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Local Affiliate Finance Officer Position Description

The local affiliate finance officer (applies to branches, chapters, YWTF, CWLEA, etc.) oversees the fiscal operations of the affiliate.

Overall Responsibilities

Open and maintain bank accounts for checking and/or savings and establish authorized check signers for your local affiliate. Each affiliate must use its own IRS-assigned Tax Identification Number (TIN) on all bank accounts.

Work with your membership volunteer to secure membership renewals, and process dues and fees, and file the necessary forms with your state (if applicable) and the AAUW national office.

Work with your board to evaluate the financial health and stability of your finances, develop a budget that supports the programs and activities of your group, and support a financial review process.

Prepare monthly financial statements and include analysis of actual performance against budget.

Be aware of relevant federal and state charitable tax issues and legal liabilities.

File IRS Form 990-N (gross receipts $50,000 or less), 990-EZ (gross receipts under $200,000) or 990 based on gross annual receipts and total asset thresholds.

Protect the assets of the group by securing adequate insurance coverage and implementing internal accounting controls and procedures.

Communicate with AAUW’s finance department about listing your affiliate in the AAUW Group Exemption Letter.

Retain in good order all financial statements, IRS forms and correspondence, sales and use tax certificates, tax determination letters, paid checks, deposits, contracts, and other financial supporting documents consistent with best practices and state laws.

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