well as a creative exercise and requires serious prototyping, not moving boxes in a power point.

The Future Test: Does that design reflect the needs for how a company thinks and tthey plan to compete in the future and not just replicated an existing org design taken from another company. And how does the org design help create some competitive advantage? How future proof is the design?

The People/Culture Test: Does the design adequately reflect the motivations, strengths and weaknesses of the available managers and staff and the organization purpose?

The Competitive Advantage Test: Does the org design allocate sufficient management emphasis to the strategic priorities in any specific product/market spaces or chosen boundaries?

The Corporate Parenting Advantage Test: This one applies when there are multiple business units and each unit is being looked at individually before holistically. Does the design allocate enough attention to the intended sources of added value and strategic initiatives of the parent or holding company?

The Power Test: Does the org design provide the desired allocated power to groups/individuals that is linked to the strategic value of the unit or functions? Or does it leverage the strength of groups/departments that can positively drive performance beyond its direct influence.

The Agility Test: This addresses whether the org design provide the adaptability and increase speed to respond and allow having the agility to adapt quickly to future changes?

The Market Perception Test: This address how the investment communities perceive the motive and benefit of the redesign. It is important (for public company) that investors and analysts buy into the needs as well as the outcomes.

Organization design is not a pure rational exercise. What is a good organization design? You won’t know when you finish designing; the prototyping of organization design is tightly linked to employee engagement, strategic futures and organization purpose. It takes some experimentation before getting it right. At the end, its goals are to improve all of the above. The tests provide a good starting point to look at organization design requirements. That’s where Design Thinking comes into play.

June 12, 2012

Stories inspire, motivate, and shift the way the people think and work. Many civilizations throughout history understood the power of storytelling. From ancient Egypt to modern China story- telling provided the foundation for nearly everything. For business, often there needs to socialize strategies within executive management, the board and senior staff and they include telling innovaiton, survival and hero/heroine stories. Most survival stories are around when organization had to overcome big challenges from disruptive business models that threatened its existence. It is an important piece of organization culture building.

There are a few universities offering storytelling degrees. I believe Columbia University offers a BA in storytelling an mythology and East Tennessee State University offers MA Storytelling, one of a select few fully accredited graduate programs in Professional and Applied Storytelling. All MBA should include a module for this.

From our daily routines to historic events, storytelling can be the best tool to uncover insights. Historians use storytelling to draw out the facts – and it can be used in the modern corporate world too.

Storytelling has been used as an insight tool to give idealized accounts of ancient life. Sometimes drawing from events and at other times drawing from art itself. When I was in Egypt, I learned about the poems found in an excavated workers' village on the outskirts of the Valley of Kings. These poems contain insights into the life of ancient Egypt – a window that can still shed light on ancient life.

In Japan, Kamishibai was a popular form of visual and participatory storytelling that combines the use of hand drawn visuals with the engaging narration of a live presenter. ‘Kami’ in Japanese means ‘paper’ and ‘shibai’ means ‘play’ or ‘drama.’ The presenter stands to the right of a small wooden box (call it a mini stage) that holds the 12-20 cards that feature the visuals that accompany each story. The presenter changes the cards at the speed that matches the flow of the story he is telling. Today, this type of performance is rare but the essence of what was achieved is still alive and well – to capture the audience with a story.

Anthropologists and ethnographers have long been using storytelling to communicate findings. By painting a picture of a situation, the insights gleaned become clear and understandable. Not only used to communicate the findings, anthropologists use the method as part of the research as well. Individuals are asked questions and in return, a story is told. CEOs are telling stories everyday from painting a future to crystalizating emerging market opportunities.

Despite the universality of storytelling, many research professionals that use classic research methodologies for qualitative and quantitative studies are reluctant to accept storytelling as an insight tool and some may be skeptical about how storytelling can be beneficial in applied research.

A few tips to keep in mind if you are willing to embark on a new story. First it is not about the number of stories that correspond to a particular segment; it is the quality of the stories. There is no need to be overly concerned about the factual accuracy of the story. And second, the focus should never be around the discussions. While it may be useful for the researcher to understand the questions in the client’s mind, a discussion guide is only useful in a limited sense. At idea Couture, storytelling is considered a leadership skills as much as it is an insight tool.

May 13, 2012

There is a piece on HBR Blog on the topic of organization culture “Culture Takes Over When the CEO Leaves the Room” by Frances Frei and Anne Morriss (both HBS professors). It is a good piece worth reading and here's an summary of their ideas:

Excellence = design x culture. Your job as a leader is to get both right. You must build a winning structure for your organization and then foster the often unspoken rules and values that will bring that structure to life.

But if we may be blunt for a second, what the hell is culture? And how exactly do you get any better at it? In short, culture guides discretionary behavior and it picks up where the employee handbook leaves off.

Culture tells us how to respond to an unprecedented service request. It tells us whether to risk telling our bosses about our new ideas, and whether to surface or hide problems. Employees make hundreds of decisions on their own every day, and culture is our guide. Culture tells us what to do when the CEO isn't in the room, which is of course most of the time.

My favorite line is “Culture tells us what to do when the CEO isn't in the room.” I have been studying the ‘creation and nurturing” of organization culture for decades looking for practices and patterns among organizations with highly effective and sustainable cultures. Especially those that were not built on incentives such as stock options and those that were transnational.

It is easy to just look at those service intensive companies (Four Seasons, Starbucks, Zappos, Nordstrom and Southwest etc.) where there is close relationships between service and culture, but I am more interested in looking at culture and their relationships with strategy, structure, purpose and their implications on business performance and innovation effectiveness. Some of the questions I have been exploring include:

The first question is does the CEO or the executive management knows what kind of culture they’re trying to build or what are the conditions required for those culture to flourish and key concepts to build from? Or it is simply unintended consequences of the CEO management style or something inherited from previous management? Do you know what you're building towards?

The second question is can a company articulate its corporate culture in a way that is both tangible and explicit. A company publishes an annual report about its financies, should they publish a book about the company culture? A company’s prevailing values, mental models, assumptions, attitudes and beliefs all make up the soft, invisible stuff of culture that crate an environment of trust and balance. It determine its outlook—what it finds meaningful and important. Can you capture these stories and communicate them in a tangible way outside a Power Point? And what are the best practices to do this?

The third question is when company is attempting a culture transformation; do they need a vision of what they want to become? Is there a genuine need to diagnose their present culture so that they can define the current state and the future state? And if the gap is too big, how do they know if the transformation is too drastic and simply not achievable?

The fourth question is when organization culture gives people a sense of self and identity and determines, rituals, beliefs, style, meanings, values, norms and language, the way in which ‘things are done that way around here’, who should own it or is it possible for any function to own?

The fifth question is around maintainence. An empowering executive management team can better assess the current status of an organization with an eye to shaping /modifying / eliminating the parts that are dysfunctional or ineffectivel, then replacing them with qualities that will improve the speed of decision making, productivity, and employee engagement. Corporate culture needs a maintainence plan. Do you have one?

Organization culture is not a vision, mission or management system. It is the strategy that guides how a company makes decisions disregard of what industry they compete in or where they play along the value chain and how decisions are made when the CEO is not around. And in particular today’s fast pace turbulent business conditions, a strong corporate culture can provide the strategic agility and empowerment needed to reduce the recovery time from any unavoidable setbacks or disruption.

Organizaion culture is the glue that holds a company today, even when lacking a robust business strategy. Far too many CEOs and executive leadership fail to make the connection between a “hard” strategy and a “soft” strategy and not putting enough effort to make creating, building, and nurturing a winning corporate culture the heart of the company strategy.

“To be an enduring, great company, you have to build a mechanism for preventing or solving problems that will long outlast any one individual leader.”

- Howard Schultz

"We needed to integrate as a team inside the company so that we could integrate for the customers on their premises.”