The Criminal Records Unit is under the Operations Division and supports the Enforcement Division of the Sheriff’s Office. The unit is responsible for the processing of all police reports generated by the Marion County Sheriff’s Office. All reports are scanned and entered into a police records management system. The data is reported yearly to the FBI’s Criminal Justice Information System, which produces the publication titled “Crime in the United States.”

The Criminal Records Unit is comprised of five technicians who process approximately 25,000 police incident reports a year. This section is literally the backbone of the sheriff’s office operations and is crucial in order to prosecute crimes. All police reports are funneled through the Criminal Records Unit who is responsible for making sure that proper government agencies receive the reports and the necessary documents associated with a case. Examples include the District Attorney’s office that will prosecute the case, the Oregon Liquor Control Commission when an establishment or person is unlawfully serving alcohol to another person, the Oregon Department of Transportation when someone is involved in a motor vehicle accident and the Alcohol, Tobacco and Firearms administration when someone unlawfully possesses a firearm under Federal Law. Technicians also conduct local records checks and process requests for copies of reports that are releasable for public inspection. Technicians enter and maintain all persons and property into the Law Enforcement Data System – the statewide database that is accessible to all law enforcement agencies for purposes of confirming the existence of stolen items, missing or wanted persons and the like.

The criminal records unit is open to the public Monday through Friday from 8:00 a.m. to 5:00 p.m. After hours, weekends and holidays, the sheriff’s office jail (Institutions Division) takes over responsibility for answering inquiries and entering information into the statewide and national database for the Sheriff’s Office.

I received a citation to appear in court and lost the citation. Where do I go?

Answer: You need to contact either the Circuit Court or Justice Court if a Deputy Sheriff issued you a citation. If a City Police Officer issued you a citation, it is possible you need to contact the Municipal Court of that particular jurisdiction.