Logistics

Documentation

All official documents, as well as the Daily Schedule/Daily Programme and the list of participants, are
available at the Documents Distribution Counter located in the ground floor, atrium.
UNFCCC documents are also available on this site and by direct electronic mail upon request to:
secretariat@unfccc.int.

Wednesday, 23 October - Friday, 1 November

Document Tables. Designated tables are available for the display of climate change
related documents in the Conference facilities. These documents should be clearly attributed to an
admitted organization or Party, and a copy deposited with the secretariat (Barbara Black). Please note
that documents deposited elsewhere or not attributed will be removed.

Computer facilities. Computers and high-speed printers are available to participants on a first come,
first served basis. These computers, located on second floor beside the atrium, are equipped with word
processing and spreadsheet software and are connected to the Internet.

The helpdesk staff at the Computer Centre is able to assist participants who wish to make overhead
transparencies or scans of pictures. Note: Please be considerate and do not monopolize the equipment,
which is intended for use by all participants.

Photocopying machines. A commercial copy services is available to participants for the
duration of the meetings. They are located in the Business Centre, ground floor, atrium. Additional
copiers are located in the International Media Centre, ground floor of the Annex building for the use
of media representatives and NGOs.

Telephones, fax machines, and modem jacks. Card-operated telephones, as well as
card-operated fax machines and plug-and-play desks to connect laptops to the Internet are located in
the Business Centre, ground floor, atrium. They are also located in the International Media Centre,
ground floor of the Annex building. Telephone cards can be purchased at the Business Centre. For
instructions on how to use a plug and play desk to dial up to the Internet, please ask for the
assistance of the helpdesk staff.

Mobile telephones. COP 8 participants can rent mobile telephones at the Mobile Phone
Desk, located in the Business Centre, ground floor, atrium.

Offices for local NGO forum, environmental groups and business/industry organizations are located on
the first floor of the Annex building. Each office is equipped with three PC workstations and a
printer.

New Delhi Information. Information on hotel reservations, local transportation, train and air travel,
as well as tourist information about New Delhi and India, is available at the Business Centre, ground
floor, atrium.

Pigeonholes. Delegates of Parties who wish to leave messages for other participants
are requested to use the pigeonholes located at the Documents Distribution Counter.

Representatives of non-governmental organizations may use the message board located in the main foyer
to post messages. The posting of messages needs to be approved by UNFCCC.

Catering Facilities. Snack bars can be found on the ground floor, atrium and mezzanine
floor over main foyer. A variety of restaurants are found in the food plaza located beside the annex
building. A coffee corner will be made available in the writing/press area of the International Media
Centre.

Deliveries. Participants expecting deliveries to the Vigyan Bhawan should contact the
Information Desk, located in the main foyer.

Bank. A bank will be made available for participants of the conference. Services
include the cashing of travellersÍ cheques and exchange of money. Pls. note that the exchange of
currency (from rupee to US$) is restricted. For further details, please contact the bank personnel.

Receptions. A reception hosted by the Government of India to welcome participants to the conference
will be held on Wednesday evening, 23 October in the Ashoka Hotel. Please refer to the CCTV monitors
for further information.

NGO Party. An NGO party will be held on Saturday evening, 26 October in the
International Habitat House.

Special events and exhibits. A preliminary schedule of special events and a list of
exhibits held during COP 8 will be made available at the Information Desk. For updates and changes in
the calendar, please see the Daily Programme and the announcements on the CCTV monitors as well as the
message board for special events and exhibits in the main foyer.

In order to provide a better focus for information on events and to avoid paper wastage, participants
are kindly requested to post flyers and posters regarding special events, exhibits or meetings only on
this message board and to inform the secretariat (Ms Barbara Black Tel.: 011-302 2335) before posting
any material. Please note that flyers posted in other areas of the conference centre will be removed.

Emergencies. In case of a medical emergency, please contact the medical staff located near the Security
Office, ground floor of Vigyan Bhawan.

For other emergencies, immediately contact UN security staff (wearing either a UN uniform or a UN
armband), who will be located at the entrance of the conference area, or call the following
number:
011-302 2345, 011-302 2347

Personal items. Please be aware that unattended items will be removed. Contact UN
security staff, located near the entrance, for lost and found items.

Food or drinks are not permitted in the meeting rooms.

Smoking area. Please note that smoking is not permitted on the meeting premises,
except in the designated areas.