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Historical Adjusted Graduation Cohort – Frequently Asked Questions (FAQ)
Question Answer
How can I determine the
cohort year for a student
who was NOT in my district
for the 9th grade?
Determining the cohort year can be a challenge if you received the student for the first time in a grade greater
than 9th grade. There are three things you can look at to assist you in determining the cohort year:
1. Look at the student's transcript and records received from their previous school to see if it indicates what year
they began high school.
2. Compare the pre‐populated cohort year with what you determine from the transcript or know currently about
the student. The Wave utilized Drop Out Records, Wave data, and State Assessments historically to attempt to
pre‐populate the correct cohort year for the student.
3. If you have no other record or data other than the year the student entered your school, utilize the grade they
began in and count backwards to ninth grade to determine their cohort year (e.g. If the student entered your
school as an 11th grader, assume that two years prior was the ninth grade year and the first year of high school.)
If I make a change in my
Student Information
System, will it update the
report?
No. This data was compiled utilizing historical Wave data, State Assessment data, and Drop Out Report data. It is
a starter set of data for each school to begin working with. At this point, new records must be entered manually
and any incorrect records must be edited manually on screen. No updates will be applied to the data.
If the data is not correct,
can I change it?
Yes. All of the data elements on this report can be edited. Modify whatever is necessary to produce an accurate
report that would be true as of the end of the reporting year for school year 2011‐2012.
I have a missing student ‐
should they be reported?
All students currently on the report, must be reported and check for accuracy. The process below pertains to a
student who is missing from the report and how to determine if that student should be added.
1. Are they a graduate of the class of 2012 (i.e. Did they graduate in 2011 ‐ 2012?)? If Yes ‐ STOP ‐ Report the
student, If No ‐ Continue
2. Were they in 12th grade during the 2011‐2012 school year? If Yes ‐ STOP ‐ Report the student, If No ‐ Continue
3. Did they enroll in high school for the first time during the 2008‐2009 school year (i.e. A 2012 cohort)? If No ‐
STOP ‐ Do Not Report, If Yes ‐ Continue
4. Did they graduate prior to the 2011‐2012 school year? If Yes ‐ STOP ‐ Report the student, If No ‐ Continue
5. Were they in grades 9 ‐ 11? If No ‐ STOP ‐ Do Not Report, If Yes, Continue
6. Did they drop out in FY2009, FY2010, FY2011, or FY2012 with no known re‐entry during any of those years
following the drop out? If Yes ‐ STOP ‐ Report the student, If No ‐ Continue (Note: All drop outs were pre‐populated
using the drop out report, if the student is missing, but was reported as a drop out at any time during
the last four years on the drop out report, check the "Reports" section of the Historical Adjusted Graduation
Cohort application and find the student in the drop out report. If they are there, see why they were not included.
They may have re‐enrolled in another school after being reported as a drop out and were removed for that reason.
If they were removed for that reason, they do not have to be reported because they re‐enrolled, but you may not
have been aware of the enrollment prior to reporting them as a drop out)
7. Did they attend your school during the 2011‐2012 school year? If No ‐ STOP ‐ Do Not Report, If Yes ‐ STOP ‐
Report the student

Historical Adjusted Graduation Cohort – Frequently Asked Questions (FAQ)
Question Answer
How can I determine the
cohort year for a student
who was NOT in my district
for the 9th grade?
Determining the cohort year can be a challenge if you received the student for the first time in a grade greater
than 9th grade. There are three things you can look at to assist you in determining the cohort year:
1. Look at the student's transcript and records received from their previous school to see if it indicates what year
they began high school.
2. Compare the pre‐populated cohort year with what you determine from the transcript or know currently about
the student. The Wave utilized Drop Out Records, Wave data, and State Assessments historically to attempt to
pre‐populate the correct cohort year for the student.
3. If you have no other record or data other than the year the student entered your school, utilize the grade they
began in and count backwards to ninth grade to determine their cohort year (e.g. If the student entered your
school as an 11th grader, assume that two years prior was the ninth grade year and the first year of high school.)
If I make a change in my
Student Information
System, will it update the
report?
No. This data was compiled utilizing historical Wave data, State Assessment data, and Drop Out Report data. It is
a starter set of data for each school to begin working with. At this point, new records must be entered manually
and any incorrect records must be edited manually on screen. No updates will be applied to the data.
If the data is not correct,
can I change it?
Yes. All of the data elements on this report can be edited. Modify whatever is necessary to produce an accurate
report that would be true as of the end of the reporting year for school year 2011‐2012.
I have a missing student ‐
should they be reported?
All students currently on the report, must be reported and check for accuracy. The process below pertains to a
student who is missing from the report and how to determine if that student should be added.
1. Are they a graduate of the class of 2012 (i.e. Did they graduate in 2011 ‐ 2012?)? If Yes ‐ STOP ‐ Report the
student, If No ‐ Continue
2. Were they in 12th grade during the 2011‐2012 school year? If Yes ‐ STOP ‐ Report the student, If No ‐ Continue
3. Did they enroll in high school for the first time during the 2008‐2009 school year (i.e. A 2012 cohort)? If No ‐
STOP ‐ Do Not Report, If Yes ‐ Continue
4. Did they graduate prior to the 2011‐2012 school year? If Yes ‐ STOP ‐ Report the student, If No ‐ Continue
5. Were they in grades 9 ‐ 11? If No ‐ STOP ‐ Do Not Report, If Yes, Continue
6. Did they drop out in FY2009, FY2010, FY2011, or FY2012 with no known re‐entry during any of those years
following the drop out? If Yes ‐ STOP ‐ Report the student, If No ‐ Continue (Note: All drop outs were pre‐populated
using the drop out report, if the student is missing, but was reported as a drop out at any time during
the last four years on the drop out report, check the "Reports" section of the Historical Adjusted Graduation
Cohort application and find the student in the drop out report. If they are there, see why they were not included.
They may have re‐enrolled in another school after being reported as a drop out and were removed for that reason.
If they were removed for that reason, they do not have to be reported because they re‐enrolled, but you may not
have been aware of the enrollment prior to reporting them as a drop out)
7. Did they attend your school during the 2011‐2012 school year? If No ‐ STOP ‐ Do Not Report, If Yes ‐ STOP ‐
Report the student