Pictures, Images and Photos

Overview

So how do you know when you can use something – an image, design, piece of music, art, photograph, text, etc. - to help promote and enhance your piece of the IWU portal? There is no easy answer, other than this broad statement: If you didn't create it, don't use it - unless you have permission. Copyright law is complicated and a more complete description with tips and guidelines will appear on this page soon. The links below will take you to websites that are robust in their explanations of copyright. For specific questions, contact marketing@indwes.edu.

What is copyright infringement?

As a general matter, copyright infringement occurs when a copyrighted work is reproduced, distributed, performed, publicly displayed, or made into a derivative work without the permission of the copyright owner.

All pictures, images, and logos in the common SharePoint image library are pre-approved for use within the portal.

The maximum size for an image within the portal is set at 2.5

Request to add existing Marketing pre-approved pictures, images, and logos to the common SharePoint image library

iSupport ticket will be completed by the owner/manager.

iSupport staff will review ticket, approve and complete request by inserting items(s) into the common SharePoint image library.

If upon review iSupport staff need further direction from the Marketing staff, the information will be forwarded to them for their assistance and direction.

Requesting Approval for pictures, images, and logos

User will seek permission from owners of or subjects in pictures, images, and logos by using the form identified in the Authorization Information section below.

iSupport ticket will be completed attaching the release form as well as picture, image and/or logo.

iSupport staff will review ticket, approve and complete request by inserting items(s) into the common SharePoint image library.

If upon review iSupport staff need further direction from the Marketing staff, the information will be forwarded to them for their assistance and direction.

Storage of pictures, images, and logos:

All pre-approved pictures are currently housed in the library on the Portal either within the Residential or Non-Residential folder, categorized by topic.

Newly approved pictures and images may be housed within the library in the folders mentioned above, if they will be of use for other areas. If they are not necessary to share, those photos and images can be saved on the content owner’s/manager’s image library.

Newly approved logos will be housed within the library in the folders mentioned above so that the IWU community may use them.

Permission of Storage – Release Forms

Once the approval to use a picture, image, or logo has occurred, the Indiana Wesleyan Release Form will be forwarded to the Marketing area and housed in that location for those pictures, images, or logos that are in the community library.

The Indiana Wesleyan Release Form for pictures and images that are not made available to the IWU community will be housed within the owner/content manager’s area.