Use Smart Folders to organize assets automatically

Updated January 02, 2019 12:45

What's in it for you

Smart Folders are a special type of folder that you can add to your Channels to organize your content. As the name suggests Smart Folders distinguish themselves from regular folders by their ability to "scan" content for file type, properties, specific tags, and sources, and automatically pull in assets that match the set criteria. When used correctly, Smart Folders can significantly reduce the time you would otherwise spend on dropping content in the right Channels and folders.

Hide label in Channel: Select this check box to hide the Channel name. This is useful when you have created custom icons for your folders that already have the folder name in the icon.

Hide folder in Kiosk Mode: Select this check box to hide the folder when a user enables Kiosk Mode.

Set up the content selection criteria

Set the rules content must meet to be pulled into the Smart Folder. Note that you need to set at least one. You can set up different criteria to narrow down the content that is pulled in.

FileType: Select which file types will be pulled in.

Property: Select the properties the assets need to have.

Tag: Select the tags the assets need to have.

Source: Select the source assets must come from.

Alternatively, you can use a saved filter. To do so, open the Sort files on the drop-down list and select the desired filter.

Use the matching of tags to filter files that have ALL the selected tags. ANY (some) of the selected tags. Or NONE of the selected tags. If an asset has a tag from this field, it won't be displayed.

Open the Sort files on the drop-down list and choose the sorting criteria. Sort your files in respectively ascending or descending order. Enter the maximum number of assets in your Smart Folder. When you’re ready, click the Save button.

Your Smart Folder won't have a label if you enabled Hide label in Channel. Checking off Hide in kiosk mode will make the folder not visible to anyone while they are viewing that channel in kiosk mode.