Arizona PTA Calendar

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Arizona PTA’s office is open by appointment. We are located at: 2721 N. 7th Ave. Phoenix, AZ 85007

Phone: 602-279-1811 Email: office@azpta.org

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Nominations and Elections

The Nominating Committee is a special committee and holds the key to a successful PTA. Check out our Nominations and Elections Guide to help!

Its responsibility is to present the best qualified nominees for office.

Choosing the Committee

Consult your unified bylaws

Any member in good standing of your local unit can serve.

The current unit president may NOT serve and is not an ex-officio member of the nominating committee.

Elect the nominating committee at least 1 month prior to elections

The nominating committee elects their own chairperson.

Diversity is key!

Responsibilities of the Nominating Committee

Verify that nominee is a member of your PTA. A person who would like to be nominated doesn’t have to be a member of your PTA, but must become a member prior to the election.

Select the best-qualified candidate possible for each office to be filled.

Solicit suggestions for nominees from the membership.

Select one nominee for each office and prepare to state qualifications of each nominee.

Give careful consideration to qualifications of candidates.

Identify characteristics and skill sets needed in the leadership of the local PTA.

Screen, evaluate and nominate candidates for officers.

If a member of the Nominating Committee is being considered for an office, he/she must leave the room during the discussion and return when the vote is taken.

All votes taken by the Nominating Committee must be by ballot and require a majority vote to pass/carry.

Post the proposed slate of officers in the school office at least ten (10) days prior to the election meeting.

Present the nominees at the election meeting.

Report of the Nominating Committee

Prepare a written report for presentation at the election meeting.

Make report public according to bylaws.

Have chair and members who agree with report sign the report.

Allow a member who does not sign the report to nominate from the floor.

Have chair read and hand the report to the presiding officer who will conduct the meeting.

Nominating Committee Do's and Don'ts

Do:

Review Bylawls for number of officers needed.

Meet as soon as possible so a second or third meeting can be held if needed.

Elect a chair per your bylaws.

Set rules of the Nominating Committee at beginning of meeting.

Check the membership roster to be sure the nominee is a member of PTA

Chair calls nominee for consent to nominate. ( Remember you are only asking permission to nominate them)

Remember the committee discussion is confidential.

See that the report of the Nominating Committee is posted in the school office 10 days prior to election.

Sign the Nominating Committee Report if you agree with the nominees.

Members of the Nominating Committee may be nominated.

Keep the interview questionnaire documents with the other confidential record keeping process for your

association and destroy everything when the slate is complete.

Make sure a new interviewing questionnaire is used for future nominations for the same candidate.

DONT:

Submit a member's name because of friendship.

Nominate someone with the idea of getting him/her involved.

Accept the office for title only.

Post interviewing questionnaires and responses for public viewing.

Who is Eligible to Vote?

Only members who have joined by March 1 of the current membership year can vote.

Proxy voting is prohibited.

Students are eligible to vote if they are members. Please indicate in your standing rules at what age a student may become a member.

Important Points to Remember

When the President is the nominee for a second term, he or she may still conduct the election.

An election is an Order of Business on the general meetings agenda and is treated as such by the president.

Be sure every nominee has become a PTA member prior to the election meeting

ELECTIONS

What happens if…..

If a nominee withdraws before the balloting begins, the Nominating Committee shall present another nominee.

If an officer resigns after election, this creates a vacancy in office. If this person was President, he/she is considered a Past President even though he/she may never have had the opportunity for active service in office. The vacancy is then filled according to the unified bylaws; A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election having been given. In case a vacancy occurs in the office of the President, the Vice-President shall serve notice of election.

If there is a concern about the ballots, a president may call for a voice vote.

TERMS

Officers shall assume their official duties July 1 and shall serve for a term, as defined in the Local Unit’s standing rules.