Funded by other means (indicated by 6). The FAS Account starts with 6 and the second character of the AIS Budget Purpose is a 6.

Independent Contractor Analysis Form

Form required by Human Resources to clarify between hiring an individual from outside the University and an employee of the University

Insurance

General Liability, Automobile Liability, Worker's Compensation insurance required for vendors who work on campus.

Local Account

Funded by other means (indicated by as any account other than 2 or 6) The FAS Account starts with 3, 4, 5, 7, or 8; and the second character of the AIS Budget Purpose is 3, 4, 5, 7, or 8.

New Furniture Affidavit

The form required by the State of Illinois when purchasing new modular, office, institutional library, school, mailroom, laboratory, industrial and safety, data processing, and miscellaneous furniture; and audio visual equipment that is over $500. The purpose of this is to indicate that the State of Illinois Surplus Property does not have any comparable furniture or equipment needed by the department.

Object Code

AIS version of the CUSAS Code

P-Card Administrator

The P-Card Administrator is a restricted role. The Administrator oversees all aspects of the P-Card system.

P-Card Approver

Typically the fiscal officer but may be an individual to whom the fiscal officer has designated this authority. Approvers review and approve reconciled transactions.

P-Card

Procurement Credit Card Purchases

P-Card Order Log

The record describing the transaction made by the department cardholder created by the P-Card DCM.

Prime Vendor Contract

One vendor for all three SIU campuses (Boise/OfficeMax, Fisher Scientific, etc.)

Pro Forma

Paid in advance for services/merchandise

Purchase Requisition

E-form used to request the purchase

Request for Quotation (RFQ)

A type of bid going out to various vendors for pricing on merchandise or services

Sole Source

A vendor that is the only one that can provide the merchandise or service.

Standard Purchase Order

A one time purchase of one specific item or services OR a multiple payment order for a period of one year for one particular type of item or service to one specific vendor, i.e. rental of facilities, utilities, etc.

Standard Receipt

Receipt of an item(s) on a standard order through the loading docks

State Account

State funded monies (indicated by 2 accounts) The FAS Account starts with 2 and the second character of the AIS Budget Purpose is a 2.