The 'locked date' or 'closing date' is a date you can set in the file that only prevents unauthorised users from entering a new transaction or modifying an existing transaction dated on or earlier than the closing date.

You can enable the Closing Date as follows:

* Click on the Edit menu and select Preferences* In the Accounting section, click on the Company Preferences tab* In the Closing Date section, click on the Set Date/Password button* specify your preferred closing date and password* Click the OK button to save your changes

I have performed the "archive" but this hasn't reduced the file size. Everything seems to be still there with nothing removed. I selected the date of 30 June 2016 to be archived. There are invoices still there dated back to 2010. Can someone help me here please.

How long did it take to undergo the cleanup data procedure on your data file?

In some situations, there will be transactions that are not removed due to them having dependencies or associations to other transactions that are not eligible to be removed.For example, invoices that contain inventory items typically do not get removed.

The in-product Help has an explanation of what gets cleaned up and why.

Click on the Help menu, select Reckon Accounts Help.Click on the Search tab and use the key phrase "How Reckon Accounts cleans up data".

There are quite a few options that can be selected to be removed during the archive process.

It took about an hour for the archive process. We don't use inventory. I was surprised that there were no journals created after the archive process either. I then performed another archive. Again no change. I also performed another archive process using a very old file and that didn't work either. I ticked all the boxes in that one. Last week I tested a completely different Reckon Accounts before doing our office one and that one worked.Also, we use this (Reckon Accounts Enterprise) for our customer base, invoicing (using items list), receipting of payments, timesheets and workflow. We also run various reports.