Administrative Assistant

| Publication date 10 July 2018 | 13:57 ICT

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The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles. Established in 1863, the ICRC is at the origin of the Geneva Conventions and the International Red Cross and Red Crescent Movement. Please visit www.icrc.org for more information.

Vacancy Notice

The ICRC Mission in Phnom Penh seeks to fill the following position:

Administrative Assistant 1, based in Phnom Penh

Your main responsibilities:
1.Information Management Assistant
• Be a focal point of information management assistant in Cambodia
• Be aware of and explains ICRC protocol, rules for correspondence, document security, filling and intermediary archiving, and how to use standard computer technology
• Ensures compliance with the rules of visual identity in external presentations, letterheads, etc.
• Provide briefing to staff on information management and above-mentioned subjects
• Keeps users update of newly introduced tools when needed
• Trains regularly all users the ICRC notes system/DBS and ensure compliance with all introduced rules and procedures
• Updates general information and guidelines in the reference tools regularly
• Supervises IM tasks (filling/protocol/etc.) carried out by the Secretary / Receptionist

2.Power User Relays
• Participates in a yearly Power Users training to maintain the necessary knowledge
• As a part of Global Support provides up to “second level” user support and troubleshooting to site computer users.
• Is the focal point between site computer users and ICT Bangkok department concerning general ICT related issues
• Provides first level user support and troubleshooting to site computer users
• Installs/reinstall/maintains ICT equipment (computers, printers, NAS drives etc.) independently or in consultation with ICT Bangkok.
• Channels non-standard software requests to Bangkok ICT service
• When needed, synthesizes message from Service Desk or ICT and gives clear explanations in direct to site users
• In charge of ICT Information sharing to site users

Your education and experience:
• High school diploma or equivalent training
• 2 years of experience in a similar function with a humanitarian or development organization
• Very good command at written and spoken English
• Very good at computer skills
• Excellence organizational and methodical skills
• Good at communication skill and customer-oriented focus

Competencies requirements:
• Resourceful, with strong organizational skills and able to fulfil assigned tasks with minimal supervision,
• Strong interest in humanitarian work
• Liaise and in charge of information management and Power User relays in Cambodia
• Maintain contact with services providers
• Ensure the necessary administrative related work
• Ensure good customer service for concerned files
• Organise other administration issues

We offer:
• Dynamic and challenging work in the humanitarian and international environment
• Good working conditions and in-house training/ development
• Attractive package dependent on qualifications

As an equal opportunities employer, we encourage the candidacy of women and persons with disability.
Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, by email only to: [email protected]
(Specify position name at your email title)
Attn: Human Resources Department