1. What happens when I report a student to Student Conduct and Ethical Development?

Student Conduct and Ethical Development requests the student to schedule a Conference
(meeting). Conferences are facilitated discussions between the Student Conduct Administrator
and the student regarding alleged violations of the Student Conduct Code. Executive
Order 1098 governs the procedures San José State University follows in student discipline
cases.

2. What will happen at this Conference?

Students will be informed of the student conduct process and the evidence that lead
to the alleged violation. Students will have the opportunity to tell the Student Conduct
Administrator their side of the incident. Students are asked to take responsibility
for violations and enter into an agreement with the University. If no agreement can
be reached, students can request a hearing.

3. Will I attend the Conference to give my side of the incident?

No, the referring party does not attend the Conference. Student Conduct and Ethical
Development meets with the student in a confidential meeting. In the event of a hearing,
the referring party may be called to provide facts on the case.

4. Will I be told the results of the case?

Federal law protects the privacy of educational records as dictated by the Family
Educational Rights and Privacy Act (FERPA). Decisions regarding disclosure of the
case results will be determined by legitimate educational interest. In following campus
protocol, the Office of Student Conduct & Ethical Development will inform faculty
via email of the sanction outcome for academic dishonesty cases.

5. What if I don’t want to ruin the student’s life or keep them from getting into
a graduate school, or from getting a job?

As an educational institution one of our primary goals for the campus disciplinary
process is to help students learn from their mistakes. Usually, no permanent records
are retained, and nothing goes on a student’s transcripts regarding specific behavior
or actions. Disciplinary probation, suspension or expulsion will be noted on student
transcripts with varying degrees of time. Disciplinary records are confidential and
generally cannot be released to others without the student’s consent. In all but a
very few cases, a student discipline record will not prevent one from applying and
being admitted into medical, law, dental, or other professional or graduate schools.

ACADEMIC INTEGRITY REPORTING PROCESS

Instructor suspects a student has violated the Academic Integrity Policy.

Keep the original copy of the assignment/paper/exam, if the student asks for his/her
work back, provide them with a duplicate copy.

Do not assign a grade or grade penalty to the assignment until you have met with student
and you have determined whether or not the student is going to accept responsibility
for the violation.

Inform the student that you have concerns with the assignment and you would like to
discuss it. If more than one student is involved, meet with each student individually.
Ask each student to bring a copy of their work and their reference materials to the
meeting.

If you have identified the sources yourself, have them available for reference during
the meeting.

From this meeting the instructor should get a sense of how the student constructed
the assignment or that he/she did violate the academic integrity policy.

If the student admits to violating the academic integrity policy, the instructor may
then assign a grade penalty. If the student denies violating the policy but the instructor
is convinced otherwise and has the documentation to prove otherwise, the instructor
has the following options:

Oral Reprimand

Re-do Assignment

Lower Grade on the Evaluation Instrument (assignment, test, quiz)

Failure on the Evaluation Instrument (assignment, test, quiz)

Reduction in Course Grade

Failure in Course Grade

Fill out the online reporting form for violations to the Academic Integrity Policy.