wedding planning workbook
everything you need to plan from start to finish…
Let’s face it–planning a wedding takes a lot of time and organization. It’s easy to see why tasks from setting the
budget, to creating the guest list, finding a reception hall, and planning your wedding-day ensemble may overwhelm
even the most “together” bride-to-be.
We’re here to get you through it all unscathed. This handy guide contains all the worksheets and checklists you need
to make planning even the most elegant gala simple.

my reception site planner
Some guests remember the flowers. Some will remember the music. Still others remember
the cuisine. But when itâ&#x20AC;&#x2122;s all said and done, all will remember the setting.
print the Elegala.com list of questions to ask your reception site and attach to this workbook
http://www.elegala.com/reception-questions.pdf

notes and ideas - notes on reception style/theme:

notes on geographic location: I would like the reception site to be within
as airport, hotel, ceremony site, etc.).
notes on size: My reception site must accommodate
whether you would like to have a seat for every guest).

my reception rentals checklist
Depending on the site you choose – and the type of reception you’re planning – you may
need to supply some, if not all, the items listed below.
visit the Elegala.com reception rentals guide for help deciding what you may need

my catering planner
Food and beverage, often eating up more than half of your wedding budget, is a big decision.
A number of details must come together to treat your guests to something extraordinary.

notes and ideas – notes on menu:

time of day/type of meal (breakfast, lunch, dinner, etc.):
formality of event:
serving style (seated, buffet, passed-tray):
approximate number of guests to feed:
notes on menu selection:
appetizers I’d like to serve:
entrées I’d like to serve:
sides I’d like to serve:
desserts I’d like to serve:
beverages I’d like to serve:
other menu ideas:

my ceremony planner
Itâ&#x20AC;&#x2122;s the reason behind the main event, so make sure your ceremony goes off without a hitch.

notes and ideas â&#x20AC;&#x201C; notes on ceremony:
I envision my ceremony as (civil or religious, traditional or contemporary, any customs/cultures/religions I would like
to incorporate, other ideas):

my wedding photography planner
After the flowers have wilted and the memories begin to fade, all you’ll have left are the
photographs. A good photographer makes a five-hour event last forever.

notes and ideas – notes on style (traditional vs. photojournalistic):
shots I would like to see in my wedding album:
shots I don’t need/don’t want to see in my wedding album:

notes on photography package:
number of hours I anticipate I will need:
number of images I anticipate I will want:
wedding album – style, size, etc. I would like to order:
any additional albums I will need (parents album etc.):
other extras I’d like (negatives, online viewing/proofing, disc of images, engagement session):

my videography planner
Revisit your wedding day anytime you want with a great video (or dvd)

notes and ideas – notes on style (cinematic, documentary, etc):
camera preference (analog vs. DV – note that DV (digital video) has become the standard):
must-have video shots:
song preferences to accompany video:
number of hours I anticipate I will need:
number of cameras want:
special effects I’d like (animation, scrolling text, slow motion, transitions, etc.):
number of DVDs/VHS tapes I want:

my wedding flowers & décor planner
Set the mood with the blossoms you choose. Hold the baby’s breath and filler flowers,
and look no further than a skilled florist for sophisticated and stylish arrangements.
Have an idea of your wedding party numbers prior to meeting with florists so they can
provide an accurate proposal estimate.

notes and ideas – notes on overall look and style I am going for:
colors I am considering:
flowers I am considering:
personal flower ideas:
bridal bouquet:
bridesmaids bouquets:
corsages:
boutonnieres:
ceremony décor ideas:
reception décor ideas:
flowers/themes/styles I do NOT like and do NOT wish to see at my wedding:

my wedding music planner
From the moment that guests file into the ceremony to the final foot-tapping moments of
your reception, your wedding music keeps the party going.
many houses of worship have restrictions on secular music – be sure to inquire first

notes and ideas – notes on overall mood I want to set with my music:
notes on ceremony:
cocktail hour:
reception:
song selections – ceremony: songs I am considering for:
prelude:
pre-processional:
processional:
bride’s entrance:
recessional:
other:
reception – songs I am considering for:
wedding party entrance:
first dance:
father/daughter:
mother/son:
cake cutting:
bouquet/garter toss:
other songs I would like to hear during the reception:
songs I do not want to hear during the reception:

save and attach your final contract to this document
jot down your wedding-day needs, including estimated arrival and departure times,
number and style of vehicles for yourself, your attendants, and your guests

my wedding gown planner
The big day is all about the big dress, so start your wedding gown search early.
be sure to save images of dresses from Elegala.com and bring them along with this
document to your appointments

notes and ideas â&#x20AC;&#x201C; notes on overall theme and style:
my wedding theme is:
how do I envision myself as a bride:
trends/styles I like:
trends/styles I do not like:
notes on silhouette:
sleeves:
neckline:
bodice:
fabric:
color:
embellishments:

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