Hosted Imaging Solutions

Data and document hosting services from AIMS include designing and implementing cost-effective Web Based Document Management systems. We use these systems to create a web accessible archive that leverages the latest online based document management technologies. Each application is customized to meet a client’s specific needs for an online web document hosting application. Web based document management system users can institute a search and retrieval process using previously established indices and document identification classifications.

Hosted Imaging Solutions

Only users with approved access to the information are able to retrieve it by use of identification logons and passwords. All transmissions to and from our web based document hosting and management servers employ 128 bit encryption via a Secure Socket Layer (SSL) protected URL. Data presently in electronic formats is integrated at high speed. For source documents, we provide scanning and indexing services from paper, microfilm, microfiche and aperture cards. Documents may consist of legacy back-file information or day-forward.

Another alternative is to handle legacy data on an “on-demand” basis. We store and then retrieve the data from the original form, convert it and transmit it “on-demand.” Clients can do day-forward scanning and indexing with their own staff or use our services. We afford numerous Internet online records storage, retrieval and processing alternatives. Data presently stored in electronic formats is integrated at high speed. For source documents, The Advantage Companies can scan and index from paper, microfilm, microfiche and aperture cards. Documents may consist of legacy back-file information or day-forward processing.

Among the web based document management system options:

The Advantage Companies can scan, index and upload all back-file and ongoing documents.

Clients can do their own scanning and indexing using their staff, we then upload and maintain the database.

We can convert a back-file of documents and clients can proceed with ongoing work. Clients can scan data and transmit to us via e-mail, FTP or CD and we then index and upload the documents.

For smaller volume applications, clients can use standard facsimile machines to transmit documents to us, we then index and upload them to our hosted website.

Advantage Information Management Solutions provides all administrative, backup, security, software upgrades, systems and database administration, hardware support and training. Web based access to the document hosting and management system is available anywhere that has a secure Internet connection. For those companies anxious to initiate an Internet oriented records management project, a system can be rapidly implemented. A “pilot system” can be created and demonstrated in a matter of only a few days. Then, using the results of the pilot, a system can be customized and installed in a matter of weeks. We can install a similar system within your company’s Intranet.

In today’s economic environment manufacturers must increase their overall business efficiency and reduce costs in order to remain competitive. Pressures to reduce product life cycles, improve quality, enforce standards, and comply with regulations make it vital for this sector to implement a document scanning and conversion solution. The Advantage Companies can assist by converting paper-based documents such as shipping/warehouse receipts, CAD drawings, letters, standard forms, reports, and even Emails into a digital format that can be searched and retrieved.

At Advantage Records Management & Storage, confidentiality of legal records is paramount to our operations. Only authorized client staff may request documents, which are handled in accordance with pre-established retrieval methods. Depending upon where the specific document lies within the process, electronic images can be immediately transmitted to the requestor. The document might be scanned and transmitted or the original might be photocopied and sent back in physical form.

Although patient chart conversions can vary from hundreds of thousands of images to millions of images, at Advantage Information Management Solutions, we understand that EVERY page may become critical when researched. EVERY page must be as legible as the original, no pages can be omitted and the data entered to identify the patient must be accurate. These three essentials have driven our focus on document scanning and conversion quality control over the years.

Over the past decade, government agencies at all levels have been increasingly relying upon electronic document management technologies to both improve upon their work process efficiencies and to deliver services to their constituents in a faster, more effective manner. During this time, Advantage Information Solutions has been fortunate to have partnered with dozens of government agencies to provide them with document scanning and conversion services.

Educational institutions of all sizes, public and private, are burdened with more paperwork than ever before. Dealing with paper-based business processes while struggling to comply with regulations such as NCLB, FERPA and HIPAA is tough for any administrator. Converting paper and microfilm student files (e.g. attendance documents, report cards, transcripts) to secure digital files can help your organization provide instant record access from any education system.