Leaving the University

When you end your employment with the University of Arkansas for any reason, including
resignation, retirement or termination, this page will guide you through the termination
process.

Notification

Resignation

If you find it necessary to resign from your position at the university, you should give as much advance notice as possible,
generally at least two weeks. Submit a signed resignation notice to your immediate
supervisor or department head. For example, "I am resigning my position of [job title]
effective [date]."

Retirement

If you are planning to retire, you should discuss your intentions with your supervisor as early as possible to
give your department time to prepare. You may be eligible for retiree privileges.

Termination

Arkansas is an employment-at-will state. If you are terminated or your position is eliminated, you will receive written notice from your supervisor or department that provides
the following:

Final Paycheck

If you resign, retire or are terminated with 30 or 60 days notice, you will receive
your final paycheck on the next regularly-scheduled pay date.

If you are terminated with cause, you will receive your paycheck after the Payroll
Office has received notice from the department of immediate termination. All leave
must be entered before your total compensation can be paid. Final paychecks will be
mailed to your address on record in the BASIS system. Contact HR at 479-575-6204
if you have any questions about your final paycheck.

To ensure receipt of Form W-2 for income tax purposes, contact the Payroll Office
and provide a correct home mailing address on or before December 31.

Settle all accounts with the University of Arkansas to avoid final paycheck reduction.

Lump Sum Leave Payment

You will receive a lump sum payment for up to 240 hours of accrued, unused annual
leave. In most cases, the lump sum payment is made on the 15th of the month following
the month employment ended. Non-exempt employees will also receive payment for any
compensatory time accrued as a result of approved overtime and accrued holiday time.

Unused sick leave may be donated to the Catastrophic Leave Bank by full-time employees. Employees can also choose to donate their annual leave instead
of receiving payment for it or donate any annual leave in excess of 240 hours.

Refer questions or concerns about leave or compensatory time to your department. Contact
HR at 479-575-7618 with questions that cannot be addressed by the department.

Benefits

If you are covered by the university's medical, dental and/or vision insurance plans
when you end employment, you may temporarily continue your coverage at your own expense
under the Consolidated Omnibus Budget Reconciliation Act (COBRA). You will be contacted by CONEXIS concerning your COBRA rights. If you have questions
or concerns before this period, contact HR at 479-575-5351.

Several catastrophic care benefits, including life, disability and long-term care insurance, can be continued after
you leave the university, either by paying premiums directly to the provider or by
converting your coverage to a private policy. See the individual pages for each plan
for details on continuing coverage.

University Recreation membership is canceled effective on your termination date. Contact
University Recreation at 479-575-4646 with questions.

Transit and Parking

You are responsible for returning your parking decal to Transit and Parking. Failure to do so can result in a payroll deduction for the remainder of the fee
owed.

If you resign, retire, or are terminated with 30 or 60 days notice, contact Transit
and Parking at 479-575-4666 prior to your termination date to return your decal and
receive a temporary pass for the remainder of your work at the university.

Keys

Keys are not transferable and must be promptly returned to the Key Office, not your
department. Failure to return all keys can result in a payroll deduction. Contact
the Key Office at 479-575-2255 with questions.

Online Accounts

When you leave the university, your university accounts will be deleted. You will
no longer be able to access ISIS, Blackboard Learn, wireless, the computer labs or
other online university services. In addition, all email, personal websites and MyDocs
files will be purged. IT Services recommends that users who are leaving the university
back up online files and forward UARK email to an external email account. For more
information, see IT Services: Leaving the University or contact the Help Desk at 479-575-2905.

Grievances

Employees terminated for cause are eligible to file a grievance under the University Grievance Procedure. Direct questions or concerns to J’onnelle Colbert-Diaz, Personnel/Grievance Officer
at 479-575-5333.

Subsequent Employment

If you end your employment in good standing, you are eligible for rehire at the University
of Arkansas. For employment opportunities, visit the Careers website.

Unemployment Assistance

For unemployment assistance, contact the Arkansas Department of Workforce Services
at 479-521-5730.