Promotion Process

September to December

Mandatory workshops are held for promotion candidates and their promotion mentors. Workshops for candidates going forward for July 1, 2021 will be held on Nov. 22, 2019 from 8:00-11:00 am and Dec. 4, 2019 from 1:30-4:30 pm in the Helliwell Centre classrooms 025/026, Wightman-Berris Academy at Toronto General Hospital.

January

Hospital physicans-in-chiefs (PICs) confirm their candidates and submit lists to the University of Toronto (U of T), Department of Medicine (DoM).

February to April

Candidates submit their promotion documents to their hospital promotion administrators. See submission deadlines.

April to August

Internal, external, and student referee letters are solicited by U of T, DoM.

Promotion dossiers are compiled for review by the U of T DoM Promotion Committee.

September to November

U of T DoM Promotion and Teaching Effectiveness Committees meet to review candidate dossiers. Candidates may be asked to submit additional materials. The DoM Promotion Commitee makes a final recommendation regarding each candidate to the DoM Chair.

December

DoM Chair advises the candidate, PIC and department division director (DDD) of DoM Promotion Committee final recommendations. Those recommended for promotion are sent for review by the Faculty of Medicine (FoM) Decanal Promotions Commitee.

Promotion Mentors

Mentors are chosen by each hospital to guide candidates through the promotion process and assist with preparing their documents. Each hospital has at least one mentor for each of research, CPA, and teaching.

As a candidate for promotion, it is critical that you frame your accomplishments in a logical and compelling way in order to be successful. You are being asked to draft a submission that contains a mixture of structured and free form content. Both are important. You will likely need support in determining how to best do this, which is why we strongly encourage ongoing discussions with your promotion and other mentors.