Managing Blocks of Flats in Autumn/Winter

Although seasonal changes can be a breath of fresh air, they also carry a variety of risks for landlords and building managers, posing the potential for liability disputes. Legislation such as the Corporate Manslaughter and Homicide Act of 2007 and the Health and Safety at Work Act 1974 hold you accountable for maintaining a safe property.

If you think that autumn and winter only carry the usual slips and trips risks, think again. It is important to understand and prepare for seasonal risks—like package and post theft due to festive season online shopping, and fire hazards from fairy lights—by implementing proper risk management techniques.

Understanding Seasonal Risks

Whether it be autumn leaves or winter snowfall, be sure to consider the following seasonal risks:

Inspect pipes regularly. Perform routine checks to ensure they are working properly when snow and ice occur, and install insulation on exposed pipes.

Keep outdoor surfaces level, paved and clear of potholes to reduce water and ice accumulation.

Extreme Cold Risk Management

Turn off water flow to outside taps to prevent freezing. Make sure the gutters stay clear to prevent ice build-up.

Ensure all tenants know where their stopcocks are located and that they know what to do in the event of a leak or frozen pipe.

Update and maintain building insulation and properly seal windows. Make sure the indoor temperature stays comfortable and safe (at least 21C) during cold months. The Department for Communities and Local Government caution that there is a small risk of health effects below 19C, and below 16C there are serious health risks for the elderly.

Schedule routine checks for your heating systems.

Communal Areas Risk Management

Establish a written agreement with tenants regarding safe practices for festive lights, candle use and decorations in communal areas. In addition, do not permit festive lights or candles to be lit for extended periods, especially when unsupervised.

Routinely check electrical fittings, such as the sockets and fuse board, to decrease the chance of electricity hazards from festive light use.

Be sure to enforce rules that prohibit decorations from blocking entry and exit areas during celebrations.

Establish a written agreement with tenants regarding celebrations, guests and behaviour in communal areas.

Make sure tenants, staff and visitors are aware of emergency evacuation plans in the event of a fire.

Ensure outdoor communal areas have adequate lighting to compensate for less daylight and that lightbulbs are all in working order.

Routinely clear communal areas of excess leaves, snow and rubbish.

Verify that your block’s doors, windows and letterboxes are secure. Make sure that all outdoor access points are controlled to prevent unauthorised public access and post theft.

Complete a health and safety risk assessment that considers seasonal risks and risks specific to communal areas. Include a fire risk assessment.

For additional guidance on property management and preparing for autumn and winter, contact Lockyers today.