KanbanFlow Software

KanbanFlow is a cloud-based project management solution by CodeKick that allows real-time collaboration between users and coworkers. It uses Kanban boards to provide an overview of the existing work situation and help improve communication and overall effectiveness. Users can split the board into teams, products and business areas to manage tasks. The solution provides real-time collaboration by displaying any changes made on the boards to all team members. It offers the Pomodoro technique for time tracking of tasks. The time report allows users to filter and group logged time data.

KanbanFlow offers cumulative flow and cycle and lead-time charts for analytics and reporting. It provides calendar feed for external calendars like Outlook and Google Calendar. Users can add tasks by email and import and export files to Excel format.

KanbanFlow provides a Kanban board is suitable for businesses of multiple sizes. Users can integrate with other solutions using REST-based API. Pricing is per user per month.

The best kanban flow experience, and flexible enough to do just about anything!

This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline.

Pros

KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users.

This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months.

We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect.

Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons:

1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task.2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.

Cons

Nothing really, it does its job well. I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone.

February 2019

Daniel from Ultimate Software

Company Size: 5,001-10,000 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

5 of 5

February 2019

Excellent and Easy to Use Kanban product

I have so far only used the free version, but I have thought many times I should buy the premium version if for no other reason than to support this great company and product. But with the free version I have all I need. I just use this for personal use. Where I currently work, they're already invested in Atlassian JIRA, so I can't influence them to purchase KanbanFlow, but if I am ever at another company or job where it comes up, I would enthusiastically recommend KanbanFlow. (Because compared to JIRA, KanbanFlow is so much easier and faster to use). I use this to track my Personal To-Do's and to track my Work To-Do's. I'm a software developer and when I get hot and heavy on a large complex project, I break down the work into tasks on cards, and it helps me organize and focus so much more. It's very easy to set up a board and add cards to it. I use the subtask checklist a lot, and I sometimes use the color coding too. It's so easy to move cards around the board. I haven't needed or tried to track history on a card, or track time, but those features (especially the time) seem to be available. The mobile website is great too, and I am able to move cards around or add/edit cards using chrome browser on my andriod phone, and it works surprisingly well.

Pros

Easy to use and fast. Setting up a board, adding entries to it, moving them around, is incredibly easy, intuitive, and fast.

Cons

Adding labels is a little slow. I wish I could add labels to cards more quickly and easily. As a result, I don't use the labelling feature much.

February 2019

Gabriel from NetRom

Company Size: 201-500 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

3 of 5

Functionality

3 of 5

February 2019

Fast tool for managing Agile teams

We've used this tool (both the free variant and paid subscription) for managing multiple projects in the past. The software is extremely user friendly and everyone from developers to clients loved it.
KanbanFlow is heavily oriented on managing large numbers of concurrent work-in-progress tasks (Kanban), so it's dashboard is a collection of swim-lanes depicting the current progress. It allows for registering individual user accounts and assigning these to Agile boards.
The developers loved it as it is extremely simple to create a task, to update it's status or to record work.
The management & clients liked that they got an easy overview of everything that was getting worked on.
The paid subscription, while adding additional functionality and removing some of the limitations, is mostly focused on reports creation and task analytics - the latter was especially appreciated since it makes it easy to highlight time-hogging stories or tasks.
All-in-all this was immensely helpful for agile teams; more so when looking at the pricing - while KanbanFlow does not come with all the bells and whistles, it provides a solid feature set for a fraction of the price of other Agile trackers (e.g.: JIRA)

- The free option lacks the possibility to integrate with other mainstream software (however the paid version works with many various services)- Does not allow for on-premises installation, all information is stored on their own servers/cloud.- Workflow customizations are not possible.

January 2019

Ronald from Myron Manufacturing

Company Size: 1,001-5,000 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

January 2019

Productivity boosted!

KanbanFlow helped us organize a large set of tasks for a team of 19 people. Management also was able to create their own boards so we can keep track of different situations and on different levels. We never encountered problems setting up accounts and the site is always available and stable. We would be lost without it at this point! Users can activate e-mail notifications when a task is assigned to them which is useful if you ever have a reluctant users that says too much "I wasn't checking the board during the day".

Pros

*How easy and intuitive it is even for people that has never used something similar*Includes so many useful features that have covered so far all situations we have encountered to keep track of the tasks*Allows to manage different boards which is awesome for management*Setting up accounts is quicker than you can imagine*Makes you stay so organized that it's impossible to stop using it*Stays efficient even with large teams

Cons

*Doesn't allow me to remove the colors I'm not using on the bottom legend without entering the settings menu. Just a little detail that could be easily implemented.*There's no role in the boards that allowd users to only see it without editing rights. I guess it's linked to the concept of the metodology but it's been needed in a few opportunities.

January 2018

Rick from Fascinating Monsters

Review Source: Capterra

Ease-of-use

3 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

4 of 5

January 2018

My favorite Kanban webapp

Pros

All the basics of Kanban are available in the free tier. For a freelancer working with a single client, as I've done in the past, the free tier is probably all you need to get things done. I used Kanban Flow extensively for about 20 client projects, and then started using Slack. I've recently come back to KF, however, because it's much easier to stay focused and see how far you need to go to finish.

Free tier includes unlimited boards, and that's awesome.

The webapp is wicked fast on Chrome. I mean really really fast.

Premium tier is fairly priced.

Powerful premium features.

The app gets lots of attention from devs and is updated frequently.

Cons

Administration of boards is a bit tedious, requiring several clicks, and then clicks back to start over with a fresh board.

I can't find any way to increase the font size, other than zoom in Chrome.

Advanced functionality isn't free, and I imagine if you're a business with more than a couple team members, you'll need the premium tier.

April 2017

Ling Ling from Pronoun

Company Size: 11-50 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

4 of 5

April 2017

Free version works great as a daily to-do list if you work online

Planning vertically (aka using a vertical list) seems to work better for me so I was glad to be introduced to Kanban Flow, and that they offer a permanent free version since, at first, I just wanted to test it out -- I've been using it ever since.

Pros

These are based on the free version.* Offers free and premium version (the free version works great for me)* Acts like a vertical to-do list* Offers different colors so you can color code if you'd like* Offers the ability to add subtasks* Can set multiple reminders* Can be shared with other users.* Links are hyperlinked.

Cons

These cons are limited to the free version.* Different colors are offered but the options are limited.* The default "In Progress" section always expands each task automatically when you first sign on or refresh the page.* Reports aren't available if you don't use pomodoro (there is a log though that shows up to the past 14 days).* I tend to end up only using the "In Progress" column as a running to-do list.* Can't attach files in the free version.* It'd be nice if we could add sub-sub tasks.

October 2017

Anonymous

Verified Reviewer

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

October 2017

Great and easy-to-use software that helps me stay organized at work every day.

It helps me stay very organized and on top of things with big and little tasks at work. Whenever I remember something that I still have to do I'll just quickly add a reminder or task for myself or the team in the appropriate column. That way I never forget anything I have to do and stay productive.

Pros

I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized. It's incredibly easy and convenient to quickly add a tasks or reminder, even on the busiest of days, so it won't slip your mind. And I love the flow of columns you can move your tasks through as you're trying to get things done.

Cons

I think the actual design is a bit dated, I just don't love the look of the software as much compared to what else is out there.

November 2018

Kathy from RGA Creative Enterprises, LLC

Company Size: 2-10 employees

Review Source: GetApp

Ease-of-use

5 of 5

Functionality

4 of 5

November 2018

Free version review: Extremely Nice for Free

Pros

Setting up the boards and using them is extremely easy to do. I have used it for client work - to keep track of the time I have spend on each aspect of each project and this has been very useful for that.

Cons

I am working with the free version - and so this might be available in the pro - but I would really like to have my tasks auto populate onto my MacBook calendar so I can coordinate tasks with meetings and the rest of my planning.

October 2018

Jeff from Schaefer Flight

Company Size: 2-10 employees

Review Source: Capterra

Ease-of-use

5 of 5

Functionality

3 of 5

October 2018

Great but light on features

It has been my personal and work task list for the last few years. It has been very useful at keeping me organized and focused.

Pros

It is simple to use. My favorite part is the built-in timer on the bottom left. This is great for pomodoro time management.

Cons

You can add a checklist to a kanban card but you can't put subchecklists inside of a checkbox. I often like to break out complex tasks with further levels of detail and this would be a nice way to do it.

August 2018

Anonymous

Verified Reviewer

Company Size: 51-200 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

August 2018

Fantastic Swimlanes!

Clear visual project management and excellent time keeping tracker for each task

Pros

Kanban flow is a visually pleasing and ever expanding process app. I use it for all my project management and especially love the pomidork timer function. I would definitely recommend this product to anyone

Cons

There is nothing I dislike about this software

November 2018

Daniel from Vidak

Company Size: 51-200 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

3 of 5

November 2018

Basic Kanban Tool

I wanted to experiment with kanban task boards, and this was a great initial platform. I have since moved on to using another product with more features, but kanbanflow is definitely worth looking into for a basic, easy-to-use solution.

Pros

Compared to other kanban software, this one is really simple and easy to use. Get rid of the sticky notes on a whiteboard and use this instead!

Very easy learn and start using.

I used the free version, which was great for my needs. However, you can also go on subscription to get the full raft of available features.

Cons

If you are looking for a kanban with lots and lots of features, you may find kanbanflow a bit lacking. It's real strength is its straightforward and easy-to-use design.

February 2019

Josh from DNSFilter

Company Size: 1 employee

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Functionality

5 of 5

February 2019

Stellar task manager, better than Trello

I am using this now as my full-time task manager. It does two things very well: simply lays out all of your cards, and allows you to time your work on each of your tasks. I like that the pomodoro timer isn't "fake". It is tied to whatever task you are working on, and you can easily switch tasks mid-pomodoro, and the appropriate time is logged to each task. So at the end of the week I can see by color, by label etc how much time I spent on everything.
I only have two minor gripes. One is that the UI is starting to get dated, the other is that recurring tasks show up again after you mark them complete. This is not a bug or anything, its just annoying to see it pop right up again. It feels like I was robbed of my gold star of completion. For now, I have an external system setup instead, on a cron job. So these tasks get posted to the API and show up on the board.

Pros

I liked the pomodoro timer as well as the simple layout.

Cons

Completed recurring tasks get put immediately back onto the board. Would love the option to hide them until near the time it recurs.

July 2018

Bruno from Studio Hyperset

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

4 of 5

July 2018

KanbanFlow is a great tool with a great price

Pros

It's free version already comes with valuable functions. It's board view is easy and great to handle project tasks with support to collaboration and time tracking functionalities.

Cons

It repeat task functionality could be better, showing just what is next to be done, but it only show all the future tasks, which make some tasks to appear in the wrong time.

August 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra

Ease-of-use

5 of 5

Functionality

5 of 5

August 2018

The Easiest Kanban Software

KanbanFlow has helped our team stay on the same page and increased our efficiency, productivity, and communication.

Pros

KanbanFlow is easy to use. The UI is easy to look at and the software is easy to learn. The program is pretty simple, yet it's very capable of handling just about anything you throw at it. It also connects to Outlook, which notifies other team members when they have a task due.

Cons

It's not pretty. There are other options that are more pleasing to look at, but that should not make you avoid it.

April 2018

Joseph from Grant Community High School

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

4 of 5

Customer support

4 of 5

Functionality

4 of 5

April 2018

This tool is a great way to keep organized

Pros

We have been using this to keep our team up to date on where our various projects are progress wise, and make sure everyone knows what they need to do.

Cons

It would be nice if there were some charts and reports that could be run like there are in a few alternative tasking apps (like Wrike). However, KanBanFlow has been great.

July 2017

Dorothy from OriGen Biomedical

Company Size: 51-200 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

July 2017

Easy Task Manager (free version)

By writing down all tasks and color coding them by role, I have learned which things are taking up a lot of my time. I have created columns for "Waiting on Someone Else" and "Redirected From" so I can see where tasks are stalled for reasons beyond my control.

Pros

The customization of columns and colors are perfect. I set each work role as a different color so I can tell at a glace which role a task belongs to. I enjoy dropping things in the Done column. I use this as a communication tool with my supervisor by sharing my board.

January 2019

Benjamin from Barberville Baptist Church

Company Size: 1 employee

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Functionality

4 of 5

January 2019

My #1 Product Recommendation for 2019

I work multiple jobs in addition to owning a business. This software helps me manage everything from personal finance to client communications.

Pros

I use KanbanFlow every day to manage my life. It is user friendly and integrates with other products I use like Google Calendar.

Cons

User interface isn't particularly attractive.

September 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

September 2018

This is one of the first things I look at every day and love it!

Pros

It is very simple, intuitive, and easy to use.

Cons

There isn’t anything I don’t like about this software.

October 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra

Ease-of-use

3 of 5

Value for money

5 of 5

Customer support

4 of 5

Functionality

3 of 5

October 2018

Good Tool for team collaboration

Overall the use of kanban boards has given us a great start in organising outlet workloads equally and providing individual and team accountability. It’s a great tool as a starter but need to as you would expect be used along side other applications.

Pros

We use the tool frequently to manage team and project tasks, we find the rocccurong task settings really useful for mapping monthly and weekly tasks!

You can assign tasks to individuals which can be shared and filtered as needed.

The card can list a number of subs tasks making it really clear on track g process as they move across the board swim lanes.

Cons

The tool almost has too many feature making it more complicated then it needs to be.

Maybe if there were more intervention with time sheeting or scheduling we would get more more use of the tool.

July 2017

Aimee from Rise and Shine

Review Source: Capterra

Ease-of-use

5 of 5

Value for money

5 of 5

Customer support

5 of 5

Functionality

5 of 5

July 2017

Excellent task management for busy people!

Pros

My favorite thing about Kanban Flow is the Pomodoro Timer. It keeps me focused and on task. It allows me to work in sprints and knock a bunch of tasks off my list - it's a fantastic productivity tool.

Cons

The version I use isn't as nice-looking as other tools.

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