***Include a text version of the log file with every batch; previous versions of the log will be overwritten by the newest version.

***Include a text version of the log file with every batch; previous versions of the log will be overwritten by the newest version.

Line 56:

Line 56:

** [[Thumbs_icons|Thumbs Icon]] - .png extension.

** [[Thumbs_icons|Thumbs Icon]] - .png extension.

** [[OCR List|OCR list]] - .ocrList.txt extension.

** [[OCR List|OCR list]] - .ocrList.txt extension.

+

*** '''u0001_0000002.ocrList.txt'''

<!--** Finding Aid - .xml extension-->

<!--** Finding Aid - .xml extension-->

−

**Other relevant documents saved as plain .txt (ANSI or UTF-8 without BOM preferred). If possible please incorporate any additional data into the log.txt file. For example, audio collections often have significant item-level notes that we want to retain. These plain text files can be saved with a ".notes.txt" extension - i.e. "u0008_0000001_0000001.notes.txt".

+

** [[Skipped Items | Skipped items list]] - .skipped.txt extension. For batched collections: this should be present ONLY during the last upload, as it will contain information about skipped items across the entire collection.

+

*** '''u0003_0000193.skipped.txt'''

+

**Other relevant documents saved as plain .txt (ANSI or UTF-8 without BOM preferred). If possible please incorporate any additional data into the log.txt file. For example, audio collections often have significant item-level notes that we want to retain. These plain text files can be saved with a ".notes.txt" extension

+

*** '''u0008_0000001_0000001.notes.txt'''

===Metadata===

===Metadata===

Line 63:

Line 67:

* Must contain:

* Must contain:

**'''u0003_0000001.m01.txt''' or '''u0002_0000001.m03.txt''' or '''u0008_0000001.m02.txt'''

**'''u0003_0000001.m01.txt''' or '''u0002_0000001.m03.txt''' or '''u0008_0000001.m02.txt'''

−

***Note the type of spreadsheet is echoed in the segment before the ".txt" -- if this is a batch file, the batch number follows the m0x value: u0002_0000001.m01.1.txt.

+

***Note the type of spreadsheet is echoed in the segment before the ".txt" -- if this is a batch file, the batch number precedes the m0x value:

+

**** example: '''u0002_0000001.1.m01.txt'''.

+

**** check this file for: Diacritics, Quotes, UTF-8 encoding

***see [https://intranet.lib.ua.edu/cataloging/metadata/SpreadsheetRegistry] for more information.

***see [https://intranet.lib.ua.edu/cataloging/metadata/SpreadsheetRegistry] for more information.

Checking Folders

The Collection Level folder contains subfolders and their content must adhere to certain specifications prior to the collection being considered ready to "ship" for online access and long term storage.

Skipped items list - .skipped.txt extension. For batched collections: this should be present ONLY during the last upload, as it will contain information about skipped items across the entire collection.

u0003_0000193.skipped.txt

Other relevant documents saved as plain .txt (ANSI or UTF-8 without BOM preferred). If possible please incorporate any additional data into the log.txt file. For example, audio collections often have significant item-level notes that we want to retain. These plain text files can be saved with a ".notes.txt" extension

u0008_0000001_0000001.notes.txt

Metadata

This folder must exist.

Must contain:

u0003_0000001.m01.txt or u0002_0000001.m03.txt or u0008_0000001.m02.txt

Note the type of spreadsheet is echoed in the segment before the ".txt" -- if this is a batch file, the batch number precedes the m0x value:

This folder will contain all the MODS files created via Archivist Utility (see: Making MODS).

Scans

This folder must exist.

Must only contain:

Scans (tiffs/wavs) of non-compound objects and compound objects (inside respective subfolders). All other files types will not be retained. Temporary files and thumbs.db files do not have to be deleted since they will be removed upon transfer to Storage.