14 Web-Based Invoicing Tools To Make Sure You Get Paid

We all know how important it is to keep track of everything, especially when we’re talking “money“, cause you do wanna get paid.

So, here is a list of 14 web-based invoicing tools. No downloads required, you can access your account(s) wherever you may be in the world, making it really easy to manage your invoices and get paid (on time).

A lot of folks prefer installing a software on their computers and keeping all their data on there, but I personally like web-based apps, they’re great for the freelancers “on the go“. And with most web-based apps, you can download your data and store it on your own computer for future reference. ;)

Many of the apps listed here are more than just invoicing tools, some also offer time and task management, project management and other “nice to have” tools.

*some of those apps are free, and some require a paid membership. The sites are listed in no specific order.

What Do You Use?

When the time comes you have to send your invoice to your clients, what do you use? Do you send your invoices by e-mail, or do you prefer printing them out and sending them by regular mail? If you use a web-based app, which one is it? If you don’t use one, how do you manage your invoices and keep track of all this? How much would you be willing to pay for an invoicing tool/app? ;)

I just started using Cashboard, and even though it’s still in beta I find it does everything I need it to do and then some. The time-tracking widget is very useful. I upgraded to a paid subscription just the other day.

There are just so many options. I know of three software applications that accountants reccommend and which work with banks websites as well as these 14 too. You generally get what you pay for but online service must be better value.

Hi, This is my first visit to this blog. These tools are very good. But an odd question.
Please post some free invoice tools not in a webbased/ online. Just a desktop version.
I tried a few. But no one comes near to these online tools. :)

Or why not install an open-source solution on your own server so that YOU keep control over YOUR data and have no monthly fee to boot?
Simple Invoices is free, simple and elegant.
Demo here: http://simpleinvoices.org/demo/login.php

Intuit recently launched http://www.billingmanager.com which is a very easy, free online invoicing tool. There’s an upgrade path to QuickBooks if you ever want to track expenses or manage other aspects of your business. There’s also an iPhone app that has been selected as Staff Pick by Apple on their iPhone site. Billingmanager.com recently added recurring invoicing and estimates, and integrates with Intuit’s credit card acceptance service (optional, but cool to send an electronic invoice, allow the customer to click to pay online, and the business gets paid faster).

Hi,
Sage Software has recently launched a free online invoicng tool for freelancers and small businesses at http://www.billingboss.com. Billing Boss is focused of keeping invoicing simple – so simple that you can get set up and send your first invoice in just a couple minutes.

Please note: With the goal of full disclosure, I work at Sage. Feel free to contact me if you have any feedback about Billing Boss.

Also check out Intervals (http://www.myintervals.com), a web-based time tracking and project management app that includes the ability to invoice clients. It’s nice to have project tracking and billing in one place.

Awesome article! I went through some of the sites u posted above. I think Freshboks has the most features but interface is cluttered with tons of things to do. They just have too many features. I recently signed up with Net2Invoice.com – http://www.net2invoice.com and I have to admit, they have a super simple interface. I run a store in a mall and I was sick of using quick books and cash register. This was a replacement to everything. They promised to add inventory tracking soon but other than that, I love the site. It is free to use. I didn’t have to buy anything.

Excellent list of invoicing and accounting apps, another on that is well worth checking out is Moobiz http://www.moobiz.com you get all the regular invoicing and accounting features plus project management and more…

I would also suggest to take a look at zoho invoices – it looks like good tool for invoicing from zoho suite.

There is also a simple site http://www.bestinvoices.com that get more from this interesting subject. You can vote there for your favorite one (and add one if missing). Hopefully this site will be developed soon to provide more info (not only voting)

MyClientBase is another option if you wish to have something installed locally on your own server and away from prying eyes. It is free and open source software written in PHP/MySQL on top of the excellent CodeIgniter framework. Please check it out (http://www.myclientbase.com) and let me know what you think.

Nice post…but i really fell freshbooks does not deserve to top the list. It is mighty expensive and does not offer anything drastic. I did use it for a while and then switched to invoicera. Really impressive invoicing application and you must check it. Here is the website link http://www.invoicera.com

One more tool I’d like to throw into the mix is the recently re-developed paperfree billing website! http://www.paperfreebilling.co.uk Easy to use, functional and great value for money, especially the unlimited free trial!!

I did research for an hour—couldn’t find any online invoicing to receive/collect invoices from contractors. Those sites are more more of invoicing to the customers than receiving invoices from contractors. So any ideas?

TOOLS4COM OIS is an online invoicing system, reproducing all the essential features of an invoicing desktop application.
You can generate and manage :
Estimates, delivery notes, proforma invoice, invoices and refund ….
Your ca use the free version, you juste need to subscribe..

http://www.tools4com.com are creating a viable alternative for small and medium companies and independent workers who prefer the use of online applications, that give them the flexibility of accessing their data and functionalities from anywhere.

Nice post guys…..
But I just got wondered that why you hadn’t involved the application http://www.invoicera.com on it.
Our organization using this application since last 2 years and Invoicera is doing a great job for us.
Their pricing is economical, vast features(template customization, additional custom fields, multi-language, time tracking, expenses, a wide range of payment gateways, pdf link on invoice, pdf attachment on mail) this application can simply satisfied the needs of any industry.
And the main thing which we liked most is their response on Live Support and the speed in which they resolve our queries.

I am using the new one invoice4me.com at http://www.invoice4me.com. Its really straight forward. They provide live support if you need it and they don’t try to constantly sell you somethikng else. Its fast and easy

For I work for a dozen of customers it was hard for me to track the time I just for a task and invoice. But I couldn’t find a nice trendy web 2 a like web based open source Programm…. So I made my own.
You can see it (and download it for free –> Open Source) at: http://www.jingho-projects.com (try latest the version)

I mostly track time with it and them Export the hours in a Excel file.
Soon I ‘ll add an invoice overview (also visible for customers)

invoice2go.com has a free iphone app with desktop additions for $99-$199 a year.
I’ve tried the ph. version but not the desk.
It seems very simple & easy which is what I like.
But I don’t want to set up something simple now that doesn’t have more advanced capabilities later.
Anyone tried the full version?
Great article bye the way!

I’ve just received an invite from http://www.billfor.it – haven’t had a chance to check it out fully but it looks pretty competitive. Wondered if anyone else has had a more indepth look at it yet? Liking the fact it’s got an API – although the documentation on that is a bit thin on the ground.

We’re a web design company that works with subcontractors, and we’re trying to streamline our billing process.

We’d like an invoicing program that allows our subcontractors to log in and create their own quotes. They should not be able to review quotes assigned to other contractors or other info not relevant to the quotes and projects they’re working on.

The management team would then review each contractor-entered quote, edit if necessary, add a markup, and send the quote to the client. All parties involved would be notified by the system if one of us turns the quote into an active project.

We should be able to easily turn the quote into an invoice. This should close the quote (or give us the option to close the quote) so we don’t have a bunch of open quotes piling up and have to wonder, “Did we bill this open quote?”

Each quote or project would be assignable to a contractor or contractors, and we would be able to track who made which changes.

We should also be able to track how much we paid our contractors on each job, and possibly keep track of subcontractor payments right in the system.

I am a web developer and have worked with the people at Billmation to help test their product. http://www.billmation.com. The focus is on automating recurring billing. Yes, I know this is an endorsement from a product I helped test, but it is worth checking out if you want more automation than Freshbooks or especially if you are a web developer.

We own a small web designing company and migrated from http://www.whmcs.com to http://www.crmbill.com after using trial period of whm because it just offered some basic CRM and HR Features along with a strong billing system. Moved to it in nov 2010 and it was worth the effort really. Billing is being done in a jiffy and my 3 employees are happy to see their salaries and leaves at least. Not bad for what we pay.

cronsync has a intelligent rights management for permanent and external staff, such as freelancers. Flexible time tracking settings, easily adjustable to your company’s and clients’ needs. Supports time tracking and invoicing on a time and material or on a flatrate basis. Invoices are automatically generated based on time tracking and project data. You choose what level of invoice detail you want to grant your client.

Hey Jon, can you take a look at Vebio also? Vebio (http://www.vebio.com) is an online invoicing app designed just for freelancers. It offers some neat time-tracking features, including an integrated punch clock that making invoicing a snap. Would love to get your thoughts.

Just wanted to mention our recently re-released time tracking, project management and invoicing application http://www.yanomo.com. Our customizable invoices are simple to use and can be created directly from your worked hours. Good support for multiple rates for your team/clients/projects. Check it out, we’d love your feedback.

I have looking for Invoicing Application that use to bill my customers. I want it free, open source, and web base application so I can host it on my own hosting and access it everywhere. I found out five applications, those are BambooInvoice, Simple Invoices, MyClientBase, Siwapp and Argentum. Read my review of invoicing application .

A new time, billing and accounting application that wasn’t available at the time this article was written is Bizmo. It’s a native app for iPad and iPhone and makes it easy to bill clients, plus all data is stored on the Bizmo Accounting Cloud and accessible from anywhere – ideal for freelancers! Check out the website at http://bizmo.com or an intro video at http://www.youtube.com/watch?v=whXD7cjLcaI.

Hi there,
Apptivo offers a free app for invoicing. It is entirely customizable. You can create an invoice from a work order, project, time sheet or from scratch. You can even include paypal or google check out link so that your client can pay you directly from the invoice. Send automatic reminders and monitor your aging report all from one place. You can also add other apps for project management, timesheet, customer management etc. depending on what you want. Check out the Consultant’s Suite – http://www.apptivo.com/consultants-suite/. All apps are free.

I would like to recommend OroTimesheet for time tracking and invoicing.
It is really easy to use and very affordable.
It helps me keep track of the time I spend on each project. I can easily create an invoice from my timesheets.

Not many fancy features but that what I like. Simple and intuitive. With a calendar interface which is easy to track down your works. Automatically generate invoices and receipts to the corresponding clients. The invoice generated is editable as well. Pretty handy!

All websites from above provide a lot of features. But for small business like ours we were looking for a combination of Online Invoicing and Online Cash Flow. It was really time consuming to invoice in one place and then manually enter invoice amounts in to cash flow table.

Because i’m always in terrain and i will not use always only my notebook, then i can create and send invoices for my partners comfortable from my mobile and therefor i use daily https://qunamobile.com/

hi jon! i love that you have come to share us this. i also want to add this up. i bumped into this website for invoicing of course. it’s new though and very simple and intuitive. it’s still empty and very fresh but it is coming really really soon.

this is the website that i am talking about, http://www.beachcake.com it is very new in the world of invoicing but i know that this would be great once launched. anyways, i just wanted to share you this.

The other side of the playing field is that no matter what invoicing software you might use, to a certain extent, you’re still at the mercy of the client’s accounts payable department. Sometimes clients might be outsourcing accounts payable to a third party, which often makes it difficult knowing who to follow up with. Then again, clients that do outsource this function tend to be pretty professional about payments.

The best situation is when a client as a dedicated operations/HR person that works like clockwork, but those are hard to come by and expensive. I have mixed feelings about clients that use automated invoice processing systems. On one hand the software makes them better at paying invoices on time. Then again, some invoice processing systems are more flexible than others. I ocasionally have to custom tailor my invoice to adjust to their system. It’s a little frustrating because it throws off the standardization of my templates. Then again, it’s usually not too big of a problem.

At the end of the day, the one thing that stinks is a client that tries to take on accounts payable internally and fails at it.

Nice list! Im looking for the new service as my company is growing and I need more aficient system.

I was looking on the web trends for online invoicing systems and I have found the Bilomat Online Invoicing Tool. I tryid it and I must say that the service is almost perfect. The customer support is quick and reliable.
They have 4 or 5 price plans so everybody should be satified ;).

What can I say, its a german made service so it works like the best BMW in his sector ;).

For larger, Professional Services organizations, TrackerSuite.Net offers integrated software modules for Projects, Time and Expenses, CRM and Invoicing. If you’d like to learn more about it, visit http://www.Time-Tracker.Net – you can also register for a free demo while you are on the site.

Useful post! However, I’m using another software that I like very much. It is http://www.1clickbusiness.com. I had one before this one but I had to exchange it because it happened to me more than once that my bills disappeared or didn’t reach their destination. I’ve been using 1clickbusiness for 4 months now without such problems.

You did a great job gathering all those invoicing tools in this article. There are a lot of good suggestions in the comments as well. We would like to add to this list the invoice templates made by ExtraForms http://extraforms.com/invoice-templates/
All templates listed there are made from scratch by our team and are free to download and use.
Give them a try. Cheers!

Good day! I could have sworn I’ve been to this site before but after checking through some of the post I realized it’s new to me.
Anyhow, I’m definitely happy I found it and I’ll be bookmarking and checking back frequently!

Its like you read my mind! You appear to know so much about this, like you wrote the book in it
or something. I think that you can do with some pics to drive the message home
a little bit, but instead of that, this is fantastic blog.

The other day, while I was at work, my cousin stole my iphone and tested to see if it can survive a 40 foot drop, just so she can be a youtube sensation.
My apple ipad is now destroyed and she has 83 views.
I know this is entirely off topic but I had to share it with someone!

I have tried a couple of software from the list, but I always found problems. For example not free, difficult control and so on…Finally, one of my friends suggested me http://www.1clickbusiness.com. I’m really satisfied with it! I can manage my invoices so rapid, write professional proposals or check my company performance. It is especially great for small or medium companies. Give try if you have some free time!

Hi, thanks for the great list, but I’m surprised that I couldn’t find http://inv24.com/ This is amazing online invoicing software that helps me in my everyday work. I’ve even tried some paid apps, but I stopped with INV24 not only because it’s free, but because it’s very simple and easy to use.

Hi – have you checked out Nutcache?? I use it as a freelancer to sent personalized, professional invoices. It’s completely free and also helps me chase clients who are late paying. I can see easily where I’m having issues with cashflow.
Try it! http://www.nutcache.com/features/invoicing.html
Katie :-)

Hey All, are you familiar with Planet Soho small business managements platform? i’m a little biased, but its the best toolkit i know – in its cost vs. return – for running a small business and staying focused on what you do best, without the need to hassle with the rest.
enjoy y’all

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Have you ever considered creating an ebook or guest authoring on other blogs?
I have a blog based upon on the same subjects you discuss and would love to have you share
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