Administration Coordinator

Seeking a skilled and driven individual to play an integral role in the daily operations of our clients business as the Administration Coordinator for a team of 8. Full Time, 8 month maternity leave contract, Thornton Based. Will suit PA/EA.

8 Month Maternity Leave Contract

Full Time, Thornton Based

High level administration/ PA role

The Company:

Our client is a complex organisation working within the environment services industry. The organisation provides support to the Hunter Region delivering environmental management support, services, and programs to tackle a diverse range of issues.

The Role:

Available for an immediate start, this 8 month maternity leave contract will see you assisting a team of eight staff members as well as providing PA assistance to the director of the division. This high-level administration role plays a key role in:

– Providing high level administration support to the director and divisional team of 8
– Support & Coordination of financial management including expense management and assistance to the director to manage income and expenses related to current projects.
– Support & Coordination of events including promotional activities, RSVPs, bookings and catering
– Diary management, scheduling appointments, preparation and minute taking for meetings
– Website management and document review
– Liaising with local councils, government agencies, and service providersAbout You:

Coming from a high-level administration, personal assistant or executive assistant background, you will be confident in assisting a busy team of staff members with administration tasks, financial management, event management, logistics and much more.

The role will ideally suit someone who is ‘switched on’, organised, can manage competing priorities and has the ability to build wonderful business relationships. Excellent communication skills, confidence to initiate relationships with prospects of the business and attention to detail are also essential.

Previous experience working within Local Government will be highly advantageous

Experience in event management is desirable

Experience in documentation control and review

Advanced excel skills with understanding of formulas and how to use them effectively

Knowledge of WordPress website administration

Experience using MYOB is desirable

Knowledge of Adobe Indesign and Photoshop

Hold a current class C NSW drivers license

Apply:

If you believe you have the skills and experience to be successful in this position we would love to hear from you! To Apply, please submit a cover letter addressing the criteria in the ‘about you’ section as well as a current resume.

Alternatively call Kathryn or Olivia on (02) 4936 6537 for a confidential conversation about the role.

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