Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Development and promotion of Welsh red meat

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design and Graphics Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8Duration of the framework agreement

Duration in months: 36Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

About HCC
Hybu Cig Cymru (“HCC”) undertakes activities relating to development and promotion of Welsh red meat. In particular, HCC is involved in red meat industry development initiatives and its activities include attendance at/holding trade fairs, information programmes, competitions and consumer demonstrations.
The Framework Agreements and Call-Off Contracts
HCC is seeking to set up framework agreements with one or more service providers (up to a maximum of eight service providers) for the provision of design and graphics services in connection with the development, promotion and marketing of Welsh red meat.
Organisations interested in bidding should note that any framework agreement awarded will be a call off agreement and that services will be commissioned on an “as and when” basis. As such, HCC does not guarantee that any party to a framework agreement will be commissioned to provide a minimum level of services or any services at all.
HCC’s requirements for the Services
HCC requires tenderers who can provide high quality origination, artwork, design and layout services and related print services, where appropriate, for materials such as advertising, literature, datasheet and flyers, recipe cards booklets and technical booklets.
Such services and materials must be provided within the context of HCC’s corporate and consumer brand guidelines (copies of which are available from Bryan Regan (contact details set out in paragraph 3)) and show innovation and flair.
It is important to HCC that projects called off will be carefully project managed so that the relevant services and materials are provided on time, within applicable budgets and to the high quality that HCC will demand. In this context, a successful tenderer may be required to provide services and materials in response to particularly short lead-times.
Some of the materials required may also need to be produced multilingually as well as in single languages other than English. Whilst HCC may produce the translated text for these purposes, the successful tenderer will need to show an awareness of how different languages would look when producing materials for HCC to ensure such materials are effective and visually appealing.
Tenderers will need to demonstrate that the individuals put forward to work on projects called off by HCC have the skills and experience to satisfy the above requirements.
Organisations interested in participating in this tender process are required to download an invitation to tender (“ITT”) from HCC’s website (details of which are set out in section I.1 above) and complete and submit a Response to ITT by the date shown in section VI.3.4 below.

II.1.6)Common procurement vocabulary (CPV)

79822500, 79822000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is estimated that the total potential value for orders over the term of the frameworks should not exceed £300000 (excluding VAT).
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement may be extended beyond the duration stated in II.3 for a period or periods of up to a total of 12 months at HCC’s option.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The specific requirements of HCC will be set out in the contract documentation and may include parent company guarantees and/or other forms of appropriate security.

The specific requirements of HCC will be set out in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. However, if a consortium submits a tender which is acceptable to HCC, HCC may require the consortium to form a legal entity before entering into the framework agreement. Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: For information on HCC’s specific requirements, please refer to the contract documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1 above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1 above.
Minimum level(s) of standards possibly required: As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1 above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1 above.
Minimum level(s) of standards possibly required:
As detailed in the ITT, a copy of which is available for download from HCC’s website, details of which are set out in section I.1 above.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.1.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: Welsh

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Neither HCC nor its advisors will be responsible for any costs or expenses incurred by tenderers in participating in the tender process and not responding to the ITT.
HCC will not be bound to accept any tender response. HCC reserves the right at any time without notice and without liability to any bidder to (I) withdraw from and/or abandon and/or defer this tender process at any time, and (ii) not to award any contract as a result of this tender process.
With out prejudice to the paragraph above, any framework agreement entered into by successful tenderers with HCC will be a call off agreement and services will be commissioned on an “as and when” basis. HCC does not guarantee that a particular successful tenderer will be commissioned to provide a minimum level of services or any services at all.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: HCC will incorporate a minimum standstill period at the point information on the award of the contract is communicated to the tenderers in compliance with the timescales within the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendments) Regulations 2009).

VI.4.3)Service from which information about the lodging of appeals may be obtained