How to Receive Requests for Proposal & Provide Consulting Services

Doing Business with Anaheim Public Utilities Water Services
Anaheim Public Utilities frequently requires professional engineering, design, environmental and other consulting services in support of water capital projects and other ongoing planning, operation and maintenance activities conducted on behalf of the city.

As-Needed Service Agreements
To expedite securing these services, the Anaheim City Council approved a 3-year as-needed service agreements with 36 consulting firms in August 2013. Under the terms of these agreements, consultants will be asked to submit project-specific proposals as services are required. Proposals will be evaluated and awarded in accordance with Council Policy 4.1. The most qualified consultant will then be issued a notice to proceed by the Public Utilities General Manager, or her designee. These as-needed agreements have a not-to-exceed limit of $400,000 for each project, and expire in August 2016.

Projects Exceeding $400,000
Anaheim Public Utilities will follow a similar process for projects that exceed $400,000 by first requesting proposals and then evaluating the proposals in accordance with Council Policy 4.1. However, a new contract must be drawn, and the City Council’s approval will be required to award those projects. Therefore, unlike projects of $400,000 or less, these larger projects are open to all consultants, including the 36 consulting firms under the as-needed service agreements.

How to Become a Pre-Qualified Consultant and Receive RFPs
To receive requests for proposal (RFPs) for these larger projects, or to be considered for future as-needed service agreements when they are renewed in 2016, consultants are encouraged to submit statements of qualifications (SOQ). This will allow Anaheim Public Utilities to add the names of such firms to the lists of pre-qualified consultants for the types of services for which they qualify.

The following is a list of the types of services for which consultants may be pre-qualified. Firms pre-qualified in a specific category will receive RFPs for projects of that type:

Corrosion engineering

Environmental compliance

Groundwater hydrology

Planning studies/hydraulic modeling

Structural engineering

Water Engineering, including:

Architecture

Construction management

Electrical

Geotechnical engineering

Instrumentation and control

Pipelines

Plan check

Pumping/regulating stations

Recycled water treatment and distribution

Storage facilities

Water quality treatment

Water wells

Statement of Qualifications Requirements
Firms submitting SOQs should indicate the types of services the firm is interested in providing and should contain, at a minimum, the following information and experience as it relates to the service(s) that the firm is interested in providing:

A list of references for recently completed projects

Details of recent similar projects completed by the firm, including:

A brief description

Approximate project cost

Client name

Completion date

Key project staff

Lead agency

Location

Telephone number

Professional resume of key personnel

The name, title and contact information of the consulting firm. Contact information required includes:

Address

Email address

Fax number

Telephone number

Selection Criteria
For each project, Anaheim Public Utilities will select the most qualified consultant at a fair and reasonable cost based on the following Council Policy Number 4.1 criteria:

Ability of the consultant to perform the specific tasks outlined in the RFP

Amount and quality of time key personnel will be involved in their respective portions of the project

Demonstrated record of success on work previously performed

Qualifications of the specific individuals who will work on the project

Reasonableness of the fee required to do the work

The specific method and techniques to be employed by the consultant on the project or problem