9 Dipl.-Ing. Helmut Fallmann Mitglied des Vorstandes Member of the Managing Board Leopold Bauernfeind Mitglied des Vorstandes Member of the Managing Board Letter from the Managing Board Dear shareholders, Ladies and gentlemen, Company-relevant business processes operate on an entirely digital basis and without media discontinuity they are handled quickly, cost-effectively and independent of location. This was our vision when we founded Fabasoft back in Since then Fabasoft has realised these objectives together with innovative clients in the public and private sectors step-by-step and from one process to the next. After working for around 25 years on this topic these objectives seem to be more relevant than ever before. There are many reasons to believe that the engines driving the widespread digital handling of business processes have only just changed up a gear. An enormous boost can of course be felt for the time being from the new end devices which follow our every step. Content on smartphones and tablets is already generated in digital form and does not have to be digitised using sophisticated processes. The working results of value-adding business processes in companies and authorities on these devices is also consumed again in digital form by customers. The process participants contribute to these working results regardless of time and place in the organisations covered by the process. In the German-speaking countries the upswing of digital processes is also being reflected in current legislation. The new egovernment act (planned to come into force in 2013) in Germany is geared towards bringing an end to the mandatory written form of numerous administrative processes, thus enabling universal digital use by citizens via simplified means of access. This legislation will also cover the specification and rules of digital file management at federal authorities. The idea is for the so-called replacement scanning of paper documents to give the digital representation of documents an original character. In Austria the new ICT Consolidation Act (2013) lays down binding ICT standards for the federal state in fields such as the standardised IT office workplace, content management and electronic file management (ELAK). This act also stipulates the binding use of electronic invoices in goods and service traffic with federal service offices. In Switzerland a directive on electronic business administration in federal authorities has stipulated since the beginning of 2013 that the federal administration should, as a rule, handle their business-relevant documents in electronic business management systems. No parallel filing systems for business-relevant systems are envisaged besides these systems. FABASOFT ANNUAL REPORT 12/13 7

11 These three examples come from fields in which Fabasoft has a tradition of strong involvement. For us they represent significant road maps and framework conditions for future opportunities of our business in the public sector. However, not only legal hurdles are falling. Cloud computing as an infrastructure frees the digital business process from the dictate and speed limit of internal IT. In cloud computing, IT resources from server architectures are provided as required, used and paid for over the internet. Convinced about the future of this use model we have also dedicated a major part of our product development and marketing resources to our cloud offering. Clients of international repute and numerous awards confirm this course. Letter from the Managing Board However, similar to the above examples regarding national legislation developments, cloud computing will be a key issue in the future and will require concentrated efforts at European level if Europe does not want to fall hopelessly behind in this crucial market of the future. Europe needs an impactful action plan with which it can achieve a basic consensus between European cloud companies. The demand for a United Clouds of Europe is incidentally in keeping with the European Cloud Strategy within the framework of the European 2020 initiative Digital Agenda for Europe. This strategy is intended to turn the single European market into the most competitive ICT market in the world by the year 2020, using among other things ultrafast internet connections. Three key steps are required in a European approach: firstly, uniform standards and certificates so that clients can compare cloud services. Secondly, reliable and fair contracts which regulate the type of data use and the responsibility for data ownership and data storage. And thirdly, the establishing of a European cloud partnership which members can use together to drive forward the cloud market. Europe needs certified minimum quality standards in infrastructure, data security and data protection. Moreover, users of cloud services must be certain that their data at European cloud providers are kept in European data centres. Uniform user contracts are required to provide additional legal safety. The source codes for the cloud services should also remain in their entirety in Europe. Providers also have to offer their services in a number of languages and with barrier-free accessibility for them to be used throughout Europe. The best possible protection of digital identities, search functions beyond all United Cloud Services of Europe and joint standards for support, the monitoring of user experience and reporting will continue to have an effect on the success of the measures taken. We think that these initiatives and market developments hold great opportunities for Europe in general and for Fabasoft in particular. This is why we are passionately committed to this, both in the framework of our product development activities and in our public relations. With our secure business-to-business cloud offering we wish to offer a European cloud option which is characterised by European values and achieves European value added. We invite you to take a look for yourself at our cloud offering: Go to for the opportunity to use our product Folio Cloud for document management and online collaboration free of charge. Put us to the test we look forward to your feedback! Linz, May 2013 Dipl.-Ing. Helmut Fallmann Leopold Bauernfeind Managing Board Fabasoft AG FABASOFT ANNUAL REPORT 12/13 9

13 Von links nach rechts/from left to right: Dipl.-Vw. Hans Spitzner, Dr. Peter Posch, Dr. Helmut Schützeneder, Univ.-Prof. Dr. Friedrich Roithmayr Report of the Supervisory Board of Fabasoft AG The Supervisory Board has fulfilled its responsibilities according to the provisions of law and the articles of incorporation in four sessions and two audit committee sessions in the 2012/2013 fiscal year. On these occasions the Managing Board provided extensive written and oral disclosure as to the business development and the position of the company and the Group companies. There were also informal discussions between the Supervisory Board and the Managing Board on a regular basis. Among the major issues being reported, discussed and scrutinised by the Supervisory Board was business performance in the respective quarters including budgetary comparisons, marketing and sales activities, the development of orders, the product portfolio, investments, human resources development, the employee stock option model and the budget for the fiscal year 2013/2014. The auditors appointed for Fabasoft AG, PwC Oberösterreich, Wirtschaftsprüfung und Steuerberatung GmbH, Linz, and the audit committee of the company s Supervisory Board have audited the annual financial statements in accordance with the Austrian Commercial Code as at 31 March 2013 (balance sheet, income statement including notes and management report). The consolidated financial statement as at 31 March 2013 in accordance with IFRS (balance sheet, statement of comprehensive income, cash flow statement, statement of changes in equity including notes and management report) was likewise audited by PwC Oberösterreich, Wirtschaftsprüfung und Steuerberatung GmbH, Linz, and by the company s audit committee. The audit of the annual financial statements and the consolidated financial statements did not give rise to any objections and both have been awarded an audit certificate. The audit committee of the company s Supervisory Board likewise raised no objections. Additionally, the Supervisory Board has taken note of the Corporate Governance Report. The Supervisory Board has approved the annual financial statements and the appropriation of the result proposed by the Managing Board in its meeting on 24 May The annual financial statements are hereby approved. Linz, May 2013 Dr. Friedrich Roithmayr h.c. Chairman of the Supervisory Board FABASOFT ANNUAL REPORT 12/13 11

17 Performance Profile About the Fabasoft Group Fabasoft is a European manufacturer of standard software products for the capturing, structuring, handling, approving, storing and finding of electronic documents. The performance spectrum of the company s products covers function categories such as enterprise content management, document management, electronic file management, business process management, enterprise search, digital cognition, information governance and compliance. These functionalities can be used as either on-premise installations in customers own data centres or as cloud services. Via a high-performance agile development environment, customer specific adaptations, specialist applications and industry solutions based on Fabasoft products can be implemented. Fabasoft egov-suite, sustainably developed in this way, is the leading application for electronic record management in the public sector within the German-speaking market. The Group is represented by subsidiaries in Germany, Austria, Switzerland, Great Britain and the USA. Furthermore, the company maintains sales and project partnerships in these and other countries. The Fabasoft AG, with its headquarters in Linz, Austria, acts as the Group s administrative body. The company employed a workforce of 204 on 31 March FABASOFT ANNUAL REPORT 12/13 15

19 Group Structure Fabasoft Group Performance Profile Fabasoft AG Honauerstrasse 4 AT-4020 Linz Fabasoft International Services GmbH Honauerstrasse 4 AT-4020 Linz Laxenburger Strasse 2 AT-1100 Vienna Fabasoft Distribution GmbH Honauerstrasse 4 AT-4020 Linz Laxenburger Strasse 2 AT-1100 Vienna Fabasoft R&D GmbH Honauerstrasse 4 AT-4020 Linz Technologiezentrum 17 AT-4320 Perg Laxenburger Strasse 2 AT-1100 Vienna Fabasoft Austria GmbH Honauerstrasse 4 AT-4020 Linz Laxenburger Strasse 2 AT-1100 Vienna Faba5 GmbH Honauerstrasse 4 AT-4020 Linz Mindbreeze Software GmbH Honauerstrasse 4 AT-4020 Linz Fabasoft Medical GmbH Honauerstrasse 4 AT-4020 Linz app.telemetry GmbH Honauerstrasse 4 AT-4020 Linz Fabasoft D Software GmbH THE SQUAIRE 14, Am Flughafen DE Frankfurt am Main Leipziger Platz 8 DE Berlin Luitpoldstrasse 3 DE Munich Fabasoft CH Software AG Spitalgasse 36 CH-3011 Bern Fabasoft Limited 5 Old Bailey UK-London EC4M 7BA Fabasoft Corporation 101 Federal Street, Suite 1900 Boston, MA 02110, USA Fabasoft AT Software GmbH Honauerstrasse 4 AT-4020 Linz Business Model The Fabasoft Group s business model is based on the sale of its own software products under the umbrella brand name Fabasoft and the provision of services related to these products. Products and services are sold to both private customers and clients in the public sector. In the private sector market access is carried out in some cases together with sales and implementation partners. Sales activities focus on companies that want to quickly and cost-efficiently implement electronic document management, records management, electronic collaboration internal and cross-company and the company-wide finding of information, on the one hand to achieve competitive advantage and on the other hand to fulfil ever increasing compliance requirements. Services are offered both as on-premises solutions and also as a cloud service, depending on the requirements of the customer. The product families Fabasoft Folio, Fabasoft egov-suite, Mindbreeze and Fabasoft app.telemetry form the core of this business. Fabasoft sees a particular unique advantage of its product offering in the integrated development environment for the agile and cost-effective creation, quality assurance and operational management of document-centric specialist applications. Public sector customers are predominantly supported by Fabasoft s own sales companies in Germany, Austria and Switzerland. Market access in these countries mainly takes place using a direct sales approach. The successful participation in public tenders is a key feature of this, especially in the case of business with new clients. Thematically, public sector business primarily centres around case and process management and egovernment. The Fabasoft sales organisations have their own project organisations. If needed, these companies also take over as general contractor for project implementation and realise additional and follow-up projects. In addition, the company endeavours to establish and develop project partnerships with local providers in new geographies. FABASOFT ANNUAL REPORT 12/13 17

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