Formula funds must be spent in accordance with the rules and regulations set forth by the University of Connecticut and the State of Connecticut. In addition, the Formula funded projects are subject to the provisions of the “Uniform Federal Assistance Regulation 7 CFR Part 3015” and “OMB Circular A-21”

Budgets and Allowable Costs

Funds are provided to the PI through a dedicated FRS account. Funds are distributed based on Department authorization and availability of Federal Funds.

Budget periods are based on the federal fiscal year and run from October 1 to September 30th. No expenditures may be incurred before the start date or after the end date of the budget period. Unused funds from one budget period MAY NOT be carried forward to the next budget period.

Publications

Hatch Fund guidelines suggest that the following acknowledgement appear in every publication of material that is based upon or developed under the support of Formula grants:

“This material is based upon work supported by the Cooperative State Research Service, U.S. Department of Agriculture, under ID number (the recipient should enter the applicable project number here).”

In addition, every publication, excluding articles or papers published in scientific journals, must contain the following disclaimer:

“Any opinions, findings, conclusions, or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the view of the U.S. Department of Agriculture.”

Reporting

Annual and Final Project Accomplishment Reports, AD-421.

The SAES is required to submit annual and final reports for each approved formula fund project (Hatch, Multistate, Animal Health, McIntire-Stennis) that it maintains. USDA requires that these reports be submitted to Washington D.C. by April 1st each year. SAES’ responsibility includes review and approval of these reports, as well as the submission to USDA. The absolute deadline for receipt of Accomplishment Reports for formula fund projects will be February 1each year. Annual reports will be accepted anytime between January 1 through February 1. Click here for the Accomplishment Report AD-421 Instructions.