Reference material

Bureau de Gestion de la Normalisation Décisions

Decision

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153/22

CDs JCGM 100:201X (ISO/IEC Guide 98-3 and JCGM 110:201X (ISO/IEC Guide 98-5)
After a discussion of the concerns raised by the SMB membership and the broader IEC constituency, the SMB rejected the publication of the Guide and ask that the JCGM cancel the revised edition taking into account the comments received.
The SMB also asks the ISO/TMB to concur with this decision.

TC 10 Fluids for electrotechnical applications
The SMB thanked Bruce Pahlavanpour, Chair TC 10, for his presentation and in response to the issues raised, reminded TC 10 that:
- SMB has the role of protecting the interests of the IEC as a whole and the responsibility of taking appropriate measures;
- No response was made by SMB to TC 10/MT 21 as it is up to TC 10 to respond to requests from a WG/MT;
- TC 10 has been given free licence to make proposals on a suitable solution to the problem. There are a number of ways to resolve the issues, including possible requirements on, for example, labelling the provenance of products, but it is up to TC 10 to decide which is most appropriate.
TC 10 is again reminded to approach standardization efforts on a performance basis instead of a design specific basis.

153/13

ahG 57 - Composition of SGs and ACs
The SMB noted the report from ahG 57 and formally approved the recommendations. Future SGs and ACs will have their composition in line with these recommendations, notably:
- For ACs an objective of a maximum of 1/3 of experts appointed by the SMB
- For experts appointed by the SMB, a statement of motivation from the expert shall accompany the nomination together with a recommendation from the Convenor
- For SGs there is no absolute limitation on the number of members, though the SG should remain small enough to operate efficiently
- There is no provision for alternates or internal liaisons. A member unable to participate in a meeting may propose a replacement and the Chair may invite guests, as needed.
The SMB thanked ahG 57 for the work accomplished and formally disbanded it.

SG 7 Electrotechnical Applications of Robot Technologies
The SMB agreed to set up a new Advisory Committee, ACART, Advisory Committee on Applications of Robotic Technology, including electrotechnology.
The lifetime of this AC is anticipated to be up to two years with annual reports to the SMB.
The membership should include representatives from IEC TCs dealing with robot technologies (including TCs 44, 59, 61, 62, 65) as well as from ISO (ISO/TC 184/SC 2).
The task of ACART includes:
- Coordinating common aspects of robotic technology such as vocabulary and symbols.- Preparing a guideline that outlines the critical aspects (as described in the report) of preparing a standard for products that incorporate robotic technology.
- Promoting collaboration between IEC and ISO as it relates to robotic technologies.
- Resolving current overlaps and developing a process to prevent future overlaps, both within the IEC and between IEC and ISO.
- Strong collaboration with the IEC CAB
The AC is also asked to take into account the comments of the SMB membership.
The SMB thanked SG 7 for the work accomplished and formally disbanded it.

CAG - Non-Participating TC or SC P-Members
The SMB decided that before each TC/SC meeting, the IEC CO should produce a list of participation in the TC/SC concerned with indications of active or inactive participation; other than exceptions agreed during the TC or SC meeting, cases of inactive participation would result in the NC concerned being classed as an O-member.

153/3

CAG - Chairs from Same / Different Country as Secretariat
The SMB decided to reaffirm the intent of the Directives expressing a preference for Chairs and Secretariats to come from different countries, but also agreed to continue to allow the possibility of the same country in exceptional circumstances where it was appropriate. The SMB asks the DMT to tighten the wording concerning the nomination of Chairs from a country other than that of the Secretariat. It was also agreed that:
a) when the nomination for Chair deviates from the conventional situation, the Secretariat should provide additional justification supporting the reasons behind the decision;
b) when multiple candidates are nominated by the P-members, the P-members of the TC or SC should be asked in a questionnaire to express their preference for one of the candidates. The questionnaire should be an open ballot with all candidates being presented, including a brief CV and a motivation statement from each; the individual questionnaire responses are seen only by IEC CO and the results sent to the Secretariat. The Secretariat is not bound by the results of the questionnaire, but if a nominee other than the one receiving the most support is nominated, the Secretariat must report the questionnaire results as well as the rationale for their nomination.

152/24

CENELEC – Dresden Agreement
The SMB agreed with the proposal of the SMB Secretariat and requested that a justification be provided for all exemptions to the parallel process.
The SMB thanked Geert Maes for his presentation and supported the willingness of the IEC and CENELEC to address the challenges from new EC standardization requests.

Elimination of exceptional end of year due dates for documents
The SMB agreed to eliminate the "exceptional end of year due dates" for documents as from December 2015.

152/17

JTC 1 report and Directives Supplement 2015
The SMB noted the result of voting and comments made and agreed to support the recommendation of the General Secretary that IEC participate in GSC, to facilitate the participation of JTC 1 and the ACTEL successor along with other IEC interested groups.
The General Secretary is asked to coordinate with ISO on JTC 1 participation in GSC. The ISO/TMB is invited to concur.
The SMB also noted the desirability of having the JTC 1 Directives in a Supplement form rather than a Consolidated edition.

ITU proposed changes to the common IEC/ISO/ITU patent policy
The SMB noted the changes proposed by the ITU Director's Adhoc Group on IPR and agreed with the following:
a) The SMB endorsed the principle of transfer of rights.
b) The SMB recommended that the current Patent Policy agreed between IEC, ISO and ITU remain unchanged.
c) The SMB asked that the IEC General Secretary be requested to work with his counterparts at ISO and ITU to develop common language for the Guidelines to the IPR Policy. If no common language is possible, then language suitable to the IEC regarding transfer rights should be added to the IEC portion of the IPR guidelines. Such language should be as clear as possible to be widely understood by IEC TC/SC experts.
d) The SMB recommended that the Patent Declaration Form be modified in a suitable manner to reflect that the need for declaration of RAND licensing be recognized by the declarer and any future successor of the cited IP, using the text proposed by the ITU.
e) SMB invited ISO/TMB to concur and requested the IEC General Secretary to communicate this decision to ITU.

Elimination of exceptional summer due dates for documents
The SMB agreed to eliminate the "exceptional summer due dates" for documents as from 2015. SMB noted that IEC CO had briefly looked at the similar situation that occurred at the end of each calendar year and believed that even though the CO was closed at that time, it should be possible to remove those dates too. CO will investigate further and report back to SMB meeting 152.

Processing of enquiries received by TC 61
The SMB noted that the historical record of inquiries and the responses did not constitute a document that has been approved in any formal sense by the IEC National Committees. It therefore does not reflect a document that has gone through the consensus process.
TC 61 is invited to consider the use of the database process to manage and publish these enquiries.

TC 64 - Does IEC need to cover limits of EMF exposure on human body?
The SMB agreed that TC 106 is responsible for EMF associated with human exposure and asked TC 64 to consult with TC 106 if it has needs in this respect or with respect to human physiological effects from wireless power transfer for electric vehicles.

Wearable Smart Devices - Presentation
The SMB thanked the Korean NC for its presentation on Wearable Smart Devices and decided to set up ahG 56 Wearable Smart Devices to include participation from relevant TC/SCs as well as KR, JP, US, NL, DE, CN, FR, BR, SE, RU, IT, and AU.
The Co-Convenors are Kim Craig (AU) and Thomas Korssell (SE).
Its task is to review all current activity in the IEC in this area and to list needs for further standardization and coordination activity with proposals on how this may be carried out.
The ahG will report back to SMB 153 in June 2015 or earlier, if possible.

ahG 54 LV Direct Current Applications, Distribution, Safety and Markets / SG 4 LVDC distribution systems up to 1500V DC
The SMB agreed to set up SEG 4 Low Voltage Direct Current Applications, Distribution and Safety for use in Developed and Developing Economies with the following scope:
The purpose of this SEG is to evaluate the status of standardization in the field of low voltage direct current (LVDC) applications and products and to recommend to the SMB the architecture of any future standardization work program that the IEC may undertake. The SEG will identify new areas of standardization to be undertaken by the IEC. The SEG will evaluate the usage of LVDC in different integration environments in developed and developing economies with the objective to enhance energy efficiency and to develop new ways to utilize LVDC power. The SEG will actively engage with relevant stakeholders within the IEC and external stakeholders already working in the field of LVDC.
Under the active participation of the existing TCs and external stakeholders, the SEG shall:

evaluate and if necessary define the voltage parameters for LVDC

evaluate the existing market for LVDC products and applications

project the future market for LVDC products and applications using information from current studies and simulation models

define use cases for the integration of DC infrastructure in the different areas (residential, commercial, public, industrial, premises, Renewable Energy, E-Mobility)

evaluate the future applications for DC

evaluate the status of safety in LVDC and the appropriate place for further standardization of LVDC safety to be located

evaluate the advantages and disadvantages of the usage of LVDC (energy efficiency, regulation, and transmission...)

review the inventory of existing standards and standardization projects inside and outside IEC

evaluate gaps in standardization by using a use case mapping tool

define a structure for the coordination of cross TC/SC work in IEC, where required

monitor TC/SC work in IEC to highlight any overlap of work or potential inconsistencies

recommend technical work to define the LVDC network and grid

The SEG shall work in close collaboration with SEG 6 Non-traditional Distribution Networks / Microgrids. The SEG is requested to provide the SMB with its recommendations on an approach to standardization in this area.
SMB appointed Vimal Mahendru (India) as Convenor.
SMB thanked SG 4 and its Convenor Wim de Kesel, for its work and disbanded it.
SMB thanked ahG 54 and its Convenor, Kim Craig, for its work and disbanded it.

ahG 53 Proposal for a new SEG on Micro Grid
The SMB agreed to recommendations A1 to A3 from ahG 53.
SMB agreed that NPs relating to design and operation of microgrids should be directed to TC 8 (TC 8/WG 7).
SMB agreed that the SyC Smart Energy should continue efforts in the following areas:
a. Maintain and update the microgrid portion of the Smart Grid roadmap
b. Collect and align concepts, scopes and functionalities
c. Monitor the related work in IEC TC/SCs and identify standardization gaps
d. Collect and define use cases under various application models of microgrids
SMB agreed to setup SEG 6 Non-traditional Distribution Networks / Microgrids with the following scope:
Assess aspects of non-traditional distribution networks for applications such as:

Rural and developing markets that serve potential huge market needs (notably in Asia and Africa) including networks that may be connected in the future to a traditional / interconnected grid.

Facility or campus grids capable of operating in an isolated mode with respect to a large interconnected grid.

The SEG is requested to closely collaborate with TC 8 and SyC Smart Energy and other microgrid activities in IEC and to provide the SMB with its recommendations on an approach to standardization in this area. The SEG will work in close collaboration with SEG 4 in the area of LVDC.
The SMB appointed Wenpeng Luan (CN) as Convenor of SEG 6.
The SMB thanked ahG 53 and its Convenor, Wenpeng Luan, for its work and disbanded it.

ahG 52 Data Security / Privacy
The SMB agreed to set up a new Advisory Committee on Security (ACSEC) with the following scope:
ACSEC deals with information security and data privacy matters which are not specific to one single technical committee of the IEC. It coordinates activities related to information security and data privacy, and provides advice to the SMB on those subjects.
ACSEC provides guidance to TC/SCs for implementation of information security and data privacy in a general perspective and for specific sectors.
ACSEC also provides a venue for exchanging information between the IEC and other standards developing organizations relevant to ACSEC’s scope.
ACSEC follows closely research activities and trends in Academia.
SMB agreed to approach the committees listed in SMB/5393/R to invite them to nominate a member.
The SMB agreed to accept the offer from DE to appoint Markus Reigl as Chair.
The SMB members from US, RU, ES, KR, JP, FR, NL, IT, CN, BR, AU, SE, and DE agreed to nominate additional experts.
SMB thanked ahG 52 and its Convenor, Markus Reigl, for its work and disbanded it.

ahG 51 Reporting of TCs to the SMB
The SMB agreed to implement recommendations A1 to A3 from ahG 51.
IEC CO is asked to add all relevant information directly into both RSMB and SBP to reduce the workload of TC Secretariats.
The revised RSMB and SBP shall be used for meetings held after 2015-01-01.
SMB thanked ahG 51 and its Convenor, Jos Remy, for its work and disbanded it.

ACTEL report
The SMB agreed to set up ahG 55 Needs of the telecommunications sector in IEC. The ahG should examine the needs of this sector and determine if the vehicle of a Systems Evaluation Group on ICT would be appropriate versus the alternatives including other structures.
The ahG could also outline the mission and deliverables of such a group including potential tasks such as mapping of the IEC activities, overall market needs and interfaces to groups and organizations outside the IEC.
The ahG should also address the background and qualifications needed for individuals who would populate any new Systems Evaluation Group or alternative group.
The ahG should work to develop and present a proposed path forward to SMB meeting 152.
Members of the ahG: CA, DE, BR, IT, JP, KR, RU, SE, US CN, FR and the SMB Chair. Convenor: DE.
The SMB thanked ACTEL for its work and disbanded it.

SG 6 Electrotechnology for Mobility
The SMB agreed to set up SEG 5 Electrotechnology for mobility with the following scope:
- evaluate the interaction between plug-in electric vehicles and the electricity supply infrastructure and propose an IEC approach for the development of e-mobility standards;
- its mission is to determine the best solution (in terms of safety, interoperability and system performance), for the future work of systems level standards for electric vehicles within the IEC
- this includes close synchronization and coordination with automobile manufacturers and suppliers, ISO/TC 22, IEC SyC on Smart Energy, IEC SEG 1 Smart Cities, applicable IEC TCs and SCs, fora and consortia.
SMB invites SEG 5 to take into account the roadmap included with SG 6’s final report in document SMB/5390/R.
SMB thanked SG 6 and its Convenor, Claude Ricaud, for its work and disbanded it.

ISO/TMB Resolutions adopted by the TMB at its 60th meeting
The SMB took note of TMB Resolution 78/2014 concerning the maintenance of a number ISO/IEC Guides and agreed that:ISO/IEC Guide 15 (1977), ISO/IEC code of principles on "reference to standards" should be withdrawn.Guides2 (2004), Standardization and related activities â General vocabulary,59 (1994), Code of good practice for standardization,75 (2006), Strategic principles for future IEC and ISO standardization in industrial automation,77-1 (2008), Guide for specification of product properties and classes - Part 1: Fundamental benefits,77-2 (2008), Guide for specification of product properties and classes - Part 2: Technical principles and guidance,77-3 (2008), Guide for specification of product properties and classes - Part 3: Experience gained,98-1 (2009), Uncertainty of measurement - Part 1: Introduction to the expression of uncertainty in measurement,98-3 (2008), Uncertainty of measurement - Part 3: Guide to the expression of uncertainty in measurement (GUM:1995), and
99 (2007), International vocabulary of metrology - Basic and general concepts and associated terms (VIM),should be subject to maintenance and IEC/CO should coordinate with ISO/CS to determine the most effective way to carry this out.

Report from the General Secretary on IT tools
The SMB thanked the IEC General Secretary for his report on use of IT tools and the consultations which had taken place over the previous 12 months, both with National Committees and with TC/SCs. SMB encouraged such consultation to continue, as well as the training sessions which take place at IEC CO and with IEC National Committees.
The SMB noted with interest the approach taken by IEC with respect to the Modular Content Project and in particular the holistic approach taken to cover all aspects of standards development and encouraged the IEC to pursue this approach.

150/29

Draft IEC Code of Conduct for Delegates and Experts
The SMB noted the comments made and decided that this was intended to be a guidance document and there was therefore no need for formal language or enforcement. IEC CO is asked to prepare and disseminate a final version to the IEC community.

150/21

Policy discussion around clause 2.3.4 of Directives Part 1
The SMB noted the remarks made by the Technical Department Manager and decided that the requirement to make comments when submitting positive votes on NPs added no value and will not be applied in IEC. The DMT is requested to make the appropriate changes to the Directives.

150/20

RDIS stage
The SMB requested that the IEC CO align the process for registering text for FDIS translation (the RDIS stage) with that currently used for CDV text.
The NCs will be advised that the RDIS text is not identical to the circulated FDIS text due to IEC CO editing. It should be noted that the FDIS will be advanced upon completion of the French translation or the 60 days period, whichever occurs first.

150/17

ahG 50, Meeting space bank
The SMB requested ahG 50 to incorporate the discussion from SMB regarding the comments made and make a final version available for IEC CO implementation.
SMB thanked ahG 50 for its efforts and agreed to disband it.

Proposal from German NC for a SEG on Direct Current Applications SMB/5312/DC, SMB/5312B/CC
The SMB agreed to set up ahG 54, LV Direct Current Applications, Distribution, Safety and Markets, to review both the proposals from the German NC and from SG 4. The ahG should report back for discussion at SMB meeting 151 in November 2014.
Convenor Kim Craig (AU), members from US, GB, NL, JP, FR, DE, CN, BR, IT, KR, RU, IEEE and Wim De Kesel (SG 4 Convenor). A representative from the Indian NC will be invited to take part.

150/5

SEG 3: Ambient Assisted Living (AAL)
The SMB noted the approval of recommendations A1 to A3 and agreed that SEG 3 be disbanded and establish an SyC. SMB requested SEG 3 to prepare the proposal for approval by IEC National Committees in accordance with SMB/5309/R.

SEG 2: Smart Grid
The SMB noted the report from SEG 2 and also that the new Systems Committee on Smart Energy had been set up (see SMB/5344/INF). The comments received are referred to the SyC on Smart Energy for resolution at its first meeting.
The SMB noted that a call for a Chair for the SyC on Smart Energy will shortly be circulated to National Committees.

QP from SC 86C on “Duplication of text by JTC 1/SC 25” â SMB/5214/QP
The SMB confirmed that JTC 1/SC 25 documents must be written in accordance with the ISO/IEC Directives, Part 2 and that duplication of major portions of text is not allowed. JTC 1/SC 25 is reminded that it cannot ignore the Directives, but that if it wishes for exceptions or changes to be made, there are procedures in place for this.

149/16

Proposal from the Chinese NC for a new SEG on Micro Grid
The SMB agreed to set up ahG 53 to look into this proposal in more detail and in particular to decide on the most suitable type of entity to deal with the issues raised. Convenor CN, members from DE, JP, US, GB, BR, FR, KR, IT, as well as representatives from TC 8 and SEG 2. The CO will also work with the Affiliate Countries to solicit their involvement. The ahG should report to SMB meeting 151 in November 2014.

Proposal from the German NC for a new Advisory Committee on Data Security â SMB/5207/R, SMB/5207A/CC
The SMB agreed to set up ahG 52 on Data Security / Privacy to make recommendations on these issues to cover the whole of the IEC, particularly taking into account existing work in JTC 1 and ISO. Convenor DE, members from US, GB, KR, JP, FR, CN, CA, AU, RU and IEC CAB. The ahG should report to SMB meeting 151 in November 2014.

SG 5: Ambient Assisted Living (AAL) â SMB/5199/R, SMB/5199A/RV
The SMB agreed to disband SG 5 and create an SEG on AAL and appointed Thomas Sentko as the convenor, but requested the convenor of SG 5 to address the issues raised by the Canadian NC in a document to be circulated to the SMB for comment by 15 March 2014.

SEG 2 (former SG 3): Smart Grid â SMB/5192/R, SMB/5192A/RV
The SMB noted that the recommendations made by SEG 2, Smart Grid had been approved. SMB formally disbanded SG 3 and thanked it for its valuable pioneering work.
The SMB agreed to propose to the setting up of a new Systems Committee (SyC) on Smart Energy with the following scope:
“SyC Smart Energy to provide systems level standardization, coordination and guidance in the areas of Smart Grid and Smart Energy, including interaction in the areas of heat and gas.
To widely consult within the IEC community and the broader stakeholder community to provide overall systems level value, support and guidance to the TCs and other standards development groups, both inside and outside the IEC.
To liaise/cooperate with the SEG Smart Cities and relevant SEGs and SyCs, as well as the future SRG.”
The convenor and secretary of SEG 2 are asked to complete a formal report on the work of SEG 2 addressing the points necessary for the formation of a SyC by 15 March 2014.

Reporting of TCs to the SMB
The SMB set up ahG 51 to review the needs for reports from TC/SCs, in particular the SBPs and RSMBs. The ahG should report before the Tokyo meeting of SMB in November 2014, to allow discussion at the TC/SC officers’ workshop in Tokyo.
The ahG will be convened by Jos Remy, NL. Members from CA, US, JP, GB, RU, ES, IT, KR, DE, SE as well as TC/SC officers to be selected by IEC/CO and the SMB Chairman.

148/14

ahG 48, Remote participation at TC/SC meetings
The SMB noted the report made by ahG 48 and agreed to implement a 1-year trial to be carried out on a voluntary basis, at the discretion of the TC/SC officers in consultation with the meeting hosts, in accordance with the guidelines of document SMB/5140/R.
Central Office is requested to monitor the trial and report back at SMB meeting 151 in November 2014.
The SMB thanked ahG 48 for its work and disbanded it.

ahG 47, Household and similar robot technologies
The SMB noted the recommendations from ahG 42 and agreed to set up a new Strategic Group 7, Electrotechnical Applications of Robotic Technologies undertaking the following tasks in no more than 18 months with progress reviewed at SMB meeting 151 in November 2014:

analyze the market and industry development;

monitor the standardization progress in IEC, ISO and other relevant organizations;

draft a roadmap to harmonize the standardization activities of IEC and ISO and to identify gaps in product standardization as well as possible relations to other TCs (e.g. automated guided vehicles);

identify gaps and overlaps in standardization (for example, by studying use cases);

acquire a list of rules and regulations for the application of robotic technologies;

ahG 46, Live Working Conformity Assessment requirements
The SMB approved the report from ahG 46, and agreed that the text in question (making a normative reference to ISO/IEC 17025) and future related documents should be replaced by “It is essential that the tests are done by a competent test facility”.
The SMB thanked ahG 46 and disbanded it.

The SMB, noting that it is not always possible to participate physically at all plenary meetings, encourages P-members to make comments on agenda topics in advance of the meeting. However, as they have not taken part in the discussions at the meeting, they have had no opportunity to listen or to take part in the debate and it is therefore not permitted for them to vote without having taken part in the discussion.

147/15

Proposal for an SEG (Systems Evaluation Group) on Smart Cities

SMB agreed to set up an SEG (Systems Evaluation Group) on Smart Cities as proposed in document SMB/5025/DC. SMB decided the convenorship should be agreed amongst the proposers (DE, CN JP). SMB noted that Mr Claude Breining and Mr Don Deutsch from MSB had agreed to be members of the SEG, as well as Mr Richard Schomberg in his position as convenor of SG 3.

Proposal from the Chinese NC for a new TC on Grid Integration of Large-Capacity Renewable Energy Generation

SMB decided that the work on Grid Integration of Large-Capacity Renewable Energy Generation, proposed in C/1774/DV should be implemented as a subcommittee reporting to TC 8, and the secretariat allocated to China.

Report from the General Secretary on consultations with NCs on IT tools

SMB noted the report from the General Secretary following consultation with NCs on IT tools. It noted the priorities relating to Training and Information and agreed that SMB should review the situation again with the General Secretary in June 2014.

147/9

ACEE - Membership

SMB approved Dr Ralph Sporer as Chairman of ACEE for an initial period of 3 years starting 2013-07-01.

SMB endorsed the membership given in document SMB/5028/QP and noted the additional requests for membership in SMB/5043/QP and SMB/5050/QP.

SMB noted that the requirements on membership on ACs had not been respected, however decided that ACEE should have a maximum of 2 years to define its long-term membership. Nominations from NC experts are now closed, but those TCs not having nominated an expert may still do so.

147/7

JDMT - Report

With respect to Recommendation 4 on RVNs (Report on Voting on New Work Proposals), DMT is instructed to ensure that the SMB decision taken at Sao Paolo (SMB Decision 133/16) is consistently reflected in the wording, with the RVN to be available within 4 weeks of the close of voting.

With respect to Recommendation 5 on Guides, DMT is instructed to ensure that the final wording takes into account the comments made on Guides prepared by groups other than Advisory Committees.

With respect to Recommendation 6 on Revision of ISO/IEC Directives, Part 2, SMB agrees with the decision to revise Part 2 of the ISO/IEC Directives.

147/4

SG3, Smart Grid - Review

SMB agreed to transform SG 3 into a Systems Evaluation Group (SEG) on Smart Grid, with specific instructions to consult more openly on work needed in this area, and make recommendations for the formation in the near future (February 2014) of a Systems Committee (SyC).

146/20

TC Statistics

The SMB decided that for those TCs or SCs meeting three or more identified criteria (SMB/4954/DC in red highlight) it is proposed that the Technical Officer should work with the TC / SC officers to develop a short response with information on the performance of the TC and an explanation as to why the TC or SC might be captured by the criteria established by the SMB. It is possible that the numbers identified could be due to some performance issue within the TC or SC or could be a statistical anomaly due to a clearly explained reason. These responses are to be returned to the SMB Secretariat for compilation by 2013-05-01.

The SMB thanked the officers of TC17 for their response and agreed that SC 17A and 17C should be merged to replace the current TC 17. SMB agreed that the work of SC 17B and 17D should be transferred into a single new TC. The details of organization, including subcommittee structures, within the TC are left to each TC.

SMB regretted that no response had been received from TC 32 and requested that a report be provided for SMB 147 meeting in June 2013, by no later than 2013-05-01.

146/15

TC/SC Chairmen’s Terms of Office

The SMB noting the comments made by the members agreed with the recommendations made by ahG 44.

TC/SC Chairmen terms of office should be limited to an initial term of a maximum of 6 years, followed by a single extension of a maximum of 3 years. The new disposition will come into effect on 2014-01-01 with all current terms of office to run normally. All chairmen whose terms of office expire after this date and who have served a total of 9 years or more will need to have a successor.

SMB notes the proposals made by China, concerning the use of the Vice-Chair role, as a method of preparing a successor, as well as the use of a standard template for the preparation of CVs, proposed by Italy, and encourages TC/SCs to make use of these possibilities.

CO is asked to communicate this decision broadly and quickly to the IEC constituency.

AhG 44 and its Chairman Mike Graham are thanked and ahG 44 is disbanded.

146/13

ahG 35, Systems Group

SMB thanked ahG 35 for its report (SMB/4952/R) and approved the concepts contained in the report (including the proposal from DE concerning designation of SyC) and will begin consideration of requests to set-up SEGs or SyCs as from the SMB 147 June 2013 meeting.

SMB decides that the concepts given in SMB/4952/R need to be communicated to the whole of the IEC community and requests CO to start work on this task.

SMB agrees to set up the SRG as described in SMB/4952/R and make a call for experts and proposals for a convenor.

SMB refers the report from ahG 35, as amended, to the DMT for recommendations on the implementation into the Directives.

The information concerning SEGs, SyCs and SRG, and comments received, will be communicated in the form of Administrative Circulars which will be reviewed by ahG 35 prior to circulation, as well as other appropriate communications media.

The SMB will review the situation in 24 months’ time.

AhG 35 will consider on-going management needs and next steps following the issuance of the Administrative Circulars and will make recommendations to SMB 147.

The SMB expressed appreciation and thanks to SG 1 for its report (SMB/4951/R) and recommendations.

SMB agreed to the setting-up of an Advisory Committee on Energy Efficiency (ACEE) with the scope given in document SMB/4951/R, as modified relative to horizontal issues and to make a call for members and nominations for a chairman by 2013-04-15. Terminology questions will be referred to TC 1 for their consultation.

The SMB approved the proposals for Systems Activities in the report and agreed to retain ahG 35 to follow the implementation of these proposals.

The SMB further directed the ahG 35 to address any comments from the members received until 23 Nov 2012 taking into consideration the late nature of the report.
The SMB confirmed the assignment of Alec McMillan as liaison to CAB WG 16.

The SMB notably asked ahG 35 to refine the Systems Technical Committee transition, roles and interfaces and to define key characteristics of Systems Resource Group Chair and Members, by SMB meeting 146, February 2013, Geneva.

144/29

Recommendations on Electrical Energy Storage

The SMB agreed to circulate the Japanese proposal for a new Technical Committee on Electrical Energy Storage, for a 3-month vote in accordance with the ISO/IEC Directives, anticipating that the proposal is in-line with the MSB Recommendations in document SMB/4809/DC and that the responsibility for those actions will be those of the new TC.

The SMB noted that the Japanese NC proposed to undertake the Secretariat of this new TC.

The SMB will ratify the establishment of the new TC at SMB Meeting 145, 2012-10-01, depending on the results of the voting.

The SMB concurred with the following TMB Resolutions:
TMB Resolution 6/2012 for the ISO/TMB Secretary to work with the IEC and JDMT to coordinate the timing of the publication of the consolidated ISO Supplement with the publication of new editions of the ISO/IEC Directives, Part 1.
TMB Resolution 9/2012 on clarification of TMB Resolution 24/2011 concerning co-existence of different editions of the same standard that the IEC SMB concur that the practice outlined in the TMB Resolution 9/2012 may be applied to JTC 1.
TMB Resolution 11/2012 for IEC/SMB to concur, where relevant, with modifications of the new consolidated ISO Supplement ISO for inclusion in the ISO/IEC Directives, Part 1.
TMB Resolution 15/2012 concerning Recommendations of the Management Systems Standards (MSS) Task Force for SMB to concur that the proposals of its resolution should also apply to ISO/IEC JTC 1.

144/26

Semiconductor accelerometers - IEC/SC 47E and ISO/TC 108/SC 3

Further to Decision 132/13, SMB confirms that "Part A" of the document is under administrative responsibility of IEC/SC 47E, whilst "Part B" is under administrative responsibility of ISO/TC 108/SC 3, and requests SC 47E to proceed in accordance with this confirmation.

144/22

Final Decision on FI proposal to shorten the CDV enquiry time

The SMB, noting the comments made by the three TCs concerned by the trial of the 3 months’ CDV voting period, decided that as from 2012-07-01 the voting period for all IEC CDVs shall be 3 months, with 5 months by exception at the discretion of the TC/SC concerned.

In order to allow for translations of CDVs by National Committees to permit public inquiry, the English version of the text of CDVs will be made available to National Committees for translation purposes for a period of 2 months prior to circulation of the CDV.

144/13

ACOS Chairman

The SMB appointed Philippe Juhel as ACOS Chairman for a first term of office of three years starting 2013-03-01 to 2016-02-29. SMB noted that Mr Juhel was nominated by the FR NC and has the support of ACOS.

The SMB thanked the outgoing Chairman Friedrich Harless, following two terms of office, for his efficient and dedicated commitment as ACOS Chairman.

144/12

SG 6: Electrotechnology for Mobility

The SMB agreed to extend the MoU on collaboration on Electric Vehicles between ISO and IEC to cover 2 and 3 wheeled vehicles. ISO/TMB is invited to concur.

The SMB emphasized that coordination of IEC activities in the area of E-Mobility, with other groups, is the responsibility of SG 6.

144/8

Guidance for TC/SC meetings

The SMB supported the first option of Recommendation 1 that meetings are fully funded by sponsor organizations. However, it did not support the other 2 options and refers to the IEC Policy given in the IEC Supplement to the Directives, subclause 4.1. Calls for voluntary contributions shall ensure that there is no discrimination against participants who do not contribute financially.

The SMB did not support Recommendation 3, concerning a meeting database for WG/PT/MT meetings, as the Central Office does not usually have information regarding Working Group meetings, for which participation is closed to NCs.

Concerning Recommendation 4 of the revised Guidance document, the SMB agreed that it will need to be reviewed by IEC Central Office before publication.

The SMB disbanded ahG 37 expressing appreciation and thanks to the convenor Lynne Gibbens and the members of ahG 37.

143/21

Study Group on New Work Items

The SMB approved the recommendations submitted in document SMB/4709/R on the subject of enhancing the Preliminary Work Item (PWI) mechanism and informing the community at large.

Additionally, the SMB approved two additional proposals:
That existing PWIs not re-validated by the TC/SCs responsible will be withdrawn by CO.
Every TC/SC must give a specific expiration date for the PWI, otherwise PWIs will expire if not transformed to the programme of work by the date specified.

A procedure for implementing the recommendations, taking into consideration the comments received on them, document SMB/4709A/CC, will need to be developed. The SMB asked the IEC DMT to undertake this task.

SMB approved the 2 points of recommendation 4 from ahG 34, given in document SMB/4700/R.

SMB considers that Technical Committees have a responsibility to actively manage the work of their subcommittees. SCs acting autonomously, without full TC management, should be considered as functioning as a TC rather than an SC.

SMB requested TC 17 and TC32 and their subcommittees to develop a plan to resume active functioning as a Technical Committee, or consider either transforming the SCs into one or more TCs or transfer them to the management of an existing TC.

The TCs concerned are requested to report back to SMB by December 2012.

SMB ahG 34 TC Activities Statistics recommendations:TCs with too many SCs and 2: TCs with standards of a horizontal nature

The SMB approved the 5 points of recommendation 1 from ahG 34, given in document SMB/4700/R, requesting the Central Office to convey to TC22, TC 23, TC36, TC59, TC61 and CISPR, to review their current structure considering SMB guidance to keep the organization as lean as possible and to take advantage of all available work structures of SC/WG/PT/MT for effective operation. They are each requested to prepare a plan regarding how to address structural issues of SCs with low expert participation and low project activity, or provide a rationale for maintaining such a structure. The TCs are requested to report back to SMB by December 2012.

SMB decided to take no action with regard to recommendation 2 concerning TC28, TC70 and TC109.

The SMB will invite the conveners of the ACs/SGs to the relevant SMB meeting and requests SGs/ACs to respond to the SMB questions concerning its mandate, current scope and domain of work, its membership representation, accomplishments/ achievements/ deliverables, current activity, future activity, priorities, and expectations of interaction from SMB.Â Document SMB/4745/DC will be circulated in the near future outlining in detail the SMB questions to the ACs and SGs.

The SMB agreed, with respect to SMB Decision 141/6, concerning the TC Vice-Chairmen and the DMT questions thereon, to the following points of clarification and guidance:

TCs and SCs can choose to appoint one or more Vice-Chairmen at their discretion.

The process for appointing Vice Chairmen shall be the responsibility of the TC/SCs.

TCs and SCs are given wide latitude in the scope and portfolio of responsibility of any Vice-Chairmen they choose to appoint, however, the following conditions apply:

a) The responsibilities must be meaningful and not ceremonial
b) The responsibilities must be clearly stated along with the nomination of candidate(s) for the role.

Vice-Chairmen can be appointed for up to three years.

The SMB agreed to review the use of the TC/SC Vice-Chairman position within a two year time-frame.

142/36

Technical Corrigenda

The SMB approved the IEC DMT proposal DMT recommendation A4 1109/03 to be made to subclause 2.10.2 of the ISO/IEC Directives:

“A technical corrigendum is issued to correct a technical error or ambiguity in an International Standard, a TechnicalSpecification, a Publicly Available Specification or a Technical Report,inadvertently introduced either in drafting or in printing and which could lead toincorrect or unsafe application of the publication

NOTE 1 Technical corrigenda are not issued to correct errors that can be assumedto have no consequences in the application of the publication, for example minorprinting errors.NOTE 2 Technical corrigenda are not issued to update information that hasbecome outdated since publication.”

Suspected technical errors shall be brought to the attention ofthe secretariat of the technical committee or subcommittee concerned.

The SMB noted the ISO/TMB Resolution 103/2011 and refers this decision to ISO/TMB - IEC/SMB JDMT.

142/35

P-member participation

The SMB agreed to modify the ISO/IEC Directives regarding P-member participation as follows:

A technical committee or subcommittee secretariat shall notify the Chief Executive Officer if a P-member of that technical committee or subcommittee:

has been persistently inactive and has failed to contribute to 2 successive TCs/SC meetings, either by direct participation or by correspondence and has failed to appoint any experts to the technical work;
or

has failed to vote on questions formally submitted for voting within the technical committee or subcommittee (see 1.7.1).

Upon receipt of such a notification, the Chief Executive Officer shall remind the national body of its obligation to take an active part in the work of the technical committee or subcommittee. In the absence of a satisfactory response to this reminder, and upon persistent continuation of the above articulated shortcomings in required P member behaviour, the national body shall without exception automatically have its status changed to that of O-member. A national body having its status so changed may, after a period of 12 months, indicate to the Chief Executive Officer that it wishes to regain P-membership of the committee, in which case this shall be granted.

ISO/TMB is invited to concur.

142/33

TC Activities Statistics

The SMB decided to establish SMB ahG 34 to evaluate the TC/SC activity in accordance with the criteria outlined in the analysis of data given in document SMB/4588/DC on numbers of: active projects; NPs submitted over last 3 years; publications; nominated experts and meetings held during the last five years. Also, for TCs with too many SCs, TCs with standards of a horizontal nature, TCs with minimum activity and “shell” parent TCs.

The ahG will be convened by Luis Ivan Hernandez (MX) with members CA, DE, ES, FR, GB, IT, JP, US and is requested to report back to SMB meeting 143 in February with an evaluation of IEC TCs according to the above.

SMB thanked the IEC Central Office for the statistics provided.

142/31

SMB ahG 31 Automotive Electrotechnics

The SMB approved the establishment of Strategic Group 6: Electrotechnology for Mobility to provide recommendations for an IEC strategy encompassing the complete domain of automotive electrotechnics and electromobility.

The SG, as a priority will investigate interaction between plug-in electric vehicle and electricity supply infrastructure in order to:

analyse market and industry developments,

identify gaps and overlaps in the standards,

make sure that appropriate standards are timely delivered,

define a means for collaboration between IEC and other Standardization organizations (notably ISO and regional standardization bodies),

monitor the practical application of collaborations already in place, in particular the ISO/IEC Agreement.

The SMB decided to establish a Strategic Group 5 Ambient Assisted Living (AAL) and approved the scope given in 1.3 of document SMB/4608/R.

The SMB requests Central Office to initiate a call for experts/members to participate in the SG. The membership will need to be approved by SMB in accordance with SMB Decision 140/17 entitled: Roles and Mandates of SMB Strategic Groups. SMB noted the list of TCs identified by ahG 29 that are proposed to participate in the SG 5.

The SMB approved the nomination of Mr. Thomas Sentko (SMB alternate member DE) as the convener of SG 5.

The SMB requested Central Office to enforce the rule for the submission of reports for SMB approval, reminding TCs that the reports need to be submitted within 3 months of its meeting. The SMB requested that a listing of defaulting TCs be provided for each SMB meeting for consideration.

The SMB agreed that the report on voting for TC Chairmen and Secretariats should not show the actual SMB member vote, but only the result and the numerical total of the vote.

142/20

QPs approved by correspondence, SMB ahG 32 recommendations 8 and 9

The SMB agreed that Questions of Principle submitted for SMB approval by correspondence shall have a four week commenting period followed by a two week voting period.

Questions of Principle will be separated from the body of the TC/SC reports, and submitted for SMB approval as a separate document.

The SMB confirmed the current practice of QPs for voting on the nomination of TC Chairmen, TC Secretariats and AC/SG/DMT members shall have a voting period of four weeks dispensing with the commenting period.

142/19

Use of IEC Central Office IT Tools at the WG level, SMB ahG 32 recommendation 7

The SMB recognized the advantages and needs of the use of the IT Tools, including the collaboration tools and e-mail exploders that IEC CO has provided, and strongly encourages their use by the IEC Technical WG experts.

The SMB requested that TC/SC secretaries and WG Convenors shall ensure that as a minimum the meeting notices, agendas, and reports are posted on the IEC Collaboration Tools Server.

142/15

Sales statistics, SMB ahG 32 recommendation 3

The SMB, emphasising the need to provide better sales statistics and obtaining sales data from the NCs, agreed to suggest that Council Board investigate internally with the Sales Advisory Group the possibility of providing this information.

142/14

Managing TC Reports, SMB ahG 32 recommendations 1 and 2 -

The SMB, in line with its management and supervision of IEC Technical Committees, approved the recommendations from its ahG 32 to provide on the cover page of TC reports to SMB, the following information:

Number of P-members

Number of experts

Number of NPs submitted over the last 3 years

Number of publications approved in last 5 years

Number of current active projects

Number of meetings since 5 years

Concerns expressed by relevant IEC Technical Officer

Based on this information SMB will carry out an annual review of the Technical Committee statistics at the first SMB meeting of the year, starting February 2013.

141/20

Advisory Committee on Telecommunication (ACTEL)

The SMB recognized the valuable contribution of SB 4 Infrastructure of telecommunications networks to the IEC standardization thanked its chairman Hans-Detlef Leppert, and all the past and present members.

SMB approved the transformation of SB 4into an Advisory Committee ACTEL, with the terms of reference outlined in document SMB/4498/DP.

ACTEL deals with coordination activities and guidelines related to infrastructures used for communications. It provides a venue for exchanging information between the IEC and the International Telecommunication Union (ITU), ETSI, the Fibre to the Home (FTTH) Councils, as well as other technical and standards organizations relevant to ACTEL’s scope. It develops guidelines for broader applications of International Standards, Technical Reports and Technical Specifications involving more than one of the related Technical Committees, and examines these TCs’ Strategic Business Plans and work programmes to give advice on market relevance. It also provides advice intended to avoid the development of conflicting standards.

ACTEL is requested to report back to SMB on the specifics of its deliverables and work programme by November 2011.

New Advisory Committee on Electricity Transmission and Distribution (ACTAD)

The SMB recognized the valuable contribution of SB 1 Electricity transmission and distribution to the IEC standardization thanking its chairman Hisatoshi Ikeda, and all the past and present members.
SMB in principle approved the transformation of SB 1into an Advisory Committee ACTAD, with the terms of reference as outlined in document SMB/4498/DP.

ACTAD will deal with all matters concerning electricity transmission and distribution (T&D) which concern, or may potentially concern, more than one TC or SC. It may also have to deal with emerging broader subjects that may impact the T&D industry and IEC technical committees. ACTAD’s responsibilities include recommending standardization activities, identifying technologies to be standardized to guide TCs/SCs to take into account market needs and advise the SMB in the coordination of TC/SC activities.

ACTAD is requested to report back to SMB by end September 2011 on the specifics of its deliverables and work programme and a plan on how they propose to coordinate with SG 3 in these areas.

The SMB noted and agreed with the Strategic Group 3 responses to its request to work with relevant TCs, to develop a plan on how the work outlined in the three Chinese proposals could be distributed and subsequently coordinated, reference document SMB/4496/R.

The SMB noted and agreed to a proposal from the Chinese NC, endorsed by SG 3 officers, for the establishment of a Project Committees for each of Parts 1: Standard of exchange interface between demand-side smart equipment and the Grid and 3: Power Demand Response Standard.

IEC TC 8 is invited to undertake an activity for Part 2: Domain Side Energy Source Interconnection with the Grid.

The SMB approved the recommendations from the SMB ahG 28 concerning circulation of SMB agendas in 3 stages:

The preliminary draft agenda will be posted on the technical server 6 to 8 weeks before the meeting, as soon as it can be defined in a meaningful manner, with any documents available at that time.

The draft agenda will be posted on the technical server 4 weeks before the meeting, with all available documents.

The revised draft agenda will be posted on the server 7 to 10 days before the meeting, with any additional available documents. These additional documents will be placed in the agenda in a third section (after the “balance” and “consent” agendas) as a “late contributions” agenda item.

In accordance with the Statutes any additional matters can only be considered by the SMB provided no member present raises objection and with full agreement of all the members.

The SMB disbanded the group, thanking the convener Paul Coeberg van den Braak and the members of the ahG for its recommendations.

The SMB noting the recommendations of SMB ahG 27 on criteria for participation of P-members, agreed that consistent with the Directives:

P-member participation requires voting as well as participation in the technical work;

that P-members consistently failing to vote on NP, CDV or FDIS documents, are to be considered as non-participating, and will normally receive a notice from the Central Office indicating a change from “P” to “O” status.

SMB agreed that the status of a P-member country failing to appoint any experts to the technical work and consistently failing to participate in the plenary of the TC or one of its SCs, on analysis by Central Office, shall have its status changed from “P” to “O” membership.Â

The experts who contribute substantially to WGs by correspondence are considered to be participating experts.

The SMB thanked the convener Christina Timo and the ahG members for the efficient work and disbanded the group.

SMB, within its objective to enhance the IEC Technical Committee structure, and to help improve the functioning role of TCs/SCs, agreed that NC Secretariats may nominate, for approval, Vice-Chairmen to TCs/SCs where required.

The SMB requests the IEC DMT to prepare the necessary procedures for this proposal.

The SMB approved the proposed changes to items 2 and 3 of the DMT Terms of ReferenceItem 2 “There shall be up to 8 members of the DMT and the IEC SMB Secretary ex officio. At least four DMT members are also SMB members/alternate members.”

Item 3 “The convenor shall be a member/alternate member of the SMB

The SMB approved the nomination of Dr. Shuji Hirakawa to replace Mr. S. Harada, to complete the 2nd and 3rd terms of office until 2014-02-28.

The SMB agreed to the Roles and Charters of SGs as outlined in document SMB/4382/DC, which calls for:

a clear title and scope;

a work programme (defining the area of activity and listing those activities);

a list of deliverables, with estimated target dates for each of the deliverables;

a date by which it is estimated that the work of the SG will be completed;

a nominative list of members, the convener being an expert from the appropriate field with qualifications and endorsed by the SMB; limited membership approved by SMB as nominated by SMB members with the support of the SMB Chairman and SG convener.

Proposals for future SGs should be in accordance with these requirements. The secretariat support of the Strategic Groups will be provided by IEC Central Office.

SGs shall hold regular consultations with TC experts, for example in the form of Workshops. Liaisons are to be established with outside organizations.

The SMB agrees that IEC strengthen its liaisons with the International Energy Agency (IEA), Asia-Pacific Partnership for Clean Development and Climate (APP), The World Energy Council and The United Nations’ Intergovernmental Panel on Climate Change (UN IPCC) as proposed in the MSB recommendation,and to look further for ways to interact with IAEA (International Atomic Energy Agency) as proposed by the SMB TF recommendation.

The SMB approved the Revised Memorandum of Understanding between ISO/TC 22 and IEC TCs on Automotive Electrotechnics given in SMB/4311/DC, with revised wording as follows.

Last sentence of Introduction:
“When connected to an external source of electrical energy, the standards that apply to electrical equipment used in similar circumstances are applicable (see Annex A) (the original last sentence has been deleted).”
Clause 2.2
“Standards related to all interfaces between externally chargeable road vehicles and the electricity supply infrastructure shall be developed according to the ISO/IEC Directives Part 1, Annex B, if existing IEC standards cannot be used or modified. In case of dispute, mode 5 shall be applied if this is requested by one of the partners.”
ISO/TMB is invited to concur

The SMB continues to monitor the issue of Market Relevance and agreed on the following:

When P-members submit an approval vote on an NP it shall be accompanied by an explanation to justify the approval.

Experts nominated during the NP approval process are an indication of the relevance of the work being proposed. It is the responsibility of the TC concerned to ensure an adequate active representation of all relevant stakeholders.

The SMB believes that these requirements need to be documented in a new joint TMB/SMB Task Force under the convenership of the current MRTF convener, Steven Cornish. The SMB nominates Paul Coebergh van den Braak, Mike Graham and Thomas Wegmann as the IEC members of the Joint TF.

ISO/TMB is invited to concur.

138/6

SMB Sector Boards

The SMB after reviewing the mandates of its subsidiary bodies agreed to maintain Strategic Groups, Advisory Committees and ad hoc Groups.

SMB agreed to transform SB 1 Electricity Transmission and Distribution into an Advisory Committee and asked SB 1 to revise its Terms of Reference accordingly.

SMB thanked SB 3 Industrial Automation Systems for its work over many years and decided to disband SB 3.

SMB decided to request SB 4 Infrastructure and Telecommunications Networks to revise its terms of reference with a view to it becoming an Advisory Committee or Strategic Group.

137/20

MB TF - IEC Masterplan

In view of the upcoming revision of the IEC Masterplan 2011, the SMB established a Task Force to provide input to the Masterplan revision process.

137/19

IEC 62035 Discharge lamps (excluding fluorescent lamps)

The SMB noted the recommendation from CAB concerning clause 7 of IEC 62035 and invites SC 34A and IECEE to discuss the issues and report back to the SMB the outcome of their discussions before 2010-05-30.

The SMB is in favour of a JWG with IEC TC 69 for ISO/TC 22 ISO/NP 15118 Communication protocol between electric vehicle and grid Part 1: Definitions and use-case Part 2: Sequence diagrams and communication layers.

SMB considered that these items are a subset of the interoperability and communication protocols that will be needed for the smart grid and liaison needs to be established with the appropriate IEC committees (TC 13 and TC 57/WG 17 and others) involved in Smart Grid communication standardization under the coordination activities of the SMB Strategic Group 3.

The SMB agreed to establish an SMB Task Force of 4 SMB members to address a counter proposal from ISO/TC 22 for the Joint Memorandum of Understanding between ISO and IEC on Automotive Electrotechnics. The Task Force comprises DE, FR (H. Rochereau), ES (P. Corrons) and JP (S. Harada).

The SMB group will meet with representatives from TMB and ISO/TC 22.

The TF will report to SMB before 2010-05-30, for consideration/decision by SMB at its June 2010 meeting.

The SMB approved the SG 3 recommendations 0, 1, 2, 3, 4, 5, 6, 7, and 10, taken at its meeting held 2009-11-19..20, and detailed in document SMB/4175/R, and asked SG 3 to provide action plans for all of the recommendations based on the input from SMB members and TCs/SCs given in document SMB/4175A/CC. SMB however asks SG 3 to take into consideration the comments for recommendations 1, 2, 4 and 8.

Regarding recommendation 8, SMB remarked that there are several IEC TCs working in this area and asks SG 3 to review the recommendations in light of the comments made at the meeting.

Recommendation 9 “to add a Smart Grid certification process to the IEC System family”, is referred to CAB for further input to SMB.

The SMB approved text for ISO/IEC Directives Part 2 - clause 6.3.5.4, proposed by the IEC DMT, concerning the designation of a referee test method:

"If more than one test method is to be standardized, a referee method (often called "reference method") may be identified in the document to resolve doubts or dispute. The decision to specify a referee method is made by each committee based on its particular needs. The committee shall either identify one method as the referee method or shall be allowed to identify alternative test methods."

ISO/TMB is invited to concur.

137/6

Directives Maintenance Team - DMT

The SMB approved the five recommendations submitted by the Directives Maintenance Team, outlined in document SMB/4153/R, following its meeting held 2009-10-20, and decided:

not to extend to other IEC TCs/SCs, the derogation accorded to TC 100 for the acceptance of new work item proposals with a minimum of 2 experts;

not to extend to other IEC TCs/SCs, the use of the TC 100 Fast Standardization Procedures (FSP);

1) PAS validity - to modify Part 1 of the ISO/IEC Directives clause 3.2.4 be modified to read - “The validity may be extended for a single period up to a maximum of 3 years, at the end of which it shall be published as another type of normative document, or shall be withdrawn”.

2) Persistently inactive experts - add new clause 1.12.3 “Persistently inactive experts, meaning absence of contributions through attendance to working group meetings or by correspondence, shall be removed, by the office of the CEO at the request of the technical committee or sub-committee secretary, from working groups after consultation with the P-member.”

ISO/TMB is invited to concur on the above two items;

to circulate the guidelines for use of video- and teleconferencing by IEC TC/SCs developed by ISO and JTC 1 to IEC NCs and IEC TC/SCs for their comments;

to approve the nomination of Max Maffucci (AU) as a member on the IEC DMT.

136/21

ISO/IEC JDMT report

The SMB concurred with ISO/TMB resolution 132/2009 following approval of the five recommendations from the Joint ISO/IEC DMT concerning:

The SMB concurred with the ISO/TMB Resolution 145/2009 and requests the joint SAG on Security to submit a final report and recommendations by May 2010.

136/17

ISO NP Mechatronics - ISO/TS/P 209, SMB/4068A/CC

The SMB noted the ISO proposal for a new field of technical activity on Mechatronics and SMB believes that existing TCs, for example in ISO 184 and in IEC 22G, 65 and others, are already covering significant portions of this work. The SMB recommends that further consultations take place before continuing with the proposal.

In line with a Swedish initative Power transmission from offshore to onshore, the SMB requests TC 20 to inform the SMB when the work being carried out by CIGRE-B1 (i.e. WG B1-32 and WG B1-27), on shore cable standard for high voltage AC and DC is mature, which can be used as the basis for an international standard to cover the connection between offshore power stations and the onshore grid.

136/12

Power transmission from offshore to onshore

In line with a Swedish initiative Power transmission from offshore to onshore, the SMB, requests TC 18, together with other relevant IEC and ISO committees, to consider which new standards are required to cover HV offshore based non-explosive power stations, both for receiving power from onshore and for supplying the onshore grid.

136/11

SMB TF on Batteries and Battery Chargers

The SMB received an oral report from Jan Roed, convener of the Task Force explaining the recent developments in this domain and at his request disbanded the TF. The report will be circulated after the SMB meeting.

The SMB received the final report from JICCG, established less than two years ago to provide guidance to IEC and CIGRE in the development of UHV standardization for both AC and DC where the state of the art permits such standardization to be undertaken.

The SMB thanked the JICCG and the co-chairmen Dr. Hisatoshi Ikeda (IEC) and Mr Mark Waldron (CIGRE) for the documentation and work undertaken to provide a road map of UHV AC technologies. The outstanding open issues identified by JICCG will be addressed by SG 2.

The SMB agreed that TC 99, which has competences both in HVAC and HVDC, should be included in the Roadmap. TC 115 is requested to finalize its scope and submit it for SMB approval by February 2010.

In accordance with the recommendation of JICCG, upon the completion of its mandate the SMB disbanded JICCG and invited CIGRE to concur.

The SMB approved the three recommendations from SG 2, submitted in the report from its first meeting held in Kista Sweden, 2009-09-02, concerning the revision of its scope; to provide a definition of UHV and to develop a road map of standardization on UHV DC technologies.

The SMB confirmed that IEC Guides contain mandatory and non-mandatory text and requested that the Guides listed in the annex to document SMB/4081/DC, be referred to the bodies responsible for review, to identify parts that are mandatory or for guidance only. IEC Guides 104, 107 and 108 are mandatory.

The SMB agreed that in future, all new Guides should give a clear indication of those which are mandatory or for guidance.

TCs/SCs will be provided with a clear definition of a “Guide” including instructions of their use by administrative circular.

The SMB, on the subject of Alternative “referee” Test Methods, agreed that the IEC should be flexible allowing each TC/SC to decide, as a function of their needs, on the necessity of designating a referee test method.

The SMB agreed to request the DMT to develop text to revise the existing wording of the ISO/IEC Directives to reflect this and report back to SMB for its February 2010 meeting.

The SMB approved the report of TC 23 with the exception of the SBP and requested TC 23 and its subcommittees to develop a plan to address the concerns of the US NC, given in document SMB/4042A/CC, and supported by other NCs, about several TC 23 standards covered by SC 23B, SC 23C and SC 23H not reflecting the needs of significant markets.

The SMB requests TC 23 to revise the SBP accordingly, in time for the SMB June 2010 meeting.

Proposal for ISO and IEC Collection and Databases on Adoption/Use of ISO and IEC Deliverables

The SMB considered a proposal for ISO and IEC for collection into databases information on adoption/use of ISO and IEC deliverables, and noting that the IEC has a well established database, suggested to broaden the database to include more information regarding usage of standards and encouraging harmonization of the content of the IEC and ISO databases.

The SMB supported the ongoing discussions between IEC and ISO on this subject.

The SMB thanked the Joint ACEA/ACOS Task Force for the recommendations, document SMB/3994/R, on external small flame ignition requirements in IEC standards, endorsing them and authorizing the distribution (via AC/20/2009) to all TCs and to further publicize the recommendations throughout the IEC.

The SMB approved the revised terms of reference of SMB Advisory Committees, as referenced in document SMB/3982/INF, with small editorial changes. The SMB approved the membership of ACEC to consist of up to 20 members including the chairman of TC 77 and CISPR as ex officio members of ACEC.

The SMB advisory committees are invited to implement the revised terms of reference. The current membership of the ACs will remain unchanged until their terms of office have expired.

135/15

SMB/SG on LVDC

The SMB agreed to a proposal from the Swedish NC, document SMB/4007/DP, to establish a strategic group on “LVDC distribution systems up to 1500V DC in relation to energy efficiency”, which includes all mobile products with batteries, lighting, multimedia, ICT etc. with electronic supply units.

The Swedish NC, which has offered to undertake the convenership of SG 4, is invited to take into account the comments received in document SMB/4007B/DP and made at the meeting, and propose the membership of the SG 4 from the TCs proposed.

The SMB approved the submission of ISO/IEC Guide: Guidelines for the inclusion of security aspects in standards in parallel with ISO for a formal 4 months vote in accordance with the Directives. The SMB requests that the SAG-S take into account the SMB comments and bring the definition of safety in line with ISO/IEC Guide 51 before circulation.

The SMB approved a joint ISO/IEC proposal for a common international terminology document for energy efficiency, reference documents C/1559/DV and C/1574/RV, to be undertaken by a Joint ISO/IEC Project Committee. At the present time IEC NCs Argentina, Australia, Brazil, China, Germany, Sweden and the United States have indicated that they will appoint experts to the Joint Project Committee.

The SMB approved the request from TC 88 for TS 61400-22 to be converted into a full standard in conformance with the criteria for requests by Technical Committees to prepare sector specific operating procedures for use by conformity assessment bodies in accordance with the IEC Supplement of the ISO/IEC Directives subclause 6.3.

The SMB confirmed that the TC/SC secretariats, without exception, shall send the English texts that need to be translated (CDV, FDIS, DTS, DTR) in an editable format to the French NC, in application of the IEC Supplement to the ISO/IEC Directives, Annex L.

135/5

EMF exposure limits in IEC TCs

The SMB agreed in principle to the recommendations from the Canadian NC on the use of EMF exposure limits in IEC TCs, reference in document SMB/3979/DC, taking into account the comments received, document SMB/3978A/CC. A revised version will be submitted to SMB for approval by correspondence.

The SMB agreed that all TCs should avoid any reference to exposure limits in the normative sections of a standard, and that a disclaimer statement be added whenever exposure limits are included in an informative annex.

The SMB endorsed the proposals concerning the scope of TC 106, and requested TC 106 to implement them. TC 106 is asked to avoid using the fast track procedure for documents that include exposure limits specifically those offered to TC 106 under the Dresden agreement.

Clear instructions to TCs involved in the development of standards on EMF measurement techniques will be provided based on the recommendations proposed.

The SMB decided to keep the membership to a minimum to ensure efficient working. NCs may nominate one member to ad hoc Groups (ahGs) and SMB Strategic Groups (SGs) and where desired an alternate may also be named who can replace the member at meetings. The members are to be appointed by the SMB chairman and the SG/ahG convener, in consultation with the IEC Central Office, from the nominees submitted.The convener may invite experts when needed to attend meetings.

Documentation is to be made available to all in liaison.

134/6

Exposure limits in EMF measurement standards

The SMB agreed to the Canadian proposal to draft a paper on the subject of the development of exposure limits in EMF measurement standards by several TCs. The SMB NCs DE, DK, ES, JP, SE and the US will participate in drafting the paper with the Canadian NC.

134/3

Approval TC reports by correspondence

The SMB agreed to approve TC/SC reports by correspondence within 4 weeks following circulation of the reports for comment and approval, for inclusion in the consent agenda of the subsequent SMB meetings following the approval periods.

This decision is in line with SMB Decision 131/2, following a successful trial period of one year which proved to be an efficient and fast method of approving TC/SC reports.

133/5

Interpretation of “active participation” by P-members

The SMB concurred with the interpretation of “active participation” by TC/SC P-members and WG/PT experts, in accordance with the ISO/IEC Directives Part 1, 1.7.4 , given in document SMB/3815/DC. Central Office will provide guidance, in consultation with the IEC TC Officers, for evaluating whether the requirements of the Directives have been met before proposing appropriate action.

The SMB approved the SMB Standardization Strategy Implementation Plan 2008-2011, with slight improvements which will require small editorial changes in the approved policy document. An amended version of the policy will be circulated.

The SMB approved in principle the DMT recommendation to extend the use of transitional periods to all IEC publications and requests the DMT to revise the text in the current edition of the IEC Supplement to the Directives.

The SMB concurred with the DMT recommendation concerning PAS procedures, requesting, that for direct submission of a PAS, a check list be developed by Central Office for use with the FormPAS, to ensure that there is no conflict with existing International Standards, copyright agreements and that IPR issues have been addressed.

The SMB thanked TC 65 for its input to the improvement of FormNP, which will be sent to the ISO/TMB and IEC/SMB group on market relevance. TC 65 is requested to explore the use of the Fast Track option given in the ISO/IEC Directives Part 1, F.2, for publications from external organizations dealing with mature technology.

133/15

Common terminology, metrics, general calculation methods and criteria in the field of energy efficiency

The SMB agreed to the proposal of the chairs of IEC SMB/SG1 and ISO/TMB/SAG E to establish a joint ISO/IEC Project Committee to develop a common general terminology, metrics, general calculation methods and criteria in the field of energy efficiency in order to provide a generic framework as the basis for further detailed domain specific requirements for the development of suitable ISO/IEC deliverable(s).The SMB concurs with ISO/TMB resolution 135/2008 to invite AFNOR, together with the French NC, to develop a new work item proposal.The SMB invited ITU to participate and invited ISO/TMB to note the SMB position.

The SMB complemented Alvin Scolnik, Vice President Technical Services of NEMA and Richard Schomberg, Chairman of IEC TC 8, for interesting presentations on smart grid to provide an overall view of this activity.

The SMB proposes to set up a Strategic Group on Smart Grid with the primary responsibility for the development of a framework that includes protocols and model standards to achieve interoperability of smart grid devices and systems.

Members of SMB agreed to provide names of approximately 12 representatives from systems integrators, utilities, business, manufacturers and users by end December 2008.

The US NC is invited to convene this group. A progress report will be reviewed at the SMB February 2009 meeting.

Decisions taken by TCs when meetings over-run and some of the P-members have already left - the Chairman’s survival kit should be modified to give guidelines (as outlined in DMT report) for handling voting decisions taken when meetings over-run.

A.2

Rules for JWGs (ISO/IEC) - the key principles (outlined in the DMT recommendation)on the ISO proposed rules for JWGs (ISO/IEC) for discussion/negotiation with ISO at the next ISO/IEC DMT meeting.

A.3

Review of terms of reference - the revised Terms of Reference given in Annex A of DMT report.

A.4

DMT membership - the extensions to the terms of office of M. Graham, D. George and C. Zegers, for the period 2007-07-01 to 2010-06-30.

A.5

Maintenance procedures - that the DMT verify that the maintenance programme initiated in 2000 is fulfilling its objective of ensuring that there is adequate stability of IEC publications.

A.6

Handling of SMB TC QPs - that all TC QPs related to fundamental changes/derogations to the Directives be submitted to the DMT for their comments and recommendations and to put in abeyance this type of QP until the DMT has submitted its comments and recommendations without delaying the circulation of
the TC RSMB.

The SMB noted the interest of 6 NCs to participate in a new TC dealing with Marine Energy - Wave and Tidal Energy Converters and decided to establish IEC TC 114 as proposed in document SMB/3487/NP, with the deletion of the last bullet in the programme of work.

The SMB noted the requests from the British and Canadian NCs to undertake the secretariat duties of this new TC and will decide after the deadline of 2007-08-17 for NCs to respond to SMB/3487/NP.

Transitional period for the adoption by member countries of IEC safety publications

The SMB considered that transitional periods for the adoption by member countries of IECsafety publications to define a suitable transitional period from the use of the old to the new edition could be provided on an informative basis. However, emphasized that IEC standards are voluntary, not mandatory, including those that are suitable for national/regional regulatory use. IEC standards should not specify arbitrary transitional periods that would not be consistent with the requirements in different markets. Those dates should be determined by authorities having jurisdiction.

During the transitional period, both editions of publications concerned will be available.

The SMB agreed to set up two SMB strategic groups to look into new initiatives for IEC work, one on aspects of energy and one on automotive electronics, to further develop the proposals that are outlined in document SMB/3382A/CC and to report back to the SMB 129
meeting in June 2007.

SMB/SG 1: The SMB Strategic Group on energy efficiency and renewable resources will hold consultations under the leadership of Germany with participation of CA, CN, ES FR, GB, IT, JP and US.

SMB/SG2: The SMB Strategic Group on automotive electronics will hold consultations under the leadership of Japan with the participation of DE, FR, IT, KR and the US.

The SMB welcomed the draft guidelines for implementing the common IEC/ISO/ITU patent policy, and agreed with the ISO/TMB resolution to make every effort to obtain patent information in cases where a patent holder refuses to grant licences free of charge or under
reasonable and non-discriminatory terms and conditions. The SMB noted the WSC decision to refer comments received to the three CEOs for further consideration.

agreed to request TC 31 to draft a “code of good working practice“ for TC 31 work referring to all relevant IEC guides. The model can be used as a basis for work of other TCs/SCs.

approved a proposal for re-scheduling retraining sessions for TC/SC officers in consultation with the TC/SC secretaries and with the agreement of the secretariats concerned.

agreed the DMT to review the responses to the survey about IEC Directives Part 2 Annex A Principles for drafting standards to improve guidance for ensuring that IEC publications are market relevant and to report to the SMB in February 2007.

The SMB thanked SB 1 for recommendation 1 and agreed that Ultra-high-voltage transmission standards may be needed in the near future. However, the SMB is also concerned as to whether sufficient research has been done and felt that before the IEC proceeds with the SB1 recommendation that a Ultra High Voltage Symposium be held with CIGRE, EPRI and other research institutions as well as representatives from key IEC TCs to address the subject.

Central Office will consult the chairmen of SB 1 and TC 8 to determine which of the two entities should organize the symposium.

The SMB welcomed the proposal from ISO/TMB to transform IEC TC 31 Equipment for explosive atmospheres into a joint IEC/ISO TC, agrees with the intent to work collaboratively, but noted that there were several organizational issues associated with creating a JTC.

The SMB suggested to set up a subcommittee within IEC TC 31 with ISO secretariat and chair with participation of ISO and IEC members to process double logo standards on “non electrical” matters. This provision is not fully covered by the current Directives and a special provision would be needed for this particular case.

The Committee of Action requested TCs to apply the Directives, article 1.7.4, concerning participation of P-members which directly influences the number of experts required for the acceptance of New Proposal (NP). If the required number of experts has not been obtained by the end of the voting period, NCs can, within one month, nominate further experts they consider will contribute effectively to the work, without resubmitting the NP for vote.

However, in the case of highly specialized technology the Committee of Action is prepared to give derogation, on a project-by-project basis, after careful study of justifications provided by the TCs/SCs.