There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:

Task

Due time

driving the decision-making process

February-November

motivating the organisers and the volunteers

February-November

task and budget management

February-November

keeping the timeline up-to-date

February-November

writing regular blog posts on the official website of your local project

April-November

social media management

April-November

# operate transfer bots for secondary uploads (flickr) and do the moderation

# post regular updates on progress both on your external website and on the international mailing list
# organise local meetups with a focus towards monuments and try to get press atenttion, especially in local media
# keep adding all new photos to the lists on your local Wikipedia