Why choose Heap360 for your event?

Large scale event management can be a difficult, but with Heap360 it has never been this easy!

1

2

3

4

1

Events in focus

2

Easy to use

3

Customization at the core

4

Fully responsive

Events in focus

Everything in Heap360 has been designed with event management in mind. Insights and best-practices has been gathered by cooperating with some of the frontrunners of the event management business. Having a hundred users or thousands makes no difference, it is just as simple, fast and easy.

Easy to use

Having thousands of users using your system for what might only be a weekend it is paramount that it is easy to use. Heap360 is just that! The design is minimalistic, fast and very intutive – this guarantees productive users from the get-go.

Customization at the core

No two events are alike and that is why Heap360 provides powerful tools for customization. Custom domain-names, custom design, custom user data fields just to name a few of the possibilites!

Fully responsive

We know that your volunteer browse the web from their phones. We also know that you probably won’t have a laptop handy when you have to check who’s coming in for the next shift. That’s why all volunteer and core features are optimized for mobile use.

See Heap360 in action!

Just type in your name and e-mail and we will show you how Heap360 can help your event.

Features that make your life easier

We take care of all the steps related to managing your people

Designed with big event management in mind; thousands of users are easily managed and distributed across teams and areas with Heap360. Empower your employees by giving them powerful management capabilities! Heap360 takes care of everything from volunteers signing up to paying a security deposit.
Because we know that access management is crucial for large events, Heap360 let’s you assign specific access passes to people based on their role or extra bonus items based on how much they work.

Communication is key

Communication is crucial to keeping your event running. That’s why Heap360 offers you features to communicate with your volunteers internally in the system, through e-mail and even by SMS. You can segment who you want to communicate to by either their type, team or even when they are scheduled to work – great for sending updates to everyone currently working

Make sure that everyone show up on time

Scheduling people can be a pain, but it should not be ! In fact, it should be as easy as dragging and dropping shifts and people, so that’s how we made it in Heap360. If you’re not interested in doing all the scheduling yourself, you can let volunteers wish for or select their own shifts. And of course, we made it possible to only let certain people pick their own shifts.

When you have everyone scheduled to their shifts, we will send them a SMS reminder in advance of their shift to make sure they remember it.

Taking your event to the next level

Use a default dashboard or customize your own to gain a good overview of the state of your event – easy and effective! The data in Heap360 is crucial for your event to learn and grow, so we have made it easy for you to get an overview and segment all the data your need.

Tired of 100 Excel sheets with guest lists?

Why not just let guestlists and accreditations take care of themselves? Instead of going back on forth via. email about who should be on a partners guestlist, or which photographer a newspaper is going to bring, just enter how many people they’re allowed to bring, their e-mail, and let them take of the rest. Heap360 makes sure that they only get the amount and type of accreditations that you specify, and we make it easy for your staff to check them in.

Let us take care of the updates and new features

Heap360 is a SaaS (Software-as-a-service) product, which means that we take of all the hosting and updating – all the time. At the same time, we always listen to our customers requests and ideas for improvements. That means that Heap360 is constantly being updated with improvements and new great features, included in the price of course.

Giving people the right access

People working at your event need to get in through the front door, but some of them probably also need extra access to certain areas. Using Heap360 you can define which users should get what kind of tickets for the event. It’s even possible to make sure that they can’t download their ticket or check-in before they pay a security deposit or at least have a look at what shifts they’re supposed to be at. It’s all up to you!

Keep all information in one system, use Heap360 for storing extra files.

Whether you need to share a PDF-document, a photo or maybe even a video, you can use Heap360 to make sure that it’s only shared with the right people. We make sure that people always have rights to see files related to them, and if they’re moved from one team to another so are their permissions. You can share files with everyone or just selected groups of people.

Stuck? We’re here to help!

Even though we try to make everything as easy an intuitive as possible, sometimes some extra help might be required. That is why we have made guide videos and support articles to help you in almost every case. Should you need extra help, we’re always available on our email to help you.