3 1. District Required MatchWill increase for each college by 23% inExample: college with a $100,000 district required match in will have a $123,000 district required match inWhy is this happening?

4 BackgroundTitle 5, section “Comparable Level of services”: requires that there be a district match for EOPS & stipulates that match is determined by two figures from two formulas:Average district contribution reported in the final expenditures in the previous three fiscal years15% of the average EOPS allocation in the previous three fiscal yearsLarger figure = district required match

6 September 2009 CCCCO Administrative Relief MemoProvided certain student services categorical programs with administrative relief measures to assist colleges in administering these programs in response to the significant budget cutsCCCCO cut district required match by 40% in“Remain at this (reduced) level through or be adjusted proportionately by any decrease or increase in EOPS funds.”

7 EOPS funds were augmented by a partial restoration of $15 million in the State Budget Act!Each EOPS program received an increase of % over the prior fiscal year!District required match to increase by 23% to mirror increase to EOPS

8 46 CollegesSSARCC allows us to precisely track actual district contribution for each collegeFor 46 colleges, the planned district contribution does not meet the updated district required match figure (see attached list)These colleges have the current year to identify appropriate ways to increase the district contribution by at least 23% for

9 Allowable District MatchDirector’s EOPS/CARE time (MUST be paid by district funds)Other “over and above” EOPS expenses in object codes : In general, if EOPS funds are permitted to be used, then district funds can be used for those same type of expenses and counted as district match

10 Allowable District MatchStudent Success and Support Programs (SSSP) Funds given to EOPS for “over and above” EOPS services (i.e. assessment, orientation, counseling/advisement, student educational plan, or follow-up services )Supplanting is strictly prohibited even if college exceeds its district required match

13 Title 5, Section 56230Allows for part-time directors only if college meets at least one of four allowed waiver criteria inTwo of the four allowed waiver criteria will be eliminated after

14 Full-Time Director Waiver Criteria in 2013-14 (see hand-out)1. “Small EOPS Program”: served less than 500 EOPS students and received less than $500,000 EOPS allocation in prior fiscal year2. Assistant EOPS Director/Coordinator 100% in EOPS/CARE: if director is assigned less than 50% time to EOPS/CARE, then assistant director must be certificated; must administer program in absence of director

15 Full-Time Director Waiver Criteria in 2013-14 (see hand-out)Two More Added in through “Administrative Relief” Memo:3. District is in fiscal distress4. Full-time director waiver was approved between and

16 Two Waiver Criteria to be Eliminated in 2014-15District is in fiscal distressFull-time director waiver was approved between andWhy? These criteria were added only because EOPS was cut by 40% in and EOPS is now on a path towards restoration(Page 1 of Program Plan clearly states that these two waiver criteria will be eliminated)

18 30 EOPS Programs For 2014-15, options for these 30 programs:Implement full-time EOPS directorb. Qualify for waiver based on being a “small” program (served less than 500 EOPS students & received less than $500,000 EOPS allocation in prior fiscal year)

19 30 EOPS ProgramsFor , options for these 30 programs (continued):c. Qualify for waiver based on having an assistant director/coordinator assigned 100% to EOPS/CARE who clearly manages the program in director’s absence; if director is less than 50%, then assistant director must be certificated.

21 2. EOPS-Paid Computer Equipment/Furniture/Non-EOPS Staff Travel to EOPS Activities (continued)Currently, no written pre-approval needed because blanket waiver provided in September 2009 “Administrative Relief” memo is still in effect through at leastBlanket waiver does not apply to CARE