To
explain OSC's automatic processing and Time Entry procedures in PayServ.

Affected
Employees

Eligible
employees in Bargaining Units SY, SR, DR, F8, 87,G9 and 86.

Effective
Date(s)

Payments
for Bargaining Units SY, SR, DR, F8, 87, and G9 will be made in a separate
check dated June 16, 2004.

Payments
for Bargaining Unit 86 will be made in a separate check dated July 14,
2004.

There
will be no direct deposit for this payment.

Background

Chapters
69, 70, and 71 of the Laws of 2000, which implement agreements between
the State and various bargaining units in the Unified Court System,
provide for Uniform Allowance Payments to eligible employees.

Eligibility

There
are various Uniform Allowance Payments for employees in Bargaining Units
SY, SR, DR, F8, 87 and G9. To be eligible, such employees must
be in an eligible title on May 31, 2004 and active on the payroll (including
Paid Leave of Absence), on Workers' Compensation Disability Leave, Military
Leave Stipend or Military Training Stipend.

For
employees in unrepresented titles (Bargaining Unit 86), employees must
be in an eligible title on June 30, 2004 and active on the payroll (including
Paid Leave of Absence), on Workers' Compensation Disability Leave, Military
Leave Stipend or Military Training Stipend.

Refer
to Teri Collins' memo to payroll agencies dated May 27, 2004 for a list
of eligible titles and payment amounts.

Eligible
full-time employees who are on Sick Leave at 50 percent pay on the eligibility
date are entitled to the full payment.

Eligible
employees on an approved Leave Without Pay on the eligibility date are
entitled to the payment upon return from leave, provided the return
to the payroll is prior to November 30, 2004.

Eligible
employees on Workers' Compensation Leave, Military Leave Stipend and
Military Training Stipend may be paid immediately.

Part-time
employees are eligible for the full Uniform Allowance Payment and no
prorated amount will be applied.

The
Uniform Allowance Payment is not pensionable and is not included in
the calculation of overtime.

OSC Actions

On
June 4, 2004, OSC will automatically add the Uniform Allowance Payment
of $575.00 in the Time Entry page for all employees in Bargaining Units
SY and SR who were active on the payroll or on Paid Leave with the reason
of Sick Leave on May 31, 2004. The Earn Code UA5
will be used and the Earnings Begin Date and the Earnings
End Date will be May 31, 2004. OSC will notify OCA when the automatic
processing is complete.

Employees
in Bargaining Units SY and SR who are on Workers' Compensation Disability
Leave (WDL), Military Leave Stipend or Military Training Stipend on
May 31, 2004 will not receive an automatic payment.

Agency Actions

Agencies
are responsible for deleting the payment (Earn Code UA5
) from the Time Entry page in Pay Period 5 Lag for
employees in Bargaining Units SY and SR who are not eligible to receive
the payment.

To
pay the Uniform Allowance Payment to eligible employees in Bargaining
Units SY and SR who were not processed automatically including those
on WDL and to all eligible employees
in Bargaining Units DR, F8, 87, G9 and 86, enter the following information
in the Time Entry page:

Earnings
Begin Date:

05/31/2004
or date employee returned to payroll

Earnings
End Date:

05/31/2004
or date date employee returned to payroll

Earn
Code:

UA5

Amount:

Applicable
Amount

In
Payroll Period 7L, agencies may submit the Uniform Allowance Payment
for eligible, unrepresented employees in Bargaining Unit 86 by entering
the following information on the Time Entry page:

Payroll Register and Employee Paycheck/Advice

The
Earn Code UA5 and the amount paid will
be displayed on the payroll register. The Earn Code description
“Uniform Allowance UCS” and the amount will be printed on the employee's
pay stub.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.