Prior to the
process to employ or commission design services for a project, a program
statement must be prepared, submitted and approved by the Office of the
President to justify any proposed renovation, new facility and/or new
addition to a facility in excess of $1,000,000. This program statement must
be documented by outlining the specific need or needs for the expansion or
addition. This statement must incorporate the following elements of the
program statement:

A.
Rationale and Case for Project – Provide explicit description of program
rationale by outlining the specific needs for the program requested. This
should include, but not be limited to:

Background
or history of the existing program and rationale focus for why the
expansion is necessary.

Existing
facilities compared to the benefit provided by an expansion of physical facilities.

Description of benefits from program expansion as it relates to the
students, faculty, staff, your specific college, Marshall University,
the community and the State of West Virginia. This should include any
economic impact as well as growth benefits.

B.
Overview of Need – Give detailed explanation based on comparative data
from comparable colleges or universities to support your requested
expansion. This includes but is not limited to how existing facilities are
a disadvantage to Marshall University students compared to others, how
expansion will correct any disadvantages to Marshall University students,
and if approval is granted, the expected timeframe the requested facilities will
meet the needs of the students, faculty and the University.

C.
Space Utilization and Scheduling – Provide detailed information on how
this facility will be utilized, including but not limited to net assignable
square feet versus gross square feet. For academic buildings specify the utilization of assignable square
footage for scheduling classrooms and/or students based on a six day, 14
hour-per-day schedule by percentage of utilization, giving emphasis on how
the utilization will allow more access by students and faculty to needed
programs. Give detailed percentage of space utilization of each area of the
requested new facility.

D.
Building Design Concepts and Elements to be Included – Provide a
detailed description of building amenities as follows:

Number of
classrooms, offices, teaching labs, etc. along with estimated occupants
for each space.

Special
needs requirements, such as but not limited to lab space, research
space, medical clinics, studies, sport requirements, etc.

Other
building highlights necessary for successful expansion.

E.
Elements of Technology Interface – Information Technology requirements,
including but not limited to voice and data systems, networking, interface,
digital video conferencing, number of access points, work stations, etc.

F.
Project Schedule – Provide a timeline schedule, including but not
limited to following items:

Phase I
program statement

Program
statement review

Program
approval

Expression
of Interest (Architect selection process)

Architect
contract process

Program
analysis

Schematic
Design Phase

Marshall
University’s review and Board of Governor’s approval

Design
Development Phase and approval

Construction Document Phase and approvals

State Fire
Marshal’s review

Bidding
Phase

Award of
construction contract

Construction Contract Administration Phase

Building
commissioning, testing and move in

Date of
first class schedule

Note:
At any of the above phases from program submission to competitive bid phase,
the project may be delayed or halted based on the decision of the President
and/or the Board of Governors.

G.
Project Site – Give detailed description of intended site for the new
facility. This description should outline, but not be limited to the
following items:

Exact
location with boundaries clearly established.

Property
acquisition projected by cost.

Building
access requirements for pedestrians as well as vehicles.

Define
adjacent land availability for project sequencing and future expansions.

Location
of all utilities for project needs and any relocation requirements.

H.
Project Financing – Provide detailed funding sources for this project
based on gross square footage of the project.

I.
Proposed Budget – Give detailed list of costs for project, including but
not limited to:

Capital
Budgeting

Property acquisition

Parking

Building costs

Design
fees

Total

Operating
Budget

Staffing

Utilities

Other

Total

*
Include possible revenue sources to fund the Capital Costs and the
annual Operating Costs.

Further, all
new facilities must be in keeping with the guidelines established in the
2003 Campus Masters Plan. In order to properly plan the expansion of
Marshall University, any deviations from the latest version of the Master
Plan must be authorized by the Office of the President and the Marshall
University Board of Governors.

In order to
foster collegiality, each project must create environments which encourage
interaction and discourse among students, faculty and staff. This potential
should be recognized in the development of internal and exterior
environments as well as be in line with the architecture and history of our
campus.

Once Items A
through I of the Program Statement have been approved by the Office of the
President, the President may choose one of the following actions:

Proceed to
getting Board of Governors approval to continue the project under the
“Programming and Design Guidelines” for Capital Projects managed by the
university’s Facilities Planning and Management Office.

Proceed to
getting Board of Governors approval to continue the project utilizing a
private developer; specifying the
design/build/financing/ownership/operations of the project and the role
of the Facilities Planning and Management Office.

Take the
project under further review.

Cancel the
project based on his discretion.

Note:
Services of outside professional design firms are not to be employed without
consent of the President and the Board of Governors.