3 Simple Time Management Tips

Managing your time is one of the most valuable skills you can learn. We all have
the same amount of hours in a day, yet some people seem to be able to get much
more done in the same amount of time. Whilst this could be down to some form of
time machine, it's much more likely that they've mastered the art of time
management.

Even if you feel like you'll never get anything completed, there are a few
simple things you can do to get yourself started.

1. Know what needs to be done

You can't really start managing your time until you know exactly what you need
to be getting done. Setting goals is a great way of deciding where you want to
go, but you still need to break it down into smaller chunks that you can
actually do.

If you've set yourself a goal, grab some paper, write your goal in the middle
and then list all of the tasks you'll need to do before it's completed. You
don't have to think of everything, but it will give you a much firmer plan to
work with. Once you've listed your ideas, write them down in the order you want
to complete them. Some might be more urgent than others, or might yield the
greatest return. For example, doing a bit of research at the start might reveal
some sticking points that you can avoid (and save time).

Finally, estimate how long you think each task will take. It's always best to
over-estimate these, as there are usually unexpected complications. I find it
helpful to write down how long things actually took once they're done so I can
estimate better in the future.

2. Monitor your time

I've written about using time logs before, and they're a really easy way of
getting a grip on where your time goes. If you use a computer a lot, you've
probably had days where you've been "just checking" your email but ended up
wasting lots of time. Once you see just how much time you've spent on surfing
the web, it can be quite sobering.

All you need to do to get started is grab a sheet of paper and note down when
you start each task and when you finish it. Remember, you're not just noting
down work tasks but everything. Getting up to make tea/coffee, answering the
phone and "checking emails" all count. It might sound trivial, but it's these
trivial tasks that can take up your time.

After a week or two, you'll have a firm idea of what's taking up your time and
you can start doing something about it. Sometimes just the act of keeping a time
log will make you more effective, as it makes you resist the urge to
procrastinate as you know it'll be noted down!

3. You can't do everything

Nobody dies with an empty to-do list. There will always, always be some things
you won't be able to do. Whether it's a simple project or going into space, it's
a fact that you will have to sacrifice some things in order to do others.

It can be difficult to turn projects down, so to ease yourself into it keep a
separate list of projects on the back burner. Once the initial excitement has
worn off, the project might not seem like such a good idea after all.

Another way of giving yourself some extra time is delegating your work to
someone else. You can either give it to a friend or relative, or hire someone
from an outside agency to help. This isn't just a strategy for big jobs
either. Even something simple like mowing the lawn can be outsourced. There are
always people looking for a little extra cash, so keep an eye out for them and
reward them for their work.

Good time management doesn't happen overnight

Creating the habits of good time management takes time and effort. No amount of
tips and tweaks can suddenly make you super-efficient (I wish they could!), but
if you take things one step at a time you can build upon your successes. Over
time you'll become more experienced at recognising time sappers, and you'll have
developed the strategies for dealing with them.