Resources & Self Service

Intent to Register-Related Frequently Asked Questions

If you are planning on returning in September, you must complete and submit an Intent to Register (ITR) form. By completing an ITR form, you are letting Western know that you are returning, and the program that you plan to take next year. If you don't do this, you won't be able to register for courses.

What if I don’t meet the entry requirements for the module/degree I requested?

You will be registered in an alternative program in May (often BA Undeclared for students registering for second year). You will need to include/repeat courses in the future that will make you eligible for the module/degree you wish to pursue. You may need to contact a departmental counsellor to discuss your course selection after adjudication in May and before web registration.

What happens if I’m taking a course in the summer that is a prerequisite for the module I wish to pursue in the 2015/2016 academic year?

Your academic record will be reviewed (adjudicated) in May. Your eligibility for the requested module/degree will be based on courses completed in 2014-2015 and on the assumption that you’ll successfully complete the courses you are taking during the summer. You will be adjudicated again, after completion of the summer courses, to determine if you are eligible for your requested module/degree.

When can I register for summer courses?

Registration occurs online in March. The Summer Calendar will be available in February. You will have to do summer activation and change your user preferences at least 3 days prior to online registration.

Can I take a course at another university during the summer?

You may request a Letter of Permission through our Academic Counselling Office. Bring the course information (title, course number and description) to an Academic Counsellor during drop-in counselling hours. Find out the other University’s deadline and application procedure. Do this as early as possible, as the process can take up to 2 weeks.

What marks do I need to be eligible to return to Western in 2015-2016?

Progression requirements are found in the Academic Calendar. If you meet your progression requirements, you must achieve the minimum mark(s) in prerequisite courses to enter the module/degree requested on your Intent to Register. You will find out if you are accepted into your module/degree when you access your grade report online in May.

How do I access my grade report in May?

Your grade report which includes final marks and report comments, will be accessible on the web through Student Centre, after you have been adjudicated. Pay close attention to your grade report comments and follow the instructions, if any are given.

What does it mean if I am Required to Withdraw from Western?

See the Academic Calendar. You may appeal this decision by submitting a written request (form is available on the Academic Counselling website) for a Waiver of Progression Requirements to the Dean of Science.

How do I appeal a final grade after accessing my grade report?

Can I repeat a course?

A Course Repeat is any course previously attempted and recorded at Western. A course attempt having a passing grade may be repeated only once. A course attempt having a failing grade may be repeated only twice. Further course repeats may be authorized only by the Dean of the Faculty in which the student is registered. Grades (including failures) for all course attempts will appear on the transcript and will be included in the accumulation of course attempts and maximum failures allowed. All but the most recent course attempt will appear on the transcript as Repeated, No credit and will be excluded from cumulative average calculations used for progression requirements.

What do I do if I want to change my module after I complete my Intent to Register?

During the ITR period, a student may go online and make changes to his/her original selection(s) at any time. Once the ITR period is over, you will need to contact the Academic Counselling Office to see if the changes can be made.

After Intent to Register period has ended, What if I wish to cancel my registration for next academic year?

You must provide written authorization (fax, letter, in person) that you wish to cancel your proposed registration. This needs to be done by the middle of August. The Change of Status form can be found on the Academic Counselling website.