CONTINUE THE ESTABLISHED RULES OF PROCEDURE FOR TOWN BOARD MEETINGSRESOLUTION NO. 17001
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED AS FOLLOWS:
A) REGULAR MEETINGS SHALL BE HELD ON THE SECOND TUESDAY OF THE MONTH STARTING AT 7 PM WITH A QUORUM OF AT LEAST 3 MEMBERS NEEDED IN ORDER TO CONDUCT OFFICIAL BUSINESS.
B) AUDIT SESSION SHALL START AT 6:30 PM PRIOR TO THE OPENING OF THE REGULAR MEETING.
C) THE SUPERVISOR CHAIRS THE MEETINGS. IF THE SUPERVISOR IS UNABLE TO ATTEND THE MEETING THEN THE DEPUTY SUPERVISOR SHALL CHAIR THE MEETING. THE CHAIR SHALL OPEN, PRESIDE UPON AND ADJOURN ALL MEETINGS.
D) ITEMS THAT ARE TO BE CONSIDERED FOR INCLUSION IN THE AGENDA SHALL BE SUBMITTED TO THE SUPERVISOR BY THE FRIDAY IMMEDIATELY PRECEDING THE REGULAR TOWN BOARD MEETING.
E) ALL MOTIONS MADE NEED TO RECEIVE A SECOND BEFORE THE TOPIC CAN BE DISCUSSED BY THE BOARD. CASTING OF VOTES SHALL FOLLOW THE BOARD’S DISCUSSION PHASE AND SHALL BE DONE BY ROLL CALL VOTE. A MINIMUM OF 3 “YES” VOTES ARE REQUIRED FOR A MOTION TO PASS AND BE ADOPTED. VOTING BY PROXY, TELEPHONE OR AFFIDAVIT IS PROHIBITED. A MEMBER MUST BE PHYSICALLY PRESENT IN ORDER TO VOTE ON ANY MATTER BEFORE THE BOARD.
F) PRIVILEGE OF THE FLOOR PARAMETERS DATED 1/10/12 SHALL BE ADOPTED TO PROVIDE FOR AN ORDERLY PUBLIC INVOLVEMENT.

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AUTHORITY OF SUPERVISORRESOLUTION NO. 17002
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO DELEGATE TO THE SUPERVISOR THE POWER AND DUTIES OF ADMINISTRATION AND SUPERVISION OF TOWN AND SPECIAL IMPROVEMENT DISTRICT FUNCTIONS TO BE PERFORMED ON BEHALF OF THE TOWN. THE PURPOSE OF THIS PROVISION IS TO ALLOW THE TOWN TO FUNCTION BETWEEN TOWN BOARD MEETINGS, AND THAT BY THIS DELEGATION, THE TOWN BOARD MAY NOT ABDICATE TO THE SUPERVISOR OR SURRENDER TO HIM THE BOARD’S BASIC STATUTORY RESPONSIBILITIES.

TO DESIGNATE DEPOSITORIES FOR THE TOWN OF HARTFORDRESOLUTION NO. 17005
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT GLENS FALLS NATIONAL BANK SHALL BE THE DEPOSITORY OF TOWN FUNDS.

TO DESIGNATE THE OFFICIAL NEWSPAPER FOR THE TOWN OF HARTFORD TO POST REQUIRED LEGAL NOTICESRESOLUTION NO. 17006
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE GRANVILLE SENTINEL SHALL BE THE OFFICIAL NEWSPAPER FOR LEGAL NOTICES AND POSTINGS.

AUTHORIZE PAYMENT IN ADVANCE OF AUDITRESOLUTION NO. 17009
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, THE TOWN BOARD MAY BY RESOLUTION AUTHORIZE THE PAYMENT OF UTILITY SERVICES, FUEL AND POSTAGE AS DESCRIBED BY TOWN LAW SEC. 118(2), NOW THEREFORE BE IT
RESOLVED, THAT THE TOWN BOARD OF THE TOWN OF HARTFORD DOES HEREBY AUTHORIZE THE PAYMENT OF UTILITY BILLS, FUEL, ROAD SALT AND POSTAGE. ALL OF THESE “OUT OF AUDIT” PAYMENTS WILL BE PRESENTED AT THE NEXT REGULAR MEETING FOR OVERSIGHT REVIEW BY THE BOARD.

MILEAGE REIMBURSEMENT RATERESOLUTION NO. 17010
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
WHEREAS, THE MILEAGE REIMBURSEMENT RATE FOR 2017 MIRRORS THE 2017 IRS STANDARD MILEAGE RATE FOR BUSINESS MILES DRIVEN AT $53.5 CENTS PER MILE NOW THEREFORE BE IT
RESOLVED THAT THE MILEAGE REIMBURSEMENT RATE FOR 2017 TO BE SET AT $53.5 CENTS FOR THE ASSESSOR, TAX COLLECTOR AND ENFORCEMENT OFFICER. AND THIS RATE SHALL ALSO BE THE RATE COMPENSATED UNDER THE TRAVEL POLICY FOR ANY PRE-AUTHORIZED TRAVEL.

AGREEMENT BETWEEN HIGHWAY SUPERINTENDENT AND TOWN BOARD TO SPEND TOWN HIGHWAY FUNDSRESOLUTION NO. 17012
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN FOOTE, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO SPEND TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2017 NOT TO EXCEED EXPENDITURES OF $746,019.00 FROM TOWN HIGHWAY FUNDS FOR FISCAL YEAR 2017 AS APPROPRIATED IN THE 2017 BUDGET.

FIX THE WAGESRESOLUTION NO. 17013
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO FIX THE WAGES OF ELECTED AND APPOINTED PERSONS FOR FISCAL YEAR 2017 PER THE ATTACHED 2017 WAGE LIST DATED 1/1/17:

SUPERVISOR HAFF SAID THAT THE FOLLOWING SERVE AT HIS PLEASURE THAT THE TOWN BOARD DOES NOT HAVE TO APPROVE THESE APPOINTMENTS.:
APPOINTMENTS AS PER THE TOWN SUPERVISOR:
A) DEPUTY SUPERVISOR – ROBERT DILLON
B) HISTORIAN – MIKE ARMSTRONG
C) SUPERVISOR’S CONFIDENTIAL CLERK AND BUDGET OFFICER – JOEL CARPENTER
D) PARADE DIRECTORS – AMBER LINDGREN

MINUTE REVIEWRESOLUTION NO. 17025
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE REGULAR TOWN BOARD MINUTES FOR DECEMBER 13, 2016.RESOLUTION NO. 17026
SUPERVISOR HAFF DISCUSSED THAT IN THE NOVEMBER 12, 2016 PLANNING BOARD MINUTES REFERRING TO THE APEX SOLAR APPLICANT APPEARING BEFORE THE PLANNING BOARD – MARY ELLEN STOCKWELL ATTORNEY FOR THE TOWN STATED THAT “FOR THE RECORD” THEIR OFFICE ALSO REPRESENTS APEX SOLAR COMPANY. SUPERVISOR HAFF CONTACTED JEFF MEYER AND ASKED HIM HOW HE COULD EXPLAIN THE CONFLICT OF INTEREST ESPECIALLY SINCE THE SOLAR APPLICATION WAS ALL MESSED UP. JEFF MEYER TOLD
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HIM THAT THEIR OFFICE DOES NOT WANT TO HAVE ANY APPEARANCE OF IMPROPRIETY AND THAT THEY TELL THE DEVELOPER, APEX SOLAR, THAT ANY SITE PLAN REVIEW COMING BEFORE THE TOWN OF HARTFORD – THAT THEY REPRESENT THE TOWN OF HARTFORD ONLY, NOT THE DEVELOPER. SUPERVISOR HAFF SAID THAT HE DOES NOT WANT TO HAVE TO END UP HIRING A NEW CONFLICT OF INTEREST ATTORNEY FOR A SITE PLAN REVIEW WHO DOESN’T KNOW OUR ORDINANCE , SINCE JEFF MEYER WROTE THE ORDINANCE.
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE PLANNING BOARD MINUTES FOR NOVEMBER 12, 2016.

ECONOMIC DEVELOPMENT
COUNCILMAN DILLON SAID THAT THE NEW TOWN OF HARTFORD WEBSITE IS UP AND RUNNING. HE SAID THAT DENISE WILL STILL BE WORKING WITH GLEN BATCHELDER WHO HAS BEEN THE TOWN’S WEBMASTER FOR YEARS.

UPDATE ON SCHOOL HOUSE #9
SUPERVISOR HAFF SAID THAT THE SCHOOL HOUSE #9 IS NOT A TOWN OWNED PROPERTY. IT IS OR SHOULD BE A SCHOOL OWNED PROPERTY. HE SAID THAT HE CONTACTED LAURA CHADWICK, DIRECTOR OF REAL PROPERTY, SHE RESEARCHED IT AND SAID THAT THERE APPEARS TO BE AN ISSUE BETWEEN A BROTHER AND A SISTER. HE REQUESTED LAURA TO GIVE HIM MORE INFORMATION THAT HE CAN APPROACH THE SCHOOL REQUESTING THE SCHOOL TO GET THE PARCEL BACK ON THE TAX ROLLS.

COMPTROLLER DRAFT MEETING
SUPERVISOR HAFF SAID THAT THE COMPTROLLER’S OFFICE CONTACT HIM STATING THAT THE DRAFT AUDIT IS READY. THE EXAMINER, SANDRA RAPPLEYEA AND HER BOSS REQUESTED A MEETING WITH JOEL CARPENTER AND SUPERVISOR HAFF. IT WILL BE HELD ON 1/25/17 AT 9:30 AM AT TOWN HALL. THEY WILL BE GOING OVER THE DRAFT AUDIT. SHE ADVISED THAT THEY DON’T WANT THE TOWN BOARD AT THE MEETING BECAUSE THEY WERE SUED A FEW YEARS BACK DUE TO A QUORUM OF THE BOARD BEING DETERMINED AS ILLEGAL MEETINGS SINCE IT WASN’T POSTED AS A PUBLIC MEETING. SUPERVISOR HAFF SAID THAT MS. RAPPLEYEA WILL BE SENDING THE ENTIRE BOARD AN EMAIL EXPLAINING HOW THE DRAFT WILL BE AVAILABLE AT THIS MEETING. AFTER THIS MEETING THE TOWN BOARD WILL HAVE TO HOLD A SPECIAL MEETING TO GO OVER THE REPORT, COME UP WITH SOME TYPE OF RESPONSE AND SUBMIT IT WITHIN 30 DAYS. THIS DRAFT IS NOT FOR PUBLIC VIEWING SINCE IT MAY CONTAIN ITEMS THE PUBLIC CANNOT KNOW ABOUT. THE TOWN’S RESPONSE WILL ALSO BE CONFIDENTIAL AS WELL – SO THAT THE PUBLIC DOES NOT KNOW ABOUT ANY FLAWS OR VULNERABILITIES WITH OUR TECHNOLOGY.

ABANDONED TRAILER
SUPERVISOR HAFF SAID THAT AT THE LAST ICE STORM IN EARLY DECEMBER, SOMEONE CAME TO TOWN HALL WITH A 1 TON 5’ X 8’ METAL SIDED TRAILER FILLED IT UP WITH SAND – BOTH TIRES POPPED. THEY UNHOOKED IT AND LEFT IT. THERE IS NO LICENSE PLATE ON IT NOR IDENTIFYING INFORMATION. IT HAS BEEN ABANDONED ON TOWN PROPERTY. SUPERVISOR HAFF CONTACTED OUR ATTORNEY ASKING HOW TO HANDLE ABANDONED PROPERTY. HE WAS ADVISED THAT THE TOWN MUST TRY TO FIND THE OWNER BY PUBLICALLY POSTING IT. SUPERVISOR HAFF SENT OUT AN EMAIL TO HIS 100+ EMAIL GROUP ASKING IF ANYONE KNOWS THE OWNER. THE TOWN NEEDS TO PUBLISH IN THE OFFICIAL NEWSPAPER, POST IT ON THE OFFICIAL BULLETIN BOARD GIVING THE PROPERTY OWNER THE OPPORTUNITY TO CLAIM IT. AFTER 30 DAYS NEXT MONTH, IF NO ONE CLAIMS IT, THE FIRST PERSON TO CLAIM IT GETS IT. THE TOWN CAN CLAIM IT THEN ISSUE IT AS SURPLUS PROPERTY AND SELL IT ON AUCTIONS INTERNATIONAL ETC. SUPERVISOR HAFF ASKED GREG TO ADVISE THE SHERIFF ABOUT IT IN CASE IT IS ACTUALLY STOLEN PROPERTY.

HIGHWAY SUPERINTENDENT REPORT
GREG BROWN SAID THAT HIGHWAY ADVOCACY DAY IS MARCH 8 IN ALBANY, NY. GREG SAID THAT HE WILL BE HOLDING SNOWPLOW SAFETY DAY AT THE HARTFORD CENTRAL SCHOOL ON FRIDAY, JANUARY 13TH. GREG SAID THAT CLASS WILL BE TO HELP THE CHILDREN REALIZE TO AVOID THE EQUIPMENT AND SNOWBANKS NEAR THE ROADS ETC. MARK MILLER SAID THAT THE BUS DRIVERS ALSO DO A BUS SAFETY CLASS AS WELL.RESOLUTION NO. 17031
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILWOMAN BEECHER, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED TO ACCEPT THE HIGHWAY SUPERINTENDENT REPORT.

ENFORCEMENT OFFICER REPORT
MARK MILLER SAID HE SIGNED A LRCC FOR FIDDLECREEK, ONE FOR HEIDI LAFOUNTAINE ON ROUTE 196 FOR A DOG ENCLOSURE CONNECTED TO HER HOUSE. HE SIGNED A DEMO PERMIT FOR RAY HAYES BURNED OUT HOUSE ON HARTFORD MAIN STREET AND THE HOUSE WAS TAKEN DOWN TODAY. HE IS LOOKING INTO 160 STARBUCK LANE REGARDING A RESIDENT REMOVING A GARAGE DOOR AND ENCLOSING THE BASEMENT. ON GULF LANE THE LABARGE’S HAVE ADDED ONTO THE SHED HE HAS AND NEEDS TO OBTAIN A BUILDING PERMIT – HE CONTACTED STEVE SMITH, COUNTY ENFORCEMENT. MARK SAID THAT DICK HARSHA PURCHASED THE 1200 ACRES OF LAND DOWN ON COUNTY ROUTE 43 AND GULF LANE. HE IS THINKING OF PUTTING A HOME ON GULF LANE. GREG BROWN SAID THAT HE CONTACTED THE HARSHA FAMILY BECAUSE THEY HAD DUG UP GULF LANE AND BURIED A WATER LINE WITHOUT NOTIFYING HIM.RESOLUTION NO. 17032
ON MOTION OF SUPERVISOR HAFF, 2ND BY COUNCILMAN DILLON, THE FOLLOWING RESOLUTION WAS ADOPTED 5 AYES, 0 NAYS. VOTING AYE, SUPERVISOR HAFF, COUNCILWOMAN BEECHER, COUNCILWOMAN FOOTE, COUNCILMAN DILLON AND COUNCILMAN DEYOE.
RESOLVED THAT THE ENFORCEMENT OFFICER REPORT BE ACCEPTED