You MUST include all applicable information and work history in the appropriate sections of this application. Resumes are highly encouraged but will NOT be used as a substitution for any relevant information left off of this actual application.

Under general supervision, performs a broad range of varied and challenging executive, technical and administrative support functions in support of a City department or the City Manager’s Office; may provide technical direction or supervision to clerical and administrative support staff; and does related work as required.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community? If you answered yes, then you belong with Mill Valley Recreation! With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community.

Under the direction of assigned Site Supervisor, assists in the provision of recreational activities for small or large groups of children. Job duties will take place in a recreational setting to plan and implement recreational activities such as sports, arts and crafts, and special events. Performs a variety of clerical duties as assigned.

You MUST include all applicable information and work history in the appropriate sections of this application. Resumes are highly encouraged but will NOT be used as a substitution for any relevant information left off of this actual application.

Summary Description

Under administrative direction, directs, manages, supervises, and coordinates the activities and operations of the Finance Department including City budgeting and accounting functions such as budget, accounting, accounts payable, payroll, purchasing, revenue collection and cash management; directs, supervises and performs activities involved in the areas of financial record keeping, budget, treasury, investment, and rate and fee studies; coordinates preparation and long range economic forecasts and analyses, and reports on financial and budgetary conditions; coordinates assigned activities with other divisions, departments, and outside agencies; acts in the absence of the Director of Finance regarding Finance matters; and provides highly responsible and complex administrative support to the Director of Finance.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Assume management responsibility for assigned services and activities of the City’s accounting and budget operations; review and participate in the work of professional and technical employees to ensure that work is performed in accordance with City policies and Generally Accepted Accounting Principles (GAAP); provide interpretation and decisions on applicable codes, rules, regulations and accounting procedures.

Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.

Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.

Plan, direct, coordinate, and review the work plan for accounting and budgeting staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

Oversee and participate in the development and administration of the City’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.

Provide support, training, and direction to other staff and departments regarding budgetary matters; coordinate City-wide training on budget preparation and administration processes, procedures, and techniques including providing training on budgetary systems and programs; disseminate information to departments on mid-year and annual budget.

Manage, oversee, and participate in the preparation of the City’s operations and capital improvement budgets; coordinate schedule for annual and mid-year budget with the City Manager and other City staff; provide staff support to Directors and the City Manager in budget development; attend all budget meetings and hearings held with various departments and divisions; participate in departmental budget hearings before the City Council; assist with review of all budget documents for the City; analyze and make specification recommendations on budget requests; perform analysis.

Participate in the preparation of budget document in conformance with CSMFO and GFOA established guidelines; assist in the preparation of Management Discussion and Analysis and Letter of Transmittal for CAFR; assist in the preparation of Budget Letter of Transmittal.

Assume management responsibility for the timely and accurate preparation of financial and statistical reports and records in accordance with City policies and Generally Accepted Accounting Principles (GAAP).

Ensure that reports are prepared as necessary and in accordance with policy and practices; prepare or direct the preparation and reconciliation of journals, ledgers, and other accounting records; prepare or direct the preparation of records and reports for submission to various agencies.

Assist with coordination and participate in the City investment process; maximize income and safety through daily and long range investment policies while working in conjunction with contract investment advisors; plan and coordinate tax-exempt and other financing as required; review, analyze, and maintain all bond issues; administer project and debt bond programs for the City.

Manage and prepare fee studies for all City fees; manage, coordinate, and monitor enterprise rate studies; implement office automation strategies; prepare and coordinate reports and presentations on current fiscal issues for City Council, community groups and regulatory agencies; develop and maintain records, statistics, and reports on financial activity.

Assist in the implementation of the fiscal management program of the City including maintenance and analysis of all general ledger accounts, coordination of the year-end audit, and preparation of financial statements and other required financial reports.

Prepare a variety of analytical, financial, and management reports; including annual reports for the Ceres Redevelopment Agency and Stanislaus Ceres Redevelopment Commission.

Serve as Treasurer of the Ceres Community Foundation; receive donations; prepare related reports and financial statements for approval by the Board; submit reports to IRS as necessary.

Serve as the liaison for the Finance Department with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.

Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence.

Provide responsible staff assistance to the Director of Finance.

Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields of accounting and budget including legislation, court rulings and professional practices and techniques; incorporate new developments as appropriate.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Operational characteristics, services and activities of a municipal accounting and budget program.

Principles and practices of public agency financial management including general and governmental accounting, budgeting, auditing, and reporting functions as well as Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).

Principles and practices of financial record keeping, control, and reporting.

Principles and practices of municipal budget preparation and administration.

Methods and techniques of cost accounting.

Finance and cost distribution systems.

Principles and practices of program development and administration.

Principles and practices of governmental accounting.

Internal control and audit principles and practices.

Principles of business letter writing and basic report preparation.

Methods and techniques of analysis and investigation.

Principles of supervision, training and performance evaluation.

Pertinent federal, state and local laws, codes and regulations including those related to bond issues, investments, general accounting and fee setting related to financial administration of public agencies.

Ability to:

Oversee and participate in the management of a comprehensive municipal accounting and budget program.

Oversee, direct, and coordinate the work of lower level staff.

Select, supervise, train and evaluate staff.

Participate in the development and administration of division goals, objectives and procedures.

Make adjustments to standard operating procedures as necessary to improve organizational effectiveness.

Prepare clear and concise administrative and financial reports.

Analyze and interpret complex financial and accounting records.

Conduct feasibility studies involving the analysis and review of fiscal data in order to develop forecasts, trends, and analyses.

Read and interpret documents such as laws, regulations, and reporting requirements pertaining to municipal accounting and budgeting.

Speak effectively before groups and employees of the organization.

Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

A Bachelor’s degree from an accredited college or university with major course work in accounting, business administration, finance, or related field.

Experience:

Six years of increasingly responsible accounting experience with responsibility for budget development, preferably in a public agency setting, including three years of management and supervisory responsibility.

License or Certificate:

Possession of an appropriate, valid driver's license.

Certification as a Certified Public Accountant (CPA) is desirable.

physical demands and WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

The City of Ceres Complies with the Americans with Disabilities Act

The City considers all reasonable accommodations for the disabled to participate in employment, programs and facilities. Please notify Human Resources in writing and in advance of any/all testing to request special accommodations during the recruitment and examination processes. Written medical verification may be required to determine appropriate accommodations.

Executive Assistant (to the Chief of Police)

Salary: 4724.63 - 5742.82 Monthly

Job Category: Law Enforcement

Location: Orange County

Job Type: Full-Time

Close Date: 03/21/2019

Under general supervision, performs a broad range of varied and challenging executive, technical and administrative support functions in support of a City department or the City Manager’s Office; may provide technical direction or supervision to clerical and administrative support staff; and does related work as required.

DISTINGUISHING CHARACTERISTICS:The Executive Assistant is distinguished from other office support positions in that it has more interaction with officials, commissioners, public and private representatives, and the general public and performs more challenging functions requiring greater problem-solving related to the organization and preparation of agenda reports, the review and compilation of data for management and staff reports, screening of inquiries and complaints, and the completion of independent research.

ESSENTIAL FUNCTIONS:Duties include, but not limited to:•Provides administrative support to department director or City Manager and City Council, and acts as staff liaison in screening visitors, answering callers, handling complaints, and directing electronic communications to appropriate parties.•Schedules appointments and meetings, and arranges for travel or staff attendance at conferences, workshops, and professional associations.•Coordinates and arranges for executive level or City official representation at programs, special events, and functions.•Assists executives with preparation of agendas and staff reports and supporting documents for meeting and presentation purposes.•Compiles budgetary data and tracks account expenditures; purchases office supplies and equipment and researches information regarding vendors, contractors, and consultants.•Prepares and edits correspondence, staff reports and activity reports.•Conducts surveys and replies to requests for data; researches City and departmental records; prepares tables and exhibits; explains policies and practices; draws conclusions and recommends actions.•Provides direction to office support personnel, as assigned; explains departmental procedures and policies.•Establishes and updates departmental records and archives and recommends how this information may be used in various reports.•Administers contracts and requisitions for professional services, products, and a variety of other materials; oversees payments of invoices and claims.•May provide administrative support to City Commission and/or professional associations by preparing agendas, taking minutes, researching items, and compiling, submitting and relaying presentational materials and information to members.•May process and issue permits, specifications, citations, plan documents, and other legal-records, and explains City and departmental procedures and requirements.

Recreation - Office Aides

Salary: 13.52 - 16.43 Hourly

Job Category: Clerical/Administrative Support

Location: Northern Bay Area

Job Type: Part-Time

Close Date: Continuous

* Prequalification Questionnaire Required

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community? If you answered yes, then you belong with Mill Valley Recreation! With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, provides a variety of clerical support and customer service tasks. Performs related work as required.

EXAMPLES OF DUTIES:

Performs a variety of clerical support and receptionist duties; data input, answers phones, directs calls, takes messages, greets public and provides general information for all Parks and Recreation Department classes, programs and events.

Monitors all admittance to the facility, checks required credentials and charges appropriate fees.

Respond professionally to emergencies, provide care according to the level of training.

Ability to communicate clearly both orally and in writing.

Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and which likely provides the required knowledge, skills, and abilities.PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

The Firefighter-Paramedic responds to all types of fires, emergency medical incidents, hazardous materials incidents, rescues, and other calls for assistance in the protection of life, property and environment; operates and maintains vehicles, apparatus, equipment, stations and communication systems; teaches fire safety to the public; participates in physical fitness and career development programs; and performs other duties as required. Performs Advanced Life Support care and transports patients utilizing the Central Marin Fire Department Ambulance or provides early ALS Interventions as an Engine Company Paramedic.

Accounting Assistant II (Apply by Thursday, February 28, 2019 for first consideration)

Salary: 4461.00 - 5422.00 Monthly

Job Category: Finance

Location: Northern Bay Area

Job Type: Full-Time

Close Date: Continuous

* Prequalification Questionnaire Required

Accounting Assistant II

$4,461 - $5,422 per month

Plus excellent benefits

LAST DAY TO APPLY: Please apply by Thursday, February 28, 2019 for first consideration

THE POSITION:

The Finance Department is recruiting for an Accounting Assistant II. Under general direction this position processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures. This position works independently while working within existing procedures.

This position performs the following essential job duties: Other duties may be assigned).

Performs general clerical tasks, including typing maintaining files, copying and answering the telephone.

Performs related duties as required.

To be eligible for this position you must have knowledge of:

Standard procedures and guidelines for assigned accounting tasks.

Data entry and processing.

Modern office practice and procedures.

Department operations and policies.

Correct English usage.

Operation of office equipment and software.

Telephone etiquette.

Modern office equipment including PC and related software.

To be eligible for this position you must possess the ability to:

Perform data input quickly and accurately.

Perform accounting tasks in accordance with established guidelines and procedures.

Prepare and maintain records and files.

Perform simple research, compiling data, preparing reports.

Perform clerical work & administrative tasks.

Key boarding at 40 WPM from clear copy.

Establishing, maintaining effective relationships.

Operating modern office equipment.

Meeting schedules and time lines.

Understanding and following oral and written directions.

Answering telephones courteously and efficiently.

Performing routine clerical duties.

Operating personal computer and software.

Education and/or Experience:

A combination of education and experience that demonstrates possession of the required knowledge, skill and abilities. A typical way to obtain these would be:

High School diploma or general education degree (GED)

AA Degree preferred, but not necessary

Two (2) years related experience and/or training OR

Equivalent combination of education and experience

Language/Mathematical/Reasoning Skills:

Ability to read and comprehend simple instructions, short correspondence and memos.

Ability to write simple correspondence.

Ability to effectively present information in one-on-one and small group situations.

Ability to add, subtract, multiply and divide using whole numbers.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in inside environmental conditions. The employee frequently works with a video display terminal for prolonged periods.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process. The examination process may include the following: application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%.

Follow this link to apply:

Reasonable Accommodation:The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 no later than seven (7) calendar days before the test date.

Ensure any play and work areas are clean and free of all safety hazards.

Perform other duties as assigned.

DESIRABLE QUALIFICATIONS

Knowledge of:

Basic child guidance principles and practices.

Leadership techniques.

General techniques of the various swim strokes.

Effective supervision of youth activities and programs.

Oral and written communications skills.

Ability to:

Communicate effectively with children and adults.

Plan and carry out assigned activities.

Understand and follow oral and written instructions.

Be active, lift and/or carry equipment and supplies.

Work in a leadership role with children and adults.

Work harmoniously with fellow employees and the general public.

Note: This position is a seasonal summer position. Work schedule will be flexible but may include weekends, evenings, and/or early mornings.

MINIMUM QUALIFICATIONS:

Education: Completion of 10th grade.

Minimum Age: 16 years

Certification:Prior to start of program employee must possess a valid:

CPR Certificate

First Aid Certificate issued by the American Red Cross or similar agency.

American Red Cross Life Guarding Certificate, YMCA Life Guarding Certificate or other nationally recognized lifeguarding certification.

TUBERCULOSIS TESTING: Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.

CONCUSSION TRAINING: Candidates selected to work in a position requiring contact with children are required to annually complete concussion training as required by CA AB2007. Free training and certification is available online at:

Recreation Leader - Summer Fun

Salary: 12.00 - 12.00 Hourly

Job Category: Recreation

Location: Central Valley

Job Type: Part-Time

Close Date: Continuous

DEFINITION

Under the direction of assigned Site Supervisor, assists in the provision of recreational activities for small or large groups of children. Job duties will take place in a recreational setting to plan and implement recreational activities such as sports, arts and crafts, and special events. Performs a variety of clerical duties as assigned.

EXAMPLE OF DUTIES

Assist in the planning, organization and implementation of daily and weekly activities.

Provide support to a Site Supervisor by setting up work areas, displays and exhibits, operating audio and visual equipment, operate educational training equipment, distribute, and collect papers and supplies.

Attend in-service training sessions and other meetings as required.

Supervise and lead daily activities for children.

Assist in the inspection of all playground areas and equipment for unsafe conditions on a daily basis.

Assist in supervising students in the facility, on the playground, or while on field trips.

Assist in the preparation and distribution of student meals as assigned; perform light housekeeping duties as required.

Assist in the completion of daily attendance/activity reports.

Assist students in the building of self-esteem and development of a value system by providing proper examples, emotional support, friendly attitude and general guidance.

Ensure that all activities are conducted in a safe and healthful manner and that play and work areas are kept clean and tidy.

Must possess a valid First Aid certificate prior to start of the program.

TUBERCULOSIS TESTING: Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.

CONCUSSION TRAINING: Candidates selected to work in a position requiring contact with children are required to annually complete concussion training as required by CA AB2007. Free training and certification is available online at: