This project calls for the
entire replacement of the major components associated with lime sludge
thickening and disposal utilized at the Garnsey Water Treatment Plant.

As background, lime sludge is a
by-product of the water treatment plant.The processing equipment consists of thickening tanks, sludge pumps,
vacuum pumps, and vacuum filters, all of which were originally installed in
1987.Some components were replaced or
refurbished in 1995. However, no mechanical or electrical work occurred with
the sludge processing equipment during the plant expansion of 2000.In house refurbishment extended the life of
the various components.Nonetheless,
the equipment has now reached the extent of its useful life.

Two firms submitted bids on May 10, 2005,
and the apparent low bidder was Interstate Engineering Corporation at a cost of
$1,323,000.00.Subsequent evaluation of
the bids conducted by the City’s Engineering Consultant, Quentin L. Hampton,
found Interstate’s bid prices to be fair and consistent within current industry
standards.In addition, references for
previous projects were contacted to confirm the contractor’s ability to perform
the specified work. As such, City staff has found Interstate Engineering to be
the most responsive, responsible, low bidder.

Funding for this project is available from the account
entitled WWP003 Water Plant Improvements.Therefore, we are requesting that Council award a contract to Interstate
Engineering in the amount of $1,323,000.00.

Staff recommends that Council
approve award of a contract to the firm of Interstate Engineering Corporation
for Bid B05-12 Garnsey Water Treatment Plant Sludge Processing Rehabilitation,
in an amount of $1,323,000.00, and authorize the Mayor and City Manager to
execute the associated contract documents.

Staff advertised and received two bid submittals for
the Ocean and Orange Avenue drainage improvements project.This project will alleviate flooding in the
intersection and includes the installation of drainage inlets and pipe in order
to provide for a hydraulic connection to the Dougherty Canal.As shown on the Bid Summary attached, Hazen
Construction is low bid vendor with a bid submittal of $74,991.Funds are available in Account No. 00143005416300,
Project No. DIP028.Staff recommends
awarding the bid to Hazen Construction for a total cost not to exceed $74,991.

Some months ago, the City Council asked staff to
look at ways to lower the City’s fuel bills.The City has looked at hybrid vehicles to determine their potential to
save fuel and lower operational cost.The City does not have much experience with hybrid vehicles nor do many
cities.Hybrid vehicles have improved
tremendously over the years.By
purchasing three hybrid vehicles, staff will be able to evaluate first hand the
benefits and deficiencies with respect to fuel savings, maintenance costs, and
durability compared to regular fuel burning vehicles.We have selectedthree
SUV’s that are due to be replaced to be our test area.Two of them are in Public Safetyand one is a administrative vehicle.This will give us a good indication on at
least two types of hybrids.I would
like to test these vehicles before we begin a wholesale change out of the
fleet.Within the next 18 months, there
will be a large number of hybrid and alternative fuel vehicles available,
including trucks.The more information we
have and more experience our vehicle maintenance staff has with hybrids, the better
our decisions.

Staff requests approval to purchase the vehicles
from the State contracts in order to buy the vehicles at the lowest cost
possible.The total purchase price for
the three vehicles will not exceed $75,803.Funds are available in the Fleet finance Account (surplus)
50510005806400.

McMahan
Construction Company Inc. has been working at the Reclaimed Water Plant and
other Master Pump Stations within our system for several months under their
existing contract.During the course of
their work it was determined that the air conditioning unit at the Airport Road
Pump Station experienced a failure and needed replacement.In addition, control wire loop isolators at
our Reclaimed Water Plant and Airport Road Pump Station were required in order
that our high-service reclaimed water pumps at each location could be more reliably
controlled and continuously monitored from our Reclaimed Water Plant control
room.

All
of this work was competitively priced and negotiated with our on-site
contractor, McMahan Construction.Since
they were currently mobilized and working on-site, and this necessary work was
needed immediately in order to insure continued reliability of our reclaimed
water system the work was authorized and completed.We have confirmed that the prices quoted were fair and reasonable
for the type and amount of work involved.

We request your approval of
Change Order #2, in an amount not to exceed $21,415, making the new contract
amount $674,828. The contractor for the performance of this additional work has
requested no additional contract time.Funds are currently available in the R & R Lift Station Project
#SLS002 and our Operating Budget Account #40106005364610.

Staff
recommends that Council approve Change Order #2 to the Ponce Inlet Master Pump
Station Project contract with McMahan Construction in an amount not to exceed
$21,415, and to authorize the Mayor and City Manager to sign and execute all
required contract documents.

The Cities of New Smyrna Beach and Edgewater would
like to contract with the City of Port Orange for fleet repair service
work.Under this agreement, Port Orange
agrees to provide all supervision, labor, tools, equipment, parts, and supplies
required to do repair work on Fire Department and golf course vehicles and
equipment in exchange for compensation as stated on page 6 of the agreement
(see attached).All repair work will be
done at the Port Orange Fleet Maintenance Facility on Virginia Avenue.Staff recommends that Council approve the
Fleet Maintenance Services Agreement.

Florida
Statutes authorize a public hearing to be held in the locality where a
Community Development District is being created under the authority of the
State of Florida.The Pioneer CDD
exceeds 1,000 acres and, therefore, the Governor and Cabinet, acting in their
capacity as the Florida Land and Water Adjudicatory Commission has the
authority to create CDD.The purpose of
the public hearing is to allow local input, including the City and County, into
the creation of the CDD.Comments made
during the public meeting will be forwarded to the State of Florida for
consideration by the Florida Land and Water Adjudicatory Commission.

Staff
recommends that Council authorize the City to notify the State of Florida of
the City Council’s desire to hold a public hearing in the City of Port Orange
on the creation of the Pioneer Community Development District

This
is a Minor Special Event request from Kevin O’Leary, General Manager of Marko’s
Steak and Seafood, located at 5420 S. Ridgewood Avenue.The proposed date for the event is July 11,
2005, from 9:00 a.m. until 7:00 p.m.As
outlined in the attached letter, TAPS Enterprises will be conducting a tool
sale inside Marko’s in the Remington Room.There will be two (2) tractor-trailers parked in the parking lot that
will contain the merchandise.No food
or beverages will be sold outside of the restaurant.Restroom facilities in the restaurant will be available and open
to the public.No additional signage is
requested.

The
Community Development, Police, and Fire Departments have reviewed the subject
proposal.Comments from these
departments are included in the following conditions.This is the first requested special event for Marko’s Steak and
Seafood in 2005.There were no apparent code
violations in the event area at the time of pre-inspection.

Staff
recommends that the surety bond fee be waived.The site is kept in good order with no apparent trash or debris
problems.Staff recommends approval for the
Minor Special Event request from Marko’s Steak and Seafood, subject to the
conditions outlined in the staff memo.

This
is a request for a Minor Special Event request from Pierce Promotions for
Wal-Mart SuperCenter, 1590 Dunlawton Avenue.The proposed date for the event is Saturday, July 2, 2005.The proposed times for the event are from
11:00 a.m. until 5:00 p.m.As shown on
the attached sketch, the event area will be held in the parking lot in front of
the grocery entrance to the store.As
shown on the attached sketch, there will be three (3) self-contained trailers
that are proposed for a 100’ x 70’ area.There will also be a 10’ x 10’ pop-up tent in this area.Simulators and Nascar-themed games are
included in the trailers.

The
Community Development, Police, and Fire Departments have reviewed the subject
proposal.Comments from these
departments are included in the following conditions.This is the second requested Special Event for Wal-Mart in
2005.If the Council approves this
event, a total of two (2) special event days will be used.There were no apparent code violations in
the event area at the time of pre-inspection.

Staff recommends that the surety bond fee be waived.The site is kept in good order with no
apparent trash or debris problems.Staff recommends approval for the Minor
Special Event request from Wal-Mart Supercenter, subject to the conditions outlined
in the staff memo.

H.PUBLIC WORKS

The
Transportation Impact Fee was set for a date certain.The date was originally, May 17, but because of problems in
coordination of the consultant to be present, the date was rescheduled to May
24.This is the original ordinance that
was introduced to the City Council.The
City Attorney had made some revisions to the original ordinance.Rather than going through an amendment
process, I would request that 2005-12 be withdrawn and not acted upon.

This
is the Transportation Impact Fee Ordinance that is ready for City Council
action.The section that the City
Attorney needed to remove has been removed.The consultant will be present on Tuesday evening.There were questions raised at the last
meeting.The first question raised was
about the 40% factor that is included in the study.This represents the percentage of streets on the system that are
city streets.The study excludes state,
interstate, and county roads from the calculation.The second question raised was the trip length.As you will recall, the consultant stated
that they used the trip length that was included in the County’s Ordinance.It was his professional opinion that the
trip length would not vary tremendously.The third question raised was about the language used in the study.Port Orange, New Smyrna Beach and Edgewater
used the same consultant to conduct the study.The same methodology was used.Similar data sets were used in determining the fee structure.I pointed out that I would have been
surprised if the reports were not similar and in many places the same because
we all used the same consultant.

This
Ordinance is ready for first reading.Second Reading would occur in June21, 2005.

City
Manager’s Comments:We have pricing from a consultant to do the trip
length study.I think it is good that
we verify the trip length to make sure that the factor used for that category
is correct.Be aware that the cost of
conducting a specific trip length study could amount to as much as
$50,000.Attached are memorandums from
the consultants concerning the pricing of the trip length study.Does the Council desire for the staff to
continue to pursue having a verification study on the trip length?

Staff
has received a second request from residents in Riverwood Plantation to have
the City assume maintenance and control of two private streets, Poplar Grove
Drive and Clover Bend Drive.The first
request was received in October, 2000.These streets remained private because of a reduced right-of-way dimension
granted by the City, thereby allowing the developer to build closer to the
roadway.Lots along Poplar Grove and
Clover Bend were constructed with a 30 foot right-of-way and a 20 foot setback
as opposed to the City requirements of a 50 foot right-of-way with a 30 foot
setback.Although the roadways
themselves were constructed to City standards, staff recommends denial of this
request due to legal ramifications associated with the non-conforming lots and
in light of other denied requests based on similar circumstances (right-of-way
requirements).Copies of request
letters and responses from the City staff are attached for your review.

Staff
recommends that Council deny the request to have the City assume maintenance
and control of private streets, Poplar Grove and Clover Bend, in Riverwood
Plantation.