Minutes of the Board of Regents of Stephen F. Austin State University. 2002, Volume No. 181

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Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
April 30,2002
Volume 181
Board Minutes for April 30, 2002
TABLE OF CONTENTS
Page
02-06 Election of Board Officers 1
02-07 Approval of January 15, 2002 and April 16, 2002 Minutes 1
02-08 Election of President !.'!.".'."."!!".'!!!!!!."!!.'!! 1
Election of General Counsel .!."...... 1
Election of Director of Audit Services 1
02-09 Faculty and Staff Appointments for 2001-2002 1
02-10 Faculty and Staff Appointments for 2002-2003 !""."!!."!" 3
02-11 Changes of Status !"!!"!!!!!!!."."!."." 4
02-12 Promotions 5
02-13 Tenure 6
02-14 Regents Professorships for 2002-2003 !.'.".""!."."!."!!!."!!!!6
02-15 Faculty Development Leaves for 2002-2003 6
02-16 Retirements 5
02-17 Voluntary Modification of Employment 7
02-18 Search Firm for Vice President for Academic Affairs 7
02-19 Faculty Workload Report for Spring 2002 .".........7
02-20 Undergraduate and Graduate Curriculum Changes .........7
Academic Standard Revisions !!!!!!."!!! 7
Distance Education Courses ..!.!.".*!!!!! 8
Acceptance of Graduate Bulletin for 2002-2004 8
02-21 Biotechnology Equipment Purchase Exceeding $50,000 !.!!!!."!."!!."!! 8
Electric Service Contract i"...*......8
Budget Adjustments 9
Fiscal Year 2001-2002 Summer Budget "!!"!!"!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"!."].""9
Interagency Contract - State Office of Risk Management ...!......!!...!^9
Certificate of Adoption of Wire Transfer Resolution .'!!!.'.'!!!!!!! 9
Beverage Contract 9
02-22 Tennis and Racquetball Courts - Surfacing and Glass Installation ......1....9
Turner Auditorium Lighting ........10
Parking Lot Paving !!!!!!!!!!!!!!."."."."." 10
Poultry Facility !!.'."!!!!!!!!!."."!!!!!!!! 10
Stadium and Pressbox Accessibility and Renovations 10
02-23 Policy Revisions 10
Reports 10
A. Faculty Senate Chair, Dr. Joe Devine
B. Student Government Association President, Mr. Charlie Hueber
C. Vice President for Business Affairs, Dr. Roland Smith
D. Development Report - Vice President for University Advancement Dr. Jerry Holbert
Vice President for Alumni Affairs Dr. Miles McCall, and Associate Athletic Director
for External Affairs Mr. Gregg Fort
E. Marketing Report - Kolar Advertising
F. President, Dr. Tito Guerrero
MINUTES OF THE MEETING
BOARD OF REGENTS
STEPHEN F. AUSTIN STATE UNIVERSITY
NACOGDOCHES, TEXAS
APRIL 30, 2002
The meeting was called to order at 9:00 a.m. by Chair Mike Enoch. Board members
present in Room 307: Penny Butler, Margarita de la Garza Grahm, Kenneth James, Mike
Enoch, Susan Roberds, Lyn Stevens, Mike Wilhite and Fred Wulf. Absent: Gary Lopez.
Others present in Board Room 307: Tito Guerrero, Janelle Ashley, Jerry Holbert Miles
McCall, Baker Pattillo, Roland Smith, Yvette Clark, and other SFA administrators staff
and visitors.
02-06
Upon motion of Regent Wulf, seconded by Regent Wilhite, with all members voting aye
it was ordered that the Board Chair be Mike Enoch, the Vice Chair be Susan Roberds and
the Secretary be Penny Butler. '
02-07
Upon motion of Regent Wilhite, seconded by Regent Butler, with all members voting aye
it was ordered that the minutes of January 15,2002 and April 16, 2002 be approved.
02-08
Upon motion of Regent Stevens, seconded by Regent Butler, with all members voting
aye, it was ordered that Dr. Tito Guerrero's appointment as President and Ms. Yvette
Clark's appointment as General Counsel be continued, with the FY2003 salary subject to
the preparation and adoption of the budget, and that Steve McGee's appointment be
continued at a salary of $71,000 effective May 1, 2002.
02-09
Upon motion of Regent Wilhite, seconded by Regent Roberds, with all members voting aye, it
was ordered that the following appointments be approved.
1. Agriculture
Mr. Ashley Lance Craig, Research Associate, B.S. (Stephen F. Austin State
University), at a salary of $26,200 for 100% time for twelve months, effective
January 1,2002.
2. Athletics
Mr. Jaime Frias, Assistant Soccer Coach, at a salary of $10,000 for 100% time for
5.5 months, effective February 11,2002.
Mr. Greg Stevens, Assistant Coach and Instructor of Kinesiology at a salary of
$48,940 for 100% time for 10.5 months, effective March 18,2002.
Mr. William Reed, Assistant Coach and Instructor of Kinesiology, at a salary of
$54,123 for 100% time for 10.5 months, effective March 18, 2002.
3. Controller
Mr. Dale Duren, Assistant Payroll Manager, at a salary of $27,000 for 100% time
for twelve months, effective February 25,2002.
4. Disability Services
Ms. Betty Kyle, Interpreter, at a salary of $32,054 for 100% time for twelve
months, effective December 13, 2001.
5. Early Childhood Lab
Ms. Tammy L. Bell, Lead Toddler II Teacher, B.S. (Stephen F. Austin), at a
salary of $22,787 for 100% time for twelve months, effective November 1,2001.
6. Forestry
Mr. Terry A. Corbett, Research Technician, B.S.F. (Stephen F. Austin State
University, at a salary of $30,000 for 100% time for twelve months effective
January 1, 2002.
7. History
Dr. Philip E. Carton, Assistant Professor, Ph.D. (Ohio University), at a salary of
$35,500 for 100% time for nine months, effective January 1, 2002.
8. Human Services
Dr. Susan E. Abbott, Assistant Professor, Ph.D. (Florida State University), at a
salary of $26,250 for 100% time for twelve months, effective January 1,2002.
Mr. Scott A. Whitney, Lecturer, M.A. (Illinois State University), at a salary of
$40,000 for 100% time for nine months, effective January 1, 2002.
9. Instructional Technology Services
Mr. William A. Wagner, Director, at a salary of $92,382 for 100% time for twelve
months, effective April 8, 2002.
10. Kinesiology
Mr. Jeffrey C. Gergley, Assistant Professor, M.A. (University of Central
Florida), at a salary of $38,000 for 100% time for nine months, effective January
1jlAjKjZ
11. Library
Ms. Shirley Dickerson, Associate Director for Information Services, MLS
(Texas Woman s University), at a salary of $60,000 for 100% time for twelve
months, effective March 1, 2002.
Ms Lani Hall, Librarian I, M.L.I.S. (University of Texas at Austin), at a salary of
$33,500 for 100% time for twelve months, effective January 1,2002.
12. Research and Sponsored Programs
Ms. Heather Slough, Assistant Director, M.A. (Ohio University), at a salary of
$35,000 for 100% time for twelve months, effective January 1, 2002.
02-10
Upon motion of Regent Butler, seconded by Regent Wulf, with all members voting aye it was
ordered that the following appointments be approved.
1. Biology
Mr. Cody Wayne Edwards, Associate Professor, Ph.D. (Texas Tech University)
at a salary of $38,000 for 100% time for nine months, effective September 1,
.2002.
Mr. Lance D. McBrayer, Assistant Professor, M.A. (Buffalo State College), at a
salary of $38,000 for 100% time for nine months, effective September 1,2002.
2. Computer Science
Dr. Deborah L. Dunn, Assistant Professor, Ph.D. (Texas A&M University) at a
salary of $71,000 for 100% time for nine months, effective September 1,2002.
3. Kinesiology
Ms. Linda Sue Bobo, Assistant Professor, M.Ed. (The University of Southern
Mississippi), at a salary of $55,000 for 100% time for nine months, effective
September 1, 2002.
4. Mathematics
Mr. Clint T. Richardson, Assistant Professor, M.S. (Texas Tech University) at a
salary of $42,000 for 100% time for nine months, effective September 1, 2002.
02-11
Upon motion of Regent Butler, seconded by Regent Wilhite, with all members voting aye
it was ordered that the following changes of status be approved.
1. Athletics
Ms. Nicole Nelson, from Assistant Soccer Coach and Coordinator, at a salary of
$21,900 for 85% time for 10.5 months, to Head Soccer Coach, at a salary of
$31,200 for 100% time for 10.5 months, effective January 9, 2002.
2. Auxiliary Services
Mr. Kyle Ervin, from Programmer Analyst I in Information Technology Services,
at a salary of $27,000 for 100% time for twelve months, to Programmer Analyst I
in Auxiliary Services, at a salary of $27,000 for 100% time for twelve months
effective April 1,2002.
3. English
Dr. Barbara Carr, from Professor at a salary of $58,265 for 100% time for nine
months, to Associate Chair at a salary of $63,265 for 100% time for nine months
effective February 1,2002.
4. Human Resources
Ms. Peggy Moss, from Assistant Coordinator, at a salary of $28,151 for 100% ■ / ;
time for twelve months, to Manager of Employment at a salary of $32,000 for ( I e "
100% time for twelve months, effective March 25 2002 '■ *»
5. Instructional Technology Services
Mr. Paul T. Davis, from Interim Director, at a salary of $54,308 for 100% time
for twelve months, to Manager, Technical Support, at a salary of $42,308 for
100% time for twelve months, effective April 8,2002.
6. Library
Mr. Kreg L. Mosier, from Tech Support Specialist I at a salary of $21,728 for
100% time to Systems Administrator at a salary of $27,000 for 100% time for
twelve months, effective January 16,2002.
7. Secondary Education
Dr. Sandra L. Lowery, from Interim Chair at a salary of $80,000 for 100% time
for twelve months, to Department Chair at a salary of $94,000 for 100% time for
twelve months, effective September 1, 2002.
02-12
Upon motion of Regent de la Garza-Grahm, seconded by Regent Wulf, with all members
voting aye, it was ordered that the following individuals be granted promotion to the
academic rank indicated, effective fall semester, 2002.
To Assistant Professor:
Dr. Brian Utley
Mr. Michael Dean*
Music
Music
Contingent upon completion of doctorate by August 31, 2002.
To Associate Professor:
Dr. John Boyd
Dr. Treba Marsh
Dr. Florence Elliott-Howard
Dr. Robert Culpepper
Dr. Joyce M. Hoffman
Dr. Carolyn Abel
Dr. Lisa Mize
Dr. Deborah Dalton
Dr. Diane B.Schultz
Mr. Thomas Matthys
Dr. Beatrice Clack
Dr. Kimberly Childs
Dr. Gregory Miller
Dr. Deborah Pace
Dr. W. Dan Bruton
To Professor:
Dr. M. Aileen Smith
Dr. Robert Strader
Dr. David E. Gundersen
Dr. Janie Kenner
Dr.Melanie Jephson
Dr. Glen McCuller
Dr. Michael McKaig
Dr. A. Chris Ninness
Dr. Elizabeth Rhodes
Dr. Sandra Lowery
Dr. Alan Nielsen
Dr. Darrell McDonald
Dr. Thomas Segady
Dr. John Moore
Dr.R. LaRellNielson
To Professor Emeritus
Dr. John Harlan
Dr. Montague Whiting
Criminal Justice
Accounting
General Business
M/M/IB
M/M/IB
Elementary Education
Human Sciences
Music
Music
Theatre
Chemistry
Mathematics
Mathematics
Mathematics
Physics
Accounting
Computer Science
M/M/IB
Human Sciences
Human Services
Human Services
Human Services
Human Services
Kinesiology
Secondary Education
Theatre
Geography
Sociology
Chemistry
Geology
Criminal Justice
Forestry
02-13
Upon motion of Regent Butler, seconded by Regent Stevens, with all members voting
aye, it was ordered that academic tenure be awarded to the following individuals effective
September 1, 2002.
Dr. Treba A. Marsh Accounting
Dr. Robert Culpepper M/M/IB
Dr. Joyce M. Hoffman M/M/IB
Dr. Violet Alexander Elementary Education
Dr. Stephen Josephsen Elementary Education
Dr. Leisha Bridwell Human Sciences
Dr. Jamey Plunk Kinesiology
Dr. Garth Petrie Secondary Education
Dr. Betty Alford Secondary Education
Dr. Peter Siska Forestry
Dr. Nancy A. Wisely Sociology
Dr. Donald B. Burt Biology
Dr. Stephen Wagner Biology
Dr. Beatrice Clack Chemistry
Dr. Kimberly Childs Mathematics
Dr. Gregory Miller Mathematics
Dr. Deborah Pace Mathematics
Dr. W. Dan Bruton Physics
02-14
Upon motion of Regent Butler, seconded by Regent Wilhite, with all members voting aye,
it was ordered that the following be awarded Regents Professorships for the academic
year 2002-2003.
Dr. Mary McCleary Art
Dr. Robert Szafran Sociology
02-15
Upon motion of Regent Wilhite, seconded by Regent Wulf, with all members voting aye,
it was ordered that the faculty members listed below be awarded Faculty Development '
Leaves for the semester indicated.
Spring 2003:
Dr. David Creech Agriculture
Dr. David Lewis Art
Dr. Marc Guidry English
Dr. Ann Doyle-Anderson Modern Languages
02-16
Upon motion of Regent Wilhite, seconded by Regent Butler, with all members voting aye,
it was ordered that the following retirements be accepted.
1. English
Dr. Leonard Cheever, Professor, effective January 31, 2002
Dr. Patricia R. Russell, Professor, September 1, 2002
2. History
Dr. Bobby H. Johnson, Professor, December 31, 2001
02-17
Upon motion of Regent Butler, seconded by Regent Stevens, with all members voting
aye, it was ordered that the following requests for retirement and subsequent modification
of employment be approved:
Dr. Donnya Stephens, Secondary Education, effective Spring semester, 2003
Dr. Leon Hallman, Geography/Continuing Education, effective September 1, 2002
Dr. Patsy Hallman, Secondary Education/Dean of Education, effective
September 1, 2002
Dr. Camille C. Price, Computer Science, effective September 1, 2002
02-18
Upon motion of Regent Wilhite, seconded by Regent Roberds, with all members voting
aye, it was ordered that the President be authorized to interview and hire a search
consultant to conduct the search for a Vice President for Academic Affairs, and that the
President be authorized to sign the contract after appropriate consulting contract
procedures have been followed.
02-19
Upon motion of Regent Roberds, seconded by Regent Butler, with all members voting
aye, it was ordered that the faculty workload report for Spring 2002 be approved.
02-20
Upon motion of Regent Roberds, seconded by Regent Stevens, with all members voting
aye, it was ordered that the following items be approved:
• Undergraduate and graduate curriculum changes were approved, as listed
in Appendix No. 1.
• Academic Standard Revisions listed below were approved, effective Fall 2003
1. Successful applicants must meet one of the following conditions:
(a) in the Is (top) quartile of their high school graduating class;
(b) in the 2nd quartile and have an SAT score of at least 850 or an ACT
score of at least 18;
(c) in the 3rd quartile and have an SAT score of at least 1050 or an ACT
score of at least 23;
(d) in the 4th quartile and have an SAT score of at least 1250 or an ACT
score of at least 28.
2. Unsuccessful applications must be reviewed by a committee within the
Office of Admissions. Those applicants showing very strong college
potential on dimensions other than high school degree earned, graduating
class quartile, and SAT/ACT scores will be accepted for admission.
Distance Education Courses listed below were approved, and the President was
given future authority to approve courses delivered electronically if they are listed on
the Coordinating Board approved Course Inventory.
Summer I 2002:
COU 525
Section 701
Fall 2002:
RDG318
Section 701
Section 702
Section 703
RHB220
Section 701
Section 702
Section 703
Section 704
RHB 222
Section 702
Section 704
SED 370
Section 701
Section 702
Section 703
Vocational & Educational Information
Angelina College
Early Literacy Development
Angelina College
Panbla College
Kilgore College
Intro to Rehabilitation Services
Angelina College
Kilgore College
Panola College
Trinity Valley Community College
Intro to Alcohol & Other Dependency
Kilgore College
Trinity Valley Community College
Intro to Pedagogy and Active Learning
Angelina College
Kilgore College
Panola College
• Graduate Bulletin for 2002-2004 was approved.
02-21
Upon motion of Regent Roberds, seconded by Regent Butler, with all members voting
aye, it was ordered that the following items be approved:
• Purchase of equipment for Biotechnology: a 20L Fermentor, a steam
generator, AFS-Biocommand software, and related equipment and supplies in
the amount of $53,946. Source of funds is the Texas Excellence Funds.
• Electric Service Contract - The University was authorized to select a vendor
or vendors to provide electricity to the University and that at a time most
advantageous to the University, a best and final offer will be solicited. When
8
the offer is received, the President is authorized to sign a contract for electric
service for two years with the option to extend the contract for three
additional 1-year terms.
• Budget Adjustments for the fiscal year 2002 operating budget were
approved. The list below shows sources and uses of additional intercollegiate
athletic revenues, were approved as listed:
Revenue Expenditure
Game 250,000 Team Travel 43,800
Guarantees Pool Repairs 45,000
Maintenance & Operations 161,200
Board of Regents authorized fiscal year 2002 operating budget changes
included in the Revised Schedule of Debt Service for the Fiscal Year Ending
August 31, 2002 shown as Appendix No. 2. The changes reflect the current
year redemption of $3,340,000 in Series 1991A Revenue bonds. The Board of
Regents' Finance Committee considered this item at its April 1,2002 meeting.
• Fiscal Year 2001-2002 Summer Budget - Faculty and staff salaries and
benefits included in the annual budget were increased by $342,910 to provide
funding for the education and general portion of the 2002 summer budget, and
the total summer budget of $3,825,397 was approved as presented.
• Interagency Contract — State Office of Risk Management - The President
was authorized to sign the proposed State Office of Risk Management
Interagency Contract for Risk Management & Workers Compensation
Coverage shown in Appendix No. 3. Further, the University was authorized
to amend its 2002 operating budget in the amount of $571,792 to incorporate
the funds transfer from the State Office of Risk Management.
• Certificate of Adoption of Wire Transfer Resolution was approved as
presented in Appendix No. 4
• Beverage Contract was awarded to Coca-Cola Enterprises (Nacogdoches
Coca-Cola Bottling) pending approval of the final contract by the University's
legal counsel and approval was given to the University President to sign the
contract. The ten year-plus contract submitted by Coca Cola Enterprises has
a projected total value to the University of $6,000,000. The projected total
value includes a guaranteed expendable revenue sum of $2,950,000 with the
remaining sum in dedicated value projects, over the ten plus year period.
02-22
Upon motion of Regent Wulf, seconded by Regent de la Garza-Grahm, with all members
voting aye, it was ordered that the following items be approved:
• Tennis and Racquetball Courts — Surfacing and Glass Installation - the
University was authorized to resurface the tennis courts and add the glass
front to the racquetball court, and the President was authorized to sign the
necessary contracts and purchase orders to expedite project completion within
the available time. Source of funds is fiscal year 2001-2002 HEAF. Cost of
the projects, including the previously completed racquetball resurfacing work,
will not exceed $125,200.
• Turner Auditorium Lighting - The University is authorized to upgrade the
stage lighting system in Turner Auditorium as recommended by Pelton Marsh
Kinsella, consultants in acoustics, theatre, and television. The President is
authorized to sign the necessary contracts and purchase orders. The cost of
the project shall not exceed $125,000. Funding is provided from HEAF
($100,000) and from sources designated by the College of Fine Arts ($25,000).
Implementation of the lighting modifications is contingent upon access to
appropriate electric power levels and will be postponed should adequate
electric service not be available within the maximum cost indicated above.
• Parking Lot Paving - The University is authorized to repair and resurface the
parking lot east of the Library, Clark Boulevard and make various other repairs
to campus streets at a cost not to exceed $150,000. Funds are included in the
FY 2002 budget. The Physical Plant will do the work in-house.
• Poultry Project - The President is authorized to execute the necessary
documents to proceed with construction of four broiler houses at the Todd
Beef Farm site, contingent upon certification by the SFA Foundation that all
funds and/or equipment and/or other materials necessary to implement and
complete the project have been received. No University funds will be used to
finance or equip the facility.
• Stadium and Pressbox Accessibility and Renovations - The University is
authorized to hire an architect to evaluate the facility and make
recommendations regarding access and adequacy of the stadium and pressbox,
to employ a construction manager for the project, seek Coordinating Board
approval, sell bonds or make other financial arrangements to fund the project
and proceed as recommended by the architects to insure work can be
completed prior to fiscal year 2004. The President is authorized to sign all
contracts and purchase orders and related documents as required. The cost of
the project not to exceed $3,200,000.
02-23
Upon motion of Regent Roberds, seconded by Regent Stevens, with all members voting
aye, it was ordered that the policy revisions shown in Appendix No. 6 be approved.
X. REPORTS
A. Dr. Joe Devine, Faculty Senate Chair
Thank you for naming building after Dr. Dugas
Appreciation of Dr. Ashley
VPAA search: question expense of consulting firm
Admissions standards
Salary equity
New Senate leaders in May
10
B. Mr. Charlie Huber, Student Government Association President
1. Construction of new Student Union
a. Bill to add additional mail boxes
b. Bill to centralize room reservation system
2. Student view of marketing firm
3. Brief overview of year in SGA
4. Introduction of new SGA President
C. Vice President for Business Affairs - status report on the Human Services-
Telecommunications Building
D. Vice President for University Advancement Dr, Jerry Holbert, Vice President
for Alumni Affairs Dr, Miles McCall, and Associate Athletic Director for
External Affairs Mr, Gregg Fort presented a Development Report.
E. Marketing Report - Kolar Advertising presented an update on the marketing
program.
F. President
1. The Big Dip: Mentor Ring Ceremony (April 24, 2002)
2. Testimony before the Joint Interim Committee on Higher Education Excellence
Funding (April 25, 2002)
3. Retirement Reception and Campus Picnic (May 2, 2002)
4. National Association of Schools of Theatre (NAST) Accreditation Visit (Mav 3
2002) J '
5. Dedication of the Social Work Building and Open House (May 3, 3002)
6. Commencement Addresses (Angelina College on May 10, 2002; Coastal Bend
College on May 14, 2002; and Panola College on May 17, 2002)
7. May Commencement will include Josh Davis, Olympic Gold Medalist, and Rick
Perry, Governor of Texas, as well as Hall of Fame Inductees Spike Dykes and
Bob Murphey (May 18, 2002)
8. Invited Presentation at the Beyond Our Borders Conference, hosted by the George
Bush Library in Valladolid, Spain during the fourth week of May
9. Signing of a Memorandum of Agreement with the Autonomous Universitv of
Chihuahua (June 11 and 12,2002)
10. Our favorite daughter celebrates her 21st birthday (July 6, 2002)
11. Answer Questions from Members of the Board of Regents
Meeting adjourned at 3:40 p.m.
1 1
Appendix No. 1
12
COURSE CHANGE PROPOSALS
Course
Number
Course Title Proposed Action Detail
ENV 420L
FRE303
Principles of Landscape Ecology Lab
Advanced Composition and Grammar
burse Title
bourse Description
SPA 303
SPA 330
Advanced Composition and Grammar
History of Hispanic-American Cultures
TT* _ j. - _ /* O _ • 1 ^-<| i . -m-bourse
Title and Description
bourse Title and Des cnption
SF A 340
SPA 409
History of Spanish Culture
Hii Cl
burse Description
Hispanic Culture and Literature in the U.S. Title and Description
SF A 435
ILA111
American Literature and Civilization
Elemental
Title and Description
Language Course I Course Desc
Languages and Cultures
scription
ILA 315
GEO 130
Allow repeat credit
Physical Geography .ourse Description
Title and Description
GEO 131
GEO 230
World Regional Geography .ourse
Cultural Geography 'ourse Description
GEO 234 Conservation Geography .ourse Title and Description
Description
GEO 301
GEO 310
Geographic Skills
Economic Geography
.ourse
bourse Title and Description
GEO 315 Cartography
Texas Geography
'ourse Title and Description
GEO 330
GEO 332
bourse Title and Description
Geography of the U.S. and Canada
Historical Geography of the U.S.
burse Title and Description
GEO 344 'ourse Title and Description
Description
GEO 365
GEO 439
Political Geography
Urban Geography
bourse
burse Description
PSC 308 Policy
International Politics
burse Description
PSC 332
PSC 344
burse Description
Introduction to Public Administration burse Description
F SC 345
PSC 346
American Public Policy burse Description
Public Personnel Administration burse Description
PSC 441 International Law and Organizations burse Description
PSC 444
PSC 445
Management of Public Organizations burse Title and Description
Policy Analysis
Topics in Public Administration
burse Description
PSC 446
PSC 499
Course Description
Internship in Political Science and Public
Administration
Course Title and Description
GOL 406 Earth Science Activities bourse Description
13
14
15
GRADUATE COURSE PROPOSALS
SPRING, 2002
Notes
Replaces AEC 451G
Adds new elective for doctoral students
Adds new elective for doctoral students
Adds new elective for doctoral students
Replaces AGD 481G. Adds option to PBIC student
Replaces AGM 410G
Required lab
Replaces AGM 425. Co-requisite AGM 525L
Co-requisite AGM 525
1 credit hour, may be repeated
Adds option for general agriculture majors
Required lab
Updates curricular offerings
Designed for chemistry teachers. May be repeated.
Adds new option in interpersonal communication
Adds 1-6 hour computing project option to major
1 credit hour - divides practicum into 2 courses - See ECH 562 below
For ESL/Bilingual certification
For ESL/Bilingual certification
For ESL/Bilingual certification
2 credit hours - to meet new certification requirements
1 credit hour - to enhance the web-based cert, program
1 credit hour - required for certification program
3/8/02
ELE 540 Middle School Philosophy
ELE 560 Technology and Curriculum
ENV 510 Risk Assessment
EPS 561 Social Basis of Behavior
FOR 518 Applied Regression in Nat. Res.
FOR 542 Human Dimensions of Nat. Res.
FOR 587 Seminar in Forestry
GBU 557 Negotiation and Dispute Resolution
HIS 531 Historical Res., Writing, and Edit.
HIS 535 Introduction to Public History
HIS 536 Topics in Public History
HIS 546 Topics in European History
HRT 518 Public Garden Management
MGT 577 Organizational Beh. and Theory
MUP 561 Survey of Vocal Literature
MUP 562 Survey of Instrumental Literature
PBA 575 Special Res. Projects in P.A. -1
PBA 576 Special Res. Projects in P.A. - II
PBA 589 Thesis Research
PBA 590 Thesis Writing
PLS 537 Poultry Management
PLS 537L Poultry Management
PLS 565 Agricultural Products Processing
PLS 565L Agricultural Products Processing
SPE 503 Children with Special Needs
PBIC/ELE Adds course for new certificate requirement
PBIC 1 credit hour - required for certification program
Env. Sci. Updates curricular offerings
Sch. Psy. Updates curricular offerings
MSF, PhD Adds new option in applied regression analysis
MSF, PhD Adds permanent option in this area
MSF, PhD Restores former course to inventory
MBA/MPAc Adds optional course to meet demand
History See justification. May be repeated.
History Adds new component to graduate program
History Adds new options to graduate program
History Restores former course to diversify graduate program
AGR Adds new option in general agriculture major
MBA Adds new core course
Music Part of new track in Piano Accompanying
Music Part of new track in Piano Accompanying
MPA Adds Ind. Studies in MPA program
MPA Adds second Ind. Studies in MPA program
MPA Adds thesis option with PBA prefix
MPA Adds thesis option with PBA prefix
AGR Adds new option for general agriculture major
AGR Required lab
AGR Cross-listed with PLS 465 for poultry emphasis
AGR Required lab
PBIC Designed for initial certification program
Course Changes
Course Title Type Notes
3/8/02
Updates title and course description
Change credit hours to one; count on degree
Change in course description
Change in course title and description
Change in course title and description
Change in course title and description
Change in course description - credit hours
Change in course description - may be repeated
Change in course title
Required lab
Change in course title
Required lab
Change in course title
Required lab
Change in course title
Required lab
Change in course title
Required lab
Change in course title
Required lab
Change in course title and description
Change in course title
Formerly PSC 500 - change prefix
Formerly PSC 505 - change prefix
Formerly PSC 510 - change prefix
Formerly PSC 515 - change prefix
Formerly PSC 520 - change prefix
Formerly PSC 525 - change prefix
Formerly PSC 530 - change prefix
Formerly PSC 599 - change prefix
Change title and description to reflect content
oo
3/8/02
RDG508
RDG534
SWK512
SWK517
Reading and Writing in Cont. Areas RDG/ELE
Practicum in Reading RDG/ELE
Human Behavior & Soc. Env. II MSW
Social Policy Analysis MSW
Change Change in course title and description
Change Change in course title and description
Change Change in course title
Change Change in course title and description
3/8/02
Stephen F. Austin State University
Revised Schedule of Debt Service
For the Fiscal Year Ending August 31, 2002
Total Requirements $5,333,365 $380,155 $844,800 $721,900 $447,488 $467,361 $365,600 $8,560,669
Total Sources of Funds $5,333,365
187,340
192,815
274,411
570,389 721,900
447,488
$466,561
800
$380,155 $844,800 $721,900 $447}488 $467,361
365,600
$365,600
$466,561
155,895
721,899
75,532
1,292,289
2,660,527
3,187,966
$8,560,669
* Estimate
>
&
Z
Appendix No. 3
STATE OFFICE of RISK MANAGEMENT
INTERAGENCY CONTRACT FOR
RISK MANAGEMENT & WORKERS' COMPENSATION COVERAGE
STATE OF TEXAS §
COUNTY OF TRAVIS § SORM CONTRACT # 02-A755
This INTERAGENCY CONTRACT is made and entered into by and between the State Office of Risk Management
(hereinafter referred to as "SORM"), a Texas state agency, acting by and through its Executive Director, and
Stephen F. Austin State University having its principal executive office at 1936 North Street (hereinafter referred to
as "COVERED AGENCY"), acting by and through its authorized representative, pursuant to authority granted to
them under TEX. GOVT. CODE Chapter 771, §771.003 et seq.
I. PURPOSE
1.1 The purpose of this INTERAGENCY CONTRACT is to state the terms and conditions under which
COVERED AGENCY shall receive risk management services and workers compensation coverage for its
employees in compliance with TEX. LABOR CODE Chapter 412, and Chapter 501.
II. DESCRIPTION OF SERVICES
2.1 COVERED AGENCY shall receive the following services and benefits from SORM in consideration of the
sums paid by the COVERED AGENCY:
A. Access to a Risk Management Manual suitable for customization as needed to fit the agency's
exposure environment.
B. Assistance in identifying property and liability losses, including workers' compensation losses
C. Assistance in reducing property and liability losses, including workers' compensation losses.
D. Assistance in the implementation of a comprehensive risk management program that meets
established guidelines.
E. Access to other lines of insurance, and insurance consultation services established by SORM
pursuant to TEX. LABOR CODE Section 412.0111.
F. Participation in the redistribution of the appropriation given to SORM to pay workers'
compensation losses as set out by 28 T.A.C. 251.519.
G. Workers compensation coverage for its employees in accordance with TEX. LABOR CODE
Chapter 501.
HI. DUTIES OF COVERED AGENCY
3.1 The COVERED AGENCY shall have the following duties under this INTERAGENCY CONTRACT:
A. Performance of all duties required of an employer under the Texas Workers' Compensation Act in
relation to its employees and covered injuries
B. Compliance with the regulations and policies of SORM relating to its risk management practices
and plans
C. Filing complete and timely reports as required by SORM including reports relating to losses,
injuries, insurance purchases, and insurance payments.
D. Timely payment of assessments for risk management and workers' compensation coverage.
21
IV. TERM
4.1 The term of this INTERAGENCY CONTRACT shall be from the date of execution and ending on August
31,2002, and shall govern services provided and losses paid for FY2002.
V. AMOUNT OF CONTRACT
5.1 The COVERED AGENCY shall pay SORM for the services provided, an amount assessed in accordance
with 28 T.A.C. §251.507.
5.2 The COVERED AGENCY'S assessment for FY02 is $839.675.73.
5.3 COVERED AGENCY will have no liability to SORM for risk management services or workers'
compensation losses in excess of the assessment during the covered fiscal year.
VI. TERMS OF PAYMENT
6.1 Payment of the sums due under this INTERAGENCY CONTRACT shall be made in accordance with
Comptroller's Accounting Policy Statement (APS-014).
6.2 Full payment must be received no later than 30 days after the date of this contract unless the COVERED
AGENCY has been approved to make payment in installments under 28 TAC §251.513(b).
6.3 Payment of the assessment amount in this contract must made from appropriate funding sources. The
assessment shall be paid from funds held or controlled by the COVERED AGENCY in the same
proportion as the composition of the salaries of the COVERED AGENCY'S covered employees in
accordance with GAA, 77th Legislature, article DC, section 6.37, subsection (g).
VIL MODIFICATION OF CONTRACT
7.1 Except when the terms of this INTERAGENCY CONTRACT expressly provide otherwise, any alterations,
additions or deletions to the terms hereof shall be by amendment in writing executed by both SORM and
COVERED AGENCY, dated subsequent to the date hereof.
7.2 It is understood and agreed by the parties hereto, that changes in state and federal rules, regulations or laws
applicable hereto may occur during the term of this INTERAGENCY CONTRACT and that any such
changes shall be automatically incorporated into this INTERAGENCY CONTRACT without written
amendment hereto, and shall become a part hereof as of the effective date of the rule, regulation or law.
COVERED AGENCY expressly agrees to comply with all applicable federal, state and local laws.
vm. notices
8.1 Any notice required or permitted to be given under this INTERAGENCY CONTRACT shall be sufficient
if given at the addresses set forth below or to any other address of which written notice of change is given:
SORM COVERED AGENCY
State Office of Risk Management Stephen F. Austin State University
Attn.: Executive Director 1936 North Street
P.O. Box 13777 PO Box 6078
Austin, Texas 78711-3777 Nacoedoches/TX 75962-0000
22
JX. CAPTIONS
9.1 The captions to the various clauses of this INTERAGENCY CONTRACT are for information purposes
only and shall not alter the substance of the terms and conditions of this INTERAGENCY CONTRACT.
X. SUCCESSORS AND ASSIGNS
10.1
provided for herein.
XI, VENUE AND GOVERNING LAW
11.1
This INTERAGENCY CONTRACT shall be binding upon and inure to the benefit of the parties hereto and
their respective heirs, executors, administrators, successors and their assigns, except as otherwise expressly
Venue of any court action brought directly or indirectly by reason of this INTERAGENCY CONTRACT
shall be in Travis County, Texas. This INTERAGENCY CONTRACT is made and is to be performed in
Travis County, Texas, and is governed by the laws of the State of Texas.
XII. ENTIRE AGREEMENT
12.1 This INTERAGENCY CONTRACT, including the Exhibits, embodies the final and entire agreement of
the parties hereto, superseding all oral or written, previous and/or contemporaneous, agreements between
the parties and relating to matters in this INTERAGENCY CONTRACT. No other agreements, oral or
otherwise, regarding the matters of this INTERAGENCY CONTRACT shall be deemed to exist or to bind
the parties hereto unless same be in writing, dated subsequent to the date hereof, and executed by the
parties hereto.
XIII. LEGAL AUTHORITY
13.1 The signer of this INTERAGENCY CONTRACT for COVERED AGENCY represents, warrants, assures
and guarantees that he or she has foil legal authority to execute this INTERAGENCY CONTRACT on
behalf of COVERED AGENCY and to bind COVERED AGENCY to all the terms, conditions, provisions
and obligations herein contained.
XIV. SEVERABILITY
14.1 If any clause or provision of this INTERAGENCY CONTRACT is held invalid, illegal or unenforceable
under present or future federal, state or local laws, then, and in that event, it is the intention of the parties
hereto that such invalidity, illegality or unenforceability shall not affect any other clause or provision
hereof and that the remainder of this INTERAGENCY CONTRACT shall be construed as if such invalid,
illegal or unenforceable clause or provision was never contained herein. It is also the intention of the
parties hereto that in lieu of each clause or provision of this INTERAGENCY CONTRACT that is invalid,
illegal or unenforceable, there be added as part of the INTERAGENCY CONTRACT, a clause or provision
as similar in terms to such invalid, illegal or unenforceable clause or provision as may be possible, legal,
valid and enforceable.
EXECUTED this the SO^ day of April . 2002, by SORM, signing by and through its Executive Director, duly
authorized to execute same and by COVERED AGENCY, acting through its duly authorized officials.
STATE OFFICE of RISK MANAGEMENT COVERED AGENCY
By: A
(DIGITIZED SIGNATURE)
Executive Director TITLE
23
Appendix No. 4
CERTIFICATE OF ADOPTION OF WIRE TRANSFER RESOLUTION
I, Michael Enoch, hereby certify that I am the Chair of the Board of Regents for Stephen
F, Austin State University, in good standing under the laws of the state of Texas. I further
certify that on Afrl\ 3o , 20 ox. . the Board of Regents of Stephen F.
Austin State University adopted the following resolution, and that such resolution
remains in full force and effect:
RESOLVED, that the employees of Stephen F. Austin State University, listed
below are hereby authorized and directed to execute the standard Wire Transfer
Agreement of Commercial Bank of Texas, N.A. on behalf of the University with
the Bank providing for requests for the transmission of funds belonging to the
University upon the terms and conditions set forth in said Agreement, and to
designate the authorized agents of this University for purposes of requesting wire
transfers and related matters on behalf of the University.
The authority conferred herein may be exercised dually by any two officers and
shall continue in full force and effect until written notice of revocation shall be
received by the Bank.
I further certify that the employee positions referred to in the foregoing resolution are
now held by the following persons, whose signatures appear after their name:
Authorized Signature
Authorized Signature
Authorized Signature
Title Authorized Signature
I have signed this certificate as Chair of the Board of Regents for Stephen F. Austin State
University.
Date: ~ 30- Signed:,
24
Appendix No. 5
Stephen F. Austin State University
Schedule of Budget Changes
December 14, 2001 to April 11, 2002
TOTAL 374,869
25
Appendix No. 6
Policies for Board Review
April 30, 2002
26
Faculty Workload A-18
Original Implementation: November 4, 1977
Last Revision: April 19, \999April 30, 2002
The primary responsibility of Stephen F. Austin State University is the provision of
undergraduate education of the highest quality to those students judged capable of
benefiting therefrom. The University has significant responsibilities for master s level
graduate education in the arts, sciences, humanities, and selected professional fields, with
unique responsibility for master s and doctoral level graduate education in forestry and
education. The criteria for admission to these programs are designed to provide the
University with evidence that the student is capable of meeting the institution s academic
expectations.
The University expects its faculty to be effective classroom teachers and to be accessible
to students who need assistance with formal class work and/or guidance in the pursuit of
independent learning.
In support of, and as an integral part of the teaching mission, all faculty are expected to
stay current in their fields of study and to engage in research, scholarship or creative
activity.
Effective educational programs are dependent upon continual review and assessment by
faculty, students, and academic administrators. Thus, all faculty are expected to be
knowledgeable of the curriculum in their own and other departments of the University
and to participate formally when called upon in the development and revision of
curricula.
It is the judgment of Stephen F. Austin State University that the foregoing responsibilities
and expectations can be met within the following workload guidelines.
Standards and Equivalencies
The standard teaching load at Stephen F. Austin State University is twelve semester
credit hours of instruction in organized undergraduate classes each long term semester.
The minimum load for each faculty member paid full-time from the appropriations item
"Faculty Salaries," excluding teaching assistants who are pursuing degrees, is nine
semester credit hours of instruction in organized undergraduate classes each long term
semester, with adjustments only as follows.
1. One semester credit hour of organized graduate instruction is equal to one and
one-half semester credit hours of organized undergraduate instruction.
2. One semester credit hour of teaching a large class (above 100) is equal to one and
one-half semester credit hours of organized undergraduate instruction.
PI
3. Where classes commonly meet more hours per week than the semester credit
hours granted (e.g., physical education, laboratory classes, and clinical classes) classroom
hours shall aggregate to a minimum of 18 for a full-time load.
4. Teaching credit for the direction of honors contracts, Master s theses and doctoral
dissertations shall be granted only during a fall or a spring semester and on the basis of
three semester hours of organized undergraduate instruction for the accumulation by a
given faculty member of either twelve students having enrolled in honors contracts, or
five thesis research (589) and thesis writing (590/591) courses or for three students'
having enrolled in Dissertation Writing (699) courses in all cases being assigned to the
faculty member in question provided that (1) the equivalency may be granted within
available funding and without adverse effect on academic departmental teaching
responsibilities, and (2) a given student enrolled in either 590/591 or 699 may be counted
no more than twice ~ once each in two different enrollment periods - for credit toward
the faculty member s cumulative total.
5. Studio art and studio music instruction shall aggregate to a minimum of 18 hours
per week for a full-time load.
6. Practice or student teaching supervision, clinical supervision, and intern
supervision shall aggregate to a minimum of 24 contact hours per week for a full-time
load.
Where a faculty member teaches in more than one of the adjustment categories noted
above, the teaching load shall be proportioned among the categories, but the faculty
member s teaching load must be equal to a/ least nine semester credit hours of instruction
in organized undergraduate classes. Where full-time faculty are paid partially from a
source of funds other than "Faculty Salaries," the minimum teaching workload shall be
directly proportioned to the percentage of salary paid from the appropriations item
"Faculty Salaries."
AH adjustments shall be approved by the Board of Regents of Stephen F. Austin State
University, within 45 days after the close of registration for each long term semester.
Exceptions to the foregoing limitations may be made as follows:
1. A reduced teaching load may be granted for a faculty member who is chair of a
department or head of a comparable administrative unit.
2. A reduced teaching load may be granted for extraordinary formal academic
advising or significant administrative responsibilities (temporary) relating to the
institution as a whole, e.g., Chair of the Faculty Senate. The total of such reductions shall
not exceed one three-hour undergraduate organized course or its equivalent for every
3,000 credit hours generated by the institution during the previous fiscal year.
P2
3. No exception shall be made for coaching activities of teachers who are also
athletic coaches.
The aforementioned exceptions may be granted only upon approval of the Board of
Regents of Stephen F. Austin State University.
Administrative Responsibilities for Monitoring and Reporting Faculty Workloads
Department Chair/Program Director:
1. It is the responsibility of the department chair or program director to assign
faculty workloads in accord with current applicable policy. Except as specifically
authorized, a faculty member s teaching assignment will be equivalent to the standard
teaching load of twelve or more semester credit hours in organized undergraduate classes.
2. It is the responsibility of the department chair or program director to prepare an
official report of the workload assignment of each faculty member teaching in the
department each semester according to an established calendar. The chair/program
director and each faculty member will by signature on the workload report certify by
signature that each workload assignment is in accord with applicable policy.
3. It is the responsibility of the department chair or program director to recommend
exceptions to the standard workload requirement and to provide such documentation as
necessary to justify that recommendation. Recommendations for exceptions must be
made judiciously.
Dean:
1. It is the responsibility of the dean of the college to monitor the work of
department chairs/program directors to assure that the University s workload policy is
being strictly implemented and accurately reported. By signature on the workload report
for each faculty member, the dean certifies that his/her responsibilities have been
executed.
2. It is the responsibility of the dean of the college to review all recommendations
from department chairs/program directors for exceptions to the standard workload and to
recommend to the Vice President for Academic Affairs their approval/disapproval.
Endorsements of exceptions must be made judiciously.
Vice President for Academic Affairs:
1. It is the responsibility of the Vice President for Academic Affairs to monitor the
procedures for reporting and certifying faculty workloads.
P3
2. It is the responsibility of the Vice President for Academic Affairs to forward one
copy of the faculty workload reports to the appropriate office for entry into the
University s data base and to have the original faculty workload reports filed for possible
future review.
3. It is the responsibility of the Vice President for Academic Affairs to see that the
Faculty Workload Report, Printout Number CMB 008, is prepared for review and action
by the Board of Regents of Stephen F. Austin State University.
President:
It is the responsibility of the President of the University to submit to the Board of Regents
the Faculty Workload Report, Printout Number CMB 008, for their review and action.
Source of Authority: Texas Education Code, sec. 51.401 et seq.; Board of Regents;
President; Vice President for Academic Affairs
Cross Reference: Faculty Handbook
Contact for Revision: Vice President for Academic Affairs
Forms: None
P4
Overload Assignments A-37
Original Implementation: February 27, 1978
Last Revision: January 19, 1999 April 30, 2002
Overload teaching assignments may be necessary to meet the University's teaching
obligations.
An individual who accepts an overload assignment must certify that the overload
responsibility will be fulfilled above and beyond the standard work-week for which
he/she has already contracted.
Overload compensation during a twelve month period may not exceed the limit sot by the
Board of Regents of the University.
Overload compensation generally is equal to an amount that is paid adjunct faculty
teaching the same course.
Source of Authority: Board of Regents, President, and Vice President for Academic
Affairs
Cross Reference: Faculty Handbook,
Compensation in Excess of Base Salary, Policy E-9
Contact for Revision: Vice President for Academic Affairs
Forms: None
P5
Academic and Professional Preparation A-49
Original Implementation: April 20, 1999
Last Revision: July 27, \999April30, 2002
The selection, development, and retention of a competent faculty at all academic levels is
of major importance in providing the students an education of the highest quality.
Recruitment and appointment procedures for faculty are specified in Index E-24A,
Faculty Search. Approved appointment titles are specified in Index E-01 A, Academic
Appointments and Titles.
Prior to selection, minimum standards for all faculty must be met and documented. Each
full-time and part-time faculty member teaching credit courses leading toward the
baccalaureate degree, other than physical education activities courses, must have
completed at least 18 graduate semester hours in the teaching discipline and hold at least
a master's, or hold the minimum of a master's degree with a major in the teaching
discipline. In exceptional cases, outstanding professional experience and demonstrated
contributions to the teaching discipline may be presented in lieu of formal academic
preparation. Appropriate justifications must be provided by the academic department and
college on an individual basis.
Each faculty member teaching courses at the master's degree level must hold the terminal
degree, usually the earned doctorate, in the teaching discipline or a related discipline. The
M.F.A. and M.S.W. may beare considered the-terminal degrees in their respective fields.
In other areas, a master's degree in the teaching discipline coupled with a doctoral degree
in a related discipline is considered appropriate. It is the responsibility of the department
and college to justify the master's degree, or master's in the teaching discipline coupled
with a related doctorate, as the terminal degree for faculty members teaching in those
disciplines.
All faculty members teaching courses at the doctoral degree level must hold the earned
doctorate in the teaching discipline or a related discipline. In unusual cases, graduate
faculty may be utilized who have demonstrated exceptional scholarly or creative activity,
or professional experience, but who may not possess the required academic credentials.
Such exceptional cases must be completely justified and documented by the department
and college.
Graduate teaching assistants who have primary responsibility for teaching a course for
credit and/or for assigning final grades for such a course must have earned at least 18
graduate semester hours in their teaching discipline, be under the direct supervision of a
faculty member experienced in the teaching discipline, receive regular in-service training,
and be evaluated regularly.
It is expected that the highest earned degree presented as the credential qualifying the
faculty member to teach is from a regionally accredited institution. If the degree is from a
non-regionally accredited institution within the United States or an institution outside the
P6
United States, the department and college must show evidence that the faculty member
has appropriate academic preparation.
Appropriate documentation includes official transcripts and, if applicable for
demonstrating competence, official documentation of professional and work experience,
technical and performance competency, records of publications, certifications and other
qualifications. All such documentation must be kept current and on file. Official
university files are maintained in the office of the Vice President for Academic Affairs.
Source of Authority: Vice President for Academic Affaire
Cross Reference: Faculty Handbook, Southern Association of Colleges and Schools;
Commission on Colleges; Criteria for Accreditation, 1998
Contact for Revision: Vice President for Academic Affairs
Forms: None
P7
Concurrent Enrollment Program A-50
Original Implementation: July 27, 1999
Last Revision: NmeApril 30, 2002
High school students with superior academic ability and achievement may be admitted to
Stephen F. Austin State University and enroll in college courses while completing their
high school studies. Students must demonstrate the capability to successfully complete
college studies.
The Concurrent Enrollment Program is open to high school students who have generally
completed three-fourths of the core high school graduation requirements and have
obtained a minimum grade point average of 85. The grade point average is calculated on
academic core courses and does not include such courses as band, choir, or physical
education. In addition, students must submit a minimum composite score of 1010 on the
SAT or 21 on the ACT. Students are also required to be exempt from or have passing
scores on all parts of the TASP test. A recommendation by the student's high school
principal or high school counselor must be submitted as well.
Source of Authority: Vice President for Academic Affairs
Cross Reference: General Bulletin
Contact for Revision: Vice President for Academic Affairs
Forms: None
P8
Distribution of Recovered Indirect Costs Distribution A-51
Original Implementation: October 26, 1999
Last Revision: NoneApril 30, 2002
Indirect costs, or Facility and Administrative costs, are those incurred for a common or
joint purpose which benefit more than one University department/activity, and which are
not readily assignable to a specific department/activity. They are sometimes referred to
as overhead costs. In some instances, grantors and funding entities agree to reimburse
the University for overhead expenses of conducting research, education and service
projects. This policy establishes guidelines for the use ofsuch eest reimbursements. #em
funding agencies for administrative and facility costs incurred by Stephen F. Austin State
University for the sponsorship of research, education and service projects.
The Texas Education Code, Chapter Section 145.001, provides that recovered indirect
costs can be retained by sJJtate universities according to the provisions of the General
Appropriations Act. It also provides that at least 50 percentjms half (50%) of the
recovered costs be expended in support of research activities, and the remaining 50%
funds can be used for general institutional
purposes, paying overhead costs. The revenue from indirect cost reimbursements to
Stephen F. Austin State University will be allocated annually as follows:
1. To the Office of Research and Sponsored Programs (ORSP) an amount sufficient to
cover the total actual costs of operations.
2. Thirty percent (30%) of any remaining revenue (after Step 1) to the ORSP to be
distributed to academic units that generated the recovered indirect costs. Such units
shall expend the funds for projects encouraging further research, including, but not
limited to:
Recovered indirect cost funds used to enhance the university s research efforts may be
expended for, but are not limited to, the following purposes:
<l conducting pre-grant feasibility studies
b. preparing competitive proposals for sponsored programs
c. purchasing capital equipment directly related to expanding the research capability
of the
institution?; and
<L research or project administrative costs not covered by the funding entity
3. Any remaining funds shall be expended to support research and sponsored programs
at Stephen F. Austin State University according to the provisions of the Texas Education
Code, Section 145.001.
P9
Revenue from recovered indirect costs shall be allocated first to cover the total cost of
operating the Office of Research and Sponsored Programs (ORSP) during the fiscal year
(September 1 through August 31). Thirty percent of tho revenue remaining after this
allocation shall be provided to the ORSP to be distributed the following September to the
academic units that generated the indirect costs, subject to use for research efforts as
outlined above. The ORSP shall make procedure for distributions' to academic unitsjas ef
the recovered indirect cost funds allocated to ORSP for distribution to the academic units
shall be recommended by the
University Research Council and approved by the Vice President for Academic
Affairs. The distributions will be made at the close of each fiscal year, based upon the
previous year s indirect cost reimbursements. No allocations to ORSP will be made to
academic units in any year in which the total indirect costs recovered falls below are less
than the actual amount expended by the ORSP_OfficQ of Research and Sponsored
Programs.
Source of Authority: Texas Education Code, Chapter Section 145.001; Vice President
for
Academic Affairs; Board of Regents
Cross Reference: None
Contact for Revision: Associate Vice President for Graduate Studies and Research
Forms: None
P10
Food, Drink, and Tobacco B-8
Original Implementation: December 21,1982
Last Revision: January 19, \990April 30, 2002
The provisions of the policy for Use of University Facilities govern the use of all
buildings, facilities, equipment and grounds, hereinafter referred to as facilities, under the
control of Stephen F. Austin State University. That policy provides that the University
may establish additional procedures for the reservation and use of specific facilities;
therefore, the following provisions apply to regulations on use of food, drink, and tobacco
in the Library, classrooms and laboratories.
Eating, drinking of beverages, and use of all tobacco products ordinarily is prohibited in
the public areas of the Steen Library and in all indoor classrooms and laboratories. Under
extraordinary circumstances and with advance approval of the appropriate academic
dean, eating or drinking of beverages (but not the use of tobacco products) may be
permitted, provided such permission does not conflict with law.
Source of Authority: Board of Regents, President, Vice President for Academic Affairs
Cross Reference: Faculty Handbook, Tobacco Products, Policy D-35.5
Contact for Revision: Vice President for Academic Affairs
Forms: None
Pll
Budget Change and Additional Appropriation C-4
Original Implementation: Unpublished
Last Revision: January 19, \999-April 30, 2002
A "Budget Change and Additional Appropriation11 form is used to transfer budgeted
funds from one budget category to another within an account, from account to
account, used to request funds to supplement existing budgets, and may be used to
transfer funds between accounts. In addition, the form may be used to request a
budget change. If a departmental income account s actual revenue exceeds its revenue
estimate, a department may request a budget revision to increase its revenue
estimate and expenditure budget. All budget changes in excess of $1,000 require
approval of the Vice President for Business Affairs and the President, and budget changes
in excess of $50,000 require approval of the Board of Regents.
The "Budget Change and Additional Appropriation" form must be completed by the
originator and approved at appropriate division levels. After division approval, the
form will be sent to the budget office. The request will be reviewed, and if appropriate,
approved and recorded. If additional information is needed, the originating
department will be contacted.
Account managers should verify that the transaction has been recorded in the accounting
system.
Source of Authority: Board of Regents, President, Vice President for Business Affairs
Cross Reference: None
Contact for Revision: Director of Financial Services
Forms: Budget Change and additional Appropriation form (available in Budget Office)
P12
€ftsfr-Receipts and Deposits C_5
Original Implementation: Unpublished
Last Revision: July 27, 1999April 30, 2002
Receipts
The University must account for all €ash-sales and receipts, rmh 00100 tickets admiral]
tickets and student foe receipts mu3t bo accounted foi. Employees accepting payment of
any kind, for any reason, collecting fees or other charges 01 muking any authored tail
sale-must issue te-each fnm&asetpayer for each caoh sale-an official University easfe
receipt in a form approved in advance by the Controller. . Unless otherwise authorized
in advance and in writing by the Viu, President for p^iueco Affairs, all caJi ,aL,
rsnoiptp. (pyp»pt cnoh rcgictcr tickctc'and admiccion ticket-/) ami
show the name of th
ish sales ticketo must
Caoh registers uocd fo
unit price, and total,
.lmborcd oalco tickets
showing the amoi
approved as to fo
indicate the Univ
it of the oale. All adi
President fo
' pre numbered, and
;ntal receipts must
omer Brycc Stadium, University
id by the rental foe;
Cash registers used for recording sales must be equipped to issue numbered sales
receipts showing the amount and description of the sale. Departments authorized by the
Vice President for Business Affairs to collect/M«*easfe, but which do not have cash
registers, will use an official receipt book issued by the University Business Office
These receipts are to be handwritten in ink by an authorized employee The receipt book
ifl pro numbered and contains a while original, and a feieen and yellow c J^TbT
perseaemployee wntmg-issuing the eash-receipts must:
• complete the receipt by entering detailed information in every fr/tm'r,enter the date
*±rim*± ^•p~"iyQQ ftlC QHlOlint of DClVmC ' ' ' '
Center mooting rooms, etc., and the period oft
, - . . . Jid a complete
sign the receipt, and issue
give the white original to the payee the original receipt.
cription of the sale
The green copy will bn submitted to tho Uimu.it> The Business Officcappropriate copy
of the receipt should be sent to the University Business Office with the appropriate
deposit (see Deposits, below). -The non-perforated'yellew-copy of the receipt will
remain in the receipt book.
Receipts should never be altered. If a correction change must be madm necessary veid
the original receipt must be voided {with aielttde-explanation noted) and issae-a new
receipt issued. -The original of the Staple white original of the voided receipt should be
sef, to groon copy and prosont both to the University Business Office along with the copy
of the new receipt. Novor discard a voided receipt.
All receipt books must be available in the department for audit.
P13
Sales lax
Departments are responsible for collecting applicable sales tax and reporting it to the
University Business Office on the Deposit Summary form.
Deposits
Some University departments are authorized to make deposits directly to the bank via
courier service provided by the University Police Department (UPD). These departments
are:
University Business Office, Bookstore, Ticket Office, University Center Business Office,
Vending, and Athletics. All other departments will hand-deliver their deposits to the
University Business Office, which will then incorporate the funds into the University s
main daily deposit.
fees and other charges collected, proceeds of cash sales, and all each received (including
cash ovcrageo) from other sourcco muot be dcpooitcd promptly in the BuGinoss Office. No
department may use any such collected funds for any purpose prior to depositing the
funds in the University Business Office.
Each department that makes deposits directly to the bank via UPD courier shall hand-deliver
the Deposit Summary form to the University Business Office on the deposit date.
Immediately after the deposit is made, the UPD courier will hand-deliver the University s
copy of the deposit slip to the University Business Office. There, the deposit slip will be
compared to the Deposit Summary form to verify they balance. A University Business
Office teller will then enter the deposit data into the University s online Financial
Records System (FRS).
The University Business Office providcG c£aeh department that mak^ing deposits to the
Universitv Business Office will be provided with two lockable deposit bags and keysa key
for each bag. Receipts greater than $25 must be deposited in the Business Office no later
than the next working day. Receipts lcoo than $25 muot be deposited within four days.
When Theet deposit is prepared by the department shall prepare the Deposit Summary
form and place it in the deposit bag with the green receipt copies and the cash, and
checks, original credit card receipts, and the appropriate copy of the handwritten
receipts, should be The locked in the bag will then be hand-delivered to the University
Business Office by a. departmental representative. The representative will leave the
deposit with the teller, and sign for and take the empty deposit bag from the previous
deposit. Subsequently, T/he University Business Office teller will verify that the gFeea
receipts and the funds balance^ and The teller will enter the deposit data into
^Vindicating the amount of the deposit received, date received, and the beginning and
ending receipt numbers. The teller will lock the empty bag and store it until the
departmental representative returns with another deposit
Departments may view the applicable account(s) in FRS to confirm the deposit data
entered by the University Business Office. Representatives from the department making
the deposit will sign for and pick up a deposit bag from the previous deposit.
P14
Representatives of departments depositing funds in the Business Office should verify that
the deposit entered by the University Business Office is correct.
All funds (including overages) must be deposited promptly. Receipts of $25 or more must
be deposited no later than the next working day. Receipts less than $25 must be
deposited within four working days. Checks must be endorsed with the University stamp
immediately upon receipt. No department may use any funds for any purpose prior to
depositing them.
Source of Authority: Vice President for Business Affairs
Cross Reference: None
Contact for Revision: Controller
Forms: www.3fasu.edu/controllor/afa idLhtndOfficial University Receipt; Deposit
Summary
P15
Best Value Procurement C-7
Original Implementation: January, 1988
Last Revision: October 23, 200lApril 30, 2002
Stephen F. Austin State University purchases goods and services on a best value basis
including 1) competitive bidding; 2) competitive sealed proposals; 3) catalog purchase; 4)
group purchasing; or 5) open market contract.
In determining best value, the University shall consider:
1) the purchase price;
2) the reputation of the vendor and of the vendor s goods or services
3) the quality of the vendor s good or services;
4) the extent to which the goods or services meet the University s needs;
5) the vendor s past relationship with the University;
6) the impact on the ability of the University to comply with the laws and rules
relating to historically underutilized businesses and to the procurement of goods and
services from persons with disabilities;
7) the total long-term cost to the University of acquiring the vendor s goods or
services;
8) any other relevant factor that a private business entity would consider in selecting
a vendor; and
9) the use of material in construction or repair to real property that is not proprietary
to a single vendor unless the University provides written justification in the request for
bids for use of the unique material specified.
The following limits are established for competitive bidding and catalog purchase
solicitations:
a. $0 up Procurement of goods and services from persons with disabilities (TIBH)
must be considered when using state funds
b. $0 - $5000 Printing Requires 2 bids when using state funds
c. $0 - $5000 All other products and services Contract negotiation of best value
P16
d. $5000.01 - $25,000 Minimum 3 informal bids required; minimum 50% HUB
vendors including one woman-owned and one minority-owned
e. $25,000.01 - $49,999.99 Minimum 5 formal bids required; minimum 50%
HUB vendors including one woman-owned and one minority-owned; Texas Marketplace
posting required.
f. $50,000 - $99,999.99 Minimum 5 formal bids required; minimum 50% HUB
vendors including one woman-owned and one minority-owned; Board of Regents
approval required; Texas Marketplace posting required.
g. $ 100,000 and greater Minimum 5 formal bids required; minimum 50% HUB
vendors including one woman-owned and one minority-owned; HUB Subcontracting
Plan required; Board of Regents approval required; Texas Marketplace posting required
The University may use the process established in Government Code, Title 10, Subtitle
D, Subchapter C, Section 2156 for the acquisition of goods and services by the
competitive sealed proposal process.
a. All competitive sealed proposals shall include HUB vendors of any gender and
ethnicity when identified as providing the good or service identified.
b. Texas Marketplace posting required for all procurement opportunities expected to
exceed $25,000.
c. All competitive sealed proposals expected to exceed $50,000 require Board of
Regents approval.
d. All competitive sealed proposals expected to exceed $100,000 require Board of
Regents approval and the submission of a HUB Subcontracting Plan.
The University may purchase goods or services through group purchasing programs.
a. All group purchases exceeding $50,000 require Board of Regents approval.
b. All group purchases exceeding $100,000 require Board of Regents approval.
Emergency Purchases
An emergency purchase is defined as the purchase of goods or services that are so badly
needed that the agency will suffer financial or operational damage if they are not secured
immediately.
Orders less than $5000 are not considered emergencies.
Orders exceeding $5000 should be bid when sufficient time exists.
P17
Orders exceeding $25,000 require Texas Marketplace posting.
An emergency is defined by the answer to the following questions:
a. What is the emergency and/or what caused the emergency?
b. What financial or operational damage will occur it needs are not satisfied
immediately?
c. Why could the needs not be anticipated so that proper procedures could be
followed?
Exempt Purchases
The following purchases are exempt from competitive bidding. Submission of a purchase
requisition and other rules may apply.
a. Classified Advertising
b. Hotels and Conference Rooms
c. Conference Expense; expenses related to conference room services such as
audio/visual/network and food services, (does not include goods purchased for attendees
or transportation services.)
d. Moving Expenses (employee) — See Policy C-21 Moving Expenses
e. Student Travel; expenses related to student travel
f Library materials for Stephen F. Austin State University Libraries, in accordance with
Gov t Code 2155.139, when such exemption represents the best value to the University
g. Membership fees and dues
h. Newspaper and magazine subscriptions, books, videos and software direct from the
publisher
i. Freight
j. Intra-agency payments
k Rental of exhibit space; i.e., booths for display purposes
I. Goods and services provided by the Texas Department of Criminal Justice
m. Goods and services provided by the Texas Industries for the Blind and Handicapped
n. Internal Repairs
o. Purchases from Federal agencies
p. Utilities
q. Goods and services for an Organized Activity (Early Childhood Lab, Beef Farm, Dairy
Farm, Poultry Farm, Swine Farm), when such exemption represents the best value to the
University
r. Purchases from other State Agency contracts, when such exemption represents the best
value to the University
Bid Submission, Bid Opening, and Tabulation
P18
a. Bid Submission
1. Prospective bidders may request specific bid invitations from the Purchasing
Department at any time prior to the bid opening;
2. A bidder may withdraw its bid by written request at any time prior to the bid
opening date and hour;
3. A bid received after the time and date established by the bid invitation is a late bid
and will not be considered;
4. A bid received which does not contain adequate bid identification information on
the outside of the envelope will be opened to obtain such information and will then be
processed as any other bid. If the incorrect information on the envelope causes the bid not
to be considered in making an award, the bid will be considered invalid and rejected;
5. Bids may be submitted by telefacsimile (fax). The telephone number for fax bid
submission will be identified in the solicitation; no other number may be used for bid
submission. Bids submitted by fax need not be confirmed in writing, but must comply
with all legal requirements applicable to formal bids. If all or any portion of a bid
submitted by fax is received late, is illegible, or is otherwise rendered non-responsive due
to equipment failure or operator error, the bid or the applicable portion of the bid will not
be considered. The university shall not be liable for equipment failure or operator error,
nor will such failure or error require other bids to be rejected or the bid invitation to be'
re-advertised.
6. Bids by telegram are not allowed;
7. An unsigned bid is not valid and will be disqualified;
8. A bidder or department may request, in person at the bid opening, that bids be read
aloud. No bid shall be required to be read aloud at any time other than during regular
working hours and days;
9. When formal bids are required, bids may not be taken or accepted by telephone;
10. If an error is discovered in a bid invitation, or agency departmental requirements
change prior to the opening of a bid, the Purchasing Department will transmit an
addendum correcting or changing the specifications to all bidders originally listed on the
transmission list for that bid invitation. Bids will not be rejected for failure to return the
addendum with the bid, if the change is noted on the bid or the product or service
specification would not be changed by the addendum;
b. Bid opening and tabulation.
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1. All bid openings conducted by the Purchasing Department shall be open to the
public.
2. Bid opening dates may be changed and bid openings rescheduled if bidders are
properly notified in advance of the opening date.
3. If a bid opening is canceled, all bids which are being held for opening will be
returned to the bidders.
4. All bid tabulation files are available for public inspection. Bid tabulations may be
reviewed by any interested person during regular working hours at the offices of the
Purchasing Department. Employees of the university are not required to give bid
tabulation information by telephone.
Source of Authority: Texas Education Code, Chapter 51.9335(a) (b); President; Vice
President for Business Affairs
Cross Reference: Items Requiring Board of Regents Approval, Index D-20.5;
Historically Underutilized Businesses, Index C-16.5
Contact for Revision: Director of Purchasing and Inventory
Forms: None
P20
Moving Expenses C_21
Original Implementation: December 1988
Last Revision: August l,200Q4pri/ 30, 2002
Payment for actual moving expenses of newly hired employees may be made from non-appropriated
funds. However, payment of moving expenses is not an entitlement. It is an
option to be agreed between the University and the prospective employee in advance.
Prior approval of the University President is required.
Moving expenses to individual to bo employed by the Univoraity may not be paid fiom
appropriated funds. Payments from non appropriated funds must be appio ved, in
advance, by the President and made in compliance with prevailing IRS regulations.
Moving expenses can be paid by either of two methods:
• Direct payment to vendor (preferred method)
• Reimbursement to new employee
The Payroll Office will coordinate all payments for moving expenses, regardless of which
method of payment is used. Payroll forms must be completed before any moving expense
can be processed for payment.
Direct payment to vendors, such as to professional moving companies, will be made by
the Accounts Payable Office upon receipt of invoice. Reimbursement to the employee
will be made by the Payroll Office upon receipt of documentation (e.g., paid receipts and
invoices).
The Payroll Office personnel will review all moving expenses (taxable and non-taxable)
prior to payment. Payment of taxable amounts will be subject to tax withholdings and
year-end W-2 reporting, in accordance with current Internal Revenue Service
regulations.
Moving expenses will bo paid through payroll.
Source of Authority: President
Cross Reference: None
Contact for Revision: freside&tController
Forms: None
P21
Purchases from Employees C-27
Original Implementation: Unpublished
Last Revision: April 18,2000 30, 2002
No purchase of any kind shall be madcThe purchase of PRODUCTS from any officer or
employee of the State of Texas or any of its agencies is prohibited unless the price is
equal to or less than that which can be obtained from any other known and ethical source,
regardless of the dollar amount. Possible conflicts of interest are to be avoided whenever
possible.
Documentation showing comparative or bid pricing from a minimum of two other sources
is required on any Procurement Card purchase, LPA, Purchase Order, or voucher
submitted for payment to an employee of the State of Texas or any of its agencies.
A request to purchase SERVICES from anv officer or employee of Stephen F. Austin State
University must be initiated by submitting an additional compensation form to Human
Resources. The request will not be considered unless the service being performed is
significantly different from the employee's regular duties. See Policy E-9 Compensation In
Excess of Base Salary.
Source of Authority: Vice President for Business Affairs
Cross Reference: NoftePo/zcy E-9 Compensation In Excess of Base Salary
Contact for Revision: Director of Purchasing and Inventory
Forms: None
P22
Special Purchases ^.35
Original Implementation: Unpublished
Last Revision: January 25, 2000April 30, 2002
The following items require special consideration for proper processing:
1. Advertising copy (radio spots, newspaper ads, billboards, etc.) should be
submitted to the Director of Public Affairs for approval prior to release (see Policy D-39
University Publications)
2- Agency Account Purchases should be made and submitted for payment on
an SFA Purchase Voucher to Accounts Payable. Agency accounts are subject to state tax.
3- Consultant Contracts. The rules are numerous and complicated. Review the
Professional and Consultant Services Policy, C-45, carefully before making any
commitment on behalf of the University.
4- Purchases from Employees. Any payments for SERVICES made to a current
employee or an individual employed during the past 12 months is to be submitted on an
additional compensation request form. Any purchase of GOODS from a current
employee must be submitted through the requisition process and must comply with
Policy C-27 Purchases from Employees.
5. Entertainers. See Professional Services.
6. Food Purchases. All purchases of food must be submitted on a Purchase
Requisition and must be certified by the account manager in accordance with Policy C-13
Food Purchases.
7- Guest Sneakers. Lecturers. Instructors. Artists, Musicians. See
Professional Services
8. Insurance. Purchase of insurance is to be submitted on a Purchase
Requisition. As a general rulo, payments for insurance may not bo made from State
funds. However, specific oxecptions may bo permitted and/or required. Specific
insurance requirements should be brought to the attention of the Safety and Risk
Management Officer.
9- Lease of Real Property. The rental or lease of real estate requires approval of
the Vice President for Business Affairs. State funded rentals or leases require approval of
the Facilities, Construction, and Space Management Division of the General Services
Commission. Such issues as access to the handicapped, fire safety, and the availability of
other space on a competitive basis will be considered.
P23
10- Institutional-Memberships in professional organizations require approval
by the appropriate vice president and/or the President. Memberships with subscriptions
sh&uteare to be submitted on a "Purchase Requisition". Other memberships may be
processed on a SFA Purchase Voucher. (See Policy C-17 Institutional Memberships)
11. Moving Expenses are taxable income and should be submitted through the
Payroll Department. (See Policy C-21 Moving Expenses)
12. Printing. University Printing Services is to be utilized to the extent possible .
for printing and duplication. All official University publications require editorial approval
prior to printing regardless of the source of printing services. (See Policy D-39 University
Publications)
13 • Professional Services. Review the Professional and Consultant Services
Policy C-45 carefully before making a commitment on behalf of the University.
14- Proprietary Purchases. Purchase requisitions which are submitted for items
to be purchased for a single brand and/or from a single vendor shall include a Sole
Product/Sole Source Justification Form, which is available from the Purchasing
Department. See Policy C-26 Proprietary Purchases.
Source of Authority: Texas GovornmcntEducation Code, Title 10, Subtitle D, Chapters
51.9335(a)-(b) 2151 through 2176, 2254 and General Appropriations Act; Board of
Regents; Vice President for Business Affairs; President
Cross Reference: None
Contact for Revision: Director of Purchasing and Inventory
Forms: Purchase Requisition (See Policy C-30 Purchase Requisition); State of Texas
Purchase Voucher (available in University Printing Services); Sole Product/Sole Source
Form (available from Purchasing)
P24
Asbestos Removal D_5
Original Implementation: July 12,1988
Last Revision: October 26, 1999 April 30, 2002
Stephen F. Austin State University provides for the training of certain University personnel
the establishment of an inspection and abatement program, and maintenance procedures
relating to asbestos in University buildings and facilities. The University's objective is that
all personnel who may work in an area with asbestos or materials which contain asbestos be
informed of the history of asbestos, its past and present use, health affects, and remedial
action necessary to meet current regulations and to maintain a safe work environment.
/. PurposeTho purposes of this policy aro to provide a plan for: 1)
A. identification and immediate removal of any asbestos-containing material
that is in a friable state by accredited, competent, trained personnel.
B. f-2)-aStrict enforcement of OSHA, EPA, NIOSH, NESAPHS, and the Texas
State Health Department regulations and guidelines to ascertain as well as
possible that no one is exposed to an asbestos hazard.
C ; and, 3) cContinuance of an on-going program to maintain asbestos-containing
material in a safe condition and remove and/or encapsulate this
material as funds are available.
?• . Tho duties and responsibilities of the Asbestos Program Manager include the
following.
4-A. The Asbestos Program Manager (APM) must be licensed by the Texas State
Health Department as an Asbestos Inspector, Management Planner, and must
satisfactorily complete the appropriate examination administered by the
Environmental Protection Agency. The APM will stay abreast of all pertinent
regulations regarding asbestos.
2tB. The APM will establish a training program to be completed by all University
employees who might reasonably be expected to come into contact with
asbestos material during the performance of their University employment.
3tC. The APM will establish guidelines for supervisors who will provide periodic
reminders to employees (following completion of the initial training program)
of the employees' duty to inform their supervisor when any material
containing asbestos becomes friable or may become friable due to daily wear-and-
tear, roof leaks or maintenance.
4rD. The APM will inspect all University buildings and facilities twice each year to
determine the condition of any asbestos-containing materials. If need exists
bulk samples or air samples will be taken. '
fc/. Each inspection conducted will be documented on the standard work
order form and filed in its respective building folder.
bz2. Upon completion of these periodic inspections an updated composite
letter recommending any remedial action or relevant information will
be forwarded to the Vice President for Business Affairs, Physical Plant
P25
Director, and any other applicable administrator or director for their
information and future planning.
5?E. The APM will maintain two current files, located remotely from each other,
on all University buildings and facilities containing any form of asbestos at
1% or above. It will be the responsibility of each maintenance crafts
employee to notify his/her supervisor any time a question arises relating to
work which may involve contact with suspected asbestos materials, and when
the work requirements listed below are anticipated.
€fc/. a wall, ceiling, floor, or partition is to be penetrated, scored, drilled,
refinished, or otherwise altered.
pipe insulation is removed, damaged, or altered.
boilers, chillers, hot water tanks, heat exchangers, valves, and piping
are repaired, changed, or altered in a way that may affect the
insulation.
painting or paint removal is done to a surface that could possibly
contain asbestos.
//, Implementation
If at anytime, an employee is working around suspect material, they are to stop
immediately and notify their supervisor. The supervisor will notify the Asbestos
Program Manager so that records may be researched and an approval to continue
work may be secured. Under no circumstances is an employee to work in an unsafe
condition or environment.
Contractors working on University property must comply with the same guidelines
listed above. In addition, contractors must secure approval from the APM prior to
beginning work and must consult the APM when any question or potential problem
arises.
Source of Authority: Vice President for Business Affairs
Cross Reference: None
Contact for Revision: Safety Director
Forms: None
P26
Emergency Management Plan D-l 1
Original Implementation: November, 1986
Last Revision: October 26, \999April 30,2002
An Emergency Management Plan has been adopted to guide the response of appropriate
individuals to potential emergencies occurring on the campus of Stephen F. Austin State
University.
I. Authority and References
A. Authority for implementation of the Emergency Management Plan rests with
the President of Stephen F. Austin State University.
B. References
1. Article 51.210 and Article 51.203 of the Texas Penal Code.
2. The Texas Emergency Disaster Act of 1975, as amended (Article
6889-7, Vernon's Civil SSttaattuutteess))..
3. The Texas Emergency Management Plan, and Annex L - Texas
Department of Health.
II. Purpose
The purpose of this plan is to provide the necessary guidelines, procedures and
instructions for implementing emergency operations at SFASU. Emergency
operations will utilize the existing University organizations, with aid as necessary
from city, state, and federal governments.
HI. Scope
This plan constitutes the general guidelines for personnel of the University and for
such other departments or individuals as may come under the direction and control of
the University while engaged in activities intended to mitigate the harmful effects of
accidents or natural disasters. Further, this plan provides guidelines for response to
such occurrences. F
This plan is intended to stand alone or to complement other plans and provisions of
the Texas Emergency Management Council and of local government. Provisions of
this plan that are not specific to the activities of the University, have been included
tor purposes of clarity and their presence here is not intended to supersede or abrogate
the provisions of the Texas Emergency Disaster Act of 1975.
IV. Situations and Assumptions
A. Situations
The University is an autonomous community of approximately 13,000 people
surrounded by a city of approximately the same size. The University is
responsible for providing law enforcement and internal distribution of utility
services to the University community on a day-to-day basis.
P27
B. Assumptions
1. The University is more knowledgeable about its facilities than are
other agencies.
2. In the event of a disaster, the University may be dependent upon its
own personnel and resources in the interval prior to the arrival of help
from the usual sources.
3. In the event that the University is not affected by the primary disaster,
its personnel and resources may be available to supplement and
support local services.
V. Direction and Control
A. Routine organization (See University organizational chart.)
B. The organization of the Emergency Operation Center (EOC) will vary from
the routine structure as follows:
1 • The location of the primary EOC will be designated by the Director of
the EOC upon activation of this plan after consideration of the nature
of the emergency.
2. The secondary EOC may be in the University Police Department.
3. The EOC Director will be designated by the President of the
University and he, or his designee, must be present in the EOC as long
as the plan is activated. He will serve as the official source of
information to the University response personnel and will represent the
University in the coordination of activities with other agencies. To aid
the EOC Director, representatives of those who are assigned
responsibilities in Section VI will be present in the EOC, as needed, to
record and document incoming information and to dispatch
information to the appropriate personnel. The EOC staff will
coordinate requests for service and assignment of resources.
C. Warning and Notification
This plan will be implemented by the President of the University when
information is received from a credible source concerning a potential or actual
disaster that requires a positive response by the University. In the absence of
the President, the provisions of the President's Line of Succession", in section
VII of this policy will determine the line of authority applicable to the
implementation of this plan. Information received shall be verified and
evaluated to determine the response required and the division having
responsibility for such action. The individual who evaluates the information
must have a thorough understanding of the capabilities and responsibilities of
each department of the University. An up-to-date listing of persons to be
notified during duty hours, after duty hours, weekends and holidays shall be
available to the University Police Department dispatcher. The prioritized list
of individuals to be called will consist of a name and at least two alternate
names along with office and home phone numbers. Changes in the list shall
P28
be submitted to the Chief of the University Police Department (UPD). The
notification procedure is as follows:
1. The UPD will maintain the callout list and make the initial
notification.
2. The UPD will initially dispatch personnel as necessary until the EOC
is established, then control will shift to the Director of the EOC who is
responsible for emergency management.
3. Major problems will be reported to the EOC.
D. Public Information
All public information shall be provided by or coordinated with the Director
of Public Information. The designation of a single University spokesperson
provides a single point of contact for persons seeking information and
provides a single point through which information is released.
VI. Assignment of Responsibilities
A. University President
The President or his designee is the Director of the Emergency Operation
Center and shall be responsible for delegating duties to the other staff
members as the emergency situation dictates.
B. University Police Chief
The Police Chief is responsible for furnishing and directing the manpower
necessary to maintain security in the affected areas. He will maintain traffic
control, preserve law and order, direct search and rescue operations, and
provide communication between the scene of the emergency and the EOC.
C. Director of the Physical Plant
The Director of the Physical Plant is responsible for coordinating requests for
§ supplies and personnel and for making deliveries to the emergency area. He
will discontinue and restore utility services as conditions dictate, clear debris
and restore buildings to functional use, when it is determined that the
buildings are safe.
D. Director of Auxiliary Services
The Director of Auxiliary Services is responsible for providing meals for
students and other University personnel as conditions dictate and will
coordinate the use of the University Center facilities as directed by the
President or his designee.
E. Director of the University Health Clinic
The Director of the University Health Clinic is responsible for determining the
medical needs, arranging for emergency medical supplies, and the
P29
establishment of First Aid Stations in or near the affected area, but clear of
immediate danger.
F. Director of University Public Information
The Director of Public Information is responsible for the timely and accurate
dissemination of information to the news media. He will establish an
emergency telephone information center to inform students' parents as
necessary, and arrange for photographers to document the disaster.
G. Director of Safety
The Director of Safety is responsible for providing the Director of the EOC
with specific information about facilities and existing conditions existing
wh*eh-relate/«£ to the emergency. He will work with the city fire department
and University police when evacuation is warranted. He will assure that
facilities and buildings are safe before they are restored to service or
occupied.
H. Director of Hazardous Materials Control and Radiological Safety
The Director of Hazardous Materials Control is responsible for monitoring of
radiation sources, providing the Director of the EOC with information about
locations of hazardous and toxic materials on campus, and to serve as
consultant to the Director of the EOC.
I. Director of Housing
The Director of Housing will be responsible for the relocation and housing of
students. e
VII. Line of Succession
To insure continuity of University activities during threatened or actual emergencies
the following line of succession for EOC command is established as follows:
Dr. Roland Smith, Vice President for Business Affairs;
Dr. Janollc Ashley, Vice President for Academic Affairs;
Dr. Baker Pattillo, Vice President for University Affairs;
Dr. Jorry Holbcrt, Vice President for University Advancement.
A list of the Line of Succession for the other positions on the EOC staff will be
provided by the appropriate directors and be appended to the emergency callout list.
VIII. Support
Request for assistance, including activation of the Texas National Guard or other
military assistance, will be made by calling the State Disaster District Headquarters
located at the Department of Public Safety Disaster District Headquarters, Region
Sub 2B office in Lufkin, telephone (409956)634-5553. In the event that the State
P30
Disaster District Headquarters cannot be reached, the request for assistance can be
made to the local Department of Public Safety Supervisor, telephone (936) 560-6528,
IX. Outdoor Warning Siren
A. Locations
1. Sunset Cemetery on North Street
2. Fire Station 1 on North Street
3. Baseball Park on Old Tyler Road
4. Durst Street @ Reedy Street
5. Fire Station 3 on OldLufkin Road
6. Temple Park on Martin Luther King
7. Center Highway @ East Oak Lane
8. Stephen F. Austin Maintenance Facility
9. Fire Station 4 @ Nacogdoches High School
10. Power Street Pump Station
B. Sirens tested 1st Monday of the month at noon.
C Sirens sounded if the city is to be impacted by:
1. A Severe Thunderstorm and warning by National Weather Service is
placed
2. A Tornado Warning is issued by National Weather System and the City
is in its path.
3. A flooding situation and the Emergency Management Team feel that a
warning should be issued.
4. A hazardous materials event has placed a section of the community in
danger.
D. Procedure
1. Take shelter inside unless Authorities are directing action.
2. Channel 14 and local radio stations will broadcast information.
X. iXr Emergency Action
The various types of disasters, related terms, and an outline of general actions are
defined for each threat. Each stage of a potential disaster is assigned a condition
status number as follows:
A. Condition 4 will refer to normal operating conditions when daily work routine
is not interrupted by disaster or impending emergency situations. No action is
necessary.
B. Condition 3 will refer to a severe weather watch established by the U.S.
Weather Service. Such a watch may be issued for any of the following
conditions:
P31
1. Tornado Watch: Conditions are favorable for tornado formation. The
action is to maintain daily routine, notify the appropriate department
heads of conditions, and be ready to respond to a warning.
2. Severe Thunderstorm Watch: Atmospheric conditions exist such that
severe thunderstorms may develop. The action is to maintain daily
routine, notify the appropriate department heads of conditions, and be
ready to respond to a warning.
3. Flood Watch: Conditions are favorable for rising waters. The action is
to maintain daily routine, notify the appropriate department heads of
conditions, and notify Physical Plant.
C. Condition 2 will refer to severe weather warnings as issued by the U. S.
Weather Service and relayed by local radio and TV stations. Such warnings
may be issued for any of the following conditions:
1. Tornado Warning: A tornado has been sighted or seen on radar. The
action is to notify EOC personnel and place them on alert status.
Maintain the daily routine and notify the appropriate departments to
take such action as is required.
2. Severe Thunderstorm Warnings: Severe thunderstorms have been
sighted visually or on radar. The action is to maintain the daily routine
and notify the appropriate departments to take such action as is
required.
3. Flood Warning: Conditions are such that waters may exceed a safe
control level. The action is to maintain the daily routine and notify the
appropriate departments to barricade areas of possible flooding.
D. Condition 1 indicates any of the following conditions:
1. a tornado strikes
2. flash flooding
3. a major accident or a disaster, man made or natural, occurs without
warning
4. a major fire
5. an explosion
6. an electrical blackout
The EOC is activated and all department heads are notified. The EOC members will
report to the center. All other department heads will follow their standard operating
procedures. It is imperative that all actions taken or anticipated by any department be
coordinated with the EOC.
XI. The post-disaster actions will consist of the following:
A. Check and/or re-establish communications.
P32
B. Maintain law and order.
C. Perform fire protection and rescue operations.
D. Set up triage stations if necessary and assure acceptable health conditions.
E. Assess extent of damage.
F. Perform emergency clean-up and debris removal.
G. Request outside assistance as required.
H. Establish controls on critical resources and direct their distribution when
necessary.
I. Designate restricted areas as necessary.
J. Furnish regular status reports to the State Department of Public Safety
Disaster District Headquarters, Region Sub 2B in Lufkin, telephone
(409936)634-5553, as appropriate.
K. Keep the public informed of conditions. Utilize photographers to document
extent of disaster.
L. Insure orderly operations of shelters, provide welfare necessities to the extent
possible, and direct all shelter operations.
M. Conduct radiological monitoring and notify "Chemtrec" (1-800-424-9300) if a
hazardous material disaster occurs.
N. Examine the disaster area for life safety hazards and assure that precautions
are taken to protect personnel until normal operations are established.
XII. Implementation
Source Of Authority: Texas Government Code sec. 418.001 et seq.; Texas Education Code
sec.51.201 et seq.; The Texas Emergency Management Plan, Annex L - Texas Department of
Health; President
Cross Reference: Employee Safety Manual
Contact For Revision: Safety Director
Forms: None
P33
Health & Safety D-17
Original Implementation: February 11,1977
Last Revision: October 26, 1999April 30, 2002
I. Purpose
This document will establish for Stephen F. Austin State University the policy for the
protection of the University's human and material resources and the maintenance of a
safe and healthful environment complementary to the University's needs and the
accomplishment of its goals.
//. Scope
The intention of this policy statement is to create among all members of the
University community an awareness of and a commitment to an effective safety
program. The primary concern of this program will be the safety and well-being of
the students, faculty, staff and visitors. The program will be promoted through
training, identification of hazards, and initiation of loss-control measures aimed at the
overall reduction of accidents and risk.
///. Committee
Responsibility fefy-and the-coordination ofrfee various aspects of the University's
safety program is vested in the University Environmental Safety and Health/Radiation
Committee which that reports to the President of the University. The Committee will
be composed of the Radiation Safety Officer, the Chief of University Police, and
other faculty and staff members appointed by the Vice Presidents/or Business Affairs.
The Director of University Health Services, the Director of Safety, the Director of
Hazardous Material Control, and the Assistant Safety Director acting as the Workers
Compensation Representative are ex officio members.
IV. Tfee-Committee Responsibilities
A. wJFill meet quarterly or at necessary intervals, necessary to fulfill its
responsibilities
B. Act as a clearinghouse and consultative organization for the University safety
and health problems.
C. pict as liaison between the University and the State Employees Workers
Compensation Division of the State Office of Risk Managementraad
D. Act as an advisory body reporting to the President on the status of the
University's safety control activities.
P34
V. The Occupational Safety and Health Program for Texas State Agencies, published by
the State Office of Risk Management, is the program document for the University's
safety program except as noted below. Responsibilities are assigned to individuals at
appropriate levels of authority and expertise as follows.
±A. The responsibility for physical safety, fire protection, occupational health, and
engineering controls is assigned to the Director of Safety, who reports to the
Vice President for Business Affairs. The Director of Safety will assume the
duties of Accident Prevention Coordinator. The Assistant Safety Director
acting as the Workers Compensation Representative associated with the State
Employees Workers Compensation Division of the State Office of Risk
Management shall report to the Director of Safety.
2B. The responsibility for radiological safety, including the purchase,
transportation, use, storage, and disposal of radioactive materials is assigned
to the Radiation Safety Officer who reports to the President of the University.
The Radiation Safety Officer will assume the responsibility for the
Radioactive Materials Management Program to assure compliance with the
conditions of the license/registrations issued by the Texas Bureau of Radiation
Control, Texas Department of Health.
ZC. The responsibility for control of hazardous materials, including use, storage,
and disposal of regulated hazardous materials, as well as the responsibility for
compliance with the Texas Hazard Communication Act, is assigned to the
Director of Hazardous Material Control who reports to the President of the
University.
AD. The responsibility for campus security, traffic control, criminal investigation,
and civil order is assigned to the Chief of University Police who reports to the
Vice President for University Affairs.
$E. The responsibility for the maintenance of the health of students and the initial
care of the faculty and staff members suffering from minor occupational
injuries or illness is assigned to the Director of University Health Services,
who reports to the Vice President for University Affairs.
VI. Support
In addition to the aforementioned and specifically assigned responsibilities, it shall be
the general responsibility of all faculty and staff members to attempt to recognize
hazards in their areas of activity and to take positive action to reduce or eliminate
those hazards. Staff members shall be responsible for the education of their
employees and students in regard to proper job procedures and recognized hazards
before making task assignments.
P35
VII Implementation
In all University activities and endeavors, safety is the first concern. The
members of the University community shall comply with all statutes, rules,
regulations and codes by which the University is bound. They shall also attempt
to comply with the spirit of any non-binding requirement which would further the
University s intent to provide and maintain a safe and healthful environment in
which to work, study, and live.
Source of Authority: President
Cross Reference: None
Contact For Revision: President, University Safety Director
Forms:. None
P36
Loudspeakers D-21
Original Implementation: September 17, 1982
Last Revision: October 31, lOOOApril 30, 2002
Application to use loudspeakers on campus shall be made to the Dean of Student
Development Office of Student -^Affairs at least 24 hours in advance of the proposed use.
Ordinarily, electronic loudspeakers may not be used outside on campus if such use would
be disruptive. This rule does not apply to the University and its agents, servants, or
employees, acting in the course and scope of their agency or employment; nor does it
apply to the Stephen F. Austin State University Alumni Association or the Stephen F.
Austin State University Foundation.
Source of Authority: Vice President for University Affairs
Cross Reference: SFA Web pages
Contact for Revision: Dean of Student Development Director of Student Affairs
Forms Reservation for Campus Grounds
P37
Parades and Demonstrations D-23
Original Implementation: July 1980
Last Revision: October 31,2000April 30, 2002
These rules shall govern the conduct of all parades and demonstrations on University
property or at University-sponsored events.
1. These rules shall apply to:
a. students, faculty, and staff, and their approved organizations; and
b. all other persons and groups.
2. However, these rules do not apply to the University and its agents, servants, or
employees acting in the course and scope of their agency or employment; and regularly
scheduled classes offered for academic credit.
3. Parades and demonstrations must be conducted in compliance with these rules and
University policy and must not:
a. result in a breach of peace or violation of law;
b. interfere with the free and unimpeded flow of pedestrian and vehicular traffic on
campus or the entry or exit to University buildings; or
c. materially disrupt or interfere with the normal activities of the University.
4. No person conducting or participating in a parade or demonstration on University
property or at University-sponsored events may advocate the deliberate violation of the
law. For the purposes of this section, "advocacy" means preparing the group addressed
for imminent action and steeling it to such action, as opposed to the abstract espousal of
the moral propriety of a course of action.
5. No parade or demonstration shall take place in any building or structure on the
University campus.
6. Students, faculty, and staff, and their approved organizations, may demonstrate in the
Free Expression -A&aSpeech Area of the University between the hours of 8:00 a.m. and
7:00 p.m., Monday through Saturday. Reservations must be made in writing through the
Office of Student Devclopmont -^Affairs at least forty-eight (48) hours in advance of the
activity in order to facilitate orderly scheduling of the area.
7. Students, faculty, and staff, and their approved organizations, must secure a valid
Reservation For Campus Grounds form to conduct a parade or demonstration outside the
Free Expression -AseaSpeech Area. Application for the permit must be made through the
P38
Office of Student Development -etAffairs at least forty-eight (48) hours in advance of the
activity. This advance notice allows the University the opportunity to avoid the problem
of simultaneous and competing parades or demonstrations and to arrange for adequate
security. The application for a University permit shall require the applicant to provide
his/her name, address, and phone number. Further, the application must be signed and
dated by the applicant.
8. All other persons and groups may assemble and demonstrate only in the Free
Expression -A&etSpeech Area between the he*mehours of 8:00 a.m. and 7:00 p.m.,
Monday through Saturday. A Reservation For Campus Grounds form must be completed
in the Office of Student Dovclopmcnt -^Affairs at least forty-eight (48) hours in advance
of the activity.
Source of Authority: United States Constitution, Amendments I and XIV; President;
Vice President for University Affairs
Cross Reference: SFASU Web pages
Contact for Revision: Dean of Student Dovclopmcnt Director of Student Affairs
Forms: Reservation For Campus Grounds
P39
Radioactive or Radiation Producing Materials or Equipment D-27
Original Implementation: September 1, 1974
Last Revision: April 20, 1999April 30, 2002
The purchase, receipt and storage of radioactive or radiation producing materials or
equipment is closely monitored and controlled through the University's Radiation Safety
Officer. Individuals of various departments ordering radioactive or radiation producing
materials or equipment should follow the procedures outlined below with the assistance
of the Radiation Safety Officer.
Purchase of Radioactive Material/Radiation Producing Equipment
1. Radioactive Materials. No person may order radioactive materials unless authorized as
a designated user on the special or general license issued to Stephen F. Austin State
University pursuant to part 41 of the Texas Regulations for Control of Radiation,
Radioactive Materials License #L05191.
Prior to ordering radioactive material, it shall be the responsibility of the licensee or
authorized user to assure that appropriate storage facilities are available and radioactive
waste disposal procedures implemented. Such facilities and the procedures for disposal of
any radioactive wastes must have written approval from the University Radiation Safety
Officer, to insure compliance with the Texas Regulations for the Control of Radiation,
prior to the arrival of the radioactive material on campus.
All "Purchase Requisitions" for radioactive material must be identified by typing the
words "Radioactive Material" immediately above the description of the item on the
"Purchase Requisition."
All requisitions must be forwarded to the University Radiation Safety Officer, P.O. Box
13006, Room 208C104 Chemistry Building, for approval to assure compliance with
license conditions before processing by the Purchasing Department. The signature of the
University Radiation Safety Officer must be on the requisition in addition to that of the
department head.
The Purchasing Department shall notify the University Radiation Safety Officer of the
issuance of purchase orders for radioactive materials. The Radiation Safety Officer shall
be notified of the receipt of such materials by the authorized user within eighteen (18)
hours of receipt.
2. Radiation Producing Equipment. No person may order radiation generating equipment
unless he is authorized as a designated user on the special or general license issued
pursuant to part 41 of the Texas Regulations for Control of Radiation, Registrations
#R003844 and #Z00247L.
Prior to ordering radiation generating equipment, it shall be the responsibility of the
licensee or authorized user to assure that adequate facilities have been provided. Such
facilities and the procedures for use of the equipment and training for the users must have
P40
written approval from the University Radiation Safety Officer, to insure compliance with
the Texas Regulations for the Control of Radiation, prior to the arrival of the radiation
generating equipment on campus.
"Purchase Requisitions" for any equipment which produces ionizing radiation, including
but not limited to lasers, microwave generators, and x-ray generators of all types
including diffraction, fluorescence, medical, industrial, atomic absorption, etc., must be
forwarded to the University Radiation Safety Officer for approval to assure compliance
with license requirements prior to processing by the Purchasing Department. The
signature of the University Radiation Safety Officer must be on the requisition in addition
to that of the department chair.
The Purchasing Department must notify the University Radiation Safety Officer of the
issuance of purchase orders for equipment which produces ionizing radiation. The
Radiation Safety Officer must be notified of the receipt of such equipment by the
authorized user within eighteen (18) hours of receipt.
Receipt and Storage of Radioactive Materials
1. Storage of Sources of Radiation. Sources of ionizing radiation must be secured against
unauthorized removal from an authorized place of storage at all times during receipt,
delivery, and use on campus. See the University Radiation Safety Manual and the Texas
Radioactive Materials License, available from the University Radiation Safety Officer,
for details. The authorized users of radioactive materials and radiation generators are
designated on the Radioactive Materials License #L05191 and Registrations #R03844
and#Z00247L.
2. Procedures for Picking Up, Receiving and Opening Packages.
a. Each authorized user expecting to receive a package containing radioactive
material must conform to the following procedures.
(1) If the package is to be delivered to Central Receiving by the carrier, make
arrangements to promptly pick up the package upon notification of arrival.
Central Receiving personnel must not re-deliver radioactive material.
(2) If the package is to be picked up by an authorized user at the carrier's terminal,
make arrangements to receive notification of arrival. In such cases the
authorized user must promptly render a receiving report to the Purchasing
Department.
(3) If the package is to be delivered outside of normal working hours, the authorized
user must make arrangements to take delivery and survey the integrity of the
package on receipt.
b. Each authorized user who picks up a package of radioactive material from a
carrier's terminal must pick up the package expeditiously upon notification from
the carrier.
P41
c. Each authorized user, upon receipt of a package of radioactive material, must
survey the external surfaces of the package for radioactive contamination caused
by leakage of the radioactive contents. The monitoring must be performed as soon
as practicable after receipt, but no later than three (3) hours after the package is
received during the licensee's normal working hours, or eighteen (18) hours if
received after normal working hours. Notice that the radioactive material has been
received by the user must be sent to the University Radiation Safety Officer
accompanied by a completed "Liquid Radioactive Material Receiving Survey"
form within eighteen (18) hours of receipt.
d. If contamination is found on the external surface of the package, the University
Radiation Safety Officer shall be notified immediately at 468-3485 6908 or leave a
message at 468-3606 or contact the University Police Department at 468-2608.
UPD maintains a list of radiation users to call in case of emergency and will be
responsible for contacting those persons.
Source of Authority: V.T.C.S., art. 4590f et seq.; 25 TAC 289.1 et seq.; President
Cross Reference: None
Contact For Revision: Radiation Safety Officer
Forms: Purchase Requisition, Index CMO; Application to Use Radioactive Material for
Teaching or Research; Statement of Training and Agreement with Policies; Non
commercial Radioactive Material Shipment and Receipt Form; Radioactive Material
Receipt and Disposal; Radioactive Waste for Pick-Up by the Radiation Safety Officer-
Quarterly Inventory; Leak-Test and Inventory Record; Legal Storage Placed - Building
Maps. All Forms except the Purchase Requisition may be obtained from the Radiation
Safety Officer.
P42
D-31
Original Implementation: July, 1980
Last Revision: July 17, 2001 April 30, 2002
I. Introduction - Stephen F. Austin State University (SFASU) confirms its
commitment to the First Amendment of the United States Constitution by
establishing this policy which guarantees a system of free communication and
expression. Members of the SFASU community are reminded that the ideals of
human worth and dignity are important to maintaining a learning environment
that is nurturing, fosters respect, and encourages growth for all individuals who
work, teach, study and live within this community. Those who exercise their
rights of free speech should also be cognizant of the rights of others.
II. Applicability - The rules articulated in this policy apply to all students, faculty,
staff, and their approved organizations, as well as all other persons and groups.'
Due to practical administrative realities, this policy does not apply to the
University and its agents, servants, or employees, acting in the course and scope
of their agency or employment. This exception also includes official activities of
the SFASU Alumni Association and SFASU Foundation.
III. Definitions
A. Signs - Signs include, but are not limited to billboards, decals, notices, placards,
posters, banners, and any kind of hand-held sign.
B. Posting - Posting is defined as any means used for displaying a sign.
IV. Format and Procedural Regulations
A. Individuals and organizations are reminded that they retain full responsibility and
liability for the signs that they post.
B. No object, other than a sign, may be posted on University property.
C. Only students, faculty, staff, and their approved organizations, may post signs on
the University property. Posting must be conducted in compliance with these rules
and University policy.
D. Signs cannot be larger than fourteen (14) inches by twenty-two (22) inches unless
authorized by the Office of Student Development Affairs. Authorization for signs
larger than said dimensions shall be based upon matters relating to space
availability and cannot be based upon content.
E. The person or organization must deposit in the Office of Student Development
^Affairs a true and correct copy of the sign to be posted on University property.
P43
F. Each sign to be posted must contain the following information in a format whose
size and print must be prominently displayed to the public: name of the
sponsoring individual or organization in a size that makes it easily identifiable,
usually no smaller than 70% of the size of the largest type on the sign.
G. Prior to posting, signs must be registered with the Office of Student Affairs. This
registration will include the following:
1. Name of the individual or organization responsible for the posting of the
sign. Name of the organization must be fully spelled out. Organizations
must also include the name of an individual who is their authorized
representative, If an organization is registering the sign, the name of the
organization must be fully spelled out on the registration form and the
name of an authorized representative must be provided.
2. A legitimate official address to which comments or information requests
can be sent,
3. A legitimate official telephone number at which the individual or
authorized representative may be contacted, and
4. The signature of the individual or authorized representative.
H. As a condition of approving the posting of any sign, the individual or authorized
organizational representative must permit the University to release their name
and contact information contained on the registration form mentioned above to
any party requesting it.
The Office of Student Development Affairs shall stamp and date each sign to be
posted on University property in the lower half of the posting.
The person or organization shall remove each of its signs not later than fourteen
(14) days after posting or not later than twenty-four (24) hours after the event to
which each sign relates, whichever is earlier. The person or organization shall
clean and remove any litter that results from the posting of its signs.
hK No person may remove a sign posted in accordance with these rules without the
authorization of the Office of Student Development Affairs or the person or
organization posting the sign.
JrZ Signs to be displayed outside may be posted at:
1. One or more of the University kiosks placed in high-pedestrian traffic
areas on campus,
P44
2. The shelter for the campus bus stop, and
3. No more than two (2) signs may be posted at each location.
The limitation established by this paragraph also applies to political advertising
for campus elections.
KM Hand-held signs may be displayed in the Free Expression -A&aSpeech Area
between 8:00 a.m. and 7:00 p.m., Monday through Saturday, except that hand
held signs may be carried outside the Free Expression Speech -Area in
demonstrations or parades which have received a valid University permit.
In addition to these rules, signs to be posted in the following buildings must
comply with the rules governing those buildings:
1. Residence halls,
2. The University Center, and
3. Academic Buildings.
The rules governing said buildings can only relate to reasonable time, place, and
manner restrictions and content restrictions cannot be implemented except as
stipulated below.
A bulletin board is under the jurisdiction of the school, department, or
administrative office that maintains it. A person or organization that wishes to
utilize said space must also request permission of the appropriate school,
department, or administrative office in addition to the procedures outlined herein.
Permission for use of said bulletin boards can only relate to reasonable time,
place, and manner restrictions and content restrictions cannot be implemented
except as stipulated below. A current list of the officials in charge of bulletin
boards is maintained by the Office of Student Development 4fffrfre.
V. Content Regulations
A. Before a decision is reached on whether to prohibit postings based on any of the
following grounds, the Office of Student Development -iksMffairs shall meet
with the student(s) or organization involved and allow for input and discussion
into the decision making process.
B. Posting of signs may be prohibited for failure to follow the reasonable time, place,
and manner restrictions stipulated herein. Those restrictions include all of the
format and procedural regulations outlined above.
P45
C. Posting of signs may be prohibited based upon expressions that are an incitement
to imminent lawlessness. Such prohibitions may be conducted only with the
advice of the General Counsel and approval of the President or his/her designated
representative. Careful consideration must be given to the actual circumstances
surrounding such expression, and suppression can only occur if it appears that
such provocation causes an immediate likelihood of violence or illegal acts.
Advocacy of lawlessness is insufficient, and the speech must be directed to
inciting or producing imminent lawless action and likely to incite or produce such
action.
D. Posting of signs may be prohibited based upon "fighting words" expressions.
Such prohibitions may be conducted only with the advice of the General Counsel
and approval of the President or his/her designated representative. "Fighting
words" are similar to expressions of imminent lawlessness, except they are
addressed to individuals on a personal scale. Only those "fighting words" that
pose an immediate likelihood to provoke the average person to retaliation and
thereby cause a breach of the peace should be considered under this exception.
Again, careful consideration must be given to the actual circumstances
surrounding such expression.
E. Posting of signs may be prohibited based upon obscenity. Such prohibitions may
be conducted only in accordance with the procedures outlined in this paragraph.
In determining what constitutes obscene material, a three-part test applies:
1. The average person applying contemporary community standards would
find that the work taken as a whole, appeals to the prurient interest;
2. The work depicts or describes in a patently offensive way, sexual conduct
specifically defined by the applicable state law; and
3. The work, taken as a whole, lacks serious literary, artistic, political, or
scientific value.
Procedures for prohibiting the posting of signs based on obscenity are as follows:
1. Contact the General Counsel for advice and obtain approval to proceed from the
President or his/her designated representative. The decision to proceed must be
made within twenty-four (24) hours from the time of the meeting between the
student(s) or organization and the Office of Student Develop

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Transcript

Stephen F. Austin
State University
Minutes of the
Board of Regents
Nacogdoches, Texas
April 30,2002
Volume 181
Board Minutes for April 30, 2002
TABLE OF CONTENTS
Page
02-06 Election of Board Officers 1
02-07 Approval of January 15, 2002 and April 16, 2002 Minutes 1
02-08 Election of President !.'!.".'."."!!".'!!!!!!."!!.'!! 1
Election of General Counsel .!."...... 1
Election of Director of Audit Services 1
02-09 Faculty and Staff Appointments for 2001-2002 1
02-10 Faculty and Staff Appointments for 2002-2003 !""."!!."!" 3
02-11 Changes of Status !"!!"!!!!!!!."."!."." 4
02-12 Promotions 5
02-13 Tenure 6
02-14 Regents Professorships for 2002-2003 !.'.".""!."."!."!!!."!!!!6
02-15 Faculty Development Leaves for 2002-2003 6
02-16 Retirements 5
02-17 Voluntary Modification of Employment 7
02-18 Search Firm for Vice President for Academic Affairs 7
02-19 Faculty Workload Report for Spring 2002 .".........7
02-20 Undergraduate and Graduate Curriculum Changes .........7
Academic Standard Revisions !!!!!!."!!! 7
Distance Education Courses ..!.!.".*!!!!! 8
Acceptance of Graduate Bulletin for 2002-2004 8
02-21 Biotechnology Equipment Purchase Exceeding $50,000 !.!!!!."!."!!."!! 8
Electric Service Contract i"...*......8
Budget Adjustments 9
Fiscal Year 2001-2002 Summer Budget "!!"!!"!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"!."].""9
Interagency Contract - State Office of Risk Management ...!......!!...!^9
Certificate of Adoption of Wire Transfer Resolution .'!!!.'.'!!!!!!! 9
Beverage Contract 9
02-22 Tennis and Racquetball Courts - Surfacing and Glass Installation ......1....9
Turner Auditorium Lighting ........10
Parking Lot Paving !!!!!!!!!!!!!!."."."."." 10
Poultry Facility !!.'."!!!!!!!!!."."!!!!!!!! 10
Stadium and Pressbox Accessibility and Renovations 10
02-23 Policy Revisions 10
Reports 10
A. Faculty Senate Chair, Dr. Joe Devine
B. Student Government Association President, Mr. Charlie Hueber
C. Vice President for Business Affairs, Dr. Roland Smith
D. Development Report - Vice President for University Advancement Dr. Jerry Holbert
Vice President for Alumni Affairs Dr. Miles McCall, and Associate Athletic Director
for External Affairs Mr. Gregg Fort
E. Marketing Report - Kolar Advertising
F. President, Dr. Tito Guerrero
MINUTES OF THE MEETING
BOARD OF REGENTS
STEPHEN F. AUSTIN STATE UNIVERSITY
NACOGDOCHES, TEXAS
APRIL 30, 2002
The meeting was called to order at 9:00 a.m. by Chair Mike Enoch. Board members
present in Room 307: Penny Butler, Margarita de la Garza Grahm, Kenneth James, Mike
Enoch, Susan Roberds, Lyn Stevens, Mike Wilhite and Fred Wulf. Absent: Gary Lopez.
Others present in Board Room 307: Tito Guerrero, Janelle Ashley, Jerry Holbert Miles
McCall, Baker Pattillo, Roland Smith, Yvette Clark, and other SFA administrators staff
and visitors.
02-06
Upon motion of Regent Wulf, seconded by Regent Wilhite, with all members voting aye
it was ordered that the Board Chair be Mike Enoch, the Vice Chair be Susan Roberds and
the Secretary be Penny Butler. '
02-07
Upon motion of Regent Wilhite, seconded by Regent Butler, with all members voting aye
it was ordered that the minutes of January 15,2002 and April 16, 2002 be approved.
02-08
Upon motion of Regent Stevens, seconded by Regent Butler, with all members voting
aye, it was ordered that Dr. Tito Guerrero's appointment as President and Ms. Yvette
Clark's appointment as General Counsel be continued, with the FY2003 salary subject to
the preparation and adoption of the budget, and that Steve McGee's appointment be
continued at a salary of $71,000 effective May 1, 2002.
02-09
Upon motion of Regent Wilhite, seconded by Regent Roberds, with all members voting aye, it
was ordered that the following appointments be approved.
1. Agriculture
Mr. Ashley Lance Craig, Research Associate, B.S. (Stephen F. Austin State
University), at a salary of $26,200 for 100% time for twelve months, effective
January 1,2002.
2. Athletics
Mr. Jaime Frias, Assistant Soccer Coach, at a salary of $10,000 for 100% time for
5.5 months, effective February 11,2002.
Mr. Greg Stevens, Assistant Coach and Instructor of Kinesiology at a salary of
$48,940 for 100% time for 10.5 months, effective March 18,2002.
Mr. William Reed, Assistant Coach and Instructor of Kinesiology, at a salary of
$54,123 for 100% time for 10.5 months, effective March 18, 2002.
3. Controller
Mr. Dale Duren, Assistant Payroll Manager, at a salary of $27,000 for 100% time
for twelve months, effective February 25,2002.
4. Disability Services
Ms. Betty Kyle, Interpreter, at a salary of $32,054 for 100% time for twelve
months, effective December 13, 2001.
5. Early Childhood Lab
Ms. Tammy L. Bell, Lead Toddler II Teacher, B.S. (Stephen F. Austin), at a
salary of $22,787 for 100% time for twelve months, effective November 1,2001.
6. Forestry
Mr. Terry A. Corbett, Research Technician, B.S.F. (Stephen F. Austin State
University, at a salary of $30,000 for 100% time for twelve months effective
January 1, 2002.
7. History
Dr. Philip E. Carton, Assistant Professor, Ph.D. (Ohio University), at a salary of
$35,500 for 100% time for nine months, effective January 1, 2002.
8. Human Services
Dr. Susan E. Abbott, Assistant Professor, Ph.D. (Florida State University), at a
salary of $26,250 for 100% time for twelve months, effective January 1,2002.
Mr. Scott A. Whitney, Lecturer, M.A. (Illinois State University), at a salary of
$40,000 for 100% time for nine months, effective January 1, 2002.
9. Instructional Technology Services
Mr. William A. Wagner, Director, at a salary of $92,382 for 100% time for twelve
months, effective April 8, 2002.
10. Kinesiology
Mr. Jeffrey C. Gergley, Assistant Professor, M.A. (University of Central
Florida), at a salary of $38,000 for 100% time for nine months, effective January
1jlAjKjZ
11. Library
Ms. Shirley Dickerson, Associate Director for Information Services, MLS
(Texas Woman s University), at a salary of $60,000 for 100% time for twelve
months, effective March 1, 2002.
Ms Lani Hall, Librarian I, M.L.I.S. (University of Texas at Austin), at a salary of
$33,500 for 100% time for twelve months, effective January 1,2002.
12. Research and Sponsored Programs
Ms. Heather Slough, Assistant Director, M.A. (Ohio University), at a salary of
$35,000 for 100% time for twelve months, effective January 1, 2002.
02-10
Upon motion of Regent Butler, seconded by Regent Wulf, with all members voting aye it was
ordered that the following appointments be approved.
1. Biology
Mr. Cody Wayne Edwards, Associate Professor, Ph.D. (Texas Tech University)
at a salary of $38,000 for 100% time for nine months, effective September 1,
.2002.
Mr. Lance D. McBrayer, Assistant Professor, M.A. (Buffalo State College), at a
salary of $38,000 for 100% time for nine months, effective September 1,2002.
2. Computer Science
Dr. Deborah L. Dunn, Assistant Professor, Ph.D. (Texas A&M University) at a
salary of $71,000 for 100% time for nine months, effective September 1,2002.
3. Kinesiology
Ms. Linda Sue Bobo, Assistant Professor, M.Ed. (The University of Southern
Mississippi), at a salary of $55,000 for 100% time for nine months, effective
September 1, 2002.
4. Mathematics
Mr. Clint T. Richardson, Assistant Professor, M.S. (Texas Tech University) at a
salary of $42,000 for 100% time for nine months, effective September 1, 2002.
02-11
Upon motion of Regent Butler, seconded by Regent Wilhite, with all members voting aye
it was ordered that the following changes of status be approved.
1. Athletics
Ms. Nicole Nelson, from Assistant Soccer Coach and Coordinator, at a salary of
$21,900 for 85% time for 10.5 months, to Head Soccer Coach, at a salary of
$31,200 for 100% time for 10.5 months, effective January 9, 2002.
2. Auxiliary Services
Mr. Kyle Ervin, from Programmer Analyst I in Information Technology Services,
at a salary of $27,000 for 100% time for twelve months, to Programmer Analyst I
in Auxiliary Services, at a salary of $27,000 for 100% time for twelve months
effective April 1,2002.
3. English
Dr. Barbara Carr, from Professor at a salary of $58,265 for 100% time for nine
months, to Associate Chair at a salary of $63,265 for 100% time for nine months
effective February 1,2002.
4. Human Resources
Ms. Peggy Moss, from Assistant Coordinator, at a salary of $28,151 for 100% ■ / ;
time for twelve months, to Manager of Employment at a salary of $32,000 for ( I e "
100% time for twelve months, effective March 25 2002 '■ *»
5. Instructional Technology Services
Mr. Paul T. Davis, from Interim Director, at a salary of $54,308 for 100% time
for twelve months, to Manager, Technical Support, at a salary of $42,308 for
100% time for twelve months, effective April 8,2002.
6. Library
Mr. Kreg L. Mosier, from Tech Support Specialist I at a salary of $21,728 for
100% time to Systems Administrator at a salary of $27,000 for 100% time for
twelve months, effective January 16,2002.
7. Secondary Education
Dr. Sandra L. Lowery, from Interim Chair at a salary of $80,000 for 100% time
for twelve months, to Department Chair at a salary of $94,000 for 100% time for
twelve months, effective September 1, 2002.
02-12
Upon motion of Regent de la Garza-Grahm, seconded by Regent Wulf, with all members
voting aye, it was ordered that the following individuals be granted promotion to the
academic rank indicated, effective fall semester, 2002.
To Assistant Professor:
Dr. Brian Utley
Mr. Michael Dean*
Music
Music
Contingent upon completion of doctorate by August 31, 2002.
To Associate Professor:
Dr. John Boyd
Dr. Treba Marsh
Dr. Florence Elliott-Howard
Dr. Robert Culpepper
Dr. Joyce M. Hoffman
Dr. Carolyn Abel
Dr. Lisa Mize
Dr. Deborah Dalton
Dr. Diane B.Schultz
Mr. Thomas Matthys
Dr. Beatrice Clack
Dr. Kimberly Childs
Dr. Gregory Miller
Dr. Deborah Pace
Dr. W. Dan Bruton
To Professor:
Dr. M. Aileen Smith
Dr. Robert Strader
Dr. David E. Gundersen
Dr. Janie Kenner
Dr.Melanie Jephson
Dr. Glen McCuller
Dr. Michael McKaig
Dr. A. Chris Ninness
Dr. Elizabeth Rhodes
Dr. Sandra Lowery
Dr. Alan Nielsen
Dr. Darrell McDonald
Dr. Thomas Segady
Dr. John Moore
Dr.R. LaRellNielson
To Professor Emeritus
Dr. John Harlan
Dr. Montague Whiting
Criminal Justice
Accounting
General Business
M/M/IB
M/M/IB
Elementary Education
Human Sciences
Music
Music
Theatre
Chemistry
Mathematics
Mathematics
Mathematics
Physics
Accounting
Computer Science
M/M/IB
Human Sciences
Human Services
Human Services
Human Services
Human Services
Kinesiology
Secondary Education
Theatre
Geography
Sociology
Chemistry
Geology
Criminal Justice
Forestry
02-13
Upon motion of Regent Butler, seconded by Regent Stevens, with all members voting
aye, it was ordered that academic tenure be awarded to the following individuals effective
September 1, 2002.
Dr. Treba A. Marsh Accounting
Dr. Robert Culpepper M/M/IB
Dr. Joyce M. Hoffman M/M/IB
Dr. Violet Alexander Elementary Education
Dr. Stephen Josephsen Elementary Education
Dr. Leisha Bridwell Human Sciences
Dr. Jamey Plunk Kinesiology
Dr. Garth Petrie Secondary Education
Dr. Betty Alford Secondary Education
Dr. Peter Siska Forestry
Dr. Nancy A. Wisely Sociology
Dr. Donald B. Burt Biology
Dr. Stephen Wagner Biology
Dr. Beatrice Clack Chemistry
Dr. Kimberly Childs Mathematics
Dr. Gregory Miller Mathematics
Dr. Deborah Pace Mathematics
Dr. W. Dan Bruton Physics
02-14
Upon motion of Regent Butler, seconded by Regent Wilhite, with all members voting aye,
it was ordered that the following be awarded Regents Professorships for the academic
year 2002-2003.
Dr. Mary McCleary Art
Dr. Robert Szafran Sociology
02-15
Upon motion of Regent Wilhite, seconded by Regent Wulf, with all members voting aye,
it was ordered that the faculty members listed below be awarded Faculty Development '
Leaves for the semester indicated.
Spring 2003:
Dr. David Creech Agriculture
Dr. David Lewis Art
Dr. Marc Guidry English
Dr. Ann Doyle-Anderson Modern Languages
02-16
Upon motion of Regent Wilhite, seconded by Regent Butler, with all members voting aye,
it was ordered that the following retirements be accepted.
1. English
Dr. Leonard Cheever, Professor, effective January 31, 2002
Dr. Patricia R. Russell, Professor, September 1, 2002
2. History
Dr. Bobby H. Johnson, Professor, December 31, 2001
02-17
Upon motion of Regent Butler, seconded by Regent Stevens, with all members voting
aye, it was ordered that the following requests for retirement and subsequent modification
of employment be approved:
Dr. Donnya Stephens, Secondary Education, effective Spring semester, 2003
Dr. Leon Hallman, Geography/Continuing Education, effective September 1, 2002
Dr. Patsy Hallman, Secondary Education/Dean of Education, effective
September 1, 2002
Dr. Camille C. Price, Computer Science, effective September 1, 2002
02-18
Upon motion of Regent Wilhite, seconded by Regent Roberds, with all members voting
aye, it was ordered that the President be authorized to interview and hire a search
consultant to conduct the search for a Vice President for Academic Affairs, and that the
President be authorized to sign the contract after appropriate consulting contract
procedures have been followed.
02-19
Upon motion of Regent Roberds, seconded by Regent Butler, with all members voting
aye, it was ordered that the faculty workload report for Spring 2002 be approved.
02-20
Upon motion of Regent Roberds, seconded by Regent Stevens, with all members voting
aye, it was ordered that the following items be approved:
• Undergraduate and graduate curriculum changes were approved, as listed
in Appendix No. 1.
• Academic Standard Revisions listed below were approved, effective Fall 2003
1. Successful applicants must meet one of the following conditions:
(a) in the Is (top) quartile of their high school graduating class;
(b) in the 2nd quartile and have an SAT score of at least 850 or an ACT
score of at least 18;
(c) in the 3rd quartile and have an SAT score of at least 1050 or an ACT
score of at least 23;
(d) in the 4th quartile and have an SAT score of at least 1250 or an ACT
score of at least 28.
2. Unsuccessful applications must be reviewed by a committee within the
Office of Admissions. Those applicants showing very strong college
potential on dimensions other than high school degree earned, graduating
class quartile, and SAT/ACT scores will be accepted for admission.
Distance Education Courses listed below were approved, and the President was
given future authority to approve courses delivered electronically if they are listed on
the Coordinating Board approved Course Inventory.
Summer I 2002:
COU 525
Section 701
Fall 2002:
RDG318
Section 701
Section 702
Section 703
RHB220
Section 701
Section 702
Section 703
Section 704
RHB 222
Section 702
Section 704
SED 370
Section 701
Section 702
Section 703
Vocational & Educational Information
Angelina College
Early Literacy Development
Angelina College
Panbla College
Kilgore College
Intro to Rehabilitation Services
Angelina College
Kilgore College
Panola College
Trinity Valley Community College
Intro to Alcohol & Other Dependency
Kilgore College
Trinity Valley Community College
Intro to Pedagogy and Active Learning
Angelina College
Kilgore College
Panola College
• Graduate Bulletin for 2002-2004 was approved.
02-21
Upon motion of Regent Roberds, seconded by Regent Butler, with all members voting
aye, it was ordered that the following items be approved:
• Purchase of equipment for Biotechnology: a 20L Fermentor, a steam
generator, AFS-Biocommand software, and related equipment and supplies in
the amount of $53,946. Source of funds is the Texas Excellence Funds.
• Electric Service Contract - The University was authorized to select a vendor
or vendors to provide electricity to the University and that at a time most
advantageous to the University, a best and final offer will be solicited. When
8
the offer is received, the President is authorized to sign a contract for electric
service for two years with the option to extend the contract for three
additional 1-year terms.
• Budget Adjustments for the fiscal year 2002 operating budget were
approved. The list below shows sources and uses of additional intercollegiate
athletic revenues, were approved as listed:
Revenue Expenditure
Game 250,000 Team Travel 43,800
Guarantees Pool Repairs 45,000
Maintenance & Operations 161,200
Board of Regents authorized fiscal year 2002 operating budget changes
included in the Revised Schedule of Debt Service for the Fiscal Year Ending
August 31, 2002 shown as Appendix No. 2. The changes reflect the current
year redemption of $3,340,000 in Series 1991A Revenue bonds. The Board of
Regents' Finance Committee considered this item at its April 1,2002 meeting.
• Fiscal Year 2001-2002 Summer Budget - Faculty and staff salaries and
benefits included in the annual budget were increased by $342,910 to provide
funding for the education and general portion of the 2002 summer budget, and
the total summer budget of $3,825,397 was approved as presented.
• Interagency Contract — State Office of Risk Management - The President
was authorized to sign the proposed State Office of Risk Management
Interagency Contract for Risk Management & Workers Compensation
Coverage shown in Appendix No. 3. Further, the University was authorized
to amend its 2002 operating budget in the amount of $571,792 to incorporate
the funds transfer from the State Office of Risk Management.
• Certificate of Adoption of Wire Transfer Resolution was approved as
presented in Appendix No. 4
• Beverage Contract was awarded to Coca-Cola Enterprises (Nacogdoches
Coca-Cola Bottling) pending approval of the final contract by the University's
legal counsel and approval was given to the University President to sign the
contract. The ten year-plus contract submitted by Coca Cola Enterprises has
a projected total value to the University of $6,000,000. The projected total
value includes a guaranteed expendable revenue sum of $2,950,000 with the
remaining sum in dedicated value projects, over the ten plus year period.
02-22
Upon motion of Regent Wulf, seconded by Regent de la Garza-Grahm, with all members
voting aye, it was ordered that the following items be approved:
• Tennis and Racquetball Courts — Surfacing and Glass Installation - the
University was authorized to resurface the tennis courts and add the glass
front to the racquetball court, and the President was authorized to sign the
necessary contracts and purchase orders to expedite project completion within
the available time. Source of funds is fiscal year 2001-2002 HEAF. Cost of
the projects, including the previously completed racquetball resurfacing work,
will not exceed $125,200.
• Turner Auditorium Lighting - The University is authorized to upgrade the
stage lighting system in Turner Auditorium as recommended by Pelton Marsh
Kinsella, consultants in acoustics, theatre, and television. The President is
authorized to sign the necessary contracts and purchase orders. The cost of
the project shall not exceed $125,000. Funding is provided from HEAF
($100,000) and from sources designated by the College of Fine Arts ($25,000).
Implementation of the lighting modifications is contingent upon access to
appropriate electric power levels and will be postponed should adequate
electric service not be available within the maximum cost indicated above.
• Parking Lot Paving - The University is authorized to repair and resurface the
parking lot east of the Library, Clark Boulevard and make various other repairs
to campus streets at a cost not to exceed $150,000. Funds are included in the
FY 2002 budget. The Physical Plant will do the work in-house.
• Poultry Project - The President is authorized to execute the necessary
documents to proceed with construction of four broiler houses at the Todd
Beef Farm site, contingent upon certification by the SFA Foundation that all
funds and/or equipment and/or other materials necessary to implement and
complete the project have been received. No University funds will be used to
finance or equip the facility.
• Stadium and Pressbox Accessibility and Renovations - The University is
authorized to hire an architect to evaluate the facility and make
recommendations regarding access and adequacy of the stadium and pressbox,
to employ a construction manager for the project, seek Coordinating Board
approval, sell bonds or make other financial arrangements to fund the project
and proceed as recommended by the architects to insure work can be
completed prior to fiscal year 2004. The President is authorized to sign all
contracts and purchase orders and related documents as required. The cost of
the project not to exceed $3,200,000.
02-23
Upon motion of Regent Roberds, seconded by Regent Stevens, with all members voting
aye, it was ordered that the policy revisions shown in Appendix No. 6 be approved.
X. REPORTS
A. Dr. Joe Devine, Faculty Senate Chair
Thank you for naming building after Dr. Dugas
Appreciation of Dr. Ashley
VPAA search: question expense of consulting firm
Admissions standards
Salary equity
New Senate leaders in May
10
B. Mr. Charlie Huber, Student Government Association President
1. Construction of new Student Union
a. Bill to add additional mail boxes
b. Bill to centralize room reservation system
2. Student view of marketing firm
3. Brief overview of year in SGA
4. Introduction of new SGA President
C. Vice President for Business Affairs - status report on the Human Services-
Telecommunications Building
D. Vice President for University Advancement Dr, Jerry Holbert, Vice President
for Alumni Affairs Dr, Miles McCall, and Associate Athletic Director for
External Affairs Mr, Gregg Fort presented a Development Report.
E. Marketing Report - Kolar Advertising presented an update on the marketing
program.
F. President
1. The Big Dip: Mentor Ring Ceremony (April 24, 2002)
2. Testimony before the Joint Interim Committee on Higher Education Excellence
Funding (April 25, 2002)
3. Retirement Reception and Campus Picnic (May 2, 2002)
4. National Association of Schools of Theatre (NAST) Accreditation Visit (Mav 3
2002) J '
5. Dedication of the Social Work Building and Open House (May 3, 3002)
6. Commencement Addresses (Angelina College on May 10, 2002; Coastal Bend
College on May 14, 2002; and Panola College on May 17, 2002)
7. May Commencement will include Josh Davis, Olympic Gold Medalist, and Rick
Perry, Governor of Texas, as well as Hall of Fame Inductees Spike Dykes and
Bob Murphey (May 18, 2002)
8. Invited Presentation at the Beyond Our Borders Conference, hosted by the George
Bush Library in Valladolid, Spain during the fourth week of May
9. Signing of a Memorandum of Agreement with the Autonomous Universitv of
Chihuahua (June 11 and 12,2002)
10. Our favorite daughter celebrates her 21st birthday (July 6, 2002)
11. Answer Questions from Members of the Board of Regents
Meeting adjourned at 3:40 p.m.
1 1
Appendix No. 1
12
COURSE CHANGE PROPOSALS
Course
Number
Course Title Proposed Action Detail
ENV 420L
FRE303
Principles of Landscape Ecology Lab
Advanced Composition and Grammar
burse Title
bourse Description
SPA 303
SPA 330
Advanced Composition and Grammar
History of Hispanic-American Cultures
TT* _ j. - _ /* O _ • 1 ^-
&
Z
Appendix No. 3
STATE OFFICE of RISK MANAGEMENT
INTERAGENCY CONTRACT FOR
RISK MANAGEMENT & WORKERS' COMPENSATION COVERAGE
STATE OF TEXAS §
COUNTY OF TRAVIS § SORM CONTRACT # 02-A755
This INTERAGENCY CONTRACT is made and entered into by and between the State Office of Risk Management
(hereinafter referred to as "SORM"), a Texas state agency, acting by and through its Executive Director, and
Stephen F. Austin State University having its principal executive office at 1936 North Street (hereinafter referred to
as "COVERED AGENCY"), acting by and through its authorized representative, pursuant to authority granted to
them under TEX. GOVT. CODE Chapter 771, §771.003 et seq.
I. PURPOSE
1.1 The purpose of this INTERAGENCY CONTRACT is to state the terms and conditions under which
COVERED AGENCY shall receive risk management services and workers compensation coverage for its
employees in compliance with TEX. LABOR CODE Chapter 412, and Chapter 501.
II. DESCRIPTION OF SERVICES
2.1 COVERED AGENCY shall receive the following services and benefits from SORM in consideration of the
sums paid by the COVERED AGENCY:
A. Access to a Risk Management Manual suitable for customization as needed to fit the agency's
exposure environment.
B. Assistance in identifying property and liability losses, including workers' compensation losses
C. Assistance in reducing property and liability losses, including workers' compensation losses.
D. Assistance in the implementation of a comprehensive risk management program that meets
established guidelines.
E. Access to other lines of insurance, and insurance consultation services established by SORM
pursuant to TEX. LABOR CODE Section 412.0111.
F. Participation in the redistribution of the appropriation given to SORM to pay workers'
compensation losses as set out by 28 T.A.C. 251.519.
G. Workers compensation coverage for its employees in accordance with TEX. LABOR CODE
Chapter 501.
HI. DUTIES OF COVERED AGENCY
3.1 The COVERED AGENCY shall have the following duties under this INTERAGENCY CONTRACT:
A. Performance of all duties required of an employer under the Texas Workers' Compensation Act in
relation to its employees and covered injuries
B. Compliance with the regulations and policies of SORM relating to its risk management practices
and plans
C. Filing complete and timely reports as required by SORM including reports relating to losses,
injuries, insurance purchases, and insurance payments.
D. Timely payment of assessments for risk management and workers' compensation coverage.
21
IV. TERM
4.1 The term of this INTERAGENCY CONTRACT shall be from the date of execution and ending on August
31,2002, and shall govern services provided and losses paid for FY2002.
V. AMOUNT OF CONTRACT
5.1 The COVERED AGENCY shall pay SORM for the services provided, an amount assessed in accordance
with 28 T.A.C. §251.507.
5.2 The COVERED AGENCY'S assessment for FY02 is $839.675.73.
5.3 COVERED AGENCY will have no liability to SORM for risk management services or workers'
compensation losses in excess of the assessment during the covered fiscal year.
VI. TERMS OF PAYMENT
6.1 Payment of the sums due under this INTERAGENCY CONTRACT shall be made in accordance with
Comptroller's Accounting Policy Statement (APS-014).
6.2 Full payment must be received no later than 30 days after the date of this contract unless the COVERED
AGENCY has been approved to make payment in installments under 28 TAC §251.513(b).
6.3 Payment of the assessment amount in this contract must made from appropriate funding sources. The
assessment shall be paid from funds held or controlled by the COVERED AGENCY in the same
proportion as the composition of the salaries of the COVERED AGENCY'S covered employees in
accordance with GAA, 77th Legislature, article DC, section 6.37, subsection (g).
VIL MODIFICATION OF CONTRACT
7.1 Except when the terms of this INTERAGENCY CONTRACT expressly provide otherwise, any alterations,
additions or deletions to the terms hereof shall be by amendment in writing executed by both SORM and
COVERED AGENCY, dated subsequent to the date hereof.
7.2 It is understood and agreed by the parties hereto, that changes in state and federal rules, regulations or laws
applicable hereto may occur during the term of this INTERAGENCY CONTRACT and that any such
changes shall be automatically incorporated into this INTERAGENCY CONTRACT without written
amendment hereto, and shall become a part hereof as of the effective date of the rule, regulation or law.
COVERED AGENCY expressly agrees to comply with all applicable federal, state and local laws.
vm. notices
8.1 Any notice required or permitted to be given under this INTERAGENCY CONTRACT shall be sufficient
if given at the addresses set forth below or to any other address of which written notice of change is given:
SORM COVERED AGENCY
State Office of Risk Management Stephen F. Austin State University
Attn.: Executive Director 1936 North Street
P.O. Box 13777 PO Box 6078
Austin, Texas 78711-3777 Nacoedoches/TX 75962-0000
22
JX. CAPTIONS
9.1 The captions to the various clauses of this INTERAGENCY CONTRACT are for information purposes
only and shall not alter the substance of the terms and conditions of this INTERAGENCY CONTRACT.
X. SUCCESSORS AND ASSIGNS
10.1
provided for herein.
XI, VENUE AND GOVERNING LAW
11.1
This INTERAGENCY CONTRACT shall be binding upon and inure to the benefit of the parties hereto and
their respective heirs, executors, administrators, successors and their assigns, except as otherwise expressly
Venue of any court action brought directly or indirectly by reason of this INTERAGENCY CONTRACT
shall be in Travis County, Texas. This INTERAGENCY CONTRACT is made and is to be performed in
Travis County, Texas, and is governed by the laws of the State of Texas.
XII. ENTIRE AGREEMENT
12.1 This INTERAGENCY CONTRACT, including the Exhibits, embodies the final and entire agreement of
the parties hereto, superseding all oral or written, previous and/or contemporaneous, agreements between
the parties and relating to matters in this INTERAGENCY CONTRACT. No other agreements, oral or
otherwise, regarding the matters of this INTERAGENCY CONTRACT shall be deemed to exist or to bind
the parties hereto unless same be in writing, dated subsequent to the date hereof, and executed by the
parties hereto.
XIII. LEGAL AUTHORITY
13.1 The signer of this INTERAGENCY CONTRACT for COVERED AGENCY represents, warrants, assures
and guarantees that he or she has foil legal authority to execute this INTERAGENCY CONTRACT on
behalf of COVERED AGENCY and to bind COVERED AGENCY to all the terms, conditions, provisions
and obligations herein contained.
XIV. SEVERABILITY
14.1 If any clause or provision of this INTERAGENCY CONTRACT is held invalid, illegal or unenforceable
under present or future federal, state or local laws, then, and in that event, it is the intention of the parties
hereto that such invalidity, illegality or unenforceability shall not affect any other clause or provision
hereof and that the remainder of this INTERAGENCY CONTRACT shall be construed as if such invalid,
illegal or unenforceable clause or provision was never contained herein. It is also the intention of the
parties hereto that in lieu of each clause or provision of this INTERAGENCY CONTRACT that is invalid,
illegal or unenforceable, there be added as part of the INTERAGENCY CONTRACT, a clause or provision
as similar in terms to such invalid, illegal or unenforceable clause or provision as may be possible, legal,
valid and enforceable.
EXECUTED this the SO^ day of April . 2002, by SORM, signing by and through its Executive Director, duly
authorized to execute same and by COVERED AGENCY, acting through its duly authorized officials.
STATE OFFICE of RISK MANAGEMENT COVERED AGENCY
By: A
(DIGITIZED SIGNATURE)
Executive Director TITLE
23
Appendix No. 4
CERTIFICATE OF ADOPTION OF WIRE TRANSFER RESOLUTION
I, Michael Enoch, hereby certify that I am the Chair of the Board of Regents for Stephen
F, Austin State University, in good standing under the laws of the state of Texas. I further
certify that on Afrl\ 3o , 20 ox. . the Board of Regents of Stephen F.
Austin State University adopted the following resolution, and that such resolution
remains in full force and effect:
RESOLVED, that the employees of Stephen F. Austin State University, listed
below are hereby authorized and directed to execute the standard Wire Transfer
Agreement of Commercial Bank of Texas, N.A. on behalf of the University with
the Bank providing for requests for the transmission of funds belonging to the
University upon the terms and conditions set forth in said Agreement, and to
designate the authorized agents of this University for purposes of requesting wire
transfers and related matters on behalf of the University.
The authority conferred herein may be exercised dually by any two officers and
shall continue in full force and effect until written notice of revocation shall be
received by the Bank.
I further certify that the employee positions referred to in the foregoing resolution are
now held by the following persons, whose signatures appear after their name:
Authorized Signature
Authorized Signature
Authorized Signature
Title Authorized Signature
I have signed this certificate as Chair of the Board of Regents for Stephen F. Austin State
University.
Date: ~ 30- Signed:,
24
Appendix No. 5
Stephen F. Austin State University
Schedule of Budget Changes
December 14, 2001 to April 11, 2002
TOTAL 374,869
25
Appendix No. 6
Policies for Board Review
April 30, 2002
26
Faculty Workload A-18
Original Implementation: November 4, 1977
Last Revision: April 19, \999April 30, 2002
The primary responsibility of Stephen F. Austin State University is the provision of
undergraduate education of the highest quality to those students judged capable of
benefiting therefrom. The University has significant responsibilities for master s level
graduate education in the arts, sciences, humanities, and selected professional fields, with
unique responsibility for master s and doctoral level graduate education in forestry and
education. The criteria for admission to these programs are designed to provide the
University with evidence that the student is capable of meeting the institution s academic
expectations.
The University expects its faculty to be effective classroom teachers and to be accessible
to students who need assistance with formal class work and/or guidance in the pursuit of
independent learning.
In support of, and as an integral part of the teaching mission, all faculty are expected to
stay current in their fields of study and to engage in research, scholarship or creative
activity.
Effective educational programs are dependent upon continual review and assessment by
faculty, students, and academic administrators. Thus, all faculty are expected to be
knowledgeable of the curriculum in their own and other departments of the University
and to participate formally when called upon in the development and revision of
curricula.
It is the judgment of Stephen F. Austin State University that the foregoing responsibilities
and expectations can be met within the following workload guidelines.
Standards and Equivalencies
The standard teaching load at Stephen F. Austin State University is twelve semester
credit hours of instruction in organized undergraduate classes each long term semester.
The minimum load for each faculty member paid full-time from the appropriations item
"Faculty Salaries," excluding teaching assistants who are pursuing degrees, is nine
semester credit hours of instruction in organized undergraduate classes each long term
semester, with adjustments only as follows.
1. One semester credit hour of organized graduate instruction is equal to one and
one-half semester credit hours of organized undergraduate instruction.
2. One semester credit hour of teaching a large class (above 100) is equal to one and
one-half semester credit hours of organized undergraduate instruction.
PI
3. Where classes commonly meet more hours per week than the semester credit
hours granted (e.g., physical education, laboratory classes, and clinical classes) classroom
hours shall aggregate to a minimum of 18 for a full-time load.
4. Teaching credit for the direction of honors contracts, Master s theses and doctoral
dissertations shall be granted only during a fall or a spring semester and on the basis of
three semester hours of organized undergraduate instruction for the accumulation by a
given faculty member of either twelve students having enrolled in honors contracts, or
five thesis research (589) and thesis writing (590/591) courses or for three students'
having enrolled in Dissertation Writing (699) courses in all cases being assigned to the
faculty member in question provided that (1) the equivalency may be granted within
available funding and without adverse effect on academic departmental teaching
responsibilities, and (2) a given student enrolled in either 590/591 or 699 may be counted
no more than twice ~ once each in two different enrollment periods - for credit toward
the faculty member s cumulative total.
5. Studio art and studio music instruction shall aggregate to a minimum of 18 hours
per week for a full-time load.
6. Practice or student teaching supervision, clinical supervision, and intern
supervision shall aggregate to a minimum of 24 contact hours per week for a full-time
load.
Where a faculty member teaches in more than one of the adjustment categories noted
above, the teaching load shall be proportioned among the categories, but the faculty
member s teaching load must be equal to a/ least nine semester credit hours of instruction
in organized undergraduate classes. Where full-time faculty are paid partially from a
source of funds other than "Faculty Salaries," the minimum teaching workload shall be
directly proportioned to the percentage of salary paid from the appropriations item
"Faculty Salaries."
AH adjustments shall be approved by the Board of Regents of Stephen F. Austin State
University, within 45 days after the close of registration for each long term semester.
Exceptions to the foregoing limitations may be made as follows:
1. A reduced teaching load may be granted for a faculty member who is chair of a
department or head of a comparable administrative unit.
2. A reduced teaching load may be granted for extraordinary formal academic
advising or significant administrative responsibilities (temporary) relating to the
institution as a whole, e.g., Chair of the Faculty Senate. The total of such reductions shall
not exceed one three-hour undergraduate organized course or its equivalent for every
3,000 credit hours generated by the institution during the previous fiscal year.
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3. No exception shall be made for coaching activities of teachers who are also
athletic coaches.
The aforementioned exceptions may be granted only upon approval of the Board of
Regents of Stephen F. Austin State University.
Administrative Responsibilities for Monitoring and Reporting Faculty Workloads
Department Chair/Program Director:
1. It is the responsibility of the department chair or program director to assign
faculty workloads in accord with current applicable policy. Except as specifically
authorized, a faculty member s teaching assignment will be equivalent to the standard
teaching load of twelve or more semester credit hours in organized undergraduate classes.
2. It is the responsibility of the department chair or program director to prepare an
official report of the workload assignment of each faculty member teaching in the
department each semester according to an established calendar. The chair/program
director and each faculty member will by signature on the workload report certify by
signature that each workload assignment is in accord with applicable policy.
3. It is the responsibility of the department chair or program director to recommend
exceptions to the standard workload requirement and to provide such documentation as
necessary to justify that recommendation. Recommendations for exceptions must be
made judiciously.
Dean:
1. It is the responsibility of the dean of the college to monitor the work of
department chairs/program directors to assure that the University s workload policy is
being strictly implemented and accurately reported. By signature on the workload report
for each faculty member, the dean certifies that his/her responsibilities have been
executed.
2. It is the responsibility of the dean of the college to review all recommendations
from department chairs/program directors for exceptions to the standard workload and to
recommend to the Vice President for Academic Affairs their approval/disapproval.
Endorsements of exceptions must be made judiciously.
Vice President for Academic Affairs:
1. It is the responsibility of the Vice President for Academic Affairs to monitor the
procedures for reporting and certifying faculty workloads.
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2. It is the responsibility of the Vice President for Academic Affairs to forward one
copy of the faculty workload reports to the appropriate office for entry into the
University s data base and to have the original faculty workload reports filed for possible
future review.
3. It is the responsibility of the Vice President for Academic Affairs to see that the
Faculty Workload Report, Printout Number CMB 008, is prepared for review and action
by the Board of Regents of Stephen F. Austin State University.
President:
It is the responsibility of the President of the University to submit to the Board of Regents
the Faculty Workload Report, Printout Number CMB 008, for their review and action.
Source of Authority: Texas Education Code, sec. 51.401 et seq.; Board of Regents;
President; Vice President for Academic Affairs
Cross Reference: Faculty Handbook
Contact for Revision: Vice President for Academic Affairs
Forms: None
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Overload Assignments A-37
Original Implementation: February 27, 1978
Last Revision: January 19, 1999 April 30, 2002
Overload teaching assignments may be necessary to meet the University's teaching
obligations.
An individual who accepts an overload assignment must certify that the overload
responsibility will be fulfilled above and beyond the standard work-week for which
he/she has already contracted.
Overload compensation during a twelve month period may not exceed the limit sot by the
Board of Regents of the University.
Overload compensation generally is equal to an amount that is paid adjunct faculty
teaching the same course.
Source of Authority: Board of Regents, President, and Vice President for Academic
Affairs
Cross Reference: Faculty Handbook,
Compensation in Excess of Base Salary, Policy E-9
Contact for Revision: Vice President for Academic Affairs
Forms: None
P5
Academic and Professional Preparation A-49
Original Implementation: April 20, 1999
Last Revision: July 27, \999April30, 2002
The selection, development, and retention of a competent faculty at all academic levels is
of major importance in providing the students an education of the highest quality.
Recruitment and appointment procedures for faculty are specified in Index E-24A,
Faculty Search. Approved appointment titles are specified in Index E-01 A, Academic
Appointments and Titles.
Prior to selection, minimum standards for all faculty must be met and documented. Each
full-time and part-time faculty member teaching credit courses leading toward the
baccalaureate degree, other than physical education activities courses, must have
completed at least 18 graduate semester hours in the teaching discipline and hold at least
a master's, or hold the minimum of a master's degree with a major in the teaching
discipline. In exceptional cases, outstanding professional experience and demonstrated
contributions to the teaching discipline may be presented in lieu of formal academic
preparation. Appropriate justifications must be provided by the academic department and
college on an individual basis.
Each faculty member teaching courses at the master's degree level must hold the terminal
degree, usually the earned doctorate, in the teaching discipline or a related discipline. The
M.F.A. and M.S.W. may beare considered the-terminal degrees in their respective fields.
In other areas, a master's degree in the teaching discipline coupled with a doctoral degree
in a related discipline is considered appropriate. It is the responsibility of the department
and college to justify the master's degree, or master's in the teaching discipline coupled
with a related doctorate, as the terminal degree for faculty members teaching in those
disciplines.
All faculty members teaching courses at the doctoral degree level must hold the earned
doctorate in the teaching discipline or a related discipline. In unusual cases, graduate
faculty may be utilized who have demonstrated exceptional scholarly or creative activity,
or professional experience, but who may not possess the required academic credentials.
Such exceptional cases must be completely justified and documented by the department
and college.
Graduate teaching assistants who have primary responsibility for teaching a course for
credit and/or for assigning final grades for such a course must have earned at least 18
graduate semester hours in their teaching discipline, be under the direct supervision of a
faculty member experienced in the teaching discipline, receive regular in-service training,
and be evaluated regularly.
It is expected that the highest earned degree presented as the credential qualifying the
faculty member to teach is from a regionally accredited institution. If the degree is from a
non-regionally accredited institution within the United States or an institution outside the
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United States, the department and college must show evidence that the faculty member
has appropriate academic preparation.
Appropriate documentation includes official transcripts and, if applicable for
demonstrating competence, official documentation of professional and work experience,
technical and performance competency, records of publications, certifications and other
qualifications. All such documentation must be kept current and on file. Official
university files are maintained in the office of the Vice President for Academic Affairs.
Source of Authority: Vice President for Academic Affaire
Cross Reference: Faculty Handbook, Southern Association of Colleges and Schools;
Commission on Colleges; Criteria for Accreditation, 1998
Contact for Revision: Vice President for Academic Affairs
Forms: None
P7
Concurrent Enrollment Program A-50
Original Implementation: July 27, 1999
Last Revision: NmeApril 30, 2002
High school students with superior academic ability and achievement may be admitted to
Stephen F. Austin State University and enroll in college courses while completing their
high school studies. Students must demonstrate the capability to successfully complete
college studies.
The Concurrent Enrollment Program is open to high school students who have generally
completed three-fourths of the core high school graduation requirements and have
obtained a minimum grade point average of 85. The grade point average is calculated on
academic core courses and does not include such courses as band, choir, or physical
education. In addition, students must submit a minimum composite score of 1010 on the
SAT or 21 on the ACT. Students are also required to be exempt from or have passing
scores on all parts of the TASP test. A recommendation by the student's high school
principal or high school counselor must be submitted as well.
Source of Authority: Vice President for Academic Affairs
Cross Reference: General Bulletin
Contact for Revision: Vice President for Academic Affairs
Forms: None
P8
Distribution of Recovered Indirect Costs Distribution A-51
Original Implementation: October 26, 1999
Last Revision: NoneApril 30, 2002
Indirect costs, or Facility and Administrative costs, are those incurred for a common or
joint purpose which benefit more than one University department/activity, and which are
not readily assignable to a specific department/activity. They are sometimes referred to
as overhead costs. In some instances, grantors and funding entities agree to reimburse
the University for overhead expenses of conducting research, education and service
projects. This policy establishes guidelines for the use ofsuch eest reimbursements. #em
funding agencies for administrative and facility costs incurred by Stephen F. Austin State
University for the sponsorship of research, education and service projects.
The Texas Education Code, Chapter Section 145.001, provides that recovered indirect
costs can be retained by sJJtate universities according to the provisions of the General
Appropriations Act. It also provides that at least 50 percentjms half (50%) of the
recovered costs be expended in support of research activities, and the remaining 50%
funds can be used for general institutional
purposes, paying overhead costs. The revenue from indirect cost reimbursements to
Stephen F. Austin State University will be allocated annually as follows:
1. To the Office of Research and Sponsored Programs (ORSP) an amount sufficient to
cover the total actual costs of operations.
2. Thirty percent (30%) of any remaining revenue (after Step 1) to the ORSP to be
distributed to academic units that generated the recovered indirect costs. Such units
shall expend the funds for projects encouraging further research, including, but not
limited to:
Recovered indirect cost funds used to enhance the university s research efforts may be
expended for, but are not limited to, the following purposes:
The Business Officcappropriate copy
of the receipt should be sent to the University Business Office with the appropriate
deposit (see Deposits, below). -The non-perforated'yellew-copy of the receipt will
remain in the receipt book.
Receipts should never be altered. If a correction change must be madm necessary veid
the original receipt must be voided {with aielttde-explanation noted) and issae-a new
receipt issued. -The original of the Staple white original of the voided receipt should be
sef, to groon copy and prosont both to the University Business Office along with the copy
of the new receipt. Novor discard a voided receipt.
All receipt books must be available in the department for audit.
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Sales lax
Departments are responsible for collecting applicable sales tax and reporting it to the
University Business Office on the Deposit Summary form.
Deposits
Some University departments are authorized to make deposits directly to the bank via
courier service provided by the University Police Department (UPD). These departments
are:
University Business Office, Bookstore, Ticket Office, University Center Business Office,
Vending, and Athletics. All other departments will hand-deliver their deposits to the
University Business Office, which will then incorporate the funds into the University s
main daily deposit.
fees and other charges collected, proceeds of cash sales, and all each received (including
cash ovcrageo) from other sourcco muot be dcpooitcd promptly in the BuGinoss Office. No
department may use any such collected funds for any purpose prior to depositing the
funds in the University Business Office.
Each department that makes deposits directly to the bank via UPD courier shall hand-deliver
the Deposit Summary form to the University Business Office on the deposit date.
Immediately after the deposit is made, the UPD courier will hand-deliver the University s
copy of the deposit slip to the University Business Office. There, the deposit slip will be
compared to the Deposit Summary form to verify they balance. A University Business
Office teller will then enter the deposit data into the University s online Financial
Records System (FRS).
The University Business Office providcG c£aeh department that mak^ing deposits to the
Universitv Business Office will be provided with two lockable deposit bags and keysa key
for each bag. Receipts greater than $25 must be deposited in the Business Office no later
than the next working day. Receipts lcoo than $25 muot be deposited within four days.
When Theet deposit is prepared by the department shall prepare the Deposit Summary
form and place it in the deposit bag with the green receipt copies and the cash, and
checks, original credit card receipts, and the appropriate copy of the handwritten
receipts, should be The locked in the bag will then be hand-delivered to the University
Business Office by a. departmental representative. The representative will leave the
deposit with the teller, and sign for and take the empty deposit bag from the previous
deposit. Subsequently, T/he University Business Office teller will verify that the gFeea
receipts and the funds balance^ and The teller will enter the deposit data into
^Vindicating the amount of the deposit received, date received, and the beginning and
ending receipt numbers. The teller will lock the empty bag and store it until the
departmental representative returns with another deposit
Departments may view the applicable account(s) in FRS to confirm the deposit data
entered by the University Business Office. Representatives from the department making
the deposit will sign for and pick up a deposit bag from the previous deposit.
P14
Representatives of departments depositing funds in the Business Office should verify that
the deposit entered by the University Business Office is correct.
All funds (including overages) must be deposited promptly. Receipts of $25 or more must
be deposited no later than the next working day. Receipts less than $25 must be
deposited within four working days. Checks must be endorsed with the University stamp
immediately upon receipt. No department may use any funds for any purpose prior to
depositing them.
Source of Authority: Vice President for Business Affairs
Cross Reference: None
Contact for Revision: Controller
Forms: www.3fasu.edu/controllor/afa idLhtndOfficial University Receipt; Deposit
Summary
P15
Best Value Procurement C-7
Original Implementation: January, 1988
Last Revision: October 23, 200lApril 30, 2002
Stephen F. Austin State University purchases goods and services on a best value basis
including 1) competitive bidding; 2) competitive sealed proposals; 3) catalog purchase; 4)
group purchasing; or 5) open market contract.
In determining best value, the University shall consider:
1) the purchase price;
2) the reputation of the vendor and of the vendor s goods or services
3) the quality of the vendor s good or services;
4) the extent to which the goods or services meet the University s needs;
5) the vendor s past relationship with the University;
6) the impact on the ability of the University to comply with the laws and rules
relating to historically underutilized businesses and to the procurement of goods and
services from persons with disabilities;
7) the total long-term cost to the University of acquiring the vendor s goods or
services;
8) any other relevant factor that a private business entity would consider in selecting
a vendor; and
9) the use of material in construction or repair to real property that is not proprietary
to a single vendor unless the University provides written justification in the request for
bids for use of the unique material specified.
The following limits are established for competitive bidding and catalog purchase
solicitations:
a. $0 up Procurement of goods and services from persons with disabilities (TIBH)
must be considered when using state funds
b. $0 - $5000 Printing Requires 2 bids when using state funds
c. $0 - $5000 All other products and services Contract negotiation of best value
P16
d. $5000.01 - $25,000 Minimum 3 informal bids required; minimum 50% HUB
vendors including one woman-owned and one minority-owned
e. $25,000.01 - $49,999.99 Minimum 5 formal bids required; minimum 50%
HUB vendors including one woman-owned and one minority-owned; Texas Marketplace
posting required.
f. $50,000 - $99,999.99 Minimum 5 formal bids required; minimum 50% HUB
vendors including one woman-owned and one minority-owned; Board of Regents
approval required; Texas Marketplace posting required.
g. $ 100,000 and greater Minimum 5 formal bids required; minimum 50% HUB
vendors including one woman-owned and one minority-owned; HUB Subcontracting
Plan required; Board of Regents approval required; Texas Marketplace posting required
The University may use the process established in Government Code, Title 10, Subtitle
D, Subchapter C, Section 2156 for the acquisition of goods and services by the
competitive sealed proposal process.
a. All competitive sealed proposals shall include HUB vendors of any gender and
ethnicity when identified as providing the good or service identified.
b. Texas Marketplace posting required for all procurement opportunities expected to
exceed $25,000.
c. All competitive sealed proposals expected to exceed $50,000 require Board of
Regents approval.
d. All competitive sealed proposals expected to exceed $100,000 require Board of
Regents approval and the submission of a HUB Subcontracting Plan.
The University may purchase goods or services through group purchasing programs.
a. All group purchases exceeding $50,000 require Board of Regents approval.
b. All group purchases exceeding $100,000 require Board of Regents approval.
Emergency Purchases
An emergency purchase is defined as the purchase of goods or services that are so badly
needed that the agency will suffer financial or operational damage if they are not secured
immediately.
Orders less than $5000 are not considered emergencies.
Orders exceeding $5000 should be bid when sufficient time exists.
P17
Orders exceeding $25,000 require Texas Marketplace posting.
An emergency is defined by the answer to the following questions:
a. What is the emergency and/or what caused the emergency?
b. What financial or operational damage will occur it needs are not satisfied
immediately?
c. Why could the needs not be anticipated so that proper procedures could be
followed?
Exempt Purchases
The following purchases are exempt from competitive bidding. Submission of a purchase
requisition and other rules may apply.
a. Classified Advertising
b. Hotels and Conference Rooms
c. Conference Expense; expenses related to conference room services such as
audio/visual/network and food services, (does not include goods purchased for attendees
or transportation services.)
d. Moving Expenses (employee) — See Policy C-21 Moving Expenses
e. Student Travel; expenses related to student travel
f Library materials for Stephen F. Austin State University Libraries, in accordance with
Gov t Code 2155.139, when such exemption represents the best value to the University
g. Membership fees and dues
h. Newspaper and magazine subscriptions, books, videos and software direct from the
publisher
i. Freight
j. Intra-agency payments
k Rental of exhibit space; i.e., booths for display purposes
I. Goods and services provided by the Texas Department of Criminal Justice
m. Goods and services provided by the Texas Industries for the Blind and Handicapped
n. Internal Repairs
o. Purchases from Federal agencies
p. Utilities
q. Goods and services for an Organized Activity (Early Childhood Lab, Beef Farm, Dairy
Farm, Poultry Farm, Swine Farm), when such exemption represents the best value to the
University
r. Purchases from other State Agency contracts, when such exemption represents the best
value to the University
Bid Submission, Bid Opening, and Tabulation
P18
a. Bid Submission
1. Prospective bidders may request specific bid invitations from the Purchasing
Department at any time prior to the bid opening;
2. A bidder may withdraw its bid by written request at any time prior to the bid
opening date and hour;
3. A bid received after the time and date established by the bid invitation is a late bid
and will not be considered;
4. A bid received which does not contain adequate bid identification information on
the outside of the envelope will be opened to obtain such information and will then be
processed as any other bid. If the incorrect information on the envelope causes the bid not
to be considered in making an award, the bid will be considered invalid and rejected;
5. Bids may be submitted by telefacsimile (fax). The telephone number for fax bid
submission will be identified in the solicitation; no other number may be used for bid
submission. Bids submitted by fax need not be confirmed in writing, but must comply
with all legal requirements applicable to formal bids. If all or any portion of a bid
submitted by fax is received late, is illegible, or is otherwise rendered non-responsive due
to equipment failure or operator error, the bid or the applicable portion of the bid will not
be considered. The university shall not be liable for equipment failure or operator error,
nor will such failure or error require other bids to be rejected or the bid invitation to be'
re-advertised.
6. Bids by telegram are not allowed;
7. An unsigned bid is not valid and will be disqualified;
8. A bidder or department may request, in person at the bid opening, that bids be read
aloud. No bid shall be required to be read aloud at any time other than during regular
working hours and days;
9. When formal bids are required, bids may not be taken or accepted by telephone;
10. If an error is discovered in a bid invitation, or agency departmental requirements
change prior to the opening of a bid, the Purchasing Department will transmit an
addendum correcting or changing the specifications to all bidders originally listed on the
transmission list for that bid invitation. Bids will not be rejected for failure to return the
addendum with the bid, if the change is noted on the bid or the product or service
specification would not be changed by the addendum;
b. Bid opening and tabulation.
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1. All bid openings conducted by the Purchasing Department shall be open to the
public.
2. Bid opening dates may be changed and bid openings rescheduled if bidders are
properly notified in advance of the opening date.
3. If a bid opening is canceled, all bids which are being held for opening will be
returned to the bidders.
4. All bid tabulation files are available for public inspection. Bid tabulations may be
reviewed by any interested person during regular working hours at the offices of the
Purchasing Department. Employees of the university are not required to give bid
tabulation information by telephone.
Source of Authority: Texas Education Code, Chapter 51.9335(a) (b); President; Vice
President for Business Affairs
Cross Reference: Items Requiring Board of Regents Approval, Index D-20.5;
Historically Underutilized Businesses, Index C-16.5
Contact for Revision: Director of Purchasing and Inventory
Forms: None
P20
Moving Expenses C_21
Original Implementation: December 1988
Last Revision: August l,200Q4pri/ 30, 2002
Payment for actual moving expenses of newly hired employees may be made from non-appropriated
funds. However, payment of moving expenses is not an entitlement. It is an
option to be agreed between the University and the prospective employee in advance.
Prior approval of the University President is required.
Moving expenses to individual to bo employed by the Univoraity may not be paid fiom
appropriated funds. Payments from non appropriated funds must be appio ved, in
advance, by the President and made in compliance with prevailing IRS regulations.
Moving expenses can be paid by either of two methods:
• Direct payment to vendor (preferred method)
• Reimbursement to new employee
The Payroll Office will coordinate all payments for moving expenses, regardless of which
method of payment is used. Payroll forms must be completed before any moving expense
can be processed for payment.
Direct payment to vendors, such as to professional moving companies, will be made by
the Accounts Payable Office upon receipt of invoice. Reimbursement to the employee
will be made by the Payroll Office upon receipt of documentation (e.g., paid receipts and
invoices).
The Payroll Office personnel will review all moving expenses (taxable and non-taxable)
prior to payment. Payment of taxable amounts will be subject to tax withholdings and
year-end W-2 reporting, in accordance with current Internal Revenue Service
regulations.
Moving expenses will bo paid through payroll.
Source of Authority: President
Cross Reference: None
Contact for Revision: freside&tController
Forms: None
P21
Purchases from Employees C-27
Original Implementation: Unpublished
Last Revision: April 18,2000 30, 2002
No purchase of any kind shall be madcThe purchase of PRODUCTS from any officer or
employee of the State of Texas or any of its agencies is prohibited unless the price is
equal to or less than that which can be obtained from any other known and ethical source,
regardless of the dollar amount. Possible conflicts of interest are to be avoided whenever
possible.
Documentation showing comparative or bid pricing from a minimum of two other sources
is required on any Procurement Card purchase, LPA, Purchase Order, or voucher
submitted for payment to an employee of the State of Texas or any of its agencies.
A request to purchase SERVICES from anv officer or employee of Stephen F. Austin State
University must be initiated by submitting an additional compensation form to Human
Resources. The request will not be considered unless the service being performed is
significantly different from the employee's regular duties. See Policy E-9 Compensation In
Excess of Base Salary.
Source of Authority: Vice President for Business Affairs
Cross Reference: NoftePo/zcy E-9 Compensation In Excess of Base Salary
Contact for Revision: Director of Purchasing and Inventory
Forms: None
P22
Special Purchases ^.35
Original Implementation: Unpublished
Last Revision: January 25, 2000April 30, 2002
The following items require special consideration for proper processing:
1. Advertising copy (radio spots, newspaper ads, billboards, etc.) should be
submitted to the Director of Public Affairs for approval prior to release (see Policy D-39
University Publications)
2- Agency Account Purchases should be made and submitted for payment on
an SFA Purchase Voucher to Accounts Payable. Agency accounts are subject to state tax.
3- Consultant Contracts. The rules are numerous and complicated. Review the
Professional and Consultant Services Policy, C-45, carefully before making any
commitment on behalf of the University.
4- Purchases from Employees. Any payments for SERVICES made to a current
employee or an individual employed during the past 12 months is to be submitted on an
additional compensation request form. Any purchase of GOODS from a current
employee must be submitted through the requisition process and must comply with
Policy C-27 Purchases from Employees.
5. Entertainers. See Professional Services.
6. Food Purchases. All purchases of food must be submitted on a Purchase
Requisition and must be certified by the account manager in accordance with Policy C-13
Food Purchases.
7- Guest Sneakers. Lecturers. Instructors. Artists, Musicians. See
Professional Services
8. Insurance. Purchase of insurance is to be submitted on a Purchase
Requisition. As a general rulo, payments for insurance may not bo made from State
funds. However, specific oxecptions may bo permitted and/or required. Specific
insurance requirements should be brought to the attention of the Safety and Risk
Management Officer.
9- Lease of Real Property. The rental or lease of real estate requires approval of
the Vice President for Business Affairs. State funded rentals or leases require approval of
the Facilities, Construction, and Space Management Division of the General Services
Commission. Such issues as access to the handicapped, fire safety, and the availability of
other space on a competitive basis will be considered.
P23
10- Institutional-Memberships in professional organizations require approval
by the appropriate vice president and/or the President. Memberships with subscriptions
sh&uteare to be submitted on a "Purchase Requisition". Other memberships may be
processed on a SFA Purchase Voucher. (See Policy C-17 Institutional Memberships)
11. Moving Expenses are taxable income and should be submitted through the
Payroll Department. (See Policy C-21 Moving Expenses)
12. Printing. University Printing Services is to be utilized to the extent possible .
for printing and duplication. All official University publications require editorial approval
prior to printing regardless of the source of printing services. (See Policy D-39 University
Publications)
13 • Professional Services. Review the Professional and Consultant Services
Policy C-45 carefully before making a commitment on behalf of the University.
14- Proprietary Purchases. Purchase requisitions which are submitted for items
to be purchased for a single brand and/or from a single vendor shall include a Sole
Product/Sole Source Justification Form, which is available from the Purchasing
Department. See Policy C-26 Proprietary Purchases.
Source of Authority: Texas GovornmcntEducation Code, Title 10, Subtitle D, Chapters
51.9335(a)-(b) 2151 through 2176, 2254 and General Appropriations Act; Board of
Regents; Vice President for Business Affairs; President
Cross Reference: None
Contact for Revision: Director of Purchasing and Inventory
Forms: Purchase Requisition (See Policy C-30 Purchase Requisition); State of Texas
Purchase Voucher (available in University Printing Services); Sole Product/Sole Source
Form (available from Purchasing)
P24
Asbestos Removal D_5
Original Implementation: July 12,1988
Last Revision: October 26, 1999 April 30, 2002
Stephen F. Austin State University provides for the training of certain University personnel
the establishment of an inspection and abatement program, and maintenance procedures
relating to asbestos in University buildings and facilities. The University's objective is that
all personnel who may work in an area with asbestos or materials which contain asbestos be
informed of the history of asbestos, its past and present use, health affects, and remedial
action necessary to meet current regulations and to maintain a safe work environment.
/. PurposeTho purposes of this policy aro to provide a plan for: 1)
A. identification and immediate removal of any asbestos-containing material
that is in a friable state by accredited, competent, trained personnel.
B. f-2)-aStrict enforcement of OSHA, EPA, NIOSH, NESAPHS, and the Texas
State Health Department regulations and guidelines to ascertain as well as
possible that no one is exposed to an asbestos hazard.
C ; and, 3) cContinuance of an on-going program to maintain asbestos-containing
material in a safe condition and remove and/or encapsulate this
material as funds are available.
?• . Tho duties and responsibilities of the Asbestos Program Manager include the
following.
4-A. The Asbestos Program Manager (APM) must be licensed by the Texas State
Health Department as an Asbestos Inspector, Management Planner, and must
satisfactorily complete the appropriate examination administered by the
Environmental Protection Agency. The APM will stay abreast of all pertinent
regulations regarding asbestos.
2tB. The APM will establish a training program to be completed by all University
employees who might reasonably be expected to come into contact with
asbestos material during the performance of their University employment.
3tC. The APM will establish guidelines for supervisors who will provide periodic
reminders to employees (following completion of the initial training program)
of the employees' duty to inform their supervisor when any material
containing asbestos becomes friable or may become friable due to daily wear-and-
tear, roof leaks or maintenance.
4rD. The APM will inspect all University buildings and facilities twice each year to
determine the condition of any asbestos-containing materials. If need exists
bulk samples or air samples will be taken. '
fc/. Each inspection conducted will be documented on the standard work
order form and filed in its respective building folder.
bz2. Upon completion of these periodic inspections an updated composite
letter recommending any remedial action or relevant information will
be forwarded to the Vice President for Business Affairs, Physical Plant
P25
Director, and any other applicable administrator or director for their
information and future planning.
5?E. The APM will maintain two current files, located remotely from each other,
on all University buildings and facilities containing any form of asbestos at
1% or above. It will be the responsibility of each maintenance crafts
employee to notify his/her supervisor any time a question arises relating to
work which may involve contact with suspected asbestos materials, and when
the work requirements listed below are anticipated.
€fc/. a wall, ceiling, floor, or partition is to be penetrated, scored, drilled,
refinished, or otherwise altered.
pipe insulation is removed, damaged, or altered.
boilers, chillers, hot water tanks, heat exchangers, valves, and piping
are repaired, changed, or altered in a way that may affect the
insulation.
painting or paint removal is done to a surface that could possibly
contain asbestos.
//, Implementation
If at anytime, an employee is working around suspect material, they are to stop
immediately and notify their supervisor. The supervisor will notify the Asbestos
Program Manager so that records may be researched and an approval to continue
work may be secured. Under no circumstances is an employee to work in an unsafe
condition or environment.
Contractors working on University property must comply with the same guidelines
listed above. In addition, contractors must secure approval from the APM prior to
beginning work and must consult the APM when any question or potential problem
arises.
Source of Authority: Vice President for Business Affairs
Cross Reference: None
Contact for Revision: Safety Director
Forms: None
P26
Emergency Management Plan D-l 1
Original Implementation: November, 1986
Last Revision: October 26, \999April 30,2002
An Emergency Management Plan has been adopted to guide the response of appropriate
individuals to potential emergencies occurring on the campus of Stephen F. Austin State
University.
I. Authority and References
A. Authority for implementation of the Emergency Management Plan rests with
the President of Stephen F. Austin State University.
B. References
1. Article 51.210 and Article 51.203 of the Texas Penal Code.
2. The Texas Emergency Disaster Act of 1975, as amended (Article
6889-7, Vernon's Civil SSttaattuutteess))..
3. The Texas Emergency Management Plan, and Annex L - Texas
Department of Health.
II. Purpose
The purpose of this plan is to provide the necessary guidelines, procedures and
instructions for implementing emergency operations at SFASU. Emergency
operations will utilize the existing University organizations, with aid as necessary
from city, state, and federal governments.
HI. Scope
This plan constitutes the general guidelines for personnel of the University and for
such other departments or individuals as may come under the direction and control of
the University while engaged in activities intended to mitigate the harmful effects of
accidents or natural disasters. Further, this plan provides guidelines for response to
such occurrences. F
This plan is intended to stand alone or to complement other plans and provisions of
the Texas Emergency Management Council and of local government. Provisions of
this plan that are not specific to the activities of the University, have been included
tor purposes of clarity and their presence here is not intended to supersede or abrogate
the provisions of the Texas Emergency Disaster Act of 1975.
IV. Situations and Assumptions
A. Situations
The University is an autonomous community of approximately 13,000 people
surrounded by a city of approximately the same size. The University is
responsible for providing law enforcement and internal distribution of utility
services to the University community on a day-to-day basis.
P27
B. Assumptions
1. The University is more knowledgeable about its facilities than are
other agencies.
2. In the event of a disaster, the University may be dependent upon its
own personnel and resources in the interval prior to the arrival of help
from the usual sources.
3. In the event that the University is not affected by the primary disaster,
its personnel and resources may be available to supplement and
support local services.
V. Direction and Control
A. Routine organization (See University organizational chart.)
B. The organization of the Emergency Operation Center (EOC) will vary from
the routine structure as follows:
1 • The location of the primary EOC will be designated by the Director of
the EOC upon activation of this plan after consideration of the nature
of the emergency.
2. The secondary EOC may be in the University Police Department.
3. The EOC Director will be designated by the President of the
University and he, or his designee, must be present in the EOC as long
as the plan is activated. He will serve as the official source of
information to the University response personnel and will represent the
University in the coordination of activities with other agencies. To aid
the EOC Director, representatives of those who are assigned
responsibilities in Section VI will be present in the EOC, as needed, to
record and document incoming information and to dispatch
information to the appropriate personnel. The EOC staff will
coordinate requests for service and assignment of resources.
C. Warning and Notification
This plan will be implemented by the President of the University when
information is received from a credible source concerning a potential or actual
disaster that requires a positive response by the University. In the absence of
the President, the provisions of the President's Line of Succession", in section
VII of this policy will determine the line of authority applicable to the
implementation of this plan. Information received shall be verified and
evaluated to determine the response required and the division having
responsibility for such action. The individual who evaluates the information
must have a thorough understanding of the capabilities and responsibilities of
each department of the University. An up-to-date listing of persons to be
notified during duty hours, after duty hours, weekends and holidays shall be
available to the University Police Department dispatcher. The prioritized list
of individuals to be called will consist of a name and at least two alternate
names along with office and home phone numbers. Changes in the list shall
P28
be submitted to the Chief of the University Police Department (UPD). The
notification procedure is as follows:
1. The UPD will maintain the callout list and make the initial
notification.
2. The UPD will initially dispatch personnel as necessary until the EOC
is established, then control will shift to the Director of the EOC who is
responsible for emergency management.
3. Major problems will be reported to the EOC.
D. Public Information
All public information shall be provided by or coordinated with the Director
of Public Information. The designation of a single University spokesperson
provides a single point of contact for persons seeking information and
provides a single point through which information is released.
VI. Assignment of Responsibilities
A. University President
The President or his designee is the Director of the Emergency Operation
Center and shall be responsible for delegating duties to the other staff
members as the emergency situation dictates.
B. University Police Chief
The Police Chief is responsible for furnishing and directing the manpower
necessary to maintain security in the affected areas. He will maintain traffic
control, preserve law and order, direct search and rescue operations, and
provide communication between the scene of the emergency and the EOC.
C. Director of the Physical Plant
The Director of the Physical Plant is responsible for coordinating requests for
§ supplies and personnel and for making deliveries to the emergency area. He
will discontinue and restore utility services as conditions dictate, clear debris
and restore buildings to functional use, when it is determined that the
buildings are safe.
D. Director of Auxiliary Services
The Director of Auxiliary Services is responsible for providing meals for
students and other University personnel as conditions dictate and will
coordinate the use of the University Center facilities as directed by the
President or his designee.
E. Director of the University Health Clinic
The Director of the University Health Clinic is responsible for determining the
medical needs, arranging for emergency medical supplies, and the
P29
establishment of First Aid Stations in or near the affected area, but clear of
immediate danger.
F. Director of University Public Information
The Director of Public Information is responsible for the timely and accurate
dissemination of information to the news media. He will establish an
emergency telephone information center to inform students' parents as
necessary, and arrange for photographers to document the disaster.
G. Director of Safety
The Director of Safety is responsible for providing the Director of the EOC
with specific information about facilities and existing conditions existing
wh*eh-relate/«£ to the emergency. He will work with the city fire department
and University police when evacuation is warranted. He will assure that
facilities and buildings are safe before they are restored to service or
occupied.
H. Director of Hazardous Materials Control and Radiological Safety
The Director of Hazardous Materials Control is responsible for monitoring of
radiation sources, providing the Director of the EOC with information about
locations of hazardous and toxic materials on campus, and to serve as
consultant to the Director of the EOC.
I. Director of Housing
The Director of Housing will be responsible for the relocation and housing of
students. e
VII. Line of Succession
To insure continuity of University activities during threatened or actual emergencies
the following line of succession for EOC command is established as follows:
Dr. Roland Smith, Vice President for Business Affairs;
Dr. Janollc Ashley, Vice President for Academic Affairs;
Dr. Baker Pattillo, Vice President for University Affairs;
Dr. Jorry Holbcrt, Vice President for University Advancement.
A list of the Line of Succession for the other positions on the EOC staff will be
provided by the appropriate directors and be appended to the emergency callout list.
VIII. Support
Request for assistance, including activation of the Texas National Guard or other
military assistance, will be made by calling the State Disaster District Headquarters
located at the Department of Public Safety Disaster District Headquarters, Region
Sub 2B office in Lufkin, telephone (409956)634-5553. In the event that the State
P30
Disaster District Headquarters cannot be reached, the request for assistance can be
made to the local Department of Public Safety Supervisor, telephone (936) 560-6528,
IX. Outdoor Warning Siren
A. Locations
1. Sunset Cemetery on North Street
2. Fire Station 1 on North Street
3. Baseball Park on Old Tyler Road
4. Durst Street @ Reedy Street
5. Fire Station 3 on OldLufkin Road
6. Temple Park on Martin Luther King
7. Center Highway @ East Oak Lane
8. Stephen F. Austin Maintenance Facility
9. Fire Station 4 @ Nacogdoches High School
10. Power Street Pump Station
B. Sirens tested 1st Monday of the month at noon.
C Sirens sounded if the city is to be impacted by:
1. A Severe Thunderstorm and warning by National Weather Service is
placed
2. A Tornado Warning is issued by National Weather System and the City
is in its path.
3. A flooding situation and the Emergency Management Team feel that a
warning should be issued.
4. A hazardous materials event has placed a section of the community in
danger.
D. Procedure
1. Take shelter inside unless Authorities are directing action.
2. Channel 14 and local radio stations will broadcast information.
X. iXr Emergency Action
The various types of disasters, related terms, and an outline of general actions are
defined for each threat. Each stage of a potential disaster is assigned a condition
status number as follows:
A. Condition 4 will refer to normal operating conditions when daily work routine
is not interrupted by disaster or impending emergency situations. No action is
necessary.
B. Condition 3 will refer to a severe weather watch established by the U.S.
Weather Service. Such a watch may be issued for any of the following
conditions:
P31
1. Tornado Watch: Conditions are favorable for tornado formation. The
action is to maintain daily routine, notify the appropriate department
heads of conditions, and be ready to respond to a warning.
2. Severe Thunderstorm Watch: Atmospheric conditions exist such that
severe thunderstorms may develop. The action is to maintain daily
routine, notify the appropriate department heads of conditions, and be
ready to respond to a warning.
3. Flood Watch: Conditions are favorable for rising waters. The action is
to maintain daily routine, notify the appropriate department heads of
conditions, and notify Physical Plant.
C. Condition 2 will refer to severe weather warnings as issued by the U. S.
Weather Service and relayed by local radio and TV stations. Such warnings
may be issued for any of the following conditions:
1. Tornado Warning: A tornado has been sighted or seen on radar. The
action is to notify EOC personnel and place them on alert status.
Maintain the daily routine and notify the appropriate departments to
take such action as is required.
2. Severe Thunderstorm Warnings: Severe thunderstorms have been
sighted visually or on radar. The action is to maintain the daily routine
and notify the appropriate departments to take such action as is
required.
3. Flood Warning: Conditions are such that waters may exceed a safe
control level. The action is to maintain the daily routine and notify the
appropriate departments to barricade areas of possible flooding.
D. Condition 1 indicates any of the following conditions:
1. a tornado strikes
2. flash flooding
3. a major accident or a disaster, man made or natural, occurs without
warning
4. a major fire
5. an explosion
6. an electrical blackout
The EOC is activated and all department heads are notified. The EOC members will
report to the center. All other department heads will follow their standard operating
procedures. It is imperative that all actions taken or anticipated by any department be
coordinated with the EOC.
XI. The post-disaster actions will consist of the following:
A. Check and/or re-establish communications.
P32
B. Maintain law and order.
C. Perform fire protection and rescue operations.
D. Set up triage stations if necessary and assure acceptable health conditions.
E. Assess extent of damage.
F. Perform emergency clean-up and debris removal.
G. Request outside assistance as required.
H. Establish controls on critical resources and direct their distribution when
necessary.
I. Designate restricted areas as necessary.
J. Furnish regular status reports to the State Department of Public Safety
Disaster District Headquarters, Region Sub 2B in Lufkin, telephone
(409936)634-5553, as appropriate.
K. Keep the public informed of conditions. Utilize photographers to document
extent of disaster.
L. Insure orderly operations of shelters, provide welfare necessities to the extent
possible, and direct all shelter operations.
M. Conduct radiological monitoring and notify "Chemtrec" (1-800-424-9300) if a
hazardous material disaster occurs.
N. Examine the disaster area for life safety hazards and assure that precautions
are taken to protect personnel until normal operations are established.
XII. Implementation
Source Of Authority: Texas Government Code sec. 418.001 et seq.; Texas Education Code
sec.51.201 et seq.; The Texas Emergency Management Plan, Annex L - Texas Department of
Health; President
Cross Reference: Employee Safety Manual
Contact For Revision: Safety Director
Forms: None
P33
Health & Safety D-17
Original Implementation: February 11,1977
Last Revision: October 26, 1999April 30, 2002
I. Purpose
This document will establish for Stephen F. Austin State University the policy for the
protection of the University's human and material resources and the maintenance of a
safe and healthful environment complementary to the University's needs and the
accomplishment of its goals.
//. Scope
The intention of this policy statement is to create among all members of the
University community an awareness of and a commitment to an effective safety
program. The primary concern of this program will be the safety and well-being of
the students, faculty, staff and visitors. The program will be promoted through
training, identification of hazards, and initiation of loss-control measures aimed at the
overall reduction of accidents and risk.
///. Committee
Responsibility fefy-and the-coordination ofrfee various aspects of the University's
safety program is vested in the University Environmental Safety and Health/Radiation
Committee which that reports to the President of the University. The Committee will
be composed of the Radiation Safety Officer, the Chief of University Police, and
other faculty and staff members appointed by the Vice Presidents/or Business Affairs.
The Director of University Health Services, the Director of Safety, the Director of
Hazardous Material Control, and the Assistant Safety Director acting as the Workers
Compensation Representative are ex officio members.
IV. Tfee-Committee Responsibilities
A. wJFill meet quarterly or at necessary intervals, necessary to fulfill its
responsibilities
B. Act as a clearinghouse and consultative organization for the University safety
and health problems.
C. pict as liaison between the University and the State Employees Workers
Compensation Division of the State Office of Risk Managementraad
D. Act as an advisory body reporting to the President on the status of the
University's safety control activities.
P34
V. The Occupational Safety and Health Program for Texas State Agencies, published by
the State Office of Risk Management, is the program document for the University's
safety program except as noted below. Responsibilities are assigned to individuals at
appropriate levels of authority and expertise as follows.
±A. The responsibility for physical safety, fire protection, occupational health, and
engineering controls is assigned to the Director of Safety, who reports to the
Vice President for Business Affairs. The Director of Safety will assume the
duties of Accident Prevention Coordinator. The Assistant Safety Director
acting as the Workers Compensation Representative associated with the State
Employees Workers Compensation Division of the State Office of Risk
Management shall report to the Director of Safety.
2B. The responsibility for radiological safety, including the purchase,
transportation, use, storage, and disposal of radioactive materials is assigned
to the Radiation Safety Officer who reports to the President of the University.
The Radiation Safety Officer will assume the responsibility for the
Radioactive Materials Management Program to assure compliance with the
conditions of the license/registrations issued by the Texas Bureau of Radiation
Control, Texas Department of Health.
ZC. The responsibility for control of hazardous materials, including use, storage,
and disposal of regulated hazardous materials, as well as the responsibility for
compliance with the Texas Hazard Communication Act, is assigned to the
Director of Hazardous Material Control who reports to the President of the
University.
AD. The responsibility for campus security, traffic control, criminal investigation,
and civil order is assigned to the Chief of University Police who reports to the
Vice President for University Affairs.
$E. The responsibility for the maintenance of the health of students and the initial
care of the faculty and staff members suffering from minor occupational
injuries or illness is assigned to the Director of University Health Services,
who reports to the Vice President for University Affairs.
VI. Support
In addition to the aforementioned and specifically assigned responsibilities, it shall be
the general responsibility of all faculty and staff members to attempt to recognize
hazards in their areas of activity and to take positive action to reduce or eliminate
those hazards. Staff members shall be responsible for the education of their
employees and students in regard to proper job procedures and recognized hazards
before making task assignments.
P35
VII Implementation
In all University activities and endeavors, safety is the first concern. The
members of the University community shall comply with all statutes, rules,
regulations and codes by which the University is bound. They shall also attempt
to comply with the spirit of any non-binding requirement which would further the
University s intent to provide and maintain a safe and healthful environment in
which to work, study, and live.
Source of Authority: President
Cross Reference: None
Contact For Revision: President, University Safety Director
Forms:. None
P36
Loudspeakers D-21
Original Implementation: September 17, 1982
Last Revision: October 31, lOOOApril 30, 2002
Application to use loudspeakers on campus shall be made to the Dean of Student
Development Office of Student -^Affairs at least 24 hours in advance of the proposed use.
Ordinarily, electronic loudspeakers may not be used outside on campus if such use would
be disruptive. This rule does not apply to the University and its agents, servants, or
employees, acting in the course and scope of their agency or employment; nor does it
apply to the Stephen F. Austin State University Alumni Association or the Stephen F.
Austin State University Foundation.
Source of Authority: Vice President for University Affairs
Cross Reference: SFA Web pages
Contact for Revision: Dean of Student Development Director of Student Affairs
Forms Reservation for Campus Grounds
P37
Parades and Demonstrations D-23
Original Implementation: July 1980
Last Revision: October 31,2000April 30, 2002
These rules shall govern the conduct of all parades and demonstrations on University
property or at University-sponsored events.
1. These rules shall apply to:
a. students, faculty, and staff, and their approved organizations; and
b. all other persons and groups.
2. However, these rules do not apply to the University and its agents, servants, or
employees acting in the course and scope of their agency or employment; and regularly
scheduled classes offered for academic credit.
3. Parades and demonstrations must be conducted in compliance with these rules and
University policy and must not:
a. result in a breach of peace or violation of law;
b. interfere with the free and unimpeded flow of pedestrian and vehicular traffic on
campus or the entry or exit to University buildings; or
c. materially disrupt or interfere with the normal activities of the University.
4. No person conducting or participating in a parade or demonstration on University
property or at University-sponsored events may advocate the deliberate violation of the
law. For the purposes of this section, "advocacy" means preparing the group addressed
for imminent action and steeling it to such action, as opposed to the abstract espousal of
the moral propriety of a course of action.
5. No parade or demonstration shall take place in any building or structure on the
University campus.
6. Students, faculty, and staff, and their approved organizations, may demonstrate in the
Free Expression -A&aSpeech Area of the University between the hours of 8:00 a.m. and
7:00 p.m., Monday through Saturday. Reservations must be made in writing through the
Office of Student Devclopmont -^Affairs at least forty-eight (48) hours in advance of the
activity in order to facilitate orderly scheduling of the area.
7. Students, faculty, and staff, and their approved organizations, must secure a valid
Reservation For Campus Grounds form to conduct a parade or demonstration outside the
Free Expression -AseaSpeech Area. Application for the permit must be made through the
P38
Office of Student Development -etAffairs at least forty-eight (48) hours in advance of the
activity. This advance notice allows the University the opportunity to avoid the problem
of simultaneous and competing parades or demonstrations and to arrange for adequate
security. The application for a University permit shall require the applicant to provide
his/her name, address, and phone number. Further, the application must be signed and
dated by the applicant.
8. All other persons and groups may assemble and demonstrate only in the Free
Expression -A&etSpeech Area between the he*mehours of 8:00 a.m. and 7:00 p.m.,
Monday through Saturday. A Reservation For Campus Grounds form must be completed
in the Office of Student Dovclopmcnt -^Affairs at least forty-eight (48) hours in advance
of the activity.
Source of Authority: United States Constitution, Amendments I and XIV; President;
Vice President for University Affairs
Cross Reference: SFASU Web pages
Contact for Revision: Dean of Student Dovclopmcnt Director of Student Affairs
Forms: Reservation For Campus Grounds
P39
Radioactive or Radiation Producing Materials or Equipment D-27
Original Implementation: September 1, 1974
Last Revision: April 20, 1999April 30, 2002
The purchase, receipt and storage of radioactive or radiation producing materials or
equipment is closely monitored and controlled through the University's Radiation Safety
Officer. Individuals of various departments ordering radioactive or radiation producing
materials or equipment should follow the procedures outlined below with the assistance
of the Radiation Safety Officer.
Purchase of Radioactive Material/Radiation Producing Equipment
1. Radioactive Materials. No person may order radioactive materials unless authorized as
a designated user on the special or general license issued to Stephen F. Austin State
University pursuant to part 41 of the Texas Regulations for Control of Radiation,
Radioactive Materials License #L05191.
Prior to ordering radioactive material, it shall be the responsibility of the licensee or
authorized user to assure that appropriate storage facilities are available and radioactive
waste disposal procedures implemented. Such facilities and the procedures for disposal of
any radioactive wastes must have written approval from the University Radiation Safety
Officer, to insure compliance with the Texas Regulations for the Control of Radiation,
prior to the arrival of the radioactive material on campus.
All "Purchase Requisitions" for radioactive material must be identified by typing the
words "Radioactive Material" immediately above the description of the item on the
"Purchase Requisition."
All requisitions must be forwarded to the University Radiation Safety Officer, P.O. Box
13006, Room 208C104 Chemistry Building, for approval to assure compliance with
license conditions before processing by the Purchasing Department. The signature of the
University Radiation Safety Officer must be on the requisition in addition to that of the
department head.
The Purchasing Department shall notify the University Radiation Safety Officer of the
issuance of purchase orders for radioactive materials. The Radiation Safety Officer shall
be notified of the receipt of such materials by the authorized user within eighteen (18)
hours of receipt.
2. Radiation Producing Equipment. No person may order radiation generating equipment
unless he is authorized as a designated user on the special or general license issued
pursuant to part 41 of the Texas Regulations for Control of Radiation, Registrations
#R003844 and #Z00247L.
Prior to ordering radiation generating equipment, it shall be the responsibility of the
licensee or authorized user to assure that adequate facilities have been provided. Such
facilities and the procedures for use of the equipment and training for the users must have
P40
written approval from the University Radiation Safety Officer, to insure compliance with
the Texas Regulations for the Control of Radiation, prior to the arrival of the radiation
generating equipment on campus.
"Purchase Requisitions" for any equipment which produces ionizing radiation, including
but not limited to lasers, microwave generators, and x-ray generators of all types
including diffraction, fluorescence, medical, industrial, atomic absorption, etc., must be
forwarded to the University Radiation Safety Officer for approval to assure compliance
with license requirements prior to processing by the Purchasing Department. The
signature of the University Radiation Safety Officer must be on the requisition in addition
to that of the department chair.
The Purchasing Department must notify the University Radiation Safety Officer of the
issuance of purchase orders for equipment which produces ionizing radiation. The
Radiation Safety Officer must be notified of the receipt of such equipment by the
authorized user within eighteen (18) hours of receipt.
Receipt and Storage of Radioactive Materials
1. Storage of Sources of Radiation. Sources of ionizing radiation must be secured against
unauthorized removal from an authorized place of storage at all times during receipt,
delivery, and use on campus. See the University Radiation Safety Manual and the Texas
Radioactive Materials License, available from the University Radiation Safety Officer,
for details. The authorized users of radioactive materials and radiation generators are
designated on the Radioactive Materials License #L05191 and Registrations #R03844
and#Z00247L.
2. Procedures for Picking Up, Receiving and Opening Packages.
a. Each authorized user expecting to receive a package containing radioactive
material must conform to the following procedures.
(1) If the package is to be delivered to Central Receiving by the carrier, make
arrangements to promptly pick up the package upon notification of arrival.
Central Receiving personnel must not re-deliver radioactive material.
(2) If the package is to be picked up by an authorized user at the carrier's terminal,
make arrangements to receive notification of arrival. In such cases the
authorized user must promptly render a receiving report to the Purchasing
Department.
(3) If the package is to be delivered outside of normal working hours, the authorized
user must make arrangements to take delivery and survey the integrity of the
package on receipt.
b. Each authorized user who picks up a package of radioactive material from a
carrier's terminal must pick up the package expeditiously upon notification from
the carrier.
P41
c. Each authorized user, upon receipt of a package of radioactive material, must
survey the external surfaces of the package for radioactive contamination caused
by leakage of the radioactive contents. The monitoring must be performed as soon
as practicable after receipt, but no later than three (3) hours after the package is
received during the licensee's normal working hours, or eighteen (18) hours if
received after normal working hours. Notice that the radioactive material has been
received by the user must be sent to the University Radiation Safety Officer
accompanied by a completed "Liquid Radioactive Material Receiving Survey"
form within eighteen (18) hours of receipt.
d. If contamination is found on the external surface of the package, the University
Radiation Safety Officer shall be notified immediately at 468-3485 6908 or leave a
message at 468-3606 or contact the University Police Department at 468-2608.
UPD maintains a list of radiation users to call in case of emergency and will be
responsible for contacting those persons.
Source of Authority: V.T.C.S., art. 4590f et seq.; 25 TAC 289.1 et seq.; President
Cross Reference: None
Contact For Revision: Radiation Safety Officer
Forms: Purchase Requisition, Index CMO; Application to Use Radioactive Material for
Teaching or Research; Statement of Training and Agreement with Policies; Non
commercial Radioactive Material Shipment and Receipt Form; Radioactive Material
Receipt and Disposal; Radioactive Waste for Pick-Up by the Radiation Safety Officer-
Quarterly Inventory; Leak-Test and Inventory Record; Legal Storage Placed - Building
Maps. All Forms except the Purchase Requisition may be obtained from the Radiation
Safety Officer.
P42
D-31
Original Implementation: July, 1980
Last Revision: July 17, 2001 April 30, 2002
I. Introduction - Stephen F. Austin State University (SFASU) confirms its
commitment to the First Amendment of the United States Constitution by
establishing this policy which guarantees a system of free communication and
expression. Members of the SFASU community are reminded that the ideals of
human worth and dignity are important to maintaining a learning environment
that is nurturing, fosters respect, and encourages growth for all individuals who
work, teach, study and live within this community. Those who exercise their
rights of free speech should also be cognizant of the rights of others.
II. Applicability - The rules articulated in this policy apply to all students, faculty,
staff, and their approved organizations, as well as all other persons and groups.'
Due to practical administrative realities, this policy does not apply to the
University and its agents, servants, or employees, acting in the course and scope
of their agency or employment. This exception also includes official activities of
the SFASU Alumni Association and SFASU Foundation.
III. Definitions
A. Signs - Signs include, but are not limited to billboards, decals, notices, placards,
posters, banners, and any kind of hand-held sign.
B. Posting - Posting is defined as any means used for displaying a sign.
IV. Format and Procedural Regulations
A. Individuals and organizations are reminded that they retain full responsibility and
liability for the signs that they post.
B. No object, other than a sign, may be posted on University property.
C. Only students, faculty, staff, and their approved organizations, may post signs on
the University property. Posting must be conducted in compliance with these rules
and University policy.
D. Signs cannot be larger than fourteen (14) inches by twenty-two (22) inches unless
authorized by the Office of Student Development Affairs. Authorization for signs
larger than said dimensions shall be based upon matters relating to space
availability and cannot be based upon content.
E. The person or organization must deposit in the Office of Student Development
^Affairs a true and correct copy of the sign to be posted on University property.
P43
F. Each sign to be posted must contain the following information in a format whose
size and print must be prominently displayed to the public: name of the
sponsoring individual or organization in a size that makes it easily identifiable,
usually no smaller than 70% of the size of the largest type on the sign.
G. Prior to posting, signs must be registered with the Office of Student Affairs. This
registration will include the following:
1. Name of the individual or organization responsible for the posting of the
sign. Name of the organization must be fully spelled out. Organizations
must also include the name of an individual who is their authorized
representative, If an organization is registering the sign, the name of the
organization must be fully spelled out on the registration form and the
name of an authorized representative must be provided.
2. A legitimate official address to which comments or information requests
can be sent,
3. A legitimate official telephone number at which the individual or
authorized representative may be contacted, and
4. The signature of the individual or authorized representative.
H. As a condition of approving the posting of any sign, the individual or authorized
organizational representative must permit the University to release their name
and contact information contained on the registration form mentioned above to
any party requesting it.
The Office of Student Development Affairs shall stamp and date each sign to be
posted on University property in the lower half of the posting.
The person or organization shall remove each of its signs not later than fourteen
(14) days after posting or not later than twenty-four (24) hours after the event to
which each sign relates, whichever is earlier. The person or organization shall
clean and remove any litter that results from the posting of its signs.
hK No person may remove a sign posted in accordance with these rules without the
authorization of the Office of Student Development Affairs or the person or
organization posting the sign.
JrZ Signs to be displayed outside may be posted at:
1. One or more of the University kiosks placed in high-pedestrian traffic
areas on campus,
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2. The shelter for the campus bus stop, and
3. No more than two (2) signs may be posted at each location.
The limitation established by this paragraph also applies to political advertising
for campus elections.
KM Hand-held signs may be displayed in the Free Expression -A&aSpeech Area
between 8:00 a.m. and 7:00 p.m., Monday through Saturday, except that hand
held signs may be carried outside the Free Expression Speech -Area in
demonstrations or parades which have received a valid University permit.
In addition to these rules, signs to be posted in the following buildings must
comply with the rules governing those buildings:
1. Residence halls,
2. The University Center, and
3. Academic Buildings.
The rules governing said buildings can only relate to reasonable time, place, and
manner restrictions and content restrictions cannot be implemented except as
stipulated below.
A bulletin board is under the jurisdiction of the school, department, or
administrative office that maintains it. A person or organization that wishes to
utilize said space must also request permission of the appropriate school,
department, or administrative office in addition to the procedures outlined herein.
Permission for use of said bulletin boards can only relate to reasonable time,
place, and manner restrictions and content restrictions cannot be implemented
except as stipulated below. A current list of the officials in charge of bulletin
boards is maintained by the Office of Student Development 4fffrfre.
V. Content Regulations
A. Before a decision is reached on whether to prohibit postings based on any of the
following grounds, the Office of Student Development -iksMffairs shall meet
with the student(s) or organization involved and allow for input and discussion
into the decision making process.
B. Posting of signs may be prohibited for failure to follow the reasonable time, place,
and manner restrictions stipulated herein. Those restrictions include all of the
format and procedural regulations outlined above.
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C. Posting of signs may be prohibited based upon expressions that are an incitement
to imminent lawlessness. Such prohibitions may be conducted only with the
advice of the General Counsel and approval of the President or his/her designated
representative. Careful consideration must be given to the actual circumstances
surrounding such expression, and suppression can only occur if it appears that
such provocation causes an immediate likelihood of violence or illegal acts.
Advocacy of lawlessness is insufficient, and the speech must be directed to
inciting or producing imminent lawless action and likely to incite or produce such
action.
D. Posting of signs may be prohibited based upon "fighting words" expressions.
Such prohibitions may be conducted only with the advice of the General Counsel
and approval of the President or his/her designated representative. "Fighting
words" are similar to expressions of imminent lawlessness, except they are
addressed to individuals on a personal scale. Only those "fighting words" that
pose an immediate likelihood to provoke the average person to retaliation and
thereby cause a breach of the peace should be considered under this exception.
Again, careful consideration must be given to the actual circumstances
surrounding such expression.
E. Posting of signs may be prohibited based upon obscenity. Such prohibitions may
be conducted only in accordance with the procedures outlined in this paragraph.
In determining what constitutes obscene material, a three-part test applies:
1. The average person applying contemporary community standards would
find that the work taken as a whole, appeals to the prurient interest;
2. The work depicts or describes in a patently offensive way, sexual conduct
specifically defined by the applicable state law; and
3. The work, taken as a whole, lacks serious literary, artistic, political, or
scientific value.
Procedures for prohibiting the posting of signs based on obscenity are as follows:
1. Contact the General Counsel for advice and obtain approval to proceed from the
President or his/her designated representative. The decision to proceed must be
made within twenty-four (24) hours from the time of the meeting between the
student(s) or organization and the Office of Student Develop