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Thursday, April 14, 2016

Finance and Administration Manager

USAID CEGAH

Position: Finance and Administration Manager

Project Summary:

CEGAH is a 5-year USAID-funded accountability and integrity program that works with a wide range of Indonesia’s Government and non-governmental agencies. The program runs between 2016 and 2021. The project is implemented by Management Systems International.

Position Summary:

The Finance and Administration Manageris responsible for supervising the administrative staff in the office, ensuring procurements are done according to USAID standards, tracking, modeling, and projecting budget expenditures, ensuring adherence to spending plans. He/she is supervised by the Deputy Chief of Party.

Responsibilities:

Manage all financial and administrative aspects of the project, including procurement, accounting, tax payments, IT, logistics, transportation and office administration.

·Monitor registration, eligibility for tax-free status, and review of regulatory/statutory compliance requirements for the payments to local staff, etc.

·Assist with financial audit preparation.

·Review and update Financial Policies and Procedures and ensure that they are in compliance with MSI and USAID regulations.

·Serve as contact person for auditing process both internal and external audit.

·Ensure adherence to the project financial calendar, including submission of all financial information to meet financial deadlines.

·Ensure that all withholding income taxes are paid to the State Treasury according to GOI timeline.

·Responsible for preparing and executing wire transfers/payments through internet banking.

·Ensure that the Accountant maintains timely and accurate financial information, including reporting to MSI HQ and USAID.

Ensure that the financial aspects of the project meet all the USAID and US government regulations on funds accountability.

Supervise the Accountant in managing and maintaining the project’s financial database and records using MSI’s standard accounting software.

Supervise the Office Manager, Driver, and IT staff, coordinating with the Deputy Chief of Party (DCOP).

Provide administrative support by:

A. Managing procurement process.

B. Completing standard internal templates and forms, etc.

Act as a Property Management Supervisor.

Support the Chief of Party and Deputy Chief of Party in budget planning and monitoring, including the provision of monthly burn rate updates, liaising with technical staff on their budget projections on an ongoing basis, and suggesting changes where necessary.