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Whether you’re looking to save hand-cramping when addressing correspondence, keep your files more organized or ship packages with more efficiency, Microsoft Word 2007’s collection of templates stand ready to help you get into a sticky situation. Choose from Word’s large variety of label templates, which have done the hard work in the setup process. You won’t have to worry about your labels running into the cracks or off the margins, as Word’s label layout will tell you exactly where to place your type and have it ready for you to print and start sticking.

Scroll through the sub-list of labels to the type of labels you’d like to print, such as address labels that typically come 30 to a page in three columns of 10 each.

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Scroll through the templates in the category, either blank or decorated. You’ll be able to customize the labels before printing them. Double-click a template, which will open in a new Word window.

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Click into the top left label on the page. Highlight all of the placeholder text, which may have Latin, Greeking or gobbledygook in the address lines. Type your personal or business details for the label. If this is an address label, for example, you may want to type your name and press “Enter,” type your street and press “Enter,” and then type your city, state and ZIP code.

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Change the image on the label if one came with the template by clicking it once and then pressing the “Delete” key to remove it. To add your own image, click the “Insert” tab, click “Picture” and browse to one to double-click and insert. You can also use Word 2007’s clip art collection by clicking the “Insert” tab’s “Clip Art” button, searching for a term and then double-clicking it.

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Highlight all of the lines of text you just entered as well as any graphic you want on the label. Press “Ctrl-C” keys to copy the label.

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Highlight another label on the template, such as the one directly below the first. Press “Ctrl-V” keys to paste the custom label text and graphic over the ones included with the template. Repeat to paste over all the labels on the template, which will vary depending on label size and template type.

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Click the Office button and choose “Save As.” Type a file name for the label page and click the “Save” button.

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Load label paper into your printer, checking which direction to place the paper. Because label paper is slightly thicker than traditional copy paper, take care not to jam or overload the printer.

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Click the Office button and choose “Print.” Select your printer from the choices and click the copies button up to the number of sheets of labels you wish to print. Click the “Print” button to print the labels.

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About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.