Complete a task and send an update

Keyboard Shortcuts

With Outlook tasks, use the % Complete control to mark progress as a percentage; use the Status control to mark progress as Not Started, In Progress, Completed, Waiting on Someone Else, or Deferred. If the task was assigned to you using Outlook or another application like Microsoft Project, the task owner will be automatically notified of changes to % Complete or Status. Set the % Complete to 100% or the Status as Completed to mark the item as Complete. If the task is assigned, the task owner will receive notification of completion.

- [Voiceover] If I've completed a task,…I can always simply right click on it…and mark it as complete.…If that task was delegated to me,…and the original owner of the task asked for an update,…they would receive one at this point.…But I can send an update to a task…even if it was never delegated to me…as a way to report on progress.…To do that, I need to actually open the task.…So I have a task to Share Calendar details with the Exec,…and I was asked to do this by Victor.…

I was reminded to do this by Victor…because it's part of the culture…that everybody on the Exec team can see details…of each other's calendars.…So this was good reminder, and I wanna let him know…that I'm following up on that.…So I could begin work on this.…Maybe I'm 50% done now,…and I have made sure that Cecelia,…who's the international president, has my information.…And let's say DONE…is Cecelia and Jonathan,…Tammy, and Victor.…

So those four people are done.…And I wanna send a status report.…Simply click Send Status Report.…Again, if this task was delegated,…

Resume Transcript Auto-Scroll

Author

Released

3/22/2016

Learn how to use the robust calendar and task management capabilities of Outlook 2016 to manage your personal and professional schedules. Author Gini Courter explains the difference between Outlook tasks and to-do lists, and shows how to use Outlook 2016 to make appointments, complete tasks, and find and organize your high-priority items. She also shows how to use built-in and custom Quick Steps to automate common or repetitive tasks, and use flags to follow up on important tasks. With these tips and techniques, you'll spend less time planning your schedule, and more time working on what matters most.