Middle Leadership Academy

Travel and Logistics

Travel and Logistics

The CSU Student Success Network covers program costs for all attendees and program staff, which include curriculum development, materials, travel-related costs and accommodations (hotel for two nights, food, airfare or mileage for each of the three seminars) in accordance with the state hospitality guidelines.

Please read carefully through the information below related to your travel and reimbursement.

Location

Accommodations

All lodging and meals while attending the Academy will be provided by the Student Success Network.

We have reserved a block of rooms at Kellogg West Conference Center for Thursday & Friday nights. You do not need to reserve your own room. Please note, Network resources do not allow for reimbursement of hotel costs on the Wednesday night before. Exceptions may be made for campuses with extenuating circumstances.

If you have any food restrictions, require certain physical accommodations with regards to lodging, or have other needs that we should know about, please notify Dylan Lohmeyer immediately.

Travel

Every team member is responsible for making their own travel arrangements to and from Kellogg West. The nearest airport is Ontario International (ONT). Kellogg West also provides a free shuttle service to and from the airport, please make reservations directly with the front desk by calling (909) 869-2222.

If the shuttle is not available, please use a taxi or ride sharing service (whichever is most economical) and consider carpooling.

If your campus is within driving distance of Kellogg West, you will be reimbursed for mileage . Please consider carpooling.

If you are flying, please book travel as soon as possible, again following your campus’ procedures.

Reimbursement

Participants will be reimbursed directly by their home campus for travel costs. The campus will then be reimbursed from the CSU Student Success Network using the CPO process. Please follow your campus travel policies and procedures for reimbursement by general fund monies (not external grant funding) when making your arrangements.

Deadlines

Session

Team Attendees Finalized

Travel Claims Due

Session 1: November 14-16, 2019

November 1, 2019

December 20, 2019

Session 2: February 6-8, 2020

January 24, 2020

March 20, 2020

Session 3: April 2-4, 2020

March 20, 2020

May 15, 2020

Once your travel claim form has been submitted by your home campus, you will need to email a copy of the claim along with your department’s chartstring to Dylan Lohmeyer so that your campus can be reimbursed for your travel costs.

TRAVEL CLAIMS RECEIVED AFTER THE LISTED DATE MAY NOT BE FULLY REIMBURSED.