HAP Board Directives

1. MEMBERSHIP

a. The HAP Board shall consist of a faculty representative from each of the three (3) academic departments of Humanities, Language Arts, and Natural Sciences, one (1) representative from Student Services (hereafter referred to as a department), and one (1) at-large member from either the Math/Business or Social Sciences departments.

b. At least one person on the HAP Board must teach a course that has HAP designation.

c. The representative from the Natural Sciences department and the at-large member shall each have a 3-year term. The representatives from the Humanities, Language Arts, and Student Services departments shall each have a 5-year term from 2008 to 2013; and beginning in 2013-14, the terms shall be 3 years.

d. When a department representative’s term expires, the department shall select a representative for the next term. For the representative from Student Services, the Vice Chancellor for Student Affairs shall be contacted for a representative for the next term. For the at-large member, the chairperson of the HAP Board shall obtain nominations from the Math/Business and Social Sciences departments and shall conduct the election for the at-large member.

e. If a representative goes on sabbatical or takes a short leave, the department shall be asked to provide a substitute. It is expected that the representative will return after the sabbatical or short leave to finish his or her term.

f. The chairperson of the HAP Board shall serve a 3-year term.

g. The chairperson shall be elected from the existing members of the HAP Board.

h. Elections for the chairperson will be conducted near the end of the chairperson’s term.

2. CHAIRPERSON’S DUTIES

a. The chairperson shall be responsible for having the HAP Board website updated or corrected as needed.

b. The chairperson shall be responsible for preparing the agenda and conducting the meetings of the HAP Board.

c. The chairperson shall attend meetings of the Multi-campus HAP Board and shall represent Windward CC at those meetings.

d. The chairperson shall prepare and submit an annual report to the Multi-campus HAP Board and to the Faculty Senate via the Curriculum Committee Chairperson.

e. When a proposal for the HAP designation is submitted to the chairperson, the chairperson is responsible for checking that the proposal is complete. If the proposal is incomplete, the chairperson shall return the proposal to the appropriate faculty member with the request that the identified missing parts be submitted. After receiving a complete proposal, the chairperson shall distribute copies of the proposal to the HAP Board members for their review.

f. When the HAP Board finds that a proposal does not meet the hallmarks, the chairperson shall communicate this information to the appropriate faculty member and department chairperson. The faculty member may revise the proposal and resubmit it.

g. Once a course/instructor has been approved by the HAP Board, the following actions will be taken.

(1) A HAP Board action form is completed.

(2) The form is attached to the approved proposal and the signature of the Curriculum Committee chair is obtained.

(3) The HAP Board action form and proposal is submitted to the Vice Chancellor for Academic Affairs for signature.

(4) The completed action form with all signatures and the approved proposal is filed at the Office of the Vice Chancellor for Academic Affairs.

(5) The Office of the Vice Chancellor for Academic Affairs will provide a copy of the completed action form with all signatures to the chairperson of the HAP Board.

(6) The department chair and faculty initiating the request for HAP designation will be notified by the HAP Board chairperson of the HAP Board’s action.

(7) The HAP Board website will be updated to reflect the approval of the course/instructor for HAP designation.

h. The chairperson may also keep copies of the proposals for HAP Designation and the completed action form with all signatures.

i. The chairperson is responsible for checking the HAP designation for courses on the course availability site and must notify the appropriate individual if there are errors.

3. RESPONSIBILITIES OF THE HAP BOARD

a. Approval authority for HAP designation falls solely under the purview of the Windward Community College HAP Board. The approval must be based on whether the course meets the hallmarks. Courses approved for HAP designation must show, via the proposal, that the course meets the hallmarks.

b. HAP Board members who teach HAP-approved courses should provide assistance and guidance to faculty who are interested in obtaining HAP designation for their courses.

c. The members of the HAP Board (except for the chairperson) shall take turns recording minutes for the HAP Board meetings.

d. HAP Board members will remind faculty from the department(s) they represent of the deadline for submitting renewals for the HAP designation.

e. HAP Board members will encourage their faculty to apply for HAP designation, where appropriate, and guide them in the application process.

f. HAP Board members will provide input on multi-campus and Windward Community College HAP articulation issues.