toro ECM tool : Document Management System

Our main tool is a Free Social Enterprise Content Management. It is a Collaborative Document Management System used for organizing and storing documents, and other content that relate to any organizational process.

toro ECM tool is distributed under the Open Source licence AGPLv3. This means you can download it by free. Please read our About page for details.

Main features are:

Document Libraries

All documents managed by our Document Management System are stored in Document Libraries. You can create as many as you need, each one of them with its own security and features. The documents are stored in a tree of directories created by the administrator.

Security. Three different types of permissions for accessing libraries can be assigned to users or groups of users: Read Access, Write Access & Library Local Administrator.

Moving Documents : If you have the right access, you can drag & drop documents through directories on desktop. You can also drag & drop complete directories. Selecting one or many documents, you can copy, move or create a link in a different library.

Subscribe yourself to a document or to a directory in a Library. You will be notified by notifications & alerts of any change made in the document/directory.

Tin Can API integration :Configure any library to send to your corporate LRS information such us tags, rates or comments provided by the users to the documents in your Library or notify your LRS that any user has read the documents on the Library.

2D BarCode Reader : Configure any library to activate this feature that is able to read any compatible barcode that could exists on any image you upload to the Library. Use the search by barcode feature in the advanced search to locate any barcode in your database.

Classic ECM features: Yes, of course. Check-in/check-out, version control, public or private documents, Expiration of Documents, Documents Usage Audit (activated by Library) and many others are features available in every Library configured for it.

Classic ECM features : Workflow. Three different workflows are available out of the box: direct publish, Local Administrator publish or three-step publish. The standard workflow can be modified if needed.

Personal Libraries : The administrator can configure a Personal Library for each user. The amount of disk available for each user can be configured.

Special Libraries: Images Libraries and Knowledge Base Libraries as an example.

Incorporate, Create & Manage Files

You can upload a file as new document, as a new version of an existing document or to replace an existing document. Also, you can user the multi-uploader to upload many files in a single time.

Upload documents using Drag&Drop on a Desktop.

F/S Spiders: So, you already have a F/S with your documentation? You can create a Spider for any Library to recreate your filesystem inside a directory of the Library and start working with torotools containing all your important content.

Collab Books. Our Document Management System includes a new way for creating content on-line in a collaborative way. Create wiki pages, public (visible online by other users) or private pages. Whenever the document is created, transform it into a PDF file. A chat is also available for each Collab Books.

Search, Publish & Rate Knowledge

Rate, Tag Documents. Any user can Rate and Tag (with any word) all documents in Libraries. A tag cloud is created dynamically for every directory.

Search Documents. Libraries have its own search panel inside. A global search can find any document (visible to the user) in any Library.

Notifications & alerts : torotools keeps the user informed in many different ways. Most important are the complete set of email notifications and the dynamic contextual alerts (that can be activated to be launched whenever the event happens or collected in the alert inbox).

My documents. A place where each user can find all documents he has access to (in chronological order). A search in MyDocs is also available.

Collaboration & Social

Fully integrated with toro Social Network tool. If both are activated, any users can see in his Activity Stream what”s going on in the ECM (restricted to the user permissions).

Documents 2.0: Another Social feature. Every document has a forum associated where the users can place comments about it. All the information extracted automatically from the document can be review in the same page (toro Social Network tool not required)

Team Rooms are a collaborative way for creating content. Instead of indivial content creation, torotools.es lets your organization to start groups of persons to collaborate in content creation. Once created, the Team will be able to grow itself by command of the administrators assigned. The features availables in a team room includes: Team Libraries, Team CollabBooks, Team Forum and Team Members.

A search by Tag is also available in the user”s Activity Stream.

Responsive

toro ECM tool UI is responsive Design based on Material Design.

toro ECM tool is a fully responsive web application. This means that the complete tool has been designed to work on mobile or tablet devices (recommended 5 inches screen minimum) as well as on desktops or laptops.