Under the supervision of the Head of Government Information/Microforms (with the assistance of the Library Specialist 3 in charge of all Government Documents Technical Processing), performs the processing and maintenance of government documents, including computer-based check-in, maintenance of the Needs and Offers process, and copy-cataloging of materials – especially materials received via the FDLP/ASERL Needs and Offers system. Assists with the preparation and/or updating of instructional materials, including finding aids, web pages, and bibliographies. Has regularly scheduled hours at the Government Documents Circulation Desk – may include evening or weekend hours.

Summary of duties:

30% Needs and Offers Processing: Maintains the federal documents collection by reviewing and processing lists of discards from other depository libraries in order to replace missing, lost, or damaged publications with special emphasis on maintaining our status as an ASERL Center of Excellence for the USACE materials. These duties include being the contact person/local administrator for the ASERL automated disposition list and employing the appropriate tools for full utilization of that list. Directly supervises, trains, and evaluates one 10-hour graduate assistant who performs the physical work of checking the lists against the holdings and will supervise another 20-hour graduate assistant whenever that GA is working with the Needs & Offers Processing. Is ultimately responsible for the entire process involved in the Needs & Offers aspect of being a Regional Federal Depository Library, from managing the process through the ASERL database to adding materials received via that process to our collection.

20% Serial Controls: Checks in and processes serials and identifies materials for binding and maintains online binding records. Determines need for and makes requests for the rebinding of damaged materials.

15% Retrospective Additions: Assists with the updating of the database, adding records for older materials not previously in the catalog. This task will be part of building the collection through the Needs & Offers process.

10% Informational/Instructional Materials: Assists with the preparation and/or updating of finding aids, web pages, bibliographies, and other miscellaneous instructional materials for government information.

10% Processing of Non-FDLP Materials: Processes the receipts of government documents not received through the regular Federal Depository Library Program (FDLP). These materials include the Patent and Trademark titles received through the Patent & Trademark Resource Center Program. Locates and verifies records in the OCLC utility of items not in the GPO database and performs routine copy cataloging for these materials. Actively seeks out missing materials that should have come from agencies.

10% Desk Hours: Works at the Documents Department Circulation Desk for a minimum of four hours a week; schedule to be determined by Department needs and consultation with Circulation/Student Supervisor Librarian.

5% Supplies, Statistics, Other Duties as Assigned: Orders supplies as needed for Department; keeps statistics for reporting purposes; works on special projects and/or other duties when situation demands, including providing additional hours as needed at Circulation Desk.

Required Qualifications:

Bachelor’s degree from an accredited college or university; three years of library experience or relevant work experience. Knowledge of and experience with computer-based applications such as word-processing, databases, web page development, and digitizing. Good communication and interpersonal skills and ability to work in a highly flexible team-oriented environment.