9/17; Microsoft Office and Word

Microsoft Office and integrated software systems

Microsoft has developed (among others) a set of integrated software
products that perform most of the basic tasks that are necessary for an
office:
Word Processing (MS Word)
Spreadsheet (MS Excel)
Presentation (MS Powerpoint)
and sometimes:
E-mail
Database
They have developed the product called
Microsoft Office.
They boast: "Programs in Microsoft Office work together like one so
you can combine text, data, and graphics any way you like.
What is more, IntelliSense technology helps these
programs sense what you want to do and produce the
desired result."

Microsoft Office tools can be used in a stand alone mode, or they can be
used in an integrated fashion with the Office Manager (which is accessed
by clicking the icon on the upper right of the Mac screeen, and by
clicking the MS Office tool bar on the Windows side).
Here is the competition: ClarisWorks

You can customize the Office Manager to act as a general purpose tool bar
by clicking on Customize. in the MS Office Manager listing. Try to add
Netscape to it now.

Quick Demos

Microsoft Word

Microsoft Excel

Microsoft Powerpoint

Going beyond word processing in Microsoft Word

Note that this will generally work on the PC side as well, but we have
preapred these instructions with the Mac in mind.
Launch Microsoft Word. Most people are comfortable typing away, doing a
bit of formatting, and then printing. The purpose of our demonstration and
the Lab today is to show you how to use some of the more advanced tools of
MS Word.

Headers and footers

It is useful to have footers and headers in a document in order to provide
summary information about it. To set up a footer or a header, go to the
View menu and choose Header and Footer. You can cycle between the two, and
then add text, the date, and the page number. You can format text the
same way as you do in the main part of the text.

Equations

Microsoft Word has a good tool for making equations. Go to the Insert
menu and then choose object. You will get many choices, but you should
choose Microsoft Equation 2.0. Note that you can build up the equations as
you go. After you make the equation, close the equation tool. To edit
the equation in the future, double-click it. You have to be patient for a
few seconds for it to launch the equation editor.

Pictures

On the Macintosh side of the machines in the Lab, you will see an icon at
the base of the Word Window that looks like a landscape. If you move the
mouse over the icon without clicking and leave it there for a second or
two, you will see that it will create picture. Choose that. Note all of
the tools that you can use for drawing. make a picture. When you are
done, close picture. The picture will be in your document where you want
it. If you want to edit it in the future, double click it.

Annotation

In these days of electronic document preparation, you can digitally
annotate a file that you or someone else has made. To do this, open the
Word file of interest. Move through it to a place where you might like to
make a comment (where you would write something if you were editing the
paper copy). Pull down the insert menu and then choose annotation. A
window will open below and you will see in the text character indicating
that there is an annotation there, and then below, you can write your
annotation. You can also do a sound annotation. THis is cool. Click on
the symbol for a cassette tape and then a tool will apear that will let you
record your comment. You have to push record and stop recording. Note
that if you are not getting any sound, you may have to go to the control
panel (under the Apple Menu on the Mac side) and choose Monitors and
Sound. THen click on the Sound button and make sure that the sound input
is from the microphone and not the CD.