Examination Guide

Examinations assessment of your achievement have different forms, e.g. laboratory work, written exercises, essays, oral, and/ or written examination. The form of examination is stated in the syllabus of your course.

The instructions of the supervisor must be absolutely obeyed while the examination is in progress. Each examinee must obey the supervisor's instructions and submit to various control measures that the supervisor may deem nessesary due to these regulations.

Signing up

It is obligatory to sign up in advance for a scheduled written examination. The deadline to sign up is 10 days before the examination date. Discrepancies can occur and it is important that you check the deadline. You sign up via Studentportalen or via the app Liuapp.

Exams between 1 February and 31 August (every year) will be published in the Student Portal on 20 December. Exams between 1 September and 31 January (every year) will be published in the Student Portal 20 April. The registration period usually opens 30 days prior to the exam.

Exam location

No later than four days prior to the exam date, information on location and time will be posted in the Student Portalen. You will also receive an e-mail notification to your student e-mail address. You can also find the exam location under Rooms in the Student Portal. Maps are available to help you locate where the exam is scheduled.

To cancel a registration

It is very important that you cancel your registration for the examination if you cannot participate. To avoid high costs for locations, supervisors and material the cancelation must be done at the latest on the last registration day, normally 10 days before the examination. Please cancel the registration even if the deadline has passed. Even though the costs already incurred, resources can be redistributed.

Written examination procedures

At LiU, written exams are not signed by the examinee with name and personal identity number. During the examination, each student is given an AID number (anonymous identity number) which replaces the student’s signature (name and personal identity number) on the exam.

The examination begins at exactly the time stated. Be there on time, at least 15 minutes before start. If you are registered for the exam and you arrive after the examination has started, you will have to wait outside the examination room 30 minutes before you are allowed to enter. If you are non-registered, you can still go to the examination room and have the possibility to sign up on a "List for non-registered". The list is placed outside the exam room 30 minutes before the exam starts. A non-registered student must always wait 30 minutes outside the exam room after the examination has started before entering the exam room is possible. The seats available are to be filled by the names on the waiting list and a supervisor will notify if you will get a place in the exam room after 30 minutes of the exam time have passed.

If you arrive later than 30 minutes after the start of the examination, you do not have the right to participate.

It is absolutely necessary that you follow the instructions given by the supervisor regarding the examination room and seating arrangements. Also respect the instructions regarding belongings such as coats and bags and the consumption of food and drinks.

Identification and attendance check

You must bring your LiU card with you, your student identity card at Linköping University. You must show the card to the supervisor when entering the examination room. The card must be updated to be valid as an identification card. You are also to show the card when the AID number is handed out to you (this is done after you are seated), when the supervisors registers you and when you hand in the exam. If your LiU card is not updated you need to complete it with a different form of photo ID: a passport or a valid SIS-approved ID card issued by Swedish police authorities or by a Swedish bank. If you temporarily have lost your LiU card the forms of identifications above are accepted. If you cannot show any accepted form of identification, the examination may not be assessed.

Equipment

It is your responsibility to bring only permitted equipment to the examination. The examination supervisor will control that you follow the rules for equipment. If uncertainties should arise or if you have made notes in tables or formulas, the teacher on duty will be contacted.

NOTE!
The following equipment is not permitted at the examination seat:

mobile phone (must be turned off and placed in your bag/coat or left at home)

computer/tablet

mediaplayer

smartwatch

calendar

Please also note that Linköping University is not responsible for lost or stolen valuables. During the examination no contact between you and any other examinee is allowed. Only in exceptional cases it may be allowed to borrow equipment or writing material from another examinee and the examination supervisor will then act as an intermediary.

Writing paper

Only paper and forms supplied by the University are allowed. Each sheet of paper must contain: your AID number, date of examination, course code, education code and module. Each question must always begin on a new page. Other examinations follow the instructions given by the teacher in charge.

Toilet break

You are not allowed to leave the examination seat during the first 60 minutes of the examination. This applies to both toilet break and when you want to hand in the examination. If you have to take a toilet break you have to register the break to a supervisor and follow the instructions given. Break for smoking during an exam is not allowed accordning to decision DNR LIU-2016-00433.

Ending the examination

The examination supervisor will notify you of the remaining time, ten minutes before the end of the total examination period. You must stop writing at the set time. If you do not stop writing on time the supervisor will mark the exam as a late hand in and time and reason will be noted. The examiner will decide if your exam will be assessed. You are responsible for marking the pages you hand in with the correct identification information (AID number, education code, module and date) and sheet numbers before the examination time has ended. When you use a cover page, make sure that you state the total number of sheets that you have used for answers. Always complete and hand in the cover page, even if you have no attachments to hand in.

When examinations collide

The Exam Service Office can offer you to do both the exams at the same time. You must be registered on both exams and both examiners must by email to tenta@liu.se approve that you take both exams. You will not have access to both exams at the same time, you must submit one exam before you can start with the other one and the ordinary times for handing in the exams applies.

Please let the Exam Service Office know how you chose to proceed no later than 10 days prior to the exam.

Fire alarm

In case of fire alarm it is absolutely necessary that you follow the instructions given by the examination supervisor. When the fire alarm is set off the examination room must be evacuated. Most probably the examination cannot continue. The examination supervisor contacts the teacher in charge and the examiner decides how the examination should be handled and he or she is also responsible for organizing a possible re-sit if necessary.

Rules Regarding Examinations at Linköping University

As the consequences of not following the rules are very serious, it is important that you read the information below and follow the rules regarding examinations.

There are many different types of examinations, not only written examinations but also laboratory work/assignments, group work, programming assignments, projects, essays, exercises, home exams. Practically all information is given on web pages and almost nothing as printed handouts. If you cannot find the information, ask where to find it!

Examples: If you are allowed to bring a book with mathematical formulas and tables in a written exam you are not allowed to have your own written notes in the book unless it explicitly says so. If you have such notes in the book it is considered cheating and will be reported to the Disciplinary Board.

If the instructions say that it is an individual assignment you have to do it on your own. Using another student's lab report is considered cheating and will be reported to the Disciplinary Board.

The same rule applies for lab assignments where the work is usually done in a group of two. The group should do the assignment on their own. When it comes to reports, projects, essays, any written or programming assignments (even if it is only a small home assignment) where you use references from books, articles, web-sites, it is very important that you always give references both in the text and in a reference list. And not only text but pictures, charts, and tables also. A teacher can use special search programmes which compare and find similarities in both text material as well as computer programming.

Please remember it is your responsibility to know the rules and follow them. If a teacher finds out that you have broken any of the rules regarding examination, you will be reported to the Disciplinary Board and may be suspended from studies at the University. Claiming that you did not know the rules and regulations, that you are new to this country or that it is different in your own country, is no excuse. Again, it is your responsibility to know the rules and follow them.

Disciplinary measures

According to chapter 10 in the Higher Education Ordinance, disciplinary measures can be used against a student who:

1. Uses forbidden aids and equipment, or in any other way, purposely acts misleadingly during the examination or the assessment of a study achievement.
2. Causes disturbance, prevents teaching, examinations or other University related activity from taking place.

If the student is suspected of cheating, the examination supervisor will intervene. The examination supervisor continously checks the corridors and toilets for material that may belong to the examination.

Suspicion of attempt to deceive

When an examinee is suspected of attempting to deceive, the examination supervisor will make a report to the teacher on duty. The examination supervisor also leaves a report to the Examination Service Office. The examinator contacts the student as soon as possible after the examination date to inform of the progress of the reporting.

Suspicion of attempt to deceive is reported to the Vice-Chancellor and the case is handled in the Disciplinary Committee. The members of the Disciplinary Committee are the Vice-Chancellor, a legal expert, a teacher representative and two student representatives.

Possible disciplinary measures imposed as a consequence of attempt to deceive are: formal warning and suspension from participation in class and examination during a period of six months. The most common measure taken is a two month suspension from participation in class. The suspension is reported to the departments at Linköping University, others concerned within the University and The Swedish National Board of Student Aid (CSN). Suspension normally begins on the same day that the decision is made. Linköping University takes deceiving during laboratory work, written exercises, essays and oral examinations, equally seriously.