NIH No-Cost Extension Process

Items to address in a typical no cost extension request on an NIH grant:

At least 15 days prior to the original end date, please email or fax your Grants Administrator a signed letter from the Principal Investigator (PI) addressed to either one of the following individuals in the Office of Research and Sponsored Programs (ORSP):

In order for ORSP to render a decision, and then properly notify NIH; the following minimum information should be included in the request from the PI.

Grant number

Title of the Project

Requested new end date

Estimated total amount of remaining funds (including F&A)

Indicate if the level of effort for any Key Personnel (listed in Notice of Award) will be reduced by more than 25% of the level originally proposed. And if these reductions on effort will have any affect on the overall scope of the project.

If applicable, indicate whether your human/animal/biohazards approvals will be maintained and kept current during the extension period.

Provide concise technical reason(s) for the requested extension

The appropriate department head(s) should be copied on the correspondence indicating it’s already been discussed and approved.

NOTE: There may be additional information required depending on the terms and conditions of your particular award and/or sponsor. Please contact your assigned Grant Administrator for more project specific guidance.