IM0000 Inventory Management Package Overview 6

The Inventory Management module has many features and options that not all companies may need.Rather than set these up by default, we give you the option of “Pick & Choose” that which can increase your functionality and meet your extended software needs.

Step 8In case changes are entered after the close of the period, run a frozen stock status report

-Select Frozen Stock Status Report - Print application

Step 9Run the various managerial reports to help in maintaining/analyzing your inventory levels

-Print Usage Exceptions Report

-Print ABC Analysis Reports

-Print Reordering Advice Reports

-Print an I/M Transaction Audit Trail Report

-Print an I/M Distribution To G/L Report

-Print a Job Analysis Report

Step 10Perform a backup

-Make a period end backup of your ENTIRE Macola system to keep for auditing purposes.Label and date this backup "Period___/___/___End Backup"

Step 11Clear the accumulators for this period (make sure all reports have been printed before clearing the accumulators

-Select Clear Accumulators - Clear application(If you are using the COP package, please clear BOTH I/M and A/R accumulators at the same time from the COP package)

Step 12If you are using batch processing, set the beginning balances with the first day of the NEW period

-Select Set Trx Audit File Beg. Balances - Set application

Step 13Show the history for the period that you just closed

-Select Item History Report - Print application

Step 14Perform a backup for the beginning of the period

-Make a backup of the data files.Label and date this backup "Beginning Of Period ___/___/___ Backup"

Step 15Note:Changes may be entered for the previous period via the Inventory Transaction Processing application by dating the transactions with the previous period ending date.These changes will affect both the Inventory and Frozen Inventory quantities and a new value of the inventory may then be printed by using the Frozen Stock Status report.

PHYSICAL INVENTORY CHECKLIST

Step 1Print the Cycle Count Worksheets to aid in the reporting of the quantities that are available for each item counted

-Select Cycle Count Worksheet - Print application

Step 2Perform Physical Count Processing

-Enter the Inventory Count Tags

-Print an edit list to check for correct unit of measure, and if two tags have been entered for the same inventory item

-Print a Missing Tag List to show which inventory items did not have a tag entered for them

Step 3Post the tags to update the inventory quantities

-If field #25 in I/M Setup is set to Y, the distributions will automatically be generated for the adjustments in quantities

Step 4If you are using serial or lot items, verify the quantity on hand versus the serial/lot file by printing the Serial/Lot Stock Status Report.(A warning will be generated if there is a discrepancy). Use the Inventory Transaction Processing application to make the adjustments to the files