Checklist for Closing Down a Business

Closing down a property or passenger carrying transportation business or a business involving the operation of
heavy vehicles? The following checklist may be helpful in taking care of all DMV related business to avoid any
hassle down the road.

1. Report any vehicles you have sold.

Visit us at dmvNOW.com to use our online service to report a vehicle as sold, contact a DMV customer
service representative at (804) 497-7100, or visit any DMV Customer Service Center or DMV Select office.

2. Turn in license plates and request refunds for plates on unused vehicles.

If your registration has a full six months or more remaining before it expires, you may qualify for a partial refund.
Complete an "Application for Vehicle Registration Refund" (Form FMS-210)
and mail it to DMV or take it to a DMV Customer Service Center or DMV Select office. Refunds generally take 30
days to process.

See instructions below for refunds associated with vehicles registered under the International Registration Plan
(IRP).

3. Close any International Registration Plan (IRP) accounts.

Complete the sections of a "Virginia International Registration Plan (IRP) Application"
(Form IRP-1) that are appropriate for deleting a vehicle and file the application
using one of the service options indicated on the application form. Write on the application that you wish to close
your account. If additional information is necessary in order to close your IRP account you will be contacted by
a motor carrier representative.

If your registration has a full six months or more remaining before it expires, you may qualify for a partial refund
of Virginia registration fees paid. On the IRP 1 application, in the Instructions Section check the "Delete vehicle"
box. In Section F3 make sure you check the box "Refund Requested" if you qualify for a partial refund and return
the plates with your application or check one of the options in the "Plate Certification" box, and ensure that you
sign the certification in Section I.

Remember to retain operational records to confirm mileage reported on your IRP applications as you may still
be selected for an audit. Records must be kept for four years from the date of the application.

4. Close any International Fuel Tax Agreement (IFTA) accounts.

File all outstanding IFTA quarterly tax returns (Form RDT-121) and
pay associated taxes. If you close your business in the middle of a tax quarter DMV will mail you a tax return
for completion at the end of that quarter.

If you have a webCAT account we encourage you to file and pay your tax returns through the webCAT system.
Applications and tax returns may be sent to the DMV Motor Carrier Processing Center by:

Mail: P. O. Box 27412, Richmond, Virginia 23269-0001

Fax: (804) 367-1073

DMV Customer Service Center: Will fax documents to the Headquarters Processing
Center

Remember to retain operational records to confirm mileage and fuel use reported on your quarterly tax returns
as you may still be selected for an audit. Records must be kept for four years from the due date of the return
or date filed, whichever is later.