Microsoft Publisher lets you incorporate photographs and drawings into your booklets, brochures, certificates, cards, and other desktop publishing. Although not a graphic editing program on the order of Photoshop or Paint Shop Pro, Publisher does let you crop your graphic images so that only the part of the picture or drawing you want to show is visible. Older versions of Microsoft Publisher that feature a toolbar interface let you crop rectangular images, while Publisher 2010, the first version of Publisher to feature the ribbon interface, lets you crop images in one of several shapes. The following instructions tell you how to crop graphics in your version of Microsoft Publisher.

Steps

Method1

Cropping Rectangular Images in Publisher 2003 and 2007

1

Click the picture you wish to crop. Your picture is surrounded by a set of white dot-shaped sizing handles. The floating Picture toolbar appears above the picture.

2

Click the "Crop" button on the "Picture" toolbar. The "Crop" button displays a pair of overlapping right angles. After clicking it, the dot-shaped sizing handles change to a set of black dashes, which are the cropping handles.

3

Move your cursor over a cropping handle. Your cursor will change from a 4-headed arrow to the shape of the cropping handle it is over.

4

Drag the cropping handle to crop the picture. Which handle you drag depends on how you wish to crop the picture.

To crop a single side, drag the center cropping handle on the side you wish to crop toward the center of the picture.

To crop adjacent sides, drag the corner cropping handle touching the sides you wish to crop toward the center of the picture.

To crop opposite sides evenly at the same time, drag the center handle on either of the opposite sides while holding down the CTRL key.

To crop all 4 sides of the picture at once, drag any of the corner handles toward the center while holding down both the CTRL and SHIFT keys.

5

Click the "Crop" button again to turn off cropping once your picture has been cropped to the size you want. The cropping handles will change back to sizing handle dots.

Method2

Cropping Non-Rectangular Images in Publisher 2003 and 2007

1

Insert a picture image into a Publisher shape. This shape will serve as a frame/border for cropping the picture.

2

Crop the picture to the edge of the shape using a photo editing program. Possible programs to use for the cropping include Microsoft Digital Image Pro, Digital Editing, Photoshop, or Paint Shop Pro. The version of the program you use needs to support cropping images in the shape you used to create the frame for the picture.

Method3

Cropping Images in Publisher 2010

1

Click the picture you wish to crop. Your picture is surrounded by a set of white dot-shaped sizing handles. The "Picture Tools Format" ribbon appears over the work area.

2

Select the frame for your picture from the "Picture Styles" menu in the "Picture Styles" group. There are 6 available border styles for each of 4 frame shapes: rectangle, oval, rounded rectangle, and wave-bottomed rectangle. Click the frame style you want to display your picture in.

You can edit the appearance of the frame by clicking the down arrow button to display the "Format Shape" dialog box. Select the options you want and click "OK" to apply them and close the dialog box.

3

Click the "Crop" button in the "Crop" group. The sizing handle dots change to dashed blank lines, which are the cropping handles.

4

Move your cursor over a cropping handle. Your cursor will change from a 4-headed arrow to the shape of the cropping handle it is over.

5

Drag the cropping handle to crop the picture. Which handle you drag depends on how you wish to crop the picture.

To crop a single side, drag the center cropping handle on the side you wish to crop toward the center of the picture.

To crop adjacent sides, drag the corner cropping handle touching the sides you wish to crop toward the center of the picture.

To crop opposite sides evenly at the same time, drag the center handle on either of the opposite sides while holding down the CTRL key.

To crop all 4 sides of the picture at once, drag any of the corner handles toward the center while holding down both the CTRL and SHIFT keys.

6

Choose how you want to crop the picture. Click 1 of the 3 small buttons to the right of the larger "Crop" button in the "Crop" group to determine how your picture will be cropped.

Click the "Fit" button at the upper right to make the entire picture display in the cropping area while retaining the proportion of the picture's height to its width. This essentially resizes the picture.

Click the "Fill" button at right center to make the picture fill the entire area bounded by the cropping handles while retaining the proportion of its height to its width. Areas of the picture that fall outside this area will be cropped.

Click the "Clear Crop" button at the lower right to cancel the effects of the other 2 buttons. Any cropping you gave the picture with the "Fill" button will be removed, and any space around the picture created as a result of using the "Fit" button will also be removed. The picture will be restored to its original appearance, but not necessarily to its original size.

7

Click the "Crop" button again to turn off cropping. The cropping handles will revert to sizing handles.

You can also turn off cropping by clicking somewhere in the work area other than the picture. The cropping handles will disappear altogether, as will the "Picture Tools Format" ribbon.

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Video

Tips

The "Picture Tools Format" ribbon appears in Publisher 2010 only when you select a picture or piece of clip art. Other Publisher objects, such as AutoShapes, WordArt, and text boxes display their own Format ribbons when selected. (Each Format ribbon is identified as to its purpose with a colored label above the Format tab.)

You can also make the "Picture" toolbar display in Microsoft Publisher 2003 or 2007 by selecting "Toolbars" from the "View" menu and then checking the "Picture" check box. The "Crop" button will not be enabled unless you select a picture or piece of clip art, however.

Warnings

Dingbat characters, such as the images in the Wingdings font, are treated as text characters within Microsoft Publisher. You cannot use Publisher's graphics cropping features on them. You also cannot crop AutoShapes, WordArt objects, or animated GIFs.

Things You'll Need

Graphic editing program (for cropping non-rectangular graphic images to use with Publisher 2003 and 2007)