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Policies & Procedures

Policies & Procedures

POLICY OF BOARD OF TRUSTEES PEARL RIVER COMMUNITY COLLEGE

Safety of Records

AdoptedNovember 8, 1994

Reference: Administrative

Policy: Pearl River Community College will insure the safety of administrative and student records.

Procedure: Student records prior to 1981 are on microfilm and are stored in a fireproof safe. Student records
from 1981 to the present are computerized and the following steps are used to secure these
records.
1. A daily backup of the entire administrative computerized record system which includes
student records is done and placed in a fireproof safe.
2. A weekly backup of the entire administrative computerized record system is done and
sent to the Forrest County Center to be placed in a fireproof safe.