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Article I - Separation

Types of Separation

Employees of the library system are separated from employment through
resignation, compulsory resignation, retirement, lay-off, dismissal, disability, or
death.

Resignation

Resignation is a personal decision, submitted in writing, to leave the employment of
the library for reasons determined by the individual resigning. Employees who
resign for any reason should give their supervisors at least two weeks notice. A
shorter period may be agreed upon by the supervisor, employee, and director. The
Business Manager will provide information about continuing health insurance
coverage and withdrawing retirement contributions.

Compulsory Resignation

If any employee is absent for three consecutive days without notifying the
appropriate supervisor, the library will assume voluntary resignation, barring
extenuating circumstances.

Retirement

The retirement of an employee shall consist of the voluntary separation of an
employee who has met the requirements under the Teachers Retirement System.

Applications for retirement benefits should be completed and mailed to the
Teacher’s Retirement System at least 90 days prior to retirement date. The
Business Manager has the appropriate paperwork.

Layoff

In the event of State or County requirements, financial hardship, absence of
sufficient work, or a change in the library’s organizational structure, the Board may
take action to reduce personnel costs. If circumstances require that the library staff
be reduced in number, affected employees will be given as much notice as
possible before this occurs. Action prior to layoff are reduction of hours, reduction
of salary, and/or reduction by attrition. Criteria for layoff will be: 1) performance; 2)
essential nature of position; 3) seniority.

Dismissal

Dismissals shall constitute discharges or separations and shall be governed by the
provisions set forth in these policies.

Disability

The library director, at the library system’s expense, may require an employee of
the library system to be examined by a physician or other appropriate medical
professional designated by the library director to determine medical disability of that
employee. A written report to the library director will be provided by the medical
professional stating their findings. When a disability is discovered that impairs the
effectiveness of the employee to perform his or her job or makes the continuation
of the job a danger for the employee, patrons or library system the following action
may be taken:

If the disability is correctable, the employee shall be allowed a reasonable
specified time, as determined by the library director, to have it corrected. Such
time will be charged as sick leave. If the employee does not have accrued sick
leave, then such time will be charged to annual leave. If the employee does
not have accrued annual leave, then such time will be charged as leave without
pay. If the employee fails to take action to have the disability corrected within
the specified time, the employee may be subject to disciplinary action or
dismissal.

If, in the opinion of the examining medical professional, the disability cannot be
corrected, the library director will attempt to re-assign the employee to a job
position which the employee can perform satisfactorily. If successful
placement cannot be accomplished, the library director shall take steps to
separate the employee from the library through retirement, or dismissal.

Death

Separation shall be effective as the date of the death of the employee. All
compensation due to such employee as of the effective date of separation shall be
paid to the beneficiary of the employee, the surviving spouse of such employee or
to the estate of such employee as may be determined by law or by the applicable
executed documents in the personnel folder of such employee.

Turn in of Property and Equipment

At the time of separation and prior to final payment of a terminating employee, all
records, assets, keys and other items of library property in the employee’s personal
custody shall be transferred to the Administrative Assistant.

Rights of Employees

Employees who separate shall receive payment for all earned salary and those
employees who have earned annual leave shall receive payment for all earned
annual leave at the time of separation.