Privacy Policy

Digication Privacy Policy

DIGI[cation]TM

PRIVACY POLICY - Effective May 2008, updated May 2018

Digication respects the privacy of each visitor to the Digication website and user of the Digication service. We collect information regarding the users of our website and service and their use of our website and service in an effort to improve the experience of our visitors and users and communicate effectively with our existing and prospective customer organizations and individual users. We recognize that we must maintain and use this information responsibly and, therefore, have implemented this privacy policy.

By using our website or Digication service, you consent to the information practices described in this privacy policy. If you do not agree with our privacy policy, please do not use our website or our Digication service. If our information practices change in the future, we will let you know by posting the changes to our privacy policy on our website. Your continued use of our website or our Digication service following the posting of changes to our privacy policy will mean you accept the changes.

If you at any time have any questions about our privacy policy, please contact us in the manner described in paragraph 8 below.

What Information Do We Collect and Why?

We invite visitors to our website who represent a potential customer or organization (educational institution, company, etc.) to provide us with an email address and/or other personal contact information so that we may contact them and provide them additional information regarding Digication. We do not distribute or otherwise share with any third party any personal information that any individual or organization provides to us before that individual or organization registers to use Digication.

When you register to use Digication, we require you to give us, if you have not already done so, personal information, including your name, email address, and age range and the name, address and nature of the organization (school, company, etc.) you are affiliated with. If you register on behalf of an educational institution, company, department, program, classroom or other organization (to enable your organization use the administration features of Digication and make Digication available to some or all of its potential users, without limitation), we also will or may require you to give us information concerning your authority to legally bind your organization, and financial and billing information for you or your organization, such as a billing name and address, credit card or purchase order number, and the number of instructors, students and other authorized users that will be using Digication under the organization's master account.

Please Note: We do not allow children under the age of 13 to register for Digication without the permission of a parent or guardian. A parent or guardian who gives permission may at any time later review, delete or refuse to allow the further collection of information concerning the child by contacting our liaison at the child's school or by contacting us directly (please see our contact information in paragraph 8 below). We do not require more information from children than is reasonably necessary to enable them to use Digication; we do not use any special game, prize or other activity to entice children to provide more information than is necessary to enable them to use Digication; and we do not share any personal information about children with any third party.

We use the email address you provide to us during registration to confirm your username and password and to provide you with a link to use to log onto Digication, activate your account and thereafter use Digication. You are, of course, responsible for maintaining the confidentiality and security of your user name and password.

After you register for Digication, we may ask you for additional personal information about yourself in order to make certain features of Digication available to you, enable third parties to offer you related services or for other purposes, such as the provision of customer service, billing, network management, synchronization of information, surveys and other exchanges of information. We may from time to time send you information regarding your account, updates to Digication and other administrative information regarding Digication, and may from time to time send you other information regarding Digication and the products and services of our third party partners. You may opt-out of receiving future promotional material at any time (please see our opt-out policy in paragraph 5 below).

We may collect other information, such as internet addresses, from visitors to our website and from users of Digication. This information is logged to help us diagnose technical problems, administer our website, and improve the quality of Digication. We may also track and analyze non-identifying and aggregate usage and volume statistical information from visitors to our website and users of Digication, and provide this information to third parties. When you use Digication, you will be identified by name or user name in course and other areas where names or user names appear. Please remember that this information and any other information you disclose about yourself in these areas will become available to the instructor, students or other persons authorized to access these areas including, in the case of public areas within Digication, members of the general public. Except as we explicitly state at the time we request the information, or as provided for in our Terms of Use and Customer Subscription Terms, we do not disclose your personal information to third parties outside of Digication. The only financial and billing information we collect is used to check the financial qualifications of our prospective and registered customer or organizations and to bill our customer and organizations for Digication. We do not use the billing information we collect on our customer or organizations for marketing or promotional purposes without their permission. If we accept credit cards as payment for any aspect of Digication, we use a third-party intermediary to manage the credit card processing, and this intermediary is simply a link in the distribution chain, and has no authority to store, retain, or use personal information, except for the purpose of such processing. If we offer and you make use of a referral service in Digication to let another person know about Digication, we will ask you for the other person's name and email address and automatically send the other person a one-time email inviting them to visit our website, but we will not store this information. Digication allows you and other users to post and share content. We do not review, share, distribute, print, or reference such content, or allow any third party to do so, except as provided in our Terms of Use and Customer Subscription Terms, or as may be required by law. Your individual records may be viewed or accessed for the purpose of resolving a problem, support issue, or suspected violation of our Terms of Use or Customer Subscription Terms, or as may be required by law.

Third party partners may help us provide some of the features and content included in Digication. You or we may need to share your personal information with one or more of our third party partners in order for you to access and use such features or content. You can prevent the sharing of this information by not accessing the feature or content.

What Are Cookies? How And Why Do We Use Cookies On Our Site?

A cookie is a small data file that systems often store on your computer's hard drive when you visit a website. A cookie may contain information, such as a unique user ID, which is used to track the pages you have visited. Digication uses cookies, but we do not store personally identifiable information in your cookie. We use cookies in order to improve your online experience. Cookies enable us to keep track of your interactions on our website. They also allow us to recognize students, instructors and other users who have saved their information with us when they visit, and to provide those users with their profile and course information. If you save your information with Digication or participate in online courses, we use cookies to monitor and maintain information about how you use our website.

You can refuse cookies by turning them off in your web browser. However, if you turn off cookies, we will not be able to recognize you as a user who has saved your information with us, so you will be unable to access (or change or delete) your account information.

What about links to other systems and services?

Digication may contain links to other websites that are not under our control. These websites may collect personally identifiable information about you. We have no responsibility for the privacy policies or content of these linked websites and allow these links solely for the convenience and information of our customers and visitors.

Security

Digication has security measures in place to help prevent the loss, misuse, or alteration of data under our control. Your account information is password protected. We also have reasonable physical, electronic and procedural safeguards to protect your personal information. We employ industry standard Secure Socket Layer (SSL) technology to protect information using both server authentication and data encryption to help ensure that your data is safe, secure, and available only to you. We use an additional security method based on dynamic data and encoded session identifications, and have our website hosted in a secure server environment that uses a firewall and other advanced technology to prevent interference or access from outside intruders. Finally, we require that a unique user name and password be entered each time a user logs on. These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of data.

Opt-Out Policy

You can at any time prior to registering for Digication opt out of being contacted by or receiving additional information from us by sending an email to HYPERLINK "mailto:marketing@digication.com" marketing@digication.com. Once you register for Digication, you may not opt out of receiving information concerning your account, updates to Digication or other administrative information regarding Digication, but may still at any time opt out of receiving other promotional information concerning Digication or the products and services of our third party partners by emailing HYPERLINK "mailto:unsubscribe@digication.com" unsubscribe@digication.com at any time.

Correcting and Updating Your Information

You may update or remove the personal information we maintain concerning you by logging onto our website at any time and editing your personal information. Note: If you register for Digication on behalf of an organization, you may need to first contact us to update or remove your personal information. You can view your updated profile to confirm that your edits have been made.

European Union Data Protection

If you reside in the European Union, upon registration you are required to give explicit consent that the personal information you have provided may be transferred and stored in countries outside the European Union, including the United States. If you fail to provide this consent, you will not be permitted to register for and access Digication.

General Data Protection Regulation (GDPR)

The GDPR is a new comprehensive EU data privacy law that will go into effect on May 25, 2018. Along with strengthening and standardizing user data privacy across the EU nations, the GDPR will require new or additional obligations on all organizations that handle EU citizens’ and residents’ personal data, regardless of where the organizations themselves are located.

What kind of personal data does Digication store about our users?
Basic personal information stored for all users:

Your first and last names

Your username

Your email address (in rare cases, this information is not included)

Additional optional personal information which may be stored about our users:

A unique identifier (aka SyncID or Account ID), which may be an ID number in use at the home institution or a repeat of basic information, like username or email address. This information is typically used to manage course and group enrollment on an institutional level.

Information that your institution has sent us, such as graduation date, major, credit information or additional account metadata.

Content created by our users for personal and educational goals, including ePortfolios, discussion posts and comments, and coursework submitted to assignments.

Why does Digication store this data?

The basic information we collect and store about you is the minimum amount of data required to allow you to use Digication. Additional information provided by you serves to allow you to personalize your account, and create content as part of coursework or for personal use. Additional information provided by your home institution is used to manage your account, to further educational goals, and to facilitate assessment activities.

Where is Digication data stored and how is it protected?

Digication user data is stored on secure servers in the cloud.

Our main infrastructure provider (AWS) is GDPR compliant.

We hold your data in as few places as necessary.

Our employees will not create any unnecessary additional data sets.

Our employees are trained in data security and they will always take reasonable steps to ensure your data is kept as accurate and up to date as possible.

We regularly scan for software and infrastructure vulnerabilities using various test and auditing tools as part of our software development and quality assurance processes.

How long does Digication store user data?

Digication data is held for the lifetime of an account.

Support tickets are held until a request for deletion is made.

Contact details gathered as part of activities through our websites will be retained until a user makes a request to us to have data held about them deleted.

How is data destroyed?

Individual user data is removed using standard operating system and database queries, this happens within 60 days after the account is marked for deletion after a request for removal of data is finalized.

Requesting the removal of the data Digication holds about you if you access Digication through a school, university or another organization:

Contact your Digication administrator and request for your data to be removed.

Your organization will then notify us of the request and it will be treated as a priority.

Upon receiving this request, within 60 days we will create an inventory of all data we hold that is associated with your account. This will include: Digication user account details, all assets created or collaborated upon, submitted work, shared assets, or support tickets.

The inventory will then be presented to your institution so they can discuss the implications of deleting this data.

Following an agreement between you and your organization, we will remove all data required as a priority.

If you access Digication through a Personal or Alumni account:

After receiving your request, within 60 days we will create an inventory of all data we hold about you and share this with you.

If after viewing the inventory you still want us to delete the data then you will need to confirm via email.

Once we have received consent to delete your data, we will remove it without undue delay and notify you when the process is complete.

Additional Information

Questions regarding this statement or our security and information practices should be directed to our security administrator by email to security@digication.com or by regular mail addressed to Digication, Inc., Attn: Security Administrator, 10 Dorrance Street, STE 700, Providence, RI 02903. We will endeavor to reply to you within two business days to begin our investigation into any concerns about privacy or use of data that you bring to our attention.