031 Avansovka integrated into 1C, Russia expense reporting system and Russias accounting platform work together

Avansovka, Russias expense reporting system is integrated into 1C

As of today the team around the Avansovka Platform is hapy to report that Avansovka, Russias expense reporting platform is integrated into 1C.

With the integration into 1C the next big technical step for the Avansovka Platform has been done which will simplify the work of the Accountant substantially.

And as the Avansovka platform is build on the principle flexibility by design so is this integration solved by some straight forward and simple means.

Avansovka is now integrated into 1C. Making expense reporting even easier.

How does the integration Avansovka and 1C work

The integration between Avansovka is very easy.

The App is generating the standard reports abour your expenses. The standard reports are suplemented by one more report which is in the data format XML. This additional XML file is send with the other informations to the accountant per email from the mobile phone and the accountant then uploads the XML File.

In order to upload the XML file the accountant just complements his 1C system by a small plugin which he can download here.

Does anything change in the usage for the user on the App

Actually, about nothing changes. Go to the reports sheet and when you send your expenses per email to your accountant or assistant then just select the function “send 1C data per email” and to the standard report also
the XML file is attached. Simple.

How to install the 1C Plugin for Avansovka, so that you can automatically upload the data

To be detailed.

What are the functionalities of the 1C Plugin

Unload of data into 1C

In the core the 1C plugin allows the accountant to upload the data from the app as it concerns single expense items added to the app.

Recognize the user automatically

The plugin has a functionality to understand based on the information written into the app who generated the expense data. If the plugin does not recognize the user automatically the accountant can correct this manually and the user is updated how he needs to set up his App.

Buffer records – future function

The plugin allows to read in data and buffer it in the plugin. This e.g. comes handy if the user is sending different XML Files but they all should go on the same expense report. Then the accountant just reads in the data and buffers it. And then sends it over to 1C when all has been received.

Select the data to be processed by 1C – future function

As the plugin allows to buffer data received it for sure can also only selectivly send the data to 1C. This allows the accountant to select from the expenses received the expenses the accountant wants to group together.

Generate the correct exchange rate and document it – future function

If an expense is in a foreign currency the plugin has the neat tool that it already can process the exhange rate.
So if there are multiple expenses in one currency and the amounts are inputed by the user the accountant just adds the exchange rate and all is automatically calcualted and documented. And best of it, only once enter the exchange rate and all is calculated and documented.

Email functions – future function

One of these great futures. Our developer team is in the process to work on how to integrate email into 1C in order to allow automatic functions like confirming that certain expense reports have been booked etc. This will simplify it for the user and the accountant in many aspects.

Plugin version check – future function

The Avansovka App on the mobile is constantly in contact with the play store of google or the app store of Apple. So if a new version of the plugin is available, this information is transfered to the App. Then when the App generates a new XML file this version number is transfered. And if the plugin understands that it is not the newest version the plugin informs the user so that the user can update easily the plugin.