Employment Opportunities

Position:

Secretary

Department:

Department of Music

Date Posted:

01/08/2016

Closing Date:

Open Until filled

Description

Hampton University is seeking a secretary to provide administrative and clerical support to the Department of Music. This position serves as a confidential secretary to the department chair. The departmental secretary will be responsible for responding to all student, faculty and administrative inquiries on the academic and administrative activities in the department including course scheduling, classroom assignments, instructor assignments and student enrollment in each of the undergraduate and graduate programs. The departmental secretary will be responsible for budgetary procurement of office supplies, classroom materials, school related travel arrangements and other budget matter assigned by the department head.

Duties and Responsibilities

Maintain an excellent attendance and punctuality habit

Maintain confidentiality

Prepare correspondence for chair’s signature

Write and compose grammatically correct memoranda

Coordinate and prepare departmental calendar, Music Handbook for print and for electronic distribution

Monitor faculty use of budget account for copying at Office Services

Direct students to their academic advisors

Maintain files of prospective and new students

Greet students, faculty and visitors on the phone, via email, in person, etc. courteously and with respect