Presentation Award

The Student Research Presentation Award supports up to $400 for costs associated with travel to a conference to present research or creative work.

The primary purpose of a Student Research Award is to defray the costs of student research and other scholarly and creative endeavors in pursuit of a degree from Otterbein University. The selection process for the awards is competitive. Applications are evaluated by the Student Research Fund Committee, comprised of faculty members. They will consider each application for completeness and adherence to the guidelines.

Below is a full listing of Presentation Award requirements and information. Applicants should review these areas before beginning their proposals. Any questions can be directed to Jeff Rudzinski or Diane Nance in the Office of Sponsored Programs.

Presentation Award Requirements/Information

All enrolled Otterbein students are eligible for a Presentation Award as long as the conference has accepted the presentation. All Otterbein students, including seniors and graduate students in their final semester, may apply for SRF awards.

Awards must be expended within 24 months or by the date at which the student is no longer fully enrolled, whichever comes first.

Exceptions:

For seniors and graduate students in their final semester, awards must be spent before the end of the first semester after graduation. For example, if a student graduates at the end of the Spring Semester, then the student must (1) submit the paper to a conference prior to the graduation date and (2) present the paper prior to the start of the Fall Semester.

-Presentation Awards may be used for conference registration, the costs of producing a poster or printing a paper, transportation to and from the conference city, ground transportation, hotel, and meals. Alcoholic beverages will not be reimbursed.

-When a number of members from an Otterbein department are attending the same conference, the department should always consider using an Otterbein van for transportation.

Follow these instructions to complete your application for a Student Research Fund Presentation Award.

A full proposal includes:

A completed SRF Application Form, also called the cover page.

A short 1 paragraph description of your project

A budget table. See below for a sample table.

A copy of your acceptance to present a podium or poster presentation at a conference. The acceptance may be pending at the time of application; however, documentation of your acceptance will be required before the award is final.

Applicants requesting a Presentation Award may submit a presentation proposal at the same time as a research proposal, but a separate application and cover sheet must be submitted for each.

Budget Table

For individuals traveling to a conference alone:

A project budget must address the following: total projected expenses, a cost calculation if necessary, additional funding and how it will be secured, and how your plans will be modified if additional funding cannot be secured.

To explain the budget, applicants must complete the following Budget Table:

Expenses

Calculation (cost per unit * units needed)

SRF Request

Additional Funding

Total

Hotel

$150 * 3 nights

$350

0

$350

Registration

$100

$50

$50

$100

TOTALS:

$400

$50

$450

For individuals traveling to a conference with other Otterbein participants:

Append a copy of the departmental budget. Individual budgets are not necessary if you are traveling with an Otterbein group and all expenses will be the same for each individual.

- If several students from one department will travel to the same conference and share costs, and there is no expenditure unique to one student, it is preferred that the Department submits one budget that names all students and demonstrates matching funds (if any). Each student will be required to complete a Presentation Award application to submit with a copy of the Department-prepared budget. In the case of a multiple application, no student will be awarded more than $400.

Full budgets for all activity (Research and Presentation Awards) are required to ensure that the SRF Committee can reduce funding inequity between departments.

Expenditures will be reimbursed based on clear and accurate accounting with receipts to back up the claim for the expenditure. Faculty and students may submit the expense report for Presentation awards directly to their departmental assistant.

Students are not required to submit a final expense summary, but ARE required to write “Final” on the final payment request.

Students are required to send a 200 word abstract to sum up their progress on the Research Award or describe the presentation at the conference for the Presentation Award. The Office of Sponsored Programs will keep detailed expense records and will forward abstracts to the appropriate divisions and departments at Otterbein.

Awards must be used within 24 months or by the date at which the student is no longer fully enrolled, whichever comes first.

There will be two deadlines each semester. Proposals will be due by 4:00 PM on the indicated dates. Plan carefully! Apply early in the semester for Research Awards to give yourself the maximum amount of time for your project. All proposals must be submitted in person to the Office of Sponsored Programs.
The deadlines for the 2014-2015 year are:

September 11

November 13

February 12

April 16

The last deadline of the academic year will have the least amount of funding available.