Breadcrumb trail

Regional Contracting
August 2011

Appendix A – Contextual information

Overview of Activity for Service Contracts in British Columbia, Prairie, and Quebec Regions.

All tables show values for service contracts, which do not include expert witnesses and Crown agents, as they have been excluded from the scope.

Table 1 shows the contracting selection method and type of contract used in the three regions, during fiscal years 2007-08 and 2008-09 and the number of contracts.

Table 2 illustrates the contracting activity in each region’s major organizations by contract value and volume.

Table 3 shows the amount of contracting activity by dollar range.

Table 4 shows the amount of contracting activity by General Ledger account for service contracts over $2,000.

Table 5shows lines of coding and amounts spent in all three regions for legal services expenditures.

Table 1

Service Contracts for British Columbia, Prairie, and Quebec Regions
Stratified by Tendering and Type of Contract
For Fiscal Years 2007-08 and 2008-09

Type of Contracts

Amount Awarded ($)

Number of Contracts

BC

Prairie

Quebec

Total

2007-08

2008-09

Contracts coded as being competitively awarded

Call-up

632,190

854,137

506,432

1,992,759

1,092,977

899,782

233

ACAN

6,743

6,743

6,743

1

Printing

5,081

315,585

320,666

164,942

155,724

95

Purchase Order (Goods)

55

254,328

34,716

289,099

116,752

172,347

205

Service Contract

205,262

541,364

109,709

856,335

436,301

420,034

114

Supply Arrangement

592

7,875

83,538

92,004

5,817

86,187

5

Task Authorization

3,904

18,156

22,060

1,486

20,574

5

Total Competitive

847,083

1,998,188

734,395

3,579,666

1,825,018

1,754,648

658

Contracts coded as being non-competitively awarded

Call-up

137,599

6,803

22,670

167,072

11,516

155,556

25

Printing

22,287

30,315

52,602

50,092

2,510

17

Purchase Orders (Goods)

427,852

101,481

296,973

826,307

390,479

435,828

651

Service Contract

512,974

340,903

335,700

1,189,577

707,692

481,885

187

Supply Arrangement

13,023

88,557

101,580

33,825

67,755

7

Total Non-Competitive

1,113,735

479,503

743,900

2,337,138

1,193,604

1,143,534

887

Total Contracts

1,960,819

2,477,690

1,478,295

5,916,804

3,018,622

2,898,182

1,545

The British Columbia figures contain 87 British Columbia contracts worth $328,827 that were not awarded or managed from the British Columbia Regional Office.

Table 2

British Columbia, Prairie, and Quebec Regions

Organization

Number of Contracts

Amount Awarded ($)

British Columbia, Prairie, and Quebec Regions Awarded Service Contracts Total

1545

5,916,804

British Columbia Service Contracts

British Columbia Regional Office Service Contracts

CORPORATE SERVICES GROUP

125

521,180

CORPORATE SERVICES – OFFICE ACCOMODATIONS

105

425,619

ABORIGINAL

41

240,473

REGIONAL DIRECTOR GENERAL’S OFFICE

34

202,657

BUSINESS & REGULATORY

18

125,008

TAX

11

42,806

HUMAN RESOURCES

12

28,605

CITIZENSHIP & IMMIGRATION

6

16,954

Total

352

1,603,303

Other British Columbia Service Contracts

INDIAN & NORTHERN AFFAIRS, LSU

64

211,153

BUSINESS CENTRE

17

116,504

OFFICE OF THE NORTHERN REGION

16

67,128

YUKON REGIONAL OFFICE

6

22,777

Total

103

417,562

TOTAL

455

2,020,865

Prairie Region Service Contracts

TAX LITIGATION – EDMONTON

78

562,801

ABORIGINAL AFFAIRS – EDMONTON

83

350,400

WINNIPEG REGIONAL OFFICE

50

343,036

EDMONTON REGIONAL OFFICE

64

267,616

IMS PRAIRIE REGION

30

213,139

SASKATOON REGIONAL OFFICE

66

172,551

REGULATORY AND BUSINESS – EDMONTON

75

162,377

CALGARY OFFICE

38

77,280

CITIZENSHIP, IMMIGRATION & PUBLIC SAFETY

31

66,830

HUMAN RESOURCES POLICY & PLANNING

2

40,410

ABORIGINAL LITIGATION STRATEGY

10

34,806

HUMAN RESOURCES

11

33,915

INFORMATION TECHNOLOGY

5

24,450

PRAIRIE REGION – Other

10

22,723

COMMUNICATIONS – PRAIRIE REGION

10

14,067

FINANCE & ADMINISTRATION – PRAIRIE REGION

4

11,126

ABORIGINAL LAW SECTION – LITIGATION

2

10,970

NORTH WEST TERRITORY REGIONAL OFFICE

6

5,189

NUNAVUT REGIONAL OFFICE

2

3,076

INFORMAL CONFLICT MANAGEMENT SERVICE

1

882

TOTAL

578

2,417,644

Quebec Regional Office Service Contracts

REGIONAL CORPORATE SERVICES DIRECTORATE

109

778,956

COMMERCIAL LAW & REGULATORY LAW PORTFOLIO

152

263,362

TAX LAW PORTFOLIO

120

199,178

REGIONAL DIRECTOR’S OFFICE

73

121,103

IMMIGRATION PORTFOLIO

37

63,086

ABORIGINAL LAW PORTFOLIO

12

34,277

TAX LAW SERVICES

1

6,339

EXTRADITION LAW GROUP

4

4,998

JUSTICE PORTFOLIO

3

4,555

TECHNOLOGY SERVICES DIVISION

1

2,441

TOTAL

512

1,478,295

Notes:

Discrepancies exist between the regional totals in Table 1 and Table 2, as some contracting activity initiated in the British Columbia and Prairie regions was coded to organizations in the other region.

The Citizenship and Immigration Section in the BCROwas changed to the Public Safety, Defence and Immigration Section in 2009.

Table 3

British Columbia, Prairie, and Quebec Regions
Service Contracts Stratified by Dollar Value

Dollar Range

2007-08

2008-09

Number of Contracts

Contracts (%)

Final Contract Amounts (%)

Total Final Contract Amounts ($)

Number of Contracts

Contracts (%)

Final Contract Amounts (%)

Total Final Contract Amounts ($)

0 – 1,999

348

51.6

9.3

279,753

536

61.5

13.1

379,915

2,000 – 2,999

72

10.7

6.1

182,741

77

8.8

6.6

190,497

3,000 – 3,999

52

7.7

6.1

184,530

69

7.9

8.1

235,868

4,000 – 4,999

35

5.2

5.1

153,800

40

4.6

6.2

179,740

5,000 – 5,999

27

4.0

4.9

146,787

35

4.0

6.6

190,304

6,000 – 6,999

12

1.8

2.6

77,567

12

1.4

2.7

77,639

7,000 – 7,999

12

1.8

3.0

89,586

10

1.1

2.6

76,283

8,000 – 8,999

12

1.8

3.4

103,203

14

1.6

4.1

118,848

9,000 – 10,000

36

5.3

11.6

349,419

12

1.4

4.0

115,210

> 10,000

68

10.1

48.1

1,451,261

66

7.6

46.0

1,333,853

Total

674

100

100

3,018,647

871

100

100

2,888,157

0 – 1,999

348

51.6

9.7

279,753

536

61.5

13.1

379,915

> 2,000

326

48.4

90.3

2,738,894

335

38.5

86.9

2,518,242

Total

674

100

100

3,018,647

871

100

100

2,898,157

Contracts over $2,000 were part of the population sampled. Of the 661 contracts over $2,000, one was an ACAN, which was also excluded from the sample.

Table 4

British Columbia, Prairie, and Quebec Regions
Service Contracts over $2,000 Stratified by General Ledger Account

GL Description

Amount Awarded ($)

BC

Prairie

Quebec

Total

Total

1,813,152

2,216,370

1,220,871

5,250,392

Rental of Photocopiers

179,923

241,625

170,061

591,610

Temporary Office Assistance

164,701

260,647

122,903

548,252

Court Reporters

24,981

350,370

85,462

460,813

Printing

20,534

375,166

34,628

430,328

Other Prof. Services < 100,000/YR

81,980

35,052

193,441

310,472

Local Moving Services

176,563

78,519

4,982

260,064

On-Line Enquiry

213,167

213,167

Training Second Language

41,584

7,434

162,660

211,678

Training Consultants

140,249

33,717

173,966

Warehousing Services

161,927

161,927

Transcripts

127,362

20,149

147,511

Commissionaires

48,690

2,926

62,420

114,036

Data Preparation

99,887

12,900

112,788

Other Health Services

16,450

52,670

43,300

112,420

Translation Services

14,638

28,470

60,557

103,666

Sheriff/Bailiff

100,848

100,848

Maintenance Bldg - General

22,925

67,663

90,588

Training & Development for Staff

34,802

55,383

90,185

Repairs & Maint. Furniture & Furnishing

85,932

85,932

Rental of Space

26,867

10,079

42,286

79,233

Image/Video Equipment > 10K

31,155

32,029

10,515

73,698

Paper Recycling Service

48,811

13,500

62,310

Repairs & Maintenance Computer Equipment

33,375

21,200

7,228

61,804

Image/Video Equipment < 10K

28,993

27,471

56,464

Non-Professional Services Contracts

18,494

19,998

8,505

46,997

Professional Opinions & Advice

41,539

41,539

Other Services Not Elsewhere Specified

36,826

36,826

Accounts With Less Than 35K

140,787

173,945

156,540

471,272

GL Description

Number of Contracts

BC

Prairie

Quebec

Total

Total

258

250

152

660

Rental of Photocopiers

16

17

8

41

Temporary Office Assistance

21

28

9

58

Court Reporters

3

27

18

48

Printing

4

66

9

79

Other Prof. Services < 100,000/YR

6

4

36

46

Local Moving Services

20

9

1

30

On-Line Enquiry

5

5

t8.2.5.17
Training Second Language

7

1

12

20

Training Consultants

20

4

24

Warehousing Services

44

4

Transcripts

5

7

12

Commissionaires

5

1

1

7

Data Preparation

14

3

17

Other Health Services

3

4

2

9

Translation Services

1

3

1

5

Sheriff/Bailiff

6

6

Maintenance Bldg - General

5

11

16

Training & Development for Staff

5

14

19

Repairs & Maint. Furniture & Furnishing

20

20

Rental of Space

9

2

12

23

Image/Video Equipment >10K

2

2

1

5

Paper Recycling Service

5

5

10

Repairs & Maintenance Computer Equipment

3

1

2

6

Image/Video Equipment <10K

6

2

8

Non-Professional Services Contracts

6

2

1

9

Professional Opinions & Advice

4

4

Other Services Not Elsewhere Specified

7

7

Accounts With Less Than 35K

24

33

25

82

The British Columbia figures contain 87 British Columbia contracts worth $328,827 that were not awarded or managed from the British Columbia Regional Office.

Table 5

Legal Services Expenditures for the British Columbia, Prairie, and Quebec Regions
Lines of Coding and Amounts Spent