Top 10 Best Printers for Small Business (Reviews)

A good printer for your small business will need to be durable enough to deal with heavy printing demands, dependable enough for daily use, and flexible enough to keep you from having to run to the local printing depot twice a day.

We have found that both ink and laser printers can work equally well in an office environment.

These printers have been picked from the crop based on their abilities to suit growing businesses, and overall value.

You’ll be able to speed through projects with rates of around 24 ISO ppm (black/color) print speeds and the super fast first-page outputs.

This printer gives users powerful productivity and long-term savings. You can load paper less often as well. The 250-sheet capacity plus 80-sheet rear tray lets you keep this printer full and ready to go.

Need more paper holding capabilities? There’s a full-ream paper tray that holds up to 500 sheets of paper available as well.

Unfortunately, this larger tray is sold separately. Another nice feature that you’ll get with this printer is the automatic double-sided printing.

The Ecotank system makes printing much more affordable in the long run

You can have both the front and back of a page printed easily with the configuration of one automatic setting. This machine also gives you very fast scan speeds and easy fax sending.

Copy, scan, print, and more all quickly, efficiently and easily. A wireless printer, this model allows you to print from wired networks all over the office.

Enjoy true wireless freedom by printing from smartphones and tablets as well.

This printer comes equipped with Wi-Fi Direct (4) and NFC (5).

It’s compatible with most Computer Operating Systems as well.

As far as drawbacks go, this printer is somewhat difficult to set up initially. Luckily, it comes with customer service and tech support. It’s also fairly expensive, but you will save up a lot of ink.

Pros

Durable – This printer can stand up to constant use.

Dependable – A good platform and reliable firmware make this a dependable option.

Higher price-point – This computer has a higher price point, however you will save a lot of money on ink in the long run.

Verdict: If you need a dependable printer that can be used by the entire small business office, this is our top choice. It’s durable, dependable, runs smoothly, and may save you a lot of money in the long-run. The wireless features are also great and it creates print shop-quality documents. On the other hand, it’s more expensive than other printers on this list, so this is the best printer for small business if you need to print daily.

Verdict: If you are in need of a printer that features wireless networking, automatic duplex printing, mobile connectivity, cloud connection, and would like to have Amazon Dash Replenishment, this is a great option. It’s easy to use and prints nicely. On the downside, it does have connectivity issues that can become frustrating and may necessitate a call to the Brother Technical Support Team.

Fast printing – This printer gives you printed documents in as little as 9 seconds.

Good value – For the price, you get a lot of features.

Wifi connection – You can connect and print remotely using WiFi.

Cons

Stalls with Mac – Though this printer is Mac and PC compatible, it may stall during the initial setup with Mac OS which will require you to call tech support.

Verdict: This is a great printer that produces documents quickly and gives you clear text and vibrant colors. It’s great for small businesses because it’s fast and easy to connect to. On the downside, it may have some initial issues with Mac operating systems. Still, for the price and quality, we find that this Canon printer is a good overall value.

One downside that this printer has is its ability to connect to Apple devices.

At the time of this review, there were a few complaints that tech support was needed for installation.

Additionally, this printer is a low-end option that may not last for more than a couple of years under heavy use.

Pros

Fast output – You can get color copies in as little as 12 seconds.

Good ink – Works with Dual Resistant High Density (DRHD) Inks.

Inexpensive – One of the least expensive small business office printers out there.

Mobile connection – Can connect through an application for printing from all sorts of devices.

Cons

Not durable – If you are using this printer daily, it may not last you more than a couple years without having issues.

Mac issues – Has issues connecting with certain Mac systems at first.

Verdict: If you need an inexpensive printer that can also make color copies, this is a good option. It has an abundance of useful little features and is easy to set up and operate. It also connects wirelessly through an application so that you can print from many devices. The only downsides are that it may have issues connecting from an iMac computer and that it isn’t designed to last a lifetime.

It lets you copy documents quickly and easily. The scanning features also work really well.

If you need to send a fax, you’ll find that the touchscreen is user-friendly and responsive. Additionally, the wide-format printing can help you create a variety of documents.

You can connect wirelessly with this ink-jet printer through WiFi, so you don’t have to have it plugged into the computer that you wish to print from. The AirPrint and document feeder features just add to the easy-to-operate nature of this printer.

We are especially appreciative to the mobile printing features.

You can print from anywhere using your smartphone or smart devices like an iPad or tablet with AirPrint.

You don’t even have to be connected to a network as Wireless Direct printing is available with this device. Other useful features include the one-year limited hardware warranty and 24-hour, 7 days a week Web support assistance.

Some buyers reported that this printer had quality issues. While your specific printer may work just fine, there is a chance that your color documents will have some issues.

Luckily, HP will replace color heads and assist you in technical support for your first year, and if you buy it on Amazon, you can return it no questions asked if there is any problem.

Still, we would have liked to see the bugs worked out of this model before it hit the market.

Pros

Versatile – You can copy, scan, print, fax, and more with this device.

Wireless and AirPrint – Print wirelessly from your computer or use the AirPrint features to print from mobile devices.

Good value – The price point is pretty low considering all of the features you get.

Fairly Fast – This printer has a decent print output rate.

Cons

Color quality issues on some models

Verdict: This is a versatile printer that comes at a fair value. You get access to an abundance of features without breaking the bank. unfortunately, at the time of this review, there were many color quality issues reported. With this model specifically, users found the print quality to be underwhelming. A good remedy to this may be purchasing the next model up for a small price increase. For only a few dollars more, you can get all of the same features with High Yield Inks.

A low-cost printer that fits most small business needs, the Ricoh SP C261SFNw is one of the best laser printers that you will find at this price point.

It’s great for small business startups, work groups, collaborative projects, or home office use.

The Ricoh SP C261SFNw gives you a low total cost of ownership which means that you can spend your money working on your business.

This is a powerful and compact printer that can be utilized well by up to three people.

It can print at a rate of 21 pages per minute and has a paper capacity of around 751 pages.

You can easily copy, print, scan, and fax with this printer. There is also a nice touchscreen display that measures around 4.3″.

It communicates well with computers for easy connectivity and reliable print jobs.

It gives you document resolutions of up to 2400 x 600 dpi. Additionally, it allows users to optimize their sharing abilities.

You’ll be able to scan documents directly to your email or to your main network folders so that you’ll get extremely easy digital access and retrieval quickly and with minimum effort.

The single pass document feeder (SPDF) is another helpful feature. It lets you load up to 50 pages at a time which is great for giving you uninterrupted scanning.

At up to 40 images per minute, you’ll find that less time is wasted.

The maximum scan speed for color documents is somewhere around 24 seconds. You’ll also be able to send faxes in as quickly as three seconds per page.

Navigating print, scan, copy and fax jobs has never been simpler.

On the other hand, this printer is only designed to be used by three users at a time, It’s ideal for individuals or couples, but if your small business has more than three employees, it’s not a great option.

Pros

Inexpensive – One of the best printers a tits price point.

Touchscreen – The 4.3″ touchscreen makes using this printer easier.

Easy to use – Designed with simple components and clear commands. this printer is easy to use.

Versatile – Scan, copy, print, and fax easily and quickly.

Cons

Not heavy-duty – This printer will not work well in offices that have more than three people using it.

Verdict: If you have a small operation and need a good printer for a few documents here and there, this is an awesome option. It’s versatile, has many helpful features, and is super easy to use. If you have a small business with upwards of 3 employees who need to print documents daily, this printer just won’t be able to keep up. It’s really only best for one or two users at a time.

A compact and smart little printer, the Xerox WorkCentre 6027 does a great job of making life easier for working individuals.

It generally excels in small office environments, though we don’t recommend it for being the sole printer on site.

It will wear out quickly with too much use, as it has been designed to be used by one or two individuals through the course of a working year.

Image credits: Xerox

However, for the price, you really can not go wrong. It comes at a fantastic value and you could theoretically purchase two of these printers for a fraction of what other printers cost.

It’s got a LED color display system so making selections as you stand at the printer is easy.

If you need high-impact color, speed, and ease of use, this is also a great option.

You’ll find that you’re able to accomplish more with this printer than with certain more expensive models. This is because it’s so simple and user-friendly.

As far as the details go, this printer has a printing speed of around 18 ppm in color and black and white.

You’ll get color prints in as little as 13 seconds.

This is a compact printing device that combines several office machines in one simple and cost-effective color multifunction printer. It is capable of producing high-profile materials with outstanding quality.

It also saves space which is great if your small business comes with a small office.

On the downside, it is definitely not ideal for constant bulk orders. It’s better for casual printing and crisp color copies.

Pros

Easy to use – The LED display and push-button features make this printer easier to use.

Compact – The compact design saves space.

Versatile – This printer has lots of helpful user functions.

Great print quality – It creates crisp and colorful laser prints.

Cons

Not for heavy-duty use – This printer can’t keep up well with heavy demands.

Not truly wireless – Must be wired into one main computer before it can connect with other computers remotely.

Verdict: If you need a compact printer for light-duty printing that produces great documents and is easy to use, this would be a good option to consider. If you need to print hundreds of copies every day and connect with more than three computers, this printer is not a great choice. It’s more for light small office use than anything else. Still, for the price you get a dependable brand name printer that comes in a compact package.

For anyone who needs simple and efficient black and white printing, the Samsung Xpress SL may be well worth a look.

Not every small business needs color images and decorative documents.

This printer is a no-nonsense business tool that allows you to keep things moving all day long.

It has optional high-yield cartridges and Amazon Dash Replenishment for easy refills.

Save time, money, and energy with this highly-efficient machine.

Features include mobile and cloud printing so that you can send and print documents from anywhere.

It is equipped with the Samsung Mobile Print Application that works for any Android or Samsung device.

It will not work with an Apple iPhone. Additionally, this ink jet printer allows you to print from Google Cloud.

All you have to do is connect to the printer and you can literally print off documents from miles away. Wireless printing from a computer is another helpful feature.

This Samsung printer has Near Field Communication (NFC) printing that enables you to connect mobile devices and communicate with the printer.

It’s also really fast. High-speed printing and high-resolution output mean that your documents will come out fast and be very sharp.

You can adjust a variety of smart features as well. Remotely control the settings so that your business operations stay smooth and streamlined.

The Edge enhancement features of this printer give you crisp and polished edges that are well defined for all text.

An Eco drive helps to save you on toner costs by adjusting with the push of a button to allow you to conserve toner and paper for maximum energy efficiency.

Built-in duplex printing lets you use both sides of the paper so that you don’t have to get up and flip pages constantly.

Just another way that this printer maximizes efficiency.

The Samsung Xpress SL is an awesome option for law offices, tax consultants, small businesses, and other trades and fields where many documents must be printed quickly and easily.

Pros

Highly efficient – This is an effective option that streamlines productivity.

Great value – This printer comes at a low price and has lots of features.

Fast – Get documents sent and printed in very little time.

Truly wireless – Connect from miles away with cloud services or use wireless computer settings.

Connects with Google – This printer is awesome for anyone who uses Google cloud.

Cons

Monochrome only – No color printing features are available.

Verdict: If you need a monochromatic printer that aims to maximize the efficiency of your workplace, this is an awesome option. It is truly a utility-friendly and economically efficient beast. However, if you are using iMac or Apple devices, this printer isn’t as great. Additionally, it does not print color. It’s essentially a no-nonsense black and white printing option that works amazingly if you use Google, Samsung, Android, or PC.

An all-in-one solution that aims to make your day at the office easier, this printer is loaded with helpful features that can save you time, energy, and money.

Brother is a well-known office printer brand that has been creating impressive printing solutions for decades.

This printer features large volume printing, copying, scanning, and more. It can increase productivity around the office by allowing workers to print multiple documents in very little time.

Large jobs can be completed in mere minutes with the speedy print speeds of up to 33 ppm and the zippy scan speeds of up to 58 IPM.

This rate also applies to double-sided prints and color scans.

Connectivity is also a non-issue with this printer. It’s easy to install and set up and shows up reliably on computers and wireless networks! This is due to the built-in wireless 802.11b/g/n and Gigabit Ethernet network interface.

It effortlessly allows users to set up and use the printer for sharing on a wireless or wired network. You’ll also be able to wirelessly scan to mobile devices with the Brother iPrint&Scan, You can connect to popular destinations like SharePoint and more.

The LCD 5” touchscreen display offers easy navigation of the menu. It allows you to create up to 64 custom shortcuts. This printer is also fully cross-platform compatible and works smoothly with Windows, Mac OS, and Linux.

There really aren’t any big issues with this printer. It has consistently high ratings across the board.

We did find a few reports of system bugs at the time of this article, but we Brother offers customer service to resolve any isolated problems of this nature. Generally, this is an awesome small business printer.

Pros

Fast – Print speeds and scan speeds are very fast with this printer.

Efficient – This is an efficient printer that can save you time, energy, and money.

Connects reliably – Connects and shows up on all networks (Linux, Mac OS, and Windows) easily.

Wireless – Can be connected wirelessly to multiple devices at once.

Good value – For the price, design, and material construction, this is a great value.

Cons

System bugs – A small amount of isolated system issues were reported at the time of this review.

Verdict: If you need a dependable and user-friendly printer at a fair price, this is a great option. It would work well in a multitude of small business environments. It has great ratings across the board and seems to be a very efficient and dependable option. Though some isolated instances of system issues have been reported, Brother is known for their great customer service and technical support team so they should be able to sort things out. In our opinion, this is the best printer for small businesses that need to print more documents daily. This is a practical and smart small business printer that comes at a decent price.

This HP printer prints quickly as well, with first-page printing in as few as 8.9 seconds for black and white and 9.8 seconds for color.

You can print up to 28 pages per minute! This is helpful for office productivity.

It has better security than many other wireless printers too.

You can rest easy knowing that sensitive information is protected by the device and document security solutions for offered for your print fleet with this device.

HP knows the meaning of energy and cost conservation; choose the original HP toner cartridges that come with this printer and you will find that you’re saving money on toner over time.

This, coupled with Amazon dash, makes this an efficient and easy way to save yourself time and money in the long-run. Really, for small businesses and office environments, you can’t go wrong with this printer.

The only downside here is the 1-year limited hardware warranty.

While we are glad that HP offers this warranty, we feel like they could have offered a better overall warranty for such a nice printer.

It makes us wonder if there are underlying issues that may present themselves after a single year of use.

Other than that, this is a great option to consider. It’s efficient, designed well, and has a lot of user-friendly features.

Pros

Toner replacement is easy – With Amazon dash and the HP original cartridges, this printer takes the guesswork out of toner cartridge replacement.

Easy to operate – An LCD touchscreen allows you to easily operate and adjust the settings of this printer.

Ideal for small businesses – This printer has been specifically designed to cater to small business enterprise needs.

Fast – This printer has super quick page output and scan speeds.

Versatile – You can use this device to scan, print, copy, and more.

Cons

Bad warranty – The 1-year parts warranty makes us wonder if there are any underlying software or even firmware issues.

Verdict: If you need a nice printer for your small business, this is another good option that you can add to your possibilities list. It’s fast and very efficient. We would like to see a better warranty and a few more details on the software used, but other than that, this seems like a solid small business printing solution.

Best Printer For Small Business – Buyer’s Guide

Now that we have taken an in-depth look at a variety of great printers, let’s look at some of the most frequently asked questions pertaining to this topic.

After all, when shopping for a printer for your small business, it never hurts to be well-informed.

Which printers work best for brochures?

There are a few printers that could potentially work very well for graphic designers and those looking to print complicated booklets, pamphlets, fliers, or even foldable brochures.

Canon, HP, Brother, Lexmark, and Epson all produce printers that are up to the task. Documents of this kind can be printed by both inkjet and laser varieties. We have listed our favorites below.

Which printer would be best suited for business cards?

If you run a small business, you’ve most likely had to come up with a business card and branding solution. For business card printing from your own office, you’ll find that you can use either an inkjet printer or a laser printer.

Inkjet printers will accept thick paper and print vibrantly. Laser printers are more efficient and faster.

Both are equally good options. As far as brands go, here are a few of our favorite options for printing business cards.

Final Words

So there you are.

From mid-tier options that work quickly and efficiently to premium printers with lots of add-ons, we believe these are some of the best small business printing solutions currently available.

While this list contains some of the best printer’s we’ve found so far, we still want to know what you think. Are we missing any amazing printers that would be well suited for a small business? Please feel free to leave us your comments and let us know what you think!