Some 20 of the 24 board members managed to make the meeting in person with Todd and Tristan joining over the phone. Yujie Du and Chris Kemp were unable to attend.

As usual our teleconferencing capabilities were woefully inadequate for those hoping to contribute remotely. However, this time Rob and Lew joined a Google Hangout with video cameras trained on the meeting. One would hope that made it a little easier to engage with the meeting, but we didn’t really have any feedback on that.

Before we got started properly, Alan took some time to recommend “Startup Boards: Getting the Most Out of Your Board of Directors” to the directors (based, in turn, on Mark Radcliffe’s recommendation) as a book which could provide some useful background on the responsibilities of directors and what it takes to make a successful board.

[Update: Josh points out we also approved the minutes of the previous meeting]

Executive Director Update

Our first meaty topic was one of Jonathan’s regular updates.

Jonathan talked about the continued tremendous growth in interest around the project will all the foundation staff’s key metrics (e.g. website, developers, twitter, youtube, etc.) at lease doubling in 2013. One interesting aspect of this growth is that the China, India and Japan regions all grew their share of website traffic and this lead to a discussion around whether having the last summit in Hong Kong directly contributed to this shift.

Our community is growing too. We now have over 15,000 individual members of the foundation, over 2,000 contributors to the project over its lifetime and over 400 unique contributors to the project each month.

failure to vote in at least 50% of the votes for Individual Members within the prior twenty-four months unless the person does not respond within thirty (30) days of notice of such termination that the person wishes to continue to be an Individual Member

Jonathan explained how shortly after the foundation was launched, over 6,000 people signed up as individual members. Only 1,500 or so of those initial members have since voted in elections, so we could potentially be looking at removing somewhere in the region of 6,000 members in 2014. This reduced membership will facilitate bylaws changes by making it easier (or even possible) to reach the quorum necessary under clause 9.2(a):

requires an affirmative vote of a majority of the Individual Members voting as provided in Article III, but only if at least 25% of the Individual Members vote

Some discussion points around this included whether a future bylaws change should reduce the quorum requirement to something like 10%, that terminated members can re-register but would then have to wait 180 days in order to be eligible for voting and that project contributors need to be foundation members but some contributors may not be in the habit of voting and may have their membership terminated.

Jonathan moved on with his slide deck and briefly mentioned some of the foundation’s new supports like Oracle and Parallels. He also talked about OpenStack is increasingly fulfilling its role as a platform and is being put to work for many diverse use cases. He also included a slide with many positive media and analyst quotes about the project like “Industry support has coalesced around OpenStack”.

Jonathan then moved on to the foundation’s budget, describing it as an $8M budget which turned out to be $11M. Income was up, but expenses were kept in line such that $2.5M could be put in the bank. He expressed particular pride that 18 months ago the foundation was just starting with no money and already had built up a significant buffer which would allow us all to feel confident about the foundation’s future, even in more turbulent or unpredictable times.

Finally, Jonathan review the foundation staff’s priorities for 2014:

Improve the software – whether that be continued investment by the foundation in the software development process or organizing activities which bring user feedback into the project

Grow the service provider global footprint, with a specific mention for interest from telco operators at Mobile World Congress around OpenStack and NFV

DefCore Update

Next up, Rob and Josh provided an update on the progress of the DefCore committee, requesting a checkpoint from the board as to whether there was consensus that the current approach should continue to be pursued.

Rob started by reviewing the purpose of DefCore and the approach taken to date. He explained that the committee is mandated to look at ways of governing commercial use of the OpenStack trademark and that some issues are deliberately being punted on for now, e.g. an API interoperability trademark and changes to the bylaws.

Josh took over and reviewed the currently agreed-upon criteria that will be used when evaluating whether a given capability will be required in order to use the trademark, e.g.

Stable – required to be stable for >2 releases

Complete – should be parity in capability tested across extension implementations

Discoverable – e.g. can be found in Keystone and via service introspection

Much of the subsequent discussion revolved around various board members being very eager to get wider feedback on the ramifications of this process, particularly around identifying the most thorny and controversial results. Concerns were expressed that the process has been so involved and detailed that few people are well appraised of where this is headed and may find some of the results very surprising.

Rob & Josh felt that this spreadsheet approach means that we can solicit much more targeted and useful feedback from stakeholders. For example, if a project feels one of its capabilities should be must-have, or a cloud provider is surprised that a capability it doesn’t yet provide is seen to be must-have, then the discussion can be around that specific capability, whether the set of criteria and weighting used for evaluation are appropriate, and whether the capability has been correctly evaluated against those criteria.

Finally, Rob & Josh explained the proposed approach for collecting the test results which would be used for evaluating trademark use applications. The idea (known as TCUP, or “tea-cup”, for “test collect, upload and publish”) currently being developed in the refstack repo on stackforge would allow people to download a docker container image, add your cloud credentials and endpoint URL, run the container which would then execute the tests against the endpoint and upload the results.

[Update: Josh points out that data uploaded via TCUP will “be treated as confidential for the time being”]

Driver Testing

Next, Boris Renski took the floor to talk about Nova, Neutron and Cinder driver testing particularly with a view to how it might relate to trademark usage. This relates to his blog post on the topic some weeks ago.

There were two main observations about changes happening in the technical community – (1) that projects were demanding that vendor maintainers provide reliable third-party automated testing feedback in gerrit patch reviews and (2) that manually maintained, often out-of-date, “driver compatibility matrices” in the OpenStack wiki may soon be replaced by dashboards showing the results of these third-party automated testing systems.

Boris wished to leave that technical work aside (since it is not the board’s domain) and focus the discussion on whether the board would consider a new trademark program such that vendors who’s drivers pass this automated testing would be allowed the use of a trademark such as “Built for OpenStack”.

The debate quickly got heated and went off in several different directions.

Part of the discussion revolved around the automated testing requirements projects were placing on projects, how that worked in practice, the ramifications of that, how deprecating drivers would work, whether a driver being in-tree implied a certain level of quality, etc. I felt the board was really off in the weeds on a topic that is under the authority of the individual projects and the TC. For example, it was easy to forget during the discussion that PTLs ultimately had the discretion to waive testing requirements for individual drivers.

Another surprising element to this was parallels being drawn with the overlap between the OpenStack Activity Board and Stackalytics. Some board members felt that Mirantis’s work on Stackalytics had deliberately duplicated and undermined the Activity Board effort, and that the same thing was happening here because this driver testing dashboard naturally (according to those board members) belongs under the DefCore/Refstack efforts. Boris acknowledged he “had his wrist slapped over Stackalytics” and was attempting to do the right thing here by getting advance buy-in. Others felt that the two efforts were either unrelated or that competing efforts can ultimately lead to a better end result.

Another thread of the discussion was that Boris’s use of, or allusion to, the special term “certification” automatically strayed this topic into the area of the OpenStack brand and that it was inappropriate to speculate that the foundation would embark on such a program before the board had discussed it.

In the end, the board directed that Jonathan should work with Boris and Rob on a plan to collect any automated test results out there and, secondly, work with the DefCore legal subcommittee to explore the possible use of the trademark in this context.

Operator’s Feedback

The etherpad linked above perhaps provides a better summary than I can give, but some of the highlights include:

The notion that operators should be able to provide feedback on blueprints as they are drafted, to help get operational insights to developers early on in the development process

Some observations on the stability (or lack thereof) of some of the core OpenStack components

The importance of a solid upgrades story was re-iterated

Some great feedback on TripleO

The split between teams doing CI/CD and those consuming releases

How to encourage operators to file more bugs upstream

Lots, lots more

This feedback was well received by the board and triggered a bunch of discussions and questions.

As a final point, Josh raised some concerns about how the invitee list was drawn up and how he felt it would have been appropriate for vendors (like Piston) to recommend some of their customers to be invited. Tim felt this was an unfair criticism and that the user committee had worked hard to seed the limited seating event with a diverse set of invitees before opening it up to the public.

Emerging Use Cases – NFV

Finally, with limited time remaining, Toby Ford from AT&T briefed the board on Network Function Virtualization (NFV) as an emerging use case for OpenStack which is heavily tied to SDN (Software Defined Network). He described how AT&T have set themselves a mission to:

Simplify, open up, and scale our Network to be more agile, elastic, secure, cost effective and fast by (a) moving from hardware centric to software centric, (b) separating the control plane and data plane and (c) making the network more programmable and open

Toby did a great job of walking through this complex area, leaving me with the understanding that there is a massive shift in the networking industry from hardware appliances to scale-out software appliances running on virtualized commodity hardware.

There appears to be consensus in the networking industry that OpenStack will be the management and orchestration platform for this new world order, but that there is a serious need for telcos and networking vendors to engage more closely with OpenStack in order to make this happen.

Wrap Up and Evening Event

Alan then wrapped up the meeting a little early after talking through the schedule for our next meetings with a conf call on April 3 and an in-person meeting on May 11.

The board then moved on to a local restaurant for dinner. Before and after dinner, I had some great conversations with Tim, Monty, Van and Troy. Funnily enough, because of the layout of the tables and the noise in the restaurant, it was only really possible to talk to the person sitting directly opposite you and so I found myself having an exclusive 2 hour dinner date with Boris! At one point, after Boris knocked a glass of wine over me, I joked that I should tweet “Red Hat and Mirantis tensions finally bubble over to physical violence”. But, in all honesty, these in-person, informal conversations around the board meetings are often far more effective at enabling shared understanding and real collaboration than the 20+ person meetings themselves. Such is the nature of the beast, I guess.