Library News Blog

The library has just started a new subscription to Kanopy, a video-streaming service for educational institutions providing on-demand access to more than 26,000 films of all genres and across the disciplines. It includes documentaries, feature films and instructional films. An unlimited number of users can watch a film simultaneously making it ideal for whole-class assignments. Award-winning collections include titles from PBS, BBC, Criterion Collection, Media Education Foundation and more.

In last Fall’s Classified Information, I reported on our acquisition of The Records of the Fortune Society. Since that time, the Fortune Society gifted more records to the Library and the collection is now 80 linear feet of records. In accessioning the collection, we have been finding many gems in the collection which were on exhibit at the event celebrating the gift, on April 11, and will soon be displayed in the Library. We thank David Solomon, Sherrie Goldstein and JoAnn Page and everyone at the Fortune Society for making this gift happen.

David Rothenberg standing with staff and a supporter outside the Fortune Store, which sold prisoner-made objects. The store opened in 1969 and closed in 1973 when the NY-DOC no longer allowed the sale of prisoner-made items.

Fortune News, December 1973 featuring drawing by Gary McGivern, then incarcerated at Green Haven Prison; his papers are in the Lloyd Sealy Library.

In the 1990s we received a gift of The Records of the International Association of Women Police (IAWP). In March 2016 we received an additional 38 linear feet of records which had been previously stored at the University of Illinois Archives. This gift fills many gaps in the history of the IAWP, which celebrated their centennial in 2015. An unexpected surprise was that the boxes also contained the papers of two previous IAWP presidents, Dr. Lois Lundell Higgins, IAWP president 1956-1964 and Felicia Shpritzer, IAWP President 1972-1976. We will be processing and describing this collection over the next months. We thank IAWP Historian, Georgina Bellamy and U. Illinois Archivist April Anderson for facilitating the transfer of this important collection.

Lieutenant Felicia Shpritzer’s papers document her 34 years of service in the NYPD. Included in these papers are documents related to her successful lawsuit against the NYPD to allow women to sit for the sergeant’s exam. Lt. Shpritzer also has an early John Jay College connection; she earned a MA in Police Science at the College of Police Science at Baruch College.

The police give in, name 2 women sergeants. (1965, Mar 13). From New York Times (1923-Current File) (Link).

Dr. Lois Lundell Higgins was a criminologist and policewoman with a long career in many Chicago criminal justice agencies. Her papers document her life, her extensive work in youth crime and drug abuse prevention, as well as her editorial work on Chicago Police Department publications. It must be in the latter role that she acquired 50 rare photographs and hundreds of large format negatives of the Chicago Police Department dating from the early 20th century through the 1960s.

First meeting of the Chicago Association of Detective Sergeants, 1918.

Early photo of policemen assigned to an unknown Chicago precinct.

In January, 2016, John Jay professor Elizabeth ‘Zabby’ Hovey and I met in San Francisco Bay Area to review her father’s papers, The Scott Hovey Papers, 12 boxes of which arrived to the library later in the month. Scott Hovey’s papers relate to his work in setting up early electronic systems and computer programs to facilitate communications and emergency response. The bulk of the papers document Hovey’s administrative and programming work on emergency response systems which integrate all first responder agencies and immediately identify a caller’s location, a concept he called “Enhanced 911” or “E-911.” These files document the implementation of E-911 for the city of Saint Louis, MO and Alameda County in California. We will be processing and describing these papers over the next months. A May 2013 Oral History interview with Scott Hovey by Jeffrey Kroessler is in the final stage of processing and will soon be available on our digital collections. We thank the Hovey family for donating this important collection.

Digitization Update

The Special Collections has been moving ahead on our project Digitizing Policing project, also reported upon in our last Classified Information. Nearly all of the images in the Joseph P. Riccio Jr. Collection of Historical Police Images are now fully cataloged and digitally available (jjay.cc/ricciocollection). We have created a new website for Law Enforcement News (lib.jjay.cuny.edu/lawenforcementnews) to allow readers to follow the progress of digitization of this serial.

At present, the 1975–1985 issues are available on the Internet Archive; individual issues are linked from this page. While table of contents are indexed for most issues (1981–2005) on Criminal Justice Periodicals Index, we have decided to feature the interviews with police and criminal justice executives which regularly appeared in the ‘centerfold’ of every issue. Metadata has been added in the form of searchable subject headings on the interviewees and agencies featured in each issue. These interviews as well as the other articles allows readers to follow details and frank discussion over three decades of development and change in criminal justice. The entire run of Law Enforcement News will be fully digitally available by the end of June. We are regularly uploading collections and items to our digital collections. Follow this link for a full list of collections: jjay.cc/digcoll.

New Special Collections Room Update

Contractors have been hard at work building the suite of rooms south of the Haaren Hall atrium which will eventually be our new Special Collections Room. We have been discussing and planning this room for more than a decade, and it is exciting to watch it take shape. We look forward to our grand opening, perhaps by the end of 2016. We thank Marc Harary and Kishel John for managing this project.

For more information on these or any of our Special Collections, please contact me at ebelcher@jjay.cuny.edu or ext 8238.

A new tool to help prospective authors choose a journal, thinkchecksubmit.org, has been developed by a consortium of reputable publishers and scholarly communication non-profits. Rather than credentialing journals to trust and which to avoid, think check submit encourages authors to use a checklist and trust their own judgement as to the appropriateness of a journal for their work. Here is their checklist:

Do you or your colleagues know the journal?

Have you read any articles in the journal before?

Is it easy to discover the latest papers in the journal?

Can you easily identify and contact the publisher?

Is the publisher name clearly displayed on the journal website?

Can you contact the publisher by telephone, email, and post?

Is the journal clear about the type of peer review it uses?

Are articles indexed in services that you use?

Is it clear what fees will be charged?

Does the journal site explain what these fees are for and when they will be charged?

In November 2011 the CUNY Faculty Senate adopted a resolution supporting the development of an open-access institutional repository (IR). It was further resolved that the faculty — working through the University Faculty Senate and the Office of Library Services — should develop guidelines for depositing materials into that repository. CUNY Academic Works, the name given to the CUNY IR, was launched in March 2015. Representative of a range of scholarly and creative works by members of the CUNY community, the repository now contains over 9,150 papers, including peer-reviewed journal articles, conference proceedings, and student works such as theses and dissertations. With Academic Works off to a successful start, it is time to begin a conversation about what guidelines faculty wish to adopt relating to the archiving and sharing of their works in this new institutional repository.

Brief History of Open Access

The open access movement in the scholarly communications field grew out of the confluence of three issues: economics, ethics, and widespread access to the Internet. Economic concerns related to escalating prices for journals, particularly in the STEM disciplines, coupled with the fact that much of the research published in these journals was government funded, in effect, requiring taxpayers to pay twice, once for the research and then again for access to the research results. Increasingly frustrated by copyright agreements restricting their ability to broadly disseminate their works and by the fact that publishers, not authors, were the ones reaping the direct financial benefits, scholars were inspired by the World Wide Web to find new ways to reach a wider audience. While recognizing the added value of working with experienced publishers, increasingly authors are questioning whether it is necessary to give publishers complete copyright control over all their works. Some authors are opting to publish their work in open access journals; others are publishing in pay for access journals and then self-archiving a copy in an open access repository. (For a more complete, but focused history of the open access movement we recommend Peter Suber’s Open Access Overview).

Open Access Journals vs. Open Access Repositories

Open access (OA) literature has been defined as “digital, online, free of charge, and free of most copyright and licensing restrictions” (Suber, Overview). As journals move from print format to electronic dissemination, some, including mainstream journals, are now either completely or partially open access. Some appear to be using limited open access as a public relations tool: Springer recently opened up a small subset of its articles to mark National Criminal Justice Month. In addition, a growing number of journals that are not following an open access model are expressly permitting authors to self-archive some version of their published articles on web sites including their institutional repository (see SHERPA/RoMEO, a database of publishers’ policies on copyright and self-archiving). To make it easier to protect an author’s right to deposit works in an institutional repository, many faculty bodies are adopting policies requiring its members to do so, effectively overwriting any provisions in publisher agreements to the contrary. Luckily, these policies do not appear to have limited in any way the places in which authors are choosing to publish.

Today, Directory of Open Access Journals includes over 11,000 open access journals and Registry of Open Access Repositories lists over 4,000 open access repositories. CUNY is the publisher of some of these open access journals (see e.g., CiberLetra,Revista de Critica Litereraria y de Cultura, Journal of Literary Criticism and Culture, Journal of Interactive Technology and Pedagogy, LLJournal, and Urban Library Journal). Using the policies of the Urban Library Journal as an example, it is not unusual for open access journals to unabashedly encourage authors to deposit their works in institutional repositories so long as there is an acknowledgement of its initial publication in said journal.

Some repositories are established and maintained by academic institutions like CUNY’s Academic Works; some are focused on data and others serve the interests of a specific discipline. Increasingly popular are the social networking platforms created by for-profit companies that enable researchers to share their work, promote their research interests and communicate with one another. These platforms are neither repositories nor open access vehicles. Key features of open access repositories are the permanence of the posted content and the unimpeded access for all viewers. The social media platforms allow account holders to remove their materials after posting and force potential viewers to create accounts before gaining access to the work. There is considerable debate about the appropriateness of these networks for sharing academic work, the long-term goals of the companies behind them, and the ethical ramifications of using them. Nevertheless, they have wide appeal and do demonstrate the principle underlying the open access movement: the desire to widely share one’s work. The chart shows some of the tools John Jay faculty are using to provide access to their works.

Policies to deposit work in Institutional Repositories

As illustrated by activity of John Jay faculty, CUNY’s commitment to open access is still in the early stages. Does CUNY, a public university funded by taxpayers and a community of scholars interested in sharing its research with the broadest possible audience, want to increase that commitment? Faculty at the University of California, Harvard, Kansas State, Rutgers and MIT and over 530 university or research institutions have adopted policies requiring faculty to deposit their articles in their respective institutional repositories, as reported in The Registry of Open Access Repository Mandates and Policies (ROARmap). Might departments and/or colleges and/or the entire City University be ready for that step? What information does the faculty need to make this decision?

The infamous Pirate Bay and Napster were the first widely known copyright infringing peer-to-peer file sharing services to draw the attention of law enforcement authorities. Music and movies are not the only files that are shared illegally. Academic peer reviewed articles now have their own pirate sites in SciHub and Library Genesis, both of which are currently located beyond the immediate reach of Western court orders on servers in Russia. The scale of SciHub’s content theft makes it significantly different from the unorganized informal #icanhazpdf exchanges occurring on Twitter. A significant part of SciHub’s operation is to use the “donated” sign-on credentials of people employed by or enrolled at colleges across the world to access and steal massive amounts of content from legitimate library-publisher computer networks. This is theft from both libraries and publishers. Libraries make agreements with publishers to enable access to licensed content for our own user groups, and only our user groups, in return for license fees paid for by our institutions and ultimately by our students and taxpayers. Small academic society publishers reliant on subscription fees may arguably be most negatively affected by SciHub, but also threatened are the behemoths of the publishing world such as Elsevier which is currently engaged in legal action against SciHub. The claim by SciHub that is providing open access is diminished by the fact that neither authors nor publishers are giving permission to SciHub to share their content. SciHub will likely eventually go the way of Pirate Bay and Napster — forced to change and legitimize their business models to fit in with established intellectual property norms. SciHub has already lost its use of a .org suffix in a court ruling by a New York District court in 2015. But meanwhile we have a responsibility to educate our students to respect intellectual property and teach them how to access content legally.

You have a citation; here’s how to get to the article without visiting a pirate site or using Twitter hashtags of questionable legality:

These easy to use library tools should be familiar to every member of the faculty, graduate and upper level undergraduate students.

1. The “FInd journals Online” tool on our homepage (under the tab marked “journals”) to get to either an online subscription to a specific journal, or licensed access to it through a database.

2. Our DOI resolver, for those occasions when you know the unique Digital Object Identifier of a published article. It’s part of our citation linker tool – no need to fill in the other citation details, just put the DOI into the relevant field. This citation linker tool also lets you search using the author and article title without knowing the DOI. Get to it by clicking on the “Find an article by citation” link on our homepage.

3. If these tools fail to get you to the needed article, use interlibrary loan. Requested articles can most often be delivered to you within a couple of days, and sometimes within hours. Thanks to copyright law and license agreements hammered out between librarians, publishers, and database vendors, we can usually deliver the needed article as a pdf. We are reminded just how convenient that is on those rare occasions when we cannot find a provider in this country and must send our request further afield. We have generous German colleagues who help us with article requests, but are permitted to do so only by sending a photocopy through the mail. We are of course grateful to our European colleagues for their generosity in sharing their materials with us, and happy to be reminded how much more easily and quickly U.S. libraries can legally and ethically share their resources via electronic communication.

Because so much of the content we provide is not “free on the web,” knowing that we must use our proxy server to access library resources when off-campus can be very useful in clearing up those mysteries as to why getting to something works seamlessly on campus but not from home. Sometimes simply Googling an article citation while on campus will locate the article deep in one of our licensed resources, but this won’t work from home, as your IP address will not be recognized as being inside the pay wall. (For more about our proxy server, visit guides.lib.jjay.cuny.edu/proxy.) But the tools listed above should get you to the article you need, from home, as they work well with our proxy server.

Elsevier’s Scopus, the prominent multidisciplinary abstract and citation database of peer-reviewed literature, has recently introduced a new Metrics module that offers a glimpse of an article’s scholarly impact. The new Metrics module aims to show how a given article has been received by the scholarly community, the public, and even the media. It also measures the article’s impact as compared with similar articles (Scopus considers articles to be “similar” and calculates percentile benchmarks based on publication date, document type, and discipline associated with the source).

The Metrics module includes citation counts, the more traditional measure of scholarly impact, but it also captures a wider range of metrics that complement citations:

Scholarly Activity keeps track of downloads and posts in research portals such as Mendeley and CiteULike

Mass Media tracks the article’s media coverage

Scholarly Commentary lists the number of reviews, blog posts and Wikipedia entries that reference the article

Social Activity counts the times the article has been mentioned on Twitter, Facebook and Google+

Insofar as it captures the scholarly and public engagement with a researcher’s work, the Metrics module offers a more comprehensive overview of how an article enters and performs in the field than citation counts alone are able to.

Individual John Jay researchers whose work is indexed in Scopus can easily access their metrics. After performing an author search, a list of articles by a given author will come up. Each article will include the Metrics module in the lower right corner of the page.

For example, very quickly, I was able to gather the metrics for Professor Saul Kassin’s 2011 article on “Inside Interrogation: The Lie, the Bluff, and False Confessions.”

As always, when referencing scholarly impact metrics, researchers and evaluators should be aware of the many caveats that relying solely on numbers has. Notably, even as it promotes the Metrics module, Elsevier calls “for the responsible use of metrics.” For an overview of the advantages and problems that scholarly output measures present, please consult the Library’s regularly updated Faculty Scholarship Resources guide. The guide aims to assist faculty who want to locate, gather, and present their scholarly works’ impact in a way that reflects the complex and imperfect nature of existing research assessment measures.

The graduate student experience poses an interesting challenge in connection with the Library, not unlike that of distance learners (some of whom may overlap). As many graduate students work full or part time, are engaged in internships, or take classes mainly in the evening, they are not physically present on campus as often or as long as undergraduates. As a result, they have the potential to feel on the fringes of the college community. This problem is certainly not unique to John Jay or CUNY, and a fair amount of research has been published about the specific needs of graduate students nationwide. The Office of Graduate Studies has made significant strides in the hopes of bridging this inevitable gap, including a monthly social hour for fellow students and faculty and a robust series of workshops offered in early evenings. Each semester this workshop program includes at least two library sessions covering topics such as library database searching.

There is an unfortunate perception that graduate students don’t need assistance with using the Library, but this is far from the case. Not only are many students returning to school after many years away (some before research was mostly conducted online as it is now), but a basic level of library research skills in graduate students is assumed and expected. Graduate students who feel deficient in this area generally must take the initiative to self-educate. The more insidious problem is not recognizing the need for strengthening research skills and therefore not being aware of resources the Library offers.

The Office of Graduate Studies and the Library continually try to find ways to navigate the perennial task of effectively communicating with and attracting students to programs and to take advantage of resources. In addition to the workshops mentioned above and representation at Fall and Spring orientations, as the Graduate Studies Librarian, I have participated for the past two years in the Professional Development Fair organized by the Masters Student Research Group, and this Spring, I am piloting a “walk-in research clinic” for graduate students, offered at six strategic points throughout the semester. Thus far, the clinics have been visited by a few students who have appreciated the one-on-one attention, and we hope more will attend as time goes on. The Library offers an online Research Guide devoted to Graduate Students. This is a targeted way for graduate students to utilize the library’s wealth of online resources. Since these students are often unable to visit the Library in person, and because so much of today’s academic source material is available electronically, the Library can serve as the ideal partner in their graduate education. I am always happy to meet individually with students seeking help with their research, to visit classes, and to serve as an embedded librarian. Any graduate students or faculty should feel free to contact me with questions or ideas at kcollins@jjay.cuny.edu.

As team-based learning becomes more prevalent in undergraduate education, students need space to work on group projects. The Lloyd Sealy Library still provides quiet space for individual work, but our four group study rooms have been in more and more demand. Two of these group study rooms received a substantial upgrade last semester, thanks to the Student Technology Fee Committee (see “New Library collaborative work spaces” by Bonnie Nelson in the Fall 2015 newsletter). With an abundance of outlets, a high-definition display, and HDMI connections, these group study rooms instantly became immensely popular among John Jay students. These well-lit rooms, each featuring a large table and six seats, are used daily by groups preparing presentations, working on projects, and doing homework in a social environment.

Due to their popularity, the library implemented an ID card policy and two-hour time limit for groups using these rooms, but with a constant stream of students asking to use the rooms, managing their use became untenable for librarians at the reference desk. On an hourly basis, librarians had to check IDs, keep track of room occupation, hand out HDMI adapters, and lock and unlock the room. Moreover, students were becoming frustrated that they couldn’t anticipate when the group study rooms would be available. A solution was needed.

Enter LibCal, a Springshare product that manages room booking. After settling on policies and testing the calendar among librarians, we launched group study room reservations in February 2016. At the dedicated scheduling kiosk outside the rooms or anytime on our website, students can see when the rooms are occupied and make reservations up to two days in advance. (See for yourself!)

A typically busy reservation calendar from March

Reservations are synced with class periods on weekdays. Based on multiple conversations with students, the reservation system is easy for students to use — it’s similar to placing online reservations at a restaurant. The system auto-sends an email to the student who made the reservation, and librarians can see all reservations on a calendar. Students simply check in at the reference desk with their name so the librarian can unlock the room. Often, they will simply enter the room when the previous group exits — a seamless changing of the guards. If students need an HDMI adapter to their laptop or mobile device to the display screen, they can check one out at the reference desk.

Over the course of a few months, we have encountered very few problems. The new reservation system has made using and managing group study rooms much easier.

Below is a short representation of the print books acquired in the last three months by the Library. Access information is available in both the Library catalog CUNY+ and the new discovery tool OneSearch.