Just a reminder that the Quarterly Triage Day Drill will take placetomorrow, Friday, March 9 starting at 8 AM. It will include use of the MARCS radio MCI Talk Groups during two 2-Hour blocks of time. An OHTrac incident has already been created. Full details are below. Remember that the training materials (and con ed credit) for both EMS and hospital personnel continue to be available athttp://gmvemsc.org/training-mcicomm.html.

One other thing: we are including a request for feedback this time. At the conclusion of the drill, we request that every EMS agency and every hospital fill out this brief feedback form, which you are welcome to print out beforehand to help you gather the data. Here is the link to the feedback form: https://www.surveymonkey.com/r/GDAHAQTD

Hospitals south of Interstate 70 are expected to monitor HSR3 MCI between 8AM and 10 AM.

Hospitals in Butler and Warren counties are expected to monitor HSR6MCI between 8AM and 10 AM.

Hospitals north of Interstate 70 except those in Butler and Warren counties are expected to monitor HSR3 MCI between 8PM and 10 PM.

Our next Quarterly Triage Day (QTD) Drill will begin at 0800 Hours, March 9, 2018, and continue until 0800 Hours the next day. Since our last QTD, there have been numerous MCIs around the U.S. All hospital emergency department and EMS personnel must be able to quickly, easily, and effectively use all of our MCI tools. A Job Aid specifically for this drill is attached.

As we did last time, we’ll include use of the Regional MCI Talk Groups for all EMS that are on the MARCS radio system, and this time we’re adding in OHTrac. See the Key Points below for details.

Key Points:

·On QTDs, every patient in every ED will receive a Triage Ribbon and Green Triage Tag. In most cases, those should be placed by EMS.

·Actually assign each patient a SALT triage category (most will be yellow or green).

·Apply a Triage Ribbon using the Ribbon Kit.

·On QTDs, useGREENTriage “Drill” Tags that have been distributed around the region. For the most part, only Medics and Ambulances will have the GREENDrill Tags, but first responder apparatus can and should apply a ribbon before the Medic arrives.

·DO NOT USE the “live” White Triage Tags for the drill. Those are only for real world incidents.

·Fill out the Triage Tag with actual patient information. Hospitals will manage HIPAA material when EMS turns the tags over to them.

oAlthough in a real-world event, the page should be updated immediately and at least every 20 minutes, for QTD Drills, each hospital should update the GDAHA Surgenet MCI page once per eight hours. You only need to update the page for capabilities only, not for numbers of patients received.

oAn OHTrac incident will be created by GDAHA. We will notify you of the name of that incident. Everyone will use the same incident.

oOHTrac use is optional for EMS. All hospitals are strongly encouraged to enter at least some patients into OHTrac each shift.

oInformation about OHTrac and the OHTrac app is at the bottom of this email.

A statewide patient tracking program called OHTrac has been in use for years by hospitals, and is now available for EMS use. An app has been designed to make OHTrac easier to use. Apple and Android versions are available for free download. There is no charge for access to the OHTrac system. There are only three required fields to enter a patient using the OHTrac APP:

1. the triage number, which can be scanned in from the bar-code on the triage tag,

2. triage level, and

3. patient gender.

The OHTrac APP has been piloted by fire/EMS responders from multiple regions in the state. The APP is intuitive, and only requires 30-40 minutes of training using the PowerPoint at the link below.

The materials available at the link will also refer you to the appropriate Regional Hospital Coordinator who will be able to provide you with a local hospital contact and access to the OHTrac system.