Choose three recipients of the 3M/NMRT Professional Development Grant.

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Choose one recipient for the NMRT Professional Development Grant.

=== History of the Committee ===

=== History of the Committee ===

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3M Library Systems supports new librarians by funding the cost of attending an ALA Annual Conference. 3M provides funding to cover the cost of registration fees, transportation, lodging, and some incidental expenses for recipients to attend the ALA Annual Conference. Almost 100 NMRT members have benefited from the 3M/NMRT Professional Development Grant since its inception in 1975.

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This grant was formerly the 3M/NMRT Professional Development Grant. 3M Library Systems supported new librarians by funding the cost of attending an ALA Annual Conference for three grant winners. In 2012, 3M pulled funding for this award, and the NMRT Executive Board voted to support the award as long as possible using existing funding, and to begin to seek out alternate funding in order to support the award indefinitely. The award was changed to support only one winner, and instead of volunteering time for the 3M booth, the winner will volunteer to work as a greeter or resume reviewer for NMRT.

=== Major Responsibilities ===

=== Major Responsibilities ===

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#Solicit applications from qualified individuals.

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*Solicit applications from qualified individuals.

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#Select recipients

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*Review applications and select recipient.

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#Notify recipients and those not selected.

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*Notify recipient and those not selected.

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#Prepare application for the following year, in consultation with the new chair, if he/she has been appointed.

With the exception of Footnotes and posting to electronic mailing lists, all publicity for the Award must go through the NMRT Publicity Committee. Remember the usual 2-3 months lead time necessary for most publications when arranging for publicity.

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All publicity is managed by the committee. Note: Contact the Footnotes editor regarding submission deadlines.

=== Records Generation and Archiving Schedules ===

=== Records Generation and Archiving Schedules ===

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*The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, he/she should check with the NMRT President to see if records should be transferred to the Archives Committee, incoming chair, or NMRT President.

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The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, all records (except any notes from the closed session meeting) should be transferred to the incoming chair. The Chair submits written reports upon request, usually a planning report in August or September, a progress report near the Midwinter Conference, and a final report near the Annual Conference.

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*The Chair submits written reports to the NMRT President and the rest of the Executive Board at Midwinter, at the Annual Conference, and at other times upon request.

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*The standard reports are filed at Midwinter and Annual. A planning report is submitted to the President in August or September.

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=== Forms Used by the Committee ===

=== Forms Used by the Committee ===

Line 47:

Line 48:

=== Documents to Create/Update ===

=== Documents to Create/Update ===

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The 3M/NMRT Award web site should be updated at the beginning of the chair’s term and other times as necessary.

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The NMRT Award web site should be updated at the beginning of the chair’s term and other times as necessary in conjunction with the NMRT Web Committee. Additionally the committee chair will maintain the secure, closed committee website on ALA Connect for uploading all documents, reports, applications, committee discussions, and all other committee-related materials.

=== Reminders and Helpful Hints ===

=== Reminders and Helpful Hints ===

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*Procedures are fairly uncomplicated during most of the year. Highly visible publicity is critical. Work closely with the NMRT Publicity Chair to ensure maximum coverage of publicity. If Vice-President has not appointed next year’s chair by the end of May, encourage him/her to do so. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges.

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Procedures are fairly uncomplicated during most of the year. Early, highly visible publicity is critical to ensure a sufficient number of applicants. If the NMRT vice president has not appointed next year’s chair by the end of May, encourage him/her to do so. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges. The budget is a minimal operating budget. Maintain continued contact and communication with committee members, Leadership Director, and the award recipient.

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*Since 3M supports this award, the budget is a minimal operating budget.

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*Maintain continued contact and communication with your committee, your Supervising Officer, the award recipients, and the 3M liaison.

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=== General Timetable ===

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'''July'''

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==General Timetable==

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*Review previous year’s files.

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*Become familiar with the NMRT Handbook.

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July

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*Subscribe to NMRTBD listserv.

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*Review previous year’s files

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*Become familiar with the NMRT Handbook and request that committee members do the same

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'''August/September'''

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*Subscribe to NMRTBD-L

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*Obtain list of committee members

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*Write to inform them of responsibilities and give them the tentative schedule of the year’s events.

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August/September

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*Schedule Midwinter meeting(s).

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*Obtain list of committee members, write to inform them of responsibilities and give them the tentative schedule of the year’s events

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*Prepare planning reports.

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*Schedule Midwinter meeting(s) which can be held either online through ALA Connect or in person at the ALA Midwinter Meeting

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*Prepare and submit the planning report

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October/November

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*Set a deadline for the applications. The deadline is usually mid-December unless Midwinter is in very early January, in which case early December is better

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*Compose award application announcement and distribute to various mailing lists such as NMRT-L, NEWLIB-L, student chapters, state NMRT and state library associations, etc.

*Contact the Web Committee to ensure that all award information on NMRT website is current and correct

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*Submit notice of award availability to Footnotes

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*Secretary should be contacted to help coordinate publicity

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December

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*Send copies of applications to committee members and remind them of award criteria

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*Once the deadline has passed, evaluate the applications and withdraw all that are not complete or do not meet the requirements

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*Instruct committee members to review applicants based on the decision rubric and rank accordingly. Committee members should be prepared to discuss their choices during the Midwinter Meeting(s)

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*Committee members not participating in the Midwinter Meeting(s) must submit their evaluations to the chair in advance so they can participate in the process of selection

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Midwinter

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*Hold closed meeting(s) to select recipient. The meeting may be held in person at the ALA Midwinter Meeting or online via the committee’s secure, closed web site on ALA Connect, depending on the preferences of the chair and committee members

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February

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*Ask NMRT/ALA liaison to verify that the recipient is a current ALA and NMRT member and notify the winner formally in writing

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*Send the name of the recipient to the NMRT President, NMRT Vice-President, Leadership Director, NMRT/ALA liaison, and to Footnotes Editor

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*Send the award agreement to the recipient for the necessary signatures and processing

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*Update the information on the NMRT web page if necessary. Thanks all rejected applicants, notify them of their status, and encourage them to apply next year

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*Notify the board and NMRT members of the results via NMRTBD-L and NMRT-L

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*Prepare and submit the progress report

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March

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*Maintain communication with NMRT liaison and recipient before and after Annual Conference

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*Arrange for grant recipient to have mentor at Annual Conference, if they wish

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'''October/November'''

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April

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*Set deadline for applications. Deadline is usually mid-December unless Midwinter is in very early January, in which case early December is better.

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*Correspond with recipient, conveying dates, times, and locations of any meetings or events they need to attend at Annual Conference

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*Compose award application announcement.

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*A committee meeting during the Annual Conference is optional, per the decision of the chair and committee members

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*Distribute to various mailing lists such as NMRT-L, NEWLIB-L, student chapters, state NMRT and state library associations, etc.

*Once the Chair has received all agreements, notify rejected applicants of their status. Assist 3M liaison with coordination of activities at the Annual Conference and coordinate the creation of the poster for the NMRT Booth that publicizes the award recipients. The poster will be brought to the NMRT Booth by the person who supervises the setup of the 3M booth. Make sure NMRT Booth chair(s) and Supervising Officer are cc’ed on all messages about the poster. Make arrangements with 3M to get the poster to the NMRT booth. Maintain communication with 3M liaison and recipients before and after Annual Conference. Arrange for grant recipients to have mentors at Annual Conference.

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'''April'''

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*Correspond with recipients, conveying dates/times of meetings they need to attend at Annual Conference.

Committee Charge

Choose one recipient for the NMRT Professional Development Grant.

History of the Committee

This grant was formerly the 3M/NMRT Professional Development Grant. 3M Library Systems supported new librarians by funding the cost of attending an ALA Annual Conference for three grant winners. In 2012, 3M pulled funding for this award, and the NMRT Executive Board voted to support the award as long as possible using existing funding, and to begin to seek out alternate funding in order to support the award indefinitely. The award was changed to support only one winner, and instead of volunteering time for the 3M booth, the winner will volunteer to work as a greeter or resume reviewer for NMRT.

Committee Composition and Term(s) of Office

One chair with four to six members. Members and chair serve for one year, from Annual to Annual.

Reports to

NMRT Leadership Director

Contact people for Accomplishing Committee Objectives

NMRT Leadership Director

NMRT President

NMRT Vice-President

NMRT Secretary

Footnotes Editor

NMRT Web Committee Chair

NMRT Awards Reception chair

NMRT Mentoring Chair

NMRT/ALA liaison

Publicity Needs

All publicity is managed by the committee. Note: Contact the Footnotes editor regarding submission deadlines.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, all records (except any notes from the closed session meeting) should be transferred to the incoming chair. The Chair submits written reports upon request, usually a planning report in August or September, a progress report near the Midwinter Conference, and a final report near the Annual Conference.

Forms Used by the Committee

There is one standard form for the award and agreement. It remains fairly standard from year to year, although wording will differ slightly.

Documents to Create/Update

The NMRT Award web site should be updated at the beginning of the chair’s term and other times as necessary in conjunction with the NMRT Web Committee. Additionally the committee chair will maintain the secure, closed committee website on ALA Connect for uploading all documents, reports, applications, committee discussions, and all other committee-related materials.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Early, highly visible publicity is critical to ensure a sufficient number of applicants. If the NMRT vice president has not appointed next year’s chair by the end of May, encourage him/her to do so. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges. The budget is a minimal operating budget. Maintain continued contact and communication with committee members, Leadership Director, and the award recipient.

General Timetable

July

Review previous year’s files

Become familiar with the NMRT Handbook and request that committee members do the same

Subscribe to NMRTBD-L

August/September

Obtain list of committee members, write to inform them of responsibilities and give them the tentative schedule of the year’s events

Schedule Midwinter meeting(s) which can be held either online through ALA Connect or in person at the ALA Midwinter Meeting

Prepare and submit the planning report

October/November

Set a deadline for the applications. The deadline is usually mid-December unless Midwinter is in very early January, in which case early December is better

Compose award application announcement and distribute to various mailing lists such as NMRT-L, NEWLIB-L, student chapters, state NMRT and state library associations, etc.

Contact the Web Committee to ensure that all award information on NMRT website is current and correct

Submit notice of award availability to Footnotes

Secretary should be contacted to help coordinate publicity

December

Send copies of applications to committee members and remind them of award criteria

Once the deadline has passed, evaluate the applications and withdraw all that are not complete or do not meet the requirements

Instruct committee members to review applicants based on the decision rubric and rank accordingly. Committee members should be prepared to discuss their choices during the Midwinter Meeting(s)

Committee members not participating in the Midwinter Meeting(s) must submit their evaluations to the chair in advance so they can participate in the process of selection

Midwinter

Hold closed meeting(s) to select recipient. The meeting may be held in person at the ALA Midwinter Meeting or online via the committee’s secure, closed web site on ALA Connect, depending on the preferences of the chair and committee members

February

Ask NMRT/ALA liaison to verify that the recipient is a current ALA and NMRT member and notify the winner formally in writing

Send the name of the recipient to the NMRT President, NMRT Vice-President, Leadership Director, NMRT/ALA liaison, and to Footnotes Editor

Send the award agreement to the recipient for the necessary signatures and processing

Update the information on the NMRT web page if necessary. Thanks all rejected applicants, notify them of their status, and encourage them to apply next year

Notify the board and NMRT members of the results via NMRTBD-L and NMRT-L

Prepare and submit the progress report

March

Maintain communication with NMRT liaison and recipient before and after Annual Conference

Arrange for grant recipient to have mentor at Annual Conference, if they wish

April

Correspond with recipient, conveying dates, times, and locations of any meetings or events they need to attend at Annual Conference

A committee meeting during the Annual Conference is optional, per the decision of the chair and committee members