2 Why Archive? Reasons to Archive:Comply with data preservation laws/regulatory requirementsReduce Exchange server storage spaceEliminate/preserve hard to manage PST dataSearch for critical business content and move it off of susceptible mail serversStatistics show*:In the past three years, 81% of IT departments have been required to search back-ups to retrieve one or more sAlmost 50% of organizations have been ordered by a court or regulatory body to produce4 out of 5 users employ personal/local archives to store messaging system data*based on Osterman Research findings

3 Compliance ArchivingWhy Compliance Archiving?Adhere to ever increasing regulations (SOX, HIPAA, etc.)Limit user access to archived dataArchive Attender can:Archive for specific users/departmentsArchive specific content based on keywordsArchive all incoming and outgoing messages from the journal mailbox in native formatSearch archived data for compliance reviewsIndex archived messages and attachments for quick search resultsMaintain audit trails of all activity within the archiveEnforce retentions on archived data so information is automatically purged after its “useful” life

5 PST Archiving Hard to access/password protected User-controlledWhy Archive from PST Files?Hard to access/password protectedUser-controlledPossible corruption issuesContain business knowledgeOccupy valuable spaceDifficult to back-upArchive Attender can:Access and archive content from PST filesProvide users access to search and retrieve data archived from PST filesDecrease the need for PST files since information is now stored in a secure location

6 Exchange LimitationsExchange options available for archiving:PST Files are difficult to manage if not using a product like Mail Attender. Archive Attender allows elimination of PST files.Public Folders retain information in the Exchange Server database and do not alleviate any of the storage issues.Journaling copies incoming and outgoing messages to a Journal Mailbox, but does not purge messages from this mailbox. Archive Attender allows this data to be moved to a secure, storage location for preservation and searching.

13 Archiving by Quota Archive based on user mailbox quota limitationsWeighted message age and size determine which messages are archived to meet quota requirements

14 Scheduling Ongoing journal mailbox archivingOption to archive at off-peak times to allow maximum server performanceFlexible scheduling window similar to ExchangeAbility to process past the end of the scheduled window

15 User ArchivingAdministrator can provide users the option to archive their own messagesNo client installation required

16 Stub Options Multiple stub options to address varying needsPlaintext stub options to minimize spaceHTML stub optionsOption to include original body in the stub to support user searches in the Outlook client

17 Managing the Archive LifecycleSearch the archive and retrieve messages and attachmentsMove to secondary/tiered storage: Hierarchical Storage ManagementSet retention policies on the archives to delete anything over useful lifePrevent unauthorized access to data by securing the archiveProvide access to Corporate Security Officers for ongoing policy enforcement and compliance monitoring

21 User ManagementAdministrator options can allow users to manage their own messages in the following ways:Archive their own messagesSearch their archived messagesRestore archived messages to their mailboxDelete their own archived messages