Dr. Huerta welcomed everyone. The bond passed. Dr. Huerta thanked
everyone for their support. She appreciated everyone's hard work. Now it's
time to move forward. There will be a thank you ad in the Las Cruces Sun
News and the Bulletin.

Informational Item

3 - Good News -
Dr. Huerta

Dr. Huerta noted there were lots of good news.

1) Kathe Stark, the new human resources specialist, will start on Monday,
February 14. She will be invited to the next administrative council meeting to
be introduced.

2) Dr. Lillibridge has been voted as the vice president of the Association of
Institutional Research Board of Directors.

Ms. VanderGiesen noted the Santa Teresa One Stop will be operational
through June. Dr. Huerta added the Department of Labor is partnering with
us.

Ms. Roberts noted they were now in the new building.

Informational Item

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2 - CEO Report
- Dr. Huerta

Dr. Huerta referred to handout which listed the Senate and House bills that
effected NMSU and/or DABCC. Dr. Huerta suggested everyone look over and
find out what is going on. Good reading.

Informational Item

1 - Approval of
January 7, 2005
Minutes - Dr.
Huerta

Dr. Huerta asked the group to look over the January 7 minutes and let Irene
know any changes.

Look over January 7
minutes & let Irene
know any changes.

3 - Good News -
Dr. Huerta
Continued

Dr. Huerta continued with the good news on the bond. She referred to the article
in the Las Cruces Sun News and the unofficial election results from Doña Ana
County.

Dr. Huerta noted she had asked Ms. Sletten to bring the SIM (simulated) man to
administration council for a brief demonstration. Ms. Sletten introduced Mr.
Paul Cline, who she asked to do the demonstration. Ms. Sletten noted the SIM
man was purchased for $35,000 and he can be used in most programs in the
Health Division. Mr. Cline noted the SIM man could be set up to respond to
different medical scenarios and he is physiologically correct. A brief
demonstration followed.

Informational Item

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4 - Banner
Update - Ms.
Brooks

Dr. Huerta asked Ms. Brooks to give the group an update on Banner. Ms.
Brooks noted we were in the process of getting all part-time faculty into the
system and working to get them paid on February 15. Ms. Brooks recognized
each administrative secretary and their hard work in getting information in.
They dealt with many issues in a conversion that was not easy. Mr. Walker
asked if anyone was having problems with mini semesters. Ms. Brooks noted
there were problems but were being worked on. There is still time sheet
reporting issues and "approvers" issues being worked on. Today is the last day
to approve. Please call her if you have any problems.

Mr. Burke acknowledged Ms. Brooks stepping in without our human resources
person. She has gone above and beyond (applause by everyone). We tried to
made interventions as we went through the system and we are still learning. It
will take time to sort through. We have a commitment from Payroll to identify
and cut manual checks when needed. Our commitment is to pay everyone on
February 15. This process will be handed over to Ms. Stark and Ms. Brooks will
stay actively involved. Ms. Sletten thanked the administration including Dr.
Huerta, Mr. Burke, and Ms. Brooks for their efforts. A small discussion
followed. Ms. Brooks also acknowledged our Personnel Office who worked very
hard.

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5 - Leave
Process - Mr.
Burke

Mr. Burke noted we had not really focused on the leave process. In the past, we
(personnel/payroll) accepted leave requests on paper and we did the calculation
of leave. With the implementation of Banner, we will not do that anymore. The
Banner system will do this now. What are we going to do internally? Reporting
will be through banner and we may in the future, as we learn more, pull reports
for managers to review leave. As far as leave requests, we need to make a
decision what we want to do as a college. Mr. Burke would like the system to do
and not use paper. We could help employees if they have problems or questions
and have Ms. Stark do training in the future. In the meantime, each area should
decide what to do with leave approvals. Dr. Huerta noted she wanted written
communication whether by e-mail or leave request forms from her reporting
areas. Mr. Burke suggested each unit should decide their preference and in the
future, the college should have a process. A discussion followed on requesting
leave on Banner, policy, and advance notice. Ms. Brooks recommended everyone
be aware of the deadlines and make sure you go in and approve.

Each area/unit should
decide what to do with
leave approvals. Please
be aware of the
deadlines and make
sure you go in and
approve.

6 - Budget
Process/
Allocation - Dr.
Huerta & Mr.
Burke

Dr. Huerta referred to memo on the budget process and reminded everyone to
look at dates. Budget requests are due February 18 and the all day Budget
Hearings are scheduled for March 4. Dr. Huerta will put together a Budget
Committee and they will be involved in the process. The committee will have
representatives from across the college. She will meet with committee prior to
March 4.

Mr. Burke noted that the February 18 deadline for budget requests is a
requirement if we are to have hearings on March 4. He referred to handout
regarding the budget process.
1. This afternoon there will be a workshop for division deans, department chairs,
and administrative assistants on budget and forms.
2 The college-wide budget committee should not be representative of people
from this room. Key requests will go through you. This approach has gone
smoothly.
3. Mr. Burke noted the established division request dollar limit is $250,000.
4. There are several built-in budget increases: a) communication lines up 25%,
b) student salaries up 10%, c) travel allocations up 10%, d) main campus
overhead, e) utilities up 5%, and f) part-time faculty pay schedule. Mr. Burke
would like to have a discussion on this.
5. Course schedule increases up to 10% above the summer, fall, and spring.
6. The Legislature is currently proposing a 2% salary increase. The Regents
could adjust depending on tuition recommendation.
7. The Legislature takes a credit toward tuition. A 2% increase in tuition per
credit hour.
8. There will be approximately $1 million new money.
9. Allocation considerations include Title V positions at $300,000, new facilities
coming on-line in Sunland Park and East Mesa, and course schedule increases
which in 04-05 included math, apprenticeship, and health occupations.

Mr. Burke noted the budget process preview will give everyone an understanding
of decisions and how it effects us.

Budget requests are due
February 18.

Informational Item

7 - Process for
the
Development &
Initiation of
New Programs
- Dr. Huerta

Dr. Huerta noted a process was very necessary. She will ask Dr. Chieffo and the
Division Deans to work on a process to standardize and formalize. Ms.
Nickerson asked about contracts. Dr. Huerta noted it would also be included.
It is important to establish process so everyone is aware. Mr. Burke added that
it was the communication and understanding of the impact of resources.

Dr. Chieffo & Division
Dean will work on a
process to standardize
& formalize the
development &
initiation of new
program.

8 Web Issues -
Ms. Kongs

Ms. Kongs noted that Faculty Council voted she bring this to this group. Faculty
Council is concerned with the college's overall web page look/presence. It was
unanimously agreed that it needed to be changed and somehow addressed by a
full-time web designer or a part-time web designer with students. Dr. Huerta
noted it was a CEO Unit goal and was listed in the PRIP process.

Informational Item

8 -
Announcements

Dr. Huerta reminded everyone that the PRIP Committee was meeting February
8 from 1:00 to 5:00 p.m. and the Border Learning Conference was February 10 -
11 at the Hilton. Ms. McGetrick noted the time change for the benefit enchilada
dinner for Patsy on February 12. It's from 11:30 to 4:30. There will also be a
silent auction and bake sale. Dr. Huerta asked if Ms. McGetrick could give an
update on Patsy. Ms. McGetrick noted Patsy had been airlifted to UNM.
Doctors there have ruled out surgery and are looking into radiation and chemo.
Patsy is tremendously grateful for the donations and moral support. A discussion
followed on medical costs and sick leave. Ms. McGetrick recommended we look
at East Mesa and how to cover Library. Dr. Huerta noted our thoughts and
prayers are with Patsy. Dr. Huerta continued with reminders of NMHEAR
Conference on February 24-25 in Albuquerque and Community College Day in
Santa Fe on February 21.

Ms. Kongs noted there is now an official Faculty Affairs Committee. They will
address issues such as sabbaticals, release time, faculty awards, and professional
development. Faculty Council is working on putting a Curriculum Affairs
Committee to address advising, curriculum, and flimsies. They are also working
on getting a representative from ABE. Ms. Kongs noted they have had two
positive Faculty Council meetings in a row. She referred to flyer on Creative
Media.

Ms. Dyson noted NMSU, through Luminus, will have a web page design. There
will be templates in place that DABCC will have to follow.

Dr. Huerta suggested we talk about equipment requests in April.

Mr. Walker noted a program in health information management. Dr. Huerta
would like him to bring to Administrative Council in April.

Ms. Aguilera-Goerner noted the new Science Club is being advised by Mr. Paul
Mason; Ms. Jessica Powers (English) was putting together events for Black
History Month; there will be search committees set up for a position in English
and one for the English/Communication Department Chair; and the College 101
curriculum will be revamped. Ms. Nickerson suggested they consider including
ABC in revamping College 101.