The Board received a report that provided details of
planned activities in King Georges Fields Trust
(‘KGFT’) sites over the summer period and outlined
plans for the development of a ten year maintenance plan. The
report also asked the Board to consider the proposal for new
pitches in Stepney Green as this is a material change to the park
and the facilities on offer. In addition, it was noted that should
the Board support the proposal then the KGFT would be consulted on
their views of the proposals. The main
points of the discussion on the report maybe summarised as
follows.

The Board:

·Noted that Appendix 1 of the report
detailed the draft figures for the end of financial year April 2018
to March 2019. Headline figure being that there was a surplus of
£273,399;

·Noted that these figures are subject to
change and clarification but a healthy surplus has been achieved
within this year;

·Noted the notes from the first meeting of
the KGFT working group (Appendix 2 refers), that had been
established to consider the governance of the Board and how it
might widen the participation of managing the park spaces beyond
Members of the Executive;

·Noted Appendix 3 that provided an update
on the proposed 10 year Maintenance Plan for KGFT of the report
lands and infrastructure;

·Noted that repairs and maintenance issues
needed to be addressed and to develop audit trails on all work and
activities to ensure a proper Maintenance Plan is
established;

·Noted with concern that the Mile End
Accounts had not yet been up loaded onto the Charities Commission
site as the new account manager is currently awaiting the required
administration rights;

·Noted that the Maintenance Plan
highlights some key issues which have been identified by parks
staff;

·Agreed that it would wish to take a more
active role in the management of the budget and therefore wished to
(i) receive a fuller report providing a breakdown on the accounts
and financial predictions (ii) to see full set of audited accounts
(Including a full narrative) at a future meeting for onward
submissions to the Charity Commission;

·Noted Appendix 4 of the report that
outlined the proposal for two new five a side all weather pitches
in Stepney Green. As the Parks Management believe that there is
demand for such a facility and that it would provide a reliable
income stream for future years;

·Whilst expressing concern at the loss of
any green space to these pitches, accepted that they would promote
healthy living; generate income for the Trust;

·Wantedmore information so that they could develop a proper
10 year plan for the Parks;

·Wished to work closely with Resources
Directorate and the Parks Service in order to develop a consistent
approach to the running of the Parks;

·Wanted to establish proper structures so
as to support the future development of the parks to meet the
various interests and activities in the Parks;

In view of the contents of the
remaining items on the agenda the Committee is recommended to adopt
the following motion:

“That, under the
provisions of Section 100A of the Local Government Act 1972, as
amended by the Local Government (Access to Information) Act 1985,
the press and public be excluded from the remainder of the meeting
for the consideration of the Section Two business on the grounds
that it contains information defined as Exempt in Part 1 of
Schedule 12A to the Local Government Act, 1972.”

EXEMPT SECTION (Pink Papers)

The
exempt committee papers in the agenda will contain information,
which is commercially, legally or personally sensitive and should
not be divulged to third parties. If
you do not wish to retain these papers after the meeting, please
hand them to the Committee Officer present.

Minutes:

As the agenda circulated contained no
exempt/confidential business and there was therefore no requirement
to exclude the press and public to allow for its
consideration.