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Ordering system for sandwiches etc..

Hello everybody! I could need some advice about the following situation:
Since short, in our company we have the possibility to order sandwiches/dishes from a caterer on friday. there are over 100 employees and this takes up way too much time. I would like to automate this system a bit. Maybe some of you could give me help.
The idea is this:

Every department (average 7-10 pple) has a list with the available sandwiches/dishes/desserts,... With a mouseclick, the items on this list are copied to a separate file (Notepad or something simple). Every department sends this file to the secretary, and she mails the lists to the caterer.
After delivery (packaged separately per department), they can sort out amongst themselves who ordered what.

@ JS,
Do you all use the same caterer everytime???
Is the company payin for Lunch??
Is lunch served in the "Lunch room" for everybody at the same time??

If the answer to these question's is "Yes"
Then why not just have the caterer bring say for example BBQ and sides and let folk's help themselves??
Or everybody could bring a dish and you all could share??

Or you could check and see which caterer's everybody likes the best, and the from that list pick one and do a theme Lunch..again let's use say BBQ, Burger's..ect

You want to be great, Learn how to heal people, To hurt people is easy

I'm a big sucker for Subways Meatball Sub, but I also like their Chicken/Bacon/Ranch Sub...
Following MissPlaced's line of thinking, just have the caterer bring burgers and such today, tomorrow "hot" wings, BBQ, pizza, etc...