What To Expect From Your Expense Reporting System

October 19, 2016/0 Comments

For a business to be successful, it’s imperative to balance income against expenses when formulating a financial strategy. When a company has multiple representatives spending money in official capacities, it’s important to get a detailed accounting of those outlays for tax purposes and budgetary planning. One of the ways that a firm can do this is through the use of automated expense reporting like the products available from Concur Technologies, Inc and other developers. Here’s what you should expect from one of these money-saving applications.

Ease of Use

While you can implement an automated program that allows your employees to submit expenses for reimbursement, it will only work if it’s easy to use. If your software is overly complicated, you could find that your workers put submissions off until the very last minute because it’s viewed as a chore. The best systems allow your people to take care of this task right away, as it’s just a matter of a few taps on a smartphone screen and a digital photograph of the appropriate receipts. If you make this process simple, you’ll have a much higher level of compliance.

Flexibility

Every business operates in a unique way, which is why it’s impossible for any product to be a perfect match for an organization’s needs right out of the box. With that in mind, Concur Technologies, Inc and other manufacturers offer solutions that can be tailored to meet your firm’s needs. If your company has to comply with regulatory agencies, you’ll want to use a system that can be customized to reflect those stringent policies. Even if your policies are the result of internal budgetary constraints, you should be able to automatically bounce back any requests that don’t meet the standards set forth by your corporate guidelines.

Excellent Support

Like any computer-based system, there’s always the potential for the software to have issues from time to time. When problems pop up, you want your people to get quick resolution so receipts don’t accumulate and wind up being forgotten during the time that the platform is down. Your employees might have questions even when things are operating perfectly, and it’s important to get answers to those queries in a timely manner to avoid any potential confusion about the system’s capabilities.

Compatibility

You can set up an automated system to keep track of your company’s expenses, but it won’t make things any easier if it doesn’t play well with your existing technology. When your accounting staff needs to put reports together, it’s important that they’re able to export data from your reporting platform into the relevant financial software. If a product is going to create more work for your people by forcing them to manually translate information from one program to another, it’s best to keep looking for a better solution.

Protect Your Finances

Now that you know what to expect out of automated expense reporting software from Concur Technologies, Inc and other manufacturers, the next step should be a thorough comparison of products to find the solution that best meets your company’s needs. By doing some research before your decision, you’ll eliminate potential headaches in the future