Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Midlothian Council
Dundas Buildings, 62a Polton Street
For the attention of: Head of Property and Facilities
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1312707500
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for Various Construction Consultancy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Within the boundaries of Midlothian, Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 28

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 613 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority intends to enter into a lotted multi-supplier framework for the provision of a number of Consultancy Services to meet their support requirements on a potential variety of new build, refurbishment and demolition projects of varying values and procurement routes over a three year period (extendable to four years) throughout Midlothian.
The resulting framework will operate 7 Lots as follows;
— Lot 1 Project Management Services
— Lot 2 Architectural Services
— Lot 3 Quantity Surveying Services
— Lot 4 Structural & Civil Engineering Services
— Lot 5 Building Services Engineering Services
— Lot 6 Principal Designer (CDMC) Services
— Lot 7 Clerk of Works Services
It is envisaged that maximum of 4 participants will be appointed per lot on a ranked basis. The framework is intended to have minimum and maximum order values, over which, quotes will be sought from the suppliers on a mini-competition basis within the relevant Lot in order to select which supplier will execute the works. The Council may exercise the option of direct award or mini competition.

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per attached pre-qualification questionnaire, and to be further detailed in the subsequent invitation to tender documentation.
Estimated value excluding VAT: 5 613 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework will be established for an initial 3 year period, with an option available to the Authority to extend the framework by 1 further year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 18.12.2015. Completion 17.12.2018

Information about lots

Lot No: 1Lot title: Project Management Services

1)Short description

Project Management Services — The Provision of all pre and post contract Project Management functions on a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both Traditional and Design and Build procurement routes.

2)Common procurement vocabulary (CPV)

72224000, 71541000

3)Quantity or scope

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both Traditional and Design and Build procurement routes.
Estimated value excluding VAT: 1 008 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Architectural Services

1)Short description

Architectural Services the Provision of Architectural Services in accordance with the RIBA Plan of Work 2013 for a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes.

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes.
Estimated value excluding VAT: 2 265 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Quantity Surveying Services

1)Short description

Quantity Surveying Services– The Provision of all pre and post contract Quantity Surveying functions on a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes utilising various Conditions of Contract.

2)Common procurement vocabulary (CPV)

71322100, 71324000

3)Quantity or scope

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes utilising various Conditions of Contract.
Estimated value excluding VAT: 720 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: Building Services Engineering Services

1)Short description

Building Services Engineering Services The Provision of all pre and post contract Building Services Design on a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes utilising various Conditions of Contract.

2)Common procurement vocabulary (CPV)

71315000, 71315200, 71315210, 71300000

3)Quantity or scope

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes utilising various Conditions of Contract.
Estimated value excluding VAT: 705 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Structural & Civil Engineering Services

1)Short description

Structural & Civil Engineering — The Provision of all pre and post contract Civil and Structural Design Services on a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes utilising various Conditions of Contract.

2)Common procurement vocabulary (CPV)

71312000, 71311000

3)Quantity or scope

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes utilising various Conditions of Contract.
Estimated value excluding VAT: 630 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6Lot title: Principal Designer (CDMC) Services

1)Short description

Principal Designer (CDMC) Services To provide Health and Safety information and guidance in accordance with the latest Regulations at both pre and post Contract stages for a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes.

2)Common procurement vocabulary (CPV)

71317200, 71317210

3)Quantity or scope

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes.
Estimated value excluding VAT: 180 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7Lot title: Clerk of Works Services

1)Short description

Clerk of Works Services To provide a Clerk of Works Service through the Construction Stage for a variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes.

2)Common procurement vocabulary (CPV)

72224000, 71541000

3)Quantity or scope

A variety of new build, refurbishment and demolition projects up to 2 500 000 GBP through both traditional and Design and Build procurement routes.
Estimated value excluding VAT: 105 000 GBP

4)Indication about different date for duration of contract or starting/completion

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(5) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(8) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(9) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
As per attached Pre-Qualification Questionnaire.

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 21: and maximum number 28
Objective criteria for choosing the limited number of candidates: Scores awarded to the scored Selection Criteria within the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Mid/15/028

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

You must ensure to use the provided Question & Answer facility to raise any query you might have with the Authority. Directly contacting any member of staff regarding this tender exercise may result in your removal from taking any further part. If you identify any error or omission, you must raise this immediately with the Authority using the Question & Answer facility provided. Failure to do so could result in the entire process being cancelled.
(SC Ref:407443).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained