Log in

Statutes of the Czech Society for Scientific and Technical Communication

§ 1Character

The Czech Society for Scientific and Technical Communication (further only Society) is an independent, non profit, occupational, and open civic association. The Society does not not follow financial profits, its tasks are in the first place supportive, enlightening and educational. The Language of communication and negotiation is either Czech or any other language the members agree on. All legally binding documents of the Society are issued in Czech.

§ 2

Seat

The seat of the Society is Hostivařská 15, 102 00 Praha 15.

§ 3Goals

Mission and goals of the of the Society are raising public awareness about technical communication, educating and supporting the efforts of its members to widen their professional understanding and skills in the area of technical communication.

§ 4Activities

To achieve the goals of the Society, the Society will pursuit generally beneficial activities in the area of technical communication:

a. practical activities of members

b. informing and educational activities

c. cooperation with organizations and individuals, whose goals correspond with the goals of the Society.

Additional activities are:

a. editorial and publishing activities

b. providing services, help and consultation

c. collecting an distributing internal and publicly available information

d. Certification of achieved education and training

§ 5Membership

Membership shall be open to physical persons and legal entities with a professional interest in specialized, scientific, medical, and other technical communication or is involved with technical communication.

Membership is divided in the following categories:

full membership

student membership

fellowship

Everybody can become member, if they express their interest in written form.

The dues for each type of membership shall be defined by the general assembly always for the coming two years.

Membership is automatically suspended, if the member does not pay their dues in two consecutive years.

§ 6Cooperation

The Society cooperates with educational, professional and other institutions and organizations, whose goals are in agreement with the goals of the Society. As part of the cooperation the Society may become a member of other organizations or accept financial or other support to achieve the goals of the Society.

§ 7Rights and Duties of the Member

Members have the following rights:

a. to vote at meetings of the societyb. to vote and and be elected to the board of the Society,c. to suggest calling an extraordinary assembly,d. to be vote on behalf of another member by proxy according to the rules laid out by the board of the Society,e. to delegate another member to vote on their own behalf by proxy.

Any member of the society has the right to ask for redemption of the annual dues for one year in case of social hardship. All requests are vetted and granted by the board of the Society. If the request is granted the member is viewed as if they would have paid their dues for the given year in the same amount as the year of the year before.

Members have the following duties

f. to pay the annual member dues in the amount agreed on by the general assembly for a given period,g. to honor the statutes of the Society,h. to defend the interests and the assets of the Society in all possible manners.

§ 8Organizational Structure

1. General Assembly

a. The highest authority of the Society shall be the general assembly. At least one assembly per year shall be called.

b. The assembly shall elect the board of the Society. The invitation shall contain a suggestion for the topics, program, and documents. Summoning the assembly is valid if published at least two months before the date on the Society's Internet presentation.

c. Every member holds the right to participate in the general assembly.

d. The general assembly shall be sufficient in numbers, if at least 50% of the member ship either directly or by proxy participate. The vote of a member can be transferred. The absent member has the right to delegate another member according to these statutes. The board may allow members to vote in absence by letter. In this case, the board shall define the rules for such a corespondent vote.

e. For common affairs a simple majority of the members, present at the general assembly, is necessary. Voting on the statutes, the members of the board, and the auditing of the finances of the Society requires a 2/3 majority of all present members of the Society.

f. If no sufficient number of members can be achieved for a general assembly, then the next assembly, to be held inside1 week from the original assembly shall be considered sufficient. In this case, only the original program shall be considered for negotiation.

g. The general assembly:

i. approves and rejects by ballot:

1. the board of the Society according to § 10.2, 2. financial auditing of the Society,

ii. approves by public or secret direct vote:

1. the Society articles and their changes, 2. the amount of annual membership payment for the the next term, 3. the report on the activities related to the last term, 4. the report of the inspectors of the budget related to the last term, 5. the report of a budgetary control of the Society , 6. the plan of activities for the next term,

iii. based on the proposals of the inspectors of budgetary control of the Society, it awards all the outgoing members of the Society committee with lifetime memberships; this proposal is accepted by a public or secret direct vote. iv. must be called to order if at least

1. 8 members of the Society or 2. one of the inspectors

v. makes a decision by a plain majority of votes, unless it decides differently by a majority of votes.

2. The Board of the Society

a. the board is an executive body which controls the activity of the Society between individual sessions of the general assembly, and manages administrative and supply matters of the Society. b. The board of the Society consists of the president, two vice-presidents, a secretary, and a treasurer. c. The board of the Society shall ,meet at least four times per year, or whenever necessary. d. The board of the Society is sufficient in numbers as long as more then two members are present 1 hour after the originally scheduled time. In this case, only the the original program shall be considered. e. The board shall make decisions by simple majority of all present board members. f. The membership of the board is of purely voluntary nature and shall not be remunerated. h. The board members of the Society are entitled to give other persons the authority to negotiate in the name of the Society.

3. Any member of the board is entitled to sign documents in the name of the Society, or any person, which has been authorized to do so by the Society.§ 9Regional OrganizationThe Society shall be active in the territory of the Czech Republic, it does not form organizational units, the Society as a whole is the local organizational unit.§ 10InformationThe Society shall inform its members regularly about its activities, mainly through its webs site and e-mail newsletters. Information is thought to be published when it is publicly accessible on the web site: www.technickakomunikace.cz.§ 11Financesa. The Society's aim is not to generate profit.b. The Society shall keep its bank account or accounts transparent and with a financial institute in the Czech Republic. The finances are managed by the treasurer and, if required, other members authorized by the board of the Society.c. Sources of income:

i. annual membership dues, presented by the board and agreed by the general assembly for the given period. ii. donations, inheritance, grants, subventions, interests, and other income. iii. Possible income from publications, certifications, consultation, and other additional activities.d. All assets shall be managed by the treasurer. e. The finances of the Society shall be used in accordance with the aims of the Society to ensure necessities and services necessary to operate the activites stated in paragraph 4 and for honors.

§ 12Ceasing ExistenceThe Society shall cease to exist, if a 2/3 majority of the members at a general assembly decide so. Together with the ceasing of the Society, a decision shall be made concerning the assets of the organization. The remaining assets, after satisfying any possible debtors, shall go to one or more charitable causes.§ 13Coming into Effect

The above mentioned statutes were adopted by the members of the CSVTK at the General Assembly. These statutes shall be going into effect beginning from the day of registration with Ministry of the Interior of the Czech Republic.