Check in change and retain checkout

- Allow me to begin this video with a quick overview…of what it means to check out a file.…When you check out a file…from a SharePoint document library,…you are preventing others from making any changes…to the file while you edit it.…While the file is checked out to you,…you can edit and save the file, close it and reopen it.…Although other users can still view the file in read-only…while it's checked out to you,…they will not see any of your changes until you…check in the file.…

Now this is the key statement.…No one will see any of your changes until you…check the file back in.…Well, there's a hidden gem of a feature in SharePoint 2013…that allows others to see your changes without…having to officially check in the document.…Here we are in a document library…called Marketing Collateral.…And the file that I want to work on is this one here…called Team Copy Edit.…So the first thing I'm going to do is…open up the file for editing.…

Click on the file.…And the associated application, Microsoft Word, will open.…Now you can see right up here in the yellow information bar…

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Author

Updated

5/13/2016

Released

12/5/2015

You've got the SharePoint basics covered. You've even dabbled in some of the more advanced functionality. Now you are looking for more. This course explores some of SharePoint's hidden gems: the need-to-knows, the gotchas, and plenty of cool "I had no idea this existed" functionality. Follow along and become the most well-rounded SharePoint user on the planet—or at least at your company.