Need help keying this project?

Project Instructions
This is a collection of West Yorkshire Coroners Notebooks. From this collection we are keying name, inquest date, age at death and gender. Records are written in a continuous narrative format. A solid line will appear across the page to indicate a new record within the book. The paragraph below the line will include the inquest date, with the name of the deceased appearing beneath this paragraph.

In some cases The Inquest Date can also be found in the column titled: "when held". If "ditto" marks appear then the date should be keyed from the previous record on the page.

When provided, the Age at Death can be located after the Given and Surname and can be identified by key words such as "age" and "years".

List

Choose the "List" form type for all images with fields to be keyed. These records are written in a continuous narrative format. A solid line will indicate a new record within a book.

Additional Image Samples

Prefix

Key any titles before the Given name, such as "Dr", "Rev", "Mr" or "Mrs", using the dictionary provided for assistance. If a prefix does not appear in the dictionary then key the prefix as seen. Only prefix values should go in the prefix field. On birth and death records "stillborn", "child", "unknown", or "not stated" may appear. Key these as Given names. If "child of Peter Pan" appears, key the complete phrase into the given name field.When provided, the Prefix can be found before the Given Name.

Given

Key the first name or initial and any middle names of the primary person to whom the record pertains using the dictionary provided for assistance. If a name does not appear in the dictionary then key the name as seen. The Given and Surname will usually be followed by the word "deced" or can be in a column titled: "Name of Deceased". The name order typically ("Given", "Surname"). Further help to identify where a new record begins is there will be a solid line across the image and then a small paragraph listing the Inquest Date. Then just below will be the Given and Surname. See samples for examples.

Surname

The Surname is the last name of the primary person to whom the record applies. Key the Surname using the dictionary provided for assistance. If the surname does not appear in the dictionary then key the surname as seen.The Given and Surname will usually be followed by the word "deced" or can be in a column titled: "Name of Deceased". The name order typically ("Given", "Surname"). Further help to identify where a new record begins is there will be a solid line across the image and then a small paragraph listing the Inquest Date. Then just below will be the Given and Surname. See samples for examples.

Suffix

Key all titles, such as "Jr" or "III", following the surname of the primary person to whom the record applies using a dictionary if provided for assistance. If a suffix does not appear in a dictionary then key the suffix as seen. When provided, the Suffix can be located after the Surname.

Inquest Day

When provided, key the Day from the Inquest Date. The Inquest Date can be located above the Given and Surname and just below the solid line that separates the records. In some cases it can also be found in the column titled: "when held". If "ditto" marks appear then key down from record above. The Inquest Date order is typically "Day", "Month", "Year". Further help to identify where a new record begins is there will be a solid line across the image and then a small paragraph listing the Inquest Date. Then just below will be the Given and Surname. See samples for examples.

Inquest Month

When provided and using the dictionary, key the Month from the Inquest Date in its abbreviated form.The Inquest Date can be located above the Given and Surname and just below the solid line that separates the records. In some cases it can also be found in the column titled: "when held". If "ditto" marks appear then key down from record above. The Inquest Date order is typically "Day", "Month", "Year". Further help to identify where a new record begins is there will be a solid line across the image and then a small paragraph listing the Inquest Date. Then just below will be the Given and Surname. See samples for examples.

Inquest Year

When provided, key the Year from the Inquest Date, which can be located above the Given and Surname and just below the solid line that separates the records. In some cases it can also be found in the column titled: "when held". If "ditto" marks appear then key down from record above. The Inquest Date order is typically "Day", "Month", "Year". Further help to identify where a new record begins is there will be a solid line across the image and then a small paragraph listing the Inquest Date. Then just below will be the Given and Surname. See samples for examples.

Age at Death

Key the age at the time of death, using the dictionary provided. Valid ages include numeric digits between "0" and "120" and fractions between "1/12" and "11/12". If an age includes years, months, and/or days key only the years. For example, if an age appears as 10 years, 7 months, key age as "10" If an age appears in months, such as 10 months, key age as a fraction: "10/12" If an Age includes years plus a fraction, such as 3 3/12, key only the year: "3." If the age is less than one month, key "0." When provided and using the dictionary, key the Age at Death, which can be located after the Given and Surname and can be identified by key words such as "age" and "years". See samples for examples.

Gender

Key the Sex or Gender into the Gender field. When provided and using the dictionary, key the Gender which can be identified as the key words: "He", "She", "Son of" or "daughter of". Key the gender in full.

Keying Image Samples

Cover page, Section header, etc.

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.