Monday 8:00 PM
Present: Tony, Steve, Jes, Tim, Matt
Not Present:
Agenda: We'll talk about what the specifics for running the Open Board Meeting for November's MADPASS meeting.
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Remember what the format will be? Up on the website per Tony
1st 15 minute announcements
545-645 - board meeting
then networking, food, breakout
wrap up with Q/A and door prizes for next 15 minutes
Meeting itself:
What do we talk about?
jes: just our regular topics?, use breakout for other topics.
steve: talk about membership, then like other plans
tim: do we want to have a more detailed agenda
tony: can we get feedback to what to talk about? can we get it previous to the meeting?
tim: can we get anonymous comments during the meeting
Tony: not sure anonymous isnt so cool, what concern would you have that you couldn't openly talk about it?
Tim: people are shy, dont want to put their stuff out there because they are afraid
Tony: can we get paper and have them put them out there anon..
other topics: online pres, broadcast, we can break out and have that be the topic.
What happens if no one asks anything? regular meeting and we wrap up early.
Tim: not expecting huge turnout. But this is an experiment. More about a perception that we are available. Making sure people know we are available to be talked to.
Matt: this is the most important thing , that we have the 1st annual open board meeting, you can bring things up here, etc, etc. But we dont expect huge turnout, etc. But we need to establish the practice
Tony: no one is going to attend that doesnt want to be involved. People that want to do something otherwise they wouldnt have had come.
Tim: Plan it out with standard agenda, and have a dropbox for questions.. in the first 15 minutes, just mention they can drop comments and while we setup they can add comments, etc. Probably not a bad idea to watch twitter and take comments that way. Jes will watch twitter.
Tony: Are we going to broadcast a screen? Might be distracting?
Tim: lets just show agenda. Is there anything that we don't want to talk about.?
All: nothing should be off limits
Jes: if someone asks about something we dont have fleshed out, then we just tell them that.
Tony: we would just want to push things out to a sub group.
Tim: breakout groups and higher level no holds barred breakout group.
Jes: will talk about speakers, what future speakers, and SQL saturday.
Tim: will have agenda monday, but we dont want to put things in the reminder email. Just want people to know it isnt normal day and what the format of the meeting will be.
Tony: do we want to send something out that we arent having a meeting.
Tim: no, but draw their attention so casual people will know its not a regular meeting
Tony will be there the week after, possibly hang a sign saying that there wont be a meeting that night.
Meeting Adjourned: 8:19 PM