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VERY good idea to spell out the details in multiple locations about the group reservation. I would just caution you to make sure everyone understands all this if you are trying to achieve a certain number of booked rooms. We only have our immediate family attending and the smallest amount of rooms we could guarantee for a group rate was 5. We checked with everyone to make sure they were definitely coming, explained why were needed this commitment before we signed the group agreement, and confirmed we had 6 rooms. I wasn't totally sure about the 6th one so I made a group agreement for 5. After spelling this all out on our website and in multiple emails, my fiance's sister went and booked with her travel agent AND took their mother's room and booked it on her reservation too. So we lost TWO rooms and dropped under our group agreement. I was really freaking out and she was soooo difficult to work with to get it resolved. It ended up, after days of arguing with her, that she cut 3 days off their reservations (that's what our group ressie was for) and booked through my travel agent. She just kept insisting our travel agent was trying to rip her off and that was just so not the case. So it is worked out now but it was a very long, stressful week of worry, phone calls, emails, and nastiness!!

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Thank for the advice. Our guests have already received our save the dates and been on our website and facebook invite which has all the details for the resort. So far, we have about 17 or 18 rooms booked and I only needed 15 to obtain the free wedding package. I know a couple of our guests have booked elsewhere, but that's ok.

Also, I did not have any rooms blocked so I did not need to put any deposits down. We told everyone early enough to book their rooms. Also, my travel agent works with funjet so they have a lowest price guarantee. We are refunded the difference when the price drops, which it has twice already!

Originally Posted by 2ndtimesacharm

Josephine, your invitations are GORGEOUS!!!! I really love them!

VERY good idea to spell out the details in multiple locations about the group reservation. I would just caution you to make sure everyone understands all this if you are trying to achieve a certain number of booked rooms. We only have our immediate family attending and the smallest amount of rooms we could guarantee for a group rate was 5. We checked with everyone to make sure they were definitely coming, explained why were needed this commitment before we signed the group agreement, and confirmed we had 6 rooms. I wasn't totally sure about the 6th one so I made a group agreement for 5. After spelling this all out on our website and in multiple emails, my fiance's sister went and booked with her travel agent AND took their mother's room and booked it on her reservation too. So we lost TWO rooms and dropped under our group agreement. I was really freaking out and she was soooo difficult to work with to get it resolved. It ended up, after days of arguing with her, that she cut 3 days off their reservations (that's what our group ressie was for) and booked through my travel agent. She just kept insisting our travel agent was trying to rip her off and that was just so not the case. So it is worked out now but it was a very long, stressful week of worry, phone calls, emails, and nastiness!!

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i may have to steal your paragraph about gifts.... i was wondering how to word this as we didnt want any gifts but family is still asking where we are registering, but i felt putting where we were registered on our invite would be rude to be people who thought spending the money to attend is enough (which it is). I want them to know its ok.

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I am having the hotel provide an itinerary sheet to each guest as they check in. My fiance and I are ever so greatful for those who will be able to attend our wedding. I found the following Thank You paragraph that I added to the itinerary.

"TO OUR FAMILY AND FRIENDS, THANK YOU. IT MEANS THE WORLD TO US TO HAVE YOU HERE. THANK YOU FOR BEING OUR SUPPORT SYSTEM. OUR ENCOURAGEMENT. OUR PARTNERS IN CRIME. FOR LOVING US THROUGH THE UPS AND DOWNS IN LIFE. FOR BEING OUR MENTORS, THEACHERS, AND GUIDES. FORVER GRATEFUL YOU ARE OUR FAVORITE PEOPLE IN THE WORLD AND WE LOVE YOU."

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I actually used alot of this wording. Thanks so much! Here is something else we added to our wedding welcome page that I found somewhere:

"We definitely look forward to sharing our special day with you in Los Cabos, Mexico! We understand this trip is a commitment and expense, and we realize not everyone will be able to make the trip. But we will know that your love is with us on our wedding day, nevertheless!

I am having the hotel provide an itinerary sheet to each guest as they check in. My fiance and I are ever so greatful for those who will be able to attend our wedding. I found the following Thank You paragraph that I added to the itinerary.

"TO OUR FAMILY AND FRIENDS, THANK YOU. IT MEANS THE WORLD TO US TO HAVE YOU HERE. THANK YOU FOR BEING OUR SUPPORT SYSTEM. OUR ENCOURAGEMENT. OUR PARTNERS IN CRIME. FOR LOVING US THROUGH THE UPS AND DOWNS IN LIFE. FOR BEING OUR MENTORS, THEACHERS, AND GUIDES. FORVER GRATEFUL YOU ARE OUR FAVORITE PEOPLE IN THE WORLD AND WE LOVE YOU."

I LOVE this!! How did you create it? I would love the template!

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Thanks for sharing this was so helpful! We had a lot of people that were confused too, they thought the double occupancy rate was the price for two people and didn't understand that each person and room had to pay the price quoted.