This topic explains how to use the Exchange Management
Console or the Exchange Management Shell to edit the settings
for an existing address list.

Before You Begin

To perform the following procedures, The account you
use must be delegated the following:

Exchange Organization Administrator role

For more information about permissions, delegating
roles, and the rights that are required to administer Microsoft
Exchange Server 2007, see Permission
Considerations.

Also, before you perform the procedures in this topic,
be aware of the following:

You cannot use the Exchange Management Console to edit
global address lists (GALs). You can only edit GALs by using the
Set-GlobalAddressList cmdlet in the Exchange Management
Shell.

You cannot use the Exchange Management Console to move the
address list from its container. You must use the
Move-AddressList cmdlet in the Exchange Management
Shell. For more information, see How to Move an Address
List.

You cannot use the Exchange Management Console to edit the
conditions or recipient types of the following default address
lists: All Contacts, All Groups, All Rooms,
All Users, and Public Folders. You must use the
Exchange Management Shell to edit these default address
lists.

Note:

The conditions on this page are the predefined conditions in
the Exchange Management Console. If you want to specify
conditions other than the ones available on this page, you must use
the Exchange Management Shell to create a custom query for the
address list. Keep in mind that the filter and condition settings
for address lists that have custom recipient filters can be managed
only by using the Exchange Management Shell.

Procedure

To use the Exchange Management
Console to edit an address list

In the console tree, expand Organization
Configuration, and then click Mailbox.

In the result pane, on the Address List tab,
click the address list that you want to edit.

In the action pane, click Edit. The Edit Address
List wizard appears.

On the Introduction page, complete the following
fields:

Name Use this box to view the
existing display name, or to type a new display name for the
address list. The name can contain as many as 64 characters
including wildcard characters, but not the backslash (\)
character.

Note:

To change the display names of the address books for Microsoft
Outlook clients and
Microsoft Office Outlook Web Access clients,
you must use the Set-Address List cmdlet from the Exchange
Management Shell. For example, run the following command:

Copy Code

Set-AddressList -Identity "current address book name which you want to change the display name" -Name "new address book display name" -DisplayName "new address book display name"

Container This read-only box
displays the path to the container for the address list. You set
this path when you run the New Address List wizard.

Include these recipient
types Select the types of recipients for the
address list. You can select None, All recipient
types, or the following specific types:

Users with Exchange mailboxes Select
this check box if you want the address list to apply to users with
Microsoft Exchange Server 2007 mailboxes. Users
with Exchange 2007 mailboxes are those that have a user
domain account and a mailbox in the Exchange organization.

Users with external e-mail
addresses Select this check box if you want
the address list to apply to users with external e-mail addresses.
Users with external e-mail accounts have user domain accounts in
the Active Directory directory service, but use e-mail
accounts that are external to the organization. This enables them
to be included in the GAL and added to distribution lists.

Resource mailboxes Select this check
box if you want the address list to apply to Exchange resource
mailboxes. Resource mailboxes allow you to administer company
resources through a mailbox, such as a conference room or company
vehicle.

Contacts with external e-mail
addresses Select this check box if you want
the address list to apply to contacts with external e-mail
addresses. Contacts with external e-mail accounts do not have user
domain accounts in Active Directory, but the external e-mail
address is available in the GAL.

Mail-enabled groups Select this check
box if you want the address list to apply to security groups or
distribution groups that have been mail-enabled. Mail-enabled
groups are similar to distribution groups. E-mail messages that are
sent to a mail-enabled group account will be delivered to several
recipients.

Click Next.

On the Conditions page, complete the following
fields:

Step 1: Select condition(s) Use
this section to edit or set conditions for your address list. If
you do not want to set any conditions for the list, do not select
any of the check boxes. The Introduction page of this wizard
allows you to specify the scope of recipients for this address
list. Selecting conditions will further restrict the membership of
the address list to only those recipients within the scope that
match the specific conditions. You can select from the following
conditions:

Recipient is in a State or
Province Select this check box if you want the
address list to only include recipients from specific states or
provinces. This information is contained on the Address and
Phone tab in the recipient's properties.

Recipient is in a Department Select
this check box if you want the address list to include only
recipients in specific departments. This information is contained
on the Organization tab in the recipient's properties.

Recipient is in a Company Select this
check box if you want the address list to include only recipients
in specific companies. This information is contained on the
Organization tab in the recipient's properties.

Custom Attribute equals Value There are
15 custom attributes for each recipient. There is a separate
condition for each custom attribute. If you want the address list
to include only recipients that have a specific value set for a
specific custom attribute, select the check box that corresponds to
that custom attribute.

Note:

The State or Province, Department, and
Company conditions are based on attributes that are
applicable only to mailboxes, mail users, and mail contacts. These
conditions do not apply to mail-enabled distribution groups. If you
configure any of these conditions for an address list, you will in
effect be excluding all mail-enabled distribution groups.

Step 2: Edit the condition(s) (click an underlined
value) If you select any conditions in
Step 1, each condition you select will append to the
definition of the address list. For example, if you selected the
Recipient is in a State or Province check box in
Step 1, you will see in the specified State or
Province(s) condition in Step 2.

For each condition, click the underlined term to create
your condition. By default, the underlined term for new conditions
will read specified. After you edit the condition, the
underlined term will change to the value that you specified.

If you click an underlined value for the State or
Province, Department, or Company conditions, a
dialog box appears in which you can specify the values for the
condition. To create values for the condition, use the following
buttons in the dialog box:

Add Enter a value in the text box and
click Add. You can add more than one value, but you cannot
enter duplicate values.

Edit To modify an existing value,
select it from the list, and then click Edit.

To remove an existing value,
select it from the list, and then click .

If you click an underlined value for a custom attribute
condition, a dialog box appears in which you can specify the value
for the condition. You can specify a single value for each custom
attribute. Type the value in the text box, and then click
OK.

Important:

The values that you enter in these dialog boxes must exactly
match those that appear in the recipient's properties. For example,
if you enter Washington in the Specify State or
Province dialog box, but the Address and Phone tab in
the recipient's properties lists the state as WA, the
condition will not be met.

Click Next.

On the Schedule page, complete the following
fields:

Apply the address list Select
one of the following options to specify when the address list
changes are applied:

Do not apply Click this button if you
do not want to apply the changes.

Immediately Click this button to apply
the changes immediately.

At the following time Click this button
and use the corresponding drop-down lists to specify a time to
apply the changes.

Cancel tasks that are still running after
(hours) Select this check box and use the
corresponding text box to specify the length of time that the task
is permitted run. The default is 8 hours.

Click Next.

On the EditAddress List page, review
your configuration settings. Click Edit to apply your
changes to the address list. Click Back to make
configuration changes.

On the Completion page, confirm whether the
address list was successfully edited. A status of Completed
indicates that the wizard completed the task successfully. A status
of Failed indicates that the task was not completed. If the
task fails, review the summary for an explanation, and then click
Back to make any changes.

Click Finish to complete the Edit Address List
wizard.

To use the
Exchange Management Shell to edit an address list

Run the following command to edit an address list by
using the conditional parameters: