Trustee Jamerson moved to approve the minutes from the October 16, 2018 Board of Trustees meeting. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Trustee Jamerson moved to approve the minutes from the October 16, 2018 Public Hearing. Trustee Haber seconded the motion. The motion passed unanimously on a voice vote.

Plan Commission Report

The Plan Commission met last Thursday and worked on the Comprehensive Plan draft. They are close to recommending a final version that will be sent to the Trustees for action.

Treasurer’s Report

Trustee Ford reported a large sum of money was moved from the checking account to the investment account.

Village Attorney Report

Mr. Huvard spoke with the consultant regarding wells on the Village property at Deerfield and Waukegan. He also discussed the request with the environmental attorney. There will be no monitoring or sampling at this time.

Mr. Huvard looked at the OSLAD Grant submittal and found there was a representation that the information in the submittal was correct. The Resolution could have been worded better. The October 2, 2018 Board of Trustees meeting reflected that the application could be modified if the Trustees did not want all of the items in the submittal. Mr. Huvard thought the Village was given more flexibility. It would be understandable if the Village would like a Resolution ratifying the application. The Trustees did not want to ratify something they have not seen. Trustee Haber, who voted against the proposal, may have voted favorably if he saw what was submitted. Mayor Norris has no objection if the Trustees want to vote on a Resolution. The Trustees would be more comfortable voting on a Resolution, for clarity, once they have all of the appropriate information.

Mr. Huvard reported the Hearing on the TIF District has concluded. The Village has up to 90 days to establish the TIF. An Ordinance could be adopted in January, to extend the life of the TIF.

Police Report

Chief Dayno presented highlights from the Police Report since the last Board of Trustees meeting. He noted on October 19, 2018 they took a report on a stolen motor vehicle. The vehicle was recovered later in the day in Chicago. The vehicle was left unlocked with the key fob in the vehicle. Chicago PD was able to charge someone with a few offenses. The department is working on identifying a suspect. A different vehicle was recovered on Kingswood Court. The police report is attached to the end of the minutes.

Informational Items & Comments from the President

• Project Update on Flatwoods Heritage Center
Mayor Norris noted Trustee Chamberlain prepared a timeline schedule. The Trustees need to decide whether to move forward, based on the Village finances.

• Budget and Fiscal Issues – Workshop Scheduling
Due to losing several major sales tax payers, there will be a 25% reduction in revenues going into the General Fund. Several Trustees suggested holding a workshop. The Trustees need to determine where they can develop future commercial activity. The Village needs to be more aggressive and look at the spending priorities. Trustee Hollander recommended having a workshop before a Board of Trustees meeting. Mayor Norris recommended holding the workshop on December 4, 2018 at 6:00 pm.

Trustee Ford reported they are talking about the operating budget. She noted the Village has reserves. What will arise from the discussion is strategic planning and how the Village will handle the reserves. Mayor Norris noted the Village is not in crisis; rather, needs to determine how to fill the gap.

• Water Rates
Mayor Norris reported the Village of Highland Park raised Deerfield’s water rate by 15 percent. Deerfield is currently charging $5.55 per 1000 gallons. If the increase is passed through, the increase of $0.83 would bring their rate to $6.38 per 1000 gallons. Riverwoods is paying the Village of Northbrook $5.29 per 1000 gallons.

• December and January BOT Meeting Dates
Mayor Norris suggested holding the first meeting of the year on January 8, 2019. It is a five Tuesday month.

Visitors Wishing to Address the Board

There were no residents wishing to address the Board.

New Business

• Donation Request from Deerfield Parent Network
Mayor Norris noted they are asking for a $1000 charitable donation. The committee recommended the Trustees approve this request.

Trustee Haber moved to approve a donation request from the Deerfield Parent Network. Trustee Ford seconded the motion. The motion passed by the following vote:

AYES: Ford, Goldstein, Haber, Hollander (4)
NAYS: Jamerson (1)

• New Software for Water Meter Reading System
Mayor Norris noted the software will not be serviced after January 1, 2019. They also proposed adding new transponders at a cost of $240,000. Mayor Norris is not in favor of upgrading the transponders, but is in favor of upgrading the software. Trustee Jamerson noted the quotes are not clear on the transponders and fees.

Trustee Jamerson moved to approve the spending of not more than $10,650 for new software for water meter reading system. Trustee Haber seconded the motion. The motion passed by the following vote:

AYES: Ford, Goldstein, Haber, Hollander, Jamerson (5)
NAYS: None (0)

Old Business

There was no Old Business.

Standing Committee Reports

External Communications/Bike Path/Environment – Trustee Chamberlain sent in her report. She reported Steve Zimmerman led a workshop for staff so that they could better administer the woodland ordinances and programs, as well as better respond to resident questions. The staff did a great job of providing a wide variety of suggestion from adding videos to our website to asking the Trustees to consider transfer stamps. The Village has already implemented suggestions regarding the new resident packet and will continue to evaluate the other suggestions.

Trustee Chamberlain recently attended a small group meeting and the 10/30 open house for the Deerfield Road project. She believes the Trustees can begin discussions about what, if any, Village funds will be used to provide “screening” for residents along Deerfield Road losing trees and bushes as a result of the project. Several years ago, we had discussed the possibility of using some Village funds toward screening if Lake County provided a bike path.

Trustee Hollander asked about the transfer (taxes) stamps. Trustee Jamerson noted that could be used for a number of things, including infrastructure improvements.

Police/Building – Trustee Jamerson reported the Village is ahead of last year in construction value and permit fees. He asked Mayor Norris to review the additional engineering and other permit fee expenses to ensure the Village is recouping the fees. The Building Report is attached at the end of the minutes.
NSSRA/Treasurer Liaison – Trustee Ford is still working on cash management. She will be meeting with Chase.

Roads/Zoning/Planning and Land Use – Trustee Hollander reported there was a meeting on Deerfield Road. Trustee Jamerson spoke with a resident who is concerned about the detention at Thorngate Creek and north to the River. He asked whether the Village has done any research on the pitch of the creek. Trustee Jamerson spoke with Mr. Glenn and some work needs to get done. He will tell the resident that the pitch of the creek only affects the flow of the water when the river is not fooded.

Adjournment:

There being no further business or discussion, Trustee Jamerson moved to adjourn the meeting. Trustee Ford seconded the motion. The meeting was adjourned at 8:20 pm

The next regular meeting of the Board of Trustees is scheduled for November 20, 2018 at 7:30 PM at Village Hall.

Respectfully submitted,
Daphne Paras, Deputy Village Clerk

Transcribed by,
Jeri Cotton

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