Creating meeting minutes with MeetBot

The OPNFV project uses MeetBot to create and manage meeting minutes on IRC.

When hosting a meeting, please join #opnfv-meeting on irc.freenode.org and take notes in the public IRC channel. Please recommend to other attendees that they join, to spread the load of note taking - it is very difficult to take notes and chair a meeting at the same time.

Beginning and ending a meeting

#startmeeting BGS weekly meeting: At the start of a meeting, issue a #startmeeting command followed by meeting name

#chair ChrisPriceAB: The IRC handle of the person who starts the meeting is initially the only person who can set topics, agree on actions and end the meeting. Add other people to enable multiple people to manage the meeting.

#endmeeting: Ending the meeting frees MeetBot up for other meetings, and posts the links to the HTML and raw minutes in the IRC channel

Taking notes

#topic Review action items: Start by setting a topic. A new #topic automatically changes the topic and closes the previous item

#info dneary suggested using MeetBot for meeting minutes: #info is the most basic MeetBot command, recording a note

#undo: Mistakes happen, sometimes multiple people minute the same thing, or record a comment on the wrong topic. #undo removes the last addition to the minutes (#idea, #info, #action, #topic, etc.) from the stack

After the meeting

When your meeting is finished, add a link to the HTML minutes summary to the project wiki page, with the date, and send an email to the project mailing list. In the email, cut and paste the output in-channel of MeetBot and send a minutes email to the project mailing list: