How to use the Documents Part/Add Documents to the NetCommunity Website

How to make Word files, PDFs and other documents available for download on the NetCommunity website.

Article
Number:41051

Products:

Blackbaud_Internet_Solutions

Blackbaud_NetCommunity_BBNC

Using the Documents part type, you can easily upload documents of any type to your website and share the information. For example, you can upload a Microsoft Word document (*.doc file type) of your Board Meeting minutes. You can include a message to display on the website page that provides details about the information the document contains. For your Board Meeting minutes Word document, you can include "Board Meeting minutes from 05/30/2005. Please call the office if you have questions or comments."

The ability to upload Documents is based on security rights. For example, users with manager rights can approve and delete documents. How to create the part:

1. Navigate to Site Explorer - Parts and click New Part

2. Enter a name for the part in the Part Name field, select Documents from the Part Type drop down menu, and click Next

3. Optional fields can be completed on the Design tab of the part. A value for Maximum File Size must be specified and is 4096 by default.

How to upload a file:

Once the part has been placed on a page, preview the page containing the Documents part while logged in to Blackbaud NetCommunity as a site administrator. While viewing the page, the Add text (or whatever was specified for the "Text to show as 'Upload Button") can be seen to the far right of the Title. From here, you can select your file to upload and specify the Name and Description for the uploaded file.

Would you like to add a link to a file without having to show the Documents Part on a page?