Small Grant - Donations/Gifts that require signed agreements, reporting, are from federal funds, etc.

Emails are forwarded to schools with instructions for deposit of the funds.

YOU HAVE A GRANT.....NOW WHAT?

​It is important that you have a copy of the grant agreement or award letter and originating application so you know exactly what the funds are to be used for and the timelines involved. Grant funds must be spent within specific timelines according to the funding agency.

If the grant is to pay for personnel you must submit a staffing sheet/position control sheet to the Budget Office. Remember, full time personnel being paid from grant funds must be funded for July-June of each year.

Have a plan in place that includes timelines and follow the plan.

Make sure school personnel know the guidelines surrounding specific grants. Each grant is unique in its purpose and timeframe.

Spend grant funds for the purpose given and spend them first before general fund dollars.

Continually monitor the spending of grant funds to ensure they are being spent in a timely matter and within the grant timelines. Don't wait until March to start spending your grant.

Review and approve all expenditures to ensure compliance with grantor and district policies. (vouchers, extra service payroll, purchase requisitions, transfers, etc.)

Prepare and submit all non-financial, programmatic reports according to grant requirements.

Document and Submit to Grants & Awards all In-Kind match requirements and documentation.

Follow all grant close out procedures given by Grants & Awards within the given timelines.