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Research Institutes at the Sites: Faculty & Graduate Students

The Research Institutes were created to support NYU full-time faculty and graduate students who wish to have NYU infrastructural support while conducting research abroad. Faculty should be on leave or have extramural funding and graduate students (in all degree programs) should be on fellowship or have other external support.

Research institutes have been established at NYU's sites in Berlin, Florence, London, Paris, Prague, Shanghai, Tel-Aviv and Washington, DC. Most locations have capacity, on average, for five faculty and five graduate students.

Each Research Institute will draw together a disparate group of university faculty and graduate students, with priority given to those who have research-related need (archives, collections, colleagues, etc.) to be in a given location. In the case of Prague, applicants whose interest overlaps with PIDEC (see bottom of page) are especially encouraged to apply. It should be noted, however, that faculty and graduate students interested in spending time at one of these institutes whose work does not connect in any special way to these sites are also encouraged to register their interest; space allowing, effort will be made to accommodate them. Applicants may request to spend time at a GRI Institute at any time during a fall or spring semester for one month or longer.

Master’s candidates who cannot spend time away during the fall or spring semesters are encouraged to apply to the GRI Institute in Prague. Space has been reserved at this site during the months of June and July specifically for Master’s candidates.

Faculty and graduate student fellows at GRI Research Institutes are given office space, modest administrative support, one round-trip, economy class ticket between New York and the site (to be booked through the GRI program), and a $50 flat-rate per-diem subsidy intended to partially defray living costs.

All fellows are expected to be in regular residence at the institute, and to participate in its academic life. This program is not appropriate for those who will not be based in the cities to which they have applied.

To Apply to One of the Research Institutes

Applications for all institutes can be submitted on a rolling basis; fellowship notifications will be sent out three times a year (fall, early spring semester, late spring semester). All efforts will be made to accommodate interested NYU faculty members, but as space is limited, applicants are encouraged to register their interest as far in advance as possible.

If you are a full-time NYU faculty member, anticipate a leave upcoming in 2014-15, or 2015-16 and would like to spend all or part of it at one of the research institutes, click here to apply.

If you are a graduate student, anticipate having fellowship or external support in 2014-15, or 2015-16 and would like to spend all or part of it at one of the research institutes, click here to apply.

IMPORTANT NOTES:

The length of residencies during the academic year will be dictated by local visa restrictions; in the case of London and Washington DC the normal maximum stay will be up to one semester; at Berlin, Florence, Paris, Prague, Shanghai, and Tel Aviv it will normally be no longer than ninety days. Visa restrictions vary from place to place and according to the status of each applicant.

GRI's Tel Aviv institute is located on the campus of Tel Aviv University.

GRI will not provide reimbursement for travel already purchased or a ticket for a different trip.

This program neither identifies nor provides housing for its participants.

This program neither identifies nor subsidizes local schooling options for dependent children of participants.

These fellowships are not appropriate for scholars planning extended periods of travel, nor for those who are not interested in participating in the life of the center.

Faculty and graduate student fellows may not seek employment, teach, or engage in other significant professional commitments while they are in residence.

Any person who is involved in an externally funded research program, or is designated a principal investigator in a federally funded program, must consult with the Office of Sponsored Programs (OSP) before participating in the GRI research institutes abroad.

As at NYU in New York, research involving human subjects requires IRB approval or exemption. Applicants are responsible for looking into these requirements prior to applying for the fellowship.

A Note on PIDEC, Prague

The Prague Institute for Democracy, Economy and Culture was founded by Jiři Pehe, the Director of NYU in Prague, to further the study of Eastern European culture and politics. Faculty and graduate students whose work connects to the interests of PIDEC are encouraged to apply to spend time in Prague. PIDEC fellows should be working on research projects connected to: the transition from authoritarian to free market democracies; "mitteleuropa," as a politics, concept, and geography; or the processes of European integration.

Faculty Frequently Asked Questions

A: Fellows accepted several semesters in advance are notified via email but will not receive the official acceptance letter until the semester before they depart. An advance acceptance, including the time frame, is provisional until the acceptance letter is issued and advisor approval is received.

A: Several months before departure, an email containing a link to NYU Traveler's Egencia will be sent with instructions on selecting an itinerary that is then subject to approval by the GRI office. Once approved, the fellow must confirm the itinerary via email. It will then be purchased by GRI. See Faculty Handbook for more information.

A: No. We do not have the resources to provide housing or identify schools. We may have some information provided to us by sites for some locations which we will circulate, but this is not the case for every site.

A: Yes. Our office is willing to provide a ticket with dates that extend longer than the fellowship, provided that it is not significantly more expensive and that the stay does not violate visa restrictions. In the event that the fellow has already secured travel, the ticket cannot be substituted for other trips. See Faculty Handbook for more information.

A: Yes. As in New York, IRB approval or exemption is absolutely necessary for anyone working on research that involves human subjects. This includes, but is not limited to, interviews and surveys. Applicants must confirm exemption or provide proof of approval in order to participate in the program.

A: No. This program was designed in large part to address the needs of faculty on sabbatical. GRI fellows are restricted from working during their stay. This is due not only to local labor and visa laws but for tax reasons as well.

A: Yes. We make an effort to accommodate faculty who wish to use the GRI institutes for a shorter stay. In general, GRI faculty research trips start at three weeks and run to as long as the entire semester. In rare cases we have been able to find space to accommodate shorter stays- this is only possible when space allows.

A: No. Software must not be added to or removed from GRI computers. We recommend fellows bring their own laptops: this is in part so that people can come prepared with any software necessary for research.

Graduate Student Frequently Asked Questions

A: Fellows accepted several semesters in advance are notified via email but will not receive the official acceptance letter until the semester before they depart. An advance acceptance, including the time frame, is provisional until the acceptance letter is issued and advisor approval is received.

A: Several months before departure, an email containing a link to NYU Traveler's Egencia will be sent containing instructions on selecting an itinerary that is then subject to approval by the GRI office. Once approved, the fellow must confirm the itinerary via email. It will then be purchased by GRI. See the Student Handbook for more information.

A: No. As stated on our website, we do not identify or provide housing for fellows. We may have some information provided to us by sites for some locations which we will circulate, but this is not the case for every site.

A: This program is for graduate students who are already working on a research project as part of their degree progress. In the case of PhD Candidates, this normally means their dissertation. Master's Candidates work on a thesis or a similar, in-depth, long-term project. The program is designed to give students access to archives, museums, and a general office space that they may not have at Washington Square.

A: Yes. Our office is willing to provide a ticket with dates that extend longer than the fellowship, provided that it is not significantly more expensive and that the stay does not violate visa restrictions. In the event that the fellow has already secured travel, the ticket cannot be substituted for other trips. See Student Handbook for more information.

A: Yes. As in New York, IRB approval or exemption is absolutely necessary for anyone working on research that involves human subjects. This includes, but is not limited to, interviews and surveys. Applicants must confirm exemption or provide proof of approval in order to participate in the program.

A: It depends on what is offered and required as part of your current fellowship. Monetary funding and housing are compatible with the GRI fellowship, however, residence at the site is an important part of a GRI fellowship. As such, it is not appropriate for scholars who expect to travel frequently, require little or no use of the office and/or already have an office as part of a fellowship. Also, as GRI fellows may not work while in residence, those teaching as part of a different fellowship (or otherwise working) are also ineligible. Further, it is important to check the terms of any current fellowship to see that they will allow participation in other fellowship programs.

A: Not all funding is still granted if the recipient is abroad, so applicants are strongly encouraged to check the terms of any funding prior to applying for a GRI fellowship. MacCracken funding CAN be received while conducting research abroad, but this is not the case for all funding.

A: No. The research community enabled by the institutes is a large component of the program. While there are no stipulations as to how many hours or days per week fellows must be in their office (it is expected that fellows will make trips to archives and libraries), the program is for those who intend to use the office space provided and participate in life at the site.

A: No. GRI is not a degree granting program: it is not possible to participate in this program for credit, nor take/audit classes at the site. Rather, it is designed to provide support for graduate students who are conducting research for a dissertation or thesis. Generally, graduate student fellows have completed their coursework.

A: Yes, international students must check in with Office of Global Services prior to departure, bring with them a printout of the email indicating advisor approval and confirm that they can travel without violating the terms of their visa. Also, international students should consult GlobalChek Plus, a tool for members of the NYU community to get personalized immigration information for trips taken for official NYU business. Find a link to FAQs about this tool and login instructions here. Students can consult with an outbound travel representative at OGS for further support after consulting this tool.

A: Yes. Fellows may use GlobalChek Plus and contact an outbound advisor at NYU's Office of Global Services (OGS). GlobalChek Plus is a self-service visa and immigration program specifically calibrated for use by the NYU community. Members of the NYU community can use this tool to find personalized information about their visa and immigration needs while traveling outside of the United States for official NYU purposes. Fellows planning longer trips should use this tool prior to purchasing tickets. It is strongly recommended that International Students consult GlobalChek Plus soon after acceptance so that any arrangements to secure a visa can be made well in advance. Find a link to FAQs about GlobalChek Plus, including login instructions, here. Students can then contact OGS with questions at ogs.outbound@nyu.edu, identifying themselves as GRI fellows, and including the site and desired length of stay in the message.

A: Yes. Master’s Candidates who can only be abroad during the summer may apply to spend up to two months in Prague. We have reserved the Prague site for June and July specifically to address this need. Summer fellowships are also available in Tel Aviv during June and July.

A: It depends. We host fellows only at Prague and Tel Aviv during the summer. Doctoral Candidates may apply to spend time at either site during June and July, however, Doctoral Candidates interested in Prague should note that priority will be given to Master’s Candidates.

A: No. GRI students may only spend one semester abroad during an academic year. In rare cases, exceptions have been made to have students stay longer, space permitting, but for office use only - no additional per diem or travel support is provided and the stay is, of course, subject to visa regulations.

A: Yes. Students may apply again after participating but for a different academic year only. These applicants will automatically be waitlisted until all first-time applicants are placed. See Student Handbook for more information.

A: Yes. However, it’s important to note that priority will be given to first-time applicants to the program. If applying for both programs at the same time it’s best to keep this in mind and note first-choice preference in the application.

A: Yes. Most plans offer some coverage while traveling. However, GRI will purchase additional travel insurance from HTH Worldwide for students for the duration of the fellowship (dates of workspace assignment). This company provides an extensive plan of medical coverage while traveling outside of the US. Fellows traveling abroad significantly longer than the fellowship must arrange to extend this coverage at their own expense, per NYU mandate.

A: You will receive an email from HTH upon enrollment (usually one month prior to departure). Check your spam folder if you have not received it by then. You can print out a copy of the insurance card at hthworldwide.com. Inquiries regarding enrollment can be sent to customerservice@hthworldwide.com

A: The standard NYU student plan provides sufficient travel insurance coverage for a visa. You can get a letter showing coverage by the NYU plan by calling CHP at 877-373-1170. This is useful if you are applying early and have not yet been enrolled in HTH Worldwide. If you wish, you can apply for a visa with proof of insurance from HTH but this can only be done after you have been enrolled in the system (you will be notified by email). There is no advantage to showing coverage from one company versus the other in applying for a visa.

A: No. Software must not be added to or removed from GRI computers. We recommend fellows bring their own laptops: this is in part so that people can come prepared with any software necessary for research.