Fee Policy

FEES POLICY

Rationale:

To ensure that all records of fees charged and payments made, as well as enrolment and attendance information are up to date and accessible at all times.

Procedures:

Cromwell Early Learning Centre will have its Fees Schedule available at all times for parents/caregivers, Ministry of Education, Licence holder, Parent Committee, all employees and the Board of Trustees.

Fees will also be included in the parent induction booklet for parents/caregivers on enrolment.

Fees are invoiced once a month – you are able to select the frequency of payments that best suits your needs and help keep on top of your account.

Children over 3 are able to claim 20 ECE hours – you can claim up to 6 hours per day and 20 hours in total across a week.

2 weeks’ notice of a child leaving or changing sessions is expected. Fees will be charged for this time.

The fee rate above 20 ECE hours is $4 per hour.

When applying for a WINZ subsidy fees will be deducted in full until the subsidy payments have commenced. If backdated, a credit will be held on the child’s account until further fees need to be deducted.

Parents/ caregivers will be charged the full fee for any time their child/children is/are booked with the exception of when Cromwell Early Learning Centre is closed due to holiday breaks over the 3 week shut down period at Christmas.

CELCI is a cashless centre. Fees will be deducted from your nominated bank account paid via automatic payment or direct credit into the nominated bank account of Cromwell Early Learning Centre.

There is a late fee of $1 per minute if parents/caregivers have not collected their child/children by the end of their booked session. This is to pay staff for overtime that they may have had to work.

Fee increases are decided at an AGM meeting – parents will be given 1 month’s written notice of any increase.

If fees remain unpaid the following action will occur:

Parents/caregivers will be receive a phone call or e-mail. Prompt payment must be received within 5 working days of receiving this notification.

If payment is not received it will result in the child concerned losing their booking.

In the case of having to recover money through a debt collection agency, the person responsible for the bill will incur the fee of the collection charged.