How to Import Sales Orders Using Transaction Pro Importer 4.0 for QuickBooks

In this post we will provide an overview of how to import sales orders into QuickBooks using Transaction Pro Importer. On the first screen of Transaction Pro you will select the browse button to select your import file. In this example we are using the sample import files that are installed with the program and are located in c:\my documents\01 Transaction Pro Importer 4.0\sample files We will also select an import type of sales order. Then select the options button if you want to select any options.

On the file contents screen you will see the data in your import file in a grid format. Select the next button.

The next screen in Transaction Pro Importer is the mapping screen. If the map does not load select the load map button and navigate to the following file: c:\my documents\01 Transaction Pro Importer 4.0\Sales Order map.dat Required QuickBooks Fields are depicted in red in the first column (Customer, RefNumber, Item). Select the next button to advance to the next screen. Click on the screen shot below to see all the fields available on a receive payment import and where these fields reside in QuickBooks. You can also review the entire data dictionary at http://www.baystateconsulting.com/forum/forum_posts.asp?TID=338&title=tpi-field-listing-data-dictionary

This next screen shows how the data will be mapped to your QuickBooks fields. The QuickBooks fields are listed at the top of the grid and the data follows in rows immediately below. Review this data to make sure that the data is mapped correctly. Select the next button.

On the last screen of Transaction Pro you select how any new items that do not exist in your QuickBooks company file will be set up by making selections from the drop down menus. Select the finish button to start the import.

Advanced tips and options:

There are also many other options that you might want to consider reviewing which are highlighted in yellow below. All of these options are discussed in detail in the help file that comes installed with Transaction Pro Importer. To access the help file select the help file on any of the pages within Transaction Pro Importer or press the F1 function key while Transaction Pro Importer is open. For some of these features we have gone into more detail in another blog post for which we have provided the applicable link.

Yes that is correctly if you do not map a import file column to the QuickBooks field, Price, on the mapping screen Transaction Pro will fill in the line item with the price that currently exists on the item in QuickBooks.