Category Archives: New Features

We’ve been working on quite some new features for Papyrs, time to introduce some of them!

Category Navigation widget

If you’re using categories to organize your Papyrs intranet pages, you might want to navigate your pages by category. At the Pages Overview, you can already find an overview of all your pages by category. We’re now releasing a new feature that allows you to add category navigation directly to any page. Different pages can show navigation controls for different categories. For example, if you have a page with information about a certain project, you can show “related pages” by adding a navigation widget that shows the other pages and (sub)categories in the project’s category.

You can add the Category navigation widget by adding a Navigation widget, and selecting the Categories option.

Updated Google Calendar integration

We redesigned the Google Calendar integration, and we think it looks really pretty now!

Quick reminder: you can add a Google Calendar by adding a Media Widget to your page, and then going to Google Widgets and selecting Calendar.

With Papyrs you can add Google Apps calendars and personal (gmail) calendars. Just authorize Papyrs to connect to the Google Calendar and we’ll take care of the rest.

The new calendar!

Calendar overview for the entire month (click to enlarge)

Viewing the week overview

Viewing the daily agenda

Time picker

We added a new control for time inputs on the forms you create with Papyrs. As before, you can type in the time yourself, but you can also quickly select one using the time-picker.

Search filters
You can now filter search results. This is handy especially if you have a lot of documents and files on Papyrs and you know what you’re looking for. If you’re only interested in pages, you can type "page: meeting notes" (without the quotes) and Papyrs will show matching Pages. If you’re looking for a file (a pdf file or word document perhaps), then you can simply type "file: idea" and you’re going to get a list of pdf files.

Here is the complete overview of the search filters Papyrs understands:

page:

Search within pages

file:

Search for attachments (attachments on pages as well as attachments on forms)

contact:

Search for contacts and profiles

feed:

Search for comments

form:

Search for matching forms

I’m sure some of you noticed this these filters are exactly like the search filters in Google and GMail. Most people are familiar with filters like these already, so we think most people will get the hang of it quickly.

Sorting checklist filters

A small improvement to Checklists: you can now re-order the items on your list. Especially useful if you want to prioritize the items on your lists!

That’s it for today
Hope you like all the new features. And as always, more improvements are on the way!

Hi everyone, quick update: we just released a new navigation widget to add to your Papyrs pages: Table of Contents.

If you have a long page with a lot of documentation, it’s often useful to be able to jump to different parts within that page. If you add the Table of Contents widget, an index of all headings on your page is generated, so the visitors of your page can easily jump to different sections. If you add or remove headings, the index is updated automatically. See the screenshot below for a small example:

You can add the Table of Contents widget by adding a Navigation widget, and selecting Table of Contents.

Although it’s already possible to create all kinds of survey forms using the form widgets, a poll can be useful if you want feedback on a single question, and immediately show the results. With Papyrs, you can now add two types of poll widgets. After adding a Simple Poll widget, people can vote for one of the available choices. They can also view the results of the poll, with a bar showing the percentage of the vote for each option.

The other poll widget is the Preference table. Using this widget, people can select multiple options, and a table is shown with the names of people who voted and the selected options. This is great for deciding between multiple alternatives/preferences with a group of people, from planning a date for a meeting to deciding between various designs for a new project.

Some examples:

To add a poll widget to your page, drag the Media/Widget to your page, and select the Poll tab. Only users with View & Submit permissions or higher can vote in a poll, but everyone with access to a page can see the results.

Google Calendar Integration

First, Google Calendar support:

Google Calendar events on a Papyrs Page.

You can create as many Google Calendars as you need. You can create Calendars for upcoming milestones, meetings, travel schedule, and so forth. Then you can simply drag a Media Widget on a Papyrs page and pick the Google Calendar of your choosing. People you share the Papyrs page with will then be able to view the events on the calendar.

The old Google Calendar widget (which doesn’t work so well) is still available. It’s now called “Classic Calendar Widget”.

Tip: Papyrs + Thymer

As many of you know already, you can place your Thymer tasks and deadlines on a Google Calendar using iCal (read more). So the next logical step is to put Thymer deadlines and milestones on a Papyrs page. So now you can. Next to each Thymer calendar event you’ll find a small link directly back to the Thymer task. Pretty handy!

Google Docs Integration

Google has some great applications. An online word processor (Google Docs), an online presentation builder (Google Spreadsheets) and so on. And if you want to effectively work together with your colleagues it helps if you can keep related Google Files on a page. With the new Google Docs integration in Papyrs, files from Google Docs can now be added easily to a Papyrs page, just like any other attachment. Simply add an attachment and use the Google Apps tab, where you can browse or search for your Google documents you want to attach:

Browse Google Docs files.

You click on the files and you finally get a list on your page that looks like this:

Documents, Spreadsheets, and Presentations attached to a Papyrs Page.

This makes it easy to create pages to get an overview, organize, and discuss all relevant documents, whether you stored them on your PC, in Google Docs, or already have them on Papyrs. You can take advantage of these features as a Google Apps user or you can attach Google documents from your personal GMail account. Both works, so use whatever suits you best.

Reorder attachments

You can now change the order of attachments with drag and drop. Only a small change, but apparently something quite a few of you wanted!

Note for Google Apps users

The features outlined above won’t work until you grant Papyrs access to your Google Apps account. To grant Papyrs access navigate to https://www.google.com/a/cpanel/YOURDOMAIN.COM/Dashboard
and then click on the Papyrs logo on the bottom of the page. Then, under Data access you’ll see an option to grant access to Papyrs.

If you have trouble getting these features to work, just drop us a line at team@stunf.com and we’ll figure out what’s wrong.

Little stuff

The Papyrs logo (or the Logo of your organization) in the upper left corner of every page is now clickable. It takes you back to your homepage.

Image Galleries now work better on mobile devices.

Attachment links are now clickable in the notification emails we send out.

More to come…?

We improved the integration of Papyrs with Google Apps by popular demand. So if you’d like to see even more Google Apps integration, let us know. Or maybe you have other ideas for Papyrs. Feature suggestions or perhaps you found a bug. Just shoot us an email.

We’ve been working hard on a lot of things we can’t reveal just yet. Some big, some small. More soon!

If you’re someone who needs to spend a lot of time in your Google Mail Inbox, you probably already use the Notifications in Papyrs to stay up to date of new page changes and form submissions.

Some updates might require you to take some action, especially when someone submits a new request that needs to be reviewed. To reduce the time you have to spend switching between apps, we’re now introducing a Papyrs Widget for Google Mail to help with that!

Everytime a form is submitted with a status field, and you’re an administrator for the form page, a widget automatically appears below your mail. Just by pressing a button, you can change the status of the form directly from your Inbox!

As an example, consider a form page in your Papyrs intranet for requesting Paid Time Off. When someone in your team submits a request, a widget is automatically shown below the notification email in Google Mail:

If we want to change status (e.g. we want to Approve the request), just select the new status and click Change Status. That’s it, the status of the form request will be updated, without having to leave your Inbox!

Here’s another example, for a form to submit new Client Project Proposals:

We hope you like the new feature, which is now available to all Papyrs for Google Apps users!

Note: if your Google Apps domain is already using Papyrs, your domain administrator needs to approve access to this new Papyrs feature on the Google Apps Control Panel first (http://www.google.com/a/<domain>).

We’ll be back with more news about further Google Apps integration, and other features, soon!

Want to read more about workflows? You can find more information in our documentation about Form Workflow options.