Policies

Code of Conduct

CoKoCon is dedicated to providing a safe, hospitable harassment-free convention experience for everyone, regardless of gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form.

We expect all concom, guests, participants, volunteers and members to act responsibly, courteously and considerately and to follow this code of conduct during CoKoCon.

Do not touch or photograph other people without consent. Do not assume that physical contact will be welcome or appreciated. You are encouraged to ask for unequivocal consent for all activities.

'Yes' means yes, 'no' means no, and 'maybe' means no. Please take 'no' for an answer for any request or activity and do not repeat your request again. Do not corner people socially; if someone is looking apprehensive or trapped, give them space. If someone tells you to go away or to leave him or her alone, your business with that person is done and you should not attempt to initiate further contact with them.

CoKoCon welcomes families with children and expects all members, participants, guests and staff to treat these families with courtesy. Use of explicit sexual language and imagery should be limited to panels, events and situations where those in attendance know that such content may be presented. Parents or guardians should be aware that not all panels or events may be suitable for children. Parents or guardians bringing children are responsible for their children's behavior.

CoKoCon does not tolerate harmful conduct or harassment of or by members, participants, guests or staff in any form. Harmful conduct or harassment is verbal or physical conduct that creates an unpleasant or hostile situation. This includes, but is not limited to:

Physical assault.

Battery.

Disregarding the safety of others.

Theft or robbery.

Intentional destruction of property.

Deliberate intimidation.

Stalking.

Deliberately impeding or blocking the movement of others.

Sexual attention, gestures, questions or comments that are known or ought reasonably to be known to be unwelcome.

Sexual advances or propositions that are known or ought reasonably to be known to be unwelcome.

Sexual advances or propositions toward a person under the age of 18.

Making or threatening reprisals after receiving a negative response to sexual advances or propositions.

Inappropriate and non-consensual physical contact.

Repeated heckling, interruption or other disruption of panels or other events.

Photography, audio or video recording without the subject's consent.

Posting images or content without the consent of the subject of the image or content, or not removing images or content the subject has asked to take down.

Providing or offering to provide alcoholic beverages or illegal substances to someone under the age of 21.

Threatening, bullying, coercion or any other conduct that has the purpose or effect of unreasonably interfering with another person's ability to enjoy and participate in the convention and its events.

Any other action or behavior that causes significant interference with convention operations, adversely affects the convention's relationship with its venue or the public, or causes excessive discomfort to other members, participants, guests or staff.

Anyone violating these rules may be sanctioned or expelled from CoKoCon without a refund at the discretion of convention organizers.

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.

You can make a report either personally or anonymously.

You can make an anonymous report through our Wufoo form. You do NOT require an email address to submit.

We can't follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

You can make a personal report by contacting a concom member. These can be identified by the Committee ribbons on their badges.

When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened. This can be upsetting, but we'll handle it as respectfully as possible and you can bring someone to support you. You won't be asked to confront anyone and we won't tell anyone who you are.

Our team will be happy to help you contact hotel security, local law enforcement or local support services, provide escorts or otherwise assist you to feel safe for the duration of the convention. We value your attendance.

Fan Tables Policy

Fan Tables are complimentary for non-profits and community outreach organizations. If an individual wishes to sell items for purely a profit venture, then they must be in the Dealers' Room; however, if a convention or fan group wants to sell memberships or merchandise to raise funds to help their parent organization, then this is both allowed and encouraged.

Fan Table Coordinators must purchase at minimum an Attending Full Membership. Any others staffing that Fan Table are encouraged—but not required—to purchase their own memberships.

Room Party Policy

Room Party Coordinators must purchase at minimum an Attending Full Membership. Others who are either staffing or attending a party are encouraged—but not required—to purchase their own memberships. Room Party Coordinators are allowed to book a room/suite for a party at the convention rate ($102) through the Party Liaison. They will be located in the party area and must conform to any convention-specific party rules and regulations as specified by the convention chair and/or committee.

CoKoCon is the CopperCon and ConKopelli Convention.
Sponsored by and copyright (c) 2017-, CASFS and WesternSFA.
Last update: 21st February, 2018