RSNA 2015 Registration and Housing

Registration and course enrollment is now open.

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Already Registered

Housing is now closed. For any changes, cancellations or new reservations, please contact the hotels directly beginning November 18.

If you are in need of a new reservation, you may contact ARES Housing System for city availability at non-conference rates. Make reservations online or call the ARES Reservation Center at 1-877-300-6147 (toll free) or 1-619-546-7263 (International).

ARES Reservation Center Hours: (all times are Pacific Standard)

Monday – Friday 6:00am to 11:00pm

Saturday 7:00am to 10:00pm

Sunday 8:00am to 9:00pm

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Virtual Meeting
Tune in on your own time with the Virtual Meeting. Select “Conference Attendee with Virtual Meeting” during registration. Learn more »

North American attendees must register by November 7 to receive the discounted registration fee and full conference materials mailed to you in advance. International visitors must register by October 24 to receive these materials in advance.

Registrations received after November 7 will be processed at an increased fee and conference materials must be obtained at the McCormick Place Convention Center.

Badges and course tickets will be mailed to all international registrants enrolled by October 24 and North American registrants by November 7. After these dates, badges will be printed at the McCormick Place Convention Center.

Full conference professional registrants are entitled to one complimentary spouse/family member badge; each additional badge is $50. This badge is intended for use by a spouse or family member (16 and over) accompanying a full conference professional registrant to the meeting. It allows access to technical exhibit halls, Lakeside Learning Center, and classrooms, space permitting, after all professional registrants have been seated. CME credit is not tracked or awarded. A co-worker or industry associate is not eligible for this badge and must register as a professional and pay the applicable registration fee.

To uphold the professional and educational standards of the RSNA annual meeting, children under 16 years of age are not permitted in the exhibit halls or sessions and will not receive a badge.

Hotel rooms are available only to registered individuals. Chicago offers a magnificent variety of accommodations and rates. Register and secure a hotel room at RSNA.org/Register. RSNA encourages you to book early for the best selection as hotel rooms may become limited closer to the meeting. Visit the Registration and Housing brochure to view hotel information, rates, and locations.

Housing Deadline
November 7, 2014

Deposits
A deposit equal to a one night stay including tax is required to confirm your hotel reservation. The credit card must be valid through December 2014 and will be charged by the hotel approximately two weeks before the annual meeting. If the credit card is declined, the reservation may be cancelled by the Hotel. Registrants can also send a check, money order or wire transfer (payable to RSNA) for the hotel deposit. (Attendees are responsible for all wire transfer fees.)

Reservation changes
Prior to November 7 contact rsna@experient-inc.com for hotel changes. Name changes and/or swapping of room reservations is not allowed.

Between November 10-18, reservations and deposits will be transferred from Experient to the hotels and therefore cannot be altered during this period.

After November 18th, contact the hotel directly to make a change to your reservation up to 72 hours prior to date of arrival.

Hotel Cancellation policy
Written requests for room cancellations must reach rsna@experient-inc.com by November 7.

After November 18, contact the hotel directly to cancel your reservation. Reservations
may be cancelled without charge up to 72 hours prior to guest’s scheduled arrival date.
Failure to comply will result in forfeiture of the deposit equal to one night’s room and tax.

Early departures will result in the loss of one night’s room and tax.

Failure to check in at the hotel on your scheduled arrival day will result in forfeiture of your reservation and hotel deposit. The hotel will accommodate you on a space-available basis.

When canceling your room reservation directly with the hotel document the date and time of your call, name of the person with whom you spoke, and obtain a cancellation number.