2017 Annual Meeting Hotel

Hotel

September 26-29 2017Moline, Illinois

Lodging arrangements for the 2017 EDEN Annual Meeting will be at the Stoney Creek Hotel and Conference Center located in Moline, Illinois. Located on the banks of the Mississippi River, you'll want to take the opportunity to stroll the riverfront path.

Rooms are being offered at the rate of $99 per night, plus taxes. Please book your rooms early as the room block will be released August 18, 2017.

The airport is located approximately 5 miles from the hotel and meeting site. There is a free shuttle service available from the hotel, but arrangements must be made with the hotel by calling 309-743-0101. Cab services are offered from the hotel and range from $20-35.

Requests for registration refunds will be honored if written notification of cancellation is received by September 15. A $50 processing fee will be deducted from all registration refunds. No refund requests will be honored for cancellations received after September 15.

To cancel your registration, call Lisa Lincoln at 309-342-5108.

REGISTERING

When you register, be sure to print a copy of your registration for your records.

ALL tour participants must complete theRock Island Arsenal Access Control Record Check
You will receive an email follow-up from Lisa Lincoln, llincoln@illinois.edu, to complete the form.

in accordance with
the timeline posted on the EDEN Annual Meeting registration page.

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The tour will start at the Stoney Creek Inn at 8:30 a.m with a conversation with the US Army Corp of Engineers. Breakfast is not included, as the Stoney Creek Inn's deluxe complimentary continental breakfast service opens at 6:30 a.m.

The tour program begins in our hotel, in the Starboard Room, at 8:30 with a Conversation with the Corps. The US Army Corps of Engineers (USACE) will discuss the disaster management role they serve from Arsenal Island. The presentation will cover the scope of the USACE’s operations and allow time to talk about the kinds of preparedness education that might assist in mitigating disasters from the USACE’s perspective

We depart Stoney Creek Inn at 10:00 a.m., to visit Arsenal Island, the Davenport Riverfront, and the Rock Island Riverfront. Tour highlights include the following:

Morning on the Island

Tour of the National Flood Fight Material Center: As part of their emergency management function, USACE maintains a warehouse of materials for use in fighting floods in the Midwest.

Tour Lock and Dam: Park Rangers will give a tour of the lack and dam; they will explain why and how the system works.

Registration is $40; registration fees for the optional pre-conference tour will be in addition to the meeting registration fee. Pre-conference tour registration fees will include transportation, lunch, on-board snacks and all tour activities.

Post Conference Workshop

Registration fee for the workshop - $25 Includes hotel breakfast and box lunch

Volunteer Management When the Big Disaster Strikes

Hours: 8:00 a.m. to 12:00 noon CDT
Includes boxed lunch for participants' continued program discussion or available to those departing due to travel plans.

Description:

Extension’s involvement in volunteer management after a disaster varies a great deal from one EDEN institution to another. With this post-conference workshop participants will be more informed and better able to guide their institution through the planning and response processes of managing volunteers after the big disaster. Volunteer management can bring tens of millions of dollars of value to the state and a community in the response and recovery phases of disaster. Effective volunteer management also brings goodwill to those organizations that rely on volunteers.

Specifically, this workshop will provide a sharing session where participants will learn volunteer management best practices. We will share and discuss the results of a national EDEN survey on volunteer management about how involved (or not involved) Extension programs are in this activity in each state. Two presentations will give specific information on the profiles of volunteers and how to set up a Volunteer Reception Center (VRC).

The workshop will be capped with a simulation of a VRC. Participants will walk away with 1) the knowledge of how a VRC is set up, 2) what the roles and responsibilities are at each station of the VRC, and 3) the resources to train Extension educators in their state.

The presenters have been directly involved in volunteer management that has helped hundreds of thousands of people recover from disasters. They will share lessons learned and how they navigate institutional guidelines for Extension involvement in volunteer management.

Call for Proposals

The EDEN 2016 Annual Meeting Committee invite EDEN Delegates, Extension Professionals and Researchers to submit an abstract to be considered for presentation at the Extension Disaster Education Network Annual Meeting, September 26-29, 2017 in Moline, IL. Please share the call for proposals with eligible colleagues and professional groups that may be interested.

Submissions closed April 21, 2017

To be selected, it is crucial that your submission be compelling in both the importance of the subject matter and also show your experience and knowledge of the subject.

Consider how your presentation will relate to the overall conference theme "Extension Expanding Partnerships to Strengthen Disaster Resiliency" within the following topic areas or suggest one of your own:

Research Proposals of an Applied Nature and that Contribute to Extension and Outreach on Disaster Education

Research Proposals that address the systematic response and recovery systems of disaster and lessons learned

Sessions are forty-five (45) minutes in length, with 35 minutes for presentation and 10 minutes for Q&A.

Program and poster presenters must register for the meeting at their own expense; no honorariums will be provided.

Please share the call for proposals with colleagues and professional groups that may be interested.

General Program and Poster Presenter Information

Individuals selected to present a program or poster presentation are expected to submit their final presentation and materials (i.e. handouts or worksheets) to EDEN for posting with the annual meeting proceedings on the EDEN website.

The final presentation slide set and digital materials should be saved to the provided flash drive in the breakout rooms. Details will be provided in the room on the day of presentation. Final slide presentation will be shared on the website; there are no published proceedings.

Presenters who are accepted to present a poster during the EDEN Annual Meeting will be provided a template upon acceptance. Poster presenters are expected to present a three (3) minute overview of their poster during a luncheon at Annual Meeting. The posters will remain on display throughout the duration of the meeting, and digital versions will be posted to the EDEN website.

The submitter or a co-author is expected to attend and deliver the presentation.

Program and poster presenters must register for the meeting at their own expense; no honorariums will be provided.

Evaluation Criteria for Program Presentations

The following criteria will be used to evaluate program presentation proposals:

Overall quality.

Ability to attract an audience across program disciplines.

Scope of coverage -- Does the program or content have application or implications across a relatively large geographic location?

Is program evaluation information presented?

Can "methods" employed be adapted to other content or subject matter?

Application--Will content help EDEN and other Extension professionals do their work more effectively or provide research context for building future educational programs and materials?

Originality --Has the individual presented on this topic at a previous EDEN meeting? If so, has the material changed enough to be new and/or beneficial to the audience?

Poster Presentations

Posters will be presented as a digital slide during the opening luncheon; presenters will be given three (3) minutes to discuss their poster during the luncheon. Printed versions of the slide will be on display throughout the duration of the meeting and will be uploaded to the EDEN website post-meeting.

A design template for the posters will be provided upon acceptance of your abstract. This design template will ensure the best possible projection and print quality.

Computer and projector will be provided during the luncheon. The EDEN Annual Meeting Committee is responsible for the printing of the posters, not the presenter.

Posters may be used to provide an update to a project or program that you previously presented at an EDEN Annual Meeting.

Evaluation Criteria for Poster Presentations

The following criteria will be used to evaluate poster presentation proposals:

Scope of coverage – Does the program focus on disaster research or education programming?

Does program or content have application or implications across a relatively large geographic location?

Is program evaluation information presented?

Can "methods" employed be adapted to other content or subject matter?

Application--Will content help EDEN and other Extension professionals do their work more effectively?

How to Submit Proposals for Program or Poster Presentation

Proposals must be submitted electronically using the online submission form.

Submissions Closed

Submissions closed April 21, 2017

Presenters will be notified by May 19, 2017.

You will be asked to provide the following when submitting the form:

Primary Presenter Information: first and last name, institution, primary contact phone number and email address

Co-Presenter(s): name and institution

Bio and Picture(s) for Presenter(s): To be used in the program and for introduction of speakers

Title of presentation

Presentation type - program, poster or both

Program area(s): 4-H Youth Development, Agriculture and Natural Resources, Communications, Community Development, Family Consumer Sciences, Sea Grant, Research, or Other

Abstract: Should address the following items 750 words or less:

Topic (in one sentence, if possible)

Purpose, thesis, or organizing concept and the scope of the presentation

Institutions

Target Audience

Program Area

Asset Type

Core Capability

Mission Area

Published or Revised: 9/26/2017 12:00:00 AM

Author(s):

The Extension Disaster Education Network (EDEN) is made possible by USDA NIFA and our participating USDA Cooperative Extension and NOAA Sea Grant Extension programs. Over 300 delegates representing over 75 disciplines at 77 state Extension programs in 50 states and 3 US territories.