Manage a Distribution List online

We offer two tools for creating and managing distribution or mailing lists: Exchange distribution lists and Mailman mailing lists.

Note: Office 365 and managing Exchange Distribution Lists

You cannot use the Outlook Address Book to edit an Exchange Distribution List with an Office 365 email account. As a temporary solution, all staff computers on Windows should have a new shortcut called Update DL in the Start Menu.

If...

you have this shortcut, select the Manage an Exchange list heading below and follow the instructions;

you cannot find the Update DLshortcut, follow the instructions under the heading Support to create it on your desktop;

Request a Mailman mailing list

Manage a mailing list

Manage an Exchange Distribution List

You cannot use the Outlook Address Book to edit a mailing list with an Office 365 email account.

Add members

1. Go to the Start Menu and select Update DL. If you cannot find this, follow instructions under the heading Support below.2. Type the name of the mailing list in the Name field, press Find Now and select the correct one from the results.3. Choose Add and enter the username of the person you wish to add to the list.

4. Press the Check Names button to verify.5. Click OK and eitherclickApply to apply the change and keep the box open or click OK to close the box and apply the changes and exit.

Remove members

1. Select the user you wish to remove and click Remove. 2. Press the Yes button when asked to confirm.3. Click OK and click eitherApply to apply the change and keep the box open or OK to close the box and apply the changes.

Manage a Mailman list

View lists

Administer list

A link to the list administration site is included within the welcome email when a list is created.

Make a list private

You can hide your mailing list from the list above, by going to the Privacy options section of the list administration site.

Mailman passwords

Passwords are set per list (for configuration, administration and moderation). Each member of each list has a separate password for each list they belong to.

These passwords are not secure and they are not your College password.

The default action of lists is to send the password to the relevant member's email address once a month as a reminder of the membership to the list. They are used to control access to user-based list preferences and list archives where applicable.

Support

You cannot use the Outlook Address Book to edit a mailing list with an Office 365 account.

If you cannot find the Update DLs link in your Start Menu, follow these steps:

1. Login to a Windows machine connected to the College Active Directory.2. Right click on your desktop and select New and Shortcut.3. Copy and paste the following line into the location and click Next: C:\Windows\System32\rundll32.exe dsquery.dll, OpenQueryWindow

4. Give it a name and click Finish.5. Double click on the icon you have created on your desktop.6. Type the name of the mailing list you wish to edit in the Name: field under the Users, Contacts, and Groups tab.

7. Select the correct result from the list and double click on it to open it.8. Go to Manage an Exchange mailing list above and follow the instructions under the heading Office 365 email accounts.