Youth Art Connection is the arts and cultural enrichment program of Boys & Girls Clubs of Metro Atlanta and operates out of a 5,000 sq. ft. gallery and workshops space in downtown Atlanta.
YAC’s mission is to use the arts as a way to connect with underserved Atlanta youth who have developmental needs in basic skills, critical thinking, and values awareness; to ignite their creative potential and reinforce the organization’s efforts in building self-realization and pride with productive creative arts activities that strengthen youth’s resolve to turn away from destuctive activities and behaviors.

Website Link to Mission Statement:

www.youthartconnection.org and www.bgcma.org

2b. Organization History / Organizational Overview. Index of important events in organization's history.:

3b. Could any of these individuals assist in providing an oral history of your organization?:

No

Part 4.

4a. Is organization currently active?:

Yes

4b. Year activity suspended if no longer active.:

Organization Still Active

Part 5.

5a. Type of organization at its founding.:

Non-Profit [IRS certified]

5b. Type of organization currently, or at the termination of activities.:

Non-Profit [IRS certified]

Part 6.

6a. Does the organization have an archive?:

Yes

6b. Are there any short or long-term threats to the organization?:

None / Not Applicable

6c. Other threats to the organization::

Are there other threats to your organization? Please describe below.

Part 7.

7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.:

3. Neutral

7b. Has planning for the preservation and documentation of archive begun?:

No

7c. Does the organization know how and where to seek expertise and assistance?:

No

7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?:

Drain on Existing Staff Time

Part 8.

8a. Is the organization's archives in the collection of another institution or promised to one?:

No

8a. Location:

IF YES to 8: University (Name)

8b. Archival materials are also located at::

No

Where are these locations?:

Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]

Part 9.

9. Does the organization maintain archives for any other organization.:

No

survey_field_49:

IF YES to 9: 10a. Please describe:

Part 10a.

10a. Is the archive accessible to scholars, curators or researchers?:

No

Part 10d.

10d. Would you allow access in the future?:

Yes

Part 10e.

10e. Under what circumstances would access to archives be allowed.:

Any responsible person who wishes to look through stored boxes of files.

Part 11.

The following questions address the historical materials (type, quantity and storage) of the organization.
11a. Paper Files and Documents:

Correspondence

Exhibition or Production Files

Financial Records

Other Paper Files

11b. Artwork and Documentation:

Photographs

Videotapes

Other Artwork. Please describe below.

Other::

Lots of artwork on paper by youth worldwide.

11c. Press and Promotional Materials:

Announcements, Mailing Cards, etc.

Newspaper / Magazine / Media Clippings

Other::

Other Press or Promotional Materials:

11d. Printed Publications:

Brochures

Programs of Events

Other::

Other Printed Publications

Other::

Other

Part 12.

12. What years does the materials cover?:

1990-1999

2000-2005

Part 13.

13a. How is the material stored?:

Other Boxes

13b. Are some or all of these storage units “archival”?:

None

Part 14.

14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units:

21 - 30

14b. Estimated Number of Archive Drawers:

----

14c. Estimated Number of Archive Notebooks:

----

14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a:

1 - 10

Part 15.

15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?:

No

Part 16.

16a. Is there a key, index or finding aid to the materials inventoried?:

No

Part 16 / Electronic Files & Archival Management

16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?:

Yes

16g. Who is responsible for working with the archival material?:

General Staff

Part 17.

17. How are new materials processed?:

No System

Part 18.

18. What, if any, conservation methods are in place for both physical materials and electronic data?:

None or Limited

Part 19.

19. What type of climate-controls are present in the area[s] in which the archives are stored?:

20a. What are the goals for the historical materials for the next year?:

1.

20b. What are the biggest challenges to reaching these short-term goals?:

1.

20c. What goals are in place for the historical materials for the next three to five
years?:

1.

20d. What are the biggest challenges to reaching these long term goals?:

1.

20e. Are there any additional goals for the organizations historic materials?:

1.

Part 21.

21. Estimated cost to achieve these archival goals for the next year.:

----

Part 22.

22. Estimated cost to achieve these archival goals for the next five years.:

----

Part 24.

24. What archival issues could / should visual arts organizations address
collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization:

Promote professional standards / protocols for digitization

Part 25.

25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?:

No

Finish

survey_field_149:

I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.