Career Opportunities

EXL EVENTS VISION

To be the leader and employer of choice in the life science conference industry by creating a transparent and collaborative culture for high performing conference professionals, who are empowered to uphold high standards in the organization and delivery of our events.

High performing conference professionals are those who have the desire, ability and effort to perform excellent work and consistently deliver exceptional results to our customers and clients. They are people who elevate themselves, their team members, and the company!

Empowerment is having the confidence in your abilities and being motivated to devote your talents to a purpose. Act as if you are a major stakeholder in the success of the project you are working on. Showing the initiative to get things done without being told.

High standards mean implementing and executing all conference tasks to the best of your abilities to create a positive and valuable conference experience for every single customer, whether it is a speaker, media partner, attendee or a sponsor.

Our transparent culture fosters collaboration and holds all team members accountable for their work by sharing pertinent information throughout all channels and levels of the organization as it occurs.

These characteristics are what we look for in our team members. You either have them or you don’t!

Career opportunities are primarily categorized into the following groups: Conference Production, Marketing, Sponsorship Sales, Delegate “Tele” sales, Meeting Planning and Coordination. Please see below for brief descriptions on each group.

Conference Production

Conference Producer is responsible for researching and developing business-to-business educational conferences covering a range of topic areas relevant to the pharmaceutical, medical device, biotechnology, healthcare and related industries. Job duties include researching content, drafting agendas and recruiting speakers for conferences. This position is also responsible for managing each conference while collaborating with marketing and sales in the pursuit of shared commercialization goals.

Responsibilities include:

Developing content and overseeing all aspects of a program throughout its entire life cycle

An aptitude for high-level business communication, in order to liaise with external parties and all levels of staff

2-3 years of business experience required

Knowledge of Salesforce is a plus, but is not required

Marketing

Marketing Manager focuses on assisting the overall marketing efforts for each of our events. The successful candidate will work hand-in-hand with conference producers to identify strategies and execute tactics that help maximize the overall potential for each event.

Secondary market research to help better understand conferences and client needs

Key account management and maintenance

Support for production and marketing efforts to ensure successful program execution

Provide on-site support at conferences for clients when appropriate

Delegate Sales

Delegate Sales Manager is responsible for securing and managing conference attendee passes. This entails significant outreach to existing and potential clients, and secondary market research. The scope of responsibilities includes but is not limited to:

Sales outreach to past attendees and new leads provided internally

Group sales to past attendees and new leads provided internally

Initial point of contact for customer service with attendees

Utilizing opportunities to cross-sell and up-sell

Oversee communication from invoicing to payment collection

Ensure attendee records are up to date and have key notes

Meeting Planning

Meeting planners are responsible for significant outreach to existing and potential venues, market research, supporting production efforts and providing onsite support when appropriate. Primary responsibilities include, but are not limited to:

RFP sourcing in various markets and site selection

Negotiating conference requirements

Leverage business to drive savings

Contract negotiation and finalization

Room block management

Meeting specifications sent to hotel/ venue contact

Event Budget Management

Contracting of related vendors (e.g. A/V, Registration Assistants)

Prepping meeting onsite teams

Final bill reconciliation

Conference Coordinator

Conference Coordinator works closely with the production and sales departments to service our external clients and ensure communication throughout the event planning process is consistent. The ideal candidate will be highly efficient, enjoy communicating over the telephone and efficient with working against many deadlines. Coordinators manage multiple conferences each month, so the ability to multi-task is critical. The role may potentially be used as training ground for other positions within the organization. Responsibilities include, but are not limited to:

Liaise with speaking groups to ensure that materials are submitted on time and that all speaker requirements are met for events

Help manage speaker travel and accommodation requirements

Collaborate with the production teams to ensure that details and logistics are handled

Collaborate with other ExL colleagues who have responsibilities on conference production, marketing, sales, meeting planning, etc.

Featured Partners

Kelly Willenberg LLC is a full service research compliance organization serving clients on improving operations. She employs technologies to improve operational aspects of compliance based on client needs. She assists in the implementation of billing compliance programs, offers training seminars, builds coverage analysis and helps with process improvement. She can also assist with process improvement, quality assurance and assessing vulnerabilities in all aspects of research compliance.Read more.

FiercePharma is a digital media publication, reporting and delivering daily news and objective analysis for business professionals in global industries. FiercePharma offers broad coverage serving a wide range of specific functional interests, including manufacturing regulation, financial management, quality control and production methods; shareholder pressure and speed-to-market strategies; sales and marketing access to physicians and navigating payer rules; the impact of pricing and partnerships on the pipeline; and the influence of big data, executive moves and social media on it all.

MAPS is the premier non-profit global society of Medical Affairs professionals across a spectrum of fields, experience, and locales. With our non-profit status, MAPS is able to reinvest all revenue back into the society, which ensures our ability to create valuable programs and resources that support the Medical Affairs community. MAPS is transforming the Medical Affairs industry to increase its value to companies and, ultimately, benefit patients and consumers.

Latest Blog Post

Just Announced: The 4th Rx-to-OTC Switch Summit!

ExL Events is excited to present the 4th Rx-to-OTC Switch Summit, taking place on December 6–7, 2017 in Philadelphia. The Summit will bring together experts to provide a complete understanding of the switch landscape from quality, testing, regulatory strategy and marketing standpoints.

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