Registration made later than 1 March 2018, will be considered as on-site registration and consequently minor delays at the registration desk, in connection with issuing of documentation and settlement of accounts, must be anticipated. Please note on-site registration delegates’ names will not be printed in the Programme Booklet. Registrations after the 1st of March do not include Gala dinner tickets.

Rates quoted are:

Per room per night*

In Australian Dollars and inclusive of 10% Australian Goods and Services Tax (GST)

Subject to availability

Based on single or double occupancy*

*All rates are room only unless breakfast is specified in the rates. Breakfast is to be arranged directly with the hotel upon arrival.

Terms and Conditions

Deposits

Accommodation will not be confirmed until a Deposit of one night’s tariff is received by Credit Card or full payment by Electronic Funds Transfer or Cheque. This deposit will be forwarded to your hotel and will be credited to your room account. Delegates must settle the balance of their account with the hotel concerned upon check out. If accommodation deposits are not received before 1 March 2018 your room will be released back to the hotel. The Convention Secretariat does not take responsibility for accommodation if deposits are not received by this date.

Deadline for accommodation bookings

Deadline: Thursday 1 March 2018

The Secretariat must return all unsold rooms to the hotels/apartments on 1 March 2018, therefore accommodation bookings after that date cannot be guaranteed. The rates quoted are only valid for bookings made prior to Thursday 1 March 2018.

Late bookings can be made through the Convention Secretariat after Thursday 1 March 2018 but are subject to availability, and credit card details are required to secure the reservation.

Cancellation of accommodation

No accommodation deposits will be refunded after 1 March 2018

Participants who confirm an accommodation booking by a Deposit and who cancel after Thursday 1 March 2018 or participants, who fail to arrive (No Show) on the specified date, will be charged for the entire cost of their accommodation. This is calculated as the room rate per night multiplied by the dates booked and secured. Please ensure that accommodation dates are correct at time of booking.

Early arrival

Some international flights arrive in Melbourne in the very early morning. As check in is not until 2.00pm at most hotels, your room may not be ready for immediate occupation if you arrive early. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Secretariat on the registration form so that we can notify the hotel that your room is pre-registered.

Late arrival and No Show

Please indicate if you will arrive at your hotel after 6.00pm. Failure to do so might result in your booking being cancelled and your room given to someone else. If you do not show up for your reservation on the arrival date, your room will be cancelled, you will be charged for the full stay and your room may be given to someone else.

Early departure

Please note that if you depart your hotel earlier than your confirmed departure date confirmed prior to 1 March 2018, you will be charged for each night that is not used as this is calculated as a cancellation by the hotel.

Change of Booking

Any change in booking must be made in writing to the Convention Secretariat and not directly to the hotel.