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Healthcare

Healthcare Workforce Management - Celayix provides best of breed healthcare and medical scheduling software. We serve many types of healthcare organizations, including in home healthcare and home care services.

Monitor employee attendance in real-time by generating automated alerts for missed check-in, early check-out, and more

Offer staff flexibility to self-schedule for shifts while still accounting for caregiver qualifications, rest breaks, compliance and more

Celayix Software offers healthcare employee scheduling software for medical offices (dentists, doctors and other professionals), home healthcare, extended care facilities, hospices, and more. Celayix can help free up your time to focus on more important tasks such as the patient, the required paperwork, payment collections, and many other tasks.

Healthcare companies are focused on providing top notch patient care. Providing a high level of care starts with healthcare workers and nurses knowing exactly what they are required to do and when the work needs to be completed.

Although the frontline healthcare workers are the ones that interact with the patient directly, admin staff (including scheduling, payroll and billing) are just as critical to the success of the organization. Celayix Software has worked with many types of healthcare organizations including home healthcare, hospitals, care homes, and others to ensure that the back office is run as efficiently as possible.

Frontline healthcare workers need to know details about when the shift starts and ends, where they need to be, and what tasks need to be completed (for home visits).

Celayix provides a solution that allows schedulers to build and manage schedules based on the needs of the patients and the business. In creating the schedule, the scheduler can take into account qualifications, skills, overtime rules and any other rules that are specific to the company.

Celayix can then have the scheduler assign staff to each shift, have the system automatically (autofill) assign staff to the open shifts, or even have staff pick shifts that fit their schedule. All of these methods, and others, follow any rules that have been set.

For over a decade Celayix employee scheduling and time and attendance software has been utilized by a myriad of health care providers to effectively manage and monitor thousands of stationary and mobile health care workers.

“Celayix has had a snowball effect. Clients are happier and getting better care, employees are happier, and administrators are happier. It’s brought a whole new level of consistency and control.”

~Jamie Smith, Lead Administrator
In-Home Health Care

Celayix has proven to successfully solve common employee scheduling, communication and time and attendance problems specific to the health care sector. By streamlining health care workforce management processes with Celayix’s line of software products, organizations are able to save both time and money.

Customize billing to insurance agency and client requirements, without time consuming multiple data

Analyze Business or Facility Operations

Automate the transfer of payroll, billing and client costing data to payroll and financial software

Analyze profitability by client, staff and more

Maximize revenue by ensuring hours worked are correctly billed

Health Care Case Studies

Read our most recent case studies from successful health care operations to hear first hand, how Celayix’s workforce management software has saved both time and money.

Benefits

Celayix provides benefits to many areas within the healthcare sector including home healthcare, care facilities, dentist and doctors’ offices, hospitals, and more. Whether you are scheduling support staff, care aides, nurses, doctors or any other workers, Celayix can reduce the overall time spent on scheduling by up to 95%. Celayix can also help you reduce the errors that may be occurring due to manual processes that are currently in place. With Celayix’s overall platform, schedules can be checked by staff at any time from their phone or computer and supervisors who may be managing multiple clinics or locations and possibly hundreds of staff, can quickly deal with issues using the supervisor app.

Home Healthcare

The desire to remain in one’s home for as long as possible has driven huge growth in the home healthcare market. One report estimates that the market will achieve a compounded annual growth rate of almost 8% growing to well over $517 billion globally by 2025. Celayix can help your home health business achieve the level of growth it desires while managing your overall admin costs. When scheduling, many things need to be considered including patient needs, nurse qualifications, whether staff are onsite at the correct time, and ensuring they know what tasks need to be completed. Once the work has been completed, you need to make sure that the payroll is accurate. Celayix will help you achieve the necessary efficiencies you need to manage and grow your business while also meeting any specific recordkeeping requirements mandated by local and state agencies. For further time savings, some of our existing home health care customers allow their caregivers and nurses to pick the patients (or shifts) that best fit their personal schedules. This increases employee engagement and allows the scheduler to focus on filling only those shifts that remain.

Finally, we understand that you need to bill your clients and with the optional, flexible billing module, you can generate accurate billing data and export it to whatever financial system you use. This ensures that you have all the necessary info to provide to private clients or public agencies that may be providing funding.

Easily monitor the attendance of your remote home care workers.

Care Facilities

Care facilities may be providing specific care or a combination of different care models depending on their patients. As the number of alternative care approaches increases, so does the complexity with managing staff. Some of the specific challenges around scheduling that faced include ensuring the right qualifications are available, supporting specific shift patterns, collecting and including time-off and availability requests and finding replacements for staff that cannot make it to work. Celayix will allow companies to enter in their business rules and ensures that these are met when scheduling staff. Some of the specific rules that are supported include overtime rules, required time off between shifts, certifications and qualifications. In addition, certifications and qualifications along with their expiry dates can be stored in the system.

Professional Offices

Running a full-time practice and managing staff is a challenge. Celayix can help save time in scheduling staff so that offices can focus on business operations. This allows doctors, dentists, and other health professionals to focus on their patients and other areas of the business and simplify the admin operations.

The Celayix software platform has many other benefits which organizations can take advantage of including:

Spending more time on revenue generating opportunities by spending less time on manual tasks such as data entry

Monitoring attendance automatically by using alerts rather than manual processes saving time and reducing errors. It also ensures that staff are where they are supposed to be at the time they are supposed to be there

Creating custom schedule templates based on a variety of methods including patients, rotations, or some other custom way

Quickly finding replacement staff for last minute schedule changes based on availability, skills, preferences, and more

Providing real-time access of schedules to staff at all levels of the organization, 24/7/365

Automating the collection of availability and communicating shift details, time off requests, and more in real time

“Celayix has had a snowball effect. Clients are happier and getting better care, employees are happier, and administrators are happier. It’s brought a whole new level of consistency and control.”

Healthcare

Solution Review Challenges With changes to the West Virginia Title XIX MR/DD Waiver Program, the health center was facing new laws that would impose penalties if they failed to schedule employees with the correct certifications and training. The organization could...

Healthcare

Automated scheduling and time tracking come to the rescue of a health care company which took at least 20 hours a week to complete using an Excel spreadsheet. Processing billing and payroll from manual time tracking demanded nearly a full-time contract accountant. Office staff were consumed with calls from employees and clients. That all changed with Celayix.