WARNING: ANYONE contacting you about buying a visitor contact lists is a scammer

We have an onsite bar and open for exhibitor drinks from 5pm Saturday.

Exhibitor Check In and Pack In

Friday 5th April from 10:00am – 8.00pm (no access earlier sorry unless you are a food truck)
(all exhibitors can have entry again from 7:30am Saturday – if you are packing in on Saturday instead of Friday please let us know)Please make sure you Check In before trying to access the Pack In Area as you will be stopped by security.

Pack in Health & Safety– A health & safety checklist will need to be signed at Check In & you will be issued with wristbands for pack in staff + name badges / passes for the weekend – H & S wristbands must be worn during pack in only
– Pack in & Pack Out = Only closed toed shoes on site – no open toe shoes, No kids U16 on site
– All exhibitors MUST have High Vis vests or purchase one on entry for $15.00
– All electrical items must be tagged and tested (anything that plugs in) – we provide this service onsite if you require through the Showgrounds team.

ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE not for LOAN for $15 each.

Aisles (as per our venue H & S policy): The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Deliveries

Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)Deliveries MUST use the delivery form. Please attach to the delivery items. download delivery form

Pack-out:

Sunday 7th April 5:00pm – 8:00pmNote: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 11:00am, as long as they are packed ready for shipping and left at the rear of the hall

Weekend Parking:

As you will know the Showgrounds now have an electronic parking gate and system. Parking Rates are charged by them not us – for more info click here

Friday pack in parking is Free, parking passes not required
Sunday pack out from 5pm, parking is Free, parking passes not required

Parking during the expo day’s – Saturday and Sunday is charged at their parking rates (for both public and exhibitors).
To alleviate this added charge to the public we have been offering Free Expo Tickets 🙂

You can pre-order discount parking vouchers for the weekend through us on the Stand Extras Form (we are subsidising your parking )
Collect the parking voucher when you check in on Friday.

Stand Set Up Specs

If you have a triangle – here are the specs and some information – click here

WALLS:

All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Julia – julia@exhibitionhire.co.nz

Panels are coloured charcoal / black. If you wish to change the colour of your stand; white, grey, blue, green and red coloured panels can be ordered at an extra cost from Exhibition Hire.

Fixing to your stand’s walls:You can use:
– Velcro (you only need the HOOK side) we recommend industrial velcro such as www.zelfast.co.nz this is strong and what we use.
– Pins (must be removed after)
– Staples (MUST be removed after)

If you have something heavy to hang and want to know the best way to do this, contact Julia.Any damages to walls, flooring or similar will be billed to the exhibitor

STAND SET UP / INCLUSIONS:

The stand will look similar to the picture on the right, depending on how many walls you have.
Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.
(Use the Stand Extras Form)

Please remember if you want to order the following to do so THROUGH US PRIOR to the show
– Eftpos
– Fridges
– Lighting
– Power
– Tables

Any other furniture can be ordered through Exhibition Hire – they have a catalogue you can view – check it out here and then contact Julia – julia@exhibitionhire.co.nz or +64 21 547 600
Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

Important

Triangle Stands – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet.

Aisles (as per our venue H & S policy) –The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

Exhibitor Extras & Equipment Suppliers

Please note only Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.
We do not provide your details to anyone or do not have any partners that should be contacting you

Most of everything below can be added on through the Stand Extras Form which is in the COMPULSORY FORMS TAB section above.

Car Parking:

As you will know the Showgrounds now have an electronic parking gate and system. Parking Rates are charged by them not us – for more info click here

Friday pack in parking is Free, parking passes not required
Sunday pack out from 5pm, parking is Free, parking passes not required

Parking during the day of the expo, Saturday and Sunday parking is charged at their rates.
To alleviate this added charge to the public we have been offering Free Expo Tickets 🙂

You can pre-order discount parking vouchers for the weekend through us on the Stand Extras Form (we are subsidising your parking )
Collect the parking voucher when you check in on Friday.

Deliveries:

Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)Deliveries MUST use the delivery form. Please attach to the delivery items. download delivery form

Freight: We suggest using Castle Parcels for couriers, and for bulk freight Streamline or SuperFreight.
Please make sure you attach the delivery form on ALL Freight, then we can drop this at your stand, or store appropriately.

Storage:

DRY: Bulk Storage (there is no storage at this venue)
only required for Storage during the expo not required for pallet / box deliveries – MUST be Pre-booked
$40 for the expo

CHILLED: Required for Storage during the expo AND if you are having anything chilled delivered
(Fridges on your stand won’t be set up in time for deliveries) – MUST be Pre-booked
SMALL CHILLED: set at 4 degrees, for any cartons / boxes that need to be stored chilled – $40 for the expo.
LARGE CHILLED: set at 4 degrees, for any pallets or part pallets that need to be stored chilled – $50 for the expo.
SMALL FROZEN: frozen storage (limited availability, first in first served) – $40 for the expo.
LARGE FROZEN: Not Avail – please get your own chest freezer

Eftpos:

We can arrange a unit for you for $130 +GST per machine (delivered to your stand)
No extra transaction charges. A merchant number is not required, however credit cards are not accepted, due to legalities (unless you have your own merchant number).
If you have a paymark merchant number we can load this on the machine, so it will operate as your own, and accept credit cards etc…
WIFI or internet is NOT required to run the eftpos

Internet:

General Wifi is $40 per connection for the weekend.

Official Photographer:

Brady Dyer will be present at the event on Saturday only.
He will be photographing primarily action shots, and filming the event for a promotional video.
If you want a specific photo please feel free to ask him.
All photography will be made available for you to use after the show.

*Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

Televisions and other AV Equipment (Edwards Sound & Lighting)

Public Liability Insurance:

As part of exhibiting at the Go Green Expo, Public Liability Insurance is a requirement.

Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy. If you are doing more than one show (even other shows / expos not just with us) , please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together.

Please note none of these brokers are associated with Arada Promotions or Go Green Expo – all are independent

Name Badges – Compulsory (cut off 31st March)

These will be printed exactly as you type them on the form with the company name and exhibitors first name.

If you do not know who will be on your stand, we can make you generic passes or if you have volunteers, its best to use generic ones they can sub out with one another.
Generic Passes – these will have your company name and “Team Member” printed instead of a staff members name

Exhibitor passes are for exhibitors ONLY: please do not order exhibitor passes to “get free entry for people” you can request comp tickets from us instead (see the Marketing & Advertising PDF)

Stand Extras Form – Compulsory (cut off 27th March)

Make sure you read the Marketing & Advertising PDF before filling out the form – as these options are often overlooked and then exhibitors ask why they weren’t aware etc…
Please check the above “Your Stand Details” button for your location, stand number and size etc…

Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

More information on what is available to be hired through us is available by viewing the Stand Set Up Specs and more importantly the Stand Extras & Suppliers TABS.
This also lists our preferred suppliers (utilising them or ordering through us normally saves you $)

There are a number of marketing options that you can get involved in through the expo, you can find out more about these options in the Marketing & Advertising PDF (see TAB above)