Call to Order: G. Poulson, President,
called the meeting to order at 12:15 p.m.

a.Introduction of guests/visitors: None

b.Changes/additions to the agenda: None

c.Requests to address the board: None

Minutes: J. Wexler moved
approval of the February 23, 2011 minutes.P. Cox Seconded.Motion carried.
Bills for Payment/Financial Statements: G. Poulson & P. Cox reviewed the bills for
payment in the amount of $166,101.24 and moved approval.M. Nelson seconded. Motion carried.

President's
Report:There are
several vacancies on the board.Please
let Gary know if there is someone you know that would
like to serve.Gary thanked Sue Martin
for her time and dedication while serving on the board.Sue noted she had declined reappointment, but
may be reappointed due to unforeseen circumstances in Columbia County.

Approval of 2011
Annual Report:S. Martin moved
approval of the 2011 Annual report.J.
Harrington seconded.Motion
carried.The question was raised whether
there was a complaint process member libraries may use regarding the
system.On the annual reports that
member libraries submit to DPI, they must indicate if the system “did or did
not provide effective leadership and adequately meet the needs of the library.”
The decision “should be made in the context of the public library system’s
statutory responsibilities and the funding which it has available to meet those
responsibilities.” This year SCLS received five “did not provide” answers to
the question.If 30% of SCLS members
comprising 30% of the population indicate the system has not met their statutory
responsibilities, then DPI works with the members and system on a plan to
resolve the issues.The question was
raised if the letters from Verona and Cross Plains had been answered.Replies will be sent now that the entire
board has had time to review the letters.

Committee
Reports: None

Presentation:Lisa Strand, Wisconsin Library Association (WLA) Executive DirectorL. Strand distributed a handout stating WLA’s mission, background
information, key programs and services.She noted the Wisconsin Library Trustees and Friends website is a good
place to find updates to the trustee manual and asked that members pay special
attention to WLA emails with subject lines of “legislative alert” and “take
action.”

System
Director's Report:M. Van Pelt noted
a local facilitator will be hired to speak to our member libraries regarding
their concerns with Koha and their relationship with the system.

The ILS users group met March 6th and created a prioritized list of
projects for future development in Koha.There will be another upgrade to Koha the end of May and again in the fall.

WPLC, SRLAAW, and COLAND have been discussing the possibility of a statewide
ILS, statewide library card and system consolidation. Libraries and systems would like the ability
to find the best solution instead of having something imposed upon them.

COLAND is spearheading a project to provide books to local prisons.They are asking local churches to purchase
specific books and the SCLS delivery system has volunteered to assist with the
delivery of the books to the Department of Corrections.

An
updated schedule of the Board Education Topics was handed out at the meeting to
replace the copy attached with the agenda.

Administrative
Council (AC) Report:

Action
items at the meeting were the creation of a Marketing Work Group and a
Governance Review Work Group.

The
minutes may be viewed here: http://www.scls.info/committees/ac/index.html.

Other Business:

Information
sharing:
J. Harrington asked if there was someone in the system who helps libraries manage their volunteers.M. Van Pelt noted the Public Library Consultant would be able to help as
well as Carol Froistad at MPL.

S. Martin noted Shannon Schultz,
director at Portage, is offering Kindle classes as well as teaching seniors how
to use a computer.