Standard Operating Procedures: Development and Implementation

Planning: Think about the steps that are currently done to complete the process. How is it done? Why is it done that way? How will an SOP improve the process? How will you measure performance?

First Draft: Make a detailed list of the steps in the order that they are done. This list is now a draft of the procedure.

Internal Review: Get input from all workers who now perform the procedure. Give them your first draft but make sure they know that it will still change. Revise the procedure as necessary.

External Review: Involve your technical advisors such as your veterinarian, nutritionist, or extension agent; they can give you advice about the best way to do each step. Revise the procedure as necessary.

Testing: Test the procedure by doing each step exactly as it says. Have a person not familiar with the work follow the procedure. Revise as necessary.

Posting: Make a final draft of the procedure and post in the workplace.

Training: Train or re-train everyone as necessary to follow the procedure exactly.

Tips for Writing SOPs

Involve workers: people support what they help create

Revise when needed, they should be living documents

Use clear, simple language

Post SOPs in the workplace, try using plastic sheet protectors

Get your SOPs laminated at a copy store

Use a graphic format

Make flowcharts at www.gliffy.com for free, or use Microsoft’s Powerpoint