Since January 1, 2004, Canadians' personal information is protected by the Personal Information Protection and Electronic Documents (PIPED) Act. This law sets out the ground rules for the collection, use and disclosure of personal information.

YWCA Peterborough Haliburton is committed to protecting the privacy of its employees, clients, donors, volunteers and confidential business information.

Employees, board members (and other volunteers as necessary) are required to sign a confidentiality agreement and are obligated to ensure that personal information to which they may have access remains confidential, is only used for the purposes for which it was collected, is not disclosed without authorization or used for personal gain.

Employees are required to follow all procedures regarding collection, use, and disclosure of personal information as set out in this policy.

Employees who disclose personal information, contrary to this policy will be subject to disciplinary measures, up to and including discharge for cause.

All personal information that is transferred to a disk, CD or flash drive is to be encrypted.

The Director of Philanthropy & Communications shall be the Privacy Officer for YWCA Peterborough Haliburton and is accountable for the implementation of this policy and the following steps shall be taken:

A privacy email address will be established, the Privacy Policy (pdf) will be posted on the YWCA website, the Privacy Policy statement will be added to all documents used for the collection of personal information and all other appropriate materials, an annual privacy audit led by the Privacy Officer will be conducted and the results reported to the Executive Director and the Board.

Any issues or questions regarding this policy should be directed to the Director of Philanthropy & Communications at: