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Item

Detail

Action

1

Chairperson’s Opening Remarks

The Chair welcomed everyone to the Meeting, and announced the winner of the SCORE Handicap Competition to be Paul Frost.

James Tullie thanked Lynne for standing in as Chairperson at short-notice, and Club members for their support during a difficult time.

2

Apologies

Apologies for absence were recorded.

3

Minutes of the BASOC AGM 2017

Matters arising: all resolved.Minutes of the previous AGM accepted.

4

Amendments to the Constitution

Section 6: currently reads:“At each Annual General Meeting the Club shall elect the following office bearers, listed in order of seniority”.Remove the words:“listed in order of seniority”.This has implications for Section 8: currently reads:“At each meeting the most senior office bearer present shall act as Chair”.Change to:“If the chair is not present at the meeting, the Committee will decide on the Chair for the Meeting”.The Constitution can be viewed on the Website: www.basoc.org.uk/info/club-constitutionThe Secretary will ask Paul Frost to update the website entry.

5

Chair’s Report

The Chair’s report was circulated to members prior to the meeting, and is available to view on the Website: www.basoc.org.uk/news/basoc-2018-agm-and-chair-reportAdditional updates to the Report:MK will co-ordinate the Community ‘O’ Events;The Chair thanked the Club for working together, and in particular:

Ian Hall for co-ordinating the new store purchase;

Ian H (+Ian) & the Scotts for building the shed, and Mark Cox for outfitting the shelving;

Paul Frost for the new BASOC website.

HQ for allowing the store to be sited in her garden;

The Club will not be charged rent;

There are no restrictions on access;

Club members are to collect/return equipment as required;

Please close the gate.

6

Treasurer’s Report

The Treasurer’s Report was circulated at the Meeting.

The Club continued to upgrade equipment for running events during the year, with the purchase of ten SI units, new signs and headtorches. A new five-year Sportident licence was also purchased.

The Club would like to express their appreciation to the Big Lottery Fund for their funding to support mapping of four large areas around Kingussie and Newtonmore.

The Treasurer recommended that the Club Subs for 2020 remain unchanged at £5 for Seniors, and Free to Juniors. Members agreed.

7

BASOC Plans for 2019 and beyond

The Club will maintain a two-year cycle, as detailed in the Chair’s Report:

Odd years – Club/community development;

Even years – WOLF w/e.

Everyone agreed that Tues ‘O’ was a valuable aid to training, and was borne out by members’ performance in competition.A Club development year will enable members to undertake training to fulfil key roles for WOLF and other events.

8

Election of Office Bearers

Chairperson: Gemma Karatay;Secretary: Jane Cox;Treasurer: Peter Lamb; (Mehmet Karatay will be mentored by PL, with the aim of taking over as Treasurer.)Junior Rep: Izzy CoxCommittee Members:

Jo Cumming;

Issie Inglis;

Calum Scott;

Hilary Quick;

Clare Kemsley;

Ann McGougan.

This makes a total of 11 elected committee members, with an option to co-opt one more member before the next AGM.Non-committee volunteer roles

HQ is volunteer co-ordinator and child protection officer.

JT – mapping;

JCu/II – working group for bids;

9

AOCB

PF said that he could give access to members wanting to add pictures/news to the website, or he could do it if items were emailed to him;

HQ & IH are working on a SCORE course for Wolftrax; they now have permission to remove windblown debris, so will be looking for volunteers;

MK outlined the plan for Community ‘O’ in May/June 2019;

DM extended an open invitation to Club members, to join him at his Swedish ‘O’ Club if travelling to Sweden;LW suggested DM submit a short article for the website;

PL pointed out that the bank account signatures need updating;

HQ thanked members for input to Tues evening training sessions;

HQ pointed out that in light of new committee members, access to BOF & SOA database, and Facebook requires a review;

JCu informed members that BASOC would help with car parking on Day 3 (30/7) of the Scottish 6-Days;

AM(Club Captain) asked that members intending to go to the Club Training Weekend & CompasSport Cup (16/17 Mar 2019), let her know by Christmas;

LG thanked everyone for participating and helping at the SCORE competition.

10

Chairperson’s Closing Remarks

The outgoing Chairperson (LW) thanked everyone for attending the AGM, and for their contributions throughout the year in terms of volunteering and competing with the Club.

GK (incoming Chairperson) thanked LW for her hard work and dedication, and presented a gift-hamper on behalf of the members.