The next UGBOD meeting date is proposed to be Friday, March 7,
2003. This will be finalized at our teleconference meeting on
Thursday, Oct. 31, 2002, 2PM (see below).

The Annual Users Group meeting is tentatively set for June 11, 12
and 13, 2003. In addition to the meeting, the UGBOD will organize a
workshop.

Workshop - Paul Stoler

There will be a workshop celebrating JLab physics. There will be 3 invited
talks on each physics topic, which will review what we have done, what it
means, and what is the next step. The organizing committee, and identified
topics are as follows:

Hadron Spectroscopy - Curtis Meyer

Nucleon Form Factors - Alan Nathan

Few-Body Physics - Sabine Jeschonnek

Parity - Mark Pitt

Structure Functions - Sebastian Kuhn

Strangeness Production - Pete Markowitz

Paul Stoler will serve as chair of the organizing committee. Please think
about any subject which we cannot consider in the above overall topics and
let Paul know.

Director's report - Christoph Leemann

Budget - JLab is on a continuing resolution month-by-month at the
same rate as last year.

Institutional Plan Review - The IP Review with Ray Orbach and Peter Rosen
went very well and both have a good appreciation of the physics we are
pursuing. There was a concern that the lattice program is a bit
fragmented between RHIC, JLab and Fermilab. A follow-up visit with Orbach
dealt with the clarity of our vision and focus, and safety issues.

Laboratory reorganization - Allison Lung will serve as Assistant to the
Director, Claus Rode is the Project Director, Roy Whitney is Chief
Information Officer, Mark Waite is the Chief Financial Officer. Charlie
Duke is a consultant to the Director.

Arne Freyberger is the new beam diagnostic expert. Matt Polker
replaces Charlie Sinclair as polarized source expert, and a search is on
for the Deputy to Accelerator Division Associate Director.

A new high gain module (NL11) now being tested should allow a
maximum beam energy for experiments at ~6.3 GeV.

Graduate Students - Bob Welsh

Last year (FY02) saw 27 PhD's and 12 MS degrees awarded, which is a
record.

Publication Database - Dennis Skopik, Shannan Kyte

A new web based publication database is being instituted which
will allow users to easily enter records of their publications and talks,
and connect with the Spires database.

12 GeV Upgrade - Larry Cardman

Procedure for producing pre-CDR:

Generate science section.

PAC review.

Map science to instrumentation.

There will be public presentations on Fri./Sat. Jan. 17/18. Several days
of closed PAC sessions will follow. The public sessions will include
invited presentations by representatives of working groups on a variety
of physics issues, including:

Confinement.

Hadron Structure.

Parton distributions and valence quark structure.

Parton distributions via semi-exclusive reactions.

GPDs via deeply-exclusive reactions.

GPDs via form factor and polarizability reactions.

Nuclear (Multihadron) Physics.

Parton-hadron transition in nuclear physics.

Hadrons in the nuclear medium.

The origin of the N-N force.

Short range correlations via DIS.

Additional Topics.

New standard model tests.

S-S_bar meson spectroscopy.

Spontaneous symmetry breaking via Primakoff exp.

Users are urged to suggest to Larry names to augment those already working
group participants. There will be a BOD conference call, Thursday,
Oct. 31, 2002, 2 PM to discuss possible names to recommend.

Accelerator Operations - Andrew Hutton

Considerable accelerator modifications have taken place for G0,
especially with polarization. There was a very spirited conversation on
the importance of a successful G0 run for management impressions for 12
GeV upgrade.

Accelerator up time is now at about 87%. About 10% out of 13% down
time is due to beam tuning.

Experiment running issues - Doug Higinbotham

Presently, a large number of approved experiments require new
equipment. There are problems finding funding for all of these projects
(see Bernhard's report).

There was a discussion of the sequence of running experiments in Hall A
using the new septum magnet. Delivery delays may require beam
rescheduling, and experiments for which it was built not being the first
to use it.

Video Streaming - Sabine Jeschonnek

Video conferenceing is still a bit arcane, requiring 2-4 weeks
lead time and a monitor sitting there at all times to deal with quirks.

Space Issues - Pete Markowitz

Per Roy Whitney, plans call for the construction of a 59,000 SF addition to CEBAF
Center that includes elimination of 22,000 SF of space in Trailer City. With this
addition, users will see a new increase in space for user offices.

Computing Issues - Curtis Meyer

Ian Bird has accepted a position at CERN. A search committee is
seeking his replacement.

The computer center now has 4,000 tapes @ 20 GB each. The plan is
to compress them to 500 HD tapes. There are 10 new RAID file servers @ 2
TB.

GRID computing. There are plans to test GRID computing. Outside
help is sought. Contact Sandy Philpot.

Communicating Science - Paul Stoler

An outline was presented as a framework for identifying which JLab
science we would like to publicize beyond our immediate community. This
may happen in parallel with the June users workshop.

Quality of Life - Mark Pitt

Residence facility survey - A survey of guests at the Residence
Facility was conducted and there were about 60 responses. Some issues for
improvement are express checkout, reduced rates for longer stays,
computers in room (wireless connections).

Hall Reports

Hall B - Bernhard Mecking. There are more new projects than funds
to implement them.

Hall C - Rolf Ent. G0 will be in the beginning of next year. This
will be followed by four "small" experiments running into the beginning
of the summer.