Election of other officials

Other committee roles may be of interest to committee members who have sent apologies.

Area hosts, czars, and the like may be best drawn from the broader membership (who are currently not here).

Due to the lack of documentation about subcommittees other than the Laser subcommittee we cannot easily reinstate them immediately.

Another subcommittee issue is that our quorum requirements are large (>50% of the membership of the subcommittee) so if (say) the infrastructure committee consisted of 20 members, we would need to get 11 of them together for anything to happen. The suggestion is that subcommittees are small, and the subcommittee allows voting by the assembled gathering. The current subcommittee rules say that the way decisions are made by the subcommittee is up to the subcommittee provided that they are either democratic or by consensus, so this is not disallowed.

MOVED by SteveH

THAT The next meeting of the Perth Artifactory Committee will be on 14th September during Wine & Design where we will decide on other committee roles, area hosts, subcommittee membership, and other roles as required.

SECONDED Lemming

Accepted unanimously on a show of hands without dissent

ACTION SteveH to write prospective subcommittee documentation for subcommittees (IT, Infrastructure, Laser, Fundraising, Events) prior to the next meeting and to solicit feedback from both the committee, existing subcommittee members (where known) and the general membership.

Review of Fee structure

The treasurer indicated that he would love to cut membership rates but our financial state does not allow it. We have increased membership which has increased our income, but this has mostly contributing to it keeping pace with costs.

It was also noted that a significant number of members have left (some due to moving interstate or overseas). This has been more than covered by new members, but we need to retain these members.

The increase in variable outgoings was due mostly to an increase in land tax.

Our “Studio Member” contributes a great deal to the space generally (opening the space, providing advice on technical issues, etc.) but also contributes to the expenses (waste removal). It was generally agreed that we would approach him to negotiate a small increment to his fee structure.

ACTION Stuart

Minutes of previous meeting

Status

Accepted / Rejected

Moved By

Stuart

Seconded By

Nick

Correspondence

None

Property Report

Lease - Stuart According to WA small business website - We are on a periodic lease which does not give us the same protections as a fixed term lease. For example, at any time the landlord for most periodic leases can give you one month written notice to vacate the premises.​“​…………….but of course we can do the same.

Officer Reports

None

Chairperson's Report

Tabled at the AGM

Treasurer's Report

TREASURER 15-16

31/08/2016

31/07/2016

NAB Balance

$4113.31

$7691.39

Pending TidyHQ / eftpos

$471.54

$215.88

Balance

$4584.55

$7907.27

Quarantined Funds

Estimated Bond Value

$6790

$6790

For Insurance 17/18

$790

$632

Laser Funds Available

$0

$0

$100 a month aside

Amount Owed on Sound Equipment

$2705

$2705

Amount unknown past meetings. To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.

Action: SKOT to contact RGL * We can apply for a Permanent Liquor License as “Restricted Club” ~ $400. RGL may be have veto over our constitution, SKoT to contact RGL and determine exact requirements SkotM: We should secure lease/talk to Landlord.

Action: LEMMING n STEVE Interlocks etc continues.

Action: STEVE to make new Sign reports approved laser materials

Action: DAVEO refer to IT subcommitte for technical solution to pinging members before their membership expires

Action: NICKB to update wiki with List of subcommittes and mailing lists.

Action: TIMG to create FB events for next month.

Action: MITCHK to insert laser subcommittee report

Action: NICKB to insert IT subcommittee report

Action: STUARTM to insert Infrastructure subcommttee report

Action: TIMG to post reminder to list that regular event bookings are on calendar.

Action: LEMMING to arrange price for new laser head assembly for big red.

Action: STEVE to investigate whether our machines registered with the Radiological Council of WA? yes D.Harmworth probably has it And Steve to go to the effort of becoming registered with the Radiological council of WA?

Action: NICK B to add his LSO status to the wiki page

Action: ANDREWE to donate three shade sale posts

Action: GROUP build a shed post lease negoitations

Action: LEMMING - Buy bandsaw blades $80 budget

Action: MITCH - Arrange welding tank re-fill

Action: J-M to stock take medical supplies DONE

Agenda Items

New Subcommittees

Already dealt with (as part of the election of other officials – see above)

Laser Tube Update

Already dealt with (as part of the subcommittee reports – see above)

NBN

Lemming reports that:

enquiries indicate a $300 install (some quote $0) with $100 setup costs and between $80 and $110 per month for an uncapped commercial NBN service (via fibre to the node).

We are “NBN ready”

Existing Vivid wireless service can be discontinued at any time.

Discussion about costs over 3 months IF we were to move.

Mitch knows where MDF is.

MOVED

THAT Lemming is to go ahead with getting Internet access by NBN installed assuming a limit of $400 for setup/installation and $110 per month.

Accepted unanimously on a show of hands without dissent.

Belmont location Report

Cost is significantly higher approx $70k vs approx $50k

Lemming reports that the photos will be posted to lists

General assent that it would be nice but is currently unaffordable

General Business

None

ACTION Items Resulting

ACTION SteveH to write prospective subcommittee documentation for subcommittees (IT, Infrastructure, Laser, Fundraising, Events) prior to the next meeting and to solicit feedback from both the committee, existing subcommittee members (where known) and the general membership.