How to manage SharePoint content with Site Administrator for SharePoint

How to manage SharePoint content with Site Administrator for SharePoint

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Learn how to manage SharePoint content with Site Administrator for SharePoint, Dell Software's solution for centralized SharePoint governance.

Welcome to this demo of how to manage SharePoint content with Site Administrator for SharePoint. I'm Jennifer LuPiba, a product marketing manager for Dell, and I'm going to give you a brief overview of how you can better report, act upon, and enforce your content strategy with Site Administrator. Before I turn things over to Dell systems consultant, Ghazwan Khairi for the demo portion of the video.
You gain complete SharePoint content reporting, management, and policy enforcement with Site Administrator for SharePoint. You can easily report upon content storage and growth trends within each site, site collection firm, and enterprise. From here, you can use this knowledge to protect your SharePoint from out of control growth through versioning by cleaning up excessive document versions and enforcing version policies.
You can also review security settings on your business critical content to ensure only the proper eyes are seeing your valuable data. Furthermore, you can protect your environment from content sprawl and plan for future expansions through content restructuring. And you can delegate all of this functionality to site collection administrators or site owners in environments where content owners are accountable for ensuring content security and quotas.
Let's have Ghazwan show you how to report, act upon, and enforce your content strategy in Site Administrator.
Hi, and welcome. This video covers the content management dashboard, which is new in Site Administrator for SharePoint 5.0. The content management is one of four focus areas around governance provided by Site Administrator for SharePoint. Let's drill down into the content management dashboard by simply clicking anywhere in this green box.
First we're going to be asked to input the site or site collection we want to manage the content of. And then once you highlight your site, you're now drilled into the content management dashboard for this specific site-- you could always, in this case its a site collection-- you can always drill down or change that to a different site collection or to a different site altogether.
Let's examine what we see here on the screen. So we've got total content, 13 megabytes-- the size of the site is 13 megabytes. We don't have any quota set on this Site Collection, otherwise you would see what's available, and we'll see the actual quota itself.
Here is the topology of what we have. Five sub-sites, 36 lists, zero attachments, 533 document versions-- that seems to be maybe a lot. Now with Site Administrator for SharePoint 5.0, you can control the version policy right through the interface. You can control how many versions you want to have on a document libraries or items right through the interface, right through here. We'll come to that in just a second.
So let's go to the top here. You're able to see information growth about that specific site. You're able to see the document types. What kind of content are we storing on the site? Here are all these sub-sites within the site-- the size of these sub-sites. Same thing for lists, libraries, document types, as well as down to the document level.
So these are all the documents on this site collection and all its children. And then again, there is a policy that we can enforce through here, and that's brand new in Site Administrator for SharePoint 5.0, which is a version control policy. I can come in here and configure the versioning policy. I could say, let's create major versions, and let's keep the last of five versions of a document.
And then now we can apply this once, or we can set this as a policy, and this becomes the policy on the site. Basically, a Windows scheduled task running on this machine that's executing this policy.
And so that's what's new in content management dashboard, which is part of Site Administrator for SharePoint 5.0 release. Thanks for tuning in.
Learn more about Site Administrator for SharePoint by visiting quest.com/SiteAdministrator.