Governance user

The Governance domain allows companies to launch enterprise-wide new product introductions on-time and on-budget. Within Governance are these sub-processes: Requirements Management, Portfolio Configuration, Program Management, Decision Support Business Intelligence, and Compliancy.

ENOVIA Materials Compliance Supplier Portal is a standalone web application that facilitates the data collection process by providing a web site for suppliers to:

• Log in and view their material declaration requests

• Download parts in an industry-standard data collection format such as IPC-1752 (provided by the Institute for Interconnecting and Packaging Electronic Circuits) or the “Compliance Connect” spreadsheet

• Upload completed material declarations.

As a standalone web application, ENOVIA Materials Compliance Supplier Portal is installable on its own application server outside the firewall. ENOVIA Materials Compliance Supplier Portal communicates with ENOVIA® Materials Compliance Central™ through a secure Web Service interface. It can even be configured to automate the import of uploaded material declarations into ENOVIA Materials Compliance Central and also show suppliers whether their uploaded material declarations have been accepted or rejected by the compliance engineers of the host company once they have been reviewed.

The “Compliance Connect” spreadsheet consists of intelligent fields that allow suppliers to define a declaration of compliance information for a set of parts. This could be a full material declaration including sub-parts, materials, and substances. Or, it could be a part level declaration where the supplier provides either a Yes or No answer for compliance or indicates the substances in the part that exceed a threshold. At each level, the spreadsheet validates that all compliance data is specified completely and correctly. At the end of the process, the supplier is required to certify that the information they have entered is correct. The spreadsheet consists of worksheets that can be used to define the product BOM, materials, and substances. Three separate versions of the spreadsheet are provided:

At each BOM level, the supplier is prompted to provide important compliance data, including part manufacturing process information, material recycled content, and RoHS or ELV compliance data, including exemptions taken for specific RoHS or ELV substances in materials. The RoHS and ELV+RoHS versions of the spreadsheet will automatically determine whether reported parts are RoHS compliant, and in the cases where they are not, the supplier will be prompted to enter further information regarding how a compliant version of the part will be provided in the future.

The worksheets are self-validating to ensure that all required fields are filled out correctly and that the part trees and material content provided by suppliers are well-defined. As a final step in the material declaration process, the supplier is prompted to certify that the information entered into the “Compliance Connect” spreadsheet is accurate prior to generating the output file.

Once the output file is returned to the host company (for example, by uploading it through the ENOVIA Materials Compliance Supplier Portal), it can be directly imported into ENOVIA Materials Compliance Central to create reported material declarations. Compliance engineers can then review and accept these material declarations to make them effective, or reject them and provide information to the supplier as to why they are being rejected.

Put the responsibility for supplier compliance reporting directly into the hands of your suppliers.

Provide a secure environment for your suppliers to view parts that need to be reported without exposing proprietary product information.

Isolated Web Application

ENOVIA Materials Compliance Supplier Portal is an isolated web application that can be installed on its own application server outside the firewall or in a network “demilitarized zone” (DMZ). It communicates to ENOVIA Materials Compliance Central via a web service interface.

Secure Environment

When a user logs into ENOVIA Materials Compliance Supplier Portal, it communicates with ENOVIA Materials Compliance to authenticate the user as a valid supplier. ENOVIA Materials Compliance Supplier Portal then displays a list of parts for which material declarations have been requested. The supplier can only view the Manufacturer Equivalent Parts that they have been asked to report, thus ensuring that no proprietary enterprise product information is exposed.

Suppliers can download their material declaration requests in IPC 1752, JAMP AIS, JAMA/JAPIA, or Compliance Connect format. Once downloaded, the supplier can then proceed to fill out the missing material declaration information for their parts.

Upload of Material Declarations

Once the supplier has completed a material declaration for a requested part, the file can be uploaded to a secure location at the host company. Optionally, ENOVIA Materials Compliance Supplier Portal can be configured to then automatically route uploaded material declarations to the ENOVIA Materials Compliance Central importer.

Material Declaration Approval

Once a material declaration is imported, the supplier can use the ENOVIA Materials Compliance Supplier Portal to view whether the material declaration was accepted or rejected by the host company compliance engineer. The compliance engineer can provide specific instructions to the supplier when a material declaration is rejected.

Material Declaration Data Collection Tool

“Compliance Connect” is an intelligent Microsoft Excel® spreadsheet that can be used by suppliers to provide material declarations for their parts. The highlights of this tool are:
• Suppliers have the option to provide a complete BOM hierarchy for their parts, including materials associated with the leaf parts in the BOM and substances associated with the materials. Suppliers using the RoHS version of Compliance Connect can choose to submit a partial declaration consisting of part level declarations of compliance and substances exceeding thresholds.
• The spreadsheet is self validating. Pick lists are presented for fields that have a fixed range of choices, part tree structures are validated to be defined completely and correctly, and materials are validated to have substances 100% specified. In most cases, errors are immediately detected and highlighted on the screen for the user to fix. A final validation of all worksheets is performed as part of the certification process to catch additional errors.
• The RoHS and ELV+RoHS versions of ”Compliance Connect” will automatically determine the RoHS compliance of supplied parts from underlying material content, taking RoHS substance thresholds and exemptions into account. For non-compliant parts, suppliers will be prompted for additional information including the date that a compliant part will be provided and the new part number (if applicable) for the compliant part.
• “Compliance Connect” is compatible with industry standards including IPC 1752 and IMDS. The ELV and ELV+RoHS versions include required IMDS attributes such as Polymeric Marking of parts, Material Symbol, and IMDS Substance Applications. This compatibility allows material data from “Compliance Connect” to be imported into ENOVIA Materials Compliance Central and subsequently exported to these industry reporting standards.
• “Compliance Connect” can be customized by the host company to add or remove fields on worksheets. The host company can also extend any pick list to include or remove items. For example, additional substances can be added to the substance pick list. It is even possible for the spreadsheets to be pre-configured with a set of standard materials to be used by suppliers.
• Suppliers are required to provide an electronic signature to certify the information they have entered is correct. Only then will the worksheets be saved in a format that can be returned to the host company.
• Completed ”Compliance Connect” files can be uploaded and imported in ENOVIA Materials Compliance Central using the ENOVIA Materials Compliance Supplier Portal web application.