Welcome to Afraz System

Member Login

Afraz System
Design and Execution of Integrated Financial, Business And Management Software Systems

Contents

Introduction

Brief History of the Company

Subsystems of Afraz Integrated Financial and Industrial Software

Performance and Possibilities of the Mechanized Financial Management System

Performance and Possibilities of the Mechanized Domestic Purchasing System

Performance and Possibilities of the Mechanized Foreign Purchasing System

Performance and Possibilities of the Mechanized Sales System

Performance and Possibilities of the Mechanized Storage System

Performance and Possibilities of the Mechanized Receive-and-Pay System

Performance and Possibilities of the Mechanized Fixed-Assets System

Performance and Possibilities of the Mechanized Cost Price System

Performance and Possibilities of the Mechanized Production Management System

Performance and Possibilities of the Mechanized Human Resource Management System

Performance and Possibilities of the Mechanized Pay-Roll System

Performance and Possibilities of Sales Engineering

Performance and Possibilities of After Sales Services

Introduction

The growing competition between companies and institutes for offering better services in production, presentation, after-sales activities, etc., has made impractical the traditional management methods of yesterday. So, companies need systems which can extract data, information and reports more carefully and correctly, without spending much time and expenses. This has caused the scientific society to present new methods and software with improved possibilities.
Using integrated systems has been growing among some industries in the past few years. Integrated systems offer their users the following advantages:

Providing up to date information

Making minute-by-minute information and reports available to managers wherever they are (head office, plants in other towns, etc.), enabling them to decide correctly and promptly.

Providing possibilities for dealing with high volumes of data

And many other possibilities which are discussed in the proposal in more detail.

What makes some companies not utilize such systems in the wrong belief that if computers do everything, then the human personnel would lose their jobs. It should be mentioned that when systems are mechanized, no significant change is produced in the work volume. The only difference is that the kind of work changes from manual to computerized. What is more, the work could be done by semi-skillful workers. Therefore, by combining an efficient software and training the employees in short-term courses, you can obtain an effective tool in managing the company affairs.
Another point that usually makes companies hesitate to use mechanized systems is the cost. It should be mentioned that mechanized systems not only have managerial and non-managerial advantages, but also eliminate or reduce many hidden and indirect costs which usually involve a huge amount of money, and this makes buying a suitable software reasonable and economical. The last point to be brought up about reluctance in using mechanized systems is the bad experiences or the inefficiency of such systems reported by other companies that have used them. We often hear that computers do not particularly improve anything, and instead make some kind of work more inefficient.
Our solution is that computers should be used correctly, and that people should be taught how to use them effectively and without bias. We should believe that every software is the result of analyses made by experienced executive personnel which far outweigh the cost of the software.

Brief History of the Company

Afraz System Co. started its activity in 1371 (1992) by becoming a member of the High Council of Informatics in two sections of design and execution of software and hardware systems.

The company won a tender on the design of business and financial software of the biggest development project in Iran (design and development of Sugar Cane and related industries) with 21 new plants, and since then it has been responsible for the systems upkeep of this complex.

In 1378 (1999), the company started executing the integrated systems it had designed. Examples are long-term contracts with some private companies such as Hampel Pajak Pait Industries, Rangin Chemical Industries, Arash Rang, Jahesh Motor, etc.. By making use of the training courses it had received abroad on providing managerial reports, the company developed software systems which were capable of making the necessary reports available in the least possible time. Then, for giving financial services, Afraz Mohaseb Company was founded.

Performance and possibilities of the Mechanized Financial Management System

Classification of accounts into accounts, total accounts, specific accounts, and detailed accounts.

Recording and revision of information at the most detailed level and controlling them according to the laws defined for the related accounts

Recording, revision and determination of account characteristics such as foreign exchange and multiple accounts in order to keep their circulation, define the receivable or payable accounts for automatic account analysis, and determine the nature of accounts for controlling the residue.

Recording, revision and coding of documents and the possibility of changing, summarizing and merging them into a unified document for official registration.

Classifying documents in the following ways:

Classifying documents according to their type (pay-roll, stock, corrective, etc.)

Classifying documents according to date and giving them new codes

Classifying documents according to the different systems in the company

Recording and revision of financial information, and classification of information on an annual basis, and making possible operations on financial information of active years.

Recording and revision of information on trial levels, balance sheets, loss and profit, etc., and preparing such information for specific financial periods according to specific company's standards and definitions

General Characteristics:

Simple and analyzed reports on comparative items at different account levels

Providing reports on accounts (based on Rials) or balance and circulation of accounts, and giving instant reports on accounts.

Recording and revision of undelivered sales and sales obligations (delays and their cause)

Recording and revision of receivables from customers, customers' accounts, and issuing multiple factors for each receipt

Recording and revision of customers' residual accounts and controlling settlement of each sales bill.

Managerial Reports

Preparing reports and information for managers and executive personnel, taking into account their access levels

Sales search and pursuing possibilities

Providing comprehensive and short quantitative reports in different fields for making decision making easier for managers

Performance and Possibilities of the Mechanized Storage System

Recording and revision of specifications of all items available in the stock

Classification and coding of items

Recording and revision of all input, output, and modified items

Recording and revision of order documents and the circulation of orders

Recording and revision of documents related to stock accounting system

Reservation of special items for specific projects

Recording and revision of turn over operations and the related modifications

Recording and revision of daily circulation data on stock items, inputs to the stock, outputs from the stock, purchase returns, borrowed items, hired items, direct delivery, and orders on the way

Recording and revision of stock information and the available and manufactured items

Issuance of documents related to accounting, financial and buying and selling operations.

Managerial Reports

Instant reports on available stock items (in terms of quantity and price)

Providing document reports (updated or non-updated) to assist managers in their decision making

Reports on lack or surplus of stock items, unmoved items, etc..

Performance and possibilities of Mechanized Receive-and-Pay System

Recording and revision of customers' and payable accounts, different bank accounts, cheques, drafts, valuable papers, and recording of each accounts date, amount and the person who signs it.

Recording and revision of different company funds, type of found activity, fund treasurers, and classification of access levels according to the fund activities

Recording and revision of supplying cash and how it should be spent

Recording and revision of transfer, receipt, extension, return, and expenditure of printing the related, and the possibility of making the desired changes to them.

Recording and revision of different types of receivable sums, payments, and controls related to cheque books, account sums, funds and documents for pursuing cases

Recording and revision of returned cheque operations

Recording and revision of payments, and classification of information and documents for cash payments, various kinds of cheques, receiving payable, issuance of group payments (shareholders' profits, employees' pay cheques, etc.)

Reporting all received and paid amounts according to the persons who have made the transactions, type of interaction, form of interaction, and situation of interaction

Reporting on the performance of the dealing party (parties)

Managerial Reports

Instant reporting on cash in hand and in the bank (in Rials and foreign exchange)

Instant reporting on document situations for pursuing their cases, including receivable and payable papers, and transferrable deeds

Reporting on bank facilitites and predicting the necessary cash for repayment of loans and banking differences

Instant reporting on cash in hand and in the bank (in Rials and foreign exchange)

Instant reporting on cash in hand and in the bank (in Rials and foreign exchange)

Categorizing assets at different organizational levels, along with the necessary specifications for each level, so that transfer of assets could be possible according to this classification

Recording of assets insurance including start and expiry dates, type of insurance, insurance company, insurance fee, registered capital of each consumer center, and level of assets

Recording of any change in the existing condition of assets, including increase (overhands or additions), decrease (sales, modifications, etc.), transfer (level and location), installments, etc..

Recording of any movement of assets into or out of the company (gifts, exchangeable assets, inter-organizational assets, inter-departmental assets, burrowed assets, etc.)

Calculation of amortization according to the method used (direct, decreasing,. Operational) and by considering purchase time, utilization, allocation, assets transactions, and issuance of mechanized deeds related to the desired periods

Recording and revision of fixed-asset cost price at a specific account level

Arranging accounting documents on monthly amortization of assets at different levels (total, auxiliary, and detailed)

Recording, revision and exchange of the information contained in the present system with other systems such as financial, accounting, and repair and maintenance systems

Managerial Reports

Presentation of comprehensive reports on fixed assets, including summary of assets performance, categorization of assets, basic modifications and transfer of assets, installment purchasing and elimination of assets

Reporting on cost of amortizing assets in terms of factors, cost centers and amortization accumulation during the period

Reporting on the cost price of fixed assets

Performance and Possibilities of Mechanized Cost Price System

Defining stocks for raw materials and coding of goods in each storage compartments

Defining manufacturing steps, cost centers, and service and administrative centers

Defining measuring units and their conversation

Defining bases for cost sharing between service and production units

Defining effective parameters in operation of machinery and employees

Defining standard parameters for production

Recording and revision of stock inventories for raw materials and sending them along to different production stages

Recording and revision of raw materials, semi-finished, and finished products transfer to any production stage at any time

Recording and revision of production scraps at any production stage and selling them

Recording and revision of information about product components assembly at the stock

Recording and revision of the documents returned from all registered drafts

Recording and revision of employees' working hours and machinery's active time at every stage

Recording and transfer of balancing costs documents from the financial accounting system to the cost price system

Direct contact between the industrial stock room and the cost price system, and exchange of information from one to the other

Performance and Possibilities of Mechanized Production Management System

Recording and revision of production line information, including identification of each stage of production, and the specifications and directions related to it

Communicating with the stock inventory system, receiving the economical quantity orders, lead time, EOQ and available stock goods

Recording and revision of engineering information on production processes, including definition of production methods, the machines used, characteristics, length of operation, and sequence of operations

Recording and revision of information about formulation of production, including: Standard use of materials, standard scrap materials, qualitative identification of production, standard production time

Planning production and supervising it

Recording and revision of quality control information of production packages, and issuing non-compliance sheets in case of deviation from standard

Recording and revision of information about scrapped parts and surplus materials, comparing the results with standard values, and transferring the data to MRP system

Predicting the optimum machine operations in order to reduce down-time / interruptions, and transferring the data to system network

Determination of the optimum volume and variety of production to achieve the highest level of productivity based on annual production planning, capacity of machinery and available orders.

Managerial Reports

Presentation of comprehensive reports on the actual progress of activities, delays, interruptions, unavailability of materials and parts scraps, down-time's and their causes

Annual, monthly and daily planning reports

Comparing actual production with the planned production in previous years

Presentation of various charts from production, such as operational charts, material-flow diagrams, machine-sequence charts, etc..

Performance and Possibilities of Mechanized Human Resource Management System

Definition of an organizational chart with the following capabilities:

Specification of each organizational position

Definition of organizational posts and their qualifications

Duties of each post

Duties of each individual

Determination of number of personnel and expertise needed for each post

Definition of organizational units

Recording and revision of information on job applicants and their employment

Recording and revision of classified information on the personnel, including identification, educational background, former job experience, training courses, familiarity with foreign languages, military service, etc.., and recording of the facsimiles of the documents

Receipt and recording of working information, daily, monthly, and weekly wages, bonuses, and deductions

Receipt and recording of information on personnel training courses, including: Classification of training centers and courses, annual and monthly planning for personnel training, planning or training courses, results of each training course, etc..

Recording and revision of information exchanged between the Human Resource Management and other related systems

Managerial Reports

Different reports (informative and statistical) for managers and executive personnel, arranged at defined access levels

Reports on the rate of aggregate and individual growth in salaries, etc..

Performance and Possibilities of Mechanized Pay-Roll System

Interfacing with the Human Resource Management system and receiving the necessary information from it

Recording and revision of information on working hours (daily and monthly), overtime, deductions, assignments, etc..

Recording and revision of up-to-now information for establishing income systems including tax, leave, etc..

Calculations of all payments and their deductions, due salary and working hours, preparing mechanized documents for each cost center, unit, job, etc..

Recording and revision of information on leave-taking and severance compensation of personnel

Calculation of holding bonuses, compensations, etc., and issuance of mechanized documents to the financial department

Calculation of annual, and monthly taxes, as well as various insurance benefits, and introducing them into the system

Recording and revision of information on all payments and deductions at the related dates, taking into account the effects on insurance, taxation, etc..

Introducing all changes in regulations, payment policies, etc. into the system

Recording and revision of information on loan installments, deduction policies, and their amendments, according to the conditions for awarding loans

Creating common data bases with the personnel system to introduce documents instantly in the personnel system

Recording and revision of information exchange between the salary and wages system and the personnel, financial and accounting systems

Managerial Reports

Preparation of various financial and business reports at different access levels for managers and executive personnel

Preparing standard system reports like insurance, taxation, etc., in the form of charts and tables for making comparisons

Providing reports on changes in basic salary, overtime, and other factors during various periods, and information about different loans

Performance and Possibilities of Sales Engineering System

Input and revision of all companies that could be future customers

Input and revision of all sales-department employees for marketing

Allocation of customer to employees of the sales unit for order follow-up and meetings

Recording and revision of results obtained in meeting each customers

Managerial Reports

Presentation to customers of meeting results

Reporting the ascertained orders for marketing by sales personnel

Follow-up and registration, and reminding sales personnel to see to customers' affairs after each meeting

Reporting customer requirements at the meetings

Performance and Possibilities of After-Sales Services

Input and revision of after-sales employees

Allocation of certain after-sales employees to customers for individual or contractual cases

Recording and revision of after-sales visits and results obtained

ecording and revision of required items according to terms of guarantee or after payment by customers

Recording and revision of supervisory costs

Recording and revision of after-sales service bills if necessary

Managerial Reports

Reports by company officers on the observed problems, so that they can be corrected in the future

Presentation of costs endured by the company for each customer, and analyzing them in order to prevent their recurrence in the future

Afraz System Company:

Afraz System Company makes use of specialized knowledge of its personnel in software engineering, financial services, and system analysis. The projects the company has so far completed are as follow:

Mechanization of design and development of sugar cane systems and execution of M.I.S (this project is one of the greatest projects considered in the 5-year development program, and consists of 7 planting and industrial complexes including 21 factories under construction)

Project for creating data banks for machinery and areas of Agricultural Machinery Development Agency (for use at 26 different agencies in different cities)

Preparation of comprehensive international transportation software for several private companies

Providing different engineering, business, financial and storage handling software for several private companies

Providing a project control system for Lorestan Provincial Project

Afzar System Company has three departments: Software, engineering, financial services and system analysis.The company has provided services in the following areas:

The following public and private companies have used the services of Afzar System Company:

Public companies: Mechanization of personnel, financial accounting, storage, stock accounting, assets and amortization and wages and salary systems at Sugar cane design and development and related industries project (1992-1993); maintenance of the a.m. systems until today; mechanization of accounting, storage, wages and salary systems at Agricultural Machineries of Khorasan Corp. (1993-1994); mechanization of chamber of Commerce traffic systems (1994-1995); Mechanization of domestic and foreign ordering system of Alvan Sabet Co. (1996-1997); Mechanization of the integrated financial System at Pars Engineering Development Co. (2002)