EMS - Personal Productivity Features

To-Do List

Telephone Messages

Bulletin Boards

Simple Forms

Calendar/Scheduler

File/Archive

Paste-It Notes

EMS can make everyone more productive by helping them manage many of their routine
business tasks. Each Personal Productivity feature interacts with the EMS mail facility
to provide additional synergy--the result: a simple yet powerful office automation
system.

To-Do List

Each person can define their weekly objectives or action items, and assign each
a priority and due date. EMS does the rest by sending a reminder message in the
morning mail, of those action items that are due for the current and following business
day. EMS tracks the aging of each action item and displays the days overdue for
any delinquent objective.

A manager (with proper authorization) can view, add, or remove action items from
the To-Do Lists of subordinates. If a new action item is added to another employee's
To-Do List by a supervisor, that user will be sent a courtesy EMS notification.

Telephone Messages

The EMS telephone message center makes it easy to notify co-workers that they have
received a telephone call. With a single keystroke, the EMS user can bring up a
telephone message screen and input the necessary information in a structured manner.

Telephone Lists

Each EMS telephone entry contains name, organizational unit, title, and telephone
number plus a free-form area for further information or comments. A search facility
allows users to sort/select by any of the primary entries listed above. Directories
can also be sent to system printers for hard-copy distribution.

Calendar/Scheduler

To further enhance group productivity, EMS provides both individual and group calendering
and the ability to schedule or reserve group resources such as meeting rooms, equipment,
etc.

Personal Datebook

An individual datebook allows users to record personal appointments for any given
day. Personal appointments can be viewed in a day, week, or month-at-a-glance manner.

Group Scheduler

This facility allows the EMS user to make appointments for groups and to view the
composite schedules of the group to ascertain committed and open time slots.

Each individual in the group will be notified by EMS whenever an event has been
scheduled that affects their personal calendar. Conflicts in any proposed schedule
can be checked without actually booking the event.

Regularly recurring events, such as monthly or quarterly management reviews can
be scheduled automatically as far into the future as desired.

In a scheduled meeting, EMS allows the user to attach the meeting agenda which can
be reviewed by each participant at the time they receive notification of the scheduled
event. If the scheduling party so desires, the intent of each participant to attend
or not attend will be reported back.

File/Archive

This facility provides a convenient repository for messages, documents and forms,
all of which are stored hierarchically at two intersecting levels. Organizationally,there
are cabinets at the company, division, department, and personal levels. Hierarchical
information embedded in each User EMS ID controls the levels of cabinets for which
they have read/write access. Structurally, each cabinet consists of drawers containing
folders, and folders containing documents.

Standard E-Forms

EMS provides both simple and advanced forms-processing facilities. (For a discussion
of the advanced forms-routing capabilities of EMS, see the detailed description
of Active E-Forms). Simple forms can be stored in a common mail box for quick access
by any EMS user. Forms can be structured with both protected and unprotected fields
to allow for tabbing and input verification. Each form can also contain macros which
will result in the automatic insertion of information such as current date, user
name, phone number, etc.

Signature blocks can be provided so that the electronic equivalent of sign/approve
or sign/deny can occur. A signed form or document is protected from modification
after signature; however, a "Paste-it note" capability allows additional
information to be added after finalization.

Bulletin Boards

The EMS hierarchical design allows you to establish bulletin boards at the company,
division, and department levels.

EMS automatically knows which bulletin boards a user is authorized to access. When
new items are posted to a bulletin board that you are authorized to access, you
are notified by a "new item" flag at the Main Menu and the flag continues
to direct you at each submenu until the new posted item is viewed.