Host Your Event at the HiVE

There’s always a ton of events happening at HiVE that are open to the public. As well, we have meeting rooms and event space available to set the scene for that sweet event you’ve been planning!

Host an Event

Planning an amazing event of your own? Whether you’re hosting a workshop, panel, celebration, conference or fundraiser, hosting at HiVE can help make your event that much sweeter!Event spaces are only available on weekends and after 5 pm on weekdays.

Book a Meeting Room

Need access to a meeting room? We have four meeting rooms available for rent from 9 am – 5 pm, Mondays to Fridays. Also available for rent with meeting room use: projector ($10 per hour) and speakerphone to use with cell phone or laptop ($10 per meeting).

Executive Meeting Room

$75 per hour

Seats up to 12 people (approx. 13′ x 20′)

TV, whiteboards, and modular tables

Large Meeting Room

$55 per hour

Seats up to 12 people (approx. 13′ x 20′)

TV, projector screen, whiteboards, table wired with ethernet and power for up to 10 laptops

Medium Meeting Room

$45 per hour

Seats up to 8 people (approx. 10′ x 15′)

Whiteboard

Small Meeting Room

$35 per hour

Seats up to 6 people (approx. 9′ x 14′)

Whiteboard

* Extra $15 per hour for bookings on weekends and before 9 am or after 5 pm on weekdays; minimum booking time may also apply

Events Policies

Booking & Cancellation policy: A deposit equal to 50% of the total reservation is payable at time of booking, remainder is due by the date of your event. If the rental group needs to cancel, they must do as at least 14 days prior to the event, otherwise the deposit will be forfeited.

Insurance Policy: Unless otherwise arranged with the Director of Social Impact, all events will need to have event insurance with minimum of $5 million in coverage, naming both Recollective Consulting Inc., and Hive Vancouver Society listed as Additional Insured Parties. We can refer you to a company where you can purchase coverage if you don’t already have it. Please provide a Certificate of Insurance at least 48 hours before your event.

HiVE Event Animator: all event fees include a mandatory HiVE Event Animator to oversee the event. However, the rental party is still responsible for set-up, take down and clean-up for their event. A cleaner must be arranged and paid for by any event with alcohol that also has over 100 people expected to attend.

Damage Deposit: a $100 refundable damage deposit is required for all events. A separate cheque may be held & returned upon completion of inspections. Damage deposit refunds will be issued within 7 days after the event.