Even with all the newfangled technology at our disposal, public speaking is still one of the best ways to get the word out about your cause. It’s an oldie, but a goodie. Plus, with the aid of technology, you now have more options than ever to speak publicly. It could be on a stage, radio, television, podcast, or video interview.

I repeatedly hear from clients and friends how their donations and sales were boosted after a speaking gig. That reason alone makes it a high priority for a lot of social impact organizations. And, if that’s the case for you, I’d like to give you one tip for making every speaking opportunity easier for both you and your host.

What’s the tip? Create a media kit. And it’s so simple to do you’ll wonder why you didn’t create it earlier.

So, let’s discuss what a media kit is, what goes into it, where it lives, and some best practices.

What Is A Media Kit?

Think of a media kit like your organization in a nutshell. It’s the basics that anyone would need for getting an overview of your nonprofit, social enterprise, or small business. That’s what makes this such a great tool to have on hand. Yes, all of this info can be found on your website, but by building a media kit, you’re going to make it very easy for your host to find everything they need in one place. (And that’s why they’ll love you!)

It’ll also help you look more professional, and you know that’s one thing I love to help people with. By creating a media kit, you’re showing your host that you’re a pro who can be taken seriously. And, by the way, that will make you more appealing as a speaker.

What Goes Into a Media Kit?

Assuming that you’re speaking on behalf of your organization, here are a few essentials that you should include:

Bio

Short organization overview

Headshot

Logo

Social media links

Contact info

If you want to get a little more fancy, here are a few other things you can add:

Bios of different lengths

Photos and/or videos of your work

Previous press mentions

Speaker one sheet

Statistics for your organization or your cause

Annual report

Awards

Info for taking a tour, reviewing a product, or receiving a free copy of your book

Think about things you regularly get asked by event hosts or podcasters and add it here for ease.

At some point in reading this, you may have wondered to yourself what the difference is between a media kit and press kit, so let me address that quickly. A media kit is the foundation. It has all those basic pieces we talked about. A press kit is generally used for launches and more timely information.

With a press kit, you’re going to give journalists and media outlets everything they need to write a story about you, possibly because it’s brand new and there’s not much info to be found online yet. So, a press kit might also include a press release, fact sheet, additional photos or videos, or story angles. Remember, anything included in a press kit is probably going to be more relevant for an upcoming timeframe, such as a launch.

Want an example? Here’s mine. I mostly use it for podcast interviews, so it’s fairly basic. No need to go overboard.

Where Should a Media Kit Live?

Back in ye, ol’ days of public relations, I created a lot of media and press kits when I worked at a boutique hospitality PR firm. And here’s the kicker—we mailed them! Yep, this was the early 2000s, and not everything was available online. I know, shocker. We were mailing paper packets with CDs. Then we got fancy and moved to USBs. But now, you can host everything on your website.

Where your media kit should live on your website depends on your goals. If speaking is a high priority for you, put it in a prominent place like your About page. You can add a blurb and link to an existing page or give it a tab in your website navigation. You may even need to add it in more than one place.

If speaking isn’t a high priority, and you just want to make your host’s job easier, then it can simply be a link sent via email. That’s the way my media kit is setup at the moment. I typically use it for podcast interviews, so you won’t find it in the navigation of my website. However, should things change, it’s a quick and easy fix.

Think about your goals and what makes sense when browsing through your website. Because you’re at a cause-focused organization, it may also make sense to add it to the ways people can support you.

Best Practices

As you can tell from what you’ve read so far, the goal of having a speaker media kit is to not only make your life easier, but your host’s life as well. It’s 2019, and no one wants to be emailed a bunch of attachments.

Plus, if you’re at a nonprofit or social enterprise that annually revises bios or head shots, then you only have one place to make updates. No wondering where the latest version is located.

Think about your media kit. Think about your goals. What should be included, and when should it be used? If it’s fairly basic, it can be used for many different situations.

But if you find yourself wanting to add a bunch of things, hold up a minute. You don’t want it to become a chore to look through. It should be a helpful tool that’s simple to navigate.

So, if your list has gotten a little out-of-control, then consider removing items or creating different kits for different purposes. For example, you may have one that’s tailored just for the book you wrote and another for the organization as a whole.

The beautiful thing about websites and media kits today is that they can be created and edited pretty quickly. In fact, you should be able to build a basic media kit in less than an hour. Finally, something you can add to, and take off, your To Do List in the same day!

Once you have your speaker media kit created, you’ll see how often it comes in handy, and then you’ll wonder why you didn’t do it sooner.

Have one that you love? Include it in the comments, or tell me how having one has helped you.

Want to Look Even More Professional?

I’ll send you a list of 20 of my favorite tools to help your little social impact organization look like one of the big guys.

I’m Kristi Porter, and I help cause-focused organizations understand and execute effective marketing campaigns so they can move from stressed to strategic. Your resources may be limited, but your potential isn’t. Whether you’re a nonprofit, social enterprise, or small business who wants to give back, I’ll show you how to have a bigger impact.

Each month, I invite guest contributors to speak about timely, relevant, and sought-after topics that are important for cause-focused organizations like yours to be aware of as you grow. For November, I've invited my friend, Sarah Bragg of the Surviving Sarah podcast, to tell us all about the how, why, trends, and strategies of podcasting. I know a lot of you listen to podcasts, and maybe even wonder if you should start one. Here's what Sarah has to say.

Q. What are the latest trends in podcasting?

A. Five years ago, many of us couldn’t name a podcast, or maybe we didn’t even know what a podcast was. And now, 350 new podcasts start every day. There are currently over 250,000 unique podcasts on iTunes and 42 million Americans listen to a podcast each week. That last number represents 15% of the population and, for comparison sake, only 3% of the population goes to the movies each week.

As content consumers, we are hungry to find ways to consume content in a faster way, and podcasts resolve that tension for us. We no longer have to sit in front of a screen to read or even watch something. We can now consume content while exercising, running errands, folding laundry, or hiding in the closet from our kids.

As you can see from these stats, podcast consumption is a steady growth of opportunity to reach and influence your audience.

Q. What is the biggest mistake you see people making in regards to podcasting?

A. I think that one of the biggest mistakes I see people make in the podcast industry is jumping in without ever clarifying the "why." They fail to ask some important questions in the beginning. Is this just a hobby or will you treat it like a job (even if it doesn’t pay yet)? Either answer is fine, but it defines your approach. What is your purpose in starting the show? What do you want the audience to receive as a result of listening to the show? Many people fail to sit down and think through the nature of their show. Without clarifying those answers, some shows trail off after some time because even though hosting a show can be convenient, it is also time consuming.

Knowing the answers to those questions pushes me to create content in certain ways. It helps me think through why I do what I do; what kind of ads I’ll allow on the show; and encourages me when comparison wants to steal my joy.

Q. What is your best piece of advice to people thinking of starting a podcast?

A. One of my favorite podcasts is Off Camera with Sam Jones. Each week, Sam sits down with a different celebrity to hear their story of how they started and how they came to where they are now. And one of my favorite episodes is his interview with Will Ferrell. At some point in the interview Will said, “Forgetting to have fun is the first step towards disaster.” That was it for me. Podcasting is meant to be fun, encouraging, and entertaining. It’s an easy platform to literally speak into someone’s life. And yes, we need to clarify why we do it, but we also need to remember to have fun. I’ve been podcasting for two years now. I don’t get a full-time salary, but I still have fun each time I sit down to have a conversation around my table.

Q. What is one thing readers can take action on this week?

A. No matter which end of the spectrum you are on, decide this week to investigate some podcasts. As leaders, innovators, and people who care deeply for others, podcasts are great for you personally. There are many shows out there that can encourage you through their stories of starting social enterprises or nonprofits, or of working to make a difference in the world. Allow their stories to inspire what you do.

And podcasts can also be a piece of your marketing puzzle. Maybe you can speak into a certain niche, so starting a show might be beneficial. Or maybe advertising on certain show would help get your business in the ears of new listeners. Or maybe you could be a guest on a show in order to promote what you are doing. The possibilities are endless.

Q. Anything else we should keep in mind?

A. If you are thinking about starting a podcast, my friend Jacey Verdichio created an excellent resource to walk you through everything you need to know from clarifying your why to launching in iTunes.

Terrific information. Thanks, Sarah!

And if you're in need of a few more convincing stats on podcasts, check out this infographic. It's pretty compelling!

Sarah Bragg launched a successful podcast, Surviving Sarah, in 2015 where she invites guests to join her around her kitchen table to talk about surviving life so that women will be inspired, informed, encouraged and entertained.

In addition to that, she is an author, speaker and content director for Orange. She and her family reside in Marietta, GA.

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I'm Kristi Porter, and I started Signify to provide writing, consulting and strategy services to nonprofits and for-profit organizations with a social mission, primarily through copywriting, marketing, and business communications. I believe that cause-focused organizations like yours are the future of business. You're proof that companies can both make money and do good. And I'm here to help you get noticed and grow. When you succeed, we all win.