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Organizer's responsibilities
It is the responsibility of the organizer to work with the assigned hotel or convention center to finalize arrangements, i.e., place orders and arrange for direct billing.
IMPORTANT: It is the organizer's responsibility to confirm that all attendees of their ancillary event have registered for the ARVO 2019 Annual Meeting.
Signage will not be provided by ARVO. An easel can be placed outside the room for your signage upon request.
Any changes to your event mus

Event dates and times
Regardless of location and content, ancillary events of more than 15 attendees may not conflict with the ARVO Annual Meeting scientific program.
Regardless of content, all events must conform to the ARVO Ancillary Events Policy and be approved by ARVO before scheduling.
Saturday:
Event start and end times depend on whether the event contains scientific content.
The only exception is that Business Meetings, as defined above, may be scheduled concurrently with the ARVO

Advertising, room set up and signage
Advertising events
If you would like to advertise your event prior to or onsite at the Annual Meeting there are multiple options*:
Arrange a mailing to ARVO's members - contact marketing@arvo.org for details
Purchase an online ad or printed ad. Please contact Cricket Von Steiger with NTP for details and pricing.
*ARVO will not provide complimentary marketing or advertising in any materials or on their website
Room set up & signage
Please include y

Ancillary event guidelines
Requesting space for an ancillary event
Read the ARVO Policy on Ancillary Events. Ancillary events are scheduled at ARVO's discretion and all events are subject to the rules and regulations as set forth in the policy. There are no exceptions.
In 2019, non-exhibiting commercial entities will need to support the ARVO Annual Meeting at a value of at least $2,850*, the cost of a 10x10 commercial inside booth. Any payment made in this regard is a fee for goods and

Billing and payment
The organizer is responsible for payment of all ancillary event-related costs, including function space rental (if applicable), food and beverage charges (per the signed BEO), audiovisual and/or computer equipment and any special set-up requirements, such as electrical, sound, internet, telephone, etc.
The organizer is responsible for confirming that all attendees of their ancillary event are registered for the ARVO 2019 Annual Meeting
Organizers should review the bill