Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain a passenger list or list of names of other people on the ship, select No Extractable Data Image. Press Tab or Enter and, on the warning message, click Yes. Continue to the next image.

Type a four-digit number for the year. If no year, or only a two-digit number, was recorded, you may be able to determine the year from other data on the image. If you still cannot determine the full four-digit year, type what was written on the record.

If the year was not recorded, or was written as a variation of the word "unknown," press Tab to skip this field.

The surname may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations, type what you see in the document.

If the surname was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. If a name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded, or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Index the gender only if it was specifically recorded or you can tell what it was from relationship terms, such as "son" or "daughter," or from other contextual indications, such as a title or term. Do not assume a gender based on given names.

If the gender was not recorded, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Type the place of birth, nationality, or race written in the column or field for place of birth or nationality. Index information according to the following priority list:

Place of Birth

Nationality

Race

Some records have a column or field for the country to which the passengers severally belonged, if this is recorded and there is no place of birth, nationality, or race, index the country as the place of birth.

Type the term or terms as they were written. Do not correct misspellings or expand abbreviations. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name. (Note that this instruction is different from the standard instruction in the Basic Indexing Guidelines and most other indexing projects.)

If no locality, nationality, or race was recorded in the column or field for place of birth or nationality, press Ctrl+B to mark this field as blank.