All Members present are required to declare, at this point in
the meeting or as soon as possible thereafter;

(i)Any disclosable pecuniary interests and /
or

(ii)Other interests arising under the Code of Conduct in
respect of any item(s) of business being considered at this
meeting

NOTES:

Members are reminded that they must not participate
in any item where they have a disclosable pecuniary
interest

As well as an interest of the Member, this includes
any interest, of which the Member is aware, that relates to the
Member’s spouse or civil partner (or any person with whom the
Member is living as a spouse or civil partner)

Members with a significant personal interest may
participate in the discussion and vote on that matter unless that
interest could be reasonably regarded as prejudicial.

An officer comment to the following petition
is included within: We are the regular customers of
the above shop and we noted that on 13 November 2017 you have
imposed parking restrictions in the area. We also note that you
have not allocated any short term parking spaces for us to park our
vehicles when we needed to shop at the premises. This is causing us
great difficulty and inconvenience.

The shop has been here for a
long time and we find it very convenient to get urgent groceries
without having to drive a long way to go to the nearest
supermarket.

We will very much appreciate it
if you could allocate a few free parking spaces around the shop for
a short time (preferably 30 minutes or so) for the shoppers and a
loading and unloading bay for one vehicle

Petitions, Public Question, Statements:The lead petitioner, Mrs Murukathash
addressed the committee, detailing that the double yellow lines
added to the road outside her shop in November 2017 had caused her
and her husband great financial losses since their introduction, as
her customers now had a limited area with which to park. She stated
they would have liked 2 parking bays with a 30 minute waiting time
to be installed on one side of Guildford Road.

Key points
from the discussion:

The
Parking Engineer stated that in order to have time restricted
parking bays there must already be bays in place, which there are
not, and having looked at the road in detail there was only space
to allow for one bay. Given the time and cost implications of this
it wouldn’t have been a viable option.

The
double yellow lines along Guildford Road, Lightwater were added for safety reasons, as at the
junction with Macdonald road there have been a number of issues
with buses turning and parked cars in the past obstructing these
movements.

The
local members for Lightwater suggested
to get together with Mrs Murukathash,
her husband and any other residents to discuss such issues in
preparation for the 2019 review.

Resolution:

The
Surrey Heath Local Committee agreed to note the officers
response.

An
officer comment to the following petition is included
within:The development of Kings Lodge had a
planning condition to add traffic calming to Kings Ride. At the
Planning Committee meeting and in e-mail correspondence local
residents were meant to be involved in the implementation of this
scheme. The current scheme is not what was proposed by the local
residents.

Unelected council workers overrode decisions taken by elected
Councillors. We the undersigned do not accept that this is
democracy or a fulfilment of the

planning condition. The scheme needs to be in a position that is
effective at reducing speeding traffic and consulted with, and
considerate to, residents.

Minutes:

The petition was deferred to the next meeting
of the Surrey Heath Local Committee on 14 June 2018.

To answer any written questions
from residents or businesses within the area in accordance with
Standing Order 69. Notice should be
given in writing or by email to the Community Partnership and
Committee Officer by 12 noon, four working days before the
meeting.

Four questions were received in preparation
for this meeting. The written questions and responses to the first
three questions were provided as part of the agenda papers and the
fourth question and response was provided as part of the
supplementary papers.

Each questioner has the opportunity to ask one
supplementary question.

No supplementary question was received for
questions two and four from West End Parish Council or question one
from anonymous.

A representative from Bisley Resident’s Association was in
attendance to ask a supplementary question on behalf of the
questioner, Mr Norman Holden.

Supplementary question:

In relation to the 30mph sign being moved to a
position behind the blind bend on Church Lane. It should be moved
further, past the church and up to the Surrey Heath sign. When will
the work be taking place?

Response: The location of the sign will be
checked with the traffic engineer. The Highways Update report
indicates the work will be carried out on 2018/19.

Officers attending:Colin Kemp, Surrey County Council Cabinet Member for
Highways

Petitions, Public Questions, Statements:None

Colin Kemp attended the meeting to update the
committee on his vision for the year ahead in his Cabinet Member
role. This update followed his previous visit to the committee back
in October 2017.

Key
points from the discussion:

Surrey County Council have
borrowed an extra £5million to react to the damage caused in
the winter. The Cabinet Member was keen to work locally with
members and residents to help identify the local
priorities.

The local priorities and future
schemes for consideration list (annex 3) are to be displayed on the
website and refreshed quarterly to keep everyone up to date on the
progress of schemes.

The Cabinet Member
noted that there was an ongoing issue with an increasing number of
potholes, one of the reasons being the recent bad
weather. In March 2017, 2,800 potholes
were reported compared to 8,300 in March 2018. To address this,
scheduled non-essential works had been postponed to fix these
potholes, and the contractor Kier had increased the number of crews
operating in Surrey from 8/12 to 25, pulling in 4 or 5 crews from
other areas to assist.

The cabinet member noted it was
essential that any faults are reported, the easiest way is through
the ‘report it’ button on the Surrey County Council
website. The fault is then added to the list to fix.

A question was raised by
members in relation to pot holes and how residents make claims for
burst tyres or damaged alloy wheels. It was confirmed this
information could all be found on the SCC website but that there
was no liability until the defect had been reported. Claims were
all managed with the contractors and through their
insurance.

The Surrey Heath Local
Committee thanked the Cabinet Member for his update and useful
information he had provided not only for them but for the attending
members of the public.

i) to the
dedication of the footway along the southern side of the A30 London
Road (Bagshot) between The Maultway
(B3015) and Bagshot High Street (B3029) as shared use
footway/cycleway as detailed in the plan attached as Annex
A.

ii)
that a notice is advertised in accordance with the Road Traffic
Regulation Act 1984, the effects of which will be to prohibit motor
vehicles from the section of The Square, Bagshot (B3029) shown in
Annex B

iii) that any objections to the Traffic Regulation Order should
be considered and resolved by the Area Team Manager for Highways in
consultation with the Chairman and Vice-Chairman of the Local
Committee and the local Divisional Member, and that this issue only
be returned to Committee if any objections prove
insurmountable

iv)
that the Order be made once any objections have been considered and
resolved.

v)
that £5,000 is allocated from the 2018/19 revenue budget
towards the Parking Team to support the implementation of the
higher than usual number of changes proposed within the latest
Parking Review.

Reason for
decisions:

The
above were made to enable progression of all highway related
schemes and works.

Minutes:

Declarations of interest:None

Officers attending:Andrew Milne, Area
Highways Manager

Petitions, Public Questions, Statements:none

The
Area Highways Manager introduced the report. Asking members to note
their decisions tonight were regarding the implementation of
footway/cycleway along the A30 and the advertising of a Traffic
Regulation Order (TRO) in Bagshot.

Key points
from the discussion:

It
was noted that the revenue budget for 2018/19 had been
significantly increased from £40k to £168k and this
increase in highway funds had come from the 1% council tax
increase. The Area Highways Manager added that each county member
would also have a highways fund of £7.5k to spend on highways
projects of local importance in their division.

Members noted they would like the opportunity to review the
priority list as since being put in place, membership of the
committee had changed and so had priorities. It was noted that this
item was on the forward plan for an informal meeting, scheduled for
later this year.

Resolution

The
Local Committee (Surrey Heath) agreed:

i)to the dedication of the footway along the southern
side of the A30 London Road (Bagshot) between The Maultway (B3015) and Bagshot High Street (B3029) as
shared use footway/cycleway as detailed in the plan attached as
Annex A.

ii)that a notice is advertised in accordance with the
Road Traffic Regulation Act 1984, the effects of which will be to
prohibit motor vehicles from the section of The Square, Bagshot
(B3029) shown in Annex B.

iii)that any objections to the Traffic Regulation Order
should be considered and resolved by the Area Team Manager for
Highways in consultation with the Chairman and Vice-Chairman of the
Local Committee and the local Divisional Member, and that this
issue only be returned to Committee if any objections prove
insurmountable.

iv) that the Order be made once any objections have been considered
and resolved.

v)that £5,000 is allocated from the 2018/19
revenue budget towards the Parking Team to support the
implementation of the higher than usual number of changes proposed
within the latest Parking Review.

Reason for
decisions:

The
above decisions were made to enable progression of all highway
related schemes and works.

Officers of Surrey County Council’s parking
team have carried out a review of on street parking restrictions
within the borough of Surrey Heath and identified changes which
would benefit road safety and reduce instances of obstruction and
localised congestion. Approval by the Surrey Heath Local Committee
is required in order to progress these changes to the stage of
‘formal advertisement’, where the proposed restrictions
will be advertised for 28 days and open to comments, support or
objections from members of the public.

The Parking Engineer
introduced the report, stating there had been 140 amendments to
consider in this review. All proposed amendments were detailed in
the report and the attached annexes. The committee were being asked
to agree these amendments for advertisement for implementation
later this year.

Key
points from the discussion:

Members asked whether
there were any amendments, where only the timing of the restriction
was being altered and therefore just the signage would be changing.
When this happened previously in Surrey Heath it caught many people
out. This time around could the signage be improved to more easily
notify residents of the change. The Parking Engineer confirmed that
the borough council would work to help improve signage to show
clearly there was a change in restriction.

A point was raised over why a disabled bay had been
proposed on High Street, Chobham. The
Parking Engineer confirmed it had been in consultation with the SCC
divisional member who commented that such amendment had been
brought to the committee’s attention during the last parking
review. The entrance to the Sun Inn had changed and to satisfy
safety regulations there needed to be one in Chobham.

It was requested that
in the next review the roads surrounding Frimley Park Hospital be
looked at as many of the roads are impassable for residents because
of such parking.

Members asked when the recommendations would be
implemented on the ground, should the recommendations be agreed by
the committee and no objections are made or maintained following
the advertisement. The Parking Engineer confirmed that due to the
postponement of the meeting from March to April, it was likely that
the advertisement would take place in Summer 2018 with the
implementation in Autumn/Winter 2018.

Resolution:

The Local Committee
(Surrey Heath) agreed:

i)the proposed amendments to on-street parking
restrictions in Surrey Heath as described in the report and shown
in detail on drawings in annexes A-E.

ii)the local committee allocated funding as detailed in
paragraph 5.1 of this report to proceed with the introduction of
the parking amendments.

iii)the intention of the county council to make an order
under the relevant parts of the road Traffic Regulation Act 1984 to
impose the waiting and on street parking restrictions in Surrey
Heath as shown on the drawings in annex A are advertised and that
if no objections are maintained, the orders are made.

iv)if there are unresolved objections, they will be
dealt with in accordance with the county council’s scheme of
delegation by the parking strategy and implementation team manager,
in consultation with the chairman/vice chairman of this committee
and the appropriate county councillor. An additional member may be
invited for comment.

Reason for decisions:

The above decisions
were made so that the waiting restrictions are implemented as
detailed in Annexes A-E. They will make a positive impact
towards:

The Trading Standards
Officer introduced the report, noting that Trading Standards had
some great things to report from the past 12 months in particular
the cracking down of trading scams.

Key
points from the discussion:

The committee commended the work that Trading
Standards was doing and highlighted that the sophistication of
scams was ever increasing. Several members stated that they
followed the Trading Standards social media accounts and suggested,
that although these accounts were good, that maybe more could be
done to publicise some of the commonly occurring scams to make
residents more aware.

Members fully supported the use of the
TrueCall care systems to stop nuisance
and scam phone calls, particularly in the vulnerable. Several
members commented that they had one themselves and found them to be
very useful. The Trading Standards Officer noted that vulnerable
residents could be nominated to be loaned one free of charge.

The Surrey Heath Committee thanked the Trading
Standards Officer for his insightful report and invited him to
return next year with the 2018 annual report.

This report provides local Members with an update on
the new model that Surrey County Council and partners have been
developing for early help for the county overall and how this is
progressing locally in Surrey Heath.

The Family Services
Manger introduced the report, noting that Early Help was not to be
confused with Early Years and the Early Help offer was for those
aged 0-19 and up to 25 years for Special Educational Needs and
Disability (SEND).

Key
points from the discussion:

In 2017 Family
Services brought together a number of programmes and teams
including youth and children’s centres to create Surrey
Family Services and Early Help has been progressing since then with
the first advisory board taking place in Surrey Heath in October
2017.

It was noted that the
aim across the service was to improve communication between the
services in order to improve the offer that was being
made.

In Surrey Heath, three
Family Partnership Areas had been established, where an area was to
serve as a network for people and not a building. It was pointed
out these areas and Early Help had no relation to children’s
centres and was not indicative that each area would have one main
children’s centre.

Resolution:

The Surrey Heath Local Committee agreed to
make endorsements to the Early Help Advisory Board for appointment
in 2018/19, to be agreed at the next Surrey Heath Local Committee
meeting in June 2018.

Reason for decision:

The
above decision was made to enable Local Members to be informed
about the proposals that have been developed in partnership for the
early help system in Surrey.

i)To remove the action to advertise the revocation of the
25T structural weight limit on Woodlands Lane, Windlesham.

Reason for decision

The above decision was made as the revocation
had been advertised and no further action was required.

Minutes:

Declarations of Interest:None

Officers attending:Jess Edmundson,
Partnership Committee Officer

Petitions, Public Questions, Statements:None

The
Surrey Heath Local Committee were asked to note the decision
tracker, agreeing to remove any item that was closed and had been
completed. They should have also noted that a closed item did not
necessarily mean a complete item. Some items had been closed as no
further progress was possible at that time.

Resolution:

The Surrey Heath Local Committee agreed to
remove the action to advertise the revocation of the 25T structural
weight limit on Woodlands Lane, Windlesham.

Reason for decision

The above decision was made as the revocation
had been advertised and no further action was required.

This report is produced for each meeting of the
Local Committee (Surrey Heath) so that members can review the
forward plan and comment on the items that are currently
anticipated will be received (paragraph 3).

Decision:

The Surrey Heath Local
Committee agreed the items proposed for the next meeting on 14 June
2018.

Minutes:

Declarations of Interest:None

Officers attending:Jess Edmundson,
Partnership Committee Officer

Petitions, Public Questions, Statements:None

The
Committee received a report on the forward plan and was asked
to

comment on the items that are
currently anticipated would be received.

Resolution

The Surrey Heath Local
Committee agreed the items proposed for the next meeting on 14 June
2018.