Job Summary: Oversees the Records Management Program by having responsibility for the processing, organization and management of departmental records and files. Performs high level record analysis to determine proper storage and retention schedules. Coordinates off-site records storage activity. Leads and supervises the work of others.

Completes the development of assigned annual work plan goals for records program. Develops data quality internal controls. Monitors and audits data. Analyzes changing business needs and how their effect on various systems and associated processes. Make recommendations for improvements. Analyzes and determines cost-effective methods and procedures. Oversees discrepancies in systems.

Performs record analysis to determine proper storage, retention, duplication, etc. actions necessary for compliance with Federal, State and Local laws and regulations. Establishes standards and processes for records storage, retention and access in compliance with applicable Federal, State and Local laws and regulations.

Responds to inquiries and incoming mail from agencies. Performs and conducts complex research to provide reports and data. Prepares written correspondence. Develops and designs statistical reports to track data, extracting and compiling data from multiple databases.

Serves as primary liaison with various departments, divisions, private companies, local, state and national records management agencies. Serves on committees. Keeps abreast of changes in the law and regulations. Administers compliance with the Texas Open Records Act for department.

GENERAL DESCRIPTIONPerforms records and information management program coordination for the Information Governance and Logistical Operations Division of the Office of the Attorney General of Texas.Work involves coordinating the development and implementation of the agency’s records and information management program, to include consulting on varied and advanced records andinformation management related issues; preparing and presenting program information and instructional materials using various methods of delivery; and facilitating the management andpreservation of agency records with permanent and/or archival value. Trains others as needed. May assign and/or supervise the work of others. OAG employees enjoy excellent benefitsalong with tremendous opportunities to do important work and make a positive difference in the lives of all Texans.

Develops, operates and maintains a comprehensive Records Management Program, including compliance with all legal, regulatory, corporate, and financial requirements, and record retention and destruction schedules. Ensures appropriate procedures for the creation, maintenance, archiving and destruction of Records. Coordinates with appropriate business areas impacted by legal proceedings and audits. Identifies vital records and establishes guidelines to maintain business continuity after a disruption or disaster.

POSITION DESCRIPTION

Essential Job Duties and Tasks

Sets, implements, follows, and promotes understanding of organizational policies and best practices in Records and Information Management.

Manages, monitors, and tracks official Records of any media throughout their life cycle.

Identifies who is responsible and accountable for managing records within the organization.

Maintains and updates an appropriate Records Retention and destruction schedule compliant with all applicable laws and regulations.

Coordinates with the IT Department regarding the management of electronic Records and maintenance of Records management software.

Coordinates with Security regarding classification, security, protection and destruction of Records including off-site storage and retrieval.

Follows best practice procedure, guidelines, and standards for recordkeeping and classification of physical and electronic Records.

Trains ERCOT Staff and IG coordinators from each department on procedures and guidelines related to Records management.

Carries out procedures for and enforcement of any holds on Records destruction because of tax, legal, or operational reasons.

Assists Legal with discovery and production of documents as part of litigation, regulatory investigation, or audit.

Works cooperatively with IT Department to provide appropriate repository and plan for mission critical business Records and Disaster Recovery.

Supports and instructs ERCOT departments and their personnel regarding management of documents that are not deemed Records.

QUALIFICATIONS

Education

Bachelor’s degree in Library Science, Business or related discipline, or a combination of education and experience that provides the applicant with knowledge equivalent to a major in of such fields.

Master’s degree in Library Science or related discipline preferred.

Work Experience

Minimum of five (5) years (in excess of degree requirements stated above) of progressively responsible experience in records management.

Certification and Licenses: A Certified Records Manager (CRM), or a candidate working towards this designation, is preferred. (If the successful candidate does not currently hold the CRM designation, he/she must achieve certification within 2 years of hire. Additional certifications in Records Management, Information Management, Information Governance, and or Legal certifications are also desirable. e.g., IGP, CIP, J.D., or Paralegal Certificate)

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. We have an immediate opening in our Austin, TX office for a Records Clerk.

The Records Clerk assists in processing incoming information, sorts, codes and classifies material for integration into systems, including the data entry of inactive records; retrieves / references information for customers; runs computer searches and indexes to provide status of information.

Job Type: Full-time

Essential job functions include:

Sorts and classifies material for filing.

Files various media.

Prepares additional new sub-files within the file classification plan.

Retrieves and routes requested files or filing.

Maintains accurate checkout system.

Inputs inactive records data.

Creates and maintains electronic and imaged records.

Assist with the creation and maintenance of procedures for internal reference materials, which may include standards, technical reports, research papers, and digital resources.

Demonstrate proficiency in the use of RIM technologies to support deployment and training of end users

Interfaces with co-workers and other staff members for the purpose of exchanging information.

Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.

Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.

Position is light work in nature; physical demands are in excess of those of sedentary work and requires walking or standing to a significant degree.

Ability to occasionally lift up to 40 lbs. required.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more. Please send a cover letter, résumé, and salary requirements to the email address listed.

Summary:This position is responsible for creating, maintaining and storing records/files in support of client needs. In addition, this position provides a positive example of records management skills, initiative and customer service orientation for clients and co-workers.

To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed below are representative of the knowledge, skill and/or ability required.

Interpret a variety of instructions furnished in written, oral or schedule form.

Effectively present information and respond to questions from managers, clients, customers and co-workers.

Solve problems and focus on solutions in a professional manner.

Maintain exceptional customer service orientation at all times.

Primary Responsibilities:

Create files and/or replacement folders.

Manage the intake of client documents; sort and prepare documents for interfiling; along with indexing documents as required.

Appraises records of the Department and recommends appropriate disposition by coordinating with Divisions on the inventory of all active records (hard copy and electronic).

Assists in locating records relevant to research needs, and answers reference questions.

May consult with the Texas State Library and Archives Commission (TSLAC) and other government offices on archival or records management procedures; may recommend new procedures.

Coordinates the development and maintenance of the Department’s Records Retention Schedule with all Divisions.

Prepares all required documentation for the offsite storage of inactive records, to include ensuring the inventory of each records box is complete, records and retention period are properly identified, records are boxed according to records series, data entry of inventory into the computer, and distribution of copies of the Texas Department of Housing & Community Affair approved “Transmittal of State Records” form and corresponding inventory to appropriate sections.

Arranges records retrieval from the State Records Center, maintains internal tracking of records pulled from storage, and ensures records are properly returned to storage.

Coordinates the archival of Department publications with the TSLAC.

Performs periodic review of Department records to ensure records are not improperly stored and are being maintained according to the Records Retention Schedule.

Maintains documentation and inventory of all disposed records as well as identifies and performs inventory of all inactive records stored offsite.

Provides technical assistance and training to staff for records management.

Responsible for becoming fully knowledgeable of the Department’s Enterprise Risk Management Program and its affect in the Staff Services section, including performing risk assessments of the sections high impact processes and indentifying and communicating controls to mitigate unacceptable risks.

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

This position is responsible for creating, maintaining and storing records/files in support of client needs. In addition, this position provides a positive example of records management skills, initiative and customer service orientation for clients and co-workers.

To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed below are representative of the knowledge, skill and/or ability required.

Interpret a variety of instructions furnished in written, oral or schedule form.

Effectively present information and respond to questions from managers, clients, customers and co-workers.

Solve problems and focus on solutions in a professional manner.

Maintain exceptional customer service orientation at all times.

RESPONSIBILITIES:

Create files and/or replacement folders.

Manage the intake of client documents; sort and prepare documents for interfiling; along with indexing documents as required.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Epiq Systems, Inc. and its affiliated companies are Equal Opportunity Employers (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, marital or veteran status or any other category protected under applicable federal, state or local law. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.