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Accounting Operations Division

The Accounting Operations Division is responsible for two main functions - the processing of vendor invoices and other remittances in a timely manner, and the processing of the City's bi-weekly payroll. Accounting Operations is also responsible for the year end processing of both vendor 1099 forms and employee W2 forms.

The City issues payments weekly to vendors, with checks being mailed each Friday, as well as ACH payments being deposited each Friday. To determine if an invoice is approved for payment, it is recommended that vendors contact the department who contracted for the goods and/or services. All invoices must first be approved by individual department directors before being processed for payment by Accounting Operations. Maintaining an accurate vendor data base to ensure proper payments is an essential function of this department. To register to be a vendor with the City of Lynchburg, Form W9 must be completed and filed with the Financial Services Department.

The City's bi-weekly payroll is processed once the time sheets for each employee are entered by their department's payroll clerk. The Payroll department combines each department's hours into a single payroll and then calculates earnings and accruals, as well as processing all deductions to arrive at the net pay for each employee. Once the pay has been calculated for all employees, it is direct deposited to each employee's designated account.