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Take control of your property's WI-FI while increasing revenue.

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True Extended Stay®

Stay for awhile or stay forever.

CloudProperty Management System

Long-term stays have never been so easy.

Just imagine checking in a guest at your hotel using a property management system that automatically populates guests'
data into the folio, captures guests' signatures electronically, and secures guests' payments without your having to
handle their credit cards. With Gearco, get all of that and more!

No more photocopying driver's licenses or mistyping customer information, no more wasting paper or ink,
and no more manually handling credit cards data.

And finally, get control of unexpected revenue problems from confused front desk clerks,
lost revenue from mishandled transactions, unwanted guests using do not rent (DNR) procedures,
and multi-stay true extended stay guests with support multi-property DNR checks.

True Extended Stay® Feature Overview

Cash basis methods — requires the total rent be prepaid and posted immediately upon a check-in, renewal, check-out, or POS.

Accounting methodologies — Gearco supports both accrual and cash based revenue accounting.
You can simply run reports to access accounting postings or use the configured chart of accounts to export or integrate daily GL entries.
Enterprise class companies may use a shared master chart of accounts with support for individual property account overrides.
This allows your properties to operate based on the same set of policies and procedures regardless of the accounting method.

Unlimited folio history — no set limit to amount of folio history for a guest's stay.
Currently, Gearco's longest active folio is more than 17+ years for a single stay with complete history.
Also, history and tracking is retained on each associated secondary guest.

Multiple stay folio history — upon departure, folio history is retained for an agreed upon time-frame.
Multiple stays are tracked by the same customer profile without issuing member IDs. Based on your rules and DNR requirements, folio history maybe used to collect lost revenue from previous stays.

Tax management — posting of city, state, local, and exempted taxes are completely handled by Gearco. Based on length of stay, type of transaction,
and tax type, taxes will automaticlly start and stop based on the tax account settings. Including Online Travel Company Tax (OTC), the additional taxes are to be reported and remitted by lodging operators to the state and local governments.

Deposit management — collect room deposit at different rates based on length of stay, room type, and time-frame.
Deposits are maintained in a separate account and not a part of the folio. Gearco will enforce your rules in terms of when and how deposits are returned or applied.

Extended stay rent roll — dates are rolled forward based on payment rules and not based on daily date roll.

Extended stay based pricing — truly price rooms by the week or set time frame; it's
not just multiplying the daily rate × nights.

Automatic Late Fee rules — post late fees based on the last renewal date.
Late fees rules can vary based on length of stay, days late, and more.

Payment plans — create payment plans for point of sale type items that where payments are made based on a payment schedule.
For example, improve your check-in conversions with a pet deposit payment plan. You can create a payment plan for pet deposits that allows the guest to pay over the next three renewals.

Automatic Surcharge rules — auto-post items to the folio based on a set of rules. For example, save on
credit card fees by auto-posting a 1% charge for credit card transaction; which may be limited to all renewals vs check-ins.

Debt collection — with our multi-stay tracking, you can collect outstanding debt from previous stays and prevent new check-ins until debt is paid.

Dual market mix rules — configure your property to logically operate as a mixed True Extended Stay and Hotel blend based on room type or rate plan.
This allows market rules and procedures to be enforced based on the room classification and/or how the rate plan is valued.

Task work orders — create and work tasks for any job.
Use tasks to simplify communicating jobs with your maintenance teams.

Extended stay reporting — with over 100+ reports available
, you can manage with ease. From transaction, customers, and rates to tracking for thief trending. Use gcManager, the management
reporting console to access management level reporting with property consolidated options, advanced parameter selections, and various formats — Screen, PDF, Excel, and more.