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Using Microsoft Outlook 2010 with FastMail

Microsoft has released a public beta for Office 2010 including a new release of Outlook.

The good news is that Microsoft has improved the Outlook user experience when connecting to an IMAP-based email service such as FastMail.

The biggest improvement over Outlook 2010: The ability to specify a “Trash” folder on the server. Outlook will now behave in a similar manner to the FastMail web interface, that is, when you delete an item it will be moved from its current folder into the Trash folder. This removes the annoying strikeout interface in Outlook.

The following will list the steps to use your FastMail account with Outlook 2010. If you upgrade from a previous version of Outlook it will import your settings, you would simply have to update the Deleted Items behavior (step 19 below).

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Open Outlook 2010, it may ask you to setup a new account. If it does not, you can add a new email account by clicking on the File menu, choose Info, then click the Account Settings button.

Outlook will present a list of accounts (in a new installation, this would be blank). Click “New…” under the Email tab

We can now establish the locations for your Sent and Deleted Items folders.

First select the Sent Items tab, find the Sent Items folder under your FastMail account name. If your Sent Items is not listed, you may need to click the “More Folders…” button and press the Query button to have Outlook learn all of the server folder names.

You may want to drag your “Personal Folders” to be below the FastMail account folders. Once you have FastMail, you will not be searching Personal Folders for new mail. Instead, all new mail will arrive in the Email account folders you have just linked to your FastMail account.