Sharing Incident Memory and Mitigation (SIMM) Intern

Title: Sharing Incident Memory and Mitigation (SIMM) Intern

Location: Geneva, Switzerland

Contract: 6 to 9 months. Part-time or full-time.

Starting: April/May 2018

I- MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation. MSF International is the legal entity that binds MSF’s 21 sections, 24 associations and other offices together. Based in Geneva, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II- POSITION BACKGROUND

The Sharing Incident Memory and Mitigation (SIMM) is primarily an international knowledge management project focusing on learning about critical incident response and then adequate internal sharing. By building the internal memory of such incidents and drawing lessons, the SIMM is also contributing to the mitigation of critical security incidents on MSF's social mission and staff in close co-ordination with other relevant MSF capacities. The SIMM is an inter-sectional project working for the MSF movement with an implementation delegated to MSF-Canada, composed of a two staff based in Geneva and Toronto.

Specific core objectives and project's direct outputs

Archiving all existing, relevant internal documents as well as interesting external selected documents, articles or books and make them available in a safe manner.

Conduct and make available studies of selected situations.

Develop and make available meta-analysis of cross-cutting issues of critical interest highlighting best practices.

III- PLACE IN THE ORGANISATION

The SIMM Intern reports directly to the SIMM project manager based in Geneva.

IV- OBJECTIVES OF THE POSITION

The position will focus on providing assistance to the SIMM project manager in terms of information management, support to research works and administrative support.

The intern may be asked to provide ad-hoc and/or sustained but limited support (no more than 25%) to other connected MSF work in coordination with the SIMM project manager.

V- MAIN TASKS

Information and knowledge management

Organize the information management and archiving of the SIMM project including the development of a secure virtual library under Sharepoint.

Assisting in the development and maintenance of the SIMM database and physical library by updating archiving and cataloguing SIMM related documents.

Assist in the reporting related to the SIMM project (accountability, presentation, etc…)

Monitoring and research

Media monitoring of all activities relevant to the SIMM scope.

Scanning all events related to the scope of the SIMM.

Conducting short research work on key SIMM related themes and providing documents on the state of art on various domains related to critical incident response.

Contribute to the development and finalization of internal analytical work (SIMM papers).

Attend external events to gather elements and synthetize them in working notes.

Administrative and logistical support.

Assisting in organizing meetings or events (logistical and admin side) and writing of minutes.

Assisting in the maintenance of internal and external contact lists.

Other tasks as required (short-term project).

Perform other tasks supporting the SIMM project team as the need arises

Able to work in a multi-cultural environment. Strong and proven organisational skills and multi-tasking ability.

Interest for history and research. Excellent attention to details and very rigorous in his/her method of work.

Strong plus for skills/experience in information management, developing/maintaining virtual libraries. Good writing and analytical skills, computer literate with ability to navigate and research the internet.

Strong organizational skills, reliable and self-motivated with the ability to work independently

A plus for candidates familiar with searching and manipulating quantitative and qualitative data.

Discretion. Given the nature of the subject treat, a full confidentiality will be requested.