Paper documents such as invoices, engagement letters, client preference documents, correspondence, and timesheets fall into a category that can become difficult to manage. How can you ensure incoming documents can be correctly filed and available quickly when you need them?

Key Challenges

Wasting time and resources due to inefficient document filing methods

Lost important documents due to a hardcopies lying around and inadvertently getting thrown out or misfiled

Breakdown in security due to confidential or sensitive documents lying around the office

Lost productivity of workers that must spend time searching through filing cabinets for needed documents

Wasting time, paper, and toner to make copies of important documents to share with colleagues and/or customers

High expenditures for couriers and long distance faxing needed to distribute important documents

ScanFlowStore is an intuitive scanning and storage application that allows you to simply and easily create digital archives by scanning directly from your Xerox multifunctional device.

Easy to install into your existing network than the competition because ScanFlowStore is built on Microsoft.Net architecture

Send documents to multiple destinations in the same workflow. Many competitive solutions make you re-send for each destination a very time-consuming process

Ensures valid indexing information is entered at the device (WorkCentre Pro 200-series devices only) before routing the document to an ECM/ERP system. Many competitive solutions allow you to enter incorrect indexing information, which can result in misfiling documents

Why Choose Xerox?

ScanFlowStore is designed exclusively for Xerox

Compatible with the most devices - over 40 Xerox WorkCentre Pro (including colour-enabled devices) and Document Centre devices can be used with ScanFlowStore. The competition's compatibility within their own product line is much more limited

Easier purchase process than the competition because your Xerox representative will handle both your hardware and software needs

Better customer service with one point of contact for hardware and/or software support

These recommendations are based on tests performed with 300 dpi black and white scans. The test workflow utilized optical character recognition (OCR) and stored the documents in a Windows folder that was located on the same server where the ScanFlowStore application was loaded.

Small (approximately 1,000 scanned pages a day)*

Intel Pentium dual-core 2.5 GHz processor

2 GB of RAM

800 MB free disk space

Non-dedicated server – other applications may run concurrently with the ScanFlowStore application

Medium-Large (maximum of 10,000 scanned pages a day)*

Intel Xeon 2.66 GHz processor

2 GB of RAM

800 MB free disk space

Dedicated server – no other applications may run concurrently with the ScanFlowStore application

Windows Server 2008

Enterprise (maximum of 20,000 scanned pages a day)*
20,000 scanned pages a day is the maximum one server can process. When more than 20,000 scanned pages must be processed per day, the load must be spread out between multiple servers.

Intel Xeon 3.4 GHz processor

4 GB of RAM

800 MB free disk space, 6 GB advised for error and process logging

Dedicated server – no other applications may run concurrently with the ScanFlowStore application

The number of MFPs managed by one server is irrelevant. What is critical is the number of scanned pages that are delivered to the server per day. It doesn't matter if, for example, 20 MFPs each deliver 1,000 pages a day, or if 1,000 MFPs each deliver 20 pages a day.