Professional Expense Reimbursement (PER)

Each receipt must be listed individually: One receipt per line on the PER form.

To make filing PER claims easier, a frm_id=1965">CLAIM SUMMARY SHEET is now available. It allows additional space to enter receipts and automatically calculates your totals. A signed PER form and all original receipts must still accompany the Claim Summary Sheet.

All foreign currencies must be converted into Canadian Dollars for each receipt using the exchange rate on the day the item was purchased. For Online Currency Conversion, please use only the Bank of Canada’s currency converter and be sure to input the date of the receipt. If the exchange rate is not done, your entire PER claim will be returned.

Original, itemized receipts are required for all claims. Debit/Credit card slips on their own are not acceptable as they are not itemized.

Amazon book orders claimed must show "paid amount" or "method of payment" and not just the order total.

All airfare requires both the ticket receipt and the boarding passes. All travel related expenses must be accompanied by a completed Travel Expense Form as well as a PER form.

Conference registration fees are considered as travel expenses and must be claimed following the conference date. Please attach a conference summary or schedule to your PER and travel expense forms.

This form should be used only when you are claiming reimbursement BEFORE traveling.

Upon your return from your travel, you must fill out a Travel Expense Form to reconcile the claim. Please submit completed forms to your Department if claiming from your Departmental Travel Fund or research grants, or Jennifer Schill in the Dean's Office if claiming from your PER or Joan Leach in the Dean's Office if claiming from your start-up funds.