AUL report (J. Boyle)

The Web Advisory Committee (WAC) met in Camden on November 8 and received assistance from Gary
Golden in developing assessment methods for the RUL Web. The group will be working with the
Assessment Committee on this project.

A teleconference on UCITA (Uniform Computer Information Transactions Act) is scheduled for December
13, 1:00-4:00 p.m. in the Teleconference Lecture Hall, as well as at William Paterson and
Gloucester County College. The legislation has already been adopted in Maryland and Virginia and is
being introduced in New Jersey.

MCDONNELL is a new item type (sublocation) in IRIS. This is a non-circulating collection of
medieval history and literature donated by Professor Ernest McDonnell. A question of access was
posed. Myoung Wilson was asked to check on this. (Later in the afternoon, an e-mail message was
forwarded to PSC that access will be through the person on duty in the Graduate Reserve Reading
Room.)

The next PSC meeting is scheduled for Monday, December 18 in New Brunswick. The April meeting will
be held in Camden and the May meeting in Newark.

A task force is being formed to pursue the feasibility of Webfeat for RUL.

Vendor trainers for EEBO and ScienceDirect have been contacted. The question remains on how to fold
vendor training and the idea of train the trainers into overall systemwide training.

PSPM #5: Library Service During Adverse Weather Conditions was approved by Cabinet. PSPM #8: Mail
Delivery and Pick Up was sent back for another review by Jeanne Boyle and Judy Gardner.

The second VALE users' conference is scheduled for January 4 in the SCC. Keynote speaker is Tom
Sanville, Executive Director of OhioLink. Breakout sessions and poster sessions are scheduled also.
Due to the generosity of several vendors, there is no fee for the conference.

Susan Beck asked about the status of linking ScienceDirect sources in IRIS. Natalie Borisovets
asked about the status of Criminal Justice Abstracts database that was to be available online when
the Criminal Justice Library moved to the law library and about the status of Entomology. Jeanne
will follow up on these questions. She reported that a general meeting to review how we make our
electronic resources available is scheduled with Systems, Cataloging, WAC and others. Communication
about database matters is included.

Real-Time Reference

Myoung Wilson explained that real-time reference has been an evolving idea within New Brunswick
Libraries for awhile. It was listed as one of the priorities of the New Brunswick Libraries that
the New Brunswick Information Services Steering Group (NBISSG) was charged to pursue. As chair of
the steering group, Myoung charged a small group of Emily Fabiano, Scott Hines, Ron Jantz, Marty
Kesselman, and Ryan Womack to explore the possibilities. The group demonstrated three examples of
software being used for real-time reference at the last New Brunswick Libraries faculty meeting. A
final report with proposed recommendations is forthcoming. PSC decided to wait for the these
recommendations before taking any action.

In the context of the discussion on e-mail and real-time reference and current inquiries from
users, Natalie Borisovets asked the purpose of removing the PIN from the patron record. Judy
Gardner reported that its presence is believed to put the system at risk and that many SIRSI
customers are unhappy with the change. PSC recommended that this item be included at the top of
preferences for change.

Cell Telephone Policy Wording Review<

The draft cell telephone policy statement was reviewed and revised. Jeanne will have signs made for
distribution and posting in libraries.

NB Proposal for a Pilot Beverage Project

Based on a successful pilot project at the Kilmer Library with allowing covered beverages, Myoung
Wilson reported that the NBISSG is proposing the pilot project throughout New Brunswick Libraries
for the Spring semester. Jeris Cassel discussed the continuing Kilmer pilot project which began in
the Spring 1999 semester. The revised policy allows for bringing in covered beverages, but no food.
Reference/Information Services and Access Services people at Kilmer work together in strictly
enforcing the no-food policy. Large foam-backed, graphical posters alert everyone entering the
library of the policy. Access Services, Reference/Information Services, and Custodial staff note a
significant reduction in the amount of food coming into the building based on how few times the
policy has had to be enforced and lack of evidence (i.e., food remains, wrappers, etc.) of food
having been present. Library building architecture, location of service points, collections, and
cooperation of everyone in the building in enforcing the policy are factors in considering a
revision of the no drink/no food policy. Further discussion will take place within New Brunswick
buildings and within PSC.

IRIS Message Alert for Non-Circulating Items

Jeanne presented Gary Golden's proposal of developing an algorithm for a pop-up box for non-
circulating items in IRIS, such as Media and Special Collection materials. Doing this is
complicated by some non-circulating materials have limited circulation and for the amount of
programming required. Judy Gardner and Ann Montanaro noted that it is not a high priority within
Access Services/ILL Services or Systems. Judy will fold this proposal into the planning for self-
initiated holds scheduled for the spring. It was suggested that a note be added to the current
request form.

PSPM 6: Cooperative Access Arrangements

The policy memo was reviewed and revisions made. Appendix 3 with circulation contact information
for New Jersey two-year and four-year colleges will be updated soon.

E-Reserves Proposal

Judy Gardner and Mark Cardullo have developed a solid e-reserves purchasing proposal. Judy
described the purchasing and implementation phases within the proposal. Phase I, scheduled for
Spring, provides for purchasing scanners and PCs with Windows 2000 for Douglass, Dana, Kilmer, and
Robeson . These locations will receive RRS and send Ills. This will save server space. Phase II,
scheduled for Summer, provides for purchasing and installing Widows 2000 servers for Systems. Phase
III, scheduled for Fall, provides for Windows 2000 Web server for sending documents directly to
user's desktop, and Windows 2000 workstations for staff.

Jeanne noted that this proposal and a future proposal for network printing build on the Public
Services plans of the past two years.

Other Business

The Reference Review discussion topic was tabled for the December 18 meeting due to shortage of
time.

Myoung Wilson raised an issue from the NBISSG regarding the poor condition of microfilm machines.
Since this impacts on public service and access to collections, Myoung requested that the repective
AULs address the issue. It was suggested that a group be formed to look into the matter systemwide.

Natalie Borisovets reported that there will be no public or staff access to the second floor
circulating collection with call number ranges A through KF3540.D between December 26 and January
15. Contractors will be removing the concrete slab over the second floor ceiling of the North Wing.
Dana staff will not be able to process RRS, ILL or reserve requests for items in these ranges until
the project is completed. Since the staff will not have access to reshelve in the area during this
heavy book return time, so there may be delays in locating materials extending beyond January 15.

Ann Montanaro reported the Systems expects to begin loading the 96,000 EEBO records in IRIS. These
should be available in January.