Policies

Slavery & Human Trafficking Statement

VCCP Gender Pay Gap Report 2017

Privacy Policy

Who Are We?

This website is provided by VCCP Group LLP (“VCCP”). The privacy of our website users and the security of their personal information is very important to us and this policy provides information about what we collect, how we use it and how long we keep it.

We may change our privacy policy from time to time. If we make changes to this Privacy Policy we will post those changes on the homepage and other places deemed appropriate so that you are aware of what information we may collect. We reserve the right to modify this privacy policy at any time, so please review it frequently.

Third Party Websites

For your convenience, this website contains links to a number of other websites, both inside and outside the VCCP group of companies. The cookie, privacy policies and procedures described here do not apply to those sites; you will need to check those sites directly for information on their use of cookies, data collections and distribution policies.

What Personal Information Do We Collect?

VCCP will only collect personally identifiable data, such as your name or email address when it is voluntarily submitted to us at this website. VCCP will use this information to comply with your request for information or as otherwise disclosed to you when you submit your information. If you apply to us for any employment, the Recruitment Privacy Notice set out below will apply to your application.

VCCP does not knowingly collect personally identifiable data from children under the age of 13 and does not target its website to children under 13. If you are under 13 and want to ask us a question or use the site in a way that means you have to provide any personal information, please get your parent or guardian to contact us or provide the information instead.

How Do We Use Your Personal Information?

Use

Legal Basis For Processing

To send you information, updates or newsletters if you ask to receive them.

Consent – We will only ever do this if you expressly consent to receive these communications. You can withdraw consent at any time.

Replying to questions you may ask us about VCCP.

Consent – We will only ever do this if you expressly consent to receive these communications. You can withdraw consent at any time.

To consider applications for employment

Legitimate interest – we need to be able to review your personal data to assess your suitability for a role and to be able to contact you throughout the process. You can withdraw from the process and withdraw your consent at any time during the recruitment.

How Long Do We Retain Your Personal Data?

Recruitment data will be retained in accordance with out Recruitment Privacy Notice.

All other personal data collected will only be kept as long as is strictly necessary and will always be deleted after two years unless we seek your consent to retain it longer.

Transfer Of Data

We may share your data with our other offices located outside the EEA, (including the USA and Australia). If we are unsure as to the adequacy of any protection of your personal data, we will put in place “model clauses” or similar contractual requirements to safeguard your interests. VCCP uses “G-Suite” incorporating Google Mail and Google Drive for its email and file storage. As such, email data, folders and documents may be stored on servers outside the EEA. VCCP has put in place Model Clauses with Google to ensure adequate safeguards of data.

We will not otherwise transfer any personally identifiable information you provide at this website to any other third party unless otherwise disclosed to you. We also reserve the right to disclose your personally identifiable information where necessary to protect our rights and/or to comply with a judicial proceeding, court order or legal process served on this website.

Non-personal information collection and use

In common with many commercial organisations we monitor the use of this website by collecting aggregate information. We may automatically collect non-personal information about you such as the type of internet browsers you use, the pages you visit or the website which directed you to our site. You cannot be identified from this information and it is used only to assist us in providing an effective service on this website.

Use of cookies

Cookies are small files which are sent to your web browser and stored on your computer’s hard drive. This website uses ‘session cookies’ – temporary cookies remain in your browser until you leave the website. These are essential and allow you to carry information across our site without having to re-enter it; it also enables us to analyse web traffic and improve our online services. They cannot be used to identify you. You may set your web browser to notify you of cookie placement requests or to decline cookies completely. You can delete the files that contain cookies; those files are stored as part of your internet browser.

Security of your personal data

We have implemented technologies and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as appropriate as new technologies become available.

Access and corrections

You have a right to request access to personal data which is held about you on payment of a small fee. You also have the right to require any inaccuracies in your information to be corrected free of charge.

VCCP Recruitment Privacy Notice

Who will hold your data?

If you are applying to work for VCCP Group LLP, its divisions or affiliates including VCCP, VCCP Kin, VCCP Blue, VCCP Me, VCCP Media, VCCP Health, VCCP Retail, VCCP PR, Good Relations, WARL and Snap London Limited (“we”, “us”, “our”) we will be required to collect and process your personal data.

Information about any disabilities which we need to make reasonable adjustments during the recruitment process; and

Information confirming your right to work in the UK.

We have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process, this allows us to manage the recruitment process, assess and confirm a candidate’s suitability for a role. We may also need to process data from job applicants to respond to and defend against legal claims.

In some cases, we need to process data to ensure that we are complying with our legal obligations such as checking a successful applicant’s eligibility to work in the UK before employment starts.

Sensitive and Special Categories of Data

If you application is successful, we may also need to obtain and process special categories of information such as ethnic origin, sexual orientation or religion/belief, to monitor recruitment statistics. We may also collect information regarding disabilities to make reasonable adjustments for candidates who require it. We process this information to carry out our obligations and exercise specific rights in relation to employment. This information will only be collected with your further consent.

Depending on the role, we may also need to obtain information concerning past criminal convictions or carry out financial checks to comply with contractual obligations to clients or regulatory requirements as an employer

What if I am not successful?

If your application is unsuccessful, VCCP may keep your personal data on file in case there are future employment opportunities for which you may be suited.

The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Where do you collect the data from?

Your CV

Recruitment agents you are using

Identity documents you provide to us

Interviews with you

Once you have been offered and accepted a role we may, with your consent, collect data from:

Referees/previous employers

Background checker providers/criminal records checks (if applicable)

Who will see the data?

Your information may be shared internally for the purposes of the recruitment process. This includes members of HR and recruitment, interviewers, managers in the relevant business area and IT staff if access to the data is necessary for the performance of their roles. We may transfer your personal data outside the EEA to members of our group where this is necessary for the recruitment process. We will ensure that the transfer is lawful and that there are appropriate security arrangements.

We will not share your data with third parties, unless your application is successful and you are offered employment. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.

How will the data be stored?

Data will be stored in a range of different places, including our HR and Recruitment Management System and on other IT systems (including email) which includes the holding of emails on servers outside the EEA with a provider where we have ensured security through appropriate contractual protections.

How long will data be stored?

If your application is unsuccessful, we will hold your data on file for 3 months after the end of the relevant recruitment process. If you agree to allow the organisation to keep your personal data on file, the organisations will hold your data on file for a further 12 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment in accordance with our internal retention policy, of which you will be notified.

What if I don’t provide personal data?

You are under no statutory or contractual obligation to provide data to us during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.

Access to your personal data and other rights

As a data subject, you have a number of rights. You can:

access and obtain a copy of your data on request;

require the organisation to change incorrect or incomplete data;

require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and

object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please use the contact details below. If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

Contact details

In processing your personal data for the purposes of recruitment, we act as a data controller. Our contact details are as follows: