If you are considering a trip abroad for undergraduate research, first determine if your destination is under a U.S. Department of State Travel Warning. If so, you must follow the Undergraduate International Travel Policy to submit a formal request for permission to travel. Before you submit a request you must contact Beth Osterlund in NU’s Office of Global Safety and Security (OGSS) to discuss your trip and plan your formal request for travel permission. We strongly recommend that you contact Beth Osterlund in the early planning stages of your trip, even if you have not yet fully formulated your research project.

If you plan to travel internationally to conduct your project, you will recieve half the cost of your airfare in addition to the $3500 of a SURG or $1000 of an AYURG.

This extra travel money for your flight must be requested in your application, not after the grant is awarded to you. This timing is important because the review committee needs to know up front how many students are requesting travel money.

To request travel funds when you apply, include a budget listing the anticipated cost of your roundtrip international airfare as an appendix to your proposal. You will be eligible to receive up to 50% of the cost of the flight (on top of the regular grant amount). This supplement cannot be used by students travelling to their home country.

for ULG recipients

If you are interested in transferring any academic credit for your summer language study to Northwestern, you will need to complete the NU Study Abroad application. The deadline for 2016 summer programs is March 1. If you have questions about whether your program qualifies for Northwestern credit, please contact Alicia Stanley, Assoc. Director of Study Abroad (alicia-stanley@northwestern.edu).

If your NU Study Abroad application is approved and you confirm your intent to study abroad for academic credit, you must complete all study abroad pre-departure requirements before your grant funding can be released. When you have completed these requirements you will be sent a confirmation email, which you must then forward to the ULG coordinator: mary.leighton@northwestern.edu.

Your grant cannot be processed and paid to you until you complete all the health and safety pre-departure requirements and we receive a copy of your confirmation email from the Office of Global Safety and Security.

Grants can only be paid on the last day of the month, and this requires that a mid-month payroll deadline is met. The earlier that you complete the pre-departure requirements, the quicker we can start processing your payroll paperwork so that you can receive your funding.

Your Travel Registry must be complete at least two weeks before your departure, or your grant could be revoked.