Subject: Ordinance
amending the Fiscal Year 2006-07 for the General, Capital Projects, and
Electric Funds and reallocating the 2004 Capital Improvement Bond Funds.

Staff Recommendation:

Staff
recommends adoption of the attached ordinance amending the fiscal year 2006-07
budget for the General, Capital Projects, and Electric Funds and reallocating
the 2004 the Capital Improvement Bond Funds.

Analysis:

As established in the
Budget Policy, adopted September 28,
1998, total appropriations within a
fund cannot increase or decrease without formal action by the City Commission.

This project is expected
to be completed without the need for additional bond funds.

Public Works
Facility (No Change)

This project has been
completed without the need for additional bond funds.

Old Library Rehab ( - $1,638,349.65)

This project is
contingent upon completion of the New Library project and vacation of the
premises now occupied by the Leesburg Public Library. The project will be an
extensive renovation of the interior of the old library building and some
interior modifications of the existing City Hall building (to modify spaces
vacated by those departments moving to the old library building). If possible,
some exterior modifications will be made to update the appearance of the old
library building. The estimate prepared by PBS&J for the project is $4,500,000
(current dollars), and does not include some additional parking which the City
would likely need. Since it would not be possible to construct the project
with the bond funding currently available, and the project also could not be
constructed within the 3-year construction window anticipated in the bond
covenants, the City is better served by eliminating the project from the 2004
bond project list, and attempting to fund it at a later date.

Gymnasium ( +$2,099,388.06)

The gymnasium was
originally anticipated to be constructed at the Susan Street Recreational Complex,
requiring no land acquisition. Further evaluation revealed that the site would
not allow for expansion of the facility in the future, and would require
relocation of some amenities. The City acquired 11 acres of land from the
School Board adjacent to CarverMiddle
School for $617,000. Construction
costs had also increased from the time the original estimates were generated
(2004) and the time the project was awarded (2007). The construction contract
alone is $2,731,752.00, which includes an 8% owner’s contingency. Total
project costs (design, construction, and FF&E) are expected to be $3,581,741.00,
necessitating additional funding.

Community Center ( +$6,768.00)

Funding for the Community
Center Project (a.k.a. the Civic Center Project) was reduced from $5,000,000 to
$35,000 after the soils and preliminary engineering reports revealed that the
total projects cost could exceed $7M due to soils remediation and foundation
work. The $35,000 was not sufficient to cover all invoices from the preliminary
engineering and soils exploration work.

Swimming Pool ( -
$1,270,588.24)

This project was added to
the project list subsequent to the elimination of the CivicCenter.
The desire of the Commission was to replace the pool at VenetianGardens with a new pool in the vicinity of the Recreation
and Parks office. An exploratory committee determined that land acquisition
would likely be needed to provide adequate parking and stormwater retention,
that additional land would be needed off-site to accommodate the displaced
maintenance yard, and that the $1.2M in bond funds would likely be insufficient
to cover construction. Given the growing scope of this project, and the need
to expend bond funds within the three-year window, the City is better served by
eliminating this project and attempting to fund it at a later date.

City Hall Parking
Lot ( +$579,411.76)

The City Hall Parking Lot
was added to the project list subsequent to the elimination of the CivicCenter.
This project will retro-fit the existing parking lot for ADA
compliance and will add a decorative plaza to the northern entrance of City
Hall. This also includes relocation of the City Hall back-up generator,
required stormwater improvements, and landscaping. The construction bid for
the project came in at $1,369,657, which already exceeded the allotted
$1,270,588. The balance of the $1.85M includes design, electrical, lighting, new
generator (and transfer switch), and landscaping.

Transportation
Improvements ( +$189,382.65)

This category allows the
City to expend bond funds on a variety of transportation improvements, and has
served as the default category for unspent bond funds (this is the reason the
category would receive the $189,382.65 increase). To date, only $555,264 has
been spent on transportation improvements, which has been for the Crystal
Breeze Reverse Frontage Road (see breakdown below) and the 441 Phase II
landscaping design ($143,000). If the two “pending” parcels below are
purchased, the unencumbered balance would be $1,102,507. The balance of the
funds may be used for the acquisition of right-of-way for the Magnolia Street
Extension, or any transportation project that the Commission so desires.

Approved Purchases Pending
/ Anticipated Purchases

Hart & Garcia
$61,000 Automotive Realty $111,000

Neil Fischer $113,478 Summerwind
$32,670

Day Care $237,786 TOTAL $143,670

TOTAL $412,264

Canal Street
Rebuild ( +$33,987.41)

This completed project
was a complete re-build of all utilities (stormwater, fiber, gas, water, electric,
and wastewater) within the Canal Street right-of-way and installation of a new
roadway and recreational trail. The project was funded from a variety of
sources (enterprise funds) as well as the 2004 bond funds. The bond funds
covered the general fund portion of the project, which included the road
surface, trail, and sidewalks. The additional $33,987 covers added work for
the pedestrian trail (including design, signage, and striping) and decorative
mast arms at Canal and Main.

ORDINANCE NO.____________________

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF LEESBURG, FLORIDA AMENDING THE FISCAL YEAR 2006-07 1st QUARTER
BUDGET FOR THE GENERAL, CAPITAL PROJECTS, AND ELECTRIC FUNDS; REALLOCATING
THE 2004 CAPITAL IMPROVEMENT BOND FUNDS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the
City Commission of the City of Leesburg adopted a budget for Fiscal Year
2006-07 on September 25, 2006, which they felt was in the best interest of
the citizens of the City of Leesburg, and

WHEREAS, it
is now necessary to amend the current budget for Fiscal Year 2006-07 to
provide funds for various projects as adopted at City Commission meetings,
and

WHEREAS, such action was not anticipated in the original 2006-07
annual budget;

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

SECTION I.

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws,
the following amounts for use by the various funds during Fiscal Year 2006-07
as reflected below, including all modifications or amendments made during
this meeting, are hereby adopted as increases/decreases to the original
budget for Fiscal Year 2006-07 for the City of Leesburg, Florida:

GENERAL FUND

ESTIMATED REVENUES
AND OTHER RECEIPTS

Other Financing
Sources:

Grants-Federal

18,405

Grants-State

$15,250

Grants-Other Local
Units

46,088

Transfer from
Electric

6,000

Charges for
Services/ Special Events

45,000

Donations

1,414

Fund
Balance-Expense Reduction

(82,010)

TOTAL ESTIMATED
REVENUES AND OTHER RECEIPTS

$50,147

PROPOSED
APPROPRIATIONS

General Government

$(138,750)

Public Safety

331,374

Economic Environment

(224,898)

Culture/Recreation

82,421

TOTAL PROPOSED
APPROPRIATIONS

$50,147

CAPITAL PROJECTS
FUND

ESTIMATED REVENUES
AND OTHER RECEIPTS

Other Financing
Sources:

Grants-Federal

(279,530)

Grants-State

805,000

Grants-Other Local
Units

$28,971

TOTAL ESTIMATED
REVENUES AND OTHER RECEIPTS

$554,441

PROPOSED
APPROPRIATIONS

General Government

$(188,951)

Public Safety

17,639

Culture/Recreation

(79,247)

Transportation

805,000

TOTAL PROPOSED
APPROPRIATIONS

$554,441

Electric Fund

ESTIMATED REVENUES
AND OTHER RECEIPTS

Other Financing
Sources:

Grants-Federal

$5,922

TOTAL ESTIMATED
REVENUES AND OTHER RECEIPTS

$5,922

PROPOSED
APPROPRIATIONS

Physical Environment

$5,922

TOTAL PROPOSED
APPROPRIATIONS

$5,922

ALL FUNDS

ESTIMATED REVENUES
AND OTHER RECEIPTS

Other Financing
Sources:

Grants-Federal

$(255,203)

Grants-State

820,250

Grants-Other Local
Units

75,059

Transfer from Electric

6,000

Charges
for Services/ Special Events

45,000

Donations

1,414

Fund Balance

(82,010)

TOTAL ESTIMATED
REVENUES AND OTHER RECEIPTS

$610,510

ALL FUNDS

PROPOSED
APPROPRIATIONS

General Government

($327,701)

Public Safety

349,013

Transportation

805,000

Economic Environment

(224,898)

Culture/Recreation

3,174

Physical Environment

5,922

TOTAL PROPOSED
APPROPRIATIONS

$610,510

SECTION II.

The
2004 General Fund Capital Improvement Bond Funds shall be reallocated among
the various projects pursuant to the following:

SECTION
III.

This
ordinance shall become effective upon its passage and adoption by the
Leesburg City Commission in the manner provided by law.

PASSED AND ADOPTED at a regular meeting of the City Commission of the
City of Leesburg, Florida held on the _______ day of May, 2007.