Frequently Asked Questions

Q. Why must grants be routed early to the Office of Research Administration (ORA)?

A. In order to ensure that grants are submitted in proper format and with all the
information required in the grant application deadlines, the document is reviewed
by the staff and approved by
Dr. Deborah L. Smith,
Assistant Vice Chancellor for Research, our university's Authorizing Official. Their
comprehensive review must occur early enough to allow for revisions and for punctual
submissions.

Early Submission for Electronic Submissions

Q. Why are early submissions encouraged for electronic grant submissions?

A. We are encouraged to submit electronically in advance of agency final deadlines
to minimize risks associated with problems in transmission. There are applicants
who bravely submit very near the actual final agency deadlines. There have been situtations
where servers were overloaded and submissions were very slow or stopped altogether.

Budget: Non-paid collaborators

Q. Non-paid collaborators. Is there an NIH policy on non-paid collaborators, and
what is the proper procedure for including such collaborators in the application?

A. If a collaborator is contributing significant effort (generally 5% or more) and
the participation is considered critical to the conduct of the project, the person
can be classified as key personnel and listed on the budget. The fact that the contribution
is non-paid does not prevent the person from being listed as key personnel; however,
(s)he must be an employee of the grantee organization to be listed in the personnel
section. Employees of the grantee institution are not placed in the consultant category,
whether the contribution is paid or not.

Copyright for published materials

Q. Can I copy and distribute material posted on National Library of Medicine sites?