Learn how to use the various Adobe Connect pods to collaborate better in your virtual meetings and remote sessions.

In a virtual session, the participants collaborate and share content. Adobe Connect enables collaboration in a myriad of ways, for example taking notes, chatting, question-answer sessions, polling, sharing content, and so on.

You can share many supported file types, documents, and presentations. You can also share your desktop screen, whiteboards, weblinks, and files. For more information, see Share content in a meeting.

Take notes in a meeting

Hosts and presenters use the Notes pod to take meeting notes that all attendees can see. The meeting notes remain visible in the pod throughout the meeting or until a presenter edits them or displays different notes. A host can hide the Notes pod, or switch to a different room layout that does not include the Notes pod.

When you type a message in the Notes pod in a particular layout, the same text appears in other layouts that contain the same pod. With the Add New Notes option, you can create a unique instance of a Notes pod that appears only in one layout.

Hosts and presenters can use the Notes pod in several ways:

Create a single, persistent note that is visible to attendees during the entire meeting.

Create multiple Notes pods to display different notes.

Share the contents of a Notes pod through email or export to a text file.

Uwaga:

Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.

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Create a Notes pod

A host can create and display multiple Notes
pods, each with its own text. You can use different Notes pods for
different layouts and meetings.

From the menu bar at the top of the Stage, select
Pods > Note > Add New Notes. Or, choose
New Note from the Notes pod options menu.

If necessary, rename, move, and resize the Notes pod.

Add a note to a Notes pod

As a host or presenter, click anywhere
inside the Notes pod.

Type the text that you want to appear in the Notes pod.

Edit note text

A host, presenter, or participant with enhanced
rights can edit the text in a Notes pod. (See Assign
enhanced participant rights.) All changes are immediately visible
to attendees.

Click in the Notes pod to select the text that
you want to edit.

Edit the text, or change size, style, and color using
the options at the top of the pod.

Select which Notes pods to display

A host or presenter can choose which notes
to display.

Do either of the following:

Choose Pods > Notes. Select the name
of the note that you want to display.

Click the menu icon in
a Notes pod, click Select Notes, and select the name of the note
you want to display.

Rename a Notes pod

If you are a host, you can rename a Notes
pod after creating it.

Do either of the following:

Double-click the note name in the pod and
enter a new one.

Choose Pods > Manage Pods, select the Notes pod,
and click Rename.

Delete a Notes pod

Choose Pods > Manage Pods.

Select the Notes pod, and click Delete.

Export notes to a text file or
email

Hosts can export the contents of a Notes pod.

Click the pod menu icon in
the upper-right corner.

Select Export Note, and then select Save As RTF to export the contents in a text file. Alternatively, select Email Note to send the contents to recipients over email.

Chat in meetings

Use the Chat pod to communicate with other attendees while a meeting is in progress. If you have a question and do not want to disturb the meeting flow, you can send a chat message to another meeting participant. For example, when you first enter a meeting room, you can introduce yourself by sending a chat message to everyone in the room.

As a presenter, you can use multiple Chat pods simultaneously. Chat pods can display content either to everyone or only to presenters (in the Presenter Only area).

Chat pod content persists in a meeting room until deleted. If you want to preserve the content for future use, send the content through email.

Uwaga:

Adobe Connect
administrators can change pod, sharing, and other settings to adhere
to standards for governance. These settings affect the layout of
meeting rooms and what you can do in meeting rooms. For more information,
see Working with
compliance and control settings.

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Send public or private chat messages

Use the Chat pod to compose a chat message
and address it to a specific participant, to all presenters at the
meeting, or to all attendees.

By default, everyone can view chat messages. To do a private chat with a few participants, click the menu icon in the upper-right corner of the Chat pod. Choose Start Chat With, and then select Hosts, Presenters, or specific attendees.

At the bottom of the Chat pod, tabs appear that let
you view different conversations.

At the bottom of the Chat pod, tabs let you view different
conversations.

In the HTML client, to privately chat with a few participants, click the menu icon in the upper-right corner of the Chat pod. Choose Hosts, Presenters, or specific attendees.

At the top of the Chat pod, tabs let you view different conversations.

Click the text box in the Chat pod and compose your message.

Do one of the following:

Click Send Message to the right of the text box. In the HTML client, click Send .

Press Enter or Return.

Your name, the addressee name, and your message appear in the Chat pod.

Use sound alerts for new chat messages

The Chat pod can generate a sound to alert
a user, if two chat messages are more than five seconds apart. This
option is available individually for each Chat pod and is specific
to a meeting room. It is remembered across all the meeting sessions
of a meeting room.

Enable sound alerts in the Chat pod for new messages.

To activate the chat notifications, click Chat
sounds from context menu of the Chat pod.

In the HTML client, use the Sound Off/On toggle option from the context menu.

Enable sound alerts in the HTML client Chat pod for new messages.

Clear messages from a Chat pod

Chat pod messages are persistent and are available in different instances of the same meeting room. When an empty Chat pod is required in a meeting, a Host can irreversibly clear all messages for all attendees. Hosts can also hide a Chat pod and create a new pod. You cannot retrieve the cleared chat messages.

In the upper-right corner of the Chat pod, click
the menu icon .

Select Clear Chat.

Disable private chat between participants

By default, two participants can chat privately.
As a host or presenter, you can disable this option and prevent
private chat.

Choose Meeting > Preferences.

Select Chat Pod from the list on the left.

Deselect Enable Private Chat For Participants.

Use chat notifications for presenters and hosts

If you are a host or presenter using the Adobe Connect application for desktop, chat notifications let you communicate with your audience while you are presenting. The meeting window is minimized or maximized to full-screen, concealing the Chat pod. If an attendee sends a message while you are presenting, a notification appears in the lower-right corner of the screen. You can see the sender’s name and the first few words of the message in the notification window. By default, chat notifications are enabled. However, you can disable the display of notifications during presentations.

Choose Meeting > Preferences.

Select Chat Pod from the list on the left.

From the pop-up menu, choose either Disable or a time
duration to display each notification.

Format chat text

In the upper-right corner of the Chat
pod, click the menu icon , and
select any of the following:

Text Size

Changes size in your view only.

My Chat Color

Changes your text color in the view of all participants,
making your remarks stand out.

Show Timestamps

For hosts only, displays the date and time of chat entries.

If you are an attendee, you have the following formatting options when you click the menu icon :

Text Size

My Chat Color

If you are attending a meeting using the HTML client, these options are available in the context menu.

Email and save chat messages

Hosts and presenters can email a chat history for future reference.

In the upper-right corner of the Chat pod, click the menu icon .

From the menu, and select Email Chat History.

Reverse the order of reading messages
by a screen reader

For users that use JAWS or some other accessibility
tool, they can read the messages in the reverse order by selecting
Reverse order of messages. Messages in the Chat pod are read starting
from the latest to the first, instead of the other way round.

Questions and answers in meetings

You can use a Q&A pod to answer
questions posed by attendees. When a presenter answers a question,
the question and answer appear as pairs in the Q&A pod.

During a large meeting, questions are added to a queue on
the Q&A pod while the speaker presents. After completing the
presentation, the speaker reviews the messages, applies a filter,
and begins answering the questions.

A meeting moderator answers logistical questions but forwards
technical inquiries to an engineer, who is presenting.

A meeting moderator returns certain replies to the sender
only. Replies that are relevant to all attendees are sent to everyone
in the meeting.

The Presenter view of a Q&A pod.

The Participant view of a Q&A pod.

The Participant view of a Q&A pod in HTML client.

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View the Q&A pod as participants
do

By default, Hosts and Presenters see the Q&A pod with extra controls, but you can quickly see questions with answers as participants do.

In the upper-right corner of the Q&A pod,
click either of the following:

Participant View displays the simple list of questions
and answers that participants see and the ones received from individuals.

Move the Q&A pod presenter view to Presenter Only Area

In the upper-right corner of the Q&A
pod, click the menu icon .

Choose Move Presenter View to POA.

Uwaga:

To return the Q&A pod to the Share area, in
the Presenters Only Area click and
choose Hide.

Submit a question in the Q&A
pod

In the Participant View of
the Q&A pod, type your question in the text box at bottom.

You can add clickable hyperlinks in questions.

To the right of the text box, click the Send Question button , or press Return. In the HTML client, click Send , or press Return.

Answer questions using the Q&A
pod

Select an incoming question from the
list.

Type your answer in the text box at the bottom of the
pod.

Click one of the following buttons in the lower-right
corner of the Q&A pod:

Send to all

Sends the answer to all meeting attendees.

Send privately

Sends the answer only to the attendee who sent the question.

Answered questions appear in italics with a check mark. Icons, in the top bar and besides the names, indicate that a question is assigned to you.

When answering questions, you
can include clickable hyperlinks in the answers.

Assign a question to a specific
presenter

You can assign questions to presenters with
specific expertise, including yourself, preventing others from answering.

In the Presenter View of
the Q&A pod, select the question from the Incoming Messages
list.

Select a presenter name from the Assign To pop‑up menu.

Uwaga:

Presenters can reassign questions to other
presenters or choose None to cancel assignment.

Indicators for assigned questions.

Show questions with different statuses

As a host or presenter, you can add a filter
to the queue of questions in a Q&A pod to view specific questions
while hiding others. You can also forward a question to another
presenter to answer.

In the Presenter View of
the Q&A pod, click the pop‑up menu in the upper-left corner.

Select one of the following:

Show All Questions

Displays all questions that you have received, starting either
with a new pod or from the last time the pod was cleared.

Show Open Questions

Displays all unanswered questions not assigned to anyone.

Show Answered Questions

Displays all questions that have been answered.

Show My Questions

Displays only unanswered questions that have been assigned
to you. A question answered by someone else, can still be reassigned
to a user and then shows in their list.

Delete individual questions

You can delete questions to clean up the Presenter
View. (Deleted questions and associated answers remain in the Participant
View.)

In the Presenter View of
the Q&A pod, select a question.

Click the Delete icon.

Clear all questions

To remove all content from the Presenter and
Participant views,
do the following:

In the upper-right corner of the Q&A pod,
click the menu icon .

Select Clear All Questions.

Hide attendee names for questions

By default, attendee names appear next to submitted questions and provided answers. Hosts and presenters can hide those names in Participant View.

Choose Meeting > Preferences.

In Q&A pod preferences, deselect Show Submitter Name or Show Presenter Name options or both.

Save or email Q&A contents

In Q&A pod, click the menu icon .

Choose Export Q&A Log, and then select either Save As RTF or Email Q & A.

Send message from the Q&A pod

From the Presenter view of the Q&A pod,
you can send a message to specific attendees or groups. This message
appears in the participant view of the Q&A pod and is visible
only to the specified attendees or groups.

The message has
a different format that distinguishes it from the regular Q&A messages
that are visible to all attendees.

To send a message to specific
attendees or groups, select Send message and then select appropriate
attendees or groups to send the message.

Poll attendees

Hosts
and presenters can use the Poll pod to create questions, or polls,
for participants and to view the results. Only hosts and presenters
control poll management and how polls appear to meeting participants.
Hosts can also cast votes.

Polls are useful during a meeting
if you want instant feedback on what is being presented. Polls can
also be used at the end of a meeting to find out if participants
felt the meeting, content, and presenters were high quality.

Uwaga:

Adobe
Connect administrators can change pod, sharing, and other settings
to adhere to standards for governance. These settings affect the
layout of meeting rooms and what you can do in meeting rooms. For
more information, see Working with
compliance and control settings.

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Create a poll

If the Poll pod is not displayed, click
the Pods menu and select Poll > Add New Poll.

In the upper left of the pod, choose Multiple Choice,
Multiple Answers, or Short Answer.

Enter a question into the Poll pod. Then enter one or
more answers if your choice is Multiple Choice or Multiple Answers.
If your choice is Short Answer, you need not enter any answer.

Click Open.

Close the answer period for a poll

At the upper right of the Poll pod, click End Poll. (Results are sent to Adobe Connect server).

To restart the poll, click Reopen.

Edit a poll

Uwaga:

If you edit an open poll, current results
are lost.

Click Prepare in the upper-left corner of the
Poll pod.

Edit the text.

Click Open.

View poll results

As a host or presenter, you can view poll
results. These results are updated in real time as participants
continue to cast or change their votes.

Show poll results to participants

By default, only hosts and presenters can
see poll results, but you can show them to all participants by doing
the following:

In the upper-right corner of the Poll pod, click
the menu icon .

Select Broadcast Results.

Navigate among polls

You can create multiple polls and navigate
among them quickly and easily.

In the upper-right corner of the Poll pod, click
the menu icon .

Choose Select Poll, and select a poll name.

Clear poll answers

In the upper-right corner of the Poll
pod, click the menu icon .

Select Clear All Answers.

Remove or delete polls

Hosts can either hide a poll for a meeting instance or delete it completely. The polls you create in a meeting room are persistent and are available across all instances of the meeting. To re-use a poll in a later meeting, hide the pod and clear the results before re-using.