Organizing a document with sections

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In this video, learn how to create multiple sections in a document to accommodate different header and footer options for different parts of a document, such as chapters, page numbering location, and more.

- [Instructor] Well, we now know that we can have contentappearing at the top and bottomof every page in our document by using headers and footers.We can even change the first page so it's different,but what if you have a longer documentand there's an area, maybe a group of pages,you wanna use different headers and footers for?And then, even further down again,you wanna change up the headers and footers?Well, in that case, you need to split your documentup into sections.So, nothing you would see just looking at the document,but in the background, because of these new sections,you'll be able to change up the headers, footers,page numbering and so on.

Let's check it out with this Tech Connect document.It's a different version.Open up Tech Connect0503.As we scroll down, you can see,there's no header on page one, no footer on page one,but there's that header we set up in the previous movie,the date, right-aligned on page twoand the page numbering at the bottom centerof every subsequent page.So, this is a longer document,there's a lot more content here to work with.So, as we scroll up, we're going to change this up so that,starting on page one, we see something different at the topthan we do a few pages down,and then again a few pages further,so that means creating sections.

Let's start, though, by double-clicking at the topof page one.This takes us into our first page header,and we chose to have a different first pageand that's why we decide to put nothing here,although every other page does contain the dateand the page numbering at the bottom.When we turn this off by deselecting the checkbox,we get it just the same as subsequent pages.So, July 5th, 2018, and then further down,we do see the page numbering on page one.

Maybe that's fine.It's when we get to Employee Spotlight we wanna startthat in a new section with its own header.So, let's double-click anywhere in the documentand go to the end of the paragraph,right before Employee Spotlight.Just click anywhere after that web address,and here's where we wanna insert our new section.We do that by going up to Layout.Click Breaks and check out the different typesof section breaks we can add.The Next Page section break is going to do exactly that,start a new section on the next page.

So, everything gets pushed down to a new pageand continues from there.Continuous would simply start a new section rightwhere the cursor's flashingand nothing would move on the page.We can even do sections for even and odd pages.But we're gonna go to Next Page, give it a click.Notice how Employee Spotlight gets moved downto the next page.It still has that date in the top right cornerand page numbering down at the bottom.Same thing for subsequent pages, why?Because new sections automatically take on the same headersand footers at the previous section.

So, if we go above Employee Spotlight hereand double-click in the top margin area,you can see we're now in section two,but over here on the right, it's the sameas the previous section.We want it to be different.To do that, we turn off the Link to Previousthat's activated automatically.So, we'll turn that off and now we can startmaking changes up here.Let's take out the date.You can just highlight it and hit your Delete key,and instead, we'll go left-aligned by clicking Home.

There's the Left Align button,and we'll type in Employee Spotlight, like so.As we scroll down to the bottom of that page,you can see, the page numbering is thereand this footer is the same as previous.So, we can leave that because we want page numberingall the way through.So, some of it can be the samewhereas the headers are gonna be different.Alright, let's double-click anywhere in the documentto close up editing our headers and footers,and as you can see, we have something different now,starting on page three, than we do on the first pages.

Alright, let's go down now to, past the Employee Spotlight,to Just Droning Around.We'll click just above it.Here's another new section.Let's go to the Layout tab just like we did before,click Breaks and choose Next Page.Now, you can see, again, it's the same as previous,so we can double-click up there,turn off the Link to Previous,and instead of Employee Spotlight,highlight that and type Just Droning Around.

So, if this appears over several pages,we'll at least know the title from the header.Down below, the footer, again, same as previous keepsthat page numbering, excellent.Notice it appears on the next page and so on, and so on.Alright, let's double-click.There's Just Droning Around, we might add more to this.Now we have the Makers Conference.Let's click just before Red30.Go up to Layout, again, Breaks,Next Page section break moves it to the next page.

Double-click inside, look at that,now we're all the way up to section four here.Same as previous, we wanna turn that link off,highlight this, and just type in Makers Conference, like so.Again, we'll leave the footer as is,and I think you get the idea.Double-click inside the documentor click Close Header and Footer, same thing.And you can see, that's how we can have different headersand footers in different sections of our documentby inserting those section breaks.

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Released

9/24/2018

Learn how to create, edit, format, and share documents with ease using Microsoft Word 2019. Follow along with David Rivers as he shows all the essential features of this powerful tool. This course covers a variety of topics, including leveraging templates and building blocks to create a stylish document with instant purpose; creating numbered and bulleted lists; working with columns and tables; adding images and shapes to your documents; collaborating on documents with your team; and sharing documents via OneDrive, email, and through other means. Plus, learn how to use the proofing tools in Word to check spelling and grammar, get word counts, and more.