CYBR CSCW-SUITE

advanced project communication system

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About

The CYBR CSCW-SUITE (CCS) is a client-server groupware application for communication-based project collaboration. This is not another substitute for your cProject(SAP), Primavera(Oracle) or any other Project Resource Planning Tool sitting on top of your ERP - the CCS is an ideal complement that fills the gap of the urgently needed advanced project communication software.

This great solution has multi-project capabilities, is heavily encrypted with TLS/SSL, GnuPG, SJCL, is a client-server LAMP application and thus can optionally be secured with a Virtual Private Network (OpenVPN) using military/advanced encryption standard (AES-256) or any cypher you wish...

About C-CYBERNETICS

C-BOARD Overview

WBS-structured design

The C-BOARD part of the application is a project discussion-board, with discussion-threads organized according to your project's Work-Breakdown-Structure.

... to enable a well-structured overview, the different colors and specific indents of the bars represent the levels and position of your WBS-elements.
The associated discussion-threads with the work-item or activity discussions are listed in rows below the WBS-bars.

The integrated filtering-capabilities enable the users as well as the admins to cut-off whole branches of the structure by making them invisible on a per user basis.
This is a useful detail for the users, so they do not get lost in bigger projects,
but do stay focused on the communication on these parts of the project they have work-packages they are responsible for or they need to be informed about the status because they depend on their delivery...
...and on the meta-level, the user-specific filtering capabilities enable us to manage the access of more confidential sections of the project.

C-BOARD Thread-view

CFLX-enhanced communication

Most of the project communication in this application is done in WBS-element-assigned discussion-threads

The user-posts which make up each of the discussion-threads are containing the CFLX[si:flaegs] - the block with three colored rows.
The concept of the CFLX is a world-innovative solution which is based on the work of Paul Watzlawick (2nd axiom of communication) and Friedemann Schulz von Thun (Communication Square) to enable and secure the transmission of the relationship-parts of the messages.
Together with every factual message, the CFLX transmit the relationship part of the message by making clear statements. Mandatory.
learn more about that concept in this short description.pdf (click!)

By clicking the "direct Answer" button, a sub-thread is created with the initial-post to which the answer is related to on top.

Clicking the photo of the user navigates to the user's profile for further information like contact information, timezone, skills and the Riemann-Thomann-Cross (result of a personality-test).
more information about the usage of the Riemann-Thomann assessment can be found here: Online Assessment test & further information (click!)

CFLX Example

The Appeal Dropdown Statements

The system supports its users to make clear statements about their needs & desires.

In project-collaboration we need flat hierarchies and an open-minded, candor, open-heart spirit to build-up trust and commitment.
Especially, if we work in a locally distributed team with team-mates from different cultures it might be unused to accept clear words, clear appeals, clear feedback - but we simply need to be clear, if we want to be productive!
The CFLX are a helping hand to overcome these barriers, simply by "forcing" the users to make an appeal-statement together with every post. Mandatory.

Together with the ability to offer a well-designed set of default statements to the users,
the CFLX will support us in implementing the corporate culture needed to be successful in our agile project environment with a locally dispersed workforce configuration.

WBS Filter

The Sight Management Table

User specific option to filter out Work-Breakdown-Elements and their associated discussion-threads. Users can make large fractions / whole branches of the Work-Breakdown-Structure invisible and take advantage of a a very condensed, focused overview.

User Profile

Building trust and sharing information

Give trust - earn trust.

Advanced project management, project collaboration & communication is based on people in the first place – only with a highly motivated team we can receive optimal results and thus gaining competitive advantages as the best possible outcome
of our efforts when we are focused on our tasks, on our daily project deliverables.
Especially if our working configuration is a virtual-team with locally distributed team-mates we need some tools and
techniques for building-up trust, building-up commitment and implementing a feeling of “WE” despite all regional, local
and cultural distances.

Instead of making things worse by using cultural-based stereotypes for our individual team-mates,
we implemented a Riemann-Thomann-Cross calculated from a personality assessment online test which results in a single point
in a coordinate-system with a nearness-axis and a risk-axis.

Nearness preferences
The nearness-axis is giving information about how and how often we should take action for keeping in contact,
giving feedback, sharing our thoughts sharing status and information about the subject of our work as well as about
us as a person. Some people do not only prefer more contact – they simply need more contact for feeling good,
for feeling motivated and thus: for delivering good work. Others really do not appreciate any sort of non-task-related
conversation.
They hate it, they feel disturbed about it not only during the time of the forced conversation itself,
but these nearness-situations might have a negative afterglow the whole day long,
with a resulting lower performance only because of coming too close for a little moment.

Risk aversion
The risk-axis is giving information about how much risk you and your team-mates are willing to take and will still feeling
comfortable with – or if there is a little desire for always striking out in a new direction, searching for novel
approaches or are even really keen on taking risks.
This is not only important for assigning the daily tasks, but is a great benefit for assessing the status-reports and the
I-messages of every individual team-mate properly.
It makes a major difference, if a risk-avoiding security fanatics is telling you that this task is going to be risky and
we are moving on thin ice – or if it is a risk-loving thrill-searcher who is giving you exactly the same statements.
Of course, this is working in the other direction as well: If a risk-avoiding member of the team is telling you,
that we can be sure that time, scope and quality of the task are all green and will be delivered on schedule,
we can be pretty sure that there won't come up any unforeseen problems in the very next moment – but exactly the
same statement has to be assessed from a different perspective if it comes from our risk-loving thrill-searcher…

Together with a photo reflecting the results of the Riemann-Thomann test and the ability to share some further information
about the skills, contact information, requirements, attitudes, interests, links to further information...

... we can improve the understanding between the team-mates, understand the needs and desires, and develop the advanced,
holistic digital workplace which is based on our people in the first place

C-SCRUM

The daily collaboration

Assignments of tasks, Suggestion of new tasks, Organizing tasks, daily information sharing & gathering - based on the well-known framework and principles of SCRUM.

Every task has a status-traffic-light and an underlying discussion-thread - the tasks on the suggestion-stage or "backlog-pool"
are not assigned to their appropriate WBS-element.

For accepting a suggested task, simply assign it to its appropriate WBS-element. The task is then in the available-stage and can be selected by the team-mates.
The assignment of the tasks to the users can only be made by the user him or herself - self-determined, self-paced, self-selected work and responsibility for the needed commitment to the task.