Working with a specialist company to shred documents has been proven to help firms improve their productivity. But many companies still insist on taking on the shredding process with in-house staff. In this latest post, we’ll help how companies can improve workplace productivity when they have an outsourced specialist shred their documents.

Limit need for machine maintenance

When a shredder goes down within the company, the team must then spend their time and resources trying to fix the shredder. This isn’t a problem when outside companies shred the documents. Your firm can simply send the documents to the shredding specialist without having to use in-house machines.

No need to transport paper

Transporting paper to an industrial document shredding area or to another business to complete the shredded for your firm can cost time and may lead to lost data. Customer information and other data on company paper must be protected at all times. Working with an outside specialist can ensure that the shredding work can still be completed at the company site but through an outside workforce, who can use their resources to shred the paper while securing the data included in the documents.

Efficient paper management

Paperwork issues can make it difficult for work teams to maintain productivity. If you have too much paper within the office space, the work team must spend more time sorting through all the documents to find the information they need. That’s why it’s important to shred documents expertly on a regular basis. Work with a qualified specialist to eliminate problems with paperwork.

Protect against data loss

A large amount of paper kept within the business can become a safety problem. When focusing on their working tasks, teams aren’t always able to maintain a clear understanding of the location of sensitive documents. And so it’s important to have a document shredding policy in place that allows for documents with protected information to be destroyed when no longer useful.

Our trusted team at Hot Shred has helped companies shred documents in Waco, TX, by following a refined and professional process. To discover more about our work within the industry, and our shredding services, call our team now.

De-cluttering your business is the first step towards achieving a greater level of control over your company’s day-to-day operations. Our document shredding experts at Hot Shred have helped hundreds of companies securely de-clutter their spaces, and within our new post, we’re highlighting our guide to the de-cluttering process.

Sort old documents

We often leave older documents lying around on desks and in drawers where we’ll get to them later. But the de-cluttering process begins with sorting. Make sure that any documents containing sensitive information about the company or its customers are sorted into a separate pile from those which are considered junk mail or otherwise unimportant items. Older documents with sensitive information will have to go through the document shredding process alongside trusted industry experts.

Consult with team members

Before throwing out any old documents, make sure you consult with your team members about the value the document might provide. It’s important that the management of documents involves several people, including those with decision-making authority. Conduct a final sort of the documents to go through the shredding process to make sure that there are no details that could be of use to your company in the future.

Choose a Qualified Document Shredding Company

The company that you choose to take on the document shredding work should be committed to completing high-quality work within a consolidated timeframe. Review the company’s services carefully and find out more about how they take on the document shredding process. Are their team members trained for security purposes? Do they go through background checks before getting a job at the company? Ask the team whether they will provide you information about the location of the documents, and will update you when documents have been destroyed at their facility. This can be important in ensuring total destruction of all documents.

Working with the team at Hot Shred, you can ensure that documents with sensitive information on them are destroyed according to industry recognized practices. Our team is trained to complete the highest quality, secure shredding work. To discover more, call us today.

HOT Shred of Waco is proud to announce that is has completed the requirements and is now NAID AAA Certified.

The National Association for Information Destruction® (NAID®) is the standards setting body for the secure information destruction industry. NAID AAA Certification verifies the qualifications of certified information destruction providers through a comprehensive scheduled and unannounced audit program. This rigorous process supports the needs of organizations around the world by helping them meet numerous laws and regulations requiring protection of confidential customer information.

“Data protection regulations now require customers to verify and monitor specific aspects of their service provider’s capabilities and procedures,” says NAID CEO Bob Johnson. “By adding NAID AAA Certification to their qualifications, a company has validated that they meet those security and regulatory requirements. In that regard, their NAID AAA Certification actually makes their customers compliant with their responsibilities.”

About NAIDNAID is the non-profit, international watchdog trade association for the secure information destruction industry. NAID advocates for a standard of best practices across governments and by service providers as well as suppliers of products, equipment, and services to destruction companies. NAID also works to improve the sales efforts of nearly 2,000 member companies by providing tools for compliance with all known data protection regulations. The NAID Certification Program, which is held by approximately 1,000 service providers on five continents, is now required in thousands of government and private service contracts. Learn more about NAID and its certification program at www.NAIDonline.org.