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Dragon Anywhere blog—paperwork 9 to 5

When paperwork isn’t a 9 to 5 job: Mobile solutions improve documentation productivity for professionals on the go

For today’s professionals, the traditional 40-hour work week has become a thing of the past. And for mobile professionals in particular, who face the challenge of balancing paperwork demands with their overall workload, the work week oftentimes extends beyond 9 to 5.

By Maria Cataldo

March 14, 2014

More often than not, paperwork doesn’t start at 9:00 a.m. and end at 5:00 p.m. For many busy professionals who travel outside the office or work in the field, paperwork can extend the 40-hour work week as they strive to keep up with documentation after hours. Client meeting notes must be documented and shared with colleagues. Assessment forms need to be submitted after client visits. Legal notes are recorded or jotted down for later transcription. What if there was a better way?

Look around Starbucks the next time you stop for your mid-morning latte and you’ll see fellow professionals checking email or making phone calls. But what if you could use that time to complete paperwork on your mobile device while details of client visits or business meetings are still fresh in your mind? Because Dragon Anywhere provides professional-grade continuous dictation capabilities, it’s easy to create entire documents by voice right on your iOS or Android device. Speak as long as you want to capture all the details needed for complete, accurate documentation and see the results of your dictation immediately. You can even edit and format the documents by voice to complete paperwork from any location.

Reporting workflows should flex with meeting schedules

If you’re like most mobile professionals, you divide your time between your office and the road. So it’s important that your productivity tools support a fluid workflow—one that lets you start paperwork in one location and finish it in another without any hassles. Dragon Anywhere works with Dragon desktop solutions to support this kind of seamless productivity. All your custom words, auto-texts and custom form templates are automatically synchronized with your Dragon desktop (for supported editions) the next time you log into the network. Because you can create these time-saving customizations within the Dragon Anywhere solution or from your Dragon desktop, you don’t have to worry about which device they’re on. Even if you have multiple mobile devices, you can dictate on any one of them provided that you use your personal account to automatically sync all customizations.

Cloud your judgment when it comes to document management

On-the-go professionals need to be able to access and share documents from any location to meet critical reporting deadlines and ensure timely, effective business communication. That’s where the advantages of cloud storage come into play. Once you’ve created a document using Dragon Anywhere and you’re ready to share it with your other devices—or with your clients or colleagues—you can use your voice to send it in the body of an email or as an email attachment, save it to Evernote as a new note, or share it to a supported cloud storage service such as iCloud, Google Drive or Dropbox. You can alsoimport files from cloud storage for further dictation, editing, or formatting on your mobile device.

Dragon Anywhere may not reduce the amount of paperwork you face on a daily basis, but it can help you maximize documentation productivity—from any location—so you can get more done between 9 and 5.

Watch this brief video to see how Dragon Anywhere makes it easy to create and share documents—from anywhere, at any time—to help you keep up with paperwork demands.