Records Management & Retention

The University follows the records retention schedules set forth by the State of Tennessee
Records Management Division, as approved by the State's Public Records Commission.
To comply with the procedures of the Records Management Division, MTSU has established
the following:

Designation of a Records Officer

Records Coordinators for each University Division/unit

Annual records destruction events

An MTSU Certificate of Records Destruction

A Records Retention Database

In addition, the State's records classifications and retention schedules have been
condensed into a single document for MTSU use entitled, “Records Classification Guide”
with a list of the record types most applicable to the University. The Records Classification
Guide provides a description of the record type; the corresponding State classification
number (RDA, SW, or SW-U number); the retention period; and a description of the ending
action for the record (destruction or to keep permanently). As new Classifications
are created and/or updated by the State’s Records Management Division that are applicable
to the University, the Records Classification Guide will be updated.

The following is a list of documents and resources to assist the MTSU community with
the maintenance, retention, and disposal of certain records. Updates to this section
will occur as State record classification number updates occur.