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Easy Way To Save Multiple Emails In Outlook

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Q.
As much as I like Outlook, it does have some shortcomings. For me the
most serious is the way it stores received e-mails: They all are saved
in one file along with my calendar and contacts and sent e-mails. As a
result, the file grows to elephantine proportions, and it’s getting very
hard to port that file to my laptop from my desktop. I know I can
archive it, but then it’s very difficult to actually see any individual
e-mails. Any suggestions? A.
Yes, that gigantic file is a pst file, and it can quickly grow to 100
megabytes and more especially when you store weeks and months of old
e-mails there. I have two solutions—one won’t cost you anything and the
other requires the purchase of a software application. The general idea
is not to store old e-mails in the pst file, but copy them out and store
them in any other folder. You can create a folder (subdirectory) called
e-mails , and then store them by month or by subject. Now, for some neat
ways to get the e-mails into the new folder from Outlook.

First the
gratis option: As you probably know, it’s easy to save an Outlook
e-mail message as text. Just open the message and click on
File and Save A s. You then have
the option to save it with a file name and a format—as HTML or plain
text; if you want, you later can convert either version of text to a
Word file, but that’s an extra step.

Now, what you probably didn’t know is that you can save a bunch of
e-mails as a single file. So if you have a group of e-mails relating
to one subject, you can store them in a single message. To do that,
select the e-mails you want to gather together and, while holding down
the Ctrl key, highlight them one at a time and then click on
File, Save As .

This method provides a bonus. Compared with trying to search through
Outlook’s native database, you’ll find it easy to index and search
those more familiar text files.

If you’re willing to pay for a utility, called ArchivER, that does
the above and much, much more, go to http://www.smtechnologies.com/prod13.htm
and download a free evaluation copy. The program can migrate
Outlook data into individual files and directories using a common file
format rather than the Outlook archive folder.

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