The Regional Council of the Virginia Region Pony Clubs meets twice a year (in November and February) to discuss issues and vote on policies and procedures. Anyone is invited to attend the meetings. The regional officers and the DC of each club (or his/her delegate) has a vote on the Council. The VRPC calendar has the dates and locations of the meeting. Questions about the meetings should be directed to the Regional Supervisor.

Region policies require approval by the Regional Council as well as USPC while updates to the Handbook may be done by the Regional Supervisor with the advice and consent of the Executive Committee. The VRPC Policies were last updated in October of 2015 and approved at the 11/7/15 Regional Council Meeting. They were subsequently approved by USPC. Questions about VRPC Policies or the VRPC Handbook should be directed to the Regional Supervisor.