Tuesday, 25 September 2012

Planning Your Event

Planning an event can be a stressful task, you have to take
into consideration so many different points from coming up with a catchy name
to assessing the risk value of your venue, here are a few tips to help you
through.

Know your audience

The most important thing to note when promoting your event
is your target audience, once you have
established the demographics of your audience you will know how to market to
them, what mediums to use (specific radio stations/newspapers aimed at different demographics), what type of language
to use etc.

Crowd Management

When there are crowds no matter how big or small there can
be problems, you should have a clear floorplan displayed around the event to
assist people, if it’s a seated event consider a table plan. We offer our customers scanners to easily manage crowds entering events, this will let you know how many people have come in the doors & eliminate counterfeit tickets. https://www.eventelephant.com/keyfeatures

Crowd management
doesn’t necessarily have to be about ushering herds of people, if you are
speaking at a seminar you don’t want your first few rows of chairs to be empty,
here are a few tips to get your audience to sit up the front.

This is vital for any event. Be sure you know the capacity
of your venue, you don’t want your night being shut down because of
overcrowding. Again, know your audience, if you have large groups of teenagers
you may need to hire extra security.

Themes

A good talking point to get your audience interacting. Also
a great way to have people continue to talk about your event after it has
finished. Here is a link to some fun event themes http://www.amerevents.com/themes.htm

Venue

Everyone wants to sell a huge amount of tickets but be
realistic about your expected attendance, if you have a venue with a 10,000
capacity & you only sell 5,000 tickets it will affect the atmosphere of
your event. People love the feeling of a more ‘intimate’ event so don’t be
afraid to book something with a smaller capacity.

If you are hosting an event with EventElephant you can avail of our marketing service, our marketing expert will assess your event page & give you personalised tips & advice on how best to get the word out. Check out our website to see how easily you can set up your own event page & sell tickets online. www.eventelephant.com

3 comments:

Hi, you have mentioned few important tips for managing events like hiring extra security if too many teenagers attend, but i have one question, we have to pre book our venue before we start selling our tickets and if we end up selling fewer tickets, how would it effect if we change the venue.

Hi BE Sydney, the thing you have to remember when changing details after the event promotion has begun is to keep things as easy as possible for the attendees. If you have pre-booked a venue but undersold tickets then you would be right to change venue as it would greatly affect the atmosphere of the event. Keep in mind that people have to travel to your venue so keeping it as close the the original venue would be important. Also the more notice you can give attendees the better, make sure all attendees are aware of the venue change & to make it even easier for them again you could have a link to maps & public transport routes to the new venue.

Like us on Facebook

Receive all updates via Facebook. Just Click the Like Button Below

▼

Subscribe To EventElephant Blog

About EventElephant

EventElephant is a piece of online registration software. It is a self-service product that makes it very simple for anyone to be in full control of getting as many people as possible to register and attend their event.

Whether you are organising a free party for your friends, a 'paid for' conference for delegates or a reunion for old colleagues; EventElephant makes it as easy as it gets to set up a great looking single of multi page event website, send out email invitations and sign up online registrations and payments.

Organisers make huge savings on cost and time whilst turbo charging attendee numbers and enriching the pre-event experience. It's a recipe for running successful events.