Over the past several years, data breaches have been big news. Target, Home Depot, Instagram, and Sony, just to name a few. While it’s true that these kinds of headline-grabbing, coordinated attacks on consumer and employee data pose a big threat, organizations are also at risk from a “slow leak” of content, such as intellectual property and other confidential documents.

Have you ever been in the situation when you needed someone to share a digital file with you but the file is too large to send as an email attachment? Sharing that file with you in Google Drive is a great alternative, but what happens if the person does not have a Gmail or GAFE account?

Everyone organizes their Google Drive differently. Shockingly, many Google Apps users don’t organize them at all. I have found that, by using a few best practices, there is a system for making Google Drive much more organized and easier to navigate.

To keep your information safe, Google has introduced the ability to set an expiration date for specific user access to files in Google Drive, Docs, Sheets, and Slides. Note: this feature is new as of March 2016, is being rolled out gradually over the course of two to three months. You may not see this feature until mid- to late Q2 2016.