Staff:

Hours of Operation:

Address:

Recorder's Real Estate Information

The Mills County Recorder’s office maintains and records official records of documents affecting title to property and miscellaneous documents. These records date back to 1838.

Most recorded documents are public record and can be viewed in-office.

Deeds

Contracts

Mortgages

Assignments, Releases

Federal and State Tax Liens

Affidavits

Plats & Surveys

Section Corner Certificates

Military Service Records

Easements

Condemnations

Trade Names

Leases

28E & Drainage Agreements

Bills of Sale

Articles of Incorporation

Financing Statements

Other Numerous Documents

The Iowa County Association of Recorders has a statewide website, titled Iowa County Land Record Information System or CLRIS. This website has indexing and images of recorded documents available for viewing. The website is found at www.iowalandrecords.org. Businesses and individuals need to register as a public user before using the website.

The statewide Iowa County Land Record Information System (CLRIS) has the capability of accepting e-submission filings. These real estate documents are submitted over the Internet for official recording in a county in Iowa. Attorneys, real estate agents, closing agents and other authorized parties can submit documents to a website for recording.

Recording Information & Fees

Mills County Recorder/Registrar charges the following amounts for services listed.

Plats of survey: $7.00 for 1st page, plus $5.00 for each additional page

Documents that convey property: $7.00 for 1st page, plus $5.00 for each additional page, PLUS Auditor transfer fee of $5.00 for each township section or city block

Document Formatting Standards

Documents signed on or after July 1, 2005, must meet the Document Formatting Standards pursuant to Iowa Code Chapter 331.606B. A $10.00 non-standard fee will be charged for all documents that do not conform to the requirements.

Requirements listed below:

Pages must be printed on one side only and cannot be permanently bound or in a continuous form

Preprinted text must be at least eight point and no more than 20 characters per inch

All other text must be at least ten point and no more than sixteen characters per inch

Document must be legible and reproducible

Document must be on white paper not less than twenty pound weight with no visible watermarks

Document must be letter or legal size paper, no larger

Document shall not have any attachment stapled, taped or otherwise affixed to any page

Signatures must be in dark black or dark blue ink and corresponding names shall be typed, printed or stamped below signatures

Margins shall be a minimum of ¾ of one inch

Embossed or inked stamps shall not cover or interfere with any part of the document

First page must have top margin of three inches of vertical space from left to right reserved for the recorder’s use

Each document shall have the following information on the first page below the 3-inch margin:

The name, address, and phone number of the business and individual who prepared the document

A return name and complete address

The name and address of the taxpayer for any document of transfer

The title of the document

The names of all grantors and grantees

The legal description and parcel identification number, if required

* If insufficient space exists on the first page for all of the information previously described (above in 1-6), please reference on the first page, the page number where the information is located. Example: Legal Description - see page 5.

When Referencing a Related Document:

If filed before January 1, 1997 please use a Book and Page (Example: Book 247 Page 34).

If filed after January 1, 1997 please use a File Number (Example: #97-246).