Employee Photo ID Cards

Did you miss one of the employee photo ID card sessions in the summer? Please contact Human Resources (HR) at hradmin@queensu.ca or ext. 32070 to book an appointment for your photo to be taken and card to be produced.

*** Bring a government issued photo ID with you. We need to verify your identity to issue new cards ***

What is an Employee Photo ID Card? An Employee Photo ID Card is issued to every eligible employee when they are first hired at Queen's University. Keep this card for the duration of your employment with Queen’s. Employee Photo ID cards should be used only by the owner of the card.

Eligibility for Employee Photo ID cards

Am I eligible for an Employee Photo ID card? The following employee groups are entitled to an Employee Photo ID card:

Which groups are not eligible for an Employee Photo ID card?Cards are not issued for the following groups who are not considered Queen’s employees:

Affiliates

Casual Staff

Guests, visitors and volunteers

Retirees

Student Employees

If you have questions regarding eligibility for an Employee Photo ID card, please contact avphr@queensu.ca.

What should I do with my Employee Photo ID card when I terminate or retire from the University?Return the card to your Manager on or before your last day of work. Employee cards are considered University property.

Getting and Employee Photo ID Card

I am an existing employee, how do I get an Employee Photo ID card? Contact HR at hradmin@queensu.ca or ext. 32070 to set up an appointment. During your 15 minute appointment, your photo will be taken and your card will be issued. Bring a government issued photo ID with you to verify your identity.

I am a new employee, how do I get an Employee Photo ID card? New employees are issued an Employee Photo ID card when they complete benefit documentation forms at time of hire. A government issued photo ID is required to verify your identity.

I had my photo taken but have not received my new Employee Photo ID card. Contact HR at hradmin@queensu.ca or ext. 32070 to confirm when your card is available for pick up. Cards may be picked up at HR in Fleming Hall (Stewart-Pollock wing) between 8:30 am – 4:30 pm, Monday to Friday. Employee Photo ID cards must be picked up by the owner of the card. A government issued photo ID is required for pick up to verify your identity.

Why do I need to show a government issued photo ID? This is to verify your ID. The new Queen’s employee card provides ID much like a drivers licence or health card would – cards must be in the right person’s possession.

Using your Employee Photo ID card

What is my Employee Photo ID Card used for?Employee purchases: The magstripe (magnetic stripe) on the back of the employee card can used to purchase items at various campus Food Services facilities.

University libraries: The bar code on the front of the employee card is used for Library Services.

Security access: The employee card is equipped with access control entry capabilities, however not all systems on campus are compatible with this technology. Please contact your Faculty/Department IT Representative to see if your building/department’s system is compatible.

Queen’s Athletic and Recreation Centre (ARC): The card is used as the ARC membership card.

Reloading your Employee Photo ID card

If you have problems adding money on your card, contact Food Services directly for assistance at dining@queensu.ca or phone: 613-533-2953.

I have a student card and an Employee Photo ID card, will both cards work?Only your most recently issued card will work for food services and any monies loaded on your previous card will automatically be transferred to your new card. Please contact Food Services at dining@queensu.ca or phone: 613-533-2953 if you have any questions.

Lost or damaged Employee Photo ID cards

What should I do if I lose my Employee Photo ID card? IMMEDIATELY contact: