Monday, October 6, 2014

How To Recover A Deleted Outlook Distribution List

Microsoft Outlook is an email management program developed to enhance convenience in communication and overall productivity of businesses. This does not mean that Outlook is only used for business purposes though; there are many individual users using the email client application too.

Outlook is the most popular email applications developed up till now. There are many features for enhancing emailing experience in Outlook, that most users are heavily dependent on the application for their day-to-day tasks.

One the best thing about Outlook is the ability to allow multiple email accounts configuration. This way, you will be receiving all your important emails at one place. Another productive feature is the distribution list, which helps to create a list of contacts to which you wish to pass on a message collectively. Let us check out this distribution list feature in brief.

Using Outlook Distribution List

Though Outlook provides such an impressive feature, which helps to streamline the routine messaging tasks easily, it is not fully guarded against accidental deletions. Users need to take care of that.

It is a common problem, when users delete some of the contacts in the distribution list or the entire list accidentally. Once deleted, you have no other option but to check it out in the Deleted Items folder. The procedure is same as recovering any other deleted items in Outlook. But in case you are using a personal account, the list will be completely deleted once you empty the Deleted Items folder. It will also be deleted if you close the email client.

However, there no need to panic. Even if the email program deletes the list and empties the Deleted Items folder, it keeps the data saved up to 30 days on the server. This is a safety mechanism Microsoft Outlook has, for helping users with possible accidental deletions. Here is how you can recover the deleted items in Outlook.

First, open the Outlook email client. Then, click on the Deleted Items link located on the left-hand column. Thereafter, click on Tools and then select Recover Deleted Items.

Then, you need to choose the Outlook distribution list that you want to recover. Click on Recover Selected Items after the list is highlighted.

When done, go back to the main menu. You can now drag and drop the recovered distribution list into the Contacts folder.

This is how you can recover the distribution list from the Deleted Items folder, in case you accidentally delete it.