Students

The G Suite also gives students access to a number of other applications including google calendar, drive, docs and many more. G Suite is a suite of web-based messaging and collaboration applications that Google hosts on their own servers. Google provides these applications as a "service," rather than as software to download and install. To access these applications, you simply use a web browser on a computer that's connected to the Internet.

Some of the key benefits of G Suite include

Lots of storage -- You get a full 30GB of online storage for your email so you can archive all of your email online. You'll no longer need to worry about deleting messages or saving them in offline folders.

Enhanced message organization and retrieval -- With Gmail, you'll spend less time managing folders and looking for messages. For example, you can add one or more tags, or "labels," to your messages to organize and store them more efficiently. And with the Google-powered search feature, you can find any message quickly and easily, whether it's in your Inbox or stored in your message archive.

Easier calendar sharing -- Google Calendar lets you and your class mates quickly and easily share your calendars with each other and specify the details you want to show.

Here's a link to Google Apps learning centre which has everything you need to know about Google Apps. Just be aware that info in the google site relates more to the commercial version of google apps and not the education edition which DIT is using. Therefore there may be some differences in what they state and what you see or how you use your DIT account.http://learn.googleapps.com/home

Setup Email on a Device

The simplest method is the use a web browser, click on the MyDIT link: http://mydit.ie and on that page click on the Google Apps icon. Log in to your email using your DIT staff number and associated password.

When you're finished using your email don't forget to "sign out" of your email and close the browser completely.

Staff Mailing Lists

ICT Services are pleased to announce the release of new mailing lists aimed at improving targeted communications.

The new mailing lists will allow DIT managers and designated staff to communicate with different groups of staff

within a Building

within a College \ Directorate

within a School \ non college Department

all DIT Staff

all DIT non-academic staff

Membership to each new list is now automatically taken directly from each staff members CoreHR record. From now on as you change department or buildings your mailing lists will automatically change once your CoreHR record is updated. Please contact HR if your CoreHR record needs to be adjusted to reflect a recent change of buildings or department.

To maintain security and integrity only relevant DIT managers and staff have permission to email the new mailing lists.

For change requests to mailing lists, please click the Google form here. Please follow the instructions to ensure your request is processed in the correct manner.

A new DIT Staff list has been introduced which supersedes the existing manually edited All-Staff mailing list. To maintain security and integrity of email only designated staff will have permission to email the new DIT staff mailing lists.

Email Security & Privacy

Organisations are increasingly moving services to the Cloud, including no-fee cloud email services. DIT, in common with other Higher Education Institutions in Ireland, has also taken this step. The new service brings many advantages, including savings in terms of infrastructure and support, which are critical for us as a public service provider. It also enables us to avail of the latest technology without the high costs of replacing the existing ageing systems.

In cloud computing the overall service to users remains the same but the service is hosted and the data is stored outside the Institute. Information Services would like to assure colleagues that security and privacy of data are of the utmost concern. All matters relating to security, privacy and data protection are covered by the Google Apps for Education agreement. Here are a number of key points to note:

Facilities and data transfer: All facilities used to store and process Customer Data will adhere to reasonable security standards no less protective than the security standards at facilities where Google stores and processes its own information of a similar type.

Privacy of personal data: In respect of the personal data of end users as per contract, Google shall take and implement appropriate technical and organisational measures to protect personal data against unlawful destruction or accidental loss, alteration, unauthorised disclosure or access. Google will provide the services and process user’s personal data in accordance with the Google Privacy Policies

Emergency security issues: If there is an emergency security issue, then Google may automatically suspend the applicable user account.

Intellectual property rights: Users own all intellectual property rights in customer data, and Google owns all intellectual property rights in the services.