The Accounts Payable application component records and manages accounting data of all vendors.

Creating Vendor Master DataThe vendor master records are maintained in sub-ledger and are used in Financial Accounting and Materials Management. By storing vendor master data centrally and sharing it throughout whole organisation, it is only needed to enter it once. It gives an ability to prevent inconsistencies in master data by maintaining it centrally.

The vendors are maintained with a unique number. any number of digits can be used and they can be assigned internally/externally. To create a master record, it is obligatory to specify an account group. The account group cannot be changed after the master record is created.

The vendor account groups should be created as per the requirement.

Editing & Blocking & Deleting Vendor Master Data

Editing

o The account group cannot be editedo The account assignment cannot be edited

BlockingA vendor account can be blocked and unblocked any time.

DeletingVendor accounts to be deleted are first marked for deletion. No transaction figures should be stored for this vendor account. The account must be blocked for posting before it can be deleted.

Displaying ChangesThe system logs all changes to vendor master records. For each changed field, it stores the time of change, the user’s name, and the current and previous field contents.

Reconciliation AccountWhen any entry is posted to a subsidiary ledger, the system automatically posts the same data to the general ledger (see the following illustration). Each subsidiary ledger a reconciliation accounts in the general ledger. These reconciliation accounts ensure that the balance of G/L accounts is always matching with the sub ledger. This means that you can draw up balance sheets at any time without having to transfer totals from the sub ledgers to the general ledger. Transaction Codes