SSRC Board Meeting July 2012

Board Meeting 7/8/2012 - Planet Sub

Attending: Brad, Marla, Norma, Paul, Becky, Jared, Justin, Mary Anne

Treasurer

Justin advised the club in June that he would be resigning from the position. The board thanked Justin for the great work he did with the position and Justin turned in all supplies minus the debit card he had been using.

Discussion:

With Justin leaving the club position open Mary Anne will act as the interim treasurer.

PO Box key - Jared took the PO Box key and is picking up mail.

Bank - We can have up to 5 debit cards, suggest others fill out signature cards and get debit cards. Brad and Mary Anne will go to the bank Monday to ensure we have at least two active cards and have Justin’s card cancelled. Discussed getting debit cards for the group; Becky has an old card that needs to be updated, Norma did not think her card was still active ( we have since found out it is and since she can’t find will need to cancel that card). Anyone needing a card will need to go to the Bank of America downtown 5th and KS office.

We also need to look at replacing the position or Mary Anne assuming the position and someone steping in to be the Secretary.

Storage Unit

Suggest we rent a storage space large enough to store most of our supplies - $44 – 10x5 unit per mo. A 10x10 may be better but will cost more.

Norma indicates someone is interested in buying the trailer

Apparel

Discussion:$250 deposit with Champion Systems to be used toward order, emailed apparel specialist Monday with no response to date, suggest we order enough singlets (relay, board, etc.) to utilize deposit money

The group had a discussion regarding the design and what we are trying to do. We realize that not everyone will like what we choose. Bred took orders based on sizes. Subsequent to the Board Meeting a smaller group of board members are going to meet and Mary Anne’s (July 15th 2pm) to work out the design. Everyone appreciates the hard work everyone has put into this effort.

Topeka to Auburn

Charity – Jared and Brad met with Chris Stewart, director of The Bridge, to confirm commitment from both parties; the club committed to provide at least a minimal amount independent of any profit or loss; the bulk, but not necessarily all profit above the minimal amount will be donated; entry form should reflect proceeds will help send youth to camps – Chris will provide verbiage and come to next meeting

Extra flag with all sponsors for start/finish or start/finish banner. They will cost about 225 asking businesses to pay 150 for their adds. Need to get that started in next month. Need to have the sponsorship calls done by next meeting. Club members each took contact responsibility.

Premium(s) – cap, gloves, socks – need to choose color for this year – Theme is black and white

Discussion: The group understands that our public services are being asked to do more with less. Timing of the SSG and the Governors Cup with Fiesta is an issue for the TPD to staff because of the number of intersections on the course. Paul suggested that we look at staffing citizen deputies that could help with the race. We will need to reach out to Sgt. Whisler.

Finalize RACE DIRECTOR criteria and get posted. Norma is almost complete. We will need to add the details that were included in the e-mail from Sgt. Whistler

Upcoming Runs:

7/21 - Big Shunga 6k – Marla and Brad helping

7/28 - SSG Cross country – Marla, Brad and Jared helping

9/3 – Brown v. Board?

9/8 – Mother Theresa 5k

9/8 – Denison?

9/15 – Florence Crittenden 5k

9/22 – RABC 5k

9/29 – Combat Air 5k, Washburn Alumni 5k – will be splitting between Marla, Brad, MA, Jared, Norma and any additional help we can get.