Teams are the top level of our hierarchy, and represent everyone within an organization. Teams are also the hosts for Spaces. This structure allows a company to assign Spaces to certain members of the team and eliminate bulkiness within a specific Space.

These form the second level of our hierarchy, and act as the "departments" within your overall Team organization. Each Space has its own settings (including privacy), which admins can arrange as they see fit.

Separating Departments with Spaces

Many users like to separate their company's departments into different Spaces. For example, you might have different Spaces for "Sales", "Client Success", and "Accounting".

This solution is much simpler than creating different Teams for each department, because it allows you to get an overview of your entire workflow all in one place. Plus, you can always keep departments separated by implementing private Spaces!

Lists act as containers for your tasks and represent the "tabs" within your Project "folders". You can use them for varied purposes such as timeframes (sprints), locations (geographic), or really anything that helps you stay organized.

Tasks are at the bottom of the hierarchy, yet they are the most important part of ClickUp. Tasks inherit traits from Spaces, and are organized within a specific List. Tasks also can contain subtasks and assigned comments, and checklists.

Manage your Clients with Projects, Lists and tasks

Projects, Lists and tasks can all be made private, which makes them the perfect places to share select information with your clients.

You can even set permissions for users who have access to Projects, Lists and tasks to monitor what they can contribute within your Team.