Search

Use the search box in Wrike’s Workspace to quickly find relevant work. From one place, you can search for Tasks, Folders, Projects, Request forms, Reports, or other members of your account*. Results are grouped by category to make it easier to see what something is and you can use search commands to search for Tasks, Folders or Projects based on specific criteria.

* Available for Regular Users.

Important Information

File names are taken into account when you search, but you can also use search commands to search exclusively by file name.

Use an * in the search box to search items by part of a keyword.

Put quotation marks around search requests that contain more than one word to search for an exact phrase.

Search

Search for Tasks, Folders, Projects, Request forms, Reports, and users from the same search box:

Click in the search box 1 located in the Workspace’s upper right-hand corner.

Type an item’s or a person’s name, use keywords to search, or ID number.

Select the item you’re looking for from the list when it appears.

By default, you search all items you have access to.

Tips

Right-click on an item in the dropdown to copy a hyperlink to it or open it in a separate tab. You can also click on your mouse's scroll wheel to open an item in a separate tab.

Check the box below the search field to include only items from the current Folder or Project.

Show Full Search Results

Click "Search" 2 to open a list of tasks that match the search criteria.

Click "Show more" 3 (and then "Show all" if there are a lot of results) to see a full list of results that match the search criteria.

Tip: Click "Back" in the full search result list to go back to the view that was open before you searched.

Search Algorithm

An item’s title is prioritized when searching but information from other fields is also taken into account.

When You Search For

Wrike Takes Into Account

Tasks

Title, description, comments, assignees, people who left comments to a task, task creator, people @mentioned in comments, file names

Folders and Projects

Title, description, comments, file names

Users

Name, email, phone number, city, User Group, job title

Reports

Title, Report owner’s name

Request forms

Title, description

Search Commands

You can use several search commands simultaneously, just make sure to separate them with a space.

Search Tasks, Folders, and Projects containing the keyword in comments

comment:Michael Sullivan

Search for items containing words Michael and Sullivan in comments

completed: (>,<,=)YYYY-MM-DD

Search Tasks, Folders, and Projects completed earlier than, later than, or on a certain date (today, this week, this month)

completed:this month

Search items completed this month

created: (>,<,=)YYYY-MM-DD

Search tasks created earlier than, later than or on a certain date (can also be used with today, this week, this month)

created:>=2014-04-03

Search tasks created on or after April 3, 2014

description:

Search Tasks, Folders. and Projects containing a keyword in its description

description:technical review

Search items containing words technical and review in a description

due: (>,<,=)YYYY-MM-DD

Search tasks which are due earlier, later or on a certain date (today, tomorrow, this week, this month)

due:this week

due:next week

Search tasks which are due this week

duration: (>,<,=)Nd, or Nh, or Nm

Search tasks with a specific duration

duration:<1h

Search tasks with a duration less than 1 hour

file:

Search Task, Folder, and Project attachments containing the keywords in their name or extension (with asterisk before the extension)

file:logofile:*jpg

Search item attachments containing the word logo in title

Search task attachments with extension jpg

folder:

Search tasks included in a specific Folder or Project

folder:Approved

Search tasks tagged with Folder Approved

ID

Search for Tasks, Folders, and Projects by entering their job number into the search box

123456789

Search for the item which has this job number

notin:

Search Tasks, Folders, and Projects not included in the Folder

notin:”Under Review”

Search items not included in the Folder Under Review

priority:high

priority:normal

priority:low

Search tasks based on importance

priority:low

Search tasks which have their importance set to “low”

start: (>,<,=)YYYY-MM-DD

Search Tasks, Folders, and Projects which start earlier, later or on a certain date (today, tomorrow, this week, this month)

start:tomorrow

Search items which start tomorrow

title:

Search Tasks, Folders, and Projects containing the keyword in title

title:upgrade

Search items containing the word upgrade in title

updated: (>,<,=)YYYY-MM-DD

Search Tasks, Folders, and Projects updated earlier, later or on a certain date (today, this week, this month)

updated:today

search items updated today

Filter (Search) Folders and Projects

Click the filter box 1 located in the Workspace's upper left-hand corner.

Begin typing the name of the Folder or Project you are searching for.

Click on the appropriate Folder or Project when it appears in the Folder tree.

Recent Tasks

Recent tasks shows you the 10 tasks you’ve most recently opened. To see your most recently viewed tasks: click in the search box 1 in the Workspace's upper right-hand corner.

To see more tasks, click "More recent tasks". 2 You'll see tasks grouped into the following categories based on the date you viewed them: today, yesterday, this week, last week, this month, last month, older.