The main concept of pricing procedure is combination of different type charges, like Gross price, freight, discount, surcharges etc etc.

We use pricing procedure to determine these all conditions into one procedure, where we can find the sub-total for net amount.

To understand pricing procedure we have to comfortable with these below things :

1. Condition Table

2. Access Sequence

3. Condition Type

4. Condition Record.

5. Schema Group

6. Calculation Schema

7. Schema Determination

Let’s discuss about all these points in details.

1. Condition Table

It’s a table where we can save the all fields with the combination for individual condition record. Suppose if I use Plant as condition table, then the condition record will be created for plant only.

We can use many fields in one condition tables.

2. Access Sequence

The main concept of Access sequence is, it searches condition record for condition type from condition table.

One access sequence contains many condition tables.

Suppose we maintain 4 condition tables in one access sequence. Then when a condition type will be searching for condition record via this access sequence, the access sequence will allow to search only this 4 condition tables.

3. Condition Type

In simple term, condition type is used for different type of charges. Like gross price, discount, freight, rebate etc etc.

Suppose we purchase a material for price 10, we get a discount of price 2. Then the price 10 will be going to a condition type and the price 2 will be going to another condition type.

4. Condition Record

Condition record contains the record which is maintained against condition table with regards to condition type.

It can be fetched via access sequence and condition type.

Suppose we maintain a condition record against condition table (vendor) with regards to condition type. Then whenever the vendor used this condition type, the condition record will be fetched.

5. Schema Group

It’s assigned to our vendor and Purchase Organization, It helps the vendor and purchase organization to choose pricing procedure.

One schema group will be assigned to vendor and one schema group will be assigned to Purchase organization. With this combination, system will fetch the pricing procedure.

6. Calculation Schema

Here we maintain sequence for the pricing calculation, like gross price, discount, rebate, surcharges etc. Here we maintain the calculation for all condition types and group together all required condition types for our pricing procedure.

7. Schema Determination

Here we maintain the pricing procedure for purchasing document. We maintain calculation schema combination of per each vendor – schema group and each purchase organization – schema group.

In general, below image will give the concept how a condition type will search for the condition records :

Give the new condition table no. You can use old condition table number as reference. To give reference just give the old condition table number in below “copy from condition table”.

{Note: As per standard SAP, they give the entire condition table for general business requirement. If any condition table doesn’t fulfill your requirement, then you can create new condition table. Please use between 501 to 999 as condition table (recommended in OSS note 32030)}.

Now press enter

You can see the left side will be blank in initial screen, Right side will be always filled. Just double click on the right side field which you can add for this condition table.

When you double click the field the field will be blue colour and the field is appear in left side.

As we can see the 1 field I have selected in this condition table.

Save your data.

You can change the option as per your business requirement. For more details for these options, just press F1 on these option, you will find sap help doc.

You can create a new access sequence or maintain the condition table in existing access sequence (depend on your business process)

If you want to create then click New Entries. (Or you can use copy reference, Just select the access sequence and press Copy as…)

Enter your Access Sequence and give the description and also you can choose Access category.

Then select the AS and double click on Accesses

Click on New Entries

Enter the access number, condition table and if required the give routing number and Exclusive.

If you tick exclusive indicator, then if valid condition record found then system will stop searching after the first.

Choose as per your requirement.

Then select the line item and click on the fields (left side) to activate the condition table in access sequence. You do not need to do anything here, just double on the fields and go back. If you will not do that, then your condition table will be not accessible. You can add more condition table (s) on this access sequence.

As for gross price SAP default maintain as PBXX for time independent condition and PB00 for time dependent condition.

Time Independent condition is use with validity period, which can be differ as validity period (we use it in info record, RFQ, Contract, SA(as per configuration for document type)).

So we don’t need to create new condition type for gross price, although you can create your own starting with Z.

Assign you newly created access sequence to the gross price condition type (I have maintain in for PBXX)

Here you can find all types of condition type like as freight, discount, rebate, cash discount etc. If it can fulfill your requirement, then no need to create new condition type. If doesn’t the go for New Entries.

This is called time independent condition. You can also use this pricing procedure for RFQ. But Contract and Info record will be always time dependent condition.

Time Independent conditions are not dependent on time. It hasn’t any validity period, that means it will be always same for all time. The above settings are for time independent condition. Whenever you will use time independent condition, then you need to do these above settings.

Time dependent conditions are always time dependent. It has the validity period. You can use more than one price for the same condition record with different validity period, so that system will change it automatically as per the validity period.

I think I do not need to explain anything more about the differences Time dependent condition and Time Independent condition because there are many discussions already there for the differences.

You can use either time dependent or time independent for Schedule Agreement and Request For Quotation but you can only use time dependent condition for Contract and Info record and for Purchase Order, you need to always use time independent conditions.

For time dependent settings, you just need to set the up the condition type, Access sequence, Condition table and Calculation schema. Schema group is not needed for the time dependent condition.

We can also maintain the fixed discount for particular vendor.

Suppose one of my vendors gives me material as 5 % discount for all material.

We can maintain it in condition record.

Go to MEK2

Click on Supplement Condition. Maintain there your condition type for ZCAH as 5.

You can see the default 5% discount has been automatically arrived in PO or SA.

You can only able to see these condition types which is associated with the condition type which you have entered at the first screen and it will be your gross condition type.

To add some more condition type, you need to add these condition types in the associated calculation schema. To find the calculation schema which is associated with the gross condition type, you need to go to M/06 and you will find the calculation schema as below :

You can add your condition type in this calculation schema in t-code M/08. Then your condition type will be visible for time dependent condition (MEK1) or Info record or Contract.