Simple tips to help you plan your party

Planning a party, especially for adults, is not easy and should not be taken lightly. If the party is going to be attended by business people or professionals, or if you are throwing the party for commercial purposes or business, you need to make sure you have all the details taken care of. Indeed, you will quickly find out that the key skill you need when planning a party is attention to detail. You can delegate everything else, you can't delegate attention to detail. You can outsource tasks that involve coordinating with and negotiating with people, you can delegate the registration portion of the event. You can easily hire out for the logistics portion of the project. But the key task you cannot outsource or delegate is attention to detail. You have to have an eye for the whole project as a whole since this is what makes the difference between presiding over an awesome and successful event and sheer disaster. The bad news is that it only takes a few details to be 'off' for things to go badly wrong. The difference between an awesome event and a disaster are a few details that go wrong. It just takes a slight change for people to walk away from your event shaking their heads.

How to plan your party like a winnerThe first step to planning a successful event is to categorize all the different parts of your party. Categorize the different tasks into a few general headings like transportation, security, logistics, venue, registration, program, and other categories. After you have organized the different event parts into categories, you should then list out the different 'best of breed' providers for these categories. You should list up to five different providers to ensure that you can find providers that will produce quality at an affordable price. This is the easy part. Now comes the more difficult part. You have to create a checklist regarding the quality expectations you have for each provider. You have to be realistic and also keep in mind that the quality of their performance also depends on how well they coordinate with the other service providers. You can't look at your providers in a vacuum. You have to assess them as a coordinated group. Once you have your quality checklist taken care of, you can then start contacting providers separately and making sure they understand what your needs are and what your standards are. You can then start delegating the coordination to difference members of your team. These team members must always be in communication so nothing falls between the cracks. Plan your party right-it is all about attention to details.