10 Ways to Use Calendar Templates

Over the years we've created many different types of calendar templates. Choosing the right calendar for the situation is a big part of keeping your daily life in order. Below we talk about 10 ways to use calendar templates effectively to help at home, work and school.

TIP - Creating & sharing calendars as PDFs: New versions of Excel (2010+) let you save as a PDF or print to a PDF. This is a great way to share your calendar with family, friends and coworkers without the need to print (and you can save some trees!).

Calendars for Groups & Organizations

To keep track of your group or organization's daily events, our monthly calendars are easy to customize and each day has space to enter in multiple events. There are four main designs (Light, Bold, Ink Saver and Wall Calendar). To customize the colors and fonts simply go to Page Layout > Themes and pick a new design.

TIP - How to print out multiple worksheetsOur monthly calendar templates are formatted in Excel with each month being a separate worksheet. You can print out individual months, but here are a couple options for printing all 12 at once:Method 1
1) Select the tabs of the worksheets you want to print (holding SHIFT or CTRL as you click on them)
2) Go to File > Print
3) Under Settings select Print Active SheetsMethod 2
1) Go to File > Print
2) Under Settings select Print Entire Workbook

3: Keep track of birthdays, holidays & events

The new Monthly Calendar With Holidays includes common U.S. holidays and observances and can be customized with your own birthdays and events. You can also choose the year and the calendar will automatically adjust.

You can add events directly into the monthly calendars by overwriting the existing formulas as needed, but you should first save a backup of the template after adding your birthdays and events.

Monthly Shift Schedule For Multiple Employees

Yearly Shift Rotation Schedules

6: Use a calendar as a daily checklist

If you're trying to start good life habits or break bad habits, tracking your progress on a daily basis is a great way to make that a reality. The unique horizontal month design of our Annual Calendar template gives you room to track four separate goals on a daily basis.

8: Quote-a-day & scripture study

Many of our monthly calendars have enough daily space to create your own quote-a-day calendar or even help you with daily scripture study. Below is an example of what one user did using the photo calendar. We're thinking of designing a template specifically for this type of thing, so if you like this idea, comment below with what type of data you'd like to add (quotes, Bible verses, something else?).

9: Staying healthy

Calendars of all kinds can be used to plan and track your health habits. You can use a simple monthly calendar for planning your meals along with your appointments. We've also seen people use calendars to create detailed weight training programs. In addition to or instead of using calendars, you could consider planners or logs designed specifically for these purposes, such as the two below.

Planning Healthy Meals

One of the easiest ways to gain weight and blow your food budget is to not plan your meals ahead of time. Our Weekly Meal Planner makes it easy to plan your meals and the more advanced version also helps you create your grocery list.

Tracking What You Eat

The simple act of tracking what you eat can help you eat healthier. Some of the most popular diet plans and phone apps involve tracking what you eat. Our Daily Food Log template has been a popular tool for many years. It's designed to be printed and folded to easily fit in your pocket. Because it is a spreadsheet template, you can customize it first if you want to track different things.

10: Keeping your life & home organized

If you're still readying this, you're probably thinking "well, that's an obvious reason." The point here is to emphasize that if staying organized is one of your challenges, a CALENDAR is great for summarizing your plans and seeing the big picture.

For the day-to-day details, you'll probably want to look for a PLANNER. So, we end our discussion of calendars by listing a couple more planners.

Keeping the Family in Order

Family life is BUSY! You've got places to go, meals to prepare, stuff to buy, stuff to get done and chores to assign. So, instead of just a monthly calendar on your fridge, you might consider a Weekly Family Planner like the one below.

The Ultimate Planner

Over the years we've received a lot of feedback and suggestions from users about what they'd like to see in our printable planner templates. Planners aren't just for appointments and to do lists. People also want to track their budget, make shopping lists, track their health, plan their meals, and the lists goes on. AND, they may want all this in a daily, weekly, or monthly format. If all of that sounds awesome and you are a fan of paper planners, check out our Ultimate Personal Planner template.

Looking for other Calendars?

The calendars listed above are just a few of the calendar templates available at Vertex42.com. If you can't find what you want, feel free to offer suggestions by commenting below.Browse our Calendar Template collection >

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Comments

I m facing a problem in a time sheet as under
06:00 AM – 07:20 AM = 25:20 but the result shows
as 01:20
plz solve this issue
also define how to add 01:30 hrs in a time.
I will be thankful for your help.

@Hayat … If you are entering a time value of 6:00 AM and 7:20 AM, there is no way for Excel to know anything about the date. If you change your input to “[h]:mm” format (meaning you use [h]:mm in the Type field for a Custom number format), then you would enter 6:00 and 31:20. Whether or not that would work in your timesheet, depends on which template you are using and how the calculations are set up. But, the point is that if you have a cell formatted to display time like 7:20 AM, if you enter 7:20 or 31:20, it will still display as “7:20 AM” so you would need to change the number format to [h]:mm to display it as 31:20.

I love your calendars, especially the way they print out. The problem is that most online calendars are iCal type and therefore we default to keeping track of calendar items that way, but they do not print out very well. I know you can convert the format of iCal to excel, but do your templates readily accept the data? And can someone provide an easy, step by step method for doing so? I’d like to see if it is worth the effort….

@Pat, Thank you for your comments. I don’t have anything that automatically imports data into any of my calendars, and as I think about how complex that would be, I doubt it’s something I will ever create. The main problems would be converting recurring events, events that span multiple days, and especially the case where there are too many events to fit into a single day. It would be a lot of work just to make a calendar look nicer when printed.

I am having a problem locating the calendar spreadsheet that I have always used. My PC had a bad virus and I lost the calendar I was using. It was an excel spreadsheet with tabs at the bottom to go from month to month — with the month filling the screen. Please help me! I have tried a few downloads, but they only had July!

Some of the templates have 12 worksheets with different months on different worksheets. Others have a single month and allow you to print one month at a time by changing the month. Without more information, I’m afraid I can’t tell which of the many calendar templates you might be looking for. Try this: https://www.vertex42.com/ExcelTemplates/excel-calendar-template.html