Executive Perspective: Maintenance Files Save Time and Money

Most Paladin users enjoy the speed and accuracy of ordering from their major supplier using Electronic Data Interchange or EDI. The
Maintenance Files sent to the retailer are one of EDI’s best features. Each of the three files performs a unique function.

Invoice File:

Shows the contents of a completed order on its way to the retailer. This is similar to an electronic packing slip.

Price Changes File:

Retail pricing updates to all items in Paladin purchased from the supplier.

Inventory Maintenance File:

Contains updates to product descriptions and changes to inventory costs.

Any one of these files saves the retailer a huge amount of time. The Invoice File alone dramatically reduces the time needed to receive the contents of a shipment.

Once the order has arrived, the Invoice File adds the new items to the stock on hand. Inventory levels are updated automatically. When orders are received electronically, your employees spend much less time in the back of the store. Instead, they’ll be out on the sales floor
restocking shelves and helping customers.

The other two files keep all item costs, retail prices, and descriptions accurate and up-todate. Without the need to monitor and manually adjust each of the thousands of items in your inventory, how much time would you save?

Maintenance files automate the time-consuming chores that come with managing a large and complex inventory. Taking advantage of the data contained in each of these files allows you and your staff to spend more time assisting customers and making sales.

Maintenance Files differ slightly between suppliers. Contact your supplier to find out which updates are available to you and how to take advantage of them.