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Office of Information, Technology and Accountability 5 Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity. Standard 3: Demonstrate the ability to use technology for research, critical thinking, problem solving, decision-making, communication, collaboration, creativity and innovation. Standard Addressed Created: 3/22/2006 Revised: 1/17/2012

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Office of Information, Technology and Accountability 6 Created: 3/22/2006 Revised: 1/17/2012 SPS By the end of this session you will know and be Create a new message  Find a contact  Use cc and bcc  Understand etiquette Sort s by: from, subject and received  Locate s with attachments  Flag important s Send, open and save an attachment Create a signature line Add a contact  Create a distribution list Create folders Create Events  Schedule meetings and appointments  Respond to meeting notices View by fields

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Office of Information, Technology and Accountability 7 Created: 3/22/2006 Revised: 1/17/2012 You will demonstrate this by~ Add three people to your contacts Create an and send an with an attachment Create a distribution list for your department and send them an with a file attach. Create and invite three individuals to a meeting Create a folder where important s can be stored.

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Signature Line What should be included Complete name Your official title Name of your organization Location of office Street, City, State, Zip Code Phone number with area code Fax number with area code address Mr. John J. Jones, Jr. Director of Public Relations Springfield Public Schools Central Office – 1550 Main Street – 2 nd floor Springfield, MA Phone Fax Office of Information, Technology and Accountability 31 Created: 3/22/2006 Revised: 1/17/2012

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Create a New Folder Outlook Web App Office of Information, Technology and Accountability 42 Created: 3/22/2006 Revised: 1/17/2012 Right-click the folder in which you want to create a new folder. For example, to create a subfolder in your Inbox, right-click Inbox. To create a new folder at the same level as your Inbox, right-click your name at the top of the folder list. Click Create New Folder. Type a name for your new folder. Press ENTER to save your changes.

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Move an into a Folder Open Up Click Move icon on toolbar Select Folder where you wish to move the Office of Information, Technology and Accountability 43 Created: 3/22/2006 Revised: 1/17/2012 MS Office Outlook

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Move an to a Folder Outlook Web App Office of Information, Technology and Accountability 44 Created: 3/22/2006 Revised: 1/17/2012 Open up Click Move Icon on toolbar Select Folder where you wish to move the Click Move

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Looking for something that you knew where it was on the desktop version MS Outlook 2003 and now cannot find it in 2010? help/make-the-switch-to-outlook RZ aspx help/make-the-switch-to-outlook RZ aspx tutorials/essential-training/ html tutorials/essential-training/ html Office of Information, Technology and Accountability 52 Created: 3/22/2006 Revised: 1/17/2012

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Office of Information, Technology and Accountability 53 Created: 3/22/2006 Revised: 1/17/2012 Your turn- Add three people to your contacts Create an and insert a file, a clipart and send to a set of people Create a distribution list for your department and send them an with a file attach. Create an event to three people in the room using the calendar in outlook

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Office of Information, Technology and Accountability 54 Created: 3/22/2006 Revised: 1/17/2012 CATEGORY321 Use to communicate within and across organizations.  Create messages in accordance with established business standards (e.g., grammar, word usage, spelling, sentence structure, clarity)  Manage mailboxes by deleting and organizing messages.  Use features such as reply requested, return receipt, out-of-office notices.  Create entry in address book.  Use address book to send e- mail.  Forward and redirect an e- mail.  Demonstrate knowledge e- mail etiquette (do not flame people, no all caps, reply all when only appropriate).  Use find and sort functions.  Create an account.  Access system using login and password.  Send, receive, and reply to an .  Save, delete, and print e- mail. Use to share files and documents.  Open (or detach) and save attachments to the intended location.  Select appropriate strategy (attachment vs. link) for sharing information.  Use appropriate security measures. (e.g., use virus scan to check virus, do not download attachments from unknown sources.)  Access (open or detach) attached files and documents from message  Attach files, documents, and links to messages Open attachments for available applications. Rubric