How to Quickly Email and Share Keynote Presentations

Note: Watch this short tutorial screencast or follow the quick steps below, that complement this video.

1. Reduce the File Size

To keep your file attachments reasonable in size, I’ll show you a couple of easy tweaks you can make in this video. To do that, I always use the reduce file size option. Go to the File menu and choose Reduce File Size.

Before sharing a Keynote presentation, reduce the file size.

Make sure that these top two options are ticked to ensure that large images are reduced to take up less storage. And if you’ve got any videos, you could tweak their size from the Movie Quality dropdown option.

You also need to reduce video sizes before sharing a Keynote presentation.

2. Create a Copy to Email

Next, hit Reduce a Copy. You can create a separate copy of your Keynote presentation with elements reduced.

Save a smaller copy of your Keynote presentation to email or share.

3. Send Keynote as a PDF File

Another option would be to skip using Keynote altogether and just send a PDF file. This is a great idea since your recipient may not have Keynote installed. Let’s go back to File > Export to > PDF. On this screen, just leave the Image Quality set to Good so that it reduces the size on export.

You can also share a PDF version of your Keynote presentation.

Choose a place to export this, and you’re good to go with an easy-to-use copy for the recipient.

Once you’ve created a PDF file of your Keynote presentation you can share it through email or social media.

From here, I recommend just adding it as an attachment to whatever email client is your personal favorite.

More Keynote Tutorial and Template Resources

Learn more in our Keynote tutorials on Envato Tuts+. We’ve got an assortment of helpful Keynote material to help you learn how to use the tool better:

We also have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.