In Depth

Did you know that Indiana law provides an easier way to pursue non-party discovery for use in out-of-state litigation? In
2007, the Uniform Law Commission promulgated the Uniform Interstate Depositions and Discovery Act (UIDDA) with the goal of
promoting more efficient and less expensive procedures for seeking production of documents and depositions “as the amount
of litigation involving individuals and documents located outside of the trial state has increased.” Indiana’s
legislature adopted UIDDA in 2010. See Indiana Code § 34-44.5-1-1, et seq. Currently, approximately 30 states
have adopted the Act, including Indiana’s neighbors, Michigan and Kentucky.

According to the legislative summary for Indiana Code § 34-44.5-1-1, et seq., the statute permits a litigant to present
to a clerk of the court located in the county where discoverable materials are sought with a subpoena properly issued from
the court in which the lawsuit pends (the “foreign jurisdiction”). Once the clerk receives a foreign subpoena,
the clerk shall issue a subpoena for service upon the person or entity listed in the foreign subpoena, as long as the terms
of the issued subpoena duplicate those in the foreign subpoena, and as long as the issued subpoena contains the contact information
of all counsel of record and any unrepresented persons.

UIDDA does not supersede the procedure set forth in Indiana Trial Rule 28(E). If they choose, litigants may still obtain
a court order (usually termed a commission or letters rogatory) from the foreign jurisdiction, and then file that order with
a motion to assist out-of-state litigant in the Indiana jurisdiction where the non-party resides, in order to ask the court
to direct the clerk to serve the subpoena on the non-party. However, as lawyers who have utilized this procedure know, the
process set forth in Rule 28(E) can be cumbersome and time-consuming.

How does UIDDA differ from the procedure set forth in Indiana Trial Rule 28? Certainly, it eliminates the need to obtain
a commission or letters rogatory from the foreign jurisdiction to be presented to an Indiana court. Under UIDDA, litigants
may present a properly issued subpoena from the foreign jurisdiction directly to the clerk of the Indiana court sitting in
the county where the person from whom testimony and/or documents are sought resides, and, per the statute, the clerk shall
issue it for service without any involvement from the judge. Also, given the elimination of the requirement to file the commission
with a motion to assist out-of-state litigant, the litigant need not retain an Indiana attorney, at least not at the outset.

It sounds simple, but here’s the rub: you may find that the clerk of the court lacks familiarity with UIDDA. As such,
litigants who wish to proceed under UIDDA should contact the clerk of the court to discuss invocation of the statute. The
statute does not refer to the opening of a case file, however, the clerk may nevertheless request that a miscellaneous action
be filed in order to track the activity and maintain records. Though UIDDA was designed to avoid jumping through such hoops,
the clerk may even instruct the litigant to file a motion to assist out-of-state litigant as the vehicle to open the action
and require payment of a filing fee. At this point, retention of an attorney admitted to practice in Indiana will be necessary.

Does UIDDA permit a litigant to retain an Indiana attorney to serve the subpoena him or herself, as attorneys typically do
in Indiana civil actions, so as to avoid involvement of the clerk all together? After all, Trial Rule 45 deems attorneys to
be officers of the court and thereby empowers them to serve subpoenas. While this has not been tested in the courts, UIDDA
likely does not go so far. First, UIDDA plainly states that “a party must submit the foreign subpoena to the clerk
of the court.” The statute makes no mention of an attorney’s involvement. Second, Rule 45 limits the circumstances
in which an attorney may serve subpoenas to those instances in which the attorney has appeared for the serving party. Thus,
unless the Indiana attorney has appeared for the party in the foreign jurisdiction (certainly possible, but unlikely), Rule
45 does not authorize the attorney to serve a subpoena without the clerk’s involvement in any event.

As mentioned above, more than half of the states have adopted UIDDA. Indiana litigants who seek testimony or production of
documents from a non-party located in another state should determine whether that state has adopted UIDDA or if it instead
adheres to the more traditional commission/letters rogatory method. Additionally, good reason may exist to utilize Rule 28’s
procedure instead of pursuing the discovery pursuant to UIDDA. For example, if the litigant anticipates that the target of
a subpoena will resist the subpoena, having filed a motion to assist out-of-state litigant in a miscellaneous action will
mean that a forum already exists to quickly resolve the discovery dispute, if and when it occurs.

UIDDA is a welcome addition to Indiana’s procedural law, because it simplifies the non-party discovery process. As
the clerks in Indiana’s county courts gain familiarity with the statute, the statute’s use will undoubtedly save
out-of-state litigants time and money as well as conserve judicial resources. The next time you receive a call from an out-of-state
litigant seeking your help with securing a deposition or records from a non-party located in Indiana, consider whether Indiana
Code § 34-44.5-1-1, et seq. is a better option for your client.•

Germaine Winnick Willett practices in the area of employment and general civil litigation at Ice Miller LLP. Pamela “PJ”
Heath is a paralegal in Ice Miller LLP’s labor section.

This publication is intended for general information purposes only and does not and is not intended to constitute legal
advice. The reader must consult with legal counsel to determine how laws or decisions discussed herein apply to the reader’s
specific circumstances.

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