Community College and Transfer Advisor Resources

Special Programs

Banner F.A.Q.

How do I find a student's...

Banner ID

In the Direct Access field on the Main Menu type SPAIDEN and press enter.

Click on the Magnifying Glass icon on the right next to the fields for ID and name.

Select the option for "Person Search" using your mouse.

You are now on the Banner form SOAIDEN. Tab over to the Last and First name fields of your student, enter the names, and press F8 (Execute Query).

Scan the results. Once you have found the student double click their ID number and Banner will return you to SPAIDEN with the information properly entered in the field for ID. Perform a Next-Block and continue as normal.

TIP: All students will have two records on the SOAIDEN form, one for the Banner ID and one for the SSN.

Address, Phone, Email

In the Direct Access field on the Main Menu type SPAIDEN and press Enter.

Enter the student's ID and perform a Next-Block.

To see the student's addresses click on the option in the yellow pane on the left labled "Addresses".

This will take you to the address screen within SPAIDEN. Note that on the address screen on the left you now see options for telephones and emails.

OR

In the Direct Access field on the Main Menu type SPAPERS and press Enter.

Enter the student's ID and perform a Next-Block.

Follow the options on the left window pane to see address, phone, information, etc.

TIP: Address, phone, and email information can be accessed directly by going to the SOADDRQ, SPATELE, and GOAEMAL forms respectively.

TIP: When looking at directory information such as this watch out for information that has "expired" or is "inactive" or is labled as "mailing" or "primary". These forms all have fields that will indicate the status/validity of the information.

Declared Major, Minor, and Catalog

In the Direct Access field on the Main Menu type SGASTDN and press Enter.

Enter the student's ID and Tab over to the term field. If you leave the term field blank and proceed, you will see information currently effective for the student. Enter a term here to see a student's information for a specific term (usually in the past).

Perform a Next Block.

This main screen of SGASTDN will show you (on the lower right) the student's major, minor, program, etc. Click on the primary and secondary buttons to see more information.

On the left side of the screen notice that you can see student's catalog term, level, and student type.

Explore the options on the left pane to see more information like academic status, etc.

TIP: Catalog terms...

200510 thru 200630 = 0406 catalog

200710 thru 200830 = 0608 catalog

200910 thru 201030 = 0810 catalog

201110 thru 201230 = 1012 catalog

201310 thru 201430 = 1214 catalog

201510 thru 201630 = 1416 catalog

ID, Name, Major, Degree, Addresses, and Phone (on one screen)

Access the form SOAIDNS.

In the ID field enter a student ID and press F8.

The form now displays the student's current declared degree and program. Look further down the screen and see the student's contact information (address and phone).

TIP: Use the scroll bars on the right to see more information.

TIP: Note that the top part of the form is queryable. You can search for information based on student's last and/or first name as well as the ID number.

Academic Standing (Academic Status)

In the Direct Access field on the Main Menu type SGASTDN and press Enter.

Enter the student's ID and perform a Next-Block.

To see the student's academic standing (status) click on the option on the left pane that reads "academic status". If you want to see the student's status for a specific term, then enter a term in the field at the top of the form (before Next Blocking into the form) else leave the term field blank to see the most current information.

TIP: Academic standing (status) can also be seen on the first summary screens of SHATERM and SHASUBJ.

Current Class Schedule

In the Direct Access field on the Main Menu type SFAREGQ and press Enter.

In the term field enter the term for which you would like to see the schedule.

Enter the student's ID in the field (if it is not already there).

Perform a Next Block.

TIP: Use the scroll bar on the lower right to see more information.

UTSA GPA and Overall GPA

In the Direct Access field on the Main Menu type SHATERM or SHASUBJ and press Enter.

Type in the student's ID in the ID field.

Tab over to the Level field and type in 01 (for undergraduate) or 02 for graduate information.

If (for some reason) you want to see a GPA for one specific term only then indicate that term in the term field. Leave the term field blank to see the most current GPA information.

Perform a Next Block.

This screen will show you the GPA for the student in the lower region of the screen. Note that it is broken down by Institution (UTSA only credits), Transfer, and Overall (Inst. and Trans.).

Academic History

In the Direct Access field on the Main Menu type SHATERM (history by term) or SHASUBJ (history by subject) and press Enter.

Type in the student's ID in the ID field.

Tab over to the Level field and type in 01 (for undergraduate) or 02 for graduate information.

If (for some reason) you want to see a GPA for only one specific term then indicate that term in the term field. Leave the term field blank to see the most current GPA information.

Perform a Next Block and Next Block again.

Use the scroll bars to see additional information and to advance through the terms or subjects.

OR

You can also see a student's UTSA coursework all on one screen by accessing SHACRSE. Go to that form and enter a student's ID. Leave the term field blank and perform a Next-Block (unless you want to see UTSA coursework for a specific term).

TIP: Academic standing (status) can also be seen on the first summary screens of SHATERM and SHASUBJ.

TIP: Other essential Academic History forms include: SHATRNS and SHADEGR. Running a degree audit on a student will also provide you a more comprehensive way of seeing a student's Academic History (as applicable to a degree).

Major GPA

A student's major GPA will only be available through the CAPP (Banner's Degree Audit) System.

If you are an advisor and have not been trained on CAPP or need assistance please call x6524.

Holds

In the Direct Access field on the Main Menu type SOAHOLD and press Enter.

Type in the student's ID in the ID field.

Perform a Next Block.

Hold information is displayed.

TIP: You can see what transaction (registration, transcripts, etc) each Hold prevents by accessing the STVHLDD form.

Admission Information

In the Direct Access field on the Main Menu type SAAADMS and press Enter.

Type in the student's ID in the ID field.

Leave the term field blank to see the most recent admission information or enter a term if you know the student's admit term.

Perform a Next Block.

This form will display information such as the student's stated major or program at the time of admission as well as catalog term and admit type. Use the Next Block function and the options on the left pane to see more information.

Transfer Courses Apply to the Core

Basic Concepts

Courses taken by a student at another institution can be articulated (transferred) to UTSA in three basic ways:

• Direct Equiv - The original transfer course is judged to be directly equivalent to an existing UTSA course. If this is the case, then the course's original subject and number are converted to the UTSA course. For Example: EA 103A = WRC 1013. The WRC 1013 course will now appear on all student academic history records.

• Equivalent as Elective - The original course is not equated directly to a UTSA course, but is allowed to count as an elective. If this is the case, then the course will appear in all student records carrying its original subject and number.

• Non-Transferable - The original course does not transfer to UTSA directly or as an elective. This could be because the course was remedial or judged to be vocational/trade.

TIP: Regardless of equivalency as elective or direct UTSA course all Transfer Course Grades will have a T: TA, TB, TC, etc.

Applicability of Transfer Courses to the Core

There are two ways to determine Core Compliance: Run a CAPP degree plan OR search through various Banner forms.

For training on using Banner forms to determine Core Compliance contact Charlie Mallard at x6524.

Registration History

The Banner form SFASTCA stores the registration audit trail on each student record. Through SFASTCA you can see when a student added or dropped a course. You can also see how the course transaction was handled (by web or Banner desktop). SFASTCA will also show you if the registration encountered any errors and when/if those errors were overridden and by whom.

For example:

Access SFASTCA.

Enter the appropriate term code for which to see registration information.

Tab over to the ID field and enter the student's ID (ignore the 2 fields for Registration Date Range).

Perform a Next Block.

You will now see a listing of ALL of the student's registration activity from earliest to latest. Use your arrow keys or scroll bar to go up and down.

Note that the form displays the term, CRN, Subject, Course Number, Section, and level of each course (all yellow fields indicate data on one transaction). The "Crse Stat" (course status) field tells you if the course was registered by web or dropped via web and so forth.

The User field will tell you who performed the transaction (WWW = initiated via web). If the user was an advisor, then their Banner log-in name (ex: JSMITH) will appear there.

The Error Flag field indicates if any errors were encountered in the registration. The codes are as follows:

D = course has been dropped and is eligible to be deleted

O = an override was used in the registration of the course

F = a fatal error occurred which did not permit registration for the course.

L = (not used at this time) course status is designated as a wait list status

TIP: Pressing F7 initiates a query on the form. This means you can search all the registration activity by specific course, user, or date, etc. After you have entered what you are searching for press F8 to see results.

Biographical Information

Access SPAPERS.

Enter a Student ID and perform a Next-Block.

Information such as gender, DOB, age, citizenship, etc is displayed.

International Information

Access GOAINTL.

Enter a student ID and perform a Next-Block.

International student information is displayed (such as visa type, visa number, etc.). Note the options on the left that will display Nationality Information.