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Parent and citizens association

Welcome to the Beacon Hill Parents and Citizens Association

Image: Welcome to the Beacon Hill Parents and Citizens Association. Click on the image to follow the link.

Our school's Parents and Citizens Association (P&C) is a well supported organisation that meets every second Tuesday of the month at 7.30pm in the school library.

The aim of the P&C is to promote the interests of the school by bringing parents, citizens, students and staff into close co-operation and to assist in providing facilities and equipment for the school.

There are a number of sub-committees, which provide a service to the school community or help guide particular programs. All sub-committees report their activities to the P&C meeting.

Who is the P&C and what do they do?

The P&C operates our school canteen, uniform shop, out of school hours care centre (OOSH) and the band. Each of these services is an essential part of our school.

The P&C also has a very important role in fundraising for specific projects and has succeeded in past years in providing the school with play equipment, Smart Boards and is now supporting the Enrichment and Learning Support Program.

A key part of the fundraising is also to provide social and entertainment opportunities for parents and children and there is much fun to be had, not only in attending P&C functions but also in helping with the functions.

Why do we need volunteers?

Beacon Hill Public School strives to create a dynamic and nurturing learning environment and the P&C supports this vision across a wide range of activities throughout the year. The more help we have, the easier it is for everyone.

Even the smallest assistance is always appreciated. Helping out at the school is rewarding for you and your child, and it is a great way to meet new people too

How can I get involved?

The best way to be informed about school or P&C activities is reading The Beacon each week and reading emails from your class parent.

If you think you might be interested in helping out with something, make contact with the coordinator or go to a meeting – you will never be recruited for a job you don’t want or pressured into doing something. The smallest contribution is still valuable.

Some people prefer to help with things they can do on their own at home ‘after hours’, some like to help with tasks done at school during school hours whilst others are available for after hours meetings or help. Do whatever suits you. There are lots of things you can do with toddlers or babies and if you are unsure just ask – sometimes there will be several littlies ‘helping’ and they have a great time too!

What if I want to know more?

Coming to P&C meetings is a great way to find out more about the school and the activities of the P&C. You will meet the Principal, teachers and other parents and hear about a wide range of topics including how all the sub-committees operate.

The meetings are advertised in The Beacon and everyone is welcome. Meetings are usually held at 7.30pm in the Library on the second Tuesday of the month. You do not need to RSVP – just arrive a few minutes before things start and introduce yourself to the Secretary who will then welcome you to the meeting and introduce you to everyone else. After the meeting there is usually time to chat to others.

What if I can’t come to meetings?

If you would like to find out what happens at the meetings but you are unable to attend, simply contact our Secretary, Kaz and ask to be added to the email distribution list for meeting minutes or look at the minutes of past meetings.

You are always welcome to contact any member of the P&C with a question or suggestion which can be raised on your behalf at the meeting. You could also drop a note in the P&C mailbox or email the secretary.

Do I need to join the P&C?

No. All members of the school community are welcome at meetings. However if you wish, you can join the P&C by coming to a meeting and paying $1 for each calendar year of membership. Joining the P&C entitles you to vote at meetings

How can I become more involved with the P&C?

The great things about the P&C is that you can put in as much time and effort as you choose. This may vary over the year or from year to year as your personal circumstances change. If you would like to be more involved with the P&C you could consider:

Joining a committee or simply going along to committee meetings when you have the time: band, canteen, uniform shop and fundraising are all managed via a sub-committee of the P&C and they value the contributions of parents at meetings.

Becoming an office-holder in a committee: Most committees need a secretary, treasurer and P&C representative to report back to P&C meetings.

Becoming an office holder with the P&C: Each year in February the P&C conducts its annual general meeting (AGM) and elects all office bearers. Any member of the P&C may nominate themselves for an office and an election will be held as a show of hands. The P&C executive committee is formed by the 5 official positions elected each year – President, Vice Presidents (2), Treasurer and Secretary. Other positions, as listed in the table below are simply allocated to any willing volunteer. If you wish to nominate yourself for an Office Bearer position at the AGM you will need to join the P&C first.

In most cases, if you decide to join a committee or take on a particular position it is greatly preferred if you are able to commit to a whole school year in that position as this helps with the smooth running of the P&C. In some cases it may be possible to spread the load and ‘job share’ with another volunteer.

Who are the P&C representatives?

President

Jonathan Sharp

Vice Presidents

Kylie McManus and Sally Bate

Treasurer

Tracey Clugston

Secretary

Alexandra King

What activities and services are provided by the P&C?

The P&C contributes significantly to our school, and we value every single contribution, no matter how large or small. The P&C provides the following services to the school community:

Uniform shop

Canteen

Band

Cake Days

Book Club

School Student Banking

Working Bees

Welcome Social for Kindy Parents

Tears & Tissues for Kindy Parents

Farewell Social for Year 6 Parents

Fundraising activities

Remember, without your help we cannot continue to provide these services and activites!