20. Approval or Correction of the Minutes of the January 5, 2017 Regular Meeting

30. Oral Requests and Communications from the Audience Comments will be limited to 4 minutes per individual, group or organization. PLEASE SIGN IN.

40. Consent Calendar

50. Items Removed from Consent Calendar

60. Ordinances and Resolutions60.1 COUNCIL BILL 2017-06 A resolution authorizing the Mayor to sign a public statement on the City of Medford’s commitment to being a safe and welcoming community.

60.2 COUNCIL BILL 2017-07 An ordinance authorizing execution of an Employment Agreement between the City of Medford and William P. Haberlach, to provide municipal judge services through January 31, 2020.

60.3 COUNCIL BILL 2017-08 A resolution authorizing the position of Community Relations Coordinator in the City Manager’s Office.

60.4 COUNCIL BILL 2017-09 A resolution adding the addition of a project to the current budget for the repair and replacement of sidewalk on Central Avenue.

60.5 COUNCIL BILL 2017-10 A resolution authorizing execution of a Letter of Intent by Cedar Investment Group, LLC, to donate open space and trails for development in Cedar Landing PUD.

70. Public Hearing 70.1 Consider an appeal of the City Recorder’s administrative decision regarding a Taxi Driver’s ID Card.

80. Council Business

90. City Manager and Other Staff Reports 90.1 Auditor Report by Paul Nielson of Isler CPA

90.2 Travel Medford Quarterly Report

90.3 U.S. Cellular Community Park – Annual Economic Impact Report

90.4 Further reports from City Manager

100. Propositions and Remarks from the Mayor and Councilmembers100.1 Proclamations issued: Medford School Choice Week – January 22-28, 2017

100.2 Further Council committee reports

100.3 Further remarks from Mayor and Councilmembers

110. Adjournment to the Evening Session

EVENING SESSION7:00 P.M.Roll Call

120. Oral Requests and Communications from the AudienceComments will be limited to 4 minutes per individual, group or organization. PLEASE SIGN IN.

130. Public HearingsComments are limited to a total of 30 minutes for applicants and/or their representatives. You may request a 5-minute rebuttal time. Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes. All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.

130.1 COUNCIL BILL 2017-05 An ordinance vacating portions of Yamsay Drive and Farmington Avenue within the northerly portion of the Cedar Landing Planned Unit Development, lying north of Cedar Links Drive and west of Foothill Road. (SV-16-110) Land Use, Quasi-Judicial

140. Ordinances and Resolutions

150. Council Business

160. Further Reports from the City Manager and Staff

170. Propositions and Remarks from the Mayor and Councilmembers170.1 Further Council committee reports

Employee RecognitionKaren Clark, Police Records Specialist, was recognized for 30 years of service.

Employee of the QuarterAngela Durant, Grants Support Technician for Parks and Recreation, was recognized as Employee of the Quarter.

McLoughlin Students of the MonthMcLoughlin Assistant Principal Rick Parsagian introduced the students of the month.

20. Approval or Correction of the Minutes of the January 5, 2017 Regular MeetingThere being no additions or corrections, the minutes were approved as presented.

30. Oral Requests and Communications from the Audience30.1Colleen Padilla, SOREDI, thanked Council for their support and noted that the Southern Oregon Business Conference will be held next week. She introduced Laura Ancheta, owner of BOJAC’s, a play facility for kids.

30.2Dan Ebert, owner of Central Arts Supply, spoke about the sidewalk and tree issue in front of his business. He noted he sent information to Council and asked people to come and look at it. He noted every time it rains it floods at least part of his basement. He would like to take out the tree if the City does not.

40. Consent CalendarNone.

50. Items Removed from Consent CalendarNone.

60. Ordinances and Resolutions60.1 COUNCIL BILL 2017-06 A resolution authorizing the Mayor to sign a public statement on the City of Medford’s commitment to being a safe and welcoming community.

Amended motion: Amend the resolution’s language from “…WHEREAS, our social and cultural diversity is part of our City’s heritage and contributes to what makes Medford a special place…” to “…WHEREAS, our social, religious and cultural diversity is part of our City’s heritage and contributes to what makes Medford a special place…”Moved by: Tim Jackle Seconded by:Dick GordonRoll call on amended motion: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.

60.2 COUNCIL BILL 2017-07 An ordinance authorizing execution of an Employment Agreement between the City of Medford and William P. Haberlach, to provide municipal judge services through January 31, 2020.

60.3COUNCIL BILL 2017-08 A resolution authorizing the position of Community Relations Coordinator in the City Manager’s Office.

City Manager Brian Sjothun stated staff researched the job description from other cities as well as the Medford School District. The on-going expense for this position, an estimated $120,000 annually, will be included in the upcoming budget.

Councilmember Stine questioned who would supervise this position; Mr. Sjothun stated the City Manager would supervise the position and later supervision may transfer to the Deputy City Manager. Councilmember Gordon voiced concern regarding the applicants for a temporary versus permanent position; Mr. Sjothun explained that new positions created mid-budget are considered temporary until included in the budget.

Amended motion: Revise the position from temporary to permanent, extending to the next biennial budget.Moved by: Dick Gordon Seconded by: Kevin Stine

Councilmember Wallan supported the amendment to attract the highest quality applicants. Councilmember Stine asked whether the motion bound the Budget Committee to take a specific action; Finance Director Alison Chan clarified that Council has the power to create permanent positions, but the Budget Committee may or may not approve a department’s budget.

60.4COUNCIL BILL 2017-09 A resolution adding the addition of a project to the current budget for the repair and replacement of sidewalk on Central Avenue.

Public Works Director Crebbin presented the staff report noting that restoring pavers, modifying tree wells, and reconstructing some ADA ramps were planned. Councilmember Stine questioned the importance of the waivers; City Attorney Lori Cooper explained the waivers reaffirm Code requirements; whether or not waivers were signed should not alter the Council’s decision to complete the repairs. Mr. Crebbin noted it would cost roughly $1.2 million for stamped concrete, but there is funding available in the Public Works’ budget for that revision. However, the City arborist had expressed concern with possible root growth patterns if the sidewalks were changed to non‑permeable concrete.Councilmember Wallan questioned whether the planned repairs would actually fix the problem; Mr. Crebbin clarified that roots of mature trees do not grow much, although there is no guarantee that the problem will not return.

Councilmember Stine asked if it was possible for a property owner to remove a street tree; Mr. Sjothun believed they could appeal to Council.

Councilmember Gordon questioned how long before this issue would come back, would it be 12 years for pavers and 50 years for sidewalk; Mr. Crebbin noted that is probably true. Councilmember Gordon questioned whether MURA funding could be used to reimburse the City for correcting a MURA error. Ms. Chan noted MURA funding could be used for projects and this was originally a MURA project, but she was unsure whether the expense could be reimbursed. Councilmember Gordon noted MURA needs to reimburse the City or fix the problem. Councilmember Wallan questioned what could happen if we used stamped concrete; Mr. Crebbin believed stamped concrete would solve the tree wells issue. Mr. Sjothun noted a MURA study session would be held next week regarding the future of MURA.

60.5COUNCIL BILL 2017-10 A resolution authorizing execution of a Letter of Intent by Cedar Investment Group, LLC, to donate open space and trails for development in Cedar Landing PUD.Councilmember Gordon noted ex parte contact with the developers and their staff; he lives in the area and has attended meetings, but does not feel it will compromise his vote.

Interim Parks and Recreation Director Rich Rosenthal presented the staff report and outlined the land being donated. Councilmember Jackle questioned whether the donation was held up because the land had not been surveyed and clarified the developer would upgrade paths to City standards at their expense; Mr. Rosenthal stated he is correct. Jim Zundel, Cedar Investment Group, stated the developers need a letter of intent before moving forward; Councilmember Jackle noted Council will vote on a vacation later tonight and Council is relying on Mr. Zundel’s comments. Mr. Zundel discussed the proposed easements around the homes.

Council reconvened to the noon session at 1:31 p.m. with the same persons present.

70. Public Hearing70.1Consider an appeal of the City Recorder’s administrative decision regarding a Taxi Driver’s ID Card.

Senior Assistant City Attorney Eric Mitton presented the staff report explaining there are mandatory disqualifying events for a Taxi Driver’s ID card, including drug charges incurred during the last five years. Mr. Adams had a testosterone charge from 2.5 years ago, which is a drug offense. Mr. Mitton stated he spoke with the owner of 5 Star Taxi, who provided an excellent recommendation for Mr. Adams.Mr. Adams is currently working two jobs and his license is valid until after Council’s decision.Mr. Mitton explained that Mr. Adams was truthful and cooperative with the Police, entered a plea deal and had no drug issues since.

Councilmember Zarosinski questioned the circumstances of Police allowing him to drive before he was fined; Mr. Mitton was unsure. Councilmember Stine questioned whether there were other cases involving issuing licenses with drug charges of less than five years and whether 5 Star Taxi conducted drug testing; Mr. Mitton was unsure. Councilmember Gordon questioned the amount of testosterone in Mr. Adams’ possession; Mr. Mitton understood the testosterone was not physically in Mr. Adams’ possession, it was a mail‑order issue.

Public hearing opened.

Gerald Adams explained the situation and stated he did not think this crime would jeopardize his taxi license. He noted he “got busted” due to a text message and that in September the crime will be expunged from his record.

80. Council Business80.1Council Liaison appointmentsCouncilmember Zarosinski noted the Council Liaisons would be appointed during the next meeting.

80.2Councilmember Zarosinski spoke regarding Council’s travel/training budget.At this point, three Councilmembers signed-up for City Day at the Capitol.The Council Officers will travel to Washington DC and only five Councilmembers can attend the League of Oregon Cities Annual Conference.

90. City Manager and Other Staff Reports90.1Auditor Report by Paul Nielson of Isler CPAPaul Isler of Isler CPA noted no material errors were found during the auditor report. Councilmember Gordon asked for recommendations for approving operational efficiencies; Mr. Isler said there was nothing significant to report or recommend. Ms. Chan noted with the end of MURA, the City needed to change the property ownership from MURA to the City. Councilmember Gordon asked whether there were other services and accounts that were audited; Mr. Isler will provide a list of the various accounts audited. Councilmember Gordon questioned restructuring City financials in order to get lower interest rates; Mr. Isler responded that the City’s financial structure is regulated by GASBI. Councilmember Gordon asked whether Mr. Isler believed the City should have an Audit Committee; Mr. Isler noted with most of his city clients, he reports to a Finance Committee unless there is a significant issue which needed to go to Council. Councilmember Jackle questioned the PERS liability reporting; Mr. Isler explained the new requirement takes place this year.

130. Public Hearings130.1 COUNCIL BILL 2017-05 An ordinance vacating portions of Yamsay Drive and Farmington Avenue within the northerly portion of the Cedar Landing Planned Unit Development, lying north of Cedar Links Drive and west of Foothill Road. (SV-16-110) Land Use, Quasi-Judicial

Commissioner Gordon noted he had ex parte communication with developers, but it would not influence his decision and he would vote on this ordinance. Commissioner D’Alessandro stated that he heard this vacation while he served on the Planning Commission; Commission Jackle stated he had an ex parte communication with Jim Zundel this afternoon.

170. Propositions and Remarks from the Mayor and Councilmembers170.1 Further Council committee reportsa. Proclamation – Medford School Choice Week – January 22-28, 2017

b. Councilmember Gordon stated RVCOG runs the local Food and Friends food service program in Jackson and Josephine Counties. RVCOG lost the use of a Josephine County building used to prepare and serve food and initiated a fundraising drive for the $1.3 million dollars to purchase a new building. Councilmember Gordon outlined the various donations received and noted an additional $18,000 was still needed.

170.2Further remarks from Mayor and Councilmembersa. Councilmember Stine thanked those who attended the Martin Luther King, Jr. Day event; Mayor Wheeler also thanked the event organizers and noted the success of the celebration.

180. AdjournmentThere being no further business, this Council meeting adjourned to executive session at 7:40 p.m.

The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.