Print a project schedule

Printing a view or report in Project is very similar to printing in other Office programs:

Click File > Print > Print.

But getting only the specific project information you want into your printout involves a little prep work before you hit the print button. Read on to see how to get the right information onto the page for yourself or your stakeholders.

Set print and page layout options

Under Settings, choose how much of the project to print. You can print the whole thing or pick date and page ranges.

Set other printing options, like the number of copies, page orientation, and paper size.

Add a header, footer, or legend

You can include headers and footers on each printed page. Some views also include a legend of the types of Gantt bars on each printed page. You can add, remove, or change the headers, footers, and legends like this:

Click File > Print.

Click Page setup (just below the Settings section).

Click the Header, Footer, or Legend tab.

Type your text in the Left, Center, or Right text box.

Use the buttons below the text box to format the text or add elements:

Page numbers

Time

Total pages

File name

Date

Picture

Want to get rid of the legend completely? On the Legend tab, under Located on, click None.

Prepare a report for printing

Format the report

Create and customize the report until it shows exactly the information you want to print. You can add charts, tables, and links, as well as change colors and add visual effects.

See the print layout as you work on the report

You can see how your printed report will look while you’re still working on it.

Click anywhere in the report, and then click Report Tools Design.

In the Page Setup group, click the option you want to see: Page Breaks, Margins, Orientation, or Size.

The report shows guidelines that change based on your choices.

For example, click Page Breaks to see how much of the report will show up on a printed page. Then click Size to pick a different paper size or rearrange the report elements until they all fit on a page.

To set other print options, like the number of copies or which pages to print, click File > Print and choose options under Settings.

Add a header or footer

Click File > Print.

Click Page setup (just below the Settings section).

Click the Header or Footer tab.

Type your text in the Left, Center, or Right text box.

Use the buttons below the text box to format the text or add elements:

Let Project help you set up a SharePoint tasks list that syncs with your project. Your team members can view the schedule and update their work in SharePoint, and you’ll see the changes in Project. And vice-versa.