a) Data processing for the fulfillment of the contract concluded between us (Section 6 (1) (b) GDPR)

In order to fulfill the existing contractual relationship, provide services as stipulated and send you contractual documents, we or a third party or external processor authorized by us will process the following data pertaining to you or your company as provided by you upon conclusion of the contract or in the course of the contractual relationship:

In the event of a promotional approach we will contact you only via the communication channels to which you have specifically consented. We use the data provided by you for the following purposes:

-Contact by telephone, e-mail etc. for product information

-Sending the newsletter, if expressly requested by you

-Quality assurance: For the purpose of continuous improvement of our products and services we conduct surveys on your satisfaction, level of recommendation and experience with your contractual relationship.

-New offers: At the end of your contract, we will contact you to inform you of offers that may be of interest to you.

-Collection service providers and attorneys for the collection of debts and enforcement of claims in court. Should it become necessary to pass on personal data for a collection procedure (customer and contact data, payment, consumption and claims data) to a collection service provider, we will notify you in advance of the intended conveyance.

5. Cross-border data transfer

The transfer of personal data to countries outside the European Union or EEA must be carried out on the basis of provisions of Section 49 (1 a) – g) GDPR.

6. Credit assessment and scoring

If we have made payments in advance, e.g. in the case of a purchase on account, we will obtain a credit report on our contractual partner from the credit agency Creditreform on the basis of mathematical-statistical methods in order to safeguard our legitimate interests.

For this purpose we will send the data required for a credit check to the above-named service provider. We use the information received on the statistical probability of a shortfall in payment to make a balanced decision on the establishment, execution or termination of the contractual relationship. The credit report may include probability values (score values) that are calculated based on scientifically recognized mathematical-statistical procedures and may include address data. Your concerns with regard to data protection will be taken into account at all times in accordance with legal provisions.

7. Retention period of data

We store your data for the term of the existing contract, and upon termination of the same until the completion of the tax audit of the last calendar year in which you were our customer.

In the event of statutory retention obligations, we are required to store the data until expiry of the specified period. Upon expiry of the statutory retention period, which largely ensues from commercial and tax law (in particular commercial code and revenue code) the data will be deleted.

For the purpose of sending you promotional material we will continue to store your data unless you object to its use, revoke your consent or the promotional address is no longer legally permissible. We will save your other data for as long as we need it for the fulfillment of the specific purpose (e.g. contract performance or processing) and will delete it once the purpose is no longer applicable.

Collection, use and processing of personal data can take place in the following cases:

a) Access data / Server log files

Instrument Systems Optische Messtechnik GmbH collects data each time its website is accessed (so-called server log files). The following data or categories of data can be collected:

- Name of the web page opened- Date and time of the request- Browser type and version- The user’s operating system- Referrer URL (the previously visited web page)- IP address

Instrument Systems Optische Messtechnik GmbH uses this data solely for statistical purposes and for technical optimization of the website.

b) Contact

When a user contacts Instrument Systems Optische Messtechnik GmbH by Internet, the user’s information is stored in order to process the request and possible follow-up requests. The user provides this data voluntarily.

c) Registration

Data entered during registration for demonstration software are employed for the purposes of using the demonstration software. The user can be informed via e-mail about offers or registration-relevant information such as changes to the scope of the offer, or about technical circumstances. The data collected are shown in the input mask during the registration process. The mandatory information includes the user’s name, company, address, city, country, postal code and e-mail address. Other details are optional.

d) Cookies

Cookies are text files that enable the storage of device-specific information on the user’s system. This information can then be used to save the user settings for future visits to the website, to realize various website functions and to collect information about how the website is used in order to improve it.If you wish to disable cookies, all common browsers offer settings that allow cookies to be blocked and deleted. Blocking cookies, however, may lead to impaired functionality of the website, either fully or in part.

e) Piwik

Instrument Systems Optische Messtechnik GmbH uses the privacy-enhancing web analytics tool Piwik to learn more about user behavior on its website and use this knowledge to continuously improve its services. Piwik uses cookies that save device-specific information as well as information about user behavior in anonymized form.

Users can contradict the collection and evaluation of their data at any time by completing the Opt-Out form below. This sets a so-called opt-out cookie. If all browser cookies are deleted, the opt-out cookie must be set again.