STREAMLINING THE NIH NON-COMPETING CONTINUATION APPLICATION
NIH GUIDE, Volume 23, Number 38, October 28, 1994
P.T. 34
Keywords:
Grants Administration/Policy+
National Institutes of Health
In the spirit of the Federal Government's reinvention initiatives,
the National Institutes of Health has developed a simplified process
for the submission of information prior to the issuance of a non-
competing award.
Currently, a progress report and four financial documents are
required each year for each grant. Two of these financial documents
are in the non-competing continuation application kit (PHS 2590) -- a
budget for the next budget period and an estimated report of
expenditures for the current budget period. In addition, the grantee
institution is required to submit a Financial Status Report no later
than 90 days after the close of the budget period and a Federal Cash
Transaction Report.
At the time a competitive award is negotiated, NIH staff assure that
proposed costs are allowable, allocable, reasonable, and necessary
for the project. These costs are analyzed for each year of the
project at the time of the initial award, and reasonable annual
increments are provided. Since the budget is negotiated for all
years of the project period at the time of the initial award, annual
requirements for financial documentation are being streamlined. Only
a modified progress report, the Federal Cash Transaction Report, and
the Financial Status Report will be required to enable NIH staff to
monitor the scientific and financial aspects of the project.
The simplified non-competing continuation application process is
effective immediately. Instructions are below.
SUPPLEMENTAL INSTRUCTIONS FOR THE SIMPLIFIED NON-COMPETING
CONTINUATION APPLICATION
These instructions should be used in conjunction with the
instructions in the PHS 2590 application kit to submit information
for determinations of continued support. Elements in the PHS 2590
remain the same, e.g., a biographical sketch page is still required
for new key personnel, and when additional information is required,
appropriate pages from the PHS 2590 kit should be used.
These instructions apply to R01, R03, R13, R15, R18, R21, R24, R25,
R29, R37, R42, R44, and all K series mechanisms:
1. Complete the face page (form page 1), the Progress Report Summary
(form page 6), the personnel and study subjects page (form page 7),
the checklist page (form page 8), and provide a brief, two page,
progress report (tables and/or figures that summarize key
accomplishments may be in addition to the two pages). It is not
necessary to complete the indirect cost portion of the checklist page
unless there is a change in performance site.
2. Answers to the following questions should be inserted before the
progress report.
a. Has there been a change in other support of key personnel since
the last reporting period? If yes, form page 5 of the PHS 2590
application kit must be completed. If no, so state.
b. Will there be, in the next budget period, significant rebudgeting
of funds and/or change in level of effort for key personnel from what
was approved for this project? If yes, the budget page (form page 2)
and the budget justification page (form page 3) of the PHS 2590 kit
must be completed. If no, so state.
c. Any estimated unobligated balance (including prior year
carryover) that is greater than 25 percent of the current year's
total budget or more than $250,000 must be explained.
After reviewing the continuation application, program or grants
management staff may require additional information to evaluate the
project for continued funding. Failure to provide this information
in a timely manner will result in a delayed award.
If a project or grantee organization requires closer monitoring by
nih staff, the project and/or organization may be exempted from using
the simplified non-competing continuation application procedures.
INQUIRIES
If there are questions concerning the simplified non-competing
continuation application procedure for a specific award, contact the
grants management specialist or program administrator who is
responsible for the administration of the award.
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