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……………………..
December 2011
Volume 1, Issue 30
Inside This Issue….
o Enhancements
o Project Updates
o Follow Up
o Highlights
Page 1 of 3
The CORE Flyer
The Newsletter of CORE Oklahoma
Enhancements
The Human Capital Management Team has completed the following enhancements:
• Centralized Child Support Reporting for “OKLA CENTRALIZED SUPPORT REGISTRY” Vendor ID ”0000190715”, Effective Oct 24, 2011 the DCAR group started paying all child support payments going to Vendor 0000190715, Ok Centralized Support Registry, on a weekly basis for payrolls that paid the previous week. An example if a payroll advice is dated October 17 thru 21st the payments will be pulled on the 24th and sent to DHS. This process does away with the payroll to AP process for DHS Child Support Payments only.
• Fiscal Year Reporting for Dept of Wildlife Deferred Contributions – A new report based on Fiscal year totals was created for the Department of Wildlife for their Retirement reporting.
• New OPERS Retirement Code “S” for Newly Elected Officials effective 11-1-2011. Due to legislation passed this year all Newly Elected Officials hired effective 11-1-2011 will need to be enrolled in the new OPERS retirement plan with a code “SROPS”
• Home Address and Zip Codes must be added for all New Hires – Due to reporting requirements, we had to make the Home Address and Zip Codes a must enter field on the Employee Record. 
Project Updates
Higher Education Payroll Implementation
The Higher Ed Implementation Team began training in September working with technical, human resources, and payroll representatives from the Oklahoma State University, Connors State College, Langston University, Northeastern Oklahoma A&M College, Panhandle State University, Rose State College, University of Central Oklahoma, Cameron University, University of Oklahoma Health Sciences Center, and Health Sciences Center ensuring data being interfaced meets all established criteria. The universities listed above are broken into two (2) groups. The Go-live dates have not been determined. 
Grants Provisioning
We are pleased to announce that OCAST is now accepting applications through the Grants Provisioning software. This is the first agency to roll-out this functionality utilizing the new software. We are currently working on the payment integration with PeopleSoft to facilitate the payment process for the sub-grantees. If you are interested in learning more about this project, please contact the OSF Help Desk at helpdesk@osf.ok.gov or (405) 521-2444.  …………………….
Stay up-to-date with CORE Oklahoma Activities on the website: http://www.ok.gov/OSF/CORE// and the CORE Calendar at: http://www.ok.gov/triton/modules/calendar/calendar.php?calendar_seq=6
General News
Fax: 405.522-3591
Phone: 405.522.1700
Oklahoma City, OK 73105
3115 N. Lincoln Blvd.
CORE Oklahoma ……………………..
The CORE Flyer
…………………….
December 2011
Volume 1, Issue 30
The Newsletter of CORE Oklahoma
Fax: 405.522-3591
Phone: 405.522.1700
Oklahoma City, OK 73105
3115 N. Lincoln Blvd.
CORE Oklahoma
General Ledger/Project Costing
Loren Turner
Budget
Robin Trail
Change Management/Training
Jeanie Robards
Project Coordinator
Hanh Minson
Technical
Fred Cantrell
Phase II Lead/Inventory/Purchasing
Ronney Maxwell
Higher Education
Lucille Hicks
CORE Director
Mike Hedrick
Accts Payable/Asset Management
Patricia Garcia
Enterprise Learning Management
Stacy Bonner
Security
Human Capital Management
Linda Belinski
Carol Barton
Accounts Receivable/Billing
Mark Adkinson
CORE Team Leads
CORE Projects
Page 2 of 3
Project Updates, (cont.)
Financials Analytics
On Tuesday, November 29th, OSF and eVerge will be hosting a kick-off meeting to demo the Financials Analytics product and then will be rolling-out this functionality beginning sometime in December. This product will provide reports and dashboards noting key metrics for General Ledger, Accounts Payable and Accounts Receivable subject areas. In addition, it utilizes a business intelligence reporting tool that will give agencies ad-hoc reporting capabilities.
There will be two kick-off sessions on Tuesday, November 29th – one at 10:00am and one at 1:30pm at the Concourse Theater. Please plan to attend one of these sessions. 
Licensing
We are continuing to working on the design and prototype models for two (2) of our pilot agencies. In addition, the Department of Health has begun the initial analysis phase to outline their numerous types of licenses. This centralized system will provide many benefits including centralized maintenance and support, consistent look and feel for users, configurable software and integration with the state’s credit card processing partner. The first go-live is scheduled for January 2012. If your agency issues licenses and/or permits and you are interested in learning more about this project, please contact the OSF Help Desk at helpdesk@osf.ok.gov or (405) 521-2444. 
Manager Self Service
Manager Self Service provides paperless time entry functionality to employees and managers. In addition to being able to update timesheet for leave online, view timesheet history, employees and managers are also able to view leave balances online. Timesheet and leave balances can be accessed from anywhere with an internet connection 24/7.
The Board of Nursing and Employee Benefit Council will be going live on Manager Self Service December 1st, 2011. Later in 2012 some of the departments within the Department of Rehab Service will be implemented. This will bring the total number of agencies to fourteen implemented. If your agency is interested in Manager Self Service, please submit a help desk case.  The CORE Flyer
……………………..
December 2011
Volume 1, Issue 30
The Newsletter of CORE Oklahoma
Page 3 of 3
Fax: 405.522-3591
Oklahoma City, OK 73105
3115 N. Lincoln Blvd.
CORE Oklahoma
……………………
Phone: 405.522.1700
CORE Projects
Project Updates, (cont.)
Department of Transportation
The ODOT/RAMP and CORE Team have begun Integration Testing and are working through the data file issues that always seem to arise with every implementation. Many scripts have been developed to ensure the users thoroughly test the system functionality. The training plan for all ODOT users has almost been completed. The ODOT Training Division will administer the training plan. Both the ODOT/RAMP and CORE Teams have been working hard toward a successful implementation in 2012. 
Treasury Bottomline Project
The Bottomline Project will replace the old Treasury legacy system called ACES. The ACES system manages payment data moving between the agencies and the Treasurer, The current system is an obsolete COBAL-based system. The mainframe it runs on is being eliminated. The new Bottomline system will also integrate with the Treasury PeopleSoft Cash Management System that will be installed in 2012. 
Follow Up
Asset Management Implementation
The team is developing a plan to consolidate the IT assets and will be notifying agencies to provide a list of their IT assets and their corresponding, locations, custodians, and financial information.
Currently, there are eleven agencies live on Asset Management. If your agency is interested in implementing Asset Management, please contact the helpdesk at 521-2444. 
Highlight
Mark Adkinson – Lead Treasury Bottomline Project
We would like to acknowledge Mark Adkinson for stepping up to the plate in October to complete the Treasury Bottomline Project. The project will replace the ACES system and provide the state with greater capabilities in the future when the PeopleSoft Cash Management module is implemented in 2012. Mark has taken hold of the project and moving it toward a successful implementation. Thank you Mark for your dedication. r
Volume 1, Issue 30
December 2011
……………………..
The CORE Flyer
The Newsletter of CORE Oklahoma
…………………….
CORE Oklahoma
3812 N. Santa Fe. Suite 100
Oklahoma City, OK 73118
Phone: 405.522.1700
Fax: 405.522-3591
CORE Projects

……………………..
December 2011
Volume 1, Issue 30
Inside This Issue….
o Enhancements
o Project Updates
o Follow Up
o Highlights
Page 1 of 3
The CORE Flyer
The Newsletter of CORE Oklahoma
Enhancements
The Human Capital Management Team has completed the following enhancements:
• Centralized Child Support Reporting for “OKLA CENTRALIZED SUPPORT REGISTRY” Vendor ID ”0000190715”, Effective Oct 24, 2011 the DCAR group started paying all child support payments going to Vendor 0000190715, Ok Centralized Support Registry, on a weekly basis for payrolls that paid the previous week. An example if a payroll advice is dated October 17 thru 21st the payments will be pulled on the 24th and sent to DHS. This process does away with the payroll to AP process for DHS Child Support Payments only.
• Fiscal Year Reporting for Dept of Wildlife Deferred Contributions – A new report based on Fiscal year totals was created for the Department of Wildlife for their Retirement reporting.
• New OPERS Retirement Code “S” for Newly Elected Officials effective 11-1-2011. Due to legislation passed this year all Newly Elected Officials hired effective 11-1-2011 will need to be enrolled in the new OPERS retirement plan with a code “SROPS”
• Home Address and Zip Codes must be added for all New Hires – Due to reporting requirements, we had to make the Home Address and Zip Codes a must enter field on the Employee Record. 
Project Updates
Higher Education Payroll Implementation
The Higher Ed Implementation Team began training in September working with technical, human resources, and payroll representatives from the Oklahoma State University, Connors State College, Langston University, Northeastern Oklahoma A&M College, Panhandle State University, Rose State College, University of Central Oklahoma, Cameron University, University of Oklahoma Health Sciences Center, and Health Sciences Center ensuring data being interfaced meets all established criteria. The universities listed above are broken into two (2) groups. The Go-live dates have not been determined. 
Grants Provisioning
We are pleased to announce that OCAST is now accepting applications through the Grants Provisioning software. This is the first agency to roll-out this functionality utilizing the new software. We are currently working on the payment integration with PeopleSoft to facilitate the payment process for the sub-grantees. If you are interested in learning more about this project, please contact the OSF Help Desk at helpdesk@osf.ok.gov or (405) 521-2444.  …………………….
Stay up-to-date with CORE Oklahoma Activities on the website: http://www.ok.gov/OSF/CORE// and the CORE Calendar at: http://www.ok.gov/triton/modules/calendar/calendar.php?calendar_seq=6
General News
Fax: 405.522-3591
Phone: 405.522.1700
Oklahoma City, OK 73105
3115 N. Lincoln Blvd.
CORE Oklahoma ……………………..
The CORE Flyer
…………………….
December 2011
Volume 1, Issue 30
The Newsletter of CORE Oklahoma
Fax: 405.522-3591
Phone: 405.522.1700
Oklahoma City, OK 73105
3115 N. Lincoln Blvd.
CORE Oklahoma
General Ledger/Project Costing
Loren Turner
Budget
Robin Trail
Change Management/Training
Jeanie Robards
Project Coordinator
Hanh Minson
Technical
Fred Cantrell
Phase II Lead/Inventory/Purchasing
Ronney Maxwell
Higher Education
Lucille Hicks
CORE Director
Mike Hedrick
Accts Payable/Asset Management
Patricia Garcia
Enterprise Learning Management
Stacy Bonner
Security
Human Capital Management
Linda Belinski
Carol Barton
Accounts Receivable/Billing
Mark Adkinson
CORE Team Leads
CORE Projects
Page 2 of 3
Project Updates, (cont.)
Financials Analytics
On Tuesday, November 29th, OSF and eVerge will be hosting a kick-off meeting to demo the Financials Analytics product and then will be rolling-out this functionality beginning sometime in December. This product will provide reports and dashboards noting key metrics for General Ledger, Accounts Payable and Accounts Receivable subject areas. In addition, it utilizes a business intelligence reporting tool that will give agencies ad-hoc reporting capabilities.
There will be two kick-off sessions on Tuesday, November 29th – one at 10:00am and one at 1:30pm at the Concourse Theater. Please plan to attend one of these sessions. 
Licensing
We are continuing to working on the design and prototype models for two (2) of our pilot agencies. In addition, the Department of Health has begun the initial analysis phase to outline their numerous types of licenses. This centralized system will provide many benefits including centralized maintenance and support, consistent look and feel for users, configurable software and integration with the state’s credit card processing partner. The first go-live is scheduled for January 2012. If your agency issues licenses and/or permits and you are interested in learning more about this project, please contact the OSF Help Desk at helpdesk@osf.ok.gov or (405) 521-2444. 
Manager Self Service
Manager Self Service provides paperless time entry functionality to employees and managers. In addition to being able to update timesheet for leave online, view timesheet history, employees and managers are also able to view leave balances online. Timesheet and leave balances can be accessed from anywhere with an internet connection 24/7.
The Board of Nursing and Employee Benefit Council will be going live on Manager Self Service December 1st, 2011. Later in 2012 some of the departments within the Department of Rehab Service will be implemented. This will bring the total number of agencies to fourteen implemented. If your agency is interested in Manager Self Service, please submit a help desk case.  The CORE Flyer
……………………..
December 2011
Volume 1, Issue 30
The Newsletter of CORE Oklahoma
Page 3 of 3
Fax: 405.522-3591
Oklahoma City, OK 73105
3115 N. Lincoln Blvd.
CORE Oklahoma
……………………
Phone: 405.522.1700
CORE Projects
Project Updates, (cont.)
Department of Transportation
The ODOT/RAMP and CORE Team have begun Integration Testing and are working through the data file issues that always seem to arise with every implementation. Many scripts have been developed to ensure the users thoroughly test the system functionality. The training plan for all ODOT users has almost been completed. The ODOT Training Division will administer the training plan. Both the ODOT/RAMP and CORE Teams have been working hard toward a successful implementation in 2012. 
Treasury Bottomline Project
The Bottomline Project will replace the old Treasury legacy system called ACES. The ACES system manages payment data moving between the agencies and the Treasurer, The current system is an obsolete COBAL-based system. The mainframe it runs on is being eliminated. The new Bottomline system will also integrate with the Treasury PeopleSoft Cash Management System that will be installed in 2012. 
Follow Up
Asset Management Implementation
The team is developing a plan to consolidate the IT assets and will be notifying agencies to provide a list of their IT assets and their corresponding, locations, custodians, and financial information.
Currently, there are eleven agencies live on Asset Management. If your agency is interested in implementing Asset Management, please contact the helpdesk at 521-2444. 
Highlight
Mark Adkinson – Lead Treasury Bottomline Project
We would like to acknowledge Mark Adkinson for stepping up to the plate in October to complete the Treasury Bottomline Project. The project will replace the ACES system and provide the state with greater capabilities in the future when the PeopleSoft Cash Management module is implemented in 2012. Mark has taken hold of the project and moving it toward a successful implementation. Thank you Mark for your dedication. r
Volume 1, Issue 30
December 2011
……………………..
The CORE Flyer
The Newsletter of CORE Oklahoma
…………………….
CORE Oklahoma
3812 N. Santa Fe. Suite 100
Oklahoma City, OK 73118
Phone: 405.522.1700
Fax: 405.522-3591
CORE Projects