Names can be found after phrases like "issued to", "surveyed for", "granted to", "certify that", "…is entitled to", and "assignee of." Many records contain more than one name. All other information found on the record (county, record date and grant or warrant number) should be keyed to all names found within the grant record.

Names can be found after phrases like "issued to", "surveyed for", "granted to", "certify that", "…is entitled to", and "assignee of." Many records contain more than one name. All other information found on the record (county, record date and grant or warrant number) should be keyed to all names found within the grant record.

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Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided for assistance.

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided for assistance.

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Project Instructions
This collection contains various early land records from North Carolina and Tennessee. The land in these records is now all within present-day Tennessee.

The Land Records form type is for all images that contain land records with names. From these images key names, the grant or warrant number, the date of the record, and the county in which the land is found.

Key names that appear within the record. Do not key the name from the signature at the end of the land record. If a name appears more than once in a land record, key this name only once.

Often times there will be multiple dates within a land record. When this occurs, key the date found at the end of the record. If there is no date at the end of the record, key the date at the beginning of the record.

Land record images that do not contain any names should be marked as "Cover page, Section header, etc."

The Title Board form type is for title boards that contain the collection name, record group number, series number, book number, and year range. From these images key the date range as seen.

Some land record books will contain internal indexes. These images are often a list of names with a page number or grant number listed beside the name. Any index images should be marked as "Index." Names on index images will not be keyed. Images with lists of names that contain additional information, such as acres, dates, or county, are not indexes and should be keyed as "Land Records."

Land Records

Choose the "Land Records" form type when the image contains land records. They will typically include a name, date, the county, and the state of the record.

Grant or Warrant Number

Key the grant or warrant number as seen on the record. It will typically be located at the top of the image or at the beginning of the record after the abbreviation "grant no."

County

Key the county as seen on the record using the dictionary provided for assistance. The county will be found by the word "County". Most records will not include a county.

Prefix

Key any titles before the given name, such as "Dr", "Rev", "Mr" or "Mrs", as seen on the record using the dictionary provided for assistance.

Names can be found after phrases like "issued to", "surveyed for", "granted to", "certify that", "…is entitled to", and "assignee of." Many records contain more than one name. All other information found on the record (county, record date and grant or warrant number) should be keyed to all names found within the grant record.

Given

Key the first name or initial and any middle names as seen on the record using the dictionary provided for assistance.

Names can be found after phrases like "issued to", "surveyed for", "granted to", "certify that", "…is entitled to", and "assignee of." Many records contain more than one name. All other information found on the record (county, record date and grant or warrant number) should be keyed to all names found within the grant record.

Surname

Key the surname as seen on the record using the dictionary provided for assistance.

Names can be found after phrases like "issued to", "surveyed for", "granted to", "certify that", "…is entitled to", and "assignee of." Many records contain more than one name. All other information found on the record (county, record date and grant or warrant number) should be keyed to all names found within the grant record.

Suffix

Key all titles, such as "Jr" or "III", following the surname as seen on the record using the dictionary provided for assistance.

Names can be found after phrases like "issued to", "surveyed for", "granted to", "certify that", "…is entitled to", and "assignee of." Many records contain more than one name. All other information found on the record (county, record date and grant or warrant number) should be keyed to all names found within the grant record.

Record Day

Key the day from the record date in its numerical format.

When multiple record dates appear, key from the date found at the end of the record. If there is no date at the end of the record, key from the date at the beginning of the record.

Record Month

Key the month from the record date in its three letter abbreviation using the dictionary provided for assistance.

When multiple record dates appear, key from the date found at the end of the record. If there is no date at the end of the record, key from the date at the beginning of the record.

Record Year

Key the year from the record date in its numerical format.

When multiple record dates appear, key from the date found at the end of the record. If there is no date at the end of the record, key from the date at the beginning of the record.

Keying Example

Keying Image Samples

Title Board

Choose the "Title Board" form type when the image is of a title board. It will typically contain a title and a year range.

Year Range

Key the year range as seen on the record.

Keying Image Samples

Index

Choose the "Index" form type when the image contains an index. This will typically be a list of names.
Additional example

Cover page, Section header, etc.

Use the “Cover page, Section header, etc” type for images that don’t contain any data, but might be interesting to look at because they provide some type of context for the image set. For instance, historical notes, affidavits, and so forth.

Additional Cover Page Image Samples

Image with no data

Use the “Image with no data” type for images that don’t contain any data or any useful context that might be interesting for someone to look at. For instance, an image containing only the blank background or an image with a microfilm target on it.