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How to Write the Perfect Note

Amy Spencer

At a loss for words? These tips―and examples―will help you write a heartfelt message.

Birthday Greetings

An Example

Dear Mom:

I want to be the first to wish you a very happy birthday…so I’m sending this card a little early. I’m enclosing a gift card to the nursery―I know you’ve been planning your garden layout and hopefully this will come in handy. I’m really looking forward to our visit in June―it’ll be great to spend some time with you and Dad! Know that I’m thinking of you on your special day―we’ll talk in the evening after your birthday party! I love you! Angela

Why It Works

Sending a note ahead of time is a nice change from the more common late card. The writer also makes it clear that she didn’t misremember the day―very important.

The writer shows how well she knows her mother and the thought she has put into the gift. And she demonstrates that she listens rather than tunes out, which is the best gift a parent can receive.

By saying she’s anticipating the visit, the sender is expressing how much her mom means to her.

How To Write One

Compliment the recipient’s best qualities. Take advantage of the opportunity to say why loved ones are special: “I’m so lucky to have such a caring, supportive, funny friend” or “I’m so proud of you for being such a compassionate person.”

Turn a birthday card into a thank-you note. Tell someone what a difference he or she makes to your life.

Focus on the year ahead and what you hope it brings: joy, success, a new job, celebrations, possibilities. This goes a long way toward personalizing a card.

Don’t assume people are thrilled about a birthday. Some folks aren’t. And if age is an issue, don’t point out the number in the card. Emphasize the person, not the milestone.

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