Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.
Kronos Workforce Ready is a single cloud-based...
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Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.
Kronos Workforce Ready is a single cloud-based...
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.
For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed...
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.
For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed...
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ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries.
The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance...
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ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries.
The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance...
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines...
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines...
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software...
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RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software...
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BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)...
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BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)...
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Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recruiting...
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Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recruiting...
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PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The...
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PayFocus from Benefitmall is an online payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software offers personnel tracking and on boarding. The...
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and...
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ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and...
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers...
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Paycor’s Perform is an integrated cloud-based software suite that offers functionality to encompasses the entire employee lifecycle - from recruiting and onboarding to time and attendance management. Collectively, the solution offers...
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Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational...
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Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational...
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Newton Applicant Tracking solution is a cloud-based platform that helps recruiting professionals improve the hiring processes and manage workflows of the different recruiting departments. The tool can be accessed on any tablet, smartphone,...
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Newton Applicant Tracking solution is a cloud-based platform that helps recruiting professionals improve the hiring processes and manage workflows of the different recruiting departments. The tool can be accessed on any tablet, smartphone,...
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SAP SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce. The solution offers tools for both enterprise organizations and small businesses. It's cloud-based, so the...
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SAP SuccessFactors business software provides organizations with an integrated suite of features to manage their workforce. The solution offers tools for both enterprise organizations and small businesses. It's cloud-based, so the...
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Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and...
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Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and...
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Threads culture is an HR software that helps managers hire new employees and give performance review to existing employees as per companies’ culture policy. The software helps recruiters in hiring employees with ideals and principles...
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Threads culture is an HR software that helps managers hire new employees and give performance review to existing employees as per companies’ culture policy. The software helps recruiters in hiring employees with ideals and principles...
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Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll...
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Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll...
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Buyer's Guide

Congratulations—that highly qualified candidate has finally accepted your organization’s job offer! Now what? Enter onboarding software, which helps companies transition new hires to become full-fledged employees. Using this helpful guide, you can learn more about the onboarding software market and make a more informed buying decision.

What Is Onboarding Software?

In a perfect world, new hires would be productive employees on day one. Unfortunately, that’s not the reality. Work eligibility and tax documents need to be filled out and filed, employee handbooks need to be walked through, payroll accounts need to be set up and more. Historically considered a paper-based process, onboarding can be a time-sucking nightmare for human resources (HR) departments, especially during a hiring boom.

Onboarding software offers a digital solution to automate all of the above-listed tasks, and more. Customized workflows can be set up for new employees, at which point the software takes over—walking employees through necessary paperwork, checking for errors, filing to the appropriate regulatory agencies and, finally, storing digital copies for safekeeping. All the while, HR departments can track progress to ensure the onboarding process is quick and painless for both managers and employees.

Common Functionality of Onboarding Software

While this can vary by system, here are some typical capabilities you’ll find in onboarding software:

Electronic forms

I-9s, W-4s, new employee forms and more—all are digitized for easy replication, transferring, signing and storage.

Online document storage

Keeps completed, signed forms in a secure online library to be accessed as needed.

Automated workflows

Allows users to set up custom workflows, after which point the software walks new hires through the onboarding process automatically—no human intervention required.

Background checks

Many products integrate with major background check providers so users can order drug screenings, skills assessments and more, straight from the platform.

New hire task management

Includes progress metrics, task assignment and automated notifications to ensure all parties are on track with onboarding.

Best-of-Breed or Integrated Suite?

Onboarding software can be bought as a best-of-breed product or as part of a more comprehensive integrated suite. In fact, because the onboarding process represents a transition phase and doesn’t fall squarely into the realm of either recruiting or core HR functions (such as personnel tracking and payroll), onboarding functionality can often be found in a variety of different HR software platforms.

For example, applicant tracking systems (ATSs) may have onboarding functionality; human resources information systems (HRISs) and human resources management systems (HRMSs) can have it as well. Some software suites even cover the entire employee life cycle, including recruitment, onboarding and core HR capabilities.

What kind of onboarding software you choose will depend on your organization’s budget and functionality needs. However, even best-of-breed solutions can be integrated with many other platforms to create a seamless experience for employees and HR departments alike.

Onboarding Software Pricing

Onboarding software is typically priced one of two ways: either as a monthly subscription or as a perpetual license, with pricing generally based on the size of the organization or the average number of employees an organization onboards in a given month.

Perpetual license. The organization pays for the software up front, effectively owning it in perpetuity. With a perpetual license, the software is typically deployed on the organization’s computers and servers. Though organizations pay an upfront fee, they may have to pay annual fees for support, maintenance and/or upgrades.

Subscription. The organizations pays a monthly subscription fee to use the software, which is typically cloud-hosted and accessed through a web browser. Typically the fees for support, maintenance and upgrades are wrapped into the final subscription price, so organizations often have a better idea of what their long-term expenditure on the software will be.

Market Trends to Understand

Keep the following market trends in mind during your search for new onboarding software:

An increased focus on the new-hire experience. As employee engagement becomes an increasingly important concern, more onboarding platforms are now focused on making the process more enjoyable for new workers. Not only do these platforms take care of worker compliance needs, some also have built-in new-hire orientation functionality. Another popular capability allows new hires to message their manager before their first day to get a better idea of expectations. This allows workers to get up to speed quicker, benefiting everyone involved.

Cloud-based deployment.Cloud-based onboarding software is becoming a popular option, as opposed to more traditional on-premise deployment. Cloud-based deployment allows recruiters, HR managers and new hires to access the system from anywhere that has an Internet connection.

Training and performance management integration. In order to make new employees productive as soon as possible, many platforms have functionality to train workers and track goals (or can integrate with other platforms that do). With a clear development plan in place, organizations can better set expectations, and workers can better understand what their progress should look like.

How it Works

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