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1 2017 VINS Nature Camp Confirmation and Information VINS Nature Center Quechee, Vermont Dear VINS Camper Parent/Guardian, Thank you for registering your child for VINS Nature Camp. This informational packet is designed to answer many of your questions about camp. For safety purposes, we ask that you provide us with important information about your child. Please take the time to complete the VINS Health and Emergency Care Form included in your confirmation and return to the Lead, Nature Camp no later than TWO WEEKS prior the start of camp. We also encourage you to talk with your child about information that will be important for his/her camp experience before the start of each session. Please, let us know of any questions you or your child(ren) may have about any of the information in this packet. Each year, we hope to improve upon the last in order to better serve our camp families. We welcome any feedback and suggestions you may have about our program at any time. In addition to informal feedback, we will invite you to complete a camp evaluation at the end of the summer. VINS Nature Camp is looking forward to sharing the wonders of the natural world with your child this summer! Warm regards, Sarah Sincerbeaux Lead, Nature Camp Page 1 of 5

2 Camp Contact Information Address: The Vermont Institute of Natural Science 6565 Woodstock Road PO Box 1281 Quechee, Vermont Phone: Fax: Website: Tax ID#: If you have questions regarding registration or need to get in touch with the camp staff at the VINS Nature Center prior to or during the camp program, please call: Sarah Sincerbeaux, Lead, Nature Camp at x245 or Linda Conrad, Camp Registrar at x221 Camp Location The 2017 VINS Nature Camps at the VINS Nature Center are located at: VINS Nature Center 6565 Woodstock Road, Route 4 Quechee, VT The VINS Nature Center is located on Route 4, west of the Quechee Gorge. From I-89, take exit 1 to Route 4 West. Camp Days and Hours Regular camp days and hours are: Monday through Thursday, 9:00am to 4:00pm Friday, 9:00am to 3:30pm. Note: Extended Day option available at this location. Extended Day VINS Nature Camp offers an extended day option from the end of regular camp day until 5:30pm, Monday Friday. You may register your child for this option on a weekly basis for $50 per camper. If you would like your child to participate in our extended day program and have not added this option to your original registration, please call the Lead, Nature Camps at x245. Page 2 of 5

3 Drop-Off and Pick-Up Camp drop-off and pick-up is located at the east end of the VINS Nature Center parking lot. Drop-off: between 8:50am and 9:00am every day. Pick-Up: at 4:00pm Monday-Thursday and at 3:30pm Friday. If a camper is not picked up within 20 minutes of the designated pick-up time, you will be charged a late fee of $ A staff member will remain with your child until the parent or alternate contact person arrives (the police will be called as a last resort). If you know your camper will be arriving late or leaving early from camp please notify us at least a day in advance so staff can plan accordingly as it is not always possible for staff to leave the group in order to meet late campers or escort them to early pick-up. Contact Lead, Nature Camp at x245 or Camp Registrar at x221. **IMPORTANT** On the VINS Health and Emergency Care Form, please designate ALL adults who are authorized to pick up your child INCLUDING yourself. During pick-up, a valid ID must be presented or instructors cannot release your child. What to Bring/Wear Your child should come to camp each day dressed in casual, comfortable clothes, ready to hike and likely get wet and dirty. Campers should be dressed for the weather and be prepared to spend most of the day outdoors. S/he should bring the following every day: Day pack to carry belongings Non-perishable, healthy lunch (refrigeration is not available) One or two snacks Water bottle filled with water (potable water is available for refills) Complete change of clothes Bathing suit and towel 1 Sturdy walking shoes (sneakers or closed-toed sandals) Water shoes if desired (aqua socks, water sandals with Velcro closure, or old sneakers) Insect repellent and sunscreen 2 Baseball cap or sun hat Sweatshirt or lightweight jacket (in case of cool weather) Raincoat and rain boots/shoes if rainy weather is predicted Empty plastic bag for bringing home wet clothes Any medications (medication form must be filled out) Please label all of your child s belongings 3 1 Not all camps have a swimming facility; however, there are options for water play on hot days. 2 Please let camp staff know if your child needs assistance in applying these items 3 Please note: at the end of the camp season, all unclaimed lost and found items will be donated to a local facility Page 3 of 5

4 What NOT to Bring/Wear Video games, ipods, cell phones or any other electronic toys or devices Personal items or toys unless otherwise requested by an instructor for a share time Flip flops or open-toed sandals Nice clothing that should not get wet or soiled Food that spoils easily Lunchables or other food items with excess packaging Health and Emergency Care It is imperative that we receive a completed VINS Health and Emergency Care Form for each camper at least two weeks prior the start of camp. Please complete all information and sign then mail, , fax or drop it off at VINS Nature Center. Medication Camp staff must be notified of any medications that your child will be taking during the day (see Health and Emergency Care Form Camper Medication Information, Permission, and Waiver). Camp staff is not permitted to administer medications, however will remind and/or assist your child in taking his or her medicine according to your instructions. Illness and Minor Injury Please do not send your child to camp if s/he is ill. If your child becomes ill during camp, you will be called to pick him/her up. If your child is injured or becomes upset during the day, a camp staff member will contact you in order to determine whether or not s/he should remain at camp for the rest of the day. Emergencies All VINS camp staff members are certified in First Aid and CPR and are trained to respond to medical emergencies. In the event of a health emergency, you will be contacted immediately. If necessary, your child will be transported by ambulance to the nearest appropriate medical facility. Camp participants will never be transported in a VINS staff vehicle. Camp Behavior Code The VINS Nature Camp staff is committed to providing each and every child with a productive and enjoyable camp experience. Our goal is to create a fun and nurturing environment that accommodates individual needs and learning styles. In order to maintain the safety and quality of the program, we will manage camper behavior as appropriate including, if necessary, employing disciplinary measures. Please review VINS Nature Camp Behavior Code with your child prior to the start of camp (see VINS Health and Page 4 of 5

5 Emergency Care Form). If you have any questions about our behavior code, please contact Lead, Nature Camp, at x245. Cancellation Policy Cancellations are discouraged. If you must cancel your child s registration, please be aware of our refund policy outlined below. Refunds are subject to a $35 non-refundable processing fee and will be given according to the following schedule: If requested at least one month before the first day of camp, you will receive a full refund (less a $35 processing fee). If requested between one month and two weeks before the first day of camp, you will receive a 50% refund (less a $35 processing fee). If requested less than two weeks before the first day of camp, we will be unable to issue a refund. VINS is unable to provide partial refunds if a child misses one or more days of camp due to illness or some other factor. VINS reserves the right to cancel camp programs due to low enrollment. Thank you for taking part in our program, we look forward to an exciting summer exploring nature with your child! Page 5 of 5

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