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GinWare: ERP for Ginning

Overview

GinWare 2.1 is a complete integrated solution for complete business process management for Cotton Ginning concerns. It builds on distributed architecture like Microsoft Windows DNA™. It handles large amount of enterprise data and currency. GinWare is functionally divided into subsystems. Each subsystem covers major functionalities of Ginning process. A Ginning Organization can make purchase of raw material, process it and sell the finished goods and By-products. All these activities are summarized in Accounts. This logical division is also the source of division of the GinWare application. GinWare package includes the following modules:

Modules:

Accounts (General Ledger)

Purchase

Kappas Purchase

By-products Purchase (Oil, Seed, Oil Cake)

Production

Cotton Production

By-products Production (Oil, Seed, Oil Cake, Dirt)

Sales

Cotton Sales

By-products Sale (Oil, Seed, Oil Cake, Dirt)

Application Architecture

Accounts.

This is the core of the whole ERP application and used to manage the accounts of the organization. It is fully integrated with all the other modules. Its main features include:

Company Setup

Chart of Accounts

Financial Year

Voucher Types

Voucher Entry

Year Closing Procedure

Financial Statements

User Authority Restrictions

User ID Tracking Systemons

Basic & Executive Accounting Reports

Purchases

Purchase system tracks all information about Cotton and By-products purchases made by a ginning organization. It handles the following:

Contract / Purchase Order

Kappas Purchase Contract

By-products Purchase Contract

Gate Pass

Weighment (Integrated with weigh scale)

Inspection Reports

Cash Memo

Bills

Purchase Voucher

Suppliers Payables

Inventory of Kappas

Inventory of By-products

Kappas Purchase

Kappas Purchase is the subsystem of Purchase system. It covers the purchases of raw Kappas, which is main raw material for any ginning factory.

By-products Purchase

This subsystem is developed to record purchases of other By-products like Seed, Oil and Oil Cake etc. Mostly Kappas purchases and By-products purchases have a different process that’s why it is handled separately if necessary.

Production

Production subsystem is the heart of Ginning Organization, which has an aim to improve its production processes. It tracks the information how raw material is issued to produce finished goods. The system provides analysis reports on demand to minimize production expenses and maximize profitability. It also handles the Cotton and By-products Inventory.

Cotton Production

It is an integral part of production system. It manages the information how much raw material is processed and how much cotton and seed produced. Its main features include:

Ginning Issuance

Cotton Bales Production

Seed Production

Analytical Reporting

By-products Production

If a Ginning Organization is doing By-products production then this subsystem is especially for them. It tracks seed consumption for Oil, Oil Cake and Dirt production. Its main features include:

Seed Issuance

Cotton Bales Production

Oil Production

Oil Cake Production

Dirt Production

Analytical Reporting

Sales

Sales system controls the sales of Cotton and By-product. Ginning factory sales system maintains the record of cotton bales, oil, oil cake and dirt.

Cotton Sale

Cotton Sale is sub part of ginning sales system. It can track the sales of Lots and Bales. It covers the features like:

Cotton Sale Contract

Customer Receivable

Cash Sale

Gate Pass

Weightment (Integrated with weigh scale)

Sales & Marketing Reports

By-products Sale

By-products sale is subsystem of ginning sales system if a factory covers By-products production. It can tracks the sales of By-products. It covers the features like:

By-product Sales Contract

Customer Receivable

Cash Sale

Gate Pass

Weightment

Sales & Marketing Reports

Operational Environment
GinWare 2.1 is available for Microsoft Windows 98 SE, 2000/XP. It uses Visual Basic 6.0 as a front end and SQL Server 2000 as a back end and is built on distributed architecture Microsoft Windows DNA™.