PIA Music Festival Art Exhibition and Hub

The Worcester PIA Music Festival Art Exhibition and Hub will be taking place in Worcester between 13th and 15th September 2019

This year Participate In Art (PIA) are proud to
be partnering with the Worcester Music
Festival to host the first ever PIA
Music Festival Art Exhibition and Hub.

PIA will present an Album Cover and Graphical Art Exhibition, where the public will be able to purchase some incredible original artwork and prints from some of the region’s best artists in a variety of mediums, associated with the theme/genre of music. Another new and exciting addition to this year’s event will be a Music Festival Merchandise Store where CD’s, T-shirts and other merchandise from the Worcester Music Festival performing artists and bands, will be offered for sale.

Director of PIA, Chris Oxlade-Arnott said “The Music Festival is a well-established event with a great reputation and I look forward to being able to offer wider opportunities for performing musicians and bring together creatives from the world of art. Music AND art, what’s not to love!”

Open throughout the festival, at 16 The Hopmarket, The Foregate, Worcester, WR1 3QD from Friday through to Sunday.

The PIA Music Festival Art Exhibition and Hub is a bolt-on to the existing annual Music Festival and is very excited to able to support such a wonderful event.

If you wish to find out more about the Worcester Music Festival please contact: Website:http://www.worcestermusicfestival.co.ukFacebook: Worcestermusicfestival Twitter: WorcsMusicFest Instagram: worcsmusicfest

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This is an
opportunity for artists to gain much needed sales, follow on sales and
promotion to an increased audience, taking advantage of the increased access to
the annual Worcester Music Festival performers and visitors.

The Hub will
include a dedicated space for the promotional sale of Worcester Music Festival
performing artist merchandise – of all types, in a single idea location,
organised and managed on their behalf throughout the festival.

The hub can
also be used as a festival storage/drop off and collection point, as the site
has a large basement area and it will be manned continually throughout opening
times.

The Hub
will have an information centre (area allocated) where performers and
public can find out more about the festival itself – past and present,
participating bands and festival locations – like a mini festival tourist
office.

All participants in the PIA Hub will be actively promoted with their own contact details (not directed through PIA) through a set of scheduled SM and PR releases prior to the event.

Art Exhibition Inclusion:

Call for
Artists for the Album Cover and Graphic Art Exhibition at the PIA
Music Festival Art Exhibition and Hub

PIA have
teamed up with the Worcester Music Festival to provide the PIA Music
Festival Art Exhibition and Hub will host an album cover and graphic art
exhibition, with some artists present and creating live.

Incredible
value with no commission!!!

Participate
In Art (PIA) are giving artists the opportunity to present and sell their work
during the extremely popular annual Worcester Music Festival. This event
attracts 1000’s of additional visitors to the city specifically to see the
bands and performers during the weekend of Friday 13th to Sunday 15th
September.

Artwork to
be suitable for album covers, music or graphic related works.

Participation
Options:

1. Full
Space: Dedicated Wall Space for hanging (6ft wide) with a table (6ft long).
Only £30.00 for the event (equivalent to just £10.00 per day, NO COMMISSION)
Table can be removed if not needed.

2. Half
Space: Shared Space for hanging (3ft wide) with a table (half share in 6ft
table). Only £20.00 for the whole event (equivalent to just £6.67 per day, NO
COMMISSION)

3. Table
Top Only: Table (6ft long). Only £24.00 for the event (equivalent to just
£8.00 per day, NO COMMISSION)

Spaces are
limited and provided on a first come first served basis.

Note:

Table
and table covers provided by PIA

Wall
hanging may be done with nails, pictures to be strung or similar

Artists
to set up own display, use own fixtures

Set
up on Thursday 12th and breakdown on Monday 16th (PIA flexible on logistics –
to be discussed directly with artist)

Optional
Extra: PIA to set up display on behalf of artist is charged at £10.00

Artists
will be vetted for suitability

No
PLi needed for this event

Artists
to provide source information for inclusion in the marketing PR (name,
biog/wording, images and public contact details)

Please note
this notification is for the Art Exhibition only and not for inclusion in the
Music Festival Merchandise Store.

If you wish to participate and take a slot please contact Chris on 07713 055 999 or email: chris@participateinart.com.

Merchandise Store Inclusion:

The merchandising store is designed to provide a sales outlet for
performing artists during the annual music festival. PIA will be responsible for the display and
presentation of all product, manage all inventory, all sales’ on the day’ and
take follow on orders if artists wish. They will also provide extensive pre
event PR for participating artists. PIA will be present throughout the festival
to actively promote artists merchandise too.

Merchandise that artists may wish to put into the hub could be a full suite of material, such as posters, signed prints, future event tickets, current and back catalogue CD’s, books, mugs, clothing or just a stack of their latest release.

It would be preferential to have artists stock in advance for display preparation, but if they are not available then on the day is fine – the choice is yours.

PIA will take a 10% commission fee on all sales made in the Merchandise store (+1.75% if a credit card is used). Artists will need to arrange to have their stock delivered and collected from the store, but PIA could assist for locally based artists.

General Conditions:

PIA will post pre event social media and blogs of (including images, artist information, contact details, SM links, sales links etc.,) for each artist who wishes to have merchandise in the store.

Promotional Material for PR release (source data)

Artists are responsible for the integrity of the
data provided

Artists agree that PIA may use these images, logos
and wording for the promotion of this event (only)

Artists ensure that all images submitted are free
from copyright and IP consent issues

Artists to provide name (band name), top level
description (music type), statement (information they want the public to know
about you), contact details (to be promoted by PIA – web, SM) and a set of
images (as many as they wish)

The more images that artists provide the more that
will be released

Example of artist PR source data:

Artist Name/Brand: ﻿Jilly Oxlade-Arnott of
Architectural Impressions

Discipline/Top Level Description: Architectural Watercolour
Artist

Biography (up to 100 words): An Architectural
Watercolour Artist working in fine line ink and bold watercolour. Her unique
and colourful style concentrates on the subject building leaving the rest as
fine line ink work. She lives and works in Worcester and will be displaying
original watercolour, fine art prints, digital prints and cards of her
Worcester, Malvern, Croome and Global Collections.

Artists agree that PIA may promote and sell all
delivered product on their behalf

The Artist is responsible for the quality and
workmanship of the product, ensuring
they are free from defect or damages (unless clearly stated otherwise) and have
passed all relevant standards for sales of goods to the UK market

Artists are responsible for ensuring that it has
the authority to offer these goods to PIA for resale

PIA has the right to refuse to promote material and
or product that it deems to be offensive or inflammatory

No perishable products are to be submitted

Ownership

Ownership of all product remains with the Artist
until the product has been legally purchased by the consumer

PIA is a temporary guardian of the Artist product
for the purpose of this event only

Product Pricing & Description Marking:

All product delivered to be marked in such a way as
to be simple for the public to know its price (such as pricing label on each
item, swing tag, a display card with pricing, display box clearly marked etc.)

Inventory:

Artist to provide (email in advance or with delivery) an inventory of
all delivered product, as detailed:

Sample Inventory

Note:

‘In and Out’ columns will be used by PIA to stock audit delivered product (incoming) and end of event remaining product

All pricing are end user pricing, and Artists need to include all PIA 10% commission fees and any other charges (not applicable to Art Exhibition Artists)

1.75% charges only applies if the item is purchased with a credit card, this charge does not apply to cash sales

PIA will undertake an entry audit of all delivered product, any differences to Artist inventory will be resolved priory to item being released for sale

Sales Record

PIA will produce a daily sales record (internal use
only – not sent to artist)

At the close of the event PIA will send a closing
report to each artist detailing the products, costs and final funds due

Sample Artist Sales Record

Payment

All funds (excluding fees and charges – see sales
record) will be transfers via BACs to the Artist chosen account no later than
four days after the event closure. This is to allow the clearance of any credit
card transactions by the credit card company

On a case by case basis funds may be paid on
collection of product

Returning Product

The Artist is responsible for the collection/shipment
of unsold product

Delivery by PIA may be arranged on a case by case
bases with prior agreement

Guarantee

PIA can make no guarantee of footfall numbers or of
estimated sales during the Event

PIA will promote the event as much as is
practicable

PIA will actively promote each participating artist
equally

All records and data given to PIA is controlled and
managed through its GDPR policy (available to download via www.participateinart.com)

PIA holds integrity in the highest regard and
always looks after the best interests of its artists and partners

PIA will not offer any price discount or multiple
purchase offers without prior formal consent of the Artist

For
inclusion in the Music Festival Merchandise Store please contact Chris on 07713
055 999 or email: chris@participateinart.com

Participate In Art sources, deliveres and curates opportunities for sales and enhanced accessibility to artists and performing artists. PIA works to join different artist disciplines together (fine art, poetry, music, spoken word, sculpture etc.,) in events that offer participating artists opportunities to increase sales, networks and awareness, whilst providing the public with an enhanced experience and entertainment.