Public Information regarding Bharatavani Project CIIL, Mysuru

As on 1 July 2017

(i)

The particulars of its organization, functions and duties:Bharatavani is a project with an objective of delivering knowledge in and about all the languages in India in multimedia (text, audio, video, images) formats through an online portal. Bharatavani project is part of creating a Knowledge Society in the age of Digital India.

Bharatavani Project is a new initiative by Ministry of Human Resource Development, Government of India. The Central Institute of Indian Languages (CIIL), Mysuru has been entrusted with the task of implementing the project.

Bharatavani will be made accessible to all sections of society irrespective of age, gender, income, background, and education etc. Bharatavani aims to serve all the cross section of the society.

Providing available knowledge already created by Government and publicly funded institutions all over India, and putting it across for the public usage, by deploying a robust, interactive, user friendly web tools is the main objective of Bharatavani Project. The project will be guided by advisory committees on content and technology.

A public information document about the Bharatavani Project is enclosed herewith as Annexure III.

(ii)

The powers and duties of its officers and employees:Bharatavani Project is being implemented by CIIL, Mysuru, under the directions of the Director, CIIL. CIIL is an institution functioning directly under Department of Higher Education, MHRD. The
Consultant of the Bharatavani Project will coordinate various activities of the Project and oversee the monitoring of the project.

(iii)

The procedure followed in the decision making process including channels of supervision and accountability:The overall decision making authorities rest with the Director, CIIL. He is supported by the following Officers:

Assistant Director (Administration) who is administrative head of CIIL under the Director.

Officer in charge of Bharatavani Project, who is presently LJRO, CIIL.

Consultant, Bharatavani, who is engaged on contractual terms to oversee the overall implementation of the Bharatavani Project.

Decision making process:

The Project’s content and technology related decisions are taken as per the discussions and recommendations by the National Advisory Committee (Content) and National Advisory Committee (Technology), both functioning under the Chairpersonship of the Director, CIIL.

The Consultant, based on the decisions of the Advisory Committees, and the guidelines and instructions by the Director, initiates action. The proposals and notes will be duly ratified by the Officer i/c Bharatavani Project, Assistant Director (Administration), and then finally approved by the Director, CIIL.

(iv)

The norms set by it for the discharge of its functions:The norms that are governing CIIL, Mysuru are equally applicable to Bharatavani Project also, as the Project is directly implemented by CIIL.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions:All the rules, regulations, manuals and records used in CIIL Mysuru are binding on Bharatavani Project.

(vi)

A statement of the categories of documents that are held by it or under its control:Bharatavani Project manages the following types of documents:Internal communications, approvals, proposals, reports, and all such administrative communications:External communications with other institutions, responses, MOUs and related documents

SL.NO.

PARTICULARS

1

F.No.3-25/2015-16/BVP/Miscellaneous

2

F.No.3-25/2015-16/BVP/Policy/MOU

3

F.No.3-25/ 2015-16/BVP/Misc/Tenders

4

F.No.3-25/2015-16/ BVP /RPS/Payments

5

F.No.3-25/2015-16 /BVP /Payments

6

F.No.3-25/2015-16/ BVP /Domain Name

7

F.No.3-25/ 2015-16 /BVP/Committees

8

F.No.3-25/ 2015-16/ BVP/Misc/Editorial Committees

9

F.No.3-25/ 2015-16 /BVP/Budget File

10

F.No.3-25/ 2015-16/BVP/Meetings

11

F.No.3-25/ 2015-16/ BVP/Misc/Logo

12

F.No.3-25/ 2015-16/ BVP/Bharatavani Program

13

F.No.3-25/ 2015-16/ BVP/Casual Leave

14

F.No.3-25/ 2015-16/ BVP/Payments (Consultant)

15

F.No.3-25/ 2016-17/ BVP/Online Courses

16

F.No.3-25/ 2015-16/ BVP/Advertisements

17

F.No.3-25/ 2016-17/ BVP/Events

18

F.No.3-25/ 2016-17/ BVP/Field Trips

19

F.No.3-25/ 2015-16/ BVP/Recruitments

20

F.No.3-25/ 2016-17/ BVP/Peripherals/IT

21

F.No.3-25/ 2016-17/ BVP/Misc/Digitisation

REGISTERS MAINTAINED:

1. FILE MOVEMENT REGISTER.

2. STOCK INVENTORY REGISTER.

3. BUDGET REGISTER.

4. BVP OFFICE EXPENSES REGISTER.

5. DIARY REGISTER.

(vii)

The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof:Bharatavani Project is bound by the same arrangement which is followed by CIIL for consultation or representation by the public.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public:The list of Committees and their members is given in Annexure I

(ix)

A directory of its officers and employeesThe list of employees under Bharatavani Project is given in Annexure II

(x)

The monthly remuneration received by each of its officers and employees including the system of compensation as provided in its regulations:The monthly remuneration received by each of employees under Bharatavani Project is given in Annexure II

(xi)

The budget allocated to each of its agency indicating the particulars of all plans, proposed expenditures and reports on disbursements made:Bharatavani Project budget is allocated inside CIIL’s annual budget. Since the project is a new one, the details of the budgetary allocations are yet to be finalised.

(xii)

The manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programmes:NIL

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it:NIL

(xiv)

Details in respect of the information available to or held by it reduced in an electronic form:

Tenders floated during December 2015

Outward mail register in spreadsheet format

(xv)

The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public use:From CIIL website or by making a request to the PIOs by post or by e-mail, the citizens can obtain the information as Bharatavani being implemented directly under CIIL

(xvi)

The names, designations and other particulars of the Public Information Officers:Same as CIIL’s PIO information.

Annexure IList of various committees under Bharatavani Project and its members