Printed from https://www.whatdotheyknow.com/request/hampshire_health_record_7?utm_campaign=alaveteli-experiments-87&utm_content=sidebar_similar_requests&utm_medium=link&utm_source=whatdotheyknow on February 22, 2018 07:21

For the purposes of the Act, please take the date of your receipt of this request as 8th February 2016.

I am interested in the relationship (if any) between your organisation and the Hampshire Health Record (clinical data repository).

• Please could you tell me whether your organisation has commenced extracting and uploading personal confidential data about patients/clients to the HHR?

• If not commenced already, do you have plans to commence feeds into the HHR at anytime between now and 31st March 2017?

If the answer to both of the above is no, then thank you very much, ignore the remainder of this request, and please consider my request closed.

However, if your organisation has already commenced uploading, or is planning to before March 31st 2017, then please can you provide me with the following:

• Any and all fair processing information (posters/leaflets/handouts) made available, or planning to be made available, to patients/clients informing them of this new use of their data

• Any and all policies on the implementation of HHR feeds by your organisation

• The types/nature of information that you will be extracting and uploading to the HHR

• The opt-out form (or process) available to patients to express dissent to this type of processing of their data, and so block uploading of all their personal confidential data to the HHR by your organisation (in line with the DPA and NHS Constitution)

I would be grateful if you would be kind enough to send me the requested information promptly and in any event not later than the twentieth working day following the date of receipt of my request.

I would be grateful if you would kindly acknowledge receipt of this request as recommended by the ICO (“It would be good practice to acknowledge receipt of requests and to refer to the 20 working day time limit, so that applicants know their request is being dealt with”).

Thank you for your request for information received on 8th February 2016.

Your request is being considered and, subject to the points made below,
you will receive the information requested as promptly as possible within
the statutory timescale of 20 working days as defined by the Freedom of
Information Act 2000.

If we need to obtain more information from you in order to understand what
information you require, we will contact you. If this is the case, the 20
days time limit will not commence until your request has been clarified.

The Act defines a number of exemptions that may prevent release of certain
information. The City Council will consider whether any of these
exemptions apply and, where required by the Act, whether it is in the
public interest to release the information. If we have to make a public
interest test, the 20 day time limit might be extended. We will inform you
if the time scale has to be extended and if any information is withheld
and of your rights of appeal.

The City Council would like to make you aware that disclosure of
information obtained through FOIA is a disclosure into the public domain.

The City Council’s standard approach is to provide the information in the
form in which we hold it. If you require alternative formats, e.g. audio,
large print, etc. or a different language, please let me know and we will
provide it if reasonably practicable to do so. If your request is a
question and we do not hold the answer in recorded form we will try and
provide an answer where we are able unless it requires the creation of new
information.

There may be a fee payable for this information request and we will send
you a Fees Notice if this is the case. Any fee must be paid before the
request is provided. The time between the issue of the Fees Notice and
receipt of payment is excluded from the calculation of the 20 working day
time limit.

Any personal information you provide in relation to this request will only
be used for the purposes of processing your request for information.

Thank you for your request for information received on 5th February 2016,
which was considered under the Freedom of Information Act 2000.

In accordance with the Act, Portsmouth City Council confirms it holds the
information.

YOUR REQUEST AND OUR RESPONSE:

I would like to make a request under the FOI Act.

For the purposes of the Act, please take the date of your receipt of this
request as 8th February 2016.

I am interested in the relationship (if any) between your organisation and
the Hampshire Health Record (clinical data
repository).

• Please could you tell me whether your organisation has commenced
extracting and uploading personal confidential data about
patients/clients to the HHR? - NO

• If not commenced already, do you have plans to commence feeds into the
HHR at anytime between now and 31st March 2017? - NO

If the answer to both of the above is no, then thank you very much, ignore
the remainder of this request, and please consider my
request closed.

Under the Re- Use of Public Sector Information Regulations 2005 (SI
2005/1515) the supplied information may not be re-used without obtaining
the permission of Portsmouth City Council.

I trust we have complied with your request to your satisfaction, however,
you have the right to appeal against the outcome or to complain about our
treatment of your request. If you wish to do so, please set out in
writing your grounds of complaint and send to the Corporate Information
Governance Officer at Portsmouth City Council, Civic Offices, Guildhall
Square, Portsmouth, Hampshire, PO1 2AL, telephone 023 9268 8482, e-mail
[1][email address].
Should you be dissatisfied with the outcome of the complaints decision you
may wish to follow the Portsmouth City Council’s Compliments and
Complaints procedure which can be found on the Portsmouth City Council
website or by contacting the Civic Offices.

Once these processes have been exhausted you have a further right of
appeal to the Information Commissioner at:

Further information is also available from the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
[2]www.informationcommissioner.gov.uk