Description

Experience Level: Intermediate

Request for Proposal
This is a request for proposals for a virtual PA and training co-ordinator for a new start-up company. The contract will last for 3 months and will be paid as fixed number of hours as a monthly retainer, plus a fixed number of hours fee per public and corporate event. (We assume you will also be doing other virtual PA work to share some of the costs)

The work will include
Monthly Retainer (fixed hours at a hourly rate) to include:
1) Responding to incoming phone from customer’s calls during office hours, 5 days a week (8:30 to 16:00)
2) Managing diaries of two training consultants using outlook exchange

Fixed number of hours at an hourly rate per-event for
3) Planning and co-ordinating 2-3 open public training courses for up to 15 delegates per month including
a. Making telephone bookings via company web site
b. Confirming on-line registrations
c. Checking payment has been made by delegates
d. Chasing completion of application forms for end of course exams
e. Coordination with examining body
f. Booking and co-ordinating with venues
g. Ordering course material from printers for dispatch to training venue
h. Printing and sending delegate registration list via post to venue

4) Fixed number of hours at an hourly rate for planning and managing the administration for 5-6 corporate events per month including
a. Conforming arrangements with corporate clients
b. Ordering and despatching course material to the venue
c. Printing and sending delegate registration list via post to venue

Hourly rate to include the follwing which will be agreed on an adhoc basis.
5) Supporting review and generation of course material in office 2007 including proof reading
6) Support to marketing including managing graphic design, press releases and management of web content. (webmaster will do the technical stuff)
7) Basic book keeping invoicing and payments
Ideally based near Cirencester but with home office and significant experience with a training company.