A Homeless Management Information System (HMIS) is a locally administered, electronic data collection system that stores longitudinal person-level information about persons who access the homeless service system

HMIS is HUDs response to a Congressional Directive to capture better data on homelessness

4Open vs. Closed System

Open HMIS- Providers are able to search for a client and see where they have received services

Closed HMIS- Providers are only able to see their own clients- cannot tell where they are receiving other services

Many systems have moved from closed to open or are a hybrid

5Why HMIS is Important?

National data on homelessness is critical for HUD reporting and informs key policy decisions

Every CoC is required to implement an HMIS and is scored on this obligation as part of the annual CoC Competition.

Local HMIS data can be used to inform local planning and drive the local decision making process

HMIS can support individual case planning and service coordination among providers entering data

6HMIS Proposed Rule

Provides for the establishment of regulations for HMIS

Adds a new part to the CFR 24 CFR Part 580

Makes corresponding changes to HUDs regulation for ESG, SPC, and SHP

7HMIS Proposed Rule

Responsibilities for HMIS Administration

Responsibilities of the CoC

Duties of the HMIS Lead

Eligible Activities

Carrying Out HMIS Activities

8HMIS Eligible Costs

Need to look at funding source regulations to determine what is eligible

Ability to add new programs and reporting requirements quickly and easily.

30Where to Focus

Attention to DATA QUALITY is EVERYTHING!

All reports run on the data that is inputted,

If you want ease in reporting,

To be competitive in the grant process,

Focus, Focus, Focus on Data Quality.

Under HEARTH, there will be an even greater emphasis on data and the use of HMIS. CoCs should assess their data tools, counting methodologies, and HMIS and determine if changes and/or improvements need to be made. Ann Marie Oliva

31PIT, HIC, AHAR APR

The State of Utahs HMIS team produces the PIT, HIC AHAR for all 3 continuum and supports the APRs for HUD CoC programs.

HMIS creates an Unmet Need report from the PIT HIC for strategic planning of housing capacity and need.

Under HEARTH, performance and compliance will be a significant part of the competitive selection process. CoCs should use these reports in their competitive process on a local level.

32Using Reports as a Check Balance

These 4 reports are the core elements of an AHAR

PIT

HIC

APRsData Quality

These report outcomes should support one another.

33Funding Based on HMIS Data

The AHAR is a great report to share with those entities that make funding decisions on homeless housing programs.

Post PIT, HIC AHAR on your websites, make these available to other departments or reference this report in your annual State Homeless Report.

Because there is no client level data included, these reports can and should be shared.

At SCSO we use the PIT, HIC AHAR during strategic planning of our 10 year plan to end chronic homelessness.

34HEARTH New HMIS Role

This is an exciting, challenging and important time for HMIS

Under HEARTH, performance and compliance will be a significant part of the competitive selection process. There will be an even greater emphasis on data and the use of HMIS in supporting these measurements.

Be prepared to provide new and more in-depth performance measurement reports and to support the needs of CoC leadership for analysis of your homeless system and programs.

35The Last Word

And remember

All reports run on the data that is collected,

If you want ease in reporting,

To be competitive in the grant process,

Focus, Focus, Focus on Data Quality.

36

Questions?

Tamera Kohler

Director, State Community Services Office

State of Utah

801.526.9329

tkohler_at_utah.gov

Thank you!

37Continuum of Care Perspective

Ledger Parker

Program Director

MS United to End Homelessness

38MUTEH HMIS Structure

MUTEH covers 71 counties in MS

Large rural coverage area

Began using HMIS in 2008

MUTEH generates the AHAR, HIC, and PIT

Many privately funded faith-based shelters

HMIS currently tracks 27 programs and 87 users

39MUTEH HMIS preparation for the HEARTH Act

The HEARTH Act allowed MUTEH to reevaluate our current HMIS implementation and make necessary changes

40MUTEH HMIS Barriers

Non implementing faith-based agencies

HMIS participating agencies not participating in HMIS

Users log in sporadically

Poor data quality

Not current

Not complete

Program leaders were concerned with HMIS only at APR

41The AHAR Measurement

MUTEH decided that the AHAR requirements would serve as the baseline for MUTEHs HMIS expectations under the HEARTH Act

Training sessions are held regionally and are hosted by different participating agencies

Webinars are used as often as possible to host trainings

HMIS tracks how often each user attends training

Used to monitor agencies utilization of HMIS

Reported back to program directors

44A Quick Description of MUTEH Reports

We use the KISS principle

Realized complex reports were not having effect (or being read at all)

Keeping reports simple allowed for clear direction to be given

We make reports widely available

Distributed at meetings, emailed to membership, and posted at muteh.org

45A Quick Description of MUTEH Reports

Aesthetics are considered important

Data is more interesting when it looks nice

Reports can be designed in such a way to emphasize certain data

Program staff seem to be more concerned with their appearance when the report is clear and designed well

46A Quick Description of MUTEH Reports

HMIS reporting should offer feedback on agencies performance in HMIS, however it should report well beyond HMIS utilization. Our reporting must eventually use HMIS data to steer homeless systems to meet the performance measurements outlined by HEARTH.

The goal is to transform data into information, and information into insight

- Carly Fiorina (Former President of HP)

50Questions?

Ledger Parker

Program Director

MS United to End Homelessness

601.960.0557

lparker_at_muteh.org

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