Maintain Databases

Congregations

The Congregations property page
allows you to keep track of the congregations that you exchange
speakers with. Each congregation has its own list of speakers to
choose from. You can add, delete or modify records. To learn
more about the features of this property page, glance down the
table below or highlight the control you are interested in by
clicking on the screenshot above. Please also remember that context
help is available to you by either pressing F1 when the control has
focus, or by using the question mark icon at the top right corner
of the dialogue.

You are advised to add a
"Local" congregation to this list to represent your own
congregation.

This property page is one part
of the Maintenance Dialogue. Please
click on the link to get an overview of the entire dialogue.

Displays a list of
congregations that you exchange speakers with. As you select a
congregation, the other details get updated automatically.

Right-click to display
this popup menu. You can change the sort order as
described. The program always defaults to sorting byCongregation. Changing the sort order toLast Invitedis a handy way of identifying congregations whom you
have not done an exchange with.

Set this option if the selected
congregation is your local congregation. It is important to
set this option correctly as it is used to determine where your
available Away Speakers are from.

This shows when you last had a speaker
from this congregation give a talk in your Kingdom Hall. You can
change this date by pressing the arrow or by clicking on the
separate parts of the date in the edit box and use the arrow keys
to adjust the date.

This represents when the Public Talk
meeting is held for this Congregation. You can use the spin buttons
to alter the hours and minutes or you can enter the values
manually. The time is expressed in 24 hour format.

Use the Meeting Time Manager if the Congregation
does not always meet at the same time. If you do establish
more than one time using the Meeting Time Manager, the Meeting Time
control will become disabled.

This allows you to
specify the name of the brother who is assigned as talk coordinator
for the currently selected congregation.

This allows you to add any other notes
about the currently selected congregation. Also, when you hover the
mouse over the edit box it will display the current congregation
memo data (click here for an
example).

Click this button to display the Congregation Entry dialogue. Here you can
alter the note and memo details for the congregation /
coordinator.

This allows you to add any other notes about the
currently selected congregation coordinator. Also, when you hover
the mouse over the edit box it will display the current coordinator
memo data (click here for an
example).

You can associate a hyperlink with each
congregation. Right-click the hyperlink and selectEditfrom the popup menu to change the hyperlink
details. It displays the Hyperlink Settings dialogue. Click
on the link for more details.

The current link is shown in a tooltip. If
no link has been set the tooltip will display "Congregation
Link".

This allows you to
select am image (BMP, GIF, JPG) for use in your custom report
scripts. Only the location of the image is stored and not the
actual image itself. Such images can be displayed in custom report
scripts using the IMAGE command.

Shows a list of speakers for the
currently selected congregation that you can exchange with.
Double-clicking a speaker in the list is the same as
pressingModify
Speaker.

Right-click the selected speaker to display this
popup menu:

Use this popup menu to obtain information about
the speaker's recent talk assignments. Please click here for more details.

This indicates if the selected
speaker is appointed as a Ministerial Servant.
Please click Modify Speaker to adjust
this setting.

You can associate a hyperlink with each
speaker. Right-click the hyperlink and selectEditfrom the popup menu to change the hyperlink
details. It displays the Hyperlink Settings dialogue. Click
on the link for more details.

The current link is shown in a tooltip. If
no link has been set the tooltip will display "Speaker
Link".

PressNew Speakerto add a
new speaker into the database. PressModify Speakerif
you want to modify the currently selected speaker details including
his talk numbers. It displays the Speaker
dialogue. Click on the link for more details.

This button is disabled if no speaker is
selected.

Press this button if you want to move the
selected speaker to another congregation. It displays the
Choose Congregation dialogue with which you simply select the
target congregation. All the speaker's talk numbers will get
moved automatically.

A speaker must be selected for this button
to be available. You will not be permitted to duplicate an
existing speakers name in the target congregation.

Once the speaker has been moved, the next
available speaker (if any) is automatically selected.

This feature allows you to specify when
the brother is not available. His name is shown in RED on the
talk assignment dialogues. Click the link for full details.

This shows any notes
associated with the selected speaker. Hover the mouse over
the notes to see the current memo data associated with the
speaker. Press theModify
Speakerbutton (see above) to
change thee notes or memo data.

This shows a list of talk numbers that
the currently selected speaker gives. Favourite outlines are
indicated in a bold font in a different colour. This colour
is set from the Preferences
dialogue. It defaults to red.

Press the find button if you want to jump
to specific records. It invokes the find
dialogue.

This option is disabled if the current entry
has been modified and the Apply Changes button hasn't been
pressed

Pressing this button continues the
previous search to find the next matching record. This button is
disabled if the Find button has not already been pressed, or the
searching has reached the end of the records

This allows you to import congregation and/or speaker data into
the database. There is a separate topic discussing this option.
Please click on the link to learn more.

This allows you to export or synchronize congregation and speaker
data. When you press the button you are asked if you only
want to export the selected congregation data. If you click
Yes to this message, the program will create a INI file which is
designed to be used by another coordinator. If you click No
it will export all congregation data into a tab-delimited text
file. This button is disabled if there are presently no records in
the database table.

Click on the hyperlink for full details
about the synchronize process.

This button is only enabled when you have
made changes to the current record on display. Press this button to
update the database.

If you don't press it, and you move to
another record or maintenance page, you will be prompted to save
changes to this record.

Press this button if you want to delete
the currently selected congregation from the database. All
associated speakers and journal entries will also get
deleted. Since the data will be permanently deleted, and the
process can't be undone, you are asked to confirm your request.

This button is disabled if the congregation has future talk
assignments in the database (home or away).

Press this button if you want to delete
the currently selected speaker from the database. Since the
data will be permanently deleted, and the process can't be undone,
you are asked to confirm your request.

This button is disabled if the speaker has future talk
assignments in the database (home or away).

Press this button if you want to modify
the currently selected congregation's description. It displays the
edit entry dialogue. Click on the link
for more details.

Very occasionally, a congregation might
change it's name, hence this function has been provided. You will
not be allowed to duplicate an existing congregation already in the
list.

When you do change the name, all of its
associated speakers and journal entries get updated
automatically.

Press this button if you want to add a
new congregation to the database. It displays the new congregation entry dialogue.
Click on the link for more details. You will not be allowed to
duplicate an existing congregation.

Press this button if you want to add a
new speaker to the database for the currently selected
congregation. It displays the edit entry
dialogue. Click on the link for more details. You will not be
allowed to duplicate an existing speaker already in the
list.