Email Policy

Use of email by employees of Avar Ltd is permitted and encouraged where such
use supports the goals and objectives of the business.

However, Avar has a policy for the use of email whereby the employee must
ensure that they:

comply with current legislation

use email in an acceptable way

do not create unnecessary business risk to the company
by their misuse of the internet

Unacceptable behaviour

The following behaviour by an employee is considered unacceptable:

use of company communications systems to set up
personal businesses or send chain letters

forwarding of company confidential messages to
external locations

distributing, disseminating or storing images,
text or materials that might be considered indecent, pornographic, obscene or
illegal

distributing, disseminating or storing images,
text or materials that might be considered discriminatory, offensive or
abusive, in that the context is a personal attack, sexist or racist, or might
be considered as harassment

accessing copyrighted information in a way that
violates the copyright

breaking into the company’s or another
organisation’s system or unauthorised use of a password/mailbox

introducing any form of computer virus or
malware into the corporate network

Monitoring

Avar accepts that the use of email is a valuable business tool. However,
misuse of this facility can have a negative impact upon employee productivity
and the reputation of the business.

In addition, all of the company’s email resources are provided for business
purposes. Therefore, the company
maintains the right to examine any systems and inspect any data recorded in
those systems.

In order to ensure compliance with this policy, the company also reserves
the right to use monitoring software in order to check upon the use and content
of emails. Such monitoring is for legitimate purposes only and will be
undertaken in accordance with a procedure agreed with employees.

Sanctions

Where it is believed that an employee has failed to comply with this policy,
they will face the company’s disciplinary procedure. If the employee is found
to have breached the policy, they will face a disciplinary penalty ranging from
a verbal warning to dismissal. The actual penalty applied will depend on
factors such as the seriousness of the breach and the employee’s disciplinary
record. [These procedures will be
specific to your business. They should reflect your normal operational and
disciplinary processes. You should establish them from the outset and include
them in your acceptable use policy.]

Agreement

All company employees, contractors or temporary staff who have been granted
the right to use the company’s email services are required to sign this
agreement confirming their understanding and acceptance of this policy.

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