Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
June 5, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday,
June 5, 2017 at approximately 5:00 pm. Attendees included board members Jim
Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Superintendent of
Utilities Don Papai; Derek Frederickson of Engineering Resources; and Dave
Hawk of Hawk Haynie Kammeyer & Smith. Also present were eight (8) members of
the public and one (1) reporter. Board President Chris Miller was absent
until 5:10 p.m.

Jim Fortman called the meeting to order with the Pledge of Allegiance.

Jim Fortman introduced Brad Hite as the newest member of the Utility
Service Board.

Board Actions

Brad Hite made a motion to approve the minutes from the May 1, 2017
meeting. Jim Fortman seconded. Motion passed, 2-0.

Brad Hite made a motion to approve the water and sewer claims dated May
15, 2017. Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the water and sewer claims dated
June 5, 2017. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Pay Application No. 10 to Geiger
Excavating in the amount of $20,614.24 for work in progress, minus
retainage, on the wastewater treatment plant project. Chris Miller seconded.
Motion passed, 3-0.

Chris Miller made a motion to approve Pay Application No. 13 to Fetters
Construction in the amount of $456,717.00 for work in progress, minus
retainage, on the wastewater treatment plant project. Jim Fortman seconded.
Motion passed, 3-0.

Jim Fortman made a motion to approve Allowance Authorization No. 9 to
Fetters Construction in the amount of $51,685 being credited back to the
town for work on the wastewater treatment plant projves. Chris Miller
seconded. Motion passed, 3-0. Jim Fortman made a motion to approve a
water and sewer service application for Classic Heights Extended South,
which includes 13 units. Chris Miller seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve a chloramine disinfection system for
the water treatment plant, contingent on Clerk-Treasurer Ryan Schwab
providing financial information to show the town can afford the purchase.
Chris Miller seconded. Motion passed, 3-0.

New Business

NONE

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab reported that he would be attended
clerk-treasure training sessions on June 6-7 and June 12-14.

Superintendent of Utilities Don Papai reported: * He has
orded a cord with plug end for a generator to be used at the Town’s lift
stations and that Sunbelt will be visiting the Town on June 6 to talk about
the different programs they offer municipalities. * Permits
were pulled to install the transfer switch and plug receptacle at the
Hammock Drive lift station. * The town has approximately
400 radio-read meters left to exchange in homes around Town but is having
difficulty with homeowners allowing them access. Jim Fortman asked Papai to
send the homeowners a letter with a two-week timeline and inform them that
the town will work on the homeowners’ schedule, including nights and
weekends, to get the meters replaced.

Derek Fredrickson of
Engineering Resources Inc. reported: * The wastewater
treatment plant continues ahead on-time and on-budget. He provided an
updated summary sheet to board members. * Technical issues
with the Cottages at Verano project have raised concerns about water and
sewer connections and the potential impact of the neighboring Gump Road
Construction project. Jim Fortman said he was against any cutting of the
brand new road. No action was taken. * He has researched
how numerous neighboring communities handle review fees and construction
fees for new developments. He said he scheduled a meeting to go over these
figures but the meeting date and time fell through. He plans to schedule a
meeting in the future. * After a recent rain event, the town
had some issues with lift stations reporting unusually high flow rates,
likely caused by homes with sump pumps connected to the sanitary sewer line.
Jim Fortman suggested sending a letter to homeowners notifying them that the
town would like to do an inspection. Superintendent of Utilities Don Papai
said they have inspection forms on file but don’t have the staff to complete
the inspections. Fortman again suggested sending a letter to homeowners and
asked town attorney Dave Hawk to explore any legal options the town may
have.

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no
report.

PUBLIC COMMENT

Betty Lavachek, a resident at 2127 Meyers Drive, asked how the change
from chlorine to chloramine at the water treatment plant would impact the
taste of the town’s water? Don Papai said that after the initial transition,
no difference in taste would be detected. Jim Fortman added that the town
employees will work hard to flush as much water from the hydrants during the
initial transition as possible in an effort to eliminate issues in
residences.