Adding a Shared Calendar to Outlook 2010

Introduction

This article will cover the adding of shared calendars to Microsoft Outlook.

Steps
(6 total)

1

Open Outlook

Open Microsoft Outlook and browse to your calendar by clicking on the calendar option on left side of the screen. Here you will have lists of all currently added and available calendars for you to view. Selecting the check mark next to a name will display that calendar on your screen.

2

Open a Shared Calendar

Before you can view a calendar you must add it to your Outlook. Click the "Open Calendar" button on the top of the screen and then select "Open Shared Calendar"

3

Enter the Name of the Calendar

In the box provided type the name of the calendar. If you are unsure of the name you can ask the administrator or person sharing the calendar or click the "Name" button to browse the address book. Once you've selected or entered the calendar you wish to view press the "Ok" button.

4

Viewing the Calendar

The calendar will now be available for viewing by selecting it on the left side of the screen.

5

Multiple Calendar View (Side by Side)

Selecting multiple calendars will cause them to be displayed side by side, with each one colored differently. Depending on your permissions you may be able to delete, add, or modify calendar entries. Always check with the owner or supervisor of the calendar before attempting to alter it's content.

6

Multiple Calendar View (Layered)

Pressing the arrow icon highlighted in the screen shots will toggle the layered view for calendars. This will allow you to view all currently selected calendars in one, layered, view. This will also be the default view if more than 3 calendars are selected at once.

This is a great view for scheduling but can cause confusion when you go to add an appointment. It's recommended to close un-needed calendars and switch to side-by-side mode before trying to add appointments to one.

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