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Frequently Asked Questions::An agency has varying performance appraisal cycles. If it gives a rating of record to...

An agency has varying performance appraisal cycles. If it gives a rating of record to those employees who have completed their minimum period when a program and summary level pattern change, what happens to those who haven't completed the minimum period?

Agencies may not prepare performance ratings,
including ratings of record, for employees who have not
completed
the minimum period. Therefore, an agency may choose to phase
in the
implementation of its new program to allow organizations
with such
employees to wait until the minimum periods are completed.
If the
agency waits for completion of applicable minimum periods
before converting,
a rating of record with its summary level could be assigned
under
the old program. If the agency does not wait, the
performance during
the period after the employee's last appraisal period and
before the
program changes must be accounted for in the employee's next
rating
of record under the new program. Agencies should consider
the number
of employees close to completing their minimum periods and
whether
or not they are isolated into different organizations before
establishing
their policies. If agency conversion decisions appear
arbitrary, employees
may be concerned about the loss of potential additional
service credit they might have been granted in a reduction
in force
with another rating of record under the old rating pattern.
This is
yet another reason why employee involvement is so critical
in promoting
acceptance of program changes.

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