“That the apology received from Cr Briggs be
accepted and leave of absence be granted.”

2. PUBLIC
COMMENT

Resolved: (Mr Sinnott/ Ms Willard)
Minute No. WCB 17102

“That Standing Order 38.2 be suspended to allow Mr
Mike Grigg to speak under public comment on an item not included on the order
paper for the meeting.”

Speaking under public comment, Mr
Mike Grigg noted that central government had released a New Zealand
Disability Strategy for 2016-2026, which included eight outcomes. He
considered Council should provide training on disability issues, and adopt a
Disability Strategy with due consideration to the outcomes in the New Zealand
Disability Strategy.

In response to a question from a
member, Mr Grigg noted that during Council’s consultation process for the
Accessibility and Inclusiveness Plan for Council, Board members should
highlight issues in the community and engage families, especially youth, to
help themselves.

3. Presentations

a)

Presentation by Greater Wellington
Regional Council East Harbour Park Ranger

Mr Mark McAlpine, East Harbour Park Ranger provided a
presentation.

In response to questions from
members, Mr McAlpine noted two methods were used to manage deer population
within the East Harbour area – by balloted hunts and also using professional
hunters. He said some of the area would be subject to 1080 aerial poisoning
for the control of rats, mice and possums, as well as ground controls. He
highlighted the plan to reduce tuberculosis in the area to below 2% over the
next 10 years. He said signage was required to advise of any poison at the
entrance to all Department of Conservation Parks. He advised people needed
permission from landowners to shoot deer on private property, and in
Department of Conservation areas, hunting permits were required. Members
noted firearms legislation should be followed.

Mr McAlpine advised the public
should contact the Police if they encountered any instances of deer wandering
onto property, causing nuisance. He noted dogs were required to be on leads
in parks to ensure the safety of native birds.

b)

Presentation on Parking Warden
Services

The Manager, Parking Services
provided a presentation.

In response to questions from
members, the Manager, Parking Services advised that Parking Wardens could
only issue tickets on public property, including unsigned areas. He noted
that driveways and footpaths were public property. He said berms usually
formed part of the road corridor, and therefore public property. He noted
fully licensed and warranted vehicles could park on road berms unless there
were signs stating parking was prohibited. He noted any damage to berms as a
result of parking was the responsibility of the vehicle owners, and subject
to fine infringements. He highlighted Council had been proactive in
providing training for Parking Wardens, which was now being used by other
Councils and the New Zealand Police. He said the grace period for vehicle
owners to obtain a warrant of fitness was two months. He noted there was a
Council waiver policy in place for appeals and complaints, and said Parking
Wardens only attended public events when requested by residents who required
assistance.

In response to questions from
members, Ms Caldwell advised that the Association was working with Chorus to
upgrade the network for events. She said the battery power box located
directly outside Rimutaka Forest Park had been recently updated, but the
battery life was limited to two hours.

Mr Tupou noted Community
Response Teams were currently using a paging system, but this would not work
without mobile phone coverage. He noted he supported the request for mobile
phone coverage on Coast Road.

Members thanked Ms Fry and Ms
Caldwell for their contribution to the initiative and offered support from
the Board if needed going forward.

4. Minutes

Resolved:
( Mr Sinnott/ Ms Tuala-Le'afa) Minute No. WCB
17103

“That the minutes of the meeting of the
Wainuiomata Community Board held on Wednesday, 7 December 2016, be confirmed
as a true and correct record.”

Resolved:(Mr Tupou/ Mr Stallworth)Minute
No. WCB 17104

“That the minutes of the meeting of the
Extraordinary Wainuiomata Community Board Meeting held on Monday, 19 December
2016, be confirmed as a true and correct record subject to an amendment on
page 1, Ms MW Willard should read Ms M Willard.”

5.CONFLICT
OF INTEREST DECLARATIONS

There
were no conflict of interest declarations.

6. Reports referred for board input before being considered by Standing
Committee of Council

The Divisional Manager, Regulatory
Services elaborated on the report. He noted the current Dog Control Bylaw
included an exclusion of dogs in the area of the Wainuiomata Road/Maire
Street shopping centre. He further noted the proposed amendment permitted
dogs on leash in this area.

Resolved:( Mr Sinnott/ Ms Willard)Minute No.
WCB 17105

“That the
Board endorses the recommendations contained in the report, that relate to
the areas around Wainuiomata Road and Maire Street shops, Wainuiomata.”

7.

Adoption of Standing Orders (17/57)

Report No. WCB2017/1/7 by the Senior
Committee Advisor

The Chair noted there were three options
available for moving motions and amendments for Board meetings. He
recommended Option C for Board meetings.

Mr Tupou noted the
inclusion of any issue within the public comment portion of Board meetings
would make future meetings more inclusive to the community.

Resolved:( Mr Sinnott/Ms Tuala-Le'afa)Minute No.
WCB 17106

“That the Board:

(i) receives the information contained in the report;

(ii) notes the requirement to achieve the agreement of at least
75% of members present at a meeting to adopt (and amend) the Standing Orders;

(iii) notes the inclusion of any issue, idea or matter raised in
public comment, during a community board meeting, must fall within the terms
of reference of that meeting (Clause 15);

(iv) notes the inclusion of the optional provision to have the
choice of three different ways of dealing with motions and amendments (Clause
22);

(v) agrees it will use Option C dealing with motions and
amendments during its meetings for the rest of the triennium; and

(vi) adopts Hutt City Council’s
Standing Orders, attached as Appendix 1 to the report, for use throughout the
2016-2019 triennium.”

8.

Hutt City Council's Elected Members' Code of Conduct (17/74)

Memorandum dated 25 January 2017 by the
Senior Committee Advisor

The Chair highlighted the
responsibilities of members while in contact with the media.

Resolved:( Mr Sinnott/Ms
Alexander)Minute
No. WCB 17107

“That the Board agrees to
adopt the Code of Conduct for Elected Members for the 2016-2019 triennium,
attached as Appendix 1 to the report.”

9.

Committee Advisor's Report (17/12)

Report No. WCB2017/1/8 by the Committee
Advisor

The Committee Advisor elaborated on the
report.

Resolved:( Mr Sinnott/ Mr Stallworth)Minute No. WCB 17108

“That the Board notes the report.”

10.

Chair's Report - February 2017 (17/11)

Report No. WCB2017/1/9 by the Chair

The Chair elaborated on the report. He
noted the Wellington Region Emergency Management Office was planning to
review the Wainuiomata Community Response Plan in the near future. He
further noted he would distribute to members a copy of the Hutt City
Community Plan, outlining the annual plan process. He advised he had
received an update on bus services to Wainuiomata from the Greater Wellington
Regional Council (GWRC). He said GWRC was planning to have fully accessible
bus services to Wainuiomata by 2018. He noted GWRC had advised the route
change request to Hutt Hospital had been trialled previously, but patronage
did not justify an ongoing service.

The Committee Advisor undertook to obtain
a copy of Council’s Engagement Strategy developed by officers in the last
triennium.