The
Western Association of Schools and Colleges has reduced its ten standards for
accreditation to four new standards.They will be reviewing the quality and focus of dialogue in campus
meetings.Dialogues may be focused on
many and different issues but all of them should support student learning
outcomes and connect with our data analyses and resource allocations.

The
committee discussed the dialogue concept and definition introduced by the
Western Association of Schools and Colleges.

1.Broadbased representation

·Insure that there is
broad-based representation at the table or represented in different forums.

·Include and design
meeting opportunities for people to feel comfortable enough to express whatever
viewpoint and perspective they may have.

·Suggest
hiring a web master.Computing Center,
Institutional Support, and RDP are already looking at the possibility of
bringing a web master on board.

·Examine
helpfulness of setting up a web page to open automatically and to have web site
address for relevant info and data included in email sent.

·Banner will have
email, calendar, job placement and other features for students.With the email feature, faculty can send
email to classes so students can be informed.WebCT will be added in the Spring.

Data Needed

1.Criteria for cutting
classes, adding classes

·Pat distributed
copies of the criteria and asked members to let her know if there were any
additions.

·Eric was asked to
have student government look at the criteria and return with responses at the
next Admin/Executive Committee meeting.

2.Overall budget
revisions

The Governor has lifted the
budget restrictions.David Tamanaha
distributed information on the current budget reflecting restored funds,
special funds cash balances, and a history of general funds and tuition and fees
expenditures for FY2000 to FY 2004.UH
Foundation Program Accounts information was also distributed.

·Need
to systematically look at special funds cash balances as many are in deficit.

·With
the restriction lifted, we will have a projected carry-over balance of
$292,266.$110,000 will be kept in
reserve for emergencies and/or to pre-purchase supplies for the next fiscal
year.

·Budget
information should be put on website for all to see.Actual figures, versus current figures should be explained.

·It
was requested that we research how we may be able to have tuition and fees
funds returned to the unit that generates the income through offering a high
demand class.

3.Immediate
proposals for spring budget.

·With the restriction
lifted, we may allocate approximately $170,000, beginning with spring
scheduling.

·Warm bodies
considered for reduction because of budget restrictions should be reinstated.

4.Upgrade
clerical positions (attach #’s, amounts)

5.Academic
Support and instructional supplies

·Supplies and
infrastructure

·Upgrading
rooms, that require newer machines and software

Clyde has asked Jeannie
to prepare data for the next Admin/Executive Committee meeting:all relevant data for Spring ’02 and ’03
semesters and campus decision making. Program Health Indicators and data on majors
distributed.

Recommended that the campus should be informed of
the proposed overall decision making processIt should be emphasized that this process should start now in order to
prepare for the ’96 accreditation visit.

A
special admin/exec meeting to continue this discussion is scheduled for Monday,
September 29, 2003, 8:30 a.m. in Ka Lama 102.

STUDENT ACTIVITIES FEES

Elena Alexander, Student Activities Coordinator;
Eric Arquero, Student Government Chairperson; and Katie Barry, Student Government
Vice-Chairperson, presented a proposal to increase student fees to a flat rate
of $10.The increase will be comparable
to the other community college campuses.The committee agreed that an increase is necessary to support the
activities that Student Government has been sponsoring.They asked Katie to look at alternative ways
to raise the fee, i.e. per credit fee with a cap rather than a flat fee.Katie was also asked to include a listing of
activities that the additional funds would support.

OTHER ITEMS

·Catalog/Schedule of
Classes

The
committee agreed to have 3,000 copies printed for $10,500 versus 2,000 copies
for $9,000.

·The committee agreed
to have 12,000, 40-page copies printed and to keep all information in.Pat will double check on the $7,472.63,000 copies of another campus publication
were printed for $16,662.

·Committee members were reminded that the
upper campus parking lot (in front of the Science building and hales) will be
closed on October 2 for the County Fair parade.

·Marge Kelm noted that Dan Kruse was invited
to attend the Executive Committee meeting because he plays a crucial role in
the strategic planning process.Dan
will be invited back to help guide the committee’s conversations.

·The Centennial Campaign proposals for
foundation funds may need to be revisited.

Committee members
were asked to complete an evaluation on the meeting process.