EVENT SOLUTION - EVENT SIZE

The setup changes depending on the size of the room
and the requirements of the presentation

The best technology: The event setup changes depending on the size of the room and the requirements of the presentation. But any event regardless of the attendance can be a major audio visual production. The most important thing is that the best technology enables your speakers and facilitates understanding for your attendees. Choose below different sizes to earn more.

100 Attendees or Fewer

For small events in a conference room, in the past we have often used (but are not limited to) the following equipment, for instance:

· Up to 3000 lumen LCD Projector or Plasma or LCD Screen

· Laptops

· Audio system

· Table microphones

· Mixer

· Speaker phones

· Video conferencing equipment

· Flip charts

· White boards

For slightly larger events with 100 or fewer attendees, depending on the characteristic of the room and the presentation requirements, we often recommend (but are not limited to), for instance:

· Up to 5000 lumen LCD Projector(one or multiple)

· Laptops

· Audio system

· Table microphones

· 6 or more channel mixer

· Executive podium microphones

· Wireless lavaliere microphones

· 10′ fast fold screens

· Floating microphone

Events with 100 to 500 Attendees

For events with 100 to 500 attendees, the production design and format of the event will heavily influence what type of equipment we recommend. We are committed to customizing your package with exactly what your event needs, and to give you an idea here is a list of equipment that we frequently use at events of this size, for instance:

· 5000 (or higher) lumen high definition projectors

· Seamless switcher

· Laptops

· Analog or digital audio system

· Table microphones

· Audio recording equipment
Podium microphones

· Mountings for projectors (front, back, or ceiling)

· Lavaliere microphones

· Pipe and drape

· Ambient/mood lighting

· Speaker lighting

· 6 or more channel mixer

· Video recording equipment

Also, depending on the number of speakers and breakout sessions, we often recommend dedicated audio and video operators. Especially if you are recording or telecasting your sessions, you can rest assured that a qualified technician will make your audio and visual run smoothly and seamlessly.

Events with 500 or More Attendees

Events with greater than 500 attendees vary widely in event format and production design. Breakout Audio Visual has done everything from industry conferences to continued medical education to large sales meeting, and everything in between. These often include general session speakers, attendees booths, breakout sessions, and banquet meals. Depending on the scope and content of your event, our expert technicians will recommend a package that perfectly suits your needs, and to give you an idea here is a list of equipment that we frequently use at events of this size, for instance:

· Ultra bright high definition projectors

· Multiple 16:9 format screens

· Laptops

· Digital audio system

· Table microphones

· Audio recording equipment

· Podium microphones

· Lighting trusses

· Stage risers

· Projector mountings (front, back, or ceiling)

· Lavaliere microphones

· Image magnification

· Decorative lighting

· Speaker lighting

· 12 or more channel mixer

· Video recording equipment

For events with greater than 500 attendees we almost always recommend multiple dedicated technicians to operate the equipment, interface with the speakers, and run the presentations. The last thing you want is a speaker fumbling to plug in their computer in front of a large hall, and we’re here to make sure you, your speakers, and your attendees never think twice about the quality of the audio and visual elements of your event.

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