Tag Archives: facilities

Please welcome our new First Year Academic Librarian Experience blogger Ian McCullough, Physical Sciences Librarian at the University of Akron.

Librarianship seems like a career that many come to later, after some career missteps or dead ends. My career path falls into this broad category as I’ve switched from a relatively promising career in lab management into my current role as physical sciences librarian for the University of Akron. In my last job I received frequent praise, backed up with financial compensation. Funding was as secure as it gets in biomedical research (i.e. not grant funded) and a big promotion was being discussed. My users treated me with respect and genuine warmth.

So why did I switch careers? Some mundane reasons contributed, like years of irritation at chemicals eating holes in my clothing. But at heart I wanted more intellectual freedom. I have faculty status here and will get to do research and
pursue my intellectual curiosity. I still get to train users, which was the best part of my previous career. But also, looking at the next thirty years or so, I just couldn’t see myself doing facilities management into my old age. I’d like to say it was a surprise that so many equipment and facilities issues have surfaced this first month. But I’ve worked in academia for nine years and realize infrastructure problems are a fact of life.

My library has leaks. We have a brick exterior with some old mortar that allows water in during driving rain and a few weeks ago Akron enjoyed a torrential downpour. Leaks appeared over the computers, above some journals, along my window, in the bathroom, and in the halls. From my coworkers, I found this was the worst round of leaks in recent memory. We set up buckets, later called the physical plant, and have some new tiles coming. But the bottom line is that fixing the exterior would be incredibly expensive and they (A mysterious cabal of upper administrators? You got me.) may or may not want to erect a new building. So in the near term, we will have leaks.

At my first staff meeting there was some discussion of the leaks, and my boss asked whether I would have come if I had known about the leaks beforehand. “Yes” I answered, because it didn’t change anything. I used to deal with maintenance issues in my last job — some things can be fixed, some cannot and it’s always about budget. Over the long term, leaks can be patched, mortar tuck-pointed, books replaced, and buckets dumped. But intellectual freedom is not something I could get with a work order.

This monthâ€™s post in our series of guest academic librarian bloggers is from Erin Dorney, Outreach Librarian at Millersville University, Pennsylvania. She also blogs at Library Scenester.

Last week, a small fire* forced all faculty, staff, and library users out of our nine-floor building for about an hour. As I stood the requisite 50 feet away and watched four trucks full of firefighters lug fans, ladders and various pointed objects inside, my colleague posed an interesting question:

“Wow…where are all these students going to go during the renovation?”

As I looked around us at hundreds of students standing in the lawn – laptops unplugged but open in hand, juggling cups of coffee, fingers flying over cell phones and cameras snapping shots of the flashing red lights – I shivered with excitement. It was great to see a visual reminder of who my colleagues and I work to serve: the users. Okay, maybe excitement laced with fear as well, but the good kind of fear – the stuff that drives you forward.

I am about to embark on my first journey into a daunting academic library renovation project. When I interviewed for my position as Outreach Librarian at Millersville University during the spring of 2008 (straight out of graduate school from Syracuse University), the search committee asked me how I would design a marketing campaign to provide awareness to students and faculty before and during a renovation. Little did I know that those interview scenarios were true!

I tried to catch your attention with the fire opening (no one likes the idea of books burning, right?), but if that didn’t do the trick maybe this will: During our upcoming renovation, the majority of our 350,000 physical items will be going into storage. Offsite. With no retrieval. For a period of two years.

There are so many questions, and I’ll be the first to admit that we don’t have all of the answers about how this will play out. I can assure you that we are committed to meeting the research needs of current and future Millersville students. Over the past few years we have been building our electronic book collection and focusing on article databases that will make scholarship available to students no matter where they (or we) are located. Our mutual dependencies with other libraries for things like ILL will become more important. However, the services that we currently offer will continue to be offered during the construction period.

We are also committed to being as transparent as possible about our decision making process and have been inviting student feedback through our renovation website and the creation of a library student advisory board. My goal is no surprises… or, rather, only pleasant ones.

Beyond the impact on students, this renovation project has major implications for other institutions of higher education. What happens when the physical library goes away for a little while? Or, what happens when the libraryâ€™s resources are distributed around the campus, or move towards electronic access more quickly than anyone anticipated? People have asked me if I’m afraid that this is the end of the academic library, wondering if we will become irrelevant during the two years we’re out of the building. My response? I guess it’s possible, but only if I sit on my hands for the next two years. Instead, I’ll be out integrating the library into campus, infiltrating academic buildings, increasing thought-provoking programming, and providing top-notch service to the campus community so that when we do come back into the new library, we bring everyone along with us. In my world, you can probably have a library without printed books. You can’t really have a library without people.

This is an opportunity for us to put libraries out there, to challenge ideas of what a library can and should be. If you are interested in learning more about the project, I invite you to visit our Renovation Website, where the most up-to-date information is posted. I welcome any comments and questions – have you dealt with a major library renovation? How is communication handled within your library? Tips or lessons learned?

This semester the information literacy course that Iâ€™m teaching started off in our main library classroom. Itâ€™s a fairly typical instructional space with rows of desks topped with computers, an instructor computer at the front, and a couple of projection screens. Itâ€™s a nice room â€“ we got 30 new, faster student computers over the summer, internet connectivity is solid, and we have some nifty classroom management software that allows us to push out content to the student machines as well as project content from student machines onto the big screen.

About midway through the semester my class moved into a new workshop space in the library. This room is smaller â€“ we can only fit about 16 students â€“ and has an instructor computer, a lockable laptop cart, and a smartboard on one wall. I absolutely adore this room! Instead of long, hardwired rows of desks we have round tables that seat 4 students each, which makes group work so much easier. The space is so flexible â€“ we can use the computers when we need them, but when we donâ€™t they can be tucked away in the cart (rather than tempting students with Facebook). I do miss the classroom management software, and sometimes the wifi is a bit dodgy, but this room is about as close to my ideal instructional setting as Iâ€™ve ever had.

This midsemester venue change has me thinking about flexibility: of design, of space, of our library facilities. Like many colleges our enrollment is up and we definitely feel it in the library. Sometimes it seems like we are bursting at the seams, especially as finals week looms ever closer. How can we get the most out of the space we have?

Studying is another library use that could benefit from greater flexibility of our physical space. Students work in many different ways: in a group, individually, quietly, and in discussion. When the library gets busy our group study rooms fill up, and other groups studying in the library disturb students who want quiet, individual study space. We do have designated quiet and conversation areas, but it’s easy for a group working together to get too loud for an open area. What if we could use partitions to design flexible, pop-up group study rooms? Would that be a way to maximize our space for multiple uses? What if we left them open rather than requiring groups to check out a key? Would single students monopolize a group room for long periods of time?

What stands in the way of flexibility? I think funds play a big part. For example, during the busy parts of the semester our classroom is booked solid with classes and workshops, but at other times it’s empty. I often hear students complain that there aren’t enough computers available for their use at the college. Why can’t we use the classroom as a student computer lab when there aren’t any classes? In this case I can answer my own question: that room isn’t staffed when there are no classes in session, and we would need to add staff to open the room for drop-in use by students. I can also envision logistical headaches in the mixed classroom-lab scenario, for example, having to shoo out the students using computers when a class is about to come into the room.

Even small renovations to spaces that already exist require funding, which can be hard to come by these days. However, in this economic climate it’s probably unlikely that many of us will see expanded or new library buildings, especially in space-starved urban areas. Advocating for funds for flexibility might be in all of our futures, to help us get the most out of the space we have. Is your library moving toward more flexible use of space and facilities?