Manhasset Union Free School District

Board Policies

Manhasset Public Schools

5000 STUDENT POLICIES GOALS

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Students
are the focal point of all District operations and must receive the
primary attention of the Board of Education and all staff members.
Consequently, the Board will spend most of its time in study,
deliberation, and policy formulation on matters directly related to
student welfare.

The
Board recognizes the individual worth of each student. The Board and
staff accept the responsibility of helping each student to develop
his/her capacity for intellectual, physical, emotional, and social
growth. The Board acknowledges that a student's growth is influenced by
his/her environment, both at home and in school. Therefore, the School
District shall strive to create an environment in which the student may
learn to live and adapt successfully in an ever-changing world, in order
to become a responsible and productive member of society.

The Board and all District staff shall work together to:

1.tailor the learning program to each student's learning styles, interests, and aspirations;

2.protect and observe the legal rights of students;

3.enhance
the self-image of each student by helping him/her feel respected and
worthy through a learning environment that provides positive
encouragement through frequent success;

4.provide
an environment in which students can learn personal and civic
responsibility for their actions through meaningful experiences as
school citizens; and

5.promote faithful attendance and good work effort.

Policy References

5020 EQUAL EDUCATIONAL OPPORTUNITIES

Last Updated Date: 06/14/2012

Revisions History: 06/14/2012, 03/29/2019, 12/03/1998

Related Policies & Documents: 5200

Every
individual should be encouraged to strive to develop and achieve to his
or her potential. The District therefore shall provide every student
with equal educational opportunities, including vocational educational
opportunities, counseling, access to educational programs, course
offerings and student activities based upon a person’s actual or
perceived race, color, weight, national origin, ethnic group, religion,
religious practice, disability, sexual orientation, gender or sex. An
educational environment will be fostered that provides equal educational
opportunity for all students. Educational programs and services will be
designed to meet the needs of all students and shall not discriminate
based upon any of the above-mentioned factors. No student will be
excluded, because of any such factor, from participating in or having
access to any course offerings, student athletics, counseling services,
employment assistance, extracurricular activities or other school
resources.

The Board of Education shall ensure that no student is discriminated against in programs or activities receiving federal financial assistance. Individuals protected by Section 504 of the Rehabilitation Act of 1973 are those individuals who: have a physical or mental impairment which substantially limits one or more major life activities (e.g. caring for one's self, performing manual tasks, walking, standing, lifting, bending, seeing, hearing, speaking, breathing, learning, reading, concentrating, thinking, communicating and working); have a record of such impairment; or are regarded as having such an impairment. Students who qualify for protection under Section 504 are: of an age during which non-disabled children are provided preschool, elementary or secondary education services; of an age during which it is mandatory under state law to provide such educational services to disabled children; or to whom a state is required to provide a free appropriate public education (e.g., under IDEA (Individuals with Disabilities Education Act) ).

The Board directs the administration to identify, evaluate, refer, place, provide adaptations for and review all eligible students with disabilities. A student whose disability is episodic or in remission is still eligible to be qualified under the Act. In addition, the determination that a student has an impairment that substantially limits a major life activity will be made without regard to whether mitigating measures (such as medication, devices, prosthetics, hearing aids, etc.) ameliorate the effects of the disability.

Students with disabilities pursuant to Section 504 shall be provided a free appropriate public education which may include, but is not limited to, providing a structured learning environment; repeating and simplifying instructions about in-class and homework assignments; supplementing verbal instructions with visual instructions; using behavioral management techniques; adjusting class schedules; modifying test delivery; using tape recorders, computer-aided instruction, and/or other audiovisual equipment; selecting modified textbooks or workbooks and tailoring homework assignments or modification of nonacademic times such as lunchroom, recess and physical education.

The Board directs the Superintendent or his / her designee to provide the staff appropriate training in this area of the law so as to ensure that the District is able to comply with the law in not discriminating against students with disabilities.

The Board shall adopt a grievance procedure to resolve Section 504 complaints and designate an individual to coordinate compliance with Section 504. The Board shall ensure that students with disabilities and their parents are notified annually of the Board's responsibilities under Section 504.

Your
child ________________________________, has been referred to a Section 504 Building
Team for evaluation to determine eligibility for accommodations/interventions
under Section 504 of the Rehabilitation Act of 1973.

In
order to determine your child's eligibility for these accommodations, the
following evaluations may be conducted:

____________________________________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

You
have a right to examine your child's records and review the results of these
evaluations. Your rights are summarized
on the back of this form. Your signed
consent below is required to complete this evaluation.

As
a parent or guardian, I DO _____ DO NOT _____ consent to this assessment. I understand that my consent may be revoked
at any time prior to the completion of this assessment.

The following is a
description of the rights granted by federal law to students with disabilities. The intent of the law is to keep you fully
informed concerning decisions about your child and to inform you of your rights
if you disagree with any of these decisions.

You have the right to:

Have your child take
part in, and receive benefits from, public education programs without
discrimination because of his/her disabling conditions

Have the school
district advise you of your rights under federal law

Receive notice with
respect to identification, evaluation, or placement of your child

Have your child receive
a free appropriate public education

Have your child placed
in the least restrictive environment

Have your child receive
services and be educated in facilities which are comparable to those
provided to non-disabled students

Have evaluation,
educational, and placement decisions made based on a variety of
information sources, and by persons who know the student and who are
knowledgeable about the evaluation data and placement options

Have transportation
provided to and from an alternative placement setting designated by the
District (if the setting is a program not operated by the district) at no
greater cost to you than would be incurred if the student were placed in a
program operated by the district

Have your child be
given an equal opportunity to participate in nonacademic and
extracurricular activities offered by the district

11.Request an impartial due process hearing
related to decisions or actions regarding your child’s identification,
evaluation, educational program, or placement. You and your child may take part in the hearing and be represented by
counsel. Hearing requests should be sent
to the Manhasset Public Schools’ 504 Accommodation Plan Officer, Dr. Robert
Feirsen.

(as
recognized in the DSM-IV or other respected source if not excluded under
504/ADA, e.g. illegal drug use).

C. Check the major life activity that is
limited by the above impairment:

_____ seeing_____hearing_____walking_____earning

_____speaking_____breathing_____self care_____none

D. Place an “X” on
the following scale to indicate the specific degree that the impairment (in B) limits
the major life activity: as a whole
(e.g., learning), not in a particular class (e.g., math), or for a particular
sub-area (e.g., socialization) and with the mitigation of medication or device
(e.g. eyeglasses or hearing aid.) Use
the average student in the general population as the frame of reference for
purposes of comparison.

For an “X” at 4 or above, fill in specific evaluative
information that justifies the rating:

_____5Extremely
_____________________________________________

_______________________________________________________

_____4Substantially _____________________________________________

__________________________________________________

_____3Moderately ______________________________________________

________________________________________________________

_____2Mildly____________________________________________

__________________________________________________

_____ 1Negligibly_______________________________________________

________________________________________________________

E. Based on Items A,
B, and C above, does this child have a mental or physical impairment that
substantially limits a major life activity? _____ Yes _____ No

If “No,” the child is ineligible for a 504 Plan.

F. If all three
criteria have been met, the accommodations in the areas checked below are
considered to be necessary for the child to have school opportunities
commensurate with non-disabled peers:

As you know, on
____________ the Section 504 Building Team met to discuss your child’s academic
progress. Based on the materials
presented, it was determined that:

1. ____ Your child has a disability under Section 504
of the Rehabilitation Act that requires an accommodation plan to ensure his/her
full access to all school activities. A
copy of the plan is enclosed for your review.

2.____ Your child has a disability but does not meet
criteria under Section 504 of the Rehabilitation Act.

3.____
Your child is not disabled and does not require an accommodation plan to address his/her education deficiencies.

If you have any
questions about this decision or would like to schedule a meeting, please do
not hesitate to contact me, or our school psychologist.

_____________________________ ___________________

Psychologist telephone #

If you disagree with
our determination, you have the right to request an informal hearing with Dr.
Robert Feirsen, the 504 Accommodation Plan Officer, or a formal impartial
hearing to which you may bring representation. If you wish to proceed to a formal hearing, please send a written
request to Dr. Robert Feirsen, Manhasset UFSD, Central Office, 200 Memorial Place, Manhasset, NY 11030.

This is to advise you that a meeting
of the Section 504 Building Team will be held on ________________ at _____
o’clock at (school) ________________________ to
review the results of the assessments/evaluations conducted. These evaluations will assist in determining
if your child is entitled to reasonable accommodations under Section 504 of the
Rehabilitation Act of 1973. You are
cordially invited to attend and participate in this meeting.

Each qualified student within the Manhasset Public Schools shall receive a free and appropriate public education.

Identification and Referral Procedures

1.If
a student is participating in the regular education program, yet has a
disability that substantially limits one or more major life activities,
has a record of such impairment or is regarded as having such
impairment, and requires further accommodations, the student can be
referred to the Principal for Section 504 purposes. Parents or staff who
wish to initiate a referral to determine Section 504 eligibility must
place this request in writing to the Principal. Parents of students
considered to warrant Section 504 eligibility must receive notice
regarding actions affecting the referral, evaluation, meetings,
identification, educational accommodations for their children and
procedural safeguards / due process.

2.The
staff assigned in regard to Section 504 is composed of persons
knowledgeable about the student, the student's school history, the
student's individual needs, the meaning of evaluation data, and
accommodation options. The Principal or his/her designee will monitor
the composition of the Section 504 Building Team to ensure that
qualified personnel participate.

3.Section 504 Building Teams will be lead by the building principal or the principal’s designee.

4.A
student who needs or is believed to need special accommodations,
related services or programs under Section 504 of the Rehabilitation Act
of 1973 may be referred to the Section 504 Building Team by a parent,
teacher, administrator or the Committee on Special Education. Evaluation
for Section 504 eligibility must draw information from a variety of
sources, which may include but not be limited to aptitude and
achievement tests, teacher recommendation, medical information, and
group educational and psychological evaluations.

5.The team must determine the following in order to declare a student eligible for accommodations:

a.Is
there is a mental or physical impairment? Please specify, per DSM-IV
(Diagnostic and Statistical Manual – 4th Edition) or other source.

b.What major life function does this impairment affect? (e.g. seeing, hearing, walking, learning)

6.The
Section 504 Building Team will evaluate the nature of the student's
ability to participate in educational programs and/or activities in the
Manhasset Schools that are provided to non-disabled peers.

7.The
Section 504 Building Team shall consider all relevant information
concerning the student in order to determine eligibility for services
under Section 504. Parents may also provide information for
consideration by the Section 504 Building Team. Information may include
reports from physicians, observations from parents, teachers, school
personnel, results of standardized tests, etc. This information is
intended to provide a thorough picture of the student’s skills and
abilities.

8.The
Notice of Referral to parents of students referred under Section 504
will be provided. Notice of Due Process will also be provided. The
re-evaluation process required pursuant to the Individuals with
Disabilities Education Act will be used as a guideline to meet the
Section 504 requirement in most instances as determined by the Section
504 District Coordinator. Re-evaluation shall be made prior to any
significant change in the student's accommodation and provision of a
free and appropriate public education.

9.504
plans will be reviewed on a regular basis by the Section 504 Building
Team. Re-evaluation of the student shall be made prior to any
significant change in the student’s accommodation plan.

10. After
consideration of all relevant information, the Section 504 Building
Team will make a final determination concerning eligibility. The
decision of the team will be provided in writing to the parents or
guardians of the student, along with a copy of the accommodation plan,
if the student is determined to be eligible for 504 services. The
parents will also be provided with a copy of the district’s Section 504
Grievance Procedure.

11. The
504 Eligibility Determination/Accommodation Plan will include a
statement of specific classroom strategies recommended for teacher
implementation, as applicable.

Policy References

5030 UNTOWARD ACTIONS AGAINST STUDENTS & REGULATION

Last Updated Date: 06/18/1998

Revisions History: 06/18/1998

Related Policies & Documents: 5030R

The Board of Education affirms
the importance of communicating any information regarding untoward
actions against students to the appropriate parties in a timely
fashion. Every effort will be made to conduct a full investigation of
any such incident with the safety and welfare of the student as our
primary goal.

Policy References

5030.1 STUDENT COMPLAINTS AND GRIEVANCES

Last Updated Date: 06/14/2012

Revisions History: 06/14/2012, 03/28/1996

Related Policies & Documents: 0100, 0110, 0115, 5030.1R

The
Board of Education believes it is necessary that students be made aware
of the behavior that is expected of them, as outlined in District
policies on school conduct and discipline. They shall also be given an
opportunity to be heard on complaints and grievances they may have.

A
student filing a complaint or grievance alleging that there is an
action affecting them which is prohibited by Title IX, Title VI, The
Dignity Act and/or Section 504 of the Rehabilitation Act shall be
provided with information regarding the prompt and equitable resolution
of the complaint or grievance. Furthermore, a student shall have the
right to present complaints and grievances in accordance with the
procedure free from coercion, interference, restraint, discrimination or
reprisal.

Building
Principals are responsible for ensuring that appeal procedures are
incorporated into discipline codes, explained to all students, and
provided to all parents on an annual basis.

Annual Notification

At
the beginning of each school year, the District shall publish a notice
of the established grievance procedures for resolving complaints of
discrimination due to sex and/or disability to parents/guardians,
employees, eligible students and the community. The public notice shall:

inform parents, employees, students and the community that vocational education programs are offered without regard to
a person’s actual or perceived race, color, weight, national origin,
ethnic group, religion, religious practice, disability, sexual
orientation, gender or sex

2.provide the name, address and telephone number of the person designated to coordinate activities concerning discrimination;

3.be included in announcements, bulletins, catalogues, and applications made available by the District.

The
Superintendent of Schools shall establish regulations and procedures
for presenting problems or appealing decisions which affect individual
students, in accordance with applicable statutory requirements, and for
the resolution of complaints or grievances which may affect the student
body.

1. “Grievant”
shall mean a student who alleges that there has been a violation of
Title IX, Title VI, The Dignity Act and/or or Section 504 of the
Rehabilitation Act which affect him/her.

2. “Grievance”
shall mean any alleged violation of Title IX, Title VI, The Dignity Act
and/or of Section 504 of the Rehabilitation Act.

3. “Compliance
Officer” shall mean the employee designated by the Board of Education
to coordinate efforts to comply with and carry out responsibilities
under Title IX, Title VI, The Dignity Act and/or Section 504 of the
Rehabilitation Act.

4. “Representative” shall mean any person designated by the grievant as his/her counsel or to act in his/her behalf.

II. Stages

Individual complaints and grievances shall be handled in accordance with the following guidelines:

1.
For informal conciliation, students should confer with the appropriate
teacher or school personnel to achieve prompt resolution. Students may
appeal to the highest authority in the school building, i.e., the
Building Principal, who has the final determination on all such matters.

2. For
resolution of matters where appeal procedures are prescribed by
statute, e.g., student suspensions, the prescribed course of action will
be followed.

3. On
issues affecting the student body, students may address the student
government or student council in order to resolve such matters. Students
may be afforded a conference with the Building Principal in accordance
with the rules and procedures established by the student government.

4. The
resolution of student complaints alleging any action prohibited by
Title IX, Title VI, The Dignity Act and/or Section 504 of the
Rehabilitation Act shall be dealt with in the following manner:

1. Stage I - Compliance Officer

a) Within
thirty (30) days after the events giving rise to the grievance, the
grievant shall file a grievance in writing with the Compliance Officer.
The Compliance Officer may informally discuss the grievance with the
grievant. He / She shall promptly investigate the complaint. All
employees of the School District shall cooperate with the Compliance
Officer in such investigation.

b) Within
fifteen (15) days of the receipt of the grievance, the Compliance
Officer shall make a finding in writing that there has or has not been a
violation of Title IX, Title VI, The Dignity Act and/or Section 504 of
the Rehabilitation Act. In the event the Compliance Officer finds that
there has been a violation, he/she shall propose a resolution of the
complaint.

c) If
the grievant is not satisfied with the finding of the Compliance
Officer, or with the proposed resolution of the grievance, the grievant
may, within fifteen (15) days after he/she has received the report of
the Compliance Officer, file a written request for review by the
Superintendent.

2. Stage II - Superintendent of Schools

a)The
Superintendent may request that the grievant, the Compliance Officer,
or any member of the School District staff present a written statement
to him/her setting forth any information that such person has relative
to the grievance and the facts surrounding it.

b)The
Superintendent shall notify all parties concerned as to the time and
place when an informal hearing will be held where such parties may
appear and present oral and written statements supplementing their
position in the case. Such hearing shall be held within fifteen (15)
school days of the receipt of the appeal by the Superintendent.

c)Within
fifteen (15) days of the hearing, the Superintendent shall render
his/her determination in writing. Such determination shall include a
finding that there has or has not been a violation of Title IX, Title
VI, The Dignity Act and/or Section 504 of the Rehabilitation Act, a
proposal for equitably resolving the complaint.

d)If
the grievant is not satisfied with the determination of the
Superintendent, the grievant may, within fifteen (15) days after its
receipt, file with the Clerk of the Board of Education, a written
request for review by the Board.

3. Stage III - Board of Education

a) When
a request for review by the Board has been made, the Superintendent
shall submit all written statements and other materials concerning the
case to the President of the Board.

b) The
Board shall notify all parties concerned of the time and place when a
hearing will be held. Such hearing will be held within fifteen (15)
school days of the receipt of the request of the grievant. All parties
concerned shall have the right to present further statements and
testimony at such hearing.

c) The Board shall render a decision in writing within fifteen (15) days after the hearing has been concluded.

Formerly Manhasset Regulation #5311.3-R

Policy References

5030.2 STUDENT DUE PROCESS RIGHTS

Last Updated Date: 01/23/1997

Revisions History: 01/23/1997

In
disciplinary situations, students shall have the opportunity to present
their version of the facts and circumstances, and students will not be
suspended unless their rights to due process, as identified in Education
Law and the Commissioner of Education Regulations have been observed.
Building Principals may suspend a student for a period of up to five
days. In cases of this type, the Principal will conduct an informal
conference with the student and other individuals who may have
information concerning the situation. When a suspension is imposed, the
student and his/her parent(s)/guardian(s) will be notified and a written
record of the case will be made.

If
a suspension of more than five days is being considered, the Building
Principal will recommend, in writing to the Superintendent, that a
hearing be held. The student and his/her parent(s)/guardian(s) will be
notified of the time and place of the hearing. At the hearing, conducted
by the Superintendent of Schools or his/her designee, the student will
have the right to examine evidence and question witnesses, present
evidence and witnesses, and to be represented by counsel. A record of
the hearing will be made by stenographic transcript or by tape
recording. An appeal of the Superintendent’s decision can be made by the
student to the Board of Education.

Formerly Manhasset Policy #5311.1

Policy References

5030R UNTOWARD ACTIONS AGAINST STUDENTS

Last Updated Date: 06/18/1998

Revisions History: 06/18/1998

1.When
a report that an untoward action against a student has taken place, the
principal will contact and inform the Superintendent. An immediate and
full investigation will take place.

2.If
the suspected untoward action occurs in the community, the principal or
his/her designee will call the family and the local police department
to secure the details of the incident and check to be sure a report has
been made. If no report has been made, the school will file its own
report based upon the information that has been received.

3.If
the untoward action has occurred at a school bus stop, the bus garage
will be contacted, in addition to the family and the police department,
to determine if any of the School District’s official vehicles, other
than school buses, may have been dispatched to pick up children in the
community.

4.The principal will notify the other principals in the District so that everyone is aware of the situation.

5.Each
principal will call the president of the school SCA to share the
information and discuss the contents of a letter that will be written
and mailed home to parents on the same day, if possible.

6.Interviews with the affected student and any other witnesses will take place in order to aid the investigation.

7.The
school staff will be alerted and advised to keep a close watch for the
alleged perpetrator and/or vehicle involved based upon the descriptions
that are given.

8.Contact
will be maintained with the family of the affected student, Central
Office administrative staff and, if appropriate, the affected student,
until the investigation is completed.

Policy References

5040 PRAYER IN THE SCHOOLS

Last Updated Date: 04/03/2003

Revisions History: 04/03/2003

It
is the policy of the Board of Education to not prevent - or otherwise
deny participation in - constitutionally protected prayer in the
District’s schools, consistent with current guidance issued by the U. S.
Department of Education under the No Child Left Behind Act of 2001, and applicable judicial decisions interpreting the religion clauses of the First Amendment to the U. S. Constitution.

This policy supersedes any other Board policy that might be inconsistent with it.

Policy References

5100 STUDENT ATTENDANCE AND COMPULSORY ATTENDANCE AGE

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 1741, 4321, 4327, 4710, 5160, 5161

The
Board of Education affirms the importance of enforcing high standards
of self-discipline, attendance, and punctuality with all students who
are required or permitted by law to attend instruction in the public
schools.

All
children are required by New York State law to attend school full time,
in a public, private or parochial school, unless exempt from attendance
in conjunction with current law or regulation, and approved by the
State Education Department. Children are required to attend school from
the first day of session in September of the school year in which the
minor becomes six years of age, through the last day of the school year
in which such minor becomes seventeen years of age, unless he/she has
completed a four-year high school course of study. A minor who has
completed a four-year high school course of study is not required to
continue to attend.

All
students shall attend regularly and punctually for the entire time
during the school day and throughout the school year that classes,
school activities and other school-sponsored programs are in session.

The
Board of Education, through the Superintendent of Schools as chief
administrative officer, is responsible for enforcement of the Compulsory
Education Law.

The
Board of Education recognizes that regular school attendance is a major
component of academic success. Through implementation of this policy, the Board
expects to reduce the current level of absences, tardiness, and early
departures, including those that are unexcused (referred to in this policy as
“ATEDs”), encourage full attendance by all students, maintain an adequate
attendance record keeping system, identify patterns of student ATEDs and
develop effective intervention strategies to improve school attendance.

1.Notice

To be successful in this endeavor, it is imperative that all
members of the school community are aware of the policy, its purpose, procedures
and the consequences of non-compliance. To ensure that students, parents,
teachers and administrators are notified of and understand this policy, the
following procedures shall be implemented:

a)The attendance policy will be clearly stated on the school
website, will be included in student handbooks and will be reviewed with
students at the start of the school year.

b)When a student is absent, tardy or leaves early from a class or
school without excuse, the student’s parent(s) shall be notified through the
District’s automated attendance system both by phone and by e-mail of the
specific ATED.

c)The District attendance policy and any updates thereto will be
accessible to all faculty and staff on the District website.

d)All faculty and staff will
meet at the beginning of the school year to review the attendance policy and to
clarify individual roles in its administration and implementation.

e)Copies of this policy will also be made available to any community
member, upon written request to the District Clerk.

2. Excused
and Unexcused Absences

Excused ATEDs are defined as absences, tardiness, and early
departures from class or school due to personal illness, illness or death in
the family, impassable roads or weather, religious observances, quarantine, required
court appearances, attendance at health clinics, approved college visits,
military obligations, or other such reasons (including, but not limited to,
absences due to circumstances relating to homelessness) as may be approved by
an Attendance Review Team to be established. All other ATEDs are considered unexcused
absences

All ATEDs must be accounted for. It is the parent’s responsibility
to notify the school office within at least seventy-two (72) hours of the ATED
and to provide a written excuse upon the child’s return to school. Excuses
submitted after this 72-hour period will not be accepted nor will corrections
be made to the record except as approved by the Attendance Review Team. For homeless students, the homeless liaison
will assist the student in providing documentation if needed.

3. General
Procedures/Data Collection

a)Attendance will be taken during each class period.

b)At the conclusion of each school day, all attendance information
shall be compiled and provided to the designated staff members responsible for
attendance.

c)The nature of the ATED shall be coded on a student’s record.

d)Student ATED data shall be
available to and should be reviewed by the designated school personnel in an
expeditious manner.

e)Where additional information is received that requires corrections
to be made to a student’s attendance records, such correction will be made
promptly. Notice of such a change will be sent to appropriate school personnel
subject to applicable confidentiality rules and regulations.

f)Attendance data will be analyzed periodically to identify patterns
or trends in student absences.

g)Continuous monitoring will be conducted to identify students who
are absent, tardy or leave class or school early.

h)For the purposes of reporting a tardy student, a student at the
secondary level will be considered absent if they arrive more than fifteen (15)
minutes after the period has begun without a valid excuse or pass.

4. Attendance Incentives

The District may, from time to time, design and implement systems
to acknowledge a student’s efforts to maintain or improve school attendance and
shall encourage teachers, at the classroom level, to assign special
responsibilities (distribute and collect materials, lead groups, assist the
teacher, etc.) to students who may need extra motivation to come to school.

5.Disciplinary
Consequences

Unexcused ATEDs may result in disciplinary action consistent with
the District’s code of conduct. Those penalties may include, for example,
suspension or in-school suspension. Students may also be denied the privilege
of participating or attending extracurricular activities.

In addition, designated staff members will contact the student’s
parents and the student’s guidance counselor. Such staff members shall remind
parents of the attendance policy, explain the ramifications of unexcused ATEDs,
stress the importance of class attendance and discuss appropriate intervention
strategies to correct the situation.
However, absences related to homelessness shall not result in negative
consequences where the District determines that it would be in the best
interests of the student in retaining the student in school.

6.Attendance/Grade Policy

The Board of Education recognizes an important relationship
between class attendance and student performance. Consequently, each marking
period a student’s final grade may be based on classroom participation as well
as student’s performance on homework, tests, papers, projects, etc. Students are expected to attend all scheduled
classes. Consistent with the importance of classroom participation, ATEDs may
affect a student’s class participation grade for the marking period.

At the Secondary School level, each student is required to be in
attendance for the entire school day in order to participate in any
co-curricular or after school activities, including, but not limited to,
athletics practices or competitions, theater/performing arts practices or
productions, clubs, concerts, dances or other events. On any day
preceding a weekend or holiday, this requirement applies to playing in or
practicing for sports competitions, performing arts events, or other
co-curricular or school related activities or upcoming weekend or
holiday.

In implementing the policy set forth above, students who are unable
to attend school or a class on a given day due to their participation in a
school sponsored activity (i.e., music lessons, field trips) may arrange with
their teachers to make up any work missed. This also applies to any student who
is absent, tardy or leaves early from school due to illness or any other
excused reason.

All students with an excused ATED are expected upon their return
to consult with their teachers regarding missed work.

Only those students with excused ATEDs will be given the opportunity
to make up a test or other missed work and/or turn in a late assignment for
inclusion in their final grade. Make up opportunities must be completed by a
date specified by the student’s teacher for the class in question.
Notwithstanding the foregoing, in the event that a student shall miss a test
due to an excused ATED, that test must be made up on the date the student
returns to school unless the student has been absent for more than two days, in
which case the make-up opportunity for such test shall be specified by the
student’s teacher for the class in question.

7.Annual Review

The Board shall annually review building-level student attendance
records and, if such records show a decline in student attendance, the Board
shall revise this comprehensive attendance policy and make any revisions to the
plan it deems necessary to improve student attendance.

The
Board of Education is responsible for determining the school attendance areas
of the District. Attendance areas will be based on a student’s legal residence.
The attendance area descriptions set forth below are intended to provide a
general depiction of attendance areas within the District. A detailed map of
attendance areas shall be available for review in the Transportation Office.
Final decisions regarding the specific attendance area in which a particular
residence is located shall be made by the Superintendent of Schools or his/her
designee. Designation of the attendance area for any residence(s) located on
streets or in areas that are not delineated below will be made by the Board of
Education in its sole discretion.

A
parent or legal guardian who moves from one school attendance area to the other
must submit a completed change of address form with the Central Registrar
including sufficient proof of residency within 14 calendar days after moving
into the new District residence, in accordance with Policy #5151 and related
Regulations.

I.Shelter
Rock Elementary School

Elementary
school students who reside within the District’s boundaries and at the
following locations shall attend Shelter Rock Elementary School:

2.Residences
located west of Rockwood Road, Oakwood Road or Nassau Avenue

3.Residences
located on Mason Drive (address numbers 99 through 251);

4.Residences
located on Hawthorne Lane;

5.Residences
located north of Woodedge Road, east and west of Rockwood Road and including
those parts of Stonytown Road and Circle Drive that are within the District’s
boundaries;

6.Residence
located north or west of the Long Island Railroad tracks;

7.Residences
located on Memorial Place or Manhasset Avenue;

8.Residences
located on the west side of Plandome Road (address numbers 295 and lower),
excluding residences located in Norgate, which includes Dennis Street,
Highmeadow Road, Norgate Road, Normandy Lane and Robin Road;

9.Residences
located on Northern Boulevard west of Community Drive, or on Community Drive,
East Shore Road, High Court or High Street;

10.Residences
located on Shelter Rock Road, Old Shelter Rock Road or Duke of Gloucester;

19.Residences
located in Estates I and Estates II that are within the District’s boundaries;

20.Residences
located in Gracewood or in Stone Hill, or on Boxwood Way, Folie Court or
Lavender Court;

21.Residences
located the Greens Condominiums that are within the District’s boundaries.

II.Munsey
Park Elementary School

Elementary
school students who reside within the District’s boundaries at the following
locations shall attend Munsey Park:

1.Residences
located on Nassau Avenue (address numbers 1 – 334);

2.Residences
located east of Rockwood Road, Oakwood Road or Nassau Avenue (except for
residences located north of Woodedge Road);

3.Residences
located on the east side of Plandome Road (address numbers 292 and lower);

4.Residences
located east of Plandome Road and south of Nassau Avenue, including all
residences located on Park Avenue and in the North Strathmore area; all
residences in Munsey Park and all residences in Flower Hill that are within the
District’s boundaries;

5.Residences
located south of Northern Boulevard and which are also either (a) north of
Country Club Drive (except for residences on Garden Turn, Flower Lane or
Fairway Lane), (b) north of Mill Spring Road (except for residences located on
Woodland Way), or (c) on Harrow Lane or north of Harrow Lane;

6.Residences
located on Foxcroft Road, Rockcrest Road, The Gate, Marginal Road, Village
Road, Sutton Crest, Bruce Lane or The Mall;

The
only exceptions to the attendance areas set forth above are as follows:

1. Students
who are enrolled in programs such as District-wide English as a Second Language
(“ESL”) or specific Special Education programs as approved by the Board may be
required by the District to attend public school in the elementary school that
is located outside of their attendance area. No written requests are required
for such exceptions.

2. If
a parent or legal guardian moves from one school attendance area to the other,
and desires to have their child(ren) remain in the former elementary school
(“school of origin”) they must submit a written request for such exceptions.
The request must be addressed to the Superintendent of Schools or his/her
designee and must be submitted with the required change of address form within
14 calendar days after moving into the new District residence. Exceptions must include the following
information:

a.The
name, grade and school of origin of each affected student;

b.The
general circumstances that warrant an exception;

c.A copy
of the completed change of address form that has been filed with and approved
by the Central Registrar including sufficient proof of residency, in accordance
with Policy #5151 and related Regulations within 14 calendar days after moving
into the new District residence.;

d.A
statement that the parent or guardian waives the right to District
transportation to and from the school of origin for all affected students; and

e.A
statement that the parent understands that an exception, if granted, is only
valid for the remainder of the school year in which the move occurs.

An exception may be granted if the following
conditions are met:

a. The
parent or guardian has resided within the District for at least one year as of
the date of the request;

b. Each
student for whom the exception is being requested has attended the school of
origin for at least one full school year;

c. Any
student who attends his or her school of origin rather than the elementary
school within his or her new attendance area will not be entitled to District
transportation;

d. The
school of origin must have sufficient room available so that a new class
section will not be required in order to accommodate the student(s);

If
the parent or guardian subsequently desires to submit an exception request for
an additional school year, such written request must be received by the
Superintendent or his/ her designee no later than April 1 of the calendar year
prior to the school year for which the exception is being requested.

Any
potential failure to insist upon strict compliance with any part of this Policy
or related Regulations, including the procedure for submitting written requests
for exceptions, shall not be construed as a waiver by the District to insist
upon strict compliance with this Policy in either the current school year or
any future school year.

Policy References

5147 CRISIS INTERVENTION & REGULATION

Last Updated Date: 06/18/1998

Revisions History: 06/18/1998

Related Policies & Documents: 5147R

Recognizing
that tragic events which seriously affect students, parents, and staff
members may occur in the schools, community or nation, the Manhasset
Board of Education believes that the District should be prepared with
appropriate measures and staff to assist those in need, should such a
tragedy occur.

The
Board of Education directs the Superintendent to require that each
school develop a Crisis Intervention Plan to assist those individuals
affected by the crisis to face the reality of the situation, to be
helped to express their feelings by supportive and understanding people,
to bring closure to the event, and to return to established routines.
Listed below are the new elementary school attendance boundaries
effective September 2002:

Policy References

5147R CRISIS INTERVENTION REGULATION

Last Updated Date: 06/18/1998

Every school must formulate a School Crisis Intervention Team.

1.Establishment of a School Crisis Intervention Team

1.1 Purpose of the team

The
School Crisis Intervention Team works together to make short and
long-range plans to provide pertinent information and support to staff,
students, and parents.

1.2
Participants on the Team. The principal should establish a School
Crisis Intervention Team consisting of at least the following personnel:

g) Other
individuals as necessary, such as community mental health workers and
faculty members, custodial and maintenance workers, as appropriate.

Every
crisis is different. Some impact on the entire District more than
others. Therefore, the building principal must notify the Superintendent
or his/her designee immediately, so as to determine if an incident
should be treated as a crisis. The following steps must be implemented
depending upon the unique circumstances of the tragedy:

2.Steps to Take During and Immediately After Crisis

2.1
The principal will call the School Crisis Intervention Team together
for debriefing. Team members will share their expertise in an effort to
decide how to deal with staff, students’ and parents’ reactions to the
crisis.

2.2
As soon as possible, all necessary information will be shared with
staff to help dispel rumors and allow for staff to express concerns,
show feelings, and secure knowledge to better assist students. Examples
might include emergency faculty meetings, notes to faculty, or immediate
supervisors speaking with staff.

2.3 The team will determine what local, community, or county resources would best assist the school.

2.4
The team will gather all pertinent information and determine the method
of dissemination for staff and students to have, in order to provide
the necessary support. If appropriate, the team will create a written
statement for staff to convey to students. A letter will also be drafted
to provide information to parents.

2.5
The team will provide necessary information and support to staff,
students, and parents. For example, making arrangements for involvement
in funeral services and support for family, information regarding
memorial services, planning home visits, if necessary, establishing
referral procedures for students who are upset.

2.6
School Crisis Intervention Team members will be made available all day
to circulate in halls, guidance areas, library, faculty, conference room
and classrooms to provide support where required. If additional
personnel are needed, the principal will request support from the
Superintendent.

2.7
The principal will notify staff and students of one location to which
students or individuals in difficulty could be brought. Adequate
publication of this site and its resources will be provided.

2.8
If students are attending a funeral service or wake en masse, members
of the School Crisis Intervention Team will be available prior to the
event to provide support and information. They will accompany students
to the funeral service when possible.

2.9
The principal’s office will serve as the Crisis Center. All staff will
be directed to funnel all information related to the tragedy and all
requests for information to the Crisis Center.

2.10 The team will plan a follow-up faculty meeting for debriefing and to evaluate needs and plan for the next day

2.11 Where appropriate, the team may schedule student assemblies to use the incident as a teaching opportunity.

3.Steps Following First Day of Crisis

3.1 The School Crisis Intervention Team will meet to evaluate the previous day and present needs.

3.2
Extra support will be provided for staff who work directly with
student(s) involved in crisis, or department colleagues, if a faculty
member is involved.

3.3 Experts will be brought in where required.

3.4
A determination will be made as to which students might require further
help and the creation of procedures to meet the situation. Where
necessary, counselors and teachers will communicate relevant information
relating to the status of at-risk students.

3.5
The principal or psychologist will contact the SCA to offer necessary
support to parents on how to help their youngsters through the crisis.

3.6
The team will create a schedule of meetings for them to work together
on a plan of follow-up action as required by the situation.

3.7
The team might plan a “final activity” to signal that the immediate
crisis is over and to help the student body bring closure to the
situation.

4.Establishment of a District Crisis Intervention Team

4.1
Purpose--In the event that the crisis or tragedy has an effect on the
entire District community, a District Crisis Intervention Team will be
put into action.

4.2 Participants on the Team—The team will consist of:

·Superintendent or his/her designee

·Director of Special Education and Pupil Personnel Services

·High School Principal

·District Coordinator of Pupil Personnel Services

·Administrative Assistant for Community Services

·SCA Executive President

Superintendent or Designee
–The Superintendent will work closely with the building principal and
Director of Special Education and Pupil Personnel Services to advise
them on faculty meetings, telephone chains, memos, and letters which
will be used to disseminate accurate information as appropriate to
staff, pupils, and others. The Superintendent and the Office of
Community Relations will be responsible for interacting with the media.

District Coordinator of Pupil Personnel Services
–The District Coordinator of PPS will work closely with the principal
and School Crisis Intervention Team in order to provide technical
information and support. If necessary, he/she will assist the Team by
contracting the Nassau County Critical Incident Response Team. At the
request of the Superintendent and/or Principal, he/she will meet with
psychologists and social workers for all District buildings in order to
assign them to assist the affected School Crisis Intervention Team
and/or offer support to siblings and other children who may be affected
in other buildings.

Director of Special Education and Pupil Personnel Services and the Principal
- The Director of Special Education and Pupil Personnel Services and
the Principal will work closely with the psychologist on the School
Crisis Intervention Team, as well as other Pupil Personnel Services
staff who may be called upon to provide assistance to the school
community.

5.Steps to Take After the Crisis

5.1
The District Crisis Intervention Team will meet to determine what
action will be taken immediately after the crisis. Each member will be
delegated responsibilities. The District Crisis Team will determine what
District and out-of district resources will be needed to assist the
principal, faculty, students, and parents to deal with the tragedy.

5.2
The District Crisis Intervention Team will also meet to debrief and
determine what changes, if any, the team should make in the manner in
which the crisis was handled.

6.Training

6.1
The District Crisis Intervention Team will provide in-service training
to the School Crisis Intervention Teams before a crisis occurs. This
should include a thorough review of the Crisis Intervention Policy and
Regulation and the School Crisis Intervention Plan; additional
in-service training in the area of suicide, divorce, death and dying;
and other crises. The training should provide skills to assist members
of the school community in coping effectively with crisis.

6.2
By the second school faculty meeting of the year, the School Crisis
Intervention Team should review the Crisis Intervention Policy and
Regulation as well as strategies for the classroom teacher in the midst
and aftermath of a school/community crisis.

7.School Crisis Intervention Plan

Each
School Crisis Intervention Team must develop a School Crisis
Intervention Plan that addresses procedures during a bomb scare, fire,
flooding, tornadoes, and other extreme weather conditions, gas and oil
smells, chemical spills, or intruder in the building. This should be
reviewed by the second faculty meeting of the school year.

8.Media Relations

The
Office of Community Services and the Superintendent will be responsible
for interacting with the media. The District will express the sorrow of
the education community and explain what is being done in the District
to help the school community.

Reporters,
TV crews, and other media personnel should be treated courteously and
directed to the Office of Community Services. Special precautions should
be taken to protect personal, confidential information.

Policy References

5150 SCHOOL ADMISSIONS AND ENTRANCE AGE

Last Updated Date: 12/18/2014

Revisions History: 12/18/14, 12/03/1998

Related Policies & Documents: 5150R

The District shall provide a free appropriate public
education to all persons between the ages of five and twenty-one who reside
within the District, have not received a high school diploma, and are entitled
to attend public school in the District.

A veteran of any age who has not yet received his/her
high school diploma and who has been discharged under conditions other than
dishonorable is eligible to attend school upon conditions prescribed by the
Board of Education.

Upon registration, all new students must present:

Proof of date of birth;

Record of immunizations and a health certificate from a duly
licensed physician authorized to practice medicine in New York State; and

Proof of residency.

The Board of Education authorizes the Superintendent
of Schools to establish any and all rules, regulations and procedures necessary
to implement and maintain this Policy.

A child who reaches his or her fifth (5th)
birthday on or before December 1st of the year of matriculation will be eligible
to attend kindergarten in the District. Proof of age must be presented in the
form of a birth certificate, baptismal certificate or passport in accordance
with Education Law §3218 and Commissioner’s Regulations.

First Grade

A child who reaches his or her sixth (6th)
birthday on or before December 1st of any year will be eligible to
attend first (1st) grade in September of that year. A child who
reaches his or her sixth (6th) birthday on or after December 2nd
of any year will not be eligible to enter first (1st) grade until
September of the following year.

Exceptions

A child who applies for
admission after completing a full year of academic instruction either (a) in a
public school kindergarten outside the District or (b) in a non-public kindergarten
registered by the State Education Department, will be placed in the first (1st)
grade, pending observation by the child’s classroom teachers, the Building
Principal and any other school personnel as deemed necessary by the Building
Principal. After these observations are complete, the Building Principal will
determine the final grade placement of the child.

Grades 2 – 6

A child who applies for admission to grades two
(2) through six (6), after completing academic instruction outside the
District, will be placed initially on the grade level that he or she reached
elsewhere. Subsequently, after observation by the child’s classroom teachers,
the Building Principal and any other school personnel as deemed necessary by
the Building Principal, the Building Principal will determine whether there
should be any change in the grade placement of the child.

Grades 7
- 8

A child who applies for admission to grades
seven (7) through eight (8), after completing academic instruction outside the
District, will be placed initially on the grade level that he or she reached
elsewhere. Placement in individual subject courses will include consideration
of coursework completed as indicated by the child’s academic record. These
determinations will be made by the Building Principal working together with
Director of Guidance and any other school personnel as deemed necessary by the
Building Principal.

Grades 9 - 12

A child who applies for admission to grades nine
(9) through twelve (12), after completing academic instruction outside the
District, will be placed initially on the grade level that he or she reached
elsewhere, taking into consideration coursework completed as well as coursework
yet required to be completed in order to meet graduation requirements. Placement in individual subject courses will
include consideration of coursework completed, as indicated by the child’s
academic record. These determinations will be made by the Building Principal
working together with Director of Guidance and any other school personnel as
deemed necessary by the Building Principal.

A grade level placement decision may be
appealed, first to the Building Principal, then to the Superintendent of
Schools, and finally to the Board of Education.

Policy References

5151 ADMISSION OF RESIDENT STUDENTS

Last Updated Date: 12/18/2014

Revisions History: 12/18/14, 06/13/1996

Related Policies & Documents: 5151R

The Board of Education affirms that its primary responsibility is
to provide a free appropriate public education to all children who are of
school age and reside in the District.

Residency is defined as being physically present in the District
with the intent to remain.

Generally, a child is legally presumed to be a resident of the
school district in which his or her parent or legal guardian resides. However,
legal residency may exist under any of the following circumstances:

Another adult with whom the child lives in the
District is the child’s legal guardian pursuant to a court order or other
lawfully issued legal document;

The parent or legal guardian has effected a
total and permanent transfer of care, custody and control of the child to
another adult who resides in the District (except when such transfer has been
made solely to take advantage of the schools of the District);

The child is an emancipated minor pursuant to
the standards of the New York State Commissioner of Education (“Commissioner”);

The child resides apart from his or her
parents or legal guardians for other bona fide reasons (and not solely to take
advantage of the schools of the District); or

The child is otherwise permitted to attend
public school in the District pursuant to Federal or New York State Law.

When the District receives sufficient evidence of an above-listed
circumstance, the child will be entitled to receive a free appropriate public
education from the District.

The District Business Official is responsible for the initial
review of student residency matters.

The District
reserves the right to conduct residency investigations at any time to verify
whether students actually reside within the District. The District also
reserves the right to authorize its school attorney to assess the authenticity
and sufficiency of any evidence that is submitted as proof of residency.

If the District Business Official determines that a child is not
entitled to attend public school in the District as a resident, the child’s
parent, or the person in parental relation, or the child, as appropriate, will
be notified of the procedures for review of that decision in accordance with
District Regulation 5151-R. Prior to making such a determination, the District
Business Official shall afford the child’s parent, or the person in parental
relation, or the child, as appropriate, the opportunity to submit information
concerning the child’s right to attend public school in the District.

An appeal of the decision of the District Business Official can be
made to the Superintendent of Schools, as the Board’s designee, in accordance
with Regulation 5151-R. In the event that the Superintendent of Schools issues
a final determination that a child is not entitled to attend public school in
the District as a resident student, the child’s parent, or the person in
parental relation, or the child, as appropriate, will receive notice of how to
appeal such determination to the Commissioner in accordance with New York State
Education Law Section 310 and applicable Commissioner’s Regulations.

The Board of Education authorizes the Superintendent
of Schools to establish any and all rules, regulations and procedures necessary
to implement and maintain this Policy.

The Board of Education recognizes its responsibility to identify
homeless children within the Manhasset School District (“District”), encourage
their enrollment and eliminate existing barriers to their education. The Board
will provide homeless children attending the District’s schools with access to
the same free and appropriate public education and other school programs as
other children.

A homeless child is a child who lacks a fixed, regular, and
adequate nighttime residence or who has a primary nighttime location in a
public or private shelter designed to provide temporary living accommodations,
or a place not designed for, or ordinarily used as, a regular sleeping
accommodation for human beings. This definition also includes a child who
shares the housing of others due to loss of housing, economic hardship, or
similar reason; lives in motels, hotels, trailer parks, or camping grounds due
to the lack of alternative adequate accommodations; lives in a car, park,
public space or abandoned building, substandard housing, bus or train station
or similar setting; has been abandoned in a hospital or is awaiting foster care
placement; or is a migratory child who qualifies as homeless. An unaccompanied
youth is a homeless child for whom no parent or person in parental relation is
available.

A homeless child has the right to attend school in either the school
of origin (i.e., where he/she resided before becoming homeless or the school
he/she was last enrolled in), the school in the district of current location (i.e.,
where he/she currently resides as a result of his/her homelessness) that he/she
is entitled to attend based on attendance zone or general eligibility, or a school
in a district participating in a regional placement plan. The homeless child is
entitled to attend the designated school on a tuition-free basis for the
duration of his or her homelessness. If the child becomes permanently housed,
the child is entitled to continue attendance in the same school building until
the end of the school year and for one additional year if that year constitutes
the child’s terminal year in such building. If a homeless child completes the
final grade level in his / her school of origin, the child may also attend the
designated receiving school at the next grade level.

The Superintendent of Schools shall develop procedures necessary
to expedite the homeless child’s access to the designated school. Such
procedures shall include:

1.Admission: Upon designation, the District shall
immediately admit the homeless child to school, even if the child is unable to
produce records normally required for enrollment, such as previous academic
records, medical or immunization records, proof of age or residency or other
documentation and even if there is a dispute with the child’s parents regarding
school selection or enrollment. During a dispute, the student may continue
attending the school until final resolution of the dispute, including all
available appeals. Homeless children will have the same opportunity as other
children to enroll in and succeed in the District’s schools. They will not be
placed in separate schools or programs based on their status as homeless. The District shall eliminate barriers to
identification, enrollment and retention of homeless children, including
barriers to enrollment and retention due to outstanding fees, fines or
absences.

2.Transportation: The District shall provide transportation
for homeless students who currently reside within the District as required by
applicable law, as described in the accompanying regulation.

3.School
Records: For
homeless students who attend school outside the District, the District shall,
within five days of receipt of a request for records, forward a complete copy
of the homeless child’s records including proof of age, academic records,
evaluation, immunization records and guardianship documents, if applicable. For homeless students attending school in the
district, the district shall request the student’s records (academic, medical,
etc.) from the school the student last attended.

4.Coordination: The District
shall coordinate with local social services agencies and other entities
providing services to homeless children and their families for the provision of
services to homeless children, and shall coordinate with other school districts
on issues of prompt identification, transportation, transfer of records, and
other inter-district activities. This
shall include ensuring the provision of appropriate services to homeless
students with disabilities who are eligible for services under either Section
504 or IDEA.

Information about a homeless child’s living situation shall be
treated as a student education record, and shall not be deemed to be directory
information under FERPA (see Policy 5500).

The Superintendent shall designate a District Liaison (“District
Liaison”) for homeless children and shall ensure that this person is aware of
his or her responsibilities under the law. The Superintendent shall ensure that
the liaison receives appropriate professional development on identifying and
meeting the needs of homeless students, including the definitions of terms
related to homelessness. The District’s Liaison’s responsibilities shall
include, but shall not be limited to, ensuring that:

1.Parents
or guardians of homeless children are informed of the educational and related
opportunities available to their children, and are provided with meaningful
opportunities to participate in the education of their children;

2.Parents
and guardians and unaccompanied youth are fully informed of all transportation
services available to them, and are assisted in accessing them;

3.Enrollment
disputes involving homeless children are promptly mediated and resolved;

4.School
personnel, through outreach and in coordination with shelters and social
service agencies and other appropriate entities, identify homeless children,
including homeless preschoolers;

5.Homeless
children receive educational services, including Head Start and preschool
services to which they are eligible, as well as referrals to health care and
other appropriate services for homeless children and their families;

6.Public
notice of the educational rights of homeless children is disseminated in
locations frequented by homeless unaccompanied youth and parents/guardians of
homeless children, in a manner and form understandable to them;

7.Staff
who provide services to homeless students receive required professional
development and support on identifying and meeting the needs of homeless
students;

8.Homeless
unaccompanied youth are informed of their rights, are enrolled in school, and
have opportunities to meet the same state standards set for all students,
including receiving credit for full or partial coursework earned in a prior
school pursuant to Commissioner’s regulations.

In accordance with law and regulation, the District will offer a
prompt dispute resolution process (described in more detail in the accompanying
Regulation 5151).

In accordance with the Regulations of the State Commissioner of
Education (“Commissioner”), the District shall collect and transmit to the
Commissioner information necessary to assess the educational needs of homeless
children within the State.

Each
school in the Manhasset School District (“District”) shall maintain forms
provided by the New York State Commissioner of Education (“Commissioner”) for
designating a homeless child’s district of attendance. These forms must be
provided to any homeless child or parent or guardian who seeks to enroll a
child in school. The District Liaison (“District Liaison”) for homeless
students shall assist the homeless child and/or parent or guardian in
understanding their rights under the law, and shall provide them with
information regarding the educational and related opportunities available to
them.

School
placement decisions for homeless children will be based on the “best interest
of the child” and shall consider student-centered factors such as the effect of
mobility on student achievement, education, health and safety. Unless doing so
is contrary to the wishes of the child’s parent or guardian, to the extent
possible, a homeless child will continue to attend the school of origin (the
school the child attended when he or she became homeless).

If the
District wishes to send a homeless child to a school other than the school of
origin or a school requested by the parent or guardian, the Superintendent or
designee shall provide the parent or guardian (or child, if an unaccompanied
youth) with a written explanation of its decision, together with a statement
regarding the right to appeal the placement, which shall be in a manner and
form understandable to them. The Superintendent or designee shall refer any
such dispute to the District Liaison for for resolution. The homeless child
must be enrolled in the school sought by the parent or guardian pending final resolution
of the dispute, including all available appeals.

I.Admission Procedures

Upon
designation, the Superintendent of Schools or designee shall immediately:

1.Review the designation form to ensure that it
is complete;

2.Admit the homeless child even if the child or
his/her parent or guardian is unable to produce records normally required for
enrollment, or the student has missed application or enrollment deadlines, or
there is an unresolved dispute regarding school selection or enrollment;

3.Where applicable, make a written request to
the school district where the child’s records are located for a copy of the
homeless child’s school records;

4.Notify the District Liaison of the child’s
admission. The District Liaison shall:

a.Notify the child and/or the parent or guardian
of the educational and related opportunities available to homeless children,
including transportation;

b.Ensure that the child receives the educational
services for which such children are eligible, including Head Start, Early Head
Start and preschool programs if administered by the District;

d.Ensure that any enrollment disputes are
mediated promptly and in accordance with law;

e.When assisting unaccompanied youth in
placement or enrollment decisions, give priority to the views of such youth,
and inform them of their status as “independent students” for purposes of
applying for federal financial aid for college and assist with that process;
and

The
Superintendent or designee shall forward a copy of the designation form to the
Commissioner and the school district of origin where applicable.

II.Transportation

Unless
the homeless child is entitled to transportation provided by the Department of
Social Services or Office of Children and Family Services, the District shall
provide transportation services to the child in accordance with applicable law.
A designated school district that must provide transportation to a homeless
child is not required to provide transportation in excess of 50 miles one way,
unless the Commissioner determines that it is in the best interest of the
child.

Transportation must be provided when the district receives notice
of a child’s homeless status, as well as during the pendency of disputes. If a child is receiving transportation to
his/her school of origin and obtains permanent housing during the school year,
the student has the right to continued transportation services to the school of
origin until the end of the academic year, as well as if the student completes
the final grade level in a building, or attends the designated receiving school
at the next level.

III.Dispute Resolution Process

If,
after the Superintendent reviews the designation form (STAC-202), he/she finds
that the student is either not homeless, not entitled to attend the District’s
school, or not entitled to transportation (if requested), then the
Superintendent or designee will do the following:

1.Contact the District Liaison to assist in the
dispute resolution process.

2.Contact the student and parent (if available)
and inform them of their opportunity to provide more information prior to the
District making a final determination.

If,
after consideration of any additional information and input from the District
Liaison, the Superintendent makes a final determination that a student is not
homeless, or not entitled to enrollment or transportation, then he/she must
provide the student’s parent or guardian, or the student, if the student is an
unaccompanied youth, with written notice that the student is not entitled to their
request. This written notice must also:

1.State the rationale/basis for the District’s
determination;

2.State the date as of which the student will be
excluded from the District’s schools (or transportation);

3.Advise that the District’s final determination
may be appealed to the Commissioner;

4.Provide the name and contact information for
the District Liaison;

5.Inform the student’s parent or guardian or the
student, if the student is an unaccompanied youth, that the District Liaison is
required to assist him/her in filing such an appeal; and

6.Include, as an attachment, the form needed to
file an appeal to the Commissioner.

The
Superintendent must ensure that the District’s final decision is delivered to
the parent, guardian or unaccompanied youth in a timely manner. The student
must remain enrolled in the District and receive transportation (if requested)
until the District makes a final determination and for a minimum of 30 days
after the determination to give the student’s parent or guardian or
unaccompanied youth the opportunity to appeal to the Commissioner.

If the
parent/guardian or student commences an appeal to the Commissioner within 30
days of the final determination, then the homeless child or youth will be
permitted to continue to attend the school in which s/he is enrolled at the
time of the appeal and/or receive transportation to that school until the
Commissioner renders a decision.

Policy References

5151R ADMISSION OF RESIDENT STUDENTS REGULATION

Last Updated Date: 12/18/2014

Revisions History: 12/18/14, 06/13/1996

Related Policies & Documents: 5151, 5152

I. Verification of Residency – Registration

To demonstrate residency, at least one of
the following forms of proof must be submitted to the Office of the Central
Registrar:

Current receipt for rent;

Property title;

Property mortgage; or

Property lease agreement that is in effect during the school year
for which enrollment is requested.

Also required to demonstrate residency are at
least three of the following documents that demonstrate service to
the District residence:

Current electric bill;

Current landline telephone
bill;

Current water utility
bill;

Current gas or oil utility
bill;

Current bank statement;
and/or

Current television cable
or internet bill.

The
District may accept other sufficient proof of residency in accordance with all
applicable Commissioner’s Regulations in order to be flexible in making
residency determinations when individuals cannot provide standard proofs of
residency.

The
District reserves the right to conduct residency investigations at any time, to
engage the services of private investigators, and to make both announced and
unannounced home visits in order to verify whether students actually reside
within the District. The District also reserves the right to have its school
attorney assess the authenticity and adequacy of any evidence that is submitted
as proof of residency.

Uncertainty as to whether a residence is within
the geographical boundaries of the District or a particular elementary school
attendance zone shall be referred to the Office of the Central Registrar for
clarification.

II. Written Notice of Non-residency Determinations

In the event that the Superintendent of Schools determines
that a child is not entitled to attend public school in the District, the Superintendent of Schools shall, within two business
days, provide written notice of such determination to the parent, person
in parental relation or the child (as appropriate).
The notice shall state:

That the child is not entitled to attend the public schools of the
district;

The specific basis for the determination that the child is not a
resident of the school district, including but not limited to a description of
the documentary or other evidence upon which such determination is based;

The date as of which the child will be excluded from the district;
and

That the determination of the board may be appealed to the
Commissioner of Education, in accordance with Education Law, section 310,
within 30 days of the date of the determination, and that the instructions,
forms and procedures for taking such an appeal, including translated versions
of such instructions, forms and procedures, may be obtained from the Office of
Counsel at www.counsel.nysed.gov, or by mail addressed to the Office of
Counsel, New York State Education Department, State Education Building, Albany,
NY 12234 or by calling the Appeals Coordinator at (518) 474-8927.

III.Children in Foster Care

To enroll a nonresident child in foster care,
the District must receive sufficient evidence that an individual has been duly
appointed to serve as the child’s foster care parent, and sufficient evidence
that such foster care parent resides in the District. When a student in foster
care is admitted into the District, the Office of the Central Registrar shall
notify the District
Business Official as soon as practicable in order to
facilitate the recovery of tuition from the school district in which the child resided
at the time he or she was placed in foster care in accordance with New
York State Education Law Section 3202.

Any requests for admission of a nonresident
student will be reviewed in accordance with District Policy No. 5152
(“Admission of Non-Resident Students”) and New York State law.

The Board of Education affirms that its primary
responsibility is to provide a free appropriate public education to all
children who are of school age and reside in the District. Generally, only
resident students are entitled to attend District public
schools. Nonresident students may only attend District public schools as
specifically set forth below.

Former Residents

A parent, guardian or person in parental relation who moves
out of the District after January 1st may submit a written
request to the Board of Education to have their child continue attending public
school in the District until the end of that school year and for one additional
year if andonly if that additional year is
the child’s last year in a particular school building. If the
request is granted, the nonresident will be charged the full cost of
nonresident tuition for the full period in which each child attends public
school in the District as a nonresident student.

The nonresident must agree to pay the prorated amount of
nonresident tuition for the full period of time in which such nonresident
resides outside of the District. Such nonresident tuition shall be
computed in accordance with Part 174 of the Regulations of the New York State
Commissioner of Education (“Commissioner”). The nonresident must submit a duly
executed nonresident tuition contract (“Tuition Contract”) to the District no
later than 14 calendar days from the date of moving out of the District.

Nonresident students are not entitled to District
transportation.

Students who are no longer district residents due to
homelessness are addressed in Policy 5151, Homeless Children. This policy is not applicable to homeless
students entitled to attend district schools under federal and state law and
regulations, who may not be currently residing in the district (see Policy
5151, Homeless Children). Homeless students who are not entitled to attend
district schools under federal and state laws may be considered for
non-resident enrollment under this policy.
This policy is also not intended to cover students who are placed in
district programs by agreement with, and paid for by, another school district.

Policy References

Education Law �3202

5152.1 ADMISSION OF EXCHANGE STUDENTS

Last Updated Date: 02/05/2015

Revisions History: 02/05/2015, 08/31/1998, 09/04/1997

Related Policies & Documents: 4350, 5152.1R

The Board of Education recognizes the
cultural enrichment derived from welcoming non-immigrant, foreign students into
the educational program and encourages District participation in an exchange student
program. Exchange students covered by this policy are generally in the District
for a one-year academic program.

The District, through the Board of Education,
retains the sole discretion to deny admission to any exchange student not
meeting all of the requirements set forth in this policy and regulation. The
District may also terminate any approval of an exchange student program when
the Board believes that such termination would be in the best interest of the
District.

1. The
District recognizes only those organizations designated as “Exchange-Visitor
Programs” by the United States Department of State, pursuant to federal
regulations, as sponsoring organizations for the exchange of students. Any such
organization must supply proof of designation prior to recognition. These
Federal regulations state that no single sponsoring program may place more than
five exchange students and two exchange students of the same nationality may
not be placed in a single home, unless an exception is granted by the United
States Department of State. (22 CFR §§ 62.25 (f)(6); 62.25 (l)(1)(ii) (b)(5)).

2. No
exchange students subject to this policy and regulation shall be brought into
the District by an Exchange-Visitor Program unless he or she has been accepted
in writing as a student by the Superintendent of Schools or a designee.

3. Eligible
exchange students will be allowed to attend Manhasset High School and will be
provided bus transportation to and from the High School free of charge. When an
exchange student is accepted for admission pursuant to this policy and
regulation, the letter of acceptance shall include a statement that tuition
shall be waived for the student.

4. The
District will accept no more than five exchange students per program in any
school year.

Policy References

22 USC Chapter 33;

22 CFR Part 62, Exchange-Visitor Program;

Education Law � 1709(13);

Matter of Jones, 24 Ed Dept Rep 110, Dec. No. 11,335 (1984)

5152.1R ADMISSION OF EXCHANGE STUDENTS REGULATION

Last Updated Date: 02/05/2015

Revisions History: 02/05/2015, 7/6/2009, 6/13/1996

Related Policies & Documents: 5152.1

In order for a Building Principal to furnish a letter
of approval to an exchange student program for the acceptance of a student, the
following regulations apply:

Only foreign students 15 years and older, who are eligible for
graduation, will be accepted.

The student must have demonstrated in his/her home school a level
of scholastic achievement to indicate the possibility of success in the High
School.

Proficiency in the English language is required. If an exchange student
is placed in the District and the District determines that the student is
deficient in English language proficiency, the sponsoring program will do one
of the following, according to the decision of the District:

terminate the student’s placement; or

provide, and pay for, tutorial help until the student reaches
proficiency, as determined by the District.

The exchange student’s records and credentials, including English
translation, indicating all academic institutions attended courses studied and
grades received in secondary school, must be available to school officials no
less than three weeks prior to the departure from the student’s home or by June
15 for admission the following September. Exchange students will not be admitted
once the school year has begun.

All exchange student applications will be reviewed by the exchange
student advisor, appropriate counselor, and the Building Principal. After the
review, a recommendation for the approval or rejection of the application will
be submitted to the Superintendent.

Verification of health and accident insurance with a minimum limit
of $15,000 will be accepted.

The student must enroll for a full course of study, on a full-time
basis.

The student must conform to established standards of acceptable
behavior and conform to the rules and regulations of the High School.

The District reserves the right to deny admission to any student
not meeting all the requirements set forth in this policy and regulation.

Any letter of acceptance furnished to an exchange student
program will state that tuition will be waived, unless the Board determines
otherwise.

Registration; Graduation

The exchange student must present himself/herself for registration
prior to the first day of classes for the current semester.

At the time of registration, the exchange student will be given a
form, to be signed by him/her, the host family, and a representative of the
sponsoring organization, indicating compliance with the conditions as stated in
this policy.

The student will be granted a certificate upon completion of an
approved course of study. Exchange students, if eligible to graduate, will be
allowed to participate in commencement exercises, as appropriate.

Termination of Progress

An exchange student's participation may be terminated
at any time by school officials for failure to abide by established guidelines,
including:

satisfactory academic achievement, as demonstrated by achieving a
passing grade in at least three academic courses per semester;

established school rules and regulations;

regulations established by the sponsoring organization; and/or

school
policies regarding attendance and excessive absences.

Revocation or Suspension of Sponsoring Organization

If a sponsoring organization provides an invalid
guarantee or documentation, acceptance of exchange students from that
organization in the future will be dependent upon proof of compliance with
District policy.

In
assigning students to classes, the following criteria shall be
considered: age, social and emotional maturity, and achievement in
relation to individual ability, in order to assure appropriate
assignments.

It
is the District's policy to assign students to classes in order to
provide suitable classroom conditions for learning within a framework of
individualization of instruction and balance in classroom organization.

Transfers
in regular attendance at a prior school will usually be placed at the
level to which they were previously assigned. In addition to prior grade
level, however, the Board of Education may utilize testing to ascertain
proper grade level.

A
parent/guardian may appeal a placement decision first to the Principal,
then to the Superintendent, and finally to the Board of Education.

Policy References

5154R ASSIGNMENT OF STUDENTS TO CLASSES REGULATION

Last Updated Date: 09/03/2004

Revisions History: 09/03/2004, 12/03/1998

Individual
elementary classroom teachers will create small groups of their own
students that are well balanced in every respect. Elementary inclusion
students then will be pre-placed and assigned to the fewest number of
teachers on each grade level (with a maximum of FIVE students per
class). Then, all remaining students will be equally distributed across
the grade level.

Elementary
classroom teachers will meet on each grade level to combine these
smaller groups into heterogeneous class sections based upon the number
of expected sections on each grade level. These groups will be balanced
for gender, race, academic achievement, social-emotional development,
etc.

Teachers
for each elementary class of students will be assigned to each new
class section. These new class groupings will be carefully reviewed by
the sending teacher.

Before
the placement lists are considered final, they will be circulated among
all staff: specialists, psychologist, social worker, and principals to
review and ensure that the classes at each grade level are balanced and
that all children are placed in a class in which the student/teacher and
student/student match are appropriate. If a concern is raised, the
procedure will continue until the concern is resolved. The elementary
building principal is responsible for final placement decisions.

Policy References

Education Law ��1709, 3202

5155 STUDENT WITHDRAWAL FROM SCHOOL

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5150

Before
a student over the compulsory attendance age of six may be dropped from
enrollment, he/she must have been absent for twenty (20) consecutive
school days and statutory procedures must be followed. It is the
responsibility of the Principal to ensure that the procedures set forth
below are followed:

1.The Principal shall schedule and notify in writing both the student and his/her parents or guardians of an informal conference.

2.and
ascertain whether reasonable changes in the student's educational
program would encourage and facilitate his or her re-entry or
continuance of study.

3.The
student and his/her parents or guardians shall be informed orally and
in writing of the student's right to re-enroll at any time in the
school, if he or she is otherwise qualified under law.

4.If
the student or his/her parents or guardians fail after reasonable
notice to attend the informal conference, the student will be dropped
from the rolls of the school, provided that he or she and the
parents/guardians have been notified, in writing, that they may re-enter
at any time if otherwise qualified under the law.

5.The
school will send a letter to the parents/guardians requesting
information from the school at which their child is now attending.

Policy References

Education Law �3202(1-a)

5160 STUDENT ABSENCES AND EXCUSES

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 4710, 5100, 5161

Regular
attendance and punctuality are essential for steady progress of the
student throughout school life. The following reasons for student
absences from schools are recognized as valid by the Board of Education:

1.sickness of the student;

2.death in the family;

3.impassable roads or weather making travel unsafe;

4.religious observance or instruction (pursuant to Policy 5182);

5.approved school-sponsored trips;

6.quarantine; and

7.required court appearances.

Any other absence is considered illegal and by law must be so marked on the official school record of the student.

It
is the parent's/guardian's responsibility to phone the attendance
office between 7:30 a.m. and 9:00 a.m. on the morning of the absence.
Upon their return to school, students should also submit a written note
from their parents/guardians explaining the reason for the absence.

State aid is based on attendance and all absences, excused or illegal, cause loss of State aid to the School District.

Policy References

Education Law ��1709(2); 3202(1-a); 3212; 3024; 3025

8 NYCRR � 175.6

5161 TRUANCY AND TARDINESS

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5100, 5160

Truancy
and chronic tardiness are disruptive to both teachers and fellow
students and therefore will not be tolerated. The Board of Education
believes it is important to ensure students are attending class, as well
as arriving to class on time, since these are essential aspects of
ensuring an orderly and conducive environment for learning.

Absence
and tardiness, whether the fault of the child or the parent, cannot be
excused except for the reasons cited in policy 5160. Since truancy and
excessive tardiness are not conducive to good work habits or learning,
parents should make every effort to have their children in school every
day and on time.

In situations where the tardiness is excessive, the school will notify parents in writing.

Policy References

5162 STUDENT DISMISSAL PRECAUTIONS

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5162R

No
student may be released from school to anyone other than the parent,
guardian or child protective services personnel and law enforcement
officers pursuant to law, unless the name of the individual seeking
release of the student appears on a list provided by the parent or
guardian.

Parents
are urged to make appointments with physicians, dentists, special
tutors, etc., after school hours. If a release from school is necessary,
parents should make note of the date, time and reason for the release.
Children cannot be excused without advanced written request by a
parent/guardian.

A
student may be released to either parent unless a custodial parent
supplies the Principal with a certified copy of a divorce decree or
court order of separation or custody providing evidence to the contrary.

Policy References

Education Law �3210(1)(c)

5162R STUDENT DISMISSAL PRECAUTIONS REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

No
student may be released from school to anyone other than the parent,
guardian or child protective services personnel and law enforcement
officers pursuant to law, unless the name of the individual seeking
release of the student appears on a list provided by the parent or
guardian. The Principal or his/her designee shall maintain a list of
individuals who are authorized to obtain the release of students in
attendance at the school.

Parents
or guardians may submit a list of individuals authorized to obtain the
release of their children from school at any time after the child's
enrollment. The signature of the parent or guardian must be on or
attached to such list.

A parent or guardian may amend a list submitted pursuant to this regulation at any time, in writing.

Certified
copies of any court orders or divorce decrees provided by the custodial
parent, which restrict a parent's ability to seek the release of their
child, shall be maintained by the Principal or his/her designee.

If
any individual seeks the release from school of a student, he or she
must report to the school office and present identification deemed
satisfactory by the Principal or his/her designee. The Principal or
his/her designee must check the authorized list and relevant court
orders or divorce decrees before a student may be released. Particular
caution should be exercised when the person seeking the release of a
child exhibits to the school official an out-of-state custody order.

Early
excuses for emergency reasons should be requested in writing by a
parent/guardian. Medical releases are handled through the Health Office.
All other reasons for release must go through the Main Office, and
students must be picked up in the Main Office. The person seeking the
release must sign the register in the office.

In
the event of an emergency that is confirmed by the Principal, he/she
may release a student to some individual not appearing on the approved
list only if the parent or guardian has been contacted by the Principal
and has approved the release.

Policy References

5170 STUDENT ATTENDANCE ACCOUNTING & REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5170R, 5500

In
accordance with state law, school attendance records shall be kept for
use in enforcement of the Compulsory Education Law, and as the source
for the average daily attendance used to determine the state aid
allocated to the School District.

Policy References

Education Law ��3024; 3025; 32118 NYCRR Pt. 104

5170R STUDENT ATTENDANCE ACCOUNTING

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Attendance accounting procedures shall:

1.conform with State standards,

2.provide a consistent and accurate record of absences,

3.incorporate a verification procedure in order to detect attendance discrepancies, and

A
student will be released for religious instruction for a maximum of one
hour each week upon the presentation to his/her Principal of a parental
request in writing. The hour shall be designated at the close of either
the morning or afternoon session, or both, at a fixed time. The
designated time shall be the same for all students in the same unit in
each separate school, unless the Board determines otherwise.

The
courses for which such "released" time will be granted must be
maintained and operated by or under the control of a duly constituted
religious body. Students must be registered for the courses and a copy
of the registration filed with the Principal. Reports of student
attendance in such courses must be filed with the Principal at the end
of each semester.

During
the period of released time, no new instruction or field trips shall be
scheduled for students remaining in their regular school classes.
Individual instruction of a review, remedial, enrichment nature may be
carried on.

Policy References

8 NYCRR �109.2; Education law 3210

Zorach v Clauson, 343 U.S. 306 (1952)

5182R RELEASED TIME FOR RELIGIOUS INSTRUCTION REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

1.On
the elementary school level, no more than one hour of each week is set
aside for religious education for the child who is registered.

2.The Principal will supply church authorities with the public school Tuesday lists of absentees and special passes.

3.After
two or more illegal absences of a student, the Principal will inform
the parents that unless regular attendance is maintained, the student
will be reassigned to his public school schedule.

4.The Principal will notify religious authorities immediately if a student is withdrawn from religious instruction.

Policy References

5191 STUDENTS WITH HIV-RELATED ILLNESS

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 4315.1, 5191R, 5420, 8123

The
Board of Education recognizes the public concern over the health issues
surrounding Human Immunodeficiency Virus Infection (HIV). The Board
also recognizes, based upon the current state of medical knowledge, that
the virus associated with AIDS is not easily transmitted and that there
is no evidence that the HIV virus can be transmitted by casual social
contact in the open school setting.

The
Board acknowledges the rights of those students diagnosed as being HIV
positive to continue their education as well as the rights of all
students in the School District to learn and participate in school
activities without being subjected to signi­ficant risks to their
health. The Board also takes notice that under current law and
regulations the disclosure of confidential HIV-related information must
be strictly limited.

Accordingly,
it is the policy of the Board that no student be shall be denied the
opportunity to attend school, continue his/her education or take part in
school-related activities solely on the basis of being diagnosed as
being HIV positive.

The
Superintendent of Schools is hereby directed to develop administrative
regulations in regard to the education of students diagnosed as having
AIDS or being HIV-infected.

The
Superintendent also shall establish and imple­ment, and all school
personnel shall comply with, guidelines and appropriate infection
control procedures for dealing with all spills of blood and other body
fluids in or on school premises and grounds. The Superintendent should
consult public health officials and/or the school physician, as
appropriate, for the most current methods and information pertaining to
such procedures.

In
addition, the Superintendent shall develop and immediately implement
inservice education and training for all school personnel concerning
AIDS and HIV infection and infection control procedures to be followed
in the case of all spills of blood and other body fluids.

Policy References

Public Health Law, Article 27-F

Education Law ��4401; 4401-a

8 NYCRR �200

10 NYCRR �63

5191R STUDENTS WITH HIV-RELATED ILLNESS REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Definitions

“HIV-infection”

means infection with the human immunodeficiency virus or any other agent identified as a probable cause of AIDS

"HIV-related illness"

means any clinical illness that may result from or be associated with HIV infection.

“AIDS”

means
Acquired Immune Deficiency Syndrome, as may be defined from time to
time by the Centers for Disease Control of the United States Public
Health Service.

“HIV-related test”

means
any laboratory test or series of tests for any virus, antibody, antigen
or etiological agent whatsoever, thought to cause or indicate the
presence of HIV infection.

"Protected individual"

shall
mean a person who is the subject of an HIV-related test or who has been
diagnosed as having HIV-related illness, HIV infection, or AIDS.

"Capacity to consent"

means
an individual's ability, determined without regard to such individual's
age, to understand and appreciate the nature and consequences of a
proposed health care service, treatment or procedure, and to make an
informed decision concerning such service, treatment or procedure.

“Confidential HIV-related information”

means
information, if in the possession of a person who provides health or
social services or who obtains the information pursuant to a release of
confidential HIV-related information, concerning whether an individual
has been the subject of an HIV-related test, or has HIV infection,
HIV-related illness, or AIDS, or information which identifies or
reasonably could identify an individual as having one or more of such
conditions, including information pertaining to such individual’s
contacts (contacts) is defined as an identified spouse, sex partner, or a
person with whom the protected individual has shared hypodermic needles
or syringes).

“Release of confidential HIV-related information”

means
a written authorization for disclosure of confidential HIV-related
information which is signed by the protected individual, or if the
protected individual lacks the capacity to consent, a person authorized
pursuant to law to consent to health care for the individual. Such
release shall be dated and shall specify to whom disclosure is
authorized, the purpose for such disclosure and the time period during
which the release is to effective. A general authorization for the
release of medical or other information shall not be construed as a
release of confidential HIV-related information, unless such
authorization specifically indicates its dual purpose as a general
authorization and an authorization for the release of confidential
HIV-related information and complies with this definition.

Confidentiality and Release of Information

Manhasset
Union Free School District officials and employees shall keep
HIV-related information confidential, regardless of how it was obtained.
By law, the information shall not be disclosed to any person, unless:

1.the
protected individual (or a person with capacity to consent) has
completed and signed the Health Department Authorization for Release
Form (“Authorization Form”);

2.a court order has been granted; or

3.such disclosure is to a person to whom disclosure is authorized by law.

The
Superintendent or designee shall initiate all action regarding the
completion of Authorization Forms. All medical information and written
documentation of discussions, telephone conversations, proceedings and
meetings will be kept by the Superintendent in a secure location. Access
to these files will only be granted to those persons named on the
Authorization Form.

If
disclosure occurs pursuant to a signed Authorization Form or court
order, the information shall only be released to those listed on such
form or order, for the time period specified, and only for the stated
purpose. Such forms shall be signed by the protected individual or when
the protected individual lacks capacity to consent, a person authorized
by law to consent to health care for the student. Questions in regard to
such capacity shall be referred to the Attorney for the School
District.

Penalties

Persons
who disclose or compel another person to disclose or procure disclosure
of confidential HIV information to unauthorized parties or who fail to
obtain informed consent for the HIV test may be subject to a $5,000
penalty and, if the disclosure is willful, a criminal misdemeanor
charge.

No
school official shall require any student to undergo an HIV-related
test. HIV-related testing of any student may only take place if the
school has first received the written informed consent of the person to
be tested on a form approved by the State Health Department. Such
consent shall only be given by an individual with capacity to consent as
defined above.

Procedures

1.The
following procedures shall be followed in any instance where the School
District receives confidential HIV-related information concerning a
student from the student and/or parent/guardian of the student without
benefit of an Authorization Form or court order.

a.Any
District employee to whom the information has been given shall request a
meeting with the parent/guardian for the purpose of discussing the
student's condition, concerns, and, if warranted, educational
alternatives. The District employee shall explain the benefits of
signing an Authorization Form and ask the parent/guardian to do so,
indicating the school personnel with whom this information can be shared
in order to ensure the delivery of appropriate educational services.
School or public health personnel cannot be consulted about the
particular individual until the appropriate Authorization Form has been
properly executed.

b.If
a school officer or employee, who has not been made privy to
confidential HIV-related information, reasonably believes that a student
poses a clear and imminent danger to an individual whose life or health
may unknowingly be at significant risk as a result of contact with the
person, he/she should express these concerns to the Superintendent or
designee. The Superintendent or designee may attempt to obtain an
Authorization Form for release of HIV-related information from the
parent/guardian or someone else with the capacity to consent. School or
public health personnel cannot be consulted about the particular
individual until the appropriate Authorization Form has been properly
executed. Should this request be refused, the Superintendent may
recommend to the Board of Education that the District seek and order for
disclosure of confidential HIV-related information, pursuant to Public
Health Law Section 2785.

2.The
following procedures will be followed in any instance where the School
District receives confidential HIV-related information concerning a
student through the Authorization Form or through a court order.

a.The
Superintendent or designee to whom the HIV-related information has been
released may request a meeting with the parent/guardian and the student
for the purpose of discussing educational alternatives. Such
alternatives may include homebound instruction during periods of
short¬-term illness as well as provision of educationally related
support services. If a parent concurs in writing to the provision of
educational alterna¬tives, no referral to the Committee on Special
Education (CSE) will be made. All staff members who will be involved in
the discussion and/or delivery of special support services must be
listed on the Authorization Form.

b.In
the event that an officer or employee, who has been made privy to
confidential HIV-related information pursuant to an Authorization Form
or court order, reasonably believes that a student may unknowingly
present a clear and imminent danger to the life or health or another
individual as a result of contact with that person, the officer or
employee shall discuss this concern with the Superintendent or designee.

If
the Superintendent has been given the authority, through the
Authorization Form, to inform such person who may be at a significant
risk, he/she should proceed to do so. If the Superintendent does not
have this authority, he/she should attempt to obtain an Authorization
Form from the individual or someone else with the capacity to consent.
Should this request be refused, the Superintendent may recommend to the
Board of Education that the District seek an order for disclosure of
confidential HIV-related information, pursuant to Public Health Law
Section 2785.

If
a District officer or employee who has been made privy to confidential
HIV-related information pursuant to an Authorization Form or court order
reasonably believes that a student may present a clear and imminent
danger to an individual whose life or health may unknowingly be at
significant risk as a result of contact with the person, he/she should
make a referral of the student to the CSE, if appropriate.

After
consulting with appropriate medical authorities, the Superintendent or
designee shall determine whether or not to refer the student to the CSE.
If appropriate, authorized District personnel shall also encourage the
student/family to seek advice from AIDS counselors regarding responsible
behavior.

3.If
a District employee suspects that a student may have a disability,
whether or not the staff member has been made privy to confidential
HIV-related information, the staff member shall refer such student in
writing to the CSE, or to the building administrator of the school which
the student attends, in accordance with Part 200.4 of the
Commissioner's Regulations.

4.If a student has been referred to the CSE and the CSE reasonably believes either:

a that
the student may present a clear and imminent danger to an individual
whose life or health may unknowingly be at significant risk as a result
of contact with the student, or

b that
the student has or is suspected of having a disability and that the
condition may be due, in whole or in part, to HIV-related illness, then
the CSE shall inform the Superintendent or designee. The Superintendent
or designee shall attempt to obtain an Authorization Form from the
student or someone else with the capacity to consent.

In
the event the request is refused, the Superintendent may recommend to
the school board that the District seek an order for disclosure of
confidential HIV¬-related information, pursuant to Public Health Law
§2785. If no such consent or court order is obtained, the District shall
take no further action in this matter and all appropriate school
employees shall be instructed not to disclose any information pertaining
to this case.

If
an Authorization Form is properly executed, the information shall be
disclosed only to those individuals listed on the Form and only for
purposes specified and for the specified period of time.

When
seeking the confidential information through either said Form or court
order, the Superintendent shall attempt to have the person or court
agree to disclose such information to the CSE, and may attempt to have
the person or court agree to disclose such information to the classroom
teachers and/or school personnel who will be providing educational and
support services and any other personnel the Superintendent and the
school attor¬ney believe are appropriate.

5.When
the CSE receives confidential HIV¬-related information, it shall, on a
case-by-case basis, review all of the medical information pertinent to
the individual and make a determination as to whether the current mode
of instruction and classroom setting for the student meets his or her
current and ongoing needs or if it is appropriate. During its
deliberations, the CSE shall consider the following factors:

a.the
physical condition of the student and any behavior which might increase
the risk of transmission of an HIV related virus; and

b.the expected type of interaction with others in the school setting.

The
CSE may also consult with appropriate public health officials pursuant
to article 27-F of the Public Health Law, to assist in the
decision-making process. In all other respects, the CSE shall carry out
its responsibilities and make recommendations based upon a written
evaluation setting forth the reasons for the recommendations, to the
student, parent or guardian of the student and Board of Education as it
would with any other student who has or is suspected of having a
disability.

The
school physician will be required to attend all meetings of the CSE in
regard to students suspected or diagnosed as having HIV-related illness.
The CSE shall also have the authority to invite the appropriate
professionals familiar with HIV-related illness to any meeting
concerning the educational program for any such student, providing,
however, that such professional is named on the completed and signed
Authorization Form or a court order granted under Public Health Law
Section 2785.

6.If
the student had previously been evaluated and been recommended for
placement by the CSE, and thereafter the student is deemed dangerous to
himself or others, a short-term suspension (of five days or less) may be
imposed, or other protective procedures may be invoked. However, where
parents choose to exercise their due process rights under the appeal
procedures set forth in state and federal law, a student must remain in
the current placement until appeal procedures are completed, or parental
consent or court order for alternative placement is obtained.

7.Pursuant
to Public Health Law article 27-F, a physician may, upon the consent of
a parent or guardian, disclose confidential HIV-related information to a
state, county or local health officer for the purpose of reviewing the
medical history of a child to determine the fitness of the child to
attend school.

In
the event of the presence of any contagious or communicable disease
(e.g., chicken pox or measles) in the school population, which may
constitute a risk to an infected individual, the Superintendent or
school nurse with authorization to obtain the confidential HIV-related
information may inform the student, the student's parents or legal
guardian about such risk.

The
family, in consultation with their private physician, the
Superintendent or his/her designee, and other authorized persons
including the school physician and/or nurse, shall decide the
appropriateness of the student's remaining in the current school setting
during the period in which a communicable disease is present in the
school population.

The Board of Education (“Board”) recognizes the educational values inherent in
student participation in the extraclassroom activities of its schools. Because
these activities represent an essential part of the educational experiences,
these activities should be available to our students. The Board encourages
participation in these activities so that students may build sound social
relationships, develop interests in academic areas, provide community service,
and support and attend school events, as well as gain an understanding of the
elements and responsibilities of good citizenship.

Students enrolled in grades 7 through 12, under the direction of their Building
Principal, along with the Coordinator for Student Activities (who will provide
community service, support and attend school events), should have a
well-balanced and effectively administered student activity program designed to
stimulate student growth and development by supplementing and enriching
curricular activities.

Extraclassroom activity funds are defined in the Regulations of the
Commissioner of Education as "Funds raised other than by taxation or
through charges of a board of education, for, by or in the name of a school,
student body or any subdivision thereof.” Extraclassroom activity funds are
administered by and for the students. Monies are typically collected
voluntarily by students and are spent by them as they see fit so long as they
abide by established Regulations of the Commissioner and the Regulations
related to this Policy.

In order to promote the organization and maintenance of extraclassroom
activities and to provide for the proper handling and safeguarding of
extraclassroom activity funds, the Board hereby adopts this Policy and the
related Regulations for the guidance of students, teachers, and principals.

II. Appointments

1.
In order to implement this policy, the Board, with the
recommendation of the Superintendent, annually shall appoint the following
positions:

a.
Central Treasurer

b.
Claims Auditor

c.
Coordinator for Student Activities for Extraclassroom Activities,
except that activities related to the Fine Arts shall be supervised by the
Administrator for the Arts, and activities related to athletics shall be
supervised by the Director of Athletics.
Reference herein to the Coordinator for Student Activities shall mean
the Administrator for the Arts or the Director of Athletics, as applicable.

d.
Faculty Advisor for each extraclassroom activity

e.
Independent Auditor

2.
The Building Principal along with the Coordinator for Student
Activities shall recommend Faculty Advisors for each extraclassroom activity.

3.
The student members of each extraclassroom activity shall elect
fellow students as officers, by secret ballot, as Student Activity President,
Secretary and Treasurer except for those extraclassroom activities where a
constitution (charter) outlines a different means.

An organization chart is shown
below:

III. Guidelines

Recognizing that extraclassroom activities are an integral part of the school
program, all student activity programs must meet the following guidelines, as
established by the Board:

1.
Standards for
Activities:

a.
Extraclassroom
activities are those school activities that are voluntarily engaged in by
students, have the approval of the school administration, and do not carry
credit toward promotion or graduation.

b.
Eligibility for
extraclassroom activities shall be limited to children who are regularly enrolled
as students of the Manhasset Public Schools.

c.
Only students in
grades 7 – 12 may form extraclassroom activities.

d.
Extraclassroom
activities must be open to all students enrolled in the District in grades
7-12, regardless of race, weight, color, creed, religion, religious practices,
national origin, ethnicity, gender or sex, age, marital status, disability,
sexual orientation or any other arbitrary criteria.

e.
Each activity should
be designed to enrich student development by contributing directly to the
educational, civic, social and ethical development of the students involved and
be in balance with other curricular offerings in the schools. An extraclassroom
activity may not promote violence, sexual promiscuity, illegal drugs, alcohol
or tobacco use or any act which is contrary to law or which endangers the
health or safety of any person. The extraclassroom activity must not disrupt
other students or staff by impeding or preventing students from performing
coursework, extracurricular activities or staff members’ professional duties.

f.
Each extraclassroom
activity should be unique and not duplicative of others already in operation
unless a particular program merits a collective purpose

g.
The extraclassroom
activity program should receive attention in terms of philosophy, objectives,
social setting, organization and evaluation.

h.
All extraclassroom
student activities, regardless of religious or political content or viewpoint,
shall have the same opportunities as any other such activity to operate on
school grounds.

i.
Manhasset Public
Schools denounces hazing and initiation practices of any kind and declares them
a serious violation of school rules. Furthermore, hazing or initiations of any
kind, whether on or off of District property, will not be condoned by any
school organization, its officers, coaches, advisors, or any school
administrator. Anyone who participates in an initiation of any new member will
be subject to immediate and irrevocable expulsion from the organization and
other disciplinary actions in accordance with the Education Law.

j.
Extraclassroom
activities generally should be held before classes begin or after classes are
dismissed, and may only meet with the appointed supervisor / faculty advisor or
his or her designee.

2.
Establishment and
Supervision of Activities:

a.
All extraclassroom
activities shall be approved by the Board, which approval is required prior to
the establishment of any new extraclassroom activity.

b.
The Board may
prohibit the formation of any extraclassroom activities whose deliberations and
activities have caused or created, or are likely to cause or create, a
disruption of, or interference with, the District’s educational or
extracurricular programs.

c.
The Superintendent
shall have the responsibility for the general supervision of the entire
extraclassroom activity program and shall make recommendations to the Board
related to the program, including the supervisor or faculty advisor.

d.
The Building
Principal along with the Coordinator for Student Activities shall submit to the
Superintendent recommendations for new activities and for dissolution of
existing activities that are inactive or lack consistent attendance or interest.
The Superintendent of Schools or his / her designee shall maintain an
up-to-date register of all extraclassroom activities that are approved and
active or discontinued.

e.
The Superintendent is
charged with ensuring that the procedures for the formation of extraclassroom
activities are in compliance with the related regulations, #5200-R-1
(Organizational Regulations for Extraclassroom Activities), #5200-R-1A
(Organizational Regulations for Extraclassroom Activity Sub-Accounts for
Athletics and Fine Arts), and #5200-R-2
(Extraclassroom Activities – Financial Regulations) and any respective exhibits
to these regulations.

The
Board annually shall appoint the Central Treasurer, the Claims Auditor, the Coordinator
for Student Activities and the Faculty Advisors for each extraclassroom
activity, to work under the supervision of the Superintendent. The duties of
each are described in the related regulations, #5200-R-1 and #5200-R-2 and the
respective exhibits to these regulations.

3.
Use of School
Facilities:

a.
The use of school
facilities shall be in adherence with the Equal Access Act (Equal Access Act,
20 U.S.C.A. §§4071-4074) in the creation of a "limited open forum".

b.
A limited open forum
is created when a secondary school provides an opportunity during
"non-instructional time" for students to organize meetings to discuss
subject matter not directly related to the school curriculum and permits those
meetings to take place on school premises.

c.
The forum created is
said to be "limited" because it is only the school's own students who
can take advantage of the open forum and the opportunity for one or more
non-curriculum related groups to meet during instructional time on school
property. Outsiders are not granted any affirmative right of access by the
Equal Access Act.

4.
Administration of
Funds:

a.
The expenses involved
in participating in any extraclassroom activity and in the total program for a
school year should be set so that all students may participate without
financial strain.

b.
Extraclassroom
activities must not place undue burdens upon students, teachers or schools.

c.
Only student funds
shall be placed in the extraclassroom activity funds. Students may not be
involved in any school or school related fundraising activities outside the
fiscal control of the extraclassroom activity funds and the oversight of the
Central Treasurer and administration, including fundraising by athletic teams.

d.
Extraclassroom
activity funds must not be confused with funds accounted for in accordance with
the Uniform System of Accounts prescribed by the State Comptroller. Procedures
discussed in this policy apply only to extraclassroom activity funds.

Effective November 3,
2011, this Policy #5200 replaced and superseded in its entirety the following:

The above group is requesting permission to conduct the
following activity in compliance with the school district’s extra-classroom
activity procedures, regulations, Board of Education policies, and NYS
laws. All purchases, receipts and
disbursement of funds must be made in accordance with school district
procedures, regulations and policies, and NYS laws. THIS FORM MUST BE SUBMITTED AT LEAST TWO WEEKS PRIOR TO THE SCHEDULED
FUNDRAISING EVENT.

* After this
activity, sale, event or project: 1)
record the actual expenses, receipts and profit; 2) record on the back of this
form (a) the names of students who have not turned in money and the amounts,
(b) an explanation for missing money or products; 3) Give one copy of this form
to the Central Treasurer, one copy to the Coordinator for Student Activities
and keep the original for your records.

** or the Administrator
for the Arts or the Director of Athletics, as applicable.

The following procedures should be followed to establish a
new extraclassroom activity:

1.
Students who want to form a new
extraclassroom activity should present a proposal in writing to the Building
Principal and the Coordinator for Student Activities, except activities related
to Athletics or to the Fine Arts shall be presented to the Director of
Athletics or the Administrator for the Arts, as applicable. All references to
the Coordinator for Student Activities shall mean the Director of Athletics or
the Administrator for the Arts, as applicable (see Regulation #5200-R-1A). The
proposal, (see Attachment A which is also available via the District
website), shall include the following:

a.
The purpose and goals of the
proposed extraclassroom activity,

b.
The activities of the proposed
extraclassroom activity,

c.
Any campus or outside organization
with which it may be affiliated,

d.
A statement that the extraclassroom
activity is open to all students, and

e.
Names, contact information and
signatures of interested students.

2.
The Building Principal and the
Coordinator for Student Activities shall evaluate and approve the proposal
based on the following criteria:

a.
Uniqueness of the purpose, i.e., avoid replication of
activities similarly performed by existing extraclassroom activities

b.
Suitability to the school program

c.
Benefit to the school community,

d.
A statement that the activity is
open to all students,

e.
Names, contact information and
signatures of the interested students,

f.
Relationship to the curriculum,
standards of excellence and the District’s mission statement,

g.
Budgetary considerations,

h.
Health and safety concerns, and

i.
Space considerations.

3.
If the proposal is approved by the
Building Principal and the Coordinator for Student Activities, students should
be invited to an exploratory meeting where the purpose, goals and proposed
activities shall be communicated. The decision to approve or disapprove a
proposal is final and binding.

4.
If at least 30 students sign up as
potential members, a temporary charter to operate will be granted by the
Building Principal and the Coordinator for Student Activities.

5.
The Coordinator for Student
Activities, in conjunction with the petitioning students, shall seek a suitable
Faculty Advisor.

6.
When the preceding steps have been
accomplished, the Coordinator for Student Activities, in conjunction with the
Building Principal shall seek the support of the Superintendent and shall
request that the extraclassroom activity and its proposed Faculty Advisor be
recommended to the Board of Education (“Board”) for final approval.

7.
Once the extraclassroom activity is
approved by the Board and the Faculty Advisor is appointed by the Board, the
activity shall be chartered for the succeeding school year. Thereafter, annual
renewal shall be subject to the procedures set out in this regulation
#5200-R-1, including Section II. 3.

8.
The members will hold an initial
election of officers at a suitable time. Subsequent election of the officers of
the extraclassroom activity shall occur each year, for the following school
year. These elections are to be
conducted according to the procedures as outlined in the constitution (charter)
of the extraclassroom activity.

9.
An account will be established in
the name of the extraclassroom activity in the extraclassroom funds account.

10.
A charter shall be written and
approved by the membership in the activity, its Faculty Advisor the Building
Principal and the Coordinator for Student Activities. Amendments of or additions
to the charter may be required if the charter is found to be inconsistent with
the requirements set forth in the Policy or Regulations or the proposal
submitted by the sponsors. A sample
template charter is attached to this regulation as Attachment B.

a.
The charter shall define:

i.
the purpose of the organization,

ii.
the duties of its officers,

iii.
membership prerequisites, if any,

iv.
rules of procedure, and

v.
other necessary matters.

b.
The charter shall incorporate the
requirements of the Extraclassroom Activities Policy #5200,
Regulations#5200-R-1 (Organizational Regulations for Extraclassroom
Activities), #5200 R-1A (Organizational Regulations for Extraclassroom Activity
Sub-Accounts for Athletics and Fine Arts), and #5200-R-2 (Extraclassroom
Activities – Financial Regulations) and any respective exhibits to these
regulations, and any other special requirements of the Student Senate, if any.

c.
A copy of the annual charter shall
be filed with the Coordinator for Student Activities and the Central Treasurer
by the Student Activity President and the Faculty Advisor.

II.
Organizational
Procedures

The Superintendent is charged with
ensuring that the extracurricular activities comply with Board policy,
including #5200 as well as the related regulations #5200-R-1 (Organizational
Regulations for Extraclassroom Activities), #5200-R-1A (Organizational
Regulations for Extraclassroom Activity Sub-Accounts for Athletics and Fine
Arts), and #5200-R-2 (Extraclassroom Activities – Financial Regulations).

1.
Meetings

a.
Attendance records of all meetings
of the extraclassroom activity and events must be submitted to the Coordinator
for Student Activities. It is the responsibility of the extraclassroom
activity’s officers and Faculty Advisor to ensure that attendance is accurately
recorded.

b.
These meetings shall be held on
school property. Extraclassroom activities shall not meet outside school
property unless they have received the consent of their Building Principal.

c.
The Faculty Advisor shall attend all
meetings of the extraclassroom activity and be present before, during and after
any activity function.

d. Minutes are to be taken at meetings and submitted to the
Coordinator for Student Activities.

b.
Election of the officers of the
extraclassroom activity shall occur each year, for the following school
year. These elections are to be
conducted according to the procedures as outlined in the constitution (charter)
of the extraclassroom activity.

c.
If the elected student fails to
perform their duties in a timely and effective manner, the Coordinator for
Student Activities is authorized to replace the Student Activity Treasurer.

3.
Annual
Procedures:

Each year,
advisors, officers and membership of the extraclassroom activity shall be
responsible for the following:

a.
Review of the existing constitution
(charter) to determine if any changes need to be made. If so, any revisions must be presented to the
membership of the extraclassroom activity for vote. If the revisions are approved by the majority
of the membership, a revised copy of the constitution (charter) must be
forwarded to the Coordinator for Student Activities and the Central Treasurer.

b.
The Coordinator for Student
Activities shall review each charter to ensure that the purpose, sufficient
membership and demonstrated commitment remain valid. Upon a satisfactory
review, to occur no later than September 30th, the Coordinator for Student
Activities shall renew the activity for the current school year. The
Coordinator for Student Activities shall submit each extraclassroom activity’s
final approved charter to the Central Treasurer.

c.
Election of a representative to the
Student Senate. This representative is
responsible for attending all meetings of the Student Senate as well as
maintaining communication between the extraclassroom activity he/she represents
and the Student Senate. This
representative is also responsible for entering extraclassroom activity events
on the Student Senate calendar.

d.
Election of an officer / member to
regularly maintain the webpage for the extraclassroom activity on the
District’s website.

e.
The Coordinator for Student
Activities, in partnership with the Building Principal, shall evaluate the
Faculty Advisor annually. Assuming such evaluation is satisfactory, the Faculty
Advisor shall be recommended to the Board for appointment.

f.
Faculty Advisors for extraclassroom
activities are responsible for attending the following:

i.
An annual meeting with the Deputy
Superintendent for Business, Building Principal, and the Coordinator for
Student Activities to review the financial responsibilities of all
extraclassroom activities.

ii.
A mid-year and an end-of year
meeting with the Coordinator for Student Activities, the Administrator for the
Arts and Human Resources or the Athletic Director, as applicable, to review the
extraclassroom activity’s events, calendar, finances, minutes, etc. The report
shall:

1.
List all school and District-wide
events in which the exctraclassroom activity participated, and contain a
description of all charitable work or events in which it was involved,
including the number of hours spent, nature of the organizations, number of
participants and description of activities undertaken.

2.
Include the average attendance at
meetings and activities (with a copy of the attendance sheets attached) and a
statement of how it achieved or failed to achieve the goals set forth in the
charter.

3.
Explain why the activity should be
renewed in the following school year. If
the extraclassroom activity seeks renewal, it shall also provide a statement of
its goals and objectives for the following year, including new goals,
additional and/or different school and District-wide events in which it plans
to participate, and additional and/or different charitable work or events in
which the group wishes to be involved.

iii.
A meeting with a representative from
the Business Office, upon request, to summarize and confirm all financial
transactions.

g.
The Central Treasurer annually shall
meet with the Faculty Advisors and the Student Activity Treasurers to review
and advise on the proper handling of extraclassroom activity funds, in
accordance with Regulation #5200-R2.

Effective
November 3, 2011 this Regulation replaced and superseded in its entirety:

Regulation 5210-R (originally approved January 17, 1999)

ATTACHMENT
A

TEMPLATE
FOR PROPOSAL

FOR
ESTABLISHING NEW EXTRACLASSROOM ACTIVITY

I.
Procedure
for the Proposal of a New Extraclassroom Activity

In order to propose a new club for
consideration, (a) student leader(s) must complete the attached application and
meet with the Building Principal and the Coordinator for Student Activities to
discuss the proposal of the new club. These steps need to be taken a year prior
to a club’s potential introduction.

At this meeting, the student
leader(s) will provide the completed application to the Building Principal and
the Coordinator for Student Activities. Additionally, the student leader(s)
should be prepared to share:

·
a
description of the club’s purpose/mission

·
a
rationale for the club’s consideration

·
student
signatures of potential club participants

·
plans
for events/activities

After a thorough review of this
information, a determination will be made as to whether the proposal will be
considered for Board of Education approval and, therefore, included in the
district’s extracurricular budget for the following year. Each year,
consideration of new clubs will be dependent upon the district’s budget. Only a
finite number of clubs can be approved. Once a final determination is made, a
subsequent meeting will take place with the student leader(s), the Building
Principal and Coordinator for Student Activities.

II.
Application
for the Proposal of a New Extraclassroom Activity

Name of student(s)
submitting this proposal:

Name of Proposed New
Club:

Name of Proposed New Club
Faculty Advisor:

In
the space provided, please provide a rationale for this proposed new club:

In
the space provided, please provide a detailed plan of events/activities you
wish to include:

Positions and
Appointments are as defined in the Extraclassroom Activities Policy #5200, Section II.

Extraclassroom activity sub-accounts are established
for the purpose of fundraising. Fundraising of team-related sub-accounts will
be supervised by the Director of Athletics, who shall serve as the fiscal
supervisor of the fundraising activities associated with these teams, and shall
follow the financial requirements outlined in Section III of Regulation 5200
and Regulation 5200-R-2. A list of all participants associated with each team
shall be recorded.

Fundraising of arts-related sub-accounts will be
supervised by the Administrator for the Arts who shall serve as the fiscal
supervisor of the fundraising activities associated with these groups, and
shall follow the financial requirements outlined in Section III of Regulation
5200 and Regulation 5200-R2. A list of all participants associated with each
group shall be recorded.

I.
Procedures
for Establishing a New Extraclassroom Activity Sub-Account:

The following procedures should be
followed to establish a new extraclassroom activity sub-account:

1.
Students who want to form a new
extraclassroom activity sub-account should present a proposal in writing to the
Director of Athletics or the Administrator for the Arts. The proposal shall include
the following:

a.
The purpose and goals of the proposed
extraclassroom activity sub-account,

b.
The activities of the proposed extraclassroom
activity sub-account, and

c.
The campus or outside organization
with which it may be affiliated (i.e. the team or arts program).

2.
The Director of Athletics or the
Administrator for the Arts, as applicable, shall evaluate and approve the proposal based
on the following criteria:

a.
Uniqueness of the purpose, i.e., avoid replication of sub-accounts,
and

b.
Suitability to the school program.

3.
The Director of Athletics or the
Administrator for the Arts, as applicable, in conjunction with the petitioning
team or group, shall seek a suitable Faculty Advisor for the sub-account. For
Athletics, the team coach shall serve as the Faculty Advisor for the
sub-account. For the Arts, the Administrator for the Arts will appoint a
suitable Faculty Advisor for the sub-account.

4.
When the preceding steps have been
accomplished, the Director of Athletics and the Administrator for the Arts,
shall seek the support of the Superintendent and shall request that the
extraclassroom activity sub-account and its proposed Faculty Advisor be
recommended to the Board for final approval.

5.
Once the extraclassroom activity sub-account
is approved by the Board and the Faculty Advisor is appointed by the Board, the
sub-account shall be established. Thereafter, annual renewal shall be subject
to the procedures set out in this regulation #5200-R-1A, including Section II. 1.

7.
A sub-account will be established in
the name of the extraclassroom activity sub-account in the extraclassroom activity
funds ledger.

II.
Organizational
Procedures

The Superintendent is charged with
ensuring that the extracurricular sub-accounts comply with Board policy
regulations #5200-R-1A and #5200-R-2.

1.
Officers

a.
The extraclassroom activity sub-account
shall have a Student Sub-Account Treasurer who annually shall be appointed by
the Faculty Advisor.

b.
If the appointed student fails to
perform his/her duties in a timely and effective manner, the Director of
Athletics and the Administrator for the Arts are authorized to replace the
Student Sub-Account Treasurer.

2.
Annual
Procedures:

Each year,
the Director of Athletics and the Administrator for the Arts shall be
responsible for the following:

a.
Review of the existing constitutions
(charters) of the Varsity Club and the Arts Club to ensure that all financial
regulations have been maintained.

b.
The Director of Athletics and the
Administrator for the Arts shall evaluate the Faculty Advisor annually.
Assuming such evaluation is satisfactory, the Faculty Advisor shall be
recommended to the Board for appointment.

c.
Advisors for extraclassroom activity
sub-accounts are responsible for attending the following:

i.
An annual meeting with the Deputy
Superintendent for Business, Building Principal, the Coordinator for Student
Activities, the Director of Athletics, and the Administrator for the Arts to
review the financial responsibilities of all extraclassroom activity sub-account
activities.

ii.
A mid-year and an end-of year
meeting with the Director of Athletics and the Administrator for the Arts, as
applicable, to review the extraclassroom activity sub-account’s events and
finances. The report shall list all school and District-wide events undertaken
by the exctraclassroom sub-account and the finances associated with each event.

iii.
A meeting with a representative from
the Business Office, upon request, to summarize and confirm all financial transactions.

d.
The Central Treasurer shall meet
annually with the Faculty Advisor and the Student Sub-Account Treasurer to
review and advise on the proper handling of extraclassroom activity sub-account
funds, in accordance with Regulation #5200-R-2 (Extraclassroom Activities –
Financial Regulations).

An adequate system for the oversight of extracurricular activities requires
certain essential principles and procedures which must be followed to
establish, safeguard, account for and audit the extraclassroom activity funds:

1.
Two separate and
independent sets of records of receipts and disbursements shall be maintained;
one by the Central Treasurer and one by the Student Activity Treasurer.

2.
The authority to
expend monies shall be distinct and separate from the custody of these monies.

3.
At least two
individuals shall take part in each act of disbursing money; at a minimum, the
Student Activity Treasurer and the Faculty Advisor for the extraclassroom
activity.

4.
The Board shall
receive monthly and quarterly reports from the District Treasurer and the
Central Treasurer, respectively, as described herein.

5.
The Claims Auditor
shall review and ensure that the account balances reflected by the Central
Treasurer’s records reconcile with the account balances reflected in the ledger
maintained by the Student Activity Treasurer at least annually; all activities
shall be reviewed quarterly on a rotating basis.

6.
All accounts shall be
audited at least annually by the District’s external (independent) auditor.

7.
The system should
yield the largest possible educational return to students without sacrificing
the safety of funds or exposing students to undue responsibility or an
unnecessary routine.

II.
Fund
Administration

The Coordinator for Student Activities (except activities related to Athletics
shall be supervised by the Director of Athletics and activities related to the
Fine Arts shall be supervised by the Administrator for the Arts) and the
Faculty Advisors shall oversee the extraclassroom activity funds and ensure
that they are handled in accordance with the regulations, rules and policies
for the safeguarding, accounting, and auditing of these funds. In the case of
activities in either the Athletics or the Fine Arts, references herein to the
Coordinator for Student Activities shall mean the Director of Athletics or
Administrator for the Arts, as applicable.

The most important precautions are the prompt checking, recording, and
depositing of receipts in accordance with these regulations. Confusion and
sometimes loss of funds more often can be traced to a lax projection of
collections and a lax recording of money taken in than to any other single
cause. For this reason, every possible precaution should be taken to protect
the individuals involved and the money collected in accordance with this
Regulation 5200-R-2.

If the Faculty Advisor or the
Student Activity Treasurer believe that there is any evidence of mismanagement
or fraud with respect to the handling of extraclassroom activity funds, a full
and immediate confidential report shall be made to the District’s Business Official,
the District’s internal auditor and/or the District’s general counsel.

III.
Financial
Procedures

1.
Fundraising
Activities

All extraclassroom activity fundraising activities must be approved in advance
by the Building Principal along with the Coordinator for Student Activities and
must be supervised by the Faculty Advisor.

a.
The Building Principal
shall provide information to the Superintendent, upon request, on sales and
fundraising activities of all extraclassroom activities, including the nature
of the event, dates of operation, duration of sale or fundraising event, and means
of solicitation (e.g., direct mailing, etc.).

b.
Door-to-door solicitations and the sale of raffles by students as
fundraising activities are prohibited.

c.
Before each
fundraising event, the Student Activity Treasurer and the Faculty Advisor shall
prepare a projected profit/loss statement (Form #5200-E-1) containing a
projection of receipts and expenses and a timeline for both for all event sales
and fundraising activities. This procedure will make it possible to determine
in advance the amounts which should be received.

d. Organizers
of fundraising activities which involve the sale of food and / or beverages
during the school day should offer foods that conform to the District’s Student
Wellness Policy - 5405.

Organizers of fundraising activities or school sponsored events
which occur after the school day, whether on or off school premises, and
including those activities which take place at locations outside the District,
should seek to provide foods that conform to the District’s Student Wellness
Policy - 5405.

2.
Promote non-food items to sell, or activities (physical or
otherwise) in which to participate.

3.
Encourage outside organizations (e.g., Parent groups, Booster Club) conducting fundraisers
which take place off the school campus or outside the school day to follow this
policy.

e.
Alcoholic Beverages
Prohibited

The sale, consumption or distribution of alcoholic beverages is
prohibited at all school-related events, where students are present, whether on
or off school premises and including those events which take place at locations
outside the District.

f.
Within 10 days after
each event, the Student Activity Treasurer and Faculty Advisor must submit to
the Central Treasurer a final profit/loss statement (Form
#5200-E-2) detailed analysis, indicating all revenues received, and all
expenses incurred, and the net profit from the event. Accounting for nominal
errors in making change, any other difference from the projected profit/loss
must be explained in detail.

2.
Procedures
for Tracking Receipts from Ticket Sales, Fundraising and other Activities

a.
Pre-numbered tickets and/or
a master list to reflect total sales shall be used for sales of admission
tickets so that there is a point of reference to the beginning and ending
numbers to determine the amount that should be collected. A different color
should be used for each occasion, thus making it difficult for anyone to use
old tickets, and ticket collectors shall destroy each ticket by tearing it in
two, giving one part to the customer and retaining one.

b.
Wherever possible,
students collecting monies should issue pre-numbered receipts, in duplicate;
the original should be given to the purchaser and the duplicate should be given
to the Student Activity Treasurer after he / she has counted the funds to be
turned over.

In
those cases where receipts are not practical, for example, a candy sale, the
Student Activity Treasurer, with the assistance of the Faculty Advisor, should
prepare a statement (Form #5200-E-1) whereby the estimated amount to be
realized by the sale is determined in advance. Each student salesperson should
be given a fundraising activity request form (Form #5200-E-1) showing the
amount he/she is expected to receive. After the sale, each student salesperson
should then turn in that amount in cash and unsold goods.

c.
If goods are sold,
the student salesperson shall log inventory distributed for sale and returned
unsold on an Inventory Control Form. (See Attachment B to this Regulation).

3.
Sales
Taxes

The Faculty
Advisor is responsible for determining which of the activities of his/her
organization is subject to sales tax and for taking steps to see that all taxes
are collected, and that the tax information is accurately recorded and sent to
the Central Treasurer. NYS sales tax should be collected and identified by
amount included in each deposit.

A listing of taxable items and activities is listed in Attachment A to this Regulation.

A school district is not exempt from the provisions of the Sales Tax Law
whenever it becomes the vendor of services or property ordinarily sold by
private persons.

a. Extraclassroom activities are prohibited from using the school’s tax exempt status because they are not included in the exemption granted to
the District from New York State (“NYS”) sales tax.

b.
The taxable status of
all fundraising events specified in these regulations shall be enforced, as
listed by the Central Treasurer.

c.
Any event not
specifically listed shall be deemed taxable unless a written determination that
it is non-taxable has been issued from the Deputy Superintendent for Business
and Finance to the Central Treasurer.

d.
The Central Treasurer
shall ensure that sales tax receipts and payments are correct and are accounted
for separately.

e.
The Central Treasurer
shall be responsible for filing the periodic sales tax return for the
extraclassroom activity funds.

4.
Contracts,
Commitments, and Guarantees

a.
All contracts,
commitments, and guarantees must account for all sales tax and required tips as
part of the agreement. The contract, commitment, and guarantee must be reviewed
and approved by the Building Principal and the Coordinator for Student
Activities. Final approval must be made by the District’s Assistant
Superintendent for Business and Finance.

b.
All commitments and
contracts shall be the sole responsibility of the extraclassroom activity
giving rise to the transaction, regardless of changes in advisors, membership,
or officers.

5.
Travel
and Transportation

a.
The Board, through
the Superintendent, must receive advanced notice from the Faculty Advisor of
any overnight trip at least three (3) weeks in advance of the trip.

b.
The Faculty Advisor
shall:

i.
Provide a written
itinerary to each student, along with a copy of the code of acceptable conduct
(#5300.05 Introduction to Code of Conduct and #5300.30 Prohibited Student
Conduct).

ii.
Must secure written
permission from each student's parent/guardian for all overnight travel.

iii.
The Faculty Advisor,
in coordination with the Coordinator for Student Activities, the Athletic
Director, or the Director of the Arts (as applicable), and the Building Principal
must assure that there is sufficient adult supervision at all times.

iv.
Every effort should
be made to provide the travel opportunity to all eligible students.

v.
Transportation must
be arranged through the District’s Transportation Office upon timely and proper
request. Trip cost estimates may be obtained from the Transportation Office.

vi.
Each extraclassroom
activity will be invoiced for actual cost upon trip completion.

vii.
An activity may
recommend to the Transportation Office the use of a certain private contractor.
No private contractor may be used unless the contractor has been fully screened
and approved by the Transportation Office.

6.
Equipment
Acquisitions

a.
No equipment may be
purchased unless evidenced by official action of a majority of the members of
the extraclassroom activity.

b.
Title to all
equipment acquired with extraclassroom activity funds shall reside with the District
and be carried as an insurable asset on its list of insurable values.

c.
All equipment shall
be operated on District property, unless express permission from the
Superintendent is secured to use the equipment or have it reside off-premises.

d.
All equipment shall
be tagged as District property but shall be available for exclusive use by the
extraclassroom activity acquiring the item.

7.
Procedures
for Inventory

Inventory items held for resale must be adequately safeguarded in a secure
location and properly accounted for, at all times including an accounting of
and reconciliation of amounts on hand.

8.
Risk
Management

a.
The Coordinator for
Student Activities shall work with the District’s Deputy Superintendent for
Business and Finance to assure that the District’s exposure to any risk
resulting from activities or fundraisers is minimized.

b.
In all cases where a
vendor will be using District facilities to conduct an extraclassroom event,
the District requires a certificate of insurance with the District named as an
additional insured.

c.
Periodically, the District
may request that its primary liability insurance carrier conduct a review of
the activities of its extraclassroom activities and may prohibit certain events
based on the review results.

9.
Returned
Checks

a. Insufficient Funds

i.
A check returned from
the bank for “not sufficient funds” will be deducted from the activity’s
account by the Central Treasurer, who will also notify the Faculty Advisor and
the Student Activity Treasurer.

ii.
The Central Treasurer
will notify the maker of the check and redeposit the check.

iii.
Should the check be
returned a second time, the check will be rejected. If the amount involved is
material, legal counsel may be consulted to determine further legal action.

b. Account Closed

i.
A check returned from
the bank for “account closed” will be deducted from the activity’s account by
the Central Treasurer, who will also notify the Faculty Advisor and the Student
Activity Treasurer.

ii.
The Central Treasurer
will notify the maker of the check.

iii.
If the amount
involved is material, legal counsel may be consulted to determine further legal
action.

10.
Procedures
for Depositing Receipt of Monies

Upon receiving money, the Student Activity Treasurer, under the supervision of
the Faculty Advisor, and in coordination with the Director of Athletics or the
Administrator for the Arts, as applicable, will take the following steps:

a.
Gifts or donations
made to an extraclassroom activity require formal acceptance by the Board of
Education. They are to be recorded in
the minutes and the ledger of the activity. The Student Activity Treasurer
should issue a receipt/acknowledgment to the donor and deposit the gift with
the Central Treasurer.

b.
The Student Activity
Treasurer will ensure that, if the money to be received is from a fundraising
event, a completed individual projected fundraising
activity request form (Form #5200-E-1) is on file in advance with the Central
Treasurer.

c.
The Student Activity
Treasurer in partnership with a general member of the extraclassroom activity
or a student officer will count the money received and record the actual
amounts received in the student activity account deposit form (Form #5200-E-3) that
is involved in the transaction. The Student Activity Treasurer will explain any
significant differences in the actual receipts versus the projected profit/loss
statement, if applicable.

d.
The Student Activity
Treasurer will prepare the statement of deposit (Form #5200-E-4,
detailed statement of the source of the receipts being deposited), obtain the
signature of the faculty advisor on the statement of deposit following his/her
review, and arrange for a meeting with the Central Treasurer. Until such
meeting takes place, the Faculty Advisor will securely store all monies in the
safe in the high school main office. When the meeting is scheduled to take
place, the Faculty Advisor will deliver the funds directly to the Central
Treasurer, along with the previously completed student activity account deposit
form (Form #5200-E-3) and the statement of deposit form (Form #5200-E-4). No
activity money should be taken home by anyone and all funds used for making
change should be returned.

e.
The Central Treasurer
will count the deposit in the presence of the Student Activity Treasurer and/or
the Faculty Advisor.

f.
The Central Treasurer
will send the duplicate statement of deposit signed by him/herself to the
respective faculty advisor when the funds are deposited in the extraclassroom
fund bank account, along with an nVision copy indicating that the deposit has
been accepted in the accounting system.

g.
The Student Activity
Treasurer will enter the amount of the deposit in the student activity ledger
indicating the source from which the funds were received.

h.
The Student Activity
Treasurer will file the supporting data chronologically, consisting of the
duplicate statement of deposit (Form #5200-E-4) and, if applicable, the
profit/loss statement (Form #5200-E-2). These forms provide the evidence for
the entries made in the Student Activity Treasurer's books.

11.
Procedures
for Making Payments

When merchandise is purchased or expenses paid, the faculty
advisor is responsible for ensuring the disbursement is proper in all respects.
When the goods are received and the bill arrives, the Student Activity
Treasurer, under the Faculty Advisor's supervision, should check the goods and
bill to see if there are any discrepancies. When it is determined that the bill
is correct, the following steps are to be taken:

a.
The disbursing order (Form
#5200-E-5) shall be prepared in duplicate and signed by both the Student
Activity Treasurer and Faculty Advisor. In the case of disbursements from
accounts related to or Athletics or the Fine Arts, Form #5200-E-5
must also be signed by the Director of Athletics or the Administrator for the
Arts, as applicable.

b.
The final original
audited bill, invoice or receipt and all original supporting documentation
shall be attached to the original disbursing order and both shall be given to
the Central Treasurer.

c.
The Central Treasurer
shall process the check, including obtaining the check signature of the Building
Principal and the Deputy Superintendent for Business and Finance.

d.
The Central Treasurer
shall make the entry in Finance Manager (nVision) and shall file both the
original disbursing order, a copy of the check and the invoice as evidence for
the entry.

e.
The Central Treasurer
shall then send the check to the vendor.

f.
A copy of the
disbursing order is to be sent to the Student Activity Treasurer.

g.
The Student Activity
Treasurer shall make the necessary entry into the ledger of the extraclassroom
activity indicating to whom the check is made out and the reason.

12.
Procedures
to Obtain an Advance

To provide ways and means for financing certain types of activities which do
not lend themselves to the usual procedures, provision may be made for
"advances." The use of the "advance" procedure shall be
very carefully limited and closely supervised. This procedure should be used
only in case of real need, and not merely for convenience; furthermore
sufficient funds must be in the extraclassroom fund in question for such action
to occur.

For example:

a.
To provide cash that
is necessary to cover certain expenses for a student organization activity
trip, the Student Activity Treasurer of the extraclassroom activity will
complete a disbursing order (Form #5200-E-5) made payable to the activity
Faculty Advisor in the same manner as when paying for a purchase, except that
in explaining the payment he/she will state that the check is to be drawn to
the Faculty Advisor as an advance, giving essential facts regarding the trip.

b.
A detailed statement
of estimated expenditures should accompany this order, in support of the amount
of advance requested.

c.
Such a payment order
should be reviewed and approved the same as any other payment order.

d.
After review and
approval, the Central Treasurer will draw the necessary check.

i.
The Faculty Advisor
will secure the requested cash by cashing the check.

ii.
After the trip, the
Student Activity Treasurer shall timely file with the Central Treasurer a
detailed statement of actual expenditures and turn over any unspent balance.

iii.
The statement, of
course, should be reviewed and approved by the Faculty Advisor.

In order to avoid confusion, in the case of advances for
making change for tickets sold and to avoid inflation of accounts, a
"service account" shall be set up. This account is charged with the
advance and credited with the return of the money. Then the exact amount of net
receipts can be credited to the activity.

13.
Procedures
for the Transfer of Funds from One Activity to Another

a.
Occasionally, it may
be necessary or desirable to transfer funds from one activity to another. This
may be done by the use of a disbursing order (Form #5200-E-5) and a statement
of deposit (Form #5200-E-3).

b.
The Student Activity
Treasurer of the activity managing the transfer, upon authorization by the
Building Principal and the Assistant Superintendent for Business and Finance,
will complete a disbursing order (Form #5200-E-5) stating all essential facts.

c.
The Student Activity
Treasurer of the activity to receive the transfer will prepare a statement of
deposit (Form #5200-E-3).

d.
The Central Treasurer
will then enter the necessary transfers in his/her accounts, and no money will
actually change hands.

14.
Accounting
Records and Their Use

The Central Treasurer is responsible for keeping all accounting records, as
delineated in Exhibit A to Regulation #5200-R-2.

The Central Treasurer is directed to liquidate the leftover funds of the
inactive extraclassroom activity, discontinued extraclassroom activity or
graduating classes (within 6 months of graduation) and transfer the funds to an
account of the Student Senate specifically set up for this purpose.

Funds deposited into the dedicated Student Senate account from inactive
accounts and Senior Class accounts may be made available for those uses
consistent with the charter of the Student Senate, and with all appropriate
approvals, votes and documentation required by the Student Senate for the
disbursement of funds. The Student Senate may consult with the high school
class governments in administering this account.

1.
Inactive
Activity

An inactive extraclassroom activity shall be defined as one having no Faculty
Advisor, no Student Activity Treasurer and no financial activity for one full
school year.

a.
An extraclassroom
activity that is deemed inactive by the Coordinator for Student Activities
should be terminated, with the monies transferred to the Student Senate.

b.
The Central Treasurer
shall confirm with the Coordinator for Student Activities that the extraclassroom
activity is indeed inactive.

c.
Extraclassroom
activities that have been deemed inactive must follow the organizational
procedures set forth in the related Regulation #5200-R-1 to re-activate
previously existing activities.

2.
Terminated
Activity

Prior to the termination of a student organization, all funds remaining in the
custody of the Central Treasurer shall be disposed of in one of the following
ways:

a.
Expended by vote of the organization controlling these funds as provided for in the charter of the student organization.

b.
Transferred to
another student organization following the standard withdrawal procedure, as
provided for in the charter of the student organization.

3.
Graduated
Classes

a. Upon graduation, all funds in the Senior Class account will
remain in the custody of the Central Treasurer for six months and then must be
transferred to the Student Senate, unless a specific reason is documented for
continued retention in the class account.

b. The Faculty Advisor and Student
Activity Treasurer must carefully estimate the financial activity of the Senior
Class account for the entire year and ensure sufficient, but not excessive,
funds are available to meet the needs of the Senior Class.

V.
Other
Items

1.
Bonding
of the Central Treasurer

The Board shall require the Central Treasurer of the extraclassroom activity
fund to be bonded for no less than the amount of the average cash balance of
the fund.

2.
Investing
Extraclassroom Activity Funds

The District Treasurer may invest the funds pursuant to the District’s
investment policy. The investment and its earnings shall be credited to each
activity account based on its pro-rata principal investment.

Effective November 3,
2011, this replaces and supersedes in its entirety the following:

Regulation # 5210-R (originally approved January 17, 1999)

ATTACHMENT
A to EXTRACLASSROOM ACTIVITIES

FINANCIAL
REGULATIONS

SALES TAXES

Extraclassroom activities are prohibited
from using the school’s tax exempt status because they are not included
in the exemption granted to the District from New York State (“NYS”) sales tax.

The following is a list of selected events and their taxability status; please
note that this list is not all inclusive:

1.
Sale
of Candy Bars

Tax Law § 1115 (a) (1) generally provides an exemption for
the sales and purchases of food, food products, and beverages sold for human
consumption. However, the exemption does not apply to candy or sodas and soft
and fruit drinks, which contain less than 70% natural fruit juice.

2.
Spaghetti
Dinners and Catered Meals

Tax Law § 1115 (a) (1) generally provides an exemption for
the sales and purchases of food, food products, and beverages sold for human
consumption. However, the exemption does not apply to catered situations, where
the students of the extraclassroom activity would be serving, assisting in
serving, cooking, or otherwise providing services with respect to the food
items in question.

3.
Bake
Sales

Tax Law § 1115 (a) (1) generally provides an exemption for
the sales and purchases of food, food products, and beverages sold for human
consumption. This provision exempts bake sales from the collection of sales
tax.

4.
Vending
Machine Sales

Where tables, chairs, benches, etc. are provided where the
vending machine operations are conducted, the sales through the vending machine
are taxable. Where no eating facilities are provided, the sales are exempt from
NY sales tax.

5.
Food
or Beverage in a Heated State

All sales of prepared food sold in a heated state (where the
food is maintained at a temperature warmer than surrounding air temperature),
such as pizza, barbecued chicken, popcorn, coffee, tea, etc., are subject to
sales tax.

6.
Purchases
of Prepared Food for Resale

The purchase of the prepared food is subject to NY sales
tax, and sales tax must be collected upon the subsequent resale. (Sales tax
paid on initial purchase may be taken, as a credit against tax required to be
collected upon subsequent resale).

7.
Admission
Charges

Exemption is provided from NY sales tax for admissions to
dramatic or musical arts performances, which do not include variety shows,
magic shows, circuses, ice shows, and similar performances. Included in the
exemption is an admission charge to choreographed performances to music, which
may exempt color guard admissions.

Admission charges for entertainment or amusement are
taxable, including proms, and dances.

8.
Sale
of Newspapers/Periodicals

Exempt from NY sales tax.

a.
Sale of Yearbooks

Taxable under provisions of NY Tax Law, however if the entire cost of the
yearbook is underwritten by the Board of Education, the sale of the yearbook
becomes an exempt transaction. Advertising space sold in the yearbook is not
taxable.

b.
Sweatshirt, T-Shirt,
Jacket Sales

Tax Law § 1101(b) (5) provides that property purchased for resale is expressly
excluded from NY sales tax (BUT ONLY IF A RESALE CERTIFICATE IS ISSUED TO
VENDOR). Tax Law § 1105 (a) provides that sales tax is imposed on the sale of
tangible personal property.

9.
When
a student organization purchases merchandise for resale, vendors are required
to collect the sales tax unless they receive a Resale Certificate (NYS Sales
Tax Form ST-120) from the buyer.

Students
shall enjoy the constitutional right of freedom of expression. They
shall have the right to express their views in speech, writing, or
through any other medium or form, limited solely by those restrictions
imposed on all citizens generally and those specifically applicable to
children and youth in a school setting.

The
Board of Education encourages student publications not only because
they offer an educational activity through which students gain
experience in reporting, writing, editing, and understanding responsible
journalism, but also because they provide an opportunity for students
to express their views and a means of communicating both within and
beyond the school community.

All
student publications will comply with the rules for responsible
journalism. Libelous statements, unfounded charges and accusations,
obscenity, false, vulgar or lewd statements, materials promoting drug
and alcohol abuse, smoking, prejudice, hatred, violence, the breaking of
laws and school policies and/or regulations, or materials that are
intended to disrupt the educational process will not be permitted.
Expressions of personal opinion must be clearly identified as such, and
bear the name of the author. Opportunity for the expression of opinions
differing from those of the student publishers must be provided.

In
addition, student publications which are paid for by the School
District and/or produced under the direction of a teacher as part of the
school curriculum are not considered a public forum.

Each Principalshall
have the right to edit or delete student publications, that he/she
feels is inconsistent with the District's basic educational mission.

Distribution of Literature

Students
have a right to distribute literature on school grounds and in school
buildings provided such distribution is not intended to and/or does not
interfere with or disrupt the educational process. No literature may be
distributed unless a copy is submitted in advance, for approval, to the
Superintendent or his/her designee.

Each Principal shall review the content of all such literature prior to its distribution.

The Board of Education believes
that student involvement in extra- and co-curricular activities and
athletics is sound and contributes, not only to feelings of high
self-esteem and self-confidence, but also to academic success.

The
intent of this policy and the related procedures is to enhance
communication among all of the significant adults in the child’s school
life, to focus all of the adult influence on academic improvement, and
to help the student realize a sense of responsibility.

Policy References

Formerly Manhasset Policy #5305

5230R ACADEMIC ELIGIBILITY REGULATION

Last Updated Date: 06/05/1997

Revisions History: 06/05/1997

Intervention

Coaches
or advisors will require that students show them a copy their interim
reports. A statement to this effect will be printed on the interim
report form. In addition, this procedure will be outlined in the
materials distributed to students upon entry into an activity or on to a
team.

If
a student who is enrolled in an athletic or extracurricular activity
receives multiple failures (two or more courses) on a quarterly report
card, the child’s guidance counselor will initiate steps to insure that
all of the following individuals are aware of the student’s performance.

Notification

The guidance counselor will notify:

1.parents by telephone and mail that their child has multiple failures;

2.all classroom teachers by sending them copies of the report card;

3.coaches and activity advisors by sending them copies of the report card; and

4.other
significant adults in the child’s school life (special relationship
with a teacher assistant, AV technician, social worker, etc.).

Development Of Improvement Plans

The
counselor will be the lead person in a quarterly meeting (the meeting
immediately following the issuance of interim reports) of the Student
Review Team that will be devoted to developing written INDIVIDUAL
IMPROVEMENT PLANS for these students. This written INDIVIDUAL
IMPROVEMENT PLAN will be distributed by the guidance counselor, and
shared and communicated to all of the above individuals, enlisting their
help where appropriate.

As part of this plan the guidance counselor would be responsible for:

1.meeting regularly with the student to monitor his/her progress;

2.completing
periodic progress and/or effort reports which would be shared with
parents, coaches, advisors, teachers, and other significant adults;

It is also understood that the student will be responsible for following the items outlined in the INDIVIDUAL IMPROVEMENT PLAN.

Removal From Team Or Activity

If
progress is not made, and the Student Review Team feels that it would
be in the best interest of the student that he or she end his/her
association with the activity, the Student Review Team may decide to
recommend to the Principal to remove the student at the time of the
receipt of a second consecutive quarterly report card with multiple
failures.

This
is meant to be a decision based upon many factors and unique to each
individual. If the Principal makes such a decision, the student and the
parent have a right to appeal the decision to the Superintendent within
five school days.

Attendance And Participation In Activities

This
policy is not in any way meant to supercede current policies and
practices regarding attendance and/or disciplinary sanctions and the
participation in activities. For example, students who are not present
for the majority of their classes on a day, regardless of the reason,
are not permitted to participate in after school activities.

Students With Handicapping Conditions

This
policy in no way mollifies any rights that students with handicapping
conditions may have under applicable law and Board of Education
policies.

Formerly Manhasset Regulation #5305-R

Policy References

5240 STUDENT PERFORMANCES

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5240R

The
Board of Education authorizes the presentation of assemblies,
performances, lectures and programs provided by organizations and
individuals outside of the Manhasset Public Schools. Such performances
will be provided during school hours when student attendance may be
required. The responsibility for these programs shall rest with the
Principal who shall establish rules and regulations governing such
programs including criteria for their approval.

Policy References

5240R STUDENT PERFORMANCES REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 4810

Requests for Assemblies, Performances, Lectures or Programs by Outside Organizations or Individuals

1.Requests
for assemblies, performances, lectures or programs to be provided by
outside individuals or organizations during school hours, which students
are required to attend, will be considered by school officials only if
made in writing to the Principal by a school staff member, a staff
organization, or a recognized student organization within the Manhasset
Public Schools.

2.The staff member making the request must submit to the Principal or designee:

a.the credentials and qualifications of the person(s) who will perform or lecture;

b.in
the case where the performance will be sponsored by an organization,
the name, background and credentials of the persons who are officers,
directors or otherwise in charge of the organization; and

c.evidence
that the performance will conform to standards of good taste and
decency appropriate to the age and maturity of the students to whom the
program is presented.

3.When
requested by the Principal or designee, the staff member making the
request will arrange for a preview of the proposed performance or
lecture.

Criteria for Granting Requests

1.In determining whether such a request will be granted, the Principal or designee shall apply the following standards:

a.educational content;

b.artistic merit and technical quality;

c.appropriateness to age and educational level of the students who will attend;

d.responsibility and authenticity of the organization of individual conducting the performance; and/or

e.assurance that the performance will not incite violence or be severely disruptive.

2.As
controversial issues are presented, every effort will be made by school
officials to provide, within a reasonable period of time, opportunity
for the presentation of conflicting viewpoints. (See policy number 4810)

Right to Cancel or Discontinue Performance

If,
during the course of a performance, the performers or speakers violate
any of the foregoing standards, the Principal or his/her designee
reserves the right to discontinue or cancel the program forthwith.

Right of Students not to attend School-wide or Grade-level Performance

If,
upon notification of an assembly, performance, lecture or program to be
given at a school-wide or grade-level assembly, a student in good
conscience prefers, on religious or moral grounds, not to attend the
program and presents a written request signed by his/her parent/guardian
stating his/her desire that the student be excused from attendance at
such assembly, the student may be given a different activity or
assignment during the period(s) in question.

Policy References

5260 STUDENT CONTESTS

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5260R

The Board of Education recognizes the mutual benefit of co-sponsoring with community groups and agencies, contests that encourage both competition and creative expression. The Principal shall promulgate regulations governing the participation of student in contests.

Policy References

5260R STUDENT CONTESTS REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

1.Contests
and competitive activities that are sponsored solely by outside
organizations shall not be recommended to students unless they
supplement and do not interfere with the regular school program.

2.The subject of the contest must be neither commercial nor sectarian.

3.To be recommended, any such activity must be:

a.appropriate to the age group for which it is conducted,

b.designed to stimulate original individual work by the contestant, and

c.a supplement rather than a substitute for regular school work.

4.The
contest activity must be neither for the direct sales promotion of
commercial goods or services nor for the direct benefit of a commercial
organization.

5.Students shall not be:

a.excluded from competing because of race, color, creed, religion, national origin, sex, age, marital status, or disability; and

b.required to participate

6.Selection of contest winners shall be the responsibility of the sponsoring organization.

7.Scholarships or monetary grants shall be considered the most appropriate type of awards for contest winners.

Policy References

5280 INTERSCHOLASTIC ATHLETICS

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

Related Policies & Documents: 5280R

Interscholastic
athletics for boys and girls is an integral and desirable part of the
District's secondary school educational program. Individual and team
sports shall be based upon comprehensive physical education instruction
and intramural activities, seeking broad participation from all eligible
secondary students. Lifetime or carry-over sports are to be
particularly encouraged and sup­ported. Parity in the number and kind of
sports activities for girls and boys is a clear objective of the
District.

2.written
parent or guardian consent with the submission of the Code of Behavior
and Medical Examination Update prior to the start of every

Policy References

Education Law ��414; 1502; 1604(7-b); 1708(3)(8-a);

1718(2); 3001-b; 4409

8 NYCRR �135.4

5280R INTERSCHOLASTIC ATHLETICS REGULATION

Last Updated Date: 12/03/1998

Revisions History: 12/03/1998

1.Possession/use of alcohol or illicit drugs - Unless the nature or severity of the incident requires a greater discipline:

First Offense:

Out
of school suspension and 3 Saturday suspensions. Until suspensions are
satisfactorily served, the student is prohibited from all
extracurricular activities.

Second Offense:

Out of school suspension and suspension from extracurricular activities for the remainder of the school year.

2.Smoking/use of tobacco products - Unless the nature or severity of the incident requires a greater discipline:

First Offense:

In school suspension and one week suspension from all extracurricular activities.

Second Offense:

Out
of school suspension and 3 Saturday suspensions. Until suspensions are
satisfactorily served, the student is prohibited from all
extracurricular activities.

3.Athletes
must attend a minimum of 50% of their classes and participate in
physical education class on the day of contest/practice.

4.Regular
attendance at practices/contests is essential to remain as a team
member. Absences from practices and contests must be excused by the
coach in advance and will be approved only for compelling reasons.
Generally, a one game suspension will result for each unexcused absence,
and excessive unexcused absences will result in dismissal from the
team.

5.Athletes
will be required to return all issued equipment or pay for replacement.
Replacement equipment will not be issued until payment for the lost
item(s) is made.

Policy References

5300.05 INTRODUCTION (Code of Conduct)

Last Updated Date: 06/14/2012

Revisions History: 06/14/2014, 06/21/2001

The
Manhasset School District (the “District”) considers the health and
safety of the children who attend its schools to be its highest
priority. The District is committed to providing a safe and orderly
school environment where students may receive and District personnel may
deliver educational services without disruption or interference.
Responsible behavior by students, teachers, school personnel, parents,
and visitors is essential to achieving this goal.

The District
has established a long-standing set of expectations for conduct on
school property and at school functions. These expectations are based on
the principles of civility, mutual respect, citizenship, character,
tolerance, honesty, and integrity. Lawlessness in any form will not be
tolerated. The District will not permit students:

1.to engage in any conduct that endangers the physical, social or emotional well-being of others;

2.to destroy personal or school property; or

3.to disrupt or interfere with the process of teaching and learning.

The
Board of Education (the “Board”) recognizes the need to clearly define
standards of acceptable conduct on school property, to identify the
potential consequences of unacceptable conduct, and to ensure that
discipline, if appropriate, is administered swiftly and fairly. To that
end, the Board has adopted this Code of Conduct (the "Code"). Designated
District personnel are authorized to impose disciplinary action against
students and others who disrupt the safe and orderly operation of the
school and, in appropriate circumstances, corrective measures than are
provided in the Code.

Unless
otherwise indicated, this code applies to all students, school
personnel, parents, and other visitors or guests when on school property
or in attendance at school functions that take place at locations
outside of the school District.

Policy References

Formerly Manhasset Policy #5300.01

5300.10 DEFINITIONS

Last Updated Date: 06/14/2001

Revisions History: 06/14/2001

For purposes of this code, the following definitions apply.

"Disruptive
student" means an elementary or secondary student under the age of 21
who is substantially disruptive of the educational process or
substantially interferes with the teacher's authority over the
classroom.

“Gender” means actual or perceived sex and shall include a person’s gender identity or expression.

“Gender
expression” is the manner in which a person represents or expresses
gender to others, often through behavior, clothing, hairstyle,
activities, voice or mannerisms.

“Gender
identity” is one’s self-conception as being male or female, as
distinguished from actual biological sex or sex assigned at birth.

"Parent" means parent, guardian or person in parental relation to a student.

"School
property" means in or within any building, structure, athletic playing
field, playground, parking lot or land contained within the real
property boundary line of a public elementary or secondary school, or in
or on a school bus, as defined in Vehicle and Traffic Law §142.

"School
function" means any school-sponsored extra-curricular event or
activity, including those that take place at locations outside the
district.

The
Board of Education's goal is to provide an environment in which a
student's rights and freedoms are respected. The purpose of stating the
rights and responsibilities of Manhasset Public School students is to
create an atmosphere which is conducive to learning.

A.Student Rights

The
District is committed to safeguarding the rights given to all students
under federal and state law and District policy. In addition, to promote
a safe, healthy, orderly and supportive school environment, all
District students have the right to:

1.Attend
school in an environment that recognizes the dignity of each person and
fosters peer to peer, student to staff, and staff to student respect,
regardless of actual or perceived race, color, weight, national origin,
ethnic group, religion, religious practice, disability, sexual
orientation, gender or sex.

2.Take
part in all District activities on an equal basis regardless of actual
or perceived race, weight, color, creed, national origin, ethnic group,
religion, religious practice, gender or sexual orientation or
disability.

3.Present
their version of the relevant events to school personnel authorized to
impose a disciplinary penalty in connection with the imposition of the
penalty.

4.Access school policies, regulations and rules and, when necessary, receive an explanation of those rules from school personnel.

B.Student Responsibilities

All District students have the responsibility to:

1.Contribute
to maintaining a safe, supportive and orderly school environment that
is conducive to learning and to show respect to other persons regardless
of actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender or sex.

2.Respect the personal property of the school as well as the personal property of others.

3.Be familiar with and abide by District policies, rules and regulations dealing with student conduct.

4.Attend school every day unless they are legally excused and be in class, on time, and prepared to learn.

5.Work
to the best of their ability in all academic and extracurricular
pursuits and strive toward their highest level of achievement possible.

6.React to direction given by teachers, administrators and other school personnel in a respectful, positive manner.

7.Work to develop mechanisms to manage their anger.

8.Ask questions when they do not understand.

9.Seek help in solving problems.

10.Dress appropriately for school and school functions.

11.Accept responsibility for their actions.

12.Conduct
themselves as representatives of the District when participating in or
attending school-sponsored extracurricular events and to hold themselves
to the highest standards of conduct, demeanor, and sportsmanship.

C.Student Rights and Responsibilities under The Dignity Act

New
York State’s Dignity for All Students Act was established with the
broad legislative intent to provide the State’s public elementary and
secondary school students with a safe and supportive environment, free
from discrimination, intimidation, taunting, harassment, and bullying on
school property, a school bus and/or at a school function including those that take place at locations outside the District.

No student shall be subjected to harassment, discrimination or bullying by employees, volunteers or students.

Generalized
remedial measures may include, but are not limited to: (a) supervisory
systems that provide District staff members with prevention and
intervention tools; (b) school and community surveys or other strategies
for determining the conditions contributing to the relevant behavior;
(c) use of research based, systemic harassment prevention programs; (d)
modification of schedules; (e) adjustment in hallway traffic and other
student routes of travel; (f) targeted use of monitors; (g) staff
professional development; (h) parent conferences; (i) involvement of
parent teacher organizations; and/or (j) peer support groups.

The
successful implementation of this code of conduct is dependent upon the
active support of a number of constituencies. This section sets forth
certain specific roles for parents, teachers, school counselors,
building and District administrators and the Board relating to
maintaining safe and orderly schools in the Manhasset School District.

A.Parents

All parents are expected to:

1.Recognize
that the education of their child(ren) is a joint responsibility of the
parents and the school community and collaborate with the District to
optimize their child’s educational opportunities

2.Send their children to school ready to participate and learn.

3.Ensure that their children attend school regularly and on time.

4.Ensure
that absences are excused and are for reasons that are legitimate and
valid as listed in the Manhasset School District calendar.

5.Insist their children be dressed and groomed in a manner consistent with the student dress code.

6.Help their children understand that appropriate rules are required to maintain a safe, orderly environment.

7.Know
school rules and help their children understand them so that their
children can help create a safe and supportive school environment free
from discrimination and/or harassment on the basis of actual or
perceived race, color, weight, national origin, ethnic group, religion,
religious practice, disability, sexual orientation, gender or sex Convey
to their children a supportive attitude toward education, school
personnel, and the District.

8.Build positive, constructive relationships with teachers, other parents, and their children's friends.

9.Help their children deal effectively with peer pressure.

10.Inform school officials of changes in the home situation that may affect student conduct or performance.

11.Provide a place for study and ensure that homework assignments are completed.

12.Convey
to the school appropriate concerns regarding their children and other
students attending the school when the safety of the school environment
may be threatened.

13.Be
aware of what their children are bringing to school on a daily basis
and determine the appropriateness of these items in conjunction with the
school rules and regulations.

14.Set
standards of civility, mutual respect, citizenship, character,
tolerance, honesty, and integrity after which their children may pattern
themselves.

B.Teachers

All District teachers are expected to:

1.Maintain
a climate of mutual respect and dignity, for all students regardless of
actual or perceived race, color, weight, national origin, ethnic group,
religion, religious practice, disability, sexual orientation, gender or
sex, which will strengthen students’ confidence and promote learning,
and which will strengthen students' self-concept and promote confidence
to learn.

2.Be prepared to teach.

3.Demonstrate interest in teaching and concern for student achievement.

4.Know school policies and rules, and enforce them in a fair and consistent manner.

5.Maintain confidentiality in conformity with federal and state law.

6.Communicate to students and parents:

a.Course objectives and requirements

b.Marking/grading procedures

c.Assignment deadlines

d.Expectations for students

e.Classroom discipline plan.

7.Communicate regularly with students, parents, and other teachers concerning student growth and achievement.

8.Participate in school-wide efforts to provide adequate supervision in all school spaces, in conformity with the Taylor Law.

9.Set
standards of civility, mutual respect, citizenship, character,
tolerance, honesty and integrity after which their students may pattern
themselves.

10.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee or any person
who is lawfully on school property or at a school function;

11.Address any personal biases that may exist which prevent equal treatment of all students in the school or classroom setting.

12.Report
incidents of discrimination and harassment that are witnessed or
otherwise brought to a teacher’s attention in a timely manner.

C.School Related Personnel

All school related personnel are expected to:

1.Maintain
a climate of mutual respect and dignity for all students regardless of
actual or perceived race, color, weight, national origin, ethnic group,
religion, religious practice, disability, sexual orientation, gender or
sex.

2.Maintain confidentiality in accordance with federal and state law.

3.Help
students who may need assistance with school or personal problems and
direct them to the appropriate staff members for assistance.

4.Demonstrate an interest in students’ educational and personal growth.

1.Know
the school policies and rules and Code of Conduct and assist with their
enforcement. Participate in school-wide efforts to provide adequate
supervision in all school spaces.

3.Help children understand the District’s expectations for maintaining and promoting a safe, orderly school environment.

4.Assist parents, visitors, and guests in a courteous and professional manner.

5.Set
standards of civility, mutual respect, citizenship, character,
tolerance, honesty and integrity after which students may pattern
themselves.

6.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

7.Address personal biases that may prevent equal treatment of all students.

D.School Counselors

All school counselors are expected to:

1.Maintain
a climate of mutual respect and dignity for all students regardless of
actual or perceived race, color, weight, national origin, ethnic group,
religion, religious practice, disability, sexual orientation, gender or
sex.

2.Assist students in coping with peer pressure and emerging personal, social, and emotional problems.

9.Make known to students and families the resources in the community that are available to meet their needs.

10.Participate in school-wide efforts to provide adequate supervision in all school spaces.

11.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

12.Address personal biases that may prevent equal treatment of all students.

E.Other School Personnel

All other school personnel are expected to:

1.Maintain
a climate of mutual respect and dignity for all students regardless of
actual or perceived race, color, weight, national origin, ethnic group,
religion, religious practice, disability, sexual orientation, gender or
sex.

2.Maintain confidentiality in accordance with federal and state law.

3.Be familiar with the code of conduct.

4.Help children understand the district’s expectations for maintaining a safe, orderly environment.

5.Participate in school-wide efforts to provide adequate supervision in all school spaces.

6.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

7.Address personal biases that may prevent equal treatment of all students.

6.Provide support in the development of the Code of Conduct, when called upon. Disseminate the Code of Conduct and anti-harassment policies.

7.Be responsible for enforcing the Code of Conduct and ensuring that all cases are resolved promptly and fairly.

8.Set
standards of civility, mutual respect, citizenship, character,
tolerance, honesty and integrity after which students may pattern
themselves.

9.Participate in school-wide efforts to provide adequate supervision in all school spaces.

10.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

11.Address personal biases that may prevent equal treatment of all students and staff.

2.Oversee and coordinate the work of the district-wide and building-level bullying prevention committees.

3.Identify
curricular resources that support infusing civility in classroom
instruction and classroom management; and provide guidance to staff as
to how to access and implement those resources.

4.Coordinate, with the Professional Development Committee, training in support of the bullying prevention committee.

5.Be responsible for monitoring and reporting on the effectiveness of the district’s bullying prevention policy.

6.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

7.Address personal biases that may prevent equal treatment of all students and staff.

2.Inform the Board about educational trends relating to student discipline.

3.Review
with District administrators the policies of the Board of Education and
state and federal laws relating to school operations and management.

4.Maintain confidentiality in accordance with federal and state law.

5.Work to create instructional programs that minimize problems of misconduct and are sensitive to student and teacher needs.

6.Work
with District administrators in enforcing the code of conduct and
ensuring that all cases are resolved promptly and fairly.

7.Set
standards of civility, mutual respect, citizenship, character,
tolerance, honesty and integrity after which students may pattern
themselves.

8.Participate in school-wide efforts to provide adequate supervision in all school spaces.

9.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

10.Address personal biases that may prevent equal treatment of all students and staff

3.Develop
and recommend a budget that provides programs and activities that
support achievement of the goals of the code of conduct.

4.Collaborate
with student, teacher, administrator, and parent organizations, school
safety personnel, and other school personnel to develop a code of
conduct that clearly defines expectations for the conduct of students,
District personnel, and visitors on school property and at school
functions.

5.Adopt
and review at least annually the District's code of conduct to evaluate
the code's effectiveness and the fairness and consistency of its
implementation.

6.Lead by example by conducting Board meetings in a professional, respectful, courteous manner.

7.Set
standards of civility, mutual respect, citizenship, character,
tolerance, honesty and integrity after which students may pattern
themselves.

8.Address
issues of harassment or any situation that threatens the emotional or
physical health or safety of any student, school employee, or any person
who is lawfully on school property or at a school function.

9.Address personal biases that may prevent equal treatment of all students and staff.

Formerly Manhasset Policy #5300.15

Policy References

5300.25 STUDENT DRESS CODE

Last Updated Date: 03/31/2015

Revisions History: 03/31/2015, 06/14/2012, 06/21/2001, 01/23/1997

The responsibility for
student dress and general appearance rests with individual students and
parents. However, the Board of Education requires students to attend
school in appropriate dress that meets health and safety standards and does not
interfere with the learning process. The Board also requires students to
wear appropriate protective gear in certain classes (e.g., science, home and
career skills, and physical education).

In each school, the Principal and/or his/her designee shall have the authority
to require a student to change his/her attire should it be deemed inappropriate
according to the above guidelines.

Appeals from the
Principal’s decision must be made, in writing, to the Superintendent of Schools
within two (2) business days.

Formerly: Manhasset Policy 5311.5 and 5300.20 - Student Dress Code

Policy References

This section of policy was previously adopted on January 23, 1997

Formerly: Manhasset Policy 5311.5 and 5300.20, Student Dress Code

5300.30 PROHIBITED STUDENT CONDUCT

Last Updated Date: 03/31/2015

Revisions History: 03/31/2015, 06/14/2012, 12/15/2011, 06/21/2001

The Board of
Education expects all students to conduct themselves in an appropriate and
civil manner, with proper regard and respect for the rights and welfare of
other students, District personnel and other members of the school community,
and for the care of school facilities and equipment.

The best discipline is self-imposed. The Board of Education expects each
student to be responsible for his/her own behavior as well as the
consequences of their misbehavior. District personnel who interact with
students are expected to use disciplinary action only when necessary and to
place emphasis on educating students so that they may grow in self-discipline.

I. DISCIPLINARY ACTION

Discipline is
most effective when it deals directly with a problem at the time and place it
occurs, and in a way that is viewed as fair and impartial by the student.
Disciplinary action, when necessary, will be firm, fair, and consistent in
order to be most effective in changing behavior. Pursuant to section
100.2 of the Commissioner's Regulations, such action will be appropriate to the
seriousness of the offense. Extreme penalties for serious infractions (i.e.,
suspensions in excess of five school days) will be imposed pursuant to District
policies, procedures, and/or the law.

Generally, students with disabilities may not be suspended if their inability
to conform to the school's code of conduct is a manifestation of their
disability. If the proposed period of suspension would constitute a change in
placement, the matter will be referred to the Committee on Special Education in
the manner prescribed by the Commissioner’s Regulations. If the behavior
of such student might endanger the health and safety of himself / herself or
others, the District will follow the procedures outlined in District policies,
procedures, and or the law.

II. RULES OF CONDUCT

The Board
recognizes the need to set clear and specific expectations for student conduct
while on District property, at a school-related function or engaged in a
school-related activity. In addition, the Board recognizes the need to
set clear and specific expectations for student behavior that occurs off-campus.
Students and parents should be aware that generally, students may be
disciplined for off-campus misconduct whenever there is a sufficient
relationship between the misconduct and the school setting, or when it is
reasonably foreseeable that the student misconduct will create a risk of a
material and substantial disruption in the school setting.

The purposes of
the rules of conduct are to protect and promote the health, safety and
physical, social or emotional well-being of students and staff; to maintain an
orderly school environment conducive to learning for all students; and to
secure the personal safety, dignity, and integrity of all in the school
community. The rules of conduct listed below are intended to set
clear and specific expectations for all such student behavior and are also
intended to create a school environment that is free from discrimination or
harassment. Students who will not accept responsibility for their own
behavior and who violate these school rules will be required to accept the
consequences for their conduct and may be subject to appropriate
disciplinary action.

The school
administration shall develop and disseminate rules of conduct, focusing on
personal safety and respect for the rights and property of others, to be
consistently applied in the classrooms throughout the District, and at school
sponsored events. The disciplinary code will be publicized and explained
to all students and a summary provided, by mail, to all parents on an annual
basis.

Students may be subject to disciplinary action,
ranging from a conference with parents to a permanent suspension from school,
when they:

A. Engage in conduct that is disorderly.
Examples of disorderly conduct include, but are not limited to:

Running in hallways.

Making unreasonable noise.

Using language or gestures that are profane, lewd, vulgar or
abusive,

Obstructing vehicular or pedestrian traffic.

Engaging in any willful act that disrupts the normal operation of
the school community.

Trespassing. Students are not permitted in any school
building, other than the one they regularly attend, without permission from the
administrator in charge of the building.

Misusing a computer or information technology equipment. This
includes any unauthorized use of computers, software, or Internet/Intranet
account; accessing inappropriate material on the Internet; or any other
violation of the District’s Acceptable Use Policy.

B. Engage in conduct that is insubordinate.
Examples of insubordinate conduct include, but are not limited to:

Failing to comply with the reasonable directions of teachers,
school administrators or other school employees, or otherwise demonstrating
disrespect.

Being late, missing or leaving school without permission.

Skipping detention.

C. Engage in conduct that is violent.
Examples of violent conduct include, but are not limited to:

Committing an act of violence (including, but not limited to
hitting, kicking, punching, biting, and scratching) upon a teacher,
administrator or other school employee or attempting to do so, or threatening
to do so.

Committing an act of violence (including, but not limited to
hitting, kicking, punching, biting, and scratching) upon another student or any
other person lawfully on school property or attempting to do so, or threatening
to do so.

Possessing a weapon. Authorized law enforcement officials
are the only persons permitted to have a weapon in their possession while on
District property or at a District function.

Displaying what appears to be a weapon in person, in print or
electronically.

Threatening to use any weapon in person, in print or
electronically.

Intentionally damaging or destroying the personal property of a
student, teacher, administrator, other District employee or any person lawfully
on school property.

Intentionally damaging or destroying District property.

D. Engage in any conduct that endangers the safety,
morals, physical or mental health, or welfare of others. Examples of
such conduct include, but are not limited to:

Bullying, which is intentional and
aggressive behavior that involves an imbalance of power or strength and is
usually, but not always, repeated over time. Traditionally, bullying has
involved actions such as hitting or punching (physical bullying); teasing or
name-calling (verbal bullying); intimidation or any action which results in
emotional distress through gestures or social exclusion.

Cyberbullying, which is the use of information
technology, including but not limited to e-mail, social networking, networking,
instant messaging, blogs, chat rooms, cell phones and gaming systems, to
deliberately harass, threaten or intimidate others. Cyberbullying may involve
sending mean, vulgar or threatening messages or images; posting sensitive or
private information about another person; pretending to be someone else in
order to malign that other person; or intentionally excluding someone from
an Internet-based group
or activity. Cyberbullying is a form of electronic aggression that will not be
tolerated. A student may be subject to disciplinary action for cyberbullying
activity regardless of whether the student used a District-owned computer or
any other form of public or personal information technology equipment to
perpetrate the cyberbullying activity.

Defamation, which includes making false or
unprivileged statements or representations, about an individual or identifiable
group of individuals that harm the reputation of the person or the identifiable
group by demeaning them through any medium in person, in print or
electronically, whether on or off school grounds.

Discrimination, which includes the use of a
person’s actual or perceived race, color, weight, national origin, ethnic
group, religion, religious practice, disability, sexual orientation, gender or
sex as a basis for treating another person in a disparate or negative manner in
person, in print or electronically.

Harassment, which is the creation of a
hostile environment by conduct or by verbal threats, intimidation or abuse
conducted in person, in print or electronically, that has or would have the
effect of unreasonably and substantially interfering with a student’s
educational performance, opportunities or benefits, or the student’s mental,
emotional or physical well-being. Harassment includes any conduct, such as
verbal threats, intimidation or abuse, which reasonably causes or would
reasonably be expected to cause a student to fear for his or her physical
safety. This includes but is not limited to conduct, verbal threats,
intimidation or abuse based on a person’s actual or perceived race, color,
weight, national origin, ethnic group, religion, religious practice,
disability, sexual orientation, gender or sex.

Intimidation, which includes engaging in
actions or statements in person, in print or electronically, that puts an
individual in fear of bodily harm or emotional distress.

Hazing, in person, in print or
electronically, which includes any intentional or reckless act or harassment
directed against another for the purpose of induction, initiation into,
affiliating with, or maintaining membership in any school sponsored activity,
organization, club or team.

Subjecting other students,
school personnel or any other person lawfully on school property or attending a
school function to danger by recklessly engaging in conduct which
creates a substantial risk of physical injury.

Selling, distributing,
displaying or possessing obscene or degrading material in person, in print or
electronically.

Beingin possession of drug paraphernalia,
including, but not limited to: pipes, bongs, rolling papers, grinders,
lighters, bags used for the packaging and distribution of drugs, scales and any
other item used in the distribution, packaging, exchange or use of drugs.

Possessing and/or consuming alcoholic beverages or illegal
substances or being under the influence of either. "Illegal
substances" include, but are not limited to, inhalants, marijuana,
cocaine, LSD, PCP, amphetamines, heroin, oxycontin, steroids, look-alike drugs,
and any substances which are commonly referred to as "designer
drugs."

Selling, distributing, or exchanging alcoholic beverages or
illegal substances or arranging for the sale, distribution, or exchange of
alcoholic beverages or illegal substances in person, in print or
electronically. "Illegal substances" include, but are not limited to,
inhalants, marijuana, cocaine, LSD, PCP, amphetamines, heroin, oxycontin,
steroids, look-alike drugs, and any substances commonly referred to as
"designer drugs."

Using prescription and over-the-counter drugs without specific
medical authorization.

Selling, distributing, or exchanging prescription and
over-the-counter drugs or arranging for their sale, distribution, or exchange in person, in print
or electronically.

Gambling in person, in print or electronically.

Indecent exposure, that is, exposure to sight of the private parts of
the body in a lewd or indecent manner in person, in print or electronically.

Sexting, which is the sending, receiving, forwarding, or sharing of
sexually suggestive language and/or nude or nearly nude photos through text
message, instant message, social networks or email. A student may be
subject to disciplinary action for sexting activity regardless of whether the student
used a District-owned computer, a personal computer or any other form of
information technology equipment to perpetrate the sexting activity.

Initiating a report warning of fire or other catastrophe without
valid cause in person, in print or electronically and/or the misuse of
911, or discharging a fire extinguisher.

E. Engage in deceitful behavior. Specifically:

Lying to school personnel.

Stealing or attempting to
steal the property of other students, school personnel, or any other person
lawfully on school property or attending a school function.

F. Engage in any form of academic misconduct in
person, in print or electronically. Examples of academic misconduct include,
but are not limited to:

Plagiarism.

Cheating.

Copying.

Altering records.

Assisting another student in any of the above actions.

G. Engage in misconduct while on a school bus.
It is crucial for students to behave appropriately while riding on District
buses, to ensure their safety and that of other passengers and to avoid
distracting the bus driver. Students are required to conduct themselves
on the bus in a manner consistent with established standards for classroom
behavior. Excessive noise, pushing, shoving and fighting will not be
tolerated.

H. Engage in off-campus
misconduct that interferes with, or can reasonably be expected to
substantially disrupt the educational process in the school or at a school
function. Examples of such misconduct include, but are not limited to:

Cyberbullying (as defined above)

Threatening or harassing students or school personnel over the
phone or other electronic medium

All
students are expected to promptly report violations of the code of
conduct to a teacher, guidance counselor, the building principal, or
his/her designee. Any student observing a student possessing a weapon
(as defined in sub section 5300.05), alcohol or illegal substance on
school property, at a school function, or on a school bus shall report
this information immediately to a teacher, the Principal, the
Principal’s designee or the Superintendent of Schools.

All
District staff who are authorized to impose disciplinary sanctions are
expected to do so in a prompt, fair and lawful manner. District staff
who are not authorized to impose disciplinary sanctions are expected to
promptly report violations of the code of conduct to their supervisor,
who shall in turn impose an appropriate disciplinary sanction, if so
authorized, or refer the matter to a staff member who is authorized to
impose an appropriate sanction.

Any
weapon, alcohol or illegal substance found shall be confiscated
immediately, if possible, followed by notification to the parent of the
student involved and the appropriate disciplinary sanction, which may
include suspension and referral for prosecution.

The
Principal or his/her designee must notify the appropriate local law
enforcement agency of those code violations that constitute a crime and
substantially affect the order or security of a school as soon as
practical, but in no event later than the close of business the day the
Principal or his/her designee learns of the violation. The notification
may be made by telephone, followed by a letter mailed on same day as the
telephone call is made. The notification must identify the student and
explain the conduct that violated the code of conduct and constituted a
crime.

The Board of
Education believes that detention is an effective method of discipline for
students. A student who violates the student disciplinary code may be assigned
detention by an authorized member of the school staff.

The Board of
Education recognizes the importance of school attendance. Therefore, suspension
from school must be viewed as a last resort in dealing with student
disciplinary infractions. The Board also recognizes the need to remove unruly
or disruptive students from class so that learning can take place.

The Board directs the Superintendent of Schools to develop an in-school
suspension program. The program should provide appropriate supervision in the
in-school suspension rooms and guidelines for the imposition of an in-school
suspension.

Students may be assigned to in-school suspension for a specified period of
time. Students may not attend classes during this time unless a special request
is made by a teacher and that request is approved by an administrator.

1.At the discretion of the appropriate administrator, a
student who would otherwise be subject to a suspension from attendance as the
result of a disciplinary infraction may be placed on in-school suspension for a
period not to exceed five (5) school days.

2.Prior to the imposition of an in-school suspension,
the appropriate administrator shall provide the student with an opportunity to
explain the facts and circumstances surrounding the alleged infraction leading
to the imposition of an in-school suspension.

3.Upon imposition of an in-school suspension, the
student's parent(s)/ guardian(s) shall be notified of the dates of the in-school
suspension and a description of the incident(s) which resulted in the in-school
suspension.

4.Failure on the part of the student to conform with
these regulations will result in extended in-school suspension or out-of-school
suspension.

Building Principals
will have the power to suspend, for periods not to exceed five (5) school days,
a student who, in their judgment, is insubordinate or disorderly, or whose
conduct endangers the safety, morals, health or welfare of others, or whose
physical or mental condition endangers the health, safety or morals of himself
/ herself or of others. The Building Principal will comply with the Education
Law and Commissioner's Regulations.

The Board of Education and/or Superintendent may convene a hearing to suspend a
student for longer than five (5) days. In such cases, the Superintendent and/or
Building Principal will immediately provide written notification of the
suspension to the student’s parent(s) or guardian(s) and will afford the
opportunity for a hearing with respect to the basis of such suspension. The
notice and hearing will comply with the Education law and Commissioner’s
Regulations.

Should a
student's period of suspension be expected to extend beyond two weeks, the
Superintendent shall report such action to the Board of Education.

A student of
compulsory attendance age will be offered alternative instruction in the event
that he / she is suspended from regular instruction.

Discipline is most effective when it deals directly with the problem at the time
and place it occurs, and in a way that students view as fair and impartial.
School personnel who interact with students are expected to use disciplinary
action only when necessary and to place emphasis on the students' ability to
grow in self-discipline.

Disciplinary
action, when necessary, will be firm, fair and consistent so as to be the most
effective in changing student behavior. In determining the appropriate
disciplinary action, school personnel authorized to impose disciplinary
penalties will consider the following:

1.The student's age.

2.The nature of the offense and the circumstances which
led to the offense.

3.The student's prior disciplinary record.

4.The effectiveness of other forms of discipline.

5.Information from parents, teachers and/or others, as
appropriate.

6.Other extenuating circumstances.

As a general
rule, discipline will be progressive. This means that a student's first
violation will usually merit a lighter penalty than subsequent violations.

If the conduct of a student is related to a disability or suspected disability,
the student shall be referred to the Committee on Special Education and
discipline, if warranted, shall be administered consistent with the separate
requirements of this code of conduct for disciplining students with a disability
or presumed to have a disability. Generally, a student identified as having a
disability shall not be disciplined for behavior related to his / her
disability.

I.Penalties

Students who are found to have violated the District's Code of Conduct
may be subject to the following penalties, either alone or in combination.

1.Confiscation

2.Detention

3.Double PM Detention

4.Exclusion from event

5.Guidance Intervention

6.Notification of Appropriate
Law Enforcement Agencies and/or Fire Marshal and possible complaint filed by
these agencies

14.Suspension from team and/or
extracurricular or co-curricular activity

15.Suspension from
transportation

16.Suspension (In school)

17.Suspension (Out of School
(OSS) )

18.Suspension (Social) –
student may not participate in (or attend) any extracurricular or co-curricular
activities. The student must leave campus immediately after school.

19.Suspension (Superintendent’s
hearing) (5 (five) days or more)

20.Verbal Warning

21.Withdrawal of cafeteria /
commons / Senior privilege area (SPA) and / or off-campus and / or library and
/ or school bus privileges

In all cases, students who are referred
for disciplinary offenses will be verbally reprimanded by the appropriate
school administrator, who, in addition, will notify parents/guardians by
telephone or in writing.

On the following pages is a list of
possible offenses and the minimum corrective measures
that may be imposed. Appropriate school personnel may impose more severe
corrective measures beyond the minimum, where appropriate.

OFFENSES (*)

MINIMUM CORRECTIVE MEASURES

Academic Dishonesty

Refer to Policy on Academic Integrity
(#4325.2)

Alcohol and / or Drug
Offenses:

·Possession and/or use of alcohol, illegal drugs and / or other
illegal substances or drug paraphernalia.

·Under the influence of alcohol, illegal drugs, and / or other
illegal substances