NCAA Division I Introduction to Financial Aid – Fundamental

NCAA Division I
Introduction to Financial Aid
– Fundamental Introduction
Alex Smith
Leeland Zeller
Learning Objectives
Identify fundamental financial aid legislation and
effectively explain the legislation to institutional
constituents;
 Apply specific financial aid legislation to basic factual
scenarios; and
 Analyze potential financial aid issues.

Topic Areas

Eligibility for financial aid.

Permissible types of financial aid.

Exempt institutional aid.

Period of the award.

Increase/reduction/cancellation of athletics aid.

Elements of athletics aid.

Team financial aid limits (head count and equivalency).
Eligibility for
Financial Aid
Eligibility for Financial Aid

May provide aid to a student-athlete who was initially
enrolled full time during that term.



Undergraduate with eligibility remaining under NCAA Bylaw
14.2 (five-year rule); or
Graduate student eligible under Bylaw 14.1.8.
Exceptions to full-time enrollment.



Final semester/quarter.
Exhausted eligibility student-athlete (within five-year period)
who is carrying all available courses needed for graduation.
Former student-athlete (beyond five-year period).
Permissible Institutional Aid


Funds administered by the institution:

Scholarships.

Grants.

Tuition waivers.

Employee dependent tuition benefits.

Loans.
Aid from government or private sources, if the institution:

Selects recipient or determines amount of aid; or

Provides matching or supplementary funds for a previously determined
recipient.
Other Permissible Aid

Parents and legal guardians.

Aid unrelated to athletics ability.

Established and continuing outside program (Bylaw
15.2.6.3).


Donor may not restrict recipient’s choice of institution.

No direct connection between donor and student-athlete’s
institution.

Not from an outside sports team or organization to studentathlete who is or was a member of the team or organization.
U.S. Olympic Committee.
Drop-In 1
• Soccer coach drops in with a couple of concerns:
o
Goalie has dropped to part time a few weeks into the spring
semester and coach is concerned that athletics aid needs to
be taken away for the remainder of the term.
o
Prospective student-athlete has received a home town
award as an area soccer player with the best overall high
school grade-point average and coach is concerned that she
can’t accept it because it’s only open to athletes.
Drop-In 1
• Soccer coach drops in with a couple of concerns:
o
Goalie has dropped to part time a few weeks into the spring
semester and coach is concerned that athletics aid needs to
be taken away for the remainder of the term.
• Aid does not need to be taken away. If the SA initially
enrolled in a minimum full-time program of studies, the
individual is eligible for financial aid even if he or she
drops to part time (Bylaw 15.01.5).
Drop-In 1
• Soccer coach drops in with a couple of concerns:
o
Prospective student-athlete has received a home town award as
an area soccer player with the best overall high school gradepoint average and coach is concerned that she can’t accept it
because it’s only open to athletes.
• May accept if meets 15.2.6.3
o Established and ongoing program to aid students;
o Choice of institutions not restricted; and
o No direct connection between donor and student-athlete’s
institution.
o Not provided by an outside sports team or organization
that conducts a competitive sports program to an
individual who is or has been a member of that team or
organization.
Requirements for
Awarding Financial
Aid
Period of the Award

One academic year up to remainder of the five-year period of
eligibility.

When student-athlete receives any benefits as part of grant-inaid or first day of class or practice, whichever is earlier.

One year grants-in-aid must be awarded in equal amounts for
each term of the academic year.

The summer term is a separate award from the regular academic
year award.
Bylaws 15.02.7, 15.3.3.1, 15.3.3.2
Exceptions to One-Year Period

Midyear enrollment.


Final semester/quarter.


Applicable if student-athlete’s first full-time term of
attendance at the certifying institution occurs after the first
term of the academic year.
Student-athlete must meet requirements of the final
semester/quarter exception.
Graduated during previous academic year (including
summer) and will exhaust eligibility during the
following fall term.
Exceptions to One-Year Period (Continued)
 One-time



exception.
Student-athlete has been enrolled full time at certifying
institution for at least one regular academic term; and
Student-athlete has not previously received athletics aid from the
certifying institution.
Eligibility exhausted/medical noncounter.

Agreement must specify nonathletically related conditions (e.g.,
academic requirements) for renewal.
Summer Aid


List of requirements per Bylaw 15.2.8.

Separate award, but no written statement required (Bylaw 15.3.3.2.1).

Summer prior to initial full-time enrollment.

Summer coursework may not be used to complete initial-eligibility or continuingeligibility (transfer eligibility, progress toward degree) requirements during initial
year of enrollment.
Continuing student-athletes.

Awarded in proportion to aid during prior academic year, unless:
o Exhausted eligibility and enrolled in degree-applicable courses.

First-time recipient in next academic year.
o May receive summer aid in proportion to athletics aid awarded for next
academic year.
Increase or Reduction of Aid

Increase permitted for any reason at any time.

Decrease not permitted from the time the student-athlete
signs until the conclusion of the period of the award.

Except:
o
Ineligible.
o
Fraud.
o
Serious misconduct.
o
Voluntary withdrawal.
o
Nonathletically related conditions.
Increase or Reduction of Aid


Decrease NOT permitted during the period of the award:

Based on the student-athlete’s athletics ability.

Because of an injury, illness or physical or mental medical
condition.

For any other athletics reason.
Hearing opportunity.
Release of Obligation
• Before becoming a counter for an academic year pursuant to a
one-year grant-in-aid.
• On own initiative, student-athlete may release institution from
obligation to provide athletically related financial aid.
• If awarded aid unrelated to athletics equal or greater than
signed award of athletically related aid.
Drop-In 2
• Swimming coach wants to see about doing the
following:
o
o
o
Get full summer covered for a swimmer who is currently a
.25, but who coach plans to increase to a full scholarship
next academic year.
Increase aid for the remainder of the year for most improved
diver whose father just lost his job.
Cancel aid for remainder of the year for two swimmers –
one for constant disregard for team rules and one for
requesting permission to contact other schools about
transferring.
Drop-In 2
• Swimming coach wants to see about doing the
following:
o
Get full summer covered for a swimmer who is currently a
.25, but who coach plans to increase to a full scholarship
next academic year.
• Summer aid must be in proportion to aid received for the
previous academic year. May look to SAF.
Drop-In 2
• Swimming coach wants to see about doing the
following:
o
Increase aid for the remainder of the year for most improved
diver whose father just lost his job.
• Increase permitted for any reason at any time.
Drop-In 2
• Swimming coach wants to see about doing the following:
o
Cancel aid for remainder of the year for two swimmers –
one for constant disregard for team rules and one for
requesting permission to contact other schools about
transferring.
•
•
Swimmer One - Absent nonathletically related conditions in
financial aid agreement regarding violation of team rules as
reason for reduction or cancellation, may not cancel.
Swimmer Two – May not cancel. Request for permission to
contact does not constitute a voluntary withdrawal.
Elements of
Financial Aid
Tuition and Fees

Tuition and fees.


Actual cost of tuition.
o
May only pay tuition to attend the awarding institution.
o
Summer school is a separate award.
Required institutional fees.
o
May pay course-related fees for a course in which the studentathlete is enrolled if institution pays these same fees for others in
the course who receive fees as part of a scholarship.
o
May not pay fees for services offered on an optional basis to the
student-body in general.
Impermissible Fees

Fees for prospective student-athletes.

Impermissible to waive, pay in advance or guarantee payment
of the following fees, unless consistent with institutional policy
of all prospective student-grantees.
o
o
o
o
o
o

Application processing fee.
Orientation-counseling tests fee required of all students.
Preadmission academic testing fee.
Advance tuition payment or room deposit.
Damage deposits for dormitory rooms.
ROTC deposits for military equipment.
Permissible to rebate first four fees following enrollment.
Room Allowance

Off-campus room stipend.

An institution may provide an amount equal to:
o
The institution’s official on-campus room allowance as listed in
its catalog;
o
The weighted average of the room costs for all students living in
on-campus facilities; or
o
The cost of room as calculated based on its policies and
procedures for calculating cost of attendance for all students.
Board Allowance

Off-campus board stipend.

An institution may provide an amount equal to:
o The maximum meal plan that is available to all students; or,
o
The cost of meals as calculated based on its policies and
procedures for calculating cost of attendance for all students.
o Excluding training table.
NCAA Proposal No. 2013-28 effective August 1, 2014
Books

Actual cost of required course-related books.




No limit on the dollar amount that may be provided.
Each book must be required for a course in which the
student-athlete is enrolled.
May provide cash equal to the actual cost of the books.
Books count as $800 in the denominator for purposes of
calculating a student-athlete’s equivalency.


Numerator reflects portion of year for which the studentathlete received books (e.g., $400 for one semester).
Must include value of books in the summer grant-in-aid.
No Retroactive Aid
• Institutional financial aid awarded to an enrolled studentathlete after the first day of classes in any term may not exceed
the remaining room and board charges and educational
expenses for that term and may not be made retroactive to the
beginning of that term.
Drop-In 3
• Wrestling coach has a couple of questions:
o
o
Has two wrestlers. One he signed for this year who just
received an initial-eligibility waiver for aid and practice.
The other he wants to sign now. Can he cover aid for the
whole term for both of them?
Can I provide all my wrestlers required and suggested
books? How?
Drop-In 3
• Wrestling coach has a couple of questions:
o
Has two wrestlers. One he signed for this year who just
received an initial-eligibility waiver for aid and practice.
The other he wants to sign now. Can he cover aid for the
whole term for both of them?
• Wrestler One - May cover full term as agreement signed
prior to term and retroactive aid not applicable.
• Wrestler Two – May not provide retroactive aid. Aid
may only cover remainder of term.
Drop-In 3
• Wrestling coach has a couple of questions:
o
Can I provide all my wrestlers required and suggested
books? How?
• May provide all wrestlers with suggested books per
16.3.1.1 (academic counseling/support services). May
also look to SAF
• Required books may only be provided as part of
financial aid. Athletics aid to cover would make all
wrestlers counters.
Individual and Team
Limits
Countable Aid

Individual limit.



Athletics aid up to the full grant-in-aid.
Nonathletics aid up to cost of attendance.
Team limit.



Athletics aid counts toward the team limit.
Once a counter, all institutional aid becomes countable
(except exempted institutional aid).
A student-athlete (other than a recruited football or
basketball student-athlete) does not become a counter
based on receipt of institutional aid granted without regard
to athletics ability.
Exempted Aid

Certain types of institutional aid may be exempt from
counting toward the institutional (team) limit for a studentathlete who is otherwise a counter.



Examples include honorary academic awards, federal needbased grants (e.g., SEOG), state need-based grants, state meritbased grants, etc.
Complete list is designated in Bylaw 15.02.4.3.
Certain government grants may be exempt from counting
toward a student-athlete’s cost of attendance.


Examples include AmeriCorps, Post-9/11 G.I. Bill.
Complete list is designated in Bylaw 15.02.4.3.
Head Count and Equivalency Sports


Head count sports have academic year limits for the total
number of counters.
Equivalency sports -- Aid expressed as a fraction.

Amount of aid received by the student-athlete (up to a full
grant-in-aid) as the numerator.

Full grant-in-aid as the denominator.

Actual or average method.
o
o
Actual method involves a calculation based on a studentathlete’s actual grant-in-aid.
Average method involves a calculation based on the average
value of a grant-in-aid at the institution.
Equivalencies: Use of Actual and Average
Methods
•
May use actual or average cost of any or all of the elements
(other than books), provided the same method is used in
the numerator and denominator.
•
Either method (or different combinations of methods
among elements) may be used for each student-athlete on
the same team or for separate teams.
•
It is not permissible to average the value of in-state and
out-of-state tuition and fees to determine an average cost
for tuition and fees.
Equivalency Exceptions

Academic Honor Awards – Based on high school record.



Exempt from equivalency computation provided recipient meets criteria in
Bylaw 15.5.3.2.2.1.
Additional criteria, if any, may not include athletics participation.
Academic Honor Awards – Transfer students.


Based solely on cumulative academic record at all collegiate institutions
previously attended or high school record and cumulative collegiate record.
Exempt from equivalency computation provided recipient achieved a
cumulative transferable grade-point average of at least 3.000 (based on a
maximum of 4.000).
Equivalency Exceptions (Continued)

Institutional academic scholarships.

Based solely on the recipient’s record at the certifying
institution.
o
o
o
Awarded independent of athletics.
Awarded consistent with pattern of all such awards made by the
institution.
Exempt from equivalency computation provided recipient has
completed at least one academic year at the certifying institution
and achieved a cumulative grade-point average of at least 3.000
(on a 4.000 scale) at the certifying institution.
Drop-In 4

Track and Field coach wants to provide a partial
athletics scholarship to a prospective student-athlete,
but is aware of several other potential aid options and
wants to determine impact on overall equivalency.
o
o
o
Academic award for students with above a 2.5 high school
grade-point average.
Institutional work in the central and athletics department
mail room.
Out of state tuition waiver for any student admitted to
institution from list of specific states.
Drop-In 4

Track and Field coach wants to provide a partial
athletics scholarship to a prospective student-athlete,
but is aware of several other potential aid options and
wants to determine impact on overall equivalency.
o
Academic award for students with above a 2.5 high school
grade-point average.
• Countable in team limits unless meets academic criteria
to exclude (top 10 percent of high school graduating
class, high school GPA of at least 3.50 or 105 ACT/1200
SAT)
Drop-In 4

Track and Field coach wants to provide a partial
athletics scholarship to a prospective student-athlete,
but is aware of several other potential aid options and
wants to determine impact on overall equivalency.
o
Institutional work in the central and athletics department
mail room.
• On or off campus work is not counted in team limits if
meets 15.2.7 (e.g., compensated for work actually
performed; at going rate in locality for similar services).
Drop-In 4

Track and Field coach wants to provide a partial
athletics scholarship to a prospective student-athlete,
but is aware of several other potential aid options and
wants to determine impact on overall equivalency.
o
Out of state tuition waiver for any student admitted to
institution from list of specific states.
• Institutional aid that would need to be counted in team
limits.
The Next Drop-In:
Resources
• Manual.
• LSDBi.
• Conference Office.
Still have a question?
• RSRO.
Questions?