I am Yogeswaary d/o Marathandavan from Saito College, studying Diploma in Business Information Technology. This report is regarding Business Information System subject, for this assignment I need to do survey by choose one department in an organization and carry out an investigation on the usage of information system in that department. I choose “ASIAPRIMA RESOURCES” organization for my assignment. In the organization I choose Marketing department for my research because I need to know what kind of system they use for marketing sales record and how they solve the problems face in marketing by using the particular system.

CHAPTER I

OVERVIEW OF THE ORGANIZATION AND DEPARTMENTS

ASIAPRIMA RESOURCES SDN BHD was incorporated in 1994 to trade in wood and timber related products for the local as well as overseas market. ASIAPRIMA’S trading history harks back to 1966, when their founder first began trading in commodities and subsequently in the distribution of food staff such as rice and sundry goods. Presently, the second generation proudly continues this tradition of growth and diversification with businesses in wood and timber related products such as fancy laminated plywood, wall panels, polyester flush doors, local logs, MDF, HDF and sawn timber from natural and plantation forest as well as imported sawn timber. In this organization contain of five departments, there are Human resources department, Finance/ Accounting department, Marketing department, Administration department and SPC department. I choose Marketing Department that known as “APR Marketing System” to identify the uses of it and the functions for the daily marketing sales.

DEPARTMENT CHART

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CHAPTER II
IDENTIFICATION OF IS COMPONENT AND RESOURCES

People Resources
There are two categories under this resource. There are IS users and IS specialist. The IS users are the marketing department staff that will be handling the daily marketing sales of the...

...in a Dematerialized (or "Demat") account, instead of the investor taking physical possession of certificates. A Dematerialized account is opened by the investor while registering with an investment broker (or sub-broker). The Dematerialized account number is quoted for all transactions to enable electronic settlements of trades to take place. Every shareholder will have a Dematerialized account for the purpose of transacting shares.
Process for opening a DEMAT account in any bank.
Q2 What are features available on a demat a/c
Ans.
Different Types of Demat accounts.
1. Beneficiary Account: A beneficiary account is a Demat account in the name of an Individual (single or jointly). Such an account could also be in the name of a Corporate, a partnership firm, a society and a trust. It is similar to a bank account.
2. Pool Account: A Member pool account is a Demat account opened by Trading Members and / or Clearing Members. This account is opened to facilitate the pay-in and pay-out process.
3. Repatriable Demat Account: Repatriable funds (i.e. those which can be taken abroad) need to be kept in a separate bank account, i.e. NRE Bank account. Typically, funds brought in from abroad are permitted in such an...

...National Accounts
• Gross Domestic Product (GDP) measures the final value of all goods and services that are produced within a country in a given time period. • There are 4 types of expenditure:
1. 2. 3. 4.
Consumption: expenditure by domestic residents Investment: expenditure by firms on plants & equipment Government purchases: expenditure by governments on goods and services Net exports (exports minus imports): net expenditure by foreigners on domestic goods and services
1
GDP = Expenditure on a Country’s Goods and Services
National income = value of production
Y = Cd + Id + Gd + EX
expenditure on production
= (C-Cf) + (I-If) + (G-Gf) + EX = C + I + G + EX – (Cf + If +Gf) = C + I + G + EX – IM = C + I + G + NX
Domestic expenditure Net expenditure by foreigners
2
National Accounts
• Gross National Product (GDP) measures the final value of all goods and services that are produced by domestic factors of production in a given time period. • Q=Y+NFP • Net Factor Payments (NFP) is the income paid to domestic factors of production by the rest of the world minus income paid to foreign factors of production by the domestic economy. It includes wages and interest or dividend payments.
3
Expenditure and Production in an Open Economy • Q= Y+NFP = C + I + G +NX+NFP • Current account (CA) measures the size and direction of international borrowing. • CA=NX+NFP • Q= Y+NFP = C + I + G +CA
4...

...chart of accounts?
Chart of accounts (COA) is a list of the accounts used by an organization. The list can be numerical, alphabetic, or alpha-numeric. The structure and headings of accounts should assist in consistent posting of transactions. Each nominal ledger account is unique to allow its ledger to be located. The list is typically arranged in the order of the customary appearance of accounts in the financial statements, profit and loss accounts followed by balance sheet accounts.
It is a numerical listing of all identified accounts used by a company to record transactions. As part of the accounting cycle, the chart of accounts is used in the journaling process (i.e., performing journal entries) and also serves as the title for each ledger. All the accounts will be filed under one of five categories:
• Assets
• Liabilities
• Owner’s Equity
• Revenue
• Expenses
Each account can be assigned a number for identification purposes. Most systems will assign a block of numbers to one of the five categories to be applied to the sub-categories. Some charts leave gaps of numbers between the sub-category listings to allow for the addition of new accounts.
Sample Chart of Accounts
Chart of Accounts: Bogus Manufacturing
100-199 Assets...

...EXAMPLES OF ACCOUNTS FALLING UNDER EACH ACCOUNTING EQUATION ELEMENT:
Current Assets
Cash - A current asset account which includes currency, coins, checking accounts, and undeposited checks received from customers. The amounts must be unrestricted. (Restricted cash should be recorded in a different account.)
Petty Cash Fund - A current asset account that represents an amount of cash for making small disbursements for postage due, supplies, etc.
Notes Receivable - An asset representing the right to receive the principal amount contained in a written promissory note. Principal that is to be received within one year of the balance sheet date is reported as a current asset. Any portion of the notes receivable that is not due within one year of the balance sheet date is reported as a long term asset.
Accounts Receivable - A current asset resulting from selling goods or services on credit (on account).
Allowance for Bad Debts - A valuation account used to estimate the portion of a bank's loan portfolio that will ultimately be uncollectible. When a loan goes bad, the asset is removed from the books and the allowance for bad debt is charged for the book value of the loan. Also known as "loan-loss reserve."
Accrued Interest Income - An accrual accounting method when interest that is either payable or receivable has been recognized, but not yet paid or received....

...﻿Accounts receivable is a legally enforceable claim for payment from a business to its customer/clients for goods supplied and/or services rendered in execution of the customer's order. These are generally in the form of invoices raised by a business and delivered to the customer for payment within an agreed time frame. Accounts receivable is shown in a balance sheet as an asset. It is one of a series of accounting transactions dealing with the billing of a customer for goods and services that the customer has ordered. These may be distinguished from notes receivable, which are debts created through formal legal instruments called promissory notes
Accounts receivable represents money owed by entities to the firm on the sale of products or services on credit. In most business entities, accounts receivable is typically executed by generating an invoice and either mailing or electronically delivering it to the customer, who, in turn, must pay it within an established timeframe, called credit terms or payment terms.
The accounts receivable department uses the sales ledger, because a sales ledger normally records
The sales a business has made.
The amount of money received for goods or services.
The amount of money owed at the end of each month varies (debtors).
The accounts receivable team is in charge of receiving funds on behalf of a company and applying it towards their current pending...

...the next step is to post the journal entries into account. Ledger Account also known as “T” Account and Account. Ledger accounts categorize these changes or debits and credits into specific accounts, so management can have useful information for budgeting and performance purposes. (http://www.myaccountingcourse.com/accounting-cycle/t-accounts). Beside there have 3 types of ledgers there is general ledger, sales ledger and purchases ledger. General ledger is the account that generalize all the business transactions. Sales ledger contain all the individual trace receivables accounts while purchases ledger contain all individual trade payable accounts. Example of accounts is payable purchases account, sales accounts, receivable, cash account, bank account, vehicle account etc. As accounting equation, all the debit account put in the debit side and the liability and equity are put in the credit sides.(from lecture note)
The trial balances is the statement of ledger account balances within a ledger. At the end of the accounting period, the total of the debit balances appearing in the trial balance must equal to the sum of all credit balances.( http://accounting-simplified.com/trial-balance.html)
Adjustment entries...