Tuesday, June 28, 2016

Billing Software with Ms Office 2016

How to create a simple POS (point of sales) system for small shops groceries and service centers using MS Excel

POS SYSTEM MS EXCEL NEW VERSION AVAILABLE TO DOWNLOAD

https://www.youtube.com/watch?time_continue=164&v=9U9Ta0wtpEE

With this method you can manage following facilities without special software or expensive equipment.

vIssue a sales bill using bar code reader.

vManage purchases

vControl inventory

vDay end and month end stock balance.

vDaily sales.

vDaily purchases.

You need little knowledge about excel macro to do this simply, otherwise you can download

....

First create excel workbook with 6 worksheets for followings like this:

1.Bills

2.Pur

3.Purchase

4.Sales

5.Stock balance

6.Setup

Next:

Create a setup page with this headings and setup your stock items

Category : item category

Code : Create specific code for your each items. This must be unique ID no for each items and use this to create the barcodes. Exp:

According to this, take all the inventory items & create a code and update sheet with opening stock, pur.price and Seles price. You have to give the correct purchase price and sales prices because when you issue a bill, price will pick from this sheet. Opening balance will link with stock balance sheet.

Create Bar code:

You can download Bar code Generator or can do it Online.

Example for barcode I generate for sample file.

If you don’t have barcode printer just print to A4 Sheet and paste it to your Sales items.

Next

Create Stock balance Sheet:

Create this sheet with below headings:

Copy this formula to each row and copy paste to down:

Code: =IF(setup!$B$3:$B$323<>"",setup!$B$3:$B$323,"")

Description: =IF(setup!$C$3:$C$323<>"",setup!$C$3:$C$323,"")

Opening Balance: =SUM(IF(B3=setup!$B$3:$B$1021,setup!$D$3:$D$1021))

Purchase: =SUM(IF(B3=purchase!$B$2:$B$2005,purchase!$D$2:$D$2005))

Sales: =SUM(IF(B3=sales!$H$2:$H$2551,sales!$J$2:$J$2551))

Stock: =+D3+E3-F3

Next Create a bill sheet:

Create sheet according to this format and give below formula to each row and create macro with below codes.

You can print bill with this sheet with using bar code reader or select the item code with drop down list