Job Details

Job Details

Nonprofit Job in Hartford Connecticut

ADMINISTRATOR, OPERATIONS (NAT2970)Job viewed 160 times.

Job Description

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

The primary responsibility of this role is to ensure general operations are efficient, in compliance with Society policies and meet state regulations. This role provides support in functional areas of human resources, finance and accounting, risk management, event registration and cash management and general office and equipment maintenance. This role requires a general knowledge of business operations including specialized knowledge of basic accounting principles, human resources, and risk management. This role is both external and internal facing and requires a high degree of relationship management and confidentiality.

Essential Function/Responsibility

A. Finance and Accounting Support

Mail and Revenue Processing -- Execute mail processes and ensure that processing policies are adhered to; provide support and implement process improvements to ensure compliance and successful implementation within the market.

Open and distribute incoming mail and run tape of all checks/cash received according to Society policies and procedures

Complete virtual remit check deposits and upload batch documents to SharePoint Deposit Workflow system within 24 hours; ensure cash deposits are made in a timely manner and compliant with Society controls and policies

Work with A/P to support appropriate use of eProcurement to ensure payables and recurring obligations, are processed in an accurate and timely manner

Work with A/P and A/R to resolve market payable and receivable inquiries/issues

Complete month-end and year end reporting as required

Support and coordinate matching gifts process, including verifying donations and enter off-line matching gifts in Luminate where necessary

Event Registration and Cash Count Management -- This role will ensure appropriate staff and volunteers are available and trained to execute Society practices and policies to enhance constituent experience and ensure data integrity

Act as staff lead for "day of" event registration and donations in various locations or identify designee; prepare day-of event registration materials as needed

Partner with Development staff to ensure events are set up and managed with adequate staffing and volunteers and controls are in place for registrationand cash management

In partnership with volunteer engagement staff, recruit, train and develop a team of general office and event registration support volunteers to accomplish event and administrative tasks; ensure background checks are performed as required

Associate Degree preferably in Office Administration, HR, Accounting or other business function

Two additional years of relevant experience in lieu of an Associate's degree

Minimum Experience:

Minimum of three years office experience including AP/AR, HR, and executive support.

Mailroom/supply experience preferred

Shipping and receiving experience helpful

Basic understanding of internal controls

Skills in accurate data entry and preparation of spreadsheets on a PC

Able to stay focused on deadlines while multi-tasking

Flexibility in prioritizing duties

Professional demeanor

Roles requires a high degree of confidentiality

Technical/Other:

Basic knowledge of MS Windows operating systems and MS Office 2010

Basic understanding of PC networks

Able to prioritize and organize workload

Must be able to work with people that have a wide variety of personalities and abilities

Ability to lift 50 pounds

Sensitivity to issues related to multiple sclerosis and people with disabilities

Commitment to the mission, vision, cultural values, and expectations of the National MS Society

(IF APPLICABLE) This position will be required to drive/travel on Society business. Candidate must possess a valid driver's license, proof of insurance and reliable transportation. The Society does run motor vehicle checks for all positions which require driving and the applicant must meet the Society guidelines.

(IF APPLICABLE) Availability to work occasional nights and weekends to support events, committee meetings, etc