Request for Tenders

Solid Waste Facilities - Janitorial Services

The Regional District of Nanaimo (RDN) is inviting your firm to quote on the following tender:

Provision of interior cleaning at the Regional Landfill located 1105 Cedar Road, Nanaimo, BC. Specifications are attached. Responders are required to respond to all specifications in order to be considered a valid quote.

A mandatory site visit is required at 11:00 a.m. on Friday, September 16, 2016. Attendees will meet with the Landfill Services Supervisor at the Regional Landfill Office.

Responses should be clearly marked "Request for Tenders - Janitorial Service" and will be received by courier or hand delivery only at:

Regional Landfill
1105 Cedar Road
Nanaimo, BC
V9X 1K9

Up until 2:00 p.m. on Monday, September 26, 2016. Quotations received after the deadline will remain unopened and be sent back to the Responder. Faxed or emailed responses will not be accepted.

Responses may be withdrawn before the deadline upon written notice (facsimiles accepted) to the Landfill Services Supervisor at the location noted above. Fax (250) 722-9437.

Responses may be replaced by alternative responses providing written notice (facsimiles accepted) is received by the Landfill Services Supervisor at least twenty-four (24) hours before the deadline for closing noted herein. Responses must remain valid for 14 days following the closing time and date. Responses are irrevocable after the closing time and date.

The RDN reserves the right to reject any and all quotes for any reason or to accept any quote on the basis of quotations received which the Regional District, in its sole unrestricted discretion, deems most advantageous to itself. The lowest or any quote may not necessarily be accepted. The responder acknowledges the Regional District's rights under this clause and absolutely waives any right of action against the Regional District for the Regional District's failure to accept its quote whether such right of action arises in contract, negligence, bad faith, or any other cause of action.

The acceptance of any quote is subject to funds being legally available to complete this transaction and/or approval by the Board of the Regional District or the officer or employee of the Regional District having authority to accept the quote.

Unless otherwise requested in writing by the designated Regional District employee, a proponent must not contact or communicate with any elected or appointed officer or employee of the Regional District other than the designated employee in relation to the quote prior to the award of such proposal by the Regional Board or alternatively the officer or employee of the Regional District having authority to accept the quote. Any such communication will result in disqualification of the quote from further consideration.

The Regional District of Nanaimo is subject to the provisions of the Freedom of Information and Protection of Privacy Act. As a result, while Section 20 of the Act does offer some protection for third party business interests, the Regional District cannot guarantee that any information provided to the Regional District can or will be held in confidence.

Further information regarding the specifications in this tender may be obtained from: