Tuesday, July 18, 2017

In this digital age, one of the most common online activities is watching videos. In fact, watching videos accounts for 74% of all online traffic this year. To stay on top of this growing trend, Mail2World has introduced a new Video Preview feature to its WebMail v12 platform, to allow you to view video links directly from within any email message. Watching videos has never been easier to do.

The Video Preview feature displays playable thumbnails of all videos at the bottom of the email, under the Shared Videos section. When clicked, video thumbnails will expand into larger viewing screens for an enhanced user experience. Video Preview feature works with many video sites, including YouTube, Dailymotion, Vimeo and other top video sharing sites.

You can easily embed video links into emails by pasting them directly into the body of the email. The WebMail V12 platform will automatically convert those links into clickable thumbnails once the “Send” button is clicked. Email recipients (i.e. your friends) will then simply scroll to the bottom of the email to view and play the video you shared.

Mail2World recognizes that you view, share and upload videos regularly as part of your digital life. This feature makes it even easier to share and watch videos without having to leave your inbox. The added convenience enables you to get through your messages more efficiently, and while staying in touch with your friends and family. Video Preview is one of the many highly-sought features that improve your email experience. Stay tuned for more!

Tuesday, May 16, 2017

Over the past few years, there has been a growing sentiment that “email is dead” as a communication tool, having fallen victim to constantly improving technological alternatives such as social media, texting and instant messaging. Well, we’re here to prove to you that these claims are unfounded. In fact, email is thriving and will continue to do so for many years to come.

So how can we boast this claim? Well, here are a few reasons why we can confidently say, “Email is here to stay.” Take a look:

Email is UniversalThere are more than 3.3 billion active email addresses currently because anyone can get an email address. In fact, most people have multiple email accounts, used for things such as: work, family and more just to name a few examples. Email is universal because of how easy it is to get an email address.

Email is not Platform Specific Email is a standard Internet technology. As long as you have an email address, anyone can send and receive email. It doesn’t matter if one person has a Gmail account and the other person has a Yahoo one; they can still email each other without any obstacles. With social media services, on the other hand, you would need to be on the same platform in order to communicate. So if you were on Facebook, you could only message another person on Facebook. You couldn’t message a person from Facebook who only had a Twitter account, for example. This cross platform functionality is another reason why email is so widely adopted and used.

Email is the Backbone of Other ServicesMost, if not all online services, require an email address. Using any online service, such as shopping on Amazon, chatting on Skype or liking a post on Facebook, requires an email address as part of the account registration process. Because it’s not possible for anyone to have the same email address, your email address is your “identification” or “key” to your identity and life online. For these reasons, having a valid email address is a critical part of online activity, even if you’re not sending mail.

Email Can Share More InformationLet’s face it – texting and sharing are great tools, but you can send more information through email than any social media platform. Using email, you can compose long and detailed messages, and attach accompanying files to any message recipient. With text messaging, you are restricted to only 106 characters per message and are subject to additional service provider fees depending on where the recipient is located. In the same way, messages composed and sent on social media platforms also have a character limit, and attachments are restricted to specific video formats, photo formats and sharable links. For example, Facebook has a 5000-character limit, no text formatting functionality and limited video uploading formats. Twitter is even more restrictive, allowing users only 140 characters. Conversely, email has virtually no limitations when it comes to composing, attaching and sharing.

Email is Time-TestedEmail has been around since 1972, and continues to grow year after year. According to Radicati Group, an email market research firm, in 2017, the number of worldwide email users will top 3.7 billion. Social media is a more recent phenomenon having come into existence in 1997, and while useful, has yet to become ingrained in every part of a user’s online activity. As you can see, Email is an essential foundation for all the things we do on the Internet – staying in touch, sharing, shopping and more!

Tuesday, April 18, 2017

Email is an important part of everyday life. We receive electronic bills, shopping offers, and personal email constantly, and we read them on our desktops, laptops, phones and tablets. Email is so ingrained in our day-to-day lives, and we rely on it to stay in touch with work, family and friends.

As a result, many of us struggle to stay on top of the avalanche of the perpetual email. In fact, most of us rarely arrive at Inbox Zero – the idea of a keeping your inbox empty of or nearly empty.

In an effort to help you manage your email more effectively, we’ve outlined a few helpful ways you can work your way back to a manageable inbox, and free some time for yourself to do other, important things.

Put email on the ScheduleSuccessful people don’t just check email; they process it. Treat email like any other task. Plan time for it, put it on your daily schedule and then tackle it like anything else you want to accomplish. More importantly, stick to the allotted time you designate for it so that you don’t get caught up and miss out on other important things. Putting email on your schedule will ensure that it’s done with intention.

Use multiple email addressesIf you don’t already, having a backup email address or (a few) is a good thing. You can use one for all your online shopping accounts and another for your online subscriptions to newsletters and forums, thereby leaving your main email address for messages that you actually need to read and manage on a daily basis. The other email can be read as time permits.

Stop Excessive use of the CC Field One easy way to reduce the amount of email you receive is to stop cc'ing so many people on your emails. This includes skipping the "reply all” button. The less email you send to people, the less you will receive back. By limiting your email to people who need to see your communication, you’ll reduce the clutter. Plus, your family and friends will thank you for not adding to their inbox.

Create Email Filters or rulesCreating filters, also sometimes known as rules, is another effective way to prioritize messages that bombarding your inbox. Use filters to sort important emails so you know which to tackle first. Sorting messages into separate folders allows for easy organization of messages based on subject or sender, or by personal or business relationship. Incoming messages will automatically be placed (i.e. filtered) into the appropriate folders. To learn more about how to create and use filters and rules, read our “Using Email Filters, Folders and other Tips” post.

Save time by Importing Emails from other AccountsFinally, save precious time by aggregating all your email accounts into one inbox so that you never have to leave your primary account. This will you ensure that you never miss an important email and can still adhere to the email time table you outlined for yourself. Email is a useful tool that should help you stay connected with the people in your life, but it shouldn’t become a chore that keeps you from doing other, important things. By following these few, easy steps, you can manage your email more effectively as you strive for “inbox zero.”

Tuesday, January 31, 2017

A lot of us commit to making positive changes in the beginning of the year. These changes range from losing weight, spending more time with family, or even getting more organized. These positive changes can also apply to our email habits. According to a report from the McKinsey Global Institute, users spend approximately 28% of their time each week simply reading, organizing and responding to email. And this is for personal email as well, not just our jobs.

So in an effort to start off the year with good habits, we wanted to share some tips that will help you manage email more efficiently so that you can spend time on things that are important to you.

1. Put email on the ScheduleSuccessful people don’t just check email; they process it. Treat email like any other task. Plan some time for it, put it on your daily schedule and then tackle it like anything else you want to accomplish. More importantly, stick to the allotted time you designated for it so that you don’t get caught up and miss out on other important things. Putting email on your schedule will ensure that it’s done with intention.

2. Stop Excessive use of the CC FieldAnother easy way to keep email management is to stop cc'ing so many people on your emails. This includes skipping the "reply all” button. The less email you send to people, the less you will receive back. By limiting your email to people who need to see your communication, you’ll reduce the clutter. Plus, your family and friends will thank you for not adding to their inbox.

3. Set up Rules & FoldersAnother way to get your email organized is by filtering messages into separate folders. For example, if you are a frequent Amazon shopper you can create a rule to filter Amazon messages into a specified “online shopping” folder. This way, you ensure you never miss a promotion from the retailer or misplace a receipt email because you’ll know exactly where they’re stored. Creating a rule is really simple: from the Settings page, you can create a rule with many or just a few filter requirements. It all depends on what type of messages you wish to focus on (i.e. from a specific user, a particular subject line or even priority level). These are just a few examples of filters that can be implemented. The more you use rules, the easier it will be to find and decide which email needs your immediate attention.

4. Don’t Make Your Inbox, Your To-Do ListPeople often leave messages in their email inbox for reference later, almost as if it is a sort of secondary to-do list. This is not a good idea. When you use your inbox as a “To-do” list, messages tend to live there forever. The pile of unnecessary messages creates chaos and hinders your ability to be productive. Alternatively, ask yourself if can you delete it, forward it to someone else, or can deal with it in five minutes or less. If so, reply to the email immediately and delete the email. If it has to wait until later, schedule a time to reply and move the message to another folder named “Handle this Week”. Also, remember that you have other tools that can serve as a “secondary to-do list”, such the Calendar, Notes or Tasks features – all of which are included within WebMail V12’s Calendar application. If there is an important event to remember, add it to your calendar. If you have an actual “to-do” item, add it to the task list. All of these tools can be utilized so that you aren’t storing messages until the end of time. If you no longer need a message, then delete it and or file it in a folder so that it does not clutter up your inbox.

Putting new email practices in place is a great way to start the New Year. By following these simple recommendations, you’ll be set to have a more productive and balanced approach to your time and productivity.

Wednesday, December 21, 2016

As 2016 draws to a close, we’re pleased to say that email is stronger than ever, despite increased competition from Instant Messaging (IM) and social networking sites. In the coming year, Mail2World is looking forward to releasing new feature enhancements to enhance your email experience.

So with it being the season for sharing, we would like to share with you some of the exciting email findings that were discovered this past year:

By the end of 2016, there will be 2.6 billion email users worldwide.

By the end of 2020, the number of worldwide email users will increase to over 3 billion. Users will have an average of two email accounts.

Business emails sent and received per day reached 216 billion in 2016. By the end of 2020, that number will increase by an average of 4.6%.

Mobile email users grew to 1.6 billion and shows no signs of slowing down for both business and consumer users.

Protecting against malware and viruses remains to be a key concern for business users in the in the coming year. Business are investing heavily in anti-malware and anti-virus protection technology.

Time spent checking email increased 17 percent from a year ago among U.S. white-collar workers.

Seventy-nine percent of business professionals check email over the weekend.

On average, people send 19 work emails on the weekends and this trend is showing no signs of slowing down.

These findings show that email is continuing to grow and will do so into 2017. So on behalf of all of us at Mail2World, we want to wish you and your family a happy and safe holiday season. Have a Happy New Year!

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Mail2World is a world-class email hosting provider. We offer business email, mobile email, reseller email hosting, and private-label email services. With the richest feature set in the industry, Mail2World's customer base includes hundreds of reputable brands and prominent organizations from around the world, including publicity-traded corporations, telecom carriers, mobile operators, and some of the most-recognized universities and online social portals. Solutions include business email, mobile email, reseller email hosting, email security, email encryption and FailSafe Protection.