We recently marked this request for “Payroll and Benefits Request City of Brevard NC” as “Complete” on our website. However, the sender has just followed up and would like to request some additional clarification – Specifically, they’re referring to the piece that asks for the same info. related to “any contracted employees”. We will “re-open” the request on our site and mark it as in “Clarification Requested” status, pending your reply.

Subject: “Payroll, Benefits and Hours worked for all City of Brevard Contract Workers”Message: “Thank You City of Brevard for the reply on the payroll and benefits for all regular and part-time city employees. The original request was also for all contract employees payroll, hours worked and benefits paid with City of Brevard Funds.”

Attached is the payroll and benefits information that you requested in Excel spreadsheet form.

Thank you,

Jill

Jill Murray, CMC
City Clerk
City of Brevard
95 W. Main Street
Brevard, NC 28712
828.885.5614
828.883.2853 fax[email protected]
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized City or Law Enforcement official.

**Editor’s Note: Please see aforementioned spreadsheet “All EE Data July 2018.xlsx” at top left in Documents, or by clicking this link

It has now been 4 months since we originally sent in this request and additionally it has been over 30 days since we were told the request would likely be completed in 30 days. Please let us know if there is anything we can do to help this process.

Patrick Conant/Sunshine Request: Ms. Murray is out of the office until June 26. Your request will be processed upon her return, and should be completed within 30 days of that date unless I notify you that more time is needed. I will not know whether the information can be provided in electronic spread sheet format until she returns. Thank you for your request, and for your courtesy and patience.

CONFIDENTIALITY NOTICE: This email is intended for one or more specific recipients. If you have received this email in error, please notify the sender immediately.

ATTORNEY-CLIENT PRIVILEGE NOTICE: This email may contain information which is subject to the Attorney-Client privilege. If so, the privilege could be waived in the event that its content is shared with anyone not on the intended recipient list.

LEGAL AND TAX ADVICE NOTICE: You are hereby notified that any legal or tax advice contained in this communication, including any attachments, is not intended to be used to avoid penalties under the Internal Revenue Code or for promoting, marketing or encouraging any party to disregard or fail to comply with any Internal Revenue law or ruling, or any other law or ruling.

Checking in on this request as it has now been over 2.5 months since it was originally submitted. I understand that Mr. Pratt was out of town and unavailable, but we’d please insist upon confirmation that you will now process this request and let us know when it will be completed. If there is anything we can do to help just let us know.

We’d like to get this request closed out on our site since it has now been 2 months since the original request was sent. Please confirm that you will now process this request and let us know when it will be completed. If there is anything we can do to help just let us know.

Please let us know when you anticipate when this request will be completed. This request was sent in on March 28th – obviously there have been correspondences back and forth to figure out who the request(s) should be sent to. We followed up last week with you and Michael clarifying Michael’s assertion about FOIA requests. Please review that email and let us know if you have any questions. We’d like to confirm that you will now process the request and that we can move forward to close out this request in a timely manner. We greatly appreciate your time and assistance with the request.

We have not received a response from Jill related to this Payroll and Benefits request for the City of Brevard that was sent on April 2nd. We assume this is related to Michael’s response about FOIA requests on May 7th. Can you please cite where in the public records law where a name is required? We’re not making a FOIA request, we are making a request under NC Public records law NCGS 132. Under NCGS 132 there is no provision that requires an individual to provide a name or address with a public records request. That being said, if it will help speed along the request we are happy to give a name and address––you can consider that this request is on behalf of Patrick Conant, who is the director of Sunshine Request. His address is PO Box 17391, Asheville NC, 28816. Please confirm that you will now process this request.

Thank you for your help!
Have a great day.

Sunshine Request

**Editor’s Note: Referenced email from Michael Pratt on May 7th is as follows:

As City Attorney for the City of Brevard, I am letting you know that the City does not respond to anonymous FOIA requests. When you submit an FOIA request on behalf of a third party, we require the requesting individual party’s name, address and proof that he or she has executed the request and designated your organization to make the request on his or her behalf. If there is a cost for the copies, we will let you know that before responding to the request, and your organization or the requesting party must agree to pay that cost.

I just wanted to check in again about your last email in regard to anonymous FOIA requests. Can you please let me know which request(s) you’re referring to and where there is a city policy available like the one you’ve described?

Thank you for your understanding. Transylvania County does it best to respond to all inquiries and requests for public records and we did not want to be perceived as being unresponsive, especially considering that our #1 focus was and had to be preparing a budget for presentation to the Board on the 21st. Again, we will do our best to respond by the end of the week. Trisha Hogan

That was a new experience for us, as it was our first request we’ve ever received on our site for info. related to City of Brevard, or Transylvania county. In that case, we sent the email to both Jill, and yourself, to make sure that it was routed to the right place.

Related to this current request for “City of Brevard Payroll and Benefits” (https://www.sunshinerequest.com/records_request/payroll-benefits-request-city-brevard-nc/) – You were also already CCed on this, so apologies that you were receiving those follow ups too. We forwarded to Jill at your advise, and followed up a couple times but did not receive a reply. We’re assuming that this is related to a recent email we received from Michael Pratt, which we will follow up on soon.

For future requests, we’ll double-check that we are sending it to the correct entity, whether that’s City of Brevard or Transylvania Co.

This request does not call for any payroll or benefits information for employees of Transylvania County, only employees of the City of Brevard. I will defer to Jill to answer on behalf of the City of Brevard.

The reference to the May 21 meeting had to do with the request for records pertaining to the Sylvan Valley 2 substation and involved records from both the City of Brevard and Transylvania County. Transylvania County will do its best to respond to that particular records request by the end of the week.

My understanding is that IT has completed the key word search of electronic documents. Next steps will be for staff to sort the documents to ensure satisfaction of the records request. I must inform you that by NC law the County Manager must present the Board of Commissioners with a budget for the coming fiscal year by June 1 and she is working on preparing for that right now. The budget will be presented to the Board on May 21. Budget preparation is the current priority. I expect to have a response the week of May 21 once the budget has been presented to the Board.

I work for a website called Sunshine Request www.sunshinerequest.com. We built a site that makes it easier to make public records requests by filling out a simple form, and the results of any requests are posted on our site. This allows citizens to learn more about our local government, while saving staff from having to fulfill duplicate requests. If you have any questions about the project, please let me know, and I’ll be happy to answer.

We recently received a request for information that Trisha Hogan advises should be available in your office.

Please see the details of the request below.

Subject: Payroll and Benefits Request City of Brevard NC

Message:

“Hello City of Brevard,

I am requesting the following information from the City of Brevard NC, all salaries and benefits they receive as of 3/15/2018 for all full-time, part- time and any contracted employees:

– First name
– Last name
– Position title
– Department
– Annual salary/benefits given
– Hours worked weekly/yearly
– First date of employment with City of Brevard

Lastly, please provide this information in spreadsheet format (e.g. CSV) so that the information may be sorted.

I work for a website called Sunshine Request www.sunshinerequest.com. We built a site that makes it easier to make public records requests by filling out a simple form, and the results of any requests are posted on our site. This allows citizens to learn more about our local government, while saving staff from having to fulfill duplicate requests. If you have any questions about the project, please let me know, and I’ll be happy to answer.

We recently received a request for information that may be available in your office.

Here is the details sent by the requester:

Subject: Payroll and Benefits Request City of Brevard NC

Message:

“Hello City of Brevard,

I am requesting the following information from the City of Brevard NC, all salaries and benefits they receive as of 3/15/2018 for all full-time, part- time and any contracted employees:

– First name
– Last name
– Position title
– Department
– Annual salary/benefits given
– Hours worked weekly/yearly
– First date of employment with City of Brevard

Lastly, please provide this information in spreadsheet format (e.g. CSV) so that the information may be sorted.

Thank you.”

Thank you very much for your assistance.
Have a great afternoon!

Sunshine Request

Status:
Sent to Government

March 27, 2018 8:01 pm

2 years ago

Submitted to Sunshine Request

Status:
Pending

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Sunshine Request is a platform that makes it easier to make public records requests.