Constitution

The Association shall be known asINTERNATIONAL SHUFFLEBOARD ASSOCIATION, Inc.

ARTICLE II – OFFICIAL LOCATION

The Association shall have and shall continuously maintain in the State of Florida a Registered Office and shall also have a Registered Agent who shall reside in Florida and have the same address as the Registered Office.

ARTICLE III – OBJECTIVES AND PURPOSES

The general nature of the Association’s objective is to stimulate the formation of National Shuffleboard Associations throughout the world; to provide information on the game of shuffleboard; to promote construction and development of playing equipment, improvement of the rules of play and to stimulate interest in Shuffleboard by promoting inaugurals and world championship games between nations.

ARTICLE IV – TOURNAMENT HOST SELECTION

The ISA President will accept any and all requests for a club to host any ISA Tournament, be it Team or Singles, only from the National President of the country where the club is located. All requests sent directly to the ISA President, will be forwarded to the appropriate National President. If more than one organization from the same country, wishes to submit a request to host an ISA tournament, the National President of said country, has the option of submitting one or more requests to the ISA President, however the decision is entirely up to the National President to submit more than one location for an ISA Board vote. In situations where no National Organization exists, the ISA President may accept offers to host directly. All requests to host ISA Tournaments, received through proper channels, will be presented at the Annual Board Meeting where a vote will be taken and the ISA President sends the approved host a written decision of the Board.

ARTICLE V – MEMBERSHIP

The membership of the International Shuffleboard Association and the manner of admission shall be as follows: Any National Shuffleboard Association, having qualified under the Constitution and Bylaws of the International Shuffleboard Association, may be duly proposed and voted on by the Board of Directors of the International Shuffleboard Association. Any Applicant Organization must apply in written format to the ISA President requesting to become a member; satisfy the ISA Board that it has an official organization in place and said applicant must enter and participate in an ISA World Shuffleboard Championship, either Team or Singles, with at least (4) members from that nation before unconditional membership will be granted.
The THREE Membership Categories of the ISA are:

Founding Member: Only 3 nations shall ever have the right to be Founding
Members, those being Canada, Japan and the United States. They each
have Voting rights and their permanent star on the ISA Flag.

Full Member: Any nation that requests to become a member and qualifies
in accordance with the ISA Constitution shall be granted “Full Member”
status. Each Full Member nation will also have Voting rights and their star
on the ISA Flag. If any “Full Member” nation does not send a competitor/s,
in three (3) consecutive ISA World Championships, their status will be
reduced to that of Interim Member and permitted to maintain their star on the
ISA flag, however they forfeit their Voting rights until reinstated by a 2/3 vote
of the ISA Board.

Interim Member: Any nation that requests to become a member and does
not fully qualify in accordance with the ISA Constitution may be granted
“Interim Member” status until such time as they meet the qualifications.
Included in this category are any former “Full Member” nation that has not
sent a competitor/s, in (3) consecutive ISA World Championships. Interim
members have NO Voting rights and unless they were former “Full
Members”, NO star on the ISA Flag. Once an Interim Member nation meets
all of the requirements, as spelled out in the ISA Constitution, and upon
approval of the ISA Board, their “Interim Member” status shall be
converted into “Full Member” status and afforded all rights as set down in
the ISA Constitution. Downgraded “Full Members” shall be reinstated by
sending a competitor/s to any future ISA World Championship and
approved by a 2/3 vote of the ISA Board.

Each National Association is entitled to have its National President and one Observer attend the International Shuffleboard Association’s Annual General Board of Directors Meetings. Each National Organization is entitled to one vote only on any motion before the Board.

ARTICLE VI – THE BOARD OF DIRECTORS

The Board of the Directors of the Association shall be: ISA President, National President of each member nation, ISA Treasurer, ISA Past President, ISA Secretary, ISA Historian and ISA Keeper of Records. As the ISA Past President, Secretary, Historian, and Keeper of the records are essential, but non-elected members of the board, they do not have voting privileges.
Note: The President, will vote when his/her vote will make a difference. For example, if there is a tie vote, the President may announce that he/she will vote to break the tie. Another example; should the affirmative exceed the negative by 1 vote, the President may announce that he/she will vote to create a tie, thus causing the motion to fail. This Note is equally applicable when the President is a candidate in an election.

ARTICLE VII – FISCAL YEAR

The Fiscal year of the Association shall match the calendar year.

ARTICLE VIII – MEETINGS

The Annual General Board Meeting (AGBM) of the Association shall be held at the call of the President. The date and location of the Board Meeting will normally coincide with the location of the International Tournament. The election of officers shall be held every two years and the election will take place at the AGBM of the Association during an ISA event. In years when there is no Tournament, the President will convene an Electronic Board Meeting to conduct the business of the Association. With respect to the Hall of Fame selections, the President may also convene an Electronic Board Meeting to conduct the vote with the purpose of providing ample time for the selectees to plan for their induction ceremony. A General Information Meeting will be held at each ISA event, following the AGBM. The purpose of the General Information Meeting is to update those present as to what is going on within the ISA, what is planned for the future, as well as to give the general membership an opportunity to express their view on both. Special meetings of the Board of Directors may be called at any time by the President or by request to the President by a number of Directors equal to or greater than one half of the Board of Directors. In order to transact business, a majority of the voting members of the Board must be involved in the decision making process, i.e. more than half.

ARTICLE IX – MEMBERSHIP PERIOD

A Member Nation remains a Member indefinitely unless it is either expelled or submits a letter of resignation.

ARTICLE X – AMENDMENTS

Amendments to the Constitution and/or By-laws shall require a two thirds majority vote of the voting members of the Board of Directors in order for the said amendments to be adopted. A dated copy of any proposed amendment shall be sent to each voting member of the Board of Directors for consideration. When the Secretary is satisfied that each voting member of the Board of Directors has had the proposed amendment for a period of two weeks, the President shall call for a vote by electronic transmission or in person at the Annual Board Meeting. After the amendment has been adopted, the amended Constitution shall be filed with the Department of State in accordance with the legislation.

ARTICLE XI – EXECUTION OF DOCUMENTS

No document involving the ISA and an outside party shall be executed without the prior approval of the majority of the voting members of the ISA Board of Directors.

All documents approved by a majority of the voting members of the ISA Board of Directors shall be executed whether under the Corporate Seal or otherwise by being signed by two persons, one being either the ISA President or the ISA Treasurer and the other being a voting member of the ISA Board of Directors.

Electronic signatures or acceptance via email would be approved signatures for the purpose of gaining the approval of the voting members of the ISA Board of Directors.

At the AGBM of the year preceding elections, a Nominating Committee shall be formed by the President and subject to election by the board. As the positions of Secretary, Keeper of Records and Historian are Presidential appointments subject to ratification by the Voting Members of the Board, it is the responsibility of the Nominating Committee to submit only the names of nominees for the office of President, 1st Vice President, and Treasurer. To ensure continuity of ISA Business and to affect a smooth transfer, nominees for President and 1st Vice President shall be serving Members of the ISA Board or have served on the ISA Board in the past. If the 1st Vice President for whatever reason, is incapable of performing his/her duties or wishes to resign the ISA President will be free to select another person for the position of 1st Vice President, and they will hold this office through the end of the incumbent Presidents term.
The Chair of the Nominating Committee shall make their findings known to the President and voting members of the Board at least 30 days in advance of the AGBM where the decision will be made with regard to the election of Officers. Where no willing nominees for these positions have been identified, the Chair of the Nominating Committee shall so notify the President and the voting Members of the Board. The President will cause notice to be given soliciting nominations first from the Board Members and should this prove unsuccessful, general notice to all Members shall be given by each National President and posted on the web site used by the ISA.
A vote shall be taken on the positions to be filled ONLY IF more than 1 nominee has been identified by the Nominating Committee for any position to be filled. The election of the Association officers shall take place at the time of and at the place of the Annual General Board Meeting of the Association. Currently serving officers may be nominated to succeed themselves. If there is more than one nominee for an office, then, and only then, shall the voting be by secret ballot; otherwise: the secretary shall be directed by the President to cast a single vote for the single nominee for each office. Each nominee must receive a majority of the total votes cast to be elected. In the event there are more than two (2) candidates for any office, a run-off vote shall be held between the two (2) candidates receiving the greatest number of votes on the first ballot. Each official elected shall hold office for two years or until his successor in office has been elected. This Article shall apply to all officers and directors of the Association. Nothing in this article or any other article precludes nominations from the floor. If a vote is required: ballots submitted by normal Post must be in a plain envelope with the word CONFIDENTAIL VOTE on the envelope and must be received by the President at least ten (10) days before the Annual Meeting. Votes sent by Electronic Mail must be marked CONFIDENTAIL ISA VOTE (in the subject line), sent to the President, and will be opened at the time of the election. The actual Electronic Vote (THE DECISION) is to be in an attachment to the E-Mail, and the title of the attachment must read: “CONFIDENTIAL VOTE: open only at the AGBM.

BY-LAW ARTICLE IV – VOTING QUALIFICATIONS

Each Member Nation of the Association, the ISA Treasurer and the ISA President (in order to break or cause a tie), shall have one (1) vote at all meetings and mail* votes of the Association. Any National Voting Member unable to attend will be allowed to vote on any issue affecting changes in the Constitution, By-laws, Rules, and election of Officers, by Absentee Ballot OR by assigning his voting privilege in writing to the person representing him/her. Should he/she choose the Absentee Ballot method, the ballot is to be mailed in a sealed envelope to the President, plainly marked on the outside, stating which matter the vote affects; said envelope not to be opened until the vote is taken by the members present at the AGBM of the Association. When using Electronic Mail, e-mail, the procedure as set down in ARTICLE III, above, shall be followed.
* Wherever the word “mail” is used in this Constitution and BY-LAWS, it includes traditional mail by Post as well as Electronic Mail, (e-mail).

BY-LAW ARTICLE V – FILLING OFFICER VACANCIES

If for any reason, an office becomes vacant between the regular AGBM, such vacancy or vacancies shall be filled for the unexpired portion of the regular term of such office or offices by the President with the approval of a majority of the voting members of the Board of Directors. In the event of a vacancy of the office of President, the First Vice-President shall assume the office of President on an Acting Basis. The Board, after consulting with the First Vice President, will decide if they wish to confirm the Acting Appointment for the remainder of the term, OR to proceed with an election of a President. In such a situation, it will be the responsibility of the Chair of the previous Nominating Committee to ascertain the wishes of the Board. Should the First Vice President be required to step down as a National President, to assume the duties of the ISA President, his/her National Vice President will then become the Voting member of their National Membership.

BY-LAW ARTICLE VI – DUTIES OF OFFICERS

The President shall preside at all meetings of the Association – regular and special – and shall conduct the meetings in accordance with parliamentary procedure, using the latest edition of “Robert’s Rules of Order Newly Revised” as a guide. However; the Board members by majority vote, shall make their own final decision on any question of procedure and shall not be held to the wording or interpretation of the wording in Robert’s Rules of Order Newly Revised.
As promptly as possible following his election, the President shall appoint all committees and become an ex-officio member of each, except the audit committee.

The President shall perform all duties of the office deemed to be required of the office, or as may be specifically directed by the Board of Directors. The President is expected to delegate authority to carry out projects deemed in the best interest of the organization. For each ISA event, the President shall consult with the host nation with regard to the appointment of a Tournament Director for the event. In the event that an agreement cannot be reached on the Tournament Director, the Full Voting Board will make the decision by majority vote. The Tournament Director has the authority to appoint Assistant Tournament Directors as required.
Whenever the Incumbent ISA President is accepted to play in an ISA Tournament, he/she will nominate another ISA board member not playing but present throughout the event, to fulfill the Presidential role vis-à-vis the playing portion of the tournament. In any disputable decisions that may occur during the Tournament, the Tournament Director’s decisions shall be directed to the nominated official and the call is final and cannot be overridden even by the ISA President. The President shall agree in writing, which is presented to the Tournament Director, to relinquish any control to reverse or otherwise become involved in decisions made by the Tournament Director and or the nominated representative.
The Secretary shall fully and accurately record the proceedings of all regular and special meetings of the Association, shall attend to all correspondence, and be in charge of the files of the Association. The Secretary will notify all voting members of the Board at least fifteen (15) days prior to the AGBM of any suggested changes in the Constitution, Bylaws, or Rules, and the names of those who have been nominated for office for the ensuing year received to date. The Secretary will explain to those who will not be present to vote, the procedure for voting by Absentee Ballot should such a vote be required.
The Treasurer shall be the sole custodian of the corporate seal, and of all funds of the Association. Annually, the Treasurer shall file the NOT-FOR-PROFIT CORPORATION ANNUAL REPORT. Said report is to be filed with the Secretary of State for Florida. The Treasurer must also file the annual IRS E-POSTCARD for FORM 990.* The Treasurer will report on the Corporate Status at each Board Meeting. The Treasurer will receive the ISA Tournament player fees and notify the President and Tournament Host of eligible participants. The Treasurer shall sign checks drawn on the Association’s bank account(s). The Board of Directors shall arrange for an annual audit of the financial records of the Association, and shall decide if and when the Treasurer shall be bonded, and shall effectuate such bond.
*The IRS now requires non-profits collecting less than $50,000 in gross receipts to file this yearly e-postcard to maintain their tax exempt status. This form is due on the 15th of the fifth month after the close of the organization’s tax period. For us-May 15th.

BY-LAW ARTICLE VII – BOARD OF DIRECTORS

The Board of Directors shall hold an AGBM to coincide with each International Tournament. Online and Post Mail voting should be used to resolve matters between AGBMs or in preparation for such AGBMs. Although in Person meetings between the dates of the AGBM is in accord with the Constitution, such meetings should be kept to an absolute minimum. By utilizing the computer, the efficient functioning of the Association in accordance with the Constitution and Bylaws of the Association, can be achieved expeditiously.
Any suggested change in the Rules of the Association must be mailed to the Board Members at least fifteen (15) days prior to the AGBM. These changes will then be presented to the Board at the AGBM, discussed, placed on the Agenda, and voted on.

BY-LAW ARTICLE VIII – TEAM SIZE

National teams will normally have six (6) men or six (6) women. No more than Four (4) of the six (6) will normally play at any given time while normally two (2) will sit out. A National Organization may enter two (2) male teams of six (6) and two (2) female teams of six (6). All National Teams must have a minimum of 50% of their player’s resident in the nation whose name they carry. Said National Teams may be augmented, by non-resident players, who are able to produce a birth certificate, a passport or permanent residence documentation of the country they wish to represent.
1. The ISA President, acting in the best interest of the ISA, upon request by any National President, may add one player, from a Country already fielding a full team, to any countries’ team that loses a player due to situations beyond the National President’s control and thus become disqualified to compete in this event. This added player is only to bring the team once again up to the minimum number required to compete and is subject to the approval of the National President of the country in which they reside.

BY-LAW ARTICLE IX – ELIGIBILITY & RULES FOR:

UNITED NATIONS (UN) ADULT TEAMS

Should a Nation express an interest in competing but is unable to meet the minimum number of four (4) to form either a male or female team, the ISA will sanction a team or teams called “United Nations” hereafter known as “UN” Teams. The norm will be that UN Teams will be brought up to six (6) Players. Let no country ever be excluded from participation in International Shuffleboard Competition. The ISA President will solicit and select volunteers to be the Captains for any “UN” Team(s). As this is an International Event and has the potential to adversely affect the image of the ISA, it is imperative that the best attention and treatment be given to all players representing these new countries seeking entrance into the ISA and World of Competitive Shuffleboard.

1. Nominations to compete on the “UN” Team(s) are required, in all circumstances, to come directly from the National Shuffleboard President of the respective country and, in turn, be submitted in writing, directly to the ISA President. In cases where no National Shuffleboard Association exists, applicants may then petition, in writing, directly to the ISA President for eligibility determination and permission to compete on the “UN” Team at an upcoming ISA Tournament. (Where the phrase “in writing” is used in this paragraph, information may be exchanged by e-mail).

1A. The ISA President, acting in the best interest of the ISA, may approve special UN Teams, minimum 4 players, maximum 6 in each, from a single country not currently a Member Nation, provided that they are able to produce a birth certificate, a passport or permanent residence documentation of the country they wish to represent. The teams will carry the prefix “UN”, followed by the Nation being represented. As with other UN Teams, players will be eligible for the (2) UN t-shirts, provided at ISA expense, and they must each wear a distinctive cap, at their expense, to easily identify their nation. Furthermore, teams may opt to select a decorative t-shirt, consistent with their birth Nation, at their expense, however a UN Cap, will be provided at ISA expense, and must be worn.

2. Once the ISA had been contacted by any country wishing to send players to compete in an ISA Tournament, the ISA President will immediately select a “UN” Team Captain or Captains who will assist in reviewing all of these nominees with the aim of completing “UN” MEN and WOMEN teams of up to the maximum six (6) players each.

3. The ISA President and his selected “UN” Team Captain(s) will consider all names submitted to them for inclusion on the “UN” team(s) without prejudice of any kind. They have complete and total responsibility for the approval and selection of any players for these “UN” team(s). The selected Team Captain(s) may also compete as players on their UN team(s) and shall count as a nomination(s) from their country(s). There shall, as a general rule, not be more than one player chosen from any country that is already fielding a full team of four (4) or more. Should it be necessary to select more than one, in order to meet the minimum team requirement of Four (4), it must be on an exception basis and the decision to select more than one (1) must be approved by all National Presidents.

4. Players selected to compete on the “UN” team(s) will be judged according to their ability to be a team player, provide inspiration to their team, demonstrate good sportsmanship, possess some degree of knowledge of the game and, most of all, have a positive attitude towards the promotion of Shuffleboard around the world.

5. Players of the “UN” Team(s) cannot be removed at any time to play on any other National Team should an unpredicted vacancy occur. It is possible, and quite probable, that players on the “UN” team will be required to compete against players from their own National Team and they are expected to perform in a professional manner and not show any favoritism during play. Throwing a game or other questionable behavior on the court is grounds for dismissal from the “UN” Team. Only the ISA President has the authority to dismiss any member of a “UN” Team. All players selected for the “UN” Team(s) will be required to pay the standard ISA Tournament fee as well as all other associated tournament fees.

6. The ISA will provide two (2) “UN” uniform T- shirts to each of the “UN” players at the ISA Tournament with the money received from the ISA tournament fees of these same players. The “UN” Team shirt is required during play; and UN Players will wear the Team Cap representing his/her Nation. No funds shall come from the ISA treasury to support the “UN” Team(s).

7. Pertinent to the established Rules of the ISA tournament, it shall be known that, a “United Nations” team could possibly be the winner of the ISA Tournament and shall be accorded all the rights and honors of such victory.

BY-LAW ARTICLE X – ELIGIBILITY & RULES REGARDING:

UNITED NATIONS (UN) YOUTH TEAMS

1. Once the ISA has been contacted by any player or country wishing to send youth players to compete in an ISA Tournament, the ISA President will immediately select a “UN” Youth Team Captain or Captains who will assist in reviewing all of these nominees with the aim of completing “UN” Boys and Girls youth teams of up to the maximum six (6) players each.

2. To be eligible to compete on a UN Youth Team, individuals must be between the ages of 13 and 19 and present proof of age to the Tournament Director.

3. Each participant must be are able to produce a birth certificate, a passport or permanent residence documentation of the country they wish to represent and if they are from a Full-Member nation have the approval of their respective National President.

4. The ISA President and his selected “UN” Youth Team Captain(s) will consider all names submitted to them for inclusion on the “UN” Youth team(s) without prejudice of any kind. They have complete and total responsibility for the approval and selection of any players for these “UN” Youth Team(s). There shall not be more than 3 youth players of the same gender from the same country on any UN Youth Team.

BY-LAW ARTICLE XI – ELIGIBILITY & RULES FOR:

NATIONAL YOUTH TEAMS

1. Once the ISA (has) been contacted by any National President wishing to send youth players (13 to 19 years old) to represent their nation and compete in an ISA Tournament, the ISA President will immediately notify the Tournament Director that an additional team/s will be competing.

2. To be eligible to compete on a National Youth Team individuals must be between the ages of 13 and 19 and present proof of age to the Tournament Director.

3. Each participant must be are able to produce a birth certificate, a passport or permanent residence documentation of the country they wish to represent and if they are from a Full-Member nation have the approval of their respective National President.

4. National Presidents may enter up to 2 National Youth Teams of the same gender with each having a minimum of 4 and a maximum of 6 players where 4 will be playing at any one time (similar to the adult teams.)

5. National Youth Teams do not affect the number of adult teams any National Organization is entitled to enter.

6. National Presidents sending Youth Teams will select a Team Captain/s for each Youth Team entered. The National President and his selected Team Captain(s) will consider all names submitted to them for inclusion on the youth team(s) without prejudice of any kind. They have complete and total responsibility for the approval and selection of any players for their National Youth Team(s).

7. If any entered National Youth Team falls below the minimum required number of 4 players, the National President may present these remaining players to the ISA President for possible inclusion on the UN Youth Team(s).

BY-LAW ARTICLE XII – ELIGIBILITY & RULES FOR:

WORLD SINGLES

1. When an ISA World Singles Championship is scheduled, the ISA President shall consult with the host with regard to the appointment of a Tournament Director for the event. In the event that agreement cannot be reached on the Tournament Director, the voting members of the Board will make the decision. The Tournament Director has the authority to appoint Assistant Tournament Directors as required.

2. The ISA President, in direct consultation with the host and the Tournament Director will, based on the facility size, number of available courts and allocated playing days, establish the maximum number of competitors for this championship and present allocations by nation to each National President, no less than 6 months in advance to allow them sufficient time to select their competitors.

3. The ISA President, in order to foster good will, maximum international participation and growth within the ISA, will reserve a specific number of slots for non-member nations to participate and some Presidential Appointments for special deserving individuals regardless of their nation and their selection does not affect their nations assigned quota and each participant from a Full-Member nation must be approved by the respective National President.

4. Each participant must be are able to produce a birth certificate, a passport or permanent residence documentation of the country they wish to represent.

BY-LAW ARTICLE XIII – TOURNAMENT PLAYER FEE

Every player, seeking to participate in an ISA Sponsored Tournament, be it a Team or Singles Tournament, will be required to pay the current established ISA player fee. It should be noted that, this fee may vary depending on the event; however all changes are subjected to the approval of the ISA Board of Directors.

1. This fee will be collected by the National Organizations of each individual team for both the ISA Team Tournaments and the ISA World Singles Tournament and forwarded by them, as a single payment, in US Dollars, directly to the ISA Treasurer by the established cutoff date of that tournament. Players from nations that have no National Organization or players on the UN teams (adult and youth) will be required to individually send in their ISA player fees to the ISA Treasurer, in US Dollars, by the established cutoff date for that tournament.

2. Failure to pay the ISA Tournament Player Fee will result in the players’ disqualification to compete in this event.

3. Upon receipt of the Player Fees, the ISA Treasurer will provide notice to both the Tournament Director and the ISA President, identifying all eligible players and teams for this event.

4. The ISA Player fees collected are not to be used by the Tournament Host Committee for operational expenses. They are to be used strictly for approved ISA expenses in support of the Association and event for which they were collected.

BY-LAW ARTICLE XIV – HALL OF FAME

1. A maximum of 3 nominees in any given calendar year can be accepted for induction into the HOF. The nominees can be for either the Special Award or Players Award Category or any combination thereof. There is no restriction on the number of nominees that can be submitted.

2. Nominations to the Hall of Fame may be made by any member of the ISA Board, voting or non-voting as well as the Chairman of any ISA Committee. Nominations are to be submitted to the Chair of the Hall of Fame Committee. The Committee will review all nominations received to ensure eligibility and to confirm that criteria are met, and forward those meeting the criteria to the ISA President. Once all nominations are in, the ISA President will forward them to the voting members of the ISA Board. When the results are received and tabulated, the ISA President will notify in writing each selectee and in turn officially announce the results of the election to all National Presidents and post on the website. Chosen candidates will be inducted at the next ISA Event. In the event the inductee will not be present, other arrangements are to be worked out with the ISA President and inductee.• SPECIAL AWARD

A nominee must have a minimum of two years service to the ISA and have either
1. Made a quality contribution to ISA Board and its goals or
2. Made a major contribution in hosting ISA tournaments.

• PLAYER’S AWARD

In order to be nominated to the Hall of Fame, Player’s Award, a player must meet #1 and either #2 or #3.

1. Player must have competed in at least 3 ISA Championships.
2. Player must have played with distinction. For example: Have a Perfect
Record in an ISA Championship OR be the Best Finisher on their National
Team in an ISA Championship.
3. Be the recipient of the ISA Sportsmanship Award or other similar ISA
Awards of Merit.

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