Tag: Help Moving Office

By: Guest Blogger: Clare Moorhouse of Help Moving Office. Help Moving Office is an online resource that guides companies through the entire office relocation process. Help Moving Office offers free Office Relocation Checklists and Planning Guides to help plan a successful office move.

As companies try to reduce their overheads and prepare for the future, office relocation is proving to be an effective strategy for getting into better, cheaper and more appropriate office space. It can enable a business to consolidate, reduce excessive costs and build a stronger platform from which to grow. But planning an office relocation can be a time-consuming and challenging task, and with so much to do, it can be difficult to know what to do – let alone where to start!

Help Moving Office has put together five key steps on planning a successful office relocation:

1. Are you in a position to move office?

There are many reasons why a company might want to relocate; better facilities, bigger/smaller office space, the need for a better location or simply to reduce overheads. Whatever the reasons, it is important to be clear about the motivation behind the relocation in order to define criteria and map out your new office requirements.

Questions to ask yourself:

Is an office move necessary will it prove beneficial to the business?

What are the lease conditions for leaving your existing property (notice period, option to break etc.)

How do we exit our office lease and what is the required notice period?

Can the business afford to relocate?

Asking these questions, and being clear about the goals/objectives of the move, is a key starting point from which you can formulate a clear and Office Relocation Project Plan.

2. Start the planning early

Many companies make the same mistake and underestimate the amount of time and effort required in planning an office relocation, and this can result in escalating costs, drop in productivity and unnecessary disruption to your staff and business. It’s never too early to start planning your office move, but best practice suggests that, depending on the size of your business, between 9-18 months in advance of your lease expiry date is recommended.

Starting the planning of your office relocation early will not only give you the best possible chance of achieving a smooth transition, but it will also enable you to make the right informed decisions and help to avoid any costly or operational mistakes that might affect your business during the move or even throughout the course of your new tenancy.

Companies moving office should always err on the side of caution and assume that everything will take longer to organize than imagined.

3. Break-down the Office Relocation into manageable bite-size chunks

An office relocation might seem like a daunting project to undertake at first, but by breaking down the process down into simple steps and tasks, it makes the entire project much easier to manage. Help Moving Office has a range of Office Relocation Checklists to help manage and execute your office move effectively. It’s the easiest way to manage your office move and ensures that everything gets done on time and nothing gets forgotten.

4. Hire Professionals

Calling on the help of external professionals plays a big role in helping you achieve a successful relocation and will ensure that neither time nor money is wasted.

The expert advice needed to help with the key stages of your office move should include:

Tenant Rep Broker – to help find and secure the ideal office space and negotiate the best office lease terms for your business.

Real Estate Lawyer – to review the office lease to ensure everything is properly documented and that your commercial interests are fully protected as a tenant.

Office Design Company – to create a functional and inspiring workplace which increases productivity and enables your business to thrive.

IT & Telecom Solution Provider – to ensure your IT and phone systems are set up properly in the new office and minimize any disruption to your business throughout the move.

Office Moving Company – to ensure your office move day goes like clockwork with everything working and in its right place.

Getting professional help for your office relocation is the single, most important “MUST DO” for companies wishing to achieve a successful outcome.

5. Make sure you don’t forget IT!

Your IT systems and business phones are an indispensible element of the running your business, and without these working properly in your new office – your business could suffer dire consequences. Planning your IT relocation early will get your business fully operational quickly in the new office without any IT delays or disasters.

Use the IT Relocation Checklist available at Help Moving Office for a step-by-step guide to the migration, infrastructure set up and testing of your IT systems so that disruption is kept to an absolute minimum throughout the relocation.

An office relocation is a huge undertaking for any business, but with the right planning and support you will be in a better position to plan a successful office move that your business deserves.

By: Guest Blogger: Clare Moorhouse of Help Moving Office. Help Moving Office is an online resource that guides companies through the entire office relocation process. Help Moving Office offers free Office Relocation Checklists and Planning Guides to help plan a successful office move.

As companies try to reduce their overheads and prepare for the future, office relocation is proving to be an effective strategy for getting into better, cheaper and more appropriate office space. It can enable a business to consolidate, reduce excessive costs and build a stronger platform from which to grow. But planning an office relocation can be a time-consuming and challenging task, and with so much to do, it can be difficult to know what to do – let alone where to start!

Help Moving Office has put together five key steps on office organizing and planning a successful office relocation:

1. Are you in a position to move office?

There are many reasons why a company might want to relocate; better facilities, bigger/smaller office space, the need for a better location or simply to reduce overheads.Â Whatever the reasons, it is important to be clear about the motivation behind the relocation in order to define criteria and map out your new office requirements.

Questions to ask yourself:

Is an office move necessary will it prove beneficial to the business?

What are the lease conditions for leaving your existing property (notice period, option to break etc.)

How do we exit our office lease and what is the required notice period?

Can the business afford to relocate?

Asking these questions, and being clear about the goals/objectives of the move, is a key starting point from which you can formulate a clear and Office Relocation Project Plan.

2. Start the planning early

Many companies make the same mistake and underestimate the amount of time and effort required in planning an office relocation, and this can result in escalating costs, drop in productivity and unnecessary disruption to your staff and business. It’s never too early to start planning your office move, but best practice suggests that, depending on the size of your business, between 9-18 months in advance of your lease expiry date is recommended.

Starting the planning of your office relocation early will not only give you the best possible chance of achieving a smooth transition, but it will also enable you to make the right informed decisions and help to avoid any costly or operational mistakes that might affect your business during the move or even throughout the course of your new tenancy.

Companies moving office should always err on the side of caution and assume that everything will take longer to organize than imagined.

3. Break-down the Office Relocation into manageable bite-size chunks

An office relocation might seem like a daunting project to undertake at first, but by breaking down the process down into simple steps and tasks, it makes the entire project much easier to manage.Â Help Moving Office has a range of Office Relocation Checklists Â to help manage and execute your office move effectively.Â It’s the easiest way to manage your office move and ensures that everything gets done on time and nothing gets forgotten.

4. Hire Professionals

Calling on the help of external professionals plays a big role in helping you achieve a successful relocation and will ensure that neither time nor money is wasted.

The expert advice needed to help with the key stages of your office move should include:

Tenant Rep Broker – to help find and secure the ideal office space and negotiate the best office lease terms for your business.

Real Estate Lawyer – to review the office lease to ensure everything is properly documented and that your commercial interests are fully protected as a tenant.

Office Design Company – to create a functional and inspiring workplace which increases productivity and enables your business to thrive.

IT & Telecom Solution Provider – to ensure your IT and phone systems are set up properly in the new office and minimize any disruption to your business throughout the move.

Office Moving Company – to ensure your office move day goes like clockwork with everything working and in its right place.

Getting professional help for your office relocation is the single, most important “MUST DO” for companies wishing to achieve a successful outcome.

5. Make sure you don’t forget IT!

Your IT systems and business phones are an indispensable element of the running your business, and without these working properly in your new office – your business could suffer dire consequences.Â Â Planning your IT relocation early will get your business fully operational quickly in the new office without any IT delays or disasters.

Use the IT Relocation Checklist available at Help Moving Office for a step-by-step guide to the migration, infrastructure set up and testing of your IT systems so that disruption is kept to an absolute minimum throughout the relocation.

An office relocation is a huge undertaking for any business, but with the right planning and support you will be in a better position to plan a successful office move that your business deserves.

What are people Saying?

We’ve been big fans of Marie Kondo ever since listening to her book, The Life-Changing Magic of Tidying Up, on Audible back in 2015, and we’re thrilled to hear so many of our clients and friends love her Netflix show. We love to see people focusing on whether or not their possessions “spark joy”, but we have to ask: what about your inbox?? Does it spark joy?
Here are some practical suggestions that will help love your inbox a little more or at the very least stop being stressed out by it.

1. Set Aside Time to Go Through Your Emails

Raise your hand if you tend to respond to emails a few at a time whenever you have a spare moment. (We’re guilty too.) That is counter to the Marie Kondo method of simplifying. Instead, establish an inbox routine so you can get in the inbox zone. Maybe you check and respond to all emails first thing in the morning and then again at the end of the day. Or maybe it’s at Noon. Figure out the best time for you to manage your inbox and then stick to it.

2. Turn Off Your Email Notifications

Does your iPhone dinging every time you receive an email spark joy? Probably not. In fact, if you’re like most people it likely takes your focus away from whatever you were doing and may even create some anxiety. Now that you’ve set aside certain times of each day to go through your emails there’s no reason you need to get notified each time you receive an email. Turn off the notifications. If it’s really urgent someone will call or text you.

3. Don’t Create Too Many Categories

Your inbox needs only three categories.

You need to respond to or act on

You’re waiting on someone else to respond

You don’t need anymore (archive) or delete

4. Learn to Love the Delete Button

Marie Kondo’s entire method revolves around the idea that if you don’t need something anymore and it isn’t giving you any joy to hang onto it it’s time to get rid of it. Go ahead and press delete again, and again, and again.

5. Plan An Unsubscribe Session

One of the problems with email is that we all sign up for mailing lists we’re just not interested in. Maybe it’s to get a coupon, maybe it’s because we enjoyed a few articles on a site. Whatever the reason, it’s time to kick delete once and for all those emails that don’t routinely spark joy. Pour a cup of your favorite beverage at a time when you can give at least 90 minutes attention to nothing but your inbox. Open it and scan through just for subscriptions. Do not open anything else, ignore the beeps (see step 2) and leave your other tabs closed. Open each email and immediately scroll to the bottom where you’ll find the teeny font where you can unsubscribe and DO IT. If you haven’t opened and used the information in the subscription you’re not going to. Only keep subscriptions to the emails you open and actually read.After your 90-minute unsubscribing marathon, make it a habit to open, read, and delete all of your subscription emails. Anything from yesterday that is unread tomorrow should be unsubscribed from going forward. If you subscribe to something for a coupon, once it comes IMMEDIATELY go into the email and unsubscribe.
Use these tips to create more joy when dealing with your inbox. Need more tech organization in your life? Contact In Order to Succeed today to help with your digital life organization.

What are people Saying?

There is no doubt about it: Marie Kondo has revolutionized personal organizing. Her calm, relatable, and judgment-free methods—as well as her assertion that our possessions should “spark joy”—have clearly resonated with tens of thousands of people. (The popularity of her how-to book and her Netflix show leave no doubt!) As organizing consultants, we applaud her success and are grateful her efforts to demystify what it means to live a truly “tidy” life—mentally, physically, emotionally, and spiritually. While most of Kondo’s fans are adults, children and teenagers can benefit from her methods. However, helping young people get organized presents unique challenges. If you’ve tried to “Kondo-fy” your child with little success, here are some practical suggestions that might help restart the process.

The Well-Organized Aren't "Born That Way"

In the nearly twenty years I’ve been working with students, I have found that, for most of them, the decision to “Get organized!” is not their own. Most often, they are told to do so by the adults in their lives: their parents, their teachers, or their coaches. While well-organized adults are surely well intentioned, we often forget that we were not, to paraphrase Lady Gaga, “born that way.” We have all developed organizational methods that work for us over a lifetime of trying, failing, and trying again. And even though those methods might indeed be wildly successful for us, we cannot—and should not—simply try to force them onto others. Instead, we must help the young people in our lives to discover what works for them.In their 2017 article “Social and Emotional Learning: Introducing the Issue,” Stephanie Jones and Emily Doolittle define social-emotional learning (or “SEL”) as learning that leads to “attention and the ability to solve problems; [positive] beliefs about the self, such as perceptions of competence and autonomy; and social awareness, including empathy for others and the ability to resolve conflicts.” While much of the research around SEL involves partnerships between students and teachers in the classroom, we can employ many of these SEL methods to help our kids get organized.

Keep on Movin'

I’ll give you an example: organizing your child’s workspace can be one of a parent’s most aggravating tasks—but not if you let your child put things at hand by him or herself. And remember that, although many of us were programmed to sit at desks and “study” until we learned what we needed to know, research teaches us that many children literally cannot learn while sitting still.Recently, one of my seventh-grade students came to me for advice. He was having trouble memorizing his Spanish vocabulary words. He told me he thought he was doing everything “right” by sitting down at his desk and flipping through his flashcards. But, when it was time for the quiz, he couldn’t remember anything.I reached into the drawer of my own desk and handed him a roll of blue painter’s tape. “Find the biggest empty wall in your house,” I suggested, “and tape the notecards to the wall. Then, when you’re studying, walk back and forth past the notecards, memorizing as you go. If you can’t remember some words, move those cards to a different part of the wall and spend a bit more time there. But talk to yourself. Move around. And don’t try to sit. Sitting still to study doesn’t work for you.” I knew that this student, a star soccer player, demonstrated exceptional grace, control, and focus on the field, so asking him to approach studying the same way he approached playing soccer might help. The next afternoon, he told me that he'd aced his Spanish quiz—and he'd gotten his studying done in half the time.If you decide to undergo a workspace reorganization with your child, don’t just think about the desk in front of her. Look at the walls in her room. Could you use some Command Strips (a professional organizer’s best friend!) to attach a few bulletin boards to the far wall? How could you and your child work together to rethink her space? To set him up to achieve? And to get rid of the physical and mental clutter that gets in the way?

Making Marie Kondo's Methods Work for You

Understanding that young people must find their own methods of organization does not mean that there aren’t wonderful tips to take from Ms. Kondo. For example, her suggestion to organize by groups of items is great. If you have a teenage daughter and a garage full of athletic equipment, what better way to spend a Saturday morning than sorting her stuff into four piles: keep, donate, hand-me-down, and toss? Your middle-school-aged son might have loved those Minecraft shirts when he was in fourth grade, but now that he’s 13, his younger cousin might love them more. And how cool would it be if, as a coach or teacher, you challenged your team or your homeroom to a “cleaning spree” over the weekend, with donations going to a local charity?But children and teenagers often have trouble telling the difference between something that brings them joy in the present (and that they can use!) and something that holds a fond memory. Yes, that baseball bat may be too small—but, Dad, remember when it hit the winning home run? Sure, I don’t use those old binders anymore—but, Mom, remember when Ms. Tatsch gave me an A on that project?When confronted with these difficult (but honest) questions, it can be very easy to give in to avoid an argument. But, when we’re all drowning in stuff, “giving in” isn’t a viable option. Instead, I’d suggest using that item as the beginning of a conversation: “I know that bat is really special to you. But it takes up space in the basket, and someone else might love it. Can we come up with another way to remember that game?” Most of our children live their lives online these days—a photograph of that bat or that binder (posted to Instagram, of course!) would preserve the memory and provide the physical and mental space to grow. (I’m also a huge fan of repurposing items as pieces of art—and what a great project for a rainy day!)Marie Kondo’s principles of organization are wonderful places to start, but that’s what they are: starting points. Each of us responds best to our own methods, and for young people—who are still learning what works for them—it can be important to test different methods. It’s terrific that Ms. Kondo has opened up this door and turned so many people on to organizing. Now we just have to ensure that, like a New Year’s resolution that only lasts three days, we can find our own pathways…and help the people we love find theirs, too.Ben Gott is an Education Specialist and Organizing Consultant at In Order To Succeed

What are people Saying?

Get to know Tiffany Sorensen, In Order to Succeed’s Project & Regional Manager Launching our Minnesota Office.
IOTS: So you grew up in MN and have recently moved back. What’s special about the area that makes you want to call the “Twin Cities” home?
[caption id="attachment_8624" align="alignleft" width="278"]With husband Bruceand bridal party[/caption]
TS: First and foremost, last year I married someone born, raised and residing here! Aside from that, Minnesota (MN) has always been a home base for me. Even with all of my moving around as a child, my extended family was based here, and I would spend every holiday and as much of the summer as I could either in the Twin Cities or “Up North”. When I had my own children, the routine remained the same and they too came to think of MN as their home base, no matter where else in the country we were residing.
Family is a big part of it. I read an article once about the percentage of native Minnesotans that leave for extended periods and end up eventually returning, so I guess I can be added to that statistic! I appreciate the robust offerings of sports, culinary, music and theater that exist here, and I am a huge fan of all things lake related.
My time spent in the desert has really made me appreciate (three of) the four seasons; I admit I am not much of a fan of winter past January 1st, so I am happy for opportunities to travel during the colder months!
IOTS:As founder and partner of a full-service tradeshow and event production company in Las Vegas, what types of clients did you work with?
[caption id="attachment_8627" align="alignright" width="340"]Vail Coloradovisit with Cooper[/caption]
TS: My clients were largely entertainment based initially, HBO, MGM, The Disney Channel to name a few. Over the years, as the business expanded, and I relocated to the East Coast, clientele grew to encompass professional sports, hospitality groups, music and other live festivals and events.
These projects gave me the opportunity to work both “back of house” with talent and production aspects, as well as “front of house” with sponsors, activations, logistics and the like.
Additionally, I worked with several small corporations and individuals creating and managing hospitality events both in the U.S. and abroad, as well as with several well recognized brands to create unique customer engagement experiences.
IOTS:Have organizing and designing spaces always been a part of your life?
[caption id="attachment_8629" align="alignleft" width="277"]Celebratingwith Daughter Payton[/caption]
TS: Yes. Organization is a critical aspect in every role I have served. Both live events and design project management contain so many moving parts that are subject to change at any given moment, even with the most perfectly executed plans.
If a project is not organized at the beginning, it becomes very difficult to keep on track when those inevitable curveballs arise. I had the opportunity to project manage a 200,000 sf build to suit in Las Vegas several years ago. I was involved in everything from groundbreaking to conference room furnishings, working hand in hand with our construction firm. The project was completed on time and on budget. In 2015, I took part in the massive undertaking of producing what is known as “The World’s Largest Music Festival,” and their first foray into the United States. Though these two projects seem very different, organization skills were critical to the success of both.
I have also built and renovated several homes, and as previously mentioned, have an abundance of experience moving throughout my life. I have served as the designer on all of my home builds and renovations, specifying sourcing and procuring everything from toilets to throw pillows, and have worked closely with my GCs to manage each project.
[caption id="attachment_8631" align="alignright" width="220"]Senior Night Footballwith Son Wyatt[/caption]
IOTS:You have personally moved many times so what’s your best piece of advice for a successful one?TS: As an adult/post-college, I have moved 13 times! At the risk of sounding like a sales pitch, I have to say that I wish I had a company like In Order to Succeed (IOTS) by my side for those moves. Having true pros managing the nuts and bolts of a move allows for financial efficiencies to be realized, and the peace of mind can truly be considered priceless. Aside from that, moving is stressful no matter what the circumstances. I still have dreams where I realize I have left items behind at a former residence and I am tasked with retrieving these items immediately! As with most other stressful life situations, I find it best to focus on the positive; look at a relocation as a fresh start and new opportunity and know that somehow it always gets done!

IOTS:What attracted you to IOTS?

[caption id="attachment_8633" align="alignleft" width="278"]Breakfast withDenise Caron-Quinn[/caption]
TS: Staying organized makes me more productive and more relaxed. Coming home to a beautiful space always seems to convey a sense of peace and warmth no matter what other chaos may be occurring. I have always felt it is important to have a home that is just as welcoming to its residents as it is to its guests. I have moved A LOT, starting from childhood, and I always looked forward to the opportunity to space plan and decorate my new room, making me feel at home no matter where home was.
The philosophies of IOTS align with this point of view, and the broad range of services we offer allow me to shape and concentrate my efforts in areas I enjoy most. It also enables us to provide the proper teammates to fill in the gaps in other areas in order to provide our clients with a “one stop shop.” In addition to that, it also is just a pleasure to work with such an intelligent, kind and fun group of people!
IOTS:What are you most excited about accomplishing as you introduce IOTS to Minnesotans?
[caption id="attachment_8635" align="alignright" width="277" class="no_m_margin"] Having fun with celebrity designerThom Filicia & fellowRWAV Co-Chairs[/caption]
TS: I am looking forward to establishing new relationships with both corporate and residential clients, and the opportunity to provide a fresh, holistic and fully comprehensive approach including private and corporate concierge services, interior styling, event creation and execution, renovation management, home or office organizing and beyond.
Whether working on a VIP client or employee team building event, collaborating with real estate agents and contractors on moves and renovations, or readying a space for a seasonal homeowner, I am excited to bring the expansive talent, experience and resources of IOTS to the area.

IOTS:Please tell us about some of the philanthropic work that you do and charities you are involved with.

TS: I serve on the board of an organization called Tuesday’s Children which was founded on 9/11/2001 and assists in long term healing via resiliency programs to those affected by traumatic loss or terrorism, including the support of Gold Star Military Families. I recently served as co-chair of our annual gala in NYC.
Another cause that is near and dear to my heart is “Rooms with a View,” an interior-design and culinary event that supports the missions of Southport Congregational Church. I was the co-chair for this event for seven years.
As my youngest child is now in his senior year of high school, my career of volunteering for various school and sporting endeavors is culminating after most recently serving as Parent Liaison for my son’s football team and on the committee of the school’s annual fundraiser.

What are people Saying?

TripIt organizes your travel plans in one place. Finds alternative flights. Sends real-time alerts. Snags the best seat. We have something for every traveler.

What are people Saying?

I can’t say enough about Denise, Robin and their entire army of angels. They were professional, super efficient and a true pleasure to be around - even amidst the stress of moving. Without them, I would literally still be surrounded by boxes!

Savannah Guthrie – Co-anchor of The Today Show

What are people Saying?

Robin's organizational skills, tact, and attention to detail are invaluable. She makes things that can be torturous- moving, renovating, getting-a-washing-machine-repairman-to-come-and-being-there-when-he-does-- easy. You will finish things around your house that would otherwise never have been finished.

Tina Fey - Actress, Comedian, Writer

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IFTTT is a free web-based service to create chains of simple conditional statements, called applets.

What are people Saying?

Rakuten Slice automatically picks up tracking numbers in your email whenever you buy something and looks for places on the Internet for price drops.