How to Add an Event

NEW Event

Provide the title of your event

Select a category - choose the most appropriate one for your event.

Add an image - you may have to reduce the size of your image (to “web” size) in order for it to upload as images larger than 800kb will not load. Ideal image size if you're resizing is 600 x 400 (landscape shape). See 'How to resize images.' below.

Dates

It’s important to get this right, otherwise your event might appear several times in the calendar for the same event!

Enter EITHER a date range ('Event over a period') OR pick individual dates ('Single dates') - DO NOT put both, otherwise your event will be duplicated unnecessarily and cause confusion.

Single/one-off events:

Use ‘Single Dates’ to enter the date and start time of your event

Event over a weekend or few days (e.g. festival):

Use the ‘Event over a period’ section only (not the Single Dates - leave that blank)

Select the Start Date of the event and a start time. You will notice that this will automatically duplicate in the End Date.

Click on the End Date and an end time.

Leave the Week Days blank.

Weekly event:

Use the ‘Event over a period’ section only (not the Single Dates - leave that blank)

If your event happens in term time, select the Start Date as the first Monday of term with the time as the start of your event.

Select the End Date as the last day of term with the end time of your event.

Then click on Week Days and select the day(s) your event happens.

Identical event happening on several different dates:

(e.g. workshop happening third Wednesday of the month for 4 months)

Use ‘Single Dates’ to enter the date and start time of your event, clink on the ‘Add’ button to add more dates.

Longer event (e.g. festival over a weekend):

Use the ‘Event over a period’ section only (not the Single Dates - leave that blank!)

Select the Start Date of the event and a start time. You will notice that this will automatically duplicate in the End Date.

Click on the End Date and an end time.

Leave the Week Days blank.

Weekly events:

Use the ‘Event over a period’ section only (not the Single Dates - leave that blank!)

If your event happens in term time, select the Start Date as the first Monday of term with the time as the start of your event.

Select the End Date as the last day of term with the end time of your event.

Then click on Week Days and select the day(s) your event happens.

Description

Short Description: this is what appears on Lymington.com when the events are summarised by date. There is a limit of 150 characters (not words). Include summary event information here including start and end times if relevant.

Long Description appears with the image as the main information about your event. Repeat summary information then include as much detail in here as you can to entice people to your event.

Meta Description: this is picked up by search engines. There is a limit of 150 characters (not words). We suggest you repeat the Short Description wording here.

Information

Its really important to put as much detail as you can in this section to ensure people know where to find your event, how to contact you etc.

You have to put in Town in order for the event to save. We advise you also enter the postcode as this will enable the google map and guide people to you. Event Address should be the first line of the venue address.

It is optional to add any other attachments…this might be a pdf file of additional information for example.

Google Maps

If you would like your Event Listing to show the location on a map, enter the postcode. You may need to drag the red pointer if the postcode covers a large area.

CHECK!

Please now check your event details before submitting. It is not currently possible for you to amend your event once it has been submitted.

When you’re ready, click on the orange Submit Your Event button. We will then receive notification of your event and will check it on the system before making it live. If you do notice an error, please email us on This email address is being protected from spambots. You need JavaScript enabled to view it. and we will make amendments for you. If there are many errors it may be better for you to start again and resubmit the event.

How to resize images:

On a PC:

If you’re working on a PC and you don’t know a lot about image sizes and resizing, the easiest way to manage your images really professionally and easily and a great tip for all your work with images is to download the programme called Microsoft Office Picture Manager and you will never struggle again. (You may find you already have it so check first.)

Click “add picture shortcut” (top left)

Navigate to the relevant folder which contains your image/s

Click “Add” and all the images in that folder will display

Simplest way just to resize is then to click File/Export (top left)

Select the image you wish to resize (or use the shift key to select a few at once)

Right hand side at the bottom where it says “original size” change to “web large”

Click OK

(If you prefer you can save the image “as” a different name first, so you retain the original size as well)

Upload the newly resized image!

On a Mac:

Open the image in Preview

In order to preserve a full sized copy of the image, suggest you first duplicate the image and then resize that: in top menu go to "File", then select "Duplicate" in the dropdown menu. Save this new image.