Published by Ajira Zetu tz on Thursday, October 18, 2018

POSITION: Senior Procurement Officer REPORTS TO: Support Services Manager DUTY STATION: Dar es Salaam Purpose of the post: The purpose of this job is to oversee
procurement processes including procurement planning, purchases and
monitoring to ensure strict adherence to procurement policies,
procedures and regulations and value for money. This role also supports
regional teams with procurement and logistics processes. Read Also: THE LIST OF NEW OPPORTUNITIES (192+ POSTSMajor duties and responsibilities
– Oversee procurement and logistics processes at the headquarters and
regions to ensure procurement of quality items and optimal utilization
of resources in accordance with AGPAHI procurement procedures;
– Review and approve procurement requisitions and purchase orders in
liaison with Procurement Officers to ensure efficient utilization of
resources and minimal wastage;
– Draw tender documents to invite bids from qualified suppliers to
provide necessary goods and services to AGPAHI in line with the
procurement policy;
– Review invoices received on purchased goods for verification and
submit to the Finance department for payment within the credit period;
– Participate in contract negotiations for provision of goods and
services to ensure AGPAHI gets the highest possible value for money
spent;
– Oversee the establishment of service level agreements for common goods
as per AGPAHI standards to ensure efficiency in delivery of frequently
used items;
– Provide procurement and logistics support to AGPAHI teams in the
various zones in collaboration with Procurement Officers to ensure
availability and adequacy of resources to support program activities
– Oversee logistical arrangements to ensure proper quality control,
specification compliance, monitoring and verification of deliveries,
plus timely delivery to the end user
– Oversee he maintenance of procurement records and files in accordance
with procurement filing procedures for ease of retrieval when need
arises; and
– Prepare periodical and ad-hoc reports to provide updates on the status
of procurement activities and processes enabling informed decision
making going forward. Qualifications, Skills and ability
i. Bachelors’ degree in Procurement, Logistics or any other relevant field.
ii. Professional Certification in Procurement e.g. CIPS or equivalent.
iii. Six (6) years of relevant experience in similar position from a reputable institution Technical Competencies
a. Demonstrated experience in undertaking procurement procedures;
b. Understanding of Procurement laws of Tanzania;
c. Ability to monitor adherence to Procurement regulations;
d. Ability to offer and organize training in Procurement;
e. Competency in developing procurement reports;
f. Ability to operate in a cross-cultural environment requiring flexibility;
g. Familiarity with the AGPAHI Procurement systems;
h. Understanding of donor and governmental requirements;
i. Strong attention to detail; and
j. Knowledge of relevant legal requirements.
k. Ability to use contextualize and solve problems confidently;
l. Ability to openly consult with colleagues and other stakeholders;
m. mobility confidently debate issues;
n. Ability to implement change initiatives;
o. Ability to maintain integrity in all procurement transactions;
p. Ability to enforce compliance with standards; and
q. Ability to correct other people’s errors without demotivating them.

POSITION: Program Officer, TB/HIV REPORTS TO: Regional Program Coordinator DUTY STATION: Mara Purpose of the post
The Program Officer TB/HIV will work under the direction of the Regional
Program Coordinator and Program Manager. This person works in close
collaboration with theMinistry of Health District Tuberculosis
and Leprosy Coordinators, District HIV/AIDS Control Coordinators, and
Council Health Management Team. The Program Officer TB/HIV will provide
technical assistance to health facilities workers, tuberculosis clinics,
and HIV clinics for the implementation of joint tuberculosis HIV
program activities Major duties and responsibilities
– Maintaining baseline data on tuberculosis and HIV activities in the district.
– Participate in training of other health care providers in TB/HIV
Prepare quarterly TB/HIV reports and submit timely to the CHMT
– Develop and coordinate an effective referral system of tuberculosis
and HIV patients to appropriate services for HIV counseling, screening,
care, and treatment within the district or region
– Support and monitor implementation of TB/HIV program
– Prepare regular quarterly tuberculosis/HIV reports and present findings during relevant meetings.
– Participate in quarterly district meetings.
– Conduct supervisory visits to tuberculosis and HIV diagnostic and care
facilities, provide on-the-job training for providers, prepare reports
on supervisory visits, and provide feedback on achievements and
constraints to the Zonal Tuberculosis/HIV Coordinator and the facilities
visited
– To systematically provide guidance for improvement and follow up
whether or not issues have been solved, or advice has been followed
– Identifying site staff training needs, organize and facilitate trainings when required
– Participate in development of proposals and work plans for TB/HIV Programs
– Supervising district mentors’ TB/HIV activities in assigned districts
– Apply Ql principles in regular supportive supervision through focusing
on priority areas and utilizing Ql-based methods /tools for
improvement.
– Analyzing and providing feedback on TB/HIV results to site staff, CHMT, PC-QI, immediate supervisor and where possible RHMT
– Assist health facilities in formulating, implementing and following up
Quality Improvement Projects (QIPs), providing technical assistance
regularly and when requested through regular supportive supervision, Ql
meetings and other site visits.
– Ensure sites trained in Ql meet regularly to discuss quality of
services and to plan for improvement where needed. This might require
the PO, TB/HIV to attend the meeting or to receive the meeting minutes
and submit to PC-QI.
– To perform a systematic supervision of M&E systems and to make
effective use of M&E data to monitor performance of TB/HIV program
and to provide feedback.
– Make use of CTC 2 and GLASER data base to monitor performance of sub grantee
– Assist sites with quarterly preparation of TB/HIV reports when necessary
– Assist in the preparation and review, compilation and submission of TB/HIV reports to the M&E department
– Track progress at All sites through site visits and reports
– Participate in the orientation of newly recruited POs and visitors
– Acts as the main contact person for sub-grantees to coordinate the
communication between sub-grantee, Regional office and other program
staff
– Provide feed- back to sub-grantee and other relevant stakeholders based on ISS, M&E and specific departments
– Advocate for inclusion of TB/HIV activities in the CCH
– Document lessons learnt and provide inputs into the way forward/best practices for TB/HIV project implementation
– Assist in the dissemination of lessons learnt and better practice from the program Qualifications, Skills and ability
– Bachelor’s Degree in Medicine, Nursing or Social Sciences from a recognized institution
– Current registration with the Medical Council of Tanganyika or equivalent professional body
– Three (3) years of relevant work experience Technical Competencies
– Knowledge of national laws and regulations governing paediatric AIDS services and operations;
– Experience working with donor funded organisations requiring community level engagement;
– Knowledge of relevant AG PAH I donor requirements;
– Ability to produce comprehensive reports;
– Proficiency in the use of databases such as Microsoft Access, Epi-lnfo
and analytical software, such as STATA, SPSS, R Skills in operational
research;
– Good facilitation skills and ability to deliver training; and Discretion with confidential information.
a. Ability to gather appropriate information for decision making;
b. Ability to openly consult with co lleagues;
c. Ability to set priorities accordingly;
d. Ability to speak up in the face of unreasonable requests;
e. Ability to apply new changes; and
f. Ability to learn and retain new knowledge. HOW TO APPLY
Interested candidates should submit a cover letter and CV (not exceeding
four pages) and names and contact information of three referees before
close of business on Wednesday 31st October, 2018 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz
Please mention the title of the position in your email and do not
attach any document other than the CV and cover letter. Submission can
also be dropped physically or by post in the address below: Ariel Glaser Pediatric AIDS Healthcare Initiative Plot 372, House No. 7 Chole Road (Near Coco Beach) P.O. Box 38252 Dar es Salaam
AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.
----------------------------------------------------------------------------------------------------------------------Position: Program Manager Clinical ServicesReport to: Director of ProgramDuty Station: Dar es SalaamPrimary purpose of the position
The
purpose of this job is to manage the support of clinical services
provided through AGPAHI programs and ensure high quality integrated
services in line with organisational strategic objectives. This role
also provides technical support and mentorship to AGPAHI staff and the
members of the health management teams to facilitate effective
implementation of programs under the supervision of the Director of
Programs.

Program Planning and Implementation

Oversee planning of activities and initiatives within AGPAHI scope
of work and coordinate others in the technical team to ensure activities
are well integrated within the broader clinical program.

Lead the implementation of the scope of work, specific activities
and initiatives for AGPAHI in liaison with other departments to ensure
that activities are well integrated within the broader clinical program
to achieve the set objectives;

Provide technical expertise in the development and implementation of
the programs for AGPAHI to program team and health service providers to
ensure the delivery of quality clinical services;

Ensure timely and accurate reporting of AGPAHI activity to donors
through real-time monitoring of implementation and development of
required reports in adherence with timelines

Direct and Technical supervision to program coordinators and responsible performance management

Coordinate the utilization of data for planning and performance
measurement of comprehensive HIV and AIDS care and treatment and other
related conditions services

Extrapolate data for monitoring and quality assurance purposes
through regular collection and analysis to ensure the accuracy of data
for decision-making purposes;

Guide program team on appropriate technical assistance to provide to
service providers in the effort to improve the quality of HIV and AIDS
services

Coordinate with other team members for timely submission of all
required reports to provide information on how the department and its
staff operate in line with set plans;

Consolidate reports for presentation to the Technical Committee and
key partners on the performance and progress of the activities
undertaken in the health facilities and the success factors and
loopholes of these activities that require urgent attention;

Participate in recruitment of program staff to address the demands of AGPAHI projects

Training and Capacity Building

Lead the development of training and capacity building plans for
AGPAHI technical staff through training needs analysis to identify the
gaps and liaise with the Human Resource department to ensure all staff
have the right skills to perform their roles;

Provide didactic and clinical mentorship for comprehensive HIV and
AIDS care, treatment and other related conditions to medical
practitioners within the facilities to ensure knowledge sharing amongst
the technical staff;

Integrate evidenced-based techniques and strategies into
preceptorship activities to enhance the quality of clinical services
provided and adoption of best practices by AGPAHI;

Other tasks

Participate in select national HIV care and treatment initiatives
through different workshops and fora to ensure that national guidelines
are implemented within the programs run by AGPAHI for quality and
maximum impact to the recipients; and

Network with other implementation partners to promote linkages
between points of service and organizations working to provide HIV care
and support.

Monitor the implementation of AGPAHI program work plan and budget
and utilize information to guide timely response to program demands

Work with grants team to support sub-recipients in planning and
budget development as well as monitoring of implementation according to
rules and regulations Participate in the development of grant proposals,
responding to RFA/RFPs and Technical review questions from donor

Participate in resource mobilization in line with AGPAHI scope of work for growth of organization portfolio

Required Qualifications

Medical Degree and a Master’s in Public Health from a recognized institution

Masters’ degree in a Medical related field is an added advantage

Current registration with Medical Council of Tanganyika

Five years of relevant work experience

Three years Managerial experience

Technical and Behavioral Competencies

Strong project management experience

Experience in working with donor programs that require community-level engagement;

Demonstrated experience in developing and implementing program strategies;

Demonstrated experience in preparation and control of budgets;

Knowledge of national guidelines on HIV and AIDS;

Previous experience working with international and local partners;

Excellent skills in addressing complex people management issues;

Good training facilitation and delivery skills

Computer and data analysis skills

JOB TITLE: Data Management OfficerLOCATION: MaraREPORTS TO: Regional Program CoordinatorPurpose of the Post:
The
purpose of this job is to strengthen the health information systems
(GLASER, EID, DHIS, CTC2 DATABASES, PHARMACY MODULE AND LABORATORY and
MOBILE SMS) to ensure the maintenance of high quality program data. This
role is also responsible for capacity building of AGPAHI and supported
health facility staff on data management.Major Duties and Responsibilities:

Assist in the implementation of data management strategies to contribute towards the achievement of AGPAHI strategic objectives;

Participate in the development and maintenance of the
documentation and data management guidelines for AGPAHI to avoid any
breach of confidentiality and to ensure that safety to all information
is observed;

Review and approve CRF design, data review ground rules
and database design in accordance to the Standard Operating procedures
and protocol of the programs and the IT department;

Assist in the standardization of data management
procedures to ensure all staff adhere to the same guidelines provided to
them by AGPAHI;

Conduct data cleaning, back-up, design and programming of
a clinical database to ensure system efficiency and effectiveness in
the project sites

Review, analyse , and validate program data through
review of patient’s files to ensure consistency, integrity, and accuracy
based on project specific guidelines;

Carry out scheduled stress tests on the different
databases that are in use at AGPAHI to identify any loopholes that
require to be addressed to ensure proper functionality;

Provide expertise in all areas of data management through
weekly staff meetings, workshops and training to ensure all staff are
updated on the current trends in data management and have the required
skill to work on the system;

Assist data clerks to collaborate with Site coordinator
and finance staff to ensure that funds provided for IT maintenance and
internet are timely and used for the right purpose in the purchase of
internet and anti-virus packs for the system;

Conduct quarterly updates of the IT inventory from the
facility level to ensure all facilities are adequately equipped with the
necessary equipment to avoid any system downtime;

Train and build capacity of AGPAHI program staff in the
use of Data and database for the monitoring of site’s performance and to
address any issues that may arise from non-performance;

Review data collection tools used against the required
reports and provide advice and assistance in the improvement of these
tools to create efficiencies in the system;

Review monthly NACP reports prepared by the data clerks
to ensure information provided is of high quality and timely submission
to the site coordinator;

Run frequent queries for extraction of data from CTC2
database as required for donor uses as well as AGPAHI for program
improvement.;

Carry out quarterly data verification and collection
activities, upload the data into Glaser system and respond to urgent
queries from staff, donors and partners;

Compile and prepare monthly and quarterly data reports
for analysis and donor use and ensure that the information provided is
accurate and of high quality; and

Collaborate with Programme Officer Quality Improvement to
conduct Quality Improvement performance measurement from data
collection, data entry, and data verification to ensure data collected
from the facilities is accurate and of the standard required by the
donors and management.

Qualifications

Bachelor’s Degree in Social Sciences, Communication Engineering, Communication, ICT from a recognised institution

Three (3) years of relevant work experience

Technical and Behavioural Competencies

Knowledge of national laws and regulations governing pediatric AIDS services and operations;

Experience working with donor funded organisations requiring community level engagement;

Knowledge of relevant AGPAHI donor requirements;

Ability to produce comprehensive reports;

Proficiency in the use of databases such as Microsoft Access, Epi-lnfo and analytical software, such as STATA, SPSS, R;

Participate in the development and implementation of the
Quality Improvement work plan and monitor the activities under this work
plan to ensure they are executed as planned in the different regions;

Initiate Quality Improvement activities in health
facilities that are identified in the different activities run under the
program based on analysis of C&T, PMTCT/EID, LAB, TB/HIV, PITC,
SCM, CL data for reporting purposes to the donors;

Participate in the development of tools and indicators
that will be used in the field to ensure the work done and data
collected is accurate, efficient and elaborate;

Assist in the development and maintenance of the quality
improvement monitoring tools that are used by AGPAHI staff to monitor
AGPAHI supported sites;

Carry out regular performance measurements at health
facilities and analyse the Quality Improvement data to ensure staff and
sub-grantees apply Quality Improvement principles in their routine
supportive supervision at the health facilities;

Conduct site specific assessments of quality improvement
capacity and monitor program officers to ensure data collected is of the
required standard and quality;

Oversee data collection activities related to quality
improvement efforts by regularly sampling data from different health
facilities to ensure the data collected is to the standards required by
the donors;

Support RHMT and CHMT Ql teams in the implementation of
the National Quality Improvement Guidelines and National Comprehensive
Supportive Supervision & Mentoring Guidelines to ensure efficiency
and effectiveness of the programs;

Facilitate frequent training and workshop sessions that
build the capacity of all technical staff to integrate Ql principles
into their work and various departments in order to improve their
performance;

Coordinate on-site Quality Improvement mentor programs
and refresher courses for all program officers that have had previous
training in Ql to initiate quality improvement initiatives in each
department;

Coordinate regular meetings to share M&E and Ql data
and patient outcomes so that departments know how effective the program
is and what are the areas that need more support and focus;

Manage data and information generated from routine
monitoring and evaluation and disseminate data and reports to RHMTs,
CHMTs, sites, and partners for decision making;

Coordinate regular feedback to and information exchange
with all stakeholders to share experiences in order to improve quality
in the partners’ program;

Organise meetings at site-level with program officers in
the review of data, flow charts and follow up of action plans through
PDSA cycles in order to strengthen Quality Improvement in existing
health management structure;

Act as AGPAHI’s primary liaison person with National AIDS
Control Program and University Research Company (URC) to support them
in the implementation of National Ql program;

Use results of Ql interventions in the development of
reports, best practice documents and guidelines in collaboration with
other -AGPAHI staff to share with AGPAHI, site staff, and partners;

Bachelor’s Degree in Medicine, Nursing or Social Sciences from a recognised institution

Current registration with the Medical Council of Tanganyika or equivalent professional body

Three (3) years of relevant work experience

Technical Competencies

Knowledge of national laws and regulations governing paediatric AIDS services and operations;

Experience working with donor funded organisations requiring community level engagement;

Knowledge of relevant AGPAHI donor requirements;

Ability to produce comprehensive reports;

Proficiency in the use of databases such as Microsoft Access, Epi-lnfo and analytical software, such as STATA, SPSS, R;

Skills in operational research;

Good facilitation skills and the ability to deliver training; and

Discretion with confidential information.

Ability to gather appropriate information for decision making;

Ability to openly consult with colleagues;

Ability to set priorities accordingly;

Ability to speak up in the face of unreasonable requests; mobility to apply new changes; and

Ability to learn and retain new knowledge.

HOW TO APPLY
Interested
candidates should submit a cover letter and CV (not exceeding four
pages) and names and contact information of three referees before close
of business on Wednesday 31st October, 2018 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz
Please mention the title of the position in your email and do not
attach any document other than the CV and cover letter. Submission can
also be dropped physically or by post in the address below: Ariel Glaser Pediatric AIDS Healthcare Initiative Plot 372, House No. 7 Chole Road (Near Coco Beach) P.O. Box 38252 Dar es Salaam
AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.