Last June 12 2010, DEPED Batangas posted schedule for the project construction of classrooms. Come Sunday, the schedule was still there, by MONDAY(holiday), nawala na. The prebid was scheduled JUNE 13. So we went to batangas (were from tarlac) and arrived there around 9am, pinabalik kami dahil 1.30 ang prebid. Pagbalik namin, walang prebid. apparently nagresign daw ang bac chair according sa isang engr. the next day, according to the bac secretary, wala pa daw schedule. ika cluster pa daw. NO bid bulletins or any announcements were made.is it proper?

The REvised IRR of RA 9184 is very clear on this. The advertisement of the invitation to bid should be posted for 7 days in the PhilGEPS, agency website and conspicuous places or in newspaper for ABCs more than 5M and bid docs shall be available from the first day of advertisement up to bid submission. From the info in your post, it appears there is a gross violation of the law. And to think that the pre-bid was scheduled on a Sunday (?) and the posting was done one (1) day only and on a Saturday pa. (talthough I can not question the prerogative of the BAC Chair to hold the pre-bid on a non-working day. Do I smell something fishy here?

For any changes in sked of BAC activities, a supplemental bulletin should have been posted on the same sites mentioned above at least 7 days before the bid submission.

CORRECTION: prebid was scheduled JUNE 15. however posting was made on a saturday and for 2 days only. June 12(saturday &holiday) - postingJune 13(sunday)- still thereJune 14 (monday, holiday)( around 11am)- no longer there. i cant even locate it in philgeps.no bulletins were made.

SORRY for the confusion.anyway, do i have any available remedy? id like to call them again.

fastmuv2 wrote:CORRECTION: prebid was scheduled JUNE 15. however posting was made on a saturday and for 2 days only. June 12(saturday &holiday) - postingJune 13(sunday)- still thereJune 14 (monday, holiday)( around 11am)- no longer there. i cant even locate it in philgeps.no bulletins were made.

SORRY for the confusion.anyway, do i have any available remedy? id like to call them again.

From my previous experience, I dont think active ITB can be modified or deleted from the PHILGEPS portals for former procurement opportunities. The only remedy for the procuring agency is to issued supplemental bulletin during the active period for posting of the Bids. In my opinion, there is no violation if the ITB were posted on non working days (which is June 12 ), provided if follows the prescribed guidelines in the GPRA, which is 7 calendar days. The procurement law made it mandatory to post procurement opportunities at the PHILGEPS website. If I were in your position, seek clarification from the BAC, if the Bids was cancelled or have not push through because they have not followed the prescribed guidelines in posting of the ITB.

i tried to search the post again by using the SEARCH engine of philgeps and putting on the keywords or the contact person or the title of the projects (as in the exact title) or the location , but no avail. then i tried searching it by date, still no record. HOWEVER, i tried using google, i was able to see some details but when i clicked on the link, it says closed ( considering no compliance with the 7 days). To be fair with deped batangas, I also tried looking for other projects of other procuring entities using keywords, and i could locate it.

anyway for an update, i juts called them again, i asked them for the supplemental bulletin, apparently they claimed that it would depend upon the bac chairman.

That is, if indeed it was posted in the PhilGEPS, just was niwram said it's impossible that it just disappeared. Anyway, you can always post an official query to the HOPE Attn.: BAC Chairman. Am sure, there is an explanation on the lapses, if ever there is.

Niwram wrote:You can call PhilGeps to help or Assist you in searching for the ITB because it is impossible that such post will disappear.

Sorry to disagree with you Sir Niwram, but lots of ITBs are disappearing prematurely from Philgeps. I should know, got lots of experience of that. Mostly, if not all, these are the handiwork of unscrupulous elements within the BAC itself. As an advise therefore to prospective bidders, download and save immediately any ITB you find interesting. Hey, it could vanish overnight.

what if indeed the post really disappeared, will the philgeps file n administratice case against the BAC? its really weird that it just disappeared considering that it was posted for only 2 days. well as of last week, no supplemental bulletin.. depende daw kasi kay chairman according to mr. casanova of deped batangas. BOLBOK, BATANGAS[b]

The reason perhaps is the closing date indicated when the ITB was posted in the PhilGEPS was 2 days after it was published. The system automatically closed after the closing date which means nawawala na sa open notice or active notice but it can already be found in the closed notices. Try opening the CLOSED NOTICES, baka nandun na. Or try opening the FORMER OPPORTunities menu. But of course, when the status of the Notice is already CLOSED, it is presumed that the bidding is closed already. Something is wrong with the bidding process as it violated the reqired number of days posting which is 7 calendar days

fe a. araya wrote:The reason perhaps is the closing date indicated when the ITB was posted in the PhilGEPS was 2 days after it was published. The system automatically closed after the closing date which means nawawala na sa open notice or active notice but it can already be found in the closed notices. Try opening the CLOSED NOTICES, baka nandun na. Or try opening the FORMER OPPORTunities menu. But of course, when the status of the Notice is already CLOSED, it is presumed that the bidding is closed already. Something is wrong with the bidding process as it violated the reqired number of days posting which is 7 calendar days

That is correct. When the procurement method is public bidding, it should have been posted continuously for seven (7) days. The PhilGEPS system recognize that if the posting is Public Bidding, it will not allow any closing date less than 7 days (actually it is over pa nga kasi when your actual posting date is say, July 1, the closing date is July 8 - not July 7). Unless of course if the mode is intentionally set to alternative method so as to limit posting period - but this is a clear violation of the rules.

engrjhez®

Grand Master

Number of posts : 2481Age : 39Company/Agency : City Government of Bacoor [Region IV-A, Province of Cavite]Occupation/Designation : Office of the City Legal Service (OCLS) / Certified National Trainer - PhilGEPSRegistration date : 2008-10-31

i havent tried searching in the FORMER opps menu.. however philgeps doesnt give me the status that the Notice is already CLOSED. but ill try to look for it again cause it made me really disappointed. (unitl now, no supplemental bulletins were made.

"a supplemental bulletin should have been posted on the same sites mentioned above at least 7 days before the bid submission." -fe a. araya

To fastmuv2, I really appreciate your concern which means that you as rep of a company is not just a passive partner in procurement but active and vigilant. Perhaps, you can communicate (thru a letter) with the HOPE attn.: BAC for some clarification. They owe you that. If indeed, something went wrong in the postig of the notice, then perhaps your letter of query will make them realize that the IRR was not really followed. Every mistake, if taken positively, is an opportunity to learn something new (perhaps that BAC is not yet aware of the new law, which, on the second thought, is not an excuse.)