People content items are the most unique type of content in the CMS. Because faculty and staff sometimes have multiple appointments, the relationships within the database are quite complex, and adding or modifying people content is restricted to people who have received people directory training.

Related Articles

Keywords

directory; graduate student; people list;

Adding new pages (channels) to your website is generally the responsibility of your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

Key Words

channel; navigation; sitemap; subnav; top-level; url

Permissions

Because of the sensitive nature of University and College communications, only authorized users can edit content in the CMS for any site. Before using the CMS, you will need to gain access through LSA Development, Marketing and Communications (LSA DMC); contact us at lsa.web.support@umich.edu.

Users are granted authorization only for the department/unit site(s) they will work within – there will be no access to content owned by other departments. Additional permissions for advanced roles within the department/unit editing team will need to be determined after discussion with department/unit leadership and LSA DMC.

Overview

The CMS is built on powerful databases that are quite cumbersome and technical to work with directly. To provide a more friendly and intuitive work-experience, Open Text provides two user interfaces to manage web content.

Once your authorization has been granted, you can edit your website through either of the two separate interfaces:

Pointing your browser to the URL of the AppConsole or clicking on the editing icon in your ICE site will produce a log-in screen. If you have been granted permission by LSA DMC to work with the CMS, simply enter your UMROOT (not Kerberos) username and password to gain access.

If after updating your Java, you find that you are receiving a new error or warning (Image 1) that prevents you from making and saving your edits, you will need to make adjustments to the Java Control Panel on your computer.

Signed Java Web Start applications and applets that contain signed and unsigned components could potentially be unsafe unless the mixed code was intended by the application vendor. As of the Java SE 6 Update 19 release, when a program contains both signed and unsigned components, a warning dialog is raised.

Related Articles

Keywords

People content items are the most unique type of content in the CMS. Because faculty and staff sometimes have multiple appointments, the relationships within the database are quite complex, and adding or modifying people content is restricted to people who have received people directory training.

Related Articles

Keywords

directory; graduate student; people list;

Adding new pages (channels) to your website is generally the responsibility of your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

Key Words

channel; navigation; sitemap; subnav; top-level; url

What follows is a release from Michigan Creative on January 15, 2013.

Best Practice Guide for Embedding YouTube Videos

Background

You may have noticed on YouTube, that after the video you’re watching ends, the player window shows a grid of “suggested videos.” These video suggestions are chosen automatically from the entirety of YouTube’s public video collection by their proprietary suggestion algorithm.

The channel owners have no control over the suggestions. In the ﬁrst example, from the primary U-M YouTube account, you can see some suggestions from our channel, a paid commercial placement, and others from non U-M YouTube channels.

These “suggested videos” also appear at the end of embedded videos (YouTube videos on your own site) by default. This can sometimes lead to unwanted or inappropriate suggestions. The good news is that this behavior can be disabled.

Solution

Each time you generate embed code for a video, you will want to uncheck the box for “Show suggested videos when the video ﬁnishes.”

If you already have videos embedded on your site, it is easy to disable suggested videos without having to regenerate the embed code. Simply add "?rel=0" after the URL and before the close quote. Below is an example highlighting the checkbox as well as the location for the code snippet. Go blue!

Additional KeyWords

The AppConsole is a rarely-used file-structure based interface that allows users access to more advanced functions of the CMS. It is also referred to as “The Back End”. The AppConsole is accessible through the URL: https://edit.lsa.umich.edu/AppConsole.

It is features several tabs (images below each numbered list): 1. Home – page shown here; clicking on this tab returns you to this view 2. My Page – customizable user interface described elsewhere in the KnowledgeBase 3. Sites – hierarchical, folder-based CMS management of the structure of your site (i.e., the navigation and templates that make up your site) reviewed below 4. Content – hierarchical, folder-based CMS management of the content of your site covered below 5. People Admin – enables users with special permissions to create and manage people content items (additional training required)6. Workbench – advanced administrative controls for managing internal data 7. Rich Media Asset Console – Not recommended for use. Allows you to work with Rich Media (e.g., images and video) 8. Diagnostics – special messages appear here alerting you of any errors in the system 9. Actions Menu – a series of links that enable you to create content and other things, depending on your permissions 10. TaskInbox–partofaworkflow system that is not used 11. Logout – click here to sign out of the CMS; also applies to any ICE window you have open

The Sites tab of the AppConsole is used mainly by site adminitrators, but can also be used by editors to create and publish content. 1. Path – lets you know where you are at in the CMS folder structure; when clicked inside, displays folder (channel) hierarchy and enables quick navigation

First Four Icons 2. Green Plus – create a new content instance anywhere in the CMS or a new Channel (folder) in the Channel you are currently browsing 3. Delete – if content is selected, clicking this button will remove the association between the content and the channel in which it resides; does not apply to channels 4. Properties – this button brings up the editing/properties form of a selected content item

Like most other applications, if an icon is grayed-out, it is not useable. To make the icons active, try selecting a channel or piece of content.

5. Move – moves either the association of the selected content to the destination channel or moves the channel itself to a new location 6. Start Workflow – part of a workflow system that is not used 7. Workflows – part of a workflow system that is not used 8. Associate – the CMS requires that all published content be associated to a corresponding channel; clicking on this button opens the “Associate” dialogue box 9. Publish – opens a dialogue box which allows you to publish content in all selected channels to your live website 10. Unpublish– removes from the live site any selected content items or channels

11. Preview – opens up the selected content to preview in context 12. Clone – create an exact replica of the selected content 13. Approve – selected content will be made ready for publishing 14. Caching Summary–for CMSWeb support use only 15. Order – sets the order of channels and sub-channels in your website’s navigation (i.e. which items appear first, second, or third) 16. Friendly URL – DO NOT USE 17. Channel List – contains the contents of the channel into which you are looking

18. Up – Clicking on this arrow will move your browser up one level in the channel hierarchy, usually the previous channel you had open 19. Name – the name of the piece of content or Channel 20. Approval – indicates the approval status of the CMS entry 21. Publishing – indicates the publishing status of the entry - Unpublished – not on live site - Published – on live site - Stale – changes have been made to the entry that have not yet been published 22. Type–denotes the type of content (e.g., article, image, event) described in Chapter 2. 23. Modified–when the entry was last changed 24. Modifier – uniqname of individual who last changed the entry 25. Created – when the entry was created 26. Creator – the uniqname of the individual who created the item

The Content tab of the AppConsole bears a strong resemblance to the Sites tab; however, whereas the Sites tab shows you the hierarchy of channels in your site, the Content tab is more about organization and storage of your actual content. Much of the screen works the same way, but there are a few differences: 1. Green Plus – offers some additional selections for you to create Projects (folders in which to store and organize your content), content or static files 2. Resubmit – allows you to update static files (e.g., a .jpg image file, a Word document) with new files of the same name.

Remove content from your ICE site by breaking the association between the content item and the channel on which it is displayed. The method is different for both dynamic and non-dynamic pages.

Non-Dynamic Pages

The key to removing content from non-dynamic pages is to remove the item from the region configurator. To do so:

Unpublish the content from your live site.

Open the region configurator for editing.

Select the piece of content you unpublished in step 1.

Click on the Remove button.

Make sure the content has been removed from the relator widget, callouts 7 and 8.

Click OK to save your changes.

You may need to refresh your ICE page by using the Floatee Menu box to see your changes.

Clear the Delivery Cache, All Regions in the Floatee Menu box.

Dynamic Pages

One of the unique things about Dynamic Pages (news and events) is that content automatically appears and disappears based on the date; so you don't have to remove stale content. If, however, you have created something in error that needs to be removed:

Unpublish the content from your live site.

Delete the content from the CMS following the steps in the related article below.

Permissions

Because of the sensitive nature of University and College communications, only authorized users can edit content in the CMS for any site. Before using the CMS, you will need to gain access through LSA Development, Marketing and Communications (LSA DMC); contact us at lsa.web.support@umich.edu.

Users are granted authorization only for the department/unit site(s) they will work within – there will be no access to content owned by other departments. Additional permissions for advanced roles within the department/unit editing team will need to be determined after discussion with department/unit leadership and LSA DMC.

Overview

The CMS is built on powerful databases that are quite cumbersome and technical to work with directly. To provide a more friendly and intuitive work-experience, Open Text provides two user interfaces to manage web content.

Once your authorization has been granted, you can edit your website through either of the two separate interfaces:

Pointing your browser to the URL of the AppConsole or clicking on the editing icon in your ICE site will produce a log-in screen. If you have been granted permission by LSA DMC to work with the CMS, simply enter your UMROOT (not Kerberos) username and password to gain access.

Deleting content from the CMS is the most extreme form of content removal. Once content is deleted from the CMS, it is not retrievable. You must first unpublish the content you desire to delete.

Navigate to the content item’s location in the AppConsole’s Content tab or in the Recent Items of your MyPage.

Exception: Media Images and Media Videos can only be deleted from their content editing form.

Related Articles

Keywords

Styling, or formatting, content can only be done using region configurators.

The region configurator content type is the robust piece of content that holds other pieces of content (articles, news, images, etc.).

To style, or format, of your content:

1. Open the region configurator (pencil icon).

2. Select the Format drop down box for the piece of content you want to change (right column of the region configurator).

3. Choose a format (refer to your quick reference guide for the format lexicon, or just pick one and see how it looks, it's very easy to change it back or select a different format).

4. Click OK to return to ICE

5. Clear your management cache and take a look at the new style/format.

Publishing new pages (channels) on your website is generally the responsibility of your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

Like adding new pages (channels) to your website, writing Query Components is best done by your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

An article is predominantly a body of text and, by far, the most widely-used piece of content on CMS websites.

The form has four main fields:

1. Title – (required) the name of the article, usually displayed on the site as a link to the article detail page (the Body field as its own web page) or to distinguish between multiple articles on a page.

2. Teaser – brief, eye-catching sentence to motivate viewers to read the remainder of the article; usually displayed with the article’s Title as a link to the complete article (also called the article detail page).

3. Body – (required) main portion of text; the tool bar that loads enables you to make sophisticated changes to the content without requiring that you know HTML.

4. Detail Image – attach a media image content item. Select a format in the region configurator that includes "img" so the detail image will display at the upper left or right of the Body field.

Additional KeyWords

In Context Editing (ICE) is the graphic interface that allows you to see how the changes you are making to the CMS will look on the live site before you publish them. Most of the content editing is done through this interface with the editing icon (pencil).

It is most commonly called “Preview” or “ICE.” Your site will have its own URL similar to https://edit.lsa.umich.edu/YOURSITENAME.

Most pages will resemble some form of the template style represented here. The key to understanding how you can work on this page is in understanding what the icons do.

They're so small; let's magnify them a little bit so that we can see them a little bit.

Edit – brings up a content editing form or region configurator editing form

Remove – deletes the content item from the region configurator; content must be unpublished first and will not work as consistently as working through the region configurator itself

Publish – Updates your live website with your changes and will not work as consistently as working with the buttons a the bottom of each form

Unpublish - removes content or region configurator from your live site but leaves the content item on your ICE/preview site for editing or removal

Approve – readies the piece of content or region configurator for publishing and will not work as consistently as working with the buttons a the bottom of each form

Content or List Region – used to create content on dynamic pages or when creating a new region configurator on non-dynamic pages

Clear Region Config Cache – do not use unless instructed by LSA CMS Web support

Adding new pages (channels) to your website is generally the responsibility of your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

Key Words

Where to StartYou can begin creating content from nearly every screen of the CMS.

ICEMost content is created through the In-Context Editing (ICE) interface of the CMS, which are the screens with icons on them and the floatee menu in the bottom left corner.

Non-Dynamic PagesA non-dynamic page is one with a region configurator on it. The region configurator is the primary means most editors use to create content in the CMS. Content is created in the AppConsole project that corresponds to the channel of the region configurator.

To create content on non-dynamic pages, follow these steps:

1. Click on the pencil for the region configurator at the top of the page.

2. It will bring up the region configurator editing form associated with this channel.

3. Click on Create drop down menu.

4. Select the type of content you’d like to create.

T

I

Certain templates in the CMS (like news, people, and events templates) are designed to take advantage of organizational tags and relationships, which are controlled from within the individual content item by adding or modifying categories/classifications and channel associations.

Classifying Content

Most "subchannels" on your site are set up with query components that require the addition of a classification to a piece of previously created content for that content to show up on the subchannel.For instance, you added an event to your main Events channel, but also want it to appear on your Brown Bags subchannel, or, you added a person to the main People directory page instead of first adding them to the faculty page.

1. Open the content item for editing and click on the Classifications tab at the top of the window.

Associating Content

The term "association," refers to how content is assigned to channels in the CMS, which is automatically done either by creating it using the region configurator, or by creating it through the "create content" menu on a dynamic channel (news, event, and people query components). Manually associating content is rarely required by individual users, however one reason you need to know how to associate content is to add an event to your website that appears on another department's website.

1. Open the content item for editing and click on the Channels tab at the top of the window.

2. Click on the Add Channel button (on right side of the window).

3. In the resulting Associate Channel window, navigate to your sites event channel and select the button to the left of the folder.

Publishing new pages (channels) on your website is generally the responsibility of your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

An article is predominantly a body of text and, by far, the most widely-used piece of content on CMS websites.

The form has four main fields:

1. Title – (required) the name of the article, usually displayed on the site as a link to the article detail page (the Body field as its own web page) or to distinguish between multiple articles on a page.

2. Teaser – brief, eye-catching sentence to motivate viewers to read the remainder of the article; usually displayed with the article’s Title as a link to the complete article (also called the article detail page).

3. Body – (required) main portion of text; the tool bar that loads enables you to make sophisticated changes to the content without requiring that you know HTML.

4. Detail Image – attach a media image content item. Select a format in the region configurator that includes "img" so the detail image will display at the upper left or right of the Body field.

What follows is a release from Michigan Creative on January 15, 2013.

Best Practice Guide for Embedding YouTube Videos

Background

You may have noticed on YouTube, that after the video you’re watching ends, the player window shows a grid of “suggested videos.” These video suggestions are chosen automatically from the entirety of YouTube’s public video collection by their proprietary suggestion algorithm.

The channel owners have no control over the suggestions. In the ﬁrst example, from the primary U-M YouTube account, you can see some suggestions from our channel, a paid commercial placement, and others from non U-M YouTube channels.

These “suggested videos” also appear at the end of embedded videos (YouTube videos on your own site) by default. This can sometimes lead to unwanted or inappropriate suggestions. The good news is that this behavior can be disabled.

Solution

Each time you generate embed code for a video, you will want to uncheck the box for “Show suggested videos when the video ﬁnishes.”

If you already have videos embedded on your site, it is easy to disable suggested videos without having to regenerate the embed code. Simply add "?rel=0" after the URL and before the close quote. Below is an example highlighting the checkbox as well as the location for the code snippet. Go blue!

Additional KeyWords

video, Vimeo, content, third-party, google, YouTube

At this time Chrome does not support the Java plug-in that makes it possible to work on many aspects of the CMS.

Currently, our favorite around the office is Firefox by Mozilla, but you should be able to edit the CMS with the latest versions of both Safari and Internet Explorer.

For individual events:

1. On the Event detail page, click the "Add to Cal" link and save the .ics file.

2. In the Google Calendar, click "Other calendars" | "Import Calendar" and then browse to the .ics file.

Events, News and People pages are considered Dynamic because they are pre-set to automatically bring in content that meet the channel’s requirements and may allow content to appear on other areas of your site without additional work.

Add content to dynamic pages by following these steps:

1. On the ICE version of your site, navigate to the channel’s most specific category (Note call out box).

2. Click on the 2nd Boxey Pencil on the page.

3. In the resulting eventsListRegion menu, click on Create Content.

4. In the Select Destination Project window navigate through the folders by clicking on their names until you see the project folder where you want to save this new piece of content.

5. Select the button to the left of the project you would like the content to reside in.

6. Clicking OK selects that destination and brings up the editing form for the piece of content you selected back in step 1.

7. Add content to fields as usual.

R

Because this is a hosted program, there are relatively few requirements:

Additional Software – the latest version of Java, which should already be on most LSAIT-maintained machines. If not, Java is available as a free download at http://www.java.com

Suggested Guidelines

Hardware: Machines maintained by LSAIT and are on scheduled maintenance or replacement schedules

Software:

Latest versions of Firefox or Safari browsers

Adobe Acrobat Pro for the production of .pdf

Google Apps

There will be occasions when adding people content instances to your site that the person you want to add already exists in the CMS. You will learn this when you enter their uniquename, hit tab, and then receive the message below.

Please send an e-mail to lsa.web.support@umich.edu and include the name and uniquename of the individual, and the page on which s/he will appear. Support personnel will add the person to your site and send you a message when they are available for you to edit.

In Context Editing (ICE) is the graphic interface that allows you to see how the changes you are making to the CMS will look on the live site before you publish them. Most of the content editing is done through this interface with the editing icon (pencil).

It is most commonly called “Preview” or “ICE.” Your site will have its own URL similar to https://edit.lsa.umich.edu/YOURSITENAME.

Most pages will resemble some form of the template style represented here. The key to understanding how you can work on this page is in understanding what the icons do.

They're so small; let's magnify them a little bit so that we can see them a little bit.

Edit – brings up a content editing form or region configurator editing form

Remove – deletes the content item from the region configurator; content must be unpublished first and will not work as consistently as working through the region configurator itself

Publish – Updates your live website with your changes and will not work as consistently as working with the buttons a the bottom of each form

Unpublish - removes content or region configurator from your live site but leaves the content item on your ICE/preview site for editing or removal

Approve – readies the piece of content or region configurator for publishing and will not work as consistently as working with the buttons a the bottom of each form

Content or List Region – used to create content on dynamic pages or when creating a new region configurator on non-dynamic pages

Clear Region Config Cache – do not use unless instructed by LSA CMS Web support

B

One of the efficiency features of the CMS is that it allows users to reuse content across the system, which means you can find existing content and place it on a different page from the one it was initially added to (eliminating need to replicate content).

Here are the steps to finding existing content in the CMS and adding it to another location on your website.

Once you have navigated to the page on which you want to add the previously created content, open the region configurator for editing and do the following:

1. Click on Find to add pre-created content to the region configurator.

2. The “Find Target Window” will open.

3. In the Keywords field you may enter the title of the content piece, a word in the content item’s teaser, or the uniqname of the content’s creator.

Related Articles

Keywords

Remove content from your ICE site by breaking the association between the content item and the channel on which it is displayed. The method is different for both dynamic and non-dynamic pages.

Non-Dynamic Pages

The key to removing content from non-dynamic pages is to remove the item from the region configurator. To do so:

Unpublish the content from your live site.

Open the region configurator for editing.

Select the piece of content you unpublished in step 1.

Click on the Remove button.

Make sure the content has been removed from the relator widget, callouts 7 and 8.

Click OK to save your changes.

You may need to refresh your ICE page by using the Floatee Menu box to see your changes.

Clear the Delivery Cache, All Regions in the Floatee Menu box.

Dynamic Pages

One of the unique things about Dynamic Pages (news and events) is that content automatically appears and disappears based on the date; so you don't have to remove stale content. If, however, you have created something in error that needs to be removed:

Unpublish the content from your live site.

Delete the content from the CMS following the steps in the related article below.

Related Articles

Keywords

Certain templates in the CMS (like news, people, and events templates) are designed to take advantage of organizational tags and relationships, which are controlled from within the individual content item by adding or modifying categories/classifications and channel associations.

Classifying Content

Most "subchannels" on your site are set up with query components that require the addition of a classification to a piece of previously created content for that content to show up on the subchannel.For instance, you added an event to your main Events channel, but also want it to appear on your Brown Bags subchannel, or, you added a person to the main People directory page instead of first adding them to the faculty page.

1. Open the content item for editing and click on the Classifications tab at the top of the window.

Associating Content

The term "association," refers to how content is assigned to channels in the CMS, which is automatically done either by creating it using the region configurator, or by creating it through the "create content" menu on a dynamic channel (news, event, and people query components). Manually associating content is rarely required by individual users, however one reason you need to know how to associate content is to add an event to your website that appears on another department's website.

1. Open the content item for editing and click on the Channels tab at the top of the window.

2. Click on the Add Channel button (on right side of the window).

3. In the resulting Associate Channel window, navigate to your sites event channel and select the button to the left of the folder.

Application Console: file-structure based interface that allows users access to more advanced functions of the CMS. It is also called “AppConsole.”

Cascading Style Sheet: A style sheet used for web pages to enforce a common look and feel without encoding raw HTML in every static file.

Channel: a means of organizing and deploying content that is displayed to users on sites. Each site has, at a minimum, a single “Home” channel which can have several subchannels.

CMS: see Content Management Services or Content Management Suite, depending on context Content Item: a database-driven piece of content based on a Content Type Definition (CTD). Also known as an instance.

Content Management Services: a powerful solution for creating and managing content. It makes it easy deliver a consistent message through public-facing web sites. It allows content to be created once and published in multiple places to multiple audiences. It is scalable; as the number of sites and the quantity of content grows, the number of content contributors can scale with it.

Content Type: a template for content entry; it defines the attributes for each type of content, based on the underlying database tables.

CSS: see Cascading Style Sheet

Development, Marketing, & Communications: Department within LSA that provides strategic, integrated services for all College fundraising, marketing, and both postal and web communications.

DMC: see Development, Marketing, & Communications

GIF: see Graphics Interchange Format Graphics Interchange Format: a graphics format pioneered by CompuServe that has a maximum of 256 colors, interlacing, and transparency (one color can be defined as transparent, allowing the background color to be visible); one of the most common graphics formats on the World Wide Web (WWW).

HTML: see HyperText Markup Language

HTTP: see HyperText Transfer Protocol

HTTPS: see HyperText Transfer Protocol Secure

HyperText Markup Language: the underlying base language for the world wide web (WWW).

Job: a collection of assets (regardless of type) bundled together for publishing.

ICE: see In Context Editing

In Context Editing: visual interface that allows the user to see how the changes made to the CMS will look on the live site. Most of the content editing is done through this interface. It is most commonly called “Preview” or “ICE”

Joint Photographic Experts Group: a group of photographic exports who, finding the Graphics Interchange Format (GIF) format too limiting for true quality static video, developed their own. The format provides for thousands of colors but no interlacing or transparency

JPG: see Joint Photographic Experts Group

Literature, Science, and the Arts: the largest college at the University of Michigan

LSA: see Literature, Science, and the Arts

LSA Information Technology: the parent organization for the Research Systems Group (RSG) and the System Services Team (SST).

Project: a logical structure or container used to organize content items; projects can contain content items, static files, and subprojects. At a minimum the project file structure should reflect the Sites or Channel folder structure

Rich Media Services: CMS component that provides the technology to allow media editors to manage multiple formats and sizes of web assets such as images, video metadata, podcasts and Flash/RIA

Static File: a document, such as a GIF, HTML, JPG, PDF, Word .doc, XML, or other file, under CMS control and stored in the file system

Structured Query Language: an industry-standard language for performing queries against a database.

Subchannel: A channel within another, parent channel. See channel.

Subproject: A project within another, parent project. See project.

Uniform Resource Locator: the address of a specific Web site or file on the Internet. It cannot have spaces or certain other characters and uses forward slashes to denote different directories.

Uniqname: the unique textual identifier for a user’s account information in the computing resources at the University of Michigan.

URL: see Uniform Resource Locator

The "Clear Management Cache" function, located in the Floatee Menu Box, causes the CMS to look in the database and retrieve the most recent information added to the CMS.If you make a change or add new content and don’t see it on your editing site, clicking on Clear Management Cache in the Floatee Menu Box (lower left corner of editing site) is your best bet.

Related Articles

Keywords

The AppConsole is a rarely-used file-structure based interface that allows users access to more advanced functions of the CMS. It is also referred to as “The Back End”. The AppConsole is accessible through the URL: https://edit.lsa.umich.edu/AppConsole.

It is features several tabs (images below each numbered list): 1. Home – page shown here; clicking on this tab returns you to this view 2. My Page – customizable user interface described elsewhere in the KnowledgeBase 3. Sites – hierarchical, folder-based CMS management of the structure of your site (i.e., the navigation and templates that make up your site) reviewed below 4. Content – hierarchical, folder-based CMS management of the content of your site covered below 5. People Admin – enables users with special permissions to create and manage people content items (additional training required)6. Workbench – advanced administrative controls for managing internal data 7. Rich Media Asset Console – Not recommended for use. Allows you to work with Rich Media (e.g., images and video) 8. Diagnostics – special messages appear here alerting you of any errors in the system 9. Actions Menu – a series of links that enable you to create content and other things, depending on your permissions 10. TaskInbox–partofaworkflow system that is not used 11. Logout – click here to sign out of the CMS; also applies to any ICE window you have open

The Sites tab of the AppConsole is used mainly by site adminitrators, but can also be used by editors to create and publish content. 1. Path – lets you know where you are at in the CMS folder structure; when clicked inside, displays folder (channel) hierarchy and enables quick navigation

First Four Icons 2. Green Plus – create a new content instance anywhere in the CMS or a new Channel (folder) in the Channel you are currently browsing 3. Delete – if content is selected, clicking this button will remove the association between the content and the channel in which it resides; does not apply to channels 4. Properties – this button brings up the editing/properties form of a selected content item

Like most other applications, if an icon is grayed-out, it is not useable. To make the icons active, try selecting a channel or piece of content.

5. Move – moves either the association of the selected content to the destination channel or moves the channel itself to a new location 6. Start Workflow – part of a workflow system that is not used 7. Workflows – part of a workflow system that is not used 8. Associate – the CMS requires that all published content be associated to a corresponding channel; clicking on this button opens the “Associate” dialogue box 9. Publish – opens a dialogue box which allows you to publish content in all selected channels to your live website 10. Unpublish– removes from the live site any selected content items or channels

11. Preview – opens up the selected content to preview in context 12. Clone – create an exact replica of the selected content 13. Approve – selected content will be made ready for publishing 14. Caching Summary–for CMSWeb support use only 15. Order – sets the order of channels and sub-channels in your website’s navigation (i.e. which items appear first, second, or third) 16. Friendly URL – DO NOT USE 17. Channel List – contains the contents of the channel into which you are looking

18. Up – Clicking on this arrow will move your browser up one level in the channel hierarchy, usually the previous channel you had open 19. Name – the name of the piece of content or Channel 20. Approval – indicates the approval status of the CMS entry 21. Publishing – indicates the publishing status of the entry - Unpublished – not on live site - Published – on live site - Stale – changes have been made to the entry that have not yet been published 22. Type–denotes the type of content (e.g., article, image, event) described in Chapter 2. 23. Modified–when the entry was last changed 24. Modifier – uniqname of individual who last changed the entry 25. Created – when the entry was created 26. Creator – the uniqname of the individual who created the item

The Content tab of the AppConsole bears a strong resemblance to the Sites tab; however, whereas the Sites tab shows you the hierarchy of channels in your site, the Content tab is more about organization and storage of your actual content. Much of the screen works the same way, but there are a few differences: 1. Green Plus – offers some additional selections for you to create Projects (folders in which to store and organize your content), content or static files 2. Resubmit – allows you to update static files (e.g., a .jpg image file, a Word document) with new files of the same name.

Document files (.doc, .docx, xls, etc.) and image files (.jpg, .png, .gif, etc.) can be uploaded into the CMS for use on your site. They are referred to as "Static files" in the CMS. These files cannot be edited within the CMS and should be edited within their native software (e.g., MS Word to edit a Word document):

1. File to Upload – (required) browse to the location on your computer or server where the file resides; filled in with the name of the file.

2. Target Project – (required) where you would like the static file to reside in you CMS AppConsole Content projects.

3. Placement Path – (automatic) filled in after Target Project is selected. Useful for embedding a link or image directly to the static file.

Link content types are standalone hyperlinks to other URLs.

Title – (required) the words will appear as the link (e.g., “Click here to search Google” or “LSA Course Guide”); it will not display the URL unless filled in as such

Teaser – a short description of where the link will take your audience

Destination Fields – Required; complete only one of the following. Described in greater detail below.

After selecting your destination field, the entry form will adjust to display additional fields specific to that type of link.

URL – link to a web address or RSS feed for an external site

Link to a Channel – another page or channel of any CMS site; if someone changes the URL of the channel, the CMS updates your link automatically

Link to a Content – a piece of content in any site in the CMS; if someone changes that content, the CMS will ensure your link remains intact

There will be occasions when adding people content instances to your site that the person you want to add already exists in the CMS. You will learn this when you enter their uniquename, hit tab, and then receive the message below.

Please send an e-mail to lsa.web.support@umich.edu and include the name and uniquename of the individual, and the page on which s/he will appear. Support personnel will add the person to your site and send you a message when they are available for you to edit.

If after updating your Java, you find that you are receiving a new error or warning (Image 1) that prevents you from making and saving your edits, you will need to make adjustments to the Java Control Panel on your computer.

Signed Java Web Start applications and applets that contain signed and unsigned components could potentially be unsafe unless the mixed code was intended by the application vendor. As of the Java SE 6 Update 19 release, when a program contains both signed and unsigned components, a warning dialog is raised.

Ephox Edit Live! Editing Toolbar

This toolbar appears in article, news, event, people, and publication content types. Most of the functionality of this toolbar is universally familiar to individuals using word-processing programs, but there are a few extra utilities that work specifically with the CMS (VCM hyperlink, VCM image link and "window view").

CMS sites have their own Heading styles, which are located in the drop down menu located on the far left of the toolbar. This document shows sample heading sizes and styles that you may choose from for your site.

Warnings

The toolbar is a miniature program that needs permission to run inside your browser. Whenever the toolbar appears, which is in most content types in the CMS, it will need to load. You need to grant your browser permission to always “trust” the toolbar by checking the box inside the message when it pops up and then select the "Run" button (see image below).

Menus and Toolbars

At this time Chrome does not support the Java plug-in that makes it possible to work on many aspects of the CMS.

Currently, our favorite around the office is Firefox by Mozilla, but you should be able to edit the CMS with the latest versions of both Safari and Internet Explorer.

Related Articles

Additional KeyWords

browser, access, internet

The region configurator content type is a robust piece of content that holds other pieces of content, providing you with the ability to create content, order and format those pieces of content to display in different ways. There are relatively few fields but each has significant impact on your website.

1. Title – (required) This will always say, “Region Config - name of channel"; it never displays on the live site, but can be named to distinguish it from other region configurator content types on the same page (region config left, right, etc).

2. Description – used only to differentiate between region configurators by comparing the editing forms; never displays on live site.

3. Region Column – usually has a “1”, “2”, or “3” in it. Along with the page templates the region column field will enable the region configurator content type to appear on different locations of the page.

4. Region Config ID – this “Relator Widget” is at the heart of adding content to your site; use the create drop down to create a piece of content, the find button to search for existing content, move content up or down on the page with the buttons of the same name, and finally, format content using the format field

Styling, or formatting, content can only be done using region configurators.

The region configurator content type is the robust piece of content that holds other pieces of content (articles, news, images, etc.).

To style, or format, of your content:

1. Open the region configurator (pencil icon).

2. Select the Format drop down box for the piece of content you want to change (right column of the region configurator).

3. Choose a format (refer to your quick reference guide for the format lexicon, or just pick one and see how it looks, it's very easy to change it back or select a different format).

4. Click OK to return to ICE

5. Clear your management cache and take a look at the new style/format.

Moreso than brochures or bilboards, websites are a platform on which you can convey a dynamic message to your audience in many different ways. Knowing a little bit about each type of content may help you decide which is most appropriate to use in a particular situation.

The "Clear Management Cache" function, located in the Floatee Menu Box, causes the CMS to look in the database and retrieve the most recent information added to the CMS.If you make a change or add new content and don’t see it on your editing site, clicking on Clear Management Cache in the Floatee Menu Box (lower left corner of editing site) is your best bet.

Related Articles

Keywords

can't; where; why;

K

Users are able to maintain either a Slide Show or Media Video on their website's homepage.

All sites are delivered to our users with a Slide Show content item in place with several high impact images that allow visitors to catch a glimpse of how amazing they are. CMS users now have the option of changing that space to include a Media Video content item in its place.

Additionally, the Slide Show content item will now work on the SubPage and Row Plus Two Column templates, provided that there is no content above it.

Below please find links to 3 Tutorial Videos that review how to work with this space on your web page:

The People List is the newest content type but the same functionality is available for News and Events.

The benefit of adding a People List, News List, or Events List content type to a region configurator is that selected dynamic content from your main dynamic channels (events, news and people) can also appear on non-dynamic pages of your site.

Consider this scenario: Your department is hosting a conference/workshop/symposium or other special event and your chair has requested that you build a page on your website devoted to all things conference related (events, people, text about the conference, a link to registration, etc.).

You can place the descriptive content in the large left or large right column and beneath it, and evets list with only the events pertaining to that conference (which of course also show on your main events page). In the smaller column you can add a people list with the conference speakers, which link directly to their people profiles in the CMS.

For visual reference, take a look at this sample page laid out as described above.

The basic components of the List Content Type(s) are:

1. Title

2. Identifying department or/and classification/category

3. Number of items in the list

4. Type of format for the list

By filling out the form you can select to display a subset of your events from your main events page on a non-dynamic page without having to maintain the content.

Another example is shown on the CMS Workshops Page in the lower right hand corner we are displaying only our special workshops. We identified our department, and the category/classification of “workshop.” Now, when we create a special workshop on our main events page, the event list on our special sessions channel will automatically populate with the new event.

Ephox Edit Live! Editing Toolbar

This toolbar appears in article, news, event, people, and publication content types. Most of the functionality of this toolbar is universally familiar to individuals using word-processing programs, but there are a few extra utilities that work specifically with the CMS (VCM hyperlink, VCM image link and "window view").

CMS sites have their own Heading styles, which are located in the drop down menu located on the far left of the toolbar. This document shows sample heading sizes and styles that you may choose from for your site.

Warnings

The toolbar is a miniature program that needs permission to run inside your browser. Whenever the toolbar appears, which is in most content types in the CMS, it will need to load. You need to grant your browser permission to always “trust” the toolbar by checking the box inside the message when it pops up and then select the "Run" button (see image below).

Menus and Toolbars

When creating content, you may be faced with the necessity to paste large amounts of text copied from various sources (e-mails, .pdfs, web pages, etc.) into the content editing forms of the CMS. Unfortunately, not everyone’s formatting will match that of your site. To maintain a consistent look and feel, we recommend that you remove the formatting by using the Paste Special as Plain Text functionality.

1. In the editing toolbar, click on the Edit menu.

2. Click on the Paste Special menu item.

3. In the resulting window, select Plain Text from the "Paste As:" options.

4. Click OK.

W

L

Document files (.doc, .docx, xls, etc.) and image files (.jpg, .png, .gif, etc.) can be uploaded into the CMS for use on your site. They are referred to as "Static files" in the CMS. These files cannot be edited within the CMS and should be edited within their native software (e.g., MS Word to edit a Word document):

1. File to Upload – (required) browse to the location on your computer or server where the file resides; filled in with the name of the file.

2. Target Project – (required) where you would like the static file to reside in you CMS AppConsole Content projects.

3. Placement Path – (automatic) filled in after Target Project is selected. Useful for embedding a link or image directly to the static file.

Floatee Menu BoxThe Floatee Menu Box is comprised of several administrative actions and three key things you need to know:

1. Page Options – when hovered over with the mouse, activates the Page Options menu.

2. Clear Management Cache – causes the CMS to look in the database and retrieve the most recent information; if you make a change and don’t see it, clicking on this is your best bet

3. Editing-On – lets you know that you are in editing mode; clicking on it will turn the editing icons off and allow you to see what your site would looks like on the live servers.

Because this is a hosted program, there are relatively few requirements:

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Keywords

The new social media content type simplifies the process of adding social media icons to your website. It also provides a consistent look and feel for the additions to all CMS sites. Our review of CMS sites indicated that the greatest use of social media icons is on department home pages so we designed the content type for use in the right or left columns of a departmental home page. Based upon the width of that column, a single social media content type will hold up to 6 icons. If a department wants or needs additional icons, they can be added into a second content type that will appear directly below the first content type.

The new social media content type has 17 icons predesigned and preloaded for you to choose from.

1. Select the social media site you want to link to your website (Facebook, Twitter, Google+, Mblog,etc),

2. Add the appropriate URL(s) for the social media site(s) and

3. Approve and publish the content item.

If you want to link to a social media site that is not included in the 17 we have preloaded, or you have a special Facebook icon you would like to add, there is an "other" option for you to link and upload an icon. Note that it, like all images in the CMS, must be sized appropriately (27 x 26 pixels) before being uploaded.

Watch the video tutorial below for a quick overview of the content type:

Heading 6

When creating content, you may be faced with the necessity to paste large amounts of text copied from various sources (e-mails, .pdfs, web pages, etc.) into the content editing forms of the CMS. Unfortunately, not everyone’s formatting will match that of your site. To maintain a consistent look and feel, we recommend that you remove the formatting by using the Paste Special as Plain Text functionality.

1. In the editing toolbar, click on the Edit menu.

2. Click on the Paste Special menu item.

3. In the resulting window, select Plain Text from the "Paste As:" options.

4. Click OK.

Moreso than brochures or bilboards, websites are a platform on which you can convey a dynamic message to your audience in many different ways. Knowing a little bit about each type of content may help you decide which is most appropriate to use in a particular situation.

Link content types are standalone hyperlinks to other URLs.

Title – (required) the words will appear as the link (e.g., “Click here to search Google” or “LSA Course Guide”); it will not display the URL unless filled in as such

Teaser – a short description of where the link will take your audience

Destination Fields – Required; complete only one of the following. Described in greater detail below.

After selecting your destination field, the entry form will adjust to display additional fields specific to that type of link.

URL – link to a web address or RSS feed for an external site

Link to a Channel – another page or channel of any CMS site; if someone changes the URL of the channel, the CMS updates your link automatically

Link to a Content – a piece of content in any site in the CMS; if someone changes that content, the CMS will ensure your link remains intact

Users are able to maintain either a Slide Show or Media Video on their website's homepage.

All sites are delivered to our users with a Slide Show content item in place with several high impact images that allow visitors to catch a glimpse of how amazing they are. CMS users now have the option of changing that space to include a Media Video content item in its place.

Additionally, the Slide Show content item will now work on the SubPage and Row Plus Two Column templates, provided that there is no content above it.

Below please find links to 3 Tutorial Videos that review how to work with this space on your web page:

Additional Keywords

Remove content from your ICE site by breaking the association between the content item and the channel on which it is displayed. The method is different for both dynamic and non-dynamic pages.

Non-Dynamic Pages

The key to removing content from non-dynamic pages is to remove the item from the region configurator. To do so:

Unpublish the content from your live site.

Open the region configurator for editing.

Select the piece of content you unpublished in step 1.

Click on the Remove button.

Make sure the content has been removed from the relator widget, callouts 7 and 8.

Click OK to save your changes.

You may need to refresh your ICE page by using the Floatee Menu box to see your changes.

Clear the Delivery Cache, All Regions in the Floatee Menu box.

Dynamic Pages

One of the unique things about Dynamic Pages (news and events) is that content automatically appears and disappears based on the date; so you don't have to remove stale content. If, however, you have created something in error that needs to be removed:

Unpublish the content from your live site.

Delete the content from the CMS following the steps in the related article below.

Related Articles

Keywords

Events, News and People pages are considered Dynamic because they are pre-set to automatically bring in content that meet the channel’s requirements and may allow content to appear on other areas of your site without additional work.

Add content to dynamic pages by following these steps:

1. On the ICE version of your site, navigate to the channel’s most specific category (Note call out box).

2. Click on the 2nd Boxey Pencil on the page.

3. In the resulting eventsListRegion menu, click on Create Content.

4. In the Select Destination Project window navigate through the folders by clicking on their names until you see the project folder where you want to save this new piece of content.

5. Select the button to the left of the project you would like the content to reside in.

6. Clicking OK selects that destination and brings up the editing form for the piece of content you selected back in step 1.

7. Add content to fields as usual.

Dynamic content in the CMS (i.e., events, news, and people) is designed to take advantage of organizational tags and relationships called classifications (also known as categories), which are used to organize content on specific pages/channels.

You must add a new classification for your content item (event, news, people) so that the correct content is displayed on dynamic subpages/subchannels of your site and in the news, events and people list content types.

To create a new classification:

1. Navigate to the App Console (edit.lsa.umich.edu/AppConsole).

2. Select the Workbench tab in the menu that runs across the top of the App Console just above the Path drop down.

3. Select "classification" which is the first item in the menu.

4. Select (click on) your site name from the list.

5. Select (click on) the folder for the type of classification you are creating (news, events, people).

6. Create a new classification by hovering over the green plus and selecting the word "category."

7. Give the category a name and click OK.

Now we venture into some unknown territory for many of you...

8. On the site side of the App Console, navigate back to the list of all the websites in the CMS and check the box for your website.

9. Click on the properties tab for the site.

10. In the top menu, select "Deployment."

11. At the top of the page, on the far right, you will see a red triangle next to the word classification, click on it.

12. Click the Publish button to "deploy" the classification (which is just a fancy way of saying publish) and proceed through the steps to publish as you do any type of content.

13. Close the window using the red X

Deleting content from the CMS is the most extreme form of content removal. Once content is deleted from the CMS, it is not retrievable. You must first unpublish the content you desire to delete.

Navigate to the content item’s location in the AppConsole’s Content tab or in the Recent Items of your MyPage.

Exception: Media Images and Media Videos can only be deleted from their content editing form.

Keywords

The People List is the newest content type but the same functionality is available for News and Events.

The benefit of adding a People List, News List, or Events List content type to a region configurator is that selected dynamic content from your main dynamic channels (events, news and people) can also appear on non-dynamic pages of your site.

Consider this scenario: Your department is hosting a conference/workshop/symposium or other special event and your chair has requested that you build a page on your website devoted to all things conference related (events, people, text about the conference, a link to registration, etc.).

You can place the descriptive content in the large left or large right column and beneath it, and evets list with only the events pertaining to that conference (which of course also show on your main events page). In the smaller column you can add a people list with the conference speakers, which link directly to their people profiles in the CMS.

For visual reference, take a look at this sample page laid out as described above.

The basic components of the List Content Type(s) are:

1. Title

2. Identifying department or/and classification/category

3. Number of items in the list

4. Type of format for the list

By filling out the form you can select to display a subset of your events from your main events page on a non-dynamic page without having to maintain the content.

Another example is shown on the CMS Workshops Page in the lower right hand corner we are displaying only our special workshops. We identified our department, and the category/classification of “workshop.” Now, when we create a special workshop on our main events page, the event list on our special sessions channel will automatically populate with the new event.

There will be occasions when adding people content instances to your site that the person you want to add already exists in the CMS. You will learn this when you enter their uniquename, hit tab, and then receive the message below.

Please send an e-mail to lsa.web.support@umich.edu and include the name and uniquename of the individual, and the page on which s/he will appear. Support personnel will add the person to your site and send you a message when they are available for you to edit.

X

Where to StartYou can begin creating content from nearly every screen of the CMS.

ICEMost content is created through the In-Context Editing (ICE) interface of the CMS, which are the screens with icons on them and the floatee menu in the bottom left corner.

Non-Dynamic PagesA non-dynamic page is one with a region configurator on it. The region configurator is the primary means most editors use to create content in the CMS. Content is created in the AppConsole project that corresponds to the channel of the region configurator.

To create content on non-dynamic pages, follow these steps:

1. Click on the pencil for the region configurator at the top of the page.

2. It will bring up the region configurator editing form associated with this channel.

The People List is the newest content type but the same functionality is available for News and Events.

The benefit of adding a People List, News List, or Events List content type to a region configurator is that selected dynamic content from your main dynamic channels (events, news and people) can also appear on non-dynamic pages of your site.

Consider this scenario: Your department is hosting a conference/workshop/symposium or other special event and your chair has requested that you build a page on your website devoted to all things conference related (events, people, text about the conference, a link to registration, etc.).

You can place the descriptive content in the large left or large right column and beneath it, and evets list with only the events pertaining to that conference (which of course also show on your main events page). In the smaller column you can add a people list with the conference speakers, which link directly to their people profiles in the CMS.

For visual reference, take a look at this sample page laid out as described above.

The basic components of the List Content Type(s) are:

1. Title

2. Identifying department or/and classification/category

3. Number of items in the list

4. Type of format for the list

By filling out the form you can select to display a subset of your events from your main events page on a non-dynamic page without having to maintain the content.

Another example is shown on the CMS Workshops Page in the lower right hand corner we are displaying only our special workshops. We identified our department, and the category/classification of “workshop.” Now, when we create a special workshop on our main events page, the event list on our special sessions channel will automatically populate with the new event.

Certain templates in the CMS (like news, people, and events templates) are designed to take advantage of organizational tags and relationships, which are controlled from within the individual content item by adding or modifying categories/classifications and channel associations.

Classifying Content

Most "subchannels" on your site are set up with query components that require the addition of a classification to a piece of previously created content for that content to show up on the subchannel.For instance, you added an event to your main Events channel, but also want it to appear on your Brown Bags subchannel, or, you added a person to the main People directory page instead of first adding them to the faculty page.

1. Open the content item for editing and click on the Classifications tab at the top of the window.

Associating Content

The term "association," refers to how content is assigned to channels in the CMS, which is automatically done either by creating it using the region configurator, or by creating it through the "create content" menu on a dynamic channel (news, event, and people query components). Manually associating content is rarely required by individual users, however one reason you need to know how to associate content is to add an event to your website that appears on another department's website.

1. Open the content item for editing and click on the Channels tab at the top of the window.

2. Click on the Add Channel button (on right side of the window).

3. In the resulting Associate Channel window, navigate to your sites event channel and select the button to the left of the folder.

Permissions

Because of the sensitive nature of University and College communications, only authorized users can edit content in the CMS for any site. Before using the CMS, you will need to gain access through LSA Development, Marketing and Communications (LSA DMC); contact us at lsa.web.support@umich.edu.

Users are granted authorization only for the department/unit site(s) they will work within – there will be no access to content owned by other departments. Additional permissions for advanced roles within the department/unit editing team will need to be determined after discussion with department/unit leadership and LSA DMC.

Overview

The CMS is built on powerful databases that are quite cumbersome and technical to work with directly. To provide a more friendly and intuitive work-experience, Open Text provides two user interfaces to manage web content.

Once your authorization has been granted, you can edit your website through either of the two separate interfaces:

Pointing your browser to the URL of the AppConsole or clicking on the editing icon in your ICE site will produce a log-in screen. If you have been granted permission by LSA DMC to work with the CMS, simply enter your UMROOT (not Kerberos) username and password to gain access.

Dynamic content in the CMS (i.e., events, news, and people) is designed to take advantage of organizational tags and relationships called classifications (also known as categories), which are used to organize content on specific pages/channels.

You must add a new classification for your content item (event, news, people) so that the correct content is displayed on dynamic subpages/subchannels of your site and in the news, events and people list content types.

To create a new classification:

1. Navigate to the App Console (edit.lsa.umich.edu/AppConsole).

2. Select the Workbench tab in the menu that runs across the top of the App Console just above the Path drop down.

3. Select "classification" which is the first item in the menu.

4. Select (click on) your site name from the list.

5. Select (click on) the folder for the type of classification you are creating (news, events, people).

6. Create a new classification by hovering over the green plus and selecting the word "category."

7. Give the category a name and click OK.

Now we venture into some unknown territory for many of you...

8. On the site side of the App Console, navigate back to the list of all the websites in the CMS and check the box for your website.

9. Click on the properties tab for the site.

10. In the top menu, select "Deployment."

11. At the top of the page, on the far right, you will see a red triangle next to the word classification, click on it.

12. Click the Publish button to "deploy" the classification (which is just a fancy way of saying publish) and proceed through the steps to publish as you do any type of content.

13. Close the window using the red X

Deleting content from the CMS is the most extreme form of content removal. Once content is deleted from the CMS, it is not retrievable. You must first unpublish the content you desire to delete.

Navigate to the content item’s location in the AppConsole’s Content tab or in the Recent Items of your MyPage.

Exception: Media Images and Media Videos can only be deleted from their content editing form.

Keywords

Additional Software – the latest version of Java, which should already be on most LSAIT-maintained machines. If not, Java is available as a free download at http://www.java.com

Suggested Guidelines

Hardware: Machines maintained by LSAIT and are on scheduled maintenance or replacement schedules

Software:

Latest versions of Firefox or Safari browsers

Adobe Acrobat Pro for the production of .pdf

Google Apps

Like adding new pages (channels) to your website, writing Query Components is best done by your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

Use this option to create navigation within a long piece of content using section headers created by the editing toolbar.

Text to display – words in the body field that will become the clickable link

Screen Tip – words that will appear when the mouse pointer hovers over the link text to display

Select a place in this document – this field will populate with any lines of text in the editing toolbar where you’ve utilized the automatic heading styles; selecting a heading will populate the address field below

Address – place in the body text where clicking on the text to display will ultimately take your user

Ephox Edit Live! Editing Toolbar

This toolbar appears in article, news, event, people, and publication content types. Most of the functionality of this toolbar is universally familiar to individuals using word-processing programs, but there are a few extra utilities that work specifically with the CMS (VCM hyperlink, VCM image link and "window view").

CMS sites have their own Heading styles, which are located in the drop down menu located on the far left of the toolbar. This document shows sample heading sizes and styles that you may choose from for your site.

Warnings

The toolbar is a miniature program that needs permission to run inside your browser. Whenever the toolbar appears, which is in most content types in the CMS, it will need to load. You need to grant your browser permission to always “trust” the toolbar by checking the box inside the message when it pops up and then select the "Run" button (see image below).

Use this option to create navigation within a long piece of content using section headers created by the editing toolbar.

Text to display – words in the body field that will become the clickable link

Screen Tip – words that will appear when the mouse pointer hovers over the link text to display

Select a place in this document – this field will populate with any lines of text in the editing toolbar where you’ve utilized the automatic heading styles; selecting a heading will populate the address field below

Address – place in the body text where clicking on the text to display will ultimately take your user

One of the efficiency features of the CMS is that it allows users to reuse content across the system, which means you can find existing content and place it on a different page from the one it was initially added to (eliminating need to replicate content).

Here are the steps to finding existing content in the CMS and adding it to another location on your website.

Once you have navigated to the page on which you want to add the previously created content, open the region configurator for editing and do the following:

1. Click on Find to add pre-created content to the region configurator.

2. The “Find Target Window” will open.

3. In the Keywords field you may enter the title of the content piece, a word in the content item’s teaser, or the uniqname of the content’s creator.

Application Console: file-structure based interface that allows users access to more advanced functions of the CMS. It is also called “AppConsole.”

Cascading Style Sheet: A style sheet used for web pages to enforce a common look and feel without encoding raw HTML in every static file.

Channel: a means of organizing and deploying content that is displayed to users on sites. Each site has, at a minimum, a single “Home” channel which can have several subchannels.

CMS: see Content Management Services or Content Management Suite, depending on context Content Item: a database-driven piece of content based on a Content Type Definition (CTD). Also known as an instance.

Content Management Services: a powerful solution for creating and managing content. It makes it easy deliver a consistent message through public-facing web sites. It allows content to be created once and published in multiple places to multiple audiences. It is scalable; as the number of sites and the quantity of content grows, the number of content contributors can scale with it.

Content Type: a template for content entry; it defines the attributes for each type of content, based on the underlying database tables.

CSS: see Cascading Style Sheet

Development, Marketing, & Communications: Department within LSA that provides strategic, integrated services for all College fundraising, marketing, and both postal and web communications.

DMC: see Development, Marketing, & Communications

GIF: see Graphics Interchange Format Graphics Interchange Format: a graphics format pioneered by CompuServe that has a maximum of 256 colors, interlacing, and transparency (one color can be defined as transparent, allowing the background color to be visible); one of the most common graphics formats on the World Wide Web (WWW).

HTML: see HyperText Markup Language

HTTP: see HyperText Transfer Protocol

HTTPS: see HyperText Transfer Protocol Secure

HyperText Markup Language: the underlying base language for the world wide web (WWW).

Job: a collection of assets (regardless of type) bundled together for publishing.

ICE: see In Context Editing

In Context Editing: visual interface that allows the user to see how the changes made to the CMS will look on the live site. Most of the content editing is done through this interface. It is most commonly called “Preview” or “ICE”

Joint Photographic Experts Group: a group of photographic exports who, finding the Graphics Interchange Format (GIF) format too limiting for true quality static video, developed their own. The format provides for thousands of colors but no interlacing or transparency

JPG: see Joint Photographic Experts Group

Literature, Science, and the Arts: the largest college at the University of Michigan

LSA: see Literature, Science, and the Arts

LSA Information Technology: the parent organization for the Research Systems Group (RSG) and the System Services Team (SST).

Project: a logical structure or container used to organize content items; projects can contain content items, static files, and subprojects. At a minimum the project file structure should reflect the Sites or Channel folder structure

Rich Media Services: CMS component that provides the technology to allow media editors to manage multiple formats and sizes of web assets such as images, video metadata, podcasts and Flash/RIA

Static File: a document, such as a GIF, HTML, JPG, PDF, Word .doc, XML, or other file, under CMS control and stored in the file system

Structured Query Language: an industry-standard language for performing queries against a database.

Subchannel: A channel within another, parent channel. See channel.

Subproject: A project within another, parent project. See project.

Uniform Resource Locator: the address of a specific Web site or file on the Internet. It cannot have spaces or certain other characters and uses forward slashes to denote different directories.

Uniqname: the unique textual identifier for a user’s account information in the computing resources at the University of Michigan.

URL: see Uniform Resource Locator

What follows is a release from Michigan Creative on January 15, 2013.

Best Practice Guide for Embedding YouTube Videos

Background

You may have noticed on YouTube, that after the video you’re watching ends, the player window shows a grid of “suggested videos.” These video suggestions are chosen automatically from the entirety of YouTube’s public video collection by their proprietary suggestion algorithm.

The channel owners have no control over the suggestions. In the ﬁrst example, from the primary U-M YouTube account, you can see some suggestions from our channel, a paid commercial placement, and others from non U-M YouTube channels.

These “suggested videos” also appear at the end of embedded videos (YouTube videos on your own site) by default. This can sometimes lead to unwanted or inappropriate suggestions. The good news is that this behavior can be disabled.

Solution

Each time you generate embed code for a video, you will want to uncheck the box for “Show suggested videos when the video ﬁnishes.”

If you already have videos embedded on your site, it is easy to disable suggested videos without having to regenerate the embed code. Simply add "?rel=0" after the URL and before the close quote. Below is an example highlighting the checkbox as well as the location for the code snippet. Go blue!