Careers

Personal Assistant to the Chairman

PA to Chairman– based in Lytham, £25,000 up to £32,000 per annum (based upon experience)

Do you want to work alongside a dedicated and successful team?

Role Summary

To act as the Personal Assistant to the Group Chairman providing a high level of secretarial support.

Main Duties

PA

provide administrative support to the Chairman with extensive use of all Microsoft Office Packages with particular emphasis on Word, Excel and Powerpoint

manage the Chairman’s diary in outlook but also preparing a weekly sheet of appointments updating daily

first point of contact in Chairman’s office for all telephone enquiries

prepare monthly invoices for Chairman’s personal properties and Royalties, checking bank statements to ensure that all payments are received

ensure that all invoices due by the Chairman in relation to personal properties are paid

submit the Chairman’s quarterly VAT return and his Pension

other ad-hoc tasks as requested

GENERAL DUTIES

control the Chairman’s direct report holiday requests by ensuring holiday forms are filled out and inputted on the T&A system

prepare all annual bonus letters

in conjunction with the Line Managers co-ordinate all annual appraisals ensure that a copy signed by both the Line Manager and Employee is returned for the Personnel file

provide secretarial support to other members of the SMT as required

help with coordinating and ensuring visiting company team members are collected / dropped off at the airport

ensure all correspondence sent out, whether internal or external, is prepared in the correct format

ensure Purchase Orders are raised for all work arranged by the Chairman

manage various projects / requests for the Chairman to ensure they happen

check databases and then prepare mail merge mailings as and when required

manage the company Credit Card and ensure that anyone using it provides receipts and Credit Card Request forms and reconcile the monthly statements against all receipts

manage the seats which are held at Wembley Stadium to ensure appropriate use

help organise the annual staff Christmas party

other ad-hoc tasks as requested by the Chairman mainly being mail merges, letters, memos, agendas and presentations

help manage the running of the office which will consist of, but not be limited to, ensuring all filing is complete, files in the office are up to date, creating new files, ensuring all prepared documents / presentations are filed electronically and hard copies are in the relevant files

The Tangerine Group is a privately held company based in Lytham. Within the group are ten limited companies, each operating as stand-alone entities. We specialise in the manufacture and sales of animal health and nutrition products for farm and companion animals, including veterinary and equine products.