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The Offi ce of the State Controller has received
the Certifi cate of Achievement for Excellence in
Financial Reporting by the Government Finance
Offi cers Association of the United States and
Canada (GFOA) for its 2009 Comprehensive
Annual Financial Report, known as the CAFR.
The award is the highest form of recognition in
the area of governmental accounting and fi nancial
reporting.
“I am proud to announce that North Carolina
and the Offi ce of the State Controller have once
again received this prestigious award” said State
Controller David McCoy. “This year’s award
marks the 16th consecutive year that this Offi ce’s
efforts have been selected for recognition. This
award validates our commitment to complete
disclosure of North Carolina state government
fi nances.
“Through our award-winning Comprehensive
Annual Financial Report and our other fi nancial
reporting publications, we are providing North
Carolina’s citizens with an opportunity to see
the State’s books and review the State’s fi nancial
records. Increasing the availability of fi nancial
information on our website is a top priority, and
I encourage our citizens to visit our website to
review these publications.”
According to the press release issued by GFOA,
the North Carolina State Controller’s “CAFR has
been judged by an impartial panel to meet the high
standards of the program including demonstrating
a constructive ‘spirit of full disclosure’ to clearly
communicate its fi nancial story and motivate
potential users and user groups to read the CAFR.”
The GFOA is a nonprofi t professional association
serving about 17,500 government fi nance
professionals with offi ces in Chicago, IL, and
Washington, D.C.
The 2009 CAFR can be found on the State
Controller’s website under “Recent Publications”
at: http://www.osc.nc.gov/index2.html.
Th e State Controller
is North Carolina’s
chief fi scal offi cer. Th e
Offi ce of the State
Controller ensures the
fi nancial integrity of
the State by providing
accounting, disbursing,
payroll, internal
control and fi nancial
reporting systems that
serve state agencies,
employees and the
public and maximizing
fi nancial return
through its statewide
cash management
plan. Th e OSC issues
numerous fi nancial
reports including:
Financial Highlights,
General Fund Monthly
Financial Report, IT
Expenditures Report,
Statewide Accounts
Receivable Report, the
State’s Comprehensive
Annual Financial
Report (CAFR) as well
as the short, easy-to-read
version of the
CAFR known as the
“popular” report.
David McCoy, State Controller Summer 2010
OS C AR
Office of the State Controller Activity Report
Controller’s Offi ce Receives Top Award
For Its Annual Financial Report
THE CAFR GROUP. Pictured: Anne Godwin, Angela Johnston, David McCoy (State Controller), Helen Vozzo,
Prabahavathi Vijayarghavan, Lauren Duncan, Virginia Warren, Martha Hunt, John Barfi eld, Ann Anderson, Todd
Lewis, Clayton Murphy, Shirley Trollinger, Luke Harris, Cathy Johnson.
Not Pictured: Amber Young, Terri Noblin, Pam Fowler, Cynthia Vincent, John Eliadis (retired).
July marked the deployment of the CJLEADS (Criminal Justice
Law Enforcement Automated Data Services) pilot project to the
production environment, which means the application is now
available for authorized users in Wake County. CJLEADS is
a one-stop, user-friendly, web-based application that presents
a comprehensive view of an offender as well as an alerting
capability of an offender’s change in status.
Gov. Bev Perdue, criminal justice agency leadership, the Sheriff’s
Offi ce, chiefs of police as well as other agencies with sworn
law enforcement within Wake County attended the CJLEADS
deployment information session recently. The meeting was held
to provide an overview of the CJLEADS application and share
rollout plans with the Wake County users (law enforcement
offi cers, judges, magistrates, district attorneys, clerks, probation
offi cers, prison offi cials, juvenile court counselors). During
the meeting the CJLEADS project team also worked with the
Wake County criminal justice and law enforcement offi cials to
establish a schedule for training and deployment of the CJLEADS
application.
The CJLEADS team also conducted a survey with criminal justice
professionals during the last few weeks to gather feedback on the
information session and deployment activities as well as input
specifi cally about the CJLEADS application. The survey asked
questions about the value of CJLEADS.
The survey responses included:
Survey Question: Please provide us with your thoughts as to
how CJLEADS will support personnel in effective and effi cient
decision making.
Response: It will help tremendously with the legal community
because it allows us (Magistrates and the law enforcement
community) to take a glance of everything at one time instead of
uploading 5-6 different programs just to get some background on
a defendant.
Response: The ability to have a clear picture of a suspect derived
from one place is a very good idea. Being able to access all the
information needed, from one location; to take the appropriate
enforcement action will greatly benefi t offi cers.
Survey Question: How do you see the CJLEADS program
benefi ting your operations?
Response: Instead of doing manual searches of various sources
of information, we’ll use CJLEADS instead. Instead of just doing
these searches for signifi cant suspects, we’re more likely to run
the search sooner and more often, resulting in quicker reactions on
the part of law enforcement.
Response: It will defi nitely cut back time when dealing with a
defendant. This is because as a Magistrate, we have to determine a
defendant’s bond and in order for us to be effi cient in our decision
we have to look up everything concerning that defendant through
different software. It helps our offi ce out a lot because to look up
everything on one defendant is time consuming and can back us
up quickly, especially if there are other outstanding processes that
the offi cer did not fi nd.
Response: It will likely be the fi rst database checked when
encountering suspects. Being able to link future databases will be
benefi cial.
Page 2
OS C AR www.osc.nc.gov
CJLEADS Pilot Project Deployed: Team Hosts Information Session
Page 3
OS C AR www.osc.nc.gov
More than 300 of the State’s fi scal offi cers attended the OSC’s GASB (Governmental Accounting Standards
Board) Update Seminar on May 10. The event offered eight hours of CPE credit and provided an update of recent
pronouncements and projects of the GASB that will impact the State’s fi nancial reporting.
Additional training classes to be held the remainder of the year include:
November 17, 2010 December 14, 2010
Title: Topic TBD (EAGLE Webinar) Title: 2010 Fiscal Offi cer Update (Statewide CPE Class)
Instructors: Risk Mitigation Staff Instructors: Various
Time: TBD Location: McKimmon Center
CPE: 2 hours Time: 8:20 am to 4:40 pm
CPE: 8 hours
yet, there was simply no money with which to accomplish
this task. In the past, Risk Mitigation has held training
seminars in large conference rooms throughout the state.
The budget situation this year made this impossible so the
team explored the option of using software called “Adobe
Connect Pro” that already had been purchased by the OSC
for the HR/Payroll Training efforts.
This software allowed the team to produce a training session
that was conducted live via a webinar for the cost of a phone
call. The savings amounted to about $2,500 for OSC, and
that cost does not include the travel time and actual travel
cost of the attendees.
More than 630 employees from 32 state agencies, 47
community colleges and 15 universities participated in a
Spring webinar titled “Internal Controls over Accounts
Payable and Expenditure Processes,” earning 2 hours of
CPE credit in the process.
Ben McLawhorn, manager of Risk Mitigation Services, said
this webinar went so well they held a second webinar June 7
to focus on internal controls over cash processes. More than
496 employees from 77 state agencies participated in this
webinar.
OSC employees in the Risk Mitigation Services Section
recently turned a big “challenge” into an even bigger
“opportunity” that ended up saving the State several thousand
dollars.
Legislation required the Risk Mitigation team to provide
internal control training to state employees across the state,
OSC OFFERS CPE CREDIT TO STATE’S FISCAL OFFICERS
OSC Saves State Money With Webinar Training
Pictured: Josh Georghiou, Amanda Williams, Jennifer Trivette,
Wynona Cash, and Ben McLawhorn.
Page 4
OS C AR www.osc.nc.gov
2010 Foreign National Tax Compliance Training Curriculum
DATE TOPIC AUDIENCE PRESENTER
July 20th Basic NRA Taxation
Compliance
Any state agency, university,
community college, local
education agency or charter
school personnel responsible
for paying/compensating a
foreign national and desiring
to learn more about the
applicable taxation rules.
Jennifer Trivette, Offi ce of the
State Controller
Michelle Anderson, North
Carolina State University
July 28th Windstar Software Training for
Universities and
Community Colleges
Any university or community
college personnel that uses the
Windstar software.
Connie Medico and Manny
Paola, Windstar Technologies,
Inc.
August 11th Best Practices for Universities
and Community Colleges
All universities and community
college personnel responsible
for paying/compensating a
foreign national.
Michelle Anderson, North
Carolina State University
Kim Van Metre, North
Carolina Community College
System
Tracy Williams Pender, North
Carolina Community College
System
Jennifer Trivette, Offi ce of the
State Controller
Terri Crowl, Windstar
Technologies, Inc.
August 18th Best Practices for processing
foreign nationals within State
Agencies
(Covering Human Resources
and Accounts Payable)
All applicable state agency
personnel
Michelle Anderson, North
Carolina State University
Larry Vale, Offi ce of State
Personnel
Jennifer Trivette, Offi ce of the
State Controller
Terri Crowl, Windstar
Technologies, Inc.
OSC Offers 2010 Foreign National Tax Compliance Training
The Offi ce of the State Controller has announced the 2010 Foreign National Tax Compliance Training Curriculum.
These informative trainings will be provided at no charge to all state agencies, universities, community colleges,
local education agencies and charter schools.
The Offi ce of the State Controller, in collaboration with Windstar Technologies, Inc., NC State University and NC
Community College System Offi ce, will host a series of webinars throughout the remainder of 2010. Our fi rst
webinar, which is on Basic Non-Resident Alien Taxation Compliance, will be held on July 20, 2010, 10:00am -
Noon.
The following schedule outlines the complete training curriculum planned for the remainder of the 2010 calendar
year.
Page 5
OS C AR www.osc.nc.gov
NEW TRAINING LMS PROGRAM SAVES STATE $30,000 ANNUALLY
Spring 2010 marked the go-live date of a new Learning Management System (LMS) that began in the planning
stages last summer with vendor meetings and work groups. The LMS is an online application that includes a
registration program, course materials library, and operates as the system of record for State HR/payroll training. This
implementation has been a cooperative effort spearheaded by OSC Training and Development with the cooperation of
several teams including the Interface Team, Portal Team, and Security Team. Noverant, a local company, is the vendor
that provides in-person support and follow-up.
The Noverant LMS provides a cost savings to the state of approximately $30,000 in upfront annual costs over the
previous LMS product used for registration/training tracking. It provides a user-friendly interface and has garnered
positive feedback to include the ease of use, more accessible information, more intuitive navigation and simplicity in
administration. Feedback from the fi eld is being monitored for future enhancements to the system.
This new LMS utilizes SAP integration, keeping data current and in sync. It allows automated roll mapping to training
assignments. Another helpful feature is that NCID integration allows for a single sign on via the Employee Self
Service portal.
Wave 1 data migration brought the previous system’s attendance records into the Noverant system. Wave 2 will consist
of the North Carolina Accounting System (NCAS) migration, which is underway. This will allow OSC to terminate the
previous NCAS LMS and its associated costs to host, providing further savings to the state.
September 1st Accounts Payable Training for
State Agencies
(1099 Training)
All applicable state agency
personnel
Clayton Darnell, Randy
Th omas, and
Jennifer Trivette, Offi ce of the
State Controller
October 20th
(tentative)
Policies and Procedures update
for Community Colleges
All community college
personnel responsible for
paying/compensating a foreign
national.
Kim Van Metre, North
Carolina Community College
System
Tracy Williams Pender, North
Carolina Community College
System
Jennifer Trivette, Offi ce of the
State Controller
December 1st Advanced Windstar Software
Training –
Reporting, Year-End, Batch,
1042 Processing
Any university or community
college personnel that uses the
Windstar software.
Connie Medico and Manny
Paola, Windstar Technologies,
Inc.
2010 Foreign National Tax Compliance Training Curriculum Cont.
All sessions will be provided via webinar from 10am-12 noon and can be viewed over the internet from your agency.
If you have any questions regarding the Foreign Nationals Tax Compliance Program or the above trainings, please contact
either Jennifer Trivette at (919) 707-0764 or Ben McLawhorn at (919) 707-0757.
Page 6
OS C AR www.osc.nc.gov
OSC Continues Enhancements to HR/Payroll System
The OSC HR/Payroll ERP System team continues to focus on enhancing the HR/Payroll system. The fi rst system-wide
enhancement for 2010 rolled out Monday, April 19th and included the creation of more than 80 employee subgroups and
wage types.
“A top priority for many agencies was the additions of these subgroups and wage types, and we are pleased to make them
available,” said Jim Dolan, deputy controller. “Our customers have our commitment that we will continue looking for
ways to increase customer satisfaction, while ensuring the human resources/payroll system is performing at an optimal
level.”
More information about these enhancements can be found at: http://help.mybeacon.nc.gov/beaconhelp/Human_
Resources/Personnel_Admin/Job_Aids/pdf_Employee_Group-Subgroup_041410.pdf
OSC’s Overpayment Audit Program Recovers $232,381
During 2010 Fiscal Year
For each fi scal year since 1999, the General Assembly has directed the Offi ce of the State Controller to negotiate a contract
with a third party to perform an audit and collect inadvertent overpayments by State agencies to vendors as a result of pricing
errors, neglected rebates and discounts, miscalculated freight charges, unclaimed refunds, erroneously paid excise taxes,
and related errors (NCGS §147 86.22(c)). Excluded from the third-party audit is the purchase of medical services by State
agencies or payments used to reimburse or otherwise pay for health care services. The General Assembly directed that the
third party be compensated only from funds recovered as a result of the audit and that the receipts generated through the
collection process be deposited in the Special Reserve Account 24172.
As directed by the General Assembly, the State Controller must report to the Joint Legislative Commission on Governmental
Operations and the Fiscal Research Division on the revenue deposited into the Special Reserve Account 24172 and the
disbursement of that revenue.
The following is an analysis of Special Reserve Account 24172 for FY2010:
Beginning Balance – July 1, 2009 $26,776.28
Deposits – FY2010 $232,381.89
Payments to third-party contractor – FY2010 ($89,085.40)
Transfer to OSC Special Fund 24160 – FY 2010 ($137,736.30)
Transfers/Payments Associated with Miscellaneous Debt Collection Eff orts – FY 2010 ($2,800.53)
Ending Balance – June 30, 2010 $29,535.94
OSC Deputy Controller Julie Batchelor gave the keynote
remarks Saturday, May 8 to the 2010 BDPA (Black Data
Processing Associates) Triangle – SITES (Student Information
Technology Education Scholarship) closing ceremony.
Julie is a member the Society for Information Management
(SIM), an organization for IT leaders. SIM works closely
with the BDPA, an organization whose goal is to advance
professional growth and technical development for those in the
IT industry. BDPA chapters host the SITES programs which
are designed to expose youth to the concepts of computers
and give them expertise to develop web applications.
Deputy Controller Gives Keynote Address to Graduates
Julie talked with the students about what it takes to be a leader.
She reminded them that a leader is someone who sets goals,
leads by example, focuses on teamwork, is up for a challenge,
thinks about quality, gives back, and gives recognition.
Julie concluded her speech by sharing with the students words of
wisdom spoken to her often by her boss, State Controller David
McCoy. “You must be ready to give up who you are for who
you might become,” she told the students, adding that the quote
is from Jake Whitecrow, tribal elder of the Oglala Sioux tribe.
Page 7
OS C AR www.osc.nc.gov
Claire Ennis
in the
OSC Communications,
Government Relations, and Policy
and Planning Division
at
919.707.0612 or
claire.ennis@osc.nc.gov
For more information,
please contact:
Deputy Controller Gives Keynote Address to Graduates Cont.
Carl Hill, BDPA Triangle Chapter President had the following to say about
Julie. “So a heartfelt “THANKS” for your keynote address at the BDPA Student
Information Technology Education and Scholarship (SITES) closing ceremonies.
Th e students participating in the SITES program appreciated your words of
wisdom on leaders, leadership, setting goals and being fl exible; plus you reminded
the parents of their obligations by encouraging them to continue to lead their
kids.”
BDPA Triangle Chapter provides professional development programs and services
to position its members at the forefront of the information technology industry.
Th e BDPA’s objectives are to:
• Develop and strengthen the expertise of minority members in the information
technology community.
• Deliver member access to career and business opportunities by leveraging our
extensive network of corporate, community, professional, and student members.
• Broaden knowledge of information technology within the minority community
as a whole through our community outreach initiatives.
• Participate in community activities that promote information technology
literacy.
Julie Batchelor delivers “Leadership” presentation at BDPA Triangle 2010 SITES Ceremony. Left-to-Right: Lorrinda Michelka, BDPA Triangle VP for
Business Mgmt, Carl Hill, BDPA Triangle President and Julie Batchelor, NC Deputy State Controller.

The Offi ce of the State Controller has received
the Certifi cate of Achievement for Excellence in
Financial Reporting by the Government Finance
Offi cers Association of the United States and
Canada (GFOA) for its 2009 Comprehensive
Annual Financial Report, known as the CAFR.
The award is the highest form of recognition in
the area of governmental accounting and fi nancial
reporting.
“I am proud to announce that North Carolina
and the Offi ce of the State Controller have once
again received this prestigious award” said State
Controller David McCoy. “This year’s award
marks the 16th consecutive year that this Offi ce’s
efforts have been selected for recognition. This
award validates our commitment to complete
disclosure of North Carolina state government
fi nances.
“Through our award-winning Comprehensive
Annual Financial Report and our other fi nancial
reporting publications, we are providing North
Carolina’s citizens with an opportunity to see
the State’s books and review the State’s fi nancial
records. Increasing the availability of fi nancial
information on our website is a top priority, and
I encourage our citizens to visit our website to
review these publications.”
According to the press release issued by GFOA,
the North Carolina State Controller’s “CAFR has
been judged by an impartial panel to meet the high
standards of the program including demonstrating
a constructive ‘spirit of full disclosure’ to clearly
communicate its fi nancial story and motivate
potential users and user groups to read the CAFR.”
The GFOA is a nonprofi t professional association
serving about 17,500 government fi nance
professionals with offi ces in Chicago, IL, and
Washington, D.C.
The 2009 CAFR can be found on the State
Controller’s website under “Recent Publications”
at: http://www.osc.nc.gov/index2.html.
Th e State Controller
is North Carolina’s
chief fi scal offi cer. Th e
Offi ce of the State
Controller ensures the
fi nancial integrity of
the State by providing
accounting, disbursing,
payroll, internal
control and fi nancial
reporting systems that
serve state agencies,
employees and the
public and maximizing
fi nancial return
through its statewide
cash management
plan. Th e OSC issues
numerous fi nancial
reports including:
Financial Highlights,
General Fund Monthly
Financial Report, IT
Expenditures Report,
Statewide Accounts
Receivable Report, the
State’s Comprehensive
Annual Financial
Report (CAFR) as well
as the short, easy-to-read
version of the
CAFR known as the
“popular” report.
David McCoy, State Controller Summer 2010
OS C AR
Office of the State Controller Activity Report
Controller’s Offi ce Receives Top Award
For Its Annual Financial Report
THE CAFR GROUP. Pictured: Anne Godwin, Angela Johnston, David McCoy (State Controller), Helen Vozzo,
Prabahavathi Vijayarghavan, Lauren Duncan, Virginia Warren, Martha Hunt, John Barfi eld, Ann Anderson, Todd
Lewis, Clayton Murphy, Shirley Trollinger, Luke Harris, Cathy Johnson.
Not Pictured: Amber Young, Terri Noblin, Pam Fowler, Cynthia Vincent, John Eliadis (retired).
July marked the deployment of the CJLEADS (Criminal Justice
Law Enforcement Automated Data Services) pilot project to the
production environment, which means the application is now
available for authorized users in Wake County. CJLEADS is
a one-stop, user-friendly, web-based application that presents
a comprehensive view of an offender as well as an alerting
capability of an offender’s change in status.
Gov. Bev Perdue, criminal justice agency leadership, the Sheriff’s
Offi ce, chiefs of police as well as other agencies with sworn
law enforcement within Wake County attended the CJLEADS
deployment information session recently. The meeting was held
to provide an overview of the CJLEADS application and share
rollout plans with the Wake County users (law enforcement
offi cers, judges, magistrates, district attorneys, clerks, probation
offi cers, prison offi cials, juvenile court counselors). During
the meeting the CJLEADS project team also worked with the
Wake County criminal justice and law enforcement offi cials to
establish a schedule for training and deployment of the CJLEADS
application.
The CJLEADS team also conducted a survey with criminal justice
professionals during the last few weeks to gather feedback on the
information session and deployment activities as well as input
specifi cally about the CJLEADS application. The survey asked
questions about the value of CJLEADS.
The survey responses included:
Survey Question: Please provide us with your thoughts as to
how CJLEADS will support personnel in effective and effi cient
decision making.
Response: It will help tremendously with the legal community
because it allows us (Magistrates and the law enforcement
community) to take a glance of everything at one time instead of
uploading 5-6 different programs just to get some background on
a defendant.
Response: The ability to have a clear picture of a suspect derived
from one place is a very good idea. Being able to access all the
information needed, from one location; to take the appropriate
enforcement action will greatly benefi t offi cers.
Survey Question: How do you see the CJLEADS program
benefi ting your operations?
Response: Instead of doing manual searches of various sources
of information, we’ll use CJLEADS instead. Instead of just doing
these searches for signifi cant suspects, we’re more likely to run
the search sooner and more often, resulting in quicker reactions on
the part of law enforcement.
Response: It will defi nitely cut back time when dealing with a
defendant. This is because as a Magistrate, we have to determine a
defendant’s bond and in order for us to be effi cient in our decision
we have to look up everything concerning that defendant through
different software. It helps our offi ce out a lot because to look up
everything on one defendant is time consuming and can back us
up quickly, especially if there are other outstanding processes that
the offi cer did not fi nd.
Response: It will likely be the fi rst database checked when
encountering suspects. Being able to link future databases will be
benefi cial.
Page 2
OS C AR www.osc.nc.gov
CJLEADS Pilot Project Deployed: Team Hosts Information Session
Page 3
OS C AR www.osc.nc.gov
More than 300 of the State’s fi scal offi cers attended the OSC’s GASB (Governmental Accounting Standards
Board) Update Seminar on May 10. The event offered eight hours of CPE credit and provided an update of recent
pronouncements and projects of the GASB that will impact the State’s fi nancial reporting.
Additional training classes to be held the remainder of the year include:
November 17, 2010 December 14, 2010
Title: Topic TBD (EAGLE Webinar) Title: 2010 Fiscal Offi cer Update (Statewide CPE Class)
Instructors: Risk Mitigation Staff Instructors: Various
Time: TBD Location: McKimmon Center
CPE: 2 hours Time: 8:20 am to 4:40 pm
CPE: 8 hours
yet, there was simply no money with which to accomplish
this task. In the past, Risk Mitigation has held training
seminars in large conference rooms throughout the state.
The budget situation this year made this impossible so the
team explored the option of using software called “Adobe
Connect Pro” that already had been purchased by the OSC
for the HR/Payroll Training efforts.
This software allowed the team to produce a training session
that was conducted live via a webinar for the cost of a phone
call. The savings amounted to about $2,500 for OSC, and
that cost does not include the travel time and actual travel
cost of the attendees.
More than 630 employees from 32 state agencies, 47
community colleges and 15 universities participated in a
Spring webinar titled “Internal Controls over Accounts
Payable and Expenditure Processes,” earning 2 hours of
CPE credit in the process.
Ben McLawhorn, manager of Risk Mitigation Services, said
this webinar went so well they held a second webinar June 7
to focus on internal controls over cash processes. More than
496 employees from 77 state agencies participated in this
webinar.
OSC employees in the Risk Mitigation Services Section
recently turned a big “challenge” into an even bigger
“opportunity” that ended up saving the State several thousand
dollars.
Legislation required the Risk Mitigation team to provide
internal control training to state employees across the state,
OSC OFFERS CPE CREDIT TO STATE’S FISCAL OFFICERS
OSC Saves State Money With Webinar Training
Pictured: Josh Georghiou, Amanda Williams, Jennifer Trivette,
Wynona Cash, and Ben McLawhorn.
Page 4
OS C AR www.osc.nc.gov
2010 Foreign National Tax Compliance Training Curriculum
DATE TOPIC AUDIENCE PRESENTER
July 20th Basic NRA Taxation
Compliance
Any state agency, university,
community college, local
education agency or charter
school personnel responsible
for paying/compensating a
foreign national and desiring
to learn more about the
applicable taxation rules.
Jennifer Trivette, Offi ce of the
State Controller
Michelle Anderson, North
Carolina State University
July 28th Windstar Software Training for
Universities and
Community Colleges
Any university or community
college personnel that uses the
Windstar software.
Connie Medico and Manny
Paola, Windstar Technologies,
Inc.
August 11th Best Practices for Universities
and Community Colleges
All universities and community
college personnel responsible
for paying/compensating a
foreign national.
Michelle Anderson, North
Carolina State University
Kim Van Metre, North
Carolina Community College
System
Tracy Williams Pender, North
Carolina Community College
System
Jennifer Trivette, Offi ce of the
State Controller
Terri Crowl, Windstar
Technologies, Inc.
August 18th Best Practices for processing
foreign nationals within State
Agencies
(Covering Human Resources
and Accounts Payable)
All applicable state agency
personnel
Michelle Anderson, North
Carolina State University
Larry Vale, Offi ce of State
Personnel
Jennifer Trivette, Offi ce of the
State Controller
Terri Crowl, Windstar
Technologies, Inc.
OSC Offers 2010 Foreign National Tax Compliance Training
The Offi ce of the State Controller has announced the 2010 Foreign National Tax Compliance Training Curriculum.
These informative trainings will be provided at no charge to all state agencies, universities, community colleges,
local education agencies and charter schools.
The Offi ce of the State Controller, in collaboration with Windstar Technologies, Inc., NC State University and NC
Community College System Offi ce, will host a series of webinars throughout the remainder of 2010. Our fi rst
webinar, which is on Basic Non-Resident Alien Taxation Compliance, will be held on July 20, 2010, 10:00am -
Noon.
The following schedule outlines the complete training curriculum planned for the remainder of the 2010 calendar
year.
Page 5
OS C AR www.osc.nc.gov
NEW TRAINING LMS PROGRAM SAVES STATE $30,000 ANNUALLY
Spring 2010 marked the go-live date of a new Learning Management System (LMS) that began in the planning
stages last summer with vendor meetings and work groups. The LMS is an online application that includes a
registration program, course materials library, and operates as the system of record for State HR/payroll training. This
implementation has been a cooperative effort spearheaded by OSC Training and Development with the cooperation of
several teams including the Interface Team, Portal Team, and Security Team. Noverant, a local company, is the vendor
that provides in-person support and follow-up.
The Noverant LMS provides a cost savings to the state of approximately $30,000 in upfront annual costs over the
previous LMS product used for registration/training tracking. It provides a user-friendly interface and has garnered
positive feedback to include the ease of use, more accessible information, more intuitive navigation and simplicity in
administration. Feedback from the fi eld is being monitored for future enhancements to the system.
This new LMS utilizes SAP integration, keeping data current and in sync. It allows automated roll mapping to training
assignments. Another helpful feature is that NCID integration allows for a single sign on via the Employee Self
Service portal.
Wave 1 data migration brought the previous system’s attendance records into the Noverant system. Wave 2 will consist
of the North Carolina Accounting System (NCAS) migration, which is underway. This will allow OSC to terminate the
previous NCAS LMS and its associated costs to host, providing further savings to the state.
September 1st Accounts Payable Training for
State Agencies
(1099 Training)
All applicable state agency
personnel
Clayton Darnell, Randy
Th omas, and
Jennifer Trivette, Offi ce of the
State Controller
October 20th
(tentative)
Policies and Procedures update
for Community Colleges
All community college
personnel responsible for
paying/compensating a foreign
national.
Kim Van Metre, North
Carolina Community College
System
Tracy Williams Pender, North
Carolina Community College
System
Jennifer Trivette, Offi ce of the
State Controller
December 1st Advanced Windstar Software
Training –
Reporting, Year-End, Batch,
1042 Processing
Any university or community
college personnel that uses the
Windstar software.
Connie Medico and Manny
Paola, Windstar Technologies,
Inc.
2010 Foreign National Tax Compliance Training Curriculum Cont.
All sessions will be provided via webinar from 10am-12 noon and can be viewed over the internet from your agency.
If you have any questions regarding the Foreign Nationals Tax Compliance Program or the above trainings, please contact
either Jennifer Trivette at (919) 707-0764 or Ben McLawhorn at (919) 707-0757.
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OSC Continues Enhancements to HR/Payroll System
The OSC HR/Payroll ERP System team continues to focus on enhancing the HR/Payroll system. The fi rst system-wide
enhancement for 2010 rolled out Monday, April 19th and included the creation of more than 80 employee subgroups and
wage types.
“A top priority for many agencies was the additions of these subgroups and wage types, and we are pleased to make them
available,” said Jim Dolan, deputy controller. “Our customers have our commitment that we will continue looking for
ways to increase customer satisfaction, while ensuring the human resources/payroll system is performing at an optimal
level.”
More information about these enhancements can be found at: http://help.mybeacon.nc.gov/beaconhelp/Human_
Resources/Personnel_Admin/Job_Aids/pdf_Employee_Group-Subgroup_041410.pdf
OSC’s Overpayment Audit Program Recovers $232,381
During 2010 Fiscal Year
For each fi scal year since 1999, the General Assembly has directed the Offi ce of the State Controller to negotiate a contract
with a third party to perform an audit and collect inadvertent overpayments by State agencies to vendors as a result of pricing
errors, neglected rebates and discounts, miscalculated freight charges, unclaimed refunds, erroneously paid excise taxes,
and related errors (NCGS §147 86.22(c)). Excluded from the third-party audit is the purchase of medical services by State
agencies or payments used to reimburse or otherwise pay for health care services. The General Assembly directed that the
third party be compensated only from funds recovered as a result of the audit and that the receipts generated through the
collection process be deposited in the Special Reserve Account 24172.
As directed by the General Assembly, the State Controller must report to the Joint Legislative Commission on Governmental
Operations and the Fiscal Research Division on the revenue deposited into the Special Reserve Account 24172 and the
disbursement of that revenue.
The following is an analysis of Special Reserve Account 24172 for FY2010:
Beginning Balance – July 1, 2009 $26,776.28
Deposits – FY2010 $232,381.89
Payments to third-party contractor – FY2010 ($89,085.40)
Transfer to OSC Special Fund 24160 – FY 2010 ($137,736.30)
Transfers/Payments Associated with Miscellaneous Debt Collection Eff orts – FY 2010 ($2,800.53)
Ending Balance – June 30, 2010 $29,535.94
OSC Deputy Controller Julie Batchelor gave the keynote
remarks Saturday, May 8 to the 2010 BDPA (Black Data
Processing Associates) Triangle – SITES (Student Information
Technology Education Scholarship) closing ceremony.
Julie is a member the Society for Information Management
(SIM), an organization for IT leaders. SIM works closely
with the BDPA, an organization whose goal is to advance
professional growth and technical development for those in the
IT industry. BDPA chapters host the SITES programs which
are designed to expose youth to the concepts of computers
and give them expertise to develop web applications.
Deputy Controller Gives Keynote Address to Graduates
Julie talked with the students about what it takes to be a leader.
She reminded them that a leader is someone who sets goals,
leads by example, focuses on teamwork, is up for a challenge,
thinks about quality, gives back, and gives recognition.
Julie concluded her speech by sharing with the students words of
wisdom spoken to her often by her boss, State Controller David
McCoy. “You must be ready to give up who you are for who
you might become,” she told the students, adding that the quote
is from Jake Whitecrow, tribal elder of the Oglala Sioux tribe.
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OS C AR www.osc.nc.gov
Claire Ennis
in the
OSC Communications,
Government Relations, and Policy
and Planning Division
at
919.707.0612 or
claire.ennis@osc.nc.gov
For more information,
please contact:
Deputy Controller Gives Keynote Address to Graduates Cont.
Carl Hill, BDPA Triangle Chapter President had the following to say about
Julie. “So a heartfelt “THANKS” for your keynote address at the BDPA Student
Information Technology Education and Scholarship (SITES) closing ceremonies.
Th e students participating in the SITES program appreciated your words of
wisdom on leaders, leadership, setting goals and being fl exible; plus you reminded
the parents of their obligations by encouraging them to continue to lead their
kids.”
BDPA Triangle Chapter provides professional development programs and services
to position its members at the forefront of the information technology industry.
Th e BDPA’s objectives are to:
• Develop and strengthen the expertise of minority members in the information
technology community.
• Deliver member access to career and business opportunities by leveraging our
extensive network of corporate, community, professional, and student members.
• Broaden knowledge of information technology within the minority community
as a whole through our community outreach initiatives.
• Participate in community activities that promote information technology
literacy.
Julie Batchelor delivers “Leadership” presentation at BDPA Triangle 2010 SITES Ceremony. Left-to-Right: Lorrinda Michelka, BDPA Triangle VP for
Business Mgmt, Carl Hill, BDPA Triangle President and Julie Batchelor, NC Deputy State Controller.