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Creating and managing groups for sharing illumira resources

Modified on: Wed, Sep 5, 2018 at 3:51 PM

While it is possible to share illumiraresources - media and image resources with specific users, it may be cumbersome to type in the list of usernames (or userids) manually. It is possible to create a Group of users and then share any uploaded resource with the specific group.

There are two types of Groups

My Groups: These are groups that are personal to each user - the user can specify any name for this group. Note that a users 'Math101' group is not the same as another user's personal 'Math101' group. A users personal group names are not visible to other users at the institution.

Institutional Groups: These are groups that are common for all users within an institution. A user or administrator can create an institutional group if the institutional group permission has been enabled for them. These groups are visible and can be used by anyone who can upload content within the institution.

CREATING A GROUP (my group)

To create a group, click on the groups item from the dashboard menu. The user will be directed to the Groups page.

The user can view all of their personal and institutional groups from the two tabs.

Click on the "Create Group" button on the Groups page.

Enter a suitable name for the group. The will next need to assign 'users' or 'roles' to this group.

User Based Group: The user can input institutional UserID's of users from the institution. For example the userID's of students of a study group, a project, or even a class/course.

Role Based Group: A role is a group based on the institutional affiliation. For example student, staff, are different roles a user can have within an institution. Please contact the illumiraadministrator to make sure that role based groups have been enabled for your Institution.

Click on 'Submit' when the group is ready to be created.

CREATING AN INSTITUTIONAL GROUP

These are available to users with Manage Institutional Groups permission:

Users with Institutional Groups permissions will see an additional tab in the 'Create Group' page, which allows them to create Institutional Groups.

These users will see a check box "Institutional Group" which when checked will make the current group available throughout the institution