LIBRARY SERVICE AREA POPULATION 18,537,969 statewide population through Federal Depositories.
University of Florida Digital Collections, Interlibrary Loan, and Cooperative Extension locations; and
geographically in Northeast Florida (Alachua, Bradford, Clay. Duval, Flagler, Putnam, and St. Johns Counties)

(Note to Reviewers: The UF Libraries is submitting three separate proposals for digitization projects
related to benefitting the citizens of Florida. The FEFDL proposal is designated as UF's first priority for
funding consideration by LSTA reviewers due to its broadest impact on the state.)

Narrative Introduction:

The University of Florida is located in Gainesville, the county seat and the largest city in
Alachua County. According the US Census Bureau Alachua County's 2009 population
estimate was 243,574 and the total land area in 2000 was 874.25 square miles.
Besides the main public library headquarters there are 9 satellite public library locations,
8 of the 9 are in the outlying communities. Alachua County, created in 1894, contains 9
municipalities and is located in the heart of northern central Florida. The County is
surrounded by 8 other counties. According to the 2009 North Central Florida Regional
Planning Council's Annual Report, the north central Florida region contains 11 counties,
33 municipalities and covers over 7,000 square miles.

As both the largest public and academic library in the state, the University of Florida
(UF) Libraries' collections are housed in nine libraries across the campus and at many
of the remote Institute of Food & Agricultural Sciences research stations throughout the
state. As a land grant, sea-grant and space-grant and state funded institution, UF
makes every effort to assist the citizens of Florida in addition to the researchers, staff,
and students of the university community. The Libraries house more than four million
books and the UF Digital Collections (UFDC) contains over 100 unique digital
collections, 266,755 items totaling more than six million pages. In 2010 collections in
UFDC received over 11 million item views. These digital collections provide statewide
stewardship and support in the areas of government documents, digital resources and
historic preservation of primary resources. The total budget for FY 2010-2011 was
$36,452,985. The materials budget for the Smathers libraries this past year was $10,
911,660; 82% of that budget goes to the purchase of electronic resources. The staff of
the UF libraries consists of 260 fulltime and 229 Part-time employees as well as 8
volunteers. There are 70,555 registered UF borrowers which does not include daily
visitors using materials in UF Libraries. There are 11 service points for the libraries on
campus, and library service also is provided to IFAS Cooperative Extension Offices in
each county of Florida (67), which also have 12 Research and Education Centers, and
Research and Demonstration Sites.

The UF Libraries are organized through shared governance: collaborative participation
of administrators and faculty in the decision and policy making process. The purpose
of shared governance is to provide avenues for University improvement and productivity
through the creation of a partnership based upon mutual respect and collaboration.
Administration and the Faculty Assembly work together following the principles of
collegiality, collaboration, transparency, representative participation, and mutual
accountability. Bylaws and Standing Rules provide structure and clarity of roles.

UF Libraries serves the state and the nation as the Federal Regional Depository Library
for the State of Florida. UF Libraries coordinates and oversees the activities of 35
Federal Depository Libraries (a.k.a. Selectives) of varying types and sizes (see
Appendix A for list of libraries). In the spirit of true partnership, these libraries absorb the
cost of processing; space and storage; computer hardware, software, and Internet
connections; staffing; duplication and interlibrary loan services; and providing training
for accessing government publications through outreach and instruction. Selective
Depository Libraries select Federal information based on the needs and interests of
their user communities including government officials, members of the business and
corporate communities, researchers, educators, students, and the general public.

The Regional Federal Depository activities are the responsibility of the Government
Documents Department. This department is staffed by four faculty members with a
combined total of more than 50 years experience working with government information
and a staff of seven, five of whom have Masters Degrees in library science. As the
Regional Depository, the department is required by law to receive and retain forever all
publications published by the federal government and distributed by the U.S.
Government Printing Office via the Federal Depository Program. The Federal
Documents collection at UF is the collection of last resort for Florida and has more than
two million documents in paper, microfiche, and microprint formats. Documents
received after 1976 are reflected in our online catalog.

The Libraries are currently engaged in an ambitious project to catalog over 300,000 pre-
1976 Federal documents that are housed in a storage facility. These bibliographic
records have been and will continue to be added to OCLC, a world-wide catalog that
facilitates borrowing and lending by other libraries. The department maintains its own
service desk that is staffed by government information specialists 70 hours per week. In
addition staff members provide reference by phone, email and chat.

The Documents department serves as a Center of Excellence for the Association of
South East Research Libraries (ASERL) for the official publications of the Panama
Canal Zone (PCC) and its preceding institution, the Isthmian Canal Commission (ICC).
The UF Libraries have attempted to develop as comprehensive a collection as possible
of documents published by PCC and ICC. UF Libraries have cataloged and are working
to digitize these publications. UF has entered into a partnership agreement with the
Government Printing Office. Under the partnership, the UF Libraries will be sharing
bibliographic records for the print and digitized PCC and ICC publications with GPO.
The records will be made available through the Catalog of U.S. Government
Publications (CGP) following the procedures in the "Cooperative Cataloging
Partnerships Guidelines" and will contain a Persistent URL (PURL) to link users directly
to the content hosted by the UF Libraries. The Department also has agreed to become
a Center of Excellence for House and Senate Congressional Hearings as well as the
publications of the National Recovery Administration, the Institute of Museums and
Library Services, and the National Commission on Libraries and Information Science.
The department is also one of two depositories in Florida for European Union
documents and is a depository for publications of the state of Florida. The department

also houses a unique collection of planning documents published by counties and cities
in Florida.

Located within the Government Documents department, the Map & Imagery Library has
over 500,000 maps and 200,000 aerial photos and satellite images. This library also
provides Geographic Information Services (GIS) and spatial data and the computer
workstations and software to support patron use of GIS. The Map & Imagery Library is
in continual collaboration with the libraries Digital Library Center to digitize as much of
the collection as possible in order to provide patron access anywhere at any time.
Extensive aerial photography coverage of Florida, from the 1930s to the present, is a
top requested resource and invaluable to consultants and researchers. The Map &
Imagery Library is among the top five academic map libraries in the United States. It
has general map coverage, topographic and thematic, world-wide. Maps ranging from
the 15th century to present day are an asset to historians as well as the general public.
Specialties of the collection include Florida, Latin America, the United States, Africa,
and the Holy Land.

The University of Florida Digital Collections (UFDC) contain over 6.5 million pages of
historical documents, archival letters, maps, photographs, museum objects, books,
newspapers, and more. UFDC has grown quickly, starting in only 2006, to such a large
collection of resources through its effective design as the central hub with many
distributed spokes. UFDC is the robust, centralized hub for accessing all of these digital
resources and the UF Digital Library Center serves as the support team for the central
hub. As the central support team, the UF Digital Library Center staff provide all support
for UFDC, set up digital file ingests for materials digitized externally by vendors and
partners, support the self-submission system used by partners and researchers to
directly contribute materials to UFDC, and provide training and support for dozens of
partner institutions which then conduct digitization in their local locations and contribute
materials to UFDC as the central repository for access and preservation. Because of
UFDC's robust infrastructure which supports discrete distribution of tasks and
operations, UFDC is agile and can easily alter scale and processes to accommodate
new and different projects. This allows UFDC to take on many projects at once,
provided that components of the work are properly distributed, as they are for this LSTA
project.

Although the UF Libraries is submitting 3 of its own proposals and is a partner on
another proposal with Herenando County Public Library System digital projects, the
DLC staff and Dean of the Libraries agree that this workload in the coming year is not
an undue hardship on resources due to the robust nature of DLC operations, out
sourced scanning for the FEFDL Project, as well as current automated ingesting
processes, as well established procedures for handling digital projects.

What is the context of the project?

The purpose of the project is to expand and enhance the existing FEFDL (Florida
Electronic Federal Depository Library) site www.uflib.ufl.edu/fefdl to accommodate
digitized Federal documents relating to Florida on the county, Congressional District,

Water management District and state-wide levels. The process will actively involve the
35 selective Federal Depository Libraries in Florida by having librarians identify
documents they consider important to the citizens of the Congressional District they
represent.

The digitized documents will populate a digital repository of Federal Documents relating
to Florida. This repository is an important component of the State Plan for the Selective
Depository Libraries in Florida. This aspect of the plan was enthusiastically supported at
a meeting held in Tampa four years ago. Documents already digitized by and as part of
the Digital Library Collection will also be added to the depository.

Project Description:

Selective Federal Depository Libraries will be asked to identify 10 documents that are
important to the citizens of the area they serve. The University of Florida will catalog
and digitize these documents using Internet Archive and make them available via the
FEFDL site. The FEFDL website will be redesigned to accommodate digitized Federal
documents about Florida, 2010 Census data, digital historic aerial photos, digital maps,
digital soil surveys, as well as the AskA state-wide chat widget on each page. A landing
page will be created for each depository library that will showcase selected documents
on each Selective library's website. Upon completion of the project University of Florida
will host a meeting of Florida Selective Depositories to receive feedback about usability
and additional ideas for dissemination and outreach.

What are the influences affecting the organization or community?

Background:

The Federal Depository Library Program (FDLP), administered by the Government
Printing Office since 1895, is a partnership between the Federal Government and close
to 1,200 Depository Libraries throughout the United States and its Territories. The
purpose of the Program is to ensure no-fee public access to federal government
information. The Government Printing Office distributes publications to the Depository
Libraries in paper, microfiche and electronic format. Examples of items selected by
Depository Libraries include: Congressional hearings, public laws, budget, agricultural
handbooks, IRS tax publications, and guides to Medicare and Medicaid.

What is the University of Florida's role in the FDLP?

The Documents Department of the Smathers Libraries was designated a Federal
Depository Library in 1907. In 1964 it was designated the Regional Depository for
Florida and assumed the responsibility of coordinating the activities of the 35 Depository
Libraries in the state. As the Regional Library, the University of Florida receives and
keeps every document distributed by the Government Printing Office via the Federal
Depository Library Program and serves as the state's permanent archive for Federal
documents. This collection now houses more than 633,307 paper items, 2,625,872
pieces of microfiche, and 8,237 cd-roms/dvd's. In the past two years, approximately

987 paper titles, 7,470 microfiche titles, and 20,537 electronic titles were received by
the University of Florida via the FDLP. Publications received since 1976 are fully
cataloged and the cataloging records are viewable to all citizens of Florida in our online
catalog www.uflib.ufl.edu. The FDLP now distributes approximately 97% of Federal
documents in electronic format. These electronic publications are available to all
citizens in full text format via our catalog.

Services provided to the 35 Depository Libraries and to the citizens of Florida by the
staff of the Documents Department include: interlibrary loan, no-cost fax transmission,
no-cost microfiche duplication, scanning/emailing, and general reference. In addition the
Documents Department oversees the disposition of documents retained by Selectives
for longer than 5 years. Depository Libraries in Florida wishing to discard unwanted
material must prepare a list and send it to the University of Florida. Any items on this
list not currently held by the University of Florida are added to the collection to ensure
availability in the future. The list of items not needed by the Regional is then offered to
the other 35 Depository Libraries in the state.

How does the FDLP function in the state of Florida?

Within the state of Florida there are 36 Depository Libraries (including UF) of varying
types and sizes (see Appendix A for list of libraries). In the spirit of true partnership,
these libraries absorb the cost of processing; space and storage; computer hardware,
software, and Internet connections; staffing; duplication and interlibrary loan services;
and providing training for accessing government publications through outreach and
instruction. Depository Libraries select Federal information based on the needs and
interests of their user communities including government officials, members of the
business and corporate communities, researchers, educators, students, and the general
public.

History of Project:

In 1998 the State Library of Florida awarded an LSTA grant to the Documents
Department of the University of Florida to fund the creation of the Florida Electronic
Federal Depository Library (FEFDL). The stated need for this web site was: Equitable,
no-fee access to Federal Government Information for all citizens of the State of Florida.
In 2001, $22,385 in LSTA funding was awarded to add enhancements to FEFDL
including interactive reference, updated Census data, usability testing and marketing.

* access to 100% of the Federal publications distributed to Depository Libraries
* single source of links to thousands of Federal websites (The Environmental
Protection Agency alone provides links to over 1,000 sites)
* easy to use subject index
* search capability
* clickable map of Florida to find nearest Federal Depository Library and a listing of
county libraries with electronic contacts (email and webpages) and information about
school districts and county government
* interactive electronic services such as interlibrary loan, reference, and duplication
requests
* Federal statistical data for the state of Florida in GIS format
* no-cost, rapid communication among the Selective Depository Libraries in Florida
* geographic representations of frequently requested Florida county statistical data
* publicity for the Federal Depository Library Program
* enhanced communication among staff of Selectives that enable the networking of
skilled professionals in the state resulting in improved ability to provide a high level
of reference service
* electronic directory of Federal Depositories in Florida that is updated regularly

University of Florida Libraries

LSTA Outcomes Plan
Project Name: Florida Electronic Federal Depository Library Redesign and Expansion
Project Summary/Program Purpose:
Purpose of Grant: to expand and enhance the existing FEFDL (Florida Electronic Federal Depository Library) site to accommodate digitized Federal documents relating to Florida on the county, Congressional District, Water
management District and state-wide levels. The process will actively involve the 36 Selective Federal Depository Libraries in Florida by having these staff identify documents considered to be important to the citizens of the
Congressional District represented by the Selective Library.
The University of Florida Libraries will lead and execute the activities related to completing the project. Selective Federal Depository Libraries will be asked to identify 10 documents that are important to the citizens of the area they serve. The University of Florida will catalog
and digitize these documents using Intemet Archive and make them available via the FEFDL site. The FEFDL website will be redesigned to accommodate digitized documents, 2010 Census data, and aerial photos along with the AskA state-wide chat widget on each page.
Upon completion of the project University of Florida will host a meeting of Florida Selective Depositories to receive feedback about usability and additional ideas for dissemination and outreach.

Equitable, no-fee access to selected Federal government information about
Florida in full-text format for local, regional and at-large citizens of the State of
Florida

Recognizing that the citizens of Florida expect their information needs to be met
by the internet

Recognizing that citizens now expect full-text documents and maps to be
available online

Recognizing that most libraries do not have adequate funding to digitize and
provide full-text documents on their websites

Recognizing that citizens now seek information about Florida and local
government on government websites

The University of Florida Documents Department will redesign and repurpose the
FEFDL website to allow it to serve as a portal for digitized Federal documents selected
by each Federal Depository Library in the state along with 2010 Census data and aerial
photos for each county. The emphasis will shift from providing access to government
agency sites to that of access to the documents produced by the agencies.

The University of Florida will work with the staff of the 35 Selectives to design a landing
page for their digitized documents. This will allow the libraries to showcase their
collection to the users they serve. (See Appendix B for a sample landing page)

Who is the target population? Size, characteristics, statistics, demographics

The target population for this project includes all 18,537,969 citizens of Florida (Florida
Statistical Abstract, 2010) with access to the intemet. The Current Population Survey
(CPS) on Internet Use in 2009 shows that 71.53% of the households in Florida use the
internet. Florida Public Library Statistics for FY 2008-2009 published online by the
Florida Department of State, Division of Library and Information Services indicate that
every public library in the state provides some level of internet access. The number of
terminals ranges from 3 at Maitland Public Library to 1,744,922 at Broward County
Division of Libraries. The potential service area population for public libraries in Florida
totals 19,004,785.

What are the unmet needs of the target population?

Need for access to digitized Federal documents about Florida to enhance existing
State sites that focus on material produced by the state of Florida

Since the creation of the original FEFDL site in 1998, great strides have been made by
the state of Florida in organizing and making available information published by and
about Florida on the internet (the stated goal of the original FEFDL), most notably
MyFlorida.com and the Florida Electronic Library. This project will shift the focus of
FEFDL to function as a portal for a digital repository of Federal publications distributed
via the FDLP that are important to the citizens of the state of Florida. This change will
allow FEFDL to complement, not duplicate the sites mentioned previously. For
example, the Florida on Florida component of the Florida Electronic Library provides
Florida citizens with access to digitized historical materials on Florida history. The
University of Florida's Digital Library Center (DLC) currently partners with Florida on
Florida; digitized materials from the DLC relating to Florida are routinely added to the
Florida on Florida site. Since the UF Digital Library Center will be hosting the digital
repository described in this proposal, these items also will be routinely added to the
Florida on Florida service. This will enhance the content of the Florida Electronic
Library while at the same time provide another import access route to the Federal
documents digitized and housed in our digital repository.

Need for funding for digitization of Federal documents

A survey completed the summer of 2010 of the Selective Depositories in Florida (88.9%
response) asked questions about digitization efforts in their libraries. Of the
respondents, only 12 indicated that government documents (any level of government)
were included in their library's digitization program. However, 30 said they would be
willing to loan documents to the University of Florida to digitize and add to the digital
repository. This indicates that the level of interest among the selectives for the
digitization of items in their collections is high but in reality few libraries were actually
doing it.

Need for an additional access point for Aerial Photos

The University of Florida houses the largest collection of Florida aerial photographs in
the state. The importance of this collection has been demonstrated by the funding of
three LSTA grants to digitize the collection as well as its use; it has received 1,034,665
hits from July 2007 to February 2011. This important resource merits additional access
points to make it more easily discoverable by the citizens of Florida.

Need for one-stop shopping for accurate and official 2010 Census Data

The redesigned FEFDL will provide access to the 2010 Census data that is currently
being released. The data will be presented on the state and county level. The need for
Census data applies to government, businesses, community groups, researchers and
individual citizens:
State and local government uses:

Drawing legislative boundaries Decisions on redistricting and the determination of state

Education Accurate census data are critical to local government agencies and school
boards trying to determine the need for new schools, including what type (elementary,
middle, or high school).

Infrastructure, public health and environmental protection, and program planning
Numerous state and local government planning responsibilities depend on accurate
census data, including determining the need for schools, highways, public
transportation, hospitals, libraries, and police and fire protection.
Disaster relief Accurate census information helps local governments predict
transportation needs in disaster recovery and contingency planning initiatives. The data
help governments and relief agencies in assessing the amount of displacement and the
shelter and recovery needs of populations affected by natural disasters such as floods,
hurricanes, and tornadoes.

Business uses:

Product development and marketing Accurate census data on where people of different
ages live helps businesses of all kinds to develop and market their products.
Forecasting demand Businesses forecasting demand for their products require
accurate census data to develop these forecasts. Utilities depend on accurate census
data to develop long-range plans for new facilities and networks.
Location decisions A variety of business location decisions are improved by accurate
census data.

Providing equal opportunities and achieving compliance with Federal law Accurate
census data help businesses set up and monitor affirmative action and anti-
discrimination plans. And they help companies to comply with anti-discrimination
legislation such as the Equal Employment Opportunities Act.
Community group uses:
Delivering health, social, and educational services Private social service agencies and
community groups have the same needs for accurate census data as state and local
government agencies that provide social services. Private groups benefit from accurate
census data to set up and administer assistance programs for children, teens, and older
persons; to provide services that reflect cultural differences; to teach English, and
conduct voter registration drives; to provide housing and job training for displaced
homemakers; to provide veteran support services and promote the need for veteran
services and facilities.

Disaster relief As with social services, non-governmental organizations benefit from
accurate census information in much the same way as governments when planning for
and responding to disasters like hurricanes, tornadoes, floods, and earthquakes.

Individual uses:
Location decisions Individuals can make better choices about home-buying, job
relocation, or starting a small business if they can take advantage of accurate census
information.

How will library meet the needs of target population?

Access to Digitized Federal documents about Florida on the state and local level:
The University of Florida will digitize 360 Federal documents selected by the Selective
Federal Depositories in Florida. Each Federal Depository Library will identify 10
documents important to their local users. These documents will be cataloged and
digitized by Internet Archive. The digitized documents will be available via the UF
online catalog, the UF Digital Library Center and the Florida Electronic Library (Florida
on Florida). Metadata will be created that will enhance the user's ability to locate these
items using a search on Google. These digitized items will be available to all citizens
with access to the intemet.

Funding for digitization
The University of Florida will assume the cost for the digitization of the Federal
documents identified by the Selectives in Florida. In addition, UF will create a landing
page for each institution that will allow them to showcase their collection. The
expectation is that as funds are available, the institutions themselves will digitize and
add documents to their site.

Enhanced access to Florida aerial photos:
Links to the Florida aerial photos that were digitized using LSTA funds will be added to
the FEFDL site in order to increase awareness of this important collection.

2010 Census Data
The University of Florida will add links to FEFDL at the county and state level for the
2010 Census data.

Benefits:

Providing access to digitized Federal Documents about Florida

While the Florida Electronic Library provides access to digitized documents about
Florida, there are few Federal documents. Devoting a site dedicated to Federal
documents complements the material currently available.

Assisting Federal Depositories to fulfill the requirement to make material
distributed via the Federal Depository Program available to their users

resources under the provisions of 44 USC 1911. The digitization of selected Federal
depository documents enables the Selectives to reach a wider audience via the internet.
It should be noted that documents in electronic format may replace those in paper thus
allowing depositories to create needed space by discarding the paper copy.

Preservation of Federal Documents of historical significance

It is expected that the Selectives will identify documents that have historic significance.
Digitizing this material will preserve them for their local users as well as the citizens of
Florida. Jacksonville Public Library has already suggested some important documents
from their collection that fit into this category:
Examination and survey of St. Johns River, Florida (1910)
Seminole War (1819)
Canals Route Florida (1834)
Admission of Florida (1839)
The ports of Jacksonville, Femandina, Miami, Key West, Tampa and South Boca
Grande, Florida (1929 ed.)

UF will provide a landing page for each Selective Depository that will allow them to
showcase on their library's website the ten documents digitized selected for digitization.
The expectation is that Selectives will choose to digitize items at their own institution
and add them to their library's digital collection that was created by this project. This will
be particularly true for libraries that select documents on a theme basis to form their
collection. Selective librarians will be encouraged to add items digitized at their
institutions to FEFDL using the Digital Library Center's online self-submittal system.

Generate Publicity for the Federal Depository Library Program and the individual
Selective Federal Depository Libraries

This project will promote the importance of Federal Depository collections state-wide by
making the material readily available in digital format. The creation of landing pages for
each selective will result in local publicity for the Federal Depository Program. Adding
this material to the Florida Electronic Library via Florida on Florida will heighten
awareness across the state and country.

How does the project relate to Library's mission, or long range plan goals?

Regional Federal Depository for the State of Florida at the University of Florida has the
responsibility for ensuring permanent public access to published Federal Government
information by building, preserving and ensuring continued access to tangible Federal
Government publications collections and providing public access to a wide array of
online Government information resources.

Jan Swanbeck, University Librarian, has been Chair of the Documents Department of
the University of Florida since 1988. Jan has published articles in the area of
government information and co-edited a book with Peter Hernon. She has made
numerous presentations at ALA and meetings of the Federal Depository Library
Council. She has been active in ALA and has taken a leadership role in the Federal
Depository Library community on the national and state levels. Within the libraries Jan
has chaired and served on numerous committees. She currently chairs the library-wide
Community Campaign Committee and serves on the Library Faculty Assembly's Career
Development Committee and assists with training and mentoring of untenured faculty.
Project Role: Swanbeck serves at the PI and coordinates all activities of the grant and
communicates with Selective Federal Depositories who are partners in the grant.

Joe Aufmuth, GIS Coordinator holds an MS in Civil Engineering, specializing in
Geomatics, UF. For the past 20 years Aufmuth has concentrated on Geographic
Information Systems and Remote Sensing in private consulting and academic
institutions. He serves as the Head of UF Libraries Spatial Information Services. He is
also an Affiliated Faculty member in UF's School of Forest Resources and
Conservation's Geomatics Program. He has managed numerous GIS projects, including
3 phases of Library Services and Technology Act grants to create spatial indexes to the
Library's 160,000 historic aerial photographs. In addition he served as GIS manager for
the Library's Institute of Museum and Library Services (IMLS) Ephemeral Cities grant.
Aufmuth has developed several Mapping sites to provide access to UF collections:
http://smathersntl3.uflib.ufl.edu/fta2/viewer.htm,
http://smathersntl3.uflib.ufl.edu/website/ACF/viewer.htm,
http://smathersntl3.uflib.ufl.edu/cdss/viewer.htm.
Project role: Aufmuth serves as the projects Co-PI and will oversee integration of UF
Libraries previously digitized spatial resources as they relate to the areas served by
Florida's Federal Depository Libraries.

Paul McDonough has a Masters Degree in Library Science from Florida State
University and an undergraduate degree from the University of Florida. Paul has
worked at the UF libraries since 1997 holding positions in the Circulation Department,
the Reference Department, the Information Technology Department and the Documents
Department. Paul currently hires trains and supervised the students who staff the
Documents public service desk evenings and weekends. In addition, Paul is
responsible for adding content and the maintenance of the FEFDL website, a site that
has over 5,000 pages of county level information and a section covering the
administration of Federal Depository Libraries in Florida. In this position, Paul works
with the Library Webmaster who is responsible for library-wide web design to ensure
conformity with library and university policies. Project role: As Project manager
McDonough will hire, train and supervise the assistant project manager. He will
coordinate the redesign of the FEFDL web site and incorporation of the Selective's
landing pages.

Chelsea Dinsmore has an undergraduate degree in history from New College/USF, in
Sarasota, FL, an MA in history from the University of Florida and an MLIS from the
University of Texas at Austin. After several years at the Harry Ransom Humanities
Research Center in Austin, she returned to Gainesville, where she joined the University
of Florida Library Faculty in 2004 as the International and State Documents Librarian.
Her research interests include how to bring people into the library and into the
government documents department in particular. Chelsea is coordinating the
development of a Center of Excellence for the Panama Canal at the University of
Florida, as part of a collaborative federal depository program originating with the
Association of South East Research Libraries (ASERL) and is looking forward to the
April, 2011 opening of the Crocheted Coral Reef exhibit in the Marston Science Library
for which she is a co-curator. Project Role: Dinsmore will be the project's liaison to
Internet Archive digitization services and will train the project manager on procedures
for submitting items to Internet Archive.

Randall Renner, Project Manager for Operations & Digital Projects holds an MFA
degree in Creative Photography, UF. Before coming to the Digital Library Center in
2002, Renner taught college level courses on computer art and montage, mixed media
studio classes, black and white photography, training seminars on various computer
applications, and worked as a photographer, photographing rare books, artwork, and 3-
D models, in a studio environment and on location. His experience in photography
spans the entire process, from image capturing via digital or analog methods to the
printing and display of the captured images. Renner is an imaging expert for two and
three dimensional objects. He supervises all of the production units in the DLC including
copy control/ingest; main, newspaper, and large format imaging; A/V digitization; quality
control; text processing and archiving, to ensure quality control of all production in
regards to preservation and presentation. Project role: Renner supervises all image
capture and production units. He will train the assistant Project Manager on copy
control/ingest and will provide technical expertise on functional operations, and provide
production support.

Laurie Taylor, PhD, Interim Director of UF Libraries' Digital Library Center, has
served on a review panel for the Digital Humanities Start-up grants for the NEH. Her
current projects include continued development of the UF Digital Collections (UFDC),
including existing projects and initiating discussions for potential new projects and
partners. She is the technical director for the Digital Library of the Caribbean, technical
director for the Florida Digital Newspaper Library, and co-PI for America's Swamp: the
Historical Everglades, a project to digitize six archival collections. Her current research
explores methods to digitally represent and contextualize archival materials, as well as
other issues related to digital collections from cultural heritage institutions. She has
published refereed articles on collaborative international digital libraries, digital media,
library and information science, open access, and literature; and she co-edited a
collection on digital representations of history and memory, Playing the Past: Video
Games, History, and Memory. Project role: Taylor will provide management oversight for
the digitization portion of this project and monitors the workflow between digitization units,
including tracking production schedules, facilitating communication and trouble-shooting

between units. She will be responsible, in conjunction with Digital Library Center staff, for
the archiving of the TIFF masters with the Florida Center for Library Automation.

Mark Sullivan, Digital Library Center/Systems Programmer Sullivan is the lead
developer responsible for creating a suite of digital library tools and software in the DLC,
including: 1) SobekCM, the enterprise-level open source digital library management
system that powers the UF Digital Collections, the Digital Library of the Caribbean, and
the Historic Newspaper Catalog; 2) Digital Library of the Caribbean (dLOC) Toolkit, an
internationally acclaimed metadata submission toolkit that enables more than 30
partners to digitize and transfer files and metadata to the centralized repository for
access and archiving; 3) DLC Toolkit, a specialized, enterprise, production-scale
version of the dLOC Toolkit that has been adopted as the official digital production
software by the Digital Initiatives Subcommittee of the State University Libraries of
Florida; 4) myUFDC and myDLOC, online patron tools and a full suite of collection
managers, partner tools, and administrative tools for the SobekCM digital library
management system. He plays an integral role in the application of all existing and new
technological innovations to improve accessibility and usability of resources. Sullivan
also collaborates with other scholars, publishing and presenting frequently on research
on and using digital library technologies. Project role: Sullivan will train a part time
programmer to assist in ingesting digitized items and creating UFDC metadata. Sullivan
will also train and perform oversight and testing of any and all customizations and
modifications needed to the system to incorporate all requests from the partnering
agencies.

Barbara Hood is the senior information specialist for the libraries where she generates
and coordinates public relations efforts on behalf of the libraries as a whole and
individual programs, events and initiatives. She works closely with the library
administration, faculty and staff, UF News Bureau and UF Foundation, Inc. to
disseminate information and promote the libraries to the academic, library and general
public communities at the local, state and national levels. She describes library projects,
especially those receiving external support, in news articles and with the university's
News Bureau to assist in releasing the information to the media. Hood also organizes
programs and grasps opportunities for developing library education and social events in
conjunction with specific development efforts, educational campaigns or academic
events. She earned her bachelor's degree in visual arts from the University of South
Florida. Project role: Hood will promote the project to the appropriate media outlets,
both internal and external to the University of Florida

Institution Location
Florida A&M University Tallahassee
Florida Atlantic University Boca Raton
Florida Institute of Technology Melbourne
Florida State University Tallahassee
Florida State University Tallahassee
Hodges University Fort Myers
Indian River State College Fort Pierce
Jacksonville University Jacksonville
Lake-Sumter Community College Leesburg
New College of Florida Sarasota
Nova Southeastern University Ft. Lauderdale
Rollins College Winter Park
Stetson University DeLand
University of Central Florida Orlando
University of Florida Gainesville
University of Tampa Tampa
University of West Florida Pensacola
County Location
Broward County Ft. Lauderdale
Duval County Jacksonville
Sarasota County Sarasota

* Partnership forms were mailed to all 35 Selective depositories in self-addressed
stamped envelopes. This list includes those received at the time of submission of this
proposal. For the purposes of this grant, all Selective depositories are considered to be
partners. We are digitizing for all 36 depositories 35 Selectives and UF, the Regional.
The State Library is a selective and we have included them in the budget for digitization.
They could not, however, submit a letter of support.

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form

The UF Libraries will redesign and expand the FEFDL site
(http://www.uflib.ufl.edu/fefdl/) available to all libraries and citizens in the state of
Florida. Prior to site redesign current users of FEFDL will be solicited for input
concerning the sites new focus and which elements of the current site best meet their
needs. The survey will use Survey Monkey to voluntarily solicit responses about the
user's interaction with the current site. Survey results will be compiled and used to
guide elements of the redesigned site.

The assistant project manager (TBD) in collaboration with UF Library's web team will
redesign the FEFDL web site to shift its current focus from a portal of government links
and sites to a repository for digitized Federal Documents about Florida. The site also
will include access to 2010 Census data, a widget to the state-wide chat/AskA Librarian
service, as well as links to previously digitized collections of Florida maps, aerials, and
soil surveys. Initial landing pages for each Selective will be created.

Beyond making these important documents accessible to broader audiences, UF
Libraries will integrate 120,000 digital photographs from the Aerial Photography of
Florida Collection (http://ufdc.ufl.edu/aerials) (digitized and made electronically available
through LSTA funds) by region to provide easy access and promote increased use.
Other collections will also be integrated within FEFDL by county, including Soil Surveys
(http://ufdc.ufl.edu/results/?t-florida%20soil%20survev), Florida Digital Newspapers
(http://ufdc.ufl.edu/fdnll), and Florida Digital Maps (http://ufdc.ufl.edu/sanborn).

Selective's Materials and Landing Pages

Participating Selective Depository Libraries each will provide a list of 10 regionally
important federal documents, averaging 80 pages each. Arrangements will be
negotiated to loan documents to UF for digitization, if not already part of the Regional
Depository Documents Collection for digitization. The documents will be processed and
uploaded to the redesigned FEFDL site. Documents selected may focus on such topics
as coastal waterways, ports, hurricanes, citrus, or soil depending of the specific needs
and interests of local communities. Selectives may also include documents published
from the 19th century through the present, thus covering major historical events as well.
Simultaneously Selectives will be asked to provide feedback on the design of individual
landing pages thus making each one unique and customized.

Materials Cataloging, Digitizing, Ingest Processing, and Archiving

UF's Cataloging and Metadata Department will oversee the multiple-institution
cataloging of material to be digitized. Procedures and workflows developed during the
Panama Canal Center of Excellence project will be implemented to catalog this project's
materials prior to digitization.

The process used for digitizing, ingesting and archiving materials held by Florida
Depository Libraries will follow standard University of Florida Libraries' practices for
digitization projects. UF has developed standard practices for creating high quality
digital objects that meet national digitization standards. Due to the often varied nature
of the materials held in UF collections, they may be scanned either locally, in our Digital
Library Center (DLC) or externally, using a scanning and posting service from Internet
Archive (IA). During this project it is predicted that most all of the items will be digitized
through IA.

Standard Practices for Digitization Projects

Regardless of scanning location, materials are identified and gathered. Their physical
condition is assessed and fold outs, spreads, damaged pages, etc. are noted. A quality
control step is undertaken and the completeness of each volume/issue is confirmed at
the page level. Bibliographic records for the materials are examined for accuracy and
upgraded as needed. Necessary metadata is pulled from the bibliographic records and
placed into a spreadsheet. Some of the fields included are: Title (MARC 245),
Author/Agency (MARC 100/700 or 110/ 710), Publisher, Dates, and Subject Headings.

The materials are sent to the appropriate scanning location, while a copy of the
metadata spreadsheet is forwarded electronically. Upon completion of scanning, links
to the electronic files are returned to the project manager. A page level post scanning
quality control step is carried out, confirming the accuracy and quality of the scan. Upon
verification, the electronic files are ingested by the DLC and the physical materials are
returned to the appropriate location and re-shelved.

The basic specifications for Internet Archive (IA) digitization projects are that documents
scanned by IA are available in these formats:
a. Color images in JPEG2000 format
b. OCR in 2 XML formats: ABBYY and DJVU formats. ABBYY 8.0 is used, with its
quality. As new versions and alternative vendors become available, a review will be
coordinated between NLOS and the Library before implementation. OCR XML
character format is UTF-8.
c. XML for metadata from MARC.
d. XML for operational metadata collected during scanning.
e. Searchable PDF.
f. XML structural metadata for monographs include page numbers when apparent
on the pages that is checked by the scanner operator.
These formats will be delivered from the Internet Archive servers the Internet via HTTP,
RSYNC, or OAI.

Post Digitization

After IA digitization, the UF Digital Library Center will ingest all files for each object from
Internet Archive, and then convert the JPEG2000 files into uncompressed TIFF (ITU

T.6) images, create additional derivative JPG files and metadata files, conduct quality
control review for correct metadata, markup, and image quality, as well as archive the
full digital packages permanently to the UFDC Government Documents Library Archive,
the UF Libraries internal tape archive, and the Florida Digital Archive (FDA).

Although the UF Libraries is submitting 3 of its own proposals and is a partner on
another proposal with Herenando County Public Library System digital projects, the
DLC staff and Dean of the Libraries agree that this workload in the coming year is not
an undue hardship on resources due to the robust nature of DLC operations, out
sourced scanning for the FEFDL Project, as well as current automated ingesting
processes, as well established procedures for handling digital projects.

Redesigned Web Site Evaluation

Evaluation of the redesigned Florida Electronic Federal Depository Library will be based
three factors: 1) the number of users of the site 2) unsolicited comments provided by
users, and 3) feedback from state wide Selectives.

Use of the new site will be monitored through web log analysis which provides the
number of times the site is accessed as well as the number of separate sessions which
accessed the site. The number of sessions provides a rough estimate of the number of
separate times the site has been independently accessed. While this does not
necessarily measure the number of people using The Florida Electronic Federal
Depository Library, it is an important indicator of the volume of use.

Comments from users of the site also will be solicited electronically using a "request for
comments" message on the first page of The Florida Electronic Federal Depository
Library. These comments will be relayed to the project manager's email address.

UF will convene a meeting of Selective Libraries to review the webpages created for
statewide contributions as well as general outreach and instruction resources. The
Selectives will provide feedback for making necessary changes and improvements to
the website, to best meet patron needs and access. Those unable to participate in real
time will provide feedback electronically for inclusion in the evaluation of the site.

Project Publicity and Dissemination of the new Florida Electronic Federal
Depository Library (FEFDL)

Distribution of government information to libraries is one of the nation's oldest traditions.
With the advent of the intemet library users increasingly expect material to be available
online in electronic format. FEFDL will bring together a collection of Federal documents
related to Florida. In order to make citizens of Florida aware of this electronic collection,
the project calls for the implementation of a plan to promote FEFDL.

A LibGuide will be developed that explains the purpose and use of FEFDL. This guide
will be shared with the Selectives in Florida and they will be encouraged to add a link to

their library website. It will also be available via the UF library website and discoverable
via the Google search engine.

A bookmark will be created to promote the digital collection developed for each
Selective Library. This bookmark will replicate the design of the landing page that will
be created by the project manager in consultation with the staff of the Selective Library.
Copies will be distributed to each Selective to allow them to promote their digital
collections locally.

Information about the redesigned FEFDL will be sent to various email lists within the
State of Florida. In addition a notice will be sent to the administrator of the Florida on
Florida site requesting that the digital repository be added as a separate collection.

The site will be demonstrated to representatives of the Florida Selective Depositories at
the meeting to be held in August where we will solicit feedback on the site. It will also
be presented at meetings on the state and national level upon completion.

Media Plan

A media plan will be developed to promote the project internally at UF and externally
through newsletters, news releases, email lists, social networks and other media
outlets.

Follow-up Survey

The final evaluation of the redesigned FEFDL site will involve a follow-up survey to
gauge use of FEFDL. The survey will use Survey Monkey to voluntarily solicit
responses about the user's interaction with the site. Survey results will be compiled and
necessary improvements or adjustments will be made.

Sustainability Plan

The redesign of FEFDL allows it to accommodate full-text digitized Federal documents
for the citizens of the State of Florida and the users of Selective Federal Depositories in
Florida. The digitization of these documents will provide needed space for all Federal
Depositories in Florida by allowing libraries to substitute the digital version for the print
version. The digitization of these documents will also preserve and ensure continued
access to tangible Federal Government publications collections and provide public
access to them by any citizen in Florida with access to the internet.

The redesign of FEFDL will eliminate duplication of effort. The site will no longer focus
on access to information about Florida government since this is now being done by
MyFlorida.com.

The University of Florida will provide each library with a landing page that promotes the
documents they have selected for digitization. It is assumed that this will encourage the

creation of library specific digital collections beyond the ten documents digitized for this
project. The University of Florida will work with the Selectives to add additional digitized
Federal documents to the repository using the Digital Library Center's online self-
submittal system. This new digital material will subsequently be added to the Florida
Electronic Library via Florida on Florida making it available to all citizens.

Another outcome of this project will be publicity for the Federal Depository Library
Program. The anticipated result is an increased use of the tangible and electronic
collections currently available in the 35 Selective Depositories as well as the Regional
collection at the University of Florida.

The University of Florida remains committed to maintaining FEFDL through daily
assigned duties of its staff.

Jan Swanbeck, Principal Investigator, University Librarian, (10% FTE @ $8,650
including benefits) will provide overall project management and coordinates all
activities of the grant and communicates with Selective Federal Depositories who are
partners in the grant.

Joe Aufmuth, Co-Principal Investigator, Associate University Librarian, (10% FTE
totals $7,596 including benefits) will assist the PI and oversee integration of UF
Libraries previously digitized spatial resources as they relate to the areas served by
Florida's Federal Depository Libraries.

Laurie Taylor, Interim Director of the UF Digital Library Center, (1% FTE totals
$706 including benefits) will provide oversight of the digital collection online presence
and be responsible, in conjunction with Digital Library Center staff, for the archiving of
the TIFF masters with the Florida Center for Library Automation.

Chelsea Disnmore, Assistant University Librarian, (5% FTE totals $3,409 including
benefits) will be the project's liaison to Internet Archive digitization services and will
train the project manager on procedures for submitting items to Internet Archive.

Mark Sullivan, Digital Library Center Programmer, (5% FTE totals $3,944 including
benefits) will train and support a part time programmer to assist in ingesting digitized
items and creating UFDC metadata.

Paul McDonough, Library Associate 3, (25% FTE totals $11,385 including
benefits) will hire, train and supervise the assistant project manager. He will coordinate
the redesign of the FEFDL web site and incorporation of the Selective's landing pages.

The following expenses relate to the LSTA funding request for UF Libraries:

Assistant Project Manager, (temporary Outside Professional Services 1 FTE
$30,711 plus $10,595 benefits, totals $41,306) will assist in all aspects of the project.
The full time position liaises between the Documents department, all 35 Selectives, the
statewide Ask-A Librarian service, the State Library, UFDC, and UF Libraries Public
Information Office. The position supervises an Outside Professional Services student
and is responsible for gathering Selective materials, creating material lists, reviewing
cataloging records, and prepping materials for shipment to Internet Archive digitizing
services, as well as quality controlling IA digital objects prior to UFDC ingesting. The
position will organize and coordinate UF's 2012 Selective's meeting, and collect and
organize Selective comments about their individual landing pages. Additionally the
position will assist in the development of on-line user surveys about FEFDL, and
collection and categorization of survey responses. The assistant project manager will
also assist in education and publicity efforts through evaluating the FEFDL LibGuide,
creating and distributing FEFDL bookmarks, and preparing materials to be used in
FEFDL demonstrations at state and national meetings.

Assistant Programmer, (temporary Outside Professional Services for 1,440 hours
@ $14.58 per hour, totals $21,504) The half-time programming position will perform
many essential tasks needed for the implementation and integration of the different
components of the overall site. The appropriate candidate will create or adapt software
for ingesting of digitized materials from Internet Archives into the Florida Electronic
Federal Depository library presence and each individual partner's presence within the
system. This position will assist with the implementation of a discovery system to
search the web site content, as well as the digital content within the library, and display
the results in an integrated, organized fashion. The position additionally will provide
technical assistance as needed for remote self-submitting of materials into the library by
the partner agencies and assist with the creation of customized landing pages for each
partner agency with the digital library. This position also will be available to create
necessary widgets and java script for partner pages, such as ask-a-librarian and
individual search scripts and html elements.

Data space storage will be provided by the University of Florida's Computer and
Networking Services to set up the collection for long-term and redundant storage for
digital content of 36 participating repositories, for a total cost of $3,660. UF's existing

open access servers have the necessary memory and storage to support and deliver all
of the digital images and metadata created during the project. As the project continues
to grow beyond the grant period, DLC can easily scale if needed because UF has
commodity storage and hosting supported through the Open Systems Group at UF
which has a state of the art data center and bills for commodity-based storage services
on a monthly basis. The UF Open Systems Group costs are dramatically lower than any
commercial services and their services are offered to UF entities at costs. As their costs
fall, which is a gradual process for enterprise level storage, the annual costs to the UF
Libraries will similarly reduce. However, the annual costs will be nearly the same for the
immediate future. The storage costs included in this grant are based on two times the
actual costs the UF Libraries will incur for handling these files for the grant year. This is
doubling of the annual cost is based on Princeton's DataSpace pricing model
recommended for pricing support for sustainable storage for projects needing ongoing
support (http://dataspace.princeton.edu/lispui/about/home.isp).

Travel In August of 2012 the University of Florida will convene at UF a meeting of
Selectives. The purpose of the meeting is to demonstrate the redesigned FEFDL site,
review the individual landing webpages created for statewide contributions, as well as
reviewing general outreach and instruction resources. The Selectives will provide
feedback for making necessary changes and improvements to the website, to best meet
patron needs and access. Those unable to participate in real time will provide feedback
electronically for inclusion in the evaluation of the site. The total cost for lodging for 30
individuals for one night is $3,750.

# 0

Partnership Agreement

Library Services and Technology Act Grant

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Iture of Authorized Library Official Si nature of AuthorizedYartner Official

udith C.Russell Cynthia Hughes Harris:
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be availableto the target lopylation.

S'iture of Authorized Library Official

udith C. Russell
Name of Authorized Library Official
(print or type)
Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

Signature of Authorized Partner Official
WILIlAN Mi)LLF ,
Name of Authorized Partner Official
(print or type)
1D)e/ b{
Title of Authorize/ Partner Official

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Sigfture of Authorized Library Official Signature of Authorized Partner Official

Judith C. Russell
Name of Authorized Library Official
(print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si at e of Authorized Library Official S gnata r of Authzed Partner Official

Ju ith C. Russell ".
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type) .

Dean of University Libraries L fr/??)/ f V---
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 ate_ S/. /?' /1
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si ra te of Authorized Library Official

J th C. Russell
Name of Authorized Library Official
(print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si ure of Authorized Library Official signature of Au orize Partner Official

th C. Russell
Name of Authorized Library Official
(print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si at e of Authorized Library Official Signature of Authorized Partner Official

Judith C. Russell P n n ( s il,
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries .),iiec i-r ofn Lib'arma rVice.v
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 n_ ,_ o I______
Date Date O

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
I. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si a ure of Authorized Library Official Signature of Authorized Partner Official

Juith C. Russell
Name of Authorized Library Official
(print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

9rtst o- b- ___C4,
Name of Authorized Partner Official
(print or type)

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the t et population.

Sig at e of Authorized Library Official Signature of Authorized Partner Official

Judith C. Russell r'C
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si at e of Authorized Library Official nature f Autho zed Partner Official

Judith C. Russell ,I'CV )'. J, CTh Hfrf Vo/V
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries L 4b r4 -/c r- -e
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 3// //
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

naturee of Authorized Library Official Signature of Authorized Partner Official

Judith C. Russell
Name of Authorized Library Official
(print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si at re of Authorized Library Official Signature of Auth ized Partner Official

Judith C. Russell ( a A
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries ec"' "V e'-gofcJ -c e eL1
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 t'b k
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si t e of Authorized Library Official Signature of Authorized Partner Official

Judith C. Russell / S-c r ?: V, /J
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries f; /A.
Title of Authorized Library Official Title of authorized Partne 'Official
February 18, 2011 / ,-&__ 7 o6//
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Si a e of Authorized Library Official Signature of Authorized Partner Official

th C. Russell P0 P -ERT E. A / vOAJ
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

ture of Authorized Library Official Signature of authorized Partner Official

_dith C. Russell _____a ____ v -
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries Ai'bvai7 v;, -_
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 .31/1/
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

ofAuthorized-Library Official Signature-of Authorized Partner Official

dith C. Russell Barbara A.B. Gubbin
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

Dean of University Libraries Director, Jacksonville Public Library
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 March 3, 2011
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be liable to the target population.

6 /ture of Authorized Library Official ig e of Authorized Partner Official

Judith C. Russell pl d4i/( 54/Y)v/Atf1 ).
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (pni r type)

Dean of University Libraries ______________________
Title of Authorized Library Official Title of Authorized Partner Official
February 18, 2011 D________
Date Date

An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.

We, the undersigned agree to provide the following programs, services, or activities:
1. Provide a list of 10 regionally important Federal documents and make arrangements to ship
them to UF if they are not part of the Regional Depository Documents Collection.

2. Review webpage created for each library's contributions as well as general outreach and
instruction resources and provide feedback.

3. Promote FEFDL to local users

We further agree to each of the following:
X To implement the project as presented in the project application and any project revisions.
X That funds or services received will be used in accordance with the application and any applicable
laws and regulations.
X Services will be provided at no charge and will be available to the target population.

Sig tur of Authorized Library Official

Judith C. Russell
Name of Authorized Library Official
(print or type)

Dean of University Libraries
Title of Authorized Library Official
February 18, 2011
Date

The Florida Atlantic University Libraries (FAU) would like to extend our support to the Florida Federal
Depository Libraries' proposed "Citizen Access to Digitized Federal Documents about Florida." We
will participate in this project by identifying ten items of local or statewide interest which can be
digitized, providing feedback on its development, and promoting its use when completed.

FAU Libraries believe it is important that documents of local and state interest be digitized in order to
increase their accessibility. This project will also make available materials from other libraries in the
state which will give our users additional valuable full text resources. In addition, it will supplement our
own efforts to highlight and promote the increasing amount of government information provided in
digital format.

I am writing this letter in support of the University of Florida's grant proposal to create a digital
repository for Federal documents associated with Florida, and to redesign the existing Florida Federal
Depository Library website in order to accomplish this. The Florida State University Libraries started
collecting Federal documents many years before we became a federal depository library in 1941. We
have many Federal documents about Florida that we are willing to send to the University of Florida for
inclusion in this project. Such documents could serve researchers looking for the following kind of
information: Florida industry and labor, Florida geological and environmental history and studies,
Florida education, prisons and health institutions, and Seminole Indians.

This project is very important because it will provide researchers at Florida State University,
Florida citizens living in Florida and throughout the world and others interested in our state with access
to these difficult- to- find government documents.

We look forward to participating in collaborative efforts to make this project a success.

In 2004, the Hodges University library became a digital
material only, depository library for Southwest Florida. As an
electronic only depository, expanding the titles that are
available to our users digitally, especially those about Florida
and issues relevant to Floridians would be extremely
beneficial to us.

While I support and have signed the enclosed partnership
agreement, it will be very difficult to find 10 regionally
important Federal documents and ship them to the project.
Hopefully, our part of the project can be something else to
support the programs and activities of the grant. We look
forward to participating in some way.

The Olin Library supports the project Citizen Access to Digitized Federal Documents about
Florida.
This project would enhance our effort to provide expanded, accessible electronic Florida
resources that support our curriculum. The study of Florida is strongly studied in the areas of
environment, politics, history and urban planning at Rollins.

We look forward to being a part of this collaborative effort that would provide opportunities for
broader, more diverse services and collections for our users. Count us in as a partner in the
documents selection process and whatever else we might be able to do.

I'm writing in support of the grant application by the University of Florida Documents Department
to fund the project "Citizen Access to Digitized Federal Documents about Florida."

The need for an expanded and redesigned Florida Electronic Federal Depository Library Web
site, where the University of Florida will take the lead in digitizing federal documents that are of
special significance to the citizens of the state, is essential. There are numerous smaller federal
depository libraries scattered throughout Florida, each with its own specialized collections and
areas of collection strength. However, because of the size of the state of Florida, there are
great physical distances between these libraries that often makes it difficult for a citizen to get
access to needed federal documents. Digitizing the documents that are of particular interest to
the people of Florida is the only rational solution to this problem and the University of Florida is
uniquely qualified to coordinate this effort and perform the actual digitization work.

Stetson University was designated a Federal Depository Library in 1887, making it the first in
the state of Florida. As such, we have a unique and rich collection of historical federal
documents. We are eager to expand citizen access to these materials through digitization and
will enthusiastically partner with the University of Florida Documents Department to do so.

Sincerely,

Betty D' Johnsol
Library Director

HP LASERJET 3200

p.1

Pj'University of University Libraries
Central
Florida

February 25, 2011

Ms. Jan Swanbeck
Chair, Documents Department
Box 117013
Marston Science Library
University of Florida
Gainesville, FL 32611-7013
Dear Ms. Swanbeck:
The University of Central Florida Libraries supports the effort of the University of Florida Libraries
to obtain LSTA grant funding for the Florida Electronic Federal Depository Library (FEFDL). The
UCF Libraries plans to participate in this project, which includes the redesign of the FEFDL (Florida
Electronic Federal Depository Library) web site and the addition of digitized Federal documents to
the site, led by the University of Florida Libraries.
UCF's participation will include selection of federal documents from UCF's collection which fill any
gaps that exist in the FEFDL collection, or add value to the digitized FEDL collection. Mr. Rich
Gause, UCF's Government Documents librarian, will be happy to participate in documents
selection for the FEFDL. UCF commits to sending Mr. Gause to the meeting of the Selective
Depository Libraries at the conclusion of the project.
The UCF Libraries experience in collaborative digitization projects has been positive. UCF Libraries
has played an important role in the regional Central Florida Memory project, which has made a
substantial difference in the accessibility of historical resources to the citizens of our region by
digitizing selected holdings from partner libraries and museums, and making them available on an
attractive, user-friendly website. Making federal resources about Florida available at an easy-to-
use website adds another perspective to the growing wealth of local, regional and statewide
information for---and about---Floridians. UCF has experienced great interest in our digitized
resources from a wide constituency, ranging from students to scholarly researchers to hobbyists,
from Central Florida to visitors from other countries. The FEFDL is certain to receive a great
response from a variety of researchers.
Usability testing of the new FEFDL site, the quick link to Ask A Librarian, and some of the exciting
content that will be available, such as the aerial photos of Florida, will add value to this
collaborative effort. UCF wholeheartedly commits to supporting University of Florida's effort in
building a valuable repository of Florida-focused documents, the Florida Electronic Federal
Depository Library.
Sincerely,

Bess de Farber, Grants Manager
University of Florida
March 8, 2011
Page 2

Making documents available electronically greatly aids students and researchers,
planning officials, and other users of government information by making the information
available at anytime, anywhere, to anyone who needs it.

The Macdonald-Kelce Library at the University of Tampa has been a Federal Depository Library
since 1953 and we support this system and the principles behind free access to information. This
letter is being written in support of the "Citizen Access to Digitized Federal Documents about
Florida" project. As one of the three selective depository libraries in Hillsborough County, we
look for projects of this nature that can benefit our patrons both locally and remotely.

In a constantly changing technological environment, we feel this project will provide increased
access and usage. This project will also help answer the increased demand for electronically
available information. This project also supports the federal governments' paper reduction
initiative and promotes a greener environment. The Macdonald-Kelce Library will be happy to
identify documents of importance to our users for digitization in this project.

We appreciate the continued leadership and innovation that we receive from our Regional
Depository in Gainesville at the University of Florida. As a small, private institution, we are
unable to undertake or fund some of the initiatives that the Regional Depository is able to do.

Electronic access to government information is the driving force behind an ongoing
review of the Federal Depository Library Program, major changes in the business model
of the Government Printing Office, and restructuring of the documents collections of
Federal Depository Libraries nationwide. While in excess of 90% of federal documents
are now created in some digital form, there is a vast legacy collection of documents not
available in any digital form.

The University of Florida's Citizen Access to Digitized Federal Documents about Florida
project is an initial step in developing a central, focused digital collection of documents
and information about Florida, its environment, and its people. The Broward County
Public Library supports the efforts of the University of Florida to make this important
information available to the residents of Florida and the nation.

It is the intention of the Broward County Library to work with University of Florida staff to
evaluate and submit items for inclusion in the digitization effort which will have the most
value and impact for Florida residents, as well as information about Florida which will be
useful to government information users everywhere.

While some government agencies are making great strides in digitizing certain
collections such as the Soil Surveys and Topographic Maps from the U.S. Geological
Survey, many documents of regional or local importance, such as environmental impact
statements, are often only produced and disseminated in print and may not be digitized
for many years, if ever. Such a digitization program is important to libraries throughout
Florida since it can serve to make larger portions of their collections accessible to those
who may not be able to travel to the physical location housing the documents. A
secondary, but none the less important component of the program is that many
documents become more fragile with age or are lost or damaged through constant use.

A digitized repository of such documents ensures that the information will remain
accessible even if the physical copies have disappeared. In the current economic
climate, resources for many institutions have been reduced, and digitization projects that
may have been undertaken at the local level are being curtailed or eliminated.

Bess de Farber, Grants Manager
University of Florida
March 8, 2011
Page 2

Making documents available electronically greatly aids students and researchers,
planning officials, and other users of government information by making the information
available at anytime, anywhere, to anyone who needs it.

We at the Jacksonville Public Library support the Federal Depositories of Florida's "Citizen Access to
Digitized Federal Documents about Florida". We plan on participating in the project by identifying and making
available for digitization the following ten items:

I have included both the year of publication and the number of copies owned by libraries in WorldCat.

This project of digitizing Federal documents is important as it will allow us to make materials available to a
wide range of customers outside our standard service area. Additionally, our local constituents will have
greater access to items at depositories with different collections and focuses.

When the University of Florida is ready to receive the items, staff at the Jacksonville Public Library will
package them and send them via special handling to Gainesville.

The Jacksonville Public Library is contributing to these materials to the digital repository for Floi
as part of the Federal Depository Library Program:

The ports of Jacksonville, Fernandina, Miami, Key West, Tampa and South Boca Grande, Flol
Examination and survey of St. Johns River, Florida (1910)
Seminole War (1819)
Canals Route Florida (1834)
Admission of Florida (1839)
Decennial Census of United States Climate Jacksonville, FL (1962)
1980 Block Statistics Maps, Jacksonville, FL (1980)
FIRM, Flood Insurance Rate Maps, City of Jacksonville, Florida (1989 ed.)
Notes on the Spanish American War (1899)
The History of Castillo de San Marcos and Fort Matanzas (1955 ed.)

The Jacksonville Public Library is a selective depository for publications of the Federal Governme
publish materials on a wide range of topics. This information is disseminated to the public through i
Library Program. Publications are issued by all branches of the government and are distributed in;
Many agencies provide materials accessible through the Internet and many links are in the library's
YfIUNIVERSITY of
UF FLORIDA
thr Foendatiot for The Cefor Nation
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