Field Lists

Catalogue fields

Title

financial account code for the title. Can be used in summary reports and as the account code for fees levied on copies of the title

author

author name

author_other

other authors such as co-authors and illustrators

author_photo

image of the author - this is a placeholder for future functionality

call_number

call number

carrier

RDA “carrier” field. Generally refers to the physical medium of the title. Library of Congress (LoC) maintains a standard list of carrier types at https://www.loc.gov/standards/valuelist/rdacarrier.html

container

a container field for book covers, pdf documents, movies and other files. Most commonly used for book covers.

content_type

RDA Content field. Description of the type of the title. LoC maintains a formal list at https://www.loc.gov/standards/valuelist/rdacontent.html

custom1

a custom field you may use as you so choose - you can control the label of this field in settings

custom2

a custom field you may use as you so choose - you can control the label of this field in settings

custom3

a custom field you may use as you so choose - you can control the label of this field in settings

custom4

a custom field you may use as you so choose - you can control the label of this field in settings

depreciation_rate

the accounting depreciation rate for the title entered as a decimal. For example, books are often depreciated at 12.5% (entered as 0.125). You might depreciate very popular items much faster

dewey

the dewey decimal code for the item. If your library doesn’t use dewey codes, you can use this as you see fit.

flag_highlighted

A highlight check box used for drawing attention to the title. Used by Athenaeum searches when looking for “highlighted” or “popular” titles. You can set the name of “highlighted” items in settings

genre

The genre(s) of the title. Enter one genre per line.

ID

Internal ID of the title

ID_library

If set, determines the library that the title belongs to (note that copies of the title might belong to a different library)

ID_privilege

ID of the default borrower privilege when issuing copies of this title

ISBN

The ISBN(s) for the title

issue_days_max

If set, sets the default maximum number of days that a title can be issued.

keywords

User friendly subject terms for the item. Enter formal subject terms in the subjects field and less formal terms here.

level_borrowing

A number representing the borrower level a borrower must be to have this item issued. It is an arbitrary plain number (e.g. could be age, or year at school). If you set this, then the borrower must have an equivalent or higher number stored in their record.

level_reading

An advisory number suggesting the reading level of the title.

notes

Any notes you wish to store for the title. Visible and searchable by library patrons.

publish_location

Where the title was published

publish_year

4 digit year the title was published

publisher

publisher of the title

series

Name of the series of the title, if it is part of a series

subjects

Formal subject entries for the item. However, if you choose, you do not need to adhere to formal standards

subjects_copyright

Subject entries usually supplied by a third party and may be subject to copyright. Library patrons do not see these terms, however searches do include the terms

The Uniform Resource Locator (URL) of the title. Normally, this is an internet address, however the URL scheme can refer to files on your network or device.

url2

An additional URL for the title. Athenaeum has utilities for calculating addresses based on certain criteria that are inserted here.

Copy

Copy Fields

field

description

account_code

Financial account code for the copy - if different to the title

amount_paid

The amount actually paid for the copy

amount_replace

The replacement amount for the copy. This is the number used when creating fees for overdue or lost items. It can be calculated using a formula set in settings and can be manually overriden.

amount_total

Amount_paid + amount_unpaid

amount_unpaid

A number representing the unpaid component of a copy. It allows you to record the value of a copy and the paid amount separately. It might represent, say, a donation amount or a discount amount.

bar_code

Unique bar code for the item

carrier

RDA “carrier” field if different to the Title

condition

The physical condition of the copy

container

A container field for book covers, pdf documents, movies and other files when different to the Title

date_handled

A searchable field showing the date the copy was last “handled”

date_purchase

When the copy was purchased. If you don’t know, make an educated estimate. Copies with no purchase date will be excluded from some reports, possibly skewing reported results

edition

Edition of the copy

flag_no_issue

Set this flag to mark the copy as Not For Issue

flag_no_override

placeholder

flag_notes_print

placeholder - when printing issues with this set, the notes field will be set

ID

ID of the Copy

ID_library

ID of the library to which this copy is attached, if different from the title

ID_parent

placeholder - identifies the parent copy of a collection

ID_supplier

ID of the supplier of the copy

ID_title

ID of the title

issue_days_fixed

Specifies the fixed issue period if set. When issuing, the due date will be calculated as the current date plus issue_days_fixed, with possible subsequent adjustments for end of year, weekends, holidays and recesses

issue_days_max

Specifies the maximum number of days to limit issues. For example, popular items might only be issued for 2 days at a time

location

Where this copy can be found

message_on_issue

When issuing, any message entered here will be displayed

message_on_return

Message displayed when the copy is returned

notes

Notes for the copy. Not displayed to library patrons

publish_year

Publish year if different to the title

purchase_note

Notes about the purchase. E.g. you might record donation or discount details