TNC18 Registration and Payment Terms and Conditions

Note: Special conditions may apply instead of or in addition to these general conditions for the specific event for which you are registering. Where applicable, such conditions are announced on the event website. Where such conditions contradict these general conditions, the special conditions take precedence.

Cancellation

1. Registration must be cancelled by sending an e-mail message to Atlantic MICE2. Registrations cancelled up to 10 working days before the event will be refunded (minus 25 euro handling charge and any bank charges incurred)3. Cancellations made after this time will not be refunded4. Substitutions may be made at any time. If you wish to substitute a delegate, please contact Atlantic MICE at the earliest opportunity.5. All refunds will be made after the event and within two calendar months.

We recommend taking out appropriate travel and cancellation insurance for your registration fee, hotel and airline booking. This is often included with credit card transactions, but check your own policy for details. Please also ensure that you have appropriate health insurance coverage. Please check beforehand if you need a visa for the country where the event is held and inform yourself about the visa application procedures and the time needed for processing a visa application.

Payment

GÉANT Association accepts payment via Credit Card or Bank Transfer only. Payment will be done via our PCO Atlantic MICE’s account. If your organization requires an invoice in advance, an invoice for several participants, or if you have any other special requirements, please contact Atlantic MICE to give details of your requirements.

Bank TransferPayments must be made by bank transfer within 30 days prior after receiving the invoice. Please ensure your payment includes all bank charges. Payments should be made to:

Credit CardsPayments may be made by credit card upon registration. Please carefully fill in the number of your card, the expiry date and the three or four digit security code (CVC) on the back of the card on the signature strip (American Express sometimes has this number on the front of the card). Please include the name of the credit card holder as it is written on the card.No credit card details will be stored on the GÉANT Association servers, all payment details are passed to the credit card handler in real-time.

Personal Information

GÉANT Association stores personal information in an electronic database. The information in this database is used only by the GÉANT Association. It is never given out or sold to third parties, except where required by law.If you would like your record to be deleted after the event, please notify the GÉANT Association by e-mail or in writing to:GÉANT AssociationHoekenrode 31102 BR Amsterdam

The Netherlands

A list of registered participants may be provided, either on the website or on paper. Such lists are provided as a service for attendees, offering a convenient way to network with colleagues. This information is not intended for sale, to be used for data mining, storing into other databases, or any other similar uses.Any person who attends a GÉANT Association events grants permission to GÉANT Association to use and publish his or her image or likeness collected in connection with the event for any usual and customary purpose of GÉANT Association, including promotion of GÉANT Association and its events. In addition, any person sending photographs to GÉANT Association taken at GÉANT Association events or using facilities provided by GÉANT Association for uploading photographs grants permission to GÉANT Association to use such photographs, provided that the photographer is credited. If you object to this, please do so explicitly in writing or by e-mail to GÉANT Association.