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As we all know, computer equipment is a must for our faculty and staff. We need to
plan and budget to assure that we can provide the necessary computing and computer
services to all of our state employees. The policy statement which follows is designed
to ensure this is the case.

GUARANTEED MINIMUM CONFIGURATION

All full-time faculty* who have been (or are being) employed by the Lucas College of Business for at least
three years can have a computer that is no more than three (3) years old. Hence, everyone
in the above category will be furnished with a machine meeting the following minimum
specification:

Intel Core i5 CPU

8GB DDR3 RAM

256GB Solid State Drive

First time computer purchases may include a standard 23” monitor. Users will choose
Mac or PC, desktop or laptop**. The purchase of other computer accessories, such
as a printer, is not covered.

Staff and part-time faculty including FERPs will have access to up-to-date desktop computers while on campus, but these computers
will be assigned to space (offices, desks) or positions rather than to individuals
as such. These computers also will be replaced as needed, but not more frequently
than every three (3) years.

TECHNOLOGY

Dell and Apple are the only approved vendors for new machines. This is to ensure both
compatibility and service requirements by the BTTS staff and to guarantee timeliness
of service. All computers will be purchased with a 3-year maintenance and service
policy.

OWNERSHIP

The computers purchased by means of the computing allowance belong to the Lucas College
of Business, San Jose State University. The old machine must be turned in to the College
the in order to receive the new machine. A backup and file transfer from the old
PC to the new one will be performed by one of the BT Student Technicians upon request.

All new computers will be asset tagged and inventoried. Maintaining an up-to-date
inventory and assignment of each machine will be the responsibility of BTTS. A full-time
faculty member assigned an individual machine may take it home without asking special
permission. However, the College of Business is not responsible for providing an additional
machine at work. Monitors, printers, and other large accessories are to remain in
the faculty/staff member’s office.

ADDITIONAL COMPUTERS

There are many other sources of funds that can be used to buy computers. Personal
funds may be used as well. However, any technology purchased, whether in whole or
in part, by funds from San Jose State University or Lucas College of Business belongs
to the University and will be treated as University property. Support is only guaranteed for the primary computer. Any additional computers will not come with a guarantee of support.

An employee can possess a maximum of two computers purchased by College and/or State funds at one time.

BACKUPS

LCoB is not responsible for maintaining a backup of faculty/staff data stored on your
computer. If data needs to be recovered from a 'failed' storage device and BT Tech
Services is unable to retrieve it, you may use your remaining fiscal year D funds
to retrieve data from University owned computers/devices. LCoB will not pay for data
to be retrieved from personal computers.

APPROVAL PROCESS

Full-time faculty*

The only approval required is the technical approval and eligibility check by Nick
Van Eyck.

Part-time faculty / staff work stations

A standard configuration computer will be provided as determined by the Innovative
Learning Technologies Consultant, Nick Van Eyck. Request for a special configuration
setup must receive approval from the ILTC.

ORDER PROCEDURE

The Dean’s Office must make all computer purchases, regardless of funding source.

Employees may initiate a purchase request by contacting Nick Van Eyck at nick.vaneyck@sjsu.edu or 4-3456 to verify eligibility to purchase.

*Full-time faculty include Tenure line faculty and faculty who have a contract for
a 1.0 entitlement over three years

**If a faculty member requires only applications for the Windows platform, then a Windows
machine will be purchased. We will not configure a Macintosh solely to run Windows
native applications.