Instructions for Submitting TAC User Agreement Forms

Since the license to use the documents in the different datasets is
controlled by separate entities, a different User Agreement is required for each dataset.
A user agreement usually consists of two parts: a single organization form for the entire organization, and an individual form for each individual in the organization who will have access to the data covered by the user agreement. Both types of forms must be filled out; the organization form is submitted to NIST, and the individual form is retained at the organization. (Do not send the individual forms to NIST.)
Each organization is to keep an up-to-date-list of everyone who has
access to the documents, and each of these people must sign an
individual form. Each organization is expected to use proper file
restrictions so that reasonable care is taken to restrict data access
to only these individuals.

Forms should be completed as follows:

Organization form:

The first line should contain the name of the smallest entity of your
organization that will be using the data, e.g. Department of Computer
Science, Natural Language Research Division, etc., so that the second
line listing the number of people engaged in research is a reasonable
number. If the second line gave the total number of people in your
company, university, etc. then it would not accurately reflect the actual number of people
using the data.

Corporation/Partnership/Legal Entity should be the name of your
university, company, etc.

The address, telephone, and facsimile should refer to the
address, telephone, and
facsimile of the organization's principle investigator.

By the organization: The person signing for the organization should be
the principle investigator of the project who is assumed to be the
person responsible for protecting the data. If this is a problem at
your organization, then follow your organization's guidelines.

Accepted by NIST: NIST will fill this out, and return a copy to you.
The original will be retained at NIST.

Individual form

The first line should contain the individual's name within an
organization, who will be using the data.

Organization should be the same name entered in the first line of the
organization form. The Corporation, etc. and address, etc. should
then be the same as filled in on the organization form in the
corresponding slots.

By the individual: The person signing should be the individual within
an organization, who will be using the data.

Accepted by the organization: The person signing for the organization
should be the principle investigator of the project who is assumed to
be the person responsible for protecting the data. The person who
signs for the organization will retain the original individual forms
for use in tracking.