Portal:Meetings

The openSUSE community runs different meetings. As openSUSE is a worldwide community program we need to use a medium that is worldwide accessable. So meetings will take place in one of our IRC channels to facilitate world wide real-time communication.

Every meeting should have two things set up. An entry in our event calendar so people know when meetings are, a meeting page in this wiki with an agenda, Q&A section and links to minutes so that everyone knows about the details of the meeting.

Announcing a Meeting

To announce a meeting, follow these steps:

Create a meeting page in the wiki, many teams not only use this as reference how to participate in the meeting but also to collect agenda and archive past minutes and action items.

Get the meeting in the calendar on news.o.o. The openSUSE Weekly News Team will see it there as well and add it to their calendar for the next version.

Announce it on your team mailing list

If this is a special meeting or you meet for the first time, announce it on news.opensuse.org with a separate announcement (entries in the event calendar are not announcements!) and send the announcement as well to the opensuse-announce@opensuse.org mailing list. The announcement on news.opensuse.org will show up automatically on the openSUSE forum in the 'Tech News' forum, it will also show up in a couple of other places like on Twitter and Facebook.

It is good practice to announce a preliminary agenda with topics for the meeting and not only that it will take place.

Meetings Page

Agenda

The agenda should be finalized at least 2 days before the meeting takes place.

During the meeting you should stick to topics from the agenda.

Q&A section

The Q&A section is there so people who can't participate in the meeting can ask questions and make comments about topics from the agenda.

Minutes/Transcript/MeetBot

For post meeting discussions, people that couldn't attend etc. there should be full fledged meeting minutes. To help with this process you can use our MeetBot. It is an IRC bot you can bring into your channel which will automate the task of setting the channel topic, tracking action items, creating meeting minutes and a logging the overall conversation. To get the permissions to command the bot into your channel please contact admin@opensuse.org who operates it.