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Project Instructions
This collection contains miscellaneous index card files containing biographical, pioneer, territorial and other information from the state of Oregon. There are two main types of cards being keyed, Biography Index and Pioneer Index. The Pioneer Index cards usually have more information than the Biography Index cards and are more standardized. When keying Biography Index cards you will need to determine what to key by keywords and the context of the cards.

When present, we will be keying name, spouse, ethnicity, occupation, birth date and place, location date, marriage date and place, death date and place and other date.

When keying months, some will appear on the image with only their first letter, for example: "S" for "September".

Note: Every other image in a set will likely be blank. Please also note that if you know a card is a 2nd page/back side it should not be keyed; if you cannot determine whether the card is the front or backside it should be keyed. Since there are enough images in an image set you should always be able to determine whether a card is front or back by looking forward if needed to the next images. Images always appear in sequence - front/back.

Biography Index

Choose the "Biography Index" form type for images that are NOT Pioneer Index images. Please refer to the "Pioneer Index" description for more information.

Additional Image Samples

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Name will appear at the top of a card or next to "Name."

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. (NOTE: the middle initial is frequently spaced far to the right on the card, but do not omit it.) Name will appear at the top of a card or next to "Name."

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Name will appear at the top of a card or next to "Name."

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Name will appear at the top of a card or next to "Name."

Other Day

Key the day from the other date as seen on the record. Other date is the date on an index card other than the ones specifically defined such as birth or location date. The wiki image samples will help in determining which date to key. If there are multiple dates on a card, key the first one to appear.

Other Month

Key the month in its three-letter abbreviation from the other date using the dictionary provided to assist you. If the month appears as a number, key as seen. Other date is the date on an index card other than the ones specifically defined such as birth or location date. The wiki image samples will help in determining which date to key. If there are multiple dates on a card, key the first one to appear. Some months will appear on the image with only their first letter. Example: "S" for "September"

Other Year

Key the year from the other date as seen on the record. Other date is the date on an index card other than the ones specifically defined such as birth or location date. The wiki image samples will help in determining which date to key. If there are multiple dates on a card, key the first one to appear.

Birth Day

Key the day from the birth date as seen on the record. Birth date may be found near the word "Born," or "Born In." In some cases the birth date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year)

Birth Month

Key the month in its three-letter abbreviation from the birth date using the dictionary provided to assist you. If the month appears as a number, key as seen. Birth date may be found near the word "Born," or "Born In." In some cases the birth date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year)Some months will appear on the image with only their first letter. Example: "S" for "September"

Birth Year

Key the year from the birth date as seen on the record. Birth date may be found near the word "Born," or "Born In." In some cases the birth date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year)

Birth Place

Key the birth place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Portland, Oregon, Birth place may be found near the word "Born," or "Born In."

Death Day

Key the day from the death date as seen on the record. Death date may be found next to the words "Died," "Death," "Deaths," or "Killed." In some cases the death date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year). Death year may also be found by reading the context of an index card. Example: "A horse threw him."

Death Month

Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you. If the month appears as a number, key as seen. Death date may be found next to the words "Died," "Death," "Deaths," or "Killed." In some cases the death date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year). Death year may also be found by reading the context of an index card. Example: "A horse threw him."Some months will appear on the image with only their first letter. Example: "S" for "September"

Death Year

Key the year from the death date as seen on the record. Death date may be found next to the words "Died," "Death," "Deaths," or "Killed." In some cases the death date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year). Death year may also be found by reading the context of an index card. Example: "A horse threw him."

Death Place

Key the death place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Portland, Oregon. Death place may be found next to the words "Died," "Death," "Deaths," or "Killed." Death place may also be found by reading the context of an index card. Example: "A horse threw him."

Marriage Day

Key the day from the marriage date as seen on the record. Marriage date may be found near to the word "Married," or "Married To."

Marriage Month

Key the month in its three-letter abbreviation from the marriage date using the dictionary provided to assist you. If the month appears as a number, key as seen. Marriage date may be found near to the word "Married," or "Married To." Some months will appear on the image with only their first letter. Example: "S" for "September"

Marriage Year

Key the year from the marriage date as seen on the record. Marriage date may be found near to the word "Married," or "Married To."

Marriage Place

Key the marriage place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Portland, Oregon. Marriage place may be found near to the word "Married," or "Married To."

Location Day

Key the day from the location date as seen on the record. Location date may be found next to the word "Arrived."

Location Month

Key the month in its three-letter abbreviation from the location date using the dictionary provided to assist you. If the month appears as a number, key as seen. Location date may be found next to the word "Arrived." Some months will appear on the image with only their first letter. Example: "S" for "September"

Location Year

Key the year from the location date as seen on the record. Location date may be found next to the word "Arrived."

Spouse Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Keying Image Samples

Note - Key both initials

Pioneer Index

Choose the "Pioneer Index" for images that are pre-printed cards asking for information such as: name, Born In, Ancestry, Married To, occupation, Remarks, etc. Cards may vary. Please refer to wiki image samples for clarification.

Additional Image Samples

Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Name will appear at the top of a card or next to "Name."

Given

Key the first name or initial and any middle names of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Name will appear at the top of a card or next to "Name."

Surname

Key the surname as seen on the record using the dictionary provided for assistance. Name will appear at the top of a card or next to "Name."

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person as seen on the record using the dictionary provided for assistance. Name will appear at the top of a card or next to "Name."

Birth Place

Key the birth place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Portland, Oregon, Birth place may be found near the word "Born," or "Born In."

Birth Month

Key the month in its three-letter abbreviation from the birth date using the dictionary provided to assist you. If the month appears as a number, key as seen. Birth date may be found near the word "Born," or "Born In." In some cases the birth date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year)Some months will appear on the image with only their first letter. Example: "S" for "September"

Birth Day

Key the day from the birth date as seen on the record. Birth date may be found near the word "Born," or "Born In." In some cases the birth date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year)

Birth Year

Key the year from the birth date as seen on the record. Birth date may be found near the word "Born," or "Born In." In some cases the birth date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year)

Ethnicity

Key the ethnicity as seen on the record using the dictionary provided for assistance. Ethnicity may be found next to the word "Ancestry," "Race," or "Ethnicity." Separate multiple ethnicities with a comma.

Spouse Prefix

Key any titles before the given name, such as "Dr," "Mr," or "Mrs," of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Only prefix values should be keyed into the prefix field. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Spouse Given

Key the first name or initial and any middle names of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Initials should be keyed with a space between them and without entering periods. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Spouse Surname

Key the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Spouse Suffix

Key all titles, such as "Jr" or "III", following the surname of the spouse of the primary person as seen on the record using the dictionary provided for assistance. Spouse name may be found near the words "Wife of," "Husband of," "Married To," or something similar.

Marriage Month

Key the month in its three-letter abbreviation from the marriage date using the dictionary provided to assist you. If the month appears as a number, key as seen. Marriage date may be found near to the word "Married," or "Married To." Some months will appear on the image with only their first letter. Example: "S" for "September"

Marriage Day

Key the day from the marriage date as seen on the record. Marriage date may be found near to the word "Married," or "Married To."

Marriage Year

Key the year from the marriage date as seen on the record. Marriage date may be found near to the word "Married," or "Married To."

Location Month

Key the month in its three-letter abbreviation from the location date using the dictionary provided to assist you. If the month appears as a number, key as seen. Location date may be found next to the word "Arrived." Some months will appear on the image with only their first letter. Example: "S" for "September"

Location Day

Key the day from the location date as seen on the record. Location date may be found next to the word "Arrived."

Location Year

Key the year from the location date as seen on the record. Location date may be found next to the word "Arrived."

Occupation

Key the occupation as seen on the record using the dictionary provided for assistance. Occupation may be found next to the word "Occupation." If there are multiple occupations, separate them with a comma.

Death Month

Key the month in its three-letter abbreviation from the death date using the dictionary provided to assist you. If the month appears as a number, key as seen. Death date may be found next to the words "Died," "Death," "Deaths," or "Killed." In some cases the death date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year). Death year may also be found by reading the context of an index card. Example: "A horse threw him." Some months will appear on the image with only their first letter. Example: "S" for "September"

Death Day

Key the day from the death date as seen on the record. Death date may be found next to the words "Died," "Death," "Deaths," or "Killed." In some cases the death date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year). Death year may also be found by reading the context of an index card. Example: "A horse threw him."

Death Year

Key the year from the death date as seen on the record. Death date may be found next to the words "Died," "Death," "Deaths," or "Killed." In some cases the death date will appear directly after a name in a range. Example: 1835 (birth year) - 1897 (death year). Death year may also be found by reading the context of an index card. Example: "A horse threw him."

Death Place

Key the death place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Portland, Oregon. Death place may be found next to the words "Died," "Death," "Deaths," or "Killed." Death place may also be found by reading the context of an index card. Example: "A horse threw him."

Marriage Place

Key the marriage place as seen on the record using the dictionary provided for assistance. Separate any geographical locations with a comma. Ex: Portland, Oregon. Marriage place may be found near to the word "Married," or "Married To."

Keying Image Samples

Cover page, Section header, etc

Use the "Cover page, Section header, etc” form type for images that do not contain data, but might be interesting to look at because they provide context for the image set. Example: historical notes, affidavits, etc.

Additional Image Samples

Image with no data

Use the “Image with no data” form type for images that do not contain data or any useful context that might be interesting for someone to look at. Example: An image containing a blank background.