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DEPARTMENT OF AGRICULTURE,
OREGON BLUEBERRY COMMISSION

DIVISION 20

RATES FOR COMMISSIONER PER DIEM AND REIMBURSEMENT

670-020-0010

Per Diem Compensation

(1) Subject to the availability of funds in the budget of the commission, the Oregon Blueberry Commission may pay any member of the commission, other than a member who is employed in full-time public service, compensation for each day or portion thereof during which the member is actually engaged in the performance of the official commissioner duties.

(2) The rate of compensation is limited to $30 per day, pursuant to ORS 292.495(1).

(3) In order to receive compensation, a member must submit to the Oregon Blueberry Commission a written claim for compensation by the 15th day of the calendar month following the month for which the member seeks compensation. The member must specify the amount of time the member spent on official commission duties as well as the nature of the duties performed for any day or portion thereof for which the member claims compensation.

(1) Subject to sections (2)-(6) of this rule, a member of the Oregon Blueberry Commission, including a member employed in full-time public service, may receive actual and necessary travel and other expenses actually incurred in the performance of the member's official duties.

(2) In order to receive reimbursement of actual and necessary travel and other expenses, a member must submit to the Oregon Blueberry Commission a written itemized claim for reimbursement supported by receipts, invoices or other appropriate documentation for travel and other expenses by June 30 of the current fiscal year in which the member incurred the expense. The claim for reimbursement must include the following information for each expense:

(a) Date on which the member incurred the expense; and

(b) Nature of the expense; and

(c) Amount of the expense.

(3) An expense that exceeds $2,000 must be authorized by the Oregon Blueberry Commission before a member incurs the expense.

(4) For the purposes of this rule, "travel and other expenses" are limited to reasonable expenses. An expense is reasonable if:

(a) It is an actual expense incurred by a member in carrying out official commission business, which is within the member's scope of responsibilities; and

(b) The expense is necessary to enable the member to carry out official commission business.

(5) For the purposes of this rule, "travel and other expenses" includes:

(a) Meals;

(b) Overnight lodging;

(c) Transportation;

(d) Postage;

(e) Cost of attending an event associated with promotion of a commodity, such as a festival, convention, trade show, etc.;

(f) Long distance telephone charges when necessary;

(g) Internet hookup;

(h) Other expenses as requested or required by the Commission.

(6) For the purposes of this rule, "travel and other expenses" does not include:

(a) In-room movie rental;

(b) Snacks and beverages offered for sale by a place of lodging;

(c) Use of a gym or health club;

(d) Cost of a gift for a host, business associate, commission member or employee, or family member;

(1) As used in OAR 670-020-0010, "other expenses" includes expenses incurred by a member of the Oregon Blueberry Commission in employing a substitute to perform duties, including personal duties, normally performed by the member, which the member is unable to perform because of the performance of official duties and which, by the nature of such duties, cannot be delayed without risk to health or safety.

(2) The amount that a member may be reimbursed for expenses incurred in employing a substitute must not exceed $25 per day, pursuant to ORS 292.495(3).

The official copy of an Oregon Administrative Rule is
contained in the Administrative Order filed at the Archives Division,
800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the
published version are satisfied in favor of the Administrative Order.
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