Event Marketing Project Coordinator

Jobübersicht

Arbeitsbeschreibung

Job Purpose:

• Provide support and execute event logistics for all major Citi businesses in their relations with existing customers and in new client development across Citi• Supporting the Global Event Marketing Department in EMEA, with special focus on the German and CIS Clusters• Administrative tasks and ad hoc projects

Job Background/context:

• Admin and events experience in a Corporate environment• Reporting directly to the Event Marketing Senior Project Manager and matrix reporting in country to Oliver Ruppert, Facilities Management Country Senior Manager

Key Responsibilities:

• Organise conferences, seminars, closing dinners, and industry sponsored conferences for internal and external clients• Provide support and/or arranging EMEA-based meetings and events pre-event and on-site including CEATS events as required• Provide support at varying levels to all members of the department as required, focusing on the Germany and CIS Clusters• Support low touch events in EMEA including onsite booths and internal events• Provide support on arranging logistics for larger events in partnership with other planners• Support with event related graphics and researching gift ideas and event proposals for events• Execute compliance of Firm's policies with regards to compliance, audit and risk, and finance• Maintain data integrity within the event management database• Processes other ad hoc financial transactional requirements as required• Production of relevant metrics and manipulation of data from systems accordingly

Job involves:

• Researching and preparing proposals for meetings and events• Project management from inception to completion including all logistics, onsite support and closure of event audit files• Working on prescribed budgets, preparing detailed pre-event and post-event costings• Direct liaison with internal business areas across Citi and external corporate clients and investors• Carrying out site-inspection trips and providing on-site management of events in EMEA (involves evening and weekend working on events)• Processing invoices and financial transactions for the EMEA team as required• Supports the team in meeting documented audit requirements focusing on Germany and CIS

Development Value:

• Job-holder will have the responsibility to own projects from inception to completion dealing with a wide variety of internal and external clients• A broad range of projects will enable job-holder to experience many different aspects of Event Marketing and allows for plenty of creativity• Opportunities to work on projects across EMEA• Develop a broad understanding of compliance requirements pertaining to events at Citi• Opportunities available to take on additional responsibilities / extra-curricular activities.