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There was a Twitter conversation with Martin McKeay and Jerry Gamblin today talking about how geeks handle traveling with all our technology. Jerry suggested that Martin write a blog post, but I decided to beat him to the punch. 😉 This is part of an upcoming series of posts under the heading of Traveling Skills: The Art of Packing. In this post I’ll describe how and what I pack as a geek who travels with technology, as well as why.

My Travel Kit

These are the pieces of technology I pack with me wherever I go. Basically it’s my laptop, phone, camera, earbuds and a few cables and accessories.

Fenix E05 flashlight and one non-rechargeable alkaline AAA battery (these last way longer in storage than the rechargeable ones do)

iPad (usually, but not always)

Special mention: 3G Internet card (I used to travel with one of these and they’re great, but I don’t anymore)

I like to keep it simple. I keep all the cables and accessories in a clear ziplock bag so I never have to dig too far for things. The earbuds I usually keep in an exterior pocket of my bag or in my pants pocket.

My Support Kit

There are a variety of things I keep at home to support my travel kit. Most importantly are my chargers. The Nikon rarely runs out of juice, so I don’t have to worry about that. I also have extras of the cables and accessories, in case I lose one on the road I’m not without it on my next trip. I also have a battery charger and use rechargeables. They’re a bit more expensive, but worth it in the long run. All these things would be nice to have, but I really don’t use them often enough to justify bringing them along.

That brings me to my first philosophical rule of traveling with technology…

When in Doubt, Leave it Out

Equally as important as what I bring is what I don’t bring all the time. These are things that are either too heavy, or used too infrequently to justify bringing. If I know the job will call for something special then I’ll bring it, but normally I try to leave as much as possible at home.

Most people want to be prepared for whatever situation they may find themselves in. For geeks that means a lot of technical equipment. Phones, laptops, tablets, portable hard drives, external speakers, adapters, cables, chargers, batteries, antennas, and potentially dozens of other “can’t do without” items. And that doesn’t even include clothing, shoes, bags, books, and everything else. But all this stuff gets heavy and odds are you won’t end up using most of it. Here’s what I always ditch.

Small portable speakers. I have a couple of great pairs, but I don’t use them often, they’re heavy and whenever I go to use them I find the batteries have already died.

Extra laptop battery. I have replaced the battery once and it may be time to do it again. But I’d rather spend a little extra to have a fresh battery than lug an extra one around for months without needing it.

Lots of camera lenses. I just use the one. It was more expensive than going with several lenses, but it’s a way more portable option. Plus, I treat my DSLR as a point-and-shoot anyway – I just want to whip it out and start snapping, not mess with lenses and such.

Battery chargers. I only have one thing that requires a battery and I carry a spare. My DSLR has never run out of juice on me while I was on the road. Even on multi-week trips with hundreds of photos!

Bigger flashlight or headlamp. I chose this one because it fits on my keychain, is bright and runs on a standard size battery. I don’t use it often and so it’s a compromise as compared with a headlamp or a big maglite or something.

External hard drive. Do I really need access to 1TB of movies, songs, funny videos, or whatever? No. Do I need to backup everything over the course of a week? No. (See below for backing up on the road.) These things are bulky, require special cables, heavy and hardly ever get used.

Extra laptop. Even when I was traveling for work and forbidden from doing personal things on my work laptop, I never brought a second one. I found that if my phone and iPad weren’t enough then it could usually wait until I got home. (See the next section for ways around that.)

Here’s a tip from my article on adopting a minimalist packing philosophy: Start packing with absolutely nothing, then ask. If the answer to 3/4 is “yes” then bring it. If not, leave it.

Do I know it will be difficult, expensive or impossible to buy there?

Am I positive that I’ll use it as much as I think?

If I don’t bring it, will my trip be substantially worse?

Do I use this every day at home?

Consolidate, Standardize and Compromise

Standardize on batteries and cables. Use interchangeable plugs and cables (for example, I have this dual USB adapter) to charge your devices, rather than a specialty one for each device. To the degree you can, get devices that run on standard size batteries so you can just buy new ones rather than having to lug a charger. That also helps in case your proprietary battery dies. And use the same size batteries across devices if you can so you can simplify things.

Ditch point-and-shoot cameras. Annie Leibovitz recommends the iPhone to a point-and-shoot. So do I. They’re way simpler and more portable, and you can share the photos right away. If you don’t like an iPhone, the one you’ve got will probably do just fine. And if not, I’m revoking your geek card. 😉 If you’re a serious photographer there may be no getting around a DSLR, but these days I often leave it at home unless I know I’ll be going somewhere photogenic.

Use the Cloud for everything you can. Yes, cloud security is an issue, but you can find ways around that. Crash Plan or Jungle Disk can replace your portable hard drive for incremental backups. Tablets and smart phones can replace a lot of what you’d need a full size computer for. Google Docs works fairly well for simple editing, and CloudOn is a full-blown Microsoft Office instance accessible through an app. If you ever find yourself seriously in need of a computer, the iPad has apps for that too. Consider LogMeIn to remotely connect back to your desktop at home. Or OnLive Desktop will provide you with a virtual Windows desktop.