Careers

Administrative Assistant to C.O.O.

Job purposeAn Administrative Assistant’s main purpose is to maintain accurate documentation of all Management Office details. They are responsible for documentation of receivables / payables / telephone calls / work orders and maintaining spreadsheets for any other projects assigned by Property Manager

Duties and responsibilities

Accounts Payable – receiving / tracking all invoices to insure they are paid promptly and accurately. Review budget to insure costs are maintained within budget.

Tenant move-in / move-out documentation – Prepare a move-in packet for new tenants. Insure all keys, security cards, signage and all pertinent details are delivered. Provide move-out package to accounting within 3 days of move-out. Ascertain if deposit should be refunded or if funds need to be withheld for repairs.

Projects assigned by Property Manager – create spreadsheets / documents as needed to maintain clear communication including completing monthly variance reports. These spreadsheets and documents are subject to change per the needs of the Property Manager and/or Property.