PRIVACY NOTICE

At European Sperm Bank (“ESB” or “we” / “our”) data protection and confidentiality is a high priority.

This Privacy Notice explains how information about you is collected, used and disclosed by ESB when you enter into an Open Donor Contract as part of the Donor Program or into a Non-Contact program as part of the Anonymous Donor Program.

We may amend this Privacy Notice from time to time. If we make changes, we will notify you by revising the date at the top of the notice and, depending on the specific amendments, we may provide you with additional notice. We encourage you to review the Privacy Notice whenever you access our website to stay informed about our information practices.

2. Collection of personal data
We collect information, you provide directly to us, such as your contact information, and information concerning additional donor items (like a baby photo, a donor profile, a “donor essay” and an audio interview).
We will also, as part of the screening and preparation of the donor sperm, collect information from the specific donor-related documents from certain national competent authorities, which you will complete.
Furthermore, we will collect information as part of our testing of sperm, blood, DNA, and urine.
We will also document your health status, including your medical history, which may include any infection with a sexually transmitted disease, and, if applicable, your family’s medical history.
Finally, ESB may carry out a paternity (DNA) test.

3. Use of personal data – Open Donor
We may share information about you as follows or as otherwise described in this Privacy Notice:

As part of the process of approval of you as a donor and the necessary screening and preparation of the donor sperm is carried out for the purposes of fertility treatment and impregnation of women (in this connection the processing, etc. of your sperm implies a processing of genetic data concerning you).

Your sperm may be distributed to various countries within the EU/EEA, which implies further processing of your personal data pursuant to applicable national law, including regulatory requirements.

Your sperm may also be distributed and used for research and development activities in accordance with national law.

Your name and contact details may be released to a donor child or treating clinic, including for us to comply with regulatory national requirements.

Your sperm may be used to perform a DNA match with any children of the donors of European Sperm Bank

Your name and contact details may be forwarded to national competent, regulatory authorities in the relevant countries within the EU/EEA in order to comply with regulatory requirements, including the supervision of adverse reactions.

4. Use of personal data – Non-contact Donor (anonymous)
We may share information about you as follows or as otherwise described in this Privacy Notice:

As part of the process of approval of you as a donor and the necessary screening and preparation of the donor sperm is carried out for the purposes of fertility treatment and impregnation of women (in this connection the processing, etc. of your sperm implies a processing of genetic data concerning you).

Your sperm may be distributed to various countries within the EU/EEA, which implies further processing of your personal data pursuant to applicable national law, including regulatory requirements.

Your sperm may be used to perform a DNA match with any children of the donors of European Sperm Bank

5. Transfer to third countriesThe Donor Program also implies transfer to any country outside the EU/EEA. In this connection, your personal data will be transferred to clinics, individuals and national regulatory authorities as described above. A list of these recipients and countries can be found here. The link leads to a ”gross” list of recipients in countries outside the EU/EEA. This list will be updated on a continuing basis. The list cannot be exhaustive because the likely buyers/recipients are not known at the time of the donation and because straws may also be bought by women online from ESB’s website. The legal basis for the transfer will be your consent. The basic for the transfer will be an agreement with the clinic.

6. Deletion of personal dataWe will delete your personal data when we no longer need to process them in relation to one or more of the purposes set out above.

In this connection please note that the greater part of the information must be stored by ESB also after your termination in the Donor Program in order to comply with regulatory requirements, including for the potential use of DNA-testing to establish genetic relation to a donor child, and to evaluate donor children genetic diseases (adverse reactions).

However, the data may be processed and stored for a longer period in anonymised form in order for us to improve our services or for the purposes of scientific research or statistics.

7. CookiesWe use cookies on our website. You can read more about the use of cookies in our Cookie Policy, which you can find on the following link.

8. Security
We have implemented security measures to ensure that our internal procedures meet our high security policy standards. Accordingly, we strive to protect the quality and integrity of your personal data. This includes encryption of data and use of pseudonymisation, whenever applicable.

9. Your rights
You are at any time entitled to be informed of the personal data about you that we process, but with certain legislative exceptions. You also have the right to object to the collection and further processing of your personal data including profiling/automated decision-making. Furthermore, you have the right to have your personal data rectified, erased or blocked. Moreover, you have the right to receive information about you that you have provided to us, and the right to have this information transmitted to another data controller (data portability).

10. Withdrawal of consent
You may, at any time, withdraw your consent and we will no longer process your personal data, unless we can continue the processing based on another legal basis. If you decide to withdraw your consent, you may contact us at info@europeanspermbank.com.
Please note that the nature of the donation of sperm implies that even if you withdraw your consent there may be another legal basis for further processing, including regulatory requirements. European Sperm Bank’s Privacy Notice is enclosed to this Consent.

11. Amendment of data, etc.
If you want us to update, amend or delete the personal data that we have recorded about you, wish to get access to the data being processed about you, or if you have any questions concerning the above guidelines, you may contact us at info@europeanspermbank.com.

12. Complaints
If you wish to appeal against the processing of your personal data, please contact us at info@europeanspermbank.com. You may also contact the Data Protection Agency, Borgergade 28, 5., 1300 Copenhagen K.