Transforming Paper Documents into Digital Assets

Scanners Are Cloud-Enabled Tools

More than ever, business owners and employees alike are expected to have the ability to work from any location. Luckily, scanners are a unique tool to support that need.

Scanned documents can now be sent to a wide variety of locations. From popular cloud apps such as Google Drive, Microsoft One Note, etc. to a personal or corporate email account, scanners allow for documents to be easily distributed and available wherever and whenever needed.

These alternative locations also help prevent data loss. The same information in several locations ensures that a business can continue working in the event of an emergency.

Back in 1975, an article predicted the idea of a 'paperless office,' in which office automation from advancements in imaging technologies would make paper obsolete. While paper usage is generally on the decline, it still remains a critical medium for communication today.

That being said, there is a way for businesses to transform paper into easy and efficient electronic document workflows. Meet the single-function scanner, the bridge to the future that was predicted in 1975.

Today, businesses of all sizes know about scanners and the need to capture images from paper-based documents. What they may not know is that of late, there has been a shift in business to a more distributed image capture strategy. The workflow can only be realized with a more robust desktop scanner designed for workgroup usage.

These scanners' features are often underutilized, despite their ability to help enhance document security, empower mobility, and work in tandem with other devices in the office. When utilized to their full potential, scanners can impact the bottom line, increase worker productivity and delight customers and clients alike.

About the Author

Dan Waldinger is the director, Services and Solutions Marketing, Brother International Corporation. With more than 25 years of industry experience, Mr. Waldinger leads the Brother SMB initiative, Don't Supersize. Optimize. Under his leadership, Brother provides resources, self-assessment tools and solutions for SMBs to reduce document-related costs and increase efficiencies.