CIFOR Job Vacancy: Team Support Assistant - Bogor, West Java

The Center for
International Forestry Research (CIFOR) envisions a more equitable world
where forestry and landscapes enhance the environment and well-being
for all. CIFOR is a non-profit, scientific institution that conducts
research on the most pressing challenges of forest and landscape
management around the world. Using a global, multidisciplinary approach,
we aim to improve human well-being, protect the environment, and
increase equity. To do so, we conduct innovative research, develop
partners’ capacity, and actively engage in dialogue with all
stakeholders to inform policies and practices that affect forests and
people. CIFOR is a CGIAR Research Center, and leads the CGIAR Research
Program on Forests, Trees and Agroforestry (FTA). Our headquarters are
in Bogor, Indonesia, with offices in Nairobi, Kenya, Yaounde, Cameroon,
and Lima, Peru.

CIFOR is looking for: Team Support Assistant

Overview

The
Center for International Forestry Research (CIFOR) is supplying
policymakers and practitioners with the information, analysis and tools
they need to design and implement sensible climate policies and
practices. Researchers at CIFOR’s team on Climate Change, Bioenergy, and
Low-Carbon Development (CCE) are providing knowledge, tools and
analysis on climate change mitigation and adaptation, on bioenergy and
on low-carbon development.

The
Team Support Assistant (TSA) will be part of the Climate Change, Energy
and Low Carbon Development (CCE) team and will perform a variety of
tasks contributing to both project management and research support.

Summary of responsibilities

Under
the supervision of the Team Leader, the Team Support Assistant will
provide general secretarial and administrative support to the Climate
Change, Energy and Low Carbon Development team.

Provide
administrative support such as doing correspondence (including
translation), taking and writing up minutes of meetings, report writing,
preparing presentation materials and other written and illustrative
materials as required;

Assist in the completion of requisition and Travel Authority forms; arrangement of travels and accommodations etc;

Assist
in the planning and coordination of meetings, workshops, seminars,
visits or other events in or outside CIFOR; responsible for event
logistical matters such as accommodation, transportation (both air and
ground), distributing invitation letters, liaising with relevant
departments in the visa/permit process and other logistical matters as
necessary. These activities are done in coordination with the Events
Coordinator, the Finance & Administration office and the HR office
and other relevant staff or offices;

Support
project management of the Global Comparative Study on REDD+ project,
including administration of a large-scale field research operation in
multiple countries;

Manage and maintain project’s databases and web-based applications or repositories, including the filing system;

Support
the development of contracts for partners and collaborators, and liaise
with the relevant offices in the finalization of the contracts;

Maintain and monitor supplies of forms and other office requirements;

Perform
other tasks as may be required to support the smooth functioning of the
team, support and work with colleagues within the team and with other
CIFOR staff

Requirements

Education, knowledge and experience:

Diploma
in secretarial, office administration, public relations or other
related fields; Bachelor degree in the same fields is a plus;

A minimum of three years of experience in project administration, personal assistant, secretarial work or similar role;

The
appointment will be for a period of two years, inclusive of a six-month
probation period, with the possibility of extension contingent upon
performance, continued relevance of the position and available resources

The duty station will be at CIFOR Headquarters in Bogor.

Application process

The application deadline is 2 March 2018.

We will acknowledge all applications, but will contact only short-listed candidates.