††††† Section 1. (1) The agency operating a
detention facility shall be a legal entity or a part of a legal entity.

††††† (2) The governing authority of the
detention facility shall hold meetings at least annually with the facility
administrator in order to facilitate communication, establish policy, explore
problems, ensure conformity to legal and fiscal requirements, and implement
programs.

††††† (3) There shall be a written
statement that describes the philosophy, goals or purposes of the facility,
which shall be reviewed at least annually and updated if necessary.

††††† (4) If services for adult and
juvenile offenders are provided for by the same agency, statements of
philosophy, policy, program and procedures shall distinguish between criminal
codes and the statutes which establish and give direction to programs for
juveniles; there shall be a separate service delivery system for juveniles.

††††† (5) Abused, dependent or neglected
youths shall not be held in the facility.

††††† (6) Written agency policy shall
prohibit the confinement of any offender in the facility unless the facility
complies with standards or rules promulgated by the Administrative Office of
the Courts or a lawful court order.

††††† (7) Service personnel other than
facility staff shall perform work in the facility only under direct and
continuous supervision of facility staff in those areas permitting contact with
juveniles.

††††† (8) There shall be a written
description of the facility that specifies its mission within the context of
the system of which it is a part. This description shall be reviewed at least
annually and updated if necessary.

††††† (9) The facility shall adopt and
enforce written policies and procedures which:

††††† (a) Provide for regular meetings and
case conferences between the staff of the Department of Juvenile Justice and
social service agencies, the court, the local law enforcement agency and the
detention facility staff to develop and maintain sound interagency policies and
procedures;

††††† (b) Provide for a communications
system within the facility that requires, at a minimum, that the facility
administrator meet at least monthly with all department heads and that all
department heads meet monthly with their key staff members;

††††† (c) Specify that the facility
administrator participates in the formulation of goals for the facility,
establishes policies and priorities related to them and translates the goals
into measurable objectives for accomplishment by the staff;

††††† (d) Provide that legal assistance
shall be available to the facility administrator;

††††† (e) Provide for a daily population
report on every juvenile in detention, including the day admitted, accumulated
days of stay, and county of origin and offense for which juvenile is charged;

††††† (f) Provide a mechanism for
communication with executive, legislative and judicial bodies at all
governmental levels;

††††† (g) Provide for participation of
employees in the formulation of policies, procedures and programs;

††††† (h) Permits the participation of
other community agencies in policy development, coordinated planning and
interagency consultation;

††††† (i) Provide for collaboration with
colleges and universities where available in programs of mutual concern;

††††† (j) Provide for a public information
program that is reviewed at least annually and updated if necessary;

††††† (k) Grant representatives of the
media access to the facility, consistent with the preservation of juvenilesí
privacy and the maintenance of order and security in the facility;

††††† (l) Provide that the facility
administrator report at least quarterly to the governing authority major
problems and plans for resolving them;

††††† (m) Govern facility compliance with
statutes and administrative regulations relating to campaigning, lobbying and
political practices; and

††††† (n) Provide that the facility
administrator cooperates with the interstate compact administrator in the
return of juveniles charged with juvenile offenses to the requesting state,
pursuant to the provisions of the interstate compact on juveniles.

††††† (10) The facility administrator or
parent agency shall participate in federal, state and regional planning efforts
with both juvenile justice and nonjuvenile justice agencies.

††††† (11) The facility shall have a policy
manual that specifically describes its purpose, program and services offered,
which is reviewed at least annually and updated if necessary.

††††† (12) There shall be an operations
manual that delineates written policies and procedures for operating and
maintaining the facility; the manual shall be explained and made available to
all employees at the time of their employment.

††††† (13) There shall be an organizational
chart for the facility staff that accurately reflects the structure of
authority, responsibility and accountability within the facility.

††††† (14) The facility and its programs
shall be managed by a single administrative officer to whom all employees or
units of management shall be responsible.

††††† (15) When employees of other public
or private agencies provide a service to the facility, written policy and procedure
shall be developed and reviewed, at least annually, to describe their roles and
functions as they relate to the authority and responsibility of the facility
administrator.

††††† (16) The facility administrator shall
review space requirements, at least annually, and record requests for
corrective action in writing.

††††† (17) The facility administration
shall furnish written information to the parent agency at least annually, which
is used to report on the systemís objectives, availability of services and programs,
juvenile population, budget, major developments, problems, plans and additional
information as the parent agency may require.

††††† (18) The facility shall make
available to all employees a written code of ethics that prohibits employees
from using their official position to secure privileges for themselves or
others and from engaging in activities that constitute a conflict of interest.

††††† (19) The facility shall meet all
applicable licensing requirements of the jurisdiction in which it is located.

††††† (20) There may exist a community
advisory committee, representative of the community, which serves as a link
between the program and the community.

††††† (21) All monies collected at the
facility shall be secured daily in an officially designated and secure place.

††††† (22) The facility shall have written
policy and procedure approved by the governing authority that includes, at a
minimum:

††††† (a) Internal controls;

††††† (b) Petty cash procedures;

††††† (c) Bonding for all appropriate
staff;

††††† (d) Signature control on checks;

††††† (e) Handling of juvenile funds;

††††† (f) Employee expense reimbursement;
and

††††† (g) Issuance or use of vouchers.

††††† (23) If there is a commissary or
canteen, strict controls shall be maintained over its operation and regular
accounting procedures shall be followed. All profits from the commissary or
canteen shall be used for the benefit of the residents.

††††† (24) Juvenilesí personal funds held
by the facility shall be controlled by accepted accounting procedures.

††††† Section 2. (1) The facility
administrator shall have access to and use an organized system of information
retrieval and review that is part of an overall research and decision-making
capacity.

††††† (2) The facility staff shall
establish or participate in the establishment of policies and procedures
developed for management information purposes. These policies are reviewed at
least annually.

††††† (3) There shall be specific, written
definitions of criteria for evaluating overall facility performance.

††††† (5) The administrator shall
participate in the review of policies and practices regarding the collection
and retention of information pertaining to the juveniles assigned to the
facility, at least annually.

††††† (6) The facility or parent agency
staff collects and aggregates data relative to its program.

††††† (7) Programs shall be periodically
analyzed and evaluated to determine their contribution to the mission of the
facility.

††††† (8) The administrator shall review
and approve all facility research projects in conformity with parent agency
policy before implementation.

††††† (m) Specification of the relationship
of the chief executive to the governing body.

††††† (9) When the facility administration
is the governing authority, meetings shall be held as prescribed in the bylaws,
a permanent record is kept of all such meetings. (26 Ky.R. 1270; Am. 1542; eff.
2-14-2000.)