Records Management

Manage and govern the lifecycle of important electronic business information with OpenText Records Management software systems.

"Using the OpenText records management and classification practices, we have been able to reclaim over one terabyte worth of storage space as people are cleaning up in addition to classifying content. It is estimated that we will reduce the legal fees associated with e-discovery by 50 percent annually."

OpenText Business Records Management Software Solutions

Overview

Business Needs

Products

Resource Center

Overview

Records Management Software Systems

Electronic records management programmes reduce risk and cost. That’s the bottom line. A disciplined, enterprise-wide records management strategy ensures organisations can comply with external regulations and internal policies by managing the retention and disposition of content. When corporate information sources are brought under central information governance, there is a level of consistency that is not possible with disparate systems. Policy can be consistently set and enforced across all the content sources. It’s also the one strategic move organisations can make to minimise the risk of unmanaged information. Organisations gain control – ensuring relevant and pertinent information can be found in a timely manner. If the information does not exist, the organisation will be able to authoritatively demonstrate that the content was dispositioned in compliance with policies, laws and regulations.

By providing a structured and transparent way to maintain records from creation through to eventual disposition, Records Management enhances corporate accountability, ensures regulatory compliance, and minimises the risks associated with audit and litigation.

A fully featured, highly scalable, Web-based imaging, document management, workflow, search, records management, and archiving system with a secure, single platform for organizing and sharing electronic and physical content across the enterprise.

Integrate content into business processes

Deliver and share content in its full business context

Maximize the value of content while minimizing the risks and costs associated to the content

Enhance content security and integrity

Provide a cohesive platform for a holistic information governance program

Business Needs

Business Needs

Establish consistent, auditable and defensible Information Governance across your business

Enterprise information is growing at an exponential rate, where business applications are moving from the desktop to a variety of mobile devices and where information itself resides anywhere – on premise or in the cloud. The firewall is no longer the "boundary" of the business, making it harder than ever to enforce information management policies and ensure compliance.

Companies everywhere are realizing the value that an Information Governance initiative can have for their business—in more ways than one. With the amount of information growing at an exponential rate, new regulations and policies are constantly coming into effect, and this has increased both the need for, and value of, Enterprise Information Management.

Best practices and solutions that help meet compliance and risk mitigation mandates imposed by law, regulators, or internal quality standards are complemented by a keen focus on developing ways to capitalize on the kinds of productivity and efficiency gains that grow out of an asset-management approach to corporate information. Enterprise Information Management (EIM) solutions can help companies deliver a governance program to deal with corporate information, the consumers and creators of that information, in the context of real business processes.

Successful Information Governance programs demand that companies balance the needs and priorities to mitigate legal and business risk, take advantage of information to drive business value, and minimize the costs of managing information.

A fully featured, highly scalable, Web-based imaging, document management, workflow, search, records management, and archiving system with a secure, single platform for organizing and sharing electronic and physical content across the enterprise.

Integrate content into business processes

Deliver and share content in its full business context

Maximize the value of content while minimizing the risks and costs associated to the content

Enhance content security and integrity

Provide a cohesive platform for a holistic information governance program

Resource Center

Publications

Customer Story

Givaudan "OpenText Communities of Practice is being used by the whole of the Flavors Creation team. They are using the wiki style capabilities to capture and share knowledge across the globe, enabling much greater collaboration."

Customer Story

U.S. Department of the Interior
"We are very pleased with how effortless it has been to deploy the EES project for the DOI. It is a true testament to the strong and valuable partnership we have with OpenText. This project serves as a successful model for other government agencies looking to move their critical business information to the cloud."

Michael Beck, President and Chief Executive Officer, The IQ Business Group